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HomeMy WebLinkAbout6/11/1991 - RegularO~ ROAN kF Z .p Z ~ a~ E50 ~' 88 SFSQUICEN7ENN~A~ A Bmuti~ul8cgirtmng (~II~tri~l~ L~~ ~II~i1tII~iF ~ ~c ~ ~•g •8 ~9 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 11, 1991 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call AT 3:06 P.M. HCN ARRIVED AT 3:10 2. Irnocation: The Reverend Charles W. Easley, Jr. St. Mark's Lutheran Church 3. Pledge of Allegiance to the United States Flag. SAM IlVTRODUCED BOY SCOUT TROOP 236 B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE i C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Minor Keller for his service to the community. R-61191-1 LBE MOTION TO ADOPT - URC MINOR KEEPER NOT PRESENT 2. Resolution of Appreciation upon the retirement of Samuel W. Crews. R-61191-2 LBE MOTION TO ADOPT - URC SAM CREWS WAS PRESENT 3. Recognition of County employees a. Diane Hyatt for receipt of Excellence in Financial Reporting for Comprehensive Annual Financial Report. b. Reta Busher for receipt of Distinguished Budget Presentation for the Annual Budget. c. Brent Robertson for receiving his designation as a Certified Public Accountant. D. NEW BUSINESS 1. Approval of agreement with Appalachian Power Company for the purchase of electricity. A-61191-3 HCN MOTION TO APPROVE - URC a 2. Approval of Agreement with Certified Medical Representative Institute, Inc. for fee in lieu of Real Estate taxes. A-61191-4 HCN MOTION TO APPROVE - URC 3. Request from Roanoke County Firefighters Association for payroll deduction of dues. A-61191-5 BLJ MOTION TO GRANT -DENIED AYES-RWR, BLJ NAYS-LBE,BIiT,HCN E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on June 25, 1991 to discuss water lines for new water system. BLJ MOTION TO SET WORK SESSION FOR 6/25 AND CONTINUE TO 7/9 - URC F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance authorizing an increase in the Utility Service Tax and adding Water Service as a taxable utility service. BLJ MOTION TO APPROVE 1ST READING WITH MINOR CHANGES TO ORDINANCE - URC 2ND - 6/25/91 3 2. Ordinance amending the Roanoke County Code by amending and reenacting Section 22-82, Rates and Fees of Chapter 12, Water by providing procedures for an increase in water service rates and connection fees. LBE MOTION TO DEFER UNTIL BOARD HAS STUDIED COMPLETE RATE FEASIBILITY STUDY CONDUCTED BY CONSULTANTS - NO voTE HCN SUBSTITUTE MOTION TO APPROVE 1ST READING AYES-RWR,BL~T~-ICN, SAM NAYS-LBE 2ND - 6/25/91 LBE ASKED THAT HIS WRITTEN CONIlViENTS BE INCLUDED IN MINUTES 3. Ordinance vacating an existing 12 foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision, upon petition of Ronald B. Smith. HCN MOTION TO APPROVE 1ST READING URC 2ND - 6/25/91 4. Ordinances amending the Roanoke County Code regarding Recycling and the purchase of recycled paper. HCN ASKED THAT APPROVAL BE COriTINUED TO 7/9/91 BECAUSE HE WILL NOT BE ABLE TO ATTEND 6/25 MEETING RWR TO APPROVE 1ST READING AND SET WORK SESSION FOR 6/25/91 AYE S -LBE,RWR,BLJ, SAM ABSTAIN-HCN 4 r a. Ordinance amending Chapter 20, "Solid Waste," of the Roanoke County Code by the addition of a new article III, "Recycling" by providing for certain recycling reports. VOTE TAKEN ABOVE b. Ordinance amending Chapter 17 of the Roanoke County Code by the addition of a new Section providing for a preference for the purchase of recycled paper or paper products. VOTE TAKEN ABOVE 5. Ordinance authorizing corneyance of Rights-of--Way in Hollins Community Development Project to Botetourt County for acceptance by VDOT. BI,T MOTION TO ADOPT 1ST READING URC - 2ND 6/25/91 6. Ordinance amending the Roanoke County Code by amending Section 12-8, Adoption of State Law of Article I of Chapter 12, Motor Vehicles and Traffic. RWR MOTION TO ADOPT 1ST READING URC - 2ND 6/25/91 7. Ordinance authorizing the dedication of Vinyard Park Drive to the City of Roanoke and the execution of a new agreement with the City concerning Vinyard Park Drive. HCN MOTION TO ADOPT 1ST READING URC - 2ND 6/25/91 s H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Clean Valley Council 2. Parks and Recreation Advisory Commission 3. Transportation and Safety Commission 4. Roanoke Valley Regional Cable TV Committee 5. Roanoke Valley Regional Solid Waste Management Board HCN NOMINATED JOHN HUBBARD TO FOUR-YEAR TERM J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII~L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-61191-6 BLJ MOTION TO APPROVE WITH ITEM 5 REMOVED FOR SEPARATE VOTE - URC 1. Confirmation of Committee Appointments to the Board 6 ,, of Zoning Appeals, Parks & Recreation Advisory Commission, Virginia Western Community College Board, and Roanoke Valley Regional Cable Television Committee. A-61191-6.a 2. Acceptance of Sanitary Sewer Facilities serving Sink Sewer Extension. A-61191-6.b 3. Acceptance of Buckwood Trail into the Virginia Department of Transportation Secondary System. R-61191-6.c 4. Acceptance of Fairway View Trail into the Virginia Department of Transportation Secondary System. R-61191-6.d 5. Approval of Fireworks Permit for the Town of Vinton. A-61191-6.e LBE MOTION TO APPROVE CONTINGENT UPON ACCEPTANCE OF INSURANCE DOCUMENTS - URC HCN ASKED PMM TO INVESTIGATE WHY ROANOKE COUNTY MUST APPROVE FOR TOWN OF VIlVTON. K. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR NICKENS: ASKED ECH TO WORK WITH CHILDREN WHO DO NOT LIVE IN THE COUNTY WHO MAY NO LONGER BE PERMITTED TO PAY YOUTH ATHLETICS IN THE COUNTY. SUPERVISOR MCGRAW: ANNOUNCED THAT THERE WILL BE A MEETING OF THE VACO/VML TASK FORCE ON JULY 2 IN RICHMOND. L. CITIZENS' COMII~NTS AND COINIlVIUNICATIONS NONE M. REPORTS BLJ MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance 2. Board Contingency Fund N. WORK SESSIONS 1. Capital Improvement Program WORK SESSION SET FOR 7/9/91 ECH TO BRING BACK DEBT RETIREMENT SCHEDULE, PRIORITIES, COSTS OF SALARIES, AVAILABLE REVENUE, ALTERNATIVE FUNDING SOURCES. 2. Parks & Recreation Commission BOARD CONSENSUS THAT PARKS AND REC COMII~IISSION SURVEY SENIOR CITIZENS ON PROGRAMS, AND SUGGESTIONS FOR FUTURE NEEDS, AND THAT TIDY EXPLORE POSSIBILITY OF MERGING ACTIVITIES WITH OTHER LOCAL GOVERNMENTS. O. EXECUTIVE SESSION pursuant to the Code of Virginia section 2.1-344 A NONE s ,,, . P. CERTIFICATION OF EXECUTIVE SESSION NONE Q. ADJOURNMENT HCN MOTION TO ADJOURN AT 6:50 P.M. UW AN ~ ~F ~ 9 .. 18 ~ 88 sE~QU1CEMTEMN~'~ ~ B~t.rt~~ulBt~~~~~g (~vixn~~ of ~vttnnk~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 11, 1991 ALL-AMERICA C«1( I , • ' i ~~9 ~8 ~9 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Charles W. 1/asley, Jr. St. Mark's Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i 1. Resolution of Appreciation to Minor Keffer for his service to the community. 2. Resolution of Appreciation upon the retirement of Samuel W. Crews. 3. Recognition of County employees a. Diane Hyatt for receipt of Excellence in Financial Reporting for Comprehensive Annual Financial Report. b. Reta Busher for receipt of Distinguished Budget Presentation for the Annual Budget. c. Brent Robertson for receiving his designation as a Certified Public Accountant. D. NEW BUSINESS 1. Approval of agreement with Appalachian Power Company for the purchase of electricity. 2. Approval of Agreement with Certified Medical Representative Institute, Inc. for fee in lieu of Real Estate taxes. 3. Request from Roanoke County Firefighters Association for payroll deduction of dues. E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on June 25, 1991 to discuss water lines for new water system. F. REQUESTS FOR PUBLIC HEARINGS a G. FIRST READING OF ORDINANCES 1. Ordinance authorizing an increase in the Utility Service Tax and adding Water Service as a taxable utility service. 2. Ordinance amending the Roanoke County Code by amending and reenacting Section 22-82, Rates and Fees of Chapter 12, Water by providing procedures for an increase in water service rates and connection fees. 3. Ordinance vacating an existing 12 foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision, upon petition of Ronald B. Smith. 4. Ordinances amending the Roanoke County Code regarding Recycling and the purchase of recycled paper. a. Ordinance amending Chapter 20, "Solid Waste," of the Roanoke County Code by the addition of a new article III, "Recycling" by providing for certain recycling reports. b. Ordinance amending Chapter 17 of the Roanoke County Code by the addition of a new Section providing for a preference for the purchase of recycled paper or paper products. 5. Ordinance authorizing conveyance of Rights-of-Way in Hollins Community Development Project to Botetourt County for acceptance by VDOT. 6. Ordinance amending the Roanoke County Code by 3 amending Section 12-8, Adoption of State Law of Article I of Chapter 12, Motor Vehicles and Traffic. 7. Ordinance authorizing the dedication of Vinyard Park Drive to the City of Roanoke and the execution of a new agreement with the City concerning Vinyard Park Drive. H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Clean Valley Council 2. Parks and Recreation Advisory Commission 3. Transportation and Safety Commission 4. Roanoke Valley Regional Cable TV Committee 5. Roanoke Valley Regional Solid Waste Management Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 4 1. Confirmation of Committee Appointments to the Board of Zoning Appeals, Parks & Recreation Advisory Commission, Virginia Western Community College Board, and Roanoke Valley Regional Cable Television Committee. 2. Acceptance of Sanitary Sewer Facilities serving Sink Sewer Extension. 3. Acceptance of Buckwood Trail into the Virginia Department of Transportation Secondary System. 4. Acceptance of Fairway View Trail into the Virginia Department of Transportation Secondary System. 5. Approval of Fireworks Permit for the Town of Vinton. K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' COMII~NTS AND COl~'IMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Board Contingency Fund N. WORK SESSIONS 5 1. Capital Improvement Program 2. Parks & Recreation Commission O. EXECUTIVE SESSION pursuant to the Code of Virginia section 2.1-344 A P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOirRNMENT 6 3 ~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT TON TUpEBDAY COJUNE 11,~I1991RATION CENTER RESOLIITION 61191-1 OF APPRECIATION TO MINOR E. REFFER FOR HIS MANY YEARS OF COMMUNITY SERVICE IN ROANORE COUNTY WHEREAS, Minor E. Keffer has been a lifelong resident of the Catawba community in Roanoke County; and WHEREAS, in 1941 he purchased the Catawba Mercantile, a community landmark which is celebrating its 50th anniversary this year, and was responsible for ensuring that a post office remained in Catawba by providing the building, the water and the electricity; and WHEREAS, he served as a member of the Roanoke County Board of Supervisors, representing the Catawba Magisterial District from 1948 to 1967; and WHEREAS, other community service included assisting the black community in getting electric services in the 1930's, serving on a citizen's committee that inspected the old courthouse and recommended expansion, and serving on the building committee for the Salem Civic Center. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia wishes to express its sincere appreciation to Minor Keffer for his many years of devoted service to the residents of Roanoke County. FURTHER, the Board of Supervisors offers its congratulations to Mr. Keffer upon the 50th anniversary of the Catawba Mercantile. On motion of Supervisor Eddy to adopt resolution, and a carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT TON TUESDAY,COJUNE 11,~I1991RATION CENTER RESOLIITION OF APPRECIATION TO MINOR E. gEFFER FOR HIS MANY YEARS OF COMMUNITY SERVICE IN ROANORE COUNTY WHEREAS, Minor E. Keffer has been a lifelong resident of the Catawba community in Roanoke County; and WHEREAS, in 1941 he purchased the Catawba Mercantile, a community landmark which is celebrating its 50th anniversary this year, and was responsible for ensuring that a post office remained in Catawba by providing the building, the water and the electricity; and WHEREAS, he served as a member of the Roanoke County Board of Supervisors, representing the Catawba Magisterial District from 1948 to 1967; and WHEREAS, other community service included assisting the black community in getting electric services in the 1930's, serving on a citizen's committee that inspected the old courthouse and recommended expansion, and serving on the building committee for the Salem Civic Center. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia wishes to express its sincere appreciation to Minor Keffer for his many years of devoted service to the residents of Roanoke County. FURTHER, the Board of Supervisors offers its congratulations to Mr. Keffer upon the 50th anniversary of the Catawba Mercantile. ~~ AT A REGULAR M HELD AT THE ROANOR COUNTY ADMINISTRATION CENTER COUNTY, VIRGI , ON TUESDAY, JUNE 11, 1991 RESOLUTION 61191-2 EgPRESSING THE APPRECIATION OF CH~EWSOARD OF SUPERVISORS OF ROANORE COUNTY TO SAMUEL W. FOR ELEVEN YEARS AND SEVEN MONTHS OF SERVICE TO ROANORE COUNTY WHEREAS, Samuel W. Crews was first employed on November 5, 1979, as a Part-Time Account Clerk II in Finance, and became a Full-Time Account Clerk on July 1, 1980; and WHEREAS, Samuel W. Crews has also served as an Account Clerk II for Utility Billing, Account Clerk II for the Treasurer, Account Clerk II for the Commissioner of Revenue, and as a Business Ordinance Inspector; and WHEREAS, many times during his employment with Roanoke County, Samuel W. Crews in his capacity as an ordained minister provided inspiration to many by his invocations at Board Meetings; and WHEREAS, Samuel W. Crews, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SAMUEL W. CREWS for eleven years and seven months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Eddy to adopt resolution, and carried by the following recorded vote: AYES• Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources .. C-~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO SAMUEL W. CREWS FOR ELEVEN YEARS AND SEVEN MONTHS OF SERVICE TO ROANORE COUNTY WHEREAS, Samuel W. Crews was first employed on November 5, 1979, as a Part-Time Account Clerk II in Finance, and became a Full-Time Account Clerk on July 1, 1980; and WHEREAS, Samuel W. Crews has also served as an Account Clerk II for Utility Billing, Account Clerk II for the Treasurer, Account Clerk II for the Commissioner of Revenue, and as a Business Ordinance Inspector; and WHEREAS, many times during his employment with Roanoke County, Samuel W. Crews in his capacity as an ordained minister provided inspiration to many by his invocations at Board Meetings; and WHEREAS, Samuel W. Crews, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SAMUEL W. CREWS for eleven years and seven months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ACTION NO. ITEM NUMBER G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Recognition of County Employees COUNTY ADMINISTRATOR' S COMMENTS: ,Y~ °"'`~ ,~,,~ ~~~° C~erYyl SUMMARY OF INFORMATION: The following County employees should be recognized: a. Diane Hyatt, Director of Finance, is the recipient of the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association. The award is for the Roanoke County Comprehensive Financial Report. This is the highest form of recognition in the area of governmental accounting and financial reporting. b. Reta Busher, Director of Management and Budget, is the recipient of the Distinguished Budget Presentation Award from the Government Finance Officers Association for the Roanoke County annual budget. This award is based on publishing a budget document that meets criteria such as a policy document, an operations guide, a financial plan and a communications medium. c. Brent Robertson, Budget Analyst, was recently awarded his designation as a Certified Public Accountant. Certification requirements include an Accounting Degree, two years of work experience, 16 hours of testing and an ethics exam. ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers ACTION NO. A-61191-3 ITEM NO. ~ "' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: APPROVAL OF AGREEMENT WITH APPALACHIAN POWER COMPA- NY FOR PURCHASE OF ELECTRICITY FOR THREE YEAR PERIOD COUNTY ADMINISTRATOR'S COMMENTS: ~%~` EXECUTIVE SUMMARY' The new Public Authority Agreement between Roanoke County and Appalachian Power Company will control the rates for electricity furnished to the County for the period of three years from July 1, 1990, until June 30, 1993. BACKGROUND' The current contract for utility services between Appalachian Power Company and the County expired on June 30, 1990. Negotia- tions between Appalachian Power and representatives of local governmental agencies in the Commonwealth have produced an agreement will be effective as of July 1, 1990, but will also result in a credit to localities of the difference between the old rates and the new rates for the period between July of 1990 and November of 1990. SUMMARY OF INFORMATION: The form of agreement which has been prepared by Appalachian Power for the County's execution is the standard form for Virginia public authorities. The agreement includes exhibits listing the various service locations within the County and rate schedules have been circulated among the affected County departments for their review. Corrections in these exhibits have been forwarded to the appropriate representative at Appalachian for the necessary amendments prior to execution of this agreement. ALTERNATIVES' Accept this agreement as presented by Appalachian Power or attempt to negotiate an agreement directly with the utility. a ~- STAFF RECOMMENDATION: Staff recommends that the County Administrator be authorized to execute the agreement submitted by Appalachian Power. Respectfully submitted, J eph Obenshain S for ssistant County Attorney Action Vote No Yes Abs Approved (X) Motion by Harry C. Nickens Eddy x Denied ( ) motion to approve Johnson x Received ( ) McGraw x Referred Nickens x to Robers x /jbo cc: File Paul Mahoney, County Attorney ~~ ACTION NO. A-61191-4 ITEM NO. 'o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: APPROVAL OF AGREEMENT WITH CERTIFIED MEDICAL REPRE- SENTATIVE INSTITUTE, INC., FOR FEE IN LIEU OF REAL ESTATE TAX COUNTY ADMINISTRATOR' S COMMENTS : ~~..,.,.~ EXECUTIVE SUMMARY• In conjunction with the approval by the Board of IDA bonds for the purchase of an office building to house the administrative headquarter of Certified Medical Representatives, Inc. (C.M.R.I.), C.M.R.I. has offered to pay to the County for a term of 15 years a fee in lieu of real estate taxes equal to 20% of the current assessed value of this property. BACKGROUND• By Ordinance #31291, the Board approved the issuance of bonds by the Industrial Development Authority of Roanoke County, Virginia (I.D.A.) to be used by C.M.R.I., a non-profit entity qualified under § 501(c)(3) of the Internal Revenue Code, for the acquisition of real estate in Roanoke County to be utilized as office space for its administrative staff. C.M.R.I. provides and administers a complete educational and professional development curriculum for representatives of various pharmaceutical companies in the United States. Originally chartered in 1966, C.M.R.I. has graduated some 2,464 individuals and currently has approximately 1,270 active students. SUMMARY OF INFORMATION: C.M.R.I. has a commitment and intends to purchase an office building located at 4950 Brambleton Ave. (Rt. 221) with the proceeds of the I.D.A. bonds to be issued on its behalf. The current appraised value of this parcel with improvements is $224,200. Although C.M.R.I. is exempted from local property taxation as an institution of learning not conducted for profit in accordance with Section 6(a)(4) of Article X of the Constitution of Virginia, this Agreement will permit the County to receive some reimbursement from this educational entity for the public safety benefits which it will receive during the 15 year term of the I.D.A. bonds. A ~~ FISCAL IMPACTS' ~-a It is anticipated that the payments to the County by C.M.R.I. will be approximately $515.66 per year. ALTERNATIVES' Accept the agreement as drafted or refuse to enter into any such agreement. STAFF RECOMMENDATION: Staff recommends that the County Administrator be authorized to execute the Menorandum of Agreement with Certified Medical Representatives Institute, Inc. Respectfully submitted, Jo eph ~B. Obenshain S for Assistant County Attorney Action Approved (x) Motion by Harr ~' _ Nl C`~CPnG Eddy Denied ( ) mo ; nn t~ ani rcwP Johnson Received ( ) McGraw Referred Nickens to Robers /jbo cc: File Paul Mahoney, County Attorney Tim Gubala, Director, Economic Development Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget Vote No Yes Abs x x x x x ACTION NO. DENIED A-61191-5 ITEM NUMBER ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Request from Roanoke County Firefighters Association for payroll deduction of dues COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Roanoke County Firefighters Association has officially requested that their dues be deducted through automatic payroll deduction. At their meeting on March 12, 1991, The Board of Supervisors directed this request to the County Administrator as a personnel matter. SUMMARY OF INFORMATION: At the request of Supervisor Johnson, this item is being placed on the agenda for Board consideration. The Roanoke County Firefighters Association has again requested payroll deduction of their dues. The Board in the past has allowed the staff to handle personnel issues such as this request. RECOMMENDATION• Staff recommends denial of this request. O-~' Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Rnh r._ .Johnson No Yes Abs Denied (x) motion to grant Eddy x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers x cc: File Thomas C. Fuqua, Chief, Fire & Rescue D. Keith Cook, Director, Human Resources ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Request for Work Session on June 25, 1991 to discuss location of new water system lines COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests a work session on June 25, 1991 to discuss the proposed location of the main water lines in the new water system. c~~~ - 1 ~' Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers O~ POANp~~ Spring Hollow U1/ater Project a PACT SHEET ,838 June 11, 1991 Why do we need the Spring Hollow Water Project? • The County expects to use 17 million gallons per day within the next 50 years to serve the growing needs. Roanoke City's recent consultant's report stressed the need for a new wafter supply by the year 2010. Roanoke County has tried to supply water with wells over the past 20 years. These efforts have failed to provide the adequate amount and the quality of water needed. In 1980, the County used 90 wells, the County now uses only 69, the difference being lost in contamination and drought. Numerous complaints of inadequate water and poor quality have helped in moving towards a new water supply. Is this project a duplication of Roanoke City's current water project? • The City improvements have always been part of the overall plan for supplying Roanoke Valley with water. The City's project is for upgrading an old system to meet higher demands and treatment needs. Roanoke County will build a new system to supply existing needs and provide for new orderly growth. If the City and the County had consolidated, would we still need the Spring Hollow Project? • Consolidation of the local governments would not have postponed or eliminated the need to upgrade the City's system or build the County's new system, nor would it have cost anyone less money. With consolidation the City and County would have paid separately for the needed improvements in their respective localities. . What effect will this project have on the Roanoke River? • The Spring Hollow Project will play a major roll in improving the quality of the river during the times when it needs additional water to sustain adequate life. Spring Hollow will add water to the river where the endangered Roanoke Logperch is most plentiful and during the low flow periods that threaten its existence. What is the cost of the Project? • The Spring Hollow Water Project i~ ' Spring Hollow RP' Water Tre^' Z Digit' r_ ~~ ~~ . ~a~~~ far ~ 0 ~~oS s~V~)0 oyyoo ayos P ~au~o o~ s~5°~ _Gv~~' TANKS, IS ESTIMATED TO COST MORE THAN $72 MILLION. DEBT SERVICE ON THIS AMOUNT IS PLANNED TO BE PAID BY THE TAXPAYERS AND WATER USERS OF ROANOKE COUNTY ALONE, EXCLUDING VINTON. TODAY, THE BOARD OF SUPERVISORS IS BEING ASKED TO APPROVE A WATER RATE AND FEE STRUCTURE THAT, OVER THE NEXT FEW YEARS, WILL DOUBLE THE RATES AND FEES SET IN 1986. THE INCREASED COST TO THE AVERAGE HOMEOWNER WILL BE OVER $200 PER YEAR, ON TOP OF THE WATER RATES AND FEES SET IN 1986. I HAVE SEVERAL SERIOUS CONCERNS REGARDING THIS PROJECT AND THE ASSOCIATED COSTS: FIRST, THE COUNTY CITIZENS ARE BEING ASKED TO PAY WATER RATES AND FEES THAT ARE DRASTICALLY MORE THAN THOSE EXPECTED WHEN THE PROJECT WAS LAUNCHED IN 1986. SECOND, NO COMPREHENSIVE STUDY HAS BEEN MADE OF POSSIBLE LESS-EXPENSIVE ALTERNATIVE SOURCES OF WATER FOR ROANOKE COUNTY SINCE OUR NEIGHBORING JURISDICTIONS PULLED OUT AND THE COSTS ESCALATED TO SUCH A DRAMATIC LEVEL. CURSORY STUDIES WERE CONDUCTED OF OBTAINING WATER FROM SMITH MOUNTAIN LAKE OR THE JAMES RIVER, BUT THESE SOURCES WERE CONCLUDED TO BE LESS COST-EFFECTIVE. I BELIEVE A NEW, SERIOUS, INDEPENDENT STUDY OF ALTERNATIVES SHOULD BE CONDUCTED BEFORE THE SPRING HOLLOW PROJECT PASSES THE "POINT OF NO RETURN". THIRDLY, THE ORIGINAL PURPOSE OF A NEW WATER SUPPLY WAS TO SERVE THE NEEDS AND TO PROMOTE ECONOMIC DEVELOPMENT IN THE ENTIRE ROANOKE VALLEY. THAT CONCEPT WAS ABANDONED DURING THE ~ -/ FEASIBILITY REPORT UPGRADE AND EXPANSION OF CARVINS COVE FILTER PLANT AND GRAVITY DISTRIBUTION SYSTEM Mattern & Craig CONSULTING ENGINEERS ~ SURVEYORS AL VORD, BU R DIC K & HOW SON However, in providing this increased quantity of water, the system is being pushed beyond its design limits. The chlorine disinfectant facilities need to be updated to maintain safe operating conditions. In addition, the plant, including the raw water supply facilities and the backbone of the distribution system, cannot continue to sustain delivery of water at the current high demand rates and at the same time have capacity for delivering fire flows. Health Department Regulations require "that the rated capacity of the waterworks shall exceed the maximum daily water demand on the system", and further require that when the average water production for ,any consecutive three month period exceeds 80% of the system's rated capacity, that the Owner (City) shall cause plans and specifications to be developed for expansion of the waterworks and to include a schedule for construction. On July 9, 1990, the system provided 23.629 MGD, exceeding the 23.5 MGD rated capacity of the system. .. During 1990, total water production from all of the City's water sources averaged over 80% of the rated capacity of the system r during three three-month periods: April-May-June (83%); May-June- July (88%); and, June-July-August (87%). In fact, total water production averaged 80.8% of the rated capacity for the entire year of 1990 (See Exhibit 3). 3 At this time, the water demand has exceeded the City's capacity to provide drinking water to its customers. Regardless of whether or not the City serves one additional customer, the filtration plant, the raw water supply and portions of the distribution system must be expanded and upgraded to reliably serve the existing customer base and to meet Health Department and Safe Drinking Water Act criteria. The major concern addressed by the current Health Department Waterworks Regulations and by the Safe Drinking Water Act is the protection of the public from water borne disease. Since it is very difficult and expensive to routinely test finished water for disease - causing microorganisms, the new Surface Water Treatment Rule emphasizes treatment as the condition for compliance, rather than establishing maximum contaminant levels in the finished water. The tests for compliance are, in Roanoke's case, filtration and disinfection, which are known for their ability to make water safe. Mattern & Craig and Alvord, Burdick & Howson were retained by the City in August, 1989 to evaluate these conditions of the existing Carvin's Cove system, known and estimated water demands and known and anticipated safe drinking water regulations, and to make program recommendations to the City for upgrading, renovation, and expansion of the Carvin's Cove Treatment Facilities, including the raw water supply system, the finished water transmission system, and the gravity distribution system. (We were not to evaluate the need for additional water sources.) 6 - Provide metering and monitoring of water production facilities in accordance with regulations. - Provide raw water inlet screens at the dam. - Provide additional low lift raw water pumping capacity, including pump house and emergency generator. - Construct an additional 36-inch diameter transmission main from Carvin's Cove Filter Plant to Boxley Hills Pumping Station, and an additional 24-inch diameter main from Boxley Hills Pumping Station to the Delray Pumping Station. - Upgrade Boxley Hills Pumping Station with emergency power. - Make other distribution system and water storage improvements. J These improvements will enable the City to meet the estimated J system water demands for the next 20 years. 3. Timinq - All of the work at the filtration plant needs to be done as soon as plans can be drawn and approvals received from the Health Department. It will take approximately three years to proceed through design, Health Department approvals, bidding and 7 construction. 7 7 10 listed in Phase I better serve the immediate needs of the City. Piping improvements between the plant and the existing finished water reservoir, necessary to relieve flow constrictions, are included in Phase I. RECOMMENDATION It is the recommendation of Mattern & Craig and Alvord, Burdick & Howson that the City proceed immediately with the implementation of the Phase I improvements, and follow with the Phase II improvements, especially the finished Water Reservoir ~. which is critical to the operation of the Treatment Plant. ~~ ~~ 1 ~~ ~~ 1 1 15 ~ ~ 0 t", o ~~ ~` 0 N 1 n D A ~ W } A T ti O ti N O m v'> Oa O IA J Mattern & Craig ALVORD, BURDICK ac HOWSON ENGINEERS 1990 CHICAGO 7 O ~ IA M N N M n Q nW IV\3 .~ MGD. The safe yield of 20 MGD from this source is the yield under extreme drought conditions and it is assumed that the stream flow, when combined with the storage available, will be adequate until additional sources can be obtained. Also, in extreme drought ~ conditions, usage could be reduced closer to the safe yield value. Nevertheless, because the combined safe yield of all sources is 25.0 MGD whereas the estimated total system average demand (including in-plant use) in the year 2010 approaches 25 MGD, it is recommended that the City consider a study to determine the ~ necessary addition(s) of facilities to increase its source of i J supply. Such a study is beyond the scope of this report. While such a study could be done rather expeditiously, the securing of permits, design, construction and placing in operation of any recommended source facilities may be very time consuming. 1 J '~ J 1 J J 7 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: First Reading of Ordinance to Increase Utility Service Tax and to Add Water Service as a Taxable Utility Service. COUNTY ADMINISTRATOR'S COMMENTS: / / BACKGROUND' The Board of Supervisors has determined that in order to provide for the long-term water needs of the County, it is necessary to construct the water reservoir, treatment plant and distribution and storage facilities known as the Spring Hollow Water Project. The cost of this project is estimated to be $72,177,000. In order to fund this construction, the County will issue $15 million general obligation bonds and approximately $eneral~obli at on bonds vwill be funded from the general fundtof g g the County. SUMMARY OF INFORMATION: An increase in the consumer utility service tax will generate sufficient revenue to retire the debt service on the $15 million in general obligation bonds that will be issued for the Spring Hollow water Project. Currently, utility service tax is charged on local exchange telephone service, electric service and gas service. There is a cap for residential service that states this tax does not apply to expenses in excess of $15 per month. The attached ordinance would increase this tax from 6$ to 12~ and include water service as a taxable utility service. There will continue to be a $15 cap as the maximum amount of monthly expense that this tax could be applied against for residential users. The maximum utility consumer tax that is allowable by the State of Virginia is 20~. The increase proposed on the attached ordinance would equalize our utility service tax with that of the City of Roanoke. G-i It will be necessary to have a second reading of this ordinance and a public hearing on June 25, 1991. These rates will then become effective September 1, 1991. All companies required to remit this tax to the County must receive notice by certified mail 60 days prior to the effective date of the tax. FISCAL IMPACT• This ordinance will provide the additional revenues needed to retire the debt service on the proposed $15 million general obligation bonds to be issued for the Spring Hollow Water Project. STAFF RECOMMENDATION: Staff recommends that the Board conduct the first reading of this ordinance and continue with the second reading and public hearing on June 25, 1991. Respectfully submitted, Approved by, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ---------- ------------------------ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Eddy Johnson McGraw Nickens Robers G-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND REENACTING SECTION 21-3, UTILITY SERVICE TAX OF CHAPTER 21, TAXATION BY PROVIDING FOR AN INCREASE IN RATES FOR SUCH SERVICES, FOR AN EXPANSION OF THE SERVICES SUBJECT TO THIS TAX, AND FOR AN EFFECTIVE DATE THEREOF WHEREAS, by Ordinance 85-179 adopted on October 8, 1985, the Board of Supervisors of Roanoke County, Virginia, levied a consumer utility service tax on purchases of certain utility services within the County; and WHEREAS, Article 4 of Chapter 38 of Title 15.1 of the 1950 Code of Virginia, as amended, authorizes the imposition of such a tax; and WHEREAS, Section 2.02 of the Roanoke County Charter authorizes a consumer utility tax on certain public utility services at a rate or rates not exceeding those authorized by general law; and WHEREAS, the first reading of this ordinance was held on June 11, 1991; and the second reading and public hearing for this ordinance was held on June 25, 1991, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-3, Utility service tax of Chapter 21, Taxation of the Roanoke County Code be amended and reenacted as follows: 1 G_i Sec. 21-3. Utility service tax. (a) There is hereby imposed and levied by the county, upon each and every purchaser of a utility service f-e ''''^ '^~ a tax in the amount of ei_=~ twelve (12~ percent of the charge made by the seller against the purchaser with respect to each utility service; which tax, in every case, shall be collected by the seller from the purchaser and shall be paid by the purchaser to the seller for the use of the county at the time that the purchase price or such charge shall become due and payable under the agreement between the purchaser and the seller; provided, however, that the tax hereinabove imposed shall not be imposed at a rate in excess of twenty (20) percent of the monthly amount charged to consumers of the utility service and shall not be deemed to apply to that part of the charge in excess of fifteen (15) dollars per month made by any seller of any utility service to any purchaser thereof who uses such utility service in private homes or residential units; provided, further, that any commercial or industrial user shall pay the hereinabove set out si-~ f~ twelve (12~, percent on the first five thousand (5,000) ~ ~--6z~--~irc ti` a,..,.a dollars of utility service. ~i-t~i (g) The state retail sales and use tax being imposed at the rate of four percent on purchasers of bottled gas, the tax imposed in subsection (a) of this section is hereby imposed and levied and shall apply to the purchase of bottled gas to be used within the 2 G-- county for cooking, heating, gas refrigeration, and lighting, but at the rate of ~=c~;~t twelve (12) percent of the charge made by the seller against the purchaser with respect to such commodity. ~ * * ~ (j ) The following words and phrases when used in this section shall, for the purposes of this section, have the following respective meanings, except where the context clearly indicates a different meaning. (iv) Utility service. The phrase "utility service" shall include local exchange telephone service of corporations falling within the provisions of Article 4, Chapter 38, Title 58.1 of the 1950 Code of Virginia, as amended, water service and electricity service and gas service of corporations falling within the provisions of Article 4, Chapter 38, Title 38.1 of the aforesaid Code of Virginia, furnished in the county. 2. This ordinance shall be in full force and effect from and after September 1, 1991. 3 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: First Reading of Ordinance to Increase Water Rates and Water Connection Fees for a Five-Year Period beginning with Fiscal Year 1991-92 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In 1983, the Roanoke Valley local governments selecie foprthe Hollow as the best and most economical new water supp y Valley. Spring Hollow, along with improvements to Roanoke City's water system and treatment plant and the construction of new water facilities and plants in Roanoke County, would provide water to the region for the next 50 years. Roanoke County proceeded with all design and permitting requirements. Roanoke City and Salem have since decided their future water demands will not exceed their existing capacities and, therefore, will not assist in constructing a new water supply. However, each will continue with planned improvements to their existing systems. The City of Roanoke's plan to upgrade its existing system does not duplicate the County's efforts. The City improvements will extend the City's capability to serve water through the year 2010. Roanoke City's consultant has informed them that an additional water supply will be needed by the year 2010. SL,TNIlKARY OF INFORMATION Roanoke County and the Valley needs an additional water supply to continue planned orderly growth. Spring Hollow is the best, most economical solution to the problem. Delays in construction will result in continued poor quality and undependable sources of water along with increasing costs far beyond the current estimates. The cost of this project is estimated to be $72,177,000. In order to fund this construction, the County will issue $15,000,000 General Obligation Bonds and approximately $57,177,000 in Water ~~ Revenue Bonds. The debt service on the water revenue bonds and the increased operating expenses incurred by this system will need to be funded from a combination of increases in water rates and increases in water connection fees. The firm of Burns and McDonnell and Wheat, First Securities, Inc. have worked with the County staff to determine the most acceptable method of financing these bonds as well as the breakdown between water rate increases and connection fee increases. In order to make these bonds more attractive to bond insurers and bond buyers, the County should commit to a five year program of scheduled water rate and connection fee increases. These increases will assure the bond buyers and bond insurers that the revenue source will be sufficient to retire this new debt. This five year commitment is necessary to meet the bond coverage ratios that are needed to obtain a good bond rating. These new rates and fees are outlined in the attached ordinance. It will be necessary to have a second reading of this ordinance and a public hearing on June 25, 1991. These rates will then become effective July 1, 1991. FISCAL IMPACT' This ordinance will provide the additional water revenues needed to retire debt service on the proposed water revenue bonds, as well as provide sufficient revenues to cover the increased operating expenses as a result of the new water system. STAFF RECOMMENDATION: Staff recommends that the Board conduct the first reading of this ordinance, and continue with a second reading and public hearing on June 25, 1991. Respectfully submitted, Approved by, Diane D. Hya t Elmer C. Hodge Director of Finance County Administrator ---------- ------------------------ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Eddy Johnson McGraw Nickens Robers G-~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND REENACTING SECTION 22-82, RATES AND FEES OF CHAPTER 22, WATER BY PROVIDING FOR CERTAIN PROCEDURES, FOR AN INCREASE IN WATER SERVICE RATES, FOR AN INCREASE IN CONNECTION FEES, AND FOR CERTAIN EFFECTIVE DATES WHEREAS, by Ordinance 62486-147 the Board of Supervisors of Roanoke County, Virginia, adopted and established water user rates for Roanoke County utility customers; and WHEREAS, Sections 15.1-292.2 and 15.1-875 of the 1950 Code of Virginia, as amended, authorizes the establishment of rates and charges for water service; and WHEREAS, the first reading for this ordinance was held on June 11, 1991; and the second reading and public hearing for this ordinance was held on June 25, 1991, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 22-82, Rates and fees of Chapter 22, Water of the Roanoke County Code is hereby amended as follows: Sec. 22-82 Rates and fees. (a) Water service rates. The following rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: The volume charge per 1000 gallons will be based on water used 1 -~ The volume charge is added to the base charge to determine the total water a '^ bill. Base Charge WATER RATES - Effective Dates 1000 gallon per month 7/1/91 7/1/92 71/93 7/1/94 7/1/95 0 - 10 $ 9.46 $ 10.41 $ 11.45 $ 12.60 $ 13.86 11 - 14 14.20 15.62 17.18 18.90 20.79 15 - 17 23.67 26.04 28.64 31.50 34.65 lg _ 28 39.27 43.20 47.52 52.27 57.50 29 - 39 54.89 60.38 66.42 73.06 80.37 40 - 54 75.71 83.28 91.61 100.77 110.85 55 - 69 97.47 107.22 117.94 129.73 142.70 78 - 111 157.57 173.33 190.66 209.73 230.70 112 - 153 217.66 239.43 263.37 289.71 318.68 154 - 210 298.58 328.44 361.28 397.41 437.15 211 - 267 379.49 417.44 459.18 505.10 555.61 268 - 440 625.06 687.57 756.33 831.96 915.16 441 - 613 870.64 957.70 1,053.47 1,158.82 1,274.70 614 - 853 1,211.33 1,332.46 1,465.71 1,612.28 1,773.51 854 -1093 1,552.01 1,707.21 1,877.93 2,065.72 2,272.29 1094 -1400 1,987.34 2,186.07 2,404.68 2,645.15 2,909.67 1401 -1707 2,422.66 2,664.93 2,931.42 3,224.56 3,547.02 1708 -2087 2,962.08 3,258.29 3,584.12 3,942.53 4,336.78 2088 -2467 3,501.50 3,851.65 4,236.82 4,660.50 5,126.55 Volume charge $1.40 $1.54 $1.69 $1.86 $2.05 (b) Connection fees. (1) Generally. The total water connection fee shall consist of costs and considerations associated with (a) a basic connection fee; (b) off-site facilities fee; (c) off-site and oversized main credit policy. c. Off-site and oversized main credit policy. Credits will be allowed against the off-site facilities fee for off-site extension in excess of three hundred (300) feet and/or line size in excess of minimum size required by the county. For any off-site extensions, on a public right-of-way or easement adjacent to owners' (applicant) property, credit will be allowed against the off-site facilities fee only for line size in excess of the minimum 2 G-ate diameter required by the county. No credit will be allowed where a main size greater than minimum size in diameter is required to adequately serve the owner (applicant). Credits will be limited to a maximum of ~~ one-fourth the amount assessed for the off-site facilities fee and are subject to funds bein available for crdits within the water off-site facilities fees fund. Credits will be computed based on recent bids taken for construction of similar water facilities. Installation of a well and/or storage facilities in excess of sixty thousand (60,000) gallons to provide a water source, and pumpage required to supply the storage facility where County facilities are not available, are considered off-site facilities for purposes of this paragraph. e. The total connection fee shall be paid as follows: Twenty-five (25%) percent at time of plan approval, seventy-five (75%) percent ~~~e--ez ~e~i~ Sbalance) prior to occupancy or water use by the facility. When the off-site facilities fee is increased the applicant may pay the remaining seventy five (75%) percent of the prior fee within one (1) year after the effective date of the new fee Thereafter, the remaining seventy-five (75$) ercent shall be calculated on the fee that exists at the time the balance is paid. ( 5 ) Fire Service. All separate f ire services shall be properly metered and protected against backflow with a check valve. The meter vault, meter and backflow device shall be furnished and installed by the county. The total connection fee for separate fire service connections will be equal to the basic connection portion of the connection fee plus the off-site facilities fee as established for the size fire service requested. The separate fire service fee is as follows: SEPARATE FIRE SERVICE FEE Fire Service Line Basic Off-Site Size (Inches) Connection Facilities Total 2 $ 2,600 $ 2,122 $ 4,722 3 3,800 4,774 8,574 4 4,500 8,487 12,987 3 G-a 6 7,600 19,096 26,696 g 10,500 33,948 44,448 10 12,500 53,043 65,543 12 15,000 76,382 91,382 The Utilit Director ma reduce the cost of the basic connection for fire service when the fire service meter is placed in the same vault as the domestic service. (6) Schedule of Connection fees. The Total Connection Fee is the sum of the Basic Connection Fee (which is determined by meter size) plus the Off-Site Facilities Fee (which is determined by meter size, type of service, and effective date). As indicated in Table I, II, & III. TABLE I BASIC CONNECTION FEE Meter Size Basic Inches ERC Connection 5/8 in. $ 1.00 $ 500 3/4 in. 1.44 525 1 in. 2.56 700 1 1/2 in. 5.76 1,800 2 in. 10.24 2,600 3 in. 23.04 3,800 4 in. 40.96 4,500 6 in. 92.16 7,600 8 in. 163.84 10,500 10 in. 256.00 12,500 12 in. 368.64 15,000 The 5/8 inch meter is equal to service to one equivalent residential connection or "ERC". Service and meters larger than 5/8 inch are sized as their volume ratio to the 5/8 inch meter or ERC. TABLE II OFF-SITE FACILITIES FEE Effective Dates TvUes of Service 7 1 91 7 1 92 7 1 93 7 1 94 7 1 95 Single-family (per dwelling unit) $2,210 $2,320 $2,440 $2,560 $2,690 Multi-family (per dwelling unit) 2,210 2,320 2,440 2,560 2,690 4 Ga Motel and Hotel (per bed) 1,105 1,160 1,220 1,280 1,345 Hospital (per bed) 2,210 2,320 2,440 2,560 2,690 Other residential institutions (including nursing homes) (per bed) 1,325 1,390 1,465 1,535 1,615 All other businesses, industrial and public buildings will be based on meter size as follows. TABLE III Meter Size Inches 7 1 91 Effective Dates 7 1 92 7 1 93 7 1 94 7 1 95 5/8 in. $ 2,210 $ 2,320 $ 2,440 514 $ 2,560 $ 686 3 2,690 874 3 3/4 in. i 3,182 658 5 3,341 3, 5,939 6,246 , 6,554 , 6,886 n. 1 1 1/2 in. , 12,730 13,363 14,054 17,746 15,494 2 in 22,630 23,757 24,986 26,214 27,546 . 3 in 50,918 53,453 56,218 58,982 61,978 . 4 in 90,522 95,027 99,942 104,858 110,186 . 6 in 203,674 213,811 224,870 235,930 247,910 . 8 in 362,086 380,109 399,770 419,430 440,730 . 10 in. 565,760 593,920 624,640 655,360 688,640 12 in. 814,694 855,245 899,482 943,718 991,642 h following Th -~ charges for service to arges. (7) Miscellaneous C e customers, other than sale of water, shall be e ~gee~--ag as follows• a Re-check reading of meter $10 . (No charge if original reading was in error) b. Invest igation/verification of leakage in $20 custom er's line c. Meter (No ch accuracy test arge if meter fails accuracy test) $25 d. Round trip for meter turn- off, turn-on for $25 non-payment e. Reset meter if pulled due to non-paym ent $25 5 G-~ f. Special request to discontine or turn-on $10 service for other than non-payment g. Temporary construction meter $100 ($50 charge plus $50 deposit) 2. That the sections, paragraphs, sentences, clauses, and phrases of this Article are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance shall remain valid. 3. That the provisions of this ordinance and the rates established hereby shall be effective from and after July 1, 1991. 6 C~~s-~1 AT A REGIILAR MEETING OF T8E BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JUNE 25, 1991 ORDINANCE 62591-7 AMENDING THE ROANORE COIINTY CODE BY AMENDING AND REENACTING SECTION 22-82, RATES AND FEES OF CHAPTER 22, WATER BY PROVIDING FOR CERTAIN PROCEDIIREB, FOR AN INCREA88 IN WATER SERVICE RATEB, FOR AN INCREASE IN CONNECTION FEEB, AND FOR CERTAIN EFFECTIVE DATES WHEREAS, by Ordinance 62486-147 the Board of Supervisors of Roanoke County, Virginia, adopted and established water user rates for Roanoke County utility customers; and WHEREAS, Sections 15.1-292.2 and 15.1-875 of the 1950 Code of Virginia, as amended, authorizes the establishment of rates and charges for water service; and WHEREAS , the first reading for this ordinance was held on June 11, 1991; and the second reading and public hearing for this ordinance was~held on June 25, 1991, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 22-82, Rates and fees of Chapter 22, Water of the Roanoke County Code is hereby amended as follows: Sec. 22-82 Rates and fees. (a) Water service rates. The followinct rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: The volume charge per 1000 gallons will be based on water used The volume charge is added to the base charge 1 F* ~. to determine the total water ~-a ~ M bill. 3ase Charge WATER RATES - Effective Dates L000 gallon per month 7/191 7f1,~92 7/1/93 7/1/94 7/1/95 0 - 10 $ 9.46 $ 10.41 $ 11.45 $ 12.60 $ 13.86 11 - 14 14.20 15.62 17.18 18.90 20.79 15 - 17 23.67 26.04 28.64 31.50 34.65 18 - 28 39.27 43.20 47.52 52.27 57.50 29 - 39 54.89 60.38 66.42 73.06 80.37 40 - 54 75.71 83.28 91.61 100.77 110.85 55 - 69 97.47 107.22 117.94 129.73 142.70 70 - 111 157.57 173.33 190.66 209.73 230.70 112 - 153 217.66 239.43 263.37 289.71 318.68 154 - 210 298.58 328.44 361.28 397.41 437.15 211 - 267 379.49 417.44 459.18 505.10 555.61 268 - 440 625.06 687.57 756.33 831.96 915.16 441 - 613 870.64 957.70 1,053.47 1,158.82 1,274.70 614 - 853 1,211.33 1,332.46 1,465.71 1,612.28 1,773.51 854 - 1093 1,552.01 1,707.21 1,877.93 2,065.72 2,272.29 1094 - 1400 1,987.34 2,186.07 2,404.68 2,645.15 2,909.67 1401 - 1707 2,422.66 2,664.93 2,931.42 3,224.56 3,547.02 1708 - 2087 2,962.08 3,258.29 3,584.12 3,942.53 4,336.78 2088 - 2467 3,501.50 3,851.65 4,236.82 4,660.50 5,126.55 Volume charge $1.40 $1.54 $1.69 $1.86 $2.05 (b ) Connection fees. (1) Generally. The total water connection fee shall consist of costs and considerations associated with (a) a basic connection fee; (b) off-site facilities fee; (c) off-site and oversized main credit policy. c. 0,,~=site and oversized main credit policy. Credits will be allowed against the off-site facilities fee for off-site extension in excess of three hundred (300) feet and/or line size in excess of minimum size required by the county. For any off-site extensions, on a public right-of-way or easement adjacent to owners' (applicant) property, credit will be allowed against the off-site facilities fee only for line size in excess of the minimum diameter required by the county. No credit will be allowed where a main size greater than minimum size in diameter is required to adequately 2 *,, serve the owner (applicant). Credits will be limited to a maximum of ~= one-fourth the amount assessed for the off-site facilities fee and are subiect to funds being available for credits within the water off-site facilities fees fund. Credits will be computed based on recent bids taken for construction of similar water facilities. Installation of a well and/or storage facilities in excess of sixty thousand (60, 000) gallons to provide a water source, and pumpage required to supply the storage facility where County facilities are not available, are considered off-site facilities for purposes of this paragraph. e. The total connection fee shall be paid as follows: Twenty-five (25~) percent at time of plan approval, seventy-five (75~) percent a-t-~-i-~te =` '~___~--- --__-`_ -~ ~ -` (balance) prior to occupancy or water use by the facility. When the off-site facilities fee is increased, the applicant may pay the remaining seventy- five (75$) percent of the prior fee within one (1) year after the effective date of the new fee. Thereafter, the remaining seventy-five (75$1 percent shall be calculated on the fee that exists at the time the balance is paid. (5) Fire Service. All separate fire services shall be properly metered and protected against backflow with a check valve. The meter vault, meter and backflow device shall be furnished and installed by the county. The total connection fee for separate fire service connections will be equal to the basic connection portion of the connection fee plus t~ex!ty (?9-°; Ycrcc:a the off-site facilities fee as established for the size fire service requested. separate fire service fee is as follows: SEPARATE FIRE SERVICE FEE Fire Service Line Basic Off-Site Size (Inched Connection Facilities Total 2 $ 2,600 $ 2,122 $ 4,722 3 3,800 4,774 8,574 4 4,500 8,487 12,987 6 7,600 19,096 26,696 8 10,500 33,948 44,448 10 12,500 53,043 65,543 12 15,000 76,382 91,382 3 eF The Utility Director may reduce the cost of the basic connection for fire service when the fire service meter is placed in the same vault as the domestic service. (6) Schedule of Connection fees. The Total Connection Fee is the sum of the Basic Connection Fee (which is determined by meter size) plus the Off-Site Facilities Fee (which is determined by meter size type of service and effective date), as indicated in Tables I, II, & III._ TABLE I BASIC CONNECTION FEE Meter Size Basic Inches ERC Connection 5/8 in. i $ 1.00 4 4 1 $ 500 r'~52 5 ~ ,~.-= ~~~ ~'~_,~ n . 3 / 4 . 1 in. 2.56 700 1 1/2 in. 5.76 1,800 2 in. 10.24 2,600 3 in. 23.04 3,800 4 in. 40.96 4,500 6 in. 92.16 7,600 8 in. 163.84 10,500 10 in. 256.00 12,500 12 in. 368.64 15,000 The 5/8 inch meter is equal to service to one equivalent residential connection or "ERC". Service and meters larger than 5/8 inch are sized as their volume ratio to the 5/8 inch meter or ERC. TABLE II OFF-SITE FACILITIES FEE Effective Dates Tyi~es of Service 7 1 91 7 1 92 7 1 93 7 1 94 7 95 Single-family (per dwelling unit) $2,210 $2,320 $2,440 $2,560 $2,690 Multi-family ._.____.__. _ (per dwelling unit) 2,210 2,320 2,440 2,560 ~` 2,690 Motel and Hotel (per bed) 1,105 1,160 1,220 1,280 1,345 4 *F Hospital (per bed) 2,210 2,320 2,440 2,560 2,690 Other residential institutions (including nursing homes) (per bed) 1,325 1,390 1,465 1,535 1,615 All other businesses, industrial and public buildings will be based on meter size as follows: TABLE III Meter Size Effective Dates Inches 7 1 91 7 1 92 7 1 93 7 1 94 7 1 95 5/8 in. $ 2,210 $ 2,320 $ 2,440 $ 2,560 $ 2,690 3/4 in. 3,182 3,341 3,514 3,686 3,874 1 in. 5,658 5,939 6,246 6,554 6,886 1 1/2 in. 12,730 13,363 14,054 17,746 15,494 2 in. 22,630 23,757 24,986 26,214 27,546 3 in. 50,918 53,453 56,218 58,982 61,978 4 in. 90,522 95,027 99,942 104,858 110,186 6 in. 203,674 213,811 224,870 235,930 247,910 8 in. 362,086 380,109 399,770 419,430 440,730 10 in. 565,760 593,920 624,640 655,360 688,640 12 in. 814,694 855,245 899,482 943,718 991,642 (7) Miscellaneous Charges. The following ~ charges for service to customers, other than sale of water, shall be ehe-~gc-~--~ as follows• a. Re-check reading of meter $10 (No charge if original reading was in error) b. Investigation/verification of leakage in $20 customer's line c. Meter accuracy test $25 (No charge if meter fails accuracy test) d. Round trip for meter turn-off, turn-on for $25 non-payment e. Reset meter if pulled due to non-payment $25 f. Special request to discontine or turn-on $10 service for other than non-payment ** g. Temporary construction meter $100 ($50 charge plus $50 deposit) 2. That the sections, paragraphs, sentences, clauses, and phrases of this Article are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance shall remain valid. 3. That the provisions of this ordinance and the rates established hereby shall be effective from and after July 1, 1991. TRANSITION PROVISIONS If a concept plan or site plan is submitted to and accepted by the County on or before 3:00 p.m., July 1, 1991, and final plan approval occurs on or before June 30, 1992, then the person submitting this plan shall pay at the time of issuance of building permit or recordation of plat twenty-five (25~) percent of the connection fee in effect on June 30, 1991. Seventy-five (75~) percent (balance) of this connection fee may be paid on or before June 30, 1992; after June 30, 1992, seventy- five (75~) percent of the connection fee in effect at that time must be paid. On motion of Supervisor McGraw to adopt ordinance with transition provision included in ordinance, and carried by the following recorded vote: AYES: Supervisors Robers, Johnson, McGraw NAYS: Supervisor Eddy ABSENT: Supervisor Nickens 6 ** A COPY TESTE: cc: Mary H. len, Clerk Roanoke County Board of Supervisors File John Hubbard, Assistant County Administrator Diane Hyatt, Director, Finance Clifford Craig, Director, Utility R. Wayne Compton, Commissioner of Revenue Alfred C. Anderson, Treasurer Circuit Court G. 0. Clemens, Judge Kenneth E. Trabue, Judge Elizabeth W. Stokes, Clerk Family Court Services Joseph M. Clark, II, Judge Fred L. Hoback, Jr., Judge Philip Trompeter, Judge Peggy H. Gray, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Jr., Judge Theresa A. Childress, Clerk Commonwealth Attorney Skip Burkart County Attorney Paul Mahoney Magistrate Main Library Police Department Roanoke Law Library, Roanoke County Code Sheriff's Office 315 Church Avenue, S.W., Rke 24016 Book 7 r* ACTION # ITEM NUMBER ~ '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June li, i99i AGENDA ITEM: To vacate a 12' Public Utility and Drainage Easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision, Recorded in Piat Book 3, Page 305, situated in the Windsor Hill Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: ,~...a.~--~' EXECUTIVE SUMMARY_:_ The petitioner, Ronald B. Smith, is requesting the Board of Supervisors to vacate a 12' public utility and drainage easement which runs the entire width of his property, by ordinance, in order to remove the encumbrance on his lot. BACKGROUND• Mr. Ronald Smith's request involves vacating a 12' wide public utility and drainage easement which parallels his rear property line (refer to the attached map). The reason for vacating the easement is because the rear southeast corner of the lot is the only area suitable in which to construct a garage. SUMMARY OF INFORMATION: Roanoke County Staff is requesting that the described public utility and drainage easement be vacated in accordance with Chapter 11, Title 15.1-482 (b), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The County Staff and Public Utility Companies have no objections. The first reading of the proposed ordinance is scheduled for June 11, 1991; public hearing and second reading is scheduled for June 25, 1991. G-3 FISCAL IMPACT- None. STAFF RECOMMENDATION: County Staff recommends that the Board of Supervisors adopt the attached ordinance. MITTED BY: APPROVED BY: t (~ ~~ /~ Arnold Covey, Dire or Elmer C. Hodge of Engineering & in pections County Administrator ------------ --------------------- - ACTION VOTE Approved ( } Motion by: No Yes Abs Denied ( ) Received { ) Referred To Eddy Johnson McGraw Nickens Robers 2 Sa ~ 6)~j`7~ Qw'~'_ HiCxG~' .po T.,i.~~ENC~[~o ~ t~ES~E~ 5~ O{f ~ Jll MILL N ~ EF n ~ ~ URWOQ ~ ¢ CLN0.^~Ovi . . k4~~~ O~[ix J s A+ ,hST', ,~{~iEKcfCT. o. ~y hF 4t ~u ti Na t st a PS Y `1'~~ HID VAS ~V`. l'~' t2 < ~ ~ pgOFjgs~Yl ylAF 00 ~ $ OIK r~ ~t \ ., WYNME~ y4 it t rf 'S r ~ 3GRaup~N < aD EX v 3 '~ ~~~ ~ vN~GL~`: Bucc r`c+ Y O L.~UN~t ~o~c ~a ~=BRiDtE r t4 ~O ° ~ ~'~~~~~~~w~~G o`. r`~4 686 HILL o H~~rti ~e~( ~~ r~gy~ r 8 ~~~r.~Ewoux e`n~~c P rv,~~ `* H RNA ~~`i. ~~... a+ y~,,1 HIDDEN ~ ~ 'OVgt: ~' oQ' CI ~v~T~.o'=.`~II~, . ,A" G-3 4 NORTB Z ~~ i -~~ O ~ ~O• ~ `~~• ti~ h e J'(/ , ~` ~ so°~~ ~~ ,~0~ J ~ ~~ ~,~ moo. ~• ~ ti . ~,~~~ •1 0 1%~,` ~\ D U J~ ~, h ~ -"° ,~ ~~ ~° ti° : ~ ~; ~ o ~ P ~~ o~ ~~oti ~~, ~~ ~ ~~ ~~ t ~n~ ~~ v ~(~ 1 C~ v ~ ~ ~ i ,~Q' f !~ ,, ,ti w w~ ~ ~y ~w ~~ ~ ~. ~ ~ ~ ~~a ~,P ~~~ _ e° ti ~~~ ~' nP~ Qog / , h~ ~P ~a ~ n~ ~ ~ Q `, -y ~ / ~, ~' vo. c VACATION OF A 12' PUBLIC UTILITY & DRAINAGE EASEMENT ON LOT 4, BNGINB1sRING BLOCK 5, SECTION 1, HIDDEN VALLEY HOMES SUBDIVISION 3 _ _ _ ,~ ~:/ s ~~'`~- _ - - - ov/3L ~~ Uf/L /TY EASE .: E~~ 4A~ `~ s. ~ - sso. p%~. _ _ __ -~--- 15 .~0 `~OTa o ~ ~p;rS I ~ ~ A ?/ °p'E-- Jif ~,~ To N`^'Y sM~ "~ ~~ i ~ ~/ ~_ ;' /, h~~~ thot th Sa~v~y / G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE VACATING A TWELVE (12) FOOT PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED ON LOT 4, BLOCK 5, SECTION 1, HIDDEN VALLEY HOMES SUBDIVISION (PB 3, PAGE 305), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Ronald B. Smith has requested the Board of Superv- isors of Roanoke County, Virginia to vacate a 12-foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 3, at page 305 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on June 11, 1991; and the second reading of this ordinance was held on June 25, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 12-foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivi- sion in the Windsor Hills Magisterial District of record in Plat Book 3, at page 305, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect G-3 thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Ronald B. Smith shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by Ronald B. Smith, his heirs, successors, or assigns. ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: First Reading of Ordinances amending the Roanoke County Code regarding Recycling and the Purchase of Recycled Paper. COUNTY ADMINISTRATOR'S COMMENTS: This project is an excellent candidate for privatization, especially the recycling portion. Approval of the plan and ordinances does not commit future County funds for the project. I recommend that a work session be scheduled on June 25, 1991 prior to the public hearing and second reading. At that time, the plan can be reviewed and privatization ofi the project can ue discussed. The staff should be commended for their effort and this is an excellent planning document. Minor corrections to plan will be corrected by the June 25th meeting. I am concerned about the costs of this program and our inability to recover the costs through sale of recycled material. BACRGROUND: The Virginia Commonwealth laws require every municipality in the Commonwealth to develop a Comprehensive Solid Waste Management Plan. The County staff has been working with the State Department of Waste Management, the Clean Valley Council, and the participants in the Regional Landfill to develop a County Plan which will have regional application. SUMMARY OF INFORMATION: The County has developed the attached draft plan which is designed to attain the mandated long and short range diversion objectives by using the following approach: • Establish an efficient residential collection program G-`I through the maximum use of automated (one-armed side loader) collection vehicles for regular trash. • Gain general population participation in recycling through education, the use of curbside pick up, area drop-off centers, and school and community collection programs. • Attain maximum recycle participation by the businesses and private haulers by managing an aggressive reporting system. • Provide a yard waste program to insure maximum diversion of materials. • Develop an active white goods recovery program to insure maximum diversion from the landfill. • Conduct landfill operations on a regional basis. Trash will be delivered to a centrally located transfer station, loaded, and transported daily to the landfill. This plan, with minor changes, will be presented to the Board of Supervisors for approval at the June 25, 1991 meeting and is attached for your review in adopting the attached ordinances. The attached ordinances are designed to support the plan outlined above and are written within the guidelines of the enabling legislation. FISCAL IMPACT SOLID WASTE PLAN COLLECTION COSTS Thousands of dollars FY 93 FY 94 FY 95 FY 96 FY 97 SOLID WASTE Capita l $335 $285 $335 $120 $120 Operating 240 288 336 336 336 Solid Waste Total $575 $573 $671 $456 $456 RECYCLE Capital $114 $172 $126 $298 $248 Operating 85 150 215 280 345 2 ~-~ Recycle Costs $199 $322 $341 $578 $593 TOTAL COST $774 $895 $1012 $1034 $1049 per year The above figures cover "collection costs" but do not include tipping fees and administrative and personnel costs. These figures are derived from Source Separation costs which are the most expensive option. Since both Source Separation and Commingled Collection are being tested, it was best to present the estimated "worst case". After test results are completed, staff will recommend the most economic and efficient option. STAFF RECOMMENDATION: Staff recommends adoption second reading and public Waste Plan with corrections approval following the work Respectfully submitted, of the attached ordinances following hearing on June 25, 1991. The Solid will also be presented on that date for session. Approved by, Gardner W. Smith, Director Elmer C. Hodqe Department of General Services County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers 3 ~~~~~ ~®r Discussion On! ~ "~ ~. EXECUTIVE SUMMARY The Virginia Commonwealth laws require every municipality in the Commonwealth to develop a comprehensive solid waste management plan. The Plan must be submitted to the Department of Waste Management by July 1, 1991. The plan will include an integrated waste management strategy illustrating the hierarchy of source reduction, reuse, recycling, resource recovery, incineration, and landfilling. The County is committed to reaching the mandate. The County plans to attain its long and short range diversion objectives by using the following approach: • Establish an efficient residential collection program through the maximum use of automated (one-armed side loader) collection vehicles for regular trash. • Gain general population participation in recycling through education, the use of curbside pick up, area drop-off centers, and school and community collection programs. • Attain maximum recycle participation by the businesses and private haulers by managing an aggressive reporting system. • Provide a yard waste program to insure maximum diversion of materials. • Develop an active white goods recovery program to insure maximum diversion from the landfill. • Conduct landfill operations on a regional basis. Trash will be delivered to a centrally located transfer station, loaded, and transported daily to the landfill. • Utilize education community involvement to keep the total solid waste program at the forefront. LecLislation The Virginia State General Assembly has passed legislation to establish the parameters to plan and implement the solid waste management programs. House Bill 1743 allows the Department of Waste Management to specify requirements for local comprehensive solid waste management plans. By July 1, 1992, all localities must have an approved comprehensive solid waste plan. All plans must identify how minimum recycling goals of 10% by 1991, 15% by 1993 1 G-~+ and 25°s by 1995 will be reached. The localities have been empowered to enact ordinances to achieve the goals set forth in the regulations. Substantial involvement by the commercial sector is necessary in order for localities to meet the mandated rates of diversion. Senate Bill 136 gives the County the authority to require businesses operated for profit to recycle specified materials based on the main recyclable component of their individual waste streams. The County is responsible for residential waste collection, which constitutes 39~ of the waste stream. House Bill 543 and Senate Bill 447 enable the Board of Supervisors to adopt ordinances requiring solid waste generators to annually report information necessary for the locality to comply with the Commonwealth mandates. The same report requirement can be placed on these companies who manage solid waste (private sector collectors) or recycle material. These reports will provide the local government with information on the total volume of waste collected by the private dumpster services and/or the amounts of commercial recycling. The County may be the sole operator of a landfill or part of a regional authority. The Commonwealth gave the County the authority to enact ordinances allowing for the inspection of trucks arriving at a landfill to insure that loads have been recycled in accordance with Commonwealth laws and regulations. In other legislation regarding landfill operation, effective January 1, 1995, landfill operators may prohibit the disposal of grass clippings or leaves in the landfill if other alternatives for disposal are provided. These enabling bills become very important in areas with a landfill serving the entire region, but owned by a single governmental entity. Regulations The Virginia Waste Management Board established the first waste management mission statement, goals, policies, and strategies for the Commonwealth of Virginia. The policy statements are below: • Promote development of integrated solid waste management strategy to plan source reduction, reuse, recycling, resource recovery (waste to energy), incineration (volume reduction), and landfilling. • Plan and implement strategies to reduce the overall volume and toxicity of hazardous waste. • Continue to conduct strategic planning. • Maintain the highest quality leadership. • Find innovative methods to resolve waste management 2 ~-~ problems. The Virginia Waste Management Board will provide staff assistance to local governments, encourage source reduction, and assist in education programs on solid waste issues. Performance Requirements and Objectives Performance Requirements: • Plan completed and submitted to the Department of Waste Management no later than July 1, 1991. • Report to update Plan must then be submitted by July 1, 1996 and each 5-year period thereafter. Plan Parameters and Objectives: • A comprehensive waste management strategy. • Incremental stages and schedule. • Description of the funding resource requirements. • Strategy for provision of funding. • Public education and information programs on recycling. • Consideration of private/public partnerships. • Methodology to achieve recycling goals of 25% by 1995. • Progress report submitted within 120 days of the prescribed time. • A procedure to monitor the total solid waste stream in place by July 1, 1991. General Description A Solid Waste Management Plan that correctly reflects the impact of solid waste disposal must give consideration to the environmental characteristics and land use within the region. Roanoke County is located in the Fifth Planning District and is situated on the eastern border of the Appalachian Plateau. It is approximately 251 square miles with a population of approximately 71,667 (1990 census, excludes Town of Vinton). Interstate 81 and U. S. Route 220 are the major thoroughfares that serve Roanoke County, but there are several other major 3 G-~ arteries. Route 419 serves as a major transportation link as it runs through the most densely populated area of the County, both residentially and commercially. Route 117, Peters Creek Road, has continued to grown in importance as it has become more commercially developed. Norfolk Southern has rail service to the area providing vital transportation of goods and services to the Valley. The climate of the Roanoke Valley is relatively moderate due to the surrounding mountains. The winters are relatively mild and the summers cool. Temperatures remain relatively mild all year with the average high temperature ranging in the 60's and the average low temperature ranging in the 40's. Winds generally blow through the region at 8-10 miles per hour. The average rainfall is 40-45 inches with the drier months being in the winter. There have been instances of flooding in low-lying areas with poor soil permeability. The November flood of 1985 produced 100 year flood levels throughout the Valley. Geology of an area comes into play most often when attempting to site waste disposal facilities. Two major types of provinces. are found in the area. They are the Valley and Ridge and the Blue Ridge. Valley and Ridge province consists mostly of shale, limestone, dolomite, sandstone and some conglomerate. All of the rocks listed have relatively high permeability, except for the conglomerate. The Blue Ridge province consists mainly of rocks like granite, gneiss and lava. These rocks may be more suitable for solid waste disposal because of good permeability. Soils react differently to the intrusion of solid waste. They are easily changed by climate and vegetation. Some soils are drier, which can cause erosion problems, particularly if the soil is contaminated from solid waste disposal. There are five major soil types located in the area. In the Blue Ridge Mountain area, there are soils with loamy surface and clay loam. Such soils generally have good drainage, high fertility, high bearing strength and good water supply. Lime influenced soils with clay or loamy subsoils are widespread throughout the region. This soil has high bearing strength making it suitable for urban uses. Deep well drained soils, alluvial sediments, and arid soils are also found in this area. The best soils for disposal of solid waste are those with poor drainage characteristics. Poor drainage prevents leachates from getting into groundwater. In Roanoke County, 74% of the land is vacant. Some 41% of the committed or developed land is within the Havens State Game Refuge or the Roanoke City Water Supply reservation. More than 23% of committed land is agricultural, while 17% is single-family residential. Population Density 4 G-y According to the Virginia Employment Commission, population growth in the entire Fifth Planning District will grow .4~ annually between 1990 and 2010. Population density will be an important factor in considering the feasibilities of various solid waste management strategies. For example, curbside collection works more efficiently in the more urban areas, whereas drop-off centers work more efficiently in the rural areas. In terms of actual household information, the number of persons per house decreased from 1970 to 1980, but remained fairly stable from 1980 to 1987, while the actual number of households increased. Roanoke County has some 25,500 households to be serviced. The largest age group in the 1990 census was the 25-44 group, this can have a dramatic effect on solid waste management planning. The current population, excluding Vinton, is approximately 71,667. Projected increases are as follows (1995) 72,821; (2000) 74,289; (2010) 77,314. In terms of population density, Roanoke County has 301 persons per square mile as compared to 2,293 for Roanoke City, and 1,729 for Salem. Educationally, Roanoke County has the highest percentage of people over the age of 25 who have completed high school. Within the Fifth Planning District, the highest percentage of those over 25 who have completed four years of college reside in the County. This characteristic will positively influence the development of new solid waste disposal methods as educated persons learn the important reasons for changing. Approximately 90% of Roanoke County citizens live in what is defined as urban setting (i.e. the number of persons per square mile is high). The definition of urban vs. rural is commonly determined by whether residents receive public water/sewer or have private wells/septic tanks. This urban versus rural community is an important factor when considering the feasibility of various solid waste collection methods. Roanoke County currently operates on an 18/82 revenue tax basis. The commercial/industrial provides 18% of tax revenue and the personal property and real estate provide 82%. The ultimate goal is 25/75. More than 40% of the waste going into the Regional Landfill comes from a commercial/industrial source. There are approximately 4,000 businesses licensed in the County, more than half operate out of the home. Approximately 1,300 are listed in the March 1988 issue of County Business Patterns. In terms of size there. are only 34 establishments which have 50 or more employees. Almost 60% have four or fewer employees. Significance as defined by number of employees is 5 G-'t important in analyzing the waste stream. A comprehensive plan that analyzes the waste stream must look at establishment size as well as the type of business generating refuse. Growth and Trends Ever increasing population equates to an ever increasing waste stream. In order to adequately plan for solid waste disposal in the future, planners must be able to plot population growth. According to the Virginia Department of Planning and Budget projections, growth in the area is expected to increase .4~ annually from 1990-2010. Population density is expected to increase in the County, but remain stable in the surrounding areas. Demographic and topographic issues will be addressed when developing the comprehensive solid waste management plan. Success of the plan is dependent upon accommodating the area's geographical factor and population trends. CURRENT COLLECTION SYSTEMS Roanoke County Municipal Collection The County has three refuse collection processes on-going at any given time. (Recycle collection, household refuse collection, and bulk and brush collection). Currently, some 15% of the County is receiving residential curbside pick up of recyclable materials. The County had the first curbside service in the Commonwealth. Amore detailed discussion of this recycle service will follow under the heading of Recycle Program. The next collection process is household refuse. More than half of the County residents are receiving curbside pick up with an automated collection system. The other half of the residents receive regular two or three men crew collection service. The County has issued a specially designed 90-gallon trash container to each resident receiving automated service. The County has four automated trucks servicing one route per truck per day, four days per week. Each automated truck is manned by a single operator who collects from an average of 850 homes. The remainder of the household refuse is collected utilizing the traditional manual system. There are three to four manual routes per day, four days per week. The manual routes consist of 350 to 650 homes depending upon the route and the size of the vehicle. Each manual crew normally consists of one driver and two collectors. A third collection process is the collection of bulk and yard 6 G-`I waste items that are not part of the normal daily household waste stream. The large items, such as furniture, white goods, water heaters, old carpeting and roofing materials are collected in large quantities during various times during the year. The size of the crews and vehicles assigned will vary based on these fluctuations. The crew assignment levels and vehicle assignments are very flexible and depend upon assessments made by field supervisors. Private Collection Systems The collection of refuse in the County includes private haulers who provide service to businesses and schools, and multi- family dwellings. These haulers are in two categories. There are firms who collect commercial/residential waste and those who handle by-product disposal from their own business. The three "main component" haulers of waste in the Roanoke Valley are Cycle Systems, Handy Dump, and Virginia Container Systems. These companies use the Regional Landfill and can be expected to continue to do so. Two of the "by-product" haulers of solid waste are Thomas Brothers, Inc. and J. M. Turner Company. These companies are in the construction business and have to haul and dispose of "clean" construction debris. Previously, these types of companies were allowed to own and operate private landfills that handled only construction waste that was thought to have little or no impact on the environment. However, future Commonwealth regulations will call for (and enforce) the same strict operation standards for small private construction landfills that will be in effect for larger sanitary landfills. These smaller operations will become more expensive and decrease in number as the older construction landfills reach capacity. As part of the development of its solid waste plan, each locality will evaluate its existing garbage collection system and provide for improvements, if necessary. According to a report published by the Environmental Protection Agency, a typical governmental solid waste collection system would address the following: • Environmental Protection - healthful, sanitary, and aesthetic. • Convenience - readily available service. • Continuity - uninterrupted service. • Resource Recovery - reclaim where desired. ~ Safety - provide a safe collection system. 7 G-`I • Efficiency - high productivity, low cost. Each locality in the Fifth Planning District has its own public garbage collection system with the exception of Botetourt County), which contracts the services of six different private haulers for County garbage collection; and Craig County, which has private curbside collection in New Castle. There are two private waste haulers that provide service to the Roanoke Valley and the Allegheny Highlands. These haulers are Cycle Systems, Inc. and Handy Dump. Each of these private haulers has been evaluated by the Fifth Planning District Commission staff based on the criteria above. Below is a brief evaluation of each private hauler. Cycle Systems, Inc. Cycle Systems is a commercial hauler that collects non- hazardous waste from businesses and residences throughout the Roanoke Valley. Cycle Systems is also a major participant in recycling. Cycle Systems has developed long-term markets for thousands of tons of recyclable materials, ranging from paper and plastic to electric furnace scrap and reusable locomotive diesel engines. Cycle Systems, Inc. uses a combination of methods to insure a "healthful, sanitary, and aesthetic" collection of waste. First, the nature of the material which Cycle Systems has been requested to transport for disposal. Second, an annual survey is done of all containers to be certain that the material being collected and disposed of is the same material originally contracted for. Also, during this survey it is determined whether or not the containers are in good serviceable condition. Cycle Systems provides drop-off center recycling for several rural communities and for urban communities upon request. They will also place drop-off containers at the direction of the municipality. Cycle Systems, Inc. will discuss and assist the prospective customer or existing customer with advice on how to set up a recycling program, however, it is the opinion of Cycle Systems that each company must tailor the program for its own benefit and needs . Cycle Systems provides for commercial clients, a second container for the collection of commingled recyclables that have been separated out of the waste stream. At this time commingled recyclables include, but are not limited to, mixed office paper, newspaper, corrugated chip board, aluminum and bi-metal beverage containers, and several other materials at the specific request of 8 G-~ the customer. They have also developed a paper route on which establishments with a high volume of paper waste will be collected and taken back to the plant for processing. Cycle Systems distributes waste containers appropriate to the amount of waste generated in any given area, the garbage collection vehicles are not chosen according to the amount of trash generated. Instead, vehicles are chosen in compliance with Commonwealth and local ordinances, as well as to be of an efficient size to travel along the streets of the collection area. Handy Dump Handy Dump is a commercial hauler that collects non-hazardous solid waste from businesses throughout the Roanoke Valley. In order to insure a healthful, sanitary, and aesthetic" collection system, Handy Dump follows several industry standards, such as using self-contained trucks and containers for the collection and storage of solid waste. Each Handy Dump client has a dumpster on-site for the storage of solid waste. In addition to these individual collection sites, Handy Dump also has a drop-off center for recyclables on-site at the Handy Dump office on River Avenue in Roanoke. Currently, Handy Dump does not conduct residential curbside collection. Handy Dump does conduct some material separation at its plant. Clients are asked to practice in-house source separation, when practical. Recyclable materials that are retrieved from the waste stream are sold to brokers and end-users. Handy Dump operates as efficiently as possible to provide maximum service at minimal costs. Therefore, the collection routes and the types of vehicles used for collection are chosen to reflect the best interests of both customer and provider. Each client served by Handy Dump rents waste containers according to the amount of waste it generates. Handy Dump offers waste containers in four, six, or eight cubic yard sizes; 20, 30, or 40 cubic yard sizes, and some other special sizes. CURRENT WASTE DISPOSAL FACILITIES The Roanoke Regional Landfill is located in the Southeastern corner of Roanoke County, 1212 Rutrough Road and is operating on a 290 acre site. There are some 90 acres of land with the remainder being utilized as buffer zones or other non-landfillable uses. As of soaring 1991, five of seven planned sections have been filled and closed. One section is operational and the seventh 9 G -'~ section has been withheld from development. The closure. plan for the current Roanoke Regional Landfill will be submitted as required by Commonwealth regulations. January 1, 1994 is the closing date and the actual last date-of-use is approximately six months prior to the closing date. There is one other legal disposal facility currently in operation within Roanoke County. There is a construction/debris landfill operated by Thomas Brothers, Inc. It is located on Route 311 North. The projected life expectancy is two more years, closing date of 1993. Roanoke County refuse vehicles are routed to the Salem incinerator, on an invitational basis, if it is convenient. The future disposal plans for the County will be through a centrally located transfer. Use of the Salem facility will be discontinued. WASTE GENERATION ANALYSIS (RESIDENTIAL AND COMMERCIAL) Roanoke County must be able to report disposal of the following material in order to comply with the solid waste management plan regulations promulgated by the Department of Waste Management. • Estimates of solid waste generation from households, commercial institutions, industries, and other types of sources, including the amounts reused, recycled, recovered as a resource, incinerated and landfilled. • Estimates should identify special waste to include, at least the following: stumps, land-clearing/construction debris, motor vehicle tires, waste oil, batteries, sludge, mining waste, ash, white goods, septage, agricultural waste, and spill residues. The Roanoke Valley Regional Landfill has not maintained records in detail to satisfy the Section 4.2-3 of the State solid waste regulations. However, the new recycling goals will require better records of types of waste generated. The tonnages reflected below are for residential household waste only. Any white goods, motor vehicle tires, batteries, land clearing debris, any other yard waste collected as a part of the normal household waste stream are reflected as well. The County has a small test area where motor oil is collected. Motor oil is not collected in any other areas. The County collection excludes construction debris and stumps. 10 G-4 ROANOKE COUNTY FY 1987 FY 1988 FY 1989 FY 1990 Tons 25,218 24,724 26,890 28,896 In the Roanoke Valley last year, 203,023 tons of processible waste were disposed of in the Regional Landfill. Roanoke County residential waste comprised approximately 14~ of that total. Per capita, generation of residential waste for Roanoke County was .4 tons per year, equal to 2.2 pounds per day. Commercial/industrial waste constituted approximately 57~. Due to numerous crossing of jurisdictional lines, the system has not been able to report Roanoke County's portion of the commercial waste stream. The private haulers are developing a method to assign commercial waste to specific localities to provide better data for the comprehensive plan. It is very difficult to accurately project waste flows because of the extreme fluctuation of waste production, especially commercial/industrial waste. Product packaging plays an important role in determining the waste stream. Waste flow trends are based on three factors: population projections, current per capita waste generation, and the national trend for per capita waste production. Although these figures are widely used as the means to predict, there are several reasons why they may not be completely accurate. Each region differs as to waste production depending upon industrial development, commercial activities, and population. In determining future waste trends, planners will consider the possibility of natural disasters. The occurrence of Hurricane Hugo dramatically increased the amount of waste landfilled for that year. Seasonal changes also have an effect on amounts of waste disposed. Economic conditions, and of course population growth all have an effect on waste production. Olver, Inc., in the 1988 Solid Waste Management Plan, predicted a steady .6% annual increase in processible solid waste (residential only). Based on the current rate of 2.2 pounds per person per day, and the national average increase of .6%, the pounds per person is expected to increase to 2.48 by the year 2010. 1990 1995 2000 2005 2010 Tons 28,896 30,035 31,275 33,333 34,992 In the Roanoke County area, population is expected to increase, causing an increase in residential waste. The increase of the "25 - 44" age group indicates that the number of families in the service area will begin to grow while increasing the waste stream. 11 G ~4 The overall view of waste management has an effect on the stream. As the population becomes better educated and better able to understand their ability to impact the solid waste stream, the emphasis to reduce the heavy waste stream flow to the landfill should manifest itself. In fiscal year ending June 30, 1990, commercial/industrial establishments produced 92,891 tons of waste which went in the Regional Landfill from private commercial haulers. In addition, there were 23,800 tons of waste disposed of in the landfill from other private concerns, such as construction firms and individual residents. There are approximately 4,000 businesses licensed in Roanoke County. Of those 4,000, more than half are believed to be operated out of the home. The waste generated in those establishments is collected and processed as household residential waste. Of the remainder, only about 250 non-home operated businesses are collected by the County as small business refuse. The remainder of businesses in the County contract the collection service or dispose of the waste themselves. Determining the waste generated and quantities recycled by these businesses is on-going. Estimating commercial waste generation in the future poses additional problems. The County will consider economic times, population growth, and other current financial trends. Commercial waste going into the landfill has risen at a rate of approximately 6% for the past several years. The staff has in the past and will continue to use that 6% increase for long-range waste management issues that will be examined. This list is not all inclusive. LONG-TERM WASTE MANAGEMENT GOALS Within the 20-year planning horizon, Roanoke County will face issues that will best be addressed on a regional or multi-regional level. These include: Education as to available source reduction, and recycling programs, with an emphasis on long-term lifestyle changes. Education of local businesses, offices, and industries to encourage waste minimization and recycling efforts. Development of commercial recycling programs with a larger diversion rate and reduction in the waste stream sent to the landfill. Detailed studies and recommendations on large scale resource recovery and recycling projects for the region. 12 G-'1 Efforts to establish or encourage new regional collection and marketing of recycled materials. Explore new technology in curbside collection of household waste to include automation of at least 90~ of the County. To expand the current automated service to the desired level of participation will require four more vehicles @ $120,000 and approximately 10,000 containers @ $65 each, for an investment of $1,130,000. The remaining 10% of the County will require the purchase of two manual loading rear-loaders and the additional employment of at least six personnel. All monies for the solid waste diversion will come from the General Fund. The County has no plans in the current five year program period to institute use of volume based fees. Develop a comprehensive recycle program with a combination of curbside and drop-off service. (Details and financial impact to be discussed later). ASSESSMENT OF HIERARCHIAL LEVELS The Department of Waste Management listed several hierarchial levels that must be addressed in a comprehensive solid waste plan. These levels are source reduction, reuse, recycling, resource recovery (waste to energy), incineration, and landfilling. In evaluating these alternatives, the County will address long-range objectives, funding requirements, economic and environmental impact, and public education requirements for each alternative. This report will evaluate each of the hierarchial levels as they pertain to the long range plans of Roanoke County. Source Reduction The elimination of lessening the generation of waste rather than lessening disposal amounts is the basic premise behind the hierarchy level known as source reduction. Source reduction needs to be fostered at the manufacturing, government, and citizen level. The County of Roanoke intends to utilize the element of source reduction in several different areas of County activities. The elements of a source reduction program are product reuse, reduced material volume, reduced toxicity of products, increased product lifetime, and decreased consumption. Source reduction is not a waste management tool, but it can have a positive effect on waste disposal programs. It involves considering the ultimate destiny of product in the manufacturing stage rather than in the collection stage. Implementing a source reduction program involves 13 G-`f changing the thinking of how items are made, packaged, and used. It is not of the traditional schools of solid waste management. Source reduction tries to address the problem prior to the generation of trash. Although it can be very difficult to quantify source reduction results, the benefits are inherently clear. Source reduction as well as recycling saves landfill space and natural resources. Although the goals and actions of a local government are specific to local conditions, there are steps that can be taken to effect the actual generation of waste. The County will use a three prong approach in implementing source reduction strategies. This integrated approach to source reduction will hopefully serve to include all facets of the generators of municipal solid waste. Source reduction activities can be widely diverse. Implementation of such programs can cause economic and environmental consequences that must be evaluated. Reduction practices will result in tipping fee savings as well as savings in collection costs (less to collect). Roanoke County intends to study all source reduction activities to insure that no harmful side effects will occur from the implementation of these practices. The County intends to solve environmental concerns, not simply move them. In-House County Strategies: Encouraging the reuse of materials (i.e, using both sides of paper when copying, preparing food and drinks on washable, not disposable materials). Using longer life, energy efficient light bulbs. Using longer life tires on vehicles. Better planning of material requirements. Purchasing in bulk for all County offices. Buying items with longer life expectancy, buying items that can be reused in other capacity once original purpose is over. Implementing job specific waste reduction techniques, such as use of rebuilt auto repair parts at the garage. Purchasing requirements for government agencies. (See proposed local ordinance Appendix A). Establish a waste reduction policy with full support from top management and elected officials to worker level. Establish an employee training program that emphasizes the 14 G-V importance of waste reduction and efficient materials handling practices (e.g. keep lids on degreasers and avoid spills during material transfers and use). Establish an employee incentive program that rewards employees for their waste reduction efforts and their suggestions on measures to enhance program success. Require that all capital improvements be reviewed in respect to a waste reduction program. Require special approval for volumes of 55-gallon drums and more for all toxic chemicals. Label containers properly to avoid misuse of materials; inspect on hand material on a regular basis. Establish a rigorous maintenance program to keep equipment operating efficiently. Replace caustic solutions with detergent-based solutions and solvent cleaners with water-based cleaners. Use drip pans when working on damaged vehicles or changing fluids . Recycle waste oil, spent antifreeze, and spent batteries. Use dry absorbents to clean up spills. Use high pressure spray nozzles. Public Education/Awareness: Activities to encourage source reduction and teach citizens to become environmental shoppers. Plan educational curricular (with assistance of Clean Valley Council) emphasizing need for source reduction, consequences, available choices, benefits, costs, and goodwill. Educational emphasis given to awareness program aimed at consumers. Educate citizens as to specific, immediate actions that can be taken to reduce their generation of waste: Buy in bulk; avoid disposable items; reuse common items, such as plastic and paper bags; repair when possible rather than dispose; use long-life energy efficient light bulbs; buy the large size or concentrates; buy the least 15 G-~ packaged item; avoid multi-material packaging; choose items that are recyclable; and avoid the number of toxic products used, such as scouring powders containing chlorine bleach and aerosols. Encourage in-home waste audits to give all family members a better understanding of waste stream. Encourage benefits of backyard composting as opposed to landfill disposal of yard waste. Commercial/Industrial Phase: Plan education and research program aimed at this sector of society. Establish local waste audit teams to assist area businesses. Form a council from industry and government to develop a reduction strategy. Explore funding resources such as grants and tax credits or exemptions to encourage new and innovative source reduction ideas. Provide a central database form which local industries can share reduction techniques. Develop a recognition campaign to encourage waste reduction by applauding the "doers". Explore the linking of financial benefit through incentives to the implementation of reduction strategies. Encourage local manufacturing to design products for source reduction considering product durability, product design, and possible mandatory disclosure of environmental impact. Help to quantify the environmental benefits of source reduction over the current mind-set of treatment technologies (i.e, response to problem rather than stopping creation of problem). Encourage businesses to conduct waste audits to find ways in which operations could be altered to generate less or to reuse waste. Roanoke County Source Reduction Roanoke County will implement a comprehensive strategy for 16 G-4 source reduction after evaluating all of the options. Many of the in-house activities planned will be phased over a gradual period. The public awareness as well as the commercial sector will be a joint effort between Roanoke County, Clean Valley Council, and the Roanoke County Recycle Advisory Committee. Many of the ideas espoused in the education phase have already begun under the auspices of the Clean Valley Council. The social and economic equity of all activities will be considered, as will the economic feasibility. The main component of source reduction is education. Many of the ideas generated under such a program, can be in effect, cost saving ideas . The overall impact on the environment will be a main concern and will be carefully studied before any programs are implemented. Reuse The "throw-away" philosophy is responsible for the crisis now being faced at many landfills. Landfills, in the past have handled up to 80~ of the nation's trash, but this trend cannot continue, as space is running out. The U.S. Environmental Protection Agency estimates that within five years, half of the entire country's landfills will be sealed, and shut down. If the landfill crisis is to be addressed properly, strategies for reuse of eligible material must be formulated. Reuse is placed higher than even "recycling" on the Virginia Waste Management Board's Hierarchy of solid waste management alternatives, primarily because reuse does not require physical change of an item. Reuse does not require the extensive market research and effort that recycling does. If reuse is employed by Roanoke County citizens, recycling will come naturally because reuse involves changing our waste disposal habits. Reuse is a major part of the solution to our waste disposal problems. Plans for implementing reuse as part of the County's integrated solid waste management plan will follow closely with those general reuse opportunities outlined in the State Planning Assistance Program. These plans will involve aiming direct appeals at residential and commercial waste contributors to evaluate opportunities for materials reuse, instead of disposal. More specifically, reuse will be encouraged County-wide in the following ways: • Educational efforts will be focused on both residents of Roanoke County, and commercial or private businesses operating in the County. Proper education about reuse opportunities is paramount to successful implementation of reuse as a part of the overall plan. This education will be accomplished as follows: 17 c-~ Pamphlets and brochures distributed to households and businesses, public workshops, presentations, Public Service Announcements on Radio, TV, or in newspapers and magazines, and any other method that citizens request or seems feasible to the County. • Material can be circulated or meetings scheduled with area businesses to encourage them to implement the management strategies, purchasing and inventory controls, and operating practices. • Special consideration will be given to offices to encourage them to follow practices concerning the minimization or reuse of office paper documents. Since paper products account for around 55~ of today's landfilled waste, this should be a major thrust toward accomplishing waste management goals. Roanoke County Reuse Reuse is an important part of Roanoke County's Comprehensive Solid Waste Management Plan. Reuse involves changing the waste disposal habits of the past, and more closely scrutinizing the County's residential and commercial waste stream. Roanoke County is committed to exploration and implementation of reuse opportunities. All relevant environmental concerns will be considered when encouraging the establishment of reuse strategies. The financial impact of this strategy will be absorbed as a part of the overall public education program currently incorporated into the budget. Recycling In October 1987, Roanoke County became the first locality in the Commonwealth of Virginia to offer curbside recycling service to its citizens. A small representative group of County residents were chosen to participate in the pilot program. Approximately 1,000 residents were provided three stackable bins in which to place their separated newsprint, aluminum and glass. In March 1989, 900 additional residents were given the opportunity to recycle at the curb, but this program differed from the original pilot. In this test each resident was asked to set their materials to the curb in their own containers. They were asked to bundle the newsprint, box the glass and bag the aluminum. In January of the following year, in order to study the effect of containers on participation, the same residents were given the three stackable bins in which to place the materials. The week following delivery, participation rates doubled immediately to 24% and have since averaged approximately 32%. Some 200 of the additional residents 18 6-'f have been asked to only set out their recycle bins every other week. Test results are incomplete at this time. County staff is in the process of developing a survey to ascertain the effect of twice monthly collection (i.e., overflow, convenience, and suitability of containers). A comparison of tonnages is being done before the switch to twice-monthly and will be done after the switch. Staff is also comparing the difference from week to week. By using this data, analysis can be made as to whether the containers have ample volume. The twice-monthly method of collection would be less costly than weekly collection, but more costly and less convenient than monthly automated. In an effort to implement a comprehensive solid waste management strategy, staff began to test automated commingle recycling in a limited area. By implementing this type of collection method for recycling, Roanoke County would have a method of collecting both recycling and regular household trash that was both efficient and complimentary (i.e, each serves as a backup for the other). In the automated commingle program, each resident was given a 60 gallon container in which to commingle the recyclable materials. The list of materials collected in the program include mixed grade paper (newsprint, junk mail, magazines, and office/computer paper), corrugated cardboard, aluminum, bi-metal, and plastic. The container is then collected once a month by an automated truck with a single operator. In addition to curbside service to a limited area, Roanoke County residents have the opportunity to recycle at a variety of drop-off centers located throughout the Valley. There are several centers located at various Kroger stores that will accept newsprint, aluminum, glass and plastic. The Clean Valley Council operates a community recycling station that accepts mixed paper, corrugated cardboard, aluminum, plastic, and bi-metal. Multiple private concerns offer drop-off centers, such as Handy Dump, Chesapeake and Reynolds Aluminum (list intent not to be all inclusive but rather to illustrate variety of recycling methods offered to residents). The ultimate objective of Roanoke County's recycling strategy is to implement the program that not only achieves the State mandated goals of 10% by 1991, 15% by 1993 and 25% by 1995, but also provides the most economical, feasible and convenient method of collection to its citizens. The plan detailed in the following pages will outline the County's objectives, with both a timeline and cost of achieving those objectives. The Commonwealth of Virginia has mandated that all localities must adhere to a specific time frame of achieving recycling rates. Roanoke County will start up a landfill on either an individual or 19 G-4 regional basis during the diversion program period. In implementing a comprehensive recycling program, several factors must be considered. The overall waste stream must be verified to confirm the materials best suitable for recycling. This applies to both the commercial and residential waste stream. Methods of collection must be considered. Availability of markets is an important factor and is of utmost consideration when choosing materials to include in the program. Economic feasibility of the overall program as well as each individual component must be carefully analyzed. This plan discusses each of these issues separately and then gives an overall economic and environmental impact analysis. A knowledge of recyclables in the waste stream will help a locality to decide what materials should be included in the recycling program. This along with a basic assumption of participation rates will help formulate the marketing strategy. Landfill officials reported that 203,022 tons of municipal solid waste from Roanoke County, Roanoke City and Vinton were thrown away last year (fiscal year ending June 1990). An attempt to recover as much as 25% of these discards requires careful planning and the consideration of all alternatives. This waste comes from three sources, as noted below. SOURCES OF ROANOKE VALLEY WASTE Residential 42.5% Commercial 45.8% Private 11.7% The term residential waste primarily means waste collected by the municipal crews of Roanoke County, Roanoke City, and Vinton. It is composed mostly of household waste, but each of the localities do collect a low percentage of small business waste which is tallied as residential. Commercial waste constitutes the waste hauled to the landfill by the private haulers which provide contracted collection service to businesses. Private waste is waste that is self-hauled by individual citizens and businesses. In looking at the breakdown of waste, it is easy to realize that the focus of recycling cannot be on residential waste alone. Best case, recycling of 50% of residential waste stream would net only 21~ of total waste stream. Participation by the commercial sector is a must as part of the comprehensive recycling management plan. Sorting and weighing of waste to determine exact makeup can be extremely time consuming and expensive. Some experts contend that any locality's waste stream will be within 1 - 2% of the national average, although seasonal fluctuations could occur. 20 ~ -Y Given the mild nature of Roanoke County's weather, the infrequence of natural disasters, and the relative stability of population (little seasonal influx of tourists), Roanoke County's municipal waste stream composition probably remains within the 1 - 2~ deviation. According to the national figures given by EPA, the municipal solid waste is comprised of the following materials: Composition of Roanoke County Solid Waste Material Paper/Paperboard Glass Yard Waste Food Waste Metals Aluminum Rubber/Leather/Textiles/Wood Plastics Percentage by Weight 41.0% 8.20 17.9% 7.9% 8.0% .7% 0 8.1% 6.5% In planning a program, volume, ease of recyclability and markets for each material must be assessed. The Department of Waste Management, as a part of their technical assistance program for local governments, commissioned the Marketing Information Data and Services, Inc. (MIDAS), to conduct a market study for recyclable materials. MIDAS searched 2,000 databases to generate data and information on recycling and the markets for recycling in the Commonwealth of Virginia. In the report to DWM the MIDAS group made the following extrapolations: Markets do exist for the recyclables identified in the study (glass, paper, plastic, and metal). • Virginia industry has the potential to use all of the recyclable material resulting from Virginia's recycling programs, once the items have been collected and processed. In turn, markets for these materials made from recycled content needs to be assured through a determined commitment from the public, local government and private sector. In analyzing marketing strategies there are several factors that need to be evaluated. Marketing strategies can develop along the same line as collection methods. Localities can either opt to perform the marketing service themselves or they can contract with an intermediate processor who would then process and sell the materials. The MIDAS study emphasizes a regional approach to marketing of materials as this gives the seller more leverage and possibly a better price when dealing with buyers. 21 ~r °~ For those municipalities planning to perform the function themselves, the study commissioned by the State generated a list of Virginia companies who are potential users of recyclable materials. An advantage of being located in this region is that markets currently in existence in surrounding states could be utilized in selling the materials. Markets outside Virginia were not included in the list formulated by MIDAS. Listed below are those companies in the Fifth Planning District. that have the potential to serve as markets for recyclable materials. Aluminum Glass and Plastic Companies Virginia Acadia, Inc. (Plastic) Hickory Springs Manufacturing Company (Plastic) Hercules Incorporated (Plastic) Reynolds Aluminum (Aluminum) Virginia Scrap Iron and Metal (Scrap Metal) Cycle Systems, Inc. (Scrap Metal, Plastic, Glass and Aluminum) Vinton Scrap and Metal (Scrap Metal) Waste Diverting Technologies (Aluminum, Glass, and Plastic) NSW Corporation (Plastic Bags) Paper and Paper Related Companies Shorewood Packaging Corporation (Corrugated/Solid Fiber Boxes) Chesapeake Corporation (Corrugated/Solid Fiber Boxes) American Profile Company (Paper Mills) Sononco Products Company (Paperboard Mills) Westvaco Corporation (Pulp Mills) Westvaco Corporation (Paperboard Mills) DEC International Corporation (Paper Mills) Bright-Crest, Ltd. (Stationary Products) Double Envelope Corporation (Paper Mills) Cycle Systems, Inc. (Paper) Waste Diverting Technologies (Paper) A major factor is how much capital investment the County is willing to make (processing equipment, storage areas). Roanoke County in choosing to contract out the processing service opted for, reduced capital outlay and operational responsibility. By contracting the service, County staff was relieved of the task of securing markets. The County also accepted potentially less revenue due to paying a "middle man". Roanoke County has long maintained that local government is generally in the business of providing services and not the in the business of competing with the private sector in areas such as marketing. Marketing in-house would require additional staff for tracking of markets, procuring contracts, inspecting materials, packaging and processing. 22 ~-~ Contracting with local entities serves the twofold advantage supporting privatization, and allowing the County to concentrate on efficient curbside residential refuse collection service. Roanoke County will continue to contract the processing of recyclable materials in the foreseeable future. The option is always available for increased in-house operations. In the past, the service has always been provided by the most established vendor due to the pilot (uncertain) nature of the test. After the completion of the test phases, the contract will be put out to bid and be awarded to the most responsive and cost competitive bidder. Residential Recycling Program Source Separation and Commingled Two types of household recycle collection being performed are employed by Roanoke County. These two processes, Source Separation and Commingle, differ in the degree of materials segregation performed by the household. Roanoke County is in the process of testing both methods to see which yields the highest participation rates, the highest material returns, and the most cost efficient operation. Studies have shown (County test included) that the success of curbside programs is attributed to the impact of the municipality providing containers to the residents. This enhances convenience, was a main motivator, and served as a constant reminder to the residents. Roanoke County chose to test a source separated program and an automated commingle program. In the source separated program, the residents were given three stackable bins in which to place newsprint, aluminum, and glass. The program requires that residents separate recyclables from non-recyclables and then segregate the recyclables by placing them in the stackable bins and setting the bins at the curb weekly. The program participation has averaged 320 on a weekly basis and 89% on a monthly basis (meaning 89% of the residents have participated at least once a month). The diversion rate from those households participating has been approximated at 12 - 14%. Total tons collected in fiscal year 90/91 are estimated to be 239.61. A portion of the source separation residents were asked to change their procedures and set their bins at the curb every other week (twice-monthly). The purpose of this test was to see if the participation rate and/or volume would increase if residents were required to wait until they had a larger quantity. As stated earlier, final results will be forthcoming. Preliminary participation rates show a 10 - 12% increase in participation rates for the twice-monthly area. This factor does not by itself indicate a corresponding increase in materials diverted. 23 G-'f The other test involves automated commingle recycling. Each resident received a 60 gallon container in which to place all of their recyclable materials which is collected once a month. The test neighborhoods of some 1600 homes have been serviced for three months and the participation rate has averaged 77%, generated 56 tons of material with a diversion rate of approximately 22~. The program requires only that residents sort non-recyclables from recyclables. Commingled collection has a higher capital start-up cost than source separation (illustrated later), but over the long run due to reduced manpower requirement and fewer vehicles needed, operating costs are less. Commingle provides more convenience to the residents as less separation is required. By providing only three bins to the residents, the source separation program limits the addition of materials as markets become available. Materials can be added and deleted to the commingle program as markets dictate. Expected diversion rates are higher with commingle (22%) than source separated (14%). Glass is not currently included in the commingle program due to the present sorting mechanism. With the inclusion of plastic (6.5%) and all paper products (41%), staff hopes to compensate for the lack of glass. In addition, staff plans an educational campaign to encourage 100% reuse of all glass containers and purchase of plastic which is in program, as well as a modified block drop-off program to recycle glass. Roanoke County intends to offer curbside recycling service to approximately 90% (will increase as County becomes more developed), or approximately 23,000 households in the County. In rural areas where it is not economical to collect recyclables curbside, residents will receive a convenient drop-off system to service rural residents on an area basis. The program is currently being tested in three areas servicing some 550 homes. Data is incomplete and still being collected. Once a month a trailer will be left in a visible, convenient location so that residents may recycle their materials. The list of materials recyclable will mirror the curbside program with the addition of glass. Within the County area, joint effort between a local processor, grocery chain, and the landfill has netted approximately 823 tons in 90/91 from one drop-off center in a 14 month period, which is located within County boundaries. The current five year plan calls for implementation schedule of an approximate increase of 35% of the number of homes included in the curbside program each year. The proposed expansion plan will achieve 90% service in budget year 1995. The overall financial impact of the curbside program is approximately $400,000 per year. The actual costs will be dependent upon the type of service (source separation vs. commingled) chosen. The cost to offer the rural service (and possibly modified glass collection) will be as follows: 24 G-V 1 - one ton pickup $20,000 2 - mobile trailers $32,000 ($16,000 each) 1 - one employee $22,000 There are many well documen associated with recycling, such and energy resources. Roanoke environmental impact of all implemented and comply with all and laws. ted positive environmental impacts as conservation of landfill space County plans to fully study the waste management alternatives local, state and federal policies Commercial Recycling Program The commercial/industrial sector constitutes nearly 46$ of the total waste stream going into the landfill. The main focus of the County commercial recycling plan has been to pinpoint what portion of the commercial waste stream as well as any commercial recycling activity that should be included in the Roanoke County totals. At the current time, commercial recycling makes up the bulk of the 7~ diversion rate claimed for the Valley, of which some percentage belongs to Roanoke County. In the attempt to tally only Roanoke County commercial waste, staff has begun accumulating data. Roanoke County currently has approximately 4,000 business licenses on file. The Commissioner of Revenue estimates that over half of those are operated out of the home. In those cases, the waste is counted as a part of the residential stream and they will be included as part of the curbside recycling program. The remaining businesses are serviced either through collection by private haulers, hauling it themselves, or returning waste as well as recyclable materials to home offices . The Virginia Employment Commission has approximately 1,300 businesses on file for Roanoke County. Roanoke City has nearly 3,400 businesses listed with the Commission. By that comparison the County has nearly 28% of all businesses within its jurisdiction. Roanoke County has three step approach to identifying the commercial waste stream. The first step will involve developing a program with the major haulers of commercial waste. In implementing the program, the waste haulers will be required to report to the localities what percentage of the waste was generated in the localities' respective jurisdictions. (See ordinance Appendix A). During the year evaluation period for this phase, staff will begin developing the data for the second prong. The second prong will involve staff initiating a search to determine the businesses in the County of significance. The definition of significance will include size, number of employees, 25 G-y type of establishment and waste generation amount. Using this information County staff will target those businesses with the largest generation rate and most recycling potential. It is believed that by encouraging the development of business recycling the County can achieve 25% and/or more diversion rate. As a prelude to this search, a survey was mailed out to the approximately 4,000 businesses on file at the Commissioner of Revenue's office. The businesses were asked to give information about the nature and amount of their waste stream as well as the current disposal method and any recycling programs. Staff ascertained that there are County businesses with established recycling programs and also that there is a tremendous amount of interest in the business community to implement in-house recycling programs. The survey, in effect generated more interest than raw data, but it did provide a starting point for staff. As a follow-up, an introductory brochure is being prepared that explains the basic steps in starting an office recycling program and will be used in targeting the major generators. Staff has also been researching the possibility of an instructional video to be used by staff in aiding businesses who wish to implement programs. At this point there has been very little economic impact resulting from a commercial recycling program. The cost of the education/ promotion campaign has been absorbed into the recycling budget. The campaign will be discussed in greater detail later in the plan. Yard Waste Management Program Yard waste comprises as much as 25% of the waste stream according to the U.S. Environmental Protection Agency. During peak season, yard waste (to include grass, leaves, brush and trimmings) can be as much as 35% - 50% of the waste stream. Any effort to divert materials from the landfill must include yard waste as an option if it is to be successful. At the current time Roanoke County has no formal yard waste management program. In the packet of legislation with HB 1743, the General Assembly has encouraged the locality to implement yard waste programs by giving them the authority to ban such materials from the landfills. The locality may prohibit the disposal of leaves and grass clippings after July 1, 1995 provided the municipality has developed a composting program capable of handling all such materials generated within its jurisdiction. Roanoke County has attempted to prevent brush materials from going into the landfill when equipment and personnel permit. Theoretically, there is a bulk/brush collection schedule under which this material is collected separately from the normal 26 c-~ household trash. Under ideal situations, the brush is also collected separately from the bulk and taken to the landfill to be shredded for mulch. Often, the constraints of lack of equipment and personnel dictate that the bulk and brush be collected together which prevents the later separation for shredding. Less than 10~ of the trucks going into the landfill have been true brush trucks. At the present time, budgetary constraints prevent the implementation of a comprehensive yard waste program. Such a program would require the purchase of at least four knuckleboom vehicles @ $80,000 each. The knucklebooms would be necessary to hasten the process of collecting the brush/bulk separate from one another. The volume of brush precludes separate collection without automating the method. Additional replacement vehicles @ $100,000 each would be necessary for the collection of grass and leaves as well as there currently being no place to compost the grass. For the past two years, Roanoke County Solid Waste Division in conjunction with the Parks & Recreation Department has effectively prevented over 97% of the leaves from going into the landfill. All vacuumed leaves have either been given away to area farmers or taken to an alternate site for later use in the various parks. At all times these leaves are available for use by the citizens. The Solid Waste Division has been responsible for the collection of bagged leaves. During a two month period from mid- October to mid-December all bagged leaves have gone to the same alternate site. During the rest of the year the small percentage (3~) of bagged leaves collected go to the landfill. Four collection vehicles and at least twelve personnel were utilized to perform the bagged collection part of this program (the vacuum service was provided through the Parks and Recreation Department). Once the bagged leaves have been dumped in the alternate site, convict labor provided by the Sheriff's Department has been employed to debag. In the first year of operation, 808 tons of leaves were kept from the landfill. This past year saw an increase of 39o to 1,124 tons of leaves diverted. The current plan calls for the bagged leaf collection to continue as before at least for the next two to three years. In the current budget cycle, the vacuum leaf service has been discontinued. A comprehensive change would occur in the five year update after the plans for the transfer station, which may include a version of a shredding/composting operation, are finalized. In addition to the leaves, the Solid Waste Division has kept a vast majority of the Christmas trees out of the landfill for the past two years. For the two week period immediately following January 1, the department utilizes a separate truck for the collection of the trees. During the first year approximately 95 tons of trees were collected. In the second year approximately 124 tons were diverted. The trees were taken to the landfill and sent through the tub grinder to be shredded for mulch. The increase in 27 ~. tonnage can be attributed somewhat to the more intensive educational/promotional campaign the second year. All growers were sent informational packets containing letters of introduction and tree ornaments. In addition, all vendors were given these ornament tags explaining the program and were asked to place these tags on all trees sold. These proved to be very popular and extremely successful. Roanoke County also received free advertisement through the rather extensive media coverage. The current five year solid waste plan calls for the continuation of this program in its present state. Two surplus trucks and six personnel were utilized to perform this task. Preliminary landfill and transfer station plans call for either on- site chipping or alternate site chipping/shredding of brush, leaves, etc. The economic impact of these programs has. been absorbed through the Solid Waste Division operating budget in past years. But due to the age and condition of vehicles currently being used, new appropriations, two vehicles @ $100,000 each will have to be made to continue the current program. The only separate budget appropriation received in the current year was approximately $48,000 allocated for bagged leaf collection. There are no current plans to either ban yard waste materials from the landfill or to implement a composting operation which would include grass clippings. All environmental and ecological standards are met when operating these programs. Public Education/Information Programs A good publicity campaign is the best way to secure and sustain high interest and therefore high participation rates in a program. The goals of Roanoke County's recycling publicity campaign are to promote recycling behavior and to inform residents about the specifics of the program and create a sense of community pride that encourages participation. For the present ongoing programs, a variety of promotional tools have been employed. For the start-up of both programs, initial letters and introductory brochures were used. In the case of the source separation program, additional brochures were included in the container with delivery. County staff has attempted to use free publicity, such as news releases and community events to remind the participating neighborhoods of the program. In addition, County staff has on several occasions attended association groups to speak about the program. A more intensive approach was used in the commingle program due to the nature of the program. Residents had been programmed to believe that they must separate the materials in order for a program to work. Also a concerted effort was made to implant the once a month collection day in the resident's memory. A variety of stickers were affixed to the containers to remind 28 G-Y the citizens what could/could not be recycled as well as to remind them of the collection day. In addition, both a brochure and a door knocker were included with the delivery of the container. Approximately one week before the scheduled collection day, letters addressing the most pertinent questions the staff .had received, additional stickers, an explanatory brochure, and a kitchen magnet advertising the collection day were mailed to all participants in the program. An intensive effort was made to get the media interested in the program and a variety of coverage resulted to include radio, television and print coverage. This type of educational/promotional program has proven to be successful and will be followed in the future expansion of the curbside program. There are other elements that will be incorporated as the program expands to a wider participating audience. A program appointing block or area captains will be initiated so that residents will have a convenient champion of recycling close by. County staff plans to begin releasing a newsletter that trumpets the great strides the County has made in improving the environment. There are a wide variety of other promotional tools that can be introduced at a later date to include posters, stickers, contests and manuals. Staff is currently in the process of developing a guide to aid in the management of yard waste, specifically to encourage backyard composting and leaving the grass clippings on the lawn. The Clean Valley Council has performed valuable work in the publicity/promotional sector and will continue to do so in the future. County staff has relied on the Council a great deal for information. In addition, the Clean Valley Council does a tremendous amount of the public speaking engagements educating the public about recycling in general, as well as the County program. The Council also performs an invaluable service by providing an environmental educator to speak at schools. The Council has developed an entire curriculum dealing with waste management issues and will present it to any interested school system. All recycling programs that have captured the interest of the school age children in the home have a much better chance of succeeding. Listed below is a brief synopsis of all CVC activities available. CVC offers educational .services related to recycling and litter control. Target audiences often include the general public, the schools, and businesses. These services are described below. General Public: • Speaking engagements: offered to civic groups, church groups, clubs, youth organizations, senior citizen groups, and/or professional meetings on a by-request basis. 29 G-4 • Distribution of materials by direct request: brochures on a variety of subjects related to waste minimization and recycling may be obtained by calling or writing the CVC off ice. • Participation at special events: CVC can provide a visual display for festivals, trade shows, etc., accompanied by staff to distribute materials and answer questions. Area Schools• • Elementary: grade-specific programs featuring videos and/or hands-on activities are scheduled by each school's principal. Every school is mailed a detailed description of these programs at the beginning of the year. • Middle/high school: Programs are scheduled at the request of individual teachers or club sponsors and are developed to compliment current areas of study/interest. • Colleges: lectures designed to provide in-depth information on subjects related to a specific course of study are available on an individualized basis (example: "Recycling in the restaurant or hotel business"). • School-wide assemblies/programs: programs appropriate to any grade level for special presentations to large groups. • School boards, PTO's, etc.: CVC staff are available to serve as members of recycling committees and/or to present programs to these organizations on an on-going or interim basis. Business or Industry: • Telephone consultations: provide businesses with information on local resources available for setting up recycling programs. • Written materials: CVC's Business Waste Recycling Guide and other written materials are available on request. • On-site visits: Staff are available for on-site consultations to help with program assessment and implementation, as well as with employee education and motivation. County staff has already implemented a business recycling 30 G-4 education program. The first phase was to send out a news release regarding an upcoming waste audit. All four thousand businesses licensed in the County received a questionnaire. The next phase was the development of a brochure helping individual businesses to establish in-house recycling operations. The initial facet of this educational program ended with a series of news releases and a follow up letter. A future focus of the commercial education/promotion program will be to implement the carrot approach. County businesses who recycle will be given posters, citations, certificates of merit, etc. to hang in their place of business. This method was chosen as many companies have now gone to an environmental approach to advertising. In addition, these same businesses will be featured periodically in the County newspaper supplement and in various news releases and advertisements provided to the major local daily newspaper. County staff now plans to work in conjunction with The Clean Valley Council and Roanoke City to implement a program to encourage and assist Valley businesses in setting up in-house recycling programs. The group will serve as an informational source for the businesses as well as a contact point between the businesses and the private haulers. FINANCIAL IMPACT & STAGES TO ACCOMPLISHMENT The financial impact of a recycling program will be determined after completion of pilot programs. Waste to Energy Roanoke County has no plans in the next five years to implement Resource Recovery (waste to energy) as a solid waste disposal alternative. It can therefore have no economic or environmental impact. Resource Recovery as a viable solid waste management alternative, will be reviewed at each five year plan update point. Incineration Roanoke County has no plans in the next five years to implement incineration as a waste disposal method. It can therefore have no economic or environmental impact. Incineration will be reviewed as a solid waste management alternative at each five year plan update period. 31 G-9 Landfills Landfills are the most common method of waste disposal in the Commonwealth of Virginia and it is the primary method of waste disposal by the County of Roanoke. Landfilling is the final segment of the waste management hierarchy and any comprehensive waste management plan must detail the use of landfills in the disposal of waste. There are two landfills involved in the disposal of Roanoke County's waste during the next five years (and next 20 years). Therefore this section will detail both the current Roanoke Regional Landfill and the proposed Smith Gap Landfill in an attempt to describe the landfilling segment of the hierarchy. The Roanoke Regional Landfill is located in the Southeastern corner of Roanoke County, 1212 Rutrough Road and is operating on a 290 acre site. There are some 90 acres of fillable land with the remainder being utilized as buffer zones or other non-landfillable uses. As of soaring 1991, five of seven planned sections have been filled and closed. One section is operational and the seventh section has been withheld from development. The closure plan for the current Roanoke Regional Landfill will be submitted as required by State regulations. January 1, 1994 is the closing date and the actual last date-of-use approximately six months prior to the closing date. The Smith Gap Landfill will be located in a northern-central part of the County. The Smith Gap site is located in a geographic section of the County that is best described as mountainous and rural. At present there are no major state highways that directly access the site. The County plan is to build a small administrative road to the site to provide access for employees of the landfill, administrative traffic, and visitor access. The actual transport of waste to the landfill is being studied by both rail and road. The transfer station will be centrally located and will provide for basic processing of waste materials in preparation for transport to the landfill. Approximately 8 - 10 acres will be used for the station, and the station will be capable of processing 1,000 tons of waste per day. The transfer station will have an extensive system of waste separation activities to include brush, materials recycling, contractor debris, white goods (refrigerators, stoves, etc.) . Other options for the handling of these materials are being analyzed and certain cost factors may suggest an off-site alternative to handling waste to be diverted from the landfill. The entire Smith Gap Landfill will consist of 1,100 acres and 32 G'~ will have a total working area of 400 acres. The landfilling in this 400 acres section will be developed in phases consisting of 20 year time frames. Each phase will be permitted separately and will cover various amounts of acreage. The first phase is scheduled to occupy a 120 acre section of the site. The Smith Gap Landfill is projected to have a working life of 60 - 70 number of years, with closure taking place sometime in 2065. This landfill will meet all current state and federal mandates with regard to operation and environmental impact. SOURCES Parrish, Michael. "Composting gains respect as trash rises". Los Angeles Times. Virginia Waste Management Board. Workbook for Planning Assistance Program. Demographic data obtained from Fifth Planning District Comprehensive Solid Waste Management Plan (1988). 33 ~. ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE AMENDING CHAPTER 20, "SOLID WASTE," OF THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE III, "RECYCLING," BY PROVIDING FOR CERTAIN RECYCLING REPORTS WHEREAS, House Bill 543 and Senate Bill 447 of the 1990 session of the Virginia General Assembly allow counties to require solid waste generators and companies that manage solid waste or recycle materials to annually report solid waste information necessary to facilitate compliance with state regulations, and WHEREAS, non-residential entities dispose of more than 40$ of the waste going into the regional landfill; and WHEREAS, in order to facilitate compliance with the state- mandated recycling goals, localities must be able to obtain any and all information pertaining to solid waste generation, management and recycling; and WHEREAS, the purpose of this ordinance is to further the Solid Waste Management Activities of the County of Roanoke and specifically the recycling of solid waste as provided for in Section 15.1-11.5:2 and Section 10.1-1411 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading on this ordinance was held June 11, 1991; and the second reading and public hearing was held June 25, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 20, "Solid Waste," of the Roanoke County Code 1 G, - ~/~ be amended by the addition of a new Article III entitled "Recycling" as follows: Article III. Recycling Section 20-40. Recycling Reports. 1. Definitions. Generators means any entity whose act or process produces solid waste as defined herein. Manage means to collect, store, treat, transport, and dispose of solid waste as defined herein. Reused means once having been a waste and being: (1) employed as an ingredient (including use as an intermediate) in a process to make a product, excepting those materials possessing distinct components that are recovered as separate end products; or (2) employed in a particular function or application as an effective substitute for a commercial product or natural resource. Recvclinct means the process of separating a given waste material from the waste stream and processing it so that it is used again as a raw material for a product, which may or may not be similar to the original product. Solid waste means any garbage, refuse, sludge and other discarded material, including solid, liquid, semi-solid, or contained gaseous material, resulting from industrial, commercial, residential, mining, and agricultural operations, or community activities, but does not include: 2 `~ ~.,~ (1) solid or dissolved material in domestic sewage, (2) solid or dissolved material in irrigation return flows or in industrial discharges which re sources subject to a permit from the State Water Control Board, or (3) source, special nuclear, or by-product material as defined by the Federal Atomic Energy Act of 1954, as amended. Source reduction means any action that reduces or eliminates the generation of waste at the source, usually within a process. Source reduction measures include among others, process modifications, feedstock substitutions, improvements in feedstock purity, improvements in housekeeping and management practices, increases in the efficiency of machinery, and recycling within a process. Principle recyclable materials means newspaper, ferrous scrap metals, non-ferrous scrap metal, used motor oil, corrugated cardboard, kraft paper, container glass, aluminum, high grade office paper, tin cans, cloth, automobile bodies, plastic, clean wood, brush, leaves, grass, and arboreal materials. 2. ReQort Requirement. All non-residential solid waste generators and companies that manage solid waste or recycle materials generated within Roanoke County shall submit an annual report to Roanoke County. The County will provide official reporting, forms which can be obtained from the Solid Waste Office or the office of the Commissioner of the Revenue. The Report must be submitted to the Department of General 3 Services - Solid Waste Division by December 31 of the current reporting year. 3. Report Substance. Each annual report required to be submitted hereunder shall include the following information with respect to the reporting party for the period covered by the report: (1) the name and address of the reporting party; (2) the total quantity of solid waste (a) generated, (b) managed, and (c) recycled by the reporting party during the reporting period; and (3 ) the total quantity or volume of solid waste that has been the subject of source reduction or reuse as defined herein. 4. Report Basis. Any report required under this section shall be based on actual volume or weight. -Where actual volume or weight cannot be accurately determined, the volume or weight may be reported using carefully estimated data. Any such report shall include a description of the basis for the reported data. 5. Proprietary Protection. Nothing hereunder shall be construed to require any party to report information of a proprietary nature. Where any party fails to report any information otherwise required hereunder based upon a determination that such information is of a proprietary nature, the party shall specify in its report the nature of the information withheld and the basis for its determination that such information 4 is of a proprietary nature. 6. Local Generation. The report shall include only those solid wastes generated within Roanoke County both in terms of recycled material and material disposed of in the landfill. 7. Civil Penalties. Any party not reporting the required information or otherwise not complying with the provisions of this ordinance shall be subject to a civil penalty not to exceed $100.00. This civil penalty shall be payable to the General Fund of Roanoke County. In addition, any party not in compliance with the provisions of this ordinance may be denied access to or use of the solid waste disposal facility serving Roanoke County. 8. Effective Date. This ordinance shall be in full force and effect from and after July 1, 1991. 5 ~-~~~ AT A REGULAR MEETING OF THE BOARD OUNTYPADMINISTRATIONACENTER ONTY, VIRGINIA, HELD AT THE ROANOKE CO TUESDAY, JUNE 11, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING CHAPTER 17, PROCUREMENT CODE BY THE ADDITION OF A NEW SECTION 17-21, RECYCLED PAPER AND PAPER PRODUCTS PROVID- ING FOR A PREFERENCE FOR THE PURCHASE OF RECYCLED PAPER OR PAPER PRODUCTS WHEREAS, the purpose of this ordinance is the promotion of governmental utilization of recycled paper and paper products; and WHEREAS, Sections 11-47.2 and 15.1-11.5:01 of the 1950 Code of Virginia, as amended, specifically authorizes this action; and WHEREAS, the first reading of this ordinance was held on June 11, 1991; and the second reading and public hearing was held on June 25, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 17, Procurement Code of the Roanoke County Code be amended by the addition of a new section numbered 17-21 as follows: section 17-21. Recycled paper and paper products. a . Recycled paper and paper products means any paper and paper product meeting the EPA Recommended Content Standards as defined in 40 C.F.R. Part 250. b. In determining the award of any contract for paper or paper products to be purchased for use by any division, department, or agency of the County of Roanoke, Virginia, the purchasing agent for the County of Roanoke shall use competitive sealed bidding and shall award the contract to the lowest responsible bidder offering 1 G-v d recycled paper or paper products of a quality suitable for the purpose intended, so long as the bid price is not more than ten (10) percent greater than the bid price of the lowest responsive and responsible bidder offering a product that does not qualify as recycled paper and paper products under this ordinance. 2. This ordinance shall be in full force and effect from and after July 1, 1991. 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Ordinance Authorizing Conveyance of Rights-of-Way in Hollins Community Development Project to Botetourt County for Acceptance by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: ~~ Krl,~i,~K SUMMARY OF INFORMATION: As part of the road improvements undertaken in conjunction with the Hollins Community Development Project for Reservoir Road (Route 648), twenty (20) parcels of land, most of which were physically located in Botetourt County, were conveyed by adjacent property owners to the Roanoke County Board of Supervisors. The subject parcels were portions of larger pieces of land, fifteen (15) of which are carried on the Roanoke County tax records. In order to obtain final approval and acceptance of the improved Reservoir Road into the State Secondary System, the Virginia Department of Transportation (VDOT) requires a resolution to guarantee title to and request final approval of Reservoir Road. The Roanoke County Board of Supervisors adopted Resolution No. 51491-10.e with respect to the portion of Reservoir Road that lies within the County of Roanoke. A similar resolution is needed from the Board of Supervisors of Botetourt County for the remaining major portion of Reservoir Road lying in Botetourt County. Conveyance of the twenty parcels by deed to Botetourt County will enable the Board of Supervisors of Botetourt County to adopt the appropriate resolution. STAFF RECOMMENDATION: Staff recommends the conveyance of these parcels to Botetourt County so the required resolution may be adopted to finalize approval and acceptance of the improved Reservoir Road into the State Secondary System by VDOT. Respectfully submitted, Vi ki L. Huf an Assistant Coun y Attorney No Yes Ans Approved Denied Received Referred to Motion by Eddy Johnson McGraw Nickens Robers -~ AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE AUTHORIZING CONVEYANCE OF RIGHTS-OF- WAY IN HOLLIN3 COMMUNITY DEVELOPMENT PROJECT TO BOTETOURT COUNTY FOR ACCEPTANCE BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION WHEREAS, certain parcels of real estate located in Botetourt County, Virginia, were deeded to the Board of Supervisors of Roanoke County, Virginia, in order to permit the widening and improvement of Reservoir Road (Route 648) as part of the "Hollins Community Development Project", financed in part by Roanoke County, Virginia; and WHEREAS, for the portions of this road lying in Botetourt County, Virginia, it is necessary that the rights-of-way for said road be deeded to the Board of Supervisors of Botetourt County, Virginia, as a condition for the Virginia Department of Transportation (VDOT) accepting the improved Reservoir Road into the Virginia Secondary road system. THEREFORE, be it resolved by the Board- of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, a first reading concerning the conveyance of the hereinafter-described real estate was held on June 11, 1991; a second reading was held on June 25, 1991. The real estate involved consists of twenty (20) parcels of land located in Botetourt County, Virginia, and previously conveyed to the Board of Supervisors of Roanoke County, Virginia, by various landowners for the purpose of improving Reservoir Road. (7-5 2. That Parcels 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, and 29, as shown on a set of plans entitled "Hollins Community Development Project" on file in the office of the Roanoke County Department of Public Facilities are hereby authorized and approved to be conveyed to the Board of Supervisors of Botetourt County, Virginia, for the purpose of acceptance of the improved Reservoir Road into the State Secondary System of the Virginia Department of Transportation. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this property, all of which shall be upon form approved by the County Attorney. ACTION NO. ITEM NO. (7'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Amendment and readoption of Section 12-8 of the Roanoke County Code; adopting provisions of Title 46.2 and 18.2 of the Code of Virginia COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• SUMMARY OF INFORMATION: The 1991 session of the General Assembly of Virginia adopted certain amendments to the Motor Vehicle laws of Virginia (Title 46.2) . Chapter 12, Motor Vehicles and Traffic, of the Roanoke County Code, contains within Article I, a Section 12-8 entitled Adoption of state law. The purpose of Section 12-8 is to incorporate by reference those sections of Virginia law found in Title 46.2, Motor Vehicles, and Article 2 of Chapter 7 of Title 18.2, Crimes, of the Code of Virginia, 1950, as amended, which are applicable to the regulation of traffic within Roanoke County. Amendments as a result of the 1991 session of the Virginia General Assembly to Title 46.2 and Article 2 of Chapter 7 of Title 18.2 of the Code of Virginia, 1950, as amended, become effective as of July 1, 1991. The purpose of this ordinance is to make clear that the Board of Supervisors has taken affirmative action after the General Assembly amendments to bring these changes in the law into proper effect for Roanoke County. ALTERNATIVES AND IMPACTS: Failure to adopt this amendment risks having any traffic charge issued as a County violation which involves incorporation by reference of any Virginia code section amended by the General Assembly being dismissed as not properly subject to the County Code. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this proposed amendment and reenactment. ~-~ Respectfully submitted, 1-'l~ IV\ Paul M. Mahoney County Attorney Approved Denied Received Referred to Action Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs G-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 11, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 12-8, ADOPTION OF STATE LAW OF ARTICLE I OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 12-8, Adoption of state law, Article I, In General, of Chapter 12, Motor Vehicles and Traffic, be amended and readopted to read and provide as follows: Sec. 12-8. Adoption of state law. Pursuant to the authority of Section 46.2-1313 of the Code of Virginia, all of the provisions and requirements of the laws of the state contained in Title 46.2 and in Article 2 (Section 18.2-226 et seq.) of Chapter 7 of Title 18.2 of the Code of Virginia, except those provisions and requirements which, by their very nature, can have no application to or within the County, are hereby adopted and incorporated in this chapter by reference and made applicable within the County. References to "highways of the state" contained in such provisions and requirements hereby adopted shall be deemed to refer to the streets, highways, and other public ways within the County. Such provision and requirements, as amended from time to time, are hereby adopted and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person within the County to violate or fail, neglect or refuse to comply with any such provision or requirement; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed G -b for a similar offense under the state law hereby adopted. The phrase "all of the provisions and requirements of the laws of the state" as used hereby shall be construed to include all amendments to said laws made effective as of the date that this ordinance is itself effective. 2. The effective date of this ordinance shall be July 1, 1991. ACTION NO. ITEM NO . T -° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: ORDINANCE AUTHORIZING DEDICATION OF VINYARD PARK DRIVE IN FEE SIMPLE TO THE CITY OF ROANOKE AND ALL APPURTENANT EASEMENTS TO PUBLIC USE AND AUTHORIZING EXECUTION OF A NEW AGREEMENT WITH THE CITY OF ROANOKE CONCERNING VINYARD PARK DRIVE COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This is the first reading of a proposed ordinance to authorize dedication of Vinyard Park Drive in fee simple to the City of Roanoke, and further to authorize dedication of all easements in connection therewith to public use. This proposed ordinance would also authorize execution of a new agreement with the City of Roanoke concerning Vinyard Park Drive. BACKGROUND' Vinyard Park is located within the City of Roanoke, but is owned, developed and maintained by the County. When the Roanoke County Department of Parks and Recreation initiated plans to construct an access road to the Park, it was determined that the application to the Commonwealth of Virginia for a park access road grant must be filed by the City. Staff worked with officials from the City of Roanoke, who filed an application on behalf of Roanoke County for the park access road grant in the amount of $26,000.00, utilizing the 1987- 88 fiscal year allocations. The resolution adopted by City Council made this application contingent upon an acceptable agreement being reached between the County and City, wherein the County would maintain full responsibility for this roadway. On July 12, 1988, the Board adopted Resolution No. 71288-2, authorizing the County Administrator to enter into the agreement. 1 .,., ~~ SUNII~IARY OF INFORMATION: The access road, known as Vinyard Park Drive, is in the process of being completed in accordance with state standards by the Virginia Department of Transportation (VDOT). The final stages of road construction, i.e. paving, remain to be completed by contract through VDOT. One of the requirements for VDOT to obtain the park access funds for completion is that the road must be dedicated to the City of Roanoke. Dedication can be accomplished by execution and recordation of the plat, dated February 27, 1990, a copy of which is attached. The plat requires approval of the Subdivision Agent and City Engineer of the City of Roanoke. In order to obtain such approval, the City has proposed that a new agreement be entered into between the City and the County. Most of the revisions or additions involve recitation of obligations which have previously been agreed to or complied with from a practical standpoint. One provision in particular has been added which, according to the City, necessitates execution of a new agreement. The County would agree to ensure that the Access Road is accepted into and becomes part of the road system, including dedication of the land, while the City would agree to cooperate with the County's efforts with respect to said acceptance and dedication. FISCAL IMPACTS' Credit of $26,000.00 to the County of Roanoke for completion of Vinyard Park Drive; any cost over this estimated amount is to be reimbursed to VDOT by the City, which in turn is to be paid by the County. In the event that the cost is under $26,000.00, the difference remains with VDOT for reallocation. ALTERNATIVES' (1) Authorize the County Administrator to execute the plat showing "NEW 50' RIGHT-OF-WAY & NEW 15' DRAINAGE EASEMENTS TO BE DEDICATED TO CITY OF ROANOKE, VIRGINIA" and to enter into the proposed new agreement with the City of Roanoke with regard to Vinyard Park Drive and maintenance thereof. (2) Take no further action with respect to Vinyard Park Drive, in which case the $26, 000.00 will be reallocated by VDOT and Vinyard Park Drive will not be completed. Also, those funds already expended by VDOT for the road construction must ultimately be paid by the County of Roanoke. STAFF RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the dedication plat and execute the new agreement with the City of Roanoke concerning Vinyard Park Drive. 2 Cs-7 Respectfully submitted, Vick e L. f an Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs 3 ~-~ © ~-' I _ ~_ ~ q ~/J x & c.7 ~ ~ y Ll. ~ © Wm Q ~~ ~w ~ L ~ `°~ za I °N I ao I ti UZ ~,,, o ~ J ~~ NJf R ~< ~ g~~ z~ ~ ~ ~ a ~ F a ' <~~ ' k~ ~ k ~. z ~ o d U ~~ a ' k~k~~ ~~ o a ~ ~ ~ o z ~, a ~ , : ~~~~~ ~~ N ~ kb ~ w F-~ t7 o d w Uj ~ ~~ ~.~s 3 ~ ~~o ~ ~, o w ~, 4 a ~, x ~ ~ ~~€~ 6~°~ ~ ~ tl~~~ ~ ~ = x C7 U x ~ ~ ~ ° ~ ¢ O ~€~< <k< o ~mm d~~< ~ k ~ ~~°~ ~ ~ H~yd ~ ~ ~^ ~ ~ A O W ~ U < Z w Z o G. < tQt~~ ~ d ca U~ U~ < N 3 r N -` ~ ~ ~ A a 4i a ~~om~ ~~~~ ~ ~ ~1°< ,n W d a a o `n W A ~ ~ a s~° ~ ~ ~ O O ~ ~~ U] E-~ W ^' ~., w ~ c - °u ~o~3ivb"~ ool W z ~ ~' H W U ~ ~ I \~ \ \M .t6gCB6 lXpbddd ~' ~M~b .0 Z U -G ~ ~ ~ ~ t ~ o88g .~~~~3o S3o - 3 0~ \•tp ~ ~ ~ C) ~~ .st Sys `S, \O ~" N't'O \t FS9 ~ ~~x pvb2 \ N 3 gg. \ N .1b Q ~.7 Q Jp~Op~y ~ , d924 g ~ A~0~35 _ ~b db ~ g2 H O ~ 0. VINIJb 1A ° lg'SC \\\\~~\ .64,Sp. SI p W I / J ~l 3 ; 44L Jd 9L41 'B'0 - d0 NVIOItl31Y yl I ~ ,~~ ~~8 ~ ~ ~ ~l ~I ~ as I !' •~o. ~~d~< N e n 'a~,n G~7~-nr QO ~ :~~ n ; ~N ~S- - `' ~, ~WI~~ ~ r ~ss z ~~`~'`~ 2 sx'.4 ,, ~~~ .Nm ea s ss 3a W W.4 O < Z f'~ zr ` h r Pr P N ^r N 0 0 > ~ 0 o n g a zo i z r Q O ;, F O p j a a° : a ~ n o -~ r i.-~ N :~ ; ~i ~ ~ :. : S _ ~ . - ~ a a 5 a p a m /~ ~ oso ¢ F a ( ` ~~ " / / /~~, m - ~ / W /~ ~~OS~ x ~~ ~ P~ ~ ~0 ~ ? ya / / ~ ~~ ~ ~ ~ P , ~ o ~ti 60' ~h/ ti°/a~ h ; ~OS 00o O / k ~ 3 rW S d \ i o .~\ ~ ~ ~ 3 k Er E~ ~ o / ~ / ~ / ~ / ~ ~ / 8888 / ~ -°°8= / / o~ ~ ~ TWw'~ ~^:~$s ~(o qq ~~dab pd• m ~~ ss.~~\ ; W . Jy ~ ~: ~ •02 \ ~ P 9~ ~ !S ~ +~ ~ 0 N Q r o`o ~>~ Z O Y h Z O F o ` O ~ ti w ¢ ~~ ~ g ~U~ a S a~ a m ~ °~ o 0 ~~ a~ °m ~' t N k'<<+- + /N/ _ Wntlnrry (mow ~` ~ o¢aN e / /~ 4 N ~~ ; 3 </ Y / ~ / ~jCYI r ) J~'~b `~! 3 ~~ °~i m°~i o~mo ~_ w16< ~r ° ~ °'<rc niug ~ ~~E yi~a <~ ~~~~~b~W «~k ZZ~~ <Ni~u~ ~i~t> 3~ ~F¢< ~¢3 ~i 5k ~SN~vim~~p5-~ O ~~~~ ~F a~ ~fh ~65~Z~3 ui ~NO~ N ~k~<°S~~~t~ F < <W o~N~<~~u~ro; z &~mW ~ G: Wow. ~€ ~€N~tlB~k`<W a ~~N~e ~W amWa~=< s~~ [Wn ~W°oa k~ ~~~°~~~~g~~ .7". kS~<~ zap ~ik~wo„m$~~ ~wof~ ~ "'m~< ~~k wW<° 5~2~ko w ~ok~o pk` a~~<~~~dW~w~ Qw- ~w` S _~o €~S~~i~~~~~w ~~k°S m Ise3f<~>kao~~ ° ~~~`~ ~k~ ~°~p~k4~aw~8 5~s~ o< omk~c6~k~5iL i 4~p1~ °,4 ~ 5 y o ° o ~c - F ajw ~ .~~ W 2 A~NO x ~, ~'00 0 e m~ ~~N ~g~ g<~ °„~ ~_~ ~~~ °~< i$° W ~ ~ ~ F ~' <~ oho k~P w '~ ~ <k °~ b ~ I~ s a 8 k _ ~ ~ g€ G -7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 ORDINANCE AUTHORIZING DEDICATION OF VINYARD PARK DRIVE IN FEE SIMPLE TO THE CITY OF ROANOKE AND ALL APPURTENANT EASEMENTS TO PUBLIC USE AND AUTHORIZING EXECUTION OF A NEW AGREEMENT WITH THE CITY OF ROANOKE CONCERNING VINYARD PARK DRIVE WHEREAS, Vinyard Park is a recreational facility located in the City of Roanoke, owned and developed by Roanoke County; and, WHEREAS, the Park requires adequate road access; and, WHEREAS, the City of Roanoke has cooperated with the County and recommended allocation of necessary recreational access funds pursuant to §33.1-223 of the Code of Virginia, 1950, as amended, for construction of the road; and WHEREAS, an agreement between the City of Roanoke and the Virginia Department of Transportation (VDOT) concerning the road provides that the City of Roanoke will acquire the right of way and easements necessary for the construction of the project at no cost to VDOT; and, WHEREAS, Roanoke City and Roanoke County have negotiated a new agreement concerning this matter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 11, 1991; and a second reading was held on June 25, 1991. 2. That the County Administrator is hereby authorized to execute the Plat Showing "NEW 50' RIGHT-OF-WAY & NEW 15' DRAINAGE EASEMENTS TO BE DEDICATED TO CITY OF ROANOKE, VIRGINIA", dated 27 February, 1990, prepared by Lumsden Associates, P.C. 3. That the County Administrator is hereby authorized to dedicate the right-of-way for Vinyard Park Drive to the City of Roanoke in fee simple and to dedicate the necessary drainage easements to public use. 4. That the County Administrator is hereby authorized to execute the new proposed agreement with the City of Roanoke concerning Vinyard Park Drive, and particularly providing for dedication of the right-of-way and easements. 5. That the County Administrator is hereby authorized to execute such other documents and take such other actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1 Clean Valley Council Two-year term of Vince Reynolds will expire June 30, 1991. 2 Parks and Recreation Advisory Commission Three-year term of Robert L. Falls, Vinton Magisterial District will expire June 30, 1991. 3 Transportation and Safety Commission Four-year term of Harry C. Nickens, Board liaison expired April 1, 1991. At the March 26, 1991 meeting, the Board eliminated the Board liaison position and added a citizen representative. 4 Roanoke Valley Regional Cable TV Committee A member from the School system shall be appointed by the School Board. This member will complete the four representatives from the County. 5 Roanoke Vallev Regional Solid Waste Management Board Four year term of John Hubbard will expire July 31, 1991. SUBMITTED BY: APPROVED BY: ~' r-s Mary H. A len Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION Elmer C. Hodge County Administrator Eddy Johnson McGraw Nickens Robers VOTE No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1991 RESOLUTION 61191-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 11, 1991, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Confirmation of Committee Appointments to the Board of Zoning Appeals, Parks & Recreation Advisory Commission, Virginia Western Community College Board, and Roanoke Valley Regional Cable Television Committee. 2. Acceptance of Sanitary Sewer Facilities serving Sink Sewer Extension. 3. Acceptance of Buckwood Trail into the Virginia Department of Transportation Secondary System. 4. Acceptance of Fairway View Trail into the Virginia Department of Transportation Secondary System. 5. Approval of Fireworks Permit for the Town of Vinton. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson with Item 5 removed for a separate vote, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item 5 approved upon motion of Supervisor Johnson contingent upon receipt of insurance documents, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: ~' Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: Arnold Covey, Director of Engineering & Inspections Clifford Craig, Utility Director Fireworks Permit File File ACTION NO. A-61191-6.a ITEM NUMBER ~~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 AGENDA ITEM: Confirmation of Committee appointments to the Board of Zoning Appeals, Parks and Recreation Advisory Commission, Virginia Western Community College Board and Roanoke Valley Regional Cable Television Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 28, 1991 meeting. Board of Zoning Appeals Supervisors Eddy nominated Eldon Karr to another five-year term. His term will expire June 30, 1996. Parks and Recreation Advisory Commission Supervisor Eddy nominated Paul Bailey to another three-year term representing the Windsor Hills Magisterial District. His term will expire June 30, 1994. Virginia Western Community College Board Supervisor Nickens nominated Patrick N. Shaffner to a four-year term and reappointed Jean Glontz to a four-year term. Both terms will expire June 30, 1995. Roanoke Valley Regional Cable Television Committee Supervisor McGraw nominated Don Terp as At-Large Citizen Representative for an initial one-year term. Supervisor Johnson nominated Harry C. Nickens as Board Member Representative. County Administrator Elmer Hodge nominated Anne Marie Green, Public Information Officer, as his designee, to serve on this committee. J-I RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. llen Elmer C. Hodge Clerk County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (X ) Motion by: nit-, r. _ .Tnhn inn No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x McGraw x Referred ( ) Nickens x To ( ) Robers x cc: File Board of Zoning Appeals File Parks & Recreation Advisory Commission File Virginia Western Community College Board File Roanoke Valley Regional Cable Television Committee File A-61191-6.b ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1991 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Sink Sewer Extension COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Sink Sewer Extension, Mr. N. Thomas and Mrs. Rosemary W. Sink, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the Sink Sewer Extension along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by John D. Abbott entitled Sink Sewer Extension, dated August 20, 1990, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the sanitary sewer construction is $5,000. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Sink Sewer Extension along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~a SUBMITTED BY: i'l.~ iti~ /~~.7 Clifford Cr~g~ P.E. Utility Director Approved ( ~ Denied ( ) Received ( ) Referred to Motion ACTION by: Bob L. Johnson Eddy Johnson McGraw Nickens Robers APPROVED: Elmer C. Hodge County Administrator VOTE No Yes Abs x x x x X cc: File Clifford Craig, Utility Director George Simpson, Assistant Director, Engineering J=a.. DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 8th__ day of March 199.1, by and between:__Mr. N_. Thomas and Mrs._Rosemary W. Sink hereinafter referred to as the "Developer, " party of the first part ; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. : W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all sewer lines, laterals, valves, fittings, connections, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the sewer systems in the streets, avenues and public utility and/or sewer line easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Sink Sewer Extens_io_n__ dated August 20, 19 90 made by John _ D. Abbott_ and on f i 1 e i n the Roanoke County Engineering Department. Page 1 of 3 The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1 ) year after date of acceptance by the County and wi 11 perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Mr. N. Thomas & Rosema W. Sink By' \ 0 Title: -- f~ State of : ~'''<~ ~ ~ County/City of: __ ~~--._ to wit: ~T~ foregoing deed was acknowledged before me this: / ~ -- day of , 19 By: Duly authorized officer on beha 1 f of _ Notary'J~Cibl i'c 1.~~ / My Commission expires: ~~ ~ ~ (( GL 1 ~-may C~ as Title Page 2 of 3 ~~ Approved as La form: County Attorney State of CountylCity of: By County Administrator of Roanoke County, Virginia Elmer C. Hodge to wit: The foregoing deed was acknowledged before me th19: , day of ' by Elmer C. midge, County Administrator, on behalf of the Board of Supervisors of Roanoke Coa~ty, Virginia . l~rtary Public My Commissi~+exp~res: Revised 1 t}~~'o~94 Page 3 of 3 ~. gas Kv a ~ : : / ~ o C m r ~ ~ ~~2~ ~~ r- ~ q8 - m I ~ I8 'B r 22 ~ W 3319 A X42 03 ,N„ ~ ,0 19 i9 ~ I j16 m N ~ 3315 ~ 14609 8 c ~ ~ 20 ~ o 33/O n '~ 33/1 !O J 'M P O ^ I tf~ .~ X6236 ti ~4 tt ^ ~ 3307 21 ~ v • o, C ~] ~ o ~~iJ 2/ u BJr q0 I . ~ _1 k~, --- ` / ` I ~u ~ I / ~ ~ ~ c_ - ~ o o 0 I3 U = ///~ / N ~O C COMMUNITY SERVICES AND DEVELOPMENT ~ -- ~~,rg,, \~.- P Oti "1.:1' NORTB ~ ~~ - w~ o+ YJ r ' ,~ • r - - • N ~If • O h ~ . o. f 933 B36' 9363 8339 B. i0b / 70 63 60 60 Rt. 1528 Robin Lyn \ 64.19 ~ 64.36 B1`~ 64 36 ~ - 9378 9368 B33B 41i B. N ~ ~55~ ~ 54~ O 53N N 52N FiOaa No~en vao°d l _. SINK SEWER EXTENSION S 2B I 6a f / / 6 f District R~, s~ Di rs ct ~~eek -Sze' P/0 37.05-3~ 1~~=100 RE ~.~-° -~ .. after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File George Simpson, Assistant Director, Engineering Arnold Covey, Director, Engineering & Inspections, and copy for Virginia Department of Transportation ITEM NUMBER AT A REGULAR MHELDNATOTHE RO OKE OOUNTYEADMINISTRAT ON OCENTER COUNTY, VIRGINIA MEETING DATE: June ii, i99i SUBJECTS Acceptano~tationBSecondaryTSysteminta the Virginia Department of Transp COUNTY ADMINISTRATOR'S COMMENTS:. SUMMARY OF INFORMATION: Ron Testerman, Inc., the developer of Buckhorn Wood, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0,32 miles of Buckwood Trail, from the intersection of Route 864 to the cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT' No county funding is required. RECOMMENDATIONS' The staff recommends that the Board approve a resolution to VDOT requesting that they accept Buckwood Trail into the Secondary Road System. ITTED BY: of Engineering & tions APPROVED: ~~ Elmer C. Hodge County Administrator ------------- ----------------------- - ACTION VOTE tdr~ Yes Abs Approved Denied Received Referred to Motion by: Eddy Johnson McGraw Nickens Robers -.~~.~ E F oa + ~`. ~ ' ~,. "~ `~.,i " ~ 912 enira ° kn. M COVE A ~t ~ ~~ fLEAtSOACC ~y ~ j Q ~~ WINOfAIt E ti' e'~.. a VICINITY MAP ~~ ~ 3 °"~" > V NORTH e^ `°a s,~ o~ i 4~~ ` 9o I .~,~~~ ~a 3.5E ~ 3 ~a i I0.0 Ac ~ Counly School Board 49.2 0l Roonoke Counly 1.86 Ac Moson Cove E/emenlary School a 3a2~ 50 49.3 Z 90 Ac. a 1.26 Ac (Dl ~, ~a2 1.55 Ac (C) 5 49.4 ya3 a jat 1.IOAc ~ 49.8 ,aa5 a5a 2.38 Ac ~ ~ 49.7 ~£ 47. I 877 Ac aaa 2.58 AC _- 3 ~ j.s~ 49.6 / 2 ,.,: „ . PROPOSED ADDITION SHOWN IN GREY 49.5 4 94 Ac(D) ~ 4 I I AC lCl - ~ _ DESCRIPTION: a, 1} Huckwood Trail from the intersection of Bradshaw Road (Route 864) to the cul-de-sac. Length: (1) 0.32 Miles Right of way: (1) 50 Feet .Roadway Width: (1} 31 Feet Surface Width: (1) 20 Feet Service: (1) 3 Homes ACCEPTANCE OF BUCKWOOD TRAIL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM gNGINSBRIIYG 2 ~`` AT A REGULA~IRGINiAG HELDHATBTHEDROANOICEECOjTNTYSADMINiSTRATION COUNTY, CENTER ON TUESDAY, 3UNE 11, 1491 RESOLUTION REQUESTING ACCEPTANCE OF gUCI(~100D TRAIL INTO THE i~IRGiNIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE iT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Buckwood Trail, from the intersection of Route 864 to the cul-de-sac, for a distance of 0.32 mile to be accepted and made apart of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2, That it appears to the Board that drainage easements and a fifty (50~ foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Buckhorn Wood Subdivision which map was recorded in Plat Book 12, Page 34, of the records of the Clerk's Office of the Cireuit Court of Roanoke County, Virginia, on November i4, i989 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of- way for drainage. 3 ,~ 3. That said road known as Buckwood Trail and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to became a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4 0 -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, ONLTUESDAYE, JUNEO11,C1991Y ADMINISTRATION CENTER RESOLUTION 61191-6.d REQUESTING ACCEPTANCE OF FAIRwAYgpORTAT ONLSECONDARY ROADISYSTEMPARTMENT OF TRAM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Fairway View Trail from the intersection of Fairway Estates Drive (Route 1380) to the cul-de-sac for a distance of 0.60 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1- 229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain maps known as Fairway Forest Estates, Section 1 & 2 Subdivision which maps were recorded in Plat Book 11, Page 41, and Plat Book 10, Page 122, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 15, 1987 and January 14, 1988 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Fairway View Trail and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part only of the State Secondary System of Highways in Roanoke County, from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File En ineering George Simpson, Assistant Director, & Inspection, and Arnold Covey, Director, Engineering copy for Virginia Department of Transportation ~' ITEM NUMBER AT A REGULAR MEELIDNATOTHEHROANOKE OCOUNTYEADMINISTRATION OCENTER COUNTY, VIRGINIA HE MEETING DATE: June li, 1991 SUBJECT: Acceptance of Fairway View Department of Transportation Secondary COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: FFE Development Estates, Section 2, approve a resolution requesting that they Trail into the Virginia System. Corporation, the developer of Fairway Forest requests that the Board of Supervisors to the Virginia Department of Transportation accept 0.60 miles of Fairway View Trail. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT' No county funding is required. RECOMMENDATI©NS- The staff recommends that the Board approve a resolution to VDOT requesting that they accept Fairway View Trail into the Secondary Road System. MITTED BY: Arnold Covey, Di cto of Engineering & Ins ections APPROVED: Eimer C. Hodge County Administrator --- -------------------------- ACTION VOTE Motion by: No Yes Abs Approved ( ) Eddy Denied ( ) Johnson Received ( l McGraw ------ Referred Nickens to Robers --- ~suu {{~`F 4~ ~ HIO(G~' '~ y ~+~ 1 D ~~ _ ~Q~ ~~ - °~ ~ x~ s' y ~ _-_~ =GRAND/N ~ RD. 1 4 ~ H ~ ~O~E11LA~~~ B~R~I~D~LE~~y ~ L~; ALLEY ~~~ VICINITY MAP', a~ - E ~-+y Es~R IMOrt~o ~`, i~'R ogwo~°. n g ?c w ti ~F~IEVIit a y, •lqi r'rp~., ~E. ya,~ ; J ~, `! C~v v .,,.~..~4c~ ~ CB' wEN- ~~ NORTB ACCEPTANCE OF FAIRWAY VIEW `TRAIL INTO THE VIRGINIA BNGIN$$RIN(3 DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINTER ONLTUESDAHYE, JUNEO11.C01991Y MINISTRATION CEN RESOLUTION REQUESTING ACCEPTANCE OF FAIRWAY VIEW TRAIL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE iT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Fairway View Trail from the intersection of Fairway Estates Drive (Route 1380) to the cul-de-sac for a distance of fl.bfl miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty {5fl) foot right-of-way for said road have heretofore been dedicated by virtue of a certain maps known as Fairway Forest Estates, Section 1 & 2 Subdivision which maps were recorded in Plat Book 11, Page 41, and Plat Book 10, Page 122, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 15, 1987 and January 14, 1988 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3 ~~ 3, That said road known as Fairway View Trail and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4 A-61191-6.e ACTION NO. ITEM NUMBER °"'~ AT A REGULAR HELDIAT THE ROANOKE~DCOUNTY UADMINISTRATIONROCENTER COUNTY, VIRGIN MEETING DATE' June 11, 1991 AGENDA ITEM: Approval of Fireworks Permit for the Town of Vinton COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Town of Vinton is requesting a Fireworks Permit for July 4, 1991. Attached is a letter from Town Manager Brad Corcoran outlining the safety plan that will be implemented. RECOMMENDATION' It is recommended that the attached Fireworks Permit Application be approved. Respectfully submitted, Approved by, Mary H. lien Elmer C. Hodge County Administrator Clerk to the Board -------- ---- __ ------ ACTION VOTE s Abs No Y Approved (X ) Motion by. T PP B Edd X ve ~~ to app~p tance of Eddy Denied ( ) contingent upon acc ep x Johnson Received ( ) insurance documents McGraw x Referred ( ) Nickens x To ( ) Robers x cc: File Fireworks File John Cease, Chief, Police Don Gillespie, Fire Marshal Roanoke County Code the following organization hereby applies to the Board of Supervisors of Roanoke County for a display of Pursuant to the provision of Section 11-2 of the ., fireworks within Roanoke County. 1. Name of Organization: 2. Address: 3. 4. FIREWORKS DISPLAY PERMIT APPLICATION Date of Fireworks Display: Location of Fireworks Display: July 4 1990 5. Name and address of qualified expert who will conduct such display and basis for his qualification as an expert: 6. Attach copy of Certificate of Insurance. 7. Attach a safety plan outlining precautions that will be implemented for the duration of the fireworks display. ~~, The undersigned hereby certifies that the provisions of Section 11-2 of the Roanoke County Code have been read and will be complied with by said organization. Any fireworks that remain unfired after the display shall be immediately disposed of in a safe manner. G2~~-- Name ~~ ~-c~.w,- S CC50r~ ~, ~ r Title Towm of Vinton 311 S. Pollard Street TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE 1703) 983-0607 FAX (7031 983-0621 June 5, 1991 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24015 Dear Board Members: MARY BETH LAYMAN SPECIAL PROGRAMS COORD. The Town of Vinton is applying for a Fireworks Display Permit for July 4, 1991 at 9:30 P.M., at 814 Washington Avenue, in Vinton Virginia. The following safety plan will be implemented for the duration of the display. a) The Vinton Police Department will have four off-duty policeman supervising traffic control prior to and after the fireworks. During the fireworks exhibit two policemen will be stationed at the perimeter of the restricted fallout zone and two policeman will be stationed at Meadow Street and Washington Avenue. Additional town staff will be assisting at the fallout zone. b) The Vinton Fire Department will have a crew on duty at the location of the fireworks display. c) The Vinton First Aid Crew will be on location with a squad vehicle, ambulance, and ample personnel to assist with first aid and to assist with crowd control at the restricted fallout zone. The company responsible for the display will be Fireworks Unlimited of Yanceyville, North Carolina with $1,000,000. combined single limit insurance coverage provided by the Allied Specialty Insurance Inc., T.H.E. Insurance Company, of Treasure Island, Florida. Should you have any questions, please feel free to contact me. Sincerely, Brad Corcoran Town Manager BC/ml TOV1/N OF VtNT~N P. O. BOX 338 ~~ VINTON, VIRGINIA 24179 May Beth Layman DATE 6/5/91 TO Mary Allen FROM SUBJECT Mary, As of this date I have not received the insurance certificate from Fireworks Unlimited of Yanceyville, North Carolina. I will forward the certificate as soon as I receive it. Thank you for your assistance in this matter. Sincerely,'~/~~, ~,%G' ~~~~~/~ mss--` Mary~B~th Layma ~- COUNTY OF ROANORE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE ~ of General~l~ Amount Fund Expenditures 5,653,756 Audited Balance at July 1, 1990 $ 7/1/90 9/25/90 9/25/90 Amount reimbursed by County Schools ro riation to Police Department App P Rescinding Parks and Recreation User 500,000 (200,000) 85, 421) ( Fees 11/13/90 Allied Signal 11/13/90 Read Mountain Fire Station 12/4/90 VDOT Matching Funds 12/4/90 Legal Fees for Dixie Caverns 12/4/90 Expansion of CORTRAN Service 12/18/90 Back Creek Fire and Rescue Station (875,000) (174,886) (347,500) (186,850) (5,000) 9,700) ( Balance as of June 11, 1991 $4 269,399 6.25 Submitted by Diane D. Hyatt° Director of Finance Note: On December 18, 1990 the Boaro riat d Balance at 6 t25$ aof oGeneraleFund to maintain the General Fund Unappr p expenditures ($68,310,395). '"'J COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY 1990 August 28, September 25, 1990 Beginning Balance at Roanoke County Code Contribution to TAP Living Center 1990 $ July 1, Book Supplement - Transitional 50,000 9, 845) ( (15,000) September 25, 1990 October 23, 1990 Contribution to Darrell Shell Scholarship Replacement of lost State Revenues for the Arts 1,000) ( (4,250) 6, 800) November 13, 1990 Attorney fees for cable tv negotiations ( (5,574) December 18, 1990 Back Creek Fire and Rescue station 1,000) March 12, 1991 Contribution to Terry Plunk Memorial ( $ 6,531 Balance as of June 11, 1991 Submitted by Diane D. Hyatt Director of Finance ACTION NO. /~/ ITEM NUMBER ~T w AT A REGULAR MEETINGT THEHROANO E COUNTYEADMINISTRATION CENTER COUNTY, VIRGINIA HELD A MEETING DATE: June 11, 1991 AGENDA ITEM: Work Session on the Capital Improvements Program COUNTY ADMINISTRATOR'S COMMENTS: STJNIlKARY OF INFORMATION At this work sessio f Supervisors to kdetermine the aoverall projects with the Board o P roved b the Board of ranking of each project. Those projects app Y Supervisors will be included92 through FYl 1995f96 of the Capital Improvements Program FY 1991 Respectfully submitted, Reta R. Busher Director of Management and Budget Approved by, ~~~ ~ Elmer C. Hodge County Administrator --------------- --------------------------------- VOTE ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) McGraw Referred ( ) Nickens To Robers ACTION NO. /~/ ITEM NUMBER (, - AT A REGULAR MEETI AT THE ROANOKE~DCOUNTY ADMINISTRATIONROENTER COUNTY, VIRGINIA HELD MEETING DATE• June 11, 1991 AGENDA ITEM• Joint Work Session with the Parks and Recreation Advisory Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Parks and Recreation Advisory Commission has requested a work session with the Board of Supervisors to discuss a user survey for senior citizens in preparation for the Capital Improvements Program. p, packet of information has been included with the agenda packet for your review. ~r~~ i'~ ~~t~ Elmer C. Hodge County Administrator VOTE ACTION No Yes Abs Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson McGraw Nickens Robers AT A REGULAR M HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER COUNTY, VIRGINIA, ON TUESDAY, JUNE 11, 1991 RESOLUTION CERTIFYING EgECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. a _ ti G7 C o ~' ~' C' t"i 'O 'O T~ g Y Y > A A m A ~ A C C A A Y Y J ~ C] c a c ~ C7 z x o A S~ T B ` °` r~ z i .Y, 0 0 o cooo ° .+ y y in ~ 00 0~~„~, ~„ ~, Y ~v Y z o 0 0 0 0 0 0 ro, ~ y ~., ~~~~.,y r z - A ti y~zzo~ ooo e ,z T ~ Pia c>y c °-a v v v v A A A A A A A A w : Y PO O w w w W w Z CS A Ci C] CJ O C'] O " Z y a A A A A A A At w w Pa w w °O Y» Y Y Y ~-! H J ~-! H "~J J y Y O Z z x z Y i i Z w L~ A cn b H ~p Z C] Z~ Z Y Y A O w w w> PAC w z z O ,~,~ y O O Y cn O A w ~-! Z w~ w Y w O O O y A w 0 S y C S A Y ~ y w y< pC Z S C < w A< O C Z. 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Steve Carpenter Meeting Background/Intent Statements......Steve Carpenter Bill Skelton Review of Survey Results ..................Commission's District Representative Statement of Commission Recommendation....Vince Joyce Closing Remarks ...........................Pill Skelton Question & Answer Reriod ..................Commission & Staff SENIOR CENTER PUBLIC MEETINGS OPENING REMA RI'.S Dur^ing the past two years, the F'ar^ks and Recreation Advisory Commission has been st~_idying the need for^ a new senior^ citizen's center^ in Roanoke Co~_~nty. F'op~_tlation studies show that Roanoke County's senior^ pop~.tlation, age v5+, is the fastest gr'owing age gr^o~_ip in the Co~.inty. At pr^esent, there are as many senior^s as residents 18 year^s of age and ~.~nder^ living in the Co~_~nty. The senior pop~_~lation in Roanoke Co~_tnty has shown steady increases while pop~_ilations in Salem and Roanoke City have declined. Within the next i` years, it is projected that the Co~.inty senior pop~_~lation will double in size from 14,.Q~00 to E9,Q~00. Ogden Center has ser^ved as a senior^ citizen's center^ since 197: and d~_ir^ing the last 19 year^s, the r^apidly deter^ior^ating facility has witnessed an average of less than ~E,000 per year expended for r^epairs and impr^ovements. It is estimated that it will requir^e a minimum of X175,000 to renovate and repair Ogden Center, the grounds and parking areas. Ogden Center is the headq~_~arters for^ senior citizen's leisure ser^vices in Roanoke Co~_tnty and ser^ves as the central administr^ative site for development of the senior citizen's satelite programs. The satelite programs wer^e developed to take services closer to the par^tici pants in their neighborhoods, beca~_~se no location in the Co~_inty is centr^al to ever^yone. At the pr^esent time, there are six (b) different satelite facilities used to offer programs and activities in addition to ser^vices offer^ed at Ogden. There is a dir^ect r^elationship between the senior citizens headq~_tarter^s (Ogden) and the q~_iality of pr^ogr^ams offered at satelite facilities. All office work takes place at Ogden, which incl~_ides pr^ogr^am development, organization, registration and the coordination of staff and resources. All s~_ipplies and equipment are stor^ed and maintained at the Ogden Center for ~_~se at the satelites. All participants in the senior program, whether at Ogden or a satelite center were involved in the s~_trveys, the Commission st~_idy and these public meetings. Currently, the Ogden Center is not capable of providing appropriate space to meet the cur^r^ent needs of citizens and will not be adequate to meet the future needs of an increasing population of senior ad~_~lts. It is the intent of the Commission to make recommendations which will improve services for Roanoke Co~_~nty's senior adults and to help the Parks R Recreation Department meet the future needs of citizens. Ogden lacks modern heating and air conditioning, has poor lighting, poor acoustics, limited parking, inefficient office and storage space, poor handicapped access, and limited classy^oom space but continues to be regarded as a warm, comfortable and pleasant center^ for senior ad~.~lt activities. Staff should be credited with overcoming the handicap of the facility by cr^eating s~_ich a vibrant, friendly atmosphere for social activities. These same staff and the participants ar^e enco~_iraged to par^ticipate in the Commission's recommendation for a positive approach to improving existing senior services and to position the Department to meet the increasing needs of futur^e seniors. REVIEW OF SURVEY RE5ULTS ~In the.=spring of 1989-, a survey of the senior citizens~at Ogden Center and satellite progra~s was cond~_~cted by the Rar^ks and Recreation staff to assess the r^ecreation needs, attit~_~des and inter^ests of participants in the program. 121 participants responded to the s~_~rvey. Of primar^y concern was the attit~_~des of par^tici pants about the Dgden Center facility. The res~_~lts of this survey ar^e summarized as follows: - 54. 2Y• live in so~_~thwest Roanoke County. - Overall 8Q~.2X of all respondents had visited the Ogden Center^ within the prior year. - 97. 3X were satisfied with the programs at Ogden Center, b~_~t 41.8% wanted to see mor^e educational pr^ograms offered. - 71. 8X wer^e satisfied with general condition of the Ogden Center. 24.8'/. would rather see a new center developed than r^epair^ the present one. ~B.iX would rather repair' Ogden than build a new center. - 8E. 5X of the respondents agree that Ogden is in a good geographic location for Roanoke County's senior citizen pop~_~lation. - 65. 1Y• do not think that one senior center can adequately meet the needs of the senior' pop~_ilation in Roanoke County. - SQ~X of the respondents wanted more outdoor recreational facilities provided on a county-wide basis in the Co~_~nty park system. In ~pbr~_iary, 1991` the Rarks R Recreation Commission requested that staff conduct another s~_irvey to determine the attit~_~des and interests of participants at the Ogden Center only. The focus of this survey was to determine if participants at Ogden Center were satisfied with the facility and what recommendations they had for improvements. The res~.~lts of this second s~_irvey are as follows: - 155 participants of the Ogden Center program responded to the survey. The average monthly attendance at Ogden is 854. - When asked if satisfied with the Ogden Center the following answers were given: 87X were 80'/. were 7~DX were 66X were E4X were satisfied with the location satisfied with the programs satisfied with the grounds. satisfied with the parking satisfied with the building - When asked, what would yo~_~ do to improve the Center, the following answers 36X ~9'/. 18X 1~X 2X were 5ald 5ald said said said given: to renovate the Ogden Center to renovate & build an addition to do .nothing to build a new facility, same site to build a new facility nearby _~ COMMISSION RECOMMENDATIONS Based on the Roanoke Co~_~nty Senior Citizen s~_~rvey assessment res~_ilts of 1989 and 1991 and a thorough st~_~dy of senior demographic statistics, existing services and f~_~t~_~re needs, the Rarks and Recreation Advisory Commission recommend the following: RECOMMENDATION: A replacement m~_~lti-purpose senior citizens center for the existing Ogden Center be developed to provide for a facility equal to or better than the existing center. The new facility location should be in a low traffic area, an area of high-density senior citizen pop~_~lation and should be able to be accessed by p~.~blic transportation. Of extreme importance to the Commission is that the existing senior center not be closed until the new center is ready for occupancy and uninterrupted service. ALTERNATIVES: 1. Renovate the existing Ogden Center to better serve participants. Extent of renovations to be considered only after the completion of a thoro~_~gh st~_~dy of Ogden is completed by a q~_~alified professional firm. ^c. Leave the Ogden Center and services like they are now. CLOSING REMARKS Although the majority of Ogden Senior Center participants surveyed indicated that the existing center' sho~_ild be renovated utilizing gener^al f~_~nd allocations, the Commission and staff agree that the senior^'s pr^efer^ence is not s~_~rprising, given the fact that no specific locations of potential center^s or direct comparisons with existing new multip~.tr'pose senior center^s wer^e offer^ed or^ specified as a basis of compar^ison. O~_~r study clearly indicates that the recr^eation facility needs of our senior pop~_tlation are immediate and will soon become cr^itical. Senior^s have mor^e leisur^e time available than any other age group in the Co~_~nty and have earned the right to enjoy a quality of life befitting their legacy and contrib~_ttions to o~_~r fine comm~_tnity. The Commission recommends that a multi-p~_~r'pose senior center be designed for^ older citizens to enhance the quality of life, pr^ovide activities and services that encourage members to preserve their ability to f~_~nction in the community, and to provide diverse opportunities for the comm~_~nity. The center sho~_~ld include appr^opr^iate space to maintain yo~_~r cur^r^ent services and should improve your services for^ now and the future. :- Schedule of -Meetings to Share Results of Senior Citizens Survey OGDEN CENTER: Wed., July 10 - Pot Luck Luncheon begins at 12 noon with meeting beginning between 12:30 - 12:45 PM. We have space for 40 - 60 people. Thurs., July 11 at 6:30 or 7:00 PM for 40 people. SATELLITE CENTERS: (We suggest that these meetings be held after the Pot Luck Luncheon at each site. Lunch is at 12 noon with the program beginning at 12:30 or 12:45 PM.) BENT MOUNTAIN - Mon., July 15 at Mt. Union Church of the Brethren. This site is located at the top of the climb up Bent Mountain on the left hand side of Rt. 221. Enter the church through the front door, turn left and go up the steps to the meeting room. The average number of participants at the Pot Luck Luncheon is 15. This site is not very active by the participants choice. We offer a luncheon or outing once a month. MASONS COVE - Thurs., July 18 at the Masons Cove Firehouse. This facility is located on Bradshaw Road. Turn onto Rt 311 at Hanging Rock and then left onto Bradshaw Road. The Firehouse is about 2 miles down on the left. We meet in the Community Room which is located on the left side of the building. The average number of participants at the Pot Luck Luncheon is 26. We offer a variety of craft and educational programs along with van outings. NORTH COUNTY - Thurs., July 25 at the Naval & Marine Reserve Center, 5301 Barnes Ave. Turn beside the Division of Motor Vehicles on Peters Creek Road, go to end of street and turn right. The Naval & Marine Reserve Center is on the left. Take the first left into the parking lot. The luncheon will be held in the Drill Hall, which is located at the back of the building and is entered by the door next to the truck ramp. The average number of participants at the Pot Luck Luncheon is 30. In addition to the luncheon, we offer a craft club which meets weekly, craft classes and van outings. We also offer classes and a bridge club at the Hollins Library which serves this same area. GLENVAR - Friday, July 26 at the Glenvar Library located west of Salem on Rt. 11. The Library is on the right past the State Police Headquarters on Daugherty Road. The meeting room is on the right after you enter the main door. The average participation number at the pot luck luncheon is 30. There are a variety of programs offered at this site. ADDITIONAL MEETINGS CATAWBA COMMUNITY CENTER - Wed., July 17 at 6:30 PM. Take Rt. 311 over Catawba Mountain. Turn right at the Catawba Mercantile and then take another immediate right. The Catawba Community Center is on the right, past the Post Office. We do not offer any programs at this site. BLUE RIDGE LIBRARY - Tuesday, July 23 at 10:00 AM. Take Rt. 460 East. Go 1/4 mile past traffic light of the intersection of Alt. 220 and 460. The library is across from the Bank of Fincastle. Turn right off of 460. We offer craft classes at this site and .draw some participants from as far away as Bedford. CRAIG AVENUE CENTER - Thurs., July 11. Lunch is at 12 noon and the meeting will start at 12:45 - 1:30 PM. Take Elm Avenue Exit from 581. Follow Rt. 24 past Fallon Park Swim Pool and past PSG (formerly Burlington Industries). Turn right past the traffic light onto 3rd Street. Go 2 blocks and turn left onto Franklin. Franklin runs into the Craig Ave. Center. We used to program on a limited basis for the Craig Senior Citizens Luncheons but we stopped our programs when the League of Older Americans started the Diners Club on Tuesdays and Thursdays. The average number of participants for this luncheon is about 16. v M E M O RAN D U M To: Board o~ Supervisors ~~ From: Elmer C. Hodge Date: June 4, 1991 Subject: Ogden Senior Citizen Center Attached is a report from the Parks and Recreation Advisory Commission on the Ogden Center. Members of the Commission will be at the Board meeting at 5:30 p.m. on June 11 to request permission to conduct a users survey in preparation for the Capital Improvements Program. They want to determine if senior citizens in the Roanoke Valley are better served at this location or at other locations. They would also like to report on their activities and plans for the year. ECH/meh Attachment cc - Mrs. Mary H. Allen, Clerk Board of Supervisors THE NEED FOR A NEW SENIOR CITIZEN FACILITY E X E C U T I V E S UMMARY During the past two (2) years, the Parks and Recreation Advisory Commission has been studying the need for a new senior citizen's center in Roanoke County. With the preceding in mind, two (2) separate senior surveys were conducted. An assessment of senior recreation needs was completed in April, 1989. The February, 1991 survey helped determine senior participant satisfaction levels with Ogden Center facilities and services. Population studies show that Roanoke County's senior population (55+) is the fastest growing age group in the County. At present, there are as many seniors as residents 18 years of age and under living in the County. While the senior population in Roanoke County has shown steady increases, senior populations in both the cities of Roanoke and Salem have registered a decline in population. Within the next twelve (12} years, it is projected that the County senior population will more than double in size to 28,859 seniors. Ogden Center was initially opened as an elementary school almost 100 years. ago and has been in operation as a senior center since 1972. During the last nineteen (19} years, the rapidly deteriorating facility has witnessed an average of less than $2,000 per year expended for repairs and improvements. Over 800 seniors visit the center every month which has long ceased to meet increasing space needs. Although the majority of Ogden Senior Center participants surveyed indicated that the existing center should be renovated utilizing general fund allocations, the Commission and staff agree that the senior's preference is not surprising, given the fact that no specific locations of potential centers or direct comparisons with existing-new multipurpose senior centers were offered or specified as a basis of comparison. The attached Commission recommendations and associated study results, clearly indicate that the recreation facility needs of our senior population are immediate and will soon become critical. Seniors have more leisure time available than any other age group in the County and have earned the right to enjoy a quality of life befitting their legacy and contributions to our fine community. 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';'.•' •. '1 ; :. ~OOSSt! QOOMA3NOH ~ Q . . 1: , ~ . »nHldv LT ~F ROANp~~ z ~p ~ ~ Z v ,_ , "a 18 150 88 S~SQUICENTENN~P~ A Beauti~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE ALL~AMERICA CITY C~~~~~ ~~ ~~~~~~~ ,~~ ~~, 1979 1989 June 12, 1991 Reverend Charles W. Easley, Jr. St. Mark's Lutheran Church 1008 Franklin Road, S. W. Roanoke, VA 24018 Dear Reverend Easley: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWEIA MAGISTERUL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGIST'ERUL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERUL DISTRICT BOB L. JOHNSON HOWNS MAGISTERULL. DISTRICT RICHARD W. ROBERS CAVE SPRING. AIAGISTERUIL DISTRICT On behalf of the Board of Supervisors, l would like to take this opportunity to let you know of our appreciation for your attending the meeting on Tuesday, June 11, 1991, to offer the invocation. We feel it is most important to ask God's blessing on these meetings so that all is done according to His will and for the good of all citizens. Thank you for sharing your time with us. Sincerely, Steven A. McGraw, Chairman Roanoke County Board of Supervisors P.O. BOX 29800 • ROAIVbKE. VIRGINIA 24018-0798 (703) 772-2004 O~ p,OANp~.~ ~ F Z z °v ; a 1501. 18 YEARS, 1988 SFSQVICENTENN~P~ r1 Bcautifu/Beginning COUNTY ADMINISTRATOR ELMER C. HODGE ~ AII~AMEflICA CITY C~~r~n~ ~~ ~u~n~~~ 'I I' I I 1979 1989 June 12, 1991 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWElA MAGSSTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERUIL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT The Honorable Harry C. Nickens Roanoke County Board of Supervisors P. O. BOx 29800 Roanoke, VA 24018=0798 Dear Dr. Nickens: This is to advise that at their meeting held on Tuesday, June 11, 1991, the Board of Supervisors voted unanimously to appoint you as the board member representative to the Roanoke Valley Regional Cable Television Committee. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, `~Z ~ Mary H. Allen, Clerk Roanoke County Board of Supervisors bj h Enclosures cc: Mr. Bernard W. Langheim, General Manager, Cox Cable Roanoke Ms. Mary F. Parker, Roanoke City Clerk P.O. BOX 29800 ROAN(BKE. VIRGINIA 24018-0798 (703) 772-2004 O~ ROANp~~ ~ A i ti p Z c~ z v a 18~$ E50 8$ SFSQUICENTENN~P~ a Beaulifu/Beginning COUNTY ADMINISTRATOR ELMER C. HODGE ALL-AMERICA CITY ~~~~~ ~~ ~~~~u~.~ ~~~ ~~, 1979 1989 June 7, 1991 Mrs. Anne Marie Green Public Information Officer Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mrs. Green: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWEfA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL OISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT This is to advise that at their meeting held on Tuesday, June 11, 1991, the Board of Supervisors voted unanimously to appoint you as the designee of County Administrator Elmer C. Hodge for the Roanoke Valley Regional Cable Television Committee. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Enclosures cc: Mr. Bernard W. Langheim, General Manager, Cox Cable Roanoke Ms. Mary F. Parker, Roanoke City Clerk P.O. BOX 29800 • ROANQ9KE. VIRGINIA 24018-0798 (703) 772-2004 O~ p,OANp~.~ ~ ~ i h ~ p z ~ ~ z J `a 18 E5o ' 88 S~SQUICENTENN~P~ A Beau[i~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE June 12, 1991 Mr. Stephen A. Musselwhite 549 Aragona Drive Vinton, VA 24179 Dear Mr. Musselwhite: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN GTAWElA MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS GVE SPRING MAGISTERIAL DISTRICT The Roanoke County Board of Supervisors asked me to express their sincere appreciation for your previous service to the Virginia Western Community College Board. Allow me to personally thank you for the time you served on this board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/bjh cc: Dr. Charles Downs, President Virginia Western Community College All•AMERICA CITY C~~~~ 1979 1989 P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004 O~ ROANp~~ ~ .w A Z ~ ~ 2 v `a /x~ 150 . 1 V YEAflS 8$ SFSQUICENTENN~P~ .a Beauti~ulBegrnning COUNTY ADMINISTRATOR ELMER C. HODGE Ms. Mary Beth Layman Town of Vinton P. O. Box 338 Vinton, VA 24179 Dear Mary Beth: June 12, 1991 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWFIA MAGISTERAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGSSTERAL DISTRh;T BOB L. JOHNSON HOLLWS MAGISTERAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT Attached is a copy of Action Number 61191-6.e which approves your application for a fireworks permit for July 4, 1991, contingent upon following the safety plan outlined in Brad Corcoran's letter of June 5, 1991, and upon Roanoke County receiving the insurance certificate. This action was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, June 11, 1991. If you need additional information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/bjh Attachment cc: Mr. Brad Corcoran, Vinton Town Manager Fire Marshal Don Gillespie, Roanoke County Police Chief John Cease All-AMERICA CITY u~t~t~ u~ ~~~~~~~ ,~ ~ ~ ~, 1979 1989 P.O. BOX 29800 ROAI~IOKE. VIRGINIA 240'18-0798 (703) 772-2004 OF ROANp~~ ~ .N i Z 7 2 v ''a 1838 E50;' '1 88 SFSQUICENTENN~P~ A Beautitul8eginninQ COUNTY ADMINISTRATOR ELMER C. HODGE Mr. Patrick N. Shaffner 6141 Saddleridge Circle Roanoke, VA 24018 Dear Mr. Shaffner: June 12, 1991 BOARD OF SUPERVISORS STEVEN A. MCGRAW, CHAIRMAN CATAWElA MAGISTERAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTTERIAL DISTRICT This is to advise that at their meeting held on Tuesday, June 11, 1991 the Board of Supervisors voted unanimously to appoint you as a member of the Virginia Western Community College Board for a four-year term beginning June 30, 1991, and ending June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, Clerk Roanoke County Board of Supervisors bj h Enclosures cc: Dr. Charles Downs, President Virginia Western Community College ALI~AMEflICA CITY C~~~~~ u~ ~~~~u~~ ~~~ ~~, 1979 1989 P.O. BOX 29800 ROAN~KE. VIRGINIA 24018-0798 • (703) 772-2004 O~ POANp~~ ~ ,a Z ~~ ~ z J a 8 8 E50 $8 SFSQUICENTENN~P~ 1 6cautirul BeQinninQ COUNTY ADMINISTRATOR ELMER C. HODGE All-AMERICA CITY C~u~t~t~ ~~ ~~~~~~~ ~~~ ~~, 1979 1989 June 12, 1991 Mr. Paul D. Bailey 4474 Kirkwood Drive, S. W. Roanoke, VA 24018 Dear Mr. Bailey: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWEiA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE•CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR MILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERALL DISTRICT The Board of Supervisors have asked me to express on their behalf their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. This is to advise that at their meeting held on Tuesday, June 11, 1991, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission representing the Windsor Hills Magisterial District for a three- year term. Your term will expire on June 30, 1994. State law provides that any person elected, re-elected, appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/bjh Enclosures cc: Steve Carpenter, Director, Parks & Recreation P.O. BOX 29800 • ROANCDKE. VIRGINIA 24018-0798 • (703) 772-2004 O~ ROANp,,~~ ~ ,N i z c~i ~ 2 °v , 'a i $ E50 88 S~SQUICENTENN\P\' A Beau[i~uJBeginnin~ COUNTY ADMINISTRATOR ELMER C. HODGE ALL-AMERICA CITY C~~~n~ u~ ~~~~~~~ ~~~ ~~, 1979 1989 June 12, 1991 Mrs. Jean Glontz 5212 Hawkbill Circle Roanoke, VA 24018 Dear Mrs. Glontz: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWELA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERALL. DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERAL DISTRN:T BOB L. JOHNSON HOWNS MAI3ISTERUIL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGSSTERIAL DISTRICT The Board of Supervisors have asked me to express on their behalf their sincere appreciation for your previous service to the Virginia Western Community College Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. This is to advise that at their meeting held on Tuesday, June 11, 1991, the Board of Supervisors voted unanimously to reappoint you as a member of the Virginia Western Community College Board for a four-year term. Your term will expire on June 30, 1995. State law provides that any person elected, re-elected, appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, `~~ ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/bjh Enclosures cc: Dr. Charles Downs, President Virginia Western Community College P.O. BOX 29800 ROANtDKE. VIRGINIA 24018-0798 <703) 772-2004 O~ ROANp~.~ ~ ,F Z J a 18 ES~i ~8$ '~SQUICENTENN~P A Beautiful Beginning COUNTY ADMINISTRATOR ELMER C. HODGE Mr. Don Terp 5140 Appletree Drive Roanoke, VA 24019 Dear Mr. Terp: June 12, 1991 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT This is to advise that at their meeting held on Tuesday, June 11, 1991 the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Regional Cable Television Committee as an at-large member for an initial one-year term. Your term will expire June 11, 1992. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, `~~~~ ~ . Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Enclosures cc: Mr. Bernard W. Langheim, General Manager, Cox Cable Roanoke Ms. Mary F. Parker, Roanoke City Clerk ALIdMERICA CITY C~~~~~ u~ ~u~n~~~ ,~~ ~~, 1979 1989 P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703> 772-2004 O~ ROANp~.~ ~ ,A Z A L7 O Z J a~ 18 E50 88 SF`SQUICENTENN\P~' A Beautiful Beginning COUNTY ADMINISTRATOR ELMER C. HODGE ALL~AAIERICA CITY C~~~~~ ~~ ~t~~Yttt1~~ 'I I' I 1979 1989 June 12, 1991 Mr. Eldon L. Karr 8011 Poor Mountain Road Bent Mountain, VA 24059 Dear Mr. Karr: BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWElA M/1C.IS1'ERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERUL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L..IOHNSON HOWNS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERAL DISTRICT The Board of Supervisors have asked me to express on their behalf their sincere appreciation for your previous service to the Board of Zoning Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. This is to advise that at their meeting held on Tuesday, June il, 1991, the Board of Supervisors voted unanimously to reappoint you as a member of the Board of Zoning Appeals for a five-year term. Your term will expire on June 30, 1996. It is necessary that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Committee. Please telephone Mrs. Elizabeth Stokes, Clerk, at 387-6208, as soon as possible and arrange to have the oath administered. State law provides that any person elected, re-elected, appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, .mod Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/bjh Enclosures cc: Claude Lee, Secretary Elizabeth Stokes, Clerk of Circuit Court P.O. BOX 29800 ROANpKE. VIRGINIA 24018-0798 • (703) 772-2004 3 (/~ -I c+ TI ~ a ~• ~ ~ ~• ~ ~ ~ -' n, m -z ~ ~ ~, n ~ CD O ~ ~ ~ ~ fi ~ W R\\ .'\ S CD O ~ O ~ ~ -S c+ ~~ o ~~~ ~ ~.. ~, ~.. ' -h N r ~` `~ -h ~• c a, o n~Q ~ ~~•~ -' ~ \ t c sv c-r ~--~ ~, ~ cn CD ~~ Q1 Q ~ (n Q1 (' cn O O < l cn O -h CD I ~• ~ (/~ -< ~ rh i]~ A~ O O~ cn ~ c+ ~ ('~ C7 ~--y CD 'S fD ~ CD -~<~ ~. ~ ~. ~~ ~~< ~ ~~ <~ a ~~ z ~- ~~ o ~ ~ ~+ ~ ~ . ~-~- ~ ~ ~. c+ ~ (p C7 N -z sv ~ • 'S "'S O A~ ~ ~ .-• (") ~ O (D t--i 'S ... ~~ ... ~~ ~~ o ~ -~ ~~ -~ -~ o a~ 3 a C O (~ m n 3 a ~ ~ n m ~ ~'1 Z 0 3 0 . ~ ~ ?' Z 3 ~o ~ c~i o ~ W x ~° Z w < D ~ N OD Z r ,p ..~ ~ r O ~ ~ Z a v D -i m i tJ`1 O~ p,OANp,Y~ ~ ~~ %r~ ~~~ ~• ~.~ p ~u~n Z ~ ~ z v __ `:a 0 150 Q FIRE AND RESCUE DEPARTMENT 18 YEAPS~ $$ T. C. FUQUA CHIEF SFSQUICENTENN,p~ A Beautifu/Beginning IaATE. June 4, TO: Mr. Elmer_ C. Hodge, Jr. ~ ~ FROM: Chief T. ',~ua /. 1991 SUBJECT: Status -Read Mountain Fire and Rescue Operation The following update is provided concerning the progress of the Read Mountain Fire and Rescue operation: 1. The exterior of the station has been bricked. Interior finishing is in progress. 2. The projected station completion is August 1991. 3. All firefighting equipment has been ordered and received. 4. The first phase of training has been completed. 5. A dinner meeting of the organization will be held on June 18, 1991. Training certificates will be presented to individuals. 6. Appointment of operational officers and election of business officers will be held on July 9, 1991. 7. The charter roster has 32 members with varying levels of firefighter training and 18 members are certified Emergency Medical Technicians or higher. 8. Barring any unforseen problems, I anticipate placing this company in full service by October 1991. I will continue to up-date you as this project nears reality. 3568 PETERS CREEK ROAD. NW. ROANOKE. VA 24019 • (703) 561-8070 FAX TELEPHONE (703) 56~-8108 ~~~ ~/ ~~~r~~~ ~ ~----_ ~ ~ ..8~ La.2.t] ~zJ - 1~~ C~ ~.a-~ ~-~ ~ u-~-~ ~ _ ~~ ,~-y°-~ ~ ~~ c ~ )t a h ~ '~ j+~ 5/30/91 Elmer Hodge: Mary Allen: a roll Bob Johnson called and rs d that he would like to have p laced on the agenda for next meeting. deductions for f iref ighte p e and Mr . etc. behind He understands the board r $errespects the reasoning Ho g Hodge turned them down. laced on the agenda so that decision but he would like the item p the board can vote on it even if it is defeated. Brenda }' ~~,~~ r~-~.. ~•F-- _ ~,~~ ~7~1 Our thanks to the MerrAbers of the Roanoke County Parks and Recreation Commission r Judging the Nomination Forms. William M. Skelton, Jr., Chairman Vince Joyce, "ice Chairman Thomas E. Robertson, Secretary Yvonne Willis Kenneth Bowen Lee Blair Karen Padgett Roger Falls Paul Ia. Bailey Roger Smith ~~3 0 ir~e~ s`3° ~~l~' .~ ~- Z~~ For ~ j ~ ~ l ~ ~ Time .L.=.---- WHILE YOU WERE OUT M ~ C~ ~/ From Phone No. Ares Gods Number Extensbn TELEPHONED URGENT PLEASE CAII WANTS 10 SEE YOU Will CAII AGAIN CAME TO SEE YOU RETURNED YOUR CAII , ~~DataCom 9161 op~'~p lggl' AT 5.~ A~ 11~ S ~AC~ FOR 5~~~11 S~gs10 S~~OR .~~ WOO OG~EI`~ ~~~~R ~sE~~~~s COs O~ ~' ~4'~, GS ~~A'i~ R p~~C Q~gTS FO F. RE R-52891-19 BLJ MOTION TO ADOPT RESOLUTION - URC C DIRECTED STAFF TO PREPAREP~~RIATE RESOLUTIONS AND ORDINANCES FOR W CONNECTION FEES, AND UTII.I1'Y CONSUMER TAX INCREASE FOR FIRST READING JUNE 11 AND SECOND READING JUNE 25, 1991 T. CITIZENS' COMMENTS AND COMMUNICATIONS 1. DOUGLAS E. BRINCKMAN, ATTOItNEYFII.L ,BIDDING PROCESS MOTOR EXPRESS - SNIITH GAP LAND 2, T. CARTER, 4435 CORDELL DRIVE - LANDFII-L 3, PAT LAVERY, 4759 NORTH FORK ROAD, EI,LISTON, VA - VALLEY WATER CONCERNS _ 4. LOUISE SPANGLER, 4731 NORTH FORK RO& ~A~RTON, VA -MISCONCEPTIONS ABOUT LANDFII.L CONCERNS U. ADJOLrRNMENT BLJ MOTION TO ADJOURN AT 9:10 P.M. TO JUNE 8, 1991, 730 A.M. AT THE HOLLINS BRANCH LIBRARY FOR A PLANNING SESSION UW 13 BUT DEFER APPROPRIATIONS UNTIL LATER INTO FISCAL YEAR 1991-92 BLJ SUBSTITUTE MOTION TO TABLE UNTIL JUNE 11 MEETING AFTER BOARD PLANNING SESSION ON JUNE 8 - URC BLJ MOTION TO APPROVE LIST TO BE SENT TO VDOT WITHOUT ANY FUNDING PROVISION - URC 4, Approval of contracts for employee health and dental insurance. A-52891-5 BLJ MOTION TO APPROVE - URC LBE REQUESTED STAFF ANAI-YSIS DETAILIN G pROCESS~, AND GOVERNMENTS HANDLE INNIIiJM INCREASES. ECH TO REPORT PERCENT INSURANCE PRE BACK TO BOARD IN 30 DAYS. 5. Acceptance of Capital Grant from Cox Cable TV for education and government access. A-52891-6 LBE MOTION RECEIVE FUNDS JOIlVTLY AS 3 SUB CT TOT PAYMENT AND PAYMENT OF EXPEND ~S ON ~ AUTHORIZATION FROM THItEE LOC gECO~H:NDATIONS OF CATV COMIVIITTEE AYES; LBE, RWR, BLJ, SAM NAYS; HCN E. REQUESTS FOR WORK SESSIONS ECH ADVISED PARKS & RECREATION ADVISORY COMn~IISSION 3 g~ MOTION AT 5:30 P.M• - URC g, CERTIFICATION OF EXECiITWE SESSION R-S- 1-4--91=9 TO OPEN SESSION AND ADOPT HCN MOTION TO RETURN ~R.1.~I~~ON RESOLUTION AT 6:15 P.M. - URC I, REQUESTS FOR WORK SESSIONS uest for Work Session on June 11, 1991 to discuss 1. Reg Capital Impr~'ement Program. WORK SESSION SET FOR 6/11/91 I. SECOND READING OF ORDINANCES 1. Ordinance appropriating funds for the Fiscal Year 1991- 92 Budget. 0-52891-7 BLJ MOTION TO ADOPT ORDINANCE - URC 2. Ordinance authorizing the acquisition of necessary easements to construct the Roanoke River Sewer Interceptor Phase III Project. 0-52891-8 HCN MOTION TO APPROVE ORDINANCE - URC LBE SUGGESTED THAT USE OF THESE EASEMENTS FOR PUBLIC RECREATION BE INCLUDED IN NEGOTIATIONS 3. Ordinance authorizing conveyance of a .4 acre parcel of real estate located on Route 311 in the Catawba Magisterial District to Sherill L. and Maxine Smith. 0-52891-9 HCN MOTION TO ADOPT ORDINANCE AYES: LBE, RWR, BL,l, SAM ABSTAIN: SAM J. APPOIlVTMENTS 1. Board of Zoning Appeals LBE REAPPOINTED ELDON KARR TO FIVE YEAR TERM EXPIRING ~ ~° - ~ ~ 5 JUNE 30, 1996 2. Clean Valley Council 3. Parks and Recreation Advisory Commission Cv - ~~ LBE REAPPOINTED PAUL BAILEY TO THREE YEAR PERM EXPIRING JUNE 30, 1994 4. Transportation and Safety Commission 5. Virginia Western Community College Board HCN APPOINTED PATRICK N. SI~[AFFNER AND REAPPOINTED JEAN GLONTZ TO FOUR YEAR TERMS EXPIRING JUNE 30, 1995 6. Roanoke Valley Regional Cable Television Committee SAKI AppOIIVTED DON TERP AS CITIZEN REPRESENTATIVE BLJ APPOINTED HCN AS BOARD MEMBER K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROU'1'IIVE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-52891-10 6 (2) REQUESTED LIMITED STAFF STUDY OF RATIO OF BENEFITS VERSUS TAXES PAID IN DIFFERENT TYPES AREAS IN RESPONSE TO ECH MEMO ABOUT SPECIAL TAX DISTRICTS FOR FIRE AND RESCUE. (3) ASKED ABOUT REPRESENTATION AT NACO CONFERENCE IN SALT LAKE CITY, UTAH. SAM ADVISED THAT HE WAS BEING SENT TO THE CONFERENCE AS PRESIDENT OF VACO. (4) ADVISED THAT LBE AND RWR WERE IN MEMORIAL DAY PARADE. (5) EXPLAINED HIS REASONS FOR PUBLISHING WINDSOR HILLS REPORTER WITH INFORMATION ABOUT SPRING HOLLOW RESERVOIR. SUPERVISOR TOHNSON: (1) EXPRESSED HIS OPINION THAT MATTERS DISCUSSED IN EXECUTIVE SESSION SHOULD REMAIN CONFIDENTIAL UNTIL MAJORITY DECIDES IT IS FOR PUBLIC DISCLOSURE. (2) ADVISED THAT THE NOISE STUDY FOR AIRPORT HAS BEEN COMPLETED. (3) ACKNOWLEDGED THE ECONOMIC IMPACT OF RECENT SOCCER TOURNAMENT AND REQUESTED THAT CHAIRMAN DIRECT STAFF TO COOPERATE FULLY FOR FUTURE TOURNAMENTS AND PREPARE RESOLUTION TO THANK PEOPLE INVOLVED. (4) EXPRESSED SUPPORT FOR ECH RESPONSE TO BUDGET PROBLEMS FOR 1992 BY EFFORTS AT REDUCING STAFF BY 20 POSITIONS. SUPERVISOR ROBERS: (1) EXPRESSED OPINION THAT EXECUTIVE SESSIONS ARE UNNECESSARY AND WILL VOTE AGAINST UNLESS CONCERNING PERSONNEL OR NEGOTIATIONS. SUPERVISOR MCGRAW: (1) ADVISED VACO/VML TASK FORCE MET IN RICHMOND LAST WEEK AND MEET AGAIN JUNE 5TH TO DISCUSS FINAL HALF OF DRAFT LEGISLATION TO BE PRESENTED TO GENERAL ASSEMBLY THROUGH GRAYSON COMMISSION. M. CITIZENS' CONIlVIENTS AND COMMUNICATIONS PATRICIA BARNETT, 4926 SUGARLOAF MOUNTAIN ROAD -DUSK a O~ ROANp,I.~ to , A Z ~ ~ z J .a 1$ E501 8$ SFS~UICENTENN~P~ A Beauti~ul8eginning AII~AMENICA LITY ~' ('II~~ ~~ ~~~ ~~ 1979 ~~ ~~ 1989 ~~~ January 8, 1991 COUNTY ADMINISTRATOR ELMER C. HODGE Rev. Charles W. Easley, Jr. St. Mark's Lutheran Church 1008 Franklin Road, S.W. Roanoke, VA 24018 ~~'~-- -t ~5` Dear Reverend Easley: BOARD OF SUPERVISORS RICHARD W. ROBERS.~IRfiMf'j' CAVE SPRING MAGISTERLAL DISTRICT STEVEN A. MCGRAW.~f~.CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT HARRY C. Nlq<ENSYICE VINTON MAGISTERIAL DISTRICTCIWI~ The Roanoke County Board of Supervisors begins each board meeting with an invocation given by a minister from the community. ''~ ~ We would like to invite you to present the invocation on Tuesday, g°°" Y at 3.00 p.m. If you are unable to do this, and your church has an associate minister, we would be pleased to extend the invitation to him or her. The board meetings are held the second and fourth Tuesdays of the month at the Roanoke County Administration Center, 3738 Brambleton Avenue, in the Community Room. The invocation is always given at 3 p.m. and I am attaching a list of the 1991 meeting dates for your information. If the date requested above is not convenient, please call me at 772-2005. I will be calling you soon to see if this time is acceptable to you or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering your time to offer God's blessing at their meetings. Sincerely, <~~~ ~ ~~~y`'' Clerk Brenda J. Holton, Deputy Roanoke County Board of Supervisors '~ ~~~ ~~. y '~ ;,, .. ,,, P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004 O~ ROANp~~ ~ •~ Z ~ 2 0 v ._. a 18 ~ E50 $$ S~SQUICENTENN~P~ A Beautiful Beginning C~nixn~~ of ~n~rtnkP COMMISSIONER OF THE REVENUE Alt ~AMENICA CITY '~Ii~' 1979 1989 R. WAYNE COMPTON Mr. Elmer Hodge, Administrator Roanoke County 3738 Brambletor. ~.ve. Roanoke, Va. 24018 Dear Elmer: r.M ~ ~~ Mr. Sam Crews is retiring effective the end of May, 1991. I would like to know what to do about replacing h1m. The position is important to this office; however I will respect your decision. I look forward to gaining more revenue from the outside inspection position. Mr. Crews had not been well for some time and I believe another person can create more revenue by actively working outside every day. The Personal Property section of our office was successful in entering all the necessary data for the 1991 Personal Property bills without having to work very much overtime this year. This was a savings in our payroll expense. In filling this position, the starting salary will be a lower salary than what Mr. Crewe was making, giving us another savings. If any other information is needed to help with your decision, please let me know. You truly ~ n^~ . Wayne C pton f )/_ t_, ,''~ ~ ~ . J ~ ~/'/ / ~ {_ /~ ~ ~, C. .- ~~- f l - j -. ~;Al , ~ ~_., 1 G~. Cam(.., ~ -L_ -- -~ _- ~, __ ~. _ = f ~ ~, _ , ~_-~ P.O. L3OX 20409 ROANOKE. VIRGINIA 24018-0513 (703) 772-2048 DEPARTMENTAL CORRESPONDENCE TO• Mar Allen DEPT: Board of Supervisors FROM• Mar Hale DEPT: Utilit~~ Department DATE: MaY 29, 1991 SUBJECT Sink Sewer Extension Attached is the Board Report for the "Sink Sewer Extension." Todd Booth said he had sent the map directly to you. I will ask Todd to send the maps to me from now on so I can send all the information over together. If you have any questions, just give me a call. Thanks. ~1~-~~ 138 ~, v p = . ^•~^ NORTB ~uzq~ ~! :i m ~ o G m r ~ Q j 3? ~-' ~- I.~ ~4B 39 v A I 18 ,a ~, 1? ~ ~ j;i9 ,qt 03 p ~ 19 ,9 0 ;/6 a ~` ~ 33-5 m ~ i46 09 g c ~ ~ 20 m o j3/O n 'O 33// !O J ~n P O n I I, f ", i62 56 i ~9 T~ - 3307 21 ~; u • „ c °-~ ° o ~.~, 2' u s \ ` e'-' ~ I t • VV __ Y-~ `` I // I `~ / o N ~ c I3 _ s ~ v 0 0 U = / / m I / ~ -- j2s' P/0 37.05-3~ I~~=100 COMMUNITY SERVICES SINK SEWER E%TENSION AND DEVELOPMENT n r „ - - N .n -rte o+ O n '7J t+ O~ a ' B3~J B36' B363 _ 8.359 B. ~ i08 / 70 63 60 60 Rt. 1528 Robin Lyn \ \439 64.36 ~6~ 64 36 ~ 9378 IA BJ6B m A B35B 4 li B. ~55M 54~ 53N 52N ! B? ~ 6s ze e. s Road DlStfiCt Rt. 6~ Ho"e~ District wood ~ / ~~`16rs Crelk COMMITTEE VACANCIES IN 1991 JANIIARY FEBRIIARY REGIONAL AIRPORT COMMISSION Three year term of Richard W. Robers will expire 02/10/91. MARCH LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL One year term of Frances R. Holsinger will expire 03/31/91. LEAGIIE OF OLDER AMERICANS-BOARD OF DIRECTORS One year term of Murry K. White will expire 03/31/91. APRIL TRANSPORTATION AND SAFETY COMMISSION Four year terms of Lt. Art LaPrade for the County Police; Fred C. Altizer, Jr., for the Virginia Department of Transportation; H. Rodney Smith for the Senior Citizens, and Harry C. Nickens, Board Liaison, will expire 04/01/91. MAY JIINE BOARD OF ZONING APPEALS Five year term of Eldon L. Karr, Windsor Hills District, will expire 06/30/91. CLEAN VALLEY COIINCIL Two year terms of Vince Reynolds and Richard W. Robers, Advisory Member, will expire 06/30/91. FIFTH PLANNING DISTRICT COMMISSION Three year term of Charles Steve Garrett will expire 06/30/91. 1 PARRS & RECREATION ADVISORY COMMISSION Three year terms of Kenneth D. Bowen, Catawba District; Yvonne Willis, Catawba District; James Bryant, Hollins District; Paul D. Bailey, Windsor Hills District; and Roger L. Falls, Vinton District; will expire 06/30/91. ROANORE COIINTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION COMMITTEE Four year terms of Frank E. Thomas, Catawba District, and Barbara Chewning, Vinton District, will expire 06/30/91. VIRGINIA WESTERN COMMIINITY COLLEGE BOARD Four year terms of Stephen A. Musselwhite and Jean Glontz will expire 06/30/91. JIILY ROANORE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD Four year term of John Hubbard, will expire 07/31/91. AIIGIIST COMMIINITY CORRECTIONS RESOIIRCES BOARD One year terms of Bernard Hairston and Edmund J. Kielty, Alternate, will expire 08/31/91. SEPTEMBER GRIEVANCE PANEL Two year term of Kim Owens will expire 09/27/91. INDIISTRIAL DEVELOPMENT AIITHORITY Four year terms of Charles R. Saul and Bill Triplett will expire 09/26/91. OCTOBER GRIEVANCE PANEL Two year term of Cecil Hill, 10/12/91. Alternate, will expire 2 NOVEMBER HEALTH DEPARTMENT BOARD OF DIRECTORS Two year term of Anne Renner will expire 11/26/91. DECEMBER ROANORE COIINTY RESOIIRCE AIITHORITY Four year terms of Steven A. McGraw and Richard W. Robers will expire 12/31/91. COIIRT-COMMIINITY CORRECTIONS POLICY BOARD Three year terms of Harry C. Nickens and Betty Pullen will expire 12/31/91. LIBRARY BOARD Four year terms of Jane Bryant, Catawba District, and Dr. Paul M. Zeis, Windsor Hills District, will expire 12/31/91. MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMIINITY SERVICES BOARD Three year terms of Rita J. Gliniecki, and Dr. Joseph Duetsch, Member at Large, will expire 12/31/91. ROANORE PLANNING COMMISSION Four year terms of Ronald L. Massey, Hollins District and Donald R. Witt, Cave Spring District, will expire 12/31/91. 3 1990 UNFILLED COMMITTEE APPOINTMENTS BOARD OF ZONING APPEALS Five year term of M. E. Maxey, Chairman, Vinton District, expired 06/30/90. BIIILDING CODE BOARD OF ADJIISTMENTS AND APPEALS Four year term of Wilmore T. Leffell expired 12/12/90. ROANORE PLANNING COMMISSION Four year term of A. Kyle Robinson, Vinton District, expired 12/31/90. APPOINTMENTS/VACANCIES TO BE FILLED FOR 1991 DISTRICT TERM ERPIRES ROANORE COIINTY RESOIIRCE AIITHORITY Steven A. McGraw Catawba 4 yrs 12/31/91 Richard W. Robers Cave Spring 4 yrs 12/31/91 BOARD OF ZONING APPEALS Eldon L. Karr Windsor Hills 5 yrs 06/30/91 M. E. Maxey, Chairman Vinton 5 yrs 06/30/90 BIIILDING CODE BOARD OF ADJIISTMENTS AND APPEALS Wilmore T. Leffell 4 yrs 12/12/90 CLEAN VALLEY COIINCIL Vince Reynolds 2 yrs 06/30/91 Richard W. Robers, Advisory 2 yrs 06/30/91 COMMIINITY CORRECTIONS RESOIIRCES BOARD Bernard Hairston 1 yr 08/13/91 Edmund J. Kielty, Alternate 1 yr 08/13/91 COIIRT SERVICE UNIT_ADVISORY COIINCIL/YOIITH AND FAMILY SERVICES ADVIS_ORY_B_OARD (INACTIVE IINTIL FIIRTHER NOTICE) James K. Sanders Windsor Hills 2 yrs 03/22/91 Gerald Curtiss Catawba 2 yrs 03/22/90 Roger Smith Catawba 2 yrs 03/22/90 Gary J. Minter Hollins 2 yrs 03/22/90 Sherry Robison Windsor Hills 2 yrs 03/22/90 Hoyt C. Rath Vinton 2 yrs 01/26/89 James L. Trout Cave Spring 2 yrs 03/22/89 Ted R. Powell Cave Spring 2 yrs 03/22/89 Dr. J. Andrew Archer Vinton 2 yrs 03/22/88 Youth Members Cave Spring 1 yr William Byrd 1 yr 1 PARRS & RECREATION ADVISORY COMMISSION Kenneth D. Bowen Catawba 3 yrs 06/30/91 Yvonne Willis Catawba 3 yrs 06/30/91 James Bryant Hollins 3 yrs 06/30/91 Paul D. Bailey Windsor Hills 3 yrs 06/30/91 Roger L. Falls Vinton 3 yrs 06/30/91 ROANORE PLANNING COMMISSION Ronald L. Massey Hollins 4 yrs 12/31/91 Donald R. Witt Cave Spring 4 yrs 12/31/91 A. Kyle Robinson REGIONAL AIRPORT COMMISSION Richard W. Robers Vinton 4 yrs 12/31/90 3 yrs 02/10/91 ROANORE COIINTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION Frank E. Thomas Barbara Chewning Catawba 4 yrs Vinton 4 yrs 06/30/91 06/30/91 ROANORE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD John Hubbard 4 yrs TRANSPORTATION AND SAFETY COMMISSION 07/31/91 Lt. Art LaPrade, County Police 4 yrs 04/01/91 Fred C. Altizer, Jr., VDOT, Cave Spring 4 yrs 04/01/91 H. Rodney Smith, Sen.Citizen, Windsor Hills 4 yrs 04/01/91 Harry C. Nickens, Board Liaison Vinton 4 yrs 04/01/91 VIRGINIA WESTERN COMMIINITY COLLEGE BOARD Stephen A. Musselwhite Jean Glontz 4 yrs 06/30/91 4 yrs 06/30/91 3 Glenvar High 1 yr Northside High 1 yr COIIRT-COMMIINITY CORRECTIONS POLICY BOARD Harry C. Nickens Betty Pullen FIFTH PLANNING DISTRICT COMMISSION Charles Steve Garrett GRIEVANCE PANEL Kim Owens Cecil Hill, Alternate HEALTH DEPARTMENT BOARD OF DIRECTORS Anne Renner INDIISTRIAL DEVELOPMENT AIITHORITY Charles R. Saul Bill Triplett LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL Frances R. Holsinger LEAGIIE OF OLDER AMERICANS-BOARD OF DIRECTORS Murry K. White 3 yrs 12/31/91 3 yrs 12/31/91 3 yrs 06/30/91 2 yrs 09/27/91 3 yrs 10/12/91 2 yrs 4 yrs 4 yrs 1 yr LIBRARY BOARD Jane Bryant Catawba 4 yrs Dr. Paul M. Zeis Windsor Hills 4 yrs MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMIINITY SERVICES BOARD Rita J. Gliniecki 3 yrs Dr. Joseph Duetsch, Member at Large 3 yrs 11/26/91 09/26/91 09/26/91 03/31/91 03/31/91 12/31/91 12/31/91 12/31/91 12/31/91 2 BOARD MEETING CHECK UST Minister: MEETING DATE: Reminder: Public Hearings Advertised: • Draft Agenda Prepared: Reminder to Outside Participants: Prepare any "fancy" resolutions: BOARD MEETING DAY: Board Reading File Done: "Fancy" Resolutions Signed and ready: Tapes Prepared: Sound System Ready: Room Set up: Media Packet ready: Double Spaced Agenda: Chairman told of anything different: , Extra Agenda Copies: Dinner Plans: # People for Dinner: AGENDA FOLLOWUP Action Agenda Prepared and sent: Thank you letter -Minister: Resolutions and Ordinances Completed: Board Report Action completed: Appointment Letters: Bingo/Raffle Letters: Other letters prepared: Meeting Board filed in: Followup memos to staff: Other: ., _ ~ a ~; gg ~° ~1~ y~ CT" ~_... ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND REENACTING SECTION 22-82, RATES AND FEES OF CHAPTER 22, WATER BY PROVIDING FOR CERTAIN PROCEDURES, FOR AN INCREASE IN WATER SERVICE RATES, FOR AN INCREASE IN CONNECTION FEES, AND FOR CERTAIN EFFECTIVE DATES WHEREAS, by Ordinance 62486-147 the Board of Supervisors of Roanoke County, Virginia, adopted and established water user rates for Roanoke County utility customers; and WHEREAS, Sections 15.1-292.2 and 15.1-875 of the 1950 Code of Virginia, as amended, authorizes the establishment of rates and charges for water service; and WHEREAS, the first reading for this ordinance was held on June 11, 1991; and the second reading and public hearing for this ordinance was held on June 25, 1991, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 22-82, Rates and fees of Chapter 22, Water of the Roanoke County Code is hereby amended as follows: Sec. 22-82 Rates and fees. (a) Water service rates. The following rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: 1 '~~ Base Charge 1000 gallon per month WATER RATES - Effective Dates 7/1/91 7/1f92 7/1 93 7/1/94 7/1/95 10 $ 9.46 $ 10.41 $ 11.45 $ 12.60 $ 13.86 14 14.20 15.62 17.18 18.90 20.79 17 23.67 26.04 28.64 31.50 34.65 28 39.27 43.20 47.52 52.57 57.50 39 54.89 60.38 66.42 73.06 80.37 54 75.71 83.28 91.61 100.77 110.85 69 97.47 107.22 117.94 129.73 142.70 111 157.57 173.33 190.66 209.73 230.70 153 217.66 239.43 263.37 289.71 318.68 210 298.58 328.44 361.28 397.41 437.15 267 379.49 417.44 459.18 505.10 555.61 440 625.06 687.57 756.33 831.96 915.16 613 870.64 957.70 1,053.47 1,158.82 1,274.70 853 1,211.33 1,332.46 1,465.71 1,612.28 1,773.51 1093 1,552.01 1,707.21 1,877.93 2,065.72 2,272.29 1400 1,987.34 2,186.07 2,404.68 2,645.15 2,909.67 1707 2,422.66 2,664.93 2,931.42 3,224.56 3,547.02 2087 2,962.08 3,258.29 3,584.12 3,942.53 4,336.78 2467 3,501.50 3,851.65 4,236.82 4,660.50 5,126.55 Volume charge $1.04 $1.40 $1.54 $1.69 $1.86 $2.05 The volume charge will be based on water used '' ' " ~~~ per 1000 gallons The volume charge is added to the base charge to determine the total water and sewer bill. (b ) Connection fees. (1) Generally. The total water connection fee shall consist of costs and considerations associated with (a) a basic connection fee; (b) off-site facilities fee; (c) off-site and oversized main credit policy. * * * ~ c. Off-site and oversized main credit policy. Credits will be allowed against the off-site facilities fee for off-site extension in excess of three hundred (300) feet and/or line size in excess of minimum size required by the county. For any off-site extensions, on a public right-of-way or easement adjacent to owners' (applicant) property, credit will be allowed against the off-site facilities fee only for line size in excess of the minimum diameter required by the county. No credit will be allowed where a main size greater than minimum size 2 in diameter is required to adequately serve the owner (applicant). Credits will be limited to a maximum of ~~~= one-fou the amount assessed for the off-site facilitie f and are subiect to off-site facilities fees fL~tiZi' and are subject to funds being available for credits in the water off- site facility fee fund. Credits will be computed based on recent bids taken for construction of similar water facilities. Installation of a well and/or storage facilities in excess of sixty thousand (60,000) gallons to provide a water source, and pumpage required to supply the storage facility where County facilities are not available, are considered off-site facilities for purposes of this paragraph. e. The total connection fee shall be paid as follows: Twenty-five (25%) percent at time of plan approval, seventy-five (75%) percent a~ ~im~ez '~~~~' ~'""` pew (balance) prior to occupancy or water use by the facility. When the off-site facilities fee is increased, the applicant may pay the remaining sevent}~--five (75%) percent of the prior fee within one (1) year after the effective date of the new fee Thereafter the remaining seventy-five (75%~ percent shall be calculated on the fee that exists at the time the balance is paid. * * * ~ (5) Fire Service. All separate fire services shall be properly metered and protected against backflow with a check valve. The meter vault, meter and backflow device shall be furnished and installed by the county. The total connection fee for separate fire service connections will be equal to the basic connection portion of the connection fee plus the off-site facilities fee ~ established for the size fire service requested. The separate fire service fee is as follows: SEPARATE FIRE SERVICE FEE Fire Service Line Basic Off-Site Size (Inches) Connection Facilities Total 2 $ 2,600 $ 2,122 $ 4,722 3 3,800 4,774 8,574 4 4,500 8,487 12,987 3 6 7,600 19,096 26,696 g 10,500 33,948 44,448 10 12,500 53,043 65,543 12 15,000 76,382 91,382 The Utilit Director ma reduce the cost of the basic connection for fire service when the fire service meter is placed in the same vault as the domestic service. * ~ ( 6 ) Schedule of Connection fees. The Total Connection Fee is the sum of the Basic Connection Fee (which is determined by meter size) plus the Off-Site Facilities Fee (which is determined by meter size, type of service, and effective date) . BASIC CONNECTION FEE Meter Size Basic Inches ERC Connection 5/8 in. $ 1.00 $ 500 3/4 in. 1.44 525 1 in. 2.56 700 1 1/2 in. 5.76 1,800 2 in. 10.24 2,600 3 in. 23,04 3,800 4 in. 40.96 4,500 6 in. 92.16 7,600 8 in. 163.84 10,500 10 in. 256.00 12,500 12 in. 368.64 15,000 The 5/8 inch meter is equal to service to one equivalent residential connection or "ERC". Service and meters larger than 5/8 inch are sized as their volume ratio to the 5/8 inch meter or ERC. OFF-SITE FACILITIES FEE Effective Dates TyUes of Service 7 1 91 7 1 92 7 1 93 7 1 94 ~ Single-family (per dwelling unit) $2,210 $2,320 $2,440 $2,560 ~.,®D Multi-family (per dwelling unit) 2,210 2,320 2,440 2,560 2,®0 Motel and Hotel ~:. ~~, (per bed) 1, 105 1, 160 1, 220 1, 280 1,3~` Hospital (Per bed) 2,210 2,320 2,440 2,560 2,®0 Other residential institutions (including nursing homes) (per bed) 1,325 1,390 1,465 1,535 1,6li All other businesses, industrial and public buildings will be based on meter size as follows. Meter Size h Effective Dates 7 1 91 7 1 92 7 1 93 7 1 94 7 1 95 es Inc 5/8 in. 2,210 2,320 2,440 514 341 3 2,560 686 3 2,690 3,874 3/4 in. i , 3,182 3, 658 5,939 6,246 5 , 6,554 6,886 n. 1 1 1/2 in. , 12,730 13,363 14,054 17,746 15,494 2 in. 22,630 23,757 24,986 218 6 26,214 982 58 27,546 978 61 3 in. i , 50,918 53,453 5 522 95,027 99,942 90 , 104,858 , 110,1826 n. 4 6 in , 203,674 213,811 224,870 235,930 247,910 . 8 in 362,086 380,109 399,770 419,430 440,730 . 10 in. 565,760 593,920 624,640 922 565 901 655,360 278 946 688,640 994,332 12 in. , 816,904 857, , i ees char ges for service to ng e (7) Miscellaneous Charges. The follow p customers, other than sale of water, shall be as follows• Re-check reading of meter a 10 . (No charge if original reading was in error) b. Investigation/verification of leakage in 20 customer's line c. Meter accuracy test (No charge if meter fails accuracy test) 25 d. Round trip for meter turn- off, turn-on for 25 non-payment e. Reset meter if pulled due to non-payment 25 f. Special request to discontine or turn-on 10 service for other than non-payment 5 g. Temporary construction meter ($50 charge plus $50 deposit) 100 2. That the provisions of this ordinance and the rates established hereby shall be effective from and after July 1, 1991. 6 First Reading of Ordinance to increase water rates and water connection fee for five years period beginning with fical year 1991-92. This heading came from Diane's Board Report per Jennifer.