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HomeMy WebLinkAbout5/25/1993 - Regular(2~.~ixxc#~ .a~ ~~a~txrar~.e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 25, 1993 lawn o rrc ~ ma Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:03 P.M. 2. Invocation: Rev. Tammy Estep, Associate Minister Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDs ® ReeyeJsd ?sPs- FM RECOGNIZED MEMBERS OF NORTHSIDE HIGH SCHOOL CIVIC GROUP 1. Proclamation Declaring May 23 - 29, 1993, as Emergency Medical Services Week. EGK MOTION TO APPROVE URC ACCEPTED BY RESCUE CHIEF AIVITA HANSEN, VOLUNTEER RESCUE MEMBER SCOTT DONOHO, PARAMEDIC/FIRF.FIGHTER COE PULLEN. DEPUTY CHIEF LARRY LOGAN AND CHIEF TOMMY FUOUA 2. Recognition of Participants for Completion of Citizens' Police Academy. CHIEF OF POLICE TOHN CEASE PRESENTED CERTIFICATES TO 11 CITIZENS, INCLUDING SUPERVISOR KOHINKE D. NEW BUSINESS 1. Presentation by Virginia Association of Counties on Local Legislative Actions. (Ellen Davenport, VACo) PRESENTATION MADE BY ELLEN DAVENPORT 2. Request for Approval of Procedure for Adoption of Cable TV Budgets and Approval of Capital Expenditure. (Anne Marie Green, Director of Community Relations) R-52593-1 HCN MOTION TO APPROVE URC 3. Request for Funds to Print and Distribute Citizen's a Handbook. (Anne Marie Green, Director of Community Relations) LBE MOTION TO APPROVE ALT #1 (PRINT 5,000 COPIES) -MOTION WAS WITHDRAWN WITH NO VOTE HCN AND LBE REOUESTED THAT DRAFT BE REVISED AND BROUGHT BACK TO THE BOARD BEFORE PROCEEDING 4. Request to Appoint Local Official and Business/Citizen Representative to Rural Transportation Advisory Committee of Fifth Planning District Commission. (Elmer Hodge, County Administrator) A-52593-2 HCN MOTION TO APPOINT TERRY HARRINGTON AND SUPERVISOR EDDY URC 5. Request for Appropriation of 1993-94 Budget for Regional Special Education Program. (Dr. Eddie Kolb, Roanoke County Schools) A-52593-3 HCN MOTION TO APPROVE URC E. REQUESTS FOR WORK SESSIONS NONE F. REQUESTS FOR PUBLIC HEARINGS NONE G. REQUEST FOR PUBLIC HEARING AND FIRST READING 3 OF REZONING ORDINANCES -CONSENT AGENDA HCN MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR . 22, 1993 URC 1. An Ordinance to Amend the Official Zoning Maps of Roanoke County by Rezoning 767.33 Acres of Land from AG-3 and AG-1 to EPD (Explore Park District), located in the Vinton Magisterial District, Upon the Petition of the Virginia Recreational Facilities Authority. H. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1993-94 Fiscal Year Budget for Roanoke County. (Reta Busher, Director of Management & Budget) HCN MOTION TO APPROVE 1ST READING OF BUDGET ORD BL.T SUBSTITUTE MOTION TO APPROVE 1ST READING WITH AMENDMENT THAT THE SALARY SURVEY BE II1~IPLEMENTED AT 100% AT TIlVIE WHEN DOLLARS WILL BE AT SAME FIGURE AS ADOPTED ON 5/11/93 - BL.T WITHDREW MOTION TO SEPARATE ISSUES LBE REQUESTED THAT BEFORE 2ND READING, ALTERNATIVES BE DEVELOPED FOR PARAGRAPH #2 -CONCERNING THE AUTHORITY OF COUNTY ADM TO TRANSFER FUNDS LBE REQUESTED A COPY OF THE MISSION STATEMENTS FOR DEPARTMENTS HCN MOTION TO APPROVE 1ST READING OF BUDGET ORD URC BL.T MOVED THAT SALARY SURVEY BE IMPLEMENTED AT 100% AT 4 AN EFFECTIVE DATE WHEN FUNDING WOULD NOT CHANGE AS ADOPTED IN FY93 BUDGET AYES: BL.T, EGK, HCN, FM NAYS: LBE I. SECOND READING OF ORDINANCES 1. Ordinance Donating Roanoke County's Interest in Certain Real Estate to the Virginia Department of Transportation for Rutrough Road Improvements. (Joyce Waugh, Economic Development Specialist) 0-52593-4 HCN MOTION TO ADOPT ORD URC 2. Ordinance Authorizing Amendments, Extensions, and Terminations of Leases in Connection with Office Space and the New County Administration Center and Appropriation of Revenue (Paul M. Mahoney, County Attorney) 0-52593-5 HCN MOTION TO ADOPT ORD AYES: BL.T, EGK, LBE, HCN NAYS: NONE ABSTAIN: FM J. APPOINTMENTS 1. Clean Valley Council CLERK REQUESTED TO CHECK WITH VINCE REYNOLDS TO DETERNIINE IF HE WOULD LIKE TO BE REAPPOINTED 2. Parks and Recreation Advisory Committee 5 BIT NOMINATED HOWARD G. BULLEN AS AN AT LARGE REPRESENTATIVE TO A FOUR-YEAR TERM WHICH WILL EXPIRE JU1VE 30, 1993. FM ASKED THAT MR. BULLEN'S CONFIRMATION BE DELETED FROM CONSENT AGENDA AND MOVED TO 6/8/93 CONSENT AGENDA BECAUSE IT IS AN AT LARGE APPOINTMENT. B T CONCURRED. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-52593-6 BL.T MOTION TO APPROVE WITH MR. BULLEN'S CONFIRMATION REMOVED FROM ITEM 1 URC 1. Confirmation of Committee Appointments to Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, and Parks and Recreation Advisory Commission. A-52593-6.a 2. Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System of Virginia Department of Transportation. A-52593-6.b 3. Donation of Sanitary Sewer Easement on Lot 12, Section 6, Ivy Green, Branderwood Subdivision. 6 A-52593-6.c 4. Authorization to Pay Certain Legal Fees Regarding Grumman Emergency Products. A-52593-6.d 5. Authorization to Execute Final Change Order for Design of Starkey Wastewater Pump Station. A-52593-6.e L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddv: (1) Asked for comments about having planning retreat. BL.T suggested waiting because of upcoming election but had no problem with having retreat. EGK stated he would attend. FM requested that the Clerk obtain dates for the planning retreat. (2) Advised that he gave questions in memo to staff on Emergency Operations Plan. (3) Advised of his concern about citizen input at meetings because of citizen complaint about not being able to hear or speak at recent Planning Commission Work Session. FM advised that a satisfactory response had been made. BIT responded that citizen input should be appropriate at all meetings. (4) Supported Chairman writing letter to legislators about Superfund legislation. (5) Attended Young Lawyer Bar Association Economic Development meeting. (~ Attended course on Cable TV Act sponsored by Cox Cable and has been invited to Cox Cable meeting Map 27, 1993, to discuss legislation. Supervisor Nickens: (1) Asked that a correction be made to Page G5 of Emergency Operations Plan because Lifeguard 10 is not stationed at Community Hospital. (2) Advised that Lancelot's owner is working closely with Don Ford in the process of getting facility back in operation. He requested that Mr. Bill Mercer, Therapy Associates, tenant at the I.ancerlot be provided with information and kept advised of proceedings. {3~ Requested that VPI study of Com of Rev and Treasurers Office be utilized to implement those items without dollar expenditures. He encouraged the review to improve service. {4) Advised that purchase of ladder truck at Vinton is on 30 day hold while evaluating the retrofitting of truck. {^5~ Commended staff for excellent budget process. Supervisor Tohnson: (1) Commented on legal expense involved in litigation on emergencv services vehicle and suggested that if alternative resolves the situation. this should be done. ~2) Advised that he has Mr. Mercer's address. (3) Asked that County follow through on buffering and screening requirement for State Forensics Lab. Advised that he will bring back a report on North County Recreation facilities. (3) Advised that he would like to receive reports such as Emergency Operations Plan in sufficient time to read before Board Meeting. Supervisor Kohinke: (1) Advised that he and staff attended Mason Cove Meeting regarding community concerns about Tubilee Acres, a project sponsored by a downtown rescue mission. Another meeting has been scheduled, and he asked that staff follow up on this situation. (2, Would like to see higher priority on converting two-lane portion of U S. 11/460 to four lanes. (3) Commended Roanoke Times & World-News for recent article on himself. Supervisor Minnix: (1) Advised that he would send letter to legislators on Superfund legislation. (2) Advised that Board will tour Spring Hollow Reservoir after meeting at jail on Tune 8, 1993. (3) Advised that to avoid conflict of interest, he has resigned position at Perry Flora, real estate firm. and placed license in inactive status. (4) Asked ECH to advise Board on effect of Motor Voter Bill. ~) Received Board consensus to appoint Fred Anderson as County delegate to NACo Conference. M. CITIZENS' COMII~NTS AND COIbIlVIU1VICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE REPORTS AFTER DISCUSSION OF ITEMS 5 AND 7 UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1993. 5. Report on 1991 Water Projects. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. HCN REQUESTED THAT A DIFFERENT METHOD BE USED TO SHOW PROGRESS ON THE REPORTS BECAUSE OF READING DIFFICULTY. O. WORK SESSION ON ILLEGAL DUMPING AT 5:20 P.M.. FM DECLARED ATHREE-MINUTE RECESS PRESENTED BY TERRY F[ARRINGTON DIRECTOR OF PL~INNING & ZONING AND LEE GA~RMAN ZONING ENFORCEMENT OFFICER -EGK REQUESTED THAT EACH SUPERVISOR BE FUR1yISHED WITH LIST OF PROBLEMS IN THEIR AREA. -BL.T SUGGESTED THAT IF OPPORTUNITY ARISES, HELICOPTERS PROVIDE GOOD AERIAL VIEWS OF ILLEGAL DUMPS. -BL.T SUGGESTED THE POSSIBILITY OF PURCHASING MORE FREELOADERS. -BL.T AND HCN REQUESTED THAT PMM LOOK AT LEGISLATIVE REMEDIES FOR CORRECTIVE ACTION. -LBE SUGGESTED TAKING A REGIONAL APPROACH. -TLH WILL BRING BACK 80/20 GRANT PROPOSAL AND RECONIlVIENDATIONS INTHE FALL. P. EXECUTIVE SESSION pursuant to the Code of Virginia 9 Section 2.1-344 A (7) Consultation with legal counsel and briefings by staff members pertaining to probable litigation; (3) Discussion or consideration of the use of real property for public purposes, Valley TechPark; (7) Contract negotiations pertaining to Smith Gap Landfill. HCN MOTION TO GO INTO EXECUTIVE SESSION AT 6:10 P.M. URC Q. CERTIFICATION OF EXECUTIVE SESSION R-52593-7 BIT MOTION TO ADOPT RESOLUTION AT 7:00 P.M. URC EVENING SESSION FM RECOGNIZED BOY SCOUT TROOP AND LEADER, TOHN CHILDRESS R PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to Increase the Salaries of the Members of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia (Paul Mahoney County Attorney) 0-52593-8 HCN MOTION TO ADOPT ORD AYES: BL.T, EGK, LBE, HCN NAYS: FM io 2. Ordinance Amending the Roanoke County Code by Amending and Reenacting Section 18-168 Schedule of Charges by Providing for Establishing an Increase in Sewer Use Rates. (Diane Hyatt, Director of Finance) 0-52593-9 LBE MOTION TO ADOPT ORD URC 3. Ordinance Authorizing a Special Use Permit to Operate a Commercial Indoor Amusement Area, Located at 5383 W. Main Street, Catawba Magisterial District, Upon the Petition of Natasha Ross. (Terry Harrington, Director of Planning & Zoning) 0-52593-10 EGK MOTION TO ADOPT ORD URC 4. Ordinance to Rezone a .359 Acre Parcel From C-2 to AV to Operate an Office, Located at 7155 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Blue Ridge International Limited Liability Company. (Terry Harrington, Director of Planning & Zoning) 0-52593-11 LBE MOTION TO ADOPT ORD URC WITH BL.T ABSENT 5. Ordinance to Amend Resolution 62789-12 Granting the Special Exception Permit to Reflect the Actual Surveyed Acreage of the Area Originally Permitted and to Incorporate Lands Acquired for the Entrance, Tipper Building, and Rail Yard Associated with the Regional Landfill at Smith Gap, Located Northwest Side of Fort ii Lewis Mountain Between Smith Gap and Bradshaw Road, Catawba Magisterial District, Upon the Petition of the Roanoke Valley Resource Authority. (Terry Harrington, Director of Planning & Zoning) 0-52593-12 HCN MOTION TO ADOPT ORD URC S. CITIZEN COMII~NTS AND COMMiJ1vICATIONS NONE T. ADJOURNMENT HCN MOTION AT 7:17 P.M. URC is ROAN ~ OF ~F ~ ~ ~ z ~ z a ~3 C~~~xx~#~ ~~ ~.~~xx~~~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 25, 1993 ruvtr ar r~ aug Rmrr Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rev. Tammy Estep, Associate Minister Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring May 23 - 29, 1993, as Emergency 1 ® Recycled Paper Medical Services Week. 2. Recognition of Participants for Completion of Citizens' Police Academy. D. NEW BUSINESS 1. Presentation by Virginia Association of Counties on Local Legislative Actions. (Ellen Davenport, VACo) 2. Request for Approval of Procedure for Adoption, of Cable TV Budgets and Approval of Capital Expenditure. (Anne Marie Green, Director of Community Relations) 3. Request for Funds to Print and Distribute Citizen's Handbook. (Anne Marie Green, Director of Community Relations) 4. Request to Appoint Local Official and Business/Citizen Representative to Rural Transportation Advisory Committee of Fifth Planning District Commission. (Elmer Hodge, County Administrator) 5. Request for Appropriation of 1993-94 Budget for Regional Special Education Program. (Dr. Eddie Kolb, Roanoke County Schools) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS 2 G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. An Ordinance to Amend the Official Zoning Maps of Roanoke County by Rezoning 767.33 Acres of Land from AG-3 and AG-1 to EPD (Explore Park District), located in the Vinton Magisterial District, Upon the Petition of the Virginia Recreational Facilities Authority. H. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1993-94 Fiscal Year Budget for Roanoke County. (Reta Busher, Director of Management & Budget) I. SECOND READING OF ORDINANCES 1. Ordinance Donating Roanoke County's Interest in Certain Real Estate to the Virginia Department of Transportation for Rutrough Road Improvements. (Joyce Waugh, Economic Development Specialist) 2. Ordinance Authorizing Amendments, Extensions, and Terminations of Leases in Connection with Office Space and the New County Administration Center and Appropriation of Revenue (Paul M. Mahoney, County Attorney) J. APPOINTMENTS 1. Clean Valley Council 2. Parks and Recreation Advisory Committee 3 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII,L BE REMOVED FROM THE CONSENT AGENDA AND WII~L BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointments to Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, and Parks and Recreation Advisory Commission. 2. Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System of Virginia Department of Transportation. 3. Donation of Sanitary Sewer Easement on Lot 12, Section 6, Ivy Green, Branderwood Subdivision. 4. Authorization to Pay Certain Legal Fees Regarding Grumman Emergency Products. 5. Authorization to Execute Final Change Order for Design of Starkey Wastewater Pump Station. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND COMaVILJNICATIONS 4 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1993. 5. Report on 1991 Water Projects. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. O. WORK SESSION ON ILLEGAL DUMPING P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel and briefings by staff members pertaining to probable litigation; (3) Discussion or consideration of the use of real property for public purposes, Valley TechPark; (7) Contract negotiations pertaining to Smith Gap Landfill. Q. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION R PUBLIC HEARING AND SECOND READING OF 5 ORDINANCES 1. Ordinance to Increase the Salaries of the Members of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia (Paul Mahoney County Attorney) 2. Ordinance Amending the Roanoke County Code by Amending and Reenacting Section 18-168 Schedule of Charges by Providing for Establishing an Increase in Sewer Use Rates. (Diane Hyatt, Director of Finance) 3. Ordinance Authorizing a Special Use Permit to Operate a Commercial Indoor Amusement Area, Located at 5383 W. Main Street, Catawba Magisterial District, Upon the Petition of Natasha Ross. (Terry Harrington, Director of Planning & Zoning) 4. Ordinance to Rezone a .359 Acre Parcel From C-2 to AV to Operate an Office, Located at 7155 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Blue Ridge International Limited Liability Company. (Terry Harrington, Director of Planning & Zoning) 5. Ordinance to Amend Resolution 62789-12 Granting the Special Exception Permit to Reflect the Actual Surveyed Acreage of the Area Originally Permitted and to Incorporate Lands Acquired for the Entrance, Tipper Building, and Rail Yard Associated with the Regional Landfill at Smith Gap, Located Northwest Side of Fort Lewis Mountain Between Smith Gap and Bradshaw Road, Catawba Magisterial District, Upon the Petition of the Roanoke Valley Resource Authority. (Terry Harrington, Director of Planning & Zoning) S. CITIZEN COIVIlVIENTS AND COIHIlVIUIVICATIONS T. ADJOURNMENT 6 C--/ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 25, 1993 PROCLAMATION DECLARING MAY 23 - 29, 1993 AS EMERGENCY MEDICAL SERVICES WEER WHEREAS, emergency medical services is a vital public service; and access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, shock trauma technicians, cardiac technicians, paramedics, firefighters, police officers, educators, and administrators who are ready to provide lifesaving care to those in need twenty-four hours a day, seven days a week; and WHEREAS, Roanoke County has 560 volunteers and 52 career fire and rescue providers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, the designation of Emergency Medical Services Week will recognize the value and accomplishments of emergency medical services providers and serve to educate the people of Roanoke County about injury prevention and how to respond to a medical emergency. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, in recognition of this event do hereby proclaim the week of May 23 - 29, 1993, as EMERGENCY MEDICAL SERVICES WEER and encourage the community to observe this week with appropriate programs, ceremonies, and activities. CORRECTED ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Recognition of Participants for Completion of Citizens' Police Academy COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor Kohinke completed the Citizens' Police Academy on May 20, 1993. He has requested that his certificate be presented by Chief John Cease at this Board Meeting, and has also extended an invitation to the other participants in the class to receive their certificates. ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens r , ACTION NO. ITEM NUMBER ~ - i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Presentation by Virginia Association of Counties on Local Legislative Actions COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year the Virginia Association of Counties visits with the counties throughout Virginia. They have requested time on the agenda to make a brief report. Ellen Davenport, Public Policy Coordinator, will be the representative from VACo this year. Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~~• President r Harry G. Daniel t"' Chesterfield County , President-Elect ~ it e County Gr ns First Vice President VIRGINIA ASSOCIATION OF COUNTIES ~ Wilham H.H. Blevms Smyth County 1001 East Broad Street • Suite LL 20 • Richmond, Virginia 23219-1901 • (804) 788-6652 • fax (804) 788-0083 Second Vice President Harper R. Wagner Bath County jl ~,J Secretary-Treasurer E. Virgil Sampson Jr. Scott County Apri127 1993 Immediate Past President , Kathleen K. Seefeldt Prince wilham county Ms. Mary H. Allen Region 1 William E. Belvm Clerk of the Board, Roanoke County Gloucester County p. O. Box 29800 Region z Roanoke VA 24018-0798 Marion B. Williams , Prince George County Region 3 Dear Mary: James H. Bowles Sr. Goochland County John A.waldr°P Ir. Please be advised that I would like to appear on behalf of the Virginia Association of Henrico County Counties before the Roanoke County Board of Supervisors at their meeting at 3:00 Chesterfield County p.m. on May 25. I would like to make a short presentation to the Board, informing Region 4 them of the actions taken by the 1993 General Assembly which affect local J '° ou; ago governments and talk about some of the issues that VACo will be following throughout ~ ty R ; s please let me know at the summer and fall. If this time and date are not convenient on eg Charles w. Curry , (804) 788-6652 and I will be glad to reschedule this visit Augusta County . Region 6 John M. Nolan Thank you. Orange County Region 7 F rri M B lman Sr Sincerely . . e s e Stafford County Hubert S. Gilkey III Rappahannock County ~ ~- ~~~ Region 8 wilham J. Becker Davenport Ellen R Prince William County . Thomas M. Davis III Fairfax County Robert B. Dix Jr. Fairfax County Katherine K. Hanley Fairfax County Gerald W. Hyland Fairfax County John D. Jenkins Prince William County William 7. Newman Arlington County Region 9 Wanda C Wingo Botetourt County Region 10 Girardus G. Forry Franklin County Mason A. Vaughan Sr. Pulaski County Region 11 Marvin J. Hubble Smyth County Region 12 Kenneth G. Mathews Washington County Past Presidents W.D. Gray Richmond County Jack D. Edwards James City County Executive Director James D. Campbell, CAE General Counsel C. Flippo Hicks P id t res en Harry G. Daniel Chesterfield County President-Elect Peggy R. Wiley . Greeneville County PirstVieePresident • VIRGINIA ASSOCIATION OF COUNTIES William H.H. Blevins smytl,connty 1001 East Broad Street • Suite LL 20 • Richmond, Virginia 23219-1901 • (804) 788-6652 • fax (804) 788-0083 Second Vice President Harper R. Wagner Bath County Secretary-Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President May 25, 1993 Kathleen K. Seefeldt Prince Willia Members of the Roanoke County Board of Supervisors: Region 1 William E. Belvin Gloucester County ~~ ou for vin me the o ortunit to a ear before ou toda .The Vir inia y ~ g PP Y PP Y Y g Region 2 wiBiams Marion B Association of Counties exists to support county officials and to effectively represent, . Prince George County promote, and protect the interests of counties to better serve the people of Virglllia. Region 3 l S VACo is committed to maintaining direct contact with each member of our association. r. James H. Bow es Goochland County We feel it 1S particularly important to attend a meeting of your board of supervisors. John A. Waldrop Jr. Then, we can share a free and o n dialo a with ou about what VACo is doing; how ~ ~ Y Henrico County h S W our activities affect your county; and what VACo can do to be more responsive t0 you arren ur Art . Chesterfield County and make your membership In VACo more beneficial to you. Region 4 JO ouis Coeunty The types of services provided by VACo which should be of interest to you include: Region 5 Charles W. Curry Augusta County Information Services/Communication: Region 6 •Semi-monthly newsletter (County Connections) mailed out on a regular schedule on Orange County the 1st and 15th of each month. This publication serves as an information piece to keep Region? Ferris M. Belman S=. county officials informed of events in Richmond, Washington, D.C., and throughout Stafford County , the state of events affecting Virginia s counties. Hubert S. Gilkey III Rappahannock County Region 8 •Constant communication with counties 1S provided throughout the General Assembly William J. Becker t P i Willi C via Ca ltol Contact and Alerts on status on the bud et, and a wra u on bud et p~ g P- P g am oun y r nce Thomas M. Davis III immediately after General Assembly adjourns. Fairfax County Robert B. Dix Jr. n F i f G ~ •During the General Assembly VACo s Legislative Bulletin (Capitol Contact) 1S m e a r ax on ty Katherine K Hanle out 2-3 times per week for the most up-to-date report on legislative activities affecting . y Fairfax Gounty county governments. Ill emergency situations which require immediate responses from Ge Fad W you to VACo also issues Legislative Alerts (usually through the FAX machine) to counties Jenkins hn D J , encourage communications between county officials and General Assembly members . o Prince william `°unty on key legislative issues. William T. Newman Arlington County R i 9 •At the end of each session VACo's Legislative Summary is sent to all counties, eg on ote ou i poi nTy informing them of the content of all legislation directly or indirectly affecting counties. •VACo Directory of County Officials (updated annually). Region to Girardus G. Forry Franklin County .VACo will send to all counties information on anticipated long-term policy changes MasonP ,askl~o~ry which may directly affect counties. Recently, VACo sent the following information Region 11 pieces t0 counties for their review and interpretation: Marvin J. Hubble th c n S Co leS of the fourth draft of the "Vir inia Growth Stra.te ies Act" - p~ g g ou ty my Region lz currently being developed by the Commission on Population Kenneth G. Mathews Growth and Development for consideration by the 1994 General Washington County Assembly. Past Presidents W.D. Gray Richmond County Jack D. Edwards James City County Executive Director James D. Campbell, CAE General Counsel C. Flippo Hicks -A copy of a summary of a report from the VDOT study on the Transportation Trust Fund Formulae. A select legislative committee will review this report in preparation for the 1994 General Assembly. Major changes are anticipated and counties are likely to be affected. -A copy of the draft proposal on the Jail Financing Study. hnical Assistan VACo staff is able to provide various types of legal and technical assistance to localities upon their request. Examples include offering management services to local governments on centralized purchasing, centralized accounting, and management information systems. We have also assisted a number of localities in establishing personnel systems. Our staff attorney, Flip Hicks, routinely counsels members of boards of supervisors, county administrators, and county attorneys on a variety of legal issues. Just a few days ago, he advised one county administrator on the feasibility of local taxation on cellular telephone service. Insurance and Other Services VACo is currently offering to its members participation in a deferred compensation program through PEBSCo, participation in a risk pool for self insurance for general liability, automobile, and properly coverages, and recently endorsed Acordia Local Government, Inc. as a viable alternative to counties for the provision of health insurance. Educational programs (Seminars and conferences sponsored or co-sponsored by VACo): • Local Government Officials Conference (August 15-17) Annual conference (November 7-9). The bi-annual Supervisors Conference (held in January in even- numbered years). Other seminars and conferences: - Seminar on the Intermodal Surface Transportation Efficiency Act (ISTEA); - Budget workshop in Charlottesville; - "Revenue Rap Session" to provide local government officials with the available revenue possibilities under the ~~; - Meeting with State Department of Planning and Budget in January to discuss preliminary estimates for local governments, methodology for calculating those estimates, etc. - Annual meeting in conjunction with Virginia School Boards Association on areas of joint interest to counties and schools: fmance, insurance, mandates, etc. Hosted open forum (June, 1992) on the proposed legislation for at risk youth and their families (Comprehensive Youth Services Act); Comprehensive Youth Services Act, March 23, 1993 to assist local governments with questions concerning implementation of the Act; "Local Government Officials Waste Management Workshop" (May, 1992). Legislative services. 1993 Session • Worked in support of legislation to reinstate funding from recordation taxes, aid to libraries, and the cooperative extension service. • Upon request of VACo, a budget amendment was introduced to provide sufficient funding for the Division of Consolidated Laboratories to continue to test drinking water samples to assist local governments'compliance with the Safe Drinking Water Act. • Opposed legislation that would prohibit counties from regulating emissions from furnaces and boilers. • Worked in support of legislation that would allow landfills to continue to operate past the October 9, 1993 federal subtitle D deadline by expanding vertically as long as it can be certified by a professional engineer that the facility does not present a danger to the environment or public safety. This measure should provide significant savings for a large number of local governments, and allow more time for them to develop new facilities which meet new federal standards. • Supported legislation which, upon the request of counties, requires VDOT to provide and install street-name signs out of a county's secondary road fund allocations. • Supported legislation that will ensure toll-free calling within large rural counties. • Supported legislation that extends the moratorium on annexations of county lands by cities. • Supported legislation that requires all state agencies to assess the mandates they impose on local governments and determine which mandates, if any, can be altered or eliminated. • Supported legislation requiring the Commission on Local Government to prepare and annually update a catalog of mandates. • Supported legislation allowing localities to use the current local tax on telephone service for the system's maintenance, repair and upgrade. It can also be used to pay for the salaries and benefits of employees involved with 9-1-1 services. Amended bill which would have required that only voters can petition to change from a sheriffs to a police department and would have prevented boards of supervisors from initiating the change as is currently law. The bill would have also had the election results stand for 8 years. VACo's amendments reinstated boards of supervisors into the process and made the results binding for only 4 years. VACo was instrumental in forming a task force to advise the General Assembly study group studying Jail Financing; increased state reimbursement for regional jails from "up to" 50% to a fu1150% and got included for reimbursement purposes land acquisition, architectural/engineering fees, and furniture and fixtures, which had not been eligible for reimbursement previously. Ensure local officials participation and representation in policy-makin VACo's presence within the General Assembly and state agencies ensures that county officials are represented on legislative subcommittees, commissions, technical advisory committees and other entities with policy-making authority. For example, through VACo's presence, county officials have been represented on the following subcommittees, commissions or councils: • Commission on Population Growth and Development. • Poverty Commission. • Oversight Task Force for Day Care Regulations. • Disabilities Board Task Force. • The Advisory Council to the Erosion and Sediment Control Subcommittee. • The Advisory Network established to review the VDOT study on the transportation trust fund allocation formulae. • 599-Law Enforcement Funding Formula • Virginia Advisory Council for Intergovernmental Relations. One of the most important functions performed by the staff of the Virginia Association of Counties is to follow the activities of state agencies and legislative study committees and commissions. It is the activities of many subcommittees and commissions, formed either by the General Assembly or state agencies, which lay the groundwork for future legislation and regulations which can significantly affect local governments. The following are examples of what VACo will be closely monitoring between now and the 1994 session of the General Assembly: • The BPOL tax study The continuation of the JLARC study on mandates and the distribution of state and local responsibilities; The legislative study by a Select Committee on the Transportation Trust Fund Allocation Formulae; The Commission on Population Growth and Development; Finally, all eight of VACo's Legislative Steering Committees will soon begin working on the development of VACo's 1994 Legislative Program. Each county will soon be asked to participate in this process by submitting a list of proposals to have considered as part of the Program. Although we will ask that this list be submitted early, we will accept proposals right up to the time when the Legislative Program is voted upon at VACo's annual conference in early November. You are also encouraged to participate in the process by attending Steering Committee meetings which will be publicized in upcoming issues of County Connections. Thank you for letting me have the opportunity to visit with you today. I look forward to seeing you and talking with you more in the future. Sincerely, ~~~~ Ellen R. Davenport Public Policy Coordinator -~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 RESOLIITION 52593-1 APPROVING A PROCEDURE FOR THE ADOPTION OF THE OPERATING AND CAPITAL BUDGETS FOR THE ROANORE VALLEY REGIONAL CABLE TELEVIBION COMMITTEE, APPROVING THE ROLL-OVER OF OPERATING FUNDS AT THE END OF EACH FISCAL YEAR INTO A CAPITAL REPLACEMENT ACCOUNT, AND APPROVING AND APPROPRIATING $50,000 FOR STUDIO EQUIPMENT WHEREAS, the Roanoke Valley Regional Cable Television Committee (hereinafter the "Committee") is responsible for the operation of the Government/Education Access Channel, and is responsible for making recommendations to the City of Roanoke, County of Roanoke and the Town of Vinton concerning these operations; and, WHEREAS, the Committee receives its operating funds by appropriation from the City, County and Town, presents its budget annually to the City, County and Town for approval, and seeks approval for any expenditures from the Cox Cable capital grant; and, WHEREAS, the Committee at its meeting on May 5, 1993 approved for recommendation to the City, County and Town a procedure for adoption of cable television budgets, the roll-over of unused operating funds at year end into a capital replacement account, and the expenditure of $50,000 for equipment for the studio. NOW THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia: 1. That the following procedure for the approval of 1 operating and capital budgets for the Roanoke Valley Regional Cable Television Committee is hereby approved: Prior to February 15 of each year, the Committee shall prepare and submit for approval its Operations Budget for the forthcoming fiscal year to the Roanoke County Board of Supervisors, the Roanoke City Council, and the Vinton Town Council. If all three governing bodies approve the Operations Budget, it shall, prior to the 15th day of the forthcoming fiscal year, appropriate the funds from the respective general fund budgets of each governing body's pro rata share. Prior to February 15 of each year, the Committee shall prepare and submit for approval a Capital Budget for funds to be expended from the Capital Grant established for the station by Cox Cable as a part of the franchises agreements between the governing bodies and Cox Cable. For purposes of this contract, a Capital expenditure shall be any expenditure of funds for equipment, furniture, construction, engineering or any other goods or services associated with the establishment of the studio and the initiation of programming services for the Government and Education Access Television Station, intended to benefit 3 or more future fiscal years. Prior to February 15 of each year after FY 1992-93, the Committee will prepare and submit for approval a separate Capital Budget for funds to be drawn from the station's own Capital account. This account shall be established as of July 1, 1993 by the roll-over of all unused year- end funds from the station's Operating Budget of the previous fiscal year into a Capital account. For this contract, a capital expenditure shall be any single expenditure exceeding $5,000, intended to benefit 3 or more future fiscal years. 2. That the roll-over of unused operating funds of the Committee at the end of any fiscal year into a capital replacement account is hereby approved. 3. That there is appropriated to the Committee the sum of $50,000.00 from the Cox Cable Capital Grant for the purpose of acquiring equipment for the studio. This appropriation is contingent upon the approval of this expenditure by the City of 2 Roanoke and the Town of Vinton. 4. That the County Administrator and the Clerk to the Board of Supervisors are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. The Clerk to the Board is further directed to mail an attested copy of this Resolution to the Clerks to the City Council of Roanoke and the Town Council of Vinton, and to the Chairman of the Roanoke Valley Regional Cable Television Committee. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTS: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Anne Marie Green, Director, Community Relations Paul M. Mahoney, County Attorney Howard Musser, Chairman, Roanoke Valley Regional Cable Television Committee Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 3 ACTION # ITEM NUMBER=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 SUBJECT: Request for Approval of Procedure for Adoption of Cable TV Budgets and Approval of Capital Expenditure COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: The Roanoke Valley Regional Cable Television Committee is responsible for the operation of the Government/Education Access Channel, and the planned studio and equipment which will be needed for taping and airing programming. The Committee, which receives its operating funds from Roanoke County, Roanoke City and Vinton, presents its budget to the three local governments every year for approval, and also requires approval from the governments before expending any of the capital grant from Cox Cable. SUMMARY OF INFORMATION: At its meeting on May 5, the Regional Cable Television Committee approved the concept of placing any unused operating funds into a capital account for equipment replacement. Under the terms of the proposed plan, a capital expenditure is any single expenditure exceeding $5,000, intended to benefit three or more future fiscal years. This new capital account would be established as of July 1, 1993. Currently, any unspent funds from the operating budget would revert to the Cable TV Unappropriated Fund Balance and would required specific appropriation by the three localities in future budgets to be available for expenditure. Due to the rapidly changing technology in the television industry, it is anticipated that the studio will need to update '~ and/or replace equipment on a regular basis. This will especially be true when the capital grant from Cox Cable has been depleted. The automatic roll-over of unused operating funds at year-end into a capital replacement account will simplify the budget process and expedite timely equipment replacement. The Committee also approved the attached Procedure for Approval of Operating and Capital Budgets. This Procedure, which would become effective in 1994, provides the following: o The Committee shall prepare and submit its operating budget to the three local governments prior to February 15 of each year. o The Committee shall prepare and submit its capital budget to the three local governments prior to February 15 of each year. This capital budget will provide for expenditure from the Capital Grant from Cox Cable. o The Committee shall prepare and submit a separate Capital Budget for the use of funds from the station's own Capital account, which is created as outlined above through the roll-over of unused operation funds. The three governing bodies must also approve the terms of this Procedure. The Cable TV Committee also approved the expenditure of approximately $50,000 for equipment for the studio. This equipment is needed immediately, so that the Cable TV Access Director can begin taping and airing informational shows. A proposed equipment list is attached. The three governing bodies must approve this expenditure, as it will be taken from the capital grant from Cox Cable. FISCAL IMPACT: The fiscal impact of the roll-over is unknown at this time, but is not anticipated to be a large amount each year. The expenditure from the capital grant is in the amount of $50,000. This money is available only for this purpose, and does not come from any County funding sources. ALTERNATIVES: 1. Approve the roll-over of operating funds, the Procedure for Approval of Operating and Capital Budgets, and the expenditure of up to $50,000 for equipment for the studio. This will allow the Cable Access Director to begin taping and airing programming even before the construction of the studio, and will implement a procedure to be followed in upcoming years for approval of the budgets for the studio. 2. Do not approve the procedures outlined above. This will delay the Cable Television -~ Committee from proceeding with its directive to provide government and educational access television to the residents of the Roanoke Valley. RECOMMENDATION: Staff recommends Alternative 1. Anne Marie reen Director, Community Relations ~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred To ACTION Motion by: VOTE No Yes Abs Eddy _ _ _ Kohinke _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens cc: File -~ Procedure for Approval of Operating and Capital Budgets Prior to February 15 of each year, the Committee shall prepare and submit for approval its Operations Budget for the forthcoming Fiscal year to the Roanoke County Board of Supervisors, the Roanoke City Council, and the Vinton Town Council. If all three governing bodies approve the Operations Budget, it shall, prior to the 15th day of the forthcoming fiscal year, appropriate the funds from the respective general fund budgets of each governing body's pro rata share. Prior to February 15 of each year, the Committee shall prepare and submit for approval a Capital Budget for funds to be expended from the Capital Grant established for the station by Cox Cable as a part of the franchises agreements between the governing bodies and Cox Cable. For purposes of this contract, a Capital expenditure shall be any expenditure of funds for equipment, furniture, construction, engineering, or any other goods or services associated with the establishment of the studio and the initiation of programming services for the Government and Educational Access Television Station, intended to benefit 3 or more future fiscal years. ** Prior to February 15 of each year after FY 1992-1993, the Committee will prepare and submit for approval a separate Capital Budget for funds to be drawn from the station's own Capital account. This account shall be established as of July 1, 1993 by the roll-over of all unused year-end funds from the station's Operating Budget of the previous fiscal year into a Capital account. For this contract, a capital expenditure shall be any single expenditure exceeding $5,000, intended to benefit 3 or more future fiscal years. -- ~/ Revised Equipment List For Edit Suite 2 S-VHS Record/Play decks Panasonic AG-7750 1 Edit Controller A/B roll Panasonic AG-A800 1 Mixer with 4 input switcher Panasonic MX 50 1 Character Generator Knox K-40 Microfont 1 CD player (brand to be determined) Various cables and connectors 1 Winstead Video Workspace Model E4835 2 13" Color monitors Panasonic CT-1331Y Edit Suite Total $29,015 For Studio/Field Production Camera $13,600 $ 4,300 $ 5,500 $ 3,000 $ 350 $ 300 $ 2,177 $ 1,060 1 Dockable Camera package Panasonic DS-2550A which includes: 1 WV-F250BH Camera Head (3 CCD, 750 lines h-res) 1 WV-VF39 hi-res view finder * 1 Fujinon 12:1 servo zoom lens 1 WV-MC35 camera mounted condenser 1 WV-QT70 tripod mounting adaptor 1 WV-CC71A carrying case 1 WV-DKT70M docking accessory kit 1 AG-7450A S-VHS portable VCR 1 AG-B745 Battery Charger 1 AU-BP220V 2.2 AH battery * 1 Canon 15:1 servo zoom lens to be listed above mic exchanged for the one $11,200 ** Will also need additional batteries ($160 each) and an AC adaptor if a separate one is needed ($515) 1 Bogen Tripod 3036 w/3063 fluid head $ 400 1 Tripod carrying case $ 175 1 Unidirectional hand-held mic Shure SM85 $ 315 1 4 channel audio mixer Shure M68A $ 240 2 Omnidirectional lav mics Shure SM83 $ 511 1 floor model mic stand $ 50 1 desk model mic stand $ 26 Various audio cable & connectors $ 100 1 Leader 5860c Waveform Monitor $ 1,850 1 Leader 5850c Vectorscope $ 2,095 1 S-VHS Camcorder Panasonic AG-455 $ 2,500 3 Batteries panasonic AG-BP212 $ 165 1 Bogen tripod 3165 w/ fluid head $ 182 1 Tripod carrying case $ 175 GRAND TOTAL $49,791 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 RESOLUTION APPROVING A PROCEDURE FOR THE ADOPTION OF THE OPERATING AND CAPITAL BUDGETS FOR THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE, APPROVING THE ROLL-OVER OF OPERATING FUNDS AT THE END OF EACH FISCAL YEAR INTO A CAPITAL REPLACEMENT ACCOUNT, AND APPROVING AND APPROPRIATING $50,000 FOR STUDIO EQUIPMENT WHEREAS, the Roanoke Valley Regional Cable Television Committee (hereinafter the "Committee") is responsible for the operation of the Government/Education Access Channel, and is responsible for making recommendations to the City of Roanoke, County of Roanoke and the Town of Vinton concerning these operations; and, WHEREAS, the Committee receives its operating funds by appropriation from the City, County and Town, presents its budget annually to the City, County and Town for approval, and seeks approval for any expenditures from the Cox Cable capital grant; and, WHEREAS, the Committee at its meeting on May 5, 1993 approved for recommendation to the City, County and Town a procedure for adoption of cable television budgets, the roll-over of unused operating funds at year end into a capital replacement account, and the expenditure of $50,000 for equipment for the studio. NOW THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia: 1. That the following procedure for the approval of 1 ~~~ operating and capital budgets for the Roanoke Valley Regional Cable Television Committee is hereby approved: Prior to February 15 of each year, the Committee shall prepare and submit for approval its Operations Budget for the forthcoming fiscal year to the Roanoke County Board of Supervisors, the Roanoke City Council, and the Vinton Town Council. If all three governing bodies approve the Operations Budget, it shall, prior to the 15th day of the forthcoming fiscal year, appropriate the funds from the respective general fund budgets of each governing body's pro rata share. Prior to February 15 of each year, the Committee shall prepare and submit for approval a Capital Budget for funds to be expended from the Capital Grant established for the station by Cox Cable as a part of the franchises agreements between the governing bodies and Cox Cable. For purposes of this contract, a Capital expenditure shall be any expenditure of funds for equipment, furniture, construction, engineering or any other goods or services associated with the establishment of the studio and the initiation of programming services for the Government and Education Access Television Station, intended to benefit 3 or more future fiscal years. Prior to February 15 of each year after FY 1992-93, the Committee will prepare and submit for approval a separate Capital Budget for funds to be drawn from the station's own Capital account. This account shall be established as of July 1, 1993 by the roll-over of all unused year- end funds from the station's Operating Budget of the previous fiscal year into a Capital account. For this contract, a capital expenditure shall be any single expenditure exceeding $5,000, intended to benefit 3 or more future fiscal years. 2. That the roll-over of unused operating funds of the Committee at the end of any fiscal year into a capital replacement account is hereby approved. 3. That there is appropriated to the Committee the sum of $50,000.00 from the Cox Cable Capital Grant for the purpose of acquiring equipment for the studio. This appropriation is contingent upon the approval of this expenditure by the City of 2 ~~ Roanoke and the Town of Vinton. 4. That the County Administrator and the Clerk to the Board of Supervisors are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. 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ACTION # ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 SUBJECT: Request for funding for Citizens Handbook COUNTY ADMINISTRATOR'S COMMENTS: ~~ Z BACKGROUND INFORMATION: The Board has asked staff to prepare a citizens handbook, which would be available primarily for new residents, but would also provide information generally useful to anyone living in the County. SUMMARY OF INFORMATION: Attached is the draft text of the proposed citizens handbook. It has been reviewed by the Customer Service Resource Committee and the department heads. The format has not yet been finalized, and the book would contain color and graphics to make it more inviting and easier to use. The center of the book will contain a list of important telephone numbers, including the automated numbers, and we will also include an extensive index and table of contents. It is anticipated that the handbook would be ready for distribution shortly before the move to the new administration center in December. Please review the draft and let us know whether you have any comments or suggestions. Staff will be happy to incorporate these in the final document. The cost of printing and distributing the book depends on the number required and the method of distribution: 1 ~~~ PRINTING: No. of Copies Cost per Copy Zbts_t 5,000 .64/copy $3188.30 10,000 .52/copy $5189.29 20,000 .47/Copy $9409.44 40,000 .40/copy $16,000.00 DISTRIBUTION Method Cost Through realtors, libraries, requests for information to the County, etc. $0.00 Mailing to all Roanoke County Addresses (Can go bulk rate at .20/copy - this method is computerized through a mail house and requires little staff time.) $8,000.00 Advertising availability on Cable Television Channel, and mailing to citizens who respond (anticipate approximately 1,000 - this would require significant staff time to address the books.) Regular rate (if book is held to cost of 1st class letter) $2,900.00 Bulk rate (may be able to use, if requests are held and books are mailed at one time) $2,000.00 FISCAL IMPACT: Depending on the alternative chosen, the price ranges from $3,188.30 for printing 5,000 and distributing through free methods to $24,000 for printing 40,000 and mailing to all County households. ALTERNATIVES• Alternative 1. Print 5,000 and distribute through free methods, allowing staff to make an assessment as to future demand for the publication. It would be easy to print more if necessary. Cost: $3,188.30. Alternative 2. Print 40,000 and distribute to all County house- holds through a mail house. This would reach all 2 citizens, and would allow them to information in an require the least distribution. Cost: equitable manner, amount of staff $24,000.00. have the and would time for Alternative 3. Print less than 40,000 and distribute to target groups. Staff would need to determine which groups to include for mailing, and not all households would receive the information. This would require significant staff time for choosing the recipients and addressing the books. Cost: would depend on how many were printed and mailed. RECOMMENDATION: Staff recommends Alternative 2, so that all County households would have access to the information. A second option is Alternative 1 for the first printing, with consideration in future years for implementation of Alternative 2. `~llv~[!V lR, Anne Marie Green Director, Community Relations Elme C. dge County Administrator Approved Denied Received Referred To cc: File ACTION Motion by: Eddy Kohinke Johnson Minnix Nickens VOTE No Yes Abs 3 ~..L~ ~ ~ ~O ° b a ~ LY' ~ ~ N '+' ~ ~ O c~ ~. ~,' w U O ~ ~ W ,~ a~ ~,~ .~'~ > ~ ~ ~~ °~' o `~~° ~ ~ ~°~ o o ~-~ ~ ~'bU gip, ~ '+' a y w a~ F, ~4 ° w. •., '~ O ~ tin U . ~ • ~ y,-, O w ~ .'" 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U b O ~ ~jq cC! O ,., v~ v ~ ~ v ~~~„ .~ ~ •~~, ~ vii U ~ ~ h ,~ ~ .~ y U 'F: .~ ~ cad ~ ~`~'„ v U ~ ~ •~~ ~ a~ ,~ ~ ~ O ~ ~ «i cC , C cd ~ O , c~ ~ w ~ ~ H ~ ~ ,. ~ O A O h ~ N •~ ~ ~ ~ ~ O ~ p ~ N ~ ~ ~ 'b N ~ ~ ~ ,-~ v +~ ~ ~ ~ ~ .~ ~ O ~ cis w, ,p N W Cn ~" v v' ~ cd ° ~ o ~ ° ~ z ~°v~ ~U ~ ~ ~ a~ A°v~ U.~ x ~ °Q W ACTION NO. A-52593-2 ITEM NUMBER ~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 11, 1993 AGENDA ITEM: Request to Appoint Local Official and Business/Citizen Representative to Rural Transportation Advisory Committee of Fifth Planning District Commission. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The attached letter was received from Wayne G. Strickland, Executive Director, Fifth Planning District Commission, announcing the establishment of the Rural Transportation Planing Program. The Fifth PDC is requesting that the Board appoint before June 4. 1993 one official and one business/citizen representative to serve on the Rural Transportation Advisory Committee. The Rural Transportation Planning Program is intended to aid the State in addressing the transportation needs of non-metropolitan areas. Federal funds will pay for 80~ of the planning assistance and Fifth PDC will pay the 20~ match. I have spoken with Terry Harrington, Director of Planning & Zoning, and he has indicated his willingness to serve on the Advisory Committee as the local official. The Board will need to appoint a business/citizen representative to serve on the Advisory Board. STAFF RECOMMENDATION: I recommend that the Board appoint Terry Harrington, Director, Planning & Zoning, to serve as the local official on the Rural Transportation Advisory Committee. Appr ed b mer C. odge County Administrator "' / Approved (x) Motion Denied ( ) motion Received ( ) Harrin~ Referred ( ) offici~ To ( ) Lee B. Busine -------------------------------------------- ACTION VOTE by: Harry C.Nickens No Yes Abs to a,~point Terry Eddy ~ ;ton to serve as local Johnson _~ ~1 representative, and Kohinke -x Eddy, to serve as Minnix _~. ~s/C~t~zen RegreGentative Nickens -~ cc: File Wayne G. Strickland, Executive Director, Fifth Planning District Com. Terrance Harrington, Director, Planning & Zoning ~-y ' l~_'- l.li Ce~_~\~ii it 1, x.1'1. [~~1: i~ii3~Z~Z-~~~ 1'u ~~ iiu; 7:r~y {~;~~~ "Ilti~1.~-.1-11fi {l~~,tnuhr, tiirt~inia _'-11)111 `` ~ ~ ~. ~4~...4 May 4, 1993 M1?MnRANn[]M TO: C.M. Moyer, Jr., Alleghany County Administrator Gerald Burgess, Botetourt County Administrator Richard Flora Craig County Administrator Amer Hodge, Jr., Roanoke County Administrator Steve Carter, Clifton Forge City Manager David Dew, Covington City Manager ;,~.)n:~ FROM: Waynef G: Strickland, Executive Director SUBJ: Planning District Commission to Initiate Rural Transportation Planning Program The Planning District Commissions in the Commonwealth have been working with the Virginia Department of Transportation to initiate a rural transportation planning process. Beginning in 1993, the Virginia Department of Transportation (VDOT) has allocated part of the Highway Planning and Research Funds, made available under the Intermodal Surface Transportation Efficiency Act (ISTEA) to provide transportation planning assistance for non-urbanized portions of the Fifth Planning District. The rural transportation planning program is intended to aid the Mate in fulfilling the requirements of the State's planning process to address the transportation needs of non-metropolitan areas. Funding for this program is to be used in cooperation with VDOT for transportation planning as required by Section 135, Title 23, U.S. Code. Federal funds will pay for 800 of the planning assistance and the Fifth PDC will pay the 200 local match. Enclosed you will find the Rural Transportation Planning Work Program for FY'94. The Work Program was developed by the staff in conjunction with local administrators/managers who provided suggestions for various elements of the program. You will also note in the Work Program that there are some specific work items which VDOT has mandated be included in the Scope of Work. The Work Program covers both regional as well as local projects. One of the main items in the Work Program involves. "program establishment This work element calls for the development of a Rural Transportation Advisory Committee consisting of local officials from member localities, Federal Highway Administration officials, VDOT, and interested citizens and/or officials. In order to expedite the Planning District's rural transportation ~Ilr~hufi~ ( iuiii~'. ~ R~~I~I~~urt l ~,un1~ ~ lr~iitt (~n~i~t~ w fl~nin~~l,r ( ~,uni~ ( it. ~~~ ~ lift~ui F nri„(~ o ~ it, ~:~ , :,~ •.;:'i.... r t ii; ~ k~~,~nul.r o ~ ire .,t 1,~I~~in r I ~~«i; ~~~ i ,n~,~u ~~ / planning process, the PDC would like to organize the Advisory Committee before July 1, with the first official meeting of the this Committee being held in the first two weeks of July. / The Commission.i .requesting that you submit the name of onne local official and ore business/citizen representative to serve on tree Advisory Committee. Please submit the name, address, and phone number of your nominees for the Advisory Committee before June 4 so that the Commission staff will have adequate time to send notification of the July meeting. The Commission staff is very excited about the new rural transportation program in the District. We look forward to working with you as we pursue this project during FY'94. Please contact me if you have any questions. WGS:jlp Enclosure cc: Chief Elected Officials Ava Howard, Chief of Transportation, Fifth PDC Herman Hollins, Transportation Engineer Senior, VDOT ~. ~ _~ RURAL TRANSPORTATION PLANNING WORK PROGRAM FY'94 PI~~1.'~1NING - DLSTRICT OOIvi~'~1ISSION Prepared by the staff of the Fifth Planning ®istrict Commission FY '94 RURAL TRANSPORTATION PLANNING WORK PROGRAM TABLE OF CONTENTS PAGE INTRODUCTION .................................................2 810.1 Program Establishment .........................4 810.2 Data Collection and Update ....................5 810.3 3-C Rural Transportation Planning Process .....6 810.4 Covington Traffic .Circulation Study ...........8 810.5 I-64 Mallow Interchange Study ................10 810.6 FY '95 Rural Transportation Planning Work Program .................................12 810.7 General Technical Assistance .................13 1 INTRODOCTION The Virginia Department of Transportation (VDOT) has allocated part of the Highway Planning and Research (HPR) money made available under the Intermodal Surface Transportation Efficiency Act (ISTEA) to provide transportation planning assistance for non-urbanized portions of the Fifth Planning District. This is -to-aid the state in fulfilling the requirements of the State Planning Process to address the transportation needs of non-metropolitan areas. Funds appropriated under 23 U.S.C. 307(c) (HPR funds), are to be used in cooperation with the Department of Transportation, Commonwealth of Virginia for transportation planning as ~required-by-section 135, Title 23, U.S. Code. These federal funds provide 80~ financing and require 20$ local match. At a minimum the scope of work shall address the following activities: # Review of statewide transportation plan and compilation of local government comments relative to plan updates. # Review of annual Statewide Transportation .Improvement Programs, including all modes. # Assessment of impacts of major developments. # Development of land use data for updates of small urban studies. # Development of regional consensus on priorities of highway and transit programs for consideration by the Commonwealth Transportation Board. # Identification of major regional issues pertaining to transportation safety, road capacity, and accessibility. # Identification of methods to expand and enhance transit services and to increase the use of such services. In addition, the scope of the work shall include other specific activities as requested by VDOT and/or the Federal Highway Administration. The scope of work may also include activities or studies addressing other transportation .planning related issues that may be of specific interest to the region. However, the cost to carry out the entire program must be kept within the financial assistance being provided unless additional local funds are made available- to finance the additional work. The criteria for the determination of eligibility of studies for inclusion as part of this work program are based upon 23 O.S.C. 307(c), Highway Planning and Research. Federal, State, regional and local agencies/governments participating in the preparation of the Rural Transportation Planning Work Program include the Federal Highway Administration, the Virginia Department of Transportation, the Fifth Planning District Commission, the Cities of Clifton Forge and Covington, and the Counties of Alleghany, Craig, Botetourt and Roanoke. •3 810.1 PROGRAM ESTABLISHMENT A. Background and Objective The Virginia Department of Transportation Federal Highway Planning and Research transportation planning assistance to the Planning District. Recognizing that HPR three years for the program, though it is be continued, it is necessary to develop the program. B. Prior Accomplishments None. C. Pro osed Work Elements (VDOT) is administering (HPR) funds to provide rural parts of the Fifth has proposed a minimum hoped the funding would the basic structure for Under. this work element the following tasks will be achieved: 1. Form and convene a Rural Transportation Advisory Committee consisting of local officials from member localities benefiting from the program, Federal Highway Administration, VDOT and. interested citizens and/or officials. 3. Meetings with State and Federal officials and attending relevant conferences and seminars if required. 2. Prepare by-laws, and develop organizational procedures with regard to the rural transportation planning program. 3. Identify local and regional priorities for transportation related issues and develop a tentative list of studies to be done during the next three years to address the rural transportation issues. D. Budget and Funding HPR LOCAL TOTAL 5PDC $11,320 $2,830 $14,150 •4 810.2 DATA COLLECTION AND UPDATE A. Background and Objective In order to support a long-term effort in providing rural transportation planning there is a need to collect and compile relevant data to support transportation planning activities. B. Prior Accomplishments None. C. Proposed Work Elements Work activities include the following: 1. Consult with officials of participating local governments and state agencies, etc:, and investigate various sources of relevant data (Road maps, future and existing land use plans, traffic counts, .socioeconomic data -.relevant to transportation planning, accident data, employment information., etc:). 2. Collect background informat.'.on and invento_ ry data sources pertinent to transportation planning. 3. Collect and/or develop land use data for updates of small urban studies. 4. Obtain local transportation plans, studies and other relevant data including transportation plans from State and Federal agencies. 5. Acquisition of library materials appropriate in support of the transportation planning program. D. Budget and Funding HPR LOCAL TOTAL SPDC $5,968 $1,492 $7,460 5 810.3 3-C RURAL TRANSPORTATION PLANNING PROCESS A. Background and Objective This task provides ,for the general administrative and technical support needed to maintain the rural transportation planning process and ensure a continuing, comprehensive, coordinated (3-C) planning process. B. Prior Accomplishments None. C. Proposed Work Elements At a minimum this task shall address the following activities: 1. Review of statewide transportation plan and compilation of local government comments relative to plan updates. 2. Review of annual statewide transportation improvement programs, including all modes. 3. Asp°ssment of impact of major developments. 4. Development of regional consensus on priorities of highway and transit programs for consideration by the Commonwealth Transportation Board. 5. Identification of major regional issues pertaining to transportation safety, road capacity, and accessibility. 6. Identification of methods to expand and erharce transit services and to increase the use of such services. 7. Review legislative and regulatory activities affecting transportation planning, programming and performance activities necessary to ensure compliance with applicable state and federal rules and regulations. 8. Prepare and submit various reports as may be necessary including quarterly progress reports, financia~. statements and bills. 9. Coordinate activities with regional, local and state agencies involved with transportation planning and programming. 6 10. Provide for the general maintenance and administration of the planning process and associated committees and committee structure.. D. Budget and Funding HPR LOCAL TOTAL 5PDC $5,416 $1,35.4 $6,770 7 810.4 COVINGTON TRAFFIC CIRCULATION STUDY A. Background and Objective Covington is served by an interstate highway and two major primary roads, but the City has traffic circulation problems due to the restricted geometries of roadways and topography. In recent-years Westvaco has been in the process of expanding its operations at its paper mill in Covington. This has resulted in a substantial increase in heavy truck traffic through the City and more truck traffic is anticipated with the further expansion of the paper mill. This study is intended to address traffic-circulation issues and strategies in the City of Covington. B. Prior Accomplishments None. C. Pro osed Work Elements Work activities include the following: 1. Establish a support panel of local officials, residents, business interests and other interested parties. 2. Collect background information such as accident reports, traffic volumes, intersection. design, signal .timing's etc:, and inventory data pertinent to the area. 3. Develop field work maps of the area. 4. Analyze relevant data and determine where. geometric. or other deficiencies may contribute to circulation problems. 5. Investigate better routing alternatives for trucks. 6. Review associated studies and/or regulations that may affect traffic operations and safety in the area. 7. Prepare a draft report of the circulation study including findings, conclusions and recommendations. 8. Coordinate all activities with .local governme^ts, VDOT and other appropriate organizations. 8 D. Budget and Funding HPR LOCAL TOTAL SPDC $5,744 $1,436 $7,180 9 810.5 I-64 MALLOW,YNTERCHANGE STUDY A. Background and Objective This interchange, involving three traffic signals and approximately 15 turning movements in the space of about 800 feet, is the most accident prone location in the entire Alleghany .Highlands; and a variety of safety concerns need to be addressed. This study is meant to address the immediate problems and long-term needs related to the existing roadway alignment and traffic control devices in the area. The study area will include the .interchange at 'the intersection of I-64 and Route 60/220, Intersection of Route 60/220 with Route 1104 and Route 647 and the entrance and exit to the Mallow mall. B. Prior Accomplishments None. C. Proposed Work Elements Work activities include the following: 1. Establish a support panel of local officials, residents business interests and other interested parties. 2. Delineate the study area, collect background information such as accident reports, traffic volumes, intersection design, signal timings etc: and inventory data pertinent to the study area. 3. Develop field work maps of the study area. 4. Review associated studies and/or regulations that may affect traffic operations and safety in the study area. 5. Conduct traffic flow, accident and intersection analysis as may be required. 6. Make recommendations as may be necessary. 7. Make draft report and finalize. 8. Coordinate activities with local governments, Virginia Department of Transportation and other appropriate agencies/organizations. 10 D. Budget and Funding HPR LOCAL TOTAL $3,760 ~ $940 $4,700 it 810.6 FY '95 RURAL TRANSPORTATION PLANNING WORK PROGRAM A. Background and Objective This task provides for the annual preparation of Rural Transportation Planning Work Program for the upcoming fiscal year (i.e. July 1 1994 to June 30 1995). B. Prior Accomplishments None. C. Pro osed Work Elements This activity includes the following items: 1. Review information/requirements and other materials relating to Work Program preparation. 2. Solicit input for proposed work tasks from local governments, interested agencies, organizations and the public. 3. Prepare work tasks and budgets. 4. Identify funding sources and amounts. 5. Prepare Rural Transportation Planning Work Program document. 6. Secure needed approvals from Rural Transportation Advisory Committee, Virginia Department of Transportation, Federal Highway Administration, and ocher agencies/organizations as appropriate and/or necessary. ?. Conduct required review process and distribute final Work Program to member agencies, organizations and local governments. D. Budget and Funding HPR LOCAL TOTAL SPDC $3,640 $910 $4,550 12 810.7 GENERAL TECHNICAL ASSISTANCE A. Background and Objective The scope of this work will include staff support for specific transportation planning activities as requested by member jurisdictions, the Virginia Department of Transportation and/or the Federal Highway Administration. - B. Prior Accomplishments None. C. Pro osed Work Elements Work elements will be defined based on requests from member jurisdictions, VDOT and/or the Federal Highway Administration. An example of a project which might be done under this work element. would be to assess the impact of new large-scale development (industries, commercial centers, sub-divisions ete:) on transportation facilities. D. Budget and Funding HPR LOCAL TOTAL SPDC $4,152 $1,038 $5,190 13 RURAL -~pN3PORTATION PLANNING PRO~lECT3 14 FY '94 A-52593-3 ACTION # ITEM NUMBER ~"~ MEETING DATE: May 25, 1993 AGENDA ITEM: Request for Appropriation to the 1993-94 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: ~~/ ~ BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1992-93 was $2,142,302. The board-adopted budget for 1993-94 is $2,305,470. The Regional Program began operation during the fiscal year 1986-87 with six school divisions involved in serving two (2) disability populations: autistic and severe/profound disabled. All programs were housed in Roanoke County schools. The following populations were added during the 1990-91 school year and continue to be served in the school divisions of Roanoke County, Roanoke City, Botetourt County, and Franklin County: Multiple Disabled - MD Deafness/Hearing Impaired - D/HI Multiple Disabled/Visually Impaired - MD/VI Dr. Eddie L. Kolb, director of pupil personnel services for Roanoke County Schools, will be present to answer any questions related to the program. FISCAL IMPACT: Revenue received from state funding and participating school divisions based on a per pupil cost will offset expenditures. STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1993- 94. C~~~r-u/ Frank J. Spar s Elmer C. Hodge Supervisor of Special Education County Administrator .D -.~ ------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x ) Motion by: uaYT r Nicken~Eddy x Denied ( ) o approve Johnson x Received ( ) Kohinke x Referred ( ) Minnix x To Nickens x cc: Attachment cc: File Diane Hyatt, Director, Finance Dr. Bayes Wilson, Superintendent, Roanoke County Schools . - ~ r'tOAN ~, F z c~ 2 a s OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 24153 ~~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 13, 1993 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RE: APPROVAL OF 1993-94 BUDGET FOR ROANOKE VALLEY REGIONAL BOARD Moved by Charlsie S. Pafford and duly seconded, the 1993-94 budget in the amount of $2,305,470 was approved for the Roanoke Valley Regional Board low incidence population. ..~---~ _... ,,- ACTION NO. /~ ITEM NO. V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 22, 1993. The titles of these ordinances are as follows: (1) An ordinance to amend the official zoning maps of Roanoke County by rezoning 767.33 acres of land from AG-3 and AG-1 to EPD (Explore Park District), located in the Vinton Magisterial District, upon the petition of the Virginia Recreational Facilities Authority. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK"S OFFICEa ~. ~-/ STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 22, 1993. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~.m Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens Vote No Yes Abs For staff use only ~ `~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (x703) 772-2068 FAX (703) 772-2030 date race' •~, i received by: applicati n fe PC/BZA date: placards issued: BOS date: Case Number: yy ,r, ~ ij :;:; ii i j~ i'yi Yi iii';%t ~}`f t'J~:?! 1!w: YE'11 ~ •'~'.~~ ii? iiii i i;i;;' i ii;;::i' i:; i;;;j i;;i;;ii:;:;;:i;?;i~ ~Ejii iijiiijiiiii:?:i si? iE' iii iii i::iE iii::ii i::: Check type of application filed (check all that apply): Explore Park Zoning ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Virginia Recreational Facilities Authority Address: 101 South Jefferson Street, ~i.,th Floor Phone: 345-1295 Zip Code: 24011 Roanoke, Vir inia 24011 Owner's name: Virginia Recreational Facilities Authority Phone: 345-1295 Address: 3900 Rutrough Road, SE Zip Code: 24014 Roanoke Vir inia 24014 Location of property: Tax Map Number: See Attachment I 3900 Rutrough Road Magisterial District: Vinton Community Planning Area: Mt . Pleasant Size of parcel (s): 24 Existing Zoning: See Attachment I - AG3 and AG1 767.33 acres Existing Land Use: Vacant anti Open Space sq.ft. Proposed Zoning: Explore Park Zoning For staff use on/y Proposed Land Use: As contained in the Explore Park Master Plan use Type: Dated: December, 1987 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES X NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: N/A Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Consultation Application Justification ws v ws v 8 1 /2" x 11 " concept plan Application fee '.~~~a: Metes and bounds description Proffers, if applicable ~% Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the o net. Owner's Signature: 20~~rCT ~C.UG/,U,f'taC. • For Staff Use On/y: Case Number Applicant Virginia Recreational Facilities Authority (VRFA) The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. IThe Explore Park District was established by Roanoke County to provide a designation reserved solely for activities associated with Explore Park. Explore Park is submitting the Master Plan activities within the 767.33 acres requested for rezoning. These five (5) basic activity experience areas include: 1. American Center for Rare and Endangered Species. 2. The Environmental Education Center of Virginia and Wilderness Lodge. 3. American Wilderness Park (Zoological Park of North American Animals). 4. Native American Park (featuring Eastern Woodland culture). 5. Blue Ridge Town (Buildings and Cultural Activities of 1750-1850). Also provided for reference is the Blue Ridge Town Plan showing cultural activity areas for an 1840s farm, 1803 tavern, 1850 church and school, late 1700 fort, variable bed and breakfast zone, and environmental education center. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The Explore Park District was established to provide for a diversity of activities all under one umbrella zoning classification. Explore Park is an outdoor classroom and livin history museum enabling visitors to learn about land, wildlife, and early American civi- lizations through a diversity of experiences. In Explore Park, visitors will experience period western Virginia culture of 1750-1850 interactive with plants and animals native to our area. Environmental education will also be taught at three levels--individually t visitors with high tech interactive computers; classrooms of school children from elemen- tary through high school to college; and, continuing education to adults to refocus on current issues of our time. Explore Park's "natural areas" will become the outdoor classroom so necessary to understand today's complex environmental issues. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Explore Park is being developed in concert with its varied, existing topography. All development will be laid gently on the land so as to not interfere with most existing vegetation and rolling terrain. The VRFA has already declared over two-thirds of its parklands as natural, open space lands to be left basically untouched except for nature and walking trails. The entire circumference of the park is buffered from the surrounding neighborhoods with at least a 300-feet wide natural area. Public utilities (water and sewer) will be delivered to Explore Park only as needed as th park's growth matures. In the interim, wells and septic systems serve the park well. i ~ -~ 1 ROA19OICE COONTY UTILITY DEPARTMBNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOSED DEVELOPMENT Date April 23, 1993 Virginia Recreational Name of Applicant Facilities Authoritv Phone 703/345-1295 Address of Applicant 3900 Rutrough Road Roanoke, VA 24014 Name of Developer Phone Address of Developer Name of Design Engineer Richard B. Burrow Ph on a 703/345-1295 Address of Design Engineer 101 S. Jefferson Street, 6th Fl. ; Roanoke, VA 24011 Name of Contact Person Name of Proposed Development Type of Development and proposed number of units (Be specific) No additional water or sewer service at this time. Location of proposed development (FURNISH COPY OF MAP AND PLANIME`I`RIC NUMBER) Size of proposed development in acres: Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum feet MSL. Maximum feet MSL Is this application for a development that will be a part or section of a larger future development? No Yes If yes, provide map of entire area if available. (OVER) Signature of Applicant ~~ ~. t-,e ~. ~'~'i ~ (~ 1 ~ a ^/: ~ j . o~ o~~~ ." ~~~ ~ z .~ z, ~ ~, ~ VICINITY MAP ~, ~ ~~ .~ paY ~~ Bw~ ~ ~. ~i_ - . ~ ~- ~ / \\ \ 1 ^ J ~`~ ' / ~ O ~_____~ 4 \\~ ~_ ~ w~r.wY~ \\~ i f~T 'I` ".eon ~~~ ~~~ ti~ ~~ - ~ - ~.-. ~-/ Q NORTH ` 0.0A,y °. +,. DEPARTMENT OF PLANNING Z' ~ AND ZONING °,~ ? . a ' ~e~e F1~1t_C'C-iE ~ ~~k~tiZt i 1( ,i Rezoning Application Supplemental Information by Virginia Recreational Facilities Authority for Explore Park District Submitted by: Richard B. Burrow Project Engineer April 23, 1993 Supplemental Information for Rezoning Application Explore Park District Virginia`s Explore Park is being developed in conformance with the Master Plan book published by The River Foundation in December, 1987. Copies of this now out-of- print publication are available for review in the Planning Department offices at Roanoke County. The rezoning application process for the Explore Park District (EP designation) suggests that the rezoning packet be accompanied by graphic and written information to supplement the basic application packet. With this in mind the following fifteen (15) statements should help to supplement and clarify the initial application package. 1. TABULAR SUMMARY OF ALL TAX PARCELS PROPOSED FOR REZONING Attachment I is a tabular summary of all tax parcels proposed for rezoning. Additionally, county tax maps 71.00, 71.03, and 80.00 have been attached with the parcels proposed for rezoning designated by color. Lastly, an Explore Park Master Plan map is attached for reference. 2. CURRENT INFORMATION ON THE EXISTING ZONING AND LAND USE OF EACH PARCEL PROPOSED FOR THE EP DISTRICT Attachment I shows existing zoning and land use of each parcel proposed for the EP district. 3. CONCEPT PLAN SHOWING FUTURE ADDITIONAL PARCEL WHICH MAY BECOME A PART OF THE EXPLORE PARK DISTRICT Attachment II lists potential future acquisition parcels. In the case of four of these parcels, the Virginia Recreational Facilities Authority (VRFA) currently owns a portion of the parcels. For three parcels on Map 71.03, the VRFA owns 1/6 of each parcel; and, for one parcel on Map 80.00, the VRFA owns 50%. Most of the remaining parcels to be potentially acquired in later years are on the north side of the Roanoke River adjacent to the Blue Ridge Parkway and Hammond Drive, Route 1029. 4. A DESCRIPTION AND ANALYSIS OF EXISTING SITE CONDITIONS. Explore Park is located on the north and south sides of the Roanoke River and mostly east of the Blue Ridge Parkway. The Roanoke River enters a river gorge once its waters pass through the Roanoke Valley and flow east to Smith Mountain Lake. Therefore, for the two miles of river adjacent to Explore Park lands, from the Blue Ridge -2- Parkway east to the confluence with Back Creek, the topography is sloping to the Roanoke River and several drainage ravines are noticeable. Most park lands are heavily wooded with forest about 35 years old. Much of the park area timber was Iast harvested in the late 1950s. The Roanoke River flood plain is easily identified on the site; and no development will take place within the flood plain. On the north side of the park, on tax map 71.00, the area is distinguished by an almost flat farming site near the Blue Ridge Parkway and Hammond Drive, Route 1029. South of the farm land, the topography drops about 160 feet on a steep slope to the river. The slope is interrupted by the Norfolk-Southern Railway main line traveling east- west through the gorge about 70 feet above the river elevation. East of the farm land, Pine Mountain rises to an elevation of about 1400 feet. Both the river gorge and Pine Mountain lie within natural areas designated by the VRFA. (Note Attachment III) The gorge is in the River Gorge Wildlife Corridor Area, and Pine Mountain is in the Pine Mountain Natural Area. On the west side of the park, immediately west of the Blue Ridge Parkway, on tax map 71.03, the area is mainly sloped farm and wood lands with a few residents. This area slopes north to the Roanoke River and the APCO Niagara Dam. This area lies within the Highlands Ridge Wild Area, as designated by the VRFA. The main acreage of the park contained in the rezoning application is east of the Blue Ridge Parkway, south of the Roanoke River, north of Rutrough Road, and west of Back Creek. This area slopes north toward the Roanoke River, contains several major natural drainages, is mostly wooded with hardwood trees. This area also contains the Back Creek Wild Area, and the Boundary Buffer Area (300 feet wide along Rutrough Road), as designated by the VRFA. The Back Creek Wild Area, located just west of Back Creek, and south of the Roanoke River, contains a potentially significant Native American encampment area originally identified by the National Park Service in the Roanoke River Parkway Environmental Impact Statement. This potential archaeological and historical resources site will be protected and slowly analyzed over time in full cooperation with local and state archaeological agencies and societies. If the potential site materializes as a historically significant area, educational programs will be developed for school children and adults to participate in and learn about archaeological surveys. The American Center for Rare and Endangered Species (ACRES) farm is located just east of Rutrough Road, south of the Roanoke Regional Landfill. The ACRES farm, about 51 acres in size, is currently an active farm for bison, draft horses, Red Wolf breeding, and Chestnut tree planting. The farm is mostly open space containing pasture and hay fields, with some wooded areas. The slope is eastward starting at Rutrough Road, with a drainage ravine through the middle of the property. Two houses are located near the stormwater detention/stock-watering pond. -3- 5. GENERAL LAND USE PLAN The Explore Park Master Plan schematic is attached for reference. Explore Park is an outdoor and living history museum enabling er °roftexl erience~s ont fined dl wildlife, and early American civilization through a div y P the five (5) basic activity experience areas including: 1. American Center for Rare and Endangered Species (ACRES) 2. The Environmental Education Center of Virginia and Wilderness Lodge 3. American Wilderness Park (zoological park for North American species) 4. Native American Park (featuring Eastern Woodland cultures) 5. Blue Ridge Town (buildings and cultural activities of 1750-1850 era) The American Center for Rare and Endangered Mountain Zoos)The ACRES site venture with the Blue Ridge Zoological Society/Mil provides the zoo with much needed space, off public view, with which to engage in rare and endangered species recovery and breed s Well ~s bison and draft horses. Future endangered Red Wolves and Chestnut trees, endeavors will expand the breeding programs to other species. Explore Park is also the location of the Environmental Education Center of Virginia. The education center will offer learning opp°hoollchildren usinlg the park as visiting the park for recreational purposes; classes o an outdoor classroom; and adults taking in-service, or continuing education short courses to maintain their professional certification. The Wiud trnand w llework w ~h t e on the north side of the Roanoke River in Bedford Co y education center to provide all levels of environmental learning. Other activity areas within the park will include a 500 acre zoo of North American wildlife (American Wilderness Park), and a Native American Park to tell the story of the Appalachian region's indigenous people from their viewpoint. The Blue Ridge Town is the park's first phase of construction and contains a number of historic buildings and associated activity areas. The settlement is described in greater detail in the next section. -4- Attachment I Land Parcels to be Rezoned for Explore Park District Parcel Tax Map Number Acreage Existing Land Use Zonin 1 71.00-1-3 47.70 Farming AG-3 2 71.00-1-6 5.93 Single l~amily AG-3 3 71.00-1-8 2.00 Single Family AG-3 4 71.00-1-12 9.00 Farming AG-3 5 71.00-1-13 33.05 Farming AG-3 6 71.03-1-10 24.16 Farming AG-1 7 71.03-1-11 3.75 Farming AG-1 8 71.03-1-15 18.78 Farming AG-1 9 80.00-1-34.2 3.83 Open Space AG-1 10 80.00-1-34.3 0.07 Open Space AG-1 11 80.00-1-35 21.96 Open Space AG-1 12 80.00-2-32 8.67 Farming AG-1 13 80.00-2-33 23.00 Farming AG-1 14 80.00-2-34 13.86 Farming AG-1 15 80.00-2-35 5.00 Farming AG-1 16 80.00-2-36 0.30 Farming AG-7. 17 80.00-5-24 488.28 Open Space AG-1 18 $0.00-5-26 10.00 Farming AG-1 19 80.00-5-27 18.12 Open Space AG-1 20 80.00-5-29 22.66 Open Space AG-1 21 80.00-5-30 1.00 Open Space AG-1 22 80.00-5-31 2.23 Single Family AG-1 23 80.00-5-32 2.23 Single Family AG-1 24 80.00-5-34 1.75 Open Space AG-1 24 Parcels Totaling: 767.33 Attachment II Future Acquisitions for Explore Park District Parcel 1 2 3 4 Tax_Map Number Acrea e Future Use Current VRFA Ownershi 16.6°l0 16.6% 16.6% 0 °I~ 71.03-1-9 13.70 71.03-1-13 22.50 71.03-1-14 18.78 80.00-5-4 258.00 5 80.00-5-17 13.95 Natural Area Natural Area Natural Area Nature Trails/ Festival Area Natural Area 50 °I~ 6 71.00-1-1 88.53 Am. Wilderness Park 0% 7 71.00-1-2 46.38 Am. Wilderness Park 0% 8 71.00-1-4 28.56 Am. Wilderness Park 0% g 71.00-1-5 4.35 Am. Wilderness Park 0% 10 71.00-1-7 8.86 Am. Wilderness Park 0%~ 11 71.00-1-11 92.49 Am. Wilderness Park 0% Attachment III ..,1 l'.(' if /'` yr ~ ___ . ~~~r%; 4- •r ,~ .~` ~ ~ o ~, :,"~ nr 1 ~~~i1~. r~~ ~. VIRGINIA RI:CRI?A~I'IONAI. I~ACILI`l,ll•,S AU`1'I--IORI`L'Y Rt:iOLUTION TO DtSIGNA'C1: NA`L'Ul'l\L ARLAS WITHIN VIRGINIA'S LXI'.LORL PAkIC The >3oard of Director: of tl~te Virginia Rte.creational racil:~tiet; Authority (Vlt['A) ~-t s nut~rterly mt~etinc~ }tell on nctoUcr ft, 1991, nr~tkes the loLluwin~ Rec-ita.1_;: 1. W'her.eas, at its April ll, 1991 meetirtg, the VItL~A agreed that ,action should Ue t,Lkerl tc~ a~:.~it)n.rr.e siOrtiLLc,snt l~~r[cel:_; oC the I:xplorc~ 1.'ark trite not to be Llevt~lol)ed, to reu;.-in "N,rtur.al '. , <ancl 7>,reas , ?. Whereas "Naturll Arens" ar.e defined as areas where destructive Ttunt.tn impact- is to be kept to a mir~timunr. DcvcloPrnent prohil)i.ted cxc~I)t Lot f.r,ot anal horse tr<tilr.;, hiking ~>,1telter.s, ii Limit aid r;t~-:ttiort~~, and llllr'tOr 5LlhpOrt: centE~rs i'_or t to ~tl=c)rt"~Ilti:Ilt.LOrlCt~l. I~Jpn-COT15Ll11lpt1VC ~1CtLVltlt'ri SUGlt a'; 1t:Ll:tn<~, birdw~itcliin~_I, r~c.ologic~~l study, and wildlife oh~.ervat~otlpf iY c.'d. TLti ~ racer. it>L.ioit on QevelUl~ur~.rtt C1QC5 ncyt a ~.L to cncour.:r ~ p . vehic,uL:tr- accc~s~; routai; idt_:nt:ii: itad in bl;.rck dots on tltc m~th nor to tltc Ia.Luc .Ridr~ie Parkway right oC w.-y nor to L:IZe Nor Lolk r;attthr~rn r.igltt c)[ w~ty; curd . Wht~r.eas, six 11.'ttttral Areas hrtvc been ~i denti£ied a._, suited to this L~urpo;e in l:xploi..~ Park. 'L'he:Lr Uoundat~Le-; ~tr<: di~i_Lned on tTtc .aecump~.-nyinca urctl). '1'itt~y have Lt::en c~:LVCn th~~ 1o:Llowincl name ~ and nunther ~~ . #1 . Boundary l~~t 1. fer Area (300' deep around edge of park) . it;?. River Go.T~7c Wi.ldli.i_e Corridor. it3. 11tc•k Creek Wilc1 Art~•i. it~t • ilic]hlands Ridc~c WLtd Are,:t. jt5, Pine. Mc~untrrin t~latur.al Arm:a. itG. ll~trdy r:~eit Natur;-.L Are~.t. NOW `C111.R1:FUR1: l31? IT 1'. k:`~OLV1iD, that the I_lar:Lrd of Dirc,ctors oC the Virginia RL:crr.ztiottal L~:~ci.tit.ies Authority clc:signat-c:s the s:Lx ly dts:ined and sltowtt on the- ac.t~umPanyin~l Nar_urr.Ll Arens a~3 pT'CV10uS. ntap and Prohibits Luture cluvelol)mant t-.1zer.ein, crxcel~t as rtotc~l above, with u~:.t~ oL- the are~ta l:i~nited to nan-con:;umPtive recrcati.anal and educ~at).onal ac~tivitic:s; and Illy IT LUl2'1'lILR 12F.`~O.LVLD th~-t the VRI'A renuests the staL1= oL The River rounc:l,.ttion to 1)ur.sue Lurthur study oL the de~~.Lc~n~Ltc~l 101 `~i~ulll ]cfl~r~~tm Str~ct~SixJ.ll I~loorl~o;1111)kt',Virt;iitiJt21011~("l0:`~)3•I~;-1295 Natural Areas and other Explore property, including but not limited to a biological inventory by f...aculty and students of Virginia Polytechnic Institute, the assessment of ecologically sensitive areas, and recommendations concerning boundaries of additional such areas; and I3L IT FUR'1'EIER RESOLVT.ll that the VRFA requests the staff of_ The River Foundation to contact the Virginia Outdoors Foundation and other state agencies regarding possible future designations of the parcels as official Natural Areas, registered with the Commonwealth of Virginia, or equivalent status via dedication of conservation or open space easement. This resolution is adopted this 8th day of October, 1991. %~~ ~--~. ~ _ ~-s.~, ~---~ Cis----- - L Chairman L. Hamlar, Virginia Recreational Facilities Authority ~ , „ i~~.~2 ,cam' ~.~ ~i~ ~(~, ~ ~ --~ ~:,: ~~' , jam-" ` ,. •'. / s r Y ~+ ~, ~` G~~ tic ~ r\ ~^~~ ~ . (~~ ~ soli ~ ). ~ r ~~•<+~/ ~j. ~..~ ,;. ~ r~~ _ ~ . )~~/~` ,L% (((""~~~~~\~\\~//~Ir.~-/////ti.~y`,.~ a ~.l ~J'~/.~ly{Fl ^Y ~,~ ~\~~Q ~JFII` ~~~~~..-/ ~ ~~ ~r~ r ~-~~~, ~ \ ~ / \ V//~1 ~lJI f ,) ~~ ~i * ~ ~ i/! uk+'"~r~ ~. r~'.v L~ / UI ~1~1~ ~`'N ~, Jii~~ , ~~ ~ r - ,(' ~; ~~ ` ~~ ll~ ~~° tom' ; . ~ `` ~ ;l / ~ ~ ' ~~_/~i~ -~',`~' ~~ r -' is " ' ~~/~' _- ^(~ ~`V ~~L~'~'1 .~~,~t~-i i~'~.. Vn~S ~.i.L~\. ,rte ,a1J~~.~i ~~~~.J- ~ -__0'DO~n .JJ-- --- ` r r ~~ , ' - - ~ /ill '~ 11"\ r _.I __r^1--~20~ A;~~~~Hl'? '1/~ ~ (//`~~~~~`~_`~ "~~'r !l<~~ I~` ~~`,.)`' ~j~tf/~\\ll ))~.~~~ ~ r~~i~~''`~ I /. ~f,% v yy ~i:. ~ `~~l~r ~ I`I`~~ \ ~.> i ~ 11 ~ ~~~\~, r • ~ ~~~/J, til1J n ~• K.A./ ~ _ _-i 1.tl I.A, .~~„'-~ ~l ~~ r; ~,r ~ ;,» ~ ~r ~~L-..fir ~:' 1 /..' _ 1 r~~ J I ~ ~, o w z ~ ~,- ~~ n y~j,( ('~ _~1f ~C ~ ~ • d e :J u i k fr ry ; N \~~ ,~ ~~II~~ r 11 O ~ ~\, ~~~ 11' ~ I \\~~. r~-/•=/~~ ~ OG Uj 5 a x \J\\ ~L c~__~ ~ ~ '.~ - .~~•.~~ •~.~'s .~,,,~ , ~ ~ ~ 1~~--, ,~ , ~ /~ / ~ •'~ ' ~ 1 I~ SIB ,~ ' .1 _ ~.1 :, '~~;'~ f ~` ~~. ~/"; ~ ,~,;: ..; ,~( ~ ACTION NO. ITEM NUMBER ~~ '_~ AT A REGULAR MEETING OF THE BOARD OF S INISTRIATION CENTEROKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADM MEETING DATE: May 25, 1993 AGENDA ITEM: First Reading of the Fiscal Year 1993-94 Budget Appropriation Ordinance. a-µ./ ~~G..~S~ ADMINISTRA'TOR'S COMMENTS: /~. 'z""- ~2~" °'~-~ ~~,~„~°~ COUNTY ~ ~ ~ ~~~~~ , ~ G~ ~ ~ ~~ ~ ~ SUMMAR OF INFORNiATIO The 1993-94 fiscal s held ongA ri1 27r 1993 to receivB warrdtten Supervisors on April 6, 1993. A budget public hearing wa P and oral comment from the public concerning the proposee 993894 f s~cal yeag Budget Appr pb ation Board on May 11, 1993. Attached for your approval is th Ordinance. The total County budget is $172,511,953. This includes all interfund and intrafund transfers. The budget net of transfers is $127,108,072. STAFF RECOMMENDATION: The format of the ACApmropehensiveOAnnual Financ al Report.eThe conform with the reporting basis used at year end m the p new fornnat will allow for the same level of budget compariso~e isersonne 1 operat ng lland caepital Accounting Principles for financial reporting purposes. P expenditure categories have been combined into a total d ~ d basis forCounty Funds as has been u ed will also more consistently apply the appropriation on a to appropriate School Funds in the past. Staff recommends approval of the first reading of the 993. Also staff w 11Bncdlude,Anthe June 8 Ordinance. The second reading is scheduled for June 8, 1 board report, the 1993-94 Classification Plan. This plan is currently being updated to include the Salary Survey changes. Respectfully submitted, ![ 1 ~~ /~ Reta R. Busher Director, Management and Budget Approved by, ~;~~ Elmer C. Hodge County Administrator 1 ~- ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Eddy - - - Johnson ,.._ .- - Kohinke ._ - - Minnix _. .- - Nickens _. -. - 2 y-~ AT A REGULAR MEETING OF THE BOARD ~ COUNTY ADM NISTRA TON COUNTY, VIRGINIAC LATER ON TUESDAYOMay 25, 1993 ORDINANCE APPRY~R BUDGET FOR OR THE 1993-94 FISCAL ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on Aril 27, 1993, concerning the adoption of the annual budget for Roanoke County for fiscal P year 1993-94; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 1993, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 25,1993, and the second reading of this ordinance was held on June 8, 1993, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1993, and ending June 30, 1994, for the functions and purposes indicated: 3 REVENUES: GENERAL FUND: GENERAL GOVERNMENT YOUTH HAVEN II LAW LIBRARY RECREATION FEE CLASS INTERNAL SERVICES GARAGE II TOTAL GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS FUND WATER FUND: WATER OPERATIONS 1991 WATER REVENUE BONDS WATER REPAIR AND REPLACEMENT RATE STABILIZATION WATER SURPLUS TOTAL WATER FUND SEWER FUND: SEWER OPERATIONS SEWER REPAIR AND REPLACEMENT TOTAL SEWER FUND TOTAL COUNTY FUNDS SCHOOL FUNDS: OPERATING CAFETERIA GRANT TEXTBOOK CAPITAL BUS TOTAL SCHOOL FUNDS TOTALALLFUNDS ~~/ 374,990,016 334,672 33,800 533,403 1,262,388 237,166 --577,411,447 58,226,611 S75~000 56,663,666 133,410 350,000 863,142 719,886 58,732,104 53,631,839 187,694 53,819,353 598,264,713 S68,133,405 2,880,000 2,298,023 693,973 149 17 90,318 574,247,238 S 172,311,933 4 EXPENDITURES: GENERAL GOVERNMENT: GENERAL ADMINISTRATION 5214,839 BOARD OF SUPERVISORS 203,247 COUNTY ADMINISTRATOR 99,981 COMMUNITY RELATIONS 289,900 ASST. CO. ADMINISTRATORS 67,028 PROPERTY MANAGEMENT 315,327 HUMAN RESOURCES 228,107 COUNTY ATTORNEY 607,090 ECONOMIC DEVELOPMENT __________ S2,025,519 CONSTITUTIONAL OFFICERS 5479,647 TREASURER COMMONWEALTH ATTORNEY 362,761 5,048 VICTIM/WI'INESS COMMISSIONER OF THE REVENUE 501,444 70 CLERK OF THE CIRCUIT COURT 545,6 gg5~43 SHERIFF'S OFFICE CARE & CONFINEMENT OF PRISONERS 2,422,974 __________ 55,303,087 JUDICIAL ADMINISTRATION 586203 CIRCUIT COURT 26,183 GENERAL DISTRICT COURT 930 MAGISTRATE 11,929 J &, DR COURT 79400 COURT SERVICE UNIT __________ 5204,645 MANAGEMENT SERVICES 5583,448 COUNTY ASSESSOR 554285 FINANCIAL PLANNING 70,200 PUBLIC TRANSPORTATION 110224 MANAGEMENT AND BUDGET 1,102,758 RISK MANAGEMENT 246,821 PROCUREMENT SERVICES __________ S2,667,736 PUBLIC SAFETY 54,394,022 POLICE 960 TRANSPORTATION SAFETY COMM 260 E911 MAINTENANCE 2,790,893 FIRE AND RESCUE _________. S7,44S,875 COMMUNITY SERVICES 5223,194 GENERAL SERVICES 2,419,692 SOLID WASTE ENGINEERING AND INSPECTIONS 1,387,125 BUILDING MAINTENANCE 961,628 356,904 PLANNING AND ZONING 20,612 PLANNING COMMISSION __________ 55,369,155 HUMAN SERVICES 51,037,880 GROUNDS MAINTENANCE 1,055,098 PARKS AND RECREATION -- PUBLIC HEALTH SOCIAL SERVICES ADMINISTRATION PUBLIC ASSISTANCE INSTITUTIONAL CARE SOCIAL SERVICE ORGANIZATIONS CONTRIBUTIONS HUMAN SVC ORGS CONTRIBUTIONS CULTURAL ORGS LIBRARY VPI EXTENSION ELECTIONS ANIMAL CONTROL NON-DEPARTMENTAL EMPLOYEE BENEFITS MISCELLANEOUS INTERNAL SERVICE CHARGES TRANSFERS TO OTHER FUNDS TRANS TO DEBT-GENERAL TRANS TO DEBT SERVICE-SCHOOL TRANSFER TO CAPITAL TRANSFER TO SCHOOLS TRANSFER TO SCHOOLS-DENTAL INS TRANSFER TO GARAGE II TRANSFER TO YOUTH HAVEN II TRANSFER TO SEWER UNAPPROPRIATED BALANCE BOARD CONTINGENCY ADDITION TO FUND BALANCE TOTAL GENERAL GOVERNMENT YOUTH HAVEN II LAW LIBRARY RECREATION FEE CLASS INTERNAL SERVICES: MANAGEMENT INFORMATION SYSTEMS COMMUNICATIONS TOTAL INTERNAL SERVICES GARAGE II TOTAL GENERAL FUND 387,533 1,994,074 1,231,830 27,500 119,332 ? 1,033 76,708 1,209,147 121,787 174,890 171,369 S7,698,221 S 1,476,423 879,640 890,786 53,246,831 54,390,987 1,740,492 25,000 34,019,760 211,680 100,000 23,000 335,340 540,848,259 S 100,000 80,668 S 180,668 574,990,016 ~/•1 5334,672 533,800 S533,405 $761,946 300,442 51,262,388 5237,166 S77,411,447 6 ~"7` ` ! 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3, 'T'hat all funded outstanding encumbrances, both operating and capital, at June 30, 1993, are reappropriated to the 1993-94 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1993, and appropriations in the 1993-94 budget. 5. That all school fund appropriations remaining at the end of the 1992-93 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1993-94. s i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TIIESDAY, MAY 25, 1993 ORDINANCE 52593-4 DONATING ROANORE COUNTY'S INTEREST IN CERTAIN REAL ESTATE TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FOR RUTROIIGH ROAD IMPROVEMENTS. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, namely road improvements; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on May 11, 1993; and a second reading was held on May 25, 1993, concerning the donation of Roanoke County's interest in a 10-foot right-of-way fronting on Rutrough Road (approximately .52 acres) for the road's improvement; and 3. That this portion of County property be, and hereby is, conveyed to the Virginia Department of Transportation; and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Joyce W. Waugh, Economic Development Specialist Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney Jeff Echols, Resident Engineer, VDOT John H. Parrott, Chairman, Roanoke Valley Regional Solid Waste Management Board Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Item No. ~""~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: May 25, 1993 AGENDA ITElI: Donation of Real Estate Interest to the Virginia Department of Transportation (VDOT) for Rutrough Road Improvements (Ordinance attached) "' ~gLnJmv ADm~rS'~'RATOR' S COMI~IIENTS : ~ L ~!/~''"~ (,~c+, ~ . ~ _ ~,, /// aa,~-~-~ EXECUTIVE SUMl~tAItY Roanoke County owns an undivided 31.2 interest in the Roanoke Regional Landfill. VDOT is requesting the donation of a 10 foot right-of-way, approximately .52 acres, along the frontage of Rutrough Road for the road's improvement. The Roanoke Valley Regional Solid Waste Management Board has no objection to the donation of this land to facilitate the widening of the road (see attached letter). The City of Roanoke (64~) and the Town of Vinton (4.8$) have been requested to donate their undivided interest in the same property and have approved such action. BACKGROUND: VDOT is preparing to widen Rutrough Road (Rt. 618) for a distance of about one mile from the entrance of the landfill to Lemon Lane. This is a no-plan project in which donations of property are requested from private and public property owners. The current VDOT right-of-way is 30'. The improvements will widen the right- of-way to 40' with pavement going from 14' to 18' and include a 3' shoulder on each side and a ditch in cut sections. It is the desire of VDOT and County staff to minimize the amount of negative impact on private citizens by staying on public property wherever possible. The Virginia Recreational Facilities Authority (VRFA) has agreed to donate property needed for this purpose and the Roanoke Valley Regional Solid Waste Management Board has no objection to the donation of landfill property for this purpose. This request for donation of right-of-way is coming before Roanoke County for action because of the County's ownership (32.10 in the landfill property and because the landfill is located in the Roanoke County. The first reading was approved by Roanoke County. The City of Roanoke and the Town of Vinton have approved the donation of their undivided interest portion of the right-of-way for the same purpose. ~s/ To date, over half of the private property owners that have been approached to donate a portion of their land have agreed to do so. No fiscal impact. Staff Request Board of Supervisors to authorize the donation to VDOT of Roanoke County's undivided 31.2 interest in the 10' right- of-way of the Roanoke Regional Landfill for the purpose of improving Rutrough Road in accordance with the attached ordinance. Respectfully submitted: Approved: Joyce Waugh Elmer C. Ho ge Ec omic Development Specialist County Administrator ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Received ( ) Referred to Johnson Kohinke Minnix Nickens ~3 R F `~~ • I ~~~ ~a~r L~~i~ _ 93 solid _ s~ 1'Y'1a el'1f L:~ C. March 26 , 1993 ~~.~; POST OFFICE BOX 12312 ROANOKE, VIRGINIA ~ ~ 24024 Elmer C. Hodge 703981-9331 County Administrator HC!~1 P. O. Box 29800 Roanoke, VA 24018-0798 HCN Dear Mr. Hodge: The Roanoke County Board of Supervisors and the Virginia Department of Transportation authorized Rutrough Road improve- ments from the entrance of the regional landfill to Lemon Lane. These improvements would allow traffic from the Blue Ridge Parkway to reach the Explore Park by the scheduled opening in 1994 before the Blue Ridge Parkway Extension's completion in 1996. To make these improvements, Roanoke County and VDOT has requested the Regional Landfill Board donate a maximum ten feet right-of-way along the southern portion of the property bordering Rutrough Road. They are also requesting a temporary easement to lay back the cut slopes next to the right-of-way. This right-of-way would run through an unused portion of the landfill property and would not affect landfill operations. The Landfill Board has no objection if this portion of landfill property is donated to the Virginia Department of Transportation. Please contact me if you have any questions. ce ely, l H. Parrott, Chairman Roanoke Valley Regional Solid Waste Management Board ` ROANp~. L F a ~ .. Z ~ ~ 2 v a 18 !' °; 88 SESCUICENTENN~P~ Bzaut~lui Bt~~mm~Q ~lL ~Mf RIG1 GT'r (~1 ~' rt ~- (~ i-~ ~i~~ i~ ~ it-~~ ~~i~ ~~ ~/ '' I ~' 79 19 89 19 DEPARTMENT OF ECONOMIC DEVELOPMENT February 22 , 1993 °~' «. I Mr. Jeff Cromer Executive Director Roanoke Regional Landfill P. O. Box 12312 Roanoke, Virginia 24024 RE: Request for Agenda Item on Rutrough Road Improvements and request for approval of Landfill entry with consideration of possible use of Landfill property fog improvements. Dear Jeff: As you requested, this letter will identify the purpose of our request for an Agenda Item to discuss Rutrough Road Improvements (Rt. 618 from the entrance of the landfill to Lemon Lane) at the next Roanoke Regional Landfill Board meeting on Wednesday, March 10, 1993. As we discussed by telephone last week, the Roanoke County Board of Supervisors authorized an appropriation of $350,000 for Rutrough Road improvements, primarily widening and strengthening. These funds being matched by the Virginia Department of Transportation (VDOT). The purpose of the improvements is to allow Blue Ridge Parkway traffic to reach Virginia's Explore Park by the scheduled 1994 opened, in advance of the Parkway extension to the Park to be completed by 1996. The road improvement will be permanent, going from approximately a 30' right-of-way to a 40' right-of-way. Rutrough Road improvements are a no-plan project. Survey work is scheduled within the next few weeks to begin to determine the exact location of the improvements. Construction is planned for this fall. It is the desire of the County and VDOT to utilize Explore Park property and other public property wherever possible to minimize the impact of the road's widening on private citizens in the neighborhood. For this reason we request to be on the agenda to further explain the project and request the Board's approval for entering the Roanoke Regional Landfill for planning with consideration of possible use of Landfill property for improvements to Rutrough Road. A map of the area of improvement is enclosed. PO. BOX 29800 ROANOKE. VA 24018-0798 (703) 772-2069 FAX. NO.: c703) 772-2030 Cromer ...~~~- February 22, 1993 Page 2 Jeff Echols, Resident Engineer, and/or J. Scott Hodge, Assistant Resident Engineer, both with VDOT, plan to join me to brief the Board and address any questions members may have. Please call me at 772-2124 if I can be of further assistance or address any questions in advance of the March 10th meeting. Thanes you for your consideration. Sincerely, k ~/ ~~ Joyce W.~Waugh Eco mic Development Specialist c: Jeff Echols, VDOT J. Scott Hodge, VDOT / v ~i ~„ a l ' i, r'' ~~ ~\ ~~ \ ~ ~, \ I 1~A H00•~•~ ~~ I X00 \~ \T.. y ~ ,~ ,oi ~~. Qo`` ~U ,. ~ -~~=; 0 /i ~'` J peo4 ~~ ',~ .~-/ ~~ .,\~ ~.,..,.__..w..,, ~~ r l\ ~\ F 7 ,~. ,.~~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 1993 ORDINANCE DONATING ROANOKE COUNTY'S INTEREST IN CERTAIN REAL ESTATE TO THE VIRGINIA DEPART- MENT OF TRANSPORTATION (VDOT) FOR RUTROUGH ROAD IMPROVEMENTS. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, namely road improvements; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on May 11, 1993; and a second reading was held on May 25, 1993, concerning the donation of Roanoke County's interest in a 10-foot right-of-way fronting on Rutrough Road (approximately .52 acres) for the road's improvement; and 3. That this portion of County property be, and hereby is, conveyed to the Virginia Department of Transportation; and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51 \agenda\realest\rutrough. rd c~+. ,.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 1993 ORDINANCE 52593-5 AUTHORIZING AMENDMENTS, EXTENSIONS, AND TERMINATIONS OF LEASES IN CONNECTION WITH OFFICE SPACE FOR ROANORE COUNTY STAFF AND THE NEW COUNTY ADMINISTRATION CENTER, AND APPROPRIATION OF REVENUE GENERATED FROM THE LEASE AGREEMENTS WHEREAS, the purchase of the new Roanoke County Administration Center, known as the Traveler's Building at 5204 Bernard Drive, S.W., was finalized on March 31, 1993; and, WHEREAS, title to the real estate was taken by the Board of Supervisors subject to certain lease agreements; and, WHEREAS, the Board currently leases office space for several County departments at Brambleton Corporate Center from Peery Realty, Inc.; and, WHEREAS, it would serve the public interest for the County to make certain amendments, extensions, and terminations of these various office space leases; and, WHEREAS, appropriation of the revenue generated from the leases is necessary; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 11, 1993; and the second reading was held on May 25, 1993. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to extend the existing lease of 14,795 square feet of office space at the Traveler's Building to Blue Cross and Blue Shield of Virginia from June 1, 1993, through September 30, 1993, at $13,870.31 per month rental to be paid into an escrow account with HCMF Real Estate for improvements to the Traveler's Building, plus payment of $3,548.65 per month to Peery Realty, Inc., for extension of the County's lease of office space at Brambleton Corporate Center through December 31, 1993. 2. That the County Administrator is hereby authorized to extend the lease of office space for County departments at Brambleton Corporate Center from Peery Realty, Inc., from August 1, 1993, through December 31, 1993, with the monthly rental of $3,548.65 to be paid by Blue Cross and Blue Shield of Virginia. 3. That the County Administrator is hereby authorized to enter into a Lease Amendment and Sub-Lease with GettyMart, Inc., and Uni-Marts, Inc., to rent 14,795 square feet of office space on the fourth floor of the Traveler's Building from April 1, 1993, through January 31, 1996, at a monthly rental of $7,767.00, and to make such arrangements for rental payments, offsets and credits as may be appropriate and acceptable to all parties. 4. That the County Administrator is hereby authorized to enter into lease termination agreements, effective April 1, 1993, with regard to the previously existing leases of office space to Fieldcor, Inc., and ADS Software, Inc. 5. That the rental income, aggregating $53,099.00, generated to the County from these leases for the 1992-93 fiscal year be, and hereby is, appropriated to cover the expense of moving and relocating the Roanoke County Administration Center to the Traveler's Building. 6. That the County Administrator is authorized to execute the lease agreements on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form approved by the County Attorney. 7. That this ordinance shall be, and hereby is, effective from the date of its adoption on May 25, 1993, and in accordance with paragraphs 3 and 4 herein. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens NAYS: None ABSTAIN: Supervisor Minnix A COPY TESTE: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget John W. Birckhead, Director, Real Estate Assessment John D. Willey, Property Manager ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: ORDINANCE AUTHORIZING AMENDMENTS, EXTENSIONS, AND TERMINATIONS OF LEASES IN CONNECTION WITH OFFICE SPACE FOR ROANOKE COUNTY STAFF AND THE NEW COUNTY ADMINISTRATION CENTER, AND APPROPRIATION OF REVENUE GENERATED FROM THE LEASE AGREEMENTS COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~l EXECUTIVE SUMMARY• This is the second reading of the proposed ordinance to authorize certain amendments, extensions, and terminations of leases in connection with office space for Roanoke County Staff and the new County Administration Center and appropriation of the revenue generated from these leases. BACKGROUND• The purchase of the new Roanoke County Administration Center, known as the Traveler's Building at 5204 Bernard Drive, S.W., was finalized on March 31, 1993. Title to the real estate was taken by the Board of Supervisors subject to the following lease agreements (1) Lease Agreement dated February 18, 1991, between Roger W. Smith, "Landlord," and Blue Cross and Blue Shield of Virginia, a Virginia corporation, "Tenant"; and Notice of Extension dated September 4, 1992. (2) Lease Agreement dated August 2, 1988, between Roger W. Smith, (Landlord), and Hop-In Food Stores, Inc., a Virginia corporation; Assignment and Assumption Agreement dated January 30, 1990, between Hop-In Food Stores, Inc., Assignor, Kwik Farms, Inc., Assignee, and Roger W. Smith, Landlord, together with a Guaranty by Getty Petroleum Corp.; Lease Extension and Modification Agreement dated January 25, 1991, between Roger W. Smith ("Landlord") and GettyMart Inc., ("Tenant"), [successor to Kwik Farms, Inc.]; and Consent to Sublease dated November 21, 1991, to Uni-Marts, Inc., by Roger W. Smith, Landlord. ~~~ (3) Lease Agreement dated February 27, 1989, between Roger W. Smith ("Landlord") and Mike Glassner, Inc., a Virginia corporation, ("Tenant"). (4) Lease Agreement dated May 15, 1991, between Roger W. Smith, Lessor, and Fieldcor, Inc., T/A Thriftee Pharmacy & Home Diabetes Care, Lessee. (5) Lease Agreement dated May 15, 1991, between Roger W. Smith, Lessor, and ADS Software, Inc., Lessee. (6) Lease Agreement dated August 24, 1987, between Roger W. Smith (Landlord), H. Schwarz & Co., P.C., a Virginia corporation (Tenant), and Lunsford Realty & Investment, Inc., a Virginia corporation (Agent); First Amendment to Lease agreement dated January 1, 1988, between said parties; and Second Amendment to Lease Agreement dated September 18, 1991, between Roger W. Smith (Landlord) and H. Schwarz & Co., P.C. Prior and subsequent to closing, County Staff negotiated with the seller and leaseholders for satisfactory arrangements with regard to these leases. SUMMARY OF INFORMATION: (1) The Lease dated February 18, 1991, (extended September 4, 1992) to Blue Cross and Blue Shield of Virginia ("Blue Cross"), originally for 5,584 square feet, and currently for 14,795 square feet, of office space expires on May 31, 1993. The rental income of $27,740.62 generated under this existing lease requires appropriation; staff recommends that these funds be allocated to cover moving expenses. Blue Cross has requested an extension of the lease, for a four-month period from June 1, 1993, through September 30, 1993, at the current rental of $13,870.31 per month. Blue Cross has agreed to payment of a penalty of $40,000.00 for any failure to vacate the premises on or before September 30, 1993. Blue Cross has also agreed to pay the rental of $3,548.65 per month for extension of Roanoke County's Lease with Peery Realty, Inc., at Brambleton Corporate Center, through December 31, 1993. This proposed extension will result in a delay in moving the administration center to the new building; however, the additional revenue of $55,481.24 will provide funds for improvements and renovations to the new building prior to the move and Blue Cross's payment of the rent to Peery will alleviate any additional cost to the County by reason of this extension. Staff recommends that the Board approve this proposal and that the revenue generated by the extension be paid by Blue Cross into an escrow account with HCMF Real Estate & 2 Housing Management Corp. for improvements to the building as authorized by the County Administrator. By Lease Agreement dated January 31, 1992, the Roanoke County Board of Supervisors rented office space, at a monthly rental of $3,459.59, for several County departments at Brambleton Corporate Center from Peery Realty, Inc. By Addendum dated December 23, 1992, the Lease was extended to July 31, 1993, for monthly rental of $3,805.55, with an option reserved by Peery Realty to substitute a smaller conference room with a corresponding decrease in the rent. The substitution has been made and the current monthly rental is $3,548.65. Extension of the lease with Blue Cross for the space at the Traveler's Building will necessitate extension of the lease at Brambleton Corporate Center for the County. Staff has made arrangements for an extension on the currently occupied office space through December 31, 1993, at the current monthly rental of $3,548.65. Although the County will be primarily responsible under the lease, Blue Cross would be instructed to make the monthly rental payments directly to Peery Realty, Inc. Staff recommends that the Board approve the proposed extension. (2) Through various assignments, modifications, extensions and successions, the current tenant of 14,795 square feet of office space on the fourth floor of the Traveler's Building under the "Master Lease" dated August 2, 1988, is GettyMart, Inc., and the term of the lease is through January 31, 1996. Uni-Marts, Inc. is the current sub-tenant and pays the monthly rental of $12,945.00 to GettyMart, which in turn pays the rent to the property owner. Staff has negotiated with the tenant and sub-tenant and has reached a tentative agreement, subject to Board approval. Pursuant to a proposed Lease Amendment and Sub-Lease, Uni-Mart has agreed to sublet the premises to Roanoke County, effective April 1, 1993, for $7,767.00 per month. Uni-Mart and GettyMart will remain responsible to Roanoke County, as the owner of the building, for the monthly payment of $12,945.00. In order to simplify bookkeeping and limit the direct income to the County, Staff has also proposed that payment of the rental be handled by offset, such that the net amount to be paid monthly by Uni-Mart to GettyMart, and by GettyMart to the County, is $5,178.00. The net monthly income to the County, totaling $15,534.00 through June 30, 1993, needs to be appropriated and staff recommends that it be allocated to cover expenses of the move to the new building. (3) The Lease dated February 27, 1989, to Mike Glassner, Inc., expired by its terms on April 30, 1993, and the Tenant has vacated the premises. No action is required with regard to this lease, except that the rental payment of $1,800.00 for April requires appropriation. 3 (4) and (5) The Lease dated May 15, 1991, to Fieldcor, Inc., T/A Thriftee Pharmacy & Home Diabetes Care, and the Lease dated May 15, 1991, to ADS Software, Inc., were effective through December 31, 1992, and thereafter continued on a month-to-month basis. Prior to purchase of the property by Roanoke County, all parties agreed that the Leases would terminate on March 31, 1993, and the tenants had vacated the premises prior to closing. The Lessees have each executed a Lease Termination Agreement, dated March 31, 1993, which was prepared by County staff in confirmation of these arrangements, and staff recommends that the County Administrator be authorized to execute the agreements. No funds are available for appropriation in connection with these leases. (6) The Lease dated August 24, 1987, (amended January 1, 1988, and amended September 18, 1991), to H. Schwarz & Co., P.C., for 3,150 square feet of designated office space and 300 square feet of designated storage space, will remain in effect through August 31, 1997. The tenant remains on the premises and plans for the building have excluded the leased space. This lease will generate rental income to the County of $2,674.63 per month through August 31, 1995, and $2,734.00 per month from September 1, 1995, through August 31, 1997. Staff recommends that the total income of $8,023.89 from this lease for the current fiscal year be appropriated to cover expenses of the move. FISCAL IMPACT' The aggregate rental income from leases that existed at the time the building was purchased will generate $53,099 during the 1992-93 fiscal year. As was shown in the original projections for the building, this revenue needs to be appropriated to cover the expense of moving into the new building. The projected rental income for future years from these leases will be included in future budget years. The rental income from the proposed extended lease with Blue Cross would be held in escrow by HCMF Real Estate and used for building improvements as authorized by the County Administrator. ALTERNATIVES' (A) Adopt the proposed ordinance authorizing the County Administrator to take such actions and execute such documents as may be necessary to: (i) Extend the lease at the Traveler's Building to Blue Cross in accordance with the proposed terms set forth above; (ii) Extend the lease at Brambleton Corporate Center from Peery Realty, Inc., through December 31, 1993, with the rental to be paid by Blue Cross; (iii) Amend the Master Lease with GettyMart for the office space in the Traveler's Building and Sub- lease the space from Uni-Marts, Inc.; (iv) Terminate the Leases 4 "~ with Fieldcor, Inc., and ADS Software, Inc.; and appropriating the aggregate rental income from the existing leases for the 1992-93 fiscal year to cover the expenses of moving the County Administration Center. (B) Decline to adopt all or part of the proposed ordinance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance in accordance with Alternative A. Res ec u 1 submitted, ick a L. Hu an Assistant Cou ty Attorney Action Approved Denied Received Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 1993 ORDINANCE AUTHORIZING AMENDMENTS, EXTENSIONS, AND TERMINATIONS OF LEASES IN CONNECTION WITH OFFICE SPACE FOR ROANOKE COUNTY STAFF AND THE NEW COUNTY ADMINISTRATION CENTER, AND APPROPRIATION OF REVENUE GENERATED FROM THE LEASE AGREEMENTS WHEREAS, the purchase of the new Roanoke County Administration Center, known as the Traveler's Building at 5204 Bernard Drive, 5.W., was finalized on March 31, 1993; and, WHEREAS, title to the real estate was taken by the Board of Supervisors subject to certain lease agreements; and, WHEREAS, the Board currently leases office space for several County departments at Brambleton Corporate Center from Peery Realty, Inc.; and, WHEREAS, it would serve the public interest for the County to make certain amendments, extensions, and terminations of these various office space leases; and, WHEREAS, appropriation of the revenue generated from the leases is necessary; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 11, 1993; and the second reading was held on May 25, 1993. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to extend the existing lease of 14,795 square feet of office space at .,..1.. the Traveler's Building to Blue Cross and Blue Shield of Virginia from June 1, 1993, through September 30, 1993, at $13,870.31 per month rental to be paid into an escrow account with HCMF Real Estate for improvements to the Traveler's Building, plus payment of $3,548.65 per month to Peery Realty, Inc., for extension of the County's lease of office space at Brambleton Corporate Center through December 31, 1993. 2. That the County Administrator is hereby authorized to extend the lease of office space for County departments at Brambleton Corporate Center from Peery Realty, Inc., from August 1, 1993, through December 31, 1993, with the monthly rental of $3,548.65 to be paid by Blue Cross and Blue Shield of Virginia. 3. That the County Administrator is hereby authorized to enter into a Lease Amendment and Sub-Lease with GettyMart, Inc., and Uni-Marts, Inc., to rent 14,795 square feet of office space on the fourth floor of the Traveler's Building from April 1, 1993, through January 31, 1996, at a monthly rental of $7,767.00, and to make such arrangements for rental payments, offsets and credits as may be appropriate and acceptable to all parties. 4. That the County Administrator is hereby authorized to enter into lease termination agreements, effective April 1, 1993, with regard to the previously existing leases of office space to Fieldcor, Inc., and ADS Software, Inc. 5. That the rental income, aggregating $53,099.00, generated to the County from these leases for the 1992-93 fiscal year be, and hereby is, appropriated to cover the expense of moving and '~ relocating the Roanoke County Administration Center to the Traveler's Building. 6. That the County Administrator is authorized to execute the lease agreements on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form approved by the County Attorney. 7. That this ordinance shall be, and hereby is, effective from the date of its adoption on May 25, 1993, and in accordance with paragraphs 3 and 4 herein. ACTION NO. ITEM NUMBER ~~ ~'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Clean Valley Council Two-year term of Vince Reynolds will expire on June 30, 1993. Mr. Reynolds is eligible for reappointment. 2. Parks and Recreation Advisory Commission Three-year term of Roger Smith, At Large Appointee, will expire June 30, 1993. Mr. Smith is eligible for reappointment. Supervisor Johnson has advised that he will nominate Howard R. Bullen as the At Large Appointee, and will request that Mr. Bullen's nomination be confirmed on the Consent Agenda. ~. Mary H. len, CMC Clerk to the Board C~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 RESOLUTION 52593-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 25, 1993, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of Committee Appointments to Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, and Parks and Recreation Advisory Commission. 2. Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System of Virginia Department of Transportation. 3. Donation of Sanitary Sewer Easement on Lot 12, Section 6, Ivy Green, Branderwood Subdivision. 4. Authorization to Pay Certain Legal Fees Regarding Grumman Emergency Products. 5. Authorization to Execute Final Change Order for Design of Starkey Wastewater Pump Station. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Agenda, and carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix None A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering Cliff Craig, Director, Utility Diane Hyatt, Director, Finance Paul M. Mahoney, County Attorney & Inspections ACTION NO. A-52593-6.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, and Parks and Recreation Advisory Commission. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 11, 1993 meeting. 1. Board of Zoning Appeals Supervisor Kohinke nominated Richard L. Jones to represent the Catawba District for a five-year term. This term will expire June 30, 1998. 2. Clean Valley Council Supervisor Eddy was nominated as Board Liaison to serve a two- year term which will expire June 30, 1995. 3. Fifth Planning District Commission Supervisor Eddy expressed his willingness to serve another three-year term as Elected Representative and Executive Committee Member. His term will expire June 30, 1996. 4. Parks and Recreation Advisory Commission Supervisor Eddy nominated William J. Skelton, Jr. to represent the Windsor Hills District for another three-year term which will expire June 30, 1996. Supervisor Minnix nominated Mrs. Lee Blair to represent the Cave Spring District for another three-year term which will expire June 30, 1996. At the May 25, 1993 meeting, Supervisor Johnson will nominate Howard R. Bullen as the At Large Appointee for a three-year term which will expire June 30, 1996. ~~3.-so~~'} r~grer.~t~- ~~t -~l~~g -apge ir~tmer~t -fie- eo~~3~~tted ~- ~~re--C~t ~- RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, ~~ Mary H. Allen Elmer C. Hodge Clerk --- County A ------------ dministrator ------------ ------- ------------------------------ ACTION VOTE Approved (x) Motion by: Bob L. `J ohnson to ag prove No Yes Abs Denied ( ) with confirmation of Mr. Eddy x Received ( ) R,llen's nominatio n moved to Johnson x 199 ('onRe Referred ( ) ,Tana R nt- Agenr3a Kohinke x F To ( ) Minnix x Nickens x cc: File Board of Zoning Appeals File Clean Valley Council File Fifth Planning District Commission File Parks and Recreation Advisory Commission File ACTION NO. A-52593-6.b ITEM NUMBER ~""i~-.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following roads have been accepted into the Secondary System by the Virginia Department of Transportation: Hunting Hills Section 8 - Effective April 27, 1993 0.51 Miles of Flintlock Road (Route 1943) Duxbury Court - Effective May 14, 1993 0.15 Miles of Duxbury Lane (Route 1178) 0.05 Miles of Brewster Circle (Route 1179) SUBMITTED BY: `~~ Q.~L.L y J''~'d Mary H. llen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob r,. ,7c,1,nG~n No Yes Abs Denied ( ) Eddy x Received ( ) Kohinke x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections 2 u °~ ~~ RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 May 3, 1993 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated February 9, 1993, the following addition to the Secondary System of Roanoke County is hereby approved, effective April 27, 1993. ADDITION LENGTH HUNTING HILLS. SECTION 8 Route 1943 (Flintlock Road) - From Route 1541 to 0.51 mile East Route 1541 0.51 Mi Sincerely, ~f~~r Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY r ~ ` ~yr ~~ ~~~~~, C~ . ~-~. ;n~. ~_ ~~~~ ,. T"~ 1,`y J ~e AA'~ /~~I~~ /~~~((' qqq ) s- J .. ... DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER May 14, 1993 Secondary System Additions Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated March 9, 1993, the following additions to the Secondary System of Roanoke County are hereby approved, effective May 14, 1993. ADDITIONS DUXBURY COURT Route 1178 (Duxbury Lane) - From Route 641 to 0.15 mile West Route 641 Route 1179 (Brewster Circle) - From Route 1178 to 0.05 mile North Route 1178 Sincerely, ~~ ~~ ~~ Ray D. Pethtel Commissioner LENGTH 0.15 Mi 0.05 Mi TRANSPORTATION FOR THE 21ST CENTURY ACTION NO. A-52593-6.c ITEM NO. !'~; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Donation of a sanitary sewer easement on Lot 12, Section 6, Ivy Green in Branderwood Subdivision to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of an easement for sanitary sewer purposes, upon, over, under and across the easterly portion of Lot 12, Section 6, Ivy Green in Branderwood Subdivision (P.B. 15, page 32), located in the Cave Spring Magisterial District of the County of Roanoke as follows: a) Donation of a new sanitary sewer easement, irregular in dimension, from Boone, Boone & Loeb, Inc., a Virginia corporation (Tax Map No. 97.07-2-100), being shown "cross-hatched" and designated as "NEW SANITARY SEWER EASEMENT" on a Plat Showing New Sanitary Sewer Easement, being dedicated for Public Use to the County of Roanoke, Virginia, by Boone, Boone & Loeb, Inc. (sic. Palm Heritage Corp.)", prepared by Lumsden Associates, P.C., dated 22 February 1993, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Re a fu 1 submitted, Vic ie L. Hu an Assistant Cou y Attorney ®~ Action Vote No Yes Abs Approved (x) Motion by Bob L. Johnson Eddy x Denied ( ) Johnson x Received ( ) Kohinke x Referred Nickens x to Minnix x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ~~n'{vA.SE~~~T~•~6~~~ ~ ~ c Z t3uCK MOUNTAfN + 3 ° ~~Iw VARIES) - ~ M ~ __ -__ ~ Q~= ~ ~a~ ~5' Pugt,tG I _ -" MEN T utll,tlY\ EAtiE _~-- G ~ o z X1971N~i __ ___~\ -- 2 I GH.6.g8' ¢~ ~ __ ~, ~ ~ ~ ~~ X21 •to'2a ~~ F 5s ~ ~ Q: N~~ a l,o T 1 SOT 12 ~ ' 2 ll, 5aG S. F, ~ \ t;Xl5r.25 ~ ~ m htnEYA>3o n r- ~ p tiE1 gacK ~ a ~ $ ~~ , ~ ~ "' i a~ p CN,~ 8~,44" ~ ~~\'~1 \ ~ a m ~, 5 l4° 13'20"E E~/ST, -.,. _ EXlsr/S,pUE~ CN,= JG.77' ~ Nb9~ 44'z4"y), , ~ ~ ,I \ 1 m A ~ ~ ~ m p G. m p ~ Z~ e p \ ` c S` ~~~~~ \\ ~ ° ` ~~ M M c ~+ M \ /N~MUM ~ z ~ ~ \ ` 3 \ ~ ~ ~~ ~ _ =66,az' 1 ~ ~ s -~_-. _ - ~ i ~ / -------- ~~_~~ 7r,,(7~ ..-tie7°5605 W ~~ `- EXtsr. WAT E~ ~t ER EA EMENT ~ . ggNl1AKY 5'EW _~~ GN.=69,39' N85•p8~I8"W U 'vY caEEN ~ou~T C~~~ ~~~~ PLAT SHOWING NEW SANITARY SEWER EASEMENT BEING DEDICATED FOR PUBLIC USE TO THE COUNTY OF ROANOKE, VIRGINIA BY PALM HERITAGE CORP. M ~ ~~ ~~ ~~~ ~~,+~N~ h ~Z~zz/`I3 rf~j JAMES L. C JENK NS e.i,snJ o. 1 "!J anvVr:>~ SITUATED WITHIN LOT 12, SECTION 6, IVY GREEN IN BRANDERWOOD (P.B:•`15, PAGE 32) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1'" = 20 ~ DATE: 22 FEBRUARY 1993 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~~ COMM. ~` R d. /1 G G . G ACTION NO. A-52593-6.d ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Authorization to Pay Certain Legal Fees Regarding Grumman Emergency Products COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' The County agreed to share with the Town of Vinton the legal expenses for the litigation with Grumman Emergency Products Inc. over the defective ladder on the aerial fire truck. BACKGROUND' In November of 1991, the Board agreed to join with the Town of Vinton in legal action against Grumman Emergency Products, Inc. and other possible defendants over the defective ladder on the aerial fire truck which the County had jointly funded with the Town. Since this vehicle is titled to the Town of Vinton it was agreed that the Town Attorney should handle this litigation. The fees thus far approved by the Board are as follows: February 11, 1992 $ 1,151.95 March 24, 1992 1,437.59 May 26, 1 992 2,363.43 June 23, 1992 1,779.16 September 8, 1992 228.71 September 22, 1992 868.75 October 2 7, 1992 941.00 December 1, 1992 289.00 December 15, 1992 843.00 February 23, 1993 3,835.00 March 23, 1993 6,648.60 April 4, 1993 480.10 Total $20,866.29 1 ~'- y FISCAL IMPACTS• $1,315.36 (May 4, 1993 statement) in current fees to be paid from the Potential Litigation Account. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the payment of this invoice from the Board's Potential Litigation Account. Respectfully submitted, 1 1' ~. Paul M. Mahoney County Attorney Action Approved Denied Received Referred to (x) ( ) ( ) Motion by Bob L. Johnson cc: Diane Hyatt c;\wp51 \agenda\general\legal. fee cc: File Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs x x x X x 2 ~: TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (703) 983-0608 PAX (7031 983-0621 May 12, 1993 M,4Y 13 1993 JOAN B. FURBISH FINANCE DIRECTOR/TREASURER ~s~ TO: Jce Obenchain, Senior Assistant County Attorney County of Roanoke POB 29800 Roanoke, VA 24018-0798 STATEMENT Statement From ivat.cin, 'n`t',~ley, Segei anti *vTdt;:u, Pti For Professional Services Rendered Regarding Litigation With Grumman Aircraft Company May 4, 1993 Statement -- $2,630.72 Fifty Percent (50%) Due From Roanoke County To Town of Vinton $1,315.36 Statement From Natkin, Henley, Siegel and Natkin, PC For Professional Services Rendered Regarding Litigation With Grumman Aircraft Company Apri14, 1993 Statement -- $960.20 Fifty Percent (50%) Due From Roanoke County To 480.10 Town of Vinton DUE UPON RECEIPT $1,795.46 MAKE CHECK PAYABLE TO: TOWN OF VINTON cc: Diane D. Hyatt ACTION # A-52593-6.e ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Authorization to Execute Final Change Order for Design of Starkey Wastewater Pump Station COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On June 26, 1984, the Board of Supervisors authorized a contract with Hayes, Seay, Mattern & Mattern to provide A-E Services for the design of the Starkey Wastewater Pump Station, Sewer Force Main and Gravity Sewer to replace the then existing Starkey Sewage Treatment Plant. The construction for these facilities was completed and placed in operation in May 1989. SUMMARY OF INFORMATION: After placing the Wastewater Pump Station into operation, it was determined that the sewage flow was not adequate to require pumping operation at a sufficient interval to prevent the sewage from becoming septic and cause odor problems. Odor control facilities were installed on the sewer force main and at the pump station in order to alleviate the problem. These facilities have been in operation for over a year and have proved to be successful. The Starkey Sewage Treatment Plant facilities and Lagoon have been closed out and the project is now complete. In order for Roanoke County and Hayes, Seay, Mattern & Mattern to complete their respective duties under the Contract, a final Change Order is required. The final Change Order will balance the contract amount and release the parties from further obligations under the Contract with the exception of third party suits. The Change Order will provide that the parties jointly defend any third party suit which may be brought relative to the first full year of operation of the Pump Station. Staff and HSMM have agreed on a final contract amount that results in HSMM reimbursing Roanoke County Twenty Thousand Dollars. ~ r..- -.., RECOMMENDATION• Staff recommends that the Board of Supervisors authorize the County Attorney to draft the Final Change Order for the Starkey Wastewater Pump Station Project. It is further recommended that the County Administrator be authorized to execute the Change Order on behalf of the County. SUBMITTED BY: Clifford P. . Utility Director APPROVED: ~~~/ Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Denied ( ) Eddy Received ( ) Johnson _ Referred Kohinke _ to Minnix _ Nickens Yes Abs x x x x x cc: File Clifford Craig, Director, Utility Paul M. Mahoney, County Attorney N, i COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE % of General Amount Fund Expenditures Beginning Balance at $5,419,414 7.51% July 1, 1992 (Audited) August 12, 1992 Dixie Caverns (100,000) Sept. 8, 1992 Cable TV budget (21,149) October 13, 1992 Bloodborne Pathogens Standards (33,800) October 27, 1992 Computer Upgrade (126,281) December 1, 1992 Hepatitis BVaccine - Volunteers (36,840) January 12, 1993 Hollins Rescue Squad (15,285) January 26, 1993 Rutrough Road Improvements 350 000 Balance as of May 25, 1993 $4,736,059 6.56% Reserve Amounts November 17, 1992 Reserved for employee benefits (606,182) November 17, 1992 Reserved for building 350 000 $3,779,877 5.24% Submitted By ~~~~ ~~~~ Diane D. Hyatt Director of Finance Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund expenditures ($72,151,291). N-a COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1992 $ 24,705 (Audited) Addition to Capital Reserve from 114,760 original 1992-1993 budget July 14, 1992 Lighting of Green Hill Park Ball Fields (15,000) October 13, 1992 Repair ladder truck at Cave Spring Fire Station 19 001 Balance as of May 25, 1993 105 464 Submitted by Diane D. Hyatt Director of Finance ~~ ~~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1992 July 14, 1992 Information Program for Bond Referendum July 28, 1992 Roanoke Regional Housing Strategy August 12, 1992 September 8, 1992 September 22, 1992 October 13, 1992 October 27, 1992 December 1, 1992 Outside Legal Assistance Grumman Litigation Grumman Litigation Space Study Grumman Litigation Grumman Litigation December 15, 1992 Grumman Litigation February 9, 1993 Incentive Fund to Cleanup Illegal Dumps Balance as of May 25, 1993 Submitted by ~f.-,Q,~r~J ~CJ~ ~y-~~ Diane D. 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O I lL ~ I I N CJ O ^ 1 N M M 1 c N N V I P W W C 1 7 1 V' ~ sr !L 1 V' M M I I .- 7 C ro 1 N N ~ 1 N GU v c m 0 j O N o ~, •- N Y- N C p ro 2 L ~ F- lL ~ J C Q J 7 H Q w o f- ro I- o ~- 1-- C q ~• Z q N ~ ~G V. ~ ~ u. o ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: May Report on 1991 Water Projects COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In order to keep the Board of Supervisors informed, staff will provide a monthly report on the progress of the Spring Hollow Reservoir Project, Water Treatment Plant Project and the Water Transmission Line Project. SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its eighteenth month and the project is on schedule. Construction activity during the last month included: ° Continued dental concrete on foundation ° Constructed dam adit and gallery ° Continue RCC dam construction - now 140 feet high ° Continued quarry and crushing operation - now 490,000 ton ° Continued concrete and piping placement for river pump station ° Began clearing remaining trees in reservoir area ° Began drilling six additional monitoring wells on APCO and County property. Appalachian Power has agreed to work with the County to avoid the electrical demand charge during the initial reservoir filling period in order that we can avoid the $100,000 plus demand charges that the contract requires for pumping during on-peak periods. Staff and APCO have agreed on a system whereby the County would receive advance permission to pump during on-peak periods and APCO could revoke that permission with a one day notice when they anticipate high overall electrical usage due to cold weather. The current project contract total costs including existing and pending change orders is $25,044,000. This cost remains unchanged from the previous report. Funds expended to date for the construction phase of the reservoir are $14,750,742.26 and $1,155,359.24 for engineering construction phase services. s During the next month, the contractor will perform the following: ~~~ ° Continue construction of RCC Dam ° Continue quarry and crushing operation ° Continue pump station piping and concrete placement ° Continue drilling monitoring wells. WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. Activity during the last month included: ° Final design of process facilities ° Hazen and Sawyer received information on process and power requirement. They are now working on design and specifications for primary power facilities and process display/control system. ° Jones and Jones received concrete structural design and details for incorporation in construction plans. ° T. P. Parker & Son completed the site plan which is being reviewed by Staff prior to submittal for County review. ° Staff made submittals to Health Department for Preliminary Review. The pilot water treatment plant was not operated last month and remains on standby. The plant will only be operated if the Health Department requests additional specific operating data or demonstration of treatment processes. During the next month, staff will perform the following: ° Submit treatment plant site plan for County review ° Obtain additional borings at site for specific foundation design ° Work with consultants on Process Control/Display System ° Work on construction plan details for process units ° Work on process equipment specifications. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification ° Easement negotiation ° Obtaining easements ° Preparation of construction drawings ° Obtaining stream crossing permits - Back Creek. Easement acquisition for the transmission line is the most time consuming part of the three projects. The acquisition of easements is behind schedule and may delay the anticipated start-up date of January 1995. The delay is associated with our ability to schedule timely appointments with many landowners. Many parcels are owned by elderly people which require additional meetings with their children. Many parcels are owned at least partially by people that live out of the area and require negotiations by mail. The release of easements by holders of the Deed of Trust on the land adds more delay. We currently have 21 out of the required 140 easements for the South Transmission Line. .., Work will continue on acquisition of easements during the next ~,,, month. SUBMITTED BY: Clifford P.E. Utility Director APPROVED: ice' Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Minnix Johnson Kohinke Eddy Nickens ACTION # ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: Tuesday, May 25, 1993 AGENDA ITEM: Status Report on Roanoke Valley Resource Authority Solid Waste Facilities COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The months of April and May have brought better weather and working conditions. Substantial progress has been made in all areas. The construction of the structural steel building at the transfer station is well underway and visual changes are evident. Foundation work continues at Smith Gap Station. The rotary dumper has been rescheduled for delivery to the week of June 10. Rail construction is progressing well with rail and cross ties completed within the first two miles. Attached is a project update presented to the Roanoke Valley Resource Authority at it's regular meeting held May 20, 1993. Respectfully submitted: John R. bbard Chief Executive Officer Roanoke Valley Resource Authority Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by:_ No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~(-~0 MEETING: May 20, 1993 PROJECT: Master Schedule STATUS: The month of April provided good weather conditions, which allowed substantial progress on all portions of the project. Below is a brief description of the progress on each portion of the work. Smith Gan: Part B Approval: The Department of Environmental Quality will hold a public hearing on May 27 to receive public comments. . Rough Grading: Work is progressing with approximately 71 complete. Rough grading will proceed in conjunction with the utility and liner contracts. . Tipper Station: Site utility work is basically complete. Concrete foundation work continues for the rotary dumper and buildings. The dumper is scheduled for delivery the week of June 10. Monitoring Wells: Sampling of all five (5) wells has been completed. Additional samples will be taken quarterly through the end of 1993. . Landfill Liner: The construction of the liner has been divided into two contracts. One for crushing the on site material to obtain proper size, and the other for constructing the liner. Both contracts have been bid and prices received. Construction will begin after final Part B. permit approval. Utilities: The construction contract has been awarded. Final contract documents are being processed prior to work beginning. Transfer Station r{-I~ . Building: The main building structure is being constructed. Progress has been good. Fill material continues to be placed for on site roads. Utility work is progressing. The scale house and scales are visible and in place. Rail Transportation: . Rail Spur: Grading is nearing completion and track has been installed for the first two miles. Stone Track: Norfolk Southern has agreed to install a stone siding for delivery of stone by rail. Grading has been started and is near completion. A stone dumping area will be started in June and completed by August to allow stone deliveries for the liner construction. . Rail Cars: Cars have been ordered and delivery expected by August. . Car Dumpers: Dumper delivery is expected the week of June 10. Delays in the foundation work have required rescheduling. Equipment: . Heavy Machinery: Approximately one half of the equipment has been bid and ordered. The remaining will be bid in June and July. Schedule: A revised schedule is being prepared to project the final completion of all portions of the project, which should be available in June. Attached is a summary of the project schedule and status. Respectfully submitted: ~r ~ ~~' John R. Hubbard, P.E. Chief Executive Officer /~-L PROJECT STATUS ROANOKE VALLEY RESOURCE AUTHORITY MASTER SCHEDULE SCHEDULE 1992 1993 % J F M A M J J A S O N D J F M A M J J A S O N D C WORK ITEMS A E A P A U U U E C O E A E A P A U U U E C O E 0 N B R R Y N L G P T V C N B R R Y N L G P T V C M U R C I E Y U T 0 E E U R C I E Y U T O E E P A U H L S E B M M A U H L S E B M M L R A T M E B B R A T M E B B E Y R B R E E Y R B R E E T Y E R R Y E R R E R R II LANDFILL RAIL TRANSPORT Ra' it S ur P 80 Rail Cars 10 Car Dum er P 50 BOND PROCEEDS ONLY FINANCIAL STATUS COMPONENT ESTIMATED COSTS ACTUAL TO DATE % TOTAL Landfill $13,083,204 52,01 1,937 15°k Transfer 5,260, 614 $1,520,136 29% Transportation 9,000,000 -0- 0% TOTAL $27,343,818 $3,532,073 13% ~ia~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A) and a time line for the projected/actual activity of the various work components (Attachment B). FISCAL IMPACT• None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by, ~hn M. Chambliss, Jr. ,~;~ ~-- Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens BOND PROJECT UPDATE ~~ Attachment A May 25, 1993 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGHTS NORTH COUNTY LIBRARY Library administrative and Hollins Branch staff have held initial building program review meetings with the architect. The building program, which defines 45 functional areas, has been submitted to the architect. Staff refined stack space allocations and submitted detailed stack analyses for the architect/designer team's review. Currently, the design phase is on schedule and all parties feel that good progress is being made. Surveyors were retained for boundary and topographic surveys of the current site. Field work has been completed and reports are due in early May. An asbestos coordinator for Roanoke County schools has provided a preliminary inspection of the Hollins Branch. His report indicates there are numerous places where asbestos may be present in the building. The Procurement Department has arranged for a certified asbestos survey. Samples will be obtained on the evenings of May 12 and 13. Following analysis, a certified survey report will detail the presence of any asbestos in the building. The architect and the staff will then assess the costs, design limitations, and time problems associated with any indicated asbestos abatement program. PARKS AND RECREATION Tennis Court Renovations -The consultant is now evaluating all tennis courts so that the renovation projects may be bid during the summer of 1993. ROADS There have been 50 projects related to paving awarded to Adams Construction Company. Remaining incidental construction projects will be advertised in May. VALLEY TECHPARK Both a preliminary engineering and a utility plan have been prepared. The District VDOT office has approved the road plans for the industrial access submittal as prepared by T. P. Parker & Sons. DIXIE CAVERNS LANDFILL An RFP is being prepared for advertising in May, 1993. BOND PROJECT UPDATE Attachment B May 25, 1993 NORTH COUNTY LIBRARY BUDGET CONTRACT EXPENDITURES TO DATE S 1,500,000 S 2,500.00 PROJECT COORDINATOR: SPENCER WTTS ACCOUNT CODE: 104030 n-7 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A & E PROPOSALS PLANNED ACTUAL BIDS PLANNED ACTUAL CONSTRUCTION PLANNED TOTAL II PLANNED COMMENTS: Library administrative and Hollins Branch staff have held initial building program review meetings with the architect. The building program has been submitted to the architect. The design phase is on schedule and all parties feel that good progress is being made. Surveyors were retained for boundary and topographic surveys of the current site. Field cork has been completed and reports are due in early May. An asbestos coordinator for Roanoke County Schools provided a preliminary inspection of the Hollins Branch. His report indicates there are numerous places where asbestos may be present in the building. The Procurement Office has arranged for a certified asbestos survey. Samples will be obtained on the evenings of May 12 and 13. A certified survey report will detail the presence of any asbestos in the building. 1 BOND PROJECT UPDATE Attachment B May 25, 1993 DIXIE CAVERNS LANDFILL CLOSEOUT BUDGET CONTRACT EXPENDITURES TO DATE S 2,750,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104040 n-~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC RFP ENGINEERING PLANNED ~::::::~;:;; SERVICES ACTUAL " ` "` SELECT PLANNED r :~:,;~> CONSULTANT ACTUAL PRELIMINARY PLANNED ........... ............ ............ ............ ENGINEERING ACTUAL PREPARE PLANNED ; CONSTRUCTION DOCUMENTS ACTUAL ADVERTISE PLANNED FOR BIDS ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL SUBSTANTIAL PLANNED COMPLETION ACTUAL PROJECT PLANNED CLOSEOUT ACTUAL 70TAL PLANNED ACTUAL COMMENTS: RFP is being prepared for advertising in May, 1993. 2 n-~ BOND PROJECT UPDATE Attachment B May 25, 1993 DRAINAGE PROJECTS -SIERRA DR/FENWICK DR BUDGET CONTRACT EXPENDITURES TO DATE E 90,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUNT CODE: 104050 TASK SELECT SURVEYING II PLANNED FIRM ACTUAL PRELIMINARY PLANNED ENGINEERING (FIELD) ACTUAL ACTUAL SURVEY PLANNED ACTUAL DESIGN PLANNED ACTUAL MEET WITH PLANNED CITIZENS ACTUAL BID, PRE-BID PLANNED CONFERENCE ACTUAL AWARD CONTRACT PLANNED CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV COMMENTS: 1. No easements needed. 2. Coordinate with VDOT (95% Project in VDOT RW) 3 BOND PROJECT UPDATE Attachment B May 25, 1993 DRAINAGE PROJECTS - .GREEN VALLEY BUDGET 8 75,000 PROJECT COORDINATOR: CONTRACT S 97,500 BUTCH WORKMAN EXPENDITURES TO DATE ACCOUNT CODE: 104050 n-1 TASK SELECT PLANNED SURVEYING FIRM ACTUAL PRE. ENGINEERING PLANNED (FIELD) PHASE I 8 II (AERIAL) ACTUAL ACTUAL SURVEY PLANNED PHASE 11 ONLY ACTUAL DESIGN PHASE 1 & PLANNED II ACTUAL MEET WITH VDOT/ PLANNED CITIZENS PHASE I ACTUAL MEET W/CITIZENS- PLANNED PHASE II AWARD CONTRACT - PHASE I ACTUAL CONSTRUCTION TOTAL PLANNED ACTUAL 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC COMMENTS: 1. No permanent easements needed. 2. Phase I Murray Run below F 8 W Bldg. F (Upstream from Phase II) 3. Phase II Trunk line along Colony Ln. & drainage easement 4. Discuss curb & gutter option w/VDOT along portion of Colony Ln. 5. Phase I - 57,500 from F & W & 515, 000 from Drainage Budget; Phase II - 575,000 from Bond 6. P-120 to be constructed with Phase II 7. Phase I to be constructed under hourly rate contract. 4 BOND PROJECT UPDATE Attachment B May 25, 1993 DRAINAGE PROJECTS -NOTTINGHAM HILLS AREA BUDGET CONTRACT EXPENDITURES TO DATE E 45,000 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: 104050 n-~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRELIMINARY PLANNED :.:<:., . ,., ENGINEERING (FIELD) ACTUAL MEET WITH PLANNED '~~~ CITIZENS ACTUAL HOURLY PLANNED ` CONSTRUCTION CONTRACT ACTUAL TOTAL PLANNED ACTUAL COMMENTS: 1. No permanent easements needed 2. To be in conjunction with P-103 3. Projects are in three (3) locations - Cave Spring Ln., Cynthia Dr., & Farmington Dr. 5 n~ BOND PROJECT UPDATE Attachment B May 25, 7 993 STORMWATER MANAGEMENT MASTER PLAN BUDGET CONTRACT EXPENDITURES TO DATE S 300,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104050 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC APPLY FOR FEMA PLANNED _ ~~,,.;,.,,.;:i. GRANT OF MATCHING FUNDS ACTUAL 'Y •: _ _ :<?sz;;r:z< __... RFP ENGINEERING PLANNED . • SERVICES ACTUAL SELECT PLANNED ~` • .::.__. _ >: CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED WATERSHED PLANS ACTUAL REGIONAL POLICY PLANNED ACTUAL REMEDIAL PROJECT PLANNED INVESTIGATION ACTUAL REMEDIAL PROJECT PLANNED CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL L U ~V~ ~V~ C ~V The County is awaiting notification from FEMA on approval of matching monies. 6 h-7 BOND PROJECT UPDATE Attachment B May 25, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104209, 104201, 104203 104204 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC NALROND PARK SOCCER FIELD 41ALROND PARK PLANNED 62 000 2 BASEBALL FIELDS ACTUAL NORTHSIDE PLANNED 52 000 REALIGN FIELDS BONSACK PARK I~ PLANNED ~ 20,000 BALL FIELD BONSACK PARK PLANNED 15 000 ?;~ ;:f ~r $I~>'. ~ , ;:;. `{~y,~,? PICNIC SHELTER ACTUAL BONSACK PARK PLANNED 10,000 x "'~ is ~ }~ : ~}}~ PLAYGROUND EQUIPT. ACTUAL VINYARD PARK I PLANNED 62 000 ~ ~ `1fi~' H "~p~- fr~K 2 BASEBALL FIELDS ACTUAL VINYARD PARK I PLANNED 150,000 1;~l0 1i ~l#} (~} ~p~ '~•, LIGHT SOCCER - '-~' '° FIELDS ~,, ACTUAL 1;1¢0 ft?(tT TOTAL PLANNED 402 000 ACTUAL COMMENTS: Northside - Engineering services contract issued to Lumsden Associates, P.C., to design the realignment of the two baseball fields and one soccer field being displaced by the construction of the new Forensics Lab by the State. The engineering will include the site design, drainage issues, and master planning of the site for future consideration of such items as utilities for restrooms, parking, lighting, etc. Construction should occur in the Spring of 1993. Bonsack Park - County and School officials have met with Engineering consultants to review the site and begin determining which part of the tract will be suitable for the development of the park facilities. Construction should begin in the Spring of 1993. 7 N7 BOND PROJECT UPDATE Attachment B May 25, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104204, 104210, 104212 104205, 104207 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC VINYARD PARK I PLANNED 25 000 PARKING ACTUAL fi:"""" VINYARD PARK I PLANNED 25 000 RESTROOM UTIL ACTUAL VINYARD PARK I PLANNED 50 000 ~~~, ~~#fI't< LIGHT BASEBALL ACTUAL VINYARD PARK 1 PLANNED 25 000 ~. CONCESSION/STORAGE ACTUAL MT. PLEASANT PLANNED 40 000 F ~ ~, ~}~;,. PARK BALL FIELD ACTUAL .~ STONEBRIDGE PARK PLANNED 25 000 ~",~ ,~~~. RESTROOM UTILITY ACTUAL _ . .. ... BYRD SCHOOL PLANNED 60 000 #~G LIGHT BASEBALL ~ FIELD ACTUAL £ WHISPERING PINES PLANNED 31 000 ' • ~:;_: ` h PARK BASEBALL FIELD ACTUAL TOTAL PLANNED 281 000 ACTUAL COMMENTS: Lighting - Bids will be taken in April, 1993, for lighting projects at Vinyard Park, Byrd field, Starkey Park and the Career Center Lighting projects. Construction should occur as noted on the table. 8 BOND PROJECT UPDATE Attachment B May 25, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104207, 104211, 104206, 104213, 104202 n~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC WHISPERING PINES PLANNED 60,000 ~~~•: . PARK LIGHT BALL FIELD ACTUAL F WHISPERING PINES PLANNED 25 000 :. ,~~i';:. ;' ~{l {~pH'. PARK RESTROOM UTILITIES ACTUAL s • r WHISPERING PINES PLANNED 36 000 ~ ~;. ~;~ :' ' 1 ~ .' PARK TENNIS/ BASKETBALL COURT ACTUAL GREEN HILL PARK PLANNED 30 000 f ~ , 2 PICNIC SHELTERS ACTUAL GARST MILL PARK PLANNED 124 000 •>~ .r. LIGHT 2 BALL FIELDS ACTUAL ''?'~~'"' 41INDSOR HILL PLANNED 50 000 AREA PURCHASE LAND ACTUAL ~ 41INDSOR HILLS PLANNED 62 000 ~'•: '~ ~~ AREA 2 BALL FIELDS ACTUAL STARKEY PARK PLANNED 62 000 ~~ ' ,.;: 2 BASEBALL FIELDS ACTUAL ;;; JiEf}"< `~~~ ~; TOTAL PLANNED 449 000 ACTUAL COMMENTS: Starkey Park - Engineering services contract issued to Balzer and Associates, Inc. One baseball field has been constructed. The realignment of one soccer field into two soccer fields and correction of drainage problems have been submitted to County Engineering for approval for construction during the Spring of 1993. BOND PROJECT UPDATE Attachment B May 25, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104202, 104214, 104218, 104220, 104219 n~ TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC STARKEY PARK PLANNED 31 000 1 BASEBALL FIELD ACTUAL STARKEY PARK PLANNED 62 000 :: ~; • " ~:.~ LIGHT 1 FIELD .«:~ ACTUAL f1 c;~i!#T: STARKEY PARK PLANNED 25,000 RESTROOM UTILITIES ACTUAL x~r. TENNIS COURT PLANNED 210 400 ~~~ `f# ;; .~:;.:: RENOVATIONS ACTUAL BALL FIELD PLANNED 62 000 ,, .~ ~ •• }::.~ ~;~: •~ ~~ ~~. ,. ~ ~ ~ ~~ `' ~~ ~' FENCING ACTUAL ~ <• ~•; „; FACILITY REPAIRS PLANNED 41 000 1... ,h.~.r ~ ~~ , CRAIG AVENUE ACTUAL FACILITY REPAIRS PLANNED 11 000 ~ ,; ~}1 C~l~ LEISURE ARTS ACTUAL FACILITY REPAIRS PLANNED 4 500 +~ ~£ ~, uALROND OFFICE BLDG. ACTUAL TOTAL PLANNED 446.900 ACTUAL COMMENTS: Tennis Court Renovations - The County's consultant has reviewed the tennis courts used by the four High Schools of the County to determine the degree of repairs that will required and will help to evaluate the remaining courts in future phases. Repairs will occur during the Summer of 7993 after use by the school teams. The consultant is now evaluating all tennis courts so that the renovation projects may be bid during the summer of 1993. Ball Field Fencing - Technical specifications have been prepared and the inventory of fencing needs has been established. Bids will be taken to repair fences and to establish the fencing cost for new ball fields. 10 BOND PROJECT UPDATE Attachment B May 25, 1993 n7 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104221, 104216, 104217, 104208 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ADA ACCESS PLANNED 15 100 '~~• ~' ~` ~•:; Y ~ :+: is ACTUAL .• ;;> GROUND COVER FOR PLANNED 42 000 ~~ ~~ p` PLAYGROUND ECUIP ACTUAL INFIELD SURFACE PLANNED 54 000 .;:.£ ;•~ ;'~ MATERIALS FOR ,~,, BASEBALL FIELDS ACTUAL CAREER CENTER PLANNED 60 000 :;:: ::: REPLACE LIGHTS ACTUAL TOTAL PLANNED 171 100 ACTUAL COMMENTS: 11 r BOND PROJECT UPDATE Attachment B May 25, 1993 ROAD PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 500,000 $ 500,000.00 S 1,000,000 PROJECT COORDINATOR: ARNOLD COVEY ACCOUNT CODE: 104070 TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC B of S PLANNED APPROPRIATE FUNDS ACTUAL VDOT PREPARES PLANNED BIDS ACTUAL VDOT ADVERTISES PLANNED ACTUAL VDOT AWARDS PLANNED CONTRACT ON ALL PROJECTS (57) ACTUAL ALL PROJECTS PLANNED CONSTRUCTED AND COMPLETED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: Plant mix projects (paving) bid month of April. Incidental construction projects bid month of May. Incidental construction projects may take longer if right-of-way is not donated. 50 projects involving paving have been awarded to Adams Construction Company. Remaining incidental construction projects will be advertised in May, 1993. 12 BOND PROJECT UPDATE ~'~ Attachment B May 25, 1993 VALLEY TECHPARK BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 PROJECT COORDINATOR: TIM GUBALA ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC REZONING - ' PLANNED REMOVE 200 BUFFER (a.) ACTUAL MASTER PLAN PLANNED ...,4,,;F,; '>.~"'> ;. . "' ~; ACTUAL LAND AC PLANNED ~';""''~'~' ~~..• QUISITION/ EXCHANGE ACTUAL DETAIL PLANNED ~• ••N`' "~ ENGINEERING (c.) ACTUAL INDUSTRIAL PLANNED a:~ :« ~ ACCESS REQUEST (b.) ACTUAL CONSTRUCTION PLANNED BIDS ACTUAL START ROAD, PLANNED 'F F } UTILITY CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: (a.) Rezoning to remove the 200' buffer is not required due to the County Zoning Ordinance adoption on 12/31/92. (b.) On January 12, 1993, the Board of Supervisors authorized staff to seek Industrial Access Funds from VDOT using the bond allocation as front money. When qualifying tenants have located in the Park, the monies may be reimbursed to the County and returned to the project to further development efforts to enhance the site's marketability. Contract to conduct preliminary engineering and road design was awarded to T.P. Parker & Sons on March 4, 1993. Plans are due April 4, 1993. (c.) Detailed engineering underway effective March 4, 1993. Both a preliminary engineering and utility plan have been prepared. The District VDOT office has approved the road plans for the industrial access submittal as prepared by T.P. Parker & Sons. 13 BOND PROJECT UPDATE ~' f Attachment B May 25, 1993 BUDGET S 184,000 FIRE HYDRANTS CONTRACT To be awarded the end of November EXPENDITURES TO DATE None until August PROJECT COORDINATOR: ROM EDYARDS ACCOUNT CODE: TASK 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PREPARE SITE PLANNED . , ~~.:;.;>: ;«~li';:_ LOCATION MAPS ACTUAL """ "~: f. .; : « »:.. PREPARE PLANNED `"`'" SPECIFICATIONS FOR FIRE HYDRANTS ACTUAL BID FIRE HYDRANTS PLANNED ACTUAL BID INSTALLATION PLANNED ........... f,,~ ............ OF HYDRANTS ACTUAL INSTALLATION PLANNED ACTUAL FINAL INSPECTION, ACCEPTANCE AND PLANNED PROJECT COMPLETION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: To date all hydrant locations have been identified, the site maps are complete and meetings have been held with the cities of Roanoke and Salem. After meeting with the other jurisdictions and our Utility Director, some hydrant locations were readjusted and new maps are completed. 14 BOND PROJECT UPDATE "~ Attachment B May 25, 1993 PURCHASE OF LAND FOR HIGH SCHOOL BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 S 240,121.01 PROJECT COORDINATORS: JOHN CHAIBLISS AND HOMER DUFF ACCOUNT CODE: 155140 TASK PURCHASE OF LAND II PLANNED TOTAL ACTUAL 1 9 9 3 BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC COMMENTS: The first of several tracts of land to be purchased for the eventual building of a new Cave Spring High School has been completed. The site is Located immediately in front of Penn Forest Elementary School and across from Starkey Park. Although there are no immediate plans to construct the school, the land wilt be preserved for the eventual development and will be used for Parks and Recreational purposes until that time. The acquisition cost including testing for the 28 acres tract was 5240,121.01. 15 1 ACTION NO. ITEM NO. D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Worksession on Illegal Dumping in Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The purpose of this worksession is to present to the Board a detailed overview on the seriousness of the illegal dumping problems in the County, and to advise the Board on current and planned staff initiatives to address the problem. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold the scheduled worksession to discuss illegal dumping in Roanoke County Respectfully Submitted, ~`,-~ . Ter ance L. Ha ri ton, AICP Director of Pla ing and Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs i .X AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 RESOLUTION 52593-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None cc: File Executive Session A COPY TESTE: - ~~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors v ( ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE 52593-8 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,522 by Ordinance 52692-19 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 11, 1993; the second reading and public hearing was held on May 25, 1993. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of three (3$) percent pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $9,808 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1993. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens NAYS: Supervisor Minnix A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget D. Keith Cook, Director, Human Resources ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO BECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In May of 1992, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5~) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on May 11, 1993; the second reading and public hearing is scheduled for May 25, 1993. The proposed salary for Board members will be increased by an inflation factor of three (3~) percent from $9,522 to $9,808. In addition, this ordinance establishes the additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. FISCAL IMPACTS' Three (3~) percent, increase in Board salaries: ($286 each x 5 = $1,430). This amount has been included in the proposed budget for FY 1993-94 and will be appropriated in the Budget Appropriation Ordinance. ectfull submitted, ~~~ Resp y ~~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix vvze No Yes Abs ~j` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,522 by Ordinance 52692-19 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5~) percent; and WHEREAS, the first reading on this ordinance was held on May 11, 1993; the second reading and public hearing was held on May 25, 1993. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of three (3~) percent pursuant to the provisions of Section 3.07 of the Roanoke County R. i Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $9,808 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1993. c:\wp5l\agenda\general\salaries.ord .y I ! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE 52593-9 AMENDING THE ROANORE COUNTY CODE BY AMENDING AND REENACTING SECTION 18-168 SCHEDULE OF CHARGES BY PROVIDING FOR AND ESTABLISHING AN INCREASE IN SEWER USER RATES WHEREAS, by Ordinance 62486-147 the Board of Supervisors of Roanoke County, Virginia, adopted and established sewer user rates for Roanoke County utility customers; and, WHEREAS, Sections 15.1-292.2 and 15.1-876 of the 1950 Code of Virginia, as amended, authorizes the establishment of rates and charges for sewage disposal services; and, WHEREAS, the County General Fund has been subsidizing the Sewer Fund for the costs of operating expenses for sewage disposal services, and the Board finds that the users of these services should pay the costs of providing these services; and, WHEREAS, first reading of this ordinance was held on May 11, 1993, and the second reading and public hearing was held on May 25, 1993, after publication and notice as required by law. BE IT ORDAINED by the Roanoke County Board of Supervisors, as follows: 1. That the provisions of Ordinance 62486-147 with respect to sewer user rates are hereby repealed. 2. That Section 18-168, Schedule of Charges, of the Roanoke County Code, is hereby amended and reenacted by providing for and establishing sewer user rates or charges for residential, commercial and industrial users for the use and service of the sewage system in Roanoke County. Such rates or charges shall be 1 t i based upon the volume of wastewater as determined by the amount of water supplied to the user, as follows: Sec. i8-168. Schedule of charges. (c) The schedule of base charges for residential, commercial and industrial customers of Roanoke County shall be as follows: SCHEDULE OF BASE CHARGES Water Supplied 1000 Gallons Per Month Volume Based Base Charge Per Month 10 14 17 28 39 54 69 111 153 210 267 440 613 853 1093 1400 1707 2087 2467 $ 6.43 9.65 16.08 26.68 37.28 51.43 66.22 107.03 147.86 202.81 257.78 424.60 591.42 822.85 1,054.27 1,349.99 1,645.70 2,012.12 2,378.55 The volume charge will be based on water used and will be .90 per 1000 gallons for sewer. The volume charge is added to the base charge to determine the total sewer bill. (d) That the Director of Finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The Director of Finance may promulgate regulations to implement this adjustment procedure. (e) That for those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of 30,000 gallons per month for commercial customers and 18,000 2 gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this ordinance. (f) That the provision of this ordinance and the rates established hereby shall be effective from and after July 1, 1993. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Circuit Court Steven A. McGraw, Clerk Famil Court Services Joseph M. Clark, II, Chief Judge Peggy H. Gray, Clerk Intake Counsellor General District Court John L. Apostolou, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Gerald S. Holt, Sheriff Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer r t ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 1993 AGENDA ITEM: Authorization to Amend County Sewer Rates COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The original proposal for 1993-94 Budget Work Session included a subsidy from the General Fund for Sewer Operations for $309,050 because sewer rates were not set at a sufficient level to recover the entire cost of the sewer operation. During these work sessions, the Board directed staff to remove the General Fund subsidy to the Sewer Fund and establish the sewer rates at a sufficient level to cover the entire expense of the operations. The average quarterly customer bill (based on 6,000 gallons per month of water usage) will increase from $30.81 to $35.22, for an increase of $4.41 per quarter. The attached ordinance will increase sewer rates by 15 percent to achieve this goal. The first reading of this ordinance was held on May 11, 1993. FISCAL IMPACT: The 15 percent increase in sewer rates will allow the Sewer Fund to be completely self sufficient. A subsidy from the General Fund will no longer be required. This will be taken into account in the final 1993-94 Budget Appropriations. STAFF RECOMMENDATION: Staff recommends approving the second reading of the attached ordinance, at the conclusion of the public hearing. R~ Respectfully submitted, ~~ Diane D. Hyatt Director of Finance Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy - - Received () Johnson - - - Referred () Kohinke - To () Minnix Nickens -?~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND REENACTING SECTION 18-168 SCHEDULE OF CHARGES BY PROVIDING FOR AND ESTABLISHING AN INCREASE IN SEWER USER RATES WHEREAS, by Ordinance 62486-147 the Board of Supervisors of Roanoke County, Virginia, adopted and established sewer user rates for Roanoke County utility customers; and, WHEREAS, Sections 15.1-292.2 and 15.1-876 of the 1950 Code of Virginia, as amended, authorizes the establishment of rates and charges for sewage disposal services; and, WHEREAS, the County General Fund has been subsidizing the Sewer Fund for the costs of operating expenses for sewage disposal services, and the Board finds that the users of these services should pay the costs of providing these services; and, WHEREAS, first reading of this ordinance was held on May 11, 1993, and the second reading and public hearing was held on May 25, 1993, after publication and notice as required by law. BE IT ORDAINED by the Roanoke County Board of Supervisors, as follows: 1. That the provisions of Ordinance 62486-147 with respect to sewer user rates are hereby repealed. 2. That Section 18-168, Schedule of Charges, of the Roanoke County Code, is hereby amended and reenacted by providing for and establishing sewer user rates or charges for residential, commercial and industrial users for the use and service of the sewage system in Roanoke County. Such rates or charges shall be 1 ~-a based upon the volume of wastewater as determined by the amount of water supplied to the user, as follows: Sec. 18-168. Schedule of charges. '* (c) The schedule of base charges for residential, commercial and industrial customers of Roanoke County shall be as follows: SCHEDULE OF BASE CHARGES Water Supplied 1000 Gallons Per Month Volume Based Base Charge Per Month 10 14 17 28 39 54 69 111 153 210 267 440 613 853 1093 1400 1707 2087 2467 $ 6.43 9.65 16.08 26.68 37.28 51.43 66.22 107.03 147.86 202.81 257.78 424.60 591.42 822.85 1,054.27 1,349.99 1,645.70 2,012.12 2,378.55 The volume charge will be based on water used and will be .90 per 1000 gallons for sewer. The volume charge is added to the base charge to determine the total sewer bill. (d) That the Director of Finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The Director of Finance may promulgate regulations to implement this adjustment procedure. (e) That for those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of 30,000 gallons per month for commercial customers and 18,000 2 ~-a gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this ordinance. (f) That the provision of this ordinance and the rates established hereby shall be effective from and after July 1, 1993. c:\wp51\agenda\cade\sewer.rta 3 ~T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE 52593-10 GRANTING A SPECIAL USE PERMIT TO NATASHA ROSS TO OPERATE A COMMERCIAL INDOOR AMUSEMENT AREA LOCATED AT 5383 W. MAIN STREET (TAX PARCELS 64.01-3-13), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Natasha Ross has filed a petition to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1993; the second reading and public hearing on this matter was held on May 25, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District is substan- tially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to Natasha Ross to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: 1 ,~ AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: l Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 r R-~ PETITIONER: NATASHA ROSS CASE NUMBER: 11-5/93 Planning Commission Hearing Date: May 4, 1993 Board of Supervisors Hearing Date: May 25, 1993 A. REQUEST Petition of Natasha Ross for a Special Use Permit to operate a commercial indoor amusement area, located at 5383 W. Main Street, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked if the neighbors had commented on their business. Ms. Ross said that they had received favorable comments from one of the neighbors. D. RECOMMENDED CONDITIONS None. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the request. The motion carried with the following roll call vote: AYES: Massey, Thomason, Robinson, Hooker, Witt NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report ~_ ther Jon rtley, Alternat Secretary Roan e County Planning Commission STAFF REPORT PART I :: >'~>EXEI~ItiI~1llt?il~'J[AR B. DESCRIPTION -3 This is a request for a Special Use Permit to expand the use of a restaurant and bar to include commercial indoor amusement, i.e., pool tables and pinball machines. The applicant, Natasha Ross is operating the Rack Room Pub at 5383 West Main Street in the Catawba Magisterial District. C. APPLICABLE REGULATIONS The property is currently zoned C-2. This zoning district allows commercial indoor amusement only with a Special Use Permit. Commercial indoor amusement is defined as follows: Establishments which provide multiple coin operated amusement or entertainment devices or machines as other than an incidental use of the premises. Such devices would include pinball machines, video games, and other games of skill or scoring, and would include pool and/or billiard tables, whether or not they are coin operated. Typical uses include game rooms, billiard and pool halls, and video arcades. The building is currently being used as a restaurant and has been the site of restaurants in the past. No new site plan review is required. ............:....:.::::::::::::..:..:::: ::: .........................P...e`..:::::::::::::.~:::::::::::::::::::::::::::::::..~~..........:. ~x~~ :::r~.r.~........ 2 PART II A. ANALYSIS OF EXISTING CONDffIONS ~-3 1. Lot Area and Location -The site is approximately 3.5 acres bordered on the southeast side by Routes 11/460 and on the northwest side by I- 81. This site is located in a cluster of about 20 parcels all zoned C-2. 2. General Area - The area to the east of this cluster of parcels is zoned R-1 and is predominately single family residential. To the west is a large parcel zoned I-2 with the remainder zoned R-1, again predominately single family residential. The area is dominated by the two major road systems, I-81 and Rts. 11 /460, that divide these properties. 3. Current Use -The site is currently a restaurant and pub. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use -Applicant is currently operating the Rack Room Pub at this location and is requesting a permit to expand this operation to include indoor amusement facilities. This expansion of use will not necessitate any expansion of the building or parking lot. Applicant would like to add 2- 3additional pool tables and several pinball machines. 2. Public Services - No additional impact on public services is expected. C. CONFORMANCE WfTH COUNTY COMPREHENSNE PLAN This site is located in an area designated Core in the County's Comprehensive Plan. This proposed expansion of an existing commercial use is consistent with the Plan. PART III STAFF CONCLUSIONS The issuance of a Special Use Permit to allow commercial indoor amusement at the applicant's place of business is not anticipated to produce any negative land use impacts. PREPARED BY: JANET SCHEID DATE: MAY 4, 1993 / ' ROANOKE COUNTY APPLICATION FOR SPECIAL USE Q "~ _ ~ ;~ ~t~'~"~ I r`y• 1. Applican t's Name: ~ ' I ~~ ~ ~(1 ~ ~ Phone• j~'t1 - ~ ~~ ._~ t Address: J JYj ~~ ~, ~~~~ i~ S~- ' - ~ ~ ~ Z1P• c~~- I ~ . . ... 2. Property owner's name _~,~ ~,~1 z ?~~„~~~•, ~,~-~~ ~ ' ' Address: ~j~y~_ ~~,1 -~-'~o=~:,` Phone: Z?P~ _ .. ~~3,. Location } of Property: j ~ ~ j ._ ~ ~(~ ~~~~~ ~l j } - ~ s~ cps t ~_ -~ Y ~~~ ~ (1 S ~-. . ' Side of property 3, ~ _acres>/sq.ft. • ..1 Sfize of proposed special exception use . ~ ~ , ~ ~~.~-' acres/sq.ft. y, i~,4r ax Map #: (owl •al ~3` l3 old Tax Map ~. x -...J 5. Zoning Classification: ~'-~ `~.~~ 6. Magisterial District Location• ~~A~.!r3a 7. Existing Land Use: ~'t1S~ (7 ~~j~~~~~~ 8. Proposed Special Exception Use: /1 9. Comprehensive Plan Designation: 10. Proposed Annual Gross Revenue: Value of Land Value of Proposed Buildings Value of Machinery & Tools Number to be Employed 11. Check Completed Items: 82" x 11" lot 1 V p p an Consultation y List of adjacent property owners ~ Letter of Application -~.,,.~ . __;~ Filing fee made payable to "County of Roanoke" $1,875 Special Use Permit for sanitary fill `~ method garbage and. refuse site - ;~ $40 All other Special - ~~i-e-rr Uses 12. D~te of Application: 13. Applicant's Signature ,~ . - DON'T SAY IT -WRITE IT ~°~ To: CUYIC~ ~ From: _ ~`~~ VIG._. ~ Date: Ta 5 ~x_ s~yrn~ c .. ~ , ~ ., ~ btu., ~. K..~ s- ~ b~~- . ~~ ~ ~ ~, . ~ ~-~ -~ ,~ -~ _ ~, . OF ROANp~~ ti •~ ~ Z '. A ~ O rasa DEPARTMENT OF PLANNING AND ZONING TERRANCE L. HARRINGTON, AICP DIRECTOR OF PLANNING ~~ PLANNING COMMISSION BOARD OF ZONING APPEALS February 23, 1993 Mr. C. Coleman G. Edmonds Gentry, Lockes, Rakes and Moore P.O. Box 1018 _" Roanoke, VA 24005 RE: Special Use Permit (Commercial Indoor Amusement) Dear Mr. Edmonds: My office has reviewed the information contained in your February 16, 1993 letter pertaining to the characteristics of the proposed business to be located at 5383 West Main Street, Salem Virginia. Based upon our review of this information it is my opinion as Zoning Administrator, that the use proposed by your client is a place of Commercial Indoor Amusement and would thus require a Special Use Permit prior to operation in its proposed configuration. My decision is based upon the number of pool tables in the proposed establishment and the amount of square footage devoted to the "pool" aspects of the business. By your own calculations, the square footage devoted to the pool table area exceeds that devoted to the dining/bar area. If your client wishes to begin operation prior to obtaining the special use permit for Commercial Indoor Amusement, my opinion is that he/she should provide no more than one pool table prior to obtaining the permit. You may appeal this decision to Zoning Appeals within 30 days of the let me know if you have any questions. Sincerely Terrance. H ington; AICP Director~of Planning the Roanoke County Board of date of this letter. Please P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (703) 772-2068 FAX: (703) 772-2030 ® Recyded Paper D ~.3 NORTH - '\ / ' 113ac \~ I ! 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S1 ,~~• ~ f.>' -~ \ 37 ~ ,,, ~ 18 \, ~` \ / IA2ac;Cl ~V/ L25 fc lQ Js , / ~ JJ~~!~,Si7 16' ~ ~.r6cp I \ 3J3 Ac. 2 \\~ ~ _ ~. \\~. \s. 32.` e~ Scef ~. yn~ . ~ ~.OnI~;~J ~- / 0.0~,y ,. . r Z. a. s ,~ ~_~ DEPARTf~NT OF PLANNING AND ZONING ~_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE GRANTING A SPECIAL USE PERMIT TO NATASFIA RO83 TO OPERATE A COMMERCIAL INDOOR AMUSEMENT AREA LOCATED AT 5383 W. MAIN STREET (TAX PARCELS 64.01-3-13), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Natasha Ross has filed a petition to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1993; the second reading and public hearing on this matter was held on May 25, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District is substan- tially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to Natasha Ross to operate a commercial indoor amusement area located at 5383 W. Main Street in the Catawba Magisterial District. c:\wp51\agenda\zoning\ross 1 i ' •? f~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 1993 ORDINANCE 52593-11 TO CHANGE THE ZONING CLASSIFICATION OF A .359 ACRE TRACT OF REAL ESTATE LOCATED AT 7155 BENT MOUNTAIN ROAD (TAX MAP NO. 95.01-1-34.4) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF AV UPON THE APPLICATION OF BLUE RIDGE INTERNATIONAL LIMITED LIABILITY CO. WHEREAS, the first reading of this ordinance was held on April 27, 1993, and the second reading and public hearing was held May 25, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 4, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .359 acre, as described herein, and located at 7155 Bent Mountain Road, (Tax Map Number 95.01-1-34.4) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Blue Ridqe International Limited Liability Co.. 3. That said real estate is more fully described as follows: Tract 3, containing 0.359 acres, more or less, according to a plat of the C. F. Kefauver Estate, Colonial American National Bank, Trustee, showing division of 245.43 acre tract situate on U.S. Highway 221 by T. P. Parker & F Son, Engineers and Surveyors, Ltd., dated February 22, 1985, of record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 9 at page 327; Being a part of the same property conveyed to C. F. Kefauver from Boyd F. Butler, et als. , by deed dated January 15, 1971, of record in the aforesaid Clerk's Office in Deed Book 911 at page 408. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney R-~ PETITIONER: BLUE RIDGE INTERNATIONAL LIMITED LIABILITY CO. CASE NUMBER: 12-5/93 Planning Commission Hearing Date: May 4, 1993 Board of Supervisors Hearing Date: May 25, 1993 A. REQUEST Petition of Blue Ridge International Limited Liability Co. to rezone a .359 acre parcel from C-2 to AV to operate an office, located at 7155 Bent Mountain Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION In response to questions from the Commission, Ms. Donihe said a commercial entrance permit will be required from VDOT. Mr. Natt said that there will be no additions to the building. D. RECOMMENDED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Thomason moved to recommend approval of the request. The motion carried with the following roll call vote: AYES: Massey, Thomason, Robinson, Hooker, Witt NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~•. Jon artley, Altern e Secretary Ro oke County Planning Commission STAFF REPORT PART I ........................................................................................... ............................................................................................ B. DESCRIPTION R~ This is a request of Blue Ridge International Limited Liability Co. to rezone a 0.359 acre parcel from C2 (General Commercial District) with conditions to AV (Village Center District) in order to operate an office. The site is located at 7155 Bent Mountain Road, in the Windsor Hills Magisterial District, and does not receive urban services. The site was previously used for antiques sales. In 1985, the rear portion of the existing building was rezoned to B3 with the following conditions: (1) The property will be used only for the sale of used cars and (2) All business will be conducted within the confines of the structure. The remainder of the property, including the portion of the building existing at the time, remained B- 2with no conditions. At the time of the county's comprehensive rezoning in December 1992, the site was rezoned to C2, the zoning district most comparable to the B2 district. The petitioner requests the AV zoning district as a more appropriate zoning for the area than the more intensive C2 zoning district. C. APPLICABLE REGULATIONS The AV district permits a variety of agricultural, residential, civic, and low intensity office and commercial uses. Permitted office uses include financial institutions, medical and general offices. Site plan review will be required prior to issuing the building permit in order to ensure compliance with County ordinances. Site must comply with current VDOT commercial entrance standards and a commercial entrance permit will be required from VDOT. ..;.:.:; :a .:;....{;, :::.~ :.:sig.:.:,:.:.~f~<'~ri~>~"~tci ~`at~< ~::<:~:.:.<::..:>.:: <: :::::..:::.::..:,::..::.:e.`~ ~~~:`f?'1a>»<<ha ..frr.~...lar~d..u......rm . .. .......~.. . 2 PART II A. ANALYSIS OF EXISTING CONDffIONS ~t ~ Lot Area and Location -The site is approximately 0.359 acres, or approximately 15,640 square feet. The parcel fronts on Bent Mountain Road (Rt. 221) and adjoins Forest Edge Drive at the entrance to the Forest Edge subdivision. TogographyNegetation -The front portion of the site is level, with landscaping along the side boundaries and gravel in front of the building. The rear portion of the site is fairly level, at approximately the elevation of the roof of the building. Evergreen trees are planted along the rear edge of the building. The existing topography and vegetation very effectively buffer/screen the site from the adjoining single-family subdivision. Nothing, however, precludes the owner from developing this rear portion of the site. Existing Physical Development -Existing 3,300 square foot one-story building with a stone facade. Front portion of the site is a gravel parking lot. SurroundincL Neighborhood -The neighboring area contains several business uses such as a country store and abar/restaurant. The nearby area bordered by Martins Creek Road on the east and Bent Mountain Road on the south is zoned AV. The remaining area is zoned AR and is generally developed with a single-family residential subdivision and rural residential uses. A single- family home adjoins the site immediately to the west. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout -Petitioner proposes to use the existing building for the office use and has not proposed additional development on the site, at this time. In the AV district, the site may be developed with up to 1,380 square feet of additional building footprint area (to total 30% of the lot area). Up to 75% of the total lot area may be covered by building, pavement, or gravel (impervious surfaces). If the site remains C2, 50% of the lot area may be covered by building and up to 90% covered by building, pavement, and gravel areas. Traffic Generation -Traffic generated from the use of the site as an office should not be significantly greater than the traffic generated from the use as an antique shop. While the ITE Trip Generation Manual does not study specialty retail shops, such as antique shops, it does cite general office use and retail use. The trips per day rate is the same for both uses (approximately 16 trips per day). 3 ~~~ C. CONFORMANCE WffH COUNTY COMPREHENSNE PLAN The site is designated Village Center in the Roanoke County Comprehensive Plan. The AV zoning district was created as a means of implementing the Village Center land use policies in the Comprehensive Plan. Office uses are encouraged with high compatibility in the Village Center land use designation. C. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS The zoning ordinance states the Village Center zoning district is not intended to be for employment destinations for urban residents. Further, the ordinance encourages any expansion of Village Center areas to be contiguous to existing Village. Center areas in order to avoid leapfrog commercial development. The petitioner's site is within 350' of an existing AV-zoned area. PART III STAFF CONCLUSIONS Petitioner's request to rezone to AV is consistent with the Comprehensive Plan since the site is designated Village Center on the land use plan and the AV zoning district was designed specifically for the Village Center land use designation. The AV zoning district is more compatible with the rural character of the area than the existing C2 zoning, specifically: (1) The maximum lot and building coverages are considerably less in the AV district than in the C2 district, and (2) Many of the permitted uses in the C2 district are more suitable for densely developed commercial areas than for a rural, less intensely developed area. This is an opportunity to eliminate old conditions on a parcel and replace the existing zoning with a zoning more suitable to the site and surrounding neighborhood. PREPARED BY: LYNN DONIHE DATE: MAY 4, 1993 Far staff use only R'~ COUNTY OF ROANO DEPT. OP PLANN~~ G 3738 Brambl P.O. 80X Roanoke, (703} 77z- 8 (~gqJ ~Q3} 7~~>~+U dote recelvOd: received dy: 3 x-93 ~~J . applicat'o fee: ~s.~ o o PC/ ZA dote: Mq y l 943 lace de su c~• BOS date: , -Z~-~(~ 3 -~5-93 Caso Number: `~ .~~ lI1 III i i I • 1 1(I 1• ,• , , 1 1 . •1 i _,. ; 1 •;. I.• ! .lil •1. , • ' 'I i 1:{~' !• ,!i•1 .. I !'~:i~1~I •i:.ii •i 'I :' '1'I'1 I:iI 1~ i I~'~ 1' 1:.'. s' ' ! , li°il! ..1. ,il: I !!i•iili it{liiiliiililil.F!! .~.~., iIi Ilili,l.li :ii lild~h• iI .: 1•' ; i•: •; I+' "1 GIi~{I1:1 l~lsl IL1 1 ! I i 11}.Iliii I t ilni 1 il~,.ll l~i,iliili !~ ilii li { !{lliii111ii~ili i Ilil• . • i t{{ i. i , .~ l I~ i ' Ii` {~ia l:n 1 1 i1 i ~ 1 . i , 1 t,{ i iEi S , 1 :! f f !i! ~~~~ E~~ !3! ~~ ' 1 i i 1 ( i i 1 1 1 i i i u i , 1 1 i iI { • ~1 1 j i ' ~ ii , ! i i, li I I 1f , 1 1. !. , : 1 i I ; ~I i 'Oi ,4 ~, l, : ! I~t~ .. I t• ,. i i i ! l I.I.1.1 i.i I=,. , i i : i is !.t i ! . 31i•: I : I~:=I•I• I•: . 1::•I:! , ,• . l t 1.1. 1 i• ,icllil :ii••: 'i : ,• i.l.t ~ t•Is:•i l !II is Check type of application fi}ed (check all th t apply?: I~ REZONING ^ SPECIAL USE CIVARIANCE Applicant's name: BLUE RIDGE INTERNATIONAL LIMITED LIABILITY Cx1V1PANY Photle: 772-3022 Address: 6227 SADDLERIDGE RtIAD, S.W., RQ~VVOKE, VIRGINIA Zip Code; 24014 Owner's nam8: SUSANNE B. ROYSTER AND R. LEWIS ROYSTER, JR. Phase: 989-8800 Address: 5329 BLACK-BEAR-LANE,-RC1~NgCE, VIRGINIA Zip Code: 24014 Location of property: Tax Map Number: 95.01-1-34.4 7155 BENT Nbl~fl"AIN RfJ-AD ' Magisterial Districts WINDSOR HILLS VIRGINIA 24018 RQANOKE , Community Planning Area: BACK (REEK Size of parcel (s1: Existing Zoning: C-2 WITH COrDITIONS .359 acres Existing land Usa: VACANT OQNVIERCIAL BUILDING sq.ft, '.t :•1.t•1.:.:•i , . •I.:.: 1•::'!. 13:1:1 •:::::•:::~. i : =:'{ , : t1 :•I:i:: :::1:•II!:t,::i ;: , !t: •: •i 1:1:1' ~,: is • , : •.!.;.I;Ir .-., : •1;,• :,•;: •=•,;; i;i;'ii ;:.i : :::I: s:,:l:,::t:::::1:•.,t . - .i ,i, :i:::,!,:t':i:i:!sl:i:isisi• •..•.I.,t.•i••..,:.•• .I,.,.,I,i,i;•,. l,l r..l., ...i i .. q..•.,.:ilbiiiliiii'i~i1S11c.;isl..;:.i1.1.,•il,•:•1 1 i!i 1 1 1 iilil, , , . I:E, t 1 . • Ir il(11. 1.I 1.14,E li.; i;l;ili;•1•;• •,(1 •;•i.l 1 , !.,.,[i'il iLiil.i; I1;, .1;1 •.I,.i.,.,r..,t,r.7.•;,{I.' !.. ..;1 .. I . . { . :. i.. . i . . 1.. t•I•I.I;~ i Ilil lilll t, tJ' iiii•{• I' 1 , i.l•I, I;! , Iii~i i l,,~i t~.' ~iil tit'I I,•• 4. . s °i' • l i i ~ 1 i ' '• i l 1, . i iiiiia :l:lill:i:i.::1.1. i i'i, '1 i ililiiiii:.:•t.t.•!t!=.=I:,l, ; 1 , ! 1 i•' :' ~% Proposed Zoning; AV For SraH IJse only Proposed Land Use: OFFICE Uae Type: i I Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO If N0, A VARIANCE IS REQUIRED PIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO 1F N0, A VARIANCE iS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X •• s 1.:,1::::, :::•:•:•,•. ::;ti: 11:;•• ;•} 1 : ! !yti:Y'ti'Is!'I , :!,!yih :411:1:ia'l:l'lilili!i!i!i!i!iiii{'iilili,iriti i ii:iil!liiii!i!lili!i •:•1 , :. '•i•" •:•_ ..'[• 1 '::: I.. , . •.I .., •... : 'Iiriiiii::ii:ir'• ,.:i.,., ! , . i .I.;i ,,:; 1;:;;!;,; , .I. .: 1.. .,.1;.•. ...i.Ir . 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I .sts.:: , Variance of Sectipn(s) of the Roanoke County Zoning Ordinance in prder to; Is the application Cpmplete~ Please check if enclosed- APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCQMPLETE• Rl8 V Ni V R:i V Sucve Consultation 8 1 /2" x 11 " Application fee Application Metes and bpunds description Prpffers, if applicable Justification Water and sewer application Adjoining proper#y owners l hereby certify that l am either the owner of the praperry or the owner's event or contract purchaser and am acrin~ with the knowledge and consent of the owner. BLUE ~t I uGE i l'vTERNPtT I ONAL L I M I TED L I L I ANY BY A. MATT, ITS ATTORNEY for Staff Use Onty: Case Number ~~ ~ ~~~f~ n° e Applicant BWE RIDGE INTERNAT~ LIMITm LIABIt_I'LY CY7VLPAN_V The Planning Commission wilt study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thorouGhly as passible. Use additional space if necessary. Please explain haw the request furthers the purposes of the honing Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This rezoning will remove a cormmercial conditional zoning in a Village Center area. The AV zoning is more compatable with the existing land uses in the surrounding area. It will enable a basically vacant building to once again be utilized in a manner without changing the character or nature of the construction. Please explain how the project con#orms to the general Guidelines and policies contained in the Roanoke County Comprehensive Plan. The project conforms to the general guidelines and policies contained in the County Corr{~rehensive Plan in that the Village Center district allows for general office use. The project will further remove a commercial conditional zoning from the property and leave the property in amore compatable zoning under the Comprehensive Plan. Please describe the impactts) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed rezoning will have no negative impact on public services and facilities including water/sewer, roads, schools, parks/recreation and fire/rescue. The proposed office use will have a minimum of traffic. The proposed office is a less intense zoning than the C-2 zoning with conditions and will therefore have no negative impact on the adjoining properties. i ~ -rRAGT 2 I I I N 48° 24' 30" E -~ Ot_D o~0 125.9 8' >'iN P 1 Al TRACT 3 o. 3 5°I ,rac. R-'~ } . ~~, ~ 3r Vim. ~= -TRACT 1 !O N •~- ,-gPiME BL ~• '~ N N ,W ~ FR 9 m 3 20.2' a D ~ m 28.'Zl' `W a ~ ~ v ~ . 14.12 ~ Q Q Z / N ..~o.s i ~ W 11S v.1A~-K 1 ~, II ~ ~ -- C~RAV Et_ c m PAtZKi(U~ -` ~ v ~O.rJ' I' SP XE A= Corj.SO' 1t~l sET S 48° 24' 30" W CH= S49°41' 05" vy ~4 25 ~ t To P. 1. oN -r-- VA.. SEG. RTE. Cc9(o IoFJ.49` CMARTII,! CREEK RD~ R= 14-10.22' VA. RTE. 22l 50 ` R/ W ~~ti7-LTf! O~~D THE SUBJECT PROPERTY IS NOT roy~ r~P~, WITHIN Tf)E LIMITS OP Tda Ioo ~ RAYMOND C. WEEKS r '~ YEAR FLOOD BOUNDARY AS SHOWN QQ ON TdE PEMA FLOOD BOUNDARY " ~~ Q•~ MAP. THIS DETERMINATION IS CER1. M0. BASED ON TdE FLOOD BOUNDARY n 54-17-3IoI801 MAP AND NAS NOT BEEN VERIFIED BY ACTUAL FIELD LLEYATIONS. ~ ~ 'A~ 54-l7.3(b1110 .~~ 4 ~ y . ~'~o r.~r,n ~~~` SURVEY FOR SUSANNE ROYSTER of TRACT 3 ~ °-SUSDIVl5101.] aF C-•F K~FAt1VER? ESTA-TE S I Tl~ AT>= a-~ `~A . izTE. Z21 TAX NO. N. B. WW' 34 CALC. DRAWN SAP CK'D. R.C.W. ROAt~oKe cr~u~.lT't VIRGINIA BY: T. P. PARKER & SON ENGINEERS ~t SURVEYORS ,LTD. SALEAA VIRGINIA To RoA>~OKE ----~ SCALE: 1"= 30' DATE: «-T• 1~7 198! w.o. $~- 2T98 D- 31°148 ~• im~nun DW~print of columDia LAW OFFICES OSTERHOLiDT, FERGUSON, NATT, AHERON £~ AGEE A PROFESSIONAL CORPORATION CHARLES H. OSTERHOU DT MICHAEL S. FERGUSON EDWARD A. NATT MICHAEL J. AH ERON G. STEVEN AGEE MARK D. KIDD 1919 ELECTRIC ROAD, S. W. P. O. BOX 20068 ROANOKE, VIRGINIA 24018 ELLEN KUO ~~ TELEPHONE 703-774-1197 FAX NO. 703-774-0961 ~r=~~ ,~.re~~~~j MAP 2 G 1943 Terrance Harrington Director of Planning County of Roanoke P. O. Box 29300 Roanoke, Virginia 24018 Dear Terry: E'1.A~t~i~G ~ ZONI;~G RGANCK~ CGUIVTY Enclosed please find the Rezoning Application for Blue Ridge International for parcel 95.01-1-34.4. Also enclosed are a copy of the Roanoke County Rezoning Application which has been signed by the property owner. I have signed the copy on behalf of the applicant. We have also provided to you a copy of the plat, a copy of the legal description for the property as well as a list of adjoining property owners. We have not included a Water and Sewer Application since this is an existing building and the use will be conducted within that existing building. Also enclosed is a check for the required filing fee. As you know, this request for rezoning would change the zoning on the property from C-2 with conditions (allowing the sale of used vehicles, antique and classic vehicles) to the AV District. It is my belief that this rezoning will put the property more in line with the appropriate zoning for the area. The permitted uses in an AV District would more closely align themselves with the character of the neighborhood and certainly, my clients anticipated office use of the property, falls well within the permitted uses. Should you need anything further, please advise. Very truly yours, OSTERHOUDT, FERGUSON, NATT, AHERON & AGEE, P.C. ~.l' ~ q~- Edward A. Natt EAN/cnh v.' Q ~-'{ NORTH X968 "/ f~e`q 1952 ~1 \ \~7 '\ ;\. ~. F29a9,, ,, -51935 I• 37 i.io c ,6~~ C .~ d~vE~C ~I/Z _; 65~ I i ~y -~~ i~o>' j~~ "~ '-- ~ ~ ` 46 ee / ~ i ~_~ ~~ ~_ Ooks _ Roaa '9~ / ~ ~ ~ ~ y /~ 1 _y . , ,, /78921 (R•/1 . po,,, /5 ~ Zc7N~/?L~ KF Q clc,.~T O-F ~PJ~Ut; ~~/Grit." ~TCI~" . , . + DEPAR'T'MENT OF PLANNIATG Z" "' _" AND ZONING ~ %~ ~- ~ ~ ~A ~ .• ~~ R-`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 1993 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A .359 ACRE TRACT OF REAL ESTATE LOCATED AT 7155 BENT MOUNTAIN ROAD (TAX MAP NO. 95.01-1- 34.4) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF AV UPON THE APPLICATION OF BLUE RIDGE INTERNATIONAL LIMITED LIABILITY CO. WHEREAS, the first reading of this ordinance was held on April 27, 1993, and the second reading and public hearing was held May 25, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 4, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .359 acre, as described herein, and located at 7155 Bent Mountain Road, (Tax Map Number 95.01-1-34.4) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Blue Ridqe International Limited Liability Co.. 3. That said real estate is more fully described as follows: Tract 3, containing 0.359 acres, more or less, according to a plat of the C. F. Kefauver Estate, Colonial American National Bank, Trustee, showing division of 245.43 acre tract situate on U.S. Highway 221 by T. P. Parker & Son, Engineers and Surveyors, Ltd., dated February 22, 1985, of record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 9 at page 327; Being a part of the same property conveyed to C. F. Kefauver from Boyd F. Butler, et als. , by deed dated January 15, 1971, of record in the aforesaid Clerk's Office in Deed Book 911 at page 408. W.' 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. c:\wp51\agenda\zoning\blue.rid i (~`~ '-;) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, MAY 25, 1993 ORDINANCE 52593-12 AMENDING RESOLUTION 62789-12 GRANTING A SPECIAL EXCEPTION PERMIT TO THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, TO PUBLICLY OWN AND OPERATE A SOLID WASTE DISPOSAL FACILITY ON WHAT IS KNOWN AS THE ~~SMITH GAP SITE;' SAID AMENDMENT TO REFLECT THE ACTUAL SURVEYED ACREAGE AND TO INCORPORATE ADDITIONAL LANDS WHEREAS, on June 27, 1989, the Board of Supervisors granted a Special Exception Permit for the location and operation of a solid waste facility on what is known as the "Smith Gap Site" located on 640.39 acres on the northwest side of Fort Lewis Mountain between Smith Gap and Bradshaw Road in the Catawba Magisterial District; and WHEREAS, the Roanoke Valley Resource Authority has petitioned for an amendment to the Special Exception Permit to reflect the actual surveyed acreage of the area originally permitted and to incorporate lands acquired for the entrance, tipper building and rail yard associated with the regional landfill at Smith Gap; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1993; the second reading and public hearing on this matter was held on May 25, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of the petition of the Roanoke Valley Resource Authority to amend the Special Exception Permit granted by Resolution 62789-12 to include the 1 actual surveyed acreage of 752.01 acres be, and hereby is, approved; and 2. That the Special Exception Permit be expanded to allow the location and operation of a solid waste facility on additional land acquisitions (for the entrance, tipper building, and rail yard associated with the regional landfill), said additional land acquisitions totaling 126.74 acres, making the total acreage covered by this Special Exception Permit to be 878.75, said 878.75 acres outlined in pink on the attached plat entitled "Composite Plat for Roanoke Valley Resource Authority showing 6 parcels of land containing 1241.355 Ac. Situate off Va. Sec. Rte.. 622, Catawba Magisterial District, Roanoke County, Virginia" dated February 23, 1992 and revised April 29, 1993 and prepared by T. P. Parker & Son, Engineers, Surveyors, Planners, said plat attached hereto and made a part hereof. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~LJ'C~=~C..PV1'u Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File John R. Hubbard, Executive Director, RVRA Paul M. Mahoney, County Attorney Terrance L. Harrington, Director, Planning & Zoning Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Jeffrey Cromer, Roanoke Valley Reg. Solid Waste Mgt Board 2 ~~~' f~~ ~e i~ ~-, w u~~= ~~~ ~~~ \ ~,``~. g i ~ tl ~ ~ \ ~ w ~ \ , ~Y ~ :r ,.t -~-- ~~ ~ ~~ N r ... ~ ~ t ~, :~~ a r!-~ ~ ~ ~. # ~ ~ 1~~ / ... i~-- ~ .. .. o ~~~ ~~~ ! ! .~~ I• .._ A ~ w ~rw i ir~ ~~w war a. n~ ,~~ I~p .__ ~i~~l ':~1 I~ ~~ 'F' M O O N ~G 00 ~ ~ E 0 ~ w" H ~ b a~~ ~ ~ ~ o o ~ ~O ~T w a 3 Q W ~ y C~ 1 ~ FI 0 O R-~ PETITIONER: ROANOKE VALLEY RESOURCE AUTHORITY CASE NUMBER: 13-5/93 Planning Commission Hearing Date: May 4, 1993 Board of Supervisors Hearing Date: May 25, 1993 A. REQUEST Petition of the Roanoke Valley Resource Authority to amend the Special Exception Permit to reflect the actual surveyed acreage of the area originally permitted and to incorporate lands acquired for the entrance, tipper building and rail yard associated with the regional landfill at Smith Gap, located northwest side of Fort Lewis Mountain between Smith Gap and Bradshaw Road, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked if the neighboring residents were informed of the change. Mr. Hubbard responded that they have met with the residents who are aware of the change and have voiced no concerns. D. RECOMMENDED CONDTI'IONS See attached. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the request. The motion carried with the following roll call vote: AYES: Massey, Thomason, Robinson, Hooker, Witt NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other `- ~ P~u i ~ ~l. J Hartley, Alt mate Secretary anoke County Planning Commission County of Roanoke Department of Planning and Zoning Memorandum TO: FROM: DATE: Planning Commission Terrance L. Harrington, AICP ~u' Director of Planning April 29, 1993 ~-5 RE: Proposed Revisions to the Smith Gap Landfill Special Use Permit. BACRGROUND In April 1989, the Board of Supervisor's approved a special use permit (SUP) that authorized the construction and operation of the Smith Gap Landfill located in the Catawba Magisterial District. The permit was approved after an extensive public involvement and review process that involved the Planning Commission, the Landfill Citizens Advisory Committee (LCAC), and many other Bradshaw area citizens. The special use permit was Supervisors with an extensive set policies that control the design and offer area residents protections in and groundwater quality. These included with your packet. approved by the Board of of operating conditions and operation of the landfill, and areas such as property values, conditions and policies are The Board resolution granting the permit (attached) cited the location of the proposed landfill as... "640.39 acres on the northwest side of Fort Lewis Mountain...". The permit was issued on the basis of tax parcel information and a map similar to the map attached to the resolution. As you can see, this map does not provide specific tax parcel numbers, or a metes and bounds description upon which to accurately describe the location of the property that was to be acquired for the landfill. A subsequent survey of the property indicated that the original acreage included in the SUP was approximately 752.01. In addition, the decision to transport the refuse by rail necessitated the acquisition of additional property for the landfill that is outside the acreage covered by the permit. (The map enclosed with your consent agenda last month, shows the location of this additional land). Correcting the original acreage authorized by the SUP, and incorporating this additional land under the provisions of the permit are the subjects of this current request. NATURE OF REQUEST This petition has been submitted by the Roanoke Valley Resource Authority (RVRA). The purpose of the petition is: 1. Correct the acreage associated with the original permit issued in 1989. The correct acreage .should be approximately 75.2.01. 2. Add the additional land acquisitions to the SUP, incorporating all of the operating conditions and policies attached to the original permit. The additional acreage is approximately 126.74. If incorporated under the SUP, the total approved acreage for the Smith Gap landfill will be 878.75. ANALYSIS AND CONCLUSIONS The staff sees this request as a "housekeeping" type of action to clarify previous acreages, and incorporate the two new areas under the terms and conditions of the SUP. As part of the communities decision to transport the refuse by rail the LCAC and surrounding property owners were knowledgeable of the need to purchase these two additional areas that are devoted to the rail yard, landfill access, and the tipper building. Mr. Hubbard, who is representing the RVRA, has worked closely with the Bradshaw community and the LCAC over the past three years to keep them apprised of landfill plans and decisions that have any potential to affect the community. With the incorporation of the original permit conditions and operating policies to these two new areas, the community surrounding the landfill will continue to be afforded the same high degree of protection that was agreed to in 1989. C:\WP51\PC\SMITHGAP.REP 1 ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE,COUNTY; VIRGINIA, HELD AT THE ROANOKE COUNTY,ADMINISTRATION CENTER, ON TUESDAY, JUNE 27, 1989 - ~. - RESOLUTION 62789-12 GRANTING A SPECIAL EXCEPTION PERMIT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, TO PUBLICLY OWN AND OPERATE A SOLID WASTE DISPOSAL FACILITY ON WHAT IS KNOWN AS THE "SMITH GAP SITE" WHEREAS, the Planning Commission held a public hearing on this matter on April 18, 1989; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a public hearing on this matter on April 25, 1989. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a Special Exception Permit for the location .and-_ operation==-of --a so.i-1cL ~aaste_::_- facility is substantially in accord _ with -the ado-~ed~,~1985 ; __ Comprehensive Plan pursuant to the prw~sions---~f-Sectio7t _~-~ _.. _ ___ 456(b) of the 1950 Code of Virginia ,^ as~amended. 2. That the Board hereby grants a Special Exception Permit to the Roanoke County Board of Supervisors to publicly own and operate a solid waste disposal facility on what is known as the "Smith Gap Site" located on 640.39 acres on the northwest side of Fort Lewis Mountain between Smith Gap and Bradshaw Road in the Catawba Magisterial District, subject to the approved landfill permit conditions and operating policies. 3. That the Board acknowledges, to the extent permitted.-by law, that it has a non-binding moral obligation to ° a such_~mounts=~_=~ -- as may be needed to address the =adapte -oper_-atZng __po3c~s, including property value protection, and that such payment is i . . -a subject to future appropriations. Nothing in the approved operating policies shall be deemed to constitute the creation of a debt, the lending of the credit, nor a pledge of the credit of the County under the Constitution and laws of the Commonwealth of Virginia, nor shall any provision thereof give any person any legal right to enforce the terms thereof against the County. On motion of Supervisor Nickens, seconded by Supervisor Johnson, and carried by the following recoreded vote: AYES: Supervisors Johnson, Nickens, Garrett NAYS: Supervisors Robers, McGraw A COPY TESTE: YY2Q't'`t~ ~/ ` - - -- ---- ---------- -- - -- Mary H. Allen;:_;De ut -Cler-k == -- P Y= _ Roanoke County.-Board of-Superyisors~ _ , _ ~_ cc: File - - _- ~- = -= =__ John Hubbard, Assistant County Administrator - _ Paul Mahoney, County Attorney Terry Harrington, Planning Director W. Robert Herbert, Roanoke City Manager Randolph Smith, Salem City Manager George Nester, Vinton Town Manager Jeffrey Cromer, Roanoke Valley Regional Solid Waste Management Board -5 . ,_ .ter O~ Ems`'-," ^ ~ ~ ~ ~ C Bradshaw :f' ~„ ,~ ~ _ ~ - - = ~ '~ _ ,sue ~ /l. , i-j \\\B-4 \ ~, BM~\ ~- J 1518;/. _ ~~- / i - '~~ ` ~~~ r-i~„_ /\\/ _ _~~ ~ B - 3 \ ~. ~, _ .~ R- I \~0~~ , ~O ~~ ~`~ • :' PROPERTY `LINE - \\\~_ \ ~ 0 - ~~00 ~~ SCALE: I ~~ = 2000 NOTE ~ THIS ROUTE IS CURRENTLY BEING EVALUATED FROM A TECHNICAL AND COST STANDPOINT. -~ J JI ~+ ~~ ~1 ~~ moo ~ ~ , ~ O ~ 1. ~ C. \\~. 3053 ~ ~ ~~ , \ \ ~~i ll 1~~~,~;)~~~~ NOTE: MAP TAKEN FROM U.S.G.S\ TOPO GLENVAR QUAD. ` LEGEND : ° ° ° ACCESS ROAD TO FI L L AREA • BORING LOCATIONS ---PROPOSED SOLID WASTE PILLAR' ----- PROPOSED DEBRIS FILL AREA BRADSHAW-SITE N0. 5R PRELI M i NARY SITE DEVELOPMENT FIGURE 10.2 JOB N0. 11136 FEB. 26, 198'_- OLVE For staff use only COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 ' Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 date received: received by: application fee: PC/BZA date: placards issued: BOS date: Case Number: Check type of application filed (check all that apply): ^ REZONING C"YSPECIAL USE ^ VARIANCE Applicant's name: ~o4-~r\1 H V T3L3Ac~~ Phone:='772-Z13n Address: 3433 $QA~1-3LETz~ AvE. ~o CIA Zip Code: z4or<g Owner's name: ~c.-~r~r~ v~~-~ K~ovrtLF Av-c~o~~-t~( Phone: -17Z Zt3a Address: ~jAdMF Zip Code: ~.ptg Location of property: Tax Map~Number: 4Z.o(~- 1-13 ~=~~7 $~cp'~1,~W Q,~ Magisterial District: GPI-CAWB~ Community Planning Area: Size of parcel (s): Existing Zoning: ~jp~~L l)5E Acf~-3 -Od0} acres Existing Land Use: >Z~tr~~ L,c~,•~F~t`- sq.ft. Proposed Zoning: ~a~- v`/E For Staff Use Only Proposed Land Use: ~z~~rx+~ 1-~^~~-~-~, Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES f NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES / NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v tvs v _ Fvs v -To C3E ~/ e~gr,niTt~ .~ Consultation 8 1 /2" x 11 " concept plan Application fee Application Metes and bounds description '~ ; Proffers, if applicable Justification ~f Water and sewer application ~ Adjoining property owners To ter 7~-i~^^~-r-c~ l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge a sent- t/he owner. Owner's Signature: ~ ~~/..~-~~ For Staff Use Only: Case Number The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. a' Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, ',parks/recreation, and fire/rescue. Applicant ~ONh-~ ~VC~S3Pc~-ice - ~V~A ROANOKE VALLEY RESOURCE AUTHORITY 3433 Brambleton Avenue, SW ~"' ~ Roanoke, Virginia 24018 (703) 772-2130 MEMORANDUM TO: Terry Harrington Director, Planning & Zoning" FROM: John R. Hubbard Executive Director ~o~ I ' DATE: 7anuary ~, 1993 SUBJECT: Smith Gap Special Exception Permit ~-- ~• ~ ~ ., ,.. 4`'Vx 'F~ ,, '1 JAN ~,, -a ~.~ .~,., ,e : , I have had the occasion to review the Special Exception Permit issued by the County for the Smith Gap Landfill and noticed that the permit identifies the acreage to be 640. The actual acreage originally acquired was surveyed to total 752.012. In addition, land was acquired to facilitate the entrance to the property and the tipper building and rail yard associated with the decision to utilize rail for transporting the waste. I have attached a plat showing the original purchases and the subsequent purchases to accommodate the rail. I believe that the intent behind the permit allows this operation, however, the Roanoke Valley Resource Authority may be best served to have this clarified by Roanoke County. Please let me know what action is required, if any, to resolve these issues. Attachment TQ-zc~ ~ ~pR ~ ~ ~~ a ~ ~ ~a- ~' ~~ V O ~o Z xu~ ~vq Y~ ~~ o. ~~ .~ w c~ ~+ ~ ~~ o ~ W ~_5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 1993 ORDINANCE AMENDING RESOLUTION 62789-12 GRANT- ING A SPECIAL EXCEPTION PERMIT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, TO PUBLICLY OWN AND OPERATE A SOLID WASTE DISPOS- AL FACILITY ON WHAT IS KNOWN AS THE "SMITH GAP SITE;" SAID AMENDMENT TO REFLECT THE ACTUAL SURVEYED ACREAGE AND TO INCORPORATE ADDITIONAL LANDS WHEREAS, on June 27, 1989, the Board of Supervisors granted a Special Exception Permit for the location and operation of a solid waste facility on what is known as the "Smith Gap Site" located on 640.39 acres on the northwest side of Fort Lewis Mountain between Smith Gap and Bradshaw Road in the Catawba Magisterial District; and WHEREAS, the Roanoke Valley Resource Authority has petitioned for an amendment to the Special Exception Permit to reflect the actual surveyed acreage of the area originally permitted and to incorporate lands acquired for the entrance, tipper building and rail yard associated with the regional landfill at Smith Gap; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1993; the second reading and public hearing on this matter was held on May 25, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of the petition of the Roanoke Valley Resource Authority to amend the Special 1 • f {(-5 Exception Permit granted by Resolution 62789-12 to include the actual surveyed acreage of 752.01 acres be, and hereby is, approved; and 2. That the Special Exception Permit be expanded to allow the location and operation of a solid waste facility on additional land acquisitions (for the entrance, tipper building, and rail yard associated with the regional landfill), said additional land acquisitions totaling 126.74 acres, making the total acreage covered by this Special Exception Permit to be 878.75, said 878.75 acres outlined in pink on the attached plat entitled "Composite Plat for Roanoke Valley Resource Authority showing 6 parcels of land containing 1241.355 Ac. Situate off Va. Sec. Rte.. 622, Catawba Magisterial District, Roanoke County, Virginia" dated February 23, 1992 and revised April 29, 1993 and prepared by T. P. Parker & Son, Engineers, Surveyors, Planners, said plat attached hereto and made a part hereof. c:\wp5]\agenda\zoning\smith.gap 2 LANDFILL, RAIL & TRANSFER PERMIT CONDITIONS AND OPERATING POLICIES ROANOKE VALLEY RESOURCE A Revised October 22, 1992 PREFACE In 1988, the local governments of Roanoke County, Roanoke City and the Town of Vinton began preparing a comprehensive solid waste" disposal plan for the long term future of the Roanoke Valley. The initial study phase of the plan identified numerous methods for the disposal of solid wastes including incineration, landfilling, recycling and composting. After months of review, landfilling was identified as the primary method of disposal. With the assistance of dedicated Citizens' Advisory Committees and the commitment from the elected officials, the Smith Gap Landfill and the Roanoke Transfer Station were selected. With each selection was a commitment to protect the environment and the neighborhoods. The Roanoke Valley Resource Authority and the City of Roanoke, County of Roanoke and the Town of Vinton have adopted permit conditions and operating policies for each facility of the solid waste disposal system.. These commitments are expressed in the following pages and represent the concerns and compassion for the residents of the area, the impact the facilites will have on their lives, and the importance of a sound waste disposal system. Questions concerning this document may be addressed to the Roanoke Valley Resource Authority by calling 772-2130 or by writing to 3433 Brambleton Avenue, Roanoke, Virginia 24018. Printed on Recycled Papa TABLE OF CONTENTS LANDFILL AND RAIL Page Number Permit Conditions .... t f W ................. 1 e ............... as Types o ........ 1 Operating Hours ................... ...... 2 Operating Controls .................. ................. 4 Active Fill Areas .................. ................. 4 Environmental Monitoring ............. ................. 5 Screening and Buffering .............. ................. ..... it i S ................. 7 y ................. ecur te S 9 Fire Protection and Public Water ......... ................. Site Rejection ..................... ................. 9 Policies Groundwater Protection .............. ................ 10 Property Value Protection ............. ................ 13 ........ l A ................ 15 s ................. ppea Landfill Ownership .................. ................ 15 16 Landfill Users ..................... .. ............ Landfill Operational Priorities ........... ................ 16 17 Rail Access ..................... ................. Hazardous Waste Collection ............ ................ 17 Host Community Improvement Fund ...... ................ 18 TRANSFER STATION Design Criteria ....... l Process A ................. 19 ........... pprova 19 Access/Internal Circulation ............ ................. 20 Landscaping/Buffering/Open Space ....... ................. 20 Outdoor Storage ................... ................. 20 Architectural Compatibility ........... ................. 21 Flood Plain Protection ............... ................. TABLE OF CONTENTS PAGE 2 TRANSFER STATION Pale Number Operating Criteria Types of Waste ................... ................. 22 Operating Hours .................. ................. 22 Performance Standards .............. ................. 23 Site Security .................... ................. 24 Road Improvements and Access ......... ................. 25 Appeals ....................... .................25 Property Value Protection ............ ................. 25 LANDFILL PERNIIT CONDITIONS PERMIT CONDITIONS TYPES OF WASTE In order to protect surrounding residents and prolong the life of the Landfill site, the following conditions are made concerning the types of waste that may be accepted. 1. No hazardous waste will be allowed at any time during the entire life of the Landfill. 2. Wastes designated as "special wastes" shall be disposed of in separate sections of the areas designated for sanitary waste. 3. Non-hazardous Incinerator Ash may be disposed of as a special waste in the new Landfill. 4. Only properly approved waste may be accepted, with the main objective always being to safely dispose of materials and prolong the useful life of the Landfill. OPERATING HOURS In consideration of the adjoining neighborhoods, it is recommended that the following operating limits be placed on the new facility: 1. Normal working hours shall be: Delivery of Waste by Authorized Vehicle Monday-Fridav 8:OOam-S:pOpm Saturda 8: p0am-3: 30pm Delivery of Waste by Rail Operation of all Equipment 7:OOpm-12: OOpm S:OOam-8:OOpm 7:OOpm-12: OOpm 8:OOam-6:30pm 2. Emergency operations shall allow for extended hours on all days and Sundays 1 LANDFILL PERMIT CONDITIONS whenever an emergency has been duly declared by the Roanoke County Administrator. 3, Operating hours can only be changed by action of the Board of Supervisors, after public notice and hearing. OPERATING CONTROLS Effective control over potential Landfill pests and nuisances are of great concern to all residents surrounding the Landfill site. The following policies are designed to minimize such nuisances: 1. Noise a. Noise levels generated by the Landfill machinery and equipment may not exceed the following amounts: 80 db (decibels) -Landfill site borders 65 db (decibels) -Surrounding residences b. Landfill operations vehicles must be equipped with the best possible muffler or exhaust system available to minimize noise. 2. Dust a. Fugitive dust emissions will be monitored by an authorized agent of Roanoke County or by the Landfill Operators for compliance with state regulations. b. Problem areas arising during dry seasons will be controlled with water. c. Access roads should be cleaned and dust controlled with water if excessive amounts of dust are generated. d. Any fill area of intermediate cover must be seeded in vegetative cover within 30 days of fill. 2 LAI~IDFILL PERMIT CONDITIONS 3. Odor a. Odor problems will be minimized if the Landfill operation is conducted properly and active fill areas are covered daily. b. If problem odors exist that adversely impact surrounding residents, deodorizing agents will be used. c. All holding tanks for Leachate collection systems shall be in enclosed underground structures. 4. Lights a. Sufficient lighting must be maintained at all times to facilitate normal operations and to provide adequate security over the Landfill site. b. Lighting must be directed inward to keep the main-body of light and glare off surrounding residents. c. Adjoining property owners will be consulted as to light placement, direction and height. d. Lighting shall be limited to fixtures attached to buildings as necessary for security and operations and freestanding poles of not more than 16 feet in height, and no lights shall exceed one footcandle of light measured at the base of the pole or structure. $. Pests a. A bonded, licensed pest control company will be retained by the Landfill Agency throughout the active life of the Landfill to provide preventive inspections and treatments. b. Adjoining property owners who incur pest problems that are proven to be directly related to the Landfill operation must be provided proper extermination at the expense of the Landfill Agency. c. Breeding areas for flying insects must be treated as often as is necessary to prevent the breeding cycle. 3 LANDFILL PERMIT CONDITIONS 6. A telephone number will be provided for use of surrounding residents including those in the rail corridor to call in complaints about noise, dust, odor, or pests. These calls will be recorded and corrective actions documented. ACTIVE FILL AREAS The active areas of the landfill are regulated by the Virginia Department of Waste Management. Strict guidelines are specified in the regulations; however, the Landfill Citizens Advisory Committee feels that active areas shall be designed to allow for final cover as soon as possible. Fill areas should be designed as far as practical from adjoining properties to provide maximum buffering, and in no case should extend within 100 feet of the Landfill boundary line. ENVIRONMENTAL MONITORING 1. The responsible Landfill Agency must have all landfill facilities inspected at least annually by a qualified independent contractor to determine compliance with all special exception permit conditions and all other landfill conditions. Any violations must be reported to the responsible Landfill Agency and shall be made public information and the Landfill Agency shall take whatever steps are necessary to immediately correct the violations. 2. The responsible Landfill Agency will be required to log all complaints from any adjoining residents or businesses of the landfill and rail corridor and all reasonable and legitimate complaints shall receive the proper attention and shall be corrected immediately.. The complaint log shall be open to public inspection. 4 LANDFILL PERMIT CONDITIONS SCREENING AND BUFFERING Adequate screening and buffering is a paramount concern of the Landfill Citizens Advisory Committee. Effective screening and buffering can reduce or mitigate the adverse impacts of noise, dust and light from the landfill on adjoining properties, as well as improve the visual appearance of the landfill operation. In addition, landscaping of obtrusive buildings and active areas within the landfill can reduce the visual blight from improved properties which are above and overlook the landfill site. Finally, minimizing the size of active and disturbed areas and immediate seeding of these areas once activity ceases can further reduce this visual blight. To address these items, the following standards are recommended. Additional requirements may be formulated for site specific conditions upon review of the proposed landfill sites.. Any modification shall be subject to such site specific circumstances, as determined by the Director of Planning. The following buffer yard and plantings shall be established around the perimeter of the landfill property, except adjacent to an existing residential property or public or private right-of-way. Trees shall be planted in three separate rows or in clusters, where natural land characteristics allow within the buffer yard. - 50 foot buffer yard; - Three large deciduous trees with an ultimate height of 50 feet or greater per 100 linear feet of buffer yard; - Five large evergreen trees with an ultimate height of 50 feet or greater per 100 linear feet of buffer yard; and, - Seven small evergreen trees with an ultimate height of 15 feet or greater per 100 linear feet of buffer yard. 2. In areas adjacent to an existing residential property or public or private right-of- way, the following shall be established and maintained around the perimeter of the landfill property. Trees shall be planted in three separate rows or in clusters, where natural land characteristics allow within the buffer yard. - 100 foot buffer yard; - Six large deciduous trees with an ultimate height of 50 feet or greaer per 100 linear feet of buffer yard. - Ten large evergreen trees with an ultimate height of 50 feet or greater per 100 linear feet of buffer yard; and - Fifteen small evergreen trees with an ultimate height of 15 feet or greater per 100 linear feet of buffer yard. 3. The buffer yard may only be used for passive recreation, such as pedestrian, bike 5 LANDFILL PERMIT CONDITIONS or equestrian trails provided that: - No plant material is eliminated; - The total width of the buffer is maintained; and, - All other requirements and conditions are met. 4. Buildings, active landfill areas, equipment storage areas and other facilities shall be landscaped in such a manner as to enhance (but not necessarily screen) the visual appearance from adjoining properties. 5. The administrative standards and procedures contained under Section 21-92 of the Roanoke County Zoning Ordinance shall apply unless more restrictive or specific standards are required above. 6. The rail line may or may not be able to be totally buffered by natural topography or feasibly by normal screening methods. Where feasible, buffering will be negotiated with the property owner during purchase negotiations with Norfolk Southern. 6 LA.ti'DFILL PERMTT CONDITIONS SITE SECURITY In compliance with State regulations, the following suggestions are to make the landfill the most up to date facility. 1. All facilities shall be surrounded on all sides by natural barriers, fencing, or an equivalent means of controlling vehicle access and preventing illegal disposal. All access will be limited by gates, and such gates shall be securable and equipped with locks. a. All fencing utilized at the facility shall be adequate to control unauthorized access. b. Gates shall be at the main entrance as well as the entrance to additional service areas. 2. Access to a solid waste disposal facility (landfill) shall be permitted only when an attendant is on duty and only during daylight hours, unless otherwise specified in the facility permit, such as for rail delivery of waste. 3. Each solid waste disposal facility should be provided with an adequately lighted and heated shelter where operating personnel can exercise site control and have access to essential sanitation facilities. Lighting, heat and sanitation facilities may be provided by portable equipment as necessary. a. Dusk to dawn lights to be placed around buildings and at each of the security gates. 4. All sanitary landfills will be equipped -with permanent or mobile telephone or radio communications. a. The main security gate should be able to communicate with all necessary areas of the landfill. 5. The operator is responsible for safety hazards to operating personnel through an active safety program. a. Security rules and regulations shall be posted at each gate. b. Security guard or landfill personnel shall be on site 24 hours each day. 7 LANDFILL PERMIT CONDITIONS 6. All vehicle access points to the rail spur shall be properly gated, with lock, and shall be posted with "No Trespassing" signs. Signs will also be posted at intervals along the rail spur. 8 LANDFILL PERMIT CONDITIONS FIRE PROTECTION AND PUBLIC WATER Fire protection for the site shall be provided on site with adequate storage, distribution, and hydrants to properly extinguish fires. The system shall be designed as a potable water system in conformance with the standards of Roanoke County. The system may be deeded to Roanoke County .for ownership and operation. The system shall be designed to serve all on-site water needs as well as being capable of serving adjoining properties. Expansion of the water supply system, except when groundwater contamination has been documented, shall be prohibited without prior review for consistency with the Comprehensive Plan. This review shall follow the requirements and criteria outlined in Section 15.1-456 of the Code of Virginia, and shall also apply to any proposal submitted under Section 15.1-475 (subdivision) and Section 15.1-491(h) Site Plan Review, of the Code of Virginia. SITE REJECTION The Special Exception Permit for a landfill shall become null and void upon official notification of the rejection of the site by the Department of Waste Management or the date Roanoke County selects not to submit a Part "B" application for the site. 9 LANDFILL PERMIT CONDITIONS LANDFILL POLICIES POLICIES GROUNDWATER PROTECTION The single greatest concern of all residents surrounding a landfill site is the potential contamination of groundwater sources. Residents must be assured that the water supplies will be protected at all times. 1. The responsible Landfill Agency will take all necessary actions as required by state, federal or local laws or regulations, including permit conditions to protect the groundwater and water wells from contamination as a result of the landfill construction and operation. 2. If private groundwater sources are contaminated as a result of landfill leakage, construction, and/or operation, the responsible Landfill Agency will, at its expense, provide to each eligible resident or business a clean source of replacement water. a. The Landfill Agency may select any source of water they so desire but it must meet all applicable health standards. The newly established water system will be extended to each residence or business and connected at the Agency's expense within 120 days after the date the contamination is verified. All interior plumbing contaminated to the extent that it is rendered hazardous for continued use will be replaced at the Agency's expense. b. Eligible residents or businesses will receive free water up to 6,000 gallons per month for as long as they own and occupy the residence. All water usage over 6,000 gallons per month will be paid by the resident or business at the rates in effect at that time. Heirs of residents will qualify for free water under this provision. c. The Landfill Agency agrees to continue to provide water to subsequent owners of affected residences or businesses. However, these residents or businesses must pay the normal charge for water services being paid by other Roanoke County water users. 10 LANDFILL POLICIES d. The Landfill Agency will provide water during the interim period between providing a new source and the well contamination. 3. This guarantee will remain in force for a period equal to the State and EPA required monitoring period after closure, but not less than 25 years. 4. To be eligible for groundwater protection, each surrounding property owner (within 1,000 feet of landfill property boundary) must sign an agreement and must agree to allow water samples to be taken and tested at the Landfill Agency's expense. All property owners in the rail corridor are eligible for groundwater protection only after a derailment of waste along the spur line or if contamination from the landfill is detected from those wells being tested quarterly. The Resource Authority will remain responsible to the property owners during a derailment. However, Norfolk Southern may be ultimately responsible under the transportation contract. a. For all wells in existence before the opening of the landfill, the initial water sample must pass all health standards and must include. the chemical and bacteria tests. b. All eligible residents or businesses must allow water samples to be taken on a quarterly basis for testing by the Landfill Agency. All testing is to be done at the Landfill Agency's expense. c. For all wells which pass the initial test, if subsequent tests show contamination, it will qualify under the terms of this agreement for guaranteed replacement, unless the Landfill Agency can prove that the source of the contamination is not the landfill. d. For all wells that fail the initial test, the exact nature of the existing contamination must be recorded and sufficient additional tests taken to establish an accurate base-line of data against which to compare future tests. If future tests demonstrate a deterioration of water contamination the well will qualify under the, terms of this agreement for guaranteed replacement. e. All new wells drilled (within 1,000 feet of the landfill property boundary) during the life of the landfill that pass an initial water sample test (chemical and bacteria) will qualify for groundwater protection under the terms of this agreement. 11 LANDFILL POLICIES 5. All surrounding property owners within 5,000 feet of the landfill property boundary may elect to have their water tested at the Landfill Agency's expense. This will be a one-time only test prior to the opening of the landfill, and is to include chemical and bacteria analysis. 6. A Contingency Plan must be designed and approved, for providing potable water to surrounding residents covered under this agreement, prior to the opening of the landfill. 7. The Landfill Agency will escrow sufficient money from landfill tipping fees to guarantee fulfillment of this agreement. 12 LANDFILL POLICIES . PROPERTY VALUE PROTECTION A second major concern of residents surrounding the landfill site is the potential devaluation of their property. This is particularly true since people's homes usually represent the majority of their assets. Residents must be assured that their property values will be protected. 1. The responsible Landfill Agency will take all necessary actions as required by federal, state or local laws or regulations, including landfill permit conditions, to insure residents surrounding the landfill site that their property values will not be adversely impacted by the landfill. 2. Any resident or business owning property within 5,000 feet of the landfill site border on November 1, 1992, may be eligible for compensation if they can prove their property was devalued as a result of the landfill. (Amended 10-22-92 to become effective November 1, 1992.) Any resident or business owning property within the rail corridor on December 3, 1991, may be eligible for compensation if they can prove their property was devalued as a result of the rail spur. Only that property, or portion thereof, and improvements existing on December 3, 1991, that lies within the rail corridor boundaries will be covered by this policy. This policy will become effective on the date that construction begins on the rail spur. 3. The resident must establish the value of the affected property just prior to the sale date (Appraised Value) by either obtaining an appraisal by a "Professionally Certified Appraiser" or by use of the current Roanoke County or Montgomery County tax assessments. Tax assessments must reflect 100% of fair market value. The responsible Landfill Agency will pay 50 % of the cost of the initial appraisal up to a total of $150. Appraisals to be made as if landfill was not existing. 4. Any resident who sells their property for an amount (Sale Value) which is less than the Appraised Value determined under paragraph 3 will be eligible for compensation from the responsible Landfill Agency for the amount of this difference, subject to the following conditions: a. The responsible Landfill Agency must be given the "Right of First Refusal" to buy any property for which a bona fide offer to purchase has 13 LANDFILL POLICIES been received in an amount below the Appraised Value. b. The responsible Landfill Agency. must exercise their rights under paragraph 4a within 30 days of the date they are notified by the resident of a bona fide purchase offer. c. Appraisal shall take into account condition of property. 5. The foregoing agreement to compensate residents for loss in property values will only apply to properties sold before the termination date, which is defined as 5 years after the date the landfill is closed. Heirs of residents qualifying under paragraph 2 will be eligible for compensation under the terms of this agreement. 6. Any resident who is eligible for compensation for property devaluation under the foregoing terms of this agreement will also qualify for reimbursement of the following expenses: a. Residents or renters will receive reasonable moving expenses to move to a new location within 25 miles of existing residence. Moving expenses are limited to the costs of transporting household goods and require three (3) written quotes approved by the Landfill Agency. Payments are to be made within 60 days of approved expenses. b. Residents or renters will receive reimbursement for the Interest Differential between their existing mortgage loan and any new loan assumed on any replacement property within 25 miles of existing residence. This reimbursement will be defined as the present value of the remaining principal payments, discounted at the difference between the interest rates on the original loan and on the replacement loan. Payments to be made within 60 days of the new loan closing. 7. It shall be the responsibility of the resident to carry adequate property insurance to cover any loss hazards. In the event that a total loss does occur, the Landfill Agency will compensate the resident (who qualifies under the preceding terms of this agreement) for the difference between the Assessed Value and the Insurance Settlement. However, if the Insurance Settlement is for any amount less than the Sale Value, the amount of compensation will be the difference between the Assessed Value and the Sale Value. For purposes of this provision, the Sale Value is understood. to be the Replacement Value of the property on the date of the insurance loss. 14 LANDFILL POLICIES APPEALS In order to provide a timely and inexpensive method for parties that may be damaged by the landfill permit conditions and policies, any disagreement between a property owner and the responsible Landfill Agency concerning groundwater contamination or property value damage, the matter may be resolved through the provisions of the Uniform Arbitration Act, Article 2 of Title 8.01 of the Code of Virginia (Section 8.01-581.01 e s LANDFILL OWNERSHIP The citizens of Roanoke County feel strongly that the landfill operator needs to be responsive and accountable for properly operating, maintaining, and adhering to the conditions placed on the permit. The Landfill Agency shall remain in full control and accountable for the construction and operation of the landfill.. And will be accountable for the proper transportation of waste under the Norfolk Southern transportation contract. 15 LANDFILL POLICIES LANDFILL USERS The responsible Landfill Agency shall limit users of the Regional Landfill to qualifying residents and businesses of Roanoke County, Roanoke City, Vinton, Montgomery County and Salem. Private haulers will be allowed to use the landfill only if the refuse that is submitted originates from one of the municipalities previously mentioned and if they have applied for and obtained a dump permit from the Landfill Operator. LANDFILL OPERATIONAL PRIORITIES Siting and permitting a new landfill under current VDWM regulations is extremely complex and difficult. This is true for technical reasons but also due to the adverse impact on surrounding residents. The Landfill Citizens Advisory Committee feels that the following priorities must be used to guide the Landfill Operator and Board in making all future policy determinations. These are listed in priority order below: 1. Protection of the environment of the Roanoke Valley Service Area. 2. Protection or extension of the useful life of the landfill. 3. Protection of the interests of the residents of the landfill host community. 4. Protection of the interests of the residents of the rail corridor. 5. Minimization of landfill operating costs. 6. Minimization of landfill tipping fees. 16 LANDFILL POLICIES RAIL ACCESS A safe and adequate rail spur to the landfill is a great concern of the residents of the rail corridor. Properly constructed and maintained rail lines are critical in protection and safety of the adjoining neighborhoods. The following conditions are an attempt to address these issues: 1. Adequate access controls and proper posting of the rail spur shall be provided. 2. The number of train runs per day will be kept to a minimum. 3. .Train speed shall not exceed 25 miles per hour along the rail spur. 4. Grade crossings should be of asphalt or other surfacing material other than gravel. 5. Train whistles should be kept to a minimum and only when necessary. 6. Train runs should be as early as possible considering timing, scheduling, traffic and operating controls. 7. Spur line shall be for landfill traffic only.. 8. Ground cover and weeds shall not be controlled by use of toxic herbicides. 9. If, after purchase of property for the rail spur, the Landfill Agency or railroad determines that the rail will not be used to transport waste to the landfill, the property owners will have the right to repurchase their property at the fair market value. HAZARDOUS WASTE COLLECTION The landfill presently being sited in Roanoke County is strictly for sanitary municipal solid waste. Since no hazardous waste will be allowed, it is important for the Regional Landfill service area to provide a means of disposing of hazardous waste. The responsible Landfill Agency or Board will develop and make public information for the proper disposal of hazardous waste. 17 LANDFILL POLICIES HOST COMMUNTTY IMPROVEMENT FUND A Host Community Improvement Fund will be established through donations from the Landfill Agency for the purpose of public improvements for the Host Community. The Host Community is defined as the area within 5,000 feet of the landfill along with the rail corridor. Donations will be made annually in amounts of $10,000; however, the fund shall never exceed $150,000. The fund shall be utilized for the construction and maintenance of public improvements to Landfill Agency property approved by the Board of Supervisors and the Planning Commission. A Public Improvement Plan shall be developed by Landfill Agency with assistance from the residents of the Host Community for the expenditure of the fund. RAIL CORRIDOR ESTABLISHMENT The rail corridor has been established to identify the area adjacent to the rail spur that may be influenced by the transportation of waste and the construction of the new line. Each property owner will be adequately and fairly compensated for any land acquired for the construction of the rail line and any residue damage, if any. Those other adjoining properties may experience some effects associated with the transportation waste along the rail spur as those adjoining properties of the landfill and, therefore, should be afforded similar protection. The rail corridor has been established and limited to those properties or portion thereof that lie within boundaries defined as 1800 feet on both sides of the rail spur from its beginning at the existing main rail line to the Roanoke County-Montgomery County corporate line. The rail corridor is generally depicted on the rail corridor map. MISCELLANEOUS The railroad's responsiveness to complaints and claims is of great concern of the rail corridor residents. The Landfill Agency will make all efforts to assist the residents in satisfying their concerns and obtaining quick response and resolve from the railroad. Reimbursements for legitimate livestock claims will be resolved and paid within 60 days. 18 LANDFILL POLICIES AMENDMENTS TO LANDFILL POLICIES LAI~IDFILL POLICIES ::: ITEM R.©~10I~~ ~~LLL~ _. R E P O R ILA. RESQI,~RG~> At~'FI~ORI'Z'Y' ,, :: MEETING: October 22, 1992 SUBJECT: Property Protection Policy -Landfill ACTION REQUIRED: Unanimous Approval of all City and County Representatives BACKGROUND: On June 27, 1989, the Roanoke County Board of Supervisors approved the special use permit to construct the Smith Gap Landfill. With the approval, certain conditions and operating policies were included, one of which was the Property Value Protection Policy. The Property Value Protection Policy provides property owners within 5,000 feet of the landfill boundary, protection against the decline of property values due to the landfill. The policy becomes effective on the date the "Part B" application is approved and a permit is issued by the Department of Waste Management. This condition was selected in case the site was denied, and therefore, would not become a landfill. Since the approval of the County permit, the Roanoke Valley Resource Authority has received "Part A" approval and has begun preliminary site development, all of which indicates the intent to utilize the site. Also, the effective date of property protection in the rail corridor is May 1, 1992, the date work began on the spur line. Several property owners in the protected area have requested that the effective date be changed to reflect acceptance of the site for development, rather than "Part B" approval. The change will not require approval of the County Board of Supervisors. The Roanoke Valley Resource Authority must approve the change with a unanimous vote of all representatives of the County and City as specified in the Members Use Agreement. The change will expose the Resource Authority to payments for affected property values earlier. FUNDING: Funds for the establishment of the Property Value Protection Fund are available within the Capital Budget. The Property Value Protection Fund should be initially established to be $200,000. OPTIO`'S: (1) Approve the effective date to be changed from "Part B" approval to January 1, 1993, and establish the Property Value Protection Fund in the amount of $200,000. (Requires approval of all Roanoke County and Roanoke City representatives and budget approval by majority.) (2) Retain the current effective date. However, approve the establishment of the Property Value Protection Fund in the amount of $200,000. (Requires .majority vote.) (3) Make no changes at this time. (Requires no action or majority vote.) RECOIVfi1~1ENDATION: In an effort to make the Property Value Protection Program consistent between the rail corridor and the landfill community and keeping in mind the initial intent of the "Part B" date, it is recommended that option 1 be approved. Respectfully submitted: G~i~~" John R. ubbard, P.E. Chief Executive Officer T'P:ANSFER STATION DESIGN CRITERIA TRANSFER STATION DESIGN CRITERIA APPROVAL PROCESS 1. City Council Approval 2. Comprehensive Site Plan Review a. Staff Review/Approval b. Planning Commission Review/Approval 3. Department Waste Management Review/Approval ACCESS/INTERNAL CIRCULATION 1. Site shall have sufficient on-site queuing .capacity to prevent waiting collection vehicles from backing up onto public roads. 2. Site access should be controlled to limit access and to prevent unauthorized entry. a. All facilities shall be surrounded on all sides by natural barriers, fencing, or an equivalent means of controlling vehicles and pedestrian access. Required fencing shall be set back from the property line. b. Gates shall be provided at the main entrance as well as the entrance to additional service areas. 3. Adequate directional signage shall be provided to insure safe and efficient internal traffic circulation on the site. 4. All internal streets and driveways shall be designed to adequately serve the needs of the traffic function for both large and small vehicles in a safe fashion. 5. All roads utilized as the main access to the proposed transfer facility must be adequate for the projected type and volume of traffic. TRANSFER STATION DESIGN CRITERIA 19 LANDSCAPING/BUFFERING/OPEN SPACE 1. No structural features should extend closer than fifty feet to any property line or closer than 200 feet to any home, school, or recreational area. 2 Minimum open space (that part of the site, including yards, which is not covered by buildings, structures, or paved areas) shall be at least ten percent of the lot. 3. Visual buffers created by topography or existing vegetation shall be maintained or enhanced to the extent possible. 4. ~ All required yards and open spaces not used for parking, driveways or outdoor storage shall be landscaped. 5. Buildings, equipment storage areas, and other facilities shall be landscaped in such a manner as to enhance their visual appearance from adjoining properties. 6. Adequate on-site parking shall be provided for transfer station employees preferably from a separate entrance. 7. Except for any required storm water retention basins, there shall be no above ground open treatment facilities.. 8. Consideration shall be given to providing internal litter control fences. OUTDOOR STORAGE 1. No outside storage collected solid waste shall be permitted with the exception of brush and other wood items prior to mulching. 2. Any outside mulching operations (including materials waiting to be mulched) shall be screened from public view. ARCHITECTURAL COMPATIBILITY The proposed transfer facility and accessory structures shall be attractively designed to blend in and/or enhance surrounding development. TRANSFER STATION DESIGN CRITERIA 20 FLOOD PLAIN PROTECTION 1. The tipping floor elevation of the proposed solid waste transfer facility shall be above the base flood elevation for the area at a minimum. 2. No outside storage shall be permitted within the base flood elevation. *Minimum State Department of Solid Waste Criteria TRANSFER ST,4TION DESIGN CRITERIA 21 TRANSFER STATION OPERATING POLICIES TRANSFER STATION OPERATING POLICIES TYPES OF WASTE 1. No hazardous waste will be received or stored at this facility. 2. Only properly approved solid waste may be accepted and transported from this facility. 3. In the event that any hazardous waste, as defined by the Virginia Department of Waste Management, is discovered on the site of the proposed Solid Waste Transfer Facility, the Transfer Station Operating Agency will immediately contact The City's Hazardous Material Coordinator who shall take all necessary steps to insure that the hazardous waste is properly contained and disposed of in accordance with the Department of Hazardous Waste regulations. 4. Any person, firm, or corporation who knowingly transports hazardous waste, as defined by the Virginia Department of Solid Waste Management, into the proposed Solid Waste Transfer Station shall be subject to prosecution under applicable criminal statutes and shall be liable for the full cost incurred by the Transfer Station Operator for proper clean-up and disposal of such material in a licensed facility. OPERATING HOURS 1. Normal working hours shall not exceed: Delivery of Operation of Wasp All Equipment Monday-Friday 7:00 a.m.-7:00 p.m. 7:00 a.m.-9:00 p.m. Saturday 8:00 a.m.-5:00 p.m. 8:00 a.m.-7:00 p.m. 2. Emergency operations shall allow for extended hours on all days and Sundays whenever an emergency has been duly declared by the Roanoke City Manager. 3. Residential drop-off areas will operate during the hours of normal operation. TRANSFER STATION 2 2 OPERATING POLICIES 4. Maximum operating hours can only be changed by action of Roanoke City Council. PERFORMANCE STANDARDS 1. Noise a. Noise levels generated by transfer station machinery and equipment may not exceed the followipg amounts: 80 db (decibels) -Transfer "station borders 65 db (decibels) -Surrounding residences b. Equipment used at the transfer station should be as noise free as possible. 2. Dust a. Fugitive dust emissions shall be controlled by an authorized agent of the City of Roanoke or by the Transfer Station Operators for compliance with state and/or local regulations. b. Problem areas arising during dry seasons shall be controlled. c. Internal access roads shall be cleaned and dust controlled if excessive amounts of dust are generated. 3. Odor a. Tipping areas shall be washed down at the close of operations each day. b. If problem odors exist that adversely impact surrounding residents, deodorizing agents should be used. c. All leachate shall be handled in a closed system. 4. Lights a. Sufficient lighting must be maintained at all times to facilitate normal operations and to provide adequate security over the Transfer Station. TRANSFER STATION 2 3 OPERATING POLICIES b. Lighting must be directed to keep the main body within the transfer station site. c. Adjoining property owners should be considered as to light placement, direction and height. 5. Pests a. A bonded, licensed pest control company shall be retained by the Transfer Station Operating Agency throughout the active life of the facility to provide preventive inspections and treatments. b. Adjoining property owners who incur pest problems that are proven to be directly related to the Transfer Station must be provided property extermination at the expense of the Transfer Station Operating Agency. c. Breeding areas for flying insects must be treated as often as is necessary to prevent the breeding cycle. 6. Litter pick-up on the site is to be performed at least once each week or whenever needed, weather permitting. SITE SECURITY 1. All facilities shall be surrounded on all sides by natural barriers, fencing, or an equivalent means of controlling vehicle access and preventing illegal disposal. . All access will be limited by gates, and such gates shall be securable and equipped with locks. a. All fencing utilized at the facility shall be adequate to control unauthorized access. b. Gates shall be at the main entrance as well as the entrance to.additional service areas. 2. Access to the solid waste transfer facility shall be permitted only when an attendant is on duty and only during normal operating hours, unless otherwise specified in the facility permit. 3. Dusk to dawn lights shall be placed around buildings and at all security gates. TRANSFER STATION 2 4 OPERATING POLICIES ROAD IMPROVEMENTS AND ACCESS 1. The Transfer Station Operator will properly maintain all on-site entrance roads and driveways in good, safe repair. 2. The Transfer Station Operator will keep all designated access roads and the adjoining rights-of-way and properties free and clean of litter and debris originating .from vehicles traveling to and from the transfer facility. Litter pickup is to be made at least once each week or whenever needed, weather permitting. 3. Government-owned. refuse vehicles will be required, and all other vehicles will be encouraged to use roads designated by the City of Roanoke to .access the proposed transfer facility. 4. The Transfer Station Operator will keep all designated access roads and the adjoining rights-of-way and properties free and clean of any liquid residue originating from public or private collection vehicles. Street cleaning is to be performed whenever needed, weather permitting. APPEALS A telephone number shall be provided for use of surrounding residents to call-in complaints about noise, dust, odor, pests, or other problems associated with the operation. These calls shall be recorded and corrective actions documented. In order to provide a timely and inexpensive method for parties that may be damaged by the transfer station permit conditions and policies, any disagreement between a property owner and the responsible Transfer Station Operating Agency concerning operating problems may be resolved through the provisions of the Uniform Arbitration Act, Article 2 of Title 8.01 of the Code of Virginia (Section 8.01-581.01 et s . . PROPERTY VALUE PROTECTION 1. The Transfer Station Operating Agency will take all necessary action as required by federal, state or local laws or regulations, including permit conditions, to assure residents surrounding the transfer station site that their property values will not be adversely impacted by the facility. 2. Any resident owning property within 1,000 feet of the transfer station site border on the day the site becomes operational may be eligible for TRANSFER STATION OPERATING POLICIES 25 compensation if they can prove their property was devalued as a result of the transfer station. 3. The resident must establish the value of the affected property lust.prior to the sale date (Appraised Value) by either obtaining an appraisal by a "Professionally Certified Appraiser or by use of the current Roanoke City tax assessments. Tax assessments must reflect 100% of fair market value. The responsible Transfer Station Operating Agency will pay 50% of the cost of the initial appraisal up to a total of $150; appraisals to be made as if the transfer station was not existing. 4. Any resident who sells their property for an amount (Sale Value) which is less than the Appraised Value, determined under paragraph C, will be eligible for compensation from the responsible Agency for the amount of this difference, subject to the following conditions: a. The responsible Transfer Station Operating Agency must be given the "Right of First Refusal" to buy any property for which a bona fide offer to purchase has been received in an amount below the Appraised Value. b. The responsible Transfer Station Operating Agency must exercise their rights under paragraph D within 30 days of the date they are notified by the resident of a bona fide purchase offer. c. Appraisal shall take into account condition of property and whether the loss of property value would occur for any other permitted use under current zoning designation. d. The foregoing agreement to compensate residents for loss in property values will only apply to properties sold before the termination date, which is defined as 5 years after the date the transfer station is operational. Heirs of residents qualifying under paragraph 2 will be eligible for compensation under the terms of this agreement. e. Eligibility for compensation will be extended under the same terms to include any Roanoke City resident owning residential property adjoining any road used as the main access road to the transfer station site. 5. Any resident who is eligible for compensation for property devaluation TRANSFER STATION 2 6 OPERATING POLICIES under the foregoing terms of this agreement will also qualify for reimbursement for the Interest Differential between their existing mortgage loan and any new loan assumed on any replacement property . within the boundaries of Roanoke City. This reimbursement will be defined as the present value of the remaining principal payments, discounted at the difference between the interest rates on the original loan and on the replacement loan. 6. It shall be the responsibility of the resident to carry adequate property insurance to cover any loss hazards. In the event that a total loss does occur, the Transfer Station Operating Agency will compensate the resident (who qualifies under the preceding terms of agreement) for the difference between the Assessed Value and the Insurance Settlement. However, if the Insurance Settlement is for any amount less than the Sale Value, the amount of compensations will be the difference between the Assessed Value and the Sale Value. For purposes of this provision, the Sale Value is understood to be the Replacement Value of the property on the date of the insurance loss. TRANSFER STATION 2 ~ OPERATING POLICIES of Aoarvo~.~ ~. z ~ ~ / r r~ ~ az C~1" T1'11'Yt'~'Yt' tl'T ~ Tl'x1'1'~' ~ FZ Q P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTyADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 3, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY' MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NIGKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: Attached is a copy of Board Action No. 52593-2 which was unanimously approved by the Board at their May 25, 1993 meeting. This will advise you that the Board of Supervisors appointed the following representatives to serve on the Rural Transportation Advisory Committee of the Fifth Planning District Commission: Local Official Terrance L. Harrington, Roanoke County Planning P. O. Box 29800 Roanoke, VA 24018-0798 Business/Citizen Lee B. Eddy P. O. Box 29800 Roanoke, VA 24018-0798 Director & Zoning County Telephone: 772-2106 County Telephone: 772-2.005 Home Telephone: 774-2930 If you need further information, please do not hesitate to contact me. Sincerely, ~~ ~ Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Terrance L. Harrington Lee B. Eddy ® Reoyded Paper ,~ /`off P AN ~, ~ ~ 9 z J 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 TO: FROM: DATE: SUBJECT: P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 MEMORANDUM Alfred C. Anderson, Treasurer Brenda J. Holton ~~~ Deputy Clerk to the Board June 2, 1993 VOTING CREDENTIALS - NACO CONFERENCE (703) 772-2005 This will advise that at the Board Meeting on May 25, 1993, the Board of Supervisors appointed you as the County's delegate to the National Association of Counties Conference. Attached is a copy of the Credentials Identification Form which Chairman Minnix has signed. It is being mailed today to the Credentials Committee in Washington, D. C. BJH Attachment BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRKT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRKT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERUIL DISTRICT ® Recyr,Nd P~pM CREDENTIALS IDENTIFICATION FORM County Name: Roanoke County 5LatC: Virginia ~~ Alfred C. Anderson Tide Roanoke County Treasurer Designsued Delagnte: Name Alternate(s) by Nance end Tide: We do not wan tt~e State Associadoa tstive w pick up our Credentis~ls MstaiaL ~~ ~ Signed / ~ """"" 'Title Chairman (chock box) {~ H. Odell "Fuzzy" Minnix Roanoke County Board of Superviso j~ AAArove~„y~$„Qar_rd 5/ 2 5/ 9 3 ,., .~ ~. ~~ S''~. "R ~..„; y, . -~~•" .. ~; r`! 4~_, ; ~,.,. ~ ~ 4~'•.,. • ,. ~~ ~.~. ; ~.,.. .:.~ .o~ _ ,... ~,.. ~ do ~~ a~ ~ o '*~ r~ h~ ~ C r. fD (y/1 fy ~ ~ fD f~D ~ %ha~ ~30~ ~ O "~ ~Q ti "~'~ ~ Z ("~ ~0~0 ~ `.~'. 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O f7 ~ 7 a ~ C.t V] N N ~ ~ 7J Oq y O~ 5 0 7. a= 7~ 0 bpi N f7• ~ vii '~ y bQ .7' `~ ~ ~ R "~•~ aao o ° ~ n~.~aw cn~ m ~• ~ co cP CD a m co ~ ~ ~ ao ~ cu ° ~ o. °, y E'. ~. ~ ~ Too ~ o i ~' c ~ ~ ~ a ~'. ~~ 2 a~'~~.p a ~ ~ ~ "' 'o oo Y P,..•' o o m' o ~ ~ ~ ~S ~ C1 ~ n. ~ ~ aorJ• ~ a C. ~~ lD (D n 0. O ~ n g H O C 7• f~D ~• ~ ~ ~ ~ x ~ " ° a ~ ~ c ~ y c ° o R °- z~ ~ o co c~ o ~~ O .~ /~ E \Y ~ C I r r F c ~ ~ ~ w ~ ~ ~, n. ~ ~ ~ ~ o0 0 $ ~ ~. ~ ~ ~ ~ o ~ ~ ~ co ~ ~ ~ ~ C" ~ ~ ~.~~ n= ~ ~ ~ a°•. ~ o Y coo ~ ~! o ~' a°a w co ~ ~ ~ i• ~. rJ, ~b n ~ Q: ~ ~ N~ C 0- A~ Q ~ ~ cD p o p ~ B ~: ~ o fD ~~ ry H v' O O ti~ 7 ~tyn F O~ ROANp~~ h ~ Z A ~ G7 ~ ai reaa COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 May 28, 1993 BOARDOFSUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Howard E. Musser, Chairman Roanoke Valley Regional Cable Television Committee 215 Church Avenue, S. W. Roanoke, VA 24011 Dear Mr. Musser: Attached is a copy of Resolution No. 52593-1 approving a procedure for the adoption of the operating and capital budgets for the Roanoke Valley Regional Cable Television Committee, approving the roll-over of operating funds at the end of each fiscal year into a Capital Replacement Account, and approving and appropriating $50,000 for studio equipment. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 25, 1993. If you need further information, please do not hesitate to contact me. Sincerely, ~ly~~~ ~ - Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Anne Marie Green, Director, Community Relations Paul M. Mahoney, County Attorney Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® R~yded P~ O~ POANO~F ti A 2 {J ~ a2 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 May 28, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY' MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. GATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. John R. Hubbard, Executive Director Roanoke Valley Resource Authority 3433 Brambleton Avenue, S. W. Roanoke, VA 24018 Dear John: Attached is a copy of Ordinance 52593-12 amending Resolution 62789- 12 granting a special exception permit to the Board of Supervisors of Roanoke County, Virginia, to publicly own and operate a solid waste disposal facility on what is known as the "Smith Gap Site"; said amendment to reflect the actual surveyed acreage and to incorporate additional lands. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 25, 1993. If you need further information, please do not hesitate to contact me. Sincerely, bjh Attachment cc: Paul M. Terrance Mary F. Carolyn Jeffrey Mahoney, County L. Harrington, Parker, Clerk, S. Ross, Clerk, Cromer, Roanoke Mary H. Allen, CMC Clerk to the Board of Supervisors Attorney Director, Planning & Zoning Roanoke City Council Vinton Town Council Valley Reg. Solid Waste Mgt Board ® Recydea Paper ij OF AOANp~-~ ~. z ,p ~ ~ ~ .a2 1838 C~~~xxtt~ ~~ ~~~t~o~~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 May 28, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Jeffrey Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, Virginia 24153 Dear Mr. Echols: Attached is a copy of Ordinance 52593-4 donating Roanoke County's interest in certain real estate to the Virginia Department of Transportation for Rutrough Road improvements. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 25, 1993. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Joyce Waugh, Economic Development Specialist Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney John H. Parrott, Chairman, Roanoke Valley Regional Solid Waste Management-Board Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® Recydea Paper o~ ROAN ~F ~ ~ A z ~ o~ a? COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 Mr. Richard L. Jones, Jr. 3324 Timberview Road Roanoke, VA 24019 Dear Mr. Jones: June 1, 1993 BOARDOFSUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY. VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOL.LINS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERAU. DISTRICT (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, May 25, 1993, the Board of Supervisors voted unanimously to appoint you as a member of the Board of Zoning Appeals for afive-year term beginning June 30, 1993, and ending June 30, 1998. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have the oath administered, and Mr. McGraw has requested that you bring this letter with you to his office. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, ~. ~ j~ ~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Enclosures cc: Claude Lee, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court ® Recyaed Paper o~ pOANp,I.~ Z A ~ ~ v a2 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 1, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Harold W. Richardson 5120 Winterpark Drive Roanoke, VA 24019 Dear Mr. Richardson: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Board of Zoning Appeals. Allow me to personally thank you for the time you served on Board. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, ~. ~ ~~y H. Odell "Fuzzy" Minnix, Roanoke County Board of Enclosure cc: Claude Lee, Secretary, BZA Chairman Supervisors ~~ a ® Recycled Paper O~ ROANp~~ ti ~ p z ~ J 2 a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 2, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Lee B. Eddy Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Dear Lee: I am pleased to inform you that, at our meeting held on Tuesday, May 25, 1993, the Board of Supervisors voted unanimously to reappoint you as an elected representative and Executive Committee member of the Fifth Planning District Commission for another three- year term. Your new term will expire on June 30, 1996. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ ~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Enclosures cc: Wayne G. Strickland, Executive Director Fifth Planning District Commission u' ®Racyaed Paper O~ ROAN ~~ a ~ ~ .A z ~ J ? a 1838 (~~~x~#~ o~# ~~~x~~~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 June 1, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Honorable Lee B. Eddy (703) 772-2005 Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Lee: I am pleased to inform you that, at our meeting held on Tuesday, May 25, 1993, the Board of Supervisors voted unanimously to appoint you as board liaison to the Clean Valley Council for a two-year term beginning June 30, 1993, and ending June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, / ' Zj ~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Enclosures cc: Ellen Aiken, Executive Director Clean Valley Council P. O. Box 3320 Roanoke, VA 24015-1320 ® Recyded Paper O~ ROANp~~ ti ~ ~ A 2 ~ ~ a= 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 2, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. William J. Skelton, Jr. 4349 Cordell Drive Roanoke, VA 24018 Dear Mr. Skelton: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 25, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for a three-year term. Your new term will expire on June 30, 1996. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ ~ ~ H. Odell '~Fu~y" Minnix, Chairman Roanoke County Board of Supervisors Enclosures cc: John M. Chambliss, Jr., Acting Director, Parks & Recreation James E. Jones, Assistant Director, Parks Deborah H. Pitts, Assistant Director, Recreation ~') ~' ® Recycled Pz~ ~F ROANp~.~ a ~ ~ .p z ~ a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE X703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 June 2, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mrs. Lee Blair 7713 Old Mill Forest Drive Roanoke, VA 24018 Dear M~},a-ir~ ~ ~"~ The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 25, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for a three-year term. Your new term will expire on June 30, 1996. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, y'7 H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Enclosures cc: John M. Chambliss, Jr., Acting Director, Parks & Recreation James E. Jones, Assistant Director, Parks Deborah H. Pitts, Assistant Director, Recreation ~~ ® Recyded Paper 1' p~ KOAN 'rR i ~ ~ ?1 Z °v ? a ~ 38 COU NTY ADM I NISTRATOR ELMER C. HODGE (703) 772-2004 Cn~~xxY# ~~ ~~xxY~.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 May 27, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERULL. DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGLS'TERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERALL. DISTRICT (703) 772-2005 Rev. Tammy Estep Associate Minister Windsor Hills United Methodist Church 3591 Windsor Road, S.W. Roanoke, VA 24018 Dear Reverend Estep: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, May 25, 1993. We believe it is most important to ask for divine guidance at these meetings and the Board Ts very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincere ' ~ ! -'2r T H. Odell '~uzzy" Minn ,Chairman Roanoke County Board of Supervisors ® Recycled Paper 5/17/93 Mary Allen Bob Johnson called and wanted to know if he could put on Consent Agenda for May 25th nomination for Parks & Rec Advisory Committee at large member. Howard D. Bullen, 528 Petty Avenue, Roanoke, VA 24019, phone 362-8619. Told him I wasn't sure if we could put on Consent without nominating at Bd Meeting since appointment was on agenda so he said to be sure you knew that he would nominate Bullen and ask to be put on Consent Agenda. Brenda ~~ w~~~ ~,~'~~ ~~ ~ ~ ~ Gri~2-rs--~~ z h ~-~ Number: 263498 Posted: 05/20/93 10:20 Type: Regular Message Received: 05/20/93 10:24 Subject: re: EMS Proclamation From: MWL - Mark Light To: MHA - Mary Allen --- This is a reply to message number 263379, posted on 05/20/93 08:11 The following will be at the board meeting to accept the resolution: Rescue Chief Anita Hansen Volunteer Rescue Member Scott Donoho Battalion Chief David Hafey Paramedic/Firefighter Coe Pullen Chief Tommy Fuqua ED KQHINKE~~ 6913 Bradshaw Road Salem, Virginia 24153 (703) 38¢8013 (FAX or Voice) May I9, 1993 To: Fuzzy Mi.n.nix, Chairman Subject: Citizens' Police Academy "Graduation" I will complete the Citizens' Police Academy on the evening of Thursday, May Z0, I993. As a point of privilege, I would like to have my certificate, etc. presented to me at the May 25, 1993 Board meeting by Chief Cease, and Officers Kincaid and Linkous if they're avaziable. Additionally, 1 would like to invite any of my classmates who would care to do so to join me in this. Thanks' CC Supervisors Elmer Hodge Mary Al].ez~ Anne Marie Green Chief Cease (Fax'd separately) ~LC.t4SC <~ ~ ~~ I . rh~~9,~i1'.S Post-It'" brand fax transm~ttai memo 7671 «of pages To .~C L)tpt. /-~~~~ Phony r c~ ~L/ l~Grf Fax a ~~ / Fax ~ ~ ( r TCiTH'_ F'. ~~?t1 ~~ A9 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 25, 1993 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rev. Tammy Estep, Associate Minister Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring May 23 - 29, 1993, as Emergency Medical Services Week. i D. NEW BUSINESS 1. Presentation by Virginia Association of Counties on Local Legislative Actions. (Ellen Davenport, VACo) 2. Request for Approval of Procedure for Adoption of Cable TV Budg is nd Approval of Capital Expenditure. (Anne Marie Green, Director of Community Relations) 3. ~~` Request for Funds to Print and Distribute Citizen's Handbook. (Anne Marie Green, Director of Community Relations) 4. Request to Appoint Local Official and Business/Citizen Representative to Rural Transportation Advisory Committee of Fifth Planning District Commission. (Elmer Hodge, County Administrator) 5. Request for Appropriation of 1993-94 Budget for Regional Special Education Program. (Dr. Eddie Kolb, Roanoke County Schools) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. An Ordinance to Amend the Official Zoning Maps of Roanoke County by Rezoning 767.33 Acres of Land from 2 AG-3 and AG-1 to EPD (Explore Park District), located in the Vinton Magisterial District, Upon the Petition of the Virginia Recreational Facilities Authority. H. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1993-94 Fiscal Year Budget for Roanoke County. (Reta Busher, Director of Management & Budget) I. SECOND READING OF ORDINANCES 1. Ordinance Donating Roanoke County's Interest in Certain Real Estate to the Virginia Department of Transportation for Rutrough Road Improvements. (Joyce Waugh, Economic Development Specialist) 2. Ordinance Authorizing Amendments, Extensions, and Terminations of Leases in Connection with Office Space and the New County Administration Center and Appropriation of Revenue (Paul M. Mahoney, County Attorney) J. APPOINTMENTS 1. Clean Valley Council 2. Parks and Recreation Advisory Committee K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA 3 ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. i~f ,fit, ~` 1. Confirmation of Committee Appointments to Board of Zoning Appeals, Clean Valley Council, Fifth Planning District .Commission, and Parks and Recreation Advisory Commission. 2. Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System of Virginia Department of Transportation. 3. Gc~'ptar~ree of Sanitary Sewer Serv' g ~ ~ ~~-' ~ 4 c I`- ~w) ~.~ 5 ~ b. a~ Authorization to Pay Certain Legal Fees Regarding Grumman Emergency Products. ~~~ , f Final Change Order , & 11~l~rrr for Starkey Pip Station. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' CO1VIlI~NTS AND COMMUNICATIONS 4 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1993. 5. Report on 1991 Water Projects. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. O. WORK SESSION ON ILLEGAL DUMPING ~ ~_ ~ =, .,t .. , .~- P. EXECUTIVE SESSION pursuant to the Code of Virginia ,,. ~3 ~~, ~ ~~ r 1 ~ _,~,~, Section 2.1-344 A (7) Cons ti with legal counsel and ~ briefin by tall member t 'nin o alley TechPark. Q. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 5 1. Ordinance to Increase the Salaries of the Members of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia (Paul Mahoney County Attorney) 2. Ordinance Amending the Roanoke County Code by Amending and Reenacting Section 18-168 Schedule of Charges by Providing for Establishing an Increase in Sewer Use Rates. (Diane Hyatt, Director of Finance) ~,~ 3. Ordinance Authorizing a Special Use Permit to Operate a J^ Commercial Indoor Amusement Area, Located at 5383 W. Main Street, Catawba Magisterial District, Upon the Petition of Natasha Ross. (Terry Harrington, Director of Planning & Zoning) ~--~" 'ry 4 Ordinance to Rezone a .359 Acre Parcel From C-2 to AV "~'~ ~' to Operate an Office, Located at 7155 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Blue Ridge International Limited Liability Company. (Terry Harrington, Director of Planning & Zoning) ~ ~ ~;, ,~~ 5. Ordinance to Amend the Special Exception Permit to ~;~`' ' Reflect the Actual Surveyed Acreage of the Area Originally Permitted and to Incorporate Lands Acquired for the Entrance, Tipper Building, and Rail Yard Associated with the Regional Landfill at Smith Gap, Located Northwest Side of Fort Lewis Mountain Between Smith Gap and Bradshaw Road, Catawba Magisterial District, Upon the Petition of the Roanoke Valley Resource Authority. (Terry Harrington, Director of Planning & Zoning) S. CITIZEN COMMENTS AND COMMUNICATIONS T. ADJOURNMENT 6 ~~ ~~ E~tiM ~.t~ ~~ _: ~~~~~ ~ ~~ .~i"/ L'rvY •~ Y~ '~.+' ~( °ti~ ~.YA~./~~/ `+"'v 'Y~ 4J s `~ y~ d~" ~"r#~~ V `I ~\l../~i~ ~~~~ _~' Yom; ~ ~ ~ > 1/ 1 ~,~ ~~ w s ~~~ ~'~ May 25 ~°'Report from VACo on local legislative isseus adopt 456 Review Policy /lst Reading - Budget Ordinance ''end Reading - Donation for Rutrough Rd. V-Teases, etc. for Travelers Bldg /'Approve Procedure for Cable TV budgets /Reso for Crestar Bank re Treasurer ~rocl. EMS Week u~ Reports - Landfill, Reservoir, bond projects PH -`Special Use Permit - W. Main Street ~- Rezone C-2 to AV, Bent Mountain Road ~- Special Exception Permit - RVRA ~-~ Sewer Rate Increase ~- Board Salary Increase yr Work Session - Illegal Dumping ~-~ ~~ - - ~ ~,, a ft-e.e-- I move to go into executive session pursuant to Code of Virginia Section 2.1-344 A (1) to consider a personnel matter (3 to consider the condition, acquisition or use of real property (4) to consider a personnel matter not related to public business (5) to discuss location of a perspective business or Industry (6) to discuss the investing of public funds (~ for consultation with legal counsel to discuss actual or potential litigation or other legal matters RE; EMERGENCY MEDICAL SERVICES PROCLAMATION ANITA HANSEN VOLUNTEER TO BE SELECTED DAVID HAFEY COE PULLEN TOMMY FUQUA WILL ACCEPT PROCLAMATION PROCLAMATION To designate the week of May 23-29, 1993 as Emergency Medical Seruices Week Whereas, emergency medical services is a vital public service; and Whereas, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and Whereas, efforts to establish emergency medicine as a medical specialty began twenty-five years ago; and Whereas, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and Whereas, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians aramedics educators, administrators, and others; and ,. w , shpt ~; `!'c~~... '. t,^rS ~~` i r ~..;... ~ r ~. ~ fi~;- ' .¢ Whereas '~~~~"~'"'"~" ~ rovers awe-vc~lunts; and orr.~jG~ Cn4t.~.v1, ~~ AGO ~J~{_a,~~~ t._ _ ~.: -~-> °'~.+ ~--.~ "~ ' . ._ tee. '.. 5•~'l ll. t'.' T ! [`.~_,. f` ,:~ 4 ,.. .: r{?'.~ .4 ,' Whereas, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and Whereas, the people of [city, state] benefit daily from the knowledge and skills of these highly trained individuals; and Whereas, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and Whereas, the designation of Emergency Medical Services Week will serve to educate the people of [city, state] about injury prevention and how to respond to a medical emergency; Now, therefore, I [name, title, city, state] in recognition of this event do hereby proclaim the week of May 23-29, 1993, as Emergency Medical Services Week and encourage the community to observe this week with appropriate programs, ceremonies, and activities. Date Signed by [Place seal here] Attested by umber 2546 lar Message posted' ' gece1~ed' ..,,~_ , ,' 93 07 ; 56 pp4~29/g3 07 •56 N Type ReguWeeK t S WeeK• Sub? ect ; ~L 'Marx A q en is V irq inla aeclar ing grom• ~ -Mary t May 2329 r°clamation this Orr T°• the state t to t° issue a ocedure tO d° on from als° wan is the P of some oWf if the b ~ountY °r nod ev~abe interested • p I g '~~ ~ I didn't xn for the if they w°ul a 5 a~ WeeK ~Q, can Y° S ~hecK and se Scotch© 7664 "Post•it" Routing•Request Pad ROUTING -REQUEST Please READ HANDLE AppROVE and FORWARD RETURN KEEP OR DISCAR[ REVIEW WITH ME Date - ~ ~ t~ To ~~ a F-^ i~ ~" ~ ~~~ l ~l 1 v ti""°' ,~, ~ w,t\ ~-~ From ~' ~i fI .l Number: 254687 Posted: 04/29/93 07:56 Type: Regular Message Received: 04/29/93 07:56 Subject: EMS Week From: MWL - Mark Light To: MHA - Mary Allen I got some information from the state that May 23-29 is Virginia EMS week. I didn't know if the board may also want to issue a proclamation declaring this EMS Week for the county or not. What is the procedure to do this? Or, can you check and see if they would even be interested. President Harry G. Daniel Chesterfield County President-Elect Peggy R. Wiley Greensville County First Vice President William H.H. Blevins Smyth County Second Vice President Harper R. Wagner Bath County Secretary-Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President Kathleen K. Seefeldt Prince William County Region 1 William E. Belvin Gloucester County Region 2 Marion B. Williams Prince George County Region 3 James H. Bowles Sr. Goochland County John A. Waldrop Jr. Henrico County Arthur 5. Warren Chesterfield County Region 4 John J. Purcell Jr. Louisa County Region S Charles W. Curry Augusta County Re,Qion 6 John M. Nolan Orange County Region 7 Ferris M. Belman Sr. Stafford County Hubert S. Gilkey III ~PPahannock County Region 8 William J. Becker Pnnce Witham County Thomas M. Davis 111 Fairfax County Robert B. Dix Jr. Fairfax County Katherine K. Hanle}' Fairfax County Gerald W. Hyland Fairfax Counh John D. Jenkins Prince William County William T. Newman Arlington County Regime 9 Wanda C. Wingo Botetourt County Region 10 Girardus G. Forrv Franklin County Mason A. Vaughan Sr. Pulaski County Region ll Marvin J. Hubble Smyth County Region 1? Kenneth G. Mathews Washington County Past Presidents W.D. Gray Richmond County Jack D. Edwards James City County Executive Director James D. Campbell, CAE General Counsel C. Flippo Hicks ..r VIRGINIA ASSOCIATION OF COUNTIES 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1901 (804) 788-6652 fax (804) 788-0083 April 27, 1993 Ms. Mary H. Allen Clerk of the Board, Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mary: Please be advised that I would like to appear on behalf of the Virginia Association of Counties before the Roanoke County Board of Supervisors at their meeting at 3:00 p.m. on May 25. I would like to make a short presentation to the Board, informing them of the actions taken by the 1993 General Assembly which affect local governments and talk about some of the issues that VACo will be following throughout the summer and fall If this time and date are not convenient, please let me know at (804) 788-6652 and I will be glad to reschedule this visit. Thank you. Sincerely, l~~w~~pJ~~-~'!l/Y Ellen R. Davenport E'G ~/ ,,,rs ~ ~s a.~ ~.~y,~. r` the Dixie Caverns Landfill -Tax Parcel 64.01-4-33. (Paul Mahoney, County Attorney) 0-51193-8 EGK MOTION TO ADOPT ORD URC C,p ~ ~T. APPOINTMENTS •~ 1. Board of Zoning Appeals EGK NOMINATED RICHARD L. TONES TO A FIVE YEAR TERM EXPIRING TUNE 30, 1998. 2. Clean Valley Council LEE EDDY NOMINATED AS BOARD LIAISON FOR TWO YEAR TERM EXPIRING TUNE 30, 1995. 3. Fifth Planning District Commission LEE EDDY WILLING TO SERVE ANOTHER THREE-YEAR TERM AS ELECTED REPRESENTATIVE AND EXECUTIVE COMMITTEE MEMBER TERM WILL EXPIRE TUNE 30, 1996. 4. Parks and Recreation Advisory Commission LBE NOMINATED WILLIAM SKELTON TO ANOTHER THREE-YEAR TERM EXPIRING TUNE 30, 1996. FM NOMINATED LEE BLAIR TO ANOTHER THREE-YEAR TERM EXPIRING TUNE 30, 1996. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA 6 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 25, 1993, at the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORB COUNTY PURSIIANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. ~•o-'l. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 11, 1993 May 18, 1993 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ~ •~ r"`+ r ~_:~ o ~ , ~_ ,~ 5-3- 93 ~__ ' a~a~,oM ATTENTION: MS. MARY ALLEN PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 25, 1993, at the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND REENACTING SECTION 18-168 SCHEDULE OF CHARGES BY PROVIDING FOR AND ESTABLISHING AN INCREASE IN SEWER USER RATES All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 11 and 18 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 25, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of the Roanoke Valley Resource Authority to amend the Special Exception Permit to reflect the actual surveyed acreage of the area originally permitted and to incorporate lands acquired for the entrance, tipper building and rail yard associated with the regional landfill at Smith Gap, located northwest side of Fort Lewis Mountain between Smith Gap and Bradshaw Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: May 5, 1993 ~- Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 11, 1993 Tuesday, May 18, 1993 Direct the bill for publication to: Roanoke Valley Resource Authority 3433 Brambleton Avenue Roanoke, VA 24018 (703) 772-2130 SEND AFFIDAVIT OF PIIBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO% 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 25, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of Blue Ridge International Limited Liability Co. to rezone a .359 acre parcel from C-2 to AV to operate an office, located at 7155 Bent Mountain Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: May 5, 1993 Gc~GGCi Mary H. lien, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 11, 1993 Tuesday, May 18, 1993 Direct the bill for publication to: Blue Ridge International Limited Liability Co. c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (703) 774-1197 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO% 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COIINTY BOARD OF SIIPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 25, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of Natasha Ross for a Special Use Permit to operate a commercial indoor amusement area, located at 5383 W. Main Street, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: May 5, 1993 ~/ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 11, 1993 Tuesday, May 18, 1993 To be paid on delivery by: Natasha Ross 5383 W. Main Street Salem, VA 24153 (703) 380-5117 SEND AFFIDAVIT OF PIIBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO% 29800, ROANORE, VA 24018 HCN MOTION TO SET PUBLIC, x,~...:~,cCiNG AT 3% SAIARY INCRI:A.S1~ .URC J. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA B T MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR MAY 25 WITH ITEM 2 REMOVED FOR SEPARATE VOTE - URC ~1: Ordinance Authorizing a Special Use Permit to Operate a Commercial Indoor Amusement Area, Located at 5383 W. Main Street, Catawba Magisterial District, Upon the Petition of Natasha Ross. ~~~2. Ordinance to Rezone a .359 Acre Parcel From C-2 to AV to Operate an Office, Located at 7155 Bent Mountain 5 ~- Road, Windsor Hills Magisterial District, Upon the Petition of Blue Ridge International Limited Liability Company. HCN MOTION TO APPROVE 1ST READING AND SET PUBLIC F[FARING FOR 5/25/93 - URC ~... 3. Ordinance to Amend the Special Exception Permit to Reflect the Actual Surveyed Acreage of the Area Originally Permitted and to Incorporate Lands Acquired for the Entrance, Tipper Building, and Rail Yard Associated with the Regional Landfill at Smith Gap, Located Northwest Side of Fort Lewis Mountain Between Smith Gap and Bradshaw Road, Catawba Magisterial District, Upon the Petition of the Roanoke Valley Resource Authority. of ROANp~~ z ~ ~ ~ ~ az 1838 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 22, 1993 S~ ~ fly Rev. D. M1 hael Meloy Windsor Hil s United Methodist Church 3591 Windsor oad, S.W. Roanoke, VA 018 Dear Reverend Mdloy: H. ODELL "FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 l On behalf of the Roanoke County Board of Supervisors, I would like to thank you for giving the invocation at the Board Meetings in the past. We would again like to call on you to present the invocation on Tuesday, May 25, 1993, at 3:00 p.m. For your information, I am attaching a list of the board meeting dates for 1993. These meetings are held the second and fourth Tuesdays of the month and the invocation is always given at 3 p.m. If the date requested above is not convenient, please call me at 772-2005. I will be calling you soon to see if this time is acceptable to you or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering your time to offer God's blessing at their meetings. Sincerely, ~> ~. ~~ ~1 ~_ , P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 BOARD OF SUPERVISORS Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ~5"/~ z/ `~ 3 . a Sso c ~a..~-~ ~ ~' ~ ~ d~ his ~e V . Ta-r~ m y '~. Sf~p ® RecyGed Paper B T MOTION TO APPROVE 1ST READING 2ND - 5/25/93 URC 3. Ordinance Amending the Roanoke County Code by Amending and Reenacting Section 18-168 Schedule of Charges by Providing for Establishing an Increase in Sewer Use Rates. (Diane Hyatt, Director of Finance) EGK MOTION TO APPROVE 1ST READING 2ND - 5/25/93 URC ~. Ordinance Authorizing Amendments, Extensions, and Terminations of Leases in Connection with Office Space and the New County Administration Center and Appropriation of Revenue (Paul M. Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING (ALTERNATIVE "A") 2ND - 5/25/93 AYES-BL,T,EGK,LBE,HCN NAYS-NONE ABSTAIN-FM I. SECOND READING OF ORDINANCES 1. Ordinance Establishing A Procedure to Enforce the Prohibited Discharge of Stormwater Surface Water, Groundwater, Roof Runoff or Subsurface Drainage into the Public Sanitary Sewer System, by Requiring Certain Corrections to Buildings or Structure, Penalties for Noncompliance, Disconnection, and Appeals from Such Determinations. (Clifford Craig, Utility Director) 0-51193-7 EGK MOTION TO ADOPT ORD WITH REVISIONS REQUESTED AT THE 4/27/93 MEETING URC 2. Ordinance Authorizing the Acquisition of a .69 Acre Parcel of Real Estate in Connection with the Cleanup of 5 H- FIRST READING OF ORDINANCES Ordinance to Increase the Salaries of the Members of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the ~ Code of Virginia (Paul Mahoney County Attorney) HCN MOTION TO APPROVE .1ST READING 2ND - 5/25/93 AYES-BLT,EGK,LBE.HCN NAYS-FM ~: Ordinance Donating Roanoke County's Interest in Certain Real Estate to the Virginia Department of Transportation for Rutrough Road Improvements. (Joyce Waugh, Economic Development Specialist) 4 Illegal D~mPing. ~'pRK SESSIpN SET F pR52593 County of Roanoke Department of Planning and Zoning Memorandum TO: John Hubbard FROM: Terry Harrington DATE: April 2, 1993 RE: Landfill'Policy Revisions I have reviewed the proposed revisions to the Smith Gap Landfill Property Protection Policies. As. these proposed changes are confined to the policy portions of the "Permit Conditions and Operating Policies" approved several years ago, Planning Commission review of these recommended changes is not required. I would suggest that you take these proposed changes directly to the Board for their review and approval. Please let me know if you have any questions. ~~ c: Elmer C. Hodge ROANOKE VALLEY RESOURCE AUTHORITY 3433 Brambleton Avenue, SW Roanoke, Virginia 24018 (703) 772-2130 March 29, 1993 Mr. Terry Harrington Planning & Zoning County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Terry: RE: Roanoke Valley Resource Authority Landfill Policies As part of the permit issued by the Roanoke County Board of Supervisors, several policies were attached that specified certain operating rules. The Resource Authority is considering modifications to the policies and would like a determination of what process is required, if any at all, to enact such changes. I have attached a copy of the Property Protection Policy that shows the proposed changes as shaded. In general, the changes are: 1. Changes "Resident" to "Owner". 2. Clarifies the need to provide Roanoke Valley Resource Authority with "Right of First Refusal" . 3. Offer must be 80 % of assessed value. 4. Provides Roanoke Valley Resource Authority 60 days in lieu of 30 days to exercise option. 5. Protected area only covers portion within 5000 feet. 6. Increases allowable value of assessment to be 105 % in lieu of 100 % of value. 7. Establishes standard appraisal method. 8. Requires property owner to provide clear title. 9. Clarifies "heir" . I would appreciate your thoughts and guidance and will be glad to discuss these in more detail, if needed. Your assistance is appreciated. Sincerely, --0~ John R. Hubbard, P.E. Chief Executive Officer Draft Property Protection Policy 3-25-93 = deletion z`>'>'<«> =addition PROPERTY VALIIE PROTECTION A second major concern of V -~a""}" surrounding landfill site is the potential devaluation of•~~t~ieir property.. is particularly true since peoples homes usually represent r.. ; a^~'- must be assured majority of their assets. ~~" 1 , their property va - - - _ " ~:>~:~.::.. .. .. ,:..:~;<.:;::~~;.;;, the This the that 1. The responsible Landfill Agency will take all necessary actions as required by federal, state or local laws or regulations, includinc~••.landfill permit conditions, to insure - surrounding the landfill site j...i:~i' < v v that their property"values will not be adversely impacted by the landfill. 2. ~:,~..:.....».<::<;::~:;>,».... property Any ressa~rc-^v,,. ~..,,,.; ..,,~.. T~'l!~..~~~.~>C'~;..~E-~...~`. within 5, 000 feet of the landfill site border on November 1, 1992, may be eligible for compensation if they can prove their property was••.devalued as a result of the y}}i; }}};"}~}:::: }`::'~: ..... :v: .:..:..: .... :.••v::: ..; ...: :::. •. .•..• ;. ,:'.::i•::;^:ji•;:}YY.:::ii}:ri}lu}}:::'•is.ii:.:t}iii::::i:::::~'i,,}... ..iiiF,iY'•i"i::~~ .:{bi: landfill ~1~:G~4~ ;'<<'~Y7 ~t~t'~ ci~d~.~.~~3~~,~C~~~~1~~~ ~. ~h~ e~~a~~=T.`c.. -......_. ~?~>V~«~~~~~ property Any re~id ,. ....;..~ ~.:;»:_:.>:'.~~.:::K:;~,';:::::.;:~>;;;>~.::.,.;:.>::~':': within the rail corridor on December 3, 1991, may be eligible for compensation if they can prove their property. •was devalued as a result of the rail spur. Only that ~a property, or portion thereof, and improvements existing on December 3, 1991, that lies within the rail corridor boundaries will be covered by this policy. This policy will become effective on the date that construction begins on the rail spur. 3. The ?E:~?~ ~~ must establish the value of the affectecY~~~•.•. property just prior to the sale date sal~%~ed' Value) by either: "~'~" use of dry'`:.: the current Roanoke County or ~~::,~: ~'t .:.:..::.:::.... .... ,.: ~::.: ~.:.::;>;: >:.>tiw'::...:.,.:.:::>~,»»::~ assessments • or Montgomery County::.:>:~'~~:~'~~<>~~~::~~: , , aa.:o;S:;S::~::<::::+:::::::;a:;O.:a.•:ik~Lvi:: ~r:;itirf~: Draft Property Protection Policy 3-25-93 (ii) obtaining an appraisal by a. "Professionall ed A raiser" ...re '~~~>r<<::3:~:<:>;~~~~~t~a'~~«># .... b. The res onsible Landfill Agency ~s~ ~,,,;..;;.,.,~_,..,;: Q :~~1~:rx<:>~t~:>::.:~~~:>::~c~~~::~::<!~ exercise t~'~s tYIL"'l:r rlgh~s under naraaranh 4a~~~ ~w~~~n.,. 3-9 ~~ davs of~~ the date tsf a ase 2 ~e.€~:ee~-roo o--o.=-r~~sa~}~~~-~T~he responsible Landfill Aaencv will pav 50$ of the cost of the initial Draft Property Protection Policy 3-25-93 c. d. 5. The foregoing ~~==__..~___ to compensate ~triet for loss in property' values will only apply to properties so~~c~ before the termination date, which is defined as 5 years after the date the landfill is closed. heirs of ^~a^~~^ qualifying under '~~7tr~?t~~~' p W111 be e11g}b1e ror compensation under`~'the`°ternis of this ;~,=^=~____. 6. An ~z ~ri~r who is eligible for compensation for •: '1~ii: is is property devaluation under the foregoing terms of this ?t will also qualify for reimbursement of the following expenses: a. "^^~ a^~''^ ~it`.#'!°#?7~' or renters will receive reasonable Moving Expers~es~~h~~to move to a new location with 25 miles of existing residence. Moving expenses are limited to the costs of transporting household goods and require three (3) written quotes approved by the Landfill Agency. Payments are to be made within 60 days of approved expenses. b. "^^ ~ a^„~'^ ~'3t±E':': or renters will receive reimbursement for the Interest Differential between their existing mortgage loan and any new loan assumed on any replacement property within 25 miles of existing residence. This reimbursement will be defined as the present value of the remaining principal payments, discounted at the difference between the interest rates on the original 3 Appraisal shall take into account condition of property. Draft Property Protection Policy 3-25-93 loan and on the replacement loan. Payments to be made within 60 days of the new loan closing. 7. It shall be the responsibility of the ~~.~~ to carry ,.,. ,~ adequate property insurance to cover any loss hazards. In the event that a total loss does occur, the Landfill Agency will compensate the ~~~ who qualifies under the preceding terms of this ~~~~_~=.:` ~' b::t) for the difference between the Assessed Value and he '~~nsurance Settlement. However, if the Insurance Settlement is for any amount less than the Sale Value, the amount of compensation will be the difference between the Assessed Value and the Sale Value. For purposes of this provision, the Sale Value is understood to be the Replacement Value of the property on the date of the insurance loss. 4 0 COMMITTEE VACANCIES IN 1993 JANIIARY FEBRIIARY ELECTORAL BOARD (APPOINTED BY THE COIIRTS) Three year term of Elizabeth W. Stokes, serving unexpired term of Leonard M. Pick, deceased, will expire 2/28/93. ~ MARCH LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL One year term of Frances R. Holsinger will expire 03/31/93. ~ APRIL MAY JIINE BOARD OF ZONING APPEALB ~1 ~„ ~ ~ C~`~''~ `~ u'"^ (J Five year term of Harold W. Richardson, Catawba District, will expire 6/30/93. CLEAN VALLEY COIINCIL ~ ~~~~ Two year terms of Vince Reynolds, and H. Od ~Minnix, Board Liaision, will expires 6/30/93. FIFTH PLANNING DIBTRICT COMMIBSION Three year term of Lee B. Eddy, Elected Represen ative, and Executive Committee Member, will expire 6/30/ 9 PARRB & RECREATION ADVISORY COMMI88ION Three year. ~rms of Mrs. Lee lair, Cave Spring District, William J. Skelton, Jr., Windsor Hills District, and Roger Smith, At Large, will expire 6/30/93. ROANORE COIINTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION COMMITTEE Four year term of Maurice Mitchell, Cave Spring District, will expire 6/30/93. 3 JIILY AIIGIIST COMMUNITY CORRECTIONS RESOIIRCES BOARD One year terms of Edmund J. Kielty, and Mrs. Chris Pickard, Alternate, will expire 8/31/93. SEPTEMBER GRIEVANCE PANEL Two year term of Cecil Hill, will expire 9/27/93. INDIISTRIAL DEVELOPMENT AIITHORITY Four year terms of Billy H. Branch, acid W. Darnall Vinyard, expire 9/26/93. OCTOBER GRIEVANCE PANEL Three year term of Joy A. (McConnel) Herbert, Alternate, will expire 10/10/93 NOVEMBER DECEMBER AIITIiORITY. ROANORE COIINTY RESOIIRCE Two year terms of Mrs. Kate Schefsky, and Mrs. Mikeiel T. Wimmer will expire 12/31/93. LIBRARY BOARD Four year term of Dr. Norma Jean Peters, Hollins District, will expire 12/31/93. MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMUNITY SERVIC88 BOARD Three year terms of Henry J. Sullivan and Harriette Shivers, Members at Large, will expire 12/31/92. Mr. Sullivan has served two consecutive terms and is not eligible for reappointment. ROANOICE PLANNING COMMISSION Four year term of Martha Hooker, Catawba District, will expire 12/31/93. 4 APPOINTMENTS/VACANCIES TO BE FILLED FOR 1993 DISTRICT TERM AIITHORITY. ROANORE COIINTY RESOIIRCES Mrs. Kate Schefsky 2 yrs Mrs. Mikeiel T. Wimmer 2 yrs BOARD OF ZONING APPEALB Harold W. Richardson Catawba 5 yrs CLEAN VALLEY COIINCIL Vince Reynolds 2 yrs H. Odell Minnix, Board Liaision 2 yrs COMMIINITY CORRECTIONS RESOIIRCES BOARD Edmund J. Kielty 1 yr Mrs. James A. (Chris) Pickard, Alternate 1 yr ELECTORAL BOARD (APPOINTED BY THE COIIRTS) Elizabeth W. Stokes 3 yrs (Unexpired term of Leonard M. Pick, Deceased) FIFTH PLANNING DISTRICT COMMISSION Lee B. Eddy, Elected Representative And Executive Committee Member GRIEVANCE PANEL Cecil Hill Joy A. (McConnell) Herbert, Alternate INDIISTRIAL DEVELOP?~NT ADTHORITY Billy H. Branch W. Darnall Vinyard 3 yrs 2 yrs 3 yrs 4 yrs 4 yrs EBPIRES 12/31/93 12/31/93 06/30/93 06/30/93 06/30/93 08/13/93 08/13/93 02/28/93 06/30/93 09/27/93 10/10/93 09/26/93 09/26/93 1 i LEAGIIE OF OLDER AMERICANS-ADVISORY COIINCIL Frances R. Holsinger 1 yr 03/31/93 LIBRARY BOARD Dr. Norma Jean Peters Hollins 4 yrs 12/31/93 MENTAL 8E TH SERVICES OF TH8 ROANORE VALLEY COMMIINITY SERVICES BOARD Henry J. Sullivan (Ineligible for reappointment) 3 yrs 12/31/93 Harriette Shivers, Member at Large 3 yrs 12/31/93 PARRS & RECREATION ADVISORY COMMISSION Mrs. Lee Blair William J. Skelton, Jr. Cave Spring Windsor Hills 3 yrs 3 06/30/93 Roger Smith At Large yrs 3 yrs 06/30/93 06/30/93 ROANOKE PLANNING COMMISSION Martha Hooker Catawba 4 yrs 12/31/93 ROANORE COIINTY SCHOOL BOARD - APPOINTED BY SCHOOL BOARD SELECTION COMMITTEE Maurice Mitchell Cave Spring 4 yrs 06/30/93 .x 2 ~~aFr S- 18 `T3 ~a -~',c` ~`1 v ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 25, 1993 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rev. Tammy Estep, Associate Minister Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring May 23 - 29, 1993, as Emergency Medical Services Week. 1 D. NEW BUSINESS 1. Presentation by Virginia Association of Counties on Local Legislative Actions. (Ellen Davenport, VACo) ~~Jl~. Reque for Resolution Adopting the 456 Review Policy for ~~ Co istency of Public Facility Improvements with County omprehensive Plan. (Terry Harrington, Director of Planning and Zoning) 4. ~~'~~~ Request for Resolution Granting Roanoke County Treasurer Authority to Invest County Funds with Crestar Bank. (Diane Hyatt, Director of Finance) Request for Approval of Procedure for Cable TV Budgets. (Anne Marie Green, Director of Community Relations) Amendme to Public-Private Partnership Policy to Include on-Manufacturing Facilities. (Timothy Gubala, Dire or of Economic Development) 6. Request for Funds to Print and Distribute Citizen's Handbook. (Anne Marie Green, Director of Community Relations) 7. Request to Appoint Local Official and Business/Citizen Representative to Rural Transportation Advisory Committee of Fifth Planning District Commission. (~~,,.,,,.. uod p C' n,~ rator) -~ J j ~ ~, NJS E. REQUESTS FOR WORK SESSIONS a F. REQUESTS FOR PUBLIC HEARINGS G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. An Ordinance to Amend the Official Zoning Maps of Roanoke County by Rezoning 767.33 Acres of Land from AG-3 and AG-1 to EPD (Explore Park District), located in the Vinton Magisterial District, Upon the Petition of the Virginia Recreational Facilities Authority. H. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1993-94 Fiscal Year Budget for Roanoke County. (Reta Busher, Director of Management & Budget) I. SECOND READING OF ORDINANCES 1. Ordinance Donating Roanoke County's Interest in Certain Real Estate to the Virginia Department of Transportation for Rutrough Road Improvements. (Joyce Waugh, Economic Development Specialist) 2. Ordinance Authorizing Amendments, Extensions, and Terminations of Leases in Connection with Office Space and the New County Administration Center and Appropriation of Revenue (Paul M. Mahoney, County Attorney) 3 J. APPOINTMENTS 1. Clean Valley Council 2. Parks and Recreation Advisory Committee K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointments to Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, and Parks and Recreation Advisory Commission. 2. Acknowledgement of Acceptance of 0.51 Miles of Flintlock Road, 0.15 Miles of Duxbury Lane, and 0.05 Miles of Brewster Circle into the Secondary System of Virginia Department of Transportation. 3 ~ ~:~. Q~ L REPO TS AND INQUIItIES OF BOARD MEMBERS M. CITIZENS' CONIlVIENTS AND CO1bIlVIi7NICATIONS 4 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1993. 5. Report on 1991 Water Projects. 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. 7. Report on Bond Projects. O. WORK SESSION ON ILLEGAL DUMPING ~~ iZ~~~ P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A and briefin k• Q. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION P C GS S. PUBLIC HEARING AND SECOND READING OF 5 ORDINANCES 1. Ordinance to Increase the Salaries of the Members of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia (Paul Mahoney County Attorney) 2. Ordinance Amending the Roanoke County Code by Amending and Reenacting Section 18-168 Schedule of Charges by Providing for Establishing an Increase in Sewer Use Rates. (Diane Hyatt, Director of Finance) 3. Ordinance Authorizing a Special Use Permit to Operate a Commercial Indoor Amusement Area, Located at 5383 W. Main Street, Catawba Magisterial District, Upon the Petition of Natasha Ross. (Terry Harrington, Director of Planning & Zoning) 4. Ordinance to Rezone a .359 Acre Parcel From C-2 to AV to Operate an Office, Located at 7155 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Blue Ridge International Limited Liability Company. (Terry Harrington, Director of Planning & Zoning) 5. Ordinance to Amend the Special Exception Permit to Reflect the Actual Surveyed Acreage of the Area Originally Permitted and to Incorporate Lands Acquired for the Entrance, Tipper Building, and Rail Yard Associated with the Regional Landfill at Smith Gap, Located Northwest Side of Fort Lewis Mountain Between Smith Gap and Bradshaw Road, Catawba Magisterial District, Upon the Petition of the Roanoke Valley Resource Authority. (Terry Harrington, Director of Planning & Zoning) T. CITIZEN COMII~NTS AND CO1~~IlVIUIVICATIONS U. ADJOURNMENT 6