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HomeMy WebLinkAbout4/22/1992 - Regularz 1' z a 1838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 22, 1992 ,vwrrr o nr suuE rmrr Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS A SPECIAL MEETING FOR THE PURPOSE OF DECLARING A LOCAL EMERGENCY IN ROANOKE COUNTY A. OPENING CEREMONIES (11:00 A.M.) 1. Roll Call. ROLL CALL AT 11:05 A.M. WITH HCN ABSENT B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. NEW BUSINESS 1. Report on Damage Caused by Recent Heavy Rains. (Thomas C. Fuqua, Chief, Roanoke County Fire & Rescue) PRESENTED BY CHIEF FUQUA i ® q~~ p~ 2. Resolution to Declare State of Local Emergency in Roanoke County Due to Flood Damage. (Elmer Hodge, County Administrator) R-42292-1 B T MOTION TO APPROVE - URC 3. Report on Assistance Available to Citizens. (Anne Marie Green, Information Officer) PRESENTED BY MS. GREEN D. REPORTS AND INQUIRIES OF BOARD MEMBERS NONE E. CITIZENS' COMII~NTS AND COMMUNICATIONS NONE F. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A NONE G. CERTIFICATION OF EXECUTIVE SESSION NONE H. ADJOURNMENT BL.T MOTION TO ADTOURN AT 11:35 A.M. - UW a o~ POAN~~ Z .p J az 18 '~:a; 88 SFSQUICENTENNIP~' A Bcauniui Btgimm~g ~~ (~1~1In~1~ Q~ ~AMYiII~t~ ~ -~'cnc ~ 1.9~8~9 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 22, 1992 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS A SPECIAL MEETING FOR THE PURPOSE OF DECLARING A LOCAL EMERGENCY IN ROANOKE COUNTY A. OPENING CEREMONIES (11:00 A.M.) 1. Roll Call. B. REQUESTS. TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. NEW BUSINESS 1. Report on Damage Caused by Recent Heavy Rains. (Thomas C. Fuqua, Chief, Roanoke County Fire & Rescue) 2. Resolution to Declare State of Local Emergency in i Roanoke County Due to Flood Damage. (Elmer Hodge, County Administrator) 3. Report on Assistance Available to Citizens. (Anne Marie Green, Information Officer) D. REPORTS AND INQUIRIES OF BOARD MEMBERS E. CITIZENS' COMMENTS AND C011iIlVIUNICATIONS F. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A G. CERTIFICATION OF EXECUTIVE SESSION H. ADJOURNMENT 2 ITEM NUMBER t~.,,.M' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Declaration of Local Emergency COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Rain began falling on the Roanoke Valley during the morning hours of April 20, 1992. Rain continued throughout that day and into April 21. At 4:10 a.m. on the 21st, the National Weather Service issued a flash flood watch for the Roanoke area. Staff began monitoring the rainfall and made periodic checks throughout the day in the various parts of Roanoke County. As the rain continued to fall and the weather front appeared to stall in the Roanoke Valley, a flash flood warning was issued by the National Weather Service at 1:12 p.m. At that time all previous flood prone areas were routinely surveyed to evaluate the necessity for further action. SUMMARY OF INFORMATION: At approximately 3:00 p.m., the Emergency Operations Center was opened and staffed by fire and rescue personnel. As the intensity of the rain increased and the forecast for conditions favorable for serious flooding was issued by the National Weather Service, projections were issued that the Roanoke River would crest at 20 feet (10 feet is flood stage). Based on these predictions, the EOC was placed into full operation with other key county personnel. This involved the use of career and volunteer Fire and Rescue personnel, Police Department employees, General Services, County Schools, Utility Department, County Assessors, Public Information Officer, County Administrator, the Ameteur Radio Emergency Services, and the American Red Cross. During the major part of the flood alert, we responded to 55 fire and rescue incidents, 82 police incidents. These incidents involved the evacuation of approximately 100 people from flooded residences, rescues of people trapped by rapidly rising water, and calls for normal emergency services. Emergency personnel processed 70 reports of blocked streets and 24 requests for pumping water from basements. Based on the number of reported problems, the amount of structural damage seen, the damage to roadways, and the forecast for additional flooding, a local state of emergency was declared by the Emergency Services Coordinator at 9:20 p.m. At this time the county assessors office was activated and began preliminary assessments to determine the amount of structural damage. Preliminary estimates are that approximately 50 residences were damaged for an initial cost estimate of $500,000 in structural damage. Estimates for personal property and contents have not been made. In addition to the structural damage, we sustained heavy damage to 10 roads in the county, with no estimate of the cost to repair these roads. There was minimal loss of county equipment; however, rental trucks were used to move voting machines out of the Public Service Center. No major purchases were made to contain this disaster. The official declaration of a local emergency will allow the state to offer services and possible reimbursement for costs associated with preparation, response, and recovery for this disaster. FISCAL IMPACT• Declaration of a local emergency sets aside the normal procurment process so that necessary equipment may be purchased to control the emergency and assist with returning county departments to pre-emergency conditions. Additional funding is possible to offset the impact of overtime costs used during the emergency. Cost estimates are being prepared to determine Roanoke County's actual expenditures during the emergency. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors ratify the Local State of Emergency as declared by the Coordinator of Emergency Services on April 21, 1992. Also, staff recommends the County Administrator be authorized to end the declared emergency when appropriate. SUBMITTED BY: APPROVED: T. C Fu Elmer C. Hodge, Jr. Chi f County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Johnson Kohinke Minnix Nickens No Yes Abs ~'^ AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 22, 1992 RESOLUTION 42292 - 1 DECLARING A LOCAL EMERGENCY TO EXIST IN ROANOKE COUNTY, VIRGINIA WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, does hereby find as follows: 1. That due to the occurrence of major flooding by the Roanoke River and its tributaries on April 21 and 22, 1992, the County of Roanoke is facing a condition of immediate peril to the lives, safety and property of the residents of Roanoke County; and 2. That as a result of this immediate peril, the proclamation of the existence of an emergency is necessary to permit the full powers of government to deal effectively with this condition of peril. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, that a local emergency now exists throughout the County of Roanoke; and IT IS FURTHER RESOLVED AND ORDERED that during the existence of this emergency the powers, functions, and duties of the Director of Emergency Services and the Emergency Services organization of the County of Roanoke shall be those prescribed by the laws of the Commonwealth of Virginia and the ordinances, resolutions, and approved plans of the County of Roanoke in order to mitigate the effects of said emergency. IT IS FURTHER RESOLVED AND ORDERED that the County Administrator be authorized to end the declared emergency when appropriate. Dated: ~~ a BOARD OF SUPERVISORS COUNTY OF RO~NOKE, VIRGINIA ~ f r ~~ ._ ~-e--~ Attest : w ~ ~~~ ~`- Brenda J. olton, Deputy Clerk Board of Supervisors County of Roanoke, Virginia On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: r.~ ~~~ Brenda J. Ho on, Clerk Roanoke County Board of Supervisors cc: File Thomas C. Fuqua, Chief, Fire & Rescue Emergency Operations Center, Richmond, FAXED ACTION # ITEM NUMBER C-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Report on Assistance Available for Roanoke County Residents COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: With the declaration of a Local Emergency, Roanoke County citizens may be eligible for special local and/or state assistance. We expect questions from our citizens concerning eligibility for assistance, along with requests for numbers to call concerning drainage, flooding, livestock damage, structural damage, road repairs and utility problems. Most of these issues will be coordinated through our Fire and Rescue Department, where we will have extra staff available to handle the questions and prioritize the requests. If you receive telephone calls from your constituents concerning where to call, please refer them to the following telephone numbers: Road repairs, Virginia Department of Transportation 387-5488 Roanoke Gas Emergency only 982-0623 Non emergency 983-3800 Appalachian Power 985-2727 All other requests for assistance, Fire and Rescue 561-8100 561-8070 f lit,(-~ nne Marie Green Public Information Officer G ` AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1992 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. !. O~ ~ AN ~i° 2 9 ~ o z 1~~1xYi~ LI~ ~~~tYi~~~ 1 ` I ,~ . 18 ~_~, 88 SFS~UICENTENN~P~ e A Btauunudtgmemg 1.9.8 ~~ ROANOKE COUNTY BOARD OF SUPERVISORS / ~~v// AGENDA APRIL 22, 1992 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS A SPECIAL MEETING FOR THE PURPOSE OF DECIARING A LOCAL EMERGENCY IN ROANOKE COUNTY A. OPENING CEREMONIES (11:00 A.M.) 1. Roll Call. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. NEW BUSINESS 1. Report on Damage Caused by Recent Heavy Rains. (Thomas C. Fuqua, Chief, Roanoke County Fire & Rescue) 2. Resolution to Declare State of Local Emergency in i Roanoke County Due to Flood Damage. (Elmer Hodge, County Administrator) 3. Report on Assistance Available to Citizens. (Anne Marie Green, Information Officer) D. REPORTS AND INQUIRIES OF BOARD MEMBERS E. CITIZENS' C011~IlVIENTS AND COIMIlViUNICATIONS F. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A G. CERTIFICATION OF EXECUTIVE SESSION H. ADJOURNII~NT 2 ITEM NUMBER C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Declaration of Local Emergency COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Rain began falling on the Roanoke Valley during the morning hours of April 20, 1992. Rain continued throughout that day and into April 21. At 4:10 a.m. on the 21st, the National Weather Service issued a flash flood watch for the Roanoke area. Staff began monitoring the rainfall and made periodic checks throughout the day in the various parts of Roanoke County. As the rain continued to fall and the weather front appeared to stall in the Roanoke Valley, a flash flood warning was issued by the National Weather Service at 1:12 p.m. At that time all previous flood prone areas were routinely surveyed to evaluate the necessity for further action. SUNIIKARY OF INFORMATION: At approximately 3:00 p.m., the Emergency Operations Center was opened and staffed by fire and rescue personnel. As the intensity of the rain increased and the forecast for conditions favorable for serious flooding was issued by the National Weather Service, projections were issued that the Roanoke River would crest at 20 feet (10 feet is flood stage). Based on these predictions, the EOC was placed into full operation with other key county personnel. This involved the use of career and volunteer Fire and Rescue personnel, Police Department employees, General Services, County Schools, Utility Department, County Assessors, Public Information Officer, County Administrator, the Ameteur Radio Emergency Services, and the American Red Cross. During the major part of the flood alert, we responded to 55 fire and rescue incidents, 82 police incidents. These incidents involved the evacuation of approximately 100 people from flooded residences, rescues of people trapped by rapidly rising water, and calls for normal emergency services. Emergency personnel processed 70 reports of blocked streets and 24 requests for pumping water from basements. Based on the number of reported problems, the amount of structural damage seen, the damage to roadways, and the forecast for additional flooding, a local state of emergency was declared by the Emergency Services Coordinator at 9:20 p.m. At this time the county C-i assessors office was activated and began preliminary assessments to determine the amount of structural damage. Preliminary estimates are that approximately 50 residences were damaged for an initial cost estimate of $500,000 in structural damage. Estimates for personal property and contents have not been made. In addition to the structural damage, we sustained heavy damage to 10 roads in the county, with no estimate of the cost to repair these roads. There was minimal loss of county equipment; however, rental trucks were used to move voting machines out of the Public Service Center. No major purchases were made to contain this disaster. The official declaration of a local emergency will allow the state to offer services and possible reimbursement for costs associated with preparation, response, and recovery for this disaster. FISCAL IMPACT• Declaration of a local emergency sets aside the normal procurment process so that necessary equipment may be purchased to control the emergency and assist with returning county departments to pre-emergency conditions. Additional funding is possible to offset the impact of overtime costs used during the emergency. Cost estimates are being prepared to determine Roanoke County's actual expenditures during the emergency. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors ratify the Local State of Emergency as declared by the Coordinator of Emergency Services on April 21, 1992. Also, staff recommends the County Administrator be authorized to end the declared emergency when appropriate. SUBMITTED BY: APPROVED: ~' ~ ~Jlmw•~. ~, . !rli` ~.- a n T. C Fugp~'/ Elmer C. Hodge, Jr. Chief County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Denied ( ) Received ( ) Ref erred To Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~.. - ~ AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 22, 1992 RESOLUTION 42292 - 1 DECLARING A LOCAL EMERGENCY TO EXIST IN ROANOKE COUNTY, VIRGINIA WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, does hereby find as follows: 1. That due to the occurrence of major flooding by the Roanoke River and its tributaries on April 21 and 22, 1992, the County of Roanoke is facing a condition of immediate peril to the lives, safety and property of the residents of Roanoke County; and 2. That as a result of this immediate peril, the proclamation of the existence of an emergency is necessary to permit the full powers of government to deal effectively with this condition of peril. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, that a local emergency now exists throughout the County of Roanoke; and IT IS FURTHER RESOLVED AND ORDERED that during the existence of this emergency the powers, functions, and duties of the Director of Emergency Services and the Emergency Services organization of the County of Roanoke shall be those prescribed by the laws of the Commonwealth of Virginia and the ordinances, resolutions, and approved plans of the County of Roanoke in order to mitigate the effects of said emergency. IT IS FURTHER RESOLVED AND ORDERED that the County Administrator be authorized to end the declared emergency when appropriate. ~",.~ C•~ Dated: Attest: BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Brenda J. Holton, Deputy Clerk Board of Supervisors County of Roanoke, Virginia ~~~- A,~ ~~ L~ ACTION # ITEM NUMBER C-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Report on Assistance Available for Roanoke County Residents COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: With the declaration of a Local Emergency, Roanoke County citizens may be eligible for special local and/or state assistance. We expect questions from our citizens concerning eligibility for assistance, along with requests for numbers to call concerning drainage, flooding, livestock damage, structural damage, road repairs and utility problems. Most of these issues will be coordinated through our Fire and Rescue Department, where we will have extra staff available to handle the questions and prioritize the requests. If you receive telephone calls from your constituents concerning where to call, please refer them to the following telephone numbers: Road repairs, Virginia Department of Transportation 387-5488 Roanoke Gas Appalachian Power Emergency only 982-0623 Non emergency 983-3800 985-2727 All other requests for assistance, Fire and Rescue 561-8100 561-8070 ,~ ~~ nne Marie Green Public Information Officer G AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1992 RESOLUTION CERTIFYING EBECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. r iF~ ~ `~ AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 22, 1992 RESOLUTION 42292 - 1 DECLARING A LOCAL EMERGENCY TO EXIST IN ROANOKE COUNTY, VIRGINIA WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, does hereby find as follows: 1. That due to the occurrence of major flooding by the Roanoke River and its tributaries on April 21 and 22, 1992, the County of Roanoke is facing a condition of immediate peril to the lives, safety and property of the residents of Roanoke County; and 2. That as a result of this immediate peril, the proclamation of the existence of an emergency is necessary to permit the full powers of government to deal effectively with this condition of peril. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, that a local emergency now exists throughout the County of Roanoke; and IT IS FURTHER RESOLVED AND ORDERED that during the existence of this emergency the powers, functions, and duties of the Director of Emergency Services and the Emergency Services organization of the County of Roanoke shall be those prescribed by the laws of the Commonwealth of Virginia and the ordinances, resolutions, and approved plans of the County of Roanoke in order to mitigate the effects of said emergency. IT IS FURTHER RESOLVED AND ORDERED that the County Administrator be authorized to end the declared emergency when appropriate. C•~ Dated: BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Attest: Brenda J. Holton, Deputy Clerk Board of Supervisors County of Roanoke, Virginia o~ aoaN ~,~ .p z a ~. ., ,, 18 '~;4, 88 s~S~UiCENTENNIP~' Bcauunudce~nnmq ~IIltn~l~ II~ ~IIFIITII~F ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 22, 1992 ui.~u arr 1 ~~9~8.9 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS A SPECIAL MEETING FOR THE PURPOSE OF DECLARING A LOCAL EMERGENCY IN ROANOKE COUNTY A. OPENING CEREMONIES (11:00 A.M.) 1. Roll Call. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. NEW BUSINESS 1. Report on Damage Caused by Recent Heavy Rains. (Thomas C. Fuqua, Chief, Roanoke County Fire & Rescue) 2. Resolution to Declare State of Local Emergency in i Roanoke County Due to Flood Damage. (Elmer Hodge, County Administrator) 3. Report on Assistance Available to Citizens. (Anne Marie Green, Information Officer) D. REPORTS AND INQUIRIES OF BOARD MEMBERS E. CI'T'IZENS' COMII~NTS AND COMaVIUNICATIONS F. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A G. CERTIFICATION OF EXECUTIVE SESSION H. ADJOCfRNMENT 2 ITEM NUMBER C- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Declaration of Local Emergency COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Rain began falling on the Roanoke Valley during the morning hours of April 20, 1992. Rain continued throughout that day and into April 21. At 4:10 a.m. on the 21st, the National Weather Service issued a flash flood watch for the Roanoke area. Staff began monitoring the rainfall and made periodic checks throughout the day in the various parts of Roanoke County. As the rain continued to fall and the weather front appeared to stall in the Roanoke Valley, a flash flood warning was issued by the National Weather Service at 1:12 p.m. At that time all previous flood prone areas were routinely surveyed to evaluate the necessity for further action. SUMMARY OF INFORMATION: At approximately 3:00 p.m., the Emergency Operations Center was opened and staffed by fire and rescue personnel. As the intensity of the rain increased and the forecast for conditions favorable for serious flooding was issued by the National Weather Service, projections were issued that the Roanoke River would crest at 20 feet (10 feet is flood stage). Based on these predictions, the EOC was placed into full operation with other key county personnel. This involved the use of career and volunteer Fire and Rescue personnel, Police Department employees, General Services, County Schools, Utility Department, County Assessors, Public Information Officer, County Administrator, the Ameteur Radio Emergency Services, and the American Red Cross. During the major part of the flood alert, we responded to 55 fire and rescue incidents, 82 police incidents. These incidents involved the evacuation of approximately 100 people from flooded residences, rescues of people trapped by rapidly rising water, and calls for normal emergency services. Emergency personnel processed 70 reports of blocked streets and 24 requests for pumping water from basements. Based on the number of reported problems, the amount of structural damage seen, the damage to roadways, and the forecast for additional flooding, a local state of emergency was declared by the Emergency Services Coordinator at 9:20 p.m. At this time the county C-i assessors office was activated and began preliminary assessments to determine the amount of structural damage. Preliminary estimates are that approximately 50 residences were damaged for an initial cost estimate of $500,000 in structural damage. Estimates for personal property and contents have not been made. In addition to the structural damage, we sustained heavy damage to 10 roads in the county, with no estimate of the cost to repair these roads. There was minimal loss of county equipment; however, rental trucks were used to move voting machines out of the Public Service Center. No major purchases were made to contain this disaster. The official declaration of a local emergency will allow the state to offer services and possible reimbursement for costs associated with preparation, response, and recovery for this disaster. FISCAL IMPACT• Declaration of a local emergency sets aside the normal procurment process so that necessary equipment may be purchased to control the emergency and assist with returning county departments to pre-emergency conditions. Additional funding is possible to offset the impact of overtime costs used during the emergency. Cost estimates are being prepared to determine Roanoke County's actual expenditures during the emergency. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors ratify the Local State of Emergency as declared by the Coordinator of Emergency Services on April 21, 1992. Also, staff recommends the County Administrator be authorized to end the declared emergency when appropriate. SUBMITTED BY: APPROVED: ~~. ~/~' T. C~ Fugp~i Chief ~, . an Elmer C. Hodge, Jr. County Administrator ---------------------------------------- ACTION VOTE Approved ( ) Denied Received Ref erred To Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens ACTION # ITEM NUMBER C-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1992 SUBJECT: Report on Assistance Available for Roanoke County Residents COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: With the declaration of a Local Emergency, Roanoke County citizens may be eligible for special local and/or state assistance. We expect questions from our citizens concerning eligibility for assistance, along with requests for numbers to call concerning drainage, flooding, livestock damage, structural damage, road repairs and utility problems. Most of these issues will be coordinated through our Fire and Rescue Department, where we will have extra staff available to handle the questions and prioritize the requests. If you receive telephone calls from your constituents concerning where to call, please refer them to the following telephone numbers: Road repairs, Virginia Department of Transportation 387-5488 Roanoke Gas Emergency only 982-0623 Non emergency 983-3800 Appalachian Power 985-2727 All other requests for assistance, Fire and Rescue 561-8100 561-8070 / ,~ lit~c-.~ nne Marie Green Public Information Officer G AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRZL 22, 1992 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2, only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. C, /- ~~ 7~ ~/~~~~Q,zE~ i ~ 1 lJ.~ Uv..~z 0 , ~~ ~, ~ , ~, ~~~ ~ ~~ c~~~ ~~ . ~. ,~ ~-_ ~~.-~~,. ~~ ~- ~ ~ ~ ~~ ~.~ , ~~ ~~~' " ~°, 3 ~L~ - l~~-P~ n~ Qh~.~., ~m~- Ce.~o.e~e-~ ~-~:~ c~.~.~-~:, ~:~0 ~-~~.a~-- 3 [~7 H M Z H ~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 22, 1992 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS A SPECIAL MEETING FOR THE PURPOSE OF DECLARING A LOCAL EMERGENCY IN ROANOKE COUN'T'Y A. OPENING CEREMONIES (11:00 A.M.) ~ ~ ; ~ ~ 1. Roll Call. .~~ lam- t~1 - B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS f~~ i C. NEW BUSINESS 1. Report on Damage Caused by Recent Heavy Rains. (Thomas C. Fuqua, Chief, Roanoke County Fire & Rescue) ~~~~v-~ ~~~' ,~''".~.~`."~ ~ r~` ~ 2. Resolution to Declare State of Local Emergency in Roanoke County Due to Flood Damage. (Elmer Hodge, ~'C` ~ ~ ~ County Administrator) R-42292-1 ~LJJ MOTION TO APPROVE - URC 3. Report on Assistance Available to Citizens. (Anne Marie Green, Information Officer) (;' D. REPORTS AND INQUIRIES OF BOARD MEMBERS a E. CITIZENS' COMMENTS AND COMMUNICATIONS F. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A G. CERTIFICATION OF EXECUTIVE SESSION H. ADJOLTI(INMENT ~L~ ~~ ~~ ; ~ ~ ~ s PUBLIC PETITION 4/22/92 We the undersigned are property owners in Roanoke City and Roanoke County and have been flood victims of both 1985 and April, 1992. After flood reduction has been a much debated subject without any positive results along Glade Creek in the City and County, we hereby submit this petition before members of Roanoke City Council and Roanoke Co. Board of Supervisors to remedy the situation once and for all. As it is imposible for our respective properties to sell on the open market for obvious reasons, we strongly request the municipalities to purchase the following properties at fair market value to alleviate the perpetual problem: NAME ADDRESS PHONE ~ ~~ ~ ~~ L~ 'e ~ ~ r "'f .~~"/ ~ ~ '1'l K `E'/Z l~J~~ < (/'~ :1`K..JI ~ 4 `'~ ` ~`= ", ~ 1 } U~ ~'rbv~ _' l V~ ~ _ ~~ ~l h~" 1 ~ G ~ '- F 1^~, ~ ~~ ~' ~ f ~ t~ I~ ~ 'T U ~ ,,,~a~.~;,~ 3 ~~ ~-cs ~,~ y 5l~ ~~ ~, ~ ~_~~ ~~~ iy~, ~y1-~~'~/~' ~~ ~- ~~/ ~h~~~~5 ~i~ /~ ~ ~i _ 1, %~iZ'~ /~iC ~~ yV V ~<<~ ~~vC r/4~C'S/ 1~n V ~~~ 1! R ~~ ~ '~ ~ o P ~+ /,