HomeMy WebLinkAbout11/26/1990 - Regular~M
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~s~V~CENTEMMI'~
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ROANO~ COUN'I'I, BOARD O
F S~ERVISOR,S
AEON AGENDA
WORg SESSION
NOVE~ER 26, 1990 - 3:00 P.
M.
A• CALL TO ORDER
`~JOURNED MEET)~G FRO
M 11/13/90
1• Roll Call
ALL PRESENT AT 3:04 P.M.
B' LANDFILL: John Hubba
rd, Assistant County
1• Schedule and Permit stat
us
ASCN QUESTED THAT RES
LNG STATE FOR OURCE AUTHORITY
CURRENT ~~~~ EXTENSION OF TIl~ AND
ECH TO
FINANCIAL,
Sj.AND ~
FII,I,
Administrator
~u-~~~ crr
~ i
i
~~9~8~9
GO ON RECORD
~PACI1'Y FOR
POSCK ~~ FINANCIAI,
REGIO ON WOU~ BE STRONG SUI,TAIVT VVI~ETI~R
NAL AUTHORITIES FOR W ~ TARE VNERE
ATER, SEWER AND
RWR TO SEND LETTER
PARTICIPANTS OF ~~ TO GOVERNING BOD
FILL BOARD REGARDING ~S OF OT~R
JOIE pARRO7'I''S
1
EMP
~~~ NTH OLVER
CONSULTANTS. AND ASSOCIATES,
LANDFILL
HCN SUGGESTED INCL
~ NEGOTIATIONS. i1llING A SURCHARGE TO HOS
T ~CALITIES
ECH TO SET
CO~~~.I,EE ~ MEETING WITH IAND
INCL~ING O ~~~ NEXT SE~~ COZENS ADVISORY
R ~CALITIES, ~E~ TO DISCUSS
2• Rail Option
C' SE~~'ER: Clifford Craig, Dir
ector of Utilities
STAFF ~~ KEEP BOARD
PROPOSED AGREEMENT WITH .
INFORMED ON NEGOTIATION
CITY EXPECTED By JAN-FEB
1. S~,a a 1991.
g Treatment Plant
2• Roanoke River Interceptor
D. WATER; John Hubbard as
~ slstant County administrator
~~ ST~I' SHOULD BE CO
BROUGHT ~CK TO BO ~'I-EYED gy FEB. 1991
ARD. AND ~L BE
E• 1991.91 BUDGET: Reta Bus
her, Dir, of Management & Bud
1• Budget Calendar get
BOA~j CONSENSUS TO SET
T ~~ENT ON TAX RATES AT
RATES DIF BFE C ERRING FOR C
ARE APPROVED. RENT FETING THAN I'I'IZEN
ECH AND ~ TO BRING BACK VVI~N
REVISED ~I.EIVDAR TO BO
ARD.
2
LBE SUGGESTED A pERCENTAG
TO H[UMgN SERVICES AGEr1CIE OF GENERgI,
S INS FUND BE ALLOCATED
NCN MINDED TEAD OF ARBITRARY AMOK.
ON A COST SHARINGR~EU'I'ICS PROGRAM SHO
BASIS WITH p~TICIpA~~-D BE Bi1DGETED
F~URE BEGETS. ~
CAI.ITIES IN
DII TO SET UP ALIT CO
r~~E MEETING ~ DECE
2• Potential Bond Issue MBER
3. School Budget
B~' ADVISED pRO,IE~D 1991-
STATE DOES 92 ENRO
URREN'r NO P NEW CEMENT AT 13,200
D4N MA~ATES
C ~~ATES. ANY AND
MAY REDUCE
4• State budget reductions
ES -$60'000 DUTY FREE LUNC
TOTED STA .
TE REDUCTIO ALL BE EL~~TED
PLUS SALES TAX. 5 7%
B ~NER RECESS AT 6:20 p,M
~ AFT AT 6:00 p,M
SAM LEFT AT 6:05 p,M
SCSI-ISp ~E~S FROM OUTSIDE
OLS AT $1200 STATE ROANO~ CO
ELI~NATED IF ROANO F~Il~TG PER STUDE~N.I. AT~ND COUP
ASTATE FUNDING ~~ CITy QUESTS LEGIS ~S w0~ BE
~I'END, I-OC,ALITY `'~'I~RE SSE N TO SHARE
NT SHOULD
~~TG SESSION 7:04 ,m.
SAM AR1uVED AT 7:30 p,M
3
F' FO~NSIC
Administrator ~BORaTORy' Don Myers A
ssistant County
STAFF TO
OF STATE gUD Y `AI'TERNATIVE SOURCE
GET CUTS S OF FUNDING gE
CONSTRIIC~ON pRIO AND ~ IAB IS LOW ON S1.A CAUSE
RI7'IES. 'j'E LIST OF
HCN SUGGESTED COUNTY B
UILD AND LEASE TO THE STA
G• REGIONAL JAIL: Don M e
y rs, Assistant County Administrator
NEEDS ASSESSII~NT IS CO
FACILITY WITH 300 BEDS. CO ~~ "NEED
CO MII-LION ~~ STAB NSTRUC~ON COSTS ES SECURITY
UNTy'S SHARE WOU~ BEUNDING OF $6 ~'HLLION~MA~D AT
$1 MILLION, ROANOKE
BOARD CONSENSUS TO CO
CITY AND SALEM AND REPO DISCUSSIONS WI
T PROGRESS BACK TO BO ROANOI~
ARD.
H• REDISTRICTING: Paul M
ahoney, County Attorney
BOARD CONSENSUS TO CO
UBDIVISIONS A1VD SCHOOL D ECI' ERRORS MADE BY
BOARD CONSENSUS TO ISTRICTS gET~,EEN SPLI~NG
BOARD MEMBERS AND AT ST~y POSSIBII-I'I'IES pF G~ DISTRICTS.
IARGE C ADDITION
I. OTHER ITEMS AND VICE-C .
1• Cable 1'V
NEG ANNOUNCED THEE
MAY TIATIONS NTH CO ~L BE A FETING 11/28 T
NEED O~INANCE A~OLE. O CO~~rI~
RIZING SHORT ~~ CO
N~'RACT
4
t
WITH COX CABLE
2.
Hotel Roanoke/Conference
ECH ADVISED NOT NECESSARY
~~- REPORT BACK TO THE BO TO TAKE ACTION AT THjS
ARD. TIME.
3' DoT Round Table ~leetin
g
ECH ANNOUNCED MEETING WI
LBE TO AND WITH ECH LL BE HELD 11/30 AT 10:00 A
.M.
4• Recycling Advisory Committee
~ TO CO
NTACT BRUCE BRENNE~ CYC
FRALLEy COUNCLI, AND 5TH pDC I,E STEMS
M BUSINESS CO~'~UNITY FOR SUGGESTIONS ON MEN
ERS
5• Referendum on School Board
BOARD CONSENSUS Appointments
ISSUE FOR P~ TO CHECK
CAN BE PLACED BEFORE VOTE ~G~TI' ON yy~N
~ IN REFERENDUM. THIS
6' DoT Matching Funds
BOARIj CONSENSUS TO PLAC
FUNDS ON 12/4/90 AGENDA. E I'T'EM `~I'OCATING
MATCHING
I• ADJOURNMENT
JLTI~yg D AT 8.50 P.M. TO NO
S ROOK 11V1V FUR PURPOS VE111~gER 30, 1990
E OF LEGISIATIyE gT 8:00 A.M, AT
~KFAST.
UNTIL NEG077ATIONS ARE COMP
LE'I'S
5
~~~
PROGRAM FOR "R0~ TABLE
Salem District " MEE"I'ING
November 30, 1990 10"a;m;
1• Opening Remarks
2.
3.
4.
5.
6.
7.
8,
Effect of Revenue Reductions on
~a) 6-Year Plan - All Systems
fib) Maintenance payments to cities and tow
Effect of ns
new Federal Excise gasoline tax on Federal Road F
Industrial Access Program unding in Vir
ginia
~a) Can the polic
y be changed so that 2z or 3_
to secure qualif 1 g
period until the Y n industry or at Year period of time be
fib) Consider leased construction is compl ted t not start the y bondind
land and 2- ear
when there building to qualif g
is a building lease for 5 Y as industrial investment
Discussion of years or more
Commercial Access Road Policy - Frontage roads
by the Developers
built and maintained
Discussion of additional
construction utility adjustment required after
plans approval of road
Required Brid e
g Inspections by cities and towns - Need for a
for inspectors dditional
Status training
of City of Galax request for bridge over Chest
nut Creek
November 26, 1990
COUNTY OF ROANORE
PROPpgED BUDGET CALENDAR
FY 1991-92
D
Act_ ley
November 13, 1990 -
December 21, 1990 Preparation of CIP Draft b
ments of Management y the Depart-
Planning & Zonin & Budget and
g~ Preparation of
Revenue Estimate
December lp
~ 1990 s
Department of for FY 1991-92 b
Management and Budget.y
Januar
y 4, 1991 Preparation of Budget Packets
tributio
fo
r dis-
n to all De
and Constitutional
Directors
December 21, 1990 Officers,
Januar CIP draft sent to Plannin
and Board of Supervisors f
orep
~n
y 2, 1991
January 14, 1991 or
iew
Preparation of De
Partment
l
ocations b
al Target A1-
County Administrator
Budget staff
January 7, 1991 ,
and
Kick-off budget meetin
Administrator
g' Count
y
and
review bud et Budget staff to
rocedu
res, to distribute
Budget Pa kets
' and to hea
ne
Januar
y 15
19 eds and
r department
Priorities.
,
91
Planning Commission
January 17~ 1991 and Count
to have work session to y staff
discuss CIP.
Distribution of
Targets to
Department Directors
Januar
22
Officers,
and Constitutional
y
, 1991
Public Hearing to
discussion on
citizen
dg
February 1~ 1991 overall bu
et,
F
b Deadline for submission of departmental
budgets, includin
e
ruary 4, 1991 g unfunded requests
February 15~ 1991 .
Review of departmental
accuracy and com budgets for
staff. Pleteness by Budget
D- ate
Act_ 1'~ity
February 5, 1991
Planning Commission to hold
hearing on CIP draft Public
February 12
19 recommendation on and to finalize
CIP.
91 Work session with Board of Su
to discuss Fy
Pervisors
1991_92
timates. Joint Revenue Es-
Plannin Work session
C
with
O~lssion to discuss
draft, g
February lg~ 1991 CIP
March 1, lggl Department Directors
Administrators ~ Assistant County
and
Officers to
Constitutional
ministrator
tY Ad
Februar
26 -
and B d t staff to
budget re g review
quests.
Y
, 1991
Public Hearing to
discussion on th
allow citizen
March 8, 1991 e CIp,
Deadline for final version of depart-
mental budgets
March 12, 1991 .
Joint budget work session with Board
of Supervisors
and
School Board.
County Administrato
r
preliminary information w th re resent
County Budget
Bard to
and Su
Schools to Perintendent of
Present
Budget.
proposed School
Department Directors
present thei
arch to
r budget requests funded
and unfunded.
12, 1991
March 12, 1991 Adoption of CIP for FY 19g2_g6.
Budget work session with the
Supervisors and th
Board of
March e
Volunteers. Fire and Rescue
26, 1991
March Budget work session with the Board of
Supervisors and the S
26, 1991 chool Board.
County Administrator
balanced
o
Present
budget to Board
visors. of Super-
March 26, 1991 '
April Public Hearing to
discussion on the ov
tizen
9, 1991 erall budget
Budget work session with Board
Supervisor
s.
of
Date
ACt- ivity
April 9, 1991
Public Hearing to allow
discussion
citizen
on real estate
property, machinery and to
l
so
o
s
rates.
tax
April 9, 1991
Adoption of real estate,
property, machinery
sonal
and tools
rates, tax
April 23, 1991
Special meeting. Budget Work Session
with Board of Supervisors
April 30, 1991 .
Budget work session. Adoption of FY
1991-92 County a
d
n
School Budgets by
Board of Supervisors
May 14, 1991 .
First reading of Budget Appropriation
Ordinance.
May 28, 1991
Second reading of Budget Appropriation
Ordinance
. Adoption of
Appropriation Ordinance. Budget
Notes:
a• Schools must submit their budget by April 1
governing body may accept by May 1 ~ 1991.
after receiving estimate of state funds 91' or within 30 days
b• A notice announcing the
published seven and fou teen da es ring on a tax rate must be
hearing. Y prior to the date of the
c• A notice announcing the public hearing for the budget mu
published at least seven days prior to the hearing. st be
d• A notice announcing the
estate assessments must be blic hearing for the change in real
to the hearing. Published at least seven da s
Y prior
e• A notice of availabilit
published no more than 30 days after the budget is a must be
the Board of Supervisors.
pproved by
-- ~ N
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18 ~~ 88
Et~V~CENTEMMII~~
~ S~~r~~~~Bt~we~~R
C~I1lttiflj Af ~ptttiilliP
ROANOKE COUNTY BOA~~j OF
S~'ERVISORS
AGENDA
WOE SESSION
NOVEMBER 26 •
' 199p " 3:00 P•M.
A. CALL TO p~ER
1• Roll Call
B• LANDFILL; John Hubbar
d, Assistant County Administrat
1• Schedule and Per or
mit status
2• Rail Option
C• SEAR: Clifford Crai
g~ Director of Utilities
1• Se~'age Treatment Plant
2.
Roanoke RR'er Interceptor
D• ~'~'ATERs John Hubbard
Assistant County Administrator
DINNER RECESS 5:30 P•M.
~NI1~TG SESSION 7;00 p
M
~u -~M~~ cn
,..
~~
•
~•9~8~9
1
E' FORENSIC
Administrato ~BORATORy; Don Myers, Assis
tant County
F• REGIONAL JAIL: Don M ers
y , Assrstant County Administrator
G• 1991-91 BUDGET: Reta Busher
Drr. of Management & Budget
1• Budget Calendar
2• Potential Bond Issue
3• School Budget
4• State budget reductions •
H• REDISTRICTING: Paul Maho
ney, County Attorney
I. ADJOU~MENT
2
M E M O R A N D U M
TO: Members of the Board of Supervisors
FROM : 1 ~
Elmer C. Hodge
County Administrator
DATE: November 9, 1990
SUBJECT: Upcomin •
g Issues
Now that the consolidation issue is behind us, there are several
items that we should discuss. Because of consolidation, several
major projects have been on "hold" and it is now time to refocus
our attention on these issues.
RETREAT
I am asking the Board members to set a one-da
the end of November or first of December. W th thelconsolidation
vote over, it would be helpful to the staff to schedule a plannin
session to establish priorities and discuss important projects tha~
will be facing the Roanoke Valley. I would recommend one of the
following dates:
Saturday, December 1, 1990
Saturday, December 8, 1990
If this is acceptable, please let me know which date you prefer.
Some of the issues that we should discuss are as follows:
MAJOR PROJECTS
Hotel Roanoke Conference Center:
item to the Board of Supervisors for action at the Novemberlmeeti is
because Supervisor Nickens will be unable to attend and to ive us
time to discuss this in relation to other possible cooperativ
projects. At the present time, there are differing views on whether
the County should participate or not, and to what extent we should
become involved. I support participating in some wa
the regional benefit of this project and the request for csuSeort
Pp
from Virginia Tech, but think the Board should discuss this project
further before taking action.
Siring Hollow Reservoir: We need to review the schedule for this
project. The rate analysis is a first step and this will be acted
on by the Board of Supervisors on Tuesday.
Sewacie Treatment Plant: We need to move forward with expansion of
the sewage treatment plant as quickly as possible. Roanoke City
and Salem have a greater need for expansion of the plant while
Roanoke County has a need for expansion of the lines.
Bond Issue: Consideration of a bond issue was deferred until after
the consolidation vote. County staff will need time to prepare for
a successful bond referendum and we should discuss those items that
might be included such as drainage improvements, park improvements
and schools.
Cooperation with neighboring localities: Throughout the
consolidation process, Roanoke County has indicated its strong
willingness to cooperate with neighboring localities. We should
now act on that willingness, but should be sensitive to the
feelings of our neighbors. Before going public with individual
suggestions for cooperative efforts, we should discuss them and
reach a consensus as we have in the past.
The Board may want to invite Roanoke City Council and their staff
to participate in a joint work session sometime in late 1990 or
early 1991. Together we could develop a list of priorities for
joint cooperation. The Board may wish to make a total financial
commitment that could be allocated for cooperative projects. Both
governing bodies and staffs could then determine which projects are
the most important.
In conclusion, I think the 72~ NO vote gave us a clear direction
on what we should do in the future. I interpret that to mean that
while Roanoke County citizens do not wish to consolidate at this
time, there is strong support for a team approach to solving the
problems of the Roanoke Valley. They like the way we work as a
team. A joint work session with Roanoke City would be a first step
towards a regional team approach.
E, g~QUESTS FOR ~'~'0~ SESSIONS
~ypRK SESSION SET FOR MONDAY, NOVEMBER ~+ 1~' AT 3 P.M.
FOR BOARD Ar1D STAB ~ PLC / D n Q I ~Q l l
~;h ~vcn~n~- ~ore.~sic La-~
F. REQUESCS R PUBLIC HEARINGS
NONE