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5/8/1990 - Regular
A N ~. F r: p z 18 ~ 88 ~ES~lJICENTENN~'~ A Brauei~ul BrRieaiag ALL-AMERICA CItY ~ ' ~ ' ~r~-- ~~~~~~~e C~~~n~ i ~~g~8~9 ROANOKE COUNTY BOARD-OF SUPERVISORS ACTION AGENDA MAY 8, 1990 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call: ALL PRESENT, 5AM ARRIVED 3:07 P.M. 2. Invocation: The Reverend Robert Hamner Grandin Court Baptist Church 3. Pledge of Allegiance~to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Presentation to Webb Johnson of Resolution regarding the May Winn Johnson Memorial Bridge and unveiling of the memorial plaque. WEBB JOHNSON WAS PRESENT TO RECEIVE RESO 2. Proclamation declaring the week of May 13 - 19, 1990, as National Historic Preservation Week. DEEDIE KAGEY, HISTORIAN, DR. JOHN KERN DIR. OF DEPT OF HISTORIC RESOURCES, RKE REG. PRESERVATION OFC., LIN MELCHIONNA, PRESIDENT OF PRESERVATION FOUNDATION RECEIVED PROC. HCN TO ADOPT PROC - URC 3. Recognition of Reta Busher, recipient of the 1 Government Finance Officers Association Budget Award RETA BUSHER PRESENT TO RECEIVE 4. Recognition of S. Lynn Rogers, Certification as Senior Appraiser. LYNN ROGERS PRESENT TO RECEIVE D. NEW BUSINESS 1. Approval of Industrial Development Authority request for proposed financing for Optical Cable Corporation. R-5890-1 BLJ TO ADOPT RESO URC 2. Request to execute a contract with Botetourt County to construct and operate the Read Mountain Fire and Rescue Station. A-5890-2 BLJ TO APPROVE STAFF RECOMMENDATION URC 3. Implementation of a Self-Insured Workers' Compensation Program for the County Schools. R-5890-3 HCN TO ADOPT RESO URC 4. Request for approval of the 1990-91 VDOT Revenue Sharing Project List. A-5890-4 HCN TO APPROVE LIST URC 5. Authorization and appropriation to reimburse Botetourt County for the Tinker Creek Interceptor Project . A-5890-5 HCN TO APPROVE REIMBURSEMENT URC 6. Endorsement of Early Retirement benefits for eligible law enforcement and firefighter employees to be effective July 1, 1991. 2 R-5890-6 BLJ TO ADOPT RESO OF ENDORSEMENT URC 7. Authorization to execute a contract with Botetourt County for sale of water. A-5890-7 LBE SUBSTITUTE MOTION TO APPROVE CONTRACT WITH PARAGRAPH #5 AMENDED - URC E. REQUEST FOR WORK SESSIONS BLJ REQUESTED WORK SESSION ON REGIONAL TRADE CENTER. DIRECTED COUNTY ADMINISTRATOR TO SET UP BY 6/12/90 F. REQUEST FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance to amend Article II of Chapter 5, "Animals and Fowl" of the Roanoke County Code. HCN TO APPROVE 1ST READING WITH ORD AMENDED CHANGING FEES FOR MALE AND NEUTERED DOGS - URC 2ND READING - 5/22/90 2. Ordinance repealing Ordinance No. 12489-6 which imposed certain limitations upon the location of certain types of signs. SAM TO APPROVE 1ST READING - URC 2ND READING - 5/22/90 3. Ordinance accepting an offer of and authorizing the execution of a lease of real estate, office space for the Roanoke County Office of the Virginia Cooperative Extension Service. SAM TO APPROVE 1ST READING - URC 2ND READING - 5/22/90 H. SECOND READING OF ORDINANCES 3 1. Ordinance accepting an offer and authorizing the conveyance of a storm sewer easement to the Town of Vinton. 0-5890-8 HCN TO APPROVE ORD. URC I. APPOINTMENTS 1. Community Corrections Resources Board 2. League of Older Americans SAM NOMINATED HURRAY K. WHITE 3. Landfill Citizens Advisory Committee 4. Transportation and Safety Commission 5. TAP Board of Directors LBE NOMINATED ELIZABETH STOKES AND CABEL BRAND (JOINT WITH SALEM) J. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR EDDY: (1) ASKED THAT RESO OF CONGRATULATIONS BE PREPARED FOR 6TH GRADERS AT HIDDEN VALLEY JR. HIGH SCHOOL WHO WILL ATTEND WORLD COMPETITION OF ODESSY OF MIND. (2) EXPRESSED CONCERN ABOUT RECENT EDITORIAL IN NEWSPAPER CONCERNING "PRIVATE MEETINGS" AND POINTED OUT COUNTY ONLY HELD 2 EXECUTIVE SESSIONS IN 1990. SUPERVISOR JOHNSON: EXPRESSED CONCERN AT CANCELLATION OF 2 P.M. BUDGET WORK SESSION. SUPERVISOR MCGRAW: (1) ANNOUNCED VACO BOARD OF DIRECTORS HAD THEIR QUARTERLY MEETING AND WILL CONDUCT A SURVEY OF COUNTIES FOR EFFECT OF GRAYSON LEGISLATION. (2) ASKED FOR BOARD CONCURRENCE TO PLACE RESO OF SUPPORT ON 5/22 AGENDA FOR GREATER CONTROL OF CABLE TV. RECEIVED BOARD CONCURRENCE. SUPERVISOR ROBERS: (1) ANNOUNCED NEXT CONSOLIDATION NEGOTIATING MEETING WILL BE FRIDAY, MAY 11TH AT NOON. SUPERVISOR EDDY ANNOUNCED THAT HE WAS SATISFIED THAT BOTH URBAN AND RURAL AREAS WILL RECEIVE EQUAL FIRE, RESCUE AND LAW ENFORCEMENT. (2) ATTENDED MEETING WITH POLICE CHIEF CANDIDATES. CONGRATULATED STAFF ON THE HIRING PROCESS. DIRECTED M. ALLEN TO DRAFT THANK 4 YOU LETTERS TO THOSE WHO PARTICIPATED. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-5890-9 HCN TO APPROVE URC 1. Approval of Minutes - April 10, 1990 2. Acceptance of Water and Sanitary Sewer Facilities serving Tanglewood Executive Park. A-5890-9.a 3. Acceptance of Water and Sanitary Sewer Facilities serving Hunting Hills, Section 20. A-5890-9.b 4. Acceptance of Sanitary Sewer Facilities serving The Orchards, Section 3, Applewood Subdivision A-5890-9.C 5. Acknowledgement of receipt of Senate Joint Resolution No. 14. L. CITIZENS' COMMENTS AND COMMUNICATIONS 1. DENISE SWANSON, 5451 LONSDALE ROAD, ASKED FOR INCREASED FUNDING OF THE SCHOOL BOARD BUDGET. 2. CLAUDE KERSEY, 5219 SUGAR LOAF DRIVE, PRESENTED PETITION FROM RESIDENTS ASKING FOR REPAVING OF PORTION OF SUGAR LOAF DRIVE. LBE ADVISED ROAD WAS NOT ON REVENUE SHARING LIST. HE WILL. CHECK INTO AND GET BACK TO MR. KERSEY. 3. HENRY BRYANT, 6586 STONESKEEP LANE, WANTS TO ADD ON TO HIS HOME BUT CANNOT BECAUSE OF M-2 ZONING. ASKED FOR ASSISTANCE. SAM DIRECTED PLANNING STAFF TO WORK WITH HIM AND BRING BACK REPORT. LBE ASKED THAT REPORT INCLUDE COMPARISON OF DOWNZONING OF THE AREA VERSUS SPECIAL EXCEPTION FOR MR. BRYANT. 5 M. REPORTS HCN TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 4 - UW 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Income Analysis and Statement of Expenditures for the nine months ended March 31, 1990. 5. Report on the Green Hill Park Dedication N. BUDGET WORK SESSION ECH ADVISED THAT STAFF IS STILL WORKING ON HEALTHCARE BENEFITS. SET UP MEETING ON THURSDAY, 5/10/90 WITH STAFF, SCHOOL STAFF, AND SUPERVISOR EDDY TO DISCUSS WHICH PLAN TO GO FORWARD WITH. SPECIAL BUDGET WORK SESSION SET FOR TUESDAY, 5/15/90 AT 3:00 P.M. O. ADOPTION OF THE FISCAL YEAR 1990-91 BUDGET NOT ADOPTED P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) NONE Q. CERTIFICATION OF EXECUTIVE SESSION NONE R. ADJOURNMENT AT 5:25 P.M. TO 5/15/90 AT 3:00 P.M. FOR PURPOSE OF BUDGET WORK SESSION 6 "" ~ ~u-aM~a~ cmr ~' "' ' , ~~ ~tn~ ~~ ~~~ u~ ~~ ~ , 18 '.~50• 88 ~~g ~g ~g ~ESOUICENTENN\~' t Bcww~i~,IBtRinning ROANORE COUNTY BOARD OF SUPERVISORS AGENDA MAY 8, 1990 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 .m on the fourth Tuesday of each month. peviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Robert Hamner Grandin Court Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1, Presentation to Webb Johnson of Resolution regarding the May Winn Johnson Memorial Bridge and unveiling of the memorial plaque. 2. Proclamation declaring the week of May 13 - 19, 1990, as National Historic Preservation Week. 3, Recognition of Reta Busher, recipient of the Government Finance Officers Association Budget Award 4. Recognition of S. Lynn Rogers, Certification as Senior Appraiser. 1 g, Acknowledgement of receipt of Senate Joint Resolution No. 14. I,. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3, Board Contingency Fund 4. Income Analysis and Statement of199p0enditures for the nine months ended March 31, 5, Report on the Green Hill Park Dedication N. BUDGET WORK SESSION O. ADOPTION OF THE FISCAL YEAR 1990-91 BUDGET p. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) Q. CERTIFICATION OF EXECUTIVE SESSION R. ADJOURNMENT 4 H. SECOND READING OF ORDINANCES 1, OrdinaanceaofeatstormnsewerreasementhtolthegTown convey of Vinton. I. APPOINTMENTS 1, Community Corrections Resources Board 2. League of Older Americans 3, Landfill Citizens Advisory Committee 4, Transportation and Safety Commission 5, TAP Board of Directors J. REPORTS AND INQUIRIES OF BOARD MEMBERS g. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOVED FROMITHESCONSENT AGENDADAND WILLTBE CONSIDERED REM SEPARATELY. 1, Approval of Minutes - April 10, 1990 2, Acceptance of Water and Sanitary Sewer Facilities serving Tanglewood Executive Park. 3, Acceptance of Water and Sanitary Sewer Facilities serving Hunting Hills, Section 20. 4, Acceptance of Sanitary Sewer Facilities serving The Orchards, Section 3, Applewood Subdivision 3 D. NEW BUSINESS 1. Approval of Industrial Development Authority request for proposed financing for Optical Cable Corporation. 2. Request to execute a contract with Botetourt County to construct and operate the Read Mountain Fire and Rescue Station. 3. Implementation of a Self-Insured Workers' Compensation Program for the County Schools. 4. Request for approval of the 1990-91 VDOT Revenue Sharing Project List. 5, Authorization and appropriation to reimburse Botetourt County for the Tinker Creek Interceptor Project . 6. Endorsement of Early Retirement benefits for eligible law enforcement and firefighter employees to be effective July 1, 1991. 7. Authorization to execute a contract with Botetourt County for sale of water. E. REQUEST FOR WORR SESSIONS F. REQUEST FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance to amend Article II of Chapter 5, "Animals and Fowl" of the Roanoke County Code. 2. Ordinance repealing Ordinance No. 12489-6 which imposed certain limitations upon the location of certain types of signs. 3. Ordinance accepting an offer of and authorizing the execution of a lease of real estate, office space for the Roanoke County Office of the Virginia Cooperative Extension Service. 2 ACTION NO. ITEM NUMBER ~. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Presentation to Webb Johnson of Resolution regarding the May Winn Johnson Memorial Bridge and unveiling of the memorial plaque COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Following the death of former Board member May Johnson, the Board of Supervisors expressed their desire to appropriately honor Mrs. Johnson's many contributions to Roanoke County. On September 26, 1989, the Board adopted a resolution requesting that the Virginia Department of Transportation name the new bridge in the Wabun community after Mrs. Johnson. Mrs. Johnson was instrumental in the construction of the bridge and it was felt this would be a fitting and enduring tribute. VDOT agreed to name the bridge the MAY WINN JOHNSON Bridge and will install a standard highway sign at the bridge. At this afternoon's meeting, a copy of the adopted resolution will be presented to Webb Johnson and the memorial plaque will be unveiled. This memorial plaque will also be installed by VDOT at the May Winn Johnson Bridge. Elmer C . Hodge County Administrator ACTION v u~l~~ Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 1990 PROCLAMATION DECLARING MAY 13 - 19, 1990, AS HISTORIC PRESERVATION WEER WHEREAS, "Keeping America's Heritage Alive" is the theme for Historic Preservation Week, 1990, co-sponsored by the National Trust for Historic Preservation, Roanoke Valley Preservation Foundation, Roanoke Regional Preservation Office, and other local preservation and neighborhood organizations in the Roanoke Valley; and WHEREAS, Historic preservation gives Americans a deeper understanding of their richly diverse architectural and cultural heritage; and WHEREAS, Historic Preservation promotes local community pride in America's towns, cities, and rural areas; and WHEREAS, Historic Preservation Week provides an opportunity for all Americans to celebrate the protection of our nation's treasures. NOW, THEREFORE, BE IT PROCLAIMED that the Roanoke County Board of Supervisors does hereby declare the week of May 13 - 19, 1990, as HISTORIC PRESERVATION WEER in Roanoke County, Virginia, and call upon our citizens to recognize and participate in this special observance. ROANOHE VALLEY PRESERVATION FOUNDATION ~` P. O. BOX 1558 ROANOKE, VIRGINIA 24007 1[_~ April 1"~'~0 MS. Br-ender Holt+..n Roanoke County p . rj . Fiox 2y800 Roanoke, Virginia 14018 Dear Ms. Holtuti, Historic ~'resNrvaton Week will be celebrated across the nation May 1~-1~. T'he Roanoke Valley Preservation Foundation, the Roanoke Regional Preservation [office and local historir~al societies are lookin~_t forward to the festivities in our comr~~+unity . •rhe theme of this year's celebration is "Keeping America's Heritage Alive" and certainly Roanoke County has a significant heritage that must be px•otected. The Roanoke Valley has a wealth of resources which require thought and care. We not only have a variety of historic structures, we also have prehistoric arrd historic archaeological sites and rich historic landscapes. Historic Preservation Week helps the community to become more aware and appreciative of these resources. I am writing to request a proclamation by Roanoke County for Historic Preservation ta,'eek. As we discussed by telephone, T have enclosed a sample proclamation. I am also writing to request the opportunity to appear on Roanoke County Board of supervisors' agenda for the May 8, 1980 meeting at 3:00 pm. Deedie Kagey, to+=a1 historian and author and Dr. John Kern, Director of the Department of Historic Resources Roanoke Regional F~reservation Office will accompany Lin Melchionna, president of the prescr'vation Foundation, They woul+~ like t+~ address the Board with a few comments on Histuric Preservation Week and preservation in our con~~munity. Thant: you for your assistance. me, my number is ;3~"~-128`~j. If you should need to telephone Sincerely, Martha B. Boxley, Acting Director Enclosure cc: Mrs. Deedie Kagey Ur. John Kern 1~~ ~~ k~ ~~~ R,OANOHE VALLEY PB,ESEftVATION FOUNDATION P. O. BOX 1558 ROANOKE, VIRGINIA 2400? WHEREAS: "KeepinC~ Amer y=a`s Heritage Alive" is the theme for Historic Preservation Week 199U, cosponsored by the National Trust for Historic Preservation., Roanoke Valley Preservation Foundation, Roanoke Regional Preservation Office, and other local preservation and neighborhood organizations in the Roanoke Valley; WHEREAS: Historic preservation gives Americans a deeper understanding of their richly diverse architectural and cultural heritage; WHEREAS: Historic preservation promotes local community pride in America's towns, cities, and rural areas; WHEREAS: Historic Preservation Week provides an opportunity for all Americans to celebrate the protection of our nation's treasures; Now, therefore, I Elmer C. Hodge, Administrator of the County of Roanoke, Virginia, do hereby proclaim May 13-19, 1990, as HISTORIC PRESERVATION WEEK in the County of Roanoke and call upon our citizens to recognize and participate in this special observance. 7 a._~,, _ s rs~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 1990 RESOLUTION 5890-1 APPROVING THE ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE BENEFIT OF OPTICAL CABLE CORPORATION, ET AL. WHEREAS, the Industrial Development Authority of Roanoke County, Virginia ("Authority"), has considered the application of Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them ("Borrower") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $6,500,000 ("Bonds") to assist in the financing of the Borrower's acquisition, construction, and equipping of a manufacturing facility consisting of approximately 73,000 square feet ("Project") to be located on 6.5 acres at the end of Research Road in Valleypointe Industrial Park in the County of Roanoke, Virginia, and has held a public hearing thereon May 3, 1990; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia ("County"); the Project is to be located in the County and the Board of Supervisors of Roanoke County, Virginia, ("Board") constitutes the highest elected governmental unit of the County; and WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(f) and Section 15.1-1378.1 of the Code of Virginia (1950), as amended, ("Virginia Code") to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower. 3. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103-2(f)(1), this resolution shall remain in effect for a period of one year from the date of its adoption. 4. The Board directs the County Administrator to request an allocation of the State Ceiling (as defined in Section 15.1- 1399.10 of the Virginia Code) in accordance with the provisions of Sections 15.1-1399.10 through 15.1-1399.17 of the Virginia Code and the applicable regulations, to cover the issuance of the Bonds. 5. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES• Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Tim Gubala, Secretary, Industrial Development Authority Paul Mahoney, County Attorney Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: May 8, 1990 SUBJECT: Approval of Industrial development Authority request for proposed feltnandgor a partnersh p to be formed by them T. Linger / ~. a. ~~ COUNTY ADMINISTRATOR'S COMMENTS:- D' _/~-TC- °~~~"" ..~a w~"""~ (J I SUMMARY OF INFORMATION: Roanoke County Department of Economic Development and Lingefelt Development Corporation have attracted Optical Cable Corporation (currently located in Salem) to relocate and expand their fiber optical cable manufacturing facility on a 6.5 acre site at Valleypointe. Optical Cable Corporation and Alan Lingerfelt have requested up to $6,500,000 in Industrial Revenue Bonds (IRB's) to finance the acquisition, construction and s qu nt eri70°fem lolees optic cable manufacturing facility to employ Y ( ) p y initially. The Roanoke County Industrial Development Authority met on March 19, 1990 and issued an inducement resolution. at its May 3, 1990 meeting, the Industrial Subsequently, Development Authority approved a request to issue Industrial Revenue Bonds. FISCAL IMPACT: Estimated real esOtat s we Pe asypayroll land local purchase of goods and tools, $18,75 , and services. RECOMMENDATION: The staff and Industrial Development Authority recommend approval of the request for revenue bond financing. ~-J SUBMITTED BY: """ Timothy W. Gub la, Director Economic Development APPROVED: Elmer C. Hodge, Jr., County Administrator --------------------------------- ACTION No Yes Abs Edd Approved ( ) Motion by: Johnson Denied ( ) McGraw Received ( ) Nickens Referred Robers to Attachment -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANUESDAYUNTMYAYA8MI1990RATION CENTER, RESOLUTION APPROVING THE ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE BENEFIT OF OPTICAL CABLE CORPORATION, ET AL. WHEREAS, the Industrial Development Authority of Roanoke County, Virginia ("Authority"), has considered the application of Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them ("Borrower") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $6,500,000 ("Bonds") to assist in the financing of the Borrower's acquisition, construction, and equipping of a manufacturing facility consisting of approximately 73,000 square feet ("Project") to be located on 6.5 acres at the end of Research Road in Valleypointe Industrial Park in the County of Roanoke, Virginia, and has held a public hearing thereon May 3, 1990; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia ("County"); the Project is to be located in the County and the Board of Supervisors of Roanoke County, Virginia, ("Board") constitutes the highest elected governmental unit of the County; and WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and ,1~.. -1 WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147 (f) and Section 15.1-1378.1 of the Code of Virginia (1950), as amended, ("Virginia Code") to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower. 3. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103-2(f)(1), this resolution shall remain in effect for a period of one year from the date of its adoption. 4. The Board directs the County Administrator to request an allocation of the State Ceiling (as defined in Section 15.1- 1399.10 of the Virginia Code) in accordance with the provisions of Sections 15.1-1399.10 through 15.1-1399.17 of the Virginia Code and the applicable regulations, to cover the issuance of the Bonds. 5. This resolution shall take effect immediately upon its adoption. `--~ RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA RECOMMENDING APPROVAL BY THE BOARD OF SUPERVISOR500FOOOEBOND ISSUE COUNTY OF ROANOKE, VIRGINIA OF A PROPOSED $6, , WHEREAS, the Industrial Development Authority of Roanoke County ("Authority"), adopted a resolution of inducement on March 19, 1990 for the benefit of Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them ("Borrower"); WHEREAS, such inducement resolution related to the proposed issuance of up to $6,500,000 revenue bonds for thelnurpofsa fiber financing the acquisition, construction and equinpthe County of optic cable manufacturing facility ("Project") Roanoke, Virginia; WHEREAS, Section 147 (f) of the Internal Revenue Code of 1986, as amended, requires that a public hearing be held before the issuance of the proposed bonds; and WHEREAS, a public hearing has been held on the Project and the proposed bond issue, and the Authority desires to recommend approval of the Project and the proposed bond issue to the Board of Supervisors of the County of Roanoke, Virginia. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA: 1. The resolution of inducement adopted by the Authority for the benefit of the Borrower and relating to the Project is hereby ratified, reaffirmed and readopted in all respects. 2. The Authority recommends approval of the Project and the proposed bond issue by the Board of Supervisors of the County of Roanoke, Virginia. 3. This resolution shall take effect immediately upon its adoption. Adopted this S~"~i~ day of May, 1990. _._. ~ ~. Secretary, Indu trial Development Authority of Roanoke County, Virginia ~-I FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: May 3, 1990 To the Board of Supervisors of the County of Roanoke, Virginia Applicant: Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them Facility: Fiber optic cable manufacturing facility 1. Maximum amount of financing sought 6,500,000 $ 2 Estimated taxable value of the facility's . real property to be constructed in the $4,000,000 municipality 3. Estimated real property tax per year $ 46,000 using present tax rates 4. Estimated personal property tax per $ 18,750 year using present tax rates 5, Estimated merchants' capital tax per $ N/A year using present tax rates 6. Estimated dollar value per year of that will be i less than ces goods and serv $ 500,000 purchased locally 7. Estimated .number of regular employees 70 employees initially; 185 on year round basis at the end of 3 years 8. er employee Average annual salary p $ 28,000 ~_ ~ ,~~.. Chair~fian Industrial Development Authority of Roanoke County, Virginia ~~l May 3, 1990 Board of Supervisors County of Roanoke, Virginia Post Office Box 29800 Roanoke, Virginia 24018-0798 Industrial Development Authority of Roanoke County, Virginia Proposed Financing for Optical Cable Corporation, Alan T. Lingerfelt and/or them rtnership to be formed by Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them ("Borrower") has requested that the Industrial Development Authority of Roanoke County, Virginia ("Authority"), assist the Borrower in financing the acquisition, construction and equipping of a fiber optic cable manufacturing facility ("Project") in the County of Roanoke, Virginia, by the issuance of its revenue bonds in an amount not to exceed $6,500,000 ("Bonds"). As set forth in the resolution of the Authority attached hereto ("Resolution ), the Authority has agreed to issue its Bonds as requested.11 The Authority has conducted a public hearing on the proposed financing of the Project and has recommended that you approve the issuance of the Bonds as required by Section 147 (f) of the Internal Revenue Code of 1986, as amended, and Section 15.1-1378.1 of the Code of Virginia of 1950, as amended. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the~Authority, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.1-1378.2, and (3) the form of resolution suggested by counsel to evidence your approval. ~ ______ n .~r' ~ ~~ ~ ~~ ` Secreta y, Indust ial Developmen Authority of Roanoke County, Virginia ~ -1 CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Roanoke County, Virginia ("Authority") hereby certifies as follows: 1. A meeting of the Authority was duly called and held on May 3, 1990, at 9:00 o'clock a.m. in the Community Room in the Roanoke County Administration Center at 3738 Brambleton Avenue, in Roanoke County, Virginia, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Optical Cable Corporation, Alan T. Lingerfelt and/or a partnership to be formed by them and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in the County of Roanoke, Virginia ("Notice"), with the second publication appearing not less than seven days nor more than twenty-one days prior to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is attached hereto as Exhibit A. 3. The names of the individuals who appeared and addressed the Authority, along with a summary of their statements, is attached hereto as Exhibit B. ~-l 4. Attached hereto as Exhibit C is a true, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof . WITNESS my hand and the seal of the Authority, this ~~`~ day of May, 1990. ~~ ~ ~~ ~,~, ~ ~ ~~(, 1 Secretary, Indus rial Development Authority of Roanoke County, Virginia (SEAL) Exhibits: A - Copy of Certified Notice B - Summary of Statements C - Inducement Resolution EXHIBIT B TO CERTIFICATE Summary of Statements ACTION # A-5890-2 7-~, ITEM NUMBER AT A REGULAR MEETING OFOANOKEBOCO DDTY ADMINISTRATION o ENTER OKE COUNTY, VIRGINIA HELD AT THE R MEETING DATE: May 8, 1990 SUBJECT• Request to eoeerate the Read Mountain Fire and Rescue to build and p Station COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~/~ ~~ BACKGROUND INFORMATION: The 1985 bond referendum included funds for building a fire station in the Bonsack area. That part of the County is growing rapidly, and increased fire and rescue protection is necessary to serve those citizens. SUMMARY OF INFORMATION: county staff has been working with their Since January, counterparts in Botetourt Co 46 y e st earea p Suchga stationowouldrserve a point fire station sn the rovsde the needs of the Bonsack, Read Mountain area and also the Blue protection for a portion of Botetourt County now served by Ridge and Troutville Volunteer Fire Departments. Botetourt County will provide two acres of land located at the entrance to their new industrial park on Cloverdale Road ( Route 604). This location is six mile tville tFire Stations and si xs and fouratenths tenths miles from the Trou this an excellent miles from the Blue Ridge Fire Station making location for all concerned. The Troutville Fire Department uiltoPonee one truck in the new station and Botetourt County will pay p half of the annual operating cost. Construction plans have been finalized and agreed upon by both staffs. A copy of the agreement is attached. The contract has bThe reviewed by staff from both Roanoke County and Botetourt County. Botetourt County Board of Supervisors will be requestAe groundbreaking execution of the contract at their next meeting. ceremony will be held in June. ~ -2 Staff anticipates that the project will cOincreasong theetotal provided for in the 1985 bond issue ($300,000), cost to $375,000. This incre fo lEmergency Med caln Services. cThis involved with adding space facility will be similar to the new Back CW th completiontset forlthis that construction can begin this Spring, es ecially Emergency P Fall. Community interest in the volunteer program, Medical Services has been good, ri drecruitment ase soon Dasa t e njoint Botetourt County plans to begs contract is signed. The Read Mountain Station will be a 24-hour volunteer operation. FISCAL IMPACT' It is anticipated that the cost of the sthelfunding requestOto more than the bond proceeds. Staff will bring the board once actual bid prices are received. The additional cost for the Emergency Medical Se ear there ftere approximately $100,000 the first year and $10,000 each y Funds have been requested 1990 91 budget cy This phaserof cthecprogram an addback item in the FY will be implemented when monies become available. STAFF RECOMMENDATION: Staff recommends th documentsBand take su h action as maynbe Administrator to execute such necessary to accomplish the P p,ptorneyf this transaction, all upon form to be approved by the County Approved by, Respectfully submitted, Elmer C. Hodge Thomas C. Fuqua County Administrator Chief of Fire & Rescue Department ACTION VOTE Bob L. Johnson to No Yes Abs Approved (x) Motion by: Denied ( ) a rove staff recommendation Johnson _X Received ( ) McGraw _x Referred Nickens _~ To Robers -~ - cc: File Thomas C. Fuqua, Chief Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget ~~~ /~jME'N 1? ~~ '7~ ~ G ~ x AGREEMENT 1a~4 G ~' N 1990, by THIS AGREEMENT made and entered into this day of and between the COUNTY OF ROANOKE, a political subdivision of the Common ~tical of Virginia (hereinafter Roanoke County); the COUNTY OF BOTETOURT, a p subdivision of the Commonwealth of Virginia F BOTETOURTtCOUNTY~ VIRGINIA, TROUTVILLE VOLUNTEER FIRE DEPARTMENT O a Virginia non-stock corporation (hereinafter Tnon-st ck corporation (he einafter~ Blue VOLUNTEER FIRE DEPARTMENT, A Virguua Ridge V.F.D). WITNESSETH THAT WHEREAS Roanoke County and Botet Aurta men Arland prove the fire suppression in the areas of each county shown on WHEREAS, Roanoke County and Botetourt County believe that cost savings and efficiencies can be achieved by a jointly-owned R noke1Coun ycand Botetourt C unty; employees of Roanoke County and volunteers of and WHEREAS, the parties to this Agreement desire to set forth the terms and conditions under which the fire station will be constructed and operated. NOW, THEREFORE, the parties hereby jointly agree and covenant as follows: 1. Definitions. The following words and phrases shall have the meaning assigned by this section for purposes of this Agreement unless the context clearly indicates a different meaning: "Company" or "Fire company" -The fire suppression unit and personnel and any advanced life support unit and personnel assigned to the fire station. "Fire station" -The fire station to be constructed and located upon the subject premises, as described below. Ca ital es" -Capital expenses incurred in constructing, renovating or ~~ p expens altering the fire station and in acquiring and installing items of capital equipment. "Joint operating expenses" -Expenses incurred in operating the fire station. Such expenses shall include, but not be limited to, non-capital equipment, insurance, maintenance and repair, fuel, heating cooling and lighting of the station. "primary service area" or "First Due area" and "Secondary service area" or "Second Due Area" -The "service" or "due" areas shall be agreed upon and designated by map or written agreement between the chief fire officials of Roanoke and Botetourt Counties and the Fire Chief of the Troutville V.F.D. and the Blue Ridge V.F.D. "Subject premises" -Lot Number 1 of Eastpark Commerce Center in Botetourt County off of Virginia Secondary. Route 604. 2. Designation of Fire Station The fire station shall be known as the .~.>:.: :#'L?~tC:~ Fire Station (hereinafter Fire Station). The Fire Station may e designated~~and identified to the public by Roanoke County as Station #12. The station will be operated as a volunteer station subject to the conditions contained in the Agreement. 3. Purchase and Ownership of Real Property Furnishin and Egtnyment• The Fire Station shall be constructed upon property owned by Botetourt County located in the Botetourt County Industrial Park or such other location as Roanoke County and Botetourt County shall agree upon in writing, which document shall become an Addendum to this Agreement. Botetourt County shall be responsible for all costs and efforts necessary to obtain clear title to the subject premises, including title examination, preparation of all necessary documents, title insurance and all closing expenses. At the time of closing, Botetourt County shall obtain an appraisal of the subject premises by an appraiser certified by a national certification organization for appraisers for purposes of establishing the value of its contribution to the capital cost for this Fire Station. A copy of this appraisal shall be provided to Roanoke County which shall be deemed to have accepted the appraised value unless, within sixty (60) days of the receipt of such appraisal, the County Administrator of Roanoke County shall notify the County Administrator of Botetourt County of his objection to such appraised value and the alternative value which Roanoke County places upon the subject premises. Thereafter, the parties shall promptly undertake to d ~ °thee ~ n°Ong body of each lcounty] table appraised value [which shall be approve y g Roanoke County shall construct the Fire Station on the subject property and shall furnish and equip the station with those items of equipment listed in Attachment B to this Agreement and such additional items as shall be agreed to by the parties. The Troutville V.F.D. agrees to assign one fire truck to this stati enared forrRoanoke Coluntyc and at i t in accordance with plans and specifications pr p expense, which have been previously provided to the other parties for their review. The Fire Station shall generally consist of two (2) bays, living quarter for at least eight (8) personnel, necessary communications equipment and parking lot. 2 4. Payment of Operating Expenses. The operating expenses for the Fire Station shall be funded by a combination of payments by Roanoke County, Botetourt County and public contributions. Roanoke County shall fund the Fire Station in accord a Station at the lesser of eitheri an amnount formula. Botetourt County shall fund the Fir equal to the funding provided by Roanoke C volunteer onl h fire(sta?ions. t The artier annual contribution to other Botetourt County Y agree that following the second full year of operations of this Fire Stations that Roanoke County and Botetourt County shall review the equity of funding and may mutually agree to alter this formula as equity and justice requires. 5. Membership of Fire Company. The membership of the fire company shall be composed of residents of Botetourt County and of residents of Roanoke County.lt we hers of lthis new vo un a B1company V.F.D. agree to use their best efforts to so from their jurisdiction. All volunteer members of this fire company will be eligible to receive the same insurance coverage and participation in the Length-of-Service Program as well as other benefits which are available to other volunteer members of the Roanoke County Fire and Rescue Department. All volunteer members of this fire company shall complete the Roanoke County Fire and Rescue Department s Rookie Orientation Class as a precondition of use of any of the company's equipment or qualification for any of the above listed benefits. 6. Command and Control• Operational Procedures. Crews from the Fire Station operating int The FireeStation and its per onnel shall command of the officer-in-charge in that area. operate under and follow the Standard Operating Procedures (SOP) of the Roanoke County Fire and Rescue Department. Any exceptions to such SOP shall be jointly agreed to in writing between the Troutville V.F.D., the Blue Ridge V.F.D., and the Roanoke County Fire and Rescue Department. During the initial organizational period of the Fire Station, its operations shall be under the control of a committee composed of the Chiefs of the Troutville V.F.D. and the Blue Ridge V.F.D., the Chief of the Roanoke County Fire and Rescue Department and the new chief of this station. 3 ~. Response Times. After one year from the date of initial occupation of the Fire Station and start- up of operations, Roanoke County reserves the right to add career fire personnel at this station at its own expense if, in its judgment, the response times do not meet Roanoke County standards. 8. Reporting and Forwarding of Calls. .:;.:;:;;::..:.;.::;< :::.::::.::.:::::.:.;::>;;:,:.:;;:;:>s `~:``<' shall be 1 calls for fire suppression assistance t~<:~a~>~<::::.~ F...:..,:..::::..;..:..;;;;; ~ ~~°~~° ~~~~~~~ ~ All radios r(111 ~.,~t.,.,z coordinated through the Roanoke County ~.. _ ~; --- !?~s.`t~.;Q:»>;':~' used by the Fire Station and its personnel shall be tuned to Roanoke County and Botetourt County assigned frequencies. Roanoke County shall provide pagers to all current volunteer members of this station. 9. Nature of Services- Immunities. The services performed and expenditures made under this agreement shall be deemed for public and governmental purposes. All members of the Fire Station shall have the same powers, rights, benefits and privileges and immunities in each of the jurisdictions in which they mayurt Coun and the Troutville V.F.D.~dated O~ober It between Roanoke County, Boteto t3'~ 1986, shall remain in full force and effect in so far as not inconsistent with the terms of this Agreement. The terms of any mutual aid agreement subsequently entered into between the Counties of Roanoke and Botetourt and the Blue Ridge V.F.D. shall, likewise, be interpreted in so far as possible in a manner consistent with the terms of this Agreement. 10. Dissolution. In the event of the consolidation of Roanoke County into the Roanoke Metropoli- tan Government, the remaining parties to this agreement, either jointly or individually, shall have the right to purchase the building and equipment of the Fire Station from Roanoke County. The value of such building and equipment shall be calculated on the basis of their original costs, as determined eutedaaccounting pprinciples forgovelrnmental calculated in accordance with generally p agencies. In the event that neither of the parties shall exercise their right to purchase the building and equipment within two years of the effective date of consolidation, the Roanoke Metropolitan Government (hereinafter R.M.G.) shall have the option of continuing to participate in the operation of the Fire Station as a volunteer station on the same basis as Roanoke County. During the two (2) year period following the effective date of any consolidation involvingfiRe stationCin accordan a v~nth t elltermslof this participate in the operation of this 4 Agreement, unless sooner terminated or amended by written agreement of all parties hereto. In the event that R.M.G. shall decline to participate in the operation of the Fire Station as a volunteer station, the disposition of the building and equipment shall be a matter for negotiation between the parties to this agreement with R.M.G. being granted all powers and responsibilities of Roanoke County under this Agreement. 11. Term of Agreement. This Agreement shall remain in effect for a period of Thirty (30) years unless terminated or extended by mutual written agreement of all parties or in accordance with paragraph 11. 12. Severability. In the event any parts of this Agreement shall be found to be unenforceable or void, the remaining portions or paragraphs of this Agreement shall nevertheless be binding with the same effect as though the offending part or parts had been deleted. 13. Insurance Requirement. Roanoke County shall obtain and, unless otherwise agreed between the parties in writing, maintain in effect throughout the term of this Agreement, and any extensions thereof, the insurance coverages provided for in Attachment 14. Notice. Any notice to Roanoke County required or permitted under this Agreement shall be either hand-delivered to the Office of cthrtified mail,d eturnr re~ eipt requ sated toe the Avenue, Roanoke, Virgima, or sent by Roanoke County Administrator, P. O. Box 29800, Roanoke, Virginia 24018-0798. Any notice to Botetourt County required or permitted under this Agreement shall be either hand-delivered to the Office of the County Administrator at One West Main Street, Fincastle, Virginia, or sent by certified mail, return receipt requested to the Botetourt County Administrator, One West Main Street-Box 1, Fincastle, Virginia 24090. Any notice to the Troutville V.F.D. required or permitted under this Agreement shall be either hand-delivered to the Fire Chief at Troutville, Virginia, or sent by certified mail, return receipt requested, to Any notice to the Blue Ridge V.F.D. required or permitted under this Agreement shall be either hand-delivered to the Fire Chief at 5 Virginia or sent by certified mail, return receipt requested, to _ 15. Entire ereement. This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, rep amended onl rby written tinst lrument signed written. This Agreement may be altered o Y by authorized representatives of all parties. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. COUNTY OF ROANOKE, VIRGINIA By: County Administrator Attest: COUNTY OF BOTETOURT, VIRGINIA By: County Administrator Attest: TROUTVILLE VOLUNTEER FIRE DEPARTMENT OF BOTETOURT COUNTY, INC. By: Fire Chief Attest: 6 BLUE RIDGE VOLUNTEER FIRE DEPARTMENT By: Fire Chief Attest: T ~ ~., ~ -~ AT A REGULAR MEETINGT THEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER~NTY, VIRGINIA, HELD A TUESDAY, MAY 8, 1990 RESOLUTgONRANCE O WORRER'ISR COMPENSATIONp PROEGRAM IFORO THE SELF IN ROANORE COUNTY SCHOOL BOARD BE IT RESOLVED by the Board of.Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County, Virginia, has entered into a third-party administration agreement with Consolidated Risk Management Services, for the establishment of a self-insurance worker's compensation program for the benefit and protection of its employees pursuant to the provisions of Title 65.1 of the Code of Virginia (1950), as amended. 2. That the County School Board of Roanoke County, Virginia, shall commit itself, by Resolution, to the establishment of a self- insurance worker's compensation program for the benefit and protection of its employees pursuant to the provisions of Title 65.1 of the Code of Virginia (1950), as amended, and to execute an agreement with Consolidated Risk Management Services and a cooperative procurement agreement with the Board of Supervisors of Roanoke County to secure the services of a third-party administrator to administer a self-insurance worker's compensation program. 3. That the School Board shall expend $188,800 for fiscal year 1990-91 or an amount not less than an amount required to fund the "manual rated premium" for a worker's compensation insurance program; said expenditure shall be made to the Board of Supervisors of Roanoke County, Virginia. r , f 4. That the Board of Supervisors of Roanoke County, Virginia, hereby agrees to administer this self-insurance worker's compensation program on behalf of the School Board, that it shall administer the funds in the account established for this purpose, that this account shall be maintained separately from other County accounts in an interest-bearing account entitled the "Worker's Compensation Self-Insurance Fund for the County School Board of Roanoke County, Virginia." 5. That the School Board shall commit itself to exercise its best efforts through the budget process to expend funds in future years in an amount not less than $188,800 and not more than the amount calculated for the "manual rated premium," unless a severe depletion of the reserve occurs. Further, the School Board commits itself to build a reserve fund in an amount not less than $1 million in order to properly fund this self insurance compensation program. If the annual payment is not received, the County will not provide worker's compensation insurance to the School Board. 6. That the County shall establish this reserve account for the benefit of the School Board; that this reserve account shall be placed in an interest-bearing account, said interest being accumulated in said account; that the Board of Supervisors of Roanoke County, Virginia, will allow the School Board to satisfy any excess claims or liabilities through a loan to the School Board from the County's worker's compensation reserve account, however, the School Board shall commit itself to repaying said loan and replenishing this reserve account in future budgets, subject to ~~ ~ future appropriations. 7. That the County shall maintain and administer these separate reserve accounts for the benefit of the Roanoke County School Board and the Roanoke County Board of Supervisors and for the purposes stated herein. 8. That the County Administrator of Roanoke County, Virginia, is hereby authorized to execute such documents and take such actions as may be required in order to implement the terms and provisions of this resolution, all upon form approved by the County Attorney. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: ~',.~~~2.~-t~-- ~. ~L ~,~_~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane Hyatt, Director, Finance Keith Cook, Director, Human Resources Reta Busher, Director, Management & Budget Bayes Wilson, Superintendent, Roanoke County Schools Bob Jernigan, Director, Risk Management Paul Mahoney, County Attorney ACTION # ITEM NUMBER ~ '~ AT A REGULAR MEELDNAT THEHROANOKE COUNTYEADMINISTRATION CENTER COUNTY, VIRGINIA H MEETING DATE: May 8, 1990 AGENDA ITEM: Implemention Pro ram for the County S hoolsorkers' Compensa g COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The County b that t me f the County wasrconfronted with Program July 1, 1986. At an increase in the manual premiums for Workers' Compensation insurance from $300,000 for 1985-86 to $487,485 for 1986-87. The County staff was also aeine hargedhe Itawas de c ded to establish less than the premiums b g a workers' compensationto the11985a86epremiums into thelpooing The $300,000 which equated ool annually County will continue to increase the size of the p until a sufficient reserve ($1 million) is established. Any claims or related expenses are paid from this reserve as incurred. The County contracts with a third party administrator (Consolidated Risk d ister our self- insurance program. Excess Insurance to expenses are funded Management Services) to a min The County also purchases Workers' Compensation provide a cap on the County's liability. These through the Workers' Compensation reserve. As shown on Attachment A, over the last four has reserve2 for 6workers pac mpensati n rshould' our $760,000. years the County At June 30, 1990 be approximately SUMMARY OF INFORMATION: The County Schools would like to establish a Worker's Compensation Mana ementa department,u identica lito tthe of the County's Risk g The schools would program currently in operation for the County. contribute $188,800 (their current manual premium) to establish a separate Workers' Compensation Reserve for the County Schools. Costs for claims settlement, administration, and excess insurance would be taken from this pool. In the future, the Schools would continue to contribute to the pool at a minimum of $188,800 annually until a sufficient reserve ($1 million) is established. ~~ The attached resolution outlines the terms of our agreement with the Schools. The Schools will pay us $188,800 to establish a reserve in their name beginning July 1, 1990 and coordinate the program. They will continue to contribute a minimum of the same amount annually. The County will coordinate the administration of claims and purchase excess insurance. While the school reserve is being built, if there should be claims in excess of the amount of the reserve, the County would loan the Schools the necessary amount and the Schools would repay it in future budget years. If the annual payment is at any time not made by the schools, the County will not provide Workers' Compensation Insurance to the Schools. FISCAL IMPACT: The County Schools have included the necessary $188,800 in th the S pools should realize savings by not having to premium rises, pay these higher premiums. STAFF RECOMMENDATION: Staff recommends approving the attached resolution authorizing the establishment of aSelf-Insured Workers' Compensation Program for the County Schools. The School Board will be adopting a similar resolution on May 10, 1990. ~y2~ /~ la~~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ------------------------------ ACTION VOTE No Yes Abs Approved Denied Received Referred To Motion by: Eddy Johnson McGraw Nickens Robers ~ -3 Fiscal Year 1985-86 1986-87 1987-88 1988-89 1989-90 Summary of County of Roanoke's Self-Insured Workers' Compensation Program Reserve Balance at Year End Manual Premium Budctet Savings $ 300,000 487,485 459,310 469,320 504.215 fit 220,330 $ 300,000 300,000 300,000 247,194 250.000 X1,397,194 $ -0- 187,485 159,310 222,126 254,215 fi 823,136 $ N/A 241,130 466,070 691,921 ~1~760, 000 ~1~ Estimated -ti 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANUESDAYi,NMAYA8MI1990RATION CENTER, RESOLUTION AUTHORIZING THE IMPLEMENTATION OF A SELF- INSURANCE WORKER'S COMPENSATION PROGRAM FOR THE ROANOKE COUNTY SCHOOL BOARD BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County, Virginia, has entered into a third-party administration agreement with Consolidated Risk Management Services, for the establishment of a self-insurance worker's compensation program for the benefit and protection of its employees pursuant to the provisions of Title 65.1 of the Code of Virginia (1950), as amended. 2. That the County School Board of Roanoke County, Virginia, shall commit itself, by Resolution, to the establishment of a self- insurance worker's compensation program for the benefit and protection of its employees pursuant to the provisions of Title 65.1 of the Code of Virginia (1950), as amended, and to execute an agreement with Consolidated Risk Management Services and a cooperative procurement agreement with the Board of Supervisors of Roanoke County to secure the services of a third-party administrator to administer a self-insurance worker's compensation program. 3. That the School Board shall expend $188,800 for fiscal year 1990-91 or an amount not less than an amount required to fund the "manual rated premium" for a worker's compensation insurance program; said expenditure shall be made to the Board of Supervisors of Roanoke County, Virginia. ~'~ 4. That the Board of Supervisors of Roanoke County, Virginia, hereby agrees to administer this self-insurance worker's compensation program on behalf of the School Board, that it shall administer the funds in the account established for this purpose, that this account shall be maintained separately from other County accounts in an interest-bearing account entitled the "Worker's Compensation Self-Insurance Fund for the County School Board of Roanoke County, Virginia." 5. That the School Board shall commit itself to exercise its best efforts through the budget process to expend funds in future years in an amount not less than $188,800 and not more than the amount calculated for the "manual rated premium," unless a severe depletion of the reserve occurs. Further, the School Board commits itself to build a reserve fund in an amount not less than $1 million in order to properly fund this self insurance compensation program. If the annual payment is not received, the County will not provide worker's compensation insurance to the School Board. 6. That the County shall establish this reserve account for the benefit of the School Board; that this reserve account shall be placed in an interest-bearing account, said interest being accumulated in said account; that the Board of Supervisors of Roanoke County, Virginia, will allow the School Board to satisfy any excess claims or liabilities through a loan to the School Board from the County's worker's compensation reserve account, however, the School Board shall commit itself to repaying said loan and replenishing this reserve account in future budgets, subject to ~'~ future appropriations. 7. That the County shall maintain and administer these separate reserve accounts for the benefit of the Roanoke County School Board and the Roanoke County Board of Supervisors and for the purposes stated herein. 8. That the County Administrator of Roanoke County, Virginia, is hereby authorized to execute such documents and take such actions as may be required in order to implement the terms and provisions of this resolution, all upon form approved by the County Attorney. ACTION # A-5890-4 ITEM NUMBER ~- 7 AT A REGUINRAMHELDNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRG MEETING DATE: May 8, 1990 AGENDA ITEM: Request for Approval and Allocation of Funds for the 1990-91 VDOT Revenue Sharing Project List COUNTY ADMINISTRATOR' S COMMENTS: d'~+,c ~~ °T ,- -p~ Gc~ BACKGROUND /~~ ~ ~,,, .~.w.,~ a/~°'~"7~,~--~. , a~c.~.o~.~.,~ °~ Si7NIlrIARY OF INFORMATION On March 27, 1990 the Board of Supervisors approved the application for $500,000 of VDOT Revenue Sharing Funds. Roanoke County has been notified that it has been allocated $442,800 and must submit a project list to VDOT by May 31, 1990. The staff and the Resident Engineer of VDOT have prepared the attached improvements list for your approval and submittal. ALTERNATIVES AND IMPACTS 1. Approve the project list as presented, or revise and budget the local share of $347,300 for Fiscal Year 1990-91. Approximately $95,000 of the local share will come from private groups. 2. Approve a modified list of only projects that are funded with private funds of $95,500. No County Money. 3. Do not approve the project list and notify VDOT that Roanoke County will not participate in the 1990-91 Revenue Sharing Program. ~' STAFF RECOMMENDATION Staff recommends Alternative No. 1. SUBMITTED BY: APPROVED BY: ~~ ~~ lmer C. Hodge Phillip Henry, .E. E County Administrator Director of Engineering ____ -------------------- ACTION VOTE Approved (x) Motion by. Harry C. Nickens No Yes Abs Denied ( ) to approve list _ Eddy -x-- Received ( ) Johnson x_._ Referred McGraw ~ Nickens ~_ To Robe r s _x___ cc: File Phillip Henry, Director, Engineering John Hubbard, Assistant County Administrator Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget Fred Altizer, Resident Engineer, Virginia Department of Transportati< 2 FUNDING ROUTE FROM TO DESC. MAG. DIST. PROPOWNER COUNTY STATE TOTOST Rt. 758 Rt. 460 Roanoke Widening H Carson City Paving Road Corp. Road Limits Rt. 1050 Rt. 610 End Plant Mix H Deana Lane State Road Wesvan Drive Maintenance Rt. 1051 Rt. 1053 Rt. 1055 Plant Mix H Sourwood Road Street Rt. 1052 Rt. 1051 End Plant Mix H La Bellevue State Road Drive Maintenance Rt. 1053 Rt. 1051 End Plant Mix H Denise Circle State Road Maintenance Rt. 1055 Rt. 1057 End Plant Mix H Coachman State Road Drive Maintenance Rt. 1057 Rt. 1051 Rt. 1055 Plant Mix H Surrey Road Lane $ -0- $ 30,000 $ 30,000 $ 60,000 $ -p- $ 5,000 $ 5,000 $ 10,000 $ _0_ $ 8,000 $ 8,000 $ 16,000 $ -0- $ 3,000 $ 3,000 $ 6,000 $ -0- $ 3,000 $ 3,000 $ 6,000 $ -0- $ 8,500 $ 8,500 $ 17,000 $ _0_ $ 2,500 $ 2,500 $ 5,000 FUNDING ROUTE FROM TO DESC. MAG. DIST. PROPOWNER COUNTY STATE TOOST Rt. 720 Rt. 1626 Colonial Intersec. Avenue Improve CS Sight Distance Georgetown Road $ -0- $ 5,700 $ 5,700 $ 11,400 Rt. 795 Rt. 419 Existing Road CS Fallo- C & G widening water Street Lane Rt. 171? Rt. 1726 End Ponderosa Circle Plant Mix CS Road Rt. 1718 Rt. 1726 End Barbara Circle Plant Mix CS Road Rt. 1726 Rt. 613 Rt. 897 Plant Mix CS Cartwright Road Drive Private -0- -0- Upgrade CS Roads in tO Hunting Secondary Hills Road Standards $ -p- $ 42,500 $ 42,500 $ 85,000 $ -0- $ 5,500 $ 5,500 $ 11,000 $ -0- $ 2,700 $ 2,700 $ 5,400 $ _0_ $ 7,200 $ 7,200 $ 14,400 $ 54,000 $ -0- $ 54,000 $108,000 SUBTOTALS $ 54,000 $ 63,600 $117,600 $235,200 ROUTE FUNDING FROM TO DESC. MAG. DIST. PROPOWNER COUNTY STATE TOCOST Rt. 1825 Rt. 117 Roanoke Plant Mix Newland Rd City Road Corp. Limits Rt. 1825 Rt. 117 Roanoke Plant Mix Wendover City Road Road Corp. Limits H H Rt. 1851 Rt. 11 End Plant Mix H Commander State Road Drive Maintenance SUBTOTAL $ -0- $ 3,300 $ 3,300 $ 6,600 $ -0- $ 2,700 $ 2,700 $ 5,400 $ -p- $ 8,500 $ 8,500 $ 17,000 $ -0- $ 74,500 $ 74,500 $149,000 7 PROPOSED REVENUE SHARING REQUEST (1990-91) FUNDING ROUTE FROM TO DESC. MAG. DIST. PROOWNER COUNTY STATE TOCOST Rt. 622 3 Mi.S. 4 Mi. S Plant Mix C $ -0- S 20,000 $ 20,000 $ 40,000 Bradshaw of Rt. of Rt. Road Road 863 863 Rt. 624 Rt. 311 Rt. 650 Spot C Newport Plant Mix Road Rt. 671 0.34 Mi. End Plant Mix C Campbell N. of State Road Drive Rt. 11 Maintenance Rt. 777 Rt. 11 Rt. 828 Plant Mix C Ft. Lewis Road Church Rd. Rt.1160 Rt. 1161 0.12 Mi. Plant Mix C Sundance S. of Rt. Road Road 1161 Rt.1161 0.12 Mi. End Plant Mix C Cherokee W. of State Road Hills Dr. Rt. 1160 Maintenance Rt. 929 Rt. 11 End Plant Mix C Garman Rd. State Road Maintenance $ -0- $ 12,500 $ 12,500 $ 25,000 $ -0- $ 10,000 $ 10,000 $ 20,000 $ -0- $ 4,100 $ 4,100 $ 8,200 $ -0- $ 2,000 $ 2,000 $ 4,000 $ -0- $ 2,000 $ 2,000 $ 4,000 $ -0- $ 3,500 $ 3,500 $ 7,000 T FUNDING FROM TO DESC. MAG. DIST. PRO W Y COUNTY STATE COSTL ROUTE O NER C $ -0- $ 7,500 $ 7,500 $ 15,000 Rt.1404 2.1 Mi. Curve Timber- N.E. of Widening view Rd. Rt. 863 Plant Mix Millwood Salem End Road Plant Mix C $ 4,000 $ -0- 4,000 $ $ 8,000 Drive County Road Line Acceptance Rt.1808 Rt. 849 Rt.1858 Plant Mix C $ -0- $ 5,000 $ 5,000 $ 10,000 Webster Road Drive Rt.1832 Rt. 849 Rt.1858 Plant Mix C $ -0- $ 6,000 $ 6,000 $ 12,000 Barrens Road Road SUBTOTAL $ 4,000 $72,600 $76,600 $153,200 ~T FUNDING ROUTE FROM TO DESC. MAG. DIST. PROOWNER COUNTY STATE TOOST Rt. 618 Rt. 749 Rt. 658 Plant Mix V $ -0- $ 12,200 $ 12,200 $ 24,400 Highland Road Road Rt. 651 Vinton Blue Plant Mix V Mtn. View Town Ridge Road Road limits Parkway $ -0- $ 16,000 $ 16,000 $ 32,000 Rt. 666 Rt. 659 Vinton Curve V Bandy Rd Corp. Widening Line Plant Mix Rt. 749 Roanoke Rt. 618 Plant Mix V Eastland County Road Road Line Camney Rt. 1033 End of Upgrade V Lane Road to Secondary Road Standard SUBTOTAL $ -0- $ 15,000 $ 15,000 $ 30,000 $ -0- $ 16,300 $ 16,300 $ 32,600 $ 15,000 $ 10,000 $ 25,000 $ 50,000 $ 15,000 $ 69,500 $ 84,500 $169,000 ~-~ ROUTE FROM TO DESC. Rt. 690 Rt. 221 Rt. 691 Spot Poage Widening Valley Road Ext. Rt. 694 1.1 Mi. 1.2 Mi. Curve Twelve N. of Rt. N. of Widening O'clock 695 Rt. 695 Paving Knob Rd. Rt. 1315 Rt. 692 End Plant Mix Bridle State Road Lane Maintenance Rt. 1329 Rt. 1315 Rt. 692 Plant Mix Elbert Road Drive Rt. 1679 Rt. 682 Rt. 1680 Widening Larson Plant Mix Lane Road Rt. 1794 Rt. 1799 End C & G Chaucer's State Widening Court Maintenan ce FUNDING MAG. DIST. PROPERTY COUNTY STATE TCOST OWNER WH $ -0- $ 12,500 $ 12,500 $ 25,000 CS wH $ -0- $ 25,000 $ 25,000 $ 50,000 WH $ -0- $ 1,900 $ 1,900 $ 3,800 WH $ -0- $ 6,100 $ 6x100 $ 12,200 WH $ -0- $ 6,800 $ 6,800 $ 13,600 WH $ 22,500 $ -0- $ 22,500 $ 45,000 / ) r~ ROUTE FUNDING FROM TO DESC. MAG. DIST. PROPOWNER COUNTY STATE TOOST Rt. 1796 Rt. 689 End Plant Mix Canter State Road Drive Maintenance Rt. 1797 Rt. 1796 End Plant Mix Squires State Road Court Maintenance SUBTOTAL TOTAL (COUNTY WIDE) WH $ -0- $ 13,500 $ 13,500 $ 27,000 WH $ -0- $ 1,300 $ 1,300 $ 2,600 $ 22,500 $ 67,100 $ 89,600 $ 179,200 $ 95,500 $347,300 $ 442,800 $ 885,600 ACTION # A-5890-5 ITEM NUMBER ~ _ AT A REGULAR MEELDNAT THEHROANOKE oOUNTYEADMINISTRATIONNOENTER COUNTY, VIRGINIA H MEETING DATE: May 8, 1990 AGENDA ITEM: Authorization and Appropriation to Reimburse Botetourt County for Overpayment Made for the Tinker Creek Interceptor Project COUNTY ADMINISTRATOR'S COMMENTS: d~~ SUMMARY OF INFORMATION: In July 1983, construction was completed on a joint intercep- tor line from the Roanoke-Botetourt County line on Route 11 to a connection with the existing Roanoke County t ethe capacity each for . The cost was based on a percentage equ locality would have and tRoanoke County's portion beingo14t02%t's portion being 85.98% Botetourt County applied for and received a 75% reimbursable EPA grant for construction costs. Roanoke County administered construction of the project since it was located entirely in Roanoke County. Each month, Roanoke County submitted a bill to Botetourt County and received reimbursement for 100% of Botetourt's share of the project and 75% reimbursement for Roanoke County's share covered under the EPA grant. Since Botetourt County was the recipient of the grant, invoices to EPA were submitted by Botetourt County. In order to be eligible for the grant, EPA and the State Water Control Board required Roanoke County and Roanoction ofttheoTpnker an inflow/infiltration study on the existing p Creek Interceptor. This work was completed in 1986 and the results were accepted by the State in 1988. With the completion of this project, the Corps of Engineers (on behalf of EPA) and the State began their review of the joint Tinker Creek Interceptor project completed in 1983. They have determined that Roanoke County was not eligible for any of the grant. The staff has reviewed the payment files and determined that Roanoke County owed Botetourt County $169,448.25 for ineligible costs previously paid to Roanoke County by Botetourt County. Roanoke County previously reimbursed Botetourt County $23,058.45 for a cha rovedrd Staff now recommends as part of this project, but ofs$146,389.80 for the balance due. payment to Botetourt County ~'~ FISCAL IMPACT• Funds can be made available from the Sewer Off-Site Facility Fee Fund. Currently planned projects within this fund will be adjusted to reflect the additional $146,389.80 project. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors approve the payment of $146,389•ount for construction of thenTinker Creek Interceptor to Roanoke C y Project . SUBMITTED BY: APPROVED: '~~ "~` lmer C. E Hodge Cli Craig, P County Administrator Utility Direct ------- ----------------------- ACTION proved ( X) Motion by: Harry A C. Nickens VOTE No Yes Abs x p to approve reimbursement Denied ( ) Eddy x Johnson Received ( ) McGraw x Referred Nickens x to Robers x cc: File Cliff Craig, Director, Utilities Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget John Hubbard, Assistant County Administrator John Williamson, Botetourt County Administrator ..r' .`"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MAY 8, 1990 RESOLUTION 5890-6 ENDORSING ADDITIONAL RETIREMENT BENEFITS FOR ELIGIBLE FIREFIGHTERS AND LAW ENFORCEMENT OFFICERS IN ACCORDANCE WITH ACTS OF ASSEMBLY 1989, CHAPTER 484 WHEREAS, it has been the practice of Roanoke County to provide benefits equivalent to the State Police Officers Retirement System for its law enforcement and full-time firefighters; and WHEREAS, it is the desire of Roanoke County to demonstrate its support for those employed in public safety; and WHEREAS, House Bill No. 1477 was passed in the 1989 Session of the General Assembly of Virginia pertaining to retirement benefits for local law enforcement officers and firefighters; and WHEREAS, this bill states that an employer may, by resolution legally adopted and approved by the Virginia Supplemental Retirement System Board, elect to provide benefits equivalent to those provided for State Police Officers of the Department of State Police for any such employees who are employed in law enforcement positions comparably hazardous to that of a State Police Officer, including any sworn law enforcement officer who has the duty and obligation to enforce the penal, traffic, and highway laws of this Commonwealth as directed by his superior officer, if so certified by his appointing authority, or in positions as full-time salaried firefighters ; BE IT RESOLVED BY THE BOARD OF .SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, that the Board hereby endorses provision of additional retirement benefits for eligible law enforcement officers and full-time salaried firefighters in accordance with House Bill No. 1477. BE IT FURTHER RESOLVED that the Roanoke County Board of Supervisors include funding for this benefit in the proposed Fiscal Year 1991-92 County Budget, for an effective date of July 1, 1991. BE IT FURTHER RESOLVED that the Virginia Supplemental Retirement System Board be so notified that the County of Roanoke will not offer the early retirement benefits on July 1, 1990. BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Virginia Supplemental Retirement System Board. On motion of Supervisor Johnson to adopt resolution of endorsement, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Thomas C. Fuqua, Chief, Fire & Rescue Michael F. Kavanaugh, Sheriff Reta R. Busher, Director, Management & Budget Virginia Supplemental Retirement System Board (Certified Copy) ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Endorsement of Early Retirement Benefits for Eligible Law Enforcement and Firefighter Employees to be Effective July 1, 1991 COUNTY ADMINISTRATOR'S COMMENTS: 2~~,, I' SUMMARY OF INFORMATION: House Bili No. 1477 was passed in the 1989 Session of the General Assembly and pertains to retirement benefits for local law enforcement officers and firefighters. Currently, employees may retire at age 55 with 30 years of service with unreduced Virginia Supplemental Retirement System (VSRS) benefits. Under House Bill No. 1477, those employees covered will be eligible to retire at age 50 with 25 years of service with unreduced benefits. Barring any action by the Board of Supervisors, the eligible employees would automatically fall under the new plan on July 1, 1990. The Board of Supervisors may endorse the early retirement program and elect to participate effective July 1, 1990, or at any other time thereafter. Should the Board elect not to participate this year, VSRS must be notified of the County's election prior to July 1, 1990. There are thirteen County law enforcement and firefighter employees who would be eligible to retire during the 1990-91 fiscal year, if the County were to offer this benefit. Eleven of those employees would be eligible to retire with reduced benefits and two would be eligible to retire with full benefits. Only one individual has indicated that they would definitely retire during the 1990-91 fiscal year if the County were to offer this benefit. FISCAL IMPACT: By funding the early retirement benefit for public safety employees, the Virginia Supplemental Retirement System contribution rate would be 12.17$ of covered payroll. Although this benefit is only available for eligible law enforcement and firefighter personnel, the percentage increase of VSRS contribution is applicable to all County employees. The VSRS contribution rate would be 11.6U$ of covered payroll, should the County elect not to taxe advantage of the early retirement. The early retirement provision would cost .57$ of covered payroll. .!J "" `~° Fiscal Impact of Early Retirement Benefit: Impact on General Fund X52,725 Youth Haven II Fund 1,015 Utility Fund 7,1~i6 TOTAL COST 90,926 (.57$ of Covered Payroll) STAFF RECOMMENDATION: It is requested that the Board of Supervisors approve the attached resolution, endorsing the early retirement program and include funding for this program in the Fiscal Year 1991-92 budget, for an effective date of July 1, 1991. SUBMITTED BY: ~~ ~~~~ Elmer C. Hodge County Administrator ----------------------- ACTION VO'L'E Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred McGraw Nickens To Robers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MAY 8, 1990 Resolution Endorsing Additional Retirement Benefits for Eligible Firefighters and Law Enforcement Officers in Accordance with Acts of Assembly 1989, Chapter 484 WHEREAS, it has been the practice of Roanoke County to provide benefits equivalent to the State Police Officers Retirement System for its law enforcement and full-time firefighters; and WHEREAS, it is the desire of Roanoke County to demonstrate its support for those employed in public safety; and WHEREAS, House Bill No. 1477 was passed in the 1989 Session of the General Assembly of Virginia pertaining to retirement benefits for local law enforcement officers and firefighters; and WHEREAS, this bill states that an employer may, by resolution legally adopted and approved by the Virginia Supplemental Retirement System Board, elect to provide benefits equivalent to those proviaed for State Police Officers of the Department of State Police for any such employees who are employed in law enforcement positions comparably hazardous to that of a State Police Officer, including any sworn law enforcement officer who has the duty and obligation to enforce the penal, traffic, and highway laws of this Commonwealth as directed by his superior officer, if so certified by his appointing authority, or in positions as full-time salaried firefighters; -~ BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, that the Board hereby endorses provision of additional retirement benefits for eligible law enforcement officers and full-time salaried firefighters in accordance with House Bill No. 1477. BE IT FURTHER RESOLVED that the Roanoke County Board of Supervisors include funding for this benefit in the proposed Fiscal Year 1991-92 County Budget, for an effective date of J my 1, 1991. BE IT FURTHER RESOLVED that the Virginia Supplemental Retirement System Board be so notified that the County of Roanoke will not offer the early retirement benefits on July 1, 1990. BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Virginia Supplemental Retirement System Board. ACTION # A-5890-7 ITEM NUMBER ~ " 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Authorization to execute a Contact with Botetourt County for the sale of water COUNTY ADMINISTRATOR' S COMMENTS : ~.c,erY~•,-ru-r+-~ °~'~ BACKGROUND' Botetourt County has agreed to purchase and develop access and utilities for 105 acres of industrial zoned land located along Rt. 604 approximately one mile north of the Botetourt/Roanoke County line. Botetourt County currently has public sanitary sewer service to the property and is planning to provide public water service by establishing a Botetourt County water system. SUMMARY OF INFORMATION: Botetourt County has requested that Roanoke County sell them water from an existing 12" water line located on Rt. 604 at the Botetourt County line. The staffs of the respective Counties have jointly drafted an agreement to effect the sale of water and setting the cost and conditions of such a sale if approved by the Board of supervisors of each County. The proposed agreement is for a period of five years and provides that Roanoke County sell Botetourt County up to 250,000 gallons of water per day. The rate charged to Botetourt County by Roanoke County is established to be the same as the current user rate adopted by Roanoke County. The present user rate is $2.20 per 1,000 gallons of water used. There is no minimum monthly charge and no surcharge is to be added. The existing Roanoke County water capacity in the East 460 area is approximately 500,000 gallons per day. The water storage on the Rt. 460 system is 1.5 million gallons. In addition, Roanoke County can use approximately 250,000 gallons per day from the County wells which are leased to the Town of Vinton. The existing peak water use for the East 460 area is 54,000 gallons per day. The anticipated peak water use by Roanoke County for this area by the year 1995 is estimated to be 200,000 gallons per day. ~~ The East 460 area of Roanoke County is to the only area in the County where there is excess capacity in the water supply. FISCAL IMPACT' There is no additional capital cost required by Roanoke County to sell water to Botetourt County. The user rate charged to Botetourt County will cover the cost of operation/maintenance and funded depreciation of the required facilities. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the execution of the attached agreement providing for the sale of water to Botetourt County. It is further recommended that the Board authorize the County Administrator to execute the agreement after approval as to form by the County Attorney. SUBMITTED BY: APPROVED: ~Q~. ~ ~~ ~~~~ '~ ~" Elmer C. Hodge Cliffor ig, P.E. Utility Director County Administrator ACTION Approved (x ) Denied ( ) Received ( ) Referred to Motion by: Lee B Eddv substitute to approve with paragraph Eddy #5 of Contract amended Johnson McGraw Nickens Robers cc: File Cliff Craig, Director, Utilities John Hubbard, Assistant County Administrator Paul Mahoney, County Attorney VOTE No Yes Aba X x x x ~~~ PUBLIC WATER PURCHASE AGREEMENT THIS AGREEMENT, made and entered into this day of 1990, by and between the BOARD OF SUPERVISORS OF BOTETOURT COUNTY, VIRGINIA, party of the first part, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, party of the second part. JOHN B. WILLIAMSON III, County Administrator for Botetourt County, party of the third part, and ELMER C. HODGE, County Administrator for Roanoke County, party of the fourth part, are made parties to this Agreement to signify the approval and acceptance thereof by their respective governing bodies. W I T N E S S E T H: WHEREAS, Botetourt County has agreed to purchase and develop access and utilities for 105 acres of industrially-zoned land located on Route 604 in Botetourt County for the purposes of industrial and related development and the creation of employment opportunities in the Roanoke Valley, and WHEREAS, both Counties wish to promote regional economic development and have successfully supported cooperative projects on behalf of their communities, and WHEREAS, both Counties desire to see a joint fire station on the 105 acre site, and WHEREAS, Roanoke County has agreed to sell water to Botetourt County for these purposes, and WHEREAS, pursuant to Section 15.1-338 of the Code of Virginia (1950), as amended, the counties have the authority to negotiate and execute contracts for the sale and purchase of water and related services. NOW THEREFORE, in consideration of the actual covenants, promises, and agreements herein contained, the parties agree as follows: 1. Roanoke County shall provide and guarantee a maximum volume of 250,000 gallons per day of water from its public water system delivered to an existing 12-inch water line metered at the Botetourt County line, along Route 604, with the location and design as agreed upon by the utility staffs of the two Counties; 2. The Roanoke County water system pressure as delivered to the metering station shall be a minimum of 100 pounds per square inch (p.s.i.) static pressure with a minimum 40 p.s.i. residual during peak flow. 3. The water metering station shall be paid for by Botetourt County and shall be provided and owned by Roanoke County. ~-'~ The meter shall not have a fire flow restriction and shall be of a low-loss turbine design, as agreed upon by the utility staffs of the two Counties. Said meter shall be read by Roanoke County for billing purposes on a monthly basis. The metering station shall remain in place following the termination of this agreement to serve as an emergency interconnection between the two aforesaid public water systems; 4. No connection fee shall be required to be paid by Botetourt County to Roanoke County. 5. Water rates for the bulk water purchase from this connection shall be the current user rate with no surcharge as adopted by Roanoke County. The present user rate is $2.20 per 1,000 gallons. 6. Roanoke County and Botetourt County are each responsible for all management and maintenance costs and operations of their respective public water systems, independent of one another. An agreement for maintenance and operations of any or all of the Botetourt County public water system by Roanoke County may be negotiated by their respective staffs and approved by the governing bodies; 7. The Roanoke County Administrator is authorized to declare an emergency affecting the use and supply of water provided pursuant to this agreement, during any period of time in which in his sole discretion there is a water shortage. During times of water shortage or emergencies, the needs of both parties shall be treated equitably on a pro rata basis. In declaring such emergency Roanoke County shall provide immediate oral notice to the Botetourt County Public Works Director and written notice to the Chairman of the Board of Supervisors of Botetourt County. The notice of emergency should be given so as to allow as much time as possible for Botetourt County to enact methods of alternative water provision during the period of the emergency. 8. Roanoke County shall provide water to Botetourt County for the life of this agreement so long as water supplies are available. Roanoke County shall give prenotification to Botetourt County of at least 18 months should water sources become unavailable. At that time, the two Counties shall seek to develop additional public water sources either singly or jointly. 9. The initial term of this agreement shall expire on December 31, 1995. This agreement may be renewed upon these same terms for additional minimum five-year terms as agreed upon by the parties and by resolutions of the Boards of Supervisors of Botetourt County and Roanoke County. 10. This agreement may be terminated at the end of the initial term or any renewal term, if any, or for failure to comply with the provisions of the agreement if such non-compliance is not corrected within 60 days of notification from the Chairman of the ~i Board of Supervisors wishing to terminate the agreement to the Chairman of the Board of Supervisors of the other jurisdiction. WITNESS the following signatures and seals executed the day and year first above written. BOARD OF SUPERVISORS OF BOTETOURT COUNTY, VIRGINIA By (SEAL) John B. Williamson, III County Administrator BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By (SEAL) Elmer C. Hodge County Administrator STATE OF VIRGINIA COUNTY OF BOTETOURT, to-wit: I, the County and State aforesa Williamson, III, whose name is Purchase Agreement dated the 1990, did this day personally and acknowledged the same. a Notary Public in and for id, do hereby certify that John B. signed to the foregoing Public Water day of appear before me in my jurisdiction GIVEN under my hand this day of My commission expires: 1990. Notary Public D -~' STATE OF VIRGINIA COUNTY OF ROANOKE, to-wit: I , a Notary Public in and for the County and State aforesaid, do hereby certify that Elmer C. Hodge, whose name is signed to the foregoing Public Water1990chdid Agreement dated the day of ' this day personally appear before me in my jurisdiction and acknowledged the same. GIVEN under my hand this day of My commission expires: Notary Public Approved as to form: County Attorney, Botetourt County 1990. County Attorney, Roanoke County ACTION N0. ITEM NUMBER G~.--- AT A VIRGINIA HELDIAT TOHE TROANOKERCOUONTY ADMINISTRATOIONROC NOTER COUNTY, MEETING DATE: May 8, 1990 AGENDA ITEM: First Reading of an Ordinance to Amend Article 2 of Chapter 5 "Animals & Fowl" of the Roanoke County Code COUNTY ADMINISTRATOR' S COMMENTS : ~""'~'`~''~'°'"~ BACKGROUND• On April 24, 1990, the Board of Supervisors of Roanoke County authorized the execution of the contract with the SPCA increasing the cost per day to house impounded animals to $5.00 per day. As a result of this change and an inquiry by the Board of Supervisors of the possibility of increasing dog license fees, the attached amendments to the County Code are proposed for your consideration. Section 5-29 {e} imposes a fee of $10 for the first offense, $20 for the second offense and $30 for the third offense, in addition to a boarding fee of $5 per day, when an animal picked up for running at large is claimed by its owner or custodian. Section 5-35 imposes penalties for violations for the various sections of the Animal Control ordinances. Section 5-44 amends the license rate as outlined below: Current Proposed Type License License 1. Male Dog $6.00 $6.00 2. Female Dog 6.00 10.00 3. Neutered/Spayed Dog 3.00 3.00 4. Kennel (up to 20 dogs) 15.00 25.00 5. Kennel (up to 50 dogs) 25.00 35.00 C~-/ The table below compares the current fees for the City of Roanoke, City of Salem, Town of Vinton, and County of Roanoke (current) with the proposed County rate. Roanoke County County Tvpe Citv Salem Vinton Now Pro; Female $10.00 10.00 $ 7.50 $6.00 $10.00 Male 7.50 10.00 7.50 6.00 6.00 Spay/neuter 5.00 3.00 3.00 3.00 3.00 Kennel (up 20 dogs) 20.00 15.00 15.00 - 25.00 Kennel (up _ 25.00 35.00 to 50 dogs) 35.00 - ALTERNATIVES AND IMPACT: Alternative #l: Adopt the proposed amendments to the Animal Control ordinance, which imposes strict penalties for violation of said ordinance. This recommendation is being mad ene~atinn enforcement purpose and not for the purpose of g g additional revenue. RECOMMENDATION• Staff endmentnand appowing the second reading tologcurfon May ordinance am 22, 1990. Respectfully submitted, App~r/o~vedb~y, John M. Chambl ss, Jr. Elmer C. Hodge Assistant Administrator County Administrator -------------- ---------- ---------------------- ACTION VOTE Nn Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Eddy Johnson McGraw Nickens Robers Attachment ~ -1 AT A REGULAR MH LD ATOTHEHROANOKE OCOUNTY ADM NISORATOON CENTERNTY, VIRGINIA, 1990 TUESDAY, MAY 8, ORDINANCE AMENDING ARTICLE II OF CHAPTER 5, "ANIMALS AND FOWL" OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Sections 5-24, 5-29, and 5-44 are amended and Section 5-34 is enacted of Article II of Chapter 5, "Animals and Fowl" to read and provide as follows: Sec. 5-24. Limitation on number kept per dwelling unit. The harboring or keeping of more than (2) dogs over fou (41 si-~--Fb-~ months of age per dwelling shall be unlawful, unless a private kennel license has been issued pursuant to this article. Sec. 5-29. Same-Impoundment. (d) If a dog confined pursuant to this section is not claimed by the owner within seven (7) days from the time notice was given to the owner or if the owner cannot be located within seven (7) days after confinement, such dog may be disposed of in accordance with the provisions of }' ''° '"~`m section 3.1-796.96 of the Code of Virginia. ~ A icku fee of ten dollars 10.00 for the first and thirty offense, twenty dollars~S20 001 for the second offense, dollars 30.00 for the third offense shall be im osed in addition to the normal board fee of five dollars lS5 001 per day when any do is claimed b its owner or custodian. Sec. 5-34. Penalties. ~ The enalties for violation of Section 5-26 shall be as follows: 11-1- A fine of not less than one hundred dollars ( 100 001 nor more than five hundred dollars (5500.001. -~- The 'ud e tr in the case ma order the owner or custodiurstofrtheventrc o aosu h oordere o ~wi hinltwenttwfour-f 24r ,~2~ h• --3' -° hours after the rabies observation eriod has ex fired if applicable, or both. The enalties for violations of all other sections of this chapter shall be as follows: 111- For the first offense a fine of not less than ten dollars (S10 00~ nor more than twenty dollars (520.00). For a fineooa not less thanltwent o dollarsVe 20e00e month 12 eri~1, nor more than fifth dollars ($50.001. 13-)- For a third offense within a consecutive twelve month (12~ period, a fine of not less than fifty dollars ($50.001 nor more than five hundred dollars (5500.00). ~_4_)_ The 'ud e tr in case ma order an animal permanently removed from the county within twenty-four (24) hours of such order. Sec. 5-44. Tax imposed. (a) An annual license tax is hereby imposed on dogs required to be licensed under this division in the following amounts: (1) Male ~ ~'" ''"y - Six Dollars ($6.00) (2) Female doct Ten Dollars ($10.00) (3) Neutered or spayed dog - Three Dollars ($3.00) with a veterinarian's certificate that the dog has been neutered or spayed. to twent dogs - Twenty-five (4) Kennel for u~_ y T(20) ~~~ ~. Dollars X525 00 )~_= L ~ ~~ (5) Kennel for up to fifty (50) dogs - Thirtyfive Dollars ($35.00) 2. The effective date of this ordinance shall be _- ACTION NO. ITEM NO. -''~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: ORDINANCE REPEALING ORDINANCE NO. 12489-6 WHICH IMPOSED CERTAIN LIMITATIONS UPON THE LOCATION OF CERTAIN TYPES OF SIGNS COUNTY ADMINISTRATOR' S COMMENTS : ~(,c~c.~+'~l~,O „~'.~-""~'~`~ BACKGROUND' On January 24, 1989, the Board of Supervisors of Roanoke County adopted Ordinance No. 12489-6. This ordinance prohibited or limited the location of general advertising signs (billboards) within the County. The Board made certain findings concerning the adverse effects of billboard advertising upon the County environ- ment. In adopting this ordinance it followed the April 1988 action of the Salem City Council which adopted an ordinance prohibiting the location of general advertising signs within the corporate limits of the City. This ordinance was adopted not as part of the County's zoning ordinance but rather was adopted under the general police powers of the County pursuant to Section 15.1-510 of the State Code. SUMMARY OF INFORMATION: On April 24, 1990, the Board adopted Ordinance No. 42490-11 which adopted a new set of zoning regulations pertaining to the display of signage within Roanoke County and repealing or amending certain existing zoning regulations pertaining to the display of signs. This ordinance is a significant revision of the County's zoning ordinance. Ordinance No. 42490-11 supersedes and replaces Ordinance No. 12489-6 in its purposes and effects. Therefore, it is just and appropriate to repeal Ordinance No. 12489-6. The first reading of this proposed ordinance is scheduled to be held on May 8, 1990; the second reading is scheduled to be held on May 22, 1990. ~~ - .~., FISCAL IMPACTS' None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this proposed ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs ~-,l ' ,? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 1990 ORDINANCE REPEALING ORDINANCE 12489-6 WHICH IMPOSED CERTAIN LIMITATIONS UPON THE LOCATION OF CERTAIN TYPES OF SIGNS WHEREAS, on January 24, 1989, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 12489-6, said ordinance provided for a limitation or prohibition upon the location of certain types of signs; and WHEREAS, on April 24, 1990, the Board adopted Ordinance 42490- 11 which provided for new zoning regulations pertaining to the display of signage and repealed or amended certain existing zoning regulations pertaining to the display of signs; and WHEREAS, Ordinance 42490-11 supersedes and replaces Ordinance 12489-6 in its purpose and effect, and it is therefore just and appropriate to repeal same; and WHEREAS, the first reading of this ordinance was held on May 8, 1990, and the second reading of this ordinance was held on May 22, 1990. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 12489-6 is repealed in its entirety. T!l /~T TTrI/.T !1 n 7'1TTTLT T[1 T2"~[• r1L--nT V,t~ / ~ G - ,2, ~ F F L ~ ~ii '+' c GT I a ,,. a a „.p ( ~~.. ' a • ~.. ~n T~w~7~ 7RT~i i' ~7~ Cri21 ~ ~ ~y~ GT1Z~T~ ~ ~Q`~`+'• 7 e T L. ~. L. D .a F F r ..7~._ rr ..._....~.. ~ ~ / ~ ~ ~ ~ / / ~ ~ / / ~ ~ / C7 -~- *a ^ ,,. w , ~ ~ ~ti., n....~ as ~- ~ e ti.. ....rte i i i ~ ~C~e^~ ~~r a~_ j s1Z'GTS'~ z av a~ 2. This ordinance shall be effective May 8, 1990. r ~ ~ , 6~C1~Ct ~ ~ 1 M 1 L'1 y u. ~., 11 A a ~ a.1_ ~ ~' L .. , ' ~ ~~" .~--rT-rF r c c31i~e--~z'e-6 ~' L' a ~ ^ l ti` ... ~ ~ ..d- } 1' 11 F' ~ i. t., a. ~ ~ w 6~ ~v L .~ 17 9~-0 ~i ' ee~r~i-~rtre ~-- ~-~--e e ~~ llr'7 ~ V1~111(A11G ellll ~ ~~ •~r-~~Z(•l11 ~e ,~ '~ - ACTION N0. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: First Reading of an Ordinance Accepting the Offer of and Authorizing the Execution of a Lease of Real Estate, Office Space, for the Roanoke County Office of the Virginia Cooperative Extension Service COUNTY ADMINISTRATOR' S COMMENTS : e~~.,,-.,,~ BACKGROUND• In November, 1987, the County of Roanoke sold to Roanoke College, the old Courthouse facilities, which previously housed the office space of the Virginia Cooperative Extension Service for the County of Roanoke. Under the terms and conditions of the sales agreement, Roanoke College was to continue to provide space for this operation through June 30, 1990. In April, 1989, the space formerly occupied by the Extension Service in the basement of the old Courthouse was needed by Roanoke College to house some of their library operations, and arrangements were made to relocate the Extension Service to the proposed location in Hundley Hall on the Elizabeth Campus of Roanoke College The proposed facility includes approximately 4,342 sq. ft. of office and meeting space, with the first year annual rental rate of $32,565.00 ($7.50 per sq. ft.), beginning July 1, 1990 through June 30, 1991. The initial lease would be for a three year period with the rental factor increasing 25 cents per sq. ft. annually through June 30, 1993. The County shall also have the option of renewing said lease for an additional three year period beyond said period of time. The City of Salem shares in the local costs of the Virginia Cooperative Extension Service budget in the amount of approximately 25$ (based on ratio of population), and therefore, will share the proportionate cost of this lease. ALTERNATIVES AND IMPACT: Alternative #1: Approve the first reading of the attached ordinance authorizing the County Administrator to execute said lease with the trustees of Roanoke College for the lease of approximately 4,342 sq. ft. beginning July 1, 1990 through June 30, 1993 at a beginning rental rate of $7.50 per sq. ft. Monies have been included in the 1990-91 budget request to cover said rental -~~ expenses. Alternative #2: Seek other comparable office space to become available July 1, 1990, to house this operation. RECOMMENDATION• Staff recommends approval of the first reading of this ordinance, approval of a second reading on May 22, 1990, thereby authorizing the County Administrator to execute said lease with the trustees of Roanoke College for the lease of approximately 4,342 sq. ft. of office space from the trustees of Roanoke College for use by the Roanoke County office of the Virginia Cooperative Extension Service. Respectfully submitted, Approved by,~ n, .~t~.~-~,., John M. Chamblis , Jr. Elmer C. Hodge Assistant Administrator County Administrator ---------------------------------------------------- Approved Denied Received Referred To Motion by: ACTION VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers Attachment cc: Lowell Gobble Y ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 1990 ORDINANCE ACCEPTING THE OFFER OF AND AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE ROANOKE COUNTY OFFICE OF THE VIRGINIA COOPERATIVE EXTENSION SERVICE BE IT ORDAINED by the Board of Supervisors of Roanoke Virginia as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance and pursuant to the authority found in Sections 15.1-262 and 15.1-897 of the Code of Virginia, 1950, as amended; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on May 8, 1990, and the second reading was held on May 22, 1990, concerning the lease of office space for the use of the Roanoke County office of the Virginia Cooperative Extension Service at 916 Kime Lane in the City of Salem, Virginia, commonly known as Hundley Hall, situate on the Elizabeth Campus of Roanoke College, together with all appurtenances thereto belonging; and 3. That this lease is with THE TRUSTEES OF ROANOKE COLLEGE, a Virginia non-stock corporation, of approximately Four Thousand, Three Hundred Forty-two (4,342) square feet of office space for a term commencing the first day of July 1990 and ending the 30th day of June, 1993 for a base rental for the initial three (3) year term of the lease of One Hundred Thousand, Nine Hundred Fifty-One and 50/100 Dollars ($100,951.50) and with options to ,..~. -- . ~3 renew or extend the term of the lease; and 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. ~..m,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 1990 ORDINANCE 5890-8 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A STORM SEWER EASEMENT TO THE TOWN OF VINTON BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. storm sewer easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on April 24, 1990; a second reading was held on May 8, 1990; and 3. That the sixty (60') foot storm sewer easement consists of .887 acre and is located on property owned by Roanoke County on Chestnut Avenue in the Vinton Magisterial District; and 4. That the offer of the Town of Vinton in the amount of One Dollar ($1.00) is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities Paul Mahoney, County Attorney ACTION N0. ITEM NUMBER H '- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Second Reading of an Ordinance Accepting an Offer Authorizing the Conveyance of a Storm Sewer Easement to the Town of Vinton COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ BACKGROUND• On April 24, 1990, the Board of Supervisors held the first reading of an ordinance considering the Town of Vinton's request for a right of way easement agreement for a storm sewer pipeline being constructed as a part of the Glade Town neighborhood improvements project. The total easement within the County of Roanoke's boundary is approximately .887 acres, extending from Chestnut Avenue, southeasterly approximately 602 ft., and then turning easterly for an additional 86 ft. The easement will lay in the normal drainage area and does not interrupt any of the recreational opportunities at the Craig Avenue Center. ALTERNATIVES AND IMPACT: FISCAL IMPACT STATEMENT: The Town of Vinton has offered $1 as consideration for said offer. RECOMMENDATION• Staff recommends that pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, that the subject property be declared surplus and be made available for other public use, i.e. storm sewer easement; that the offer of the Town of Vinton of consideration in the amount of $1 be accepted and that the County Administrator be authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement. Upon form approved by the County Attorney, the attached ordinance outlines the provisions and legal requirements of this transaction. ~-i Respectfully submitted, Approved by, ohn M. Chamblis6, Jr. Elmer C. Hodge Assistant Administrator County Administrator --------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( } McGraw Nickens To ( ) Robers JMC/cw Attachment cc: Paul Mahoney John Hubbard Steve Carpenter N-e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 1990 ORDINANCE ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A STORM SEWER EASEMENT TO THE TOWN OF VINTON BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. storm sewer easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on April 24, 1990; a second reading was held on May 8, 1990; and 3. That the sixty (60') foot storm sewer easement consists of .887 acre and is located on property owned by Roanoke County on Chestnut Avenue in the Vinton Magisterial District; and 4. That the offer of the Town of Vinton in the amount of One Dollar ($1.00) is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. ACTION NUMBER ITEM NUMBER -~ ~ _ "~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1 Community Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. One-year term of Bernard Hairston expired August 13, 1989. 2 League of Older Americans One-year term of Webb Johnson expired 3/31/90. 3 Landfill Citizens Advisory Committee Carl L. Wright, representative from the Cave Spring Magisterial District has resigned and another representative should be appointed. 4 Transportation and Safety Commission Four-year term of Lt. Delton R. Jessup, State Police Representative expired 4/1/90. 5 Total Action Against Poverty Board of Directors Two-year term of Elizabeth W. Stokes, County Appointee, and E. Cabell Brand, Joint Appointee with the City of Salem, expired May 8, 1990. ..~ ~ - .5 SUBMITTED BY: Mary H. Allen Clerk to the Board ----- --------------------------ACTION VOTE AT.~. V o c ~ 1'1 C Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: ~ G f~ Elmer C. Hodge County Administrator Motion by: Eddy Johnson McGraw Nickens Robers f-~'1-,.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 1990 RESOLUTION APPROVING AND CONC7RRING IN CERTAIN ITEMS SET FORTH ~)N THE BOARD OF SUPERVISORS AGENDA FC R THIS DATE DESIGNATED AS ITEM K - CJNSENT AGENDA BE IT RESOLVED by the Board of S~,ipervisors of Roanoke County, Virginia, as follows: 1. that the certain section of tr.a agenda of the Board of Supervisors for May 8, 1990 designated as Item J - Consent Agenda be, and hereby is, approved and cor.~urred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - April 10, 1990 2. Acceptance of Water and Sanitary Sewer facilities serving Tanglewood Executive Park. 3. Acceptance of Water and Sanitary Sewer facilities serving Hunting Hills, Secticn 20. 4. Acceptance of Sanitary Sewer Facilities serving The Orchards, Section 3, Applewoc3 Subdivision. 5. Acknowledgement of receipt of Senate Joint Resolution No. 14 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth t.pon any of said items the separate vote tabulation for any such stem pursuant to this resolution. ~.~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 1990 RESOLUTION 5890-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That certain section of the agenda of the Board of Supervisors for May 8, 1990, designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - April 10, 1990 2. Aceptance of Water and Sanitary Sewer facilities serving Tanglewood Executive Park. 3. Acceptance of Water and Sanitary Sewer facilities serving Hunting Hills, Section 20. 4. Acceptance of Sanitary Sewer facilities serving The Orchards, Section 3, Applewood Subdivision. 5. Acknowledgment of receipt of Senate Joint Resolution No. 14 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities Paul Mahoney, County Attorney /-~ -- ~ April 10, 1990 2 3 2 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 April 10, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of April, 1990. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman Steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, County Attorney, April 10, 1990 Z 3 4 NAYS: None 2. Recognition of Employees of the Year.. a. Resolution o! Congratulations to the 1989 Departmental Employees o! the Year. R-41090-1 Chairman Robers and County Administrator Elmer Hodge presented pens and resolutions to each of the employees who were named departmental employees of the year. Supervisor Robers moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 41090-1 OF CONGRATULATIONS TO NINETEEN COUNTY EMPLOYEES UPON THEIR SELECTION AS DEPARTMENTAL EMPLOYEE OF THE YEAR FOR 1989 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, The Board of Supervisors of Roanoke County, Virginia, approved an Employee of the Year Program in November, 1986, to recognize outstanding employees and encourage excellence in performance of job duties; and WHEREAS, nineteen finalists were nominated by their individual departments based on criteria which included excellence in the performance of their job duties, display of service to the public and to fellow employees, and contribution April 10, 1990 2 3 6 b. Resolution of Congratulations to the 1989 Employee of the Year R-41090-2 Chairman Robers announced that the 1989 Employee of the Year was Charlotte Poff, an employee from Social Services. Ms. Poff received a resolution, a $300 bonus, a $100 savings bond and her photograph will be displayed in the Administration Center. Supervisor Nickens moved to approve the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 41090-2 OF CONGRATULATIONS TO CHARLOTTE DOFF UPON HER SELECTION AS ROANORE COUNTY EMPLOYEE OF THE YEAR FOR 1989 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, in 1986, the Board of Supervisors of Roanoke County, Virginia, approved an Employee of the Year Program; and WHEREAS, the purpose of this program is to recognize outstanding employees and encourage excellence in performance of job duties; and WHEREAS, a committee appointed by the County Administrator and made up of five representatives from the Employee Advisory Committee selected the 1989 Roanoke County April 10, 1990 2 3 8 a modification to the proposed consolidation agreement regarding the composition of the school board. This change would require an amendment to the proposed charter and would have to be presented to the General Assembly at its veto session on April 18. Roanoke City Council endorsed the amendment to the agreement and charter on April 2nd. Mr. Mahoney advised that the amendment would change the composition of the school board by the addition of two members, one appointed from the Town of Vinton and another appointed from either the County or City based upon school-age population. Supervisor Johnson suggested an amendment, adding the words "school district" pertaining to the old city and old county. He also requested that a memorandum of understanding be prepared for both localities to sign. He advised he had discussed this change with Delegate Chip Woodrum and Roanoke City Councilman Fitzpatrick and they had no opposition to the change. Supervisor Eddy read a prepared statement pointing out that he was opposed to continued use of the old city and old county boundary and the change to the proposed charter is based on the old lines. However, he advised that while he was opposed to using the old boundary lines, he would vote in favor of the change because it offered the County residents a larger representation on the School Board. Supervisor Robers suggested that the agreement could also contain language allowing the county teachers to continue teaching in county schools after consolidation. Mr. Mahoney April 10, 1.990 Z 4 ~ ; ~ Approval of Solid 1laste Grant and appropriation of matching funds. A-41090-4 Mr. Hodge reminded the board that this item had previously been discussed during work sessions and at a board meeting. Approval of the grant and $150,600 will match funds available from the Landfill Board. With the grant, the County will purchase an automated refuse truck and containers for a pilot commingled recycling program. Staff recommended approval of the grant and funding. Supervisor McGraw moved to approve the matching grant and appropriate $150,600 from the unappropriated balance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 3. Request for appropriation of funds to renovate Commissioner of the Revenues Office, Treasurers Office and Procurement. A-41090-5 Mr. Hodge explained that there are heating and air conditioning problems in the Treasurer's and Commissioner of Revenue's Offices and the windows cannot be opened to regulate the heat and air. There is also a leak in the Procurement Department which causes flooding, especially in heavy rains. Mr. Hodge recommended allocation of $56,000 to make these necessary April 10, 1990 ~ 4 2 from operations over which the County is not supervising. It has been determined that this type of coverage will cost approximately $250 per organization for an annual policy. Staff recommended retaining the current policy regarding concession agreements and to expand the scope of coverage to include all concession operations at any County owned facility. Supervisor Nickens stated that he could not support this recommendation. He pointed out that volunteers spend many hours to raise funds that will go back to the county providing such things as uniforms. He also felt there were legal inconsistencies involved because all organizations are not required to provide the coverage. County Attorney Mahoney advised that the policy should be applied to all organizations who operate concessions. Supervisor Nickens moved that the County include in the budget the funds for the liability coverage for all organizations who operate concessions. In response to questions from Supervisor McGraw, Mr. Mahoney advised that this policy has not been applied to all organizations in the past. Supervisor McGraw expressed concern that there is no knowledge of how many organizations would be involved or what the costs might be for the coverage. Supervisor Nickens advised that the Risk Manager and County Attorney should investigate who needs the coverage before taking action. Supervisor Johnson moved to table the issue until the Board of Supervisors receives a report from the Risk Manager April 10, 1990 2 4 4 = s or e a i iona finance personnel. Supervisor Johnson responded that committees have met for several years in an effort to consolidate services and this will accomplish one of those goals. The school system also needs the additional funds to meet healthcare costs for its employees. Mr. Hodge replied he will agree not to renovate space and will accommodate the additional personnel within existing space. Following discussion of changes to the school board budget, Supervisor Johnson moved to approve the staff recommendation and appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy 7. Acproval of Resolution requesting the II. S. Postal Service to consider a ~~local government postal rate~~. R-41090-7 Supervisor Nickens moved to approve the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLIITION 41090-7 IIRGING THE II.B. POSTAL SERVICE TO INSTITUTE A LOCAL GOVERNMENT POSTAL RATE WHEREAS, the United States Postal Service has filed notice for an increase in postage rates to be effective April 10, 1990 2 4 6 c raw, o nson, is ens, Ro ers NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing the construction of a public sanitary sewer system to serve a special sanitary sewer service area including real estate along HiQhfields and Lakedale Road, the cost thereof to be imposed upon certain abutting property owners by agreement, providing funds therefor, and directing that an abstract of this ordinance be recorded showing the amount that will be assessed against each such landowner. Mr. Mahoney reported that the intent of this ordinance is to authorize an agreement with the residents of the Highfields area to allow construction and financing of a sewer project. The second reading will be April 24, 1990. Supervisor Eddy asked for an opportunity to discuss with staff the ordinance that authorizes the financing and agreements with residents for public improvements. Supervisor Nickens moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None April 10, 1990 2 4 8 eir apprecia ion. Supervisor Johnson: Announced that the report had been received from the consultants who studied the proposed consolidated school systems. They have advised that the neighborhood school concept is legal and, in their opinion, will continue to be legal. Supervisor McGraw: Announced that Ann Hess, Chairman of the Montgomery County Board of Supervisors, has asked for a discussion with Roanoke County regarding joint water and sewer lines, and the possibility of other joint projects. He suggested a meeting between the Chairman, Vice Chairman and County Administrators of the two localities to discuss these issues, provided there are no legal impediments to such a meeting. Supervisor Nickens: (1) Asked for an update at the April 24th meeting regarding progress of the new automated library system. (2) Asked if a letter had been sent to Mayor Taylor requesting joint funding of the therapeutics program because he had not yet received a response. IN RE: CONSENT AGENDA R-41090-8 Supervisor Johnson moved to approve the Consent Agenda with Item 1 removed for a separate vote. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None April 10, 1990 2 5 Q = ec a were require y aw o se forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Items 2 through 5 approved on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item 1 approved on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy IN RE: CITIZENB~ COMMENTS AND COMMIINICATIONS Alfred Powell, 3440 Franklin Street, spoke in opposition to recent spending decisions made by the Board of Supervisors. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance April 10, 1990 2 5 2 - s. Mr. Hodge recommended that the Spring Hollow Reservoir be placed on hold at this time since it was no longer a regional project. After discussion, the board members concurred that staff should go forward with the design and construction bids and funding methodology. Supervisor Eddy suggested that the funding method be established before going forward with bids. They directed that staff bring back a report on the funding to the board on April 24, 1990, and that bids should go out shortly after that date. Regarding the landfill, Supervisor Johnson recommended increasing the tippage fee for private haulers. Mr. Hodge advised he has budgeted a 5.2$ salary increase for all employees and implementation of a market survey to make employee salaries competitive with other localities, at a cost of $391,000. The Board members requested that the survey be brought to them for discussion prior to discussion with staff. Supervisor Eddy stated that he felt the only positions that should be adjusted are those that are problems to fill. Supervisors Nickens and Robers supported increased funding for economic development. Supervisors Nickens and Eddy advised they did not support hiring additional police officers at this time, while Supervisors McGraw and Johnson expressed support for the addition. Mr. Hodge presented a list of proposed capital projects for a possible bond issue in 1991. He advised these will be April 10, 1990 ~ 5 4 IN RE: PIIBLIC HEARINGS 490-1 Public Hearinq and adoption of resolution to set the real estate taz rate at not more than $1.15 per $100 assessed valuation in Roanoke County. R-41090-9 The following citizens spoke regarding the real estate tax rate: 1. Shelby Thomason, 3938 Vauxhall Road S. W., representing the Roanoke County Education Association, spoke in support of increased school funding and in opposition to reducing the real estate tax rate. 2. David Courey, 3419 Ashmeade Drive asked that the real estate tax rate be decreased. 3. M. T. (Bud) McWhorter, President-elect of the Roanoke County Education Association, expressed concern about the schools' capital needs and requested full funding of all school requests. 4. Ann Motley, 5725 Oakland Blvd., advised she had received almost 500 signatures in the Hollins Magisterial District opposed to higher real estate assessments and the real estate tax rate for 1990. She asked for a reduction of the real estate tax rate. 5. Richard Garman, 3427 Greenland Avenue, a teacher and representative of the Roanoke County Education Association, April 10, 1990 25 u ge r. o ge respon a that funds were set aside should the Board choose to cut the tax rate. He further advised he would reduce the landfill account if the Board reduces the real estate tax rate. Following discussion on where the budget cuts would be made to reduce the tax rate, the motion was defeated by the following recorded vote: AYES: Supervisors Eddy, Nickens NAYS: Supervisors McGraw, Robers Supervisor Nickens offered another substitute motion to set the 1990 calendar year real estate tax rate of $1.15 and that the County Administrator be instructed to bring back the 1990-91 balanced budget to reflect a tax rate of $1.13. Mr. Hodge advised that this would not have a negative impact on either the school or county budget and no cuts would be made to either the schools or county programs. Supervisor Nickens moved to close debate and call for the question. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Supervisor Nickens substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: Supervisor McGraw RESOLIITION 41090-9 BETTING THE TA% RATE ON s April 10, 1990 ~Y .~ . 258 l90-3 Public Hearing and adoption of a resolution to set the machinery and tools tau rate of not more than $3.00 per $100 assessed valuation in Roanoke County. ~,t-41090-10 There were no citizens to speak on this issue. Supervisor Johnson moved to set the machinery and tools tax rate at $3.00 per $100 assessed value. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLIITION 41090-10 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITOATE IN ROANORE COIINTY FOR THE CALENDAR YEAR 1990 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the levy for the twelve-month period beginning January 1, 1990, and ending December 31, 1990, be, and hereby is, set for a tax rate of 3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, located in this County on January 1, 1990, and tangible personal property including the property separately classified by April 10, 1990 2 C O so o nson move o a bourn a p.m. T e motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Richard W. Robers, Chairman ACTION # A-5890-9.a ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Tanglewood Executive Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Tanglewood Executive Park, Lynn Brae Farms, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled Tanglewood Executive Park, dated November 27, 1987, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $51,200 and $19,850 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. /l -~ SUBMITTED BY: APPROVED: ~` G c~ Clifford C , P.E. Elmer C. Hodge Utility Direc or County Administrator ACTION VOTE Approved (~ Motion by: Harry C. Nickens No Yes Denied ( ) Eddy x Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney Abs ~` j'~3 ,{~~'`~ i~,L ~ 4 ~ a~~Ti~ ~~5t ~ ~ ~ `* ;~x~r~ ~ ~d E~ENI ~5 ~ e s . nWiuou T ~ ~ u ~, T. i ~~[ E4MENIY PE _ .. I j~ P~ ,.r~'' TE~~Y::u~n~ E.~c'~j "niF~oao ~ W ~ ' ~ t ~~~7 cow..rcso "i my ~~`~..c~" ~g 4 _ ~nariKCw .,.~~ VICINITY MAP ~~ ^•• ^ NORTH A~ ~~1 .~ . ~o Yep s 2V4 3~ • ~ i0 1c f• 'a . ~ ~ ~'a~ O ~ ~ t97 ~c \~~ ~ v ~~~1 ~` o~ ~' 21 ~.° 20.2 s 22 ' ~1 ~ 03 4c • h~ 23 S ~~ 9 ,~! eS,~ +p~ ~ ~~~ .T.l X72 sc / ~ ~1 ~ ~\ ~Q. ~~~ ~ , ~ ~ •.~~ zs a ~~ ~~~'Co~.~ 29.1 ~~~ ~-~ `~~\ - 1014 4 ~_ > \ i / Ly B w ,c~~ i~ .. . c .~k` 30 i6T at 20 3 09 Ac I 1 0,~ f COMMUNITY SERVICES ACCTANGLEWOOD E%ECUTIVE PARRR SE?i~IING AND DEVELOPMENT ACTION # A-5890-9.b ITEM NUMBER /'~' ~ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Hunting Hills, Section 20 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Hunting Hills, Section 20, Old Heritage Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Buford T. Lumsden & Associates entitled Hunting Hills, Section 20 dated December 1, 1984, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $210,000 and $162,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. /~- 3 SUBMITTED BY: APPROVED: Clifford g, P- Utility Director ~Y Elmer C. Hodge County Administrator ACTION VOTE Approved ( ~ Motion by: Harry C. Nickens No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney r(~;'~'o~'y r ~~ e ~4~, ~ ~ (p ~ yf~ ~i ~~~ ~h _u i ~~~ $ ~~ , t ~ 4, ~- _~iuR ! ~~ `lllM/ ~~t.`~AD ! 11F9.ST~ci ~~VJXf t__~N='~'C b. ~ ,y~( 4~~ ~ ~' ~ cMCS*~~~ ~ __• 1 ^ DFN A _l'~ ~ ~~ ~ r-p \ Y " ',~"+R't~ _ ;~ ~9Z;~ SKI ~ g~' ', ~. '~~~UNTING/F~~~YpSF~ ~O~~HO ~~~ ~~ ir~ ~.~p~- LQ~ HILLS f~~' ~ ~ ~~ -C ~. ' 1 ., g, t l S'l A'Mp(jNTAIN'~V IOF ~~ ~.~~~ YW:~ ~W.,".. '~~~~ ;«~~, VICINITY MAP ~ -~- . ~ .I 1 ~.r/ a NORTH ACTION # A-5890-9.c ITEM NUMBER ~ `~ ~7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving The Orchards, Section 3, Applewood Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Orchards Section 3, Applewood Subdivision, F&W Community Development Corporation, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sanitary sewer facilities arE prepared by Lumsden & Associates, Section 3, Applewood, dated February in the County Engineering Department. construction meets the specifications County. installed, as shown on plans P.C. entitled The Orchards 23, 1989, which are on file The sanitary sewer facility and the plans approved by the FISCAL IMPACT' The value of the sanitary sewer construction is $60,000. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. rr- y SUBMITTED BY: APPROVED: ~c~ Clifford 'g, .E. Elmer C. Hodge Utility Director County Administrator Approved (X) Denied ( ) Received ( ) Referred to ACTION VOTE Motion by: Harry C NickPns No Eddy _ Johnson _ McGraw _ Nickens _ Robers Yes Abs -~ _X ~~ -~ _x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney T! \ ~ \`I v j •,., ~~ ..r ~ iu~ •r2oa °~ ,; ~~ ~ \ °\ . 1 ~_ ~ - `/ Q NORTS ~. ~° S ~` S r' \ S , a ~ y / • ~ • ! q ,t ~ • • na ! 7 .~~ ! • W 20 ! it ~ O 2 _ 1 3 ns• ft ~ ~. $ l J / t 6 ° ~r~ ~ n•o 2 ' ~ f,•• a f.• ? ,t• .Iw~l'd ~ •t .fie' !• ! y!~ 6 .~• , ~ f.•! S O I ~ . l ~! r ,!! '+ • s • S ~ ! ! 9 ~p 1 ~ a ~ {f ttp 10 u ~ pt ip ! 23 • a II sr 2 e ~ p! 12 frM "{ • • o fr_ 16 ! $ t y L3 ~ ~ !,~ 2S T o ! r 4 u ~ `~ 13 !rp! • ~ I S !t~ ~ a, J ~ x t P t I ~ ~ t ;o M ,Qt 21 6 ~ ~ ~ p 1~ u .° u 13 4!` ~ P e i +'• ? i ~ ai s 2 F+ ~ •!~ Zf u ~ 17 p `• d ~ n w°° 20 ,. \ d • 12 - ffff +1 J,tl3 f ~ ~ 3p ~~ , ~ ~ ~ t,+ ffy +' .p .°~ y 4't! t M ~ ~ J ,plp ~~ ! O 2B ~ ~ f f•+ g p p M M ffN •", fit V ~ ~ 32 ° • 7 . ~ 17 O'4 1! a ~ 28 f fff ~ 1 fit ti O • p~ ~ • 33 ' ~ s 6 l 7 ~ !0 P • p7f !O!i • 34 ~ '~ S P •sf p • . lp~~ ~ qy ~ N ~ 6 f ~ ~ • !p!! a/ ~ ? ' +' ~ w ~p t p ,4 ~ o, f ~ J „• ° four 4+ s ~ .4, y+ r ~ 5 tl ~ 9 ~ d~ '' ~ ° ~ u°i, ~ A b !p vo ! 10 ~ v /'s u „ / ~ .p • j t I~oyq COMMUNITY SERVICES ACCEPTANCE OF SEWSECTIONT3E ORCHARDS AND DEVELOPMENT ~/l1 i1~ SUSAN W. CLp,RKE CLERK OF THE SENATE p, O. BOX 396 RICHMOND. VIRGINIA 23203 TO: FROM: RE: COMMONWEALTH OF VIRGINIA eY~ ~-}yB . ,i © , SENATE April 9, 1990 -....~^' The Mayors of the Towns and Cities and the Chairmen of the Boards of Supervisors in the Common~ealth of Virginia J~ Susan W. Clarke, Clerk of the Senat Senate Joint Resolution No. 14 I am enclosing as directed by the 1990 General Assembly of of Senate Joint Resolution No. 14, urging local Virginia a copy governing bodies to require certain notices to prospective purchasers of property for residential and institutional use. The chief patron of SJR 14 is Senator Charles L. Waddell, 705-G East Market Street, Leesburg, Virginia 22075. This resolution was agreed to by the Senate on March 9, 1990, and the House of Delegates on March 7, 1990. SWC/j ra Enclvs::re cc: The Honorable Charles L. Waddell SENATE JOINT RESOLUTION N0. 14 r Urging local governing bodies to require certain notices to prospective purchasers of property for residential and institutional use. Agreed to by the Senate, March 9, 1990 Agreed to by the House of Delegates, March 7, 1990 WHEREAS, the decision as to what land uses will be permitted in the vicinity of licensed public use, military, and government airports has largely been left by the General Assembly to local governments; and WHEREAS, many local governing bodies have chosen not to use their zoning powers to prol~i ache zones ctdeparture ezon stiaandn other 1 areasalwhere baircraft onoiselamay affect t he app quality of life of citizens; and WHEREAS, persons considering the purchase of property for residential and institutional use in the vicinity of airports may be unaware that the property may be affected by aircraft noise; and WHEREAS, in most instances, sellers of property for residential and institutional use in t e vicinity of airports are under no obligation tU inform putCntai buyers that ctie pl o~,er'[y may be affected by aircraft noise; and WHEREAS, the investment of the Commonwealth and the United States in the air transportation infrastructure of Virginia can be eroded by the reduced utility of airports through operations curfews and other noise generated restrictions; now, therefore, be it RESOLVED by the Senate, the House of Delegates concurring, That the General Assembly urges local governing bodies to prohibit in their zoning ordinances construction for residential and institutional use beneath or adjacent to airport approach zones, departure zones, and other areas where aircraft noise may affect the quality of life of citizens, or when allowed, to require that sellers of such residential and institutional properties disclose in writing to potential purchasers the fact that the properties may be adversely affected by aircraft noise and that deeds recorded maintain the disclosure to run with the land in perpetuity; and, be it RESOLVED FURTHER, That the Clerk of the Senate shall prepare a copy of this resolution for presentation to the governing body of eachrisednof~the sensedof~ his body e Commonwealth in order that local governments may be app ~-/ COUNTY OF ROANORE, VIRGINIA CAPITAL FIIND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1989 $ 89,608 25,000 September 12, 1989 Contribution towards Hollins Fire Truck ~ 25,000 March 13, 1990 Automatic Court Documentation System ~ April 24, 1990 Contribution towards Mt. Pleasant Rescue (30,000) Squad Truck S 9.608 Balance as of May 8, 1990 Submitted by Diane D. Hyatt Director of Finance ~-- .~, COUNTY OF ROANORE~ VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE Balance at July 1, 1989 November 15, 1989 Dental Insurance November 28, 1989 Drainage Projects December 19, 1989 December 19, 1989 December 19, 1989 January 9, 1990 January 23, 1990 March 13, 1990 Library Automation Drainage Engineer - half year Bushdale Road Right of Way Hurricane Hugo Expenses Implementation of New Police Department Contract Mowing and Equipment for Parks and Recreation April 10, 1990 School Deficit April 10, 1990 Recycling Grant Matching Funds April 10, 1990 Renovation of the Offices of the Treasurer, Commissioner of the Revenue and Procurement Balance as of May 8, 1990 $ of Amount General Fund $4,483,543 7.10 (106,980) (180,000) (300,000) (17,500) (15,000) (109,000) (157,700) (50,000) (500,000) (150,600) (56,000) $2,840,763 4.50% Submitted by ~~~.~~ Diane D. Hyatt Director of Finance On December 19, 1989, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at a minimum of 6.25% of General Fund expenditures ($63,168,000), which is $3,948,000. ""~ COIINTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1989 $11,395 Additional Amount from 1989-90 Budget 50,000 June 14, 1989 Contribution to Va. Amateur Sports 25,000 ( July 11, 1989 Purchase of drainage easement 5,000 ( July 11, 1989 Option on 200 acres real estate 3, 750) ( July 25, 1989 Donation to Julian Wise Foundation 5, 000) ( August 8, 1989 County supplement for new position (869) in Sheriff's Department August 22, 1989 Part time volunteer coordinator 5,800 ( August 22, 1989 Public Information for Police Department 9,000 referendum November 28, 1989 Stormwater Feasibility Study 3,382) ( December 22, 1989 Copy machine rental for Treasurer's Office (2,415) (Administratively approved) December 29, 1989 Portable telephones for Rescue personnel 1 045 (Administratively approved) 134 Balance as of May 8, 1990 Submitted by Diane D. 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O OF6 O < d Z F O m U F ~ Z 0 F 6 F O O V ~--+ m FO. m 0 s z 0 i m V U d nor - ~/ COUNTY OF ROANO%B STATEMBNT OF B%PBNDITURBS NINB MONTHS ENDED MARCH 31, 1990 --- BUDCBT --------- - B%PBNDBD ----------- --- x --------- GBNBRAL ADMINISTRATION $ 678 ~ 179 137,806 77 BOARD OF SUPERVISORS , 668 258 186,326 72 COUNTY ADMINISTRATOR , 596 245 171,058 HUNAN RESOURCES , 186,341 122,549 66 COUNTY ATTORNBY 713 513 388,931 76 CONNISSIONBR OF REVENUE , 506,642 345,429 68 TRBASURER 163,012 119,231 73 ELECTIONS 0 23 0 SESQUICENTENNIAL FISCAL MANAGEMENT ASST. CO ADM. MAMAGBMBNT SERVICES 69,621 50,366 T2 75 COUNTY ASSBSSOR 699,978 370 393 523,333 379,865 97 CBNTRAL ACCOUNTING , 218,274 162,921 75 PROCUREMENT 222 130 80,878 62 NANAGBNBNT 8. BUDCBT , 130,318 1 787,896 70 RIS% NANAGBNBNT . , JUDICIAL ADMINISTRATION 133 143 15,930 11 CIRCUIT COURT , 204 20 9,116 45 GBNBRAL DISTRICT COORT , 730 339 46 NAGISTRATBS 758 11 8,031 68 FAMILY COURT CLBRg OF CIRCUIT COURT , 516,653 354,616 69 75 COMMON4fBALTH'S ATTORHBY 312,279 233,704 62 COURT SBRVICB UNIT 44,175 670 6 27,530 1,948 29 YICTIN MITNBSS , PUBLIC SAFBTY POLICE DBPARTNBNT 347,634 6,668 2 74 SHERIFF'S DBPARTNBNT 4,034,034 3,000,557 14 HIGHWAY SAFETY COMMISSION 960 099,559 2 130 1,415,518 67 FIRB RBSCUB SQUAD , 458,159 411,913 90 66 EMERGENCY SERVICES b. HAZ MAT RESPONSE 42,535 249 018 2 28,275 1,554,469 77 CONFINBMENT~CARE OF PRISONERS , , 044 164 129,288 79 ANIMAL CONTROL , 0 227 100 HAZ-MAT ABSPONSB HUGO DISASTBR RBCOVBRY 109,000 108,883 100 COMMUNITY SBAVICBS AND DEYBLOPNENT CO ADM, FOR COMM, SERVICES d~ DBVBLOPHEN ASS 116,056 83,104 72 , ENGINEERING 931,290 455,820 49 T5 GBNBRAL SBAVICBS 208,870 204 832 156,133 538,211 65 BUILDINGS NAINTBNANCB , 924 990 710,423 72 PARgS ~ RBCRBATION , 749 599 1 1,221,112 76 SOLID NASTB , , 400 65 37,484 57 PUBLIC TRANSPORTATION , 129 983 730,041 14 GROUNDS NAIHTBNANCB , ~~ 7 COUNTY OF ROANOBE STATBMBNT OF B%PBNDITURBS NINE MONTRS ENDED MARCR 31, 1990 RBALTR ASOCIAL SBRVICBS BUDGBT B%PBNDBD X ------------ ------------ ------------ PUBLIC RBALTB 425,799 305,161 72 SOCIAL SBRVICBS ADMINISTRATION 1,840,244 1,321,420 ?2 PUBLIC ASSISTANCB 954,030 613,301 64 INSTITUTIONAL CARE 36,000 13,488 37 SOCIAL SBRVICB ORGANIZATIONS 94,984 64,988 68 DBVBLOPMENT PLANNING A ZONING 336,553 211,991 63 ECONOMIC DBVBLOPNBNT 264,530 209,463 79 DBVBLOPMBNT RBVIBI4 134,602 98,083 73 PLANNING COMMISSION 18,695 13,499 72 CONSTRUCTION BUILDING SBRVICBS 262,842 184,259 70 NON-DEPARTMENTAL ASST, CO. ADM, RUMAN SBRVICBS LIBRARY B%TBNSION ~ CONTINUING BDUCATION BMPLOYBB BBNBFITS CONTRIBUTIONS TO SBRVICB ORGANIZATIONS MISCELLANEOUS CONSOLIDATION 97,675 70,460 72 1,08T,333 783,040 72 104,694 45,231 43 787,138 488,578 62 30,000 21,450 72 869,430 170,207 20 196,350 45,281 23 TOTAL TRANSFBRS AND RESBRVBS RBIMBURSABLB B%PBNDITURBS TRANSFBR TO DEBT SBRVICB TRANSFER TO INTERNAL SERVICE TRANSFER TO SCROOL OPBRATING FUND TRANSFER TO SBNBR FUND TRANSFBR TO UTILITY CAPITAL TRANSFBR TO CAPITAL PROJECTS TRANSFBR TO YOUTR RAVEN TRANSFBR TO GARAGB II UNAPPROPRIATED BALANCE RBSBRVB FOR BOARD CONTINGENCY TOTAL TRANSFBR ITBNS GRAND TOTAL 28,294,930 19,362,042 68 ----------- ------------ ----------- 0 (26) 0 5,673,804 3,369,564 59 343,365 229,374 67 28,717,090 18,679,199 65 40,000 30,000 75 525,000 393,750 75 2,666,612 1,750,959 66 78,658 58,993 75 120,000 0 0 1,531,295 0 0 3,884 0 0 39,699,708 24,511,813 62 ----------- ------------ ----------- ; 67,994,638 ; 43,873,855 65 ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Green Hill Park Dedication and Grand Opening Ceremonies COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• On Saturday, May 19, 1990, Roanoke County's newest and largest regional public park will be officially dedicated and opened for general public use. This beautiful 225 acre park will host an array of special "Family Festival" activities and events as part of the public celebration. Completed park facilities consist of a 0.9 mile paved park access road, two ( 2 ) paved parking lots with a combined 250 vehicle capacity, four (4) regulation youth baseball fields, one (1) youth T-ball field; and several picnic areas adjacent to the Roanoke River. Phase I of the new Equestrian Center includes an outdoor show ring, jumping courses, and access/parking, which has been completed through unique public/private development cooperation. A combination rustic rest room, concession and storage facility will be completed for public use by late summer, 1990, and an outdoor youth soccer field and associated parking is currently under development. The cost of land acquisition and development to date is approximately $1.3 million. The official dedication and grand opening activities will be held over a three (3) day period (May 17-19, 1990), with the majority of events commencing immediately after the formal ceremonies, which will be held on Saturday, May 19, 1990, 10:45 AM. Activity highlights will include a family oriented midway, entertainment, tethered hot air balloon rides (18-20 balloons), an arts and crafts exhibition/fair, antique car show, hot rod car show, equestrian demonstrations, youth baseball games, professional beverage concessions and much, much more. (PLEASE NOTE ATTACHED SCHEDULE). Planning and coordination have been completed by the Staff of the Parks and Recreation Department and the Green Hill Park Equestrian Center Advisory Committee. Parking, first-aid and security assistance services will be provided. ~~ The Board of Supervisors, County staff, and the general public are cordially invited to attend this extravaganza and share in the opening of what we hope will be a show place recreational facility for residents of Roanoke County. ALTERNATIVES AND IMPACT: RECOMMENDATION• Respectfully submitted, John M. Chambli , Jr. Assistant Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approved by,, Elmer C. Hodge County Administrator ACTION Eddy Johnson McGraw Nickens Robers VOTE No Yes Abs '' ' / "' ~„'~j ROA N O K E COUNT Y PARKS A N D R E C R E AT I O N D E P A RT M E N T GREEN HILL PARK DEDICATION AND GRAND OPENING SCHEDULE THURSDAY MAY 15 AND FRIDAY MAY 16, 1990 6:00 PM - 9:00 PM FAMILY MIDWAY SATURDAY MAY 17,_1990 10:45 AM OFFICIAL PARK DEDICATION AND GRAND OPENING 11:00 AM FAMILY MIDWAY - RIDES (20), GAMES AND CONCESSIONS; ANTIQUE CAR SHOW; ARTS AND CRAFTS FAIR; HOT ROD CAR SHOW; CHILDREN'S ACTIVITIES - FIRE ENGINE - STORY TELLING - CRAFT PROJECTS - MARINE CORP CAMOUFLAGE SOLDIERS - MCDONALDS CHARACTERS - "MCGRUFF" CRIME DOG - SHRINER'S CLOWNS - "ADOPT A PET" SHOW FAMILY FESTIVAL TENT ACTIVITIES - ARTS AND CRAFTS DEMONSTRATIONS - SIGN LANGUAGE DEMONSTRATIONS - INDIAN DANCERS - PARKS DISPLAY - CHILDREN'S GAMES - THERAPEUTIC PROGRAM DEMONSTRATIONS FAMILY FESTIVAL STAGE ACTIVITIES - SHAG DANCING DEMONSTRATION - STORYTELLING - KARATE DEMONSTRATION - SIGNING CHORUS - OKLAHOMA STYLE INDIAN DANCES - SOUTHERNETTES - ENTERTAINMENT - "THE KINGS" AND "THE BLACKWATER" BAND PERFORMANCES /~ -..~ YOUTH BASEBALL GAMES - LITTLE LEAGUE SPECTATOR GAMES AND CONCESSIONS TETHERED HOT AIR BALLOONS (15-20) - AERIAL DISPLAYS AND RIDES EQUESTRIAN CENTER ACTIVITIES - HORSE BREED SHOWCASE - WAGON RIDES - EQUESTRIAN DEMONSTRATIONS 5:00 PM TETHERED HOT AIR BALLOONS SPECIAL "MOON GLOW' PROGRAM 6:00 PM SATURDAY ACTIVITIES CONCLUDE '~ ..~ d ~ ~ >~ /` ~` _~ l ~ ~ ~ x I~' , /~ L L ~ Ep e ~@~ '~~ i 8~r~ ^r (I ~.; ' ~% i 9 ! P ~~ On~ 5 6 I; CI' ` ` ~_i ~_ ~ 1 _ U ~c ~ O ~c ~ _ ., ~ . o __ ~' .cis ~ ~ ~ ~V ~ ~ ~ ~ Q' ~ ~ ~ ~ d C s W ~ Q+ ,..a , ~ ~ Q ~ ~ @ ~ Z ~ ~ P.~ I ~~ -'~ ~ ~ ~ ~ ~ ~ x w ~a r ,~ ~ W ~ ~ V ~ ~ C~ ~ ~~ :~ ~ ~ F 'I pro, ~ r ~~~ ~ ~ ~ ~ ~ •~ /' ~ 6 u ,~~ ~ -Iti Iii r I it ~ ~ 6 ~ A~ i '` ~~ n J a' ?~ n ~i sirs yR!-~` ~,~ ~ ~~~ ~. i~; ,1 . ~ .{ i /l ~ ~ rn,, ~.P ~ r r . ~ r, r;ri~ , r W ~z , ,, ~ , ~ ~ryr r '~ ~ , _ r ~~ ~~ i ~~llil i r rr i 1~-~ .. I 111YYY • ~ \ a ~ ~~-: , . "~'' "'`~~_~__=_==~ ~~~'~`"'_;~ ' ~ wow M .- `~ O 1~ . _ _ I~ a ~JIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIilllllllllllllllllllillllllllllllllllillllllllillllillllllillllllllllllllllll~ _. - .-~ _ .s - _ - APPEARANCE RE VEST _ Q _ - _ - _ - _ ~~ - _ - _ ~~ - _ - = AGENDA M NO. - _ _ - - - - SUBJECT ' ~--_ ~..~-~-~ ~ ~~-~=" .~ I~-U--~= - - - - - - - I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter = so that I may comment.WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW. __ c • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ = do otherwise. - - • Speakers will be limited to a presentation of their point of view only. Ques- bons of clarification maybe entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ _ • Both speakers and the audience will exercise courtesy at all times. _ c • Speakers are requested to leave any written statements and/or comments _ __ with the clerk. __ • INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED = GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION c FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT - - - THEM. - - - - _ - - - PLEASE PR ; T LEGIBLY AND GIVE TO DEPUTY CLERK _ - - - - _ _ - - - NAME ~-~- " - - - - ~ .~. _ .. _ - ADDRESS =-~.~i ~ ~~ ~'"~ `~- - - - - - - - _ - - / - - - - PHONE ' i' 7 ~~ ~- ~iL- -~ ~ - _ - _ - -_ -_ mlllllllllllllllllllllllillllllllllllllllllllllllllillllllllllllllllllllllllillllllilllllllllllllllllllllllllilllllllllllllllllllm To the Roanoke County Board of Supervisors: We, the residents of that portion of Sugar Loaf Drive extending from Bridle Lane South which is .07 mile and dead ends in a cul de sac, do present this petition to the Roanoke County Board of Supervisors, to express our desire to get this portion of street paved. This street has not been paved since the original paving some 32 years ago. It is in dire need as has been pointed out to representatives of the Highway Department and one County Supervisor, both of whom agreed that this portion of the street sorely need repaving. It is our desire in presenting this petition to seek the Board's help in accomplishing this task. // `~-_ ~~, _~ ._ ~ '__ . _., WtI >~~ t ~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiisiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ APPEARANCE REQUEST _ _ _ _ __ __ AGENDA ITEM NO. _ ~ _ SUBJECT ~-`~~> ~'~~-' ~' ~~~ ~~~ - - _ __ _ = I would like the Chairman of the Board of Supervisors to =_ recognize me during the public hearing on the above matter so that I may comment.WHEN CALLED TO THE PODIUM, - I WILL GIVE MY NAME AND ADDRESS FOR THE - - RECORD. I AGREE TO ABIDE BY THE GUIDELINES = __ LISTED BELOW. __ 'Each speaker will be given between three to five minutes to comment =_ = whether speaking as an individual or representative. The chairman will = decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. __ _ • Speakers will be limited to a presentation of their point of view only. Ques- bons of clarification may be entertained by the Chairman. __ c • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments ~_ with the clerk. __ __ • INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED _ = GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION __ FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT c THEM. - PLEASE PRINT LEGIBLY AND GIVE TO DEPUTY CLERK - - _ - - - = NAME 1 t ~`: ~` ~'- `~ ? d~ ;/; ~`.~ ' - - - - - = ADDRESS ~ ~ . _-~ . ~` ~' ~ =- i~ ' ~ a ~ %' ~ - - - - -_ - - - PHONE ~ ~~ ~%~ ` ~i ~~ ~~ ~~'' m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~s~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ - - _ ~, _ - - - - _ --~ - - ~, - APPEARANCE REQUEST - - _ __ - - _ _ AGENDA ITEM NO. ~---- ~`'~ ~~ ~~ - - _ _ SUBJECT - - I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment.WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW. • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. c • Speakers will be limited to a presentation of their point of view only. Ques- Lions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ __ • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments __ with the clerk. • INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED __ GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT c THEM. c PLEASE PRINT LEGIBLY AND GIVE TO DEPUTY CLERK ~~ s ~ ~ s_ -~ i -'~ /~ ~ NAME ~.~ :C-' 1°~`~ 1~_i~V ~(~ ~~~~__ ~~'~ -_ ~~ t ADDRESS ~~~ ~ ~ ~ ~_a '~~~`~~~~C;~-l ~ .- ~'~-, ~ c _._.., PHONE la i~ ``~ ~ : ~~ t ~~ ~ ~ ~ m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m ACTION NO. ITEM NUMBER O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Adoption of Fiscal Year 1990-91 Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Following the budget work session, the Board will be asked to adopt the fiscal year 1990-91 budget with the recommended changes. By law, the School Board budget must be adopted at this time. It is also recommended that the entire budget be approved at this time also to allow for the required public hearing and first and second reading of the ordinance appropriating the funds. STAFF RECOMMENDATION: It is recommended that the fiscal year 1990-81 budget be adopted. ~~f~- ~~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- - ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Ref erred ( ) McGraw To ( ) Nickens Robers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 1990 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ~- All-AMERICA LIT o~ aoaNO,~~ ~ ~ ' 1 F ~' p ~ I f z ~ ~ ~~~ ~~ 1979 o ~ 1989 a ~~ ~~~ i $ (150 $8 SFSQUICENTENN~P~ A Bcauti(ulBc~;innrnk BOARD OF SUPERVISORS RICHARD W• BORERS. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. CMATAWBA MAGISTERICAL DISTR R COUNTY ADMINISTRATOR (~ LEE B. EDDY ELMER C. HODGE N-ay 9, 1.790 WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Rev. Robert Hamner Grandin Court Baptist Church 2660 Brambleton Avenue Roanoke, VA 24015 Dear Reverend Hamner: On behalf of the Board of Supervisors, 1 would lithe meet nth on Tuesday~May 8, you know of our appreciation for your attend-ng 9 1990, to offer the invocation. We feel it is most important to ask God's blessinog ail c tizens. eetings so that all is done accord-ng to His will and for the good Thank you for sharing your time with us. Sincerely, R, W. Robers, Chairman Roanoke County Board of Supervisors P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 ACTION # ITEM NUMBER -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 1990 AGENDA ITEM: Request for Mr. Gregory J. Apostolou to place water assessment on adjacent property. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Mr. Gregory Apostolou purchased the property at 8131 Olde Tavern Road. This property is located in the Bellevue Estates Subdivision and is part of the recently completed Old Hollins Road Water Improvement Project. The previous owner of this property elected not to be a part of the water project. As such, the project became subject to the Special Water Connection Fee established for this area. In addition, this property owner was required to extend the water line to a point adjacent to his property. Mr. Apostolou has paid the Special Water Connection Fee and has paid to have the water line extended to his property. The original property owner reduced the selling price of the lot by the amount of the Special Water Connection Fee. However, Mr. Apostolou has paid $3,679.20 to a private contractor to extend the water line to his property. The extension was less than 300 feet and, therefore, is not eligible for credit against his off-site facility fee for water. SUMMARY OF INFORMATION: The water line extension made by Mr. Apostolou will also make water available to one additional property that did not participate in the water project. Mr. Apostolou has requested that the Board of Supervisors place an additional water connection fee on the adjacent lot in the amount of one-half the cost of the water extension, which would be $1,839.60. This would make the total water connection fee for that lot $7,375.60 or $3,375.60 more than the cost if the lot owner had participated in the project. If the Board of Supervisors approve the request, Mr. Apostolou would be reimbursed the $1,839.60 if the remaining property connects to public water. ALTERNATIVES AND IMPACTS: Alternative 1. The Board of Supervisors would not additional water connection alternative would be consistent with nthehe place an ordinance, which does not remaining lot. This facilit provide for a cred t or reimbursementafor y extensions of less than 300 feet. aware of the total cost to Mr. Apostolou was fully the actual purchase. provide water to the property prior to Alternative 2. The Board of Supervisors would dete Mr. Apostolou and/or others should be reimbursed off-site extensions b rmine that pro ert Y collectin the cost of all p Y owners . This deterniinati n dwould abe f simi ar to d~ °ining footage assessment for revision of the a Public works improvements and would refront ppropriate ordinance. ~luire STAFF RECOMMENDATION: Staff recommends alternative one to 1986 revision of the Count be consistent with the Ordinance adopted authorizin Y Code relative to Project, g the Old Hollins Watert I and the SUBMITTED BY: Cliffo aig, P.E Utility Director APProved ( ~ Denied ( ~ Received ( ~ Referred to Motion by: ACTION mprovement APPROVED: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers