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HomeMy WebLinkAbout8/13/1991 - RegularO~ ¢OAN ~~ ~ ~ ~ A Z Z °,~ a ~$ E50~ $a SFSQUICENTENN~P~ A Bmun~ttl8cgimm~g (~uixn~~ ~~ ~nttnul~r ~ .' ~ ~•g•8.9 ROANOKE COUN'T'Y BOARD OF SUPERVISORS ACTION AGENDA AUGUST 13, 1991 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call AT 3:07. BLJ ARRIVED AT 3:09 P.M. Z. Invocation: The Reverend Roger Smith Penn Forest Church of God 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i r 1, Recognition of the following Roanoke County citizens who were honored by the National Association of Counties for their volunteer activities a. Thomas Eugene Wagner PRESENTED BY SAM b. Charles and Thelma Jennings c. Carolyn Rector PRESENTED BY TREASURER FRED ANDERSON 2. Resolutions of Appreciation to the following Roanoke County employees upon their retirement: a. Gloria Z. Divers NOT PRESENT b. Mildred B. Daugherty R-81391-1.a LBE MOTION TO ADOPT RESO UW c. Woodrow W. Obenchain R-81391-1.b BLJ MOTION TO ADOPT RESO d. Margaret G. Whitescarver R 81391-1.c LBE MOTION TO ADOPT RESO UW D. NEW BUSINESS 1. Acceptance of a grant by the Roanoke County Library for VLT/TEXT Online Database Service. 2 A-81391-2 HCN MOTION TO ACCEPT GRANT URC 2. Request from School Board for acceptance of $39,511.67 Grant for substance abuse program. A-81391-3 BLJ MOTION TO ACCEPT GRANT URC 3. Acceptance of a Local Government Challenge Grant from the Virginia Commission of the Arts A-81391-4 RWR MOTION TO ACCEPT GRANT URC E. REQUESTS FOR WORK SESSIONS BLJ REQUESTED WORK SESSION ON 8/27 WITH BOARD OF ZONING APPEALS - NO CONSENSUS. ECH TO BRING BACK REPORT ON 8/27/91 ON BZA AND WII~L CONTACT BZA TO SET UP WORK SESSION. RWR ASKED FOR WORK SESSION ON ESTABLISI~I~NT OF WATER AND SEWER AUTHORITY WITH CITIZENS ADVISORY CONIlVHTTEE WORKING WITH ROANOKE CITY AND COUNTY. NO CONSENSUS. RWR MOTION TO PROCEED WITH LETTER FROM SAM TO MAYOR TAYLOR TO FIND OUT INTEREST IN APPOINTING CITIZENS ADVISORY CONIlVIITTEE -DEFEATED AYES-RWR,SAM NAYS-LBE,BL~T,HCN F. REQUESTS FOR PUBLIC I-[EARINGS 3 r NONE G. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code, Section 21-73, General Prerequisites to Grant of Division 3, Exemption for Elders and Disabled Persons of Chapter 21, Taxation to increase the total combined income provision for real estate tax exemption for the elderly and handicapped. LBE SUBSTITUTE MOTION TO APPROVE 1ST READING CHANGING INCOME PROVISION FROM $30,000 TO $25,000. DEFEATED AYES-LBE NAYS-RWR,BL~,HCN, SAM BLJ MOTION TO APPROVE 1ST READING 2ND - 8/27/91 AYES-RWR,BLJ,HCN,SAM NAYS-LBE HCN ASKED FOR DIFFERENCE BETWEEN $6500 EXEMPTION AND $4,000 EXEMPTION. 2. Ordinance amending the Roanoke County Code, Section 21-52 An~lications for Special Assessment; Fees, of Division 2, Use Value Assessment of Certain Real Estate, of Chapter 21 Taxation. HCN MOTION TO ADOPT 1ST READING AMENDING ORDINANCE TO $30.00 PER APPLICATION AND 30 CENTS PER ACRE URC 2ND - 8/27/91 LBE ASKED THAT ORDINANCE BE AMENDED CHANGING PARCEL TO APPLICATION. 4 F 3. Ordinance amending the Roanoke County Code, Section 1-10, Classification of and Penalties for violations; Continuing violations of Chapter 1, General Provisions by increasing misdemeanor punishment. HCN MOTION TO APPROVE 1ST READING 2ND - 8/27/91 4. Ordinance authorizing acquisition of a new water, sanitary sewer and drainage easement from Hugh H. and Margaret H. Wells. RWR MOTION TO APPROVE 1ST READING 2ND - 8/27/91 URC 5. Ordinance authorizing the County Administrator to grant the right to joint use of County water and sewer easement areas by a public utility company. HCN MOTION TO APPROVE 1ST READING AMENDING EFFECTIVE DATE TO 8/27/91 2ND - 8/27/91 URC H. SECOND READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code, Article III, Sewer Use Standards of Chapter 16 Code of 1971 (Chapter 18, Code of 1985) (CONTINUED FROM TULY 23, 1991) (THIS ITEM IS CONTINUED TO SEPTEMBER 24, 1991.1 BLOT MOTION TO CONTINUE. TO 9/24/91 - UW 2. Ordinance ratifying and confirming the acquisition and s r acceptance of the necessary easements from the Valleypointe Phase II Sanitary Sewer Project. 0-81391-5 RWR MOTION TO ADOPT ORD URC I. PUBLIC HEARING AND SECOND READING OF ORDINANCE 1. Ordinance authorizing the assessment of fees taxed as costs in certain cases filed in Courts of the County for construction, renovation or maintenance of courthouse, jail or court-related facilities. 0-81391-6 HCN MOTION TO ADOPT ORD URC J. APPOINTMENTS 1. Clean Valley Council HCN NOMINATED VINCE REYNOLDS TO ANOTHER TWO-YEAR TERM EXPIRING 6/30/1993 2. Community Corrections Resources Board 3. Grievance Panel 4. Industrial Development Authority RWR NOMINATED CHARLES R SAUL TO ANOTHER FOUR-YEAR TERM EXPIRING SEPTEMBER 26, 1995. NIHA TO PROVIDE INFORMATION ON IDA MEMBERSHIP IN 8/27/91 PACKET 6 F K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-81391-7 BLJ MOTION TO APPROVE CONSENT AGENDA URC 1. Approval of Minutes -June 25, 1991, July 9, 1991 July 23, 1991 2. Confirmation of Committee Appointment to the Community Corrections Resources Board. A-81391-7.a 3. Donation of a water line and sanitary sewer easement from Dominion Bank, N. A. A-81391-7.b 4. Request for acceptance of Finney Drive into the Virginia Department of Transportation Secondary System. R-81391-7.c 5. Request for acceptance of Vista Forest Drive, Winterwood Trail, and Bayberry Court into the Virginia Department of Transportation Secondary System. R-81391-7.d 6. Acceptance of water and sanitary sewer facilities serving Branderwood, Section 4. A-81391-7.e F 7. Addition of Valleypointe Parkway and Valleypark Drive to the VDOT Secondary System. A-81391-7.f L. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR EDDY: (1) ASKED ABOUT A REPORT ON THE ROANOKE RIVER WAYSIDE. ECH ADVISED HE DID NOT HAVE YET. (2) ASKED FOR UPDATE ON GROUTING OF RESERVOIR. ECH ADVISED GROUTING IS WORI~NG WELL AND ON SCHEDULE. (3) ASKED FOR REPORT ON CITIZEN SURVEY. ECH ADVISED WILL BE PLACED ON 8/27/91 AGENDA. (4) ASKED ABOUT REPORT ON USE OF LOW FLOW TOILETS. ECH ADVISED THAT CLIFF CRAIG IS WORIHNNG ON THIS AND WILL HAVE REPORT. THE PROVISION IS ALREADY IN PLACE. (5) ASKED ABOUT VACUUM LEAF COLLECTION ALTERNATIVES. ECH LOOKED INTO BUT HAS NO RECOIVIlVIENDATIONS AT THIS TIME EXCEPT BAGGING LEAVES. ECH WILL CONTINUE TO INVESTIGATE AND REPORT TO CITIZENS IN ROANOKE COUNTY TODAY. (~ ASKED ABOUT PRIVATIZATION WORK SESSION. ECH CONTINiED THIS TO 8/27/91. (7) ASKED ABOUT ROOF REPLACEMENT REPORT FROM SCHOOLS. ECH ADVISED THIS WAS ALSO CONTINUED TO 8/27/91. SUPERVISOR TOHNSON: ASKED STAFF TO REVIEW VDOT LIST OF SECONDARY SYSTEM REVENUE SHARING ROAD PROJECTS AND INTERPRET BY ROAD NAME AND MAGISTERIAL DISTRICT. SUPERVISOR MCGRAW: (1) REPORTED ON NACO CONVENTION IN SALT LAKE CITY. (2) ANNOUNCED HE WOULD ATTEND LGOC MEETING. (3) ANNOUNCED VACO HAS REACHED AGREEMENT WITH VML ON ANNEXATION. SUPERVISOR ROBERS: ASKED STAFF TO STUDY THE POSSIBILITY OF CONVERTING FROM QUARTERLY UTII~ITY s r BILLING TO MONTHLY UTILITY BILLING. ECH WILL BRING BACK REPORT ON 9/10/91. M. CITIZENS' COMMENTS AND CONIlVIUNICATIONS 1. CHARLES THORTON EXPRESSED CONCERN ABOUT ROANOKE CITY'S SURCHARGE ON WATER TO COUNTY RESIDENTS. WAS ALSO CONCERNED ABOUT INCREASE IN WATER AND UTII~ITY TAX RATES AND FELT THE TAX WAS UNFAIR. N. REPORTS BLJ MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance 2. Board Contingency Fund O. WORK SESSION 1. Explore Advisory Committee HEN MOTION TO APPROVE STAFF RECOMII~NDATION AND THAT A COPY OF REPORT BE SENT TO ROANOKE VALLEY DELEGATES TO THE GENERAL ASSEMBLY. BLJ ASKED THAT APPROPRIATE RECOGNITION BE GIVEN TO BERN EWART. RECESS AT 5:10 FOR RESOURCE AUTHORITY MEETING RECONVENEMENT AT 8:46 P.M. P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) to consult with legal counsel concerning 9 F possible settlement of a contract matter and probable litigation; (7) to consult with legal counsel concerning probable litigation regarding Dixie Caverns Landfill; (7) to consult with legal counsel concerning specific lega~ matter with respect to Allied Signal. LBE MOTION AT 8:47 P.M. Q. CERTIFICATION OF EXECUTIVE SESSION R-81391-8 HCN MOTION TO ADOPT RESO AT 9:05 P.M. ALLIED SIGNAL PROPERTY BLJ MOTION TO AUTHORIZE STAFF TO PROCEED WITH PLANS AND CONDITIONS TRANSFERRING THE LAND BACK TO ROANOKE COUNTY UNDER THE TERMS AND CONDITIONS AGREED UPON - URC R ADJOURNMENT HCN MOTION AT 9:07 P.M. - UW io O~ ROANp~. F ~. Z ~~ °.~ Z a~ ~8 E50\ as SFSQU-CENTENN~P~ A Beauti~ul Bcginning C C~IIItlT~~ II~ ~1~MITII~tP ~ -~~~ ~•g •8 ~9 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 13, 1991 .p Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Roger Smith Penn Forest Church of God 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of the following Roanoke County citizens who were honored by the National Association of Counties for their volunteer activities i -~ a. Thomas Eugene Wagner b. Charles and Thelma Jennings c. Carolyn Rector 2. Resolutions of-Appreciation to the following Roanoke County employees upon their retirement: a. Gloria Z. Divers b. Mildred B. Daugherty c. Woodrow W. Obenchain d. Margaret G. Whitescarver D. NEW BUSINESS 1. Acceptance of a grant by the Roanoke County Library for ViJ/TEXT Online Database Service. 2. Request from School Board for acceptance of $39,511.67 Grant for substance abuse program. 3. Acceptance of a Local Government Challenge Grant from the Virginia Commission of the Arts E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code, Section 21-73, General Prerequisites to Grant of Division 3, Exemption for Elderly and Disabled Persons of Chapter 21, Taxation to increase the total combined income a provision for real estate tax exemption for the elderly and handicapped. 2. Ordinance amending the Roanoke County Code, Section 21-52 Anulications for Special Assessment; Feest of Division 2, Use Value Assessment of Certain Real Estate, of Chapter 21 Taxation. 3. Ordinance amending the Roanoke County Code, Section 1-10, Classification of and Penalties for violations; Continuing violations of Chapter 1, General Provisions by increasing misdemeanor punishment. 4. Ordinance authorizing acquisition of a new water, sanitary sewer and drainage easement from Hugh H. and Margaret H. Wells. 5. Ordinance authorizing the County Administrator to grant the right to joint use of County water and sewer easement areas by a public utility company. H. SECOND READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code, Article III, Sewer Use Standards of Chapter 16 Code of 1971 (Chapter 18, Code of 1985) (CONTINUED FROM TULY 23, 1991) (THIS ITEM IS CONTINUED TO SEPTEMBER 24, 1991.) 2. Ordinance ratifying and confirming the acquisition and acceptance of the necessary easements from the Valleypointe Phase II Sanitary Sewer Project. I. PUBLIC HEARING AND SECOND READING OF ORDINANCE 1. Ordinance authorizing the assessment of fees taxed as 3 -~ costs in certain cases filed in Courts of the County for construction, renovation or maintenance of courthouse, jail or court-related facilities. J. K. APPOINTMENTS 1. Clean Valley Council 2. Community Corrections Resources Board 3. Grievance Panel 4. Industrial Development Authority CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -June 25, 1991, July 9, 1991 July 23, 1991 2. Confirmation of Committee Appointment to the Community Corrections Resources Board. 3. Donation of a water line and sanitary sewer easement from Dominion Bank, N. A. 4. Request for acceptance of Finney Drive into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of Vista Forest Drive, Winterwood 4 Trail, and Bayberry Court into the Virginia Department of Transportation Secondary System. 6. Acceptance of water and sanitary sewer facilities serving Branderwood, Section 4. 7. Addition of Valleypointe Parkway and Valleypark Drive to the VDOT Secondary System. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND C011~IlVIUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Board Contingency Fund O. WORK SESSION 1. Explore Advisory Committee P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) to consult with legal counsel concerning possible settlement of a contract matter and probable litigation; (7) to consult with legal counsel concerning probable litigation regarding Dixie Caverns Landfill; (7) to consult with legal counsel concerning specific legal matter with respect to Allied Signal. Q. CERTIFICATION OF EXECUTIVE SESSION R ADJOURNMENT 5 t ACTION NO. ITEM NUMBER `t... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Recognition of Roanoke County citizens who were honored by the National Association of Counties for their volunteer efforts COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties has established a program honoring citizens who have volunteered their time and effort to perform community services. These volunteers were recognized in a limited edition publication, "County Points of Light" presented to President George Bush and the National Points of Light Foundation. Copies of the publication will also be placed in the Library of Congress and, upon the President leaving office, in the BUsh Presidential Library. Roanoke County nominated four citizens who were honored at the ceremony at the National Association of Counties Annual Conference. Thomas Eugene Wagner Chief Wagner was nominated by the Board of Supervisors for 37 years of volunteer service to the Mt Pleasant Fire Department. Charles and Thelma Jenninas Mr. and Mrs. Jennings were nominated by County Treasurer Alfred Anderson for their volunteer service to Community Hospital of the Roanoke Valley. Carolyn Rector Ms. Rector was also nominated by County Treasurer Alfred Anderson for her volunteer service to the troops and their families serving in Operation Desert Storm. Treasurer Fred Anderson will present certificates to Ms . Rector and Mr. and Mrs. Jennings, and Chairman McGraw will present the certificate to Chief Wagner. +~~ f ~ ~~ ~~. Elmer C. Hodge County Administrator -~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION Eddy Johnson McGraw Nickens Robers VOTE No Yes Abs 0 ~ ~ fD ~. ~• oo. o o ~ ~ ~ ~ ~. ~ c ~ ~' r..r' o ~ ~ ~'. 0 0 o ~~ ~~ ~ ~ ~ ~. ~-' ~~ ~. n 0 K y O r y c a° ~' ~. 0 A O 4 ~~ ~~ ~. a 0 O 0 ~~ c o ~ A ~- ~ m ~ o~ ~ CO o ~ a~ ~,, N . ~~ 0 0 C.._ - y c~ A N 0 a O N, N 0 `° n O N o _ - ~ ~ n ~ ~ ~ o • ~ ~ ~ rf- ~ ~ n ~- ~ ~ ~ 0 R ~ ti- ~ ~. O ~ ~ ~ ~ ~ O ~. ~ ~, ~ E._..~ ~ ~. n ~- ~ CD ~ ~ ~ ~ ~ ~ ~ ~. ~ ~ ~ -- ~. . ~ ~~' r ~ ~ ~ ~ ~ ~ ~ ~ ~ y . o ~ - ~ ~: ~. o ~^ r A O 0 ems' N~ -~ • H. O ~L O 0 ~~ C O --r CO ~ ~ f~D ~~ ~, O~ ~ CO ~ ~ cj N. ~~ O O l~- - y co N 0 ti a 0 env A N O n O ~- N ~ r~ r 0 ". / CO CO N o ~ _ - n ~ ~. o ~ ~- ~ ~. n' OAR O n ~ ~ ~ ~ ~ O ~C ~~" cn ~ ~-! r ~ ~ ~ ~ ~ ~ o ~ ~ O ~. ~ ~ ~~ ~ ~ ~ ~ ~ r ~ ~ ~ ~ ~ !''~''! r-~- ~ r""~ -~ '~ti". o ~ - ~ o 0 HC~, ~' ~• ~ C O ~ ~ .~ ~ ~~ ~ '~ ~ ~' ~ ~ ~ ~ ° o ~ ~ ~ O co o~ ~ C'> ~, y c~ A 0 a O N, N 0 ~° n O ~. N, c~ ~- l c~ CO CO N.- ~+ C ~ n~ ~ ~ O ~ ~ o O ~ -rt ~ ~ ~ Ci ~ rt ~V n~~ ~ n ~ ~ C .~ ~ -~! ~ C1Q O ~ O O ~, ~D ~ ~ ~ ~ ~ ^ ~ ~ ` , ~ ~ n O 0~ ~ ~ ~ ''L'S ~ O ---r ~.~~''r~ 0 os~ `~ y ~ ~ ~ ~. - CO rt ~ '~'~ A N O ~~1 a O n H. N O ` J O rN^ ~ r r ~ -..2~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO GLORIA Z. DIVERS FOR EIGHTEEN YEARS AND ELEVEN MONTHS OF SERVICES TO ROANORE COUNTY WHEREAS, Gloria Z. Divers was first employed in July, 1973, as a Clerk Typist I in the Finance Department; and WHEREAS, Gloria Z. Divers has also served as Clerk Typist I for Real Estate Assessment, Clerk Typist II for Development Review and a Permits Clerk for Engineering and Inspections; and WHEREAS, Gloria Z. Divers, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to GLORIA Z. DIVERS for eighteen years and eleven months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~_~, ! .~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-1.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO MILDRED B. DAUGHERTY FOR TWENTY-THREE YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Mildred B. Daugherty was first employed in November, 1972, as an Account Clerk in the Social Services Department; and WHEREAS, Mildred B. Daugherty .has also served as an Eligibility Worker, a Senior Eligibility Worker with the Social Services Department, and served with the Health Department from May 1968 to November 1972; and WHEREAS, Mildred B. Daugherty, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MILDRED B. DAUGHERTY for twenty-three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES:. Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None er A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources ~"~ ~.Ga AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION E%PRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO MILDRED B. DAUGHERTY FOR TWENTY-THREE YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Mildred B. Daugherty was first employed in November, 1972, as an Account Clerk in the Social Services Department; and WHEREAS, Mildred B. Daugherty has also served as an Eligibility Worker, a Senior Eligibility Worker with the Social Services Department, and served with the Health Department from May 1968 to November 1972; and WHEREAS, Mildred B. Daugherty, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MILDRED B. DAUGHERTY for twenty-three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-1.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO WOODROW W. OBENCHAIN FOR SIXTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Woodrow W. Obenchain was first employed in August, 1975, as a Corrections Officer in the Sheriff's Department; and WHEREAS, Woodrow W. Obenchain has also served as a Transportation Officer, Deputy Sheriff, Deputy Sheriff-Sergeant, Deputy Sheriff-Lieutenant and Police Officer-Lieutenant; and WHEREAS, Woodrow W. Obenchain, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to WOODROW W. OBENCHAIN for sixteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: /V Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources ~- -~~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO WOODROW W. OBENCHAIN FOR TWENTY-TWO YEARS AND THREE MONTHS OF SERVICES TO ROANORE COUNTY WHEREAS, Woodrow W. Obenchain was first employed in August, 1975, as a Corrections Office in the Sheriff's Department; and WHEREAS, Woodrow W. Obenchain has also served as a Transportation Officer, Deputy Sheriff, Deputy Sheriff-Sergeant, Deputy Sheriff-Lieutenant and Police Officer-Lieutenant; and WHEREAS, Woodrow W. Obenchain, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to WOODROW W. OBENCHAIN for twenty-two years and three months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ^~.`.: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-1.C EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO MARGARET G. WHITESCARVER FOR TEN YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Margaret G. Whitescarver was first employed in March, 1981, as a Library Assistant with the Library Department; and WHEREAS, Margaret G. Whitescarver, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MARGARET G. WHITESCARVER for ten years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~• Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources ~ `i AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO MARGARET G. WHITESCARVER FOR TEN YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Margaret G. Whitescarver was first employed in March, 1981, as a Library Assistant with the Library Department; and WHEREAS, Margaret G. Whitescarver, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MARGARET G. WHITESCARVER for ten years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ACTION N0. A-81391-2 ITEM NUMBER ~ " f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Acceptance of a Grant by the County Library for VU/TEXT online database service. COUNTY ADMINISTRATOR'S COMMENTS r ~~ /, BACKGROUND: The Roanoke County Public Library has been notified by the Virginia State Library and Archives that it has been awarded a $4,250 grant under Title I of the Library Services and Construction Act. This grant will allow the Headquarters Library to purchase the necessary equipment, first year's costs and training to connect with the VU/TEXT Database. This database indexes the Roanoke Times & World News, two Richmond papers and other major newspapers in the United States.. This database will be made available for use by other Roanoke Valley Public Libraries in another form of cooperation. FISCAL IMPACT: Ongoing costs will be absorbed by the library budget. If demand for the service is heavy a fee might be charged for long, complex searches. STAFF RECOMMENDATION: Authorize the acceptance of said grant in order to provide an important service that is the first of its kind in a public library in the Roanoke Valley. .L.J Respectful submitted, ~~ `~ ~~c`~~~~ George D. Garretson Library Director Approved by, ~r~ Elmer C. Hodge County Administrator ------------------------------------------- ACTION VOTE Approved (x ) No Yes Abs Denied ( ) Received ( ) Referred ( ) To Motion by: Harry C. Nickens to accept grant Eddy x Johnson x McGraw x Nickens x Robers x cc: File George Garretson, Director, Library ACTION # A-81391-3 ITEM NUMBER .~- 4~' .. MEETING DATE: AGENDA ITEM: August 13, 1991 Acceptance of $39,511,67 Grant and Appropriation to the School Grants Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND . ~..,p'~~w``, In 1987-8$ the Roanoke County School Board initiated a student assistance program for substance abuse. Special counselors have been employed on a full-time basis at Cave Spring and William Byrd High schools; Northside and Glenvar High schools have shared a counselor, These individuals have been a tremendous aid to our students in dealing with drug and alcohol abuse and related problems. SUMMARY OF INFORMATION: On July 11, 1991 Governor Wilder presented Roanoke County Schools a grant of $39,511..67 for the student assistance program. This grant is being funded under the U. S. Department of Education Drug-Free Schools and Communities Act. The funds will be used to employ a full-time counselor for Glenvar High School who will also work with students at Arnold R. Burton Technology Center. This money is a boost to the student assistance program and the number of students who can be reached in an effort to combat the substance abuse problem. FISCAL IMPACT: None. No county matching funds are required. Revenue would be recorded to reflect $39,511.67 in the School Grants Fund. Related expenditures would also be recorded. ST FF RECOMMENDATION: Staff recommends acceptance of the $ 511.67 grant a~ appropriation of said amount to the School a t s Fund . %~\ ~~ . ~. - -- Joh T. Liddy, Super isor He th & Physical Education . ~-yn,~v' ~ ~-. Elmer CElmer C. Hodge County Administrator -2- ACTION VOTE No Yes Abs Approved ( x) Motion by: Bob L. Johnson Eddy x Denied ( ) _to accept rant _ Johnson x Received ( ) _ McGraw x Referred ( ) Nickens x To Robers x cc: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane Hyatt, Director, Finance FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M, ON JULY 11, 1991 IN CONFERENCE ROOM B OF THE SCHOOL ADMINISTRATION BUILDING ANNEX, SALEM, VIRGINIA, RESOLUTION REQUESTING ACCEPTANCE OF $39,511,67 GRANT AND APPROPRIATION TO THE SCHOOL GRANTS FUND, WHEREAS, Governor Wilder has awarded Roanoke County Public Schools a grant in the amount of $39, 511 .67 for the student assistance program which addresses substance abuse, and WHEREAS, since the inception of the student assistance program in Roanoke County several years ago, sufficient funds have not been available to assign a full-time counselor at each high school; therefore, the Governor's grant will enable all high schools to have a counselor including Arnold R. Burton Technology Center which will be served by the Glenvar High School counselor; THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County, on motion of Paul G. Black and duly seconded requests acceptance of the $39,511.67 grant from Governor Wilder and an appropriation of said amount to the School Grants Fund. Adopted on the following recorded vote: AYES: Paul G, Black, Maurice L, Mitchell, Charlsie S, Pafford, Barbara B, Chewning, Frank E, Thomas NAYS: None TESTE: c: Mrs, Diane Hyatt ACTION NO. A-81391-4 ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts COUNTY ADMINISTRATOR'S COMMENTS: ,.~ SUMMARY OF INFORMATION: Roanoke County, each year, applies for the Local Government Challenge Grant. The Virginia Commission for the Arts will match up to $5,000, any donation the County makes to qualified art organizations in the valley. In the FY 1991-92 Budget, the Board of Supervisors approved an appropriation of $2,500 each for the Arts Council of the Blue Ridge and the Roanoke Symphony. Roanoke County, therefore, applied for the maximum grant allocation of $5,000 and was awarded $2,400 for FY 1991-92. FISCAL IMPACT• The $2,400 grant would be divided evenly between the Arts Council of the Blue Ridge and the Roanoke Symphony. Combined with the County's appropriation the following donation would be available to the organizations referred to above: County VCA Organization _ Approp Grant Total Arts Council of the Blue Ridge $ 2,500 $ 1,200 $ 3,700 Roanoke Symphony 2,500 1,200 3,700 Total $ 5,000 ~ 2,400 $ 7,400 STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $2,400. Respectfully submitted, Reta R. Busher Director of Management and Budget Approved by, f9 Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X ) Denied ( ) Received ( ) Referred ( ) To Motion by: Richard W. Robers to acept grant Eddy x Johnson x McGraw x Nickens x Robers x cc: File Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance i 1 {~ LI 1 1, 5,,,, k~ ~ r i F la"~a ~~ ~ t Ca''c~-~~ .r. ~~y YL/®d`rJLA~'JL®1 `y W ~ ~~~~~ ®~ ~J1~~11~~~ C®t1lCili~a~iOdl ~~P ~~~ ~rtS PEGGY J. BAGGETT COMMISSION MEMBERS LEWIS HOUSE - 2nd FLOOR EXECUTIVE DIRECTOR MARGARETTE M. SMITH, CHAIR 223 GOVERNOR ST WINCHESTER . RICHMOND, VIRGINIA 2321 9-20 1 0 EDWIN S. CLAY, III, VICE CHAIR FAIRFAx (804) 225-3132 Voice/TDD MARY TRENT JONES, SECRETARY June 10, 1991 ABINGDON NANCY BAGLEY ADAh1S HAMPTON FAME V. BENTON RICHMOND ROBERT E BROWN MS. Reta R. Busher NGRFOLK Roanoke County P ~ O' BOX 29800 HERMINA WALTHALL BUTCHER LYNCHBURG Roanoke, VA 24018 TOY LACY COBBE MARTwsVILLE Reference I.D.~r 92-0311.- Local Government Challenge Grant - $2,400.00 MARY 5 ELLETT LYNCHBURG Dear Ms. Busher: JAMES C. McKEEVER. JR. FAIRFAx It is a pleasure to inform you that the Virginia Commission for the Arts KATHRYN cHAPPELL NETTLES has awarded your organization a grant of $2,400.00 in the Local WAKEFIELD Government Challenge Grant category. TRACY A. SPERO NORFOLK Your signature on the application indicated your agreement to the grant CASSANDRA O srooDART terms which were attached to the application form. Any changes in the RICHn,,oND activities or budget described in your application must be approved in advance by the Commission staff. In all published material and announcements regarding the particular activity supported, acknowledgment must be made that the activity is partially supported by a grant from the Virginia Commission for the Arts and the National Endowment for the Arts. You may expect payment of the grant funds by the dates listed below. $2,040.00 August 1, 1991 $360.00 Upon receipt of final report June 10, 1991 Page Two You should be aware, however, that Virginia state government is continuing to experience revenue problems. If tax revenues do not increase, the Governor may be forced to make further spending reductions in August of 1991. If such reductions are ordered, the Commission will notify you immediately of adjustments to your grant amount. I am aware that the uncertainty about funding from the Virginia Commission for the Arts makes planning for the upcoming year difficult. The Commission is grateful for your cooperation and for your contribution in making quality arts activities available to the citizens of Virginia. Please accept our best wishes for your continued success. Sincerely, p~qy ~~ ~ Peggy J. Baggett Executive Director Enclosure P.S. Please send us written verification that your local government arts appropriation for 1991-92 has been approved by your governing board. Payment on the grant cannot be released until the Commission receives this information. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: To increase the the real estate handicapped. total combined income provision for tax exemption for the elderly and COUNTY ADMINISTRATOR'S COMMENTS: ~ ,,.~-~-~ ~~,.,-r,2,~. ~~/ SUNIlKARY OF INFORMATION The 1990 General Assembly amended Section 58.1-3211 of the 1950 Code of Virginia which establishes a financial restriction upon the total combined income for the exemption from or deferral of real estate taxes for elderly or permanently and totally disabled persons. The financial restriction was increased from $22,000 per year to $30,000 per year. To bring Roanoke County code into compliance with the revised state code, the Board of Supervisors will need a first and second reading and a public hearing on this proposed ordinance change. Staff proposes a first reading on August 13, 1991 and a second reading and public hearing on August 27, 1991. FISCAL IMPACT: There will be no fiscal impact in the FY 1991-92 budget year. This revision will, however, cause an increase in the amount budgeted for Tax Relief for the Elderly and Handicapped in FY 1992- 93. Currently, the County budgets $300,000 for the cost of this credit. C-/ STAFF RECOMMENDATION: Staff recommends approval of the proposed change to County Ordinance Section 21-73 to increase the financial restriction upon the total combined income for the exemption from or deferral of real estate taxes for elderly and handicapped persons from $22,000 to $30,000. Staff also recommends approval of the first reading. Respectfully submitted, Reta R. Busher Director of Management and Budget ACTION Approved Denied Received Referred To Approve] y, ~ r'r C-Ti° -v~2,ur~ Elmer C. Hodge County Administrator Motion by: VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers . ~» -- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREOUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21, TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction upon the total combined income for the exemption from or deferral of real estate taxes for certain elderly or permanently and totally disabled persons; and WHEREAS, Ordinance No. 84-232 adopted on December 18, 1984, increased this financial restriction from $15,000 to $18,000 and Ordinance 22388-9 adopted on February 23, 1988, increased this financial restriction from $18,000 to $22,000; and WHEREAS, the 1990 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this financial restriction to $30,000; and WHEREAS, the first reading on this ordinance was held on August 13, 1991; and the second reading and public hearing was held on August 27, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73, General prerequisites to grant of Division 3. Exemption for elderly and disabled persons of Chapter 21, Taxation be amended to read and provide as follows; 1 ~ _~ Sec. 21-73. General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not shall not be included in such total. 2. That this ordinance shall be in full force and effect with the 1992 tax year. 2 ~-/ MEMORANDUM TO: Board of Supervisors FROM: Reta R. Busher, Director of Management and Budget DATE: August 13, 1991 SUBJECT: Tax Relief for the Elderly and Handicapped Mr. Eddy asked me to conduct a survey of other Virginia localities regarding their income restrictions for their program of Tax Relief for the Elderly and Handicapped. Attached are the results of this survey for your review. If you have any questions, please do not hesitate to call me. lm Attachment cc. Elmer Hodge SURVEY OF SELECTED VIRGINIA LOCALITIES TAX RELIEF FOR THE ELDERLY AND HANDICAPPED AUGUST 13, 1991 Gross Combined Combined Net Worth Income Exemptions Locali Roanoke County $ 75,000 $ 22,000 First $4,000 income each relative living in household. Albermarle County $ 65,000 $ 15,000 iDncomle eachs relatives livi6ng n household + First $7,500 of disability income of applicant. Senior Citizens: First $6,500 each relative living in household. Loudoun County $ 150,000 $ 40,000 First $6,500 income each relative living in household. Montgomery County $ 50,000 $ 14,000 None. Botetourt County $ 60,000 $ 18,000 First $2,000 income each relative living in household. Henrico County $ 75,000 $ 22,000 First $6,500 income each relative living in household. Prince William County $ 150,000 Total Exemption: Disabled person: First $b,500 income each relative living in < _ $22,000 household + First $7,500 of Partial disability income of applicant. Exemption: Senior Citizens: First $b,500 $22,001-28,550 each relative living in household. Franklin County $ 25,000 $ 15,000 First $1,500 income each relative living in household. City of Roanoke $ 75,000 $ 22,000 First $4,000 income each relative living in household. City of Lynchburg $ 60,000 $ 19,000 F ~si 4,000 nCOmh o cs e h o 1 d n City of Salem $ 65,000 $ 18,000 First $~'r,000 inco~r:e each relative livi~?.g i~1 ho=asehc~ld. 111111111111111111111111111111111111111111111111111111111111111111111111111111 AGENDA ITEM NO. ~=` ,~ APPEARANCE REQUEST FOR PUBLIC HEARING SUBJECT: ORDINANCE CITIZENS COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ Speaker will be limited to a ppresentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FLLOWING THE INDIVIDUAL TO REPRESENT H M, THE GROUP A PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK LEA 6 uE o~ NAME ADDRESS PHONE %SS ~ , W ~TjL' bL~~Ot ~l~'1 ~°~Q,~c~o ~vs if/~~ ~~, c--,~ Ar.,e~s ~~ /20~~o<<E 1/a. i~~i~ II11111111111111111111111111111111111111111111111111111111111111111111111111111 ~ ,, '~~ ACTION N0. ITEM NUMBER %~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Ordinance amending and reenacting Section 21-52 of Chapter 21, Taxation of the Roanoke County Code to increase use value assessment revalidation fees. COUNTY ADMINISTRATOR' S COMMENTS : ~~~,,,,,~,,~„u,~ ~ ~,Ky-U~-a~ U ~'` BACKGROUND: Land Use revalidation fees have not been altered since 1975 while the cost of program administration has grown. The proposed fee increase is to provide for the costs of processing and approval of such applications to be partially recovered. Land use revalidations occur annually and permit qualifying properties to continue in the program, but fees may only be charged every six years. 1975 fees were $10.00 per parcel plus $.10 per acre enrolled in the program. Proposed fees are $20.00 per parcel plus $.20 per eligible acre. Over 1,500 parcels are currently enrolled in the land use program and current direct cost of administration, including benefits, is estimated to be in excess of $15,000 per year. ALTERNATIVES AND IMPACT: Alternative 1) - increase the proposed rate schedule - impact is variable by the amount of adjustment, but the fiscal impact is estimated to be between $35,000 - $40,000 at the proposed rate. Alternative 2) - leave present schedule in place - impact is estimated to be a loss of $17,500 - $20,000 cost not recovered. RECOMMENDATION: The staff recommends adoption of alternative 1 and the attached ordinance increasing the fees for land use revalidation every sixth year. R spectfully submitted, Appro ed by ,. . , ~„ ,~ /" ~ ~ _.-. Elmer C. Hodge _~~ . ~'' ' County Administrator ------------~ -----C'=------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: No Yes Abs Eddy Johnson McGraw Nickens Robers ~-~7 ` AT A REGULAR MEETING OF THE BOARD OF .SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE AMENDING AND REENACTING SECTION 21- 52, APPLICATIONS FOR SPECIAL ASSESSMENT; FEES, OF DIVISION 2. USE VALUE ASSESSMENT OF CERTAIN REAL ESTATE, OF CHAPTER 21, TAXATION, OF THE ROANOKE COUNTY CODE. WHEREAS, § 58.1-3231 of the Code of Virginia, 1950, as amended, authorizes counties to adopt ordinances to provide for the use value assessment and taxation of real estate which provided the legal basis for County Ordinances 84-191 and 32487-18 establishing a procedure for such use valve assessment and taxation of certain qualifying real estate within the County of Roanoke; and WHEREAS, § 58.1-3234 of the 1950 Code of Virginia further authorizes the governing body of any county to provide for an application fee and a revalidation fee every six years for the processing and approval of such applications for use value assessment and taxation of real estate; and WHEREAS, Ordinance 101089-4 deleted the former Division relative to the use value assessment of certain real estate and enacted a new Division 2 which provides for a set basic application and revalidation fee without regard to the acreage of any parcel for which application is made; and WHEREAS, the previous policy of the County had been to charge a fee based upon acreage in addition to a flat fee for any application or revalidation request. WHEREAS, legal notice of a public hearing concerning the adoption of an ordinance increasing these fees was provided as required by law, and the first reading on this ordinance was held C7 -Z on August 13, 1991; and the second reading and public hearing was held on August 27, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows. 1. That Sec. 21-52. Applications for special assessment; fees of Division 2. Use value assessment of certain real estate of Article III. Real estate taxes of Chapter 21, Taxation be amended and reenacted as follows: Sec. 21-52. Applications for special assessment; fees. e Ana lication of :~~: ~ dollars ~ i~?~filE~3: ~) PP .......:::.::.::::.::i.~... ~:.;:.;::;;.;:.>:::.:.::::::: ~.: .. . ~~ '>< ~~t '<`°'>'>c~ . <>~~Gd7~ `~`'` shall accompany each application. (f) An application may be filed within no more than sixty (60) days after the filing deadline specified in subparagraph (b) above upon payment of a late filing fee in the sum of ~`'` ~ dollars ~~~€#~~>~?~~~ {-$-2-A-~9s}• (i) Such property owner must revalidate annually with the real estate assessor any application previously approved. A before the effective date of the assessment and accompanied with a late filing fee of ~y dollars ~}~ {-~2-8TA~}. 2. That the effective date of this ordinance shall be ~r - .G~i September 1, 1991, for original application and revalidations pertaining to the 1992 tax year and all subsequent years. c:\wp5]\agenda\code\useval~.ord ACTION NO. ITEM NO. "'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Ordinance amending the Roanoke County Code by amending Section 1-10, Classification of and Penal- ties for violations; continuinct violation of Chap- ter 1, General Provisions by increasing misdemeanor punishment COUNTY ADMINISTRATOR' S COMMENTS : ' ~„~~~ 0~` ~' ! -v~ ~L2~' i EXECUTIVE SUMMARY• This amendment is necessary in order to permit Roanoke County to receive fines from convictions of misdemeanor offenses which could be charged under either state law or local ordinance. BACKGROUND• In 1990 the General Assembly amended § 18.2-11 "punishment for conviction of misdemeanor" to increase the maximum fines for such convictions. However as a result of a legislative oversight, the Assembly failed to amend §§ 15.1-505 & 15.1-901 which specifically limited the maximum fines which localities could impose for convictions of local misdemeanor ordinances to amounts identical to the old fines under § 18.2-11. SUMMARY OF INFORMATION: By emergency legislation adopted in the 1991 session of the General Assembly, § 15.1-505 (as well as § 15.1-901) was amended to increase the maximum fines or other punishment which a judge may impose for violation of local ordinances up to the maximum which the Code of Virginia permits for violations of Class 1 misdemeanors under § 18.2-11 or under general law for like offenses. Therefore, the county has authority to increase its maximum fines as follows: a) for Class 1 misdemeanors to $2,500.00; b) for Class 2 misdemeanors to $1,000.00; and c) for Class 4 misdemeanors to $250.00. (The maximum fine for Class 3 misdemeanors was not changed from `-~ !~ $500.00). Enactment of this amendment would once again permit county law enforcement officers to charge misdemeanors under county ordinance sections which parallel state code provisions and thereby allow the county to receive the proceeds of all such fines imposed and paid. FISCAL IMPACT' If this amendment is not adopted, the County of Roanoke could lose the benefit of local fines due to the necessity of charging violations and issuing citations under state code provisions rather than county code section numbers. ALTERNATIVES' 1. Adopt the proposed code amendments and enable county law enforcement officers to cite misdemeanor offenses under county code sections where the offense parallels a state law provision. 2. Reject the amendments and require county law enforcement officers to write all misdemeanor offenses under the appropriate Code of Virginia section. STAFF RECOMMENDATION: Staff recommends adoption of the proposed amendments. Respectfully submitted, ose h B. Obenshain Senior Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs /jbo C~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 1-10, CLASSIFICATION OF AND PENALTIES FOR VIOLATIONS: CONTINUING VIOLATIONS OF CHAPTER 1, GENERAL PROVISIONS BY INCREASING MISDEMEANOR PUNISHMENT WHEREAS, the 1990 session of the Virginia General Assembly amended Section 18.2-11, Punishment for conviction of misdemeanor, of the Code of Virginia by increasing the authorized punishments for conviction of a misdemeanor; and WHEREAS, the 1991 session of the Virginia General Assembly amended Section 15.1-505, Penalties for violation of ordinances, of the Code of Virginia by allowing the governing body of any county to prescribe fines and other punishment for violations of ordinanc- es up to the amount provided for by State law; and WHEREAS, the first reading of this ordinance was held on August 13, 1991; and the second reading and public hearing was held on August 27, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 1-10, Classification of and penalties for violations; continuing violations of Chapter 1, General Provisions of the Roanoke County Code be amended to read and provide as follows: Sec. 1-10. Classification of and penalties for violations; continuing violations. (a) Whenever in this Code or any other ordinance of the county or any rule or regulation promulgated by any officer or 1 '~ agency of the county, under authority duly vested in such officer or agency, it is provided that a violation of any provision thereof shall constitute a Class 1, 2, 3, or 4 misdemeanor, such violation shall be punished as follows: }w..,.,...~a (1) Class 1 misdemeanor: By a f ine of not more than .::::.;: ;;;>;>;;;; .;: ::>;::: ur~~dr~~:::>:::~dc~~:~~t:r~; `~?#~'+~, or by confinement in jail for not more than twelve (12) months, or by both such fine and confinement . (2) Class 2 misdemeanor: By a f ine of not more than `' '""'a'°°a b or >~ Q.~. confinement in jail for not more than six (6) months, or by both such fine and confinement. (3) Class 3 misdemeanor.• By a f ine of not more than five hundred dollars ($500.00). (4) Class 4 misdemeanor.• By a f ine of not more than :::. 2. That this ordinance shall be in full force and effect from and after its passage. e:\wp5]\agenda\code\misdemea 2 ACTION # ITEM NUMBER C.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Authorization to Acquire a New Water, Sanitary Sewer and Drainage Easement from Hugh H. and Margaret H. Wells -/~ COUNTY ADMINISTRATOR' S COMMENTS : ,~,,,~„~•?,~n"~ ~~ j~~ BACKGROUND' The area of Penn Forest adjacent to Cave Spring High School has been experiencing periods of low water pressure due to the location of the suction side of the Penguin Pump Station. When this pump station operates it drops the pressure on the suction side to less than 20 pounds per square inch resulting in poor service to many customers. SUMMARY OF INFORMATION: In order to correct the above low pressure problem, staff has designed an alternate feed line to the Penguin Pump Station that is served by a higher pressure system. In order to complete the construction of the need feed line, a water line easement is required across property of Hugh H. and Margaret H. Wells. The area in which the new water line easement will be currently has an existing sanitary sewer and drainage easement. The Wells have requested that one easement document be prepared to include all three easements. FISCAL IMPACT' The cost of the new water easement will be paid from funds available in the Utility Department budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance to acquire a new water line, sanitary sewer and drainage easement from Hugh H. and Margaret H. Wells at a cost not to exceed $500. L L ~j ~r_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE FOR AUTHORIZATION TO ACQUIRE A NEW WATER, SANITARY SEWER AND DRAINAGE EASEMENT FROM HUGH H. AND MARGARET H. WELLS WHEREAS, citizens in the Penn Forest area adjacent to Cave Spring High School have experienced low water pressure problems, requiring improvement through an alternate system; and, WHEREAS, in order to complete construction of a new feed line, a water line easement is required across property owned by Hugh H. and Margaret H. Wells; and, WHEREAS, staff is negotiating an agreement with the property owners for the acquisition of said easement and the payment of consideration is requested; and, WHEREAS, the proposed water line easement lies adjacent to existing sanitary sewer and drainage easements, and the property owners have requested that a new underground water, sanitary sewer, and drainage easement be acquired by Roanoke County, to encompass and supersede all easements for water, sanitary sewer, or drainage purposes previously granted to the County across the subject property by the property owners or their predecessors in title; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 13, 1991, and the second reading was held on August 27, 1991. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a certain new underground water, sanitary sewer, and drainage easement of variable width from Hugh H. and Margaret H. Wells for a sum, not to exceed $500.00, is hereby authorized and approved; and 2. That said easement shall encompass and supersede all easements for water, sanitary sewer, or drainage purposes previously granted to the County across the subject property by the property owners or their predecessors in title; and, 2. That the consideration of $500.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for utility improvements; and, 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. METES AND BOUNDS DESCRlPT70fV SNOK~N ON THIS PLAT REPRESENT A CO~IPOSlTE OF DEE03, PL~iTS,, AND CALCUUITED INFORMATION AND DO MOT REFLECT AN ACCURATE 80{1NDARY SURVEY. .~s~ 5• ~G~. /.. ~ 3~ i ~/. ~7.00~(s) ~. ~. ~ .. ~~,~~ /f , ;,;, ,. ~~\f\~ /EXIST. D. E. ,/ ~ , \\ ~. EXIST. 15~ S.S. E. ~~• . ~ '>L ~' ~~ ' d~~ ~~~~ ~, .~~ ~ ~ ~ d, Q F ~/ ' ~~ /\ 'T s ~'.1 .~ oo, , , 1TT~ NEW WATER S. S. AND __ DRAINAGE ESMT. APPROX. LOCAT/ON OF PROPOSED WATER L /NE ^--~ TAX MAP NO. 87.0 9 - 3 - HUGH H. & MARGARET N. WELL S ~\ .~i. EXIST D.E K 19' 12' W. ~'~. ~.. 4.37 N.~l•40~W .,' ../.' ~ 3!.38' 7.00~(s) /.. .~'\ . Q~ ~ CHAPARRAL ORIVE ---~ ~ N:t,° ,~ SCALE: I"= so' PLAT SHOWING NEW WATER, S.S. AND DRAINAGE EASEMENT BEL?~G COti'~EIED TO RC:~~G?~E CO[T~'T`I B: H',iG~t H . ~ ~:ARGA'_tET A . ii ELLS PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT rcev, o-c. ~-~~ DATE: 5 -16-90 ACTION NO. ITEM NO. '- ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO GRANT THE RIGHT TO JOINT USE OF COUNTY WATER AND SEWER EASEMENT AREAS BY A PUBLIC UTILITY COMPANY COUNTY ADMINISTRATOR'S COMMENTS: ~ ,r~~,,~ ~~ EXECUTIVE SiJNIlKARY This is the first reading of the proposed ordinance to authorize the County Administrator to grant the right to joint use of Roanoke County water and sewer easement areas by a public utility company upon review and recommendation by the Director of the Roanoke County Department of Utilities, and upon concurrence of the Board of Supervisors by resolution. BACKGROUND' Section 18.04 of the Roanoke County Charter provides that, in authorizing the sale or granting of any right in property, including the right to use an easement, the board shall act only by ordinance. Two readings are required in order to adopt an ordinance. SUMMARY OF INFORMATION: Roanoke County holds title to numerous water and sewer easements throughout the County. Similarly, the public utility companies acquire easements throughout the County for the installation of pipelines and other improvements related to the service they provide. In many cases, it is feasible and economical for the County and the public utility companies to share and jointly use the same easement area. In some previous situations, Roanoke County staff has pursued this option. Although the actual easement is acquired from the property owner, it is necessary to also secure the approval of the public utility company that has an easement in the same area. This avoids any later questions, or possible litigation, as to whether the company might have exclusive rights to the area. C -5 Roanoke County has received several requests from a public utility company, specifically the Roanoke Gas Company, for authorization for concurrent use of a county water line easement. It is anticipated that the County will continue to periodically receive requests from the various public utility companies to jointly use a water and/or sewer easement area. Generally, such matters do not involve payment of consideration by either party, do not significantly diminish the County's property interest, and are basically routine and noncontroversial; provided, however, that Roanoke County is indemnified of and held harmless from any loss or damage to its lines or other improvements caused by the public utility company or created by its joint use of the easement area. Under the Charter provisions, each of such requests would involve two readings of the proposed ordinance, resulting in substantial delay. The purpose of this proposed ordinance is to provide for the orderly and expeditious agreement to the concurrent use of water and sewer easements, in noncontroversial situations, upon the review and recommendation of County staff and the concurrence of the Board by resolution. This ordinance satisfies the requirements of the Charter and streamlines the process. FISCAL IMPACTS• None. ALTERNATIVES• (1) Adopt an ordinance authorizing the County Administrator to grant the right to joint use of county water and sewer easement areas by a public utility company, upon the review and recommendation of the Director of the County Utility Department and the concurrence of the Board by resolution. (2) Decline to adopt the proposed ordinance and consider all requests for joint use of an easement with two readings of an ordinance for each authorization. STAFF RECOMMENDATION: Staff recommends that the proposed ordinance be adopted. Respectfully submitted, V ckie L. Hu a Assistant Cou ty Attorney G 5 Action Approved Denied Received Referred to Motion by Eddy Johnson McGraw Nickens Robers ~~`~ No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO GRANT THE RIGHT TO JOINT USE OF COUNTY WATER AND SEWER EASEMENT AREAS BY A PUBLIC UTILITY COMPANY WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, authorization to grant any right in property, including the right to use an easement, shall be by ordinance adopted by the Board of Supervisors; and, WHEREAS, first and second readings are required to pass all ordinances; and, WHEREAS, a more orderly and expeditious procedure is desired for reviewing, approving, and authorizing the County Administrator to grant the right to joint use of County water and sewer easement areas by a public utility company, in situations where the grant is routine and noncontroversial, and would not involve payment of consideration or significantly diminish the County's property interest; and, WHEREAS, a first reading of this ordinance was held on August 13, 1991; and a second reading was held on August 27, 1991. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the rights in the subject easement areas are hereby declared to be surplus and the form of the real estate interest renders it unacceptable and unavailable for other public uses; and, 2. That the County Administrator is hereby authorized to grant the right to joint use of Roanoke County water and sewer easement areas by a public utility company, upon review and recommendation by the Director of the Roanoke County Department of Utilities, and upon concurrence of the Board of Supervisors by resolution; and, 3. That said joint use is conditioned upon, and subject to, the agreement of the public utility company to indemnify Roanoke County and hold it harmless from any loss or damage to its lines or other improvements caused by the public utility company or created by its joint use of the easement area, and that use, acceptance, and/or recordation of the joint easement shall constitute agreement by the public utility company to this condition; and, 4. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the grant, all of which shall be on form approved by the County Attorney. The County Administrator may delegate this authority as he deems appropriate. 5. The effective date of this ordinance shall be August 13, 1991. ~` ACTION ITEM NUMBER N- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Ordinance Amending Article IV, Sewer Use Standards, of Chapter 18 of the Roanoke County Code of 1985 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The second reading of this ordinance was held July 23, 1991. Public comment by industrial users requested that the County remove the prohibition to discharge Bismuth and Molybdenum. The Board of Supervisors directed staff to contact the City of Roanoke and request the above items be removed from the City Ordinance. Since the County Sewer Use Standards must be identical to the City Sewer Use Standards, the City would need to change their ordinance prior to the County making any changes. SUMMARY OF INFORMATION: The County requested that the City consider removing Bismuth and Molybdenum from the City Sewer Use Standards. County staff has met with City staff to discuss this matter. City staff has agreed to recommend that Roanoke City Council remove Bismuth, Molybdenum as well as other prohibited metals that no longer are of a concern to the treatment process. The City of Roanoke will notify the County when the City Ordinance has been amended. The County can then incorporate these changes in its proposed ordinance and bring to the Board of Supervisors for adoption. ALTERNATIVES AND IMPACTS: 1. The Board of Supervisors could continue the second reading until September 24, 1991 at which time the above mentioned changes could be incorporated in the Ordinance. 2. The Board of Supervisors could adopt the Ordinance as presented and make an additional amendment after the City amends their ordinance. r i ~: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE 81391-5 RATIFYING AND CONFIRMING THE ACQUISITION AND ACCEPTANCE OF THE NECESSARY EASEMENTS FOR THE VALLEYPOINTE PHASE II SANITARY SEWER PROJECT WHEREAS, on March 22, 1988, the Board of Supervisors of Roanoke County authorized county staff to proceed with acquisition of the necessary rights-of-way and easements for the Valleypointe Phase II Sanitary Sewer Project, as one aspect of the overall economic development project for Valleypointe Phase II; and, WHEREAS, the necessary easements for said project have now been acquired, accepted by the County Administrator on form approved by the County Attorney, and recorded in the Clerk' s Office of the Circuit Court of Roanoke County; and, WHEREAS, the project has been completed, with the total cost for the easement acquisitions from seven property owners being $11,357.00, paid from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund; and, WHEREAS, section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on July 23, 1991, and the second reading was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of the necessary sanitary sewer easements for the Valleypointe Phase II Sanitary Sewer Project is hereby ratified and confirmed, said easements being across the following properties, referenced by Tax Map T Number, for the consideration specified from the following property owners, their successors or assigns: Tax Map No. Property Owner Consideration 26.26-2-17 Alice C. Olsen Crawford & Thelma F $ 500.00 $ 490.00 26.16-2-15&16 16-2-3 26 James R. Barbara . H. Flinchum $4,768.00 . 16-2-4 26 Edward F. & Ruth H. Shott $1 . 26.16-2-6 Erma C. Crotts usa Street Ministries, U.P.C.I• A 235.00 9 50 $2 26.16-2-13 26.16-2-14 z Jesse N. & Mary H. Jones .00 7 , $ 2. That the payment for said easements, aggregating $11,357.00, from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund, is hereby ratified and confirmed; and, 3. That the County Administrator is hereby authorized to execute such further documents and take such further actions as may be necessary to accomplish the purposes hereinabove set forth, all of which shall be on form approved by the County Attorney. On motion of Supervisor Robers to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Tim Gubala, Director, Economic Development ACTION NO. ITEM NO. ~ -` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: ORDINANCE RATIFYING AND CONFIRMING THE ACQUISITION AND ACCEPTANCE OF THE NECESSARY EASEMENTS FOR THE VALLEYPOINTE PHASE II SANITARY SEWER PROJECT COUNTY ADMINISTRATOR'S COMMENTS: ._~u~~ ~L~ EXECUTIVE SUNIlKARY This is the second reading of the proposed ordinance to ratify and confirm the acquisition and acceptance of the necessary easements from seven property owners in the County of Roanoke for the Valleypointe Phase II Sanitary Sewer Project. BACKGROUND• The Valleypointe Phase II Sanitary Sewer Project is one aspect of the overall economic development project for Valleypointe Phase II, which involves the development of a mixed use business park in the vicinity of the southeast intersection of Interstate Routes 81 and 581 in Roanoke County, Virginia. On March 22, 1988, the Board of Supervisors authorized staff to acquire the necessary rights-of- way and easements for this project. SLTNIIKARY OF INFORMATION: Upon completing the design for the Valleypointe Phase II Sanitary Sewer Project, County staff negotiated with the property owners for purchase of the required easements. County staff proceeded with the acquisitions and as of June 26, 1990, sanitary sewer easements from five of the seven property owners had been obtained at a cost equal to 40~ of the assessed valuation (for tax purposes) of the easement area acquired. An easement from a sixth property owner, Azusa Street Ministries, U.P.C.I., was acquired at a cost based upon its expense in attorney's fees to obtain the necessary court approval for a religious organization to convey an interest in real estate. County staff was unable to reach an agreement for the purchase of the final easement from Jesse N. Jones and Mary H. Jones. An ~-~ ` 2 independent appraisal established a proposed easement to be $2,579.00. the Board on June 26, 1990, the Count construct the remaining portion of proceedings were subsequently filed, possible settlement of the- case. fair market value for the Pursuant to authorization by y entered upon the property to the project. Condemnation but were postponed pending As a result of continued cooperation between the parties, the case was settled and dismissed on May 28, 1991. The easement was acquired by deed from Jesse N. and Mary H. Jones for the sum of $2,579.00, plus the interest which had accrued thereon while on deposit with the Clerk of Court. All of the necessary easements have now been acquired by purchase, accepted by the County Administrator on form approved by the County Attorney' s office, and recorded in the Clerk' s Office of the Circuit Court of Roanoke County. The project has been completed. The specific properties and property owners involved, and the cost of acquisition from each, are as follows: (See plats attached.) Tax Map No. Property Owner Consideration 26.26-2-17 Alice C. Olsen $ 500.00 26.16-2-15&16 James R. & Thelma F. Crawford $ 490.00 26.16-2-3 Barbara H. Flinchum $4,768.00 26.16-2-4 Edward F. & Ruth H. Shott $1,785.00 26.16-2-6 Erma C. Crotts $ 235.00 26.16-2-13 Azusa Street Ministries, U.P.C.I. $1,000.00 26.16-2-14 Jesse N. & Mary H. Jones $2,579.00 FISCAL IMPACTS• $11,357.00 - Virginia Resources Bond Fund ALTERNATIVES• Ratify and confirm the acquisition and acceptance of the above-named easements for the Valleypointe Phase II Sanitary Sewer Project. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance ratifying and confirming the acquisition and acceptance of the necessary easements for the Valleypointe Phase II Sanitary Sewer Project. Re a fully submitted, V ck a L. Huf an Assistant Coun y Attorney ,y- z Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs / / /~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE RATIFYING AND CONFIRMING THE ACQUISITION AND ACCEPTANCE OF THE NECESSARY EASEMENTS FOR THE VALLEYPOINTE PHASE II SANITARY SEWER PROJECT WHEREAS, on March 22, 1988, the Board of Supervisors of Roanoke County authorized county staff to proceed with acquisition of the necessary rights-of-way and easements for the Valleypointe Phase II Sanitary Sewer Project, as one aspect of the overall economic development project for Valleypointe Phase II; and, WHEREAS, the necessary easements for said project have now been acquired, accepted by the County Administrator on form approved by the County Attorney, and recorded in the Clerk's Office of the Circuit Court of Roanoke County; and, WHEREAS, the project has been completed, with the total cost for the easement acquisitions from seven property owners being $11,357.00, paid from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund; and, WHEREAS, section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on July 23, 1991, and the second reading was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of the necessary sanitary sewer easements for the Valleypointe Phase II Sanitary f ~/ Sewer Project is hereby ratified and confirmed, said easements being across the following properties, referenced by Tax Map Number, for the consideration specified from the following property owners, their successors or assigns: Tax Map No. Property Owner Consideration 26.26-2-17 Alice C. Olsen $ 500.00 26.16-2-15&16 James R. & Thelma F. Crawford $ 490.00 26.16-2-3 Barbara H. Flinchum $4,768.00 26.16-2-4 Edward F. & Ruth H. Shott $1,785.00 26.16-2-6 Erma C. Crotts $ 235.00 26.16-2-13 Azusa Street Ministries, U.P.C.I. $1,000.00 26.16-2-14 Jesse N. & Mary H. Jones $2,579.00 2. That the payment for said easements, aggregating $11,357.00, from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund, is hereby ratified and confirmed; and, 3. That the County Administrator is hereby authorized to execute such further documents and take such further actions as may be necessary to accomplish the purposes hereinabove set forth, all of which shall be on form approved by the County Attorney. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HE~,D AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE 81391-6 AIITHORIZING THE ASSESSMENT OF FEES TA%ED AS COSTS IN CERTAIN CASES FILED IN COIIRTS OF THE COIINTY FOR CONSTRIICTION, RENOVATION OR MAINTENANCE OF COIIRTHOIISE, JAIL OR COIIRT-RELATED FACILITIES, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the 1990 session of the Virginia General Assembly enacted Chapter 543 (House Bill 74) which amended the Code of Virginia by adding a section numbered 14.1-133.2; and WHEREAS, this enactment authorized the assessment of fees to be taxed as costs in each criminal or traffic case in the district and circuit courts of the county for the construction, renovation or maintenance of the courthouse, jail or court-related facilities, and further provided the expiration of this authority on July 1, 1991; and WHEREAS, the 1991 session of the Virginia General Assembly enacted House Bill 1510 repealing the sunset provision of Chapter 543 of the 1990 Acts of Assembly, and WHEREAS, the first reading of this ordinance was held on July 23, 1991; and the second reading and public hearing was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority found in Section 14.1- 133.2 of the 1950 Code of Virginia, as amended, (1991 Acts of Assembly, Chapter 543), there is hereby assessed a fee to be taxed as the costs in each criminal and traffic case in the district and 1 circuit courts serving Roanoke County the sum of TWO DOLLARS ($2.00). The fees assessed by this ordinance shall be expended for the purposes as provided in said statute, specifically, for the construction, renovation and maintenance of the courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling, electricity, and ordinary maintenance. This assessment shall be in addition to other fees and costs prescribed by law. 2. That this assessment shall be collected by the clerk of the court in which the action is filed, and remitted to the Treasurer of Roanoke County and held by him subject to disburse- ments appropriated by the Board of Supervisors of Roanoke County, Virginia, for the purposes specified herein. 3. That the effective date of this ordinance shall be August 13, 1991. 4. That a certified copy of this ordinance shall be deliver- ed to the Chief Judges of the district and circuit courts serving Roanoke County, the Clerks of said courts, and the Treasurer of Roanoke County. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors 2 F cc: File Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Edward S. Kidd, Jr., Chief Judge, General District Court G. O. Clemens, Chief Judge, Circuit Court Lawrence L. Koontz, Jr., Chief Judge, Court of Appeals Joseph M. Clark, II, Chief Judge, Family Services Court George W. Harris, Jr., Judge, General District Court John L. Apostolou, Judge, General District Court Alfred C. Anderson, Treasurer Elizabeth W. Stokes, Clerk, Circuit Court Theresa Childress, Clerk, General District Court Peggy H. Gray, Clerk, Family Services Court 3 ACTION NO. ITEM NO. .~ -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: ORDINANCE AUTHORIZING THE ASSESSMENT OF FEES TAXED AS COSTS IN CERTAIN CASES FILED IN COURTS OF THE COUNTY FOR CONSTRUCTION, RENOVATION OR MAINTENANCE OF COURTHOUSE, JAIL OR COURT-RELATED FACILITIES, AND PROVIDING FOR AN EFFECTIVE DATE COUNTY ADMINISTRATOR'S COMMENTS: - -"`~"""' BACKGROUND' The 1990 session of the Virginia General Assembly enacted House Bill 74 which added a new section to the State Code, Section 14.1-133.2. This legislation authorized the assessment of a fee to be taxed as costs in each criminal and traffic case in the district and circuit courts serving Roanoke County This fee is limited to $2.00 per case. The assessment shall be imposed by ordinance of the governing body, and the ordinance may provide for a different fee in district and circuit courts. SUMMARY OF INFORMATION: This assessment imposes court costs for the purposes of construction, renovation or maintenance of courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling, electricity, and ordinary maintenance. This legislation included a "sunset" provision providing for the act to expire on July 1, 1991. The 1991 session of the Virginia General Assembly enacted House Bill 1510 repealing the "sunset" provision of Chapter 543 of the 1990 Acts of Assembly. The assessment is collected by the clerks of the district and circuit courts, and remitted to the Treasurer subject to disburse- ments by the Board for the purposes specified in the statute. The first reading of this ordinance is scheduled for July 23, 1991; the second reading and public hearing is scheduled for August 13, 1991. 1 -z =l ALTERNATIVES AND IMPACTS: The Finance Department has reported that approximately $22,000 was collected for fiscal year 1990-91. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this proposed ordinance. Respectfully submitted, ~~ ~. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs 2 .- ~'/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 ORDINANCE AUTHORIZING THE ASSESSMENT OF FEES TAXED AS COSTS IN CERTAIN CASES FILED IN COURTS OF THE COUNTY FOR CONSTRUCTION, RENOVA- TION OR MAINTENANCE OF COURTHOUSE, JAIL OR COURT-RELATED FACILITIES, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the 1990 session of the Virginia General Assembly enacted Chapter 543 (House Bill 74) which amended the Code of Virginia by adding a section numbered 14.1-133.2; and WHEREAS, this enactment authorized the assessment of fees to be taxed as costs in each criminal or traffic case in the district and circuit courts of the county for the construction, renovation or maintenance of the courthouse, jail or court-related facilities, and further provided the expiration of this authority on July 1, 1991; and WHEREAS, the 1991 session of the Virginia General Assembly enacted House Bill 1510 repealing the sunset provision of Chapter 543 of the 1990 Acts of Assembly, and WHEREAS, the first reading of this ordinance was held on July 23, 1991; and the second reading and public hearing was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority found in Section 14.1- 133.2 of the 1950 Code of Virginia, as amended, (1991 Acts of Assembly, Chapter 543), there is hereby assessed a fee to be taxed as the costs in each criminal and traffic case in the district and 3 .~' - / circuit courts serving Roanoke County the sum of TWO DOLLARS ($2.00). The fees assessed by this ordinance shall be expended for the purposes as provided in said statute, specifically, for the construction, renovation and maintenance of the courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling, electricity, and ordinary maintenance. This assessment shall be in addition to other fees and costs prescribed by law. 2. That this assessment shall be collected by the clerk of the court in which the action is filed, and remitted to tae Treasurer of Roanoke County and held by him subject to disburse- ments appropriated by the Board of Supervisors of Roanoke County, Virginia, for the purposes specified herein. 3. That the effective date of this ordinance shall be August 13, 1991. 4. That a certified copy of this ordinance shall be delivered to the Chief Judges of the district and circuit courts serving Roanoke County, the Clerks of said courts, and the Treasurer of Roanoke County. e:\wp51 \agenda\general\murthou.fee 4 ACTION NUMBER ITEM NUMBER `~ ~ ` ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1 Clean Valley Council Two-year term of Vince Reynolds expired June 30, 1991. 2 Community Corrections Resources Board One-year term of Edmund J. Kielty, alternate will expire August 31, 1991. Mr. Kielty is being appointed as the regular member, vacating his appointment as alternate. 3. Grievance Panel Two-year term of Kim Owens will expire September 27, 1991. 4 Industrial Development Authority Four-year terms of Charles R. Saul and William Triplett will expire September 26, 1991. Mr. Triplett is a resident of Bedford County and is not eligible for reappointment according to residency requirements established by the Board of Supervisors on April 23, 1991. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: ,~°~ ~ Elmer C. Hodge County Administrator s~- y ACTION VOTE Approved ( ) Motion by. No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for August 13, 1991, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - June 25, 1991, July 9, 1991 July 23, 1991 2 Confirmation of Committee Appointment to the Community Corrections Resources Board. 3. Donation of a water line and sanitary sewer easement from Dominion Bank, N. A. 4. Request for acceptance of Finney Drive into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of Vista Forest Drive, Winterwood Trail, and Bayberry Court into the Virginia Department of Transportation Secondary System. 6. Acceptance of water and sanitary sewer facilities serving Branderwood, Section 4. 7. Addition of Valleypointe Parkway and Valleypark Drive to the VDOT Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: /V- Mary H. lien, Clerk Roanoke County Board of Supervisors CC: Arnold Covey, Director of Engineering & Inspections Clifford Craig, Director of Utility File ~'~ `. July 23, 1991 ~~ J w Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 July 23, 1991 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1991. IN RE: CALL TO ORDER Vice Chairman Nickens called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Bob L. Johnson, Richard W. Robers MEMBERS ABSENT: Chairman Steven A. McGraw STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; Brenda J. Holton, Deputy Clerk, John M. Chambliss, Assistant County Administrator; John R. Hubbard, Assistant County Administrator; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer July 23 , 1991 ~ `~ ABSENT: Supervisor McGraw RESOLIITION 72391-i.a APPROVING THE REVISED SECONDARY SYSTEM SI%-YEAR CONSTRIICTION PLAN FOR ROANORE COUNTY FOR FISCAL YEAR 1991-92 WHEREAS, a public hearing was held on March 26, 1991, to receive comments on the Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92; and WHEREAS, The Board approved Resolution 51491-4 on May 14, 1991, adopting the Secondary Road System Six-Year Construction Plan for Fiscal Year 1991-92; and WHEREAS, The Board was notified by the Virginia Department of Transportation that Roanoke County's allocation had been reduced due to the state's budget; and WHEREAS, The Board does hereby approve the Revised Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92 as set out on the attached summary. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the Revised Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92 by the Clerk to the Board. On motion of Supervisor Robers to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw r July 23, 1991 X39 concerns about the maintenance costs due to the tight budget situation. Supervisor Nickens was also concerned about the costs of the environmental study. Supervisor Johnson moved to accept the donation of the wayside. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 3- Request from the Roanoke County School Board to submit literary fund loan applications. A-72391-3 Finance Director Diane Hyatt was present to answer questions. Supervisor Eddy requested that the County Administrator obtain additional information from the School Board. This information should contain the specific justification for the projects including why and what the project will accomplish. Supervisor Eddy requested that the County Administrator obtain a report from the School Board concerning the status of roof leaks at the schools. Supervisor Nickens requested that the estimates submitted for each project should be calculated carefully in order to avoid exceeding the amount stated. In response to Mr. Eddy's inquiry about the status of July 23, 1991 5 3 9 `~ AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 1. An ordinance to rezone 0.20 acre from B-1 to B-2 to allow retail uses, located west side of US 220. Red Hill area. Cave Spring Magisterial District, upon the petition of Maxey Homes Incorporated. 2. An ordinance to rezone approximately 12 acres from M-1 to B-2 and obtain a Special Exception Permit to operate a retirement community. located north side of Route 11/460, west of Salem. Catawba Magisterial District, upon the petition of Richfield Retirement Community. 3. An ordinance to rezone .71 acre from R-1 to M-1 to allow a self-storage facility. located at 6426 Merriman Road, Cave Spring Magisterial District. upon the petition of 301 Gilmer Associates. IN RE: FZRST READING OF ORDINANCES 1. Ordinance authorizing the assessment of fees tazed as costs in certain cases filed in the Courts of tha County for construction, renovation or maintenance of courthouse, fail or court-related facilities. County Attorney Paul Mahoney advised that legislation for this assessment enacted last year included a it effective only until July 1, 1991. Since removed the Sunset provision, this ordinance clause and make this a permanent assessment. indicated that the County derived about $22, fees . "Sunset" provision making the 1991 General Assembly will remove the sunset The Finance Department 000 last year from these In reply to Supervisor Nickens' question about the ordinance being retroactive to July 1, 1991, Mr. Mahoney advised that this. is an ~~~~ July 23, 1991 to bring this into conformance with the normal routine of the utility billing cycle. The public hearing for this ordinance is set for August 13, 1991. With the concurrence of the Board, Vice-Chairman Nickens directed that the ordinance be changed before the second reading to reflect that the same application that is used to apply for tax relief should be automatically used for the utility reduction. After discussion of making the credit retroactive to July 1, 1991 for those being granted tax relief, Vice-Chairman Nickens summarized that there would not be a problem with the bond market, and that effective September 1, 1991, those already having their taxes frozen could be accommodated to have their water rates frozen. Supervisor Johnson moved to approve the first reading, to appropriate $30,000 from the Utility Fund, the second reading to be held on August 27, 1991 at the same time of the real estate tax relief ordinance, and that only one application shall be used to qualify for relief from both real estate and utility rates.. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 3. ordinance ratifpinq and confirming the acquisition and acceptance of the necessary easements for the Valleypointe Phase II Sanitary Sewer Proiect._ There was no discussion. r X43 y July 23, 1991 Mr. Hodge advised Supervisor Robers that no date was mentioned for the creation of the Center on Rural Development in Item J-4. REBOLIITION 72391-4 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 23, 1991, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of appointment to the Parks & Recreation Advisory Commission. 2. Donation of drainage easements in connection with the Hunting Hills Road Project. 3. Resolutions requesting acceptance of the following roads into the Virginia Department of Transportation Secondary Road System. a. Crossbow Circle b. Chukar Drive c. Archer Drive d. Red Stag Lane e. Elk Hill Drive 4. Resolution of support for the creation of the Center on Rural Development (CORD) and location of CORD in the Roanoke Region. 5. Acknowledgement of acceptance of 0.10 miles of Lakeland Drive, 0.02 miles of Green Meadow Road, 0.60 miles of July 23, 1991 h ~ 4 ~` .~ southerly direction 0.58 miles to Elk Hill Drive, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section 4), of record in the Roanoke County Clerk's office. 3. That this Board does certify that this road was opened to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are involved and a check for $2,750.00 has been received and placed in the Capital Account for Revenue Sharing. 5. That said road known as Crossbow Circle and which is shown on a certain sketch accompanying this resolution, be, and the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw RE8OLIITZON 72391-4.d REQIIESTIN~3 ACCEPTANCE OF X47 July 23, 1991 Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw RESOLIITION 72391-4.e REQIIESTING ACCEPTANCE OF ARCHER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Archer Drive, a section of road extending from Crossbow Circle, 0.38 miles south of U. S. Route 220 and extending in a northerly direction 0.198 miles to a cul-de-sac, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-85.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section No. 4), of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. r July 23, 1991 ~4 ~ 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section 4), of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are not involved. 5. That said road known as Red Stag Road and which is shown on a certain sketch accompanying this .resolution, be, and the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw RESOLIITION 72391-4.cf REQIIESTING ACCEPTANCE OF ELR HILL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANBPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, July 23, 1991 ~ ~ ` NAYS: None ABSENT: IN RE: Supervisor McGraw REPORTS AND INQIIIRIES OF BOARD MEMBERS SIIPERVISOR EDDY: (1) He requested an update on the citizen survey that was conducted last week. Mr. Hodge advised that the survey results were not completed. (2) He urged the staff and the planning commission to proceed as rapidly as possible with the new zoning ordinance and holding public hearings for citizens. (3) He requested that a letter of appreciation be sent to the Brambleton Avenue Association for their efforts at the beautification of triangle area at Rt. 419 and Brambleton Avenue. Supervisor Nickens and Mr. Hodge explained that the County staff took over the maintenance of this area and both Supervisor Eddy and Supervisor Nickens expressed their appreciation to the staff. (4) He commented that the board _~ members recently received copies of a book entitle("Za~" about `~___ employee empowerment. He recently received a copy of the report "Citizen ~ and Politics" that. _ the other-". members--may ---r°-~d-~~ --they desire. s~.-- 1 IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Item 4 and 5. The motion carried by a 55 July 23, 1991 R-72391-5 Supervisor Robers moved to approve the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw Vice-Chairman Nickens presented the resolution to Coach Spike Harrison and players Bobbie Jo Wright and Amy Moses who were present. Vice-Chairman Nickens also presented Coach Harrison with Certificates of Appreciation for each member of the team and assistant coaches. Coach Harrison requested that the County post two signs in the community congratulating the team since this is the third championship they have won. Mr. Hodge was directed to report back to the Board concerning the possibility of securing congratulatory signs. RESOLIITION 72391-5 OF CONGRATIILATIONS TO THE GLENPAR HIGH SCHOOL GIRLS SOFTBALL TEAM FOR WINNING THE STATE GROIIP A CHAMPIONSHIP WHEREAS, the Glenvar High School Girls Softball Team, coached by Spike Harrison, recently won the 1991 State Group A Championship; and WHEREAS, the team achieved a record of 21 wins and only 3 losses during the season; and WHEREAS, high school sports are an important part of the education of the children of Roanoke County, providing the opportunity to learn coordination, competition and team playing; and X55 July 23, 1991 no citizens spoke at the Planning Commission. There were no citizens to speak at the public hearing. Supervisor Johnson questioned Mr. Harrington about a letter from Webb's Oil Corporation stating their concern about the additional traffic produced by the townhomes on Reservoir Road. Mr. Harrington indicated that Webb's Oil Corporation's concern had been communicated to the Virginia Department of Transportation and that VDOT will work with the applicant to site the entrance in a safe manner because of the heavy traffic. Ms. Carolyn Bolton, representing the petitioner, displayed a site plan and in response to Supervisor Johnson's inquiry, advised that the selling price for the land with the townhome will be-$67,000 to $70,000. She advised Supervisor Johnson that this is phase two of Emerald Court development and that the engineering plans are not complete. Supervisor Johnson reminded Ms. Bolton that even if the rezoning is approved, the petitioner must get a permit from the Virginia Department of Transportation for an entrance. Supervisor Johnson moved to adopt the ordinance. The. motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw ORDINANCE 72391-6 TO CHANGE THE. ZONIN3 CLA88IFICATION OF A 1.709 ACRB TRACT OB REAL- ESTATE LOCATED IN EMERALD COIIRT SIISDIVIBION, R88ERVOZR ROAD, (PORTION OB TAY MAP N0.27.08-2-- 27) IN THE HOLLINB MAGIBTERIAL DIBTRICT FROM TBE ZO]~ING CLA88IFICATION OF A-1 TO TH8 ZONING- CLA88IFICATION OF R-3 WITS CONDITIONS IIPON THE::. r 55 7 ~. July 23, 1991 (c) Type B screening shall be installed along the property lines adjoining lesser density zoning in accordance with Section 21-92 of the Roanoke County Zoning Ordinance. (d) The density of the proposed development shall not exceed 12 units per acre. 4. That said real estate is more fully described as follows: BEGINNING at the point common with the right-of- way of Reservoir Road (Route 648) and the northernmost property corner of Tax Parcel 27.08- 2-26; thence S. Ol deg. 49' 30" W. 26.60 feet to the point of beginning of Lot 8, Emerald Court Subdivision; thence S. O1 deg. 49' 30" W. 217.29 feet; thence S. 67 deg. 30' 00" W. 207.43 feet; thence N. 37 deg. 26' 19" W. 130.39 feet; thence N. 23 deg. 30' 45" E. 292.31 feet; thence S. 66 deg. 29' 15" E. 25.22 feet; thence N. 69 deg. 44' 30" E. 107.05 feet; thence S. 20 deg. 15' E. 108.74 feet to the point of beginning, containing 1.709 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 791-2 r 559 July 23, 1991 THE REZONING OF A 3-ACRE TRACT OF REAL ESTATE LOCATED ON FALLOWATER LANE (TAB MAP NOB. 77.19-1- 34 AND 77.19-1-33) IN THE CAVE SPRING MAGISTERIAL DIBTRICT FROM THE ZONING CLASSIFICATION OF B-2, CONDITIONAL, TO THE ZONING CLASSIFICATION OF B-2, CONDITIONAL (AMENDMENT TO PROFFERS) IIPON THE APPLICATION OF THE WILRINSON GROIIP INC. WHEREAS, the first reading of this ordinance was held on June 25, 1991, and the second reading and public hearing was held July 23, 1991; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 2, 1991; and, WHEREAS, legal notice and advertisement has been provided as required by law; and WfFiEREAS, this property was rezoned from part R-3, Multi-Family Residential District, and M-1, Light Industrial District, to B-2, General Commercial District, with proffered conditions, on December 12, 1986. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3 acres, as described herein, and located on Fallowater Lane (Tax Map Nos. 77.19-1-34 and 77.19-1-33) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of B-2, General Commercial District, to the. zoning classification of B-2, General Commercial District, with amended proffered conditions. 2. That this action is taken upon the application of Ths Wilkinaon.Group Inc. F July 23, 1991 ~ 6 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. On motion of Supervisor Robers to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 791-3 An ordinance to amend the Roanoke County Zoning 0-72391-8 Mr. Harrington presented the staff report. He advised that this ordinance would establish the Explore Park District as-a-zoning district for activities associated with the Explore Park. This would be the enabling authority under which the staff, the Planning Commission and the Board would accept, review and approve the proposed Explore Park. Mr. Harrington reported that the ordinance outlinas~ tha. nature and type of information that the Virginia Recreation Facilities Authority (VRFA) will be required to submit for review. After. the information is submitted, there will be a process of negotiations in order to arrive at an acceptable plan. Once the: development:-plan isa associated with the Explore Park. X63 July 23, 1991 ORDINANCE 72391-8 AMENDING THE ROANOKE COIINTY ZONING ORDINANCE BY THE ADDITION OF A NEW BECTION NIIMBERED 21-25- 1, E7CFLORE PARR DISTRICT (EPD) TO PROVIDE FOR A ZONING DISTRICT DESIGNATED AND RESERVED SOLELY FOR ACTIVITIES ASSOCIATED WITH THE EBPLORE PARR WHEREAS, in order for the Explore Park to obtain local land use approvals it is necessary for the Board of Supervisors to amend the Roanoke County Zoning Ordinance to include standards and procedures for use in evaluating this project and issuing the required zoning approvals; and WHEREAS, the first reading of this ordinance was held on June 25, 1991; and the second reading and public hearing was held on July 23, 1991; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Zoning Ordinance be amended by the addition of a new section numbered 21-25-1 and entitled Explore Park District (EPD) as follows: SEC. 21-25-1 EZPLORE PARK DISTRICT (EPD) A. Purpose The purpose of this district is to establish an area within the County that is designated and reserved solely for activities associated with the Explore Park, (hereafter referred to as the Park). These district regulations are designed to permit a wide variety of Park activities. In addition, they are designed to ensure, through adequate public review, that areas surrounding the Explore Park are afforded any protections necessitated by the Park's development and operation. They are also designed to ensure that public facilities and services are planned and are adequate to ensure the safe and efficient operation of the Park with a minimum of impact on the surrounding neighborhood and the larger community. B. Applicability These regulations shall only apply to land owned by the Virginia Recreational Facilities Authority (VRFA), and to any facilities, and/or operations on such land, after review and approval by the Board of Supervisors. C. P.rmitted IIsos July 23, 1991 ~_ ~~ including information on topography, archeological and historic resources, natural water courses, floodplains, unique natural features, tree cover areas, etc. A general statement of planning objectives is to be included indicating how the development and use of the site will address the management and preservation of these features. (e) A generalized land use plan. This plan shall in schematic form show the proposed location of all major land use or activity areas. For each area designated, information shall- be provided in written and/or graphic form that describes the nature and character of the improvements or activities proposed. This information shall be of sufficient detail to clearly portray the intended use and design objectives. (f) For planned activity areas devoted to office, retail, restaurant, lodging, education, conference, or other similar types of commercial activities, information shall be provided on the maximum intensity, size or number of such activities, their generalized location and operating characteristics, and a generalized phasing plan for their construction. The size and scale of all retail, restaurant and lodging facilities shall be limited to serve a support function to the larger purposes of the Park. (g) Generalized statements pertaining to architectural and community design guidelines shall be submitted in sufficient detail to provide information on building designs, orientations, styles, heights, lighting plans, treatment of outside storage areas etc. (h) The general arrangements envisioned for the management and control of uses and activities not directly owned by VRFA shall be included. This information shall address the general nature of such uses, and the nature of any control proposed to be exercised. (i) A description of vehicular transportation and circulation objectives. This information should include information on proposals and limitations on parking areas, and public, emergency, service, and construction access. General information on the:~proposed construction standards for these facilities should be included. The generalized location of all existing or proposed major roads within. the. district should be shown, and information concerninq~ their specifications provided. All points of connection to existing state maintained roads should be designated along with the intended-use of each access point. Where access to existing state maintained roads is proposed to be limited, design and operational characteristics intended to limit use should be described. (j) Information on expected vehicle trip generation shall be included. Trip information shall be presented by phase of construction, and type of trip, i.e., public, employee, service, etc. ~6 7 July 23, 1991 plan, and act to approve or deny the plan within ninety days. Approval of the preliminary master plan shall constitute acceptance. of the plan's provisions and concepts as proffers pursuant to Section 21-105 E. of this ordinance. The plan approved by the Board of Supervisors shall constitute the final master plan for the park. Once approved by the Board of Supervisors, the Zoning Administrator shall authorize the revisions to the official zoning map to indicate the establishment of the EPD district. F. Revisions to Final Master Plan (1) Major revisions to the final master plan shall be reviewed and approved following the procedures and requirements of Section 21- 105 E, above. Major revisions, as determined by the Zoning Administrator may include, but not be limited to changes such as: (a) Either (i) the addition of major new land uses or activities not planned at the time of the approval of the final master plan, or (ii) the substantial relocation of uses or activities shown on the approved final master plan. (b) The acquisition of property by the VRFA, if such property is intended to be incorporated and used as part of the Park activities. (c) Any transportation or road alignment changes resulting in any change in the location of public access to the Park, or substantial changes in the location or number of service and employee access locations. G. Approval o! Preliminary and Final Site Development Plans (1) Following the approval of the final master plan, the VRFA or its authorized agent, shall be required to submit preliminary and final site development plans for approval. Final site development plans for any phase or component of the Park that involves the construction of structures or facilities, shall be approved prior to the issuance of a building and zoning permit, and the commencement of construction. Standards for preliminary and final site development plans are found in a document entitled Land Development Procedures, available in the Department of Engineering and Inspections. (2) Preliminary and final site development plans submitted for review shall be substantially in accord with the final master plan approved by the Board of Supervisors. Roanoke County shall review and approve or disapprove any Final Site Development Plan within sixty (60) days off its submittal. Administrative review of these plans shall ensure compliance with the approved final master plan. H. Failure to Begin Development 5 6 g '. July 23, 1991 discussion and hearing from the two citizens present, Supervisor Johnson withdrew his motion. Mr. John Hansen. Environmental Coordinator for Incersoll- Rand COIDDanV and Mr. Russell V. Randle Environmental Counsel for Ingersoll-Rand Comnanv, were present and requested the elimination of the ban on the discharge of two metals, Bismuth and Molybdenum in the ordinance. They are also requesting that Roanoke City eliminate this provision from the ordinance and asked that the County contact Roanoke City about this item. It was the consensus of the board to (1) to direct the County staff to continue with the present clarification and interpretation of the ordinance, and (2) to continue tha second reading of the ordinance until August 13, 1991 so that tha County Administrator could attempt to obtain a response from Roanoke City. IN RE s ADJOIIR~II~SE~tT Vice-Chairman Nickens declared adjournment at 7:50 p.m. Harry C. Nickens, Vice-Chairman /-~' - ~+ 461 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 June 25, 1991 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of June, 1991. IN RE: CALL TO ORDER Acting Chairman Robers called the meeting to order at 3:10 p.m. The roll call was taken. MEMBERS PRESENT: Supervisors Lee B. Eddy, Bob L. Johnson, Richard W. Robers MEMBERS ABSENT: Chairman Steven A. McGraw (arrived at 3:55 p.m.), Vice Chairman Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John R. Hubbard, Assistant County Administrator, John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by Assistant County Administrator John Chambliss. The Pledge of Allegiance was recited by all r ~ 63 the Collection of taxes; Director of Parks and Recreation Stephen Carpenter winning for the Green Hill Park Equestrian Center; Assistant Director of Human Resources Katherine Clayton, winning for the Customer Service Training and Resource Committee; Sheriff Michael Kavanaugh, winning for the Inmate Work Force Program; Director of Real Estate Assessments John D. Willey, winning for automation of Real Estate Assessments; and Diane Hyatt, representing Risk Manager Robert Jernigan, winning for the Implementation of the Risk Management Program. IN RE: NEW BUSINESS 1. Request from School Board to appropriate funds to the 1991-92 Regional Special Education Fund. A-62591-1 There was no discussion of the request. Supervisor Johnson moved to appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Robers NAYS: None ABSENT: Supervisors Nickens, McGraw 2. Acceptance of 5105,432 Grant and Appropriation to the School Board for Dropout Prevention Program. A-62591-2 Garland Kidd, Director of Vocational and Adult Education, was present to answer questions. There was no discussion. Supervisor Johnson moved to accept the grant and appropriate the funds. The motion carried by the following recorded vote: ~+ 6 5 suggesting to Roanoke City that a Regional Resource Authority for water, landfill and sewage be established. There was no vote. Supervisor Johnson offered a substitute motion to table the issue. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, NAY: None ABSENT: Supervisors Nickens, McGraw. 5. Approval of holiday for County employees on July 5, 1991 Supervisor Eddy moved to approve the holiday. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson NAYS: None ABSENT: Supervisors Nickens, McGraw IN RE: PIIBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor Eddy moved to approve First Reading and to set the public hearings and Second Reading for July 23, 1991. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson NAYS: None ABSENT: Supervisors Nickens, McGraw 1. An ordinance to rezone 1.709 acres from A-1 to R- 3 to construct townhouses, located in Emerald Court Subdivision. Reservoir Road. Hollins F 4 67 term as a citizen representative. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson NAYS: None ABSENT: Supervisors Nickens, McGraw RESOLUTION 62591-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 25, 1991, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of Minutes - May 14, 1991, May 28, 1991, June 8, 1991. 2. Confirmation of Committee Appointment to the Roanoke Valley Regional Solid Waste Management Board, and Ratification of the advisory member appointment to the Transportation Safety Commission. 3. Resolution authorizing the Clean Valley Council to apply for a grant on behalf of Roanoke County. 4. Donation of sanitary sewer easement in connection with the Orchards Subdivision from F & W Community Development Corporation 2. That the Clerk to the Board is hereby authorized 4 t, ~ Council, Inc., to apply on behalf of Roanoke County for a grant, and to be responsible for the administration, implementation, and completion of the program; and 4. That the Board further accepts responsibility jointly with the Clean Valley Council, Inc., and the City of Roanoke, Town of Vinton, Botetourt County, and City of Salem for all phases of the program; and 5. That said funds when received will be transferred immediately to Clean Valley Council, Inc.; all funds will be used in the cooperative program to which the Board gives its endorsement and support; and 6. That the financial records of Clean Valley Council, Inc., shall be subject to inspection and review by the County of Roanoke and such data shall be presented to allow proper reporting on a timely basis by the County; and 7. That the Board requests the Department of Waste Management, Division of Litter Control and waste Recycling to consider and approve the application and program, said program being in accord with the regulations governing use and expenditure of said funds. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Robers NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) asked about the Performance r X73 IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote with Supervisor Nickens absent. 1. General Fund Unappropriated Balance 2. Board Contingency Fund 3. Accounts Paid - May 1991 4. Statement of Expenditures and Revenues as of May 31, 1991. 5. Report on Interest Earned on Tax Anticipation Note III RE: WORK SESSIONS 1. Solid Waste Plan General Services Director Gardner Smith presented the current recycling efforts in the County. The County is utilizing both source separation and commingled curbside recycling. The County is exploring the use of bringing the recycling trucks into communities and leaving them for dropoff of recyclables. He advised that the Comprehensive Solid Waste Plan will emphasize commercial recycling to reach the 25% recycling goal. This will require a minimum outlay of funds. Mr. Smith described the activities of the Recycling Committee over the past several months. In response to a question from Supervisor McGraw, Mr. Smith advised that 51~ of the County households are now participating in recycling. Supervisor Eddy asked if there would be potential r `~ ~ 3 AYES: Supervisors Eddy, Robers, Johnson, McGraw. NAYS: None ABSENT: Supervisor Nickens EVENING SESSION IN RE: CERTIFICATION OF EXECUTIVE SESSION R-62591-5 At 7:03 p.m., Supervisor Johnson moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens RESOLUTION 62591-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of r ~7~ NAYS: None ABSENT: Supervisor Nickens IN RE: PIIBLIC HEARINGS AND SECOND READING OF ORDINANCES 691-2 Ordinance amending the Roanoke County Code by amending and reenacting Section 21-3, Utility Service Tax of Chapter 21, Taxation providing for an increase in rates and expansion of services sub-iect to this tax. 0-62591-6 Mr. Hodge explained that the increase in utility service tax rates will assist in financing the Spring Hollow Reservoir Project. The increase will be an average of $32 per year for those without public water and $120 for those with public water. Fire and Rescue Chief Tommy Fuqua presented the need for a new water supply from a fire protection standpoint. Economic Development Director Timothy Gubala outlined the advantages of the water supply in the County's economic development efforts. Utility Director Clifford Craig presented the proposed options for the transmission lines and described the poor quality of water in some of the current well systems serving the County. Finance Director Diane Hyatt reviewed the costs of the project. The $72 million project will be funded from increases in the utility service tax rates and water rates. The first year water rate increase will be 35%. The following four years the water rate will increase by 10% and there will be no further ri l support for the Spring Hollow Reservoir Project. Supervisor Johnson asked the staff to investigate the possibility of reducing the impact to senior citizens on a fixed income. Supervisor Eddy asked that the utility tax rate and water rate increase be handled separately. He explained that he supported the increase in the utility tax rate because the funds could be used for a variety of purposes. He opposes the increase in water rates because he felt the water project should be a regional project with the Cities of Roanoke and Salem. Supervisor Robers advised he would support the project, but was in favor of continuing discussions with other local governments to create a regional resource authority for water, sewer and landfill. Supervisor Johnson moved to adopt the ordinance, and asked that the staff bring back to the Board options to freeze or limit increases to senior citizens on fixed incomes. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens ORDINANCE 62591-6 AMENDING THE ROANORE COUNTY CODE BY AMENDING AND REENACTING SECTION 21-3, UTILITY SERVICE TAR OF CHAPTER 21, TAXATION BY PROVIDING FOR AN INCREASE IN RATES FOR SUCH SERVICES, FOR AN EXPANSION OF THE SERVICES SUBJECT TO THIS TAX, AND FOR AN EFFECTIVE DATE THEREOF r 47~ `7Lrie ?S' 19Q1 twelve (12) percent of the charge made by the seller against the purchaser with respect to each utility service; which tax, in every case, shall be collected by the seller from the purchaser and shall be paid by the purchaser to the seller for the use of the county at the time that the purchase price or such charge shall become due and payable under the agreement between the purchaser and the seller; provided, however, that the tax hereinabove imposed shall not be deemed to apply to that part of the charge in excess of fifteen (15) dollars per month made by any seller of any utility service to any purchaser thereof who uses such utility service in private homes or residential units; provided, further, that any commercial or industrial user shall pay the hereinabove set out twelve (12) percent on the first five thousand (5,000) dollars of utility service. -k . ~- ~~~~~~1 e 7~' * 'A' (g) tax imposed in subsection (a) of this section is hereby imposed and levied and shall apply to the purchase of bottled gas '~- '~- ~~~-a within the county for cooking, heating, gas refrigeration, and lighting, at the rate of twelve (12) percent of the charge made by the seller against the purchaser with respect to such commodity. 48 691-3 Ordinance amending the Roanoke County Code by amending and reenacting Section 22-82, Rates and Fees of Chapter 22, Water by providing procedures for an increase in water service rates and connection fees. 0-62591-7 The following citizens spoke in opposition to the increased water rates: 1. W. L. Rossie, 3023 Tamarack Trail, spoke on behalf of the American Association of Retired People. 2. Virginia Mills, 3310-G Circle Brook Drive S. W. 3. Tom Blankenship, 4021 White Dove Lane, S. W. 4. Pat Lavery, 4769 North Fork Road 5. David S. Courey, 3419 Ashmeade Drive 6. Harold Martin, 27 Orlando Avenue, N. E. 7. Horace L. McPherson, 3561 Forester Road S.W. 8. James Grave, 2121 Cantle Drive S. W. 9. Roy Lochner, 6050 Poage Valley Drive 10. Bill Tanger, P. O. Box 1750, Roanoke, representing Friends of the Roanoke River, suggested a Citizens Advisory Committee should address the issues of alternatives, costs and a regional solution. Supervisor Eddy moved to defer a decision pending further study based on comments presented by the citizens. The motion was defeated by the following recorded vote: AYES: Supervisors Eddy ~g ~ Virginia, as follows: 1. That Section 22-82, Rates and fees of Chapter 22, Water of the Roanoke County Code is hereby amended as follows: Sec. 22-82 Rates and fees. (a) Wrier service hates. The following rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: The volume charge per 1000 gallons will be based on water used ~6 g~~e~s -Tei~-9e~te~-- The volume charge is added to the base charge to determine the total water ~-'a ~ ~ bill. Base Charge WATER RATES - Effective Dates 1000 gallon per month 7J1/91 7J1/92 7/1/93 7/1/94 7/1/95 0 - 10 $ 9.46 $ 10.41 $ 11.45 $ 12.60 $ 13.86 11 - 14 14.20 15.62 17.18 18.90 20.79 15 - 17 23.67 26.04 28.64 31.50 34.65 18 - 28 39.27 43.20 47.52 52.27 57.50 29 - 39 54.89 60.38 66.42 73.06 80.37 40 - 54 75.71 83.28 91.61 100.77 110.85 55 - 69 97.47 107.22 117.94 129.73 142.70 70 - 111 157.57 173.33 190.66 209.73 230.70 112 - 153 217.66 239.43 263.37 289.71 318.68 154 - 210 298.58 328.44 361.28 397.41 437.15 211 - 267 379.49 417.44 459.18 505.10 555.61 268 - 440 625.06 687.57 756.33 831.96 915.16 441 - 613 870.64 957.70 1,053.47 1,158.82 1,274.70 614 - 853 1,211.33 1,332.46 1,465.71 1,612.28 1,773.51 854 - 1093 1,552.01 1,707.21 1,877.93 2,065.72 2,272.29 1094 - 1400 1,987.34 2,186.07 2,404.68 2,645.15 2,909.67 1401 - 1707 2,422.66 2,664.93 2,931.42 3,224.56 3,547.02 1708 - 2087 2,962.08 3,258.29 3,584.12 3,942.53 4,336.78 088 - 2467 3,501.50 3,851.65 4,236.82 4,660.50 5,126.55 olume charge $1.40 $1.54 $1.69 $1.86 $2.05 F 485 (5) Fire Service. All separate fire services shall be properly metered and protected against backflow with a check valve. The meter vault, meter and backflow device shall be furnished and installed by the county. The total connection fee for separate fire service connections will be equal to the basic connection portion of the connection fee plus tie-Fr~}~F~?-r3° ; r.=__nt the off-site facilities fee as established for the size fire service requested. The separate fire service fee is as follows: SEPARATE FIRE SERVICE FEE Fire Service Line Basic Off-Site Size (Inches) Connection Facilities Total 2 $ 2,600 $ 2,122 $ 4,722 3 3,800 4,774 8,574 4 4,500 8,487 12,987 6 7,600 19,096 26,696 8 10,500 33,948 44,448 10 12,500 53,043 65,543 12 15,000 76,382 91,382 The Utility Director may reduce the cost of the basic connection for fire service when the fire service meter is placed in the same vault as the domestic service. (6) Sdiedute of Connection fees. The Total Connection Fee is the sum of the Basic Connection Fee (which is determined by meter size) plus the Off-Site Facilities Fee (which is determined by meter size, type of service, and effective date), as indicated in Tables I, II, & III. TABLE I BASIC CONNECTION FEE Meter Size Inches 5/8 in. 3/4 in. 1 in. 1 1/2 in. 2 in. 3 in. 4 in. 6 in. Basic ERC Connection $ 1.00 $ 500 1.44 525 2.56 700 5.76 1,800 10.24 2,600 23.04 3,800 40.96 4,500 92.16 7,600 F 4 Q ,~ 10 in. 565,760 593,920 624,640 655,360 688,640 12 in. 814,694 855,245 899,482 943,718 991,642 (7) Misce~aneous Charges. The following charges for service to customers, other than sale of water, shall be ehar;~ed ,4 p~es~e~ e~~~e-~e~a~d~~~ r __~or s a s f o 11 ows a. Re-check reading of meter $10 (No charge if original reading was in error) b. Investigation/verification of leakage in $20 customer's line c. Meter accuracy test $25 (No charge if meter fails accuracy test) d. Round trip for meter turn-off, turn-on for $25 non-payment e. Reset meter if pulled due to non-payment $25 f. Special request to discontinue or turn-on $10 service for other than non-payment g. Temporary construction meter $100 ($50 charge plus $50 deposit) 2. That the sections, paragraphs, sentences, clauses, and phrases of this Article are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance shall remain valid. 3. That the provisions of this ordinance and the rates established hereby shall be effective from and after July 1, 1991. TRANSITION PROVISIONS ~ 8 ~' ABSENT: Supervisor Nickens ORDINANCE 62591-8 VACATING A TWELVE (12) FOOT PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED ON LOT 4, BLOCK 5, SECTION 1, HIDDEN VALLEY HOMES SUBDIVISION (PB 3, PAGE 305), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Ronald B. Smith has requested the Board of Superv- isors of Roanoke County, Virginia to vacate a 12-foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 3, at page 305 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on June 11, 1991; and the second reading of this ordinance was held on June 25, 1991. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 12-foot public utility and drainage easement located on Lot 4, Block 5, Section 1, Hidden Valley Homes Subdivision in the Windsor Hills Magisterial District of record in Plat Book 3, at page 305, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect 49 There was no discussion and no citizens spoke on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens ORDINANCE 62591-9 AMENDING CHAPTER 20, "SOLID WASTE," OF THE ROANORE COIINTY CODE BY THE ADDITION OF A NEW ARTICLE III, "RECYCLING," BY PROVIDING FOR CERTAIN RECYCLING REPORTS WHEREAS, House Bill 543 and Senate Bill 447 of the 1990 session of the Virginia General Assembly allow counties to require solid waste generators and companies that manage solid waste or recycle materials to annually report solid waste information necessary to facilitate compliance with state regulations, and WHEREAS, non-residential entities dispose of more than 40~ of the waste going into the regional landfill; and WHEREAS, in order to facilitate compliance with the state- mandated recycling goals, localities must be able to obtain any and all information pertaining to solid waste generation, management and recycling; and WHEREAS, the purpose of this ordinance is to further the Solid Waste Management Activities of the County of Roanoke and specifically the recycling of solid waste as provided for in Section 15.1-11.5:2 and Section 10.1-1411 of the 1950 Code of Virginia, as amended; and r 493 similar to the original product. Solid waste means any garbage, refuse, sludge and other discarded material, including solid, liquid, semi-solid, or contained gaseous material, resulting from industrial, commercial, residential, mining, and agricultural operations, or community activities, but does not include: (1) solid or dissolved material in domestic sewage, (2) solid or dissolved material in irrigation return flows or in industrial discharges which re sources subject to a permit from the State Water Control Board, or (3) source, special nuclear, or by-product material as defined by the Federal Atomic Energy Act of 1954, as amended. Source reduction means any action that reduces or eliminates the generation of waste at the source, usually within a process. Source reduction measures include among others, process modifications, feedstock substitutions, improvements in feedstock purity, improvements in housekeeping and management practices, increases in the efficiency of machinery, and recycling within a process. Principle recyclable materials means newspaper, ferrous scrap metals, non-ferrous scrap metal, used motor oil, corrugated cardboard, kraft paper, container glass, aluminum, high grade office paper, tin cans, cloth, automobile bodies, plastic, clean wood, brush, leaves, grass, and arboreal materials. 2. Report Requirement. All non-residential solid waste generators and companies that F 495 to report any information otherwise required hereunder based upon a determination that such information is of a proprietary nature, the party shall specify in its report the nature of the information withheld and the basis for its determination that such information is of a proprietary nature. 6. Local Generation. The report shall include only those solid wastes generated within Roanoke County, excluding the Town of Vinton, both in terms of recycled material and material disposed of in the landfill. 7. Civil Penalties. Any party not reporting the required information or otherwise not complying with the provisions of this ordinance shall be subject to a civil penalty not to exceed $100.00. This civil penalty shall be payable to the General Fund of Roanoke County. In addition, any party not in compliance with the provisions of this ordinance may be denied access to or use of the solid waste disposal facility serving Roanoke County. 8. Effective Date. This ordinance shall be in full force and effect from and after July 1, 1991. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens b. ordinance amendincT Chanter 17 of the Roanoke 49~ a. Recycled paper and paper products means any paper and paper product meeting the EPA Recommended Content Standards as defined in 40 C.F.R. Part 250. b. In determining the award of any contract for paper or paper products to be purchased for use by any division, department, or agency of the County of Roanoke, Virginia, the purchasing agent for the County of Roanoke shall use competitive sealed bidding and shall award the contract to the lowest responsible bidder offering recycled paper or paper products of a quality suitable for the purpose intended, so long as the bid price is not more than ten (10) percent greater than the bid price of the lowest responsive and responsible bidder offering a product that does not qualify as recycled paper and paper products under this ordinance. 2. This ordinance shall be in full force and effect from and after July 1, 1991. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens c. Approval of Resolution adoptinq and implementinq a comprehensive Solid Waste Management Plan R-62591-11 Supervisor Eddy moved to adopt the resolution. The motion r 4~ ~ NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Roanoke County hereby adopts the attached comprehen- sive solid waste management plan; and 2. That Roanoke County accepts and adopts the Commonwealth of Virginia recycle diversion rates of 10% by 1991, 15% by 1993, and 25% by 1995; 3. That the effective date of this resolution is July 1, 1991. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens 691-6 An Ordinance to rezone approximately 3.39 acres from R-1 and B-1 to R-1 to bring the zoning into conformity with the residential use, located at 5245, 5249, 5241, 5237 Falcon Ridge Road, Cave Spring Magisterial District upon the petition of the Roanoke County Planning Commission. 0-62591-12 There was no discussion and no citizens spoke to this issue. Supervisor Robers moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw 5Q ? Juno Z5-, i9-9~1 2. That this action is taken upon the application of the Roanoke County Planning Commission. 3. That said real estate is more fully described as follows: Lots 6, 7, 8, and 9, Block 3 of Hunting Hills, Section 7, as shown on plat dated 4/23/73 prepared by Raymond C. Weeks, CLS. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Robers to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw NAYS: None ABSENT: Supervisor Nickens 691-7 An ordinance to rezone 2.35 acres from B-3 to M-2 and obtain a Special Exception Permit to operate an automobile graveyard, located at 4116 West Main Street, Catawba Magisterial District, upon the petition of H&A Associates/Import Auto Recycling 0-62591-13 Planning Director Terry Harrington reported that this request would permit an automobile graveyard. The proposed use is compatible with the Industrial Land Use Category in the 1985 Comprehensive Development Plan. The area is industrial and commercial in nature. Supervisor Eddy expressed concern about an automobile graveyard being located on a main entrance to the County. r 503 ~~~.~.~Ti~ ~~ 2. That this action is taken upon the application of H & H Associates/Import Auto Recycling. 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: a) The front of Parcel II (Tax Map No. 55.03-3-30) between Route 11/460 and the stockade fence, will be landscaped as follows: 8 to 10 evergreen shrubs, 18" at the time of planting as shown on the concept plan drawn by Draper Aden Associates and dated June 1991. 4. That said real estate is more fully described as follows: Parcel I - Tax Mau No. 55.03-3-31 BEGINNING at a point on the south side of Lee Highway (U.S. Route 11), where same intersects the easterly corner of that certain one acre tract of land conveyed by Emma B.C. Fauber to Mattie Blackwell, by deed dated August 7, 1945; thence along and with the easterly line of the one acre tract conveyed to Mattie Blackwell, S. 26 deg. 00' E. 381.29 feet to a point on the northerly line of the Norfolk & Western Railway; thence along and with the northerly line of the Norfolk and Western Railway, N. 72 deg. 32' E. 151.8 feet to a point, corner to the property formerly owned by O.C. and Ocie E. Bowling; thence with the Bowling line, N. 26 deg. 00; W. 403.81 feet to a point on the southerly side of Lee Highway; thence along and with the southerly side of said Lee Highway, S. 64 deg. 00' W. 150.12 feet to the place of BEGINNING. Parcel II - Tax Mats No. 55.03-3-30 BEGINNING at a point on the south side of U.S. Route 11, at the west line of a 50-foot strip reserved for a roadway; thence S. 15 deg. 21' E. 421.15 feet to a point on the northline of the Norfolk & Western right-of-way; thence with said right-of-way S. 72 deg. 32' W. 67.93 feet; thence N. 26 deg. W. 403.81 feet to the south line of said Route il; thence with the south line of said Route 11, N. 64 deg. E. 145 feet to the place of BEGINNING. 5. That a Special Exception is hereby granted to operate an automobile graveyard on the property identified in paragraph 4 above in accordance with Section 21-24-2 of the Roanoke County Zoning 505 ~~_ County, Virginia, were deeded to the Board of Supervisors of Roanoke County, Virginia, in order to permit the widening and improvement of Reservoir Road (Route 648) as part of the "Hollins Community Development Project", financed in part by Roanoke County, Virginia; and WHEREAS, for the portions of this road lying in Botetourt County, Virginia, it is necessary that the rights-of-way for said road be deeded to the Board of Supervisors of Botetourt County, Virginia, as a condition for the Virginia Department of Transportation (VDOT) accepting the improved Reservoir Road into the Virginia Secondary road system. THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, a first reading concerning the conveyance of the hereinafter-described real estate was held on June 11, 1991; a second reading was held on June 25, 1991. The real estate involved consists of twenty (20) parcels of land located in Botetourt County, Virginia, and previously conveyed to the Board of Supervisors of Roanoke County, Virginia, by various landowners for the purpose of improving Reservoir Road. 2. That Parcels 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, and 29, as shown on a set of plans entitled "Hollins Community Development Project" on file in the office of the Roanoke County Department of Public Facilities are hereby authorized and approved to be conveyed to the Board of Supervisors of Botetourt-- ~G 7 T11TA 7 S 1 001 - Virginia, as follows: 1. That Section 12-8, Adoption of state law, Article I, In General, of Chapter 12, Motor Vehicles and Traffic, be amended and readopted to read and provide as follows: Sec. 12-8. Adoption of state law. Pursuant to the authority of Section 46.2-1313 of the Code of Virginia, all of the provisions and requirements of the laws of the state contained in Title 46.2 and in Article 2 (Section 18.2-226 et seq.) of Chapter 7 of Title 18.2 of the Code of Virginia, except those provisions and requirements which, by their very nature, can have no application to or within the County, are hereby adopted and incorporated in this chapter by reference and made applicable within the County. References to "highways of the state" contained in such provisions and requirements hereby adopted shall be deemed to refer to the streets, highways, and other public ways within the County. Such provision and requirements, as amended from time to time, are hereby adopted and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person within the County to violate or fail, neglect or refuse to comply with any such provision or requirement; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under the state law hereby adopted. The phrase "all of the provisions and requirements of the laws of the state" as used hereby shall be construed to include all. amendments to said laws made effective as of the date that this ordinance is itself effective. 2. The effective date of this ordinance ~t,ai i r,e .T,,,.,: 50 9 WHEREAS, the City of Roanoke has cooperated with the County and recommended allocation of necessary recreational access funds pursuant to §33.1-223 of the Code of Virginia, 1950, as amended, for construction of the road; and WHEREAS, an agreement between the City of Roanoke and the Virginia Department of Transportation (VDOT) concerning the road provides that the City of Roanoke will acquire the right of way and easements necessary for the construction of the project at no cost to VDOT; and, WHEREAS, Roanoke City and Roanoke County have negotiated a new agreement concerning this matter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 11, 1991; and a second reading was held on June 25, 1991. 2. That the County Administrator is hereby authorized to execute the Plat Showing "NEW 50' RIGHT-OF-WAY & NEW 15' DRAINAGE EASEMENTS TO BE DEDICATED TO CITY OF ROANOKE, VIRGINIA", dated 27 February, 1990, prepared by Lumsden Associates, P.C. 3. That the County Administrator is hereby authorized to dedicate the right-of-way for Vinyard Park Drive to the City of Roanoke in fee simple and to dedicate the necessary drainage easements to public use. ~; - / ~ ~, t Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 July 9, 1991 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of July, 1991. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:07 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Bob L. Johnson, Richard W. Robers MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John R. Hubbard, Assistant County Administrator, John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Gordon Grimes, Cave Spring Baptist Church. The Pledge of Allegiance was recited by all present. r :/ Supervisor Nickens advised that other agencies such as Social Services had to reduce their budget this year and he did not feel that this request should be approved unless other similar requests are considered. He offered a substitute motion to defer the matter to the County Administrator to contact other department such as Social Services to receive their additional budget requests and bring back a recommendation in 30 days. The motion was defeated by the following recorded vote: AYES: Supervisors Johnson, Nickens NAYS: Supervisors Eddy, Robers, McGraw Supervisor Eddy's motion to allocate the funds from the Board Contingency Fund was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, McGraw. NAYS: Supervisor Nickens 2. Ret(uest for additional funds from the Roanoke Valley Convention and Visitors Bureau. A-7991-2 Martha Mackey from the Convention and Visitors Bureau was present to answer questions. Supervisor Johnson moved to approve the request of an additional $3,000, with funds appropriated from the Board Contingency Fund. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None r 5 ~ ~ matching funds and the maximum grant award is $25,000. Mr. Gubala explained that the majority of the land is located in Botetourt County, but the access and utilities will come from Roanoke County. Supervisor Nickens moved to approve the request. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 7991-4 AUTHORIZING THE APPLICATION FOR A PLANNING GRANT FROM THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT WHEREAS, the Virginia Department of Housing and Community Development administers community development block grants for the Commonwealth of Virginia; and WHEREAS, the Roanoke County Department of Economic Development recommends that the County apply for a Virginia Community Develop- ment Block Grant/Planning Grant to conduct a preliminary engineer- ing study and prepare a marketing strategy for an industrial site located in Roanoke County and Botetourt County; and WHEREAS, Hollins College Corporation (the owner of the property), Botetourt County, and the Roanoke Valley Regional Partnership support this grant proposal. NOW, THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to submit an application to the Department of Housing and Community Development for a Virginia Community Development Block F -~ I A-7991-6 Chief John Cease was present to answer questions. Supervisor Johnson asked whether new money will be necessary as a matching grant in the future. Chief Cease responded that the Police Department is using capital vehicle account funds for three years for the 25~ local match. After three years they will decide whether to apply for the grant again. Supervisor Nickens moved to accept the grant. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None 7. Authorization to enter into a Contract with the SPCA to provide Animal Shelter Services. A-7991-7 Assistant County Administrator John Chambliss advised that the County's current contract requires a payment to the SPCA of $5.00 per day per animal. The proposed contract provides for a fee of $1500 per month to impound and care for animals delivered by Roanoke County Animal Control Officers. In response to a question from Supervisor Eddy, Mr. Chambliss advised that the contract will be renegotiated every year because the SPCA is planning a new facility which may have an impact on future agreements. Supervisor Eddy moved to authorize execution of the contract. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. F 52 G IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code, Article III, Sewer Use Standards of Chapter 16 Code of 1971 (Chapter 18, Code of 1985) There was no discussion of this ordinance and no one was present to speak. Supervisor Johnson moved to approve first reading of the ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code by the addition of Section 2-5 to establish a schedule of fines and fees for overdue, damaged or lost public library materials. 0-7991-10 There was no discussion and no one was present to speak to this ordinance. Supervisor Eddy moved to adopt the ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ORDINANCE 7991-10 AMENDING THE ROANORE COiTNTY CODE BY THE 52? Service charge $5.00 Lost item charge (Total = service charge + lost item charge) Each adult book $20.00 Each children's book 15.00 Each video cassette 25.00 Each multi-reel book cassette 45.00 Each single reel book cassette 10.00 Each compact disc 20.00. Denial of Privileges A person shall be denied library privileges if $25.00 in fines, fees or charges have accrued and are unpaid or if 25 or more items are overdue. 2. That these fines, fees and charges shall be credited to the library book budget account. 3. That this ordinance shall be in full force and effect on and after August 1, 1991. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None 2. Ordinance to authorize the purchase of the Ponderosa Park Water System. 0-7991-11 There was no discussion and no one spoke on this ordinance. Supervisor Robers moved to adopt the ordinance authorizing the 52 4 is hereby appropriated from the 1988 General Obligation Bond proceeds to fund the purchase of the Ponderosa Park Water System for the purposes herein described. The full faith and credit of the County is pledged to the payment of this bond; however, the County plans to pay this bond from the proceeds of the revenues from the County water system and Utility Enterprise Fund. (3) That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Robers to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: APPOINTMENTS 1. Parks and Recreation Advisory Commission Supervisor Nickens nominated Roger L. Falls to a second three- year term representing the Vinton Magisterial District. His term will expire June 30, 1994. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None 52s IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Eddy: (1.) Asked for a report on the automated telephone message service. Mr. Chambliss will report back. (2) Asked the Public Information Officer to investigate the current distribution of Roanoke County Todav. (3) Asked that several questions regarding Roanoke County Todav be included in the upcoming customer service telephone survey. Mr. Hodge responded that the survey had already been printed. (4) Asked about the directory of county services. Mr. Hodge responded that the Customer Service Resource Committee is working on this project. (5) Asked for a report on the test grouting at Spring Hollow Reservoir. Assistant County Administrator John Hubbard responded. Supervisor Nickens: commended the Board of Supervisors for their action in approving the water rates and utility rate increases at the July 9 meeting. Supervisor McGraw: announced that the VACo/VML Task Force met in Charlottesville and are at a standstill because VML wants to allow towns to annex by ordinance. IN RE: CITIZENS' COMMENTS AND COMMIINICATIONS 1. Betty A. Broyles, 2040 Elizabeth Drive, Vinton, Oa. spoke on the. Capital Improvement Program. She asked that school roof replacements receive a high priority and that funds be included for this in the Capital Improvement Program. IN RE: REPORTS 52 Mr. Hodge asked for priorities of projects listed on the Capital Improvement Program, and presented a rating method suggested by Supervisor Eddy. There was Board consensus that the projects in the following categories should have a high priority: (1) maintenance and repair; (2) economic development; (3) health and safety; (4) education. There was Board consensus not to have a bond referendum in 1991 and to go forward with literary loan applications. School Superintendent Bayes Wilson was present and reported he would discuss literary loan projects with the School Board and bring back a list of recommendations. Dr. Wilson further advised he would bring back to the Board on August 13 a prioritized list of school roof repairs and replacements. The County staff was also directed to bring back a list of prioritized maintenance and repair projects. Supervisor Eddy advised he did not support including maintenance projects in the Capital Improvement Program. IN RE: APPROVAL OF THE CAPITAL IMPROVEMENT PROGRAM The Board of Supervisors returned to regular session, and Supervisor Johnson moved to approve the Capital Improvement Program with the understanding that the staff will bring back a prioritized list of county and school maintenance and repair projects to the August 13, 1991 meeting. The motion was carried by the following recorded vote: AYES: Supervisors Robers, Johnson, McGraw. NAYS: Supervisors Eddy, Nickens r conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: RECESS At 7:46 p.m., Chairman McGraw declared a recess for a meeting of the Roanoke County Resource Authority. IN RE: EBECIITIVE SESSION At 8:16 p.m., the Board returned to Open Session. Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (A) (1) to discuss personnel matters, the performance evaluation of the County Administrator and County Attorney. The motion was carried by the following recorded vote: 53~ 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McGraw to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: ADJOIIRNMENT At 10:00 p.m., Supervisor McGraw moved to adjourn. The motion carried by unanimous voice vote. i "°' July 23, 1991 ~ d Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 July 23, 1991 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1991. IN RE: CALL TO ORDER Vice Chairman Nickens called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Bob L. Johnson, Richard W. Robers MEMBERS ABSENT: Chairman Steven A. McGraw STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; Brenda J. Holton, Deputy Clerk, John M. Chambliss, Assistant County Administrator; John R. Hubbard, Assistant County Administrator; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer F w r t July 23, 1991 ~ 3 ABSENT: Supervisor McGraw RESOLIITION 72391-i.a APPROVING THE REVISED SECONDARY BYBTEM SI8-YEAR CONSTRIICTION PLAN FOR ROANORE COIINTY FOR FISCAL YEAR 1991-92 WHEREAS, a public hearing was held on March 26, 1991, to receive comments on the Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92; and WHEREAS, The Board approved Resolution 51491-4 on May 14, 1991, adopting the Secondary Road System Six-Year Construction Plan for Fiscal Year 1991-92; and WHEREAS, The Board was notified by the Virginia Department of Transportation that Roanoke County's allocation had been reduced due to the state's budget; and WHEREAS, The Board does hereby approve the Revised Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92 as set out on the attached summary. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of the Revised Secondary Highway Six-Year Construction Plan for Roanoke County for Fiscal Year 1991-92 by the Clerk to the Board. On motion of Supervisor Robers to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw r r July 23, 1991 ~ 3 concerns about the maintenance costs due to the tight budget situation. Supervisor Nickens was also concerned about the costs of the environmental study. Supervisor Johnson moved to accept the donation of the wayside. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 3. Revuest from the Roanoke County School Board to submit literary fund loan a~olications. A-72391-3 Finance Director Diane Hyatt was present to answer questions. Supervisor Eddy requested that the County Administrator obtain additional information from the School Board. This information should contain the specific justification for the projects including why and what the project will accomplish. Supervisor Eddy requested that the County Administrator obtain a report from the School Board concerning the status of roof leaks at the schools. Supervisor Nickens requested that the estimates submitted for each project should be calculated carefully in order to avoid exceeding the amount stated. In response to Mr. Eddy's inquiry about the status of F F July 23, 1991 3 g ~: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 1. An ordinance to rezone 0 20 acre from B-1 to B-2 to allow retail uses located west side of US 220 Red Hill area Cave S rin Ma isterial District u o the petition of Maxey Homes Incorporated 2. An ordinance to rezone approximately 12 acres from M 1 to B-2 and obtain a Special Exception Permit to operate a .retirement community located north side of Route 11/460, west of Salem Catawba Magisterial District upon the petition of Richfield Retirement Community 3. An ordinance to rezone 71 acre from R-1 to M-1 0 allow a self-storage facility, located at 6426 Merriman Road, Cave Spring Magisterial District upon the petition of 301 Gilmer Associates IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizinq the assessment of fees tried as costs in certain cases filed in the Courts of the County for construction, renovation or maintenance of courthouse, fail or court-related facilities. County Attorney Paul Mahoney advised that legislation for this assessment enacted last year included a "Sunset" provision making it effective only until July 1, 1991. Since the 1991 General Assembly removed the Sunset provision, this ordinance will remove the sunset clause and make this a permanent assessment. The Finance Department indicated that the County derived about $22,000 last year from these fees. In reply to Supervisor Nickens' question about the ordinance being retroactive to July 1, 1991, Mr. Mahoney advised that this is an r 1 July 23, 1991 1 ~ T to bring this into conformance with the normal routine of the utility billing cycle. The public hearing for this ordinance is set for August 13, 1991. With the concurrence of the Board, Vice-Chairman Nickens directed that the ordinance be changed before the second reading to reflect that the same application that is used to apply for tax relief should be automatically used for the utility reduction. After discussion of making the credit retroactive to July 1, 1991 for those being granted tax relief, Vice-Chairman Nickens summarized that there would not be a problem with the bond market, and that effective September 1, 1991, those already having their taxes frozen could be accommodated to have their water rates frozen. Supervisor Johnson moved to approve the first reading, to appropriate $30,000 from the Utility Fund, the second reading to be held on August 27, 1991 at the same time of the real estate tax relief ordinance, and that only one application shall be used to qualify for relief from both real estate and utility rates.. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 3. Ordinance ratif in and confirmin the ac isition and acceptance of the necessary easements for the Vallevpointe Phase II Sanitary Sewer Project. There was no discussion. F July 23, 1991 '~ ~ ~ Mr. Hodge advised Supervisor Robers that no date was mentioned for the creation of the Center on Rural Development in Item J-4. RESOLIITION 72391-4 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 23, 1991, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of appointment to the Parks & Recreation Advisory Commission. 2. Donation of drainage easements in connection with the Hunting Hills Road Project. 3. Resolutions requesting acceptance of the following roads into the Virginia Department of Transportation Secondary Road System. a. Crossbow Circle b. Chukar Drive c. Archer Drive d. Red Stag Lane e. Elk Hill Drive 4. Resolution of support for the creation of the Center on Rural Development (CORD) and location of CORD in the Roanoke Region. 5. Acknowledgement of acceptance of 0.10 miles of Lakeland Drive, 0.02 miles of Green Meadow Road, 0.60 miles of r r July 23, 1991 h4~ southerly direction 0.58 miles to Elk Hill Drive, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section 4), of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was opened to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are involved and a check for $2,750.00 has been received and placed in the Capital Account for Revenue Sharing. 5. That said road known as Crossbow Circle and which is shown on a certain sketch accompanying this resolution, be, and the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw REBOLIITION 72391-4.d REQIIESTING ACCEPTANCE OF F F ~~~ July 23, 1991 Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw RESOLIITION 72391-4.e REQQESTING ACCEPTANCE OF ARCHER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Archer Drive, a section of road extending from Crossbow Circle, 0.38 miles south of U. S. Route 220 and extending in a northerly direction 0.198 miles to a cul-de-sac, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-85.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section No. 4), of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. July 23, 1991 ~4 5 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 7, Page 21, (Section 4), of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are not involved. 5. That said road known as Red Stag Road and which is shown on a certain sketch accompanying this .resolution, be, and the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw RESOLIITION 72391-4.ct REQIIESTING ACCEPTANCE OF ELR HILL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, r July 23, 1991 NAYS: None ABSENT: Supervisor McGraw IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS SIIPERVISOR EDDY: (1) He requested an update on the citizen survey that was conducted last week. Mr. Hodge advised that the survey results were not completed. (2) He urged the staff and the planning commission to proceed as rapidly as possible with the new zoning ordinance and holding public hearings for citizens. (3) He requested that a letter of appreciation be sent to the Brambleton Avenue Association for their efforts at the beautification of triangle area at Rt. 419 and Brambleton Avenue. Supervisor Nickens and Mr. Hodge explained that the County staff took over the maintenance of this area and both Supervisor Eddy and Supervisor Nickens expressed their appreciation to the staff. (4) He commented that the board members recently received copies of a book entitle "Za~!' about employee empowerment. He recnently received a copy of the report ~~-cl~ c.~' ~v ~ v ~~~ "Citizens and Politics" t ea i IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Item 4 and 5. The motion carried by a r F July 23, 1991 ~ ti R-72391-5 Supervisor Robers moved to approve the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw Vice-Chairman Nickens presented the resolution to Coach Spike Harrison and players Bobbie Jo Wright and Amy Moses who were present. Vice-Chairman Nickens also presented Coach Harrison with Certificates of Appreciation for each member of the team and assistant coaches. Coach Harrison requested that the County post two signs in the community congratulating the team since this is the third championship they have won. Mr. Hodge was directed to report back to the Board concerning the possibility of securing congratulatory signs. RESOLIITION 72391-5 OF CONGRATIILATIONS TO THE GLENVAR HIGH SCHOOL GIRLS SOFTBALL TEAM FOR WINNING THE STATE GROIIP A CHAMPIONSHIP WHEREAS, the Glenvar High School Girls Softball Team, coached by Spike Harrison, recently won the 1991 State Group A Championship; and WHEREAS, the team achieved a record of 21 wins and only 3 losses during the season; and WHEREAS, high school sports are an important part of the education of the children of Roanoke County, providing the opportunity to learn coordination, competition and team playing; and r n July 23, 1991 555 no citizens spoke at the Planning Commission. There were no citizens to speak at the public hearing. Supervisor Johnson questioned Mr. Harrington about a letter from Webb's Oil Corporation stating their concern about the additional traffic produced by the townhomes on Reservoir Road. Mr. Harrington indicated that Webb's Oil Corporation's concern had been communicated to the Virginia Department of Transportation and that VDOT will work with the applicant to site the entrance in a safe manner because of the heavy traffic. Ms. Carolyn Bolton, representing the petitioner, displayed a site plan and in response to Supervisor Johnson's inquiry, advised that the selling price for the land with the townhome will be $67,000 to $70,000. She advised Supervisor Johnson that this is phase two of Emerald Court development and that the engineering plans are not complete. Supervisor Johnson reminded Ms. Bolton that even if the rezoning is approved, the petitioner must get a permit from the Virginia Department of Transportation for an entrance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw ORDINANCE 72391-6 TO CHANGE THE ZONING CLASSIFICATION OF A 1.709 ACRE TRACT OF REAL ESTATE LOCATED IN EMERALD COIIRT SIIBDIVISION, RESERVOIR ROAD, (PORTION OF TAB MAP N0.27.08-2- 27) IN THE HOLLINB MAGISTERIAL DISTRICT FROM TH8 ZONING CLASSIFICATION OF A-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS IIPON THE r r July 23, 1991 ~ ~ ~ ` (c) Type B screening shall be installed along the property lines adjoining lesser density zoning in accordance with Section 21-92 of the Roanoke County Zoning Ordinance. (d) The density of the proposed development shall not exceed 12 units per acre. 4. That said real estate is more fully described as follows: BEGINNING at the point common with the right-of- way of Reservoir Road (Route 648) and the northernmost property corner of Tax Parcel 27.08- 2-26; thence S. O1 deg. 49' 30" W. 26.60 feet to the point of beginning of Lot 8, Emerald Court Subdivision; thence S. O1 deg. 49' 30" W. 217.29 feet; thence S. 67 deg. 30' 00" W. 207.43 feet; thence N. 37 deg. 26' 19" W. 130.39 feet; thence N. 23 deg. 30' 45" E. 292.31 feet; thence S. 66 deg. 29' 15" E. 25.22 feet; thence N. 69 deg. 44' 30" E. 107.05 feet; thence S. 20 deg. 15' E. 108.74 feet to the point of beginning, containing 1.709 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 791-2 AII ordinance to amend proffered conditions on 3 acres zoned B-2 and obtain a specia Exception r F 559 July 23, 1991 TH8 REZONING OF A 3-ACRE TRACT OF REAL ESTATE LOCATED ON FALLOWATER LANE (TA% MAP NOB. 77.19-1- 34 AND 77.19-1-33) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF B-2, CONDITIONAL, TO THE ZONING CLASSIFICATION OF B-2, CONDITIONAL (AMENDMENT TO PROFFERS) IIPON THE APPLICATION OF THE WILRINSON GROIIP INC. WHEREAS, the first reading of this ordinance was held on June 25, 1991, and the second reading and public hearing was held July 23, 1991; and, WHEREAS, the Roanoke Count hearing on this matter on July 2, WHEREAS, legal notice and required by law; and WHEREAS, this property was Residential District, and M-1, i Planning Commission held a public 1991; and, advertisement has been provided as rezoned from part R-3, Multi-Family Light Industrial District, to B-2, General Commercial District, with proffered conditions, on December 12, 1986. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3 acres, as described herein, and located on Fallowater Lane (Tax Map Nos. 77.19-1-34 and 77.19-1-33) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of B-2, General Commercial District, to the zoning classification of B-2, General Commercial District, with amended proffered conditions. 2. That this action is taken upon the application of The Wilkinson Group Inc. r -~ r July 23, 1991 ~ V 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. On motion of Supervisor Robers to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens NAYS: None ABSENT: Supervisor McGraw 791-3 An ordinance to amend the Roanoke County Zoninq Ordinance to include Section 21-25-1. Explore Park associated with the Explore Park. 0-72391-8 Mr. Harrington presented the staff report. He advised. that this ordinance would establish the Explore Park District as a zoning district for activities associated with the Explore Park. This would be the enabling authority under which the staff, the Planning Commission and the Board would accept, review and approve the proposed Explore Park. Mr. Harrington reported that the ordinance outlines the nature and type of information that the Virginia Recreation Facilities Authority (VRFA) will be required to submit for review. After the information is submitted, there will be a process of negotiations in order to arrive at an acceptable plan. Once the development plan is F ~fi3 July 23, 1991 ORDINANCE 72391-8 AMENDING THE ROANORE COIINTY ZONING ORDINANCE BY THE ADDITION OF A NEW SECTION NIIMBERED 21-25- 1, EBPLORE PARR DIBTRICT (EPD) TO PROVIDE FOR A ZONING DISTRICT DEBIGNATED AND RESERVED SOLELY FOR ACTIVITIES ASSOCIATED WITH THE E%PLORE PARR WHEREAS, in order for the Explore Park to obtain local land use approvals it is necessary for the Board of Supervisors to amend the Roanoke County Zoning Ordinance to include standards and procedures for use in evaluating this project and issuing the required zoning approvals; and WHEREAS, the first reading of this ordinance was held on June 25, 1991; and the second reading and public hearing was held on July 23, 1991; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Zoning Ordinance be amended by the addition of a new section numbered 21-25-1 and entitled Explore Park District (EPD) as follows: SEC. 21-25-1 EBPLORE PARR DISTRICT (EPD) A. Purpose The purpose of this district is to establish an area within the County that is designated and reserved solely for activities associated with the Explore Park, (hereafter referred to as the Park). These district regulations are designed to permit a wide variety of Park activities. In addition, they are designed to ensure, through adequate public review, that areas surrounding the Explore Park are afforded any protections necessitated by the Park's development and operation. They are also designed to ensure that public facilities and services are planned and are adequate to ensure the safe and efficient operation of the Park with a minimum of impact on the surrounding neighborhood and the larger community. B. Applicability These regulations shall only apply to land owned by the Virginia Recreational Facilities Authority (VRFA), and to any facilities, and/or operations on such land, after review and approval by the Board of Supervisors . C. Permitted Oses r s July 23, 1991 ^ ~ ~~ h ~ including information on topography, archeological and historic resources, natural water courses, floodplains, unique natural features, tree cover areas, etc. A general statement of planning objectives is to be included indicating how the development and use of the site will address the management and preservation of these features. (e) A generalized land use plan. This plan shall in schematic form show the proposed location of all major land use or activity areas. For each area designated, information shall be provided in written and/or graphic form that describes the nature and character of the improvements or activities proposed. This information shall be of sufficient detail to clearly portray the intended use and design objectives. (f) For planned activity areas devoted to office, retail, restaurant, lodging, education, conference, or other similar types of commercial activities, information shall be provided on the maximum intensity, size or number of such activities, their generalized location and operating characteristics, and a generalized phasing plan for their construction. The size and scale of all retail, restaurant and lodging facilities shall be limited to serve a support function to the larger purposes of the Park. (g) Generalized statements pertaining to architectural and community design guidelines shall be submitted in sufficient detail to provide information on building designs, orientations, styles, heights, lighting plans, treatment of outside storage areas etc. (h) The general arrangements envisioned for the management and control of uses and activities not directly owned by VRFA shall be included. This information shall address the general nature of such uses, and the nature of any control proposed to be exercised. (i) A description of vehicular transportation and circulation objectives. This information should include information on proposals and limitations on parking areas, and public, emergency, service, and construction access. General information on the proposed construction standards for these facilities should be included. The generalized location of all existing or proposed major roads within the district should be shown, and information concerning their specifications provided. All points of connection to existing state maintained roads should be designated along with the intended use of each access point. Where access to existing state maintained roads is proposed to be limited, design and operational characteristics intended to limit use should be described. (j) Information on expected vehicle trip generation shall be included. Trip information shall be presented by phase of construction, and type of trip, i.e., public, employee, service, etc. July 23, 1991 X671 plan, and act to approve or deny the plan within ninety days. Approval of the preliminary master plan shall constitute acceptance of the plan's provisions and concepts as proffers pursuant to Section 21-105 E. of this ordinance. The plan approved by the Board of Supervisors shall constitute the final master plan for the park. Once approved by the Board of Supervisors, the Zoning Administrator shall authorize the revisions to the official zoning map to indicate the establishment of the EPD district. F. Revisions to Final Master Plan (1) Major revisions to the final master plan shall be reviewed and approved following the procedures and requirements of Section 21- 105 E, above. Major revisions, as determined by the Zoning Administrator may include, but not be limited to changes such as: (a) Either (i) the addition of major new land uses or activities not planned at the time of the approval of the final master plan, or (ii) the substantial relocation of uses or activities shown on the approved final master plan. (b) The acquisition of property by the VRFA, if such property is intended to be incorporated and used as part of the Park activities. (c) Any transportation or road alignment changes resulting in any change in the location of public access to the Park, or substantial changes in the location or number of service and employee access locations. G. Approval of Preliminary and Final Site Development Plans (1) Following the approval of the final master plan, the VRFA or its authorized agent, shall be required to submit preliminary and final site development plans for approval. Final site development plans for any phase or component of the Park that involves the construction of structures or facilities, shall be approved prior to the issuance of a building and zoning permit, and the commencement of construction. Standards for preliminary and final site development plans are found in a document entitled Land Development Procedures, available in the Department of Engineering and Inspections. (2) Preliminary and final site development plans submitted for review shall be substantially in accord with the final master plan approved by the Board of Supervisors. Roanoke County shall review and approve or disapprove any Final Site Development Plan within sixty (60) days of its submittal. Administrative review of these plans shall ensure compliance with the approved final master plan. H. Failure to Begin Development r July 23, 1991 5 6 ~ .~ discussion and hearing from the two citizens present, Supervisor Johnson withdrew his motion. Mr. John Hansen, Environmental Coordinator for Inaersol Rand COmDanV and Mr Russell V Randle Environmental Counsel for Ingersoll-Rand Company were present and requested the elimination of the ban on the discharge of two metals, Bismuth and Molybdenum in the ordinance. They are also requesting that Roanoke City eliminate this provision from the ordinance and asked that the County contact Roanoke City about this item. It was the consensus of the board to (1) to direct the County staff to continue with the present clarification and interpretation of the ordinance, and (2) to continue the second reading of the ordinance until August 13, 1991 so that the County Administrator could attempt to obtain a response from Roanoke City. IN REs ADJOIIRNMENT Vice-Chairman Nickens declared adjournment at 7:50 p.m. Harry C. Nickens, Vice-Chairman r A-81391-7.a ACTION NO. ITEM NUMBER ~ , ~"'~ AT A VIRGINIA HELDIAT THE ROANOKERDCOUNTY UADMINISTRATIONROCENTER COUNTY, MEETING DATE: August 13, 1991 AGENDA ITEM: Confirmation of Committee appointment to the Community Corrections Resources Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the July 23, 1991 meeting. Communit Corrections Resources Board: Supervisor Nickens nominated Edmund J. Kielty to a one-year term which will expire August 31, 1992. Mr. Kielty formerly served as an alternate member of this Board. RECOMMENDATION' It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, 1 ~~~ ~'~ _ Q,C,2~a~~ Mary H Allen Elmer C. Hodge Clerk to the Board County Administrator -------------------- ACTION VOTE Motion b Bob L JohnG~n No Yes Abs Approved (x) y~ Eddy x Denied ( ) Johnson x Received ( ) McGraw x Referred ( ) Nickens x To ( ) Robers x -. cc: File Community Corections Resources Board File ACTION NO. A-81391-7.b ITEM NO. J'f-.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 AGENDA ITEM: Donation of a water line and sanitary sewer easement from Dominion Bank, N.A., to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: s ~ ~7 SUMMARY OF INFORMATION: This consent agenda item involves the donation of an easement for water and sanitary sewer purposes in connection with the Bernard Drive/Fallowater Sewer Line Extension over and across property owned by Dominion Bank, N.A., located in the Cave Spring Magisterial District of the County of Roanoke as follows: a) Donation of a water line and sanitary sewer easement, twenty feet (20') in width, from Dominion Bank, N.A., (Deed Book 1030, page 290; Tax Map No. 87.07-2-9), said easement being shown and designated as "NEW 20' WATER & SANITARY SEWER EASEMENT" on a plat prepared by the Roanoke County Engineering Department, dated 11 March 1991, revised April 24, 1991. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vickie L. HuFFlffman Assistant County Attorney Action Vote No Yes Abs Approved (x ) Motion by Rc~h r, _ ,Tnhn Gnn Eddy x Denied ( ) Johnson x Received ( ) McGraw x Referred Nickens x to Robers x cc: File Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~;: .. _• AT A REGULAR MEETING OF THE BOARD OF. SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-7.C REQUESTING ACCEPTANCE OF FINNEY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Finney Drive, from its intersection with Parker Lane to its intersection with Elizabeth Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map\maps known as River Ridge Subdivision which map was recorded in Plat Book 11, Page 2, on August 9, 1988 and also known as Montgomery Village, Section 3 which map was recorded in Plat Book 7, Page 76 on May 28, 1971 of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Finney Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: /~• Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections George Simpson, Assistant Director, Engineering, and copy for Virginia Department of Transportation C w ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 SUBJECT: Acceptance of Finney Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S C1)MMENTS: SUMMARY OF INFORMATION: F. W. Finney Construction Corporation the developer of River Ridge requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.21 miles of Finney Drive, from its intersection with Parker Lane to its intersection with Elizabeth Drive. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT' No county funding is required. RECONH~iENDAT I ONS ' The staff recommends that the Board approve a resolution to VDOT requesting that they accept Finney Drive into the Secondary Road System. ~" / ITTED BY: Arnold Covey, Director of Engineering & Inspec ions APPROVED: Elmer C. Hodge County Administrator ...................~...~F....~..~....~.~.....~.................. ACTIt)N VOTE Approved ( ) M t' b No Yes Abs Denied Received ( ~ Referred o ian y. Eddy Johnson McGraw Nickens Robers 2 f-'S/ NORTS ~~ ~ksr >•'aa K i)1{ ",. a 742 ~ 43:/ v_ gas r~ e ti S6 Voo J ..' , . I ..' 9 tir •S3 '~ ~' ~ .:' 1' 'l~r N ° ' ~ SS `'' ~° 3 Rr ' '~ jS 7067 B~orerss'Gr. 54 ,of a' :; bo . g 34 ~ .fH ''fib ,... 13 a- . e. `~ ~~ ~~ ,,-34 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1). Finney Drive from the intersection ---- of Parker Lane {Route 1U60) to • ~' the intersection of Elizabeth --:£~ Drive {Private Road) ~ w -3-9 LENGTH: (1) .21 Miles _ _;~_ RIGHT OF WAY: (1) 50 FEET 4o ROADWAY WIDTH:(1) 36 FEET -_y SURFACE WIDTH:(1) 26 FEET 4~ SERVICE: (1) 6 HOMES ' ~. _~ ti ~ - : is 77 '~ ; ~'' 9 ra ;~ ~ ~+ 4 ~ o1t ~~ ~ 8 :IIZOb~M ,. x.. ~ r. _ ~ O 3 4 7 R S 6 r, rr rr S ~ r r' / ACCEPTANCE OF FINNEY DRIVE INTO THE VIRGINIA BNGINBBRING DEPARTMENT OF TRANSPORTATIOIN SECONDARY SYSTEM 3 i /~- ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA. HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION REQUESTING ACCEPTANCE OF FINNEY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Hoard of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Finney Drive, from its intersection with Parker Lane to its intersection with Elizabeth Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Cade. 2. That it appears to the Board that drainage easements and a fifty {50) foot right-of-way far said road have heretofore been dedicated by virtue of a certain map\maps known as River Ridge Subdivision which map was recorded in Plat Book li, Page 2, on August 9, 1988 and also known as Montgomery Village, Section 3 which map was recorded in Plat Hook 7, Page 75 on May 28, 1971 of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way far drainage. 4 f~- ~f 3. That said road known as Finney Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 5 r ~+' ~~, .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-7.d REQUESTING ACCEPTANCE OF VISTA FOREST DRIVE, WINTERWOOD TRAIL, AND BAYBERRY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of the following three roads: Vista Forest Drive, from its south intersection with Cedar Edge Road to the cul-de-sac, for a distance of 0.45 miles, Winterwood Trail, from its south intersection with Vista Drive to the cul-de-sac, for a distance of 0.21 miles, and Bayberry Court, from its east intersection with Winterwood Trail to the cul-de- sac, for a distance of 0.10 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have heretofore been dedicated by virtue of a certain maps known as Vista Forest Subdivision and Forest Edge Subdivision which maps were recorded in Plat Book 10, Page 158 and Plat Book 10, Page 69, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 6, 1988 and June 17, 1987 respectively and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Vista Forest Drive, Winterwood Trail, and Bayberry Court and which are shown on a certain sketch accompanying this Resolution, be, and the same arc ~1G1=uY established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections George Simpson, Assistant Director, Engineering, and copy for Virginia Department of Transportation ,` ITEM NUMBER _~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 1991 SUBJECT: Acceptance of Vista Forest Drive, Winterwood Trail, and Bayberry Court into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Valley Developers, Inc. the developer of Vista Forest requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.45 miles of Vista Forest Drive from its south intersection With Cedar Edge road to the cul-de-sac, 0.21 miles of WinterWOOd Trail from its south intersection With Vista forest Drive to the cul-de-sac, and 0.10 miles of Bayberry Court from lts east intersection With WinterWOOd Trail to the cul-de-Sac. The staff has inspected these roads along With representatives of the Virginia Department of Transportation and find the roads are acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATION- The staff recommends that the Hoard approve a resolution to VDOT requesting that they accept Vista Forest Drive, WinterWOOd Trail, and Bayberry Court into the Secondary Road System. ITTED HY: ~U Arnold Covey, Birecto of Engineering & Insp '. APPROVED ~ ^r~ ~~cci'. r ~~~~ Elmer C. Ho g tuns County Administrator Approved ( ~ Denied ( ) Received ( ) Referred to Motion by: ACT f t)DT VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers ___ `~ 'L` T NORTB ~~ IZ 8 45 ac ,i ,. I6 ,,:.'c 5 37 Ac 13 ~ 117 ac ' ~ nc 26 y,.J O 807 Ac r°' ~~ • r ez, . rs •o I I :+ 10 "~ ~' 17 •• ., «~ , 25 " .h ., Mi.. 19 - 18 " 1.18 4c _,.,. .'vy '~ ~ 1.03 AC ~~ ,,.,i ' 9 . ,,. a 24 ,,, „ = 20 `D ~ r~ 102 ac 27 s 6~~ ry a ;r z, ~' rz 23 '~ v ' 3.31 ac e ~ ~• I IS ac 28 22 ' . 5 s ~ y ~ 1.35 ac ,, ~ 8 eP?~ 1.02 4C ri:~ 29 a 122 4t • r=I ~ /r 1.13 4c 7 c..` 1.82 ac ~ '.. 'ts p z ~ y 1.63 AC - =a F~=, w~.i' • 4 a 34 33 °'• ti 30 rs ''~~ ~ ° 7 y3• 1.36 ac +y~d' 32 ~~ ~ y 2.13 ac . 13 ' ° :p ,.., 31 ' ~ • .+ ~ ° 912 e •.~. :ea ~99J ^ •r•„~oT ~r. r 1 27 AC •~ ~ a1 ~ 35 1 a 21 1~y 19.1 Y ,. . ~ .~ ' 3 36~,.. fir. ;d~ 1.27 Ac ., ,, '~•+ .., ' •" 22.1 ''• 6.44 Cc ~ u„ ~ ~_, le.l=_ ~~ • •+' •'••, by ° O~ `~'~5 r~ ~,tE I ~ ~~ i ,.~ 5,4 z 2 A, c. - • ~ ss"17 ' _ ooze S5 :,•~' • 2E • ~~ 'e ° s 16 a Bozo- -.so=y 2d ~ •3 eort- ,. so,9 =• ' ~ ~ ' 7961 56 ..'' 08 nc Cedar PDRP4SED ADDITION SHOWN IN GRAY ' ' ' er etM ~s>' •• .. ao~• oza _ 18~~ ~; 53 : ~ 5~ DESCRIPTION: ~ 15 \\'j9i4 °'~ ~s ~2 14•. w • ' s9t ° 25 _~ ~ ,r. ~ ~d / per' s ' _ . + _ a ,. 1) Vista Forest Drive, from its intersection with Cedar Edge Road to the cul-de-sac. 2) Winterwaod Trail, from its intersection with Vista Forest Drive to the cal-de-sac. 3) Bayberry Coart, fro` its East intersection with Winterwood Trail to the cul-de-sac. LENGTH: (1) 0.45 MILES (2) 0.21 MILES (3) 0.10 !(ICES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 54 FEET ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET (3) 30 FEET S1IRFACE WIDTH: (1) 20 FEET (2) 20 FEET (3) 20 FEET SERVICE: (1) T HOMES (2) 3 HOlfES (3) 3 HOMES ACCEPTANCE OF VISTA FOREST DRIVE, WINTERWOOD TRAIL & BAYBERRY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION $NGINSBRING SECONDARY SYSTEM 3 f ~ ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION REQUESTING ACCEPTANCE OF VISTA FOREST DRIVE, WINTERWOOD TRAIL, AND BAYBERRY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of the following three roads: Vista Forest Drive, from its south intersection with Cedar Edge Road to the cul-de-sac, for a distance of 0.45 miles, Winterwood Trail, from its south intersection with Vista Drive to the cul-de-sac, for a distance of 0.21 miles, and Bayberry Court, from its east intersection with Winterwood Trail to the cul-de-sac, for a distance of 0.10 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have heretofore been dedicated by virtue of a certain maps known as Vista Forest Subdivision and Forest Edge Subdivision which maps were recorded in Plat Book 10, Page 158 and Plat Book 10, Page 69, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July b, 1988 and June 17, 1987 respectively and that by reason of the recordation of said maps no report from 4 a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said roads known as Vista Forest Drive, Winterwood Trail, and Bayberry Court and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. 5 ,. ACTION # A-81391-7.e ITEM NUMBER `~-_~ AT p' VIRG NIA HELDNAT THEHROANOKE oOUNTYEADMINISTRATION OENTER COUNTY, MEETING DATE: August 13, 1991 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood, Section 4 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Branderwood, Section 4, Boone, Boone & Loeb, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Buford T. Lumsden & Associates, P.C. entitled Branderwood, Section 4, dated October 29, 1986, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $15,000 and $18,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving Branderwood, Section 4 along with all necessary e for the transfer of these facilitiesministrator to execute a Deed SUBMITTED BY: Cliffor ig, P.E. Utility Director ~'~--- APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Bob L Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~- v GEEU GF EASEMENT ANU ASSIGNMENT THIS DEC. GEED uF EASi=MEP;" ,~ ;~"IGNMEP~~. :~~ade this 1~< _ - c~ _ Nrve+~lber 1'~~0, by and betwee~~: " LOEb ~JOfIP, ~SCOi!C- Cr _ -- het°einafter referred to as the ;e .e?ocer. par'a cr t":e firs` cart: - _ _ ~i)FrR~~~_~;~F= OF RGr';`~~F,t_ GCI;~,~ • . V~_~uir~: A. ~ _~-_ :Wafter referrer Lc == tr;e _rrd,' crty of the s.ecvnd aar ~: ,na E`~.?~k :. rODGt, C,cunt~ Acrr~ n.=- ~_ "-,? Roanoke Gount~, ViRuiNIA, party c= the third cert. : 'h' 1 e J ~ F ~~ 'hA- FOr~ AND ?`+ ~:;ON~i~c?r- -~v of the ,~~utua; benefits t~ a-.=r.. a t~~e a .a, -; .u..r,es herecv ;RANT. _~.~~ ~ _ =,~ _u(~ ;~~~i TF'r~lS~EF , with tr,e ._ , _ _ ~ ~~r ~,:~C; -~ ',~ T?-LE ~~~ ~, ~ ~_ U_' AL w ~: ilti? e U' _i; _ne ~'Vara ?.I I w~~~, ,.,. ~ _ :ewe° . .. , e ,- es, ~a _. ~~al~~es. fitti ,a_. __.nnect~'on~;_ stora~~e rac!i,`_it~. ~t_ `_=_ ~f ~'~u!ilpS fTlc. `iJ'e_ a° _ -- ~~~ ' - :and- ~' ~ - -.~E CCi.i1%7,pr~t ar:G' ~[~pUr' = c ~2s - rim _~ the+~euntc, in ana to the water = ~ ct- ii t(',e stleeC~ =~+'t' _ .ewe _ _ _~._ -_- ~r~~7 ...,. ;r _~t~ ~-..~ ar:a,%or sewer -:r,c e _-_~.c;,_ ~~ ~e_ ~.;~a' i-:~,~a be ~ ~ _ I= ~--~te. b ~.' i n~ C _, r. v %: le '/'e':~C .,;'4-~~' ~ ! 1. - ~- 1 ~ i _ ?! . r l C':~d dna .:CC I ~; d` ' _ .. I .J V: _ - ~ w 1 t N - ",r:W'1 ~~~r': tnt N ~ ~~i ~.,t.~~'r. i _ _ C Gr.xll::+e(4,J.~:; - `arty`^i"i-.. ...,. _.., - 4 -r~ : ~'a i~; ~r~ made ~~~, ~~. ~~be, ~ ~ ~ .:. :: ,r~,-~ T, i~_:m ~~": & A:s~-~a~~=, - ,::~ - K'- to Tt"!8 Gr~:B ~~oper dces :`"le'~eb}' GOVendnt ar!d war" 'r'" ' ~ --- ~ w~~ ~ be ~espons~b le fcr the proper ~nstai la}ion and construction of t~,e =_-~ r=ter and sewer svst2ms lrcludlna re~al~~ of sur=ace areas affected by sett. F~=~ ~' utility trenches for a Geriod of c-:e (? ! year after date of acce~ptar~.ce c _~e ~ounty ana wi i i per form anv nec~_sar. ~~pa'~rs ~.~ ~t:= cost. cir(1pr- ~~. -10dG2. ~,^:Ur!:Y h7'~lr;l5trat,~~t ;i -~:,_. .- - --'~"rlt',' ,•"'~'`q}'ll~. G'r O? the till:"Q C=.'-t. nereC-~.' lGinS lr1 t~-re e?'c-~u'.l~,r, ~- _^ iii`- ~rU(r!er± ",G S', CJr~I"~! t to Peso- _- - -~- rdo. tre acceptar :,e of =h i~ ccnveyan:,e pursuan.. ~ _ _ ___ _- _ _ _ - adopted p,,y t ~ ~~ard c- ~uper~:~<so;-s of pan, e _G" - air .a. _''~CS~ ~i~ir ---'Jwit~t:~ ~ig~~a ,r-.= a. _ ~_~ _: /~ ~. • i . __ - r- ~_ - ~R ~~µi a - ~ _ _ ~tata o` : _ ;~~;ec 28~ J ~ ~ 1~o~Mgt'~ - . ~~ J 1.o~T3, J rz ._ _~ t~esi~eN-r _ ~.: E ?-i ~ -I~+D o N t3 , ~'~poN V ~ S~ ~.o b"'Py , ` t~ ~ _ - - - __ _ - N•v ~~-~mm}sslor _ tires: 1~EcEMP~~2 ~(o~ ~~9~ _ - __ Pace ~ o? _ /~- !o _ _ _ _. _. C~~ur~,}}t, ~~~~_~' --~ -._.,~ ~of ic~ar.oke L~iU~I, ~/ V~ ~' rr ~ -~ B: time ~ .. --. _- Spa?.. „~. ___ _; ~ _ -_ COUt?L ~jC't'~ v~ _ _ _ _ ___ _ ___ ~G;- ` ueeC1 WdS u~.! :N =`~~~E-~ fie' ,~-e +1~E r~ Ti-~e fog __ . ._ ~ _ _ _ - - tr, t;raer _, _ _~4n_ r~~~? __ __. _,. _.`_. ,~,~ ~~ _ 1~ _ r~~d- ~, ?.oar;o~e ~~ur~- ,-,rui~~~;a. MY L^~fT1lliSSli~+i 2>~~ __. '\ ~~ NORTB COMMUNI71' SERVICES ACCEPTANCE OF WATER AND SEWER FOR BRANDERWOOD, SECTION 4 AND DEVELOP.~JENT ' A-81391-7.f ACTION NO. ITEM NUMBER ~''~ ~ - AT A REGULAR MELDI AT THE ROANOKE COUNTY ADMINISTRP,TIONROENTER COUNTY, VIRGINIA H MEETING DATE• August 13, 1991 AGENDA ITEM• Addition of Valleypointe Parkway and Valleypark Drive to the VDOT Secondary System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Transportation has approved the following additions to the Secondary System effective July 24, 1991: - 0.55 miles of - 0.22 miles of Submitted By: ~~~ ~. Q-e.c-~ Mary H. Allen Clerk to the Board Valleypointe Parkway (Route 1947) Valleypark Drive (Route 1948) Approved By: I Elmer C. Hodge County Administrator ------------------------------- VOTE ACTION Motion by: Rc~h r Tohnson No Yes Abs Approved (x) Eddy ~- Denied ( ) Johnson x Received ( ) McGraw x Referred ( ) Nickens x To ( ) Robers x cc: File Arnold Covey, Director, Engineering & Inspections II111111111111111111111111111111111111111111111111111111111111111111111111111 AGENDA ITEM NO. .~'~~ APPEARANCE REQUEST FOR PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ~ ~~ S .r,~ ;~~c~.. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR 1'HE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the ~meenforcebthe r ule unlessuinst uct dlbyethe smajoritgy of the issue, and Board to do otherwise. ^ Speaker will. be limited to a ppresentation of their point of view only. uestions of clarification may be entertained by the Chairman. Q ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH HE INDIVIDUAL TO REPRE ENT THEM. THE GROUP ALLOWING T PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME ADDRESS PHONE j ~ ~ ;~ li'~ c~ % /' / ~'UcJ+'~/~~f F ~ ~i i' cam' Z ~ / 1111111111111111111111111111111111111111111111111111111111111111111111111111111 ~` COUNTY OF ROANORE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE $ of General~l~ Amount ~~~ enditures $4,269,399 6.10 Unaudited Balance at July 1, 1991 and Balance as of August 13, 1991 Submitted by Diane D. Hyatt Director of Finance ervisors adopted a goal statement Note: On December 18, 1990 the Board of Sup ain the General Fund Unappropriated Balance at 6.25$ of General Fun to maint ~ e;~penditures ($70,036,927 . .2.. COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY 1991 $ 50,000 Beginning Balance at July 1, Additional funds for Alleghany Health (8,000) Ju].y 9, 1991 District 1991 Roanoke Valley Convention and Visitors3,000) July 9 , Bureau $~0 0 Balance as of August 13, 1991 Submitted by Diane D. Hyatt Director of Finance Item No . ~ '"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: August 13, 1991 AGENDA ITEM: Report from Roanoke County Explore Advisory Committee (RCEAC) _ OUNTY ADMINISTRATOR' S COMMENTS : ~~., ` u~"' ~ Gt ( ~ I ( ~" ~j~~ EXECUTIVE SUMMARY' ~_ ~ U ((~~~ The Roanoke County Board of Supervisors establishe ~ ose oflthe Advisory Committee on September 25, 1990. The p p committee is to assist the County, as needed, in the land use approval process concerning Explore. Pam Glover, RCEindin s rand make recommendationsm regarding Explorel present their f g BACKGROUND' Nine a RoanokelValley were appointedf by the Board offSupervisorss of th Vinton, and Explore, served on the committee. Extensive fact finding meetings were held by the committee as well as two community meeting "Open Houses" to learn more about citizen concerns and interests related to Explore. Planning Director Terrance Harrington, Planner Janet Scheid, and Economic Development Specialist Joyce Waugh staffed the committee. RCEAC has compiled a summary of their work with recommendations in the Roanoke County Explore Advisory Committee Report. SUMMARY OF INFORMATION: RCEAC Re rt attached Summa a es 6-13 FISCAL IMPACT' None STAFF RECOMMENDATION: 1. Staff recomieconsideration to the recommendations,Report and give specia D-/ Respectfully submitted: Approve/d: if ~~c~~ r ~- Elmer C. Hodge J~fc Waugh conomic Development Specialist County Administrator ---------------------------- Approved ( ) Denied ( ) Received ( ) Referred to ACTION Motion by: No Yes Abs Eddy Johnson McGraw Nickens Robers a-~ ROANOKE COUNTY EXPLORE ADVISORY COMMITTEE REPORT JULY 2, 1991 ~-/ ROANORE COUNTY E%PLORE ADVISORY COMMITTEE TABLE OF CONTENTS I. Charter A. Board of Supervisors, date, etc. B. Purpose II. Mission III. Scope IV. Membership A. Members appointed by Board of Supervisors B. Explore advisors C. Assigned staff - Roanoke County V. Overview A. Members, membership areas, work sessions/meetings B. Site tour C. Open Houses 1. Purpose 2. Locations 3. Publicity 4. Format 5. Evaluation D. County staff assistance E. Thanks 1. Staff 2. Explore advisors V. Recommendations VII. Appendix A. Board report B. Open houses C. Planning process D. Explore water and sewer services E. Glossary 1 2-3 4-5 6-13 ~ -~ / ROANORE COUNTY EXPLORE ADVISORY COMMITTEE REPORT CHARTER The Roanoke County Board of Supervisors established the Explore Advisory Committee on September 25, 1990. The purpose of the committee is to assist the County, as needed, in the land use approval process concerning Explore. MISSION Besides overseeing the land use approval process, the Explore Citizens Advisory Committee mission is to review and approve the community participation elements of the review process; to identify and summarize community issues which emerge from the community participation process, and to report the information and make recommendations discerned from the process to the Planning Commission and the Board of Supervisors. SCOPE The Explore Citizens Advisory Committee has concerned itself with not only the land use review process mentioned above, but also with issues brought about by considering the desire for protection and preservation of the natural beauty of the area in which Explore is located while reaping the economic benefits to be derived from it. The Committee hopes to continue its study and advisory role as Explore develops by stages to its completion. 1 ~~ EXPLORE ADVISORY CO~~iMI'iTEE DISTRICT Edward G. Kohinke, Sr. CATAWBA 6913 Bradshaw Road Salem, VA 24153 Home: 384-8013 Ms. Pam Glover CAVE SPRING 3051 Glenmont Drive, S.W. Roanoke, VA 24018 Home: 989-0786 David L. Layman HOLLINS 2310 Sourwood Street, N.E. Roanoke, VA 24014 Home: 977-1109 Work: 772-7550 APPOINTED 10/23/90 12/04/90 12/04/90 C. W. "Chuck" Williams VINTON 12/04/90 944 Shelbourne Avenue Vinton, Va 24179 Home: 982-8918 Buford T. Lumsden WINDSOR HILLS 10/23/90 3423 Farmington Circle Roanoke, VA 24018 Home: 774-9030 Ms. Trixie Averill NORTH SIDE OF 11/13/90 4278 Toddsbury Circle ROANOKE RIVER Vinton, VA 24179 Home: 890-6519 Appointed 11/13/90 James L. Trout SOUTH SIDE OF 11/13/90 320 Pitzer Road ROANOKE RIVER Roanoke, VA 24014 Home: 345-6093 Appointed 11/13/90 Ms. Dotti Bull EXPLORE 12/17/90 417 Janette Avenue, S.W. By River Foundation Roanoke, VA 24016 Home: 985-0666 Work: 387-2513 James H. Daughtridge VINTON 1/10/91 900 Gate Lane Vinton, VA 24179 Home: 982-2622 2 ~ -l RESOURCE PEOPLE EXPLORE OFFICE: 101 S. Jefferson Street 6th Floor Roanoke, VA 24011 345-1295 H. B. Ewert, Project Director Richard B. Burrow, Project Engineer ROANOKE COUNTY: P. O. Box 29800 3738 Brambleton Avenue, SW Roanoke, VA 24018-0798 772-2068 Terrance Harrington, Director of Planning Janet Scheid, Planner 772-2124 Joyce Waugh, Economic Development Specialist ROANOKE RIVER PARKWAY OFFICE: Vinton War Memorial P. O. Box 949 Vinton, VA 24179 345-3959 Bob Hope, Landscape Architect Lynn Davis, Public Affairs Specialist 3 F C1 OVERVIEW The Explore Advisory Committee is an appointed study committee for the County of Roanoke with one member from each of the County's five magisterial districts, one additional member from Vinton, one each from north and south of the Roanoke River near the Explore site, and one member appointed by The River Foundation. At the first meeting of the Committee, members discussed the possible roles of the committee, assigned County staff and other agencies in the planning process. It was the concensus of members present that the scope of the Committee's work would become more clearly defined as the meetings and work sessions continued and upon completion of the initial stages of work in the land use approval process. A brief overview of the Explore Project's activities to date was given to the Committee. The Committee determined that a detailed presentation on Explore would benefit Committee members and would assist them in their efforts on behalf of the citizens of Roanoke County. The Committee asked to have their next meeting at the Explore office at which time they would be able to see the background display boards about Explore and to receive an extensive briefing on the project's history and anticipated plans, particularly the Explore '94 concept which is of immediate concern to the Committee's work. The Committee also decided that at the next meeting, besides hearing a briefing on Explore, they would discuss the next steps Explore will take, elect a committee chairman, and familiarize themselves with the land use approval process. Over the next three months, the Committee members toured the Explore site so as to be able to visualize the Explore '94 plan and the site for the Hofauger Homestead reconstruction planned for the current year. Committee members conscientiously examined possible positive and negative impacts of the Explore project on the areas in the immediate vicinity of the park as well as on the quality of life in Roanoke County as a whole. The Committee decided to hold two public Open Houses to gather citizens' input and to answer citizens' questions about Explore. These Open Houses were held at William E. Cundiff Elementary School on the north side of the Roanoke River in the area near Explore and at Mount Pleasant Elementary School on the south side of the River. 4 r C;~ -~ / The Open Houses were publicized in the newspaper, on a local radio station talk show, and with flyers. Letters of invitation and flyers were sent to those people who either had expressed an interest in Explore by attending past public meetings or who had an interest in the project because of their elected or employment positions in local governments surrounding Explore. During the Open House evaluation process, the Committee formed sub-committees which would do further study of the issues the Committee found should be examined prior to making recommendations to the Planning Commission and to the Board of Supervisors. The County staff provided assistance to the committee in the planning, promoting, and execution of the Open Houses and work sessions. The Committee wishes to thank Mr. Elmer Hodge for his input at the first meeting and the members of the Roanoke County Board of Supervisors for the opportunity they have given the members to serve on the Explore Advisory Committee. The Committee wishes to thank Joyce Waugh, Economic Development Specialist, Terry Harrington, Director of Planning, and Janet Scheid, Planner, for their excellent assistance to the Committee in planning meetings, printing and mailing meeting notices and minutes, providing technical information about the land use approval process and about zoning code limitations. In addition, the Committee thanks Richard Burrow, Explore Project Engineer, for generously giving his time in conducting site tours for Committee members, for attending committee meetings, and for explaining technical issues confronting the Committee. The Committee also expresses its thanks to Bern Ewert, Explore Project Director and The River Foundation for allowing the Committee to hold its meetings at The River Foundation office. 5 F D-/ ROANOKE COUNTY EXPLORE ADVISORY COMMITTEE (RCEAC) RECOMMENDATIONS I. INTRODUCTION Economic Impact The Explore Project intends to develop a sufficient number of features to eventually attract one million visitors per year. This will sustain an improved infusion of added income for the primary benefit area (the Counties of Bedford, Botetourt, Franklin, and Roanoke, the Cities of Roanoke and Salem, and the Town of Vinton) and the Commonwealth of Virginia. The project will generate employment opportunities hoping to stem the region's declining population growth rate. Added income and employment would further expand trade and service activities of the area. The increase of businesses, incomes and households would generate additional state and local tax revenues. These tax revenues would tend to stabilize the physical and social infrastructure of the region. Estimated revenues would come equally from taxes on new buildings and equipment, taxes on visitor admissions, and taxes on employee households. For Explore '94, the project expects to generate $177,500 in total direct tax impact (1994-1997) to Roanoke County. Please see attached tables of Estimated Impact for Explore'94, and On-Site Estimated Tax Impact for Explore'94, including estimated visitor breakdown and attendance projections. Current estimates include only on-site revenue projections and tax revenue to Roanoke County. The total tax impact on the region is expected to be far greater, through meals, gas, and lodging in all areas of the region. Actual estimates are not currently available for the economic impact of Explore'94 on the total primary benefit area. Support for Explore: The RCEAC recognizes that Explore will benefit Roanoke County in many ways: education, environment, economic development, tourism, recreation, and preservation. The RCEAC advocates Explore and encourages Roanoke County's support not only in the ways recommended in this Report, but also in Roanoke County's continued use of and involvement in Explore Park once it is open to the public. 6 o -~ ~ ESTIMATED II~iPACT FOR EXPLORE ' 94 Three Years After Completion I. Potential Visitor Market A. Local Market (2-hour radius)1 1,367,000 B. Out-of-Area Traffic: 1. I-812 8,059,200 2. Blue Ridge Parkway3 2,700,000 TOTAL MARKET 12,126,200 II. Total Individuals Participating4 A. Individuals admitted: 1. Local 125,000 2. Out-of-State 125,000 B. Member Admitted: 1. Family: 15,000 X 4 Trips/Yr. X 3 Members 180,000 2. Singles: 15,000 X 4 Trips/Yr. 60,000 TOTAL ATTENDANCE 490,000 III. Gross Revenues Annual Revenues A. Craft/Non-Craft Sales: $3,750,000 B. Restaurant Sales: 500,000 C. Admission Total admissions 490,000/total people 310,000: 2,300,000 $6,550,000 Footnotes: 11980 U. S. Census (does not include North Carolina) 21989 Virginia Department of Transportation I-81 Counts 31989 Blue Ridge Parkway Traffic Counts 4Richard Binford Strategics 7 D -~ i ON-SITE ESTIMATED TAX IMPACT FOR EXPLORE '94 Three Years After Completion IN ROANOKE COUNTY ONLY I. Estimated Gross Revenues Annual Revenues A. Craft/Non-Craft Sales: 15,000 sq. ft. x $250 sq. ft. in sales $3,750,000 B. Restaurant Sales 500,000 C. Admission (total 490,000/total people 310,000): 1. 250,000 people x $5.00 1,250,000 2. Memberships: a. Family: 15,000 x $50 750,000 b. Individual: .15,000 x $20 300,000 $6,550,000 II. Estimated Tax Impact, Within Explore Park Only Sales Categories Tax Type/Rate Sales Admissions Food Crafts: $3,750,000 Food: $500,000 Admissions: $2,300,000 1 ~cLC:ent ~ perc:ent 4 percent $37,500 $5,000 ~ ~ $20,000 $115,000 TOTAL DIRECT TAX IMPACT (In Year Three): $177,500 III. Total Estimated Individuals Participatin A. Individuals admitted 250,000 B. Member Admitted: 1. Family: 15,000 X 4 Trips/Yr. X 3 Members 180,000 2. Singles: 15,000 X 4 Trips/Yr. 60,000 490,000 C. Total individuals participating 310,000 8 ~-~! II. TRAFFIC The RCEAC researched several areas of potential traffic impact: construction access, parkway access, employee access, and service delivery access. A) Construction Access, by necessity, is planned from Rutrough Road (Route 618). B) Public Access will be from the Roanoke River Parkway Spur Road from the Blue Ridge Parkway, which is planned as the only public access into the Explore Park, with an average daily traffic count of 570 vehicles, and average peak traffic count of 3,400 vehicles a day during 1994-1997. C) Employee Access would be from the Roanoke River Parkway Spur Road, averaging 100-125 employees generating 160 trips to/from work. (Counted as part of the average 570 vehicles/day.) D) Service Delivery Access was discussed from several perspectives. Commercial traffic is not allowed on the Blue Ridge Parkway nor would it be allowed on the new Parkway Spur Road to Explore. Therefore, the RCEAC evaluated the impact of use of Route 618, also known as Rutrough Road and Highland Road for service delivery. Background Information: A. Size of service vehicles: Generally the size of a step-van or bread truck, up to the size of a large soft-drink delivery truck. B. Number of delivery vehicles estimated: 12-15 vehicles or 30 trips maximum/day. C. Current traffic on Route 618: The average number of vehicles trips/day along Route 618 before the landfill is 1,068 trips/day, which includes an estimated 737 trips to the landfill, the remainder (321 trips/day) continue down Route 618. D. Average trips/day by a family/household: 10 trips/day E. Estimated park hours of operation: 9 a.m. to 7 p.m., with possibility of extended hours for summer. Note: all service delivery vehicles would be during scheduled daytime hours only. 9 r D- l Summary: Of the 1, 068 trips/day along Route 618 , 747 trips/day will end when the landfill is closed, estimated to be in 1993. With this reduction in traffic, the RCEAC concurred that an addition of up to 30 trips/day to the current 321 trips/day, would be reasonable. Additional Traffic Recommendation by RCEAC: Recommend that Roanoke County request the Virginia Department of Transportation to improve the one mile portion of Route 618, Rutrough/Highland Road, beyond the Roanoke Regional Landfill to the construction/service entrance to Explore. III. BUFFER AND ZONING The RCEAC evaluated the impact of Explore in relation to protective measures adjacent to and nearby the defined Explore Park Site, designed to maintain the rural character of the neighborhoods and controlling the amount of external development pressures that occur. Recommendations: A. Zoning in the Rutrough Road (Route 618) and Hardy Road (Route 634 areas (see attached map) should be restricted to residential, with lot sizes no smaller than two acres. B. The RCEAC should be made into a Standing Committee to act as a liaison between the County and Explore. C. Buffer zones as shown in the 1987 Explore Park Master Plan should be retained as they are in order to provide relief from lights, noise, etc., which may come from parking area, and other spots. other concerns: A. The Tanglewood area is the closest commercial center of significant size to Explore because of the location of the entrance to the access road near Route 220 on the Blue Ridge Parkway. Route 220 (Franklin Road/Clearbrook area) stands a greater likelihood of increased commercial development than would the areas in Mount Pleasant and Vinton. B. Vinton is the next closest area likely to realize increased commercial development, due to its proximity to the Blue Ridge Parkway and Highway 24 interchange. Also, Vinton is quite receptive to commercial development. 10 F o-~ IV. PUBLIC SERVICE FACILITIES Explore plans on-site security and first aid for Explore '94. The role of these services in the Blue Ridge Town will be to detain someone until police arrive, in the case of security, and to attend to someone until medical/rescue services arrive, in the case of first aid. Recommendation: Roanoke County request emergency access to the Blue Ridge Parkway from Mount Pleasant for fire, rescue, and police personnel. Future consideration: The experience of the Explore Park may well justify Roanoke County looking into the possibility of a satellite station in the eastern part of Roanoke County. V. EDUCATIONAL IMPACT In March 1989, a group of 19 teachers volunteered their time to serve on the Education Advisory Committee to Explore. Their two- year work resulted in a report called, EXPLORE'S EDUCATIONAL OPPORTUNITIES, an application of the STANDARDS OF LEARNING OBJECTIVES for Virginia Public Schools. Teachers who served on the Education Advisory Committee believe that Explore can achieve more Standards of Learning objectives than any other educational attraction in Virginia. Through the concept of Explore as an educational laboratory, enrichment programs merging history and science can make a substantial impact upon school children at every grade level. The Environmental Center, association with Virginia Tech, and the zoological park can only further the educational interests of Roanoke County school children as well as children from throughout Virginia who could be encouraged to take an "Explore Trip" similar }o the Williamsburg Trip, the Washington Trip, and other field trips which have been used for many years to enrich the educational experience by going outside of the classroom for further study. 12 r O-/ VI. TOURISM Tourism is completely undeveloped in Roanoke County as a source of income. Although the County government has continued to actively seek industrial, business, professional, and commercial concerns, tourism has to date been ignored as a potential source of "clean" income. Tourism can provide increased economic diversity to Roanoke County. The additional income to the County could relieve County real estate owners of some of the 86% tax burden they currently bear. Tourism is an $8 billion industry in the Commonwealth of Virginia. Very few of those dollars are spent in this region of the State. Explore can provide the impetus needed for increased tourism in this region. Appropriate money for infrastructure, i.e., parking lot, entry road, grading, water and sewer similar to that which is provided for industrial parks or major businesses to encourage their location in Roanoke County. This money could come from the capital reserve fund as is usually the case with other types of businesses. Recommendation: Roanoke County enter into a public/private Explore. 13 partnership with r ~.~../ APPENDIX A-92590-1 ~} -• Item No. L-~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: September 25, 1990 AGENDA ITEM: Explore Presentation and Announcement of Plan Review Process Initiation COIINTY ADMINISTRATORS COMMENTS: ~' ~ EXEC/UTIVE SIIMMARY: Roanoke County has supported Explore through planning and endorse- ments in the past. River Foundation President Dr. Norman D. Fintel, will brief the Board of Supervisors on Explore's recent progress and announce next steps, including the initiation of the County's plan review process by January 1, 1991. Project Director Bern Ewert, and Engineer Richard Burrow, will be present. BACKGROUND: In 1985, the Board of Supervisors adopted the .Explore concept. In 1986, County coordinated the community planning process in east and west Roanoke County for Explore Park and Roanoke River Greenway. In 1987, County assisted Explore 'in the negotiation and acquisition of Palmer Estate. In 1989, County received the All America City Award with assistance from Botetourt County and Explore. Earlier this year, County made Explore one of its top economic development priorities. SUI~II~iARY OF INFORMATION: Explores opening means jobs and tax revenue to Roanoke County and the region. Explore will provide educational opportunities for our children and preserve old buildings from Roanoke County and the rF , o -~ ~-~ region. Roanoke County would like to assist Explore to help it become a reality by 1994. Explore has acquired roughly 1,300 acres of state park land, which will be served by a national parkway, the Roanoke River Parkway, and has raised over $28 million toward its goal. FISCAL IMPACT: None STAFF RECOMMENDATION: 1. Administrator supports the initiation of the plan review process by January 1, 1991, and recommends that the County proceed with comprehensive plan review, revision and land use approval process for Explore. This would involve: (a) evaluating an amendment to the future land use plan, and (b) evaluating a request fora "Use Not Provided For" permit. 2. County Attorney Paul Mahoney has suggested that an Explore advisory committee, similar to that utilized in citing a new landfill, could be helpful. The County Administrator concurs and recommends that the County establish an Explore Citizens Advisory Committee to assist, as needed, in the plan review process. The committee would be composed of nine citizen representatives: one appointed by each Supervisor for each district, one member appointed by the Town of Vinton, one member appointed by Explore, plus two additional representa- tives from east Roanoke County (one from the north side of the river and one from the south side of the river). Staff support would be provided. The role of the Committee would be to review Explore plans during the plan review process and review and advise how the plan would be reviewed by the community. Respectfully submitted: Approved: Joy e Waugh E~o is Development Specialist Elmer C. Ho e County Administrator ---- ---------------------------------- ------------ --------- Approved ACTION ( ~ Motion by: Harry C. Nickens No Eddy Yes Abs Denied Received ( ) to auprove staff recoaunenda- ( ) tion Johnson x x Referred McGraw x to Nickens x Robers x cc: :File 'rim Gubala, ' Director, Economic Development terry Harrington, Director, Planning & Zoning +~ D -- OPEN HOUSES Invitation Block Ad Questions asked Information on Committee Instructions for Guests Information on Roanoke River Parkway G~ -"' ~/ f~ \Q (~ V THE EXPLORE CITIZENS ADVISORY COMMITTEE CORDIALLY INVITES YOU TO ATTEND AN OPEN HOUSE The purpose of each OPEN HOUSE is to provide you with current information on the status of the proposed EXPLORE PARK. If you have any questions about the EXPLORE PARK, or if you want to learn more about the EXPLORE PARK Please Stop By! Thursday, March 21, 1991 4PMto 8PM W.E. Cundiff Elementary School 1200 Hardy Road and Thursday, March 28, 1991 4PMto 8PM Mount Pleasant Elementary School 3216 Mt. Pleasant Boulevard Please call 772-2124 or 772-2068 if you have any questions ~~~ ~~ ( l~ Q ©-/ Roanoke Times & World-News, Sunday, March 17,1991 `' A13 N~TI:~E ~~ THE EXPLORE CITIZENS ADVISORY COMMITTED" ~'' CORDIALLY INVITES YOU TO ATTEND AN OPEN HO~~~ The purpose of each OPEN HOUSE is to provide you i cement information on the status of the proposed: ~( PLORE PARK. If you have any questions about the~lf PLORE PARK,. or if you want to learn more about °#> EXPLORE PARK, please stop byi f ~_" Thursday, March 21, 1991 from 4 to 8 PM, W.E. Cundiff Elementary School ~~~~ ~~ »~~ Thursday, March 28,1991 from 4 to 8 PM, Mount Pleasant: Elementary School If you have any questions, please call 772-2069„ ~ri° 772-2068 . ~.,. ,~ Z~-- / OPEN HOUSES Questions: 1) Why is money being spent on this in times like these? Explore began at a time when economic times were not the same as they are now. Over $30 million has already been raised toward the project's realization. Explore is designed to be self-sufficient through its revenue generation components. 2) What road will be used for construction? The project plans to use public roads .for construction. 3) How will visitors get to Explore until the parkway is built? Explore is expected to be open in 1994. The Roanoke River Parkway is being planned in coordination with the Park's scheduled opening. Only specific events, such as school bus tours, will be scheduled before that time. 4) When will it be built? Explore is scheduled to be built over several years. The Hofawger-Day Homestead is the first set of buildings scheduled for reconstruction/restoration this summer and fall. The next stage to be completed as part of Explore'94 will be the first section of the Blue Ridge Town, a 1750-1850 pioneer village with shops, food, and entertainment. 5) What's going to happen to the MacDonald Farm? No decision has been made about the MacDonald Farm. It is owned by the Town of Vinton and located in Roanoke County beside the Blue Ridge Parkway. It could become part of the Explore Project, as a rustic lodge and restaurant, it might be developed toward an industrial or residential use, or it may continue in a natural, rural state. r "/ THE EXPLORE CITIZENS ADVISORY COMMITTEE The Explore Citizens Advisory Committee was appointed in late 1990. Seven of the Committee's nine members were appointed by the Roanoke County Board of Supervisors, with additional members appointed by the Town of Vinton, and the River Foundation. The Committee was proposed and created by Roanoke County to oversee the land use approval process for the EXPLORE PARK. Specifically, the committee is responsible for: 1. Overseeing the land use approval process. 2. Reviewing and approving the community participation elements of the review process. (These OPEN HOUSES are part of this process!) 3. Identifying and summarizing community issues that emerge from the community participation process. 4. Reporting to the Planning Commission and the Board of Supervisors the information discerned from the process. The Committee needs your help! If you have questions about EXPLORE PARK, or if you have any comments or information... Please let us know! r a-/ WELCOME TO EXPLORE OPEN HOUSES Sponsored by ROANOKE COUNTY'S EXPLORE ADVISORY COMMITTEE INFORMATION STATIONS: Six (6) Information Stations are outlined to help guide you to specific areas of information about the County and Explore. Please feel free to ask questions and learn more about Explore. 1. SIGN-IN/NAME TAGS -- format of Open Houses 2. ROANOKE COUNTY LAND USE PROCESS -- planning process comprehensive plan steps in process general timeframe 3. EXPLORE HISTORY & COMMUNITY PLANNING PROCESS visuals of planning process master plan/greenway plan questions/answers from 1986 videos (TV shows/early tapes) 4. ACCESS ISSUES -- MODEL Roanoke River Parkway background landfill timing display boards (10-mile/2 mile) Draft Environmental Impact Statement (DEIS) 5. PHASE I: EXPLORE'94/BLUE RIDGE TOWN/HOFAUGER-DAY HOMEPLACE/ANIMAL BREEDING PROGRAM displays of town/drawing timing/schedule planned school visits 6. OTHER QUESTIONS/NEWS PRINT -- PLEASE WRITE DOWN ANY ADDITIONAL QUESTIONS YOU HAVE F National Park Service (NPS) Roanoke River Parkway Explore began in 1985 as a concept. The original concept called for a parkway to become the only public access into the Explore Park. In 1986, a study called the Roanoke River Reconnaisance Survey, conducted by the National Park Service (NPS) was released. The study was commissioned by The River Foundation for the purpose of determining whether a scenic parkway/greenway was feasible along the Roanoke River from Dixie Caverns to Smith Mountain Lake. The Roanoke River Reconnaisance Survey revealed a 10 mile stretch along the Roanoke River containing significant features, including a scenic river gorge, which would be the area most compatable with the standards of the NPS for parkways. In April 1987, Congress created a new, national parkway called the Roanoke River Parkway, and allocated $15 million for its planning and construction. Legislation indicated that the parkway was to be 10 miles in length, connected with the Blue Ridge Parkway and going through Explore Park. In December 1987, The River Foundation released the Explore Park Master Plan, the result of an extensive community planning process, illustrating that the Roanoke River Parkway would be the only public access into Explore Park. No public access would be through the Mayflower Hills or Mount Pleasant neighborhoods, once Explore were built. In October 1988, the U. S. Department of the Interior appropriated $450,000 for site selection, programming, and architectural plan production of a National Park Service Visitor Center to be located near the Blue Ridge Parkway and Roanoke River Parkway. A Draft Environmental Impact Statement ( DEIS ) for the Roanoke River Parkway was prepared and publicly reviewed late last summer/early fall, outlining three possible routes, and a no build alternative. Public sentiment strongly favored routes affecting no homes or neighborhoods with concern about each alternative route. In the fall of 1990, Congressman Olin recommended a 2 1/4 mile route for the Roanoke River Parkway, from the Blue Ridge Parkway to Explore traversing the Roanoke Regional Landfill. The Roanoke River Parkway route crosses "Area A" and other portions of the landfill which have not been used for solid waste disposal. The Roanoke Regional Landfill is scheduled to close in 1993, pending appropriate certification and preparation of anew landfill currently sited at Smith Gap in Roanoke County. The Roanoke River Parkway remains as the only public access into the Explore Park, a state park scheduled to open in 1994. r '"` PLANNING PROCESS ~!~ PUBLIC REVIEW PROCESS Held before formal legislative approval process is started. Series of community "open houses." Primary purpose is to transmit information to the community on: Explore Master Plan and Phases Access alternatives being studied (Parkway Alternative) Timing of project Local approval process Components Timing Opportunities for Future Involvement Additional forms of public involvement continue throughout legislative approval process. 1 ~~r LEGISLATNE APPROVAL PROCESSES ELEMENTS: 1. Revisions to Comprehensive Plan 2. Amendments to Zoning Ordinance creating enabling legislation (Explore PUD?) 3. Actual land use approval process (Under authority of new zoning legislation) 4. 456 Review; for any new public facilities associated with Explore, e.g., utilities Four elements are envisioned to run "concurrently" with 6-month horizon date. 2 r ~~ ELEMENT 1: COMPREHENSNE PLAN REVISION Current plan designated Explore area as Rural Preserve. This is incompatible with the commercial elements of Explore. Plan designation needs to be drafted that provides goals, policies, and objectives; under which the Explore Master Plan can be reviewed. Future Land Use Map needs to be revised. 3 a-~ ELEMENT 2: AMENDMENT TO ZONING ORDINANCE Facilities such as Explore are not currently defined as a land use in the zoning ordinance. Zoning ordinance needs to be revised to incorporate enabling authority for Explore. Provisions will be drafted using the concept of a "floating" Planned Unit Development (PUD). 4 ELEMENT 3: LAND USE APPROVALS Explore will be evaluated against the provisions of the "Floating PUD." Design concepts and operating characteristics of Explore will be approved by legislative action. 5 ~' -- / ELEMENT 4: 456 REVIEW Section 15.1-456 of the Code of Virginia requires that a public hearing be held to review and evaluate proposed public facilities that are not shown in an approved comprehensive plan. This type of review will probably be needed for any public utilities associated with Explore. 6 -~ / POINTS OF PUBLIC INVOLVEMENT 1. Community Open Houses held prior to the formal start of Elements 1-4. 2. Staff attendance (by request) at any civic league meeting held in area. 3. Newspaper articles that inform readers on status of project, including About Town. 4. Staff "newsletter" to those who request it on status of project? 5. Public hearings before the Planning Commission and Board of Supervisors. 6. Other committee ideas? 7 F ~--1 EYPLORE PARR LAND OBE APPROVAL PROCE88 ~~ TABR I DRABT ZONING ORDINANCE PROVISIONS Step 1 Decide on best way (approach) to review and issue land use approvals for the Explore Project. (Floating Zone) Step 2 Research the literature on Destination Attractions and state parks. From a land use perspective, what issues have historically emerged that .should be taken into consideration at the time of the granting of land use approvals? Contact other communities that are the site of Destination Attractions. Discuss the development and operation of these facilities with representatives of these jurisdictions. Step 3 Draft local enabling legislation for zoning ordinance. Legislation will contain both the process and standards by which Roanoke County will review the Explore Project. PUD concept is envisioned, with legislative approval of preliminary plans. Final development (site) plans for each phase reviewed administratively for conformance with preliminary plan concepts, and any conditions imposed by the Board. Step 4 Submit proposed zoning regulations to the Commission and Board for review and approval. Public Hearings held. Board approves legislation. TIME LINE JULY STEP 1 STEP 2 STEP 3 STEP 4 6/25 F JAN FEB MAR APR MAY JUN ~~ TABK II COMPREHENBIVE PLAT RBVIBION Step 1 Step 2 Btep 3 Step ~ JAN STEP 1 BTEP 2 BTEP 3 BTEP l Review existing Comprehensive Plan to ascertain relevance of existing land use designation and associated policies. Identify those elements of Explore (if any) that are incompatible with the 1985 Land Use Designations and Policies. Draft appropriate policy guidelines. (Plan Component). Submit plan component to the Commission and Board for review and approval. Public hearings held. Board approves amendment to Comprehensive Plan. TIME LINE FEB MAR APR MAY JUN _ JULY /28 F ~-/ TASK III EBPLORE LAND IISE APPROVALB Step 1 Explore concept is presented to the community in a series of "open houses". Public comment received. (Exact dates and number of open houses to be set by the Explore Citizens Advisory Committee on 2/19/91. March dates probable.) Step 2 VRFA submits an application for land use approval pursuant to legislation outlined in TASK I. Step 3 Commission and Board review application. Public hearings held. Board acts on request. MAY JUN JAN STEP 1 STEP 2 STEP 3 TIME LINE FEB MAR APR 3/31 JULY 5/3 /25 F D -- ~ EXPLORE WATER AND SEWER SERVICES O ~1 EXPLORE WATER AND SEWER SERVICES PhaS4 ~~ Day House Water - Wel! ~lO1e (1991) Sewer -Septic Tank and Drain Field Explore Explore '94 Water - 2 wells and storage tank Roanoke County 1994-1999 with interconnecting lines and Ynton Distribution and service lines Explore Connection Fees Explore Sewer - Pump and haul/pump station ~a'1O~ CO~h' Collection and service lines Explore Connection Fees ~1O1e Explore Park Water - Lines from Yinton to existing Ynton (Master Plan) Explore '94 lines plus associated storage on north side Distribution and services Explore Connection Fees Expl°re Sewer - Pump station, gravity lutes, fon;e main, etc.: North side Ynton South side R°'a"Oi~ ~~' Distribution and service Explore Connection Fees Explore r - D-/ GLOSSARY ~ ~- e GLOSSARY OF TERMS Blue Ridge Parkway (BRP): The second most heavily attended national park in the United States, located in Virginia and North Carolina, a total of 473 miles of linear park. Buffer or Buffer Yard: A landscaped strip (or strip of existing suitable vegetation) of a specified width along the perimeter of a development site. Comprehensive Plan: The duly adopted Plan of the County of Roanoke to assess the County's various characteristics such as land use, transportation, and housing to develop policies and programs to guide the future growth and development of the County. Development Review Process: Required prior to starting construction on any project in Roanoke County, this procedure assures that each development project meets all regulations and requirements of Roanoke County Ordinances. Draft Environmental Impact Statement (DEIS)T Required by the National Environmental Policy Act of 1969 to analyze potential environmental impacts of a project and review possible mitigating actions that may be necessary. Explore Park: 1,300 acre educational and recreational park owned by the Virginia Recreational Facilities Authority, a governor appointed political subdivision of the Commonwealth of Virginia, designed to illustrate the 1750-1850 time in American history when the Blue Ridge Mountains of Virginia were the west. Explore Park Site: The nearly 2,000 acre area defined in the December 1987 Explore Park Master Plan identified to become part of the Explore Park if property owners were willing to sell and could come to terms. r National Park Service (NPS): The Department of Interior office that owns and oversees all of the parks, parkways, riverways, and lands owned by the Department, including the Blue Ridge Parkway and Roanoke River Parkway or Blue Ridge Parkway extension. Planned Unit Development: A district intended to provide flexibility in the design of development projects in order to encourage comprehensive planning of major developments and to permit innovation in project de t ges that insureecompatib~lity with theesurrounding other amen environment. Roanoke County Explore Advisory Committee (RCEAC): The Committee appointed by the Roanoke County Board of Supervisors for the purpose of advising the Board on Explore's land review process and other Explore related issues. Roanoke River Parkway (RRP): An extension of the Blue Ridge Parkway funded by the 1985 Federal Highway Bill. The RRP requires an Environmental Impact Stat eme once 10 m i ee RRP is rnow a E2 mile parkwayl spur concerns, th road from the BRP to Explore. Zoning: The exercise of the governmental power to legally regulate the use of land and structures in such a way as to protect public health, safety, and general welfare. The legislative and administrative processes for carrying out the comprehensive plan. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 1991 RESOLUTION 81391-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: ~. Mary H. Allen, Clerk CC: File Roanoke County Board of Supervisors Executive Session p AN ,~, i inrcauj ~~~# ~f ~~~~~~~ II (~ 2 ~ 1979 1989 18 ~Sp 88 DEPARTMENT OF ECONOMIC DEVELOPMENT +FBQUICEN7ENN~~~ A BtaWi~ulBtginning August 13, 1991 FOR FURTHER INFORMATION CONTACT: Timothy W. Gubala Director of Economic Development (703) 772-2069 FOR IMMEDIATE RELEASE PRESS RELEASE The Allied-Signal Corporation has advised Roanoke County and the Roanoke Valley Economic Development Partnership that it will be transferring to Roanoke County, ownership of a 160 acre tract of land in the Glenvar section of the County. This action complies with an agreement between Roanoke County and Allied-Signal Corporation dated October 23, 1990, that initially called for the construction of an initial $21 million facility to manufacture disc brakes by July 1, 1991. Allied-Signal notified Roanoke County in the spring of 1991 that due to uncertain economic conditions, it would not be constructing a brake facility on the site, but would evaluate its use by other divisions of the corporation. In June 1991, Allied-Signal asked for an extension until mid-August 1991, to complete this evaluation process. (more) P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 (7q3) 772-2069 FAX. NO.: <703? 772-2030 Since the brake facility will not be constructed and Allied-Signal Corporation does not have other facility needs at the present time, Roanoke County will accept transfer of the 160 acre tract. As part of the agreement Roanoke County will obtain: 1. An improved site upon which Allied-Signal has spent more than 1 Million Dollars for land acquisition, environmental testing, site planning and grading. 2. Sixteen acres purchased by Allied~ignal for $265,000 that will bring the total site acreage to approximately 177 acres. Roanoke County and the Roanoke Valley Economic Development Partnership wi71 continue to market this site to large industrial clients. As part of this agreement, Roanoke County has extended indefinitely the original offer to Allied-Signal as long as the site is available. Roanoke County is committed to promoting economic development projects that benefit the County and the Roanoke Valley. Currently, the County is constructing a sewer line to this site in order to enhance its marketability as a large acreage prepared industrial site. (end) o~ Roan! ,~~ ~• Z 'p ~ ~ J ,a2 18 ' 88 s~BQblCENTENNIP~' .-1 Beautiitt/ Begixmnp COUNTY ADMINISTRATOR ELMER 0 HODGE TO: FROM DATE: SUBJECT: J C~nixn~~ of ~uttnukr MEMORANDUM Lee Eddy ~. Al4AYElYG qTt ''I I~1 1979 1989 BOARD OF SU~RVISORS STEVEN A. MOGRAW. QiAIRMAN GTAWSA MAOIY7l1lU1L p~ HARRY C. Nip VIC:E•CHAIRMAN o~ wurasoa -+u.s p~ Haws Bw~o~tLaru ~a GrE ~ RICFI/JtDR~CFIARD W. ROBERS tr~osnrRw. o~s,Ricr Harry C. Nickens ~/+^~ ~ „~ . i~ /~~ C/ 777 July 29, 1991 TALL GRASS AND WEEDS, NICHOLS ESTATES I know you have been attempting to resolve a concern expressed by Roger and Sue Anglin regarding weeds growing on lots within their subdivision. While I certainly think our the property owners and allowing fourteen days uando then if lno action is taken, a subsequent letter allowing seven additional days before the warrant takes place is appropriate, I question whether or not we should allow staff to determine whether or not a lien is placed against a property before action is taken by the County to cut the weeds. With your concurrence, I would like for this matter to be addressed at the next board meeting. Particularly knowin the Frith who is supposed to be handling the cutting of the sgrassain the absence of a property owner, I question whether or not there will ever be resolution without a lien being placed against the property. HCN/bjh cc: Elmer Hodge r `. P.O. BOX 299(,0 • ROANOKE. VIRGINIA 24018-0799 • (7031 772-2004. O~ F~CANQ,f~' ti ~ ~ Z A ~ ~ OJ ? a 18 YE50; 988 SFS~IUICENTENNIP~' I Beauti~ul8eginninQ COUNTY ADMINISTRATOR ELMER C. HODGE Cnn1lri~,~ Af ~itFiriLtltP Hrs. Roger Anglin 4941 Wing Commander Drive Roanoke, Virginia 24018 Dear Mrs. Anglin: AIL~AMERIG GT1' '' I ~'' 1979 July 10, 1991 1989 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN GTAWEiA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGLSTERIAL DISTRICT WINDSOR NIL1S MAGISTERIAL pISTRICT BOB L JOHNSON HOLLWS MAGISTERIAL DISTRICT RICHARD W. ROBERS GVE SPRING MAGISTERLAL DISTRICT In response to our recent telephone conversation and my inquiry to the County staff, I have received the attached comments from Elmer Hodge, the County Administrator. If the tall grass is not mowed in the near future, please let me know and I will see what else can be done. I am truly sorry you have had this problem. Sincerely, Lee B. Eddy Attach: cc: Elmer Hodge P.O. BOX 29800 • ROAN~OKE. VIRGINIA 24018-0798 • (703) 772-2004 MEMO - 7/8/91 To: Terry Harrington From: Lee B. Eddy 1J n ~ Subject: Tall Grass and Weeds Last week I received a telephone complaint from Mrs. Roger Anglin, 4941 Wing Commander Drive (Nichols Estates), that tall grass had been allowed to grow on lots locatedSon said Williamsburg Court and Grape Tree Lane, close to their home. She said she called the Planning Dept. telephone number (772-2068) on four separate occasions this year, but that no action had been taken to date. Mrs. Anglin further said that someone from the County (she didn't remember any names) told her the lot owner(s) had moved to Georgia, which complicated enforcement of the weed ordinance. Does the County have any way to pay for mowing the grass and recovering the cost from the lot owner? I would appreciate your checking into this complaint and advisin me how to respond to this constituent. g cc: Elmer Hodge Paul Mahoney 7-9-91 Claude Lee and Lee Garman enforce the County's "weed" ordinance. Claude advises that when he receives a complaint, he sends a letter to the property owner giving him 14 days to mow the property. If he does not, a second letter is sent advising that if property is not mowed in 7 days, the owner will be summonsed to court. Claude says they have stopped trying to get the lots m pw 2~ themselves and then collect from the landowner because the liens are next to impossible to collect. In this particular case, Claude is working with Earl Frith, the realtor handling the sale of the lots for the absentee owner. of the mowing. c" l~ He believes that P1 r. Frith will take care r* O~ (~OANp~~ z ~ J a2 18 ~~~ ss sFSQU1CENTENN~P~ A Beautiful Beginning COUNTY ADMINISTRATOR ELMER C. HODGE C~D1tttt1J Of LRAFi1t0I2P ALLdMERIG CITY '~II~' 1979 1989 BOARD OF SUPERVISORS ~. STEVEN A. MCGRAW. CHAIRMAN CATAWEUI MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGSSTERIAL DISTRICT LEE B. EDDY WINCISOR HIL1S MAGISTERIAL DISTRICT BOB L JOHNSON HOLLINS MAGISTERIAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT August 14, 1991 Reverend Roger Smith Penn Forest Church of God P. O. Box 8112 Roanoke, VA 24014 Dear Reverend Smith: On behalf of the Board of Supervisors, 1 would like to take this opportunity to let you know of our appreciation for your attending the meeting on Tuesday, August 13, 1991, to offer the invocation. We feel it is most important to ask God's blessing on these meetings so that all is done according to His will and for the good of all citizens. Thank you for sharing your time with us. Sincerely, ., G~ . der, Steven A. McGraw, Chairman Roanoke County Board of Supervisors P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 OF ROANp~~ ~' ~ z ~ .:: a J ? 1$ E50 $8 s~sQb-CENTENN\P A Beautiful Beginning COUNTY ADMINISTRATOR ELMER C. HODGE Mr. Edmund J. Kielty 5094 Wiliamsburg Court Roanoke, VA 24018 Dear Mr. Kielty: ALL~AMERIGI GTY C~u~~~ ~~ ~t~~iYt~l~~ ' I I' 1979 1989 August 14, 1991 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN CATAWEIA MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DSSTRICT LEE B. EDDY WINDSOR HILiS MAGISTERIAL DSSTRICT BOB L. JOHNSON HOWNS MAGISTERAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERUIL DISTRICT The Board of Supervisors have asked me to express on their behalf their sincere appreciation for your previous service to the Community Corrections Resources Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. This is to advise that at their meeting held on Tuesday, August 13, 1991, the Board of Supervisors voted unanimously to reappoint you as a member of the Community Corrections Resources board for a one- year term. Your term will expire on August 13, 1992. State law provides that any person elected, re-elected, appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~'ta~.~~ ~vl. GLc.c.~,~ MHA/bjh Enclosures pc: Mr. Jim Mary H. Allen, Clerk Roanoke County Board of Supervisors Phipps, VASAP P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004 CONIIrIITTEE VACANCIES IN 1991 JANUARY FEBRUARY REGIONAL AIRPORT COMMISSION Three year term of Richard W. Robers will expire 02/10/91. MARCH LEAGIIE OF OLDER AMERICANS-ADVISORY COUNCIL One year term of Frances R. Holsinger will expire 03/31/91. LEAGIIE OF OLDER AMERICANS-BOARD OF DIRECTORS One year term of Murry K. White will expire 03/31/91. APRIL TRANSPORTATION AND SAFETY COMMISSION Four year terms of Lt. Art LaPrade for the County Police; Fred C. Altizer, Jr., for the Virginia Department of Transportation; H. Rodney Smith for the Senior Citizens, and Harry C. Nickens, Board Liaison, will expire 04/01/91. MAY JUNE BOARD OF ZONING APPEALS Five year term of Eldon L. Karr, Windsor Hills District, will expire 06/30/91. CLEAN VALLEY COUNCIL Two year terms of Vince Reynolds and Richard W. Robers, Advisory Member, will expire 06/30/91. FIFTH PLANNING DISTRICT COMMISSION Three year term of Charles Steve Garrett will expire 06/30/91. 1 NATIONAL ASSOCIATION of CO S -~0 First St.:VW, Washington, DC 30001 302/393-G?3G July 15, 1991 Dear County Official: Several months ago, I wrote you to announce a program honoring persons who give of their time and effort volunteering to perform community. services through their county government. We requested you to nominate one or more persons who exemplify volunteerism in your county. We have taken your nomination, along with some eight hundred others, and have published them in a limited edition presentation book. The original of this volume has been presented to the White House, honoring not only our volunteers but the spirit of community service exemplified in the "Points of Light" program of President George Bush. Other copies will be reserved for the Library. of Congress, the Bush Presidential Library, and major national volunteer organizations. I am enclosing a certificate recognizing the efforts of your nominee; I'm sure that you can find an appropriate way to present it personally and with NACo's sincere appreciation. I have also enclosed a personalized. press release which I hope you will forward to your local media. Our best wishes qo with you and all your volunteers. S incere~ly, D. Michael Stewart NACo President NATIONAL ASSOCIATION of COUNTIES 440 First St. NW, Washington, DC 20001 2~2~393-622G FOR Il~II~IEDIATE RELEASE CONTACT: Tom Goodman or July 14, 1991 Traci Dove 202/393-6226 Thomas Eugene Wagner honored in national ceremony Salt Lake City, Utah -- Thomas Eugene Wagner of Roanoke County, Virginia is one of more than 800 volunteers nationwide honored at a county points of light ceremony at the National Association of Counties (NACo) Annual Conference in Salt Lake City, Utah, today. "These volunteers were selected for best exemplifying a true commitment to public service by volunteering in county- sponsored or community activities," said Barbara Todd, chair, NACo's Task Force on Volunteerism, commissioner, Pinellas County, Fla., and NACo's Third Vice President. Each was nominated by his or her county. President George Bush, when campaigning for President in 1988, referred to "1,000 Points of Light" -- those average citizens who contribute to their community and country through volunteering. NACo, through this program, sought to put a name and face to those citizens who have contributed to county programs. Photos and a listing of volunteers are included in a recently published book, "County Points of Light," presented to President Bush and the National Points of Light Foundation. Copies of the publication will also be placed in the Library of Congress and, upon the President leaving office, in the Bush Presidential Library. -more- r "Volunteerism is an essential part of all county governments across the nation," NACo President and Salt Lake County, Utah, Commissioner D. Micheal Stewart. "Without volunteers, most counties would be unable to deliver many services to their citizens. We owe these volunteers many thanks." -30- **NACo is the only organization representing county governments in the United States. Its goals are to improve county government, act as a liaison with other levels of government, present the county position on national issues and advance public understanding of the role of counties. -30- r U O H w o a~ 0 U A a w U ~' H a~ o~ ~ M a~ c~ b .~ .~..~ o ~ ~ w c ~ C ~ ~ a ~ '~ ~ --y ~ ° U a o ~ ~ i ~ °na a ~-~1 N M C~ ~a F ,~ ~ ~ ~p"'A " U d°o a ~o a~W oaw~ t7 Z 00 O aA~~ wO~N¢~ E-+F~p., ~~~ z H~ o~,ao ~Ac~~ CJ~~~~ ~~a ~~ w o~~ ~~a~ ~~/~~~/ ~~~ ~~~- ~J.~ti_ dam' ~~~~~ -~~" "\ AUGUST 13 BOARD MEETING (polo event - 1:30p.m.) Privatization - Work Session Explore Advisory Committee - Work Session Prioritization of maintenance CIP Projects Easement donation - Dominion Bank Recognition - Points of Life winners School Board Report - Literary Loan Projects 2nd Reading - Courthouse Fees Sewer Use Standards Report on Joe Thomas property donation Report on joint maintenance of school prop. & Parks lst reading - Water line easement - Roanoke Gas 1st reading - Fire Prevention Code lst reading - Increase in freeze - real estate taxes Acceptance of Library Grant RESOURCE AUTHORITY MEETING g, FIRST READING OF ORDINANCES 1. Ordinance authorizing the assessmeourts of the County costs in certain cases filed in the C for construction, renovation or maintenance of courthouse, jail or court-related facilities. RWR MOTION TO APPROVE 1ST READING 2ND READING - 8/13/91 URC WITH SAM ABSENT 4 F* PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on August 13, 1991, at the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, Virginia, at the afternoon session beginning at 3:00 p.m. will hold a public hearing on the following: ORDINANCE AUTHORIZING THE ASSESSMENT OF FEES TAXED AS COSTS IN CERTAIN CASES FILED IN COURTS OF THE COUNTY FOR CONSTRUCTION, RENOVATION OR MAINTENANCE OF COURTHOUSE, JAIL OR COURT-RELATED FACILITIES, AND PROVIDING FOR AN EFFECTIVE DATE All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. r Y '~, Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: July 23, 1991 August 6, 1991 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN TO: ~ ~ l~'~ `1-~`' I'' ~,v~ FF~M: ~~-`~--`F'GC~.~t Q~iYL p~8 i~UDING ~ ~ THIS PAGE: ' PHONE #: ~ ~ °1 - ~.OU'~ FAX #: FAX #: RWR MOTION TO ADOPT ORDINANCE URC WITH SAM ABSENT R SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting Article IV, Sewer Use Standards of Chapter 18 of the Roanoke County Code of 1985 (formerly, Article III, of Chapter 16 of the Roanoke County Code of 1971.) BI{T MOTION TO ADOPT ORDINANCE BI{T WIT~IDREW MOTION ZOHN HANSEN, ENVIRONMENTAL COORDINATOR FOR INGERSOLL-RAND COMPANY AND RUSSELL V. RANDLE, ENVIRONMENTAL COUNSEL FOR INGERSOLL-RAND COMPANY REQUESTED ELIMINATION OF BAN ON DISCHARGE OF TWO METALS, BISMUTH AND MOLYBDENUM, IN THE ORDINANCE AND FOR THE COUNTY TO REQUEST THE CITY DO THE SAME CONSENSUS OF BOARD TO (1) DIRECT STAFF TO CONTINUE WITH PRESENT CLARIFICATION OF ORDINANCE AND (2) CONTIIVUE ORDINANCE UNTIL S/13/91 MEETING IN ORDER THAT ECH CAN OBTAIN A RESPONSE FROM CITY S. CITIZEN COMII~NTS AND COMMUNICATIONS NONE T. ADJOifRNMENT HCN DECLARED ADTOiTRNMENT AT 7:50 P.M. r* ii C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. NEW BUSINESS 1. Adoption of the revised Secondary Road System Six-Year Construction Plan for Fiscal Year 1991-92. A-72391-1 RWR MOTION TO ADOPT URC WITH SAM ABSENT 2. Authorization to accept from Virginia Department of Transportation the Roanoke River Wayside on Route 11/460 for use as a public park. A-72391-2 BI;T MOTION TO ACCEPT URC WITH SAM ABSENT g~ ~~ BL.T DIRECTED STAFF TO BRING BACK REPORT SURROUNDING THE EVENTS ABOUT RIVER PROPERTY OFFERED AS DONATION BY TOE THOMAS SEVERAL YEARS AGO RWR SUGGESTED THAT EFFORTS BE MADE TO COMBINE THE SCHOOLS AND PARKS & RECREATION MAINTENANCE OF PROPERTIES TO BETTER EFFICIENCY ~~~~s ~~ ~ `~ ~ ~`~ ~ ~ 3. Request from the Roanoke County School Board to submit literary fund loan applications. a ~r M E M O R A N D U M TO: Bayes Wilson Supe intepdent of Schools ~~ FROM: E mer Hodge County Administrator DATE: July 24, 1991 SUBJECT: Requests from Board of Supervisors At their meeting on July 23, the Board of Supervisors made several requests for information from the school administration. Literary Loans The Board approved the request from the School Board to submit Literary Fund loan applications but requested more detailed information regarding the projects, such as: (1) Why this project was chosen, (2) what will the project accomplish, and (3) justification for the renovation. Roof Replacements The Board requested a report concerning the status of roof replacement at the schools. Maintenance of School Property and Parks The Board requested information on the possibility of combining resources to maintain County parks and school grounds. Their suggestion was that schools could handle both the schools and parks in one neighborhood while the County could assume the responsibility in another neighborhood. The Board would appreciate reports on this issues at their August 13 meeting. If I can help you, please let me know. CC: Mary H. Allen, Clerk to the Board BOARD CONSENSUS NOT TO HAVE BOND REFERENDUM IN 1991. BAYES WII.SON TO BRING BACK LIST OF PRIORITIZED ROOF REPAIRS TO BOARD OF SUPERVISORS ON 8/13/91. OPEN SESSION BLJ MOTION TO ADOPT CAPITAL IMPROVEMENT PROGRAM WITH THE UNDERSTANDING THAT STAFF WILL BRING PRIORITIZED LIST OF COUNTY AND SCHOOL D~IAINTENANCE AND REPAIRS TO 8/13/91 MEETING. AYES-RWR,BLJ,SAM NAYS-HCN,LBE A-72391-3 BL.T MOTION TO APPROVE ~~~~ URC WITH SAM ABSENT ~~ ~ C~~,+^ 5 LBE REQUESTED THAT ADDITIONAL INFORMATION BE OBTAINED FROM SCHOOL BOARD WITH SPECIFIC TUSTIFICATION FOR U PROTECTS INCLUDING WHY AND WHAT PROTECT WILL ~1 ACCOMPLISH ~y~ Val ~ 15b n LBE REQUESTED THAT ECH ASK SCHOOL BOARD FOR A REPORT CONCERNING THE STATUS OF ROOF LEAKS AT SCHOOLS 4. DEFERRED Approval of Mutual Assistance Agreement with City of Salem. E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on August 13, 1991, with the Explore Advisory Committee. HCN TO SET WORK SESSION FOR S/13/91 F. REQUESTS FOR PUBLIC HEARINGS NONE 3 ~3 ~-~. ~.~ M E M O R A N D U M T0: FROM: DATE: SUBJECT: Lee B. Eddy Bob L. Johnson Steven A. McGraw Harry C. Nickens Richard W. Robeyr7~s-~!~ Mary H. Allen " July 29, 1991 Media Event at Green Hill Park The Roanoke Symphony and Roanoke County will hold a media event publicizing the Symphony's polo games and the Board members are invited to attend. When: Tuesday, August 13, 1991 1:30 p.m. Where: Green Hill Park There will be a press conference, a tent, refreshments, horses, and an antique car. Both Elmer Hodge and Dick Robers will be dressed in polo garb. The event will last approximately an hour which will give you time to return to the Administration Center for the Board meeting. The purpose of the event is to publicize both the polo games to be held in October, and Green Hill Park where the event will be held. If you have further questions, please call either Elmer or Anne Marie Green who are coordinating the project with the Roanoke Symphony. cc: Elmer C. Hodge Anne Marie Green O~ ROANp,Y~ ~ 'A 9 Z Z 1$ E50 $$ SFSQUICEN7ENN\P\' a Beautifi~/Be~inninQ COUNTY ADMINISTRATOR ELMER C. HODGE July 24, 1991 Mr. W. Robert Herbert, City Manager Room 364, Roanoke Municipal Building 215 Church Avenue Roanoke, Virginia 24011 ALLAMEflICA CI1Y III I'' 1979 1989 BOARD OF SUPERVISORS STEV CATAWBA MAGISTERIAL DISTRICT HARRY C. N INTON MAG IISTERIAL DIS'TR ~ LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERAL DISTRICT RICHARD W. ROBERS CAVE SPRING MAGISTERIAL DISTRICT Dear Bob: During their meeting last night, the County Supervisors held a public hearing on a proposed amendment to that portion of the Roanoke County Code entitled "Sewer Use Standards." This change would have brought the County Code into agreement with the Roanoke City Code's sewer use standards, as is required by the 1972 sewage treatment agreement between the City and County. Representatives of the Ingersoll-Rand Company appeared and asked that our proposed Code amendment be changed to eliminate the ban on discharge of bismuth and molybdenum into the public sewers. It is our understanding that such a ban is not an EPA requirement and that the use of bismuth in steel is actually an improvement over the lead process that was being used. The County Board feels that Ingersoll-Rand's request is reasonable and is asking, on the company's behalf, that City Council reconsider its ban on the discharge of these two substances into the public sewer system. The Supervisors have delayed action on the amendment to our Code until their August 13 meeting and hope to receive a favorable response from City Council prior to that date. If there are any questions, please let me know. very truly yours, ~c?~, e . Elmer C. Hodge County Administrator ECH/meh cc - Mrs. Mary H. Allen, Clerk Board of Supervisors Mr. Clifford D. Craig, Director Utility Department (~nun~~ of ~nttnnke P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 <703) 772-2004 M E M O R A N D U M T0: Lee B. Eddy Bob L. Johnson Steven A. McGraw Harry C. Nickens Richard W. Robers ~ FROM: Mary H. Allen 7,`'" DATE: July 29, 1991 SUBJECT: Media Event at Green Hill Park The Roanoke Symphony and Roanoke County will hold a media event publicizing the Symphony's polo games and the Board members are invited to attend. When: Tuesday, August 13, 1991 1:30 p.m. Where: Green Hill Park There will be a press conference, a tent, refreshments, horses, and an antique car. Both Elmer Hodge and Dick Robers will be dressed in polo garb. The event will last approximately an hour which will give you time to return to the Administration Center for the Board meeting. The purpose of the event is to publicize both the polo games to be held in October, and Green Hill Park where the event will be held. If you have further questions, please call either Elmer or Anne Marie Green who are coordinating the project with the Roanoke Symphony. cc: Elmer C. Hodge Anne Marie Green o< 4~o,s~4e~ ' 4otti o~~as of S~ ~o< ~ o~°~`~°~~s~e~ ~ptt~G geS e~ti S ~z~S`~S es~ ~o~ etite'~ ~~AO~,Q~' ~e~~ o`~~ ~s~ 1~'" `1,~~` GO ~1~ , 9 • ~O ~tS~'Q' 1~S ~ ~o ~o~ s~ ~,`~ .~~1 0~ ~~ti og~ 910 ~/ ~ ~ 3~ ~ oss~ ~s`~s og$~'~ 4 ~Q ~~~ ~• ~o~ s sass ~o~ A z 18 +Eaov~cE~r~N~~~ A Bwuti(ulBcgiRnieg Roanoke Cuuc-ty ~~ KI~I~MEMCAj' Ar' t' I ~ .~ __ ~~~~~ ~ ._ n 1979 ~~~ '%~~. 1989 .,,.t~ DEPARTMENT OF HUMAN RESOURCES „~ y ~~ s ~'" ~ B MEMORANDUM TO: FROM: DATE: SUBJECT: Arnold Covey Director of Engineering and Inspections Melinda C. Vaughan 1~~ Personnel Assistant July 30, 1991 Board Resolution for Gloria Z. Divers Gloria Z. Divers is scheduled to be recognized for her years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Pleasee~o~hannAucustg65 1991adto1Mary Allens Clerk to thenBoarduof no lat g Supervisors. ,, ~_ ;_ i v ~ i ~ %~, ~. r_ ~' ti ` ` ~'~ ' (` Y ~ 1 j__, .. ' ~ ~` _ AT A REGULAR MEETING OF TROAN~~D COUNTYE ADMINISTRATIONO CENTER TON VIRGINIA, HELD AT THE August 13, 1991. RESOLUTION ~_ EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Gloria Z. Divers FOR 18 YEARS AND 11 MONTHS OF SERVICES TO ROANOKE COUNTY WHEREAS, Gloria Z. Divers was first employed in July 1973 as a clerk Typist I in the Finance Departments and WHEREAS, Gloria Divers has also served as Clerk Typist I in Ked1 ~~a.ua.... ...._______ ~. `; ,~,~,-.---,-- . -;~; and a Permits Clerk in Deye1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Gloria Z. Divers for 18 years and 11 months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. 1 I t~ L. b ~ ~, 7. ~_ ~ ~~~~~e ,~~ ~ ~~ ~~~n ~a +EaQUICENTENN~~~ DEPARTMENT OF HUMAN RESOURCES A Bm~tiulBcgimneg MEMORANDUM TO: Mary Allen Clerk to the Board of Supervisors Melinda C. Vaughan ~J FROM: Personnel Assistant~~ DATE: July 30, 1991 SUBJECT: Retirement Resolutions Roanoke Camt~ ~b 1 ~~' ~ '~~ 1919 1989 Attached are copies of the Board Resolutions Cor iese ofoa t ese Supervisors meeting on August 13, 1991. P resolutions have been sen ve asked that they bee returned directly additional comments. I ha to you by August 6. If you need any additional information, please contact me. ~ ~~~~~e ,~~ ~ t~~ ~~~n 18 1S0 •~~~U1C~NT~~'~ DEPARTMENT OF HUMAN RESOURCES A Buwif~JBsfi~r~ MEMORANDUM TO: Arnold Covey Director of Engineering and Inspections FROM: Melinda C. Vaughan 1~~ Personnel Assistant DATE: July 30, 1991 SUBJECT: Board Resolution for Gloria Z. Divers RoanOk~t County ~`~~1 1' I 197! 19A9 Gloria Z. Divers is scheduled to be recognized for her years of service to RoanokeAttached ais a copy of the resolutionefor your August 13, 1991. review and comments. Please note nnAuchstg6s 1991adtolMarytAllens Clerk to thenBoard of no later tha gu Supervisors. AT A REGULAR MEE AT GTHE TROANOK~ED COUNTYERADMINISTRATIONO CENTER TON VIRGINIA, HELD August 13 1991. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Gloria Z Divers FOR 18 YEARS AND ,~1 MONTHS OF SERVICES TO ROANOKE COUNTY WHEREAS, Gloria Z. Divers was first employed in July 1973 as a Clerk Typist I in the Finance Department; and WHEREAS, Gloria Divers has also served as Clerk Typist I in Real Estate Assessment Clerk T ist II in Develo ment Review and a Permits Clerk in Development Review; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Gloria Z. Divers for 18 years and 11 months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. ~ ~~n~~~ ~ ,~ C~~aun~ ~ ~ tSo •~+~B~M~-~~ DEPARTMENT OF HUMAN RESOURCES A A~ri(r1Bap'"""6 MEMORANDUM TO: George Garretson Library Director ` FROM: Melinda C. Vaughan(~LV`'' Personnel Assistantt~ DATE: July 30, 1991 SUBJECT: Board Resolution for Margaret G. Whitescarver ROiflOkt CAUIIRY ~u.mt~an i'I~~1 1979 19d9 Margaret G. Wliitescarver is scheduled to be recognized for her years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Please note any changes or additions to this resolution and return no later than August 6, 1991, to Mary Allen, Clerk to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON August 13, 1991. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Marqaret G. Whitescarver for 10 years of service to Roanoke County. WHEREAS, Margaret G. Whitescarver was first employed in March 1981 as a Library Assistant with the Library Department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Marqaret G. Whitescarver for bears of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. Rootwke CcutuY K- nrniw-an ~ ~~~~~~ C~~~n~ ~ ~ ,~» ~ 150 1189 ft~~C[NTEM~'~ DEPARTMENT OF HUMAN RESOURCES MEMORANDUM TO: Betty Lucas Director of Social Services FROM: Melinda C. Vaughan,-~ Personnel Assistant DATE: July 30, 1991 SUBJECT: Board Resolution for Mildred B. Daugherty Mildred B. Daugherty is scheduled to be recognized for her years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Please note any changes or additions to this resolution and return no later than August 6, 1991, to Mary Allen, Clerk to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON August 13, 1991. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Mildred B. Daughertv FOR 23 YEARS OF SERVICE TO ROANOKE COUNTY. WHEREAS, Mildred B. Daughertv was first employed in November 1972 as an Account Clerk in the Social Services Department. WHEREAS, Mildred B. Daughertv has also served as an Eligibility Worker and a Senior Eligibility Worker with the Social Services Department Ms Daugherty also served with the Health Department from May 1968 to November 1972; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Mildred Daughertv for 23 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. Roonokt CcunY ri ~acm u~ ,~~~ ~~~n~ ~ ,~» ~ +~ ~ge9 tttp~~CtNTEMw-'~ DEPARTMENT OF HUMAN RESOURCES A Brw~n/ulBKi~ MEMORANDUM TO: John H. Cease Chief of Police FROM: Melinda C. Vaughan ~~ Personnel Assistant DATE: July 30, 1991 SUBJECT: Board Resolution for Woodrow W. Obenshain Woodrow W. Oberishain is scheduled to be recognized for his years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Please note any changes or additions to this resolution and return no later than August 6, 1991, to Mary Allen, Clerk to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 13, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WOODROW W OBENSHAIN FOR ~ YEARS AND ~ MONTHS OF SERVICES TO ROANOKE COUNTY. WHEREAS, Woodrow W. Obenshain was first employed in August of 1975 as Corrections Officer in Sheriff's Department. WHEREAS, Woodrow W. Obenshain has also served as Transportation Officer. Deputy Sheriff Deputy Sheriff Sergeant Deputy Sheriff-Lieutenant and Police Officer Lieutenant and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Woodrow W. Obenshain for 22 nears and 3 months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. 3• Ordinance ratifying and confirming the acquisition an acceptance of the necessary easements for the d Valleypointe Phase II Sanitary Sewer Project. Z1VD FADING - 8/13/91 v URC ~1'II SAM ABSENT I• APPOII~IT'MENTS . 1• Clean Valley Council .~ ~ ' ,G1 2• Community Correctio ~ ~ ns Resources Board ' HCN APPO 11V~'ED ~MLJND KIELTY TO SERVE ANOT YEAR TERM AS A REGULAR MEMBER INSTEAD OF ALTERNATE MEMEER ~ J. CONSENT AGENDA -,--- - - --- --- - - Roanoke County nu.~eiau~an 1'~~'1 ~~~n~ 1979 18 ~ 1989 ~~aQU1CENTEN~'~ DEPARTMENT OF HUMAN RESOURCES A Bcauii~u/Bcginnisg MEMORANDUM TO: John H. Cease Chief of Police FROM: Melinda C. Vaughan ~'~ Personnel Assistant DATE: July 30, 1991 SUBJECT: Board Resolution for Woodrow W. Obenshain Woodrow W. Oberishain is scheduled to be recognized for his years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Please note any changes or additions to this resolution and return no later than August 6, 1991, to Mary Allen, Clerk to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 13. 1991. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WOODROW W. ~Xi~13~1~1 OBENCHAIN FOR 22 YEARS AND 3 MONTHS OF SERVICES TO ROANOKE COUNTY. OBENCHAIN WHEREAS, Woodrow W. ~~i was first employed in August of 1975 as Corrections Officer in Sheriff's Department. Obenchain WHEREAS, Woodrow W. X(~~El~~~ has also served as Transportation Officer Deputy Sheriff Deputy Sheriff Sergeant Deputy Sheriff-Lieutenant and Police Officer-Lieutenant; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Woodrow W. Obenchain O~e~~~~ for 22 years and 3 months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. ,~``~ ' `` 199 ~~ 1989 ~ ~~~ ~, ~ ~ ESOURGES `, ~ 1,~~ UMAN R ~ V oEPARSMENT p~ H .. 1~ ~~ N~`'~ sESCwcE~ ~pRAND rretsor ~ Ge p~ a~Y D l~ eotor a ~~~..J i b Tp ~ I' ellnda 1 A5515tar ltesca~er 1~ Bonne G • Wb nez Fg01~~ Per 1991 aet ed for s°r`' ~ulY 30 ~ tlon for Mar be red of 2S res iUtio u DATE • goad gesol scned~'ledat o a opY °f tY,e 3ECT, er is Coup Yd a d et t is r ~' SUg Wnitesto R°anolte Attacre ol~tio~nrie Board 91 • g 7C es to t aret Gservic t 13 , 19 eats • to tni Clerk ye gtlrgf °r e ieWS aid cow` or add to Ma Y Allen mee Yo~,r r c~a~ges 1991 ~ for note an Aug`u`st 6 ~ Pleas ter trams o la °rs . 5uperv is ~~~ ~ Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON Auaust 13, 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Maraaret G. Whitescarver for 10 years of service to Roanoke County. WHEREAS, Maraaret G Whitescarver was first employed in March 1981 as a Library Assistant with the Library Department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Margaret G Whitescarver for 10 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. . , a ~~ N !'~~~~ ~ ~u•~rcaucm ,~ ~ ~nu~~ e ,~ II +E+ O '~ 1979 ou+cENr~~ 1989 DEPARTMENT OF HUMAN RESOURCES A Btqutifu/Btgim~in~ MEMORANDUM TO: Betty Lucas Director of Social Services FROM: Melinda C. Vaughar~,1~~% Personnel Assistan~~ DATE: July 30, 1991 SUBJECT: Board Resolution for Mildred B. Dau hert Mildred B. Daugherty is scheduled to be recognized for her years of service to Roanoke County at a Board of Supervisors meeting on August 13, 1991. Attached is a copy of the resolution for your review and comments. Please note any changes or additions to this resolution and return no later than August 6, 1991, to Mary Allen, Clerk to the Board of Supervisors. } /~ ~ ~ ~= i , jf f C~-; ~ n ~ ~` ~~ ~ ~~ i/ C7 G~ 1 //~ e W" ~~ 1~ V / r~ `~ ~ ~~~'~ ~ J ~; G'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON Auaust 13 1991 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Mildred B Daugherty FOR 23 YEARS OF SERVICE TO ROANOKE COUNTY. WHEREAS, Mildred B Daugherty was first employed in November 1972 as an Account Clerk in the Social Services Depart- WHEREAS, Mildred B Dauahertv has also served as an Eli ibilit Worker and a Senior Eli ibilit Worker with the Social De artment from May 1968 to November 1972; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Mildred Daugherty for 23 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. ~ a aN ~ F >, ~. ~ z 2 a OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 24153 August. 1, 1991 Mary, Please place the enclosed request for grant acceptance and appropriation of funds on the August 13 Board of Supervisors' agenda. Mr. Jack Liddy will attend the meeting to answer questions. Enclosure Thanks, Ru e