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HomeMy WebLinkAbout7/21/1992 - RegularJOINT MEETING VINTON TOWN COUNCIL ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 21, 1992 Welcome to a joint meeting of the Vinton Town Council and the Roanoke County Board of Supervisors. This meeting is being held at the Vinton War Memorial, 814 East Washington Avenue, Vinton, Virginia. A. OPENING CEREMONIES (5:00 P.M.) 1. Welcome: Charles R Hill, Mayor Town of Vinton 2. Roll Call: Vinton Town Council Roanoke County Board of Supervisors 3. Invocation: Dr. Harry C. Nickens, Supervisor Vinton Magisterial District 4. Pledge of Allegiance to the United States Flag. B. THIS TIl1~ HAS BEEN SET ASIDE FOR THE NEW MEMBERS OF THE ROANOKE COUNTY BOARD OF SUPERVISORS AND VIIVTON TOWN COUNCIL TO MEET IN AN INFORMAL SETTING C. ADJOi;1RNMENT AND REFRESHIVIENTS AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE VINTON WAR MEMORIAL ON TUESDAY, JULY 21, 1992 RESOLUTION CERTIFYING EXECUTIVE MEETING WA3 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. COUNTY Of ROANOKE -TOWN OF VINTON COOPERATIVE PROGRAMMING December 4, 1984 ~ ~~~ I y i~ y ~~ a~ 4 OF ROANO~F .A L 2 ~ ~ - _ a 1838 December 4, 1984 T0: Members of the Board of Supervisors of Roanoke County, and Members of the Town Council of Vinton, Virginia The attached report is a culmination of a six-month study by the administrative staff of the County of Roanoke and Town of Vinton. The purpose of the study is to review all sources of revenue of the County and all areas o~ expenditures in an effort to identify levels of service and to identify potential areas of cost savings. The scope of this study was a review of the 1984-85 budget of the County of Roanoke specifically identifying the level of services provided to residents of the County with particular emphasis to the residents of the Town of Vinton. The review included not only the operating budget, but also the proposed Capital Improvements Program and Enterprise Fund operations. The result of this study is the recognition of major accomplishments by she two governments, the identification of current projects, and a listing of potential cost-saving projects and areas of cooperation which may be to our mutual benefit. We express our appreciation to the staff who have assisted in tiie preparation of this data and hope that it will be an informative working ~ooi for you, the governing bodies, as you attempt to establish policy and plan for the needs of our citizens in the coming years. orge Nester Town Manager Town of Vinton Don ld R. Flanders County Administrator County of Roanoke RECENT ACCOMPLISHMENTS OF COOPERATIVE PLANNING ir~.i0~'-" ~q~L ~~~~ 1. Recreation Program - Two years ago, the County of Roanoke agreed ~~ the park facilities located within the Town and to expand the coverage of the County's parks and recreation program co include all residents of the County. The recreation program includes a wide range of opportunity including adult athletics (traditional organized sports such as football, basketball, softball, etc.), community education, leisure activities (which include exercise classes, ceramics, photography, etc.), therapeutics programming for the handicapped and mentall;a retarded, programming for senior citizens, and assistance in special events in activities such as the Vintennial Carnival held this past summer. While all County park facilities are available to the residents of the Town of Vinton, every attempt has been made to provide a level of service to the residents of Vinton which exceeds the level of programming previously maintained by the Town. ~2. Maintenance of Parks - The Buildings and Grounds Division of the Department of Public Facilities is responsible for maintaining all parks and recreation facilities operated by the County including the parks leased from the Town of Vinton. Mayor Hill noted in the Neighbors section of the Roanoke Times and World News on November 1, 1984 in their report on parks and recreation facilities in the Roanoke Valley that the Town of Vinton has been able to save between $100,000 and $150,000 per year because it does not have to pay salaries and maintenance costs for parks and recreation in the Town of Vinton. 3. Animal Control - The Town of Vinton and Roanoke County each have their own Animal Control laws which are enforced by the County's animal control officers. The County's team of animal control officers includes four people and approximately 60 percent of one of these officer's time and energy is expended within the Town of Vinton. 4. Insurance Program - Approximately eighteen zonths ago, the County of Roanoke retained the services of an insurance consultant to assist in the preparation of specifications for bid and to make recommendation in the levels or coverage in which the County should maintain. The consultants also reviewed coverage provided by the Town of Vinton's policies to ensure that adequate coverage was being provided. It should also be noted that the County insurance program covers the facilities of the Vinton~Branch Library, all schools located in Vinton, worker's compensation coverage for fire and rescue squad volunteers, and Vinton fire and rescue squad vehicles and equipment owned by the County. An offer was extended to the Town of Vinton for their consideration to participate in a joint program for health insurance for the municipal employees; however, the Town had recently awarded Vinton for their consideration to participate in a joint program for health insurance for the municipal employees; however, the Town had recently awarded its own contract for these services. Assistance in safety programs and risk management activities will certainly be extended to both political subdivisions. 5. Accelerated 12veis of service to the .Town of Vinton from the Countv Treasurer and the Commissioner of the Revenue during peak tax collection periods - During the spring and fall tax collection seasons, the County Treasurer and Commissioner of the Revenue send personnel to the Vinton Municipal Building to assist the residents in the Vinton area with problems they may have concerning the payment of taxes and in the purchase of County auto decals. Discussions continue in an effort to facilitate both localities in their tax administration efforts through the use of advanced capabilities of computer equipment, forms design, and other opportunities which may improve cost efficiencies. 5. Repair and enlargement of Vinton Branch Librarv facility - The Vinton Branch Library was recently reopened after a substantial remodeling and expansion resulting from the roof collapse in the summer of 1983. The enlargement provides approximately 2,000 square feet of new space at this facility to better meet the needs of the Vinton area residents. ~/ 7. Joint water svstem to service East Countv citizens - The Town of Vinton and the County of Roanoke jointly developed a water system to service residents in the Town of Vinton and the East County. This development includes wells, storage Facilities, and distribution systems. It is anticipated that this system should have adequate capacity to serve this area of the County during the foreseeable future and should lend itself to improved development activities. 8. Joint equipment support programs - The Town of Vinton and the County of Roanoke have worKed together to jointly use some public works equipment which reduces the duplication of effort in each locality owning similar types of equipment. It is hoped that this concept can be extended in future years. P~ 9. Support of Vinton Health Department expansion project - The County recognizes that the Town of Vinton is currently working with the Health Department to provide expanded facilities to serve the needs of the residents of Vinton and the East County service area and the County fully supports the activities of the Town's staff. 10. Emergency relocation plan for Camelot Hall nursing home - 9 cooperative arrangement has been developed between the County school system and the Town of Vinton whereby the Hardy Road School would be used as a relocation center for residents of the Camelot Hall nursing home during emergency situations. This arrangement also includes the utilization of school buses to transport the residents. CURRENT AREAS OF COOPERATIVE PROGRAMMING !. New advanced life support ambulance - The 1984-85 fiscal year budget of the County of Roanoke includes an appropriation of $52,000 for the purchase of an advanced life support ambulance to be located at the Vinton Rescue Squad. This will provide appropriate equipment for the highly trained technicians of the Vinton Crew as they support the residents of the Town of Vinton and East County. 2. yew fire suppression equipment - The 1984-85 County budget also includes an appropriation of $125,000 for the purchase of a new pumper to be stationed at the Vinton Fire Department. This equipment is used not only within Town boundaries, but also as the Town volunteers assist in fire suppression activities in other areas of the County. 3. Establishing joint procedures to enforce erosion and sedimentation control in the County and Town of Vinton - The County of Roanoke adopted by ordinance the Virginia State Erosion and Sediment Control laws which the County's soil and erosion inspection staff enforce in both the County and Town of Vinton. Procedures are being finalized to ensure notification in the plan approval process before development begins so that we may protect the properties. 4. Implementation of economic development activities promoting Vinton and all other areas of the County - Since the County of Roanoke and Town of Vinton share the same tax base, it is recognized that economic development activities accrue benefits to both localities. The County's Department of Development is currently developing inventories of available properties which can be referred to prospects to assist in the promotion of the total Roanoke County area. 5. Developing a site in Vinton for a ioint fuel distribution facility to accommodate the Town, County and School fleet - The County of Roanoke recently ordered a card-operated fuel distribution system which will provide a greater accountability for fuel used by the various vehicles within the County fleet and provide better inventory control. The program currently includes the County and School fleet and a site is being investigated within the Town of Vinton to service the East County area which would also allow the Town to participate in this program. It is hoped that an early decision can be made on this site so that the appropriate equipment can be ordered. 5. Studyin the feasibilit of int E911 sys em - Discussions are continuing in the development of an E91 System f the entire Roanoke Valley and the representatives from the County o oanoke and Town of Vinton are discussing ways in which savings may be realized by coordinating several activities. Items currently under study include the development of a master street name and numbering system within the County and the Town to facilitate the proper routing of emergency activity and secondly, a study of the use of the radio dispatch system within the Town of Vinton to handle the non-emergency after hours radio traffic of the County for the dispatching needs of such activities as recreation, animal control, utilities, public works, etc. 7. Working to develop a Vinton-Roanoke County ;Dint water supply pro ram to provide bulk water needs to the ear 2040 - The County of Roanoke is currently studying the water needs of all or its citizens to the year 2040. This study includes not only the bulk water which may be provided by our existing well system, surplus water from the cities of Roanoke and Salem and the potentials of the West County Reservoir, but also includes the availability and capacity of the water system of the East County and Vinton service area thus responding to the needs of all residents or Roanoke County including those of the Town of Vinton. FUTURE COOPERATION PROGRAMMING STUDY AREAS 1. Acquisition of a new Ladder truck for the Vinton Fire Department - The County and Town of Vinton have each agreed to share in the cost of a new ladder truck to be used by the Vinton Fire Department. It is anticipated that the County and Town would each provide S125,000 toward the purchase of this equipment. 2. Supervision and staffing of Vinton Fire Station at the same level as similar population areas at Vinton's request - The County Fire Department currently uses twenty-five paid personnel to handle lire suppression activities in the urbanized areas of the County during daylight working hours on weekdays. At other times, these activities are performed by volunteers in the same manner they are currently handled in Vinton. At Vinton's request, the County will consider utilizing paid staff at the Vinton station in the same manner it serves ttte oti7er populous areas within the County. 3. Establish joint emergencv services pro ram - At the present time, the County of Roanoke and the Town of Vinton each have an emergency services coordinator and an emergency response plan to handle the affairs and needs of the respective jurisdictions in times of emergency and natural disaster. Through the cooperative efforts of the Eire departments, rescue squads, and other facilities, there may be some economies of scale through a joinC services program. 4. Coordinate animal control ordinances of the County and the Town to facilitate enforcement by County officers - At the present time, the Town of Vinton and the County of Roanoke each have their own animal control ordinances which are enforced by the County's animal control officers. This, as in several other areas, may be easier to enforce and provide uniformity if the ordinances were closely reviewed and written in parallel fashion. This consideration should be given to all areas where mutual services are involved. 5. Participate in the SPCA Animal Shelter to serve the needs of Vinton population as well as the balance of the County - The SPCA Animal Shelter currently houses and cares for the animals caught by the County's animal control officers. At the present time, the SPCA is considering plans to expand and modernize its facility. The County's participation in this program would serve the needs not only of the Vinton residents but the balance of the County residents as well. 6. Establisn joint wilding inspection services program including >'ee structure - Administrative personnel from the County of Roanoke and Town of Vinton have discussed the possibilities of a joint building inspection services program including a review of the fee structures to see if there are efficiencies and cost savings which can be accrued. This program, like the animal control program mentioned in Number 4 above, would need to generate similar ordinances in order to provide uniformity in the administration of said ordinances. 7. Develop joint elevator inspection program - The County or Roano~e recently entered into a contract whereby an independent inspector would inspect escalators and elevators located in public buildings within Roanoke County. This program could be expanded to include the elevators located i^side the Town of Vinton in any buildings which may utilize said facilities. This inspection program is for the public safety of those utilizing facilities in buildings not owned by the locality. 8. Establish a joint economic development appreciation program - Tae County of Roanoke currently issues certificates of appreciation signs acknowledging new construction, and luncheon-type recognition programs to express its appceciation to businesses participating in economic development programs since the Town of Vinton and the County of Roanoke both share from the benefits of economic development within the Town of Vinton. Consideration is being given to the development of a Joint Economic Development Appreciation Program to acknowledge and promote this type of growth. 9. Incorporation of County and Town Procurement Program to include bulk purchase of supplies, warehousing operations, bid processes, and specification writing - The County of Roanoke is currently renovating the old Salem Frame facility located near Hanging Rock to be used as a public service facility. One of the departments to be located at this facility will be the Procurement Services Division of the Department of Fiscal Management. Plans are currently being finalized for the development and implementation of a warehousing operation and inventory control system to serve the needs of the various departments of the .County. The Town of Vinton is invited to share in any and all phases of our Procurement Services Division including the bulk purchase of supplies jointly used by the communities as well as the utilization of County staff in the development of specification and other portions of the County's bid processes. Several areas have already been identified in which the County's general government offices, the school system for the County, and even the governments of Salem and Roanoke City jointly purchase some supply-type items. 10. Explore potentials for maintenance of Vinton communications equipment by County staff - The County of Roanoke has its own communication services division which maintains the radio system used by the various departments of the County (excluding Schools). It has been suggested that a review be made of the radio system used by the Town of Vinton to determine the feasibility of being maintained by the County staff instead of maintaining the equipment through a private contractor. 11. Coordinate the development of a ton -range communication pro ram - Any etforts to develop long-range communications programs should include the Town of Vinton as well as the County of Roanoke to provide the most efficient use of the equipment purchased as well as back-up capabilities during times of emergency. This coordination should not only include ttie study of the E911 system, but all communication activities. 12. Develop joint program for tracking and projecting the financial trends for the County and Town - With the assistance of Peat, Marwick, Mitchell & Company (the independent audit firm retained by the County and Town), a financial trend monitoring system is being developed for the County of Roanoke to determine the financial :zeaith of the community. This study which is endorsed by the International City Management Association monitors various types of revenue and expenditure patterns and compares these trends with demographic characteristics of t,.e locality to develop warning signals which may impair the financial health of the community. The problem areas may be generated by policies established by the governing body, a changing demographic base, or economic circumstances beyond the control of the governing body. Consideration should be given to including the Town of Vinton in this type of study so that the entire health of the Roanoke County/Town of Vinton community can be interpreted. 13. Study of indirect cost allocation systems which ma recover administrative overhead in present and future Qranc oroQrams - In 1974, Congress established guidelines whereby administrative costs may be recovered in most grant programs. Many localities are only able to collect direct costs (payroll cost and supply-type items specifically used in the administration of the grant) instead of recovering their true expenditure of funds and effort in the administration of the grant. Guidelines have been established for the development of an indirect cost allocation plan which recognizes the hidden cost (administrative effort, facility cost, legal services, etc.) in a systematic fashion to recover your full administrative cost to a maximum of 15 percent of the face amount of the grant. The cost is prepared on the locality's entire expenditure profile and can be used as the standard for the recovery under any of their grant programs for the subsequent year. The County of Roanoke has developed such a program for its use for the previous seven years and is willing to assist the Town of Vinton in developing a similar program for any grant projects which it may undertake. 14. Study of enhanced office automation systems to im rove efficient and cost effectiveness of both Localities - The County of Roanoke is currently undertaking a study to identify and document the current applications utilizing data processing services, to rate the efficiency of the assistance being provided to the various offices of the County, to project the expanded data pcocessing efforts which are needed and desired, to identify data processing hardware Heads, and to develop a disaster plan t~ ensure the continued efficient operation of the various departments in the event data processing services were interrupted or destroyed by circumstances beyond uur control. The study will further be used as a working tool to effectively budget manpower cost, hardware needs, and the most efficient method of acquiring the additional automated services required. Four major areas of equipment have been identified that have potential for both the County of Roanoke and the Town of Vinton in improving their operating procedures. These items are data processing equipment, word processing equipment, remittance processing equipment (used by the Treasurer's office in much the same fashion as lock box operations are handled by the banking institutions) and automated meter reading equipment for use by utility department. Some of the enhanced capabilities which are being studied include an increased number of on-line computer applications including the expansion of services to additional departments, electronic mail, low cost mail distribution system, improved collection of revenues through the use of electronic scan lines to record payments and encode checks in order to maximize investment potential and improve the efficiency of the office operations, and to use automated equipment by meter readers of the Utility Department to minimize the effort required to record these meter readings in the billing process. 15. Unified promotion for early development of an East Circumferential ~rimar state highway route from 115 to 220 south - with the development that is occurring in East County and Southwest County at the present time, there is a strong desire and need for the County and Town to promote the early development of an East Circumferential Primary State Highway Route to expeditiously move vehicular traffic to the various parts of Roanoke County including the Town of Vinton. This type of roadway would promote and improve economic development in our communities and be a benefit to our existing residents. 16. Joint planning of the revitalization of downtown Vinton - As mentioned earlier, economic development within the Town of Vinton improves not only the Town, but as well as the County's tax base. The County is willing to utilize the efforts of its planning staff to assist the Town of Vinton in its efforts to revitalize the downtown area. 17. Implementation of any other cooperative oro rams which may be identified through this report on cooperative programming - While this report as a working document has already identified accomplishments and current year's budget activities which promote a cooperative spirit between the County of Roanoke and the Town of Vinton, it has also opened the doors to awareness Eor other areas to be studied for continued improvement of efficiency and cost effectiveness between the two jurisdictions. It is the desire of the administrative staffs that this type of study be an ongoing effort to identify these potentials and provide the greatest level of service possible to all residents of the County of Roanoke, especially those residing in the Town of Vinton. toy e.~-/ e~ 'J-/O ~~ ~~ MEMORANDUM TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens FROM Mary Allen DATE: June 23, 1992 Guyy`~ yes SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. Yes I can attend the joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. I prefer another date. _ CC: Elmer C. Hodge MEMORANDUM TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens FROM Mary Allen DATE: June 23, 1992 SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. Yes I can attend the joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. I prefer another date. CC: Elmer C. Hodge ~r MEMORANDUM TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens FROM Mary Allen DATE: June 23, 1992 SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. Yes I can attend th ' _~ a joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. I prefer another date. CC: Elmer C. Hodge MEMORANDUM TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens FROM Mary Allen DATE: June 23, 1992 SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. Yes I can attend the joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. 1 prefer another date. C: Elmer C. Hodge ~' . a',,: ~, ~,~ ~ t~ . ~`~~:~ ~~ MEMORANDUM ~M ~O:'"` Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens ~ ~-.~~ `FrR@IM-- Mary Allen DATE: June 23, 1992 SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. *~ / Yes I can attend the joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. I prefer another date. CC: Elmer C. Hodge MEMORANDUM TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens FROM Mary Allen DATE: June 23, 1992 SUBJECT: Joint Meeting with Vinton Town Council County staff has been discussing with the Vinton staff the possibility of a joint meeting. The purpose of the meeting is to discuss issues of joint concern and provide an opportunity for new members on the Board and new members on Vinton Town Council to get to know each other. Mayor Hill has suggested Tuesday, July 21 at the Vinton War Memorial, with a meeting from 5 to 6 p.m. and a light dinner or refreshments from 6 to 7 p.m. If this date is agreeable to you, please let me know as soon as possible so we can finalize plans and prepare an agenda. Yes I can attend the joint meeting on July 21 at 5:00 p.m. No, I will NOT be able to attend. I prefer another date. CC: Elmer C. Hodge ECH: Carolyn Ross (Vinton called) Mayor Hill would like to have the joint meeting on July 21 at the Vinton War Memorial. That way, if the meeting runs long they will be right there for their official meeting. Carolyn and I suggest the following: Meeting 5:00 - 6:00 Dinner or Reception at the War Memorial 6:00 to 7.•00 The Vinton Town Council can continue their meeting right at the War Memorial. Do you want me to poll the Board members tomorrow ? Mary Allen 621/92 O~ pOAN ti z OJ 1 38 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR BOARD OF SUPERVISORS ELMER C. HODGE LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT (703) 772-2004 EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DLSTRICT June 4, 1992 H.ODELL"FUZZYMINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT' (703) 772-2005 Mr. S. Bradley Corcoran Vinton Town Manager P. O. Box 338 Vinton, Virginia 24179 Dear Brad: Since our last meeting with Mayor Hill and Dr. Nickens, I have been trying to put together information for the staff and Board of Supervisors on our proposed joint meeting. As we decided, the meeting will be kept general in nature. I thought we would cover some of the cooperative efforts already in place and I have staff working on this. Board Clerk Mary Allen advises that she and Carolyn Ross have tentatively chosen July 21 as the meeting date. Since our last joint meeting was held at the Vinton Municipal Building, I suggest the County Administration Center for this one. Please check with Mayor Hill to confirm and let me know if this date is suitable. Very truly yours, ~'~~ ~~ Elmer C. Hodge County Administrator ECH/meh cc - Ms. Carolyn Ross, Clerk, Vinton Town Council Ms. Mary Allen, Clerk, Roanoke County Board of Supervisors ® Recycled Paper ECH: RE: Joint Meeting with Town of Vinton I contacted Carolyn Ross with the Town of Vinton as you suggested. She said that the last joint meeting was held at the Vinton Town Hall . She also said that the f first of July was not a good time because it will be their new board members first meeting. We both agreed on the following and I was going to talk to you and she was going to talk to Brad Corcoran. WHEN: Tuesday, July 21 (their meeting date) TIME: 3:00 P.M. WHERE: Administration Center They have an evening meeting at 7:00 p.m. on that date. We thought we could meet hear from 3 to 4:30 or 5:00. We could then have either refreshments here or go out. This would give them all time to get to know each other. They could then go back to their 7:00 p.m. meeting in Vinton and our board members could go home. What do you think? Let me know. If you want, I'll call HCN and get his feedback. Mary Allen 5/18/92 ~h ~ C'? ~c...^-..o~-e~c.~-K-- ~_c__~..~ mod. `fie--.P~e,cJ ~, - 5 ~~ ~