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HomeMy WebLinkAbout2/23/1993 - RegularOF p,OANp~.~ ~ p Z J a 1838 C~.~ixx~t~ n~#~ ~~~xx~~~.P ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 23, 1993 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:03 P.M. 2. Invocation: The Reverend Phillip Whitaker Brambleton Baptist 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FM ADDED ITEM O-l: BUDGET WORK SESSION FM ADDED ITEM 0-2: EXECUTIVE SESSION ITEM 2.1-344 A (~ LEGAL MATTER C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper a Private Stable on a Portion of a 10.5 Acre Parcel, located at 4712 Keagy Road, Windsor Hills Magisterial District, Upon the Petition of Nelson B. and Brenda Z. Greene. 2. Ordinance Authorizing a Special Use Permit to Erect a Self-supporting Communication Tower on a Portion of a 718.72 Acre Parcel, Located Approximately One Mile Southwest of the Intersection of Indian Grave Road and U. S. 220, Cave Spring Magisterial District, Upon the Petition of Cellular One. H. FIRST READING OF ORDINANCES 1. Ordinance Authorizing Conveyance of a 0.492 Acre Tract of Land at Valleypointe to Lingerfelt Development Corporation. (Tim Gubala, Economic Development Director) BLJ MOTION TO APPROVE 1ST READING 2ND - 3/9/92 URC 2. Ordinance Authorizing the Financing of Certain County Facilities. (Diane Hyatt, Finance Director) EGK MOTION TO APPROVE 1ST READING 2ND - 3/9/92 AYES-EGK,~iCN,FM NAYS-NONE ABSTAIN BLJ,LBE I. SECOND READING OF ORDINANCES NONE J. APPOIN'I~NTS 4 NONE K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTIlVE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R 22393-7 EGK MOTION TO APPROVE RESO URC 1. Confirmation of Committee Appointment to the League of Older Americans Advisory Council. A-22393-7.a 2. Acceptance of Water and Sanitary Sewer Facilities Serving Kingston Court, Section 5. A-22393-7.b 3. Acceptance of Sanitary Sewer Facilities Serving Hunting Hills Section 25. A-22393-7.c 4. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products. A-22393-7.d 5. Acceptance of Water and Sanitary Sewer Facilities Serving Barrens Village, Sections 1, 2 and 3. A-22393-7.e 5 6. Approval of a Raffle Permit for the Roanoke County Occupational School PTA. A-22393-7.f L. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR TOHNSON: RECEIVED LETTER REGARDING LACK OF REGIONAL COOPERATIVE EFFORTS. ASKED STAFF TO RESPOND. ECH AND FM WII.L PREPARE A RESPONSE. SUPERVISOR KOHINKE: THANKED CIiIEF FUOUA FOR TOUR OF COMMiJNICATIONS CENTER ASKED CHIEF FUOUA TO REPORT ON COUNTY ASSISTANCE AT THE STANLEY FURNTI'URE FIRE IN HENRY COUNTY. TF REPORTED 50 VOLUNTEERS AND 4 CAREER EMPLOYEES WERE INVOLVED. SUPERVISOR EDDY: (1) ADVISED HE ALSO RECEIVED LETTER LII~ BIiPS AND THIS MAY BE RESPONSE TO A LETTER LBE SENT. j2) ASKED STAFF IF THERE WOULD BE REPORT BACK ON EFFORTS TOWARDS REGIONAL ECONOMIC DEVELOPMENT. ECH .ADVISED REPORT IS IN DRAFT FORM. (3) THANKED PMM FOR HIS WORK ON THE BEAVER DAM PROBLEM ON BENT MOUNTAIN. ~,4) ASKED FOR STATUS OF WATER WELLS AT FOREST EDGE. ECH WILL CHECK AND REPORT BACK. ~5) ASKED ABOUT PRIVATE SSE/R PROGRAM ENFORCEMENT. ECH ADVISED WILL BE BROUGHT BACK EITHER 3/9/93 OR 3/23/93. (61 ASKED WHEN ZONING N01'IFICATION PROCESS WOULD BEGIN. ECH ADVISED PROGRAM IS ON HOLD BECAUSE OF PARKWAY STUDY. GENERAL CONSENSUS FROM BOARD NOT TO PURSUE SENDING NOTIFICATION. ~7) C011~Il1~NDED STAFF ON USE OF CHARACTER GENERATOR ON CABLE TV. ~8) GAVE BOARD MEMBERS ARTICLE ON TOWN MEETING CONCEPT. SUPERVISOR MINNIX: RECEIVED LETTER FROM CITIZEN WHO HAD WATER TURNED OFF IN ERROR ASKED STAFF TO REE~;AMINE PROCEDURES USED PRIOR TO TURNING OFF WATER M. CITIZENS' COD~IlViENTS AND CONiMUIVICATIONS N. REPORTS HCN MOTION TO RECEIVE AND FILE A1h'I'ER DISCUSSION OF ITEMS 5 AND 8. UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of January 31, 1993. 5. Report on the 1991 Water Projects. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. 8. 1992 Economic Activity Report O-1 BUDGET WORKS SESSION - INCREASED FEES FOR ADULT RECREATION -BOARD CONSENSUS NOT TO STUDY FURTHER AT THIS TIlViE. - RECYCLING EXPANSION - 1993 STATE MANDATE MET, RVRA WILL BE I.oOKING AT FOR NEW IANDFILL. - TRANSIENT OCCUPANCY TAX - ECH WILL BRING SUGGESTED USES TO BOARD DURING BUDGET PROCESS. - TAX RELIEF FOR DISABLED VETERANS -BOARD CONSENSUS TO REDUCE TAX BY 50%. - INCREASE METHOD OF ASSESSING MACHINERY AND TOOLS TAX - ECH WILL INVITE WAYNE COMP'rON TO ATTEND WORK SESSION TO DISCUSS AND STAFF WILL BRING FIGURES ON ADDITIONAL HCN MOTION TO APPROVE -WITHDRAWN HCN MOTION TO PAY EACH $5,000 TO COVER HARDSHIP ETC. - WI7TIDRAWN HCN MOTION TO COr~TINUE TO 3/9/93 TO ALLOW ATTORNEYS TO NEGOTIATE FURTHER. URC HCN MOTION TO GO INTO EXECUTIVE SESSION FOR 2.1-344(A1 (~ TO DISCUSS LEGAL MATTER FOLLOWING EVENING SESSION. .AYES-B T,LBE,HCN,FM NAYS-EGK 2. Public Hearing to Declare Certain Properties to be Surplus and to Authorize the Sale of Said Properties: Summerdean Lot A and Brooklawn, Well Lot. (Paul Mahoney, County Attorney) EGK MOTION TO APPROVE FIRST READING 2ND - 3/9/93 URC R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. An Ordinance to Rezone 0.206 Acre from C-2 to C-1 to Construct a Medical Office, Located at the Northwest Corner of Brambleton Avenue and Pleasant Hill Drive, Windsor Hills Magisterial District, Upon the Petition of Jackson Associates, Ltd. of Virginia Corp. (Terry Harrington, Director of Planning & Zoning) 0-22393-9 LBE MOTION TO APPROVE ORDINANCE URC 2. Ordinance Vacating a 50-Foot Unimproved Paper Street Referred to as Loman Drive and Shown on the Map of North Burlington Heights, Section 1, upon the Petition of Fred Holdren. (Arnold Covey, Director of Engineering & 9 Inspections) (CONTINUED FROM TANUARY 23, 1993.) BI,~T MOTION TO COri'1'INUE TO 3/9/93 SO AGREEMENT CAN BE COMPLETED AND SIGNED URC 3. Ordinance to Vacate a 10 Foot by 24 Foot Waterline Easement Located on Common Property Line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision, Located in the Cave Spring Magisterial District. (Arnold Covey, Director of Engineering & Inspections) A~~399~t9- HCN MOTION TO APPROVE - 6E ~.~-~ URC S. CITIZEN COMII~NTS AND COI~IlVIUNICATIONS NONE EXECUTIVE SESSION AT 8:00 P.M. PREVIOUS MOTION BY HCN CERTIFICATION RESOLUTION R 22393-~ ~ == BIiT MOTION TO RETURN TO OPEN SESSION AND CERTIFY AT 8:20 P.M. URC T. ADJOURNMENT HCN MOTION AT 8:21 P.M. UW io o~ ROAN ,~.~ ti Z ~ a2 183 C~.aix~#~ ~~ ~.~~xx~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 23, 1993 ,~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Phillip Whitaker Brambleton Baptist 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. NEW BUSINESS i ® Recycled Paper 1. Presentation from Virginia' Amateur Sports (Kenneth C. King, Jr. Chairman of the Board of Directors) E. F. G. 2. Request for Approval of the Roanoke Regional Airport Commission 1993-94 Budget and Proposed Capital Expenditures (Diane Hyatt, Director of Finance) 3. Request from Roanoke Valley Resource Authority for Support for Financial Assurance Exemption for Publicly Owned Landfills (Diane Hyatt, Director of Finance) 4. Request to Adopt List of Primary and Interstate Projects for the VDOT Six Year Improvement Program. (Arnold Covey, Director of Engineering & Inspections) 5. Acceptance of Three Grants from the Division of Motor Vehicles for Police Department Training and Equipment. (John Cease, Police Chiefj 6. Request from School Board for Appropriation of U. S. Department of Education Funding to the School Grant Fund for the Roanoke Area Tech Prep Consortium. (Garland Kidd, Director of Vocational & Adult Education.) 7. Request from the Sheriffs Office to Transfer Funds for Purchase of Replacement Vehicles and Personal Computer. (Gerald Holt, Sheriff) REQUESTS FOR WORK SESSIONS 1. Request for a March 9 Work Session with the Planning Commission to Discuss Alternative Discharging Sewage Systems. REQUESTS FOR PUBLIC HEARINGS REQUEST FOR PUBLIC HEARING AND FIRST READING a OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance Authorizing a Special Use Permit to Construct a Private Stable on a Portion of a 10.5 Acre Parcel, located at 4712 Keagy Road, Windsor Hills Magisterial District, Upon the Petition of Nelson B. and Brenda Z. Greene. 2. Ordinance Authorizing a Special Use Permit to Erect a Self-supporting Communication Tower on a Portion of a 718.72 Acre Parcel, Located Approximately One Mile Southwest of the Intersection of Indian Grave Road and U. S. 220, Cave Spring Magisterial District, Upon the Petition of Cellular One. H. FIRST READING OF ORDINANCES 1. Ordinance Authorizing Corneyance of a 0.492 Acre Tract of Land at Valleypointe to Lingerfelt Development Corporation. (Tim Gubala, Economic Development Director) 2. Ordinance Authorizing the Financing of Certain County Facilities. (Diane Hyatt, Finance Director) I. SECOND READING OF ORDINANCES J. APPOINTMENTS K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, 3 THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointment to the League of Older Americans Advisory Council. 2. Acceptance of Water and Sanitary Sewer Facilities Serving Kingston Court, Section 5. 3. Acceptance of Sanitary Sewer Facilities Serving Hunting Hills Section 25. 4. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products. 5. Acceptance of Water and Sanitary Sewer Facilities Serving Barrens Village, Sections 1, 2 and 3. 6. Approval of a Raffle Permit for the Roanoke County Occupational School PTA. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' CONIlVIENTS AND C011iIlViUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of January 31, 1993. 4 5. Report on the 1991 Water Projects. O. P. Q• R. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. 8. 1992 Economic Activity Report EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION PUBLIC HEARING 1. Public Hearing for the Consideration of Acquisition by Condemnation of Easements Across Property Owned by G. H. Board, George D. Peoples, Deborah S. Peoples, and Acquisition of Property Owned by Michael J. Gordon. (Paul Mahoney, County Attorney) 2. Public Hearing to Declare Certain Properties to be Surplus and to Authorize the Sale of Said Properties: Summerdean Lot A and Brooklawn, Well Lot. (Paul Mahoney, County Attorney) PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. An Ordinance to Rezone 0.206 Acre from C-2 to C-1 to Construct a Medical Office, Located at the Northwest Corner of Brambleton Avenue and Pleasant Hill Drive, 5 Windsor Hills Magisterial District, Upon the Petition of Jackson Associates, Ltd. of Virginia Corp. (Terry Harrington, Director of Planning & Zoning) 2. Ordinance Vacating a 50-Foot Unimproved Paper Street Referred to as Loman Drive and Shown on the Map of North Burlington Heights, Section 1, upon the Petition of Fred Holdren. (Arnold Cwey, Director of Engineering & Inspections) (CONTINUED FROM TANUARY 23, 1993.) 3. Ordinance to Vacate a 10 Foot by 24 Foot Waterline Easement Located on Common Property Line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision, Located in the Cave Spring Magisterial District. (Arnold Covey, Director of Engineering & Inspections) S. CITIZEN COMII~NTS AND COMMUNICATIONS T. ADJOURNMENT 6 ACTION NO. T ITEM NUMBER ~J~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Presentation from Virginia Amateur Sports COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Amateur Sports has requested time on the agenda to make a presentation highlighting their activities of the past year. Kenneth C. King, Jr., Chairman of the Board of Directors, and Peter Lampman, Executive Director, will be represent the organization and there will be a brief slide presentation. This is an excellent special events program that is supported regionally by all of the Valley governments. Roanoke County has played a particularly strong lead role for several years. Last year we contributed $25,000 and a staff person for 18 weeks. This event brings approximately 6,000 participants plus their families to the Roanoke Valley who contribute significantly to the local revenue. The Board will be asked to support this program again this year and we should do so. Richmond, Tidewater and Northern Virginia are making every effort to have this event relocated to their communities, and we must take a strong show of support to keep it in the Roanoke Valley. Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens -" t~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 RE80LIITION 22393-1 APPROVING THE ROANORE REGIONAL AIRPORT COMMISSION BIIDGET FOR FY 1993-1994, IIPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated February 9, 1993, a copy of which is on file in the office of the Clerk to the Board, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1993-1994 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1993-1994 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the February 9, 1993, report of the Commission Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~,~f • C~C.~LQinJ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Reta R. Busher, Director, Management & Budget Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Jacqueline L. Shuck, Exe Dir, Roanoke Regional Airport ACTION # ITEM NUMBER ~ ' a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA TI'EM: Approval of the Roanoke Regional Airport Commission Budget for Fiscal Year 1993-94. COUNTY ADMfNISTRATOR'S COMMENTS: Recanner~d I~pproraL For a rnmber of years we're cartr/auted to this exceNent reglor~al prr~ect We Hare contributed S1,s3ss4s to date and Hare S1,o~5so r~enaining in our obNga~ion to theAirport C.ann~ion. BACKGROUND: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on February 9, 1993, the Commission approved the attached budget for fiscal year 1993-1994 to be forwarded to the governing bodies of the two localities. SUMMARY OF INFORMATION: The 1993-94 budget for the Roanoke Regional Airport Commission shows revenues of $4,528,230 and expenditures of $4,156,624. This reflects that airport operations are self supporting and do not require any additional supplement from either the County or the City. The Commission also adopted the attached proposed capital expenditure program. The Capital expenditures total $4,145,000. These expenditures will be funded as follows: Federal Grant $3,600,000 State Grant 200,0()0 Commission Funds 345,000 City and County Funds 4 14 00 ~~ FISCAL IMPACT: The County will continue to make its annual payment of $264,640 which constitutes our original ten year contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 1993-94. tCx~~ ~. Diane D. Hyatt Director of Finance Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy - - - Received () Johnson - - - Referred () Kohinke - - - To () Minnix - - - Nickens - - - ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1993-1994, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated February 9, 1993, a copy of which is on file in the office of the Clerk to the Board, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1993-1994 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1993-1994 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the February 9, 1993, report of the Commission Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, inform approved by the County Attorney, necessary to evidence said approval. Airport Commission Bob L. Johnson, Chairman W. Robert Herbert H. Odell Minnix Kit B. Kiser C~ 5202 Aviation Drive Roanoke, Virginia 24012-1148 (703) 362-1999 FAX (703) 563-4838 Jacqueline L. Shuck, Executive Director ~- n~aava~ 1[NII.JI W`1L. a~oar February 9, 1993 Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia Dear Gentlemen: Re: Roanoke Regional Airport Commission Fiscal Year 1993-94 Budget and Proposed Capital Expenditures In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, submitted for your approval is the Airport Commission's 1993-94 proposed Operating and Capital Purchases Budget, as well as a separate listing of proposed capital expenditures which are expected to exceed 5100,000 and are intended to benefit five or more future accounting periods. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, acqueline L. Shuck Executive Director JLS:csp Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors Paul M. Mahoney, Roanoke County Attorney Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission 020993.d 93budget.ltr 04-Feb-93 ATTACHMENTI ~-a PROPOSED FY 9.3-94 BUDGET 1992-93 Budgeted 1993-94 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Op erations and Maintenance Expenses A. Salaries, Wages and Benefits $1,247,301 $1,409,900 B. Operating Expenditures 1,165, 895 1,147,230 C. City Services 599,500 621,000 D. Other Projects 89,000 78,000 Total Operations and Maintenance 3,101, 696 3,256,130 2. Non-Operating Expenses A. Interest 613,482 594,218 B. Debt Service 266,073 288,976 Total Non-Operating 879,555 883,194 3. Capital Purchases A. Capital Purchases 33,500 17,300 Total Capital Purchases 33,500 17,300 Total Budgeted Expenditures $4,014,751 ~ $4,1 REVENUE PROJECTIONS 1992-93 Budget I 1993-94 Projected Revenues Revenues 1. Ooeratina Revenues A. Ai~eld B. General Aviation C. Terminal Related D. Other Revenues Total Projected Operating Revenues 2. Non-Operating Revenues A. Interest from Debt Service B. Interest on Investments C. Roanoke County Base Service Fee Total Projected Non-Operting Revenues Total Projected Revenue $4,483,233 * Includes $83,900 which will be collected and allocated as matching funds on federal grants and not expended as part of the operating and capital budget. $843,657 112,625 2, 935,382 169,426 $858,175 112,225 2, 875, 668 124,525 4,061,090 3,970,593 27, 500 175, 000 264,640 467,140 48,000 200, 000 264,640 512, 640 $4,528,230 ATTACHMENT II PROPOSED CAPITAL EXPENDITURES (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods.) A. ~-a a. Descri tom: Purchase and install approximately 100 directional and informa- tional signs along the various taxiways and runways. b. Justification: New Federal Aviation regulations require the addition of numerous airfield signs to assist aircraft pilots. Unless a waiver is granted, the installation is required to be completed by January 1, 1994. Estimated Construction Cost: $800,000.00 PROJECTS: 1. Purchase and Install Airfield Signage 2. Relocate and Construct Electrical Vault a. Description: Relocate the main electrical vault from the basement of the former terminal building, and expand its capacity. b. Justification: The airfield signage project will cause the airport to exceed the capacity of the current electrical vault. Anew vault is required due to the current vault being too small to add sufficient capacity and the expected demolition of the former terminal building. Estimated Construction Cost: $200,000.00 3. Construction of Cargo Ramp: a. Description: Construct ramp near the approach end of Runway 24 for the on and off loading of air cargo. b. Justffication: Increased ramp space for cargo operators, which now account for one-fourth (1 /4) of all landed weights, is currently needed. This will also facilitate removal of some cargo operators from the general aviation area. Estimated Construction Cost: $3,000,000.00 4. Construct New Employee Parking Lot: a. Description: Construct an employee parking lot between Aviation Drive and the east side of the new terminal ramp. b. Justification: With a return to more normal passenger levels, the lack of suffi- cient long term parking area has become apparent. The building of the pro- posed new employee lot would permit the conversion of the current employee lot to paid parking and not add to the distance employees would have to walk to reach the terminal. Estimated Construction Cost: $145,000.00 Page Two B. FUNDING SOURCES: Federal Airport Improvement Program Grant Funds $3,600,000 Commonwealth Aviation Grant Funds 200,000 Commission Funds 345,000 City and County Funds _~ $4,145,000 ~a ...~ ~ .~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 23, 1993 RESOLIITION 22393-2 SIIPPORTING FEDERAL LEGISLATION TO RESTORE THE FINANCIAL ASSIIRANCE EBEMPTION TO PIIBLICLY OWNED SOLID WASTE LANDFILLS. WHEREAS, on October 9, 1991, the U. S. Environmental Protection Agency promulgated new regulations, pursuant to Subtitle D of the Federal Resource Conservation and Recovery Act, which established stringent standards for the location, design and operation of solid waste landfills; and, WHEREAS, most of the Federal Subtitle D regulations, which were developed over a period of seven years, become effective on October 9, 1993; and, WHEREAS, financial assurance requirements will require local governments to demonstrate the ability to meet the financial costs of closure, 30 year post-closure monitoring, and corrective action; and, WHEREAS, financial assurance requirements are expected to impose upon local governments extreme and unnecessary financial burdens; and, WHEREAS, local governments will require additional time to develop strategies for meeting financial assurance requirements; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that this Board formally supports adoption by the United States Congress of legislation that would restore the exemption to solid waste landfills owned by public entities, such as the Roanoke Valley Resource Authority, in demonstrating financial assurance. r BE IT FURTHER RESOLVED that the Clerk of the Board is directed to forward an attested copy of this resolution to the Honorable John Warner and the Honorable Charles Robb, United States Senators, and the Honorable Robert Goodlatte, Member, United States House of Representatives and the Honorable Rick Boucher, Member, United States Congress. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: .~ Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance The Honorable John Warner, U. S. Senate The Honorable Charles Robb, U. S. Senate The Honorable Robert Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives John R. Hubbard, CEO, Roanoke Valley Resource Authority Paul M. Mahoney, County Attorney James D. Campbell, Executive Director, VACo ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Intent to Support Financial Assurance Exemption for Publicly Owned Landfills ('OUNTY ADMINISTRATOR'S COMMENTS• r~~~~,y~,,nr,~, ~' , %.5~-~;~. SUMMARY OF INFORMATION: Under current Federal regulations, any landfill that is in operation after Apri19, 1994, must meet financial assurance requirements. Virginia law currently exempts publicly owned facilities from this requirement. The Virginia Association of Counties is sponsoring a resolution urging Congress to direct the United States Environmental Protection Agency to exempt local governments from demonstrating financial assurance. If localities are required to demonstrate financial assurance, it would mean setting aside millions of dollars to meet the cost of closure, post closure and corrective action. Although the Roanoke Valley Resource Authority is planning to accumulate these reserves over time, the requirement to demonstrate financial assurance as of Apri19, 1994 would force the Resource Authority to have these funds available in total at that time. Staff believes that there should be a distinction made between privately owned facilities and publicly owned facilities. Privately owned facilities could end up in bankruptcy with no means to pay for the necessary closure expenses. Publicly owned facilities have the means of raising other revenue from the taxpayers to pay for such closure expenses. The Roanoke Valley Resource Authority adopted the attached resolution supporting Federal legislation to restore the financial assurance exception to publicly owned solid waste landfills at it's meeting on January 21, 1993. The RVRA is requesting that the County Board of Supervisors adopt a similar resolution. A similar request has been sent to the City of Roanoke and the Town of Vinton. ~-3 STAFF RECOMMENDATION: Adopt the attached resolution supporting Federal legislation to restore the financial assurance exemption to publicly owned solid waste landfills and forward the resolution to our U. S. Senators and Congressmen. Respectfully submitted, -Z~ Diane D. Hyatt Director of Finance Approved by, ~, ~~ t~ ~-J,z Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy - - - Received () Johnson - - - Referred () Kohinke - - - To () Minnix _ - - Nickens - - - ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 RESOLUTION No. A RESOLUTION SUPPORTING FEDERAL LEGISLATION TO RESTORE THE FINANCIAL ASSURANCE EXEMPTION TO PUBLICLY OWNED SOLID WASTE LANDFILLS. WHEREAS, on October 9, 1991, the U. S. Environmental Protection Agency promulgated new regulations, pursuant to Subtitle D of the Federal Resource Conservation and Recovery Act, which established stringent standards for the location, design and operation of solid waste landfills; and, WHEREAS, most of the Federal Subtitle D regulations, which were developed over a period of seven years, become effective on October 9, 1993; and, WHEREAS, financial assurance requirements will require local governments to demonstrate the ability to meet the financial costs of closure, 30 year post-closure monitoring, and corrective action; and, WHEREAS, financial assurance requirements are expected to impose upon local governments extreme and unnecessary financial burdens; and, WHEREAS, local governments will require additional time to develop strategies for meeting financial assurance requirements; NOW, THEREFORE, BE TT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that this Board formally supports adoption by the United States Congress of legislation that would restore the exemption to solid waste landfills owned by public entities, such as the Roanoke Valley Resource Authority, in demonstrating financial assurance. ~j- 3 BE IT FURTHER RESOLVED that the Clerk of the Board is directed to forward an attested copy of this resolution to the Honorable John Warner and the Honorable Charles Robb, United States Senators, and the Honorable Robert Goodlatte, Member, United States House of Representatives and the Honorable Rick Boucher, Member, United States Congress. ACTION # ITEM NUMBER AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Adopt a list of the Primary and Interstate Projects for the Virginia Department of Transportation Six Year Improvement Program COUNTY ADMINISTRATOR'S COMMENTS: Recommend that the Board adopt the list as it fs presented. EXECUTIVE SUMMARY: County staff is requesting the Board of Supervisors adopt a list of Interstate and Primary Projects to present to the Virginia Department of Transportation Board Preallocation Hearing for Fiscal Year 1993-94, on March 16, 1993, in the Salem District Office Auditorium. BACKGROUND The Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction for distribution in the 1993-98 plan. This program is updated annually. As a part of the development of this program, the Transportation Board conducts a public hearing in each of the nine construction districts in the state in order to receive input from Members of the General Assembly, Members of Roanoke County Board of Supervisors, City Council Members and other public officials. Roanoke County is within the Salem District along with eleven (11) other counties and ten (10) urbanized areas all lobbying for these funds. These Federal and State funds are allocated according to formula as mandated by State Statute for Interstate, Primary and Urban Roads. 1 ~-~ Interstates are defined as expressways with controlled access intended to provide high levels of safety and efficiency in movement of traffic at high speeds. Examples would be I-81 and I- 581. Primary roads are the next class of roads below the interstate system. They are designed to carry traffic at slightly lower speeds and less mobility than Interstates. These roads vary from two-lanes to multi-lanes. Examples would be Route il, 115, and 419. For both the primary and interstate system route numbers are less than 600. Secondary roads or the remaining roads and are classified as local and collector roads. Examples are any road with a number greater than 600, and example is Rutrough Road (Route 618). In all instances, the purpose of classifying all roads is to determine its level of service desired and the minimum design standards, in order to create a safe and efficient mode of travel. SUMMARY OF INFORMATION This years preallocation hearing is scheduled for March 16, 1993, at 10:00 a.m., in the Salem District auditorium. Projects presently on the Six Year Improvement Program that require additional allocation of funds for construction are: 1. Route I-81 - Roanoke County is very supportive of the Virginia Department of Transportation's proposed plan to increase the number of north and south travel lanes . As a part of this plan Roanoke County is requesting that consideration be given to improving all interchanges and investigate the possibility of constructing an additional interchange between Wildwood Road (Route 619) and the interchange at Dixie Caverns (Route 460). Increase urbanization, availability of utilities, and the potential for industrial development within the area justify the investigation of another interchange to serve this portion of Roanoke County. 2. Route 221 (Brambleton Avenue) - as previously stated, we are happy with the improvements to Route 221 in southwest Roanoke County. We would request that the continuation of this project, from Crystal Creek Road to Route 752 (Old Mill Road) approximately 2.3 miles, receive funding in the Upcoming Six Year Improvement Program. 2 ~-`l 3. Route 11 (Williamson Road) - the County still supports the widening of Route 11 north of Route 115 approximately 0.9 miles to the existing four lane section. With half of the project funded, Roanoke County is requesting that the necessary allocation of funds be targeted to this project so that construction may begin. 4. Alternate Route 220 (Route 604) - the Board of Supervisors continues to support the improvements proposed to Alternate Route 220 and would hope the County's phase could be completed along with the current project in Botetourt County. Projects that are not currently on the Six Year Improvement Plan that are needed to improve congestion and safety concerns: 1. Route 11 (Williamson Road) the Board of Supervisors for the past several years has requested the widening of Route 11 from the Roanoke City Corporate Limits north to Route 117. There is significant congestion along this segment of road and the existing bridge structure over Carvins Creek is substandard in width, type of construction, and ability to handle the design flow of Carvins Creek. In addition, the acute alignment of Florist Road intersection with Route 11 in the same vicinity creates additional congestion and safety concern. We believe that this work will compliment the proposed widening of Route 11 from Route 115 to Hollins College and have a major positive impact on the North County area. 2. Route 11/460 (West Main Street) - with the widening of West Main Street to four lanes within the City of Salem, there is a need to continue the four laving of Route 11 to the existing four lane section at Route 647 (Dow Hollow Road). These improvements are needed to provide uniformity of road section, to address the continued safety and traffic congestion concerns along the road, and to provide a safer roadway for the commercial development of Valley Tech Park within this area. 3. Route 115 (Plantation Road) - we are appreciative of the past improvements to Route 115 from Route 11 (Williamson Road) to Interstate Route 81. We would encourage the continuation of improvements south to the Roanoke City Limits to the four lane section of Plantation Road. If funding is not available for the entire project, Roanoke County is asking 3 ~-'i consideration be given to construct a segment between Roanoke City Limits and Hershberger Road because of the congestion caused by the development in north Roanoke County and Botetourt County. 4. Route 220 South (Franklin Road) - there is a need to look at improving Route 220 South from the Roanoke City Limits in Roanoke County to the Franklin County line. The lack of adequate drainage, signalization, cross-overs and turn lanes present serious traffic hazards in this major valley thoroughfare. The only change from last years list is: Route I-81 and Route 419 (Electric Road) interchange -this project has been removed because all interchanges will have to be reviewed during the current study of I-81 widening. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors adopt the recommended list. $U~QITTED BY: APPROVED BY: ~ ~~ 3~rnold Covey, Direct Elmer C. Hodge yh-~ of Engineering & Ins ections County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Ref erred Kohinke To Minnix Nickens 4 ~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 RESOLUTION REQUESTING VDOT TO ADOPT A RECOM- MENDED LIST OF. THE PRIMARY AND INTERSTATE PROJECTS FOR THE SIX YEAR IMPROVEMENT PROGRAM WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construc- tion for distribution in the 1993-98 plan; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following is a list of the recommended Primary and Interstate Projects for inclusion by the Virginia Department of Transportation Six Year Improvement Program for the 1993-94 Fiscal Year: 1. Route I-81 - improvement of all interchanges and investigation of the possibility of constructing an additional interchange between Wildwood Road (Route 619) and the interchange at Dixie Caverns (Route 460). 2. Route 221 (Brambleton Avenue) - continuation of improve- ments to Route 221 from Crystal Creek Road to Route 752 (Old Mill Road) for a distance of approximately 2.3 miles. 3. Route 11 (Williamson Road) - the widening of Route 11 north of Route 115 approximately 0.9 miles to the existing four lane section. 1 ACTION NUMBER p'-22393-4 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 23, 1993 AGENDA ITEM Acceptance of three grants by the Roanoke County Police Department from the Division of Motor Vehicles for training and equipment. COUNTY ADMINISTRATOR'S COMMENTS: ~ ,1 BACKGROUND' The Roanoke County Police Department has received three grants from the Department of Motor Vehicles. The grants are to purchase a KR-10 Moving Radar Unit ($1,500.00), three alco sensor units ($1,500.00), and to cover tuition for driver training for police officers ($500.00). This equipment will be used to enforce motor vehicle laws in the County. No additional manpower will be needed to utilize these devices. This equipment will enhance existing traffic safety efforts of the Roanoke County Police Department. FISCAL IMPACT' These grants are public safety mini-grants for the total amount of the equipment and tuition. The total amount of the grants is $3500.00. No local funding will be required. i 4._ STAFF RECOMMENDATION: ]>- S The Staff recommends acceptance of the grants from the Division of Motor Vehicles. Respectfully submitted, ~~ ohn H. Cease Chief of Police Approved by, r ~~, Mr. Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) .Motion by: Harry C. Nickens Denied ( ) Eddy x Received ( ) Kohinke x Referred ( ) Minnix x To Johnson x Nickens x cc: File Chief Cease Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget s A-22393-5 ITEM NUMBER ~'°` MEETING DATE: February 23, 1993 AGENDA ITEM: Request for an Appropriation to the School Grant Fund - Roanoke Area Tech Prep Consortium COUNTY ADMINISTRATOR' S COMMENTS : {_,n .~ ~~.~/l J SUMMARY OF INFORMATION: The Roanoke Area Tech Prep Consortium, for which Roanoke County Schools is the fiscal agent, has entered into a contract with the Center for Occupational Research and Development to assist in the collection of data for the evaluation of the consortium as stated in the attached resolution. The U. S. Department of Education will fund a fee not to exceed $55,000 for professional costs, benefits, travel, facility cost, supplies and materials. The term of the contract shall commence on January 1, 1993 and continue to June 30, 1994. FISCAL IMPACT: None. The U. S. Department of Education will provide full funding. STAFF RECOMMENDATION: Staff recommends an appropriation of $55,000 to the School Grant Fund. ACTION # CR- ,~ Garland idd, Director of Vocational & Adult Education S 1~ ~~, ~ ti Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x ) Motion by: Bob L. Johnson Eddy ~ Denied ( ) Johnson ~ Received ( ) Kohinke ~ Referred ( ) Minnix _~ To Nickens ~ cc: Attachment cc: File Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget Dr. Bayes Wilson, Superintendent, Roanoke County Schools ..~V'lO FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON FEBRUARY 9, 1993 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL GRANT FUND FOR A CONTRACT ENTERED INTO BY THE ROANOKE AREA TECH PREP CONSORTIUM AND THE CENTER FOR OCCUPATIONAL RESEARCH AND DEVELOPMENT. WHEREAS, the Roanoke Area Tech Prep Consortium has entered into a contract with the Center for Occupational Research and Development to provide technical assistance and services to fulfill the requirements of the "Cooperative Project to Demonstrate Integration of Vocational and Academic Learning Through Model Tech Prep Programs," and WHEREAS, the U. S. Department of Education will pay the Tech Prep Consortium for costs not to exceed $55,000 to assist in the collection of data for the evaluation of said consortium including student performance/achievement, retention in program, placement in jobs, preparatory services in grades 9-10, and effectiveness of curriculum developed for the tech prep program; BE IT RESOLVED that the County School Board of Roanoke County on motion of Maurice L. Mitchell and duly seconded, requests an appropriation of $55,000 to the School Grant Fund for the duration of said contract beginning January 1, 1993 and continuing to June 30, 1994. Adopted on the following recorded vote: AYES: Jerry L. Canada, Barbara B. Chewning, Maurice L. Mitchell, Frank E. Thomas NAYS: None ABSENT: Charlsie S. Pafford TESTE: ~ - ~" c: Mrs. Diane Hyatt Mrs. Penny Hodge -1 ACTION NO. A-22393-6 ITEM NUMBER -, ~,~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23,1993 AGENDA ITEM: Proposal to Appropriate $28,107 to the Jail Budget for the Purchase of Two Replacement Vehicles and One Personal Computer. ('OUNTY ADMINISTRATOR'S COMMENTS• iP rn ~d Q--~ ~~ O-via.-(~ . ~ ~ C~-c-c,~~~ SUMMARY OF INFORMATION: The Roanoke County Sheriffs Office has recently received $4,812 from forfeited drug money. We also receive revenue from the Prisoner Work Release Program which, by State Code, may be used to defray the cost of prisoner "keep". The surplus in the account as of January 31, 1993 is $7,657. Also, we have established an Inmate Telephone Service that allows the inmates to make local and long-distance phone calls for which the County collects a small fee. This revenue has accumulated to a balance of $15,638. I would respectfully request for the Board of Supervisors to recognize these revenues and appropriate these funds to the Jail budget for the purchase of two replacement prisoner transport vehicles and the purchase of a new personal computer for the operation of the Work Release Program. The existing vehicles incur high maintenance costs and have excessive down time for repairs due to their poor condition. The existing Work Release Program computer is estimated to have less than 60 days storage capacity remaining. FISCAL IMPACT: To appropriate new revenue in the amount of $28,107 to the Jail capital budget from the three revenue sources referred to above: the Inmate Telephone Program $15,638, the forfeited drug money $4,812 and the Work Release Program $7,657. No County money is required. Staff will bring these items back to the Board of Supervisors periodically for appropriation to the Jail budget as the funds accumulate. STAFF RECOMMENDATION: Staff recommends the appropriation of the revenue sources mentioned above in the amount of $28,107 and the appropriation of these funds to the Jail capital budget for the purchase of two replacement vehicles and one personal computer. .~-~ Respectfully submitted, Gerald S. Holt (~ Sheriff Approved by, Elmer C. Hodg County Administrator ACTION VOTE Approved (~ Motion by: Harry C. Nickens No Yes Abs Denied () Eddy _ x _ Received () Johnson _ X _ Referred () Kohinke _ x _ To () Minnix _ ~ _ Nickens x cc: File Gerald S. Holt, Sheriff Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Elaine Carver, Director, Procurement t ~.,. ;'1 ,'1 k , 1 ACTION NO. ITEM NO. ~` / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Request for March 9, 1993 Worksession; Joint Worksession with the Planning Commission to Discuss Alternative Discharging Sewage Systems COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Planning Commission is developing an ordinance that will allow and regulate the use of Alternative Discharging Sewage Systems in Roanoke County. The Commission has scheduled a Public Hearing on the proposed ordinance for March 2, 1993. The proposed March 9, 1993 worksession will be an opportunity for the Commission and Board to jointly discuss the major tenets of the proposed ordinance, and their implications for Roanoke County STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors schedule a March 9, 1993 joint worksession with the Planning Commission to discuss the proposed Alternative Discharging Sewage Systems Ordinance. Respectfully Submitted, Terrance L. Harrir~ton, AICP Director of Planning and Zoning Approved, .t- J, ` F1 ~~~ .-~ Elmer C. Hodge County Administrator ~- / 2 Approved ( ) Denied ( ) Received ( ) Ref erred to Action Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs ACTION NO. ITEM NO . ~'"~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for March 23, 1993. The titles of these ordinances are as follows: 1. An ordinance authorizing a Special Use Permit to construct a private stable on a portion of a 10.5 acre parcel, located at 4712 Keagy Road, Windsor Hills Magisterial District, upon the petition of Nelson B. & Brenda Z. Greene. 2. An ordinance authorizing a Special Use Permit to erect a self- supporting communication tower on a portion of a 718.72 acre parcel, located approximately one mile southwest of the intersection of Indian Grave Road and U.S. 220, Cave Spring Magisterial District, upon the petition of Cellular One. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR'8 OFFICE. G~-a STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for March 23, 1993. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 throucth 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens Vote V No Yes Abs ' ~ ~ ~. ' 1,,~ .~ Coc-~Nt ass «~ ~' jl~V "IJ y,,.l'L~ ROANOKE COUNTY '~~ ~~~5 APPLICATION FOR SPECIAL USE ~ o~S~ ~.-{a2c~, -az ~~G~ _ / 1. Applicant's Name: Nzls~n ~. ~~ 13-'enc(a. Z. C~'eenc? phone: -772'0157 Address: ~8 ~ I ~~"2~n I Le Read ~ S, (.1.J i~UQnO1~~ , ~~ rq I n i G- Zip: 2. Property owner's name ScLm ~ Address: Sc~mc? ~~+a-8 Phone: .Zip: 3 . Location of Property: ~.l ~ I Z, }-~~~ ~ ~aa_d ~ ~[l?. }~ DCLnc~ ICS ~ V ~ rc~ ~ n ~ Q o?'-I-O I ~ Size of property ~ ~ acres sq.ft. Size of proposed special exception use ~ `acres sq.ft. 4 . Tax Map ~ : C4~, I -~ - ~- ~~-- 5. Zoning Classification: ~-~ 6. Magisterial District Location: j,~, ~yc~~.~oe N; \~S 7. Existing Land Use: --~pr25-~r~ 8. Proposed Special ~~y~ Use: ~r~ VQ-t~ St'GZ~ 1~ 9~. Comprehensive Plan Designation: 10. Proposed Annual Gross Revenue: Value of Land Value of Machinery & Tools 11. Check Completed Items: Number to be Employed " " 1 a / Consultation List of adjacent property owners Letter of Application Filing fee made payable to "County of Roanoke" $1,875 Special Use Permit for sanitary fill method garbage and refuse site $40 All other Special ~~aCi~c]a~LJses 12. Date of Application: ~cxnu~a-rc~ 5, )qq3 13. 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MD~~~S~ VALLEY 55 ~.v .. / I ___- ,~-OREST.d-~ - AKf /flPl~/f- 1 NC / ..'t N Sri`, P 0. 693 ~,c~ I t LA'^ oyT o+ r i SUNSET r i ~ I t~~A,~IEY (\ ~ ~ m '~ ~ r ~ 'MDUNT NDLLAN~ LAURE cF ~.. ~2.`..alo~ ~'.'sHY,~t-q''i`•7`~^ ~yo SHUWTiMERS ~.~. 3~t)C ~ ~- g t TyEATER ~~, L. 'BS R on. HIL iu ~~ =~~ ~GftEENrIELO n Lv f ?.. N r, Tc~ DR NORV DR G~aLBF.EK J °n .. pPP~f ~ ci r \ LLEY ~t e`p , ~'R ~a go :ten ~ s~ pv Ta W c ~i^~ T 0.,n0P, tt ~P.eU'. ALLS.'STE R~ '.'Q~i ~~ ~~OVL [RZ \ G CO,~ ,SH~JP~NG~ .YTER (9C0' ~ 3 \ 'T HIDDwoo A a /idsu~n'COAK ~ spu, f5t qq ~F ~. g .I4W .. _. DR ~ Q EGEM~SCN 50 y ` "' LA '~, ~~~ _ VICINITY MAP: . ~ ~RAND,A, ~i o~ ~X~ 9~~`~ ~~~,k. 4 NORTH G-1 O~ ROn,y .. *~ DEPARTMENT OF PLANNING a. Z. ~ ~ AND ZONING a? re~~ NELSON & BRENDA GREENE SPECIAL USE 67.17-1-2 - _ ~ROANOKE COUNTY APPLICATION FOR SPECIAL EXCEPTION USE G-a 1. Applicant's Name: Cellular One (C/0 Scott Basham) Phone: 703/345-0808 Address: 5228 Valley Pointe Parkway, Suite 2 Roanoke, Virginia Zip: 24019 :wr 2. Property owner's name N&H Investment Company, Inc. Address: P.0. Box 21004 Phone: Roanoke, Virginia Zip; 24018 3. Location of Property: on Route 675 (Indian Grave Road)- Size of property 718.72 acres/sq.ft. Size of proposed special exception use 5,625 s.f. 4 . Tax Map ~ : 98.00-1-1 Old Tax Map # 5. Zoning Classification: AG-1 acres/sq.ft. 6. Magisterial District Location: Cave Spring 7. Existing Land Use: vacant, forest 8. Proposed Special Exception Use: Communications Tower 9. Comprehensive Plan Designation: Rural Preserve 10. Proposed Annual Gross Revenue: Not Applicable Value of Land $20,000 Value of Proposed Buildings $20,000 Value of Machinery & Tools N/A Number to be Employed N/A 11. Check Completed Items: xxx 8~" x 11" plot plan xxx Consultation xxx List of adjacent property owners xxx Letter of Application xxx Filing fee made payable to "County of Roanoke" $1,875 Special Use Permit for sanitary fill method garbage and refuse site $40 All other Special Exception Uses 12. Date of Application: _ January 22, 191 13 . Applicant's Signature: / ~ ~j~1! ),~,(~p.--- ~'R~- tJ-; ~.,~,~-nom ate.. 4 ~, ~ ~> . ~-~, January 22, 1993 Ms. Lynn Donihe Roanoke County Planning Department P.O. Box 29800 Roanoke, Virginia 24018-0798 RE: Proposed Buck Mountain Communications Tower for Cellular One J.N. 921770003 Dear Lynn, _ As we discussed, Cellular one is proposing construction of a cell site on Buck Mountain to serve that end of the county. Enclosed are applications packets for the BZA variances, Subdivision waiver, and the Special Use Exception Permit necessary for creation of the parcel and construction of the tower and appurtenances. Also enclosed are 15 prints of the plan at the original 17" x 22" size that can be included in the packets if desired and a check in the amount of $420.00 covering all three applications. The proposed self-supporting steel tower is 120 feet in height. It is not anticipated that either lighting or special painting will be requested by the FAA due to the location and minimal height of this structure. The change in use will be -quite unobtrusive and have minimal impact on the property. A 75' by 75' lot is proposed for this tower site. The 718.72 +/- acre tract from which it shall be divided has less than 100 feet of frontage on Indian Grave Road. Accordingly, we are requesting a waiver from the subdivision ordinance to eliminate the need for frontage. The site is served by an existing private road. Due to the isolated nature of the tract and the small area necessary for the tower site, we are also requesting variances from the BZA to eliminate the fall zone requirement and allow this size parcel. • PLANNERS ARCHITECTS EfVGINEERS SURVEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (703) 772-9580 FAX (703j 772-8050 page 2 January 22, 1993 Lynn Donihe Roanoke County Planning Department Construction in accordance with the plan will include the tower, an equipment shelter, a generator pad and propane tank for the backup power source. No water or sewer service will be required. Please place this matter on the appropriate agendas for consideration as soon as possible. Should you have any questions, do not hesitate to call. Sincerely, BAL RAND ASSOCIATES, INC. N Carolyn C. Bolton Project,Engineer cc: Cathy Cook Scott Basham,- Cellular One ~Z - ~' 33/s~, ~\ or-V ~ ~~ ' $uN ad~~~ n~ -~... . >_ aooaa- ~ i ~;~11~\SI~,~~ imOPm~PPP ~ / /`~=~~FN%WY 0'Q oPP / rrrrrF~r 1 1 N ~ ~ ~~/ ___<_ , C fT 7P ~ I I SSSS 3~ ~~ ~rrr r- r- 1 y o ~~ ~ ~ a ~~ ( `~ Qi ., ~~ V~` O~l~v t~pW~~~ ~~a p~~ ~~ I*1~ J yW I ~ ~~ ~Q~~ J~r ~ r ^ V `WW Q ~nJoo ~ $~ 0 ~2 (~ W ~ ~~ QQQ ~ Q N ~tiP I ~ ~ N 1 I Jr0 ~ I ~ . `~ I i, p s VI W C~ ~ h z . - - 1 - ~ H . } I ~ DO S'G H1J'ON x/.10 ~ ~ 3 Q~ ~`~e ~~~ '~~~ CI Ch~ ~I~~W'pp~ ~eq~ WW ts ~` ey~ I. dS N v5. aW" ~o ~,~ `x~' ~ x ~- 4 ~ ~ 1 P ~ ~ ~" ~~ ~ s )' '~ ~ b ~ ,~k~~ ~ i ° '~~ ~~J b= ~~ L ~y~ = 1 r~ ,. s I _--- ~ ZI-~a-L01'yV'1 N ~, `J ~~ \ ~ O 1-a ~:~ol'N'L ~ ~,' / , ~~'~,,,777~s f~~i Y , ^ iZ S 4 ~( w L~ ;;;~ 1 ~ ii!M I(((/~C:~ f M~ 6 ~ S / ?~~ F rPl p~ F N 0 M ~ onn c »r pp P UO ~ hrm ~ W ~ ~' U V ~ m O 8 ~-~ ~~~ = ~~ i R .. N H p R n N •~ M a M N M QM~ A p a w ~ G-~ NORTH °w "°"" f~ T TAX MAP # 98.00-1-1 DEPARTMENT OF PLANNING z < AND ZONING SPECIAL USE ,~•' CELLULAR ONE ~e~~ "r Item No. ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: February 23, 1993 AGENDA ITEM: First Reading of Ordinance Authorizing the Conveyance of a Tract of Land at Valleypointe to Lingerfelt Development Corporation COIINTY ADMINISTRATORS COMMENTS: n ,} //// ,~',~~c BACKGROUND: Roanoke County acquired a 7.9 acre tract of land from the Roanoke Regional Airport Commission in 1989 to provide access to the Valleypointe project. A majority of the property was subsequently deeded to the state of Virginia as part of the right of way for Valleypointe Parkway. Three parcels of land totaling 1.85 acres remained as separate remnant parcels. These parcels are limited in their development potential. Alan Lingerfelt has a contract pending to• locate the offices of the Jefferson National Forest on an adjacent tract in Valleypointe. Lingerfelt Development has offered to purchase a triangular parcel of 0.492 acres for $14,990 for use as a stormwater management area. The parcel is bounded by state roads on two sides and property of Lingerfelt Development Corporation on the third. The County Assessor has determined that the $14,490 price reflects a fair market value for the property. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the Ordinance this date on its first reading, authorizing the conveyance of this parcel to Lingerfelt Development Corporation, and set the second reading date on March 9, 1993. Respectfully submitted: Approved: Timothy W. Gubala, Director Elmer C. Hodge ' Department of Economic Development County Administrator I{-I Approved ( ) Denied Received ( ) Referred to Attachment ACTION Motion by: Eddy Johnson Kohinke Minnix Nickens No Yes Abs C ~~I ` O ~~ ~ ~~ Q I~ ~ ~~~~ ~y~i~b~ ~ \ , 26 , y2 y6 ' ~ N ~ ''~ ~1~ ~b~ ,glo~6 6,9N ~j~b.7 i ~ s1 ,~. yb''la' z ~ ,~ ~ ~ - d .o v ~~ o ~ •~ u {„~ o ~/y N ~~ ~ ~ ~ ~d~~~Nb~ sy~~ I ° ~ '~ . ac 9 69! tii ~ N N m I ~ ~ o'~ ~b~ c~~ I ~ .. o ~ ~~ o~ ~ ~ o~ ~ ~ ~ ~° ~_ ° ~, ~ o ~y ~ O I ~ ~ ~ m cc~ \ ~"• I ~ O Q O ~ ~•. ~ ~ ~ O ~ ~ Q~ I = ?~~i" o~ ~~ ~~ mQ~oZcs, e ~ ~~ ~~N zS z ~ ~ ~ ~ Q~ ~ ~ ~ ~\ m 0 1 I I ~~~ X10 I ,~~,~~ I N I ~ I d °C~ N Q a- v I H1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZ- ING THE SALE OF 0.492 ACRE, MORE OR LESS, BEING A PORTION OF THE REMAINING PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY AT VALLEYPOINTE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on February 23, 1993; and a second reading and public hearing was held on March 9, 1993, concerning the sale and disposition of 0.492 acre, more or less, being a portion of the remaining property of the Board of Supervisors of Roanoke County at Valleypointe; and 3. That an offer having been received for said property, the offer of Lingerfelt Development Corporation to purchase this property for Fourteen Thousand Four Hundred Ninety Dollars ($14,490) is hereby accepted; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp5 ] \agenda\reales[\valleypo.492 ~ ~`'~ tie v ~.~ N ___. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZ- ING THE SALE OF 0.493 ACRE, MORE OR LESS, BEING A PORTION OF TAX MAP NO. 37.07-1-5.1 AND A PORTION OF THE REMAINING PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY AT VALLEYPOINTE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on February 23, 1993; and a second reading and public hearing was held on March 9, 1993, concerning the sale and disposition of 0.493 acre, more or less, being a portion of Tax Map No. 37.07-1-5.1 and a portion of the remaining property of the Board of Supervisors of Roanoke County at Valleypointe; and 3. That an offer having been received for said property, the offer of Lingerfelt Development Corporation to purchase this property for Fourteen Thousand Four Hundred Ninety Dollars ($14,490) is hereby accepted; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 4. Alternate Route 220 (Route 604) - improvements to Alternate Route 220. 5. Route 11 (Williamson Road) - the widening of Route 11 from the Roanoke City Corporate limites north to Route 117 to include improvements to the existing bridge structure over Carvins Creek and the realignment of Florist Road to Route 11. 6. Route 11/460 (West Main Street) - continuation of the four laning of Route 11 to the existing four lane section of Route 647 (Dow Hollow Road). 7. Route 115 (Plantation Road) - continuation of improve- ments south to the Roanoke City Limits to the four lane section of Plantation Road or, in the alternative, consideration of the construction of a segment between the Roanoke City limits and Hershberger Road. 8. Route 220 South (Franklin Road) - improvement of Route 220 south from the Roanoke City limits in Roanoke County to the Franklin County line. 2 ACTION NO. ITEM NUMBER T7 AT~ A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• February 23, 1993 AGENDA TTEM• Approval of Ordinance Authorizing the Lease Financing of Certain County Facilities COUNTY ADMINISTRATOR'S COMMENTS ,1 ~- -~~?~r~z.:~-n.~r. ~ ~~ ~l A ~~ SUMMARY OF INFORMATION• On December 15, 1992, the Board of Supervisors approved the second reading of the ordinance authorizing the acquisition of property known as the Travelers Building. In order to complete the financing package for this facility, it is necessary to adopt the attached ordinance which approves the financing and lease documents related to this transaction. The second reading of this ordinance will be on March 9, 1993. The pricing of these bonds will also be on March 9, 1993, so that at the second reading, staff can update the Board of Supervisors as to the final pricing of these bonds. STAFF RE OMMENDATION• Staff recommends approving the first reading of the attached ordinance and scheduling the second reading for March 9, 1993. Respectfully submitted, Approved by, Diane D. Hyatt ~ ~ G3=' Director of Finance Elmer C. Hodge County Administrator if -a Approved ACTION () Motion by: VOTE Denied () No Yes Abs Received () Eddy _ _ _ Referred () Johnson _ _ _ To () Kohinke _ _ - Minnix _ _ _ Nickens /~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 ORDINANCE AUTHORIZING THE LEASE FINANCING OF CERTAIN COUNTY FACILITIES WHEREAS, the County of Roanoke, Virginia ("County") has determined that it is necessary and advisable to undertake the acquisition, renovation, improvement, and equipping of certain facilities consisting of the real estate on which the County's administration and Board of Supervisors' offices will be located and improvements thereon ("County Administration Center") and improvements to the County facilities located at 3738 Brambleton Avenue, S.W, and renovations and improvements to the existing school administration building and annex (collectively, the "Project") and to obtain financing for the Project through lease revenue bonds in the maximum principal amount of $4,750,000 ("Bonds") to be issued by the Industrial Development Authority of Roanoke County, Virginia ("Authority"). The County will lease the County Administration Center to the Authority pursuant to a lease ("Lease"). The Bonds will be payable solely from the revenues derived by the Authority from the Financing Lease from the Authority to the County ("Financing Lease") pursuant to which the Authority will lease the County Administration Center back to the County and the County agrees to make rental payments, subject to annual appropriation, sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Bonds will be issued pursuant to the following documents: (i) Indenture of Trust between the Authority and 1 /~ ~, Crestar Bank ("Trustee"); (ii) Lease; (iii) Financing Lease; (iv Deed of Trust from the Authority to the individual trustees named therein, as trustees; (v) Assignment of Rents and Leases between the Authority and the Trustee; (vi) Preliminary Official Statement and Official Statement with respect to the issuance and sale of the Bonds; and (vii) Bond Purchase Agreement among Alex. Brown & Sons Incorporated ("Underwriter"), the County and the Authority. All of the documents listed above, except the Preliminary Official Statement, Official Statement and the Bond Purchase Agreement, are to be dated for reference as of March 1, 1993. All of the documents listed above, except the Bonds, the Preliminary Official Statement and the Official Statement are referred to in this Ordinance as the "Basic Documents"; and WHEREAS, the first reading of this ordinance was held on February 23, 1993; and the second reading was held on March 9, 1993. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia: 1. Issuance of Bonds. The County requests the Authority to issue its Bonds in the maximum amount of $4, 750, 000 to be paid from revenues derived from payments made by the County pursuant to the Financing Lease. 2. Authorization of Financin Documents. The Bonds and the Basic Documents are approved in substantially the forms on file with the County Administrator, with such changes, insertions, or omissions (including, without limitation, changes of the dates 2 ~~ thereof) as may be approved by the Chairman of the Board of Supervisors or by the County Administrator, whose approval shall be evidenced conclusively by the execution and delivery of the Basic Documents to which the County is a party. The execution and delivery of and performance by the County under the Bonds and the Basic Documents to which it is a party are authorized. 3. Execution of Documents. The Chairman and Vice Chairman of the Board of Supervisors and the County Administrator, or any of them, are authorized to execute on behalf of the County the Basic Documents to which the County is a party, and, if required, the County Administrator is authorized and directed to affix or the cause to be affixed the seal of the County to the Basic Documents and to attest such seal. Such officers or their designees are authorized to execute and deliver on behalf of the County such instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Ordinance or contemplated by the Basic Documents; and all of the foregoing, previously done or performed by such officers or agents of the County, are in all respects approved, ratified and confirmed. 4. Sale of Bonds. The County Administrator and the Chairman of the Board of Supervisors or either of them, is authorized and directed to consent to the terms of the sale of the Bonds by the Authority to the Underwriter and to execute and deliver the Bond Purchase Agreement, provided that (i) the true interest cost of the Bonds shall not exceed 9$, (ii) the aggregate principal amount of 3 /-~ a the Bonds shall not exceed $4,750,000 (iii) the sale price of the Bonds to the Underwriter shall not be less than 97$ of the aggregate principal amount thereof and (iv) the final maturity of the Bonds shall not be later than 25 years from their date. The approval of such officers shall be evidenced conclusively by the execution and delivery of the Bond Purchase Agreement. 5. Apt~roval of Official Statement. The Official Statement wit respect to the issuance and sale of the Bonds is hereby approved in substantially the form of the Preliminary Official Statement on file with the County Administrator. The distribution of the Preliminary Official Statement and the Official Statement is approved. The County Administrator is authorized to deem the Preliminary Official Statement "final" for purposes of Securities and Exchange Commission Rule 15c2-12. 6. Nature of Obligations. Nothing in this Ordinance, the Bonds or the Basic Documents shall constitute a debt of the County and the Authority shall not be obligated to make any payments under the Bonds or the Basic Documents except from payments made by or on behalf of the County under the Financing Lease. The County Administrator is directed to submit for each fiscal year a request to the Board of Supervisors for an appropriation to the Authority for an amount equal to the rental payments coming due under the Financing Lease for the next fiscal year. The County's obligations to make payments to the Authority pursuant to this resolution shall be subject to and dependent upon annual appropriations being made from time to time by the Board of Supervisors for such purpose. 4 ~f-~ Nothing in this Resolution, the Bonds or the Financing Lease shall constitute a pledge of the full faith and credit of the County beyond the constitutionally permitted annual appropriations. 7. Effective Date. This Ordinance shall take effect immediately. c:\wp51 \agenda\realeat\travel.lse 5 IC ~_~, AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 23, 1993 RESOLIITION 22393-7 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORB AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 23, 1993 designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of Committee Appointment to the League of Older Americans Advisory Council. 2. Acceptance of Water and Sanitary Sewer Facilities Serving Kingston Court, Section 5. 3. Acceptance of Sanitary Sewer Facilities Serving Hunting Hills Section 25. 4. Authorization to Pay Legal Fees for Litigation with Grumman Emergency Products. 5. Acceptance of Water and Sanitary Sewer Facilities Serving Barrens Village, Sections 1, 2 and 3. 6. Approval of a Raffle Permit for the Roanoke County Occupational School PTA. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Diane Hyatt, Dirctor, Finance Paul Mahoney, County Attorney ACTION NO. A-22393-7.a ITEM NUMBER .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Confirmation of Committee Appointment to the League of Older Americans Advisory Council COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At their February 9, 1993 meeting, the Board of Supervisors made the following nomination: League of Older Americans Advisorv Board Supervisor Eddy nominated Frances Holsinger to another one-year term which will expire March 31, 1994. STAFF RECOMMENDATION: It is recommended that the above nomination be confirmed by the Board of Supervisors. Submitted by: Approved by: ~( ~ Jam/ ~. `~ ry/ ~, .. +r ,./ ~ •`(~~ Mary H. Allen, CMC Clerk to the Board ---- mer C. Hodge County Administrator --------- -------------ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson Referred ( ) Kohinke x Minnix x To ( ) Nickens x cc: File League of Older Americans Advisory Board File t } ACTION # A-22393-7.b ITEM NUMBER ~=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Kingston Court, Section 5 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Kingston Court, Section 5, Dominion Developers, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Kingston Court, Section 5, dated March 30, 1990, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $8,200 and $ 8,400 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Kingston Court, Section 5 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. s I<-a SUBMITTED BY: Cliffor g, P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred to APPROVED: i~~ s ~ JV ~ Elmer C. Hodge County Administrator ACTION Motion by: Edward G. Kohinke Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs x x x X X cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections K~ NORTH i ~ __ ... _ v __ _. __ .. _ .. ~~~ ., ~,~, i ~ '~ ~ s rj \ \ \ ~Iy N / ~ \ ~-e Gp p ~° ~ ~ v ti \~ `i~:~~ ~ aC A~`. ~ ~ N- ~ .~, E ~"" d ~ x ~ a ~n ~_ :t ~ p nn W`~ o ~ N ~ a ~ Z =M~ ox 1' U n II e c ,pia: II p ~ u u ~~ - / ~z ~~ u u ' u ,~ U . ~ ,~ etot;x r. y xrwb r ~ ro `---~ ^ ~~-% ~~ ~A~ ~, V ~ \ _~ ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER SERVING KINGSTON COURT, SECTION S /i '~ ~. \ / .~~~ / ~ ~?~ 4 \% sss Ka DEED (aF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 28th day of January, 199?, by and between: Dominion Develor~ers, Irc. hereinafter referred to as the "Developer," part}~ of the first part; the BOARD OF Sl!PERVISORS OF ROANOKE COl!NTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER G. HODGE, County Administrator of Roanoke Co~;nty, VIRGINIA, party of the third part. 4~ITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accr.:e, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERA! NlARRP.NTY pF TITLE, in fee simple unto the Beard all water and/or sewer lines, valve , fittings, laterals, connections, storage facilities, sources of water Supply, pumps, manholes and any and all other equipment and appurtenances thereunto, In and to the water and/nr gnwcr S}/StemS In the Streets, avenues and publ i Y uti 1 ity, water and,/pr s?wet easement areas that hav? been nr may hereafter be installed by the Developer, along with the right to perpetually use and occt;py the easementc in which the same may be located, all of which i8 more particularly shown and described and designated as follows, to wit: p:s shown or. the plat. entitled Kingston Court - Section, 5 dated March ~p . ~ QQp mada by L!_;msden ASSnvI at-_•S and nn f i 1 e i n t he F?nannko (ln!,~nt y Engineering Department. Page 1 of 3 Ka Approved as to form: County Attorney State of: county/city of: Elmer C. Nudge to wit: The foregoing deed was acknowledged before me this: day of ~ 19 by Elmer G. Hodge, Got,nty Admir:istrator, on behalf of the Beard of S!,~ervisors of Roanoke Gnunty, Virginia. Notary P-,b1 i c My Gommi~sion eYpiroc; County Administrator of Roanoke County, Virginia Rv Revised 1~J!16/9~J page 3 of 3 4 ACTION # A-22393-7.c ITEM NUMBER ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Hunting Hills, Section 25 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Hunting Hills, Section 25, Old Heritage Corporation, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Hunting Hills, Section 25, dated May 22, 1990, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $30,000. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Hunting Hills, Section 25 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. .~ SUBMITTED BY: Clifford a'g, P.E. Utility Director /;-3 APPROVED: ? ~ ,9 ~'~ Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Edward G.Kohinke Denied ( ) Received ( ) Referred to VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~:~ "3 NORTH 6 ~~ 5 1.65Ac 9~~1 4 ~ 3 1.37Ac t59s ~J 1.83 Ac boa9 / \dss a 2 ~ soot_ scams 193Ac ~ \~opO q, ~ sooe 22 n 15 d ~, ft°° \~~' 21 $ / sole 0 ~ O / NN soa ~ so2t 20 5 / N ~ f soe/ FCy' \~OO O \~GG - Kt. 1420 ~~ 37.97 ~fb*' ~e sat0 19 30.91 1p'J ~~ ` / !9S NNGnp '~ NS Ififi.T2 .! ~O G \~~ zi 20 r~ +s..o rI.7! \~x~ sass IS ~/ I N „ e N ' ~ ~ q0~5\0\\OP G \~0. 2 5a~5 ;~ ~„mv sOet N 17 961 `6~ • 16 ~yT ~ ~ ~d3 N ~ 8423 - c\e 5a~0 :.,t ~S t !e \-9° G~~ 20 15 aux. Si ~ G~gs~ 9^~6 N$ .p~ yo 14 '~ a Qp~eQ tbt X22 No P `1 I <\~e O 13 D+ ,~ .~ o\ ..xe - - -e .. __.. _....a_ _. - -......_ .._ NJ \( i sooo ROANOKE COUNTY --~ UTILITY _ ; ,; ,. ACCEPTANCE OF SEWER FACILITIES SERVING HIINTING HILLS, SECTION 25 DEPARTMENT K3 GEED ~F EASEMERlT ARlD ASSIGr!l~tERT THIS DEED, DEED QF EASEMENT AND P,SSIGNMENT, made this 6th day of !ant?arY , jQQ;~, ~,y pnrj ~jctwcpfl: c!ld Herita~!e ~orr~r?tl~n hereinaft,cr referred to c~,S the "D~veloper, ~~ party of the first part; the B()P,RD QF S!!PERvISC?RS OF RDAN~?kE C~~!NTY, ~lIRGINIA herci a o ferred to ?S ~ n s n._,ft„r re th.., "B-.ard, party of the scrrnnd Dart; and ELMER C. HDDGE, Cot?nty Administrator of Rnan~kQ County, 1~IR.CINIA, party ~f th? third part. . ~lITNESSETH. THAT FAR AND IN CpNSIDERATIGN of the mt?tt?al k~pnefits to aucrt?~, thA Develn_per does hP_.reh,~ GRANT, GnNVEy, ASSIGN AND TRANSFER, with the co~~enant.s of GENERAL WARRANTY ~JF TITLE, in fee simple t?nto the Shard all water and/nr sowor linos, valves, fittings, laterals, connections, S±C_?rago faCllitlAS, cr?t?rGoc of water ct?pply, pt?mess manholes and any and all ether eft?lpm~nt and apps?rtenanCes therE?t?nto, In and to the wator and/or ccwar cvctc?nS in th._. ctrcctS, a~~ont?Qc and pt?hl is !~ti 7 ity, water and!or sewer easement areas that have keen o.r may hereafter °-• i nsta 11 ed by the nc~~c 1 {~nP.!" a 1!?f1;,! a r with th._. right to perpett?ally t?se and noot?ny the. eacorncntc in whlCh the cpmc may ~?° located, all of which 1S more partl~t?larly shown and c±acorihQd and designated ac follnw~, t^ wit: As shown nn the plan entitled Httntir.n Hills -Section 25 dated Mav 22, 199D made by Lumsden Associates and nn file in the Roanoke County Engineering Department. Page i of 3 ~- 3 The De~reloper does hereby covenant. and warrant that it will tae responsible for the proper installation and construction of the said water and!~r sP,.;or systems including repair of s!_!rface areas affected by settlement of utility trenches for a pcrjnd ref Inc (11 year of±-°•r date of acce^tan!-o by t{-~o ~r~~rd ~nd well perform any n°_•~P_.Sc?r~r rQ~airs ~t itS Cnct, Elmer C, Nudge, County Administrator of Roanoke County, Yirgir,ia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conyeyan~a pl;rs!!ant t!a Res^lution N^. adopted by the Roard of Supervisors of Roanoke County, Virginia. 4~ITNESS THE FOLLOWING signatures and seals; Developer: _ ~/~ /~c_~~~p ~:_.-,o r E~y. t As: State of: 7/' County!City of: , t~ wit: The foregoing deed was acknowledged before me this: ~ r~ day~~~~of ~,~ 19 g3 , B y : -+„r C KKtKGt~o ~ C ~' ~ z o • ~n -T Duly authorized officer Title - _ - on heha 1 f of L"S~~ /u2rT ~ ., ~ _ ~~. ~-,., _ _ f- . Notary "Public My Commission expires: 3~ /99'x, 7 ~ ' Page 2 oaf 3 .~ F~ A~~r~ved as to firm: Cn,~nty Administrat^r ~f Roanoke Cn~ar,ty, Virginia County Attorne;~ By Elmer ~. Hedge tat? of: Cn„nty!City ~f: to pit: The foregoing deed gas aCknoWlQr!~ed before me this: day of i9 , .y Elmer ~. dodge, C^llnt)~ Admin'fstrat^!", on behalf of the ~?nar[! ~f S~;ncr~iicnrc --~ ~ - - of Rnan~ke Co!~nty, ~lirgir.ia. Notary P;;!?l is My Commission expires: Revised 1Q!1~/9C Page ~ of g A-22393-7.d ACTION NO. ~i ITEM NO . / ~ "'- AT A REGULAR M HELD AT THE ROANOKE COUNTY ADMINISTRA ION OCENTER COUNTY, VIRGI , MEETING DATE: February 23, 1993 AGENDA ITEM: Authorization to Pay Certain Legal Fees COUNTY ADMINISTRATOR'S COMMENTS: '~ ~,.~~ r 11~ EXECUTIVE SLTNIl~IARY The County agreed to share with the Town of Vinton the legal expenses for the litigation with Grumman Emergency Products Inc. over the defective ladder on the aerial fire truck. BACKGROUND' In November of 1991, the Board agreed to join with the Town of Vinton in legal action against Grumman Emergency Products, Inc. and other possible defendants over the defective ladder on the aerial fire truck which the County had jointly funded with the Town. Since this vehicle is titled to the Town of Vinton it was agreed that the Town Attorney should handle this litigation. The fees thus far approved by the Board are as follows: February 11, 1992 March 24, 1992 May 26, 1992 June 23, 1992 September 8, 1992 September 22, 1992 October 27, 1992 December 1, 1992 December 15, 1992 $1,151.95 1,437.59 2,363.43 1,779.16 228.71 868.75 941.00 289.00 843.00 Total $9,902.59 1 k-'/ FISCAL IMPACTS• $3,835.00 in current fees to be paid from the Potential Litigation Account. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the payment of this invoice from the Board's Potential Litigation Account. Respectfully submitted, -, Paul M. Mahoney County Attorney Action Vote No Yes Abs A roved ( ~ Motion by Edward G. Kohinke Eddy x PP Johnson x Denied ( ) Kohinke x Received ( ) Nickens x Referred Minnix x to cc: Diane Hyatt , Director, Finance File c;\wp51\agenda\generalVeBal.fee Paul M. Mahoney, County Attorney 2 TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (703) 983-0608 FAX (7031 983-0621 February 10, 1993 TO: Joe Obenchain, Senior Assistant County Attorney County of Roanoke POB 29800 Roanoke, VA 24018-0798 F E B 11 193 JOAN B. FURBISH FINANCE DIRECTOR/TREASURER K-N STATEMENT Statement From Natkin, Hesley, Siegel and Natkin, PC For Professional Services Rendered Regarding Litigation With Grumman Aircraft Company January 13, 1993 Statement -- $7,670.00 Fifty Percent (50%) Due From Roanoke County To Town of Vinton $3,835.00 DUE UPON RECEIPT MAKE CHECK PAYABLE TO: TOWN OF VINTON cc: Diane D. Hyatt ACTION # A-22393-7.e ITEM NUMBER /~ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 SUB_: Acceptance of Water and Sanitary Sewer Facilities Serving Barrens Village, Sections 1, 2, and 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Barrens Village, Sections 1, 2, and 3, F & B Developers, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Barrens Village, dated July 1, 1987, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $69,000 and $ 63,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Barrens Village subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. {~-5 SUBMITTED BY: APPROVED: 1 .~. Clifford ai P.E. ~..~ ,,r'/, '~~%~ Utility Director Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Edward G. Kohinke Denied ( ) No Yes Abs Received ( ) Eddy x Referred Johnson x to Kohinke x Minnix x Nickens x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~PP?rP9~ ~ry,Y SIGHTS PoP~E` ~` 1~.`~ w:,. _, w' 0,9 y,P~P, O,p• , ` ~- ~' .NP~~ ,•~: ~ R~ ,. .~YAaY ~S .. a~~,yYf.?/ ot9t `~~ 7 n :' _. ~ .. N~~°'tl~ ~'. - ,.•4, ~ r` •,CL •-L~b'.i ~--~oY~ aruLl ~ ~P ,y ~~~. \~ ~cY~ •.; ' a 4: moo, ~aAgq ~g ~h . _ ,.. O~ ~~ I1NFif11 ~a^ e~!!`~~?S_.j ~ 1~ b~\B '~agBl~E 7~~y/ 0, a•~ K ~.. . r.. . ~- ~ _~ .. __ _ VICINITY MAP. "a = ACA ~' . ".yc X11` ROANOKE COUNTY WATER AND SEWER FACILITIES SERVING BARRENS UTILITY VILLAGE, SECTIONS 1, 2 AND 3 DEPARTMENT Ks ~E=E+L7 ~F EASFo+.9F~.iT ~1~~~? ASS~~Iy~IE~!T THIS DEED; DEED QF EP,SEMENT AND ASSIGNMENT, made this 3rd day of Fehr~;arY, 1Q9:?, by and between: F g. B ne;~eln~Pr~-rnc±+.ti~.rein?fter referred to as the "Developer, " party of the first part; the BDARD nE Sl1PERVISCRS c_?F F.DANOKE C(_?~!NTY, VIRGINIA, hereinafter referred to as the "Beard," party of the sAcond part,and ElMER C. HC~DGE, County P,dministrator of Roanoke Co~lnty, VIRGINIA, party of the third part. W.ITNESSETH: THAT FCR AND IN CGNSIDERATIC~N of the m~.~tua1 benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL ~!A.R,RA,NTY C?F TIT! E, in fee simple lento the Board all water and./or sewer llneC, ~ial~icc_ fjtt,jn~S, l~t.oralg~ {~{~~nc~tin~c, $tr)raryc faciljt;oS~ Snl,rreS of water supply, pumps, manholes and any and all other equipment. and app;;rtenances th°_.reti!lt^, in and t!? thP_. w1t°_-r ~n~1c?r ecy~cr gvctomS 'in the Streetg, avcnUe~ and publ is uti 1 ity, waterand!or sewer easement areas that have been or may hereafter be installed by the De~~elnper, alo.n,g with the right to perpet-_~ally use and occupy the easements in which the same may be located, all of which is mere particularly shown and described ar,d designated as follows, to wit: As shown nn the plan entitled _Barrens Village dated ta~~ly 1 , 197 made by Lumsden P,ssociates and nn file in the Roanoke Corn±v Engineering Department. Page 1 of B ACTION NO. A-22393-7.f ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Request for approval of a Raffle Permit from Roanoke County Occupational School PTA COUNTY ADMINISTRATOR'S COMMENTS: SUNII~ARY OF INFORMATION: The Roanoke County Occupational School PTA has requested a permit to hold a raffle in Roanoke County on May 22, 1993. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Roanoke County Occupational School PTA be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA ~ f COMMISSIONER OF THE REVENUE ~p APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accuracy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sea, of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifically organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IF FOR: (check one) RAFFLE PERMIT X BINGO GAMES Name of Organization Roanoke County Occupational School PTA Street Address 5937 Cove Road N.W. Mailing Address Same City, State, Zip Code Roanoke, Virginia 24019 Purpose and Type of Organization parent Teacher Association When was the organization founded? 1872 Roanoke County meeting place? Yes Has the organization been in existence in Roanoke County for two continuous years? YES X Np Is the organization non-profit? YES X NO Federal Identification Number Attach copy of IRS Tax Exemption Letter. Officers of the Organization: President:Cher~l Smith Vice-President Eileen Harp Address: 1218 Chapman Ave.S.W. Address: 1536 Bluemont Ave. Rnannka, Virginia 24(11( Rnannlra, Virginia 2~1C15 Secretary: pat Dic~kPrsnn Treasurer:V;rg;n;a A. Matt rn Address:227 Maplelawn Ave. A~dress:5460 North r,ak Driv Roanoke, Virginia 24012 Roanoke, Virginia 24019 Member authorized to be responsible for Raffle or Bingo operations: Name: Vir~.inia A- Mr3tteY'n Home Address 5460 North Lake Drive N.W. Roanoke, Va. 24019 Phone 562-0343 Bus Phone A COMPLETE LIST OF THE NAMES ANI# ADDRESSES OF CURRENT MEMBERSHIP MUST BE FURNISHED WITH THIS APPL$CATION. Specific location where Raffle o~ Bingo Game is to be conducted. Multi- ur ose Room, Roanoke Co.'Occu ational School RAFFLESp ate of Drawing MaT? 2 ,~ i g~ ~~I'ime of Drawing 7 . 00-7.30 p . m. BINGO: Days of Week and Hours of Activity: Sunday From Monday From Tuesday From Wednesday From Thursday From Friday From Saturday From To To To' Tom To To To -~ K-L State specifically how the proceeds from Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Used to supplement material needs and supplies for the classroom teachers. To supplement budget cuts. 3 BINGO: Complete the following: .~ Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State ZIP Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization, partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Bingo Games or Raffles? Yes 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? yPs 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all records required to be maintained for Bingo games or raffles? Yes 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of DECEMBER of each calendar year for which a permit has been issued? vP~ 6. Does your organization understand that if gross receipts exceed fifty thousand dollars during any calendar quarter, an additional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? Yes 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or Raffle thereafter until such report is properly filed and a new permit is obtained? Yes 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, community, or educational purposes for which the organization is specifically chartered or organized, and that the operations of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? yes 9. Does your organization understand that a two (2) percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of December? yPG 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? yes 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, operations, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operations, or conduct of any such game or raffle? yes 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?Yes 5 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Yes 14. Has your organization attached a complete list of its membership to this application form? Available upon request 15. Has your organization attached a copy of its bylaws to this application form? No (Copy should be on file in your office.) 16. Has the organization been declared exempt from property taxation under the Virginia Constitution or statues? yes If yes, state whether exemption is for real, personal property, or both and identify exempt property. wP arP a Parent-Teacher Association. We held no-reel or~Prsr~nal pY~nPrt.v _ 17. State the specific type and purpose of the organization. ParAnt-Teacher Association. Su~nnrt Croup for student activities. 18. Is this organization incorporated in Virginia? No If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? No (If so, attach copy of registered agent.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? ~a (If so, attach copy of exemption.) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value Queen size quilt and $150.00 pillow shams 6 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: My commission expires: ~- - ~ 19 ~ C~ `'LJ o r Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. BOX 20409 ROANOKE, VA 24018-0513 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date ommis Toner of t e Revenue The above application is not approved. Date Commissioner of the Revenue 9 Subscribed and sworn be ore me, this /~-~ day of~ ~ 19 ~3 in the County/City of ~~ Virginia. T i~_b ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of the Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of instant bingo supplies? __ b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name door prize, regular from the playing of to whom a jackpot d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization be conducted at such time a only at such locations and application? and address of each individual or special Bingo game prize or Bingo is awarded? understand that instant Bingo may only s regular bingo game is in progress, and at such times as are specified in this 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant bingo card to an individual below sixteen years of age? 7 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are expected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501C Internal Revenue Code Service? (Certificate must be attached.) 26. Does your organizatio Occupancy must be obtained at the proposed location? 27. Does your or merchandise illegal? n understand that a Certificate of or be on file which authorizes this use organization understand that awards or prize money valued in excess of the following amounts are a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hundred dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. 28. Does you organization understand that annual gross receipts from bingo games or raffles in excess of five hundred thousand dollars ($500,000.00), shall attach to such report an opinion of a licensed independent certified public accountant that (i) the annual financial report presents fairly, in all material respects, beginning cash, receipts, operating cost, use of proceeds, and ending cash. (ii) the proceeds of any bingo games or raffles have been used for those lawful, religious, charitable, community or education purposes? Does your organization understand the failure to file the opinion of a licensed independent certified public accountant shall cause the automatic revocation of permit? 8 n-~ August 12, 1992 Sept. 8, 1992 October 13, 1992 October 27, 1992 December 1, 1992 COONTY OF ROANOICE, VIRGINIA GENERAL FIIND IINAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 (Audited) Dixie Caverns Cable TV budget Bloodborne Pathogens Standards Computer Upgrade Hepatitis B Vaccine - Volunteers ~ of General Amount Fund Expenditures $5,419,414 7.51$ (100,000) (21,149) (33,800) (126,281) January 12, 1993 Hollins Rescue Squad January 26, 1993 Rutrough Road Improvements Balance as of Feb. 23, 1993 Reserve Amounts November 17, 1992 Reserved for employee benefits November 17, 1992 Reserved for building (36,840) (15,285) (350,000) $4,736,059 6.56 (606,182) (350,000) $3,779,877 5.24$ Submitted By ~~~ Diane D. Hyatt Director of Finance Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25 of General Fund expenditures ($72,151,291). ~~ COIINTY OF ROANORE, VIRGINIA CAPITAL FIIND IINAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 (Audited) Addition to Capital Reserve from original 1992-1993 budget July 14, 1992 Lighting of Green Hill Park Ball Fields October 13, 1992 Repair ladder truck at Cave Spring Fire Station Balance as of February 23, 1993 Submitted by $ 24,705 114,760 (15,000) (19,001) 105 464 ~~~ ~ ~~"~ Diane D. Hyatt Director of Finance /1r-3 COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY July 14, 1992 July 28, 1992 August 12, 1992 September 8, 1992 September 22, 1992 October 13, 1992 October 27, 1992 December 1, 1992 December 15, 1992 February 9, 1993 Beginning Balance at July 1, 1992 Information Program for Bond Referendum Roanoke Regional Housing Strategy Outside Legal Assistance Grumman Litigation Grumman Litigation Space Study Grumman Litigation Grumman Litigation Grumman Litigation Incentive Fund to Cleanup Illegal Dumps Balance as of January 23, 1993 $ 50,000 (18,250) (2,000) (10,000) (229) (869) (5,000) (941) (289) (844) (10,000) 1 578 Submitted by ~~~-„z.. u_ ~ Diane D. Hyatt Director of Finance M .- c~ 0 0 o ~ o OJ 0 0 W W O f- a ^ N d 7 C M d fT > \ ro a~ •.. lr M C ~ •N~~ rnro° ~~ rW > U F 6 Q d ~ .x C LL. o roo C roLU? 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V' ' OD 00 00 0 06 00 a+a~PPP C~PG~PPCP ~ 0'P ' 0 0 0 0 0 0 ~ o 0 0 0 0 0 0 0 0 0 o a I o o ~ ' ~ ~ I I ~ i ~ i ~i '~ I li -- ' ,~ ACTION ## ITEM NUMBER /~i' -S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: February Report on 1991 Water Projects COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• In order to keep the Board of Supervisors informed, staff will provide a monthly report on the progress of the Spring Hollow Reservoir Project, Water Treatment Plant Project and the Water Transmission Line Project. SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its fifteenth month and the project is on schedule. Construction activity during the last month included: ° Completed installation of water lines between river and railroad tracks (Lines C & D) o Completed grading on observation area access road Completed installation of pump station intake screens o Completed installation of RCC mixer and storage silos Placed RCC test section ° Continued dental concrete of west foundation ° Placed steps for east dam gallery access ° Installed east side high-line tower ° Continued quarry and crushing operation - 300,000 ton of stone are currently stockpiled on site. ° Continued concrete placement for river intake and pump station. All concrete placement below the river water level is now complete. h /Y-5 The dental concrete costs are estimated to run 180 percent over original contract. The current project Contract Total Cost including existing and pending change orders is $24,869,000. This is an increase of $624,000 over the previous report and is due to the increase in the amount of dental concrete, rock excavation and RCC required to bring the foundation to grade. During the next month, the contractor will perform the following: o Prepare area for ground breaking ceremony Continue stone crushing operation ° Complete dam foundation preparation ° Begin construction of RCC dam ° Continue pump station concrete placement ° Remove coffer dam from Roanoke River ° Begin installation of pump station piping Funds expended to date for the construction phase of the reservoir are $13,580,410 and $998,672 for engineering construction phase services. WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. The site plan submittal has been delayed pending a meeting with VDOT relative to the industrial access on Route 460. The pilot water treatment plant at the Glenvar site is operated 24 hours per day, 5 days per week. The plant is manned 8 hours per day and on automatic operation the remaining 16 hours per day. The plant continues to produce a high quality finished water during varying temperatures and raw water quality. During the next month, staff will continue the design of the water treatment plant and to operate the pilot plant at Glenvar. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification ° Easement negotiation ° Obtaining easements ° Preparation of construction drawings The easement acquisition has been a slow process. Each easement requires multiple visits with landowner which are made at their convenience. Many landowners do not want to grant easements at the fair market value offered. Several landowners do not want to grant easements at all. These easements will most likely require acquisition by eminent domain in order for the project to proceed. /Y-5 Most property owners we have dealt with feel their land is worth more than it's assessed value. In all but one case, the land value established by an independent appraisal is much higher than the assessed value. Work will continue on acquisition of easements during the next month. SUBMITTED BY: Cliffor a g, .E. Utility Director Approved ACTION ( ) Motion by: Denied ( ) Received ( ) Referred to APPROVED: ,S~ ~a Elmer C. Hodg County Administrator Minnix Johnson Kohinke Eddy Nickens VOTE No Yes Abs ACTION # ITEM NUMBER / V = ?~ AT A REGOLAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: February 25, 1993 AGENDA ITEM: Status Report on Roanoke Valley Resource Authority Solid Waste Facilities COUNTY ADMINISTRATORS COMMENTS: SiJNIlKARY OF INFORMATION: Progress has been good during the past month with the favorable weather conditions. Ground work has been the major effort at this time. Construction of the building elements should begin in March, which will bring significant change and visual progress. A tour will be scheduled for the Board of Supervisors in late March. Attached is a project update presented to the Roanoke Valley Resource Authority at its regular meeting held on February 18, 1993. This is a brief status report of all of the major facilities. Respectfully submitt ~~~~ John R Hubbard Chief Executive Officer Roanoke Valley Resource Authority ---------------------------------- -------------- Approved ( ) Motion by: Denied ( ) No Yes Abs Received Eddy Referred ( ) Johnson ( ) Kohinke to Minnix Nickens /Y-6 MEETING: February 18, 1993 PROJECT: Master Schedule STATUS: This period's good weather conditions have allowed excellent progress on all components of construction. Smith Gan: . Part B Approval: The Department of Waste Management is currently reviewing the plans and is expected to forward comments this month. Discussions have not indicated any problems. . Rough Grading: Approximately 58 % has been completed. Excellent progress has been made this period. Completion is expected in March of all major items. . Monitoring Wells: All five (5) wells have been completed. . Tipper Station: Foundation excavation continues with concrete pouring expected in late February. Utility work has begun. . Landfill Liner: Bidding documents are being prepared for advertisement this month. The Department of Waste Management is reviewing liner design prior to advertising. Utilities: Plans are ready for advertising in late February to coordinate with rough grading activity. Transfer Station . Building: Earthwork is approximately 33 % complete. Utility work has been started. Concrete continues to be placed and progress is good. Some site changes have been made to better fit site conditions. Rail Tran, rtadon• N-~ . Rail Spur: Progress has been good this period with completion of first two miles of grading. Laying of track should begin in March. . Rail Cars: Cars are ready for ordering. Delivery expected by August. . Car Dumpers: Fabrication is complete. Erection on site is expected during April and May. Attached is a summary of the project schedule and status. Respectfully submitted: ~j~~ John R. ubbard, P.E. Chief Executive Officer / ~ `~ .- PROJECT STATUS ROANOKE VALLEY RESOURCE AUTHORITY MASTER SCHEDULE SCHEDULE 1992 1993 % J F M A M J J A S 0 N D J F M A M J J A S 0 N D C WORK ITEMS A E A P A U U U E C 0 E A E A P A U U U E C O E 0 N B R R Y N L G P T V C N B R R Y N L G P T V C M U R C I E Y U T 0 E E U R C I E Y U T O E E P A U H L S E B M M A U H L S E B M M L R A T M E B B R A T M E B B E Y R B R E E Y R B R E E T Y E R R Y E R R E R R I LANDFILL 95 Part B A royal pp 1 I I I I I I<>;'~?j~<~~~~~>>I~<~<<1 I I I I I I I I I 1 RAIL TRANSPORT 70 Rail S ur P 10 Rail Cars Car Dum er 50 P BOND PROCEEDS ONLY FINANCIAL STATUS COMPONENT ESTIMATED COSTS ACTUAL TO DATE % TOTAL Landfill $13,083,204 $1,278,007 10% Transfer 5, 260, 614 490,987 9% Transportation 9,000,000 -0- 0% TOTAL $27,343,818 $1,768,994 6°.6 ACTION NO. ITEM NUMBER _,~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative in the 1992 Bond Referendum projected/actual activity (Attachment B). The School work for the various schoo the next package. FISCAL IMPACT' None. STAFF RECOMMENDATION: Motion by: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by,~ 7 N~z ,.' ~ hn M. Chambliss, J '. ~ Elmer C. odge ssistant County Administrator County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) overview of the bond projects approved (Attachment A) and a time line for the of the various work components staff will be preparing a schedule of 1 projects which we hope to include in ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs BOND PROJECT UPDATE ATTACHMENT A FEBRUARY 23, 1993 h~~ BOND ANTICIPATION NOTES: During January, $3,700,000 Bond Anticipation Notes were issued by the County to provide temporary financing for bond projects, engineering and land acquisition activities which could not wait until the bonds are sold during the Summer of 1993. Specific projects were previously identified for funding by these notes and are accounted for separately. PROJECT HIGHLIGHTS NORTH COUNTY LIBRARY The Request for Proposals for the Architecture/Engineering services is due February 16, 1993. Staff is continuing to pursue the potential sites for consideration and final acceptance by the Board of Supervisors. The estimated timeline for construction has been extended from September to November 1994. Following the Board of Supervisor's decision on January 26 to renovate and expand the current Hollins Branch Library, staff is negotiating with the owner of the adjacent property to add up to one acre of land. STORMWATER MANAGEMENT MASTER PLAN The County is seeking matching monies from FEMA to conduct the Master Plan which should reduce the County share by approximately $150,000. These savings can then be directed towards other corrective work to benefit our community. PARKS AND RECREATION Engineering contracts have been executed for the Northside and Starkey Park improvements. Staff is working with School officials to determine the location of improvements to be made at the Bonsack Park site so that the Engineer can begin work on the plans for that project. Lighting plans have been submitted to Hubble Lighting for evaluation before bidding during the Summer of 1993. The tennis courts used in conjunction with the School program have been evaluated and will be bid during the Spring of 1993. Corrective action will occur after the Schools close for the Summer of 1993. The specifications and inventory of fencing needs have been completed so that bids can be received by early March, 1993. ROADS The County check in the amount of $500,000 was issued to VDOT on January 29, 1993 for participating in the Revenue Sharing Program. This should allow construction activity to occur during the 1993 construction season. h~`I BOND PROJECT UPDATE ATTACHMENT A FEBRUARY 23, 1993 VALLEY TECHPARK On January 12, 1993, the Board of Supervisors authorized staff to seek Industrial Access Funds from VDOT using the bond allocation as front money. When qualifying tenants have located in the Park, the monies may be reimbursed to the County and returned to the project to further development efforts to enhance the site's marketability. FIRE HYDRANTS To date, 21 hydrant locations have been evaluated and both the City of Salem and City of Roanoke have been contacted regarding the tapping of their water lines for the placement of the County hydrants. PURCHASE OF LAND FOR THE CAVE SPRING HIGH SCHOOL The purchase of the first tract of land has One of the property owners is out of the Country staff is waiting for their return to finalize the remaining tracts. SITE been completed. at this time and purchase of the 2 n-~ BOND PROJECT UPDATE Attachment B February 23, 1993 NORTH COUNTY LIBRARY BUDGET CONTRACT EXPENDITURES TO DATE $ 1,500,000 $ 2,500.00 PROJECT COORDINATOR: SPENCER WATTS ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A & E PROPOSALS PLANNED ACTUAL `"`' B1DS PLANNED ............. ............ ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: A Request for Proposals for architecture/engineering services for the project was issued by Procurement Services on December 21, 1992, with the deadline for return being February 16, 1993. The RFP includes the submission of Standard Forms 254 and 255 and a narrative elaborating on the offerors' experience, project management ability, and design concepts. A relatively detailed description of needed and desirable services is also provided in the RFP. The Library staff continues to gather and review information regarding potential sites for the project and information provided to the Board of Supervisors in Executive Session in December will be updated in January, 1993. The timeline for construction of the library in 1994 has been extended from September to November. 1 N-~ BOND PROJECT UPDATE Attachment B February 23, 1993 BUDGET S 2,750,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC RFP ENGINEERING PLANNED SERVICES ACTUAL SELECT PLANNED . ............ ............ CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED CONSTRUCTION DOCUMENTS ACTUAL ADVERTISE PLANNED FOR BIDS ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL SUBSTANTIAL PLANNED COMPLETION ACTUAL PROJECT PLANNED CLOSEOUT ACTUAL TOTAL PLANNED ACTUAL COMMENTS: DIXIE CAVERNS LANDFILL CLOSEOUT CONTRACT EXPENDITURES TO DATE Z BOND PROJECT UPDATE Attachment B February 23, 1993 DRAINAGE PROJECTS -SIERRA DR/FENWICK DR BUDGET CONTRACT EXPENDITURES TO DATE $ 90,000 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: n-~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC SELECT SURVEYING FIRM PLANNED ACTUAL PRELIMINARY PLANNED ENGINEERING (FIELD) ACTUAL ACTUAL SURVEY PLANNED ACTUAL DESIGN PLANNED ACTUAL MEET WITH PLANNED CITIZENS ACTUAL PRE-BID BID PLANNED , CONFERENCE ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: 1. No easements needed. 2. Coordinate with VDOT (95% Project in VDOT RW) 3 BOND PROJECT UPDATE Attachment B February 23, 1993 DRAINAGE PROJECTS -GREEN VALLEY BUDGET CONTRACT EXPENDITURES TO DATE $ 75,000 S 97,500 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: n-7 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC SELECT PLANNED SURVEYING FIRM ACTUAL PRE. ENGINEERING PLANNED (FIELD) PHASE I 8 li ACTUAL (AERIAL) ACTUAL SURVEY PLANNED PHASE I1 ONLY ACTUAL DESIGN PHASE I & PLANNED II ACTUAL MEET WITH VDOT/ PLANNED CITIZENS PHASE I ACTUAL MEET W/CITIZENS- PLANNED PHASE II AWARD CONTRACT - PHASE I ACTUAL CONSTRUCTION TOTAL PLANNED ACTUAL COMMENTS: 1. No permanent easements needed. 2. Phase I Murray Run below F & W Bldg. F (Upstream from Phase II) 3. Phase II Trunk line along Colony Ln. & drainage easement 4. Discuss curb & gutter option w/VDOT along portion of Colony Ln. 5. Phase I - 57,500 from F & W 8 515, 000 from Drainage Budget; Phase II - 575,000 from Bond 6. P-120 to be constructed with Phase II 4 BOND PROJECT UPDATE Attachment B February 23, 1993 DRAINAGE PROJECTS -GREEN VALLEY BUDGET CONTRACT EXPENDITURES TO DATE S 75,000 S 97,500 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: n-a TASK 1 9 9 3 BUDGET JAN fE6 MAR APR MAY JUN JUL AUG SELECT SURVEYING FIRM PLANNED ACTUAL PRE. ENGINEERING PLANNED (FIELD) PHASE I & II ACTUAL (AERIAL) ACTUAL SURVEY PLANNED PHASE II ONLY ACTUAL DESIGN PHASE I & PLANNED II ACTUAL MEET WITH VDOT/ PLANNED CITIZENS PHASE I ACTUAL MEET W/CITIZENS- I PLANNED PHASE I AWARD CONTRACT - PHASE I CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL OCT I NOV I DEC COMMENTS: 1. No permanent easements needed. 2. Phase I Murray Run below F & W Bldg. F (Upstream from Phase II) 3. Phase I1 Truck line along Colony Ln. & drainage easement 4. Discuss curb & gutter option w/VDOT along portion of Colony Ln. 5. Phase I - $7,500 from F & W 8 $15, 000 from Drainage Budget; Phase II - 575,000 from Bond b. P-120 to be constructed with Phase 11 4 BOND PROJECT UPDATE Attachment B February 23, 1993 DRAINAGE PROJECTS -NOTTINGHAM HILLS AREA BUDGET CONTRACT EXPENDITURES TO DATE S 45,000 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: n-~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV PRELIMINARY PLANNED ENGINEERING (FIELD) ACTUAL MEET WITH PLANNED CITIZENS ACTUAL HOURLY PLANNED CONSTRUCTION CONTRACT ACTUAL TOTAL PLANNED COMMENTS: 1. No permanent easements needed 2. To be in conjunction with P-103 3. Projects are in three (3) locations - Cave Spring Ln., Cynthia Dr., & Farmington Dr. 5 BOND PROJECT UPDATE Attachment B February 23, 1993 N-7 STORMWATER MANAGEMENT MASTER PLAN BUDGET CONTRACT EXPENDITURES TO DATE $ 300,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC APPLY FOR FEMA PLANNED GRANT OF MATCHING FUNDS ACTUAL RFP ENGINEERING PLANNED SERVICES ACTUAL SELECT PLANNED CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED WATERSHED PLANS ACTUAL REGIONAL POLICY PLANNED ACTUAL REMEDIAL PROJECT PLANNED INVESTIGATION ACTUAL REMEDIAL PROJECT PLANNED CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: The County is seeking matching monies from FEMA to conduct the Master Plan for the Stormwater Management Study which should reduce the County share by approximately $150,000. These savings can then be directed towards other corrective work to benefit our community. BOND PROJECT UPDATE ~~~ Attachment B February 23, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104209, 104201, 104203 104204 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUl AUG SEP OCT NOV DEC WALROND PARK PLANNED 31 000 _ENG E#FG >: `siA"z< :#GklN'•'.>~ ~G~.. '? .. SOCCER FIELD ACTUAL WALROND PARK PLANNED 62 000 ", EFFG>,. .iEI~EG3:. -- `B3D:`::>. - '[Gi3fi >E~1G~` si:~3..... 2 BASEBALL FIELDS NORTHSIDE ACTUAL PLANNED 52 000 ENG' ENG 6ID 'CON CON €QN>; REALIGN FIELDS ACTUAL ENG'' BONSACK PARK PLANNED 20,000 ENG' ENG'' BID ':CON CON C6N BALL FIELD ACTUAL ENG' BONSACK PARK PLANNED 15 000 ENG ENG Bi0> CON '.CON .USE>' PICNIC SHELTER ACTUAL BONSACK PARK PLANNED 10,000 ,ENG BIp CaN `.GOFt<` '€~3;#trs:' PLAYGROUND EDU I PT . ACTUAL _, ::::::. :::::. ::. :::::::::::: VINYARD PARK I PLANNED 62 000 EN.G-; ::ENG: :: :;':B.iO.;: ''EON::::: :%`Ci~N:## :>~QN:'s`. 2 BASEBALL FIELDS ACTUAL VINYARD PARK I PLANNED 150,000 ENG ENG: BID Cl"lN::: `::GqN?:; '~;xE ::... . LIGHT SOCCER FIELDS ACTUAL ENG> TOTAL PLANNED 402 000 ACTUAL COMMENTS: Northside - Engineering services contract issued to Lumsden Associates, P.C., to design the realignment of the two baseball fields and one soccer field being displaced by the construction of the new Forensics Lab by the State. The engineering will include the site design, drainage issues, and master planning of the site for future consideration of such items as utilities for restrooms, parking, lighting, etc. Construction should occur in the Spring of 1993. Bonsack Park - County and School officials have met with Engineering consultants to review the site and begin determining which part of the tract wilt be suitable for the development of the park facilities. Construction should begin in the Spring of 1993. 7 BOND PROJECT UPDATE Attachment B February 23, 1993 N-~ PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE $ 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104204, 104210, 104212 104205, 104207 COMMENTS: Ball Field Lighting -The County's lighting consultant has been provided with sketches of the sites for lighting and will help to determine the technical specifications for the lighting contracts. The lights on the soccer fields at Vinyard Park and William Byrd baseball field should occur during the Summer of 1993. 8 BOND PROJECT UPDATE ~~~ Attachment B February 23, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104207, 104211, 104206, 104213, 104202 COMMENTS: Starkey Park - Engineering services contract issued to Balzer and Associates, Inc., to design two baseball fields and correct a drainage concern near the existing baseball field at this site. Construction should occur in the Spring of 1993. 9 BOND PROJECT UPDATE ~'Y''~ Attachment B February 23, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104202, 104214, 104218, 104220, 104219 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC STARKEY PARK PLANNED 31 000 ~" ~ ~~~~" . :~~~0.<.:. 1 BASEBALL FIELD ACTUAL STARKEY PARK PLANNED 62 000 ENG ENG 6iD';! ;CCIM`'>; '?~~N;EEE f1S~`3 LIGHT 1 FIELD ACTUAL STARKEY PARK PLANNED 25,000 ~'~~~"`' ~~~~~~~ RESTROOM UTILITIES ACTUAL TENNIS COURT PLANNED 210,400 ~~lf' <~~~" - RENOVATIONS __„_ COMMENTS: Tennis Court Renovations - The County's consultant has reviewed the tennis courts used by the four High Schools of the County to determine the degree of repairs that wilt required and will help to evaluate the remaining courts in future phases. Repairs will occur during the Summer of 1993 after use by the school teams. Ball Field Fencing - Technical specifications have been prepared and the inventory of fencing needs has been established. Bids will be taken in early March to repair fences and to establish the fencing cost for new ball fields. 10 BOND PROJECT UPDATE ~-~~ Attachment B February 23, 1993 BUDGET $ 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104221, 104216, 104217, 104208 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ADA ACCESS PLANNED 15,100 !LNG< `%SI~'^ '~O~'~ ~ '` ~'G~>[ ACTUAL GROUND COVER FOR PLANNED 42 000 EEG,.;:.: ;.;B.ID?. .;GON> E1rt1N;~ ::CON:::::: PLAYGROUND EQUIP ACTUAL INFIELD SURFACE PLANNED 54,000 ENG C3 ID ' CON CON '' `'<~~~` '.~.~~''~ MATERIALS FOR BASEBALL FIELDS ACTUAL CAREER CENTER PLANNED 60 000 ENG..;, ;8`ID''r `?>E`~>` '~i7F1•;' REPLACE LIGHTS ACTUAL TOTAL PLANNED 171 100 ACTUAL COMMENTS: *Surface Materials - No new surface materials will be installed for the Spring of 1993. Engineers have been advised to address drainage problems first and then to add a new mixture of surface materials. PARKS AND RECREATION PROJECTS CONTRACT EXPENDITURES TO DATE 11 BOND PROJECT UPDATE ~-~ Attachment B February 23, 1993 ROAD PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 500,000 S 500,000.00 S 1,000,000 PROJECT COORDINATOR: ARNOLD COVEY ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC B of S APPROPRIATE FUNDS PLANNED ACTUAL VDOT PREPARES PLANNED BIDS ACTUAL VDOT ADVERTISES PLANNED ACTUAL VDOT AWARDS PLANNED CONTRACT ON ALL PROJECTS (57) ACTUAL ALL PROJECTS PLANNED CONSTRUCTED AND COMPLETED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: The County will issue its check for matching monies to VDOT during January, 1993, so that the construction may begin with the 1993 construction season. *$500,000 check (County) submitted to VDOT on January 29, 1993. 12 BOND PROJECT UPDATE Attachment B February 23, 1993 VALLEY TECHPARK BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 PROJECT COORDINATOR: TIM GUBALA ACCOUNT CODE: 1 9 9 3 TASK BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC REZONING - PLANNED REMOVE 200' BUFFER ACTUAL MASTER PLAN PLANNED ACTUAL LAND PLANNED ACQUISITION/ EXCHANGE ACTUAL DETAIL PLANNED ENGINEERING ACTUAL INDUSTRIAL PLANNED ACCESS RE(aUEST ACTUAL CONSTRUCTION PLANNED BIDS ACTUAL START ROAD PLANNED , UTILITY CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: Rezoning to remove the 200' buffer is not required due to the County Zoning Ordinance adoption on 12/31/92. On January 12, 1993, the Board of Supervisors authorized staff to seek Industrial Access Funds from VDOT using the bond allocation as front money. When qualifying tenants have located in the Park, the monies may be reimbursed to the County and returned to the project to further development efforts to enhance the site's marketability. 13 BOND PROJECT UPDATE Attachment B February 23, 1993 FIRE HYDRANTS BUDGET CONTRACT EXPENDITURES TO DATE S 184,000 To be awarded the end of November None until August PROJECT COORDINATOR: RON EDYARDS ACCOUNT CODE: n-7 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PREPARE SITE LOCATION MAPS PLANNED ACTUAL PREPARE PLANNED SPECIFICATIONS FOR FIRE HYDRANTS ACTUAL BiD FIRE HYDRANTS PLANNED ACTUAL BID INSTALLATION PLANNED OF HYDRANTS ACTUAL INSTALLATION PLANNED ACTUAL FINAL INSPECTION, PLANNED ACCEPTANCE AND PROJECT COMPLETION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: To date 21 hydrant locations have been evaluated. Both Salem and Roanoke City have been contacted regarding the tapping of their water lines for the placement of the County hydrants. 14 BOND PROJECT UPDATE Attachment B February 23, 1993 PURCHASE OF LAND FOR HIGH SCHOOL BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 S 240,121.01 PROJECT COORDINATORS: JOHN CHAMBLISS AND HOMER DUFF ACCOUNT CODE: 155140 n-~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT PURCHASE OF LAND PLANNED ACTUAL TOTAL PLANNED ACTUAL DEC COMMENTS: The first of several tracts of land to be purchased for the eventual building of a new Cave Spring High School has been completed. The site is located immediately in front of Penn Forest Elementary School and across from Starkey Park. Although there are no immediate plans to construct the school, the land will be preserved for the eventual development and will be used for Parks and Recreational purposes until that time. The acquisition cost including testing for the 28 acres tract was 5240,121.01. 15 Item No. / Y ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: February 23, 1993 AGENDA ITEM: 1992 Economic Activity Report COUNTY ADMINISTRATOR'S COMMENTS: In apib d ~ and cloafnya h 199 awy dour Beal budnaaaas a~rpandad duriaO fhM pwr. PNaaa aN P~ 7 -10 bra Oat d tlroao comparYa~ Erin ao, fharM is awd~ aaaa aea nand b do b portda b~a~iwaaaa br our oon~ EXECUTIVE SUMMARY: The 1992 Economic Activity Report provides an annual report of economic development activities in Roanoke County. Data is shown depicting the number and source of prospects and inquiries, the details of expansions and locations, and corresponding building permit data. Ongoing projects are reported as well as coordination efforts with regional economic development and tourism agencies. The 1992 report shows comparative data that reflects the trends an cycles of the national economy and its impact on Roanoke County's economic development program. The Board previously adopted an economic development strategy and reaffirmed their 1993 goals in the staff's economic development efforts at the January 12, 1993, work session. FISCAL IMPACT: None STAFF RECOMMENDATION: The Economic Development staff recommends that the Board of Supervisors receive and file the attached report. Copies will be provided to local, regional, and state organizations involved in economic development and tourism. Respectfully submitted: ,-.-- ~ ~ ~~~ ~~ Timot y W. Guba a, Director Department of Economic Development Approved: E mer C. Hod e County Administrator N-~ Approved ( ) Denied ( ) Received ( ) Referred to Attachment ACTION Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens h8 I. II. INTRODUCTION Economic decisions made outside the Roanoke Valley have affected the stability of the local economy. During 1992 the Roanoke Valley experienced a series of announcements that shocked the whole community. Dominion Bank revealed its merger plans with First Union Corporation of Charlotte, North Carolina. Subsequently, 850 Dominion employees were notified that they would be laid off . This action coming on the heels of a plant closing at Gardner-Denver (400 jobs lost), cutbacks at Seaboard Farms (35 jobs lost), and layoffs at the Radford Arsenal (1,300 jobs) in the New River Valley showed the inter- relationships of the labor market and its effect on every community in Western Virginia. The number of inquiries from outside the Roanoke Valley decreased in Roanoke County but overall economic activity increased in late 1992. Expansions of commercial and industrial companies continued in Roanoke County. Small to medium sized industries, retail concerns and office locations highlighted the years activities. Tourism efforts increased by the County as part of the overall Economic Development Strategy. Opportunities for achieving increased tourism were identified in the 1992-94 Economic Development Strateav. Implementation of the Explore Project and the emphasis on special events are the main tourism programs in Roanoke County. MAJOR ECONOMIC DEVELOPMENT ACCOMPLISHMENTS - 1992 Passage of $17.7 million bond referendum in November 1992 which provided funds for a variety of County projects including $750,000 for the development of Valley TechPark. This money can be leveraged against other available Virginia funds totaling $1,200,000 to complete site construction activities. • Ten new business locations and 11 expansions of existing businesses and industries created an estimated $7,250,000 in new development that created or retained jobs in Roanoke County. • The National Park Service authorized a Record of Decision for the construction of the 1.5 mile Parkway Spur Road into the Explore project, leading the way to access the 1 n-B project from the Blue Ridge Parkway. • The Board of Supervisors adopted the new zoning ordinance and map, redefining commercial and industrial uses and the location of districts. The inventory of available and potential sites has increased to over 5,100 acres. • The Board of Supervisors adopted the 1992-94 Economic Development Strateay and formally recognized that the County's economic development efforts would be aimed at industrial development and tourism. III. SELLING ROANORE COUNTY AND THE ROANORE VALLEY The economic development staff sought to identify creative ways to sell Roanoke County during 1992. A budget cutback and restrictions on travel limited out of state marketing trips and magazine advertising. The staff has relied upon the marketing efforts of the Roanoke Valley Economic Development Partnership to attract out of area prospects to the Roanoke Valley. The County economic development staff participates on the Virginia Team. This effort combines and coordinates the marketing efforts of various Virginia economic development organizations by participating in selected trade shows. Staff attended a trade show in Chicago in September 1992 with the Virginia Team. Selected advertising in local and regional publications, i.e., Blue Ridge Regional Business Journal and Roanoke Valley Visitor and Information Guide, has presented the County's balanced approach towards industrial development and tourism. IV. BUSINESS DEVELOPMENT The Economic Development Department continues to aggressively promote our community to individuals and organizations ranging from local growth companies to marketing representatives of the Commonwealth of Virginia. Most of the efforts were spent on small to medium size companies. This was dictated by the economy as well as a wealth of new technologically advanced products coming to market after their initial research and development period. The Roanoke Valley experience was the same as the experience nationally in regards to inquiries, prospects, and locations. Currently, the staff recognizes pent-up expansion needs regarding manufacturing as well as markets. Projects put on hold during the recession are resurfacing and County residents should continue to be offered new employment opportunities in the Roanoke Valley. 2 N-B The experience in the Roanoke Valley sees most of the inquiries and prospects coming from four areas. As noted in Table 1, the Local-Regional and Southern and Virginia/District of Columbia regions represent over 62~ of our 1992 inquiries. Noted in Table 1 is the organizational origin of the inquiries and prospects. While inquiries and prospects come from a wide variety of sources, the County staff efforts generated nearly 59% of all activity. The second largest number of inquiries and prospects came from realtors and developers. Thirty three percent (33~) of inquiries and prospects came from the Roanoke Valley Economic Development Partnership. The Commonwealth of Virginia comprised sixteen percent (16~). Table 2 provides a glimpse at the year-end status of the 147 inquiries and prospects. Of those companies, approximately 11% remain active and have been transferred to 1993 files. An analysis of the past four years (Table 3) indicates that the percentage of out of area inquiries has peaked but is now about half of all inquires. Total prospect numbers have increased steadily (26 to 78), but the percentage of those prospects from out of the area has remained the same. This indicates that the existing business and industry retention program is identifying and retaining local expansion opportunities within the County. Details of Roanoke County's locations and expansions are described on Table 4. 3 (V 8 TABLE 1 ECONOMIC DEVELOPMENT ACTIVITY REPORT JANUARY 1, 1992 TO DECEMBER 31, 1992 GEOGRAPHIC-ORGANIZATIONAL ORIGIN OF INQUIRIES AND PROSPECTS Total Inquiries 147* Total prospects 78** Geographic Origin of Inquiries Organizational origin of and Prospects Inquiries and Prospects Area Percentage Organization Ntu[~er Local-Regional 51.7% State 16 VA/DC/MD 10.9% Partnership 7 Unknown 10.9% Realtors/Developers 33 South 6.8% Railroad/Utility 2 Northeast 6.8% Other governments 1 West 4.1% County 88 Other 4.1% NY/NJ/PA/DE 2.0% TOTAL 147 Great Lakes 2.0% Mid West .7% *Inquiries are those companies that contact this office through a variety of ways. (This is the first step.) **Prospects are those companies that have gone beyond inquiry status. This office has either visited (upon request), the prospect's present facility or the prospect has visited available sites and/or buildings in the Roanoke Valley. 4 n8 TABLE 2 ECONOMIC DEVELOPMENT ACTIVITY REPORT JANUARY 1, 1992 TO DECEMBER 31, 1992 END-OF-YEAR STATUS Transferred to 1993 - Active 16 Transferred to 1993 - Inactive 6 Project terminated - Dead 89 Located elsewhere 6 Location/expansion/assisted 28 Pending announcement of location ? TOTAL 147 5 n-fi TABLE 3 ECONOMIC DEVELOPMENT ACTIVITY REPORT Comparative Data 1989 - 1992 1989 1990 1991 1992 Total Inquiries 59 265 281 147 of out of area 42% 80% 82% 48% Total prospects 26 65 57 78 % of out of area 26% 46% 24% 24% Locations 9 11 9 10 # from out of area 3 3 3 2 # local expansions N/A N/A N/A 12 ~ Staff assisted with public private partnership funds or as an ombudsman 6 ~-8 TABLE 4 Description of Locations for 1992 Architectural Wood A fire in February 1992 caused over $150,000 worth of damages to Architectural Wood's Starkey Road operation. Shortly after the fire, Mr. Hodge introduced owner Bruce Cody to the County staff and pledged to assist Architectural Wood in resuming operations as quickly as possible. After a true team effort, Mr. Cody and his 15 employees moved into their new 8,000 square foot facility in Southwest Industrial Park almost 100 days after the fire. Cox Cable Roanoke. Inc. After Cox Cable secured its regional cable television franchise for another 12 years they began an extensive Valleywide search for a new center. After seven months into the search, Cox Cable announced plans to move nearly 120 employees to a $3 million facility on Fallowater Lane near Tanglewood Mall. The five acre site will include a 26,000 square foot facility as well as room for future expansion. HCMF Health Care Management Facilities (HCMF) moved its operations and sister companies to 17,000+ square feet in Colonnade Corporate Center. The 60 plus employees work in the health care management field. Lewis Gale Clinic After an eleven month search, Lewis Gale Clinic announced plans to build a 5,100 square foot clinic on U.S. 460 East in the Vinton Magisterial District. The facility will employ 6 to 8 at opening. New Mountain Mercantile The first gallery for regional artisans and members of the craft guild opened in Tanglewood Mall in November 1992. This unique operation was patterned after a similar store in Floyd County. The intent is to attract customers regionally as well as off of the Blue Ridge Parkway. Primedica Primedica, a home health care products distributor opened its regional office in another Southwest Industrial Park building. The 6,000 square foot facility employees 5 to 7. 7 N-g Rally's One of the fastest growing franchises in America, Rally's began construction of its first unit in Roanoke County during 1992. Rally's opened January 30 with 20-25 employees. Roanoke Plumbing Roanoke Plumbing, a small regional business providing an array of services to both residential and commercial customers, purchased the last available tract of land in Southwest Industrial Park. Roanoke Plumbing has received permission to build a 4,000 square foot facility. Trigon Engineering Trigon Engineering Consultants located in a 5,000 square foot facility on Hollins Road. This is the fifth location for the Greensboro company. Trigon provides a wide range of environmental and geotechnical engineering services. The six-person shop reports having a successful six months of business. Wen-Don A chemical supplier, Wen-Don purchased the vacant 25,000 square foot American Profile building in Vinton. Wen-Don employees 10 people. Description of Expansions Allstate The Regional Operations Center of Allstate experienced some downsizing in 1991 and early 1992. However, the operations center is now undergoing nearly $4 million worth of renovations in anticipation of an increase in employment of 200-250 over the next 2-3 years. In addition, the claims office plans to move into the Fralin & Waldron (F & W) building on Route 419. Dragon Chemical Dragon Chemical Corporation manufacturers and distributes lawn and garden products. After researching various alternatives, Dragon decided to lease 27,000 square feet of an adjacent building. Ten employees have been added to the payroll. Dean Witter This 7,700 square foot facility will serve as the new regional sales and service headquarters for Dean Witter. Dean Witter was originally located in space at the Grand Pavilion. 8 ~•8 Magnetic Bearings, Inc. This high-tech producer of electro-mechanical equipment continues to grow with the Valley and Internationally. Within the Valley two additional leases were signed, one in Valleypointe and one in Salem. Magnetic Bearings, Inc. is in the process of hiring 30 additional engineers and technical employees. Business is reported to have increased by 50%. Plastics One Plastics One features custom injection molding, assembly of connectors and cable systems, engineering and tooling design, and woodworking. The company currently has 90 employees and plans to add to this number as they build a 15,000 square foot expansion to their 34,000 square foot facility. Petroleum Marketers, Inc. Petroleum Marketers, Inc. (PMI) owns and operates Stop-In Food Stores and a variety of other fuel related subsidiaries throughout Virginia. PMI located in Valleypointe in 1988. Since then, PMI has grown, expanded, and renovated existing facilities. The County continues to work with them on expansion plans for their building. PMI currently has 150 employees in the Roanoke Valley. Richfield In cooperation with the City of Salem, Roanoke County assisted in the recent expansion of the Richfield Retirement Community (120 new care units for the elderly). This $3.8 million expansion will provide 40 jobs. Research Communications, Inc._ Research Communications, Inc. (RCI) has been located on Hollins Road for nearly ten years. RCI manufacturers, sells, and services communications systems. Their current 2,400 square foot expansion will allow their 12 employees to provide better service to customers. Semco Semco Manufacturing, Inc. (Semco) located in the 44,000 square foot facility in Jamison Industrial Park. Approximately 20 employees manufacture high pressure air systems (duct work). Their 4,180 square foot expansion will provide manufacturing and office space. 9 N~~ Valley Motorsport Valley Motorsport sells and services Volkswagen, Subaru, and Nissan cars and trucks. They recently purchased two acres from an adjoining church enabling them to build a 7,000 square foot showroom for one line of automobiles. Hampton Inn Granger Macfarlane has announced that Hampton Inns is acquiring the former Econo Lodge on Thirlane Road. A $1.4 million expansion and renovation is underway to increase the hotel from 48 to 72 rooms. 10 n-a V. PRODUCT DEVELOPMENT With some work, one of the advantages Roanoke County could have is the availability of buildable land. The 1985 Comprehensive Plan identified almost 64,000 acres of developable land in Roanoke County. During 1992 the quality and quantity of land available for potential commercial and industrial development was improved by the adoption of the new zoning ordinance. Staff estimates that the total acreage of land zoned commercial is 2, 405 (either C-1 or C-2). The total industrial acreage is now 2,767 of which only 51 acres are situated in a "ready to go" industrial park. Another 25 acres outside of an industrial park can be considered as "ready to go." Files on each property are being updated. The County's $17.7 millon bond referendum provides $750,000 for site development for Valley TechPark. These funds will be leveraged against other state and federal grants and programs that Roanoke County is eligible for. Potential sources amounting to $1,200,000 could be used for development costs for the 177 acre site for preliminary engineering, site grading, industrial access road, public utilities, and stormwater management. Another initiative that contributes to product development is Roanoke County's public-private partnership policy. During 1992 $35,000 was invested by the Board of Supervisors for water and sewer connection fees and a traffic signal. The County's existing industrial building inventory includes a 40,000 square foot building in Vinton; one building of 27,000 square feet and three in the 5,000 square foot range. There are over 60,000 square feet (estimated) of available office space for lease in Roanoke County. VI. COMMERCIAL AND INDUSTRIAL PROJECTS New construction, building expansions and interior remodeling projects contribute to the County' s tax base and job base. They provide an indication of the economic health of the County and region. A total of 36 projects were tracked in Roanoke County in 1992, totaling 297,483 square feet. By the year's end, nearly half (15) of the projects were completed. (See Table 5) Of 12 industrial projects, only four were new projects: Architectural Wood, Atkisson, Howell/Primedica, and Trigon. The remaining eight (8) industrial projects were expansions of existing companies: Carlen Controls, Plastics One, RCI, 11 n-~ Ronk Cabinet Shop, Dragon Corporation, Ingersoll-Rand, MBI, and SEMCO. These 12 projects represent an estimated $1.65 million investment in the northern and southwestern areas of Roanoke County. Roanoke County's construction activities are reflected on Table 5. Office construction was the largest category of new construction and expansions with a total of ten projects and 138,993 square feet. Two of the larger projects in this category are the planned Richfield Retirement addition with 46, 000 square feet and the Fralin and Waldron building with 64,726 square feet. Another large renovation is Allstate. It was conducted in phases over the past couple of years and actual square footage is not available, but will allow for approximately 250 or more employees in the coming two to three years. Office projects represent an estimated $4.46 million investment in Roanoke County. They follow a similar location pattern as industrial projects in the northern and southwest areas, but also include the western part of the County. Commercial and retail development followed office construction with 14 projects totaling 71,120 square feet, six of which were renovation of existing space. These projects located or renovated space in the northern and southwestern part of the County and represent an estimated $1.02 million investment in Roanoke County. Total projects for 1992 are down significantly in number from 1991 and 1990. In 1992, there were 36 projects compared with 42 projects in 1991,, and 45 projects in 1990. This decrease is noticeable in comparison of square footage as well. In 1992, 297,493 square feet were constructed and/or renovated. In 1991, 526,261 square feet were constructed and/or renovated. And, in 1990, a total of 841,970 square feet were built. This reflects the gradual yet eventual effect of the economic downturn in recent years. 12 . Opp NOOl~O O M00000 O ,~ O(~ MOO~00 O ~OOOOC00 N •I W N00 d'lnU1d'CO 10 NlndIOOO r . ~,~ Nd' I~MMM10d' ~ N ~ oe O N r-I '~' •rl O a ~x O ~ S-i 4l 41 oe W O N O '~.~' t!1 ~ ~+ r-I '• GCl N N•~ NPUW O~~Oi-I V rl "r~i O~ ~ 0 0 ~+~ 0 - ,Q o o a~ ~ ~ a •~ H ~ ,~ ~ •~ . U rl ~ O O ?~ S-1 r•I Ul -rl $ ~ O N a ~ •rl W ~ 3-1 r-I ~ b+ ~ cd ~ O •rl ~ +~ x~ s~~oa~~ +~awzza+~~ ~, m o~ ~s~koc~ ~a i i i i ~~ ~, a uaa uAw~x UH ax o d •~.. O N ~o~ a o0o r~ooo o c~ ~ 0- W 000 r-INOOlf1 O rl rl W l~ .--I O l~ l~ tp O ~ lf'1 01 O N • ~ • NLl1l0 d' l~d'Ml~r-I ~ O M 1 •1 ~ W ~ r -1 ~ ~ ~ ~ ~ Q H ~ E ,d 1 a ~ ~ a • ~ ~ a o ~ Nh ~" -~ •~-~~ ~ O ~~'~ x w ~3U ~--ic~3cd~0 U V w 0 ca O •~ oaa r--i N ~zs 0 cd O ~AwaD3 O x ~oo0 000000000 ~ Oooo 0ooooopoo oo y.r •rl O d' lfl O d' O In 0 0 r•1 O M x ~-ILnNI~ 10t~1~ 1~d'd'ln l~ fd r-I N O ~ Pa 3 U +~ UI ~ O ~ N ~ S -i N +~ ~ cd • ~ U O ~1 'd U U ~ O a O \ +1 N ~ •rl U N +~ N O U1 r-I a ~ ~ O ~ N~ rl •rl N O i-i ri O O O ~ N rl N¢ aC ~ •ri lT N O a U~ b cC b ~-I r0 H O ~ U aC cd ~ 3 H ~ -rl a~ W a~ N M d' N U a~ .~ 0 a M 0 H N O O .,~ N O N O ~o O ~ •~ O ~a G oe n-8 M ~--1 n.a VII. EXISTING BUSINESS AND INDIISTRY RETENTION The County's existing industry and business retention program is a key part of economic development and future growth, though limited in 1992 by the loaning of staff to the Roanoke Valley Economic Development Partnership. Statistics show that between 50-75~ of all new jobs come from existing businesses and industries. Visitation with chief executive officers or managers of County businesses serves to keep the department informed of companies' economic health, employment level, products, markets, and satisfaction with County services. This program provides opportunities for assistance and/or expansion. In addition, the Economic Development Department maintains data bases, providing valuable resources, i.e.: labor market trends, state and local taxes, industrial sites and buildings, and state and federal programs to assist businesses. The Department has continued its Recognition Program, highlighting expansions and growth in the County. Companies generally receive a Certificate of Appreciation for their contribution to economic development. The Department has also begun having quarterly luncheons for expanding companies. In a difficult economic time recognition of growing companies is especially important. Retention Assistance In 1991 the Economic Development Department implemented a system for tracking retention assistance in addition to the business retention program already in place. In 1992 the Economic Development Department continued this program, though limited in staff, due to the loaned staff member to the Roanoke Valley Economic Development Partnership. Requests for assistance were initiated by businesses. A summary of data collected indicates that 17 Retention Assistances were made throughout 1992, down from 38 the previous year. Areas of assistance break down into the following categories: 4 Financing information for companies/road improvement 4 Research/referral 4 Development review/rezoning/permitting 3 Site related (identification/water/sewer) 2 Signage 17 Total 14 n-~ The purpose of the program is to be a resource to businesses, by responding to their concerns and problems, to prevent possible relocation and promote the County's willingness to work with companies to resolve issues. The County's existing industry and business retention program is a key part of economic development and future growth, though limited in 1992 by the loaned staff situation. Statistics show that between 50-75~ of all new jobs come from existing businesses and industries. Visitation with chief executive officers of managers of major employers serves to keep the department informed of companies' economic health, employment level, products, markets, and satisfaction with County services. This program provides opportunities for assistance and/or expansion. During 1992 16 companies were visited. 15 //-Y VIII. VIRGINIA'S EXPLORE PARR With Tourism as Virginia's number one $8.1 billion industry, local and regional tourism are beginning to be realized for the value and future value they bring to the area. Roanoke County is home to a budding regional and national destination, Virginia's Explore Park. Located beside the Roanoke River and the Blue Ridge Parkway, a living history park has begun hosting local and regional school classes to over 2,500 students, providing education in the areas of early settler living and interpretation, farmstead assembly, nature and ecology, aspects of Native American living, and the breeding of rare and endangered species. In the past year, the County has assisted the Park in many ways: • working with the National Park Service, state agencies, and the community on planning and coordination for the location and design of the Parkway Spur Road • working with the Blue Ridge Parkway, the community, and Virginia Department of Transportation on interim access from Rutrough Road • working with the Roanoke County Explore Advisory Committee on Parkway related issues • assisting in planning for a new zoning district designation and plan review process • working with the National Park Service to locate a Visitors Information Center on the Blue Ridge Parkway in the vicinity of Explore. The County supports the efforts of Virginia's Explore Park and anticipates continued assistance where appropriate and wherever possible. Virginia's Explore Park will greatly enhance the future of tourism in the Roanoke Valley. 16 N-8 IX. A REGIONAL PERSPECTIVE Roanoke County is a member of two regional organizations which are involved in different aspects of economic development; tourism and industrial recruiting. The Roanoke Valley Convention and Visitors Bureau seeks to attract conventions and tourists to the Roanoke Valley. The Roanoke Valley Economic Development Partnership markets the Roanoke Valley to out-of-town prospects and serves as the initial contact to coordinate prospect inquiries and visits. County economic development staff were involved in both organizations during 1992. Additionally, each economic development staff member in the Valley received business cards with his or her name from the Partnership. It was agreed that while the Partnership remains understaffed, representatives for each community could show sites and buildings in their jurisdiction to prospects. County Economic Development Specialist Joyce Waugh was assigned full time to the Partnership for eight (8) months. She assisted in day to day operations, research and prospect matters. The County Administrator and Chairman of the Board of Supervisors serve on the Board of Directors. Tourism developments handled by the Convention and Visitors Bureau (CVB) in 1992 included entry into Virginia's Tourism Accreditation Program and a grant application to the Center of Rural Development (CORD). County staff members have assisted CVB staff on both of these projects. The Director of Economic Development and County Administrator serve on the Board of Directors. County funding in the amount of $25,000 assisted the Virginia Amateur Sports to host a successful Commonwealth Games for over 6,000 athletes in June 1992. X. VALLEY TECHPARR PROJECT County Economic Development staff members are involved in the site development of Valley TechPark to improve economic development opportunities in Roanoke County. These elements include: • The 1992 bond referendum included $750,000 for Valley TechPark. County economic development staff are engaged in the following activities to develop this 177 acre tract into an industrial park. • Management of Virginia Department and Community 17 n-s Development Rural Economic Development (RED) grant for $20,164 for preliminary engineering and environmental assessment • Application for $450,000 from the Virginia Department of Transportation for industrial access funds • Detailed engineering for public and private utilities, site grading, and stormwater management • Marketing of sites through Roanoke Valley Economic Development Partnership • Coordination with the Industrial Development Authority of Roanoke County for development of restrictive covenants and shell building proposal • Bidding and construction of road by summer 1993. XI. OUTLOOK FOR 1993 Staff activities for 1993 will focus on further implementation of the 1992-94 Economic Development Strategy (approved by the Board of Supervisors on May 12, 1992). 1. Roanoke County will focus on industrial development by completing plans and implementation of public improvements in Valley TechPark. 2. The implementation of the Explore X94 plan will be promoted through the scheduling of road improvements to Rutrough Road. Coordination efforts for the design and construction of the parkway spur road and Visitors Information Center will be accomplished through the Explore Management Group. 3. Special events planning and coordination will be promoted through the Roanoke County Department of Parks and Recreation. Special events are seen as an integral element of the County's tourism program. 4. Job creation and job retention activities will receive a renewed focus in the County through the coordination efforts of the Community Development Team. 18 ACTION NO. ITEM NUMBER ~ _ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Budget Work Session SiTNII~IARY OF INFORMATION The following ideas have been suggested by some of the Board Members to cover in a budget work session today. There are a number of other ideas to consider, but staff is still in the process of preparing information to help us plan intelligently about those ideas. 1. Increased fees for recreation programs aimed at non- senior adults, to recover indirect as well as direct costs. 2. Expansion of the recycling program (to achieve state goals of 15~ in 1993 and 25~ in 1995, also to comply with citizen requests). 3. Adoption of an increase in the transient occupancy tax and how the revenues would be allocated for "tourism". 4. What personal property tax rate to set for disabled veterans. 5. Implementing concepts from "reinventing Government": a. Privatization. b. Omit all line items in department budgets. c. Allow departments to keep a portion of year-end unspent funds. d. Require a mission statement for each department, which can be used to measure their performance. e. Provide seed funds for experimental projects. f. Provide incentives for employee suggestions. g. Create a spirit of competition. h. Other entrepreneurial innovations. 5. Increase assessments for chinery and tools. y/~ / ~~ /(~ H. Odell "Fuzzy Minnix, Cha rman O February 23, 1993 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss a specific legal matter requiring the provision of legal advice by the County Attorney and briefings by staff members conaerninq negotiations Nith an economic development prospect in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended. 1 AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THB ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 23, 1993 RESOLIITION 22393-8 CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Q~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND OWNED BY G. H. BOARD AND GEORGE D. PEOPLES AND DEBORAH S. PEOPLES AND ACQUISITION OF A CERTAIN PARCEL OF LAND IN FEE SIMPLE FROM MICHAEL J. GORDON FOR THE WATER TRANSMISSION LINE PROJECT COUNTY ADMINISTRATOR'S COMMENTS BACKGROUND• As part of the Water Transmission Line Project, a number of properties have been previously acquired. The County has been unable to reach an agreement with the following landowners: G. H. Board, George D. Peoples and Deborah S. Peoples and Michael J. Gordon. SUMMARY OF INFORMATION: The subject properties are necessary for the Water Transmission Line Project in order to construct water transmission lines from the Roanoke County Water Treatment Plant to various parts of the County. These parcels of land are owned by the persons described above and are more particularly described as follows: (a) OWNER: G. H. Board; property description: Parcel of land located in 5800 block of Starkey Road, Roanoke County, Virginia (Roanoke County Tax Map No. 97.01-1-3) See attached plat identified as "EXHIBIT A" showing water and sewer easement and temporary construction easement to be acquired from G. H. Board. In an effort to reach a settlement with G. H. Board, a written offer of $562.00 was extended to Mr. Board. Mr. Board verbally declined this offer but has not made a firm counter-offer. Consequently, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. 9-~ The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the G. H. Board property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $562.00. The proposed permanent easement is ten feet wide and 300 feet long and is located adjacent to Starkey Road. The total easement area is 3,000 square feet. The temporary construction easement is a ten-foot wide easement adjacent to the permanent easement plus a 15-foot by 30-foot additional area for a total temporary construction easement area of 3,450 square feet. Mr. Robertson valued the permanent easement at $483.00; valued the temporary construction easement at $79.00; and placed no damages to the residue. The total estimated value of the taking, therefore, is $562.00. (b) OWNER: George D. Peoples and Deborah S. Peoples; property description: Parcel of land Drive, Roanoke (Roanoke County located at 6019 Steeplechase County, Virginia Tax Map No. 86.01-2-3) See attached plat identified as "EXHIBIT B" showing water and sewer easement and temporary construction easement to be acquired from George D. Peoples and Deborah S. Peoples. The County made a written offer of $1,500.00 to Mr. and Mrs. Peoples. Mrs. Peoples declined this offer and has not made a counter offer. As with the G. H. Board property, it is necessary to institute eminent domain proceedings and to gain immediate right of entry for commencement of Project construction. The County obtained an independent appraisal of the Peoples property from Earl G. Robertson. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $1,465.00. The proposed permanent easement is 30 feet wide and 300 feet long and runs roughly parallel to a stream which runs through the property. The total easement area is 9,000 square feet. Mr. Robertson determined the value of the permanent easement to be $1,332.00; the value of the temporary construction easement as $133.00 and zero damages to the residue. The total estimated value of the taking, therefore, is $1,465.00. (c) OWNER: Michael J. Gordon; property description: Parcel of land located on Ripplebrook Road, Roanoke County, Virginia (Roanoke County Tax Map No. 96.02-1-39) See attached plat identified as "EXHIBIT C" showing parcel of land in fee simple to be acquired from Michael J. Gordon. The County made a written offer to Michael J. Gordon of 2 $575.00. Mr. Gordon made a verbal counter-offer of $5,000.00. ~..~ Accordingly, it is necessary to start eminent domain proceedings to gain immediate right of entry for commencement of Project construction. Earl G. Robertson also appraised the Gordon property. Mr. Robertson determined the fair market value of this property to be $575.00. This is a small tract of land that has no real value except to the adjoining landowners. Because of its small size (5,000 square feet) this is a total take in fee simple. Accordingly, there is no need for a temporary construction easement and no damages to the residue. FISCAL IMPACT• Funds are available from the Water Transmission Line Project to pay the appraised value of these properties. ALTERNATIVES• 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject properties identified above by eminent domain proceedings. 2. Authorize a counter-offer to Mr. Gordon and solicit counter-offers from Mr. Board and Mr. and Mrs. Peoples. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended, and authorize the County Administrator, the County Attorney and Martin, Hopkins and Lemon, P.C. to take such steps as may be necessary to acquire the property, together with all rights incident thereto, by eminent domain proceedings. Submitted by Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ~~ ~, ~ J. '~ c, , .:_. William B. Hopi s, Jr Counsel for Roanoke Co ACTION Motion by: Y VOTE No Yes Abs Eddy Kohinke Johnson Minnix Nickens 3 0 v N ~ ~. O ~ ~. Qo o -- Wm ~Q TAX #97.01-1-1.1 PROPERTY OF EDWARD EUGENE BLANKENSHIP & LOIS RICE BLANKENSHIP D.B. 1233, PG. 1150 3 0 0 o~ a~ ~o `+- A-B N 76'00'00 E 78.32' B-C S 14'00 00 E 15.00' C-D N 76'00 00 E 30.00' D-E N 14'00 00 W 15.00' E-F N 76'00 00 E 191.68' F-G N 02'45 00 E 10.44 G-H S 76'00 00 W 300.00 H-A S 02'45'00' W 10.44' 10.44' TO MERR N ROAD (VA. SEC. RTE. #613) NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A WATERLINE AND TEMPORARY CONSTRUCTION EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. TOTAL AREA OF NEW WATERLINE EASEMENT = 3000 S.F. 7 6'0 300.00 TAX #97.01-1-6 PROPERTY OF NICHOLAS MUNGER & p ANN S. MUNGER TAX #97.01-1-3 ~ D.B. 1125, PG. 736 PROPERTY OF "> G.H. BOARD D.B. 1038, PG. 240 ~, ~~ 0 0 TAX #97.01-1-5.2 PROPERTY OF ~o EUGENE B. KNIGHTON Z D.B. 1328, PG. 731 NEw toy WATERLINE EASEMENT NEW TEMPORARY CONSTRUCTION EASEME~~ (C~ 10.44' ~ 300.00' _ ~ N 76'00'00" E R pAD rSTARKEY CONSTRUC ON PEASE ENT (VA SEC. RTE• ~' 904) LINE DIRECTION DISTANCE PLAT SHOWING NEW 10' WATERLINE & NEW TEMPORARY ALTx °F CONSTRUCTION EASEMENT ~~ `f ~ ~ I .o ~. ' BEING GRANTED TO ',~ VINCENT K. 'zZ THE COUNTY OF ROANOKE ~ ' / LU S N y~ BY !~ No. 14288 ~ i /~olq z G. H. BOARD ~ -iyD s2txv~p4 ACROSS TAX X97.01-1-3 SCALE: 1" = 100' DATE: 10 SEPTEMBER 1992 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA i ~I A I /"h1111 1111 h.. ') G ~.7 TAX #86.01-2-4.1 PROPERTY OF JOHN R. MCADEN k AMY L. MCADEN D.B. 1296, PG. 104 y~ ~ r-] N_ ~, L17 ~, n tT] '? ' b ~ , r ~, m C~ ~ in • C7 ~ ~x ~~ ~~ ~~ ~~ ,_, ~~ N rn 0 TAX #86.01-2-3 PROPERTY OF GEORGE D. PEOPLES 8c DEBORAH S. PEOPLES D.B. 1198, PG. 152 MEW 90' WATER E AEPCO POLE- SEwER EASEMENT #32,+-1ss -- OHEkT TAX #86.01-2-4 PROPERTY OF HAROLD C. DILL & SYLVIA M. DILL D.B. 1364, PG. 995 EX. 10' P.U.E. D.B. 766, PG. 112 P.B. 6, PG. 33 E _ Q . 8~55ti1.~otl 't" ~2, 65 2 ~~ 1 _ - ; ~ ,- " ; _ -- ,-: ~ ~ 8 ~' ~,~~~ ~~ ~ ,, NEw roe rEMPORARr i ca~P POLE CONSTRUCTION EASEMENTS ~~#324-2152 so~c o - Z 9 0~ ~o s~~ 2~,-s~ ~ q 90 ti~ ~~ OHT TAX #86.01-3-1 PROPERTY OF ~ EDWIN 0. GRISSO ~ °o~ C8~ POLE #251/2 ROSELAWN ROAD VA. SEC. RTE. #689 R/W VARIES OHT NEW 30' WATER & SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 N 47'44'32° W 110.43' 2-3 N 75'29'24" W 191.92' 3-4 N 00'55'39" E 3.73' 4-5 S 84'55'21" E 30.08' 5-6 N 00'55'39" E 22.07' 6-7 S 75'29'24" E 175.71' 7-8 S 47'44'32" E 106.75' 8-1 S 21'58'39" W 31.99' TOTAL AREA = 8500 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING THE WATER & SEWER AND TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. TOTAL AREA OF NEW WATERLINE EASEMENT = 8500 S.F. PLAT SHOWING NEW 30' WATER & SEWER EASEMENT AND NEW 10' TEMPORARY ,. CONSTRUCTION EASEMENTS ~~~~ of BEING GRANTED TO 1Z- ~ -9z ~ f THE COUNTY OF ROANOKE B. LEE ~ BY HENDERSON, JR. ;~,~,,,~,.~„~,,(~ GEORGE D. PEOPLES & No. 1480 ( DEBORAH S. PEOPLES .~a._ X04' ACROSS TAX #86.01-2-3 SCALE: 1" = 60' DATE: 30 NOVEMBER 1992 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 4~ EXHIBIT TAX#96.02-1-37 ,_~ / _~ PROPERTY OF Q ~ THE CHURCH OF JESUS CHRIST OF = 2J LATTER DAY SAINTS / ~u I D.B. 1142, PG. 693 o ~ i o2~' 100.0 T TO SCALE) = Q N S 68'47'50" W 50.00 ---~ EXIST. j EXIST. SET IRON PIN oS~o IRON PIN IRON PIN TAX#96.02-1-41 PROPERTY OF MARINE M. WOLF D.B. 1274, PG. 1447 TAX#96.02-1-38 PROPERTY OF BRUCE A. MUSGROVE D.B. 1185, PG. 696 0 0 0 0.115 Ac. g 0 TAX #96.02-1-39 3 u' LEGAL REFERENCE: o D.B. 1321, PG. 1599 0 4N IN N N Z SET EXIST. IRON PIN EXIST. IRON PIN ~ IRON PIN N 68 47'50" E 50.00 100.00' (NOT TO SCALE) RIPPLEBROOK ROAD (FORMERLY SYLVAN BROOK ROAD) 20' PRIVATE R/W NOTES: 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS, LEMON k EDWARDS, P.C., DATED 26 JUNE, 1992. 3. A PORTION OF THIS PROPERTY IS LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS, (SEE COMMUNITY PANEL No. 510190 0100 C, DATED JAN. 3, 1990). 4. THE PROPERTY AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCES: A. NEW RIVER DEVELOPMENT CO. EASEMENT, D.B. 145, PG. 507. B. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 327, PG. 278. C. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 465, PG. 229. D. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 543, PG. 390. E. RIGHT OF WAY AND DAM EASEMENT, D.B. 153, PG. 444, D.B. 154, PG. 111. F. RIGHT OF WAY OVER SYLVAN BROOK ROAD (NOW KNOWN AS RIPPlEBR00K ROAD), RIGHT TO SWIMMING POOL AND RIGHT TO SPRING D.B. 276, PG. 533. G. APPALACHIAN POWER CO. EASEMENT, D.B. 1194, PG. 51. 5. THE PROPERTY AS SHOWN HEREON IS NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. EAST TENNESSEE NATURAL GAS CO. EASEMENT, D.B. 769, PG. 55. PLAT SHOWING PROPERTY (0.115 Ac.) BEING CONVEYED TO THE COUNTY OF ROANOKE t`$~,.. Dr BY ~~,. MICHAEL J. GORDON VINCENT K. „'Z / lLU N J y SITUATED IN (/ CAVE SPRING MAGISTERIAL DISTRICT ~~~314286 ROANOKE COUNTY, VIRGINIA L~y,, _,~Q,~ TAX #96.02-1-39 SCALE: 1" = 30' DATE: 26 OCTOBER 1992 REVISED: 3 FEBRUARY 1993 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA nnuu 11(11 -_Z~CC q_ ~ (~.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND OWNED BY G. H. BOARD AND GEORGE D. PEOPLES AND DEBORAH S. PEOPLES AND ACQUISITION OF A CERTAIN PARCEL OF LAND IN FEE SIMPLE FROM MICHAEL J. GORDON FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, February 23, 1993, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: G. H. Board; property description: Parcel of land located in 5800 block of Starkey Road, Roanoke County, Virginia (Roanoke County Tax Map No. 97.01-1-3) See attached lat identified as "EXHIBIT A" showing water P and sewer easement and temporary construction easement to be acquired from G. H. Board. (b) OWNER: George D. Peoples and Deborah S. Peoples; property description: Parcel of land located at 6019 Steeplechase Drive, Roanoke County, Virginia (Roanoke County Tax Map No. 86.01-2-3) See attached plat identified as "EXHIBIT B" showing water and sewer easement and temporary construction easement to be acquired from George D. Peoples and Deborah S. Peoples. (c) OWNER: Michael J. Gordon; property description: Parcel of land located on Ripplebrook Road, Roanoke County, Virginia (Roanoke County Tax Map No. 96.02-1-39) See attached plat identified as "EXHIBIT C" showing parcel of land in fee simple to be acquired from Michael J. Gordon. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER G. H. Board FAIR MARKET VALUE AND DAMAGES, IF ANY $ 562.00 George D. Peoples and Deborah S. Peoples Michael J. Gordon 1,465.00 575.00 2 4~- 6. That each of the landowners have been offered the amounts listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1- 238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1- 119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on Exhibit A, B and C attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 3 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1- 119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on February 24, 1993. 12. That the law firm of Martin, Hopkins and Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 4 0 r N ~ ~. O 2 ,,~~. Qo o .- Wm ~a TAX #97.01-1-1.1 PROPERTY OF EDWARD EUGENE BLANKENSHIP & LOIS RICE BLANKENSHIP D.B. 1233, PG. 1150 3 00 o ~ }~~ I o "' LINE DIRECTION A-B N 76'00'00 E 78.32' 8-C S 14'00 00 E 15.00' C-D N 76'00'00 E 30.00' D-E N 14'00 00 W 15.00' E-F N 76'00 00 E 191.68' F-G N 02'45 00 E 10.44' G-H S 76'00 00 W 300.00 H-A S 02'45'00' W 10.44' ~44' - TO MERR N ROAD (VA. SEC. RTE. #613) NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A WATERLINE AND TEMPORARY CONSTRUCTION EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. TOTAL AREA OF NEW WATERLINE EASEMENT = 3000 S.F. PLAT SHOWING NEW 10' WATERLINE & NEW TEMPORARY CONSTRUCTION EASEMENT Z BEING GRANTED TO ~~ THE COUNTY OF ROANOKE BY G. H. BOARD ~ ACROSS TAX #97.01-1-3 SCALE: 1" = 100' DATE: 10 SEPTEMBER 1992 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA S ~ 300.00' TAX #97.01-1-6 PROPERTY OF NICHOLAS MUNGER & o ANN S. MUNGER TAX #97.01-1-3 ~ D.B. 1125, PG. 736 PROPERTY OF ''~ v- G.H. BOARD ~ D.B. 1038, PG. 240 w ~- ' 0 0 u~ TAX #97.01-1-5.2 `~ PROPERTY OF to EUGENE B. KNIGHTON Z D.B. 1328, PG. 731 NEw ~a~ wATERUNE EASEMENT NEW TEMPORARY CONSTRUCTION EASEMEa~~ ©~ 10.44' -~ 300.00' N 76'00'00" E -- - -- pAD 5TARKEY R CONSTRUC ONPEASE ENT /VA JOEL', RTF'' r g04~ DISTANCE l A q_~ nnuu »nn._7~~~ TAX #86.01-2-4.1 PROPERTY OF JOHN R. MCADEN do AMY L. MCADEN D.B. 1296, PG. 104 v ~ v+ a N m~ ~ n ttJ ~ ' "b ~ r ~° m Cr1 £ cn • ~ ~ ~x I ~' 9 W~ J ~~ < ,~, ~~ N °' is 0 TAX #86.01-2-3 PROPERTY OF GEORGE D. PEOPLES k DEBORAH S. PEOPLES D.B. 1198, PG. 152 NEW SO' WATER E AEPCO POLE SEWER EA8EMENT -~ X324-169 - OHEkT - TAX #86.01-2-4 PROPERTY OF HAROLD C. DILL & SYLVIA M. DILL D.B. 1364, PG. 995 EX. 10' P.U.E. D.B. 766, PG. 112 P.B. 6, PG. 33 E 3 $~55ti<.~otl ~- - ~~, 05 _ _ - ~~- ~~ `----- - - - / 4 1 2 ~ 5 TAX #86.01-3-1 - ~ ~ - PROPERTY OF i EDWIN 0. GRISSO i ~y } -" ~ ~ 6 ~o°~r .__ _~ ' ~ o. s. o ~~ F, ~ /, NEW 10' TEMPORARY CEcP POLE CONBTRUCTION EA8EME1YT8 #324-2152 OHT OHT _ so~P o - c G~ ~y0~ ~o s~~ ~~,r~~ A ~~F ~~ Cdr POLE #251/2 ROSELAWN ROAD VA. SEC. RTE. #689 R/W VARIES NEW 30' WATER & SEWER EASEMENT UNE DIRECTION DISTANCE 1-2 N 47'44'32" W 110.43' 2-3 N 75'29'24" W 191.92' 3-4 N 00'55'39" E 3.73' 4-5 S 84'55 21" E 30.08' 5-6 N 00'55'39" E 22.07' 6-7 S 75'29'24" E 175.71' 7-8 S 47'44'32" E 106.75' 8-1 S 21'58'39" W 31.99' TOTAL AREA = 8500 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING THE WATER & SEWER AND TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. TOTAL AREA OF NEW WATERLINE EASEMENT = 8500 S.F. PLAT SHOWING NEW 30' WATER & SEWER EASEMENT AND NEW 10' TEMPORARY CONSTRUCTION EASEMENTS ~° yr BEING GRANTED TO IZ- ~ -9i ~'r THE COUNTY OF ROANOKE B. LEE 'Z BY NDERSON, JR.~~ GEORGE D. PEOPLES & ~~. 1480 DEBORAH S. PEOPLES ae~ _.„io4~r" ACROSS TAX #86.01-2-3 SCALE: 1" = 60' DATE: 30 NOVEMBER 1992 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA B (~_1 ~"~ TAX#96.02-1-37 _~ / _~" PROPERTY OF =Q~ THE CHURCH OF JESUS CHRIST OF 4 LATTER DAY SAINTS / ~ I D.B. 1142, PG. 693 _~ 100.00' (NOT TO SCALE) o `' o 2 Q N S 68'47'50" W 50.00' ~ ---~ EXIST. O ~ ~ EXIST. SET IRON PIN S~~J IRON PIN IRON PIN TAX#96.02-1-41 PROPERTY OF MAXINE M. WOLF D.B. 1274, PG. 1447 TAX#96.02-1-38 PROPERTY OF BRUCE A. MUSGROVE D.B. 1185, PG. 696 o ° 0 0.115 Ac. g 0 TAX #96.02-1-39 3 w LEGAL REFERENCE: o D.B. 1321, PG. 1599 0 4~ ~_ IM N N Z SET EXIST. IRON PIN EXIST. IRON PIN ~ IRON PIN N 68'47'50" E 50.00' 100.00' (NOT TO SCALE) RIPPLEBROOK ROAD (FORMERLY SYLVAN BROOK ROAD) 20' PRIVATE R/W NOTES: 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS, LEMON do EDWARDS, P.C., DATED 26 JUNE, 1992. 3. A PORTION OF THIS PROPERTY IS LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS, (SEE COMMUNITY PANEL No. 510190 0100 C, DATED JAN. 3, 1990). 4. THE PROPERTY AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCES: A. NEW RIVER DEVELOPMENT CO. EASEMENT, D.B. 145, PG. 507. B. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 327, PG. 278.. C. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 465, PG. 229. D. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 543, PG. 390. E. RIGHT OF WAY AND DAM EASEMENT, D.B. 153, PG. 444, D.B. 154, PG. 111. F. RIGHT OF WAY OVER SYLVAN BROOK ROAD (NOW KNOWN AS RIPPLEBROOK ROAD), RIGHT TO SWIMMING POOL AND RIGHT TO SPRING D.B. 276, PG. 533. G. APPALACHIAN POWER CO. EASEMENT, D.B. 1194, PG. 51. 5. THE PROPERTY AS SHOWN HEREON IS NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. EAST TENNESSEE NATURAL GAS CO. EASEMENT, D.B. 769, PG. 55. PLAT SHOWING PROPERTY (0.115 Ac.) BEING CONVEYED TO THE COUNTY OF ROANOKE ~~AyzH Op `j~ BY VINCENT K. ~ MICHAEL J. GORDON ' JLU N y SITUATED IN (/ CAVE SPRING MAGISTERIAL DISTRICT rls~~31428B ROANOKE COUNTY, VIRGINIA L.7Nn _ _.c.4~ TAX #96.02-1-39 SCALE: 1" = 30' DATE: 26 OCTOBER 1992 REVISED: 3 FEBRUARY 1993 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA C 4-~ Utlll Illilllllllllillllllilllllllllllllllllll III III IIII Ililllitlll I I III I II I IIIII II IIIII I II1111111111111111111111111I I IIIII III111~1 -_ AGENDA ITEM NO. ~ APPE CE REQUEST =_ _ ~: - IC HEARING ORDINANCE CITIZENS COMMENTS _ PUBL _ = SUBJECT: c __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to = _. -' do otherwise. ~ - ^ S Baker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ c ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _. ... ._ • - 1 ~ _ ... _ b U t7 = NAME _. _ f V ~ - ADDRESS = = PHONE ~'~ -,.~ _. ~ ,, filllllllllllliliilllllllllllilllllilllllllillillllillllllllllllllllllillillllillllllllllilllllllllllllllllillllllllilllllllililllm UIIIIIIIIIilllllllllllllllllllillllllllllllllllllllllllllllllllllliill~llllllllllllillllllilllllllllillllillillllllllllli1111111~111 - - - - _ _ _ _ -_ _ - AGENDA ITEM NO. ~ " APPE CE REQUEST - /PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - SUBJECT: ~~ ~ -,-~ ~ - = = - = c - __ I would like the Chairman of the Board of Supervisors to recognize me during the - meeting on the above matter so that I may comment. c - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED - - __ BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will _ c decide the time limit based on the number of citizens speakin on an issue, - and will enforce the rule unless instructed by the majority ofgthe Board to -_ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. - Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c - ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c = __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - - - - - - - - _ - -_ -_ - NAME ~E' ~ Lc - _ - _ _ ADDRESS~In C~ ~ ~, ~~~'r..~-~ - - -_ -_ - - PHONE ~ ~7 ~ I - ~ L~_~l 1~1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ACTION NO. ITEM NO. ''p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Request to declare certain properties to be surplus and to authorize the sale of said properties COUNTY ADMINISTRATOR'S COMMENTS: l'_~~~~ EXECUTIVE SUMMARY' This report requests the Board of Supervisors (1) to declare Tax Map No. 27.12-2-4 "Summerdean Lot A" and Tax Map No. 26.20-4-11 "Brooklawn Well Lot" to be surplus properties, (2) to ratify the advertisement for sale and active marketing of said properties, and (3) to adopt at first reading ordinances authorizing the sale of either or both of these properties. SUNIlKARY OF INFORMATION On February 9, 1993, the Board directed that certain County properties be disposed of, and that notice of this availability for sale be advertised in the newspaper. In order to fulfil the Board's intent concerning this transaction, staff is requesting that the Board (1) declare Tax Map No. 27.12-2-4 "Summerdean Lot A" and Tax Map No. 26.20-4-11 "Brooklawn Well Lot" to be surplus properties, (2) ratify the advertisement for sale and active marketing of said properties, and (3) adopt at first reading ordinances authorizing the sale of either or both of these properties. FISCAL IMPACTS' The proceeds from the sale of these surplus properties shall be paid into the capital projects fund. STAFF RECOMMENDATION: Staff recommends that the Board (1) declare Tax Map No. 27.12- 2-4 "Summerdean Lot A" and Tax Map No. 26.20-4-11 "Brooklawn Well Lot" to be surplus properties, (2) ratify the advertisement for sale and active marketing of said properties, and (3) adopt at 1 q-a first reading ordinances authorizing the sale of either or both of these properties. Respectfully submitted, r, ~~R ~~~ , ~~ ~~ ~1~~~~ Paul M. Mahoney County Attorney Action Approved Denied Received Referred to c:\wp5l\agenda\realest\well.lot Motion by vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 c~-a PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, February 23, 1993, at the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: Ordinances declaring the following properties to be surplus and authorizing the sale of said properties: Tax Map No. 27.12-1-4 - "Summerdean Lot A" Tax Map No. 26.20-4-11 - "Brooklawn Well Lot" All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. ;` Publish on the following dates: Saturday, February 20, 1993 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN Paul M. Mahoney County Attorney Roanoke County, Virginia .~_ ~ ~ ~ -~ 1) ( ~~ _,~GG~-~ ~,~ f G~ , ~~ rJ ~_ -~ UJ'`~ _ _ ~-16_9.3:'-_' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE DECLARING A 0.098 ACRE PARCEL OF REAL ESTATE KNOWN AS "SUMMERDEAN LOT A" TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on February 23, 1993; and a second reading was held on March 9, 1993, concerning the sale and disposition of a 0.098 acre parcel of real estate known as "Summerdean Lot A", Tax Map No. 27.12-2-4; and 3. That an offer having been received for said property, the offer of to purchase this property for is hereby accepted/rejected; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51\agenda\realesta\snmmerde ~~ OR. LA MARRE 'I~ X0.32 41.4 B ~ LOT ~ A -~... Q ~ 0.098 Ac. CARV/NS Z 3 -~ °o ~ P s? M fp N19~e9 ti q0. yy ` SUMMERDEAN MAP 3 cuRVE 'a" LO 6 ~ o = 104. 39~ RAD.= 30.00 ARC 54.79 TAN.= 38.85 CH. = S II'4T~30~~W, 47.49 Q SUMMERDEA LOT A ~-~ SUMMERDEAN MAP 3 BL 8 LOT B .. ~~ i CREEK ~ 4 AT ! ~~~~.~~ ~.r~~Tro~ . ! Sa1T., N4dAY 21 A4 1:00 P~~"ti ~ j A~ ' 1 ROANOKE COUNTY ADM. CENTER i 1 3738 Brambleton Ave. I ~,.,.,s,?A I s RAY D. ATILLFR ~ ~:JAUCTION CO.. /UL. ;.'~~ RT. 4 BOX 98 ~ ~ SALEIA, V:. 2415', i REAL ESTATE 703.384$03$ AUCTIONEERS RpOKFRC LEGAL REFERENCES PLAT BOOK 3 PAGE~96 TAX MAPS 15G - I -A ZONING CLASS ~ R-I UTILITY SERVICES' WATER AVAILABLE SEWER] AVAILABLE . GAS ~ AVAILABLE ry ELECTRICALS AVAILABI.F ~~ 7 SPECIAL FEATURES 'NONE . SCALE ~~ 1" = 40' onnnln~~ rrv InITV annt~n ~ cl Io~~ncnAc Q-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE DECLARING A 0.268 ACRE PARCEL OF REAL ESTATE KNOWN AS "BROOKLAWN WELL LOT" TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on February 23, 1993; and a second reading was held on March 9, 1993, concerning the sale and disposition of a 0.268 acre parcel of real estate known as "Brooklawn Well Lot", Tax Map No. 26.20-4- 11; and 3. That an offer having been received for said property, the offer of to purchase this property for is hereby accepted/rejected; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51\agenda\realesta\brooklawn THE WOODLANDS SUB'D. N 41°15~45~~E 160.12 WELL LOT 0.268 AC. 'e 0 i / /~ / / 1 / / / 10' WAT ~LINEEA I I a~ ~~ ~~ ~; \ ~~ \~ 0 r: n BROOKLAWN SUB'D. BL. 3 LOT i LOT 2 ~~ ` y' p,D ~~ Pao ~ \,, ~~, z BROOKLAWN No.l LEGAL REFERENCE DEED BOOK 816 PAGE 581 TAX MAPS 26.20-4-II ZONING CLASS R-I UTILITY SERVICES WATER AVAILABLE SEWER AVAILABLE GAS ~ NOT AVAILABLE ELECTRIC AVAILABLE SPECIAL FEATURES WELL SCALE I" = 50' ROANOKE COUNTY BOARD OF SUPERVISORS q-a (~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE 22393-9 TO CHANGE THE ZONING CLASSIFICATION OF A 0.206 ACRE TRACT OF REAL ESTATE LOCATED AT THE NORTHWEST CORNER OF BRAMBLETON AVENUE AND PLEASANT HILL DRIVE (TAX MAP NO. 86.08-4-11) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF JACKSON ASSOCIATES, LTD. OF VIRGINIA CORP. WHEREAS, the first reading of this ordinance was held on January 23, 1993, and the second reading and public hearing was held February 23, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 2, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.206 acre, as described herein, and located at the northwest corner of Brambleton Avenue and Pleasant Hill Drive, (Tax Map Number 86.08-4-11) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Jackson Associates, Ltd. of Virginia Corp. 3. That said real estate is more fully described as follows: BEGINNING at an iron pin on the north right-of-way of Pleasant Hill Drive said point also being the southeast corner of Lot 18, Block 1, Section 1, Kingston Curt, recorded in Plat Book 11, page 43 at the Clerk's Office of the Circuit Court of Roanoke County; thence with said Lot 18, N. 27 deg. 17' 27" E. 224.29 feet to an iron pin; thence leaving Lot 18 and with the property of Springwood Associates (DB 1272, page 1025) S. 64 deg. 27' 23" E. 39.81 feet to an iron pin on the northwest right-of-way of Brambleton.Avenue (US 221); thence leaving Springwood Associates property and with the northwest right- of-way of Brambleton Avenue S. 26 deg. 33' 41" W. 198.16 feet to an iron pin; thence continuing with said right-of-way S . 66 deg. 49' 04" W. 35.99 feet to an iron pin on the north right- of-way of Pleasant Hill Drive; thence leaving Brambleton Avenue and with the north right-of-way of Pleasant Hill Drive N. 61 deg. 32' 07" W. 19.41 feet to the point and place of BEGINNING and being 0.206 acre as more particularly shown on that certain plat prepared by Lumsden Associates, P.C., dated May 31, 1991, title "Plat Showing Property (0.206 Ac.) of Jackson Associates, Ltd. of Virginia Corp. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning John D. Willey, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ~-~ PETITIONER: JACKSON ASSOCIATES, LTD. OF VIRGINIA CORP. CASE NUMBER: 2-2/93 Planning Commission Hearing Date: February 2, 1993 Board of Supervisors Hearing Date: February 23, 1993 A. REQUEST Petition of Jackson Associates, Ltd. of at ~ northwest corner of Bramble o Avenue and to construct a medical office, located Pleasant Hill Drive, Windsor Hills Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about the base elevation of the building. Carolyn Bolton of Balzer Associates said that the base elevation will be slightly lower than what is at the site now. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Thomason moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Thomason, Robinson, Hooker, Massey, Witt NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan ,_ Vicinity Map _ Staff Report _ Other ~,. ~ ~ _ . Terrance arrin n, Secretary Roanol a County Planning Commission ~_i STAFF REPORT PART I B. DESCRIPTION This is a petition of Jackson Associates to rezone a 0.206 parcel from C-2 conditional to C-1 conditional. The site is located at the northwest corner of Brambleton Avenue and Pleasant Hill Drive, in the Windsor Hills Magisterial District. The proposed medical office will be constructed on this site and the 0.432 acre site adjoining on the northwest side. The adjoining site is currently zoned C-1. This is a conditional request. Petitioner has proffered the concept plan. In 1988 this property was rezoned from B-1 to B-2 to accommodate a convenience store. The rezoning had conditions placed on it dealing with signage, vegetative buffer and prohibited uses. Among the uses specifically prohibited was a "clinic". This site was used for a small convenience store until the time Brambleton Avenue (Route 221) was widened. VDOT purchased approximately half of this site for right-of-way leaving a parcel of forty feet in depth. C. APPLICABLE REGULATIONS Commercial entrance permit will be required by VDOT. Site development plans and building plans will be reviewed and approved by County staff before issuance of a building permit. 1 PART II ~ i A. ANALYSIS OF EXISTING CONDf1lONS 1. Lot Area -This site due to its total area of approximately 7000 square feet, is not ~~ ~~ a buildable site . The ordinance requires that sites in the C-1 district with public water and/or sewer have a minimum lot area of 15,000 square feet. 2. Location -The petitioner's site is a corner lot and is bordered by Brambleton Avenue to the east, Pleasant Hill Drive to the south, Brambleton Commons shopping/office center to the north and Kingston Court, asingle-family residential neighborhood to the west. This site and the adjoining site are currently vacant and have been rough graded. There is a steep slope at the rear of the adjoining property which rises sharply to the backyards of homes in Kingston Court. This site is in the Windsor Hills Community Planning Area and has access to urban services. 3. Access~fraffic Count -This site is accessed via Brambleton Avenue (Route 221) a four travel lane plus turning lane, undivided road. In 1990, prior to the widening of Brambleton Avenue, VDOT estimated that 14,000 vehicles per day traveled past this site on Brambleton Avenue. With continuing residential development off of Route 221 South in the Back Creek area, it is reasonable to expect that in 1993 there are more than 14,000 vehicles per day on Brambleton Avenue. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use -Petitioner proposes to build a 4000 square foot medical office building. Proffered concept plan indicates that the building will be a one-story structure (less than 45 feet) situated on the southern side of the site with parking to the northeast. 2. Traffic/Circulation -Traffic will enter and exit through a single access point from Brambleton Avenue. Twenty-four parking spaces, including one handicap space, are shown on the concept plan with one-way traffic through the lot. The required number of spaces for a medical clinic is dependent on the number of examining/treatment rooms and the number of employees. Staff does not have the necessary information to make the calculation of required parking spaces at this time. Site plan and building plan review will insure that all County requirements are met. 2 R- There is not good information available on projected daily traffic counts for this type of office. The Institute of Traffic Engineers (ITE) projects 23 trip ends (a trip end is defined as a vehicle entering or departing a building) per 1000 square feet fora "medical office". Based on this formula, the petitioner's office would generate about 90 vehicle trip ends per day. This projection is unreasonably high, is based on a very small sample size of 2, and is likely due to fTE's assumptions regarding building size and multiple practitioners in each building. 3. Landscaping/Screening/Buffering -Due to the steep slope, Petitioner proposes a series of retaining walls, varying in height from 2-11 feet. As per the ordinance, Type C screening and buffering is required along the property line of .this site that adjoins the residential zoning district. Due to the topography of this site in relation to the residential sites, the Zoning Administrator may determine that the required screening and landscaping along the rear of the property would be ineffective. Modifications to the screening and buffering requirements may be granted in writing by the Administrator. 4. Public Services -Public water and sanitary sewer are available to this property. Public water is available by a service connection to the 6-inch line located along Pleasant Hill Drive. The pressure is approximately 125 pounds per square inch. Sanitary sewer is available at the existing ground elevation. There is a sewer line located at the intersection of Brambleton Avenue and Pleasant Hill Drive. Fire and rescue service can be provided within acceptable time limits. C. CONFORMANCE Wfil-1 COUNTY COMPREHENSNE PLAN This site is in the Transition designation of the Comprehensive Plan. This designation encourages office and institutional uses along highway frontage strips. The policy guidelines of the Transition designation discourage haphazard commercial sprawl and encourages the coordination of vehicular movement among adjacent sites and strict screening and buffering standards along the rear property lines that adjoin ,residential uses. The petitioner's proposal is consistent with the general intent of the Transition designation -that is using a highway frontage parcel for a professional office. D. CONFORMANCE WITH COUNTY SUBDMSION REGULATIONS The proffered concept plan depicts the building being constructed over the property line dividing the front and rear lots. If the building is constructed in this manner, it will not be necessary for these two lots to be combined and platted. 3 PART III ft-~ STAFF CONCLUSIONS The petitioner's proposal to construct a medical office building is generally consistent with the Transition designation of the Roanoke County Comprehensive Plan. This is an appropriate use of a frontage parcel along a primary route. The site as it exists today cannot be built on due to its size. This site can only be built on if combined with the adjoining rear lot. The neighboring residential areas will b from'nBrambletonaAvenuey ands shou do not development. The site wdl be accessed negatively impact the residential street system. The proposed use should have minimal noise impacts on the surrounding neighbors. Due to the grade change between this site and the Kingston Court area, there should be minimal impacts from outdoor lights. Staff does not recommend any additional proffers. PREPARED BY: JANET SCHEID DATE PREPARED: FEBRUARY 2, 1993 4 ' - ~ Date Rec.:~,if ' Received B .. Case No.: _ Ord. No. --" '-__ ROANOKE COUNTY REZONING APPLICATION . ~~ 1. Owner's Name: Jackson Associates, Ltd. of Virginia Phone:772-4600 Corporation -- Address:1475 Lon view Road S.W. Roanoke Vir inia 24018 2. Applicant's Name: same Phone: same Address: ~amo 3. Location of Property: Brambleton Avenue @ Pleasant Hills Drive Tax Map Number(s): 86.08=04-11 4. Magisterial District: Windsor Hills 5. Size of Property: 0.206 acre 6. Existing Zoning: B-2-(C) ~ C - 2 C ~ Existing Land Use: vacant 7. Proposed Zoning: B=1_ = __ _: C = C q Proposed Land Use: Medical/Office 8. Comprehensive Plan Designation: Transition 9. Are Conditions Proffered With This Request? Yes xxx No - (If you are voluntarily offering proffers as a part of your appl -. Lion, these proffers must be in writing. A member of .the Planni: ~~ Staff can assist you in the preparation of these proffers.) 10. Value of Land and (Proposed) Buildings: current land assessment 11. The Following Items Must Be Submitted With~Th s Application. Plea Check If Enclosed. Application Will Not Be Accepted If Any Of They Items Are Missing Or Incomplete: x Letter of Application x Concept Plan x Metes and Bounds Description x List of Adjacent Owne_ of Property (Attach Exhibit A) x Vicinity Map x Application Fee x Written Proffers x Water and Sewer Application (If Applicable) 12. Signature Of Property Owner, Contract Purchaser, Or Owner's A t: Signature Carolyn B ton, Agent Date 12/18/92 R.I 8~~~ AND ASSOCIATE S.~C. ~ . ~~ REFLECTING TOMORROW December 18, 1992 Mr. Terry Harrington Roanoke County Planning Department P.O. Box 19800 Roanoke, Virginia 24018-0798 RE: Rezoning for Ron Jackson T.M. 86-08-04-11 JOB NUMBER: 921840004 i • ~~: DEC t ~ ~~.g~ _. Mdk~114E " Dear Terry, As we discussed earlier this week, the small strip Brambleton between the Commons and Pleasant Hill Drive ' zoned B-2 (Conditional). The conditions are related to rezoning for a convenience store that was not constructed. time, the VDOT road improvements have reduced the approximately 40' in depth. The proffers are no longer with respect to either the proposed use or the conditions land. of land on is currently a previous Since that parcel to appropriate found on the We are requesting release of the existing proffers and rezoning of the 0.206 acre tract from B-2 (Conditional) to B-1 to match the adjoining 0.432 acre lot to the west. The parcel to be rezoned is in the name of Jackson Associates. The adjoining piece is in the name of James R. Jackson. A concept plan is proffered showing both properties combined for the construction of a 4000 s.f. professional/office building. The final site plan will be in substantial conformity with the concept plan. We reserve the right to make minor shifts as the final site plan and building footprint are developed. The current Comprehensive Plan designation for this property is Transition. The request for rezoning from B-2(C) to B-1 to match the • PLANNERS ARCHITECTS ENGINEERS SURVEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (703) 772-9580 FAX (703J 772-8050 page 2 December 18, 1992 Terry Harrington Roanoke County Planning Department adjoining parcel and for the space is consistent with the n-i construction of professional and office Transition concept along highways. The rezoning will have a positive effect on the surrounding areas. Currently, the properties are vacant and rough graded with a steep slope at the rear. Development of this corner in accordance with the concept plan will enhance the neighborhood, completing the buildout behind this part of Kingston Court. Buffer yards with landscaping and a system of terraced retaining walls will be installed to handle the grade change with polish and provide a finished look to these parcels. Please place this rezoning on the agenda for the Planning Commission meeting tentatively scheduled for February 2,~~1 X9311~~E reduction,e the prints of the concept plan plus one 8-1/2 application fee of $977.00, and supporting documents. Should you have any questions or comments, do not hesitate to call. Sincerely, BALZER AND ASSOCIATES, INC. C~__~`7 ~`'" C'`~n1 Carolyn C. Bolton Project Engineer Enclosures cc: Ron Jackson pO<3t-It'" brand tax transmittal memo 7671 So+Pegee - •E ~~~~ from n ,,, TO I„~(~.(c1 (1 F-' -~~a i ~_ R ~C lr, ~I~ C~ 1 .r ~~ o '~ ~~ n ~- m- ~~ Pfio nr ~' 7 I ~ ~ `'i' `s' C~.~ ^-7 ~7 y~ ~ ~ t o~tt M~~'~a~~1oa ~QG, ti nor t P~, et:~ck t, gEC. ! ~ 4 4 i51N44TON EDuFrr S D v,, 1, PQ e ~ ~ ~ ,~ ~ 1-. Q PROPERTY Gr= J.aMES R. JACKSOK 4 p. Pi,1~39 PG.~6 a~ Q~.~ TAx '~ 86.06.6.8 ` m ll s~ m4 t Ez+ t r.P N aj ; 4 4 $.Di ~ i0 ~ ~ SET !.R r ~~~ 3¢ `S7A.' 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IZ- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 23, 1993 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 0.206 ACRE TRACT OF REAL ESTATE LOCATED AT THE NORTHWEST CORNER OF BRAMBLETON AVENUE AND PLEASANT HILL DRIVE (TAX MAP NO. 86.08-4- 11) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF JACKSON ASSOCIATES, LTD. OF VIRGINIA CORP. WHEREAS, the first reading of this ordinance was held on January 23, 1993, and the second reading and public hearing was held February 23, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 2, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.206 acre, as described herein, and located at the northwest corner of Brambleton Avenue and Pleasant Hill Drive, (Tax Map Number 86.08-4-11) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Jackson Associates, Ltd. of Virginia Corp. 3. That said real estate is more fully described as follows: BEGINNING at an iron pin on the north right-of-way of Pleasant Hill Drive said point also being the southeast corner of Lot p~_i 18, Block 1, Section 1, Kingston Curt, recorded in Plat Book 11, page 43 at the Clerk's Office of the Circuit Court of Roanoke County; thence with said Lot 18, N. 27 deg. 17' 27" E. 224.29 feet to an iron pin; thence leaving Lot 18 and with the property of Springwood Associates (DB 1272, page 1025) S. 64 deg. 27' 23" E. 39.81 feet to an iron pin on the northwest right-of-way of Brambleton Avenue (US 221); thence leaving Springwood Associates property and with the northwest right- of-way of Brambleton Avenue S. 26 deg. 33' 41" W. 198.16 feet to an iron pin; thence continuing with said right-of-way S . 66 deg. 49' 04" W. 35.99 feet to an iron pin on the north right- of-way of Pleasant Hill Drive; thence leaving Brambleton Avenue and with the north right-of-way of Pleasant Hill Drive N. 61 deg. 32' 07" W. 19.41 feet to the point and place of BEGINNING and being 0.206 acre as more particularly shown on that certain plat prepared by Lumsden Associates, P.C., dated May 31, 1991, title "Plat Showing Property (0.206 Ac.) of Jackson Associates, Ltd. of Virginia Corp. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. c:\wp57\agenda\zoning~jackson ACTION # ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Request to Vacate a 50 foot Unimproved Right-of-Way referred to as Loman Drive and shown on the map of North Burlington Heights, Section 1 and Recorded in Plat Book 3, Page 57 on July 5, 1953 COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioner, Fred Holdren, is requesting that the Board of Supervisors vacate a 50 foot unimproved right-of-way known as Loman Drive between the intersection of Dallas Road and Goff Road, approximately 360 feet in length by ordinance, in order to remove the encumbrance on the property that they presently maintain. BACKGROUND: Mr. Fred Holdren, has petitioned Roanoke County to vacate a 50 foot unimproved right-of-way known as Loman Drive between the intersections of Dallas Road and Goff Road, approximately 360 feet in length, as shown on the map of North Burlington Heights, Section 1, recorded in Plat Book 3, Page 57, on July 5, 1953. The petitioner is requesting the vacation in order to remove the encumbrance on the property that he and his neighbors presently maintain. R-a SIIMMARY OF INFORMATION Roanoke County has received a letter of opposition for vacating the right-of-way from Mr. Henson, one of the adjacent property owners. Mr. Henson has expressed he opposes vacating the right-of- way for several reasons: 1. He is concerned that since he and his wife are on a fixed income that the additional property would increase their real estate taxes. 2. Mr. Henson has placed a gravel driveway onto the right-of-way to provide access to the rear of his property and if the right-of-way is vacated Mr. Henderson will incur the expense of relocating his gravel driveway. I have investigated Mr. Henson's concerns above the increase of his real estate tax and was informed by the County Assessors's Office that the approximate 5,650 square feet addition to his lot would only increase his real estate tax by $5.60 a year. Since the right-of-way is presently maintained by the adjacent property owners and no other objections have been received, County staff concurs with the right-of-way vacation on the following conditions: 1. That a 20 foot sewer easement be retained because several homes in this area are not on County sewer. Roanoke County is requesting that the described right-of-way be vacated in accordance with Chapter 11, Title 15.1-482 (b), Code of Virginia 1950, as amended, by the adoption of the attached Ordinance. First reading of the Ordinance was held on January 12, 1993; the public hearings and second reading was continued until February 23, 1993. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the reference right-of-way and instruct the County Attorney in preparation of the Ordinance to reserve an exclusive 20 foot sewer easement. 2 R-~ SU~ITTED BY: APPROVED BY: ~ +n r Arnold Covey, Dire or Elmer C. Hodge of Engineering & I spections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Ref erred To pc: Paul Mahoney, County Attorney Eddy Johnson Kohinke Minnix Nickens 3 NORTH BURLINGTON HEIGHTS SECTION 1 PLAT BD~K 3 PAGE 57 / LaT 1 PRGPERTY OFD R- DEAN C. HENSSN . _ TAX MAP No. 27.05-8-1 50' RIGHT-^F-VAY ~ ~' LOT 7 TO BE VACATED ~ 6,pS, 232,7, PRGPERTY ^Fi 20' S.S. EASEMENT FREDERICK R. H~LDREB T^ BE RETAINED 226,18, TAX MAP No. 27.05-8-13 C0.196 Ac.) LET 3 ~ y qN c' 8 PRGPERTY OFD ~'Qll. "`SO- SANDY MCGLf]THLIN F2 TAX MAP No. 27.05-9-1 c'1) ~'1.~2~ LOT 4 ti h~ ~- PR~PERTY DF~ GARY R. DaNITHAN (~ 7AX MAP' No. 27.05-9-2 ROANOKE COUNTY TO VACATE AND CLOSE A 50 FOOT UNIMPROVED RIGHT-OF-WAY ENGINEERING & REFERRED TO AS LOMAN DRIVE INSPECTIONS DEPARTMENT 4 ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 ORDINANCE VACATING A 50-FOOT UNIMPROVED PAPER STREET REFERRED TO AS LOMAN DRIVE AND SHOWN ON THE MAP OF NORTH BURLINGTON HEIGHTS, SECTION 1 (PB 3, PAGE 57) WHEREAS, Fred Holdren has requested the Board of Supervisors of Roanoke County, Virginia to vacate a 50-foot unimproved paper street referred to as Loman Drive and shown on the map of North Burlington Heights, Section 1 in the Hollins Magisterial District as shown in Plat Book 3, at page 57 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on January 12, 1993; and the second reading and public hearing of this ordinance was held on Janury 26, 1993, and continued until February 23, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 50-foot unimproved paper street referred to as Loman Drive between the intersections of Dallas Road and Goff Road and approximately 360 feet in length and shown on the map of North Burlington Heights, Section 1, in the Hollins Magisterial District of record in Plat Book 3, at page 57, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of ~- Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the County reserves and retains a 20-foot sewer easement as shown on the attached plat prepared by the Roanoke County Engineering and Inspections Department; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That Fred Holdren shall pay all fees required to accom- plish this transaction and that the Director of the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached plat in the Circuit Court Clerk's Office; and 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. c:\wp51\agenda\vacationVoman AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 ORDINANCE 22393-10 VACATING A 10-FOOT BY 24-FOOT WATERLINE EASEMENT LOCATED ON COMMON PROPERTY LINE OF LOTS 37 AND 38, HUNTING HILLS PLACE, SECTION 3 SUBDIVISION (PB 9 PAGE 354) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Boone, Boone & Loeb, Inc. has requested the Board of Supervisors of Roanoke County, Virginia to vacate a 10-foot by 24- foot waterline easement located on the common property line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision in the Cave Spring Magisterial District as shown in Plat Book 9, at page 354 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on February 23, 1993; and the second reading of this ordinance was held on March 9, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 10-foot by 24-foot waterline easement located on the common property line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision in the Cave Spring Magisterial District of record in Plat Book 9, at page 354, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Boone, Boone & Loeb, Inc. shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associat- ed herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by it, its heirs, successors, or assigns. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: Request approval to vacate a 10 foot by 24 foot waterline easement located on common property line of lots 37 and 38, Hunting Hills Place, Section 3 Subdivision, as recorded in Plat Book 9, Page 354, located in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ,~.>-? ~f' ERECUTIVE SUMMARY: The petitioner, Boone, Boone & Loeb, Inc., the owner of lots 37 and 38 is requesting that the Board of Supervisors vacate a 10 foot by 24 foot waterline easement, as described above, by ordinance, in order to remove encumbrance on existing lots 37 and 38, so that they may be re-subdivided. BACKGROUND The 10 foot x 24 foot easement was originally created to accommodate a double water meter for lots 37 and 38, in Hunting Hills, Section 3 Subdivision. These lots are to be re-subdivided in the County's approved development plans for the Courtyards, Hunting Hills, Section 4 and the existing easement is now in conflict with the proposed dwelling unit location for new lot 2. SUMMARY OF INFORMATION Roanoke County staff is requesting that the described waterline easement be vacated in accordance with Chapter 11, Title 15.1-482 (b) , Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. ~-3 First reading of the proposed ordinance is scheduled to be held on February 23, 1993; a public hearing and second reading is scheduled for March 9, 1993. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the 10 foot by 24 foot waterline easement located on common property line of lots 37 and 38, Hunting Hills Place, Section 3 and instruct the County Attorney to prepare the necessary Ordinance. TTED BY: APPROVED BY: Arnold Covey, Directo Elmer C. Hodge of Engineering & Inspe tions County Administrator ------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Ref erred To Eddy Johnson Kohinke Minnix Nickens pc: Paul M. Mahoney, County Attorney P,000W 4, 9E G1tON~Na:2: ~. "NUNrINh Nrcr.5" t,01 3 P 9. 6 PG• 63 cor 4 AN ~UNt~ ~/ ~ N F H/c ~ SEG ti (P, g 9 ~ p 309) ~ cL ~ ~ ~ M ~I as ~ I m o " ii ~ ~ t m ~ ~ I p o x ~ Q 1~ ~6 I U ? I n. ., o o m EMyN W ~ J m u ~ c Ay L IG `! TI~ITY ' IN~i ~5 PUgb 4 x ° o cv yp NITAaY hE VfB~ EXIhiIN61 ~5 -~ Z 0 0 EX! 9T. 10',X 74' WATER 41N~ EAh&MENr r ~ ~ ro 9~ vAGArE~) ~ ~ 5• b . ~r1G Nti<~9 GraGLE NUBS - Cam- 30' Rl4N1- OF- NAY POGi. PAlVATE ADAM B. PU9WG U11ClrY l;ASEMENr NOTE: THIS PROPERTY IS NOT LOCATED WITIiIN TEE LIMITS OF A 100 YEAR FLOOD BGUNDARY AS DESIGNATED BY FEtfA. THIS OPINION IS BASED ON AN INSPECTIOPI OF THE FLOOD I,]SUL- ANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD PLAT SI:06VING ELEVATIONS. 10' X 24' WATERLINE EASEMENT TO BE VACATED BY ROANOKE COUNTY BOARD OF SUPERVISORS "HUNTING HILLS PLACE" ~Q,yTfIO~, SECTION No. 3 (P.B. 9 PG. 354) ~~ D 9Z. `T ~F O 1I CAVE SPRING MAGISTERIAL DISTRICT - - - C ROANOKE COUNTY, VIRGINIA . $ HENDE ON,.:lR.~' SCALE: 1^ = 40' DATE: 9 DECEMBER 1992 f J. J~~.~+G~r ' ~" (IICENSEf'NOr: . `14~ :'', LUMSDEN ASSOCIATES, P. C. '~4" +~~~'~~ ENGINEERS-SURVEYORS-PLANNERS , ROANOKE, YtRO1N1A , . i R-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 23, 1993 ORDINANCE VACATING A 10-FOOT BY 24-FOOT WATERLINE EASEMENT LOCATED ON COMMON PROPERTY LINE OF LOTS 37 AND 38, HUNTING HILLS PLACE, SECTION 3 SUBDIVISION (PB 9 PAGE 354) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Boone, Boone & Loeb, Inc. has requested the Board of Supervisors of Roanoke County, Virginia to vacate a 10-foot by 24- foot waterline easement located on the common property line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision in the Cave Spring Magisterial District as shown in Plat Book 9, at page 354 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on February 23, 1993; and the second reading of this ordinance was held on March 9, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 10-foot by 24-foot waterline easement located on the common property line of Lots 37 and 38, Hunting Hills Place, Section 3 Subdivision in the Cave Spring Magisterial District of record in Plat Book 9, at page 354, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, R3 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Boone, Boone & Loeb, Inc. shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associat- ed herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by it, its heirs, successors, or assigns. c:\wp51 \agenda\vacation\hunting.hill S AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 23, 1993 RESOLIITION 22393-11 CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~~~~ ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, February 23, 1993, in the Community Room at the Roanoke County Administration Center, 3738 Brambleton Avenue S. W. on the petition of Boone, Boone & Loeb, Inc. requesting vacation of a 10 foot by 24 foot waterline easement located on common property line of lots 37 and 38, Hunting Hills Place in the Cave Spring Magisterial District. A copy of the documents related to this request maybe examined in the office of the Department of Development and Inspections, located at the Roanoke County Administration Center. Given under my hand this February 4, 1993. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: Tuesday, February 9, 1993 Tuesday, February 16, 1993 Direct the bill for publication to: Lumsden & Associates, P. C. 4664 Brambleton Avenue S.W. Roanoke, VA 24018 FEBRUARY 23 Reports - Landfill, Reservoir, Bond Projects ~` Enforcement Options of SSE/R Program ~' Presentation - VA Amateur Sports ~. Report on VDOT Spring Preallocation Hearing ~.Reso of support- Resource Authority-financial assurance Approval of Airport Commission budget 2nd reading - Rke Valley Soccer Lease - Vacation of Loman Drive 1st Reading - Special Use Permit- Private Stable Special Use Permit - Communication Tower Reso of Support TAP Federal Grants 1992 Economic Development Report Accept Police Dept. Grants Budget Work Session Public Hearings - Rezone 0.206 acres from C-2 to C-1, Brambleton Avenue Vacation of Waterline easement - Brambleton Avenue of ROAN ,I,~ ~. z p a 1838 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 February 25, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772.2005 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: Attached is a copy of Resolution No. 22393-1 approving the Roanoke Regional Airport Commission Budget for FY 1993-94. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, February 23, 1993. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors Attachment cc: Diane D. Hyatt, Paul M. Mahoney Reta R. Busher, Bob L. Johnson, Mary F. Parker, (2~~ix~t~ o~# ~.~~x~o ~e Director, Finance County Attorney Director, Management & Budget Chairman, Roanoke Regional Airport Commission Clerk, Roanoke City Council r ® aecyded Paper pF ~0AN0FF ~ p z ~ a 1838 COU NTY ADM I N ISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 February 25, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VlNTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable John Warner, U. S. Senate The Honorable Charles Robb, U. S. Senate The Honorable Robert Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives Dear Senator Warner, Senator Robb, Congressman Goodlatte and Congressman Boucher: Attached is a copy of Resolution No. 22393-2 supporting federal legislation to restore the financial assurance exemption to publicly owned solid waste landfills. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, February 23, 1993. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors Attachment cc: Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, Roanoke Valley Resource Authority Paul M. Mahoney, County Attorney James D. Campbell, Executive Director, VACo n ® Recycled Paper O~ p,OANpK~ ~. z ,p ~ ~ v a? 7838 C~~ixx~t~ ~~ ~~~x~~~~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 February 24, 1993 n BOARD OF SUPERVISORS H. ODELL FUZZY" MINNIX, CHAIRMAN GAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Virginia A. Mattern 5460 North Lake Drive, N.W. Roanoke, VA 24019 Dear Ms. Mattern: At their regular meeting on Tuesday, February 23, 1993, the Roanoke County Board of Supervisors unanimously approved the request of the Roanoke County Occupational School PTA for a raffle permit. The raffle will be conducted on May 22, 1993. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1993. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLYMAYRESULT I1V CRA~ITAL PENALTIESAND REVOKING OF YOUR PERMIT. YOUMUST FILEA FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORC~IVIZATION PLANS TO HOLD BINGO OR RAFFLES PERMITS EXPIRE ON DECEMBER 3l OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~- Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney ®R~ya~a P~ ~ ROAN ,f~ ti • ~ p z ~ o a 1838 C~.~~xxr#g ~~ ~~~x~~~~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 February 23, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mrs. Frances Holsinger 7678 Old Mill Forest Drive, S.W. Roanoke, VA 24018 Dear Mrs. Holsinger: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the League of Older American Advisory Council. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, February 23, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the League of Older Americans Advisory Council for a one-year term. This new term begins on March 31, 1993, and expires on March 31, 1994. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ "I -I ~y H. Odell 'Fuzzy" Minnix, Roanoke County Board of FM/bj h , Enclosures cc: Ms. Susan B. Williams, Executive Director League of Older Americans Chairman Supervisors V ® Ae~yded Paper 0~ ROANp~.~ ti ~ p z ~ a2 ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 February 24, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Phillip Whitaker Brambleton Baptist Church 3634 Brambleton Avenue Roanoke, VA 24018 Dear Reverend Whitaker: On behalf of the Board of Supervisors, I would like to thank you for offering the invocatfon at our meeting on Tuesday, February 23, 1993. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, ~/, ~;3~ ~ ~. H, Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors ® Recyded Paper ~"~~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON FEBRUARY 9, 1993 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL GRANT FUND FOR A CONTRACT ENTERED INTO BY THE ROANOKE AREA TECH PREP CONSORTIUM AND THE CENTER FOR OCCUP-ATIONAL RESEARCH AND DEVELOPMENT. WHEREAS, the Roanoke Area Tech Prep Consortium has entered into a contract with the Center for Occupational Research and Development to provide technical assistance and services to fulfill the requirements of the "Cooperative Project to Demonstrate Integration of Vocational and Academic Learning Through Model Tech Prep Programs," and WHEREAS, the U. S. Department of Education will pay the Tech Prep Consortium for costs not to exceed $55,000 to assist in the collection of data for the evaluation of said consortium including student performance/achievement, retention in program, placement in jobs, preparatory services in grades 9-10, and effectiveness of curriculum developed for the tech prep program; BE IT RESOLVED that the County School Board of Roanoke County on motion of Maurice L. Mitchell and duly seconded, requests an appropriation of $55,000 to the School Grant Fund for the duration of said contract beginning January 1, 1993 and continuing to June 30, 1994. Adopted on the following recorded vote: AYES: Jerry L. Canada, Barbara B. Chewning, Maurice L. Mitchell, Frank E. Thomas NAYS: None ABSENT: Charlsie S. Pafford TESTE: 1 ,, / 7~/ ~- ~ ~~ ~ ~-- ~!~,>' ~~-~ ~.~ ~ Clerk c: Mrs. Diane Hyatt TRv~n Dor.ncf T~II t'~t1P NONE H. SECOND READING OF ORDINANCES 1. 0-2993 3 BI;T MOTION TO ADOPT ORD URC 2. Ordinance Amending and Reenacting Chapter 14, Parades, of the Roanoke County Code. (Joe Obenshain, Sr. Assistant County Attorney) 0-2993-4 EGK MOTION TO ADOPT ORD AYES-BI;T,EGK,LBE,FM NAYS-HCN 3. Ordinance Authorizing a Lease with the Roanoke Valley Youth Soccer Club, Inc. for use of Real Estate Located North of Glade Creek at Vineyard Park #2. (Paul Mahoney, County Attorney) BI;T MOTION TO CONTINUE TO 2/23/93 UW I. APPOINTMENTS 1. League of Older Americans Advisory Council. LBE NO1VIIlVATED FRANCES HOLSINGER TO ANOTHER 1 YFAR TERM EXPIRING 3/31/94. J. CONSENT AGENDA Ordinance Amending and Reenacting ~~ Section 7-18, "Permit Fees" of Article II, "Building Code of Chapter 7, Building Regulations of the Roanoke County Code to Permit Monthly Billing of Certain Permits. (Arnold Cwey, Director of Engineering & Inspections) 3 February 10, 1993 Arnold Covey: Attached is a copy of a letter from VDOT about the 1993 Spring Preallocation Hearing. Mr. Hodge would like you and/or George Simpson to pull last year's and begin updating it. He'd like this done as quickly as you can because: 2 „ Z 3 1. He wants it on the BofS agenda for'i~+and 2. John Lambert, spokesman for the Regional Chamber of Commerce's Roads Committee, will attend the meeting to speak in support of our presentation. Mr. Lambert needs a copy of our updated material, even if it is in draft form, ASAP so he can begin work on his remarks (no later than the end of next week). Mr. Hodge plans to attend the hearing to make Rke Co's presentation. He didn't say so, but I wouldn't be surprised if he wanted you or George to attend with him. ~~ cc - Mary Allen ,. y! Gfp~4 1`/11~~ '~.Y~ i~ i ~ ~ 4~ ~yhR , C®MM®I\TWE~LTH of V~R~INIA ~ Yt, S ~ N o DEPARTMENT OF TRANSPORTATION P. 0. BOX 3071 RAY D. PETHTEL SALEM, 24153 FRED ALTIZER, JR. COMMISSIONER DISTRICT ADMINISTRATOR February 8, 1993 1993 Spring Preallocation Hearing Salem District March 16, 1993 Please be advised that our annual preallocation public hearing has been set for March 16, beginning at 10:00 a.m. in the District Auditorium, located at 731 Harrison Avenue in Salem. Based on feedback received after last year's hearing, we will try a new format. Specific times have been set for representatives of counties and localities to participate. The schedule follows. (Note that time has been allo~ved at the beginning of the hearing for General Assembly members; they also have the option of attending during the time period set aside for their constituencies.) 10:00 a.m. Opening Remarks and Introductions 10:15 a.m. General Assembly members; Counties of Roanoke, Botetourt, Craig; Cities of Roanoke and Salem; Town of Vinton; other municipalities located in these counties. 11:15 a.m. Counties of Bedford, Franklin, Henry and Patrick; Cities of Bedford and Martinsville; Towns of Rocky Mount and Stuart; other municipalities located in these counties. 12:15 p.m. Counties of Carroll, Floyd, Giles, Montgomer and Pulaski; Cities of Galax and Radford; Towns of Hillsville, Narrows, Pearisburg, Dublin, Pulaski, Blacksburg and Christiansburg; other municipalities located in these counties. Participants will be asked to fill out a card before entering the auditorium if they wish to speak. Speakers will be called during their appropriate time period. Of course, you are welcome to attend the entire hearing if you so desire. We look forward to seeing you March 16 for our preallocation hearing. Until then, if you have any questions, please feel free to call me. Sincerely, 7C'~ Fred Altizer, Jr. District Administrator TRANSPORTATION FOR THE 21ST CENTURY ROANOKE VALLEY RESOURCE AUTHORITY 3433 Brambleton Avenue, SW Roanoke, Virginia 24018 (703) 772-2130 FEB 9 19~~ February 4, 1993 Ms. Mary Allen Clerk, Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mary: I am forwarding to you an attested copy of the Roanoke Valley Resource Authority Resolution RA93-40, supporting Federal legislation to restore the financial assurance exception to publicly owned solid waste landfills. This resolution was approved by the Roanoke Valley Resource Authority at its January 21, 1993 Board meeting. The Roanoke Valley Resource Authority requests that the Board of Supervisors consider adoption of a similar resolution in support of this federal legislation. Sincerely, John R. Hubbard, P.E. Chief Executive Officer cc: Gardner Smith Diane Hyatt A RESOLUTION SUPPORTING FEDERAL LEGISLATION TO FFSTORE THE FINANCIAL ASSURANCE EXEMPTION TO PUBLICLY OWNED SOLID WASTE LANDFII.LS. WI~REAS, on October 9, 1991, the U. S. Environmental Protection Agency promulgated new regulations, pursuant to Subtitle D of the Federal Resource Conservation and Recovery Act, which establish stringent standards for the location, design and operation of solid waste landfills; and, WI~REAS, most of the Federal Subtitle D regulations, which were developed over a period of seven years, become effective on October 9, 1993; and, WI~REAS, these regulations will remove the exemption which now applies to local governments in being required to demonstrate financial assurance; and, WHEREAS, financial assurance requirements will require local governments to demonstrate the ability to meet the financial costs of closure, 30 year post-closure monitoring, and corrective action; and, WHEREAS, financial assurance requirements are expected to impose upon local governments extreme and unnecessary financial burdens; and, WHEREAS, local governments will require additional time to develop strategies for meeting financial assurance requirements; NOW, THEREFORE, BE IT RESOLVED by the Roanoke Valley Resource Authority that this Authority formally supports adoption by the United States Congress of RESOLUTION No. RA93-40 legislation that would restore the exemption to solid waste landfills owned by public entities, such as this Authority, in demonstrating financial assurance. BE IT FURTHER RESOLVED that the Secretary is directed to forward an attested copy of this resolution to the Honorable John Warner and the Honorable Charles Robb, United States Senators, the Honorable Robert Goodlatte, Member, United States House of Representatives, and also to the Clerk of the Roanoke County Board of Supervisors, the Clerk of the Roanoke City Council, and the Clerk of the Vinton Town Council. ATTEST: Carolyn B. agner, RVRA d Secretary Mr. Kiser made a motion to approve resolution RA93-40 supporting federal legislation to restore the financial assurance exemption to publicly owned solid waste landfills, seconded by Ms. Hyatt, and carried by the following recorded vote: AYES: Mr. Benninger, Ms. Hyatt, Mr. Kiser, Ms. Schefsky, Mr. Smith NAYS: None ABSENT: Ms. Wimmer lRTA111~'~MESBABE FOR A.M. OATS Z' ' g TIME ~' P.M. M eyi~/~ OF Y~ . (~~Wl.. ~d PI-IONF 3 3 -d 9 R 7 ~-~ ~~ • ~~ causfos~Yar ww.caa.Aaaw wArrrsTOS~rou I~.RSF+ I YOIJRCALL ( 1~ SPB~ALATf9~N MESSAGE nn ~ Q s7. _ XA ate- . sI~nlEO ~'-~~z~~ ~~~ TOPS ®FORM 30025 / i _ T_ -. /-' ~ v -- • ~`r/ _G._ n p -- E; --- - -- _-------------- rr~ ~•~ iy --__ ~__.________ ____ _.. ~~~ • Number: 220292 Posted: 02/04/93 14:04 Type: Regular Message Received: 02/04/93 14:05 Subject: report From: SBO - Susie Owen To: MHA - Mary Allen This department will have a report, "1992 Activity Report" for the February 23 agenda. No action to be taken on this. (I'm working on it along with 100 other things, but it will be completed on time.) Number 222359 Posted: 02/10/93 10:22 Type: Regular Message Received: Subject: Airport Commission Budget Board Report From: MHA - Mary Allen To: DDH - Diane Hyatt I need another board report from you. Received a fax from Airport Commission with a request to approve the 1993-94 budget for the Roanoke Regional Airport Commission. I guess we should put this on the 2/23 agenda also. I'll send you a copy of this request with the one from RVRA. Mary Number: 221736 Posted: 02/09/93 08:59 Type: Regular Message Received: Subject: Resource Authority Reso From: MHA - Mary Allen To: ECH - Elmer Hodge This message was sent to the following destinations: 1 User:DDH - Diane Hyatt 2 User:ECH - Elmer Hodge Diane and ECH: I received a letter from John Hubbard today asking that a resolution of support for federal legislation to restore the financial assurance exception to publicly owned solid waste landfills. I am adding it to the agenda for 2/23. Will you write the board report and resolution? BLJ MOTION TO APPROVE RELOCATION URC 4. Request to Declare the Ogden Senior Center Property to be Surplus and to Begin Efforts to Market Said Property. (Paul M. Mahoney, County Attorney) A-12693-6 HCN MOTION TO APPROVE REQUEST URC 5. Request for an Additional Appropriation to the 1992-93 Budget for the Regional Special Education Board. (Dr. Eddie Kolb, Roanoke County Schools) A-12693-7 HCN MOTION TO APPROPRIATE $58,962 URC 6. Adoption of a Resolution Authorizing the Acquisition by Eminent Domain of a .038 Acre Strip from Donald L. Draper and Mary Mills Draper for the Bushdale Road Rural Addition Project. (Paul Mahoney, County Attorney) DELETED BY PMM - NO LONGER NECESSARY 7. Request for Support for Merger of Roanoke Valley Economic Development Departments. A-12693-8 LBE _ MOTION FOR STAFF TO BRING BACK WAYS TO IdVIPLEMENT REGIONAL APPROACH TO ECON DEV, AND PREPARE PRELIMINARY SUBJECTS FOR DISCUSSION BEFORE FM 2/23/93 ECON DEV MEETING AYES-LBE,BI.~I,HCN,FM NAYS-EGK 4 ORDINANCES 1. Ordinance to Vacate a 50 Foot Unimproved Right-of--Way Referred to as Loman Drive and Shown on the Map of North Burlington Heights, Section 1, Upon the Petition of Fred Holdren. (Arnold Covey, Director of Engineering and Inspections) ONE CITIZEN AND PETITIONER SPOKE BLT MOTION TO COr~TINUE UNTIL 2/23/93 BOARD MEETING SO THAT PARTIES AND STAFF COULD REACH AGREEMENT URC 2. Ordinance Authorizing a Special Use Permit to Allow Summer Concerts, Located in Valleypointe, Hollins Magisterial District, Upon the Petition of The Easter Seal Society of VA. (Terry Harrington, Director of Planning & Zoning) R-12693-12 BL,.T TO ADOPT ORD AUTIIORIZING SPECIAL USE PERMIT URC MRS. KNIGHT FROM EASTER SEAL SPOKE S. CITIZEN C011~II1~NTS AND CO1bIlViUNICATIONS NONE T. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion on the acquisition of real property for public library purposes, and leases and other proposed uses of the Travelers Building. (7) For consultation with legal counsel, and briefings by staff and consultants regarding contract negotiations requiring legal advice. (7) Consultation with legal counsel regarding potential litigation; clean up of an illegal dump. (5) To discuss location of a perspective business. 12 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, February 23, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of Jackson Associates, Ltd. of Virginia Corp. to rezone 0.206 acre from C-2 to C-1 to construct a medical office, located at the northwest corner of Brambleton Avenue and Pleasant Hill Drive, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: February 4, 1993 Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, February 9, 1993 Tuesday, February 16, 1993 Direct the bill for publication to: Jackson Associates, Ltd. of Virginia c/o Carolyn Bolton Balzer and Associates 1208 Corporate Circle Roanoke, VA 24018 (703) 772-9580 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 PUBLIC NOTICE Notice is hereby given that a public hearing will be held by the Roanoke County Board of Supervisors at the County Administration Center, Community Room, 3738 Brambleton Avenue, Roanoke, Virginia, on February 23, 1993, at 7:00 p.m., or as soon thereafter as the matter may be heard, pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended. The purpose of such hearing shall be the consideration of the necessity of acquisition by condemnation or other means of an easement across certain property owned by G. H. Board, George D. Peoples and Deborah S. Peoples and the heirs at law of James W. Casey, Jr. and Margarette E. Casey and acquisition of certain property owned by Michael J. Gordon in fee simple and the consideration of the necessity of entering upon and taking an easement (or fee simple interest) across such property prior to or during the condemnation proceeding. The purpose of acquiring an easement over and across the property of G. H. Board, George D. Peoples and Deborah S. Peoples and the heirs. at law of James W. Casey and Margarette E. Casey and a fee simple interest in the property of Michael J. Gordon is the construction and installation of water transmission lines for transmitting water from the Spring Hollow Reservoir to southwest Roanoke County and north Roanoke County. The property to be acquired as described above is located as follows: the property of G. H. Board - Roanoke County tax map no. 97.01-1-3; the property of Michael J. Gordon - Roanoke County tax map no. 96.02-01-39; the property of George D. Peoples and Deborah S. Peoples - Roanoke County tax map no. 86.01-2-3; and the property of the heirs at law of James W. Casey Jr. and Margarette E. Casey - Roanoke County tax map no. 97.08-1-42. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. 1 ~ Vvi ~ ~_.___ ti William B. Hopkin Jr., ounsel for Roanoke County Board of Supervisors Please publish on the following dates: February 13, 1993 February 20, 1993 Please send bill to: Paul M. Mahoney, Esquire Roanoke County Attorney P. O. Box 29800 Roanoke, Virginia 24108 R O~ ROANp,I.~ z ~ J ,a2 ~aae OFFICE OF THE COUNTY ATTORNEY PAUL M. MAHONEY COUNTY ATTORNEY January 25, 1993 William B. Hopkins, Jr. Martin, Hopkins, Lemon & Carter 416 South Jefferson Street P. O. Box 13366 Roanoke, VA 24033 Re: Water Transmission Line Project Dear Bill: JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY Thank you for meeting with me on January 20, 1993, to discuss the proposed condemna- tion of several properties for the Counts water transmission line project. After making further inquiries I would recommend that we add the property of the estate of James W. Casey, Jr. and Margaret E. Casey to the Gordon, Peoples, and Board properties for condemnation. Enclosed you will find a copy of a memorandum dated August 17, 1992, from Cliff Craig to me concerning the fee simple acquisition of the Casey property. This memorandum outlines the efforts taken by the County to locate the owners of this real estate. It is Mr. Craig's recommendation that we proceed with condemnation to acquire this property. This is a fee simple acquisition since the property will be utilized for a pump station. I have advised the Clerk to the Board of Supervisors to place on the Board of Supervisor's agenda a public hearing pursuant to § 15.1-238(E) for 7:00 p.m., February 23, 1993. I have also informed her that the invoice for the legal notices advertising this public hearing shall be forwarded to her. Also enclosed you will find a letter dated January 20, 1993, from Bill Wallace concerning the acquisition of an easement across the property of Jean O. Wallace, his mother. Please forward this correspondence to Steve Lemon. As a matter of professional courtesy, we should seriously consider the arguments raised in this letter, review our appraisal with Earl P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (703) 772-2007 ® RecyGed Paper Page Two 25 January 1993 Robertson, particularly in light of the alleged damage to residue, and to respond in an appropriate manner. V~~er--y truly yours, ..{\ i - ,~,/ v Paul M. Mahoney County Attorney PMM/spb cc: Mr. Cliff Craig Ms. Mary Allen Enclosures: Wallace correspondence Cliff Craig August 17 memorandum ..o M ~ ~ m- ~ ° r m -_ s'' -? u o k.. • },r. J ~ ~ 36 Q --._ v .: ~ ., 0 4 m _- tp y_ J ' --'" ~ AyEMgNt ~u -" Y ~ o~ . pu~~rG ~ ti~tt _ `" ~ ~ o ~, EXtyrtNbl 15~ ,- r ~ ~Ah EMENT ° s a` Q. c ~ . i ~- hE ~-~~'- N t r~ aY _ ._ -- -- ~.. ~Xlh'IN~I 15 5A -~ o 0 o ' ci` EX 1 hT. t 0',X 74' wAT~F~ 41NE EAyEN1ENT': ~ a., (TO gE VAGATE~) ~~ 5, `~{ ., N~~r~ GraG~~ . 30' R1~xT- OF- N'RY FOA, PRIVATE R4A~ 8. PG0G1G ultG1TY ERSEMENT NOTE: THIS PROPERTY IS NOT LOCATED 'WITIiIld TEiE LIMITS OF A I00 YEAR FLOOD BGUNDARY AS DESIGNATED BY FET1A. THIS OPINION ~IS BASED ON AN INSPECTIOPI OF THE FLOOD INSUP.- ANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD PLAT Si:OWING ELEVATIONS. 10' X 24' WATERLINE EASEMENT TO BE VACATED BY ' ,..~ ` ROANOKE COUNTY BOARD OF SUPERVISORS "HUNTING HILLS PLACE" .atif'L. ~.p~'.r_ _SECTION-No. 3_ (P_B_-9_ PG__354) Number: 223575 Posted: 02/15/93 12:42 Type: Regular Message Received: 02/16/93 07:49 Subject: report From: SBO - Susie Owen To: MHA - Mary Allen We have another report for 2/23 meeting. Title is Allocation of E/D funds for U.S. National Canoe and Kayak I'll finish the report and hopefully, have it to you tomorrow. I'm only staying here for half the day (Monday). Number: 223735 Posted: 02/16/93 09:01 Type• Regular Message Received: 02/16/93 09:45 Subject: report From: SBO - Susie Owen To: MHA - Mary Allen I have a report, the one authorizing conveyance of a tract of land in Valleypointe to Lingerfelt, and an ordinance. This is one that requires a first and second reading. Do you all use the same ordinance for both readings? I have that a first reading of ordinance is being held °rove 2/23 and the second on 3/9. Okay? I'm giving a copy to PMM to app today. Thanks. REPORT TO ROANOKE COUNTY BOARD OF SUPERVISORS REGARDING CONDEMNATION OF CERTAIN PROPERTIES AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 23, 1993 AGENDA ITEM: RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND OWNED BY G. H. BOARD AND GEORGE D. PEOPLES AND DEBORAH S. PEOPLES AND ACQUISITION OF A CERTAIN PARCEL OF LAND IN FEE SIMPLE FROM MICHAEL J. GORDON FOR THE WATER TRANSMISSION LINE PROJECT BACKGROUND' As part of the Water Transmission Line Project, a number of properties have been previously acquired. The County has been unable to reach an agreement with the following landowners: G. H. Board, George D. Peoples and Deborah S. Peoples and Michael J. Gordon. SUMMARY OF INFORMATION: The subject properties are necessary for the Water Transmission Line Project in order to construct water transmission lines from the Roanoke County Water Treatment Plant to various parts of the County. These parcels of land are owned by the persons described above and are more particularly described as follows: (a) OWNER: G. H. Board; property description: Parcel of land located in 5800 block of Starkey Road, Roanoke County, Virginia (Roanoke County Tax Map No. 97.01-1-3) See attached plat identified as "EXHIBIT A" showing water and sewer easement and temporary construction easement to be acquired from G. H. Board. In an effort to reach a settlement with G. H. Board, a written offer of $562.00 was extended to Mr. Board. Mr. Board verbally declined this offer but has not made a firm counter-offer. Consequently, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the G. H. Board property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $562.00. The proposed permanent easement is ten feet wide and 300 feet long and is located adjacent to Starkey Road. The total easement area is 3,000 square feet. The temporary construction easement is a ten-foot wide easement adjacent to the permanent easement plus a 15-foot by 30-foot additional area for a total temporary construction easement area of 3,450 square feet. Mr. Robertson valued the permanent easement at $483.00; valued the temporary construction easement at $79.00; and placed no damages to the residue. The total estimated value of the taking, therefore, is $562.00. (b) OWNER: George D. Peoples and Deborah S. Peoples; property description: 2 Parcel of land located at 6019 Steeplechase Drive, Roanoke County, Virginia (Roanoke County Tax Map No. 86.01-2-3) See attached plat identified as "EXHIBIT B" showing water and sewer easement and temporary construction easement to be acquired from George D. Peoples and Deborah S. Peoples. The County made a written offer of $1,500.00 to Mr. and Mrs. Peoples. Mrs. Peoples declined this offer and has not made a counter offer. As with the G. H. Board property, it is necessary to institute eminent domain proceedings and to gain immediate right of entry for commencement of Project construction. The County obtained an independent appraisal of the Peoples property from Earl G. Robertson. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $1,465.00. The proposed permanent easement is 30 feet wide and 300 feet long and runs roughly parallel to a stream which runs through the property. The total easement area is 9,000 square feet. Mr. Robertson determined the value of the permanent easement to be $1,332.00; the value of the temporary construction easement as $133.00 and zero damages to the residue. The total estimated value of the taking, therefore, is $1,465.00. (c) OWNER: Michael J. Gordon; property description: Parcel of land located on Ripplebrook Road, Roanoke County, Virginia (Roanoke County Tax Map No. 96.02-1-39) See attached plat identified as "EXHIBIT C" showing parcel of land in fee simple to be acquired from Michael J. Gordon. The County made a written offer to Michael J. Gordon of 3 $575.00. Mr. Gordon made a verbal counter-offer of $5,000.00. Accordingly, it is necessary to start eminent domain proceedings to gain immediate right of entry for commencement of Project construction. Earl G. Robertson also appraised the Gordon property. Mr. Robertson determined the fair market value of this property to be $575.00. This is a small tract of land that has no real value except to the adjoining landowners. Because of its small size (5,000 square feet) this is a total take in fee simple. Accordingly, there is no need for a temporary construction easement and no damages to the residue. FISCAL IMPACT' Funds are available from the Water Transmission Line Project to pay the appraised value of these properties. ALTERNATIVES' 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject properties identified above by eminent domain proceedings. 2. Authorize a counter-offer to Mr. Gordon and solicit counter-offers from Mr. Board and Mr. and Mrs. Peoples. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended, and authorize the County Administrator, the County 4 Attorney and Martin, Hopkins and Lemon, P.C. to take such steps as may be necessary to acquire the property, together with all rights incident thereto, by eminent domain proceedings. Submitted by Willia~ B. Hop i s, Jr Counsel for Roanoke Co ty 5 WILLIAM B. HOPKINS WILLIAM J. LEMON WILLIAM B. HOPKINS, JR. MICHAEL J. CONROY HARRIETTE H. SHIVERS STEPHEN W. LEMON* *ALSO ADMITTED IN GEORGIA MARTIN, HOPKINS & LEMON, P.C. SIXTH FLOOR BOXLEY BUILDING 416 SOUTH JEFFERSON STREET ROANOKE, VIRGINIA 24011-2007 February 18, 1993 HAND DELIVERED Mary Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018 TELEPHONE 17031 982-1000 FACSIMILE 17031 982-2015 MAILING ADDRESS P. O. BOX 13366 ROANOKE. VIRGINIA 24033-3366 JAMES C. MARTIN 11674-19571 WILLIAM L. MARTIN 11 9 10-1 9 8 91 Re: Roanoke County Board of Supervisors Meeting, February 23, 1993 at 7:00 p.m. Dear Ms. Allen: Please find enclosed an original of a Board Report and a Resolution for the Board of Supervisors meeting on February 23, 1993 at 7:00 p.m. At Vickie Huffman's suggestion, I have also enclosed a disk which contains this report and resolution so that any corrections or additions to these papers can be made. If you have any questions or comments, please do not hesitate to call. Very truly yours, MARTIN, HOPKINS & LEMON, P.C. /~ lJ'/`. William B. Hopkins, Jr. WBHjr/gfh Enclosures cc: Paul M. Mahoney, Esq. MEMBER COMMONWEALTH LAW GROUP, LTD.