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HomeMy WebLinkAbout1/26/1993 - Regular~R ANS. ti A 2 iwr o rf~ ~ m~ (~.~ixxttg ~f ~~txtn~~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 26,1993 Welcome to the .Roanoke County Board of ,Supervisors meeting. Regular meetings are held on the ° second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FM ADDED ITEM K.10 -REQUEST FOR APPROVAL OF RAFFLE PERNIIT FROM UNITY OF ROANOKE VALLEY PMM (1) DELETED ITEM D.6 SINCE IT IS NO LONGER NECESSARY ,(21 ADDED ITEM D.8 -DISCUSSION ON PROPOSED LEGISLATIVE ® p~~ p~ ACTION ON RECOMII~NDATIONS BY SOCIAL SERVICES BD ~31REQUESTED DELAY OF ITEM H.3 UNTIL EVENING SESSION TO HAVE SOCCER CLUB REPRESENTATIVE PRESENT (4) WILL DISTRIBUTE A REVISED ORDINANCE FOR ITEM R2 LBE ADDED ITEM TO EXECUTIVE SESSION - (~ TO DISCUSS LOCATION OF A PERSPECTIVE BUSINESS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation Upon the Retirement of Freeda Bailey, Department of Social Services. FREEDA BAILEY WAS PRESENT TO ACCEPT RESOLUTION AND SAVINGS BOND R-12693-1 HCN MOTION TO ADOPT RESO URC 2. Resolution of Appreciation Upon Retirement of Carrie Lester, Clerk of Circuit Court's Office. CABBIE LESTER WAS PRESENT TO ACCEPT RESOLUTION AND SAVING BOND R-12693-2 BIT MOTION TO ADOPT RESO URC 3. Recognition of "Extra Mile Club" Members for their Customer Service Efforts. (Anita Hammerstrom, Training Coordinator) PRESENTATION MADE BY A1~TITA HAMII~RSTROM s D. NEW BUSINESS 1. Request for Appropriation of Funds for Rutrough Road Improvements for Virginia's Explore Park. (Joyce Waugh, Economic Development Specialist) PRESENTATIONS MADE BY DR NORM FINTEL, DR RUPERT CUTLER, AND RICHARD BURROWS FM EXPRESSED SUPPORT FOR EXPLORE PROTECT AND MADE A PERSONAL DONATION A-12693-3 HCN MOTION TO APPROPRIATE $350,000 AYES-BL.T,EGK,HCN NAYS-LBE,FM 2. Request from Board of Social Services to Designate the Department of Social Services as a Jurisdiction-Wide Agency. (Dr. Betty McCrary, Director of Social Services) A-12693-4 HCN MOTION TO APPROVE REOUEST AYES-LBE,HCN,FM NAYS-BLJ,EGK 3. Report on Parks and Recreation Programs to be Located at the Proposed Community Recreation Center. (Debbie Pitts, Assistant Director of Recreation) BL.T MOTION TO APPROVE RELOCATION LBE SUBSTITUTE MOTION TO DEFER UNTIL 2/9/93 MEETING FOR MORE INFO ON SPACE ALLOCATION AND PROGRAMS AYES-LBE NAYS-BI,LT,EGK,HCN,FM A-12693-5 3 BI T MOTION TO APPROVE REIACATION URC 4. Request to Declare the .Ogden Senior Center Property to be Surplus and to Begin Efforts to Market Said Property. (Paul M. Mahoney, County Attorney) A-12693-6 HCN MOTION TO APPROVE REQUEST URC 5. Request for an Additional Appropriation to the 1992-93 Budget for the Regional Special Education Board. (Dr. Eddie Kolb, Roanoke County Schools) A-12693-7 HCN MOTION TO APPROPRIATE $58,962 URC 6. Adoption of a Resolution Authorizing the Acquisition by Eminent Domain of a .038 Acre Strip from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project. (Paul Mahoney, County Attorney) DELETED BY PMM - NO LONGER NECESSARY 7. Request for Support for Merger of Roanoke Valley Economic Development Departments. A-12693-8 LBE MOTION FOR STAFF TO BRING BACK WAYS. _ TO Il1~IPLEMENT REGIONAL APPROACH TO ECON DEV, AND PREPARE PRELIlI~IINARY SUBJECTS FOR DISCUSSION BEFORE FM 2/23/93 ECON DEV MEETING AYES-LBE,BLJ~ICN,FM NAYS-EGK 4 LBE SUGGESTED THAT ALL CHAMBERS OF COMII~RCE IN AREA BE INCLUDED IN REQUEST FOR ANY DISCUSSIONS S. Discussion on Proposed Legislative Action on Recommendation by Social Services Board. (Paul Mahoney, County Attorney) A-12693-9 LBE MOTION TO ADD SOCIAL SERVICES BOARD POSITION ON CHILD ABUSE INVESTIGATIONS. SEXUAL ASSAULT COMII~IISSION AND LONG-TERM CARE VISION PAPER, TO BOARD 93 LEGISLATIVE PROGRAM URC E. REQUESTS FOR WORK SESSIONS HCN MOTION TO SET BUDGET WORK SESSION FOR 2/9/93 BOARD MEETING UNANIMOUS SHOW OF HANDS F. REQUESTS FOR PUBLIC HEARINGS NONE G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. An Ordinance to Rezone 0.206 Acre from C-2 to C-1 to Construct a Medical Office, Located at the Northwest Corner of Brambleton Avenue and Pleasant Hill Drive, Windsor Hills Magisterial District, Upon the Petition of Jackson Associates, Ltd. of Virginia Corp. BI,~T MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR 2/23/93 5 URC H. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 7-18, "Permit Fees" of Article II, "Building Code" of Chapter 7, Building Regulations of the Roanoke County Code to Permit Monthly Billing of Certain Permits. (Arnold Covey, Director of Engineering & Inspections) HCN MOTION TO APPROVE 1ST READING AND BRING BACK REWORDED ORDINANCE FOR CLARITY 2ND - 2/9/93 URC 2. Ordinance Amending and Reenacting Chapter 14, Parades, of the Roanoke County Code. (Joe Obenshain, Sr. Assistant County Attorney) BI,~T MOTION TO APPROVE 1ST READING 2ND - 2/9/93 AYES-BLI,EGI~FM NAYS-LBE,HCN BEFORE 2ND READING, ECH DIRECTED TO GET FURTHER INPUT FROM SUPERVISORS AND + + WITH TEAM, ESPECIALLY AMOUNT OF FEES AND NOTIFICATION PROCEDURES HCN REQUESTED THAT A PARALLEL BE DRAWN FROM ORD TO PROPOSED ORD, SPECIFICALLY CONCERNING FEES AND 3. Ordinance Authorizing a Lease with the Roanoke Valley Youth Soccer Club, Inc. for use of Real Estate Located North of Glade Creek at Vineyard Park #2. (Paul Mahoney, County Attorney) 6 DISCUSSED AT END OF EVENING SESSION SO THAT SOCCER CLUB REPRESENTATIVE COULD BE PRESENT HCN MOTION TO APPROVE 1ST READING WITH ORDINANCE REVISED AFTER DISCUSSION WITH STAFF AND SOCCER CLUB ON SEVERAL ISSUES 2ND - 2/9/93 URC I. SECOND READING OF ORDINANCES NONE J. APPOINTMENTS NONE K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-12693-10 BI,J MOTION TO ADOPT RESO URC 1. Approval of Minutes -December 1, 1992; December 15, 1992, December 31, 1992, and January 4, 1993. 2. Acknowledgement of Acceptance of 0.07 Miles of Elizabeth Drive into Secondary System by the Virginia Department of Transportation. A-12693-10.a 3. Donation of Drainage Easement in Connection with the West River Road Project (P-71) to County of Roanoke. A-12693-10.b 4. Acceptance of .Shrewsbury Court into the Virginia Department of Transportation Secondary System. R-12693-10.c 5. Appointment of Terrance L. Harrington as Alternate Subdivision Agent for Roanoke County. A-12693-10.d 6. Resolution Concerning the Certification of Roanoke County's Community Policy and Management Team. R-12693-10.e 7. Request for Approval of a Raffle Permit for the Catholic Charities of Southwest Virginia. A-12693-10.f 8. Acceptance of Donation of Drainage Easement for Flintlock Road in Connection with the Hunting Hills Road Project. A-12693-10.g 9. Ratification and Confirmation of the Donation and Acceptance of a New Tank Lot and Related Waterline and Access Easements in Connection with the Starkey Road Water System Project. A-12693-10.h 10. Request for Approval of Raffle Permit from Unity of Roanoke Valley. A-12693-10.i L. REPORTS AND INQUIRIES OF BOARD MEMBERS s SUPERVISOR KOHINKE: (1) HAS BEEN MEETING WITH CO1bIlVIUNII'Y CIVIC LEAGUES. THANK YOU TO TMC. SW, AND ECH FOR THEIR HELP. (2) ATTENDED 30TH ANNIVERSARY BANQUET OF FORT LEWIS VOLUNTEER FIRE DEPARTMENT. SUPERVISOR EDDY: ~1) ADVISED THAT WHILE ATTENDING MTG OF VA ASSO OF PLAN DISTRICT CONIII~IISSIONS IN RICHMOND RECENTLY, GEORGE FORESMAN, DIR OF LOCAL AFFAIRS DIV, STATE DEPT OF EMER SERVICES. WAS VERY COMPLIII~NTARY OF COUNTY STAFF. MR. FORESMAN WAS OPTIMISTIC ABOUT COUNTY RECEIVING FEMA GRANT -SHOULD KNOW BY MID-FEB. (2) ASKED ECH FOR INTERPRETATION OF RECENT LETTER ABOUT LOCATION OF VISITOR CENTER ON BLUE RIDGE PARKWAY. ECH FEELS THIS IS A REQUEST FOR ~ ~ ~ TION OF BD REC011~IlViENDATION ON VISITOR CENTER. AND WILL SEND INFORMATION AGAIN. (3) ASKED FOR UPDATE ON CHARTER AMENDMENT HOTEL/MOTEL TAX. PMM ADVISED THAT SUBCONIlVHTTEE PASSED BILL WITH 50% OF NEW REVENUES ALLOCATED TO TOURISM. IN FULL COr~IlVIITTEE, SENATOR BELL AMENDED BILL TO PROVIDE 100% OF NEW REVENUES TO TOURISM ACTIVITIES. IF LEG. GETS OUT OF SENATE AND TO HOUSE, PMM WILL ASK DIRECTION FROM BD. SUPERVISOR NICKENS: (1) ANNOUNCED THAT MRS. ANGELA MCPEAK WAS EMPLOYED AS CABLE TELEVISION GOVERNMENT ACCESS MANAGER EFFECTIVE 2/1/93. (2) SUGGESTED SETTING TAX RATES AT LAST MEETING IN MARCH RATHER THAN APRIL SO BILLS COULD BE ISSUED SOONER. DOES NOT ANTICIPATE ANY INCREASES. HAS BEEN INFORMED THAT TREASURER, COM OF REVENUE AND MIS FEEL THIS CAN BE DONE. EGK AND LBE REQUESTED MORE INFO FROM STAFF. LBE SUGGESTED POSSIBLE MACH. & TOOLS TAX INCREASE. ECH WII.L BRING INFO BACK TO BOARD. ~(3) AGAIN REQUESTED HE BE PROVIDED WITH COPY OF FORM USED IN MACH & TOOLS TAX AUDIT. (4) REOUESTED COPY OF BUDGETS FOR CONSTITUTIONAL OFFICERS WHEN SUBMITTED TO COMPENSATION BOARD. (5) REQUESTED THAT THE BOARD OPPOSES ANY MANDATE FROM GEN. ASSEM. FOR FREE TEXTBOOKS. BOARD CONSENSUS TO ADD TO LEG. PROGRAM. SUPERVISOR JOHNSON: ~.) EXPRESSED CONCERN ABOUT THE INFLUENCES BEING EXERTED ON PASSAGE OF CHARTER BILL. (2) CITY VACANCY ON AIRPORT COMII~IISSION SHOULD BE FILLED BY NEXT MONTH. SUPERVISOR NIINIVIX: ~1) ANNOUNCED HE WII.L BE ATTENDING ECON DEV MEETING OF GOVERNMENT HEADS 2/23/93 AND ASKED FOR INPUT FROM SUPERVISORS AND STAFF. M. CITIZENS' COMII~NTS AND CO1~~IlViiJNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS N.9 AND N.5 - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of December 31, 1992. 5. Report on the Boundary Line Adjustment Between the City of Roanoke, Town of Vinton and County of Roanoke (Vineyard Park-Berkley Court-Daleton Avenue) 6. Report on the 1991 Water Projects. 7. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 8. Report on Bond Projects. 10 9. Report on Compensation to County for Rights-of--Ways. O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion on the acquisition of real property for public library purposes, and leases and other proposed uses of the Travelers Building. (7) For consultation with legal counsel, and briefings by staff and consultants regarding contract negotiations requiring legal advice. (7) Consultation with legal counsel regarding potential litigation; clean up of an illegal dump. (5) To discuss location of a perspective business. HCN MOTION AT 6:25 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION NO E ~ ~ SESSION WAS HELD. DINNER RECESS. EVENING SESSION (RECONVENED AT 7:05 P.M.) Q. PUBLIC HEARINGS 1. Public Hearing and Adoption of the Secondary Road System Six-Year Construction Plan for Fiscal Year 1992- 93 Amended To Add Rutrough Road. ONE CITIZEN SPOKE R-12693-11 HCN TO ADOPT RESO TO ADD RUTROUGH ROAD AYES-BI;T,EGK:HCN,FM NAYS-LBO R PUBLIC HEARING AND SECOND READING OF ii ORDINANCES 1. Ordinance to Vacate a 50, .Foot Unimproved Right-of--Way Referred to as Loman Drive and Shown on the Map of North Burlington Heights, Section 1, Upon the Petition of Fred Holdren. (Arnold Covey, Director of Engineering and Inspections) ONE CITIZEN AND PETITIONER SPOKE BL`T MOTION TO CONTINUE UNTIL Z/23/93 BOARD MEETING SO THAT PARTIES AND STAFF COULD REACH AGREEMENT URC 2. Ordinance Authorizing a Special Use Permit to Allow Summer Concerts, Located in Valleypointe, Hollins Magisterial District, Upon the Petition of The Easter Seal Society of VA. (Terry Harrington, Director of Planning & Zoning) R-12693-12 BL.T TO ADOPT ORD AUTHORIZING SPECIAL USE PERMIT URC MRS. KNIGHT FROM EASTER SEAL SPOKE S. CITIZEN C011~II1~NTS AND COINIlVIU1vICATIONS NONE T. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion on the acquisition of real property for public library purposes, and leases and other proposed uses of the Travelers Building. (7) For consultation with legal counsel, and briefings by staff and consultants regarding contract negotiations requiring legal advice. (7) Consultation with legal counsel regarding potential litigation; clean up of an illegal dump. (5) To discuss location of a perspective business. 12 R-12693-13 HCN MOTION AT 8:10 P.M. URC U. CERTIFICATION OF EXECUTIVE SESSION R-12693-13 HCN MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 10:08 P.M. URC V. ADJOif RNMENT BTiT MOTION TO ADJOURN AT 10:10 P.M. - UW 13 ~ ROAN ,~. ~. ~awRr o n~ pus ma C~laix~t~ u~ ~..a~xz~~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 26, 1993 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Y. Resolution of Appreciation Upon the Retirement of Freeda Bailey, Department of Social Services. i ® q~d p~ 2. Resolution of Appreciation Upon Retirement of Carrie Lester, Clerk of Circuit Court's Office. 3. Recognition of "Extra Mile Club" Members for their Customer Service Efforts. (Anita Hammerstrom, Training Coordinator) D. NEW BUSINESS 1. Request for Appropriation of Funds for Rutrough Road Improvements for Virginia's Explore Park. (Joyce Waugh, Economic Development Specialist) 2. Request from Board of Social Services to Designate the Department of Social Services as a Jurisdiction-Wide Agency. (Dr. Betty McCrary, Director of Social Services) 3. Report on Parks and Recreation Programs to be Located at the Proposed Community Recreation Center. (Debbie Pitts, Assistant Director of Recreation) 4. Request to Declare the Ogden Senior Center Property to be Surplus and to Begin Efforts to Market Said Property. (Paul M. Mahoney, County Attorney) 5. Request for an Additional Appropriation to the 1992-93 Budget for the Regional Special Education Board. (Dr. Eddie Kolb, Roanoke County Schools) 6. Adoption of a Resolution Authorizing the Acquisition by Eminent Domain of a .038 Acre Strip from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project. (Paul Mahoney, County Attorney) 7. Request for Support for Merger of Roanoke Valley Economic Development Departments. a E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. An Ordinance to Rezone 0.206 Acre from C-2 to C-1 to Construct a Medical Office, Located at the Northwest Corner of Brambleton Avenue and Pleasant Hill Drive, Windsor Hills Magisterial District, Upon the Petition of Jackson Associates, Ltd. of Virginia Corp. H. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 7-18, "Permit Fees" of Article II, "Building Code" of Chapter 7, Building Regulations of the Roanoke County Code to Permit Monthly Billing of Certain Permits. (Arnold Covey, Director of Engineering & Inspections) 2. Ordinance Amending and Reenacting Chapter 14, Parades, of the Roanoke County Code. (Joe Obenshain, Sr. Assistant County Attorney) 3. Ordinance Authorizing a Lease with the Roanoke Valley Youth Soccer Club, Inc. for use of Real Estate Located North of Glade Creek at Vineyard Park #2. (Paul Mahoney, County Attorney) I. SECOND READING OF ORDINANCES J. APPOINTMENTS 3 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes -December 1, 1992; December 15, 1992, December 31, 1992, and January 4, 1993. 2. Acknowledgement of Acceptance of 0.07 Miles of Elizabeth Drive into Secondary System by the Virginia Department of Transportation. . 3. Donation of Drainage Easement in Connection with the West River Road Project (P-71) to County of Roanoke. 4. Acceptance of Shrewsbury Court into the Virginia Department of Transportation Secondary System. 5. Appointment of Terrance L. Harrington as Alternate Subdivision Agent for Roanoke County. 6. Resolution Concerning the Certification of Roanoke County's Community Policy and Management Team. 7. Request for Approval of a Raffle Permit for the Catholic Charities of Southwest Virginia. 8. Acceptance of Donation of Drainage Easement for Flintlock Road in Connection with the Hunting Hills Road Project. 9. Ratification and Confirmation of the Donation and Acceptance of a New Tank Lot and Related Waterline and Access Easements in Connection with the Starkey Road 4 Water System Project. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMII~NTS AND CObIlViUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of December 31, 1992. 5. Report on the Boundary Line Adjustment Between the City of Roanoke, Town of Vinton and County of Roanoke (Vineyard Park-Berkley Court-Daleton Avenue) 6. Report on the 1991 Water Projects. 7. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 8. Report on Bond Projects. 9. Report on Compensation to County for Rights-of--Ways. O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion on the acquisition of real property for public library purposes, and leases and other proposed uses of the Travelers Building. (7) For consultation with legal counsel, and briefings by staff and consultants regarding contract negotiations requiring legal advice. (7) 5 Consultation with legal counsel regarding potential litigation; clean up of an illegal .dump. P. Q• 17~ S. T. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION PUBLIC HEARINGS 1. Public Hearing and Adoption of the Secondary Road System Six-Year Construction Plan for Fiscal Year 1992- 93 Amended To Add Rutrough Road. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to Vacate a 50 Foot Unimproved Right-of--Way Referred to as Loman Drive and Shown on the Map of North Burlington Heights, Section 1, Upon the Petition of Fred Holdren. (Arnold Covey, Director of Engineering and Inspections) 2. Ordinance Authorizing a Special Use Permit to Allow Summer Concerts, Located in Valleypointe, Hollins Magisterial District, Upon the Petition of The Easter Seal Society of VA. (Terry Harrington, Director of Planning & Zoning) CITIZEN COD~IlI~NTS AND CO1NIlViU1vICATIONS ADJOURNMENT 6 ~_ i AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION 12693-1 E%PRESSING THE APPRECIATION OF THE BOARD OF BIIPERVISORB OF ROANORE COIINTY TO FREEDA BAILEY FOR OVER 24 YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Freeda Bailey was first employed in July, 1968 as a Clerk Typist in the Department of Social Services; in 1970 was promoted to Eligibility Technician and in 1972 was promoted to Eligibility Supervisor, and continued in this position until her retirement; and WHEREAS, during her employment, Freeda Bailey served as the ADA and Civil Rights Coordinator, Social Service Resource for Emergency Services Delivery, and the Coordinator and Supervisor for the Energy Assistance Program; and WHEREAS, Freeda Bailey was always willing to offer her expertise and knowledge to other units within the Department of Social Service and often provided direct on-line service to customers; and WHEREAS, Freeda Bailey, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to FREEDA BAILEY for over 24 years of capable, loyal and dedicated service to Roanoke County. FIIRTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. r. ~ On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources E C-I AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION E%PRESSING THE APPRECIATION OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY TO FREEDA BAILEY FOR OVER 24 YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Freeda Bailey was first employed in July, 1968 as a Clerk Typist in the Department of Social Services; in 1970 was promoted to Eligibility Technician and in 1972 was promoted to Eligibility Supervisor, and continued in this position until her retirement; and WHEREAS, during her employment, Freeda Bailey served as the ADA and Civil Rights Coordinator, Social Service Resource for Emergency Services Delivery, and the Coordinator and Supervisor for the Energy Assistance Program; and WHEREAS, Freeda Bailey was always willing to offer her expertise and knowledge to other units within the Department of Social Service and often provided direct on-line service to customers; and WHEREAS, Freeda Bailey, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to FREEDA BAILEY for over 24 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. i ~ .. AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION 12693-2 EBPRESSING THE APPRECIATION OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY TO CABBIE E. LESTER FOR OVER 20 YEARS OF SERVICE TO ROANORE COIINTY WHEREAS, Carrie E. Lester was first employed in March, 1972, as a Clerk Typist in the Office of the Clerk of the Circuit Court; and WHEREAS, Carrie E. Lester has served for the majority of her career as a Deputy Clerk of Circuit Court handling real estate recordations and indexing in the Office of the Clerk of the Circuit Court; and WHEREAS, Carrie E. Lester has always shown a strong sense of care and compassion in dealing with the public; and WHEREAS, Carrie E. Lester, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CABBIE E. LESTER for over 20 years of capable, loyal and dedicated service to Roanoke County. FIIRTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources 1 ca AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 RESOLIITION EBPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO CABBIE E. LESTER FOR OVER 20 YEARS OF SERVICE TO ROANORE COUNTY WHEREAS, Carrie E. Lester was first employed in March, 1972, as a Clerk Typist in the Office of the Clerk of the Circuit Court; and WHEREAS, Carrie E. Lester has served for the majority of her career as a Deputy Clerk of Circuit Court handling real estate recordations and indexing in the Office of the Clerk of the Circuit Court; and WHEREAS, Carrie E. Lester has always shown a strong sense of care and compassion in dealing with the public; and WHEREAS, Carrie E. Lester, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CABBIE E. LESTER for over 20 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~. Action No. Item Number C' At A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Recognition of the "Extra Mile" Club Nominees for Their Customer Service Efforts. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The "Extra Mile" Club, sponsored by the Roanoke County Customer Service Resource Committee, began on April 1, 1992. Since then, County employees, citizens, and Board members have recognized County employees for going the "extra mile" to provide good customer service both to Roanoke County citizens and to fellow employees. The first group of "Extra Mile" Club nominees received a certificate of appreciation, were highlighted in The County Signal, and were recognized by the Board of Supervisors on May 26, 1992. At that time, it was recommended that the Board recognize employees for providing good customer service on a semi-annual basis. SUMMARY OF INFORMATION: The Roanoke County Customer Service Resource Committee's "Extra Mile" Club has been highly successful, having received 187 nominations from May 1, 1992 through October 30, 1992. These nominations came from employees, citizens, and Board members who recognized employees who went that "extra mile". Several projects involved large groups of employees contributing their time. For instance, thirty-eight employees volunteered to assist Social Services on May 16, 1992 in the Commodity Distribution Program. Also, forty-seven employees assisted in the "Tour du Jour" project. In some cases, supervisors have nominated their entire department when they felt that the staff went beyond what was necessary to accomplish their job. Nominees are individuals or departments that fit into one of the following categories: * An employee who has been praised by a citizen. * An employee who has been especially helpful to co-workers or to another department. * A department which has been noticeably helpful to another department. * A department which has made a significant effort to improve customer service through training or procedural changes. Members continue to receive~a certificate of appreciation from the Customer Service Resource Committee as well as recognition in The County Signal. Attached is a partial list of members of the "Extra Mile" Club. This partial list represents half of the nominees. The other nominees were recognized at the December 15, 1992 Board meeting. RECOMMENDATION• The Customer Service Resource Committee recommends that the Board of Supervisors recognize the listed employees for customer service efforts to their co-workers and to the citizens of Roanoke County. SU TT D B ': APPROVED BY: ~ ~ Anita B. Hammer rom mer C. Hodge Tra g Coordinator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~ -,.3 NAME Emma Hubbard Finance Susan Jacobs Real Estate Assessment Theresea Janosky Treasurer's Office Douglas Jones General Services Edith Jones General Services Jim Jones Parks and Recreation Karen Joyce Parks and Recreation Katina Keith Library Grace Kent Parks and Recreation Tom Kincaid Police Department Nannette Law General Services Edna Lawson MIS Elizabeth Leah Registrar's Office Robert Lewis Social Services Board Mark Light Fire and Rescue Tammie Light Parks and Recreation Larry Logan Fire and Rescue John Loughery Police Department Bruce Lowe Real Estate Assessment Bob McClain Parks and Recreation Eric McElroy Parks and Recreation Steve McGraw Clerk's Office Gail McKenzie Sheriff's Office Karen McMillan Finance Faye Mahone Clerk's Office Delbert Mays General Services Amanda Miller Parks and Recreation Don Myers Administration Cindy Nipper Engineering Donna Ould Parks and Recreation Susie Owen Economic Development Lloyd Parcel County School Board Jennifer Phelan Parks and Recreation Debbie Pitts Parks and Recreation Charlotte Poff Social Services James Poindexter General Services Pat Puryear Real Estate Assessment Thea Quillen Youth HAven II Melinda Rector Administration Amy Richardson Parks and Recreation Bill Richardson General Services Dianne Roberson Social Services Lynn Rogers Real Estate Assessment Diane Rosapepe Library Garland Rucker General Services Diane St. John Registrar's Office Janet Scheid Planning and Zoning Flo Sellards Communications Myra Sellers Parks and Recreation Danette Semones Parks and Recreation ~~ NAME Bill Sgrinia Parks and Recreation Dawn Shepherd Parks and Recreation Ricky Showalter Parks and Recreation Amy Shurtleff Library Karen Sigmond Parks and Recreation Brenda Smith Treasurer's Office Calvin Smith General Services Gardner Smith General Services Denise Sowder Engineering Jeff Swortzel Police Department Nancy Thomas Treasurer's Office Charles Vaden Real Estate Assessment Jean Vandergrift VPI Extension Service Sherry Vest Treasurer's Office Leigh Anne Vulgan Police Department Leonard Wade Police Department Carolyn Wagner Roanoke Valley Resource Auth. Charlene Walker Utility Department Jeanette Watkins General Services Jennifer Watson Parks and Recreation Vicky Webb MIS Steve White Real Estate Assessment Henry Wiley General Services Maxine Wiley Social Services Robyn Willhide Parks and Recreation Charley Willhide Parks and Recreation Eric Williams Parks and Recreation Diana Wilson MIS Bill Wimmer Real Estate Assessment Greg Wingate Real Estate Assessment Toby Wiseman Utility Department Lisa Woolridge Treasurer's Office Donald Wright Parks and Recreation Nancy Wright Clerk's Office ACTION NO. A-12693-3 Item No. !~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Appropriation of Funds for Rutrough Road Improvements for Virginia's Explore Park COUNTY ADMINISTRATOR'S COMMENTS: /~'~~~ EXECUTIVE SUMMARY: Virginia's Explore Park is Roanoke County's number one tourism and economic development priority and the River Foundation recently requested financial support to help ensure the Park's scheduled Spring 1994 opening. One of the obstacles currently facing the Park is access, since the Blue Ridge Parkway extension which will eventually serve the facility is not scheduled for completion until 1996. Roanoke County can assist Virginia's Explore Park by providing funding to improve Rutrough Road so that it can be used for access during the interim period. To accomplish this, Rutrough Road needs to be included in the Six Year Construction Plan so that the Virginia Department of Transportation (VDOT) can begin planning the upgrade. (See Agenda Item P-1.) BACKGROUND: On September 30, 1992, the Record of Decision (ROD) was made for the Final Environmental Impact Statement (FEIS), Roanoke River Parkway, Blue Ridge Parkway. The ROD approved the Parkway extension route, giving the Federal Highway Administration authority to design and construct the Parkway extension. Under a tight schedule, the Parkway extension is scheduled for completion in 1994, leaving a 2-year gap between Explore's scheduled opening in 1994 and public access by way of the Parkway extension. Interim access from the Blue Ridge Parkway to Rutrough Road has been approved by the National Park Service, and the Virginia Department of Transportation (VDOT) is ready to improve Rutrough and match funding, if the Six Year Plan is amended to include Rutrough Road. ~f Funding the road improvement will benefit Virginia's Explore Park in their goal to open in 1994. FISCAL IMPACT: This project will cost $700,000. Roanoke County's share is $350,000, which will be matched by VDOT. These funds are available in the Unappropriated Fund Balance. STAFF RECOMMENDATION: That the Board of Supervisors appropriate $350, 000 from the general fund, to be matched by VDOT, for improvement of Rutrough Road. This action is contingent upon approval of the amended Six Year Construction Plan for FY 93-94. Respectfully submitted: Approved: ,,,~ __ ~.~ ~s ~ Joyc Waugh ~ Elmer C. Hodge Ec omic Development Specialist County Administrator No Yes Abs - -------------- ACTION Approved (x) Motion by: Harry C. Nickens Eddy x Denied ( ) to approve staff Johnson x Received ( ) recomendation Kohinke x Referred Minnix x to Nickens x cc: File Joyce W. Waugh, Econ Dev Specialist Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget Arnold Covey, Director, Engineering & Inspections ACTION NO. A-12693-4 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Resolution from the Board of Social Services Requesting the Designation of the Department of Social Services as a Jurisdiction-Wide Agency. COUNTY ADMINISTRATOR' S COMMENTS: r ~/ C ~!;',.~.~;~~,,~ SUMMARY OF INFORMATION: The Department of Social Services is currently considered a local agency which receives State and Federal funding. This department must adhere to the Personnel guidelines and mandates set forth by the State Department of Social Services. These guidelines and mandates are not always the same as the guidelines set forth for other employees of Roanoke County. Three particular areas, classification, compensation, and personnel plans (policy and procedures) differ in operation and administration. These three management areas are available for local management if the governing body chooses to do so. For example, Social Service employees currently have state (administered) job descriptions and classification schedules which designate level of knowledge, skills, and abilities required to perform a particular job and each classification is set on a State compensation scale. When a job vacancy occurs, applications are collected at the local Department of Social Services, forwarded to Richmond where they are screened and scored, and then the local department receives a list of candidates who must be interviewed. The state application, screening, and interviewing process is much more time consuming than the County employment process. Salary adjustments must conform to the State guidelines, and often the local Board of Social Services is unable to employ staff at a comparable County salary, due to State imposed restrictions. During the last five years, Social Service employees have received the same salary adjustments as the other County employees, not the salary adjustments of the State employees. This was a decision made by the Board of Social Services and County Administration. Monies allowed by the State in the Social Services budget for salary increases have been reimbursed to cover County expenditures. Social Service employees are currently covered by the County benefit package and VRS and are allowed to participate in deferred compensation and credit union. ~-a The rate of leave accrual and paid holidays are currently the same for Social Service and other County employees. Affirmative action plans, grievance procedures, travel policy, sexual harassment policy and many personnel. policies are very similar. However, sick leave administration, paternity leave, leave to assist in schools, and various other policies differ and Social services employees are unable to utilize educational funding/reimbursement available to other County employees. Often, issues brought before the Employee Advisory Committee are not applicable to Social Service employees, because personnel issues are State administrated. The level of State and Federal funding and reimbursement to the Department of Social Services would not change if the department became jurisdiction-wide (locally administered) for classification, compensation, and personnel plan. The Social Services Department would continue to work closely with the Department of Management and Budget and keep the Board of Supervisors informed of changes in funding which is allocated in Public Assistance programs throughout the budget year. Two alternatives are available to address the disparities which currently exist in personnel management of the employees of the Roanoke County Department of Social Services and other County employees. Alternative One: Accept the January 14, 1993, Resolution of the Board of Social Services to allow the Roanoke County Department of Social Services to become a jurisdiction-wide (locally administered) agency effective 1-1-94. The compensation portion would become effective 6-1-93. This would enable Roanoke County to administer the classification, compensation, and personnel plan for the employees of the Department of Social Services so that these employees would be treated equitably in accordance with other County employees. The current Administrative Board would become an advisory Board as described in section 63.1 of the Code of Virginia which would allow broader representation including a representative from the City of Salem. This Advisory Board would become effective June 1, 1993. The responsibility for the Local Board (Administrative matters) would be vested in the Director of Social Services as provided in section 63.1 - 43.1 of the Code of Virginia. The Director would report to the County Administrator like all other Department Heads and would receive input from the Advisory Board on policy and program matters. Alternative Two: Continue present State administration of the classification, compensation, and personnel plan for the employees of Roanoke County Department of Social Services. ,..~/ ,'° FISCAL IMPACT: None. This change to local personnel management will not impact the State and Federal funding/reimbursement process. STAFF RECOMMENDATION: Staff recommends that Alternative One be accepted. Respectfully submitted, Approved by~ ~ .°~/ ~;~~ ~- Betty R. cCrary .-D, Elmer C. Hodg Director of Social Services County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Denied ( ) to approve staff Eddy x Received ( ) recommendation Johnson x Referred ( ) Kohinke x To Minnix x Nickens x cc: File Dr. Betty R. McCrary, Director, Social Services Betty Jo Anthony, Chair, Board of Social Services D. Keith Cook, Director, Human Resources Reta R. Busher, Director, Management and Budget John Chambliss, Assistant Administrator Abs , O~ ~OPNp~.~ ~, z '' chi ~ ,:s J , ``.ate 1838 DEPARTMENT OF SOCIAL SERVICES ~ -a BETTY R. MCCRARY, Ph.D. DIRECTOR AT A REGULAR MEETING OF THE BOARD OF SOCIAL SERVICES OF ROANOKE COUNTY, VIRGINIA HELD ON JANUARY 14, 1993 RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SEEK DESIGNATION AS A JURISDICTION-WIDE AGENCY FOR THE ROANOKE COUNTY DEPARTMENT OF SOCIAL SERVICES. WHEREAS, the Roanoke County Department of Social Services administers the Social Services programs and Public Assistance programs for Roanoke County and the City of Salem, and WHEREAS, the classification of employees, compensation schedules and personnel plans including operating policies and procedures are promulgated and administered through the State system, and WHEREAS, there remain disparities in the types of benefits, policies and hiring practices which the employees of the Roanoke County Department of Social Services are subjected to in comparison to other employees of Roanoke County, and WHEREAS, the local Board of Social Services, upon the request of the Director of Social Services, desires to be considered for designation as a Jurisdiction-Wide Agency effective January 1, 1994 with the compensation element becoming effective June 1, 1993 so that the operating policies and employee benefits will be comparable to those of other County employees, and WHEREAS, there is no change in the method of refund/reimbursement in the State and Federal monies as a result of this change in management format. NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of Social Services respectfully requests that the Board of Supervisors authorize the seeking of the designation as Jurisdiction-Wide Agency beginning January 1, 1994 with the compensation element becoming effective June 1, 1993. tt o Anthony, C 'rman Roanoke County Socia Service Board P.O. BOX 1 127 SALEM, VIRGINIA 241 53-1 1 27 • (703) 387-6087 FAX: (703) 387-6210 ® Recycled Paper ACTION NO. A-12693-5 ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Report on Parks and Recreation Programs to be located at the Proposed Community Recreation Center on Brambleton Avenue COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' On December 15, 1992 the Board of Supervisors approved the move of operations from the Ogden Center to the RCAC facility in order to establish the first Roanoke County Community Recreation Center. The Board then instructed staff to bring back a report detailing the relocation that would include the Leisure Arts Center. The Parks and Recreation Department used the team process to evaluate the move to RCAC. This task force determined that a community recreation center operation with a new component for teen services is feasible and can be facilitated with minimal disruption of leisure services. The task force recommends that the Senior Citizens Section, Therapeutic Recreation Services, the Leisure Arts Section and the Administrative Section of the Parks and Recreation Department be relocated to RCAC. Approximately 20 employees will be moved to this facility in the fall of 1993 or approximately 4 months after the administrative offices move out. In order to protect the facility, we will move some staff in immediately to oversee renovations. Customer service was the number one priority of the task force. They studied the facility for proposed improvements, including handicapped access requirements, for the new use of the facility. The task force also sought to match the space needs with the program and office space available. It is anticipated that the needed renovations and improvements to the facility can be performed within the existing budget allocation. The Community Center will offer a wide variety of leisure opportunities for citizens in Roanoke County with an emphasis on programs for senior citizens, cultural and performing arts, crafts, ceramics, and pottery. The community room will be refurbished as a gymnasium and will be used to provide space for senior citizens, .~ teens and community activities. Programs such as bridge tournaments, dances, aerobics, luncheons, volleyball, dance classes and open gym will be offered in the multi-purpose gymnasium. Approximately 130 programs will be offered per quarter at this facility. The first teen center in the valley will be established at this site to provide teens with the opportunity to socialize, to participate in organized activities and to design their own programs and facility space. The second teen newsletter which was distributed to 7000 teens in Roanoke County on January 5 and 6 included an application for anyone interested in working with the Department to develop the teen center. To date, 10 teens have responded to serve on the steering committee. To address the future uses of the Leisure Arts Center staff conducted the first community meeting to seek input from the residents of the Pinkard Court neighborhood. County staff will continue to meet with these residents to develop a plan for presentation to the Board in approximately 30 days. RECOMMENDATION' Staff recommends that the Board of Supervisors approve the proposed relocation of the administrative staff and programs for Senior Citizens, Therapeutics Recreation and Leisure Arts to the new Community Recreation Center to be located at the current County Administration Building on Brambleton Avenue. Respectfully submitted, O Deborah H. Pitts Assistant Director of Recreation Approved by, L;~~~~~ ; Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Denied ( ) to approve staff Eddy x Received ( ) recommendation Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x Abs cc: File Deborah H. Pitts, Assistant Director of Recreation John M. Chambliss, Jr., Assistant County Administrator A-12693-6 ACTION NO. ,~ +~ ~`l~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Request to declare the Ogden Senior Center property to be surplus and to begin efforts to market said property :-, COUNTY ADMINISTRATOR'S COMMENTS: ~~(~~-L.~~~~ "~'~-~-~~ ~~~"C,. EXE TIVE SUNIlKARY This report requests the Board of Supervisors (1) to declare the Ogden Senior Center real estate to be surplus property, (2) to authorize the active marketing of this property, and (3) to authorize an environmental audit of this property in order to enhance its marketability. BACKGROUND• On December 15, 1992, the Board of Supervisors approved in concept the relocation of the Ogden Senior Center's operations and programs to the Roanoke County Administration Center, contingent upon the relocation of RCAC functions to the Traveler's Building. On the January 26, 1993 agenda you will find a report concerning the establishment of a community recreation center at the current RCAC. SUMMARY OF INFORMATION: On November 17, 1992, the Board directed that certain other County properties be disposed of as part of its approval of the acquisition of the Traveler's building. In order to fulfil the Board's intent concerning this transaction, staff is requesting that the Board (1) declare the Ogden Senior Center real estate to be surplus property, (2) authorize the active marketing of this property, and (3) authorize an environmental audit of this property in order to enhance its marketability. 1 i FISCAL IMPACTS: ~-`~ The Board authorizes and approves an expenditure of funds from the Economic Development Capital Fund for the purpose of securing an environmental audit of the Ogden Senior Citizens' Center. STAFF RECOMMENDATION: Staff recommends that the Board (1) declare the Ogden Senior Center real estate to be surplus property, (2) authorize the active marketing of this property, and (3) authorize an environmental audit of this property in order to enhance its marketability. Respectfully submitted, Gctc.~-- Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved (x) Motion by _Harrv C. Nickens Eddy x Denied ( ) to approve staff recommendation Johnson x Received ( ) Kohinke x Referred Nickens x to Minnix x c:\wp51\agenda\ieales[\odgen cc: File Paul Mahoney, County Attorney John Willey, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget 2 t R ACTION # A-12693-7 ITEM NUMBER MEETING DATE: January 26, 1993 AGENDA ITEM: Request for an Additional Appropriation to the 1992-93 Budget for the Regional Special Education Board COUNTY ADMINISTRATOR' S COMMENTS : +~~~N,.~,yt~~ Q~"`L~ SUMMARY OF INFORMATION: The Roanoke City School Board has added a preschool Severe Profound Handicap program, housed in Roanoke City, through the Regional Special Education Board. Cost of the program is $58,962, which will be funded by tuition. Inasmuch as Roanoke County is the funding agent for the Regional Board, it is necessary that the board of supervisors appropriate the additional funds to the 1992- 93 Regional Board's budget. FISCAL IMPACT: None. The additional budget amount will be offset by tuition collected. STAFF RECOMMENDATION: Staff recommends an appropriation of $58,962 to the Regional Special Education Board's budget for 1992-93. ~ `~~ . ' s~ ~ ' ~~~H ~ f ~~ Eddie L. Kolb, Director of Elmer C. Hodge Pupil Personnel Services County Administrator --------- ------------------------- ACTION ------------------ VOTE No Yes Abs Approved ( x) Motion by: Harr r_ t~;~kPn~ddy x Denied ( ) to approve staff Johnson x Received ( ) recommendation Kohinke x Referred ( ) Minnix x To Nickens x cc: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget ,..~ °"' FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JANUARY 14, 1993 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF COUNTY SUPERVISORS FOR A BUDGET ADJUSTMENT FOR REGIONAL SPECIAL EDUCATION PROGRAMS HOUSED IN ROANOKE CITY FOR 1992-93. WHEREAS, the City of Roanoke School Board has added a preschool Severe Profound Handicap (SPH) program through the Regional Special Education Board, and WHEREAS, this program has increased the 1992-93 Regional Special Education Board's budget by $58,962, supported 100 percent by tuition; BE IT RESOLVED, that the County School Board of Roanoke County requests, on motion of Charlsie S. Pafford and duly seconded, an appropriation of $58,962 to the 1992-93 budget of the Regional Special Education Board for the adjustment by Roanoke City for the additional SPH program. Adopted on the following recorded vote: AYES: Jerry L. Canada, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas NAYS: None ABSENT: Barbara B. Chewning TESTE: ~- ,~c_ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ACTION NO. ITEM NO. • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: RESOLUTION PURSUANT TO TITLE 25 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A .038-ACRE STRIP OR PARCEL OF LAND FROM DONALD L. DRAPER AND MARY MILLS DRAPER FOR THE BUSHDALE ROAD RURAL ADDITION PROJECT BY EMINENT DOMAIN PROCEEDINGS COUNTY ADMINISTRATOR' S COMMENTS : ~'~ ~~ _.,~~~ ~ -~ ~~ EXECUTIVE SUMMARY' This agenda item is to adopt a resolution to authorize staff to initiate condemnation proceedings_to acquire a strip or parcel of land, consisting of .038 acre, and a 10' temporary construction easement, from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project. BACKGROUND' On December 19, 1989, the Roanoke County Board of Supervisors approved the acquisition of right-of-way necessary for the upgrade of Bushdale Road to Secondary Road Standards, which involves the relocation of a portion of Bushdale Road and requires the acquisition/purchase of some road right-of-way. The Board appropriated the sum of $15,000.00 from the General Fund Unappropriated Balance to proceed with right-of-way acquisition, based upon the fact that the road construction is provided by VDOT through Rural Addition Funds, but the costs associated with engineering and right-of-way acquisition are funded by Roanoke County. SUMMARY OF INFORMATION: Donald L. Draper and Mary Mills Draper, husband and wife, are the owners of two parcels of land, designated upon the Roanoke County Land Records as Tax Map No. 79.03-4-37 and No. 79.03-4-38, lying on the east side of Bushdale Road. Improvement and relocation of Bushdale Road involves the acquisition of a .038-acre parcel of land, as shown on Attachment A, from the Drapers. County staff has negotiated with the Drapers for the purchase of the subject parcel, or in the alternative, for an agreement to convey the unused portion of the existing Bushdale Road to Elga and ~-V Lura Draper upon completion of the project, subject to certain conditions. No final agreement has been reached to date. Pursuant to authorization of the Board on December 19, 1989, Staff proceeded to obtain an appraisal of the estimated fair market value for the proposed acquisition from Earl G. Robertson, MAI, SRPA, of Commonwealth Appraisal Company. The appraiser's opinion is that the estimated market value of the proposed acquisition is $948.00. A written offer to purchase the parcel for $948.00 has recently been made to Mr. and Ms. Draper, subject to approval by the Board. The offer has been confirmed by letter, sent by certified mail, and the Drapers were notified that this matter would be presented to the Board on this date. FISCAL IMPACTS' An estimated sum of $978.00 would be paid from the funds previously allocated by the Board for this project; it should be noted that the acquisition cost may be increased by court award in the condemnation proceedings. Additional costs involved are court costs, litigation expenses, and county staff time and expenses related to the eminent domain proceedings. It is not anticipated that the direct costs will exceed the amount previously allocated by the Board for this project. ALTERNATIVES' (1) Authorize county staff to institute eminent domain proceedings for the acquisition of a .038-acre parcel of land and a 10' temporary construction easement from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project. (2) Delete Bushdale Road from the Rural Addition List. STAFF RECOMMENDATION: Staff recommends that the Board adopt a resolution pursuant to Title 25 of the Code of Virginia, 1950 (as amended), authorizing the County Administrator and the County Attorney to take such steps as may be necessary to acquire a .038-acre parcel of land, together with all rights incident thereto, and a 10' temporary construction easement, from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project by eminent domain proceedings. Res a tfully submitted, is ie L. f an Assistant County Attorney ~ -L Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by No Yes Abs vote Eddy Johnson Kohinke Minnix Nickens METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. °~"'` ~ N0, ~P CURVE `A' R=110,0' ~ 25'59'17' LC=49,89' CH=S18'12'15'E L=49,47' c~ r o .~ 35 ~. ~~p3 ~~ l! b2~ ~ \0 ~ ~~~'~,~~ TAX N0. 79.03-4-37 ~s ~~ REMAINING PROP, GF ~a TAX N0. 79,03-4-34 DONALD L, & MARY K, DRAPER ~ 0375 Ac) , PR~P~SED A' RIGHT-~F-WAY 3 .,~ , '~o r-+ '• lf~ \, ZF`. co3s Aga ~ 0~ p2 ' S~' g1 ~~~ TAX ND, 79,03-4-38 C.227 AcJ ~ 1 0 S~0 2 39 c~' ~ p3' 10' ~~, 0 ~ P~ N , o~ 1 r d' TAX MAP N0. PLAT SHOWING PROPOSED RIGHT-OF-WAX BEING CONVEYED TO ROANOKE COUNTY BY DONALD L. & MARY K. DRAPER PREPARED BY.• ,ROANOKE COUNTY B,1V'G.iNEERING DEPARTMENT DATE: 10-21=91 79,03-4-37&38 sod ~t~ SCALE:_ 1~=50' ~-lo AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1993 RESOLUTION PURSUANT TO TITLE 25 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A .038- ACRE PARCEL OF LAND FROM DONALD L. DRAPER AND MARY MILLS DRAPER FOR THE BUSHDALE ROAD RURAL ADDITION PROJECT BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Bushdale Road Rural Addition Project has been approved for the purpose of making improvements in accordance with state standards in order to have Bushdale Road accepted into the state secondary road system by the Virginia Department of Transportation (VDOT). 2. That such improvements are necessary for the general health, safety and welfare of the public, and specifically will permit access for school, public safety, and emergency (police, fire, and rescue) vehicles to the county residents on Bushdale Road. 3. That acquisition of a certain parcel of land, consisting of .038 acre, is necessary to make said improvements with sufficient width to comply with VDOT regulations. 4. That the parcel of land required for this project is owned by Donald L. Draper and Mary Mills Draper and is more particularly described as follows: All that certain parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Vinton Magisterial District of Roanoke County, Virginia, shown and designated as "PROPOSED RIGHT-OF-WAY (.038 Ac.)" upon the plat, dated October 21, 1991, made by the Roanoke County Engineering Department, attached hereto as Exhibit A. This being a portion of the same real estate conveyed ~-lv unto Donald L. Draper and Mary M. Draper, by deed dated August 12, 1970, and by deed dated August 26, 1976, from Elga Draper and Lura Draper, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 900, Page 693, and in Deed Book 1072, Page 781, respectively. The above-described parcel is a portion of the property designated on the Roanoke County Land Records as Tax Map No. 79.03-4-37 and No. 79.03-4- 38. TOGETHER WITH a temporary construction easement of an additional ten feet (10') along the east side of the parcel of land hereinabove described for use as a temporary work space and to allow for necessary grading during any phase of construction of the road and related improvements. 5. That the fair market value of the aforesaid interest to be acquired is $948.00, such compensation having been, and hereby is offered the property owners. 6. That pursuant to the provisions of Chapter 17 of the Charter of the County of Roanoke and §25-232.01 of the Code of Virginia, 1950 (as amended), the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et sect. , of the Code of Virginia, 1950, (as amended) , all as made and provided by law. 7. That the County Administrator and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition pursuant to the Virginia General Condemnation Act. c:\wp51\agenda\realest\draper.acq METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~ -~ 35 ~. '1~~3 Np' ~ E ~ P ~6po2p3 f°.r CURVE `A' .1Gj~ TAX N0, 79.03 4 37 ~ `~s ~ ~ 2559'17' REMAINING PREP, OF ~ TAX N0, 79,03-4-34 LC=49.89' DONALD L, & MARY K, DRAPER °- CH=S18'12'15'E ~ C375 Ac> L=49.47' ~ ~ ~ r r . o .r-+ .-+ PROPOSED A~ RIGHT-C]F~-WAY C.038 Ac.) 3 .~, ~~ o to ~ \~ Z ~`~~ ~~1 r ~` ~ '~; ~ ~~ p~~ p•2 f S~ 1~Cj~1 TAX ND. 79.03-4-38 cze7 AcJ , 1 213~p~~ S~'p~ 2 x.39 ~ ~ ~ p3' O ~ P~' N , TAX MAP N0._79.03~4-37&38_-_ PLAT SHOWING PROPOSED RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY DONALD L. & MARY K. DRAPER SO\ ~f SCALE:_ 1'=50' PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 10-21=91 ACTION NO. A-12693-8 ITEM NUMBER AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Request for Support for the Merger of Roanoke Valley Economic Development Departments COUNTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: At the January 12 Board of Supervisors meeting, Supervisor Nickens called for greater cooperation with other localities in the area of economic development and suggested that the Roanoke Valley governing bodies again review the possibility of merging all economic development departments under the umbrella of the Roanoke Valley Economic Development Partnership. This subject was first discussed several years ago. Supervisor Nickens suggested that Roanoke County approach the elected officials of the other Roanoke Valley governments to see if there is any interest in pursuing regional cooperation through the merger of economic development departments. The Roanoke Regional Chamber of Commerce has also set up a meeting to be held in several weeks to discuss areas of regional cooperation. It might be appropriate to request that this item be added to the agenda for that meeting. STAFF RECOMMENDATION: If the Board of Supervisors concurs, staff recommends: (1) That a letter be sent to the chief elected officials of the Roanoke Valley Governments from Board Chairman Minnix suggesting a study be conducted on the possibility of merging the economic development departments under the Economic Development Partnership. (2) That a request be sent to the Roanoke Regional Chamber of Commerce requesting that this issue be placed on the Chamber's agenda for their meeting to discuss regional cooperation. C~~ ~ ~~ Elmer C. Hodge County Administrator ~-~ Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Lee B. Eddy Motion for staff to bring back ways to implement regional approach to econ. dev. and prepare pre- liminary subjects for discuss- ion before Chairman Minnix's 2/23f93 econ. dev. meeting Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs x x x x x cc: File Timothy W. Gubala, Director, Econ. Dev. ACTION NO. A-12693-9 ITEM NUMBER D-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Discussion on Proposed Legislative Action on Recommendations by Social Service Board SUNIlKARY OF INFORMATION: Attached is a memorandum from Paul Mahoney which summarizes the key elements of three requests for legislative action by the Roanoke County Social Sevice Board. Mr. Mahoney is recommending that these requests to added to the Board 1993 Legislative Agenda. Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Lee B. Eddy Motion to add Social Services Board position on Child Abuse Investigations Sexual Assault Commission, and Long-Term Care Vision Pavers, to Board 1993 Legislative Proc,Lram VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Paul Mahoney, County Attorney Dr. Betty McCrary, Director, Social Services John Chambliss, Assistant County Administrator ROANOKE COUNTY COUNTY ATTORNEY'S OFFICE 772-2007 MEMORANDUM TO: Board of Supervisors !' rf~`'~Y I FROM: Paul M. Mahoney SUBJECT: Legislative Agenda Roanoke County Social Services Board DATE: 25 January 1993 In mid-December of 1992, Betty R. McCrary, Ph.D., submitted to then-Chairman Eddy a request that the Board of Supervisors add several matters to the Board's 1993 Legislative Program. Chairman Eddy referred this request and the attached materials to the County Attorney for review and recommendation. This memorandum summarizes the key elements of these requests and recommends possible action by the Board. Attached you will find a copy of Dr. McCrary's memorandum of December 11, 1992, which summarizes the three requests for legislative action by the Roanoke County Social Services Board. Child Abuse Inyesti~ations Last year the Board debated taking a position on proposed legislation in the 1992 General Assembly concerning child abuse investigations. This debate reflected, in part, the differing views of the Roanoke County Social Services Board and the Roanoke County School Board. The local debate on this issue reflected the statewide debate. A task force was formed to study the concerns raised regarding the investigation process of child abuse cases and this task force made several recommendations to address these concerns. A copy of these recommendations is attached. The Roanoke County School Board on December 10, 1992, adopted several legislative recommendations. One of these recommendations is as follows: "Support of recommendations of Task Force on Child Abuse Investigation Procedures." Accordingly, I would recommend that the Board of Supervisors also support the Task Force recommendations and that this support be communicated to the members of the Roanoke Valley legislative delegation. Sexual Assault Commission The draft report of the Commission (SJR 108) states as follows: "The critical first step is to rep vent child sexual assault in the first place through proven, comprehensive education and prevention programs which are made available in every community in Virginia. In addition, we must restructure the legal system, strengthening incest and child sexual assault statutes to ensure that they are a significant deterrent which reduces the incidence of these crimes and, therefore, the number of child victims and potential offenders. Finally, both victims and offenders must receive the intervention and treatment needed to break the cycle of abuse and to reduce its terrible human and financial costs. It is imperative that the legal system recognize the seriousness and the long-term societal consequences of these offenses and treat all involved in the legal process--victims, offenders and their families-- fairly, equitably and knowledgeably. Equally critical. is to ensure that when a sexual assault occurs, its victim receives comprehensive and coordinated intervention and adequate treatment which begin the healing process rather than deepen the victim's trauma. And if the cycle is to be broken, we must go beyond the anger and horror ignited by these offenses to see that offenders receive treatment aimed at reducing the known high recidivism rate for sex offenders." The report discusses prevention and early intervention, victim treatment solutions, offender treatment solutions, and legal issues solutions. The price tag of the draft recommendations exceeds $4 million. Since the state is currently under-funding local social services departments, expanding the duties and responsibilities of the local departments without appropriate funding is another unfunded mandate placed upon local govemments by the state. Therefore, the recommendation of the Roanoke County Social Services Board to support a statewide study to identify the numbers and resources and the development of a unified response be completed-prior to a change in state legislation, should be supported by the Board of Supervisors. In addition, it is critically important that additional state-wide funding accompany the implementation of these recommendations in order to provide the additional staff and support services necessary to address this portion of the sexual assault problems in the Commonwealth. 2 Long-Term Care Vision Paver There have been numerous studies of health care issues confronting the Commonwealth. Long-term care is one of those health care issues. One of the major problems with long- term care delivery seems to be a resource shortage in the face of a growing need. The Secretary of Health and Human Resources views long-term care as a service delivery problem. He recommends that a new consolidated state agency be created and that all long-term care programs, funding, and functions be transferred to that agency. The Virginia League of Social Executives (an organization consisting of the 124 local social services directors in the Commonwealth) opposes the Secretar~s approach of establishing another state bureaucracy. In its view, the current long-term care service delivery system is not broken and does not need to be fixed. To divert the scarce funds to develop a new State bureaucracy will only exacerbate the resource shortage at the local service delivery level. The League further recommends that a Task Force be formed to study these long- term care service issues. The problems of financing and the delivery of services to long-term care recipients in Virginia are complex and multi-dimensional. With the escalating cost of health care and Virginia's growing aged population, long-term care could well bankrupt state and local treasuries. Therefore, the recommendation for a Task Force to study these issues should be supported. The report of such a Task Force would include funding and legislative changes. At that time the Board could react to specific appropriations and proposed legislative changes. Dr. McCrary has provided me with extensive background documentation for each of these issues. If any Board member desires further information concerning these legislative proposals or a copy of the explanatory materials, I would be glad to provide you with this additional information. cc: Dr. Betty McCrary Mr. John Chambliss Mr. Elmer C. Hodge n .) Pin ~ OF ROANp~~ ~~ Z ~ 2 J a~ 1838 C~~axx~~ ~~ ~a~xx~~.~.~ DEPARTMENT OF SOCIAL SERVICES ~~3 ME~10RANDUM TO: FROM: DATE: SUBJECT: BETTY R. MCCRARY, Ph.D. DIRECTOR Lee B. Eddy, Chairman, Roanoke County Board of Supervisors -r"- Betty R. McCrary, Ph.D.~~~ December i1, 1992 Legislative Agenda The Roanoke County Sociai Services Board has requested that the following issues be considered as part of the legislative agenda when the Board meets with our local representatives. i. Support for the Recommendations of the Task Force Studying Child Protective Services Investigations in Out-of-Family Settings - Copy attached 2. Beyer Sexual Assault Commission - Reference page i1 Recerrmendations - The Department of Social Services agrees that this department is the appropriate service delivery system to offer assistance in cases of child Sexuai assault. However, we wish that recommendation number two, a statewide study to identify num~ers and resources and the development of a unified response, be completed prior to a change in legislation. Without this study, local departments of Sociai Services have no information regarding the potential numbers of additional customers who wou 1 d require services . Of s i gn i f i cant importance i s also the fact that although the Commission desires these services to be delivered by Social services departments, there is no funding attached to these recommendations which would provide the staff and support services to work with this additional population. Current staff is unable to administer additional service delivery. 3. Long-term Care Position Paper - Oppose the deve iopment of another state agency to consolidate aging and long term care programs. Support the enclosed position paper from the Virginia League of Sociai Services Executives requesting a task force be formed to study and recommend a plan for the restructure and consolidation of management of long-term care services. Current service delivery through local departments of Social Services is appropriate and adequate, and can meet the needs of individual communities. The problem with long- term care is a resource shortage in the face of a growing demand. If I may be of assistance to you, please call. CC: Social Service Board Members Elmer Hodge ,/ P.O. BOX 1 127 SALEM, VIRGINIA 241 53-1 1 27 (703) 387-6087 FAX: (703) 387-6210 ® Recycled Paper RECOMMENDATIONS OF THE TASR FORCE STUDYING CHILD PROTECTIVE SERVICES INVESTIGATIONS IN OUT-OF-FAMILY SETTINGS BACKGROUND - December 1991 State Board of Social Services convened a Task Force. Task Force was formed in response to concerns expressed by various out-of-family caretakers (especially Virginia Education Association) regarding the investigation process and the child abuse/neglect Central Registry. - Draft report was presented to State Board in August, final report approved by Board in November 1992. RECOMMENDATIONS 1. That out-of-family investigators be credentialed by DSS following focused training pertinent to out-of-family settings and the appropriate amount of practical experience. Additionally, DSS would be responsible for: - Setting the standards for investigations; - Determining the credentials required to conduct out-of- family investigations; - Monitoring those who receive the credentials; and - Providing technical assistance to the local agencies._ 2. That consultation with,. exchange of information with, and technical assistance from DSS be a requirement. 3. That DSS routinely monitor a random sample of third-party cases to determine compliance with State standards. 4. That the standard of evidence for a founded case be changed from clear and convincing to preponderance. of evidence. 5. That reason to suspect be eliminated as a dispositional category.-. _ _ 6. That a standing committee be formed to address and resolve arising and outstanding issues/concerns. 1 ACTION NO. ITEM NO. ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 23, 1993. The titles of these ordinances are as follows: 1. An ordinance to rezone 0.206 acre from C-2 to C-1 to construct a medical office, located at the northwest corner of Brambleton Avenue and Pleasant Hill Drive, Windsor Hills Magisterial District, upon the petition of Jackson Associates, Ltd. of Virginia Corp. a-~ 2 STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt -the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 23, 1993. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, `~ Paul M. Mahoney County Attorney ~' Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens Vote No Yes Abs i Date Rec .: /f j Received ByT• _ ~` Case No.: Ord. No.. ROANOKE COUNTY REZONING APPLICATION 1. Owner's Name: Jackson Associates Ltd. of Virginia Phone:772-4600 Corporation Address:~1475 Lon view Road S.W. Roanoke Vir inia 24018 Phone: same 2. Applicant's Name: same Address: same 3. Location of Property: Brambleton Avenue @ Pleasant Hills Drive" Tax Map Number(s): 86.08=04-11 4. Magisterial District: Windsor Hills 5. Size of Property: 0.206 acre ~-? c> 6. Existing Zoning: B-2-(C) Existing Land Use: vacant 7. Proposed Zoning: B=1-~~~=~-_ ` -:=:~- =' ~- ~ Proposed Land Use: Medical/Office 8. Comprehensive Plan Designation: Transition 9. Are Conditions Proffered With This Request? Yes xxx No •(If you are voluntarily offering proffers as a part of your appl Lion, these proffers must be in writing. A member of .the Planni: " Staff can assist you in the preparation of these proffers.) . 10. Value of Land and (Proposed) Buildings: current land assessment $39,200 11. The Followingosed Apulication WilleNot1Be AcceptedlIfaAnynOfPThe~ Check If Encl PP Items Are Missing Or Incomplete: . x Letter of Application .. x Concept Plan x Metes and Bounds Description x List of Adjacent Owne: of Property (Attach Exhibit A) x Vicinity Map x Application Fee x Written Proffers x Water and Sewer Application (If Applicable) 12. Signature Of Property Owner, Contract Purchaser, Or Owner's A t: Signature ~ Date 12/18/92 Carolyn B ton, Agent G-I B~~l"~- AND ASSOCIATES. INC. • REFLECTING TOMORROW December 18, 1992 Mr. Terry Harrington Roanoke County Planning Department P.O. Box 19800 Roanoke, Virginia 24018-0798 RE: Rezoning for Ron Jackson T.M. 86-08-04-11 JOB NUMBER: 921840004 ~. ~ ~ ,~~ ~:~ DEC t ~ 1~~g~ Pte, ~C}IA i !G ~ - ~ QQ'Z?~~ • -• ~- . Dear Terry, As we discussed earlier this week, the small strip of land on Brambleton between the Commons and Pleasant Hill Drive is currently zoned B-2 (Conditional). The conditions are related to a previous rezoning for a convenience store that was not constructed. Since that time, the VDOT road improvements have reduced the parcel to approximately 40' in depth. The proffers are no longer appropriate with respect to either the proposed use or the conditions found on the land. . We are requesting release of the existing proffers and rezoning of the 0.206 acre tract from B-2 (Conditional) to B-1 to match the adjoining 0.432 acre lot to the west. The parcel to be rezoned is in the name of Jackson Associates. The adjoining piece is in the name of James R. Jackson. A concept plan is proffered showing both properties combined for the construction of a 4000 s.f. professional/office building. The final site plan will be in substantial conformity with the concept plan. We reserve the right to make minor shifts as the final site plan and building footprint are developed. The current Comprehensive Plan designation for this property is Transition. The request for rezoning from B-2(C) to B-1 to match the • PLANNERS • ARCHfTECTS ENGINEERS SURVFlORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (703) 772-9580 FAX (703) 772-8050 ~- i page 2 December 18, 1992 Terry Harrington Roanoke County Planning Department adjoining parcel and for the construction of professional and office space is consistent with the Transition concept along .,highways. The rezoning will have a positive effect on the surrounding areas. Currently, the properties are vacant and rough graded with a steep slope at the rear. Development of this corner in accordance with the concept plan will enhance the neighborhood,- completing the buildout behind this part of Kingston Court. Buffer yards with landscaping and a system. of terraced retaining walls will be installed to handle the grade change with polish and provide a finished look to these parcels. Please place this rezoning on the agenda for the Planning Commission meeting tentatively scheduled for February 2, 1993. Enclosed are six prints of the concept plan plus one '8-1/2" x 11" reduction, the application fee of $977.00, and supporting documents. Should you have any questions or comments, do not hesitate to call. Sincerely, BALZER AND ASSOCIATES, INC. ~~ ~ Carolyn C. Bolton Project Engineer Enclosures cc: Ron Jackson Pest-It'" brand tax transmittal memo i"5i 1 +' ci pages ' ~ TO `..~rbl r..` From h"'LrY~I cam. T~ 1,:1L1~ co. JZ1.~ fC'JQ'-l (~ ~`l~ '~' Dcpl. Pfio~r y / ~~ - ~~ Fax ?~ ~ ~ ° 1 Fax 8 .~ ~i a '- ~C ~ ~ ~ ~ ~ - ~ ~`~ ~`S\~~ o~R µ~~,~na~5~ca GqG~ ~ ~ a a N ti p~.1 rAx'~86.D6•b•8 `~ ~ C~ i 7 J ~~ . c~ o '~ ~~ a x~- ~~ .. s` ' ml .l }~ EXt~T. !.R N ;A LI g.0~ ~ i0 ~ ~ !ET J.P. s~~ j¢ 57A.~ t1t00 s~so 9q, ~rr.P, ~~' . gar tr3, t3~otK t, g~c. t 4 a 161N4~'FON Eor1RT ~ ^ C rs, 1 r PG ~; ~ L ~' PROAeceTY OF JAMES F~. 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John Evonge/ica/ x45 ~ / Lulheron Church N 6.8 „~°'' 16:2 ~ ~ 29 .0 Ac ~-2 ao` / 5.69 Ac a ~ o / / ~o // _ ~ ~~ ~~ ~- 50C ~ Lions C 36 tsa Af: C-~ rya / ~-2 31 h ti~ 17 ~0 q~c ~~ s~ c n 'R'1 ;. n iq \ sjsr " n", "f'~ 4.5•,5 l ~r 9/~~ P 20 s o ti ~, ~ `R-1 ' 19 /3 43, 'R-1 d S /1 € 9?=, ~~ ao,"+ DEPARTMENT OF PLANNIATG JACKSON ASSOCIATES, LTD. OF VIRGINI. ... a _~~` ~ ~ AND ZONING C-2C to C-1 a ~ Y ACTION # ITEM NIIMBER ~'r[ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Request to amend and reenact Section 7-18 entitled "Permit Fees" of the Roanoke County Code to permit the monthly billing of certain permits COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Requesting Board of Supervisors to adopt the attached Ordinance so that Roanoke County can bill contractors for permits. SUMMARY OF INFORMATION Section 7-18 entitled "Permit Fees" requires that no permit shall be issued by the County until the fees approved by the Board of Supervisors have been paid. The Department of Engineering & Inspections has been working with various County departments to develop an Automated Billing System. This automated system would bill contractors on a monthly basis for trade and some building permits. To insure proper payment the contractor must post a bond, letter of credit, or set up an escrow account as determined by this office. Monthly billing would occur for permits issued the previous month. Any outstanding balances, exceeding 28 days from date of billing, would result in the participant being removed from the program and drawing on their surety to cover the payment due. ff- i The permits eligible under this program are those which require no zoning approval, such as trade permits (electrical, mechanical, plumbing) and roofing/siding permits. The objectives of this program are: 1. - to improve customer service: 2. - allowing contractors to obtain certain permits by phone. 3. - reduce traffic to the administration building. 4. - has potential to increase revenue. STAFF RECOMMENDATION Staff recommends approval of the attached ordinance. APPROVED BY: Arnold Covey, Dire of Engineering & I ------------------ Approved ( ) Denied ( ) Received ( ) Ref erred To /' or Elmer C. Hodge pections County Administrator ------------------------------------------- ACTION VOTE Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens pc: Joseph B. Obenshain, Senior Assistant County Attorney H-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 ORDINANCE AMENDING AND REENACTING SECTION 7-18. "PERMIT FEES" OF ARTICLE II. "BUILDING CODE" OF CHAPTER 7, BUILDING REGULATIONS OF THE ROANOKE COUNTY CODE TO PERMIT MONTHLY BILLING OF CERTAIN PERMITS WHEREAS, Section 7-18 of the Roanoke County Code requires the payment of fees prior to the issuance of any permits required by the building code or ordinance; and WHEREAS, the Department of Engineering & Inspections has developed an automated billing system in conjunction with other county departments to permit billing of contractors on a monthly basis for such permits; and WHEREAS, such a monthly billing procedure is designed to improve customer service by permitting certain permits to be obtained by phone, to reduce the volume of traffic to the County Administration Center and to increase revenue; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading on February 9, 1993. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 7-18. "Permit fees" of Article II. "BUILDING CODE" of Chapter 7 BUILDING REGULATIONS of the Roanoke County Code be amended and reenacted as follows: Sec. 7-18. Permit fees. No permit required by the building code adopted by Section 7- 16 or by Section 7-17 shall be issued by the county until the fees k-I 2. This ordinance shall be in effect from and after the date of its adoption. ACTION NO. ~,f ITEM NO. " - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Ordinance amending and reenacting Chapter 14 Parades of the Roanoke County Code. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• The proposed amendments to the county's Parade Ordinance are designed to clarify the authority of the Chief of Police to control all aspects of a parade and to authorize charges for the county's expenses related to traffic control. BACKGROUND• A recent decision of the United States Supreme Court, Forsythe County, Georgia v. the Nationalist Movement, 60 L.W. 4597 (June 19, 1992) limits the ability of localities to charge fees for parades based upon law enforcement expenses anticipated or incurred. Recent experience with parades in Roanoke County and nearby jurisdictions have suggested the need to clarify provisions of the county's "Parade" ordinance. SUMMARY OF INFORMATION: The proposed amendments to the "Parade Ordinance of the County of Roanoke" are designed to address two primary concerns, as follows: 1. Strengthen the ability of the Chief of Police and the Roanoke County Police Department to deal with unlawful or disruptive behavior which may occur during a parade. For example, language has been added to prohibit on- lookers from threatening or abusing the participants in a parade (Sec. 14-6), and a new section prohibiting the carrying of weapons, with certain exceptions, has been added (Sec. 14-7). 2. Providing a mechanism for assessing a fee strictly limited to the county's reasonable costs in providing traffic control for the parade. The amendment permits the Chief of Police to administratively establish categories of parades based upon defined factors which would in turn determine the administrative fee to be charged. {~ -a- ALTERNATIVES• 1. Adopt the proposed amendments. 2. Retain the Parade ordinance in its present form. STAFF RECOMMENDATION: Staff recommends alternative #1. Respectfully submitted, Jo ph bens ain Se or Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs DRAFT SUBJECT TO REVISION ,~f °'~ l~I ~~ INSTRUCTIONS FOR OBTAINING A PARADE PERMIT 1. Fill out the attached application. This must be returned to the Roanoke County Police Department at least 15 days prior to the date of the parade. 2. Depending on the size and nature of the parade, there may be a fee related to the number of police officers which will be required for traffic and crowd control. The fees are set as follows: Class I parade: Location Primary and/or secondary roads Time One hour or more Size Ten or more vehicles, large animals and/or marching units, and 50 or more participants. Police staff required At least one supervisor At least four officers Fee Class II parade: $250.00 per hour Location Primary and/or secondary roads Time Less than one hour Size Less than ten vehicles, large animals and/or marching units and less than 50 participants Police Staff required Up to 3 officers Fee $150.00 Class III parade: Location Secondary roads Time Less than 30 minutes Size Less than 10 vehicles, large animals and/or marching units and less than 25 participants Police Staff Required 1 officer Fee $25.00 Neighborhood parades, which are limited in size and disruption, may not require a permit or a fee. This determination will be made by the Police Department, based on the information which you provide in the application. 3. If you have any questions, contact the Chief of Police at 561-8064. ' CRAFT SUb.1tCT TO REVISION APPLICATION FOR PARADE PERMIT DATE: 1. NAME AND ADDRESS OF APPLICANT . ~~~ TELEPHONE NUMBER 2. NAME AND ADDRESS OF ORGANIZATION SPONSORING PARADE, IF APPLICABLE: TELEPHONE NUMBER ( ) NAME AND ADDRESS OF CHIEF EXECUTIVE OR ADMINISTRATIVE OFFICER OF ORGANIZATION 3. NAME AND ADDRESS OF PARADE CHAIRPERSON TELEPHONE NUMBER 4. GENERAL INFORMATION ABOUT PARADE: DATE PROPOSED ROUTE, INCLUDING STARTING AND TERMINATION POINTS APPROXIMATE NUMBER OF PARTICIPANTS: NUMBER AND TYPE OF VEHICLES: NUMBER AND TYPE OF ANIMALS: TIME PARADE BEGINS: ~~~ TIME PARADE ENDS: WILL PARADE OCCUPY ENTIRE WIDTH OF PROPOSED STREETS? IF NOT, HOW MUCH OF STREET WILL BE OCCUPIED? WHERE WILL PARADE ASSEMBLE? TIME THAT ASSEMBLY WILL BEG PURPOSE OF PARADE ANY ADDITIONAL INFORMATION WHICH MAY BE USEFUL IF PARADE WILL BE HELD BY SOMEONE OTHER THAN APPLICANT, PLEASE ATTACH WRITTEN AUTHORIZATION FROM THE SPONSORING PERSON OR ORGANIZATION FOR THIS APPLICANT TO ACT ON THEIR BEHALF. I hereby agree that I, and any organization which I may represent in this matter, do hereby jointly and severally indemnify and hold the county harmless against liability for any and all claims for damage to property or injury to, or death of, persons arising out of the conduct of the parade by its participants. APPLICANT FOR POLICE USE ONLY: CLASS OF PARADE FEE PAID APPROVAL. CHIEF OF POLICE OR DESIGNEE DATE SPECIAL INSTRUCTIONS OR REQUIREMENTS: /~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1992 ORDINANCE AMENDING AND REENACTING CHAPTER 14 PARADES OF THE ROANOKE COUNTY CODE WHEREAS, recent judicial decisions have raised concerns about the ability of localities to charge fees for services rendered by governmental employees, including law enforcement, related to publicly permitted parades; and WHEREAS, recent experience with parade permits in Roanoke County has demonstrated the need for changes to the County's current Parade Ordinance to clarify the authority of the Chief of Police to deal with certain situations; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading was held on February 9, 1993. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 14 PARADES of the Roanoke County Code be amended and reenacted as follows: ARTICLE I. IN GENERAL Sec. 14-1. Short title. This chapter shall be known and may be cited as the "Parade Ordinance of the County of Roanoke. " (Code 1971, § 11A-1) H-a sec. 14-2. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: ::' :' :iy}It4iiii:"iiiii}iii...?r4Y••: ^ii: "riYJi:Liiiiiiiii:4:,i}i::.....;::::.~:::: •v :w: :::: :... v:::::::; .. •:. ~ :...::::...:: •::::. ~:::::::::::...::::..:... ~::::::::...::::::::::::.w.................................. .. ...1 ...... ........ .... .... .................... ......... .:.. v: :• ':. • . 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(Code 1971, § 11A-2) Sec. 14-3. Violations of chapter. Unless otherwise specifically provided, a violation of any provision of this chapter shall constitute a Class 3r misdemeanor. (Code 1971, § 11A-4) Cross reference(s)--Penalty for Class ~ misdemeanor, § 1- 10. h~ a organization, firm or corporation on whose behalf the application is made, by filing such application, thereby represent, stipulate, contract and agree that they will jointly and severally indemnify and hold the county harmless against liability for any and all claims for damage to property or injury to, or death of, persons arising out of the conduct of the parade by its participants. (Code 1971, § 11A-16) Sec. 14-6. Obstructing, interfering with, etc. ....................... ~7~'3'3 ~~, obstruct, impede or interfere with any parade or parade assembly for which a permit has been granted under this chapter, or with any person, vehicle or animal participating or used in such grade . ~~Ow:~s~:~ »»::~t:><>::::~ha:1:I:>::>::~:e:«~:u .:::::> ;:: >::::::::<>::> <: ; ::.<:» :::..; P .......................::::::.:r::::::::::::::::::::::.:::::::::::::::::::.::.~::::::.::.::n1;:.f.~...wf~.1:~:.;<f.~r:.;;;:~3:ty: ~a M-a ARTICLE II. PERMIT Sec. 14-21. Required; exceptions. (a) It shall be unlawful for any person to stage, present, conduct, participate in, form or start a parade, unless a permit has been issued for such parade pursuant to the provisions of this article. (b) This section shall not apply to: (1) Funeral processions. (2) Lawful picketing or other orderly processions on the sidewalks that do not violate any state laws or county ~'~ ... :: 'v.••:.i:... ..: A.: .....::::: ~.: ...::: ....: . ::...:... ....~,, .... .~' ~'i'. ::::: :_... {iii:::.::{:: ^:'F,.j: i::: ':.: r::!i;i;: x:. .i :;i :i'::.i'.::i vY; i::.: :E::::.~ :::.:.~:::::::::y::.P:.:.~::::::::::.:~:~,~x~.iihl~~,.i;~,~.isxes~r.~.~t~d.::~.~,irs~~:.i:.l:an~.i;rs~':.i:.:~..r..af'.f~.~ 4i:~iiiiiii:"r^i::nyi}i}isiiiiiiiiiiii;"?•iiiiiiiiiiiiii}iii"'.}Y:C:Ci:4ii}iiii:viiYv: •.~ ..: ~:::::::: ":: 'v::. ~ :.:::::::::::...~ .v .:::. ~. ~:::::.: :::: ::::v::: ••. ~:::::::::::::::..:v.v.............. ~:: ~::i::::i ::~ ::::. ::.: ~ .: i:.:: '. :::i::i ~' .i ~i .~: `,::t;?..'.;: ?'f. ;SiSi;v ., .......: :.~.:.. v:. ~:...: Y::......:...i: :i...:::iil .., ...: ~.:i:;v;::? ;Y•.:;.: ~::::.; t~~.iii:~.~:~~:<:::<an~<::::::~r~~ .~::a::es.;ii:~~th.>:.isal:l::«:::tra:f:f~::::::::s:~. n ~ >i>i:. ;,<:i, :: .: . ..........................................................p.::::::::::::::::::.::.::::::::::::::::::::::.:::::.:::::::::::::::::::.::::.::::::::::::::: g::::~ ~ ~.iiiiax~d:.:.iii~:as~s ii:.iii:.:i: ~::<:::»•~::ii;:.i:.:i.i:.:i:;::;:.i:.:i.;:.;~i:.;:.;i:.i:.;:.;:.:.i:.i:.i:.i:.;:.ii:;.i:.i:;.i:.;i:.i:: ~.i::...i:.i>:.>:.i:.i:.i:.iii:.i:.i~~.iiii:.i:.:.i:.i::..:.iii::.:~<:.:.;~.i.:::.:~:......:~:::::::.~ ::::::...::::...~::::::::...:..:.::::: ;.::i:;...:.i......... ~:::..:: ::::..:...:..: .: x;:... tea:::>::aoe:~::::>::~~t:~:un .:. : :::.:::::::.: :.:::.::::::.:.:. ....... .::::::::::::::::::::::::::::::::::.:.....................r..e...as:r~nab~:.:._:: ~e~t~~~:~:::>~<tie.:::::>:iflvw:::::>:;o:f:»»tra~':f:~c (Code 1971, §§ 11A-4, 11A-6) Sec. 14-22. Application--Generally. A person seeking the issuance of a parade permit shall file an application with the chief of police on forms provided by the chief of police. Such application shall be filed not less than fifteen (15) days before the date on which it is proposed to conduct the parade. The application shall be signed by the applicant and notarized and shall contain the following information: (1) The name, address and telephone number of the person seeking to conduct the parade. (2) If the parade is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorized and responsible heads of such organization. (3) The name, address and telephone number of the person who will be the parade chairman and who will be responsible for its conduct. (4) The date when the parade is to be conducted. (5) The route to be traveled, the starting point and the termination point. (6) The approximate number of persons who, and animals and vehicles which, will constitute the parade and the type /4-1 of animals and a description of the vehicles. (7) The hours when such parade will start and terminate. (8) A statement as to whether the parade will occupy all or only a portion of the width of the streets proposed to be traversed. (9) The location, by streets, of any assembly areas for the parade. (10) The time at which units of the parade will begin to assemble at any such assembly area or areas. (11) The purpose of the parade. (12) Any additional information which the chief of police finds reasonably necessary to make a fair determination as to whether the permit should be issued. If the parade is designed to be held by, and on behalf of or for, any person other than the applicant, the applicant for such permit shall file with the application a communication in writing from the person proposing to hold the parade, authorizing the applicant to apply for the permit on his behalf. (Code 1971, § 11A-7; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-23. :... .. ..::::............. ... .... . Same--Processing fee;Or~t~a't`€~. ~~ A fee in the amount of twenty-five dollars ($25.00) to Ila (a) The chief of police shall act upon an application for a parade permit, within seven (7) days after the filing thereof, by either issuing or denying the permit. If he denies the permit, the chief of police shall mail to the applicant, by certified mail, or have served upon the applicant, within seven (7) days after the date upon which the application was filed, a notice of his action stating the reasons for the denial of the permit. Any person aggrieved shall have the right to appeal such denial or granting of a parade permit to the circuit court of the county. The appeal shall be taken within eight (8) days after receipt of the notice of denial or granting of such permit. (b) The chief of police shall issue a parade permit when, from a consideration of the application and from such other information as may otherwise be obtained, he finds that: (1)~ The conduct of the parade will not substantially interrupt the safe and orderly movement of other traffic contiguous to its route. "` ~"` (2) The conduct of the parade will not require the diversion of so great a number. of law-enforcement officers of the county, to properly police the line of movement and the areas contiguous thereto, as to prevent normal police protection to the county. (3) The conduct of the parade will not require the diversion of so great a number of ambulances as to prevent normal ambulance service to portions of the county other than that to be occupied by the proposed line of march and areas contiguous thereto. (4) The concentration of persons, animals and vehicles at assembly points of the parade will not unduly interfere with proper fire and police protection of, or ambulance service to, areas contiguous to such assembly areas. (5) The conduct of the parade will not interfere with the movement of fire-fighting or rescue squad equipment or vehicles en route to a fire, accident scene or other emergency. (6) The proposed conduct of the participants in the parade does not present a clear and present danger of violence. (7) The parade is scheduled to move from its point of origin to its point of termination expeditiously and without unreasonable delays en route. (8) The parade is not to be held for the sole purpose of advertising any product, goods or event and is not designed to be held purely for private profit. This provision shall not prohibit signs identifying ~~ parade permit, may authorize the conduct of the parade on a date, at a time or over a route different from that named by the applicant. An applicant desiring to accept an alternative permit shall, within two (2) days after notice of the action of the chief of police, file a written notice of acceptance with the chief of police. An alternative parade permit shall conform to the requirement of and shall have the effect of a parade permit under this chapter. (Code 1971, §§ 11A-8--11A-11; Ord. No. 62690-8, § 7, 6-26-90) Bec. 14-25. Contents. Each parade permit shall contain the following information: (1) Date of the parade. (2) Starting time and termination time of the parade. (3) The portions of the streets to be traversed that may be occupied by the parade. (4) The number of persons, animals and motor vehicles that will be in the parade. ( 5 ) ~t~ti€€e;e~~~~t~~~>~6~e~r-~n-r-m~~~ro~as the chief of police shall find necessary for the enforcement of this chapter. f~-a (Code 1971, § 11A-13; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-26. Copy to be sent to certain officials. Immediately upon the issuance of a parade permit, the chief of police shall send a copy thereof to the following: (1) The county administrator. - (2) The chairman of the board of supervisors. (3) Each supervisor through whose district the parade route will travel. (4) The chief of the fire and rescue department. (Code 1971, § 11A-12; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-27. To be carried by leader. The arade chairman or other ~'~~~~~~"~~""'' p person gz~~ ~g-or leading a parade shall carry the parade permit upon his person during the conduct of the parade. (Code 1971, § 11A-14) Sec. 14-28. Compliance with directions and conditions. (Code 1971, §§ 11A-4, 11A-14) ~ -~ Sec. 14-29. Revocation. The chief of police shall have the authority to revoke a parade permit upon any violation of the standards for issuance, as set forth in section 14-24(b). (Code 1971, § 11A-15; Ord. No. 62690-8, § 7, 6-26-90) 2. This ordinance shall be in effect from and after the date of its adoption. ACTION NO. ITEM NUMBER ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: First Reading of an Ordinance authorizing the Lease Agreement with the Roanoke Valley Youth Soccer Club, Inc. of Approximately 15 Acres of Real Estate Located North of Glade Creek at Vinyard Park No. 2 COUNTY ADMINISTRATOR'S COMMENTS: O~ SUMMARY OF INFORMATION: Staff from the Department of Parks and Recreation have been working with the Roanoke Valley Youth Soccer Club, Inc. concerning the Club's desire to develop soccer fields at Vinyard Park No. 2. The Club has developed a concept plan (map attached) and would initially seek to develop the three fields closest to Berkley Road. The Club provides soccer opportunities for the travelling soccer teams which compete regionally and hosts three tournaments per year (Memorial Day weekend, November, and one winter indoor tournament). The Club already cooperates with the Department of Parks and Recreation for the use of County facilities to hold these tournaments with out of town teams. Staff feels that the development of these fields by the Club in Vinyard Park No. 2 will enhance the soccer program for the County and will compliment the County's soccer fields which we are completing at Vinyard Park immediately across Berkley Road. The tournaments will also help our tourism efforts as they attract teams from throughout the region to play here. The Lease will allow the Club to use the property north of Glade Creek as shown on the map and the area south of the creek would be reserved for future use and development by the County and for Special Events. The Club would bear all developmental cost associated with their operations north of the creek, would provide mowing or other special equipment necessary to maintain the grounds, will pay for the chemicals used in the turf management. The Club will also mark its own fields for use. The Club will have primary use of the soccer fields it constructs; and they will be available to the Department of Parks and Recreation to schedule for special tournament use. N-3 The Department of Parks and Recreation would mow the property on an agreed upon schedule using the mowing equipment provided by the Club. The turf cultural practices established within the County's maintenance standards ("Roanoke County Landscape Maintenance System") and in compliance with the Roanoke County Ordinance regulating conduct in County Parks (Chapter 15 of the Roanoke County Code). FISCAL IMPACT' The mowing of grass on Vinyard Park No.2 will be a responsibility of the Department of Parks and Recreation once the County begins use of the facility. The provision of the mowing equipment and chemicals for turf maintenance by the Club will offset the expense incurred by the County. RECOMMENDATION' Staff recommends that the Board approve the first reading of an ordinance for the acceptance of a lease between the County of Roanoke and the Roanoke Valley Youth Soccer Club, Inc. and conduct the second reading on February 9, 1993. Respectfully submitted, Appro ed by, /~ ~ /~ ~~~/ hn M. Chambliss, Elmer C. odge sst. County Administrator County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To Minnix Nickens -3 ~~ ~y 9i . ~~, ~~rhleY ~~Q, (O (n N N Q N O Ut N T fD ^' a N O V ~{-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 ORDINANCE AIIT8ORISING THE LEASE AGREEMENT WITS THE ROANORE VALLEY YOIITH SOCCER CLIIB, INC. OF APPROBIMATBLY 15 ACRBS OF REAL ESTATE LOCATED NORTH OF GLADE CREEK AT VINYARD PARR NO. 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading concerning the lease of approximately 15 acres of real estate located north of Glade Creek at Vinyard Park No. 2 was held on January 26, 1993. The second reading on this matter was held on February 9, 1993. 2. That it is in the County's best interests to lease this property to the Roanoke Valley Youth Soccer Club, Inc., a non-stock Virginia corporation, in order to assist the Club by providing facilities for its athletic activities. In exchange for the authorization to utilize a portion of the Vinyard Park No. 2. property, the Roanoke Valley Youth Soccer Club, Inc. has indicated its willingness to construct several soccer fields on the property. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. c:\wp51\agenda\realesc\soccer.vin 1 LEASE ,AGk2EEMENT µ3 THIS LEASE AG~tEEMENT, made and entered into this day of 199, by and between the BOARD Off' SUPERVISdRS OF ROANOKE COUNTY, VIRGINYA {the "County"} and THE ROANOKE VALLEY YOU`X'~i SOCCER CLUB, INC. (the "Tenant"}, a non-stock Virginia corporation organized and incorporated under the laws of the Commonwealth of Virginia. - W I T N E S S E T H- That for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. That the County hereby leases to the Tenant real estate located North of Glade Creek at Vinyard Park No. 2 described as a portion of Roanoke City Tax Map No. and including acres {said property being more specifically identified and described on the attached plat, which is ,identified as Exhibit A and hereinafter referred to as the "Premises"}. 2. That the Tenant shall pay as rent the sum of One Dollar _ per year due and payable an the first day of the calendar year. The Tenant shall construct, at its expense, at Yeast three youth outdoor soccer fields on the Premises subject to prior review and approval by the County. Prior to commencing any construction on the Premises, the Tenant shall comply with all County regulations and. ordinances and secure all permits x'equired by either the County or Roanoke City. The Tenant shall submit a site plan to the County for its review and approval showing existing and ,l- ~~ ~ future plans .for the development of the Premises, prior to any required submittal to the City. 3. Tkiat the term of this Lease shall commence as of the date of this Lease agreement and shall exzst and continue until December 33., 2003; provided however that the Lease shall automatically renew for two additional five (5} yeax terms unless, at the sole option of the Tenant, it elects to terminate this Lease by providing the County with sixty (60) days written notice in advance of the terminati.an date. Unless so terminated the Lease shall automatically ez~tend as hereinabove provided. After the expiration of said original term and the additional five (~) year renewa]. terms, this Lease shall continue on a year to year basis until one of the parties shall. give to the other party six ( 6 ) months written notice df the termination of this Lease. 4. Tenant shall use the Premises far the development, construction and installation of a complex of soccer fields and r~].ated facilities and for no othex purposes without the prior approve]. of the County, which approval by the County shall not be unreasonably withheld. Tenant shall have the priority use of the Premises except as expressly provided herein or expressly permitted in writing by Tenant to County, which permission Tenant shall not unreasonably withhold. The County and its parks and Recreation Department will be permitted to use the Premises ar designated portion thereof, at no charge, for its youth soGGe~r recreation program tournaments, provided such recreation program tournaments do not conflict with Tenant's planned uses including but not limited to, training sessions, practices, sGximmages and games ~2- ~-3 involving teams sponsored by Tenant, invitational tournaments in the fa11 and spring of each year sponsored or conducted by Tenant, maintenance of the facility and related functions. 5. During the term of this Lease, the Tenant shall pay far all Lights, heat, water and sewer charges and any other uti],ity charges required or incurred upon the Premises and provided that said utilities are readily available at the Premises. Tenant shall not be required to extend utility lines or facilities for use by the County. It is understood that the Tenant accepts the Premises in its current physical condition, and Tenant acknowledges that it has inspected the Premises and agrees that the Premises are as represented by the County and acceptable to the Tenant. County has represented to Tena~,t that it has no knowledge of any facts that would indicate that the Premises have been used. for the manufacture, storage or disposal of any hazardous waste or toxic substances as defined by any applicable federal, state or local environmental laws. mhe Tenant shall maintain the Premises and fixtures therein located and upon the. termination of this Lease shall surrender the Premises and fixtures in as goad a condition as at the commencement of tha.s Lease, subject to normal wear and tear, Tenant sha11 be responsible for regular maintenance and repair of the Premises including compliance with the written County maintenance standards ("Roanoke County Landscape Maintenance System"} and compliance with the Roanoke County Ordinance regulating conduct in County parks, Chapter I.S, Roanoke County Code, ' -3- 1~-3 6 . The Tenant may, upon approval by the County ( said approval shall not be unreasonably withheld), during the term of this Lease, construct facilities, buildings, structures, etc. upon the premises, but it is agreed that all such construction and subsequent alterat~.ons and additions which are permanently affixed to the Premises shall be and became a permanent part of the real. estate and as such the property of the County upon termination of the Lease. Upon termination of this Lease, all improvements erected thereon shall revert to the County and shall be free from any encumbrance at the time of such reversion. The Tenant may not have attached any lien against the improvements which is contrary to ~15.I-261.1 of the 1950 Code of Virginia, as amended, The pzovisions of this Lease shall be subject to §I5:1~260 and X15.1- 261.1 of the State Code. The County warrants that there has been full compliance with the requirements of §18.04 of the Charter of the County of Roanoke. All trade fixtures, including soccer goals and nets, and equipment or other personal property installed or stared in or on, but not permanently attached to, the Premises, by or at the expense of Tenant, shall be and remain the property of Tenant, and Tenant shall have the right to remove the same at any time during the term hereof and following the termination of the Lease. If and to the extent that the removal of any such trade fixtures, equipment and other personal property causes any damage to the Premises, Tenant shall promptly remedy or repair any such damage and pay to County such reasonable amount as is necessary to remedy or repair any such damage at the time of termination of the Lease. -4- _ /~-3 7. The Tenant shall be responsible for securing and maintaining during the terms of th~.s Lease insurance coverage, at its own expense for facilities, fixtures, equipment and any othex personal property ~.nstalled or stored in or on the k~x-emises and public liability insurance covering death, bodily injury and property damage in an amount not less than $1Q0,000.00. Such public liabi~.a.ty insurance shall name the County as an additional insured for the full amount of the insurance herein required. County shall not be liable fo.r any injury to or death of any person or persons nor for any loss of ar damage to any property of any kind belonging to the Tenant or the public, caused by any act or omission of Tenant, its agents, employees or invitees, or caused by any failure of Tenant to perform property maintenance, repairs, and replacements required to be performed by it under this Lease. Tenant shall indemnify and save the County harmless against any and all liab.ilzties, claims, demands, actions, costs and expenses which may be sustained by the County by reason of any of the causes set forth in this paragraph. The Tenant shall not be respo~zsible far any defeat or for any resulting damage to person or property occurring on the Premises as a result of any pre-existing condition or any use of the Premises by County or the County parks and Recreation Department. Tenant shall not be liable for any injury to or death of any person or persons or for any lass of or damage to any praperty of any kind, whether belonging to the County or the public Caused by any act or omission of the County, its agents, employees or invitees. -5- t?1-'~'1-1y93 G14:32FY~1 FRO(°1 -TELLY F'LAi=:E FF'HLIN F'F'ILLi=i TCi ;722~r=~~~ P.t_i`r ~' 8. This Lease shall not be assigned nor sublet without the prior written consent of the County which consent shall not be unreasonably withheJ.d. 9. Any notice required or permitted by this Lease to be given by either party to the other may be either personally delivered or sent by registered mail, postage prepaid, deposited and properly addressed in the U. S. Post Office, the date of such deposit being taken as the date of giving such notice. All notices required by this Lease, unless otherwise designated in writing, shall be given to The Raanoke Valley Youth Soccer Club, Inc., P. 0. Box 21848, Roanoke, Virginia 2401$, Attention: President and to the Board of Supervisvx~s of Roanoke County, P. 0. Box 29800, Raanoke, Virginia 24018-0798. 10. If the Tenant shall fail to pay any rent, tax, fee or charge to the County when such rent, tax, fee or charge is due and payable under the terms of this Lease, and such default sha~.l continue for a period of twenty (20) days after written nota.ce thereof has been given to the Tenant by the County, of if the Tenant shall fail to perform any other duty or obligation imposed upon it by the terms of this Lease, and such default shalt continue for a period of thirty (30) days after iara.tten notice of such default has been given to the Tenant by the County, or if the Tenant shall file a voluntary petition for relief in bankruptcy proceedings ox be adjudged a bankrupt ~.n involuntary proceedings, or make arrangements or composition, or file a petition for reorganization or otherwise seek relief pursuant to the provisions of any state or federal insolvency or bankruptcy laws, or if a -6- /~ ~../ receiver of any property of the Tenant in or on the Premises be appointed in any action, suit, or proceeding by or against the Tenant and such appointment of receiver shall not be vacated or annulled within sixty (6Q) days, or if the interest of the Tenant in this Lease shall be encumbered under any legal process, and such encumbrance is not vacated or set aside within thirty (3Q) days, then in any such event the County may, at its election, terminate this Lease by written notice del.zvered to Tenant; provided, however, if the order of any court creating such disability or etrent shall not be final. by reason of pendency of the proceedings, or an appeal from such order, then the County may not have such right of termination as long as the Tenant continues to perform its obligations under this Lease. 11. The Tenant agrees that it will. not discriminate against any person on the basis of race, religion, color, sex, national origin, or handicapped in its membership ar employment practices or in the operation of the recreational complex an the Premises. 12. During the term of this Lease the County shall be responsible for the fallowing at na charge or cost to the menant: a) Mowing the Premises pursuant to a regular mowing schedule mutually agxeed to by the parties. b) Installation and maintenance of entrance road and parking areas assuming funding is available far those items. 13. During the term of this Lease the Tenant shall be responsible for the following at no charge or cost to the County: a) Fertilizing the Premises and other turf cultural practices. -'7 _ }~-3 b) Any equipment required for maintenance of the fields with the exception of a tractor which County will provide for mowing and other turf cultural practices that require use of the tractor. c) Field marking. 14. Tenant shall allow County to have reasonable access to the Premises for inspection for examination at any time during usual business hours or at other times by special arrangement. County shall allow Tenant to ha~re reasonable access, including ingress and egress to the Premises at all times. 15. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. 16. This Tease represents the entire understanding between the parties and there are no collateral or oral agreements or understandings .and this Lease shall not be modified unless in writing of equal dignity signed by bath parties. 17. Tt is agreed that all of the terms and conditions of this Tease are binding upon the parties hereto, their administrators, heirs, anti assigns unless otherwise specified herein. 18. This Lease is executed by the County Administrator of Roanoke County by authority of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance No. adopted by the Board. WITNESS the following signatures and seals. BOARD aF SUPERVISpRS OF ROANOKE COUNTY, VIRGINIA ~y: Elmer C. Hodge Title: County Administrator -$- 1,~ 3 THE RCAI~C7KE VALLEY YOUTH SOCCER CLUB, INC. ~y: _ Title: STATE QF VIRGINIA } OF _ } The forec~o.irig instrument was acknowledged before me on l9 by Elmer C. Hodge, GauntX administrator, on, behalf of the Board of Supervisors of Roanoke County. My commission expires Notary PubiiG STATE QF VIRGINIA ) OF ) The foregoing instrument was acknowledged before me on I9 ~ by behalf of The Roanoke Valley Youth Soccer Glub, Inc. Mir commission expires Notary Public on ~g_ r ~; - .) AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THB ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION 12693-10 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 26, 1993, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of Minutes - December 1, 1992; December 15, 1992, December 31, 1992, and January 4, 1993. 2. Acknowledgement of Acceptance of 0.07 Miles of Elizabeth Drive into Secondary System by the Virginia Department of Transportation. 3. Donation of Drainage Easement in Connection with the West River Road Project (P-71) to County of Roanoke. 4. Acceptance of Shrewsbury Court into the Virginia Department of Transportation Secondary System. 5. Appointment of Terrance L. Harrington as Alternate Subdivision Agent for Roanoke County. 6. Resolution Concerning the Certification of Roanoke County's Community Policy and Management Team. 7. Request for Approval of a Raffle Permit for the Catholic Charities of Southwest Virginia. 8. Acceptance of Donation of Drainage Easement for Flintlock Road in Connection with the Hunting Hills Road Project. 9. Ratification and Confirmation of the Donation and Acceptance of a New Tank Lot and Related Waterline and Access Easements in Connection with the Starkey Road Water System Project. 10. Request for Approval of Raffle Permit from Unity of Roanoke Valley. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Bingo/Raffle File Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Diane Hyatt, Director, Finance ~'"~ 1 8 8 2 December 1, 1992 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 December 1, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Tuesday, and the first scheduled meeting of the month of December, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend James Beaver, Penn Forest Church of God. The Pledge of Allegiance was recited by all December 1, 1992 $ p (~ 1990, and since that time, has worked toward the goal of achieving national accreditation for the Department; and WHEREAS, the Commission on the Accreditation of Law Enforce- ment Agencies (CALEA) is a national organization which accredits police agencies throughout the Country; and WHEREAS, there are less than 300 agencies nationwide which have received accreditation from CALEA, a process that subjects departments to scrutiny of the policies and procedures governing every aspect of their operation; and WHEREAS, on November 21, the Roanoke County Police Department received accreditation from CALEA, along with special recognition for the Neighborhood Watch Program, the Evidence and Property Tracking System, the Citizens' Police Academy and for the creation of the department itself; and WHEREAS, the members of the Accreditation Team within the Department spent many hours, in addition to their regular duties, planning for the success of the Accreditation process; and WHEREAS, accreditation provides assurances to the Roanoke County Police Department, and to the citizens which it serves, that standards of excellence are used for all facets of operation; and WHEREAS, in achieving this recognition, the Department has shown its outstanding dedication to the professionalism of law enforcement and to the safety and security of the residents of Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Board of December 1, 1992 ~ $ ~ the citizens of Roanoke County; and WHEREAS, the Roanoke Valley has a variety of historic structures which represent the lives of the people who settled the area in the 18th and 19th centuries; and WHEREAS, the Harshbarger House, located in the Hollins Magisterial District in Roanoke County, was constructed in 1797, with a brick addition built in 1825, and may be one of the earliest homes still standing in the Roanoke Valley; and WHEREAS, the Harshbarger House has been carefully restored by Edward L. Truett, was placed on the Virginia Landmarks Register in 1991, and has recently been approved for inclusion on the National Register of Historic Places. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of the County, hereby extends its congratulations to EDWARD L. TRUETT for receiving recognition of his sensitive and authentic restoration of this historic building; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its appreciation to Mr. Truett for preserving an important part of Roanoke County~s heritage. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None December 1, 1992 ~$~ Supervisor Nickens moved to appropriate $36,840. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Re est from Count Treasurer to Amend the Investment Polic Alfred C. Anderson Count Treasurer) A-12192-~ Mr. Anderson reported that the Investment Policy was originally adopted on May 12, 1987 and amended on January 28, 1992 to allow greater investment flexibility. He is requesting that the policy be amended to allow a maximum of 10$ of total portfolio for any Bankers Acceptance and Commercial Paper issue. He advised this was a recommendation of the auditors. Supervisor Minnix moved to approve the amendment. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 4. Recommendation on the Loss of vPI~BII Extension Agent (John Chambliss, Assistant County Administrator) R-12192-5 Mr. Chambliss advised that on December 16, the Roanoke County Cooperative Extension Program is scheduled to lose one of its two 4-H Extension agents. Additionally, there has been a series of budget cuts, freezing of vacant positions and other ~ ~` ti December 1, 1992 five agents to three, and WHEREAS, the most recent action to transfer one of the remaining Roanoke County extension agents serving the 4-H program to the Roanoke City office would further diminish the programming available to the residents of Roanoke County and Salem, and WHEREAS, there remains a disparity in the ratio of the number of extension agents to population served when comparing our local office and planning district to other regions of the Commonwealth, and WHEREAS, there is also a disparity in the percentage of the local share of salary paid by Roanoke County for some of the County Agents as compared to the local share paid by other localities. NOW, THEREFORE BE IT RESOLVED, that the Boarc? of Supervisors of Roanoke County strongly supports the efforts and programming offered by the Roanoke County/Salem Office of Extension and Continuing Education, especially the 4-H program and its benefit to the youth of our community, and BE IT FURTHER RESOLVED that the County urges the State to properly share in the cost and operation of the local office by retaining the existing positions and staff, to fill the vacant Agricultural agent position and to properly share in of the salaries of all extension agents, and BE IT FURTHER RESOLVED that the action to transfer the 4-H agent from the Roanoke County office to the Roanoke City office be delayed until the impact of the General Assembly action December 1, 1992 ~9~ Specialist) A-12192-6 Ms. Waugh advised that the previous Record of Decision includes the National Park Service's decision to accept Alternative #3, a two mile Blue Ridge Parkway extension to Virginia's Explore Park and the proposed visitor center site . However, Site #3 is not available for future visitor center development and is no longer considered the preferred site. Ms. waugh reported that staff now recommends site #5 as shown in the Final Environmental Impact Statement. Supervisor Nickens moved to approve Site #5 for the visitor center Location and that a letter be sent to the National Park Service advising them of the Board's support for this amendment to the Record of Decision. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 6. Recttest for Approval to Install a Traffic Sicnal at the intersection of Cha arral and Penn Fo eat Boulevard. Elmer C. Hod a Count Administrator A-12192-7 Mr. Hodge advised that the intersection of Chaparral and Penn Forest Boulevard is one of VDOT's highest priorities for traffic signalization, and the traffic will increase even more when the County offices are relocated to the Travelers Building. December 1, 1992 ~~ 8. Resolution of Suooort for the Submission to the State Air Pollution Control Board by the Botetourt County Board of Supervisors of an Ordinance ReculatinQ Emissions which Burn Hasardous Wastes. R-12192-9 There was no discussion. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None REBOLIITION 12192-9 SIIPPORTING THE SIIBMI88ION BY TH8 BOTETOIIRT COIINTY BOARD OF SIIpERVI8OR8 OF A PROPOBED ORDINANCE REGIILATING EMISBIONB FROM INDIISTRIAL FIIRNACES AND BOILERS WHICH BIIRN HAZARDOIIS WASTES TO THE STATE AIR POLLIITION CONTROL BOARD WHEREAS, the Botetourt County Board of Supervisors is considering the adoption of a proposed ordinance to regulate emissions from industrial furnaces and boilers which burn hazardous wastes; and, WHEREAS, Section 10.1-1321 of the Code of Virginia, 1950, as amended, requires that any locality proposing to adopt an ordinance, or amendment to an existing ordinance, relating to air pollution, shall first obtain the approval of the State Air Pollution Control Board, and that the Board shall not approve any local ordinance less stringent than the pertinent regulations of the Board; and, WHEREAS, the Botetourt County Board of Supervisors has December 1, 1992 ~~~ AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: FIRST READINQ OF ORDINANCEB li Ordinance authorizinc the Acquisition of 3.395 acres of Real Estate, for County Office Facilities A rovin the Lease of Of es A~~ro~riatinc Funds Therefor. Authorizinc the Manner of Tag Egem t Financin Declarin Reimbursement intention, and Such other Meas~ es As Mav Be Recuired to Accomplish This Project. 1Pau1 M. Mahoney, County Attorney) Supervisor Eddy presented a statement that he requested be included in the minutes: "I am opposed to the planned purchase of the Travelers Building for use as a consolidated County office building. I agree that some County offices need more space in order for their personnel to work comfortably and efficiently, and to provide optimum service to our citizens. However, I believe this goal can be accomplished at much less cost by renting additional space rather than purchasing an entire building. By my calculations, the debt service, operating costs and loss of tax revenue will require an increased annual expenditure of $360,000 for 20 years, compared to existing costs. In December 1, 1992 ~~ ~ new building versus the value of it, rental income at the new building, county properties that could be sold to offset the cost of the building, and felt it was an excellent purchase now and for the future. Supervisor Nickens moved to approve the first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens NAYS: Supervisor Eddy ABSTAIN: Supervisor Johnson I. SECOND READING OF ORDINANCES 1. Ordinances amending Section 13-13 and 13-14 of tha Roanoke County Code Clarifying Provisions with Respect to Illegal Disposal of Trash and Increasinv Certain Penalties. (Paul M. Mahoney_ County Attorney) a. Ordinance amendin and reenactin Section 13- 13 "Onlawful Disposal of Rubbish or Other Waste _Material" of Chapter 13 "Offenses Miscellaneous" of the Roanoke County Code by Providinc for a Clarification of Provisions and Desicnation of Enforcement Personnel. 0-12192-10.a December 1, 1992 Miscellaneous" is hereby amended and reenacted as follows: Sec. 13-13. Unlawful disposal of rubbish or other waste material. (a) No person shall dump or dispose of or leave or cause to be thrown any rubbish, '-' _ ~ ---, trash, garbage, litter or other waste substance or material in or upon and along any public property, including a street, road, highway, ricxht-of-way, property adiacent to such highwav or right-of-wav park or alley in the county; _nor shall anv person dispose of dump or throw any rubbish, trash, aarbacte litter or other waste substance or material uuon anv private nrouerty without the written consent of the owner thereof or his actent• nor shall any person dispose of, dump or throw any rubbish, z~-ears;- trash, garbage, litter or any other waste material or substance upon any lots or property in the county which have not been selected, approved and designated as a garbage or trash disposal area by t~e~ea- depa~z~e~-e€-the county. (b) In the event a person violating this section is known to the s~e~~~~en~l~~-e.~:ab}~e-€ae~-~=ee, t~e-s -- - County Administrator or his designee the County Administrator or his designee shall give the violator ten (10) days written notice, by certified mail, to clean up and remove such rubbish, ~i-e, trash, garbage, litter or other waste substance or material. Should the violator not take appropriate action within such ten-day period, the s~ge~tee~e~rt-County Administrator or December 1, 1992 ~ Q j- AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 12192-10.b AMENDING AND REENACTING SECTION 13-14 "IINLAWFIIL ACCIIMIILATIONS OF TRASH AND GROWTH OF WEEDB; PIIBLIC NIIISANCES AND ABATEMENT THEREOF" OF CHAPTER 13 "OFFENSES - MISCELLANEOIIS" OF THE ROANORE COIINTY CODE BY PROVIDING FOR AN INCREASE IN THE PENALTY FOR ILLEGAL ACCIIMIILATION OF TRASH AND THE DESIGNATION OF ENFORCEMENT PERSONNEL, AND AN EFFECTIVE DATE THEREFOR WHEREAS, the Board of Supervisors of Roanoke County, Virginia, finds that the illegal disposal and accumulation of trash constitutes a public nuisance and poses a threat to the public health, safety, and welfare of the County, and, WHEREAS, the Board further finds that increasing the penalties for these violations would assist in the enforcement of and with this ordinance, and, WHEREAS, the adoption of this ordinance is authorized by the provisions of Section 15.1-11 of the Code of Virginia, 1950, as amended, and, WHEREAS, the first reading of this ordinance was held on November 17, 1992, and the second reading of this ordinance was held on December 1, 1992. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1. That Section 13-14 of Chapter 13, "Offenses - Miscellaneous" is hereby amended and reenacted as follows: Sec. 13-14. Unlawful accumulations of trash and growth of weeds; public nuisances and abatement thereof. December 1, 1992 9 ~J of the community. (6) Subdivision: Any tract or parcel of land divided into two (2) or more lots or parcels, for the purpose, whether immediate or future, of transfer of ownership or development, as otherwise defined in the Roanoke County Subdivision Ordinance. (7) Trash: Abandoned personal property, garbage, refuse, rubbish, litter or debris-~;~~--~~~=~~r }~e~de as--ae~x~at~en-e~e~t~-~-,~ee~s a ~e~T-r€t~ea 7 , ~ . "g e~~}~a~ee-~. (8) Weed or weeds: Any plant, grass or other vegetation covering s~s~a~}i~l?v X11 a substantial portion of a parcel which is over ~€~ee~5} twelve 1121 inches long, other than trees, shrubbery and agricultural plants. (b) All exterior property areas and premises shall be maintained in a clean, safe condition, free from any accumulation of trash and the failure to so maintain any parcel shall constitute a Class ~ 1 misdemeanor and each day the failure to comply with this provision continues shall constitute a separate offense and shall additionally constitute a public nuisance. (c) Weeds growing on ~d---z~;=q e~ any parcel shall constitute a public nuisance. It shall be unlawful to cause or maintain a public nuisance with respect to any parcel. An owner shall abate any public nuisance with respect to this parcel. Every owner of a parcel of real estate situate in the county December 1, 1992 ~V established. (f) If the owner fails to abate the public nuisance as required, and the enforcement agent finds that the public health, safety, order or convenience is impaired by the maintenance of the public nuisance, he may request in writing that the county abate such public nuisance. Upon such request, the appropriate county officials may abate such nuisance by county forces or through private contract. Any owner may abate the public nuisance himself without liability to the county, provided that he does so prior to commencement of abatement by county personnel or contractors. (g) The s•~-= '- e~e~t e€-- g~~~~~~g County Administrator or his designee shall keep an account of the cost of abating public nuisances under this section and embody such account in periodic reports with assessment lists which shall be transmitted to the s•e~de~rt-s€-~~e~-~r~ageme~rt director of finance and the treasurer at convenient intervals. A co~v of a cost report shall be mailed to each owner The copy retained b y the ~•} e~r~e~ o~~e ~_ director of f finance and the treasurer shall be available for public inspection. The reports shall refer to each parcel as to which a public nuisance was abated by description sufficient to identify the parcel, and specify the following additional charges for each such parcel to be assessed against each owner: (1) A service charge of twenty (20) percent of the abatement cost. December 1, 1992 t~ O recordation of a notice of lien, and bear interest at the rate of ten (10) percent. There shall be included with the notice a statement to the owner of the abatement cost, service charge and accrued interest. (j) At the hearing provided for in subsection (h) above, the enforcement agent shall hear any objections which may be raised by any owner liable to be assessed and may confirm, modify or reject the reports and assessment lists as he may deem appropriate and send those confirmed to the - ~e€-€~~a~-~ta~tage~e~ director of finance and the treasurer for collection of the respective special assessment. (k) With respect to all such accounts remaining unpaid fourteen (14) days after the confirmation of the reports and assessment lists, the enforcement a ent shall cause a notice of the lien of the special assessment prepared by the county attorney to be recorded in the clerk's office of the circuit court of the county. The county attorney may take appropriate steps, including a personal or in rem suit or action, in the appropriate court to enforce the lien to satisfy the special assessment. 2. That this ordinance shall be in full force and effect from and after December 1, 1992. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy December 1, 1992 1. Confirmation of Committee Appointment to the Mental Health Services of the Roanoke Valley Community Services Board. 2. Request from the School Board for Acceptance of a General Electric Elfun Society Grant. 3. Acknowledgement of Acceptance of 0.28 Miles of Forest Creek Drive and 0.11 miles of Millwood Drive into the Secondary System by the Virginia Department of Transportation. 4. Acceptance of Donations of Drainage Easements for Flintlock Road in Connection with the Hunting Hills Road Project. 5. Authorization to Pay Certain Legal Fees for Litigation with Grumman Emergency Products, Inc. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Kohinke• (1) Congratulated Glenvar High School and Northside High School for their athletic seasons. (21 Announced that he had toured schools in Catawba during American Education Week. (3) Announced that he had met with the Roanoke Symphony Association and concerns that he had with the Polo Match at Green Hill Park have been resolved. (4) Attended the Chamber December 1, 1992 ~ 5 7:50 A.M. (4) Asked about the Roanoke County Legislative Program. County Attorney Paul Mahoney advised that the Board approved a legislative program five or six months ago, and that he is setting up a meeting with Valley legislators to be held after the organizational meeting on January 4, 1993. (5) Announced that. his choice for school board selection is (a) appointment by governing body; (b) elected with taxing power, (c) appointed by selection committee; and (d) elected with no taxing power. IN RE: REPORTS Supervisor Kohinke moved to receive and file Items 1-4, 8, and 9. The motion carried by a unanimous voice vote. Supervisor Nickens moved to receive and file Items 5, 6, and 7, after discussion. The motion carried by a unanimous voice vote. 1. General Fund IInaoprooriated Balance 2. Capital Fund IInanoropriated Balance 3. Hoard Contingency Fund 4. Accounts Paid - October 1992 5. Report on Recorded Messace Service Supervisor Nickens asked that staff monitor and review messages to remove those numbers that are not being used. 6. Summary Report - Water and Wastewater Needs in the Roanoke valley. Supervisor Nickens suggested that this report be discussed at the next local government officials quarterly A~ ' F ~'~ December 1, 1992 proposed development schedule for parks and recreation improvements. Staff will be meeting with community groups to develop the concept plans. (4) Director of Engineering & Inspections Arnold Covey advised that $500,000 has been earmarked for road improvements with a VDOT revenue sharing match of $500,000 for a total of $1 million. He presented a schedule of improvements. (5) Economic Development Director Tim Gubala presented the development concepts for Valley TechPark which will be phased in order to provide road access. Funding will be leveraged against other programs and grants. It is estimated that the bond funds of $815,000 can generate $1,915,000 in state funds. (6) Fire and Rescue Chief Tommy Fuqua presented the list of fire hydrants to be installed with $184,000 bond funds. (7) Dr. Bayes Wilson, School Superintendent, advised there are 15 projects for schools from the bond issue, and would like to begin with Northside High School, Masons Cove Elementary School, Oak Grove Elementary School and Herman L. Horn Elementary School for a total short term borrowing request of $1,270,000. Finance Director Diane Hyatt advised that some projects will need to be started before August when the bonds are sold. The total is $3,699,000 and she recommended issuing a Bond Anticipation Note for short-term borrowing to be issued in January and paid back after the bonds are sold. A resolution requesting the issuance of the short-term bonds will be brought to the December 15 meeting. December 1, 1992 WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: OTHER BIISINESS Mr. Hodge updated the Board on the progress at the Travelers Building and advised that he would be out of town on December 2, 1992. IN RE: ADJOIIRNMENT At 6:57 p.m., Supervisor Minnix moved to adjourn to 9:00 a.m., on Thursday, December 10, 1992, for the purpose of touring the Travelers Building. The motion carried by a unanimous voice vote. Lee B. Eddy, Chairman December 15 ~ 1992 ~ i e` Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 December 15, 1992 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, and the second regularly scheduled meeting of the month of December, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited December 15, 1992 ~' ~ FROM THE ROANORE REGIONAL CHAMBER OF COMMERCE WHEREAS, crime prevention is an important function for any police department, and depends to a large extent on the alertness and responsiveness of the citizens of the area; and WHEREAS, the Roanoke County Police Department encourages the residents of the County to assist the Department in preventing and solving crime; and WHEREAS, Tom and Esta Elmore, residents of Roanoke County, were recently instrumental in assisting the Police Department in arresting four people who were suspected of stealing automobiles; and WHEREAS, Mr. and Mrs. Elmore not only responded to the suspicious activity by notifying the police, but also became involved with locating the suspects and detaining them until the police were able to make arrests; and WHEREAS, Mr. and Mrs. Elmore were recently honored by the Roanoke Regional Chamber of Commerce for their actions, and received the 1992 Distinguished Service Award from the Chamber. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby extends its congratulations to TOM AND ESTA ELMORE for the recognition which they received from the Regional Chamber; and FURTHER, BE IT RESOLVED, that the Board also extends its thanks to Mr. and Mrs. Elmore for their willingness to be involved in assisting the Police Department in their duties. On motion of Supervisor Nickens, and carried by the December 15, 1992 A quarterly update on the Spring Hollow Reservoir project the Water Treatment Plant and Water Transmission Line was presented by Mr. Craig and Ted Petosky, construction engineer on the project. Mr. Hodge was directed to set up another tour for the Board members. 3. Roanoke Valle Resource Authorit Solid Waste Facilities. (John Hubbard. CEO. Roanoke yallev Resource Authoritvf Mr. Hubbard presented the quarterly status report. Mr. Hodge was directed to set up a tour for the Board members. IN RE: NEW BIISINESS 1. Re~ttest from the Parks and Recreation Commission for use of the Count Administration Center. A-121592-2 Assistant Director of Recreation Debbie Pitts reported that the Parks and Recreation Advisory Commission had discussed the possibility of using the Administration Center as a recreation facility, with specific emphasis on programs for seniors and teenagers. The Commission also recommended that the County develop more leisure opportunities for teenagers, and a survey of teens indicated that they would like a teen center which could be established at the Administration Center as well as providing other uses. Staff recommended that the Board approve the relocation of operations from the Odgen Center to the Administration Center and offer for sale the Ogden Center, with December 15, 1992 ~'~ ~ •~ Supervisor Nickens asked the County Attorney whether the proceeds could be used to offset the move to the Travelers Building when the charter calls for proceeds from the sale to be held in the capital account. Mr. Mahoney responded that the funds would be kept in the capital account until used for the capital expenses of the move. Supervisor Nickens also asked that the Leisure Arts program at Pinkard Court be included in any relocation. Supervisor Johnson called for the question. Supervisor Nickens made a substitute motion that the Leisure Arts Center be included, but under recommendation of the County Attorney, his motion was ruled out of order. Supervisor Johnson moved to end the debate. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: Supervisor Eddy Supervisor Eddy's motion to defer the item was defeated by the following recorded vote: AYES: Supervisors Kohinke, Eddy NAYS: Supervisors Johnson, Minnix, Nickens Supervisor Johnson's original motion to approve the staff recommendation was amended by Supervisor Nickens, to approve relocation of the Odgen Senior Center to RCAC, and that staff bring back a report detailing the relocation that would include the Leisure Arts Center. The motion carried by the following recorded vote: December 15, 1992 ~ .ti :,y ~ ~' `a maximum aggregate amount of $17,790,000 ("Bonds"). At an election held on November 3, 1992 (the "Election"), the voters of the County approved the issuance of the Bonds. The Circuit Court of the County entered an order on December 3, 1992, authorizing the Board of Supervisors to carry out the wishes of the voters as expressed at the Election. The Board of Supervisors is authorized by §15.1-227.29 of the Code of Virginia of 1950, as amended ("Code"), to borrow money and issue notes in anticipation of the issuance and sale of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Authorization of Bonds and Notes and Use of Proceeds. The Board of Supervisors hereby determines that it is advisable to contract a debt and to issue and sell general obligation bond anticipation notes in the maximum aggregate principal amount of $3,700,000 (the "Notes") to be issued in anticipation of the issuance and sale of the Bonds. The issuance and sale of the Notes is hereby authorized. The proceeds of the Notes shall be used to pay a portion of the costs of road improvements or other capital improvements for the County as approved at the Election. The Board of Supervisors elects pursuant to Section 15.1- 227.2 of the Code to issue the Bonds and the Notes under the provisions of the Public Finance Act of 1991. 2. Pledcxe of Full Faith and Credit. The full faith and credit of the County are hereby irrevocably pledged for the December 15, 1992 y ~ ~ appropriate variations, omissions and insertions as are permitted or required by this Resolution or subsequent resolution of the Board of Supervisors. There may be endorsed on the Notes such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. The Finance Director of the County shall determine whether the Notes shall be issued in certificated or book-entry-only form. The following provisions shall apply to the Notes if the Notes are issued in book-entry-only form. The Notes shall be issued in fully registered form and registered in the name of Cede & Co., a nominee of The Depository Trust Company, New York, New York ("DTC") as registered owner of the Notes and immobilized in the custody of DTC. One fully registered Note in typewritten or printed form for the principal amount of the Notes shall be registered to Cede & Co. Beneficial owners of the Notes shall not receive physical delivery of certificates representing such ownership. Principal and interest payments on the Notes shall be made to DTC or its nominee as registered owner of the Notes on the applicable payment date. Transfer of ownership interest in the Notes shall be made by DTC and its participants (the "Participants"), acting as nominees of the beneficial owners of the Notes in accordance with rules specified by DTC and its Participants. The County shall notify DTC of any notice required to be given pursuant to this December 15, 1992 ~ ~ ~ to any Participants requesting such Replacement Notes. Principal of and interest on the Replacement Notes shall be payable as provided in this Resolution and in the Notes and such Replacement Notes will be transferable in accordance with the provisions of paragraphs 8 and 9 of this Resolution and the Notes. 5. ADAOintment of Bond Registrar and Paving Agent. The County Administrator is authorized and directed to appoint a Registrar and Paying Agent for the Notes, which Registrar and Paying Agent may be an officer of the County. 6. Execution of the Notes. The Chairman and the Clerk of the Board of Supervisors are authorized and directed to execute appropriate negotiable Notes and to affix the seal of the County thereto and to deliver the Notes to the purchaser or purchasers thereof upon payment of th.e applicable purchase price. The manner of execution and affixation of the seal may be by facsimile, provided, however, that if the signatures of the Chairman and the Clerk are both by facsimile, the Notes shall not be valid until signed at the foot thereof by the manual signature of the Registrar. 7. CUSIP Numbers. The Notes shall have CUSIP identification numbers printed thereon. No such number shall constitute a part of the contract evidenced by the Note on which it is imprinted and no liability shall attach to the County, or any of its officers or agents by reason of such numbers or any use made of such numbers, including any use by the County and any officer or agent of the County, by reason of any inaccuracy, December 15, 1992 ~ ~ ~f Note. 10. Non-Arbitraae Certificate and Tax Covenants. The County Administrator and such officers and agents of the County as he may designate are authorized and directed to execute a Non- Arbitrage Certificate and Tax Covenants setting forth the expected use and investment of the proceeds of the Notes and containing such covenants as may be necessary in order to comply with the provisions of the Internal Revenue Code of 1986, as amended ("Code"), including the provisions of Section 148 of the Code and applicable regulations relating to "arbitrage bonds." The Board of Supervisors covenants on behalf of the County that the proceeds from the issuance and sale of the Notes will be invested and expended as set forth in the County~s Non-Arbitrage Certificate and Tax Covenants, to be delivered simultaneously with the issuance and delivery of the Notes and that the County shall comply with the other covenants and representations contained therein. 11. Disclosure Documents• Sale of Notes. The Notes shall be offered for sale in such manner as the County Administrator may determine to be in the best interests of the County. The County Administrator and the Finance Director, or either of them, and such officers and agents of the County as either of them may designate are hereby authorized and directed to prepare and deliver an appropriate notice of sale, preliminary official statement, official statement and such other offering or disclosure documents as either of them may deem necessary to December 15, 1992 ~ ~ ,~ 14. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Request for A~~ropriation to Fund Engineering Consultant for Regional Wastewater Treatment Facilities. (Clifford Craig, utility Directorf A-121592-4 Mr. Craig advised that the firm- of Finkbeiner, Pettis and Strout (FPS) has been selected to represent the City of Salem, Counties of Botetourt and Roanoke anc~ Town of Vinton in negotiations with the City of Roanoke for the upgrade of the Regional Wastewater Treatment Facility. Roanoke County~s share will not exceed $13,000. He requested an appropriation of $13,000 from the money available in the Starkey Sewer Pump Station Project to fund the engineering contract with FPS. Supervisor Johnson moved to approve the appropriation of funds. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 4. Authorization to continue th S i _ e an tary sewer Evaluation/Rehabi~ itation (88E/ R) Program - December 15, 1992 ~~ ~ private property SSE/R Program, and that staff bring back options on penalties for violations. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: DISCII88ION ON LEGISLATIVE REQIIESTS Mr. Mahoney was directed to bring back a document incorporating the May 1992 legislative requests to the January 4, 1993 meeting with the Roanoke Valley legislators. Supervisor Nickens requested that the Social Services' requests be included and requested time on the January 4 , 1993 agenda to discuss the requests prior to the meeting with the legislators. IN RE: REQIIEST FOR PIIHLIC HEARING AND FIRBT READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor Johnson moved to approve the first reading and set the public hearing for January 26, 1993. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 1. ordinance Authorizinc a Special IIse Permit to Al1o~- Summer Concerts. Located in Vallevoointe, Hollins Macisterial District, uDOn the Petition of The Easter Seal society o= December 15, 1992 ~: 3 V A8 ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for December 15, 1992, designated as Item R - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 13,inclusive, as follows: 1. Approval of Minutes - October 27, 1992, November 17, 1992. 2. Confirmation of Committee Appointment to the Roanoke County Planning Commission. 3. Acknowledgement of Acceptance of 0.20 Miles of Larson Lane and 0.20 Miles of Larson Oaks Drive into the Virginia Department of Transportation Secondary System. 4. Authorization to Pay Certain Legal Fees regarding Litigation with Grumman Emergency Products, Inc. 5. Recommendation to appoint the County Administrator as Director of Emergency Services and Realignment of Emergency Management Staff. 6. Approval of a Raffle Permit for 1993 from the Women of the Moose Roanoke Chapter #1022. 7. Donation of a Drainage Easement in Connection with Carriage Hills Drive in Section 4, Carriage Hills Subdivision from Louis W. & JoAnn M. Komosa. 8. Donation of a Drainage Easement in Connection with the Balsam Drive Drainage Project. 9. Acceptance of Sanitary Sewer Facilities Serving Emerald Court Subdivision. 10. Acceptance of Water and Sanitary Sewer Facilities Serving the Village, Phase II. 11. Acceptance of Water and Sanitary Sewer Facilities December 15, 1992 ~ ~~ ., Supervisor Nickens• (1) He asked Mr. Hodge to contact Dr. Mccomas, President, VPI&SU, for an update on the potential loss of a County 4-H agent. (2) He asked staff for a written update on Bushdale Road. Supervisor Kohinke• (1) He announced he had used the freeloader and expressed appreciation to staff. (2) He advised that he plans to meet with Keith Cook regarding the salary survey. (3) He expressed appreciation for being invited to the employee luncheon. Supervisor Eddv• (1) He advised that Joyce Waugh, Economic Development Specialist was featured in the Blue Ridge Regional Journal. (2) He asked about a report on the audit of the machinery and tools tax. Mr. Hodge will bring back a report in January 1993. (3) He announced that Roanoke City had approved the boundary adjustment on Vineyard Park. Mr. Mahoney advised that the County will have to approve this action and it will be brought back after it is signed by the City. (4) He presented thank you comments as Chairman of the Board for 1992. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund unap propriated Balance ?. Capital Fund unap propriated Balance 3. Board Conting ency Fund December 15, 1992 ~~ NAYS: None RE80LIITION 121592-7 CERTIFYING EBECIITIVE MEETING WA8 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Cade of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None December 15, 1992 ~~ 2 of Roanoke County, Virginia, hereby requests the General Assembly for the Commonwealth of Virginia to amend the Charter of the County of Roanoke as follows: 1. § 2.02. Taxing powers.--In addition to the powers granted by other sections of this charter and general laws, the county shall have the power to raise annually by taxes and assessments, as permitted and limited by genera law, in the county such sums of money as the board of supervisors shall deem necessary to pay the debts and defray the expenses of the county in such manner as the board of supervisors shall deem expedient. In addition to, but not as a limitation upon, this general grant of power the county shall have power to levy and collect ad valorum taxes for admission to or other charge for any public amusement, entertainment, performance, exhibition, sport or athletic event in the county, which taxes may be added to and collected with the price of such admission or other charge; to levy and collect taxes on hotel and motel rooms not to exceed ewe r ~~ __~ :. ~'~"'"'"'-_ ~:`~~'~~~#t of the amount charged for the occupancy ~:::::./::::::: v:. . thereof; to levy and collect taxes on the sale of meals, including nonalcoholic beverages, only as provided for by general law and such tax shall apply also to food prepared on premises and sold to take out, such tax is subject to limitations as may be imposed by general law; to levy and collect privilege taxes, local general retail sales and use taxes as provided by law; unless prohibited by law, to require licenses, prohibit the conduct of any business, profession, vocation or calling without - December 15, 1992 upon its adoption. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ?. 8~ecial IIse Permit to Operate a Debris Fill on 2.15 Acres, Located on the South Side of Route 11 and 460 Approximately .3 Mile from its intersection with Pleasant Run Drive Catawba Magisterial District. IIpon the Petition of Samuel R. carter. IIi. (Tartu Harrington. Planninc ~ Zoning Directorl R-121592-9 Mr. Harrington reported that in July 1989, Samuel Carter applied for and received approval for a special use permit to operate a debris landfill until December 31, 1992 with the intent of filling the site so that it would become suitable for future development. He is now requesting an extension of the permit until December 31, 1995 to provide a suitable lot for future development. The Planning Commission recommended approval with conditions. Lynwood Allen, 5531 Scenery Drive, Salem, expressed concern because the petitioner has not lived up to the conditions approved in 1989, and advised that the trees were only planted recently. Ed Natt, Attorney for the Petitioner, reported that - December 15, 1992 ~ 4 Drive in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit until December 31, 1995, to Samuel R. Carter III to operate said debris fill subject to the following amended conditions: a. The material to be landfilled shall be limited to broken concrete, asphalt, brick, block, dirt, and stone only. b. A fast growing evergreen species (such as Leyland cypress) shall be planted along Route 460 where the active areas are evident from the road. c. Any rubble material (broken concrete, block, brick or asphalt) shall be covered at least once a month. d. The operator of the landfill shall instruct personnel to access the site from the Dixie Caverns Exit on I-81 and discourage U-turns on US Route 460. e. The hours of landfilling activity shall be undertaken only between the hours of 7:30 a.m. and 5:30 p.m., Monday through Saturday. f. When the landfilling operation ceases, site will not be left with areas exceeding 2:1 slope (2 horizontal to 1 vertical). 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or December 15, 1992 948 1. Steve Clavtor P O Box 70069 Roanoke, who had questions regarding two parcels. Mr. Harrington had investigated and adjusted. 2. William Brown 3850 Harborwood Road was opposed to the change of 50 acres from AG to R-1. 3. Ellen Holtzman 3511 Forester Road S. W. was concerned about a 50 foot strip that was rezoned from R-1 to C-1. 4. Garland Slayton 4309 Cresthill Drive requested that land adjacent to the creek remain R-1. 5. Paul Bell 2705 Hillbrook Drive expressed concern about traffic conditions on Cresthill Drive. 6. J. B. Goria 5260 Crossbow Circle requested a change from C-1 to C-2 for property on Route 419 across from Promanade Park. 7. Helen Emvart 5755 Crystal Creek Drive asked for a clarification of the zoning for Crystal Creek. Mr. Harrington responded that the property is currently RE. 8. Len Boone. 5006 Huntina Hills Square was concerned about property adjacent to the Parkway being changed to agricultural. Supervisor Nickens moved to adopt the ordinance with the following changes: (1) Holtzman property remains R-1; (2) Bill Brown property is AG-3; (3) 419 property across Promenade Park becomes C-2; (4) Property across from William Byrd High School is zoned AG-3; (5) Roanoke County Occupational School property is zoned C-1; (6) Gorman Howell property is zoned December 15, 1992 and has recommended approval of the ordinance adopting the zoning district maps to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, legal notice and advertisement has been provided as required by law; and display advertisements and legal advertisements were published on November 17 and 24 and December 4 and 9, 1992, to notify the citizens of the dates and times of Planning Commission and Board of Supervisor's public hearings. WHEREAS, the first reading of this ordinance was held on November 17, 1992, and the second reading and public hearing was held on December 15, 1992. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning district maps of Roanoke County, Virginia are hereby repealed, and that the "1992 Zoning District Maps (Master Set #1) of Roanoke County, Virginia" are hereby adopted and reenacted with chap es made at the Board of Supervisors Public Hearing held on December 15 1992 as the zoning district maps for Roanoke County, Virginia. 2. That the real estate and the district classification thereof shall be as shown on the map or maps designated as the "1992 Zoning District Maps (Master Set #1) of Roanoke County, Virginia," dated and signed by the Chairman of the Board of Supervisors and attested by the Clerk to the Board of Supervisors, upon adoption. This zoning district map or maps, and all notations, dimensions, references and symbols shown December 15, 1992 ~ 5 of Virginia that could receive similar treatment and that the classification is not subject to any "needs" analysis. Staff recommended denial of the proposed ordinance. Alan Douglas Hunter, 2916 Laurel Glenn, Road, Vinton and Robert R. Mitchell, 3311 Dawn Circle spoke in support of the ordinance. Supervisor Nickens questioned whether the ordinance could be restricted to permanently and totally disabled veterans. Mr. Mahoney responded in the negative and advised that a change would require enabling legislation. Supervisor Kohinke advised he opposed the ordinance because many disabled veterans do not need this decrease in personal property taxes. Supervisor Johnson moved to approve the ordinance with no percentages used in the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens, Eddy NAYS: Supervisor Kohinke ORDINANCE 121592-11 AMENDING THE ROANORE COUNTY CODE BY CREATING A SEPARATE CLASSIFICATION OF TANGIBLE PERSONAL PROPERTY: MOTOR VEHICLES FOR DISABLED VETERANB WHEREAS, Section 58.1-3506 identifies a series of items of property, and declares each to be a separate class of property, constituting a classification for local taxation separate from other classifications of tangible personal property; and, WHEREAS, one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications, is one such December 15, 1992 954 officer from the Department of Veteran's Affairs that the veteran has been so designated or classified by the Department of Veteran's Affairs as to meet the re irements of this sect'o and that this disabilit is service-connected. For ur oses of this section a person is blind if he meets the provisions of 6 46.2-739. B. The Board of Su ervisors ma le a tax on the ro ert enumerated in subsection A at different rates from the tax levied on other tangible personal property The rates of tax and the rates of assessment shall not exceed that a licable to the eneral class of tan ible ersonal ro ert . C. For the tax year commencing January 1 1993 and for all tax years thereafter unless otherwise chanced the rate of taxation on the ro ert enumerated in subjection A shall be at a percentage of the rate of tax applicable to the general class of tan ible ersonal ro ert to be established annuall . 2. That this ordinance shall be in full force and effect from and after January 1, 1993. On motion of Supervisor Johnson with no percentage set in ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens, Eddy NAYS: Supervisor Kohinke 3. An Ordinance to Amend Conditions on A roximatel 1.516 Acres to Permit Construction of an Auto Parts Facilit Located Between 3727 and 3773 Challenger Avenue. Hollins Macisterial Distri t. December 15, 1992 ~~ BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.516 acres, as described herein, and located between 3727 and 3773 Challenger Avenue (Tax Map Nos. 50.01-1-2.1 and 2.6) in the Hollins Magisterial District, is hereby changed from the zoning classification of B-2, General Commercial District (Conditional), to tl:e zoning classification of B-2, General Commercial District, with no proffered conditions. 2. That this action is taken upon the application of Webb- stevenson co. 3. That the owner has requested the following amendment to proffered conditions approved by the Board of Supervisors in 1987, which the Board of Supervisors hereby accepts: ~3~•e--~~-i-a~a -~~re~--mod ~~ ~ 9A~~' A e411 g ~ ~ n 7 f ra y a , " ~=erari~e~9~sxza-'' '., ' , i~ n' ie9~E ~~3~ ?"i R'~ a nn ~.. - -- --°---- a-r~- ~" ~~ I ~ ~ i ~ aau uL a~.T- rrat I / --a i q~~~~ , ~ / 4. That said real estate is more fully described as follows: A 1.516-acre tract of land known as New Lot 3A and 3B, Resubdivision for Jack F. Walrond, Jr., being a Resubdivision of Lot 3, Perimeter East Commerce Center, Phase 1, and being a portion of the land conveyed to said owner by Thomas F. and Kathryn M. Davis by deed dated March 31, 1987, and recorded in the Clerks Office of the Circuit Court of Roanoke County in Deed Book 1259, page 1702, being more particularly described as follows: - December 15, 1992 The following citizens spoke in opposition to this ordinance, stating the citizens did not have an opportunity to vote through a bond referendum, and that there was not enough information given to the public prior to this action: 1. Babs Paige, Crystal Creek Drive, Roanoke 2. Lela Spitz, 1971 Oak Drive Extension, Salem, who spoke representing the County Coalition. 3. William E. Emyart, 5155 Crystal Creek Drive, Roanoke 4. Carole B. Terp, 5140 Appletree Drive, Roanoke 5. Don Terp, 5140 Appletree Drive, Roanoke 6. Athena Burton, 3622 Larson Lane, S. W., Roanoke J. R. Jones, 629 Devonshire Drive, Vinton spoke in support of the issue. Jim Johnson, Wheat First Securities, Richmond, described the use of Industrial Development Authority Revenue Bonds to purchase the building. He explained that lease/revenue bonds are used for essential projects to a locality. In response to a question from Supervisor Nickens, he stated he thought it was fiscally more sound to lease an existing building than to contract for a new building and then lease it. Supervisor Nickens moved to adopt the ordinance with two changes on page 1 and 2. Chairman Eddy asked that a citizen speaking from the audience come to the lecturn. Supervisors Kohinke and Nickens asked for a point of order. Chairman Eddy asked the County December 15, 1992 ~ 6 0 ORDINANCE 121592-13 AIITHORIZING THE ACQIIISITION OF 3.395 ACRES OF REAL ESTATE (TAB MAP PARCEL NIIMHER 87.07-3-8) FOR COIINTY OFFICE FACILITIES, APPROVING THE LEASE OF OFFICES, APPROPRIATING FDNDB THEREFOR, AIITHORIZING THE MANNER OF TAB EBEMPT FINANCING, DECLARING REIMHIIRSEMENT INTENTION, AND SIICH OTHER MEASIIREB A8 MAY HE REQIIIRED TO ACCOMPLISH THIS PROJECT WHEREAS, on November 17, 1992, the Board of Supervisors of Roanoke County, Virginia ("County") approved the acquisition of certain real estate identified as the "Traveler's Building" for the purpose of relocating County administrative offices from the Roanoke County Administration Center; and, WHEREAS, this relocation of County offices would eliminate the necessity of leasing private office space for certain County operations at the Brambleton Corporate Center; and, WHEREAS, this transaction would increase operational efficiencies, acquire a facility which addresses future growth needs of the County, eliminate rental expenses, improve working conditions, and improve service to County citizens; and, WHEREAS, the County has determined that it is necessary or desirable to advance money to, pay the costs of acquiring, rehabilitating and equipping certain real estate and improvements thereon to renovate existin facilities of the Count and the Roanoke County School Board to provide office space ("Project") and to reimburse such advances with proceeds of one or more financings; and WHEREAS, the first reading of this ordinance was held on December 1, 1992, and the second reading of this ordinance was held on December 15, 1992. December 15, 1992 ~ 6 G 3. That the sum of $350,000 is reserved from the general fund unappropriated fund balance which, in addition to the available County debt drop-off, will address the estimated operating shortfall for FY 1993-94. 4. The Board of Supervisors adopts this paragraph as a declaration of official intent under U. S. Treasury Regulations Section 1.103-18. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring, rehabilitating and equipping the Project from the proceeds of its debt or the proceeds of the Authority's revenue bonds. The maximum amount of debt or other financing expected to be issued for such purpose is $4,750,000. 5. That the County Administrator is authorized to select an Underwriter to assist officials of the County in structuring the financing for this Project through the Authority and providing for the issuance and sale of the Authority's revenue bonds on behalf of the county in an aggregate principal amount not to exceed $4,750,000. The County Administrator is authorized and directed to negotiate and execute and deliver a Bond Purchase Agreement with the Underwriter, providing for the sale and delivery of the Authority's revenue bonds on behalf of the County regarding the matters approved herein upon terms and conditions to be approved by subsequent resolution or ordinance of the Board. 6. The County Administrator, and such officers and agents of the County as he may designate, are authorized and directed to - December 15, 1992 9 6 NAYS: None ABSTAIN: Supervisors Johnson, Eddy IN RE: NEW BIISINE88 1. Environmental Protection A enc Consent Decree for DiBie Caverns Landfill Cleanu Paul Mahone County Attorney) Mr. Mahoney reported that the County had received the final version of the Consent Decree from the Environmental Protection Agency. He requested that the Board authorize the County Administrator to execute the decree. He further advised that Roanoke Electric Steel will also be a signatory to the decree. Supervisor Eddy moved that the County Administrator be authorized to sign the Consent Decree presented by the EPA, subject to concurrence by Roanoke Electric Steel. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens (under protest), Eddy NAYS: Supervisors Johnson, Kohinke ?. Citizen Comment at Public Hearin s Supervisor Nickens requested that Mr. Mahoney bring back to the January 4, 1993 organization meeting proposed rules that would limit citizen comment following a motion. December 31, 1992 9 Roanoke County Board of Supervisors Salem Municipal Building 114 North Broad Street Salem, Virginia 24153 December 31, 1992 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Salem Municipal Building, Salem, Virginia this being an adjourned meeting from December 15, 1992. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 8:12 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Supervisors Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: Supervisors Edward G. Kohinke, H. Odell "Fuzzy" Minnix sTAFF PRESENT: Elmer C. Hodge, County Administrator; Joseph Obenshain, Senior Assistant County Attorney; Mary H. Allen, Clerk to the Board; Anne Marie Green, Information Officer, Timothy Gubala, Economic Development Director OTHERS PRESENT: Salem City Council Members W. Mac Green, Howard Packett, Alexander M. Brown; Members of the Salem Industrial Development Authority IN RE: NBA BIIBINEBB ~. Resolution Concurring in the Application of December 31, 1992 FOR ISSIIANCE OF REVENIIE BONDS NOT TO EBCEED $3,800,000 WHEREAS, The Industrial Development Authority of the City of Salem, Virginia, (the Authority) has considered the application of Richfield Retirement Community (the Borrower) requesting the issuance of the Authority's revenue bond in an amount not to exceed $3,800,000 (the Bond) to assist in the financing of the construction and equipping of a 120-bed home for the elderly (the Project) on the Borrower's campus located at 3615 West Main Street in Roanoke County, Virginia, which will be owned and operated by the Borrower, and has held a public hearing thereon; and WHEREAS, it has been requested that the Board of Supervisors of Roanoke County, Virginia, (the Board) approve the financing of the Project and the issuance of the Bond, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986, as amended (the Code); BE ZT RESOLVED BY THE BOARD OF BIIPERVISORB OF ROANORE COZTNTY, VZR(3INIA: 1. The Board approves the financing of the Project and the issuance of the Bond by the Authority for the benefit of the Borrower, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bond, as required by said Section 147 (f) , does not constitute an endorsement of the Bond or the creditworthiness of the Borrower or otherwise indicate that the Project possesses any economic viability. The Bond shall provide that neither the Commonwealth of Virginia (the _ January 4 , 19 9 3 ~ ~ ^~ I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 January 4, 1993 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the organizational meeting and the 4th day of January, 1993. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 9:01 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell Minnix, Harry C. Nickens MEMBERS ABSENT: None 8TAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don C. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Supervisor Harry C. Nickens. The Pledge of Allegiance was recited by all present. IN RE: REQIIEBT TO ADD AGENDA ITEMS Supervisor Johnson asked that the site selection for the North January 4, 1993 ~ ~ J if .a Board member chose, he could immediately offer a motion which would cut off citizen comment. He felt that this prerogative should belong to the chairman and flexibility should be allowed. In response to a question from Supervisor Nickens, Mr. Mahoney advised that generally, there should be no public comment after a motion is made by a Board member. He recommended that after all opportunity for public comment is exhausted and a motion is on the floor, debate should be limited to Board members. Supervisor Eddy~s substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix. NAYS: None RESOLIITION 1493-1 ESTABLISHING A MEETING BCHEDIILE FOR THE BOARD OF BIIPERDISORB OF ROANORE COIINTY FOR CALENDAR YEAR 1993 AND ADOPTING RIILES OF PROCEDIIRE FOR SIICH MEETING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 1993, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, shall be at the Roanoke County Administration Center on Brambleton Avenue, S.W., Roanoke County, Virginia. The meeting dates are set forth below with public hearings scheduled for 7:00 o~clock p.m. unless otherwise advertised. Tuesday, January 12, 1993, at 3:00 p.m. Tuesday, January 26, 1993, at 3:00 p.m. and 7:00 p.m. Tuesday, February 9, 1993, at 3:00 p.m. Tuesday, February 23, 1993, at 3:00 p.m. and 7:00 p.m. January 4, 1993 V __ _._. _. members present, unless requested by the County Administrator or the County Attorney as a matter requiring immediate attention. This provision applies to Main Motions and shall not apply to Privileged Motions, Subsidiary Motions, Incidental Motions, or Motions That Bring a Question Again Before the Board. sew e€-t~e~o~r On substitute motion of Supervisor Eddy to adopt the resolution with Paragraph 3 . d removed, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 4i, Bite Selection for North Count Libra Supervisor Johnson asked that staff prepare Requests for Proposals for an Architect/Engineer to assist in the site selection, and that information on sites be available at the January 26, 1993 meeting. IN RE: RECESS Chairman Minnix called a ten-minute recess at 9:20 a.m. IN RE: RECONVENg~ENT Chairman Minnix reconvened the meeting at 9:30 a.m. IR RE: MEETING WITH ROANORE VALLEY LEQIBLATORB January 4, 1993 ~ s IX.. Support the following finance issues: A. Expansion of the tax for enhanced emergency telephone service (E911) to include operational costs (salaries) and replacement of capital equipment, B. Return a portion of lottery proceeds to local governments as originally intended, C. Increase State funding for local police departments. X• Support initiatives for economic development: A. Funding in the form of grants and loans for the development of industrial parks and the shell building program B. Legislation to allow revenue sharing (without referendum recIuirements~ among participating local governments from jointly developed industrial parks. XI. Enhance funding for public education, including increasing the funds available for distribution to localities through the Literary Fund for capital construction or renovations. XII. Amend the Virginia Retirement System to equalize treatment of pre-and-post 1981 employees. Mr. Mahoney advised one of the Board's priorities is to amend the Roanoke County Charter to authorize the Board to increase the tax on hotel and motel rooms from 2$ to a rate not to exceed 6$. There was general consensus from the legislators that the tax should be uniform with other localities in the Roanoke Valley which is 4 to 5$. The Board of Supervisors also generally agreed to a cap of 5$, and that 50~ of any new increase in the hotel/motel tax above the current 2$ would be earmarked for tourism. Senator Bell and Delegate Cranwell agreed to sponsor the legislation. Mr. Mahoney presented the remaining list of requests. ACTION NO. A-12693-10. a ITEM NUMBER ~-z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Acknowledgement of Acceptance of 0.07 Miles of Elizabeth Drive into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective December 29, 1992. River Ridge/Fox Fire 0.07 Miles of Elizabeth Drive (Route 1070) SUBMITTED BY: ~') Gr-~c~ ~- Mary H. Allen Clerk to the Board APPROVED BY ri~ //-iy~N Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Rob r._ ,Tohnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections ACTION NO. A-12693-10.b ITEM NO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Donation of drainage easement in connection with the West River Road Project (P-71) to the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easement to the County of Roanoke for drainage purposes in relation to the West River Road Project in the Catawba Magisterial District. a) Donation of an easement from Alton Perry Roberts and Mariah Parr Roberts, (Deed Book 878, page 204) (Tax Map No. 64.04-2-13) as shown on a plat prepared by the Roanoke County Engineering Department, dated July 10, 1990. The location and dimensions of this property has been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION Staff recommends acceptance of this property. S ITTED BY: Arnold Covey, Direct r Engineering & Inspections APPROVED BY: ~r . ~~-- ~ ~ Elmer C. Hodge County Administrator K-3 --------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Ref erred Kohinke x To Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utilities 2 METES AND BOUNDS DESCR1PT1ON SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED /NFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. PROPERTY IS IN THE 100 YEAR FLOOD PLAIN AS DEFINED BY THE FEMA COMMUNITY PANEL .NUMBER 510190 0075 A _ "~ N -VIEW 15~ D.E. -- ,We ~L_RiYSr___..RQg_~ -_.-__ -._- -- __ -.- --~0'-R/ W_ ---- „ ~ 26'(s) ,~ S 26° 37 00 90 (s) ~ ~ ~.~ No, 3 I 0 4660 O I ~ I M N o , z 5 `,° 26 00 ,~--, ~6.~, ~ 2lsl S 15° 39' 00"vy i13.00'(s) W 0 0 N .~ d ~' ~ r N 5 09 ERN CORP. Ov-tH , ORFO K S R RAW X25 ~N N&WR TAX MAP NO. 64.04 - 2 - 13 SCALE: I ~~ = 30' PLAT SHOWING NEW PROPOSED DRAINAGE EASII4ENT BEING CONVEYED TO ROANOKE COIINTY BY ALTON PERRY ~ MARIAH PARR ROBERTS PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 7 / 10 / 90 3 ,' 4 ; ~~ ~e~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION 12693-10.C REQIIESTING ACCEPTANCE OF BHREWSBIIRY COIIRT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Shrewsbury Court from the Intersection of Chippenham Drive (State Route 1980) to the cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of certain maps known as Kingston Court, Section 2 and Section 5, Subdivision which maps were recorded in Plat Book 10, Page 58 and Plat Book 13, Page 87, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 7, 1987 and April 24, 1991, respectively and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a right-of-way for the street. 3. That said road known as Shrewsbury Court and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and .~ ~` after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections copy for Virginia Department of Transportation NORTH r -I-I 0' "Xingslon Court" a/ .7.J ! C ] ~ ~ Q / ._ ' ~~g4'7 h roses ~~ n. .tir .P asss _ ._ ._. ,. _ DESCRIPTION: 1) Shrewsbury Court from the intersection of Chippenham Drive (Route 1980) to the cul-de-sac. LENGTH: .(1).0.09 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 26 FEET SERVICE: (1) 4 HOMES 3 4.26 Ac BromDleto~ Comm See Map 8fi08 In: I' ~ 30' z U 7 r ~~` ~~ ./ ROANOKE COUNTY ACCEPTANCE OF SHREWSBURY COURT INTO THE VIRGINIA ENGINEERING & DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT r f 47 b___._._,. _ .....~o'a clR. I"ll.illt'11 1 d-Lnl e~ P ~~ 1 _ ~'; S! I k` ~I NORTH _ ZU 9 . ~~ ,., t. ~,a 19 , ~.;~ 1.76 Ae a^~ s9 2. 21 43 i 16 K' ~ 127.9 ~ ',~ ~ ~ ~ q.12 21 o O 4 a 0~ 10.E i7J} ~ ~ ~O2 109.47 7 ,~ g ~~ L Rt. 4193 `~ ~ I~ P9 ~~ w 9 9S 90 t0. ~ sl9 27,2 h ~ .L °' ~ N {~ b. ~ C 0 ,~. e e y9?e ` 7 ~ v 106 se. e ~ ~?? o'°s7 a 174.97 s 3 9~? /3B LA'~. ~ 3 4 ~ . ' 82.3 O w , 9 w S ~ / ~ ~ ^~ Y ~ ~ //9 9q m~ 4 `p / 6 '~ 1a~ ~" ~ iS /.3 . we , ~ `~oy~ / ~ a 4 10 n3.47 ~ /zs ~~ 5 M 4Ac ' 2 0 :+724 ~ //A ~ 2 233 3 /O / 1. $ ~ SS ~i 1 ~ h' a PROPOSED ADDITION SHOWN IN RAY "`A,,, :.'RIPTION: _) Shrewsbury Court from the intersection of Chippenham Drive (Route 1980) to the cul-de-sac. LENGTH: (1)_ 0.09 MILES RIGHT OF WAY: (1) 50 FEET ' ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 26 FEET SERVICE: (1) 4 HOMES ROANOKE COUNTY ACCEPTANCE OF SHREWSBURY COURT INTO THE ENGINEERING do VIRGINIA.'~DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT 3 ITEM NUMBER _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 SUBJECT: Acceptance of Shrewsbury Court into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dominion Developers, Inc. the developer of Kingston Court, Section 5, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.09 miles of Shrewsbury Court. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Shrewsbury Court into the Secondary Road System. ED BY: APPROVED: ~ ~., ,f Arno d Covey,~~D1 cto Elmer C. Hodge of Engineering & Insp ctions County Administrator ~ 4 k-~1 Approved Denied Received Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens K-'I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 RESOLUTION REQUESTING ACCEPTANCE OF SHREWSBURY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Shrewsbury Court from the Intersection of Chippenham Drive (State Route 1980) to the cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of certain maps known as Kingston Court, Section 2 and Section 5, Subdivision which maps were recorded in Plat Book 10, Page 58 and Plat Book 13, Page 87, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 7, 1987 and April 24, 1991, respectively and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a right-of-way for the street. 4 K-~f 3. That said road known as Shrewsbury Court and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 5 ACTION NO. A-12693-10.d ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1992 AGENDA ITEM: Appointment of Terrance L. Harrington as Alternate Subdivision Agent for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~.~ci~"~' BACKGROUND• The Code of Virginia requires that a local governing body be responsible for the administration and enforcement of the provisions of a local subdivision ordinance. In Roanoke County, the Board of Supervisors has delegated this responsibility to an administrative Subdivision Agent. O. Arnold Covey is currently the Roanoke County Subdivision Agent, and is thus authorized by code to approve subdivision plats. Timothy Gubala, currently serves as an alternate Subdivision Agent. Only these two people are currently authorized to sign subdivision plats. The appointment of another alternate agent will allow the County to continue to provide a high level of customer service STAFF RECOMMENDATION: Staff recommends as follows: 1. That Terrance L. Harrington, Director of Planning and Zoning be appointed by the Board of Supervisors as an Alternate Subdivision Agent for Roanoke County. iC-5 Respectfully Submitted, ~/~. Z Terrance L. Harrin n, AICP Director of Planni g and Zoning O~~~rlold Covey Director of Engineering nd Inspections Approved, (- ~~ 1~~' Elmer C. Hodge County Administrator Action Vote No Yes Abs Approved (x) Motion by Bob L. ,Tohnson _ Eddy x Denied ( ) Johnson x Received ( ) Kohinke x Referred Minnix x to Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning O. Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utilties C: \WP511AGENDA\BRSBAGNT i~-c~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1992 RESOLIITION 12693-10.e CONCERNING THE CERTIFICATION OF ROANORE COIINTY'S COMMIINITY POLICY AND MANAGEMENT TEAM WHEREAS, the Board of Supervisors of Roanoke County, Virginia, appointed the various members of Roanoke County's Community Policy and Management Team on October 27, 1992; and WHEREAS, certification requirements dictate that the Fiscal Officer and Legal Representative must be specifically appointed by the governing body; and WHEREAS, Roanoke County has chosen to operate as a single jurisdictional CPMT. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the Roanoke County Community Policy and Management Team will function as a single jurisdictional team; and BE IT FURTHER RESOLVED, that Diane Hyatt, Director of Finance for the County of Roanoke, is hereby designated as Fiscal Officer for the CPMT and Joseph Obenshain, Senior Assistant County Attorney, is designated Legal Representative for the CPMT; and BE IT FURTHER RESOLVED, that the audit of said monies and accounts of the CPMT will become a part of the general audit of the County of Roanoke as supervised by the County's Director of Finance. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Diane Hyatt, Director, Finance Joseph Obenshain, Senior Assistant County Attorney ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1992 AGENDA ITEM: Resolution Concerning the Certification of Roanoke County's Community Policy and Management Team COUNTY ADMINISTRATOR' S COMMENTS : ~~'~ _ ;~~-.' " _ t /J~-" SUMMARY OF INFORMATION: On Tuesday, October 27, 1992, the Board of Supervisors adopted a report appointing the County's representatives to the Community Policy and Management Team for Roanoke County in order to comply with the Comprehensive Services Act for At Risk Youth and Their Families. In reviewing the certification documents, there are three specific requests which have been made by the Certification Committee of the State which are addressed in the attached resolution. The first is to designate Roanoke County's Team as a single jurisdictional team since the City of Salem has acted to form a separate CPMT for City residents. The second request is to specifically name Diane Hyatt, Director of Finance for the County of Roanoke, as the appointed Fiscal Officer for the CPMT and third, to appoint Joseph Obenshain, Senior Assistant County Attorney, as the CPMT's Legal Representative. Both Diane and Joe were previously appointed as members of the CPMT. FISCAL IMPACT' None. STAFF RECOMMENDATION: Staff recommends the adoption of the attached resolution establishing the Roanoke County CPMT as a single jurisdictional team, the appointment of Diane Hyatt as the CPMT Fiscal Officer and Joseph Obenshain as the CPMT Legal representative. Respectfully submitted, Appro~ed by, J_. _, I ~r ohn Chambliss, Jr. Elmer C. Hodge ~ Assistant Administrator County Administrator k~ ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens Attachment k-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1992 RESOLUTION CONCERNING THE CERTIFICATION OF ROANOKE COUNTY'S COMMUNITY POLICY AND MANAGEMENT TEAM WHEREAS, the Board of Supervisors of Roanoke County, Virginia, appointed the various members of Roanoke County's Community Policy and Management Team on October 27, 1992; and WHEREAS, certification requirements dictate that the Fiscal Officer and Legal Representative must be specifically appointed by the governing body; and WHEREAS, Roanoke County has chosen to operate as a single jurisdictional CPMT. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the Roanoke County Community Policy and Management Team will function as a single jurisdictional team; and BE IT FURTHER RESOLVED, that Diane Hyatt, Director of Finance for the County of Roanoke, is hereby designated as Fiscal Officer for the CPMT and Joseph Obenshain, Senior Assistant County Attorney, is designated Legal Representative for the CPMT; and BE IT FURTHER RESOLVED, that the audit of said monies and accounts of the CPMT will become a part of the general audit of the County of Roanoke as supervised by the County's Director of Finance. t ACTION NO. A-12693-10.f ITEM NUMBER "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Request for Approval of a Raffle Permit from the Catholic Charities of Southwest Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Catholic Charities of Southwest Virginia has requested a permit to hold a raffle in Roanoke County on February 20, 1993. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a raffle permit from the Catholic Charities of Southwest Virginia be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA -~~ COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accuracy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sect. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifically organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IF FOR: (check one) RAFFLE PERMIT ~ BINGO GAMES Name of Organization eo-}~o~~c C..~ac.~~es a~ SoJ'~w~s`~ Vita ~w~0. Street Address $Z o C~4M?$t'^LL ~vc j~oo,,.o~[e Va- 2.y o t ~ Mailing Address ~ Zo ~~tKPF3 a 1~vE , City, State, Zip Code ~a~..-ok-Q- (~a.- Zoo I~ Purpose and Type of Organization Qc~~ss~o,,.~.~ G,~,~,..,,.A~„-~.sesQ N ~- To~..~ ~`il Se-~v~Gp 4-Q~°~f...+- . ~ 1CS°-v..~dL ~. 't'ie. ~J~ aY V~rc ~ ..~~ e When was the organization founded? /q ~? Roanoke County meeting place? K-7 Has the organization been in existence in Roanoke County for two continuous years? YES NOS ~Z'h '>t,a,,,,~1~ C~~-~\> Is the organization non-profit? YES ,?~ NO Federal Identification Number ~~-/ - Q~ ?~ I ~ W~ ~ ~ Q j a- Attach copy of IRS Tax Exemption Letter. ~~~ N C ~~t-~ Officers of the Organization: President: r={nN.ceS 13~~~~e Address: 370 13osuvor~-~ ~r•_S~ Vice-President /~! ~i'k- Address: ~--b~ vim. z..~o,y Secretary : ~.~e~ ~,, L.a-~.be~t Address : 37t'3 ~c~ C,~.,,,n 1,,,~. Treasurer : 1.e.~GNk ~~ 11e.~.._ Address : ~1 to 1~ocv. Ou.~, C~~ce..~~2. ~..~1~ . ~J~ zyo~y iZ~.~...o kt. V~ zy d~ g Member authorized to be responsible for Raffl or Bingo operations: Name : 1,b-~ ~ ~.. cJec 3Z.- Home Address yzoZ Coc~.2" ~, svJ ~oMo~Ce~~- 'L`~o18-3o1So Phone ~~1- g 2$ 2 Bus Phone 3$9 - ~'L~ p A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Gam is to be conducted. 1+C+n~IR~S e$Cc4.+w~ouS - 3t3totlacc.s AvE• ' TZoAt~ICIC.~i v~ Z.~(ot'S RAFFLES: Date of Drawing 2-Zo-Q3 Time of Drawing e 11:3oQNt BINGO: Days of Week and Hours ~of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From To 2 t K '7 State specifically how the proceeds from Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Pc v ~.er.s~ S ~o S v ~ P~E~,,.t~~~' ~tm.,..~ g ~_ ~2e--S `~'O ~r~~ t'~q C es~n,.,S ~ ` ~.1 Z~ ~orp~, ~ov~- ~~p`~ ~ o v~ ~~ ~o ~u.se.l ~ ~. 3 i BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name : /~ ~I~ Address: 3t3t. µQ.<c~s Avg County ~rteK.E State ~i4 ZIP Z.~O15 Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO INSTANT BINGO 1st Quarter '` 1st Quarter 2nd Quarter --- 2nd Quarter 3rd Quarter ~ 3rd Quarter 4th Quarter - 4th Quarter TOTAL ~ TOTAL 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization, partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Bingo Games or Raffles? `~eS 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? Yi°S 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all records required to be maintained for Bingo games or raffles? Yes 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of DECEMBER of each calendar year for which a permit has been issued? yes , 6. Does your organization understand that if gross receipts exceed fifty thousand dollars during any calendar quarter, an additional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? yes 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the. permit, and no such organization shall conduct any Bingo game or Raffle thereafter until such report is properly filed and a new permit is obtained? '~ES 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, community, or educational purposes for which the organization is specifically chartered or organized, and that the operations of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? Ye S 9. Does your organization understand that a two (2) percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of December? yeS 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? yes 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, operations, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operations, or conduct of any such game or raffle? '~eS 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? ye S 5 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ye S 14. Has your organization attached a complete list of its membership to this application form? Yes ~l3ro~dLc~~~ce~'~ocs~ 15. Has your organization attached a copy of its bylaws to this application form? YeS 16. Has taxatio If yes, both and the organization been declared exempt from property n under the Virginia Constitution or statues? 1V o state whether exemption is for real, personal property, or identify exempt property. 17. State the specific type and purpose of the organization. 4~,n.,,~n..,,,..~.. bo.+sea~. ~' ~? Q,C V \e_~ 1t, ~.. 10.,. S`E' ~ _ ~ v. 18. Is this organization incorporated in Virginia? ~e S If yes, name and address of Registered Agent: ~iX~`~ ~• G1e~wy~ ~,e~AV~ ~<<bA~y. '4• U~c~O~t zOo F\rS~~I~~G~ ~o e.,,. otrt V a., 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? Yew, (If so, attach copy of registered agent.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Ca w~4.c-'~" Color 1 / ~9r~leSS P~~~. ~~CfowG.vQ.. lam. ~nn.2 rq Description Fair Market Value .So.ov Apt-off So - eo - fdo .off 1(~t'o~ 6 JOO.Ov A®r~ Zs.pe ` ~om.ed ~'/ ' ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of the Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of instant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant bingo card to an individual below sixteen years of age? 7 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are expected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501C Internal Revenue Code Service? (Certificate must be attached.) 26. Does your organizatio Occupancy must be obtained at the proposed location? 27. Does your or merchandise illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hundred dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. 28. Does you organization understand that annual gross receipts from bingo games or raffles in excess of five hundred thousand dollars ($500,000.00), shall attach to such report an opinion of a licensed independent certified public accountant that (i) the annual financial report presents fairly, in all material respects, beginning cash, receipts, operating cost, use of proceeds, and ending cash. (ii) the proceeds of any bingo games or raffles have been used for those lawful, religious, charitable, community or education purposes? Does your organization understand the failure to file the opinion of a licensed independent certified public accountant shall cause the automatic revocation of permit? n understand that a Certificate of or be on file which authorizes this use organization understand that awards or prize money valued in excess of the following amounts are 8 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: ' ~ ~~~d1 ~eawlo~..r- ~Zoz. ~'oteQe.~~ ~l . S~ Name Title Home Address Subscribed and rn before me, this 18 day of Jar._ 19 Q 3 in the County/ it of ~o~,,,,,~, k..a._._ , Virginia . My commission expires: ~J~ `r~< 19~ Notary P lic RETURN '1'NIS COMPLETED APPLICATION TO: COi"~'1ISSIONER OF THE REVENUE P.O. BOX 20409 ROANOKE, VA 24018-0513 NOT VALID UNLESS COUNTERSIGNED ~ Z.~1o-8-3~e~ The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ ~, ~ ~~ l1' _ G' ~ ~ C ,~ ~ ~ ,,~,~_ -~ Date Commissi er of the venue The above application is not approved. Date Commissioner of the Revenue 9 A~lor_ss any rcpiy tc: r ~ 'tea ~ ~~~~.. ~: ~~~n_la__... ~~F .~ ~~ . ~~ ~- ~~ ~.. .., ~~~ r ', V ~ ~- : -: E!• p ~~_ ` ~~~.-~ :. .` ~~~ 3! tioon~ns P;a~a, Lattimore. f.•d. ?I~D .- _ .~~~ ~~ r ~L3~lfD~Q ~11L ~ ~~tJl~ I:zter rz~l ~°denue ~°rdice Gate; I In re ~ o Y rclcr ~: O=toner 1_ ~ 974 .,t': =~T 1> > .~.- ,..~_ Telephone . 30I _962--~+77g ~ Catholic Pa~ily and Cniicren's ..__ ~ icca o~ Roanoke Valley and k:~te:n 1':':Oi: is inc. 20?3 i~;illiamson Road, 1:. ~`. Roanol•:e, ~'i: `inia ?401? =ais is in regard to your apolica:ion sor e~emp~ion as an orgar.i:~tio;, ~~~scricad in Sec~ion 501(c)(3) o~ the Interrsl Revenue Codes Cyr records show that your orgsnizs~ion is listed in t'tte O:.~icial Catholic Directory for 1973. in a ruling dated March 25, 1946, it was Held that the ag=ncies and instrumentalities and all educational, c'naritsble and relioiorrs ins=_ .::Lion..; operated, sunervissd or controlled by or in connection :.-ith ` sae Ro~1 Catholic C•nurch in the united States, its t=rritories or possessions and listed in tns annual O~ziciul Catholic Directory ere ea:.itled to e~:smption .rom r ederal incose A ., _ Sec=ion 501(c)(3) of th_ 1954 code This rulingohsstb__nrsuislo~~ ot_ annu.slly. to cover the en*_ities added or deleted =rom the Directory. t d Contributions to your organi:.stion are deductible es provided in " Section I70 or th_ codes , , Sincareiy yoL:rs~ Geralri G, Portney District Dir~~tor CATHOLIC CHARITIES OF SOUTHWESTERN VIRGINIA, INC. Board of Directors 1993 KATE BERDING 2814 S. Jefferson St. 344-7375 (H) 1995 Roanoke, VA 24014 FRANK BLANKEMEYER 5113 Red Stag Rd. 989-0916 (H) 1995 Roanoke, VA 24014 CONRAD H. DAUM, M.D. 1906 Braeburn Drive 989-6628 (W) 1994 Salem, VA 24153 989-2148 (H) MARILYN DONATO 707 Alton Road SW 345-2033 (H) 1993 Roanoke, VA 24014 JOHANNA HENRETTA 5024 Crossbow Circle 774-8898 (H) 1995 Roanoke, VA 24014 CHRISTIAN HOESER 4018 Kentland Drive 774-0958 (H) 1995 Roanoke, VA 24018 DONALD HUFFMAN P.O. Box 2795 982-1755 (W) 1994 Roanoke, VA 24001 344-5415 (H) FATHER DONALD LE MAY 706 Harding Road 1-552-1091 (W) 1995 Blacksburg, VA 24060 MARY NUCKOLS 2841 Glen Eagles Rd. 989-8439 (H) 1995 Salem, VA 24153 FATHER JAMES E. PARKS 1408 Kathryn Lane 387-0491 (W) 1993 Salem, VA 24153 387-1020 (H) DON PIEDMONT 1827 Greenwood Road 981-5407 (W) 1994 Roanoke, VA 240(5 345-3241 (H) WILLIAM POWELL 2212 Sherman Dr. NW 366-4732 (H) 1995 Roanoke, VA 24017 CATHOLIC CHARITIES OF SOUTHWESTERN VIRGINIA, INC. Board of Directors 1993 FRANCES BRIDGE 3701 Bosworth Dr. SW 989-4555 (W) President Roanoke, VA 24014 344-0466 (H) 1994 BEVERLY LAMBERT 3713 Three Chop Lane 989-4555 (W) Secretary Roanoke, VA 24014 982-5678 (H) 1993 LEIGH BULLEN 6110 Barn Owl Circle 561-5351 (W) Treasurer Roanoke, VA 24018 772-1622 (H) 1994 JERRY DOWDLE 5135 Crossbow Cir. SW 344-2726 (W) Personnel Roanoke, VA 24014 1994 VAL BERNYS 4202 Cordell Dr. SW 389-7289 (W) Program Roanoke, VA 24018 989-9282 (H) 1994 BILL KIRK 6479 Fairway View Trail 345-8866 (W) Development Roanoke, VA 24018 774-6530 (H) 1994 LULU THOMAS 3961 Bosworth Drive 343-3442 (H) Long-Range Planning Roanoke, VA 24014 1994 r x~ ~~V~M~ _ i I`\ ~•~ ~ 9 ~r ~''"~.~ **w.~ . ~~;.. CLINTON v,TURNER ~,(~1~~ ~t/"]R iil,~1 j~T1f I(T1G' ,A T~ ~~ ~~ RTTf1f~,~''~~1~T]l ,A COMMISSIONER tly ~1i11~'1((lJ'1 ~Y U'V' lLi[`]Llli V' JULO (lA '-( ~(~(.(~ DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES Divlston of Consumer Alfalrs f . O. fiox 1163, Richmond, Virginia 23209 (804) 7RG-2042 Tclcfax (804) 371-7479 REMITTANCE FORM Charitable or Civic Organization Address : 0 C`AMP~et~.. caa~o ~. k aaa ~ ~ Federal Employer Identification Number: nErrv ~v, nLnaFMOa~ bIREC?Oq YOU MUST USE THIS FORM TO RECEIVE PROPER CREDIT OF YOU1.2 ~`~R ('rS ) Name of Or anization: ~~l-r'+ko~-~C ~A~~t'(~5 O ~ ~Ot-c~to~°-br'eR1~ V'~"~~ ' Registration Form Number: ~~ ~' Exemption Application Fee ($10): For any Form 100-A through 100-H Charitable Organization, Form 102 Initial Registration Fee ($100): Annual Registration Fee: (See p. 4 of Form 102) Total Fees: ..~ Check Number: ~ ~' $ (910-02-02185) $ (910-02-02184) $~_^(910-02-02619) $ ~~ y MAKE CHECKS PAYABLE TO "TREASURER OF VIRGINIA" The Code of Virginia authorizes the Department of Agriculture and Consumer Services to assess fees for returned checks. The Code also authorizes denial of services and charging interest, late fees, collections casts, and/or administrative costs on past due accounts. PLEASE ATTACH COMPLETED REMITTANCE FORM TO FRONT OF REGISTRATION FORM WITH CHECK ATTACHED AND MAIL TO: VIRGINIA DEPARTMENT OF AGRICULTURE. AND CONSUMER SERVICES P.O. BOX 526 RICHMOND, VIRGINIA 23204-0526 Form 102 STATE DIVISION OF CONSUMER AFFAIRS ( ) INITIAL REGISTRATION Washington Building, Room 101 1100 .Bank Street ~ (,~) ,.ANNUAL RENEWAL Richmond., VA .23219 VIRGINIA REGISTRATION STATEMENT FOR A CHARITABLE ORGANIZATION Section 57-49, Code of Virginia (1950), as amended i. Primary name of charit,~ple organ.iz ti n: C ~-;-~+o~ ~r. C~-c~2~*-~ ~ ox Sao -~ wes.-c-Qe.~` t f "~- lA. Other name (s ) under which solic~.tations w.~„il be made ~uc.-t_.CGQ~-~, I~ OOPi~dr OP T`td~, (ff~ F~+rt.tc_~' tJ~-14cea ~ ~ 2. Princi/pa~l~~ ~stree address of charitable organization: c~lU (~It(rlf Bed.. , .5~-+-1 , 2A. Mailing address, if different from 2, above: 3 . Telephone number (~3) _x.4,4 -.,mod ~ 4. Please attach a list of any other offices maintained in Virginia. 5. Please attach a list of the names and addresses of any chapters, branches or affiliates located in Virginia. Are the income and expenses of these :groups included in your organization's financial statements? yea ( X ) no ( ) [no chapters ( )~ (A joint registration can be issued to the parent organization, which includes those subordinates in Virginia whose finances are reported jointly with the parent organization.) 6. Name and address of designated agent for receipt of process w~thifi the Commonwealth of Virginia: NOTE: If no agent is designs ed, the organization shall be deemed ~ 4 to have designated the Secretary of the Commonwealth. 7. Is the organization a corporation (), partnership( ) der( ) (Specify) ' 7A. Date organization was legally established: ~J Place organization lass legally established: `r (~tY)- _ ( State ) V A- 8. Main purpose of the charitable organization: 9. Dates of fiscal year I to ~„ (from mo/yr) (to mo/yr) 10. Is the organization exempt under the Internal Revenue Code? ' Yea ( x ) no ( ) Form 102, p ge 1 03/14/91 ,; ri~ t. 11. Name(s) of those having organization's funds: Naq~te _ signatory power over the Tit~e F_C~t V2. ~ f'eero 2 12. Names of those who approve the organization's budget: Name Title 13. Computation of percentage of fund-raising expenses for past fiscal year: ,, Total amount of contributions received ~ ~~~ ~3 ~, °a directly front the public. ~ (a) (This can be taken from IRS Form 990, lines 1a, lb and 9c) ~ ~ ~ • ' ;`~~ ` Total spent on fund-raising, including contracts with professional fund-raising ~~-~ ao counsel or profeeaional solicitors: ~ (b) (This can be taken from I~3 Form 990, line 15 Divide line (b) by line (a): •~8 $ 14. Does the organization intend to solicit contributions from the public directly (including corporate grant proposals, door- to-door or telephone solicitations, special events, direct mail, etc.): Yes(_ Cam) No ( ) 15. Does the organization intend to have contributions solicited on its behalf, by others outside the organization (e.q., volunteers, federated fund-raising organizations, etc.)? Yea ( ~ ) No ( ) 16. In the current year, are or will any solicitation of contributions (including planning, conducting, managing or carrying out) be conducted by a person or persons under an agreement or contract? Yes( ) No(~) 17. Is the person referred to in 16' above: a) a bona-fide salairied officer°or employ~be of the charitable organization or its parent organi~atiori ( ),~ , b) an outside consultant (professional fund-raising counsel)( ), or c) a paid professional solicitor ( )? . If (b) or (c) above are checked, list the name and address of the ._profeeaional fund-raising counsel' or profeeaional solicitor, and attach a copy of the current contract, if not previously submitted as required by section 57-54 of the Code (Contracts between charitable or' civic organizations and profeeaional fund-raising counsel or professional solicitors). Name and address of professional fund-raising counsel of professional solicitor: Form 102, page 2 03/14/91 Please state how the organization will use the contributions received in the current year: (do not state purpose; be 3 ecific) u-rt ~ r tN-dl~S. D t'v Qa`t~~. Q ias the charitable organization been authorized to solicit :ontributions by any other state or local governmental authority? Yes_( ) No_(~C ) :f the answer is "yea", please list the governmental agencies. Name 21. NOTE: .f more space is needed, please attach a listing. .:s the charitable organization or any officer, professional fund-raising counsel or professional solicitor for the v~ganization currently enjoined by any court or otherwise prohibited from soliciting contributions in any jurisdiction? Yes ( ) No (~( ) Is yr has the charitable organization or any officer, professional fund-raising counsel or professional solicitor ever been convicted, in any jurisdiction, of a felony or of embezzlement, larceny or other crime involving the obtaining of money or property by false pretenses, or the misapplication of funds impressed with a trust? Yes ( ) Nv ( ) If the answer.. to either 20 or 2I above is "yea" explain in detail vn an attached appendix the nature of the proceedings, giving the date such event took place, along with all relevant facts. 22. Describe in detail on an attached appendix, the charitable solicitation activities (methods of fundraising) proposed by the organization in the current fiscal year. NOTE: ATTACH HERETO ALL DOCUMENTS OR COPIES THEREOF REQUIRED HY SECTION 2 ( FOR INITIAL REGISTRATION) OR SECTION 3 ( ~`OR .. ~$N~]AL , RENEWAL) OF THE RULES GOVERNING THE SOLICITATION OF CON'rRlStl',fIOPiB. Except as otherwise provided, all information required to be filed under Chapter 5 of Title 57 of the Code of Virginia shall become public records in the Office of the Commissioner, and shall be open to the general public for inspection. You are advised that you~are required by law to supply this information as a prerequisite to the soliciting of charitable contributions. If you do not provide this information, you may not solicit in Virginia. Form 102, page 3 03/14/91 OATH OR AFFIRMATION We, the undersigned, Chief Fiscal Officer, and President (or other officer designated as having signatory power over the organization's funds) duly authorized to act for the organization for which this statement is made, swear or affirm under penalties provided by law that this statement (including any accompanying appendices) has been examined by us and is, to the best of our knowledge and belief, a he Commonw alth ofdVirg nia a Statement, pursuant to the laws of t / ~~ ;~ ; (SignaizUre . /"° (Print tuts (Print ~ L NOTE: SIGNATURES MUST BE NO'1~tIZED J ~_r~~ ,-mss ~..._...! (Title) ~''0~~1,%l'Z- (Date) 1~ (Title) bat ( SUBSCRIBED AND SWORN BEFORE ME 'PHIS /=DAY OF~_r 19Lo • NOTARY UBLIC kJ ~tO~QC~~o `~`'~:, Form 102, page 4 03/14/91 ,~ FEE SCHEDULE OF REGISTRATION FEES EFFECTIVE APRIL 1, 1984 CRITERIA X30 If your gross contributione* for the preceding year do not exceed $Z5,000.~ X50 If your gross contributione* exceed $25,000 but do not exceed $50,000. X100 If your gross contributions* exceed $50,000 but do not exceed X100,000. ~Z00 If your gross contributions* exceed ;100,000 but do not exceed ;500,000. ~Z50 If your gross contributione* exceed X500,000 but do not exceed one million dollars. ;325 If your gross contributions* exceed one million dollars. Please make check payable tv "Treasurer, Commonwealth of Virginia.!' * "Gross contributions" means the total contributione received by the organization from all sources, regardless of geographic location, excluding government grants. Organizations with no prior financial history filing an ini- tial registration shall be required to pay an initial fee of X100. Organizations with prior financial history filing an initial regis- tration shall be required to pay an initial fee of X100 in addition to the annual registration fee. Any organization which allows its registration to lapse, without requesting, in writing, an extension of time to file, shall be required to resubmit an initial registration. COMPUTATION FOR FEE CRITERIA TOTAL DIRECT PUBLIC SUPPORT ~ 1 ~iUS~-• oa (This can be taken from IRS Form 990, line la) ao TOTAL INDIRECT PUBLIC SUPPORT ~ ~9,02~ (This can be taken from IRS Form 990, line lb) SUBTRACT: Funds received from federated fund-raising ~8 0~0 ~ organization (FFO)** ~ Complete Name of FFO** : U1Lcr~D ( ~~ NET ~~. (~~ SPECIAL FUND RAISING EVENTS (NET) (This can~be taken from IRS Form 990, line 9c) GROSS CONTRIBUTIONS ~ ~ ~-~-~ 60 ** The federated fund-raising organization (as defined in section 5T-48 of the Code (Definitions)) must register annually 'with the Commissioner, to qualify for subtraction of funds in the fee computation. Form 102, page 5 03/14/91 .- ACTION NO. A-12693-10. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Acceptance of donation of drainage easement for Flintlock Road in connection with the Hunting Hills Road Project to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of a drainage easement for Flintlock Road in connection with the Hunting Hills Road Project, over and across property located in the Cave Spring Magisterial District of the County of Roanoke as follows: a) A drainage easement, of variable width, from James H. Dunn and Betty H. Dunn (Deed Book 1242, page 814) (Tax Map No. 87.12-2-10), shown and designated as "PROP. 15' DRAINAGE ESMT." on a plat prepared by the Roanoke County Engineering Department, dated August 9, 1991. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this property. Respectfully submitted, V'c 'e L. Hu a Assistant Cou ty Attorney Action Approved (x ) Denied ( ) Received ( ) Referred to Motion by Rnh T, _ ,Jnhn Snn Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs x x x_ X x cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utilities A • METES AND BOUNDS DESCRIPTIQNS SHOWN ON THIS PLAT REPRESENT A i COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ' AN ACCURATE BOUNDARY SURVEY. ~e ,1g~E N7 9. 42 111.45 PREP. 15' DRAINAGE ESMT. TAX Maps 87.12-2-9 TAX MAP N0._87.1?-z-lo ~ u ~° r ~N o ~ Tax Maps 81.12-2-11 1N ~ O 3 r Z ~n N r , JAMES H. & BETTY H, ~, ~' DUNN Z l I~, m I3 CURVE 'M' ~N R - 251.63 L = 124.57 IZ CH= S85' 30'18'W 123.30 g0 ~ S11 19~ 22~ ~1 ,M, '~ R~ , ~ ~zNT Lp~K SCALE:_1'_60' PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY JAMES H. & BETTY H. DUNN PREPARED B Y.• R OANOKE COUNTY ENGINEERING DEPARTMENT DA TE: 0 8_ 0 9_ 91 ACTION NO. A-12693-10.h ITEM NO. AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Ratification and confirmation of the donation and acceptance of a new tank lot and related waterline and access easements in connection with the Starkey Road Water System Project to the County of Roanoke. ~° COUNTY ADMINISTRATOR'S COMMENTS: ~a j (/ ,? ` n~rl.. EXECUTIVE SUMMARY' This consent agenda item is to ratify and confirm the donation and acceptance of a new tank lot and related waterline and access easements in connection with the Starkey Road Water System project . BACKGROUND' On April 23, 1991, the Board of Supervisors authorized staff to accept the donation of the necessary tank lot site and related easements in connection with the Starkey Road Water System project, in accordance with a plat dated November 9, 1990, prepared by Lumsden Associates, P.C. SUMMARY OF INFORMATION: Several changes were required to the original plat which included revisions to the legal descriptions and the addition of a waterline easement. The location and dimensions of the property and easements as shown on the final revised plat dated Septem- ber 10, 1992, have been reviewed and approved by County staff. The tank lot and necessary easements have been donated and accepted by the County Administrator on form approved by the County Attorney's office, and recorded in the Clerk's Office of the Circuit Court of Roanoke County. The property and easements are described as follows: a) Fee simple interest in a parcel of land consisting of 0.517 acre and being known as New Tank Lot, from Nicholas Munger and Ann S. Munger (Deed Book 1125, page 736; Tax Map No. 97.01-1-5) in relation to the Starkey Road Water System Project, said tank lot being shown on the plat prepared by Lumsden Associates, P.C., dated September 10, 1992. K9 b) Waterline and access easements, together with temporary construction easements, from Nicholas Munger and Ann S. Munger (Deed Book 1125, page 736; Tax Map No. 97.01-1-5) in relation to the Starkey Road Water System Project, said easements being shown on the plat prepared by Lumsden Associates, P.C., dated September 10, 1992, and designated as follows: EASEMENT 1• EASEMENT 2• EASEMENT 3• EASEMENT 4• STAFF RECOMMENDATION: Staff recommends ratification and confirmation of the donation and acceptance of the tank lot and related easements for the Starkey Road Water System project pursuant to the revised plat. Respectfully submitted, ickie L. Huf n Assistant Coun y Attorney NEW 20' WATERLINE & ACCESS EASEMENT NEW 20' ACCESS EASEMENT NEW 20' WATERLINE EASEMENT NEW 10' WATERLINE EASEMENT Action Approved (x) Denied ( ) Received ( ) Referred to Motion by Bob L. Johnson Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs x x x x x cc: File Clifford Craig, Director, Utilities Arnold Covey, Director, Engineering & Inspections ~ N8 p3~12"k. NEW 20' WATERLINE TAX #97.01-1-6 TAX X197.01-1-1.1 O.S PROPERTY OF PROPERTY OF O ~s~ EASEMENT T.R. HACKLEY EDWARD EUGENE ~ I ~.`~246g9+ D.B. 291, PG. 214 BLANKENSHIP ~..'pp.ly ~+ AND LOIS RICE ~~ ~ ~. 585'28'!1 .,W S69'S8'11"W S80'S8'11 "yV BLANKENSHIP ~::::;:;,~~7y60' .,t1 313.50' 211.20' D.B. 1233, PG. 1150 ~ ~ ""i•.. 4'j~ ~.S,p~ %,~ ryo _ ,W EX. 30' PLANTATION ~.;`1~p~4 S 'SO' fN~ p h gl ~ I PIPE LINE COMPANY ~• r::. ~09 ~Y ~ '^'~~+ ..~,~_~.,~ CZ's `~ o ~ 1n .i; EASEMENT ~`''` _ a. ,~ ~°, D.B. 751, PG. 19 ~" 10. ~ ~o D.B. 751, PG. 312 N81'S8'11"E a rn III ~ 18.82• 52.14' t~ 4 NEW TANK LOT 4 I~ I'7 0 o NEW 6' TEMPORARY ~ ~ ENE EASEMENT 33 2 CONSTRUCTION EASEMENT / e 2 C,1 ~. ~ G ~° ~ ~:°~' ~ NEW 20' WATERLINE A ~ ~ TAX #97.01-1-5 ~ ~ .. *° ACCESS EASEYENT ~ PROPERTY OF ii' NICHOLAS MUNGER do ~ ~ •~ ANN S. MUNGER ~ ~ ~.~' a a D.B. 1125, PG. 736 ~~~ GP`I' /,~ ~~ TAX #97.01-1-5.1 /" .PROPERTY OF ~~I J NEW 10' TEMPORARY ~Zm RODNEY W. McNEIL & IL. N\ NORMA M. McNEIL CONSTRUCTION EASEMENT ~~+ s5 TAX #97.01-1-5.2 PROPERTY OF G~~ EUGENE B. KNIGHTON D.B. 1328, PG. 731 ~ - O 277.31' N 80'39'47" 78'00'29"E 25.09' 350.00' STARKEY ROAD NEW TANK LOT LINE DIRECTION DISTANCE 1-2 541'1311 W 150.00 2-3 N48'46'49"W 150.00' 3-4 N41'13'11 E 150.00 4-1 548'46 49 E 150.00 AREA = 0.517 Ac. D.B. 1239, PG. 12 ~w c`rr. D.B. 1263, PG. 1310 IEW 10' WATERLINE N o EASEMENT _ ~ i •56"E N70'40'2~"E N17 2 ~8' ) 191.71 60.30'52 F' S9. QO~'" OPO 99.404"E N 233,4k SEC gTEo ~MR~~R~6,31 ~VA~ <VP• SEG CENTERLINE NEW 20' ACCESS EASEMENT LINE DIRECTION DISTANCE F-P S57'12 57 W 24.81 P-O S21'S5 43"W 712.76 0-R S02'43'46 E 130.10' R-S S39'11 15 E 93.66' S-C 575'30 00 E 59.67' C-1 C-2 C-3 Centerline A= 19'14'19" Centerline A= 63'49'16" Centerline A= 62'20'44" R= 1485.13 R= 352.79 R= 202.50 T= 251.71 T= 219.68 T= 122.51 L= 498.67 L= 392.97 L= 220.35 CENTE A RLINE NEW 20' WATERLINE ACCESS EASEYENT LINE DIRECTION DISTANCE A-B N81'S8'11"E 55.83' 8-C N82'16 49 E 496.94' C-2 N80'20 21 E 32.01 C-D N70'10 07"W 39.80' E-F N10'10'07 W 1T4.~6' F-G N34'23 27 E 43.03 G-H N55'40 O7"E 496.34 CH. H-1 N29'23 54"E 372.97' CH. I-J 583'07'47"W 112.94' J-K N37'59 31"W 64.38' K-L 552'00 29 W 41.00 K-M N52'00 29"E 37.00 M-N N20'S0 04"E 209.64 CH. N-0 S78'00 29 W 88.81 NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE, ACCESS & TEMPORARY CONSTRUCTION EASEMENTS AND 0.517 Ac. TANK LOT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. TOTAL AREA OF NEW WATERLINE EASEMENT = 63,450 S.F. 3. THIS PROPERTY MAY BE SUBJECT TO THE FOLLOWING ENCUMBRANCES: A. MINERAL RIGHTS RESERVED, D.B. N, PG. 258. B. Cdr TELEPHONE CO. EASEMENT (NO SIZE, NO LOCATION), D.B. 608, PG. 228. PLAT SHOWING NEW WATERLINE, ACCESS & TEMPORARY CONSTRUCTION EASEMENTS BEING GRANTED TO THE COUNTY OF ROANOKE ~~yTH OF BY 4 yl NICHOLAS MUNGER & ANN S. MUNGER o~ ~G> AND NEW VINCENT K. 7. 0.517 Ac. TANK LOT LUM BEING CONVEYED TO THE COUNTY OF ROANOKE N o. 14288 B Y 9~ ~ a4~ NICHOLAS MUNGER & ANN S. MUNGER ~, S[JRVg'i_ SITUATED ON TAX #97.01-1-5 SCALE: 1" = 300' DATE: 10 SEPTEMBER 1992 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA K-9 ~n~1~1 a~r._~~~~ ACTION NO. A-12693-10.i ITEM NUMBER ~~ ~~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26,.1993 AGENDA ITEM: Request for approval of a Raffle Permit from Unity of Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: SUNII~IARY OF INFORMATION: Unity of Roanoke Valley has requested a permit to hold a raffle in Roanoke County on April 4, 1993. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from Unity of Roanoke Valley be approved. SUBMITTED BY: ~~ Mary H Allen Clerk to the Board APPROVED BY: C C~~~- Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accuracy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifically organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IF FOR: (check one) RAFFLE PERMIT (/ BINGO GAMES Name of Organization r~, -}-,~ o~ ~~ ~h C ~ ,~.- ~ C~~~ N_A..! Street Address ~~~:-> ~~ ~~Y .,z,.~t., ~~ a c~c, ~, ~ ~~ Mailing Address City, State, Zip Code ~~ C~ti~~ ~~ 4 ~ -`-~ ~t"y~-~ Purpose and Type of Organization /~~"~~ s~~ When was the organization founded? z~~,-C. ~ ~ ~ Roanoke County meeting place? ~?~c~ c::, L,~r~~ ~, ~~~ ~_ 1 ~r~ e Has the organization been i existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES_~ NO t,~ ~_. cZz~ :; r`~~~ ~5S ~ C: cE~ioc~ o S U ~~. ~-y ~~JC~.~•-mss ~coJ~~~' C~~+r~r`a+ Federal Identification Number ~- ~-i-y--Olr,b~{~~ Attach copy of IRS Tax Exemption Letter. ~ ~ ~ ~~~ ~ ~~~ ~'~'~~ S~orr+m++, r~~; ~`f-u~= 3 Officers of the Organization: ~U~~~ ~S `1~<<e-C'~z~~` President:~ca~~-t~~oy Vice-President ~j~r`~\ ~; ~ q er Address: ~>`{ ;; I ~6t~~~d ter. J'~Address: ~ G ~;~;,y~. \~'~~~~~ Secretary:~'~arc~ ~~~~t~~\ Treasurer: ~~`~,nr ~ r~~ > e1 Address : L}-3t~ ~~ea ~-~~-~~ ~.; ~-- Address : 1-l ~ ~ - ~e~r ~ ~ Member authorized to be responsible for Raffle or Bingo operations: Name : ~JCA ~ ~ ~ ~ Home Address ~~ ~ ~ ~~~~~.. ~~ ~~--~, , t-~pc~c~ o ~ ~~ \, ~ ~ ~i-e~~ '~. Phone ~ ~ 1„ -- ~ S ~ ~- Bus Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES : Date of Drawing ~~ ~' • - ~' ~ Time of Drawing /Z - 3~ ~~ - ~~~ BINGO: Days of Week and Hours of Activity: Sunday From To •Monday • From To Tuesday From To Wednesday • From To Thursday From To •Friday From To .Saturday From 2 r State specifically how the proceeds from Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~~ O CsU~ \ ~ `5 ~-~.~ ~ C~~ 5 E. ~ ~ ~ ~ --1-_. {,~- ~- `~-S'~~. r~ra C~`~ e ~t 3 S BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State ZIP Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO ~=~'`~ INSTANT BINGO ~~1~ 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization, partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Bingo Games or Raffles? `~'' 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ~~, 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all records required to be maintained for Bingo games or raffles? 1~,~ 4 ti 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of DECEMBER of each calendar year for which a permit has been issued? z^ 6. Does your organization understand that if gross receipts exceed fifty thousand dollars during any calendar quarter, an additional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ~/i~ 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or Raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle -'~_ have been used for these lawful, religious, charitable, community, or educational purposes for which the organization is specifically ` chartered or organized, and that the operations of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? r• 9. Does your organization understand that a two (2) percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of December? Z^ i d 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? il. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, operations, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operations, or conduct of any such game or raffle? ~~-~ 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~~ 5 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? 14. Has your organization attached a complete list of its membership to this application form? +~~r~., ~,,,.~~~.~,,-Sh.P ~; k ~e ,~ ~ ~-~> ck;;t~ ~cr.~:~ de-. 15. Has your organization attached a copy of its bylaws to this application form? c ~" 16. Has the organization been declared exempt from property taxation under the Virginia Constitution or statues? If yes, state whether exemption is for ~e~l, personal operty, or both and identify exempt property. ,f'ti~~ 17. State the spe cific type and purpose of the organization. yy /~un,~, f cTl`~y ~-n.a,~•c~.,-. ~~ °- ,_ yr"E'~J`: "-~ 1`y~,`~~-;~---y G~~.,,cr-E~-~'>~_ a 18. Is this organization incorporated in Virginia?_ If yes, name_ and.. add~~ress of Registered Ag~/en_t ~:~-- Ck L wZ.-~•=-~', ~'-~ .y~,;~' <~-~k<~-~'~-(~~.' ~r-~G-z~ Ln:c'4=~C c.~~-"_ L'.r,`~'z,: ~JUL--`~--td-'~J ~.rR ~_-~~-~- 2h, /.~-"{l~ .:..,~-C: C.. C~C;~., C_ci~:~-Yi ~~ ca T~-e-c.~:a.,..,--_., ..-„ i~7~`L~ 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? ~~ (If so, attach copy of registered agent.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value ~.,~G-X~C.' /,~~`'s1t','~"1`J ~lwK.~ ~S~U1i ~~ C; C't'Li 6 r ~k 9F * ~k ~k ~k ~k ~k ~k ~k ~k ~k ~k ~k ~k * ~k ~4 ~k ~k ~k 4r ~k ~k * ~k * ~k ~k ~k ~F ~k ~k NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Sig d- by: /~ Name Title Home Address Subscribed nd sworn before me, this ~~o-rF, day of.,~r. 19 `~~ in the Fount /City of ~c~ CEr~~ ~_ Virginia. My commission expires: Not y Public' RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. BOX 20409 ROANOKE, VA 24018-0513 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. -' Date ommi sinner of a Revenue The above application is not approved. Date Commissioner of the Revenue 9 ~o ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of the Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of instant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant bingo card to an individual below sixteen years of age? 7 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are expected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501C Internal Revenue Code Service? (Certificate must be attached.) 26. Does your organization understand that a Certificate of Occupancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hundred dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. 28. Does you organization understand that annual gross receipts from bingo games or raffles in excess of five hundred thousand dollars ($500,000.00), shall attach to such report an opinion of a licensed independent certified public accountant that (i) the annual financial report presents fairly, in all material respects, beginning cash, receipts, operating cost, use of proceeds, and ending cash. (ii) the proceeds of any bingo games or raffles have been used for those lawful, religious, charitable, community or education purposes? Does your organization understand the failure to file the opinion of a licensed independent certified public accountant shall cause the automatic revocation of permit? 8 BYLAws FOR THE UNITY CHURCH OF ROANOKE VALLEY ARTICLE I Identification SECTION1.01__- STATEMENT OF PURPOSE The purpose of Unity Church of Roanoke Valley, a Virginia not- for-profit religious organization, is to teach the universal principles of Truth, as taught and demonstrated by Jesus Christ and interpreted by Unity School of Christianity and the Association of Unity Churches, a non-profit corporation organized and existing under the laws of the state of Georgia with headquarters at Unity Village, Missouri, hereinafter referred to as the Association. In the accomplishment of this purpose, Unity Church of Roanoke Valley shall endeavor to conduct services of worship and classes of instruction and to demonstrate the principles of Truth by using them in the operation of the Church and to adopt other means that in the judgment of the ministers will further the principles of practical Christianity among people everywhere. Unity Church of Roanoke Valley shall appoint three trustees to effect the purposes of conveyances, etc.; to comply with the Code of Virginia, Title 57, Chapter 2, Section 57-8. The Board of Trustees so appointed will be subject to court approval and will function under the law of the Code of Virginia related to Religious and Charitable Matters. The three trustees shall be ex officio members of the Board of Directors; they may attend any or all Board meetings in a non-voting capacity. SECTION 1.02 - ASSOCIATION OF UNITY CHURCHES MEMBERSHIP AND RESPONSIBILITIES Unity Church of Roanoke Valley is a member of the Association of Unity Churches. The operation and conduct of this ministry shall comply with the regulations and policies of the Association as outlined in the Association Bylaws, so long as they do not conflict with the laws of the State of Virginia. (a) Leadership. This Ministry shall have as its leader an ordained or licensed Unity minister or a licensed Unity teacher approved by the Association. Refer to Section 4.02(c). (b) Teaching. The Principles of practical Christianity shall be taught through this Ministry using methods, textbooks, literature, and other materials approved by the Association. (c) Mailings. Copies of all printed matter mailed by this Ministry to its Membership shall be sent to the office of the Executive Director of the Association of Unity Churches. (d) Reports. As Administrative Director(s) of this Ministry, the Minister(s) will make annual reports to the Association on forms supplied by the Association. ARTICLE II Offices SECTION 2.01 - PRINCIPAL OFFICE The principal executive office of the organization shall be fixed by the Board of Directors. Said office shall be in the County of Roanoke, State of Virginia, or at any other place within the State of Virginia as the Board of Directors hereafter shall designate. The organization may also have offices at such other place or places, as the Board of Directors may from time to time designate. ARTICLE III Membership SECTION 3.01 - DUALIFICATIONS A member of Unity Church of Roanoke Valley shall endeavor to live in accord with the Jesus. Christ principles of Love and Truth as taught by Unity. He/she shall further the work of this Ministry through his/her active interest, love, and support. SECTION 3.02 - ELECTION OF MEMBERS Anyone desiring membership in Unity Church of Roanoke Valley shall file an Application for Membership card with the Ministry office. The application shall be presented to the Board of Directors at its next regular meeting. Upon a majority affirmative vote of the Directors present and voting, the applicant shall become an active member and shall be notified accordingly by the Board secretary. All Staff ministers and licensed Unity teachers are considered members of this Ministry. SECTION 3.03 - TERMS OF MEMBERSHIP (a) Tenure. A member shall retain membership until it is voluntarily severed, or as long as his/her ideas and conduct are in accord with the qualifications specified in Section 3.01. 2 (b) Inactive members. An active member shall become inactive: (1) upon moving over 100 miles from the church (2) upon absence from the congregation for one year providing the church has attempted to notify the member of the change in membership status. (c} Removal. Removal from the membership role of any member whose qualifications are in question requires at least a two-third (2/3) affirmative vote of the Board of Directors, including agreement by the Minister(s). Prior to action concerning removal, the member must be given an opportunity for a hearing before the Board. SECTION 3.04 - POWERS OF ACTIVE MEMBERS Active Members of Unity Church of Roanoke Valley shall have the power to do the following: (a) Vote at any membership meeting, at which the member is present, called in accordance with Section 3.05. (b) Elect members to the Board of Directors as specified in Section 4.04. (c) Ratify the Bylaws of this Ministry or any amendments thereto as specified in Section 8.01. (d) Vote on any question of sale., pledge, or proposed financing of real property owned and used for the operation of th i s Ministry. A seventy-five percent (75%) affirmative vote of those present and voting is required for approval. Refer to Section 4.03 (c) (7). (e) Elect a member, and his/her alternate, to serve on the Nominating Committee as specified in Section 4.04 (b). (f ) Cal 1 a special membersh i p meeting when the affairs of this Ministry warrant such action. Refer to Section 3.05 (b). (g) Vote to override any action of the Board of Directors provided it is communicated to the membership in writing ten (10) days prior to the subsequent meeting of the membership and seventy- five percent of those present and voting have the authority for determination. (h ) Vote for the removal of any Director from h i s/her office in accordance with Section 4.05 (a). (i) Vote on any matters officially brought to the attention of the Membership including approval of budget. (j) Offer suggestions to the' Minister(s) or Board of Directors as may seem advisable for the good of this Ministry. (k) Any ten (10) active members may request liaison assistance by notifying the Executive Director of the Association of Unity Churches in writing with copies to the Board of Directors and Minister(s). SECTION 3.05 - MEETINGS AND QUORUM (a) Annual Membership Meeting. The annual membership meeting of Unity Church of Roanoke Valley shall be held at its official headquarters during the month of November at the time of day designated by the Minister(s) and Board of Directors. (b) Special Membership Meetings. Any time the affairs of this Ministry warrant a special meeting may be called by: (1) The Minister(s) (2) A majority of the Directors of the Board (3} Submitting a petition having been signed by 10% of the active membership; a written request must be submitted to the Board who shall, within a reasonable length of time, call the meeting on behalf of the requesting party. The Purpose(s) for the special meeting shall be stated both in the written request and the written notice to the Membership. Business conducted at the special meeting shall be limited to the pre-stated purpose(s). (c) Written Notice. Written•notice stating the date, time and place shall be mailed to all active members at least ten days before any membership meeting. (d) uorum. Those members present and voting at a membership meeting called pursuant to the notice provisions of Section 3.05 (c) shall constitute a quorum for the transaction of business at any membership meeting. (e) Participation. Participation in the business affairs of any membership meeting shall be restricted to active members in attendance. Participation of other persons in discussion of business must be approved by a two-thirds (2/3) majority vote of the active members in attendance. a (f) Voting. Unless otherwise provided herein, the vote of a majority of the active members present 'and voting or by absentee ballot shall be necessary for approval or disapproval of the action being voted upon. Refer tb Section 3.04 (d) and (g), and Section 8.01. Active members unable to be present in a membership meeting may vote by absentee ballot upon application to the church office in advance of the meeting date. Absentee ballots must be returned prior to the meeting. No provision shall be allowed for proxy votes. (g) Prayer. In any membership meeting, the chair, the Minister(s), an Association of Unity Churches Liaison Representative or any member may request that action on an item of business be suspended while the membership enters into a time of prayer on the issue. Upon such request the chair shall provide a period of prayer and silence. ARTICLE IV Government SECTION 4.01 - ADMINISTRATION The government of Unity Church of Roanoke Valley shall be vested in the senior Minister(s), who is/are the Administrative Director(s), and the Board of Directors elected from Membership, SECTION 4.02 - MINISTER(S) (a) Duties. As the Spiritual Leader(s), the Minister(s) shall be responsible for-the scheduling, conduct, and content of services, classes, and all other activities that further the purpose of this Ministry as specified in Section 1.01. As Administrative Director(s), the senior Minister(s) shall be: (1) Responsible for the complete functioning of this Ministry. (2) Voting- member(s) of the Board of Directors on all matters except own employment, or that of a successor. (3) Member(s) of all committees. Refer to Section 5.01. (4) Responsible for seeking Association of Unity Churches liaison assistance in the event of a dispute adversely affecting the Ministry. (b) Compensation. The compensation of the Minister(s) shall be fixed by agreement between the Minister(s) and the Board of Directors. 5 (c) Vacancy. The position of Minister(s) may be vacated by any of the following actions: (1) Resignation; or (2) After complying with Section 4.03, the minister's removal because of failure to fulfill the duties of the position as specified i n Section 4.02 (a) (d) Filling Vacancy. Should a vacancy occur in the office of the Minister, the Board of Directors shall communicate with the Executive Director of the Association of Unity Churches and request a list of applicants for the position. SECTION 4.03 - BOARD OF DIRECTORS - MEMBERS (a) Structure. The Board of Directors shall consist of the Minister(s) and nine Directors elected from the Membership of Unity Church of Roanoke Valley. Each elected Director shall hold office for three years, or until a successor is duly elected. The terms of three elected Directors shall expire annually and their offices shall be filled at the annual membership meeting in accordance with Section 4.04. No elected Director shall serve more than two consecutive terms of three years each without an interval of one year between terms. No individual receiving compensation from the Church or the spouse , parent or chi 1 d of an i nd i v i dua 1 receiving compensation for the Church shall serve on the Board of Directors. Further, no board member shall be the spouse, parent or child of another board member. (b) Praver. It is important that in addition to adhering to the normal procedures for the legal functioning set forth in these bylaws, that the spiritual principles taught by Unity be utilized in the handling of decisions before the Board of Directors. During the discussion of an item of business, any Director may request time for prayer about the issue. Upon request the chair shall provide a period of prayer and silence. (c) Duties. As representatives of the Membership, the Board of Directors shall: (1) Uphold the spiritual purpose of this Ministry as stated in Section 1.Oi. (2) Uphold the highest interest of the Membership in conducting the business of this Ministry. (3) Be Conversant with these Bylaws and policies of this ministry. (4) Be faithful in attendance at services, board and Membership meetings of this Ministry. 6 (5) Make determination of the business needs of this Ministry and authorize payment of monies for those purposes. (6) Prepare and present an~annual budget to the membership. (7) Administer the property of this Ministry, both real and personal. (8) Make determinations on the sale, pledge, or proposed financing of real or personal property belonging to this Ministry. All decisions in favor of the sale, pledge, or proposed financing of real property shall be presented to the Membership at a properly constituted membership meeting to be voted in accordance with Section 3.04 (d). (9) As recommended by the Minister(s), authorize the employment of all staff personnel of this Ministry and set and approve their salaries. See Section 4.02 (a). (10) Set dates for the fiscal year. (11) Each year cause to be prepared a complete financial statement with disclosures which will set forth the fiscal conditions and operations of the Ministry. (12) When deemed advisable, secure a fidelity bond for the Treasurer, the amount to be set by the Board. (13) Approve applicants for membership in accordance with Section 3.02. (14) Act to fill the unexpired term of any Director in accordance with Section 4.05 (b). (15) Elect officers of the Board, and their successors to fill any unexpired term when necessary. See Section 4.07. (16) Ratify committees and their chairpersons as appointed by the Board President. See Section 5.01. (17) Communicate with the Placement Liaison Coordinator of the Association for aid in the resolution of all disputes between the Board of Directors and the Minister(s) concerning the ministers' services. (18) Consider other duties brought to their attention by the Minister(s) and other Directors. (d) Employment of Ministers. It is the responsibility of the Board of Directors to hire a licensed or ordained Unity minister for the church through cooperation with the placement and liaison procedures of the Association of Unity Churches. (e) Termination of Emolovment of Ministers. The Board of Directors may not terminate the employment of a minister who has senior or associate minister status until it has cooperated with the liaison procedures of the Association of Unity Churches. 7 SECTION 4.04 - BOARD OF DIRECTORS -- ELECTION (a) Qualifications. Any person elected to the Board of Directors must be an active member ~f Unity Church of Roanoke Valley. He/she shall be a person who: (1) Desires to serve on the Board. (2) Endeavors to live in accord with the Jesus Christ principles of Love and Truth as taught by Unity. (3) Furthers the work of this Ministry through his/her active interest, love, and support. (4) Is a sincere and continuing student of Unity, conversant with its teachings. (5) Has demonstrated leadership capabilities. (b) Nominating Committee. A Nominating Committee shall be formed at least three months prior to the annual membership meeting, and shall initiate a search for at least three qualified candidates for the Board of Directors. The Committee shall consist of the Senior Minister(s) and four active members selected in the following manner: (1) At the annual membership meeting, the Membership shall elect two of its active members, and an alternate, to serve on the Nominating Committee for the next year's election. (2) The Board shall elect one of its Directors. (3) Together with the Minister(s), the above three committee members shall elect a fourth Committee member from the Active Membership who shall become Chairperson of the Nominating Committee. In the event of the unavailability to serve of the persons so e 1 ected , the Board shal 1 se 1 ect a person from the active membership to fill the vacancy, other than a current Board member. (c) Nominating Procedure. As the presiding officer of the annual membership meeting, the President shall: (1) Read Section 4.04 just prior to the call for nominations. (2) Call upon the Chairperson of the Nominating Committee to present the Committee's nominations. (3) Call for additional nominations from the floor. Nominees should never be chosen on the basis of a person's business success or financial resources alone. All nominees, no matter how nominated, must qualify in accordance with paragraph (a) of this Section. 8 (d) Election. Votes shall be cast by ballot only if more than three nominations have been made. The three nominees receiving the largest number of votes shall be elected to the Board of Directors. SECTION 4 05 - BOARD OF DIRECTORS_-- VACANCY AND REPLACEMENT (a) Vacancy. The office of a Director may be vacated by any of the following means: (1) The resignation of the Director. (2) The Board voting for the removal of a Director due to absences from three successive regular board meetings . Absences may be excused by the Board upon written request. (3) The Board voting for the removal of a Director because of a failure to fulfill the duties as specified in Section 4.03 (c) (4) The Active membership voting for removal of a Director because of f ailure to fulfill the duties of the office as specified in Section 4.03 (c). See Section 3.04 (h). (b) Replacement. Should a vacancy occur on the Board of Directors, the Board shall proceed to fill the vacancy by ballot at its next regular meeting. In case of emergency, a special meeting may be called. Only persons meeting the qualifications specified in Section 4.04 (a) may be considered as replacements. No replacement shall have served as a Director during the year prior to their election. A majority vote of those present and voting shall be necessary to elect. The term of the newly elected Director shall expire on the same date as the term of the Director succeeded. SECTION 4 06 - BOARD OF DIRECTORS -- MEETINGS AND QUORUM (a) Regular Board Meetings. The regular business meetings of the Board of Directors shall be held at the headquarters of this Ministry on the second Saturday of each month, unless otherwise specified by the Board. (b) Special Board Meetings. Special meetings of the Board shall be called by the President under any of the following conditions (1) By request of the Minister(s). (2) By request of two or more Directors. (3) As the President deems it necessary. The request shall be filed in writing with the Board Secretary. Reasonable effort must be made to notify all Directors of any special meeting. 9 (c) Quorum. Five Directors shall constitute a quorum for the transaction of business. (d) Minister Attendance. The Minister(s) has/have the right to attend all board meetings. He/she/they must be notified of all special meetings. SECTION 4.07 - BOARD OF DIRECTORS --OFFICERS Officers of the Board of Directors shall consist of a President, Vice-President, Secretary, and Treasurer. All officers shall be selected in a manner decided by the Board, at the first Board meeting after the annual meeting or at a special meeting called for the purpose of selecting officers. Officers shall hold their respective offices for one year or until their successors are duly elected or qualified. (a) President. The President shall: (1) Preside at all Board of Directors meetings. (2) Preside at all membership meetings. (3) Appoint committees in accordance with Section 5.01. (4) Be a member of all committees by virtue of the office, except the Nominating Committee. (5) Sign such papers and documents, upon proper authorization, as may be necessary. (b) Vice President. The Vice-President shall: (1} Perform all the duties of the President in the absence of the~President. (2) Become President in case the office of the presidency becomes vacant. In such a case, a new Vice-President shall be elected from among the remaining Directors to fill the remainder of the term. (c) Secretarv. The Secretary shall: (1 ) Keep, or cause to be kept, an accurate record of the minutes of all board and membership meetings. (2) Hold in custody and be responsible for all reports, contracts, other legal papers, minute books, and the corporate seal, which items shall be kept in the depository as prescribed by the Board. (3) Attend to all official business required by the Board. 10 (d) Treasurer. The Treasurer shall: (1} Be custodian of the funds of this Ministry. He/she shall pay out or cause .to be paid out, funds authorized by the Board. Refer to Section 4.03 (b). (2 ) Keep, or cause to be kept, a record of al 1 financial transactions, and submit a monthly financial report at each regular board meeting. (3) Submit a financial report, covering the last complete fiscal period, at the annual membership meeting. (4) Count, or cause to be counted by the appointment of qualified persons, all funds received, and be responsible for their deposit. (5) Place, or cause to be placed, the funds of this Ministry in the bank of other depository approved by the Board. ARTICLE V COMMITTEES SECTION 5.01 - FORMATION Committees for any specific purpose, with the exception of the Nominating Committee, shall be appointed by the Board president. Approval by the Minister(s), plus ratification by the Board is required. ARTICLE VI Dissolution SECTION 6.01 PROCEDURE Should this organization dissolve, all property and funds remaining after the payments of the debts of the organization shall be delivered to the Association of Unity Churches, a non-profit corporation organized under the laws of the State of Georgia, for religious and educational purposes. Such funds or property shall be for the use and benefit of the Association as may be determined by the Board of Trustees. Upon re-establishment of a Unity church or center in Roanoke, the Association shall make available to said church an amount of money equivalent to that received from the dissolution. 11 Should the Association no longer exist, any assets remaining of this organization after dissolution shall be disposed of by a Court of competent jurisdiction of the County in which the principal organization is then locate, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for purposes set out in Section 5.01 (3) of the Internal Revenue Code of 1 954. ARTICLE VII Meeting Procedures SECTION 7.01 RULES OF ORDER The 1 atest edition of ROBERT' S RULES OF authority of this Ministry on parliamentary unless otherwise provided by these Bylaws. ARTICLE VIII Bylaws Amendments SECTION 8.01 - PROCEDURE ORDER shall be the law and its usage, Amendments to these Bylaws must be made by voting members of this organization at a legally constituted membership meeting. Written notice setting forth the proposed amendments must be mailed to all active members at least ten days prior to the required membership meeting. An affirmative vote of seventy-five percent (75%) of all active members present and voting shall be necessary to pass any amendment to these Bylaws. These Bylaws fully supersede all previous Bylaws adopted by Unity Church of Roanoke Valley. Attest - Secretary Date of adoption or revision 12 :~ ~..~~~ .), COUNTY OF ROANOKE, VIRGINIA %~~ ~` COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accuracy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sect. of the criminal statutes of the Virginia Code,. and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo or r -"- mhA Roard has sixty days from the filing of an app a permit. The Board may deny, suspe ~~-c~-~--:G~~, ~t~`.~~ zy organization found not to be in st ~,~n ~ 7d state law. Any person violating permits shall be gui: uses any part of the purpose other than tt- educational purposes organized, except fo guilty of a Class 6 THIS APPLICATION IF RAFFLE PERMIT ~ Name of Organizatioi J ~; t _J Street Address ~>~~- C~, (~'. II 7r +2.~et~~~ cl~• C'' ~~c~ , ~ i ~ ~ ,, Mailing Address City, State, Zip Code 1 ~,~~:. ~, ~~~ ~~ ~_ ~ ~~ '~a ~~~ ~'~ A ~~~~ Purpose and Type of Organization ~ y,;~ ~ S C_ ~~.~,,, When was the organization founded? ~~I !. i~~', ~ Roanoke Count meetin ," Y g Place? ~>_~00 ~~c~ ~-. lr~, c~-ii e." 1=)c~ ~~ ~ ~m ~a ~ ~~ C ~.~ ~ ~- ~ ~c~~ ~. ~ncerning these Any person who raffles for any :, community, or is specifically s, shall be ~~1 ~~J n- i COUNTY OF ROANORE~ VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1992-(Audited) August 12, 1992 Dixie Caverns Sept. 8, 1992 Cable TV budget October 13, 1992 Bloodborne Pathogens Standards October 27, 1992 Computer Upgrade December 1, 1992 Hepatitis B Vaccine - Volunteers January 12, 1993 Hollins Rescue Squad Balance as of Jan. 26, 1993 Reserve Amounts November 17, 1992 Reserved for employee benefits November 17, 1992 Reserved for building ~ of General Amount Fund Expenditures $5,419,414 7.51$ (ioo,ooo) (21,149) (33, 800) (126,281) (36,840) (15,285) $5,086,059 7.05 (606,182) (350,000) $4,129,877 5.72 Submitted By ~~~~ ~- ~k~~f Diane D. Hyatt Director of Finance Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25 of General Fund expenditures ($72,151,291). ~~~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 $ 24,705 (Audited) Addition to Capital Reserve from 114,760 original 1992-1993 budget July 14, 1992 Lighting of Green Hill Park Ball Fields (15,000) October 13, 1992 Repair ladder truck at Cave Spring Fire Station (19,001) Balance as of January 26, 1993 $ 105,464 Submitted by Diane D. Hyatt Director of Finance "° J COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1992 $ 50,000 July 14, 1992 Information Program for Bond Referendum (18,250) July 28, 1992 Roanoke Regional Housing Strategy (2,000) August 12, 1992 Outside Legal Assistance (10,000) September 8, 1992 Grumman Litigation (229) September 22, 1992 Grumman Litigation (869) October 13, 1992 Space Study (5,000) October 27, 1992 Grumman Litigation (941) December 1, 1992 Grumman Litigation (289) December 15, 1992 Grumman Litigation L844) Balance as of January 26, 1993 $ 11,578 Submitted by Diane D. 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ITEM NO . / -~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Report on the Boundary Line Adjustment Between the City of Roanoke, Town of Vinton, and the County of Roanoke (Berkley Court-Vinyard Park-Daleton Avenue) COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUNIlKARY This report informs the Board of Supervisors of the status of the proposed boundary line adjustment between the City of Roanoke, Town of Vinton, and the County of Roanoke in the Berkley Court- Vinyard Park-Daleton Avenue (Midway) area. BACKGROUND• For approximately one year the City, Town, and County have been attempting to adjust the boundary line between the jurisdic- tions in this area. On January 4, 1993, the Council of the City of Roanoke adopted an ordinance authorizing the execution of a boundary line adjustment agreement. On January 5, 1993, the Council of the Town of Vinton adopted a Resolution authorizing the execution of a boundary line adjustment agreement. SUNII~IARY OF INFORMATION: This boundary line adjustment will accomplish the following actions: 1) adjust the corporate boundary line between the City and the Town so that the entire Berkley Court subdivision is situated in the Town; 2) adjust the corporate boundary line between the City and the Town in the Midway area; and 3) adjust the boundary line between the City and the County so that Vinyard Park I is situated entirely in the County. The City's Engineering Department is preparing a metes and bounds survey for the new boundary line. The attorneys for the jurisdictions have exchanged and reviewed forms of the agreement and the pleadings to be submitted to the Circuit Court. The County /~-5 Attorney will draft the final agreement and petition to the Circuit Court. Once the final agreement has been reviewed and approved by the attorneys and the survey has been completed, this final agreement will be submitted to the Board for its review and approval. Upon final approval the petition and agreement will be submitted to the Circuit Court. Finally, the statutory notice and publication requirements must be satisfied. This procedure is the same procedure followed by the Board when it adjusted the County's boundaries with Floyd County and the City of Salem. It is anticipated that the Board will receive the agreement for its approval within a month. Respectfully submitted, U r' Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix ~:~~si~senaa~~~~~y.aa~ 4 s F ~~ ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: January Report on 1991 Water Projects COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In order to keep the Board of Supervisors informed, staff will provide a monthly report on the progress of the Spring Hollow Reservoir Project, Water Treatment Plant Project and the Water Transmission Line Project. SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its fourteenth month and the project is on schedule. Construction activity during the last month included: ° Installation of water lines south of the Roanoke River ° Completed dam foundation grouting on west side ° Placed dental concrete on east and west side dam foundation ° Completed initial construction of intake/withdrawal tower ° Continued concrete placement for river intake and pump station ° Continued casting pre-cast panels for upstream face of dam ° Continued quarry and crushing operation ° Grading of observation access road ° Started placement of RCC mixer and storage silos. The current projected Contract Total Cost including existing and pending change orders remains unchanged and is $24,245,000.00. During the next month, the contractor will perform the following: ° Continue pump station access road construction ° Continue stone crushing operation ° Continue placing concrete for pump station and river intake ° Complete grading on observation area access road ° Continue dam foundation dental concrete ° Place RCC test section ° Complete laying water lines C and D Funds expended to date for the construction phase of the reservoir are $10,523,972.39 and $944,990.74 for engineering construction phase services. WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. No new developments have occurred during the past month. The site plan for the Water Treatment Plant will be submitted for County review during the next month. The pilot water treatment plant at the Glenvar site is operated 24 hours per day, 5 days per week with data provided to the State Health Department for review. The pilot continues to produce a high quality finished water. During the next month staff will continue to operate the pilot water treatment plant at the Glenvar site. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification ° Easement negotiation ° Obtaining easements ° Preparation of construction drawings SUBMITTED BY: APPROVED: ~, Clifford.~ra'g, P.E. Elmer C. Hovdge Utility Director ~ County Administrator ACTION VOTE Approved ( ) Motion by: No Denied ( ) Minnix _ Received ( ) Johnson Referred Kohinke _ to Eddy _ Nickens Yes Abs ACTION #. ITEM NUMBER ' 1~ " AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Status Report on Roanoke Valley Resource Authority Solid Waste Facilities COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since the last reporting on December 15, 1992, rain and poor weather conditions have played a major role in the progress made. Delays due to poor weather will affect the final completion date even with efforts being made to try to recapture lost time. Attached is a project update presented to the Roanoke Valley Resource Authority at its regular meeting held on January 21, 1993. The report is a brief status of all of the major facilities. Respectfully submitted: ~ ,~ ~. John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority Approved ( ) Denied ( ) Received ( ) Referred ( ) to ---------------------------------------------------- Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens n-~ MEETING: January 21, 1993 PROJECT: Master Schedule STATUS: All construction components have been delayed due to the poor weather conditions. Delays to the final completion date cannot be determined at this time. Smith Gau: . Part A Approval: Revised plans have been submitted and discussed with the Department of Waste Management. Final review comments are expected in February, 1993. . Rough Grading: Approximately 51 % complete. Delays will require modification of February 13 deadline. . Monitoring Wells: Construction started, but has been delayed. Completion is expected by February 13. . Tipper Station: Work has begun. Excavation of drive through underway with other site excavation. . Landfill Liner: Final design submitted and is being reviewed by the Department of Waste Management. Bidding is expected to occur in the last part of February. . Utilities: Plans completed. Advertising to occur in late February to coordinate with rough grading delays. Transfer Station . Permits: The final permit has been received from the Department of Waste Management. . Building: Work is progressing on footers and retaining walls, however, other earth work is being delayed with weather. n~ Rail Transportation: Rail Spur: Construction of the rail roadbed is approximately 65 % complete. The first two miles are almost complete with minor work pending. . Rail Cars: Rail cars will be ordered in February. 30 cars will be provided with covers. . Car Dumpers: Fabrication is complete. Installation is anticipated to take place during April and May. Attached is a summary of the project schedule and status. Respectfully submitted: John R. Hubbard, P.E. Chief Executive Officer /~ PROJECT STATUS ROANOKE VALLEY RESOURCE AUTHORITY MASTER SCHEDULE SCHEDULE 1992 1993 % J F M A M J J A S 0 N D J F M A M J J A S O N D C WORK ITEMS A E A P A U U U E C O E A E A P A U U U E C O E O N B R R Y N L G P T V C N B R R Y N L G P T V C M U R C I E Y U T O E E U R C I E Y U T O E E P A U H L S E B M M A U H L S E B M M L R A T M E B B R A T M E B B E Y R B R E E Y R B R E E T Y E R R Y E R R E R R II LANDFILL 95 art B A royal P pp 1 1 1 1 1 1 1~~<~;>r~<~>I~:=>~:»1'1:~~~:~«<1 RAIL TRANSPORT 70 iSur Ral P 10 Rail Cars 50 Car Dum er P BOND PROCEEDS ONLY FINANCIAL STATUS COMPONENT ESTIMATED COSTS ACTUAL TO DATE % TOTAL Landfill S 13,083,204 S 1,092,329 8°k Transfer 5,260,614 365,012 7°k Transportation 9,000,000 -0- 0% TOTAL S 27,343,818 S 1,457,341 5% ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A) and a time line for the projected/actual activity of the various work components (Attachment B). The School staff is preparing the schedule of work for the various school projects which we hope to include in the next package. The bids for the Bond Anticipation Notes ($3,700,000) has been received and the County should receive the monies on January 28. The total interest cost for this borrowing is 2.21169 percent. FISCAL IMPACT• None. STAFF RECOMMENDATION: Staff plans to update the Board of Supervisors at the second meeting (4th Tuesday) of each month. Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by, John M. Chamb ss, Jr. Elmer C. Hodge Assistant County Administrator County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens Attachment n-s ATTACHMENT A BOND PROJECT HIGHLIGHTS January 26, 1993 Outlined below are current project status updates for work performed through December, 1992. The tables which follow show the projected/actual work schedule through 1993. Periodically, we will provide full term work tables so that you may see at a glance the entire scope of work of the bond projects. If you have question, you may contact the project coordinator listed on the work table or John Chambliss who is coordinating the reporting efforts for all projects. TEMPORARY FINANCING (BOND ANTICIPATION NOTES) The County was authorized to sell $3,700,000 Bond Anticipation Notes to provide start-up monies for the engineering and planning of the various projects and also to expedite the process for several projects. The bids were received on January 15, 1993 and the total interest cost will be 2.21169%. The County will close on this issue (receive the money) on January 28, 1993. PURCHASE OF LAND FOR THE CAVE SPRING HIGH SCHOOL SITE The first of several tracts of land to be purchased for the eventual building of a new Cave Spring High School has been completed. The site is located immediately in front of Penn Forest Elementary School and across from Starkey Park. Although there are no immediate plans to construct the school, the land will be preserved for the eventual development and will be used for Parks and Recreational purposes until that time. The acquisition cost including testing for the 28 Acre tract was $240,121.01. PARRS AND RECREATION Staff has been working with community groups to design concept plans to be used by the Engineering group to lay out the first projects for construction. Outlined below are the activities planned for January, 1993. Northside - Engineering services will begin to design the realignment of the two baseball fields and one soccer field being displaced by the construction of the new Forensics Lab by the State. The Engineering will include the site design, drainage issues and Master Planning of the site for future consideration of such items as utilities for restrooms, parking, lighting, etc. Construction should occur in the Spring of 1993. Starkey Park - Engineering services will begin to design two baseball fields and correct a drainage concern near the existing baseball field at this site. Construction should occur in the Spring of 1993. Bonsack Park - County and School officials have met with Engineering consultants to review the site and begin determining which part of the tract will be suitable for the development of the Park facilities. Construction should begin in the Spring of 1993. rv-~ Tennis Court renovations - The County's consultant has reviewed the tennis courts used by the four High Schools of the County to determine the degree of repairs that will be required and will help to evaluate the remaining courts in future phases. Repairs will occur during the Summer of 1993 after use by the School Teams. Ball Field Lighting - The County's consultant is being provided with sketches of the sites for lighting and will help to determine the technical specifications for the lighting contracts. The lights on the soccer fields at Vinyard Park and the William Byrd Baseball field should occur during the Summer of 1993. NORTH COUNTY LIBRARY A Request for Proposals for architecture/engineering services for the project was issued by Procurement Services on December 21, 1992 with the deadline for return being February 16, 1993. The RFP includes the submission of Standard Forms 254 and 255 and a narrative elaborating on the offerors' experience, project management ability, and design concepts. A relatively detailed description of needed and desirable services is also provided in the RFP. The Library staff continues to gather and review information regarding potential sites for the project and information provided to the Board of Supervisors in Executive Session in December will be updated in January. ROADS The County will issue it's check for matching monies to VDOT during January 1993 so that the construction may begin with the 1993 construction season. VALLEY TECHPARK On January 12, 1993, the Board of Supervisors authorized staff to seek Industrial Access Funds from VDOT using the bond allocation as front money. When qualifying tenants have located in the Park, the monies may be reimbursed to the County and returned to the project to further development efforts to enhance the site's marketability. STORMWATER MANAGEMENT PLAN AND DRAINAGE PROJECTS The County is seeking matching monies from FEMA to conduct the Master Plan for the Stormwater Management Study which should reduce the County share by approximately $150,000. These savings can then be directed towards other corrective work to benefit our community. 2 iY-~ BOND PROJECT UPDATE Attachment B January 26, 1993 NORTH COUNTY LIBRARY BUDGET CONTRACT EXPENDITURES TO DATE S 1,500,000 PROJECT COORDINATOR: SPENCER YATTS TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A & E PROPOSALS PLANNED Y >~'~~"~~ ...^•...;: •~~::~ ACTUAL BIDS PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL COMMENTS: A Request for Proposals for architecture/engineering services for the project was issued by Procurement Services on December 21, 1992, with the deadline for return being February 16, 1993. The RFP includes the submission of Standard Forms 254 and 255 and a narrative elaborating on the offerors' experience, project management ability, and design concepts. A relatively detailed description of needed and desirable services is also provided in the RFP. The Library staff continues to gather and review information regarding potential sites for the project and information provided to the Board of Supervisors in Executive Session in December will be updated in January, 1993. The timeline for construction of the library in 1994 has been extended from September to November. 1 n~ BOND PROJECT UPDATE Attachment B January 26, 1993 DIXIE CAVERNS LANDFILL CLOSEOUT BUDGET CONTRACT EXPENDITURES TO DATE $ 2,750,000 PROJECT COORDINATOR: GEORGE SIMPSON TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC RFP ENGINEERING SERVICES PLANNED >,zi: ~v~:. ~ ~. >:- ACTUAL SELECT CONSULTANT PLANNED ACTUAL PRELIMINARY ENGINEERING PLANNED ~'~''% ~'"~~' :~ •^ ACTUAL PREPARE CONSTRUCTION PLANNED DOCUMENTS ACTUAL ADVERTISE FOR BIDS PLANNED ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL SUBSTANTIAL COMPLETION PLANNED ACTUAL PROJECT CLOSE-OUT PLANNED ACTUAL COMMENTS: r-s BOND PROJECT UPDATE Attachment B January 26, 1993 DRAINAGE PROJECTS -SIERRA DR/FENWICK DR BUDGET CONTRACT EXPENDITURES TO DATE S 90,000 PROJECT COORDINATOR: GEORGE SIMPSOM TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC SELECT SURVEYING PLANNED FIRM ACTUAL PRELIMINARY ENGINEERING PLANNED (FIELD) ACTUAL ACTUAL SURVEY PLANNED ACTUAL DESIGN PLANNED ACTUAL MEET WITH CITIZENS PLANNED ~. ;::~:~:. ACTUAL BID, PRE-BID CONFERENCE PLANNED ACTUAL AWARD CONTRACT PLANNED fiF;' ACTUAL CONSTRUCTION PLANNED ~` "'~~'~ ~~~> .. ACTUAL COMMENTS: 1. No easements needed. 2. Coordinate with VDOT (95% Project in VDOT RW) 3 N-S~ BOND PROJECT UPDATE Attachment B January 26, 1993 DRAINAGE PROJECTS -GREEN VALLEY BUDGET S 75,000 CONTRACT $ 97,500 EXPENDITURES TO DATE PROJECT COORDINATOR: GEORGE SIMPSON TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC SELECT SURVEYING FIRM PLANNED ACTUAL PRE. ENGINEERING (FIELD) PLANNED PHASE I & II (AERIAL) ACTUAL ACTUAL SURVEY PLANNED _ .. PHASE II ONLY ACTUAL DESIGN PHASE I & lI PLANNED « ?~'~"~"' ACTUAL MEET WITH VDOT/CITIZENS PLANNED ............ PHASE I ACTUAL MEET W/CITIZENS-PHASE I1 PLANNED ~ ~ ".~. AWARD CONTRACT - PHASE I CONSTRUCTION ACTUAL COMMENTS: 1. No permanent easements needed. 2. Phase ! Murray Run below F & W Bldg. F (Upstream from Phase II) 3. Phase 11 Truck line along Colony Ln. & drainage easement 4. Discuss curb 8 gutter option w/VDOT along portion of Colony Ln. 5. Phase I - 57,500 from F & W & 515, 000 from Drainage Budget; Phase 11 - 575,000 from Bond b. P-120 to be constructed with Phase II 4 BOND PROJECT UPDATE l ~ ~~ Attachment B January 26, 1993 DRAINAGE PROJECTS -NOTTINGHAM HILLS AREA BUDGET CONTRACT EXPENDITURES TO DATE $ 45,000 PROJECT COORDINATOR: GEORGE SIMPSON TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRELIMINARY ENGINEERING PLANNED (FIELD) ACTUAL MEET WITH C1T12ENS PLANNED ;,~~• -~%" ACTUAL HOURLY CONSTRUCTION PLANNED .> %''::'` . f~' CONTRACT ACTUAL COMMENTS: 1. No permanent easements needed 2. To be in conjunction with P-103 3. Projects are in three (3) locations - Cave Spring Ln., Cynthia Dr., & Farmington Dr. 5 BOND PROJECT UPDATE Attachment B January 26, 1993 N-x STORMWATER MANAGEMENT MASTER PLAN BUDGET CONTRACT EXPENDITURES TO DATE S 300,000 PROJECT COORDINATOR: GEORGE SIMPSON TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC APPLY FOR FEMA GRANT PLANNED <." OF MATCHING FUNDS ACTUAL RFP ENGINEERING SERVICES PLANNED F.>:;,. ~`~' ~;: ACTUAL SELECT CONSULTANT PLANNED <~~~• ACTUAL PRELIMINARY ENGINEERING PLANNED ACTUAL PREPARE WATERSHED PLANS PLANNED ACTUAL REGIONAL POLICY PLANNED ACTUAL REMEDIAL PROJECT PLANNED INVESTIGATION ACTUAL REMEDIAL PROJECT PLANNED CONSTRUCTION ACTUAL COMMENTS: The County is seeking matching monies from FEMA to conduct the Master Plan for the Stormwater Management Study which should reduce the County share by approximately 5150,000. These savings can then be directed towards other corrective work to benefit our community. BOND PROJECT UPDATE I ~ i Attachment B January 26, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC WALROND PARK PLANNED €:~N~'.: ~£N~ >8T0 €: '.~1t~1:.. : X1::::: .. .:, ...1± SOCCER FIELD ACTUAL WALROND PARK PLANNED El~t+ . ............ ......~..... ............ ~pj~(~s ............ z 1r ~." .: .... E~1#... 2 BASEBALL F[ELDS ACTUAL NORTHSIDE PLANNED ~HG ~t~~€ BIQ':s s~~1N .:. :::......... ............ REALIGN FIELDS ACTUAL BONSACK PARK PLANNED ............ >:'1w~? ............ ?.~N~:':> ............ :'::$FD<> ........... :`:'.3~ON>.. :1±pT~t:'::':: ... .. BALL F[ELD ACTUAL BONSACK PARK PLANNED £ G... ...£..ti.. ..$f17... >~`01#:: :>CA7'!l:. .... PICNIC SHELTER ACTUAL BONSACK PARK PLANNED .: ;:;;LNG::::: ::::: ;_H:[g::: >fp~E< 1rf)tt 1151`< PLAYGROUND E~UIPT. ACTUAL ... VINYARD PARK I PLANNED ~H~> E(~G l~tiy ......... >::~~ € ~t ~ ::~ ......: ~:£th~I::[: ............ 2 BASEBALL FIELDS ACTUAL VINYARD PARK I PLANNED >EN~r; a>~ti~: :<'B:I)S': >'~q1~E`:# ##€1±t)N<:: : USA## LIGHT SOCCER FIELDS ACTUAL COMMENTS: Northside -Engineering services will begin to design the realignment of the two baseball fields and one soccer field being displaced by the construction of the new Forensics Lab by the State. The engineering will include the site design, drainage issues, and master planning of the site for future consideration of such items as utilities for restrooms, parking, lighting, etc. Construction should occur in the Spring of 1993. eonsack Park -County and School officials have met with Engineering consultants to review the site and begin determining which part of the tract will be suitable for the development of the park facilities. Construction should begin in the Spring of 1993. 7 BOND PROJECT UPDATE Attachment B January 26, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS n& TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC VINYARD PARK I PLANNED >:~MG:~ >:>"!~:>: PARKING ACTUAL VINYARD PARK I PLANNED :::>::>:: >:: LNG::: : < < : >:: is ~: ::£N~::: : 's: >: < : >:: <::: :::$:ID:: ::: ;?:>: <?.>:;:: :::~0!!< .:~ ....... ............ RESTROOM UTIL ACTUAL VINYARD PARK I PLANNED ............ ~~~'< ............ '';~ LIGHT BASEBALL ACTUAL VINYARD PARK I PLANNED ~l~ia~ ENG CONCESSION/STORAGE ACTUAL MT. PLEASANT PARK PLANNED ............ '.<:~Nf:: ............ :€:€1N~<'.: ............ s:>BXI~ BALL FIELD ACTUAL ONEBRIDGE PARK ANNED ............ ............ ............ ............ ............ ............ ............ ENS ............ ............ ............ ............ ............ ............ ............ zEN RESTROOM UTILITY ACTUAL BYRD SCHOOL PLANNED ............ ~taG:':. ............ £fi~ff ............ €€~tI1€<; :Iyt~~ € .:.......... ~t~I€ ............ ~il ............ LIGHT BASEBALL FIELD ACTUAL WHISPERING PINES PARK PLA E >ENI;:' EtO~ ~BI1~~ iY #i~l,~fl ~` BASEBALL FIELD ACTUAL COMMENTS: Ball field Lighting - The County's consultant is being provided with sketches of the sites for lighting and will help to determine the technical specifications for the lighting contracts. The lights on the soccer fields at Vinyard Park and William Byrd baseball field should occur during the Sumner of 1993. 8 BOND PROJECT UPDATE `~ Attachment B January 26, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC WHISPERING PINES PARK PLANNED <:I;NIi:~:< :?:EN€~:~:~ LIGHT BALL FIELD ACTUAL WHISPERING PINES PARK PLANNED E..~:. ..£H~... :..if.lii.: ::::£~t::: ~~ ::>~t~l:::. ;:'1r~1::::: RESTROOM UTILITIES ACTUAL WHISPERING PINES PARK PLANNED EN~i:: ::EN~::: :::B:ID:: >£fllt~ ~~~f~Es 3EDft'. '''llSE~~ TENNIS/BASKETBALL COURT ACTUAL EEN HILL PARK ANNED ............ ............ ............ ............ ............ ............ ............ '~Et~if:: ............ ............ ............ ............ ............ ............ ............ >114&> 2 PICNIC SHELTERS ACTUAL GARST MILL PARK PLANNED ~~~' 1^fiG'. ;?'.BI1~':>~ < s`~OT{.. <~Q~E; ... >~JSiA> LIGHT 2 BALL FIELDS ACTUAL WINDSOR HILL AREA PLANNED BSA:: PURCHASE LAND ACTUAL WINDSOR HILLS AREA PLANNED EN£i ~H~i SID 2 BALL FIELDS ACTUAL STARKEY PARK PLANNED ;;::>; ;::arbG $1Q?.:. . ;Cfhl(.::: ::>::::>:::>::>::. :[:€f]~I:::: :::ss::.: ;;:. >::USI::.: :::::>::>::::::: :'.:U$1r;:: 2 BASEBALL FIELDS ACTUAL COMMENTS: Starkey Park -Engineering services will begin to design two baseball fields and correct a drainage concern near the existing baseball field at this site. Construction should occur in the Spring of 1993. 9 BOND PROJECT UPDATE Attachment B January 26, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAlIBLISS // $ TASK 7 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC STARKEY PARK PLANNED >EdCiEE <:IN~>:: :::S:TI3:>: 1 BASEBALL FIELD ACTUAL STARKEY PARK PLANNED >` ....... ............ ............ .......... ...~~:. L)SEs ............ LIGHT 1 FIELD ACTUAL ............ ............ STARKEY PARK PLANNED ~~~>~ '~~~>' RESTROOM UTILITIES ACTUAL TENNIS COURT PLANNED It~G> »BCi~~ :`:Olt::::` ~~f`> RENOVATIONS ACTUAL BALL FIELD PLANNED '.;ENG' :'<'l#F1J33 33~U~!~ F>~~lt:[ FENCING ACTUAL FACILITY REPAIRS PLANNED :1Nfi: ::~I1ti: ::$IIJ::: ::;£f7J~ .. >GO1;[> ............ CRAIG AVENUE ACTUAL FACILITY REPAIRS PLANNED ~1~~~ ~E1~z .::8..13 ::. :.:......... ............ LEISURE ARTS ACTUAL ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ ............ FACILITY REPAIRS PLANNED ~N~<. '.`EN£". ~IOE~ ~tN~(:.. <:~p~l ... WALROND OFFICE BLDG. ACTUAL COMMENTS: Tennis Court Renovations -The County's consultant has reviewed the tennis courts used by the four High Schools of the County to determine the degree of repairs that will required and will help to evaluate the remaining courts in future phases. Repairs wilt occur during the Summer of 1993 after use by the school teams. 10 N-~ BOND PROJECT UPDATE Attachment B January 26, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ADA ACCESS PLANNED :>:.1^N~z :>~€T1I'.: <:~~'4:~ ~~(> RN<::: ..~ . ... ACTUAL GROUND COVER FOR PLANNED ::E ....... ............ .....~.. ......,,,,.. .....~.. PLAYGROUND E~UIPT ACTUAL ............ ............ INFIELD SURFACE PLANNED ;:£ti~ >~ti1;; ~~]?~1' Cfhli ':ING:: ::1~t1~> .. MATERIALS FOR BASEBALL FIELDS ACTUAL CAREER CENTER PLANNED INfi `$`ID': 1r01~[ Ei]~(># REPLACE LIGHTS ACTUAL COMMENTS: 11 BOND PROJECT UPDATE Attachment B January 26, 1993 ROAD PROJECTS BUDGET CONTRACT S 500,000 $ 1,000,000 PROJECT COORDINATOR: ARNOLD COVEY /V-`d EXPENDITURES TO DATE TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC B of S APPROPRIATE PLANNED FUNDS ACTUAL VDOT PREPARES BIDS PLANNED =i.~ ACTUAL VDOT ADVERTISES PLANNED `:` VDOT AWARDS CONTRACT PLANNED ON ALL PROJECTS (57) ACTUAL %`~;~' ALL PROJECTS CONSTRUCTED PLANNED ~iGG`S,.o.:.2 . ,~ :,:~ ::;.,•.::::. AND COMPLETED ACTUAL COMMENTS: The County will issue its check for matching monies to VDOT during January, 1993, so that the construction may begin with the 1993 construction season. 12 BOND PROJECT UPDATE ! • ~ `' Attachment B January 26, 1993 VALLEY TECHPARK BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 PROJECT COORDINATOR: TIM GUBALA TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC REZONING - PLANNED REMOVE 200' BUFFER ACTUAL MASTER PLAN PLANNED ACTUAL LAND ACQUISITION/ PLANNED EXCHANGE ACTUAL DETAIL ENGINEERING PLANNED _>>r.: ACTUAL INDUSTRIAL ACCESS PLANNED ... REQUEST ACTUAL CONSTRUCTION BIDS PLANNED ~s ACTUAL START ROAD, UTILITY PLANNED ' ~~ a -~ ? • .: c: CONSTRUCTION ACTUAL COMMENTS: Rezoning to remove the 200' buffer is not required due to the County Zoning Ordinance adoption on 12/31/92. On January 12, 1993, the Board of Supervisors authorized staff to seek Industrial Access funds from VDOT using the bond allocation as front money. When qualifying tenants have located in the Park, the monies may be reimbursed to the County and returned to the project to further development efforts to enhance the site's marketability. 13 BOND PROJECT UPDATE Attachment B January 26, 1993 FIRE HYDRANTS BUDGET CONTRACT EXPENDITURES TO DATE $ 184,000 PROJECT COORDINATOR: TOMMY FUQUA N-9 TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PREPARE SITE PLANNED ~'i' ~~ rr~n ^ . . . t i~~s, LOCATION MAPS ACTUAL PREPARE SPECIFICATIONS PLANNED '-'""'"'' FOR FIRE HYDRANTS ACTUAL BID FIRE HYDRANTS PLANNED ~'" '' ACTUAL BID INSTALLATION PLANNED OF HYDRANTS ACTUAL INSTALLATION PLANNED ACTUAL FINAL INSPECTION, PLANNED ACCEPTANCE AND PROJECT COMPLETION ACTUAL COMMENTS: 14 R JECT UPDATE ~~~ BOND P O Attachment B January 26, 1993 PURCHASE OF LAND FOR HIGH SCHOOL BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 PROJECT COORDINATOR: JOHN CHAMBLISS AND HOMER DUFF TASK 1 9 9 3 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PURCHASE OF LAND PLANNED ACTUAL COMMENTS: The first of several tracts of land to be purchased for the eventual building of a new Cave Spring High School has been completed. The site is located immediately in front of Penn forest Elementary School and across from Starkey Park. Although there are no immediate plans to construct the school, the land will be preserved for the eventual development and will be used for Parks and Recreational purposes until that time. The acquisition cost including testing for the 28 acres tract was 5240,121.01. 15 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Compensation for vacated public right-of-ways COUNTY ADMINISTRATOR' S COMMENTS: ~ ~, ~c.~t'~p' ` (:~s-t`-~~ ~f~ J ~-~`-L EXECUTIVE SUMMARY: Staff recommends that Roanoke County continue its current policy of not requiring compensation for vacated street right-of- ways. SUMMARY OF INFORMATION County staff was requested to review our current policy for vacating street right-of-ways, to determine whether Roanoke County should require compensation from a property owner receiving land due to vacation of a street right-of-way in accordance with Title 15.1-478, Chapter 11, Code of Virginia, 1950 (as amended). County staff contacted the Cities of Salem, Roanoke, Lynchburg and the Counties of Montgomery, and Chesterfield; and found that none of these localities require compensation for vacated right- of -ways . The reason expressed by all localities for not charging compensation was because street right-of-ways involve no public expenditures of funds and State law requires these right-of-ways to be donated in fee simple. F n-9 Therefore, staff recommends our current procedure of requiring the petitioner or petitioners to pay for: 1. County's filing fee --------------------------$150.00 2. Newspaper legal advertisement approximate-----$100/$200 3. Recording the Ordinance-----------------------$ 13.00 4. Surveying expenses approximate--------------$300/$1,000. BMITTED BY: APPROVED BY: ~ ~ ~. s~~ ~ rn ld Covey, Di ector Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Ref erred To Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~~~~ AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 RESOLUTION 12693-11 APPROVING THE AMENDMENT TO THE SECONDARY SYSTEM SIX YEAR CONSTRUCTION PLAN FOR ROANORE COUNTY FOR THE PERIOD OF 1992-98 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board does hereby approve and adopt the Secondary System Six Year Construction Plan as set out on the attached summary and as reviewed and/or amended by the Board on January 26, 1993, in accordance with the provisions of Section 33.1-70.01, of the Code of Virginia, 1950, as amended; and 2. That a public hearing was held on January 26, 1993, to receive comments on the addition of Rutrough Road to the Secondary System Six Construction Plan for the period of 1992-98; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the Secondary System Six Year Construction Plan by the Clerk to the Board. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections copy for Virginia Department of Transportation ~11111111Illlllllllllllllllllllillllllllilllllllllllllllllllilllllllllll~lIII1111111111111111111111111111111111111111111111111111~ _ _ _ _ _ _ _ _ __ AGENDA ITEM NO. - - =_ APPE CE RE VEST - Q - V PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - - _ - - - SUBJECT: .J ~ ,' `~~ e~` ~ i ~c~ (.~ 6~ !~ (~ , I would like the Chairman of the Board of Supervisors to reco nize me Burin the g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS o FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED -_ BELOW: - -_ ^ Each s Baker will be iven between three to five c p g , minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = do otherwise. _ - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. - - ~. _ == ^ Both speakers and the audience will exercise courtesy at all times. - .~ - ,, = ^ Speakers are requested to leave any written statements and/or comments r.~ - vv~th the clerk. - ~~ - ~ ~ ~~ - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - _ - - - - _ - - - - - _ - - - - - - - mllllllllllllllli11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111i1111~ ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1993 AGENDA ITEM: Public Hearing and Adoption of the Secondary Road System Six-Year Construction Plan for Fiscal Year 1992-1993 as Amended to add Rutrough Road COUNTY ADMINISTRATOR'S COMMENTS: ~~~s EXECUTIVE SUMMARY: Staff request that the Board of Supervisors adopt the Amended Secondary Road System Six-Year Construction Plan in order to include Rutrough Road as Priority #63 so that funds can be allocated this fiscal year. In accordance with Section 33.1-70.01 of the Code of Virginia, the Board of Supervisors is required to conduct a Public Hearing and receive public comments when any changes are proposed to the Secondary Road System Six Year Construction Plan. This public hearing is being held for the addition of Rutrough Road only. Roanoke County will update the Secondary Road System Six Year Construction plan in 1994 and review allocations of funding in July, 1993. SUMMARY OF INFORMATION The Explore Park Master Plan adopted December, 1987, made a commitment to the area residents of the Mayflower Hills Community, that the Roanoke River Parkway, not Rutrough Road (Route 618) would be used as the only public access to the Explore Park. The parkway spur from the Blue Ridge Parkway to Explore Park was originally planned to be completed in the Spring of 1994 in time for the opening of Virginia's Explore Park. b-~ Due to delays, the parkway spur is now scheduled to be completed in 1996 thus creating an interim access problem. Meetings were held with the local community and governmental agencies to discuss the use of Rutrough Road as a temporary access and to identify the improvements needed to handle the additional traffic and alleviate local concerns. The Virginia Department of Transportation with approval from the local community has agreed to pursue approximately $700,000 worth of improvements to Rutrough Road. In order for the Virginia Department of Transportation to commit any funds to this project, Rutrough Road must be added (Priority #63) to the Secondary Road System Six-Year Construction Plan. Funding for this project can be handled two ways: 1. To avoid a major shuffling of numbered projects, Rutrough Road can be funded under the Revenue Sharing Program for FY 1993-94. If Roanoke County participates under VDOT Revenue Sharing Program for FY 93-94, funds for this project, approximately $350,000 needs to be appropriated and made available in July, 1993 in order to meet the proposed schedule. 2. Reprioritize and make Rutrough Road a higher priority, when VDOT established our Secondary Road System Six-Year Construction Plan funding for FY 93-94, in April or May of 1993. FISCAL IMPACT 1. No immediate fiscal impact is required. ALTERNATIVES 1. Do not adopt the proposed amendment to the Secondary Road System Six Year Construction Plan (make no improvements to Rutrough Road). 2. Board of Supervisors to conduct a public hearing and adopt the proposed amendment to the Secondary Road System Six Year Construction Plan ranking Rutrough Road as the lowest priority and finance the project from the Virginia Department of Transportation Revenue Sharing Program for FY 1993-94. q-i 3. Adopt the proposed amendment to the Secondary Road System Six Year Construction Plan and make Rutrough Road a higher priority. If this procedure is followed a reprioritizing of the projects in April or May, 1993, would be required. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors adopt alternative number 2. MITTED BY: APPROVED BY: ~.r' Arnold Cove , Director Elmer C Hodge of Engineering & Inspec ions County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens 3 s m :~~ > ° ~ H / O /~ z « w ~ ~ Imp F ~ ~ W ~ M' u / ~ '~+~..., N i ~> N¢ -/~ J8 ~ j F j ZfC ~~V N FS SF VV O CO¢ w2W ~ a ~ T ° z~m z~ ~~ ~ m Wo~ ~~ ~1 `° w W W S 6 W W f W 7 M " J J O f j ~` ? C ~ o e ~~~;o ~ I ~ l~~ ~ o ~ 'T j*' ~ .. o I ~ g ~:'~ r .'{: f;•: !~ *~~. N:.:: / ~ ~.~:~~ c `~: ::: U I q ~, ~ ~ O 2 O ~to `Z ~ NN 7~ ~*~ ~ F .~ ~`~ ~ ~ ~z[, t` \\~'/'' T z r - J L ~ ~ ''"~il /~ ~ C-,~ ,-~` ' ,'n`om- ~ ~~ \ P~°~P `\ o UN ~ •O r ~ `..~ -" / 1 yo NM7~ .-. f ~ ~ ~~ u ~~ 7 ;: ~ ~~ y~ i ~ ,_~ ~~.. ~o, /, ~ ~'`~" ~~ i E : ~ ~~1 E ~r~~ \ 3J `\~~ ~ ~ I Q ,_ ~ Ain ~4 -~s 4 ,W ~V~ ~ ~ 1...\4.y ~~ 555 ~! ~~ // ~'~ W N N C O T r ~ 3 ~ Y T va A Q~ ~.. Y ~ A a io ~ d C 'Y v ~ C w ~ p 7 a~ m `o c Y 0 u Z U n2 cY W a N - ~_ Q-~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26, 1993 RESOLIITION APPROVING THE AMENDMENT TO SECONDARY SYSTEM SIB YEAR CONSTRIICTION PLAN FOR ROANORE COIINTY FOR THE PERIOD OF 1992-98 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board does hereby approve and adopt the Secondary System Six Year Construction Plan as set out on the attached summary and as reviewed and/or amended by the Board on January 26, 1993, in accordance with the provisions of Section 33.1-70.01, of the Code of Virginia, 1950, as amended; and 2. That a public hearing was held on January 26, 1993, to receive comments on the addition of Rutrough Road to the Secondary System Six Construction Plan for the period of 1992-98; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the Secondary System Six Year Construction Plan by the Clerk to the Board. ~_ 1 P U B L I C N O T I C E Please be advised that the Board of Supervisors of Roanoke County at its meeting on the 26th day of January, 1993, at the Roanoke County Administration Center in Roanoke, Virginia at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to-wit: Establishment of the Six-Year Construction Plan for the secondary system of the State Highways for 1992-1998 as amended. All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the proposed schedule referred to above is on file at the Residency Office, State Highway Department, 714 South Broad Street, Salem, Virginia, Roanoke, Virginia where it is available for public inspection during regular business hours. .N Mary H. Allen, Clerk Roanoke County Board of Supervisors PUBLISHED IN THE ROANOKE TIMES AND WORLD NEWS ON THE FOLLOWING DATES Tuesday, January 12, 1993 Tuesday, January 19, 1993 BILL TO: Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 (~_ 1 SECONDARY SYSTEM COUNTY: ROANOKE CONSTRUCTION PROGRAM ESTIMATED ALLOCATIONS `ZEAR ----------- - NEW S.T. --------------- - FEDERAL --------------- - OTHER --------------- - TOTAL --------------- 1992-93 $159,052 $407,274 $1,667,520 $2,233,846 1993-94 $79,093 $447,000 $1,776,097 $2,302,190 1994-95 $143,000 $434,925 $1,714,037 $2,291,962 1995-96 $115,855 $600,000 $1,671,308 $2,387,163 1996-97 $230,000 $380,000 $1,901,096 $2,511,096 1997-98 $110,000 $150,000 $2,380,318 $2,b40,318 --------------- TOTALS ---------------- $837,000 ----------------- $2,419,199 ----------------- $11,110,376 --------------- $14,366,575 APPROVAL ----------------------------------------------------- BOARD OF SUPERVISORS DATE ----------------------------------------------------- VDOT RESIDENT ENGINEER DATE ----------------------------------------------------- {CHAIRMAN,CLERK,CO.ADMINISTRATOR, ETC.) 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BACRGROUND• Mr. Fred Holdren, has petitioned Roanoke County to vacate a 50 foot unimproved right-of-way known as Loman Drive between the intersections of Dallas Road and Goff Road, approximately 360 feet in length, as shown on the map of North Burlington Heights, Section 1, recorded in Plat Book 3, Page 57, on July 5, 1953. ~ The petitioner is requesting the vacation in order to remove the encumbrance on the property that he and his neighbors presently maintain. R- ~ SUMMARY OF INFORMATION Roanoke County has received a letter of opposition for vacating the right-of-way from Mr. Henson, one of the adjacent property owners. Mr. Henson has expressed he opposes vacating the right-of- way for several reasons: 1. He is concerned that since he and his wife are on a fixed income that the additional property would increase their real estate taxes. 2. Mr. Henson has placed a gravel driveway onto the right-of-way to provide access to the rear of his property and if the right-of-way is vacated Mr. Henderson will incur the expense of relocating his gravel driveway. I have investigated Mr. Henson's concerns above the increase of his real estate tax and was informed by the County Assessors's Office that the approximate 5,650 square feet addition to his lot would only increase his real estate tax by $5.60 a year. Since the right-of-way is presently maintained by the adjacent property owners and no other objections have been received, County staff concurs with the right-of-way vacation on the following conditions: 1. That a 20 foot sewer easement be retained because several homes in this area are not on County sewer. Roanoke County is requesting that the described right-of-way be vacated in accordance with Chapter 11, Title 15.1-482 (b), Code of Virginia 1950, as amended, by the adoption of the attached Ordinance. First reading of the Ordinance was held on January 12, 1993; the public hearings and second reading is scheduled for January 26, 1993. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the reference right-of-way and instruct the County Attorney in preparation of the Ordinance to reserve an exclusive 20 foot sewer easement. 2 R-~ MITTED BY: APPROVED BY: ~r~'~ Arnold Covey, ire for Elmer C. Hodge of Engineering & I spections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens pc: Paul Mahoney, County Attorney 3 ~1 NORTH NORTH BURLINGTON HEIGHTS SECTION 1 PLAT BOOK 3 PAGE 57 / LRT 1 PROPERTY OFi Q~ DEAN C. HENSON . v~ . TAX MAP No. 27.05-8-1 50' RIGHT-OF-VAY ~'' o°~ TO BE VACATED 2 6,ps• LGT 7 2323• PROPERTY OFD 20' S.S, EASEMENT FREDERICK R, HOLDREB TO BE RETAINED 226,18, TAX MAP No. 27.05-8-13 C0,196 Ac.) LOT 3 ~ PROPERTY OFD gNdRJ 850. SANDY MCGL[ITHLIN ~'F` TAX MAP No. 27.05-9-1 car ~'c'j .) • ^22. LUT 4 ti a PROPERTY OFD ~~~ GARY R. D~NITHAN (~ TAX MAP' No. 27.05-9-2 ROANOKE COUNTY TO VACATE AND CLOSE A 50 FOOT UNIMPROVED RIGHT-OF-WAY ENGINEERING 8t REFERRED TO AS LOMAN DRIVE INSPECTIONS DEPARTMENT 4 R-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1993 ORDINANCE VACATING A 50-FOOT UNIMPROVED PAPER STREET REFERRED TO AS LOMAN DRIVE AND SHOWN ON THE MAP OF NORTH BURLINGTON HEIGHTS, SECTION 1 (PB 3, PAGE 57) WHEREAS, Fred Holdren has requested the Board of Supervisors of Roanoke County, Virginia to vacate a 50-foot unimproved paper street referred to as Loman Drive and shown on the map of North Burlington Heights, Section 1 in the Hollins Magisterial District as shown in Plat Book 3, at page 57 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on January 12, 1993; and the second reading and public hearing of this ordinance was held on Janury 26, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 50-foot unimproved paper street referred to as Loman Drive between the intersections of Dallas Road and Goff Road and approximately 360 feet in length and shown on the map of North Burlington Heights, Section 1, in the Hollins Magisterial District of record in Plat Book 3, at page 57, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of R. i Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the County reserves and retains a 20-foot sewer easement as shown on the attached plat prepared by the Roanoke County Engineering and Inspections Department; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That Fred Holdren shall pay all fees required to accom- plish this transaction and that the Director of the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached plat in the Circuit Court Clerk's Office; and 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. c:\wp51 \agenda\vacation\bman ~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII~IIIIIII~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII~jjJ _ _ -_ - __ _ _ AGENDA ITEM NO. ~~ APPE CE REQUEST _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c -_ , c SUB CT. ~ ~~ ~ '. ,~ ~"~~ ~ °' ~. ~ ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. a WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each s esker will be iven between three to v c _ p g , fi a minutes to comment _ = whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority ofgthe Board to = do otherwise. _ _ _. . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized = __ speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments = vnth the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,_ _ NAME ~' ~/ : `' ~ ~_ . _ ADDRESS C.o `'~ ~,.-~. '~"'' ~ ~~ c _ ~~~` c PHONE ~ ~ ~-. ~ ~,~" illllllllllllillllllllllilllillllllillilllllillillllllllllllililllllllllllllllllllillllilllilllllllllllllllllllillllllllillllllim .' '`°s ~r AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TIIESDAY, JANIIARY 26, 1993 ORDINANCE 12693-12 AIITHORIZING A IISE-NOT- PROVIDED-FOR PERMIT FOR A FIVE YEAR PERIOD TO ALLOW A MABIMUM OF TWENTY-FIVE (25) CONCERTS PER YEAR TO BE HELD AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT IIPON THE APPLICATION OF THE EASTER SEAL SOCIETY OF VIRGINIA, INC. WHEREAS, the first reading of this ordinance was held on December 15, 1992, and the second reading and public hearing was held January 26, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 5, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a use-not-provided-for permit for a five year period ending September 30, 1997, allowing a maximum of twenty-five (25) summer concerts per year to be held from April until September of each year on a certain tract of real estate containing 2.4 acres (part of Tax Map Number 37.07-1-14) (unless the Zoning Administrator shall approve another location within Valleypointe Phase One) located at Valleypointe Corporate Development Community in the Hollins Magisterial District is hereby authorized. 2. That the applicant has voluntarily proffered the following conditions on the special use permit which the Board of Supervisors hereby accepts: Applicant shall be responsible for complying with all Use and Design Standards contained in § 30-87-3 of the Zoning i Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. 3. That this action is taken upon the application of The Easter Seal Society of Virginia, Inc. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John Willey, Director, Real Estate Assessment Paul Mahoney, County Attorney ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY , JANUARY 2 6 , 19 9 3 ~ , a~ ~ ~ ,,, ~ ~_.~ ORDINANCE AUTHORIZING A USE-NOT-PROVIDED-FOR PERMIT FOR A FIVE YEAR PERIOD TO ALLOW A MAXIMUM OF TWENTY-FIVE (25) CONCERTS PER YEAR TO BE HELD AT VALLEYPOINTE IN THE HOLLINS ~ ~hi MAGISTERIAL DISTRICT UPON THE APPLICATION OF THE EASTER SEAL SOCIETY OF VIRGINIA, INC. WHEREAS, the first reading of this ordinance was held on December 15, 1992, and the second reading and public hearing was held January 26, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 5, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a use-not-provided-for permit for a five year period ending September 30, 1997, allowing a maximum of twenty-five (25) summer concerts per year to be held from April until September of each year on a certain tract of real estate containing 2.4 acres (part of Tax Map Number 37.07-1-14) (unless the Zoning Administrator shall approve another location within Valleypointe Phase One) located at Valleypointe Corporate Development Community in the Hollins Magisterial District is hereby authorized. 2. That the applicant has voluntarily proffered the following conditions on the special use permit which the Board of Supervisors hereby accepts: Applicant shall be responsible for complying with all Use and Design Standards contained in § 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as ~{- a. generally outlined in the application materials dated November 13, 1992, and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. 3. That this action is taken upon the application of The Easter Seal Society of Virginia, Inc. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. r.\wp51\agenda\zoning\eastersl.unp ~~ r~- ~-- PETI'TIONER: THE EASTER SEAL SOCIETY OF VA, INC. ~ ~`'~ CASE NUMBER: 1-1/93 ~-~ Planning Commission Hearing Date: January 5, 1993 Board of Supervisors Hearing Date: January 26, 1993 A. REQUEST Petition of The Easter Seal Society of VA, Inc. to obtain a Special Use Permit to allow summer concerts, located in Valleypointe, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission wanted to know how far back Valleypointe 1 extends. Staff replied that it goes back to Wood Haven Road. D. RECOMMENDED CONDITIONS 1) The permit shall be issued for a five year period ending September 30, 1997. All concerts shall be held on Lot #2 Valleypointe Phase One, unless the Zoning Administrator shall approve another location within Valleypointe Phase One. 2) A maximum of 25 concerts shall be held each calendar year. All concerts shall be held between the months of April and September. 3) The applicant shall be responsible for complying with all Use and Design Standards contained in Section 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992 and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. E. COMMISSION ACTION(S) Mr. Massey said that he has received favorable comments concerning the event and moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Massey, Thomason, Robinson, Hooker, Witt, NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~' ~~ Terrance Ha gton, Se tary Roanoke C my Pla ng Commission County of Roanoke ~"' °~ Department of Planning and Zoning Memorandum TO: Planning Commission FROM: Terrance L. Harrington, AICP '-~ Director of Planning DATE: December 29, 1992 RE: Special Use Permit Request of Easter Seal Society of Virginia; Valleypointe After Hours Nature of Request This is a request by the Easter Seal Society of Virginia for a Special Use Permit (SUP) to hold the Valleypointe After Hours Summer Concert. Series during the 1993 season. Under the provisions of the 1992 Zoning Ordinance, the concert series is classified as an Outdoor Gathering, and is permitted as a Special Use in I-1 Districts, subject to the Use and Design Standards found in Section 30-87-3 of the Zoning Ordinance (attached). The materials submitted by the applicant provide an overview of the planned activities for the site and address how the applicant proposes to address each of the required use and design standards. This is the fourth consecutive year a permit has been requested. The Easter Seal Society has previously requested and received Special Use Permits for the 1990-1992 seasons. Previous permits have limited the concert series to a specific number of concerts on specific summer dates. Because bad weather has historically interfered with some of the planned shows, this year's request is for a SUP to allow the series to be held between April and September 1993, without a limitation on specific dates. This will allow the Easter Seal Society greater flexibility to reschedule postponed concerts. Conformance with Use and Design Standards The applicant has provided information to document their plans to comply with each of the Use and Design Standards required of Outdoor Gatherings. The applicant's three year "track record" at this location within Valleypointe has demonstrated that they have the organizational resources and commitment to effectively plan and carry out the sponsored events. Although general in nature, conformance with these standards, shall be required as a part of any SUP issued by the Board of Supervisors for an Outdoor Gathering. R-~ The ability of the Valleypointe area to provide adequate on- site parking and traffic flow has been a main issue of consideration when the previous SUP's were reviewed and issued. As Valleypointe has become more developed over the past three years, additional off-street parking areas have been constructed. These have been used by the concert attendees. In addition, increasingly effective traffic flow control, and limitations on the type of parking allowed on Valleypointe Blvd., have enhanced the suitability of the site and area for these concerts. Conclusions The staff recommends that the SUP requested by the Easter Sear Society of Virginia be issued. We believe, based upon the three year history of this event, that it is appropriate for the permit to be issued for a period of greater that one year. We also believe that the Easter Seal Society and Lingerfelt Development Corporation should be allow flexibility to choose other concert sites within Valleypointe Phase One if Lot #2 becomes unavailable due to sale or development. We recommend that the permit be subject to the following conditions: 1. That the permit shall be issued for a five year period ending September 30, 1997. All concerts shall be held on Lot # 2 Valleypointe Phase One, unless the Zoning Administrator shall. approve another location within Valleypointe Phase One. 2. That a maximum of 25 concerts shall be held each calendar year. All concerts shall be held between the months of April and September. 3. The applicant shall be responsible for complying with all Use and Desictn Standards contained in Section 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off=street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. r ,~ U ~'-~~ _Q..~-tom ~ ~' ~ ~-~, ~~~ -~ ~ ~ y ~~ ~~~ ARTICLE IV Use Standards-Misc. 7. All broadcasting towers shall comply with any additional requirements established in the Airport Overlay District in Section 30-72 and the Emergency Communications Overlay District in Section 30-73. Sec. 30-87-3 Outdoor Gatherings (A) General standards: 1. As part of the application for a special use permit the petitioner shall submit information indicating the individuals and/or parties sponsoring the event, the nature of the gathering, the events, displays and/or entertainment scheduled, the number of tickets to be sold, an estimate of the total number of people expected to attend, and the dates for which the permit is requested. 2. In addition, a detailed plan shall be submitted of all facilities to be provided in accordance with the following guidelines: a. Adequate provisions for sanitation facilities, garbage and trash collection and . disposal, and facilities for providing food, water and lodging for persons at the gathering shall be provided. b. The sponsors shall provide for adequate medical facilities, fire protection and security of the site. c. Adequate on-site parking shall be provided for all employees and patrons of the gathering. The parking layout shall be determined in advance of the festival, adequately marked on the site and shall be supervised during the festival in such a manner as to provide safe and convenient access to all patrons and employees, and to accommodate emergency service vehicles. d. Adequate off-site circulation and traffic controls to provide safe ingress and egress to the gathering without burdening the existing road network or substantially disrupting the normal flow of traffic. e. Any lighting installed for the gathering shall be directed away from adjoining properties and public rights-of-way, and shall not exceed one foot candle measured at the property boundary of the site. - f. The level of any music and other noise created by the gathering shall be directed away from any adjoining residence and may be specifically limited by the Board of Supervisors. Sec. 30-87-4 Parking Facilities (A) General standards: 1. Surface parking facilities containing 25 or more spaces shall include landscaped medians, peninsulas or planter islands. Such landscaped areas shall constitute no less 8/25/92 160 The Easter Seal Socie of P Inc. ~ a tp uginia, Valleppointe After Hours Special Use Permit Application Sec. 30-87-3 Outdoor Gatherings (A) General Standards 1. The Easter Seal Society of Virginia, Inc., anot-for-profit voluntary health agency headquartered in Roanoke, has produced an outdoor concert series in North Roanoke County on a vacant lot at the Valleypointe Corporate Center for the last three years as a fundraiser to support services and programs offered by Easter Seals for children and adults with disabilities. As a result of the format and good reputation, this concert series which features a variety of popular, "oldies" and beach music has attracted a wide variety of patrons from within the Roanoke Valley as well as Lynchburg, Martinsville, Charlottesville, Montgomery, Botetourt, and Franklin Counties. The early evening outdoor concerts appeal to a diversity of age groups which is apparent at any concert, ranging from young families to a more mature audience. The concert area opens at 5:15 p.m. each Thursday evening; the music begins at 6 p.m. and concludes at 8:30 p.m. While the attendance is frequently impacted by the weather conditions and varies according to the entertainment scheduled, the 1992 season attendance was 33,000 persons. In 1991, the season attendance was 41,000, and in 1990, it was 25,000. Based on these three consecutive reporting concert seasons, the average annual attendance is 33,000 persons, or a weekly average attendance of 1,833 persons. With good weather, a more realistic weekly attendance would be about 2,200 - 2,300 people. The concerts are held on undeveloped Lot #2 at the Valleypointe Corporate Center. A wire fence has been placed around the site for security, crowd control and sale of alcoholic beverages (beer and wine coolers). There is one main entrance off of Valleypointe Parkway and one entrance and the southwest side of the lot for delivery of equipment and supplies. A stage area and dance floor remains on the site. Except for the portolets that are placed there for the season, all materials and supplies needed for each concert are placed on the site prior to each concert and removed at the close of the evening. The Easter Seal Society secures all applicable permits and pays applicable taxes to appropriate state and locality. This application request for a Special Use Permit is for the period from April to September, which will allow for any bad weather dates. Page 2 Valleypointe After Hours 2. a. The Easter Seal Society provides outdoor portolets, including one that is accessible to people with disabilities, for the concert attendees through a private contractor who services them the morning after each concert. A screening fence around the area where the portolets are placed was put in place at the beginning of the 1992 season to obscure them from the view of neighboring businesses. Additionally, all trash is collected and placed in trash receptacles at the close of each concert so that the site is restored and clean. Food (hot dogs, hamburgers, etc.) and alternative beverages (soft drinks, bottled water and juices) are available at the site for the concert attendees and volunteers. Since the concert activities on the site occur only in the early evening once a week, overnight lodging is not provided. - b. The Easter Seal Society believes that a safe event provides long-term benefits that enhance a special event such as Valleypointe After Hours. To this end, off-duty Roanoke County Sheriffs Department personnel are employed to provide on-site security and to assist with traffic flow. Some of these men and women have received Emergency Medical Training through their employment. Additionally, the Hollins Fire and Rescue Squad Station is located within 2.5 miles of the concert site in the event that there is an emergency for which on-site personnel need assistance. ~-a c. Parking for the concert attendees and volunteers has been achieved through the use of the paved parking areas for the Valleypointe Corporate Center complex, and supervised parking within the owner-authorized, undeveloped areas of the center. Last year parking along the main street, Valleypointe Parkway, was changed from diagonal to parallel. At no time is anyone permitted to obstruct all traffic lanes on Valleypointe Parkway or any other side street within the corporate center. Using information from the previous years' request for permits, the estimates of spaces available for offstreet parking are as follows: Lot #16 145 Lot # 1 435 Lot #2 80 Lot #3 6g Lot #10 17 I.ot # 4 200 Lot #14 176 (51 paved; 100-125 unpaved) Lot # l OC 50 Lot 313 76 1,247 possible spaces Again, using the Planning Department's previous estimates of 2-3 people per car, the offstreet parking could optimally accommodate 2,494 people with 2 people. per car; the offstreet parking could accommodate 3,741 people with 3 people per car. Page 3 Valleypointe After Hours R-~ It should be noted that in both of the last two concert seasons, a shuttle service has been offered to help attendees in and out of the concert area. Even with extensive media promotion for the shuttle service, it has not been successful either year. d. Off-duty Roanoke County Sheriffs Department deputies are hired to help direct traffic in an out of the concert area and assist Easter Seal staff and volunteers with the parking needs for the concerts. Two lanes of Valleypointe Parkway always remain open for smooth traffic flow from Woodhaven to Peters Creek Road. A stop light at Peters Creek Road allows for ingress and egress from Valleypointe Corporate Center and I-581 near the site also provides for additional traffic movement. e. Since the concert series is conducted at a time of the year when the days are longest, there is not a need to install lighting for the conduct of the event. If it is necessary, some portable stage lights are provided for the entertainment and are always directed toward and illuminating the stage area. f. The Easter Seal Society moved and redirected the stage in 1991 to eliminate the flow of sound into residential areas. A sound meter is used to measure the decibel level of the bands and to keep it within an acceptable range and the speakers for amplification are directed downward to curb the carry of sound from the site. '~ ~ ROANORE COONTY APPLICATION FOR SPECIAL USE ~`~ The Easter Seal Society of Va., Inc. 1. Applicant's Name: Susan S. Knight. Vice President Phone: 703-362-1656 Add re SS: 4841 Williamson Road, P. 0. Box 5496 Roanoke, VA Zip: 24012 2 . Property Owner' S name LinQerfelt Development Corporation (Valleypointe Corporate Center) Address: 5238 Vallevpark Drive, Suite lA Phone: 366-7217 Roanoke. VA Zip: 24019 3. Location of Property: Lot 462, Vallevnointe Corporate Center Roanoke VA 24019 Size of property 51 acres/sq.ft. Phase I of total development Size of proposed special exception use 2.4 acres/sq.f t. 4 . Tax Map # : _Part of 37.07-1-14 Old Tax Map # 5. Zoning Classification: M-1C 6. Magisterial District Location: Hollins 7. Existing Land Use: Corporate Business; Mix Use Industrial Park 8. Proposed Special Use: _Summer Concert Series: April. to September, 199= Outdoor use on Thursday evenings 9. Comprehensive Plan Designation: Principle industrial 10. Proposed Annual Gross Revenue: $200,000 Value of Land Value of Proposed Buildings Value of Machinery & Tools Number to be Employed 11. Check Completed Items: _~_ 8+~" x 11" plot plan ~_ Consultation ~_ List of adjacent property owners g Letter of Application ~_ Filing fee made payable to "County of Roanoke" $1,875 Special Use Permit for sanitary fill method garbage and refuse site $40 All other Special Uses 12. Date of Application: 13. Applicant's Signature The Easter Seal Society of Virginia, Inc. ~~ ;~ ~~ ~G~ BOARD OF DIRECTORS otfieera Chairman of the Beard John M. Hudg[ns, Jr., Salem Fiat vl« ch-;~.- Nancy Ratcliff, Hampton $eCOtld Vlee Chairman Wlllfam A. Hearst, Virginia Beach SeQetar~ Robert E. Mullen, Jr., Roanoke Trwura John W. Motlcha, Jr., Salem Memhers Denys C. Kendall, Richmond Dr. Patricia J. Brown, Richmond Bruce Ellett, Roanoke Harry E. Francis, Jr., Glrn Allen J. Shelby Guss, Bowling Green Donald E. Huaton, Virginia Beach Thomas E. Inman, Williamsburg William B. Joyner, Sn, Matti Stuart W. Kroner, Great Falls David Lee, Roanoke Walmn Mahon, Bowling Green Martha Matthews, Parksky L ~tz1aH, Vinton 3 '. Morris, Virginia Beach J. .Parrott, Jr., Roanoke Yvette Ridley, Midlothian Thomas W. Ruble, Vinton Margaret Allen Thomas, Newport News Charlm A. Wibon, Cullen Leigh Wtntz, Falb Chureh Pres[deat F. Robert Knight 6tate Headquarters ry4841 Wtlllamson Road ~V P. O. Box 5496 Roanoke, Va. 24012 (703( 362-1656 1-800.365-1656 (Va. only) (703) 563-8928 TDD ORices 6319 Castle Platt, Suite A Falls Chunk, Va. 22044 (703) 538-4480 (phone) (703) 538-2407 TIY 6200 Chamberlayne Road Mechantcsvtlk, Va. 23111 (804) 746.1007 3101 Mag1c Hollow Blvd. Virginia Beach. Va. 23456 (804) 968-3140 malLng address P. O. Box 9185 Vlrginfa Beach, Va. 23450 c.mp. Camp Easter Seal-East Route 1, Box 111 Milford, Va. 22514 (804) 633-9855 Camp Easter Seal-West Route 2, Box 126-F New Cute, Va. 24127 (703) 8645750 Federal Tax I.D. A54-0515735 Providing people with disabilities the power to overcome. ~_~ November 13, 1992 Terrance L. Harrington, AICP Director of Planning County of Roanoke Post Office Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Harrington: ;`. ,. . ~lr-^f- ~' ', ~~ ,, ~~. '-..y ~ #~.;~;" '"' ' LT° <.., , ~ it f> l.r;. ~' NOV ~ ~ 1992 f ~F~1it'`t't7 3t L~JI~f!~ C;y~1l~P`fi~1~~ IiiR~11~L StYY~I! f With this letter and accompanying information, we would like to initiate a request for a Special Use Permit to conduct our Valleypointe After Hours Outdoor Concert Series in Roanoke County from April to September, 1993. Having been made aware by John Hartley that some changes have been made by the county, we believe that we have addressed all areas pertaining to Sec. 30-87-3 Outdoor Gatherings. If there are any areas of concern that needs further clarification and/or documentation, please let me know. We look forward to hearing from you. Sincerely, Susan S. Knight Vice President Roanoke-B1ue,,Ridge Region /S Enclosures Formerii/ the EasterSeal Socieht for Cnppied Children and Adults. Inr.. o(Virgtnia ~~ { NORTH WOOD EVEN ROB • VALLEYPOINTE A PLANNED CORPORATE ENVIRONMENT .:` 28AC ~: ~ ~-g f _ ites in phase I totaling 51 acres in Valleypointe are now available for - purchase, lease or build-to-suit, designed ® ~ ~~' to meet the individual needs of each 3.1 AC. 3 0 AC. ,., company. _ ~~~ a ~.~^~,-~ ~ ~- :~ Valleypointe, located in Roanoke - ~ ~' =RESEARCH ROAD ` County, is the largest planned corporate environment in southwestern Virginia. The .-®~ ~' }~~, ~~` -~ 2.1 AG . total site is 250 acres, frontin two miles 4,1 AC •~ ' '`'.2.3AG ~ g PHASE I = ~ ~ - ~ on Interstates 581 and 81 and is { ~ ,~ ~~ ~ immediately adjacent to Roanoke ©. Regional Airport. °. ~T~w' E` 0 2.1 AC . ~ ~_ ~;> ~r ~,~ ~ ~~ _ ~~ For details, contact lingerfelt ~._ ~; . ~ ; •' -fl ~ _ ~ >,~ ~~. Development Corporation. ~,tL~•~ ~^ ~~~ v+ at c ~' ~Z ~~WVV -(~ ,~ -~ -- ~ `. A Quality Development Of: - ~ . t o Ac ~ LINGERFELT ` as Ac ''~" v - - ~ DEVELOPMENT f - • 1 ~ ; %PARK - DRIVE ' CORPORATION 0.9 AC .^Q I ,© ~ r_ f__ _ _I = ~ 2.7 AC. 2.4 AG 12 South Third Street Richmond, vrginia 23219 _ ~ _ ___ J <. O LINGEAFELT 18041 644-91 1 1 -, 3.O AC. i r-~ ~_~ I I I I I I I ra I_ J r^~ I ~ , . LJ j I ~~ .. ~~vJ _.~~R~~i~ n PETERS CREEK ROAD ~' ROAD ~~ REGIOfWL AIRPORT \~ ~I .~ ~` 4P '~a~ ''~ ~, .~ ~v P ~- _ 'Pd -,~ 9~ C~ a R-a J ~~ G k (~/~ "L ~9~ ~ 0 ~~ ~~ ~_ a ~' z w a o ~ a w a r•a v k I~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1993 ORDINANCE AUTHORIZING A USE-NOT-PROVIDED-FOR PERMIT FOR A FIVE YEAR PERIOD TO ALLOW A MAXIMUM OF TWENTY-FIVE (25) CONCERTS PER YEAR TO B~ HELD AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT UPON THE APPLICATION OF THE EABTER REAL SOCIETY OF VIRGINIA, INC. WHEREAS, the first reading of this ordinance was held on December 15, 1992, and the second reading and public hearing was held January 26, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 5, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a use-not-provided-for permit for a five year period ending September 30, 1997, allowing a maximum of twenty-five (25) summer concerts per year to be held from April until September of each year on a certain tract of real estate containing 2.4 acres (part of Tax Map Number 37.07-1-14) located at Valleypointe Corporate Development Community in the Hollins Magisterial District is hereby authorized. 2. That the applicant has voluntarily proffered the following conditions on the special use permit which the Board of Supervisors hereby accepts: Applicant shall be responsible for complying with all Use and Design Standards contained in § 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of ~-a personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. 3. That this action is taken upon the application of The Easter Seal Sooiety of Virginia, Inc. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\wps 1 ~ngende~zoning\mrtenlmp ~Illllllillllllllllilllllllilllilllllllllllllllllllllllilllllllilllllllllllllllllllllllllllllliilllllilllllillllilllllllllllllll~ _ _ _ _ c AGENDA ITEM NO. ~ - ~ c - _ -_ - _ _ _ _ _ _ _ APPE CE REQUEST - -_ _ _ _ !,PUBLIC HEARING ORDINANCE CI TIZENS COMMENTS - - - - - - ,~ - - - _ SUBJECT: ~ ~~~; ~~/ S< < E'~~r~,~ ~~ ~<;~~',~ ~ ~ ~~,~., ;4~•~!1<<S = - - - F - _ ~~ _ I would like the Chairman of the Board of Supervisors to recognize me during the = meeting on the above matter so that I may comment. _ - = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ - - ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ ~_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ - ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. _ - ^ Both speakers and the audience will exercise courtesy at all times. _ c _ ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. _ _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ _ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ - _ _ - - ~ - - _ - - - - - - - ~ - - ~ ~~ ~ _ ~~ - = NAME ~ __ ~~, „ ; ~F _~ / ~- ~ - _ _ - ~ I - ~. = ADDRESS ''.~ ~ - ~ _ - - _ - - - 'J - - \ - PHONE `,l ~~? --~ `t~ ~~ `~ C /a~ _~~~ - /(~.~~ CvV - mllllllilllllllllllllilllilllilllllll11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111m PETITIONER: THE EASTER SEAL SOCIETY OF VA, INC. CASE NUMBER: 1-1/93 Planning Commission Hearing Date: January 5, 1993 Board of Supervisors Hearing Date: January 26, 1993 A. REQUEST Petition of The Easter Seal Society of VA, Inc. to obtain a Special Use Permit to allow summer concerts, located in Valleypointe, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission wanted to know how far back Valleypointe 1 extends. Staff replied that it goes back to Wood Haven Road. D. RECOMMENDED CONDITIONS 1) The permit shall be issued for a five year period ending September 30, 1997. All concerts shall be held on Lot #2 Valleypointe Phase One, unless the Zoning Administrator shall approve another location within Valleypointe Phase One. 2) A maximum of 25 concerts shall be held each calendar year. All concerts shall be held between the months of April and September. 3) The applicant shall be responsible for complying with all Use and Design Standards contained in Section 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992 and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. E. COMMISSION ACTION(S) Mr. Massey said that he has received favorable comments concerning the event and moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Massey, Thomason, Robinson, Hooker, Witt, NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other /'. ~~ Terrance Ha gton, Se tary Roanoke C my Plan ng Commission County of Roanoke ~~ °~' Department of Planning and Zoning Memorandum TO: Planning Commission FROM: Terrance L. Harrington, AICP '-r Director of Planning DATE: December 29, 1992 RE: Special Use Permit Request of Easter Seal Society of Virginia; Valleypointe After Hours Nature of Request This is a request by the Easter Seal Society of Virginia for a Special Use Permit (SUP) to hold the Valleypointe After Hours Summer Concert Series during the 1993 season. Under the provisions of the 1992 Zoning Ordinance, the concert series is classified as an Outdoor Gathering, and is permitted as a Special Use in I-1 Districts, subject to the Use and Design Standards found in Section 30-87-3 of the Zoning Ordinance (attached). The materials submitted by the applicant provide an overview of the planned activities for the site and address how the applicant proposes to address each of the required use and design standards. This is the fourth consecutive year a permit has been requested. The Easter Seal Society has previously requested and received Special Use Permits for the 1990-1992 seasons. Previous permits have limited the concert series to a specific number of concerts on specific summer dates. Because bad weather has historically interfered with some of the planned shows, this year's request is for a SUP to allow the series to be held between April and September 1993, without a limitation on specific dates. This will allow the Easter -Seal Society greater flexibility to reschedule postponed concerts. Conformance with Use and Design Standards The applicant has provided information to document their plans to comply with each of the Use and Design Standards required of Outdoor Gatherings. The applicant's three year "track record" at this location within Valleypointe has demonstrated that they have the organizational resources and commitment to effectively plan and carry out the sponsored events. Although general in nature, conformance with these standards, shall be required as a part of any SUP issued by the Board of Supervisors for an Outdoor Gathering. R-~: The ability of the Valleypointe area to provide adequate on- site parking and traffic flow has been a main issue of consideration when the previous SUP's were reviewed and issued. As Valleypointe has become more developed over the past three years, additional off-street parking areas have been constructed. These have been used by the concert attendees. In addition, increasingly effective traffic flow control, and limitations on the type of parking allowed on Valleypointe Blvd., have enhanced the suitability of the site and area for these concerts. Conclusions The staff recommends that the SUP requested by the Easter Sear Society of Virginia be issued. We believe, based upon the three year history of this event, that it is appropriate for the permit to be issued for a period of greater that one year. We also believe that the Easter Seal Society and Lingerfelt Development Corporation should be allow flexibility to choose other concert sites within Valleypointe Phase One if Lot #2 becomes unavailable due to sale or development. We recommend that the permit be subject to the following conditions: 1. That the permit shall be issued for a five year period ending September 30, 1997. All concerts shall be held on Lot # 2 Valleypointe Phase One, unless the Zoning Administrator shall. approve another location within Valleypointe. Phase One. 2. That a maximum of 25 concerts shall be held each calendar year. All concerts shall be held between the months of April and September. 3. The applicant shall be responsible for complying with all Use and DesicLn Standards contained in Section 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off_street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking .only. ~~~ ARTICLE IV Use Standards-Misc. 7. All broadcasting towers shall comply with any additional requirements established in the Airport Overlay District in Section 30-72 and the Emergency Communications Overlay District in Section 30-73. Sec. 30-87-3 Outdoor Gatherings (A) General standards: 1. As part of the application for a special use permit the petitioner shall submit information indicating the individuals and/or parties sponsoring the event, the nature of the gathering, the events, displays and/or entertainment scheduled, the number of tickets to be sold, an estimate of the total number of people expected to attend, and the dates for which the permit is requested. 2. In addition, a detailed plan shall be submitted of all facilities to be provided in accordance with the following guidelines: a. Adequate provisions for sanitation facilities, garbage and trash collection and disposal, and facilities for providing food, water and lodging for persons at the gathering shall be provided. b. The sponsors shall provide for adequate medical facilities, fire protection and security of the site. c. Adequate on-site parking shall be provided for all employees and patrons of the gathering. The parking layout shall be determined in advance of the festival, adequately marked on the site and shall be supervised during the festival in such a manner as to provide safe and convenient access to all patrons and employees, and to accommodate emergency service vehicles. d. Adequate off-site circulation and traffic controls to provide safe ingress and egress to the gathering without burdening the existing road network or substantially disrupting the normal flow of traffic. e. Any lighting installed for the gathering shall be directed away from adjoining properties and public rights-of-way, and shall not exceed one foot candle measured at the property boundary of the site. f. The level of any music and other noise created by the gathering shall be directed away from any adjoining residence and may be specifically limited by the Board of Supervisors. Sec. 30-87-4 Parking Facilities (A) General standards: 1. Surface parking facilities containing 25 or more spaces shall include landscaped medians, peninsulas or planter islands. Such landscaped areas shall constitute no less 8/25/92 160 P,-a The Easter Seal Society of Puginia, Inc. Valleypointe After Hours Special Use Permit Application Sec. 30-87-3 Outdoor Gatherings (A) General Standards 1. The Easter Seal Society of Virginia, Inc., anot-for-profit voluntary health agency headquartered in Roanoke, has produced an outdoor concert series in North Roanoke County on a vacant lot at the Valleypointe Corporate Center for the last three years as a fundraiser to support services and programs offered by Easter Seals for children and adults with disabilities. As a result of the format and good reputation, this concert series which features a variety of popular, "oldies" and beach music has attracted a wide variety of patrons from within the Roanoke Valley as well as Lynchburg, Martinsville, Charlottesville, Montgomery, Botetourt, and Franklin Counties. The early evening outdoor concerts appeal to a diversity of age groups which is apparent at any concert, ranging from young families to a more mature audience. The concert area opens at 5:15 p.m. each Thursday evening; the music begins at 6 p.m. and concludes at 8:30 p.m. While the attendance is frequently impacted by the weather conditions and varies according to the entertainment scheduled, the 1992 season attendance was 33,000 persons. In 1991, the season attendance was 41,000, and in 1990, it was 25,000. Based on these three consecutive reporting concert seasons, the average annual attendance is 33,000 persons, or a weekly average attendance of 1,833 persons. With good weather, a more realistic weekly attendance would be about 2,200 - 2,300 people. The concerts are held on undeveloped Lot #2 at the Valleypointe Corporate Center. A wire fence has been placed around the site for security, crowd control and sale of alcoholic beverages (beer and wine coolers). There is one main entrance off of Valleypointe Parkway and one entrance and the southwest side of the lot for delivery of equipment and supplies. A stage area and dance floor remains on the site. Except for the portolets that are placed there for the season, all materials and supplies needed for each concert are placed on the site prior to each concert and removed at the close of the evening. The Easter Seal Society secures all applicable permits and pays applicable taxes to appropriate state and locality. This application request for a Special Use Permit is for the period from April to September, which will allow for any bad weather dates. - Page 2 Valleypointe After Hours - o~ 2. a. The Easter Seal Society provides outdoor portolets, including one that is accessible to people with disabilities, for the concert attendees through a private contractor who services them the morning after each concert. A screening fence around the area where the portolets are placed was put in place at the beginning of the 1992 season to obscure them from the view of neighboring businesses. Additionally, all trash is collected and placed in trash receptacles at the close of each concert so that the site is restored and clean. Food (hot dogs, hamburgers, etc.) and alternative beverages (soft drinks, bottled water and juices) are available at the site for the concert attendees and volunteers. Since the concert activities on the site occur only in the early evening once a week, overnight lodging is not provided. b. The Easter Seal Society believes that a safe event provides long-term benefits that enhance a special event such as Valleypointe After Hours. To this end, off-duty Roanoke County Sheriffs Department personnel are employed to provide on-site security and to assist with traffic flow. Some of these men and women have received Emergency Medical ZYaining through their employment. Additionally, the Hollins Fire and Rescue Squad Station is located within 2.5 miles of the concert site in the event that there is an emergency for which on-site personnel need assistance. c. Parking for the concert attendees and volunteers has been achieved through the use of the paved parking areas for the Valleypointe Corporate Center complex, and supervised parking within the owner-authorized, undeveloped areas of the center. Last year parking along the main street, Valleypointe Parkway, was changed from diagonal to parallel. At no time is anyone permitted to obstruct all traffic lanes on Valleypointe Parkway or any other side street within the corporate center. Using information from the previous years' request for permits, the estimates of spaces available for offstreet parking are as follows: Lot # 16 145 Lot # 1 435 Lot #2 80 Lot #3 68 Lot #10 17 Lot # 4 200 Lot # 14 176 (51 paved; 100-125 unpaved) Lot # l OC 50 Lot 313 76 1,247 possible spaces Again, using the Planning Department's previous estimates of 2-3 people per car, the offstreet parking could optimally accommodate 2,494 people with 2 people per car; the offstreet parking could accommodate 3,741 people with 3 people per car. Page 3 Valleypointe After Hours R-~ It should be noted that in both of the last two concert seasons, a shuttle service has been offered to help attendees in and out of the concert area. Even with extensive media promotion for the shuttle service, it has not been successful either year. d. Off-duty Roanoke County Sheriffs Department deputies are hired to help direct traffic in an out of the concert area and assist Easter Seal staff and volunteers with the parking needs for the concerts. Two lanes of Valleypointe Parkway always remain open for smooth traffic flow from Woodhaven to Peters Creek Road. A stop fight at Peters Creek Road allows for ingress and egress from Valleypointe Corporate Center and I-581 near the site also provides for additional traffic movement. e. Since the concert series is conducted at a time of the year when the days are longest, there is not a need to install fighting for the conduct of the event. If it is necessary, some portable stage lights are provided for the entertainment and are always directed toward and illuminating the stage area. f. The Easter Seal Society moved and redirected the stage in 1991 to eliminate the flow of sound into residential areas. A sound meter is used to measure the decibel level of the bands and to keep it within an acceptable range and the speakers for amplification are directed downward to curb the carry of sound from the site. ROANOKE COUNTY APPLICATION FOR SPECIAL USE ~-a The Easter Seal Society of Va., Inc. 1. Applicant's Name: Susan S. Knight, Vice President Phone: 703-362-1656 Address: 4841 Williamson Road P. 0. Box 5496 Roanoke, VA .Zip:. 24012 2 . Property owner' S name Lin~erfelt Development Corporation (Valleypointe Corporate Center) Address: 5238 Valleypark Drive, Suite lA Phone: 366-7217 Roanoke , VA Z i p 24019 3. Location of Property: Lot ~~2, Vallevpointe Corporate Center Roanoke VA 24019 Size of property 51 acres/sq.ft. Phase I of total development Size of proposed special exception use 2.4 acres/sq.ft. 4 . Tax Map # : Part of 37.07-1-14 Old Tax Map # 5. Zoning Classification: M-1C 6. Magisterial District Location: Hollins 7. Existing Land Use: Corporate Business; Mix Use Industrial Park 8. Proposed Special Use: Summer Concert Series: April. to September, 199= Outdoor use on Thursday evenings 9. Comprehensive Plan Designation: Principle industrial 10. Proposed Annual Gross Revenue: $200,000 Value of Land Value of Proposed Buildings Value of Machinery & Tools Number to be Employed 11. Check Completed Items: _~ 8~" x 11" plot plan g Consultation X List of adjacent property owners X Letter of Application x Filing fee made payable to "County of Roanoke" $1,875 Special Use Permit for sanitary fill method garbage and refuse site $40 All other Special Uses 12. Date of Application: 13. Applicant's Signature The Easter Seal Society of Virginia, .Providing people with disabilities the power to overcome. Inc. ~-a ,,ry ,~~ .,Y._ V ~. j, _~~ ` November 13, 1992 4 ~,'A'` `,r s< ~ :+~ •. e - ~: ~ t. ;~~ ~ ~~ '' ~ #~ *~''~Y ~ ~- r off Terrance L. Harrington, AICP NOV ~ ~ 1gg2 BOARD OF DIRECTORS ~,~~, Director of Planning Cbairmea e,f fhe Board County of Roanoke E~.:f,~a~M~~ ~, ~~~d}L~ ~, S~ ~;I°°l;~ . John M. Hudgins, Jn, Salem r !;'q" ~ ~ ~t~iee~•t~•~ Post Office Box 29800 ~~~~~ ~''~ Nancy Ramhff, Hampmn Secoad Vice Chalrmaa Roanoke, Virginia 24018-0798 ~ ~ - ~~~~ ~ ~ - - - . - -~ .. .. WSllfamA. Hearst, Virginia Beach _ -,-'- Secretary Robert E. Mullen, Jr., Roanoke T=ea,are: Dear Mr. Harrington: John W. Mo[icha, Jr., Salem . Members Denys C. Bendall, Richmond With this letter and accompanying information, we would like to Dr. Patricia J. Brown, Richmond Bruce Ellett, Roanoke initiate a request for a Special Use Permit to conduct our Harry E. Francis, Jr., Glen Allen J. Shelby Guss, Bowling Green Valleypointe After Hours Outdoor Concert Series in Roanoke Donald E. Husmn, Virginia Beach Thomas E. Inman, W1lllamsburg County from April to September, 1993. William B. Joyner, Sr., Manassas Stuart W. Kramer, Great Fa1Ls David Lee, Roanoke Walmn Mahan, Bowling Green Having been made aware by John Hartley that some changes have Martha Matthews, Parksley L 'tzlaff, Vinton been made b~j the coon we believe that we have addressed all 1 '. Morris, Virginia Beach / ~' J~ .Parrott, Jr., Roanoke areas pertaining to Sec. 30-87-3 Outdoor Gatherings. If there are Yvette Ridley, Midlothian Thomas W. Ruble, Vimm~ any areas of concern that needs further clarification and/or Margaret Allen Thomas, Newport News Charles A. Wilson, Cullen documentation, lease let me know. Leigh Wtntz, Falk Church P Presldeat F. Robert Knight We look forward to hearing from you. 6tate Headgaarters ~y§841 Williamson Road 1~/ P. O. Box 5496 Roanoke,~a 24°12 Sincerely, (703) 362-1656 1-800-365-1656 (Va. only) , (703) 563-8928 TDD ~ /~j/,- Offices I~~L.iCr 6319 Castle Place, Suf[e A Falk Church. Va. 22044 /t~ (703) 538-4480 (phone) Susan S• Knight V (703) s36-2407T1Y Vice President 6200 Chamberlayne Fnad Mechanicsville, Va. 23111 Roanoke-B1ue,Ridge Region (804) 746-1007 - 3101 Magic Hollow Blvd. Virginia Beach, Va. 23456 /S (804) 468-3140 mailing address: P. O. Box 9185 Virginia Beach, Va. 23450 Enclosures Camps Camp Easter Seel-East Route 1, Box 111 Milford, Va. 22514 (804) 633-9855 Camp Easter Sesl-1Vest Route 2, Box 126-F New Castle, Va. 24127 (703) 864-5750 Federal Tax I.D. N54-0515735 Formerlil the Easter Seal Sxiety for Crippled Children and Adults, Inc.. o~Virginia NORTH PHASE I W W z r-1 _ I i I ~ ~ J I j i I I I j I i I_ J Rpgp O 3.0 AC. r~i I ~~ I I ~~,,.J ~: ~ • VALLEYPOLNTE • A PLANNED CORPORATE ENVIRONMENT IJites in hale I totalin 51 acres in P 9 Valleypointe are now available for purchase, lease or build-to-suit, designed to meet the individual needs of each company. Valleypointe, located in Roanoke County, is the largest planned corporate environment in southwestern Virginia. The total site is 250 acres, fronting two miles on Interstates 581 and 81 and is immediately adjacent to Roanoke Regional Airport. For details, contact Lingerfelt Development Corporation. A Quality Development Of: ~ LINGERFELT DEVELOPMENT CORPORATION • 12 South Third Street Richmond, Virginia 23219 LINGERFELT 18041 644-91 1 1 ~~ V.2 AC PETERS CREEK ROAD THIRLANE ROAD t ~ /~ ROANOKE REGIONAL NRPORT \~ ~~ ~~ .. ~~ c~ a R-a aaac~aoa ~' - ~I ~~~ p ~ a~ ^I .rX/g`s~ n `C,. L11 q~ A~ --:_ al x ~4P ~ ,~G ~" a ~7 ~~ d ~~ ~ w ~ ~ ~ ~` ~ ~~ W a a ` aa4% F ~ ~ ~~ ~ ~ ~ ~ s H ~ S~A~ a ~ O- ~C1 W ~ v ~ ~S ~ `~ a J ~~ G k a ~9~ ~ 0 ~~ ~~~ ~~ ~ '~-~. ~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1993 ORDINANCE AUTHORIZING A USE-NOT-PROVIDED-FOR PERMIT FOR A FIVE YEAR PERIOD TO ALLOW A MAXIMUM OF TWENTY-FIVE (25) CONCERTS PER YEAR TO B~ HELD AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT UPON THE APPLICATION OF THE SABTLR 88AL SOCIl3TY OF VIRGINIA, INC . WHEREAS, the first reading of this ordinance was held on December 15, 1992, and the second reading and public hearing was held January 26, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 5, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a use-not-provided-for permit for a five year period ending September 30, 1997, allowing a maximum of twenty-five (25) summer concerts per year to be held from April until September of each year on a certain tract of real estate containing 2.4 acres (part of Tax Map Number 37.07-1-14) located at Valleypointe Corporate Development Community in the Hollins Magisterial District is hereby authorized. 2. That the applicant has voluntarily proffered the following conditions on the special use permit which the Board of Supervisors hereby accepts: Applicant shall be responsible for complying with all Use and Design Standards contained in § 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of -~ personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be utilized as designated in the application materials. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. 3. That this action is taken upon the application of The Easter Seal Society of Virginia, Inc. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\wp51\agenda\zoning\eastersl.unp AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 26 1993 RESOLIITION 12693-13 CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix NAYS: None A COPY TESTE: /~2P.~~ Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session pF~ AN~F ~ i ~ A 2 O OJ 2 a 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 29, 1993 BOARDOFSUPERVISORS H. ODELL "FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Jan Webb 3433 Frontier Road Roanoke, VA 24012 Dear Ms. Webb: At their regular meeting on Tuesday, January 26, 1993, the Roanoke County Board of Supervisors unanimously approved the request of Unity of Roanoke Valley for a raffle permit. The raffle will be conducted on April 4, 1993. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1993. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~' Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisor Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® Re~yded paper `;, O~ pOANp~-~ ~. 2 p ~ 17 ~ a? 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 29, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Valentine L. Bernys, Jr. 4202 Cordell Drive. S.W. Roanoke, VA 24018-3016 Dear Mr. Bernys: At their regular meeting on Tuesday, January 26, 1993, the Roanoke County Board of Supervisors unanimously approved the request of the Catholic Charities of Southwest Virginia for a raffle permit. The raffle will be conducted on February 20, 1993. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1993. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT: YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DA7E OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~' Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisor Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® Recycled Paper JANUARY 26 'KPH - Vallepointe Special Use Permit Amend to Secondary 6-Year Construction Plan ~ Condemt~ ;nn._.~.._.U.~.ilrty-_-Lrre..Ra-seme~t_-(-Board~- 1-'flacation of Right of Way - Loman Drive ~`6-year Construction Plan /Reso Support - Community Block Grant Fundinq for TAP 4'"Boundary Adjustment with Town of Vinton -Support in General Asm. for Social Service Requests 7c. na - 2 ~ Recognition of Extra Mile Members ~.- presentation on Clean Valley Council(?) ~,,~ Parade Permit Ord ~~°~teso of Appr. - Willis Buchanan /Report on Uses for Parks & Rec Building ,/Site Selection - North County Library ~/ketirement Resos-Freeda Bailey, Carrie Lester ~.~Funding for Improvements for Rutrough Road Reports - Smith Gap, Spring Hollow 1• ~ r- i ~--/ i d /_.3 ~ i/ ~'~ ~• O~ PC~ANO,~-F ti A 2 7 = a 1µ 3 C~_ ~ ~ C~n~xx~#~ .~~ ~~~t~aC~ DEPARTMENT OF HUMAN RESOURCES D. K. COOK DIRECTOR MEMORANDUM ELMER C . HODGE COUNTY ADMNISTRATOR TO: ALL DEPARTMENT HEADS, AND CONSTITUTIONAL OFFICERS FROM: ANITA HAMMERSTROM, TRAINING COORDINATOR-~~ RE: "EXTRA MILE" CLUB BOARD RECOGNITION DATE: December 7, 1992 On December 15, 1992, the Board of Supervisors will recognize employees who have been nominated for the "Extra Mile" Club. Employees in your department may be affected by this. There have been one hundred and seventy-five nominees since May, 1992. One half will be recognized at the December 15, 1992 Board meeting and the other half will be recognized at the Board meeting in January. The Customer Service Resource Committee is delighted with the overwhelming response to this new employee recognition program and hope that you will help make arrangements for those on your staff to attend. Attached is a complete list of the of the nominees. The first two pages (beginning with Saeb Abdelhadi and ending with Brenda Holton) will attend the December, 1992 Board meeting and the last two pages (beginning with Emma Hubbard and ending with Nancy Wright) will attend the January, 1993 meeting. Thank you for your cooperation in this matter. P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 (703) 772-2018 NAME DEPARTMENT Emma Hubbard Finance Susan Jacobs Real Estate Assessment Theresea Janosky Treasurer's Off ice Douglas Jones General Services Edith Jones General Services Jim Jones Parks and Recreation Karen Joyce Parks and Recreation Katina Keith Library Grace Kent Parks and Recreation Tom Kincaid Police Department Nannette Law General Services Edna Lawson MIS Elizabeth Leah Registrar's Office Robert Lewis Social Services Board Mark Light Fire and Rescue Tammie Light Parks and Recreation Larry Logan Fire and Rescue John Loughery Police Department Bruce Lowe Real Estate Assessment Bob McClain Parks and Recreation Eric McElroy Parks and Recreation Steve McGraw Clerk's Office Gail McKenzie Sheriff's Office Karen McMillan Finance Faye Mahone Clerk's Office Delbert Mays General Services Amanda Miller Parks and Recreation Cindy Nipper Engineering Donna Ould Parks and Recreation Susie Owen Economic Development Lloyd Parcel County School Board Jennifer Phelan Parks and Recreation Debbie Pitts Parks and Recreation Charlotte Poff Social Services James Poindexter General Services Pat Puryear Real Estate Assessment Thea Quillen Youth HAven II Melinda Rector Administration Amy Richardson Parks and Recreation Bill Richardson General Services Dianne Roberson Social Services Lynn Rogers Real Estate Assessment Diane Rosapepe Library Garland Rucker General Services Diane St. John Registrar's Office Janet Scheid Planning and Zoning Flo Sellards Communications Myra Sellers Parks and Recreation Danette Semones Parks and Recreation NAME DEPARTMENT Bill Sgrinia Parks and Recreation Dawn Shepard Parks and Recreation Ricky Showalter Parks and Recreation Amy Shurtleff Library Karen Sigmond Parks and Recreation Brenda Smith Treasurer's Office Calvin Smith General Services Gardner Smith General Services Denise Sowder Engineering Jeff Swortzel Police Department Nancy Thomas Treasurer's Office Charles Vaden Real Estate Assessment Jean Vandergrift VPI Extension Service Sherry Vest Treasurer's Office Leigh Anne Vulgan Police Department Leonard Wade Police Department Carolyn Wagner Roanoke Valley Resource Auth. Charlene Walker Utility Department Jeanette Watkins General Services Jennifer Watson Parks and Recreation Vicky Webb MIS Steve White Real Estate Assessment Henry Wiley General Services Maxine Wiley Social Services Robyn Willhide Parks and Recreation Charley Willhide Parks and Recreation Eric Williams Parks and Recreation Diana Wilson MIS Bill Wimmer Real Estate Assessment Greg Wingate Real Estate Assessment Toby Wiseman Utility Department Lisa Woolridge Treasurer's Office Donald Wright Parks and Recreation Nancy Wright Clerk's Office 4 LEGAL NOTICE Notice is hereby given to ail interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, JANUARY 26, 1993, in the Community Room at the Roanoke County Administration Center, 3738 Brambleton Avenue S. W. on the petition of FRED HOLDREN requesting VACATION OF A 50 FOOT UNIMPROVED RIGHT-OF-WAY KNOWN AS LOMAN DRIVE BETWEEN THE INTERSECTION OF DALLAS ROAD AND GOFF ROAD. A copy of the documents related to this request maybe examined in the office of the Department of Development and Inspections, located at the Roanoke County Administration Center. Given under my hand this 29TH DAY OF DECEMBER, 1992 .~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: TUESDAY, JANUARY 12, 1993 TUESDAY, JANUARY 19, 1993 Direct the bill for publication to: MR. FREDERICK R. HOLDREN 6906 GOFF ROAD N. W. ROANOKE, VA. 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, January 26, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of The Easter Seal Society of VA, Inc. to obtain a Special Use Permit to allow summer concerts, located in Valleypointe, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: January 8, 1993 ~n~ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, January 12, 1993 Tuesday, January 19, 1993 Direct the bill for publication to: The Easter Seal Society of VA Inc. P.O. Box 5496 Roanoke, VA 24012 (703) 362-1656 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 P U B L I C N O T I C E Please be advised that the Board of Supervisors of Roanoke County at its meeting on the 26th day of January, 1993, at the Roanoke County Administration Center in Roanoke, Virginia at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to-wit: Establishment of the Six-Year Construction Plan for the secondary system of the State Highways for 1992-1998 as amended. All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the proposed schedule referred to above is on file at the Residency Office, State Highway Department, 714 South Broad Street, Salem, Virginia, Roanoke, Virginia where it is available for public inspection during regular business hours. Mary H. Allen, Clerk Roanoke County Board of Supervisors PUBLISHED IN THE ROANOKE TIMES AND WORLD NEWS ON THE FOLLOWING DATES Tuesday, January 12, 1993 Tuesday, January 19, 1993 BILL TO: Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 P U B L I C N O T I C E Please be advised that the Board of Supervisors of Roanoke County at its meeting on the 26th day of January, 1993, at the Roanoke County Administration Center in Roanoke, Virginia at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to-wit: Establishment of the Six-Year Construction Plan for the secondary system of the State Highways for 1992-1998 as amended. All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the proposed schedule referred to above is on file at the Residency Office, State Highway Department, 714 South Broad Street, Salem, Virginia, Roanoke, Virginia where it is available for public inspection during regular business hours. Mary H. Allen, Clerk Roanoke County Board of Supervisors PUBLISHED IN THE ROANOKE TIMES.AND WORLD NEWS ON THE FOLLOWING DATES Tuesday, January 19, 1993 Tuesday, January 26, 1993 BILL TO: Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 ~/d ~Ybyt. ~4 ll II .. 8 ~a~~ ®dvY~®~~~~~~~ ~~ ~~~~~~~~ DEPARTMENT OF TRANSPORTATION 1481 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER January 4, 1993 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated November 17, 1992, the following addition to the Secondary System of Roanoke County is hereby approved, effective December 29, 1992. ADDITION RIVER RIDGE/FOX FIRE Route 1070 (Elizabeth Drive) - From Route 1043 to Route 1066 Sincerely, U. ~G~~ I Ray D. Pethtel Commissioner LENGTH 0.07 Mi TRANSPORTATION FOR THE 21ST CENTURY MEMORANDUM TO: Members of the Board of Supervisors FROM: Elmer C. Hodge County Administrator DATE: January 22, 1993 SUBJECT: Roanoke Valley Economic Development Partnership Several months ago, I suggested to the Partnership Executive Committee that we get assistance to help increase participation and donations to the Partnership. Len Boone, Beth Daughty and. I met with Maggie O'Brien, President of Hollins College. She was very willing to assist us and assigned Mary Houska to the Partnership. Ms. Houska met with officials and representatives of all localities involved in the Partnership and has now submitted the attached report. The report indicates that the Partnership has a cumbersome organizational structure and serious identity problems. Jim Young, President this year, agreed to appoint an ad hoc committee to review the Houska report and see if some changes could be made to strengthen the Partnership. The committee will consist of elected and appointed officials from each of the governing bodies and representatives from the business community. Lee Eddy had been interviewed when he was chairman last year, and they suggested that possibly he might continue to serve on the committee. If any of you have any questions on this, please let me know. I would prefer to keep this information in proper perspective until it can be worked through by the ad hoc committee. Partnership activity has improved during the past few moths. However I still think much needs to be done. '-. . , ~ '` fr1 n ,.~3 A STUDY OF COMMUNITY SUPPORT OF THE ROANOKE VALLEY ECONOMIC DEVELOPMENT PARTNERSHIP WITH RECOMMENDATIONS To the Executive Committee of the Partnership Early this Fall, Elizabeth Doughty, Executive Director of the Partnership, asked me to prepare a proposal to study why private financial support for the Partnership is declining and why a number of Board members seem to have very little interest in the Partner- ship. I proposed focus luncheons with small groups of representa- tive members (present, former, or prospective) from each of the governmental subdivisions which are currently part of the Partner- ship. The Executive Committee approved this proposal. I met with five groups of business leaders, Chamber officials, and elected government office holders at these focus lunches. Each group represented a geographic constituency of the Partnership. These five areas were: Botetourt County, Franklin County, Roanoke City, Roanoke County/Salem, and Vinton. These lunches were held at restaurants in each area. Participants were sent a letter inviting them, in the name of Hollins College and the Partnership, to a focus luncheon to discuss industrial development in the Roanoke Valley. Except for Botetourt County, in which Donna Thompson, Executive Director of the Chamber of Commerce, telephoned people urging them to come, participants were not personally contacted. My reason for stressing the form of invitation is that, aside from the Botetourt County luncheon participants, the others responded without additional prodding and are, therefore, I assume, especial- ly motivated either by good will to the partnership or interest in the industrial development of the area. Roughly, 30$ of those invited responded favorably and about 21~ actually came to lunch. I wrote summaries of each of these meetings and sent them to Elizabeth Doughty. This report is divided into two parts. In the first part I report about the most significant comments made at these luncheons; in the second part, I make recommendations about what actions the partnership might take to remedy its problems. Pa I A Synopsis of What People Said at these Focus Luncheons: 1. Confusion About the Role of the Partnership: Except for those people who are members of the Partnership's board or one of its committees, founders of the Partnership, or affiliated in some other major way, there is considerable confusion about the role of the Partnership. There is, in fact, much confu- sion about what roles the various Chambers play in regional a economic development, as well as the roles of the local governments' economic development staff, and all sorts of other organizations, some a hoc, some long term, which identify themselves as having an economic development mission. I talked with contributing members and regional economic development activists who have no idea about what the function of the Partnership is. 2. The Newsletter as a Communications tool to the Community: Only the most fervent supporters of the Partnership and local economic development read the Newsletter. Among those who did read it, there was strong direction towards having more information about the activities of the Partnership (everyone understood the confidentiality limitations), and about economic development in the Roanoke Valley generally. One contributor stated forcefully that he wanted to see an accounting periodically in the Newsletter of how the Partner- ship spends its funds. People seemed to want more information printed in a simpler format. 3. Support from some government constituencies weak: There has been discussion within both the Franklin County Board of Supervisors and the Vinton Town Council of withdrawing financial support for the Partnershi M other than the three central governments, gRoanoke,City, Roanoke County and Salem City, continued financial support for the Partnership is at least somewhat precarious. 4. Reasons suggested for waning financial support from the private sector: The timing of the decline in financial support from the private sector (i.e. since 1989) suggests that the current recession is partly responsible for the decline in support. Along with the recession, the reduction of state support for the arts, museums, public television and radio, etc., coupled with the decline of Roanoke-home-office businesses has placed more demands on other business donors. Certainly, other fund-raising efforts in the Roanoke Valley are experiencing short-falls. At every luncheon, however, participants voiced concern about what I will call the cost/benefits of continued su Partnership. Simply put the PPort of the widely held perceptions in thepbusiness h ommunity eor ramong elected office holders that either the Partnership has brought industry to some other area, but not theirs, or that the Partnership doesn't seem to be doing much at all. When announcements are made in the Roanoke TimAC of new businesses coming to the area, the Partnership's role is mentioned only briefly. 5. Problems with the Bylaws of the Partnership: The three most knowledgeable groups identified the Bylaws as a major source of problems for the Partnership. Roanoke City businessmen who are long-term supporters of the Partnership did not think 3 government officials, elected or appointed, should be on the Partnership's board. These businessmen pointed out the absence of business decision-makers; they think this is a major obstacle in raising money. Elected office holders said they, too, were shocked to observe the composition of the Executive Committee and Board of the Partnership. These elected office holders thought governments should be repre- sented, but by elected office holders, not appointed. The opinion voiced by those participating in these three luncheon discussions is that a major role on the Executive Committee allocated to appointed public officials is counter- purposeful and, perhaps, a principal cause of the Partner- ship's problems. Those who are most knowledgeable about the Bylaws suggest there are other problems as well and recommend a thorough study and revision of the Partnership's Bylaws. 6• A recommendation to enlist business people in recruiting business prospects. People in two groups suggested that face- to-face interactions with the decision-makers of businesses which are potential prospects for location in the Roanoke area are much more productive than mailed brochures. They recom- mended that a way could be found to have Roanoke business people, when they are traveling, call on identified prospects. Not only might this increase the number of businesses moving to Roanoke, but also it would turn more business people into active participants and knowledgeable supporters of the Partnership. 7• Tourism: Almost everyone who took part in the luncheon is enthusiastic about marketing the tourist attractions uof this area better than the area is now doing. They are uncertain about whether tourism will bring more industry to the area, but they do think it is a potential source of additional employment. Almost all think this is a promising step for the area, but no one associates the Partnership with the promotion of regional tourism. 8. Some personal observations: I have both a positive and a negative observation. The Partnership has some good friends out there who are strong believers in the necessity for the Partnership and are eager to help in any way they can. On the other hand, I am disappointed that even among these enthusiastic friends there are few people who really seem to think about benefits coming to the region as a whole, rather than simply enhancing their own locality, Man are blame other governments for failures to cooperate, but cthey are slow to support an initiative originating elsewhere. Par_ Recommendations: I will begin with a few general observations. 4 First, the economic interrelationships between the various governmental units in this region apparently are not understood by many of the leaders with whom I talked. Roanoke City and County will benefit no matter where in the area economic activity locates. Indeed, they will benefit if economic activity locates anywhere for which Roanoke is the central place; that is, the urban center which provides transportation, wholesale and retail trade, services, and manufactured products for a broad geographic area. Both the city and the county benefit when industry locates in either one's jurisdiction. Such is the interactive relationship within an urban area and between an urban area and its hinterlands. Furthermore, increased employment in the urban center provides additional alternative employment opportunities for people living in the surrounding counties, thus stimulating those economies. Unfortu- nately, jurisdictional rivalries persist in the Roanoke area and seem to outweigh the obvious need to cooperate. Second, the necessity to attract economic activity to the region is becoming more urgent each day. Neither the state of Virginia nor southwestern Virginia, including the Roanoke Valley, have been as successful as most of the rest of the southeast in persuading desirable employers to locate here. The absence of economic development leadership from Richmond places a heavier burden on localities. The response in the recent past to greater Roanoke's steady loss of substantial employment has been for various organizations to establish economic development positions, or form economic development committees, task forces, or study groups. Instead of uniting in a cooperative, well-organized program to market the area to prospective businesses, they are competitive with each other (although certainly there are occasions when they work cooperatively together). If business and community leaders in Roanoke are confused about which organization is responsible for economic development initiatives in the greater Roanoke area, surely outsiders will be confused. The founders of the Roanoke Valley Economic Development Partnership must have thought that they had found the answer to the dilemma of local governments and Chambers competing with each other instead of working together to attract economic development. The Partnership is the only reasonable solution. Unfortunately, there is every indication that the Partnership is in trouble and is losing its financial support. As its budget has dwindled, so has its staff size. At a time when confidence in the future of the Roanoke area economy plummets, the Partnershi staff is fighting a losing battle for survival. W1What tis smost puzzling is not the sharp decline in the Partnership's financial 5 support, but why so many board members show little interest in the Partnership's present problems and in its future. Here are my recommendations: 1. I recommend the formation of an hoc committee of elected office holders, Chamber and business leaders to rewrite the Bylaws and the Articles of Incorporation of the Partnership. The composition of the Board of Directors and Executive Committee requires particular attention. It is important that this ad hoc committee be representative. However, small committees are much more productive than larger ones. The following people, with whom I lunched, are, in my opinion, especially dedicated to the survival and future success of the Partnership: Joe Bush, Lee Eddy, Weldon Lawrence, Sid Mason, Dick Popp, Donna Thompson, and Jay Turner. 2, The second challenge for this proposed ad hoc committee is one which relates directly to the previous recommendation. It is imperative that a way be found for all economic development activities in the area to work together so that they act and present themselves as a single cooperative body. For this outcome to have any likelihood of success, a member of the Roanoke City Council should also be a member of this proposed a o committee. 3. The Partnership will not survive unless it communicates better about what it is doing to both its contributing members and to the community at large. The Partnership may need the leverage of an infor~ged community to firmly establish its role as a major player in economic development in the Roanoke Valley. As a first step, the Newsletter needs to be revamped to: 1) provide more information about the Partnership and its economic development activities, 2) remind readers about what the Partnership's functions are and how it interacts with other economic devel- opment agencies, 3) demonstrate its regional economic development leadership by providing more information about eco- nomic development in the area. These changes in the Newsletter can be accomplished in a straight-forward way without additional strains on the resources of the Partnership. The Partnership needs the assistance of local media to publicize its regional economic development activities. It 6 also would help if the media began to call upon the Executive Director for her expert comments on regional economic develop- ment matters. With increased concern about the future of the Roanoke area economy, a possible subject for a feature story in the Roanoke Times would be how the regional economic development process is supposed to work and the reasons why things are not going as well as they ought to be in Roanoke. The Partnership staff, with the help of active Board members, needs to seek out opportunities to give talks on regional economic development and the role of the Partnership to area organizations. It is imperative for the survival of the Partnership that the community begins to associate the Partnership with a major role in the regional economic development process in the Roanoke Valley. 4. The suggestion from participants at two luncheons that personal contacts with businesses looking for new locations are considerably more productive than mailed information is correct. There are hundreds (perhaps thousands) of localities trying to attract new economic activity. A short personal call by a Roanoke businessperson is much more likely to lead to success. Soliciting volunteers to do this and working out how to set it up is better done by a committee of businessmen. 5. While working on this study, I have interacting with the Partnership office many times. It is my observation that the three full-time employees are very busy. They get little help from the Partnership Board. Perhaps this is because many of the Board members are members simply because of another position which they hold, not because of their interest in the Partnership or economic development. Amore active Partner- ship means that the staff should be expanded and it means that they will need the active assistance of their Board. Mary D. Houska Economics Department Hollins College January 8, 1993