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ROANORE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
APRIL 10, 1990
Welcome to the Roanoke County Board of Supervisors meeting.
Regular meetings are held on the second Tuesday and the fourth
Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m
on the fourth Tuesday of each month. Deviations from this
schedule will be announced.
THERE WILL BE PUBLIC HEARINGS THIS EVENING AT 7:00 P.M. TO SET
THE TAX RATES FOR 1990-91.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call. ALL PRESENT AT 3:04 P.M.
2. Invocation: The Reverend William T. Ross
Vinton Baptist Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS.
BLJ REQUESTED THAT ITEM D-4 BE CONTINUED TO 4/24 - UW
HCN ADDED ITEM D-7, RESOLUTION REGARDING INCREASED POSTAGE COSTS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the week of April 8 - 14,
1990 as Public Safety Telecommunicators Week
1
CAPT. ART LAPRADE AND LINDA GALLEY RECEIVED
HCN TO APPROVE - URC
2. Recognition of Employees of the Year.
a. Resolution of Congratulations to the 1989
Departmental Employees of the Year.
R-41090-1
RWR TO ADOPT PREPARED RESOLUTION TO 19 EMPLOYEES
URC
b. Resolution of Congratulations to the 1989
Employee of the Year
R-41090-2
HCN TO ADOPT PREPARED RESOLUTION - URC
C:HARIATTE DOFF, SOCIAL SERVICES NAMED EMPLOYEE OF THE YEAR
D. NEW BUSINESS
1. Approval of proposed amendment to the charter and
agreement for the consolidation of Roanoke County
and Roanoke City
A-41090-3
RWR MOTION TO APPROVE AS AMENDED BY BLJ TO INCLUDE THE WORDS
"SCHOOL DISTRICT" WHERE APPROPRIATE AND THAT A MEMO OF
UNDERSTANDING BETWEEN ROANORE CITY AND ROANORE COUNTY BE PREPARED
SO THERE IS NO MISUNDERSTANDING OF THE MODIFICATIONS.
AYES-LBE,SAM,BLJ,RWR
NAYS-HCN
PMM TO COMMUNICATE CHANGES TO CHIP WOODRUM AND MAYOR TAYLOR
HCN MOTION TO DISSOLVE THE ORIGINAL NEGOTIATING TEAM - URC
2. Approval of Solid Waste Grant and appropriation of
matching funds.
A-41090-4
SAM MOTION TO APPROVE GRANT AND APPROPRIATE $150,600 FROM
UNAPPROPRIATED FUND BALANCE - URC
3. Request for appropriation of funds to renovate
Commissioner of the Revenue's Office, Treasurer's
Office and Procurement.
A-41090-5
HCN MOTION TO APPROPRIATE FUNDS - URC
2
4. Request from the Roanoke Area Soapbox Derby Inc.
to construct a Soapbox Derby track at Walrond
Park.
BLJ TO CONTINUE TO 4/24/90 - UW
SAM REQUESTED REPORT TO INCLUDE CONSIDERATION OF GREEN HILL PARR
5. Report on concession agreement authorizing the
Recreation Clubs and others to operate concession
stands in Roanoke County.
BLJ MOTION TO TABLE ISSUE UNTIL REPORT IS RECEIVED FROM RISK
MANAGER ON WHETHER COVERAGE IS NEEDED. - URC
6. Request from the~School Board for $500,000
appropriation.
A-41090-6
BLJ MOTION TO APPROVE STAFF RECOMMENDATION WITH UNDERSTANDING
THAT NO RENOVATIONS OR ADDITIONAL SPACE WILL BE NECESSARY FOR
MOVEMENT OF FINANCE DEPARTMENT FROM SCHOOLS
AYES-SAM,BIJ,HCN,RWR
NAYS-LBE
7. Approval of Resolution requesting the U. S. Postal
Service to consider a "local government postal rate".
R-41090-7
HCN MOTION TO ADOPT RESO - URC
E. REQUEST FOR WORK SESSIONS
NONE
F. FIRST READING OF ORDINANCES
1. Ordinance authorizing the construction of a public
sanitary sewer system to serve a special sanitary
sewer service area including real estate along
Highfields and Lakedale Road, the cost thereof to
be imposed upon certain abutting property owners
by agreement, providing funds therefor, and
directing that an abstract of this ordinance be
recorded showing the amount that will be assessed
against each such landowner.
HCN MOTION TO APPROVE 1ST READING - URC
3
2ND - 4/24/90
LBE REQUESTED OPPORTUNITY TO DISCUSS ORDINANCE WITH STAFF
2. Ordinance authorizing the
acquisition of surplus re.
Junior High School site)
School Board, and further
conveyance of same to the
Virginia.
SAM MOTION TO APPROVE 1ST READING - URC
2ND - 4/24/90
G. SECOND READING OF ORDINANCES
NONE
H . APPOINTMENTS
acceptance and
~1 estate (Cave Spring
from the Roanoke County
authorizing the
Commonwealth of
NONE
1. Community Corrections Resources Board
2. League of Older Americans
3. Landfill Citizens Advisory Committee
4. Transportation and Safety Commission
I. REPORTS AND INQUIRIES OF BOARD MEMBERS
SUPERVISOR EDDY: EXPRESSED CONCERN ABOUT THE EXPANSION OF
RECEPTION HONORING COMMITTEE MEMBERS AND VOLUNTEER FIRE AND
RESCUE PERSONNEL. REQUESTED THAT THE BOARD LOOR AT OTHER WAYS TO
EXPRESS THEIR APPRECIATION.
SUPERVISOR JOHNSON: ANNOUNCED THAT THE REPORT HAS BEEN RECEIVED
ON THE PROPOSED CONSOLIDATED SCHOOL SYSTEM FROM CONSULTANTS, WHO
ADVISED THAT THE NEIGHBORHOOD CONCEPT IS LEGAL AND WILL CONTINUE
TO BE LEGAL.
SUPERVISOR MCGRAW: ANNOUNCED THAT ANN HESS, CHAIRMAN OF
MONTGOMERY COUNTY BOARD OF SUPERVISORS HAS ASKED FOR A DISCUSSION
REGARDING JOINT WATER AND SEWER LINES, ETC. SUGGESTED A MEETING
BETWEEN CHAIRMAN, VICE CHAIRMAN AND COUNTY ADMINISTRATORS OF
MONTGOMERY AND ROANORE COUNTIES, PROVIDED ANY LEGAL REQUIREMENTS
CONCERNING SUCH MEETING ARE MET.
SUPERVISOR NICKENS: (1) ASKED FOR AN IIPDATE AT 4/24/90 MEETING
REGARDING PROGRESS OF THE AUTOMATED LIBRARY SYSTEM (2) ASKED IF
LETTER HAD BEEN SENT TO MAYOR TAYLOR REQUESTING JOINT FUNDING OF
THE THERAPEUTICS PROGRAM BECAUSE HE HAD NOT YET RECEIVED A
4
RESPONSE.
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY.
R-41090-8
BLJ MOTION TO APPROVE CONSENT AGENDA WITH ITEM J-1 REMOVED
URC
1. Approval of Minutes - September 12, 1989,
September 26, 1989, October 10, 1989.
BLJ MOTION TO APPROVE ITEM 1
AYES-SAM,BL7,HCN,RWR
ABSTAIN-LBE
2. Approval of Minutes - March 13, 1990, March 20,
1990.
3. Approval of Raffle Permit - Cave Spring American
Little League.
A-41090-8.a
4. Confirmation of Committee Appointment to the
Transportation and Safety Commission.
A-41090-8.b
5. Approval of Raffle Permit - Cave Spring High
School Knights Booster Club.
A-41090-8.c
6. Approval of Raffle Permit - North Cross School.
A-41090-8.d
R. CITIZENS' COMMENTS AND COMMUNICATIONS
ALFRED POWELL, 3440 FRANKLIN STREET, SPORE IN
OPPOSITION TO RECENT SPENDING DECISIONS MADE BY THE BOARD OF
SUPERVISORS.
L. REPORTS
HCN TO RECEIVE AND FILE - iJVV
1. Capital Fund Unappropriated Balance
5
2. General Fund Unappropriated Balance
3. Board Contingency Fund
4. Accounts Paid - March 1990
RECESS AT 4:50 P.M.
RECONVENE AT 5:10 P.M.
M. WORK SESSIONS
1. Budget Work Session
BOARD CONSENSUS TO GO FORWARD WITH SPRING HOLLOW RESERVOIR. ECH
TO BRING BACK REPORT ON 4/24/90 REGARDING FUNDING METHODOLOGY FOR
SPRING HOLLOW RESERVOIR. REQUESTS FOR DESIGN AND CONSTRUCTION
BIDS SHOULD GO OUT 4/25/90
ECH TO BRING MARKET SALARY SURVEY RESULTS TO WORK SESSION ON
4/24/90
4/24/90 WORR SESSION - BRING BACK REPORT FROM COMP BOARD
REGARDING SALARY FUNDING.
BLJ SUGGESTED REQUESTING LANDFILL BOARD TO LOOK AT INCREASED
TIPPAGE FEE FOR PRIVATE HAULERS.
CAPITAL PROJECTS SHOULD BE INCLUDED IN 1991 BOND ISSUE.
ECH ADVISED THAT CAPITAL PROJECTS WILL GO THROUGH CAPITAL
IMPROVEMENT PLAN PROCESS AND CIP WILL BE UPDATED.
HCN REQUESTED POSSIBILITY OF LOCAL SUPPLEMENT TO SOCIAL SERVICES
SALARIES - WILL BRING BACR RECOMMENDATION FROM SOCIAL SERVICES
BOARD.
N. EXECUTIVE SESSION pursuant to the Code of Virginia
Section 2.1-344 (a)
NONE
O. CERTIFICATION OF EXECUTIVE SESSION
NONE
DINNER RECESS - 6:30 P.M.
EVENING SESSION AT 7:07 P.M.
6
p. PUBLIC HEARINGS
490-1 Public Hearing and adoption of resolution to set
the real estate tax rate at not more than $1.15
per $100 assessed valuation in Roanoke County.
R-41090-9
3 PEOPLE SPORE IN SUPPORT OF INCREASED SCHOOL BUDGET FUNDING
2 PEOPLE SPORE IN SUPPORT OF REDUCED R EAL ESTATE TAX RATES
RR MOTION TO SET REAL ESTATE TAX RATE AT $1.15 - NO VOTE
LBE SUBSTITUTE MOTION TO SET TAX RATE FOR 1990 AT $1.15 WITH
T
E
DEFEATED
TAX RATE E
USTFROMM$lI1~REAL ESTATE
S
I
S
REVENUE
ON
BASED
91
AYES-LBE, BLJ
NAYS-SAM,HCN,RWR
HCN SUBSTITUTE MOTION TO SET TAX RATE AT 1990 TAX RATE AT $1.15,
BUT ON 7/1/90 2 CENTS TO BE SET ASIDE FOR CAPITAL IMPROVEMENTS -
DEFEATED
AYES-LBE, HCN
NAYS-SAM,BLJ,RWR
HCN MOTION TO CALL FOR THE QUESTION - URC
HCN SUBSTITUTE MOTION TO SET THE 1990 CALENDAR YEAR REAL ESTATE
TAX RATE OF $1.15 AND THAT THE COUNTY ADMINISTRATOR BE INSTRUCTED
TO BRING BACK 1990-91 BALANCED BUDGET TO REFLECT A TAX RATE OF
$1.13 - ADOPTED
AYES-LBE,BIJ,HCN,RWR
NAYS-SAM
490-2 Public Hearing and adoption of a resolution to set
the personal property tax rate at not more than
$3.50 per $100 assessed valuation in Roanoke
County.
R-41090-10
HCN MOTION TO SET PERSONAL PROPERTY TAX RATE AT $3.50
URC
490-3 Public Hearing and adoption of a resolution to set
the machinery and tools tax rate of not more than
$3.00 per $100 assessed valuation in Roanoke
County.
7
R-41090-11
BIJ MOTION TO SET MACHINERY AND TOOLS TAX RATE AT $3.00
URC
Q. ADJOURNMENT
BIJ MOTION AT 8:00 P.M. - URC
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ROANORE COUNTY BOARD OF SIIPERVISORS
AGENDA
APRIL 10, 1990
Welcome to the Roanoke County Board of Supervisors meeting.
Regular meetings are held on the second Tuesday and the fourth
Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m
on the fourth Tuesday of each month. Deviations from this
schedule will be announced.
THERE WILL BE p(TBLIC HEARINGS THIS EVENING AT 7:00 P.M. TO SET
THE TAX RATES FOR 1990-91.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: The Reverend William T. Ross
Vinton Baptist Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS.
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the week of April 8 - 14,
1990 as Public Safety Telecommunicators Week
2. Recognition of Employees of the Year.
a. Resolution of Congratulations to the 1989
Departmental Employees of the Year.
b. Resolution of Congratulations to the 1989
1
Employee of the Year
D. NEW BUSINESS
1. Approval of proposed amendment to the charter and
agreement for the consolidation of Roanoke County
and Roanoke City
2. Approval of Solid Waste Grant and appropriation of
matching funds.
3. Request for appropriation of funds to renovate
Commissioner of the Revenue's Office, Treasurer's
Office and Procurement.
4. Request from the Roanoke Area Soapbox Derby Inc.
to construct a Soapbox Derby track at Walrond
Park.
5. Report on concession agreement authorizing the
Recreation Clubs and others to operate concession
stands in Roanoke County.
6. Request from the School Board for $500,000
appropriation.
E. REQUEST FOR WORK SESSIONS
F. FIRST READING OF ORDINANCES
1. Ordinance authorizing the construction of a public
sanitary sewer system to serve a special sanitary
sewer service area including real estate along
Highfields and I,akedale Road, the cost thereof to
be imposed upon certain abutting property owners
by agreement, providing funds therefor, and
directing that an abstract of this ordinance be
recorded showing the amount that will be assessed
against each such landowner.
2. Ordinance authorizing the
acquisition of surplus re.
Junior High School site)
School Board, and further
conveyance of same to the
Virginia.
2
acceptance and
~1 estate (Cave Spring
.from the Roanoke County
authorizing the
Commonwealth of
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
APRIL 10, 1990
Welcome to the Roanoke County Board of Supervisors meeting.
Regular meetings are held on the second Tuesday and the fourth
Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m
on the fourth Tuesday of each month. Deviations from this
schedule will be announced.
THERE WILL BE PUBLIC HEARINGS THIS EVENING AT 7:00 P.M. TO SET
THE TAX RATES FOR 1990-91.
p,. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: The Reverend William T. Ross
Vinton Baptist Church
3, Pledge of Allegiance to the United States Flag.
g. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS.
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1~ 19901asaPubliceSafetygTelecommunicatorslWeek 14,
2. Recognition of Employees of the Year.
a. Resolution of Congratulations to the 1989
Departmental Employees of the Year.
b. Resolution of Congratulations to the 1989
1
Employee of the Year
D. NEW BUSINESS
1, Approval of proposed amendment to the charter and
agreement for the consolidation of Roanoke County
and Roanoke City
2, Approval of Solid Waste Grant and appropriation of
matching funds.
3. Request for appropriation of funds to renovate
Commissioner of the Revenue's Office, Treasurer's
Office and Procurement.
4. togconstruct ahSoapboxkDerbyatrack at Walrondnc.
Park.
5. Report on concession agreement authorizing the
Recreation Clubs and others to operate concession
stands in Roanoke County.
6. Request from the School Board for $500,000
appropriation.
E. REQUEST FOR WORK SESSIONS
F. FIRST READING OF ORDINANCES
1. Ordinance authorizing the construction of a public
sanitary sewer system to serve a special sanitary
sewer service area including real estate along
Highfields and Lakedale Road, the cost thereof to
be imposed upon certain abutting property owners
by agreement, providing funds therefor, and
directing that anthesamount thatlwilldbeaassessed
recorded showing
against each such landowner.
2. Ordinance authorizing the
acquisition of surplus re<
Junior High School site)
School Board, and further
conveyance of same to the
Virginia.
2
acceptance and
~1 estate (Cave Spring
from the Roanoke County
authorizing the
Commonwealth of
G. SECOND READING OF ORDINANCES
g, APPOINTMENTS
1, Community Corrections Resources Board
2. League of Older Americans
3, Landfill Citizens Advisory Committee
4, Transportation and Safety Commission
I, REPORTS AND INQUIRIES OF BOARD MEMBER'
J, CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. FROM ~SCONSENT AGENDADAND WILL BE CONSIDERED
REMOVED
SEPARATELY.
1, Approval of Mi1989s October lOr 19891989,
September 26, ~
2. Approval of Minutes - March 13, 1990, March 20,
1990.
3, Approval of Raffle Permit - Cave Spring American
Little League.
4 Confirmation of Committee Appointment to the
. Transportation and Safety Commission.
5, Approval of Raffle Permit - Cave Spring High
School Knights Booster Club.
6, Approval of Raffle Permit - North Cross School.
R. CITIZENS' COMMENTS AND COMMUNICATIONS
3
L. REPORTS
1, Capital Fund Unappropriated Balance
2, General Fund Unappropriated Balance
3. Board Contingency Fund
4, Accounts Paid - March 1990
M. WORK SESSIONS
1, Budget Work Session
N, EXECUTIVE SESSION pursuant to the Code of Virginia
Section 2.1-344 (a)
O. CERTIFICATION OF EXECUTIVE SESSION
EVENING SESSION
p. PUBLIC HEARINGS
490-1 Public Hearing and adoption of resolution to set
the rea00 assessedavaluation intRoanokehCountyl5
per $1
490-2 Public Hearing and adoption of a resolution to set
the personal property tax rate at not more than
$3.50 per $100 assessed valuation in Roanoke
County.
490-3 Public Hearing and adoption of a resolution to set
the machinery and tools tax rate of not more than
$3.00 per $100 assessed valuation in Roanoke
County.
Q. ADJOURNMENT
4
~_ i
AT A REGULAR MEETING O THE ROANOKE COUNTY ADMINISTRP,TIONCENTER
COUNTY, VIRGINIA, HELD AT APRIL 10, 1990
ON TUESDAY,
PROCLAMA'T'ION OF APPREC D GLARING APRIL B8 IC 14FE1990IgASTCHERS
OF ROANORE COUNTY AND
PUBLIC SAFETY TELECOMMUNICATORS WEER
WHEREAS, the Public Safety Dispatchers of Roanoke County
daily serve our citizens in a dedicated and professional manner,
always striving to improve the emergency response capabilities of
the communications system; and
WHEREAS, these Public Safety Dispatchers often work long,
hard hours without recognition by the citizens, yet they provide
a critical service needed by all citizens; and
WHEREAS, these professionals need and deserve the
informed support of all citizens to continually maintain and
improve the quality of public dispatching services; and
WHEREAS, the State of Virginia has designated the second
week of April as a time to honor and recognize the vital
contributions made by the Public Safety Dispatchers.
NOW, THEREFORE, BE IT PROCLAIMED that the Roanoke County
Board of Supervisors, on its own behalf and on behalf of its
citizens, does hereby express deepest appreciation for the services
provided by the Public Safety Dispatchers; and
FURTHER, the Board of Supervisors does hereby declare the
week of April 8 - 14, 1990, as Public Safety Telecommunicators Week
in Roanoke County.
3568 Peters Creek Road
Roanoke, Virginia 24019
561-8065
~ OF THE S~~
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O~ ~
COUNTY OF ROANOKE, VIRGINIA
MICHAEL F. KAVANAUGH, SHERIFF
- I - Th~s~ h ~~ h /~ /~~e4/ wi /I
e 9 9
-~- /~ r'e s e.nt
Communications Officers 04/05/90
P.o. BoX slo
Salem, Virginia 24153
387-6139
be
Brown, Sharon R. ~! ~~ LCt.~ ~a~~
Crigger Jr. , Richard Earl
Fuller, Mark C.
Gailey, Linda S.
Gray Jr. , William J .
Fore, Susan Hancock
Harman, Jacqueline A.
Hart, Eugene H.
Kern, Ramona P.
Lawson, Glenda J .
Liebal, Robin A.
Lovelace, Donald W.
Moran, Joyce Crouch
Myers Jr. , Charles Wesley
Reynolds, Sharon L.
Rigney, Donna C.
Robertson , Debra F .
McLaughlin, Janice S.
Thomas, Vicki W.
L.. ° p'~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 1990
RESOLUTION 41090-1 OF CONGRATULATIONS TO NINETEEN
COUNTY EMPLOYEES UPON THEIR SELECTION AS
DEPARTMENTAL EMPLOYEE OF THE YEAR FOR 1989
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, The Board of Supervisors of Roanoke County,
Virginia, approved an Employee of the Year Program in November,
1986, to recognize outstanding employees and encourage excellence
in performance of job duties; and
WHEREAS, nineteen finalists were nominated by their
individual departments based on criteria which included excellence
in the performance of their job duties, display of service to the
public and to fellow employees, and contribution of money-saving
or labor-saving ideas; and
WHEREAS, these nineteen employees are also the finalists
in the Employee of the Year Program; and
WHEREAS, they are deserving of special recognition by the
Board of Supervisors of Roanoke County and the citizens of Roanoke
County for their outstanding contributions to the County during
1989; and
WHEREAS, these employees will be present to receive
individual recognition for this honor.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
to PHILLIP BOBLETT, AUDREY BOWER, MARSHA CONNER, VINCENT
COPENHAVER, STEVE FERGUSON, JOSEPH REATON, RAMONA RERN, GLORIA
ITEM NUMBER
~~~.~~
AT A VIRGINIAMHELDNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER
COUNTY ,
MEETING DATE: April 10, 1990
AGENDA ITEM:
Recognition of Departmental Employees of the Year
and Employee of the Year
COUNTY ADMINISTRATOR' S COMMEN'T'S : ~? c~'a' `'`~ ~ c~„~~~~~ ~~ ~j
SUMMARY OF INFORMATION:
The Board of Supervisors approved an Employee of the Year
Program in Novembnce in86erformancenofejobtdutiesng employees and
encourage excelle p
The 1989 Employee of the Year was selected from a group of
departmental nominations. The selection is based on criteria
including; excelublic andptoffelloweemployeesuandscontrPbution of
service to the p
money-saving or labor-saving ideas.
The employees listed on the attached page were selected as
Employee of the Year within their departments. These individuals
are present and deserve special recognition for their
accomplishments. A committee made up of five representatives
from the Employee Advisory Committee selected one of these
departmental nominees as the 1989 Roanoke County Employee of the
Year.
FISCAL IMPACT:
No additional appropriation of funds is required for the
fiscal year ending June 30, 1990. This program is funded through
the Department of Human Resources budget.
RECOMMENDATIONS:
It is recommended that the Board of Supervisors approve the
accompanying resolutions which recognize the departmental
Employee of the Year selections and the individual selected as
1989 Roanoke County Employee of the Year.
lC.. , ,
SUBMITTED BY:
D. K. Cook
Director of Human Resources
APPROVED BY:
(~ ~/
Elm/e r C . Hodge
County Administrator
RESOLUTION: YES NO
-------------------------
-------------------- ACTION VOTE
No Yes Abs
Approved ( ) Motion By: Eddy
Johnson
Denied ( ) McGraw
Received ( ) Nickens
Referred ( ) Robers
To
c ° - ,. ~... ~ ,~
Philip Boblett
Audrey Bower
Marsha Conner
Vincent Copenhaver
Steve Ferguson
Joseph Keaton
Ramona Kern
Gloria Martin
Michael Metz
Susan Patterson
Carol Paxton
Charlotte Poff
Gerri Rorer
Diana Rosapepe
Darrell Shell
George Simpson
Jo Smith
Donna Waldron
Steve White
EMPLOYEE OF THE YEAR
19$9 DEPARTMENTAL NOMINEES
General Services
Planning and Zoning
Office of the Circuit Court
Finance
Sheriff's Office - Civil
Development and Inspections
Sheriff's Office - Communications
Human Resources
Youth Haven II
County Attorney's Office
Sheriff's Office - Uniform
Social Services
Commissioner of Revenue
Library
Parks and Recreation
Engineering
Fire and Rescue
MIS
Real Estate Assessment
C' -` .2 ~2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 1990
RESOLUTION OF CONGRATULATIONS TO NINETEEN
COUNTY EMPLOYEES UPON THEIR SELECTION AS
DEPARTMENTAL EMPLOYEE OF THE YEAR FOR 1989
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, The Board of Supervisors of Roanoke County,
Virginia, approved an Employee of the Year Program in November,
1986, to recognize outstanding employees and encourage excellence
in performance of job duties; and
WHEREAS, nineteen finalists were nominated by their
individual departments based on criteria which included excellence
in the performance of their job duties, display of service to the
public and to fellow employees, and contribution of money-saving
or labor-saving ideas; and
WHEREAS, these nineteen employees are also the finalists
in the Employee of the Year Program; and
WHEREAS, they are deserving of special recognition by the
Board of Supervisors of Roanoke County and the citizens of Roanoke
County for their outstanding contributions to the County during
1989; and
WHEREAS, these employees will be present to receive
individual recognition for this honor.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
to PHILLIP BOBLETT, AUDREY BOWER, MARSHA CONKER, VINCENT
COPENHAVER, STEVE FERGUSON, JOSEPH REATON, RAMONA BERN, GLORIA
..
MARTIN, MICHAEL METZ, SUSAN PATTERSON, CAROL PAXTON, CHARLOTTE
POFF, GERRI RORER, DIANA ROSAPEPE, DARRELL SHELL, GEORGE SIMPSON,
JO SMITH, DONNA WALDRON, AND STEVE WHITE for their excellent
performance and their capable, loyal, and dedicated service to the
citizens of Roanoke County; and
FURTHER, the Board of Supervisors of Roanoke County
offers its congratulations to these employees for being selected
Departmental Employees of the Year and finalists in the Employee
of the Year Program for 1989.
C-,~6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 1990
RESOLUTION OF CONGRATULATIONS TO
UPON SELECTION AS ROANORE COUNTY
EMPLOYEE OF THE YEAR FOR 1989
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, in 1986, the Board of Supervisors of Roanoke
County, Virginia, approved an Employee of the Year Program; and
WHEREAS, the purpose of this program is to recognize
outstanding employees and encourage excellence in performance of
job duties; and
WHEREAS, a committee appointed by the County
Administrator and made up of five representatives from the Employee
Advisory Committee selected the 1989 Roanoke County Employee of the
Year from a group of departmental nominees; and
WHEREAS, was chosen by the Committee as
the 1989 Roanoke County Employee of the Year, and is deserving of
special recognition by the Board of Supervisors of Roanoke County
and the citizens of Roanoke County for outstanding
contributions made during the year 1989.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
to for excellent performance, and capable,
loyal, and dedicated service to the citizens of Roanoke County; and
FURTHER, the Board of Supervisors of Roanoke County
offers its congratulations to for being
selected as Employee of the Year for 1989.
ACTION NO. A-41090-3
ITEM NO.
~-1
AT p' VIRGIN A M HELD AT THE RO OKE OCOUNTYERADMIONISTRATION OCENTER
COUNTY, r
MEETING DATE: April 10, 1990
AGENDA ITEM: Proposed amendment to the Charter of the Roanoke
Metropolitan Government and the Roanoke
County/Roanoke City Consolidation Agreement
/~ ~-
COUNTY ADMINISTRATOR'S COMMENTS: ~~/' `'~
~ ~,~~t.~CG"7wTtyr?.c-wi.G ~ r 7
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BACKGROUND'
On March 13, 1990, the Board of Supervisors of Roanoke County,
Virginia, requested that the Roanoke City Council consider three
modifications to the consolidation agreement. One of these
modifications concerned the composition of the proposed Roanoke
Metropolitan Government school board.
During the last week of March 1990, the Chairman commenced
discussions with the City negotiating team concerning these
proposed modifications. Since the modifications concerning the
composition of the school board could require an amendment to the
proposed charter for RMG (HB 91), and since the "veto" session of
the Virginia General Assembly is scheduled to commence April 18,
1990, it was decided to address this issue at this time and to
commence negotiations concerning the other modifications at a
later time.
At its meeting on April 2, 1990, Roanoke City Council endorsed
an amendment to the consolidation agreement and the charter to
alter the composition of the RMG school board.
SUMMARY OF INFORMATION:
It is suggested that the consolidation agreement and the
proposed charter be amended to change the composition of the RMG
school board by the addition of two members. One member would be
appointed from the Town of Vinton and a second member would be
appointed from either the County or the City based upon school-
age population. For the purpose of determining this at-large
member of the school board, the governing body of RMG shall
consider the average daily membership of schools in the former
territory of the old County and the average daily membership of
schools in the former territory of the old City. This at-large
member shall be appointed from whichever territory has the greater
total average daily membership.
i
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ACTION NO. A-41090-4
ITEM NUMBER ~ _ ~...
AT A REGULARAMHELDNAT THEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER
COUNTY. VIRGINI
MEETING DATE: April 10, 1990
SUBJECT: Request for Approval of Grant and Matching Funds for
Solid Waste Recycling Program
COUNTY ADMINISTRATOR' S COMMENTS : ~ ~; ~,f.{..r-,-z,m<,,~_ ` , ''"
~•.
BACKGROUND:
The Virginia Department of Waste Management has recently set
forth a mandate requiring all localities to implement a
comprehensive solid waste plan. The plan must include provisions
to achieve recycling goals of 10~ of the waste stream by 1991, 15~i
by 1992, and 25`~i by 1993. In response to the new state
requirements, as well as to a pressing local need to reduce the
waste stream, the Roanoke Valley Solid Waste Management Board has
initiated a program to provide financiarogramstaParticipation
government members to implement recycling p
in the grant program will assist Roanoke County in the planning,
implementing, and attaining the goals of a comprehensive solid
waste plan.
SUMMARY OF INFORMATION:
The Landfill Board has budgeted $250,000 for recycling grants
to local governments to use in implementing recycling programs
(attachment, page 4>.
'The funds will be provided on a 35/65 landfill/local
government basis. Funding allocations will be based on the tonnage
taken to the landfill by each local government for fiscal year
ending June 30, 1989. Based on the County's 32.4 of the waste
stream, the Landfatch Boara o Intl from 1Roanoke aCounty tof $150n600f
$81,000 with a m g
Funds must be spent by June 30, 1990.
If the grant is approved, staff plans to implement a test area
of approximately 2,000 homes to study automated commingle
recycling. The landfill funds will be used to partially cover
capital costs. The County's matching funds will be used to cover
remaining capital cost s and al 1 opea ae i3 g. c Thti s recurr inlgl cost
annual recurring costs (attachment, p g
~-
will require an increase in allocation to the Solid Waste Division
and includes one additsectionserofnnthe County pcurrentlyulbeing
initiated in several
studied.
The residents will be asked to separate from their normal
refuse and place into a 60 gallon contlastic,alaluminum,paand
(newsprint, magazines, junk mail...). p
corrugated cardboard. alere0fuselcollection nday will be serviced
once a month on the norm
Capital Cost $200,000
Annual Operating Cost 31.600
Total Program Cost 231,600
Less grant 81.000
County Funds Required $150,600
FISCAL IMPACT:
This program will require obligation of funds prior to the end of
the current fiscal year. Therefore, funds must be allocated in
the current budget for County participation. Funds in the amount
of $150,600 must be appropriated to match the grant monies. The
operator space required to ini t fate t~hi snew° automatledc tmucksomnext
of the spaces saved by fielding
fiscal year.
STAFF RECOMMENDATION:
Staff recommends that the board
landfill grant, as well as,
unappropriated fund balance.
ED BY:
rdner W. Smith. Director
Department of General Services
approve the application for the
appropriate $150,600 from
APPRO ED:
Elmer C. Hodge
County Administrator
---------------- ------ -------
------- VOTE
ACTION
No Yes Abs
Approved ( ~ Motion by: Ste~~°^ n_ M~(~raW x
- - -- arant anti Eddy x
Denied ( ) __v.... Johnson
Received ( ) ao~ro_pr' "'~° $1 50 600 from- x
Referred ^Y' ~+-Pd fLnd bal an~e McGraw x
Nickens x
To Robers
cc: File
Gardner Smith, Director, General Services
John Hubbard, Assistant Count2y Administrator
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
-- ,.~
LINE ITEM PROJECT BUDGET
CAPITAL
1 -Automated Collection Vehicle $100,000
2,000 - 60 Gallon Containers {[n1 $50 each $100,000
Total Capital Costs $200,000
OPERATING
Automated Refuse Operator $11,500
$6,000
Vehicle Maintenance 800
$3
Per Ton Processing Fee {$10hon) ,
Publ"~citylEducation $8,300
$2,000
Administrative Costs
Total Operating Costs $31,600
TOTAL COSTS
Total Costs $231,600
Grant Funds -$81,000
County Share of Budget $150,600
$231,600
3
J
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r)'Ct.~ ~ '~L~ci`rT~o~
January 10, 1990
_ ~^ \~~5~617181g~oa
'~ r
R~ `Jr'
_ JAN 1990 4
~ ECEIYED
ROANOKE COU NTr
~ FACILITIES DIVISION 'J
Chairman and Roanoke Valley Regional Solid Waste Management Board
Roanoke, Virginia
Dear Chairman and Members of Board:
Subject: Recycling Grant Program
At the December 13, 1989 board meeting, the Landfill Board
appointed a committee to evaluate the recycling grant
program and report back to the Landfill Board with a
recommendation. George Nester was appointed Chairman of
this committee and Kit Kiser and John Hubbard serving as
the other two members.
This committee met on December 28, 1989 to review and
evaluate this grant- program. -- -
The committee agreed that it was in the interest of the
Landfill Board to provide funds to the local governments
to assist in implementing recycling programs. The committee
felt that measures need to be taken to reduce the amount
of waste material entering the landfill and to assist th\e
local governments in meeting the new state recycling mandates.
The committee recommended that ;$250,000 in grants_be available
this current fiscal year to the local governments for recycling
programs.
These funds would be provided on a matching basis through
reimbursement of previously approved expenditures with the
Landfill Board providing 35~ and the local governments 65~.
These funds would cover labor costs, supplies, materials,
and equipment. The funding allocation would be based on
the amount of tonnage brought to the landfill by each local•
government for the fiscal year ending June 30, 1989.
The recommended maximum allocations are as follows:
City of Roanoke 63.4$ @ $250,000 = $ 158,500
County .of Roanoke 32.4 @ $250,000 = $ 81,000
Town of Vinton 4.2$ @ $250,000 = $ SO .500
4
" .2-
In conclusion, the recycling committee recommends that the
Landfill Board increase the grant allocation from $100,000
to $250,000 in the current fiscal year. This additional
$150,000 appropriation is recommended to be funded-from
$80,000 in unobligated funds in the current recycling account
with the remaining $70,000 transferred from retained earnings.
R pectfully submitted,
George W. Nester
Recycling Committee Chairman
ACTION NO. A-41090-5
ITEM NUMBER ~
AT A REGGLAR MEELD AT THEHROANOKE COUNTYEADMINISTRATION CNTER
COUNTY, VIR
MEETING DATE: April 10, 1990
SUBJECT' Request for Approval to Correct the Heating and Air
Conditioning and the Leak Problems in the Administration
Building
COUNTY ADMINISTRATOR'S COMMENTS:
~"~,: C'.'"'Y`Y"?.-Z-.7^'3.2-..-..e~ J/ /
~'
BACKGROUND'
The County Administration building is a former school whthe
was remodeled for office space. During that remodeling,
heating and air conditioning system was installed to accommodate
the total square footage and new usage. However, the system was
not designed for the many office cubicals and rooms constructed
within the building. There has been a leak in the lower level for
several years, especially with heavy rain storms. In 1987, due to
the level of complaints, a study was conducted on the heating and
cooling system or ° were also contactedato recommend a csolutiontto
problems. Vend
the leak problem. The conclusions were as follows:
1. The existing heating and cooling system would either have
to be completely replaced or partially replaced to achieve a more
even distribution of air in the south east wing of the building.
2. The ground on the west side of the building would require
special treatment around the foundation to correct the leaking wall
situation and there was a question as to whether this treatment
would completely eliminate the leak.
3. A vent he lowerslev 1 occupied by the ProcurementrOfficee
flow of air in t
~ 3
SUMMARY OF INFORMATION:
The complaint level has continued to rise over the past three
years. Instances have been reported where the temperature
differential between the Treasurer's Office and the Commissioner's
Office have been as much as 20 degrees (85 degrees on one side and
65 degrees on the other).
Water has continued to seep into the Procurement Department.
Repair of the water leak has had a low priority because that
portion of the lower level was not intended to be used for office
space.
ALTERNATIVES AND IMPACT:
The costs to make the necessary repairs and replacements are
as follows:
HVAC for Treasurer's Office $ 18,000
HVAC for Commissioner's Office 18,000
Lower floor leak repair 20,000
TOTAL COST
RECOMMENDATION'
$ 56, 000
It is recommended that we proceed with the repairs and
replacements as stated above.
APPROVED:
~v~ /'T ~ '
-~L-~~- G
Elmer C. Hodge
County Administrator
-----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens
Denied ( ) to appropriate funds Eddy x
Received ( ) Johnson x
Referred McGraw x
To Nickens x
Robers x
cc: File
Gardner Smith, Director, General Services
Alfred C. Anderson, Treasur2er
R. Wayne Compton, Commissioner of Revenue
Procurement
Diane Hyatt, Director, Finance
~ ; - ~; ~,
~~
ACTION NO. ~ ,
ITEM NUMBER
AT A REGINIA HELDIAT THE ROANOKE COUNTY ADMINISTRATIONROCENTER
COUNTY, VIRG
MEETING DATE: April 10, 1990
AGENDA ITEM: constructram5oap Box Derby Track at Wa 1 ondlParkto
COUNTY ADMINISTRATOR' S COMMENTS :~iZ~•-rnrru~ ~~ "''"~~"`-"'
BACKGROUND•
Steve Carpenter, Director of Parks & Recreation for the
County, has been working closely with Wes Crowe, representing the
Roanoke Area Soap Box Derby Inc., to find a suitable location for
the construction of a soap box derby track in the Roanoke Valley
area. It is felt that a suitable area has been located at Walrond
Park near the Administrative Building. The soap box derby is
currently utilizing the old Starkey drag strip, located off of Buck
Mountain Road, southwest Roanoke County, however this track is
rough and in need of repair due to the effects of extreme weather
and age. It may soon be necessary to resort to the use of a public
street, however this is not the safest nor most desirable condition
for this type of event.
The new facility at Walrond Park would be a currently unused
grassy portion of the park land near the Administrative Building.
The proposed track would be 1,000 ft. long (including a 200 ft. run
out area) and would consist of two racing lanes and also a return
road for veeaculaTher at ached tmap sshowst ther concept cplan for
starting ar
utilizing this facility.
If granted the use of the Walrond Park land, the Roanoke Soap
Box Derby Board would proceed to obtain private donations of money
and services necessary to plan, design and build the track. When
not being used for derby activities, the facility could be used for
remote control airplanes, uphill foot and bicycle races etc., which
would be an additional opportunity for this County owned public
park facility.
Soap Box Derby activities are open to boys and girls, ages 9
through 16, and include a dual control division designed for a
handicapped driver with a co-driver. This summer's events will be
a part of the Virginia State Games, and competition will also lead
to championship races to be held in Akron, Ohio.
'~
Based on current participation and anticipated interest in an
expanded facility, this type of operation could make a significant
impact on our tourist and visitor trade. Six rallies are being
planned with an anticipated participation of 35 contestants each.
The R. G. Canning event should draw 200 contestants and their
families from throughout the region. The R. G. Canning event will
be a six day event and many from outside the immediate area will
be needing overnight accommodations, meals, etc. contributing up
to $100,000 to our local economy. It is felt that a permanent home
facility would continue to grow and become another example of our
community's interest in our young people.
ALTERNATIVES AND IMPACT:
Alternative 1: Authorize the Roanoke Area Soapbox Derby, Inc. to
use the designated area at Walrond Park and proceed with the
collection of private monies and services for the planning, design,
and construction of the track facility. The facility would be
owned by the County of Roanoke and the Soapbox Derby group would
assist in the operation of the facility for competitions. No
County monies are being requested for this venture.
Alternative 2: Do not allow the use of the Walrond Park facility,
but allow the County staf f to continue to work with the Soapbox
Derby group to find another suitable site within the community.
RECOMMENDATION•
Staff recommends that the Board of Supervisors approve
Alternative 1, which authorizes the use of this portion of Walrond
Park, and that the appropriate legal documents be drafted by the
County Attorney to protect the County's interest. Steve Carpenter
and I will be present at the Board meeting to answer questions that
you may have concerning this matter.
Respectfully submitted, Approved by,
,.. ~ -
John M. Chambl ss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
ACTION VOTE
No Yes Abs
Eddy
Johnson
McGraw
Nickens
Robers
Attachment
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ACTION N0.
ITEM NUMBER ~ "~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Report on the Concession Agreements authorizing the
Recreation Clubs and Others to operate Concession
Stands in Roanoke County Parks
COUNTY ADMINISTRATOR' S COMMENTS : ~/~.v-~,-~ ~ ~~~~~~^''``'"''`~ ~~~~2
BACKGROUND• "`~ ~~
In 1984, with the completion of Penn Forest Park and a
concession stand facility, the County was faced with a number of
requests from organizations to be the operator of said concession
stand. At that time, the County retained the services of Woods,
Rogers, Muse, Walker and Thornton, to investigate the practices
employed elsewhere and also to recommend related policies and
agreements for consideration by the County. The attached
correspondence (A-14 through A-20) reflects the findings of their
research; attachment A-1 through A-4 being the policy adopted by
the Board of Supervisors, and attachment A-5 through A-13 being the
Concession Agreement being used by the County at this time. Pages
A-17 and A-18 represent excerpts from the research provided by the
attorneys. On Page A-17, you will notice the suggestion to "Avoid
Liability-Your liability is not lessened by leasing in the majority
of cases. The opposite is true more than likely. You must always
be sure the lessee has active insurance, and in the amount to
protect not only himself, but your department. The same safety
standards must be followed. If an accident happens on public
property, who gets the headlines? Since most departments no longer
have immunity, the liability cannot be ignored or passed on to a
lessee." Also, on Page 18, Section 8: Public liability
insurance, naming the governmental authority as the beneficiary
should be required of the concessionaire."
The purpose of this insurance is to protect the County from
monetary loss resulting from operations over which the County is
not directly supervising. For example, should a person become ill,
injured or die as a result of negligence of this concession
operation, and since the facility is located on County owned
property, the County, as well as the concession operator, would
likely be named as defendants in this action, because the County
would be identified as the "deep pockets" entity. It may be
difficult for the County to be dismissed from said suit. The
purpose of the insurance from the concessionaire would be, first,
to reimburse the County's insurance carrier for any losses
1
~ -5
sustained by the County, and second, to provide the Board of
Directors or individuals of the concessionaire's operation from
suffering personal financial loss. In talking with the County's
insurance brokers and agents, .this general liability coverage
should be available to the organizations for approximately $250 per
year.
In addition to the general liability coverage, protection
should also be considered by the club for loss or damage to the
equipment used for these concession operations. Since the County
does not own the equipment and has no insurable interest in the
equipment, it is not protected by our inland marine policies or
equipment policies. Also, the club may wish to provide some type
of accident policy, which would serve like a worker's compensation
policy for injuries sustained by a volunteer or a worker during the
course of operations. Again, since the County does not have an
employer\employee relationship, they are not covered by our
worker's compensation program.
In discussing this matter with the County Attorney and Risk
Manager, it is felt that the County should remain protected through
the requirement of a Certificate of Insurance from the
concessionaire and also, that the concession agreement be expanded
to include not only the park facilities, but other public
facilities, as well, who offer concession operations.
After investigating the process with the County's insurance
brokers, it has been determined that this type of coverage will
likely cost approximately $250 per organization for an annual
policy. We have also considered the possibility of a blanferetand
policy, which could be offered to our recreation clubs,
rescue auxiliary, the ~a enciesu contacted rthustfarathavea notfbeen
cost. However, g
willing to underwrite such a program.
ALTERNATIVES AND IMPACT:
Alternative #1: Retain the current policy regarding concession
agreements, and the form of the concession agreement as previously
approved by the Board of Supervisors, and expand the scope of
coverage to include all concession operations at any County owned
facility•n operation and wou d not be nan expense bt thenCoun ythe
concessio p
Alternative #2: Modify Section 22 of the Concession Agreement,
(which requires the concessionaire to maintain and present a
certificate of insurance, which names the County of Roanoke as an
additional insured) to require a waiver form (hold harmless) as
approved by the County Attorney. Should any losses be experienced,
said cost could go against the County's general liability policy,
thus reducing the long term protection to other exposures of the
2
`1J -
County, since our General Liability policy is on an aggregate
basis. Also, the recreation club or individuals named in the law
suit would suffer their own personal losses through lack of
coverage.
Alternative #3: Do not offer agreements to recreation clubs, etc.,
to serve as concessionaires and deal only with commercial type
concessionaires, who will provide said insurance as part of their
normal cost of doing business.
Alternative #4: Have
stands and be covered
insurance policies. We
handle such concession
further policy study.
RECOMMENDATION•
the County staff operate the concession
under the provisions of the County's
currently do not have adequate staff to
operations and this matter would require
Staff recommends that Alternative #1 be approved by the Board
of Supervisors, which retains the policy in its existing format.
It is further suggested that the recreation clubs be given thirty
(30) days to provide said Certificates of Insurance or else their
concession agreement shall not be renewed.
Respectfully submitted, Approv d by, /,
.~
v~~
John M. Chambli s, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
--------------
----------
---------------------- ACTION
VOTE
Ain YES AbS
Approved ( ) Motion by: Eddy
Denied ( )
Johnson
Received ( ) McGraw
Referred ( ) Nickens
To ( )
Robers
Attachment
cc: Steve Carpenter, Director, Parks & Recreation
Paul Mahoney, County Attorney
Bob Jernigan, Director, Risk Management
3
~ 4
-~
POLICY REGARDING CONCESSION AGREEMENTS
Policy:
It shall be the policy of Roanoke County to enter into
formal agreements to grant permission to operate concessions
and sell wares in County parks or other areas owned by the
County.
I. Existing Concessions - All existing arrangements
with nonprofit organizations shall be continued for a period
of f ive years, provided each shall enter into a Concession
Agreement with the County substantially in the form of that
attached hereto.
The blanks in the Agreement designated for a fixed fee and
a percentage fee are to be completed by inserting the word "none."
In addition, each Agreement shall contain the following additional
provision as paragraph 33:
Concessionaire represents that it is a nonprofit
organization and that no part of the earnings from
operation of the concession business under this Agree-
ment shall inure to the benefit of, or be distributable
..~-to, its directors, trustees, members, officers or other
private persons, except that Concessionaire may pay
reasonable compensation for services rendered.
At the termination or expiration of each agreement, future
use of the concession facility covered by the Agreement shall
be governed by the succeeding provisions of this Policy.
II. Other Concessions - All other grants of the right to
operate concessions shall be based upon applications submitted
on forms approved by the County Administrator.
~e f
.U -
Applications for use by nonprofit organizations for terms
of one year or less may be approved by the County Administrator.
All other applications shall require approval of the Board of
Supervisors at a public hearing.
When applications require the approval of the Board, bids
shall be solicited by advertisement. Selection procedures shall
include:
(A) Bid or Offer - The Bid shall include information
about the following:
1. Length of Agreement.
2. Fixed fee.
3. Percentage fee - percentage•of gross receipts
to be paid in addition to the fixed fee.
4. Data to accompany bid or offer to include •
financial condition (balance sheet),
experience and personal references.
5. Submission of bids or offer.
6. Bid or offer form.
7. Qualification of applicant.
(B) Form of Concession Agreement
1. General'''- see attached form.
2. Nonprofit Organizations - where a nonprofit
organization is granted the right to operate
a concession, an additional paragraph shall
be added as set forth in I above.
A ~~-
,~
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(C) Evaluation - Applications will be evaluated on
a number of factors including, if the applicant
is a nonprofit organization, whether net earnings
will be used to foster the County's recreational
programs and whether the organization otherwise
contributes to the development and promotion of
recreational opportunities.
(D) Public Hearings - Bids will be approved by the
Board at a public hearing after notice thereof.
III. Definition of Concessionaire - A Concessionaire may
be any of the following:
A. Individuals
B. Organizations
C. Businesses
- D. Groups
E. Churches
IV. Types of Concessions - Concessions may consist of
the following types:
A. Permanent Structures
B. Portable-Structures
C. Motorized Vehicles
D. Carts
E. Tables
F. Stands
G. Other (as recognized by Roanoke County)
s
~ -s
V. Designated Areas - Concessions may be operated only
in designated areas as set by Roanoke County. These areas may
include:
A. Building Areas
B. Parking Areas
C. Field Areas
D. Other Areas (as recognized by Roanoke County)
VI. Permission for Operation - No concessions will be
operated on County property without a written agreement. A11
violators will be subject to prosecution.
A-~
..~ -~
CONCESSION AGREEMENT
Date:
Owner: County of Roanoke, Virginia
3738 Brambletori Avenue, S.W.
Roanoke, Virginia 24018-3800
Concessionaire:
Description of
Facility:
Initial Term:
Commencement Date:
Fixed Fee: per month
Additional Fee
Percentage:
In consideration of the mutual promises, covenants, and
conditions set forth herein, Owner and Concessionaire agree as
follows:
1. Grant
Owner hereby grants to Concessionaire the right to operate a
concession business and the privilege of using the Facility in
accordance with the terms of this agreement for the initial term
set forth above commencing on the Commencement Date. (The one-
year period beginning on the Commencement Date and each anniversary
thereof is sometimes hereinafter referred to the "Concession Year.")
S
~ -5
2. Purpose
The Facility shall be used only and exclusively for fur-
nishing to the general public, at reasonable cost, food, wares
and drinks and purposes incidental thereto.
3. Payments
a. Concessionaire shall pay Owner the Fixed Fee in advance
without offset or demand by the 10th day of each month.
b. Concessionaire in addition shall pay Owner the amount
by which the Additional Fee Percentage multiplied times the _
aggregate Gross Receipts during the Concession Year shall exceed
the Fixed Fees, which amount shall be determined on a cumulative
basis. The additional fee shall be payable by the 10th day of
each month with respect to the Gross Receipts from operations
during the Concession Year through the end of the preceding month.
4. Definition of Gross Receipts
Gross Receipts as used in this agreement shall include all
monies and anything else of value received by Concessionaire
through the operation of the concession, or from any other business
conducted on the concession premises, or from any other use of the
Facility, without any deductions, excepting an allowance of
deductions for sales or excise taxes imposed by any governmental
entity. and collected by Concessionaire.
5. Accounting and Records
Concessionaire shall install and maintain such bookkeeping
and accounting methods and methods of collection of monies as
shall permit Owner to compute accurately the gross revenue of
Concessionaire; and such records shall be made available to
Owner. Concessionaire shall furnish a profit and loss statement
showing all sources of income from the concession and such
statement shall be delivered to Owner on or before the 10th
day of each month for operations of the preceding calendar
month.
6. Taxes
Concessionaire shall pay promptly, when due, ali applicable
property taxes, and all sales, license, and other taxes levied
against the operations of the business.
R-~
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7. Equipment Required of Concessionaire-
Concessionaire shall furnish and install, at its sole
expense, all equipment that is necessary or desirable to
operate the concession.
During the last ten (10) days of the term of this agreement,
or any renewal period, or within ten (10) days of any cancellation,
termination or other expiration, Concessionaire shall remove at
its own expense its equipment and fixtures. Said removal shall
be conducted in an expeditious and orderly manner and shall be
accomplished in such a way as to minimize the nature and the
extent of any disruption of service to the public contracted
for herein, and Concessionaire shall reimburse Owner for any
damage done by said removal, ordinary wear and tear excepted.
Should Concessionaire fail to remove said items within said
ten (10) day period, it shall lose all right, title and interest
in and to said items, and Owner may elect to keep same upon the
premises or to sell, remove or demolish them. In the event of
such sale, removal or demolition, Concessionaire shall reimburse
Owner for any costs in excess of any consideration received by
Owner as a result of said sale, removal or demolition.
8. Quality of Service
All items sold by Concessionaire shall be of good quality,
merchantable and fit for the purpose intended. All service
provided by Concessionaire shall be rendered courteously and
efficiently. Owner reserves the right to prohibit the sale of
any item that it deems objectionable, and Owner shall have the
right to order the improvement of the quality of either the
merchandise or the services rendered.
9. Sale of Alcoholic Beverages
Concessionaire will not permit the sale or consumption of
beer, wine, and any other alcoholic beverage on the premises.
10.
Sanitation Requirements
Concessionaire expressly agrees to maintain all the con-
cession premises in a safe, clean, wholesome and sanitary condition
in compliance with all applicable laws and regulations. Concessionaire
further agrees to provide proper containers for trash and to keep
said concession premises free and clear of rubbish and litter.
'7
..
11. Employees of Concessionaire
a. Quality of Agents and Employees. Concessionaire shall
at all times utilize only those persons of good moral character,
and Concessionaire shall not retain any person whom Owner
considers to be unfit.
b. Dress, Manner and Training of Personnel. All personnel
of Concessionaire shall be neatly dressed at all times. Personnel
shall be properly trained in their duties and shall conduct
themselves courteously in their relations with the public.
12. Rates and Charges
Concessionaire shall have the right to establish rates and
charges competitive with similar municipally owned facilities in
the Roanoke Valley area. All such rates and charges shall be
approved by Owner. Concessionaire shall not change any rates
or charge without first requesting and receiving approval of
the proposed charge from Owner. Such approval by Owner shall
not be unreasonably withheld.
13. Hours of Operation
Concessionaire agrees to operate
during those hours approved in Section
Operation, of the Roanoke County Code.
agrees~to keep the concession Facility
during the term of this agreement when
concession Facility only
11-7, Park - Hours of '
Otherwise, Concessionaire
open and in operation
activities are scheduled.
14. Utilities
Owner agrees to provide and pay the cost of gas, water,
sewer and electricity used in operations permitted under this
agreement. Concessionaire agrees to avoid unnecessary use of
the utilities and to take such actions as are reasonably
prudent to conserve energy.
15. Right to Enter
Owner shall have the right to enter upon and inspect the
concession premises at any reasonable time.
~~~
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16. Compliance with Rules and Regulations
Concessionaire agrees in the operation of the concession to
comply with all ordinances of Roanoke County, all rules and regula-
tions of Roanoke County, now in effect or hereafter adopted, and
all laws and regulations of the Commonwealth of Virginia and the
United States of America insofar as the same or any of them is
applicable, and to obtain and keep in effect all necessary permits
and licenses required for any and all operations permitted herein.
17. Assignment
Concessionaire shall not assign, hypothecate or sublease
the concession, or any interest therein, without the prior
written approval of Owner.
18. Repair and Maintenance
Concessionaire shall maintain the concession premises,
facilities and equipment in good order and repair during the
entire term of this agreement, ordinary wear and tear excepted.
19. Alterations and Additions
No alterations or additions of any character shall be made
on or to the concession premises by Concessionaire without first
obtaining the written consent of Owner.
20. Indemnity
Concessionaire shall at all times save, relieve, indemnify,
protect, and keep harmless Owner and its Board, all its officers
and agents, and employees from any and all claims and liability
from all damages, costs or expenses in law or equity (including
costs of suits and expenses for legal services) that may at any
time arise or be set up because of damage to property or death or
injury to persons received or suffered by reason of the operations
of Concessionaire hereunder, or which may be occasioned by any
negligent act or omission to act which amounts to negligence
on the part of said Concessionaire, its agents or employees, or
which results in a dangerous or defective condition of property
or the maintenance of a defective or dangerous condition of
property.
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21. Damage and Destruction of Premises
If the premises shall be so damaged through no fault of
Concessionaire by elements, casualty, war, insurrection, riot,
public disorder, or any authorized act upon the part of any
governmental authority as to be substantially destroyed to
such an extent that the same cannot be used by Concessionaire
for the purpose contemplated herein, then this agreement may
be terminated at the option of Concessionaire by written
notice to Owner. Under no circumstances shall Owner be liable
for any business losses suffered by Concessionaire during any
such period of damage or destruction of the demised premises.
22. Liability and Personal Property Insurance
a. Liability Insurance. Throughout the term of this
agreement, Concessionaire shall maintain comprehensive general
liability insurance for bodily injury, death, or property damage
occasioned by reason of the operations conducted by Concessionaire
on the concession premises, including products liability, with
minimum liability limits of One Million Dollars ($1,000,000.00)
for bodily injury, death or damage to property resulting from
any one occurrence or incident, and such other coverage as the
Owner shall request. Owner shall be named as an additional
named insured under each such policy.
b. Personal Property Insurance. Concessionaire shall~at
all times maintain and pay for insurance against loss or damage
to equipment and other property. The insurance :shall waive rights
of subrogation against the Owner.
c. Certificates of Insurance. Certificates of insurance
shall be furnished to Owner effective as of the date of this
agreement.
d. Contents of Insurance Policies. The above insurance
policies shall contain clauses substantially in the following
words:
(1) "Notwithstanding any other provision in this
policy, the insurance afforded hereunder to Owner shall be
primary as to any other insurance or reinsurance covering Owner,
and such other insurance or reinsurance shall not be required to
contribute to any liability until the appropriate limit of
liability afforded hereunder is exhausted."
l9-~°
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(2) "This policy may not be cancelled or materially
changed until thirty (30) days after receipt by Owner of a
written notice of such cancellation or change in coverage, as
evidenced by receipt of a certified letter."
23. Workmen's Compensation
Concessionaire shall purchase and maintain, during the
life of this agreement, workmen's compensation insurance and
employer's liability insurance for such employees as are
required to be insured by the applicable provisions of Virginia
law. Certificates evidencing such insurance or approved self-
insurance shall be submitted, effective the date of this agree-
ment. Such certificates shall provide that notice of cancellation
or change of self-insured status shall be delivered to Owner
fifteen (15) days in advance of the effective date thereof.
24. Signs, Advertising, Name
Concessionaire shall not erect any sign on the concession
premises or in the vicinity thereof without obtaining the
advance written approval of Owner.
Concessionaire may enter into advertising arrangements
relative to the concession that are consonant with a dignified
approach necessitated by the reputation of the concession
premises. .
25. Licenses and Permits
Concessionaire shall obtain and pay for all permits or
licenses that may be required for the operation of the
concession.
26. Nondiscrimination
Concessionaire shall not unlawfully discriminate against
any employee or applicant for employment because of race,
color, creed, sex, age, or national origin.
A~-~~
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Concessionaire, its agents and employees shall not
unlawfully discriminate against any person because of race,
color, creed, sex, or national origin by refusing to furnish
such person any service or privilege offered to or enjoyed by
the general public. Neither Concessionaire nor its employees
shall publicize the services provided hereunder in any manner
that would directly or inferentially reflect on the acceptability
of the patronage of any person because of race, religion, color,
ancestry, sex, age, or national origin.
27. Default
Abandonment of the operation of the concession, dissolution
or discontinuance of Concessionaire's existence, or a breach
of any of the covenants, terms and conditions hereof continuing
for ten days after written notice from Owner, shall be a default.
Upon default, in addition to all other remedies available at law
or in equity, Owner shall have the right at its option to termi-
nate this agreement and immediately take possession of the premises.
28. Holdover
Should Concessionaire continue in possession after the
end of the term herein with permission of Owner, it is agreed
that the tenancy thus created can be terminated by either party
giving to the other party not less than thirty (30) days'
written notice to expire on~the day of the month from which
the tenancy commenced to run.
29. Notices
Notices hereunder shall be given by mailing, by registered
or certified mail, a letter addressed to the address shown at
the beginning of this Agreement. Each party may change the
address shown by written notice. Notices shall be deemed given
upon and on the date of mailing.
30. Expenses
In the event of any breach of any covenant, condition or
provision of this lease by Concessionaire, Owner may, after
reasonable notice to Concessionaire, cure such breach for the
account and at the expense of the Concessionaire. Concessionaire
shall promptly reimburse Owner for any expense, including reasonable
legal fees, it may incur as a result of any breach hereof by
Concessionaire, or in enforcing any provision hereof.
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31. Special Termination
Should Owner determine to discontinue public recreational
use of the property where the facility is located, then Owner
may terminate this Agreement by at least 60 days advance written
notice to Concessionaire.
32. Miscellaneous
Concessionaire is an independent contractor and under no
circumstances shall be deemed to be the agent, employee, partner
or business associate of Owner. This Agreement contains the
complete agreement of the parties, and shall not be modified
or amended except by written amendment hereto. No waiver of
any breach of covenant or condition herein shall be construed
as a waiver of a covenant or condition itself or any subsequent
breach thereof. The paragraph headings appearing in this lease
are for purposes of easy reference and shall not be considered
a part of this lease or in any way to modify, amend or affect
the provisions hereof.
33. Other Provisions (if any)
WITNESS the following signatures:
ROANOKE COUNTY
By
By
~~ ~~
LCOM ARO G. MV$C
FRANK W, ROGER $,JA.
WILLIAM 0. POFF
M. CALOWCLL BUTICq
JOHN L. WALItC A,JR,
TNONAS T, LAW$ON
TALFOURO N. 1([NPfR
JAMCS F, JOHNSON
RONALD M. ATCRS
JAMCS W.JCN NINGS.JR,
oAYARO [. HARRIS
ALTON L. KNIGNTO N,JR.
JOSCPN A. MATTNCWS,JA.
DANICL F. LAYMAN, Jq,
C LINTON S, MORgC
NCMAN A. MAR$N AL L. 111
M, ALL[N GLOVCR,JR,
JOHN O. CUR[
DOUGLAS W, DCN$MORC
Mr. Donald R. Flanders
Roanoke County Administrator
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
TELEPHONE '707 9824200
DIRECT DIAL NUMBER
982-4222
April 6, 1984
In re: Use of Concession Facilities
Dear Mr. Flanders:
Yesterday we
~L.J - , ~j
JAw[3 O. NAggCY, 111
MICNACL A. CLEAAY
JOHN T. JC$$CC
WIL LIAN P, WALLAC C.JR.
gAwUCL G. W1LgON
RICHARD O. LUCAg
W. FAIN RUTHCRFORD
NAN L. COLCM AN
STENCH O. w[OGC$
AND[RgQN O. CROMER
O. STAN DARN HILL
THOMAS A. LCGG[TTC
MIC NACL F. Ug01N $It1
1
~~
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- `'g ~ y
met with Mr. Huff and gathered information a ut~
the current use of "concession .facilities" in the County and about
the development of a possible written policy with regard to the
future use of these facilities.
We have begun, but not completed, our legal research and i~
are working on our recommendations and a proposed form of~agree-
ment that will be delivered to you by Tuesday afternoon. In the
meantime, you have asked that we provide a preliminary assessment
of the situation.
Our preliminary research indicates that the County has full
authority to allow the free use of its facilities by nonprofit
organizations and also has the right to Lease facilities to non-
profit organizations for adequate consideration. There does not
appear to be any legal requirement that you require competitive
bids for these uses, but, when you do so, you may be in a stronger
position to show fairness and impartiality. A public hearing is
required for leases.
Tentatively, because you may have some continuing obligations
to nonprofit organizations that previously made contributions
towards the capital costs of some of the existing facilities,
we have discussed recommending to you that existing uses by
nonprofit organizations be "grandfathered" for a period of five
WOODS, ROGERS, MUSE, WALKER 8c THORNTON
103 FRANKLIN ROAD, S. W. P.O. Box 7zo
RGANOKE, VIRGINIA 24004-0720
R -~ e ~/
Mr. Donald R. Flanders ~ - S
April 6, 1984
Page Two
years. Thereafter, you might want to consider giving all seg-
ments of the public an equal opportunity to participate in the
concession uses. During the five-year period, we recommend that
there be formal agreements with the nonprofit organizations.
The primary reasons we recommend a formal agreement are
set forth below:
(1) To protect the County as well as the members
of the unincorporated associations, we believe there
should be a requirement for carrying liability insurance,
including "products liability" coverage for the food
products. The County should be named as an additional
insured under these policies, and should be provided a
certificate of insurance.
(2) If the associations have paid employees as
opposed to volunteers, then under the rather compli-
cated workmen's compensation insurance laws, the
County could be viewed as a "statutory employer,"
with the result that the County would be obligated
to provide workmen's compensation coverage. Thus,
we recommend that the agreement contain provisions
making it clear that the individual organizations
are independent contractors. They should be obligated
to provide workmen's compensation insurance for paid
employees, and the County should be provided a
certification of this insurance.
(3) Since the County is providing utilities
at its expense and is providing rent-free use of
the facilities, we recommend that each organization
certify that no part of the proceeds from the opera-
tion of the concession will redound to the benefit
of any private person.
(4) To avoid misunderstandings and to provide
uniformity, you may as a matter of policy want to
establish rules and regulations regarding the uses
of the facilities.
~-rs
~~
Mr. Donald R. Flanders
April 6, 1984
Page Three
(5) If action is not taken to gain additional
control of these facilities and to clarify the rights
of the County, the possibility of future conflicts
will increase. For example, do the individual
organizations have property rights that can be sold,
shared or leased to another organization? Are the
uses exclusive, or can the County allow two or more
organizations to use the same facilities? Is there
an understanding that mobile units are prohibited?
Where use is made of concession facilities by profit-making
concern s, or mobile units are allowed, the same considerations
apply. In addition, there is the legal obligation to assure
adequate consideration.
Since ely,
T. H. emper
THK/mc
A-~`
to the recognition of the possibilities of revenue-producing taciiit~es
and the leadership needed.* Many larger departments have hired personnel
to do nothing but manage revenue-producing facilities. Past difficulties
'ire being overcome by education. .~ -~
C. Avoid liability - Your liability is not lessened by leasing in the majority
of cases. The opposite is true, more than likely. You must always be sure
the lessee has active insurance, and in the amount to protect nqt only him-
self, but your department. The same safety standards must be followed. If
an accident happens on public property, who gets the headlines? Since most
departments no longer have immunity, the liability cannot be ignored or
passed on to a lessee.
D. Lack of Authority - If authority can be obtained to lease, it should also
be obtainable by the agency. In most cases, the agency starts with a small
operation and increases its scope as its success dictates. There are in-
stances contrary to this situation, naturally.
E. High Operating Costs - There is no reason for the lessee to be able to have
lower costs, if the self operation has proper training in personnel manage-
ment, purchasing, inventory, etc. Y,no;rledge of the industry is the most
important factor. tie must look upon profit as a tool to build our entire
program.
F. Advantages of Income - This area was discussed earlier, under I-B.
ELEMENTS NEEDED FOR SUCCESS
If you are to operate our own facilities with success, the following elements
for success must be applied:
A. Knowledge of the particular operation
6. Proper attitude of staff
C. Trained personnel
D. Proper facility planning
E. Proper maintenance
F. Proper controls (records and maintenance)
G. Fair and competitive pricing
N. Evalua lion and investigation
It is the opinion of many agencies that self-operation is best, in most cases.
It is understood, nevertheless, that there are certain activities under certain
circumstances that dictate leasing. One example is a horseback concession. It
would be very difficult for a public agency to care for horses on a year-around
basis. There are also times when an activity or facility might require a finan-
vial outlay too great fora local agency to bear. In these cases, a lease that
*Eield annually at Oglebay Park, tlheel ing, ;~. Va. Co-sponsored by tlorth Carolina ~
State University and the National Recreation and Park Association.
A-~?.
pOL.ICIES REGAROI~IG CO~~TRACTUAL AGREEMEP~TS tion agency to grant a con-
If the decision is made by the parks and recrea
advisable to adopt policies governing the °eement involving
cession, it is
conditions should be incarporated in a formal contrac a
nd the concessionaire. Some conditions worthy of
the governmental agency
consideration are:
1, The business is to render a needed public service.
Concession contracts should be open to competitive bids. s
2,.
Concessionaires should not seffici allylappro~edemploy person
3.
that the department has not o elate
The department should have complete aut}~oritY t0 rand price
4, media, sales methods,
business hours,~advertising
ranges .
'pa ment to tine department should be a flat sum of money or a
5' y P of the gross receipts, ~~+hictiever is greater.
percentag- -
ncessionaires should be required to post a cash or surety
6, Co liance.
bond to guarantee contract comp
than
/-~
7, The first concession contract should be for no more
three years.
insurance naming the governmental authority
g, .Public liability should be required of the concessionaire.
as the beneficiary ~ a concessionaire, the
roducing facilities are operated by eration•
If the revenue-p artment should maintain controls on the oP
park and recreation dep controls, a concession contract is an essen-
In order to have the necessary ned for this purpose canlbCen~es
vrritten documents_desig reements, leases,
tial. All valid, whether they are known as ag eculiar to the
sidered contracts, aragraphs
or permits. Each document shouldvrbehwrittenlinsclear,acsnc~Lvcal ordinances,
activity involved, and al reement
to retain an exace ulderstanding of the mutua a9
ations must be recognized where and v+hen they are aPPI~'
laws, rules and r g
cable .
er legal form of contraWha~ot~e intendedefpnal result is,
To select the prof ~ will be vested in
creation department must firs~anted~mand what authority eculiar to
why the privilege should be g redicated upon conditions P ht of
each party. All decisions must be p
aasic
tivit and location involved ,landhm5icale moralblorlmo htarYtions
the ac y wt~e then l e ga , p Y
existing encumbrances, ertinent to~all operations ,and certaTO gllustrate:
requirements would be P and ~~ithout reservation.
should be answered independently
r
A-i~
WOODS, AOGEFLS, D'IUSE, W~LKEF~ 8c TxOENTON
3oS FasrrsLZN F3oen, S. W. P. O. Box X20
AOANOKE, vIRGI:7IA 24004
TELEPHONE 703 9A2-4200
DIRECT DIAL NUMBER
982-4222
April 10, 1984
Mr. Donald R. Flanders
Roanoke County Administrator
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
In re: Concession Policy
Dear Mr. Flanders:
Since our letter of April 6 we have completed our research,
and are in a position to affirm the conclusions stated in the
letter. We have also reviewed concession agreements, -leases ,
and permits utilized by various localities in Virginia and in
other states, and we have reviewed a proposed form of Lease,
Policy statement, and Rules and Regulations prepared by your
staff .
The status of Virginia law with regard to granting con-
cession.rights is not clear. In the past various citizen
organizations have operated concessions to further the County's
goal of providing recreational services. For the most part,
we understand that no public hearings have been held before
entering into these arrangements. Should the concession
facilities be used as a means of raising money for the County
itself to provide, or assist in providing, recreational ser-
vices, then the arrangement closely resembles a "lease" of
County real estate that requires a public hearing. Where
the line should be drawn for requiring a public hearing is
not clear. Thus, we think that it is appropriate to take
a common sense approach in the gray areas.
Enclosed is a draft of a statement of Policy that we have
developed from the format provided by your staff. Also enclosed
is a form of Concession Agreement. There are too many changes
from the drafts we reviewed to explain here. However, we are
available to answer any questions you might have.
~~
..
Mr. Donald R. Flanders
April 10, 1984
Page Two
J
The adoption of this Policy and the use of the enclosed
Concession Agreement would render unnecessary the adoption of
separate Rules and Regulations.
Sincerely,
l~ ~~
~~~T H /emper
THK/mc
Enclosures
~q - 2 0
1~
ACTION # A-41090-6
ITEM NUMBER~~y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
SUBJECT: School Budget Deficit
COUNTY ADMINISTRATOR' S COMMENTS : ~~~~~,~,~ /~,.~ tt-c~~~o-~*~'
0
SUMMARY OF INFORMATION:
Attached is a request from the Roanoke County School Board for
an advance in the amount of $500,000, to be paid back from the
Fiscal Year 1990-91 Budget, to offset transition and operation
costs of the expanded Career Center. During this past year, the
program was changed from half-day to full day, courses were added,
and it was moved from the Occupational School to the old William
Byrd Junior High in Vinton.
The Career Center is designed to help lower the drop out rate
by providing special courses and counselling for students in danger
of leaving school before graduation. There are currently 150
students enrolled and since the program was expanded, not one
student has left school.
In order to prevent this kind of overrun in the future, the
School Superintendent has agreed to place the financial, budgetary
and payroll functions under the supervision of the County. This
move will save the Schools approximately $125,000 annually, which
will be applied this year to school employee benefits. Attached
is a Memorandum of Agreement signed by the County Administrator and
the Superintendent of Schools.
-1-
•.
FISCAL IMPACT'
1. $500,000 will be transferred to the school system out of
the County's current fund balance, to be repaid by the schools on
July 1, 1990, when the new fiscal year begins.
2. Four new County positions, with salary and benefits in the
amount of $105,000, will be included in the FY 1990-91 budget.
3. Four non-instructional positions will be deleted in the
FY 1990-91 budget for the schools, with the funding from those
positions to be used for employee benefits.
RECOMMENDATION'
We believe that this request should be approved, and that the
consolidation of finance operations will result in long-term
savings to the County. We have had positive results from the
combination of the purchasing functions, and expect to experience
similar benefits under the new arrangement.
~~-cl
z~~--
ELMER C. H DGE
COUNTY ADMINISTRATOR
ACTION
Approved (~ Motion by: Bob L. Johnson No
Denied ( ) to approve staff Eddy x
Received ( ) recommendation with McGraw
Referred understanding that Johnson
To no renovations or Nickens
cc:
additional space Robers
wil be necessary for
movement of Finance
File Department from schools
Dr. Bayes Wilson, Superintendent
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
D. Keith Cook, Director, Human Resources
Don Myers, Assistant County Administrator
VOTE
Yes
X
x
x
x
Abs
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.L~ - ~C~
April 6, 1990
MEMORANpUM OF AGREEMENT
This Memozandum of Agreement, entered into this
~= °~ day
of April 19gp by and between Elmer C. Hodge, Jr., county
administrator, and Bayes F. Wi. l.sori, superi rat.endent. of schools, is
as foI ]-ows
I. Certain school operations will be transferred to the
supervisioc~ of county staff:
A• Budget - will be responsi.bl,e far assisting the
school superintendent with preparing and
monitoring the school. budget, and providing the
necessary month ].y reports to t~1e school. board and
staff.
$. Accounting - wi,l.l. be responsible for accounts
payable, billing, and woxkj.ng wif.h procurement on
purchasing issues, as we 1, 1. as fox providing the
necessary monthly and annual. ti.nancial, reporting.
C. Payroll. - will. process the necessary paperwork fox
issuing paychecks to school. employees.
D. Health insurance - wi.l.l. admi.ni.ster the schoo,ts
health insurance program.
This transfer of staff inc7.udes one CQA and three ot'hex
staff people without loss of pay, benefits, and
seniority.
AFR- ~-94~ FR I 1 4 1 4
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_2- _~ (EJ
II. In return, the schools wilt. keep the funding which was
previously used for these functions and shall apply it
during Fiscal. Yeaz 1990-91 as fol.l.ows:
5.2$ salary increase for all. personr~et and
remainder for employee benefits.
III. The effective date of. this agzeement shall. be July 1,
1990_
~; !
Elmer C. Hodge, 'Jr.
County Administrator
superintendent of schoo1.s
Attachment Two
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement, entered into this day of April, 1990, by
and between Elmer C. Hodge, Jr., County Administrator, and Bayes S. Wilson,
Superintendent of Schools, is as follows:
I. Certain school operations will be transferred to the supervision of County
Staff:
A. Budget -will be responsible for preparing and monitoring, with the School
Superintendent, the school budget, and providing the necessary monthly reports to the
School Board and staff.
B. Accounting -will be responsible for accounts payable, billing, and working
with Procurement on purchasing issues, as well as for providing the necessary monthly
and annual financing reporting.
C. Payroll -will process the necessary paperwork for issuing paychecks to
school employees.
D. Health Insurance -will administer the schools health insurance program.
This transfer of staff includes one CPA and three other staff people.
-1-
I1. In return, the Schools will keep the funding which was previously used for
these functions, and shall apply it during Fiscal Year 1990-91 as follows:
A. 5.2% salary increase for all personnel.
B. Contributions to health insurance.
III. The effective date of this agreement shall be July 1, 1990.
ELMER C. HODGE, JR.
COUNTY ADMINISTRATOR
BAYES S. WILSON
SUPERINTENDENT OF SCHOOLS
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OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 241 53
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN SPECIAL SESSION AT 7 P.M. IN THE BOARD ROOM OF THE
SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
Present: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford Frank E. Thomas
Absent: Barbara B. Chewning
On motion of Mrs. Pafford and duly seconded, the school
board approved a request to the Board of Supervisors that
$5UO,000 from the 1990-91 local funds for education be
appropriated to the school operating fund for fiscal year 1989-
9U .
TESTS:
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2
OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
X526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 241 53
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN SPECIAL SESSION AT 7 P.M. IN THE BOARD ROOM OF THE
SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
Present: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Frank E. Thomas
Absent: Barbara B. Chewning
On motion of Mrs. Pafford and duly seconded, the school
board approved a request to the Board of Supervisors that
$500,000 from the 1990-91 local funds for education be
appropriated to the school operating fund for fiscal year 1989-
90.
TESTE:
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2
OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 24153
FROM THE MINUTES OF SSIONO AT 7 P.M OLIN OTHE OARD ROOM OFUTHE
MEETING IN SPECIAL S
SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGII~TIA.
Present: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Frank E. Thomas
Absent: Barbara B. Chewning
On motion of Mrs. Pafford and duly seconded, the school
board approved a request to the Board of Supervisors that
$500,000 from the 1990-91 local funds for education be
appropriated to the school operating fund for fiscal year 1989-
90.
TESTE:
;~
~~ ~ Clerk
ACTION #
ITEM NUMBER ~ _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Ordinance Authorizing Highfields Sanitary Sewer
Project
COUNTY ADMINISTRATOR' S COMMENTS : ;~-.,,,.z,,.,-,~,.,.s~ ~~.y-c~-v-+.-~
BACKGROUND•
The residents that live along Highfields and Lakedale Road
petitioned Roanoke County to supply public sanitary sewer service
under provisions of the County Code relative to Petition for Public
Works Improvements. On February 28, 1989, the Board of Supervisors
authorized staff to initiate the project and complete an
engineering study to establish the cost of a sanitary sewer project
to serve this area. The engineering study was completed and
agreements sent to the property owners in July 1989.
SUNIlKARY OF INFORMATION:
The County has received executed agreements from 13 residents
along with the required $50 payment. A sample of the agreement is
attached for your information. The project cost is estimated to
be $67,600 which is $5,200 per lot.
If this project is approved by the Board, the project for a
water system upgrade in the Highfields area will be constructed
concurrently to minimize cost and inconvenience of the projects.
ALTERNATIVES AND IMPACTS:
The cost of the sewer projects will be paid .for by the
participating residents. The residents can elect to finance $4,700
of the cost with the County for a period of six years and at an
interest rate of 8$.
C`
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It is recommended that the Board of Supervisors give final
approval for the Highfields Sanitary Sewer Project and approve
first reading of the attached ordinance authorizing the project.
It is further recommended that the Board establish a special
sewer service area as delineated on the attached map along with the
special sewer connection fee for this area of $5,200.
SUBMITTED BY:
Cliffor r ig, P. .
Utility Di ector
APPROVED:
r (Y{J ~
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Elmer C. Hodge
County Administrator
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by:
ACTION
VOTE
No Yes Abs
Eddy
Johnson
McGraw
Nickens
Robers
~I
.Q
NORTH
SEWER PROJECT HIGHFIELDS
COMMUNITY SERVICES LAKELAND ROAD AREA
AND DEVELOPMENT
~~~
This contract made and entered into this day of
1990, by and between ^F1^ (hereinafter
referred to as "Landowner") and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, (hereinafter referred to as "County") and ELMER
C. HODGE, County Administrator of Roanoke County.
W I T N E S S E T H
Ordinance 112288-6 adopted by the Board of Supervisors on
November 22, 1988, pursuant to the authority found in Article 2,
Chapter 7 of Title 15.1 of the Code of Virginia, 1950, as amended,
authorizes the County to impose taxes or assessments upon
benefiting property owners for certain local public works
improvements. This ordinance provides that the County may order
the construction of these improvements upon the adoption of an
ordinance authorizing an agreement with abutting and benefiting
property owners agreeing to share in the equitable distribution of
the construction costs for these improvements. If authorized by
an appropriate ordinance, the County may enter into an agreement
with the Landowner to administer, construct, and finance a public
works improvements project.
By the execution of this agreement, the Landowner hereby
petitions the County to adopt an ordinance authorizing and
approving the construction of a new sanitary sewer system to serve
a special sewer service area which includes the properties along
Highfields Road and Lakedale Road in the Highfields subdivisions.
It is estimated that this project will cost Eighty Three Thousand
Two Hundred Dollars ($83,200).
~-I
Pursuant to this ordinance and to this agreement, the
Landowner has requested the County to initiate final design and
construction of this project in exchange for the Landowner's
agreement to pay a proportionate share of the cost of the
construction of this project.
NOW, THEREFORE in consideration of the County constructing a
new public sewer system to serve the Landowner's property, and
other good and valuable consideration, the receipt of which is
hereby acknowledged, the Landowner, as evidenced by the following
terms and conditions of this agreement, agrees as follows:
1. The Landowner is the owner of that certain tract or
parcel of real estate identified as ^F2^.
2. The Landowner agrees to pay to Roanoke County the special
sewer connection fee for sewer service as follows: The special
sewer connection fee shall not exceed Five Thousand Two Hundred
Dollars ($5,200). This fee includes the sewer availability fee of
Five Hundred Dollars ($500) which will be credited against the cost
of the project. The Landowner agrees to pay Fifty Dollars ($50)
of this fee upon execution of this agreement by Landowner, and an
additional Four Hundred Fifty Dollars ($450) of this fee to the
County within ninety (90) days of the adoption of the ordinance by
the County authorizing this project. The Landowner agrees to pay
the balance of this fee or Forty-seven Hundred Dollars ($4,700)
either within ninety (90) days of adoption of the ordinance
authorizing this project, or the Landowner may pay the County the
balance of this fee in seventy-two (72) equal monthly installments.
F- ~
The interest rate on these installments shall be eight percent (8~)
per annum on the unpaid balance.
3. The Landowner agrees to execute a promissory note or such
other instruments as the County may require to secure this
installment debt.
4. The Landowner agrees to execute such lien document or
instrument as may be required by the County; said lien instrument
or document to be recorded in the judgment docket records of the
Clerk of the Circuit Court of Roanoke County. This lien instrument
or document shall secure the repayment of the promissory note by
the Landowner to the County and shall be a lien against the
property of the Landowner. The Landowner also agrees to pay the
County any Clerk's fees or recordation costs which may be required
to record any lien instruments or documents in the Office of the
Clerk of the Circuit Court.
5. If the Landowner fails to execute this agreement or
promissory note or lien document or instrument or any other
document or instrument which the County may require within the
period of time specified herein, and then subsequently applies for
sewer service within the special sewer service area within six (6)
years after completion of this project, the total sewer connection
fee shall be the amount of the special fee identified in
paragraph 2 above, as well as the off-site sewer facility fee
(which is currently established by ordinance as Five Hundred
Dollars [$500]) plus the basic connection fee, which is currently
'~
established by ordinance as the actual cost to install the sewer
lateral. This total amount shall be due and payable prior to
connection to the sewer system and no installment payment financing
by the County will be provided.
6. The sewer connection fee shall include an individual
service lateral from the main sewer line located within a public
easement adjacent to the property to the edge of that easement, and
the installation of a cleanout. A private sewer service line from
the cleanout to a structure on the private property is the
responsibility of the Landowner as well as any required plumbing
permits.
7. This agreement is subject to approval and acceptance by
the Board of Supervisors of Roanoke County, Virginia, as evidenced
by the adoption of an ordinance authorizing same. The Landowner
may not revoke his commitments and promises contained in this
agreement; however, if the Board has not adopted an ordinance
authorizing and approving this project by November 30, 1989, then
this agreement shall be null and void and any paid sewer connection
fee will be returned to Landowner.
8. Upon approval and acceptance of this agreement by the
County, the County shall proceed to construct a public sewer
service system to serve the petitioned portion of the real estate
along Highfields Road and Lakedale Road in the Highfields
subdivision as provided therein. If the estimated cost of the
construction of this project is less than Eighty Three Thousand Two
Hundred Dollars ($83,200), then the County shall proportionally
reduce the amount of the special sewer connection fee as set out
~_ i
in paragraph 2 above in a proportionate manner based upon the
number of participating Landowners. The County shall pay any costs
and expenses of construction which exceed the estimated amount.
9. This agreement shall be construed according to the laws
of the Commonwealth of Virginia. Any legal action enforcing the
terms and provisions of this agreement or the obligations arising
hereunder shall be brought in the Circuit Court of Roanoke County,
Virginia.
10. Elmer C. Hodge, County Administrator of Roanoke County,
Virginia, joins in the execution of this agreement to signify the
acceptance by said Board of Supervisors of this agreement pursuant
to Ordinance No.
adopted by the Board of Supervisors
of Roanoke County, Virginia.
WITNESS the following signatures and seals:
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
Elmer C. Hodge
County Administrator
^F3^
^F4^
Roanoke, VA 24018
^F5^
^F4^
Roanoke, VA 24018
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, APRIL 10, 1990
ORDINANCE AUTHORIZING THE CONSTRUCTION OF A PUBLIC
SANITARY SEWER SYSTEM TO SERVE A SPECIAL SANITARY SEWER
SERVICE AREA INCLUDING REAL ESTATE ALONG HIGHFIELDS AND
LAKEDALE ROAD, THE COSTS THEREOF TO BE IMPOSED UPON
CERTAIN ABUTTING PROPERTY OWNERS BY AGREEMENT, PROVIDING
FUNDS THEREFOR, AND DIRECTING THAT AN ABSTRACT OF THIS
ORDINANCE BE RECORDED SHOWING THE AMOUNT THAT WILL BE
ASSESSED AGAINST EACH SUCH LANDOWNER
WHEREAS, it is the judgment of the Board of Supervisors of
Roanoke County, Virginia, that a new public sanitary sewer system
should be constructed as hereinafter provided, and that the cost
thereof be assessed by contract to certain landowners, as provided
by law; and
WHEREAS, Ordinance No. 112288-6 adopted by the Board of
Supervisors of Roanoke County, Virginia, pursuant to authority
found in Article 2, Chapter 7 of Title 15.1 of the 1950 Code of
Virginia, as amended, authorizes the County to impose certain costs
upon benefiting property owners for certain local public works
improvements; and
WHEREAS, certain abutting and benefiting property owners have
agreed to share in the equitable allocation and apportionment of
the construction costs for said improvements; and
WHEREAS, the first reading of this ordinance was held on April
10, 1990; and the second reading of this ordinance was held on
April 24, 1990.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the construction of a new public sanitary sewer
system to serve a special sanitary sewer service area in the County
F- ~
of Roanoke which includes certain properties along Highfields and
Lakedale Road is hereby authorized. This special sanitary sewer
service area is designated on a certain map which is attached
hereto and incorporated herein by reference.
2. That the estimated cost of this sanitary sewer project
is $67,600. In consideration of the execution and performance of
those contracts entered into between the abutting and benefiting
landowners and Roanoke County, the County shall administer,
construct, and finance this public sanitary sewer project. The
property owners agree to pay a proportionate share of the cost of
the construction of this project. Each abutting and benefiting
property owner, in accordance with the terms and provisions of said
contract, agrees to pay to the County the special sanitary sewer
connection fee of $5,200. This $5,200 fee includes the off-site
sewer facilities fee which will be credited against the cost of the
project .
The special sanitary sewer connection fee shall include the
individual service lateral from the main sewer line located within
a public easement adjacent to the property to the edge of that
easement, and the installation of a sewer lateral cleanout. A
private sewer service line from the cleanout to a structure on the
private property is the responsibility of the property owner, as
well as any required plumbing permits.
3. That each property owner has paid the sum of Fifty
Dollars ($50) of the connection fee upon the execution of the
contract with the County. An additional payment on the balance in
a sum of Four Hundred Fifty Dollars ($450) shall be paid on or
(-'
before May 1, 1990. The landowner further agrees to pay the
balance of the special sanitary sewer connection fee ($4,700)
either by July 1, 1990, or in seventy-two (72) equal monthly
installments beginning July 1, 1990, unless otherwise specifically
approved by the County. The interest rate of these installments
shall be eight percent (8~) of the unpaid balance.
4. That the property owner shall execute a promissory note
and a lien document or instrument which shall be recorded among the
records of the Clerk of the Circuit Court of Roanoke County,
Virginia. This lien instrument or document shall secure the
repayment of the promissory note by the property owner to the
County and shall be a lien against the property and shall be
satisfied upon any conveyance of the property. The property owner
further agrees to pay the County any Clerk's fees for recordation
costs which may be required to record said lien instrument or
document in the office of the Clerk of the Circuit Court.
5. That any property owner within the special sanitary sewer
service area applying for public sewer service after July 1, 1990,
and within six years (6) after the completion of construction of
this project, shall pay a total sanitary sewer connection fee which
shall include: a special sanitary sewer connection fee of Five
Thousand Two Hundred Dollars ($5,200), the off-site sewer facility
fee in effect at the time of application, and the basic connection
fee in effect at the time of application. This total sanitary
sewer connection fee shall be due and payable prior to the
connection to the public sewer system and no installment payment
financing by the County shall be available under the provisions of
F, i
this ordinance.
6. That the County Administrator is authorized to execute,
ratify, and confirm on behalf of the County those contracts offered
by the property owners and to execute such other documents and take
such further actions as may be required to accomplish the purposes
of this ordinance, all upon approval as to form by the County
Attorney.
7. That this ordinance shall take effect immediately.
ACTION NO.
ITEM NO. ~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: ORDINANCE AUTHORIZING THE ACCEPTANCE AND ACQUISITION
OF SURPLUS REAL ESTATE FROM THE ROANOKE COUNTY
SCHOOL BOARD, AND FURTHER, AUTHORIZING THE CON-
VEYANCE OF SAME TO THE COMMONWEALTH OF VIRGINIA
COUNTY ADMINISTRATOR' S COMMENTS : ~~~,~~;~ 4 ~.,,,,~.~-~~
BACKGROUND'
The Virginia Department of
of acquiring the rights-of-way
221. This road passes in front
This matter originally appeared
27, 1990, meeting involing only
Transportation is in the process
needed for the widening of Route
of Cave Spring Junior High School.
on the Board's agenda for the March
Parcel A as set out below.
Since that time the conveyance of property (Parcel B -
approximately 3.350 acres) adjoining Cave Spring Junior High School
from Pauline M. Eaton to the County School Board of Roanoke County
has been accomplished. On March 22, 1990, a portion of the Eaton
property was declared surplus by the County School Board of Roanoke
County for the widening of Route 221 by the Virginia Department of
Transportation (Project 0221-080-107, RW201).
SUMMARY OF INFORMATION:
The rights-of-way needed include the following real estate:
Parcel A 19,635 square feet of land and is identified as
Parcels 044 and 074 as shown on Sheets 10, 11 and lOD of the
plans for Route 221, State Highway Project 0221-080-107,
RW201. The offer to cover this transaction and all related
damages is $73,632, which the County Assessor has agreed is
the fair market value.
Parcel B Approximately 0.056 acres plus approximately 0.05
acre for permanent right and eastment for construction and
maintenance of drainage structures and approximately 0.46 acre
for a temporary easement as shown on Sheets 11 and 12 of the
plans for Route 221, State Highway Project 0221-080-107,
RW201. The offer to cover this transaction and all related
damages is $63,220, which the County Assessor has agreed is
the fair market value.
F~
This ordinance authorizes the acceptance of this real estate
from the School Board and the conveyance of this property to the
Commonwealth of Virginia for the widening of State Route 221 in
front of Cave Spring Junior High School. The first reading of the
proposed ordinance involving Parcel A was held on March 27, 1990.
Staff suggests amending that ordinance to include the additional
parcel (Parcel B, the former Eaton property) and to hold the first
reading on the amended ordinance on April 10, 1990; the second
reading to be held on April 24, 1990.
ALTERNATIVES AND IMPACTS:
The Virginia Department of Transportation has offered $73,632
for the acquisition of Parcel A and improvements and $63,220 for
the acquisition of Parcel B and improvements.
STAFF RECOMMENDATION:
Staff recommends the acceptance of these offers, the con-
veyance of this property to the Virginia Department of Transporta-
tion, and crediting $136,852 to the School Capital Outlay Fund.
Staff recommends that the first reading of this ordinance be
held on April 10, 1990, and that the second reading of this
ordinance be held on April 24, 1990, and that the County Adminis-
trator be authorized to execute the necessary documents to
consummate this transaction.
Respectfully submitted,
~~tt'n~n
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Eddy
Johnson
McGraw
Nickens
Robers
Vote
No Yes Abs
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 1990
ORDINANCE AUTHORIZING THE ACCEPTANCE AND
ACQUISITION OF SURPLUS REAL ESTATE FROM THE
ROANOKE COUNTY SCHOOL BOARD, AND FURTHER,
AUTHORIZING THE CONVEYANCE OF SAME TO THE
COMMONWEALTH OF VIRGINIA
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
the amended ordinance was held on April 10, 1990; and a second
reading was held on April 24, 1990.
2. That the County School Board of Roanoke County on March
8, 1990, adopted a resolution declaring Parcel A (Parcels 044 and
074 of the Cave Spring Junior High School site) to be surplus
property pursuant to Section 22.1-129 of the Code of Virginia
(1950), as amended.
3. That the County School Board of Roanoke County on March
22, 1990, adopted a resolution declaring Parcel B (a portion of the
former Eaton Property) to be surplus property pursuant to Section
22.1-129 of the Code of Virginia (1950), as amended.
4. That the acceptance and acquisition of certain real
estate located along Route 221 in front of the Cave Spring Junior
High School Site and identified as Parcel A (Parcels 044 and 074
as shown on Sheets 10, 11 and lOD of the plans for Route 221, State
Highway Project 0221-080-107, RW201) and Parcel B (a portion of the
former Eaton Property as shown on Sheets 11 and 12 of the plans for
~a
Route 221, State Highway Project 0221-080-107, RW201) from the
Roanoke County School Board is hereby authorized.
5. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject real estate is being made
available to the Commonwealth of Virginia for other public uses,
namely, the widening of State Route 221.
6. That the offer of the Virginia Department of
Transportation in the amount of $73,632 for the acquisition of
Parcel A and improvements and $63,220 for the acquisition of Parcel
B and improvements is hereby accepted and shall be credited to the
School Capital Outlay Fund, and the conveyance of the real estate
described above to the Virginia Department of Transportation for
other public uses is hereby authorized and approved.
7. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary
to accomplish these transactions, all of which shall be on form
approved by the County Attorney.
r
ACTION NUMBER
ITEM NUMBER ~ ~ - ~'R"`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Community Corrections Resources Board
One-year term of Edmund J. Kielty, Alternate. His term expired
August 13, 1988.
One-year term of Bernard Hairston expired August 13, 1989.
2. Lea ue of Older Americans
One-year term of Webb Johnson expired 3/31/90.
3. Landfill Citizens Advisor Committee
Carl L. Wright, representative from the Cave Spring Magisterial
District has resigned and another representative should be
appointed.
4. Transportation and Safety Commission
Four-year term of Lt. Delton R. Jessup, Sate Police
Representative expired 4/1/90.
SUBMITTED BY:
Mary Allen
Clerk to the Board
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
ACTION
~. ~_s
APPROVED BY:
~. ~ f~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy
Johnson
McGraw
Nickens
Robers
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 11, 1990
RESOLUTION 41090-8 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for April 11, 1990 designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each
item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Approval of Minutes - September 12, 1989, September
26, 1989, October 10, 1989.
2. Approval of Minutes - March 13, 1990, March 20,
1990.
3. Approval of Raffle Permit - Cave Spring American
Little League.
4. Confirmation of Committee Appointment to the
Transportation and Safety Commission.
5. Approval of Baffler Permit - Cave Spring High
School Knights Booster Club.
5. Approval of Raffle Permit - North Cross School.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
Items 2 through 5 approved on motion of Supervisor Johnson,
and carried by the following recorded vote:
w
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
Item 1 approved on motion of Supervisor Johnson, and carried
by the following recorded vote:
AYES: Supervisors McGraw, Johnson, Nickens, Robers
NAYS: None
ABSTAIN: Supervisor Eddy
A COPY TESTE:
J~
Mary H~111en, Clerk
Roanoke County Board of Supervisors
4/12/90
CC; File
. ~~
_ September 12, 1989 1 ' '
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Bran-bleton Avenue, SW
Roanoke, Virginia 24018
September 12, 1990
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
first regularly scheduled meeting of the month of September,
1989.
IN RE: CALL TO ORDER
Chairman Garrett called the meeting to order at 3:05
p.m. The roll call was taken.
MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnson, Steven
A. McGraw, Harry C. Nickens
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County
Administrator for Human Services; John R.
September 12, 1989 ' ' 3
Bob Archer has contributed to the
economic well-being of the entire Roanoke Valley, serving as the
chairman of the Governor's Small Business Advisory Board, a
member of the Board of Directors of Virginia Organized Industries
for a Clean Environment, a member of the Board of Directors of
the Roanoke Valley Convention and Visitors Bureau, and a member
of the Trade Center Task Force; and
WHEREAS, Bob Archer has been supportive of various
events in Roanoke County, including the Sesquicentennial
Celebration and the All America City Celebration; and
WHEREAS, Bob Archer has been active in his own
industry, serving as a member of the Boards of Directors of the
Virginia Wine Distribution Association and the Virginia Beer
Wholesale Association.
NOW, THEREFORE, BB IT RESOLVED that the Roanoke
County Board of Supervisors does hereby extend its appreciation
to BOB ARCHER for his continued support of all aspects of
community life in the Roanoke Valley.
On motion of Supervisor Garrett, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
?. Recognition of contributors to the All America
City Celebration.
R-91289-2
_ September 12, 1989 * 1 5
1
Corporat on, is an outstanding example of corporate citizenship.
NOW, THEREFOR, BE IT RB•SOLVSD that the Roanoke
County Board of Supervisors, on behalf of itself, the County
Staff and the Citizens of the County, does hereby extend its
appreciation and gratitude to the management and staff of
Tanglewood Mall for the assistance and contributions they have
given to Roanoke county; and
FURTHER, the Roanoke County Board of Supervisors
wishes to recognize the specific contribution of Tanglewood Mall
in the success of the All America City Celebration held August 25
- 27, 1989.
On motion of Supervisor Johnson, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN R: NEW BIISINESS
1. Report on operations for the year ended June 30.
1989.
A-91289-3
Finance Director Diane Hyatt presented the staff
report, advising that Peat, Marwick, Main and Company is in the
process of conducting the final phase of their audit procedures.
The preliminary results show that the County generated additional ,
funds of approximately $2,026,000 because of revenues collected
in excess of the amount budgeted. Ms. Hyatt reported that when
September 12, 1989 ' ' 7
a prey ous work sessions, the board members requested an action
plan to establish specific recommendations to improve economic
development opportunities in Roanoke County. Staff now
recommends that the Board take specific action including amending
the Comprehensive Plan to include five sites of approximately 650
acres in the Principal Industrial Category; rezone seven sites of
approximately 560 acres to Industrial District M-1, request the
allocation of VDOT Secondary Road funds in the Six Year Plan to
provide improved access to new sites; and to include water and
sewer extensions in the Capital Improvement Plan for these sites.
Mr. Gubala asked that the Board approve a resolution
initiating the rezoning and plan amendment process with the
Planning Commission, which will then be brought back to the
Board. Staff would also like continue with public-private
partnerships to develop industrial sites.
Supervisor Robers recommended that a special meeting be
held with the Economic Development Advisory group to receive
their comments.
Supervisor Johnson noted that some of the sites are
inaccessible and directed staff to study the possibility of the
costs involved, including additional staff, if the County went
forward with "frontending" the access roads and water and sewer.
Supervisor Johnson moved to approve the staff
recommendation. The motion was seconded by Supervisor Nickens,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
September 12, 1989 ' '
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
3. ~tecommendations for Stormwater Management Procram.
A-91289-5
Mr. Hodge reported that at the August 22nd meeting,
Supervisor Johnson requested staff to prepare a report addressing
stormwater management and ways the County can supplement or
expand the current program. Staff recommended that the current
drainage maintenance program be continued, that the proposed
drainage ordinance be adopted in October, and that a proposal be
brought to the Town of Vinton and Cities of Salem and Roanoke to
develop a regional stormwater management program which will be
the basis for a bond issue. Mr. Hodge advised that drainage
problems must be addressed on a regional basis.
In response to a question from Supervisor Johnson, Mr.
Hodge replied that the staff will contact the other localities to
discuss the possibility of a regional stormwater management
program and will bring back to the board a report including cost
figures on an engineering study within the next 30 days.
Supervisor Johnson moved to approve the staff
recommendation. The motion was seconded by Supervisor McGraw,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
K _ 4. Authorization to provide employee dental
September 12, 1989 ~ 2 '
A-91289-7
General Services Director Gardner Smith reported that
this grant will expand the existing recycling program in west
County.
Supervisor McGraw moved to accept the grant. The
motion was seconded by Supervisor Nickens, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
6. Authorization to increase annual leave for county
employees with over 20 years service.
A-91289-8
Mr. Cook advised that when the Employee Handbook was
approved in January 1989, the section on Annual Leave was not
amended although several revisions were suggested by employees
and the Employee Advisory Committee. A survey has been completed
indicting that most localities provide additional annual leave
benefits after twenty or more years of service. Staff is
recommending an increase from eighteen to twenty-one days of
annual leave for employees with twenty or more years of service.
Supervisor Johnson asked about the additional liability
to the County. Finance Director Diane Hyatt advised there is a
cap on accumulation of annual leave so there should be no
additional funds required.
Supervisor Nickens moved to approve the staff
~~ recommendation. The motion was seconded by Supervisor McGraw,
September 12, 1989 ~ 2 2
mac n un s o urchase a hea s ad truck.
A-91289-10
Fire and Rescue Chief Tommy Fuqua reported that the
Hollins Fire and Rescue Department is proposing that Roanoke
County provide a $50,000 grant that would be used toward the
purchase of a $200,000 heavy-squad truck. The organization has
received funding commitments from several businesses and will
raise the additional funds through community and business
solicitations. Chief Fuqua advised that the Hollins Fire
Department will pay one-half of the total cost upon delivery of
the vehicle and will pay the balance over the following five
years. Captain Wirt has also requested that Roanoke County
provide $25,000 now and $5,000 per year over the following five
years.
Supervisor McGraw suggested that purchases such as this
could be coordinated among the surrounding jurisdictions so that
there are no duplication of expenses for the same equipment.
Chief Fuqua also updated the Board on plans for the new
Bonsack Fire Station.
Supervisor McGraw moved to approve the matching funds
grant. The motion was seconded by Supervisor Johnson, and
carried by the following recorded vote:
a"~'ES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE: REQUESTS FOR P[TBLIC HEARINGS AND FIRST READING OF
September 12, 1989
IN R$: FIRST READING OF ORDINANCES
~ 9~dinance recruesting vacation of a portion of a
~looe easement. varvina in width from 30 to 50 feet. Fairway
Forest Estates, Windsor Hills Magisterial District.
Director of Development and Inspections Arnold Covey
presented the staff report. There was no discussion and no one
was present to speak.
Supervisor Garrett moved to approve first reading of
the ordinance. The motion was seconded by Supervisor McGraw, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
2. Ordinance reauestina vacation of a 10 foot
waterline easement Od en Professional Park Cave S rin
Magisterial District.
Mr. Covey presented the staff report. There was no
discussion and no one was present to speak.
Supervisor Robers moved to approve first reading of the
ordinance. The motion was seconded by Supervisor Johnson, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSTAIN: Supervisor McGraw
3. Ordinance reguestina vacation of a 12 foot public
utility easement. Castle Rock West Subdivision Windsor Hills
September 12, 1989 ~ 2 7
decal must now provide evidence that the decal has been purchased
which in turn provides proof that personal property tax has been
paid.
Supervisor Nickens moved to approve first reading of
the ordinance. The motion was seconded by Supervisor McGraw, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
6• Ordinance amendin and reado tin Cha ter 12
Virginia.
Mr. Mahoney advised that this ordinance will
incorporate into the Roanoke County Code amendments that were
passed in
the 1989 General Assembly session. There was no discussion and
no one was present to speak to the ordinance.
Supervisor Johnson moved to approve first reading of
the ordinance. The motion was seconded by Supervisor Robers, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
?. Ordinance amendin Sections 4-90 4-97 4-100 and
4-102, and repealing Section 4 101 of Article V, Bingo Games and
Raffles of Chanter 4 Amusements
September 12, 1989
129
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
AN ORDINANCE 91289-11 AUTHORIZING THE ISSIIANCE OF
$1,115,000 GENERAL OBLIGATION SCHOOL HONDS, SERIES
1989,OF THE COUNTY OF ROANORE, VIRGINIA
TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL ADTHORITY,
AND SETTING FORTH THE FOR1K AND DETAILS THEREOF
The Board of Supervisors of the County of Roanoke,
Virginia ("County") has determined that it is necessary and
expedient to borrow $1,115,000 and to issue its general
obligation bonds therefor ("Bonds") to finance certain capital
projects for school purposes.
The County has held a public hearing on the issuance of
the Bonds in accordance with the requirements of Section 15.1-
171.1 of the Code of Virginia of 1950, as amended ("Virginia
Code") .
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Board
of Supervisors hereby determines that it is advisable to contract
a debt and. to issue and sell the Bonds in the amount of
$1,115,000 for the purpose of financing certain capital projects
for school purposes. The issuance and sale of the Bonds upon
terms established pursuant to this Ordinance is authorized.
2. Sale of Bonds. It is determined to be in the best
interest of the County and the Commonwealth of Virginia to accept
the offer of the Virginia Public School Authority ("VPSA") to
purchase the Bonds at par, upon the terms established pursuant to
this Ordinance. The appropriate officers of the County are
hereby authorized and directed to enter into a bond sale
agreement with the VPSA providing for the sale of the Bonds to
the VPSA ("Bond Sale Agreement").
3. Details of the Bonds. The Bonds shall be issuable in
fully registered form in denominations of $5,000 and whole
multiples thereof; shall be dated the date of issuance and
delivery of the Bonds; shall be designated "County of Roanoke
General Obligation School Bonds, Series 1989", and shall bear
interest payable semi-annually on June 15 and December 15,
September 12, 1989 ' 2
Chairman and the Clerk are both by facsimile, the Bonds shall not
be valid until signed at the foot thereof by the manual signature
of the Bond Registrar.
8. Pledge of Full Faith and Credit. The full faith and
credit of the County are hereby irrevocably pledged for the
payment of principal of, premium, if any, and interest on the
Bonds as the same become due and payable. There shall be levied
and collected annually on all locally taxable property in the
County an ad valorem tax sufficient to pay such principle,
premium, if any, and interest as the same respectively become due
and payable unless other funds are lawfully available and
appropriated for the timely payment thereof.
9. School Board Approval. The Clerk of the Board of
Supervisors is hereby authorized and directed to cause a
certified copy of this Ordinance to be presented to the School
Board of the County. The Bonds hereby authorized shall not be
issued by the Board of Supervisors until the School Board of the
County shall have adopted an appropriate resolution consenting to
the issuance of the Bonds.
10. Non-Arbitrage Certificate and Tax Covenants. The
appropriate officers and agents of the County are hereby
authorized and directed to execute a Non-Arbitrage Certificate
and Tax Covenants setting forth the expected use and investment
of the proceeds of the Bonds and containing such covenants as may
be necessary in order to show compliance with the provisions of
Section 148 of the Internal Revenue~Code of 1986, as amended, and
applicable regulations relating to arbitrage bonds." The Board
of Supervisors of the County covenants on behalf of the County
that the proceeds from the issuance and sale of the Bonds will be
invested and expended as set forth in such Non-Arbitrage
Certificate and Tax Covenants and that the County shall comply
with the other covenants and representations contained therein.
11. Proceeds Agreement. The appropriate officers of the
County are hereby authorized and directed to execute and deliver
a Proceeds Agreement with respect to the deposit and investment
of proceeds of the Bonds among the County, the other participants
in the VPSA bond sale, the VPSA, Public Financial Management,
Inc., as investment manager and Central Fidelity Bank, as
depository.
12. Filing of Ordinance and Publication of Notice. The
appropriate officers or agents of the County are hereby
authorized and directed to cause a certified copy of this
Ordinance to be filed with the Circuit Court of the County and
within ten days thereafter to cause to be published once in a
newspaper having general circulation in the County a notice
setting forth (1) in brief and general terms the purposes for
September 12, 1989 13 3 `-
1. That pursuant to the provisions of Section 16.01
of the Charter of Roanoke County, the subject property has been
declared to be surplus and is being made available for other
public uses, i.e. economic development; and
2. That pursuant to the provisions of Section 18.04
of the Charter of Roanoke County, a first reading was held on
August 22, 1989; and a second reading was held on September 12,
1989, concerning the sale and disposition of .47 acre, more or
less, in the Southwest Industrial Park; and
3. That offers having been received for said
property, the offer of Timothy J. Thielecke to purchase .47 acre,
more or less, for $11,750 is hereby accepted and all other offers
are rejected; and
4. That all proceeds from the sale of this real
estate are to be allocated to the capital reserves of the County;
and
5. That the County Administrator is authorized to
execute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said
property, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Nickens, seconded by
Supervisor Johnson, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
2. Ordinance authorizing sale of 5.039 + acres in
September 12, 1989 ~ 3 5
4. That all proceeds from the sale of this real
estate are to be allocated to the capital reserves of the County.
The expenditure of a portion of these proceeds for road and
utility improvements to Southwest Industrial Park is hereby
authorized; and
5. That the County Administrator is authorized to
execute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said
property, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Johnson, seconded by
Supervisor McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
3. Adoption of Ordinance amending Article III Sewer
Use Standards. of Chanter 16, of the Roanoke County Code.
Utility Director Clifford Craig advised that the 1972
Sewage Treatment Agreement between Roanoke City and Roanoke
County requires the County to adopt the same ordinances and
regulations that conform to those adopted by the City of Roanoke.
Supervisor Nickens moved to adopt the prepared
ordinance. The motion was seconded by Supervisor McGraw, and.
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
i NAYS: None
ORDINANCE 91289-14 AMENDING AND
September 12, 1989
13 7 .~
1. That Article III. Chapter 16 of the Roanoke
County Code of 1971 (Chapter 18 of the Roanoke County Code of
1985) be, and hereby is, amended and reenacted to read and
provide as follows:
Chapter 16.
Article III. Sewer Use Standards
Sec. 16-44. Definitions.
For the purpose of this article, the words and phrases
set out in this section shall have the following meanings:
Discharge - Any introduction of substances into the
sanitary sewer.
Industrial user - Any gAUe-r*±~-e~'~cl user of publicly
owned treatment works identified in the Standard Industrial
Classification Manual, ~9~-~ 1987, Office of Management and
Budget, as amended and supplemented, under divisions A, B, D, E,
and I, includinct governmental facilities that discharge
wastewater to the plant.
Interference - A discharge which alone or in
conjunction with a discharge or discharges from other sources,
(1) inhibits or disrupts the plant, its treatment processes or
operations, or its sludge processes. use or disposal; or (2),
causes a violation of the plant's VPDES permit.
National categorical pretreatment standard or
pretreatment standard means any regulations containing pollutant
discharge limits promulgated by the EPA in accordance with
Sections 307(b) and (c) of the Act (33 U.S.C. ~3~ 1317) and 40
C.F.R. Subchapter N (Parts 401-471) as amended, which applies to
a specific category of industrial users.
~*
Pass through - A discharge which exits the plant into
water of the United States in quantities which may cause a
violation of the plant's VPDES permit
Sec. 16-45. General Requirements.
(a) All discharges into public sewers shall conform
to requirements of this article; however, the federal categorical
September 12, 1989 '~
appropriate pollutants property grab sampling shall be
performed. Such sampling shall be repeated on as many days as
necessary to insure representative quantities for the entire
reporting period. Industrial plants with wide fluctuations in
quantities of wastes shall provide an automatic sampler paced
automatically by the flow-measuring device.
Sec. 16-57. Discharge permits for industrial waste.
(a) The County may, in its sole discretion, grant a
non-transferable permit to discharge to industrial users who meet
the criteria of this chapter, provided that the industry:
(5) Complies with the requirements of federal
categorical standards, where applicable, including the
development of any required compliance schedules or the
applicable provisions of this article.
Sec. 16-64. Right of entry to enforce article.
(a) The approving authority and other duly authorized
employees of the county bearing proper credentials and
identification shall be authorized to enter any public or private
property at any reasonable time for the purpose of enforcing this
article for samulina Duruoses, inspect monitoring equipment and
~- s -
Anyone acting under this authority shall observe the
establishment's rules and regulations concerning safety, internal
security, and fire protection.
. ja.l Appropriate information submitted to the
page containinct such information. If a claim is asserted the
information shall be treated in accordance with applicable law.
upon request or the approving authority.
September 12, 1989 i ?
2. This ordinance shall be in full force and effect
from and after October 1, 1989.
On motion of Supervisor Nickens, seconded by
Supervisor McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE; REPORTS AND INQIIIRIES OF BOARD MEMBERS
SIIPERVISOR JOHNSON: Expressed sympathy upon the death
of former Board member May Johnson. and directed that the family
be contacted at the appropriate time to attend a board meeting
for appropriate recognition of Mrs. Johnson's contributions.
SIIPERVISOR ROBERS: Congratulated the Roanoke Regional
Airport Commission on the success of the Airport gala held on
September 8 and on the opening ceremonies of the new terminal.
SIIPERVISOR NICKENS: Discussed the impact on the
proposed Police Department on the Town of Vinton.
Supervisor Nickens moved the Board pass a prepared
resolution amended with the inclusion under No. 1 that Roanoke
County will assure the Town of Vinton that there will be no loss
of funding if a Police Department is established, and that the
resolution be sent to Vinton Town Officials. The motion was
r seconded by Supervisor Garrett and carried by the following
recorded vote:
September 12, 1989 ' 4 3 ~
between the Town of Vinton and the County of
Roanoke will continue.
3. That the Roanoke County Administrator be
authorized to negotiate an interjurisdictional
agreement with the appropriate officials in the
Town of Vinton whereby the Roanoke County may
extend law enforcement coverage into the Town of
Vinton and the Town of Vinton may extend law
enforcement coverage into the County of Roanoke.
On motion of Supervisor Nickens with inclusion of
amendment #l.b, seconded by Supervisor Garrett, and carried by
the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
SIIPERVISOR MCGRAW: Announced he had met with the
Grayson Commission. He expressed concern that the Commission
will not put forth strong incentives for cooperation and
consolidation.
SIIPERVISOR GARRETT: Commended Supervisor McGraw on his
work with the Grayson Commission.
IN RE: CONSENT AGENDA
R-91289-16
Supervisor Nickens moved to approve the Consent Agenda
after discussion on Items 1 and 3.
Supervisor Nickens asked what the limitation was on
September 12, 1989 14 5
6. Acceptance of a sanitary sewer easement being
donated by Danford M. DeShields, Jr. and Fannie
Hope DeShields.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Nickens with Items L-1 and L-3
removed for discussion, seconded by Supervisor Johnson, and
carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE; CITIZENS' CO1~II~IENTS AND COMMONICATIONS
1. Alfred Powell, 3440 Franklin Street, spoke in
opposition to the Police Department referendum. He expressed
concern about the fact that the issue was not included in the.
published agenda which meant that citizens did not have an
opportunity to speak to the issue. He felt that the Board used
dissatisfaction with the current Sheriff to eliminate an elected
officials.
Supervisor Johnson responded to Mr. Powell's comments
and advised that the voters will have an opportunity to determine
what will be best in the referendum to establish a police
department. The other board members also responded and
' Supervisor Nickens expressed appreciation to Mr. Powell for his
interest and participation.
September 12, 1989 ~ ~ 7
R-91289-17
At 5:45 p.m.,Supervisor Garrett moved to return to Open
Session and adoption of a resolution certificating Executive
Session. The motion was seconded by Supervisor Johnson, and
i
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
RESOLUTION R-91289-17 CERTIFYING EXECOTIVE
MEETING WAS HELD IN CONFORMITY WITH THE CODE OF
VIRGINIA
WHEREAS, the Board of Supervisors of
Roanoke County, Virginia has convened an executive meeting on
this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of
Information Act; and
WHEREAS, Section 2. 1-344.1 of the Code of
Virginia requires a certification by the Board of Supervisors of
Roanoke County, Virginia that such executive meeting were
conducted in conformity with Virginia Law.
NOW, THEREFORE BE IT RESOLVED, that the Board
of Supervisors of Roanoke County, Virginia hereby certifies that,
to the best of each members knowledge:
1. Only public business matters lawfully
exempted from open meeting requirements by Virginia law were
discussed in the executive meeting which this certification
r
September 26, 1989
~~
149
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
September 26, 1989
The Roanoke County Board of Supervisors of Roanoke County,
Virginia, met this day at the Roanoke County Administration Center, this
being the fourth Tuesday, and the second regularly scheduled meeting of
the month of September, 1989.
IN RE: CALL TO ORDER
Chairman Garrett called the meeting to order at 3:06 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers,
Supervisors Steven A. McGraw, Harry C. Nickens
MEMBERS ABSENT: Supervisor Bob L. Johnson
STAFF PRESENT: Elmer C. Hodge, County Administrator; John M.
Chambliss, Assistant County Administrator for Human
Services; John R. Hubbard, Assistant County
Administrator of Community Services and Development;
Don M. Myers, Assistant County Administrator for
Management Services; Paul M. Mahoney, County
Attorney; Brenda J. Holton, Deputy Clerk; Anne Marie
Fedder, Information Officer
- September 26, 1989
WHEREAS, 1n 1922, President Warren G. Harding proclaimed Fire
Prevention in memory of the tragic Chicago fire of October 9, 1871; and
WHEREAS, the major loss of life and injury is due to fire in
the home; and
WHEREAS, in 1988, 6,215 people lost their lives in the United
States, and 30,800 civilians and approximately 100,000 firefighters were
injured at fire scenes; and the total fire loss was almost $7.1 billion;
and
WHEREAS, the United States and Canada suffer more loss of
lives and dollars than any country in the world; and
WHEREAS, Roanoke County Fire and Rescue Department responded
to 2,618 fire incidents in 1988; and
WHEREAS, the national theme for Fire Prevention Week this year
is "Big Fires Start Small".
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke
County, Virginia, do hereby proclaim the Week of October 9 through 15,
1989 as FIRE PREVENTION WEER in Roanoke County, and urge that all
citizens install and/or maintain their existing smoke detectors, and
urge that home inspections and clean-up campaigns be conducted, and
education programs in schools, days care centers, and churches be
utilized to further promote fire safety throughout the County.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens, and carried by the following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
September 26, 1989
153
an now as a vanced life support equipment, seven trucks and two boats;
and
WHEREAS, the Vinton First Aid Crew has been responsible for
helping many injured people and saving many lives; and
WHEREAS, the Vinton First Aid Crew is now celebrating its 50th
Anniversary.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board
of Supervisors does hereby extend its thanks and congratulations on
behalf of itself and the many people helped through the years, to the
VINTON FIRST AID CREW on the occasion of their 50th Anniversary.
FIIRTHER, the Roanoke County Board of Supervisors does extend
its best wishes for another fifty years of service to the community.
On motion of Supervisor Nickens, seconded by Supervisor McGraw, and
carried by the following recorded vote:
AYES: Supervisor Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
3. Recognition of Tim Gubala for his community involvement
County Administrator Elmer Hodge recognized Tim Gubala,
Director of the Roanoke County Economic Development Department, for his
participation in the community as Chairman of the Ambassadors Group,
recently formed by the Roanoke Regional Chamber of Commerce. Mr. Gubala
also recently became President of the Virginia Economic Development
September 26, 1989
155
. es e a consi era ion a given or ax
relief for those citizens who received damages.
1. Request for support for the IInited Ray Campaign.
A-92689-2
Assistant County Administrator John Chambliss asked the Board
to authorize the County's participation in the 1989-90 United Way
campaign. The goal for the county is $17,777, an increase of 12$ over
last year. Administrative Secretary Carolyn Wagner has agreed to serve
as Campaign Coordinator to work with a committee of employees. Ms.
Wagner presented each supervisor with their pledge card.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
2. Presentation on CORTRAN by Curtis Andrews. Director of
RADAR.
Mr. Curtis Andrews, Executive Director, RADAR, advised that
CORTRAN, which is a specialized transportation service for the County
of Roanoke, started in 1985, with a state experimental grant. It now
contracts service with the county providing free service for elderly or
physically disabled county citizens certified by Easter Seal or League
of Older Americans. During first month of 1985, the service operated
25 hours and 546 miles and provided 27 one-way trips. On a current
September 26, 1989
un inq. T e mo ion was seconde by Supervisor McGraw, and carried by
the following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
4. Funding for utility construction at economic development
sites.
A-92689-4
Mr. Craig advised that the construction of the water and sewer
facilities required for the initial development of the Southwest
Industrial Park and the Tweeds site was funded as part of the site
development process. Additional water and sewer lines are now required
to be extended 350 feet along Commonwealth Drive because the remaining
lots have been subdivided and sold as individual parcels. The water
line is estimated to cost $11,000 and the sanitary sewer estimated at
$12,000.
The on-site water extension to provide water service to the
Tweeds development was funded by the CDBG site development grant. Part
of a loop water line cost will be paid by Roanoke county as an off-site
facility and is estimated to be $115,000, to be reduced by an amount
depending on CDBG participation.
Mr. Craig requested the Board to approve the funding of
$11,000 for .water line constructions, $12,000 for sewer line
construction, and $115,000 for the Tweeds development water line loop.
The Southwest Industrial Park and adjacent property connection fees will
_ September 26, 1989 ~ ~ 9
SUPERVISOR MCGRAW: (1) Congratulated Supervisor Robers for his
forward thinking regarding the smart highway. (2) Reported on the
Grayson Commission public hearing that was held September 25 at Virginia
Western, and felt that the presentations by Supervisor Garrett and Mr.
Musser were constructive and very well received. (3) Announced that
a community meeting of Montclair Estates residents was held last
Wednesday and gave the staff and residents a better understanding of
problems. (4) Noted that a letter had been received thanking engineers
for drainage work done in Hollins. (5) Received a petition from
residents concerned about the safety of Poor Mountain Road especially
for school buses and requested that this be brought to VDOT attention
as soon as possible.
SUPERVISOR NICKENS: (1) Questioned why there has been no signed
agreement with any vendor for the consolidated automated library
although the county approved this recently under a deadline to get the
lowest bid. He asked for a staff update. Mr. Hodge commented that the
City is doing an additional analysis of the situation to find ways of
saving money.
Supervisor Nickens moved to ask Mr. Hodge to make the appropriate
contacts to (1) assume the leadership of this project, and (2) provide
the automated system in a more cost effective manner than originally
proposed. Seconded by Supervisor Garrett, and carried with the
following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
September 26, 1989 ' 6
~ Grievance Panel
Supervisor Robers moved to nominate Kim Owens to another
two year term which will expire August 27, 1991.
IN RE: CON88NT AGENDA
R-92689-5
Supervisor Nickens moved to approve the Consent Agenda. The motion
was seconded by Supervisor McGraw, and carried by the following recorded
vote:
AYES: Supervisors McGraw, Nickens, Robers, Garrett
NAYS: None
ABSENT: Supervisor Johnson
RESOLIITION NO. 92589-5 APPROVING AND
CONCIIRRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SIIPERVISORS AGENDA
FOR. THIS DATE DESIGNATED AS ITEM I -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That certain section of the agenda of the Board of
Supervisors for September 26, 1989, designated as Item I - consent
Agenda, be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated as Item 1 -3, inclusive,
as follows:
September 26, 1989 16
their dream of a new safe br dge; and
11H8RBA8, that dream has finally become a reality, in part,
due to Mrs. Johnson's perseverance; and
I/HEREAB, the Board of Supervisors of Roanoke County, Virginia,
desires to recognize in a fitting way May Winn Johnson's many
contributions to Roanoke County.
NOR, THEREFORE, BE IT RE80LVED by the Board of Supervisors
of Roanoke County, Virginia, as follows:
1. That a memorial should be established recognizing the many
contributions to Roanoke County made by May Winn Johnson.
2. That the Virginia Department of Transportation be
requested to name the new bridge spanning the Roanoke River at Route
639 in the Wabun Area, the MAY WINK JOHNSON BRIDGE in recognition of
Mrs. Johnson's efforts to help residents in that community.
On motion of Supervisor Nickens, seconded by Supervisor McGraw,
and carried by the following recorded vote:
AYES: Supervisor Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
J. CITIZENB~ COMMENTS AND COMMiTNICATIONB
1. Richard Blankenship 2920 Penn Forest Blvd advised the
Board of his concerns about his drainage problem caused by the
apartments built behind him at Penn Forest and Chaparral Drive.
Supervisor Garrett directed Mr. Hodge to arrange a meeting
September 26, 1989 ~ 6
IN R8s PIIHLIC HEARING AND FIRST RBADIN~i OF ORDINANCES
989-i ordinance amending and reenacting Article III, Division
2, Dse of Value Assessment of Certain Real Estate, of
Chapter 21, Tazation, of the Roanoke County Code.
County Attorney Paul Mahoney presented the staff report and
advised that this ordinance would recodify the section to incorporate
changes from the state legislature. This a program that Roanoke County
does on voluntary basis to provide taxpayers who have more land to pay
less taxes.
Alfred Powell 3440 Franklin Street Salem commented that he
felt this ordinance should have been preceded by a work session or prior
notice should have been furnished. He wanted an explanation of the
ordinance and for the first reading to be delayed.
Mr. Mahoney replied that for the ordinance to be effective for
this tax year, it must be approved before December 31, 1989. Also in
order to save space in the ordinance, reference was made to the State
Code without detailing the actual provisions.
Supervisor Nickens requested that Mr. Mahoney supply
additional information to Mr. Powell or any citizen, but felt the
ordinance should not be made unnecessarily long.
Supervisor McGraw moved to approve the first reading, but
before the second reading set for October 10, 1989, answers to Mr.
Powell's questions should be made with copies provided to the Board.
The motion was seconded by Supervisor Robers, and carried by the
following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
September 26, 1989
167
12, 1989, and the second reading and public hearing was held on Septem-
ber 26, 1989; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on September 5, 1989; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real estate
containing .493 acre, as described herein, and located northwest of the
intersection of Peters Creek Road and Valleypointe Parkway in the
Hollins Magisterial District, is hereby changed from the zoning clas-
sification of A1, Agricultural District, to the zoning classification
of Ml, Light Industrial District.
2. That this action is taken upon the application of Lingerfelt
Development Corporation.
3. That the applicant has voluntarily proffered in writing the
following conditions which the Board of Supervisors hereby accepts:
(1) The property will not include permitted uses for:
(a) Automobile painting, upholsterin
g, repairing,
rebuilding, reconditioning, body and fender work,
truck repairing or overhauling, unless incidental
to the user's principal business.
(b) Manufacture of pottery and figurines or other
similar ceramic products.
(c) Veterinary hospital and commercial kennels with
exterior runs and yards.
(d) Outside flea markets, unless a special exception has
been granted by the Board of Supervisors.
_ September 26, 1989 ' 6
on a plat entitled "Valleypointe Exhibit," prepared
by Buford T. Lumsden and Assoc., dated January 16,
1989.
5. That a special exception for this use is hereby granted subject
to the conditions set forth herein.
6. That the effective date of this ordinance shall be September 27,
1989.
On motion of Supervisor Nickens, seconded by Supervisor Robers, and
carried by the following recorded vote:
AYES: Supervisor Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
ABSTAIN: Supervisor McGraw
989-3 Petition of Eagle Equipment Company to conditionally
resone a .409 acre tract from B-2 to B-3 Business, with
Special Exception Permit to operate a construction
equipment sales and rental business, located at 5449
Franklin Road in the Cave Spring Magisterial District.
0-92689-7
Mr. Harrington presented the staff report. The significant
impact factors concerned street capacities. The 1987-99 accident
figures show 30 accidents in the area of 220 between the intersections
of Routes 675 and 657. There were six proffers and the Planning
Commission recommended unanimous approval with proffered conditions.
There were no citizens requesting to speak.
ORDINANCE 92689-7 TO CHANGE THE ZONING CI+ASSIFICA-
TION OF A .409 ACRE TRACT OF REAL ESTATE LOCATED AT
5449 FRANKLIN ROAD (TA% MAP NO. 98.02-2-9) IN THE
September 26, 1989 ~ ~ 1
be planted each five (5) feet and one evergreen tree be planted each
thirty (30) feet be waived since the existing site in front of the
building is paved and has a concrete slab.
(3) Petitioner will limit signage to one freestanding sign.
(4) Petitioner will limit the use of the premises to the
sale, rental, servicing of construction equipment. The gross weight of
said equipment shall not exceed 4,800 pounds.
(5) All equipment used on the premises will be loaded and
unloaded behind the front line of the main building.
(6) All equipment will be kept inside or stored in the fenced
area behind the building.
(7j All service and repairs to equipment will be done inside
an enclosed building. No body work will be done in site.
4. That said real estate is more fully described as follows:
BEGINNING at an iron pin in the west line of Route
220 at the northeast corner of the property of John
M. Davis; thence with the west line of Route 220 and
a curve to the left whose arc distance is 88.01 feet
and radius is 1,352.39 feet and chord bearing is N.
41° 20' 41" W. 87.99 feet to an iron pin, the true
point of beginning; thence leaving Route 220 and
with the division line between Tracts "A" and "B"
S. 44° 16' 49" W. 161.89 feet crossing a branch to
a point in the east line of the property of Inez
Simmons; thence with the said line N. 25° 23' W.
136.27 feet to a point at the division line between
Tracts "B" and "C"; thence with said line N. 44° 16'
49" E. 115.83 feet to an iron pin in the west line
of Route 220; thence with said line S. 45° 43' 11"
E. 68.53 feet to a point of a curve to the right
whose arc distance is 59.26 feet and radius is
1,352.39 feet and chord bearing is S. 44° 27' 52" E.
59.25 feet to the true point of beginning, and
- containing 0.409 acre and known as Tract "B" as
shown on a survey of the division of property of
Donald F. Taylor, by Jack G. Bess, C. L. S . dated June
21, 1985, a copy of which is attached.
September 26, 1989 ~ ~ ?
-., J
n e remaining proper y o arce wou a added and combined with
the adjacent lots of Section 8, Montclair Estates.
Following discussion of the effects on drainage in the area
with Mr. Covey and George Simpson, County Engineer, one citizen
requested to speak.
1. Mrs. Sue Monroe 2710 Embass Drive representing citizens
from the Montclair Estates Subdivision, spoke concerning their concerns
about drainage problems.
Supervisor McGraw moved to approve the ordinance. The motion
was seconded by Supervisor Robers, and carried by the following recorded
vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
ORDINANCE 92689-8 VACATING A STORMWATER MANAGEMENT EASEMENT
AND ACCE88 EASEMENT IN SECTION 8 OF THE MONTCLAIR ESTATES
SIIBDIVIBION IN THE CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Merrill Construction Company has requested the Board of
Supervisors of Roanoke County, Virginia to vacate stormwater management
easement and access easement in section 8 of the Montclair Estates
Subdivision in the Catawba Magisterial District; and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption of
an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431 of
the 1950 Code of Virginia, as amended, and a first reading of this
September 26, 1989 ~ ~ c
989-5 Petition of F.F.E. Development corporation requesting
vacation of a portion o! a slope easement, varying in
Midth from 30 to SO feet, as shown on Lot 9, Block 2,
Section 2, Fairway Forest Estates, recorded in Plat Book
10, Page 122, 1lindsor Hills Magisterial District.
4-92689-9
There was no discussion of this petition.
Supervisor Garrett moved to approve the petition. The motion
was seconded by Supervisor Robers and carried by the following recorded
vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
ORDINANCE 92689-9 VACATE A PORTION OF A SLOPE EASEMENT VARYING
IN WIDTH FROM THIRTY (30) TO FIFTY (SO) FEET AS SHOWN ON LOT
9, BLOCK 2, SECTION 2, FAIRWAY FORE8T ESTATES
WHEREAS, F.F.E. Development Corporation has requested the Board
of Supervisors of Roanoke County, Virginia to vacate a slope easement
varying in .width from thirty (30) to fifty (50) feet as shown on Lot 9,
Block 2, Section 2, Fairway Forest Estates in the Windsor Hills
Magisterial District of record in Plat Book 10, page 122 in the Clerk's
Office of the Roanoke County Circuit Court; and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption of
an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431 of
September 26, 1989 ~ ?
Reference No, 77.11-01-58 and recorded in Deed Book 890,
page 80, located in the Cav Spring Magisterial District.
4-92689-~Q
There was no discussion of this petition.
Supervisor Robers moved to approve the petition. The motion
was seconded by Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
ABSTAIN: Supervisor McGraw
ORDINANCE 92689-10 DACATING A 10-FOOT WATERLINE EASEMENT
LOCATED ON REAL ESTATE IDENTIFIED AS TA% MAP NO. 77.11-01-58
AND LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT
WHEREAS, Ogden Professional Park, a general partnership, has
requested the Board of Supervisors of Roanoke County, Virginia to
vacate a 10-foot waterline easement located on real estate identified
as Tax Map No. 77.11-01-58 and located in the Cave Spring Magisterial
District and recorded in Deed Book 890, page 80 in the Clerk's Office
of the Roanoke County Circuit Court; and,
WHEREAS, Section 15.1-482 (bj of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption of
an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431 of
1 the 1950 Code of Virginia, as amended, and a first reading of this
ordinance was held on September 12, 1989; and the second reading of
this ordinance was held on September 26, 1989.
- September 26, 1989
There was no discussion of this petition.
Supervisor Garrett moved to approve the petition. The motion
was seconded by Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
ORDINANCE 92689-i1 VACATING A 12-FOOT PIIBLIC DTILITY EASEMENT
LOCATED ON LOT 1, BLOCR 2, SECTION 1, CASTLE ROCK WEST
SIIBDIVIBION
WHEREAS, Carole P. Smith has requested the Board of Supervisors
of Roanoke County, Virginia to vacate a 12-foot public utility easement
located on Lot 1, Block 2, Section 1, Castle Rock West Subdivision in
the Windsor Hills Magisterial District as shown in Plat Book 8, at page
63 of record in the Clerk's Office of the Roanoke County Circuit Court;
and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption of
an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431 of
the 1950 Code of Virginia, as amended, and a first reading of this
ordinance was held on September 12, 1989; and the second reading of
this ordinance was held on September 26, 1989.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
September 26, 1989 18 1
from the sale of this property to the development of Green Hill Park.
The community will lose a baseball field and a soccer field, plus
several other amenities in the park area north of the creek. Those
areas would have to be replaced at the Green Hill Park as well as
improvements made to Green Hill Park to match existing facilities along
11/460 now. Supervisor McGraw stated that his understanding was that
the County Charter requires the purchase money must be allocated into
the capital account and then can be transferred back to another account,
such as the Green Hill Park.
Supervisor Nickens advised that while he recognizes the commitment
to the Glenvar area, his position is that the Board should not go beyond
replacing comparable quantity and number facilities to the ones being
sold at Shamrock Field.
Following a discussion of the facilities and replacement costs
at Shamrock Field and the Green Hill Park, Supervisor Nickens moved to
approve the first reading of the ordinance and set the second reading ,
for October 10, 1989. The motion was seconded by Supervisor Garrett, `
and carried by the following recorded vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
IN RE: SECOND READING OF ORDINANCES
1. Ordinance amending Section 12.34 of the Roanoke County
Code to prevent payment of fines assessed under this
section without proof of purchase of a County license
- September 26, 1989 ~ Q 7
article on any street, highway, road, or other traveled way in the
County, unless a current license decal is displayed thereon as required
by this section. The fact that the current license tax has been paid
on such vehicle shall not bar prosecution for a violation of this
section. A violation of this section shall be punished by a fine of not
exceeding twenty dollars ($20) . Anv violation of th;~ ~o..~;.,,, _.... __~
~- ,~-• -
2. The effective date of this ordinance shall be October 1, 1989.
On motion of Supervisor Nickens, seconded by Supervisor Robers, and
carried by the following recorded vote:
AYES:
NAYS:
ABSENT:
0-92689-13
Supervisor Robers, McGraw, Nickens, Garrett
None
Supervisor Johnson
2. Ordinance amending and readopting Chapter 12, Motor
Vehicles and Traffic Section 12-8, of the Roanoke County
Code, adopting provision of Title 46.2 and 18.2 of the
Code of Virginia.
Mr. Mahoney advised that the purpose of this amendment is to
take affirmative action by the Board after the General Assembly
recodified this title to bring these changes in the law into effect in
the County. There was no discussion.
Supervisor McGraw moved to approve the petition. The motion
was seconded by Supervisor Robers, and carried by the following recorded
vote:
AYES: Supervisors Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
- September 26, 1989 ' 8
adopted.
The phrase "all of the provisions and requirements of the laws of
the state" as used hereby shall be construed to include all amendments
to said laws made effective as of the date that this ord Hance is itself
effective.
2. The effective date of this ordinance shall be October 1, 1989.
On motion of Supervisor McGraw, seconded by Supervisor Robers, and
carried by the following recorded vote:
AYES: Supervisor Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Johnson
3. Ordinance amending the Roanoke County Code, Section ~-
90, 4-97, 4-100, and 4-102 and repealing Section 4-101,
of Article O, Bingo Games and Raffles of Chapter 4,
Amusements.
0-92689-14
Mr. Mahoney presented the staff report. Recent changes in the
Code of Virginia provide a way that the Board can delegate the authority
to approve Bingo and Raffle Permits to some officer or official. Mr.
Mahoney inquired if the Board desired a revision of the ordinance to
designate the Commissioner of Revenue to approve the raffle and bingo
permits and the only time the Board would address such permits would be
where the permit is denied, and the Board would sit as an appeal.
Supervisor Nickens stated that since the permits are currently
listed on the Consent Agenda and he sees no reason to change, he moved
September 26, 1989 ~~
organization that the proceeds of any bingo games or raffles have been
used for those lawful, religious, charitable, community or educational
purposes for which the organization is specifically chartered or
organized and that the operation of bingo games or raffles has been in
accordance with this article.
~~~~ ~ ~1 ajl in o a es o raffles
ave been used for those lawful religious charitable community or
educational purposes fnr rah, ~.t, ~i,~,
respects in accordance with the provisions of~thisvart clef
Sec. 4-100. Limitation on frequency of bingo games.
(a) No organization may hold bingo games more frequently than two
(2) calendar days in any one calendar week, except that a special permit
may be granted an organization which entitles wii' -~•~-~
ganization to conduct more frequent operations, during carnivals,cfairs
and other similar events, at its principal meeting place or any other
site selected by such organization which is located in the county and
does not violate any other ordinance of the county.
The sponsoring organization shall accept only cash in payment of
anv charges or assessments for slavers to participate in bingo games
(b) No building or other premises shall be utilized, in whole or
in part, for the purpose of conducting bingo games more frequently than
two (2) calendar days in any one calendar week; provided however, that
the provisions of this subsection shall not apply to the playing of
bingo pursuant to a special permit issued in accordance with subsection
(a) above
No building or other
premises owned by an organization as defined in section 4 86 which is
qualified as a tax exempt organization pursuant to section 501C of the
United States Internal Revenue Code shall be utilized in whole or in
part for the purpose of conducting bincro games more frewently than four
4 calendar days in any one calendar year One building or premises
owned by the county shall also be exempt from the provisions of this
subsection.
September 26, 1989 1 v 9
• y~i~j,1ec:e cslanxensniti. 6924 Buck Crossing Road wanted to
know what has been done about drainage on Buck Mountain Road.
Mr. Hodge was directed to follow up on these concerns with the
citizens.
IN RE: ADJOIIRNMBNT
At 8:25 p.m., Supervisor Nickens moved to adjourn. The motion
was seconded by Supervisor Garrett and carried by a unanimous voice
vote.
Lee Garrett, Chairman
~_ i
October 10, 1989 ~ 9 a
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW ._
Roanoke, Virginia 24018
October 10, 1989
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County Administration
Center, this being the second Tuesday, and the first regularly
scheduled meeting of the month of October, 1989.
IN RE: CALL TO ORDER
Chairman Garrett called the meeting to order at 3:05 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnsa~ij-• Steven
A. McGraw, Harry C. Nickens
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County Administrator
for Human Services; John R. Hubbard,
Assistant County Administrator of Community
Services and Development; Don M. Myers,
Assistant County Administrator for Management
•7 1
October 10, 1989
- Services; Paul M. Mahoney, County Attorney,
Mary H. Allen, Deputy Clerk; Anne Marie
Fedder, Information Officer
IN RE: OPENING CEREMONIES
The invocation was given by the Reverend Charles Doyle,
Hollins Road Baptist Church. The Pledge of Allegiance was recited
by all present.
IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS.
County Administrator Elmer Hodge requested an Executive
Session following Proclamations. Supervisor Robers added a
Proclamation of Appreciation to Appalachian Power Company.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring October 1989 as Recycling
Month in Roanoke County.
Kelly Whitney, representing the Clean Valley Council
was present to receive the proclamation and expressed
appreciation to Roanoke County for their efforts in recycling.
2. Proclamation ex~ressinq appreciation to those who
worked to restore electricity following Hurricane Hugo.
Mr Barry Snodgrass was present from Appalachian Power
October 10, 1989
~g
o receive a proc amation which expressed appreciation to the
Appalachian Power workers for their efforts during the recent
hurricane.
IN RE: EXECUTIVE SESSION
At 4:15 Supervisor Garrett moved to go into Executive
Session pursuant to the Code of Virginia 2.1-344 (a) (7) to
discuss probable litigation concerning consolidation, annexation
and the Town of Vinton. The motion was seconded by Supervisor
Robers, and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE: OPEN SESSION
R-101089-1
At 4:20 p.m., Supervisor Garrett moved to return to
open session and adopt the resolution of certification. The
motion was seconded by Supervisor Nickens, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
RESOLiJTION 101089-1 CERTIFYING EXECUTIVE SESSION
MEETING WAS HELD IN CONFORMITY WITH THE CODE OF
VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
1 9 Z October 10, 1989
o an a Irma ive recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia that such executive meeting were conducted in
conformity with Virginia Law.
NOW, THEREFORE BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies,
and
2. Only such public business matters as were
identified in the motion convening the executive meeting were
heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, GArrett
NAYS: None
IN RE: WORK SESSION
1. Improvements to the Stormwater Manag ement Prog ram
Mr. Hodge advised that meetings had been held with the
October 10, 1989
eve opers an a Homebu lders Association to discuss the
improvements. The proposed changes will be voted on under First
Reading of Ordinances, and a public hearing will be held on
October 24. He explained that the staff is proposing an increase
in stormwater management requirements for new development from a
two-year storm to a ten-year storm. The program also includes
requiring site grading plans on all projects and maintenance
agreement by ordinance rather than policy.
?. Establishment of Draina a Mai tenance Pro ect
Priorities.
Director of Engineering Phillip Henry reported that two
previous priority lists have been brought to the Board during
1988. Of the original projects, 20 have been complete, five are
being pursued, and three are under construction. Staff is now
proposing an additional 26 projects estimated to cost $185,000.
At current budget levels, the completion of the projects will be
well into the 1990-91 fiscal year.
Mr. Henry highlighted several of the projects including
Nelms Lane estimated to cost $61,000, Embassy Drive and Circle,
estimated to cost $20,000, and additional improvements to Palm
Valley/Sun Valley.
Supervisor Johnson advised that the flume in Palm
Valley had made a significant decrease in the amount of drainage
problems in that area.
IN ~~ NEW BDSINESS
5 October 10, 1989
1. Prioritization of additional drainace maintenance
protects.
A-101089-2
Mr. Henry presented the staff report, advising this
item provides the board the opportunity to take action on the
work session previously heard.
Supervisor Johnson noted that with the money available,
only two of the projects can be complete during this fiscal year.
Mr. Henry responded that with another $135,000 all the projects
could be complete. Supervisor Johnson expressed concern that the
residents will think their problem is being solved when it's
placed on a priority list, but it may take several years before
it is actually resolved. He asked staff to come back with a
solution to expediting the priority list. Supervisor Nickens
advised that this must be compared to other projects that may be
equally important such as roads, libraries, and employee
salaries. He asked that it be included in the budget process.
Mr. Hodge responded that he would bring back a report
that would include recommendations for a valley-wide approach,
and address solutions to the current priority list.
Supervisor Nickens moved to approve the staff
prioritization. The motion was seconded by Supervisor Robers,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
October 10, 1989 ~ ~ C
eso u on a est n that State Route 311 be
designated as a Virginia Byway
R-101089-3
Mr. Hodge presented the staff report. There was no
discussion.
Supervisor Nickens moved to adopt the resolution. The
motion was seconded by Supervisor McGraw, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
RESOLIITION 101089-3 ENDORSING THE
DESIGNATION OF PORTIONS OF STATE RODTE
311 AS A VIRGINIA BYWAY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, in 1966, the General Assembly passed the
Scenic Highway and Virginia Byways Act authorizing the
designation of Virginia Byway to certain roads meeting criteria
which establishes their scenic or cultural value, and
WHEREAS, The State Department of Conservation and
Recreation are in the process of considering requests from
neighboring localities to include several new routes as
Designated Virginia Byways, and
WHEREAS, the Division of Planning and Recreation
Resources and the Department of Transportation have evaluated
these roads and recommend their designation as Virginia Byways,
1 9 7 October 10, 1989
and =
WHEREAS, they have suggested that Route 311 west of I-
81 to the West Virginia state line would also qualify, and are
requesting support for this designation from Roanoke County,
Craig County and Allegheny County.
THEREFORE BE IT RESOLVED that the Board of Supervisors
of Roanoke County endorses the designation as a Virginia Byway of
Route 311 west of I-81 to the West Virginia state line which
would create a byway loop of 100 miles of scenic roadway.
On motion of Supervisor Nickens, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance amendin Sections 10-4 and 10-15 and
adding Section 10-19. Chanter 10 Licenses of the Roanoke County
Code.
County Attorney Paul Mahoney presented the report,
stating that when the current Business License Ordinance was
adopted, there was no provision for establishing criminal
liability for failure to apply for a business license or file a
business license tax return. This ordinance will provide
criminal penalties for failure to secure a business license,
establish a refund policy, and provide a graduated scale of
October 10, 1989 ~ 9
pena es.
Supervisor Robers moved-to approve first reading of the
ordinance. The motion was seconded by Supervisor Johnson, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
2. Ordinance amendin Cha ter 8 "Erosion and
Sediment Control" of the Roanoke Count Code b amendin Section
8-11 a "Control Measures Generally" to provide for the
adoption of stormwater management criteria
Director of Development and Inspections Arnold Covey
presented the staff report. He explained this ordinance will
address the issues of stormwater management and drainage control.
They are recommending institution of a drainage program,
recommendation of detention facilities of 10 year run-off storm
to a 2 year condition, and improvement to the enforcement
provisions of the Erosion and Sediment Control.
Supervisor Nickens moved to approve first reading of
the ordinance. The motion was seconded by Supervisor McGraw ,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE: SECOND READING OF ORDINANCES
~ 9 y October lo, 1989
~ Ordinance amending and reenacting Article III,
Division 2 Use of Value Assessment of Certain Real Estate of
Chapter 21. Taxation of the Roanoke County Code.
0-101089-4
Director of Assessments John Willey presented the staff
report, advising that the proposed ordinance requires written
commitment from the landowners in the "Open Space" Land Use
Classification. It will commit the property owners to preserve
the natural resources and conservation of land, and will also
restrict development in open space land. He further advised that
this ordinance will affect only a small portion of properties
such as golf courses or public recreation areas.
Alfred Powell, 3440 Franklin Street, Salem, Virginia
spoke concerning the ordinance. He advised that he now
understood the ordinance and was no longer opposed.
In response to a question from Supervisor Johnson, Mr.
Willey advised there are only six or seven such properties in
Roanoke County and that the County Attorney is drafting an
agreement for use with the property owners.
Supervisor Johnson moved to adopt the ordinance. The
motion was seconded by Supervisor McGraw, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
20G
October 10, 1989
101089-4 AMENDING AND
REENACTING ARTICLE III, DIVISION 2,
USE OF VALUE ASSESSMENT OF CERTAIN
REAL ESTATE, OF CHAPTER 21,
TAXATION, OF THE ROANOI~ COUNTY
CODE
WHEREAS, Article III, Division 2, of Chapter 21 of the
Roanoke County Code provides for a use value assessment of
certain real estate in order to preserve agricultural,
horticultural, forest and open space uses within the County's
boundaries consistent with the County's land use plan; and
WHEREAS, the 1989 session of the General Assembly of
Virginia enacted certain amendments to Article 4 of Chapter 32 of
Title 58.1 of the Code of Virginia, 1950, as amended, to provide
for uniform standards for real estate taxation to be prescribed
by the Director of the Virginia Department of Conservation and
Recreation, the Virginia Commissioner of Agriculture and Consumer
Services, and the State Forester and other procedurals; and
WHEREAS, pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading and public hearing
was held on September 26, 1989; a second reading was held on
October 10, 1989, concerning amending Article III, Division 2, of
Chapter 21 of the Roanoke County Code pertain to use value
assessment and fee.
NOW, THEREFORE, BE IT ORDAINED by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That Chapter 21, Taxation, of the Roanoke County
Code be amended by deleting the present Article III, Division 2
201
October 10, 1989
an reenac nq a new Article III, Division 2, Use value
assessment of certain real estate as follows:
Sec. 21-51. findings.
Sec. 21-52. Applications for special assessment; fees.
LL Applications for taxation of real estate on the
HCG ~CCA~. ~.,ww +. .. L.-, , L_ ---. - - -
and supplied by the real estate assessor. Vv ~~....,_~~~ "~ taxation
The application shall
include ~e„r•h ~~a,*,.,,,~~ ....~.-~--~ -- --._ _
u Applications shall be submitted:
u
••~•_ =ja ~~u aizer the
notice of increase in assessment has been mailed to the property
owner in accordance with sectinr, ~~ ,_zz~~ ,.~ LL_ ,._,_ _
later.
Lc1 The application shall be signed by all owners of
the subiect property. An owner of an undivided interest in the
property may apply on behalf of owners that are minors or that
cannot be located upon submitting an affidavit attesting to such
facts.
A separate application shall be filed for each
parcel tract shown on the land book.
LL
lf1 An application may be filed within no more than
- -- ~.... ..,,moo viuinance.
October 10, 1989
~~L
ubl c ro ert shall co s st of a
,., s .... _...- - ~ ~- - -
• ~fy{.
also_ known as the Virginia Outdoors
Plan. a copy of which can be obtained
from the Department of Conservation and
Recreation. 302 Governor Street Suite
203. Richmond, VA 23219.
1?1_ The foreaoina requirements for minimum
.o .ie4-w,....: ~ L ~~1
separated only by a public right of+wayGV area considered
continuous.
Lc1 ~n addition to meeting the foreaoina requirements
for minimum acrea a real estate devoted to o en s ace use shall
be:
1_11 within an agricultural a forestal, or an
agricultural and .forestal district entered into pursuant to
Chapter 36 fSec. 15.1-1507 et sea.) of Title 15.1 of the Code of
Virginia, or
1?1 subiect to a recorded perpetual easement,
restrictive covenant or a stable servitude that is held b a
public body, and that promotes the open space use classification
as defined in Sec. 58.1-3230 of the Code of Vir spin or
subiect to a recorded commitment meeting the
I by +-,e n,...._~__ _r ~~ _ __.
with the County
.Ld..Z If the real estate assessor determines that the
property does meet such criteria he shall determine the value cf
such property for its crualifving use, as well as its fair marxet
value.
1el In determining whether the subiect property meets
the criteria for "a ricultural use" or "horticultural use" the
real estate assessor ma re est an o inion from the Commissioner
of Agricultural and Consumer Services; in determining whether the
subiect property meets the criteria for "forest use" he may
request an opinion from the State Forester; and in determining
whether the subject property meets the Crltpria fnr ~~,,,,e„ ..____
203
October 10, 1989
and _Recreation. Upon the refusal of the Commissioner of
Agriculture and Consumer Services State Forester or the
Director of the Department of Conservation and Recreation to
ssue an o anion or in the event of an unfavorable opinion which
does not comport with standards set forth by the respective
Sec. 21-54. Taxation based on qualifying use.
~+ Mari i~lGl {.V ~.l1C
treasurer and the tax shall be extended from the use value.
Continuation of valuatio assessment and taxation based u on
lAnt3 tt~o ~}~~71 .i~,......a _._ __~~~ _ --
~~~-aucaa~..~ V1 C!L L1G16 4 OI
Chapter 32 of Title 58.1 of the Code of Virginia. the applicable
Startr9arAc r,re~n,.,ti. a >A LL ,.
title to the land.
Sec. 21-55. Indexing and filing of approved applications.
.. ..aac ataauCa lA C1 ADOJC
entitled "Land Use Tax Assessment Book" and file each a lication
in this nffino_ mt,e ..i.,«t. ,.L_„ ~_ _ _ - _
revalidation.
sec. 21-56. Delinquent taxes.
If on June 1 of anv vear the taxes for any prior year
on anv parcel of real property which has special assessment as
provided for in this ordinance are delinquent, the County shall
send notice of that fact and the eneral rovisions of Sec. 58.1-
3235 of the Code of Vir inia to the ro ert owner b first-class
mail. If after sendin such notice such delin ent taxes remain
unpaid on November 1, the treasurer shall notify the real estate
assessor who shall remove such arcel from the land use ro ram.
October 10, 1989
ZO 4
191
~•.•`.. waw.. va LVV1QeQ
Htowever, that no aD~lication fee shall be required when a change
1n Af'rPA[YO nnnnr~ ~.., ,
reviousl a roved.
L1
sha not be accepted. Upon a """ "`° a tlvaLlOn
p yment of all delinquent taxes
.Lil Such property owner must revalidate annually with
the real estate assessor an a lication reviousl a roved. A
revalidation fee of Ten Dollars (510.00) shall accompany each
application for revalidation every sixth year. Late filing of a
Dollars (S20).
Sec. 21-53. Determination of use value and assessment.
1~1 Promptly upon receipt of an application, the real
SP_~enr cl,~l 1 ,a ea.,.,.....-_ __L _~L _ .. _
....,vc~~aucub a1lu GaXdLlOII unaer
this ordinance Article 4 of Cha ter 32 of Title 58.1 of the Code
of Virginia and the applicable standards prescribed thereunder
by the n, rpr~tnr of *1,e n i
State Forester.
.u Minimum acreage.
Real estate devoted to:
l~ actricultural or horticultural use shall
consist of a minimum of five acres•
1ul forest use shall consist of a minimum of
twenty acresl
u
sum of Twenty Dollars (S20 00).
205
October 10, 1989
Sec. 21-57. Chance in use, zoning or area: roll back taxes.
yQj~ iCU ~ assessment
an taxation on the basis of use under this ordinance upon one
Qr more of the following occur ences:
LL when the use by which it qualified chances to a
more intensive use;
L1
Lc1 when one or more parcels, lots or pieces of land
are separated or split off from the real estate as described in
Sec. 58.1 3241 of the Code of Vir inia.
Such additional taxes shall onl be assessed a ainst
that portion of such real estate which no longer qualifies for
assessment and taxation on the basis of use or zonin .
Sec. 21-58. Failure to re ort chan es• misstatements in
application.
L1
report such chance to the real estate assessor on ~sucheforms sas
may be prescribed. The real estate assessor shall forthwith
determine and assess the roll-back tax which shall be aid to
the treasurer within thirt 30 da s of assessment b the owner
of the property at tt,a * ~,~e ~.,,,, ,.,.____ _ __ _ _
~~~~~~ ~~ a witinln tnlrt 30
days of assessment or both such owner shall be liable for an
additional malt a al to ten 10$ ercent of the amount of
the roll-back tax and interest which malt shall be collected
a ~ a art of the tax _ Tn ariA ~ +~ i ,.., a... _._ _~ _ _ __ _ _ . _ _
••~-~~+.~ iw v~eu interest of one-
half (1/2$) percent of the amount of the roll back tax interest
and penalty, for each month or failure thereof during which the
failure continues.
Anv person making material misstatements of fact
other than a clerical error in an a lication filed ursuant
hereto shall be liable for all taxes in such amounts and at such
times as if such ro ert had been assessed on the basis of fair
market value as a lied to other real estate to ether with
October 10, 1989 2 ~ c
-••~- ~ ~ ~ ,a ~ Ae urt a assessed
with an additional enalt o one hundred 100 a cent ~o such
unpaid taxes. The term "material misstatement of fact shall
have the same meanin as it has under Sec. 58.1-3238 of the Code
of Virginia.
Sec. 21-59. implication of Title 58.1 of the Code of Virg nia.
The provisions of Title 58.1 of the Code of Virginia
applicable to local levies and real estate assessment and
taxation sha 1 1 ho ~..,,, s .. ,., _ ~ _ _ _ _
provisions relating to tax liens and- the correction oflerroneous
assessments and for such u oses he rol -back taxes shall be
considered to be deferred real estate taxes.
Sec. 21-60. Effective date.
This ordinance shall be effective for all tax ears
beginning on and after January 1 1990.
On motion of Supervisor Johnson, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS
Supervisor Nickens: moved to go on the record
indicating publicly that it is the County's intent that the
citizens of the Town of Vinton would continue to have the same
prerogatives under a restructured government as they have today,
and that the citizens of West County would have a second option,
should consolidation be approved county wide, of seeking their
own destiny with regard to their relationship with the City of
Salem. The motion was seconded by Supervisor McGraw, and carried
2 4 7 October 10, 1989
by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
Supervisor Johnson reminded the Board that this motion
should express the spirit and intent of the board members at this
time, and not specific legal action, because such action might
require special legislation. Supervisor Nickens responded that
this was the spirit of his motion.
IN RE: CONSENT AGENDA
Supervisor Johnson moved to approve the Consent Agenda.
The motion was seconded by Supervisor McGraw, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
RESOLUTION NO. 101089-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for October 10, 1989, designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
October 10, lggg
208
ems roug 4, inclusive, as follows:
1• Request for Approval of Raffle Permit - Botetourt
Jaycees
2• Confirmation of committee appointments to the
Fifth Planning District Commission and the
Grievance Panel.
3• Appropriation of additional overtime funds to
increase enforcement activities fn Boxley Hills
4• Approval of Special Leave Request for Workers
Compensation Injury - Carl Catron.
2• That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE; REPORTS
Supervisor Nickens moved to receive and file the
following reports. The motion was seconded by Supervisor McGraw
and carried by a unanimous voice vote.
1• Capital Fund Unappropriated Balance
2. General Fund Unappropriated Balance
3. Board Contingency Fund
4• Accounts Paid - September 1989
2 0 9 October 10, 1989
At 5:30 p.m., Supervisor Nickens moved to adjourn. The
motion was seconded by Supervisor McGraw, and carried by a
unanimous voice vote.
Lee Garrett, Cha rman
-~
March 20, 1990
283
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24018
March 20, 1990
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the third Tuesday of the month
of March 1990, and an adjourned meeting from March 13, 1990 for
the purposes of a budget work session.
IN RE: CALL TO ORDER
Chairman Robers called the meeting to order at 3:05
p.m. The roll call was taken.
MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman Steven
A. McGraw, Supervisors Lee B. Eddy, Bob L.
Johnson, Harry C. Nickens
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County Administrator
for Human Services; John R. Hubbard,
Assistant County Administrator of Community
Services and Development; Don M. Myers,
Assistant County Administrator for Management
March 20, 1990 '~ 8
___- -
----- - , Delegate Cranwell responded to the needs
and desires of the citizens of Roanoke County by sponsoring and
working for the passage of legislation enabling the County to
institute a police department and providing the necessary state
funding.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke
County Board of Supervisors does hereby express deepest
appreciation on behalf of the citizens of Roanoke County for the
responsiveness and dedication shown by Delegate Cranwell since he
was first elected to the General Assembly; and further
BE IT RESOLVED, that the Roanoke County Board of
Supervisors extends its gratitude to C. Richard Cranwell for his
successful effort on behalf of the Roanoke County Police
Department.
On motion of Supervisor Nickens, and carried by the
following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
IN RE: BUDGET WORK SESSION WITH COUNTY STAFF
1. County Administrator's Overview
Mr. Hodge presented an overview of the proposed budget
and advised that requests now exceed revenues by almost $6.5
million. He outlined the highlights of the budget and reported
that no tax increases are anticipated but some user fees will be
March 20, 1990
187
generate~~` ase or ers.--~ computer system for minutes
indexing is also in process and a new utility billing system is
planned for August. Mr. Myers explained in greater detail the
capabilities of the various systems. His unfunded requests
include upgrade of the Procurement office facility because of
flooding problems at approximately $20,000 and funds for
computer networking within the Administration Building, between
county building and to tie in to state computers. The estimated
costs for this was $80,000 to $160,000.
In response to a question from Supervisor Johnson he
explained that these systems will not require any new employees.
Supervisor Nickens questioned why renovations were included as an
unfunded request. He felt that if the need was great it should
be done immediately. Mr. Hodge responded that new heat and air
conditioning is also needed in the Commissioner of Revenue and
Treasurer's offices.
3. Community Services and Development
Assistant County Administrator John Hubbard presented
the new projects within their proposed budget which included
expansion of the Automated Refuse Collection, an automated
recycling test project, $1.2 million in water improvements and
$1.3 million in sewer improvements within the existing rates and
charges, the addition of 14 new projects to the drainage program;
the addition of new roads to the Rural Road Addition and
completion the Smith Gap Landfill design. Unfunded issues
include a projected shortfall of $60,000 in landfill fees,
March 20, 1990
189
Service emp ogees are paid by the state and with a few exceptions
do not receive a county supplement. They have requested that
they receive the same salary increase as county employees. He
also highlighted the budgets for the other departments under the
Human Services Division. His addback list priorities included
maintenance resources, a planned improvement program for the
Department of Parks and Recreation, and funding for the SPCA
operations contract. Long term needs include the Hollins Branch
Library, additional office space to avoid continued rental of
facilities and additional park facilities.
Superviser Nickens suggested that the recreation clubs
be paid a set fee for mowing the fields.
5. Sheriff's Office
Sheriff Kavanaugh reported that he is requesting one
additional clerical position and one medical officer to ensure
24-hour medical coverage at the jail, and 1/2 funding for a cook.
He advised there are 89 positions in the civil and corrections
division. The biggest increase in his budget is for overtime
costs.
6. Treasurer's Office
Chief Deputy Treasurer Brenda. Smith advised that their
addback list includes a photocopier, a computer terminal, a new
vault and mail processor. There are 11 employees in the
Treasurer's Office.
ZN RE: RECESS
March 20, 1990 ' 9 '~
wit the top priority being a public education
officer. Ms. Murrie spoke on the needs of the rescue squads and
reported that their most critical need was for ambulances.
In response to a question from Supervisor Eddy, Ms.
Murrie advised that ambulances need to be replaced because of
wear and tear to the vehicle. Chief Gillespie advised that the
average life of a fire truck is 20 years.
IN RE; JOINT BUDGET WORK SESSION WITH SCHOOL BOARD
At 8:10 p.m., School Board Chairman Frank Thomas called
the School Board to order.
Mr. Thomas advised that they have a $62 million budget
that is currently $237,000 out of balance. This includes a 5.2~
salary increase for all school board employees, the addition of
one personal leave day and funding for a summer school
remediation program. He explained that teachers must receive at
least a 5.2$ salary increase to meet the state mandate, and they
would like to give the same increase to nonteaching personnel.-
Superintendent Bayes Wilson reviewed in details the
revenues and expenditures. He advised that the revenues did not
include the recordation tax, estimated to be $157,000. He
further advised that $500,000 will be needed from the 1990-91
budget to fund the 1989-90 budget to cover the costs of moving
the alternative education program to the old William Byrd School.
Dr. Jerry Hardy reviewed the proposed expenditures,
reporting that salaries account for almost 90$ of the operating
budget.
March 20, 1990
193
~- r. i son presented the list of capital improvements
needs from 1994 to 2000 and advised they total $15,277,295.
Supervisor Nickens moved to split the $157,000
recordation tax between the county and schools, similar to other
increased revenues. The motion was defeated by the following
recorded vote:
AYES: Supervisors Nickens, Robers
NAYS: Supervisors Eddy, McGraw, Johnson
Supervisor McGraw moved to approve a 5.2$ salary
increase for both the county and school employees. The motion
was defeated by the following recorded vote:
AYES: Supervisors McGraw, Johnson
NAYS: Supervisors Eddy, Nickens
ABSTAIN: Supervisor Robers
Supervisor Johnson advised he felt strongly that
teacher aids should be included in the proposed budget.
Following additional discussion on the school's proposed budget,
another work session was set for March 27, 1990. Mr. Hodge
advised he would meet with Dr. Wilson prior to the work session
to work on balancing the budget within the direction given by the
Board.
IN RE: ADJOURNMENT
At 10:15 p.m., Supervisor McGraw moved to adjourn. The
motion carried by a unanimous voice vote.
Richard Robers, Chairman
~"'.~ .
March 13, 1990
___ ~ 0
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24018
March 13, 1990
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
first regularly scheduled meeting of the month of March, 1990.
IN RE: CALL TO ORDER
Chairman Robers called the meeting to order at 3:00
p.m. The roll call was taken.
MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman
Steven A. McGraw, Supervisors Lee B. Eddy,
Bob L. Johnson,
MEMBERS ABSENT: Supervisor Har C. Nickens
3:40 p.m.~ ~ (arrived at
STAFF PRESENT: Elmer C. Hodge, County Administrator; John
1"i• Chambliss, Assistant County
Administrator for Human Services; John R.
Hubbard, Assistant County Administrator of
Community Services and Development; Don M.
Myers, Assistant County Administrator for
March 13, 1990
X62
Tray, 1972, as a f re fighter in the Fire and Rescue Department, i
and served as a Fire Lieutenant for eleven and one-half years;
and
WHEREAS, Clarence W. Simmons was certified as an
Instructor I and served as a regional member of the HAZMAT Team;
and
WAS, through his employment with Roanoke
County, Clarence w. Simmons was instrumental in improving the
quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to
CLARENCE W. SIMMONS for seventeen and one-half years of capable,
loyal and dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its
best wishes for a happy, restful and productive retirement..
IN WITNESS WHEREOF, we have hereunto set our hands
and caused the seal of the County of Roanoke, Virginia, to be
affixed this 13th day of March, 1990.
On motion of Supervisor Johnson, and carried by the
following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Robers
NAYS: None
ABSENT: Supervisor Nickens
IN RE: NEW BUSINESS
1. Approval of the Roanoke Regional Airport
March 13, 1990
~s~
a
WHEREAS, by report dated February 14, 1990, a copy of
which is on file in the Office of the Clerk to the Board, the
Chairman of the Roanoke Regional Airport Commission has submitted
a request that the County approve the FY 1990-1991 budget of the
Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Roanoke County, Virginia, that the following FY 1990-1991
budget for the Roanoke Regional Airport Commission is hereby
APPROVED:
EXPENDITURE PROJECTIONS
CurrentProposed
1989-90 1990-91
1. Operations and Maintenance
A. Salaries, Wages & Benefits $ 851,307
B. Operating Expenditures 791,137
C. Internal Services 574,300
Total Operations and Maintenance $2,216,744
2. Non-Operating Expenses
A. Interest $ 648,780
B. Depreciation 580,366
C. Debt Service N,L
Total Non-Operating Expenses $1,229,146
3. Capital from Revenue
A. Equipment $ 73,800
B. Projects 165,000
Total Capital from Revenue $ 238,800
,_ TOTAL EXPENDITURE PROJECTIONS $3,684,690
REVENUE PROJECTIONS
$1,087,399
1,083,600
600,245
$2,771,244
$ 635,073
N/A
240,193
$ 875,266
$ 63,100
166,000
$ 229,100
$3,875,610
March 13, 1990 - ~ 6 6
~ Communication to the Mayor of the City of Roanoke
regarding suggested modifications to the Consolidation Agreement.
A-31390-3
Chairman Robers presented the report, explaining that
he felt there were changes that could be made to the agreement
that would result in an improved agreement, and that changes
could be made if both the governing bodies of Roanoke City and
Roanoke County agreed. The suggested changes were:
(1) Include an equal amount of members from both the
current City and County on the RMG School Board with the
provision of a Court appointed tie breaker.
(2) Modify the service district concept to revise
district boundaries based upon function needs and availability of
public utilities, establish guidelines for the creation of such
districts, provide for a citizen petition process, revise the tax
rate differential, adjust the pro-forma budgets, and amend the
election district boundaries crossing the old City-County
boundaries and including a mix of urban and rural interests.
(3) Citizens in west Roanoke County (Catawba
Magisterial District and expansion by the City of Salem), and in
east Roanoke County (expansion by the Town of Vinton), should
have a vote to decide their future and their form of government.
This would allow a subsequent referendum for the residents in
west Roanoke County and east Roanoke County if consolidation is
approved.
March 13, 1990
1.6 ~
Superv sor McGraw expressed concern at what he felt was
an effort to circumvent the Commission on Local Government for
their review. Supervisor Johnson replied that there was no
effort to circumvent the COLD but this step was not necessary.
County Attorney Paul Mahoney advised that both the Roanoke City
Attorney and he reviewed the state code provisions and felt that
it was not necessary to submit the plan to the Commission on
Local Government, however the Board could request a review from
the Commission if it wished. Supervisor Johnson advised that the
negotiators did meet with the Commission on Local Government. He
felt it was important to put the plan to the voters in 1990.
Supervisor McGraw moved to submit the proposed
agreement to the Commission on Local Government for their review
and input. The motion carried by the following recorded vote:
AYES: Supervisor McGraw,
NAYS: Supervisors Eddy, Johnson, Robers, Nickens
3. Request for fundinct for an Automatic Court
Documentation System.
A-31390-4
Mr. Hodge reported that in the Spring of 1989 an
automatic court documentation system was installed at the Circuit
Court courtroom funded by a $50,000 grant. The Circuit Court
would like to install a second automatic court documentation
system and requested a $25,000 appropriation towards the purchase
' of the system.
March 13, 1990 1 ~ O
Supervisor Robers suggested coordination with the schools'
mowing. Mr. Hodge replied they have been studying this but there
are concerns about safety and liability.
Supervisor Nickens moved to appropriate $50,000 for
contract mowing and purchase of equipment. The motion carried by
the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
5. Rectuest for approval of Raffle Permit for the Cave
Spring Jaycees..
A-31390-6
Mr. Mahoney advised he had spoken with the Commonwealth
Attorney and the ABC office and that problems from the Cave
Spring Jaycee's raffle permit application last year have been
resolved. Members of the Cave Spring Jaycees were present to
answer questions. In response to a question from Supervisor
Nickens, Mr. Mahoney replied that the winnings at their Casino
Night will have nothing to do with the raffle.
Supervisor Robers moved to approve the raffle permit.
The motion carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance requesting a vacation of portions
March 13, 1990 1 7 2
-. oney a v se at f there are substantial
changes at the second reading,
another reading.
it will be necessary to have
Supervisors Johnson and Robers concurred with
Supervisor McGraw and requested that modifications be included in
the ordinance.
Supervisor Eddy stated that he had suggested some
changes to the proposed sign ordinance to Mr. Harrington. He
asked that these be made available to the other board members.
Mr. Hodge asked the board members to submit their suggestions and
that staff will restudy them.
In response to a question from Supervisor Nickens, Mr.
Mahoney advised if the first reading was not approved, there
would be no need for a second reading.
Supervisor McGraw moved not to approve first reading of
the ordinance. The motion was defeated by the following recorded
vote:
AYES: Supervisor McGraw
NAYS: Supervisors Eddy, Johnson, Nickens, Robers
Supervisor Johnson moved to approve first reading. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Nickens, Robers
NAYS: Supervisor McGraw
IN RE: SECOND READING OF ORDINANCES
March 13, 1990 ~ ,
o e e
Acquisition
#112(2) B Frances H. Crumpacker, et als Easement
#112(2) C Cicero H. Hall Jr. and
Doris B. Hall
Easement
4. That the consideration for the acquisition of the
easements for the water line project shall not exceed forty (40~)
percent of the assessment value of the property.
5. That the County Administrator is authorized to
execute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said
property, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Johnson, and carried by the
following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
IN RE APPOINTMENTS
Supervisor Robers advised that he had talked with Webb
Johnson regarding he willingness to continue to serve on the
League of Older. Americans. Mr. Webb will respond back to
Supervisor Robers. Supervisor Eddy advised he will be making an
:.~ipointment to the Transportation and Safety Commission as a
medical representative if the Board concurs that his background
as a member of the rescue squad is proper qualifications. The
board concurred with Supervisor Eddy's proposed appointment.
March 13, 1990
176
ES: Superv sore Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
Supervisor Johnson moved to approve Item 1. The motion
carried by the following recorded vote:
AYES: Supervisors McGraw, Johnson, Nickens, Robers
NAYS: None
ABSTAIN: Supervisor Eddy
Supervisor Johnson moved to approve Item 3 after
discussion on Page 16 of the manual. The motion carried by the
following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
RESOLIITION 31390-8 APPROVING AND
CONCQRRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SIIPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITE1K J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. that the certain section of the agenda of the
Board of Supervisors for March 13, 1990 designated as Item J -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of Minutes - July 25, 1989, July 28,
1989, August 9, 1989
2. Approval of Minutes - January 23, 1990,
February 13, 1990, February 20, 1990.
March 13, 1990
178
uperv sors E y, McGraw, Johnson, Nickens, Robers
NAYS: None
IN RE: CITIZENS' CO1rII~IENTS AND CO1~IIrIUNICATIONS
Larry Etzler, 3510 Williamson Road, from the sign
industry spoke regarding the proposed sign ordinance and
requested that the changes requested by the sign business be
considered. Mr. Hodge advised that he will meet with the
planning staff and sign people on Monday, March 19. Supervisor
McGraw requested that all members who expressed concern at the
work session be invited to the meeting.
IN RE; REPORTS
Supervisor Johnson moved that the following reports be
received and filed. The motion carried by a unanimous voice
vote.
1. Capital Fund Unappropriated Balance
2. General Fund Unappropriated Balance
3. Board Contingency Fund
4. Accounts Paid - February 1990
Supervisor Johnson requested that a letter of
appreciation be sent to Delegate C. Richard Cranwell expressing
appreciation for his assistance in getting the police department
funds through the General Assembly. Chairman Robers directed the
Clerk to the Board to draft the letter.
IN RE; RECESS
March 13, 1990 ~ ~ O
eg ona n Board to expand recycling to a total of 4,000
homes. At the beginning of the new fiscal year, the total homes
included would be 6,600. Cycle Systems has agreed to participate
in a commingle program. He reviewed the programs currently in
place and presented proposed plans for recycling to 1994-95. He
advised that the County currently recycles approximately 7$ of
the waste stream.
Supervisor McGraw advised that he supported
reinstitution of the refuse fee to expand the recycling program
throughout the county. Supervisor Johnson pointed out that
recycling will only eliminate part of the residential waste
stream when the majority of solid waste comes from business and
industry. He stated his opposition to reinstitution of the fee.
Supervisor Robers advised that as a result of letters sent to
businesses last year, some changes have been made in packaging.
He suggested a followup letter be sent this year.
Mr. Smith advised there are recycling plans for
commercial solid waste but he did not have the information
available.
Mr. Hodge reported that he would bring back to the
Board the request for approval of the Landfill Board Recycling
Grant.
IN RE: SETTING PROPOSED TAX RATES
Director of Management and Budget Reta Busher presented
an amended budget calendar and advised that in order to advertise
March 13, 1990 ~ 8 2
ere a nq no Executive Session, Supervisor Johnson
moved to adjourn at 7:05 p.m. The motion carried by a unanimous
voice vote.
Richard W. Robers, Cha rman
ACTION NO.A-41090-8.a
ITEM NUMBER'~"3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Request for approval of a Raffle Permit from the
Cave Spring American Little League
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Cave Spring American Little League has requested a Raffle
Permit for a raffle to be held in Roanoke County on April 28,
1990 with a rain date scheduled for May 7, 1990. This
application has been reviewed by the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board
----------------------------------- County Administrator
-------------
ACTION ----------------
VOTE
Approved (x ) Motion by: Rnh r, _ ,Tc~hn Gin No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers
x
cc: File
Bingo/Raffle Permit File
~.~
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sTeg.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. s_eq, of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT ~/~ BINGO GAMES
~ C.~,
Name of Organization
Street Address ~C,~~„ ~ `-
Mailing Address ~ ~. ~j~ `~C~~.~
City, State, Zip Code~~~~~ ~~.~~~ ~,_
~ ~ ~yo~~
Purpose and Type of Organization ~
-~.
~ L- ~~~ N.' \ ti 2i~\\
When was the organization founded? ~~~
1
~K,w
Roanoke County meeting place? ~ ~ ~.~
Has organization been in existence in Roanoke County for two con-
tinuous years? YES ~/~ NO
Is the organization non-profit? YES NO
Indicate Federal Identification Number
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President:~~~ ~~~.~,~~~~~~~~ Vice-President ~~~~ \\q~~~a€~U.=..
Address : ~~\`~,3 ~~ \~~~v ~y w.- - c\ ~ H~, ~. Address : ~~'\~vV, e ~t:::~, R~ ~e C- ~ ~..c`
Secretary :~t\N~h\r V ~~~-i~~1 ~~L~F~ Treasurer : ~e~i~~ ~j~~~~~
Address : ~ y0`~, ~\~<' ~ ~, e ac -~;~,,; 5~.,
~~ ~ ~ Address : "7~i3q Cav ~~~~~~ ~~~v~
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name ~~`~~.~1:~ ~ T aNC~.~~
~.~ ~~
Home Address ~~~~~ '~~~ ~~~~~~~ ~;~ ~~~~ ~~ ~_ ~ l~~v~
rf
Phone ~~~'~_'~`~~,~~ Bus . Phone ~1\~~~`'4,`~ ~:~,~~\~
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
ON ~~~e_
Specific location where Raffle or Bingo Game is to be conducted.
~,, (~
RAFFLES: Date of Drawing- ~~-~~ Time of Drawin
9_T`, rr~,
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
~'° Saturday
From To
From To
From To
From To
From To
From To
From C~_ To~_
# ~2t. ~'-~ ~A.
2
.~J
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
f.~
{\ {\\ f~ ~
3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State Zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
lst Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? c~_-
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? y r°
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
\i L `~3
4
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? y ~„r=,
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? ~.,~_;>
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? ~,`,.
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~q~~:-~
9. Does your organization understand that a one percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? ~~ ~, L>
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? ~~.~
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? ~}~~
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? ~~°._~,
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? ~ ~~,
5
~.
14. Has your organization attached a complete list of its member-
ship to this application form? ~:L -~ ~\~
15. Has your organization attached a copy of its bylaws to this
application form? ~~u ~\\.~,..
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes? mow;
If yes, state whether exemption is for real, pers nal property,
or both and identify exempt property.
17. State the specific type and purpose of the organization.
18. Is this organization incorporated in Virginia? V ~ ~,
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? N U
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
~; ~ (If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
\NUJ~K ~v.~~\~~1t@~P.
~~S~~N ~ ~oc`v \~~ e~_ ~ (2~y~ 5
~-~~C ~ ~~y Qe ar
Fair Market Value
~J~O°~
~.
~~U~
`~, 5 `v
~-
J ~
6
-.,..~~.
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and X4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo
the number of people in attendance on each date
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3$ of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
is played,
and the
7
,..... ~~
...~ "' ~'
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code .of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
i/
3 u uvoa~ ~N ~aw~4
Title Home Address
Subscribed «nd sworn before me, this ;~T~day of_ j~~~~ 19 C~j
My commission expires:
~ ~ ~` 19~
Notary ublic
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
8
'~wrs~ arty
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date ~ - `
Commissio er of the venue
The above application is not approved.
Date
Commissioner of the Revenue
9
ACTION NO. A-41090-8.b
ITEM NUMBER ~'"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Confirmation of Committee A
Transportation and Safety Commissionnt to the
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nomination was made at the March 27, 1990 meeting and
should now be confirmed by the Board of Supervisors.
Transportation and Safety Commission
Supervisor Eddy nominated William G. Rosebro to serve as a medical
representative for a four-year term which will expire March 1,
1994.
Respectfully submitted,
Approv d by,
~ ~~~~ ~
inary x. Allen ~ '''''"" ~'`~~~
Clerk to the Board Elmer C. Hodge
_________ County Administrator
Approved (x) Motion by: ABobOL. VOTE
Denied ( ) Johnson No Yes Abs
Received ( ) Eddy x
Referred ( ) Johnson x
To ( ) McGraw x
Nickens x
Robers x
cc: File
Transportation & Safety Commission File
ACTION NO. A-41090-8.c
ITEM NUMBE~".~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Request for approval of a Raffle Permit from the
Cave Spring High School Knights Booster Club
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Cave Spring High School Knights Booster Club has requested a
Raffle Permit for a raffle to be held in Roanoke County on July
7, 1990. This application has been reviewed by the Commissioner
of Revenue and he recommends that it be approved. The
application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY: APPROVED BY:
~~~~vLu/ Cam'
Mary H. Allen Elmer C. Hodge
Clerk to the Board
------- County Administrator
------------------------------
---------------------------
ACTION VOTE
Approved ( ~ Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
Bingo/Raffle Permit File
.t ~x
4 ~
~.J `
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sec.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT YES BINGO GAMES
Name of Organization The Knight's Booster Club (Cave Spring High School)
Street Address C/0 Joyce Noell
Mailing Address 3260 Longhorn Road
City, State, Zip Code Roanoke, VA 24018
Purpose and Type of Organization Support of County School Board sanctioned
sports and student athletics
When was the organization founded? 1983
1
_~~
,~ w`
Roanoke County meeting place? CS High School
Has organization been in existence in Roanoke County for two con-
tinuous years? YES ~ NO
Is the organization non-profit?
Indicate Federal Identification
Attach copy of IRS Tax Exemptio
Officers of the Organization:
President: Jack Land
Address: 5932 BiQ Horn Dr., S.W.
YES XX NO
Number # 541-51-0605
n letter.
Vice-President Romer Jefferso
Address: 5359 Doe Run Rd.. S.W
Roanoke, VA 24018 Roanoke, VA 24018
Secretary: Karen Colgrove Treasurer: Joyce Noell
Address: resently moved Address: 3260 Longhorn Rd.
Roanoke, VA Roanoke, VA 24018
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name Garland R. (Gary) Goff
Home Address 2616 Blue Heron Circle
Phone 774-9276 Bus . Phone 981-9394
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
RAFFLES: Date of Drawing July 7, 1990 Time of Drawing 1 p.m.
BINGO: Days of Week & Hours of Activity:
Sunday From To
Monday From To
Tuesday From To
Wednesday From To
Thursday From To
Friday From To
Saturday From To
2
~...
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
All proceeds from the Raffle will be used to support and train our Cave Spring
High School youth in physical fitness, and educate them in social and civic
affairs.
3
~~
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State Zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
lst Quarter 1st Quarter
2nd Quarter 2nd Quarter
3rd Quarter 3rd Quarter
4th Quarter 4th Quarter
Total Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? Yes
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? Yes
4. Does your organization understand. that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
Yes
4
..J~ ~"
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? YES
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? YES
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained?_ YEs
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? YFS
9. Does your organization understand that a one percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? YES
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? YES
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? YES
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? YES
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or X18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member o.r employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? YES
5
~~
14. Has your organization attached a complete list of its member-
ship to this application form? YEs
15. Has your organization attached a copy of its bylaws to this
application form? NO (will forward)
16. Has the organization been declared
tion under the Virginia Constitution or
If yes, state whether exemption is for
or both and identify exempt property.-
exempt from pNOoperty taxa-
statutes?
real, personal property,
17. State the specific type and purpose of the organization.
The Knight's Booster Club is a non-profit organization primarily comprised of
parents of students at Cave Spring High School and Junior High School to sup-
port school board sanctioned athletic programs at Cave Springy High School.
18. Is this organization incorporated in Virginia? No
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? rro
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
No (If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
Two (2) economy class roundtrip airline
tickets from U.S. Air $950.00
6
r
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3$ of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
~-
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
~~57~a- ~6
I'(xn~~r~s ~~lG
a 4p>~
Name U~ title Home Address
L.C~
Subscribed and sworn before me, this day of 19 ~G
My commission expires:
u,,,... G 19~
o~ ~.~,~J
tary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
8
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year. ~
~; ~,
1~,_ ,~ - ~ ~ ~ ~L- --,:~ ~- %,
Date Commi sinner f t e evenue
The above application is not approved.
Date
Commissioner of the Revenue
9
CAVE SPRING KNIGHTS BOOSTER CLUB
THANKS FOR SUPPORTING OUR
ATHLETES
Ronkeith Adkins
John and Kay Allen
Russell and Maureen Anderson
Jack and Isis Ashworth
Ward and Diana Athey
Glen and Shirley Baker
Don and Sheila Barnhart
Luther and Margaret Beazley
Lloyd 8~ Karen Beckett
Robert and Judy Beightol
Gerry & Rose Bingeman
Jennings and Marianne Bird
Tom and Jean Blankenship
Dwight and Elizabeth Bogle
Tom and Elaine Boyd
Steven and Gloria Brandt
Tom and Sandra Brewer
Mary Burnley
Bill & Jo Caldwell
"' Baxter and Linda Carter
Robert and Suzanne Casey
Bill and Jan Childs
Bill and Sandy Clark
Hal and Martha Cobble
"* AI and Karen Colgrove
Lynn and Libby Collins
Marshall and Judy Cooper
Richard and Kathleen Crotts
Rich and Linda Cullinan
Sue Dalton
Walter and Sandra DeWitt
Bill and Linda Deyerle
Gino and Beverly Dezzutti
John and Marge Diehl
Jerry and Alice Ditch
Michael and Joan Driscoll
Matt and Sonja Duffy
James and Betty Dunn
Don and Barbara Dyer
Bill and Adele Elias
Lionel and Darlene Ellis
Bill and Joy Ergle
Larry and Anita Ewing
Jerry and Linda Fayed
Bob and Linda Fisher
Paul and Elaine Frantz
David and Andrea Freeman
Jack and Sandy Freeman
Carroll and Mary Alice Gentry
David and Carol Graybeal
;...
Kim and Joy Greer
"' Jack and Karen Griffith
Don and Betty Grisso
* George and Sandra Hawes
Tom and Paula Hawthorne
Ned and Susan Hayes
" Bob and Patti Herskovitz
Jerry and Doris Higginbotham
Art and Marilyn W. Hofdelin
Bruce and Betsy Hollar
Van and Brenda Holton
Jay and Betty Honse, Jr.
Anne Humphries
Jim and Pam Hunter
Mike and Barbara Hutkin
"'* Roger and Linda Jefferson
Bill and Mickie Kagey
Bob and Jan Austin Keffer
Walt and Gerry Keister
Donnie and Lynn Kesler
Robert and Pat Kirkendall
Ken and Pamela Klinger
Alan and Elizabeth Koehler
Art and Marion Kunkle
"`"` Jack and Linda Lang
Glenn & Elaine Lavender
David and Carroll Lipps
Jim and Beth Long
Roy and Jean Main
Cary and Jeanne Mangus
Mary Ellen Marino
Richard and Pat Martin
Roy and Sylvia Martin
Jim Matheny
Bill and Punky Miller
John and Fran Morgan
John and Linda Morgan
Mary Morrison
David and Linda Murray
AI and Maureen Musci
Dick and Lane Nelson
Charles and Carolyn Newell
*" Tom and Joyce Noell
Mike and Judy Owens
"' Dan and Bobbie Oyler
Loretta H. Phillips
Frank and Saundria Plecity
Edwin and Kathy Plemons
Glenn and Alice Prather
Fred Price
4
Don and Edith Prillaman
Bob and Carol Pruner
Fred and Esther Quioco
H. M. Quioco
Heathcliff and Lydia Quioco
Tom and Bonnie Rhodes
Barney and Dee Rosalia
Rodney and Ronda Rowan
Mary H. Russell
Joe and Sue Scanlin
Brian and Sharon Schwartz
Wayne and Elaine Shafer
Dale and Becky Sheets
Ralph and Sarah Sheffey
Tim and Kathy Shelton
George and Margaret Shorter
Haven and Nancy Shuck
Andy and Sondra Slemp
Dale and Diane Slider
Jack and Terri Smith
W. P. and Lynn Smithson
Russ and Karen Spicer
**
Board Member
Officer
Ron & Jeannette Squires
Kenneth H. Stanley ~~`
Bob and Pat Stratton
Bob and Jeannine Strong
Dave and Debbie Tanis
Marvin and Susan Thews
Nancy Thomas
Frada and Louise Tillman
Walt and Barbara Trollinger
Charles and Carol Tull
John and Mary Valentine
Wally and Mary Lou Vaniels
Bill and Susan VanName
Austin and Nancy Verity
Dale and Majorie Walker
Dave and Loretta Walton
Betty F. Ward
Bob and Dale Waters
Darrell and Carolyn Whitt
Jim and Betty Wilson
Barry and Libba Wolfe
Daniel and Mary Yasenchak
.~
DEPARTMENT OFTi\XATION COMMONWEALTH OF VIRGINIA 6201060
Form ST-19
`'~~ 6~~' SALES AND USE TAX CERTIFICATE OF EXEMPTION
To:
(Nude or Dealer)
(Number and.Stmt or Rural Route) (City, Town, or Port Olfi«) (Stue and ZIP Code)
Date
19
The Virginia Sales and Use Tax Act provides that the Virginia sales and use tax shall not apply to the kinds and classes of tangible personal property
shown in Items 1 through 16 below when purchased for the specific purposes set out in Items 1 through 16.
The undersigned purchaser hereby certifies that all tangible personal property purchased or leased from the above named supplier on and after
this date will be purchased or leased for the purpose indicated below, unless otherwise specified on each order, and that this Certificate shall remain
in effect until revoked in writing by the Department of Taxation (Check proper box below).
^ 1. Tangible personal property purchased or leased for use or consumption by a non-profit college or other institution of learning or a non-
commercial educational telecommunications entity not conducted for profit.
^ 2. Tangible personal property purchased or leased for use or consumption by a ^ ron-profit hospital, ^ non-profit lice.-ISed nursing home,
^ licensed non-profit, nonstock home for adults, ^ non-profit health maintenance organization, or ^raon-profit, nonstock clinics organized
exclusively for the purpose of furnishing free health care services by physicians and dentists.
^ 3. Tangible personal property for use or consumption by anon-profit community health center established for the purpose of providing health
care services for areas of Virginia containing a medically underserved population as defined by 2 U.S.C. $254 c (bx3).
^ 4. Tangible personal property purchased or leased for use or consumption by a volunteer fire department or volunteer rescue squad, not con-
ducted for profit, and construction materials to be incorporated into realty when sold to and used by such organization, rather than a contrac-
tor, in construction, maintenance, or repair of any property of such organization.
O 5. Tangible personal property purchased for use or consumption by a non-profit hospital cooperative or non-profit hospital corporation which
is operated solely for the purpose of providing services to non-profit hospitals.
O 6. Historical documents, manuscripts, maps and rare books purchased by anon-profit State historical society which maintains a research library
open to the public without charge.
^ 7. Controlled drugs purchased by a licensed physician for use in his professional practice.
^ 8. Tangible personal property purchased or leased for use or consumption by a qualified non-profit nutritional program for the elderly.
^ 9. Tangible personal property purchased or leased for use or consumption by a non-profit organization organized exclusively to provide educa-
tion, training and services to retarded citizens provided that 1.) such property is used exclusively in providing these services and 2.) the
organization receives more than 50% of its funding from government sources.
^ 10. Tangible personal property purchased or leased for use or conslmption by the Virginia Humane Society and other like non-profit organiza-
tions for the prevention of cruelty to or the promotion of humane care of animals.
^ 11. Tangible personal property for use or consumption by a non-profit food bank or other organization organized and operated exclusively for
the distribution of food to infants, the ill or the needy.
~2. Tangible personal property purchased by an elementary or secondary school conducted not fQr profit or Parent Teacher Associations and
other groups associated with non-profit elementary and secondary schools in connection with fund raising activities where the net proceeds
will be contributed directly to the school or used by the group to purchase certified school equipment; and certified. school equipment pur-
chased by such groups for contribution directly to the non-profit school.
^ 13. Tangible personal property purchased for use or ceasumption by anon-profit organization organized exclusively for the purpose of providing
education, training, services, and assistance in independent living to foster care children and youth without families.
* * * Additional Exemptions are continued on the Reverse Side of this certificate. * * *
NOTE: THIS CERTIFICATE OF EXEMPTION WILL NOT BE VALID, UNLESS THE BACK OF THIS FORM IS
COMPLETED AND SIGNED BY THE PURCHASER. ,.
ACTION NO. A-41090-8.d
ITEM NUMBER ~ ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Request for approval of a Raffle Permit from the
North Cross School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The North Cross School has requested a Raffle Permit for a
raffle to be held in Roanoke County on May 12, 1990. This
application has been reviewed by the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen
Clerk to the Board Elmer C. Hodge
------- County Administrator
---------
ACTION
Approved (x) Motion by: Bob L. ---
Johnson -------------------
VOTE
No Yes Ab
Denied ( ) s
Received ( ) Eddy x
Referred ( ) Johnson x
To ( ) McGraw x
Nickens x
Robers x
cc: File
Bingo/Raffle Permit File
°'"' ~j
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sec..
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT_~ BINGO GAMES
Name of Organization lY(Jf2/~ ~~~pc'c, ~~jpp`
Street Address ~p?s~- ~~~ ~i~.~ ~~~,
Mailing Address Q~q-yy~~..
City, State, Zip Code Grgy~ p~~,~i ~ . .~~a/~1'
Purpose and Type of Organization ~~~~~~/~ ~~, ~,C~pp
When was the organization founded? 1~~~
1
..,i -"~
Roanoke County meeting place? ~ie,~
Has organization been inexistence in Roanoke County for two con-
tinuous years? YES ~/ NO
Is the organization non-profit? YES ~ NO
Indicate Federal Identification Number # S ~--6~~5 ~2
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President: ~/ ~u~d lY
Address: ~~~ ~aD
Secretary: i2S. ,~u ~/ '
Address: ~~b-o~ ,~~~ ~~~~ h~J4~7
Vice-President~6~~~/~ ~Sl~Gr~.f~`r7
Address : .,~v y~2. 24~(~~±aad ~i2
Treasurer: ~h~Ymi ~ ~``%,s
Address : ~6~X ~~:~.5
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name ~~la~ t/i Q [~ Gl GyG~ ~ vL / c~
r
Home Address ~[~ (~`~~~ ~„y ~~ ~ ~ .
Phone
Bus . Phone g~9-~ ~ ~~
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
RAFFLES: Date of Drawing ~ /~- ~p Time of Drawing ~: oo P%l
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From To
From To
From To
From To
From To
From To
From To
2
~-° T
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
~L i er-e~ ~~Lr~%~~e~/
3
J `~
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State Zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? yE?~
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? ~
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cor required to be maintained for Bingo games or raffles?
e5
4
,~.,""~
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? ~S
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? g
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter unti such report is properly filed and a
new permit is obtained? s
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provision of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a one percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the nnual financial report due on or before
the first of November? _s
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?--r'~~; -
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating ip management,
operation, or conduct of any such game or raffle?
12. Has your organization attached a check for the annual permit
fee in the, mount of $25.00 payable to the County of Roanoke,
Virginia? .~
13. Does our organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member o.r employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? ~
5
~- i~
14. Has your organization attac ed a complet ist of its member-
ship to this application form? 0 - --- ~,~ ,~; ~~
15. Has your orga ization a t ched a copy of its bylaws to this
application form?~b ~v,.c~ ,.~r ~-~
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, per onal property,
or both and iflentify~exe~pt property.~Q j~
17. State the specific t~~e ar~d purpose of the organization.
18. Is this organization incorporated in Virginia?
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code?
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by t Virginia Department of Agriculture and Consumer Affairs?
U (If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
Y ~2 i~
/ /I '2 / ~~N/c ? S ~N
~il o~m~~-/~Gyv/so~i~~~~ ~~Izc~i~a.
Fair Market Value
6
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3~ of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
~--t.
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
~ ~~~~
Name _,
Title
Home Address `~r°t UST
Subscribed and sworn before me, this day of 19
My commis/s ion expires: ,%
~/~~~~oZ.. 19
Notary Pu li
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
8
~'-G
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
w
' D~'te Commi sinner f th Revenue
The above application is not approved.
Date Commissioner of the Revenue
9
COUNTY OF ROANORE, VIRGINIA
CAPITAL FUND UNAPPROPRIATED BALANCE
Beginning Balance at July 1, 1989
September 12, 1989 Contribution towards Hollins Fire Truck
March 13, 1990 Automatic Court Documentation System
Balance as of April 10, 1990
Submitted by
~~ ~. ~,~-
Diane D. Hyatt
Director of Finance
$ 89,608
(25,000)
(25,000)
39 608
(~! ~'
COUNTY OF ROANORE, VIRGINIA
GENERAL FUND UNAPPROPRIATED BALANCE
Balance at July 1, 1989
November 15, 1989 Dental Insurance
November 28, 1989 Drainage Projects
December 19, 1989 Library Automation
December 19, 1989 Drainage Engineer - half year
December 19, 1989 Bushdale Road Right of Way
January 9, 1990 Hurricane Hugo Expenses
January 23, 1990 Implementation of New
Police Department
March 13 , 1990 Contract Mowing and Equipment
for Parks and Recreation
Balance as of April 10, 1990
of
Amount General Fund
$4,483,543 7.10
(106,980)
(180,000)
(300,000)
(17,500)
(15,000)
(109,000)
(157,700)
(50,000)
$3,547,363
5.62 %
Submitted by
Diane D. Hyatt
Director of Finance
On December 19, 1989, the Board of Supervisors adopted a goal statement to
maintain the General Fund Unappropriated Balance at a minimum of 6.25% of
General Fund expenditures ($63,168,000), which is $3,948,000.
L-=
COUNTY OF ROANORE, VIRGINIA
RESERVE FOR BOARD CONTINGENCY
Beginning Balance at July 1, 1989 $11,395
Additional Amount from 1989-90 Budget 50,000
June 14, 1989 Contribution to Va. Amateur Sports (25,000)
July 11, 1989 Purchase of drainage easement (5,000)
July il, 1989 Option on 200 acres real estate (3,750)
July 25, 1989 Donation to Julian Wise Foundation (5,000)
August 8, 1989 County supplement for new position (869)
in Sheriff's Department
August 22, 1989 Part time volunteer coordinator (5,800)
August 22, 1989 Public Information for Police Department (9,000)
referendum
November 28, 1989 Stormwater Feasibility Study (3,382)
December 22, 1989 Copy machine rental for Treasurer's Office (2,415)
(Administratively approved)
December 29, 1989 Portable telephones for Rescue personnel 1 045
(Administratively approved)
Balance as of April 10, 1990 134
Submitted by
Diane D. Hyatt
Director of Finance
ACTION #
ITEM NUMBER ~ "" -7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Accounts Paid - March 1990
COUNTY ADMINISTRATOR'S COMMENTS:
SUNINIARY OF INFORMATION:
Payments to Vendors: $2,407,823.23
Payroll: 3/2/90 $ 409,412.95
3/16/90 417,181.72
3/30/90 457,136 79
$1,283,731.46
X3,691,554.69
A detailed listing of the payments is on file with the Clerk
to the Board of Supervisors.
SUBMITTED BY:
APPROVED:
~•
Diane D. Hyatt
Director of Finance
~~~ .~,~
Elmer C. Hodge
County Administrator
---------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( )
Referred ( ) Johnson
To McGraw
Nickens
Robers
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 1990
RESOLUTION CERTIFYING EXECUTIVE MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF
VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia that such executive meeting was conducted in
conformity with Virginia Law.
NOW, THEREFORE BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies,
and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors of Roanoke
County, Virginia.
1U11~111111111111111~11111111~111111111111111111111111111~111111111111111111111111111111111111111111111111111111111111111111111111,(j
_ _
- ~ -
_ _
_ _
_ _
_ _
_ Q
APPEARAIiTCE ~Z.E UEST
_ _
_ _
_ _
_ _
_ _
_ _
AGENDA ITEM NO.
_ _
_ _
_ _
SUBJECT ~v~~,e~isQ~2~ ,~v~2 ~t~~
_ _
I would like the Chairman of the Board of Supervisors to
recognize me during the public hearing on the above matter
= so that I may comment.WHEN CALLED TO THE PODIUM,
= I WILL GIVE MY NAME AND ADDRESS FOR THE _
= RECORD. I AGREE TO ABIDE BY THE GUIDELINES
c LISTED BELOW.
__
c • Each speaker will be given between three to five minutes to comment
__
whether speaking as an individual or representative. The chairman will _-
= decide the time limit based on the number of citizens speaking on an issue,
and will enforce the rule unless instructed by the majority of the Boazd to
= do otherwise. _
c
__
• Speakers will be limited to a presentation of their point of view only. Ques-
bons of clarification may be entertained by the Chairman.
c
_ • All comments must be directed to the Boazd. Debate between a recognized
speaker and audience members is not allowed.
_
• Both speakers and the audience will exercise courtesy at all times.
_
- • Speakers are requested to leave any written statements and/or comments c
with the clerk. _
c
• INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED
GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION
FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT
THEM.
PLEASE PRINT LEGIBLY AND GIVE TO DEPUTY CT.F.RK
mlllllllllllllllllillllllillllllllllllllllillllllillllllllllllllillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll~
xpril 1C, 1990 }'~
r,Z~a~IvTE1I'ICiv TG 't'H~ ~iGrilvCK CCUi'~TY ~GaRD C.H' ~d~-~nVI~C~S
~~Ay name is :~lfredrowell. I reside at 34-~0 {'ranklin street, in
~~.oanoke County.
'i`,y comments are addressed to four of you, not including Zee giddy.
The reason he is excluded is that he is newly elected to this board
and has not yet shown to county citizens his degree of financial
responsibility and management acumen.
1-ou have, and your performance has been so abominable that you should
all resign in shame. gust within the past two weeks two events have
shown that you are indeed spendthrifts with taxpayer money, and are
irresponsible and negligent in your supervisory duties. 't`hose two
events are the consultant's report on county spending and fee
schedules for services, and the reportedly deliberate and wilful,
and rolon~ed, actions of the schools superintendent and his staff
in contravention of :;udgetary disciplines placed on him. I'm
confident that, in this etZVironrnent, tlLcre are others waiting for
e~>posure.
lvothing will happen to you or to the culpable parties. The taxpayers
will pick up the tab as they always do. you will posture a lot and
utter more nonsensities about this or that never happening again.
It will happen again, I assure you, and the charade will be repeated.
It always does when managers doiz't mind the store and have no regard
for the patron.
You cannot use the defense that no one told you so. I have, and
publicly. .~ '
I realize that you cannot know everything; that goes on in your
sphere of responsibilities. That would be neither possible nor
desirable. `What chief executives do principally in any organization
is set the tone - establish the atmosphere - turn the lamp to its
proper intensity. What is where you have failed miserably,
encouraging wanton spending, hysterical empire building, and disregard
for the real needs and wants of your constituencies.
Nationalize as you may, you are bad supervisors. ode ~~~Tould be better
off without you.
~~
;~
COUNTY OF ROANOKE,
VIRGINIA
7.9.8.9
PROPOSED BUDGET
FY 1990-91
TABLE OF CONTENTS
Page
Budget Calendar ........................................ 1
Budget Message ....................................... 2
Board of Supervisors Priorities .............................. 10
Fund Balance and Revenue Totals ........................... 11
Fund Balance and Expenditure Totals ......................... 12
Revised Revenue Projections ............................... 13
Potential Source of Additional Revenue ........................ 14
General Fund Expenditures ................................. 15
Proposed FY 1990-91 Budget by Department .................... 16
Major New Items Funded ................................ 21
Recommended Increases in Employee Benefits ................. 22
Existing Long-Term Debt for County and Schools ............... 23
Human Service Organizations .............................. 24
Dues and Contributions ................................. 25
Requests for New Positions ............................... 27
Requests for New Vehicles ................................ 29
Requests for Capital Outlay Other Than Vehicles ................. 31
AddbackList ......................................... 41
General Fund Unappropriated Balance ......................... 49
Projects Pending in FY 1989-90 ............................ 50
Capital Projects Recommended for Bond Issue ................... 51
County Projects Submitted for Bond Issue Plan .................. 52
School Projects Submitted for Bond Issue Plan .................. 54
ALL-AMERICA CI11f
.~ .~~~
,~
~~9'g'9
COUNTY OF ROANOKE, VIRGINIA
1990-91
ANNUAL FISCAL PLAN
BOARD OF SUPERVISORS
Richard W. Robers
Chairman of the Board
Steven A. McGraw
Vice Chairman of the Board
Lee B. Eddy
Board Member
Bob L. Johnson
Board Member
Dr. Harry C. Nickens
Board Member
Elmer C. Hodge, Jr.
County Administrator
Reta R. Busher, CPA
Director of Management and Budget
COUNTY OF ROANOKE, VIRGINIA
FY 1990-91 BUDGET WORK SESSION
REMAINING BUDGET CALENDAR
APRIL 10, 1990
Date Activ~it C
April 10, 1990 Budget Work Session. County Administrator to
present balanced budget and Bond Issue Plan.
April 10, 1990 Public hearing to allow citizen discussion on real
estate, personal property, machinery and tools tax
rates.
April 10, 1990 Adoption of 1990-91 real estate, personal property,
machinery and tools tax rates.
April 24, 1990 Public hearing to allow citizen discussion on the
overall budget. Adoption by Board of Supervisors
of school board budget.
May 8, 1990 Adoption of County Budget for FY 1990-91. First
reading of Budget Appropriation Ordinance.
May 22, 1990 Second reading of Budget Appropriation
Ordinance. Adoption of Budget Appropriation
Ordinance.
June 8, 1990 Adopted budget printed and distributed to
Department Heads.
May 11, 1990 - Preparation of budget book for printing.
July 27, 1990
July 30, 1990 - Budget book sent to printers.
August 10, 1990
August 20, 1990 Budget book submitted to Government Finance
Officers Association (GFOA).
1
C)F FtOANp,I.~
~ ^ L
2 ~
Z
v a
1$ E50 $$
SFSC(11CENTENN~P~
A Beau[iful Beginning
COUNTY ADMINISTRATOR
ELMER C. HODGE
April 10, 1990
ALLAMERICA CITY
'' I ~'
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
STEVEN A. MCGRAW. VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
Mr. Chairman, Members of the Board, and Residents of Roanoke County:
Attached for your review is Roanoke County's proposed budget and supporting schedules for
fiscal year 1990-91. The budget has been balanced within existing tax rates and addresses many
of the priorities established by the Board of Supervisors at their retreat in January 1990.
Specifically, the Board's priorities are as follows:
• Landfill and Recycling
• Bond Improvements Plan
• Employee Benefits
• Economies/Efficiencies
• Economic Development
• Public Safety
Some of the major accomplishments of the 1990-91 budget include:
• Maintenance of existing tax rates
• 5.2 percent average salary increase for all School and
County personnel
• Establishment of a County Police Department
• Funding of five new police officers
• Construction of the Read Mountain Fire Station
• Expansion of the recycling program
• Funding of a market survey for County employees
• Funding of four new paramedic/firefighters
• Funding to complete the Zoning Ordinance update
• Proposed projects for inclusion in the Capital Improvements Program
2
(~n~tn~~ of ~nttnvkr
P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004
THE PROPOSED FY 1990-91 BUDGET
The gross operating budget for fiscal year 1990-91 is $153,025,487. This represents an increase
of 2.9 percent over the 1989-90 fiscal year budget of $148,760,413. The budget changes by fund
are shown below:
Proposed Appropriations By Fund
Dollar
Fund 1989-90 1990-91 Increase Percent
Description Budget Budget Decrease) Chance
General Fund $ 62,353,648 $ 67,055,450 $ 4,701,802 7.5%
Debt Fund 6,607,879 7,264,622 656,743 9.9%
Capital Fund 1,051,443 722,155 (329,288) (31.3)%
Internal Services Fund 1,050,534 1,168,754 118,220 11.3%
Utility Funds 8,136,003 8,750,051 614,048 7.5%
School Funds 68,373,844 67,148,180 (1,225,664) (1.8)%
Other Funds 1,187.062 916.275 (270,787) 22.8
Total All Funds $148,760,413 $153,025,487 $ 4,265,074
This budget is balanced within the existing tax rate for real property ($1.15), personal property
($3.50), and machinery and tools ($3.00). While increasing demands for service, decreasing state
funding and limited growth in our tax base presented fiscal challenges we were able to maintain
current service levels and move forward with several programs. Funding was provided for a new
economic development project to be identified at a later date; for the teacher salary mandate; for
eleven new staff positions; five police officers, four paramedics/firefighters, and two others; for
increased landfill tipping fees; for leachate removal at Dixie Caverns Landfill; for 30 new school
buses; contributions to various cultural and human service organizations; and for the expansion
of the automated refuse collection system and the County's recycling program.
BUDGET HIGHLIGHTS
The General Fund budget for fiscal year 1990-91 of $67,055,450 is an increase of $4,701,802 over
1989-90 or approximately 7.5%. The significant new revenues are generated primarily through
increased real estate and personal property tax assessments, increased recordation tax revenue
and revenue produced by increased user fees. The following table summarizes the General Fund
revenues by major categories.
3
General Fund Revenues
Revenue
Category
1989-90 1990-91
Budget Budget
Dollar
Increase Percent
Decrease) Chan e
Real Estate Tax
Personal Property Tax
Sales Tax
Business License Tax
Motor Vehicle License Tax
Utility Consumer Tax
Meals Tax
Commonwealth
Other Local Revenues
Beginning Fund Balance
Total General Fund
Revenue
$ 28,511,770 $ 31,250,000 $ 2,738,230 9.6%
11,650,000 13,000,000 1,350,000 11.6%
4,200,000 4,300,000 100,000 2.4%
2,100,000 2,150,000 50,000 2.4%
1,325,000 1,350,000 25,000 1.9%
1,400,000 1,400,000 -0- 0.0%
1,700,000 1,800,000 100,000 5.6%
7,336,670 7,569,000 232,330 3.1
3,605,208 4,236,450 631,242 7.5%
525.000 -0- (525, 000) 100.0
$ 62,353,648 $ 67,055,450 $ 4,701,802 7.5%
Locally generated revenue of $59,486,450 will provide 89 percent of total General Fund revenue,
while the State's contribution of $7,569,000 will provide approximately 11 percent. Of the 89
percent provided by local dollars, 66 percent is generated by the real estate and personal
property tax revenues. Together they account for $4,088,230 in incremental new revenues or 87
percent of the total increase in general fund revenues projected for fiscal year 1990-91. This
indicates that Roanoke County must continue efforts to improve the ratio of residential to
commercial/industrial tax base.
Revenues form the Commonwealth represent categorical funding for welfare programs or serve
as reimbursement for state supported services such as the offices of the constitutional officers.
These incremental new revenues are not flexible, but rather are restricted to the programs for
which they were instituted. The minimal increase in this category reflects the State's tight budget
situation for the next biennium and is a conservative estimate for the fluctuations in salaries and
approved programming levels.
4
The following table summarizes General Fund expenditures proposed for fiscal year 1990-91 by
major category:
Expenditure
Category
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non-Departmental
Transfer to Debt
Transfer to Schools
Transfer to Capital
Other Transfers
Total General Fund
Expenditures
General Fund Expenditures
1989-90
Budget
$1,082,620
4,721,243
175,745
2,591,551
5,697,332
4,041,595
6,911,336
1,655,647
5,392,696
28,637,950
901,443
544,490
$ 62,353,648
1990-91
Budget
$ 1,166,127
4,677,291
163, 867
2,618,244
6, 677, 843
4,653,885
7,268,286
2,204,430
5,383,995
30,723,230
672,155
846,097
$ 67,055,450
Dollar
Increase
Decrease)
$ 83,507
(43,952)
(11,878)
26,693
980,511
612,290
356,950
548,783
(8,701)
2,085,280
(229,288)
301,607
$ 4,701,802
Percent
Change
7.7%
(.9)%
(6.7)%
1.0%
17.2%
15.1%
5.2%
33.1
(.2)
7.3%
(25.4)
55.4%
7.5%
The significant issues addressed in the fiscal year 1990-91 budget are outlined below:
Education: The budget includes a transfer to the Schools from the General Fund for operations
in the amount of $30,723,230. This is a net increase of $2,085,280 or 7.3% over fiscal year 1989-
90. Each year the General Fund also provides funding for the school and County debt service
in the Debt Fund. In 1989-90, the School Board agreed to fund any incremental increase in their
own debt service payments; therefore the 1990-91 budget reflects a transfer to the Debt Fund for
school debt obligations of $1,646,575, an amount equal to that transferred in the current year.
Dr. Wilson will fund the $125,664 increase in the schools debt service, purchase 30 new school
buses, and complete the previously approved building repairs with existing VPSA bond proceeds.
The 1990-91 fiscal year School budget will also allow the schools to meet or exceed the State
mandate for teacher salaries by providing an average of 5.2 percent increase for instructional
personnel. Dr. Wilson will also be able to expand Roanoke County's Dropout Prevention Program.
Many new capital requirements for the school system will be discussed during our review of the
countywide Capital Improvements Program, such as the purchase of land for a new Cave Spring
High School and the construction of a middle school at the Glenvar High School location.
5
New Regional Landfill: The proposed site for the new regional landfill is large enough for
Roanoke County to allow other localities to participate through contractual arrangements. Costs
will be incurred during FY 1990-91 for the acquisition of land, engineering and some construction
work. The proposed budget includes $350,000 for this purpose.
Spring Hollow Reservoir: It is well known that the Roanoke valley needs an additional water
supply for current demands and for future growth. In 1983 the four valley governments agreed
to proceed jointly with development of a new water supply. On that basis, the County permitted
the Spring Hollow Reservoir and acquired the necessary land. All engineering reports support
the feasibility of this project. In 1987, the City of Roanoke indicated that it no longer wished to
participate. This shifted the entire cost of the project to Roanoke County. The City will most
certainly benefit from the new reservoir and should participate in the cost of construction and
operation. Staff would recommend at this time that the project be placed on hold, pending the
outcome of the November referendum on consolidation. ff consolidation is approved, the issue
of a new water supply should be addressed by the new regional government. If consolidation
does not occur, the County will move forward on a scale and schedule that we can
accommodate.
Recycling and Solid Waste: The proposed budget includes funding to lease/purchase two one-
arm refuse trucks and enough carts to cover approximately 60% of the households in the County.
Also, we will lease/purchase additional carts for the expansion of our automated recycling program
to 12,500 households or 50% of the County. Landfill tipping fees will be increasing effective July
1, 1990, therefore an additional $100,000 was funded for this purpose.
Employee Benefrts: Funds have been included in the FY 1990-91 budget to provide the staff with
an average 5.2 percent salary increase on their anniversary. A market survey was conducted by
the Department of Human Resources that indicates that a number of job classifications are 10%
or more below the market. Staff recommends increasing those job classifications to the
appropriate pay grade level. This adjustment will affect 213 employees and will cost a total of
$391,000. The implementation of the market survey will assist Roanoke County to maintain
competitiveness in the market place and attract and retain qualified employees. Proposals for
health insurance coverage for the contract year beginning July 1, 1990 were received on March
28, 1990 and the County staff is in the process of reviewing the alternatives with the County's
insurance consultant. The 1990-91 budget includes an increase of $100,000 for health insurance
premiums in anticipation of a 20% increase in health insurance costs. At this time relatively few
employee are affected by the VSRS Early Retirement Program. We do recommend adopting this
program in FY 1991-92.
Economic Development: Economic Development has been identified as a priority by the Board
of Supervisors for several years. It is imperative that the County improve the ratio of residential
to business tax base to avoid undue tax burden on the individual taxpayer. A ratio of 75 percent
residential to 25 percent commercial and industrial by the year 2003 is our goal. Roanoke County
6
currently has a ratio of 84/16. Included in the 1990-91 fiscal year budget are funds. to complete
our commitment to Tweeds, Inc. and to establish a $100,000 reserve for an economic
development project to be identified at a later date.
Dixie Cavems Landfill: Roanoke County has been involved in the clean-up of the old landfill site
at Dixie Caverns for the past three years. To date we have spent a little over $1.2 million to
excavate, treat, and remove those materials identified as hazardous. The EPA will perform a
remedial investigation and feasibility study (RI/FS) at Dixie Caverns which is expected to take two
to three years to complete. When the RI/FS is completed the County will then have permission
to close the landfill. The FY 1990-91 budget includes $200,000 in additional funding for the on-
going leachate removal at this site.
Law Enforcement: In addition to establishing the newly approved Police Department, the budget
provides for the funding of five additional police officers. Staff is currently reviewing with the
Compensation Board the positions they will continue to fund and the positions that will need to
be paid for with the new 599 allocation.
Fire and Rescue: Funds have been included in the proposed FY 1990-91 budget to add four
paid paramedic/firefighter positions, two at Bent Mountain and two in Vinton. In our on going
effort to recruit end retain fire and rescue volunteer personnel, $200,000 has been included in the
budget for the continuation of the Volunteer Length of Service Award Program. As well, a
supplemental Workman's Compensation policy has been proposed for the volunteers at a cost
of $9,875.
Regional Projects: Funds are included for the County's $265,000 contribution to the Roanoke
Regional Airport, our pro-rata share of the Regional Partnership, our share of the Library
Automation System, a $25,000 contribution to the Roanoke Valley Convention and Visitors Bureau,
and fifty percent of the cost of operations of the joint Roanoke County/Botetourt County Blue
Ridge Library. We are currently negotiating with Botetourt County for a new Read Mountain Fire
station on Route 460. We have also identified the Peters Creek Watershed Project as a top
priority in the proposed 1991 bond referendum.
Consolidation: We recognize that consolidation is an issue that must be dealt with this year, but
we also must address, in a responsible way, the other issues that are before us. The strength
of Roanoke County, as it is today or in its role as part of the new Roanoke Metropolitan
Government, depends on what we do in the FY 1990-91 and future budgets.
Contributions: Each year Roanoke County contributes to various cultural and human service
organizations. In FY 1990-91, we propose to fund $30,000 for organizations such as the League
of Older Americans, TRUST, and the Free Clinic of the Roanoke Valley. We will continue to fund
TAP and Mental Health Services. We have also provided contributions to the Roanoke Symphony,
Center in the Square, the Arts Council, and the Julian Stanley Wise Museum. Virginia Western
7
Community College has asked for our continued support with the cost of constructing their new
science building and the budget includes the second of three proposed payments in the amount
of $21,000.
Unfunded Requests: Each year many County departmental requests remain unfunded. This year
is no exception, thirty-seven new positions were requested, but only eleven could be funded; sixty-
five new vehicles were requested and only thirty-two were funded; cultural and human service
organizations requested approximately $607,000 in donations and we could only fund a small
fraction of the amount requested. Even though we are unable to fund all requests, we have been
able to move forward on several programs such as the new Police Department, paid
firefighters/paramedics for two stations, the expansion of both the recycling and mechanical refuse
pick-up programs, and improved employee benefit levels.
CAPITAL IMPROVEMENTS PLAN
It has been five years since Roanoke County issued its last general improvement bond issue and
there a number of capital needs that should be addressed at this time; for example, additions to
several schools, acquisition of land for a new Cave Spring High School, expansion of several
County parks, acquisition of a new north county library, and major drainage projects. The specific
projects identified for the proposed bond issue will be selected as a result of a Capital
Improvements Program update process to be conducted jointly by the Department of
Management and Budget, the Department of Planning and Zoning and the Planning Commission.
There has been some concern about putting this issue on the November referendum which is the
same time that the consolidation question will be on the ballot. Therefore, staff is recommending
that the proposed Bond Issue be scheduled for a referendum in the spring of 1991.
CONCLUSIONS AND RECOMMENDATIONS
The Board of Supervisors supports a fiscally conservative philosophy and has stressed
economies, efficiencies and long-range planning. One of the best ways to promote this
philosophy is to set limits on the availability of new revenue, thereby encouraging efficient and
innovative management. A number of board members have recommended a reduction in the real
estate tax rate for FY 1990-91. The Consolidation Agreement, approved by the Board also
indicated a suburban real estate tax rate for the "Old County" of $1.10 per $100 dollars of
assessed value. If a tax reduction is a goal of Roanoke County, we should proceed in a planned
and orderly fashion. Staff therefore proposes a $.01 reduction in the real estate tax rate in each
of the next five years. It is recommended that the first reduction be effective January 1, 1991.
8
In closing, we invite discussion and input from the Board of Supervisors and residents of Roanoke
County. Changes will be incorporated for review at the Budget Work Session and Public Hearing
on April 24, 1990. The 1990-91 budget is scheduled for adoption on May 8, 1990. At this time,
staff would like to ask for the Board's approval to begin the Capital Improvements Program
update process.
Staff is pleased to present this balanced budget for your consideration. We believe that it
accurately reflects the priorities and requests of the Board of Supervisors. Finally, I want to thank
the school and County staff, and in particular Reta Busher and Bayes Wilson, for their help in
preparing this budget.
Respectfully Submitted,
Cf~~ -~^
Elmer C. Hodge
County Administrator
9
County of Roanoke, Virginia
Fl( 1990-91 Budget Work Session
April 10, 1990
Board of Supervisors Priorities for FY 1990-91
• Landfill and Recycling
• Bond Improvements Plan:
Spring Hollow
Asbestos Removal
Drainage
Major Maintenance and Repairs
Equipment Replacement
• Budget:
Employee Benefits
Economies
Efficiencies
• Economic Development
• Emergency Services:
Police Department
Fire and Rescue Department
io
COUNTY OF ROANOKE, VIRGINIA
PROPOSED FUND BALANCE AND REVENUE TOTALS
FISCAL YEAR 1990-91
APRIL 1 b, 1990
Fund
Governmental Funds -General:
General Fund
Debt Service Fund
Youth Haven II Fund
Recreation Fee Class Fund
Capital Fund
Garage II Fund
Beginning
Balance
-0-
Revenues
$ 67,055,450
7,264,622
331,319
351,256
722,155
233.700
75,958,502
1,168,754
8,466,757
. 88,193
_ 195.101
-0- 85,877,307
62,143,821
-0-
2,724,000
1,543,521
736,838
-0-
67,148,180
Internal Service Fund
Utility Fund
Offsite Facilities Fund -Water
Offsite Facilities Fund -Sewer
Governmental Funds -School:
School Operating Fund
School Bus Fund
School Cafeteria Fund
School Federal Programs Fund
School Textbook Fund
School Capital Improvements Fund
-a
$ -0-
$153,025,487
Less: Interfund Transfers (40,661,808)
Total $ -0- $112,363,679
11
Available
Funds
$ 67,055,450
7,264,622
331,319
351,256
722,155
233.700
75,958,502
1,168,754
8,466,757
88,193
195,101
85,877,307
62,143,821
-0-
2,724,000
1,543,521
736,838
-0-
67,148,180
$153,025,487
(40,661,808)
$112,363,679
COUNTY OF ROANOKE, VIRGINIA
PROPOSED FUND BALANCE AND EXPENDITURE TOTALS
FISCAL YEAR 1990-91
APRIL 10, 1990
Fund
Governmental Funds -General:
Ending
Expend'fiures Balance Total
General Fund $ 67,005,450 $ 50,000 $ 67,055,450
Debt Service Fund 7,264,622 7,264,622
Youth Haven II Fund 331,319 331,319
Recreation Fee Class Fund 351,256 351,256
Capital Fund 722,155 722,155
Garage II Fund 233.700 233.700
75,908,502 50,000 75,958,502
Internal Service Fund 1,168,754 1,168,754
Utility Fund 8,466,757 8,466,757
Offsite Facilities Fund -Water 88,193 88,193
Offsite Facilities Fund -Sewer 195.101 195,101
85,827,307 50,000 85,877,307
Governmental Funds -School:
School Operating Fund 62,143,821
School Bus Fund -0-
School Cafeteria Fund 2,724,000
School Federal Programs Fund 1,543,521
School Textbook Fund 736,838
School Capital Improvements Fund -0-
67,148,180 -0-
$152,975,487 $ 50,000
62,143,821
-0-
2,724,000
1,543,521
736,838
-0-
67,148,180
$153,025,487
Less: Interfund Transfers X40,661,808) (40.661,808)
Total $112,313,679 $ 50,000 $112,363,679
12
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13
County of Roanoke, Virginia
FY 1990-91 Budget Work Session
Potential Sources of Additional Revenue
April 10, 1990
Description Amount
• User Fees $ 198,800
• 1 ¢ Real Estate Tax Rate (F~ $ 271,000
• Utility Consumer Tax
6% to 10% without water $ 950,000
6% to 10% with water $1,280,000
6% to 12% with water $1,816,000
• Recordation Tax Increase $ 157,000
• Fund Balance
Current Balance $3,547,363 or 5.62% Unknown
• 1 % Attrition Factor (Turnover) $ 168,000
• Sale of Properly -Pending $ 400,000
14
COUNTY OF ROANOKE, VIRGINIA
GENERAL FUND - IXPENDITURES
APRIL 10, 1990
1990 1991
Budget Proposed
Estimated Expend'~tures:
General Administration $ 1,082,620 $ 1,166,127
Constitutional Officers 4,721,243 4,677,291
Judicial Administration 175,745 163,867
Management Services 2,591,551 2,618,244
Public Safety 5,697,332 6,677,843
Community Services 4,041,595 4,653,885
Human Services 6,911,336 7,268,286
Non-Departmental 1,605,647 2,154,430
Transfers to Other Funds:
Debt Service 5,392,696 5,383,995
Capital 901,443 672,155
School Operating 28,637,950 30,723,230
Garage II 120,000 100,000
Youth Haven II 78,658 50,000
Internal Service 305,832 656,097
Utility 40,000 40,000
Sub-Total Transfers $ 35,476,579 $ 37,625,477
Total Expenditures $ 62,303,648 $ 67,005,450
Fund Balance -Ending 50,000 50,000
Total Expenditures and Fund Balance $ 62,353,648 $ 67,055,450
15
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20
County of Roanoke, Virginia
FY 1990-91 Budget Work Session
Major Items Funded
April 10, 1990
Public Safety:
Fire and Rescue
Two Firefighter/Paramedics -Bent Mountain $ 29,560
Two Firefighter/Paramedics -Vinton 27,500
Full Time Secretary 6,719
Workman's Compensation for Volunteers 9,875
Police
Five Police Officers 97,266
Sheriff:
Care and Confinement of Prisoners 50,00
Solid Waste:
Landfill Tipping Fees 100,000
Lease/Purchase Two One-Arm Bandits 205,550
and Carts (including carts for recycling)
Planning and Zoning:
Part-time Monies for Zoning Ordinance Update 45,783
Engineering:
Street Lights 25,000
VPI Extension:
Rent 25,293
Parks and Recreation:
Park Maintenance 70,00
Capital:
Leachate -Dixie Caverns Landfill 200,000
New Landfill 350,000
Economic Development 100,000
Employee Benefrts:
5.2% Salary Increase 995,221
Market Survey 391,600
Health Insurance Premiums 100,000
VSRS Cost Increase 10,159
21 $2,839,526
County of Roanoke, Virginia
FY 1990-91 Budget Work Session
Recommended Increases in Employee Benefits
April 10, 1990
Description Amount
5.2% Average Salary Increase $ 995,221
Market Survey 391,600
Additional Health Insurance Premiums 100,000
Additional Workman's Compensation for Fire and
Rescue Volunteers 9,875
$1,496,696
Note:
VSRS Early Retirement Option for public safety employees is unfunded, it is
recommended for funding in FY 1991-92. The estimated cost at this time is
$82,725.
22
County of Roanoke, Vrginia
Schedule of Existing Long-Term Debt
General County and Schools
April 10, 1990
County Debt
General Obligation Bonds:
1980 Public Improvement Issue
1982 General Obligation Bonds
1986 General Obligation Bonds
Lease/Purchase Obligations:
Vinton Fire Apparatus
HP Upgrade-Model 58
HP Upgrade-950 Series
One-Arm Refuse Truck
E911 Equipment
Cashiering System
Fire Trucks
Fire Trucks-Back Creek
LAMA System
Cave Spring Rescue Building
Communication System-Phase II
Fire Trucks-Bonsack
Financial Software
Int. Expense-Short Term Borrowing
Miscellaneous Bank Service Charges
Total County Debt Service
School Debt
1986 General Obligation Bonds
1988 VPSA Bonds
1989 VPSA Govt. Ed. Tech.
Govt. Ed. Tech-State Subsidy
1989 VPSA Bonds
State Literary Loans
Lease/Purchase Obligations:
Heating Systems
Mobile Classrooms
Phase I Energy Conservation
Phase II Energy Conservation
Phase III Energy Conservation
School Buses (30)-1988
School Buses (30)-1989
Financial Software
Misc. Bank Service Charges
Total School Debt Service
Total County and School
Debt Service
Net Increase (Decrease) in
Existing County and School
Debt Service
Budget Projected Projected
Original 1989-90 1990-91 1991-92
Loan Amount Payments Payments Payments
$ 4,900,000 $ 469,500 $ 448,250 $ 428,000
8,800,000 1,486,628 1,496,484 1,583,450
8,139,000 886,730 910,503 902,941
97,214 24,506 -0- -0-
41,360 8,077 -0- -0-
409,119 97,207 97,207 97,207
286,522 67,185 67,185 67,185
1,550,000 372,185 372,185 372,185
138,758 34,625 34,625 34,625
272,612 74,043 73,229 73,229
200,000 52,087 52,087 52,08A
66,800 5,444 16,332 16,332
300,000 78,130 78,130 78,130
2,000,000 100,000 356,594 356,594
300,000 39,065 78,130 78,130
98,750 25,718 25,718 25,718
N/A 350,000 300,000 300,000
N/A 25,000 25,000 25,000
$27,600,135 $4,196,130 $4,431,659 $4,490,813
$ 4,900,000 $ 533,847 $ 548,159 $ 543,606
3,985,000 443,058 435,374 461,126
470,000 117,798 114,398 108,570
174,432 36,717 43,659 43,504
1,115,000 46,239 149,515 144,415
10,313,791 746,580 730,893 701,372
506,935 135,729 84,440 -0°
64,435 25,222 6,306 -0-
160,385 42,976 42,976 42,976
106,923 27,845 27,845 27,845
106,923 29,286 29,286 29,286
1,000,000 199,234 199,234 199,234
967,000 -0- 178,110 178,110
98,750 25,718 25,718 25,718
N/A 1,500 11,500 11,500
$23,969,574 $2,411,749 52,627,413 $2,517,262
$51,569,709 $6,6a07~879 $7,059,072 $7,008,075
$ 451,193 $ (50,997)
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48
COUNTY OF ROANOI~, VIRGINIA
GENERAL FUND UNAPPROPRIATED BALANCE
APRIL 10, 1990
% of
Amount General Fund
Balance at July 1, 1989 $4,483,543 7.10
November 15, 1989 Dental Insurance (106,980)
November 28, 1989 Drainage Projects (180,000)
December 19, 1989 Library Automation (300,000)
December 19, 1989 Drainage Engineer -half year (17,500)
December 19, 1989 Bushdale Road Right of Way (15,000)
January 9, 1990 Hurricane Hugo Expenses (109,000)
January 23, 1990 Implementation of New (157,700)
Police Department
March 13, 1990 Contract Mowing and Equipment 50 000
for Parks and Recreation
Balance as of April 10, 1990 3 547 363 5.62%
April 10, 1990 School Deficit (500,000) 4.82%
April 10, 1990 Match for Recycling Grant (150,600) 4.59%
April 10, 1990 Office Renovation (56,000) 4.50%
$2,840.763 4.50%
On December 19, 1989, the Board of Supervisors adopted a goal statement to maintain the General
Fund Unappropriated Balance at a minimum of 6.25°k of General Fund expenditures which is
$3,948,000.
49
County of Roanoke, vrginia
FY 1990-91 Budget Work Session
Projects Pending in FY 1989-90
April 10, 1990
Bonsack Fire Station
Mt. Pleasant Rescue Squad Truck
Recycling Grant
School Deficit
Leachate
Heating/Air Conditioning for Offices of the
Treasurer and Commissioner of the Revenue
Procurement Department Remodeling
$ 75,000
25,000
150,600
500,000
150,000
56,000
956 600
50
County of Roanoke, Virginia
FY 1990-91 Budget Work Session
Capital Projects Recommended for Bond Issue
April 10, 1990
PROJECT
Peters Creek Watershed
Stormwater Management
Storm Drainage
North County Library
Green Hill Park Phase III
Vinyard Park Phase II
Glenvar High School/Middle School Addition
Northside High School Classroom Addition
William Byrd High School Science Wing Addition
Land for New Cave Spring High School
AMOUNT
$ 600,000
1,000,000
1,000,000
1,400,000
550,000
750,000
2,500,000
1,000,000
1,800,000
200,000
X10,800,000
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 10, 1990
RESOLUTION 41090-10 SETTING THE TAX LEVY ON ALL CLASSES
OF PERSONAL PROPERTY SITUATE IN ROANORE COUNTY FOR THE
CALENDAR YEAR 1990
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia as follows:
1. That the levy for the twelve-month period beginning January 1,
1990, and ending December 31, 1990, be, and hereby is, set for a tax rate
of 3.50 per one hundred dollars of assessed valuation on all taxable,
tangible personal property, excluding all those classes of household
goods and personal effects as are defined in Sections 58.1-3504 and 58.1-
3505 of the Code of Virginia, as amended, but including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-
3506 in the 1950 Code of Virginia, as amended, located in this County on
January 1, 1990, and tangible personal property including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-
3506 in the 1950 Code of Virginia, as amended, of public service
corporations based upon the assessed value thereof fixed by the State
Corporation Commission and duly certified.
2. That there be, and there hereby is, established as a separate
class of personal property in Roanoke County those items of personal
property set forth in Sections 58.1-3507 of the 1950 Code of Virginia,
as amended, and generally designated as machinery and tools.
3. That the levy for the twelve-month period beginning January 1,
1990 and ending December 31, 1990, be and hereby is, set for a tax rate
of 3.00 per one hundred dollars of assessed valuation on all taxable,
tangible personal property as herein established as a separate
classification for tax purposes and as more fully defined by Sections
58.1-3507 of the Code of Virginia, as amended, and generally designated
as machinery and tools.
On motion of Supervisor Nickens to set the personal property tax
rate at $3.50, and carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
On motion of Supervisor Johnson to set the machinery and tools tax
rate at $3.00, and carried by the following recorded vote:
AYES: Supervisor Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
John Willey, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
ACTION #
ITEM NUMBER ~ "' -~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Public Hearing for Citizen Comment on the Personal
Property Tax Rate.
COUNTY ADMINISTRATOR' S COMMENTS: ~ v-•-N.,~6"~:~,I-c~-tc
~~
SUMMARY OF INFORMATION: As directed by the Board of Supervisors
at the March 13, 1990 Budget Work Session, staff advertised the
proposed Personal Property Tax Rate for the calendar year 1990 as
follows:
Personal Property Taxes at a rate of not more than
$3.50 per one hundred dollars assessed valuation.
FISCAL IMPACT: The Personal Property Tax is assessed on a calendar
year basis and is collected annually on May 31. The following
alternatives are available to the Board of Supervisors.
1. The Personal Property Tax Rate could be adopted at the
existing tax rate of $3.50 per one hundred dollars
assessed value.
2. The Personal Property Tax Rate could be increased. An
increase in this tax rate would benefit both fiscal
year 1989-90 and fiscal year 1990-91. A proposed
increase in the tax rate will require a new
advertisement and a new public hearing for citizen
input.
3. The Personal Property Tax Rate could be decreased. A
decrease would adversely affect both fiscal year
1989-90 and fiscal year 1990-91.
STAFF RECOMMENDATION: Since the current budget is predicated on
the current Personal Property Tax Mate, staff recommends that the
Personal Property Tax Rate again be established at the rate of
$3.50 per one hundred dollars assessed valuation for the tax year
1990.
~~®-.~
~~ ~ ~~~~t
Reta R. Busher
Director of Management
and Budget
Elmer C. Hodge
County Administrator
ACTION
Approved
Denied
Received
Referred
To
Motion by:
Eddy
Johnson
McGraw
Nickens
Robers
VOTE
No Yes Abs
~ ~ - ..~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA
HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 10, 1990
RESOLUTION SETTING THE TA% LEVY ON ALL CLASSES
OF PERSONAL PROPERTY SITUATE IN ROANORE COUNTY FOR THE
CALENDAR YEAR 1990
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia as follows:
1. That the levy for the twelve-month period beginning January 1,
1990, and ending December 31, 1990, be, and hereby is, set for a tax rate
of per one hundred dollars of assessed valuation on all taxable,
tangible personal property, excluding all those classes of household
goods and personal effects as are defined in Sections 58.1-3504 and 58.1-
3505 of the Code of Virginia, as amended, but including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-
3506 in the 1950 Code of Virginia, as amended, located in this County on
January 1, 1990, and tangible personal property including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-
3506 in the 1950 Code of Virginia, as amended, of public service
corporations based upon the assessed value thereof fixed by the State
Corporation Commission and duly certified.
2. That there be, and there hereby is, established as a separate
class of personal property in Roanoke County those items of personal
property set forth in Sections 58.1-3507 of the 1950 Code of Virginia,
as amended, and generally designated as machinery and tools.
~ ~~ ~
3. That the levy for the twelve-month period beginning January 1,
1990 and ending December 31, 1990, be and hereby is, set for a tax rate
of per one hundred dollars of assessed valuation on all taxable,
tangible personal property as herein established as a separate
classification for tax purposes and as more fully defined by Sections
58.1-3507 of the Code of Virginia, as amended, and generally designated
as machinery and tools.
j~IIIIIIIIIIIiIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII~IIIIII~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII,~J
_ ,
- ~~a -
-
-
a
APPEARANCE RE VEST
_ Q
_ ~
-
-
_
_
_
AGENDA ITEM NO. -
-
-
_
_
_
-_ SUBJECT ~ - ~ - 1 ~x~ s
_
-
-
-
I would like the Chairman of the Board of Su ervisors to
e
above matter
-_ reco nize me durin the ublic hearin on th
D
H
TO THE PODIUM,
EN CALLE
so that I ma comment.W
I WILL GIVE MY NAME AND ADDRESS FOR THE
RECORD. I AGREE TO ABIDE BY THE GUIDELINES =_
- LISTED BELOW.
• Each s esker will be iven between three to five minutes to comment
_ p g c
whether speaking as an individual or representative. The chairman will
decide the time limit based on the number of citizens speaking on an issue,
and will enforce the rule unless instructed by the majority of the Board to
= do otherwise.
• Speakers will be limited to a presentation of their point of view only. Ques-
tions of clarification may be entertained by the Chairman.
• All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
c
=
• Both speakers and the audience will exercise courtesy at all times.
• Speakers are requested to leave any written statements and/or comments
with the clerk. =
• INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED
GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION
FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT =
THEM.
E IBLY AND GIVE TO DEPUTY CLERK
_ PLEASE PRINT L G _
NAME_~-may nc ~ ~ ~ C7 1 L- E ~
-_
_ _ -
ADDRESS ~ ? 2 5 ~~} )°~- I-.f~1U 1~ 1~ ~--y
111111 IIIIIIIIIIIIillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllill~
mlilllllllllllllllliillllllllllllllllllllllll II
WIIIIIIII1111111111IIIIIIIIIIIIIIilllllllllillllllllllllllllllllllllllllllllllllllllllllllllllllllilllilllilllllll IIIIIIIIIIIII]~
_ ~ -
_ -
_ _
_ _
_ _
_ _
APPEARANCE RE UEST
- Q _
_ -
_ -
_ -
_ _-
_ -
_ -
AGENDA ITEM NO. `~ ~~ ~ `~
_ _
_ _
_ _
SUBJECT ~~ ~ ~ ~ 1~ ., ~~---.~ --~~ X ~~ ~- ~~
_ _
I would like the Chairman of the Board of Supervisors to c
recognize me during the public hearing on the above matter
= so that I may comment.WHEN CALLED TO THE PODIUM,
s I WILL GIVE MY NAME AND ADDRESS FOR THE
RECORD. I AGREE TO ABIDE BY THE GUIDELINES
c LISTED BELOW.
• Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The chairman will
decide the time limit based on the number of citizens speaking on an issue,
and will enforce the rule unless instructed by the majority of the Board to
__ do otherwise.
_
• Speakers will be limited to a presentation of their point of view only. Ques- c
tions of clarification may be entertained by the Chairman.
c • All comments must be directed to the Board. Debate between a recognized c
speaker and audience members is not allowed.
• Both speakers and the audience will exercise courtesy at all times.
c
c • Speakers are requested to leave any written statements and/or comments c
- with the clerk.
_ _
• INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED
GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION c
FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT
EM.
-_
_
PLEASE PRINT LEGIBLY AND GIVE TO DEPUTY CLERK
__ -_
mlillillllllllllllllillllllllllllllllllllllllllllllllllllllillllllllllllllllilllllllllillllllllllllilllllllllllllllllllllllllilllm
ACTION #.
ITEM NUMBER 7 ~~ '"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 1990
AGENDA ITEM: Public Hearing for Citizen Comment on the Machinery
and Tools Tax Rate.
COUNTY ADMINISTRATOR' S COMMENTS: ~-vim'-~°~^y` -~'G~
SUMMARY OF INFORMATION: As directed by the Board of Supervisors
at the March 13, 1990 Budget Work Session, staff advertised the
proposed Machinery and Tools Tax Rate for the calendar year 1990
as follows:
Machinery and Tools Tax at a rate of not more than $3.00
per one hundred dollars assessed valuation.
ALTERNATIVES AND IMPACTS: The Machinery and Tools Tax is assessed
on a calendar year basis and is collected on May 31. The following
alternatives are available to the Board of Supervisors.
1. The Machinery and Tools Tax could be adopted at the
existing tax rate of $3.00 per one hundred dollars of
assessed value.
2. The Machinery and Tools Tax could be increased. An
increase in this tax rate would benefit both fiscal
year 1989-90 and fiscal year 1990-91. An increase in
a tax rate will require a new advertisement and a new
public hearing for citizen input on the proposed
change.
3. The Machinery and Tools Tax could be decreased. A
decrease would adversely affect both fiscal year
1989-90 and fiscal year 1990-91.
STAFF RECOMMENDATION: Since the current budget is predicated on
the current Machinery and Tools Tax Rate, staff recommends that the
Machinery and Tools Tax Rate again be established at the rate of
$3.00 per one hundred dollars assessed valuation for the tax year
1990.
.~
Reta R. Busher
Director of Management
and Budget
~'~~_ .~
Elmer C. Hodge
County Administrator
ACTION
Approved
Denied
Received
Referred
To
Motion by:
Eddy
Johnson
McGraw
Nickens
Robers
VOTE
No Yes Abs
O~ POANp,I.~
~ ,N p
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a
18 E50 a8
SFSQUICENTENN~P~
:1 Bcautitul BeRinnin~
COUNTY ADMINISTRATOR
ELMER C. HODGE
I ~
All-AMERICA CITY
~ 1'I I~'
~~~~,~ 1979
(~ ~~
i~ ~ 1989
C~~~~
April 12, 1990
The Honorable Ann Klinger, President
National Association of Counties
440 First Street, N.W.
Washington, D. C. 20001
Dear Ms. Klinger:
BOARD OF SUPERVISORS
RICHARD W• ROBERS. CHAIRMAN
CAVE SPRING MAGISTERLAL DISTRICT
STEVEN A• ~ AWBA MAGISTER ALI DISTR ~
LEE 8. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
Attached is a copy of Resolution No. 41090-7 uostal
Postal Service to institute a local government p
the National Associ a lgoard Cofn Supervisorso at dtheir s
d b th
the U. S.
rate which
resolution
meeting on
was adopte y
Tuesday, April 10, 1990.
If you need further information, please do not hesitate to contact
me.
Sincerely,
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
bjh
Attachment U. S, Senator
pc; The Honorable John Warner, U. S. Senator
The Honorable Charles S. Robb,
The Honorable Jim Olin, U. S. Representative
Postmaster General Anthony Frank
Donald Sussman, SectionaAnderson,MTreasurerStRoanoke Countye
The Honorable Alfred C
P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004
O~ POANp~.cc
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z c?
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~8 E50; a8
SFSQUICENTENN~P~
d Beautiful8eginning
COUNTY ADMINISTRATOR
ELMER C. HODGE
Mr. Garland R. Goff
2616 Blue Heron Circle
Roanoke, VA 24018
Dear Mr. Goff:
April il, 1990
BOARD OF SUPERVISORS
RICHARD W• ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
STEVEN A. MCGRAW. VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERAL DISTRICT
At their regular meeting on Tuesday, April 10, 1990, the Roanoke
County Board of Supervisors unanimously approved the request of the
The Knight's Booster Club of Cave Spring High School for a raffle
permit. The raffle will be conducted on July 7, 1990.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it
be displayed on the premises where the raffle is to be conducted.
The State Code provides that raffle and bingo permits be issued on
a calendar-Y1990 baThis permitc however,sis only val d on t e date
December 31,
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BYNOVEMBER 1 OF EACH CALENDAR
YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
Mary H. Allen, Clerk
Roanoke County Board of Supervisor
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
All AMERICA CITY
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COUNTY ADMINISTRATOR
ELMER C. HODGE
Mr. David Dougherty
430 Willow Oak Drive
Roanoke, VA 24014
Dear Mr. Dougherty:
April 11, 1990
ALl ~AMERIG CITY
1 ~ I
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
STEVEN A. MCGRAW. VICE-CHAIRMAN
CATAWEiA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLIINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
At their regular meeting on Tuesday, April 10, 1990, the Roanoke
County Board of Supervisors unanimously approved the request of the
North Cross School for a raffle permit. The raffle will be
conducted on May 12, 1990.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it
be displayed on the premises where the raffle is to be conducted.
The State Code provides that raffle and bingo permits be issued on
a calendar-year basis and such permits issued will expire on
December 31, 1990. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BYNOVEMBER 1 OF EACH CALENDAR
YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
-y-~ ~/-a-u-e-n
Mary H. Allen, Clerk
Roanoke County Board of Supervisor
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
C~nuntg of lRattnnt~e
P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 (703) 772-2004
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COUNTY ADMINISTRATOR
ELMER C. HODGE
Mrs. Peggy Standifer
5045 Meadow Creek Drive
Roanoke, VA 24018
Dear Mrs. Standifer:
April 11, 1990
All ~11MERIG CITY
'' I ~'
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
STEVEN A. MCGRAW. VICE•CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
At their regular meeting on Tuesday, April 10, 1990, the Roanoke
County Board of Supervisors unanimously approved the request of the
Cave Spring American Little League for a raffle permit. The raffle
will be conducted on April 28, 1990 or May 7, 1990 in case of rain.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it
be displayed on the premises where the raffle is to be conducted.
The State Code provides that raffle and bingo permits be issued on
a calendar-year basis and such permits issued will expire on
December 31, 1990. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BYNOVEMBER 1 OF EACH CALENDAR
YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
Mary H. Allen, Clerk
Roanoke County Board of Supervisor
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
(~nimtg of ~.Rnttnuke
P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0796 <703> 772'2004
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COUNTY ADMINISTRATOR
ELMER C. HODGE
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April il, 1990
Mr. Arnold Strulson
3932 Skylark Circle, S.W.
Roanoke, VA 24018
Dear Mr. Strulson:
AILAMf RICA CITE
I' I I ~ I
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERAL DISTRICT
STEVEN A. MCGRAW. VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAG45TERUL DISTRICT
BOB L. JOHNSON
MOLLINS MAGISTERUIL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
The Roanoke County Board of Supervisors have asked me to express
their sincere appreciation for your previous service to the
Transportation and Safety Commission. Allow me to personally thank
you for the time you served on this commission.
Citizens so responsive to the needs of their community and willing
to give of themselves and their time are indeed all too scarce.
Sincerely,
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
MHA/bj h
Enclosure
pc: Capt. D. Art LaPrade, Chairman
Roanoke County Sheriff's Office
P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004
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COUNTY ADMINISTRATOR
ELMER C. HODGE
Mr. William G. Rosebro
4712 Easthill Drive, S.W.
Roanoke, VA 24018
Dear Mr. Rosebro:
April 11, 1990
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERAL DISTRICT
STEVEN A. MCGRAW, VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR MILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
This is to advise that at their meeting held on Tuesday, April 10,
1990 the Board of Supervisors voted unanimously to appoint you as
a member of the Transportation and Safety Commission to serve as
a medical representative for a four-year term beginning March 1,
1990, and ending March 1, 1994.
State law provides that any person elected, re-elected, appointed,
or re-appointed to any body be furnished a copy of the Freedom of
Information Act; your copy is enclosed. We are also sending you
a copy of the Conflicts of Interest Act. Both of these acts were
amended by the Virginia General Assembly in July, 1989.
On behalf of the Supervisors and the citizens of Roanoke County,
please accept our sincere thanks and appreciation for your
willingness to accept this appointment.
Very truly yours,
`~YLa~..cf, 14f _ ~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
bjh
Enclosures
pc: Capt. D. Art LaPrade, Chairman
Roanoke County Sheriff's Office
All AMERIG CITY
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C~~ar~rt# ~~ ~~~trt,a~.~
1979
1989
P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 • (703) 772-2004
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COUNTY ADMINI~~TRATOR
ELMER C. HODGE
April 11, 1990
Rev. William T. Ross
Vinton Baptist Church
Washington and Maple Streets
Vinton, VA 24179
Dear Reverend Ross:
~~
ALL ~MENICA CITY
'~II~'
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
STEVEN A. MCGRAW. VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERL4L DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
On behalf of the Board of Supervisors, I would like to take this
opportunity to let you know of our appreciation for your attending
the meeting on Tuesday, April 10, 1990, to offer the invocation.
We feel it is most important to ask God's blessing on these
meetings so that all is done according to His will and for the good
of all citizens.
Thank you for sharing your time with us.
bjh
C~I~L~Itfl~ Ltd ~UMYii1I2P
Sincerely,
. W. obers, Chairman
Roanoke County Board of Supervisors
P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004
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COUNTY ADMINISTRATOR
ELMER C. HODGE
March 5, 1990
Rev. William T. Ross
Vinton Baptist Church
Washington and Maple Streets
Vinton, VA 24179
Dear Reverend Ross:
ill-~MERIU GTY
1' I ~''
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRCT
STEVEN A. MCGRAW, VICE-CHAIRMAN
CATAWBA MAGISTERAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
This will confirm our telephone conversation of today. On behalf
of the Board of Supervisors, I would like to thank you for agreeing
to give the invocation at their meeting on Tuesday, April 10, 1990,
at 3:00 p.m. The meetings are held at 3738 Brambleton Avenue, in
the Roanoke County Administration Center Community Room.
On Monday before the board meeting, I will call you as a reminder.
If you find at any time that you are unable to do this for us,
please let me know so that other arrangements can be made. My
telephone number is 772-2005.
The Board members are aware of how busy your schedule is, and they
appreciate your volunteering the time to offer God's blessing at
their meeting.
Sincerely,
bjh
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Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisor
P.O. SOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004
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OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 241 53
March 22, 1990
Mary,
This is another part of the declaration of portions of
Cave Spring Junior High School property as surplus. Paul Mahoney
will take care of this item on the March 27 agenda.
As with the first resolution, the deed for attachment has
not been executed.
Thanks,
Ruth Wade
Enclosure
c: Paul Mahoney
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA, MEETING IN REGULAR SESSION AT 7 P.M, ON MARCH 22, 1990
IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM,
VIRGINIA.
RESOLUTION DECLARING PORTION OF EATON PROPERTY (NOW
CAVE SPRING JUNIOR HIGH SCHOOL SITE) SURPLUS PROPERTY.
WHEREAS, the Virginia Department of Transportation has
proposed to make improvements to State Route 221 which will
require the acquisition of right-of-way on the newly acquired
Eaton property now known as the Cave Spring Junior High School
property,
NOW, THEREFORE, BE IT RESOLVED that, in accordance with
Section 22.1-129 of the Code of Virginia, the County School Board
of Roanoke County, on motion of Maurice L. Mitchell and duly
seconded, hereby declares approximately 0.056 acres plus
approximately 0.05 acre for permanent right and easement for
construction and maintenance of drainage structures and
approximately 0.46 acre for a temporary easement as shown on
Sheets 11 and 12 of the plans for Route 221, State Highway
Project 0221-080-107, RW201 and defined on the attached deed
dated March 8, 1990, to be surplus property and directs the clerk
of said school board to file this resolution with the Clerk of
the Circuit Court for attachment to the deed of said property and
vestment of title of said property to Roanoke County; and
BE IT FURTHER RESOLVED that said school board requests
that the sum of $63,220 to be paid by the Virginia Department of
Transportation to the County School Board of Roanoke County be
deposited in the School Capital Outlay Fund.
Adopted on the following recorded vote:
AYES: Paul G. Black, Maurice L. Mitchell, Barbara
B. Chewning, Frank E. Thomas
NAYS: None
ABSENT: Charlsie S. Pafford
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A Bea°ti~IBeginning
COUNTY ADMINISTRATOR
ELMER C. HODGE
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1989
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uman Resources
Mar
y H•
Allen
clerk to the
DATE• Board
SUBJECT: March 7, 1990
Employee of
Service Awards a Year Award
BOgRp pF SUPERVISORS
RICHARD W, ROBERS, CHAIRMAN
STEVEN q• M ING MAGISTERIAL pISrRKT
CAr~RAW' VICE•C~RM
WFlA MAGISrERAL aSrRKT
WINDSOR HILLS MAGISTERIAL DISTRICT
HOLLINS MAGOjSBTELRI~p~~~
VIN HARRY C. NICKENS
ToN M'M''ISTERIAL DISTRICT
TU sdaY 1 M our cOnvers
the arch ation
Su a Ser"ACerds fors the Aa re, tentative) r Hod t st
Awar ge a
pe~isors meeting• recognitionh foard of super v, the Emplo ing °n
as the t firpast, r assn r the Aprills24thmeBo ingeand
Scheduled st item on tme YOU want and of
employees aY behhejlaste tem dso The Sew°Cee of the Ye
Mr. Ho d. that a r e Awards are ar Award
were gn t~ on aonoA advised me t eception honor ng the
feature Aril hat
together in arly A he 2Count~ Siose lp 1 nd _sike to have
prll and come nal. Mai e~ice em special
CC: Kathy ClaYto up with subta le reco pIo can get
Elmer ~• Hod r gnition.
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I'•O• BOX 29800 . R~gNOKE. VIRGINIA 24
018-0798 . (7O3) 772-2004
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