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HomeMy WebLinkAbout6/9/1992 - Regular~ AoaN ~.~ ~. Z 9 183 (~~~xc#~ a~ ~.~~xrt~k~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA June 9, 1992 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:03 P.M. HCN AND BI;T ARRIVED AT 3:07 P.M. 2. Irnocation: John Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROC:IAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper 1. Recognition of the 50th Anniversary of the Cave Spring Volunteer Fire Department. (Chief Richard Finney) CHIEF FINNEY REPORTED TO THE BOARD ON PLANS FOR THE 50TH A-~~T1~IIVERSARY CELEBRATION .AND PARADE. D. NEW BUSINESS 1. Authorization to Authority for the Director, Finance) Apply to the Virginia Public School Fall 1992 Financing. (Diane Hyatt, R-6992-1 BLJ MOTION TO APPROVE URC 2. Request for Adoption of Goals and Policies for the County of Roanoke. (Elmer Hodge, County Administrator) BOARD TO GIVE SUGGESTIONS AND CHANGES TO ECH WILL BRING BACK TO BOARD ON 6/23/92 BI{T AND LBE -ASKED THAT POLICY MANUAL BE COMPLETED 3. Request from the Sheriff for $34,000 Appropriation to be Reimbursed by the State Compensation Board. (Gerald Holt, Sherift~ A-6992-2 EGK MOTION TO APPROVE URC E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on Private Sector Sanitary Sewer Evaluation/Rehabilitation Program. WORK SESSION SET FOR 7/14/92 a F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code by amending Section 12-8, Adoption of State Laws of Article I of Chapter 12, Motor Vehicles and Traffic of the Roanoke County Code. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND - 6/23/92 URC H. SECOND READING OF ORDINANCES 1. Ordinance Authorizing Acquisition of a Sanitary Sewer Easement from George Hughes and Gertrude Hughes. (Clifford Craig, Utility Director) 0-6992-3 BLJ MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Board of Zoning Appeals 2. Parks and Recreation Advisory Commission 3. Roanoke Valley Regional Solid Waste Management Board 3 4. Social Services Board HCN TO DISCUSS WITH BETTY TO ANTHONY. IF SHE'S NOT WILLING, SOCIAL SERVICES BOARD WILL MAKE RECOMII~NDATION TO BOARD OF SUPERVISORS J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII~L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII..L BE CONSIDERED SEPARATELY. R-6992-4 HCN MOTION TO APPROVE URC 1. Approval of Minutes -April 6, 1992, April 14, 1992, April 22, 1992, April 28, 1992 and May 12, 1992 2. Confirmation of Committee Appointments to Fifth Planning District Commission, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee. A-6992-4.a 3. Donation of Right-of--Way in Connection with Approval of Millwood Drive for Acceptance into Virginia Department of Transportation Secondary Road System. R-6992-4.b 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadows of Trent. 4 A-69923-4.c K. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR NICKENS: (1) ASKED THAT PROCUREMENT GET REP'S TO HIRE CONSULTANT TO CHECK INTO COSTS FOR LIGHTING PARK FIELDS AND POTENTIAL PAYBACK IF LIGHTING SYSTEM IS CHANGED. (2) ASKED ABOUT AUDIT OF MACHINERY AND TOOLS TAX. LBE ASKED ECH TO MEET WITH STAFF AND BRING BACK REPORT ON 7/14/92. ~) RE MEMO ON STAFF ACHIEVEMENT. HE HAS GREAT DEAL OF RESPECT FOR STAFF AND FELT BOARD NEEDS TO CONVEY TO STAFF THEIR GENUINE APPRECIATION. (4) ANNOUNCED THAT ROANOKE STARS 13 AND UNDER ARE GOING TO NATIONAL CHAMPIONSHIP IN TULY AND NEED A RAFFLE PERNIIT. (~ ENCOURAGED STAFF TO LOOK INTO GETTING PRIVATE FUNDS FOR THE DARE PROGRAM. A-6992-4 HCN MOTION TO APPROVE RAFFLE PERNIIT FOR ROANOKE STARS 13 AND UNDER SUB.TECT TO PAYMENT OF FEE AND APPROVAL OF CONIlI~IISSIONER OF THE REVENUE - URC SUPERVISOR TOHNSON: ASKED THAT DISCUSSION OF THE MEMO REGARDING STAFF ACHIEVEMENT BE DISCUSSED AS A PERSONNEL MATTER IN EXECUTIVE SESSION. SUPERVISOR KOHINKE: ENCOURAGED BOARD MEMBERS TO VOLUNTEER TO WORK ON THE VIRGINIA GAMES. SUPERVISOR EDDY: (1) ASKED FOR ADDITIONAL INFO ON HOW TO SPEED UP ACTION ON VIOLATORS OF THE WEED ORDINANCE. TH IS SURVEYING OTHER LOCALITIES - WILL BRING BACK REPORT ON 6/23/92. (2) ASKED ABOUT CHANGE ORDER ROUTINE FOR SPRING HOLLOW WATER PROTECT. ECH WILL BRING BACK PROCEDURE FOR APPROVAL ON 7/14/92. (3) ASKED ABOUT BOARD RETREAT. ECH WILL SCHEDULE RETREAT FOR WEEKEND IN JULY WEEKEND THAT WILL INCLUDE 7'RAINING SESSION. SUPERVISOR 1~R[NNIX: COMMENDED ECH AND CLIFF CRAIG FOR ASSISTING CITIZENS WITH SEWER BACKUPS DURING THE RECENT FLOOD. L. CITIZENS' COMII~NTS AND CO1bIIViUNICATIONS NONE M. REPORTS BI.~T MOTION TO RECEIVE AND FILE A~'1'ER REMOVAL OF ITEMS SAND6-UW HCN MOTION TO RECEIVE AND FILE ITEMS 5 AND 6 - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Turnover Audits for the Sheriffs Department and the Clerk of Circuit Court 5. Status Report on Space Needs Study LBE ASKED FOR COST-BENEFIT RATIO ON SATELLITE OPERATIONS. HCN ASKED FOR MORE DETAILS. ECH TO HIRE CONSULTANT -WILL BRING BACK IN 90 TO 120 DAYS. 6. Solid Waste Plan 7. Status Report on Compliance with the Americans with 6 Disabilities Act 8. Proclamations Signed by the Chairman RECESS - 4:10 P.M. RECONVENEMENT: 4:25 P.M. N. WORK SESSION 1. Proposed Bond Referendum BOARD CONSENSUS TO REDUCE PROPOSED FUNDS FOR DIXIE CAVERNS AND ADD TO PROTECTS IN VIIVTON. BOARD CONSENSUS TO LEAVE GLENVAR MIDDLE SCHOOL ADDITION IN BOND AND GO FORWARD WITH RECOMII~NDATIONS FROM BAYES WILSON. ECH TO BRING BACK TO BOARD FOR APPROVAL ON 6/23/92 2. Joint Work Session with Planning Commission on the Zoning Ordinance FIRST READING AND PUBLIC HEARING - 6/23/92 TH TO PROVIDE REPORT TO BOARD ON PACKAGED TREATMENT PLANTS O. E SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) Personnel Matters: to discuss performance of specific public officials; (7) for Consultation with legal counsel pertaining to actual or probable litigation: Settlement of Claim with Roanoke City regarding purchase of bulk water AND PERSONNEL MATTER HOM MOTION TO GO INTO EXECUTIVE SESSION AT 6:55 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION R-6992-5 BI{T MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 9:15 P.M.- URC Q. ADJOtirRNMENT HCN MOTION AT 9:16 P.M. - UW pOAN ,~.~ ~ ~ ~ ~ 9 2 ~ 2 a 1838 ~.o~~x~#g .a~ ~.a~tx~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA ,June 9, 1992 F6.IRl 6 7l@' M.IE lID~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Greg Reynolds Penn Forest Wesleyan Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1 ® Recycled paper 1. Recognition of the 50th Anniversary of the Cave Spring Volunteer Fire Department. (Chief Richard Finney) D. NEW BUSINESS 1. Authorization to Authority for the Director, Finance) Apply to the Virginia Public School Fall 1992 Financing. (Diane Hyatt, 2. Request for Adoption of Goals and Policies for the County of Roanoke. (Elmer Hodge, County Administrator) 3. Request from the Sheriff for Acceptance of $34,295 Supplemental Funding from the State Compensation Board. (Gerald Holt, Sheriff) E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on Private Sector Sanitary Sewer Evaluation/Rehabilitation Program. F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code by amending Section 12-8, Adoption of State Law, of Article I of Chapter 12, Motor Vehicles and Traffic of the Roanoke County Code. (Paul Mahoney, County Attorney) a H. SECOND READING OF ORDINANCES 1. Ordinance Authorizing Acquisition of a Sanitary Sewer Easement from George Hughes and Gertrude Hughes. (Clifford Craig, Utility Director) I. APPOINTMENTS 1. Board of Zoning Appeals 2. Parks and Recreation Advisory Commission 3. Roanoke Valley Regional Solid Waste Management Board 4. Social Services Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes -April 6, 1992, April 14, 1992, April 22, 1992, April 28, 1992 and May 12, 1992 2. Confirmation of Committee Appointments to Fifth Planning District Commission, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee. 3. Donation of Right-of--Way in Connection with Approval of Millwood Drive for Acceptance into Virginia Department 3 of Transportation Secondary Road System. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadows of Trent. K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' COMIVIENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Turnover Audits for the Sheriffs Department and the Clerk of Circuit Court 5. Status Report on Space Needs Study 6. Solid Waste Plan Update 7. Status Report on Compliance with the Americans with Disabilities Act 8. Proclamations Signed by the Chairman 4 N. WORK SESSION (4:30 P.M.) 1. Proposed Bond Referendum 2. Joint Work Session with Planning Commission on the Zoning Ordinance O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) Personnel Matters: to discuss performance of specific public officials; (7) for Consultation with legal counsel pertaining to actual or probable litigation: Settlement of Claim with Roanoke City regarding purchase of bulk water. P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Recognition of the 50th Anniversary of the Cave Spring Volunteer Fire Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Fire Chief Richard Finney with the Cave Spring Volunteer Fire Department will be present to update the Board of the plans for their 50th anniversary celebration and their parade. A Resolution of Appreciation has already been presented to the organization on January 14, 1992. ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens r / A~ r- ~ ~ ~s ~ s E P 50 YEARS OF VOLUNTEER SERVICE __.._ ._.__. E t~~ T ____ _ ____ _ - 1942 - 1992 SPRING /~pril 13, 1992 [)car Sir or Madanr: '(his year n-;+rks the Fiftieth /~nnivcrsary of service k- the cotnrnunity by the Cave Spring Volunteer Fire C'ornpany #13. As the highlight of our goldrn anniversary year we arc planning a l~irrrttcn's Parade on Saturday, June 1 3, 1992. The parade route will be along I3rambleton Avenue fmrn the Shenandoah Life Building beginning r+t 1:(x1 pm and will prcx~erd to the Roanoke County ndrtrinistration Center by approximately 2:(K) p.tn., terYninating at approximately 2:30 p.nt. Dire departments from numerous Icx;ations in central and southwest Virginia will participate. We are striving to do everything possible to minin-i~e disruption to both traffic flow and ingress /egress fmrn Icx:al busirtessrs. Police assistance alc-ng the parade route will be available to help in this regard. We anticipate that any inconvenience will he both temporary and tt-inor. It is our hoer. that you will benefit from the increase in potential customers and business as a result of the numbers of hrople drawn to the Brambleton neighborhocxl on Saturday, June 13th. You may wish to welcome the visiting firemen and their fan+ilies to this event on your marquis or storefront signs. We want to thank you for your support. if you have concerns or suggcsticros please write to nre directly at the address below. Ycn+r involvement and support are greatly appreciated. Sincerely, ~/ Richard L. I~inncy, Chief F'.O E3o.a~ ~'0.5G~3 • f1~ ~anol~e, Virginia ?4018 ~--~ G i ~ ~ N N "' C • ~~ ~--. 1J !. ni N S~Ij ~`ti n N I~~ ~/ - ~ c11 t 1\ C~ 1 ~ ELc C_7-R I C i~ ~~= I r a rn n o c~ < H ro H O Z > O n ro o z x ~ a x H H cn z H 7d M f-i O H H a - .~ 9 H ~ H 3 z ~ .-a r~ ~ ~-+ a a rn ~ ra r d ~ o r ~ b ~ o z v ~-+ a r-i o r~ ~ z ~7 r'' G7 ~ ~ O H n r x ~ r+ y cn r-+ 7 d H o H H H i--~ xi Z C ~ ~ cn d a ~ a o ~~ ~ H o z '*l ~ Ge ~-3 H 'T] H ~- ~ O ~ ~ ti H z H f7 '~i.1 H a C7 G7 M O 2; C') A S r a z -< M H ~ x :~ c~ r n :~ ~ a ~ ~--~ ra a ra to H H G~ z ~ xf `d ~ ~ r-j C7 ;~ H H M x H ~ d (n 'rd H "y M O u ~' b +~ i .n '~ z 'v x ~ H a 'T7 ~ a O ~ to cn H z d A cn ~ H 77 H M ~ H a r~ y ~ x rn ~ 'r H tv ~-~ ry H ~ ~ r r .. c~ r a r~i r ~~ o r, ~ 'T1 ~j - ~'j :~ H '*f O t/~ N H [T7 ay t-, z H z :T1 C7 d i ~ d 3 < ; ~o r F-, a :~ r=~ F-3 r :~ H ~ c~ a z a d h7 r H z r=~ i C b a 7 d H a ~-, 7 c~ H r r M a H H M M O a 7 O M - 0 GARST Mi tL IZ1J ^ - xa 00 2"~ I~- 3 c_ `~ ~ Ri ~i z ~ ~ y •/~ 1 n~ 1 __~_ c~ T- t~~ U ~> <-- ~f) _ i RED -~c!C K. IZ~ ' /n~~~~ F~a~ ~ ~~IC (`r~ 1520 i COrI~ S~AGI Cn Ifl T~ZA-JSl't"14tJ AP_EA = 21_) ~E~r d! No~MAC Cotlr S~SAcIr ~ -- ~p _ I.+{~ ~- I ~ 0 3.5p ~-r e v b • 0 I • • • • ~ pe - i • i °' I 9 • • • 4 0 a I • • O• • i. C ARST M i 1_l.. Fid ~~rc. (o~1Z Z.~ (~ TMvc_HP.V ~ Sf4aat, 1'r-lZminlP r& ~1U -r-N ~ S A t2 _ h ~rnTlnrJ Inc.~~-G 7r-riGr2 HE[?E ?.nr=f'I~ !~s ~AP/-UE 'i'EfM- ~ n~r>=.5 ~IoY ro Sc.nr.E _ i I ~~ -- J ~ ~. Ivtr~C~CWcx~l~~ R D. • __--~- -~- .. 1i 1 1 ,, ,`,` C6~,1~ ~f~l-~+GItYA In1 ~ 1['AtJSIT1OIJ :. ZG1 ~L~ N~~MA~ C_oN~ s~ A~,N~ ~ 'aU - t}Q ~rET ~ I ~• ~ -• ~~ ~ ~~ ,, i ~i 1:i t ~ I ~ I; r ~ ~j ~, • ~'' • • it I r ~ ~ ~, ~a ~ ~a jl . .~~ i C P.cu ~ocK roc TRPt~1J1~'IC~,.~ r~~r~,NS HERE A 4 (~~a~) F M E,JT - --.. ~ MISTY 1/16ArowS (~rJUG~ Nc7f TG ~~GAL6 ROANOKE COUN"I'Y POI~ICE DEPARTMEN'T' 1'ARADT? rrRMrr DATE OF PARADE: June 13, 1992 S'CAR'PING T'll\-1I3: L:00 h.nr. T'LRMINATION 'T'IME: 3:00 [r.tn. ROUTE OF 'T'RAVEL: Brambleton Avenue I'OR'I'IUN OF ROADWAY TO I31 UCCUFIED: North, south, and center lanes of Brambleton Avenue ORGANIZATION REPRESEN"I'EI): CF-ve Spring Volunteer Tire Comlrany ORGANIZATION PRESIDENT': John King I'ARADF_, CI-TAIRMAN: Ron Edwards PURPOSE OT PARADE: Celebration of 50th anniversary PAR'CICIPATING: PERSONS: l_50 - 175 VEI-IICLES: Ahpx. I50 vehicles ANIMALS: None Ai'PI,ICAN'I' AGREES 'I'O CONDUCT PARADE IN COMPLIANCE W17'II TI1E ROANOKE COUNTY ORDINANCE RIGULA'1'1NG PARADES. .Jahn I I. JCeasc, C}ticf ~of Police Roanoke County Police I)clrartmcnt c: County Engineer Commonwealth Attorney Chairman, Roanoke County l3vard of Suherviscrrs ~~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TUESDAY, JUNE 9, 1992 RESOLUTION 6992-1 AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF SCHOOL BONDS AND DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR CERTAIN EXPENDITURES WHEREAS, the Roanoke County School Board and the Board of Supervisors ("Board") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $1,830,000 to finance certain capital improvements for public school purposes ("Bonds") and to sell the Bonds to the Virginia Public School Authority ("VPSA"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application or applications to the VPSA in order to sell the Bonds to the VPSA at the Fall 1992 VPSA bond financing or such subsequent VPSA bond financings as the County Administrator may determine to be in the best interest of the County. 2. The County adopts this declaration of official intent under Treasury Regulations Section 1.103-18. 3. The Board reasonably expects to reimburse advances made or to be made by the County to pay the costs of certain capital projects for school purposes, including roof replacements and possibly other school renovations and improvements, from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued or reimburse such expenditures is $500,000. 4. Beginning no later than 30 days after the adoption of this resolution and ending on the date on which the debt or other financing is issued, this resolution will be reasonably available for inspection by the general public during normal business hours, at the office of the County Administrator. 5. This resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget Dr. Bayes Wilson, Superintendent, Roanoke County Schools ACTION NO. ITEM NUMBER ~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Authorization to apply to the VPSA for the fall 1992 financing. COUNTY ADMINISTRATOR' S COMMENTS : ~~K,,,,ti "~'~ ~~`0/~~ BACKGROUND: The County Board of Supervisors has been reviewing the possibility of issuing bonds through the Virginia Public School Authority (VPSA) in the fall of 1992. The Board has encouraged the School Board to proceed with the necessary resolutions so that certain costs related to roof replacement can commence during the summer of 1992. SUNIlKARY OF INFORMATION: The School Board adopted a resolution on May 14, 1992, authorizing the application to the Virginia Public School Authority for $1,930,000 of bonds as shown on the attachment. Since this adoption, we have removed the $100,000 related to tennis courts for county purposes from the VPSA issue in order to place these items on the proposed November referendum, for a new total of $1,830,000. In order to comply with the new reimbursement regulations, the attached resolution contains language so that the schools can proceed to expend up to $500,000 prior to the VPSA bond sale for the purpose of roof replacements. To date, we have not received an application packet from the State related to the fall 1992 bond sale. However, we are expecting this package within the next few weeks. FISCAL IMPACT: The Schools will pay for the deb bonds within the debt drop-off schedule. Funds the 1992-1993 budget to make the interest payment in June 1993. Any funds spent prior to the bond the County's cash flow, but the $500,000 limit is this time period. t on the new VPSA are available in that will be due sale will affect available during 1 ~~/ STAFF RECOMMENDATION: Staff recommends adopting the attached resolution. Respectfully submitted, Approved by, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ---------------------------------------------------------------- ACTION VOTE No Yes Abs Approved Denied Received Referred To Motion by: Eddy Kohinke Johnson _ Minnix Nickens 2 ~-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 9, 1992 RESOLUTION AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF SCHOOL BONDS AND DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR CERTAIN EBPENDITURES WHEREAS, the Roanoke County School Board and the Board of Supervisors ("Board") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $1,830,000 to finance certain capital improvements for public school purposes ("Bonds") and to sell the Bonds to the Virginia Public School Authority ("VPSA"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application or applications to the VPSA in order to sell the Bonds to the VPSA at the Fall 1992 VPSA bond financing or such subsequent VPSA bond financings as the County Administrator may determine to be in the best interest of the County. 2. The County adopts this declaration of official intent under Treasury Regulations Section 1.103-18. 3. The Board reasonably expects to reimburse advances made or to be made by the County to pay the costs of certain capital projects for school purposes, including roof replacements and possibly other school renovations and improvements, from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued or reimburse such expenditures is $500,000. 4. Beginning no later than 30 days after the adoption of this resolution and ending on the date on which the debt or other financing is issued, this resolution will be reasonably available for inspection by the general public during normal business hours, at the office of the County Administrator. 5. This resolution shall take effect immediately. ~~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 14, 1992 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION BY THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY AUTHORIZING APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the County School Board of Roanoke County has approved a capital improvements program which identifies certain major capital site and building repairs and renovations necessary to conduct an appropriate education program; BE IT RESOLVED that the County School Board of Roanoke County on motion of Barbara B. Chewning and duly seconded, authorizes application to the Virginia Public School Authority for a loan not to exceed $1,930,000.00 for major site and building improvements to its school facilities. Adopted on the following recorded vote: AYES: Paul G. Black, Barbara B. Chewning, Frank E. Thomas NAYS: None ABSENT: Maurice L. Mitchell, Charlsie S. Pafford TESTE: c.~2 ~ ~_..~~---~ C l e rk ~-I VIRGINIA PIIBLIC SCHOOL AIITHORITY Roanoke County Schools Fiscal Year 1992-93 1. Roof replacements $ 500,000 2. Cave Spring Junior site improvements 75,000 3. Masons Cove Elementary sewage system 75,000 4. Green Valley Elementary renovations and kindergarten rooms 1,000,000 Architecture & engineering costs (6~) 60,000 5. Improvements to meet requirements of Americans with Disabilities Act 50,000 6. Tennis court renovations at each high school (to be funded by County) 100,000 1,860,000 Bond issuance costs (estimated) 70,000 TOTAL VPSA BOND ISSUE $ 1,930,000 Change subsequent to May 14, 1992 School Board meeting Remove tennis court renovations (100,000) NEW TOTAL VPSA BOND ISSUE ~ 1,830,000 .• ACTION NO. ITEM NUMBER .~ ''~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Request for Adoption of Goals and Policies for the County of Roanoke. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the January Board of Supervisors Planning Session, Chairman Lee Eddy presented a list of proposed goals and policies for the County of Roanoke. He asked staff to review the proposal and bring it back to the Board for adoption. The staff has met with Supervisor Eddy and has prepared the attached statement of goals and policies to guide the County in the future. Supervisor Eddy concurs with the attached statement. STAFF RECOMMENDATION: Staff recommends that the attached Statement of Goals and Policies be adopted. ~~,~,i Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Ref erred ( ) Kohinke To ( ) Minnix Nickens STATEMENT OF GOALS AND POLICIES FOR THE COUNTY OF ROANOKE GOALS Goals reflect the continuation, improvement or expansion of activities or the delivery of services. Goals are intended to provide a focus for the County's personnel, boards and commissions as they make the daily decisions that affect their individual actions and the actions of their departments. County personnel should maintain a close familiarity with these goals and endeavor to perform in a manner that is consistent with and supportive of them. EDUCATION, CULTURAL ENRICHMENT AND RECREATION Schools - Provide the highest quality public school system consistent with citizens' wishes in terms of their willingness to contribute support with local taxes. Libraries - Help meet the educational, informational and recreational needs of the citizens of the County in a manner consistent with budgetary considerations. Emphasize collection development to effectively build resources and cooperate with other valley libraries to provided greater access to area materials. Parks and Recreation - Provide park and recreational facilities as appropriate for the needs and desires of County citizens with emphasis on programs for youth. Provide a reasonable level of services for senior citizens. Avoid competition with commercial adult service providers. PUBLIC SAFETY Law Enforcement - Provide a professional law enforcement service that achieves good rates of crime deterrence, apprehension and conviction, and achieves a high level of public safety consistent with the urban/rural character of the County. Fire and Rescue - Maintain a high level of public fire and rescue service utilizing a combination of career and volunteer personnel. Provide a level of quality in facilities, equipment and benefits that will enhance the safety, effectiveness and spirit of the fire and rescue organizations. ~` 2 INFRASTRUCTURE: Road System - Work with state agencies to provide a safe and convenient system of public roads and highways. Utilize the state revenue sharing program for road construction as economic conditions permit. Utilities - Expand and improve public water and sewer facilities consistent with residential and commercial needs recognizing the economies of promoting growth near existing developed areas. ENVIRONMENT Solid Waste Disposal - Provide a high level of consistency, efficiency and service orientation in the collection and disposal of solid wastes. Recycling - Emphasize recycling and source reduction of waste by residents and commercial organizations, consistent with available public funds. Discourage illegal dumping. POLICIES Policies support goals. They represent definite courses or methods of action selected from among alternatives and are intended to guide and determine present and future decisions. The policies of a local government are a reflection of its relations with others -- its attitudes and behavior toward its citizens and the public in general. ECONOMIC AND PHYSICAL DEVELOPMENT Economic Development - Encourage desirable new businesses and industries to locate in the Roanoke area recognizing the limited quantity of developable land and the need to apportion its use for optimum benefits. Encourage existing business and industries to remain and expand. Promote the growth of regional tourism. Land Use - Provide a professional land use policy that achieves a reasonable balance between the interests of industrial, commercial, single-family and multi-family residential development, consistent with community needs. Promote a wide range of housing suitable for all income groups. Comprehensive Plan - Develop a concise, workable comprehensive plan and be consistent in is implementation. .• +U °.~.-- 3 COMMUNITY SPIRIT AND COMMUNICATIONS Regional Cooperation - Promote cooperation with local governments, businesses and organizations as appropriate and necessary to enhance the quality of life in Roanoke County and the Roanoke Valley. Communications - Develop effective two-way communications between all segments of County government and its citizens. FISCAL POLICIES Assessments - Provide fair and equitable property assessments, consistent with state law. Tax Rates - Set tax rates at the minimum level necessary to fund efficient and effective services for citizens. Tvpes of Taxes - Provide a broad range of local taxes to spread the tax burden among all county residents. Reserves - Develop sufficient fund reserves to minimize short- term borrowing and to provide a safety net for times of economic adversity. Recurring and Non-recurring Expenditures - Use bond issues only for non-recurring large capital outlay projects. Use current revenues for recurring replacement and maintenance expenses insofar as possible. ACTION NO. A-6992-2 ITEM NUMBER ~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Acceptance of Supplemental Funding from the State Compensation Board COUNTY ADMINISTRATOR' S COMMENTS: ~~,~~,.~-,,,,.,~,~„ticQ c~~~~-~~ SUNIIKARY OF INFORMATION: The Roanoke County Sheriff's Office has $34,295 in unexpended funds in the FY91-92 State Compensation Board budget due to personnel vacancies during the year. Per my request of May 7, 1992, to the Virginia State Compensation Board, they have approved the use of these funds to reimburse Roanoke County for overtime expended between July 1, 1991, and December 31, 1991, in the amount of $21,895 and $12,400 to be used for specified equipment purchases. FISCAL IMPACT: To record the supplemental funding from the State Compensation Board as revenue to be appropriated to the Sheriff's Capital budget for the purchase of a telephone system with intercom capabilities, a FAX machine, and four personal computers with two printers. STAFF RECOMMENDATION: supplemental funding from amount of $34,295 for the equipment. Respectfully submitted, Staff recommends acceptance of the the State Compensation Board in the purpose of purchasing the above noted ,~ ~ r~~.-e.~ /mom Gerald S. Holt Sher i f f Approved by, Elmer C. Hodge, Jr County Administrator ----------- -------- ----------------- ACTION VOTE No Yes Abs Approved (x ) Motion by: Edward G. Kohinke Denied ( ) to a pprove Eddy x Received ( ) Kohinke x Referred ( ) Johnson x Minnix x To Nickens x cc: File Gerald S . Holt, Sheriff Diane D. Hyatt, Director, Finance Reta B. Busher, Director, Management & Budget ~'~ M E M O RAN D U M OFFICE OF THE SHERIFF COUNTY OF ROANOKE, VIRGINIA TO: Roanoke County Board of Supervisors FROM: Gerald S. Holt Sherif f THRU: Elmer C. Hodge, Jr. County Administrator Diane D. Hyatt Director of Finance Reta B. Busher Budget Director DATE: June 2, 1992 SUBJECT: Transfer of Funds Attached is a copy of our letter to Mr. Bruce Haynes, Executive Secretary, Compensation Board, requesting a transfer of unexpended salary funds in the amount of $34,295. Of that amount, $21,895 will reimburse Roanoke County for overtime expended from July 1, 1991, through December 31, 1991, which was not budgeted for in our jail operations; and $12,400 has bean approved by the Compensation Board to be used to purchase equipment for the Roanoke County Sheriff's Office. This money twill be used to purchase four PC's, two printers, and a FAX machine. The $21, 895 reimbursement for overtime has already been paid out of our FY 91-92 budget, and we propose to have those dollars transferred to our equipment account to be used to purchase a telephone system with intercom for the Roanoke County Sheriff's Office and Jail. Also attached is a cony of the Compensation Board's approval of our request dated May 21, 1992, t-o make these budget transfers with the condition that the monies must be expended before June 30, 1992. If we do not take advantage c-f this funding resource available to us at this time, the monies will be returned to the state treasury. I am asking the Board of Supervisors to appropriate $34,295 from unappropriated funds to be set up for a special account to make these equipment purchasPS. The mone1~ will be reimbursed in full from the Compensation Board back to Roanoke County in July, 1992, once all the vouchers and proofs of purchases have been sent to the Compenaat~or~ Beard by Rc+anokE bounty. Corrections 387-6303 Barry L. Tayloe, Captain Stephen Huff, Lt. Court Services 387-6137 Charles R. Hart, Captain Mr. Bruce W. Haynes Executive Secretary Compensation Board P.O. Box 3-F Richmond, VA 23206-0686 Ref: Transfer of Funds Dear Mr. Haynes: .1/ Chief Deputy Michael G. Winston 387-6346 P.U. Box 510 Salem, VA 24153 May 7, 1992 In reference to our recent conversations regarding transfer of funds in the 1991-92 fiscal year budget, we request that the following transfers be made: 1. Transfer $21,895 from the unexpended Salaries Account to the Overtime Account for reimbursement for overtime expended in Fiscal Year 1991-92 (from July, 1991, through December 31, 1991) 2. Transfer $12,400 from the unexpended Salaries Account to the Office Equipment Account to fund the following: Computer Equipment (terminals, printers, monitors) $10,900 F'l1X Machine _1_~5.OU $12,400 We appreciate your assistance in these matters. Sincerely, .X . ~~~~ Gerald S. Holt, Sheriff G~, ~F THE s~ ~1 ~~'1 O~ ~'.~, GERALD S. HOLT, SHERIFF 387-6139 COUNTY OF ROANOKE, VIRGINIA mm c: Maj. M. G. Winston ~, ~r~~® JOHN McE. GARRETT CHAIRMAN W. H. FORST ~'~" ~. o , ~ '~c~ ~~h *MSC- rN` ~~~''~'~ ~N J KUCIIAl1SKl FX-OFFICIO MEMBERS ,/'~ '~\\17~~~/7 7~H~~ '~~~Jp JL~ ll. 11 ~©~~®i V V V ~,~~~1L ll ®~ ~~~~~~ `~ ~~ ~1/ A 1l COMPENSATION BOARD P.O. 60X 3-F RICHMOND, VIRGINIA 23206-0686 May 21, 1992 The Honorable Gerald S. Holt Sheriff Roanoke County P. O. Box 510 Salem, VA 24153-0510 Dear Sheriff Holt: BRUCE W. HAYNES EXECUTIVE SECRETARY JAMES W. MATTHEWS AS RIS IAN I FXF CI I I IVF SF~:R f- IARY This is to acknowledge review of your amended request of May 7, 1992 and confirm action taken. Approval has been given for transfer of $34,295 available in turnover/vacancy credits for permanent positions as follows: $21,895 to Overtime 12,400 to Office Equipment (1 Computer @ $10,900, 1 $34 X295 FAX @ $1500) Please be advised this is a one-time approval which will not be built into the base FY93 Overtime or Office Equipment budget for your office. Consequently, these monies will not be available for expenditure after June 30, 1992. Very truly yours, BWH/kml John McE. Garrett, Chairman Bruce W. Haynes Executive Secretary Copy to: Governing Body James W. Matthews, Assistant Executive Secretary Pat McCoy, Fiscal Technician/Sheriffs Program c:\wpdocs\shltrs.wpf FAX (804) 371-0235 (804) 786-3886 (V/TDD) (804) 786-3886 ACTION NO. ITEM NUMBER ~"` AT A REGULAR MEETING OF THE BOARD. OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Request for Work Session - Private Sector Sanitary Sewer Evaluation/Rehabilitation Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests a Work Session on July 14 to discuss the possibility of a Private Sector Sanitary Sewer Evaluation/Rehabilitation (SSE/R) Program. Following the recent flood, many homes experienced sewer backup as a result of storm water going into the sewer lines. A private sector SSE/R would assist residents in eliminating this situation. STAFF RECOMMENDATION: Staff recommends that a Work Session be set on July 14, 1992. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens ACTION NO. ITEM NO. ~' ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Amendment and readoption of Section 12-8 of the Roanoke County Code; adopting provisions of Title 46.2 and 18.2 of the Code of Virginia COUNTY ADMINISTRATOR' S COMMENTS : ~~~~,y,~,~.~2~1t ~`..~''~~ ~~ BACKGROUND• SUMMARY OF INFORMATION: The 1992 session of the General Assembly of Virginia adopted certain amendments to the Motor Vehicle laws of Virginia (Title 46.2). Chapter 12, Motor Vehicles and Traffic, of the Roanoke County Code, contains within Article I, a Section 12-8 entitled Adoption of state law. The purpose of Section 12-8 is to incorporate by reference those sections of Virginia law found in Title 46.2, Motor Vehicles, and Article 2 of Chapter 7 of Title 18.2, Crimes, of the Code of Virginia, 1950, as amended, which are applicable to the regulation of traffic within Roanoke County. Amendments as a result of the 1992 session of the Virginia General Assembly to Title 46.2 and Article 2 of Chapter 7 of Title 18.2 of the Code of Virginia, 1950, as amended, become effective as of July 1, 1992. The purpose of this ordinance is to make clear that the Board of Supervisors has taken affirmative action after the General Assembly amendments to bring these changes in the law into proper effect for Roanoke County. ALTERNATIVES AND IMPACTS: Failure to adopt this amendment risks having any traffic charge issued as a County violation which involves incorporation by reference of any Virginia code section amended by the General Assembly being dismissed as not properly subject to the County Code. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this proposed amendment and reenactment. ~. -~ Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs c:\wp51 \agenda\code\statelaw.rp[ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 9, 1992 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 12-8, ADOPTION OF STATE LAW OF ARTICLE I OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 12-8, Adoption of state law, Article I, In General, of Chapter 12, Motor Vehicles and Traffic, be amended and readopted to read and provide as follows: Sec. 12-8. Adoption of state law. Pursuant to the authority of Section 46.2-1313 of the Code of Virginia, all of the provisions and requirements of the laws of the state contained in Title 46.2 and in Article 2 (Section 18.2-226 et seq.) of Chapter 7 of Title 18.2 of the Code of Virginia, except those provisions and requirements which, by their very nature, can have no application to or within the County, are hereby adopted and incorporated in this chapter by reference and made applicable within the County. References to "highways of the state" contained in such provisions and requirements hereby adopted shall be deemed to refer to the streets, highways, and other public ways within the County. Such provision and requirements, as amended from time to time, are hereby adopted and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person within the County to violate or fail, neglect or refuse to comply with any such provision or requirement; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed ~~~ for a similar offense under the state law hereby adopted. The phrase "all of the provisions and requirements of the laws of the state" as used hereby shall be construed to include all amendments to said laws made effective as of the date that this ordinance is itself effective. 2. The effective date of this ordinance shall be July 1, 1992. c:\wp57\agenda\code\statelaw.ord •- r p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 9, 1992 ORDINANCE 6992-3 FOR AUTHORIZATION TO ACQUIRE A SANITARY SEWER EASEMENT FROM GEORGE HUGHES AND GERTRUDE HUGHES WHEREAS, a permanent sanitary sewer easement across a tract of land owned by George Hughes and Gertrude Hughes is required in connection with the Hollins Community Project; and WHEREAS, staff has negotiated with the property owners for the acquisition of said easement and the owners have accepted an offer in the amount of $100.00; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 26, 1992 and the second reading was held on June 9, 1992. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of a 20-foot wide permanent sanitary sewer easement from George Hughes and Gertrude Hughes for a sum not to exceed $100.00 is hereby authorized and approved; and 2. That the consideration of $100.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for the Hollins Community Project; and 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. 1 On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~c~~~ ~ . ~~?~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul Mahoney, County Attorney 2 ACTION # ITEM NUMBER ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Second Reading of Ordinance - Acquisition of Sanitary Sewer Easement from George and Gertrude Hughes COUNTY ADMINISTRATOR' S COMMENTS : ~ ~°'`~"~ ~.~~ ~~ SUMMARY OF INFORMATION: The construction of the sanitary sewer line serving the Hollins Community Project requires an easement across the property of George and Gertrude Hughes. Staff has negotiated a 20 foot wide sanitary sewer easement across the Hughes property. Consideration for the easement in the amount of $100.00 has been agreed to by the owners and is within the guidelines established by the Board of Supervisors. The first reading was held on May 26, 1992. FISCAL IMPACT' Funds are available within the Project Budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the Ordinance after the second reading authorizing the acquisition of a Sanitary Sewer easement from George and Gertrude Hughes. ~-/- / SUBMITTED BY: ~. Cliffor Cr ig, P.E. Utility D ector APPROVED: ~/, Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens r-r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 9, 1992 ORDINANCE FOR AUTHORIZATION TO ACQUIRE A SANITARY SEWER EASEMENT FROM GEORGE HUGHES AND GERTRUDE HUGHES WHEREAS, a permanent sanitary sewer easement across a tract of land owned by George Hughes and Gertrude Hughes is required in connection with the Hollins Community Project; and WHEREAS, staff has negotiated with the property owners for the acquisition of said easement and the owners have accepted an offer in the amount of $100.00; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 26, 1992 and the second reading was held on June 9, 1992. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of a 20-foot wide permanent sanitary sewer easement from George Hughes and Gertrude Hughes for a sum not to exceed $100.00 is hereby authorized and approved; and 2. That the consideration of $100.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for the Hollins Community Project; and 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. 1 +~ ACTION NO. ITEM NUMBER ..~ l~rLT_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATORS COMMENTS: SIIMMARY OF INFORMATION: 1. Board of Zoning Appeals: Five-year term of Carlton Wright, Hollins Magisterial District will expire June 30, 1992. 2. Parks and Recreation Advisory Commission Unexpired three-year term of Fenton E. Harrison, Jr., Catawba Magisterial District. His term will expire June 30, 1994. 3. Roanoke Valley Rectional Solid Waste Management Board Four-year unexpired term of Mrs. Mikeiel T. Wimmer will expire July 31, 1992. 4. Social Services Board Four-year term of Betty Jo Anthony will expire July 19, 1992. Respectfully submitted, YY)GLE.c.~, ~( . ~.~,L, Mary H. Allen Clerk to the Board Approved by, ~~~ Elmer C. Hodge County Administrator ..L / ''~ Approved Denied Received Referred To ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens Motion by: ..T1-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 9, 1992 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 9, 1992, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of Minutes - April 6, 1992, April 14, 1992, April 22, 1992, April 28, 1992 and May 12, 1992. 2. Confirmation of Committee Appointments to Fifth Planning District Commission, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee. 3. Donation of Right-of-Way in Connection with Approval of Millwood Drive for Acceptance into Virginia Department of Transportation Secondary Road System. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadows of Trent. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. // April 6, 1992 ~~4 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 April 6, 1992 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Monday, and a special meeting for the purposes of a budget work session and public hearings on the tax rates. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 4:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell Minnix (arrived at 4:15 p.m.) , Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer April 6, 1992 i advised that there were available sites along Peters Creek Road, Williamson Road and at Valleypointe for the project. Assistant County Administrator John Chambliss reported on the capital needs for Parks and Recreation which totalled $1 million. Assistant Director of Engineering and Inspections George Simpson requested $1 million to fund the drainage projects, and $500,000 to match funds available in the Virginia Department of Transportation's revenue sharing program for roads. He presented a list of projects and roads that would be funded with the money. There was general board consensus to support a bond referendum, and the School Board also gave unanimous support for the referendum. Mr. Robert B. Yunger, Jr. 1427 Lori Drive, Roanoke spoke in opposition to the proposed closing of the Mount Pleasant Library. The following citizens spoke in support of the proposed bond referendum and particular projects to be included in the referendum: 1. Mr. Jim Rock, 3796 Buckingham Drive Roanoke 24018 2. Reta Watson. 6628 Wendover Roanoke 24019 3. Rosanna Mvers 6533 Laban Road Roanoke 4. Charles Fitzwater 732 Greenwich Drive 5. Jim McAden. 2317 Stallion Circle Roanoke 6. David Henderson 5431 Cave Spring Lane 7.__ Susan Lumdsde_n_ 6532 Woodbroak Drive April 6, 1992 ~ ~ !~ IN RE: WORK SESSION (CONTINIIED) At 7:20 p.m., Chairman Eddy continued the Work Session. County Administrator Elmer Hodge offered responses to Supervisor Eddy's suggestions regarding the 1992-93 budget. He recommended that the Board approve a 3.5$ salary increase for County employees to match that being proposed by Dr. Wilson for school employees. Supervisor Eddy responded that he felt that the 1/2~ should be used for capital needs and that a salary increase be limited to 3$. Supervisor Nickens and Kohinke agreed that employee salaries for all employees should be limited to 3%. Supervisors Johnson and Minnix expressed support for a 3-1/2% increase. Regarding other budget issues, a majority of the Board members supported the continued use of cellular phones, but recommended monitoring the use of them. They supported the Health Department's request of $3,000 for the CHIP Program. In response to a question from Supervisor Johnson, Director of Management and Budget Reta Busher advised that the Addback List had not been prioritized. IN RE: OTHER BIISINE88 1. Dillon Rule Position Paper County Attorney Paul Mahoney presented a proposed position paper on the County's position regarding the Dillon Rule. The Board suggested removing or modifying the first paragraph because they felt that the language opposing the Dillon Rule was too strong.. IN REs EYECIITIVE SE88IOli April 6, 1992 '9u the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOIIRNMENT At 9:20 p.m., Supervisor Johnson moved to adjourn. The motion carried by unanimous voice vote. Lee B. Eddy, Chairman April 14, 1992 5 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 April 14, 1992 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of April, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 2:40 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Laney Mofield, Colonial Avenue Baptist Church. The Pledge of Allegiance was April 14, 1992 WHEREAS, Mr. Webb has worked in various capacities with the League, beginning as a volunteer in 1974, and recently served as President of the organization; and WHEREAS, the contributions made by Mr. Webb over the past eighteen years are numerous, and have served to improve and enrich the lives of many of our elderly citizens; and WHEREAS, Mr. Webb has stepped down as Chairman of the Board of Directors of the League of Older Americans and plans to remain active in the league as a volunteer with the Retired Senior Volunteer Program. NOW, THEREFORE, HE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PRENTI88 A. WEBH for his years of volunteer service to the League of Older Americans and to the elderly of this Valley. On motion of Supervisor Johnson to adopt the resolution, and carried by the following vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None 2. Receipt of Safety Performance Award from the yircinia Munici al Liabilit Pool. Steven Craig, from the Virginia Municipal Pool, presented the award to Bob Jernigan, Roanoke County Risk Manager. 3. Proclamation declarinq the week of April 12 18 as Public Safety Telecommunicators Week. w~ (~ •r eVi '.i The Proclamation was accepted by Roanoke County Dispatchers April 14, 1992 ~C. Flippo Hicks, VACo) Mr. Hicks offered the support of the Virginia Association of Counties to Roanoke County. He also introduced Wendy Wingo, a member of the Botetourt County Board of Supervisors, who is Roanoke County's regional representative. 3. RecTUest for Approval of 1992-93 Employee Health Insurance Plan. (Diane Hyatt, Finance Director) A-41492-2 Finance Director Diane Hyatt reported that a Health Insurance Committee was formed to review health insurance proposals. Seven bids were received and three companies interviewed. Ms. Hyatt advised that the committee chose Blue Cross/Blue Shield with a 13.37 increase over last fiscal year. Supervisor Johnson moved to approve Blue Cross\Blue Shield for health insurance coverage for 1992-93. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None 4. Rewest from School Board for Acceptance of 552,000 in Grants and Donations and Appropriation to the School Grants Fund. (Pat Sales, Principal, Penn Forest Elementary School) A-41492-3 Pat Sales, Principal of Penn Forest Elementary School, reported that the Pi Kappa Phi National Fraternity and People Understanding the Severely Handicapped (PUSH) have selected Penn Forest April 14, 1992 .~ 9 .., j Sewer Deficit (Diane Hyatt, Finance Director) A-41492-5 Ms. Hyatt presented the staff report requesting the transfer of $350,000 from the General Fund to cover deficits in the Sewer Fund. Staff recommended that the sewer rates not be increased until the cost of expanding the treatment plant is known. Supervisor Eddy felt that the sewer rates should be adjusted now so it wouldn't be necessary to reimburse the sewer fund in the future, but advised that he would support the appropriation this time. Supervisor Johnson moved to appropriate the funds to reimburse the sewer fund. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Eddy. NAYS: Supervisors Kohinke, Nickens 7. Rawest from the River Foundation for Funding of Well for Hofaucer House (Explore Project). (Tim Gubala, Economic Development Director) A-41492-6 Mr. Gubala advised that the River Foundation is requesting reimbursement up to $10, 000 for the costs of drilling a well at the Hofauger House at Explore. The County had previously assisted Explore with the drilling of a well during 1991. Richard Burrough from the River Foundation was present and advised that the Hofaugher House should be complete in four weeks. He updated the Board on progress at the Explore Project. In response to questions April 14, 1992 r -~ television studio. In response to a legal question from Supervisor Eddy, Assistant County Attorney Joe Obenshain advised it was legal to hold these funds in trust for cable use only, and the County would lose its share of the funds if it does not participate. Supervisor Nickens suggested that use of the funds be tabled until the County ascertains whether Roanoke City and the Town of Vinton plan to support the studio. Supervisor Eddy requested a copy of the budget for the Roanoke Valley Regional Cable Television Committee. Supervisor Johnson moved to appropriate the $10,000 for the character generator. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None 9. Resolution Ado~tina the 1992-93 Real Estate Tax Rate. R-41492-8 Supervisor Minnix moved to set the real estate tax rate at $1.13 per one hundred dollars assessed value. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None RESOLIITION 41492-8 SETTING THE TAB RATE ON REAL ESTATE SITIIATE IN ROANORE COIINTY FOR THE CALENDAR YEAR 1992 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1992, and ending December 31, 1992, be, and hereby is, April 14, 1992 - J ~' a tax rate of 3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 3. That the levy for the twelve-month period beginning January 1, 1992, and ending December 31, 1992, be, and hereby is, set for a tax rate of 3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the resolution setting the personal property tax rate at $3.50 and the machinery and tools tax rate at $3.00, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None April 14, 1992 ~? J ~~ AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None 3. Ordinance Authorizinc the Vacation of a 10 and 15 foot Public IItility Easement located on Tracts 10 and 11, Jamison Industrial Park. situated in the Hollins Macisterial District. (Arnold Covey, Director of Encineerinq & Inspections. There was no discussion. Supervisor Nickens moved to approve first reading of the ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None 4. Ordinance Authorizing an Amendment to Exhibit "A" of the Cable TV Franchise Agreement with Cox Cable. (Paul M. Mahoney, Countv Attornev) There was no discussion. Supervisor Nickens moved to approve first reading of the ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None 5. Ordinance Authorizinc the Refund of Certain Penalties Imposed for the Failure to File Tangible Personal Property Tax Refunds or to Pay Personal Property Taxes. Erroneously Paid or Assessed. (Paul M. Mahoney, Countv Attornev~ There was no discussion. Supervisor Johnson moved to approve April 14, 1992 ti second reading was held on April 14, 1992. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Appalachian Power Company a 29.634-acre tract of land, identified as a portion of Tax Map No. 72.02-02-03, for an amount not to exceed $89,900.00, which shall be paid out of the funds available from the Water Treatment Plant project budget. 2. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None IN RE: CONSENT AGENDA R-41492-11 Supervisor Johnson moved to adopt the Consent Resolution with Item 6 added and Item 2 removed for a separate vote. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None Supervisor Nickens moved to approve Item 2. The motion was April 14, 1992 -`~ ~,' l directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution with the addition of Item 6 and removal of Item 2 for a separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None On motion of Supervisor Nickens to approve Item 2, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy, NAYS: None ABSTAIN: Supervisor Johnson IN RE: REPORTS AND ZNQIIIRIES OF BOARD MEMBERS Supervisor Eddy: (1) Commended County Administrator Elmer Hodge for setting up meetings with employees. (2) Asked Mr. Hodge to update the Board on County Government Day and the Open House. Mr. Hodge advised the Board on plans for the activities. (3) Inquired about Senate Bill #270. Mr. Mahoney will provide information. (4) Asked about legal costs on the Grumman litigation. Mr. Mahoney will report back. (5) Announced that the Hazardous Waste Collection Day was highly successful. He encouraged the staff to develop procedures for disposal of household waste. April 14, 1992 z u EVENING SESSION (7:01 P.M.) IN RE: CERTIFICATION OF E%ECIITIVE SESSION R-41492-12 At 7:02 p.m., Supervisor Johnson moved to return to Open Session and adopt the Certification Resolution. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None RESOLIITION 41492-12 CERTIFYING E%ECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed April 14, 1992 '3 America City team to the awards competition in Chicago in 1989, participated in the presentation, and provided a major contribution to the winning of that award by Roanoke County; and WHEREAS, today was Mr. Williamson's last day with Botetourt County, and he will be assuming a position shortly with Roanoke Gas Company. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on behalf of itself and the citizens of the County, does hereby extend its sincere gratitude and appreciation to JOHN B. WILLIAMSON for his cooperative efforts in serving the people of Botetourt County and Roanoke County; and further BE IT RESOLVED, that the Board of Supervisors extends its best wishes to Mr. Williamson in his new career. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None IN RE: PIIBLIC HEARING 1. Public Hearinc to Elicit Citizen Comment on the ProDOSed Annual Budget for Fiscal Year 1992 93. The following citizens spoke concerning the proposed budget for fiscal year 1992-93: 1. Diana Wilson, Chairman Employee Advisorv Committee spoke in support of employee salary increases and asked for a new salary survey in 1992-93. April 14, 1992 n .r ~' ti. ~.+ 14. Kitty Boitnott, Roanoke County Education Association asked that the Board adopt the School Board budget as presented and that the Board continue to pursue passage of the tobacco tax. 15. Diane Kelly, Mental Health Association of Roanoke Valley asked for funding for the Mental Health Association. 16. Dr. Maureen Schnittcter, Catawba Hospital asked for increased funding for mental health services. 17. Jan Donahy, 3250 Woodview Road, S. W. spoke in support for funding of school capital improvement projects. 18. Daniel Shaw, Association of Retarded Citizens (ARC) asked for funding for ARC. 19. June P. Poe, 3239 Longhorn Road, S. W. spoke in support of funding for mental health services. 20. Jim Waiciechowski, 5349 Cave Spring Lane, Cave Spring Elementary School PTA, spoke in support of the proposed bond referendum. IN RE: PIIBLIC HEARING AND FIRST READING OF ORDINANCES 1. Ordinance Amending Chapter 21, Taxation, of the Roanoke County Code by the Addition of Article %, Cicarette Tax by Providinq for the Lew of Such Tax. Administration. Enforcement and an Effective Date thereof. There was no discussion and no citizens spoke. Supervisor Nickens moved to approve first reading. The motion was carried by the following recorded vote: April 14, 1992 ~~ ~ ..+ alternatives for the $102,000 funds that he proposed to be set aside for the 1/2$ salary increase: (1) the funds should be set aside for employee salaries until the County knows whether the tobacco tax passes or fails; (2) return the money to the department budgets; or (3) begin a vehicle replacement fund. Supervisors Johnson and Minnix supported holding the $102,000 for employee salaries; Supervisors Eddy, Nickens and Kohinke supported limiting salary increases to 3$ and utilizing the funds elsewhere. Following a discussion on sewer rates, there was no consensus to raise sewer rates at this time. Following additional discussion, Mr. Hodge advised he would incorporate the Board members' suggestions and bring back the 1992- 93 budget for approval to the April 28 meeting IN RE: REGIILAR SESSION Supervisor Nickens moved to return to Regular Session. The motion carried by a unanimous voice vote. IN RE: ADJOIIRNMENT At 10:40 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. Lee B. Eddy, Chairman April 22, 1992 ~"+ ,a ~ *~. 1 ~~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 April 22, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Wednesday, and a special meeting for the purpose of declaring a local emergency in Roanoke County. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 11:00 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix MEMBERS ASSENT: Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer IN R8: NEW BIISINE88 April 22, 1992 :~ ~ ~ 1 Roanoke County Due to Flood Damage. R-42292-1 County Administrator Elmer Hodge reported that the County was better prepared for this emergency than during the flood of 1985 because of the improvements which was made in procedures following that flood. He expressed appreciation to the Board members, staff, citizens, and volunteers for their efforts during this recent emergency. He requested that the Board ratify the declaration of a local emergency by supporting the adoption of the resolution. In response to Supervisor Kohinke's inquiry, Mr. Hodge advised that there was a mudslide at the Smith Gap Landfill construction site which caused some water damage to a house. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RESOLIITION 42292-1 DECLARING A LOCAL EMERGENCY TO EBIST IN ROANORE COIINTY, VIRGINIA WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, does hereby find as follows: 1. That due to the occurrence of major flooding by the Roanoke River and its tributaries on April 21 and 22, 1992, the County of Roanoke is facing a condition of immediate peril to the lives, safety and property of the residents of Roanoke County; and April 22, 1992 ~ ~ ~; for this assistance. Ms. Green also provided a list of telephone reference numbers for other types of assistance for citizens. Ms. Green responded to Supervisor Johnson that in the areas where electricity is unavailable, citizens will be contacted by the Assessor's Office and the Fire & Rescue Department. IN RE: ADJOIIRNMENT At 11:35 a.m., Supervisor Johnson moved to adjourn. The motion was carried by a unanimous voice vote. Lee B. Eddy, Chairman April 28, 1992 ~ „ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Bramb~eton Avenue, S.W. Roanoke, Virginia 24018 April 28, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of April, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens (Arrived at 3:20 p.m.) MEMBERS ABSENT: None 8T71BP PRBBB1QTs Elmer C. Hodge, County Administrator*~ Paul M. Mahoney, County Attorney; Brenda J. Holton, Clerk; John M. Chambliss, Assistant County Administrator; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer April 28, 1992 L L , six months. On April 1, 1992, the subcommittee's recommendation were presented to the civic league president and received unanimous support. Mr. Covey outlined the seven recommendations which include: (1) Allowing the requestor to be present during evaluations. (2) Allowing citizens to request evaluations be done at night. (3) Requiring police department to research crime rates and accident reports for three years when completing the evaluation form. (4) Additional emphasis be placed on vertical curves, making them the third most important factor. (5) Establish an appeals process for street lights failing to achieve a score of 70 points but greater than 55 points. (6) Establish recommendations and guidelines to utilize the cost participation ordinance. (7) Enact provisions for future installation of street lights in subdivision. John Huffman, member of the Street Light Subcommittee, requested that security be considered as a factor in the future although he realized the cost would be higher. Mr. Covey advised that as the demand for street lights increases, there will be a priority list for implementation of lights scoring above 70 points. Mr. Covey requested that the Board adopt the seven recommendations with an increase in the 1992-93 budget of $10,000 which would include $9,000 for new construction and $1,000 for electricity, and with the understanding that the proposed changes need to be reviewed after the one year period. Supervisor Johnson moved to approve the staff April 28, 1992 "' J Supervisor Nickens made an amended motion to approve the project list, deferring the appropriations and clarifying the status of item 30 (Starkey Road). The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None 3. Authorization to Construct Water Transmission Line from Starke to Cotton Hill. A-42892-3 Cliff Craig, Director, Roanoke County Utility, advised that a local developer is in the initial planning stages for a project on an 80 acre tract of land located between Cotton Hill Road and Merriman Road. The proposed development can be provided with public sewer service by construction of a gravity sewer from the development to the Starkey Sewer Pump Station; however, no action relative to the sewer is required at this time. Mr. Craig reported that the development can be provided with public water service by construction of a water line from the development to the Starkey Water System on Merriman Road. Mr. Cliff explained that the proposed County South Water Transmission line will be installed in the same location as the water line and requires 2,000 feet of easement across the proposed development. His opinion was that the transmission line should be constructed by the County rather than have the developer extend a smaller water line which would be paralleled later by the transmission line. April 28, 1992 22 5. Adoption of the Roanoke County Fiscal Year 1992-93 Budget. A-42892-5 Mr. Hodge presented the budget for fiscal year 1992-93 which totals $164,1655.79 and includes several changes which the Board directed at the March 24, 1992 meeting. Supervisor Nickens requested that staff report back to the Board on their attempts to secure participation by other valley governments in funding of the Therapeutics Program. Supervisor Eddy proposed that sewer rates be raised to cover the deficit in the sewer fund instead of continuing to be subsidized by the County. Supervisor Kohinke indicated he would support the proposal while Supervisor Nickens was not supportive because he felt the timing was inappropriate. Supervisors Minnix and Johnson were not in favor of the proposal but indicated their support for raising sewer rates next year. Supervisor Johnson stated the need for a vehicle replacement policy, and that he was not in favor of the budget in its present form. Supervisor Eddy requested that the contribution to Roanoke Valley Convention & Visitors Bureau be increased. Supervisor Johnson indicated he would support an increase next year. Supervisors Minnix and Eddy indicated that they were not in favor of the 3~ salary increase for the Board members and Mr. Hodge. Supervisor Nickens moved to adopt the budget as presented. April 28, 1992 C~ The following citizens spoke in opposition to the Land Use Program changes: 1. Louise S. Garman. 8430 Gravel Hill Road, Catawba 2. Winton W. Shelor, Sr., 4348 Shelor Farm Lane, Salem 3. Harold Wingate, P. O Box 134, Catawba 4. Arthur R. Meller, 4346 Bradshaw Road, Salem Supervisor Nickens moved that the Board reaffirm its participation in the Land Use Program operating within the guidelines set out by the State Department of Agriculture with the understanding that Roanoke County land actually being used for farming purposes continue in the program. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None 2. Supreme Court Rulinq on Lawsuit Involving Fralin and Waldron Office Buildinc Mr. Mahoney advised that the State Supreme Court refused to hear the County's appeal and the trial court order which was entered in favor of Fralin & Waldron remains in effect. Supervisor Nickens moved to table the issue. There was no vote. Supervisor Johnson made a substitute motion to move to the next item on the agenda which would result in no action. The motion carried by the following recorded voice vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy, April 28, 1992 ~ ,~ Mr. Craig briefed the Board on the details of the Sanitary Sewer Evaluation/Rehabilitation Program (SSE/R). Mr. Hodge was requested to bring back a report at the May 12, 1992 meeting concerning the SSE/R. Mr. Covey advised that Roanoke County is the first locality in the State to qualify for flood insurance premium credit from the National Flood Insurance Program (NFIP). The 269 County residents who quality for flood insurance will receive a 5~ reduction in the cost of that insurance. The following citizens spoke: 1. Gladys Lax, 2733 Tanglewood Drive requested that the sewer on Tanglewood Drive be repaired. She was requested to speak with Mr. Craig about the specifics of the problem. 2. Michael W. Shaver, 3763 Hummincbird Lane expressed the belief that the construction in Penn Forest contributed to the flooding problems. 3. David Garst. 429 Tinker Avenue, representing the Glade Creek area residents, requested an engineering study of the Glade Creek area for relief. Supervisor Eddy requested that the staff respond to the concerns of these residents within a reasonable time. Supervisor Johnson moved to appropriate $200,000 from the General Fund Unappropriated Balance for flood clean-up and repair. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None April 28, 1992 233 T. PIIBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance Authorizing the Rezoning of 2.2 Acres from R- E to M-1 to Operate a Cabinet Manufacturing Facility, Located at 8251 Wood Haven Road, Catawba Magisterial District, upon the Petition of Norman T. Ronk. 0-42892-6 Mr. Harrington advised that Mr. Ronk is requesting this rezoning in order to expand his business at 8251 Wood Haven Road. Mr. Ronk has been in business at this location for over 40 years and has proffered three conditions. The Planning Commission unanimously approved the request. Supervisor Eddy advised that he felt this was an unfortunate choice of use for the property. The following citizens spoke in favor of the rezoning: 1. Allan R. Hetz, 3300 Green Ridge Road 2. Inez W. Painter, 3006 Green Ridge Road 3. Michael Hiqqins, 8395 Willow Ridge Road 4. Norman T. Ronk, 3317 Canner Lane Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: Supervisor Eddy ORDINANCE 42892-6 TO CHANGB THE ZONING CLASSIFICATION OF A 2.2 ACRE TRACT OF REAL ESTATE LOCATED AT 8251 WOOD HAVEN ROAD (TAB MAP NO. 36.08-1-56) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-E TO THE ZONING CLASSIFICATION OF M-1 WITH CONDITIONS IIPON THE APPLICATION OF NORMAN T. RONR April 28, 1992 - _ __ __ 105 feet west of the corner of Lot 9, Block 4, Section 1 of Willow Creek Subdivision; thence in a westerly direction with the north line of Wood Haven Road 270 feet, more or less, to a point; thence in a northwesterly direction with the line of Wood Haven Road 50 feet, more or less, to a point on the easterly line of Carver Lane; thence with the easterly line of Garner Lane in a northerly direction 330 feet, more or less, to a point; thence with four new dimension lines through the Annie L. Ronk property as follows: in an easterly direction 270 feet, more or less, to a point; thence in a southerly direction 95 feet, more or less, to a point; thence in an easterly direction 70 feet, more or less, to a point; thence in a southerly direction 180 feet, more or less, to the place of BEGINNING. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: Supervisor Eddy IN RE: REQIIESTS FOR AORR SESSIONS Mr. Hodge requested that a work session on Parks & Recreation be set for May 12, 1992. IN RE: REQIIEST FOR PIIBLIC HEARING AND FIRST READING OF RESONING ORDINANCES - CONSENT AGENDA Supervisor Johnson moved to approve the first reading and set the public hearings for May 26, 1992. The motion carried by the following recorded vote: April 28, 1992 ~~ ~ BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate, which includes a lease of real estate, shall be accomplished by ordinance and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on April 14, 1992, and the second reading was held on April 28, 1992, concerning the lease of real estate to meet parking needs at the Roanoke County Courthouse and Jail; and 3. That this lease is with William Watts and Elizabeth B. Watts of a tract of land containing approximately 0.680 acre for a term commencing the 1st day of May 1992, and ending the 30th day of April 1997, for an initial annual rental of $9,000.00 payable in equal monthly installments of $750.00; and 4. That the lease agreement setting forth the terms and condi- tions of this lease is incorporated herein by reference. 5. That this lease has been negotiated and awarded without competitive sealed bidding or competitive negotiation upon a determination that this parking space is the only parking space practically available based upon the following factor: location and proximity to existing County courthouse and jail; and 6. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other April 28, 1992 23~ locations; and WHEREAS, the Board of Supervisors desires to adopt certain ordinances to protect the safety and well-being of its citizens against improper hunting activities in close proximity to highways, schools and parks or with weapons which unreasonably increase the risk of injury to innocent by-standers; and WHEREAS, the first reading of this ordinance was held on April 14, 1992, and the second reading was held on April 28, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 13, "Offenses - Miscellaneous" of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 13-5.1. Transporting a loaded rifle or shotgun. (a) It shall be unlawful for any person to transport, possess or carry a loaded shotgun or loaded rifle in any vehicle on any public street, road or highway in the county. (b) Any violation of this section shall be punished by a fine of not more than one hundred dollars ($100.00). (c) This section shall not apply to duly authorized law- enforcement officers or military personnel in the performance of their lawful duties, nor to any person who reasonably believes that a loaded rifle or shotgun is necessary for his personal safety in the course of his employment or business. [State law reference, § 18.2-287.1). Sec. 13-5.2. Prohibiting hunting or trapping near primary and April 28, 1992 2 [State law authority, § 29.1-527] Sec. 13-5.4. Prohibiting possession of loaded firearms in certain cases. (a) It shall be unlawful for any person under the age of eighteen (18) to carry or have in his possession a loaded firearm while in any public place or upon any public highway. (b) This section shall not apply to a person (i) in his own home or curtilage thereof, (ii) acting at the time in lawful defense of persons or property, (iii) engaged in lawful hunting, nor (iv) engaged in marksmanship practice at established ranges. (c) Any violation of this section shall be punished by a fine of not more than one hundred dollars ($100.00), and the weapon may be forfeited to the Commonwealth pursuant to the provisions of § 18.2- 310. [State law authority, § 18.2-287.3]. 2. The Clerk of this Board is directed to notify the Director of the Department of Game and Inland Fisheries of the adoption of this ordinance by registered mail prior to May 1, 1992. 3. This ordinance shall be in full force and effect from and after May 1, 1992. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None April 28, 1992 ,~ 5 ~ Virginia, as follows: 1. That a 10-foot public utility easement located along the lot line between Tracts 10 and 11, Jamison Industrial Park, and a 15-foot public utility easement located along the southeast lot lines of Tract 10 and 11, Jamison Industrial Park, Hollins Magisterial District of record in Plat Book 2, at page 21, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby are, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That ~rfe3 the owner (Dallas T. Byrd) shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None 4. ordinance Authorizing an Amendment to Exhibit ~~A~~ of the Cable TD Franchise A reement with Cox Cable. April 28, 1992 ~ 5 GINIA, as follows. 1) That the Roanoke Valley Cable Television Ordinance, Ordi- nance No. 42391-15, adopted on April 23, 1991, is hereby amended, including the Cable Television Franchise Agreement, and that the County Administrator is hereby authorized to execute an amended franchise agreement and such other documents as may be necessary to accomplish the purposes of this ordinance. 2) That the amendment authorized by this ordinance pertains to Exhibit A of the Cable Television Franchise Agreement, and the identi- fication of certain Institutional Cable Distribution System Injection Points (those places where live programming may be injected into the Cox Cable System). Exhibit A, with amendments, is attached hereto and incorporated herein by reference. 3) That this ordinance shall be in full force and effect on and after April 28, 1992, On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None 5. Ordinance Authorizin the Refund of Certain Penalties Imposed for the Failure to File Tancible Personal Property Tau Refunds or to Pay Personal Property Taues. Erroneousl Paid or Assessed. 0-42892-11 In response to Supervisor Eddy's inquiry, Mr. Hodge advised that information concerning the refund will be advertised in the media April 28, 1992 ~5~ _~~~ e o irginia, as amen a there is hereby authorized the refund of certain penalties imposed upon the failure to file tangible personal property returns for the tax years 1989, 1990, and 1991. 2. That this refund ordinance for personal property tax penalty shall apply only to those penalties assessed on tangible personal property and where the minimum ten dollar penalty was greater than the penalty of ten percent of the tax due. Further this ordinance shall apply to those penalties imposed by Section 21-16 (b) and Section 21- 18 (b) of the Roanoke County Code, before their amendment by Ordinance 12490-3. 3. That no refund or exoneration shall be issued to a taxpayer unless specifically requested in writing by the taxpayer. That if the penalty has not been paid, then the taxpayer/applicant shall be exonerated from payment of so much of the penalty as is erroneous. The Commissioner of the Revenue is authorized to accept written applications for refunds or exonerations from taxpayers who believe that they may be entitled to such refund or exoneration, and that the Treasurer is authorized to refund or exonerate amounts erroneously paid upon certification by the Commissioner of the Revenue, together with interest actually paid thereon. 4. That in determining whether or not a penalty was erroneously assessed or paid, the Commissioner of the Revenue shall be guided by the June 19, 1990, and March 12, 1992, opinions of the Attorney General for the Commonwealth of Virginia and Ordinance 12490-3. 5. That the Clerk to the Board of Supervisors is hereby direct- ed to publish a notice of this ordinance and the procedures necessary April 28, 1992 - -~_ 42892-12 APPROVING AND CONCIIRRING IN ~-`-_~---~__ CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVI- SORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONBENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 28, 1992, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separate- ly set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Request for Approval of 50/50 Raffle Permit for the Calendar Year 1992 from Glenvar Youth Boosters, Glenvar High School. 2. Request for Approval of Raffle Permit from North Cross School. 3. Request for Approval of Raffle Permit from Virginia Children's Health Care Network, Inc. 4. Public-Private Partnership Request by Architectural Wood. 5. Donation of a utility and access easement for water stream gauge on the Roanoke River to the Board of Supervisors of Roanoke County in connection with the Spring Hollow Reservoir Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolu- tion. On motion of Supervisor Johnson to adopt the resolution without item 4, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, April 28, 1992 ~s~ a is was a con rac ua obligation of the contractor and he will keep the members posted on such events as the County is informed. Supervisor Eddv: (1) He requested that the staff work with the Fifth Planning District Commission to analyze the implications of the County becoming a part of the Appalachian Regional Commission. (2) He asked Mr. Mahoney about the status of the legislative suggestions to the Virginia Association of Counties. Mr. Mahoney indicated he will have a list by May 12, 1992. (3) He reported on his participation in a citizen committee to discuss changes in the formula and allocation for transportation funding. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote: 1. General Fund IInao propriated Halanae 2. Capital Fund IIna~ prooriated Balance 3. Board Continc ency Fund IN RE: WORK 8E88ION8 ~ Parks 8 Recreation Mork Plan ~ Dual Wor Program B. Bond Issus ~Todate on Projects Due to the length of the meeting, Chairman Eddy announced that this work session would be rescheduled for May 12, 1992. . . April 28, 1992 X63 _ - -- --- --~~~~f~ pursuance o e o e o Virginia Section 2.1-344 (a) (7) to discuss a specific legal matter requiring legal advice concerning Dixie Caverns Landfill; (7) to consult with legal counsel concerning the possible selection of outside counsel; (7) to discuss a specific legal matter requiring legal advice concerning ITT reimbursement. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None IN RE: CERTIFICATION OF EBECIITIVE SESSION R-42892-13 At 10:10 p.m., Supervisor Nickens moved to return to Open Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None RE80LIITION 42892-13 CERTIFYING EBECIITIVE MEETING WA8 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virgin- ia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virgin- ia, that such executive meeting was conducted in conformity with ~~ 1 May 12, 1992 =~5 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 May 12, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of May, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C.Nickens MEMBERS ABBENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Steven W. May 12, 1992 - City Schools; and WHEREAS, the purpose of the Roanoke Area Job Opportunities Convention is to provide an opportunity for business, industry, and government representatives to interview 1992 graduating seniors with marketable skills and a desire for full-time employment; and WHEREAS, the Roanoke County School Board believes that such an event will be a learning experience to those students seeking full-time employment after graduation. NOW, THEREFORE, BE IT RESOLVED that We, the Board of Supervisors of Roanoke County, Virginia, do support the Roanoke Area Job Opportunities Convention to be held on May 13, 1992, as being in the best interest of Roanoke County and the surrounding areas. FIIRTHER, BE IT RESOLVED that the Board of Supervisors extends its best wishes for a successful event to all participants. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy 2. Reco ition of the De a tment of Mana ement and Budget for receiving the Distinguished Budget Presentation Award. Reta Busher, Director of Management & Budget, was present to accept the award. 3. Proclamation declaring the Week of May 10 - 16 as _~ May 12, 1992 year period, depending upon the availability of funding. 2. Results of Emnlovee Survey (Elmer C. Hodge, County Administrator) Mr. Hodge advised that following the results of the employee survey being distributed to the Board members, several meetings were held with County employees at various locations to discuss the survey.. He advised that some of the employees' concerns were addressed in the budget for fiscal year 1992-93, and some of this information may be used in a contingency plan. Supervisor Nickens suggested that in the event any action is taken as a result of the employee survey, this information should be brought back to the Board members. 3. Draft of the Regional Cable Ty Committee Agreement. (Anne Marie Green, Public Information Officer) Ms. Green reported that on May 7, the Regional Cable Tv Committee met to receive the draft contract from the attorneys. Changes were made to the contract including an agreement that the TV studio would be funded on a proportional basis, at an amount not to exceed the 1~ franchise fee, and that any party may terminate the agreement on its own without agreement from the jurisdictions. The agreement will be brought to the Board for approval on May 26. In response to a question from Supervisor Eddy, Mr. Green advised that the budget for the cable TV studio will be discussed May 12, 1992 t 1 AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: Supervisor Johnson ?. Request from the Police Department to Accept two Grants from the Division of Motor Vehicles for Radar Detector E i ment. John Cease Police Chief A-51292-3 Chief Cease asked the Board to accept from the Division of Motor Vehicles one grant for $1,478.21 for a KR-10 moving radar unit, and one grant of $1,295.00 for a VG-2 Interceptor Radar Detector-Detector. He advised there would be no cost to the County. Supervisor Johnson moved to accept the grants. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Approval of Recommendations to the Virginia Association of Counties for their Le islative Packace. (Paul M. Mahoney, County Attorney) A-51292-4 Mr. Mahoney reported that the Virginia Association of Counties has requested each county to submit its proposals for consideration by VACo's legislative steering committee. He presented the proposals suggested by the Board Chairman and the May 12, 1992 r~ . ~ ._. ~ ~ aJ advised that the staff was working on long range space needs and would bring a report back to the Board. There was Board consensus that when renovations begin, the restrooms near the Board office would also be repaired. Mr. Covey advised that the renovations would take approximately 30 to 60 days. Supervisor Johnson moved to approve with funds not to exceed $47,500. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: None ABSTAIN: Supervisor Eddy IN RE: REQIIESTS FOR WORK SESSIONS i. Recuest for Joint Work Session with Planninc Commission on June 9, 1992. (Terry Harrincton. Director of Planninc ~ Zoning Chairman Eddy set the work session for June 9, 1992. IN RE: FIRST READING OF ORDINANCES i. Ordinance A ro riatin the Funds for the 1992-93 Fiscal Year Bud et for Roanoke Count Reta Busher. Director of Management and Budget) In response to an inquiry from Supervisor Johnson, Mr. Hodge reported that if the tobacco tax is not approved by the State, May 12, 1992 ? -1 property as an industrial park and would reconvey the remaining property upon termination of the agreement. Staff requested that the remaining property now be conveyed. Supervisor Kohinke moved to approve the first reading. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance amendinc Ordinance 52891 12 ReacoortioninQ the Representation in the Board of Supervisors of Roanoke County, Virginia by Alteria2 the Boundaries of Certain Election Districts and Precincts by Establishinv a New Votinc Precinct, Incorpor_,atinq a Mao Showinc the Boundaries of Said Districts and Precincts, and Providing an Effective Date. (Paul M. Mahoney, Count Attorne 0-51292-6 There was no discussion and no citizens spoke on this ordinance. Supervisor Kohinke moved to approve the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: Supervisor Johnson ORDINANCE 512_ 92-6 AMF,NDINa ORDINANCE 52891- 12 REAPPORTIONING TH8 REPRESENTATION IN THE BOARD OF BIIPERVISORB OF ROANORE COONTY, VIRGINIA, HY ALTERING THE HOIINDARIES OF CERTAIN ELECTION DISTRICTS AND PRECINCTS BY EBTAHLIBHINa A NEW VOTING PRECINCT, INCORPORATINQ A MAP SHOWING THE BOIINDARIES OF SAID DISTRICTS AND PRECINCTS, AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. May 12, 1992 X77 thence in a southerly direction with Interstate 581 to its intersection with Virginia Route 117 (Peters Creek Road), said point being on the northerly boundary of the City of Roanoke and the northerly right-of-way of Virginia Route 117 (Peters Creek Road); thence in the southwesterly direction of Virginia Route 117 (Peters Creek Road) and with the City of Roanoke corporate lines to their intersection with Cove Road; thence with Cove Road and with the City of Roanoke corporate lines in .a westerly and southwesterly direction to its intersection with the east corporate line of the City of Salem; thence with the east corporate line of the City of Salem in a northwesterly direction to Virginia Primary Route 419 (Electric Road); thence with the east corporate line of the City of Salem and Virginia Primary Route 419 (Electric Road) to Interstate 81 and the north corporate line of the City of Salem; thence with the north corporate line of the City of Salem and Interstate 81 in a south- westerly direction to the west corporate line of the City of Salem; thence with the corporate line of the City of Salem in a southerly direction to a point of intersection with Twelve O~C1ock Knob Road; thence in a southerly direction with Twelve O~C1ock Knob Road '}sire-~t3~~f9 fi~AlM-delll}L i ~iL~9y ..cr. u~ ~"''''*'~'"'--`-'"ll ~~"'~~~ to a point where it intersects with a gas transmission line at the crest of Twelve O'Clock Knob (elevation 2683); thence with the crest of Twelve O'Clock Knob and with the crest of Poor Mountain, the dividing line between the Catawba and the Windsor Hills Magisterial Districts, in a westerly and southwesterly direction to its intersection with State Secondary Route 612; thence following the ridge line of Poor Mountain in a generally southwesterly direction to a point of intersection with State Secondary Route 916 at the Roanoke/Montgomery County line; thence with the Roanoke/Montgomery County line in a northerly direction to the place of beginning. Windsor Hills Magisterial District Beginning at a point on the east side of Virginia Primary Route 419 (Electric Road) and the north side of Virginia Secondary Highway 635 (Keagy Road) a common corner on the City of Salem/City of Roanoke/Roanoke County boundary; thence with the west corporate line of the City of Roanoke and the east side of Virginia Primary Route 419 (Electric Road) in a south- southeasterly direction to the intersection of Virginia Highway 713 (Glen Heather Road); thence with the west corporate line of the City of Roanoke and the south side of Virginia Highway 713 (Glen Heather Road) in an easterly direction to the intersection with State Secondary Route 686 (Grandin Road Extension); thence with the west corporate line of the City of Roanoke and the south May 12, 1992 ' , """ `--mVto~ a point where the center line of t .c ~,_~~~,-,~.~o~.~ ere-~~r- Whispering Pines Drive, if extended, would intersect the said west fork of Carvin Creek; thence with the center line of ~ erg ~~ Whispering Pines Drive extended in a southwesterly direction to existing ~e-,, T=~R~~ ~~~ Whispering Pines Drive; thence with Whispering Pines Drive in a southwesterly direction to its intersection with Virginia Secondary Route 628 (Wood Haven Road); thence with State Secondary Route 628 (Wood Haven Road) west to the west right-of-way of Interstate Route 581; thence north with the west right-of-way line of Interstate Route 581 to Interstate Route 81; thence east with the southerly right-of-way of Interstate 81 to the place of beginning. Hollins Magisterial District Hollins Fire Station - Voting Place Garst Mill Precinct - 306 Beginning at a point on Virginia Primary Route 419 where the west fork of Mud Lick Creek crosses Route 419; a~e~e~ ' ~ ^--= ___ _ _ _ _ T._____ ___ _ / - __ ___ ... j .~v ... w., f..li ~-~re•~es~€e~F-e€-~~~~~ ^ ~ , thence with the west fork of Mud Lick Creek as it meanders in a northeasterly direction to the southerly corporate line of the City of Roanoke; thence with the corporate line of the City of Roanoke in a northeasterly and southeasterly direction to a point where it crosses U. S. Highway 221 (Brambleton Avenue); thence with U. S. Highway 221 (Brambleton Avenue) in a southwesterly direction to its intersec- tion with Virginia Primary Route 419; thence with Virginia Primary Route 419 in a northwesterly direction to the place of beginning. Windsor Hills Magisterial District Library Headquarters - Voting Place Green Hill Precinct - 106 Beginning at a point on U.S. Interstate 81 at its intersection with Secondary Route 640 and opposite and north of the City of Salem corporate limits; thence south to the west corporate line of the City of Salem; thence with the west corporate line of the City of Salem in a southerly direction and with the south corporate line of the City of Salem in an easterly and southerly direction to its intersection with Twelve O~CZock Rnob Road; a-~a~~~~e e~ar~,A,~rt e ~ ~.L _ ^ _ L_ _ _ ~ _ _ thence May 12, 1992 2~ Mason Cove Elementary School - Voting Place Northside Precinct - 104 Beginning at a point at the intersection of Interstate 581 and State Secondary Route 628 (Wood Haven Road); thence in a northwesterly direction with State Secondary Route 628 (Wood Haven Road) to its intersection with Virginia Secondary Route 629 (Green Ridge Road); thence in a southerly direction with Green Ridge Road to its intersection with Twilight Road; thence in an easterly direction with Twilight Road to its intersection with North Lake Drive; thence in a southeasterly direction with North Lake Drive ~ Reae~ to its intersection with Virginia Route 117 (Peters Creek Road); said point being on the northern boundary of the City of Roanoke and the northern right-of-way of Peters Creek Road; thence with the northerly right-of-way of Virginia Secondary Route 117 (Peters Creek Road) and partially with the corporate line of the City of Roanoke to the intersection of the northerly right-of-way line of Virginia Highway 117 (Peters Creek Road) with Interstate 581; thence in a northerly direction with Interstate 581 to the place of beginning. Catawba Magisterial District Northside High School - Voting Place Oak Grove Precinct - 304 Beginning at a point on the east side of Virginia Primary Route 419 (Electric Road) and on the north side of Virginia Secondary Highway 685 (Keagy Road) being a point on the City of Salem/City of Roanoke/Roanoke County boundary; thence with the west corporate line of the City of Roanoke and the east side of Virginia Primary Route 419 (Electric Road) in a south- southeasterly direction to the intersection with State Secondary Route 1316 (Stoneybrook Drive); thence in a southwesterly direction with State Secondary Route 1316 (Stoneybrook Drive) to State Secondary Route 702 (Castle Rock Road); thence in an easterly direction with State Secondary Route 702 (Castle Rock Road) to State Secondary Route 1688 (Longhorn Road); thence south with State Secondary Route 1688 (Longhorn Road) to State Secondary Route 1687 (Brahma Road); thence southeast with State Secondary Route 1687 (Brahma Road) to the crossing of the Appalachian Power Company high tension Glen Lyn-Hancock electric transmission line; thence with the Appalachian Power Company high tension Glen Lyn-Hancock electric transmission line in a southwesterly direction to State Secondary Route 689 (Roselawn Road); thence northwest with State Secondary Route 689 (Roselawn Road) to State Secondary Route 692; thence west with State Secondary Route 692 (Mount Chestnut Road) to the crossing location of a gas pipeline; thence with this gas pipeline in a May 12, 1992 Catawba Magisterial District Glen Cove Elementary School - Voting Place Poaces Mill Precinct - 302 Beginning at a point on the western right-of-way of U. S. Highway 221 (Brambleton Avenue) and its intersection with Ran Lynn Road; thence in a northwesterly direction with Ran Lynn Road to its intersection with State Route 690 (South Roselawn Road); thence with State Secondary Route 690 (South Roselawn Road) in a northeasterly direction to its intersection with State Route 689 (Roselawn Road); thence in a northerly direction with State Route 689 (Roselawn Road) to State Secondary Route 692; thence west with State Secondary Route 692 (Mount Chestnut Road) to the crossing location of a gas pipeline; thence with this gas pipeline in a northerly then westerly direction to its intersection with the crest of Twelve O'Clock Knob (elevation 2683); thence with the topographic crest of Twelve O'Clock Knob and Poor Mountain in a westerly-southwesterly direction to State Secondary Route 612; thence in a generally southeasterly direction down the slope of Poor Mountain to an elevation of 2800 feet; thence following the 2800-foot contour elevation of Poor and Bent Mountains in a generally southern direction to the contours point of intersection with Appalachian Power Company high-tension Roanoke-Claytor transmission line; thence easterly with the Appalachian Power Company high tension Roanoke-Claytor transmission line down the slope of Bent Mountain to the topographic elevation 2,000 feet at a branch of Back Creek; thence with the topographic elevation 2,000 feet as it traverses in a southeasterly direction with the base of Bent Mountain to Dividing Spring Branch; thence southerly with Dividing Spring Branch as it meanders to the Roanoke/Franklin County line; thence with the Roanoke/Franklin County line easterly to its intersection with State Secondary Route 691; thence in a northerly direction with State Secondary Route 691 to its intersection with State Secondary Route 690; thence in a northerly direction with State Secondary Route 690 to the intersection of U.S. Highway 221; thence with U. S. Highway 221 to the place of beginning. Windsor Hills Magisterial District Back Creek Elementary School - Voting Place Aindsor Hills Pree;.+~t 303 Beginning at the City of Roanoke corporate line where Virginia Primary Route 419 (Electric Road) intersects Glen Heather Drive; thence easterly then southerly with the corporate line of the City of Roanoke to a point where the said corporate line intersects Mud Lick Creek; thence ~~ ~_~ with the May 12, 1992 ~ ;,~ ~ - tw .~ Country Club to State Secondary Route 1404; thence in a westerly direction with State Secondary Route 1404 to the City of Roanoke Water Department west property line; thence north with the City of Roanoke Water Department west property line to the topographic crest of Brushy Mountain; thence with the crest of Brushy Mountain in a southwesterly direction crossing Mason's Creek to the intersection of Virginia Route 311 at its intersection with State Secondary Route 863; thence north with Virginia Route 311 to Plunkett Road; thence west with Plunkett Road to a point where Mason's Creek crosses under Plunkett Road; thence in a north- northwesterly direction with Mason's Creek to its intersection with Old Catawba Road; thence south with Old Catawba Road to its intersection with Bradshaw Road; thence with Bradshaw Road in a westerly direction to the Roanoke/ Montgomery County line; thence with the Roanoke/Montgomery County line in a northwesterly direction to the place of beginning. Catawba Magisterial District Roanoke Moose Lodge #284 - Voting Place 3233 Catawba Valley Drive 5. That the effective date of this ordinance shall be July 1, 1992. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: Supervisor Johnson IN RE: APPOINTMENTS i. Fitth Planning District Commission Supervisor Kohinke nominated Edward G. Kohinke, Sr. to a three-year term as an elected representative. His term will expire June 30, 1995. 5. Total Action A ainst Poverty Board of Directors Supervisor Nickens nominated E. Cabell Brand as a joint appointee with the City of Salem to another two-year term. His term will expire May 5, 1994. May 12, 1992 r~ ~~ ._ items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 51292-7.b APPROVING AND ADOPTING THE 1992-94 ECONOMIC DEVELOPMENT STRATEGY WHEREAS, economic development is both a program and a process that is an important function of local government; and WHEREAS, economic development program activities have been carried out by the Department of Economic Development as outlined in an Economic Development Strategy; and WHEREAS, the 1992-94 Economic Development Strategy sets forth actions, policies and recommendations for various economic development programs and activities; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the 1992-94 Economic Development Strategy be approved and adopted as a guide for economic development programs and activities in Roanoke County. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None May 12, 1992 IN RE: WORK SESSIONS 1. Joint Work Session with Parks and Recreation Commission. Assistant County Administrator John Chambliss presented the Parks and Recreation Annual Plan including items that the Parks and Recreation Commission wished to be considered in the proposed bond referendum. These included $500,000 in renovations of existing facilities including ball fields, tennis courts, facilities and playgrounds, and repairs to existing facilities; and $500,000 in new facilities. Supervisor Nickens pointed out that the actual need for renovations and new facilities was $2.8 million. Assistant Parks and Recreation Director Debbie Pitts reported that there had been a 43~ increase in youth sports participation since 1988. Mr. Hodge asked the Parks and Recreation Commission to bring back a specific request for inclusion in the bond referendum at the May 26 meeting. ?. Joint Work Session with Library Board Leesa Dalton, Chairman of the Library Board, reported on the need for a new Hollins Library. Library Director Spencer Watts presented criteria for choosing a site including size of the land and accessibility. Mr. Hodge reported that they would like to allocate the proceeds from the sale of the current library to the new library. Ms. Dalton advised that the Library Board is requesting $1.6 million and the proceeds from the sale of the May 12, 1992 ~9 ~ WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOIIRNMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 9, 1992 RESOLUTION6882-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 9, 1992, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of Minutes - April 6, 1992, April 14, 1992, April 22, 1992, April 28, 1992 and May 12, 1992. 2. Confirmation of Committee Appointments to Fifth Planning District Commission, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee. 3. Donation of Right-of-Way in Connection with Approval of Millwood Drive for Acceptance into Virginia Department of Transportation Secondary Road System. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadows of Trent. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility File -'.~. ACTION NO. A-6992-4.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Confirmation of Committee Appointments to Fifth Planning District Commission, Parks and Recreation Advisory Commission, and Roanoke Valley Regional Cable TV Committee COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: Fifth Plannina District Commission Supervisor Eddy nominated Alfred C. Anderson as Elected Representative, and Supervisor Nickens nominated Mrs. Pat Dean as Citizen Representative, for another three-year terms. These terms will expire June 30, 1995. Parks and Recreation Advisory Commission Supervisor Minnix nominated Jack W. Griffith, Cave Spring Magisterial District; Supervisor Johnson nominated Rita Watson, Hollins Magisterial District; and Supervisor Nickens nominated Bobby Semones, Vinton Magisterial District, for three-year terms. These terms will expire June 30, 1995. Roanoke Valley Regional Cable TV Committee Supervisor Eddy nominated Thomas E. Fenton as Member At Large, for a three-year term which will expire June 11, 1995. RECOMMENDATION: It is recommended that the above nominees be appointed. V Mary H. Allen Clerk to the Board i Elmer C. Hod e County Administrator .~-~ Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: _ Ha,-,-~ (-~ Ni r~kr~nc VOTE No Eddy Johnson Kohinke Minnix Nickens cc: File Fifth Planning District Commission File Parks & Recreation Advisory Commission File Yes Abs x X x x x Roanoke Valley Regional Cable TV Committee File ACTION NO. A-6992-4.b ITEM NO~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Donation of right-of-way to the Board of Supervisors of Roanoke County in connection with approval of Millwood Drive for acceptance into the Virginia Department of Transportation (VDOT) Secondary Road System. COUNTY ADMINISTRATOR' S COMMENTS : ~~-GE~?'+^'F''~~f' ~~~, SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following parcel of land in Section 2 of Woodbridge Subdivision to the Board in connection with approval of Millwood Drive for acceptance by VDOT: a) Donation from Westclub Corporation, a Virginia corporation, of the fee simple interest in a parcel of land consisting of 0.04 acres, more or less, situate in the County of Roanoke, Virginia, being shown and designated as "TEMPORARY 40' RADIUS TURNAROUND SEGMENTS ... - 0.04 Ac." and cross-hatched upon the plat dated March 11, 1992, made by the Roanoke County Engineering Department, a copy of which is attached hereto. The conveyance is subject to the condition that the property shall revert to the adjoining property owner(s), in the event that VDOT does not accept Millwood Drive or that Millwood Drive is extended and accepted into the system. County staff has inspected the location and dimensions of Millwood Drive, and the above-described turnaround segment, and has approved the same. FISCAL IMPACT' No county funding is required. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of right-of-way for Millwood Drive. Respectfully submitted, ,~ is ie L. H fm n Assistant County Attorney ACTION Approved ( x) Motion by: Harry C. Nickens Denied ( ) Received ( ) Referred to VOTE Eddy x Johnson x Kohinke x Minnix x Nickens x No Yes Abs cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. / ~r REMAINING / WESTCLUB CORP. S70'54'44"E / 42.58 O~. DO ~O ~~~ ~°' ~~. .~~ ,\c° ~ ~ ry0a ~ O,' Opc ^O~ / + O' 0' ~ ;~ O' b 8 6 ~Y \ iV c+_ 9g 32 PROPERTY OF RUSSELL M. & HELEN M. JOHNSTON TAX N0. 56.03-2-37 PROPERTY OF KARL B. & JUDY G. TAYLOR TAX N0. 56.03-2-8.1 CURVE RADIUS LENGTH CHORD BEARING 589.41' 40.17' 40.17' S 21'02'25"W "B" 589.41' 64.42' 64.39' S 26'07'20"W "C" 589.41' 78.14' 78.08' S 33'03'13"W D 40.00' 108.11' 78.08' S 33'03'13"W TAX MAP N0._56.03-2______ PLAT SHOWING TEMPORARY 40' RADIUS TURNAROUND SEGMENT BEING CONVEYED TO ROANOKE COUNTY BY WESTCLUB CORP. SEGMENT WILL REVERT TO PROPERTY OWNER WHEN STREET IS EXTENDED i N PROPERLY OF n' WESTCLUB ~ CORP. W ~ ~ ~ O .~~ . o~ ~0 ~O 2 ~~ ^~~ ~~ 20' PRIVATE ROAD PROPERTY OF JAMES K. & DIANE WASHENBERGER TAX N0. 56.03-2-9 TEMPORARY 40' RADIUS TURNAROUND SEGMENTS WILL REVERT TO ADJOINING OWNER WHEN STREET IS EXTENDED 0.04 Ac. PROPERTY OF IVAN H. WINSTON, JR. P.B.9, PG.83 PREPARED B Y.• R OANOKE COUNTY ENGINEERING DEPARTMENT DATE: 0 3 -11- 9 2 ~, ACTION # A-6992-4.c ITEM NUMBER ~r- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Meadows of Trent COUNTY ADMINISTRATOR'S COMMENTS: G~~~,,L~ ~~ /~ ~~ SUMMARY OF INFORMATION: The Developers of Meadows of Trent, Boone, Boone and Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Buford T. Lumsden and Associates entitled Meadows of Trent, dated March 21, 1989, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $79,000 and $112,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Meadows of Trent subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. I SUBMITTED BY: Clif or C a g, P.E. Utility D r ctor APPROVED: i ~~ Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~~ NORTH ``^ M i ~ i Ir IrMM- pw~~ ww• • '~ • ~r-M ~w rM ~ r ,,~~ ,~ i2^i' r i ~ !.1 i • • J i / J/ . • "awY~y- ' Y ` 'til" ~''~,J ~ ~= ~~J \ ~ :ti • . • _ ~f . ~~y .~ _ _ / ~~_ • 1~, \ ~ C`,y ,t ~ , • i ~ *~ ~ gyp,` , .~ ~, i. ~ ~ \`~, n _~ _ F ~ ~~ D +. , ,~ ,,(( _ ~, _ is r i!~•i~ `• I~~ ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES UTILITY FOR MEADOWS OF TRENT (FORMERLY TRENT'S DEPARTMENT TRACE ) ' ~ ~' DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 21 day of November 1991, by and between: Boone, Boone and Loeb, Incorporated hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/Qr sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Meadows of Trent dated March 21 1989 made by Buford T. Lumsden and Associates and on file in the Roanoke County Engineering Department. Page 1 of 3 . _ U' ~ '~ The Developer does hereby covenant and warrant that it will be responsible far the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches far a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: By: By: c As: State of: _ ~/~ R ~,-t.~-A- _ Count y/f-~-c~f ; (~a~,,,~ ~`r to w i t The foregoing deed was acknowledged before me this: 23RD day of 1~~c~o~~R.. 19 ~1 _ Duly authorized officer Title on behalf of My Commission expires: ~t93,2v ~~ `~f 9s Page 2 of 3 r Approved as to form: County Attorney State of: County/City of: County Administrator of Roanoke County, Virginia By Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of 19 by Elmer C. Hodge, County Administrator, on behalf~of the Board~of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 10/16/90 Page 3 of 3 ' ->~~ COIINTY OF ROANORE, VIRGINIA GENERAL FIIND pNAPPROPRIATED BALANCE Audited Balance at July 1, 1991 January 28, 1992 Mid-year budget review April 28, 1992 Flood damages May 12, 1992 Renovation of RCAC lower floor Balance as of June 9, 1992 Amount $5,060,731 (771,314) (200,000) (47,500) $4,041,917 Submitted By ~ of General~l> Fund Expenditures 7.23 5.77 ~~~ ~~~ Diane D. Hyatt Director of Finance Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25$ of General Fund expenditures ($70,036,927). ~~~ COIINTY OF ROANORE, VIRGINIA CAPITAL FIIND IINAPPROPRIATED BALANCE Beginning Balance at July 1, 1991 $ 6,097 August 15, 1991 Sale of Shamrock Park (Board approved sale on March 26, 1991, Sale Finalized August 1, 1991) 34,914 November 19, 1991 County Share of Traffic Light at Northside High School and Peters Creek Road (12,500) December 17, 1991 Roanoke County Career Center Ball Field Lights - Emergency Repairs (10,000) December 17, 1991 Green Hill Park Playground Equipment (10,000) Balance as of June 9, 1992 $ 8,511 Submitted by Diane D. Hyatt Director of Finance ~ ' / ~,.~ COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1991 $ 50,000 July 9, 1991 Additional funds for Alleghany Health District (8,000) July 9, 1991 Roanoke Valley Convention and Visitors Bureau (3,000) November 19, 1991 Transitional Living Center (10,000) December 17, 1991 Vinyard Park Addition - Environmental Assessment (10,000) February 11, 1992 Legal Fees - Grumman Emergency Products (1,152) February 28, 1992 Stop-Smoking Programs (1,500) March 10, 1992 Contribution for Hazardous Household Waste Disposal Day (3,300) March 24, 1992 Legal Fees - Grumman Emergency Products (1,438) May 26, 1 992 Legal Fees - Grumman Emergency Products (2,364) Balance as of June 9, 1992 $ 9,246 Submitted by Diane D. Hyatt Director of Finance ACTION NO. ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Turnover audits for the Sheriff's Department and the Clerk of Circuit Court COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION: As part of the control procedures when there is a change in the constitutional office, we have an independent turnover audit performed on the assets and liabilities in these offices at the time of the change. This protects both the ingoing and the outgoing constitutional officers. These reports are attached for your review. If you have any questions regarding these reports please feel free to contact me. Respectfully submitted, Diane D. Hyat Director of Finance Approved by, ~~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Eddy Kohinke Johnson Minnix Nickens VOTE No Yes Abs Peat Marwick ~_~ Certified Public Accountants COUNTY OF ROANOKE, VIRGINIA Sheriff s Turnover Audit December 31,1991 Peat Marwick Certified Public Accountants 213 South Jefferson Street Roanoke, VA 24011 The Board of Supervisors County of Roanoke, Virginia: m~ We have applied certain agreed-upon procedures, as discussed below, to the accounting records of the Roanoke County Sheriffs Department, as of December 31, 1991, solely to assist you in determining that proper accountability exists for assets held by the Sheriff on December 31, 1991. It is understood that this report is solely for your information and is not to be referred to or distributed for any purpose to anyone who is not a member of the management of Roanoke County. Our procedures are as follows: (a) We verified existing cash on hand by inspection. (b) We observed and performed test counts of the physical inventory and supplies of the jail inmate canteen fund. Because the above procedures do not constitute an audit made in accordance with generally accepted auditing standards, we do not express an opinion on any of the items referred to above. In connection v~nth the procedures referred to above, no matters came to our attention that caused us to believe the specified items should be adjusted. Had we performed additional procedures or had we made an audit of the statement of financial condition in accordance with generally accepted auditing standards, matters might have come to our attention that would have been reported to you. `(~µ G ~~.zM~~ December 31, 1991 Member Firm of Klynveld Peat Marwick Goerdeier .. OFFICE OF THE SHERIFF . Statement of Financial Condition ~-t`~' December 31, 1991 Assets Cash deposited for civil fees and levies $ 1,317.00 Assets held for jail inmate canteen fund: Cash: Deposited in credit union 12,576.25 Deposited in bank 3,096.05 Cash on hand 2,346.11 Inventory and supplies 8,168.17 26,186.58 Cash deposited in account for work release: Checking account balance 9,240.22 Savings account balance ' ~ 6,839.90 16,080.12 Incarcerated inmate funds: Cash on hand 172.96 Checking account balance 3,421.99 3,594.95 Total $ 47,178.65 Liabilities Money collected for civil fees and levies to be turned over to County Treasurer 1,317.00 Funds to be expended for inmate needs 26,186.58 Funds owed to the County for inmate work release, room and board fines and costs, and monies held in escrow to be given to inmates when released from jail facility 16,080.12 Funds to be returned to inmates upon release from jail 3,594.95 Total $ 47,178.65 rn-~ ELIZABETH W. STOKES CLERK OF THE CIRCUIT COURT of the COUNTY OF ROANOKE REPORT ON AUDIT FOR THE PERIOD JULY 1, 1991 THROUGH DECEMBER 31, 1991 AND FOR THE YEAR ENDED JUNE 30, 1991 AUDITOR OF PUBLIC ACCOUNTS COMMONWEALTH OF VIRGINIA ~,;~; -TABLE OF CONTENTS- Independent Auditor's Report Exhibit A -Statement of Assets and Liabilities Pa~~es 1-? 3 Exhibit A-1 -Statement of Cash Receipts and Disbursements - For the Period July 1, 1991 through December 31, 1991 -~- ~ Exhibit A-2 -Statement of Cash Receipts and Disbursements - For the Year Ended June 30, 1991 6 ~ Exhibit B -Statement of Income, Expenses and Excess Fees g_ 9 Notes to Financial Statements 10 w R ..\ „ r~/~. :"~ 4 ~ ~ ,) ~ 3, ~ ~ , ~t. ~; , ~W ~, ~~ :~ f -~ w dVa1¢~r p. l[~an~lb~rs~a, Axnclig~r ~ornmonb~e~Itlj of ~irg~n~ Aan~n~or o~ Pnubl~c Acc®annts ~.'~. ~©~ ~ 2~'S Ri~ln~~~sfl, Vnrgi~s~ 23210 INDEPENDENT AUDITOR'S REPORT April 14, 1992 To the Board of Supervisors County of Roanoke Salem, Virginia Dear Sirs: m~ We have audited the accompanying statement of assets and liabilities arising from cash transactions of ELIZABETH W. STOKES CLERK OF THE CIRCUIT COURT of the COUNTY OF ROANOKE as of December 31, 1991 and June 30, 1991, and the related statements of cash receipts and disbursements, and income, expenses and excess fees for the periods then ended. All records supporting the amounts presented in these financial statements are the responsibility of the Clerk. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. The purpose of the audit for the period July 1, 1991 through December 31, 1991; was to determine the accountability of the Clerk at December 31, 1991, and to turn over the assets, accounts and records of the office to Steven A. McGraw, the newly elected Clerk of the Circuit Court. °~ As described in Note 1, these financial statements have been prepares on receipts and disbursements, which is a comprehensive basis of accountin the bas's of cash accepted accounting principles. This basis of accounting is prescribed b g °ther than generally and approved by the Auditor of Public Accounts as it is deemed they the State Comptroller reporting by Clerks of the Circuit Courts. appropriate method of In our opinion, the financial statements referred to above present fairly, in all material respects, the assets and liabilities arising from cash transactions of the Clerk of the Circuit Court of the County of Roanoke as of December 31, 1991 and June 30, 1991, and the cash receipts and disbursements, and income, expenses and excess fees for the periods then ended, on the basis of accounting described in Note 1. Very truly yours, Gel/ AUDITOR PUBLIC ACCOUNTS SBA:ae ae:16 COUNTY OF ROANOKE ~~~ CLERK OF THE CIRCUIT COURT STATEMENT OF ASSETS AND LIABILITIES Exhibit A As of December 31, June 30, 1-99~ 1991 ASSETS Cash 923 334 975 512 LIABILITIES Commonwealth of Virginia County of Roanoke $ 5 027 ~ $ 10,407 Town of Vinton 46,124 54,916 Surety bond premium account 5,130 7,306 Collections for others 2'532 3•'~-t7 Condemnation funds 16,272 19,375 Restitutions 58,527 154,696 Depository bonds 8,325 19,994 Moneys under the control of the Court 22,386 27,196 Recording device 743,118 654,257 Garnishments 6,423 4,188 Clerk of the Court: 438 2,737 Excess fees refundable to the Commonwealth of Virginia 3 011 5 66 Excess fees refundable to the County of Roanoke , 6 021 , 4 . 11.329 Total 923 334 975 512 The accompanying notes to financial statements are an integral part of this statement. ~," ,~ .. COU NTY OF ROANOKE CLERK O F THE CIRCUIT COURT STATEMENT OF CASH RECEIPTS AND DISBURSEMENT For the Period Jul 1 1991 throu h December 31 S 1991 Exhibit A-1 Balance Page I July 1, Disburse- Balance December 31 Commonwealth of Virginia: 1 9 9 1 Recei is ments , 1 9 9 1 Tax on: Wills and administrations $ - $ 11,359 $ 11 177 Deeds of conveyance 1,285 46,920 , 47 778 $ 18~ Recording deeds and contracts 8,519 335,164 , 340 754 4~7 Chancery causes 10 1 425 , 1 425 2,929 Actions at law 25, 1,730 , 1 730 10 Marriage licenses 50 3 760 , 3 790 2J Fines and forfeited recognizances - 6056 , 6 056 20 Forfeited property - 3,736 , 3 736 Costs in Commonwealth cases 49 5,614 , 5 337 ~ District Court collections - 379,648 , 379 648 3 6 Fees: , - Processing Commonwealth's attorney 72 35 3,120 3,147 45 Court-appointed attorney 18 990 15,962 987 15 349 38 631 Blood test - 125 , 125 Failure to appear - 60 60 - Virginia State Library 93 5,038 5 077 54 Drug enforcement - 371 , 359 12 Criminal Injuries Compensation Fund 128 3,124 3 057 195 Interest on fines and forfeitures 123 7 651 , 7 641 133 Total 10,407 831,853 837 233 5 027 County of Roanoke: Tax on: Wills and administrations Deeds of conveyance Recording deeds and contracts Fines Interest on fines and forfeitures Fees: Commonwealth's attorney Court-appointed attorney Land transfer Law library Courthouse maintenance Total Town of Vinton: Fines, costs and interest Surety bond premium account Collections for others 363 3,597 3,301 659 9,052 44,574 47,242 6,384 20,955 105,097 110,675 15,377 22,969 120,792 121,124 22,637 445 1,409 1,605 249 269 936 1,031 174 169 1,024 1,138 55 267 1,340 1,422 185 369 2,215 2,250 334 58 359 347 70 54.916 281.343 290,135 46,124 7,306 36124 38,3 5.130 3.447 1 885 2,800 2,532 19 375 - 3,103 16,272 4 _, COUNTY OF ROANOKE ! p CLERK OF THE CIRCUIT COURT STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS Exhibit A-1 For the Period Jul 1 1991 throu h December 31 1991 Balance Pa e 2 Jul 1, Balance Y Disburse- December 31, 1 9 9 1 Recei is ments 1 9 9 1 Condemnation funds Restitutions Depository bonds (Net of amounts allocated to Commonwealth and local revenue accounts) Moneys under the control of the Court Recording device Garnishments Unspecified receipts Clerk of the Court: Fees, commissions, etc. Prior year excess fees Total Total receipts, disbursements and balances 154,696 $ 52 337 $ 148 SOh Q 58 527 19 994 21 509 33 178 8 325 27 196 87 613 92 423 22 386 654 257 160 406 71 545 743 118 4 188 3 973 1 738 6 423 2. 737 20 540 22 839 438 - 631 631 _ 215,445* 206,413 9,032 16 993 - 16 993 - 16.993 215.445 223 406 9 032 $975,512 $1 713 659 $1 765 837 $923 334 *See Exhibit B for details. The accompanying notes to financial statements are an integral part of this statement. 5 f COUNTY OF ROANOI{E CLERK OF THE CIRCUIT COURT STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS Fnr tho V,..._ n_~_~ . ., ,, ..._. Exhibit A-2 Balance Pa e 1 July 1, Disburse- Balance Commonwealth of Virginia: 1 9 9 0 Recei is ments June 30, 1 9 9 1 Tax on: Wills and administrations Deeds of conveyance $ - $ 21,379 $ 21,379 $ - Recording deeds and contracts - 86,714 85,429 1 285 Chancery causes - 600,106 591,587 , 8 519 Actions at law 2'845 2,835 , 10 Marriage licenses - 3,060 3,035 25 Fines and forfeited recognizances 8'070 8,020 50 Forfeited property - 22'382 22,382 _ Costs in Commonwealth cases 745 745 _ District Court collections - 11,780 11,731 49 Fees: - 658,847 658,847 _ Processing Commonwealth's attorney - 6,349 6,277 72 Court-appointed attorney _ 2,127 2,092 35 Blood test 29,770 29,752 18 Failure to appear - 150 150 _ Virginia State Library _ 215 215 _ Drug enforcement 8,897 8,804 93 Criminal Injuries Compensation Fund - 540 540 _ Interest on fines and forfeitures - 6,345 6,217 128 Unclaimed properties - 15,963 15,840 123 15 14 322 14 337 _ Total 15 1 500 606 1 490 214 10 407 County of Roanoke: Tax on: Wills and administrations Deeds of conveyance Recording deeds and contracts Fines Interest on fines and forfeitures Fees: Commonwealth's attorney Court-appointed attorney Land transfer Law library Courthouse maintenance Total Town of Vinton: Fines, costs and interest Surety bond premium account - 6,769 6,406 363 - 82,409 73,357 9,052 - 189,939 168,984 20,955 - 255,000 232,031 22,969 - 3,529 3,084 445 - 1,991 1,722 269 - 1,763 1,594 169 - 2,685 2,418 267 - 4,355 3,986 369 - 425 367 58 - 548.865 493 949 54 916 - 79.091 71.785 7 306 2.548 4 133 3 234 3447 6 ..,.~1 m-4 COUNTY OF ROANOKE CLERK OF THE CIRCUIT COURT STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS Exhibit A-2 For the Year Ended June 30 1991 Page 2 Balance Balance July 1, Disburse- June 30, 1 9 9 0 Recei is ments 1 9 9 1 Collections for others Condemnation funds Restitutions Depository bonds (Net of amounts allocated to Commonwealth and local revenue accounts) Moneys under the control of the Court Recording device Garnishments Unspecified receipts Clerk of the Court: Fees, commissions, etc. Prior year excess fees Total $ 24.626 $ 6 189 $ 11 440 $ 19 375 312.357 81,944 239 605 154 696 11 242 71 280 62 528 19 994 24,502 66,832 64138 27196 781 848 136 389 263 980 654 257 10 207 5 317 11 336 4 188 402 8 791 6 456 2 737 - 2 497 2 497 - 421,129* 404,136 16,993 (101 10 - (10) 421 139 404 136 16 993 Total receipts, disbursements and balances 1,167.737 $2,933.073 $3 125 298 $975 512 *See Exhibit B for details. The accompanying notes to financial statements are an integral part of this statement. ay m-q COUNTY OF ROANUKE CLERK OF THE CIRCUIT COURT Exhibit B STATEMENT OF INCOME EXPENSES AND EXCESS FEES Pa e 1 For the Period July 1, July 1, 1991 1990 through through December 31, June 30, Income: 1991 1991 Fees and other remuneration: Recording deeds and contracts $ 81,797 $142 367 Wills and administrations 9,537 , 19 878 Chancery causes 12,470 , 24 185 Actions at law 6,447 , 12 044 Criminal cases 5,946 , 13 112 Qualifying notaries 960 , 2 330 Issuing marriage licenses 3,760 , g OSg Commissions on: Local recordation taxes 5,532 10 455 Local probate taxes 189 , 3~8 State revenues 26,264 45 690 Local fines , 275 Docketing, indexing and issuing abstracts 1641 3 432 Making copies 25,661 , 38 277 Recording and transcribing services 9,990 , 43 849 Filing financing statements 5,810 , 12 740 General receiver 1,380 , 2 298 Interest 1,812 , 8 633 Miscellaneous 13,903 , 29 299 Allowances paid to Clerk by locality as supplements , for salaries of deputies and employees 2.346 3,879 Total income 215.445 421.129 Expenses: Compensation of Clerk 38,505 73 034 Compensation of employees 108,210 , 209 289 Office: , Errors and omissions insurance Microfilming and indexing ~ - 10,516 675 26 526 Postage Travel 322 , 3,000 Clerk's Association dues 419 160 471 160 Total expenses 158.132 313.155 COUNTY OF ROANOICE CLERK OF THE CIRCUIT COURT STATEMENT OF INCOME EXPENSES AND EXCESS FEES Exhibit B For the Period Pa e 2 July 1, July 1, 1991 1990 through through December 31, June 30, 1991 1991 Income in excess of expenses allowed (Excess fees) Excess Fees Refunded: To the Commonwealth of Virginia To the County of Roanoke $ 57, 313 $107, 974 14,782 30,327 33.499 _ 48.281 60.654 90.981 Excess Fees Refundable: To the Commonwealth of Virginia 3,011 5,664 To the County of Roanoke 6.021 9 032 11.329 16 993 The accompanying notes to financial statements are an integral part of this statement. 9 ~n-~ COUNTY OF ROANOKE CLERK OF THE CIRCUIT COURT NOTES TO FINANCIAL STATEMENTS AS OF DECEMBER 31 1991 AND JUNE 30 1991 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Accountin The financial statements of the Clerk of the Circuit Court of the County of Roanoke have been prepared using the cash basis of accounting. Under the cash basis of accounting, revenues are recorded when received in cash and disbursements are recorded when made. 2. SURETY BOND A. For the Period Julv 1 1991 to December 31 1991 In accordance with Section 2.1-526.9, Code of Virginia, the Clerk was bonded under a Public Officials Position Schedule Bond in the amount of $500,000 with the Fidelity and Deposit Company of Maryland as surety. In accordance with Section 2.1-526.9:1, Code of Vir inia, the Clerk was bonded under the Local Entities Bond Insurance Program for Moneys under the control of the Court. This is aself-insurance program administered by the Department of General Services, Division of Risk Management. B. For the Year Ended June 30 1991 The Clerk was bonded under a Public Officials Position Schedule Bond in the amount of $500,000. In accordance with Section 8.01-600.1, the Clerk was bonded under a Trust Fund Administrators Bond in the amount of $761,100 for Moneys under the control of the Court. Both bonds were held with the Fidelity and Deposit Company of Maryland as surety. 10 ACTION NO. ITEM NUMBER •"'' ~.o. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Status Report on Space Needs Study COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: As you may recall, this study resulted from a discussion by the Board of Supervisors regarding our $283,000 annual lease payment for office space and the potential for using that sum for debt service for financing a new facility. BACKGROUND• The Space Study Team, consisting of representatives from both the County and the Schools, has met several times since it was organized on February 7, 1992. At our first meeting Mr. Hodge indicated that the study should be an evolutionary process and that we should approach it in phases. Following this suggestion, our initial efforts have been focused in two areas: 1. A review of the annual lease commitments and determination of the potential for diverting those payments to debt service for a newly-constructed or purchased facility(s). Our current lease commitment is composed of 5 separate leases of varying terms and conditions shared by the County, the Commonwealth and the City of Salem. The expiration dates range from 1/93 to 6/00 (see attached schedule). As indicated by the schedule, the $283,000 would not be immediately available to apply toward debt service. If it were deemed desirable to pursue the switch from lease to purchase, there are three issues which would need to be addressed: a. Negotiation to terminate existing lease agreements. b. Interim funding for a new facility until all leased facilities could be vacated. c. The uncertainty of the continued commitment of The Commonwealth and the City of Salem to participate at the current funding levels. ~--J 2. The second area of focus involved a preliminary examination of the pros and cons of a centralized vs decentralized facility with the prime considerations being the impact on customer service and cost. For this element of the study, the group felt it would be appropriate to conduct interviews with those who would be affected by the decision. We chose to confine our initial interviews to County employees. Forty-one County departments and offices were involved in this phase of the study. Of these, approximately 25 percent stated that their current location was not optimal from an "external" customer service standpoint. Many reasons were cited including the distance some citizens must travel for basic services. Many respondents believed that the RCAC was not easily accessible, and its location was difficult to describe to citizens needing directions. Approximately 40 percent of the respondents believed that our current "scattered" distribution of facilities and offices was not optimal from an "internal" or "intra-departmental" perspective. Again, many reasons were cited. These included the necessity of lengthy travel time to County meetings, and the scattering of single departments in many locations. A theme evident in the responses is that operating as a team is difficult, and productivity is lost when people who need to work together are scattered throughout a number of different facilities. In terms of cost, although some enhancement of service delivery might result, decentralization is much more expensive than operation from a centralized facility. The duplication of services in multiple locations would require additional staff. Also, the physical maintenance of multiple facilities is more expensive than maintenance of a single building. That branch operation is more expensive is evidenced by the fact that so many branch bank operations are being closed nowadays as a cost saving measure. Although there is some sacrifice in service delivery, the banks are consolidating operations into fewer locations. EXPERIENCE OF OTHERS HENRICO COUNTY Henrico County (243 sq. mi.) has its main administration building in the west end of the county, its primary population center. This location resulted from a study conducted in 1969 and the early 70's. The decision was made to centralize and to eliminate the lease of several pieces of property. 2 rn~ About two years ago a new school administration center was built in the eastern end of the county. The decision was made to include a county administration wing as a part of this project for the convenience of citizens in that area. Services provided at this location include voter registration, receipt of tax payments and community development services such as building permits, building inspection and as some planning and zoning services. Although application can be completed at the branch, plans for large projects are still processed at the main location. There was no intent to duplicate services, merely to provide a minimum level. Operation of the branch has provided convenience to citizens of the area but it has also resulted in increased cost. In addition to construction costs and the need for furniture and equipment, approximately a dozen people were added to the staff. According to the Director of General Services, it is unlikely that the branch would have been built had it not been included as a part of the school administration building. In this case, the county built and owns the entire facility and school administration is a tenant. PRINCE WILLIAM COUNTY Prince William County (348 sq. mi.) prepared a facilities master plan in the early 1980's using staff and a consulting firm. The plan provided for a central location as the primary administrative facility and two satellites to provide minimum services . The main center was constructed in 1985 and the satellites added subsequently. One is in a renovated school building and the other is located in leased space in an office complex. The Prince William County plan has resulted in very little duplication of services. The satellites are primarily for human services agencies and those agencies and services are not duplicated at the two branches. Also, services offered at the branches are generally not available at headquarters. For example, public housing assistance is offered only at the west branch. However, each branch does provide cashiering services and some board members do have district offices there. Should we wish to move forward with this study, we might want to seek input from the community regarding the question of centralized versus decentralized facilities. One possible vehicle for gaining this input would be through the presidents of the various civic leagues. Mr. Hodge meets with them on a quarterly basis and it might be possible to gain their assistance in this study. 3 /~-5 STAFF RECOMMENDATION: Based on information gathered at this stage of the study, it is our conclusion that we should address our space needs with a centralized facility. Although branch operation offers some opportunity for improved convenience in the delivery of services, the cost is prohibitive. It is the recommendation of the staff that we continue to operate for the time being as we are with an eye toward opportunities for a cost effective solution to our space needs, such as facilities being vacated. It is further recommended that this subject be considered in next year's Capital Improvement program. Respectfully submitted, Don C. Myers Assistant Administrator Approved by, Yc~) Elmer C. Hod e County Administrator ACTION Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ Minnix Nickens VOTE No Yes Abs 4 LBASUNI SUNNARY OF LBASBD SPACE 3/25192 FACILITY SQ. FT. ANNUAL STATE COUNTY SALBN TERN OF RBNT SBARB SBARB SBARB LBASB BBALTfl DBPARTNBNT - VINTON OFFICE No Janitorial of Otilities flBALTB DBPARTNBNT - SALBN OFFICB Includes Janitorial and Utilities SOCIAL SBRVICBS (Salem Baak and Trust Building No Janitorial ar Utilities V.P.I. BITBNSION OFFICBS (Roanoke College Property Includes Janitorial and Utilities BRANBLBTON CORPORATB CBNTBR (3433 Brambleton Avenue housing Risk Management, Human Resources and Real Bstate Assessments) Includes Janitorial and Utilities LOCAL FUNDS (INCLUDING SALBM~ AVAILABLE DURIBG BACB FISCAL YBAR (ANNUALIZBD~ FY 1992-93 AFTER 1/31193 FY 1993-94 FULL YEAR AFTER 2128/94 TOTAL FY 1994-95 FULL YEAR FY 1995-96 FULL YBAR FY 1996-91 FULL YEAR FY 1991-98 FULL YBAR FY 1998-99 FULL YBAR FY 1999-2000 FULL YBAR FY 2000-01 FULL YBAR 6,688 38,456.04 21,150.83 12,113.65 5,191.56 111186 - 613012000 1,025 12,108.00 39,989.40 22,903.02 9,815.58 111/90 - 6130/95 13,261 91,512.48 18,009.99 13,651.15 5,850.14 311/90 - 2128194 4,342 33,650.50 0.00 24,231.81 9,412.63 1111901 - 6130193 4,310 41,515.00 0.00 41,515.00 0.00 211192 - 1131193 ------------------------------------------------------- 35,692 283,842.02 139,150.22 114,421.29 30,210.51 41,515.00 41,515.00 0.00 65,152.81 9,412.63 18,009.99 13,651.15 5,850.14 112,611.98 18,009.99 19,404.62 15,263.31 112,611.98 18,009.99 79,404.62 15,263.31 245,385.98 117,999.39 102,301.64 25,018.95 245,385.98 111,999.34 102,301.64 25,018.95 245,385.98 117,999.39 102,307.64 25,078.95 245,385.98 111,999.39 102,301.64 25,018.95 245,385.98 111,999.39 102,301.64 25,018.95 283,842.02 139,150.22 114,421.29 30,210.51 -.~ ACTION NO. /ry~'y~~ ITEM NUMBER /rl-"' AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Roanoke County Comprehensive Solid Waste Plan Update COUNTY ADMINISTRATOR~B COMMENTS: ERECUTIVE SUMMARY: In July 1991, Roanoke County submitted a Comprehensive Solid Waste Plan to the Commonwealth of Virginia. This plan detailed the County's goals and objectives in relation to solid waste management for the next twenty years. In addition, it outlined for the State the method by which the County would achieve its mandated recycling goals. SUMMARY OF INFORMATION: Listed below is a chronological outline of events relating to the original submission of the comprehensive solid waste plan and any subsequent action. July 1, 1991 - Roanoke County submitted the Comprehensive Solid Waste Management Plan to the Virginia Department of Waste Management. December 31, 1991 - The State sent a letter to the County Administrator requesting additional information and/or clarification on material previously sent. The requested material was forwarded to the Department of Waste Management on February 26, 1992 (Attachment A). April 6, 1992 - The County received approval from the Department of Waste Management for the submitted Comprehensive Solid Waste Plan (Attachment B). April 27, 1992 - Roanoke County submitted to the Department of Waste Management a waste reduction report outlining the achievement of the first mandated recycling goal of 10~ (Attachment C). FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: None SIIBMITTED BY: rdner W. Sm th, Director Department of General Services m-6 APPROVED: Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Johnson Referred Rohinke To Minnix Nickens 2 ~D1IIt~1~ p~ ~IIttriII~P DEPARTMENT OF GENERAL SERVICES BUILDINGS MAINTENANCE SOLID WASTE MANAGEMENT COMMUNICATIONS GARDNER W. SMITH DIRECTOR °' ~.~ '~II~' 1979 1989 KENNETH L. HARDESTY ASSISTANT DIRECTOR February 26, 1992 Mr. Alex Papajohn Policy & Planning Manager Department of Waste Management 11th Floor, Monroe Building 101 N. 14th Street Richmond, Virginia 23219 Dear Mr. Papajohn, Enclosed is Roanoke County's response to the Department of Waste Management's (DWM) request for additional information. Staff has made every attempt to answer all comments as completely as possible. In every instance, staff has either given all infor- mation that we currently have or the thought processes involved in the direction we are headed. .As you are aware, the localities are in the development phase'of a comprehensive management program and in many cases do not have the mechanisms currently in place to monitor the pertinent data. The responses are provided in the same format in which the request was made. If there are any additional questions, please contact Nancy Bailey, Solid Waste Coordinator at 387-6072. merely, /~ !~~C :~ rdner W: Smith, Director General Services NEB/GWS/pld Attachment A A ROANOKE COUNTY PUBLIC SERVICE CENTER 1216 KESSLER MILL ROAD • SALEM. VIRGINIA 24153 •(703) 387-6999 A Buwri~u/ Bcgi~g ion -~ L A 18 ~ 88 `4l~gabiCENTENNIP~' A Bcauti~i~IBegimri+tg ' C~~~~t~ ~ ~~ ~~~~~~~ ;~.~~ ; ~ 11 li 1979 DEPARTMENT OF GENERAL SERVICES ~ggg BUILDINGS MAINTENANCE SOLID WASTE MANAGEMENT COMMUNICATIONS GARDNER W. SMITH DIRECTOR Mr. Alex Papajohn Policy & Planning Manager Department of Waste Management 11th Floor, Monroe Building 101 N. 14th Street Richmond, Virginia 23219 Dear Mr. Papajohn, KENNETH L HARDESTY ASSISTANT DIRECTOR March 16, 1992 . Enclosed is the chart you requested outlining the funding plan for our solid waste programs. Staff has tried to fill-in the chart as completely as possible. Any blank areas indicate the County has no current plans to utilize' that solid waste management alternative. The responses are provided in the same format in which the request was made. If there are any additional questions, please contact me at 387-6072. Sincerely, -~l ~ Nance Bailey, oordinator Solid Waste Division A 1 ~~~ n..wa~n.e~.ar.o. ROANOKE COUNTY PUBLlC SERVICE CENTER 1216 KESSLER MILL ROAD • SALEM. VIRGINIA 24153 (703) 387-6999 ~~ RESPONSE TO REQUEST FOR ADDITIONAL INFORMATION REGARDING ROANOKE COUNTY SOLID WASTE PLAN A. aBNBRAL 1. INCREMENTAL PROGRESS The long range solid waste management goals of Roanoke County are detailed in the relevant hierarchical discussion. Those are the goals, objectives and recommendations the County plans to implement over the next twenty years. The elements listed are general guidelines Roanoke County will follow as it begins to implement a comprehensive solid waste management program. Listed below are the various milestones (expansion of phases III and IV, Appendix A) the County will utilize to measure progress towards its goals. At this time the Roanoke County Solid Waste Division is solely responsible for development, implementation and maintenance of all aspects of the Comprehensive Solid Waste Management Plan. Curbside program began in 1987, approximately 1,900 homes participated in the pilot. Funding was a joint effort between Roanoke County, Clean Valley Council, Cycle Systems Inc., and Division of Mines, Minerals and Energy. Began taking recycle vehicle to various locations to serve as drop-off center. Permanent drop-offs located at Cave Spring Corners and Walmart in Roanoke County. 1989 began program to attempt total diversion of leaves and Christmas trees from landfill. Funding covered under current budget appropriations. In 1990 new pilot automated commingle recycling program began in nearly 1,700 homes. Funding was a joint effort between Roanoke County and Regional Landfill Board. Formed citizen advisory group to assist County staff in solid waste planning (1991). Implement aggressive program to incorporate commercial/business sector into County plan. Develop reporting requirements for businesses to detail recyclable materials and non-recyclable waste. (January 1992). Continue present curbside collection of recyclable materials (in pilot areas), leaves and Christmas trees. Continue present drop-off system. Phase in yard waste collection program, beginning with separate pickup of brush only (1992). A 2 ''('Y Implement completely separate collection of all yard waste materials to divert from landfill (5 year plan). Complete implementation of curbside collection of recyclable materials to approximately 90$ of County residents. (Approx. 23,000 residents). Exact costs will be determined by method of collection chosen (Expect full implementation by 2000). Implement mobile drop-off system to cover remainder of County. (Costs covered in plan). Plan update every 5 years as required by the State. Implement completely separate collection of all white goods to divert from landfill (1995). Transfer of waste to Smith Gap Regional Landfill through the new Roanoke Valley Resource Authority (1993) Waste Transfer Station located in Roanoke City. Continuous efforts to develop, implement and maintain vigorous outreach programs to educate the citizens regarding the benefits of source reduction, reuse and recycling. Try to develop new and innovative methods of educating and informing (1992 - 2010). Funding of operations will be allocated from the General Fund and Capital Improvement Program and will be done under a schedule devised by the budget process. $v 1991 Improved reporting of business Current curbside collection Current diversion of leaves and Current drop-off system (mobile recycling Christmas trees & Kroger) By 1993 More involved commercial/business sector ~ increase in curbside participants Phased in yard waste program Drop-off program ~v 19 9 5 On-going educational plan to educate citizens Completely involved commercial/business sector ~ increase in curbside participants Yard waste program Drop-off program 10~ 15$ 25~ A 3 '4 $,v 1996 Update plan as necessary and as required On-going educational and promotional efforts $Y~0 0 Planned full implementation of curbside collection Continue efforts to educate citizens as to benefits of source reduction, reuse and recycling ~y 1994 - 2010 As the new Regional Resource Authority comes on line, the whole solid waste management infrastructure in the Roanoke Valley will begin to change. Methods of collection for refuse and recycling as well as who is responsible for the operation could ultimately change. This will require continuous modifications to the solid waste plans of not only Roanoke County but also City of Roanoke Town of Vinton and City of Salem. Plans will be altered and updated as changes occur. Note: These goals are minimum required. Staff feels that very aggressive commercial/business program will achieve even higher diversion rates. 2. SOLID WASTE FACILITIES See attached worksheet. It is the intent of the new Roanoke Valley Resource Authority that the planned landfill and associated transfer station will be completed prior to the closure of the current disposal facility and that no gap will occur. 3. SOLID WASTE MANAGEMENT At the current time the only waste that can be attributed solely to Roanoke County is listed in the plan. Through the regional landfill we are billed only for what residential (very little commercial) that we transport to the facility. Staffs of~Roanoke County, City of Roanoke and Town of Vinton as well as the 5th Planning District Commission are developing a method to track commercial/industrial waste. Regular meetings with the haulers have been held to formulate a means of tracking the waste as it goes back and forth across jurisdictional lines. We have produced a rough draft of a worksheet which the haulers will be asked to fill out (attached). At this point the estimates will be based upon the percentage of businesses that the hauler picks up per jurisdiction. The corresponding percentage of tonnage collected will be assigned to the localities total. As any data produced now will be estimates, the committee plans to continue meeting so that proper procedures A 4 /l7-G will be in place for the 1993 and beyond reports required by the State. The other collection data required by the State is under the sole supervision of the regional landfill and its corresponding supervisory body. The landfill at the present time has no means in place to track any of the listed material coming into the facility. Motor vehicle tires are not charged/counted separately except as they are brought in by dealers. The tires are simply buried. No materials such as sludges, spill residues, mining wastes, and septage are accepted at the facility. Items such as tree stumps and land clearing debris are not specifically labeled as such unless the load is clean enough to take separately to the tub grinding site. Both the current landfill staff and the new landfill authority are making arrangements to begin monitoring more closely the material taken into the new facility. Staffs of both Roanoke County and City of Roanoke are working on a plan to implement white goods recycling. As of this writing no market or method of collection has been determined. 4. FUNDING Roanoke County currently operates under a $2,030,406 Solid Waste budget. The majority of this figure represents the operational side of the budget. $8,000 was provided in a recycling capital account to purchase a desktop publishing station, so that the development and printing of educational/promotional material could be done in-house. At the present time recycling, including leaf and Christmas tree collection, constitutes approximately 5.6~ of the total solid waste budget. Roanoke County's recycling budget, $68,419 for FY 91-92, is also partially funded through a 35~ matching grant from RegYOnal Landfill Board. The funds budgeted for leaf and Christmas tree collection equal $45,844. The current solid waste plan calls for an expansion of automated service to cover at least 90-95~ of the County (no timetable for this expansion has been determined). This will require approximately three more automated vehicles at approximately $120,000 each and 12,000 - 90 gallon containers at approximately $60 each. Complete expansion (date yet to be determined) of curbside recycling will require the purchase of one more automated vehicle (same price) and approximately 20,000 - 60 gallon containers at $50 each or 7 curb- loading vehicles @ $70,000 each and 20,000 bins @ $18 each (depending upon the method of collection. chosen). Future costs also include repayment (through tipping fees) to the Resource Authority for both waste transfer station and landfill development and operation. There are currently no plans to request additional personnel. The reduction in force achieved from automation implementation will allow the movement of employees to other positions. As has been stated earlier, the development and implementation of this plan is contingent upon when funding is available. Roanoke A 5 /~ -~fr~ County is facing rising costs in all facets of government oper- ations. This is especially true in the areas of waste management. Presently there are no plans to either raise taxes or re-institute a collection fee. The fee for refuse collection was abolished several years ago to serve as an incentive to help stop the practice of backyard collection. The fee was dropped in exchange for bringing the refuse to the curb. If an additional revenue source should prove necessary. There are several funding options: Allocate additional monies from the General Fund, Capital Improvement Program and/or raise taxes. Sell bonds; repay the money from the general fund or increase tipping fees. A rental fee on the containers used for both types of collection. Used increase tipping fees to help offset the rising costs. Set ~up a rate schedule for commercial haulers and private citizens. Contact the Virginia Resources Authority, currently have $300 million. allocated for solid waste programs. Seek corporate sponsorship. Seek donations from private citizens, groups... A per month solid waste surcharge fee attached to the water/sewer bill for all County citizens. The Solid Waste programs of Roanoke County are currently being funded through the County's general operating fund. There are no plans to discontinue the method as long as funds remain available. A change in the funding practice would occur at the discretion of the Board of Supervisors. Staff has entertained several proposals over the last few years to privatize the collection of both household waste and recycling. The option remains open. As the new Resource Authority takes on more responsibility the method of collection and therefore the responsibility to pay for collection could change. The scope and depth of solid waste management will change in the next few years in the Roanoke Valley. The Authority will be the one to set tipping fees for the new facility. It will be their prerogative only to set a surcharge on the tipping fee to cover solid waste management. A 6 B. RECYCLING COMPONENTS 1. RECYCLING PROGRAM DESCRIPTION Included in the plan is a listing of all known local area markets for recycling. It is the staff's belief that a majority of recyclable materials marketed in this area go through these sources. Staff is aware that there are commercial establishments within Roanoke County's jurisdiction that handle their materials by other methods. There is a current plan to attempt to reach these establishments via a telephone and direct mail campaign, as well as site visits. At the present time there is no program in place to track this flow of material, such as when Kroger, Food Lion, as well as other retail establishments backhaul their cardboard.... Staff is presently trying to identify these companies that have recycling programs in place. A mailing list developed with the assistance of the Economic Development staff will be utilized to reach the businesses of Roanoke County at the beginning of March. All recycling programs currently known to staff are included in the comprehensive plan. As was stated earlier, valley localities are working together to establish programs for this reporting cycle as well as later years to accurately establish all recycling programs. 2. IMPLEMENTATION SCHEDULE AND MILESTONES Part of this request for additional information was met in the response to section A:General.i. The phases of accomplishment have been expanded to be more inclusive. The exact timetable for expansion has not been determined due to the current economic circumstances. The Comprehensive Solid Waste Management Plan, a major component of which is the recycling program, has con- sistently been rated as a top priority by the Board of Supervisors and will receive the necessary funding as soon as economic conditions permit. Efforts are on-going to implement all other phases of the plan in the most feasible and efficient manner possible. Population growth has been considered in the development of the Comprehensive Solid Waste Plan. Roanoke County is the only valley locality projected to experience any population growth. The growth is expected to be very small and should not provide any unexpected demands on the current implementation plans. By implementing approximately 3,300 homes per year (one route/year), the present growth rate would not substantially impact any strategies or provide any significant increase in cost or revenue. As was stated in the comprehensive plan, Roanoke County currently utilizes an intermediate processor to handle the marketing of the materials (both in the source separation program and the automated A 7 m-~ commingle program). The eventual involvement of the Resource Authority could once again change current thought processes about market negotiation and strategy. Staff is constantly reviewing market conditions and alternatives. There are various options that have presented themselves (especially with the advent of a possible central processing area). At the current time it is still in the best interest of Roanoke County to use the intermediate processor. 3. DESCRIPTIONS OF FUNDING AND RESOURCES NECESSARY Future capital costs were listed earlier. Upon full implementation of recycling cost per household per month will be $1.27 (based upon current budgetary figures). Total cost per ton collected (based upon projected tons collected) will be $106. The per ton or household cost does not include the funds allocated to public education/information, currently budgeted at $12,000. At current market conditions, Roanoke County receives approximately $6 per ton processed. This figure is attributable to low volume, the use of an intermediate processor and current depressed market conditions, but has in any case been used as the planning figure. Using the planning figure of 300 tons per month (based upon full implementation) and the $6/ton received, the County can expect approximately $1,440 per month in revenue. Comparing that to the $1.27 ($31,750/month) per household cost, one can see that it would take a tremendous upswing in market situations to equal out. If another method of collection is chosen, using present sorting methods, there would be.no revenue (could change as alternatives are explored), but the costs per household and per ton would decrease. Costs per household or per ton do not include publicity or educational costs as they will vary from year to year (go down as the program progresses). The cost of recycling lies in the expense required to collect. Foreseeable market indications do not indicate a period when revenues would exceed, costs. Only as landfill costs rise and the avoidance benefit becomes greater does cost begin to equal benefit. As was stated earlier in this document, there are no current plans to search for alternate funding sources. If such a course should be taken in the future, the possible sources are listed in section A.4 of this text (not intended to be all inclusive). 4. CALCULATION METHODOLOGY 1991 RECYCLING RATE = [(R+D+C+Y)/(H+B+I+R+D+C+Y)] B 100 Key• R = Recycled by Roanoke County D = Recycled by drop-off centers C = Recycled by commercial sector/private haulers Y = Yard wastes recycled (leaf and Christmas tree) H = Household waste A 8 t~-~ B = Commercial waste I = Industrial waste The sum of H is known. It is household waste and a very small amount of commercial waste collected by Roanoke County personnel. R is known D is known Y is known C,B, and I data are available known quantities as total figure for Valley. Process in place to divide up these wastes among jurisdictions serviced by private haulers. For this reporting year, method in place is total percentage of businesses located in County out of total businesses serviced by individual hauler. This percentage will then be applied to total tonnages collected for both recycling materials and other wastes collected by same hauler to arrive at figures C,B and I. 1993 RECYCLING RATE [(R+D+C+Y)/(H+B+I+R+D+C+Y)] % 100 Key• R = Recycled by Roanoke County D = Recycled by drop-off centers C = Recycled by commercial sector/private haulers Y = Yard wastes recycled (leaf and Christmas tree) H = Household waste B = Commercial waste I = Industrial waste All data is known. Process is now in place to assign all wastes to the appropriate jurisdiction. All wastes (those listed in regulations) are now being tracked by regional landfill. 1995 RECYCLING RATE [(R+D+C+Y)/(H+B+I+R+D+C+Y)] % 100 Key• R = Recycled by Roanoke County D = Recycled by drop-off centers C = Recycled by commercial sector/private haulers Y = Yard wastes recycled (leaf and Christmas tree) H = Household waste B = Commercial waste I = Industrial waste All data is known. Process is now in place to assign all wastes to the appropriate jurisdiction. All wastes (those listed in A 9 /~--~.o regulations) are now being tracked by Resource Authority. 6. YARD WASTE RECYCLING Under the direction of the Roanoke County Parks and Recreation Department, the 808 tons of leaves and Christmas trees collected in 1990 were taken to a site, a Roanoke County park, and processed. As a pilot project, a local farmer baled the leaves. While the residents and other end users were pleased with the finished product, it was ultimately determined that the bales did not hold together well enough for market purposes. This program was abandoned for 1991. The leaves, not baled and sold, were utilized by the various departments within the County. Parks and Recreation used the leaves for mulch and ground cover in and around county buildings and parks. In conjunction with Roanoke City, the County developed a program this year, whereby the leaves and Christmas trees collected would be taken to a central site and processed. After being de-bagged by a prison work-force, the leaves were put through a tub grinder with a 4" screen and the Christmas trees were processed. in a chipper. The resulting mulch was offered to Valley residents and businesses free of charge. The ground material was offered to all surrounding localities as well. A front loader was made available to help load the mulch. Response was excellent. The central site was leased for a short-term (Nov. - Feb.) to insure that the mulch would be processed and distributed. In order to publicize the availability of the mulch, staff utilized radio and T.V. public service announcements, as well as paid newspaper advertisements. Market response was good, staff received approximately 2-3 calls per day requesting location of mulch. The initial emphasis of the program was to distribute the mulch as fast and as efficiently as possible. Therefore, the two participating localities presently have no plans to charge for the material, but response from the citizens as to quality indicate that it would be possible. Staff intends for all mulch to be distributed to interested parties by the end of February. C. LITTER CONTROL ELEMENT As part of a litter control program, Roanoke County offers the overnight use of a trailer, termed a freeloader, in which the residents can load materials. The freeloader is then collected by County .personnel and taken to the landfill for disposal. By providing this inexpensive alternative, staff believes litter and illegal dumping activities are reduced. Roanoke County supports litter control by directing the litter grant from the State through the Clean Valley Council (CVC) to fund litter control programs. Clean Valley Council's litter control program include, but are not limited to the following: A 10 /"~1-~ Educational programs - area schools can schedule a variety of grade appropriate programs upon request related to litter control issues; programs are offered to civic and community groups upon request as well. Clean-up programs - includes the annual Clean Valley Day, where businesses, civic groups and municipalities join forces to collect litter from roadside, rivers, creeks and parks. The CVC also has an in-school education program that teaches litter control and recycling to school children. Also coordinates Adopt - A - Highway and Spot programs with the State. Assists with other smaller clean-up projects throughout the year. Materials distribution - makes a variety of materials to include brochures, bumper stickers, auto litter bags and litter reporting cards available to the public. Public communications - publicizes litter control issues through our quarterly newsletter and the local media; provides speakers at the local Juvenile and Domestic Courts' new driver educational ceremonies; promotes litter control via displays and exhibits at local environmental and community service functions such as Earth Day. Enforcement - provides the public with information regarding legal issues, fines, penalties, convictions, etc. related to litter control. A 11 .~ ~~ $ $ ~ _ . ~; ~ ~ ~ ~ ~ ~ ~+ z ~~ ~ ~ ~ w ~ ~~r ~ + J J 3( ~~~ ~ ~ ~ ~ ~ ~ } ~ ~~~ ~ ~ ~: ~ {oQQ ~~ ~ JI ~ {V ~ ~ i~L eel ~~ ` p ~~ N ~ r C ,. p~ ~~ ~ ~ ~ ~~ ~ ~~ y T ~ LL ~ ~ ~ ~ LL ~ p' ~ 1 1 ~ '~ Z ` r es+ri ~ ~~ ~~ C. ~* ~~ ~w ~ ~~ ~ ~ U~ ~~ ~ ~ ti i f } ~I N ~~ tij Ji ~ VI VI r. ~ ~ M ~ ~ MV m-~ N ~-i ~, '>r L". O d '~ G! U r-1 .-i 0 U X ~i b O a w 0 '.fit O U ro a~ ~i C .,.~ r-I a y pz E z illy y pz E y z y z H x O N ~ ~ ~ ~ N ~"~ O d' M N ~ 'd' M t~ 01 er N ~p 01 e-i ~ O e>' 1p ~p i/} sr ~ ~ N ~R N t/} o M ~ M d' 1n M co M N 10 M ~ CO e-1 . M O ~0 CO ` t0 ~ N O ~ M 111 i? ~ N N ~' (h ii} O ~ 0 1. ~ O N 00 O ~ 11') . 00 r-I to ~-i t` 1f1 t-1 . M N tp d~ ~ ~ 00 O 00 O M t/} ~ ri N ~ {/} SR ~ to ~ 1n M ~ ~ N O r-I ~ (~ ~ ~ CO O ~ O 1D t-{ e-1 M l~ l11 ~ l11 O ~p ~ N tA~ r"1 r-1 r-1 ~ ~ ~ t~ ~p N ly ~ N M ~ N - ll'1 ~D 1n e-1 CO 1`~ N t` N C1 ~O 'd' t/} to ~ ~ O r-I ~ ~ O ~ ~ ~ o, ,--1 d' N 111 ~ M ~ ~ . N ~D N N ~D O~ N d' N ~O d' O CO N ~ to ~ N' V!~ t/} w ~' a a w ~ w H H H H H H H H ~ ca w ua v oa ~ or, z as w as ~ cn oww cnww ~+ww oww Hww oww aww a c~c c~c oc c~o c~o zcno c~ca ~ a a a H o H :. N H H .. M r L .c O ~ . '. ~~ . v- O ~~ ~_~ ~. a w~ ~~ ~~ ~~ «. M •~ ~ I ~ r ~~ ®~lo'1L®LV ~1[.e~~~~ ®~ ~~~~~1~1JL~ WILLIAM L. WOODFIN, JR. DEPARTMENT OF WASTE MANAGEMENT (boa) 22s-2ss7 DIRECTOR TDD (804) 371-8737 April 6, 1992 Ms. Nancy E. Bailey Coordinator Solid Waste Division Roanoke County Public Service Center X216 Kessler Mill Road Salem, Virginia 24153 Dear Ms. Bailey: I am pleased to inform you that the Roanoke County Solid Waste Management Plan is approved. It is evident that you and your staff worked quite diligently to prepare a complete and workable management plan and we look forward to the continued recycling success of the region. It is my desire for solid waste management planning to be an effective management tool statewide. If we can provide assistance throughout implementation, feel free to contact us. Sincerely, ~~c / ~~ William L. Woo n, / cc Mr. Harry E. Gregori, Jr. AICP Mr. R. Allan Lassiter, Jr. Attachment B James Monroe Building, Eleventh Floor • 101 North Fourteenth Street • Richmond, Virginia 23219 Pf1111Af~ 7f1 RP(;VCIPfi Pa!1P~ ~~~ III 1979 DEPARTMENT OF GENERAL SERVICES ~ggg BUILDINGS MAINTENANCE SOLID WASTE MANAGEMENT COMMUNICATIONS GARDNER W. SMITH DIRECTOR April 30, 1992 Mr. Alex Papa~ohn Policy and Planning Manager Department of Waste Management 11th Floor, Monroe Building 101 N. 14th Street Richmond, Virginia 23219 Dear Mr. Papa~ohn, KENNETH L. HARDESTY ASSISTANT DIRECTOR Enclosed is Roanoke County's solid waste report for calendar year 1991. The report is in the form requested by the Department. The asterisks beside each of the total materials denote that the total tonnage will not equal the sum of the individual materials in all cases. Some information provided by the local haulers was given only in totals (for metal, plastic, paper and glass). Where possible the staff provided specific material amounts. As was stated in the plan, the current accounting method is elementary at best. The local governments worked with the haulers to arrive at data that would best approximate the tonnages for each locality. Local ,jurisdictions have begun working with private haulers to provide detailed, specific material breakdowns for the next reporting cycle. If further information is required, please contact me at 387-6072. Sincerely, `-~ ~~.~~tc f - ~~ c Nancy E~Bailey, Coo ~ ator Solid Waste Division Attachment C ROANOKE COUNTY PUBLIC SERVICE CENTER 1216 KESSLER MILL ROAD • SALEM. VIRGINIA 24153 (703) 387-6999 A Bcauti fulBeginning C~1 Aeporin5 =:ttity: I COITNTY OF ROANOKE II Name of Aespo~den:: Nancy E. Bailey Acdr2ss: 3.738 Brambleton".Ave . -.-~ Roanoke, Virginia 24018 l ?hone: X03) • 387-6072 ~ Aecyt;ied Was:e Type ~ A.~ ourzt * Total Meals: ! 4, 357 T Aluminum ( 89 T . Auto Bodies ~Othe: re::ons ! 3,529 T ~Othe: lion-r'e:rous: ~ 739 T * Total PzIIe: PTOdnrs: ~ 9.512 T tie~vspaoe: Cardboard 1,348 T -~ Office Pape; - ~ 36b T ~~ Other.- _-:: _ I . *~~.:= Total Plastiesi'.. ' _ ~- .:: i - 122 T =TES: I ::DP= ~2 yiia.d ~? and +2 Ochs- '~ Cale~ca~~ Yea.- o~ ~3e~o:-;: Jan -Dec ~ 991 County of Roanoke WaS:E Disposal ~ Amaunt I Wastr-to-Ene:~ f I Tacine:atien I 2,026 T i.snd:ill .8,015 T TOTAL in tons (B) 60, 041 T ~ f B * Totals for materials include amounts not liste as individual .materials: Information pro- -vided by private haulers..was not in all cases broken down by specific material. ' ~:3orwl arras wocd. brsa. leaves. ass, and siza%ar aate::aIs .. . * Total Glass: ~ 549 T C aatainezs . ; :. ~ - : - . _ . . ~-sT~ ~~ Other, - _,~~ Lr~,~,..A=..~~~ ~.~~~ - ~ -° ~~ ~' ~ '? .~~ ~ ~`~`~ trs~'oL:~-~.-. ~.~..r.:,_;.~.„: ~ .~....~ ~.~..~. _.._... _ ;~~. ~~ Y-3~W1~ Form ~ _ ~~ '~ - Arboreal Matezials~-_ ._ . _ . 1 114 T -- -- -' T 4..""__ _= ..._ _ -. = ..._ _ _: _...~ . ~ ,~ ~ y TOTAL in torts ;A) (15,654 T f ,~ ~ ' .. .- ., _ ,~...R..~ •.t'+•.r..: ~.7~rtrr..~inv+~: tnTr ay...'aa-w~:.~.vt.a..,-:1..:.t.3~r,~A,~:•~,jy6Vlw°Ga?'p~~"~'9'~.«~•...~'..rt~.~,,... .,~a~~__: .-: •.. ~•• ~. .. F._ ' =•T". .. ..`."1"" ...__ ....~ ... rum: u'.?--`+~": _ ~'~'^;•1.. '.... ..~y,i{i_~. -.. ~Y.. -„~,...~.w~rt-t...T~';'?'.+`S'.t ~Coastraction rabble, tires,cancrete and similar inert material, batteries; aslt, sledge, or large•diameter tree stamps; or material authorized by the Director, Department of._ blasts Management. - . . SUPPL~f-dENTAL IrtATERlAL ~ ~ ~~ ' AfrtOUhT • ' RECYCLEQ No current activities of note are on-line at this point. ' Have begun a program to incorporate business into .the recy ing loop. These materials will be targeted as apart of that . program. . There is~a'program'to return all used batteries. The ~••~ figures are reported to. the-state as a total:(not broken _ ~•.~~. •' down b ~' re inn or •~ uz'isdiction - - - ' ' ' " ~'"' .. - ~- - .. .. ..,.._.w... TOTAL in tons - . ~ ~ ". ~ "` . __ _. - A + C ~ 15,654 T ANNUAL RECYCLING RATE = 100 A + B + C... - 15,654 + 60,04 AN'`'UAL RECYCLING RATE_ ~ i^ .~ .,. _ ^_ ; _ :... _ ..: 20.6 .;;.- F ,,,'• ..; ~,' 'A3I information is , r .port is true to .the best of ovs ~~~~r this a ablIitir _i~ ~aicalate "`:'` . CHIEF AD1NtN1S T1YE OFFICER: - ~'~'~ ~- ~' ._.... • -~ OATEN ~~ s DESCR1PTiON OF ACT1VITiES: Approximately 3,860 gallons of used oil recycled through thetwo County owned and operated garages. The used oil collected curbside in Roanoke County is disposed of at the garage and is accounted for in this total. Have initiated backyard composting program to educate residents as to benefits of composting as opposed to landfilling yard waste materials. Program .is being implemented in cooperation with Roanoke City and will include a demonstration site where residents can view the various stages and types of compost. The program has just begun so there is no known tonnage reduction. :This program targets that approximately 17 - 247 of the waste stream known as yard waste. Initiated in cooperation with Roanoke City and the Clean Valley Council, a business recycling task force. The aim of the force is to incorporate the largest contributor to the waste stream into the recycling program. No kn tonnage reduction yet. ~ ESTIMATED WASTE REDUCTION in tons per year: CONTACT PERSON: PHONE: Nancy E. Bailey, Coordinator (703) 387-6072 Solid Waste Division, Roanoke County Page of DW1Vi Form 1~ECYC-2 ~pc WAST~ ~2 ~ < ~ n ~ ~ ~p ~RGll'~~' y'? C 3 C 4: Reporting Entity: COUNTY OF ROANOKE Name of Respondent: Nancy E. Bailey Address: 373$ Brambleton-.Ave.~.-~ Roanoke, Virginia 24018 Phone: fT03) - 387-6072 ~ Aecyc:ed Waste Type (Amount * Totai Meals: 4, 357 T ~lttminnm 89 T d-ato Bodies ~Othe: Ferrous 3,529 T Other Non-r'::roes: ~ 739 T * Total Paaer Prodnezs: ~ 9.512 T 1~ ewspaoe: Cardboard {1,348 T -~ Offica Pape; - ( 366 T Other - . - __ ) . * ~:::~ Tot2i Plastics: ' . - - ~ ' 122 T . ' =TE ~~ ` ::OPE'~Z itiiixed #? and ~2 Otha- j /n-~ Calenda~• Year of ~3e~o: Jan -Dec ~ 991 Member C-overnments: County of Roanoke Waste OisposaJ ~ Amount Waste-to-Enern ~ I Iacine:ation I 2,026 T i i.andfill X8,015 T TOT/~L izz tons (E) 60,041 T * Totals for materials include amounts not liste as individual materials. Information pro- -vided by private haulers.was not in all cases broken down by specific material. ~,:3or~I mans wood, brsa. leaves, - g:ass, and similar ~ater;als * Total Glass: ( 549 T Coatataers - ~ . r~•4 r jL:i 3.1 l ~r ~r ~. J{ ray. ..ryas r ~ • .. ,. ~. ?- { _{ . ~~~~~ U`sed oL~".,~~., .:~:_..r..._~:~ .d.,.___r ~. ,.. r _..-...... ,f _..,~ Y`DW~ ~Orm ~' ~ ~ ~ 'Z ~ 1 I ... . , - Cloth: • ~ - ~ ,. ~£CYC-1 ' c ~ _ . . _ -- . . ,_- Arboreal-Materia]s~;_ _.._ if 114 T -- ----T .'"'." __:..._ _ .` ...'_~...... - ! _ t ~ ,~ . . P ' y TOTA! in tons i'A .) (15,654 T ~ A I A ~- ~. -/X?-f. ~ ~ a ~ i !~ . - Construction rubble, tires,concrete and similar inert material, batteries; ash, sledge, or largt•diameter fret stamps; or material autborized bq the Director, Department of .~ Wasu Management. ~ - -- SUPPLELtENTAL intATER1AL ~ ~ . Ab10UhT 'RECYCLED No current activities of note are on-line~at this point. - Have begun a program to incorporate business into .the recq ing loop. These materials will be targeted as apart of that program. There is~a'program'to return all used batteries. The figures are reported to. the state as a total.-(not broken __ ~•. down by region 'or • jurisdiction) . "- - ;. - " .'" ' ' ` ~`~"`? TOTAL in tons . ~ ' ~ ` • = ANNUAL RECYCLING RATE = 100 AN'`'UAL RECYCLING RATE A + C - 15,654 T A + B + C ~ - 15,654 + 60,04 .~ .. .. .._. ~ 20.6Z `~.~; All iaforautioa is this report is tray to the best of osr abiiit~ to calestate ~' '.: , '- ~:s, . < ` CHIEF ADfi+ttNtS T1YE OFF]CER:` ~ - ,_ ~ - -~'- -- - . - - , « OATS: - - - ACTION NO. ITEM NUMBER _ -• ! ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Status Report on Compliance with the Americans with Disabilities Act. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Federal legislation known as the Americans with Disabilities Act became effective January 26, 1992. As of that date, all new facilities and programs must provide access to persons who have physical or sensory disabilities. The Act requires the appointment of a coordinator, the development of a Transition Plan (which schedules modifications required to the infrastructure to remove physical barriers) and an indication of intent to comply with the Act. The State has also required the appointment of a local Disabilities Services Board as an advisory board to assist localities in addressing the needs of the disabled within the community. Each of these items is addressed below. BACKGROUND' John Chambliss, Assistant County Administrator, has been appointed by the County Administrator as coordinator of the County's implementation efforts and is serving as chair to a committee of County employees to implement the provisions of the Act. The committee has divided into three sub-groups based on the major areas of emphasis of the Act to assist in this effort. Facilities Sub-committee This committee is visiting each building or facility owned or leased by the County for any of our programs to determine accessibility. If the building is owned by the County, we are inventorying the changes necessary to make the facility accessible to the general public as well as to the employees of the County. The County is required to prepare a Transition Plan outlining the necessary accommodations, a suggested timetable for the changes to be performed and an estimate of the cost to make the accommodations. If there are changes identified which are not recommended to be made, these items must be noted in the plan. The plan must be adopted by July 26, 1992 and must be implemented by January 26, 1995. l ~r-~ Programs Sub-committee This committee will meet with each department of the County to review operations and our means of accommodating persons with disabilities for each program. Compliance and accommodation does not necessarily require the expenditure of large amounts of money nor major changes in the program. For example, if a meeting is routinely held at a location which is not accessible, consideration should be given either to permanently move the meeting location to an accessible point or to provide access, not just moving the meeting when requested to do so. On the other hand, it may be equally acceptable to meet individually with a person in an accessible location or to transact business through the mail rather than to completely revamp an entire work site. Other examples of accommodation in programming would be the need to provide signers, interpreters, or sound amplification systems at the meeting location; to provide large print or braille printed text; or to use TDD or other electronic assistance to the public. Many of these capabilities are currently available through the County Parks and Recreation Department or by resources within the community. All notices of public meetings and the printed agenda should contain a statement that the County will attempt to provide reasonable accommodation to persons who request this accommodation at least 2 work days in advance. This would provide time to secure the assistance needed without undue hardship. Otherwise, the person may request the accommodation after the meeting has started and place the County or group in a potentially embarrassing situation. F~ployment Practices Sub-committee This committee is reviewing the interviewing and hiring practices of the County to ensure that we are in compliance with the intent of the Act (July 26, 1992 is the compliance date for this section of the Act). This review includes the physical examinations or other testing required for the filling of certain positions and the sequence in which the events occur. Also, if a person with a disability is hired, to help ascertain the method of providing necessary accommodations for job performance. The Transition Plan Section 35.150(d) of the Act requires municipalities to prepare a plan for the removal of physical barriers which will require structural change. Structural change is not limited solely to capital improvements, but also refers to any change necessary to comply with the A.D.A. (ex. placement of exterior signs or installation of an entrance ramp). This transition plan must be written by July 26, 1992, with the work being completed not later than January 26, 1995. At a minimum, the transition plan will include: 2 j~?-~F - Identification of physical obstacles that limit accessibility. - A detailed description of the methods used to overcome that barrier and make the program, service, or activity accessible. - A detailed schedule of the work and the dates upon which work shall be accomplished. - Indicate the name of the official responsible for the work to be accomplished. The committee is using a checklist designed by the U.S. Architectural and Transportation Barriers Compliance Board in its review of each of the County's facilities to prepare the Transition Plan. We plan to present the plan to the Board of Supervisors on July 14, 1992 for your consideration and approval. $25,000 has been included in the 1992-93 budget to help begin implementing this plan. The committee will suggest that half of this money be used to correct some of the minor barriers and the second half being used to assist in providing accommodation which may be required for new employees during the 1992-93 fiscal year. If unused by May, 1993, we would suggest using this second half of the appropriation to assist in the removal of other barriers. In any event, staff will include in next year's budget process (1993-94) the request for monies to finalize the implementation of the Transition Plan. Indication of Intent to Comply with the A.D.A. One of the requirements of the Act is to indicate the intention of the locality to comply with the Act. The locality must make available to the public copies of the Transition Plan, publish and make available a system of lodging complaints concerning the compliance with the Act, and to receive public input concerning the issues as they may pertain to the Act. When the Transition Plan and also the Self-evaluation plan (concerning programs and hiring practices) are completed, they will be available for public inspection. Appointment of a local Disabilities Services Board Section 51.5-47 of the Code of Virginia as amended requires the locality to appoint a Disabilities Services Board. This Board is similar to the Community Services Board (Mental Health Services) concept except that the new Board will not employ service delivery staff. The Board may serve more than one jurisdiction and its purpose is to: - Provide input to state agencies on service needs and priorities of persons with physical and sensory disabilities; 3 J ~r- i - Provide information and resource referral to local governments regarding the Americans with Disabilities Act; - Provide such other assistance and advice to local governments as may be requested. The Board is to be appointed by November 1, 1992 and guidelines are supposed to be available in July of this year to assist in this process. Staff will provide to you more information on the creation of this new Board as it becomes available and also suggest persons you may wish to consider for appointment. FISCAL IMPACT' To be determined by the Transition Plan. $25,000 has been included in the 1992-93 budget to begin implementation of the Act. RECOMMENDATION' Staff will provide the Transition Plan to you at the July 14, 1992 meeting outlining the changes needed to our facilities to comply with the Act. In the near future, we will be suggesting a formal complaint process for persons to resolve their grievances concerning compliance with the Act. As soon as the guidelines are available from the State concerning the appointment of the Disabilities Services Board, we will offer the appropriate suggestions to you. Respectfully submitted, Approved by ohn M. Chambliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs 4 ms ~~ocCamatio~, PROCLAMATION HONORING TODD DOUGHY FOR H/S OUTSTANDING ACH/EVEMENTS 1N WRESTING DURING 1991-92 SEASON WHEREAS, Todd Doughty, a student at Cave Spring Hlgh School in Roanoke County, had an outstanding season on the High School Wresting Team; and WHEREAS, throughout the season, Todd displayed his athletic ability and good sportsmanship; and WHEREAS, Todd recentty participated In the Triple A State Wrestling Tournament and placed third In that event NOW, THEREFORE, We, Lee B. Eddy, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Ode11 'Fuzzy' Minnix, Supervfsor from the Cave Spring Magisterial District, do hereby issue this Proclamation honoring TODD DOUGHTYfor h-s oufstanding achievements during the past season. 1N WITNESS WHEREOF, We have hereunto set our hands and caused the seal Of the County of Roanoke, Virginia to be affixed this 3rd day of June, 1992. ~~~ Lee B. Eddy, Chairman ,~ H. Odell 'Fuzzy" mix ATTEST; ~Y7~-mac, .J~.~/. ~Q~i-1 Mary H. Allen, Clerk ~,~ocCamatio~ PROCLAMATION HONORING THE .CAVE SPRING -HIGH SCHOOL BOYS TRACK TEAM FOR OUTSTANDING ACHIEVEMENTS DURING 1991-92 SEASON WHEREAS, the Cave Spring Hlgh School goys Track Team had an outstanding season during the 1991-92 school year, with an undefeated record during the regular track period; and WHEREAS, the Team won the Cosmopo/flan Meet and the Roanoke Valley District Meet and was the first Roanoke Valley Team ever to win the Northwest Region Meet; and WHEREAS, the Team participated !n the State Track Meet, placing 5th in that event; and WHERE~4S, throughout the year, the Cave Spring Boys Track Team displayed outstanding teamwork, sportsmanship and athletic ability. NOW, THEREFORE We, Lee B. Eddy, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odell "Fuzzy" Mlnnhc, Supervisor from the Cave Spring Magisterial District, do hereby Issue this Proclamation honoring the members of the CAVE SPRING HIGH SCHOOL BOYS TRACK TEAM for their outstanding achievements during the past season. /N WITNESS WHEREOF, We have hereunto set our hands and caused the seal of the County of Roanoke, Virginia to be affixed this 3rd day of June, 1992. Lee B. Eddy, Chairman ~~ r ~ ~~~ . H. Odell "Fu inn/ix_r ATTEST: m ~a-.mod. ~~, Mary H. AI en, Clerk . 1 ~~ PROCLAMAT/ON HONORING THE CAVE SPRING HIGH SCHOOL GIRLS TRACK TEAM FOR OUTSTANDING ACHIEVEMENTS DURING 1991-92 SEASON WHEREAS, the Cave Spring High School Girls Track Team had an outstanding season during the 1991-92 school year; and WHEREAS, throughout the year, the team displayed their athletic ability, good sportsmanship, and teamwork; and WHEREAS, the Track Team sustained onty one loss during the regular season and partfclpated in the Roanoke Valley Dlstr/ct championship, where the Team placed third. NOW, THEREFORE, We, Lee B. Eddy, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odell "Fuzzy" Minnix, Supervisor from the Cave Spring Magisterial District, do hereby issue this Proclamation honoring the members of the CAVE SPRING HIGH SCHOOL GIRLS TRACK TEAM for their achievements during the past season. IN WITNESS WHEREOF, We have hereunto set our hands and caused the seal of the County of Roanoke, Virginia to be affixed this 3rd day of June, 1992. Lee B. Eddy, Chairman H. Odell "Fuzzy" nnix ATTEST; Mary H. Allen, Clerk ~~OCYQritQtlp~m ; PROCIAMATiON HONORING W/WAM BYRD HIGH SCHOOL EiASERALL TEAM FOR OUTSTANDING ACHIEVEMENTS DURING THE i992 SEASON WHEREAS, the Wllllam Byrd Hlgh School Baseball Team has had an outstanding seasons during the 1991-92 school year, ending the regular season with a record of 18 wins and no losses; and WHEREAS, the team is the Blue Ridge District Champions and the Region 111 Champions, and six of the players competed on the All Region Team; and WHEREAS, a member of the team, Josh Herman, was voted Tlmesland Player of the Year, wh-le Coach Gary Walthall was voted Timesland Coach of the Year; and WHEREAS, the team will be playing in the first round of the State Championship at William Byrd High School on Friday, June 5, 1992. NOW, THEREFORE, We, Lee B. Eddy, Chairman of the Roanoke County Board of Supervisors, and Harry C. Nickens, Supervisor for the Vinton Magisterial District, do hereby Issue this proclamation honoring the WILLIAM BYRD HIGH SCHOOL BASEBALL TEAM and do express our best wfshes for the team's success during the State Championship games. IN WITNESS WHEREOF, We have hereunto set our hands and caused the seal of the County of Roanoke, Virginia to be affixed this 5th day of June, 1992. ~. Lee B. Eddy, Chairman ~ ~/ ~ %~C~E~y~ Harry .Nickens ATTEST: 7~2~.Y ~ • ~~~ Mary H. len, Clerk ACTION NO. ITEM NUMBER / / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Work Session on Proposed Bond Issue Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Based on the discussion at the Board of Supervisors meeting on May 26, 1992 regarding the proposed general obligation bond issue, staff would recommend increasing the amount included in the issue for Parks and Recreation projects from $1.0 million to $1.5 million. Staff would propose not to increase the total value of the issue by $500,000, but rather reduce the amount included for Valley TechPark by $250,000 and the amount for Cave Spring High School property by $250,000. Staff has prepared a revised list of Parks and Recreation projects to be funded with the $1.5 million for the Board of Supervisors review. This list includes the original maintenance and repair projects totaling $500,000 and also a list of proposed new facilities throughout the County totaling $1.0 million. The debt-drop off for the County in FY1993-94 will not support a larger bond issue than the proposed $16.4 million due to the potential need for the County to fund the debt service on the school's portion of the bond issue. The additional debt drop-off identified for FY1994-95 has been earmarked by staff for such operating expenses as increased tipping fees at the new landfill, maintenance and repair needs and the establishment of a vehicle replacement fund. Attached is a combined County and School debt drop-off schedule which shows the total funds available beginning in FY1992-93. STAFF RECOMMENDATION: Staff recommends completing the list of proposed bond projects at this work session to provide sufficient time to prepare informational brochures and other material for distribution to the general public. As the Board of Supervisors is aware, the County must adopt a resolution authorizing the referendum for the bond issue no later than August il, 1992. Therefore, time is of the essence. 1 r-~ Respectfully Submitted, LC.~ ~C,.I'eJI Elmer C. Hodge County Administrator Approved Denied Received Ref erred To ACTION Motion by: VOTE No Yes Abs Eddy Kohinke Johnson Minnix Nickens 2 /Y-e COUNTY OF ROANOKE PARKS AND RECREATION REPAIR AND MAINTENANCE LIST FOR THE PROPOSED BOND ISSUE RENOVATION PROJECTS COST ----------------------------------------------------------------- -- BACKSTOPS AND FENCING: ------------ BACK CREEK ELEMENTARY -BACKSTOP/PLAYER FENCE $5,000 BROOKSIDE PARK -BACKSTOP/PLAYER FENCE 5,000 BURLINGTON ELEMENTARY SCHOOL -BACKSTOP/(2) PLAYER FENCES 9,000 CLEARBROOK ELEMENTARY SCHOOL -TEMPORARY FENCING 4,000 GREEN VALLEY ELEMENTARY SCHOOL -TEMPORARY FENCING 4,000 HIDDEN VALLEY - (2) PLAYER FENCES/BACKSTOP 7,000 MT VIEW ELEMENTARY SCHOOL -BACKSTOP/PLAYER FENCE 5,000 NORTHSIDE HIGH SCHOOL -BACKSTOP/(2) PLAYER FENCES 10,000 OAK GROVE PARK -TEMPORARY FENCING 4,000 OTHER BALL FIELDS -SURFACE 54,000 RKE COUNTY OCCUPATIONAL SCHOOL -BACKSTOP/PLAYER FENCE 5,000 STONEBRIDGE II -PLAYER FENCE 2,000 VINTON WAR MEMORIAL -PLAYER FENCE 2,000 116,000 TENNIS COURT RENOVATIONS: CAVE SPRING HIGH SCHOOL 72,000 NORTHSIDE HIGH SCHOOL 52,000 MISCELLANEOUS REPAIRS COUNTYWIDE 86,400 -------------- 210,400 FACILITY AND PLAYGROUND REPAIRS: CRAIG AVENUE CENTER - HVAC AND ADA 41,000 LEISURE ARTS CENTER -ADA 11,000 WALROND PARK OFFICE -ADA 4,500 PLAYGROUND EGIUIPMENT -GROUND COVER 42,000 ACCESS TO PARK RESTROOM FACILITIES -ADA 15,100 113,600 OUTDOOR LIGHT REPAIRS: ROANOKE COUNTY CAREER CENTER 60,000 -------------- 5500.000 ==~=ice==~=__ 3 n C~7 NW N D W ~~~ 00 000° 000 0 252525252525 0 25 r M O M O~~ M~ N N <O r r <O N N O r In M ~~ ~O N A M M lA O T IA CD ~ H r r r r N r r r r r N r r O Z Z O r N M~ In ~O r N r N M er r N M r N CO a 00~~~~ ~~ ~~~~ ~~~ ~~~ ~~i r N N Qp 1n O MtA <O M N r r N O tG ~ r ~p O M N e~ ch ~f O N ~ 1n CO ~ N 01 (O N ~ p N ~ N ~ N ~ i O N N ~ N ~ p ~ M ~ N ~ N Z W ~ ~ fA~ _ p ~ N J W ~ JN W p¢ ~ W O W ~ Q W m W~ .•- W tiLL W W ~~ aQ W ~Z g ~ J2 4 LL J~ W Z J V O~~ N W W Q ~O . 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HODGE (703) 772-2004 DATE: May 22, 1992 MEMORANDUM TO: Roanoke County Board of Supervisors FROM: Elmer C. Hodge County Administrator RE: Proposed Bond Referendum BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 During the past two months, the Board of Supervisors, the School Board, and the County and School staff have met several times to discuss the capital needs of Roanoke County. The Board has also met with the Parks and Recreation Advisory Commission and the Library Board to discuss needs in those areas. The information which is attached contains the projects which are being recommended, as a result of those meetings, for inclusion in a proposed bond referendum in November. It is important that the County continue to meet its capital needs on an orderly basis. Periodic bond issues, which fall within our ability to pay and our debt structure, are a method of addressing these needs. One of the purposes of the CIP which the Board adopted in July, 1991 is to prioritize the upcoming capital needs so that they can be addressed; most of the projects currently being considered for the November referendum are in the CIP. It has been seven years since the last general obligation bond referendum in 1985. At this work session, we need to finalize the projects and their related cost so that we can meet the schedule which will allow this to be on the ballot in November. I would really like to have some discussion on the projects to be included, so that they can be incorporated in the Board Report that will be on the Agenda for the June 9 meeting. That Board Report will authorize placing the bond referendum on the November ballot and will establish a budget for promotion of the referendum. P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ® Recycled Paper The projects included in the proposed bond referendum are as follows: North County Library -for several years, the current Hollins Branch of the Library System has suffered from a variety of structural problems. It is also our busiest branch and the building is not large enough for the population which it serves. The land on which it is built is too small for expansion and the parking is inadequate. The Library Board has identified this as its top priority to maintain the County Library System at its current standard of excellence. Cost: $1.5 million. Drainage/flood control -this is an issue of vital importance to the future of the County and to the residents who must constantly deal with flood water after periods of heavy rain. A portion of the amount requested for this project, $300,000, would be allocated to funding the study suggested by the Fifth Planning District Commission, and the remainder would be used to address particular problem areas, approved by the Board. Cost: $1 million. Close-out of Dixie Caverns Landfill -the old landfill will have to be closed-out within the next few years, and the County needs to decide what will be the best method of paying for this. We can choose to pay for it out of the General Fund, or we can choose to include it in this bond referendum. By including it in the bond referendum, we can pay over time, thus freeing up our resources to construct new facilities at the same time. Cost: $3 million. Roads -the Virginia Department of Transportation provides matching funds for improvements to the roads in Roanoke County. The bond issue would pay for our share of the cost of those improvements, and help address one of the most pressing needs identified by our citizens. Cost: $500,000 (with matching funds will provide $1 million in improvements.) Parks -park facilities are very important to the people of Roanoke County, and particularly to our children. We need to continue to build new facilities, and to maintain and improve those that we already have. There is a $12 million master plan for park improvements in the County, and this will be the first step in implementing this plan. Cost: $1 million. Valley TechPark -economic development provides for the future of Roanoke County. The funds put into this project will be returned by tax dollars from industries which locate in the park. Cost: $1 million Fire Hydrants -hydrants are important to fire protection for our citizens, and this will help to spread that protection to more neighborhoods. The 1985 bond issue also contained funds for hydrants, and this will continue our ongoing effort to protect our citizens. Cost: $183,000. 2 Cave Spring High School Land - it is important that the County plan for the future needs of our school system. Large tracts of land in southwest County are becoming not only increasingly expensive, but also increasingly rare. If we purchase the necessary acreage at this point, we can hold it in reserve, and use it as a park facility until the new high school is built. Cost: $1.0 million School Projects -the School Board has approved a variety of projects which help to maintain the excellence of our school system. A complete list is included in the attached material. Cost: $7,124,000. We could easily spend more money on some of these projects but we have stayed within our existing revenue structure. If the Board wishes to change the allocation of funds to the projects, I would recommend more funding for parks and possibly drainage. The choice of road, drainage, and park projects have been done objectively based on need and benefit. Some districts may therefore receive less than others but it is imperative that we all support the bond issue for it to succeed. We have had excellent coordination with the School Board and everyone involved. This promises to be a well received bond issue. I ask again that you approve the projects to be included in the referendum so that we can finalize this matter at the June 9 meeting. 3 COUNTY OF ROANOKE SUMMARY OF PROPOSED BOND PROJECTS PROJECT DESCRIPTION BOND AMOUNT COUNTY PROJECTS: NORTH COUNTY LIBRARY $1,500,000 DIXIE CAVERNS LANDFILL CLOSEOUT 3,000,000 DRAINAGE/FLOOD CONTROL 1,000,000 PARKS AND RECREATION 1,000,000 ROADS 500,000 VALLEY TECHPARK 1,000,000 FIRE HYDRANTS 183,000 CAVE SPRING HIGH SCHOOL PROPERTY 1,000,000 BOND ISSUANCE COSTS 100,000 TOTAL COUNTY PROJECTS 9,283,000 SCHOOLS PROJECTS: MASON'S COVE ELEMENTARY-CLASSROOM 530,000 ADDITION AND RENOVATIONS (INCLUDING $30,000 ARCH/ENG COSTS) BACK CREEK ELEMENTARY-CLASSROOM ADDITION 636,000 (INCLUDING $36,000 ARCH/ENG COSTS) CAVE SPRING ELEMENTARY-LIBRARY ADDITION 848,000 AND RENOVATIONS (INCLUDING $48,000 ARCH/ENG COSTS) ELEMENTARY SCHOOL RENOVATIONS: GLENVAR 300,000 HERMAN L. HORN 300,000 MOUNTAIN VIEW 300,000 OAK GROVE 300,000 BURLINGTON 300,000 MOUNT PLEASANT 300,000 CLEARBROOK 100,000 ROLAND E. COOK 100,000 --- ----------- 2,000,000 GLENVAR HIGH SCHOOL-MIDDLE SCHOOL ADDITION 2,650,000 (INCLUDING $150,000 ARCH/ENG COSTS) NORTHSIDE HIGH SCHOOL-ARCH/ENG COSTS 90,000 WILLIAM BYRD HIGH SCHOOL-ARCH/ENG COSTS 120,000 CAVE SPRING HIGH SCHOOL-ARCH/ENG COSTS 150,000 BOND ISSUANCE COSTS 100,000 TOTAL SCHOOL PROJECTS 7,124,000 -------------- TOTAL PROPOSED BOND ISSUE $16,407,000 4 O O N C O .~ ti U v C i L Q O 4.J v ti ~3 C O v O 0 L 4.J MM~ VLII 4C.J C O ~ ~C v v ~' Ol ~ ~ ~ ti C ti ` `~ ~ ~ ~ QCJ N O ~' ~ v ~ ~ v °~' 3'~-_~ ° °w a v c~ 3w ti E.o m~ - ti 3 v vt O C u > C V v v C~ as E.o•o~ O ~ Y > __ E C E O tiw c~ N ti v v ~ ~ v ~ ~ ~ Q ~ '~ 'l7 ~ ~ ~~ ~ ~ v 4.J ~ `v ~ v v ~ ~ ~ v c 3 v ~ O ~ Q .~ ~ U ~ L Q ti ~ O ~ ~ OO ~ ~ v C O .~ V .~ O O U ~ C v ,o O1C v ui w (/) c L ~ ~ .o C moo? 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O O Q V ~ w•c x$25 ~ ° v v E ~ o ~._ ~""' ~•~ :°^ `° ~'.-~ ~ ~ °c ~ v "' C~1 a L z U ~/~ ~ F~ a •'o u ~~~ ~ ~ > °= ° v o' W v~ ~ v~ O E oo O ", H i C v _ C ~n ,n ~ C ~ ~ YI a = v o ,,, ° ° o ~- ° ~ ~ E u ... ~., w ~ y c a o 0 6/ X o ~ ~ ~ 0 ~ ~ v ~ ~ ~ ti ~ > ooc..wUw o oa 3v~ W w n.v~a. .:_ o yw E~°o ~ U ~° +~ v v v O o v p v ~~QZats ~.C u.~ Proposed Bond Calendar Activity Date Bond Promotion June, July 1992 School Board adopts Resolution July 23, 1992 requesting referendum for General Obligation Bonds for school purposes County Board of Supervisors adopts August il, 1992 Resolution authorizing referendum for General Obligation Bonds for County purposes Circuit Court signs the order placing September 3, 1992 the bond referendum on the ballot Bond Referendum November 3, 1992 Begin work on preliminary Official April, 1993 Statement and other legal documents for bond sale Sale of Bonds August, 1993 First interest payment February, 1994 First principal payment and second August, 1994 interest payment 7 W W m W D Q W N iF•J z Q 8 J } ~ O O O O O CO 1A r (b ~ M 10 O l0 (O OD O M M ~ I r I 10 I ~ 00 r O 00 M r fT N ~O 0 M IA CD 10 ~ N I I f M N r N I 1 f~ I ~ n 7 n ~ ~ ~ ~ ~ Z f~ t~ ch c7 O M f~ aD ~ M tD 00 a0 10 1 e>D ~ I OO N P R to M 1 O i !>D 10 N ~...Q Z n In H M O r O 0 `-' t0 !n M N t0 N `-' 1~ •.• •.• v •• •.• v v v ~ v I I M ~ t}t}JJ[[ V _ ~ - v r v v 1 tp I v 1 I I I aD 10 CO O O O In 10 r O a0 r to M f~ t~ ~ CO ~ CO CO OD N CO to ~ < S I 10 1 ~ I IfLG ~ r r r ~ CO O 1~ ~ r O ~ r 00 tp ~ CO r r 00 ~ 01 r r 10 ~ ~ 00 N ~ ~ O M fD N ~ ~ 1A 00 O O 10 ~ 00 ~ Ch 10 h r 00 N N M 00 f~ I~ t0 M O ~ ~ 00 r M ~ 00 d' r I ~ N ~ 'O M M 10 O 1~ ~ O~ 10 t~ O O w' O tD ~ v N j N ~ ~ 10 10 ~ sf M M N N N N ~~ I ~ 1 I LL e~ ~ ^ N ~ ONO ~ ~ r ~ ~ J "' ~ D- N ~ ~ M a O N ~ ~ ~ I 0- ~ ~ r 0 r C0 O 1 I rC F'- M~ th r M C7 r N M M 00 d' M N N O N I~ OD N O t0 ~ N M j M d' ~ ~ r M (O M~ O N N O OD f~ !A ~ M r r r ~ f I N '~ I S ~. 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M M M i N ~ ~ N CMO O OMO ~~ IMp p to 0 0 0 0 0 0 0 0 0 ~^ I r W n N In v_ c~ o co ao c~ 1 0 I M N N M M N N ~ S N I N I :~ ~ I O I D O O l C 0 O O 00 ID M~~ N r r O O ~ In r ~ N i N I r -J N 10 r IA 1 A ~ Ip 1A O O O O O O O O O O O C I M I I ~ _ O N ~ ~ P N 00 O ~ ~ i ~ I ~ I Z S N 1n ~ 10 r r 10 10 CO V' LO+ ~ N N ~ S 0 CV 1 C"V~ N 1 'Q 10 C? ~ i ._ N N N r r r r r j 0 ~ CO d a, I I Q¢ rn rn ~i rn rn rn rn rn o 00 00 °o 0 0 0 00 00 ~o 0 1``, U l I I I I I I I I N N N N N N N N N N N r N M In 10 (~ 0 1 I 1 1 I 1 I 1 1 1 I ~ fn M a O 01 M } 1n CO I~ 00 M M M O O O N O i' p p p p O O O O~ O O O O S O O S O O O O O O O r N N N N N N N N N N Proposed Bond Project North County Branch Library Background The Hollins Branch Library is the second busiest library in the County library system. The 6,500 square feet facility had an annual circulation in 1991 of 164,951. It is estimated that this facility will be serving more than 28, 000 citizens within l0 years. To meet State standards, the library should encompass .6 square foot for each resident in the service area. This means the current facility is less than one-half the size and has one-third the seating space necessary to meet standards. Inadequate shelving space limits collection growth and citizen access to materials. The current facility also has limited parking and no handicapped access. While renovation of the existing facility is an option, it does not appear to be a viable one upon further review by the Library staff and Library Board. The renovation would require maximum use of a small, irregularly-shaped lot and would not alleviate the parking problem. Further, because of the estimated population growth in the North County area in the next 10 years as noted above, the expansion of the existing facility would be a temporary fix. Scone of the Bond Project The Library Board recommends construction of a new North County Branch Library to be funded through the proposed 1992 bond referendum. The recommendation is to construct a 17,000 square feet building on at least 4 to 5 acres of land with provisions for 65 parking spaces. This new branch could also house the Roanoke County historical collection, which is currently in storage due to lack of adequate display space. User convenience is the key factor to consider in selection of a library site. Anew site should reinforce current usage patterns, and should be attractive enough to encourage new usage. Since the present site of the Hollins Branch is very successful, the most pressing matter seems to be to acquire a site which addresses the issue of lot size and parking capacity. Easier access to the site, compared to the current situation, might also encourage greater use. Location should also be near a dedicated residential user base, and placement within a heavy flow of business, consumer, and commuter traffic . A site has not been selected at this point in time, however the Library Board and staff are in the process of beginning a search for possible locations. They are prepared to spend a great deal of time in carefully choosing and recommending a site for acquisition. 9 The projected cost of the new facility is outlined below: Description Planning Engineering/Design Construction Furniture/Equipment Automation Total Estimated Facility Cost Amount $ 15,000 120,000 1,207,000 140,000 45,000 $1,527,000 The construction costs are based on 17,000 square feet at a cost per square foot of $71. The $140,000 identified for furniture and equipment include tables and chairs for patrons, shelving for a 90,000 volume collection and a security system for the document collection. Automation costs include the MUX system, movement of existing terminals and new terminals for additional staff. It is estimated that two additional staff positions, a branch librarian and a library assistant will be required for the larger facility. Also, facility operating costs such as utilities and maintenance are estimated to increase for a total increase in annual operating costs of approximately $86,000. The Library Board has noted that additional funding may be necessary for parking due to County planning and zoning regulations. The number of parking spaces may need to be increased from 65 to 85, increasing the proposed cost of the project by $24,000 for site improvements and construction. This increased cost estimate will not be added to the proposed bond amount at this time. As well, moving expenses will be incurred when the transition from the old facility to the new facility takes place. The cost of the move will be addressed in future operating budgets. It is believed that current favorable construction costs will continue in the near future, therefore the proposed construction contingency was not included in the amount to be funded by the bond issue. The proposed facility cost outlined above does not include site acquisition costs. This is based upon the understanding that the current site and building would be offered for sale and that the revenues from this sale would be applied to the acquisition and preparation of a new site. The current Hollins Branch site should be highly desirable as a commercial property, and it is thought that such a land/building package would bring a substantial price. In summary, $1.5 million is the amount requested in the 1992 bond referendum for the construction of a new North County Branch Library. 10 Proposed Bond Project Close-out of Old Dixie Caverns Landfill Background Since the mid-1980s, Roanoke County has been working with the United States Environmental Protection Agency (EPA) and the Virginia Division of Waste Management to clean-up the old Dixie Caverns Landfill site. The EPA requires a long-term remedial solution to this clean-up. The County is currently in the process of cleaning up the landfill, while attempting to secure financial reimbursement for a portion of these clean-up costs from other responsible parties. Once the EPA accepts the final remedial clean-up, the County can begin to close-out the Dixie Caverns Landfill in accordance with current State and Federal regulations. Scope of Bond Project The funding of the close-out of the Dixie Caverns Landfill is proposed for inclusion in the 1992 bond referendum. The close- out procedure will include the development of a "cap" over the site in conformance with the specifications set out in the Resource Conservation and Recovery Act (RCRA Cap). The 22 acre site will require a clay covering of 2 feet in depth, drainage stone and 6 inches of top soil. A portion of the site, 6.2 acres, will require regrading and fill dirt because it is currently too steep for capping. A minimum of 4 monitoring wells will be necessary and must be monitored over a 30 year period. The present leachate collection system is sufficient. In fact, once the site is capped, the leachate production will probably be reduced thereby reducing the County's yearly operating cost for leachate removal. The total estimated cost for close-out of the old Dixie Caverns Landfill site is $3.0 million. 11 Drainage Projects for the Proposed Bond Issue Proiect Summar Development of a Regional Stormwater Management Master Plan (County's Share) Remedial Projects Identified in the Master Plan Major County Drainage Projects Regional Stormwater Management Master Plan $ 300,000 210,000 490,000 $1,000,000 In 1985, the Fifth Planning District Commission sponsored a study for Roanoke County, the City of Roanoke, the City of Salem and the Town of Vinton to determine the feasibility of implementing a regional Stormwater management program. Due to the proposed high cost of studying all of the tributaries in the region, it was decided that the localities should concentrate on thirteen "high priority" watersheds that were deemed critical. These are as follows: 1. Glade Creek 8. Back Creek 2. Cole Hollow Brook 9. Ore Branch 3. Mason Creek 10. Murray Run 4. Tinker Creek 11. Mudlick Creek 5. Peters Creek 12. Dry Branch 6. Carvin Creek 13. Gish Branch 7. Lick Run The total cost of developing a Regional Stormwater Management Master Plan is $625,000. Roanoke County's share is estimated to be $300,000. A comprehensive Stormwater management program involves developing a watershed "master plan", which identifies the most appropriate control measures and optimum locations to control watershed-wide impacts. This approach typically involves combinations of the following: (a) strategically locating a single Stormwater detention facility (as opposed to several smaller detention ponds);. (b) providing stream channel improvements where necessary; and (c) nonstructural measures such as parkland acquisition and floodproofing to supplement structural control measures. The master plan approach offers significant advantages over the piecemeal approach, including: reductions in capital and in operating and maintenance costs; reductions in the risk of 12 downstream flooding and erosion; opportunities to manage existing stormwater problems; increases in land development opportunities; increased opportunities for recreational uses of facilities; potential contributions from land and real estate development; and conformity with land use planning issues. Should participation in the regional approach by the other localities not occur, Roanoke County would still pursue the Stormwater Management Master Plan for those "high priority" tributaries that have the most impact on the County. Limited involvement by the other localities could still be offered on an individual watershed basis according to fund availability. Remedial Projects Remedial action projects will be identified as a result of the master plan analysis. Such projects will include detention facilities, channel improvements, and other means to mitigate flooding or damage in flood-prone areas of Roanoke County. Once the alternatives for remedial action projects in each watershed have been selected, the projects will be screened to ensure that the proposed improvements will not result in the local flooding problem being transported to a downstream location. In addition, a remedial action plan must not only consider the measures required to relieve the existing flooding problem, but structural control measures must be designed and sized to account for the runoff from future development in the study area. The runoff impacts of future land use patterns can be predicted by applying the stormwater management model. Major Projects The Engineering and Inspections Department maintains an inventory of drainage problems throughout the County. Attached are some projects that attempt to address these problems County-wide: 1. sierra Drive/Fenwick Drive Description: County-owned sinkhole receives runoff from subdivision which floods adjacent properties. A 36" storm sewer will have to be constructed along Sierra Drive to Garvin Creek. Estimated Cost: $90,000 Magisterial District: Hollins 2. Green valley Description: Poor overall drainage contributes to property damage. A trunk line storm sewer will be installed parallel to Colony Lane and channel improvements made on Murray Run adjacent to the Green Valley subdivision. Estimated Cost: $75,000 Magisterial District: Cave Spring ?3 3. Nottingham Hills Area Description: Severe erosion and flooding along the headwaters of Mudlick Creek create problems in the Farmington, Nottingham Heights, and Castle Rock Farms subdivisions. Channel improvements, including streambank stabilization are planned for these areas. Estimated Cost: $45,000 Magisterial District: Windsor Hills 4. Mason Creek Description: Residential flooding from Mason Creek along Catawba Valley Drive (Rte. 311) will require channel improvements and installation of rip rap at severely eroded areas. Estimated Cost: $75,000 Magisterial District: Catawba 5. Wolf Creek Description: Residential flooding and erosion in the Stonebridge Acres and Spring Grove subdivisions adjacent to Wolf Creek. Reconstruct channel from Stonebridge Drive to Stonebridge Circle. Stabilize channel adjacent to Spring Grove. Estimated Cost: $50,000 Magisterial District: Vinton 6. Mount Vernon Heights Description: Undersized storm sewer facilities contribute to residential flooding along Manassas Drive. Replace the existing storm sewer with adequate facilities. Estimated Cost: $20,000 Magisterial District: Cave Spring 7. Dwight Hills Description: Inadequate storm sewer causes residential flooding in this subdivision. Construct storm sewer system to serve this area. Estimated Cost: $40,000 Magisterial District: Hollins 8. Merriman/Starkey Road Description: Inadequate channel and undersized culverts have contributed to residential and commercial flooding in this area. Reconstruction of the channel and installation of proper storm sewer facilities along Buck Mountain Road to the Starkey area. Estimated Cost: $95,000 Magisterial District: Cave Spring. 14 Discussion of Proposed Parks and Recreation Bond Projects The Parks and Recreation Department bond projects have been divided into two basic categories as noted below: Renovation Projects: Ball Field Renovations $ 116,000 Tennis Court Renovations 210,400 Facility and Playground Repairs 113,600 Outdoor Light Repairs 60,000 Total Renovation Projects 500,000 New Facilities (See attached list) 500,000 Total Parks and Recreation Project Cost 1,000,000 The Parks and Recreation Department staff developed a list of the major renovation projects for the County's existing park facilities as well as a list of new park facilities needed based on current program registrations and projected growth. The presidents of each of the recreation clubs in the County were then asked to prioritize the needed facilities in their respective communities. The results were compiled and submitted to the Parks and Recreation Advisory Commission who prioritized the projects by magisterial district. Both groups determined that maintenance and repair of existing facilities should take priority over new facilities. The completed project list for new facilities totals approximately $1.8 million. The items are in priority sequence by magisterial district. The $500,000 proposed for new facilities will be distributed among the districts according to project priority. If more than $500,000 is authorized by the Board of Supervisors for new facilities, staff will continue to select projects by district according to priority. Staff will also attempt to maximize the value of the dollars received by attempting to leverage bond monies against private donations and public or private grants. Staff will work closely with the recreation clubs to continue to meet the on going needs of their respective communities. 15 COUNTY OF ROANOKE PARKS AND RECREATION PRIORITIZED NEW FACILffY LIST FOR THE PROPOSED BOND ISSUE MAGISTERIAL. DISTRICT '! LOCATION 'PROJECT ,; ... COST ,.; PRIORITY DISTRICT UNNING TOTAL - :.:. HOLLINS WALROND PARK (1) SOCCER FIELD $31,000 1 $31,000 WALROND PARK (2) BASEBALL FIELDS 62,000 2 93,000 WALROND PARK LIGHT SOCCER FIELD 72,000 3 165,000 WALROND PARK PURCHASE LAND 50,000 4 215,000 WALROND PARK PARKING LOT 20,000 5 235,000 NORTHSIDE HS RE-ALIGN (2) FIELDS 62,000 6 297,000 NEW BONSACK PARK BALL FIELD 20,000 7 317,000 NEW BONSACK PARK PICNIC SHELTER 15,000 8 332,000 NEW BONSACK PARK PLAYGROUND EQUIPMENT 10,000 9 342,000 NEW BONSACK PARK PARKING LOT 10,000 10 352,000 VINTON VINYARD PARK (2) BASEBALL FIELDS 62,000 1 62,000 VINYARD PARK LIGHT SOCCER FIELDS 150,000 2 212,000 VINYARD PARK UTILITIES FOR RESTROOM 25,000 3 237,000 VINYARD PARK PARKING EXPANSION 20,000 4 257,000 VINYARD PARK PLAYGROUND EQUIPMENT 10,000 5 267,000 MOUNT PLEASANT PARK (1) LIGHTED BALL FIELD 125,000 6 392,000 STONEBRIDGE 11 UTILITIES FOR RESTROOM 25,000 7 417,000 CATAWBA WHISPERING PINES PARK (1) LIGHTED BALL FIELD 91,000 1 91,000 WHISPERING PINES PARK UTILITIES FOR RESTAOOM 25,000 2 116,000 WHISPERING PINES PARK PARKING EXPANSION 10,000 3 126,000 GREEN HILL PARK PARKING EXPANSION 10,000 4 136,000 WHISPERING PINES PARK TENNIS/BASKETBALL 36,000 5 172,000 GREEN HILL PARK (2) PICNIC SHELTERS 30,000 6 202,000 GREEN HILL PARK (3) TENNIS COURTS 54,000 7 256,000 WINDSOR HILLS GARST MILL PARK LIGHTS (2) FIELDS 124,000 1 124,000 NEW FIELDS (COMPLEX) (4) FIELDS 124,000 2 248,000 HIDDEN VALLEY (1) FIELD 31,000 3 279,000 NEW FIELDS (COMPLEX) UTILITIES FOR RESTROOM 25,000 4 304,000 GARST MILL PARK (1) FOOTBALL FIELD 31,000 5 335,000 NEW FIELDS (COMPLEX) PURCHASE LAND 50,000 6 385,000 CAVE SPRING STARKEY TREATMENT PLANT (2) BALL FIELDS 62,000 1 62,000 STARKEY PARK (2) BALL FIELDS 62,000 2 124,000 STARKEY TREATMENT PLANT (1) FOOTBALL FIELD 31,000 3 155,000 STARKEY TREATMENT PLANT LIGHT (1) BALL FIELD 62,000 4 217,000 STARKEY TREATMENT PLANT LIGHT (2) SOCCER FIELDS 144,000 5 361,000 STARKEY PARK UTILITIES FOR RESTROOM 25,000 6 386,000 --------------- $1,796,000 aasassssaas 16 Summary of Parks and Recreation Facility Operating Costs Averace Construction Costs • Construction of an unlighted baseball or $ 31,000 soccer field with amenities such as backstop, fencing, goals, etc. • Install Lights: Baseball Field $ 62,000 Soccer Field $ 72,000 • Tennis Courts: Construct/Re-construct $ 18,000 Asphalt Overlay, Seal, Stripe $ 13,000 Seal and Stripe $ 2,400 • Fencing Chain Link Backstop and Player Control $ 5,000 Fence (1 field) Outfield Fencing (1 field) $ 4,000 Averace Annual Operatinc Costs Per Field • Unlighted Baseball Field $ 5,492 • Soccer/Football Field $ 6,374 • Operating Cost to Light One Baseball Field $ 500 • Operating Cost to Light One Soccer Field $ 1,000 * Multiple use or combination use fields m~ modify the average annual cost or construction cost of these facilities. 17 Road Bond Project vDOT Revenue Sharing Matching Funds Background The Virginia Department of Transportation (VDOT) provides a Revenue Sharing Grant to local governments for upgrading roads already in the Secondary Road System. This Revenue Sharing Program allows a dollar-for-dollar match of County funds by the State up to a maximum of $500,000 annually. This would generate $1,000,000 for roadway improvements that would include repaving, reconstruction, drainage improvements and safety improvements. Scope of Bond Project The proposed bond issue includes $500,000 for Roanoke County's local match to VDOT's Revenue Sharing Grant in FY1992-93. 18 V Z Q ¢ LL O V ..... ............... ................. ` 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0$$ g$ o$ o S S$ S$ S$ o 0 0 0 0 o S o 0 0 0 0 o S S v? 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'' } 000>pOU> W ~cA~CQOCpZa } W Q W ~~OQQpo[GCQ pooo pa~o~~~oz zz oo~o~~ooo~i3m aQ-v,og ww3z 3$YQ~moQp>c~ ugo>~oO ' < g ~ wwp Qwzw ooo~z3~o~w Qo cnmm~m3g~w~~i~3WZOwwo$ 3z ooai?~~c~~v~a~~WJ~oo~zJa xxxv~Y3mmcsmw~o~~i3atc>a~a~c.~ ,~j "' Cq S M tC S M COD OMf ~ Off ~ ~ CD ~ O 1~ IA O O 10 1`~ M M ^ J a O O~ <O ~~ N M M~ CO C D C O ~ ~ (CI S^ S~ C 0 0 ~ ~ ~ m ' ,` ~ ~ ~ CD CA O r N M IA <O 1~ CO M O r N M e} ID <O f~ CO M M M M `? `? ~ ~ ~ ~ 'Q ~ ~ sr IA 1~ In In to to ~ In IA IA _ 20 Economic Development Bond Project Valley TechPark Background During 1990, the Roanoke County Board of Supervisors and Industrial Development Authority jointly made a proposal to Allied-Signal Corporation to locate a $31 million disc brake manufacturing facility on a 177 acre industrial site in the Glenvar area of Roanoke County. The County provided $880,000 to the Industrial Development Authority for the purchase of the site, which was then given to Allied-Signal for the purpose of constructing the disc brake facility. Another $600,000 was expended by Roanoke County to extend a sewer line to the property for a total investment of $1,480,000. The recession of 1991 caused a delay and eventual cancellation of Allied-Signal's project. Under the terms of the County's development proposal, Allied-Signal returned ownership of the property to the Roanoke County Industrial Development Authority. The property has been renamed Valley TechPark and is being marketed by Roanoke County and the Roanoke Valley Economic Development Partnership as a large industrial site. Since the Roanoke County Industrial Development Authority is the owner of the property, they have reviewed several proposals for the use of the property. Industrial prospects have inquired about the availability of portions of the site (15-25 acres). This action would cause the Industrial Development Authority to subdivide the property. Subdivision requires that the owner/developer of the property extend water and sewer on site, provide a road, extend private utilities and develop a drainage system. The .Industrial Development Authority does not have the funds in their budget to perform these development functions. Scope of Bond Project The bond proposal includes $1,000,000 for an economic development project. The recommendation is that these funds be used for planning and construction of road access, on-site water and sewer, stormwater management, erosion control and project contingencies to transform the industrial site into the Valley TechPark Industrial Park. The $1,000,000 would provide a "leverage" to obtain other development monies from the State of Virginia to further develop the site. These include the Industrial Access Road Fund, Virginia Community Development Block Grant Program and Virginia Revolving Loan Fund. Therefore, the bond funds (if approved) would provide funds for construction as well as a "match" or leverage to obtain other development loans and grants. 21 • w.uuuw a ~ Qw~ c~ k~y,~ fTr- t" Faso n ~~+.r ~ ; NEXT T: ~~ "" S11 Pa'~~ A~X/t C RNS Exir N~af 5 a . • AR ~ ; K~~y ~~ ~,o~ ;~ • uoo F GZ~!.... tiii~~~:::`: FORE <:;:::l~4:R!!c:::>:;::•:::; , :~:~:~:~:~::~:~•.~:~~~.:'~:~~:~:~:~::~:~.:~:•:~:.:';~::~. fit .,aoa ... , ANG LINDSEY ~ _~ . ~ WggUN Site name: Valley TechPark S1Z@: 177 aCr@3 Zoning: M-1, M-2C Comprehensive Plan Designation: Principal Industrial Access: Route 11/460 Water: 16-inch off site Sewer: 8-inch on site Availability: Property is available for sale through Roanoke County Industrial Development Authority 22 Proposed Bond Project Placement of New Fire Hydrants Background In 1980, the County adopted a Water Ordinance requiring developers to install fire hydrants every 800 feet on any water main extensions. This was updated in 1986 to require a fire hydrant every 1000 feet. Currently there are seventy-five locations on the Fire Hydrant Priority List that meet the rating criteria established by the Insurance Service Office, a nationally recognized evaluator of community fire protection capabilities, for location of a new fire hydrant. All locations identified on the Fire Hydrant Priority List are on existing water mains of 6 inches or more, that were installed prior to the adoption of the Water Ordinance in 1980. The purpose of adding fire hydrants on existing water mains in Roanoke County is to enhance fire protection and lower fire insurance rates for affected residences. Scope of Bond Project Funding for the installation of fire hydrants at the locations identified on the priority list is included in the proposed 1992 bond referendum. The total estimated cost of installation of all seventy-five fire hydrants is $183,000. Once the County completes the installation of these hydrants, the outstanding fire hydrant needs on existing water mains will have been satisfied. 23 COUNTY OF ROANOKE PRIORfT1ZED UST OF'PROPOSED FIRE HYDRANT ADDITIONS 1. 2505 ELECTRIC ROAD-OUR LADY OF NAZARETH CHURCH 38. HUGH AVENUE NW AND ESTES STREET NW 2. 1887 ELECTRIC ROAD-GOOD SHEPARD LUTHERAN CHURCH 39. WHIPLEDALE AVENUE NW AND QUAIL HOLLOW 3. COLONIAL AVENUE SW AND OGDEN ROAD SW 40. PEYTON STREET NW AND ESTES STREET 4. MAIN ENTRANCE CAVE SPRING HS CHAPPARAL DRIVE 41. HOLLINS ROAD AND GARMAN DRIVE NW 5. 4203 ELECTRIC ROAD-OLDEN AND ELECTRIC ROAD SW 42. 5265 NORTHSPRING DRIVE NW 6. GLENVAR HIGH SCHOOL 43. 5416 PLANTATION ROAD NW 7. WILLIAMSON ROAD AND COMMANDER DRIVE NW 44. DEER PARK DRIVE AND HEATHER HILL NW 8. WATER FALL DRIVE AND SUNDANCE CIRCLE NW 45. 602 MAGNOLIA STREET NW 9. ROUTE 24 AND BAKER DRIVE 46. HOLLINS ROAD AND CARLOS DRIVE NW 10. 6 HYDRANTS BETWEEN SALEM AND N0.9 FIRE STATION 47. WILLIAMSON ROAD NW AT NELMS DRIVE WEST MAIN STREET 48. HOLLINS ROAD AT TREVILLIAN 11. 2730 OLDEN ROAD-COLONIAL AMERICAN BANK 49. HOLLINS ROAD AT BEAUMONT 12. COLONIAL AVENUE SW AND GIRARD DIRVE SW 50. GARST MILL ROAD AT HOLLOWDALE SW 13. COLONIAL AVENUE SW AND GEORGETOWN ROAD SW 51. 6339 NELL DRIVE 14. COLONIAL AVENUE SW AND OVERDALE ROAD SW 52. 7016 PLANTATION ROAD 15. MANASSAS DRIVE AND ANTIETAM DRIVE SW 53. EVENINGWOOD LANE AND NORTHLAKES DRIVE 16. MANASSAS DRIVE AND BUNKER HILL DRIVE SW 54. SUMMER DRIVE AND EVENING WOOD LANE 17. ROUTE 24 AND MAPLE WOOD DRIVE 55. 544 WATER OAK DRIVE NW 18. ROUTE 24 AND LINDEN WOOD DRIVE 56. PLANTATION ROAD AND PETTY AVENUE 19. PLANTATION ROAD NW AND SANTEE ROAD 57. WILLIAMSON ROAD AT ENON BAPTIST CHURCH 20. WHIPLEDALE AND TWILIGHT ROAD NW 58. HOLLINS ROAD AT SHADWELL DRIVE 21. FINNEY DRIVE AND CAMBRIDGE DRIVE 59. 3434 ELECTRIC ROAD SW-K92 22. PEDIGO LANE AND CAMBRIDGE DRIVE 60. BRAMBLETON AVENUE AT OLD CAVE SPRING ROAD 23. WOODLAND DRIVE AND COLONIAL AVENUE SW 61. 4955 NORTHLAKES DRIVE 24. VALLEY FORGE AND BUNKER HILL DRIVE SW 62. SUMMER DRIVE AND NORTH GARDEN LANE 25. HARDY ROAD AND FINNEY DRIVE 63. MASON PARK DRIVE AND WINTER PARK DRIVE 26. 6231 NELL CIRCLE NW 64. WILLETT AND HASTINGS SW 27. MANASSAS DRIVE AND VIEW AVENUE SW 65. WEST MAIN STREET-DIXIE CAVERNS AUTO PARTS 28. SUGAR RIDGE ROAD SW AT OLD BARN CIRCLE 66. NORTHLAKES AND GREEN TREE LANE 29. HOLLINS ROAD NE ROANOKE FISH AND OSTER 67. 5416 PLANTATION ROAD 30. STARKEY ROAD SW AND EDEN LANE SW 68. WILLIAMSON ROAD AND DENT ROAD 31. CANTER DRIVE AND LAKELAND DRIVE SW 69. TINKER VIEW AND SHADWELL DRIVE NW 32. HUGH AVENUE NW AND PEYTON STREET NW 70. BENOIS ROAD SW AT RAILROAD TRACKS 33. 3203 WOODLAND DRIVE SW 71. FRANKLIN ROAD SW AT BUCK MOUNTAIN ROAD SW 34. NORTHLAKES DRIVE NW AND EAST DALE NW 72. FRANKLIN ROAD SW AND 5000 BLOCK OF STABLE RD 35. WILLIAMSON ROAD NW AT ENTRANCE TO ROANOKE 73. VALLEY AVENUE SW AND MEADOWVIEW ROAD SW VALLEY CHRISTIAN SCHOOL 74. VALLEY AVENUE SW AND BOOKER ROAD SW 36. 3340-3350 BLOCK OF WOODLAND DRIVE SW 75. BOOKER ROAD SW COUNTY LEISURE ARTS BUILDING 37. GLENVAR ELEMENTARY SCHOOL ENTRANCE 24 Y Roanoke County Schools Fiscal Year 1992-93 Proposed Bond Projects s 1. Mason's Cove - Classroom addition and $ 500,000 renovations Architecture/engineering costs (6~) 30,000 2. Back Creek - Classroom addition 600,000 Architecture/engineering costs (6$) 36,000 3. Cave Spring Elementary - Library addition and 800,000 renovations Architecture/engineering costs (6~) 48,000 4. Glenvar Elementary - Electrical upgrade, 300,000 heating and air conditioning 5. Herman L. Horn - Electrical upgrade, 300,000 heating and air conditioning 6. Mountain View - Electrical upgrade, 300,000 heating and air conditioning 7. Oak Grove - Electrical upgrade, 300,000 heating and air conditioning 8. Burlington - Electrical upgrade, 300,000 heating and air conditioning 9. Mount Pleasant - Electrical upgrade, 300,000 heating and air conditioning 10. Clearbrook - Electrical upgrade, 100,000 heating and air conditioning 11. Roland E. Cook - Electrical upgrade, 100,000 heating and air conditioning 12. Glenvar High - Middle school 2,500,000 addition - (Close Ft. Lewis) Architecture/engineering costs (6~) 150,000 13. Northside High - Architecture/engineering 90,000 14. William Byrd High - Architecture/engineering 120,000 15. Cave Spring High - Architecture/engineering 150,000 7,024,000 Bond issuance costs (estimated) 100,000 Total School Bond Projects $ 7,124,000 25 1 ACTION NO. ITEM NO. _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 9, 1992 AGENDA ITEM: Joint Worksession with the Planning Commission; Discussion of Zoning Ordinance COUNTY ADMINISTRATOR' S COMMENTS : ~ ~'~ ~-Y~~¢-~-L-„ ""`'`~ /~ ~~ ~/' ~ /~~''_.~.-~ ~--c~~j [Ya-,,mac c^ .~-=-~-c;t ~- , ~~ ~/•~'~'~1 // BACKGROUND• On April 7 and June 2, 1992 the Planning Commission held public hearings on the proposed zoning ordinance. Between the two hearings the Commission held numerous worksessions to evaluate all of the comments and changes recommended by the community. At the conclusion of their public hearing on June 2, 1992, the Planning Commission unanimously recommended approval of the new zoning ordinance to the Board. At your worksession Tuesday, the Commission's recommendations will be presented, with a focus on the major elements of the new ordinance. The enclosed addendum report reflects all of the changes that the Commission made to the March 1992 draft of the ordinance. These changes were in response to the public comments received between March and June. These changes will be incorporated into a revised ordinance which will be transmitted to the Board on June 19th. A first reading of the ordinance will be scheduled for your June 23, 1992 meeting. STAFF RECOMMENDATION: Staff recommends as follows: 1. A joint worksession with the Commission be held on June 9, 1992 n~-a z Respectfully Submitted, Terrance L'. Har ngton Director, of Planning and Zoning Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Approved, A y~a- Elmer C. Hodge County Administrator Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs Y "~ Recommended Zoning Ordinance Adoption Schedule June 2, 1992 Commission Recommends Approval of the Ordinance. June 9, 1992 June 19, 1992 June 23, 1992 July 14, 1992 July 28, 1992 Joint Commission/Board Worksession to Discuss Commission Recommendations. Board receives Addendum Revisions to March 1992 Draft. Board Receives June 1992 Draft of the Zoning Ordinance which Incorporates all of the Addendum Revisions. Board Holds First Reading of the Ordinance and Accepts Public Comments on the Draft. Board of Supervisors Worksession on the Ordinance (Optional). Second Reading and Public Hearing on the Ordinance. Board Action. -~ ADDENDUM REVISIONS TO TH E MARCH 9, 1992 DRAFT OF THE PROPOSED ZONING ORDINANCE THE REVISIONS CONTAINED IN THIS ADDENDUM ARE THE RESULT OF NUMEROUS WORK SESSIONS HELD BY THE PLANNING COMMISSION IN RESPONSE TO THE COMMENTS RECEIVED AT THE OPEN HOUSE MEETINGS HELD IN MARCH AND THE PUBLIC HEARINGS ON APRIL 7, 1992 AND JUNE 2, 1992. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THE MARCH 9 DRAFT WITH THESE REVISIONS TO THE BOARD OF SUPERVISORS AT THEIR MEETING ON JUNE 2, 1992. r June 4, 1992 PROPOSED REVISIONS TO THE 1992 ZONING ORDINANCE Page 5 Rename Section 21-10 "Certificates of Zoning Compliance" and change all references in the Ordinance from "Certificates of Occupancy" to "Certificates of Zoning Compliance". Page 11 Add provisions incorporating "old" conditional zoning which allow acceptance of cash and off-site proffers pursuant to Section 15.1-491 of the Code of Virginia. Page 17 Add to Section 21-23-2 in the Nonconforming uses section, a new subsection (F) as follows: "(F) Any legally established use which existed prior to the adoption of this ordinance, or any subsequent amendments, shall not be considered a nonconforming use where a special use permit is now required for establishment of such use. The use shall be allowed to continue operation, as well as reconstruct or structural alter the building or structure without the necessity of obtaining a special use permit. However, approval of a special use permit shall be required for any future expansion, extension or enlargement of the use or structure." Page 24 Add to the definition BUILDING, HEIGHT OF the following: "(For exemptions, see Section 21-100-2.)" Page 25 Revise the definition of DECK, in keeping with the definition of BUILDING HEIGHT, to the following: "A structure, without a roof, directly adjacent to a principal building which has an average elevation of 30 inches or greater from finished grade. A deck may be constructed of any materials." Page 26 Delete the definition for FLOOR AREA, NET. Page 27 Modify the definition of LOT, DEPTH OF as follows: "LOT, DEPTH OF -The average horizontal distance between front and rear lot lines. The average shall consist of the horizontal distances of the side lot lines and the distance of a line connecting the midpoints of the front and rear lot lines." 2 Page 28 Modify the definition of LOT FRONTAGE by adding the following: "On curvilinear streets the arc between the side lot lines shall be considered the lot frontage." Insert the following definition for LOT, PIPESTEM: LOT, PIPESTEM - A "panhandle" or "flag" shaped lot with its widest point set back from the road at the rear of another lot (called the pipe), and having a thin strip of land connecting to the road to provide legal access and frontage (called the stem). Pipestem lots are also referred to as panhandle lots or flag lots. Modify the definition of LOT WIDTH as follows: "LOT WIDTH -The average horizontal distance between side lot lines. The average shall consist of the horizontal distances of the front and rear lot lines and the distance of a line connecting the midpoints of the side lot lines." Page 29 Modify the definitions of OPEN SPACE and OPEN SPACE, COMMON by adding the following: "Open Space may include, recreation centers, swimming pools, tennis and basketball courts, and similar facilities." Add the following definition: "OVERLAY DISTRICT - A district established by this Ordinance to prescribe special regulations to be applied to a site in combination with the underlying or base district." Revise the definition of PATIO, to be consistent with changes made to the definition of DECK, as follows: "A level surfaced area directly adjacent to a principal building which has an average elevation of not more than 30 inches from finished grade, and without walls or a roof. A patio may be constructed of any materials." Page 30 Add the following definition: "REPLACEMENT COST: The cost of restoring a damaged building or structure to its original condition. Replacement cost shall include reasonable estimates of the cost of materials and labor and shall be compared with the assessed value as determined by the County Assessor to determine the percentage of the cost of improvements." 6/4/92 3 Page 32 Add to the definitions of YARD, FRONT, REAR and SIDE the following: "(For additional provisions and exemptions, see Section 21-100-2.)" Page 34 Modify the Use Type STABLES, PRIVATE to read as follows: "STABLES, PRIVATE -The keeping, breeding, or raising of horse or ponies exclusively for the personal use and enjoyment of the owner or occupant of the property or the riding of horses or ponies by the owner or occupant of the property and their guests." Page 35 Modify the Use type MULTI-FAMILY DWELLING to include "elderly housing". Page 37 Add the following definition: "HOME FOR ADULTS - An establishment that provides shelter and services which may include meals, housekeeping, and personal care assistance primarily for the elderly. Residents are usually functionally impaired and socially isolated but otherwise in good health. They are able to maintain asemi-independent life style, not requiring the more extensive care of a nursing home." Page 38 Revise the Use Type descriptions for Utility Services as follows: "UTILITY SERVICES, MINOR -Services which are necessary to support development within the immediate vicinity and involve only minor structures. Including in this use type are distribution lines and small facilities that are underground or overhead, such as transformers, relay and booster devices, and well, water and sewer pump stations. Also included are all major utility services which were in existence prior to the adoption of this ordinance. UTILITY SERVICES, MAJOR -Services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, community water and waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission." Page 41 Revise the definition of EQUIPMENT SALES AND RENTAL as follows: "EQUIPMENT SALES AND RENTAL -Establishments primarily engaged in the sale or rental of tools, trucks, tractors, construction equipment, agricultural implements, and similar industrial equipment, and the rental of mobile homes. Included in this use type is the incidental storage, maintenance, and servicing of such equipment." 6/4/92 4 Page 44 Modify the Use Type MEATPACKING AND RELATED INDUSTRIES to read as follows: "or offal from dead animals." Add the following to the Use type TRUCK TERMINAL: "Included in the use type would be express and other mail and package distribution facilities, including such facilities operated by the U.S. post office." Page 48 In the AG-3 district, move "Bed and Breakfast" in Section 21-32-2 from requiring a special use permit (Subsection B) to uses permitted by right (Subsection A). Page 49 In Section 21-32-3 (A) 1.c., in the AG-3 district, delete lot width reference and standard. In Section 21-32-3 (A) 1.d., in the AG-3 district, revise the width to depth ratio provisions to read as follows: "Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance." Page 51 In the AG-1 district, under Section 21-33-2, move "Bed and Breakfast" from requiring a special use permit (Subsection B) to uses permitted by right (Subsection A). In Section 21-33-3 IA) 1.c., in the AG-1 district, delete lot width reference and standard. In Section 21-33-3 (A) 1.d., in the AG-1 district, revise the width to depth ratio provisions to read as follows: "Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance." Page 52 In Section 21-33-3 (B) 1. reduce the front yard requirement to "30 feet". In Section 21-33-3 (C) increase the maximum height for all structures to "45 feet" . Page 54 In the AR district, revise the minimum lot requirements by replacing all of Section 21-34-3 (A) with the following: "1. Lots served by private well and sewage disposal systems, or either public water or public sewer: 6/4/92 5 a. Area: 1 acre (43,560 square feet) b. Frontage: 110 feet on a publicly owned and maintained street. 2. Lots served by both public sewer and water: a. Area: 1 acre (43,560 square feet) b. Frontage: 90 feet on a publicly owned and maintained street." Delete Section 21-34-3 (A) 1. c. and 2. c. establishing a reference and standard for lot width. Delete Section 21-34-3 (A) 1. d. and 2. d. establishing the width to depth ratio. Page 55 In Section 21-34-3 (B) 1., in the AR district, reduce the front yard requirement to "30 feet" . In Section 21-34-3 (6) 2. a. and b., in the AR district, reduce the side yard requirement from "20 feet" to "15 feet". In Section 21-34-3 (C1, in the AR district, increase the maximum height for all structures to "45 feet". Page 57 In Section 21-36-2 (BI 3., in the AV district, add the Use Type "Home for Adults" as a use requiring a special use permit. Page 58 In Section 21-36-3 (A) 1. b. reduce the frontage from "100 feet" to "85 feet." In Section 21-36-3 (A) 1.c. and 2. c., , in the AV district, delete lot width reference and standard. Page 59 In Section 21-36-3 (C), in the AV district, increase the maximum height for all structures to "45 feet". Page 61 In the R-1 district, revise the minimum lot requirements by replacing all of Section 21-41-3 (A) 1. and 3. with the following: "1. All lots served by private well and sewage disposal systems: a. Area:.75 acre (32,670 square feet) b. Frontage: 90 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street." 6/4/92 6 Also in Section 21-41-3 IA1 1.c., 2.c. and 3.c., in the R-1 district, delete lot width reference and standard. Page 62 In Section 21-41-3 (C1 1. a., in the R-1 district, increase the maximum height for principal structures to "45 feet". Page 63 In the R-2 district, in Section 21-42-2 (B) 1., add "Townhouse *" by special use permit. Page 64 In the R-2 district, revise the minimum lot requirements by replacing all of Section 21-42-3 (A) 1. with the following: "1. All lots served by private well and sewage disposal systems: a. Area:.75 acre (32,670 square feet) b. Frontage: 90 feet on a publicly owned and maintained street." In Section 21-42-3 (A) 1.c., 2.c. and 3. c., in the R-2 district, delete lot width reference and standard. Page 65 In Section 21-42-3 (C) 1. a., in the R-2 district, increase the maximum height for principal structures to "45 feet". Page 67 In the R-3 district, revise the minimum lot requirements by replacing all of Section 21-45-3 (A) 1. and 3. with the following: "1. All lots served by private well and sewage disposal systems: a. Area:.75 acre (32,670 square feet) b. Frontage: 90 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street." Also in Section 21-45-3 (A) 1.c., 2.c. and 3.c., in the R-3 district, delete lot width reference and standard. Page 68 In Section 21-45-3 (C) 1. a., in the R-3 district, increase the maximum height for principal structures to "45 feet". 6/4/92 7 Page 70 In the R-4 district, revise the minimum lot requirements by replacing all of Section 21-46-3 (A) 1. and 3. with the following: "1. All lots served by private well and sewage disposal systems: a. Area:.75 acre (32,670 square feet) b. Frontage: 90 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street." Also in Section 21-46-3 (AI 1.c., 2.c. and 3.c., in the R-3 district, delete lot width reference and standard. Page 71 In Section 21-46-3 (C) 1. a., in the R-4 district, increase the maximum height for principal structures as follows: "Principal structures: 45 feet, including rooftop mechanical equipment. The maximum height may be increased to 60 feet provided each required side and rear yard is increased two feet for each foot in height over 45 feet." Page 73 In the PRD district under Section 21-47-3 (A) 4. revise the open space criteria to read as follows: "b. Minimum horizontal dimension: 50 feet, except that areas with a horizontal distance of not less than 20 feet shall be counted as open space provided such areas contain facilities such as, but not limited to, bikeways, exercise trails, tot lots, gazebos, picnic tables, etc." In the PRD district under Section 21-47-3 (A) 5. revise the open space bonus to read as follows: "5. Open space bonus: for each additional 5 percent of open space the maximum gross density specified in (AI 2. above shall be increased 2.5 dwelling units per acre. The maximum open space bonus shall be 25 percent." Page 74 In the PRD district under Section 21-47-3 (AI 7. revise as follows: "7. Streets in the PRD district may be public in accordance with VDOT and County standards or may be private. In reviewing the PRD preliminary master plan, the Commission may recommend, and the Board may approve, one or more private streets within the proposed district." 6/4/92 g Page 79 Delete all of Section 21-48 dealing with Manufactured Home Parks. Insert the following as a Manufactured Home Subdivision and Park Overlay district, and move the site development regulations for parks under 21-48-3 to Article IV, Use and Design Standards. "SEC. 21-48 R-MH MANUFACTURED HOUSING OVERLAY DISTRICT Sec. 21-48-1 Purpose (A) The provisions of the R-MH Manufactured Housing Overlay District are designed to increase opportunities for affordable housing alternatives, to recognize modern advances in manufactured housing technology, and to promote cost effective site development. This overlay district provides locations where manufactured housing communities may harmoniously develop in residential areas in which a mix of other affordable housing types -- multi- family apartments, duplexes, townhouses, and compact detached housing -- may also develop. Furthermore, this district provides for institutional support services, such as schools, churches, parks, and community clubs within residential neighborhoods, yet protects against the intrusion of incompatible commercial and industrial uses. Sec. 21-48-2 Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this Ordinance, in addition to those uses permitted in the underlying zoning district. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Manufactured Home Subdivisions (B) The following uses are allowed only by Special Use Permit pursuant to Section 21-19, in addition to those uses permitted by Special Use Permit in the underlying zoning district. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Manufactured Home Park *' Sec. 21-48-3 Site Development Regulations (A) All uses permitted by right or permitted with a special use permit in the underlying zoning district shall conform to the site development regulations for that district, in addition to any additional standards required by this ordinance. 6/4/92 9 (B) For the Site Development Standards for Manufactured Home Subdivisions and Parks refer to Article IV, Use and Design Standards. Sec. 21-48-4 Designation and Process for Creation of Overlay (A) The R-MH District shall be considered an overlay to the underlying zoning district designations as shown on the Official Zoning Map. This district may be approved as an overlay district to the AR, R-1, R-2, R-3, or R-4 District provisions by the Board pursuant to Section 21-14. The MH designation shall be prefixed on the Official Zoning Map by the notation of the District with which it combined (e.g. an R-MH District overlaying an R-1 District shall carry the R-1 MH District designation). (B) Notwithstanding the requirements of Section 21-14, all applicants fora R-MH designation shall also submit as part of their application, a preliminary plan. This preliminary plan shall constitute a proffer of conditions, pursuant to Section 21-15 of this ordinance, and shall show the location of the following: 1. The layout and design of the manufactured home subdivision or park including the location of all manufactured home lots, office, service, and community facilities. 2. The location of all recreation areas, and information on how they shall be developed. Area calculations shall be provided. 3. All existing and proposed public and private streets or pathways. Minor and collector streets shall be designated. 4. All proposed parking areas. (C) If the R-MH district is approved by the Board of Supervisors, a site development plan meeting the procedures and standards of Section 21-90 shall be submitted prior to construction." Page 85 In Section 21-51-3 (A) 1.c., in the NC district, delete lot width reference and standard. Page 86 In the C-1 district, add to the listing of permitted uses under Section 21-53-2 (A) 1. the following: "Accessory Apartment * Multi-family Dwelling Two-family Dwelling *" 6/4/92 10 Page 87 In Section 21-53-3 (A) 1.c. and 2.c., in the C-1 district, delete lot width reference and standard. Page 88 In the C-1 district, under Section 21-53-3 (B) 2. a. and b., revise the side yard setback for principal and accessory structures to read as follows: "a. Principal structures: 10 feet on any one side, with a combined total on both sides of at least 25 feet. b. Accessory structures: 10 feet behind the front building line, or 3 feet behind rear building line." In Section 21-53-3 (C) 1. a., in the C-1 district, revise the maximum height for principal structures as follows: "Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance." Page 90 In the C-2 district, in Section 21-54-2 (A) 4. move "Convenience Store *" from a use permitted by right to a use requiring a special use permit (Subsection (B) 2. and add "Home for Adults" under subsection (B) 1. Page 91 In Section 21-54-3 (A), in the C-2 district, delete the lot width reference and standard in subsection 1.c. and 2.c., and revise subsection 2. as follows: "2. All lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street." Page 92 In the C-2 district, under Section 21-54-3 (B) 2., delete subsections a. and b. and place "None" after Side Yard. In Section 21-54-3 (C) 1. a., in the C-2 district, revise the maximum height for principal structures as follows: "Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance." Page 94 In the I-1 district, under Section 21-61-2 (A) 5., add "Truck Terminal" as a use permitted by right. 6/4/92 1 1 In the I-1 district, in Section 21-61-2, add to uses allowed by special use permit, "Mini-warehouse", and move "Utility Services, Major" from uses allowed by special use permit to uses allowed by right. Page 95 In Section 21-61-3 (A) 1.c. and 2.c., in the I-1 district, delete lot width reference and standard. Page 97 In the I-2 district, in Section 21-62-2, move "Utility Services, Major" from uses allowed by special use permit to uses allowed by right. Also in Section 21-62-3 IA- 1.c. and 2.c., in the I-2 district, delete lot width reference and standard. Page 107 Revise all references in the Emergency Communications Overlay district in Section 21-73 from "Department of Fire and Emergency Services" to "Fire and Rescue Department." Page 120 In the Accessory Apartments provisions (Section 21-80-2 (A)1, under 2.b. add the following: "or 30 percent where the accessory apartment is designed and constructed to be accessible to disabled persons in conformance with the standards of the National Americans with Disabilities Act." In the Accessory Apartments provisions (Section 21-80-2 (A)), add a new subsection 4. to read as follows: "4. General Standards in the C-1 district, independent of the General standards above: a. The accessory apartment shall be allowed only in the same structure as, and in conjunction with, an associated civic, office or commercial use type. b. The civic, office or commercial use type must occupy at least 50 percent of the gross floor area of the structure." Page 127 Insert the following as a new section for mobile home parks and subdivisions, and reletter the remaining items accordingly: "11) Manufactured home ark 1. General standards: a. Minimum tract size for any new or expanding park: 5 contiguous acres. 6/4/92 12 b. Minimum frontage for any new or expanding park: 50 feet on a publicly owned and maintained street. c. Maximum density for any new or expanding park served by a public water and sewer system: 7 dwelling units per gross acre. Lower densities may be required if the park is not served by public water and sewer. d. A Type C buffer yard, as defined in Section 21-92 of this ordinance, shall be installed along the side and rear perimeter of the park. No square footage allocated to a manufactured home lot shall be located within any portion of a required buffer yard. 2. Minimum lot requirements: a. Minimum area for each lot: 4,000 square feet, which shall be clearly marked on the ground by permanent flush stakes. b. Minimum width for each lot: 40 feet. 3. Minimum setback requirements: a. Front yard, from any interior driveway or street: 20 feet. b. Front yard, from any perimeter driveway or street: 30 feet. c. From side of lot: 5 feet. d. From rear of lot: 10 feet. e. From any other manufactured home: 26 feet. f. Accessory buildings: Behind front face of manufactured home based on the front yard; AND, 3 feet from any boundary of lot. 4. Additional lot improvements: a. Each manufactured home lot shall have a pad constructed for the placement of a manufactured home in full compliance with the area, lot, and setback requirements of this Section. b. All manufactured homes shall be anchored to the pad in accordance with the provisions of the Virginia Uniform Statewide Building Code. c. Each manufactured home shall be skirted with a durable material. 6/4/92 13 5. Outdoor Living Areas and Storage Facilities: a. A private outdoor living and service area shall be provided. These outdoor areas shall meet the following: i. contain at least 300 square feet; ii. contain a hard surface patio of at least 100 square feet, unless the lot exceeds 6,000 square feet; and, iii. assure reasonable privacy and visual appeal through the use of walls, fences, and/or plantings around the perimeter of this area. b. Each manufactured home lot shall be provided with a minimum of 300 cubic feet of storage area. This shall be accomplished by one of the following: i. Common storage areas available within the park; OR, ii. Within an accessory structure installed by the park owner or management, or required of the occupant of the lot by the park owner or management. 6. Recreation Areas: a. Minimum usable space for recreational areas: 8 percent of the gross area of the manufactured home park. b. Criteria for all recreational areas: i. Minimum countable space: 5,000 contiguous square feet. ii. Minimum horizontal dimension: 50 feet, except that areas with a horizontal distance of not less than 20 feet shall be counted as open space provided such areas contain facilities such as, but not limited to, bikeways, exercise trails, tot lots, gazebos, picnic tables, etc. iii. Space shall not include manufactured home lots, buffer yards, street right-of-ways, open parking areas, or driveways. 6/4/92 14 iv. Recreational areas shall include passive and active facilities and be of an appropriate nature and location to serve the residents of the park. This may include facilities such as recreation centers, swimming pools, tennis and basketball courts and similar facilities. c. Maintenance of the designated recreation areas shall be the responsibility of the park management. 7. Management Office, Service and Community Facilities: a. An office area, devoted solely to the management of the park shall be allowed within the manufactured home park. b. Retail convenience sales, located and designed to serve the daily needs of only the park residents are allowed within a manufactured home park provided: i. Such sales must be located within the same building as the management office, and must not exceed 50 percent of the total gross floor area of the building. ii. No business signs associated with these sales are displayed on the exterior of the building, or are otherwise displayed to be visible from any public right-of-way. No other forms of advertising shall be used that are intended to market the convenience sales to non-park residents. c. Service facilities such as laundries, and owner provided storage areas may be provided within the park to serve primarily the needs of the residents. These facilities may be combined in the same building as the park's management office, or may be located in other areas of the park. 8. Streets and Walkways: a. Private streets shall be allowed within a manufactured home park provided the surfacing materials and design comply with all applicable County standards for such streets, or to VDOT secondary road standards, whichever are more restrictive. b. The private street system shall provide convenient circulation by means of minor streets (serving 40 or fewer manufactured home lots), and collector streets (serving more than 40 manufactured home lotsl. Street widths shall be as follows: i. Collector streets with parking on both sides: 36 feet wide. 6/4/92 15 ii. Collector streets with no parking: 30 feet wide. iii. Minor streets with parking on one side: 28 feet wide. iv. Minor streets with no parking: 20 feet wide. v. One-way minor streets with no parking: minimum of 11 feet wide. c. Cul-de-sacs on private streets shall have a minimum diameter of 80 feet. d. The maximum gradient shall be 12 percent for private collector streets, and 16 percent for private minor streets. e. Manufactured home lots not served by a public or private street may be served by a walkway, trailway or bikeway, provided such pathway serves the front, rear, or side of the manufactured home lot. Each pathway shall be constructed of shard-surface, or gravel material, and shall have a minimum width of three feet. 9. Parking: a. Each manufactured home lot shall have the equivalent of two parking spaces. At least one of these spaces shall be provided on the manufactured home lot, unless the lot is accessed by a pathway as provided in Section 21-48-3 (F). b. All other parking spaces shall be: i. Provided within 150 feet of the manufactured home to be served; ii. Located within a common parking area; AND, iii. Designed and constructed to meet County standards. c. Parking spaces shall be provided for the management office, and other community facilities to serve the convenience and needs of the residents. d. Additional parking spaces, not required by this Section may be provided along certain private streets where adequate width is provided, as specified above. 6/4/92 16 10. Utilities: a. All new utility lines within the park shall be placed underground. b. If public water is not available to serve the park, a community water system, meeting the County's water standards, shall be provided. Individual water meters shall be provided to each manufactured home lot. c. If septic systems are used, the drain field shall be located within the perimeter of the park. 11. Refuse Disposal: a. Refuse disposal shall be the responsibility of park management. Common refuse areas shall be provided throughout the park. All refuse areas shall be screened with a solid, durable material meeting the requirements of this ordinance. (J) Manufactured Housing Subdivision 1. General standards: a. Minimum tract size: 5 acres b. Use limitations: Areas designated on the approved preliminary plan as a manufactured housing subdivision shall be limited to class A or B manufactured home dwellings and single family dwellings. Where a combination of manufactured homes and single family dwellings are proposed, at least sixty percent (60%) of the lots shall be reserved exclusively for class A or B manufactured homes. c. All lots shall front on a local public street; direct access to a major collector or arterial street outside the subdivision (as determined by the Roanoke County Transportation Plan), shall not be permitted. d. Plat designation: Plats recorded for a manufactured housing subdivision shall contain the following statement, "This is a manufactured housing subdivision" and shall indicate which lots are reserved exclusively for class A or B manufactured homes. 6/4/92 17 e. Manufactured home installation: The manufactured home shall be anchored to a concrete pad or be attached to a permanent foundation, in accordance with the Virginia Uniform Statewide Building Code. Unless permanently attached to a foundation, the manufactured home shall also be completely skirted with a durable non-reflective material. f. Storage space: A storage area enclosed on all sides, with at least 300 cubic feet and designed to store yard equipment and supplies shall be provided. The storage area may be attached or detached from the principal structure. 2. Additional standards for conventional subdivisions: a. The area, frontage, and yard requirements of the R-MH District shall comply with the requirements for the underlying zoning district. Page 128 In the Use and Design Standards for Multi-family Dwellings under Section 21- 80-2 (I) 2. g. modify the following subsections dealing with open space: "iii. Shall have a horizontal dimension of at least 50 feet, except that areas with a horizontal distance of not less than 20 feet shall be counted as open space provided such areas contain facilities such as, but not limited to, bikeways, exercise trails, tot lots, gazebos, picnic tables, etc." In Section 21-80-2 (I) revise the required open space in the R-3 and R-4 districts under 4.d. and 5.d. to read as follows: "Common open space and recreational areas required: 5 percent of the total lot area for parcels of 2 to 5 acres, and 10 percent for parcels over 5 acres. No open space is required for parcels under 2 acres." In the Use and Design Standards for Multi-family Dwellings under Section 21- 80-2 (I) add a new subsection 6. as follows: "6. General Standards in the C-1 district, independent of the General standards above: a. The multi-family use shall be allowed only in the same structure as, and in conjunction with, an associated civic, office or commercial use type. b. The civic, office or commercial use type must occupy at least 50 percent of the gross floor area of the structure." 6/4/92 18 Page 129 In the design standards for detached single family dwellings (zero lot-line developments) under Section 21-80-2 (J) revise the following subsections: 2. Add to the listing of permitted districts "R-4". 2.a. Add the following: "or on tracts less than 3 acres with a special use permit from the Board of Supervisors pursuant to Section 21-19." 2.f. Revise as follows: "No windows, doors, or other openings shall be permitted in the wall of a building which faces the designated zero lot line within 5 feet of the property line." Page 130 In the standards for Single Family, Attached, revise by deleting Subsections 2. c. and 3. b. requiring shared driveways and decrease the side yard setback in 2. b. and 3. a. from "20 feet" to "10 feet." Page 132 In the Use and Design section for Townhouses (Section 21-80-2 (L1 modify the subsections as follows: "3.d. Aside yard setback of 15 feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development, or a street right-of-way, private drive, parking area or walkway intended for the common use of townhouse occupants." "3.e. Minimum rear yard setback: 25 feet." "4. Additional standards in the R-2 and R-3 districts:" "4.d. Aside yard setback of 15 feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development. Where a group of townhouses adjoin a private drive or parking area or walkway intended for the common use of townhouse occupants, the side yard setback shall be 10 feet. "4.g. Minimum width for individual townhouse lots: 18 feet, measured from center of wall to center of wall or outside end wall. "4.e. Minimum rear yard setback: 25 feet." "5.d. Aside yard setback of 15 feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development. Where a group of townhouses adjoin a private drive or parking area or walkway intended for the common use of townhouse occupants, the side yard setback shall be 10 feet. "5.e. Minimum rear yard setback: 25 feet." 6/4/92 19 Page 133 In the Use and Design Standards for Two Family Dwellings under Section 21- 80-2 (M) add a new subsection 3. as follows: "3. General standards in the C-1 district: a. The two family dwelling use shall be allowed only in the same structure as, and in conjunction with, an associated civic, office or commercial use type. b. The civic, office or commercial use type must occupy at least 50 percent of the gross floor area of the structure." Page 134 In Section 21-80-3 (E), Educational Facilities, add the following subsection: "2. In the AR district, the maximum building coverage shall be 20 percent and the maximum lot coverage 50 percent of the total lot area." Page 135 Insert a new Section 21-80-3 (G) for Park and Ride Facilities, to read as follows, and reletter the remaining items in the section. "(G) Park and Ride Facility 1. General standards: a. Park and Ride Facilities shall be exempt from all maximum building and lot coverage requirements contained in this Ordinance." In the Section 21-80-3 (H), Religious Assembly, add the following subsection: "2. In the AG-3, AG-1 and AR districts, the maximum building coverage shall be 20 percent and the maximum lot coverage 50 percent of the total lot area." In the Major Utility Services section (21-80-3 (J)) insert the following items and re-letter the succeeding items accordingly: "c. The height limitation contained in each district may be increased as part of the approval of the special use permit, subject to any other height limitation contained in the Section 21-72 and 21-73 of this ordinance. d. No major utility service shall be located within 100 feet of an existing residence. 6/4/92 20 e. Except in the I-1 and I-2 districts, outdoor storage of materials and equipment, except during construction of the utility facility, shall be prohibited in association with a major utility service, unless specifically requested and approved as part of the special use permit. In the I-1 and I-2 districts outdoor storage areas shall comply with the screening provisions contained in Section 21-92-4 (E). f. Buildings and facilities shall be designed and constructed to be compatible with the surrounding area, so that these facilities or structures will not adversely affect nearby properties. g. Except in the I-1 and I-2 districts, Type E screening and buffering consistent with Section 21-92 of this Ordinance shall be required, unless specifically modified as a part of the approved special use permit." Page 137 In Section 21-80-5 IC1 dealing with New Auto Dealerships, revise the planting strip requirement under subsection 1. b. by deleting the following: "and one evergreen shrub shall be planted every 5 linear feet" Page 138 In Section 21-80-5 ID) dealing with Used Auto Dealerships, revise the planting strip requirement under subsection 1. b. by deleting the following: "and one evergreen shrub shall be planted every 5 linear feet" Page 139 Revise reference to "Roanoke County Fire Department" to Roanoke County Fire and Rescue Department in Section 21-80-5 (E) 1. b. Page 141 Reduce percentage of required recycling for Car Washes from "90%" down to "75 %". Page 142 In Section 21-80-5 (M) dealing with Convenience Stores, delete 1. c. pertaining to litter. Page 143 In Section 21-80-5 (N) dealing with Equipment Sales and Rental, delete 1. a. and replace with the following subsections: "a. A 10 foot planting strip shall be provided adjacent to any public street right-of-way. Within this planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every 30 linear feet. Such plantings shall other comply with the landscaping requirements contained in Section 21-92. b. The storage and/or display of goods and materials in the planting strip required above shall be prohibited." 6/4/92 21 In Section 21-80-5 (0) dealing with Garden Centers, delete 1. a. and replace with the following subsections: "a. A 10 foot planting strip shall be provided adjacent to any public street right-of-way. Within this planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every 30 linear feet. Such plantings shall other comply with the landscaping requirements contained in Section 21-92. b. The storage and/or display of goods and materials in the planting strip required above shall be prohibited." Page 145 In Section 21-80-5 (T) dealing with Manufactured Home Sales, revise the planting strip requirement under subsection 1. a. by deleting the following: "and one evergreen shrub shall be planted every 5 linear feet" Page 146 In Section 21-80-5 (U) dealing with Recreational Vehicle Sales and Services, revise the planting strip requirement under subsection 1. a. by deleting the following: "and one evergreen shrub shall be planted every 5 linear feet" Also in 1. b. delete "manufactured homes" and replace with recreational vehicles". In Section 21-80-5 (X) dealing with Drive-In Restaurants, delete 1. b. pertaining to litter. Page 147 In Section 21-80-6 (B), dealing with Contractors Yards, in 1. delete the language "vehicles, equipment and". Also in (B-, delete 2.b. and add as a subsection under 2.c. the following language (renumbering the section as appropriate): "i. The provisions for screening of any vehicles, equipment, materials and storage yard, and screening and buffering, in accordance with Section 21-91, of the entire construction yard." Page 153 Delete all of Section 21-80-6 (K) dealing with Truck Terminals. Page 159 Insert the following additional Accessory Use to Industrial Use Types and renumber remaining items accordingly: "4. Cafeterias and sandwich shops available only to the employees of the industrial use type." 6/4/92 22 Revise present item 4. to read as follows: "Incidental retail sale of goods associated with the industrial use type, provided the square footage does not exceed 10 percent of the gross floor area or 3,000 square feet, whichever is less." Page 161 Revise Section 21-90 (A) 1. by deleting the phrase at the end " of record". Revise Section 21-90 IB) dealing with who can prepare site plans as follows: " (6) Site development plans required by the County shall be prepared by a professional engineer, architect or land surveyor who is registered by the Commonwealth of Virginia and is conducting their practice in accordance with Section 54.1-400 et seq. of the Code of Virginia, as amended. More stringent requirements may be established by the Roanoke County Code or the Code of Virginia. This requirement may be waived by the Director of Engineering and Inspections if the type, scale and/or location of the proposed development does not necessitate such plans." Under Sec. 21-90-1 IA1 2., delete the phrase "including a metes and bounds description of these lines" and replace with the following phrase: "including the distances and bearings of these lines." Page 162 Revise Sec. 21-90-1 (A) 5. to read as follows: "The name of adjacent property owners and the owners of any property on which any utility or drainage easement may be required in conjunction with the development. Tax parcel numbers for each of these properties shall also be provided. Revise Sec. 21-90-1 (A) 14. to read as follows: "For residential developments, the type of dwelling unit shall be stated along with the number of units proposed. Where necessary for determining the number of required parking spaces, the number of bedrooms in each unit shall also be provided." Page 163 Revise Sec. 21-90-2 (AI by inserting the following: "The Director of Engineering and Inspections may approve a lesser scale such as 1 " =100' provided sufficient detail is provided to insure compliance with all applicable requirements of this Ordinance and any other requirement or Ordinance of the County or Commonwealth." 6/4/92 23 Page 167 Replace the Table under Section 21-91-3 (A) with the following: Total Off-street Parking Required Parking for Disabled Required 1 to 25 26 to 50 51 to 75 76 to 100 101 to 150 151 to 200 201 to 300 301 to 400 401 to 500 501 to 1000 1001 and over 1 2 3 4 5 6 7 8 9 2 percent of total 20 plus 1 for each 100 over 1000 Page 171 In Section 21-91-9, minimum parking required, add under subsection (C1, "Home for Adults" and add the standard "1 space per 3 residents, plus 1 space for each employee on major shift." Page 177 In Section 21-91-10 (A) 2., dealing with Drive-Through lanes, delete the language "with curbing or planter strips." Page 178 In Section 21-91-10 (B) 3., replace the standard for Drive-In Restaurants with the following: "6 stacking spaces per drive-through window measured from the order board or station." In Section 21-91-11 (A), containing the general standards for off-street loading, revise the language to subsection 4. as follows: "4. No loading space or berth shall be located within the front yard setback applicable in any agricultural, residential or commercial district." In Section 21-91-11 (A1, containing the general standards for off-street loading, delete all of subsection 5 (renumbering accordingly). 6/4/92 24 Page 179 Replace all of Section 21-91-12 establishing the loading standards with the following: "(A) Minimum off-street loading spaces shall comply with the table below for those uses listed: REQUIRED NUMBER OF LOADING SPACES U E NUMBER OF LOADING SPACES Retail Sales, Personal Up to 15,000 sq. ft. = 1 space; 15,001 to Services, New and 40,000 sq. ft. = 2 spaces; 40,001 to Used Automobile 100,000 sq. ft. = 3 spaces; 100,001 to Dealerships, 300,000 sq. ft. = 4 spaces; 300,001 to Restaurants, 1.0 million sq. ft. = 5 spaces; 1.0 million sq. ft. and over = 6 spaces. Industrial (Type I and Up to 40,000 sq. ft. = 1 spaces; 40,001 to II), Warehousing and 70,000 sq. ft. = 2 spaces; 70,001 to Distribution. 110,000 sq. ft. = 3 spaces; 110,0001 to 160,000 sq. ft. = 4 spaces; 160,001 to 240,000 sq. ft. = 5 spaces; Each additional 200,000 sq. ft. = 1 additional space. General Offices, Up to 40,000 sq. ft. = 1 space; 40,001 to Financial Institutions, 100,000 sq. ft. = 2 spaces; 100,001 to Medical Offices. 300,000 sq. ft. = 3 spaces; 300,001 sq. ft. and over = 4 spaces. Hotel/Motel/Motor Up to 100,000 sq. ft. = 1 space; 100,001 Lodge, Hospitals, to 200,000 sq. ft. = 2 spaces; 200,001 sq. Nursing Homes, All ft. and over = 3 spaces. Commercial Recreational Uses, All Educational Facilities. 6/4/92 25 Page 183 Replace Chart 1 in the Screening and Buffering provisions under Section 21- 94-4 with the following: CHART 1 Site Zoning: R-3 R-4 C-1 C-2 I-1 I-2 Adioinin4 Zonin4 Tvpe AG-3 A A B B C C AG-1 A A B C C C AR B B C D D D AV * B C D D R-1 C C C D D E R-2 B B C C D E R-3 B C C D E R-4 * C D E NC * * C C C-2 * * * * C C Page 185 Revise the interior landscaping requirements in parking areas under Section 21-92-4 IC1 to read as follows: "(C) New parking areas shall include landscaped medians, peninsulas or planter islands in accordance with the Table below. Such areas shall be planned, designed and located to channel traffic, facilitate stormwater management, and define and separate parking areas and aisles. Each landscaped area shall be planted with small deciduous trees with a minimum caliper of one inch at the time of planting. PERCENT OF INTERIOR LANDSCAPING IN PARKING AREAS Number of I-1 and I-2 All Other Parking Spaces Dis ri Dis ric s 0 to 24 0 0 25 to 50 0 5 percent More than 50 5 percent 10 percent 6/4/92 26 Expansion of existing parking areas shall comply with the requirements above if the expansion involves the addition of an area equivalent to 10 or more parking spaces and the resultant parking area has the equivalent of 25 or more spaces. The percent landscaping required above shall be calculated on the basis of the square footage of new parking area only." Page 200 In Section 91-94, dealing with exterior lighting, delete A.2. Page 201 Revise Sec. 21-100-2 (C) to read as follows: "Height limitations contained in Article III and IV of this ordinance shall not apply to barns or silos associated with an agricultural use, church spires, belfries, residential chimneys, flag poles, or residential television antennae, except as may apply in the Airport Overlay Zone or the Emergency Communications Overlay District." Replace Section 21-100-3, Family Exemptions with the following, and place the Family exemptions section under a new Section 21-100-11: "Sec. 21-100-3 Frontage Requirements on Cul-de-sacs (A) The minimum lot frontage on the arc of a cul-de-sac shall be no less than 30 feet in all zoning districts." Revise the Title of Section 21-100-4 as indicated below, change (A) to (B) and insert a new {A) as written below: "Sec. 21-100-4 Pipestem Lots; Prohibition of Irregular Lots (A) On pipestem lots, as defined in Section 21-28, no building or structure shall be permitted in the stem portion of the lot. In addition, the front lot line of such lots, for the purposes of the front yard setback requirement, shall be that line of the pipe portion of the lot closest to and parallel to the street right-of-way." Page 203 Insert a new Section 21-90-11 for Family Exemptions as follows: "Sec. 21-100-11 Family Exemption; Permitted Locations and Standards (A) As may be otherwise provided for in the Roanoke County Subdivision Ordinance, family exemption subdivisions pursuant to Section 15.1- 466 A 12 of the Code of Virginia, as amended, shall be allowed in all agricultural and residential districts, outside of Planned Residential Subdivisions. 6/4/92 2~ (B1 Such lots shall be exempt from the minimum lot requirements for the district in which it is located, but shall otherwise comply with the following requirements: 1. The lot shall be approved by the Roanoke County/Vinton Health Department for on-site sewage disposal, in accordance with Section 17-6 (F) and 17-10 (K) of the County Subdivision Ordinance, prior to recordation of the lot. 2. The lot shall conform with the Floodplain Overlay district provisions contained in Section 21-74 of this ordinance. 3. The lot shall be of a size and configuration to allow construction in conformity with minimum setback requirements of the district in which it is located." 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'p ~ ~ ~ J J °" g ~~ m O m > ~ m m 7 m ~ m> U >~~ U U »a ~ Y ~~ o ~ m Z` uiW ° E ' ' ~ ` ' ~ aa o1 m o E rn ~ a a a ~ a a a ~ } ~ Y ~ c c ~ c o ~ ~ o- ~ O j 333 ~ 333 3 ~ ~inQ ¢ c°v m'~¢ ~ a¢ ~o ~S 2i 25 ~ ~ a 888 ~~~ c~ ~~Q - ~~~ ~ Z ~~ ~~ m ~~ .~ ~~~ ~,~ ~o~ Q ~~ ~~ ~ ~~ ~~ ~~~ sn^ ~~~ ~ ~~Z ~~ ~~ Z air- ~ ~~ @~ O ~ W U ~ U ~ ~ Z Q Z o ~ m' m ~ ~ Qg ~~~ g~~ ~~~ ~~~ ~~ t~ z° ~~ ~~ ~~ o~ a~ N ~ ~ W ~` O~ Z zz~ Zzg c4i~N Z ~~~ c9j~ YQ U 0 O ZQ m Y ~ aQ 4_ p m N ~ N ~ "~ ~f A ~O (q ~ N ~ ~ ~r ~ n ~ ~ 'O' N ch tQi -~ ~ 'r~ °~ ~ o~E ~~ $~ z m ~ m ~' ~~~ o m m~ _ ~~ a m m ~ a ~ ,~ 333. 333 ~~~ ~~ r ~ ~ ~oa m ~oa ~ v~~ m ~ ~~ ~ N ~ ~~ j ~~ ~ ~ > ~ ~ E ~ ~ ~ ~ ~ B LL ~ m ~ > > ~ W as E aaa ~ aa'a' Y Yy> ~~ ~ °~~ E $ p o ~ ~ 3~~ ~ ~~~ ~~~ 3 m'~ ~ ~Q Z ~o / `'( ,,, Roanoke County Board of Supervisors Roanoke County Planning Commission Joint Worksession to Discuss Proposed 1992 Roanoke County Zoning Ordinance June 9, 1992 The Process (October 1991 -June 19921 October 1991 Working Draft of ordinance distributed to the Planning Commission and Roanoke Regional Homebuilder's Association (RRHBA). Other copies distributed to the community upon request. October 1991 - February 1992 Planning Commission reviews Working Draft. Directs staff to make changes/provides direction. March 1991 Complete draft of the ordinance is distributed to the Commission, the Board and the RRHBA on March 10th. February - April 1992 Planning staff attends approximately seventeen civic league meetings to inform the community of the proposed ordinance, and to solicit input on suggested changes. Five community open houses are held between March 23-31. All public comments recorded and forwarded to the Commission. April 7, 1992 First Planning Commission public hearing held on ordinance. April 21 - May 27, 1992 Commission holds five public worksessions at which they evaluate all of the comments and suggested changes to the ordinance. Comments and suggestions were derived from civic league meetings, prepared comments of the RRHBA, community open houses, letters from the community including local commercial and industrial interests. Public attending the worksessions actively participate in the discussion of all issues. June 2, 1992 Commission holds second public hearing and recommends adoption of the March draft of the ordinance, with the incorporation of the addendum developed as a result of the public comments. 2 Major Highlights of the Proposed Ordinance Administration ~ Better and More Complete Definitions • Ordinance Conforms to State Code Requirements • More Flexibility for Staff - Interpretation of Land Uses - Screening and Buffering Requirements Standards • Larger Lot Sizes Proposed for Rural Areas and for Lots without Public Water and Sewer. • Expanded Uses Allowed in All Zoning Districts • Use of Special Use Permit to Evaluate More Intensive Uses in Each District. • Provisions to Authorize "Old Conditional Zoning" (Off- Site and Cash Proffers) • Provisions to Allow Accessory Apartments • Establish Minimum Open Space Requirement for Multi-Family Developments. • Provisions to Allow Zero Lot Line Development • Unlimited Building Heights in C-1 and C-2 Districts Except When Adjacent to a Residential District. • Parking Lot Interior Landscaping Requirement; 5-10~ Depending upon Use Type and Size 3 Recommended Ordinance Adoption Schedule June 2, 1992 Commission Recommends Approval Ordinance. June 9, 1992 June 19, 1992 June 23, 1992 July 14, 1992 July 28, 1992 of the Joint Commission/Board Worksession to Discuss Commission Recommendations. Board receives Addendum Revisions to March 1992 Draft. Board Receives June 1992 Draft of the Zoning Ordinance which Incorporates all of the Addendum Revisions. Board Holds First Reading of the Ordinance and Accepts Public Comments on the Draft. Board of Supervisors Worksession on the Ordinance (Optional). Second Reading and Public Hearing on the Ordinance. 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F= o m U '~ c r o r + + a 7 c ~ a cn Ol '~ j ~ r o /} Ii y oC a ~ ~ ~ ~ c ~ a. ~ ca a~ ~ aye 1.L c~ Q T ` _ ~ Q~ '~ C L p `~ ~ C O r 0 ~ ~ t0 } O) C _ L lC L cp t6 C ~ Y L U ? V • ~ y t0 . a + V co 'O ~ C '~ y N L t ~ c +' C m L r •` r C Y r C '~ O O ~ L ~ .- r .a ~,, ~ y 'C y 'p O m y ~ ~ y ~ - C N ' 0 ~ ~ ` Q ~ ~ LL tC !C O ' ~ > ~ y y a Y ' + '' ~ ~ r' ` t0 O +y+ ~ y r U f C fC f C O U ~~ O cfl r- ~ N y m ~ y 7 ~ m m N ` ~> > .~? M a C) ~ y a m N ~ U U~ U E' y ~ ~ ~ d Y m C d. O O ~ O ~ C C ~ C _ C C m U~ m L " t ' O . m y O ~' U E ~ ~ co o C c - ~ ~ c _ • • • ~ • N p O (D z O H U a z O a d ~ y a N fq t0 'o a ~ y O1rn y N1 f0 a a~~i a ~ O ~ a ~o o ~ y a~ ~ H V1 t0 -a ~ a ~ y a~ a y f/1 lC a ~ Q ~ y d ~ y tq f0 v ~ a q a~ a N d1 f6 ~ ~ a N m a N fA t0 -o ~ a ~ N ~ a m o ~ N ~ a co 0 ~ N ~ a m o A ~ a N y f6 -o m a ~ d a~ rn co o ~ d a~ a co 0 m z W ~ a a a a a a a a a a a a a a a m m m m m m m m m m m m m m m 0 O ~ +' t L r L O 3 L m L p m o O O L `~ O 3 i a 3 ~ o ' o m C V1 o ~ h ~ ~ ~ E •'' 3e ~ E ~ N ~ co 3 ~ _ 3 O to ~ jn O Ln L ~ ~ L ~ O ~ ~ N ~ ~ ~ y O ~ O ~ ++ ~ 0) ~ ap+ lp ` $ ++ y O N eL L co 3 00 p to Ch W O ~ L ,~ E o (~ > O ~ ~ p H 3 E ~ 3 C O = •y~ ~' ~ ,~ o ~ E O U ~ t0 C $ o N O O O O vs ~ a~~ E ~ Q NO w • co Y ~ „ ~ y ~ ~ O L ~c V ~~ N O N y y 0 ~ ~ V ~, ~ V 3 O t ~ ~ Q ~., R ~7 ar ~ ~ ~O ~ ~ d ~ pl '~ ++ ~ ~ O .a ~ J ~ N~ 0 0 N N aai ~ h = ~ ~ p O ~ H 0 ~ ~ p ~ ~ 3 Q 7 p E N m O ~ ~ ~ C m m ~ Q ~ ~; E~ c0 O p~ ~ W O L ++ ~' ~ 3 3 N $ ca N H ~ ~' V C U ~ C ~- . m C ~~ + + ~ C G1 '~ O O V • y C O N O C ~+ ~ ~ a~ p ~ a~ ti y m t0 to +`~ G H O O O j~ N 3 ~ ~ N 3 ~ ~ 0 N ~ ° • f • • ~ 7 7 d L N L m L 7 O 7 ~ 7 a c, o m c m o ~ ~ m ~ ~ ~ ~~ ~ a ~ O m a~i o m ~ ~ ~ ~ t0 2 v`- ~ t0 O ~ ~ C C .-- C ~ N ~ ~ ~ ~ +r t ~,, C ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C ~ ~ ~ • ~ N O O CEO ° a z H V! a a m ~ N f/f f6 N ~ a ~ ~ a N iA N d d a ~ N a ~p o +~ w- (q ° N c +• ~ U 7 -o ~ C t0 U ~ a m N N a fA N fC d d a ~o U a h a ~ m o ~, N ~o ~ ~ .D +' ~ ~' ~ d a d a~ d ~1 N oo f/1 tq fD N N a ~ y o~ ~ o ~ N N a V1 fq t0 d N a ~ N y a to tl7 cC N N a ~ N d w t6 o m y y of iA f/1 fC N N a m z W ° ~ a a a a a a a a a a a a m m m m m m m m m m m m _ _ _ _ _ _ _ _ _ _ _ _ 0 ° r- 00 0° ~ o o ~ ° ° o 0 p O c p 0 0 0 O ~ L N 0 N ~ ~' N ~ a ,~ '~' E ~ +~ O ~ O ~«- Ln ~ ~ ~ O ~ d co ~ ~ ~ ~ ~ O ~ L ~ O ~ ~ L O ~ L ~ ~ ° ~ _ `+ ~° +~ 3 z W in M ~ ~ 3 'O in M ~ ~ ~ 3 l17 M ~ tv 3 ~ 0 3 o m E a ~ 3 o o m 3 L 0 c t0 O `~ N L ~ L ~ o ~ N N L N ~ N d N ~ ~ ~ N N ~ ~ ~ t ~ d N 3 Q t0 3 ~ ~ 3 N ti N ~ = ~ ~Q = ~ a~ ~Q = ~, ~Q ~ $ ~ ~ . N N ~ N N N N ~ a N •y N ~ _ Q > N a ~ C_ 'C ~ ~ m 0 ~ O p ' y ~ O ai O ~; O ~ .y O ,y 0 a }, U C p ~ N O .y -p +% ~ ~ N O y N O .y p m V ~ ~~ ~~ 0~ m ~ C L~ ~ m ' t~ ~ H ~ ., C ~ ,, ~ ~ C C^ ~ ~ O ~ 'O O d p ~~ N 'C m p a~ ~ m~ t6 m ~ V 7 ~° ~' V 7 '~ v 7~ C1 N ~ ~ 7~ 7 ~ d Ch 7 Y 7 a: 7 ~ ~ ac ~ v ~ m a ~ a~ Q ~ oc ~ ~ ~ d U a m L ~ aC .~ d -~ '~ .~ ' C L ~ t0 ~ N ~ N ~ L a ~ t 0 ~ fq C d ~ ~ ~ y ~ N 4+ Y Y i C - ~ ~ i ~ C - ~ ~ ~ i C i ~ ~ ~ ~ • N M p CO Z O ~ V Z O F- y ~ d d ~ H N Ol O) N N ~ N ~ a a ~ y N ~ O) N N 'fl d N a a d H N O) O) N N 'O N d a a p ~ Qj ~ N o i H N ~ ~ N N 'O N d a a m N N O) O) N N 'O N ~ a a a~ ~ 3 ~ ~ ~ ~ o y ~~ o~ ~ L ~ ~ E X C r0 ~ ~ N +L_+ h ~ ~ ~ d O ~ d ~' 'j a~ Q a~ a ~ c ~ :~ N ~ o c0 L ~ ~ 'nom' ~ O o "- "' 3Q N ~ U N Ln ~ ~ N O. C (~ C N •C ~ N 1 ~ O 'O C ,~, O ._ ~~ O a 3 3e a~~ > •~ ~o ~ ~ o N o ~ y N ~ t0 ~ ~ U~ N 'D C 1 O ~ •a+ m co m N a`o ~ a~ D d N a a ~ N G1 _~ N N (~ ~ m O a`o a m z W ~ ( ,~ a a a a a a a a a a a m m m m m m m m m m m 2 2 2 = 2 2 2 2 2 = 2 ~ ~ C: C: ~ C: ~ ~ ~ ~ ~ ~ ~ C: C: ~ ~ ~ ~ ~ ~ ~ O C d ~ ~ O ~ ~ N O ' 0) O o r ~ N ° o N ~ ~ N o ~ ~ 'r ~ 3 ~ - ~ O r ~ ~o ~ , L N o _ > N +~ v ~ O O }' 'O ~ ~ ~ cC + + p O ~' O ~ j +' ,O G1 Z W o ~ c~ ~ ~ ~ ~ ~ ~ O ~ a L ~ `6 .~ a ~ b v ~~ C ~ ~ O L O C N w-~ ~ ~ .. O ~ ` '~ j j N_ ~ C ~ p d ~ ~ N y ~ C NCO ~ V •i Q _ U U Y nr V ~ o + N 3 3 E o "' y O a~ + + c 0 'o a '- ~ co .N LL r O a~ d ~, = .r ~, t ~ v N ~ a . ~ 7 ++ ~ a ~ °~ 3 N $ N ~O $ ~ ~ _ ~ *' ~ Q 41 V a i In N ~ a ~ ~ ~ d~ °' = f0 N o a L1) o- C E O ca d ~ ` a~ n ~ N O N p ~ y y a C m ~ O ~ a _ '~ _ ~~ O 'p a ~ ~ V N O N ~ f0 0 ~ N ~ ~ L • C ~ 7 C ,~ ~ - V ~ ~V1 ~ ~N ~' ~ N E j ~ N L p y ~ "' m m H ~~ o on ~ y m ,n ~ ~ co m E ~ a~ ~ p ca m ~ O t0 ~ N -p O O N~ G7 ~ ~, G1 !C N C N y d~ O 7 m~ ~~ y ~ ~ ~ ~$ ~$ ~ 3 ~ c ~ co ~ v ~ ~ U ~ L ~C ~C ~O '~ L ~ '~ ~ '~ C: t0 ~ ~ C: t0 ~ N ~ N C: t0 C O C O ~ N C: O ~ ~ 'C ~ t ~ L Y 1 1 ~ 1 1 1 1 1 C 1 1 1 C 1 ~ ~ • n N t0 Z ~ ~ (~ Q Z O H y O a U O O. O a N ~O ~ C C O ~ ~ c ~ co O ~o y ~ O +' ~ "O O a> ~ ~ ~`o L O. r L "~ Q ~ C Gl ~ N c0 7 ,Y ~ y ~C 'U O ~ vy- O ~ ~ ~o m O c .Sdc V •y, ~~~ m.o•° N a~~ O u0i e0 y L C O ~ ~ y ~ ~ ~ m m a ; N a ~ ~ r d U X a~ c O y '++ tp fd ~ r t0 ~ t0 t ~' C N~ 'L d ° ~ cvi ~ 'C ~ ~ a~i c ~d L a~ ~ ~- ~ U .S ~ ~ p 47 L ~ N y °' N ~V H C ~a~ r d o ~' ~ a'~ O ~ ~ of a5 N ~ ~ d y~ 0 0 `° U? ~~~ r~ C a°i ~ ~~='•~ p~~ .~c~ t0 ~ m>~ ~~ ~ ~ a~~ -' ~ C ~ ~ co L N .~ ao~ N y ~9 y N C m y O a V 7 0 ~ +L+ m 0 3 C ~ N y r m 'X ~~ m ~ ° •«• a ~ '~cy'~ too ~~ ~ N ~L°~-o~o ~~ m C ~ p~ c o ~c~a~ fp Q O a~,ma~ ~ m ~ c°Da Vl o v N L ~ N 0 r } m m ~, c 2 a~ a 2 ~ ~ o c ~ ~ W ~ m a o y ~ Z . m p . O p W V y ? 'p .y m O V W O m = _ = E _ ~ _ = C = ~ ~ ~ U ~ D ~ ~ ~ w ~ a~ a> ~ ~ coo E o d N ~ C C N o C ~ ~ N N _ E O trA C ~ t6 ~ ~ U H U }, ~ _ _ t0 y ~ O ~ ` 7 ~ m C O L r ~ 'a' t0 ' 'U d ~ d C c0 d 'y ~ c o ~ U t6 ~ C O. X ~ a > N ~ O y c V1 _ ~ . ~ N y a y N N F - o- a ~ C U O m ~ N Z ~ - ~ d~ C ~`C y ~. N~ ~ V C ~ L r ~ ~ ~ i0 '~ L r N ~ t0 .U`~. N N O O. O' d N 7 N ~ 7 N N 'Op U~ Y ~ C 'C U j y y m N - .N U O U r 7 y ~° ~ f0 ~ N 'C O N ~ ~ ~ ~ C ~~ r0 O ~ 'C ~ N LL O y L N O .H 'O y O '~ N y N r ~ 'C O O O ' m N ' ,~- ~ ~ a .a N ~ ~ y ~ is ~ O ~ j > O O } '~ a ~ c o c ~ L >, a~i ~ 3 ~ ~ ~ c c L ~ ~ ` a L ~ V ~ y 'O N G ` ~ C O -p + + tq C •~, O t6 Cl y y O ~ D ~ + u~ y m t0 ~ a- N _ V O m ~ tyA y ~ Y fq ; a 'Vl t0 ~ N N `~- y t0 of d m ,_ N Uf O m G7 C r 0 ~ + + t0 V f6 ~ ~ U C m a !_' 7 N *' C y ~ Q m ~~ ` y U r m~ ~ y m~ V C ~~ V~ ~ ~ f0 G LL m t9 ~ d1 p • Q> C1 V u i C •- 'O N y C: N Q~ m N L N m C: 7 a - C y N C L .p V ~ V N L d ~._ r r .. C fA C C • • ~ N CO Z ~ Z O G d ~ y N 7 .c m fE •~ ~ Ol d O y - O ~~ 3 y ~ co ~ L Q~ N ~ ~ ~ d ~ ~ ~ Vf C V ~ °~ E y ~ ~ ~ m 7 U m C a a m y t m N m~ y c0 ~ y m c ~ m U L Q a~ m d rn N y t0 ~ ~ Q d N a N y N ~ m Q t0 y d V ~ ~ c ~ ~~ a.. y O H N U~ L E m m C m O i j ~ .m d U Q Vl C ~ C ~C a o ~ o •y O > a ~ ~ a~ .C ~ ~ ° m y Q ~ m O ~ a a N t0 m m Q m C d a a N lyp ~ m Q m m ~ ~ H fn N N } > > m O O = 2 ~ Z C C ~ O. d L 0 0 ~ ++ r ~ v ° m m m m m m m m m m = N Y N a ? _ _ _ _ _ _ _ ~ : r ~ U U 2 ~ ~ ~ ~ ~ ~ c fA •- m L ~ a O ~ •+. O m y U C m ~ O -O ~ m a N y _ L Lf) O O m of ~ V Q *' m V N ~ t m ~ ~ f0 j O. C ~C ~_ y ~ ~ ~ ~ E L L ~ L d' O. 3 ~ ~ O ° U U C 7 C m 0 O ~~ O to m m a a s '«~ ° c m y y L a y ~o a ~ m *'' m ° O G W C ~ O U m ~ N m ~ L to m * ' ~ 7 ++ •C vi i~ Y .O 'p C ~° ~ ~' G -0 ' c D ~ m ~ ~ 7 C H L ~ ca '~ y ~ ~ O m O t0 ca «~ y t 0 m O m ~ ~ Q ~ V W V L m 0 y y ~ L C ~ p vmi V ~ ~ ? ~ O ~' "' rn ~" m ~ t N ~ m m .~ ~ O iy' ~ U a a m t ~ m C .~ V .C •+ +L+ vi L '~ fl L L y ~ C . Q ~ y G ~ L~ t0 m` d _ 3 ~ m ; ~ ~`o mL y m ac y m ~,o ~ o c p O c m ~x > ~ ~ ~' fp - o p vi -p Y (/~ + . ~ p ~ ~ m ~ y 7 ~ ~ Y ` L. a ~p - ~ y y ~ of ~ '"' LL L 'm C O ~ y y LL V 7 O ep 3 'O +m+ m O +m+ L m Vl m a y ~' m m 0 to C ~o L N c0 ~~ O •C e6 L c0 ~ m ~ ~ L . 'a+ ~ ~ y C ~ V y ~ .a C ~ .; 'O C Q .L ~ .L ~ O ~ .~ V 7~ C V Q 3 C y O C 2~ . - ~ y m a.o Q ~L o ~• N ~ ~ - ~ - N p ~ O U LL t6 O LL O O p O m LL ++ N O m LL L O LL ~ ~ ~ O co LL ? O LL ~ ~ • • • • • • ~ O) N c0 Z Q Z ~ d d N ) Ol y t0 ~ QI Q A ~ Cl y t0 L O) Q N O V y N o N p ~ ~ f0 ~ Ol Q ~ C O ~ V 0 'NO +T+ C- t0 L ~ ~rn D~ N 'O O C ;~ ~~ ~ .~ V ~ O V1 d ~ ~ ~ L~ ` O. ~ p~ C m Q h~ ~ y f0 N_ 0 ~ ~ ~ ~ O v ~ d ~ ~ N N~ ~ ~ U C ~ ~ N ~~'_,, C ~ ,Gf y L ~ Q f0 O O ~ ~ ~ Y V ~ p a ~ ~' N L C Q a N N 'O ~, ~ G y ~ C ~ V ~ C a V •C Cl C ~ 01 ~ Q fUq ~ ~ +O+ V ~+ ~ c ~ •~ o O y -O t6 .`~ C '~ t6 O C ,~ d +y+ ~ V ~ 7 Q a~ O O C C C C C U c m m a~ d a~ m m _y O O O O O Z O ~ N d ~ N N W ~ E N m ' > ' ~ ~ O ~ ~ a ~ O a > O a ~ O t U~ U U U U V V m m ~ '~ U O O O O O ~ C C C C C ~ ~ Q a U w w w w w O ~ ` '~' ? ar ~ to ~ ~'' to O 7 ~,, t0 .~ ~ O .L m y O ~ ~ y ++ e0 ~ m O 7 +L+ ~ O ~ ~~ O ~ 7 L y y _ m V V N m 0 Of L ~ p O O O N L ~'' C C ~ O ~ m ~- t0 C N t0 C V ' C y 47 ~ ~ L O O C~ N ~, C ~ C m 'o ~ C O O H ~ +~ y C- O ++ ,~- N H ~ C C~ O 'C V H ~ C t C N V V m C Q O L r -O ' p C y m p) y ~ Z 6 m y ~ y m G ~ y ~ ~ ` ~_ a C a C~ C W •= y ~ N m W U~ L> _ C ~ m~ p • • y ~ • • ~ .y a 7 p > O ~ ~ = C ~ 7 ,~ ~ y C V N C U ~ ~ 7 y > '~ y t L ~` L d m V V ~ Z ` > N N C !0 l0 ~ ., O ~ V V1 m y c0 cC ~ +p+ Q O d V C m ~ t0 ~ d O ~` m L y L ~' `~ ~ ~ ` -p cs a ~ cp ~ 'C ~ N~ ' ~N ~~c ~ f0~ ~ ~ ~ Ya aic ~~ yc ~ fl ? C ~ O d C C y 'p ~ ,~ C ~ •C >~ 'a d a N ~' ~ t0 ~ 0 a L ~ ~ ~ N ~ N } O H ~ v1 O y ~ O m U a + y~ 1C vl m 0 ~O C C t6 C '+-' ~ ~' ~° r o 'o ' 3e a d ° m m m f= ~ •L m m U. V L ~- e a t a C ~ >. LLB , 0 +`+ ~ C ,~ ~ N ~~ N ~ m H 'C C 'O G1 ~ ~ ~ O C V 1~ ~ O N to O > a d= c0 y~ Y m o acv 3 m ac m ~+ L a •• 7 O L 7 C t0 3 - ' ~ m m ~ O 7 Y m a ~ ca C L c 7 ~~E Qa~ ~ Q + , L m~ Va Wco UN I-y V ~ ~ O> !~ L ~ O ~° O L C O f0 OD L ~ p O L ~C O C L. .n ~ O N t0 ~ O .0 m C ~ ~ LL O N LL~~ LL a t LL C LL ~p LL N? LL N v LL t0 • ~ • • • • • • O N CO Z O t- U Q Z (/~ d v a ~ N ~ N o N ~ > N Vl t6 d O) a y ~ > N N N d O) a y a > N N f0 m O) a H ono > N fA t0 N O1 a N a > N Vf t0 N ~ a ~ m ~ N o y a > N tlf t0 N O) a N ono > N N f9 N Gf a 0 m ~ 0 C C C C y N H N ~ W > > f /f ~ ~ J J J ~ U O V ~ ~ ~ ~ ' p O m m m m m gym O O = to 2 vi 2 of = u~ _ ~ C = W W ~ Q ~ Q ~ Q ~ Q ~ f A ~~ N d C ~ ,F„ p ,~- L V +-' Q ~ d o ~ ~ ~ to ~ C O v d ~ Vl °~ c 3 m Q H Q ~ L ~ , ~ C L L tpq ~~ O 't+ a~ > ~ d N N 3 y~~ •L ~- • C _ y U. L y 7 L ~ N t6 y p O t ~ ~ ~ L> V O p• 'O O •+ 'C a tq y `' r L L O r N O y O z C ~ O m 'O r t6 O ~ t6 m N C LLJ • V C .C N ? y V N ~ N ~ C C t0 47 ~ Vl ~ ~ 3 Q Y ~ N V> > ~ L pJ N C r L' L O N 3 ~O a C ~ p O C IC y (~ ' 47 tq L 0 0 `~- ,t a V p~ ~ L 4 ~ r O •C y O d Y L C y N C~ *• a N .` V ~~ O N C ~~ ~ ~~ Vl ~ r ~ d O N m O H •~, V ~p ~~ L C m 7 e0 r L +' O) ~ L L O L N p d •3 ~ ? ? r 3 y m~~~ t0 C N C ~ C •C C Q ~~ N y ~ N~ +, . N C L O C t0 ~ O) ~~ d ~ C d~ C Y y t0 L ~ t0 ~ ~ N C N V t0 - 'C c0 ~ ' • y 7 ~ ~ p C a N Q N t0 C) ' tq VJ =' ~ c ;w- ~ O m V~ C C .a:+ ~ t6 O m O O Q ~ Y cn ` m c0 ~ O d G1 O) N CD +_c+~ n ; m E~ Q m d .ca L ~ H H N ~ ' ~ C m ~ C N m ~ V~ LL y N y y !C m O O C r ~p O -p r _ O C y m C~ O i,., 'O ~ ~ ~+ m •` ~ ? y m d V N ~0 O y r to N m m 7 d L C vl V~ Vl r ; • N a N~ C~ O ~~ ~ C ~~ N? Q ~ Y~ ~ r Q~ ~ N ~~ m~ m y O c0 m m H O O an d p d m C t a >, m ~.t, m U~ ~ a oc-o~ 3~ ac -o a, :y ~v Q ac L.. . ~ td r L Q r~ V r L.. 0 ~° m ~~ O C ~ ~ ~ ~ ~ a • • • • N ~_ ~O Z 0 H V Z O ~ a a ~ d ~ N ~ N ~ O) Q ~ ) t6 Vf ~ ~ ) t0 fA ~ ~ N ~ N 'p m ~ ~ Q d N ~ N -O O ~ Ol Q d 1 f0 N O N 1 lC N O .~, c N ~~._ c c +~ O co .` ~ ~ y N *' 'O ~ ~ a T o o m ~ h C d 'O •C a'o ~ N N N L t m O1 V V t0 t0 ~ ~ d N ~ ~ m ~ .S .E a ~ ~ o, N 'O O ~ Ol Q c c c o c c c a~ m a~ a a~ a~ a~ a a a a ~ a m ~ °' a ~ ~ c o 0 0 •~~ 0 0 0 ~ ~ ~ ~ ~ w~ v U U ), O U = o o O => 0 0 o w C; W W W ~ 0 W W W J ~ O +' V1 ~ C 01 m C O ' C t ,O , Q L ~~ ? N C .~ a C O V ~ N q ~ C ~ y ~ t`p t0 U ~ ~ C L +' '~+ V7 f ~ _ ~ C ~ fC d ~ U N d f0 V ~ ~ d f6 C ~ N m U 'C y G C m~ ~ m -p ~ O ' Z W C y d m C C O 'O ~ U C p C ~ ~ y C~ V ~ 7~ ~ ~_ 3 C ) O L v~ t0 ~ C _ N O C V l6 N of ~ 7 t6 V ~ _ N ~ O y lC ~> 47 ~ N • 7 L y V a y~ ~ C C O +N+ Q d ~ ~ O ~ N CO .D y ~ NCl t0 >' °D C ~ C .`0 ~ m ~ a L ~ ~ ~ co m Y O m 0 a~ 'O ~ o ~ ~ N +O+ c o (~ p 0 y .` j ++ , ~ ~ 0 0 O p V ~ U~ C ~ of N ~. ? ~ ~ y y y ~ ~C ~ V 'O ` a N 7 O ~ ~ ~ Q j ' C Q Q C m m~ L +L+ O O C~ > C C ~ 'O j ~ ! O o ' m ' a~ as as *' NV o E•y ~ om a yr ;°v ~ 'p H~ C ' m~ O E m C? ' m O m ~ N ~o ~ CO O '~' G1 ~ t/~ c ~ vL ~ v a o ~y~ ~. ~o a cN • . . x • ~ N ~ ~ O j L ~ O m m ~ t p ~ m N m L Q ~ ~ p f 0 ~ ~ .y L (!1 C i .+ ~ ~ V E ~ O • .. 'O ~ d ~ U E .C ~ .~ m , y _ , L t ~ p m • ~ ~ N r N 01 CO Z ~_ H V Q Z ~ ~ a d d 1 ~ N N ~ d ~ a N C N U ~ O U N ~cc G ~ `° ~ d ~ ~ U N N N O ~ m ~ ~~ d d a N N ~ d ~ a d d a N N t9 N ~ a } m g E E m E E J J ~ V a U a U a U a U ~ ~ = f A = N = N = f /f o a o a a s o a d . N C O U O _7 O '++ ,~ O C O U •- Q E N C y Y C O ~, m •C X C C .~ ~p U C O O ? N C N :~ a~ ~- y O '~ E 0 0 7 W .+~ ~ E ~ ~ d .C ~ O ~ 0) Y a ~ ~ m V ~ ~ a • a ~ ~ c o L L 3 ~«-o~ ~~ a a a 'L ' . ~ 0 ~ U t+ - - N ~ Vl Y ~ ~+' y y ~ y :~ ~ +L+ vs a o m~~ U n a m m c X m~ y~~ U ~ O C N .0 ~ 'O t0 E O ~ H ) L C m~ ~' O (/ m U N ~ c ~ a c L ~ -. ~ m +• o + + ~ ~ O~ ~L mm~o oC co v ~a; U'a3 m U~ • • • • C7 N CO AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 9, 1992 RESOLUTION 6992-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~~'~~~ -cam ~ L~~-~..~ Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ ROANp~~ a ~ ~ z ~ a= ~ 38 C~~~xxY~ ~~ ~~xxY~.~.~ P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 11, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WIND~'M HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERW.OLSTRICT BOB L. JOHNSON HOWNS MAGISTERUL DISTRICT H. ODELL'FUZZY MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERAL DISTRICT (703) 772-2005 Mr. Jack W. Griffith 4043 Snowgoose Circle, SW Roanoke, VA 24018 Dear Mr. Griffith: I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to appoint you as a member of the Parks & Recreation Advisory Commission for a three-year term representing the Cave Spring Magisterial District. This term will begin June 30, 1992, and end June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very ruly yours, ~~ Lee B. Eddy, Chairm Roanoke County Boar of Supervisors LBE/bj h Enclosures cc: John Chambliss, Acting Director, Parks & Recreation ® Re~ydsd Papa O~ pOANp~,~ a ~ 9 z ~, ~ 2 a~ ~ 38 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN GTAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL'FUZZY" MIN NIX GVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Alfred C. Anderson Roanoke County Treasurer P. O. Box 21009 Roanoke, VA 24018-0533 Dear Fred: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Fifth Planning District Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to reappoint you as a member of the Fifth Planning District Commission for a three-year term. Your new term will expire on June 30, 1995. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. LBE/bjh Enclosures cc: Wayne Strickland, Commission Sinc rely, Lee B. Eddy, Cha' an Roanoke County Board of Supervisors Executive Director, Fifth Planning District ® Aecya~a P>~e. 0~ ROANp~.~ L ~ :p z 1 8 P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBJ. MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL "FUZZY MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mrs. Pat Dean 4329 Toddsbury Drive Vinton, VA 24179 Dear Mrs. Dean: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Fifth Planning District Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to reappoint you as a member of the Fifth Planning District Commission for a three-year term. Your new term will expire on June 30, 1995. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Lee B. Eddy, Chai an Roanoke County Bo rd of Supervisors LBE/bj h Enclosures cc: Wayne Strickland, Executive Director, Fifth Planning District Commission ® Retyded paper O~ AOANp~~ ~ p z ~ J ? a 1 38 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL'FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Rita Watson 6628 Wendover Drive Roanoke, VA 24019 Dear Ms. Watson: I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to appoint you as a member of the Parks & Recreation Advisory Commission for a three-year term representing the Hollins Magisterial District. Your term will begin June 30, 1992, and end June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours , Lee B. Eddy, Chai an Roanoke County Board of Supervisors LBE/bj h Enclosures cc: John Chambliss, Acting Director, Parks & Recreation ® Recycled Paper ~F ROAN ~.~ a ~ ~ A z ~ V 2 a ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~~xxY# ~#' ~~xxY~.~.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Bobby G. Semones 1542 South Pacific Drive Vinton, VA 24179 Dear Mr. Semones: I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to appoint you as a member of the Parks & Recreation Advisory Commission for a three-year term representing the Vinton Magisterial District. This term will begin June 30, 1992, and end June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Lee B. Eddy, Chairm Roanoke County Board of Supervisors LBE/bj h Enclosures cc: John Chambliss, Acting Director, Parks & Recreation ® ~ Faper o~ aoANO~,~ ~• . p z ~ J ? a 8 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~~xxY~ ~~ ~~xxY~.~.~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL'FUZZY MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Vince Joyce 6039 Marshwren Lane, S.W. Roanoke, VA 24018 Dear Mr. Joyce: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Parks & Recreation Advisory Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Lee B. Eddy, Chai n Roanoke County Board of Supervisors LBE/bjh Enclosure cc: John Chambliss, Acting Director, Parks & Recreation ® Recycled Paper O~ ROANp~,~ ~ ~ ti ~ A z ~ v a? ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 10, 1992 BOARD OF SUPERVISORS I.EE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 Mr. Fenton W. Harrison, 1638 Weaver Road Salem, VA 24153 Dear Mr. Harrison: Jr. The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Parks & Recreation Advisory Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sinc rely, ~~. Lee B. Eddy, Chairman Roanoke County Board of Supervisors LBE/bj h Enclosure cc: John Chambliss, Acting Director, Parks & Recreation ® gecyged Paper • O~ ROANp~~ ~ ~ A 2 ~ o a ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR Hli i e MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MIN NIX CAVE SPRING MAGISTERUIL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Don Terp 5140 Appletree Drive Roanoke, VA 24019 Dear Mr. Terp: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Roanoke Valley Regional Cable TV Committee. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. LBE/bjh Enclosure Sinc rely, Lee B. Eddy, Chairm Roanoke County Board of Supervisors ® Recycled Paper ' o~ aoaNO~,~ i ~ ti ~ A 2 o a r sa C~~~xt#~ ~f ~.~~xx~~~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 10, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Thomas E. Finton 2219 Sorrel Lane Roanoke, VA 24018 Dear Mr. Finton: I am pleased to inform you that, at their meeting held on Tuesday, June 9, 1992, the Board of Supervisors voted unanimously to appoint you as an at-large member of the Roanoke Valley Regional Cable TV Committee for a three-year term begining June 11, 1992, and ending June 11, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Lee B. Eddy, Chairm n Roanoke County Board of Supervisors LBE/bj h Enclosures cc: Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Bernard W. Langheim, General Manager, Cox Cable Roanoke ® R~yaed P~- P AN ,I. F z ~' ~ ~' O 2 a COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~a~xx~# ~~ ~~xxY~.~.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 BOARD OF SUPERVISORS June 11, 1992 LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERWL DISTRICT H. ODELL "FUZZY MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Thomas Robertson 803 Ruddell Road Vinton, VA 24179 Dear Mr. Robertson: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Parks & Recreation Advisory Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Lee B. Eddy, Chai an Roanoke County Bo rd of Supervisors LBE/bj h Enclosure cc: John Chambliss, Acting Director, Parks & Recreation ® Regded Paper FROM THE MINUTES OF THE COUNTY SCHO( ,,' ~ w"L ~INIA MEETING IN REGULAR SESSION AT 7 P.M .G~-.~c..L. -CL~~~ ~ G~ ROOM OF THE SCHOOL ADMINISTRATION BUILD: RESOLUTION BY THE CO' ~ ~~ ~ °~~~~~ ~~__z",E.~' ~~ ~` ~J ROANOKE COUNTY AUTH ~ ~ _ TO THE VIRGINIA PUBI~ d i ~~.~..r,'~ - . ,~ -Gu°~C J - ' I-t .' y '~ WHEREAS, the County School Board of Roanoke County has approved a capital improvements program which identifies certain major capital site and building repairs and renovations necessary to conduct an appropriate education program; BE IT RESOLVED that the County School Board of Roanoke County on motion of Barbara B. Chewning and duly seconded, authorizes application to the Virginia Public School Authority for a loan not to exceed $1,930,000.00 for major site and building improvements to its school facilities. Adopted on the following recorded vote: AYES: Paul G. Black, Barbara B. Chewning, Frank E. Thomas NAYS: None ABSENT: Maurice L. Mitchell, Charlsie S. Pafford TESTE:.- Clerk VIRUINIA PUBLIC SCHOOL AUTHORITY Roanoke County Schools Fiscal Year 1992-93 1. Hoof replacements $ 500,000 2. Cave Spring Junior site improvements 75.000 3. Masons Cove Elementary sewage system 75.000 4. Green Valley elementary renovations and kindergarten rooms 1,000,000 Architecture i~ engineering costs (6~/0) 60,000 5. Improvements to meet requirements of Americans with Disabilities Act 50.000 6. Tennis court renovations at each high school (to be tunded by County) 100.000 1.860,000 Bond issuance costs (estimated) 70.000 TOTAL VPSA E~UND ISSUE $ 1,930,000 COMMITTEE VACANCIES IN 1992 JANIIARY BIIILDING CODE BOARD OF ADJIISTMENTS AND APPEALS Four year term of Thomas A. Darnall, Vinton District, will expire 1/22/92. SOCIAL 8ERVICEB BOARD Four year term of William P. Broderick will expire 1/1/92. TRANSPORTATION AND SAFETY COMMISSION Four year terms of Leo Trenor, Member at Large; Charlotte Lichtenstein, Neighborhood Representative; and Henry Gregory, Member at Large, will expire 1/1/92. FEBRIIARY ELECTORAL BOARD (APPOINTED BY TBE COIIRTS) Three year term of Wilton B. "Webb" Johnson will expire 2/28/92. GRIEVANCE PANEL Two year term of Kenneth W. Lussen will expires 2/23/92. MARCH LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL One year term of Frances R. Holsinger will expire 03/31/92. LEAGIIE OF OLDER AMERICANS-BOARD OF DIRECTORS One year term of Murry K. White will expire 03/31/92. APRIL BIIILDING CODE BOARD OF ADJIISTMENTS AND APPEALS Four year term of Robert A. Williamson, Jr., Hollins District, will expire 4/13/92, and Jon Walp, Windsor Hills District, will expire 4/27/92. MAY 1 TAP BOARD OF DIRECTORS Two year terms of Elizabeth M. Stokes, and E. Cabell Brand, Joint Appointee, will expire 5/5/92. JUNE BOARD OF ZONING APPEALS Five year term of Carlton W. Wright, Hollins District, will expire 06/30/92. "CATV" ROANORE VALLEY REGIONAL CABLE TV COMMITTEE U. `~~~ Initial one year term of r,~~ GLp, Member at Large, will expire 6/11/92. The subsequent term will be for three years. FIFTH PLANNING DISTRICT COMMISSION Three year terms of Richard W. Robers, Elected Representative, ,/Alfred C. Anderson, Elected Representative, and Mrs. Pat Dean, Citizen Representative and Executive Committee will expire 6/30/92. PARRS & RECREATION ADVISORY COMMISSION f- kJu~ Three year terms of V~:~Jroy~ce, Cave Spring District; n Padgett, Hollins District; and T on, Vinton District; will expire 6/30/92. ~,,~A y,,w ROANORE COUNTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION COMMITTEE Four year terms of Maurice Mitchell, Cave Spring District and Paul Black, Hollins District, will expire 6/30/92. JULY ROANORE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD Four year term of Mrs. Mikeiel T. Wimmer will expire 07/31/92. SOCIAL SERVICES BOARD Four year term of Betty Jo Anthony will expire 7/19/92. AIIGUST COMMUNITY CORRECTIONS RESOURCES BOARD One year terms of Edmund J. Kielty, and Mrs. Chris Pickard, 2 Alternate, will expire 08/31/92. SEPTEMBER GRIEVANCE PANEL Two year term of R. Vincent Reynolds will expire 9/10/92. INDIISTRIAL DEVELOPMENT AIITHORITY Four year term of J. Richard Cranwell will expire 9/26/92. OCTOBER NOVEMBER DECEMBER LIBRARY BOARD Four year term of Carolyn Pence, Vinton District, will expire 12/31/92. MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMIINITY SERVICEB BOARD Three year terms of Sue Ivey, Cheri Hartman, Member at Large, and Harriette Shivers, Member at Large, will expire 12/31/92. ROANOKE PLANNING COMMISSION Four year term of Michael J. Gordon, Windsor Hills District, will expire 12/31/92. 3 APPOINTMENTS/VACANCIES TO BE FILLED FOR 1992 DISTRICT TERM EBPIRES BOARD OF ZONING APPEALS Carlton W. Wright Hollins 5 yrs 06/30/92 BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS Thomas A. Darnall Vinton 4 yrs 01/22/92 Robert A. Williamson, Jr. Hollins 4 yrs 04/13/92 Jon Walp Windsor Hills 4 yrs 04/27/92 ROANORE VALLEY REGIONAL CABLE_TV COMMITTEE ~~CATV COMMITTEE'S Don Terp At Large 1 yr 06/11/92 (Subsequent term 3 yrs) COMMUNITY CORRECTIONS RESOURCES BOARD Edmund J. Kielty 1 yr 08/13/92 Mrs. Chris Pickard, Alternate 1 yr 08/13/92 ELECTORAL BOARD (APPOINTED BY THE COURTS) Wilton B. "Webb" Johnson 3 yrs 02/28/92 FIFTH PLANNING DISTRICT COMMISSION Richard W. Robers, Elected Rep 3 yrs 06/30/92 Alfred C. Anderson, Elected Rep 3 yrs 06/30/92 Mrs. Pat Dean, Citizen Rep & Exe. Com. 3 yrs 06/30/92 GRIEVANCE PANEL R. Vincent Reynolds 2 yrs 09/10/92 Kenneth W. Lussen 2 yrs 02/23/92 INDUSTRIAL DEVELOPMENT AUTHORITY J. Richard Cranwell 4 yrs 09/26/92 1 LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL Frances R. Holsinger LEAGIIE OF OLDER AMERICANS-BOARD OF DIRECTORS Murry K. White 1 yr 1 yr LIBRARY BOARD Carolyn Pence Vinton 4 yrs MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMIINITY SERVICES BOARD Sue Ivey Cheri Hartman, Member at Large Harriette Shivers, Member at Large PARRS & RECREATION ADVISORY COMMISSION Vince Joyce Karen Padgett Thomas Robertson Cave Spring Hollins Vinton 3 yrs 3 yrs 3 yrs 3 yrs 3 yrs 3 yrs 03/31/92 03/31/92 12/31/92 12/31/92 12/31/92 12/31/92 06/30/92 06/30/92 06/30/92 ROANORE PLANNING COMMI88ION Michael J. Gordon Windsor Hills 4 yrs 12/31/92 ROANORE COUNTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION COMMITTEE Maurice Mitchell Paul Black Cave Spring 4 yrs Hollins 4 yrs ROANORE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD Mrs. Mikeiel T. Wimmer 4 yrs SOCIAL SERVICES BOARD William P. Broderick 4 yrs Betty Jo Anthony 4 yrs 06/30/92 06/30/92 07/31/92 01/01/92 07/19/92 2 TAP BOARD OF DIRECTORS Elizabeth W. Stokes 2 yrs 05/05/92 E. Cabell Brand, Joint Appointee 2 yrs 05/05/92 TRANSPORTATION AND SAFETY COMMISSION Leo Trenor At Large 4 yrs 01/01/92 Charlotte Lichtenstein Neighborhood 4 yrs 01/01/92 Henry Gregory At Large 4 yrs 01/01/92 3 1991 UNFILLED COMMITTEE APPOINTMENTS LIBRARY BOARD Jane Bryant Catawba 4 yrs 12/31/91 Dr. Paul Zeis Windsor Hills 4 yrs 12/31/91 MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMUNITY SERVICES BOARD Dr. Joseph Duetsch, at large, joint 3 yrs 12/31/91 IRST RF-~'D~G OF O~I~NCES er I• F Sanitary S~'~' uisition of a hes. 1, Ordinance Authorizing Ac u hes and Gertrude Hug George H g Easement from LJtil~ty .Director) (Clifford Craig, 5 2ND - 6 9 yL 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -April 1992 5. Statement of Revenues and Expenditures as of April 30, 1992. RECESS AT 4:20 P.M. P. WORK SESSION X4:30 P.M.~ 1. Proposed Bond Referendum BOARD CONSENSUS TO INCLUDE BOND MONEY FOR VDOT REVENUE SHARING. BOARD CONSENSUS THAT SCHOOLS GET BETTER STUDY FROM PROFESSIONAL CONSULTANT ON COSTS OF RENOVATIONS SUCH AS AIR CONDITIONING. BW TO GET RFP'S AND BRING BACK TO BOARD. DISCUSSION ON DECREASING FUNDS FROM SOME PROTECTS IN ORDER TO INCREASE FUNDS FOR PARKS AND RECREATION. MEETING SET FOR TUESDAY, 6/2/92 AT 8 AM FOLLOWED BY TOUR OF •PROPOSED PROTECTS. C._.La S -- CA / `a / 9.2..- Q. EXECiJTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) for consultation with legal counsel pertaining to potential or actual litigation: Grumman Emergency Products, Inc; specific legal matters requiring legal advice concerning amendments to the Roanoke Valley Resource Authority Members Use Agreement. BLOT MOTION AT 6:25 P.M. URC 9 STAFF REQUESTS INCLUDED URC 4. Request for Appropriation of Funds to Renovate the Lower Floor of the Roanoke County Administration Center. (Arnold Covey, Director of Engineering & Inspections) A-51292-5 BI.~T MOTION TO APPROVE WITH FUNDS NOT TO EXCEED $47,500 AYES-BI~T,EGK,FM,HCN ABSTAIN-LBE F. REQUESTS FOR WORK SESSIONS 1. Request for Joint Work Session with Planning Commission on June 9, 1992. (Terry Harrington, Director of Planning & Zoning) WORK SESSION SET FOR 6/9/92 ACTION NO. ITEM NUMBER /~ / - y AT A REGIILAR MEETING OF THE BOARD OF SUPERDISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 26, 1992 AGENDA ITEM: Appointments to Committees Boards Commissions and COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1• Board of Zonin A eals: Five-year term of Carlton Wright, Hollins Magisterial District will expire June 30, 1992, ?• Fifth Plannin District Commission Thre~year terms of Alfred C. Anderson, Elected Re resent Mrs. Pat Dean, Citizen Representative and Executive Committee wild expire June 30, 1992, ,~ 1 J~z~< ~~~.~~~ 3 . pa ~r ,~, ~'~ '.v~~ a ec e t ' on Adv ' so Comm ' s ia.:a--- ~" _ __ 1 Three- ear ~ ""~ ~ " Y s of Vince Joy~'e, Cave Spring Magisterial District; ~x'en_.Pagdett;, Hollins Magisterial District; and Thomas Robertson, Vlnton Magisterial District will expire June 30, 1982, Unexpired three-year term of Fenton E. Magisterial District. His term will expireaJuneo30, 1994.Catawba 4 • Roanoke va i i e., n___ _- Initial one-year term of Don"-Ter- June 11, 1992. The subsequent-- ~ Member at Large, will expire will be for three ears. ~~~ . /,',~~'~,.,.,a3,2 ! G ~" URC J. SECOND READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1992-93 Fiscal Year Budget for Roanoke County. (Reta Busher, Director of Management and Budget) 0-52692-12 HCN MOTION TO APPROVE ORD AYES-EGK~FM,HCN NAYS-BI T,LBE 2. Ordinance Authorizing the Reconveyance of a 0.470 Acre Tract of Real Estate, More or Less, Located in the Southwest Industrial Park. (Paul Mahoney, County Attorney) 0-52692-13 HCN MOTION TO APPROVE ORD URC K. APPOINTMENTS 1. Board of Zoning Appeals 2. Fifth Planning District Commission LBE NOMINATED ALFRED C. ANDERSON ELECTED REPRESENTATIVE TO ANOTHER THREE-YEAR TERM WHICH WILL EXPIRE TUNE 30, 1995. HCN APPOINTED MRS. PAT DEAN, CITIZEN REPRESENTATIVE, TO ANOTHER THItEE YEAR TERM WHICH WILL EXPIRE IUNE 30, 1995. 3. Parks and Recreation Advisory Commission FM NOMINATED TACK W. GRIFFITH, CAVE SPRING MAGISTERIAL DISTRICTS BL.T NOMINATED RITA WATSON, HOLLINS 6 MAGISTERIAL DISTRICT' HCN NOMINATED BOBBY SEMONES VINTON MAGISTERIAL DISTRICT• FOR THREE-YEAR TERMS WHICH WILL EXPIRES TUNE 30, 1995. 4. Roanoke Valley Regional Cable TV Committee LBE NOMINATED 'T`HOMAS E. PINYON MEMBER AT LARGE FOR A THREE YEAR TERM TO EXPIRE TUNE 11, 1995. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROU'TIIVE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT I'T'EM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII..L BE CONSIDERED SEPARATELY. R-52692-14 B~OTION TO APPROVE URC 1. Acceptance of Sanitary Sewer Facilities Serving Double "C" Subdivision. A-52692-14.a 2. Confirmation of Committee Appointments to the Fifth Planning District Commission and Total Action Against Poverty Board of Directors. A-52692-14.b 3. Request for Acceptance Road into the Virginia Secondary System. of the Extension of Edgebrook Department of Transportation R-52692-14.c S~ ~ ~ c~ t ~ ~~p po , ,~ ~-ed ,~- U d n a~.D ~/ o--~-~•-1~..0 ~ ~-., ~-,-f --° r, w --- r/' G~~ ~ =~ .~_ ~~~ ~ ~~ ~. STATEMENT OF GOALS AND POLICIES ~~~ .~ FOR THE COUNTY OF ROANOKE ~~ GOALS ~A~' ®isc~sss~®~ Onty ~u~ j~ct to Revision Goals reflect the continuation, improvement or expansion of activities or the delivery of services. Goals are intended to provide a focus for the County's personnel, boards and commissions as they make the daily decisions that affect their individual actions and the actions of their departments. County personnel should maintain a close familiarity with these goals and endeavor to perform in a manner that is consistent with and supportive of them. EDUCATION, CULTURAL ENRICHMENT AND RECREATION Schools - Provide the highest quality public school system consistent with citizens' wishes in terms of their willingness to contribute support with local taxes. Libraries - Help meet the educational, informational and recreational needs of the citizens of the County in a manner consistent with budgetary considerations. Emphasize collection development to effectively build resources and cooperate with other valley libraries to provided greater access to area materials. Parks and Recreation - Provide park and recreational facilities as appropriate for the needs and desires of County citizens with emphasis on programs for youth. Provide a reasonable level of services for senior citizens. Avoid competition with commercial adult service providers. PUBLIC SAFETY Taw Enforce ent - Provide a professional law enforcement service that achieves good rates of crime deterrence, apprehension and conviction, and achieves a high level of public safety consistent with the urban/rural character of the County. Fire and Rescu - - Maintain a high level of public fire and rescue service utilizing a combination of career and volunteer personnel. Provide a level of quality in facilities, equipment and benefits that will enhance the safety, effectiveness and spirit of the fire and rescue organizations. 2 INFRASTRUCTURE: Road System - Work with state agencies to provide a safe and convenient system of public roads and highways. Utilize the state revenue sharing program for road construction as economic conditions permit. Utilities - Expand and improve public water and sewer facilities consistent with residential and commercial needs recognizing the economies of promoting growth near existing developed areas. ENVIRONMENT Solid Waste Disposal - Provide high level of consistency, efficiency and service orientation in the collection and disposal of solid wastes. Recycling - Emphasize recycling and source reduction of waste by residents and commercial organizations, consistent with available public funds. Discourage illegal dumping. POLICIES Policies support goals. They represent definite courses or methods of action selected from among alternatives and are intended to guide and determine present and future decisions. The policies of a local government are a reflection of its relations with others -- its attitudes and behavior toward its citizens and the public in general. ECONOMIC AND PHYSICAL DEVELOPMENT Economic Development - Encourage desirable new businesses and industries to locate in the Roanoke area recognizing the limited quantity of developable land and the need to apportion its use for optimum benefits. Encourage existing business and industries to remain and expand. Promote the growth of regional tourism. Land Use - Provide a professional land use policy that achieves a reasonable balance between the interests of industrial, commercial, single-family and multi-family residential development, consistent with community needs. Promote a wide range of housing suitable for all income groups. Comprehensive Plan - Develop a concise, workable comprehensive plan and be consistent in is implementation. 3 COMMUNITY SPIRIT AND COMMUNICATIONS Regional Cooperation - Promote cooperation with local governments, businesses and organizations as appropriate and necessary to enhance the quality of life in Roanoke County and the Roanoke Valley. Communications - Develop effective two-way communications between all segments of County government and its citizens. FISCAL POLICIES Assessments - Provide fair and equitable property assessments, consistent with state law. Tax Rates - Set tax rates at the minimum level necessary to fund efficient and effective services for citizens. Tybes of Taxes - Provide a broad range of local taxes to spread the tax burden among all county residents. Reserves - Develop sufficient fund reserves to minimize short- term borrowing and to provide a safety net for times of economic adversity. Recurring and Non-recurring Expenditures - Use bond issues only for non-recurring large capital outlay projects. Use current revenues for recurring replacement and maintenance expenses insofar as possible.