HomeMy WebLinkAbout1/12/1993 - Regular~~xxtt~ ~# ~..a~tn~~.e
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
JANUARY 12,1993
~RO~ruma
Regular
Welcome to the Roanoke County Board of Sa this fourth Tuesday at 3:00
meetings are held on the second Tuesday an
`',m, Public hearings are held at 7:00 p.m on the fourth Tuesday of each
P,
'month: Deviations from this schedule will be announced.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2, Invocation: The Reverend Samuel Crews
Coopers Cove Baptist Church
3, Pledge of Allegiance to the United States Flag.
B, REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
NONE
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1, Resolution of Appreciation to the Honorable Jim Olin for
i
® R~,,e P~
His Support of Roanoke County During His Tenure in the
U. S. Congress.
FM PRESENTED CONGRESSMAN OLIN WITH FRAMED
RESOLUTION
R-11293-1
BL.T MOTION TO ADOPT RESO
URC
2. Resolution of Appreciation to Lee Eddy For His Service as
1992 Chairman of the Board of Supervisors.
FM PRESENTED LBE WITH FRAMED RESOLUTION AND PLAQUE OF
APPRECIATION
R-11293-2
EGK MOTION TO ADOPT RESO
URC WITH LBE ABSTAIN
D. NEW BUSINESS
1. Authorization to Issue up to $8,000,000 Tax Anticipation
Notes for Cash Flow Purposes. (Diane Hyatt, Director of
Finance)
R-11293-3
LBE MOTION TO ADOPT RESO
URC
2. Authorization to Reimburse $1,960,628.21 to the General
Fund for Costs Associated with Spring Hollow Reservoir
and Appropriation of Funds for the Dixie Caverns
Consent Decree. (Diane Hyatt Director of Finance)
2
HCN MOTION TO APPROVE REIMBURSEMENT OF $1,960,628.21
FROM WATER RESERVOIR BOND PROCEEDS AND APPROPRIATE
FUNDS TO DI~IIE CAVERNS CLEAN-UP PROTECT
LBE SUBSTITUTE MOTION TO APPROVE REIlI~IBURSEMENT BUT TO
RESERVE FUNDS FOR DIXIE CAVERNS CLEANUP
AYES-LBE,BI{T
NAYS-EGK,HCN,FM
A-11293-4
HCN CALLED FOR VOTE ON ORIGINAL MOTION
AYES-EGK,HCN,FM
NAYS-LBE,BI.~T
3. Appropriation of Additional School Revenues from the
State to Subsidize Bond Payments. (Diane Hyatt, Director
of Finance)
HCN MOTION TO DENY APPROPRIATION AND DEPOSIT FUNDS IN
UNAPPROPRIATED FUND BALANCE
HCN WITHDREW MOTION
A-11293-5
LBE MOTION TO APPROVE APPROPRIATION OF $43.671
SUBSIDY
AYES-LBE,BL~,EGK,FM
NAYS-HCN
4. Request for Virginia Department of Transportation
Industrial Access Funds for Valley TechPark. (Tim
Gubala, Director of Economic Development)
R-11293-6
BI{T MOTION TO ADOPT RESO
URC
3
5. Request for Acceptance and Appropriation of Grant from
the Trust Fund of the Comprehensive Services Act. (Dr.
Betty McCrary, Director of Social Services)
A-11293-7
LBE MOTION TO ACCEPT GRANT AND APPROPRIATION OF $196,523
URC
6. Request from Hollins Rescue Squad for Appropriation of
Funds to Equip and Train New Members. (Tommy Fuqua,
Fire and Rescue Chief)
A-11293-8
BI.~T MOTION TO APPROVE APPROPRIATION OF $15,285
URC
7. 1993 Appointments of Board Members to Committees,
Commissions and Boards. (Elmer C. Hodge, County
Administrator)
A-11293-9
LBE MOTION TO APPOINT FM AS LIAISON TO VACO
EGK MOTION TO APPOINT TWG TO SOUTHWEST FINANCING,
INC. BOARD OF DIRECTORS
URC
E. REQUESTS FOR WORK SESSIONS
1. Request for a Planning Retreat on Saturday, January 23,
1993. (Elmer C. Hodge, County Administrator)
ECH WILL BRING BACK RECOMMENDATION FOR ANOTHER
WEEKDAY DATE FOR RETREAT AFTER GETTING TOPICS FROM
ALL SUPERVISORS.
HCN REQUESTED A STATEMENT OF PURPOSE FOR THE PLANNING
RETREAT.
4
F. REQUESTS FOR PUBLIC HEARINGS
NONE
G. FIRST READING OF ORDINANCES
1. Ordinance to Vacate a 50 Foot Unimproved Right-of--Way
Referred to as Loman Drive and Shown on the Map of
North Burlington Heights, Section 1, Upon the Petition of
Fred Holdren. (Arnold Covey, Director of Engineering
and Inspections)
BL.T MOTION TO APPROVE FIRST READING AND SET 2ND READING
FOR 1/26/93
AYES-BLJ,EGK,HCN~FM
NAYS-LBE
ECH TO BRING BACK DRAFT CONCERNING A BOARD POLICY FOR
COMPENSATION TO COUNTY FOR RIGHTS-OF--WAY AND
EASEMENTS
H. APPOINTMENTS
NONE
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WII.L BE REMOVED FROM THE CONSENT
AGENDA AND WII.L BE CONSIDERED SEPARATELY.
5
R-11293-10
BI,~T MOTION TO ADOPT RESO
URC
1. Confirmation of Committee Appointments to the Library
Board and Mental Health Services of the Roanoke Valley
Board of Directors.
A-11293-10.a
2. Acceptance of Water Facilities Serving Forest Edge,
Section III.
A-11293-10.b
3. Request from the Vinton Moose Lodge 1121 for Approval
of a Bingo Permit for 1993.
A-11293-10.c
4. Request from the Roanoke Moose Lodge #284 for
Approval of a Bingo Permit for 1993.
A-11293-10.d
5. Request from Roanoke Moose Lodge #284 for Approval of
a 50/50 Raffle Permit for 1993.
A-11293-10.e
6. Request from Women of the Moose Chapter 1551 for a
50/50 Raffle Permit for 1993.
A-11293-10.f
7. Request from Northside Athletic Booster Club fora 50/50
Raffle Permit for 1993.
A-11293-10.g
6
8. Donation of Right-Of--Way and Drainage Easements in
Connection with Tinkerdale Road Extension.
A-11293-10.h
9. Donation of Drainage Easement in Connection with the
Fontaine Drive Project (P-53) to the County of Roanoke.
A-11293-10.i
10. Donation of Drainage Easements in Connection with the
Oakland Blvd. Project (P-127) to the County of Roanoke.
A-11293-10.i
11. Request for Approval of Resolution Amending the Early
Redemption Provision of the $3,700,000 Public
Improvement Bond Anticipation Notes.
R-11293-10.k
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
SUPERVISOR TOHNSON: (1) OBSERVED THAT VALLEY METRO
SERVICES THE CITY SIDE BUT NOT THE COUNTY SIDE OF
HERSHBERGER ROAD FOR FRIENDSHIP MANOR ASKED THAT
TMC I.oOK INTO THIS SITUATION.
SUPERVISOR EDDY: (1) RECEIVED CONCURRENCE FROM BOARD
TO REQUEST RESOLUTION OF SUPPORT FOR FEDERAL
GOVERNMENT CO BLOCK GRANT FINANCING FOR TAP.
STAFF WILL BRING BACK RESOLUTION. (2) WAS INFORMED
THAT PMM, ECH. AND FM WILL ATTEND VMI,/VACO LEGISLATIVE
DAY IN RICHMOND ON FEB 11. ~3) ADVISED THAT HE WILL
SPEAK AT COUNTY BOARD C INSTITUTE IN RICHMOND
ON FEB 12. ~4,) INQUIRED WHETHER COUNTY NEEDS TO TAKE
ACTION SINCE CITY APPROVED BOUNDARY ADJiJSTMENT FOR
VINTON. PMM WILL BRING TO TAN 26 MEETING FOR APPROVAL.
~S1 ASKED FOR ROUTINE REPORTS ON STATUS OF
CONSTRUCTION PROTECTS FROM BOND REFERENDUM. JMC
WILL GIVE MONTHLY PROGRESS REPORTS. (~ ASKED ABOUT
POSSIBLE SSE/R ENFORCEMENT OPTIONS TO BE RECEIVED FROM
STAFF. ECH WII.L TALK WITH CDC AND PROBABLY BRING TO
BOARD ON FEB 23. (7), IN(?UIRED WHETHER TOO LATE FOR
COUNTY TO REQUEST CORRECTIONS OFFICERS SINCE VACO
ADVISED THERE WERE ADDITIONAL BUDGETED POSITIONS. ECH
ADVISED THAT SHERIFF HOLT HAD REQUESTED POSITIONS
WITHOUT SUCCESS. ROANOKE CITY RECEIVED NONE. COULD
ADD TO LEGISLATIVE PACKAGE. (8) ASKED ABOUT DR
MCCRARY'S REOUEST FOR SUPPORT OF THREE ITEMS WHICH HE
GAVE TO STAFF FOR EVALUATION AND RECOMII~NDATION. ECH
WILL BRING BACK TAN 26. (9) ANNOUNCED THAT HE WILL SEEK
THE REPUBLICAN PARTY NOMINATION AND ELECTION AGAIN TO
THE WINDSOR HILLS DISTRICT.
SUPERVISOR NICKENS: (1) ASKED THAT BUDGET STAFF WORK
WITH SCHOOL BOARD FOR 93-94 CONTINGENCY LINE ITEM. (2)
BELIEVES IT IS TIME TO BRING UP AGAIN THE IDEA OF
REGIONALLY SPEAKING WITH ONE VOICE OF THE ROANOKE
VALLEY ECONOMIC DEVELOPMENT PARTNERSHIP, INC.
K. CITIZENS' COMII~NTS AND COMMCJNICATIONS
NONE
L. REPORTS
BLOT MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF L-5, L-
6, AND L-7 - UW
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of November
30, 1992
5. Results of Audit of the Machinery and Tools Tax
HCN REQUESTED A BLANK COPY OF AUDIT FORM BE PROVIDED
FOR ALL BOARD MEMBERS.
6. Receipt of Audit of Industrial Development Authority of
Roanoke County for 1991-92.
7. Receipt of the Agreement with Roanoke Electric Steel
for Cleanup of their portion of the Dixie Caverns Landfill.
LBE ASKED TO SEE LEGAL DOCUMENT. PMM ADVISED IT WILL BE
BROUGHT TO BOARD IN FUTURE.
8. Accounts Paid -December 1992
9. Statement of Treasurer's Accountability per Investments
and Portfolio Policy as of December 31, 1992.
AT 4:45 P.M. FM DECLARED FIVE NIINUTE RECESS
M. WORK SESSION
1. Joint Work Session with Community Development Team
on Creating and Retaining Jobs in Roanoke County.
(Tim Gubala, Director of Economic Development)
WORK SESSION HELD AT 4:55 P.M.
PRESENTED BY CO DEVELOPMENT TEAM MEMBERS:
X11 OVERVIEW OF COM DEV TEAM MISSION AND ORGANIZATION
(2) TEAM PROBLEM STATEMENT (3) INTERNAL ACTIONS TO
CREATE AND RETAIN JOBS WITH THE COUNTY (4) EXTERNAL
9
ACTIONS TO CREATE AND RETAIN JOBS WITHIN THE COUNTY
AND (,~ FUTURE OPPORTUNITIES
BLOT SUGGESTED THAT ECONOMIC IlViPACT STATEMENTS BE
PREPARED ON SPRING HOLLOW RESERVOIR, SMITH GAP
LANDFILL, AND BOND REFERENDUM OR JOINT ACTION
PROTECTS.
HCN SUGGESTED THAT LANCELOT SPORTS COMPLEX IN VINTON
BE CONTACTED AND OFFERED ASSISTANCE. TWG WILL ALSO
NOTIFY RVC&VB.
DINNER RECESS AT 5:50 P.M.
RECONVENEMENT AT 7:05 P.M.
N. EXECUTIVE SESSION pursuant to the Code of Virginia
(1) Section 2.1-344 A (7) For Consultation with legal counsel,
and briefings by staff and consultants regarding contract
negotiations requiring legal advice.
(2) Section 2.1-344 A (1) to consider a personnel matter.
LBE MOTION AT 7:06 P.M.
URC
O. CERTIFICATION OF EXECUTIVE SESSION
R-11293-11
BLJ MOTION TO APPROVE AT 9:17 P.M.
URC
P. ADJOURNMENT
BLJ MOTION TO ADJOURN AT 9:18 P.M. - UW
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1838
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
JANUARY 12, 1993
~~~~~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: The Reverend Samuel Crews
Coopers Cove Baptist Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of Appreciation to the Honorable Jim Olin for
His Support of Roanoke County During His Tenure in the
U. S. Congress.
2. Resolution of Appreciation to Lee Eddy For His Service as
1992 Chairman of the Board of Supervisors.
® Recycled Paper
D. NEW BUSINESS
1. Authorization to Issue up to $8,000,000 Tax Anticipation
Notes for Cash Flow Purposes. (Diane Hyatt, Director of
Finance)
2. Authorization to Reimburse $1,960,628.21 to the General
Fund for Costs Associated with Spring Hollow Reservoir
and Appropriation of Funds for the Dixie Caverns
Consent Decree. (Diane Hyatt Director of Finance)
3. Appropriation of Additional School Revenues from the
State to Subsidize Bond Payments. (Diane Hyatt, Director
of Finance)
4. Request for Virginia Department of Transportation
Industrial Access Funds for Valley TechPark. (Tim
Gubala, Director of Economic Development)
5. Request for Acceptance and Appropriation of Grant from
the Trust Fund of the Comprehensive Services Act. (Dr.
Betty McCrary, Director of Social Services)
6. Request from Hollins Rescue Squad for Appropriation of
Funds to Equip and Train New Members. (Tommy Fuqua,
Fire and Rescue Chief)
7. 1993 Appointments of Board Members to Committees,
Commissions and Boards. (Elmer C. Hodge, County
Administrator)
E. REQUESTS FOR WORK SESSIONS
1. Request for a Planning Retreat on Saturday, January 23,
1993. (Elmer C. Hodge, County Administrator)
F. REQUESTS FOR PUBLIC HEARINGS
a
3
G. FIRST READING OF ORDINANCES
1. Ordinance to Vacate a 50 Foot Unimproved Right-of--Way
Referred to as Loman Drive and Shown on the Map of
North Burlington Heights, Section 1, Upon the Petition of
Fred Holdren. (Arnold Cavey, Director of Engineering
and Inspections)
H. APPOINTMENTS
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Confirmation of Committee Appointments to the Library
Board and Mental Health Services of the Roanoke Valley
Board of Directors.
2. Acceptance of Water Facilities Serving Forest Edge,
Section III.
3. Request from the Vinton Moose Lodge 1121 for Approval
of a Bingo Permit for 1993.
4. Request from the Roanoke Moose Lodge #284 for
Approval of a Bingo Permit for 1993.
3
5. Request from Roanoke Moose Lodge #284 for Approval of
a 50/50 Raffle Permit for 1993.
6. Request from Women of the Moose Chapter 1551 for a
50/50 Raffle Permit for 1993.
7. Request from Northside Athletic Booster Club fora 50/50
Raffle Permit for 1993.
8. Donation of Right-Of--Way and Drainage Easements in
Connection with Tinkerdale Road Extension.
9. Donation of Drainage Easement in Connection with the
Fontaine Drive Project (P-53) to the County of Roanoke.
10. Donation of Drainage Easements in Connection with the
Oakland Blvd. Project (P-127) to the County of Roanoke.
11. Request for Approval of Resolution Amending the Early
Redemption Provision of the $3,700,000 Public
Improvement Bond Anticipation Notes.
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
K. CITIZENS' CONIlViENTS AND COMMUNICATIONS
L. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of November
30, 1992
4
5. Results of Audit of the Machinery and Tools Tax
6. Receipt of Audit of Industrial Development Authority of
Roanoke County for 1991-92.
7. Receipt of the Agreement with Roanoke Electric Steel
for Cleanup of their portion of the Dixie Caverns Landfill.
8. Accounts Paid -December 1992
9. Statement of Treasurer's Accountability per Investments
and Portfolio Policy as of December 31, 1992.
M. WORK SESSION
1. Joint Work Session with Community Development Team
on Creating and Retaining Jobs in Roanoke County.
(Tim Gubala, Director of Economic Development)
EVENING SESSION (7:00 P.M. - 9:00 P.M.)
N. EXECUTIVE SESSION pursuant to the Code of Virginia
(1) Section 2.1-344 A (7) For Consultation with legal counsel,
and briefings by staff and consultants regarding contract
negotiations requiring legal advice.
(2) Section 2.1-344 A (1) to consider a personnel matter.
O. CERTIFICATION OF EXECUTIVE SESSION
P. ADJOURNMENT TO SATURDAY, JANUARY 23, 1993 AT 8:00
A.M. FOR THE PURPOSES OF A PIANNING RETREAT
5
~~
t
~ °~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON TIIESDAY, JANIIARY 12, 1993
RESOLIITION 11293-1 OF APPRECIATION TO THE HONORABLE JIM OLIN
FOR HIS SIIPPORT OF ROANORE COIINTY
DIIRING 8I8 TENIIRE IN THE IINITED STATES CONGRESS
WHEREAS, Jim Olin has served since 1982 as a member of the
United States House of Representatives from the Sixth District of
Virginia, which includes Roanoke County; and
WHEREAS, during that time, Congressman Olin has helped the
County of Roanoke and its citizens in a variety of ways, including:
o Expediting the processing of disaster relief funds
following the 1985 flood in the Roanoke Valley and
continued efforts for long-term flood prevention
projects;
o Working with the County to obtain funding and support for
the Explore Project, particularly with respect to the
Roanoke River Parkway;
o Assisting with the permitting process for Spring Hollow
Reservoir and with negotiations resulting in the timely
construction of the new Smith Gap Landfill; and
o Intervening with Federal agencies to resolve issues
related to the clean-up and closure of Dixie Caverns
Landfill; and
WHEREAS, Congressman Olin is now retiring from public service,
and while he will no longer be representing the citizens of Roanoke
County, he will always be remembered for his dedication to the
Valley, his responsiveness to requests from his constituents, his
frequent contact and support for citizens through the Town Meeting
process, and his quick and unhesitating assistance in any problem
involving the United States Government.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on behalf of the
residents of the County, does hereby extend its sincere
appreciation to CONGRESSMAN JIM OLIN for his help, his dedication
and his outstanding service over the past ten years; and
FIIRTHER, BE IT RESOLVED, that the Board extends its sincere
wishes to Mr. Olin for a healthy, happy and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
~1~~4~~
Brenda J. H ton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
~-~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON TIIESDAY, JANIIARY 12, 1993
RESOLIITION OF APPRECIATION TO THE HONORABLE JIM OLIN
FOR HIS SIIPPORT OF ROANORE COIINTY
DIIRING HIS TENIIRE IN THE IINITED STATES CONGRESS
WHEREAS, Jim Olin has served since 1982 as a member of the
United States House of Representatives from the Sixth District of
Virginia, which includes Roanoke County; and
WHEREAS, during that time, Congressman Olin has helped the
County of Roanoke and its citizens in a variety of ways, including:
o Expediting the processing of disaster relief funds
following the 1985 flood in the Roanoke Valley and
continued efforts for long-term flood prevention
projects;
o Working with the County to obtain funding and support for
the Explore Project, particularly with respect to the
Roanoke River Parkway;
o Assisting with the permitting process for Spring Hollow
Reservoir and with negotiations resulting in the timely
construction of the new Smith Gap Landfill; and
o Intervening with Federal agencies to resolve issues
related to the clean-up and closure of Dixie Caverns
Landfill; and
WHEREAS, Congressman Olin is now retiring from public service,
and while he will no longer be representing the citizens of Roanoke
County, he will always be remembered for his dedication to the
Valley, his responsiveness to requests from his constituents, his
frequent contact and support for citizens through the Town Meeting
process, and his quick and unhesitating assistance in any problem
involving the United States Government.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on behalf of the
residents of the County, does hereby extend its sincere
i
~! I
appreciation to CONGRESSMAN JIM OLIN for his help, his dedication
and his outstanding service over the past ten years; and
FIIRTHER, BE IT RESOLVED, that the Board extends its sincere
wishes to Mr. Olin for a healthy, happy and productive retirement.
i ~ f`^~
i ~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON TIIESDAY, JANIIARY 12, 1993
RESOLIITION 11293-2 OF APPRECIATION TO LEE B. EDDY
FOR HIS SERVICE AS 1992 CHAIRMAN
OF THE BOARD OF 6IIPERVISORB
WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County
Board of Supervisors during 1992; and
WHEREAS, during Mr. Eddy's term as Chairman, the County
achieved a variety of accomplishments, including:
o Passage of a new zoning ordinance, designed to guide and
manage the growth of the County into the 21st century;
o Overwhelming approval by the voters of a general
obligation bond referendum, which includes funds for a
new library, various school improvements and additions,
increased park facilities, and improved drainage and
roads throughout the County;
o Accreditation of the Roanoke County Police Department, in
recognition of achievement of an outstanding level of
service and professionalism; and
o Development of enhanced customer service efforts through
training and recognition programs for Roanoke County
staff; and
WHEREAS, Mr. Eddy also worked diligently during his term to
represent all the citizens of Roanoke County and to promote
regional projects which would benefit all the residents of the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby extend its deepest
appreciation to LEE B. EDDY for his service as Chairman during
1992 and for his belief in democracy and participation by citizens
in local government.
On motion of Supervisor Kohinke to adopt the resolution, and
carried by the following recorded vote:
AYES:
NAYS:
ABSTAIN:
Supervisors Johnson, Kohinke, Nickens, Minnix
None
Supervisor Eddy
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
D. Keith Cook, Director, Human Resources
t
c-a
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TIIESDAY, JANOARY 12, 1993
RESOLUTION OF APPRECIATION TO LEE B. EDDY
FOR HIS SERVICE AS 1992 CHAIRMAN
OF THE BOARD OF SIIPERVI80R8
WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County
Board of Supervisors during 1992; and
WHEREAS, during Mr. Eddy's term as Chairman, the County
achieved a variety of accomplishments, including:
o Passage of a new zoning ordinance, designed to guide and
manage the growth of the County into the 21st century;
o Overwhelming approval by the voters of a general
obligation bond referendum, which includes funds for a
new library, various school improvements and additions,
increased park facilities, and improved drainage and
roads throughout the County;
o Accreditation of the Roanoke County Police Department, in
recognition of achievement of an outstanding level of
service and professionalism; and
o Development of enhanced customer service efforts through
training and recognition programs for Roanoke County
staff; and
WHEREAS, Mr. Eddy also worked diligently during his term to
represent all the citizens of Roanoke County and to promote
regional projects which would benefit all the residents of the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby extend its deepest
appreciation to LEE B. EDDY for his service as Chairman during
1992 and for his belief in democracy and participation by citizens
in local government.
--
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TIIESDAY, JANUARY 12, 1993
RESOLUTION 11293-3 OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANORE, VIRGINIA
AIITHORIZING THE ISSIIANCE AND SALE OF
TA% ANTICIPATION NOTES
WHEREAS, Section 15.1-227.30 of the Code of Virginia of 1950, as
amended ("Virginia Code"), authorizes the Board of Supervisors of the
County of Roanoke, Virginia ("County") to borrow money in anticipation
of the collection of taxes and revenues for the current year; and
WHEREAS, the Board of Supervisors has determined that it is
necessary and expedient to borrow a maximum of $8,000,000 on behalf of
the County and to issue its notes therefor ("Notes") in anticipation of
the collection of taxes and revenues of the County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Notes. The Board of Supervisors hereby
determines that it is advisable to contract a debt and to issue and
sell the Notes in the maximum aggregate principal amount of $8,000,000
(the "Notes"). The issuance and sale of the Notes is hereby
authorized.
The Board of Supervisors elects pursuant to Section 15.1-227.2 of
the Virginia Code to issue the Notes under the provisions of the Public
Finance Act of 1991.
2. Pledge of Taxes. The Board of Supervisors hereby pledges to
the payment of principal of and interest on the Notes when due the
taxes and other revenues available to the County for the current year.
3. Details of the Notes. The Notes shall be issued upon the
1
terms established pursuant to this Resolution and upon such other terms
as may be determined in the manner set forth in this Resolution. The
Notes shall be issued in fully registered form, shall be dated January
15, 1993, or such other date as the Treasurer may approve, shall be in
the denominations of $5,000 each or whole multiples thereof and shall
be numbered from N-1 upwards consecutively. The Notes shall mature on
June 16, 1993 or such later date as the Treasurer may approve, but not
later than one year from their date. The Notes shall bear interest,
payable at maturity at such annual rate as the Treasurer shall approve,
provided that such interest rate shall not exceed 7~ per annum and
shall be issued in such aggregate principal amount as the Treasurer
shall approve, provided that such principal amount shall not exceed the
maximum amount set forth in paragraph 1.
The Notes shall not be subject to redemption before maturity,
provided that if the Treasurer deems it to be in the best interest of
the County, the Treasurer may provide that the Notes shall be subject
to redemption before maturity at the option of the County at such times
and upon such terms and conditions as the Treasurer may approve.
4. Form of Notes. The Notes shall be in substantially the form
attached to this Resolution as Exhibit A with such appropriate
variations, omissions and insertions as are permitted or required by
this Resolution or subsequent resolution of the Board of Supervisors.
There may be endorsed on the Notes such legend or text as may be
necessary or appropriate to conform to any applicable rules and
regulations of any governmental authority or any usage or requirement
of law with respect thereto.
2
The Treasurer shall determine whether the Notes shall be issued in
certificated or book-entry-only form. The following provisions shall
apply to the Notes if the Notes are issued in book-entry-only form.
The Notes shall be issued in fully registered form and registered in
the name of Cede & Co., a nominee of The Depository Trust Company, New
York, New York ("DTC") as registered owner of the Notes and immobilized
in the custody of DTC. One fully registered Note in typewritten or
printed form for the principal amount of the Notes shall be registered
to Cede & Co. Beneficial owners of the Notes shall not receive
physical delivery of certificates representing such ownership.
Principal and interest payments on the Notes shall be made to DTC or
its nominee as registered owner of the Notes on the applicable payment
date.
Transfer of ownership interest in the Notes shall be made by DTC
and its participants (the "Participants"), acting as nominees of the
beneficial owners of the Notes in accordance with rules specified by
DTC and its Participants. The County shall notify DTC of any notice
required to be given pursuant to this Resolution or the Notes not less
than fifteen (15) calendar days prior to the date upon which such
notice is required to be given. The County shall also comply with the
agreements set forth in the County's letter of representations to DTC.
Replacement Notes (the "Replacement Notes") shall be issued
directly to beneficial owners of the Notes, as appropriate, rather than
to DTC or its nominee but only in the event that:
(i) DTC determines not to continue to act as securities
depository for the Notes; or
3
(ii) The County has advised DTC of its determination that DTC
is incapable of discharging its duties; or
(iii) The County has determined that it is in the best
interest of the County or the beneficial owners of the Notes not to
continue the book-entry system of transfer.
Upon occurrence of the event described in (i) or (ii) above, the County
shall attempt to locate another qualified securities depository. If
the County fails to locate another qualified securities depository to
replace DTC, the appropriate officers of the County shall execute and
deliver Replacement Notes substantially in the form set forth in
Exhibit A attached hereto to the Participants. In the event the Board
of Supervisors, in its discretion, makes the determination noted in
(iii) above and has made provisions to notify the beneficial owners of
the Notes by mailing an appropriate notice to DTC, the appropriate
officers of the County shall execute and deliver Replacement Notes
substantially in the form set forth in Exhibit A attached hereto to any
Participants requesting such Replacement Notes. Principal of and
interest on the Replacement Notes shall be payable as provided in this
Resolution and in the Notes and such Replacement Notes will be
transferable in accordance with the provisions of paragraphs 8 and 9 of
this Resolution and the Notes.
5. Appointment of Bond Registrar and Paying Agent. The
Treasurer is authorized and directed to appoint a Registrar and Paying
Agent for the Notes, which Registrar and Paying Agent may be an officer
of the County.
6. Execution of the Notes. The Treasurer is authorized and
4
directed to execute appropriate negotiable Notes and the County
Administrator is authorized to affix or reproduce the seal of the
County thereto and to attest the same. The Treasurer is authorized and
directed to deliver the Notes to the purchaser or purchasers thereof
upon payment of the applicable purchase price. The manner of execution
and affixation of the seal may be by facsimile, provided, however, that
if the signatures of the Treasurer and the County Administrator are
both by facsimile, the Notes shall not be valid until signed at the
foot thereof by the manual signature of the Registrar.
7. CUSIP Numbers. The Notes shall have CUSIP identification
numbers printed thereon. No such number shall constitute a part of the
contract evidenced by the Note on which it is imprinted and no
liability shall attach to the County, or any of its officers or agents
by reason of such numbers or any use made of such numbers, including
any use by the County and any officer or agent of the County, by reason
of any inaccuracy, error or omission with respect to such numbers.
8. Registration, Transfer and Exchange. Upon surrender for
transfer or exchange of any Note at the principal office of the
Registrar, the County shall execute and deliver and the Registrar shall
authenticate in the name of the transferee or transferees a new Note or
Notes, as appropriate, of any authorized denomination in an aggregate
principal amount equal to the security surrendered and of the same form
as the security surrendered, subject in each case to such reasonable
regulations as the County and the Registrar may prescribe. All Notes
presented for transfer or exchange shall be accompanied by a written
instrument or instruments of transfer or authorization for exchange, in
5
form and substance reasonably satisfactory to the County and the
Registrar, duly executed by the registered owner or by his or her duly
authorized attorney-in-fact or legal representative. No Note may be
registered to bearer.
New Notes delivered upon any transfer or exchange shall be valid
obligations of the County, evidencing the same debt as the Notes
surrendered, shall be secured by this Resolution and entitled to all of
the security and benefits hereof to the same extent as the Notes
surrendered.
9. Charges for Exchange or Transfer. No charge shall be made
for any exchange or transfer of the Notes, but the County may require
payment by the registered owner of any Note of a sum sufficient to
cover any tax or other governmental charge which may be imposed with
respect to the transfer or exchange of such Note.
10. Non-Arbitrage Certificate and Tax Covenants. The County
Administrator, the Treasurer and such officers and agents of the County
as either of them may designate are authorized and directed to execute
a Non-Arbitrage Certificate and Tax Covenants setting forth the
expected use and investment of the proceeds of the Notes and containing
such covenants as may be necessary in order to comply with the
provisions of the Internal Revenue Code of 1986, as amended ("Code"),
including the provisions of Section 148 of the Code and applicable
regulations relating to "arbitrage bonds." The Board of Supervisors
covenants on behalf of the County that the proceeds from the issuance
and sale of the Notes will be invested and expended as set forth in the
County's Non-Arbitrage Certificate and Tax Covenants, to be delivered
6
simultaneously with the issuance and delivery of the Notes and that the
County shall comply with the other covenants and representations
contained therein.
11. Disclosure Documents; Sale of Notes. The Notes shall be
offered for sale in such manner as the Treasurer may determine to be in
the best interests of the County. The County Administrator and the
Treasurer, or either of them, and such officers and agents of the
County as either of them may designate are hereby authorized and
directed to prepare and deliver an appropriate notice of sale,
preliminary official statement, official statement and such other
offering or disclosure documents as either of them may deem necessary
to expedite the sale of the Notes. The County Administrator and the
Treasurer, or either of them, are authorized and directed to execute
such official statement. The notice of sale, preliminary official
statement or statements, official statement or statements or other
documents shall be published in such publications and distributed in
such manner and at such times as the Treasurer shall determine. The
Finance Director of the County and the Treasurer, or either of them,
are authorized and directed to deem the preliminary official statement
"final" for purposes of Securities and Exchange Commission Rule 15c2-
12.
The Treasurer is authorized and directed to accept the bid or
proposal for the purchase of the Notes which results in the lowest true
interest cost to the County, provided that the interest rate on the
Notes does not exceed the maximum rate set forth in paragraph 3.
12. Further Actions. The County Administrator and the Treasurer
7
and such officers and agents of the County as either of them may
designate are authorized and directed to take such further action as
they deem necessary regarding the issuance and sale of the Notes and
all actions taken by such officers and agents in connection with the
issuance and sale of the Notes are ratified and confirmed.
13. Filing of Resolution. The County Attorney is authorized and
directed to file or cause to be filed a certified copy of this
Resolution with the Circuit Court of the County pursuant to Sections
15.1-227.9 and 15.1-227.42 of the Code.
14. Effective Date. This Resolution shall take effect
immediately.
On motion of Supervisor Eddy to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. H ton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Alfred C. Anderson, Treasurer
Reta R. Busher, Director, Management & Budget
Paul M. Mahoney, County Attorney
Circuit Court
I hereby certify that the foregoing is a true and correct copy of
Resolution 11293-3 authorizing the issuance and sale of tax
anticipation notes adopted by the Roanoke County Board of Supervisors
by a unanimous recorded vote on Tuesday, January 12, 1993.
CJ
Brenda J. H ton, Deputy Clerk
Roanoke County Board of Supervisors
8
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Authorization to issue up to $8,000,000 tax anticipation notes for cash flow
purposes.
COUNTY ADMINISTRATOR'S COMMENTS: ~~~~,~
BACKGROUND: The County experiences revenue peaks around the end of May and the first
of December based upon the due dates that have been established for the real estate and
personal property taxes. On the other hand, expenditure levels for County operations are fairly
consistent throughout the year. Because of the timing variance, the County typically needs to
borrow money for cash flow purposes at the first of each calendar year.
SUMMARY OF INFORMATION: The County will need to borrow $8,000,000 in anticipation
of tax revenues. Bids will be reviewed and selected on January 20, 1993 and the notes will be
closed on January 28, 1993. The attached resolution authorizes the County Administrator and the
County Treasurer to accept the bids and execute the notes.
FISCAL IMPACT: Money has been included in the 1992-1993 budget to cover the interest cost
of this borrowing. Unencumbered funds are invested so the interest income on these funds is used
to offset the interest expense.
STAFF RECOMMENDATION: Staff recommends approving the attached resolution which
authorizes the issuance and sale of tax anticipation notes in the maximum amount of $8,000,000.
~-1
Respectfully submitted,
Diane D. Hyatt
Director of Finance
Approv by/~
/ ~ o-~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _ _ _
Received () Johnson _ _ _
Referred () Kohinke _ _ _
To () Minnix _ _ _
Nickens
~- !
A RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA
AUTHORIZING THE ISSUANCE AND SALE OF
TAX ANTICIPATION NOTES
WHEREAS, Section 15.1-227.30 of the Code of Virginia of
1950, as amended ("Virginia Code"), authorizes the Board of
Supervisors of the County of Roanoke, Virginia ("County") to
borrow money in anticipation of the collection of taxes and
revenues for the current year; and
WHEREAS, the Board of Supervisors has determined that it is
necessary and expedient to borrow a maximum of $8,000,000 on
behalf of the County and to issue its notes therefor ("Notes") in
anticipation of the collection of taxes and revenues of the
County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Notes. The Board of Supervisors
hereby determines that it is advisable to contract a debt and to
issue and sell the Notes in the maximum aggregate principal
amount of $8,000,000 (the "Notes"). The issuance and sale of the
Notes is hereby authorized.
The Board of Supervisors elects pursuant to Section 15.1-
227.2 of the Virginia Code to issue the Notes under the
provisions of the Public Finance Act of 1991.
2. Pledge of Taxes. The Board of Supervisors hereby
pledges to the payment of principal of and interest on the Notes
when due the taxes and other revenues available to the County for
the current year.
~~i
3. Details of the Notes. The Notes shall be issued upon
the terms established pursuant to this Resolution and upon such
other terms as may be determined in the manner set forth in this
Resolution. The Notes shall be issued in fully registered form,
shall be dated January 15, 1993, or such other date as the
Treasurer may approve, shall be in the denominations of $5,000
each or whole multiples thereof and shall be numbered from N-1
upwards consecutively. The Notes shall mature on June 16, 1993
or such later date as the Treasurer may approve, but not later
than one year from their date. The Notes shall bear interest,
payable at maturity at such annual rate as the Treasurer shall
approve, provided that such interest rate shall not exceed 7o per
annum and shall be issued in such aggregate principal amount as
the Treasurer shall approve, provided that such principal amount
shall not exceed the maximum amount set forth in paragraph 1.
The Notes shall not be subject to redemption before
maturity, provided that if the Treasurer deems it to be in the
best interest of the County, the Treasurer may provide that the
Notes shall be subject to redemption before maturity at the
option of the County at such times and upon such terms and
conditions as the Treasurer may approve.
4. Form of Notes. The Notes shall be in substantially the
form attached to this Resolution as Exhibit A with such
appropriate variations, omissions and insertions as are permitted
or required by this Resolution or subsequent resolution of the
Board of Supervisors. There may be endorsed on the Notes such
-2-
~~ i
legend or text as may be necessary or appropriate to conform to
any applicable rules and regulations of any governmental
authority or any usage or requirement of law with respect
thereto.
The Treasurer shall determine whether the Notes shall be
issued in certificated or book-entry-only form. The following
provisions shall apply to the Notes if the Notes are issued in
book-entry-only form. The Notes shall be issued in fully
registered form and registered in the name of Cede & Co., a
nominee of The Depository Trust Company, New York, New York
("DTC") as registered owner of the Notes and immobilized in the
custody of DTC. One fully registered Note in typewritten or
printed form for the principal amount of the Notes shall be
registered to Cede & Co. Beneficial owners of the Notes shall
not receive physical delivery of certificates representing such
ownership. Principal and interest payments on the Notes shall be
made to DTC or its nominee as registered owner of the Notes on
the applicable payment date.
Transfer of ownership interest in the Notes shall be made by
DTC and its participants (the "Participants"), acting as nominees
of the beneficial owners of the Notes in accordance with rules
specified by DTC and its Participants. The County shall notify
DTC of any notice required to be given pursuant to this
Resolution or the Notes not less than fifteen (15) calendar days
prior to the date upon which such notice is required to be given.
-3-
~,~-~
The County shall also comply with the agreements set forth in the
County's letter of representations to DTC.
Replacement Notes (the "Replacement Notes") shall be issued
directly to beneficial owners of the Notes, as appropriate,
rather than to DTC or its nominee but only in the event that:
(i) DTC determines not to continue to act as
securities depository for the Notes; or
(ii) The County has advised DTC of its determination
that DTC is incapable of discharging its duties; or
(iii) The County has determined that it is in the best
interest of the County or the beneficial owners of the Notes not
to continue the book-entry system of transfer.
Upon occurrence of the event described in (i) or (ii) above, the
County shall attempt to locate another qualified securities
depository. If the County fails to locate another qualified
securities depository to replace DTC, the appropriate officers of
the County shall execute and deliver Replacement Notes
substantially in the form set forth in Exhibit A attached hereto
to the Participants. In the event the Board of Supervisors, in
its discretion, makes the determination noted in (iii) above and
has made provisions to notify the beneficial owners of the Notes
by mailing an appropriate notice to DTC, the appropriate officers
of the County shall execute and deliver Replacement Notes
substantially in the form set forth in Exhibit A attached hereto
to any Participants requesting such Replacement Notes. Principal
of and interest on the Replacement Notes shall be payable as
-4-
~~-~"~
provided in this Resolution and in the Notes and such Replacement
Notes will be transferable in accordance with the provisions of
paragraphs S and 9 of this Resolution and the Notes.
5. Appointment of Bond Registrar and Paying Agent. The
Treasurer is authorized and directed to appoint a Registrar and
Paying Agent for the Notes, which Registrar and Paying Agent may
be an officer of the County.
6. Execution of the Notes. The Treasurer is authorized
and directed to execute appropriate negotiable Notes and the
County Administrator is authorized to affix or reproduce the seal
of the County thereto and to attest the same. The Treasurer is
authorized and directed to deliver the Notes to the purchaser or
purchasers thereof upon payment of the applicable purchase price.
The manner of execution and affixation of the seal may be by
facsimile, provided, however, that if the signatures of the
Treasurer and the County Administrator are both by facsimile, the
Notes shall not be valid until signed at the foot thereof by the
manual signature of the Registrar.
7. CUSIP Numbers. The Notes shall have CUSIP
identification numbers printed thereon. No such number shall
constitute a part of the contract evidenced by the Note on which
it is imprinted and no liability shall attach to the County, or
any of its officers or agents by reason of such numbers or any
use made of such numbers, including any use by the County and any
officer or agent of the County, by reason of any inaccuracy,
error or omission with respect to such numbers.
-5-
`~ _1
8. Registration, Transfer and Exchange. Upon surrender
for transfer or exchange of any Note at the principal office of
the Registrar, the County shall execute and deliver and the
Registrar shall authenticate in the name of the transferee or
transferees a new Note or Notes, as appropriate, of any
authorized denomination in an aggregate principal amount equal to
the security surrendered and of the same form as the security
surrendered, subject in each case to such reasonable regulations
as the County and the Registrar may prescribe. All Notes
presented for transfer or exchange shall be accompanied by a
written instrument or instruments of transfer or authorization
for exchange, in form and substance reasonably satisfactory to
the County and the Registrar, duly executed by the registered
owner or by his or her duly authorized attorney-in-fact or legal
representative. No Note may be registered to bearer.
New Notes delivered upon any transfer or exchange shall be
valid obligations of the County, evidencing the same debt as the
Notes surrendered, shall be secured by this Resolution and
entitled to all of the security and benefits hereof to the same
extent as the Notes surrendered.
9. Charges for Exchange or Transfer. No charge shall be
made for any exchange or transfer of the Notes, but the County
may require payment by the registered owner of any Note of a sum
sufficient to cover any tax or other governmental charge which
may be imposed with respect to the transfer or exchange of such
Note.
-6-
`~-- L
10. Non-Arbitrage Certificate and Tax Covenants. The
County Administrator, the Treasurer and such officers and agents
of the County as either of them may designate are authorized and
directed to execute a Non-Arbitrage Certificate and Tax Covenants
setting forth the expected use and investment of the proceeds of
the Notes and containing such covenants as may be necessary in
order to comply with the provisions of the Internal Revenue Code
of 1986, as amended ("Code"), including the provisions of Section
148 of the Code and applicable regulations relating to "arbitrage
bonds." The Board of Supervisors covenants on behalf of the
County that the proceeds from the issuance and sale of the Notes
will be invested and expended as set forth in the County's Non-
Arbitrage Certificate and Tax Covenants, to be delivered
simultaneously with the issuance and delivery of the Notes and
that the County shall comply with the other covenants and
representations contained therein.
11. Disclosure Documents: Sale of Notes. The Notes shall
be offered for sale in such manner as the Treasurer may determine
to be in the best interests of the County. The County
Administrator and the Treasurer, or either of them, and such
officers and agents of the County as either of them may designate
are hereby authorized and directed to prepare and deliver an
appropriate notice of sale, preliminary official statement,
official statement and such other offering or disclosure
documents as either of them may deem necessary to expedite the
sale of the Notes. The County Administrator and the Treasurer,
-7-
~-i
or either of them, are authorized and directed to execute such
official statement. The notice of sale, preliminary official
statement or statements, official statement or statements or
other documents shall be published in such publications and
distributed in such manner and at such times as the Treasurer
shall determine. The Finance Director of the County and the
Treasurer, or either of them, are authorized and directed to deem
the preliminary official statement "final" for purposes of
Securities and Exchange Commission Rule 15c2-12.
The Treasurer is authorized and directed to accept the bid
or proposal for the purchase of the Notes which results in the
lowest true interest cost to the County, provided that the
interest rate on the Notes does not exceed the maximum rate set
forth in paragraph 3.
12. Further Actions. The County Administrator and the
Treasurer and such officers and agents of the County as either of
them may designate are authorized and directed to take such
further action as they deem necessary regarding the issuance and
sale of the Notes and all actions taken by such officers and
agents in connection with the issuance and sale of the Notes are
ratified and confirmed.
13. Filing of Resolution. The County Attorney is
authorized and directed to file or cause to be filed a certified
copy of this Resolution with the Circuit Court of the County
pursuant to Sections 15.1-227.9 and 15.1-227.42 of the Code.
-8-
~-
14. Effective Date. This Resolution shall take effect
immediately.
-9-
~-i
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
No. N- COUNTY OF ROANOKE
TAX ANTICIPATION NOTE,
SERIES 1993
MATURITY DATE INTEREST RATE CUSIP
REGISTERED OWNER:
PRINCIPAL AMOUNT:
COUNTY OF ROANOKE, VIRGINIA ("County"), for value received,
acknowledges itself indebted and promises to pay to the
registered owner of this Note or legal representative, the
principal amount stated above on the maturity date set forth
above and to pay interest on the principal amount of this Note at
the rate specified above per annum, payable on the maturity date
specified above. This Note shall bear interest from
1993. Both principal of and interest on this
Note are payable in lawful money of the United States of America.
The principal of and interest on this Note are payable upon
presentation and surrender hereof at the [principal corporate
trust] office of Virginia as
Note Registrar and Paying Agent ("Registrar"). [Interest on this
Note shall be calculated on the basis of a 360-day year applied
to actual days elapsed.]
This Note has been duly aut
Supervisors of the County and is
collection of taxes and revenues
year and such taxes and revenues
for the payment of the principal
accordance with its terms.
horized
issued
of the
have b~
of and
by the Board of
in anticipation of the
County for the current
yen pledged by the County
interest on this Note in
This Note shall not be valid or obligatory for any purpose
unless and until authenticated at the foot hereof by the
Registrar.
This Note is one of a series of $ Tax Anticipation
Notes, Series 1993 of the County, ("Notes") of like date and
tenor, except as to number and denomination issued under the
authority of and in full compliance with the Constitution and
statutes of the Commonwealth of Virginia, and, more particularly,
issued pursuant to the Public Finance Act of 1991, Chapter 5.1 of
Title 15.1 of the Code of Virginia of 1950, as amended, and a
resolution adopted by the Board of Supervisors on 1993
("Resolution").
`~-!
This Note is not subject to redemption before its maturity.
The Notes are issuable as fully registered notes in
denominations of $5,000 and integral multiples thereof. Any Note
may be exchanged for a like aggregate principal amount of Notes
of the same maturity of other authorized denominations at the
principal office of the Registrar.
This Note may be transferred only by an assignment duly
executed by the registered owner hereof or such owner's attorney
or legal representative in a form satisfactory to the Registrar.
Such transfer shall be made in the registration books kept by the
Registrar upon presentation and surrender hereof and the County
shall execute, and the Registrar shall authenticate and deliver
in exchange, a new Note or Notes having an equal aggregate
principal amount, in authorized denominations, of the same form
and maturity, bearing interest at the same rate, and registered
in names as requested by the then registered owner hereof or such
owner's attorney or legal representative. Any such exchange
shall be at the expense of the County, except that the Registrar
may charge the person requesting such exchange the amount of any
tax or other governmental charge required to be paid with respect
thereto.
The Registrar shall treat the registered owner as the person
exclusively entitled to payment of principal and interest and the
exercise of all other rights and powers of the owner.
It is hereby certified and recited that all acts, conditions
and things required by the Constitution and statutes of the
Commonwealth of Virginia to happen, exist or be performed
precedent to the issuance of this Note have happened, exist or
been performed in due time, form and manner as so required and
that the indebtedness evidenced by this Note is within every debt
and other limit prescribed by the Constitution and statutes of
the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Board of Supervisors of the County
of Roanoke, Virginia, has caused this Note to be signed by the
facsimile signature of the Treasurer of the County, a facsimile
of its seal to be affixed and attested by the facsimile signature
of the County Administrator and this Note to be dated
199 .
COUNTY OF ROANOKE, VIRGINIA
By
Treasurer,
County of Roanoke, Virginia
-2-
~~ i
[SEAL]
ATTEST:
County Administrator,
County of Roanoke, Virginia
-3-
-i
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and
transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE.
OF ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Note and does hereby irrevocably constitute and
appoint
attorney, to
transfer said Note on the books kept for registration of said
Note, with full power of substitution in the premises.
Dated
Signature Guaranteed:
(NOTICE: Signature(s) must be
guaranteed by a member firm of
the New York Stock Exchange or
a commercial bank or trust
company.)
Registered Owner
(NOTICE: The signature above
must correspond with the name
of the Registered Owner as it
appears on the books kept for
registration of this Note
in every particular, without
alteration or change.)
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J/ ""' t
CERTIFICATE OF AUTHENTICATION
The undersigned Registrar hereby certifies that this is one
of a series of Notes of the County of Roanoke, Virginia described
in the within-mentioned Resolution.
Authentication Date:
By:
Its:
Authorized Officer
~~I
CERTIFICATE OF THE CLERK
OF THE BOARD OF SUPERVISORS
THE COUNTY OF ROANOKE, VIRGINIA
At a regular meeting of the Board of Supervisors of the
County of Roanoke, Virginia, held on the 12th day of January,
1993, the following member of the Board of Supervisors were
recorded as present or absent as shown below:
PRESENT:
On motion by
seconded by
the foregoing Resolution was adopted by a
majority of the members of the Board of Supervisors by a roll
call vote, the votes being recorded as follows:
MEMBER VOTE
Dated:
Clerk, Board of Supervisors of the
County of Roanoke, Virginia
ACTION NO.
A-11293-4
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Reimbursement to the County General Fund for Water Reservoir Expenses
COUNTY ADMINISTRATOR'S COMMENTS: -,~-~
SUMMARY: During the planning phases of the Spring Hollow Reservoir Project, the County
spent $1,960,628.21 from the County general fund for such expenses as land acquisitions,
engineering design, environmental studies, consultant fees and other miscellaneous expenses.
Under the terms of our bond agreements, it is permissible to file for reimbursement to the
general fund from the Water Reservoir Bond proceeds.
In addition, the County has been notified that payment will soon be required to the EPA for the
Dixie Caverns Clean-up Project. This reimbursement of the funds to the general fund could be
set aside for these clean-up expenses.
STAFF RECOMMENDATION: Staff recommends Board approval to file for reimbursement
of $1,960,628.21 from the Water Reservoir Bond proceeds and to appropriate these funds to the
Dixie Caverns Clean-up Project.
Respectfully submitted,
Diane D. Hyatt
Director of Finance
Appr ed by, _
~.
Elmer C. Hodge
County Administrator
~-a
ACTION
Approved (~ Motion by: Harr c' _ Niclcens No
Denied ( ) motion to approve staff Eddy x
Received ( ) recommendation and Johnson x
Referred ( ) appropriate un s to Kohinke _
To ( ) n-up Minnix _
Nickens
cc: File
Diane D. Hyatt, Director, Finance
Clifford Craig, Director, Utility
Reta R. Busher, Director, Management & Budget
VOTE
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ACTION NO. A-112 9 3 - 5
ITEM NUMBER ~~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Appropriation of Additional School Revenues from the State to
Subsidize Bond Payments.
COUNTY ADMINISTRATOR'S COMMENTS: ~.,,,._,~,,,.,.~% a.~'~/
SUMMARY OF INFORMATION: The County Schools include as part of their debt service
an issue called Educational Technology Initiative Local Equipment Bonds that were issued
in 1989. At the time these bonds were issued, the State declared their intent to subsidize the
entire debt service payment for this issue, however, the actual subsidy is appropriated
annually. Since the State had not made the necessary appropriation during the FY 92-93
budget the Schools appropriated local funds to pay the debt service. The County has now
received the debt subsidy from the State and the monies are available.
The Schools have had a few unbudgeted expenditure needs that have arisen during the year.
These additional revenues can be used to address these needs.
FISCAL IMPACT: The recent appropriation from the State will increase revenues to the
Schools by $43,671. At their meeting on December 10, 1992, the School Board voted to
allocate this money to address the following expenditures:
Hepatitis B Vaccine 721000-6040 $ 15,000
November 1992 Bond Promotion Expenses 711000-3620 18,250
Balance to Superintendent's Contingency 711000-9640 10.421
Total 43 671
STAFF RECOMMENDATION: Staff recommends recognizing the $43,671 revenue subsidy
and appropriating it to the expense accounts shown above.
~-3
Respectfully submitted,
~.
Diane D. Hyatt
Director of Finance
Approved by,
,~>
~"_ - ~~
Elmer C. Hodge
County Administrator
ACITON VOTE
Approved (~ Motion by: T,Pa R _ Eddy No Yes Abs
Denied () motion to approve staff Eddy _ X -
Received () recommendation Johnson - x -
Referred () Kohinke - x -
To O Mlnnix - x -
Nickens x _ -
cc: File
Diane D. Hyatt, Director, Finance
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Reta R. Busher, Director, Management & Budget
~ ~ ROAM ~
F
~ ~ ..
z c1
2
a`
OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 241 53
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING
IN REGULAR SESSION ON DECEMBER 10, 1992 AT 7 P.M. IN THE BOARD ROOM OF
THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
RE: APPROPRIATION OF FUNDS
Director of Finance for Roanoke County, Mrs. Diane Hyatt, advised
that the school board included as part of its debt service in 1989
Educational Technology Initiative Local Equipment Bonds. At the time
these bonds were issued, the State declared its intent to subsidize the
entire debt service payment for the issue; however, the actual subsidy
is appropriated annually. The recent appropriation from the State will
increase revenues to the schools by $43, 671. Moved by Mrs . Pafford and
duly seconded, the access money was allocated to the following
expenditures:
Hepatitis B Vaccine
November 1992 Bond Promotion Expenses 711000-3620
Balance to Superintendent's Contingency 711000-9640
721000-6040 $15,000.
TOTAL
'7
~~
,c e,.~ ~ ~ ' ~~ ~-~-- ~ C l e r k
18,250.
10,421.
$43,671.
c : Mrs . Penny ;dodge
r~
...-~ ~.
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 12, 1993
REBOLIITION 11293-6 SUPPORTING REQUEST FOR
INDUSTRIAL ACCESS FUNDS FOR VALLEY TECHPARR
WHEREAS, the Industrial Development Authority of Roanoke
County, Virginia, and the Board of Supervisors have acquired 177
acres located in the County of Roanoke for the purpose of
industrial development; and
WHEREAS, this property known as Valley TechPark is expected to
be the site of new private capital investment in land, building,
and manufacturing equipment which will provide substantial
employment; and
WHEREAS, the subject property has no access to a public street
or highway and will require the construction of a new roadway to
connect with West Main Street, (Route U.S. 460); and
WHEREAS, the County of Roanoke hereby guarantees that the
necessary right of way for this new roadway and utility relocations
or adjustments, if necessary, will be provided at no cost to the
Virginia Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED THAT the Roanoke County Board
of Supervisors hereby requests that the Commonwealth Transportation
Board provide Industrial Access Road funding to provide an adequate
road to this property; and
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees to provide a surety or bond, acceptable
to and payable to the Virginia Department of Transportation, in the
full amount of the cost of the road, not to exceed $450,000; this
surety shall be exercised by the Department of Transportation in
the event that sufficient qualifying capital investment does not
occur within three years of the Commonwealth Transportation Board's
allocation of funds pursuant to this request.
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees that the new roadway so constructed will
be added to and become a part of the State Secondary System of
Highways.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
X7"
Brenda J. Ho on, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Arnold Covey, Director, Engineering & Inspections
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
o -~
AT A REGIILAR MEETING OF THE BOARD OF SOPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COONTY ADMINISTRATION CENTER
ON TOESDAY, JANOARY 12, 1993
RESOLIITION 11293-11 CERTIFYING E%ECIITIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
~~~y~-0~
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
Item No.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Industrial Access Funds for Valley
TechPark
COIINTY ADMINISTRATOR'S COMMENTS:
BACRGROIIND:
Recent inquiries and interest from prospects generated through the
Roanoke Valley Economic Development Partnership indicate that the
County should proceed with a request to the Virginia Department of
Transportation for up to $450,000 in funds from the Industrial
Access Fund Program. These funds will provide approximately one
half of the estimated cost of the initial phase of road
construction.
The Board of Supervisors and Industrial Development Authority are
involved in the marketing and site development of the Valley
TechPark industrial site. The approval of the County bond
referendum in November 1992 provided $750,000 towards site
development costs. A recent application to the Virginia Department
of Housing and Community Development for a grant for preliminary
engineering funds is expected to provide another $20,160. These
funds and other County funds in the approximate amount of $40,000
provide the initial public financial resources to develop the
Valley TechPark property into an industrial park.
Since Roanoke County does not have a specific industry identified
at this time, the staff recommends that the Board of Supervisors
proceed with a bonded project approach to have the road designed
and constructed. This will allow Roanoke County three years from
the date of an allocation by the Commonwealth Transportation Board
to locate qualified industries in Valley TechPark.
The County staff will coordinate with the Virginia Department of
Transportation to develop a local-state agreement to allow for the
construction of the industrial access road within a timely manner.
It is conceivable that access funds could be considered for
approval in April 1993 and construction begin immediately
thereafter.
J
~-~
ALTERNATIVES:
1. Proceed with the attached resolution and request up to
$450,000 of Virginia Department of Transportation Industrial
Access Funds as a bonded project so that the access road into
Valley TechPark can be constructed.
2. Wait for an industrial location decision and apply for
industrial access funds only for that specific industry.
STAFF RECOMMENDATION:
The staff requests that the Board of Supervisors approve
Alternative #1 and the attached resolution.
Respectfully submitted: Approved:
Timothy W. ubala, Director Elmer C. Hodge
Economic evelopment County Administrator
----------------------------------------------------------------
ACTION No Yes Abs
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by:
Eddy
Johnson
Kohinke
Minnix
Nickens
Attachment
~-`~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 12, 1993
RESOLUTION SUPPORTING REQUEST FOR
INDUSTRIAL ACCESS FUNDS FOR VALLEY TECHPARK
WHEREAS, the Industrial Development Authority of Roanoke
County, Virginia, and the Board of Supervisors have acquired 177
acres located in the County of Roanoke for the purpose of
industrial development; and
WHEREAS, this property known as Valley TechPark is expected to
be the site of new private capital investment in land, building,
and manufacturing equipment which will provide substantial
employment; and
WHEREAS, the subject property has no access to a public street
or highway and will require the construction of a new roadway to
connect with West Main Street, (Route U.S. 460); and
WHEREAS, the County of Roanoke hereby guarantees that the
necessary right of way for this new roadway and utility relocations
or adjustments, if necessary, will be provided at no cost to the
Virginia Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED THAT the Roanoke County Board
of Supervisors hereby requests that the Commonwealth Transportation
Board provide Industrial Access Road funding to provide an adequate
road to this property; and
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees to provide a surety or bond, acceptable
~,y
to and payable to the Virginia Department of Transportation, in the
full amount of the cost of the road, not to exceed $450,000; this
surety shall be exercised by the Department of Transportation in
the event that sufficient qualifying capital investment does not
occur within three years of the Commonwealth Transportation Board's
allocation of funds pursuant to this request.
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees that the new roadway so constructed will
be added to and become a part of the State Secondary System of
Highways.
~.
A-11293-7
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Acceptance and Appropriation of a Grant from the
Trust Fund of the Comprehensive Services Act
COUNTY ADMINISTRATOR' S COMMENTS : v~~ ,` ~%,~~„~
EXECUTIVE SUMMARY'
The Comprehensive Services Act for At Risk Youth included a
Trust Fund to provide grants to localities as start-up money to
develop innovative programs to assist in the transition into the
provision of services under the Act. Ninety-two localities applied
for the grant and the Roanoke County Community Policy and
Management Team (CPMT) was one of only twenty localities who
received the award. The County grant was in the amount of $196,523
and will cover programmatic costs from January 1993 to June 1994.
The grant will provide intensive in-home services to families
involving targeted at-risk youth. This should ultimately reduce
the amount of time spent by these youth in residential programs or
in intensive treatment at costly treatment facilities. The concept
involves working with the whole family to resolve these issues
instead of only the identified child. It coordinates the various
treatment programs which may already be helping the family in an
unstructured manner. Referrals for this service will be generated
by Social Services, Juvenile Court, schools, Youth Haven II, and
parents, as well as any other source who serves at-risk youth in
Roanoke County.
FISCAL IMPACT'
There is no local match required for this grant. The grant
will be managed by the Community Policy and Management Team. Diane
Hyatt, Director of Finance, serves as the Fiscal Officer of CPMT.
The grant is for the period January 1, 1993 to June 30, 1994. The
CPMT will be required to reapply for grant monies in the future.
The staff covered by this grant will be employees of Mental Health
Services of Roanoke Valley and will work under contract to the
CPMT.
e
RECOMMENDATION'
m+ee.:,,
Staff recommends the acceptance of this Grant on behalf of the
Roanoke County CPMT and the appropriation of the $196,523 for the
18 month period described above.
Respectfully submitted, Approve by,
-(,~.. ~I < ~'
Betty McCrary, Ph. Elmer C. Hodge
Director of Social Services County Administrator
Chairperson, Roanoke County Community
Planning and Management Team
-----------------------------------------------------------------
ACTION VOTE
Approved (~ Motion by: r,ee B. Eddy motion No
Denied ( ) to a~prov ~ aff r o mendation Eddy
Received ( ) Johnson
Referred ( ) Kohinke
To ( ) Minnix
Nickens
Yes Abs
x
x
x
x
x
cc: File
Betty R. McCrary, Director, Social Services
Diane D. Hyatt, Director, Finance
.. ~
.
A-11293-8
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request from Hollins Rescue Squad for Funding to
Equip and Train New Members
COUNTY ADMINISTRATOR'S COMMENTS: ~~~~,t,~
BACKGROUND'
The Hollins Rescue Squad has just completed a very successful
membership drive. The squad has filled vacant slots along with
adding 15 additional positions to their roster. The organization
feels that due to the increase in emergency calls this addition is
warranted.
SUMMARY OF INFORMATION:
Roanoke County has received a request from the Hollins unit for
financial assistance in order to complete the training and provide
the necessary equipment for the 15 additional new members.
The following equipment and training has been requested:
• Ten radio pagers @ $ 426 - $ 4,260
• Fifteen pairs of coveralls @ $ 100 - $ 1,500
• Fifteen sets of protective clothing @ $ 600 - $ 9,000
• CPR training funds
@ $ 35 - $ 525
TOTAL - $15,285
Staff has evaluated this request and concurs with the Hollins
organization on the need for additional volunteer personnel in
order to handle the call volume.
Also, members from Hollins will be in attendance to address
questions the Board may have.
FISCAL IMPACT'
The total cost is $15,285.00
ALTERNATIVES AND IMPACTS:
1. Appropriate $15,285 from the General Fund Unappropriated
Balance to equip and complete the training of the new members
so they can begin responding on emergency calls.
2. Defer action until the 93-94 budget process.
STAFF RECOMMENDATION:
Staff recommends that the
General Fund Unappropriated
decrease response times in
volunteers are enthusiastic
of the Hollins Rescue Squad.
could result in the loss of
SUBMITTED BY:
Board appropriate $15,285 from the
Balance. The additional members will
multiple calls. The newly recruited
and looking forward to becoming members
Delay to the 1993-94 budget process
several of the volunteers.
APPROVED:
T. C. Fu a Elmer C. Hodge, Jr.
Fire Chief County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred
To
Motion by: Bob L. Johnson to
approve staff recommendation
VOTE
No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
T. C. Fuqua, Fire Chief
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
ACTION NO.
A-11293-9
ITEM NUMBER ..4f "°'°
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: 1993 Appointments of Board Members to
Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a list of the 1992 Committee Assignments. At this
time, the Board of Supervisors may make any modifications they
wish. Many of the appointments are for specific terms and those
appointments should be made at the expiration of the terms.
Listed below is information about several of the Committees:
Liaison to the Virginia Association of Counties
VACo has requested that a member of the governing body be appointed
to interact directly with the regional representative on the VACo
Board of Directors. The Chairman has served in this capacity for
the past two years, but any Board member may be appointed.
Director of Emergency Services
On December 15, 1992, the Board of Supervisors appointed the County
Administrator to serve as Director of Emergency Services for
Roanoke County. Therefore, this appointment should be removed from
Board Committee Appointments.
Southwest Development Financing, Inc. Board of Directors
Supervisor Kohinke was appointed to this Committee on October 27,
1992. This organization will make available low-interest loans for
local tourism development in the Ninth Congressional District.
Supervisor Kohinke has recommended that Economic Development
Director Tim Gubala replace him on the Board because Mr. Gubala's
department has a broader knowledge of our tourism needs. Mr.
Gubala was also nominated to serve at the October 27 meeting, but
at that time, the Board of Supervisors appointed Supervisor
Kohinke.
]~-7
Roanoke Valley Economic Development Partnership
The Chairman of the Board of Supervisors serves on this
organization. Therefore Chairman Fuzzy Minnix should be appointed
to this position.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors approve the
necessary appointments for calendar year 1993.
Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: (1 ) r,PP R _ Fr3c~~ t~ No Yes Abs
appoint H. ODell Minnix as Eddy x
Liaison to VACo and (2) Edward Johnson x
G. Kohinke, Sr. to appoint Kohinke x
Timothy W. Gubala to Southwest Minnix x
Financing, Inc Board of Nickens x
Directors
cc: File
Virginia Association of Counties File
Southwest Financing Inc. Board of Directors File
Committee Book
Members, Board of Supervisors
..ice
BOARD OF SIIPERVISORS COMMITTEE ASSIGNMENTS
1992
LEE B. EDDY
-- Fifth Planning District Commission (3-year term expires
6/30/93)
-- Liaison to the Virginia Association of Counties
-- Recycling Advisory Committee
-- State Emergency Services Committee (As Chairman)
-- Roanoke Valley Economic Development Partnership (As
Chairman)
EDWARD G. ROHINRE
-- Audit Committee
-- Fifth Planning District Commission (3-year term expires
6/30/95)
-- Southwest Development Financing, Inc.
BOB L. JOHNSON
-- Audit Committee
-- Roanoke Regional Airport Commission (4-year term expires
2/ 10/94 )
-- Total Action Against Poverty Board of Directors (2-year term
expires 5/5/94. BLJ appointed Mrs. Elizabeth Stokes as his
designee.)
H. ODELL MINNIX
-- Clean Valley Council (2-year term expires 6/30/93)
-- Roanoke Regional Airport Commission (4-year term expires
2/10/95)
HARRY C. NICREN3
-- Cablevision Committee
-- Court Community Corrections Policy Board (3-year term expires
12/31/94)
-- Social Services Board (4-year term expires 12/31/93)
r
y
ACTION NO.
ITEM NUMBER L:•~'°"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Planning Retreat on Saturday,
January 23, 1993
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board members have indicated to Clerk Mary Allen that their
preference for a Planning Retreat is a one-day retreat on Saturday,
January 23, 1993.
Staff has suggested that the following topics be discussed:
- Utility Department Master Plan
- Tour and Discussion on the move to the Travelers Building
- Preliminary Budget discussion
Staff requests that the Board members add additional topics that
they wish to be included. You may contact the Clerk or myself by
telephone or memo, or you may add them at the January 12 meeting.
This will allow staff time to prepare an agenda and have the
appropriate staff attend the Planning Retreat.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors set a Planning
Retreat for Saturday, January 23, 1993 beginning at 8:00 a.m.
,,
~-<%~
Elmer C. Hodge
County Administrator
1
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
'""
VOTE
No Yes Abs
Eddy
Johnson
Kohinke
Minnix
Nickens
~~
~ i ~ A~ s~~c~ ~~-. ~~~~-~
1, 8 v.D~~'~ ~ PA(~~~1 ~ - ~~ ~ p ~A>
.~', R-~"% Nti'~/f~IN b ~ 'p v ~T ., ~ 0 c.~~ ~~11A i ~
~, I" ~ (.l~ ~oN S' y~o 6~'I crwTl w(~ ~YJ ~4 p ~P ~ -
7_ 1~E1,1 t u~~ (~~A ~ ~-~ ~-
~~ ~dOA-~ ~ Usk ~~ V~~vI~i Lsti~1
9 A ~T~~~~ ~u ~ rv~ ~=~ ~ i~
~ ~ ~ ~sv~ ~- ~- ~~
~~~~~~if
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request to Vacate a 50 foot Unimproved Right-of-Way
referred to as Loman Drive and shown on the map of North Burlington
Heights, Section 1 and Recorded in Plat Book 3, Page 57 on July 5,
1953
COUNTY ADMINISTRATOR'S COMMENTS:
~~~ ~~~
EXECUTIVE SUMMARY:
The petitioner, Fred Holdren, is requesting that the Board of
Supervisors vacate a 50 foot unimproved right-of-way known as Loman
Drive between the intersection of Dallas Road and Goff Road,
approximately 360 feet in length by ordinance, in order to remove
the encumbrance on the property that they presently maintain.
BACKGROUND:
Mr. Fred Holdren, has petitioned Roanoke County to vacate a
50 foot unimproved right-of-way known as Loman Drive between the
intersections of Dallas Road and Goff Road, approximately 360 feet
in length, as shown on the map of North Burlington Heights, Section
1, recorded in Plat Book 3, Page 57, on July 5, 1953.
The petitioner is requesting the vacation in order to remove
the encumbrance on the property that he and his neighbors presently
maintain.
t
G-~
SUMMARY OF INFORMATION
Roanoke County has received a letter of opposition for
vacating the right-of-way from Mr. Henson, one of the adjacent
property owners.
Mr. Henson has expressed he opposes vacating the right-of-
way for several reasons:
1. He is concerned that since he and his wife are on
a fixed income that the additional property would
increase their real estate taxes.
2. Mr. Henson has placed a gravel driveway onto the
right-of-way to provide access to the rear of his
property and if the right-of-way is vacated Mr.
Henderson will incur the expense of relocating his
gravel driveway.
I have investigated Mr. Henson's concerns above the increase
of his real estate tax and was informed by the County Assessors's
Office that the approximate 5,650 square feet addition to his lot
would only increase his real estate tax by $5.60 a year.
Since the right-of-way is presently maintained by the adjacent
property owners and no other objections have been received, County
staff concurs with the right-of-way vacation on the following
conditions:
1. That a 20 foot sewer easement be retained because several
homes in this area are not on County sewer.
Roanoke County is requesting that the described right-of-way
be vacated in accordance with Chapter 11, Title 15.1-482 (b), Code
of Virginia 1950, as amended, by the adoption of the attached
Ordinance.
First reading of the Ordinance is scheduled to be held on
January 12, 1993; the public hearings and second reading is
scheduled for January 26, 1993.
STAFF RECOMMENDATION
County staff recommends that the Board of Supervisors adopt
the proposed Ordinance to vacate the reference right-of-way and
instruct the County Attorney in preparation of the Ordinance to
reserve an exclusive 20 foot sewer easement.
2
G-I
MITTED BY:
Arnold Covey, Dire for
of Engineering & nspections
ACTION
Approved ( ) Motion by:
Denied ( )
Received ( )
Ref erred
To
pc: Paul Mahoney, County Attorney
APPROVED BY:
Elmer C. Hodge
County Administrator
Eddy
Johnson
Kohinke
Minnix
Nickens
VOTE
No Yes Abs
3
G-I
NORTH
NGRTH BURLINGTON HEIGHTS SECTION 1 /
PLAT BD~K 3 PAGE 57
/ L0.T i
PROPERTY OFD
4~ DEAN C. HENSON .
vQ`J TAX MAP No. 27.05-e-1
50' RIGHT-DF-~/AY ~' o~ -
TO BE VACATED 2 6,ps, LOT 7
• 232,7- PROPERTY OFD
20' S.S, EASEMENT FREDERICK R. HOLDREB
TO BE RETAINED ~~'6,Ig, TAX MAP No. 27.05-8-13
(0,196 Ac.) LOT 3 ~
PROPERTY OFD gNdRI 28Sp,
SANDY MCGLOTHLIN ~'F~2
TAX MAP No. 27,05-9-I c''1 , c''1,22~
LOT 4 'ti
a
PROPERTY OFD ~~~
GARY R. D~NITHAN (~
TAX MAP' No. 27.05-9-2
ROANOKE COUNTY TO VACATE AND CLOSE A 50 FOOT UNIMPROVED RIGHT-OF-WAY
ENGINEERING 8c REFERRED TO AS LOMAN DRIVE
INSPECTIONS DEPARTMENT
4 ~
G-i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 12, 1993
ORDINANCE VACATING A 50-FOOT UNIMPROVED PAPER STREET
REFERRED TO AS LOMAN DRIVE AND SHOWN ON THE MAP OF NORTH
BURLINGTON HEIGHTS, SECTION 1 (PB 3, PAGE 57)
WHEREAS, Fred Holdren has requested the Board of Supervisors
of Roanoke County, Virginia to vacate a 50-foot unimproved paper
street referred to as Loman Drive and shown on the map of North
Burlington Heights, Section 1 in the Hollins Magisterial District
as shown in Plat Book 3, at page 57 of record in the Clerk's Office
of the Roanoke County Circuit Court; and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption
of an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431
of the 1950 Code of Virginia, as amended, and a first reading of
this ordinance was held on January 12, 1993; and the second
reading of this ordinance was held on Janury 26, 1993.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a 50-foot unimproved paper street referred to as
Loman Drive between the intersections of Dallas Road and Goff Road
and approximately 360 feet in length and shown on the map of North
Burlington Heights, Section 1, in the Hollins Magisterial District
of record in Plat Book 3, at page 57, in the Office of the Clerk of
the Circuit Court of Roanoke County, Virginia, be, and hereby is,
vacated pursuant to Section 15.1-482 (b) of the 1950 Code of
Virginia, as amended; and,
G--
2. That as a condition of the adoption of this ordinance, the
County reserves and retains a 20-foot sewer easement as shown on
the attached plat prepared by the Roanoke County Engineering and
Inspections Department; and,
3. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
4. That Fred Holdren shall pay all fees required to accom-
plish this transaction and that the Director of the Department of
Engineering and Inspections shall record a certified copy of this
ordinance along with the attached plat in the Circuit Court Clerk's
Office; and
5. That pursuant to § 15.1-485 of the 1950 Code of Virginia,
as amended, the Circuit Court Clerk shall write in plain legible
letters across the part of the plat vacated, the word "vacated" and
also make a reference on the same to the volume and page in which
the instrument of vacation is recorded.
c:\wp51\agenda\vacation\loman
r i~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TIIESDAY, JANIIARY 12, 1993
RESOLIITION 11293-10 APPROVING AND CONCIIRRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for January 12, 1993, designated as Item I - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 11,
inclusive, as follows:
1. Confirmation of Committee Appointments to the
Library Board and Mental Health Services of the
Roanoke Valley Board of Directors.
2. Acceptance of Water Facilities Serving Forest Edge,
Section III.
3. Request from the Vinton Moose Lodge 1121 for
Approval of a Bingo Permit for 1993.
4. Request from the Roanoke Moose Lodge #284 for
Approval of a Bingo Permit for 1993.
5. Request from Roanoke Moose Lodge #284 for Approval
of a 50/50 Raffle Permit for 1993.
6. Request from Women of the Moose Chapter 1551 for a
50/50 Raffle Permit for 1993.
7. Request from Northside Athletic Booster Club for a
50/50 Raffle Permit for 1993.
8. Donation of Right-Of-Way and Drainage Easements in
Connection with Tinkerdale Road Extension.
9. Donation of Drainage Easement in Connection with
the Fontaine Drive Project (P-53) to the County of
Roanoke.
10. Donation of Drainage Easements in Connection with
the Oakland Blvd. Project (P-127) to the County of
Roanoke.
11. Request for Approval of Resolution Amending the
Early Redemption Provision of the $3,700,000 Public
Improvement Bond Anticipation Notes.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Bingo/Raffle File
Cliff Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Diane Hyatt, Director, Finance
ACTION NO.
A-11293-10.a
ITEM NUMBER ~ "" !
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Confirmation of Committee Appointment to the
Library Board and Mental Health Services of
the Roanoke Valley Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the December 15, 1992 meeting, the Board of Supervisors made the
following nomination:
Library Board
The Library Board has amended by their bylaws to allow their
members to serve more than two consecutive terms.
Supervisor Nickens is nominating Carolyn Pence to another four-year
term, representing the Vinton Magisterial District. Her term will
expire December 31, 1996. He asked that her appointment be
confirmed at this time.
Mental Health Services of the Roanoke Valley Board of Directors
Supervisor Nickens nominated Dr. Cheri Hartman to a three-year term
expiring December 31, 1995. This is an at-large appointment and
must be confirmed by the five participating localities.
STAFF RECOMMENDATION:
It is recommended that the above nominations be confirmed by the
Board of Supervisors.
Submitted by:
Approved by:
~~~Z.~ .
Mary H. A len, CMC
Clerk to the Board
Elmer C. Hodge
County Administrator
t
~-I
----------------------------------------------------------------
ACTION VOTE
Approved ( ~ Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Library Board File
Mental Health Services of the Roanoke Valley Board of Directors File
December 14, 1992
ITEM NUMBER ~"
A-11293-10.b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
SUBJECT: Acceptance of Water Facilities Serving Forest Edge,
Section III
COUNTY ADMINISTRATOR'S COMMENTS: .-~
~~~~
SUMMARY OF INFORMATION:
The Developers of Forest Edge, Section III, Fralin and Waldron,
Inc., have requested that Roanoke County accept the Deed conveying
the water facilities serving the subdivision along with all
necessary easements.
The water facilities are installed, as shown on plans prepared by
Lunsden and Associates entitled Forest Edge, Section III, dated
June 8, 1989, which are on file in the County Engineering
Department. The water facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT'
The value of the water construction is $24,000.
RECOMMENDATION'
Staff recommends that the Board of Supervisors accept the water
facilities serving the Forest Edge, Section III subdivision along
with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these
facilities.
ACTION #
~-~
SUBMITTED BY:
APPROVED:
~ v ~,
Clifford a' P.E. Elmer C. Hodge
Utility for County Administrator
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
s~
DEED CAF= EASEMENT AND ASSSGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 25 day of November
1991, by and between: Fralin and Waldron, Incorporated hereinafter referred
to as the "Developer," party of the first part; the BOARD OF StIPERVISDRS OF
R4ANC~KE Ccll1NTY, VIRGINIA, hereinafter referred to as the "Board;" party of the
second part; and ELMER C. HODGE, County Administrator of Roanoke County,
VIRGINIA, party of the third part.
: W I T N E S S E T H
THAT FOR AND IN C~NSIDERATIDN of the mutual benefits to accrue, the
Developer does hereby GRANT, C(?NVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple Unto the Board all water and/or sewer
lines, valves, fittings, laterals, connections, storage facilities, sources of
water supply, pumps, manholes and any and all ether eeluipment and appurtenances
thereunto, in and to the water and/or sewer systems in the streets, avenues and
public utility, water and/or sewer easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows; to wit:
As shown on the plan entitled Forest Edge, Section III dated June 8,
1989 made by Lumsden and Associates and on file in the Roanoke County
Engineering Department,
Page 1 of 3
The Developer does hereby covenant and warrant that it will be responsible
far the proper installation and construction of the said water and/or sewer
systems including repair of surface areas affected by settlement of utility
trenches far a period of one (1) year after date of acceptance by the Board and
will perform any necessary repairs at its cost.
Elmer G. Hadge, Gaunty Administrator of Roanoke County, Virginia, party
of the third part, hereby jains in the execution of this instrument to signify
the acceptance of this conveyance pursuant to Resalution Na.
adapted by the Baard of Supervisars of Raanake Gaunty, Virginia.
WITNESS THE FOLLOWING signatures and seals:
Developer: ~.:~~~i~l~~~,~-
By:
"C kG !~
By;
.~
As:
State of: Virginia
~2~~t~t/Gity af: Roanoke to wit:
The foregoing deed was acknowledged befare me this:
day of November ig 91
26th -
By: Richard S. Whitney, Jr. as Exec. Vice President
Duly autharized officer Title
on behalf of Fralin and Waldron, Inc.
(i n ~ ~ .
Ncat'ary Public
My Commission expires:
October 24, 1992
Page 2 of 3
~-o~
Approved as to farm:
County Attorney
State of:
County,/City of:
County Administrator of Roanoke
County, Virginia
By
Elmer C. Hodge.
to wit:
The foregoing deed was acknowledged before me this:
day of 19
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
My Commission expires:
Revised 1C/16/9C
Page 3 of 3
~-+"
NORTS
WATER FACILITIES SERVING FOREST EDGE, SECTION 3
SNGINBSRING
A-11293-10.c
ACTION NO.
ITEM NUMBER
~-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Approval of a Bingo Permit for Calendar
Year 1993 from the Vinton Moose Lodge 1121
COUNTY ADMINISTRATOR'S COMMENTS:
SUNIIKARY OF INFORMATION:
The Vinton Moose Lodge 1121 has requested a permit to hold Bingo
games in Roanoke County for the calendar year 1993 on the dates
listed in the application. This application has been reviewed with
the Commissioner of Revenue and he recommends that it be approved.
The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Bingo Permit for the
calendar year 1993 from the Vinton Moose Lodge 1121 be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (~ Motion by: Bob r,. 7ohnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
,~
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
-
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. se~C.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. s_e~c. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT
Name of Organization
Street Address
BINGO GAMES ~_
a~
Mailing Address ~ C7 _ ~ X 14 Z
City, State, Zip Code
Purpose and Type of
Organization ~+~p~C'.~.y~A~ ~-r~Ve- ~Y1~An.~~
~~ ~
When was the organization founded? I~~ a
1
c
"~
Roanoke County meeting place? y ~ ~ ~~, ~(~10o sQ t,~a;~ ~~' ,
Has organization been in existence in Roanoke County for two con-
tinuous years? YES / NO
Is the organization non-profit? YES1~ NO
Indicate Federal Identification Number # S -O~S~I- ~9 ( _
Attach copy of IRS Tax Exemption letter.
Officers of the Organization: 1
President: ~A1~ S~v,e~. _ Vice-President ~ ,2~ .a lo~.J
Address: X345 ~u~ A,rc St '~. Address:
~OZ~., ~fA 2~}oly-
Secretary: ~o~ ~~e_~~~~.,, Treasurer : ~,2~, ~ ~ ._~~ ~
Address: ~~~~. ~.~ss.,.~„n Address:
~. U R l~ l'1~
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name 1 P ~ t 1~ ~ ~ z~e JL
Home Address 1~32LlYYVar~s1~.1` ~__(~~r„ Vy0 ~~ lJ3
Phone 3$ a-~- c~j t~ Bus . Phone ~ 90-(Z SS
A COMPLETE LIST OF THE NAMES
SHIP MUST BE FURNISHED WITH TH:
Specific location where Raffle
RAFFLES: Date of Drawing
BINGO: Days of Week & Hours of
~1 Sunday
~-Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
AND ADDRESSES OF CURRENT MEMBER-
CS APPLICATION.
or Bingo Game is to be conducted.
~~~,~, v~ ay~7~ - l.~ 3~.. }fin\~
Time of Drawing
Activity:
From~~pyti, To l~ Pm
Fr om~yr To I z ~ ins
From To
From To
From To
From To
From To
2
~` ~ ~~.
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary. '~o,~-C-~~ ~ ~ ~~,~ Aid C~~s
y a
r~ \ ~}-
V O vJY1 D l'~ ~ o. ~+-~ \ ~\ Vv~a-e d ~ \ '~+ ~ ~ A~\ ~YLAY'~. \ G'1,+q ,~ J '~ 1n l~\ 14'~"S~~ ~ A W~
"" ~\'~-~-'~ ~0 O S Q-` `~+~ ~ d ~,p O ~A~ N V e,~ ~j @~/~o O~ ~ ~2Y \ JL9'f^ti.4~ ~`~'+~.~,
lan..Q ~ \-~-/C~V~e. el~_ b 'C Yl~,~~ 2 vL~ ~ ~ A-,..~ ~ ~\: 90 ~~ O ~A~2 ~ ' `2S `~
3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name : ~ ~ ~ a,~-, ~ ~ ~ ~ I I ~ ~
Address : ~.~ ~ ~1 1~~~,, ~~~ P-~-1 y ~~;~~ ~ ~
County 1`~2ir~ e~ State~R Z ip ~~. ~ ^ ~ r
1/~,~ ~
Is the building owned by a 501-C no
l~ a~ ' ~
Seating capacity for each location:_
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS M
1. Gross receipts from all sources
Bingo games or Instant Bingo by calenc
dar year period.
BINGO INST.
1st Quarter
2nd Quarter
1:
2n_ ,quarter
3rd Quarter
4th Quarter
Total ~3g3 22~ 6"
3rd Quarter
4th Quarter
Total $1i43~o1~.~
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles?~~o,o
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? ~~
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
l l~ o~
4
.-
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? ~ ~o
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?~_
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? ~.~
-Q.
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~
9. Does your organization understand that a Ewa percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? (~ ~ „
-~
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? l.~Le.,o
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? 1J~Q~
13. Does your 'organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member o.r employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? ~,~
5
14. Has your organization attached a complete list of its member-
ship to this application form? V~3~
15. Has your organization attached a copy of its bylaws to this
application form? ~,,a~
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, person 1 property,
or both and identify exempt property. e~~ g1,:~,~ ~ ~ 1,~.,,,,~
17. State the spe~{cif^ic typpe and purpose /~of .}t._he organization .
{= O .w-'C p p ~.. s \ 4 .l T n ,.. ,. ei. ~r .i1 \ '~ e,..__ \ . _ L Vw 1 'e.c~ : x. _ 1 C, r(\s ~C 1 0 ~Jti._
~~ bW.~ rZAi~i~e
18. Is this organization incorporated in Virginia? ~¢j
If yes, name and address of Registered Agent:
n ~.. ~ ~ a n.a. ~.,ti o ~- IrRo o c~
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? ~-G,
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
N ~ (If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
6
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week? ~,o
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and X4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies? t~ a
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?t~Q~
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded? ~.~
d. A complete and itemized record of all receipts and disburse-
' ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?lam. _
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?~e~
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3$ of the gross receipts of an organization's
Bingo operation? ~~
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
26. Does-your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location? c~ ~
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?~~
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
~ ~ 7
_ ~~
Name
t
Subscribed and sworn before me,
My commission expires:
`c~ ~~ sf -3 ~ 19 ~ S
~r (~ 3 Z~1mAr~-v,~w,
Home Address
this '~ ~ day of -)r~>~„r~- 19 `l ~
~~~°~?~.
Notary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.0. Box 20409
Roanoke, VA 24018-0513
ails 3
8
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
r' n~
at ommi sinner of venue
The above application is not approved.
Date
Commissioner of the Revenue
9
t
ACTION NO.
A-11293-10.d
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Approval of a Bingo Permit for Calendar
Year 1993 from the Roanoke Moose Lodge #284
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Moose Lodge #284 has requested a permit to hold Bingo
games in Roanoke County for the calendar year 1993 on the dates
listed in the application. This application has been reviewed with
the Commissioner of Revenue and he recommends that it be approved.
The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Bingo Permit for the
calendar year 1993 from the Roanoke Moose Lodge #284 be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
Minnix x
To ( ) Nickens x
cc: File
Bingo/Raffle File
.z- ~
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR_PERMIT _'I'O__CONDUCT_RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. 'Phis
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. seg. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
seg. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits sh--;l be guilty of a Class 1 misdemeanor. Any person who
uses any park of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT BINGO GAMES ___~
~ 1_
Name of Organization ~G~ -~:~ ~r ~>~ ~_ ~1~~~' ~~' ~c~cr~~ ~ ~~~' `~
Street Address ~~ 1 ~ ~~ ~~zz"~~ ~~.- ~'~~ ~/ 1 r' y ~/'
.~ ~ ~ ~ ,
Mailing Address r • ~. ~"~__~ ;.~ ~ __
City, State, Zip Code __~~; r L- ~r~~_ ~`~~ . ___
Purpose and Type of Organization _f- /'4-t ~~F~~',~~ft
When was the organization founded? )f~ / `.i
Roanoke County meeting place? ~jc~ ~: ~ ~ ~-c c:l ~ ~
~ i
- ~J
Has the organization been in existence in Roanoke County for two
continuous years? YES~_ NO
Is the organization non-profit? YES ~ NO
Federal Identification Number ~~1 - C''L ~' ~`~ `) 2
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
~~ „ ,,, ~ 1 C ~~ ~ 'c. ~
P~~_ =%7vnt- !~ C4. ~/~,' G, ~ +J ~ ~) ~1 j v-icre-~fc~3`~EI`t't JL%L' ~ ~ > >i 2
Address: ~~ ~i~.,{11y ~r~. Address: ~~ ~'. ~''X ~~D~-
'~ ~'G' ~t t. , ; ~~~
_., , ,
x.11^ ~z-~~~
c ~,+~„~.~; .~~ . ~~ !"l"~~ t''.`~'~~. `Treasurer: (s-, ~~~ ~') ;>
~;-:
Address : Z1 y ~ J ~, l~~>~ti,-,, ~~r° Address : ~?''~ j `~ ~~-< ~, ~ I
~ .,
`- 1 ?~l -~
_ ~ _.. f
Member authorized to be responsible for Raffle or Bingo operations:
Name : _1" n~ r °~ ~ C~- ~ ;'- ~ ~ c l~,
~~ ~ 1~>~
Home Address ~ ~`> ~> ~~ ~~~ ~ o ~ ~ 1~ r~. .~„_~~ .-~-r J ~"~i . -=~
Phone ~> ~ ~ - "~ t 2 3 Bus Phone ? ~ y .- 7 3 ~. =~_
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
lJC' c'. L.. P ~:! c ~~` j ?. j ~ ~. ~ -.,_ ~l Gi G~c-' ~J~-;._ ~,r ~. t. (f i~ y 1.,~ r- ~ `~,,... ~ +' ~'". ~ l ~ °'...
RAFFLES: ate of Drawing J Time of Drawing
BINGO: Days of Week and flours of Activity:
Sunday
~_Monday
Tuesday
Wednesday
~_Thursday
Friday
Saturday
From To
From :DC To lL''°~~' ~/'9
From To
From To
From ?'GDi/'- To iG'3~ ~ h
From To
From To
?.
State specifically how the proceeds from Dingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
~.in~. i" ! ~,.<',.. ~' ~ e_. ,~. i,.ci /.'!~ 1 iG' "~c~[ 1 L' ~ ~C i~ ~' `> l.' c~Gt ~~ ~ '
,~~ j
1..~'t ~..~ ~ -~-- yt pt 5 r-,~i ~ ~ `~" {_._/~, 1 / ~,-. C'(. p h~'~ °.) / y., , ~ 7) E" ~' ~ lam/'' ( .,7
~ ! !. l ~ ~~~C iVt n-` (.~ l
-h ~ ~ cat{~,~i
-~ ;
f-t ~i r , y~ ~ C .ti (7 ~ ='r c f 1i i' ~,t J/ ~ / (- ~ ~ t~ /Yrvt %' ! C 5
r / l
3
,-
BINGO: Complete the following:
~!
Legal owner(s) of the building where BINGO is to be conducted:
r _
Name : /1 r~% ~ c;~t~.._ f~~vC- 5 ~- ~ L'~ `' ~= ~~~
Address: ~ l~` i?~~x ~ `' J'
-~
County 1` Gl, : ~'%~.~'. State ~ .w 7IP '~~/ ~ ~~ ^j
Is the building owned by a 501-C non-profit organization? y~'
Seating capacity for each location: 7CL'~'
Parking spaces for each location: _____ "7G'~-
ALL RAFFLE AND BINGO APPLICAN`T'S MUST ANSWER QUESTIONS 1-19
1. Gross receipts from all sour^p~ related to the operation of
Bingo games or Instant Bingo by ca iar
year period. -~ L ~ ^^QQs~
BINGO IN: /~ F- ` r 1
1st Quarter j ~;~ . 2 ;~ ~ lsi '~ 1 n
a
2nd Quarter ~~`~~~~~~'~~ 2nc
3rd Quarter `~ ~ / ~ ~ 3r~
4th Quarter ~t 2~`s'.L'~.~ 4t'
TOTAL ~-l~~j ~!_`I= TO
2. Does your organization unde of
law to en"ter into a contract witt on,
organization, partnership, or c .ion
whatsoever, for the purpose of o~_ ing
Bingo Games or Raffles? ~"~,^."
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? yr'
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles? j~~c
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day, of DECEM$ER of each calendar year for which a permit has
been issued? }~~?
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no, later
than sixty days following the last day of such quarter? y
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or eclucat iona 1 purpo c' ; for which the orcl;~n i •r,~~t i on i spec i f i r.;~ I 1 y
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? y~
9. Does your organization understand that a two (2) percent audit
fee~of the gross receipts must be paid to the County of Roanoke
upon submis:° +: ~n of the annual financial report due on or before the
first of December? y?j
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? ?~~'j
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, flr
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? ~~ ~> _ __
12. 'Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke?
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? .yt_
14. Has your organization attached a complete list of its
membership to this application form?~,.i j-rJ~.
15. Has your organization attached a copy of its bylaws to this
application form? C'l,-~ t= ~ 1 e_
16. Has the organization been declared exempt from property
taxation under the Virginia Constitution or statues?
If yes, state whether exemption is for r al, personal property, or
both and identify exempt property. jti,~~ t~~ ,~',°c. i~ ~ ;~--{-y
17. /S_tate the s ecific type and purpose of the organization.
18. Is this organization incorporated in Virginia? Y~ <:;
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? ,~`~;,
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registratio by
the Virginia Department of Agriculture and Consumer Affairs? ~,
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
6
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week? y',~ S
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and 'the
amount of receipts and prizes on each day? ~f> _
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game .prize or jackpot
from the playing of Bingo is awarded? ~~~_
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit? ~?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such locations and at such times as are specified in this
application? ~~
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3$ of the gross receipts of an organization's
Bingo operation? /~:~
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age? y~-~;
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations ,that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? j/~ ~ (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained or be on file which authorizes this use
at the proposed location? j~
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal? y'e'{,;
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
c. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
28. Does.you organization understand that annual gross receipts
from bingo games or raffles in excess of five hundred thousand
dollars ($500,000.00), shall attach to such report an opinion of a
licensed independent certified public accountant that (i) the
annual financial report presents fair]_y, in all material respects,
beginning cash, receipts, operating cost, use of proceeds, and
ending cash. (ii) the proceeds of any bingo games or raffles have
been used f;r those lawful, religious, charitable, community or
education purposes? y~'`~ Does your organization
understand the failure to file the opinion of a licensed
independent certified public accountant shall cause the automatic
revocation of permit? ~~~
8
NOTARIZATIOt:• THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Sigy(egl by:
~+ I ~ .~
e ~ Title ~ Home Address '
Subs`~ribed and sworn before me, this C"C r~- day ofi ~119r
in the County/C-~y of_'~~~~~,~~ _ Virginia.
My commission expires:
C
.~~ "~3 j --- _ -19~ ---~-~~
Notary Publi
RE'1'URN 'T'HIS COMPLE`1'ED APPLICA`I'lUN `i'U:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
r
,,~ 1~, 'vim; , 2~~i~
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
~+ n ~ ~ ~) I
Da e Co mission~r of the evenue
The above application is not approved.
Date Commissi no er of the Revenue
9
Addriss any re=F;Iw fa: is t+, , ;.,+~:, F'lara, Balt+niore, Md. 21201
~~.~ !ii'`sUtlil~~G~~f~ ~~~} f~Gt1CQ ~1'PC~~]~(~~G7~I
;~ , sly"~~{ i~)~PC~~r:~f~COP
Internal Revenue Service
D, re ~ In rePIY refer to:
October 26, 1976 E0: 7300: E.L. Poulson
Telephone: -~(~OI) 962=3395
Loyal Order of Moose #284
P.'o. Box 1133
Roanoke, Virginia 24006
Gentlemen:
This is in response to a telephone call on the above date from fir. Julian
Mowles, requesting a copy of an Exemption Letter for the Loyal Order of
Moose # 284.
The records ~Sn our office indicate the Loyal Order of Moose #284 is part
of a Group Ruling. Therefore, an Exemption Letter will have to be obtained
from your parent organization.
However, the records in our office also indicate exemption from Federal In-
ccme Ta.x was granted to the Loyal Order of Moose #284 in August 1935 under
Section 501(c)(8) of the Internal Revenue Code. The Employer Identifica-
tion Number assigned to your organization is, 54-0287492.
This letter may be used as an Exemption Letter. The exemption remains in
effect as of this date.
Sincerely yours,
Fr
Gerald G. Portney
District Director
r~~
A-11293-10.e
ACTION NO.
~~
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Approval of a Raffle Permit for
Calendar Year 1993 from the Roanoke Moose Lodge
#284
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Moose Lodge #284 has requested a permit to hold Raffles
in Roanoke County for the calendar year 1993 on the dates listed in
the application. This application has been reviewed with the
Commissioner of Revenue and he recommends that it be approved. The
application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit for the
calendar year 1993 from the Roanoke Moose Lodge #284 be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
~~~
COUNTY OF ROANOKE, VLRGINIA
COMMISSIONER OF THE F.EVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. 'T'his
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. s~~c. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
s_eg. of the Roanoke County Code. `These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT X BINGO GAMES
~~ ,~ ~ 4'
Name of Organization iC,v~~ i,c;~f,: / ~G'G_`-~c- l,v°~~, ~' ~~: v ~'l
Street Address ~~ ~? 3 .~ Lam; ~-~, ; ~,. {; <>~ ~% ~ ~ l ~, ~ ~,-
Mai 1 ing Address _ _ ~~ L . i,1r. x t; =.; `,~'
r
City, State, Zip Code `><~, ~~ ,,~ ~'t"~i 2 ~% ~~
Purpose and Type of Organization. j--~ ,~.~:;a!~;-;G.~
When was the organization founded? /`11
Roanoke County meeting place? ~' ,U> ~~~ L-_G~c1 ~ ~
_' ~
• ~ • , ~ `~~
Has the organization been in existence in Roanoke County for two
continuous years? YES ~_ NO
Is the organization non-profit? YES ,~ NO
Federal Identification Number ~~- c~'2 ~ ~7 ~/ `~ 2
Attach copy of IRS `Pax Exemption Letter.
Officers of the Organization:
l:rG,1.,.> (~'~ (J ~/'~ l f / 1
t/` 1 Gl ~ ~J l r l ''] ~
~%
n-^-•~ L J (. ri,' ~/,~ r r? T t _l+
'~ot-Z- ~-~-~:~--E~@ I~t . S C~ ~/i /r
-C' p ..'1
1 1 l G ~
u `~C1
.
t -
~
Address : 3~:pb C~~+~~~.~ibr~ ~'.:I~ r~.~ ~~ Address : tt'. ~~ ~C> ~ ~ Lf D'Z
) ,r t,/tom
~~d1 i i? r" ~~__ `_ 1 ( J ~
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`'"' ~J ~Gt r,r ~~;~"~!- Treasurer: r ~-
-'
Address : ~ :Z ~/~?- %'1) ~ ~ ~~ fir--. T
~ r
Address : ~' ~' l`.7 K
~a ; -1,-i
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r t
,
---
Member authorized to be responsible for Raffle or Bingo operations:
Name : "~ - Lei rr~y t~'c~ ~=. _f:~ T-.
ry , ~ <~
Home Address ~'- Z ~ ? ~'t ~~"1 ~i .-Yi ~(~ n ~ ~ ~ r7 r;' Y.E.' ~ ~''i:'~ ~ (y''~,' ri
.,
~~''%' r
Phone 7~L/-~. 1 ~? ,~ Bus Phone ,_ ,>~ -.l ?-
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
~-~ 0 ~ ~ ~' !_G~' Gj ~~ ~ .~ Z ,3 ,-~'- ~_ ~~~ `~ ~t ~J ~ Gi L« ;~ ) J~ %~ ~~: ~ ..psi.. I o. ,•yl ~ ~ %~
RAFFLES: Date of Drawing `~E>~ ~r-}~t~,x-)Time of Drawing
BINGO: Days of Week and Hours of Activity:
Sunday From To
Monday From To
Tuesday From To
Wednesday From To
Thursday From To
Friday From To
Saturday From To
2
_L
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
l ~ _~._.
1
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BINGO: Complete the following:
~""
~....~
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State ZIP_~ `jam ~DOS~~
Is the building owned by a 501-C non
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE ANU BINGO APPLICAN`T'S MUST
1. Gross receipts from all sources
Bingo games or Instant Bingo by calen~
year period.
BINGO INSTAN
1st Quarter J' 3 ~' S `~
2nd Quarter `,~~, ~°.~~Z'?
3rd Quarter c17F l ? Z
1st Qua
~~
r
2 nd Qua , ~,~ , , ~
3rd Quarter ~G ~ ~ ~-
4th Quarter f 2 `~ '7 G"~
-~ 4 th Quarter ~? `;. ~. ~ 1
TOTAL ~~ ~ ` `~ ~ ~ TOTAL jC'C?, S J
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or .firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles? y~~;
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? ~<:%,;
4. Does your organization understand that the Commissioner of the
.,Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles?~E=,s
~~8L~
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of DECEMBER of each calendar-year. for which a permit has
been issued? y~~~
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? ~ 5
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained? ~~'
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? ~~~s
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of December? ~e°:a
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated ~in the permit application? ,~~~
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? '~e
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke? N~
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? y~
14. Has your organization attached a complete list of its
membership to this application form? ~~'n r~~l~%
15. Has your organization attached a copy of its bylaws to this
application form? (?,-r ~ i
16. Has the organization been declared exempt from property
taxation under the Virginia Constitution or statues? `~
If yes, state whether exemption is for real, personal property, or
both and identify exempt property. ~e~tl _~~,-~,~r'~'y __
17. State the specific type and purpose of the organization.
~. I ~
18. Is this organization incorporated in Virginia? E'S
If yes, name and address of Registered Agent:
==~ • Li ~" r ~ Ica ~ fi=' ."~
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? /La~~_
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registratio by
the Virginia Department of Agriculture and Consumer Affairs? ~~~
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
Fair Market Value
6
ALL BINGO APPLICANTS MUST ANSWER QUES`T'IONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b.
c.
A record in writing of the dates on which Bingo i
the number of people in attendance on each date,
amount of receipts and prizes on each day?
(These records must be retained for three years.)
A record of the name
door prize, regular
from the playing of
to whom a
jackpot
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
. annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization
be conducted at such time a
only at such locations and
application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3~ of .the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?
and address of each individual
or special Bingo game prize or
Bingo is awarded?
understand that instant Bingo may only
s regular bingo game is in progress, and
at such times as are specified in this
s played,
and the
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? (Certificate must be attached.)
26. Does your organizatio
Occupancy must be obtained
at the proposed location?_
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
c. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
28. Does you organization understand that annual gross receipts
from bingo games or raffles in excess of five hundred thousand
dollars ($500,000.00), shall attach to such report an opinion of a
licensed independent certified public accountant that (i) the
annual financial report presents fairly, in all material respects,
beginning cash, receipts, operating cost, use of proceeds, and
ending cash. (ii) the proceeds of any bingo games or raffles have
been used for those lawful, religious, charitable, community or
education purposes? Does your organization
understand the failure to file the opinion of a licensed
independent certiied public accountant shall cause the automatic
revocation of permit?
n understand that a Certificate of
or be on file which authorizes this use
8
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
S i g n~~~ by
,/ ~ f ; ~~
'`''T G~7Y~l/r( `~~1`~LL~a ~ 7~ ~~ ~k ~G?Ltvr~ ~~, ~~4;H~'~~/ ~G< L~/J~
N Title Home Address
Subscribed and sworn before me, this day of[~~19~%~
in the County/C~itp of ~ Virginia.
My commission expires:
~- --~ Notary Pub c
RETURN THIS COMPLETED APPLICATION 'I'O:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
~.~ s - ~ ~ ~ C~ ~.
Date ~ ommis inner of t e Revenu
The above application is not approved.
Date Commissioner of the Revenue
9
Addru,:a any rrtt~~;}~ i~~- i 4 H<<l~~„~~, i'la:a, LialUniore, Md. 21201
~~~; :~'~Sirlru'~ii)S~ Ofd ~r~iC~~~~~~;~~~~lL~~
~ ,~1, :iii 1~~:~ i~-~~C~(~?r~~SC~)Q
Internal Revenue Service
Dat r. ~. I In reply n}er to:
October 26,. 19761 E0: 7300: E.L. Poulson
Telephone : ~ .(~3OI~ 9fi£-3~5- -
Loyal Order of Moose #284
P.O. Box 1133
Roanoke, Virginia 24006
Gentlemen:
This is in response to a telephone call on the above date from I~Ir. Julian
Mowles, requesting a copy of an Exemption Letter for the Loyal Order of
Moose # 284.
The records ~n our office indicate the Loyal Order of Moose #28l~ is part
of a Group Ruling. Therefore, an Exemption zett~r will have to be obtained
from your parent organization.
However, the records in our office also indicate exemption from Federal In-
come Tax was granted to the Loyal Order of Moose #284 in August 1935 under
Section 501(c)(8) of the Internal Revenue Code. The Employlar Identifica-
tion Number assigned to your organization is, 54-0287492•
This letter may be used as an Exemption Letter. The exemption remains in
effect as of this date.
Sincerely yours,
Fa
~~ ~J
Gerald G. Portney
District Director
s
ACTION NO.
ITEM NUMBER
A-11293-10.f
~ -- tv
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit for
Calendar Year 1993 from the Women of the Moose
Chapter 1551 Vinton
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Women of the Moose Chapter 1551 Vinton has requested a permit
to hold 50/50 raffles in Roanoke County for the calendar year 1993
on the dates listed in the application. This application has been
reviewed with the Commissioner of Revenue and he recommends that it
be approved. The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a 50/50 Raffle Permit
for the calendar year 1993 from the Women of the Moose Chapter 1551
Vinton be approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
~~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L_ ,Tohn~on No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
-.[_ "' ~'
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that. may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. sect. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT ~ ~~ S~ BINGO GAMES ~~
Name of Organization ~~/J~rT (~'~ d~~ ~~1,~.--~ ~i~~~~ /~5~~ ~~'~~(
Street Address ~ ,~ ~
Mailing Address ~ U ~ D ,~ ~ ~ ~-
City, State, Zip Code ~ ~ ~ ,~,~ ~ t~ ~ ~/7 `
Purpose and Type of Organization ~ '~
._
~~~~ _~~ ,~
iCiVe:-~t,c.,.1.a..~ -~-~ _ ~~ ~-~,'~.~/rtiiL.~.r..c~t~.~ ~;'~i~-G~-'y~~`~~~
,•,
When was the organization founded?
Roanoke County meeting place? ~%,?~,.~ "~ 61.'~~~ i,~~n' ~~,~r1 ~ ~~~ ~ ~,~/~~1rT~~~fJ~
Y
Has the organization been existence in Roanoke County for two
continuous years? YES ~ NO
Is the organization non-profit? YES ~ NO
Federal Identification Number ~~_ ~~~~ -- ~ ~
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
President : ~ ~ , r '~5 F q~ ~ ~ '~~`'`
Address : ~ (° ~ Address : ~~~ U~¢~~~s /t ~~`
~~ ~
Secretary: , ~,«, %~~ '%~~ ~•~Treasurer: '~ ~ L`rr~~ ~ • ~, ~ r ~ ~i~/~ ,.
Address: ~ ?.;r; -,'~ ~~i,,~~%~ Address: `~%~~- ~~' ~"~~~-~~"~'~`
,_, ~ ~, /2
Member authorized to be responsible for Raffle or Bingo operations:
Name:
r ~ ~ --~ / j1 /' ~ J
Home Address ~ 3 i ~%K4-•a-a' v~ ~ , ~!~~7 ~J C~~'-~ ~ (.~C[ . ;~~ l ~-
Phone `~~ `~- (~k `~~, Bus Phone "'-_:_----_
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
~.
RAFFLES: Date of Drawing SO ~~ ,~I'ime of Drawing ~r~.('ccu'
BINGO: Days of Week and Hours of Activity:
Sunday From To
Monday From To
Tuesday From To
Wednesday From To
Thursday From To
Friday From To
Saturday From To
2
,,
v,
.~~~• r 3
~3, ogf
~ ~~~ y3
-~
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
~~~ ~~ ~~ .~. /~
~JCTX--,~, ~~Ltily- ~ rth.~-.,,~.~a~Z~:7 ~~c~s1.~j
~.~~-
__~~'IL~-,off-~.~4,~. ~,~'1"X", ~y~-..a'a~ ~L~YYt-~~ 1 _l
~ ,~ -av J~i pc~ d ~ .~^ ~ Y~'Lfl~'9-r'~
~'k~-v~..~ -~--/'~-' ~ ~~~-.,ti~rn..~.~
Z~G:~-~
~,, ~-~ ~~
~G~ ~L, ~-
~ ~-- -~~'
3
~.~
BINGO: Complete the following:
Legal owner(s) of the building where F
Name:
~~~ MaaSe
Address:
County State ZIP
Is the building owned by a 501-C non-pi
~~
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST A
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter 1st Quarter
2nd Quarter 2nd Quarter
3rd Quarter 3rd Quarter
4th Quarter 4th Quarter
TOTAL TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles? `~e~~
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records }are subject to audit
by the Commissioner of the Revenue? °'' Z,J
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles?
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of November of each calendar year for which a permit has
been issued? zk~
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? __~~?,~:
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? ~ ~~'
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of November? ~,.~,?
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? ,~
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke?~'
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violat~s the
above referenced Codes may be guilty of a felony? ~
14. Has your organization attached a complete list of its
membership to this application form? crw ~--~
15. Has your organization attached a copy of its bylaws to this
application form? ~ ~~~.~
16. Has the organization been declared
taxation under the Virginia Constitution or
If yes, state whether exemption is for real,
both and identify exempt property.
17,. State the specific type and purpose of the organization.
18:/ Is this organizationincorporated in Virginia?
If yes, name and address of Registered Agent:
yU-~~.e.
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code?
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registration by
the Virginia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
~-~~
Article Description Fair
cz-~,Y
~ ~ ~~ C .~z
~~~c~~J~~,~~
-,mow /~"'tiN
~~~
exempt from property
statues?
personal property, or
Market Value
~a
~~ ~-N
<,`. ~v
~~
~~a~
~~
~ ~, ~~
~- S` ~~
-~~,~y~
"~~
~~
,~. I (~
~~~
~-j/ ` ~ ~ ,
~~ ~-'
,_ ~ ~
v(~-c-~
~:. ~ _
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week? /V A
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies? N
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day? /~~~
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded? /~/~
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit? q/R
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such loc~t~ions and at such times as are specified in this
application? ~I~
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1~/~0 of the gross receipts of an organization's
Bingo operation? /~
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?J~/-}
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? n/ {~' (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained ~ ~e on file which authorizes this use
at the proposed location?
Subscribed and sworn bef re me, this ~Q~ day of,~, 19~
in the County/City of~8-e,,,~,c~ Virginia.
27. Does your organization understand that awards or prize money
or merchanc~}~e valued in excess" of the following amounts are
illegal? JI/
a. No door prize shall emceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollar..
c. No jackpot f any nature whatsoever shall exceed One
Thousand ollars, nor shall the total amount of jackpot
prizes warded in any one calendar day exceed One Thousand
Dolla
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
~i ~~~,
me Title Home Address
My commission expires: ~/
N tary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
8
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year. -~
-.3
Date ~ Commi io r of the en
The above application is not approved.
Date
Commissioner of the Revenue
9
ACTION NO.
A-11293-10.g
ITEM NUMBER
Z-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit for
Calendar Year 1993 from the Northside Athletic
Booster Club
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Northside Athletic Booster Club has requested a permit to hold
50/50 raffles in Roanoke County for the calendar year 1993 on the
dates listed in the application. This application has been
reviewed with the Commissioner of Revenue and he recommends that it
be approved. The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a 50/50 Raffle Permit
for the calendar year 1993 from the Northside Athletic Booster Club
be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Al en Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
~-,L "" ~'
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. sect. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
sect. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT X (~0/~0) BINGO GAMES
Name of Organization
T~?O~THSIllE ai?il:~'TICr3~iJs`.P?.tt CLUB
Street Address b758 Northside Fii~h Scho;~l Road
Mailing Address b758 Northside High Scho:-,l Road
City, State, Zip Code Roanoke, Va. 2~.Q19
Purpose and Type of Organization To romote and support all phases of
athletics at Northside High and I~TOrthside unlor :ig as approved by
the membership of the Booster Club.
When was the organization founded?
Roanoke County meeting place? Northside Hi~?,h School
.. ~
Has the organization been in existence in Roanoke County for two
continuous years? YES X NO
Is the organization non-profit? YES X NO
Federal Identification Number on file
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
President: t~,,,e ~~„t
Address: 1i_~6~ T~urray Ct._
ttoanoke, Virginia
24019
Secretary:
Address:
~e~e-President See Attached
Address:
Treasurer:
Address:
Member authorized to be responsible for Raffle or Bingo operations:
Name: ~hPrry Penney
Home Address 66.8 Meadewood Dr.
Phone ~66_q.~_ Bus Phone
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CIIRRENT MEMBERSHIP
MIIST BE FIIRNISHED AITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
T?'~`RTHSIDE: HIGH SCI~:~ '~L
RAFFLES : Date of Drawing 1 / 1 /8 1 /1 mime of Drawing
1 /22, 2/9, 2/1 6, 2/1 9s `/3 s .'/ i 0, 9 17, % 2ZI-s ~ 0/1 , 1 0/8,10/1 , , ==9,11 /5 s
BINGO: Days of Week and Hours of Activity: 11 /12,12/3,1 2/7,12/10,12/14,
12/1 7,12/21 ,'12/28,12/31
Sunday
Monday
X Tuesday
Wednesday
Thursday
X Friday
Saturday
From To
From To
From,~~o 10:OOpm
From o
From To
From : OO .~~0 10 : GOpm
From To
2
.~~"'
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
The proee~;ds from the 50/50 raffl
and support the Athletic Programs
and Northside Junior High School.
tee of the Booster Club needs to
to help meet the 1t~92-193 budget
budget). These funds will be used
of our community
e will be used
of Northside
The Ways and
raise funds o
of ~17,467.~I.5
solely for t
to promote
High School
Means Commit-
f X3,500.00
(see attached
he young people
3
BINGO: Complete the following:
Legal owner (s) of the building where f~0 r"~ ~S~ °`-~-'
Name : ~ ~~ l~~ J G
Address : ~OQ S ~ Q~
County State ZIP
Is the building owned by a 501-C non-p:
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST 1?
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles? YES
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? YES
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles? Y~.S
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of DECEMBER of each calendar year for which a permit has
been issued? YES
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? YES
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained? YES
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? YES
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of November? YES
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? Y%S
il. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? YES
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke? YES
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? Y;~,S
14. Has your organization attached a complete list of its
membership to this application form? ~'~S
15. Has your organization attached a copy of its bylaws to this
application form? YES
16. Has the organization been declared
taxation under the Virginia Constitution or
If yes, state whether exemption is for real,
both and identify exempt property.
17. State the specific type and purpose of the organization.
Booster Club-To promote anal support all phasF~s of Athletics
., ~ ~ ~c oo an or sz e unlor lg ~c oa as
r, e mem ~; s ~ ~ ~~ e e v k~ .
18. Is this organization incorporated in Virginia?
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? NO
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registration by
the Virginia Department of Agriculture and Consumer Affairs? ;~„
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
5a/5o
Fair Market Value
To Be Dc't.ermined
exempt from property
statues? N/A
personal property, or
6
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name
door prize, regular
from the playing of
and address of each individual
or special Bingo game prize or
Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such locations and at such times as are specified in this
application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3~ of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?
to whom a
jackpot
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained or be on file which authorizes this use
at the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
c. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
Name
Home
Subscribed and n bef a me, this iJ~ day of~'~~Ci19~1~
in the Count it of Virginia.
My co fission expires:
l
,t__
~-~~~~ ~ ~ 19~ ,.~
N ry Pu is
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
8
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
H ~'
Date ommission r of the Rev nut
The above application is not approved. '
Date
Commissioner of the Revenue
9
N~RTHSIDE ATHLETIC BGOSTCR CLUB OFFICBRB 1887-83
Co-Presidents Jessie Derey 563-2251
Sue Wertz 992-4634
Executive Vice-President
Concessions: Karen Likens 366-0010
Assistants: Dickie Byrd 366-8284
Sharon Cheatham 563-9177
Mike b Shirley
Cunningham 362-5532
Judy b Barry Ferrell 366-9049
Ann Pace 384-6741
Gilbert b Faye Yopp 362-8993
Bobby S*boray 362-8888
First Vice-President
Memberships:
Assistants:
Second Vice-President
Programs:
Third Vice-President
Ways and Means:
Recording Secretary:
Corresponding Secretary:
Treasur~er~s
Directors:
Linda Dampeer 366-1410
Shirleen Richardson 362-9181
Judy and Randy Shields 562-2175
Linda Wickstrom 366-6113
Rosanna Myers
Bud Derey
Renee Jarrett
Sandra Steuart
Dottie b Fred Weaver
Becky Wt,isnant
Sherry Penney
Debbie b Bill Bean
Nicer Kincer
MTayne b Sandra Myers
David Cheatham
Charlotte Swisher
Betty Hungate
Billie Howell
Tim b Jackie Hill
Donna Henderson (H)
(O)
Dick Miley
(H)
(0)
Linda Emick
362-4980
563-2251
362-8626
362-4118
362-8391
562-223
366-9341
384-6526
362-0473
563-4329
563-9177
(Unlisted)
366-4806
366-6576
362-6454
992-5333
561-8155
562-2162
561-8145
(H>
(O) 561-8155
(H) 366-6668
(O) 561-8175
3
SENIOR HIGH SCHOOL
SPORT
Boys Basketball
Girls Basketball
Wrestling
Golf
Cross Country
Girls Track
Boys Track
Football
Tennis
Baseball
Softball
Volleyball
Soccer
Cheerleading
TOTAL
NORTHSIDE ATHLETIC BOOSTER CLUB
PROPOSED BU06ET FOR 1892-1993
ITEM
Gold uniforms
Shirts
Practice gear
Travel expenses - Grundy
Travel bags
8 dozen golf balls
Entry fees
Stop watches
Discus
Entry fees
Starting blocks
High Jump Standards
Plyometrics
Helments
Replacement jerseys
b cases tennis balls
Replacement nets
36 baseballs
l5 taps
36 softballs
Yolleyballs (10)
Knee pads (10)
15 sets of uniforms
(inc'ludes 2 tops & 1 pants)
Varsity
Junior Varsity
APPROXIMATE YALUE
$ T~~b
600
450
j,~Tl5
500
300
8~0 *
zoo
2~
640
640
160
30
250
135
-~ *
185
360
5~ *
900
650
200
2~0
600
90
690
300
150
-~ *
250
150
__ 4~
*
~~
500
250
~5~ *
~ 10,100
s
NORTHS7:DE ATHLETIC BOOSTER CLUB
PROPOSED BUDGET FOR 1992-1993
JUNIOR HIGH SCHOOL
SPORT ITEM APPROXIMATE _V_ALUE
Football Ropes-Speed Stepper $ 250.00
Wrestling Mat Tape @$5.95 per roll
8 rolls=$47.60
Fast Flip Score Standard
1 C' $ 27.95
Headgear 016.50 each
10 =$165.00 240.55
Boys Basketball Squeeze water bottles 15 ~
$3.00 eaeh = $45.00
Medicine balls 2 0 $35.00
each = $70,00
Blank 'Jideo Tapes 15 0
$3.00 ea.=$45.00
Strategy Board 0$59.95
Sweatshirts 0$20.00 each
2=$40.00 259.95
Soccer No Request
Bays Track Aluminum Hurdles 6 @ $54
each 324.88
Girls Basketball Basketballs 2 0$40=$80.00
Ball :Rack 0$90.00 170.00
Volleyball No Request
Girls Track Tape Meaasure 22.95
Cheerleading No Request
TOTAL $1,267.45
CAPITAL IMPROVEMENTS 2,000.00
TOTAL $3 267.45
NORTHSIDE; ATHLETIC BOOSTER CLUB
SUBMIT'T'ED BUDGET FOR 1992-1993
INCOME:
Concessions
Program Sales
Memberships
Program Advertisements
Special Projects
TOTAL INCOME
EXPENDITURES:
Program Printing
Administrative Expenses
Junior High School Requests
Senior High School Requests
Total
CAPITAL IMPROVEMENTS:
Senior High School
Junior High School
Total
TOTAL EXPENDITURES
$ 5x217.45
1,000.00
1,250.00
6,500.00
3,500.00
~~~ nti~ nti
$ 2,000.00
600.00
1,267.45
10,100.00
$13,967.45
1,500.00
2,000.00
3,500.00
$17,467.45
~ A
1
,. ARTICLE I.
Section 1.
Section 2.
. CONSTITUTION AND BY-LAWS
OF
NORTIiSIDE ATHLETIC 1300STER CLUB
Name and location:
The name of this association shall. be NORTHSIDE
ATHLETIC IIOOSTER CLUB .
Its principal location ahainiae at NorL-l~aide
high School, Roanoke, Virg
Section 3. The purpose for which the clhases ofgathleticsj
To promote and support all p
at Northaide high School and Northaide Junior
high School, as submitted by the finance
conunitCee, for wlii.cli the $cliool board supplements
coach's sulary and approved by membership present
at lira meeting in wl~ieli the budget fOr ~l,aneesr8t1t
year is resented for approval. (Seo Fi
Article YV-Section 3)
ARTICLE II.
•': Section 1.
~..:
OFFICER5s
The officers of this club steal]. be a President,
and/ox Co-Presidents, in which case only one
FirsC
has a vote, Executive Vice President, Third
Vice President, Second VicSecretaryntCorrespondence
Vice President, Recording
Secretary,~and a Treasurer, who shall be elected
for the termauc essOrsaareadulyl,eleClteddandfice
until their ~
installed.
Section 2. The officers shall be elected ann___u__a11y by the
membership at the first meeting in ~ of .each
year and said officers shall serve one year or
until enuilcierasofstheeboosterxclubdmaydserveaasean
Only m
officer of this club.
Section 3. Tlie directors shall aerC°sh allt`~6e-aemember~of the ,
i.mmediat° past Presiden ca acity only,
Board of Directo~iV~ieaesadvisory p
without voL'ing I g
o in t a r~r~~IlII.tion--oommiC L'ti4.
Section 4. The PresidenC shall spiels of noroineea for officers
wh1.Gh . eha~~.suUml.~_u R_. a of each`
'n [id d~Xectora..~~ ,~he_ f lrat meet ng n Y
Ya.A~.' Aclditionnl ~nom~naLioi~ii~"'ritMy'ls6`1tu~t1~ f~ii`L'ho~
floor at the first m°eting in MaY providing the
person malc~8gatl~emUeriintgioodastanldinggwitl the g'
nominated
Cl.ul~ hriar to rtes nominaL•i.on.
.~+
- 2 -
The President shall submit the budget for the coming
year at the first meeting in May for membership
approval. Tl~e budget if a proved can be chap$ed only
by seven of the twelve members of the Doard of Directors
voting for the change or changes.
Section 2. The Executive Vice President shall be responsible for •
the operation of all concessions and shall keep records
of all Craneackiona and sha11 make financial report at
each meeting. Shall keep, a separate checlcing account
on conceeaior~ stand. T13e.treasurer shall issue a
starting check for $:.1„G~.~13;p0 j
Section 3. The first Vice President shall be responsible for
membership and see that all members pay their dues
and receive a membership card and decal.
Section ~i. The secopd Vice President shall be responsible for
sale q1: advertisements and make-up of the football
programs and shall be responsible for Balling the ,
programB at each lfome game.
Section 5. The. third Vice Presic.tent shall be responsible for .
Ways and Means. '(all fund raising activities).
Section 6. Tl~e Recording Secretary Bt~all keep t11e minutes of
all meeti.nga of the Club and obeli Ue cueLodlnn of
all recarcls and papcsro bolc~gi.ng L'o the (:lulu and tsha].1,, _
perform all such other dutieu as are incident to
th~.d office.
Section 7. '1'l~p Gorraoponclencv Secretary shall write all letl:csra
peztaining Co this organization. Sl-all prepare all
newBletterB from the Club and other duties aB are
incident L'o this poaiti.on.
ARTICLE II.
OFFICERS CONTINUED:
Section 5. This Club Bhall be managed by a board of twelve (12)
directora~ which shall include the eight (S) officers,.
Each director shall be a member in good standing of
tli~ Club.
ARTICT.E III . DUTIES 0~' TlIE OFFICERS t
Section 1. The Pree~.dent~ ar in his absence the next ranking
officsr~~shall preside at all meetings pf the Club,
The President shall appoint a finance committee
consisting of three members, Creasurer and L-wo
non-gfficer~ o~ the Clubs pne being designated ae_ ._...
Cl~a irperson .
- 3 -
• ARTICLE III. AUTIES OF 7.'111: OFFICERS CONTINUED: ~ .~
Section 8. The Tpeasursr shall receive all moniea.of the Club and
V
u
r
1
n
ahR11~ along with1~h~h~Gka
keep
ahall
Clubj
the
of
sign a
Preaident
~
accyrate records of receipts and expenditurea~ shall
ach meeting for
t
e
prGaent a statement of account a
permanegt records and present a full. report at the
end of= the fi.acal year. All Club boolca are to be
:auch other
d shall perform al~.
,
audited each year. an
dytisa ae axe incident to this po~ition~
Seetion 9. The Directors shall direct and give advice to the' '""'
new offl.cera ~ of Che C1.ub and assist in any way
fox the betterment of Che Club. ,
ARTICLE IV. FINANCES-
Section 1. All expenditures in excess of~twenty-five dollars
fo
e
b
e
r
moat be approved by the finance committee
for their approval ~ ,
ahi
b
.p
er
being submitted to Che men-
Section 2. Tha Board shall decide at its arcl meeting of each
r will be
year whether the budget for the coming yea
017mprovement budget or Sports budget and/or
a CapiC
__~___
boCfi.
Section 3. ___--- ear el~all be drafted_t~y_
bud a or the coming y -
~ >'~d~t;TYo tion=offlc~i~@. to
the reaident~ reasurer.
tie preBeriE~d'"Lotlie memliereh~p fll~'fira~t meeting
-
• - ..~ __.,....---• -............_.. _.
-in.
May`_fox •_~.Pproval
Section ~i. .
IIudget requests shall bs submitted l.'o Athlet.'ic ~1.recL'or~
il l5t:li.
r
oaches no later than Aj
ll
_
__
c
and Principal from a
The Athletic Director and Principal shall review a1~
requests before presenting them to the finance
committee by April 30th in order that the budged .
resented to tlie~ memberaliip for
and
b
t
~
p
up
e se
-
can
appproval at the first meeting in May. No requests
will.be honored unless a
t
p
o
tl
v
ic
Athle
the
r
and/
uest
of the school malting req .
Director. _..;
In Absence of a~~Coach~ the Atltl.etic Direct.'or and/or
Principal of the School al-all submit xequeata. .
only t:l-rcn-gh tl-o
be Heide
,
.
.Additional requests n-uy
.Principal of the school during the year.
ARTICT.E V. MEETINGS:
Section 1. Regular meetings of Che Club shall be held on the
aecand and fourth Monday from ontlla of .~t-glltlG
• throe~li Ma~~;ll..__t.ltereal`ts~r Sri Monday. Special
m~b~C'ings of tho Club may bo he a•s dQemod necessary
by l;hs executive board of= the Club. Tl-ere moat bs a
two-thirds,majority of the Aoard of Directors preset-t
at any meeting botore any business can be tran'aact~d o~
voted. on. '
~.~
'~' %~-r
- +~ -
ARTICLE VI.
Section 1.
Section 2. In the event of the vacancy of any officer or Di"recto'r';'
his successor Co fill the remainder of his term shall I
be appointed by the remaining members of ,the Board of
Directors.
Section 3. The officers and new members of the Board of Directors
shall take office the f irat meeting in June.
OPERATIONS. OF CLUB:
The Club shall present the "Moat Valuable Players
Award" each year. The recipient of the award shall
be selected by the voting of only the head coaches
of all varsity aporta.and the Athletic Director.
They shall vote in secret for five ahtletea based
on leadership ability and five based an aChletic
ability. Fi.rat place worth five points, second worth
four points and etc. Awards shall be presented on
Awar.da Day A.asimbly.
.
..
I
~I
'il
,i
Section ~i. The annual dues shall be $5.00 per year per fac~ily or ~'
Membereh~.p-rune froin`June 1~ to June i.
Section 5.
ARTICLE VII.
Section 1.
At no time shall the Cluli be involved in the aelection~
dismissal or recommendation of any coach or his staffs
nor shall any officer, director or member representing
the Club be involved in the selection, dismissal or
recommendation of any coach or his staff, other than
an employee of the Roanoke County Sphools.
i
t
c
;.
I ~
it
AMENDMENTS
Amendments to these By-Laws may be made by a majority
vote of all t:he members presenC at any meeting, pro-
vided notice of intention to amend has been given by .
the By-Laws committee, having been reviewed and
studied by tY~e committee beforehand. Tl~eae Dy-Laws
are to be reviewed and amendments recommended by the
commitL'e eact~i year.
ALL BY-LAWS WERii REVIEWED BY 7'!!E COMMITTEE '6N DECEMBER 28, 1981 WITH
MINOR AMENDMENTS RECOMMENDED TO TIIE BOARD ON JANUARY 1~., 1982 WiIICII
W1s'RE API~ROVI;D, •
i
.~
.._
i~
NORTHSIDE ATHLETIC BOOSTER CLUB
MEMBERSII:I P LIS'C ~ ~)~~~?, ~)3
Patsy Alfred Pat Booker
5422 Meador Crest St. 6204 Plantation Rd
Roanoke, Va 24019 Roanoke, Va 24019
563-1326 563-5407
Mr. and Mrs. Larry Anothy
1320 Gates Circle
Roanoke, Va 24019
265-0064
Mr. and Mrs. Earl Bostic
8141 Running Dear Lane NE
Roanoke, Va 24019
362-0696
D. F. Baker
8130 Deer Branch Dr.
Roanoke, Va 24019
362-3280
Linda C. Bandy
8517 Summerview Dr_.
Roanoke, Va
362-8826
Randy and Stephanie Baynton
5511 Twilight Rd NW
Roanoke, Va 24019
562-2438
Debbie Bean
5147 Catawba Dr
Catawba, Va 24070
384-6526
Bill and Pam Beason
3681 Old Catawba Rd
Salem, Va 24153
384-7021
Ira and Dorothy Becks
903 Royal St
Stanton, Va 24401
John Birckhead
5949 Bradshaw Rd
Salem, Va 24153
384-7107
Linda Bixby
3747 Red Fox Dr
Roanoke, Va 24017
345-2628
Joe and Diane Blankenship
7043 Northway Drive
Roanoke, Va 24019
366-5078
Kenneth and Susan Bowen
3161 Bradshaw Rd
Salem, Va 24153
384-6738
Chuck and Pat Brammer
5446 End.i_cott Dr NE
Ro~inoke , Va
366-5556
Robin Brindle
7155 Snowberry Cir
Roanoke, Va 24019
265-0335
Twila and Charlie Briscoe
319 Clubhouse Drive
Roanoke, Va 24019
362-4436
Mike and Kathy Brookman
6255 Nell Circle NE
Roanoke, Va
563-1065
Tom Brown
5911 Wayburn Drive
Roanoke, Va 24019
562-2155
The Bullen Family
528 Petty Avenue
Roanoke, Va 24019
362-8619
Elizabeth M. Burford
3432 Pittsfield Avenue NW
Roanoke, Va 24017
366-8053
Alton M. Burnette
6703 Heath Circle
Roanoke, Va 24019
563-1820
a,
Plarilyn Bussey
Teacher
Barbara Byers
5203 Florist
Roanoke, Va 24012
362-8181
Dickie and Nona Byrci
525 Water Oak Road
Roanoke, Va 24019
366-8284
Lewyn and Debra Caldwell
520 Magnolia Rd
Roanoke, Va 24019
563-4238
John Carter
Kathie Catr.on
4914 1?,astclale Ci.rclc
Ro~.tnoke , Va
562-2165
Sharon and David Cheatham
6742 McKinney St
Roanoke, Va 24019
563-9177
Carol Clarkson
903 Chester Avenue
Roanoke, Va 24019
362-5045
Mr. and Mrs. Dennis Close
5948 Bucklanci Mill Rd
Roanoke, Va 24019
362-5308
Bonnie and Steve Coffman
5639 Halcun Drive
Roanoke, Va 24019
366-7501
Tom Coleman
2345 Tuckawana Circle Apt 47
Roanoke, Va
344-2083
Gary and K. Conner
5801 Green Ridge
Roanoke, Va 24019
Stephen and Monica Conner
211 Knoll Rd
Roanoke, Va 24019
355-6959
Kaymond 0. Cook.
5338 Keffer. Rd
Catawba, Va 24070
Henry Corr.el].
4203 Bluebird Lane
Salem, Va 24153
384-6329
John Cosgrove
2610 Timberview Rd
Roanoke, Va
562-2046
R. H. Cox
5714 Capito Street
Roanoke, Va 24019
Mild and DO1111~ Cubit t
~i>c) Pc~l t y /lvenuc~
Roanoke, Vrc 'L4019
362-9175
Ellen Culler_
5208 Quail hollow Circle
Roanoke, Va 24019
562-2741
Mr. and Mrs. Milce Cunningham
6709 Fair Oakes Rd
Roanoke, Va 24019
362-5532
.1osePhi.ne Il. Curr. ie
5425 Bauman Drive
Roanoke, Va 24019
Judy Custer
].529 Barne t. t: Rc1
Roanoke, Va 'Z4017
561-8175 Work - Mt. View Sch
Mr. and Mrs. James Dahlgren
3439 Havens Trail
Salem, Va 24153
384-6752
Kelly and i,inda Dampeer
7402 L~;stes Street
Ro~~noke, Va 2401.9
366-1410
Larry and Patty Day
404 Clubhouse Drive NW
Roanoke, Va 24019
Charlotte Dent
842 Huph Avenue
Roanoke, Va 24019
Gladys Dent
5194 Wipledale
Roanoke, Va 24019
562-1862
The Derey Family
8233 Olde Tavern
Roanoke, Va 24019
563-2251
Monte and Val Drinkwine
7282 Twin Forks Drive
Roanoke, Va 24019
563-8448
Mark and Linda Lmi_ck
8312 Webster. Ur.:ivc
Roanoke, Va 24019
366-6668
Judy and Barry Fe r.r.ell.
7247 Twin Forks Drive
Roanoke, Va 24019
366-9049
Dania L. Fisher
6653 Bryant Circle
Roanoke, Va
362-1143
Mr. and Mrs. Don Fisher
7268 Twin Forks Drive
Roanoke, Va 24019
563-2433
Ellen Flora
6100 Plantation Circle
Roanoke, Va 24019
366-2299
Mr. and Mrs. Willard G. Flora
6042 Apollo Drive
Roanoke, Va 24019
562=2321
Futrell Family
8505 Barrens Rd
Roanoke, Va 24019
5G3-11.51
Ed and Betty Gill.ispie
3827 Travis Trail
Salem, Va
384-6389
Wayne and .Judy Gauldin
6032 Newport Rd
Catawba, Va 24070
384-6507
Roper and Stephanie Graham
7221 Estes Street
Roanoke, Va 24019
563-4585
Mary Lou Ilapen
1734 Mtn. Ilts. Dr.
Salem, Va
389-1512
Tom and (lope Ilale
921 Starmount Ave
Roanoke, Va 24019
563-8899
Mari e Ila 1 1
40'L N Market Street
Salem, Va 24153
387-16£31.
Butch and l'a t I[a tcher
632 Mapno]i_a Rd NE
Roanoke, Va 24019
563-9413
The Heath Family
5532 N. Lake Drive
Roanoke, va
562-0117
Donna and Jer_r.y Henderson
4052 Catawba Rd
Tr.outvi].le, Va 24175
992-5333
Betty Jlickman
3022 Embassy Drive
Roanoke, Va 24019
562-1620
Bob and Cindy IIicks
5552 Meadowcrest St
Roanoke, Va 24019
265-0589
Dan IIi_pdon
13 1.16 hun t c~ rs 'I'ra i 1
Roanolcr, Un '1.4019
362-8487
Tim and Jackie IIi11
P. 0. Box 9586 Hollins College
Roanoke, Va Z4020
362-6454
Br°enda Holdren
5425 Vistamont Drive
Roanoke, Va 24019
362-7040
Georgie Hollins
3084 Forest Acre Trl
Salem, Va 24153
384-7261
James and Cynthia lloLnes
5521 Sweetfer.n Drive
Roanoke, Va 24019
562-2726
Jane Holmes .
8521 Willow Creek Drive
Roanoke, Va 24019
Beth Ann IIoski.ns
8213 Olde Tavern Rd
Roanoke , Va
362-5413
George and Billie Dawn Howell.
7219 'Twin I~'orks Dr:i.ve
Roanoke, VAZ4019
366-6576
Mr. and Mrs. G. II.
6713 Stonington Rd
Roanoke, Va 24019
366=4806
DI Jarrard
5531 Heather.hill.
Roanoke, Va Z4019
562-0470.
R. L. Keifer.
£31132 Ilunlcr:; Trn i l
Roanoke, Va 24019
Della L. Kelly
2634 Greenr.i_dge Circle
Roanoke, Va 'L4019
562-0155
Kinccr's
0704 '1'r_ev.i..l.ian Rcl
Roanoke, Va 2401.9
362-0473
Gai_1 B. King
7250 Twin.f.orks Drive
Roanoke, Va '24019
362-2956
Mr. and Mrs. I'r.ed Kinp,
6519 Garman Uri.ve
Roanoke, Va 2401.9
362-0280
David and P~+l 1<i rk
3101 Northside Rcl
Roanoke, Va "24019
562-2064
llungate Lewis Leftwich
5783 Littleton Rd NW
Roanoke, Va 24012
563-4687
Danny and Rerlee Jarrett
6429 Ridgeview Drive
Roanoke, Va
362-8626
Chuck and Sonja Jecminek
8137 Hunters Trail
Roanoke, Va 24019
362-9626
Charlotte ,Iolu+son
8106 Cron Drive
Roanoke, Va 24019
366-7015
Sherwood and Lawton Kasey
5158 Wipledale
Roanoke, Va 24019
562-1956
Reggie and Margie Lemon
71.31. Cedar. Crest Rd
Ronnolce, V~+ 24U1c)
362-0201.
Rebecca Lester
3184 Windfall Drive
Salem, Va 241.53
384-6792
Garland and Brenda Life
51.51 6Ji.pledale Ave
Roanoke, Va 24019
562-1628
Sarah Life
5151 W.pledr~+le Ave
Roanoke, Va Z401~)
56L-1628
Karen Likens
906 Starmount Avenue
Roanoke, Va 24019
366-001.0
Mr. and Mrs. Daniel Lineberry
5041 Bradshaw Rd
Salem, Va 24153
384-6236
Jimmy and Kathy Lisle
7119 Cedar Crest Rd
Roanoke, Va
563-2239
Sylvia Long
1934 Montclair Drive
Roanoke, Va 24019
562-2451
Mr. and Mrs. Ji.rn
7328 Acorn Tr_ai.l_
Roanoke, Va 24019
362-9509
Frank Miller
1.007 SCarmount. Avenue
Roanoke, Va 'L4019
362-8898
Connie Mills
5321 Oakland 131v<i
Roanoke, Va 24019
Jack rrncl ~uc~ Mundy
7051. lronda].e Circle NW
Roanoke, Va 2401.9
362-1.524
I3ohhy and Ro~:annrt Myers
Loope 6133 Laban Rd
Roanoke, Va
362-4980
Billy and Lee McBride
4014 Dr.akc Circle
Roanoke, Va 24019
563-0515
'1'er.r,y McCr.~tcly
6534 '1'r. ev l.i.an Rcl
Roanoke, Va 24019
563-2635
Eadie McCraw
5546 Heather Hill Drive
Roanoke, Va
562-2714
Bill and Brenda Manning
214 Plymouth Dr:i.ve NW
Roanoke, Va 24019
362-8253
Joyce Mason
6525 Gr.eenway Drive Apt J114
Roanoke, Va
563-1187
Charlie and Betty Massey
7037 Crosstimbers Trail
Roanoke, Va 24019
366-2351
Judy and 'Tony Mays
5323 llarby Rcl
Roanoke, V<r 'L4UIc)
563-4165
llick Miley
5123 Winter
Roanoke, Va
562-2162
Wayne and S.~rnclrcr Myers
5855 I'lant~rC i on Cir.cl.e
563-4329
Mgt ry II . Noon
(~71 > Ian i r Orrl<,.
366-6105
Doug, and Ruth Norris
7113 Cedar Crest Rd
Roanoke, VA 24019
362-3492
M.r. and Mrs. Mike Oliver
5604 Daytona. Drive
Ro~tnokc, Va 1,401 ~)
36"L-1438
Phi. .1 Osboruc
1570 Meadowcrc~st St
Roanoke, Va "Z.4019
362-2068
llarl~ar.a Over::trc~et
5321 Palm V<~ l_l.ey Rd
Roanoke, Va
366-3193
Lyra I'a.nter
70"l7 Tr.ondalc Circle
Rotrnoke, VAL4U19
362-']OOI
Mr, trncl Mrs:. I~;cl I'rrrsons
7073 Northway Ur..i_ve NW
Park llrive Roanoke, VA 24019
24019 563-4714
1,
' Sue Payne ~ Dc<rn.i c Ronk
52 Norseman Drive
51
2$42 Diplomat .
Roanoke, Va 24019 Roancrlce, Va 7.4019
562-2848 562-0103
Judy Pendleton F;arbara Rousi.s
1909 Governor Drive 6731 Stoni.np,ton Rd
Roanoke, Va 24019 Roanoke, Va 24019
562-1949 3h2-22.84
George anc] Slrer. ry Penney
6618 Meadewood Drive
Roanoke, Va 2401.9
366-9341
Gordon and Ronnie
5520 Oakland Rl.vd
Roanoke, Va 2401.9
563-5655
Gary S. Pet:ctr5
P~..O. Box 7743
Roanoke, Va
366-7430, 362-8823
Lois Peyton
811 Fenwick Drive
Roanoke, Va
366-6475
I3 i l l and L i ncla Sarver.
5940 I3ucklancl Mill Rd
Roanoke, Va 24019
366-1744
Per_clue Shelby Scale's
5892 Ruckland Mi11 Rd
Roanoke, Va '1.4019
362-9240
Mr. and Mrs. Jim 1'ortcr
7325 Tinkerview Rd
Roanoke, Va 24019
366-0654
Lois Powell
5433 Eveningwood Lane
Roanoke, Va 'L4019
562-0641
Carl Price
4431 ITolmes St NE
Roanoke, Va 24012
362-2344
Lynn Richmond
151.3 Watanf;a St.
Roanoke, Va 24019
344-9667
Cha r. l c~a and Sh i r I c~en It i cha rclr;on
7'174 'Twin I~orlc:; Dr
Roanoke, Va "L4019
362-9181
Jack ~rnd l;c l.h R i f;f;~r
5808 Wayburn Drive
Roanoke, Va 24019
562-2755
Steven and Donna Robbins
5333 Meadowcrest NE
Roanoke, Va 24019
Pe~p,y and Lauren Schmitt
'L7'L1 Embassy Ur i ve
Roanoke, Va 24019.
562-1970
Randy and Judy Shields
1.902 Govornor Drive
Roanoke, Va 24019
562-'L 1.79
[.i nd~~ Smi th
6701 Wood haven Rd
Roanoke, Va 240].9
362-7293
John Stafford
3008 Northside Rd NW
Roanoke, Va
567.- 1954
Mr. and Mrs. Robert L. Stewart
6708 Garman Drive
Roanoke, Va 'L40~19
362-4118
%anc~ Stuclehalcer
57/+Z Cove RBI NlJ
Roanoke, Vr- 24019
5(i 'Z-4431
;; I an I cry ;;-iuimr r
4 1 7 1 Wlr i t c' Unlc I)r i vc~
;;a l cam, Va 24 1 51
Mr. and Mrs. S. C. Sboray
120c) Jc~anc~t I c~ l1vc~
Ulnt011, Va
Karen I3. Swi.ndell
1933 Montclair Dr
Roanoke, Va 24019
562-0164
r
Charlotte 4wisher
5441 Cove Rd
Roanoke, Va 24019
562-1301
Al and Donna Thomas
425 1ledgelawn Ave
Roanoke, Va
362-2604
Karen 'lhomas
5916 I3uckl.and M:i_:Ll
Roanoke, Va 24019
563-1091
Andrea Thompson
5148 North Lakes Dr.ivc
Roanoke, Va 2401.9
562-1530
13 i..1.1 'Prot Ler
£3542. W i 1 I ow (; r
Itonnoke, Vrr '24019
562-1488
l3ethany Vauf;hn
631.1 Greenway Urive
Roanoke, Va Z4019
362-1703
' I~Ir. and Mrs. Freemont Vess
5123 Wipledale Ave
Roanoke, Va 24019
562-1410
Brenda F. Wainwri8ht
6124 Floradale Circle NW
Roanoke, Va 24019
366-5039
Larry and Carol Wa.l.ker
6253 I3uckland Mi.II_ Rd
Roanoke, Va 24019
563-•1066
Mike and Karen Wa tha]I
511.8 Wipleclale
Roanoke, VaL4019
562-18>6
Rof;cr. li. Ward
3855 Apple '.free Rd
Roanoke, VA 'Z4019
992-4520
Fred and Dotty Weaver
6404 France Drive NW
Roanoke, Va 24019
362-8391
Laura Wertz
Mcl3ryde llorm UVA
Char.lottesviale, Va
LE and Sue Wertz
43.65 Murray Ct.
Roanoke, Va 24019
992-4(i34
Mr. rind Mrs. Lewis Wertz Sr.
6405 N 13ar_ yens Rcl
Roanoke, VaL4019
Ga_1 White
5534 Meadow Crest St
Roanoke, Va "24019
362-8984
.lohn and L i ncla W i c~kstrom
i81 2 ll0 1 i ns; Rd
Rcrancrlce, Va
'3 (,(i-(, I I '3
Charlotte S. Williamson
5"L97 Century I)r
Roanoke, Va "1.4010
366- 54£31
Jim Wood
2413 Laura Rcl NW
Roanoke, Va 24012
562-1579
Fay and Gilbert Yopp
81.48 Hunters Trail
Roanoke, Va 2~r019
362-8993
I~ev and R i Ca Yorin);
5143 Wipledal.e Ave
Roanoke, Va 24019
56"L-1.869
The Youngs
11.3 Pr_.i.nceton Circle Dr NE
Roanoke, Va
362-1 1 "1.5
' Mr. rrnd Mr:,. ,~. (:. 'l,imrnerman
6133') (1ua i I I' I rice
Roanoke, Va ;',/iOI'-
36"1_-43:37
ACTION NO.
A-11293-10.h
ITEM N0.
~'""
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Donation of a right-of-way and drainage easements
in connection with Tinkerdale Road Extension
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of two
easements to the County of Roanoke for drainage purposes and right-
of-way in relation to the Tinkerdale Road Extension Project in the
Hollins Magisterial District.
a) Donation of two easements from Billy J. and Ruth R.
Pyles, (Deed Book 1031, page 157) (Tax Map No. 27.05-
12-8) as shown on a plat prepared by the Roanoke County
Engineering Department, dated October 15, 1992.
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
STAFF RECOMMENDATION
MITTED BY:
Arnold Covey, erect r
Engineering & Inspe ions
APPROVED BY:
e~
Elmer C. Hodge
County Administrator
~~ U
---------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
To Minnix x
Nickens x
cc: file
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
2
t
- , METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE BOUNDARY SURVEY.
z-g
TAX N0. 27.05-12-1
MOOMAW
9'35'01
133.66
w
lU7URAL WA7EROOUtSE
`~ REMAINING PROPERTY OF -
~ o'~o BILLY J. AND ~ °
TAX N0. 27.09-2-21 ~o ~ RUTH R. PYLES N
BUSSEY ~ (.521 Ac.) o °~°
10' DRAINAGE/UTILITY ESMT
~ = 15102'42"
R =40.00'
L = 105.45'
PROP. RO'!~J
(.039 Ac.)
77.46'
55.1 B'
TINKERDALE ROAD
50' R-O-W
TAX MAP N0.
TAX N0. 27.05-12-7
GIBBON
27.05-12-8 SCALE: 1" = 50'
PROPOSED RIGHT OF WAY AND DRAINAGE EASEMENT TO BE CONVEYED
TO ROANOKE COUNTY BY BILLY J. AND RUTH R. PYLES
TINKERDALE ROAD EXTENSION
PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT
DATE:10 15 92
3
1
ACTION NO.
A-11293-10.i
ITEM N0.
AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Donation of drainage easement in connection with
the Fontaine Drive Project (P-53) to the County of
Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of the
following easement to the County of Roanoke for drainage purposes
in relation to the Fontaine Drive Project in the Windsor Hills
Magisterial District.
a) Donation of an easement from Thomas Andrew Phillips,
(Deed Book 1282, page 598) and Philip M. Stewart, Trustee
and Richard P. White, Trustee, (Deed Book 1129, page 762)
(Tax Map No. 76.12-2-41) as shown on a plat prepared by
the Roanoke County Engineering Department, dated July
23, 1990.
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
... `"`
STAFF RECOMMENDATION
Staff recommends acceptance of this property.
B ITTED BY:
n ld Covey, Dire for
Engineering & Ins ections
APPROVED BY:
G~~~ ~~ .
Elmer C. Hodge
County Administrator
---------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
To Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
2
.. A~tETES AND BOt/NDS DF9CRtP71ON SHOWN ON THIS PLAT REPRESENT A Qf DEF_D~
P~.~tTS, AND CALCULATED INFOR1NATtON A!~ DO NOT REFLECT AN ACCURATE 80Ul~ARY 8URVEY.
- ,_.._~
d~
CURVE MM-17"
TAN = .36.89
RAD. = 100.00
ARC. _ •70.68
CHORD= S78°26'W
DIST. = 69.22 ,
0
Z
-~1
~_
Z
m ~
a
v
~_
R1
PROPOSED /0'
DRA/NAGS EASEMENT
~~
S40o~O~ APP.OX. LOCATION
MUD LICK CREEK
O~~ ~Y
r
_ `~...
/ °o
~ °aq
\ ~~~ST 2
~O, \'2p
~~ ~ ~-.~ \ ~; I
N \
.fit/ / \ ~I.
~ /
o
h~ 1
~ / ~r
15' S.S.E. _ ~1
EXIST. __ _ ~~
-~~~ I
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TXOMAS A. PH/LL/PS fI W
I M
O
PROPOSED . /O'
DRA/NAGS EASEMENT f ~
t 7.5'
196.15
S 8°47' W
TAX MAP M0. 76.12 - 2- 41
PLAT SHOWING NEW DRAINAGE EASEMENT
BEING CONVEYED TO ROANOKE COUNTY BY
THOMAS A. PHILLIPS
PREPARED BY: ROANOKE COUNTY ENG/NEER/NQ DEPARTMENT
IX 1ST. 7.5' S . S. 9
DRAINAGE ESM~
/ EXIST 12'P. U.E.
15'
SCALE: 1~~= 50'
DATE: 7 - 23 -90
ACTION NO. A-11293-10.j
ITEM N0.
-° /~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1992
AGENDA ITEM: Donation of drainage easements in connection with
the Oakland Blvd. Project (P-127) to the County of
Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of the
following easement to the County of Roanoke for drainage purposes
in relation to the Oakland Boulevard Project in the Hollins
Magisterial District Supervisor.
a) Donation of an easement for Lawrence L. Fenzel, (Deed
Book 1318, page 1024) (Tax Map No. 27.19-1-75.7) as shown
on a plat prepared by Spectrum Engineers, P.C., dated
January 16, 1992.
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
STAFF RECOMMENDATION
Staff recommends acceptance of this property.
BY:
APPROVED BY:
~~
Arnold Covey, Directo
Engineering & Inspect
Elmer C. Hodge
County Administrator
~~
---------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
To Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
2
' ,~.,.. '" ~c~
GPRO~S
PROPERTY OF - GELP~21
ARTHUR G & N~ , PG•
JOYCE H. TROUT P8' E
DB. 417 PG. 50 Lp~ 11 ~ Zq.' ~ 00
TAX # 27.19-1-74 N ~ 1~•3~
p~, ~ Pvt.
~~ • PE~~
15~DRAINAGE '
EASEMENT
M
„ ~ N ~ BEARING
p0 ~~ ~~. S 57 24 01
N ~p~9 86, ~p~ 1 15~'I
T
#2~ fig' -~
- ~" ~p~ 6 ~5~6* N LOT 1
0 1~p 9 #2~ ~g-1
o. ~ .
N ~p ~ 28 `p~ 1 X5,5
9 #2~ 1g~
~` OF ELDENRIDGE > SECTION N0. 1
-- PETTY ACRES
PB.11 PG.135 m PB. 3 PG.255
0
ACCESS, WATER & - ~ z
PEDESTRIAN EASEMENT ~ ~
Q
- O
PLAT SHOWING DRAINAGE EASEMENT
_---- - -
- - BEING CONVEYED TO ROANOKE-COUNTY BY- -
LAWRENCE L FENZEL, HOMME SOL
& ELDENRIDGE DEVELOPERS
A VIRGINIA GENERAL PARTNERSHIP
Sheet No.
1
E N G I N E E R S, p. C. Design Drawn Check Date Scale
925 Mountain Arenue, xc.acke, virginta zaate, ro9-aaa-eoxo, Fix ro9-s4a-sass GAS MAR GAS 1-16-92 1 =30
3
1
II
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TIIESDAY, JANIIARY 12, 1993
RESOLIITION 11293-10.k OF THE BOARD OF SUPERVISORS
OF THE COIINTY OF ROANORE, VIRGINIA
WITH RESPECT TO THE COIINTY OF ROANOKE, VIRGINIA
$3,700,000 GENERAL OBLIGATION PIIBLIC IMPROVEMENT
BOND ANTICIPATION NOTES, SERIES 1993
The Board of Supervisors of the County of Roanoke, Virginia
("County") adopted a resolution on December 15, 1992 ("Resolution")
authorizing the issuance and sale of the County's Anticipation
Notes, Series 1993 ("Notes"). The County has determined that it is
in the best interest of the County to provide that the Notes will
not be subject to redemption before their maturity.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. Notwithstanding anything to the contrary in the
Resolution, the Notes shall not be subject to redemption before
their maturity. Except as modified hereby, the Resolution remains
in full force and effect.
2. This resolution shall take effect immediately.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Bond Counsel
Circuit Court Judge
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Alfred C. Anderson, County Treasurer
I hereby certify that the foregoing is a true and correct copy of
Resolution 11293-10.k with respect to the County of Roanoke,
Virginia $3,700,000 General Obligation Public Improvement Bond
Anticipation Notes, Series 1993 adopted by the Roanoke County Board
of Supervisors by a unanimous recorded vote on Tuesday, January 12,
1993.
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
ACTION NO.
A-11293-10.k
ITEM NUMBER 'Z' ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Approval of Resolution with Respect to County of Roanoke Public
Improvement Bond Anticipation Notes in the Amount of $3,700,000.
~~~"`~
try ~~
COUNTY ADMINISTRATOR S COMMENTS: ~''"`"
SUMMARY: On December 15, 1992, the Board of Supervisors approved a resolution to issue
Bond Anticipation Notes ("BANS") in the amount of $3,700,000 in order to begin work on the
projects that were included in the November, 1992 General Obligation Bond Referendum. These
BANS will be due on October 15, 1993.One of the provisions of the resolution that was previously
adopted was that these BANs would be subject to early redemption after June 30, 1993, meaning
that we could pay off the BANS between June and October of 1993, depending upon the sale date
of the general obligation bonds. It has come to our attention that this early redemption provision
will adversely affect the interest rate that we will receive on these BANS, therefore, the attached
resolution will remove this provision. Under this scenario, if the bonds are sold before October
15, 1993 the money to repay the BANs will be set aside in escrow and allowed to earn interest
during this time period. It is the opinion of our financial advisors, Wheat First Securities, that this
is the more favorable option.
FISCAL IMPACT: The effect of the attached resolution will be to reduce the overall interest
expense of the short term borrowing. This interest expense will be paid from the proceeds from
the general obligation bonds.
STAFF RECOMMENDATION: Staff recommends adopting the attached resolution to amend
the early redemption provisions of the $3,700,000 Bond Anticipation Notes to be sold in January,
1993.
~=~'/
Respectfully submitted,
~~~; ~~,~
Diane D. Hyatt
Director of Finance
Approv by,
Elmer C. Hodge
County Administrator
Approved
Denied
Received
Referred
To
ACTION
() Motion by:
()
()
()
()
VOTE
No Yes Abs
Eddy _ _ _
Johnson _ _ _
Kohinke _ _ _
Minnix _
Nickens _ _ _
. .
°~l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 12, 1993
A RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA
WITH RESPECT TO THE COUNTY OF ROANOKE, VIRGINIA
$3,700,000 GENERAL OBLIGATION PUBLIC IMPROVEMENT
BOND ANTICIPATION NOTES, SERIES 1993
The Board of Supervisors of the County of Roanoke, Virginia ("County") adopted a resolution
on December 15, 1992 ("Resolution") authorizing the issuance and sale of the County's
Anticipation Notes, Series 1993 ("Notes"). The County has determined that it is in the best
interest of the County to provide that the Notes will not be subject to redemption before their
maturity.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA:
1. Notwithstanding anything to the contrary in the Resolution, the Notes shall not be subject
to redemption before their maturity. Except as modified hereby, the Resolution remains in full
force and effect.
2. This resolution shall take effect immediately.
L-/
COIINTY OF ROANORE, VIRGINIA
GENERAL FIIND IINAPPROPRIATED BALANCE
Beginning Balance at
July 1, 1992 (Audited)
August 12, 1992 Dixie Caverns
Sept. 8, 1992 Cable TV budget
October 13, 1992 Bloodborne Pathogens Standards
October 27, 1992 Computer Upgrade
~ of General
Amount Fund Expenditures
$5,419,414 7.51$
(100,000)
(21,149)
(33,800)
(126,281)
December 1, 1992 Hepatitis B Vaccine -
Volunteers L36,840)
Balance as of Jan. 12, 1993 $5,101,344 7.07
Reserve Amounts
November 17, 1992 Reserved for employee benefits (606,182)
November 17, 1992 Reserved for building (350,000)
$4,145,162 5.75
Submitted By
~CCc:-ram- '~ . ,CyC~-~~
Diane D. Hyatt
Director of Finance
Note: On December 18, 1990 the Board of Supervisors adopted a goal statement
to maintain the General Fund Unappropriated Balance at 6.25$ of General Fund
expenditures ($72,151,291).
L - ,~
COIINTY OF ROANORE, VIRGINIA
CAPITAL FIIND IINAPPROPRIATED BALANCE
Beginning Balance at July 1, 1992 $ 24,705
(Audited)
Addition to Capital Reserve from 114,760
original 1992-1993 budget
July 14, 1992 Lighting of Green Hill Park Ball
Fields (15,000)
October 13, 1992 Repair ladder truck at Cave Spring
Fire Station (19,001)
Balance as of January 12, 1993 $ 105,464
Submitted by
Diane D. Hyatt
Director of Finance
L ;3
COIINTY OF ROANORE, VIRGINIA
RESERVE FOR BOARD CONTINGENCY
Beginning Balance at July 1, 1992
$ 50,000
July 14, 1992 Information Program for Bond Referendum
July 28, 1992 Roanoke Regional Housing Strategy
August 12, 1992 Outside Legal Assistance
September 8, 1992 Grumman Litigation
September 22, 1992
October 13, 1992
October 27, 1992
December 1, 1992
December 15, 1992
Grumman
Space S•
Grumman
Grumman
Grumman
Balance
Litigation
tudy
Litigation
Litigation
Litigation
as of January 12, 1993
Submitted by
(18,250)
(2,000)
(10,000)
(229)
(869)
(5,000)
(941)
(289)
(844)
$ 11,578
Diane D. Hyatt
Director of Finance
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ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Results of the Audit of the Machinery and
Tools Tax
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a memorandum from Commission of the Revenue R. Wayne
Compton describing the results of a recent audit of the machinery
and tools tax.
The audit was conducted by Mr. Compton and his staff and was
overseen by staff from the Department of Budget and Finance. Mr.
Compton and Budget staff will be available at the Board meeting to
answer any questions you may have.
~`~1~ ~c~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Johnson
Referred ( ) Kohinke
To ( ) __ Minnix
Nickens
,~ 0~ ~OANp'fF
Z " A L....
~ c~
a2 C~~~~~ ~~ ~r~xx~~.~.~
1838
COMMISSIONER OF THE REVENUE
MEMORANDUM R.WAYNECOMPTON
TO: Board of Supervisors
Elmer Hodge, County Administrator
i~ v
FROM: R. Wayne Compton, Commissioner of the Revenue
DATE: January 6 , 19 9 3
SUBJECT: Machinery and Tool Audits
At your request, this office has completed four physical audits of
Roanoke County manufacturers. The facilities we visited include
Dragon Chemical, Corrugated Container, AMP and Carlon Controls.
Originally, we had planned to do five physical audits.
However, the office audit of Aratex Services, Inc. resulted in
additional bills of $2,786.05 and we did not feel that a physical
audit would result in additional revenues at this time. The office
audit of Aratex originated due to a variance from the prior year's
return and resulted in their filing an amended return for 1992.
The four physical audits have resulted in an additional bill of
$123.00 to date. We found that the 1992 Returns of Business
Tangible Personal Property & Machinery and Tools for all four
manufacturers met the filing requirements and were accurate in all
material respects.
At three of the manufacturers, we found they were erroneously
reporting equipment with an original cost of approximately
$903,986. This equipment was either obsolete, junked or
incorrectly reported as machinery and tools when in fact it was
personal property. These types of assets are not taxable according
to the Code of Virginia. If these companies choose to adjust their
fixed asset records and amend their returns, it could result in us
refunding a minimum of $4,000. I would assume that these companies
will correct their returns for the 1993 filing.
AMP Inc. is still comparing our audit findings with their fixed
asset records. I do not expect any additional revenues to be
generated upon completion of their paperwork. Any additional bills
will probably be offset by exonerations.
If you require any additional information, please contact me or
Tammie Bowdel.
P.O. BOX 20409 • ROANOKE, VIRGINIA 240 1 8-05 1 3 • (703) 772-2050
® Recycled Paper
Item No.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: January 12, 1993
AGENDA ITEM: Audit of Industrial Development Authority of
Roanoke County, Virginia (FY 1991-92)
COIINTY ADMINISTRATORS COMMENTS:
EXECIITIVE SIIMMARY:
The Industrial Development Authority audit has been completed for
the year July 1, 1991 to June 30, 1992. The attached financial
report is being conveyed to the Board of Supervisors for
informational purposes. There were no problems noted in the audit.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
The attached audit should be received and filed with the Records of
the Board of Supervisors.
Respectfully submitted:
w ~ C,~ ,
Timothy W. Guba a, Secretary
Industrial Development Authority
of Roanoke County, Virginia
Approved:
~/~ ~~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION No Yes Abs
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by:
Eddy
Johnson
Kohinke
Minnix
Nickens
L - (o
INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
FINANCIAL REPORT
June 30, 1992
L -- !~
OFFICERS
Charles R. Saul, Chairman
Tim Gubala, Secretary
Edward A. Natt, Treasurer
BOARD OF DIRECTORS
Billy H. Branch Richard Cranwell
Ron Martin J. Carson Quarles
W. Darnell Vinyard Wayne Dunman
L - C~
C O N T E N T S
Page
INDEPENDENT AUDITORS'REPORT
ON THE FINANCIAL STATEMENTS 4
FINANCIAL STATEMENTS
Balance Sheets 5
Statements of Revenue, Expenditures, and
Changes in Fund Balance 6
Notes to Financial Statements 7
~~'~J
Certified Public Accountants
.\ Professional Corporation
INDEPENDENT AlJDITOR' REPORT
Members of the Board of Supervisors
and Board of Directors
Industrial Development Autl:oritY
Roano'~e C~~unty, Virginia
We have audited the accompanying balance sheets ~f the
Industrial Development Authority of Roanoke County, virginia, as of
June 30, 1992, and the related statements cf revEnues,
expar+ciii:ure5 , ai-+d changas in ~u..d balance for the year then ended .
These fi.narcial state^;erts are the r?sponsibility of the management
cif tr+a Industrial Development Authority of Roanoke Coun:.y,
~:irginia. Dur responsi5?lity is to express an up,inion ca these
r i r_ancia 1 Gtatements based on our audits . Tile financial ~ tate;~ents
of ~he Industrial Development Authority of Roanoke County 3~ of
.?+~nr3 3C~, 1.99i, were audited by other auditors whose repor~ dated
Septerber 26, 1991, expressed an unqualified opinior. on these
statements.
we conducted our audit in accordance with ye;..:rally
accepr_ed auditing standards . Those standards require t}•.at ;,,t~ plan
and perio.rm i.ne audits to obtain reasonable assurance abut whether
the fir~~~n;.ial statements are free of material misstatement. An
auc~iL ir~c~i~u~s eha~~+.inlny, on a test. basis, evidence scpporting the
ama+~i~ks a.ncl disclosures in ti:~ financial sta~ements. An audit also
incluo'cs assessing the accounting prir_ci-ples used and s~ gni.F irr3nt.
est i:na~_~s ~~ade by c~an•-~gement, as well as evaluating the overall
rinancial statement. presertLtiun. We believe that-. our audit
pro•~ides a reasonable ioasis for our opinion.
iii oui o~.~iriion, Lhe financial stater:.ent~ refarred *c
above present fairly, in all material respects, the flnancia?.
position ~i: the Ir«'+astrial DevelcrmEnt Aut:~ority of Rouno3Ce County;
Virginia, $t .Tune 30, Iyys, and the resolve of its ope~atic:~s i:t
coniormit~~ wir.h yEllr?I.cili~%' a.:ceptcd accc:::~ti:.g princirlES .
f r Fi~'If 1 P'JBLTC ACCu' :TAN' '
~~:iove, Virginia
Drc2mber ?0, 1992
Roanoke: Dominion Bank Building (703) 98~-5400
Telecopier: (703) 34~-9873
Radford: Tyler Office Plaza (703) 731-4655
Smith Mountain Lake: (703) 7~1-4440
Pulaski: (703) 980-3897
P.O. Box 12742
Roanoke, Virginia 24028
L-~
INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
BALANCE SHEET
June 30, 1992 and 1991
Page 5
ASSETS
1992 1991
$ 4,513 $
1,017,100 _
4,519
Cash
Land
LIABILITIES AND FUND BALANCE
Fund Balance
1,021,613 4,519
$ 1,021,613 $ 4,519
The notes to Financial Statements are
an integral part of these statements
L - Co
INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
STATEMENTS OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE
Years Ended June 30, 1992 and 1991
Page 6
REVENUES
Processing and closing fees
Audit fees
Transfer of Property
Application fees
Total Revenues
1992 1991
$ - $ 1,144
1,574 1,112
1,017,100 -
250 250
EXPENDITURES
Professional fees
Directors' fees
Total Expenditures
Excess (Deficit)
1,018.924 2,506
1,230 1,112
600 800
1,830 1,912
1,017,094 594
FUND BALANCE AT BEGINNING OF YEAR 4,519 3,925
FUND BALANCE AT END OF YEAR $ 1,021,613 $ 4,519
The notes to Financial Statements are
an integral part of these statements
~" V
INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
June 30, 1992
Page 7
Note 1. Significant Accounting Policies
A. Purpose
The Industrial Development Authority of Roanoke
County, Virginia, was created by the Board of
Supervisors of Roanoke County on August 11, 1971,
pursuant to Chapter 33, Title 15.1, Code of
Virginia (1950), as amended (Industrial Development
and Revenue Bond Act). It is a political
subdivision of the Commonwealth of Virginia. The
Authority promotes industry and develops trade by
encouraging manufacturing, industrial,
governmental, and commercial enterprises to locate
and remain in Roanoke County. The Authority issues
low-interest, tax-free industrial revenue bonds to
acquire and improve property and equipment which is
sold or leased to the enterprise at terms necessary
to retire the financing.
B. Basis of Accounting
The modified accrual basis of accounting is
followed by the Authority. Under the modified
accrual basis of accounting, revenues are recorded
when received. Expenditures are recorded when the
liability is incurred.
C. Limitation of Liability
The Authority has issued revenue bonds and notes to
acquire and finance improvements of property and
equipment which are immediately sold or leased.
The notes and bonds, as to principle and interest,
are payable soley from lease payments or payments
on notes receivable. The long-term leases are
essentially sales agreements as the leasees have a
bargain purchase option to acquire the propety at
the expiration of the lease. The Authority does
not reflect in its accounts any ownership in the
properties. If the lessee or note makers default,
the holders do not have recourse from the Authority
but must obtain indemnity from the lessee, note
maker or by sale of the property. Bonds and notes
issued pursuant to the provisions of the Industrial
Development and Revenue Bond Act are not deemed to
constitute a debt of the Commonwealth or any
(Continued)
L-Co
Aage 8
political subdivision thereof and are guaranteed by
the Authority only to the extent of revenues and
other secur~t.y pledged under the terms of the
individual agreements. However, the Authority and
the County of Roanoke, Virginia, may .::~cose at
their option to assume responsibility for tide debt
issue in -the event of default to preserve the
credit rating of the Authority for futLre issuea.
Note ' kovenue Bonds and Notes
R~ of June 30, 1992, the Authority has issued and
outstanding $32,930,14 of leidustrial De:•elopment Revenue
Fonds and Notes, Pursuant to Chapter 33, Title 15.1 of
the Code of Virginia (1950), as amended. These uPb*_.
issues are not included in the accompanying financial
statements since tha au::t-arity is not liable for then
repayment, as discussed in Note 1.
(Continued)
L - Cc~
L" (G7"
Page 9
Balance
June 30, 1992
$ 396,803
335,061
1,118,581
350,000
3,035,000
723,000
951,225
309,817
189,538
127,592
407,977
720,000
8,305,000
1,230,000
225,000
3,000,000
300,000
253,121
72,021
3,275,824
78,854
102,500
3,620,000
1,670,085
247,710
1,537,506
347 933
T e of Pro ect
Office Building
Storage Building
Medical Office Facility
Manufacturing Facility
Nursing Home
Office Building
Office and Shopping Center
Plant Facility
Office Building
Office Building
Office Building
Mini-warehouse Facility
Hospital and Personal Care Center
Hospital Center
Hospital Center
Gymnasium
Freight Terminal
Truck Sales and Service Facility
Burger King Restaurant
Hotel
Medical Facility
Real Estate and Professional Office Facility
Refunding 1982 Bond
Warehouse and Office Facility
Office Building
Office and Retail Facility
Office Building
32,930,148
~„~-"
Page 10
Note 3. Property
By prior agreement with Allied Signal, the property
valued at $1,017 100 by the Roanoke County
Assessors office and on inall
County and Allied Signal, would a be deeded to nthe
Industrial Development Authority of Roanoke County,
Virginia, should Allied Signal abandoned their
development efforts. The proceeds from the eventual sale
of the property will be used by the Authority to promote
the industrial development of Roanoke County through the
Industrial Development Authority of Roanoke County,
Virginia.
ACTION NO.
ITEM NO. ~~_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Report on Cost-Sharing Letter of Intent, Dixie
Caverns Superfund Site
COUNTY ADMINISTRATOR'S COMMENTS:
SUNII~IARY OF INFORMATION
On December 21, 1992, the County Administrator signed the
"Cost-Sharing Letter of Intent, Dixie Caverns Superfund Site" on
behalf of the County. This Letter of Intent records and confirms
the cost-sharing arrangement between Roanoke County and Roanoke
Electric Steel Corporation (RES).
This Letter of Intent expresses the intent of the County and
RE5 to share costs under the "Administrative Order by Consent"
(cleanup of the stream bed) which was signed by the County on
August 20, 1992, and the "CERCLA Remedial Design/Remedial Action
Consent Decree" (cleanup of the dust pile) which the Board accepted
at its meeting on December 15, 1992.
A copy of this Letter of Intent is attached to this report.
Respectfully submitted,
Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved ( ) Motion by Eddy
Denied ( ) Johnson
Received ( ) Kohinke
Referred Nickens
to -- Minnix
c:\wp51\agenda\dixie\mnsent
1
ROAI~FOKE ELECTRIC STEEL CORPORATION ~U~n~tJzteL~
P. O. BOX 13948
ROANOKE, VIRGINIA-24038-3948
December 21, 1992
Mr. Elmer C. Hodge
County Administrator
County of Roanoke
P, 0. Box 29800
Roanoke, ~JA 24018-0798
GENERAL OFFICE 703-342-1831
TELECOPIER 703-342-9437
~ ~, Pm r~
u
~I'"e'GG-C/lf-G-L~' 2 _~ 2 S - ~f Z ~~
P.e: Cost-Sharing Letter of Intent, Dixie Caverns Superfund Site
Dear Elmer:
This is a Letter of Intent between the County of Roanoke
("the County") and Roanoke Electric Steel Corporation ("RES") on
sharing of certain costs at the Dixie Caverns Superfund Site in
Salem, Virginia. You have discussed this cost-sharing arrangement
with the County's Board of Supervisors, and I have discussed it with
RES' Board of Directors. Both Boards found this arrangement acceptable.
This Letter of Intent records and confirms this arrangement and our
agreement.
1. Background.
The County and EPA signed a Consent Agreement and Order dated
September 24, 1987, under which the County agreed to do various
removal actions at the Site. One of those actions was removal,
treatment and on-site disposal of the dust pile of electric arc
furnace emission control dust from P,ES' steel mill. Effective
October 3, 1988, the County and RES entered into a Cleanup Cost-Sharing
and Confidentiality Agreement concerning the dust pile (the "Agreement")
The County and P.ES began the work under the Consent Agreement and Order
and the Agreement, paid roughly $200,000 in costs on the work, and
later stopped at EPA's direction.
By letters of November 8, 1991, EPA gave the County and P.ES the
"opportunity" to perform the Rededial Design/Remedial Action ("RD/RA")
for Operable Unit No. 1 (the dust pile) at Dixie Caverns, provided that
the two parties agreed to conduct and pay for EPA's choice of remedial
action (high temperature metals recovery or "HTMR") and EPA's "oversight
costso" By joint letter of January 13, 1992, the County and RES
offered to conduct and pay for a less expensive remedial action (on-site
stabilization and disposal or "OSSD"). By letter of February 7, EPA
rejected this offer. Following meetings on February 10 and March 3 and
other discussions, the County and P.ES submitted a good faith offer on
L- 7
Elmer C. Hodge
County of Roanoke
December 21, 1992
Page ~~ 2
March 13 to conduct OSSD or, if they cannot demonstrate that OSSD
would "work," then HTr4R, preferably at Zinc National in Mexico
(a less expensive HTMR facility than a United States facility). By
letter of April 7, EPA accepted this good faith offer. Within the
next few days the County and RES will sign a Consent Decree with EPA
under which they will commit to conduct and pay for the RD/RA for
Operable Unit No. 1 at this Site and to pay for EPA's past costs
(of $1,279,238.85) and EPA's future costs (including interest from
November 8, 1991 on past costs) for the Site. County and RES agree
to adjust EPA's past response costs upon receipt of more complete
documentation and billing detail from EPA.
The estimated costs for the RD/RA range from $1 million for
OSSD (plus EPA's oversight costs) to $5 million (plus EPA's future
oversight costs) for HTPgt at a United States facility. Those estimates
are our best estimates at this time but could be low or high.
RES has developed a confidential and proprietary technology
("Treatment Technology") for treating electric arc furnace emission
control dust generated at its steel mill or any other steel mill.
This is the technology that would be used in OSSD. RES is in the
process of marketing this technology to other steel mills and hopes
that this will generate substantial revenues over the next 20 years
or so,
In addition, EPA completed a remedial investigation and
feasibility study ("RI/FS") for the rest of the site (Operable Unit
Noo2) and decided that no response action is necessary for Operable
Unit No. 2.
Further, EPA decided that sediment in the stream leading from
the base of the dust pile towards the Roanoke River and soil beneath
and next to the dust pile must be cleaned u~. The County and RES
signed an Administrative Order by Consent ("Consent Order") for
Removal Action on August 20, 1992, under which they agreed to conduct
and pay for these removal actions. They are proceeding with those
actions, but do not know how much the actions will cost.
This Letter of Intent expresses the intent of th.e County and
RES to enter into a cost-sharing agreement for all costs they have
agreed to pay under the Consent Order and will agree to pay under the
Consent Decree (less those costs that other PRPs pay) under the
following terms,
Elmer C . Hodge ~ - '~
County of Roanoke
December 21, 1992
Page ~~ 3
2. Terms of Agreement.
that:
For good and valuable consideration, the County and RES agree
a, Each will pay one-half of all costs that they are required
to pay under the Consent Decree and Consent Order (less any
costs that other PiZPs pay).
b. If the costs that the County and RES together are required
to pay under the Consent Decree and Consent Order exceed
$2 million, then RES will reimburse the County's share of
costs in excess of $1 million with the following percentages
of net profits (if any) from RES' marketing of its Treatment
Technology:
- 20% of net profits fox years 1 through 5; and
- 25% of net profits for years 6 through 20.
The term "net profits" and RES' assumptions in estimating
possible net profits are set forth in Attachment A.
c, The County and RES will forward to the other copies of any
bills for costs under paragraph (a). Each. party will pay
one-half of each bill directly to the vendor. In the
agreement referred to in paragraph (j), the parties will
further define these costs and the procedures to decide
which costs are acceptable and which are not.
d. The County and RES will use best efforts to minimize costs
under the Consent Decree and Consent Order, to obtain pay-
ment from other PRPs for some of those costs and to account
for, share information on and pay the costs they are
required to pay under the Consent Decree and Consent Order.
e. If RES is required to reimburse the County under parggraph
(b), RES will use its best efforts to market its Treatment
Technology and will provide the County with. net profits and
other financial information on marketing of its Treatment
Technology. Tn the agreement referred to in paragraph (j),
the parties will further define these best efforts.
f, By obtaining the rights to net profits under paragraph (b)
of this Letter of Intent, the County does not thereby acquire
any right to RES' Treatment Technology. Moreover, the County
acknowledges that RES' Treatment Technology is considered
proprietary and confidential and the County agrees not to
disclose any confidential information and agrees to take
certain other actions to protect this confidential informa-
tion, In the agreement referred to in paragraph. (j), the
L -~ ~`
Elmer C. Hodge
County of Roanoke
December 21, 1992
Page ~~ 4
parties will further define this confidential information
and the County's actions to protect this confidential
information.
g. If one party fails to pay its share or fulfill any
obligation under this Letter of Intent, the other can
pay the first party's share or satisfy that obligation,
and the first party hereby agrees that it can be sued by
th.e other for breach of this Letter of Intent.
h. This Letter of Intent does not affect any other rights
including the right of action of one party against the
other or any possible third party claim against either
party.
i. The parties agree that this Letter of Intent is effective
only if both parties sign the Consent Decree and the Consent
Order.
j. The parties agree to negotiate and enter into an agreement
that contains and expands on these terms.
3. Examples.
a. If the total costs under the Consent Decree and the Consent
Order are $1.5 million, then the County and RES would each
pay $750,000 and RES would not share with the County any
profits from its Treatment Technology.
b. If the total costs under the Consent Decree and the Consent
Order are $3 million, then the County and RES would each
pay $1.5 million initiallyo Since the total costs exceed
$2 million, then RES will reimburse the County $500,000
(the County's share over $2 million) from net profits (if
any) from selling its Treatment Technology< If RES' net
rofits are $400,000 per year, it would pay the County
p$80,000 per year (20% of $400,000) for years 1 through 5,
$100,000 for (25% of $400,000) year 6 and nothing in years
7 and beyond. If RES has no net profits, it would not pay
the County anything.
~~
Elmer C. Hodge
County Administrator
December 21, 1992
Page ~~ 5
If this Letter of Intent is
would appreciate your signing both
and returning one of them to me.
acceptable to the County, I
this and the duplicate original
Sincerely,
.~~T ~N~~~Ot
Donald G, Smith
Chairman & CEO
On behalf of the County of Roanoke, I accept the terms of this
Letter of Intent.
Z/ / L
Date . `Y_.~~~''~-- , 9 9
mer , o ge
County Administrator
` Attachment A
Examples of Expenses Related
to the Marketing & Licensing of the
Treatment Technology
to Determine "Net Profits"
Accounting
Payroll
Administrative
Equipment
Treatment Plants
Insurance
Liability
Legal
Contracts
Licensing
Monitoring of Licensee's
Travel
Rental Fees
Office
L -?
Treatability Studies
ACTION NO. g
ITEM NUMBER L ~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Accounts Paid - December 1992
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Payments to Vendors: $3,070,012.41
Payroll: 12/4/92 $ 464,327.95
12/18/92 471,336.76
12/30/92 519,571.60
1,455,236.31 1_,455,236.31
X4,525,248.72
A detailed listing of the payments is on file with the Clerk
to the Board of Supervisors.
Respectfully submitted,
Diane D. Hyatt
Director of Finance
Approved by,
~~~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved ( )
Denied ( )
Received ( )
Referred ( )
To
Motion by:
Eddy
Kohinke
Johnson
Minnix
Nickens
AcrloN No.
ITEM NUMBER L,.. "'
AT A REGULAR MEETING OF 'THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD A`T THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of December 31, 1992.
COUf~TTY ADMINISTRATOR' S COMME~v~'S
SUMMARY OF INFORMATON:
BANKERS ACCEPTANCE:
CRAIGIE
CAPI°TOLINE
CRES'TAR BANK
CERTIFICATE OF DEPOSITS:
CENTRAL FIDELI'T'Y BANI{
SIGNET BANK
SOUTHWEST VIRGINIA SAVINi;S & LlJAN
LOCAL GOVT INVESTMENT POOL:
NATIONS BANK
REPURCHASE AGREEMEI~Fr
FIRST VIRGINIA
SAVINGS:
I~LATlONS BANK
DOMINION BANK
TOTAL
STAFF RECOMMENDATION:
Respect ally Sub tted iay
~- //
A1" ed C. Anderson
County Treasurer
ACTION
Approved ( ) Motion by:
Denied ( ) _
Received ( )
Referred ( ) _
To ( )
997,196.67
2,658,611.86
1,000,000.00
2,002,294.44
100,000.00
3,150,034.70
1,989,000.00
1,165.90
4,810.93
--------------
11,903,114.50
Approv by:
Elmer C. Hodge
County Administrator
varE
No Yes Abs
Eddy - - -
Johnson _ _ _
Kohnike _ _ _
Minnix _ _ _
Nickens
Item No . ~ _ I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: January 12, 1993
AGENDA ITEM: Work Session - Community Development Team
Project on Creating and Retaining jobs in
Roanoke County
COIINTY ADMINISTRATORS COMMENTS:
STAFF RECOMMENDATION:
The Community Development Team will make presentations regarding a
project of vital concern to the Roanoke Valley; the creation and
retention of jobs. County staff represented on the team, are
carrying out a variety of actions within their departments that
have direct and indirect impacts on job growth. The team will
enumerate these projects, focus on several case studies, and show
how the County's emphasis on industrial development and tourism
will be implemented during 1993.
Respectfully submitted:
(/VI~G
Timot y W. Gu ala, Chairman
Community Development Team
ACTION
Approved ( )
Denied ( )
Received ( )
Referred
to
Approved:
~ /~k~ _
Elmer C. Hodge
County Administrator
Motion by:
No Yes Abs
Eddy
Johnson
Kohinke
Minnix
Nickens
' ~l
Preliminary Agenda
Community Development Team Presentation
Roanoke County Board of Supervisors
January 12, 1993
I. Overview of Community Development Team
Mission and Organization
II. Team Problem Statement - How to assist in
the creation and retention of jobs with
Roanoke County
III. Internal actions to create and retain jobs
with Roanoke County
A. Overview of departmental activities
and projects
B. Case study: Site plan/building
permit process for Optical Cable
Corporation
IV. External actions to create and retain jobs
within Roanoke County
A. Overview of departmental activities
and projects
B. Case study: Special events programs
as part of tourism development
V. Future opportunities to create and retain
jobs in Roanoke County
A. Valley TechPark and other industrial projects
B. Tourism Projects
C. Case study: Explore Project
rn-i
Presentation to
Roanoke County Board of Supervisors
by
Community Development Team
on
Creating and Retaining Jobs /
in Roanoke County
January 12, 1993
Agenda
Community Development Team Presentation
Roanoke County Board of Supervisors
January 12, 1993
I. Overview of Community Development Team
Mission and Organization Tim Gubala
II. Team Problem Statement - How to assist in
the creation and retention of jobs with
Roanoke County Reta Busher
III. Internal actions to create and retain jobs
with Roanoke County Reta Busher
A. Overview of departmental activities
and projects
B. Case study: Site plan/building
permit process for Optical Cable
Corporation Arnold Covey
IV. External actions to create and retain jobs
within Roanoke County Ricky Showalter
A. Overview of departmental activities
and projects
B. Case study: Special events programs
as-part of tourism development
V. Future opportunities to create and retain
jobs in Roanoke County Tim Gubala
A. Valley TechPark and other industrial projects
B. Tourism Projects
C. Case study: Explore Project
1
Membership
Community Development Team
Todd Booth Representative of the Employee
Advisory Committee
Reta Busher (Alternate Chairman) Management & Budget
Arnold Covey Engineering & Inspections
Clifford Craig Utilities
Anne Marie Green Public Information Office
Paul Grice Finance
Tim Gubala (Chairman) Economic Development
Vickie Huffman Attorney's Office
Mark Light Fire & Rescue
Janet Scheid Planning & Zoning
Ricky Showalter Parks & Recreation
Mission of Community Development Team
The mission of the Community Development Team is to serve as
a coordinating group to evaluate community development opportu-
nities, projects, and programs that improve the quality of life for
Roanoke County's citizens.
2
Team Problem Statement
Team problem statement given to the Community Development Team
by the County Administrator on October 22, 1992. Elmer Hodge made
a brief presentation on the changing economic environment in the
Roanoke Valley. He has concerns that the Dominion merger will
threaten 1,000 jobs in Roanoke County and adversely affect other
industries, (i.e. Double Envelope). He wants the Community
Development Team to be sensitive to this economic development
threat and look within their individual departments. for both short
range and long range recommendations to address the issue of job
creation. Mr. Hodge has requested that the team make a
presentation to the Board of Supervisors on this matter.
~z°u a ~~, , ~,Ta~_ C`A~ i,•y ~.v ~, e ~
k~.
c ~. ~~~~~~ ~ ~, ~~~ - . ,cam---
~ _ ~
~~~ ~~~~
3
ongoing internal Actions by Community Development Team
to create/retain jobs in Roanoke County
Responsible
Department Action Comments
Planning & Zoning Zoning Ordinance New areas depicted for
commercial and indus-
trial development
County Attorney Real estate/legal Acquisition of prop-
services erty, easements, and
rights of way, legal
support support to other
County departments
Parks & Recreation Bond projects Detailed planning and
Engineering Planning and design design of projects
Library approved in bond
Fire & Emergency referendum
Services
Economic Development
Schools
Engineering Site Plan Review/ Receipt and coordi-
permits nated review of site
plans and issuance
of building permits
Management & Budget Financial projections Estimates of revenues
from local tax sources
and determination of
trends
Economic Development
Public-private
partnerships
Assistance to new and
expanding industry with
public services
Fire & Emergency
Services
Water/Sewer
Emergency services
Provision of fire/
emergency services
to businesses
Utilities -Sufficient water
pressure and flow for
domestic commercial and
fire flow needs
-Sewer services and
treatment of industrial
discharge
POLICY OF THE DEPARTMENT OF ENGINEERING & INSPECTIONS
CONCERNING EXPEDITING PRIORITY PROJECTS
- The Department of Economic Development and development review
coordinator jointly schedules a meeting with the owner,
engineer/architect, county review team (Fire & Emergency,
Building Commissioner, Planning & Zoning, Engineering and the
Utility Department), and other State Agencies to discuss State
and County Ordinances required for plan submittal.
- The development review coordinator receives construction
plans, distributes such plans and assures that a 5 day turn
around is met by all departments, also to assure that if
complications or problems arise, they will be resolved as
quickly as possible.
- Commercial or industrial developments considered a high
priority project receives an expedited request from the
Department of Economic Development.
- The County's expediting policy requires all departments to
complete their reviews and return all written comments to the
development review coordinator within 5 working days.
- Upon receiving all comments the development review coordinator
notifies the owners engineer/architect by either phone or fax
of corrections needed for County approval.
- When possible approval of the Grading/Erosion Sediment Control
Plan may be approved prior to final approval of the site plan.
This allows the developer to enter the property quicker and
start preparing the site for construction of the building.
5
CASE STIIDY
PROJECT: Optical Cable Company
LOCATION: Valleypointe - Phase I, Lot 2A
ACREAGE: 5.9
BUILDING SQUARE FEET: 73,386
PLAN REVIEW
NUMBER NUMBER
SUBMITTED OF REVIEWS OF DAYS APPROVED
Concept plan 05/01/90 1 1
Grading/E&S Plan 05/08/90 1 5 E&S Permit
Issued
05/19/90
Site Plan 05/22/90 2 10 06/13/90
Building Plans 05/29/90 1 1 05/29/90
Building
Permit
Issued
06/13/90
Entire process took 22 working days.
Building permit issued June 13, 1990
Temporary Certificate of Occupancy issued 09/04/90
Final Certificate of Occupancy issued 09/14/90
Please note in order for County staff (inspectors) to meet the
schedule of the contractor several inspections and the issuance of
temporary C.O. were conducted on Saturdays.
6
Ongoing External Actions by Community Development Team to
create/retain jobs in Roanoke County
Construction of Spring Hollow Reservoir
Joint development projects with Botetourt County (i.e. Jack Smith
Industrial Park)
Planning for regional stormwater management with other governments
and Fifth Planning District Commission
Departmental involvement with Tourism Accreditation Program
sponsored by Roanoke Valley Convention and Visitors Bureau
Regional Housing Network project to assess housing inventory and
opportunities in Roanoke, Valley
Planning for Special Events by Parks and Recreation, as an element
of Roanoke County's tourism strategy.
9-/iGl,~... -
7
ROANOKE COUNTY PARKS AND RECREATION
The Roanoke County Parks and Recreation Department has an important
value in contributing to the economic impact in our community.
All of our sections employee instructors, teachers and officials
through the use of general and reimbursable funds, This funding
will also go to our community businesses in terms of materials and
supplies.
Our Department has been working with the Economic Development
Department and the Valley Convention and Visitors Bureau to improve
and expand our Special Events Program and value to the community.
The following information and case studies will show what we have
done in the past and our calendar of events for the -future. It
will also include some of the areas of expansion.
8
_ _.
Special Events
Special events are defined as non-routine parks and recreation
highlights that concentrate people and activities in a designated place.
Special events are conducted for the following purposes:
a. to provide leisure time activity
b. to celebrate a holiday or anniversary
c. to promote a cause or issue publicly
d. to raise funds
Roanoke County's emphasis on tourism as part of the 1992-94 Economic
Development Strategy can be met by planning and organizing special
events that will attract Valley residents and out of area visitors.
Good special events will create a positive awareness of the County's
programs and facilities and enhance the quality of life for both County
residents and visitors. Expenditures for food, lodging, entertainment,
and travel related services create tax revenues for the County and
enhance the tax base.
9
1993 SPECIAL EVENTS
MA30R EVENTS:
MAY 13 - 15 ROANOKE COUNTY FAIR tGRE'EN HILL PARK)
First time event, -formally the Family Festival.
The Special Events Division will be working with the
Equestrian Center on-this event.
JULY 15 - 18 COMMONWEALTH GAMES OF VIRGINIA (VALLEYWIDE)
Participants from the entire state will travel to
the Roanoke Valley for this competition.
The Special Events Division Staff are on the
organizing committee of the Commonwealth Games.
JULY 30 - AUG. 1 2ND ANNUAL CIVIL WAR RE-ENACTMENT tGREEN HILL)
Last years event drew between 400 - 500
Re-enactores from 8 states.
In the State of Virginia there were participants
from 30 different Cities & Towns.
6000 spectators from in and around the Roanoke
Valley enJoyed the event.
October 2 ROANOKE SYMPHONY POLO CUP (GREEN HILL PARK)
This Parks & Recreation Department lends support and
advice to the Roanoke Symphony and their
Volunteers.
The true value of this event is the prestige of
having a facility in the Roanoke Valley in which to
hold the event.
A British team from overseas will be competing it
this years Polo Cup.
*PLEASE SEE THE C I V I L WAR REPORT ON FOLLOWING PAGES .
_Y .. ~ .~ _ _.__._.__::. -
._ ._ 10 _ _ .,.; _~.
October 8 - 9 NATIVE AMERICAN POW WOW (GREEN HILL PARK)
This event will be co-sponsored this year with the
Science Museum of Western Virginia.
The Native Americans who participate in this event
will be traveling to the Roanoke Valley from all
aver the United States.
The attendance for last years Paw Wow at Glenver
High School was Sa overwhelming, that the event has
been moved to our larger Green Hil3 facility.
CHILDREN'S EVENTS
MARCH 27 IST VIRGINIA HANK EASTER EGG HUNTS
(WALROND,DARRELL SHELL,GREEN HILL AND ViNYARD PARKS)
The bank covers all cost involved in this event.
OCTOBER 31 HALLOWEEN PARTY (TANGLEWOOD MALL)
DECEMBER SANTA CALLINGS/CHRISTMAS ACTIVITIES
.;~.,.:_ ~._ 11
~.
~~~,,.. _ ,:...,.u_ ~: _.,~.. ,
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vl~ °~- `" - SPECIAL LYM IC5
Fall State Tournament 1992
Roanoke County Parks and Recreation Department worked closely
with Special Olympics in sponsoring the 1992 State Fa11 Tournaments
which included Volleyball, Soccer, Equestrian and Rollerskating.
The event was head November 6-7, 1992, with volleyball at North
Gross. Soccer at Rivers Edge Sports Complex. Equestrian at Hunting
Hills Stables and Rallerskatinc~ at Star City Skatinct Headquarters
or the Operations Center will be at Holiday Inn Tanc~lewood. Over
600 athletes participated, and the Holiday Inn had blocked off 175
rooms for the weekend event.
The Parks & Recreation Department helped to coordinate the
events by helping to staff Operatians Central. We had helped with
contacts far medical and police services, equipment and coaches.
Our staff helped with equipment set-up as well as breakdown. Our
involvement had helped in many areas, and the state office has
asked us to help this year.
Economic Value to the Community:
$59. x 2 nights x 175 rooms
meals- 600 athletes x 2 days x $25
meals- 600 spectators x 2 days x
_ $20,650
- $30,000
$25 = $30,000
$80,650
12
This is a list of the local organizations that the Special
Events Division is currently working with. This is an effort to
help these organizations promote-and improve their events, which
will allow Roanoke County to profit from their economical value.
i. CRESTAR SOCCER
2. SOAP BOX DERBY
3. J.C. WINE FESTIVAL
4. THE EXPLDRER PROJECT
NEW EVENTS TO LOOK FOR
1. MUSIC FESTIVAL - GREEN HILL PARK
2, SCOTTISH FESTIVAL - GREEN HILL PARK
3. CHILDREN'S FESTIVAL - CO-SPONSORED WITH THE TOWN OF VINTION
13
ECONOMIC IMPACT OF 1992
ROANOKE COUNTY/SALEM ADULT U.5.5.5.A.
SOFTBALL TOURNAMENTS
The following data shows the value of recreation events with the
adult softball program, which could be enhanced to improve economic
activity.
Ben Lockhart, the United States Slowpitch Softball Association
(USSSA) Area Director, has provided statistics on the 1992 adult
softball tournaments .held in the Roanoke County, Salem and Vinton
areas. Major tournaments in this area are usually played using all
of the fields at the Moyer Complex, the Salem Civic Center, Roanoke
County's Burton Complex and Whispering Pines Park.
USSSA uses the following formula to determine the economic impact
of a tournament:
Number of Teams
Players, Fans, Coaches, Per Team x 25
Days of the Tournament x
Daily Average Cost of Meals, Lodging x $75.00
Impact of Outside Dollars on Local Economy
for Rollover. Established by International
Association of Convention Bureaus x 3.5
Total Economic Impact of Tournament
Using a more conservative approach, I took the actual participation
figures for out of town teams at 20 people per team and created the
attached spreadsheet which shows actual dollars spent at $75.00 per
day and the 3.5 factor for rollover of the dollars in the
community.
Mr. Lockhart has been working with the Tourism and Conventian
Bureau as well as the Departments of Parks & Recreation in Roanoke
County and Salem to increase the number of major tournaments coming
to the Roanoke County/Salem area
In 1993 he has added the Men's Major National Invitational
Tournament. July 23-25 which will draw an estimated 6004 people
(participants and spectators). In addition to the M.N.I.T. will
be the Men's Mid-Atlantic Class B Divisional with an estimated 60
teams, most will tie flying into the valley.
14
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Projects identified in 1993
to implement the Economic Development strategy
to create/retain jobs
Department Action
Comments
Planning & Zoning I-81 Interchange District Promotion of comm-
ercial/tourism
development in the
I-81 Corridor in
Roanoke County
Economic Visitors Information Radio
Development
Various Bond Projects Implementation
Departments
Economic Business/Industry Retention
Explore Management Project Coordination
Group
(Various departments
state agencies,
federal agencies,
private sector and
local governments)
Planning and imple-
mentation of project
to draw travelers
from I-81 and Blue
Ridge Parkway into
the Roanoke Valley
Implementation of
$17.7 million of
projects authorized
in the Bond Referen-
dum (especially
Valley TechPark)
Focus on County
business and indus-
try for assistance
in growth, expansion
and operations
Seeking to implement
Explore '94 plan and
realization of Explore
project
17
~~ ~ ~
Qe.~c
~~
~~~ tatus of
Explore Project and
action items for 1993
During 1992 the National Park Service issued its final Environmental
Impact Statement (EIS) on the Roanoke River Parkway and recommended the
construction of a 1.5 mile Parkway Spur from the Blue Ridge Parkway to
the Explore Park. In the fall of 1992 a formal Record of Decision was
approved which authorized the construction of the Parkway Spur.
Subsequently, the Federal Highway Administration (FHWA) held a
preliminary coordination meeting in Vinton and set forth a schedule for
final planning and design of the spur road.
The design will be completed during 1993. Construction will not begin
until 1994 causing Explore to seek alternatives for access until the
road is completed in 1996.
The Blue Ridge Parkway is investigating a temporary access from the
Parkway to Rutrough Road during the construction phase. Rutrough Road
will require improvements for the approximate 1 mile stretch from the
landfill entrance to Explore Park entrance. Additional road
improvements beyond this point may be necessary. The neighborhood
citizens are involved in this planning process and can accept a
temporary increase in traffic if improvements to Rutrough Road are made.
The River Foundation continued their efforts to develop and utilize the
Explore project during 1992. A series of interpretive education
programs for school children were held during the year. These programs
for students are the basis of Explore's environmental education program.
The Hofauger House is in use on the site and the barn is under
construction. Other buildings are planned under the Explore '94 master
plan, including a tavern and environmental education center.
River Foundation staff members are coordinating with the Regional
landfill and Virginia Tech to develop plans for the restoration of the
landfill to nurture grasses and wildlife areas.
Staff has worked with the National Park Service to locate a proposed
Visitors Information (Center) in the Roanoke area in the vicinity of the
Parkway Spur Road. Leadership for this project from the Board of
Supervisors has resulted in interest and support from the Roanoke Valley
Convention and Visitors Bureau, Fifth Planning District Commission, and
the Blue Ridge Region Economic Development Commission.
A specific location for the Visitors Center has been recommended to the
National Park Service by the Board of Supervisors.
18
A "Team" has been involved in the coordination and planning for the
Explore project. The Explore Management Group is made up of County
staff, representatives of VDOT, National Park Service, staff of Explore,
a representative of the Town of Vinton, and chaired by Dr. Harry
Nickens.
During 1993 the items for action for the Explore project include:
1. Inclusion of Rutrough Road within the VDOT Six Year Plan so that
planning and design can proceed for construction improvements in
1994.
2. Coordination within National Park Service and Federal Highway
Administration (FHWA) to expedite design and construction of
Parkway Spur Road.
3. Coordination with the National Park Service-Blue Ridge Parkway to
identify a site for a Visitors Information Center and develop a
strategy for design, construction and operation.
19
0
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON TIIESDAY, JANUARY 12, 1993
RESOLIITION CERTIFYING EXECIITIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hefeby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
OFD ANA
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1 38
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR BOARD OF SUPERVISORS
ELMER C. HODGE H. ODELL °FUZZY° MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
(703) 772-2004 LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
January 13, 1993 HowNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE. SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Rev. Samuel W. Crews
Coopers Cove Baptist Church
5521 Lamplighters Drive, NW
Roanoke, VA 24019
Dear Reverend Crews:
On behalf of >fhe Board of Supervisors, 1 would like to thank you for offering the
invocation at our meeting on Tuesday, January 12, 1993.
We believe it is most important to ask for divine guidance at these meetings and the
Board is very grateful for your contribution.
Thank you again for sharing your time and your words with us.
Sincerely,
~ ~ 3 `~
H. Odell "Fuzzy" Minnix, Chairman
Roanoke County Board of Supervisors
® R~yaaa P~
327 Hershberger Road, N.W.
Roanoke, Virginia 24012-1960
703 265-2100
~~ FRIENDSHIP N'IANOR
Virginias Premier Retirement Community
January 6, 1993
~-8-93 c-~ ~ J1Y1C.
Mr. Bob Johnson, Hollins District Supervisor
Roanoke County Board of Supervisors
3738 Brambleton Avenue SW
Roanoke, Virginia 24018
Dear Mr. Johnson:
It is extremely important for senior citizens to have
access to public transportation in order to maintain their
independence. It is with this in mind that many of
Friendship Manor`s independent living residents feel their
independence is being stymied by Valley Metro and are
seeking the Board of Supervisors` help to correct it.
Currently, Valley Metro buses service the Roanoke City
side of the Friendship Manor campus. However, Valley Metro
refuses to cross Hershberger Road and service the residents
and employees of the five apartment buildings, plus the
employees and patients in the Convalescent Center, home
health agency and clinics on the Roanoke County side of the
Friendship Manor campus.
The administration and residents of Friendship Manor
feel that this addition to the Hershberger Road route of
Valley Metro would be of great benefit to Friendship Manor
residents and employees as well as the bus service itself.
The administration and residents of Friendship Manor
are seeking your help and that of your fellow board members
to secure the additional Valley Metro service for the
Roanoke County side of the Friendship Manor campus.
We ask that you bring,, this matter to the board at.ts~
meeting on January 12. A number of our residents plan to "`
attend that meeting to. support your efforts.
Thank you very much for your assistance.
Sincerely,
G~_.
en Srpan
Director of Retirement Services
cc: Mr». Elmer Bodge, Roanoke County Administrator
~ AOAN ,I.
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38
COUNTYADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
C~~r~xxY# a0r~ ~~~~.~.~
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
Ms. Carolyn Pence
1826 Cranwell Drive
Vinton, VA 24179
Dear Ms. Pence:
January 14, 1993
BOARD OF SUPERVISORS
H. ODELL'FUZZY" MINNIX. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOW NS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERALL. DISTRKT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
The members of the Board of Supervisors wish to express their
sincere appreciation for your previous service to the Library
Board. Citizens so responsive to the needs of their community and
willing to give of themselves and their time are indeed all too
scarce.
I am pleased to inform you that, at their meeting held on Tuesday,
January 12, 1993, the Board of Supervisors voted unanimously to
reappoint you as a member of the Library Board for another four-
year term. Your new term will expire on December 31, 1996.
State law provides that any person elected, re-elected, or
appointed to any public body be furnished a copy of the Freedom of
Information Act. Your copy is enclosed. We are also sending you
a copy of the Conflict of Interest Act.
State law requires that you take an oath of office before the Clerk
of the Roanoke County Circuit Court. This oath must be
administered prior to your participation on this Board. Please
telephone Steven A. McGraw, at 387-6205, to arrange to have the
oath administered and Mr. McGraw has requested that you bring this
letter with you at that time.
On behalf of the Supervisors and the citizens of Roanoke County,
please accept our sincere thanks and appreciation for your
willingness to accept this appointment.
Siryeerely, '
H. O el'1 "Fuzzy" Minnix,
Roanoke County Board of
HOM/bjh
Enclosures
cc: Spencer Watts, Library Director
Steven A. McGraw, Clerk of Circuit Court
Chairman
Supervisors
® Recycled Paper
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COU NTY ADMI NISTRATOR
ELMER C. HODGE
(703) 772-2004
January 14, 1993
BOARD OF SUPERVISORS
H. ODELL "FUZZY MINNIX, CHAIRMAN
CAVE SPRING MAGISTERUL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERALL. DISTRICT
BOB L JOHNSON
HOLUNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Mr. James D. Campbell
Executive Director
Virginia Association of Counties
1001 East Broad Street, Suite LL20
Richmond, VA 23219
Dear Mr. Campbell:
This is to advise that at their meeting on Tuesday, January 12 ,
1993, the Board of Supervisors voted unanimously to appoint H.
Odell "Fuzzy" Minnix to serve as the Board's Liaison to the
Virginia Association of Counties.
At the January 4, 1993 organization meeting, Mr. Minnix was elected
as Chairman for 1993 and Lee B. Eddy was elected Vice-Chairman. I
am enclosing a copy of the names and addresses of the 1993 Roanoke
County Board of Supervisors.
If I can be of further assistance, please let me know.
Sincerely,
yr~,~y- 14~. Q~.cs-,.~
Mary H. Allen, CMC
Clerk to the Board of Supervisors
MHA/bjh
Enclosure
cc: The Honorable H. Odell "Fuzzy" Minnix
®a~ydad Paper
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
January 14, 1993
Dr. Fred P. Roessel, Jr.
Executive Director
MHS of Roanoke Valley
920 South Jefferson Street
Roanoke, VA 24016-4494
Dear Dr. Roessel:
(703) 772-2005
This is to advise that at their meeting on Tuesday, January 12,
1993, the Board of Supervisors voted unanimously to ratify the
appointment of Mrs. Cheri Hartman as an at-large member of the
Mental Health Services of the Roanoke Valley Board of Directors.
Ms. Hartman's term will expire December 31, 1995.
On behalf of the supervisors and the citizens of Roanoke County,
please convey to Mrs. Hartman our sincere thanks and appreciation
for her willingness to accept this appointment.
Sincerely,
.~' -
Mary H. Allen, CMC
Clerk to the Board of Supervisors
MHA/bjh
cc: Mrs. Cheri Hartman
Clerk, Roanoke City Council
Clerk, Salem City Council
Clerk, Botetourt County Board of Supervisors
Clerk, Vinton Town Council
Clerk, Craig County Board of Supervisors
~~
BOARD OF SUPERVISORS
H. ODELL'FUZZY' MINNOC, CHAIRMAN
CAVESPRINO MAOICfERIALDISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTiRU1L D18TRICT
BOB L JOHNSON
HOLiINS MAOIat>~euLDISTRICr
EDWARD G. KOHINI~, SR.
CATAWBA MAOISTiR1AL DISTRICT
HARRY C. NICKENS
vlNroN MAacrsRUL DISTRICT
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COU NTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
January 14, 1993
BOARD OF SUPERV ISORS
H. ODELL FUZZY MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERAL DISTRICT
BOB L- JOHNSON
HOWNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE. SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGLSTERIAL DISTRICT
(703) 772-2005
Ms. Sherry Penney
6618 Meadewood Drive
Roanoke, VA 24019
Dear Ms. Penney:
At their regular meeting on Tuesday, January 12, 1993, the Roanoke
County Board of Supervisors unanimously approved the request of the
Northside Athletic Booster Club for a 50/50 Raffle permit for
calendar year 1993. The raffles will be conducted at the location
and on the dates specified in your application.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it be
displayed on the premises where the raffle is to be conducted. The
State Code provides that raffle and bingo permits be issued on a
calendar-year basis and such permits issued will expire on December
31, 1992. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULAT70NS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT:
YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR
YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATZ' OR DATES YOUR ORGANIZAT70NPLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
.~.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
® ReCyded Paper
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s
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
January 14, 1993
Ms. Joyce M. Heptinstall
231 Chestnut Street, Apt 404
Salem, VA 24153
Dear Ms. Heptinstall:
(703) 772-2005
At their regular meeting on Tuesday, January 12, 1993, the Roanoke
County Board of Supervisors unanimously approved the request of the
Women of the Moose Chapter 1551 Vinton for a 50/50 Raffle permit
for calendar year 1993. The raffles will be conducted at the
location and on the dates specified in your application.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it be
displayed on the premises where the raffle is to be conducted. The
State Code provides that raffle and bingo permits be issued on a
calendar-year basis and such permits issued will expire on December
31, 1992. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILER FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR
YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
rn~~. ~'. ~
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
BOARD OF SUPERVISORS
H. ODELL "FUZZY MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE. SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERUIL DISTRICT
® Recycled paper
o~ aoaNO~~
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(~o~~xx~#~ ~#' ~~~x~.~~.e
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
January 14, 1993
BOARD OF SUPERVISORS
H. ODELL "FUZZY" MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Mr. J. Larry Foster
2243 Pelham Drive
Roanoke, VA 24018
Dear Mr. Foster:
At their regular meeting on Tuesday, January 12, 1993, the Roanoke
County Board of Supervisors unanimously approved the request of the
Roanoke Moose Lodge #284 for a Raffle permit for calendar year
1993. The raffles will be conducted at the location and on the
dates specified in your application.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it be
displayed on the premises where the raffle is to be conducted. The
State Code provides that raffle and bingo permits be issued on a
calendar-year basis and such permits issued will expire on December
31, 1993. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR
YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
5
® Recydad Paper
O~ ROAN ~F
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1 38
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
January 14, 1993
BOARD OF SUPERVISORS
H. ODELL'FUZZY' MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Mr. James E. Garlick
605 Hemlock Road
Salem, VA 24153
Dear Mr. Garlick:
At their regular meeting on Tuesday, January 12, 1993, the Roanoke
County Board of Supervisors unanimously approved the request of the
Roanoke Moose Lodge #284 for a Bingo permit for calendar year 1993.
The games will be conducted at the location and times specified in
your application.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it be
displayed on the premises where the raffle is to be conducted. The
State Code provides that raffle and bingo permits be issued on a
calendar-year basis and such permits issued will expire on December
31, 1993. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR
YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
~~. ~~
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
® Recycled Paper
OF A AN0,1,~
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~ 38
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
January 14, 1993
BOARD OF SUPERVISORS
H. ODELL'FUZZY' MINNIX, CHAIRMAN
CAVE SPRING MAGI5fER1AL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Mr. Neil B. Fizer
6324 Marshall Drive
Salem, VA 24153
Dear Mr. Fizer:
At their regular meeting on Tuesday, January 12, 1993, the Roanoke
County Board of Supervisors unanimously approved the request of the
Vinton Moose Lodge 1121 fora Bingo permit for calendar year 1993.
The games will be conducted at the location and times specified in
your application.
The fee has been paid and your receipt is enclosed.
You may consider this letter to be your permit, and I suggest it be
displayed on the premises where the raffle is to be conducted. The
State Code provides that raffle and bingo permits be issued on a
calendar-year basis and such permits issued will expire on December
31, 1993. This permit, however, is only valid on the date
specified in your application.
PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO
COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY
MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT.
YOU MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR
YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO
DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES.
PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR.
If I may be of further assistance, please do not hesitate to
contact me at 772-2003.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Commissioner of the Revenue
Commonwealth Attorney
County Treasurer
® RecyGed Paper
um er: os e
Tyke: Regular Message Received:
Sub~ect:1/g2 Board Meeting
From: MHA -Mary Allen
To: BJH -Brenda Holton
Brenda:
(1) Need a Plaque to go with Reso of Appreciation to Lee Eddy (one with a
gavel on it.
(2) Will need reso for Jim Olin framed.
(3) May have dinner on 1/12 meeting so Keith Cook can discuss salary survey
with Board members. If so, something simple will be best.
(4) Need Minister
(5) Retreat is tentatively set for Fridayk January 22 and Saturday, January
(3. Don't tell Board members until we have exact times and place.
~6) I believe the January 26 meeting is yours (thank goodness since there are
our meetings this month). We need to set up which meetings will be yours
for 1993.
um er: os e
Tyke: Reggular Message Received:
Subject:1/12 Agenda
From: MHA -Mary Allen
To: DDH -Diane Hyatt
Diane:
Two comments from ECH at this morning agenda staff meeting:
(1) He wants you to do a re ort on "Re uest for Reimbursement of $1.9 Million
from Water BOnds to the ~eneral Fund for the Dixie Caverns Consent Decree.
~2) He wants a better title for the Report on Appropriation of Additional
chool Revenues -showing where it's coming from.
um er: os e
Tyke: Regular Message Received:
Subject: Reynest for Funds for Hollins Rescue Squad
From: M q -Mary Allen
To: TCF -Tommy Fuqua
Tommy:
ECH said to prepare the report for the request for funds for Hollins Rescue
Squad. I believe we discussed this right be ore Christmas. We can put it
on the January 12 agenda or if you don't think you'll get it done for that
meeting we can put it on t~e January 26 meeting.
Let me know.
H
S
rV
c ~~..:.,~~:,,
John :d. Ht:ci~i ~s •..
1ir:avJ. St:.'iv~~,,. Ph.ll
;;~:.: ~. c~;:~s<<t;;
u::,:<e ~~:::~
,,,r, ..,.,, ~~..
'~ 'md P. Roec.d. J... i'L_D
December 1~J, 1992
Tdr. Lee B. Eddy, Chairman
Roanoke County Board of Supervisors
P. 0. Box 298~G~
Roanoke, VA 24x18
Dear Mr. Eddy:
According to our records, Dr. Cheri Hartman's
term of appointment to the Mental Health Services
of the Roanoke Valley Board of Directors as an at-
large member will expire December 31, 1992. The
bylaws of the Board require that at-large members
be recommended by the Board to the five
participating localities. All. five -local
governments must concur with the recommendation in
order to confirm an appointment.
Our records indicate that Dr. Hartman is
eligible for consideration for another appointment
to our Board in accordance with the Statutes of
Virginia. At the December 3rd Board of Directors
meeting a resolution was passed to recommend the
appointment of Dr. Hartman for a three year term as
an at-large member.
Your attention to this matter will be very
much appreciated.
Sincerely,
Fred P. Roessel, Jr., h. D.
Executive Director
FPRjr:cd
C: Elmer C. Hodge
Nary H. Allen
Dr. Cheri Hartman
John M. Hudgins, Jr.
'~'IENT.aL HE.~LTH SERVICES OF THE R0.~1OKE ~'.~LLEI' - Executi~~e Offices
301 Elm A~~enue, Stti~, Roanoke, Virginia 24016-4026 - (703) 345-9841 f=.~fi (703) 342-3855
Ser~~ing the Cities of Koanoke and Salem, and the Cotuttic>s of Botetourt. Craig and Roanoke
I
December 1~, 1992
i
Mr. Lee B. Eddy, Chairman
Roanoke County Board of Supervisors
~ P. 0. Box 298~G1
I Roanoke, VA 2418
Dear Mr. Eddy:
~,~a,-.,,~:,,
~~~>},r~a~.~it;a~:,;~~..~r. According to our records, Dr. Cheri Hartman's
,;,, ~,,,;.,,,,; term of appointment to the Mental Health Services
~.~,~,~ ~ s,:~:;:,;,,; ~~r,.i~ of the Roanoke Valley Board of Directors as an at-
~~,~r...<.: large member will expire December 31, 1992. The
~~~~ h~,~:~.c>>.~;r~~~;:' bylaws of the Board require that at-large members
~' S~,.~<-.~ar~ be recommended by the Board to the f ive
°'`'``~~`~" participating localities. All five local
-~~~~~~~~~~~~~~»~~~~~~~~~~ governments must concur with the recommendation in
r,~<,r-uocssrl.,.;.r~~,.n. order to confirm an appointment.
Our records indicate that Dr. Hartman is
eligible for consideration for another appointment
to our Board in accordance with the Statutes of
Virginia. At the December 3rd Board of Directors
meeting a resolution was passed to recommend the
appointment of Dr. Hartman for a three year term as
an at-large member.
Your attention to this matter will be very
much appreciated.
Sincerely,
~i~~,c~
Fred P. Roessel, Jr., h. D.
Executive Director
FPRjr:cd
C: Elmer C. Hodge
b4ary H. Allen
Dr. Cheri Hartman
John M. Hudgins, Jr.
MENTAL HEALTH SERVICES OF THE ROANOKE L'ALLE1' - Executive Offices
301 EIm Avenue., SVW, Roanoke, Virginia 24016-4026 - (703} 345-9841 FAQ (703} 342-3355
Serving the Cities of Roanoke and Salem, and the Counties o{ Botetourt. Craig and Roanoke
JANUARY 12
Executive Session - Speculative Interest
Regional Wastewater Treatment Consultant's Report
Economic Development Strategy
Transfer of Funds from Water Bonds to General Fund for Dixie
Caverns Consent Decree
Board of Supervisors Committee Assignments
V Procedures for Notification of Zoning Changes
Presentation on Clean Valley Council(?)
Reso of Appreciation - Jim Olin
~cY Request for Work Session - Population Growth and Development
2 Bingo Permits
``~-1 Report on Audit of Machinery and Tools tax
~~ Confirmation of Cherie Hartman - MHSRV
__J Parade Permit Ord
~ ~~~
MEMO - 11/2/92
To: Supervisors
From: Lee B. Eddy .~~~
Subject: Notice of Zoning Changes
After discussing this issue at our 10/27/92 Board meeting and
subsequently meeting with the Planning staff to learn more about
the zoning map process, I offer the following suggestions for
notifying landowners of the zoning changes:
1. Run a display ad in the RTWN announcing that a new zoning
ordinance will take effect 12/31/92 and that new maps are being
proposed that will also take effect at that time. List the dates,
times and places for the public hearings on the maps (Dec. 1 and
Dec. 15) and list a phone number to call for specific information.
2. After the map adoption on 12/15/92 (hopefully), make any
necessary computer program modifications and start entering the new
zoning clasification for each parcel (38,000+ total) into the
computer system for the Assessor's Office or for the Geographic
Information System (GIS), so it can be accessed and processed
electronically.
3. When the data are entered, send a notice to the owner of each
parcel, indicating the new zoning class for that parcel. Include a
standard data sheet summarizing the basic criteria for the various
zoning classifications, and the procedure for making changes.
4. Establish a system to update the computer files, whenever zoning
is changed for any parcel in the future.
This approach seems to be a reasonable compromise. It generally
agrees with Option 5 among the six presented to the Board on
10/27/92.
copy: Elmer Hodge
Terry Harrington
Oscar Bryant
MEMORANDUM
TO: Lee Eddy (~
FROM: EI ~% ~
mer C. Hodge
DATE: November 13, 1992
SUBJECT: Future Agenda Items
Listed below are responses to your questions during our meeting yesterday
afternoon:
Landfill and Water Project Reports
Because of the holiday meeting schedule, these reports are scheduled for December
15. In addition to the reports, we will have our quarterly presentation from the
Resource Authority, Mr. Craig and the consultants.
Forest Edge
Cliff Craig advised me they are still working on the option and should start drilling
within one week.
Notification of Zoning Chances
Terry Harrington plans to bring this to the Board of Supervisors at the first meeting
in January (January 12). He plans to follow the` suggestions outlined in your
November 2 memo.
Recorded Messages
By copy of this memo, I am requesting that John Chambliss prepare a report for the
December 1 meeting on public usage of the recorded messages.
Dixie Caverns
By copy of this memo, I am requested that Paul Mahoney be prepared to update the
Board on the Dixie Caverns cleanup.
CC: Members of the Board of Supervisors
Terry Harrington
John Chambliss
Paul Mahoney
Clifford Craig
John Hubbard
Mary Allen
IMPORTANT MESSAGE
FOR ~~~
DATE ~ 2 _ 7 TIME ~ ~ Z~ P.M.
If\ ~
M -Q.AiQ.c.~, in~i la r~ .~ ,
OF
PHONE
AREA CODE N}iRABER EXTENSION
TB.EPH°"~D PLEASE GALL
CAMETO SEE YOU i WILL CALL AGAIN j
I WANTS TO SEE YDU ~? RUSH ~
RETURNED YOUR CALL ~ ~ i SPECIAL ATTENTION i i
~-- 1
MESSAGE k ~ . dt ~ ~ t,~~Y ..(n~ ,-L~
W V~1~/~i~Mw nil. 1 / ~~w. Ln 7-[~f'~ rf
~~VT ~,t~,~.~ ~l ~ . ~ z
~~~~.
~.
SIGNED.
LITHO IN U.SA
I V YS :SUUL•S
~`
"~,f ~-
12/7/92 at 11:05
MA and AMG: I gave this message to ECH by phone.
a copy to each of you with these messages:
MA -- please put on agenda
He said to give
AMG -- I want you to write a really special resolution of
appreciation == make it spiffy.
MH
~* AN ,I,
F
ti 9
~ ~
°v a?
1 38
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
BOARD OF SUPERVISORS
December 1, 1992
The Honorable Jim Olin
1410 Longworth House Office Building
Washington, D. C. 20515
Dear Jim:
LEE B. EDDY, CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR., VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MIN NIX
CAVE SPRING MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
I want to personally thank you for all the support you have given to
Roanoke County and to me during your terms in Congress. The Board of
Supervisors has asked me to invite you to one of our Board meetings so
they, too, can express their appreciation to you. Following are several
dates that we will be meeting; we would be delighted to have you join us
whenever your schedule permits:
Monday, January 4, 1993 9:00 a.m. organizational meeting
Tuesday, January 12, 1993 3:00 p.m. regular Board meeting
Tuesday, January 26, 1993 3:00 p.m. regular Board meeting
Our meetings are held at the Roanoke County Administration Center on
Brambleton Avenue.
Jim, I will always remember the morning after the big 1985 flood when
you were the first to call me to offer assistance. I was really impressed
with your sincerity and personal involvement. Those are some of the
things that have made you such an outstanding representative. Many thanks
for your help with the Explore Project. You revived it several times when
it was going down the tubes. I believe the project will be a great help
to the entire region. We asked for your help so many times on so many
issues such as the landfill, economic development, and flood reduction.
You always helped and never asked for anything in return.
It would be an understatement to say that we will miss you. Please
check your calendar and call me at 772-2004 to let me know which of the
dates suits you best. We look forward to seeing you.
If there are issues that we can assist you with in the future, please
let me know. I would also welcome any suggestions that you may have about
issues we are dealing with. Please stay in touch.
Sincerely,
~~~
Elmer C. Hodge
County Administrator
ECH/meh
® Recycled Paper
~ ~ N M~
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~ 2
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
C~~~xxt~ ~~ ~~xx~~a.C~e
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
MEMORANDUM
T0: Ed Kohinke
FROM: Elmer Hodge
DATE: December 22, 1992
SUBJECT: YOUR APPOINTMENT TO BOARD OF DIRECTORS FOR
SOUTHWEST VIRGINIA FINANCE, INCORPORATED
(703) 772'2005
I understand your concerns about participating on this Board which
was recently established by Congressman Boucher. If, after
receiving input from the other members of the Board, you no longer
wish to be a member of that group, I would like to have someone
from the County appointed to take your place.
Unless I hear from you, I will place this on the January 12, 1993,
agenda under appointments. My recommendation would be to have Tim
Gubala represent the County.
ECH/bjh
~~
BOARD OF SUPERVISORS
LEE B. EDDY, CHAIRMAN
WINDSOR NILJ.S -IAGIfTtRIAL DIST1tIGT
EDWARD G. KOHINKE, SR., VICE-CHAIRMAN
GATAWd- MAOIiTtR1AL DISTRICT
BOO L. JOHNSON
MOWNS MAOISTOtU1L DISTRICT
H. ODELL'FUaY MINNIX
GVE SPRING A1Afilil'ERU1L DISTRICT
HARRY C. NICKENS
VINTON MAGIfTOlU1L DIST1tKT
®R«,yGw Fap.r
~ p AN
ti
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2
`a
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
TO:
FROM:
DATE:
Elmer Hodge
Mary Allen
Edward Kohinke
Catawba District Supervisor
CONFIDENTIAL
BOARD OF SUPERVISORS
LEE B. EDDY, CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR., VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOWNS MAGISTERIAL DISTRICT
H. ODELL FUZZY MIN NIX
CAVE SPRING MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
January 4, 1993
SUBJECT: SOUTHWEST VIRGINIA FINANCE CORPORATION
REFERENCE: MY MEMO OF 12/22/92
REFERENCE: MR. HODGE'S MEMO OF 12/22/92
First of all, I would like my last memo on this subject to remain
confidential. I am not concerned about myself since my opinions
about either Mr. Boucher or any of his programs won't hurt me one
iota. However, they could hurt the County, so I will keep them to
myself.
Here's what I suggest:
1. Send a letter to Mr. Boucher on my behalf with my
regrets, and state that I determined that I just don't
have the time for any additional commitments this year.
This is a true statement and a bona fide reason by itself
for not accepting the appointment.
2. Mention in the letter that Tim Gubala will be nominated
and that you would like for him to attend the first
meeting of the Board of Directors even if we haven't
finalized his appointment. The last I heard this meeting
was tentatively scheduled for January 22.
3. Since Tim was already nominated once by Dr. Nickens, and
if the other supervisors are in agreement, can we quietly
slip his appointment onto our next consent agenda without
going through the usual formalities?
EGK/bjh
cc: Paul Mahoney
Tim Gubala
MEMORANDUM
K163-92
® Recycled Paper
ACTION NO.
ITEM NUMBER L 4--'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 12, 1993
AGENDA ITEM: Notification of Receipt of a Grant from the Trust
Fund of the Comprehensive Services Act
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY'
The Comprehensive Services Act for At Risk Youth included a
Trust Fund to provide grants to localities as start-up money to
develop innovative programs to assist in the transition into the
provision of services under the Act. The Roanoke County Community
Policy and Management Team which was appointed by the Board in
November, 1992, submitted an application and was one of twenty
localities awarded a grant in this competitive process. The County
grant was in the amount of $196,523 and will cover programmatic
costs from January 1993 to June 1994.
The grant will provide to our community intensive in-home
services to families involving the targeted at-risk youth
population and should ultimately reduce the amount of time some of
these youth would be placed in residential programs or require
intensive treatment at some of the more costly treatment
facilities. The concept involves working with the whole family to
resolve these issues instead of only the identified child and
coordinates the various treatment programs which may already be
involved with the family in an unstructured manner.
FISCAL IMPACT'
There is no local match required for this grant. The grant
will be managed by the Community Policy and Management Team and the
Board of Supervisors will be asked to formally accept this grant
and appropriate the monies in the near future. There are certain
budget documents which must be finalized by the CPMT before seeking
this appropriation.
RECOMMENDATION•
Receive this informational report and consider the
appropriation of the grant monies at a future date.
Respectfully submitted,
Approved by,
t~etty x. rlccrary, Ph.D. Elmer C. Hodge
Director of Social Services County Administrator
Chairperson, Roanoke County Community
Planning and Management Team
-----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Johnson
Referred ( ) Kohinke
To ( ) _ Minnix
Nickens