Loading...
HomeMy WebLinkAbout9/8/1992 - Regular~A ANA, F ~, ~ ~ 2 o z ,~ 8 ~.~~txr#g .~~ 3~.~r~xxt.~.C~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 8, 1992 tiFwn o nr cur rca Welcome to the Roanoke County Board of Supervisors meeting, Re lar meetings are held on the second Tuesday and the fourth Tuesday at~:00 p.m. Public hearings are held at 7:00 month. Deviations from this schedule will be announced.h Tuesday of each A. OPENING CEREMONIES (3:00 P.M.) 1• Roll Call. 2• Irnocation: The Reverend George Pearson Southview United Methodist Church ALL PRESENT AT 3:01 P.M. 3• Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECONOMIC DEVELOPMENT PROSPECT. C• PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND i ® Recy~~ Paper AWARDS 1• Announcement of Enhanced ISO Rating for Roanoke County. (Tommy Fuqua, Fire and Rescue Chief) ARE REDUCED. D• NEW BUSINESS 1• Request for Adoption of the Regional Cable TV Operating Budget. (Anne Marie Green, Public Information Officer) A-9892-1 HCN MOTION TO APPROVE AYES-B ~T,FM,HCN ~ RF NAYS-EGK 2. Request to Revise Policy for use of the Roanoke County Administration Center Community Room. (Elmer C. Hodge, County Administrator) A-9892-2 UNDER RESO 32889-5.b A_BLT.EGK.HCN NAYS-FM.LBE 3. Request for Approval of Recommendation to Implement Removal, Remedial and Closure of Dixie Caverns Landfill. (Paul M. Mahoney, County Attorney) CON'T'INUED TO 9/22/92 ROADS, ETC. a E• REQUESTS FOR WORK SESSIONS NONE F• REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST RF./1DING OF ORDINANCE 1. Ordinance to Amend and Reenact Section 7-61, Roanoke County Code and Adopt Section 105, Unsafe Buildings, Volume II, Virginia Uniform Statewide Building Code. (Arnold Covey, Director, Engineering & Inspections) HCN MOTION TO APPROVE 1ST READING 2ND - 9/22/92 URC 2• Ordinances Amending and Reenacting Various Sections of the Roanoke County Code to Reflect Recent Legislative Changes By the General Assembly. (Joseph Obenshain, Sr. Assistant County Attorney) BSI T MOTION TO APPRnyL 1ST RF.Ai~~G 2ND - 9/ZZ~ URC a• ORDINANCE AMENDING AND REENACTING SEC. 3-5. SMOKING PROIIIBITED., SEC. 3-8. EXEMPTIONS. SEC 3-10. POSTING REQUIREMENTS AND SEC. 3-12. ENFORCEMENT. OF ARTICLE II, ROANOKE COUNTY SMOKING POLICY OF CHAPTER 3, AIR POLLUTION OF THE ROANOKE COUNTY CODE REGARDING EXCEPTIONS TO AND ENFORCEMENT OF THE VIRGINIA INDOOR CLEAN AIR ACT. b• ORDINANCE AMENDING AND REENACTING SEC. 4-86. DEFINITIONS., SEC. 4-90. PARTICIPATION IN MANAGEMENT nn~n ..,,.,~_. _ _ 3 GENERALLY. SEC. 4-95. LIMITATION ON VALUE OF PRIZES., SEC. 4-96. FINANCIAL RECORDS AND REPORTS GENERALLY. SEC. 4-97. CERTIFICATE TO ACCOMPANY FINANCIAL REPORT. SEC 4-100. LIMITATION ON FRE UENCY OF BINGO GAMES. SEC 4-101. RESTRICTIONS ON USE OF GROSS RECEIPTS FROM BINGO GAMES OR RAFFLES. SEC 4113. 4UALIFICATIONS OF APPLICANT AND SEC. 4117. VALID ONLY IN COUNTY AND AT DESIGNATED LOCATIONS• EXCEPTION. OF ARTICLE V. BINGO GAMES AND RAFFLES OF CHAPTER 4, AMUSEMENTS OF THE ROANOKE COUNTY CODE ORDINANCE AMENDING AND REENACTING SEC. 7-68, REPAIR OR DEMOLITION BY COUNTY OF ARTICLE IV. UNSAFE BUILDINGS AND STRUCTURES OF CHAPTER 7, BUILDING REGULATIONS OF THE ROANOKE COUNTY CODE CONCERNING LIENS AGAINST REAL ESTATE FOR COST OF REPAIR OR DEMOLITION ORDINANCE AMENDING AND REENACTING SEC. 9-18. ENFORCEMENT OF ARTICLE II. ViRGiNIA STATEWIDE FIRE PREVENTION CODE OF CHAPTER 9, FIRE PREVENTION AND PROTECTION OF THE ROANOKE COUNTY CODE TO AUTHORIZE FIRE MARSHAL TO ENTER PROPERTY TO INVESTIGATE RELEASE OF HAZARDOUS MATERIALS ORDINANCE AMENDING AND REENACTING SEC. 10-4, APPLICATTnN Fnn T Ti.T.~.,.r. _ APPLICATION OR FILING FALSEASTATEMENTS ~ OF ARTICLE I. IN GENERAL TO RESTRICT ISSUANCE OF BUSINESS LICENSES WHERE ANY TAXES DUE THE COUNTY ARE UNPAID AND SEC. 10-36. PERSONAL AND BUSINESS SERVICE OCCUPATIONS. OF ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS OF CHAPTER 10 LICLIC_ SES OF THE ROANOKE COUNT CODE TO ADD AND DELETE CERTAIN OCCUPATIONS AND TO ADD ORDINANCE AMENDING AND REENACTING SEC. 12-26, R_~UIRED• EXCEPTIONS, OF ARTICLE II. CO_ U_Ty VEHICLE LICENSE, OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE CONCERNING THE SITUS OF MOTOR VEHICLES g• ORDINANCE AMENDING AND REENACTING SEC 12-54. PARKING PROHIBITED IN SPECIFIED PLACES. OF ARTICLE III, PARKING. OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE TO ESTABLISH STANDARDS FOR IDENTIFICATION OF HANDICAPPED PARKING SPACES BY ABOVE GRADE SIGNS. h• ORDINANCE ENACTING SEC. 12-102, REMOVAL OF VEHICLES INVOLVED IN ACCIDENTS TO PROVIDE AUTHORITY TO REMOVE VEHICLES WHICH ARE IMPEDING THE FLOW OF TRAFFIC AND FOR THEIR STORAGE i• ORDINANCE AMENDING AND REENACTING SEC. 16.1- 25. INSPECTION OF RECORDS RE UIRED BY CHAPTER AND OR ARTICLES LISTED IN SUCH RECORDS., OF ARTICLE II. DEALERS, OF CHAP'T'ER 16.1, PRECIOUS METALS AND GEMS, OF THE ROANOKE COUNTY CODE TO PERMIT LAW ENFORCEMENT OFFICERS TO TAKE POSSESSION OF ITEMS KNOW TO BE STOLEN. .1• ORDINANCE AMENDING AND REENACTING SEC. 17-2. DEFINITIONS., SEC. 17-14. MODIFICATION OF CONTRACTS., AND SEC. 17-15. PERFORMANCE AND PAYMENT BONDS GENERALLY. OF ARTICLE I. IN GEC L, SEC. 17-75. PROVISIONS APPLICABLE TO PROCUREMENT OF PROFESSIONAL SERVICES. OF DIVISION 3. COMPETITIVE NEGOTIATION AND SEC. 17-86. DEFINITIONS., OF DIVISION 4. SMALL PURCHASES OF ARTICLE II. COMPETITIVE PROCUREMENT OF CHAPTER 17 PROCUREMENT CODE OF THE ROANOKE COUNTY CODE TO EXPAND THE DEFINITION OF PROFESSIONAL SERVICES, TO INCREASE THE AMOUNT BY WHICH FIXED-PRICE CONTRACTS MAY BE INCREASED BY THE PURCHASING AGENT, TO INCREASE THE MINIMUM AMOUNT OF PUBLIC CONSTRUCTION CONTRACTS 5 FOR WIiICH PERFORMANCE AND PAYMENT BONDS ARE REQUIRED, TO AMEND THE CONDITIONS FOR COMPETITIVE NEGOTIATION WITH QUALIFIED OFFERORS OF PROFESSIONAL SERVICES AND RAISE THE CEILING FOR SMALL PURCHASES AND PURCHASES RELATED TO MICROCOMPUTERS. H• SECOND READING OF ORDINANCES I• APPOINT1VlENTS J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AG_ A ARE CONSIDERED BY THE BOAS TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, TAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-9892-3 EGK MOTION TO APPROVE URC 1• Approval of Minutes -August 12, 1992 2• Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products, Inc. A-9892-3.a 3• Donation of Utility and Access Easement for Water Stream Gauge on the Roanoke River in Connection with the Spring Hollow Reservoir Project. A-9892-3.6 6 K- REPORTS AND INQUIRIES OF BOARD MEMBERS COUNTY DOES FOR THAT AGE`GROUP. DAUGHTER, L. CI'T'IZENS' COMI~~NTS AND COM1yiUNICA~ONS 1• Dr. Allan Hoffman, President of the Roanoke River Basin Association to speak on Issues Affecting Water Availability to Roanoke County. IN ROANOKE RIVER BASIN ASSOCIATION. M. REPORTS 1• General Fund Unappropriated Balance 2• Capital Fund Unappropriated Balance 3• Board Contingency Fund 4• Accounts Paid -July 1992 5• Schedule of Community Meetings to be Held on the Proposed Zoning Maps. N• WORK SESSIONS 1• Noise Ordinance 10/27/92 DU COMMENT, 2• Alternative Discharge Sewage Treatment Systems O O• EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss consideration of the acquisition of real property for public purposes; and (7) consultation with legal counsel and briefings by staff members pertaining to a specific legal matters requiring provision of legal advice by counsel, i.e. boundary adjustment at Vineyard Park; (5) to discuss potential economic development prospect. BLT MOTInN A'r c.zc n w~ ......, i .iri. URC P• oER7'il'ICATION OF EXECUTIVE SESSION R-9892-4 AT 8:30 P.M. URC Q• ADJOURNMENT 9 ~ aoa~v ~~ ~~ z ~ ~' a 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 8, 1992 ~ff~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend George Pearson Southview United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMAI'IONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Announcement of Enhanced ISO Rating for Roanoke County. (Tommy Fugua, Fire and Rescue Chief) i ® Recydea Paper D. NEW BUSINESS 1. Request for Adoption of the Regional Cable TV Operating Budget. (Anne Marie Green, Public Information Officer) 2. Request to Revise Policy for use of the Roanoke County Administration Center Community Room. (Elmer C. Hodge, County Administrator) 3. Request for Approval of Recommendation to Implement Removal, Remedial and Closure of Dixie Caverns Landfill. (Paul M. Mahoney, County Attorney) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G• FIRST READING OF ORDINANCE 1. Ordinance to Amend and Reenact Section 7-61, Roanoke County Code and Adopt Section 105, Unsafe Buildings, Volume II, Virginia Uniform Statewide Building Code. (Arnold Covey, Director, Engineering & Inspections) 2. Ordinances Amending and Reenacting Various Sections of the Roanoke County Code to Reflect Recent Legislative Changes By the General Assembly. (Joseph Obenshain, Sr. Assistant County Attorney) a. ORDINANCE AMENDING AND REENACTING SEC. 3-5. SMOKING PROHIBITED., SEC. 3-8. EXEMPTIONS., SEC 3-10. POSTING REQUIREMENTS AND SEC. 3-12. ENFORCEMENT. OF ARTICLE II, ROANOKE COUNTY SMOKING POLICY OF CHAPTER 3, AIR POLLUTION OF THE ROANOKE COUNTY CODE REGARDING 2 EXCEPTIONS TO AND ENFORCEMENT OF THE VIRGINIA INDOOR CLEAN AIR ACT. b. ORDINANCE AMENDING AND REENACTING SEC. 4-86. DEFINITIONS., SEC. 4-90. PARTICIPATION IN MANAGEMENT OPERATION OR CONDUCT GENERALLY., SEC. 4-95. LIMITATION ON VALUE OF PRIZES., SEC. 4-96. FINANCIAL RECORDS AND REPORTS GENERALLY., SEC. 4-97. CERTIFICATE TO ACCOMPANY FINANCIAL REPORT., SEC 4-100. LIMITATION ON FREQUENCY OF BINGO GAMES , SEC 4-101. RESTRICTIONS ON USE OF GROSS RECEIPTS FROM BINGO GAMES OR RAFFLES., SEC 4-113. S?UALIFICATIONS OF APPLICANT , AND SEC. 4-117. VALID ONLY IN COUNTY AND AT DESIGNATED LOCATIONS: EXCEPTION OF ARTICLE V. BINGO GAMES AND RAFFLES OF CHAPTER 4, AMUSEMENTS OF THE ROANOKE COUNTY CODE ~. ORDINANCE AMENDING AND REENACTING SEC. 7-68, REPAIR OR DEMOLITION BY COUNTY OF ARTICLE IV. UNSAFE BUILDINGS AND STRUCTURES OF CHAPTER 7, BUILDING REGULATIONS OF THE ROANOKE COUNTY CODE CONCERNING LIENS AGAINST REAL ESTATE FOR COST OF REPAIR OR DEMOLITION d. ORDINANCE AMENDING AND REENACTING 5EC. 9-18. ENFORCEMENT OF ARTICLE II. VIRGINIA STATEWIDE FIRE PREVENTION CODE OF CHAPTER 9, FIRE PREVENTION AND PROTECTION OF THE ROANOKE COUNTY CODE TO AUTHORIZE FIRE MARSHAL TO ENTER PROPERTY TO INVESTIGATE RELEASE OF HAZARDOUS MATERIALS e. ORDINANCE AMENDING AND REENACTING SEC. 10-4, APPLICATION FOR LICENSE• DUTIES OF COMMISSIONER• PENALTIES FOR OPERATING BUSINESS WITHOUT A LICENSE FAILING TO FILE AN APPLICATION OR FILING FALSE STATEMENTS., OF ARTICLE I. IN GENERAL TO RESTRICT ISSUANCE OF BUSINESS LICENSES WHERE ANY TAXES DUE THE COUNTY ARE UNPAID AND SEC. 10-36. PERSONAL AND BUSINESS SERVICE OCCUPATIONS. OF ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE 3 PROVISIONS OF CHAPTER 10 LICENSES OF THE ROANOKE COUNT CODE TO ADD AND DELETE CERTAIN OCCUPATIONS AND TO ADD f. ORDINANCE AMENDING AND REENACTING SEC. 12-26, REQUIRED; EXCEPTIONS, OF ARTICLE II. COUNTY VEHICLE LICENSE, OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE CONCERNING THE SITUS OF MOTOR VEHICLES g. ORDINANCE AMENDING AND REENACTING SEC 12-54. PARKING PROHIBITED IN SPECIFIED PLACES. OF ARTICLE III, PARKING, OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF THE ROANOKE COUNTY CODE TO ESTABLISH STANDARDS FOR IDENTIFICATION OF HANDICAPPED PARKING SPACES BY ABOVE GRADE SIGNS. h. ORDINANCE ENACTING SEC. 12-102, REMOVAL OF VEHICLES INVOLVED IN ACCIDENTS TO PROVIDE AUTHORITY TO REMOVE VEHICLES WHICH ARE IMPEDING THE FLOW OF TRAFFIC AND FOR THEIR STORAGE i. ORDINANCE AMENDING AND REENACTING SEC. 16.1- 25. INSPECTION OF RECORDS REQUIRED BY CHAPTER AND OR ARTICLES LISTED IN SUCH RECORDS., OF ARTICLE II. DEALERS, OF CHAPTER 16.1, PRECIOUS METALS AND GEMS, OF THE ROANOKE COUNTY CODE TO PERMIT LAW ENFORCEMENT OFFICERS TO TAKE POSSESSION OF ITEMS KNOW TO BE STOLEN. j. ORDINANCE AMENDING AND REENACTING SEC. 17-2. DEFINITIONS., SEC. 17-14. MODIFICATION OF CONTRACTS., AND SEC. 17-15. PERFORMANCE AND PAYMENT BONDS GENERALLY., OF ARTICLE L IN GENERAL, SEC. 17-75. PROVISIONS APPLICABLE TO PROCUREMENT OF PROFESSIONAL SERVICES., OF DIVISION 3. COMPETITIVE NEGOTIATION, AND SEC. 17-86. DEFINITIONS., OF DIVISION 4. SMALL PURCHASES, OF ARTICLE II. COMPETITIVE 4 PROCUREMENT OF CHAPTER 17 PROCUREMENT CODE OF THE ROANOKE COUNTY CODE TO EXPAND THE DEFINITION OF PROFESSIONAL SERVICES, TO INCREASE THE AMOUNT BY WHICH FIXED-PRICE CONTRACTS MAY BE INCREASED BY THE PURCHASING AGENT, TO INCREASE THE MINIMUM AMOUNT OF PUBLIC CONSTRUCTION CONTRACTS FOR WHICH PERFORMANCE AND PAYMENT BONDS ARE REQUIRED, TO AMEND THE CONDITIONS FOR COMPETITIVE NEGOTIATION WITH QUALIFIED OFFERORS OF PROFESSIONAL SERVICES AND RAISE THE CEILING FOR SMALL PURCHASES AND PURCHASES RELATED TO MICROCOMPUTERS. H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1• CONSENT AGENDA ALL MAT'T'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -August 12, 1992 2. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products, Inc. 3. Donation of Utility and Access Easement for Water Stream Gauge on the Roanoke River in Connection with the Spring Hollow Reservoir Project. 5 K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' CO1VIlI~NTS AND COMMUNICATIONS 1. Dr. Allan Hoffman, President of the Roanoke River Basin Association to speak on Issues Affecting Water Availability to Roanoke County. M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -July 1992 5. Schedule of Community Meetings to be Held on the Proposed Zoning Maps. N. WORK SESSIONS 1. Noise Ordinance 2. Alternative Discharge Sewage Treatment Systems O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss consideration of the acquisition of real property for public purposes; and (7) consultation with legal counsel and briefings by staff members pertaining to specific legal matters requiring provision of legal advice by counsel, i.e, boundary adjustment at Vineyard Park. P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 6 ACTION # ITEM NUMBERS J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 SUBJECT: Announcement of Enhanced ISO Rating for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: ISO (Insurance Services Office, Inc) ratings are used by various insurance companies to perform premium calculations on properties within a jurisdiction. The best rating is 1 and the lowest rating at 10. Generally, this rating is reviewed by ISO Commercial Risk Services, Inc. every ten years. SUMMARY OF INFORMATION: Until recently, Roanoke County's ISO rating has been 6/9, but the County has received notification that the rating has been reduced to 5/9. The rating is split, based on the distance from a structure to a fire hydrant. The rating of 5 is used when property is located five road miles or less to a responding fire station, and a hydrant exits within 1000 feet. The rating of 9 is used for all other property. This reduction has resulted from the following improvements to our fire and rescue process during the past ten years: o E-911 and 800 MHz radio system o Additional fire stations and equipment o Increased training standards for fire and rescue personnel o Annual hydrant/fire apparatus and hose testing program o Upgrading of County water supply and additional hydrants The reduced rating will lower insurance premiums for County residences and businesses that are located within 1000 feet of a ~' - / hydrant, and need 3500 gallons per minute or less to extinguish a fire. Because of the distance involved in responding to fires where large distances are involved, it is difficult for a County to obtain a rating lower than 5. According to Fire Department staff, it is possible that the County will receive additional considera- tion when Spring Hollow Reservoir is on line, and new fire hydrants are installed which will meet the requirements. County citizens will be notified of the new rating through Utility bills, which are sent to everyone receiving County water, and instructed to call their insurance companies to determine whether they are eligible for lower property insurance rates. The Roanoke County Fire and Rescue Department utilizes a great deal of staff time in maintaining the ISO rating for the County, and worked together with staff from the Utility Department during the recent review. The personnel from both Departments should be commended for their outstanding work in obtaining the new rating. W ~ Anne Marie Green Public Information Officer ACTION Approved Denied Received Referred To )Motion by: ,~ ~, Elmer C. Hodge County Administrator VOTE Eddy Kohinke Johnson Minnix Nickens No Yes Abs cc: File i ~ ~i ACTION # 9892-1 ITEM NUMBER ~ - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 SUBJECT: Request for Adoption of the Cable TV Operating Budget COUNTY ADMINISTRATOR' S COMMENTS : - „~,,...~~~~~ ~~~-c.-t~ !r ~~ BACKGROUND INFORMATION: The Roanoke Valley Regional Cable Television Committee recently approved an operating budget for the regional television studio for FY1992-93. Under the terms of the Roanoke Regional Cable Television Committee Agreement, this budget must be approved by the governing bodies of the three jurisdic- tions. The agreement also provides that the City, County and Town will fund the studio in an amount up to a maximum of one percent of the gross revenues of Cox Cable Roanoke from each jurisdiction, based upon such receipts for the last calendar year. SUNIIKARY OF INFORMATION: The Roanoke Valley Regional Cable Television Committee has approved hiring a studio manager for the regional television studio, and the funding of a budget for operation of the studio after the manager begins work. It is anticipated that the manager will be available beginning November 1, and therefore the budget covers eight months of the current fiscal year. The Budget Subcommittee which prepared the document consists of Reta Busher, Director of Management and Budget for Roanoke County, Barry Key, Manager of the Office of Management and Budget for Roanoke City, and S. Brad Corcoran, Vinton Town Manager. Their calculations were based on discussions with the Facilities and Equipment Subcommittee, and staff from other local government television studios. The total operating budget for the eight month period, as approved by the full Committee is $52,003, plus $10,000 for contingencies. A copy of the budget is attached. There was some discussion by the Committee as to whether the salary offered would ~- be sufficient to attract the type of person necessary to manage the studio, and Mr. Corcoran then recommended that this position be raised to a Grade 24 on the County's classification and pay plan. This change to the salary grade was approved unanimously, as was the budget, with the understanding that the localities would be asked to approve the budget in total, reserving line item authority for the Committee and the studio manager. This will allow the flexibility which may be necessary in offering an appropriate salary. The Budget Subcommittee also recommended the formation of a Studio Operations Subcommittee, consisting of the members of the Facilities and Equipment Subcommittee, and the abolishment of the latter subcommittee. The full committee approved this recommenda- tion, and the new Studio Operations Subcommittee consists of Michelle Bono, Public Information Officer for the City, Anne Marie Green, Public Information Officer for the County, Mary Beth Layman, Special Events Coordinator for Vinton, Jane James, Roanoke County Schools, and David Becker, Roanoke City Schools. FISCAL IMPACT: Based on the formula outlined above, Roanoke County's share of the proposed $62,003 budget would be $21,148.20. This figure is considerably less than 1~ of gross revenues, which is $57,330. Funds are available in the General Fund Unappropriated Fund Balance for this expenditure. ALTERNATIVES: 1. Approve the proposed operating budget for the Roanoke Valley Regional Cable Television Government Access Studio, which will allow the jurisdictions to proceed with hiring of a studio manager, and beginning operations of the studio. 2. Do not approve the proposed operating budget. Under the terms of the Cable Television Agreement between the three jurisdic- tions, this would probably result in Roanoke City and Vinton proceeding with funding and operation of the studio alone. Both jurisdictions have already earmarked the entire 1~ of gross revenues for this purpose. RECOMMENDATION: Staff recommends Alternative 1, so that Roanoke County will have the opportunity to participate in the Government Access Studio. I~ Anne Marie Green Public Information Officer Elmer C. Ho ge County Administrator .~ ~ I ACTION VOTE Approved (x)Motion by: Harry C. Nickens No Yes Abs Denied ( ~o approve Eddy x Received ( ) Kohinke x Referred Johnson x To Minnix x Nickens x cc: File Anne Marie Green, Public Information Officer Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget D. Keith Cook, Director, Human Resources Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Howard E. Musser, Chairman, Roanoke Valle Regional Cable TV Committee aoAaosa vui,a~r aaaio~ cAeLa TaLavieiox con~~raa ~ ~ 1 eudgat eubooaa,ittee aeaoaaendationa August 20, 1992 - 3:30 p.~. I. II. Assignment to Budget Subcommittee A. Develop an interim budget for operations of the government and education access studio. 8. Recommend a maximum salary amount for the Studio Manager. C. Recommend an operational arrangement for the ongoing supervision of the Studio Manager. Budget Assumptions and Comments A. The interim operating bucket expenses for the studio during Fiscal Year 1992-93 will be funded proportionately by the City of Roanoke, County of Roanoke and Town of Vinton based on their respective percentage shares of total revenues to Cox Cable from each jurisdiction for calendar year 1991: City of Roanoke $ 9,845,609 58.571 County of Roanoke 5,733,012 34.111 Town of Vinton 1.230.719 7= Totals $16,809,340 100.001 This assumption for the int_ erim budget is consistent with the funding method previously discussed by the RVRCTC for fu.= fiscal year operating budgets, i.e. the appropriation by each participating locality of an equivalent amount up to a maximum of 1~ of gross revenues of Cox Cable Roanoke from each jurisdiction for the previous calendar year for operation of the studio. The percentage share of expenses for each locality would be t:~e same under ;~oth funding scenarios. B. A ca~itai bu= will be prepared by the Studio Manager and presented to the RVRCTC for review and approval at a later date. Capital grant payments from Cox Cable will be used to fund capital expenses approved in the capital budget, as wall as professional engineering services required for design o! the studio, video equipment and office equipment needed in the interim. The $300,000 received to data, less the amount to be expanded for character generator equipment plus interest earned, will remain an undeaignated portion of the studio's fund balance until that time. C. The Studio Manager will be hired by November 1, 1992. Page 2 f D. During the period of November 1, 1992 thru June 30, 1993, the Studio Manager will perform the following duties: 1. Conduct a needs assessment of government and education CATV programming services desired by the three participating localities. 2. Draft a request for proposals(RFP), advertise the RFP and select an architectural and engineering firm to review studio site alternatives, recommend a site, design the studio and recommend necessary capital expenditures to complete and properly equip the studio site. 3. Do whatever is necessary to bring the studio on-line by July 1, 1993. 4. Film and broadcast the official meetings of governing bodies beginning after January 1, 1993. 5. Prepare and present to the RVRCTC by February 15, 1993 a recommended operating and capital budget for Fiscal Year 1993-94. E. Due to the inexperience of the Budgat Subcommittee members regarding the various expenses necessary to operate a studio, contacts were made with the individuals responsible for studio operations in Blacksburg and Franklin County to determine what types of expanses are necessary. Many of the budget expenses recommended in the interim budget are based on this research. III. Recommendations A. Interim Operating Budgat (sea Attachment) B. The maximum salary for the Studio~Manager position should ba fixed at $26,239, which is l0~ above-:.the market rate for a salary grade 22 in the County~s pay and classification plan. Tha salary range should be $23,854 to $35,311. C. Operational Arrangement 1. A Studio Operations Subcommittee should be appointed by the Roanoke Valley Regional Cable Television Committee (RVRCTC). This subcommittee should ba comprised of one staff member from each participating governmental jurisdiction and educational system (a total of five subcommittee members). Tha subcommittee chairperson should serve a two year term to be rotated among the participating localities. ,~ Page 3 ~~ The Director of Management and Budget for Roanoke County, the Manager of Management and Budget for Roanoke City and the Town Manager for the Town of Vinton shall serve as advisors to the subcommittee. 2. The Studio Operations Subcommittee should be charged with responsibility for supervision of operations of the government-and education access studio subject to overall policy direction to be provided by the RVRCTC. The RVRCTC should reserve the right to approve the annual workplan for the studio, and the operating and capital budgets to be recommended annually by the Studio Manager and Studio Operations Subcommittee, as well as any amendments to the budget during the course of the fiscal year. It is recognized that the annual budget must ultimately be approved and funded thru appropriations by the three governing bodies. 3. The Studio Manager should report directly to the chairperson of the Studio Operations Subcommittee, although the Studio Manager will serve at the will and pleasure of the entire RVRCTC. The position should be classified under the pay and classification plan of the County of Roanoke, and receive fringe benefits provided to County employees. Personnel records for the position should be maintained by the County of Roanoke. 4. The Budget Subcommittee should be abolished upon the appointment of the Studio Operations Subcommittee, as there exists the possibility of future conflict of interest with the current subcommittee members. The RVRCTC should also consider abolishing the Equipment and Facilities Subcommittee and assigning the current duties of this subcommittee to the Studio Operations Subcommittee in the interest of making the planning and operation of the studio as effective and efficient as possible. 5. All necessary accounting services for the studio, including the performance of an annual audit, should be provided initially by Roanoke County. The operating and capital revenue and expenses of the studio should be accounted for as a separate fund ,,~. within the County~s financial reporting structure. 6. Administrative support for the studios operations, including any necessary financial management, personnel recruitment and purchasing services, should be provided by the County of Roanoke and charged back to the studio fund. .1J " ~ DESCRIP1TON~ 1010 ~sALARIEs 1020 ~PAgT-TIME 2200 ~bR3 Z30p HEALTH INSURANCE 2310 DENTAL INSURANCE IFE INSURANCE TOTAL PERSONNEL 3013 I PROFESSIONAL SERVICES 3101 TEMPORARY SERVICES 320'1 REPAIRS-OFFlCE Eal11F •"w r+~r'^1r~S-VIDEO EQUIPMENT 3530 PRINTED FORMS 3610 ADVERTISING 3620 PUBLIC INFORMATION 4600 CENTRAL SERVICES 5210 POSTAGE 5230 TELEPHONE '~ taEl~IEAIIL LIABILITY INS 5410 RENT OF EQUIPMENT of BUILaNGs 5520 ~ DINNER MEETiNG$ GOVERNIMENT AND EDUCATION ACCESS STUDIO OPEi~1ATINO BUDGET AUGUST 20.1992 euoGEf~ ~rYS93-84 17,459 27,551 STATION MANAGER SAL.ARY:126.239GRADE 22 FY1993-94126.239 x 5% •127.551 4.~ 9.600 8 MEETINGS X 4 PEOPLE X 15rHR X SHRS CAMERA. GRAPHIGg. DIRECTOR 1,703 2.842 7.65% OF SALARIES AND PART-TIME 1 •~ ~ 2.818 10.2396 OF SALARIES ' .~ I 1.620 s135nuoNTH 1 ~ 156 1131MONTH 1 ~ 241 .8743% OF SALARIES 27.085 44.828 2•~0 5.470 TV ENGINEER ON RET/11NER 110IHR,14001MONTH (1400 X 6MONTH~ + (~R X 6I ~ 12.610 12.610 X 2.15,220. AUOf T FEE 1250 EACH YEAq 2.048 3.072 CLERICAL• 8HR3 X 4WKS X 18IHR X 8MON7'HS •12.048 8HR3 X 4WK3 X 18MR X 12A40NTHS •13:072 1.000 1.000 MAINTENANCE CONTRACT PC. PRINTER, ETC. 2.250 2.250 MAINTENANCE CONTRACTS ON CAMERAS. ETC. •. ~ r 2.350 9,400 PROGRAM GUIDE: 47.000 X s.p5 X 1 OTR .12.350 47,000 X s.05 X 4QTR$ .19.40p 1 •~ WA ADVERTISING FOR STUDIO MANAGER S00 500 1 •~ 2.000 PAYMENTS TO COUNTY FOR INTERNAL SERVICES; OATH PROCESSING, PRO~Rpyip~. FlNANCE. 150 250 680 1.320 TWO PHONE LINES AND VOICE MAIL ~ 500 1 1.0 MIWONANpDE11R+1201AIWON/AGGFIEOATE 140.000 PAYROLL ~~ 340 COPIER ~~ 1296 X BMONTHS • 12.360 1 296 X 12MONTHS. ~0 3•~ 5.000 5 20 SO. FT. x i9.501Ff. `~ 500 L OCAL TRAVEL AT 1.24 PER MILE 100 100 i GONERNIiAENT AND EDUCAnoN ACCESS srvao PROPOSED OPEI911T1NG BUDGET AUGUST 20.1892 CODE , ~PT'ION 5801 DUES EQUIP ANO SUPPLIES 5883 VIDEO SUPPLIES 6010 I OFFlCE SUPPLIES 6202 I BOOKS ANO SUBSCRIPTIONS SMALL CAPITAL OUTLAY TOTAL OPERATING TOTAL BUDGET NOTES: ~- / 8 MONTHS NOYIUNE BUDGET FY~t992-83 FY 199;1-84 . .tu_~rnir~lTn., WA 500 200 200 500 1,500 2.500 10.000 650 1,000 120 t20 AND lOOGING 500 500 --------- --------- 24,818 48,722 --------- --------- 52.003 93.550 N/~~~~~ ~~~~~~~~ 1.) THIS OPERATING. BUDGET IS BASED O;~ NO IN-KIND SUPPORT FROM THE TNREE LOC/WT1E3 IF OFFICE SPACE. CLERICAL SUPPORT, PRINTING OR OTHER SERVICE CAN BE PROVIDED. BY EITHER OF THE LOCALITIES. THE BUDGET CATEGORIES COULD BE ADJUSTED ACCORpINpLY. 2) THIS OPERATING BUDGET DOES NOT INCLUDE FUNDING FOR FURNITURE, FlXTURES OR A VEHICLE FOR THE STATION MANAGER BECAUSE THESE ITEMS QUALIFY FOR PURCHASE THROUGH THE CAPITAL GRANT. 3.) THE FY 199;3-94 C~pEF '.TIVG BUDGET FOR THE STU010. PROVIDED THE COST FOR EDUG :'tIONAL PROGFiAMMINO.ONCE THE NEEpg ABOVE DOES NOT INCLUDE CaMPLETED. THE OPL.-~AT1N(3 BUDGET WILL NEED TO BE AMENOEpA~~ENT HA8 BEEN CCORDINGLY. 4•) THE BUDGET CURRENTLY CONTINUES A MILEAGE ALLOWANCE FOR ANY TRAVEL REOUIFiED BY THE STATION MANAGER. IN THE NEAR FUTURE R WILL BE N THE PURCHASE OF A VEHICLE FOR THE PURPOSE OF TRANSPORTIN~IP~AAENT ~FRO~M ONE LOCATION TO ANOTHER. .. GEINT AND EDUCATION ACCESS STUDIO PROPOSED FUNDW(3 OPTiONg AUGUST 20.1992 ,~ / 1 P~ ~fT CABLE TELEVISION REVENUES: ~ REVENUES OF TOTAL CITY OF ROANOKE --»~ ------------ COUNTY OF ROANOKE ~ 58.5741 TOWN OF VINTON ~ 57'~ 34.119` t2'~ 7.3291 s166.o93 » 100.0041 h1EZ'FiOD A: 1 PEACE]1IT 8 MONTHS 121rAONTH3 » ------------- - FY 199Q-93 FY 1993-g4 REVENUES: -`»------ ----------- CRY OF ROANOKE COUNTY OF ROANOKE ~~ 298.456 TOWN OF VINTON 57'~ 57.330 12.307 12.307 TOTAL REVENUES __»-_-_-» 1168.093 s166.o93 D~ENDRURE3: ••••••••• ••••~•••. OPERATING ' RESERVE-CAPITAUCONTINGENCIE3 ~'~ ~~ 11Q.090 74,543 TOTAL EXPENDITURES ----»- ----------- s166.o93 slea.a93 ....ap.. ......... INETHOD 8: PERCENTAGE SHARE 8110NTH3 12 MONTHS ______--___»-~- ----~ FY 1992-93 FY 1993.94 REVENUES: __»_ __ --»»»--- .CRY OF ROANOIDr COUNTY OF ROANOKE ~•~ 154,792 TOWN OF VINTON 17,E 31,910 3.807 6.848 TOTAL REVENUES ---» _»_»»»_ EXPENDITURES: ••••••••• 193.550 •~•••••• OPERATING 152.003 ~ r~r TOTAL EXPENDITURES ---------» ~'~ -""_»-» s9:ii.S50 I~TIiOD C: COMBWI1T10N OF A AND B --»- --- USE APORTION OF THE ONE PERCENT ALLOCATION, OVER AND ABOVE THE AMOUNT NEEDED FOR THE ANNUAL OPERATING BUDGET. TO FUND A CAPITAL REPLACEMENT ACCOUNT. ~^( Qom.-~~'-- d. `-1 CABLE TllLEVTStTnwT app~~_ ACC~E88 C R T ~- / QENERaT. - O .~~R - STATEl-t~n OF DOTT*+~ • Performs difficult professional work related to management, directing, and broadcasting over the Roanoke Valley Government Access Channel including work related to design of studio of initial equipment and other tasks related to the start up aog operation; does related work as required. DISTINaIIIeHTtsn gEATQREB OF THE CLAB&• An employee in this position is responsible for overseeing the startup and operation of a governmental/educational access studio and the preparation and dissemination of information to the public through video and audio production, broadcasting and video taping on the government access television channel addressing internal and educational video needs of three area governments and two area school systems; which is performed_ under the the Roanoke Valley Cable Television Committeeeneral supervision of $~~PLEB OF y-OgE• (I21 ,.fr~tiy~ Onlvf Serves as technical advisor to local governments on matters related to the dissemination of information on the local channel, including purchase of equipment and desirnment access space. gn of studio Prepares, disseminates and updates information through electronic character generation. Produces features, specials and other television programs. Broadcasts public meetings. Coordinates and schedules programming activities, balancing requirements of three local governments and two school systems. Manages studio operations, recruits volunteer.: and part-time personnel. hires and supervises Operates video and related television production equipment. Produces videos for internal training and promotions for area governments and school systems. ~tEOQIRED 1[NA~T ~~' Bti T A AND ,ATT TT IEe: Thorough knowledge of the communications, public relations,pradiocand t levision production and management. ~~ BLS TLLEV2820N GOVERNNL'nrr AccasB ~r,.,n.,~.,_ ~ paq~? -! ACCL~'PTSALS EDQC~TTn~ AND EZpERT~tn~. Education equivalent to a four year (Bachelors) degree from an accredited college or university with major coursework in broadcasting, communications, journalism, or related field; Some experience in broadcast operations, mass communication, film production and in the supervision of personnel. ADDITION REAV=A~SgNTB~ ~~~ Must possess a valid Virginia Driver's License and have a good driving record. 8/19/92 ACTION NO. 9892-2 ITEM NUMBER ~ - ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Request to Revise Policy for Use of the Roanoke County Administration Center Community Room COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND On March 8, 1983, the Board of Supervisors adopted Resolution No. 83-43 which established a policy for the use of the Roanoke County Administration Center Community Room. On March 28, 1989, the Board of Supervisors rescinded Resolution 83-43 and adopted a new policy under Resolution 32889-5.b. The new policy provided more detailed written procedures to address problems that had arisen over use of the room and also included a fee schedule to help defray the costs of making this facility available to the public for non- governmental activities. SUMMARY OF INFORMATION: Listed below are the current rules for use of the Community Room Permitted use of the room in riorit order A. Board of Supervisors - NO FEE B. Roanoke County: Departments, Employees, Agencies, Committees and Commissions - NO FEE C. State and Federal Government: Officials and Agencies - NO FEE D. Non-governmental: Civic, Cultural, Political, Religious and Educational (Application Necessary) - $50.00 per day There is a $10.00 per hour custodial fee after 5:00 p.m. and on Saturday or Sunday. Permitted Uses When A roved b the Board of Su ervisors A. Social Gatherings (Application Necessary) - $50.00 per day Prohibited Uses: A. Commercial Uses B. Fund Raising Uses -2.. Staff has contacted other County departments and local governments for their fee schedules and a list of those charges is attached (ATTACHMENT A). There seems to be no consistent policy within the County. The Library_ meeting rooms are available for use free of charge during the hours the libraries are open to the public: Monday - Thursday 9:00 a.m. to 9:00 p.m., Friday and Saturdays, 9:00 a.m. to 5:00 p.m. The Library prohibits use of the meeting rooms for religious, social, fund raising or other commercial purposes. The Parks and Recreation Department charges a minimum of $50.00 for two hours plus a $50.00 refundable damage deposit. However, they waive all fees for recreation organizations, but would not waive the fee for civic and cultural organizations unless the purpose of the meeting related specifically to parks or recreation. The Schools have a detailed policy for use of school buildings. Examples of charges are: (1) All school functions and PTA meetings: no charge; (2) Civic Leagues would be charged no fee as long as the meeting was open to the general public; but would be charged for janitorial costs if the meeting was held other than normal hours; (3) County political, social, and religious organizations (Examples: Republican and Democratic Parties) are charged $50.00 plus janitorial fee, plus additional charges for use of air conditioning, sound systems and audiovisual equipment. Supervisor Eddy has suggested that the Community Room fee be waived for civic, political or education groups using the facility after normal working hours on Monday through Friday or between 8:00 a.m. and 11:00 p.m. on Saturday or Sunday. He further recommended that such waivers not be granted to any one organization more than four times in any one calendar year. The Community Room has been used extensively during the evening hours over the past three years. Attached is a table showing the usage (ATTACHMENT B). Several times when organizations have used the community room, there have been instances of damage to such things as the sound system, the rest rooms and the community room floor. There have also been instances when County departments have requested the use of the room for such events as community meetings, but the room was previously reserved by another organization. While the County has first priority, we make every effort not to ask other organizations to change their plans. If the current rules are relaxed, there is a greater possibility for damage and less opportunity for the County of Roanoke to reserve the room for its own use. The County Attorneys Office also recommends that if the fee is waived for civic, political and education groups, it should also be waived for cultural and religious organizations, or the fee could be considered discriminatory. As the Board may recall, several years ago, the Board rescinded the waiver of Bingo and Raffle ~~ Permit fees because of its possible discriminatory impact. However, if the Board decides to provide for a waiver, I would ask that it be done on a case by case basis by the Board of Supervisors. Staff recommends that the use policy not be changed. We can recall only two problems with the current policy in the past five years and see no reason to change. The current policy is fair to all organizations, consistent, nondiscriminatory and covers the actual costs to use the Community Room. Staff further recommends increasing the custodial fee from $10.00 to $15.00 to reflect the actual overtime cost for janitorial services. ALTERNATIVES: 1. Keep the policy as it currently stands under resolution 32889- 5.b. A $50.00 fee would be charged for civic, cultural, political, religious and education groups using the facility. However, staff recommends increasing the custodial fee from $10.00 per hour to $15.00 per hour. 2. Change the policy as Supervisor Eddy has suggested, and authorize the Board of Supervisors to waive the $50.00 fee for civic, political and education groups using the facility between 6:00 p.m. and 11:00 p.m. Monday through Friday, or between 8:00 a.m. and 11:00 p.m. on Saturday or Sunday. Such waivers shall not be granted to any one organization more than four times in any one calendar year. Additionally, staff recommends increasing the custodial fee from $10.00 per hour to $15.00 per hour. 3. Change the policy to require a $50.00 deposit for civic cultural, political, religious and education groups. This deposit would be returned after 30 days, less any costs for cleaning or repair to the room or equipment. The fee may be waived by action of the Board of Supervisors only. This is similar to a deposit fee charged by the Parks and Recreation Department. Increase the custodial fee from $10.00 per hour to $15.00 per hour. STAFF RECOMMENDATION: Staff recommends Alterative #1, that the policy remain the same. Staff further recommends that the custodial fee be increased from $10.00 to $15.00 per hour to reflect the actual overtime costs for janitorial services. .~-~-ru .~- ,~`~l c Elmer C. Hodge County Administrator -.2i Approved (x) ----- ACTION Motion by: Harrv C --------- Nickens -------------------- VOTE Denied ( ) . motion to keep policv as it No Yes Abs Eddy x Received ( ) currentl stands Alt 1 with Johnson x Referred ( ) increase in custodial fee Kohinke x To ( ) Minnix x Nickens x cc: File Paul M. Mahoney, County Attorney Mary Hicks, Policy Manual Mary Allen, Clerk to the Board Salem Civic Center SALEM ATTACHMENT A Meeting room are rented, Mon -Sun, 8 am until, by the event scheduled, number of people or catering (if catered, no rent charged). If you request use of equipment such as VCR, TV, etc., there is a charge. Parlors which hold up to 100 people rent for $50 (8 am - 3 pm) and $60 (all day or after 3 pm ). Community Room for 600 people, three sections 200 each, $125 section, or $300 for entire room. Arena rents for $1,200 to $1,500 average. Local, state, and federal government groups are charged one-half price. City of Salem is not charged a fee and Civic Center refers private groups who ask for a reduced rate to Salem City Manager's office for his determination. ROANOKE CITY Roanoke City Municipal Building Council Chamber and Conference Room are available Mon -Fri, 8 am - 11 pm, at no charge for local, state or federal government groups. Private groups are permitted without charge at the discretion of the Clerk to the Council. Religious groups are prohibited. The other departments with meeting rooms follow the same guidelines. Roanoke City Parks & Recreation Department Shelters - 1/2 day $25 City Resident/$35 for Non-City Resident; All Day $35 City/$45 Non-City. Centers - $35/hr City/$45/Non-City with $20 each additional hour. Mountain View - $75/f-rst hour and $40 each additional hour. Contingent upon space and center already being open, they will waive the rental fee for the centers for neighborhood groups and ask for operating costs only, minimum two hours at $5/hour. They are in the process of reviewing their guidelines on rentals. ROANOKE COUNTY Roanoke County Schools Order of priorities for use of school buildings and grounds when not otherwise in use: (1) Schools and PTA - no charge (2) County Parks & Recreation - no charge but subject to janitor service fees (3) Community Groups, two categories, at varying charges ($10 to $150) depending on space used and subject to janitor's fees and additional charges (4) Institutions of Higher Learning -$25/semester hour. Roanoke County Parks & Recreation Shelters -Private/Non-Profit 1/2 day $15-$20 and all day $25-$35; Corporate 1/2 day $30-$40 and all day $50- $70 Centers - $50 deposit plus $50/two hours and $25/per hour for each additional hour. Two hour minimum. No additional charge for City residents. Roanoke County Library Library meeting rooms are available at no charge during the hours the libraries are open to the public (Mon - Thurs 9 am -9 pm, Fri -Sat 9 am - 5 pm). They can be used for public gatherings of a civic, cultural or educational nature but not religious, social, fund raising, or other commercial use. Roanoke County Community Room Order of priorities: (1) Board of Supervisors - no fee (2) Roanoke County Departments: Employees, Agencies, Committees and Commissions - no fee (3) State and Federal Government: Officials and Agencies - no fee (4) Non-Governmental: Civic, Cultural, Political, Religious, and Educational - $50/day and $10/hr custodial fee Sat/Sun and after 5 pm M-F (5) Social Gatherings - $50/day and $10/hr custodial fee with approval by Board action. Commercial and fund raising uses are prohibited. -2 ~ -2 ATTACHMENT B 1990 1991 AND THROUGH AUGUST 31 1992 1990 1991 1992 Number of Weeks 52 52 34 Number of Days (Mon - Fri) (Mon - Sat) 260 312 260 312 170 204 Evening Uses (Mon - Fri) (Mon - Sat) 101 104 98 100 76 80 Avg Uses Per Week (Mon - Fri) (Mon - Sat) 1.94 2.00 1.88 1.92 2.24 2.35 % Utilization (Mon - Fri) (Mon - Sat) 38.85% 33.33 37.69% 32.05 44.71% 38,22 . ._.-.. ;~''~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE~!1- Z COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 1989 RESOLUTION 32889-5.b AMENDING RESOLUTION N0. 83-43 AND ADOPTING A POLICY FOR USE OF THE ROANOKE COUNTY ADMINISTRATION CENTER COMMUNITY ROOM, AND AUTHORIZING THE ESTABLISHMENT OF RULES AND REGULATIONS AND A FEE SCHEDULE WHEREAS, on March 8, 1983, the Board of Supervisors of Roanoke County, Virginia, adopted Resolution No. 83-43 establish- ing a policy for the use of the Roanoke County Administration Center Community Room; and WHEREAS, occasions over the past years have arisen which indicate a need for a more detailed policy to assist the County Administrator and staff to address questions relating to the use of this facility. NOW, THEREFORE be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Resolution No. 83-43 is hereby rescinded. 2. That the following rues and regulations governing the use of the Roanoke County Administration Center Community Room are hereby adopted: Rule 1. Permitted Use (in order of priority) and Fee Schedule A. Board of Supervisors of Roanoke County - No Fee B. Roanoke County: Departments, Employees, Agencies, Committees, and Commissions - No Fee C. State and Federal Government: Officials and Agen- cies - No Fee ~- D. Non-governmental: Civic, Cultural, Political , Religious, and Educational Groups (Application Necessary) - $50/Day Rule 2. Permitted Uses As Approved by the Board of Supervisors A• Social Gatherings (Appl ication Necessary) - $50/Day Rule 3. Prohibited Uses A. Commercial uses B. Fund-raising uses Rule 4. No smoking or alcoholic beverages allowed Rule 5. Groups are not to charge admission or ask for donations at any meeting. Rule 6. An "Application for Use of the Roa noke County Community Room" must be completed as soon as possible prior to the date of the event for use by 1D and 2A only. Approval will be by letter. Rule 7. Applications can be obtained from the following: Board of Supervisors 3738 Brambleton Avenue P. 0. Box 29800 Roanoke, VA 24018-0798 Phone: 772-2005 Rule 8. Organizations holding meetings assume responsibility for any damage to room or contents. The room must be left in a neat and orderly condition. If additional cleanup is required, the organization will be notified and charged for this service. The organization will 2 r~%'~'"` indemnify and hold harmless Roanoke County from an ~ d2 all claims for damages or injuries arising out of the use of the Community Room. Rule 9. Neither the name nor the address of the Roanoke County Administration Center may be used as the official address or headquarters of an organization. Rule 10. No additional furniture or equipment other than that situated in the Community Room is to be used without approval. Rule 11. Use of other equipment is a "Special Request" and per- mission must be granted in advance. Rule 12. If the Non-Governmental event (1D or 2A) is held before or after normal working hours (8 a.m. until 5 p.m.) of the Administration Center, custodial services will be arranged for and paid to Roanoke ,County General Ser- vices Department at the rate of $10/hour. Rule 13. The person requesting the permit for use of the Commun- ity Room assumes the responsibility for adherence to "Regulations and Rules for Use of the Community Room," and either that person or a person especially desig- nated will be present during the time requested. Rule 14. These rules are subject to change by the Roanoke County Board of Supervisors. The County Administrator is auth- orized by the Board to develop additional rules and regulations concerning the use, scheduling, and opera- tion of the Community Room, which are not inconsistent herewith. 3 . ~ Special Note: ,~ - Rule 15. The Roanoke County Board of Supervisors reserves the right to alter or amend any previously approved or scheduled use of the Community Room for governmental purposes. 3. That the effective date of this Resolution is April 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: 3b Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Mary Hicks, Policy Manual Constitutional Officers Assistant County Administrators Department Heads 4 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Approval of Recommendation to Implement Removal, Remedial and Closure of Dixie Caverns Landfill COUNTY ADMINISTRATOR'S COMMENTS: Since it will take several years to complete the Dixie Caverns Project, we need to go forward with staffing at this time. To avoid delays in other engineering projects, permission is requested to reclassify one existing vacant position to meet this need. Funds would be taken from the 5100,000 already appropriated by the Board. Because of the significance of this project, I have put a high level engineering person in charge. EXECUTIVE SUMMARY• Staff recommends that the Board of Supervisors approve several actions necessary to implement the removal, remedial and closure actions required for Dixie Caverns landfill as required by the U.S. Environmental Protection Agency (EPA). BACKGROUND• On August 12, 1992 the Board of Supervisors authorized the execution of an "Administrative Order by Consent for Removal Action." This Removal Consent Order will address the contaminated stream sediment and soil. The effective date of this Order is August 28, 1992. In September of 1992, the County will be required to execute a Consent Decree, which will address the flyash pile. The purpose of this action is to achieve a final, permanent remedy to this problem. While implementing both the Removal Consent Order and the Remedial Consent Decree, the County will work closely with Roanoke Electric Steel (RES) to achieve a reasonable, safe and effective solution to these environmental problems, in accordance with the cost-sharing agreement approved on August 12, 1992. Finally when these are completed to the satisfaction of EPA, the County shall commence the closure of the sanitary landfill in accordance with applicable state and federal regulations. The 1992 session of the Virginia General Assembly adopted legislation providing a "window of opportunity" until October of 1993 to achieve closure in accordance with the less stringent federal (Sub- title D of RCRA) regulations. Funds for the closure are included in the November 3, 1992 bond referendum. SUMMARY OF INFORMATION: The Engineering Department and George W. Simpson, III, P.E. have been designated as "Project Coordinator" for these three projects. County resources and personnel have been reallocated to this department to handle the increased workload. At this time staff believes that County resources and personnel can best be utilized in a construction or project management, oversight and inspection role, coordinating the work of outside contractors and subcontractors. It is anticipated that handling these projects "in-house" in this manner will result in significant savings of taxpayer funds. The nature, scope and timing of these critical Dixie Caverns projects, and the allocation of County personnel to implement these projects, may result in delays in implementing other projects assigned to the Engineering Department. This recommendation to implement the removal, remedial, and closure actions at Dixie Caverns includes the following: - role of County staff: construction project management and inspection; - hire Olver, Inc. to provide engineering design, prepara- tion of EPA required work plans, technical support for removal and remedial projects; - authorization to hire contractors and subcontractors to perform work required; - authorization to hire additional County personnel (one additional employee to oversee contractors, inspect and direct all construction activities, insure that local, state and federal regulations are complied with, make field decisions, document removal activities, and maintain accurate records); this position would be a "Construction Inspector;" and purchase required equip- ment (one additional four-wheel drive vehicle and safety equipment). - commitment to appropriate additional funds as required to accomplish these projects. FISCAL IMPACTS• On August 12, 1992, the Board appropriated $100,000 to accomplish the purposes of the Removal Consent Order. Staff will return to the Board for additional appropriations as necessary. ~~ . ,~ ~,: a ~. ~s~,;.; Staff estimates the following additional costs at this time: Construction inspector Four-wheel drive vehicle Safety training and equipment ALTERNATIVES• $38, 000 (salary and fringe benefits) 16,000 1,000 1) Construction project management and inspection by Engineering Department, with additional staff and equipment as necessary, to implement the removal, remedial, and closure projects at Dixie Caverns landfill. 2) Retain outside consultants to handle all phases of the removal, remedial, and closure projects at Dixie Caverns landfill. STAFF RECOMMENDATION: Staff recommends alternative 1. Respectfully submitted, ~~ ~ • ~- Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs c:\wp51 \agenda\dixie\proj. rpt S ACTION ,#` ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Reading of Ordinance to amend and reenact Section 7-61, Roanoke County Code and Adopt Section 105 Unsafe Buildings, Volume II, Virginia Uniform Statewide Building Code COUNTY ADMINISTRATOR'S COMMENTS: ~~ U ~" .~`~Jc-~ ~~ EXECUTIVE SUMMARY: County staff is requesting the Board of Supervisors adopt the attached ordinance to adopt Section 105, Volume II entitled Building Maintenance Code. Adoption of this section would give Roanoke County the authority to condemn buildings and structures regardless of which code was in effect at the time the structure was built. BACKGROUND At the present time, Roanoke County does not have the authority to condemn unsafe buildings and structures built after September 1, 1973. The reason is that in 1987, the Code of Virginia directed the Board of Housing and Community Development to adopt a Uniform Statewide Building Code to provide uniform regulations for construction, maintenance, and use of buildings and structures. To satisfy this mandate, the Board of Housing and Community Development developed two volumes of the Uniform Statewide Building Code; Volume I regulates new construction, and Volume II regulates the maintenance of existing buildings and structures. The Code of Virginia mandates local governments to enforce Volume I. Enforcement of Volume II by local governments is optional. The authority of the Building Commissioner to condemn unsafe buildings or structures was established in Volume II. SUMMARY OF INFORMATION In order for Roanoke County to address this issue, County staff is requesting the Board of Supervisors to adopt Section 105 of Volume II of the Virginia Uniform Statewide Building Code. The first reading of the ordinance is scheduled to be held on September 8, 1992; Public Hearings and the second reading is scheduled to be held on September 22, 1992. FISCAL IMPACTS There may be some situations whereby the County will have to contract to have a building demolished or secured against entry. The contractor will have to be paid up front and a lien filed against the property. However, a lien filed against the property does not guarantee total compensation to the County. STAFF RECOMMENDATION Staff recommends adoption of the attached ordinance. Staff does not recommend adoption of the complete edition of Volume II of the Virginia Uniform Statewide Building Code, due to inadequate staff to enforce additional regulations. Approved ( ) Denied ( ) Received ( ) Ref erred To 5uli ITTED BY: APPROVED BY: Arnold Covey, Directo Elmer C. Hodge of Engineering & Ins ections Count Administrator --------------------------------------------------y------------ Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens pc: Paul Mahoney, County Attorney Roanoke Regional Homebuilders Association ~7 - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SECTION 7-61 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE ADOPTION OF A PORTION OF VOLUME II "BUILDING MAINTENANCE CODE" OF THE UNIFORM STATEWIDE BUILDING CODE, AND TO ADOPT SUCH PROVISIONS TO REQUIRE THE REMOVAL OR REPAIR OF UNSAFE BUILDINGS AND STRUCTURES WHEREAS, Section 15.1-11.2 of the Code of Virginia, 1950, as amended, authorizes the Board of Supervisors to provide by ordinance for the removal or repair of any building or structure which might endanger the public health or safety, for agents and employees of the County to remove or repair such buildings or structures after reasonable notice, for the recovery of the County's costs and expenses of repair or removal, and for the assessment of a lien for unpaid charges; and, WHEREAS, Volume II, "Building Maintenance Code", of the Virginia Uniform Statewide Building Code, provides that any local government may enforce the Building Maintenance Code, or any portion of the code; and, WHEREAS, Chapter 6 of Title 36 of the Code of Virginia, 1950, as amended, authorizes local governing bodies to adopt and enforce this Uniform Statewide Building Code, and that this authorization will not prevent the adoption of other local ordinances in accordance with Title 15.1 of the State Code; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby determines that it is in the public interest to adopt a portion of the Building Maintenance Code to address the problem of 1 unsafe buildings, which shall be declared to be a public nuisance and unfit for human habitation and shall be made safe through compliance with this portion of the code and shall be vacated, and either secured against public entry or taken down and removed as directed by the building commissioner; and, WHEREAS, the first reading of this ordinance was held on September 8, 1992, and the second reading of this ordinance was held on September 22, 1992. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1) That Section 7-61 of the Roanoke County Code is hereby amended and reenacted as follows: ==~~-ears-€~"~,~~=e~e- ~.,''"~~g e~de Sec. 7-61 Adoption There is hereb ado ted b the board of su ervisors insofar as not inconsistent with the laws of the State this Code and the ordinances of the Count for the ur ose of establishin rules and reaulations for the protection of the public health or safety as a result of an unsafe buildin or structure a ortion of that certain code known as the Vir inia Uniform Statewide Buildin Code Volume II Buildin Maintenance Code Section 105.0 "Unsafe 2 ~ -- / Buildings" as the same may from time to time be amended This portion of said code is herebv adopted and incorporated as fully as if set out at len th herein and the rovisions thereof shall be controlling in the inspection enforcement repair removal and securing of buildings or anv other structures within the County and within the Town of Vinton. 2) That this ordinance shall be in full force and effect from and after October 1, 1992. c:\wp5]\agenda\code\nnsafe.bld v Y ACTION NO. ITEM NO. ~ "'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: ORDINANCES AMENDING AND REENACTING VARIOUS SECTIONS OF THE ROANOKE COUNTY CODE TO REFLECT RECENT LEGISLATIVE CHANGES BY THE GENERAL ASSEMBLY COUNTY ADMINISTRATOR' S COMMENTS : ,,~,,.~ Q~r 0 -~-c,~~ EXECUTIVE SUMMARY• The proposed changes to various chapters and sections of the Roanoke County Code reflect a variety of noncontroversial house- keeping amendments which are either mandated or authorized by recent amendments to the Code of Virginia, 1950, as amended by the General Assembly in the last two years. SUMMARY OF INFORMATION: The substance of the changes to the Roanoke County Code, in numerical sequence, are as follows: 1. Secs. 3-5, 3-8, 3-10 and 3-12 of the Roanoke County Smoking Policy to conform with state law regarding issuance of summons for violations, posting of certain signs, and clarification of definitions and exemptions. 2. Secs. 4-86, 4-90, 4-95, 4-96, 4-97, 4-100, 4-101, 4-101, 4- 113 and 4-117 of Article V. Bingo Games and Raffles of Chapter 4, AMUSEMENTS of the Code to conform to recent changes in the Code of Virginia with which our County Code may not conflict. 3. Sec. 7-68 of Chapter 7 BUILDING REGULATIONS to give liens for repairs or demolition of unsafe buildings the same legal effect as liens for unpaid local taxes. 4. Sec. 9-18 of the "Virginia Statewide Fire Prevention Code" of Chapter 9 FIRE PREVENTION AND PROTECTION to authorize the Fire Marshall or his assistants to enter private property to investigate spills or releases of hazardous material or waste. 5. Secs. 10-4, 10-36 and 10-58 of Chapter 10 LICENSES to restrict issuance of business licenses where any applicant has delinquent business license, business personal property, meals, transient occupancy and admissions taxes outstanding, to amend the definition of business or personal services and -~ to codify the requirements for "Going out of Business Sales" contained in state law. 6. Sec. 12-26 of Article II. County Vehicle License of Chapter 12, MOTOR VEHICLES AND TRAFFIC to clarify the situs of motor vehicles owned by college students as the student's domicile for purposes of county vehicle decals. 7. Sec. 12-54 of Article III. Parkins of Chapter 12 to incor- porate a requirement of the Virginia Statewide Building Code effective January 1, 1993, requiring that all signs for handicapped parking spaces be above grade. 8. Sec. 12-102 of Article IV. Accidents Chapter 12 authorizing county police officers to remove vehicles involved in an accident which are impeding the orderly flow of traffic. 9. Sec. 16.1-25 of Chapter 16.1 PRECIOUS METALS AND GEMS to authorize law enforcement officers to take possession of articles known or believed to be stolen or missing. 10. Secs. 17-2, 17-14, 17-15, 17-75 and 17-86 of Chapter 17 PROCUREMENT CODE to expand the definition of professional services, increase the amount by which fixed-price contracts may be modified, raise the minimum amount of construction contracts for which performance and payment bonds are required, amend the conditions for negotiating with qualified offerors of professional services and raise the ceiling for the county's small purchase procedure including microcom- puters. FISCAL IMPACTS• Unknown ALTERNATIVES• 1. Adopt the proposed code changes to bring the county into agreement with current provisions of the Code of Virginia. 2. Decline to adopt the proposed changes and risk county actions and enforcement efforts being ruled as illegal. STAFF RECOMMENDATION: Staff recommends the adoption of the proposed amendments to the Roanoke County Code. 2 (a - 2 Respectfully submitted, J eph Obenshain S for Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs 3 ~ - a ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 3-5. SMOKING PROHIBITED., SEC. 3-8. EXEMPTIONS., SEC 3-10. POSTING REQUIREMENTS. AND SEC. 3-12. ENFORCEMENT. OF ARTICLE II, ROANOKE COUNTY SMOKING POLICY OF CHAPTER 3, AIR POLLUTION OF THE ROANOKE COUNTY CODE REGARDING EXCEPTIONS TO AND ENFORCEMENT OF THE VIRGINIA INDOOR CLEAN AIR ACT. WHEREAS, the "Roanoke County Smoking Policy" was adopted in 1990 to make effective within the County of Roanoke the provisions of the "Virginia Indoor Clean Air Act," Chapter 8.1 of Title 15.1 of the Code of Virginia, 1950, as amended; and WHEREAS, the 1991 and 1992 sessions of the General Assembly of Virginia have adopted certain amendments to the "Virginia Indoor Clean Air Act" which require corresponding amendments to the "Roanoke County Smoking Policy;" and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 3-5. "Smoking prohibited," SEC. 3-8. Exemptions," Sec. 3-10. "Posting requirements" and Sec. 3-12. "Enforcement" of Article II,"Roanoke County Smoking Policy" of Chapter 3, "AIR POLLUTION" be amended and reenacted as follows: Sec. 3-5. Smoking Prohibited. It shall be unlawful for any person to smoke in any of the following places: -~~..- 1. Elevators, regardless of capacity, ~L.~3`11'1.;fifl~~! A •:::: ~~~ ~ Sec. 3-8. Exemptions. A. Provisions of this Article shall not be construed to regulate smoking in the following areas: ~~>~s, ~~>»itc 2. Retail tobacco stores~~>o:::>::a~a~~~~:::::?~~:.; :.:::::.::::::::::::::::::::::: ..~.. ~::::::::{{:. .....:: ~y... Y:: .. .~..::::::: ~: ~>~: Sec. 3-10. Postinc Requirements. Any person who owns, manages, or otherwise controls any building or area in which smoking is regulated by this Article shall ost si ns c~~ :;~uc~:aa~?c~p<~~r~~ stating Smok q P g ..........:.P... .. ... Permitted~~ or ~~No Smokinq,~~ and in restaurants, signs conspicuous to ordinary public view at or near each public entrance stating ~~No-Smokinq Section Available.~~ October 1, 1992. 2 ~~ ~'- a ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 4-86. DEFINITIONS., SEC. 4-90. PARTICIPATION IN MANAGEMENT OPERATION OR CONDUCT GENERALLY., SEC. 4-95. LIMITATION ON VALUE OF PRIZES., SEC 4-96. FINANCIAL RECORDS AND REPORTS GENERALLY., SEC. 4-97. CERTIFICATE TO ACCOMPANY FINANCIAL REPORT., SEC 4-100. LIMITATION ON FREQUENCY OF BINGO GAMES., SEC 4-101. RESTRICTIONS ON USE OF GROSS RECEIPTS FROM BINGO GAMES OR RAFFLES . , SEC 4-113. QUALIFICATIONS OF APPLICANT., AND SEC. 4-117. VALID ONLY IN COUNTY AND AT DESIGNATED LOCATIONS: EXCEPTION. OF ARTICLE V. BINGO GAMES AND RAFFLES OF CHAPTER 4, AMUSEMENTS OF THE ROANOKE COUNTY CODE WHEREAS, § 18.2-340.8 of the Code of Virginia, 1950, as amended authorizes the governing body of any county to adopt an ordinance for the purpose of regulating any bingo game or raffle within such county as long as not in conflict with the provisions of Article 1.1, Bingo and Raffles, of Chapter 8 of Title 18.2 of the Code of Virginia; and WHEREAS the 1992 Session of the General Assembly has adopted amendments to the above mentioned Article 1.1, Binq_o and Raffles, which necessitate corresponding amendments to the Roanoke County Code to remove any conflict between the County Code and the Code of Virginia; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: ~_.C~~ 1. That Article V. Bingo Games and Raffles of Chapter 4, AMUSEMENTS of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 4-86. Definitions. For the purpose of this article, the following words shall have the meanings ascribed to them in this section: Raffle means a lottery in which the prize is won by a random :::::.:........:.........:....:::.......:.......: <;.: : :.;;..::.: .::: . ::>::~nown::>::>e:s:><::~a€::>::>:~o~~d~:<~!~';~a~::>:a~.;;: ~< c~m~y .::::.::::::::::::::::::::::::::::::....:..:..P ........:...:...:...:..:... .. sec. 4-90. Participation in management, operation or conduct generally. .........................................:..:::::::::::::: •.:::::::::::::::::::.iii?ii:i "ciii;ny}i:~ii}iii?i:~ 'i:^ii:i}}jv:•:}'}:.: LiiA:;i?iY•iii:.:}'i}i:'•i.:iiilti~iiii:; iiiii}: .... ii::viX}'i i::•i:' iij::)::yi: ";'i:v'j•ii:::i::i::i:iii::::. ~: :•::: n.....::.?~•i':':ii}::::i::;'::.. y::::..:: ::: ~. :.:..:..: '. ::i::i::ii::...:...::i::f i::. .: ?: ... 517...... ........ ....... ... :. ::..:. :i::i::::i::i. :. ?i ::: :: i.:.:::"~liiiiii{:~i •i :.;:; ~:;:.exa .;~::o:..;ed.;:.;;:<.;a~:>;;:>::c:~..~~~.~....-a...:~:::>::>;;:~as s a,~~a~.t ::::::::::::::: y ......................................... :..::::.::::: . :::.:::::::.::: ~.::::.:::: ~ ::.::<:.;:::::::.::~~~>::...;:a:.>:<;<.:~~a:;;;.;:.;»:.::::«:>::.:;:;.i:•i:;iii;:i;:Y'~::::<.;::.::•::;::;:::i::. w :w::::::::• ::::.::::::::{'iiiY•iii?iiii:v^iiiiiii:v :^i:.~.~ :w:: pv:.i :v ;: .}iiii':: •:' ii <:.:.....::::: :..:•.. iiiii' ::...:" v .:. ~: ~ iiii: '? v:. S '' :i::. .... :., , . .ii::dii::..: ^~+C?i. •iiii: ....: ...: ...: ..: .. ::Y::: ..:: ":. ::i :: ~. :::i::}'.. .. .: '.. ~ ~ :j;:?; <.:..!i?ii. .: .~i::ii::.i :f• ii: i 'i:;:jjj :. ..i:::ii:~YF.~:~i~i~ti:::i:: ' .R:~~:~~.A't..:: i`f.{:;:;:~~~~:i:•:~ .r.:~;n:~:z:at~an~;;::;c~m ::o~~d;:.:;:~:~::>;>:~~:::::>:fr~~;.;:.>d~~~>:.;:r:.:::::::.~ :::::.:::::::::::.P:.:::...................r................ .:::g ::::::::::.:::::::::::::::::::::::....................~.................. a bona fide member of an organization holding a permit under this Article who has been a member of such 2 C;_~~ organization for at least ninety (90) days prior to such participation shall participate in the management, operation or conduct of any bingo game or raffle. Except as provided herein' no person shall receive any remuneration for participating in the eighteen (18) years of age and under who sell raffle tickets to raise funds for youth activities in which they participate may receive nonmonetary incentive awards or prizes from the organization provide that organization is nonprofit. The spouse of any such bona fide member or a firefighter or rescue squad member employed by the county may participate in the operation and conduct of a bingo game or raffle, if a bona fide member is present. Sec. 4-95. Limitation on value of prizes. (a) No organization shall award any prize money or any merchandize valued in excess of the following amounts: (1) No door prize shall exceed twenty-five dollars ($25.00). (2) No regular bingo or special bingo game shall exceed one hundred dollars ($100.00). ii•'•i":{'.ii:^ii::: ~: ~:i{^i:::i:i:~:i:::::ii:: :h:::v::: .:.i:?;, ':.;'~.i:v.::::''":jfjy...: .... Yy...:: . ::Jiii. ... v....ii::i. ~~':i:~ii: :. .: :: :: ::^+:' :.: ~:. ::::. :::.:.:..::>::.:: :.:.::.:::::.::...:. ..:.. ::>::>~a::>:::~ha:l:~:>;::~x~c~:~d ~}={-3~- No jackpot of any nature whatsoever shall exceed one thousand dollars ($1,000.00), nor shall the total 3 x_26 amount of jackpot prizes awarded in any calendar day exceed one thousand dollars ($1,000.00). Sec. 4-96. Financial records and reports generally. (a) Complete records of all receipts and disbursements shall be kept by every organization holding a permit under this Article. Such records shall be filed annually, under oath, with the commissioner of ~:~trevenue. All such accounting shall be made on or before the first day of cz~~r of each calendar year for which a permit has been issued. Such accounting shall include a record of the gross receipts and disbursements of the gross receipts exceed fifty thousand dollars ($50,000.00) during any calendar quarter shall be required to file an additional accounting of its receipts and disbursements during such quarter, no later than sixty (60) days following the last day of the quarter. (b) The term "gross receipts," as used in this section, shall mean the total amount of money received from bingo and "instant bingo" operations before the deduction of expenses or prizes. (c) All reports of receipts and disbursements required by this made on a form ~;:.;:<:~t1n. ;:>:_~~~<:::<~~x~Q~p;a~~~>»~~; section shall be :.:::::: :.:::::::::::::.:::g.......:...:..:........:....:..:...:....:::...:...:....... . . qu~`r~:c~~d approved by the board of supervisors and du y 4 ,." acknowledged in the presence of an authorized notary public. (d) The failure to file the reports required by this section when due shall cause the automatic revocation for the permit issued under this Article and the organization involved shall not conduct any bingo game or raffle thereafter until such report is properly filed and a new permit is obtained. (e) The reports and other items required to be filed under this section shall be a matter of public record. Sec. 4-97. Certificate to accompany financial report. The financial report required by section 4-96 shall be accompanied by a certificate, verified under oath, by the board of directors of the organization that the proceeds of any bingo games or raffles have been used for those lawful, religious, charitable, community or educational purposes for which the organization is specifically chartered or organized and that the operation of bingo games or raffles has been in accordance with this article. i( Any organization having annual gross receipts from bingo 5 ~-z6 those lawful, religious, charitable, community or education purposes for which the organization is specifically chartered or organized; and (iii) the gross receipts have been used in all 8t'e2s respects in accordance with the provisions of this Article. Sec 4-100. Limitation on frequency of bingo games. (a) No organization may hold bingo games more frequently than two (2) calendar days in any one calendar week, except that a special permit may be granted an organization which entitles such organization to conduct more frequent operations, during carnivals, fairs and other similar events, at its principal meeting place or any other site selected by such organization which is located in the county and does not violate any other ordinance of the county. The sponsoring organization shall accept only casks~~; in payment of any charges or assessments for players to participate in bingo games. (b) No building or other premises shall be utilized, in whole or in part, for the purpose of conducting bingo games more frequently than two (2) calendar days in any one calendar week; 6 G-z6 provided however, that the provisions of this subsection shall not apply to the playing of bingo pursuant to a special permit issued in accordance with subsection (a) above. No building or other premises owned by an organization as defined in section 4-86 which is qualified as a tax exempt organization pursuant to Section 501 (c) of the United States Internal Revenue Code shall be utilized in whole or in part for the purpose of conducting bingo games more frequently than four (4) calendar days in any one calendar ~e ~~. One building or premises owned by the county shall also be exempt from the provisions of this subsection. Sec. 4-101. Restrictions on use of Gross Receipts from Binqo Games 7 G -26 Sec. 4-113. Qualifications of applicant. Prior to the issuance of a permit under this division, the applicant organization must meet the following requirements: (1) Except for recently established volunteer fire and rescue companies or departments after county approval, such organization shall been in existence and met on a regular he count ~~::>~~::::::a::<:~r~u~:~:.::~:»::~3> »:::<~r:::c~sa~:<:::~d:::~: basis in t Y :::::::::::::::::::::::::::::::::::::::::::::::Y:.~.::...:...:...:.~....:...:......:...:....:........:...:.~ . for a period of at least two years immediately prior to making application for such permit. .: :.:::.;:.<:: ;::>::::. .: ::;: ;:. :::>::;:.... :<:::or. an:~:zat:~Q~:.;:;a:...;~.:~.>:<:::€:q~::::::or::::::~:~~~1~e >::>;~o:.;,.;~~;~_.::.:~h~~,::.;;'.;:.:::::::::~3 .:::::::::::::::::::::::::::::::::::. ~::::lip:...~................................................. o~a~ "'±~ A permit may be issued, however, to an organization which relocates its meeting place, on a permanent basis, from another jurisdiction to the county and which complies with the requirement of this subparagraph, provided such organization was the holder of a valid permit at the time of such relocation. (2) Such organization shall be operated currently and shall have always been in existence as such nonprofit organization for a period of at least two (2) years immediately prior to making application for the permit. (3) Any organization whose gross receipts from all bingo operations exceed, or can be expected to exceed, seventy- five thousand dollars ($75,000.00) in any calendar year shall have been granted tax-exempt status pursuant to section 501 ~ -~ of the United States Internal Revenue 8 G - -~ ;, .; .:> ::::<::<:::>:> .:.:::>:::.; .. ;: <: ::...::::;::: :.; ;>» :. ate:e:::>::a~:::>::::end:a:~:~:z~:~a~:>::>:~h~:»>~~a~:; Sec. 4-117. Valid only in county and at designated locations; exception. A permit issued under this division shall be valid only in this county and only in such locations as are designated in the permit application:::;, however, ~ka-t an organization which has obtained a permit to conduct a raffle may sell such raffle 9 S 1992. ~-z6 2. The effective date of this ordinance shall be October 1, 10 ~- ac AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 7-68, REPAIR OR DEMOLITION BY COUNTY OF ARTICLE IV. UNSAFE BUILDINGS AND STRUCTURES OF CHAPTER 7, BUILDING REGULATIONS OF THE ROANOKE COUNTY CODE CONCERNING LIENS AGAINST REAL ESTATE FOR COST OF REPAIR OR DEMOLITION WHEREAS, Sec. 7-68, "Repair or demolition by county." provides for a lien against the real estate for the cost of any repair or demolition work performed by the county pursuant to Article IV of Chapter 7 of the County Code; and WHEREAS, the General Assembly of Virginia has recently amended § 15.1-11.2 of the Code of Virginia, 1950, as amended, to provide that liens for repairs or demolition to property performed by a locality shall have the same dignity as liens for unpaid taxes and shall be enforceable in the same manner; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 7-68. "Repair or demolition by county" of Article IV. "UNSAFE BUILDINGS AND STRUCTURES" of Chapter 7 "BOILDING REGULATIONS" of the Roanoke County Code be amended and reenacted as follows: sec. 7-68. Repair or demolition by county. If a notice given pursuant to section 7-66 is not complied ~°"~ c, with, the county may proceed to repair or demolish the unsafe building or structure, and the cost to the county of such work 2. This ordinance shall be in effect from and after October 1, 1992. 2 ~- apt. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8,1992 ORDINANCE AMENDING AND REENACTING SEC. 9-18. ENFORCEMENT OF ARTICLE II. VIRGINIA STATEWIDE FIRE PREVENTION CODE OF CHAPTER 9, FIRE PREVENTION AND PROTECTION OF THE ROANOKE COUNTY CODE TO AUTHORIZE FIRE MARSHAL TO ENTER PROPERTY TO INVESTIGATE RELEASE OF HAZARDOUS MATERIALS WHEREAS, Sec. 9-18 of the Roanoke County Code authorizes the Roanoke County Fire Marshal and his assistants to enforce the Virginia Statewide Fire Prevention Code and Article II of Chapter 9 of the County Code; and WHEREAS, the General Assembly of Virginia has recently enacted § 27-37.1 of the Code of Virginia, 1950, as amended, to expand the authority of localities to empower Fire Marshal's to enter upon private property to investigate a release of hazardous materials or waste to determine the cause of any such release and the extent of any effect upon ground or surface water or soils and to obtain a summons when such entry is denied; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 9-18. "Enforcement" of Article II. "VIRGINIA STATEWIDE FIRE PREVENTION CODE" of Chapter 9, "FIRE PREVENTION AND PROTECTION" be amended and reenacted as follows: Sec. 9-18. Enforcement. C - 2 0( ~: The Roanoke County Fire Marshal is hereby directed to enforce the provisions of the Virginia Statewide Fire Prevention Code and this code. The county fire marshal shall establish such procedures or requirements as may be necessary for the administration and enforcement of said code. The county fire marshal is hereby authorized to issue a summons for any violation of the provisions of the code, pursuant to the provisions of Section F-106.8 of said Code. The fire marshal shall coordinate his enforcement activities with the county building official and zoning administrator. The fire marshal shall assign and detail such members of the Roanoke County Fire and Rescue Department as inspectors or other assistants as he may deem necessary in 2 C-2aL ................................ ................: :v •:::::::::• •:::::::::v::::::w.:::4iiiii':bil iT}ii4ii}iiiii:i :^:'•ii: i:'::•i}:8ii:;:jiiiyi:,iii:;ii:Gii::'i:j;:j•i:y?iJiiii;4iiiiiiiiii:: 'ij;:?'L:i.}}: ;n,,..'. }: 4iY,.•iiii::•: ~~~.:..i::.7,:.~Gfil~ .:::::::::::::::::::::::::::::::::. ~:::::::.:::::............. ~ ........................... ..................... ,....i....:'ii::.i:: +iiY4iii:: ..n;: ?:.:i'v: :... v: •:: ::.{....}":: ••.:: v::.:i''4iY.•` ....: ,: ...iiiY...~ ii.. :Y{..... .. •. i iiiiiiii: i}iii. is :....: •. ~: n} iti^iiiii :^iii~y:i: iWf~: .:: ::: '.i: :^: i >:::8~~'~8.<:::;3.~'~i:':»::~`~k~~~`...'~ .~@:~>::>:<:.~.`..C.~E~:e:::»:~!:~:.i;:~'1~L~:.].~~:,.ra,..:x.i:.>:.:~.~ :::::::::::::::::::::::::::::.:~.::::...........................:........ 2. That is ordinance shall be effective from and after October 1, 1992. -ae AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 10-4, APPLICATION FOR LICENSE; DUTIES OF COMMISSIONER: PENALTIES FOR OPERATING BUSINESS WITHOUT A LICENSE, FAILING TO FILE AN APPLICATION. OR FILING FALSE STATEMENTS., OF ARTICLE I. IN GENERAL TO RESTRICT ISSUANCE OF BUSINESS LICENSES WHERE ANY TAXES DUE THE COUNTY ARE UNPAID AND SEC. 10-36. PERSONAL AND BUSINESS SERVICE OCCUPATIONS. OF ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS OF CHAPTER 10 LICENSES OF THE ROANOKE COUNTY CODE TO ADD AND DELETE CERTAIN OCCUPATIONS AND TO ADD A NEW SEC. 10-58. GOING OUT OF BUSINESS SALES, PERMITS, INSPECTIONS. APPLICATION FOR PERMIT, INVENTORY REQUIRED, COMMINGLING OF OTHER GOODS PROHIBITED; DURATION ADDITIONAL PERMITS, ADVERTISEMENTS, FEE. TO CODIFY THE REQUIREMENTS FOR CONDUCTING SUCH SALES. WHEREAS, Sec 10-4 (e) of the Roanoke County Code currently restricts the issuance of any business license until the tax or fee for such license has been paid to the County; and WHEREAS, the General Assembly of Virginia has recently amended § 58.1-3700 to authorize any local governing body to restrict the issuance of any business license until all delinquent business license or personal property tax, and any meal, transient occupancy or admissions taxes properly assessed by and owed to the locality have been paid by the applicant; and WHEREAS, Sec. 10-36 of the Roanoke County Business License Ordinance sets forth the requirements for licensure as a personal or business services and contains a non-exclusive listing of representative business and personal service occupations; and C~ -2e. WHEREAS, § 18.2-223 and § 18.2-224 of the Code of Virginia, 1950, as amended, establish standards that localities are in enforce for issuing permits for "going out of business" sales and authorization to charge a permit fee; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 10-8 Application for license; Duties of Commissioner; Penalties for operating business without a license, failinci to file an application or filing false statements. , of Article I. In General, and Sec. 10-36. Personal and business service occupations. of Article II, Classified Business and Occupational License Provisions of Chapter 10, LICENSES be amended and reenacted and a new Sec. 10-58, Going out of business sales; permits; inspections; application for permit; inventory required; commingling of other goods prohibited; duration; additional permits; advertisements; fee. of Article III, Sbecial License Provisions, of Chapter 10, LICENSES be added as follows: Sec. 10-4. Application for license; duties of commissioner; penalties for operating business without a license, failing to file an application, or filing false statements. (e) No license issued pursuant to this chapter shall be valid or effective unless and until the tax required shall be paid to 2 ~- Ze (b) Those rendering a personal or business service include, but not limited to, the following: Sec. 10-58, Going out of business sales; permits; inspections; application for permit; inventory required; commingling of other 3 Cy - -2 e goods prohibited; duration; additional permits; advertisements; fee. ......................................................................:...::::::::::::::::•::::::::::::::•:::::::::::::•:::::::::::.}....:.:•i:•i:•:•i:.iiiii:•i:':•: ~:•i •:iiiY•i:•ii:LVV•:•:•:•i:•i:•ii:•::i:vi:•i:•: ....................................... ........................:::::.: ••::::::::. ~.:: ~. ~:. ~::::::::::::: :w::::::. ~.:~ iii}}}iii}iiii••'•iiY.iiiiiiiX.'i}iY.ii::•iiii}i:i4iiii;Lii "::i::i::i. i...i::ii(: > ::.:..::.:::.:.::. < .. ~ : ::::;:.. .::.::<:i:.:~ :.:.:~:<3mat?:~c~~~'!:<:>::ar~d«::::::'~~xf :..: :::::::::: .:.i::::~om let:~o~<:>:o:€»::>::::~~~:>:::«~~~~~:a..:;' .;:.i:.ia : :.::::::::::::::::::::::::::::::::::::::::::::::::::::::::....... ::~..i:.;i:.;:.>:~i~i:~;.;:.i:.i~ .::...1....:x~a:l~~~:::>::>::>:~:flr:::>::>::>spy,3€,~:.::.::~.~ ::::::::::::::.:~:::::.p.::::::::::::::::::::::::::.................................... .~ .... ~ ............................. Pp ~-ze AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 12-26, REQUIRED; EXCEPTIONS, OF ARTICLE II. COUNTY VEHICLE LICENSE, OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE CONCERNING THE SITUS OF MOTOR VEHICLES WHEREAS, Sec. 12-26 of the Roanoke County Code requires that every motor vehicle, trailer or semitrailer normally garaged, stored, or parked or acquiring a situs within the county be licensed in the county as a condition to being operated upon the county's streets and roads; and WHEREAS, the General Assembly of Virginia has recently amended § 46.2-752 to legally define the domicile of a motor vehicle's owner as its situs in those situations where the owner is a college student; and WHEREAS, the first reading of this ordinance took place on September 8, 1992; the second reading took place on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 12-26. Required; exceptions. of Article II. County Vehicle License of Chapter 12, MOTOR VEHICLES AND TRAFFIC, is hereby amended and reenacted as follows: sec. 12-26. Required; exceptions. (a) Every motor vehicle, trailer and semitrailer normally garaged, stored, or parked or acquiring a situs within the county and capable of being operated on the streets, highways, roads or - •~C,,, T other traveled ways in the county shall be licensed in accord with the provisions of this article and it shall be unlawful for any person to drive or operate any such vehicle on the streets, highways, roads or other traveled ways in the county, unless such 2. This ordinance shall be effective from and after October 1, 1992. 2 G-a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC 12-54. PARKING PROHIBITED IN SPECIFIED PLACES. OF ARTICLE III, PARKING, OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF THE ROANOKE COUNTY CODE TO ESTABLISH STANDARDS FOR IDENTIFICATION OF HANDICAPPED PARKING SPACES BY ABOVE GRADE SIGNS. WHEREAS, subsection (f) of Sec. 12-54. Parkinct Prohibited in specified places. prohibits unauthorized parking in spaces reserved for the handicapped both on public streets and highways and on private parking areas open to the public; and WHEREAS the General Assembly has recently amended the Virginia Statewide Building Code and §46.2-1237 of the Code of Virginia, 1950, as amended, to establish requirements for identification of handicapped parking spaces by above grade signs effective by January 1, 1993; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 12-54. Parking Prohibited in specified places. of Article III. PARKING of Chapter 12, MOTOR VEHICLES AND TRAFFIC, of the Roanoke County Code is amended and reenacted as follows: sec. 12-54. parking prohibited in specified places. No person shall park or leave standing a motor vehicle in any of the following places, except when necessary to comply with the ~_z~ directions of a police officer or traffic-control device: (f) Any parking space reserved for the handicapped on a 2. This ordinance shall be effective from and after January 1, 1993. 2 • ~ -V l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE ENACTING SEC. 12-102, REMOVAL OF VEHICLES INVOLVED IN ACCIDENTS TO PROVIDE AUTHORITY TO REMOVE VEHICLES WHICH ARE IMPEDING THE FLOW OF TRAFFIC AND FOR THEIR STORAGE WHEREAS, Article IV. "Accidents" of Chapter 12, "MOTOR VEHICLES" of the Roanoke County Code provides authority for Roanoke County Police Officers to investigate motor vehicle accidents; and WHEREAS, § 46.2-1212 of the Code of Virginia, 1950, as amended, authorizes local governing bodies to enact an ordinance providing for the removal and storage of vehicle involved in accidents which impede the orderly flow of traffic; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That a new Sec. 12-102 "Removal of vehicles involved in accidents" of Article IV. "Accidents" of Chapter 12 "MOTOR VEHICLES AND TRAFFIC" of the Roanoke County Code is enacted as follows: Sec. 12-102. Removal of vehicles involved in accidents. Whenever a motor vehicle, trailer or semitrailer involved in an accident is so located as to impede the orderly flow of traffic, any Roanoke County Police Officer may (i) at no cost to the owner or operator remove the motor vehicle, trailer or semitrailer to some point in the vicinity where it will not impede the flow of b- G --zL, traffic or (ii) have the vehicle removed to a storage area for safekeeping and shall report the removal to the Department of Motor Vehicles and to the owner of the vehicle as promptly as possible. If the vehicle is removed to a storage area under clause (ii), the owner shall pay to the parties entitled thereto all costs incidental to its removal and storage. 2. This ordinance shall be in effect from and after October 1, 1992. 2 ~-a r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 16.1-25. INSPECTION OF RECORDS REO IRED BY CHAPTER AND OR ARTICLES LISTED IN SUCH RECORDS., OF ARTICLE II. SEA RS, OF CHAPTER 16.1, PRECIOUS METALS AND GEMS, OF THE ROANOKE COUNTY CODE TO PERMIT LAW ENFORCEMENT. OFFICERS TO TAKE POSSESSION OF ITEMS KNOW TO BE STOLEN. WHEREAS, Sec. 16.1-25 of the Roanoke County Code requires precious metals dealers to admit law enforcement officers to their premises during business hours to examine their records and any item believe to be missing or stolen; and WHEREAS, the General Assembly of Virginia has recently amended § 54.1-4101.1 of the Code of Virginia, 1950, as amended, to authorize law enforcement officers to take possession of any item know to be missing or stolen on the premises of a precious metal dealer in order to preserve the item as evidence or to'~ prevent its transfer; and WHEREAS, the first reading of this ordinance was held on September 8, 1992; and the second reading was held on September 22, 1992; BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 16.1-25. "Inspection of records required by chapter and of articles listed in such records." of Article II. "Dealers" of Chapter 16.1 "Precious Metals and Gems" of the Roanoke County Code be amended and reenacted as follows: '~ ~- z ~, sec. 16.1-25. Inspection of records required by chapter and of articles listed in such records. Ever dealer ~a1?:3~::~::?~~u::.I:;~: ;~ shall admit to his p~??~i Y ....:::...:.......:...:...:.......:...::~::...:.y:.:..... . . ~'a€~:7;~t~~ during regular business hours,- the chief of police or officers of the police department, the sheriff or his sworn deputies and any law-enforcement official of the state or .:::::::......:...::::::. ............::::::::::::::::. federal overnments~~«s'~e~a~i~t~~;;~s:::m~;,;y~e shall permit such g . .............................................................................. law-enforcement officer to ~ examine all records required by this chapter~~-te e~~ <any article listed in such a record which is believed by the officer to be missing or stolen.- >~a yv: ': :v{: :•.vv: :v'vv};: ;::.;::::ii :v.}::•.i' it<:. :.}':.}.::.i'+yiiii..y:::..:.i'::.ii:::::r::::::::::pv. v..;...; A,i.......:,vi i...{...:...: } ::....:.... ..: .}...;...:.....iii. ......:....... :::: ••. .:::. •. •. ... .... .... to:::. csss:e~:sa::on::>::an::>:<:>art;~:c:l:e>:::::cssri::>;:::::M3n~°: ..:...:.:::::::. :.::::.:: ~:::::::::::::::::::::.:::::::::::. ~:::::::::::::.::... ~::::...::::::::::::::::..:::: ~ ~:::.>:.»>: •+:;•:.:•:•:;•>:•ii:•: ~~:.::.:.>:.::: ~ ::::;.i:.>:.i:.i>:.:.:r: ~ ~.>:.>:.i:.>:.::.i:.iiiar:~>:::•ii:•>v • ••i:•i>:~>i:i::::: <::. ::::::. >~>:< ::::::.::.:::::: .:::.:::::::;:::::.;::::; ; ::;:.:.:eves::»::~:.:«.h:~:m.:.::.:acs::.;:ha?c~:a.;i:.~een:::>~~s~:::: ~~,:~.s leg:~.;:;;<c~r;:;Jas~x~.i:.i~~.;:.;~~~;.~ :.::::::.::::::::::::::.Y:.::::::::::::::::::::::::::::::::::::.::::. ~::::::::::::::::::::::::::.:...................... [State law reference, § 54.1-4101.1 of the Code of Virginia]. 2. This ordinance shall be effective from and after October 1, 1992. 2 ~-a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 ORDINANCE AMENDING AND REENACTING SEC. 17-2. DEFINITIONS., SEC. 17-14. MODIFICATION OF CONTRACTS., AND SEC. 17-15. PERFORMANCE AND PAYMENT BONDS GENERALLY., OF ARTICLE I. IN GENERAL, SEC. 17-75. PROVISIONS APPLICABLE TO PROCUREMENT OF PROFESSIONAL SERVICES., OF DIVISION 3. COMPETITIVE NEGOTIATION, AND SEC. 17-86. DEFINITIONS., OF DIVISION 4. SMALL PURCHASES, OF ARTICLE II. COMPETITIVE PROCUREMENT OF CHAPTER 17 PROCUREMENT CODE OF THE ROANOKE COUNTY CODE TO EXPAND THE DEFINITION OF PROFESSIONAL SERVICES, TO INCREASE THE AMOUNT BY WHICH FIXED-PRICE CONTRACTS MAY BE INCREASED BY THE PURCHASING AGENT, TO INCREASE THE MINIMUM AMOUNT OF PUBLIC CONSTRUCTION CONTRACTS FOR WHICH PERFORMANCE AND PAYMENT BONDS ARE REQUIRED, TO AMEND THE CONDITIONS FOR COMPETITIVE NEGOTIATION WITH QUALIFIED OFFERORS OF PROFESSIONAL SERVICES AND RAISE THE CEILING FOR SMALL PURCHASES AND PURCHASES RELATED TO MICROCOMPUTERS. WHEREAS, Sections 17-2, 17-14, 17-15, 17-75 and 17-86 set forth certain definitions and requirements of the County's Procurement Code in accordance with state enabling legislation; and WHEREAS, the General Assembly of Virginia has recently amended § 11-37, § 11-41, § 11-55 and § 11-58 of the Code of Virginia to expand the category of professional services, to raise the ceiling for purchases not requiring competitive sealed bids or competitive negotiation and for purchases of microcomputers and related equipment and services, to expand the authority of the purchasing agent to increase the amount of fixed-price contracts without prior written approval of the governing body and to increase the minimum amount of public construction contracts for which performance and payment bonds are required; and ~, - 2 ~ WHEREAS, the first reading of this ordinance took place on September 8, 1992; and the second reading took place on September 22, 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 17-2. "Definitions.", Sec. 17-14. "Modification of Contracts.", Sec. 17-15. "Performance and payment bonds generally." of Article I. "In General", Sec. 17-75. "Provisions applicable to procurement of professional services." of Division 3. "Competitive Negotiation", and Sec. 17-86. "Definition." of Division 4. "Small Purchases" of Article II. "Competitive Procurement" of Chapter 17 "PROCUREMENT CODE" of the Roanoke County Code be amended and reenacted as follows: Sec. 17-2. Definitions. Professional services: Work performed by an independent contractor within the scope of the practice of accounting, .~ ....................:::::::::.>:;.:w.:~:.>:.>:.>:.>:.> :t~~~<~i~:'~~~s, architecture, land surveying, landscape architecture, law, medicine, optometry``~~<~~~ or professional engineering. Sec.17-14. Modification of contracts. 2 whichever is smaller, without the advance written approval of the board of supervisors. Sec. 17-15. Performance and payment bonds generally. (a) Upon the award of any public construction contract ~;« .:::: , ::...: ::»~u~:~ri;~z?:>~;~:~z:~:~:r£`i'::::>::<::: ;~~:~>`:~~:~:r~:s;: ~w~entu -- - - exceeding x~:~.;;;i~~~.r~:.:.~ ::::::::::::::::::::::::::::::::::::::::::.:~.~:::::::::::::.::::::.~.~a.::::.:::::.:a.:.:::.:...:......:...:..}. 1 to any prime contractor, such contractor shall furnish to the board of supervisors the following bonds: (1) A performance bond in the sum of the contract amount conditioned upon the faithful performance of the contract in strict conformity with the plans, specifications and conditions of the contract. (2) A payment bond in the sum of the contract amount. Such bond shall be for the protection of claimants who have and fulfill contracts to supply labor or materials to the prime contractor to whom the contract was awarded, or to any subcontractors, in the prosecution of the work provided for in such contract, and shall be conditioned upon the prompt payment for all such material furnished or labor supplied or performed in the prosecution of the work. "Labor or materials" shall include public utility services and reasonable rental of equipment, but only for periods when the equipment rented is actually used at the site. 3 . , ~ ~ ,~ ~ ., Sec. 17-75. Provisions applicable to procurement of professional services. (b) The purchasing agent shall engage in individual discussions with ~ offers deemed t~ fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence to provide the require services. Repetitive informal interviews shall be permissible. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. These discussions may encompass nonbinding estimates of total project cost, including where appropriate, design, construction and life cycle costs. Methods to be utilized in arriving at price for services may also be discussed. Proprietary information from competing offers shall not be disclosed to the public or to competitors. Sec. 17-86. Definition. For the purpose of this division, small purchases shall be defined as purchases of goods, services, equipment, insurance, construction or other items needed in the day-to-day operations of the county, the monetary value of which does not exceed fex ~~~a~ t do 11 a r s )~;~:E~ t3~; ~ ~d ::.:::::::::: :.i'::::::.y::: ::::: {ii::i:+' ::::.:::.:i::i::':: {: Y;.:::.:::.. :::: niy::;: n...:........i}i::...:.(.:.......:..:...:..........: .~~. .::...:.......{::i::i:......:'. :::i::i.'........ :....: .: .~: :. : .::::.: .:..:::..:::::.:.:..:::::...::.:.:.:::.:», ... ..:::::.:... ,..ro~c~~t .ut~r~<::::and::;:>:::re~:a~ed::::>::> .e:~:s::~x~ra ..................................................................q.......................................... . :::. :::::::.:: Y;.:.: _::.}'::::::: :::i:J}:v"'':>' iiiiii....:..,........: Y,i ....:..:..:iiiY.,....,....: ...iiiii::. ;........; ...:.....:...: iii::+....:....iii}}......:.:.. ;...; ...: iiii:i .::. }. d>::::::::to:::>:::>:~~€ceed>:::::::::~~~:~^:t:. ;:::?;thr~usd ~a.:::~.m~nt:<:<:>:and::>::::>:s~~xr:~~e~::>::::>::~ot>::>::>:e:..:: ~:~t~ ..........................................................................................:::::::::.::::.. 4 ~-2J 2. This ordinance shall be effective from and after October 1, 1992. ~l-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 RESOLUTION 9892-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for September 8, 1992, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of Minutes - August 12, 1992 2. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products, Inc. 3. Donation of Utility and Access Easement for Water Stream Gauge on the Roanoke River in Connection with the Spring Hollow Reservoir Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~• Mary H. len, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1992 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for September 8, 1992, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of Minutes - August 12, 1992 2. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products, Inc. 3. Donation of Utility and Access Easement for Water Stream Gauge on the Roanoke River in Connection with the Spring Hollow Reservoir Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ~7 August 12, 1992 __. Roanoke County Board of Supervisors Roanoke County Administration Center 1206 Kessler Mill Road Salem, Virginia 24153 August 12, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Public Service Center Conference Room, 1206 Kessler Mill Road, Salem, VA, for the purpose of a Board of Supervisors and staff planning retreat. 1992. ZN RE: CALL TO ORDER This was an adjourned meeting from August 11, Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; Don M. Myers, Assistant County Administrator; Anne Marie Green, Information Officer, Debbie Pitts, Assistant Director of Recreation, Diane Hyatt, Director of Finance, Reta Busher, Director of Management & Budget; Keith Cook, Director of Human Resources, Clifford Craig, Utility Director, George Simpson, Assistant Director of Engineering & Inspections IN RE: NEW BIISINESS August 12, 1992 Supervisor Johnson advised he had a problem with being told after six years that the County has a problem in the stream when the County has consistently done the right thing. Supervisor Minnix agreed, and Supervisor Kohinke advised he would vote No as a protest .• Supervisor Nickens suggested adding language to the resolution the documents were being executed under protest because the situation existed for years and the County must now develop a plan in 21 days. Supervisor Eddy suggested including this language in the transmittal letter rather than the resolution. Supervisor Minnix asked what action would be taken if the Board of Supervisors did not adopt the resolution. Mr. Mahoney responded that (1) the EPA could conduct the cleanup themselves and charge Roanoke County for the costs; (2) the EPA could order Roanoke County to conduct the cleanup; or (3) the EPA could ask the courts to fine the County up to $25,000 per day. Supervisor Nickens moved to adopt the resolution with the submittal letter expressing concern for the EPA's approach and describing the County efforts to comply in the past. The motion carried by the following recorded vote: AYES: Supervisors Johnson (with prejudice), Minnix, Nickens, Eddy NAYS: Supervisor Kohinke RESOLUTION 81292-1 AIITHORIZING THE E%ECIITION OF AN ADMINISTRATIVE ORDER BY CONSENT FOR REMOVAL ACTION FOR THE CLEAN-UP OF THE DI%IE CAVERNS LANDFILL AS REQUESTED BY THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY ~+ 7 4 August 12, 1992 Consent Order and staff will return for further appropriation as necessary. On motion of Supervisor Nickens to adopt the resolution with submittal letter expressing concern for the approach and our efforts to comply in the past, and carried by the following recorded vote: AYES: Supervisors Johnson (with prejudice), Minnix, Nickens, Eddy NAYS: Supervisor Kohinke 2. Request for Authorization to Execute a Cost- sharing Agreement with Roanoke Electric Steel regarding Cleanup of the Dixie Caverns Landfill site. A-81292-2 Mr. Hodge reported that representatives of Roanoke County and Roanoke Electric Steel have negotiated a cost-sharing agreement regarding the cleanup of the Dixie Caverns landfill. The cost-sharing agreement provides that each party will pay one- half of all costs that they are required to pay under the consent decree and the removal consent order. RES will reimburse the County's share of costs in excess of $1 million with certain percentages of net profits from RES's marketing of its proprietary trade secret treatment technologies. The parties will use their best efforts to minimize costs under the Consent Decree and to obtain credit for the $400,000 they have already 47fi ~ August 12, 1992 ofvolunteers to assist in providing services, privatization, budgets, personnel, customer service, mission statements, and citizen surveys. There was general consensus that many of the ideas suggested in the book were excellent and should be investigated further, some were probably not legal in Virginia and that Roanoke County was already utilizing many of the recommendations. Supervisor Eddy asked that a request be made to VML and/or VACo to conduct a statewide salary survey. IN RE: E$ECOTIVE SESSION At 5:45 p.m., Supervisor Minnix moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 A (3) to discuss consideration of the acquisition of real property for public purposes. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CERTIFICATION OF E%ECIITIVE SESSION R-81292-4 At 6:25 p.m., Supervisor Nickens moved to return to Regular Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ~` 7 8 August 12, 1992 years before there are additional channels. 5. Development of Capital Improvement Program Reta Busher, Management & Budget Director reported that the staff plans to do the CIP during the 1993-94 budget process. They will begin in September and will adopt the CIP at the same time as the budget is adopted. In response to a question from Supervisor Eddy, Mr. Hodge advised that staff is not starting during the summer because they are involved in other projects such as the bond referendum and the study of cooperative efforts with the Town of Vinton. 6. Sewage Treatment Plant Expansion Clifford Craig, Utility Director, advised that Roanoke County is not over capacity, but that at this time Roanoke City is double its capacity. The total cost of the expansion is estimated to be $43 million with the County and City paying $14 million each and the City of Salem paying $12 million. Roanoke County, the Town of Vinton, the City of Salem and Botetourt County are currently negotiating with Roanoke City and have hired a consultant. IN RE: ADJOIIRNMENT At 8:20 p.m., Supervisor Minnix moved to adjourn. The motion carried by a unanimous voice vote. Lee B. Eddy, Chairman r ACTION NO. ITEM NO. 9892-3.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Authorization to Pay Certain Legal Fees COUNTY ADMINISTRATOR' S COMMENTS : ~~ pN-~ ,~ ,.ry~-t-ct9-r/-~ U'~ . EXECUTIVE SUMMARY' The County agreed to share with the Town of Vinton the legal expenses for the litigation with Grumman Emergency Products Inc. over the defective ladder on the aerial fire truck. BACKGROUND' In November of .1991, the Board agreed to join with the Town of Vinton in legal action against Grumman Emergency Products, Inc. and other possible defendants over the defective ladder on the aerial fire truck which the County had jointly funded with the Town. Since this vehicle is titled to the Town of Vinton it was agreed that the Town Attorney should handle this litigation. The fees thus far approved by the Board are as follows: February 11, 1992 $1,151.95 March 24, 1992 1,437.59 May 26, 1992 2,363.43* June 23, 1992 1,779.16 *Revised statement dated June 11, 1992, indicates May 4, 1992 charges to be 50% of $1,014.00 rather than 50% of $2,924.92. FISCAL IMPACTS' $228.71 in current fees to be paid from the Board contingency fund. 1 ~/ STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the payment of this invoice from the Board's contingency fund. Respectfully submitted, ~~,~. ~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ~ Motion by Edward G. Kohinke Eddy x Denied ( ) Johnson x Received ( ) Kohinke x Referred Nickens x to Minnix x cc: Diane Hyatt c;\wp51\agenda\general\legal.fee cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 2 OF VINTON ~ ~~~~ p,`J~ ~ ~ ~~~~ ~~ TOWN ~~~ .~ P. O. BOX 338 ;; ~,..;.-,r-:,,~ ~.~ "., ,°~'~;"~°~ '~ ;~ .., , VINTON, VIRGINIA 24179 `"'" PHONE (703) 983-0608 FAX (703/ 983-0621 August 24, 1992 TO: Joe Obenchain, Senior Assistant County Attorney County of Roanoke POB 29800 Roanoke, VA 24018-0798 JOAN B. FURBISH FINANCE DIRECTOR/TREASURER STATEMENT Statement From Natkin, Heslep, Siegel and Natkin, PC For Professional Services Rendered Regarding Litigation With Grumman Aircraft Company August 5, 1992 Statement -- $457.42 Fifty Percent (50%) Due From Roanoke County To Town of Vinton -Balance Unpaid $228.71 DUE UPON RECEIPT MAKE CHECK PAYABLE TO: TOWN OF VINTON CC: Diane D. Hyatt ACTION NO. 9892-3.b ITEM NO. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Donation of a utility and access easement for water stream gauge on the Roanoke River to the Board of Supervisors of Roanoke County in connection with the Spring Hollow Reservoir Project COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~~ ~„`'._.~ SUMMARY OF INFORMATION: This consent agenda item involves the donation of a utility and access easement for a water stream gauge near Dry Hollow on the Roanoke River over and across property located in the Catawba Magisterial District of the County of Roanoke in relation to the Spring Hollow Reservoir Project as follows: a) Donation of a 20' utility easement for a water stream gauge, together with an access easement to and from the Roanoke River and the river gauge, from R. B. Balthis, also known as Richard B. Balthis, widower (Deed Book 602, page 456) (Tax Map No. 64.03-1-27), shown and designated as "NEW 20' UTILITY EASEMENT" on a plat prepared by Lumsden Associates, P.C., dated 2 June 1992, a copy of which is attached hereto and incorporated herein. The location and dimensions of this property have been reviewed and approved by the County's Utility Department engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this property. Respe tfully submitted, ' ~~t / Vickie L. Hd~mdn Assistant County Attorney ~~~ Action Approved ( ~ Denied ( ) Received ( ) Referred to Motion by Edward G. Kohinke Vote No Yes Abs Eddy x Johnson x Kohinke x Nickens x Minnix x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections TAX #64.03-1-7 PROPERTY OF WILLIAM WALLACE HURT, Jr. D.B. 1310, PG. 94 ~~ ~ ~ ~ \ ~ 488.40' N 84'50'00" E o ~ _ 1 12.26' 1 Z N Z 0 w a; uw, ROANOKE RIVER -- ~ o o APPROX. EDGE OF WATER 0 TAX #64.03-1-26~ TAX #64.03-1-27 PROPERTY OF PROPERTY OF HAROLD HORN & 2 R. B. BALTHIS SHIRLEY B. HORN N D.B. 602, PG. 456 D.B. 1025, PG. 627 w 0 3 NEW 20' ~-- UTILITY EASEMENT z cr N~ . W ~ O 1 o_ ~ 3~,•1~ RAD. = 736.34' NOTES: 116, .r W 5 ~OZ,00 ~6~9 RAE' SEA' ~A• APPROX. R/W RTE. #639 PER VDOT PLANS PROJECT #0639-080-201, SHEET 3. SEE NOTE #3. CENTERLINE NEW 20' UTILITY EASEMENT FOR WATER STREAM GAUGE LINE DIRECTION 'DISTANCE 1 -2 S 16'20'58" E 141.56' 2-3 S 14'15'41" W 33.33' 3-4 S 13'39'50" E 115' + - 1. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. ALL OR A PORTION OF THIS PROPERTY AS SHOWN HEREON IS LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. 3. IT IS THE INTENT OF THIS PLAT TO CREATE THE NEW 20' UTILITY EASEMENT AS SHOWN HEREON TO EXTEND FROM THE RIGHT OF WAY OF VIRGINIA SECONDARY ROUTE #639 TO THE NORTHERLY PROPERTY LINE OF THE PROPERTY OF R. B. BALTHIS. PLAT SHOWING NEW 20' UTILITY EASEMENT FOR WATER STREAM GAUGE BEING CONVEYED TO THE 4~AZ,in o.F Df COUNTY . OF ROANOKE ~ ~ ~c-2-9Z LPG, B. LEE x BY HENDERSON, J y R. B. BALTHIS r3 ~,cc.~~^'`d-~2• SITUATED ALONG VA. SEC. RTE. #639 No. 1480 CATAWBA MAGISTERIAL DISTRICT l9 O`ff', ~ ROANOKE COUNTY, VIRGINIA ~gV1 SCALE: 1" = 80' DATE: 2 JUNE 1992 LUMSDEN ASSOCIATES P. C , . ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA !/ COUNTY OF ROANORE~ VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE Amount Beginning Balance at $4,041,917 July 1, 1992 (unaudited) August 12, 1992 Dixie Caverns X100,000) Balance as of September 8,1992 $3,941,917 Submitted By Diane D. Hyatt Director of Finance ~ of General ~ 1 ~ Fund Expenditures 5.60 5~4 ~ Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25$ of General Fund expenditures ($72,151,291).1 -~ July 14, 1992 COUNTY OF ROANORE~ VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 $ 8,511 (unaudited) Addition to Capital Reserve from 114,760 original 1992-1993 budget Lighting of Green Hill Park Ball Fields j15,000) Balance as of September 8, 1992 $ 108,271 Submitted by ~, Diane D. Hyatt Director of Finance ~- COUNTY OF ROANORE~ VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1992 $ 50,000 July 14, 1992 Information Program for Bond Referendum (18,250) July 28, 1992 Roanoke Regional Housing Strategy (2,000) August 12, 1992 Outside Legal Assistance (10.000) Balance as of September 8, 1992 $ 19,750 Submitted by Diane D. Hyatt Director of Finance ACTION #. ITEM NUMBER ~ ~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: Accounts Paid - July 1992 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $5,098,805.29 Payroll: 7/2/92 $ 473,803.04 7/17/92 469,311.75 7/31/92 530,759.51 1.473,874.30 X6,572,679.59 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To Nickens Robers MEMORANDUM Date: September 3, 1992 To: Board of Supervisors -~ From: Janet Scheid, Planning Department.. G'-~~7~ Re: Schedule of Community Meetings on Proposed Zoning Maps All meetings will be open house format and are scheduled from 4-7 pm. Vinton Magisterial District October 19 - Vinton War Memorial, large dining room October 26 - Mount Pleasant Elementary School Gym Cave Spring Magisterial District October 21 - Cave Spring Rescue Squad, upstairs meeting room Windsor Hill Magisterial District October 22 - Headquarters Library Catawba Magisterial District October 28 - Mason Cove Fire Department, community room Hollins Magisterial District October 19 - Hollins Library I ACTION NO. ITEM NO. ~Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1992 AGENDA ITEM: ROANOKE COUNTY NOISE ORDINANCE - WORK SESSION COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUNIIKARY A draft noise ordinance parallelling ones recently adopted by the City of Roanoke and the Town of Vinton is presented for Board review and discussion prior to formal action BACKGROUND• At the request of the Board of Supervisors, the Public Safety Team and the County Attorney's Office have expended a considerable amount of time developing a noise ordinance which is similar to those of adjoining jurisdictions. Because of concerns about the enforceability of such an ordinance, the Public Safety Team has taken no specific position on this ordinance but has attempted to develop the clearest and most enforceable ordinance possible for the citizens of the County. SUMMARY OF INFORMATION: The ordinance prescribes both specific acts which are declared "noise disturbances" under Sec. 13-21 as well as a general prohibition against "noise disturbance" under Sec. 13-20. A "noise disturbance" is defined in Sec. 13-18 as encompassing three categories of sound, as follows: (1) sound which endangers or injures the safety or health of any person; (2) sound which annoys or disturbs a reasonable person of normal sensitivities; or (3) sound which endangers or injures personal or real property. A violation of either the specific or general "noise disturbance" prohibitions would constitute a Class 4 misdemeanor punishable by a maximum fine of $250.00 under Sec. 1-10. The ordinance provides for certain exceptions to the applica- tion of its prohibitions including: (a) work required by a governmental emergency and notification related to such work; (b) school or county sponsored sports or recreational events; (c) music, chimes or sounds from a place of worship; (d) sounds coming from a county or state authorized activity up until 10:00 p.m.; and t N -/ (e) sounds generated within commercial or industrial zoning districts. In addition, a procedure is detailed in Sec. 13-23 for applying to the Board of Supervisors for a waiver, not to exceed one year, from the prohibitions of this ordinance. STAFF RECOMMENDATION: Staff makes no recommendation at this time as to the necessity or advisability of adopting such a Noise Ordinance. Respectfully submitted, J eph Obenshain Se for Assistant County Attorney ---------------------------------------------------------------- Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens 2 N -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, , 1992 ORDINANCE 92-_ TO AMEND AND REENACT CHAPTER 13, OFFENSES-MISCELLANEOUS, BY ADDING ART. II, NOISE, AND BY DELETING SEC. 13-3, NOISE. WHEREAS, excessive noise can be detrimental to the health and welfare of the citizens of Roanoke County and can degrade the quality of life which the citizens of this County seek to enjoy; and WHEREAS, the first reading of this ordinance occurred on 1992, and the second reading of this ordinance occurred on , 1992. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 13, "Offenses-Miscellaneous" be amended and reenacted by the addition of Article II, "Noise" , as follows: Sec. 13-16. Short Title. This Article shall be know as the "Noise Ordinance of the :.:::<X33:Tt:'::~.<'~~>>~~:d~~1:F€~~:::'~:1:~: ;lII:sI::.~~.:. ::::::::::::::.y.::::::::::.:::::::::::::::::::::::::::::..~ ......:......:..~ .:...:..:...:.. Sec. 13-17. Declaration of Policy. It is hereby declared to be the public policy of the c:~~a~t ?;EaEnz~ to promote an environment for its citizens free from ~t~e~ noise that jeopardizes their health or we are or .~.::......r .....::::........::::::::::......:::::::.....::.~::::• degrades the quality of life 1'r~a~fii~~~. Sec. 13-18. Definitions. The following words and phrases, when used in this Article shall have the meaning assigned to them in this section. 2 / " _ / (1) The emission of sound for the purpose of alerting persons to the existence of an emergency or to the emission of sound in the performance of emergency work; (2) Music, bells, chimes or other sounds which are emanating from a church, temple, synagogue or other place of worship; (3 ) Sound generated from school sponsored athletic or recreational events; (4) Sound generated by activities which are an official or :.:;::: ~.;:.a:::;:.:::;:.:;~;:.;:;;;;.;:.;;.., ::::::::::cans. ea ~~r~~.. a roved art of a:n:.::<:»:::~c~ur~~:::>::>:::es~:::::::~~at~>::»:~:: ;~~end :.:::::::::::::::::::::::::::::::::::::::::::::: PP P ::::::.~` ..::::::::::::::::::...:.y...........:.................................pP..... . festival or activity, provided such exemption shall terminate at 10:00 p.m.; (5) Sound generated in M-1, M-2, B-2 and B-3 [commercial and ::~`<.;~>:>'.>::>:`><»>:<'»..`<<~<:~~ nin districts which are industrial ] , ~~:'»::::::>:<~::~::<::<::>::>:~:::-:>::»:~:::»:::>::;~-:::~:: zo g necessary and incidental to the uses permitted therein; and (6) Sound for which a variance has been granted in accordance with ~~i`` of this Article. Sec. 13-20. General Prohibition. In addition to the specific prohibitions contained in this . Y4"" Article, no person shall make, continue, ~~'or cause to be made, continued or permitted any noise disturbance within the Sec. 13-21. Specific Acts as Noise Disturbances. The following acts are declared to be noise disturbances in violation of this Article. The acts so specified shall not be deemed to be an exclusive enumeration of those acts which may constitute a noise disturbance under '~~`and provided that 3 ~' - / the acts so specified below may still constitute a noise disturbance under ~~~`' independently of the hours of~`~day such acts take place. (1) Engaging in, or operating or causing to be operated any equipment used in the construction, repair, alteration or demolition of buildings, streets, ;'alleys or appurtenances thereto between the hours of 10:00 p.m. and 7:00 a.m. the following day. (2) Repairing, rebuilding or modifying any motor vehicle or r :.::.::.::.::.:::;.>:.::.... . other mechanical ~~t device ~ between the hours o 10:00 p.m. and 7:00 a.m. the following day in a manner ~o as to be plainly audible across property boundaries. (3) Loading or unloading trucks outdoors within 100 yards of a residence between the hours of 10:00 p.m. and 7:00 a.m. the following day. (4) Sounding the horn or warning device of a vehicle, except when necessary as a warning during the operation of the vehicle. (5) Operating or permitting the use or operation of any radio receiving set, musical instrument, television, phonograph or any other device for the production of sound, between the ................ hours of 10:00 p.m. and 7:00 a.m. the following day, ~ti~3~e~::>,i~s~~Tto be plainly audible across property boundaries or through partitions common to two residences within a building or plainly audible at 50 feet from such device. 4 /V~~ (6) Using or operating a loudspeaker or other sound amplifi- cation devices in a fixed or movable position exterior to any building, or mounted upon any motor vehicle or mounted in the interior of a building with the intent of providing service to an exterior area for the purpose of commercial advertising, giving instruction, information, directions, talks, addresses, lectures, or providing entertainment to any persons or assemblage of persons on any private or public property, between the hours of 10:00 p.m. and 7:00 a.m. the following 5 Sec. 13-22. Penalties. ~v -- A violation of any provision of this Article shall constitute a Class 4 misdemeanor. Each separate act on the part of the person violating this Article shall be deemed a separate offense, and each day a violation is permitted to continue unabated shall constitute a separate offense. Sec. 13-23. IIndue Hardship Waiver F:as'3 (1) The noise does not endanger the public health, safety or welfare; or (2) Compliance with the provisions of this Article from which '.iiii':?iiiii :Y iiii: a ~it~~ ~~ee is sought would produce serious fro hardship without producing sad benefit to the public. .. ::::::.::.::.::. (b) In determining whether to grant such ~~ ~, odr~t~a~cs~~ shall consider the time of day the noise will occur, `t duration of the noise, whether the noise is intermittent or continuous, its extensiveness, the technical and economic feasibility of bringing the noise into conformance with this Article and such other matters as are reasonably related to the impact of the noise on the health, safety and welfare of the 6 N-/ community and the degree of hardship which may result from the enforcement of the provisions of this Article. (c) No ~~~ ems, or partial r~a~ issued pursuant to this Article shall be granted for a period to exceed yv::::. ryiiii: ~ ........ y.•:::: viiiii'. one year, but any such ~ra~~~r ter, or partial :~3Q ~a~a~-i~ee :I.:{Si:.i}}Jiii::.: ma be renewed for ~~~'~is:ave:<:>::like eriods if the ~l'`c~: Y :::::::::::::::::::::::::::::::::::::::::::: p .::...:...:...:.. . i~~~c~~a shall find such renewal is justified after again applying the standards set forth in this Article. No renewal shall be granted except upon a€:e application therefor. 2. That Sec. 13-3. "Noise" of the Roanoke County Code is hereby repealed. 3. That this Ordinance shall be in effect from and after 1992. 7 1 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ACTION NO. ~-2 MEETING DATE: September 8, 1992 AGENDA ITEM: Work Session on Alternative Discharge Sewage Treat- ment Systems for Single Family Dwellings COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1988 the County Planning Commission, at the request of the Board, reviewed the various issues surrounding the use of Alternative Discharge Treatment Systems for Single Family Dwellings in Roanoke County. Based on their study, the Commission recommend- ed that an Ordinance be developed to allow alternative systems on a hardship basis only as a replacement system for failed septic systems on improved lots which constitute a risk to public health. On August 23, 1988, the Board considered this recommendation and decided to continue the County's prohibition, as prescribed by the County Code and Ordinances, for all such alternative systems. This decision was based on concerns over the maintenance and monitoring of these systems, the implications to managing growth and develop- ment in the County, the potential responsibility assumed by the County to provide public sewer to failed discharge systems, and, as a replacement system, concerns with legal equity between existing residences and new construction. Attached to this report is an updated summary of the status of these systems and the changes in the regulations and permitting procedures of the Virginia Water Control Board and the Health Departments. Also, staff has placed additional technical informa- tion and research reports on these systems in a notebook for further reading and reference. 2 STAFF RECOMMENDATION: Alternative #1: Continue current Board policy of denying any request for local authorization of a VPDES permit for single family alternative discharge systems. Alternative #2: As recommended by the Planning Commission in 1988, prepare specific amendments to the County Code and ordinances to allow alternative discharge systems as a replacement system for failed septic systems. Staff recommends as follows: Alternative #1 Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs Respectfully submitted, SUMMARY REPORT ~ _ ~ ON ALTERNATIVE DISCHARGE SEWAGE DISPOSAL SYSTEMS The following information has been prepared to facilitate a discussion on Alternative Discharge Sewage Disposal Systems at your work session on September 8, 1992. For the purpose of consistency, these systems will be referred to as Alternative Discharge Systems or just systems throughout this report. Staff has attempted to summarize this information, focusing on the key issues and concerns. To supplement this report, staff has placed a notebook in the Board members office titled Alternative Discharge Systems. This notebook contains the detailed regulations, research papers, and other information obtained by staff. A listing of these additional materials is located at the end of this summary. In addition, staff has included in your packet an informative booklet, A Guide to Septic Svstems and Alternatives, published by the Virginia Water Resources Research Center. Please note that there are a variety of terms or names associated with these systems. The name selected is used by the Virginia Department of Health. Other names include single family home treatment plants, individual sewage treatment systems or plants, individual on-site waste water treatment plants, etc. Description of alternative discharge svstems • An alternative discharge sewage disposal system, for the purposes of this report, is defined as any system or device which results in a point source discharge (or surface discharge) of not more than 1,000 gallons per day from a single family residential source. Not addressed in this report are community sized package treatment systems like the one proposed by Fralin and Waldron in Back Creek. • They differ from other more conventional systems in that all other approved methods of on-site sewage disposal use a soil absorption bed or drainfield as an integral part of the treatment process. All of these other systems, ranging from conventional septic and drainfield systems to the more innovative mound systems, have no surface point discharge. • Alternative discharge systems include two approved technologies: the sand filters, and the aerobic treatment units or systems. A full description of these and other approved methods of sewage disposal can be found in the booklet A Guide to Septic Systems and Alternatives. 1 ~" • Most of the attention in Virginia has been on the aerobic treatment systems. These systems, unlike the sand filters, are manufactured and marketed by private vendors as a packaged treatment system for single family residences (hence the name treatment plants). Sand filters, in contrast are usually designed and constructed on a site specific basis and are generally more expensive to install and maintain. Summary of Research • Aerobic treatment systems have been proposed as an alternative to more conventional or innovative soil absorption based systems where soil capabilities have been determined to be inadequate. The primary focus of most research on these systems has been the consistency and quality of treatment, since they discharge directly or indirectly into surface waters. Unlike soil absorption systems, their impact on public health and water quality is more visible and potentially more problematic. • Since these systems first appeared on the market, they have been subjected to considerable research across the Country. Extensive field research of aerobic treatment systems has been conducted in Ohio and Colorado. Virginia, through the Water Resources Research Center, has just completed a study, which included an extensive survey and summary of previous research (portions of the study are included in the notebook of additional reading material). • The conclusions of these studies repeatedly show that a high percentage of the aerobic systems tested in the field were unable to consistently meet the discharge limits established by the permits approved for these systems. These percentages have ranged as high as 60% to 80% of the systems sampled. Some researchers have concluded that the poor quality of treatment from these systems may be attributed to poor design and/or construction. Virtually all studies, however, have attributed these results to mechanical malfunctions and infrequent servicing, and homeowner neglect or ignorance of proper operation and maintenance of these systems. Additional problems with the quality of discharge were noted where chlorination and dechlorination was required (as in Virginia). A number of these studies are included in the notebook of additional reading materials. Legislation and Regulation in Virginia • Prior to the installation and operation of an Alternative Discharge system, a Virginia Pollution Discharge Elimination System (VPDES) permit must be obtained from the Virginia Water Control Board (VWCB). • In 1987 the Code of Virginia was amended to require local government authorization of all Virginia Pollution Discharge Elimination System (VPDES) permit 2 ~~ requests prior to approval by the Virginia Water Control Board (VWCB-. This authorization is to insure that the proposal is consistent with all ordinances adopted pursuant to Chapter 11 of Title 15.1 (Section 15.1-427 et. seq.). This amendment has led to Roanoke County's involvement with this issue. • From 1987 and 1990 the General Assembly of Virginia, by joint resolution, has requested three studies directly related to failing septic systems and alternative treatment systems. In the first of these studies it is estimated that as many as 60 percent of the septic systems in Virginia were operating improperly. However, another study by the Virginia Water Project in 1987 estimated that only 45 septic systems in Roanoke County were inadequate or failing, of which 4 were uncorrectable. The most recent study requested by the General Assembly evaluates "Single Family Home Treatment Plants" and was completed in 1990. This study summarized the capabilities and concerns with these systems and laid the foundation for placing them under the VWCB's general permit procedures and transferring most the administration of permitting them to the VDH. A copy of this study is included in the notebook of additional information. • The VDH has prepared regulations titled "Alternative Discharge Sewage Treatment System Regulations for Individual Single Family Dwellings (VR 355-34-400)" which are serving as interim regulations until formally adopted latter this year. Listed below is a brief summary of those regulations: Regulations Generallv - Regulations apply only to alternative discharge sewage treatment systems with average flows of 1,000 gallons per day from individual single family dwellings. - Regulations dovetail with the VPDES General Permit Requirements administered by the VWCB. - Discharge systems will not be approved until all other on-site sewage options have been evaluated and found unsatisfactory. Permitting Process - Permit application is submitted to VDH. - VDH refers the application to the VWCB who processes the permit request under general permit procedures, including local government authorization, and general evaluation of location in terms of other permits and proposals in terms of water quality issues. 3 ~ -- 2 - If approved by VWCB, VDH reviews the application for conformance with VDH regulations for general siting of systems. Exceptions to the siting criteria can be made for systems replacing failing on-site systems provided the basic intent of the regulations are met. If approved, the applicant submits construction plans with detailed locational data and description of proposed system. If in conformance, a construction permit is issued. - VDH performs an inspection of the entire system after installation (but prior to backfilling) and if in conformance, issues an operation permit. - Permits are issued on a first come first serve basis within the limits of receiving water body or stream. When these limits are reached, a individual VPDES permit (rather than a general permit) may be obtained from the VWCB with more stringent treatment and lower levels of contaminants permitted to be discharged. Site Requirements and Design - Discharge points are primarily limited to all weather streams, with minimum setback requirements from water supply intakes and recreational uses (1 mile), private and public water supplies, springs, and other discharge points. Discharging into a sink hole is prohibited. - Discharges into intermittent streams and dry ditches are highly discouraged and are not generally approved. Additional requirements apply to such discharges including ownership or easements for the discharge point and restricting access to the discharge point to avoid human contact. - In existing or new subdivisions only discharges into all weather streams is allowed, except for replacement systems. In new subdivisions, an environmental analysis and impact of all discharges may be required from the locality by VDH prior to its review. - All systems must meet standards for Class 1 systems as defined by ANSI/NSF (American National Standards Institute/National Sanitation Foundation) International Standard 40 and must also be approved by VDH for use in Virginia. Detailed procedures are established for obtaining this approval. - All systems must be constructed and installed according to approved plans and must include sampling ports, posting of discharge points, and an audio and visual alarm on a separate electrical circuit. Disinfection (usually chlorination) and other treatment (dechlorination) is also required in most locations. Bypass pipes for untreated effluent are prohibited. 4 ~~ Monitorin4 and Maintenance - Once the operation permit is issued, informal (field) testing is conducted monthly for six months. If discharge limits are met, informal testing is required semi-annually, with formal (lab) testing required annually. If discharge limits are not met, additional informal and formal testing is required. If discharge limits are still not met, monthly testing can be required until the system is operating properly. - A maintenance contract is required to be kept in force at all times. Such contracts must cover a minimum of 2 years, and include all required testing and repairs with a maximum deductible of not more than $200. After July 1994 all personnel performing maintenance and testing services under contract must possess a Class IV Wastewater Works Operators license. - VDH holds the owner directly responsible for complying with all testing and monitoring requirements, all notifications in the event of a malfunction, and insuring a maintenance contract remains in effect. The monitoring requirements are usually included in the maintenance contract as a service. Regulation in Roanoke County • Under the Code of Virginia, local government authorization must be obtained prior to issuance of an VPDES permit by the VWCB (or the VDH for Alternative Systems). This authorization is to insure that the proposal is consistent with all ordinances adopted pursuant to Chapter 11 of Title 15.1 (Section 15.1-427 et. seq.). • The laws and ordinances regulating land development are intertwined in the subdivision regulations and zoning ordinance (new and old) and provisions of the County code. According to the laws, and specifically Chapter 18 of the County Code, only septic tank systems and public sewer systems are authorized for the disposal of household sewage disposal. Summary of Concerns • There are a number of issues and concerns which surface in relationship to permitting these systems to be installed in Roanoke County. These can be divided into three general categories: Water Quality Issues, Growth Management Issues, and Other Potential County Liabilities. These are more fully described below. Water Qualit~lssues - Roanoke City, and in turn the County, is required to meet exceptionally high 5 N -,2 standards for the quality of effluent discharged at the Roanoke City Regional Sewage Treatment Plant. The discharge limits required of these treatment systems is considerably lower. This creates not only a problem of equity, but raises questions in terms of the implications on water quality in the region. - Unlike conventional septic systems and drainfields which rely on gravity, these treatment systems rely heavily on mechanical equipment which is subject to failure. Once the aerator/agitator systems cease operation, the system operates as a conventional septic system with a direct surface discharge. An alarm system will notify the conscientious owner, but does not prevent untreated discharges where the owner is either ignorant or indifferent to the consequences. - As the research studies mentioned above have indicated, the primary reason for the failure of the systems to consistently perform as permitted is the lack of maintenance and monitoring of the systems. The new VDH regulations have required perpetual maintenance contracts and periodic monitoring based on the systems performance. The regional treatment plant must be monitored and sampled daily. Ultimate responsibility rests with the property owner to insure that maintenance and monitoring requirements are met. The ability of the VWCB and VDH to oversee and enforce these requirements, given present budgets and personnel, still remains a question. - Finally, as the studies also indicate, the ability of these systems to continuously meet the discharge limits established by the VWCB and VDH in the field is still subject to considerable debate. In addition, as water quality standards are tightened, previously permitted systems may no longer comply with the new standards. Growth Management Issues - Historically, the soil suitability has served as a major limitation on the development potential of an area. Permitting these alternative systems, particularly for new development would overcome this natural constraint. - Many areas constrained by soil suitability also possess other constraints to development including areas with poor drainage, steep slopes and flood plains. - To an extent, soil suitability serves as a limiting factor on growth in the County's Rural Service area. Staff is concerned that the alternative systems would permit additional growth, spurring the need for expanding public services and facilities not previously anticipated in the County's programmed improvements. 6 -- Other Potential County Liability - Roanoke County has had a long history of having to deal with the problems of private improvements associated with land development. Many of these have become public liabilities, in that public funds have been expended to upgrade and improve private facilities. Private roads are no longer permitted because of the public costs in upgrading these roads for acceptance into the state system. The County is now experiencing the same problem with a number of private water supply systems recently acquired by the county. Similar circumstances have also occurred with drainage ways which may expand into the area of stormwater management. Staff feels that these alternative systems, due to the maintenance and monitoring requirements and the potential for tighter discharge standards, have the same potential for becoming public liabilities. - As these systems are approved on a first come basis with discharge limits based on the receiving stream, the use of these alternative systems in large numbers over time could diminish the ability of the County to site a treatment facility in the same watershed. The cumulative affect could be to increase the cost of treatment at a public facility to maintain water quality standards of the receiving stream. • There has also been some discussion about permitting alternative discharge systems as a replacement system for existing improved property where no other alternative for sewage disposal to correct a problem. This position is consistent with the Planning Commissions recommendation in 1988 and is also supported by the Director of Utilities. However, the following concerns have been raised with this approach: - There may be some question of legal equity in allowing these systems for replacement of a failed septic system and not allowing them for new construction. - It can be argued that if the "technology" is acceptable for replacing a failed septic system, why is the "technology" unsuitable for new unimproved property. - If these systems are authorized for replacing a failed system, it opens the door for use in conjunction with new construction. 7 f Z LISTING OF ADDITIONAL MATERIALS AVAILABLE IN THE BOARD OFFICE 1. "Draft Alternative Discharge Sewage Treatment System Regulations for Individual Single Family Dwellings (VR 355-34-400)" prepared by the Bureau of Sewage and Water Services, Commonwealth of Virginia Department of Health. 2. Report of the State Water Control Board on The Study of Small Wastewater Treatment Plants to the Governor and the General Assembly of Virginia. Senate Document No. 28, 1990. 3. A copy of the Board and staff report considered by the Board on August 23, 1988, including the Planning Commission's recommendations. 4. Excerpts from "Evaluation of the Performance of Five Aerated Package Treatment Systems" by Kellam, Boardman, Hagedorn and Reneau at VPI&SU, Blacksburg, VA. Note: The final report is still in its draft stages, but staff was able to get the abstract and portions of the report completed to date. 5. "Residential Onsite Wastewater Treatment: Some Tradeoffs Between Point and Nonpoint Source Pollution" by Diana L. Weigmann, Assistant Director, Virginia Water Resources Research Center, Blacksburg, VA. 6. "Comparison of Septic Tank and Aerobic Treatment Units: The Impact of Wastewater Variations on These Systems" by R. Bennett, et al, Colorado University, Boulder, CO. September 1973. 7. "Experience of a County Health Department with Individual Aerobic Sewage Treatment Systems" by Dan W. Tipton, Jefferson County Health Department, Lakewood, Colorado. Presented at the APHA Convention, New Orleans, Louisiana in November, 1974. 8. "Hamilton County Home Aerobic Systems Sewage Disposal Program Survey", by Ohio Department of Health, Department of Health, Columbus, Ohio, 1979. Unpublished. 9. "Report on the Performance Evaluation of Norweco, Inc. Singulair Model 820 Individual Home Wastewater Treatment System" Report No. S40-8-1. (National Sanitation Foundation, Ann Arbor, Michigan. 1984) AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE VINTON WAR MEMORIAL ON TUESDAY, SEPTEMBER 8, 1992 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. r'"-~~ AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE VINTON WAR MEMORIAL ON TUESDAY, SEPTEMBER 8, 1992 RESOLUTION 9892-4 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: `,-~ ~, Mary H. A len, Clerk cc• File Roanoke County Board of Supervisors . Executive Session o~ r,,oa-v ,~~ 2 9 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 September 9, 1992 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. George Pearson Southview United Methodist Church 3539 Peters Creek Road Roanoke, VA 24019 Dear Reverend Pearson: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, September 8, 1992. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us" Sincerely, I ~, Lee B. Eddy, Chairman Roanoke County Board of Supervisors LBE/bjh ® Recyded Paper IMP®RTANT MESSAGE To Q A. M. ,. DATE l ~ 2"~ TIME 3 ' 3 P. M. ~WH LE YOU W RE OUT D M ~ I OF .. ~ ~-~[.~' ~oLQ.G~.u1 i ~'1U i Ares Code ~p D , I ~ -7 ~ , , ~ ~ Q~ & Exchange O `~' / TELEPHONED PLEASE CALL CALLED TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU v URGENT RETURNED YOUR CALL t L~ i Message l O R')yl '~-~ ~' ~~ i'1~ c.o-~-~b-r~ - L. z~.c~ ~ Q a~` ~ . ~-~..- a~~ ~ ~ ~ . ~~ Operator °°° ~ ~ O~ ROAN ~.~ L z p a z 1 38 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 September 9, 1992 BOARD OF SUPERVISORS L.EE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERUL DISTRICT (703) 772-2005 The Honorable Howard E. Musser, Chairman Roanoke Valley Regional Cable TV Committee 215 Church Avenue, SW Roanoke, VA 24011 Dear Mr. Musser: Attached is a copy of Board Action No. 9892-1 approving the adoption of the Regional Cable TV operating budget. This action was taken by the Board of Supervisors at their meeting on Tuesday, September 8, 1992. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Attachment cc: Anne Marie Green, Public Information Officer Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ®R~.yded Papal O~ AOANp~.~ L 2 ~ az ~~~~~ ~~ ~~~~.~.~ ~8 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 30, 1992 -,~~~k~ ~~~~~~ Rev. n Southview United Methodist Church 3539 Peters Creek Road Roanoke, VA 24019 Dear Reverend Brown: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 On behalf of the Roanoke County Board of Supervisors, I would like to thank you for giving the invocation at the Board Meetings in the past. We would again like to call on you to present the invocation on Tuesday, September 8, 1992, at 3:00 p.m. These meetings are held on the second and fourth Tuesdays of the month and the invocation is always given at 3 p.m. If the date requested above is not convenient, please call me at 772-2005. I will be calling you soon to see if this time is acceptable to you or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering your time to offer God's blessing at their meetings. Sincerely, X~~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors e" `' ~ ~. t ®Regded Paper Number 168656 Posted: 08/17/92 08:20 Type: Regular Message Received: Subject: Agenda Item in September - Parade Permit Process From: MHA - Mary Allen To: SMP - Sue Patterson-Bane ECH asked that I place on the September agenda Revision of the Parade Permit Process. This was brought up at the 8/11 meeting by LBE. ECH said PMM is working on this. I am placing on the September 8 agenda. Ask PMM to let me know if this is NOT O.K. Mary Allen 9- ~ __ ~~ ~,~_ ~~~ ~ ~?~~ c~~-~~ G~~~ -l2-~'Z )'y1i~' CCU MEMO - 8/10/92 ~ U ~ r.. r~ r~ To: Supervisors From: Lee B. Eddy Subject: State-Supported Multi-Family Housing Project The attached letter and information asks the Board to approve or disapprove a proposed state-supported 120-unit apartment project for low or moderate-income families, located just south of Burlington School. By copy of this memo to staff, I ask their advice on the significance and legal impact of our approval/disapproval and also for more details about the project: what income levels, minorities, method of management, etc. Also, I would like to know if the Board could or should hold a public hearing on this matter, and/or ask for a recommendation from the Planning Commission. Since we have only 60 days to act, from 8/5/92, I suggest that the staff provide the requested background information in the near future. copy: Elmer Hodge, Paul Mahoney*, Terry Harrington* * - with attachments Attach: Letter & attachments from James T. Dise $- !a Q 2~ ^ ~~ ~ ~ .~. August 5, 1992 Lee B. Eddy, Chairman Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018-0798 RE: Peters Creek Apartments County of Roanoke Dear Chairman Eddy: ~~: FEZ E~~ Pursuant to Section 36-55.39(B) of the Code of Virginia, a copy of which is enclosed, you are hereby notified that the Virginia Housing Development Authority is considering the financing of the multi-family residential housing development described in the enclosed Attachment "A", which is to be situated in your locality. Should you desire additional information regarding the development proposal, please contact Mr. William B. Litton, Harvey Lindsay Commercial Real Estate, 1400 Dominion Tower, 999 Waterside Drive, Norfolk, VA 23510. If you desire to disapprove the development proposal, you may do so by certifying to the Authority in writing within sixty days of the date hereof. A certified copy of any resolution disapproving the development proposal should accompany the above certification. We would ask that any such certification be in the form attached hereto though the statement of any reasons for your action is optional. You will note that Section 36-55.39(B) also provides that the governing body of a locality may, by resolution, approve the proposed housing development. If you desire to approve the development, we would ask that such approval be in the form attached hereto. A certified copy of the resolution approving the development must accompany the approval form. Very-,,truly ~ ; ~~~s~ yours,.- /~ ,James T. Dise /` Senior Development Officer cc: Wi liam B. Litton mer C. Hodge, County Administrator ATTACHMENT `A' The proposed financing is for the new construction of approximately 120 units of housing, known as Peters Creek Apartments, to be financed under Virginia Housing Development Authority's Multi-Family Loan Program and situated on approximately 12 acres at Peters Creek Road near the intersection of Brook Street and South Drive in the County of Roanoke. § 36-55.39. Procedure prior to financing of housing developments undertaken by housing sponsors. - A. Notwithstanding any other provision of this chapter, HD:~ is not empowered to finance an_v housing development undertaken by a housing sponsor pursuant to ~§ 36-~~.31, 36-5.33:1 and 36-55.34:1 of this chanter unless, prior to the financing of any housing development hereunder, HDA finds: 1. That there exists a shortage of decent, safe and sanitary housing at rentals or prices which persons and families of lo~v income or moderate income can afTord within the general housing market area to be served by the proposed housing development. 2. That private enterprise and investment have been unable, without assistance, to provide the needed decent, safe and sanitary housing at rentals or Writes which persons or families of lo~v and moderate income can afford or to provide sufficient mortgage financing for residential housing for occupancy by such persons or families. _ 3. That the housintr sponsor or sponsors undertaking the proposed housing development in this l;ommonweaittl will SllDDIV well-planned, well-desi~>ned housin, for persons or families of low and moderate income and that such sponsors are tlnanciaily responsible. 4. That the housing development, to be assisted pursuant to the provisions of this chanter, will be of public use and will provide a public benefit. 5. That the housing development will be undertaken within the authority conferred by this chapter upon HD:1 and the housing sponsor or sponsors. B. HD:~ shall also find, in connection with the financing of the new ~ - corstruction or substantial rehabilitation of any proposed multi-thmily residential housing development, that the :;overnin~ bout' of the locyuty• in which such housing development is to be located has not, within sixt~; days after written notification of the proposed financing has been sent the governing body by HD~1, certified to HD:1 in writing its disapproval of the • proposed multi-family residential housing development. If the governing body of the locality has so certified its disapproval to HD:1, the governing body may revoke such certification of disapproval at any time by written notice to IID~~, and upon receipt of such written notice, IID~~ shall, for the purpose of making the finding required by this subsection, disregard such certification of disapproval. Furthermore, no finding need be made under this subsection if HD:1 shall have received from the governing body its certified resolution approving; the proposed housing development. (1972, c. 830; 1975, c. 536; 19.8, c. 297; 1982, c. 175; 1990, c. 461.) CERTIFICATION OF APPROVAL In accordance with Virginia Code Section 36-55.39(B), the Board of Supervisors of the County of , Virginia, hereby certifies to the Virginia Housing Development Authority its approval of the proposed multi-family residential housing development called as expressed in its resolution duly adopted on , 19 , a certified copy of which is attached hereto. Board of Supervisors of By: Virginia Its Chairman CERTIFICATION OF DISAPPROVAL In accordance with Virginia Code Section 36-55.39(B), the Board of Supervisors of the County of , Virginia, hereby certifies to the Virginia Housing Development Authority its disapproval of the proposed multi-family residential housing development called as expressed in its resolution duly adopted on 19 a certified copy of which is attached hereto. Optional: Such development is disapproved for the following reasons: Board of Supervisors of By: Virginia Its Chairman jt0l1'iOEE V7ILLEY REGIOlf71L C718LE TELEVIBIOIR COIOLITTEE Budget 8ubao~ittee Reaoa~endatfon~ August Z0, 1992 - 3:30 p.i. I. Assignment to Budget Subcommittee A. Develop an interim budget for operations of the government and education access studio. B. Recommend a maximum salary amount for the Studio Manager. C. Recommend an operational arrangement for the ongoing supervision of the Studio Manager. II. Budget Assumptions and Comments A. The interim o~eratina b e expenses for the studio during Fiscal Year 1992-93 will be funded proportionately by the City of Roanoke, County of Roanoke and Town of Vinton based on their respective percentage shares of total revenues to Cox Cable from each jurisdiction for calendar year 1991: City of Roanoke $ 9,845,609 58.57$ County of Roanoke 5,733,012 34.11$ Town of Vinton 1.230.719 7.32$ Totals $16,809,340 100.00$ This assumption for the interim budget is consistent with the funding method previously discussed by the RVRCTC for future fiscal year operating budgets, i.e. the appropriation by each participating locality of an equivalent amount up to a maximum of 1$ of gross revenues of Cox Cable Roanoke from each jurisdiction for the previous calendar year for operation of the studio. The percentage share of expenses for each locality would be the same under Both funding scenarios. B. A capital budget will be prepared by the Studio Manager and presented to the RVRCTC for review and approval at a later date. Capital grant payments from Cox Cable will be used to fund capital expenses approved in the capital budget, as wall as professional engineering services required for design of the studio, video equipment and office equipment needed in the interim. The $300,000 received to date, less the amount to be expended for character generator equipment plus interest earned, will remain an undesignated portion of the studio's fund balance until that time. C. The Studio Manager will be hired by November 1, 1992. 1 GOVERNMENT AND EDUCATION ACCESS STUDIO PROPOSED OPEfiATING BUDGET AUGUST 20.1992 CODE.. ..: DESCfi1PTiON B MOfatT1`IS NO•F-JUNE BUDGET FY't992=93 FY't9~i-94 :.> ' JLi311FlCAT10N 1010 SALARIES 17,459 27,551 STATION MANAGER SALARY:126.239 GRADE 22 FYt993-94126,239 x 5% •627.551 1020 PART-TIME 4,800 9.600 8 MEETINGS X 4 PEOPLE X 65MR X SHRS CAMERA. GRAPHICS. DIRECTOR 2100 FICA 1,703 2.842 7.65% OF SALARIES AND PART-TIME X00 ypg 1,786 2,818 10.23% OF SALARIES 2300 HEALTH INSURANCE 1,080 1,620 6135/MONTH 2310 DENTAL INSURANCE 104 156 613IMONTH 2400 LIFE INSURANCE 153 241 .8743% OF SALARIES TOTAL PERSONNEL 27.085 ~~~ 3013 I PROFESSIONAL SERVICES 3101 TBiAPORARY SERVICES 3202 REPAIRS-OFFlCE EQUIPMEN' 3209 REPAIRS-VIDEO EQUIPMENT 3530 PRINTED FORMS 3610 ADVERTISING 3620 PUBLIC INFORMATION 4600 CENTRAL SERVICES 5210 POSTAGE 5308 GENERAL LIABILITY INS 5410 RENT OF EQUIPMENT 15420 RENT OF BUILDINGS DINNER MEETINGS 2,860 5.470 TV ENGINEER ON RETAINER 61p1HR, 6400JMONTH (6400 X 6MONTHS) . (135MR X 6) ~ 12.610 12.610 X 2 ~ 15,220. AUOIT FEE 1250 EACH YEAR 2,048 3,072 CL,ERICAL• 8HR3 X 4WKS X 68MR X BMONTHS •62,048 BHRS X 4WKS X 68MR X 12MONTHS ~ 63.072 1,000 1,000 MAINTENANCE CONTRACT PC, PRINTER, ETC. 2.250 2,250 MAINTENANCE CONTRACTS ON CAMERAS, ETC. •. ~- 2,350 9,400 PROGRAM GUIDE: 47,000 X 6.05 X 1QTR ~ 62.350 47,000 X 6.05 X 4OTRS ~ 69.400 1,000 WA ADVERTISING FOR STUDIO MANAGER 500 500 1,000 2.000 PAYMENTS TO COUNTY FOR INTERNAL SERVICES: DATA PROCESSING. PROCUREMENT. FINANCE 150 250 680 1,320 TWO PHONE ONES AND VOICE MAIL 500 500 61.0 MIWONANCIDENT + 620 MIWOWAGGREGATE BASED ON A 640.000 PAYROU. 2.380 3,540 COPIER RENTAL 1295 X BMONTHS ~ 62.360 6295 X 12MONTHS ~ 63.540 3.300 5.000 520 SQ. FT. x 19.501FT. 350 500 LOCAL TRAVEL AT 5.24 PEA MILE 100 100 GOVERNMENT ANO EDUCATION ACCESS STUDIO PROPOSm FuNaNG oPTIONs AUGUST 20.1992 1 PERCENT PIT OF REVENUES OF TOTAL CABLE TELEVISION REVENUES: ----------- ------------ CITY OF ROANOKE ~'~ ~'S~ COUNTY OF ROANOKE 57,330 34.11% TOWN OF VINTON 12,307 ----------- 7'3296 ------------ s166,o93 100.00% --------- ---------- 8 MONTHS 12 MONTHS METHOD A:1 PERCENT FY 1992-93 FY 1993-94 REVENUES: CITY OF ROANOKE ~•~ ~'~ COUNTY OF ROANOKE 57,330 57,330 TOWN OF VINTON 12'307 ----------- 12'307 ----------- TOTAL REVENUES 5168.093 6168'093 EXPENDITURES: OPERATING 652.003 693,550 RESERVE-CAPITAUCONTiNGENClES 116.090 ----------- 74.543 ----------- TOTAL EXPENDITURES 6168.093 6168.093 8 MONTHS 12 MONTHS METHOD 8: PERCENTAGE SHARE FY 1992-93 ----------- FY 1993-84 ----------- REVENUES: CRY OF ROANOKE 630.458 654,792 , COUNTY OF ROANOKE 17,738 31,810 TOWN OF VINTON 3.807 ----------- 6,848 ----------- TOTAL REVENUES 652.003 683.550 EXPENDITURES: OPERATING ~•~ ---- 693,550 TOTAL EXPENDRURES 152.003 ~ r` sM~aass~ ~p~~Nii METHOD C: COMBINATION OF A AND B USE A PORTION OF THE ONE PERCENT ALLOCATION, OVER AND ABOVE THE AMOUNT NEEDED FOR THE ANNUAL OPERATING BUDGET, TO FUND A CAPfTAL REPLACEMENT ACCOUNT. CABLE TELEVISION GOVERNMENT ACCE88 COORDINATOR Pac• 2 ACCEPTABLE EDIICATION AND EBPERIENCE: Education equivalent to a four year (Bachelors) degree from an accredited college or university with major coursework in broadcasting, communications, journalism, or related field; Some experience in broadcast operations, mass communication, film production and in the supervision of personnel. ADDITIONAL REQIIIREMENTB: _ ~,~ ~~~iS~C Must possess a valid Virginia Driver's License and have a good driving record. i"Z--... ~~ 8/19/92