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ROANOKE COUNTY BOARD OF SUPERVISORS
ORGANIZATION MEETING
ACTION AGENDA
JANUARY 4, 1993 -9:00 A.M.
Iff.~Rl6 7}~lLfE f®Q'
PLEASE NOTE: FOLLOWING THE ORGANIZATIONAL MEETING THE
BOARD OF SUPERVISORS WILL MEET WITH THE ROANOKE VALLEY
LEGISLATORS TO DISCUSS ROANOKE COUNTY'S LEGISLATIVE
PROGRAM.
A. OPENING CEREMONIES
1. Roll Call:
ALL PRESENT AT 9:01 A.M.
2. Irnocation: Dr. Harry C. Nickens
Roanoke County Board of Supervisors
B. ORGANIZATION OF COUNTY BOARD
1. Election of Officers
LBE MOVED THAT FUZZY NIINNIX BE ELECTED CHAIRMAN AND LEE
EDDY BE ELECTED VICE
ELECTED BY i1~JANIMOUS RECORDED VOTE
a. Chairman
b. Vice Chairman
2. Length of Term for Chairman and Vice Chairman
LENGTH OF TERM SET TO 1993 ORGANIZATIONAL MEETING - 1/3/92
® a~yaea P~e~
3. Resolution Establishing Bylaws, Rules of Order and Schedule for
Board Meetings in 1993.
R 1493-1
HCN MOTION TO ADOPT PREPARED RESOLUTION - NO VOTE
LBE SUBSTITUTE MOTION TO ADOPT RESO WITH PARAGRAPH 3.d
REMOVED - URC
4. Site Selection for North County Library
BIT ASKED STAFF TO PREPARE REPS FOR ARCHITECT/ENGINEER
AND ASKED THAT INFORMATION ON SITES BE AVAIIABLE AT THE
1/12/93 MEETING.
RECESS AT 9:20 A.M.
RECONVENE AT 9.30 A.M.
C. MEETING WITH ROANOKE VALLEY LEGISLATORS TO DISCUSS
1993 LEGISLATIVE PROGRAM.
ATTENDING: DICK CRANWELL, BRANDON BELL, BO TRUMBO~ VIC
THOMAS.
SUPERVISORS PRESENTED COUNTY'S 1003 LEGISLATIVE PROGRAM.
LEGISLATORS AGREED TO SPONSOR 5% INCREASE IN HOTEL/MOTEL
TAX IF CHARTER AMENDMENT INCLUDES LANGUAGE THAT 1/2 OF
THE INCREASE IN ~D FOR TOURISM AND RELATED
PROTECTS.
D. ADJOURNMENT
BI~T MOTION TO ADTOURN AT 10:45 A.M. - URC
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ROANOKE COUNTY BOARD OF SUPERVISORS
ORGANIZATION MEETING
AGENDA
JANUARY 4, 1993 - 9:00 A.M.
,uwer o~ na eug rmra
PLEASE NOTE: FOLLOWING THE ORGANIZATIONAL MEETING, THE
BOARD OF SUPERVISORS WILL MEET WITH THE ROANOKE VALLEY
LEGISIATORS TO DISCUSS ROANOKE COUNTY'S LEGISLATIVE
PROGRAM.
A. OPENING CEREMONIES
1. Roll Call:
2. Invocation: Dr. Harry C. Nickens
Roanoke County Board of Supervisors
B. ORGANIZATION OF COUNTY BOARD
1. Election of Officers
a. Chairman
b. Vice Chairman
2. Length of Term for Chairman and Vice Chairman
3. Resolution Establishing Bylaws, Rules of Order and Schedule for
Board Meetings in 1993.
C. MEETING WITH ROANOKE VALLEY LEGISLATORS TO DISCUSS
1993 LEGISIATIVE PROGRAM.
D. ADJOURNMENT
® Recycled Paper
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
MONDAY, JANUARY 4, 1993
RESOLUTION 1493-1 ESTABLISHING A MEETING
SCHEDULE FOR THE BOARD OF SUPERVISORS OF
ROANORE COUNTY FOR CALENDAR YEAR 1993 AND
ADOPTING RULES OF PROCEDURE FOR SUCH MEETING
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That for calendar year 1993, the regular meetings of the
Board of Supervisors of Roanoke County, Virginia, shall be at the
Roanoke County Administration Center on Brambleton Avenue, S.W.,
Roanoke County, Virginia. The meeting dates are set forth below
with public hearings scheduled for 7:00 o'clock p.m. unless
otherwise advertised.
Tuesday, January 12, 1993, at 3:00 p.m.
Tuesday, January 26, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, February 9, 1993, at 3:00 p.m.
Tuesday, February 23, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, March 9, 1993, at 3:00 p.m.
Tuesday, March 23, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, April 13, 1993, at 3:00 p.m.
Tuesday, April 20, 1993, at 3:00 p.m.
Tuesday, April 27, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, May 11, 1993, at 3:00 p.m.
Tuesday, May 25, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, June 8, 1993, at 3:00 p.m.
Tuesday, June 22, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, July 13, 1993, at 3:00 p.m.
Tuesday, July 27, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, August 24, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, September 14, 1993, at 3:00 p.m.
Tuesday, September 28, 1993, at 3:00 p.m. and 7:00 p.m.
1
Tuesday, October 12, 1993, at 3:00 p.m.
Tuesday, October 26, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, November 16, 1993, at 3:00 p.m.
Tuesday, November 30, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, December 14, 1993, at 3:00 p.m. and 7:00 p.m.
2. That the organizational meeting for 1994 shall be held on
Monday, January 3, 1994.
3. That the rules of parliamentary procedure for the conduct
of all Board meetings shall be Robert's Rules of Order; provided,
however, these rules are amended as follows:
a. that no second to motions shall be required in order
to consider that motion; and
b. that the chairman may make motions, participate in
debate and vote on all matters considered by the Board.
c. That no amendment or addition to the printed agenda
be permitted unless approved by unanimous vote of all Board members
present, unless requested by the County Administrator or the County
Attorney as a matter requiring immediate attention. This provision
applies to Main Motions and shall not apply to Privileged Motions,
Subsidiary Motions, Incidental Motions, or Motions That Bring a
Question Again Before the Board.
-T~i a~~t~~er-e~t~e~e~em~te~r~at~b~~
2
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On substitute motion of Supervisor Eddy to adopt the
resolution with Paragraph 3.d removed, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. A len, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M• Mahoney, County Attorney
John M• Chambliss, Assistant County Administrator
Don C. Myers, Assistant County Administrator
3
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 4, 1993
AGENDA ITEM: RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR
YEAR 1993 AND ADOPTING RULES OF PROCEDURE FOR SUCH
MEETING
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In January of every year the Board of Supervisors reorganizes
itself by electing a chairman and vice-chairman, by establishing a
meeting schedule for the upcoming year, and by adopting rules of
procedure. The attached resolution suggests a meeting schedule for
the calendar year 1993 and certain rules of procedure to govern
your meetings.
In reviewing the proposed meeting schedule you should note the
following:
Regular meetings twice a month on the second and fourth
Tuesdays (the evening public hearing meeting being scheduled
for the fourth Tuesday of each month).
Three meetings being scheduled for April to accommodate the
review and adoption of the budget.
Only one meeting scheduled for August (August 24, 1993) (often
the need for formal board action decreases in the summer
months, an abbreviated meeting schedule is followed by many
localities).
Only one meeting in December (December 14, 1992) (the November
and December meeting schedule changes are suggested to
accommodate the holiday season).
The 1994 organizational meeting is scheduled for Monday,
January 3, 1994.
Next, the Board will note that the rules of procedure are the
same as previously adopted by the Board. It has been suggested
that the rules of procedure be amended to curtail further citizen
comment at public hearings or other issues before the Board once
1
all speakers submitting "Appearance Requests" have been heard and
a motion has been duly made by a member of the Board. The intent
of this amendment is to limit the discussion and the debate of the
motion to members of the Board.
In anticipation of this proposal, it is suggested that the
Board may want to consider the following as an amendment to the
rules of procedure:
3. d. That further citizen comment at public hearings or
other issues before the Board be curtailed once all speakers
submitting "Appearance Requests" have been heard and a motion
has been duly made by a member of the Board. The intent of
this amendment is to limit the discussion and the debate of
the motion to members of the Board.
STAFF RECOMMENDATION:
It is recommended that the Board consider the adoption of the
attached resolution.
Respectfully sub 'tted,
/~~L~ ~^
~e ~ ~ U ~ss~s fiak~ C~v ~~~~ ~~p~'`'.~v
P ul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
c:\wp51\agenda\general\organ.rpt
Motion by
Eddy
Johnson
Kohinke
Nickens
Minnix
Vote
No Yes Abs
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
MONDAY, JANUARY 4, 1993
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR
CALENDAR YEAR 1993 AND ADOPTING RULES OF
PROCEDURE FOR SUCH MEETING
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That for calendar year 1993, the regular meetings of the
Board of Supervisors of Roanoke County, Virginia, shall be at the
Roanoke County Administration Center on Brambleton Avenue, S.W.,
Roanoke County, Virginia. The meeting dates are set forth below
with public hearings scheduled for 7:00 o'clock p.m. unless
otherwise advertised.
Tuesday, January 12, 1993, at 3:00 p.m.
Tuesday, January 26, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, February 9, 1993, at 3:00 p.m.
Tuesday, February 23, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, March 9, 1993, at 3:00 p.m.
Tuesday, March 23, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, April 13, 1993, at 3:00 p.m.
Tuesday, April 20, 1993, at 3:00 p.m.
Tuesday, April 27, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, May 11, 1993, at 3:00 p.m.
Tuesday, May 25, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, June 8, 1993, at 3:00 p.m.
Tuesday, June 22, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, July 13, 1993, at 3:00 p.m.
Tuesday, July 27, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, August 24, 1993, at 3:00 p.m.
Tuesday, September 14, 1993, at 3:00 p.m.
Tuesday, September 28, 1993, at 3:00 p.m. and 7:00 p.m.
3
Tuesday, October 12, 1993, at 3:00 p.m.
Tuesday, October 26, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, November 16, 1993, at 3:00 p.m.
Tuesday, November 30, 1993, at 3:00 p.m. and 7:00 p.m.
Tuesday, December 14, 1993, at 3:00 p.m.
2. That the organizational meeting for 1994 shall be held on
Monday, January 3, 1994.
3. That the rules of parliamentary procedure for the conduct
of all Board meetings shall be Robert's Rules of Order; provided,
however, these rules are amended as follows:
a. that no second to motions shall be required in order
to consider that motion; and
b. that the chairman may make motions, participate in
debate and vote on all matters considered by the Board.
c. That no amendment or addition to the printed agenda
be permitted unless approved by unanimous vote of all Board members
present, unless requested by the County Administrator or the County
Attorney as a matter requiring immediate attention. This provision
applies to Main Motions and shall not apply to Privileged Motions,
Subsidiary Motions, Incidental Motions, or Motions That Bring a
Question Again Before the Board.
d. That further citizen comment at public hearings or
other issues before the Board be curtailed once all speakers
submitting "Appearance Requests" have been heard and a motion has
been duly made by a member of the Board. The intent of this
amendment is to limit the discussion and the debate of the motion
to members of the Board.
4
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JANUARY 4
Election of Chairman and Vice Chairman
Rules of Order
Establish Meeting dates
Meet with Roanoke Valley Legislators
Work Session on Salary Survey (?)
(Clifford Craig, Utility Director)
A-121592-4
BI.,T MOTION TO APPROVE APPROPRIATION OF FUNDS
URC
4. Authorization to Continue the Sanitary Sewer
Evaluation/Rehabilitation (SSE/R) Program - Private
Property Inspection (Clifford Craig, Utility Director)
A-121592-5
HCN MOTION TO APPROVE CONTINUATION OF PRIVATE
PROPERTY SSE/R PROGRAM AND THAT STAFF BRING BACK
OPTION ON PENALTIES FOR VIOLATIONS
URC
DISCUSSION ON LEGISLATIVE REQUESTS
PMM TO BRING DOCUMENT USING MAY 92 REOUESTS TO 1/4/93
MEETING WITH I.EGISIATORS. HCN ASKED THAT SOCIAL
SERVICES REQUESTS BE INCLUDED AND REQUESTED TIME ON
1/4/93 AGENDA TO DISCUSS REQUESTS PRIOR TO MEETING WITH
LEGISLATORS
F. REQUESTS FOR WORK SESSIONS
NONE