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HomeMy WebLinkAbout2/9/1993 - RegularO~ ROAN ,~,~ L i ~ ~~ a C~~~~~ ~~ ~a~x~~ ~e 1838 ., ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 9, 1993 Re ula Welcome to the Roanoke County Board of Supe ei f urth Tuesday a t3:0 meetings are held on the second ~ oOda maon the fourth Tuesday of eac p,m. Public hearings are held at p month. Deviations from this schedule will be announced. A. OPENING CEREM01~1IES (3:00 P.M.) 1, Roll Call. M,I, PRESENT AT 3:03 P.M. 2. Irnocation: The Reveren rd Lutheran Church Good Sheph 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNTrIONS, ~! AWARDS 1, Introduction of the Cable Television G ormationt0 `~ Manager. (Anne Marie Green, Public In i ®aecyded Pacer NONE H, SECOND READING OF ORDINANCES 1, Ordinance Amending ands Reenacting Section 7-1~ Buildin Code" of Chapter ' "Permit Fees" of Article II, g Building Re¢ulations of the Roanoke County Code 1 Permit Monthly Billing of Certain Permits. (Arnold Cove; Director of Engineering & Inspections) 0-2993-3 gL_~,T MOTION TO ADOPT ORD URC 2. Ordinance Amending and Reenacting oe Obensha pa_ es, of the Roanoke County Cod (J Sr. Assistant County Attorney) 0-2993-4 EGK MOTION TO ADOPT ORD . v~ c uT .T Fl~K T REAM t'l l Lv L NAYS HCN 3, Ordinance Authorizing a Lease with teal Est to Loc Youth Soccer Club, I ek fat V neyard Park #2. (I North of Glade Cre Mahoney, County Attorney) R~ T MOTION TO CO~~i~ TO 2/23/93 UW I, APPOINTMENTS 1. League of Older Americans Advisory Council. -.~v~ur FYPiRTNG 3/31/94. 1 Liu~l +~ J. CONSENT AGENDA 3 CONSENT AG= A ~,I, MATTERS LISTED U BOLD TO BE ROUTINE AND ARE CONSIDERED BY THE WILL BE ENACTED BY ONE RESOLUTION IN S D SAD, OR FORMS LISTED BELOW' ~ DI ~pMOT~ CONSENT THAT ITEM WII~L BE REMOVED AGENDA AND ~'I' BE CONSIDERED SEPARATELY. RR=-5 B MOTION TO ADOPT RESO URC 1, Request for Public-Private Partnership Funds for ox Cable, Inc. A-2993-S.a A-2993-S.b A-2993-S.c A-2993-S.d R-2993-S.e R 2993-5.f A-2993-S.g 2, Donation of Drainage Easement Balsam Drive Drainage Project. in Connection with the 3, Acknowledgement of Acceptance of 0.36 Miles of Buckhor~ Road into the VDOT Secondary System. 4, Approval of a Raffle Permit from North Cross School. 5, Request for Acceptance of Flintln Se ondary Syst ~J Virginia Department of Transportatio (, Request for Acceptance of Tinkerdn Se ondary Syste Virginia Department of Transportatio 7, Donation of Drainage Easement Oakland Blvd. Project (P-127) in Connection with 4 ht-of-way and g• Acceptance of DonationAs reementR for the Bushdale Authorization to Execute g Road Rural Addition Project. Ap2993-S.h PORTS AND INQUIRIES OF BOARD MEMBERS K. ~ -7V1 L'a~•s~--- PASSED THEIR 1993-94 BUDGET. lv~,., i 1, . ~. - CATAWBA DISTRICT WITH ~IIM• I,, CI'T'IZENS' COMII~NTS AND COh~~CATIONS N= M• REPORTS ITEMS Uvv 1, General Fund Unappropriated Balance 2, Capital Fund Unappropriated Balance 5 =*~~T..~MOTEL "l~~• t7 \l 1 L -. ~~ ~ rrc~OT/1A 3. Board Contingency Fund 4. Accounts Paid -January 1993 5. Status Report on Alternative Discharge Sewage Treatmen Systems (. Statement of the Treasurer's Accountability p~ Irnestments and Portfolio Policy as of January 31, 1993. N. WORK SESSION 1, Budget Work Session on Revenues yVAIW ~~-'-- COLLECTION IN BUDGET AT THIS TIlViE nvri~ ""~ ...`~_ _ _ _ _ r 11VF.FS ON 7/1/93. SCHOOLS AND COUN'T'Y EMP.. O, EXECiJTIVE SESSION pursuant to thee~ °and 3v.Tlr o d s~ 344 (a) (1) To discuss a personnel matt , ( ) well lot 7 LE( the disposition of publicly held proG L 'rIGATIUN )(WAS MATTER REGARSEWER CONTRACT) CONTRACT AND gCN MOTION AT 5:10 P.M. URC p. CERTIFICATION RESOLUTION R- 6 AT 6:12 PM URC Q. ADJOitRNNIENT BT T MOTION AT 6:13 P.M. iJVV ,~„ff~~,~ O~ JOAN kF Z ~~ z v a 1838 OANO~ COUNTY BOARD OF SiJpERVISORS R AGENDA FEBRUARY 9,1993 ivisors meeting. Regular Board of Supe Welcome to the Ro n the second Tuesday and the fourth Tuesday at 3:01 meetings are held o .m on the fourth Tuesday of eacl p,m, Public hearings are held at 7:00 P onth. Deviations from this schedule will be announced. m A, OPENING CEREMONIES (3:00 P.M•) 1, Roll Call. 2, Location: The Reverend J L theran~Church Good Shepherd 3, Pledge of Allegiance to the United States Flag. VESTS TO POSTPONE, ADD TO, OR CHANGE Tl B, REQ ORDER OF AGENDA ITEMS OCIAMATIONS, RESOLUTIONS, RECOG1vITIONS, A C. PR AWARDS Introduction of the Cable Television G~rmationtOffi 1. Manager. (Anne Marie Green, Public In o D. NEW BUSINESS Presentation from the Roanoke Valley Poverty Task F 1. i ® Recyded Paper E. F. G. H. ed Edlich, Executive Director, Total Action Against (T poverty) artment for Request from the Social Se Bud e D (Beta Busher, Appropriation to the et Direct r) g Management and Budg uest to Establish Incentive Fund for CleanupD°rector) 1 Req & Zoning Dumps• (Terry Harrington, Planning 2. 3. REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC ~~INGS FIRST READING OF ORDINANCES SECOND READING OF ORDINANCES and Reenacting ~~ Section 7-~ 1, Ordinance Amending "Building Code of Chapter "Permit Fees" of Article II, Code Buil_ nTReQulations of the Ro Pe mits. (Arnold Cam' Permit Monthly Billing of Certaln Director of Engineering & Inspections) and Reenacting Chapter 2, Ordinance Amending Code. (JOe Obensh~ pa_r=, of the Roanoke County Sr. Assistant County Attorney) Ordinance Authorizing a Lease with th I Est to Loca 3 Youth Soccer Club, Inc. at V1ne arde Park #Z• (1 North of Glade Creek y Mahoney, County Attorney) a I. AppOINTMENTS 1, League of Older Americans Advisory Council. J• CONSENT AGENDA ~ AGENDA A~ MA~~ LIS~D UNDER THE CONSE _--- NSIDEI~D BY THE BOARD TO BE ROi)'TIlVE A~ ARE CO WILL BE ENACTED BY ONE RESO ~SSION IS DESIRED, OR FORMS LISTED BELO ~ ~ED FROM THE CONSENT THAT ITEM ~- BE RE GENDA AND WII~L BE CONSIDERED SEPARAI'ELY• A Re uest for Public-Private Partnership Funds for Co'. 1. q Cable, Inc. ovation of Drainage Easement in Connection with tr 2. D Balsam Drive Drainage Project. Acknowledgement of Acceptance of 0.36 Miles of Buckho~ 3• S stem. Road into the VDOT Secondary y , A naval of a Raffle Permit from North Cross School. 4 PP Re uest for Acceptance of Flintlock Rnda ~ Syste 5. q Virginia Department of Transportatton Seco ry 6, Request for Acceptance of Tinkerda Se ondary SystE Virginia Department of Transportation 7, Donation of Drainage Easement in Connection with Oakland Blvd. Project (P-127) g, Acceptance of Donations ofen R f rt the Bush Authorization to Execute Agreem Road Rural Addition Project. 3 REPORTS AND INQ~S OF BOARD MEMBERS K. CITIZENS' CONIlVIENTS AND COMMUNICATIONS L. M, REPORTS 1, General Fund Unappropriated Balance 2, Capital Fund Unappropriated Balance 3, Board Contingency Fund 4, Accounts Paid -January 1993 Status Report on Alternative Discharge Sewage Treatmer 5. Systems 6, Statement of the Treasurer's A anua to 31 1993. Investments and Portfolio Policy as of J ry N, WORK SESSION 1, Budget Work Session on Revenues UTIVE SESSION pursuant to the Code o 3vTl~dlsc O• EXEC ersonnel matter; and ( ) 344 (a) (1) To discuss a p p p ~, well lot . the disposition of publicly held ro er ( ) P. CER~I~TION RESOLUTION Q, ADJOi:fRNMENT 4 ACTION NO. ~ / ITEM NOMBER OF THE BOARD OF SpPERiNISTRATION CENNTER AT A REGIILAR MEETING VIRGINIA HELD AT THE ROp,NORE COONTY ~ COONTY~ 1993 February 9, poverty MEETING DATE: Presentation from the Roanoke Val eY AGENDA ITEM: Task Force MINISTRp,TOR'S COMMENTS' COIINT7( ~ SOMMARY OF INFOR~TION: leaders and Total Action Against pOVter~ unity short and long In 1991, local comet to develop oor. Efforts include a 37-person task Force the p workin formed roblems facing solutions to critical p th interviews an of aEducation ublic hearings, several in-dep the topics and Specia five P The result was a report on Housing ment, Health, Council ~ sessions. Employment and Economic Develop to the public. The Task Force has ~e dations an Action populations. resent its reco the eight members to P TAp will present Director of resentation wi Executive 9 meeting. His p Ted Edlich, the February related to or of conce reCi ae thosenr co endations specif ically in to Roanoke County. ~~ Elmer C. Hodge County Administrator -- ---------------------- VOTE ----------------------ACTION No Yes Motion bY~ Eddy - - ppproved ( ) Johnson - - Denied ( ) Kohinke - - Received ( ) Minnix - Referred ` ; Nickens - - To 1~ ~ ~ '~ ;^ the Overview of Recommendations ask Force Strategy T Report of the Poverty oke County Board of Supervisors Related. to the Roan presented by Ted Edlich February 9, 1993 p has developed into the premier Over the past 27 years, TA Virginia and one of the best in the community-action agency in ort we have our success is due to the generous supp country. Part of We have also from the local governments in the area. Individual received. support. a significant increase in community 220,000 during experienced roximately ontributions and donations totalled aPP c the last fiscal ye~'• the Poverty Strategy as the video clearly demonstrates, But et satisfied all the ce found that our best efforts have not y o continuing to Task For fitted t ds in our community. We remain comet le to achieve nee and as we all strugg extend a hand up to those in need, ur support and continued funding for lasting economic recovery, yo our programs is as important as ever. in our overty ' s broad examination of the effects °f P dations in th From it ecific recommen resented 176 sP area, the Task Force P ~ This afternoon, I ask for your report mailed to you last August. attention to just seven areas. Fundin for Em to ment Trainin Pro rams trict Employment Annual federal funding for the Fifth Dis ecreased from $12 million in 1978 to about Training Consortium has d As a result, job training necessary to secure $1.5 million today wage can be provided to only steady employment that pays a living o ulation of 10,000. about 1,000 of an eligible P P Industry Councils throughout In 1989, all of the Private anding din requesting $10 million of State funds for exp d Virginia Koine ainin programs. This request was not inclu e local employment tr g and to this day, the Commonwealth of Virginia in the budget, oor. We urge tributes no money to employment training for the p con ro rams be returned ou to join us in asking that federally funded p g Y in adding State funds to to their 1978 levels and that Virginia beg _ assist in this area. Four- ear De ree Pro ram in Roanoke olitan area in Roanoke is the heart of the largest metrop It is Vir inia without a public four-year college or university. g eciall the im erative that the people of our community, and esp Y P nta ed, have easy access to the broadest range of education disadva g The Task Force report suggests that the Roanoke and training. Board of Supervisors join the Mayor and City Council of County oanoke and the Mayor and City Council of Salem in convening a R stud commission to investigate and promote the location of special y - ear baccalaureate degree-granting institution in the Roanoke four y Valley. 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Z -~: ~ ~~ Q 4"~Ur~ .~i ~" ~+ 41 ~ ~ '~ ,~ O ti ~ pj 0' ~ O Vi ~ ~ 0.1 ~ "p 0~1 ~ •.C~' ~~ ~ (p •~ ^ .w+ o ~ ~ ..~i „++..~ ~ ~ ~ •yCli v ~ ~ ~ ~ ~ ~ ~ Q V ~ O tll ~ u 0 y N ~ ~ cti ~ Qj ~aC1 csS ~, 'd ~ ~ G~ .w.~ "L~ "" .--~ ~ Qj "'O y "' z., ~, cn >, G1 v~ v .,~ 1 ~ C ~a~ U .~ v ~ ''-' ti r-, cn u ...~ ~. ~~~ .~ ~~s3 Tj ov~ cn ~ ~~, ~ ° ~ ~ ~ ~~°p~ ~ ~ v ~ ~ ~c ~ o ?(1 v ° ~ O A 1 c~ -p ~ 9 , T~ ° O S], ~ •~ cC U (n ° ~ } /~ U " s.. ~ ~ Q ~ ~ c. '• " / ' V ~ I ~ mo Wu ° ~ ~ / ~ W "'V ~ / 1 ~ ~ . ~ ~ ~ ~ , ./ r ` v O ~ ~~4 / ([ ~! ~~V y( ms ) ' ~ V ~I ~~"q ~~''1 ~ ' ' y"~ wy +J ~ W /'\ h+l o/ /~ ~ `~ ~ ~ ~ ~ ~ V O ~ ~ •^q a .1 /~ 1 ~ +I •i~l 1 u ~1 / ~ W~ r~ •~ ~ 4~ ~ hq •~ lye^J./~/~J . ~ O •~ ~ ~ ° ~I ~ ~./ V 3 ~ ` V W a~oA c r,~-, ao ' O ~c U ~ ~ °° ~ W -o (n s-1 "" a~o~ N ~ ~ ~v~ /1 ~ ~I .L~ ~y - ~~ ~ J 'y {~1 •~° '~~ ~ ~ ~ ~N ~,y `" V 0 .y . N U LFr ~~~°1 . H a, ° ~. .{J `n3 ~s ~ ;o ~ , ~ .~ . o ~ , v ~ v-o 3 0.0 ~.~ ° ... co ~. ~, ~ ~ a, ~ ff ~ ~ X o ~ ~ ~ ~ ~ J ,~ .~ G1 '~ b0 ~ C1 ~'~ ~ ~ ~ ~ v ~ ~ ~ O . ~ ~ O ~ ~ ~~ 3 ~ v v•v~o ~ ~~ ~ ~ o ° ~v.~ v ~ ~ 'C3 ~, ~ cn ~ ~ °' >, b0 'd ~ .max ~ ~" ~ ~ o ~ ~ ,st o ~ a p Q. ~ O ~ ''_' u ~ ~ ~ •v ~ ~ Q O ~ o ei " .~ ~ Q, 41 ~ V ~ 41 • ~ ~ ~ . 3 ~ O ~ ~ O ~ '~ ~ ~ ~ ° 3 ~ ~ o ~~ v o ;33 ~ ~~ ~ ~, o°~'a ~ ~ o ~ O +, ..O `~ ~ ~ a z `~ ~ ~ ~ O b0 '~ Fe ~ ~ .~ ~ ~ ~ ~oo w { ~ V •~ O ~ 4J ~ ~ cn ~ .., W '}' a~ 41 ~ ~ ~'' a ~, ... ~ ~ c n z° cq ~ F...i '~ p ~ ~~ ~ '" .'" v "C3 ~ cC ~ v ~, o o ~ v •~ '~ ~ O O ~ ~ ~ ~°~ ~ , 3 ~ ~ ~ o o~ ~ ~~~~ ~ ~ •~~ ~ ~ o w ~~.~ ~ ~~ ~ ~ •~ ~ xr ~ ~ ~ ~ ~,., R~ _ o, ms's bo U C ~. ~ ~ y o ~ ff - o , ~ U _ ~ ~ y, o _ ~+,+ ~ w ~ o ~ ~ ~ ~ b0 p ~ yr i--i ~ ,~ ~ .~ C b4 ~ ~ ~ "" ~ ~ ~ o ~ ~ o x :~ C 'n ~ ~~~~ ~ ~ ~~x ~ ~ ~ ~ ~ • a ~ O ~ chi ~ ~ ' ,~ t~ p ~ ~.~, ~ ~~ V ~'~'', ~ ~ ~ O ~ 0 ~ ~ ~ ~ 3 w ~ ~~~~ ~~a ~ ~ '; . ~~ ~ o ~'~ ~ ~ ~ _ +~ ~ z ~ p q ~ ~ ~ ~ •N O O O ~ ~ N .~ ~~ 0 ~ O ~ ~ ~J MO .~ ~ i w R1 ~ ~U~ ~s , ~~ ~ ~ y ~ y ~ •~ ~ +~ ~ y o ~ ~ a~ ~ ~ ~ ~ ~ +"~ ~ ~ ~ p ~ 3 `~ ~ ~ ~ ~p O w 41 O ~~ o ° ~ ~ ~ ~~ off ~ ° ~~•~ `~ O ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ '~ ~ ~ ~ ~bA 'd ~ ~ a' O 4 ~ x. ~ ,~ •~ ~ ^w., .fl ~ ,~ ~` ~ y .,,, O bA V .~' ~~~ ~~ .~o~~~ °v~~ ~•^ ~~ moo ~.~0 x~ obo~vo 3 ip. ~ O ~ ~ ~ v v 3 ~ 'LS D, sue. p ~ ~ b~A ~ .r ~ 'a' c~C .~ '~ ~ C: s.. a ~1. ~ ,4; .~ ~ tom. ~ .~ }~„ ~ ~ p V ~~. 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A-2993-1 ITEM NUMBER ~._°~ AT A REGULAR MEETING O E ROANOI~ OUN'I'Y ADM NISOTRATION CENTER COUNTY, VIRGINIA HELD AT TH MEETING DATE: February 9, 1993 AGENDA ITEM: Appropriation Request for Social Services Department FY 1992-93 Budget. COUNTY ADMINISTRATOR'S COMMENTS: ~~~,~,.,.,.~,z1,~..~ ~.~~~'~ SUMMARY OF INFORMATION: In the past two years, the State Department of Social Services has changed its funding methodology for reimbursement to the locality of its share of program costs. Prior to this time, the State appropriated their yearly allocation at the beginning of the budget year and the County contributed the local match in the normal budget process. The State is now allocating a portion of the funds at the beginning of the budget year and supplementing the local budget periodically throughout the year, as needed. Due to the methodology change the County will need to appropriate these additional State revenues to the Department of Social Services. Attached for your review is a summary of caseload information for the various programs maintained by the Department of Social Services. (See Attachment A on page 3 of this report.) FISCAL IMPACT: Supplemental State funds have been received for the following program areas: Auxiliary Grant $ 8,336 000) (15 Adoption Subsidy , 886 52 Foster Care Special Needs Adoption , 10,608 Other Purchased Services 150,884 1 3 Independent Living Grant 2$ O9 252 .-v - v~ The appropriation would be an increase of the State Welfare Grant of $209,252 and an increase in the Social Services operating budget in the amounts and program categories identified above. No County match is required at this time. STAFF RECOMMENDATION: Staff recommends the appropriation in the amount of $209,252 in supplemental Welfare Grant funds from the State and the corresponding appropriation of $209,252 to the Social Services Public Assistance operating budget for FY 1992- 93. Respectfully submitted, ~~ ~~ ~ ~ Reta R. Busher Director, Management and Budget Approved ( ~ Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry (` _ Nickens to appropriate funds Approved by, ~~~ ~~~- Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy - ~. - Johnson - x .- Kohinke - X - Minnix X - - Nickens - x - - - cc: File Reta Busher, Director, Management & Diane Hyatt, Director, Finance Dr. Betty McCrary, Director, Social Budget Services 2 ~~~ ATTACHMENT A CASELOAD STATISTICAL SUMMARY The Department of Social Services administers twelve Public Assistance (PA) benefit programs. These programs are Food Stamps, Aid to Families with Dependent Children, Medicaid, State-Local Hospitalization, Auxiliary Grant, ADC-Foster Care, Emergency Assistance, Refugee Resettlement, Adoption Subsidy, Special Needs Adoption, General Relief, and Energy Assistance. All of these programs, except General Relief, are mandated programs. The cost for these public assistance pVrogra7ms 553eFY 91192 PAlbudget wasl$1058,190e last three years. The FY 90-91 PA budget , and the estimated PA budget for FY 92-93 will be $1,213,064. Caseloads for PA administration are also increasing. In July 1991, there were a total of 3,127 PA cases, 5,057 recipients. In December 1992, there was a total of 3,806 cases, 6,384 recipients. During this 18 month time period, there were 700 new Public Assistance cases found eligible for benefits. In January 1993, the Department of Social Services took 365 new applications, and there were 390 pending applications for Fublic Assistance. This drastic increase in Public Assistance has occurred prior to layoffs at Dominion (to begin in March), Gardner Denver (to begin in March) and Sears (to begin in April). When Sears first established the center, there were many persons receiving Aid to Families with Dependent Children and Food Stamps who went to work with Sears. As a result of employment, many cases were closed to either one or both of these PA categories. We anticipate that employees of these three companies who reside in Roanoke County will be making application for PA at the time of layoffs. Most persons who receive unemployment and almost all persons who do not receive unemployment, will be eligible for food stamps once the layoff occurs and the application is processed. Some noted current trends in applications received are applications from first time applicants, self-employed persons who have experienced a medical emergency and are unable to work, and part-time employees who have experienced a cut in hours without prior notice from the employer. Most first time applicants have already used their unemployment, savings, and sold personal possessions before coming in to apply. Many applicants apologize and are embarrassed for having to ask for help. 3 ACTION NO. ITEM NO. 1 A-2993-2 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Request to Establish Incentive Fund For Cleanup of Illegal Dumps COUNTY ADMINISTRATOR'S COMMENTS: ~~~ ~~ BACKGROUND' Section 13-14 of the Roanoke County Code requires that Roanoke County property owners maintain their property free of trash. Along many public roads throughout the County, roadside trash has, and is being illegally disposed of without the knowledge or consent of the property owners. Under the provisions of our code, the property owner is responsible for the cleanup, even though the owner is often the victim of the illegal dumping. In enforcing this section of the code, the Department of Planning and Zoning attempts to work with these property owners to clean up the property. Pursuit of legal action to achieve compliance has been an option of last resort, because of the Court's perception that the property owner is the victim of the illegal dumping. In many cases the property owner is able to arrange for the illegal trash to be cleaned up and hauled to the landfill. However, because of the landfill tipping fees in effect, the owner is prohibited from pursuing this option because of an inability to pay for the tipping fees. Nature of Request: The staff proposes that the Board of Supervisors establish a $10,000 incentive fund that could be used to cover tipping fees resulting from the cleanup of trash from roadside dumps. Property owners wishing to use these funds to cover the tipping fees would make a written application to the County. The County, prior to authorizing the payment of the tipping fees, would evaluate the application against criteria established to administer the fund. These criteria are currently under development, but would include _ ~ "~ 2 items such as: * The illegal dump is adjacent to a public road within Roanoke County (excluding Vinton). * The site has been used as a disposal area by illegal "dumpers", without the knowledge or consent of the property owner. * The property owner has made a credible proposal to Roanoke County to alleviate future dumping on the property. * The owner is able to arrange for the removal and transport of the refuse to the landfill. * Certification by the owner that the refuse only contains material that can be legally disposed of at the landfill. Applications would be reviewed and evaluated by the Departments of Planning and General Services. Those meeting the criteria would be approved contingent upon the availability of funds. FISCAL IMPACT' An appropriation of $10,000 is requested from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board appropriate $10,000 from the Board Contingency Fund to be used as a County controlled incentive fund to cover the tipping fees associated with the cleanup of illegal dumps. Respectfully Submitted, -R--~ Terr`anc Har ngton Direct of Planning and Zoning Approved, ~v-~~ Elmer C. Hodge County Administrator Action Approved (x) Motion by uarr~ c~ N; c-kPn~ Eddy Denied ( ) Johnson Received ( ) Boar Contingency Funds _ Kohinke Referred Minnix to Nickens '~ 3 Vote No Yes Abstain X x x x x cc: File Terrance L. Harrington, Director, Planning & Zoning Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility Gardner Smith, Director, General Services C: \W P51 \AGENDA\BRTRASH S P ~ ¢ AT A REGULAR MEETING OF THE BOARD OF SOPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TOESDAY, FEBRIIARY 9, 1993 ORDINANCE 2993-3 AMENDING AND REENACTING SECTION 7-18. "PERMIT FEES" OF ARTICLE II. "BIIILDING CODE" OF CHAPTER 7, BIIILDING REGULATIONS OF THE ROANORE COUNTY CODE TO PERMIT MONTHLY BILLING OF CERTAIN PERMITS WHEREAS, Section 7-18 of the Roanoke County Code requires the payment of fees prior to the issuance of any permits required by the building code or ordinance; and WHEREAS, the Department of Engineering & Inspections has developed an automated billing system in conjunction with other county departments to permit billing of contractors on a monthly basis for such permits; and WHEREAS, such a monthly billing procedure is designed to improve customer service by permitting certain permits to be obtained by phone, to reduce the volume of traffic to the County Administration Center and to increase revenue; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading on February 9, 1993. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 7-18. "Permit fees" of Article II. "BUILDING CODE" of Chapter 7 BUILDING REGULATIONS of the Roanoke County Code be amended and reenacted as follows: Sec. 7-18. Permit fees. No permit required by the building code adopted by Section 7- 16 or by Section 7-17 shall be issued by the county until the fees 1 obtaining the permit shall pay a sum equal to twice the normal permit fee and payment thereof shall not relieve such person from prosecution for violating the building code by commencing work without the permit. 2. This ordinance shall be in effect from and after the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Circuit Court C. O. Clemens, Judge Kenneth Trabue, Judge Steven A. McGraw, Clerk 2 Family Court Services Joseph M. Clark, II, Judge Philip Trompeter, Judge Peggy H. Gray, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Ave S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant Cty Adm Don C. Myers, Assistant Cty Adm Diane D. Hyatt, Dir., Finance O. Arnold Covey, Dir., Eng & Inspections Terrance L. Harrington, Dir., Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith „ Dir., General Services Dir., Parks & Recreation Elaine Carver, Dir., Procurement John D. Willey, Dir., Real Estate Assessment ACTION # ITEM NUMBER N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Second reading and public hearings to amend and reenact Section 7-18 entitled "Permit Fees" of the Roanoke County Code to permit the monthly billing of certain permits COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Requesting Board of Supervisors to adopt the attached Ordinance so that Roanoke County can bill contractors for permits. SUMMARY OF INFORMATION Section 7-18 entitled "Permit Fees" requires that no permit shall be issued by the County until the fees approved by the Board of Supervisors have been paid. The Department of Engineering & Inspections has been working with various County departments to develop an Automated Billing System. This automated system would bill contractors on a monthly basis for trade and some building permits. To insure proper payment the contractor must post a bond, letter of credit, or set up an escrow account as determined by this office. Monthly billing would occur for permits issued the previous month. Any outstanding balances, exceeding 28 days from date of billing, would result in the participant being removed from the program and drawing on their surety to cover the payment due. ~-/- / The permits eligible under this program are those which require no zoning approval, such as trade permits (electrical, mechanical, plumbing) and roofing/siding permits. The objectives of this program are: 1. - to improve customer service: 2. - allowing contractors to obtain certain permits by phone. 3. - reduce traffic to the administration building. 4. - has potential to increase revenue. First reading of the proposed Ordinance was held on January 26, 1993; the public hearing and second reading is scheduled to be heard on February 9, 1993. STAFF RECOMMENDATION Staff recommends approval of the attached ordinance. S~B ITTED BY: APPROVED BY: / ~ ~,) rnold Covey, Direc~r Elmer C. Hodge of Engineering & In pections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Ref erred Kohinke To Minnix Nickens pc: Joseph B. Obenshain, Senior Assistant County Attorney 2 ~-1- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 ORDINANCE AMENDING AND REENACTING SECTION 7-18. "PERMIT FEES" OF ARTICLE II. "BUILDING CODE" OF CHAPTER 7, BUILDING REGULATIONS OF THE ROANOKE COUNTY CODE TO PERMIT MONTHLY BILLING OF CERTAIN PERMITS WHEREAS, Section 7-18 of the Roanoke County Code requires the payment of fees prior to the issuance of any permits required by the building code or ordinance; and WHEREAS, the Department of Engineering & Inspections has developed an automated billing system in conjunction with other county departments to permit billing of contractors on a monthly basis for such permits; and WHEREAS, such a monthly billing procedure is designed to improve customer service by permitting certain permits to be obtained by phone, to reduce the volume of traffic to the County Administration Center and to increase revenue; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading on February 9, 1993. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Sec. 7-18. "Permit fees" of Article II. "BUILDING CODE" of Chapter 7 BUILDING REGULATIONS of the Roanoke County Code be amended and reenacted as follows: Sec. 7-18. Permit fees. No permit required by the building code adopted by Section 7- 16 or by Section 7-17 shall be issued by the county until the fees ~-/- / of its adoption. ~t ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, FEBRUARY 9, 1993 ORDINANCE 2993-4 AMENDING AND REENACTING CHAPTER 14 PARADES OF THE ROANORE COUNTY CODE WHEREAS, recent judicial decisions have raised concerns about the ability of localities to charge fees for services rendered by governmental employees, including law enforcement, related to publicly permitted parades; and WHEREAS, recent experience with parade permits in Roanoke County has demonstrated the need for changes to the County's current Parade Ordinance to clarify the authority of the Chief of Police to deal with certain situations; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading was held on February 9, 1993. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 14 PARADES of the Roanoke County Code be amended and reenacted as follows: ARTICLE I. IN GENERAL Sec. 14-1. Short title. This chapter shall be known and may be cited as the "Parade Ordinance of the County of Roanoke. " (Code 1971, § 11A-1) Sec. 14-2. Definitions. For the purposes of this chapter, the following words and 1 phrases shall have the meanings respectively ascribed to them by this section: Parade: Any parade, march, ceremony, show, exhibition, pageant or procession of any kind, or any rally, demonstration or similar Parade permit: A permit required by this chapter. :::a<r~:~:~:a~:gin:::»:a<:>~t~~-:>;~: :.:<~> :.......:.:. ~.;~ ~.;:.;:.::.; :...:...::..:::...........:..::.::: ~ .::.::::.;>:;::...;:.;:.:.:.::::;:.::.:...;:.;:....:. ;::..::::.::>:<::: fit::>::>t~ ................................................... ~:::::v::::::::::::v:::::::::::: ~:::::::::::::.::i::.iiii:v4:'i?~iY+~ i4iii i}i'. ~:.}• •.}iiii:ii:: +:^iii:Y:ii 2:}ji:>'. ~.:i}isi:;:;:jisy;is;:;":j'ii:i:?:i:2S:Q"•{:;y:;:;: S:i::: '::. v.;,j:}::i'r::.':~ `:~ ~~:. ..:: '':::':'::: .~:`.:: .~~...~ .~~'~.~ ~`~ ' .:?t<:::•:^?iiii: "S; v:.:v :. :..y::y:~... y.:::+3i7~~:,}t :~;. :;^~.::'~i ::}.i.~.i~'::y.}',. .::i: ..'..~ {i:;:;:; ~'':+:/~~/''.~~:y~A `,:;'f,.~: '~JyyJ..:i ::: :. .. .:'37::: :'.::. {:>{.:y}.i~]~y. ..: 'i ..}'{y^~: .1I.::::•:• .~ :: iiii '. :. .. .. v::. 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Fiiii .. :. :, .{i::::Mi.14:Ni'~IT~:::.~'. ::.isi{!1^If;1i~,.~M,'.}i};;5;.;:. iiF:~.~.; ; li,I,.~lf:~v.,~~;lf.i ::::::::::: :. thy.~::{~'~t~~:v:h.~.yM.~.hit':~..:::::~.::~aK±~~a ............:v::::::::::::::::::::::::::::::::::.~.......::.: v:::::::::x:::::: ~.::.::::::::::::nn..........:::::::::::::::::::::.~:::::::::::::... • ~l.v: v.......~.......~ ........... ......... ................................................... ...................................................::::: :•:::::::::::::: •.:~ v::::: :v:::: w::::::x.iiiiiiiiiiiiiiiiii:ii"4i:"{?:: :iiiiiiii•iii'x}:4:::i:t::::i::i::>v:i::.::F•i:: it~'Y'v'v'~: .:~.i:;i:;isS:{i:;.;i:ii'!v:ji'?;i:(ii':'{:i':::: ~:~•~.:ii:::i:2t:::::: :5?': it}i:::: :i <Fi:ji;:;;iiiiiYviiiii'4iiiiii: iYtr:: v::: y:::.iii::::.: .i.. ::::: .: v: :i. i, '.:iiiii:::{. ~...''.~~..lf.'':y:: .... .. ...,I{iY :: .iii:...... :? ~ i{ii. :i ::: ': ,:~~1}~:.i.~ . .. ..... .: .. ::. v: :::. ~: :..: :::: '. .}}}}i:. .; :: i:.:.i ::. ~ :.: ~. ~ .~ .{i...iii::: i' ::: :. ::: ':: '•i' ::iiii~!'.A:•::i::? ~ .~:iM!~:~:ii} ~ : ~:~:?V!. If.Y.•:'::::~„Y•,Ifii„ ~i ;...:... :.. t:~.:~xx»:::~r::::.~.~..:::~~.~~~~~.~~:.:::.: ~...~.~,~.~:~,:>rii:.i:.i:::::::::.~?.:::::::::.~::.i~:.i:;::;~.i::;;;.;:.iii :.:::::.:::::::::.:::::::::.i::. ~~~~ :~.~"~:~ ::.::::::::::::.::.~:::::::.:::::.~:::::::::.~:::::::i:.::::::::::::::::::.:::::::.r..:::::::::::::::::..:...:::::.:~:::::::::::::::::::::::::::::::::.:~::::.::................................................. >:.>:.i:.:i:.;:.;i:.::.:::.;:.;ii:.i:.i::.ii :::::::::::::::::::::::::::::. ~:::::::::::::::::::::..................................................... »<«<. .............................:::::~:::::..;.::::::::: ;.i.:::::::::::.i:.:::::::::::. (Code 1971, § 11A-2) Sec. 14-3. Violations of chapter. Unless otherwise specifically provided, a violation of any provision of this chapter shall constitute a Class ~ 3~ misdemeanor. (Code 1971, § 11A-4) Cross reference (s) --Penalty for Class --3 misdemeanor, § 1-10. Sec. 14-4. Compliance with applicable laws and ordinances. Every person conducting or participating in a parade for which 2 organization, firm or corporation on whose behalf the application is made, by filing such application, thereby represent, stipulate, contract and agree that they will jointly and severally indemnify and hold the county harmless against liability for any and all claims for damage to property or injury to, or death of, persons arising out of the conduct of the parade by its participants. 3 Sec. 14-8. Classes of parades. Standards for classification. ~~ ~ ~'~# ..:. ::.::......:::.:.:::.:... >::>:: ~..:.;::.::: ::.::::>::> :...:;:.:::.:: >: ~::::: ~x~~:::>:~:~:~:>:~:::a ..~.................................................. Secs. 14-10--14-20. Reserved. ARTICLE II. PERMIT Sec. 14-21. Required; exceptions. (a) It shall be unlawful for any person to stage, present, conduct, participate in, form or start a parade, unless a permit has been issued for such parade pursuant to the provisions of this article. (b) This section shall not apply to: (1) Funeral processions. (2) Lawful picketing or other orderly processions on the sidewalks that do not violate any state laws or county ordinances. (3) A governmental agency acting within the scope of its functions. <~.~.i ::>:::::: ~ .7~t# . .::~ ..:.::::::....................~:.:::::::::.~ ::.::::::::.~::::::::::.::.~.L~.:::::::::::.::..............~:.:: ~?!.::::::::::::::::::::: ~:::::::.:::::::::::::::::.:................::::::::::::::::::::.:::::: ...................................................................:.::::::::: •:::: w::: w::::: v: ::v::::::. ~:::::: w::::: ~~.: ~::::: :y::: •::{.i'.i}i}i}i}:JiiiiiY}}>}i;4":4iiiiiiiY.~i}ii;J}ii' :iii:'•iiiiiii:4i': •.}~ v:YiijL: ............................................ :>:::>: <>:x>:::>::> <:::.....:.. 5 ~'~..~~:.::: :~~Fa..:::...:.. ~ ::::.:::::::::::.::::::::::::::::::::::::::::::....~::::.::::::::::::.:::::::::::.. ~::::::::::::::::.....:::::::::. ~::::::.::::::::::::::::::::::::::::::::......... (Code 1971, §§ 11A-4, 11A-6) Sec. 14-22. Application--Generally. A person seeking the issuance of a parade permit shall file an application with the chief of police on forms provided by the chief of police. Such application shall be filed not less than fifteen (15) days before the date on which it is proposed to conduct the parade. The application shall be signed by the applicant and notarized and shall contain the following information: (1) The name, address and telephone number of the person seeking to conduct the parade. (2) If the parade is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorized and responsible heads of such organization. (3) The name, address and telephone number of the person who will be the parade chairman and who will be responsible for its conduct. (4) The date when the parade is to be conducted. (5) The route to be traveled, the starting point and the termination point. (6) The approximate number of persons who, and animals and vehicles which, will constitute the parade and the type of animals and a description of the vehicles. (7) The hours when such parade will start and terminate. (8) A statement as to whether the parade will occupy all or 6 only a portion of the width of the streets proposed to be traversed. (9) The location, by streets, of any assembly areas for the parade. (10) The time at which units of the parade will begin to assemble at any such assembly area or areas. (11) The purpose of the parade. (12) Any additional information which the chief of police finds reasonably necessary to make a fair determination as to whether the permit should be issued. If the parade is designed to be held by, and on behalf of or for, any person other than the applicant, the applicant for such permit shall file with the application a communication in writing from the person proposing to hold the parade, authorizing the applicant to apply for the permit on his behalf. (Code 1971, § 11A-7; Ord. No. 62690-8, § 7, 6-26-90) 14-23. Same--Processin fee'~'`3~i~t~'S?`~±`». Sec 4 ,~ ::::::::::.............:;.;:.;:::::::.::::.:,;.;:.;:.~::::::::::;:.;.:::::. ~~~:> A fee in the amount of twenty-five dollars ($25.00) to 7 parade permit, within seven (7) days after the filing thereof, by either issuing or denying the permit. If he denies the permit, the chief of police shall mail to the applicant, by certified mail, or have served upon the applicant, within seven (7) days after the date upon which the application was filed, a notice of his action stating the reasons for the denial of the permit. Any person aggrieved shall have the right to appeal such denial or granting of a parade permit to the circuit court of the county. The appeal shall be taken within eight (8) days after receipt of the notice of denial or granting of such permit. (b) The chief of police shall issue a parade permit when, from a consideration of the application and from such other information as may otherwise be obtained, he finds that: (1) The conduct of the parade will not substantially interrupt the safe and orderly movement of other traffic contiguous to its route. (2) The conduct of the parade will not require the diversion of so great a number of law-enforcement officers of the county, to properly police the line of movement and the 8 areas contiguous thereto, as to prevent normal police protection to the county., (3) The conduct of the parade will not require the diversion of so great a number of ambulances as to prevent normal ambulance service to portions of the county other than that to be occupied by the proposed line of march and areas contiguous thereto. (4) The concentration of persons, animals and vehicles at assembly points of the parade will not unduly interfere with proper fire and police protection of, or ambulance service to, areas contiguous to such assembly areas. (5) The conduct of the parade will not interfere with the movement of fire-fighting or rescue squad equipment or vehicles en route to a fire, accident scene or other emergency. (6) The proposed conduct of the participants in the parade does not present a clear and present danger of violence. (7) The parade is scheduled to move from its point of origin to its point of termination expeditiously and without unreasonable delays en route. (8 ) The parade is not to be held for the sole purpose of 9 (c) The chief of police, in denying an application for a parade permit, may authorize the conduct of the parade on a date, at a time or over a route different from that named by the applicant. An applicant desiring to accept an alternative permit shall, within two (2) days after notice of the action of the chief of police, file a written notice of acceptance with the chief of police. An alternative parade permit shall conform to the requirement of and shall have the effect of a parade permit under this chapter. (Code 1971, §§ 11A-8--11A-11; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-25. Contents. Each parade permit shall contain the following information: (1) Date of the parade. (2) Starting time and termination time of the parade. (3) The portions of the streets to be traversed that may be occupied by the parade. (4) The number of persons, animals and motor vehicles that will be in the parade. :~<::::>:<>:::<>;:::'o-~~Qt~..,,. ..~..~.,,,~}; ~,~as the chief of police shall find necessary for the enforcement of this chapter. (Code 1971, § 11A-13; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-26. Copy to be sent to certain officials. Immediately upon the issuance of a parade permit, the chief of 10 police shall send a copy thereof to the following: (1) The county administrator. - (2) The chairman of the board of supervisors. (3) Each supervisor through whose district the parade route will travel. (4) The chief of the fire and rescue department. (Code 1971, § 11A-12; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-27. To be carried by leader. :::::::....... ;.::.:.... ; ~ x;:.;; :.;:.: The parade chairman or other person ctzzz: ~-or leading a parade shall carry the parade permit upon his person during the conduct of the parade. (Code 1971, § 11A-14) Sec. 14-28. Compliance with directions and conditions. It shall be unlawful for any person to fail to comply with all (Code 1971, §§ 11A-4, 11A-14) Sec. 14-29. Revocation. The chief of police shall have the authority to revoke a parade permit upon any violation of the standards for issuance, as set forth in section 14-24(b). 11 (Code 1971, § 11A-15; Ord. No. 62690-8, § 7, 6-26-90) 2. This ordinance shall be in effect from and after the date of its adoption. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: Supervisor Nickens A COPY TESTE: .~ . ~~~-~ Mary H. A en, Clerk Roanoke County Board of Supervisors cc: File Circuit Court C. O. Clemens, Judge Kenneth Trabue, Judge Steven A. McGraw, Clerk Familv Court Services Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith„ Dir., General Services Dir., Parks & Recreation Elaine Carver, Dir., Procurement John D. Willey, Dir., Real Estate Assessment Joseph M. Clark, II, Judge Philip Trompeter, Judge Peggy H. Gray, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkett, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Ave S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant Cty Adm Don C. Myers, Assistant Cty Adm Diane D. Hyatt, Dir., Finance O. Arnold Covey, Dir., Eng & Inspections Terrance L. Harrington, Dir., Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer 12 ACTION NO. ITEM NO. /~ - .~.e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Ordinance amending and reenacting Chapter 14 Parades of the Roanoke County Code. COUNTY ADMINISTRATOR'S COMMENTS: I recommend adopting the amended ordinance with the following changes: Fees - Direct expenses should be recovered by charging a $25.00 processing fee plus the standard rate for each officer with a cap of $500.00. Noti,~ication -Because of the complexity, notification should not be required. EXECUTIVE SUMMARY' The proposed amendments to the county's Parade Ordinance are designed to clarify the authority of the Chief of Police to control all aspects of a parade and to authorize charges for the county's expenses related to traffic control. BACKGROUND' A recent decision of the United States Supreme Court, Forsythe County Georgia v the Nationalist Movement, 60 L.W. 4597 (June 19, 1992) limits the ability of localities to charge fees for parades based upon law enforcement expenses anticipated or incurred. Recent experience with parades in Roanoke County and nearby jurisdictions have suggested the need to clarify provisions of the County's "Parade" ordinance. SUMMARY OF INFORMATION: The following issues or concerns raised by individual Board members at the January 26, 1993, board meeting have been considered by the Public Safety Team and recommendations presented as follows: I. Fees: Processing fee; administrative fee - Sec. 14-23. The intent of this section is to differentiate between a fee charged for processing the permit application by the Chief of Police and a second, variable fee based upon the direct personnel and other costs which would be bourn by the County for all parades. The U.S. Supreme Court has never explicitly stated that fees related to permits for parades or other similar public functions can only ~-,r - z be nominal or that fees cannot be charged related to certain public safety costs. What the Supreme Court has forbidden is fees that result in "charging a premium in the case of a controversial political message delivered before a hostile audience." The Public Safety Team has urged that all reasonable and legally permissible steps be taken to seek reimbursement for direct costs the county must bear. Recent experience with parades in Roanoke County has indicated a cost to the Police Department from overtime and related expenses for line officers of $17.50 per hour. Last year, Roanoke County Schools reimbursed the county at the rate of $15/hour X 4 hours for 4 or 5 officers to defray the costs associated with the Cave Spring High School Homecoming parade and football game. Three permissible options for charging for law enforce- ment services provided to parade organizers are: a) A flat fee based upon size and duration of parade; b) An hourly fee of $15 - 17.50 per hour per officer assigned to parade duty (supervisors excluded); c) Calculate actual cost of police services for each parade and bill organizers on direct cost basis. II. Notification of property owners along parade route: While it has been recognized that a requirement for public notice prior to the issuance of a parade permit carries a significant danger of an impermissible burden upon First Amendment rights, a valid concern has been raised regarding the need for adequate public notice in advance along the parade route. In order to avoid a legal challenge for burdening these rights, even inadvertently, as well as to insure that it is adequately carried out, any notification should be the respon- sibility of the county. The Public Safety Team and other county staff have considered carefully various pos- sibilities which seek to minimize cost to the county as well as simplifying the procedure. Some type of signage along the parade route, similar to those used to notify property owners and the public of zoning hearings, would notify both those owning property along the route as well as the general public. Once an initial outlay is made for these signs, any operational cost should be minimal. The governmental access channel on Cox Cable could also be utilized for public notice. Staff would recommend that some general language to this effect might be added to Sec. 14-26 with the details of such notice to be left to county staff with input from board members and the 2 /-'~~ general public. It is further recommended that the actual notice include only the date, time and route of the parade and not identify the organization involved. III. Time period for filing permit applications - Sec. 14-22. The Public Safety Team has given careful consideration to a board member's request that the time period for filing an application for a parade permit be extended from the current 15 days to 30 days. After extensive discussion in this Team and among other county staff, it is strongly urged that the period be retained at 15 days. Although the impetus for this change appears to arise out of a desire to be more responsive to citizen needs, the staff is quite concerned that the practical effect will be to inconvenience the public. By increasing the date for filing the application to 30 days prior to the parade, the effect is to establish a longer cut-off period in advance of the parade which may work to the disadvantage of a group newly organizing a parade which does not realize until too late that they have not filed the required permit application. Additionally, such an increase may be viewed unfavorably by the courts as creating too great a burden upon an unpopular organiza- tion to have their application filed in a timely manner. ALTERNATIVES• 1. Adopt the proposed amendments. 2. Retain the Parade ordinance in its present form. 3. Return the proposed amendments to the Public Safety Team for further revision in light of Board consensus on amendments necessary. STAFF RECOMMENDATION: Staff recommends alternative #1. Respectfully submitted, Joph ~ Ob~rrshain sen6~or Assistant County Attorney 3 ~' Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens V VI.C No Yes Abs ~. /~'~ .~i PLICATION FOR PARADE PERMIT DATE: 1. NAME AND ADDRESS OF APPLICANT, TELEPHONE NUMBER ( 1 2. NAME AND ADDRESS OF ORGANIZATION SPONSORING PARADE, IF APPLICABLE: TELEPHONE NUMBER ~ 1 NAME AND ADDRESS OF CHIEF EXECUTIVE OR ADMINISTRATIVE OFFICER OF ORGANIZATION 3. NAME AND ADDRESS OF PARADE CHAIRPERSON TELEPHONE NUMBER ~ 1 4. GENERAL INFORMATION ABOUT PARADE: DATE PROPOSED ROUTE, INCLUDING STARTING AND TERMINATION POINTS APPROXIMATE NUMBER OF PARTICIPANTS: NUMBER AND TYPE OF VEHICLES: NUMBER AND TYPE OF ANIMALS: TIME PARADE BEGINS: /~"'% a TIME PARADE ENDS: WILL PARADE OCCUPY ENTIRE WIDTH OF PROPOSED STREETS? IF NOT, HOW MUCH OF STREET WILL BE OCCUPIED?, WHERE WILL PARADE ASSEMBLE?, TIME THAT ASSEMBLY WILL BEG PURPOSE OF PARADE ANY ADDITIONAL INFORMATION WHICH MAY BE USEFUL IF PARADE WILL BE HELD BY SOMEONE OTHER THAN APPLICANT, PLEASE ATTACH WRITTEN AUTHORIZATION FROM THE SPONSORING PERSON OR ORGANIZATION FOR THIS APPLICANT TO ACT ON THEIR BEHALF. I hereby agree that I, and any organization which I may represent in this matter, do hereby jointly and severally indemnify and hold the county harmless against liability for any and all claims for damage to property or injury to, or death of, persons arising out of the conduct of the parade by its participants. APPLICANT FOR POLICE USE ONLY: CLASS OF PARADE FEE PAID APPROV CHIEF OF POLICE OR DESIGNEE DATE SPECIAL INSTRUCTIONS OR REQUIREMENTS: ~~ INSTRUCTIONS FOR OBTAINING A PARADE PERMIT 1. Fill out the attached application. This must be returned to the Roanoke County Police Department at least 15 days prior to the date of the parade. 2. Depending on the size and nature of the parade, there may be a fee related to the number of police officers which will be required for traffic and crowd control. The fees are set as follows: Class I parade: Location Primary and/or secondary roads Time One hour or more Size Ten or more vehicles, large animals and/or marching units, and/or 50 or more participants. Police staff required Fee Class II parade: At least one supervisor At least four officers To be determined later Location Primary and/or secondary roads Time Less than one hour Size Less than ten vehicles, large animals and/or marching units and/or less than 50 participants Police Staff required Fee Class III parade: Up to 3 officers To be determined later Location Secondary roads Time Less than 30 minutes Size Less than 10 vehicles, large animals and/or marching units and/or less than 25 participants Police Staff Required 1 officer Fee $25.00 Neighborhood parades, which are limited in size and disruption, may not require a permit or a fee. This determination will be made by the Police Department, based on the information which you provide in the application. 3. If you have any questions, contact the Chief of Police at 561-8064. ~--/ - .2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 ORDINANCE AMENDING AND REENACTING CHAPTER 14 PARADES OF THE ROANOKE COUNTY CODE WHEREAS, recent judicial decisions have raised concerns about the ability of localities to charge fees for services rendered by governmental employees, including law enforcement, related to publicly permitted parades; and WHEREAS, recent experience with parade permits in Roanoke County has demonstrated the need for changes to the County's current Parade Ordinance to clarify the authority of the Chief of Police to deal with certain situations; and WHEREAS, the first reading of this ordinance was held on January 26, 1993; and the second reading was held on February 9, 1993. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 14 PARADES of the Roanoke County Code be amended and reenacted as follows: ARTICLE I. IN GENERAL Sec. 14-1. Short title. This chapter shall be known and may be cited as the "Parade Ordinance of the County of Roanoke. " (Code 1971, § 11A-1) ~l - .Z. Sec. 14-2. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: ....: • :::. ::::::...::::::::: ~ yii::. xiii: "•i}YJii:iY+:i:i Wi::iii}}: ': {::: ii: ~. ~ '~'~: Y.i, ~ v:' :i:5:'. ~':. . i}}}: .. (:. ::i. '::.. '~i}i: :~ ~: Xi:v :.: ~:. ii}i ~..~{.:... ..~.y.}ii:W~~~:~ ::: .. ".: x:: {' ii:a' ' : y:.ii ..: ~':::::}. :::.. i~:.:iiiii::ii :..: iiii '.~.:.:.i :. .:. i.iiii: ' i "bi:::J.i1%~'~~~:.::_i~:~::}ii~~~{::is~W;~~~?f3iii :::::::::::::::.::::~ you.::::::.Y ...::::::::::::::..:...:....:::...:...:.... . (Code 1971, § 11A-2) sec. 14-3. Violations of chapter. Unless otherwise specifically provided, a violation of any provision of this chapter shall constitute a Class 3r misdemeanor. (Code 1971, § 11A-4) Cross reference (s) --Penalty for Class -3r misdemeanor, § 1- 10. 2 ~'~ arising out of the conduct of the parade by its participants. (Code 1971, § 11A-16) Sec. 14-6. Obstructing, interfering with, etc. <:::»:::b e::»>::::u~ ~:a~~`u~«::<:>::fob:::»:::<an'Y:»>:~~~~.:::::.:. ~ ::::::::::::::::.. ~~~ ~~, obstruct, impede or interfere with any parade or parade assembly for which a permit has been granted under 3 ~~wo~~:::::>:~u~l?E:::>bye:a~.e:~:::>:::~~::»:~~r~;:.>.;:.;~;:::::: :::::::::::::::::::............................ (Code 1971, § 11A-3) !~ " -~ Sec. 14-9. Applicability of article to the Town of Vinton. ............... .............:::: w:. •::::: ..::::::::.}}i:'ii}iii:...:....iii}i:L :i'i:.i..!':iii: iiiii:;:isii:i;i}i}i}ii.'hj~i::iiiiii':~i:i :::::{v::iii:i.:.;:. '.: :.'~:,~; ~. ~: :.....:. ~:::::::::. ~ :w•}}}}ii:~:4iiiiYJ:Oi:'ii :{4i:::::}:iiiii iiii :.. v.; J{:::.:i::i :: :::.... ...: L _; ...,, :~: ~ ~ ::::i: ..: : i ii: ::::i::. ..:.. .::v:i.:. ii:;i . :. ~..: ::. .. ::. ... :{^: .i' : ~Jii~n ...i....:>:< ......:.... :.i ::..::. '.::::..:::::..:::::..:::::.:.:. <::::sixa:l:li:.;:xxt~t:;:<~~::>::aApl::~~~~~.~.i :~:~:.::::::::::::::. T~:~::::::~rr~~ ~[: ~a~:~:>:::~~>:: ~h.~::s:>: ~:r~ ~:~:7.:~:.:. ~ :::::::::::::::::::::::::.......................... :4:+•ii:Y.LL.iX.Y:y :iiii:iF ;.iii :i' ~ :?:ii.:..••i::iX::tii:...niiiiiiiii:ii::i:i ~'i L' '.i:::.' .•.r'Y; •ii::j :4iiiiY.:'v}ii :..i...;.::.i.: 3a€::~~.~ :::::::::::::::::::::::::::.:......:........::.:........ . . Secs. 14-10--14-20. Reserved. ARTICLE II. PERMIT Sec. 14-21. Required; exceptions. (a) It shall be unlawful for any person to stage, present, conduct, participate in, form or start a parade, unless a permit has been issued for such parade pursuant to the provisions of this article. (b) This section shall not apply to: (1) Funeral processions. (2) Lawful picketing or other orderly processions on the sidewalks that do not violate any state laws or county ordinances. 5 !~7 (3) A governmental agency acting within the scope of its functions. (Code 1971, §§ 11A-4, 11A-6) Sec. 14-22. Application--Generally. A person seeking the issuance of a parade permit shall file an application with the chief of police on forms provided by the chief of police. Such application shall be filed not less than fifteen (15) days before the date on which it is proposed to conduct the parade. The application shall be signed by the applicant and notarized and shall contain the following information: (1) The name, address and telephone number of the person seeking to conduct the parade. (2) If the parade is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorized and responsible heads of such organization. (3) The name, address and telephone number of the person who will be the parade chairman and who will be responsible for its conduct. 6 ~-i-.~ (4) The date when the parade is to be conducted. (5) The route to be traveled, the starting point and the termination point. (6) The approximate number of persons who, and animals and vehicles which, will constitute the parade and the type of animals and a description of the vehicles. (7) The hours when such parade will start and terminate. (8) A statement as to whether the parade will occupy all or only a portion of the width of the streets proposed to be traversed. (9) The location, by streets, of any assembly areas for the parade. (10) The time at which units of the parade will begin to assemble at any such assembly area or areas. (11) The purpose of the parade. (12) Any additional information which the chief of police finds reasonably necessary to make a fair determination as to whether the permit should be issued. If the parade is designed to be held by, and on behalf of or for, any person other than the applicant, the applicant for such permit shall file with the application a communication in writing from the person proposing to hold the parade, authorizing the applicant to apply for the permit on his behalf. (Code 1971, § 11A-7; Ord. No. 62690-8, § 7, 6-26-90) •~::.::..y ..:::::.:...::::::....~.::::.:::. ~::::.. .:::.. Sec. 14-23. Same--Processing fee:~'t~~~'~~;a~?a>e?~. . ............. ... ~; A fee in the amount of twenty-five dollars ($25.00) to 7 ~-/'.Z Sec. 14-24. Issuance or denial. (a) The chief of police shall act upon an application for a parade permit, within seven (7) days after the filing thereof, by either issuing or denying the permit. If he denies the permit, the chief of police shall mail to the applicant, by certified mail, or have served upon the applicant, within seven (7) days after the date upon which the application was filed, a notice of his action stating the reasons for the denial of the permit. Any person aggrieved shall have the right to appeal such denial or granting of a parade permit to the circuit court of the county. The appeal shall be taken within eight (8) days after receipt of the notice 8 /~7 ' .+L of denial or granting of such permit. (b) The chief of police shall issue a parade permit when, from a consideration of the application and from such other information as may otherwise be obtained, he finds that: (1) The conduct of the parade will not substantially interrupt the safe and orderly movement of other traffic contiguous to its route. (2) The conduct of the parade will not require the diversion of so great a number of law-enforcement officers of the county, to properly police the line of movement and the areas contiguous thereto, as to prevent normal police protection to the county. (3) The conduct of the parade will not require the diversion of so great a number of ambulances as to prevent normal ambulance service to portions of the county other than that to be occupied by the proposed line of march and areas contiguous thereto. (4) The concentration of persons, animals and vehicles at assembly points of the parade will not unduly interfere with proper fire and police protection of, or ambulance service to, areas contiguous to such assembly areas. (5) The conduct of the parade will not interfere with the movement of fire-fighting or rescue squad equipment or vehicles en route to a fire, accident scene or other emergency. (6) The proposed conduct of the participants in the parade 9 ~ / '~ does not present a clear and present danger of violence. (7) The parade is scheduled to move from its point of origin to its point of termination expeditiously and without unreasonable delays en route. (8) The parade is not to be held for the sole purpose of advertising any product, goods or event and is not designed to be held purely for private profit. This provision shall not prohibit signs identifying organizations or sponsors furnishing or sponsoring floats or transportation for the parade. :> ::..; : <.::::.::.::: <::::<::::.:: ...>.; n~>::>:~:f::»::Tr~:n:~ :o~~at~~>::>::Mere;>::;~e~~:~ :::::::::::::::. (c) The chief of police, in denying an application for a parade permit, may authorize the conduct of the parade on a date, at a time or over a route different from that named by the applicant. An applicant desiring to accept an alternative permit shall, within two (2) days after notice of the action of the chief of police, file a written notice of acceptance with the chief of police. An alternative parade permit shall conform to the requirement of and shall have the effect of a parade permit under this chapter. (Code 1971, §§ 11A-8--11A-11; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-25. Contents. Each parade permit shall contain the following information: 10 /~7 _ (1) Date of the parade. (2) Starting time and termination time of the parade. (3) The portions of the streets to be traversed that may be occupied by the parade. (4) The number of persons, animals and motor vehicles that will be in the parade. .,.::..~., :.::::::::::.::: ~..~...,..+. ; .. as the chief ( ) of police shall find necessary for the enforcement of this chapter. (Code 1971, § 11A-13; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-26. Copy to be sent to certain officials. Immediately upon the issuance of a parade permit, the chief of police shall send a copy thereof to the following: (1) The county administrator. - (2) The chairman of the board of supervisors. (3) Each supervisor through whose district the parade route will travel. (4) The chief of the fire and rescue department. (Code 1971, § 11A-12; Ord. No. 62690-8, § 7, 6-26-90) Sec. 14-27. To be carried by leader. ~.:.;:.;:.; x.:;.>.:::: . The parade chairman or other person ~~1g ~-or leading a parade shall carry the parade permit upon his person during the conduct of the parade. (Code 1971, § 11A-14) 11 r'T - ~C. Sec. 14-28. Compliance with directions and conditions. It shall be unlawful for any person to fail to comply with all ade ermit. ':>~ta3 directions and conditions of a par p :::::.y .....:..:...:...:...:..:...:.... . . (Code 1971, §§ 11A-4, 11A-14) Sec. 14-29. Revocation. The chief of police shall have the authority to ~~ti~d'~e revoke a parade permit upon any violation of the standards for issuance, as set forth in section 14-24(b). (Code 1971, § 11A-15; Ord. No. 62690-8, § 7, 6-26-90) 2. This ordinance shall be in effect from and after the date of its adoption. 12 ACTION NO. ITEM NUMBER r7 " "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Second Reading of an Ordinance authorizing a Lease Agreement with the Roanoke Valley Youth Soccer Club, Inc. of Approximately 15 Acres of Real Estate Located North of Glade Creek at Vinyard Park No. 2 COUNTY ADMINISTRATOR'S COMMENTS: ~ ~,~' SUMMARY OF INFORMATION: On January 26, 1993, the Board of Supervisors held the first reading of an ordinance to authorize a lease from the County of Roanoke to the Roanoke Valley Youth Soccer Club, Inc. approximately 15 acres of real estate located at Vinyard Park # 2 for the purpose of developing a soccer complex for use by the Soccer Club. During that meeting, several suggestions for amending the lease document were discussed and the results of the negotiations between the County Attorney and the Soccer Club have been incorporated in the attached lease document. The revisions to the lease document are outlined below: - The third sentence of Section 4 is revised by inserting "or such other uses as the parties may jointly agree" following the phrase " . for its youth soccer recreation program tournaments . " - Section 7 increases the amount of liability insurance from $100,000 to $1 Million and requires the Club to provide to the County evidence of said insurance. - Section 11 revises the word "handicapped" to "handicap". - Section 12 b which referred to the entrance roads is deleted. - The language concerning the term of the lease and its renewal is still being discussed and will be presented to the Board on February 9 by the County Attorney. The Club has developed a concept plan (map attached) and would initially seek to develop the three fields closest to Berkley Road. The Club provides soccer opportunities for the travelling soccer teams which compete regionally and hosts three tournaments per year (Memorial Day weekend, November, and one winter indoor tournament). ~~ The Club already cooperates with the Department of Parks and Recreation for the use of County facilities to hold these tournaments with out of town teams. Staff feels that the development of these fields by the Club in Vinyard Park No. 2 will enhance the soccer program for the County and will compliment the County's soccer fields which we are completing at Vinyard Park immediately across Berkley Road. The tournaments will also help our tourism efforts as they attract teams from throughout the region to play here. The Lease will allow the Club to use the property North of Glade Creek as shown on the map and the area South of the creek would be reserved for future use and development by the County and for Special Events. The Club would bead all developmental cost associated with their operations north of the Creek, would provide mowing or other special equipment necessary to maintain the grounds and will pay for the chemicals used in the turf management. The Club will also mark it's own fields for use. The Club will have primary use of the soccer fields it constructs and they will be available to the Department of Parks and Recreation to schedule for special tournament use or such other uses as the parties may jointly agree. The Department of Parks and Recreation would mow the property on an agreed upon schedule using the mowing equipment provided by the Club. The equipment would be available for use on other similar grounds in the immediate service area. The grounds would be maintained using turf cultural practices established within the County's maintenance standards ("Roanoke County Landscape Maintenance System") and programming would be in compliance with the Roanoke County Ordinance regulating conduct in County Parks (Chapter 15 of the Roanoke County Code). FISCAL IMPACT• The mowing of grass on Vinyard Park No.2 will be a responsibility of the Department of Parks and Recreation once the County begins use of the facility. The provision of the mowing equipment and chemicals for turf maintenance by the Club will offset the expense incurred by the County. RECOMMENDATION• Staff recommends that the Board approve the second reading of an ordinance for the acceptance of a lease between the County of Roanoke and the Roanoke Valley Youth Soccer Club, Inc. Respectfully submitted, Approved by, ~ ~ ~ r~ ohn M. Cham iss, Jr. Elmer C. Hodge Asst. County Administrator County Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ACTION Motion by: VOTE No Yes Eddy Johnson Kohinke Minnix Nickens Abs o ~\ i v -ii U d oN ' I Q 1 I O II a y~ ~ i ~ i ' ~` ~ ~ i. x ' I I o I ~ I ~ I .I. i ~ I m I ~ v II q 0 'I I~ w a l~l i) .. N ~ A Q U O O N O. C Y a d z m o w u> o ~ ~ a O o I ~, a d a v N n Y ~ O a LL Y a O d Z H O 4 O a ~ 1 x o I ~ ~ ~ 1 _L ~ LL ~ I ~ a ~ ~ 1 N I ~ d ~ ~ ~ O y ~ 1 LL i! ~ I ~ ~ 1 I O ~ ~ O ~~~ vi of O ~ N N Y7 O1 W ~ A l~ ~', lG~ I ....... 0 0 h O N h ~ ~ O N O O O n ~]~ w ~6 ~~ ~/ h~- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 ORDINANCE AIITHORIBINQ THE LEABE AQREBMHNT WITH THE ROANORE VALLEY YOIITH SOCCER CLIIB, INC. OF APPROBIILATELY 15 ACREB OF REAL EBTATE LOCATED NORTB OF t3LADE CREEK AT VINYARD PARR NO. 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading concerning the lease of approximately 15 acres of real estate located north of Glade Creek at Vinyard Park No. 2 was held on January 26, 1993. The second reading on this matter was held on February 9, 1993. 2. That it is in the County's best interests to lease this property to the Roanoke Valley Youth Soccer Club, Inc., a non-stock Virginia corporation, in order to assist the Club by providing facilities for its athletic activities. In exchange for the authorization to utilize a portion of the Vinyard Park No. 2. property, the Roanoke Valley Youth Soccer Club, Inc. has indicated its willingness to construct several soccer fields on the property. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. r.\wps ] ~agenda~realeac~soccer.vin 1 ACTION NUMBER ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older Americans Advisory Council One-year term of Frances R. Holsinger will expire March 31, 1993. SUBMITTED BY: Mary H. Allen Clerk to the Board ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: ~ , ~~ . Elmer C. Hodge County Administrator Eddy Johnson Kohinke Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 9, 1993 RESOLUTION 2993-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 9, 1993, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Request for Public-Private Partnership Funds for Cox Cable, Inc. 2. Donation of Drainage Easement in Connection with the Balsam Drive Drainage Project. 3. Acknowledgement of Acceptance of 0.36 Miles of Buckhorn Road into the VDOT Secondary System. 4. Approval of a Raffle Permit from North Cross School. 5. Request for Acceptance of Flintlock Road into the Virginia Department of Transportation Secondary System. 6. Request for Acceptance of Tinkerdale Road into the Virginia Department of Transportation Secondary System. 7. Donation of Drainage Easement in Connection with the Oakland Blvd. Project (P-127) 8. Acceptance of Donations of Right-of-way and Authorization to Execute Agreement for the Bushdale Road Rural Addition Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items .~ " the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Timothy Gubala, Director, Economic Dev. Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility ACTION NO. 2993-5.a Item No . `~/ "'°" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: February 9, 1993 AGENDA ITEM: Request for Public-Private Partnership funds for Cox Cable Roanoke, Inc. COUNTY ADMINISTRATORS COMMENTS: -~~~~.~-nom..,,.-t-.~ ~~~. BACKGROUND: Cox Cable Roanoke, Inc., has purchased a 5.06 acre tract on Fallowater Lane in southwest Roanoke County (Cave Spring District) for the purpose of relocating their Roanoke offices and operations. During the site selection process, staff noted the advantages of a Roanoke County location and offered an "expedite" processing of the site plan and building permit and assistance with connection fees. Cox Cable is now requesting that Roanoke County fund connection fees for water, sewer, and fire as we offered. FISCAL IMPACT: These funds can be taken from the Economic Development fund so no additional appropriation is needed. SUMMARY OF INFORMATION: Cox Cable will construct a 27,200 square foot on 5.06 acres. Estimated value of land and the new facility is $3 million. Real estate taxes on the land/building would be $33,900. Cox Cable will relocate 125 employees with an annual payroll of $2.7 million. The move will also cause 55 vehicles to be located in Roanoke County. This will generate an additional $11,000 in new personal property taxes. The total new tax revenue for Cox Cable is estimated to be $44,900. The cost of connections for domestic water, fire, and sewer are calculated at $41,444. Payback for the County's investment of funds for connection fees would occur within the first year after project completion and occupancy. .~•-~- ~'.. The Director of Utilities as low as $29,550 if a 1 determination will be made after discussions between Cable. indicates that the connection fee may be 1/2-inch domestic service is used. A after receipt of the building plans and County staff and the architect for Cox STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors ratify a public-private partnership with Cox Cable Roanoke, Inc., and invest up to $41,444 towards the cost of connection to Roanoke County's water and sewer systems. Respectfully submitted: Approved: ~~ ~~~ ~ Timothy W. Gubala, Director Elmer C. Hodge Economic Development County Administrator ACTION Approved ( ~ Denied ( ) Received ( ) Referred t0 Attachments Motion by: Bob L. Johnson No Yes Abs Eddy x Johnson x Kohinke x Minnix X Nickens x cc: File Timothy W. Gubala, Director, Econ Dev ~1 - Cox Cobie Roonoke_ Inc. December 3, 1992 Cox Cable Roanoke. Inc. 1909 Salem Avenue S.W. P.O. Box 13726 Roanoke, Virginia 24036 Mr. Timothy W. Gubala, Director Department of Economic Development County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 Dear Tim, ~: y ~ r; r ~- ~_-. `~~a ~r,; L~~ r, '1..i~ FL'r;,~'•-,;}gin ~~' r~-- < FU ;,` ;~, ~ P~ C~ .,; ,_ •,c ~' ~,.. Ir Cwt'{' f~~::. t~ ~,s. G. ~ " This letter is to confirm our agreement per your letter of April 24th to Bernie Langheim that the County of Roanoke will fund connection fees for water, sewer, and fire service for our new office facility to be located on Fallowater Lane. Based on information received from Hayes, Seay, Mattern & Mattern, the following are the required water service line and meter sizes needed. Type of Service Line/ Meter RecLuirements Fire Service 4 inch service line Domestic Water 3 inch service Line / 2 inch meter Sanitary Sewer 4 inch sanitary line / 2 inch meter We are looking forward to moving in at our ne~~~ locaiion and becoming a member of the Roanoke County business community. The cooperative spirit by yourself and the many individuals within the county involved in our planning process has been excellent. Please pass along my personal ppreciaticn to these in.-~.iviuual,>. If you have any questions, or need any further information concerning our new facility plans, please let me know. Very truly yours, 7 ~ A A~ ~.~ ~ ~ ~ Philip C. Ar~lschlager System Controller PCA/ sp cc: Bernard W. Langheim ~ r9 ,+ ., COX CABLE ROANOKE, INC. Management: Bernard W. Langheim Vice President & General Manager Current Location: 1909 Salem Ave. Roanoke, VA 24016 Company Owned Vehicles: 55 Number Employees: - 125 New Headquarters Location: Fallowater Lane Roanoke, VA 24014 Site Size: 5.06 acres New Facility Size: 27,200 sq. ft. Estimate Occupancy: March 1994 ,f i Architect: Hayes, Seay, Mattern &Mattern .. MEMORANDUM TO: Tim FROM: Cl i f f DATE: December 8, 1992 SUBJECT: Cox Cable - Connection Fees .~-- -~r--,-.., ~. ~~~ ' ~~~ r ~t .m~a -".' ' _. ,, ~ ~: LL ( \C ii Li~i~Y U"1i. VViJi j~~i - .\~ .v~~ The following connection fees will apply to the Cox Cable facility on Fallowater Lane. 4 inch Fire Service $12,987 2 inch Domestic Service OSFF 23,757 2 inch Domestic Basic 600 Sanitary Sewer 4,100 TOTAL COST $41,444 (Note: If the domestic service is reduced to 1 1/2 inches, the Total Cost would be $29,550.) The County will provide the four inch fire service connection, meter vault, fire meter with strainer, check valve and shut-off valves and the four inch line stubbed four feet outside the vault. We will provide the two inch domestic service connection, meter, check valve and shut-off valves and the two inch line stubbed four feet outside the same vault as the fire service line. The owner would connect to the four inch stub-out with his fire service and provide the required backflow and Siamese connection at desired location. The owner would connect his three inch service line to the two inch stub-out to provide domestic service. The owner would be responsible for the complete installation of the sewer line including a cleanout at the property line or edge of sewer easement. The actual tap and connection to the sewer main will be made by the County after scheduling and excavation by the owner. Please note, the above fees must be paid prior to issuance of a building permit. ACTION NO. A-2993-5.b ITEM NO. :.,F~r AT A REGULAR COUNTY, VIRGINIA, MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Donation of a drainage easement in connection with the Balsam Drive Drainage Project to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of an easement for drainage purposes, in connection with the Balsam Drive Drainage Project, located in the Cave Spring Magisterial District of the County of Roanoke as follows: a) Donation of a drainage easement, fifteen feet (15') in width, from Thomas E. Wilson and Margaret E. Wilson, husband and wife (Deed Book 1332, page 98) (Tax Map No. 87.09-4-1), shown and designated as "15' DRAINAGE ESMT." on a plat prepared by the Roanoke County Engineering Department, dated January 15, 1992, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, V c ie L. Hu an Assistant County Attorney Action Approved (x) Motion by Bob r,. ,7~hnson _ Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Nickens to Minnix cc: i e Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility Vote No Yes Abs x X x x x METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~~ PROPERTY tlf' NILOSI.AVA V. FERGUSON TAX MAP N0. 87A9-3-4 W °o ~p V. III L TERRY E. HENRY N ~Q TAx MAP Ma 67-o9•-s-6 ~ cN~i TAX MAP N0.__87,09= 4 =1 w PRIPERTY ff .JOFN III ~ SUSAN A lQ.IAA'HY TAX MAP Hd 87A9-6-6 SCALE: 1 N -10 0' PLAT SHOWING DRAINAGE EASEMENT BEING CONVEYED TO R~ANOKE COUNTY BY THOMAS E. MARGARET E. WILSON ~~ ;E N88'48'49E ~ ~4 ~~ 47.45 15'DRAINAGE ESMT. PROPERTY ^F THOMAS E. & MARGARE S 89'39'42'x/ 1.024.45' PRt>f'ERTY of KEMViac PLACE HoMmvNERS Assoc. TAX MAP N4 87A9-4-11 PHI T LINDA N. SItiNER TAX MAP tm.97.09-3-1 O1-15-92 PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:__~___ ACTION NO. A-2993-5.c ITEM NUMBER ~"`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Acknowledgement of Acceptance of 0.36 Miles of Buckhorn Road into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective January 20, 1993. Hunting Hills Section 1 & 2 0.36 Miles of Buckhorn Road (Route 1285) SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator -------------------------ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x Minnix x To ( ) Nickens x cc: File Arnold Covey, Director, Engineering & Inspections ao crcy® ,I e b ' c't'omen Yxe~" ~~~. ~„°' cC®~~®NW~~I.T'I-I of VIR~INI~1 DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER January 25 , 1993 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated September 22, 1992, the following addition to the Secondary System of Roanoke County is hereby approved, effective January 20, 1993. ADDITION LENGTH HUNTING HILLS. SECTION 1 & 2 Route 1285 (Buckhorn Road) - From 0.13 mile North Route 1541 to 0.23 mile South Route 1541. 0.36 Mi Sincerely, ~, iG~~ Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY ACTION NO. A-2993-5.d ITEM NUMBER ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Request for approval of a Raffle Permit from North Cross School COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: North Cross School has requested a permit to hold a raffle in Roanoke County on May 8, 1993. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from North Cross School be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA ~^ COMMISSIONER OF THE REVENUE `./ APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accuracy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifically organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IF FOR: (check one) RAFFLE PERMIT ~ BINGO GAMES Name of Organization ~~.~h ~ds~ ~-~~.~.~~ Street Address ~a~y ~--y`yt"~ ~~-`\ ;~y~ `~~: Mailing Address `Jc:n M<L City, State, Zip Code ~~~-~~ ~~ ~- ~-~~~~ Purpose and Type of Organization --~C- ~v~~~ ~-- ~-`_.~..;,, When was the organization founded? Roanoke County meeting place? ~`'1~ ~ s4 Has the organization been in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES V NO Federal Identification Number ~.~~\-~ L `.D ~°~~~ ~.. Attach copy of IRS Tax Exemption Letter. Officers of the Organization: President:_lc-.\-~ <~w.`\ ~~~~ Vice-President ~.v~~~~ ~-~~~~w~Y-~ Address : ~ ~ ~~~~ ~. \~\~ Address : ~s~~Z ~~ ~~.~,,.,~..~ 1~- -i ~ ~ Secretary : ~.,c-~ z.. \ \ ~ \ ~ Treasurer : ~ ~ \ \ \ ~ ~~r ~.-. ~~\c Address : 3~~1~~, l_ e~ ~\„"~ Address : 2~-~~~; C,- ~~ r~ ~~,, \~ ~~ _•~y ~. '~.~:;c~:~\..x u ~\ 2y~\2~ 2-~c env Member authorized to be responsible for Raffle or Bingo operations: Name: ~ '~~.u ~y ~ ~ ~ h~ v ~~ Home Address _ ~~~ G~~ ~\~v~., (mac,. ~ ~~~. ,~~.~~ Phone Bus Phone `~~b`~ - ~.Q.~ii`-\, A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP MUST HE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing ~ ~-`='1'~ Time of Drawing ~'.G<'~ '~~ BINGO: Days of Week and Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From -~,~.. To 2 ~~ State specifically how the proceeds from Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State ZIP Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO INSTANT BINGO 1st Quarter 1st Quarter 2nd Quarter 2nd Quarter 3rd Quarter 3rd Quarter 4th Quarter. 4th Quarter TOTAL TOTAL 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization, partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Bingo Games or Raffles? y~5 3. Does your organization understand that it must maintain and file complete records of receipts and. disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? `~ QS 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit a 1 records required to be maintained for Bingo games or raffles? Q 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of DECEMBER of each calendar year for which a permit has been issued? ~F:~ 6. Does your organization understand that if gross receipts exceed fifty thousand dollars during any calendar quarter, an additional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ~?~ 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or Raffle thereafter until such report is properly filed and a new permit is obtained? 1~~,5 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, community, or educational purposes for which the organization is specifically chartered or organized, and that the operations of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ~ Q,S 9. Does your organization understand that a two (2) percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of December? y ~.; j 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? Q S 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, operations, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operations, or conduct of any such game or raffle?~ Q 7 12. Has your organi.z.at~-attached a check for the annual permit fee in the amoun of $25.OO~yable to the County of Roanoke? yp ti ~'" 5 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? _ U-> 14. Has your organization attached a complete list of its membership to this application form? ~~D 15. Has your organization attached a copy of its bylaws to this application form? ~1~ 16. Has the organization been declared taxation under the Virginia Constitution or If yes, state whether exemption is for real, both and identify exempt property. 'FRS ~~„ ic,..~\ i',~.~J~~-, ~ a-_ ~~~~..~";=gin: exempt from property statues? a~ personal property, or 17. State the specific type lnd purpose of the organization. ,. 18. Is this organization incorporated in Virginia? Q.'~ If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code?_~__ (If so, attach copy of registered agent.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs?~ (If so, attach copy of exemption.) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value ~ ~~~~ 6 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and 84.98 of the Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of instant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant bingo card to an individual below sixteen years of age? 7 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are expected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501C Internal Revenue Code Service? (Certificate must be attached.) 26. Does your organization understand that a Certificate of Occupancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hundred dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. 28. Does you organization understand that annual gross receipts from bingo games or raffles in excess of five hundred thousand dollars ($500,000.00), shall attach to such report an opinion of a licensed independent certified public accountant that (i) the annual financial report presents fairly, in all material respects, beginning cash, receipts, operating cost, use of proceeds, and ending cash. (ii) the proceeds of any bingo games or raffles have been used for those lawful, religious, charitable, community or education purposes? Does your organization understand the failure to file the opinion of a licensed independent certified public accountant shall cause the automatic revocation of permit? . 8 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: __ _`~ G - ~~~ ~--' ~u 5. ~~ e s `} /~ .,~ u ~ y (G ~ i / /~~~,~cc1 c~nc~iJ J; Na ~ Title Home Ad ess f~c~.~"fc,~, t-~} Z~~'~~; Subscribed and sworn be ore me, this day of 6 19~ in the County/City of ~yc_+d~~ , Virginia. My commission expires: ~~ `~ ~ 19 ~ ~ a ~ ~ ~ ~~~----~------___ ~ of ry u lic RETURN THIS COMPLETED APPLICATION TO: COD~iI5S'LONER OF THE REVENUE P.O. 8OX 20409 RUANOKL, VA 24018-0513 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. '' Date Commissi er of the Reven e The above application is not approved. ` Date Commissioner of the Revenue 9 , 4 eF ~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 RESOLUTION 2993-5.e REQUESTING ACCEPTANCE OF FLINTLOCK ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Flintlock Road a section of road extending from Hunting Hills Drive, Route 1541, extending in a north easterly direction 0.05 miles to the intersection of Flintlock Lane, Route 1946 and continuing in a loop 0.46 miles back to Flintlock Lane, Route 1946, for a total of 0.51 miles, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 1379, Page 1107, and accompanying documents of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was opened to public use prior to July 1, 1980, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interest is not involved. 5. That said road known as Flintlock Road and which is shown on a certain sketch accompanying this resolution, be, and the same s is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notifications of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections, and copy for Virginia Department of Transportation S_5 ~ ~ _ ~ , P` 'rM / S 6 / SSIP .. SJM 1st 40 42 ./ p ,. P 41 - I.O6 Gc ~ / ~6 12 1.13 x 13 1 38 Pc ' ' P . 11 8 9 1.34 x 23 x 10 1 ' N . loe ^< 1zd x 37 39 ~' 39 Y \ us1 ° I4 18 Ac 1 6 Ste, SSP9 SJOI . 6 i ~~ 00 x JP6 u~ I / . TP61 u11 °<'f u~1 SPM ~ 66. N / , r SP91 _ /- 1110 v,+'T `-' I `fin ` JYM J/// • n 1 oe a ~• Se 26 24 . 6 u1/ IS 1.01 x 2 YYM 1.28 Pc S O L/ S~ 25 O ' 3 f J/PJ 4 ! , 23 1.zo nc 1.11 n< ,t O °n~# 16 2 b 2. 9nc o o um SP/s P uu loz 4c H ~. ~ . Hoofing '~ ~ MillJ 4 22 '~ ` Or 1.06 Ac ~ 6 j ~ S+PP \ 4 ~ yx A 3P IJ 17 \ ?2 2.39 Ac ` I.oo x ~ 21.1 1!n \ 21 O ~~~ A I.OB x Jr'+ ~ \ t 23 ~ s2P1 ' SPK 20 IB Jrv / ~`\ 12J x 1.11 Pc _ _.. Q mot'. ` PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Flintlock Road from Hunting Hills Drive, Route 1541, extending in a north easterly direction 0.05 miles to the intersection of Flintlock Lane, Route 1946 and continuing in a loop 0.46 miles back to Flintlock Lane, Route 1946, for a total of 0.51 miles. LENGTH: (1) 0.51 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SURFACE WIDTH: (1) 18 FEET SERVICE: (1) 18 HOMES ROANOKE COUNTY ACCEPTANCE OF FLINKTLOCK ROAD INTO THE ENGINEERING do VIRGINIA DEPARTMENT OF TRANSPORTATION INSPECTIONS DEPARTMENT SECONDARY SYSTEM 3 ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 SUBJECT: Acceptance of Flintlock Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Flintlock Road is one of three remaining roads within the Hunting Hills Subdivision, which were placed on the 1985 Road Bond List. Staff has developed plans for the various corrective actions required to bring this road into the State Secondary System. Prior to acceptance by the Virginia Department of Transportation and the assigning of a state route number, staff has to submit a complete package of information, including Board Resolution requesting acceptance of this road. FISCAL IMPACT: Funds for surveying, engineering, and administrative work on this road was funded within the yearly roadway activity of the Engineering & Inspections Department's budget. Construction funds are available in the accounts administered by the Virginia Department of Transportation. No appropriation of County funds is required. RECOMMENDATIONS: The staff recommends that the Board approve the resolution to VDOT requesting the acceptance of Flintlock Road into the Secondary Road System. ~~"' SUB ITTED BY: APPROVED: ~~ Arnold Covey, D ecto Elmer C. Hodge of Engineering & Inspections County Administrator ----------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Referred to Johnson Kohinke Minnix Nickens 2 Ss AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 9, 1993 RESOLIITION REQIIESTING ACCEPTANCE OF FLINTLOCK ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Flintlock Road a section of road extending from Hunting Hills Drive, Route 1541, extending in a north easterly direction 0.05 miles to the intersection of Flintlock Lane, Route 1946 and continuing in a loop 0.46 miles back to Flintlock Lane, Route 1946, for a total of 0.51 miles, pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 1379, Page 1107, and accompanying documents of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was opened to public use prior to July 1, 1980, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interest is not involved. 4 _~ ~Ir 5. That said road known as Flintlock Road and which is shown on a certain sketch accompanying this resolution, be, and the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notifications of official acceptance of said street or highway by the Virginia Department of Transportation. 5 I ~ F Y ~ V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 RESOLUTION 2992-5.f REQIIESTING ACCEPTANCE OF AN EXTENSION TO TINRERDALE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD BYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of an extension to Tinkerdale Road from the intersection of Loman Drive (Paper Street) to cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Deed Book 673, Page 124 and Deed Book 1391, Page 484, of record in the Roanoke County Clerk's Office. 3. That said road known as Tinkerdale Road and which is shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4. That this Board does certify that speculative interest is not involved. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections, and copy for Virginia Department of Transportation ir43 ~ - ' ~~. 'p.. __. I_.. ._ __ IZ /..~~ ' ~ _ _ do C` ... ~ s ` ~. aC F ~ ~a\EN PO _ -- __._____ _____ _.____ __ ~ •D~ 9,Y ~ d" F ' . TNEAtRE ~ I Jp . P E t '~ I r^ ems. R H o ~~fg ~ avA'~ 0 Go URLI `O~1D . , " LE( ~QL TH IG L DOMINION BGNrtSrl.•JtES ~~~. OPl L (, P ~ P q0 apP COVE ~ rrCO aaTIONO[N'fa ~ ~'I JC LL coc , 49 ,r, ~ QO' B_ 'Y ~ Q 1. 9 Ow ~aoNa 9ti oouEBl.Ea dPoRR ~RS~p V OTOCFGJEFT \~. M crar HO Y gyp. CE Ke~"P ~iDPIR1MC"'\ON eUOGer M07 A OOGf P1" ?~' 872 ~ Z~ BUR C p90MM g, Q L ~ E OnacrilCST ~ ~ ese~y c ) ~'~~ `~ ' L 2c4' q , „YN._ \\I ... ? ~GKIL_+, ~ +? ~~ a 4M CrR y~ A`"'r P ~e ~er ~~~ VICINITY 9~ ~~ ~\ MAP' ~NI~ .. _ r , _ .. , i I I I I I Pro 2z io-2-ie r' • wo' _ ~ ~s~~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) An extension of Tinkerdale Road from the intersection of Loman Drive (Paper Street) to cul-de-sac. LENGTH: (1) .133 MILES • RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 7 HOMES ROANOKE COUNTY ACCEPTANCE OF AN EXTENSION TO TINKERDALE ROAD INTO ENGINEERING & THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT a~~~ ~~,` 'tG di` 3 Oft (0 ~ ~~ 4- : / t ~e• a ~c.ni r. '~ / 2a j BTS ~e e •~ b ~~ '~ 3 25 r~ ~ O o` N ~ ~ + E?~9~ moo. 0 ,~ at 2~y , / I I y' Q v+ fi 1 / C 0 '. ~ ~ ~ ~,~ ~ ~ ~~Q i~ h \ ` b° .~ ~\ ~ ~ 3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 SUBJECT: Acceptance of an extension to Tinkerdale Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The citizens of Tinkerdale Road, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept an extension of 0.133 miles to Tinkerdale Road. Staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept this extension to Tinkerdale Road into the Secondary Road System. MITTED BY: o d Covey, it for of Engineering & nspections APPROVED: F~ Elmer C. Hodge County Administrator s ~, Approved Denied Received Ref erred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRIIARY 9, 1993 RESOLUTION REQUESTING ACCEPTANCE OF AN E%TENSION TO TINRERDALE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of an extension to Tinkerdale Road from the intersection of Loman Drive (Paper Street) to cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Deed Book 673, Page 124 and Deed Book 1391, Page 484, of record in the Roanoke County Clerk's Office. 3. That said road known as Tinkerdale Road and which is shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4. That this Board does certify that speculative interest is not involved. 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ACTION NO. ""'~.` I. ITEM NO "~••/"' MEETING DATE: February 9, 1993 AGENDA ITEM: Donation of drainage easement in connection with the Oakland Blvd. Project (P-127) to the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easement to the County of Roanoke for drainage purposes in relation to the Oakland Boulevard Project in the Hollins Magisterial District Supervisor. a) Donation of an easement for Eldenridge Developers, a Virginia General Partnership, and E. Hildreth Cassell, Jr., Trustee and Howard P. Wilkerson, Jr., Trustee, (Deed Book 1317, page 1845 (Tax Map No. 27.19-1-75.6) as shown on a plat prepared by Spectrum Engineers, P.C., dated January 16, 1992. The location and dimensions of this property has been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION The location and dimensions of this property has been reviewed and approved by the County's engineering staff. ED BY: L! Arnold Covey, Dire~tor Engineering & Insp ctions APPROVED BY: A-2993-5.g Elmer C. Hodge County Administrator ~~ ~ S7 --------------------------------------------------------------- ACTION VOTE Approved (x ) Motion by: Bob r, . ,Tohn son No Yes Abs Denied ( ) Received ( ) Ref erred To Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility 2 ,~"'~ PROPERTY OF - ARTHUR G & JOYCE H. TROUT DB. 417 PG. 50 TAX # 27.19-1-74 -- ~ GARO~S NEpGE pG• 21 PB • 5 ~~ ~ - ~ o,' - ~ 15~DRAINAGE EASEMENT pp" E ~~ N ~p~9 a6, ~p~ 1 15~"f .~ #2~ 19' ~, ~ '9 ~ ~p~ 6 ~ 5,6 0 1~p' .,.-, 19, kp~a _ ~p~ 1 ~ 5,5 3• #2~ ~9~ *OF ELDENRIDGE PB.11 PG.135 ACCESS, WATER & - ~n PEDESTRIAN EASEMENT '~' N ~ ~ 3~ ~~~~ PvE P ~ ~. BEARING `y S 57'24'01" ~ - N -LOT 1 m C~ z Q J Q O SEC710N N0. 1 PETTY ACRES PB. 3 PG.255 --- --1-_ 325 1[ovatain Arsnue, Roanoke, Pirginla 24016, 703-54b-8020, FlY 705-946-8899 3 PLAT SHOWING DRAINAGE EASEMENT - --- -- ------- _- BEING CONVEYED TO ROANOKE -COUNTY BY-- - - -- - LAWRENCE L. FENZEL, HOMME SOL - & ELDENRIDGE DEVELOPERS A VIRGINIA GENERAL PARTNERSHIP Sheet No. Design Drawn Check Date Scale GAS MAR GAS 1-16-92 1 "=30' 1 ACTION NO. A-2993-5.h ITEM NO. ~'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: ACCEPTANCE OF DONATIONS OF RIGHT-OF-WAY AND AUTHORIZATION TO EXECUTE AGREEMENT FOR THE BUSHDALE ROAD RURAL ADDITION PROJECT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following rights-of-way to the Board of Supervisors of Roanoke County, Virginia, in connection with the Bushdale Road Rural Addition Project in the Vinton Magisterial District: a) Donation of all right, title and interest in and to the existing "Private Road", known as Bushdale Road, varying in width from twelve feet (12') to thirty-one (31'), leading to and from Virginia Secondary Route 659 (Mayfield Drive, formerly Gearhart Road) from Elga and Lura Draper, husband and wife, (Deed Book 1148, page 835, Deed Book 276, page 422, and Deed Book 645, page 534). b) Donation of: (i) a parcel of land shown and designated as "PROPOSED RIGHT OF WAY (.038 Ac.)" on a plat, dated October 21, 1991, prepared by the Roanoke County Engineering Department, a copy of which is attached hereto; and (ii) all right, title and interest in and to the existing "Private Road", known 'as Bushdale Road, varying~in width from twelve feet (12') to thirty-one (31'), leading to and from Virginia Secondary Route 659 (Mayfield Drive, formerly Gearhart Road); from Donald L. Draper and Mary Mills Draper, husband and wife, (Deed Book 900, page 693, and Deed Book 1072, page 781). In exchange for the above-described donations, the Drapers negotiated with County staff regarding the eventual disposition of the section of Bushdale Road which is located between the Bush property and the Draper property, cross-hatched on the attached map and hereinafter referred to as the "old Bushdale Road section," and 1 ~...1 is not scheduled to become part of the improved Bushdale Road. Since staff anticipates that this section will no longer be necessary to the County, the public, or the other property owners on Bushdale Road when the project is completed, an agreement has been prepared by County staff and executed by Elga and Lura Draper to provide for the "old Bushdale Road section" to be released and quit-claimed to the Drapers in order to provide them with continued private access to their properties. The pertinent provisions of the agreement are as follows: *** 2. Upon completion of the Bushdale Road Project, the County agrees that the "old Bushdale Road section" will be released and quit-claimed to the Drapers, as tenants by the entireties with right of survivorship, or the survivor, or their heirs, successors, designees or assigns, as the case may be, subject to the following conditions: a. That project plans are approved and no changes become necessary requiring the use of the "old Bushdale Road section" for the Bushdale Road Project, or that no circumstances arise which would require that the "old Bushdale Road section" remain open for use by the property owners on Bushdale Road or by the public. b. That the deed of conveyance for the "old Bushdale Road section" shall contain certain restrictions on the use of said strip of land as a driveway for access as follows: *** c. Upon completion of the Bushdale Road Project and conveyance of the "old Bushdale Road section" to the Drapers, the County shall have no further obligations or responsibilities for care or maintenance of the "old Bushdale Road section." When the project is completed and staf f has confirmed that the "old Bushdale Road section" is no longer required for any public purpose, the matter will be returned to the Board of Supervisors to authorize the conveyance of the real estate by two readings of an ordinance. FISCAL IMPACT• There is no direct fiscal impact. 2 S-8 STAFF RECOMMENDATION: Staff recommends acceptance of the donations of right-of-way for the Bushdale Road Rural Addition Project and recommends that the County Administrator be authorized to execute the agreement described herein regarding the "old Bushdale Road section", on form approved by the County Attorney. Respectfully submitted, Vickie L. Huf an Assistant Coun y Attorney Action Approved (x) Denied ( ) Received ( ) Referred to Motion by Bob L. Johnson Eddy Johnson Kohinke Minnix Nickens cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility Vote No Yes Abs x X x x x 3 nnr.. arm A METES AND BOUNpI~DSSAND CALCULATED INFORMATION AND~DOLNOT (REFLECT 'OMPOSITE OF DEEDS, ~~ N ACCURATE BOUNDARY SURVEY. I~ 3`~ ~. ~~P3 ~0~ ~ ~ P~ \ 0 2~~F. 'ro ~1~'~,~~ TAX N0, 79,03-4-37 ~s ~f1~ CURVE `A' ~ R=llo.o' REMAINING PRGP. ^F ~o_ TAX N0. 79,03-4-34. 0 25.59'17' DpNALD L, & MARY K, DRAPER ~ LC=49.89' CH=S18'12'15'E r, 0375 Ac> L=49,47' ~; PR~PC]SED ~ 'Ar RIGHT-~F-WAY so r ., 'rl p ~,'. C,038 AcJ r+ O IZ ' ' S~O ~G,~'1 7AX N0, 79.03-4-38 .~~ 3 i\ o ` ~. C,227 AcJ ~ \d ifs ~~\ ~ Z ~~~ ~~~ .\ 21e ~F~ S~O~ 2 ~~3~ ~,,.` ~ ~ ~ 03~ ~, ~. ?*A v a~,, p un 79,03-4-37&38 SCALE:_ 1'=50' PLAT SHOWING PROPOSED RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY DONALD L• & MARY K• DRAPER DATE: 10-21=9_ PREPARED BY.• ,ROANOKE COUNTY ENGINEERING DEPARTMENT -~.l.n~~Q--~-r.rr~ nn-~.~'~ DESCRIPTIONS SHOWN ON THIS PLAT' REPRESENT A fPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ACCURATE BOUNDARY SURVEY. r IG PREP. ~F V, CYPHERS, El ~4, TO 8E REIEA4D 'ERS TAX MAP NO EYHIBIT r^, SCALE:_1"=_14Q__ PREPARED BY.• RDANOKE COUNTY ENGINEERING DEPARTMENT DATE: Z/~Z,Lg~. n~- i COUNTY OF ROANORE, DIR(3INIA GENERAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 (Audited) Amount FundoExpenditures $5,419,414 7.51$ August 12, 1992 Dixie Caverns (100,000) Sept. 8, 1992 Cable TV budget (21,149) October 13, 1992 Bloodborne Pathogens Standards (33,800) October 27, 1992 Computer Upgrade (126,281) December 1, 1992 Hepatitis B Vaccine - Volunteers (36,840) January 12, 1993 Hollins Rescue Squad (15,285) January 26, 1993 Rutrough Road Improvements 1350,000 Balance as of Feb. 9, 1993 $4,736,059 6.56$ Reserve Amounts November 17, 1992 Reserved for employee benefits (606,182) November 17, 1992 Reserved for building (350,0001 $3,779,877 5.24$ Submitted By (~1 ~, Diane D. Hyatt Director of Finance Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25$ of General Fund expenditures ($72,151,291). ~n-~ COIINTY OF ROANORE, VIRGINIA CAPITAL FIIND IINAPPROPRIATED BALANCE Beginning Balance at-July 1, 1992 $ 24,705 (Audited) Addition to Capital Reserve from 114,760 original 1992-1993 budget July 14, 1992 Lighting of Green Hill Park Ball Fields (15,000) October 13, 1992 Repair ladder truck at Cave Spring Fire Station (19,001 Balance as of February 9, 1993 S 105,464 Submitted by 1 Diane D. Hyatt Director of Finance .. COIINTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1992 July 14, 1992 Information Program for Bond Referendum July 28, 1992 Roanoke Regional Housing Strategy August 12, 1992 Outside Legal Assistance September 8, 1992 Grumman Litigation September 22, 1992 Grumman Litigation October 13, 1992 Space Study October 27, 1992 Grumman Litigation December 1, 1992 Grumman Litigation December 15, 1992 Grumman Litigation Balance as of February 9, 1993 Submitted by $ 50,000 (18,250) (2,000) (10,000) (229) (869) (5,000) (941) (289) (844) $ 11,578 Diane D. Hyatt Director of Finance ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Accounts Paid - January 1993 COUNTY p,DMINISTRATOR~S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $3,549,760.09 Payroll: 1/15/93 $ 471,198.38 1/29/93 459,870.33 $ 931,068.71 931.068.71 $4.480,828.80 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. Respectfully submitted, Diane D. Hyatt Director of Finance ----------------------------------- ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Eddy Kohinke Johnson Minnix Nickens Approved by, Elmer C. Hodge County Administrator 1 ACTION NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Report on Timetable for Ordinance Amendments to Permit Alternative Discharging Sewage Treatment Systems COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• As requested by the Board of Supervisors at your work session on September 8, 1992, the staff is preparing revisions to the County Zoning Ordinance and the County Code to permit under certain circumstances Alternative Discharging Sewage Treatment Systems for Single Family Residences. This issue and the draft amendments will be discussed by the Planning Commission at their next work session on February 16. A public hearing by the Commission will be scheduled for March 2 and the first reading of the ordinance amendments will be placed on the Boards agenda on March 9. A favorable recommendation by the Commission on March 2 would allow the second reading and public hearing to be scheduled for the March 23 meeting of the Board. STAFF RECOMMENDATION: Staff recommends as follows: None at this time. Respectfully submitted, Approved, .~ ~~ Jonathan Hartley Elmer C. Hodge Planner County Administrator ITEM NO. r' Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs ACTION N0. ITEM NUMBER / / E~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A'I' THE ROANOKE COUNTY ADMINISTRATION CE~1I'ER MEETING DA`I°E: February 9, 1993 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of January 31, 1993. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY Or INFORMATON: BANKERS ACCEPTANCE: CRAIGIE 997,416.67 CRESTAR BANK 997,651.11 NATIONS BANK 997,494.72 ScarT & s~TRINGFELLOw 997,b23.61 CAPI~TOLINE cRES'TAR BANK 2,b61,724.48 CERTIE'ICATE OE DEPOSITS: CENTRAL FIDELITY BANK 1,012,075.97 SiGNE~`r BANK 1,000,000.00 SOU'T'ri1n1EST VIRGINIA SAVINGS & T1JAN 100 , ODU . 00 COMMERICAL PAPER: CENTRAL FIDELITY BANK 1,005,256.39 CRAIGIE 997,666.67 SIGNET BANK 1,009,775.27 LOCAL GOVT INVES'T'MENT POOL: NATIONS BANK 8,007,844.33 REPURCHASE A~:REII~NT FIRST VIRGINIA 5,$53,000.00 SAVINGS: NATIONS BANK 1,171.37 DOMINION .BANK 4,848.86 ~~p,L 25 , 64 3 , 54 9.45 STAFF :RECOMMENDATION Respe~ ully Submi ed by Approv by: _ red C. Anderson Elmer C. Hodge ounty Treasurer County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) ~dY -. - - Received ( ) Johnson - - - Referred ( ) Kohnike - - - To ( ) Minnix - - - Nickens ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1993 AGENDA ITEM: Budget Work Session on Estimated Revenues for FY 1993-94. ('OUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss estimated revenues for the FY 1993-94 budget. Also, staff would like to discuss the possibility of going forward with the advertisement and adoption of the real estate, personal property, and machinery and tools tax rates at a time earlier than proposed on the original budget calendar. A revised budget calendar is attached for your review. Re//s~~pe--caatfullyppsubmitted, K.~t~ !1. Reta R. Busher Director, Management and Budget Approved by, c~ ~ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION Motion by: VOTE No Yes Abs Eddy _ _ - Johnson _ _ - Kohinke _ _ - Minnix _ _ _ Nickens _ ~r-i County of Roanoko 2/9/92 Revised Budget Calendar FY 1993-9~ November 17, 1992 Budget work session with the Board of Supervisors. 1992 - December 1 Preparation of budget packets , December 31, 1992 for distribution to all Department Directors and Constitutional Officers. January 4, 1993 - Update revenue estimates and January 22, 1993 prepare target allocations. January 25, 1993 Budget Kick-Off Meeting with Gang of 40. Distribute target allocations. January 25, 1993 Teams develop FY 1993-94 February 16, 1993 budgets, 5~ Contingency Reduction List and Addback List. February 9, 1993 Budget work session with the Board of Supervisors to review revenue estimates. February 16, 1993 Budgets due back to Department of Management and Budget. February 16, 1993 - Review of departmental budgets March 1, 1993 and preparation of budget summary documentation for County Administrator's review. Input of budget data into BPREP. February 23, 1993 Budget ,work session with the Board of Supervisors. March 1, 1993 Team presentation of budgets to 1993 March 19 County Administrator and Gang , of 40. County Administrator finalizes County budget for presentation to the Board of Supervisors. n-i 1993 March 9 Public hearing to allow citizen , (Evening Session) discussion on real estate, personal property and machinery and tools tax rates. March 23, 1993 Joint budget work session with s and i sor the Board of Superv School Board. Presentation of County and School budgets. Adoption of real estate, personal property, machinery and tools tax rates. April 6, 1993 Budget work session with the (Special Meeting) Board of Supervisors. April 13, 1993 Budget work session with the (Evening Session) Board of Supervisors. Public hearing to allow citizen discussion on the overall budget. April 27, 1993 Budget work session with the Board of Supervisors. Adoption of FY 1993-94 budget for both County and Schools. 1993 May 11 First reading of the Budget , Appropriation Ordinance. 1993 May 25 Second reading and adoption of , Budget Appropriation Ordinance. O~ ROANp~.~ ~. z ,p ~ ~ °v aZ 1838 COU NTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 ~^ C~~~x~t~ a~ ~a~xxt~~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 February 9, 1993 Mr. Chairman and Members of the Board: BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Before we begin this budget work session, it might be helpful to restate the priorities that have been established by the Board. They have remained fairly constant over the years and are as follows: - To balance the budget within existing tax rates. - To maintain or improve existing service levels. - To increase our contributions to economic development and tourism. - To continue or improve our support of regional programs. - To provide as much support as possible for our highest priorities, Schools and Public Safety. - To establish employee benefits as a top priority. At this time we want to concentrate primarily on revenue projections and major expenditures and how they apply to the goals that have been set. The departments are now preparing their expenditure requests and these will be presented to you in a later work session. PROJECTED REVENUES Attachment I is a revenue projection summary provided by the Department of Management and Budget, which shows that local revenues are expected to increase 3.28% or $2,113,700. For planning purposes, we have allocated half of that, or $1,056,850, to Schools for their budget process as we have done in the past. State revenues for Schools are difficult to anticipate at this time but other State-supported operations are expected to increase slightly. Two revenue items are worthy of additional discussion: - The County will receive, for the first time, a host locality fee when the new regional landfill opens. This will be approximately $225,000 if the new landfill is in operation by October, 1993. 1 ® Recycled Paper s - No funds have been included from the proposed increase in the Transient Occupancy tax. This bill has passed both the House and Senate, but we have not anticipated any revenue because of the uncertainty of an implementation date. If the Board chooses to make it effective January 1, 1994, it will generate approximately $150,000. Attachment II shows several non-revenue sources of funds that may be used for expenditures that have already been discussed with the Board. For example, the first year of debt service on the new administration building has already been reserved from other debt reductions, rental income, and fund balance. As promised, this will not have to be taken from new local revenues. EMPLOYEE BENEFITS Salaries and benefits represent a major portion of the School and County budgets. We are not prepared to make a recommendation on salary increases until more is known about General Assembly funding for Constitutional Officers, Schools, Health, and Social Services. We must also determine what the County and School departmental requests will be. Within the next week, the General Assembly will conclude its plans for next year's budget. We have reviewed the latest information from the State and contacted them daily. We are encouraged by recent announcements that more funds may be forthcoming. Remember, however, that some State funding requires a local match, as is the case with Social Services. Under the current education formula, the State funds only about half of the teachers employed by the County. Therefore, any funding by the State for teacher salaries will have to be matched with local revenues to provide the increase to all teachers. The County will have to provide the entire cost of salary increases above those recommended by the State, if you choose to give more. For planning purposes, each 1% salary increase will require $195,000 for County employees and $525,000 for School employees. There is still in reserve the $606,182 in County funds and $450,318 in School funds set aside by the Board at the end of last fiscal year for employee benefits. Fortunately, health care costs have increased only moderately due to cost containment features that have been put in place. We expect increases of about $200,000 for the County and $200,000 to $300,000 for Schools that will have to be absorbed by the County or the employees. MAJOR EXPENDITURES Although we do not yet have budget requests from School or County departments, there are several significant expenditures that are known at this time: 2 - $270,000 will be needed to cover the increase in tipping fees when the new landfill opens. - $32,000 will be needed for modifications required by the Americans with Disabilities Act. - $418,000 will be needed to fund the debt service deficit incurred by Schools. You may recall that at one time we considered asking the General Assembly for authorization to impose a tobacco tax for this. PENDING ISSUES There are a number of issues that are likely to take place during next fiscal year that may provide or require additional funds. Some of these are listed below: - The sale of the Ogden property should provide additional funds that could be used for capital items such as a vehicle replacement account. - The County will have to assume a share of the cost of replacing a ladder for the Vinton ladder truck. - It will be necessary to increase the supplement to the Sewer Fund by approximately $246,000 this year OR increase sewer rates. I prefer delaying this decision until more is known about the cost of the sewage treatment plant expansion. NEW OR EXPANDED SERVICE REQUESTS Throughout the year there have been requests for service level increases and for new services. The recently approved bond issue probably will not require additional resources this year but will certainly do so the following year. The following are some requests that will have to be considered as we continue through the budget process: - Vacuum leaf collection will be difficult to fund without charging substantial fees. It may be possible by leasing the capital, estimated to be $500,000, and setting fees to cover the payments and labor. A full report will be brought to the Board for consideration when expenditures are presented. - With increased workloads, there will be a need for new positions for the Sheriff, Police, and Social Service Departments. - There is a real need to replace a number of school buses, refuse trucks, and other vehicles because of high mileage and wear. - The Convention and Visitors Bureau has requested a significant increase in funding. This will be difficult to do without enacting 3 the increase in Transient Occupancy Tax, assuming it will be passed by the General Assembly and signed by the Governor. CONCLIISIONS AND RECOMMENDATIONS In conclusion, local and State revenues are expected to improve moderately next year, which is encouraging, but they probably will be outpaced by needs that have been delayed for the past few years. We think at this point that we will be able to achieve the goals set by the Board but it will be difficult to add some of the new programs that have been requested. Much will depend on our needs for salary increases and employee benefits. If you get calls from various departments, volunteers, and Schools, please ask them to work with the Budget staff on their requests. Everyone will have the opportunity to have their budget reviewed by the Board. I will be meeting with all of them in the coming weeks to prepare recommendations and to balance the budget. We have scheduled meetings with you for departments, Constitutional Officers, fire and rescue volunteers, and Schools. Our next work session is scheduled for the 25th of February. Respectfully submitted, ~. Elmer C. Hodge County Administrator 4 5 8~°° O r-+ M 8 O O ~O O M ~O ~ O OM 69 b9 64 b4 W O~ ~ Q O~ O~ A ~ ~--~ w ~ ~ ~ .--i .--i w GA GA w Q~A~ w~ »~ ax~~ aA °zz~ w~ zzp w~~a I Q ~~ ~~ ~ OOa ~~ ~~~a W~ _ M °O~ r;~ y. Wtr w U~" ~W ~ W ~cn?~ ~~ V , Q> ~ ~ a w p A a '~ a .w vAivAi~ F ., ~ I O O 5~a °~~~ a ~w~a ~ ~" apap°a~ wH~~ z xxx c7~WA Q HH Aw z a H W i ~Aaaw I Q~"Wp( i ~ I U i ~~~ I AA I~ w W I O A I > ¢ i a~"Ow ij i W W W i ~~~ a i aNaa f i ~ .. i aaw I ~aa~~ ~w ~ ~Z ~~aaW O iz v w ia Oi¢¢a z l~ ~ a IH zl~~~ 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1993 RESOLUTION 2993-6 CERTIFYING E%ECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREr'UK~, tSli 1'1' Kl.,AVLV~L, a.a,ca.. ....... ......--- __ Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Executive Session OF ROANp~-~ ~, z p ~ ~ °v a? 1 38 ~~~~~ ~~ ~~Y~~.~.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COU NTY ADM I N ISTRATOR ELMER C. HODGE (703) 772-2004 February 10, )993 BOARDOFSUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. John Hartwig Good Shepherd Lutheran Church 1887 Electric Road, S. W. Roanoke, VA 24018 Dear Reverend Hartwig: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, February 9, 1993. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincere y, ~~~~~ H. Odell "Fuzzy° Minnix, Chairman Roanoke County Board of Supervisors ® Re~yded Paper OF ROANp~.~ ~. 2 p °v a? 1838 C~aixxt#~ .a~ ~.~ttx~~~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 February 10, 1993 BOARDOFSUPERVISORS H. ODELL "FUZZY" MINNIX. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. David Dougherty 430 Willow Oak Drive Roanoke, VA 24014 Dear Mr. Dougherty: At their regular meeting on Tuesday, February 9, 1993, the Roanoke County Board of Supervisors unanimously approved the request of the North Cross School for a raffle permit. The raffle will be conducted on May 8, 1993. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1993. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATIONPLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisor Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® Re~.ydea Paper COUNTY OF ROANOKE COX CABLE CHANNEL 17 MESSAGE REQUEST TO: Melinda Rector From: Mary Allen Date: February 5, 1993 Start Date: February 5, 1993 End Date: February 10, 1993 Department: Board of Supervisors ------------------------------------------------------------------------------------------ COUNTY OF ROANOKE MESSAGE On Feb. 9, at 4:30 p.m., the Board of Supervisors will hold a Budget Work Session to discuss revenues for the 1993/93 budget. The public is welcome to attend, but there will be no opportunity for citizen comment. The work session will be held at the Administration Center on Brambleton Ave. For more information, call 772-2005 Rural Economic Development (RED) Grant Roanoke County has received notification from the Virginia Department of Housing and Community Development that we will receive $20,160 in funding from our Rural Economic Development (RED) Grant application. These funds will be used for preliminary engineering and environmental assessment at Valley TechPark for the design of the industrial access road, location of public utilities, and configuration of lots and stormwater management areas. The Economic Development Department estimates that this grant will enable the County to complete its preliminary plans and design by the end of February 1993. f ~~,~ ~' t, F y ~ tl r' ~. ? \ Y X. FX ~! Y/\ !" ~ ~ y J ``~~ \ ~ T ^ f- \ ` ~,L r ~. ~%% C%'~ / ~C ti i,,%~ /' ~ ~ ~~ ., ~y. \`' ~\ ~\ .r '~ `~, ,.X /.~. ~.~ .~ j. f ~~~ ~` ig ~f .,~ ~7~ t \ ~~'~';.X Y ~ ~ ~ n \ `~:• ~Y~ ` .,u ~.. X X. X. ~ rF~ \~` .!`~ \\ ~~~ ~i ~ ~\ ~~ ^i' :i, r `~ ~ ~' ~, ~ X :~ /J <, j , ~/\ `'., i_ . `~' ~; i \/~ `~! \:~ ~, ~ ~ \ ~!. V ~~ V~~ ~.1 of Roa,~ ~ ~• z ~ az C~~~~~ ~~ ~~x~~ ~e 1838 FAX TRAI~TSMITTAL FAX NUMBER: (703) 772-2089 DATE: February 2,1993 TO: Bill Bestpitch COMPANY: Total Action Against Poverty FAX NUMBER: 345-4461 NO. OF PAGES TO FOLLOW: 0 ,~ ~ ~ ~,~ FROM: MARY H. ALLEN CLERK TO THE BOARD OF SUPERVISORS ROANOKE COUNTY BOARD OF SUPERVISORS # TO CALL IF TRANSMITTAL IS INCOMPLETE: 772-2003 SPECIAL INSTRUCTIONS OR MESSAGE: I have tried to contact you by phone several times. On December 21, you talked with our Deputy Clerk about speaking to the Board of Supervisors on February 9 at 3:00 p.m. regarding the Roanoke Valley Poverty Strategy Task Force. I need to confirm that someone from the Task Force be there and the names of those attending. You will be given 15 minutes for the presentation. Please let me know the following by faz (772-2089) or telephone (772-2003): (1) Who will be attending ~~ C'~/ ~ ~ (2) What will be included in your presentation. ~ X ~ ~~, ~~~ Thanks for your assistance . ~. ~, ® Recyded Paper ~ ~ `~ A _~ 1 __, MEMORANDUM TO: Members of the Board of Supervisors FROM: Mary Ailen ~'h~ DATE: January 22, 1993 SUBJECT: Resolution Supporting Federal Community Biock Grants for TAP This item was scheduled for the January 26 agenda. Elizabeth Stokes, a member of the TAP Board of Directors, is gathering information to be used in the board report and resolution, and staff has not yet received the information. Therefore this item is NOT on the 1 /26 agenda. Upon receipt, of the information from Ms. Stokes, the item will be placed on the agenda. CC: Elmer Hodge, County Administrator ~l7 ~.t 3~~,, D,G. l~ ~ ~G~- Edncatlon Emplogment Hesuh Hoasingand Homclee Neighborhoods Economic Development Crime Prevention Cabell Brand President Georgia Meadows Vice Prresstdettt Elizabeth Bowles secretary Rev. Ealy Ogden Treasurer Monty Plymale assistant/ secremry/Treasttrer Theodore J. Edlich, III Executive Director D. Stan Barnhill John Berry Betty Carpenter Lynn Davis Elmore Dennis Bettie Epps Ted Feinour Joseph Gaither Jeanne Goddard Cleo Hardy Zane Jones A. C. Jordan Hilda Larson Betty Littleton Gertrude Logan Rev. Edgar Mayse Norma Meeks Dorothy Mendenhall A. W. Merrill Rosa Miller Meredith L. Mills Lewis Nelson Eloise Pack Lewis Peery Larry Renfroe Rev. James E. Reynolds Malika Shakoor William Sparrow Elizabeth Stokes W. D. Ward Charles L. Watson v December 2,1992 ' The Honorable Lee B. Eddy Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Chairman Eddy: I am writing to ask that a representative from the Roanoke Valley Poverty Strategy Task Force be permitted to speak to your Board of Supervisors during one of your upcoming meetings. You may recall that in the summer of 1991 the Roanoke Times ~ World-News published a series on poverty in the Roanoke Valley. These articles prompted local community leaders, together with TAP, to forma 37-person citizens Task Force to develop short- and long-term solutions to critical problems facing the poor. Our efforts spanned almost a year and included five public hearings, several in-depth interviews, and a number of working sessions. The result :vas a report on the topics of Education, Employment and Economic Development, Health, Housing, and Special Populations. The Task Force has now formed an Action Council of eight members to present its recommendations to the public. The report includes 176 specific suggestions -- at least a few of which your organization might consider helping to implement. Any one of our eight members would be happy to ar, ra,.n. P a 1 - n 3!L„ minute presentation to your group. Please Juanda Robinson at 345- ~f you would like to arrange a presentation or iFyou fiave any questions before arranging a presentation. Post Office Box 2868 Roanoke, Vit~rtia 24001-2868 ', (703) 345-6781 Fax (703) 345-4461 ', Roberta A. Bondurant Chairperson, Action Council Poverty Strategy Task Force r~ - sca ~i~ f~ r ~~ ~ J~ -~ r' '~'/G'/'~S~`a ~q, r ~ ParilcipatingAgency '~• 9. aa~ ~a ~ . s _ - ~~~~~ ~~~~~ ~~ ~- P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR EU~AER C. HODGE December 7, 1992 BOARD OF SUPERVISORS (703) 772-2004 Roberta A. Bondurant, Chairperson Action Council, Poverty Strategy Task Force TAP P.O. Box 2868 Roanoke, Virginia 24001-2868 Dear Ms. Bondurant: I Ci B. EDDY. CHAIRMAN WINOBOR NLL1S MIAQIBTILRIAI.OISTRICT EDWARD G. KOHINKE, SR., VICE-CFWRMAN GTAWSl1 MA~AL OtBTRIGT BOS (,.. JOFIN80N MOWNS MIWKTOtW-OISTRK.T H. ODELL'FUaY MINNIX GVE SPRIN3 MA,pIg71iRNI.OISTRIGT HARRY C. NICKENS VtNT'ON MAOIiTiR1AL olsrnler (703) 772-2005 In response to your letter of December 2, 1992, the Board of Supervisors would be pleased to have a representative from the Roanoke Valley Poverty Strategy Task Force speak to us at a future meeting. Starting in January, our regular meeting schedule will be at 3:OOpm on the 2nd and 4th Tuesday of each month. Because of our usual crowded agenda, we request that your presentation be limited to no more than 20 minutes. By copy of this letter to Elmer them to call Juanda Robinson at arrangements. Hodge and Mary Allen, I will ask 345-6781 to make the necessary Sincerely, // Lee B. Eddy copy: Board of Supervisors Reading File Elmer Hodge, County Administrator Mary H. Allen, Clerk to the Board of Supervisors (each with copy of Ms. Bondurant's letter) ~~ 3~~ Edaratlon F.mplogment >~m Ho~amt - Bomeiewneu Nel64bod~oode Eoaoomic 1~eYei0pment Crime t'mvention CabeB Brand P~addent Georgia Meadows vtmpiea+ae~ Eti~befh Bowles se~ermv >~-. Ealy ~- n~ s~iir~ Tt~eodoie ).Enrich, m D. Stan Barnhill Jahn Berry se<ty carp~-oer Lyme Davls Etmore >~ Battle Epps ~~ J _~ . Cleo zanaJanes _ A. C. Jiord~an. ..• ~~` .• Gaetrude Logan x~ ~ Norma Meeirs lxiatry Meehan n. w. Merrw izasa Miller Meredith L. Mills Lewis Nelson Eloise Pack Poet Office Btnt 2868 RGB[1l1iGB, V1i~tti8 24001-2868 (703) 345-6781 Fax (703) 345-4461 The Honorable Lee B. Eddy ~~Cfiairman _~ ~ _ Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 ar;~ ~ ;; ,~ ~. }:~- . ~~,K . - .y~~ - .;' ~y . ~~6 y j~~yn ., '. -- T h_~ an Eady: ~~ ~~~~ ~~ ~ ~'! _ .. ,. ;.,~I aacwriting ao ask.-that a representative~from the Roanoke "' ~ _~ ~,~: ~a ~V~lle~ Po'veriy Strategy Task Force be permitted to speak to your * L ..` Board of Supervisors during one of your upcoming meetings. ~s3,~~^'= •- . . .~~' You. may recall, that in the summer of 1991 the Roanoke -Times & , _ World-News published a series on poverty in the Roanoke Valley. ~ `~~`~ `: - _ These articles prompted local community leaders, together witk =T1~P~` F - t~ form a 37-person citizens Task Force to develop short- and long-term solutions to critical problems facing the poor. Our efforts spanned ,~ .,;R .. _.~,=- ~,~,x.., almost a year and included five public hearings, several in-depth ~ interviews, and a number of working sessions.. The result was a re~rt~ _ ~`~, - on the topics of Education, Employment and Economic Development, ;_ ` ~; S x~". .. I~ealth, Housing, and Special Populations. ~,~- ~ ~• Tlie-Task Force has now formed an Action Council of eight nnembers :, ~. =~ ttrpresent its recoaunendations to the_ public_ Tie xeport include;- ~,. specific suggestions - at least a few of which your organization ~' _ ;~;~,;. ~:~ consider helping to implement. _. - ~. ~ , ~. - ~~_ ~ _ Any~%ne of our-eight members would be happy to arrange a 15= ta•30="_ _ minute presentation to your group. Please call juanda Robinson at 345- 1 6781 if you would like to arrange a presentation or if you have any questions before arranging a presentation z,. - 6 - ~ AN ,I, - ` s ° a2 ~~~~~ ~~ y ~~~~~~ ~_ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR EIJiAER C. HODGE (703) 772-2004 December 7, 1992 Roberta A. Bondurant, Chairperson Action Council, Poverty Strategy Task TAP P.O. Box 2868 Roanoke, Virginia 24001-2868 Dear Ms. Bondurant: BOARD OF SUPERVISORS I rr B. EDDY. CHAIRMAN WINDSOR HILLS MARitSTER1AL OIST111['T EDWARD G. KOHINKE. SR.. VICE-CHAIRMAN CATAW011 MAQIS'TEItlAt. DI871OCT BOe L JOHNSON rlowNS w~alst~lAL. olsnecr H. ODEIl'FUaY MINNIX CAVE SPRING MAGIS7ERIAl. D157RICT HARRY C. NICKENS VINT'ON MAOlsralAL. olsrleeT (703) 772-2006 a /9/q .~ In response to your letter of December 2, 1992, the Board of Supervisors would be pleased to have a representative from the Roanoke Valley Poverty Strategy Task Force speak to us at a future meeting. Starting in January, our regular meeting schedule will be at 3:OOpm on the 2nd and 4th Tuesday of each month. Because of our usual crowded agenda, we request that your presentation be limited to no more than 20 minutes. By copy of this letter to Elmer Hodge and Mary Allen, I will ask them to call Juanda Robinson at 345-6781 to make the necessary arrangements. Sincerely, // Lee B. Eddy copy: Board of Supervisors Reading File Elmer Hodge, County Administrator Mary H. Allen, Clerk to the Board of Supervisors (each with copy of Ms. Bondurant's letter) Force ~~ z~~s ~ .- ,,... .. _ .. - -, : ~ .-. -`, .~ . _ , ~~'` , ~t ~- ~I~ 'TS4_. _ - . _... . December 2,1992 '. '-3 E _ +-,~} f k ~ ,:$-" ~ § ~ - Edamtlon _ k~` "~ = .~-~~, >~m _,; - ~~The Honorable Lee B. Eddy :j° ~~. ,a -. -- Ho~ing end - ' ~„ "Chairman . _ _ .. , .,~. ~ . Net~hbothooa, Roanoke County Board of Supervisors °-~ '~~ ' ~O~` P.O. Box 29800 Development came Yrrventlon Roanoke, VA 24018 canon Brand G ~ seaeomy xe~-. Eani o~ >r~ Moray Plymale AaMant/ ser~eo~y/7}easruer Tl~eodoie J. Edllch, lII ~«~ "Dear Chairman Eddy: J+:t., .':l,{D2 :2:`.._ i.~._ !+'~1,~~~.~1~ _:~- :sx ~~~~~ L.i.~w t~.s ~~.......:.~..'.. •:2~.:.. :k. _ ,I ~antwriting ao ask-.that a ~representativeLLfrom the Roanoke ~' ~~ yVal~ Poverty Strategy Task Force be permitted to speak to yours ;~,r~.., _• ~_ .; _- Board of Supervisors during .one of your upcoming meetings. . ~ Yau. may recall that in the summer of 1991 the Roanoke Times & _ YVorld-News published a series on poverty in the Roanoke Valley. ~ ~ ~`" `. _ These articles prompted local community leaders together with -TAP' -- - D. Stan Barnhill ~~ Lyffi Davls Elmore Dennis Battle Epps ~~ .a Joseph Gaither Cleo Hardy zane J~ l~mdoa La "d'` .. Gertrude ~ xe~-. ~ »a~a Meers Dorottnj Meidenhau A. W. MerrW xosa Miller Meredith L. Mills Lewis Nelson Eloise Pack Levels Peery i , ~k to forma 37-person citizens Task Force to develop short- and long-term --solutions to critical problems facing the poor. Our efforts spanned ._ ,. ~r: almost a year and included five public hearings, several in-depth ''~ ~ ~_~!~~~~ 1 interviews, and a number of working sessions.. The. result was a ~..~ _~ on the topics of Education, Employment and Economic Development, 4 health, Housing, and Special Populations. . ~, ~= t~~' ~" Tlie Task Force has now formed an Action Council of eight members.. - - - - ~ .. ,,,. ,...,~ k ..: •, ~`,tcrptesent its recommendations to the. public. Thee: report includes~76~ ~ ~~ 'spec><fic suggestions - at_least a few of which your organization ~_ ~; ,~, . consider helping to implement. -~` :'-~ ~' - . r:. ~~ .,,.:, - Any one of our-eight members would be happy to arrange a 15= to~~ ~' minute presentation to your group. Please call Juanda Robinson at 345- 6781 if you would like to arrange a presentation or if you have any questions before arranging a presentation. ''Elr>mbefh Stioloes W. D. Ward Giredas i` Watson poeromce~~ssa zaool-zees (703) 345-~ Fax (703) 34; F ~iairperson, Action Council. °~~~'~ , ; - -- ~ -~ Ptrverty Strategy.~T"ask Force ~ ` . "`'~`~ `{ "`~ j ~'~~: u~ . , ~`-~. t.= << . ~: - E~.~ `. of aoaNO,~~ ~• p z ~ v ~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 22, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. John Hartwig Good Shepherd Lutheran Church 1887 Electric Road, S.W. ~(~~ ~, r- ~~ ~i ~ Roanoke, VA 24018 ~~ ~ ' Dear Reverend Hartwig: On behalf of the Roanoke County Board of Supervisors, I would like to thank you for giving the invocation at the Board Meetings in the past. We would again like to call on you to present the invocation on Tuesday, February 9, 1993, at 3:00 p.m. For your information, I am attaching a list of the board meeting dates for 1993. These meetings are held the second and fourth Tuesdays of the month and the invocation is always given at 3 p.m. If the date requested above is not convenient, please call me at 772-2005. I will be calling you soon to see if this time is acceptable to you or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering your time to offer God's blessing at their meetings. Sincerely, Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ~~~~~ ~r~ ~r~xxt~or.~.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 Vii':, „ /~ ~~ ~\:~ r ~ ®Recyded Paper