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ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
May 11,.1993
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THIS IS STUDENT GOVEIG11l1MEVT DAY. THERE WILL BE A MOCK
BOARD OF SUPERVISORS MEETING PRIOR TO THE REGULAR
MEETING I1V THE CO ROOM WITH STUDENTS FROM
ROANOKE COUNTY HIGH SCHOOLS PARTICIPATING IN THE MEETING.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
ALL PRESENT AT 3:03 P.M.
2. Invocation: The Reverend Kenneth Stofft
Our Lady of Nazareth Catholic Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE TIC
ORDER OF AGENDA ITEMS
NONE
C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Recognition of Boyd E. Loomis for over 25 years of
® Recycled Paper
Volunteer Service to Roanoke County.
R-51193-1
HCN MOTION TO ADOPT RESO
URC
MR. LOOMIS WAS PRESENT TO ACCEPT
2. Proclamation Declaring the Month of May as Bicycle
Month and May 18, 1993 as Bike to Work Day in
Roanoke County.
HCN MOTION TO APPROVE
URC
ACCEPTED BY GREENS LAWSON, VP FOR PUBLIC RELATIONS OF
BLUE RIDGE BICYCLE CLUB
D. NEW BUSINESS
1. Budget Work Session and Consideration of Adoption of
the Fiscal Year 1993-94 Budget. (Reta Busher,
Management and Budget Director)
WORK SESSION AT 3:15 P.M.
BOARD CONSENSUS TO HAVE WORK SESSIONS IN Y OR
AUGUST ON E911 TAX INCREASE AND MACHINERY AND TOOLS
TAX INCREASE AND METHODOLOGY CHANGE
ECH TO SET WORK SESSION ON PARKS AND RECREATION FEES IN
JU y
ECH TO PROVIDE INFORMATION ON PAID TIME OFF POLICY
A-51193-2
BI;T SUBSTITUTE MOTION TO ADOPT BUDGET WITH PREFERRED
FULL IMPLEMENTATION OF SAIARY SURVEY EFFECTIVE 10/1/93
AND $50,000 FUNDED FOR EXPLORE OPERATING EXPENSES AND
$50,000 FUNDED FOR CAPITAL EXPENSES CONTINGENT UPON
MATCHING 3 TO 1 CONTRIBUTIONS FROM OTHER SOURCES.
MOTION WITI~IDRAWN
a
BLJ SUBSTITUTE MOTION TO ADOPT BUDGET WITH PREFERRED
FULL IMPLEMENTATION OF SALARY SURVEY EFFECTIVE 10/1/93-
DEFEATED
AYES-BLT,EGK
NAYS-LBE,HCN,FM
HCN MOTION TO ADOPT THE BUDGET WITH FUNDING FOR
EXPLORE AS FOLLOWS: $50,000 FOR OPERATING EXPENSES AND
$50,000 FOR CAPITAL EXPENSES CONTINGENT UPON 3 TO 1
x$150,000) MATCHING CONTRIBUTIONS.
AYES-BI~T,EGK,LBE,HCN
NAYS-FM
2. Request for Fifth District Employment and Training
Consortium (FDETC) to Locate a Community Resource
Center in a County Owned Building. (Tim Gubala,
Economic Development Director)
A-51193-3
BLJ MOTION TO APPROVE
URC
3. Request for Approval for Renewal of Health Insurance
Contract for County and School Employees. (Diane Hyatt,
Finance Director)
A-51193-4
BIT MOTION TO APPROVE RENEWAL OF CONTRACT
URC
4. Request for Authorization to Execute a Contract for an
Energy Management System. (Homer Duff, Roanoke
County Schools)
A-51193-5
HCN _MOTION TO APPROVE EXECUTION OF THE CONTRACT
AYES-BLJ,HCN,FM
NAYS-EGK,LBE
E. OLD BUSINESS
1. Request for Approval of Finance Agreement with Richfield
3
for Payment of Water Connection Fee. (Clifford Craig,
Utility Director) (CONTINUED FROM APRIL 13, 1993
AND APRIL 27, 1993)
A-51193-6
HCN MOTION TO APPROVE AGREEMENT
AYES-BI,~T,LBE,HCN,FM
NAYS-EGK
F. REQUESTS FOR WORK SESSIONS
ECH DIRECTED TO SET UP WORK SESSIONS ON E911 TAX.
MACHINERY AND TOOLS TAX, AND PARKS AND RECREATION FEES
G. REQUESTS FOR PUBLIC HEARINGS
NONE
H. FIRST READING OF ORDINANCES
1. Ordinance to Increase the Salaries of the Members of the
Board of Supervisors Pursuant to Section 3.07 of the
Roanoke County Charter and Section 14.1-46.01:1 of the
Code of Virginia (Paul Mahoney County Attorney)
HCN MOTION TO APPROVE 1ST READING
2ND - 5/25/93
AYES-BL~T,EGK,LBE,HCN
NAYS-FM
2. Ordinance Donating Roanoke County's Interest in Certain
Real Estate to the Virginia Department of Transportation
for Rutrough Road Improvements. (Joyce Waugh,
Economic Development Specialist)
BL.T MOTION TO APPROVE 1ST READING
2ND - 5/25/93
URC
3. Ordinance Amending the Roanoke County Code by
Amending and Reenacting Section 18-168 Schedule of
4
Charges by Providing for Establishing an Increase in
Sewer Use Rates. (Diane Hyatt, Director of Finance)
EGK MOTION TO APPROVE 1ST READING
2ND - 5/25/93
URC
4. Ordinance Authorizing Amendments, Extensions, and
Terminations of Leases in Connection with Office Space
and the New County Administration Center and
Appropriation of Revenue (Paul M. Mahoney, County
Attorney)
HCN MOTION TO APPROVE 1ST READING (ALTERNATIVE "A"~
2ND - 5/25/93
AYES-BL~T,EGK,LBE,HCN
NAYS-NONE
ABSTAIN-FM
I. SECOND READING OF ORDINANCES
1. Ordinance Establishing A Procedure to Enforce the
Prohibited Discharge of Stormwater Surface Water,
Groundwater, Roof Runoff or Subsurface Drainage into
the Public Sanitary Sewer System, by Requiring Certain
Corrections to Buildings or Structure, Penalties for
Noncompliance, Disconnection, and Appeals from Such
Determinations. (Clifford Craig, Utility Director)
0-51193-7
EGK MOTION TO ADOPT ORD WITH REVISIONS REQUESTED AT
THE 4/27/93 MEETING
URC
2. Ordinance Authorizing the Acquisition of a .69 Acre
Parcel of Real Estate in Connection with the Cleanup of
the Dixie Caverns Landfill -Tax Parcel 64.01-4-33. (Paul
Mahoney, County Attorney)
0-51193-8
EGK MOTION TO ADOPT ORD
URC
5
J. APPOINTMENTS
1. Board of Zoning Appeals
EGK NOMINATED RICHARD L,. TONES TO A FIVE YEAR TERM
EXPIRING TUNE 30, 1998.
2. Clean Valley Council
LEE EDDY NOMINATED AS BOARD LIAISON FOR TWO YEAR TERM
EXPIRING TUNE 30, 1995.
3. Fifth Planning District Commission
LEE EDDY WILLING TO SERVE ANOTHER THREE-YEAR TERM AS
ELECTED REPRESENTATIVE AND EXECUTIVE CO1bIlVIITTEE
MEMBER. TERM WILL EXPIRE TUNE 30, 1996.
4. Parks and Recreation Advisory Commission
LBE NOMINATED WILLIAM SKELTON TO ANOTHER THREE-YEAR
TERM EXPIRING TUNE 30, 1996.
FM NOMINATED LEE BLAIR TO ANOTHER THREE-YEAR TERM
EXPIRING TUNE 30, 1996.
K. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
R-51193-9
HCN MOTION TO ADOPT ITEMS 2 - 6 AFTER DISCUSSION OF ITEM
6.
URC
6
1. Minutes of Meetings -April 13, 1993, April 23, 1993.
HCN MOTION TO APPROVE
AYES-BI~T,EGK,LBE,FM
NAYS-NONE
ABSTAIN-HCN
2. Acknowledgement of the Acceptance of 0.29 Miles of
Bushdale Road into the Virginia Department of
Transportation Secondary System.
A-51193-9.a
3. Revision to the Resolution of Appreciation to County
Volunteers with Over 25 Years of Service.
R-51193-9.b
4. Acceptance of Water and Sanitary Sewer Facilities Serving
The Orchards, Applewood, Section 7.
A-51193-9.c
5. Write-Off of Utility Bad Debts.
A-51193-9.d
6. Authorization to Pay Certain Legal Fees Regarding
Grumman Emergency Products.
A-51193-9.e
ECH ADVISED STAFF IS DISCUSSING WITH TOWN OF VINTON THE
POSSIBILITY OF PUCHASING A REPAIR KIT FOR THE LADDER
TRUCK.
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
Suaervisor Kohinke: (1) Thanked County Council of PTA for their meal.
(2) Announced he had attended Glenvar Lighting Ceremony and expressed
appreciation to community for their donations.
Supervisor Eddy: (1) Announced there was a positive article about
Roanoke County in the Virginia Business magazine. ~) Asked about
legislative requests to forward to VACo. PMM will bring to the Board a
summary of previous legislation and new legislative requests on 6/8/93
Asked Board to send him their requests. (3) Announced that while this is
an election season, he would not do or say anything publicly in op osu ition
to Mr. Tohnson's Hollins District election campaign but would provide
information on records to all who asked. (41 Asked for more input on bulk
and brush collection.
Supervisor Nickens: (1) Attended the Kickoff for Tourism Week and
thought it was of high quality. Announced that next year's kickoff will be at
the Explore Park. (2) Attended the dedication of the Virginia Western
Arboretum on Map 7 and that one of the gardens is named in recognition
of Roanoke County's financial contribution.
Supervisor Tohnson: (1) Asked for time line to advertise and hire a new
Parks and Recreation Director. ECH advised about 3 to 4 months. Asked
that the Parks and Recreation Advisory Commission be involved in the
selection process. ~) In response to LBE's comments, advised he had
never seen a political partisan vote in his ten years and felt that contested
elections were good for the County.
Supervisor Minnix: (1) Thanked LBE for his memo and article on safe
drinking water from VACo and advised he will send a letter of support. (2)
Decided to conduct 120 day evaluation at this meeting in executive session.
(3) Asked to meet with ECH and LBE to discuss bulk and brush collection.
M. CITIZENS' COMII~NTS AND COI~IlVIU1vICATIONS
NONE
N. REPORTS
HCN MOTION TO RECEIVE AND FILE AFl'ER DISCUSSION OF
ITEMS -UW
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of April 30,
1993
5. Proclamations Signed by the Chairman
6. Statement of .the Treasurer's Accountability per
Investments and Portfolio Policy, as of April 30, 1993.
O. WORK SESSION
1. Drainage Program
PRESENTED BY ARNOLD COVEY, GEORGE SIMPSON AND BUTCH
WORIUVIAN AT 6:10
P. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-
344 (a) (7) Consultation with legal counsel and briefings by
stag members, pertaining to specific legal matters requiring the
provision of legal advice by counsel: Negotiations Pertaining to
the Smith Gap Landfill; (1) Personnel Matter
BI;T MOTION AT 6:50 P.M.
PMM ADVISED THAT THE 120 DAY DISCUSSION ON BOARD AND
ECH DID NOT QUALIFY AS AN EXECUTIVE SESSION ITEM.
Q. CERTIFICATION RESOLUTION
A-51193-10
HCN MOTION TO RETURN TO OPEN SESSION B T MOTION TO
ADOPT RESO AT 7:27 P.M.
URC
R ADJOURNMENT
FM MOTION TO ADJOURN AT 730 P.M.
UVV
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
May 11, 1993
,~~~~,~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THIS IS STUDENT GOVERNIKF.NT D1AY. THERE WILL BE A MOCK
BOARD OF SUPERVISORS MEETING PRIOR TO THE REGUL9R
MEETING I1V THE COATATUNITY ROOM WITH STUDENTS FROM
ROANOKE COUNTY HIGH SCHOOLS PARTICIPATING IN THE MEETING.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: The Reverend Kenneth Stofft
Our Lady of Nazareth Catholic Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Recognition of Boyd E. Loomis for over 25 years of
Volunteer Service to Roanoke County.
i
® Recyded Paper
2. Proclamation Declaring the Month of May as Bicycle
Month and May 18, 1993 as Bike to Work Day in
Roanoke County.
D. NEW BUSINESS
1. Budget Work Session and Consideration of Adoption of
the Fiscal Year 1993-94 Budget. (Reta Busher,
Management and Budget Director)
2. Request for Fifth District Employment and Training
Consortium (FDETC) to Locate a Community Resource
Center in a County Owned Building. (Tim Gubala,
Economic Development Director)
3. Request for Approval for Renewal of Health Insurance
Contract for County and School Employees. (Diane Hyatt,
Finance Director)
4. Request for Authorization to Execute a Contract for an
Energy Management System. (Homer Duff, Roanoke
County Schools)
E. OLD BUSINESS
1. Request for Approval of Finance Agreement with Richfield
for Payment of Water Connection Fee. (Clifford Craig,
Utility Director) (COriTINUED FROM APRIL 13, 1993
AND APRIL 27, 1993)
F. REQUESTS FOR WORK SESSIONS
G. REQUESTS FOR PUBLIC HEARINGS
H. FIRST READING OF ORDINANCES
2
1. Ordinance to Increase the Salaries of the Members of the
Board of Supervisors Pursuant to Section 3.07 of the
Roanoke County Charter and Section 14.1-46.01:1 of the
Code of Virginia (Paul Mahoney County Attorney)
2. Ordinance Donating Roanoke County's Interest in Certain
Real Estate to the Virginia Department of Transportation
for Rutrough Road Improvements. (Joyce Waugh,
Economic Development Specialist)
3. Ordinance Amending the Roanoke County Code by
Amending and Reenacting Section 18-168 Schedule of
Charges by Providing for Establishing an Increase in
Sewer Use Rates. (Diane Hyatt, Director of Finance)
4. Ordinance Authorizing Amendments, Extensions, and
Terminations of Leases in Connection with Office Space
and the New County Administration Center and
Appropriation of Revenue (Paul M. Mahoney, County
Attorney)
I. SECOND READING OF ORDINANCES
1. Ordinance Establishing A Procedure to Enforce the
Prohibited Discharge of Stormwater Surface Water,
Groundwater, Roof Runoff or Subsurface Drainage into
the Public Sanitary Sewer System, by Requiring Certain
Corrections to Buildings or Structure, Penalties for
Noncompliance, Disconnection, and Appeals from Such
Determinations. (Clifford Craig, Utility Director)
2. Ordinance Authorizing the Acquisition of a .69 Acre
Parcel of Real Estate in Connection with the Cleanup of
the Dixie Caverns Landfill -Tax Parcel 64.01-4-33. (Paul
Mahoney, County Attorney)
3
r
J. APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Fifth Planning District Commission
4. Parks and Recreation Advisory Commission
K. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WII~L BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Minutes of Meetings -April 13, 1993, April 23, 1993.
2. Acknowledgement of the Acceptance of 0.29 Miles of
Bushdale Road into the Virginia Department of
Transportation Secondary System.
3. Revision to the Resolution of Appreciation to County
Volunteers with Over 25 Years of Service.
4. Acceptance of Water and Sanitary Sewer Facilities Serving
The Orchards, Applewood, Section 7.
5. Write-Off of Utility Bad Debts.
6. Authorization to Pay Certain Legal Fees Regarding
Grumman Emergency Products.
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
4
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M. CITIZENS' COD~IlI~NTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of April 30,
1993
5. Proclamations Signed by the Chairman
6. Statement of the Treasurer's Accountability per
Irrvestments and Portfolio Policy, as of April 30, 1993.
O. WORK SESSION
1. Drainage Program
P. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-
344 (a) (~ Consultation with legal counsel and briefings by
staff members, pertaining to specific legal matters requiring the
provision of legal advice by counsel: Negotiations Pertaining to
the Smith Gap Landfill; (1) Personnel Matter
Q. CERTIFICATION RESOLUTION
R ADJOURNMENT
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AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-1 OF APPRECIATION TO BOYD E. LOOMIS
FOR OVER 25 YEARS OF VOLUNTEER SERVICE
TO THE COUNTY OF ROANORE
WHEREAS, Roanoke County is indebted to the volunteers who
provide fire and rescue service to the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
WHEREAS, Boyd E. Loomis has served as a volunteer at Mt.
Pleasant Rescue Station since February 1, 1950, and is eligible for
membership in this club.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf of
the citizens of the County, does hereby express its deepest
appreciation to BOYD E. LOOMIS for over twenty-five years of
service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that Mr. Loomis is hereby certified
as a member of the Quarter Century Club for Volunteers in Roanoke
County.
,. ._
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. len, Clerk
Roanoke County Board of Supervisors
cc: File
T. C. Fuqua, Chief, Fire & Rescue
Resolutions of Appreciation File
.--
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLIITION OF APPRECIATION TO BOYD E. LOOMIS
FOR OVER 25 YEARS OF VOLUNTEER SERVICE
TO THE COUNTY OF ROANORE
WHEREAS, Roanoke County is indebted to the volunteers who
provide fire and rescue service to the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
WHEREAS, Boyd E. Loomis has served as a volunteer at Mt.
Pleasant Rescue Station since February 1, 1950, and is eligible for
membership in this club.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf on
the citizens of the County, does hereby express its deepest
appreciation to BOYD E. LOOMIS for over twenty-five years of
service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that Mr. Loomis is hereby certified
as a member of the Quarter Century Club for Volunteers in Roanoke
County.
C -.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
PROCLAMATION DECLARING THE MONTH OF MAY
AS BICYCLE MONTH AND MAY 18, 1993 AS
BIKE TO WORK DAY
WHEREAS, for more than a century, the bicycle has been
an important part of the lives of many Americans, usually providing
their first form of independent transportation; and
WHEREAS, approximately 100 million Americans engage in
bicycling today for fun, fitness, sport, recreation, and
transportation; and
WHEREAS, the use of bicycles for travel benefits all
residents of Virginia because bicycles do not pollute and because
they ease traffic congestion; and
WHEREAS, bicycle clubs and organizations throughout
Virginia promote wholesome recreational and racing activities for
thousands of bicyclists.
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke
County, Virginia, do hereby proclaim the month of May, 1993, as
BICYCLE MONTH and call its significance to the attention of our
citizens; and
FURTHER, the Board of Supervisors declares Tuesday, May
18, 1993, as BIKE TO WORK DAY.
ACTION NO. A- 5119 3 - 2
ITEM NUMBER .~ - l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Adoption of the Fiscal Year 1993-94 Budget.
COUNTY ADMINISTRATOR'S COMMENTS: We are very fortunate to have been able to do so
much during these difficult economic times. There is still much that has to be done in adopting the
Appropriation Resolution and issuing School contracts. I would therefore ask the Board to adopt the
budget at this meeting so that we can meet the rest of the schedule. We have made as many changes
as possible to meet the requests on which the Board reached consensus. If you wish to make any
further changes, please let me know and we will make these adjustments in the Appropriation
Resolution to be brought to the Board for first reading on May 25, 1993.
SUMMARY OF INFORMATION: Attached is the 1993-94 Fiscal Year Budget for the County of
Roanoke. Several changes have been made to the original budget document that was submitted to the
Board of Supervisors on April 6, 1993 as a result of the work session and public hearing. These
changes are highlighted below for your review.
BUDGET HIGHLIGHTS
1. A 15 percent Sewer Rate increase has been included in the revised budget which eliminates the
need for a Sewer Fund supplement from the General Fund for operating expenses.
• The Transfer to Sewer Fund was therefore reduced by $309,050.
• The Transfer to Schools was increased $234,000 to fund an additional tier adjustment
for School teachers. The total cost of the tier adjustment is $345,000. The balance
of $111,000 will be funded from an increase in Schools Sales Tax revenue.
• The Parks and Recreation Director's position will remain fully funded in the FY
1993-94 budget.
• A second DARE officer will be included in the Police Department budget for a total
of four new Police Officer positions. Also, the Police Department will retain
funding for 13 new police cars.
1
~-/
• An additional allocation was made to the Youth Sports section of the Parks and
Recreation budget for an increase in the hourly rate to be paid to sports officials.
• The Employee Benefits budget was increased to fund the cost of benefits for ten
part-time/full-time employees.
• The allocation to the Public Health Department was increased to cover the County's
share of a 3 percent salary increase for their employees. This amount was not
known when the proposed budget was presented on April 6, 1993.
2. The addition to the General Fund Unappropriated Balance for Rutrough Road, generated from the
Hotel/Motel Tax Rate increase was reduced from $155,668 to $80,668. The $75,000 reduction was
allocated as follows: $25,000 to Human Service Agencies, $45,000 to Cultural Agencies and
$5,000 to Virginia Amateur sports. The balance of the Tourism budget was moved to the
Economic Development marketing budget.
3. In addition, the Board will recall when staff presented the information pertaining to the Traveler's
Building purchase that we indicated there would be rental income. The amount and timing of this
income has now been determined and the FY 1993-94 component has been incorporated in the
attached budget information. (See item under First Reading of Ordinances on the May 11, 1993
Board of Supervisors Agenda.)
• The General Fund revenue was increased by $94,236 to reflect the FY 1993-94
rental income to be generated from the Traveler's Building tenants.
• The offsetting expenditure for building improvements has been recorded in the
Assistant County Administrator's budget in the General Administration section of the
General Fund. The Assistant County Administrator, Don Myers, is the acting Project
Manager.
FISCAL IMPACT: The 1993-94 Fiscal Year Budget totals $172,511,953. This includes the changes
outlined above and all interfund and intrafund transfers. The budget net of transfers is $127,108,072
an increase over 1992-93 of $7.9 million or approximately 6.62 percent.
STAFF RECOMMENDATION: Staff recommends the adoption of the 1993-94 Fiscal Year Budget
as presented. The next step in the budget process will be the adoption of a Budget Appropriation
Ordinance. The Budget Appropriation Ordinance must be adopted after a first and second reading, but
before June 30, 1993. The first reading is scheduled for May 25, 1993 and the second reading and
adoption for June 8, 1993. It is very important that we adopt the budget as soon as possible due to
the need to allow sufficient time to update the School and County payroll systems for health insurance
rate changes, tier adjustments and salary survey adjustments to be effective by July 1, 1993. As well,
contracts must be released to the school teachers before school ends for the summer.
2
Respectfully submitted,
~~
Reta R. Busher
Director, Management and Budget
Approved by,
y., l' `(
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved ~~ Motion by: See B e 1 ow No Yes Abs
Denied () Eddy _ x _
Received () Johnson _ x _
Referred () Kohinke _ ~, _
To () Minnix x _ _
Nickens _ x _
Harry C. Nickens motion to adopt the budget with funding
for Explore as follows: $50,000 for operating expenses and
$50,000 for capital expenses congingent upon 3 to 1
($150,000) matching contributions.
cc: File
Reta R. Busher, Director, Management & Budget
Diane D. Hyatt, Director, Finance
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
D. Keith Cook, Director, Human Resources
3
General Fund:
General Government:
General Property Taxes $48,640,000 $49,655,000
Other Local Taxes 14,615,000 15,670,000
Permits and Licenses 428,000 490,500
Fines and forfeitures 215,000 270,000
Use of Money and Property 0 94,236
Charges for Services 225,800 243,000
Miscellaneous 236,000 503,500
Recovered Costs 105,000 90,000
Commonwealth 5,012,532 5,307,550
Federal 1,230,500 1,520,048
Non-Revenue 0 1,146,182
Total General Government $70,707,832 $74,990,016
Youth Haven II:
Support Payments $72,361 575,000
Local Contributions 0 500
Interest Income 25,000 20,000
State Grant 228,191 231,672
USDA Grant 2,000 2,500
Transfer from General Government 25,000 25,000
Total Youth Haven II $352,552 $354,672
Garage II:
Departmental Charges for Service $132,218 $137,166
Transfer from General Government 100,000 100,000
Total Garage II $232,218 $237,166
Internal Service:
Departmental Charges for Services $905,321 $1,074,421
Transfer from Special Revenue 317,206 187,967
Total Internal Service $1,222,527 $1,262,388
Recreation Fee~Class:
User Fees $452,848 $533,405
Total Recreation Fee Class $452,848 $533,405
4
~-/
Law Library:
Civil Action Fees $30,000 $33,800
Total Law Library $30,000 $33,800
Total General Fund $72,997,977 $77,411,447
Special Revenue Fund -Schools:
School Operating:
State Sales Tax $6,041,544 $6,411,000
Other State Revenue 26,378,900 26,309,299
Federal Revenue 130,800 142,368
Local Appropriation 32,921,346 34,231,440
Beginning Balance 0 450,318
Other 634,093 590,980
Total School Operating $66,106,683 $68,135,405
Cafeteria $2,861,370 S2,880,000
Grants $2,125,671 S2,298,023
Textbook $532,858 5693,975
Capital $67,500 $149,517
Bus $0 590,318
Total Special Revenue Fund $71,694,082 S74,247,238
Debt Service Fund:
Interest Income $295,000 $195,000
Computer Subsidy 0 43,824
Annexation Revenue 1,804 1,804
Transfer from General Government -Schools Debt 1,646,575 1,740,492
Transfer from General Government -County Debt 4,882,211 4,918,654
Transfer from School Operating 1,006,694 1,326,837
Transfer from Internal Service 97,207 0
Total Debt Service Fund $7,929,491 $8,226,611
Capital Projects Fund:
Sale of Land $50,000 $50,000
Transfer from General Government 389,760 25,000
Total Capital Projects Fund $439,760 $75,000
Water Fund:
Water Operations:
Interest Income $100,000 $157,995
Water Fees 5,532,960 5,926,185
Connection Fees 35,842 0
5
Contributed Capital 80,000 0
Offsite Faciltiy Fees 2.35,000 579,486
Total Water Operations $5,983,802 $6,663,666
Rate Stabilization:
Transfer from Water Operations $309,414 $863,142
Total Rate Stabilization $309,414 $863,142
Water Surplus:
Transfer from Water Operations $797,584 $719,886
Total Water Surplus $797,584 $719,886
1991 Water Revenue Bonds:
Beginning Balance $127,453 $135,410
Tota11991 Revenue Bonds $127,453 S135,410
Water Repair and Replacement:
Transfer from Water Operations $350,000 $350,000
Total Repair and Replacement $350,000 $350,000
Total Water Fund $7,568,253 $8,732,104
Sewer Fund:
Sewer Operations:
Interest Income
$10,000
S10,000
Sewer Fees 2,638,978 3,192,769
Connection Fees 0 93,750
Transfer from General Government 644,390 335,340
Transfer from Sewer Offsite 116,394 0
Total Sewer Operations $3,409,762 $3,631,859
Sewer Repair and Replacement:
Transfer from Sewer Operations $0 $187,694
Total Repair and Replacement $0 $187,694
Sewer Offsite Facilities:
Connection Fees $116,394 $0
Total Sewer Offsite Facilities $116,394 $0
Total Sewer Fund $3,526,156 $3,819,553
Total All Funds $164,155,719 $172,511,953
Less: Fund Transfers (44,943,095) (45,403,881)
Total Revenues Net of Transfers $119,212,624 $127,108,072
~-/
6
i
General Fund:
General Government:
General Administration $1,520,288 $2,025,519
Constitutional Officers 4,968,213 5,303,087
Judicial Administration 164,858 204,645
Management Services 2,676,251 2,667,736
Public Safety 7,022,055 7,445,875
Community Services 4,344,372 5,369,155
Human Services 7,002,305 7,698,221
Non-Departmental 2,073,184 3,427,519
Transfers 40,936,307 40,848,259
Total General Government $70,707,833 $74,990,016
Youth Haven II $352,552 $354,672
Garage II $232,218 $237,166
Internal Service:
Management Information Systems $810,597 $761,946
Communications 411,930 500,442
Total Internal Service $1,222,527 51,262,388
Recreation Fee Class:
Administration $32,240 $7,800
Community Education 186,232 226,057
Leisure Activities 32,732 66,397
Outdoor Adventure 33,544 37,044
Senior Citizens 45,691 46,100
Special Events 39,146 69146
Therapeutics 17,000 17,000
Adult Athletics 58,169 58,419
Youth Athletics 4,094 5442
Park Conservation 1,000 0
Equestrian Center 3,000 0
Total Recreation Fee Class $452,848 $533,405
Law Library $30,000 $33,800
Total General Fund $72,997,978 $77,411,447
7
Special Revenue Fund -Schools:
School Operating:
Classroom Instruction $2,996,081 $3,196,055
Personnel 54,573,263 56,286,353
Support Services 3,512,725 3,792,325
Central Support 4,616,089 4,440,762
Other 408,525 419,910
Total School Operating $66,106,683 $68,135,405
Cafeteria $2,861,370 $2,880,000
Grants $2,125,671 $2,298,023
Textbook $532,858 $693,975
Capital $67,500 $149,517
Bus $0 $90,318
Total Special Revenue Fund $71,694,082 S74,247,238
Debt Service Fund:
County General Obligation Bonds $3,765,852 53,981,449
County Lease/Purchase Payments 1,213,566 937,205
Schools General Obligation Bonds 545,954 833,546
Schools VPSA Bonds 731,217 1,027,812
Schools Literary Loan Payments 661,096 647,600
Schools Lease/Purchase Payments 639,860 601,999
Miscellaneous 371,946 197,000
Total Debt Service Fund $7,929,491 $8,226,611
Capital Projects Fund:
Dixie Caverns Leachate Removal $225,000 $0
Economic Development Reserve 100,000 75,000
Capital Reserve 114,760 0
Total Capital Projects Fund $439,760 $75,000
Water Fund:
Water Operations:
Allocated Costs $178,458 $188,821
Water Operations 1,918,579 1,900,139
Water Maintenance 532,888 625,406
Debt Service 1,633,424 1,756,396
Fund Transfers 1,636,874 2,112,904
Unappropriated Balance 83,579 80,000
Total Water Operations $5,983,802 $6,663,666
8
Rate Stabilization:
Reserve for Contingencies
___ $309,414_
___ $863,142-
r
Total Rate Stabilization $309,414 $863,142
Water Surplus:
G.O. Bond Principle and Interest $797,584 $719,886
Total Water Surplus $797,584 $719,886
1991 Water Revenue Bonds:
Allocated Costs $127,453 $135,410
Tota11991 Revenue Bonds $127,453 $135,410
Water Repair and Replacement:
Reserve for Capital $350,000 $350,000
Total Repair and Replacement $350,000 $350,000
Total Water Fund $7,568,253 $8,732,104
Sewer Fund:
Sewer Operations:
Allocated Costs $178,457 $188,823
Sewer Operations 788,348 862,527
Sewer Maintenance 714,784 751,115
SSE/R 477,298 452,015
Debt Service 1,101,609 1,017,346
Fund Transfers 72,339 260,033
Unappropriated Balance 76,927 100,000
Total Sewer Operations $3,409,762 $3,631,859
Sewer Repair and Replacement:
Reserve for Capital $0 $187,694
Total Repair and Replacement $0 $187,694
Sewer Offsite Facilities:
Transfer to Sewer Operations $116,394 $0
Total Sewer Offsite Facilities $116,394 $0
Total Sewer Fund $3,526,156 $3,819,553
Total All Funds $164,155,720 $172,511,953
Less: Fund Transfers (44,943,095) (45,403,881)
Total Expenditures Net of Transfers $119,212,625 $127,108,072
9
ACTION NO. A-51193-3
Item No.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Fifth District Employment and
Training Consortium (FDETC) to locate a
Community Resource Center in a Roanoke County
building
COUNTY ADMINISTRATOR' S COMMENTS : _%c,~~zz~~~~ ~-zR-~~ ,~
~ a~~~~
BACKGROUND:
The Fifth District Employment and Training Consortium (FDETC) made
an application to the U.S. Department of Labor in February 1993 for
funding for dislocated workers. The Roanoke Valley's announced job
layoffs/losses since June 1992 caused the FDETC to seek special
funding to assist dislocated workers from Gardner-Denver and
Dominion Bank. Roanoke County strongly supported the FDETC's
application because over one-half of the dislocated workers from
these two industries are Roanoke County residents. The County has
offered to provide space for a Community Resource Center so that
the FDETC staff can assist these Gardner-Denver and Dominion Bank
employees with job counseling, employment referrals, and training.
The FDETC received a grant award of $793,161 to serve a target of
382 participants. This program is not related to the training
funds that the Board will appropriate in the 1993-94 budget. Those
funds will be used for training new employees.
The phased relocation of County employees to the Travelers Building
has made available a County building that is occupied by the
Registrar. The staff recommends that the FDETC be allowed to
locate its Community Resource Center in the County building and
presently occupied by the Registrar at 3330 Valley Forge Avenue,
after June 1, 1993.
The FDETC currently occupies offices on Campbell Avenue in space
owned by Roanoke City. The City does not charge rent and provides
janitorial services and all utilities. When FDETC staff visit
other member jurisdictions in the Alleghany Highlands, they use
space provided at Dabney Lancaster Community College or the City of
Covington and Clifton Forge at no cost.
~./
Staff recommends that Roanoke County handle the FDETC in a similar
manner as it is treated by other jurisdictions. Roanoke County
would provide and maintain the building and not charge for rent,
utilities, or janitorial services. The FDETC would obtain
insurance for its own property within the structure and handle
telephone, fax, and computer connection charges.
FISCAL IMPACT:
The annual utility costs for the building are $241.86 for water and
sewer, $960.73 for electricity (April 1, 1992 to April 30, 1993).
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors allow the FDETC to
use the former Registrar's office for a Community Resource Center
for a two year period. The County Administrator should be
authorized to execute an agreement on a form approved by the County
Attorney to permit this occupancy.
Respectfully submitted:
D. Keith Cook, Member, FDETC
Policy Board
Timo by W. Gubala, Director
Approved:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION No Yes Abs
Approved (X)
Denied ( )
Received ( )
Referred
to
Motion by: Bob L. Johnson
to approve
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Timothy W. Gubala, Director, Economic Development
D. Keith Cook, Member, FDETC, Policy Board
Paul M. Mahoney, County Attorney
Gardner Smith, Director, General Services
A-51193-4
ACTION NO.
ITEM NUMBER ~ =~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Approval of Health Insurance Renewal Contract for School and
County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
j~~~ ~~
BACKGROUND: Last year, the contract to provide health insurance for School and County
employees was awarded to Blue CrossBlue Shield of Virginia. This contract included a one year
renewal option.
SUMMARY OF INFORMATION: A team of County employees and a team of School employees
reviewed the Blue CrossBlue Shield renewal rates with the assistance of an outside consultant.
Represented on the teams were Human Resources, Finance, Procurement, the Employee Advisory
Committee, School Budget, School teachers and the RCEA. The teams support the renewal rates
shown on Attachment A which represent a 10% decrease in County rates and a 4% increase in
School rates. Considering the national trend rates of increases around 20%, these increase levels
are outstanding. Much of the credit for these low renewal rates must go to the County Board and
School Board's efforts to promote wellness programs and employee awareness of health care costs.
A few changes were made to the coverage levels. These are:
1. ABMT Coverage for Breast Cancer was added to the policy. This is for the bone
marrow transplant procedure for the treatment of advanced breast cancer.
r~
2. The deductibles on the drug card changed
From To
Drug Card -Brand $10 $12
Drug Card -Generic 2 5
Mail order -Brand 16 17
Mail order -Generic 4 5
Retail maintenance -Brand 19 20
Retail maintenance -Generic 5 8
3. The specific stop loss is raised from $60,000 to $75,000. This is the maximum
amount the County is liable for per person per year.
The team reviewed the possibility of adding a third tier to the County rate scale for subscribers plus
one or subscriber plus one minor, but was not in favor of it at this time, because of the large impact
on the family rate. The attached letter from our independent insurance consultant (Attachment B)
outlines some of the concerns. The School team has been trying to eliminate this tier for several
years, so that their family rate will be more in line. But they have found that once it is in place,
it is very hard to eliminate.
The School Board approved the attached rate schedule at their meeting on April 22, 1993. We are
bringing this item to the Board at this time so that the Schools can have their enrollment period
before summer vacation.
FISCAL IMPACT: Funds are already included in the 1993-1994 proposed budget to cover the
School and County portion of the health insurance plan.
STAFF RECOMMENDATION: Staff recommends adopting the attached rate schedule effective
July 1, 1993 for the health insurance rates for School and County employees for the 1993-1994
fiscal year.
Approved by,
~~
Elmer Hodge
County Administrator
Submitted by,
Diane Hyatt
Director of Finance
Keith Cook
Director of Human Resources
~ -3
ACTION VOTE
Approved (~ Motion by: Bob L. Johnson No Yes Abs
Denied () motion to approve ~dy _ x
Received () renewa o contract Johnson x
Referred
()
Kohinke _
_
_ -~
To () Minnix _ x _
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
D. Keith Cook, Director, Human Resources
:.~:~
Attachment A
County of Roanoke and
County of Roanoke. Schools
Blue Cross/Blue Shield
Health Insurance Rates
COUNTY RATES
Total County Employee
1993-1994 Premium Benefit Portion
Single $144.78 $118.54 $ 26.24
Family 351.94 191.80 160.14
1992-1993
Single 160.90 134.66 26.24
Family 391.14 231.00 160.14
SCHOOL RATES
1993-1994
Single 229.26 197.07 32.19
Employee + 1 minor 337.00 227.55 109.45
Family 582.32 296.99 285.33
1992-1993
Single 220.73 163.54 57.19
Employee + 1 minor 324.47 190.02 134.45
Family 560.66 250.33 310.33
ATTACHMENT B
ORPORATE
ENEFIT
ONSULTANTS, IN .
'1960 Electric Road, Suite C, Roanoke, Virginia 24018
May 5, 1993
Ms. Diane Hyatt
Director of Finance
Roanoke County and Roanoke County Schools
3738 Brambleton Avenue
Roanoke, VA 24018
Dear Diane:
GROUP HEALTH
& LIFE
CQNSULTANT
$ER'VTCES
~3
In regard to our recent conversation concerning the addition of
an employee and one minor rate category, I would like to provide
you with the following brief analysis df the effect on our
current rating structure.
The County is currently enrolled on a self-insured program which
includes a fixed liability exposure limit. This limit is broken
down by establishing the monthly gates for employee only and
employee and family. If the category of employee and 1 minor
were implemented, the remaining balance of liability created by
the reduced rate would have to be included in either the single
rate or the family rate. Therefore, this modification would not
produce a cost savings for the group program. Tt would create a
lower monthly cost for individuals enrolling in the employee and
one minor category. However, those individuals remaining in the
family contract enrollment would experience an increase in cost
to offset the lower employee and one miner rate. If this rate
adjustment is implemented, consideration must be given to the
possibility of a reduction in the number of family contracts
which would result in a possible adverse selection which would
reduce the spread of risk for the total liability exposure.
I have obtained a rate structure which includes the employee and
one minor rate as follows:
Policy Yeas IBNR
Employee only $144.77 $22.83
Employee &•one minor $281.55 $44.38
Employee & family $422.32 $65.58
Phone: 703-776-1533
Fax: 703-776-1819
-~
In addition to the above rat
two-party rate which could be
employee and spouse. I will
than Friday, May 7.
Sincerely,
e structure I have also requested a
either employee and child or
provide you with this rate ri4 later
George ~. Weikel ~
President
jch
cc: Keith Cook
ChOS$ • •
~1ue Shield ~*~
of V48inFa ~
1V~M4 T~: GE~I.tGE
FROM: Tt7N~ A~.COK~ ,
DATA: May b, 1993
~7~,J,VJL'JV 1 i ~Ol~I~RJbli ~v~/Vl\ f. i
r
~} - .
You rGqucsted revised liability rates for the County of Roanoke to include
employee and 1 dependent (spouse ar child) type membership per the
benefit changes described in my letter of Apri121~ 1993, Liability rates
would be revised as follows:
~oaaoke County
li Y ~~
Employee ~ 144.77 S 22.83
Employee & i dependent 298.50 47,16
Family 541.18 $5.51
Please call me with any questions.
STA/af
ACTION NO.
A-51193-5
ITEM NUMBER ~ '"`~7'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Authorization to Lease Purchase Energy Management System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The County Schools began six years ago to install energy efficient
HVAC and lighting equipment in each of their buildings. To date, nine buildings have been updated
with this equipment. In an effort to extend this program, proposals were recently taken from vendors
to install this equipment in twenty three more school buildings. As an addendum to this contract, the
vendors bid on installations in ten County buildings. Following evaluation by a committee composed
of Procurement, Finance, General Services, Parks and Recreation, The School Board, School Facilities
and Operations, an outside architect and an outside engineer, Johnson Controls was selected as the
vendor.
The total cost of the equipment is $1,236,378 for School buildings and $245,802 for County buildings.
Johnson Control guarantees a certain amount of energy savings on each building which will offset the
cost of the annual lease payments and the annual maintenance payments to Johnson Control. If the
energy savings are not realized, Johnson Controls will make the payments. This equipment could be
lease purchased over a ten year period. Attachment A shows the cashflow analysis for School
buildings which illustrates that the energy savings generated will offset the lease payments and the
annual maintenance. Attachment B details the School buildings that are included in the contract.
Attachments C and D show the same information for the County buildings.
The School Board approved the award of the contract for School buildings at their meeting on February
25, 1993. However, County Board approval is needed to enter into a lease purchase agreement for the
equipment.
FISCAL IMPACT: No additional funds are required. Guaranteed energy savings will be used to offset
the cost of the equipment and maintenance contracts.
.~-y
STAFF RECOMMENDATION: Staff recommends approving the contract with Johnson Control for
the County buildings and approval of lease purchase financing for the School and County equipment.
Respectfully submitted,
~j~Z..~i,/ ~ G-l`~ ~~
Homer Duff
Director of Facilities and Operations
~! ~
Elmer C. Hodge
County Administrator
_ r~~ .j
Gardner Smith
Director of General Services
ACTION VOTE
Approved (x) Motion by: uarr~ c' _ Nickens No Yes Abs
Denied () to approve execution of Eddy x _ _
Received () the contract Johnson _ x _
Referred () Kohinke ~ _ _
To O Minnix _ x _
Nickens x
cc: File
Homer Duff, Director, Facilities & Operations
Gardner Smith, Director, General Services
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
Cash Plow Report
Purchase Price: 51,236,678
Iatere~~~1Y.440t
~ergy SaV~pge $ec.: 2.OOt
Other Sav Bsc.: 2.80
sexv ~.: z.oo
&8A110KE COUNPY SCB300LS
gDOPP
ATTACHMENT A
36-Apr-93
~-y
Yaar Aanual
Service Pxo eck
Pa
aeat P
~a
t ~u~
3bta1
P
t dnnnal
E~~-
S
f "
r Total xet
Any
s
~~ngve
y
ay
n ayseu av
ngs Sav Sav Saving
Insta llation PerioQ: $0 $0 $0 $0 $0 $0 $0
1 $50,bl7 $158,987 $209,b34 $179,157 $28,568 $207,725 ($1,909) ($1,909)
2 $51,660 $158,987 $210,617 $182,7!0 $29,139 $211,879 $1,232 ($677)
3 $52,693 $158,987 $211,680 $166,395 $29,722 $216,117 $4,437 $3,759
4 $53,747 $158,987 $222,734 $198,123 $30,317 $220,439 $7,705 $11,464
5 $54,822 $158,987 $213,849 X193,425 $30,923 $22!,848 $11,039 $22,503
6 $55,418 $158,987 X214,985 $197,804 $31,541 $229,345 $14,440 $36,943
1 $57,037 $158,987 $21b,024 $201,760 $32,172 $233,932 $17,908 $54,850
8 $58,178 $1'58,987 $217,165 $205,745 $32,816 $238,611 $21,445
$76,296
9 $59,341 $158,987 $218,328 $209,911 $33,172 $243,383 $25,054 $141,350
10 $b0,528 $158,987 X219,515 $214,109 $34,141 $248,250 518,735 $130,085
Total $554,571 $1,589,873 $2,144,444 $1,961,718 $312,812 $2,274,529 $130,085 $130,485
for 3CI
for Customer
ATTACHMENT B
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ATTACHMENT C
Cash Flow Report
P~chase Price: $245,802
AO1~t~OKE COIIBTY
R. HaRDESTY
Interest Rate: 5.440$
Payient:Quarterly
Bnergy Savings Esc.: 2.00$
Other Savi09s Esc.: 2.00$
Service Esc.: 2.00$
-~
05-Hay-93
Service~~ Project Total. Energy annual Other ~t~ial annual Cunul~tive
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Insta llation Period: $0 $0 $0 $0 $0 $0 $0
1 $18,537 $31,600 $50,137 $47,615 $5,820 $53,435 $3,298 $3,298
2 $18,908 $31,600 $50,508 $48,567 $5,936 $54,503 $3,995 $7,293
3 $19,286 $31,600 $50,886 $49,538 $6,055 $55,593 $4,707 $12,000
4 $19,672 $31,600 $51,272 $50,529 $6,176 $56,705 $5,433 $17,433
5 $20,065 $31,600 $51,665 $51,540 $6,300 $57,839 $6,174 $23,607
6 $20,467 $31,600 $52,067 $52,570 $6,426 $58,996 $6,929 $30,536
7 $20,876 $31,600 $52,476 $53,622 $6,554 $60,176 $7,700 $38,236
8 $21,293 $31,600 $52,893 $54,694 $6,685 $61,380 $8,486 $46,722
9 $21,719 $31,600 $53,319 $55,788 $6,819 $62,607 $9,288 $56,010
10 $22,154 $31,600 $53,754 $56,904 $6,955 $63,859 $10,105 $66,115
Total $202,977 $316,004 $518,981 $521,368 $63,727 $585,095 $66,115 $66,115
ATTACHMENT D
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ACTION #
A-51193-6
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Approval of Finance Agreement with Richfield
COUNTY ADMINISTRATOR' S COMMENTS : L~~~,,~-rte
a~%
BACKGROUND'
Richfield has previously requested that Roanoke County pay the
$125,100 water connection fee for Richfield's 60 unit/90 bed
facility currently under construction. The Board of Supervisors
declined to pay the water connection fee because Richfield's
facility could not meet the requirement of the current policy
whereby the Board could pay the fees.
SUMMARY OF INFORMATION:
Richfield has requested to be allowed to pay the water connection
fee over a two year period with no interest charged as a
recognition of their economic benefit to the County.
The County water ordinance provides that any water user can request
to pay the water connection fee in thirty-six equal monthly
payments. The ordinance requires that the fee first be increased
by twenty percent to include interest over the thirty-six months.
Richfield's request to make three equal payments over a period of
two years would result in an interest cost of $16,680.
ALTERNATIVES AND FISCAL IMPACT:
Alternative One:
The Board of Supervisors would approve an agreement with Richfield
whereby Richfield could pay the $125,100 water connection fee in
three equal payments over two years and the County would pay the
$16,680 interest required by the water ordinance.
This alternative would recognize the economic benefit of the new
facilities constructed by a non-profit organization while
maintaining the equitable requirements of the water ordinance for
all users. This alternative would require a $16,680 payment from
the General Fund to the Utility Fund.
~ ~ ~~
j + ~ {
The County Assessor's office has estimated that this new facility
will have a value of $3,689,200. This value will result in
Richfield paying an additional $8,337 in annual service fee to the
County. In addition this facility will provide for thirty-five to
forty new jobs with an estimated annual payroll of $500,000.
Alternative Two:
The Board of Supervisors would approve an agreement with Richfield
whereby Richfield could pay the $125,100 water connection fee in
three equal payments over two years with no interest charge.
This alternative would require modification of the County Water
Ordinance and would reduce the income to the Utility Fund by
$16,680.
Alternative Three:
The Board of Supervisors would approve an agreement with Richfield
under the provisions of the County Water Ordinance including the
twenty percent increase of the water connection fee.
This alternative would provide for $16,680 additional income for
the County and a corresponding increase in cost for Richfield.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors approve Alternative One
and authorize the $16,680 payment from the appropriate General
Fund.
SUBMITTED BY:
APPROVED:
Cliffor a' , P.E. Elmer C. Hodge
Utility Director County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
ACTION VOTE
Motion by: Harry C. Nickens No Yes Abs
motion to approve agreement Eddy x
(Alt No. 1) Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
ACTION NO.
ITEM NO. - %~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS
OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY
PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY
CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF
VIRGINIA
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
In May of 1992, the Board adopted an ordinance to increase its
salaries pursuant to the provisions of Section 14.1-46.01:1 of the
1950 Code of Virginia, as amended. This section of the State Code
and Section 3.07 of the County Charter require that any increase in
Supervisors' salaries be accomplished by ordinance after public
hearing between May 1 and June 30. Any increase is limited to an
annual five (5~) percent inflation factor.
SUMMARY OF INFORMATION:
The first reading of this proposed ordinance was held on May
11, 1993; the second reading and public hearing is scheduled for
May 25, 1993.
The proposed salary for Board members will be increased by an
inflation factor of three (3~) percent from $9,522 to $9,808. In
addition, this ordinance establishes the additional annual
compensation for the Chairman of the Board at $1,800 and for the
Vice-Chairman at $1,200.
FISCAL IMPACTS•
Three (3~) percent, increase in Board salaries:
($286 each x 5 = $1,430). This amount has been included in
the proposed budget for FY 1993-94 and will be appropriated in the
Budget Appropriation Ordinance.
}~ - /
Respectfully submitted,
~ ~ ~~~ ~~~
f,
v ti
Paul M. Mahoney
County Attorney
Approved ( )
Denied ( )
Received ( )
Referred
to
Action
Motion by
Vote
No Yes Abs
Eddy
Johnson
Kohinke
Nickens
Minnix
~-/- /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY", MAY 11,.1993
ORDINANCE TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE
COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE
CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
provides for the compensation of members of the Board of Supervi-
sors and the procedure for increasing their salaries; and
WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of
supervisors within certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has heretofore established the annual salaries of Board members to
be $9,522 by Ordinance 52692-19 and further has established the
additional annual compensation for the chairman for the Board to be
$1,800 and for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual
salaries therein provided may be adjusted in any year by an
inflation factor not to exceed five (5~) percent; and
WHEREAS, the first reading on this ordinance was held on May
11, 1993; the second reading and public hearing was held on May 25,
1993.
NOW, THEREFORE, it is hereby ORDAINED by the Board of
Supervisors of Roanoke County, Virginia, that the annual salaries
of members of the Board of Supervisors of Roanoke County, Virginia,
are hereby increased by an inflation factor of three (3~) percent
pursuant to the provisions of Section 3.07 of the Roanoke County
~-/
Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended. The new annual salaries shall be $9,808 for members of
the Board. In addition, the chairman of the Board will receive an
additional annual sum of $1,800-and the vice-chairman of the Board
will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 1993.
c:\wp51 \agenda\general\salaries.ord
i.
Item No. ~'"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
1riEETING DATE: May 11, 1993
AGENDA ITEM: Donation of Real Estate Interest to the Virginia
Department of Transportation (VDOT) for Rutrough
Road Improvements (Ordinance attached)
COL~'r'Y ADIYIINISTRATOR' S COMMENTS •
Roanoke County owns an undivided 31.2 interest in the Roanoke
Regional Landfill. VDOT is requesting the donation of a 10 foot
right-of-way, approximately .52 acres, along the frontage of
Rutrough Road for the road's improvement. The Roanoke Valley
Regional Solid Waste Management Board has no objection to the
donation of this land to facilitate the widening of the road (see
attached letter). The City of Roanoke (64$) and the Town of Vinton
(4.8~) are also being requested to donate their undivided interest
in the same property.
VDOT is preparing to widen Rutrough Road (Rt. 618) for a distance
of about one mile from the entrance of the landfill to Lemon Lane.
This is a no-plan project in which donations of property are
requested from private and public property owners. The current
VDOT right-of-way is 30'. The improvements will widen the right-
of-way to 40' with pavement going from 14' to 18' and include a 3'
shoulder on each side and a ditch in cut sections.
It is the desire of VDOT and County staff to minimize the amount of
negative impact on private citizens by staying on public property
wherever possible. The Virginia Recreational Facilities Authority
(VRFA) has agreed to donate property needed for this purpose and
the Roanoke Valley Regional Solid Waste Management Board has no
objection to the donation of landfill property for this purpose.
This request for donation of right-of-way is coming before Roanoke
County for action because of the County's ownership (32.10 in the
landfill property and because the landfill is located in the
Roanoke County. The City of Roanoke has approved the donation and
had a first reading on their undivided (64~) interest portion of
the right-of-way for the same purpose. The Town of Vinton is
~-
planning to bring a report to their Town Council later this month.
To date, over half of the private property owners that have been
approachedt~oldonate a portion of their land have agreed to do so.
~'~iILYMi1Y i~~~ j .
No fiscal impact.
Staff Request Board of Supervisors to authorize the donation to
VDOT of Roanoke County's undivided 31.2 interest in the 10' right-
of-way of the Roanoke Regional Landfill for the purpose of
improving Rutrough Road in accordance with the attached ordinance.
Respectfully submitted: Approved:
Joyce Waugh Elmer C. Hodge
Eco mic Development Specialist County Administrator
ACTION No Yes Abs
Approved
Denied ( )
Received
Ref erred
to
Motion by:
Eddy
Johnson
Kohinke
Minnix
Nickens
-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 11, 1993
ORDINANCE DONATING ROANOKE COUNTY'S INTEREST
IN CERTAIN REAL ESTATE TO THE VIRGINIA DEPART-
MENT OF TRANSPORTATION (VDOT) FOR RUTROUGH
ROAD IMPROVEMENTS.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property has been declared
to be surplus and is being made available for other public uses,
namely road improvements; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading was held on May 11,
1993; and a second reading was held on May 25, 1993, concerning the
donation of Roanoke County's interest in a 10-foot right-of-way
fronting on Rutrough Road (approximately .52 acres) for the road's
improvement; and
3. That this portion of County property be, and hereby is,
conveyed to the Virginia Department of Transportation; and
4. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish the conveyance of said property, all of
which shall be upon form approved by the County Attorney.
c:\wp51 \agenda\realest\ruwugh.rd
~~ ~
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UVf'Y~G/ t'1 y6'\Si l:~.a L~ss.[r ~~'
~rs~e _~.~8~.~93 solid
_ ~ IY1Q EI'1f
~~~ ~
March 26 , 1993 EL.! POST OFFICE BOX 12312
ROANOKE, VIRGINIA
~ ~ ~ 24024
Elmer C . Hodge 703 981-9331
County Administrator HCM
P. O. Box 29800
Roanoke, VA 24018-0798 ~-iCN
Dear Mr. Hodge:
The Roanoke County Board of Supervisors and the Virginia
Department of Transportation authorized Rutrough Road improve-
ments from the entrance of the regional landfill to Lemon Lane.
These improvements would allow traffic from the Blue Ridge
Parkway to reach the Explore Park by the scheduled opening in
1994 before the Blue Ridge Parkway Extension's completion in
1996.
To make these improvements, Roanoke County and VDOT has
requested the Regional Landfill Board donate a maximum ten feet
right-of-way along the southern portion of the property bordering
Rutrough Road. They are also requesting a temporary easement to
lay back the cut slopes next to the right-of-way.
This right-of-way would run through an unused portion of the
landfill property and would not affect landfill operations. The
Landfill Board has no objection if this portion of landfill
property is donated to the Virginia Department of Transportation.
Please contact me if you have any questions.
ce ely,
l
H. Parrott, Chairman
Roanoke Valley Regional Solid
Waste Management Board
" ` ROANp~.
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SfSQU1CENTENN~P~
a Baaut~~u/BtV~mmng
February 22, 1993
Mr. Jeff Cromer
Executive Director
Roanoke Regional Landfill
P. O. Box 12312
Roanoke, Virginia 24024
RE: Request for Agenda
request for approval of
possible use of Landfill
Dear Jeff:
Item on Rutrough Road Improvements and
Landfill entry with consideration of
property for improvements.
As you requested, this letter will identify the purpose of our
request for an Agenda Item to discuss Rutrough Road Improvements
(Rt. 618 from the entrance of the landfill to Lemon Lane) at the
next Roanoke Regional Landfill Board meeting on Wednesday, March
10, 1993.
As we discussed by telephone last week, the Roanoke County Board of
Supervisors authorized an appropriation of $350,000 for Rutrough
Road improvements, primarily widening and strengthening. These
funds being matched by the Virginia Department of Transportation
(VDOT). The purpose of the improvements is to allow Blue Ridge
Parkway traffic to reach Virginia's Explore Park by the scheduled
1994 opened, in advance of the Parkway extension to the Park to be
completed by 1996. The road improvement will be permanent, going
from approximately a 30' right-of-way to a 40' right-of-way.
Rutrough Road improvements are a no-plan project. Survey work is
scheduled within the next few weeks to begin to determine. the exact
location of the improvements. Construction is planned for this
fall. It is the desire of the County and VDOT to utilize Explore
Park property and other public property wherever possible to
minimize the impact of the road's widening on private citizens in
the neighborhood. For this reason we request to be on the agenda
to further explain the project and request the Board's approval for
entering the Roanoke Regional Landfill for planning with
consideration of possible use of Landfill property for improvements
to Rutrough Road. A map of the area of improvement is enclosed.
-IL~AMERIG GTY
~~ '~I I~'
,,tt~~ ~~ ~-ii~~~~~~ 1979
~~~i~i
1989
DEPARTMENT OF ECONOMIC DEVELOPMENT
" ~-./
P.O. BOX 29800 ROANOKE. VA 24018-0798 (703) 772-2069 FAX. NO.: (703) 772-2030
-2
Cromer
k'ebruary 22, 1993
Page 2
Jeff Echols, Resident Engineer, and/or J. Scott Hodge, Assistant
Resident Engineer, both with VDOT, plan to join me to brief the
Board and address any questions members may have.
Please call me at 772-2124 if I can be of further assistance or
address any questions in advance of the March 10th meeting.
Than; you for your consideration.
Sincerely,
k~~~
Joyce W. Waugh
Eco mic Development Specialist
c: Jeff Echols, VDOT
J. Scott Hodge, VDOT
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ACTION NO.
ITEM NUMBER '3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Authorization to Amend County Sewer Rates
COUNTY ADMINISTRATOR'S COMMENTS: ~~~"'`~ `~'~
$309,050 General Fund money made available by elininating the sewer fund subsidy has been
allocated to other budgetary hens as requested. $75,050 went to fund County budget hens and the
remaining $234,000 has been allocated to the school sysfen.
SUMMARY OF INFORMATION: The original proposal for 1993-94 Budget Work Session included
a subsidy from the General Fund for Sewer Operations for $309,050 because sewer rates were not set
at a sufficient level to recover the entire cost of the sewer operation. During these work sessions, the
Board directed staff to remove the General Fund subsidy to the Sewer Fund and establish the sewer
rates at a sufficient level to cover the entire expense of the operations. The average quarterly customer
bill (based on 6,000 gallons per month of water usage) will increase from $30.81 to $35.22, for an
increase of $4.41 per quarter.
The attached ordinance will increase sewer rates by 15 percent to achieve this goal. A public hearing
and second reading of this ordinance will be held on May 25, 1993.
FISCAL IMPACT: The 15 percent increase in sewer rates will allow the Sewer Fund to be completely
self sufficient. A subsidy from the General Fund will no longer be required. This will be taken into
account in the final 1993-94 Budget Appropriations.
STAFF RECOMMENDATION: Staff recommends approving the first reading of the attached
ordinance, scheduling the second reading and public hearing of this ordinance for May 25, 1993.
N-~
Respectfully submitted,
Diane D. Hyatt
Director of Finance
Approv by,
//~-.~ ~~,.0
mer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _ _ _
Received () Johnson _ _ _
Referred () Kohinke _ _ _
To () Minnix _ _ _
Nickens _ _ _
J-~-3
SANITARY SEWER RATES
The current sewer rate was established in July 1986. The
current sewer rate is $5.59 per month base charge plus $0.78
per 1000 gallon. A customer using 5000 gallon per month would
pay $9.49 per month for sewer service.
The proposed sewer rate establishes a base charge of $6.43 per
month plus $0.90 per 1000 gallon. A customer using 5000
gallon per month would pay $10.93 a month for sewer service.
The proposed sewer rate would increase the customer's monthly
sewer cost by $1.44. The quarterly bill would increase by
$4.32 for the 5000 gallon per month customer.
The 1992 Virginia Water & Sewer Rate Report provides the rates
in effect July 1, 1992 within Virginia. The report indicates
that the average sewer cost for a 5000 gallon per month user
was $14.90 per month. This is significantly higher than the
proposed $10.93 for a Roanoke County sewer customer.
Below are the costs for a 5000 gallon per month user in
various municipalities:
Blacksburg $11.10
Bedford $12.70
Floyd County $19.00
Frederick County $33.59
Fredericksburg City $15.97
Hanover County $21.05
Henrico County $17.23
Manassas City $17.40
Martinsville City $ 4.50
Montgomery County $17.50
Norfolk $ 9'27
Prince William County $17.47
Pulaski County $22.50
Richmond $23.15
Roanoke City $ 7.14
Salem $10.17
Spotsylvania County $25.50
The lowest sewer cost for 5000 gallon per month is $3.93 and
the highest is $34.00 per month.
The average connection fee as of July 1, 1992 was $1,068. The
Roanoke County connection fee is currently $500.. It is
anticipated that our connection fee would increase to $1100 in
order to fund the $17 million capital costs needed for sewer
facilities.
~1-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1993
ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY
AMENDING AND REENACTING SECTION 18-168
SCHEDULE OF CHARGES BY PROVIDING FOR AND
ESTABLISHING AN INCREASE IN SEWER USER RATES
WHEREAS, by Ordinance 62486-147 the Board of Supervisors of
Roanoke County, Virginia, adopted and established sewer user rates
for Roanoke County utility customers; and,
WHEREAS, Sections 15.1-292.2 and 15.1-876 of the 1950 Code of
Virginia, as amended, authorizes the establishment of rates and
charges for sewage disposal services; and,
WHEREAS, the County General Fund has been subsidizing the
Sewer Fund for the costs of operating expenses for sewage disposal
services, and the Board finds that the users of these services
should pay the costs of providing these services; and,
WHEREAS, first reading of this ordinance was held on May 11,
1993, and the second reading and public hearing was held on May 25,
1993, after publication and notice as required by law.
BE IT ORDAINED by the Roanoke County Board of Supervisors, as
follows:
1. That the provisions of Ordinance 62486-147 with respect
to sewer user rates are hereby repealed.
2. That Section 18-168, Schedule of Charges, of the Roanoke
County Code, is hereby amended and reenacted by providing for and
establishing sewer user rates or charges for residential,
commercial and industrial users for the use and service of the
sewage system in Roanoke County. Such rates or charges shall be
1
H-3
based upon the volume of wastewater as determined by the amount of
water supplied to the user, as follows:
Sec. 18-168. Schedule of charges.
* * ~
(c) The schedule of base charges for residential, commercial
and industrial customers of Roanoke County shall be as follows:
SCHEDULE OF BASE CHARGES
Water Supplied
1000 Gallons
Per Month
Volume Based
Base Charge
Per Month
10
14
17
28
39
54
69
111
153
210
267
440
613
853
1093
1400
1707
2087
2467
$ 6.43
9.65
16.08
26.68
37.28
51.43
66.22
107.03
147.86
202.81
257.78
424.60
591.42
822.85
1,054.27
1,349.99
1,645.70
2,012.12
2,378.55
The volume charge will be based on water used
and will be .90 per 1000 gallons for sewer.
The volume charge is added to the base charge
to determine the total sewer bill.
(d) That the Director of Finance is authorized to adjust
utility charges arising from filling swimming pools with water when
such water is not introduced into the sanitary sewer system. Any
such adjustment shall be limited to once per year, and be for sewer
charges only. The Director of Finance may promulgate regulations
to implement this adjustment procedure.
(e) That the provision of this ordinance and the rates
established hereby shall be effective from and after July 1, 1993.
c:\wp51 \agenda\cade\sewer. its
2
f
ACTION NO.
ITEM NO. ~"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: ORDINANCE AUTHORIZING AMENDMENTS, EXTENSIONS, AND
TERMINATIONS OF LEASES IN CONNECTION WITH OFFICE
SPACE FOR ROANOKE COUNTY STAFF AND THE NEW COUNTY
ADMINISTRATION CENTER, AND APPROPRIATION OF REVENUE
GENERATED FROM THE LEASE AGREEMENTS
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY'
This is the first reading of the proposed ordinance to
authorize certain amendments, extensions, and terminations of
leases in connection with office space for Roanoke County Staff and
the new County Administration Center and appropriation of the
revenue generated from these leases.
BACKGROUND'
The purchase of the new Roanoke County Administration Center,
known as the Traveler's Building at 5204 Bernard Drive, S.W., was
finalized on March 31, 1993. Title to the real estate was taken by
the Board of Supervisors subject to the following lease agreements:
(1) Lease Agreement dated February 18, 1991, between Roger W.
Smith, "Landlord," and Blue Cross and Blue Shield of
Virginia, a Virginia corporation, "Tenant"; and Notice of
Extension dated September 4, 1992.
(2) Lease Agreement dated August 2, 1988, between Roger W.
Smith, (Landlord), and Hop-In Food Stores, Inc., a
Virginia corporation; Assignment and Assumption Agreement
dated January 30, 1990, between Hop-In Food Stores, Inc.,
Assignor, Kwik Farms, Inc., Assignee, and Roger W. Smith,
Landlord, together with a Guaranty by Getty Petroleum
Corp.; Lease Extension and Modification Agreement dated
January 25, 1991, between Roger W. Smith ("Landlord") and
GettyMart Inc., ("Tenant"), [successor to Kwik Farms,
Inc.]; and Consent to Sublease dated November 21,-1991,
to Uni-Marts, Inc., by Roger W. Smith, Landlord.
i-+-~
(3) Lease Agreement dated February 27, 1989, between Roger W.
Smith ("Landlord") and Mike Glassner, Inc., a Virginia
corporation, ("Tenant").
(4) Lease Agreement dated May 15, 1991, between Roger W.
Smith, Lessor, and Fieldcor, Inc., T/A Thriftee Pharmacy
& Home Diabetes Care, Lessee.
(5) Lease Agreement dated May 15, 1991, between Roger W.
Smith, Lessor, and ADS Software, Inc., Lessee.
(6) Lease Agreement dated August 24, 1987, between Roger W.
Smith (Landlord), H. Schwarz .& Co., P.C., a Virginia
corporation (Tenant), and Lunsford Realty & Investment,
Inc., a Virginia corporation (Agent); First Amendment to
Lease agreement dated January 1, 1988, between said
parties; and Second Amendment to Lease Agreement dated
September 18, 1991, between Roger W. Smith (Landlord) and
H. Schwarz & Co., P.C.
Prior and subsequent to closing, County Staff negotiated with
the seller and leaseholders for satisfactory arrangements with
regard to these leases.
SUMMARY OF INFORMATION:
(1) The Lease dated February 18, 1991, (extended September 4,
1992) to Blue Cross and Blue Shield of Virginia ("Blue Cross") for
5,584 square feet of office space expires on May 31, 1993. The
rental income of $27,740.62 generated under this existing lease
requires appropriation; staff recommends that these funds be
allocated to cover moving expenses.
Blue Cross has requested an extension of the lease, for a
four-month period from June 1, 1993, through September 30, 1993, at
the current rental of $13,870.31 per month. Blue Cross has agreed
to payment of a penalty of $40,000.00 for any failure to vacate the
premises on or before September 30, 1993. Blue Cross has also
agreed to pay the rental of $3,548.65 per month for extension of
Roanoke County's Lease with Peery Realty, Inc., at Brambleton
Corporate Center, through December 31, 1993. This proposed
extension will result in a delay in moving the administration
center to the new building; however, the additional revenue of
$55,481.24 will provide funds for improvements and renovations to
the new building prior to the move and Blue Cross's payment of the
rent to Peery will alleviate any additional cost to the County by
reason of this extension. Staff recommends that the Board approve
this proposal and that the revenue generated by the extension be
paid by Blue Cross into an escrow account with HCMF Real Estate &
Housing Management Corp. for improvements to the building as
authorized by the County Administrator.
2
N-~
By Lease Agreement dated January 31, 1992, the Roanoke County
Board of Supervisors rented office space, at a monthly rental of
$3,459.59, for several County departments at Brambleton Corporate
Center from Peery Realty, Inc. By Addendum dated December 23,
1992, the Lease was extended to July 31, 1993, for monthly rental
of $3,805.55, with an option reserved by Peery Realty to substitute
a smaller conference room with a corresponding decrease in the
rent. The substitution has been made and the current monthly
rental is $3,548.65.
Extension of the lease with Blue Cross for the space at the
Traveler's Building will necessitate extension of the lease at
Brambleton Corporate Center for the County. Staff has made
arrangements for an extension on the currently occupied office
space through December 31, 1993, at the current monthly rental of
$3,548.65. Although the County will be primarily responsible under
the lease, Blue Cross would be instructed to make the monthly
rental payments directly to Peery Realty, Inc. Staff recommends
that the Board approve the proposed extension.
(2) Through various assignments, modifications, extensions
and successions, the current tenant of 14,795 square feet of office
space on the fourth floor of the Traveler's Building under the
"Master Lease" dated August 2, 1988, is GettyMart, Inc., and the
term of the lease is through January 31, 1996. Uni-Marts, Inc. is
the current sub-tenant and pays the monthly rental of $12,945.00 to
GettyMart, which in turn pays the rent to the property owner.
Staff has negotiated with the tenant and sub-tenant and has reached
a tentative agreement, subject to Board approval. Pursuant to a
proposed Lease Amendment and Sub-Lease, Uni-Mart has agreed to
sublet the premises to Roanoke County, effective April 1, 1993, for
$7,767.00 per month. Uni-Mart and GettyMart will remain
responsible to Roanoke County, as the owner of the building, for
the monthly payment of $12,945.00. In order to simplify
bookkeeping and limit the direct income to the County, Staff has
also proposed that payment of the rental be handled by offset, such
that the net amount to be paid monthly by Uni-Mart to GettyMart,
and by GettyMart to the County, is $5,178.00. The net monthly
income to the County, totaling $15,534.00 through June 30, 1993,
needs to be appropriated and staff recommends that it be allocated
to cover expenses of the move to the new building.
(3) The Lease dated February 27, 1989, to Mike Glassner,
Inc., expired by its terms on April 30, 1993, and the Tenant has
vacated the premises. No action is required with regard to this
lease, except that the rental payment of $1,800.00 for April
requires appropriation.
(4) and (5) The Lease dated May 15, 1991, to Fieldcor, Inc.,
T/A Thriftee Pharmacy & Home Diabetes Care, and the Lease dated May
15, 1991, to ADS Software, Inc., were effective through December
31, 1992, and thereafter continued on a month-to-month basis.
3
~+-~
Prior to purchase of the property by Roanoke County, all parties
agreed that the Leases would terminate on March 31, 1993, and the
tenants had vacated the premises prior to closing. The Lessees
have each executed a Lease Termination Agreement, dated March 31,
1993, which was prepared by County staff in confirmation of these
arrangements, and staff recommends that the County Administrator be
authorized to execute the agreements. No funds are available for
appropriation in connection with these leases.
(6) The Lease dated August 24, 1987, (amended January 1,
1988, and amended September 18, 1991), to H. Schwarz & Co., P.C.,
for 3,150 square feet of designated office space and 300 square
feet of designated storage space, will remain in effect through
August 31, 1997. The tenant remains on the premises and plans for
the building have excluded the leased space. This lease will
generate rental income to the County of $2,674.63 per month through
August 31, 1995, and $2,734.00 per month from September 1, 1995,
through August 31, 1997. Staff recommends that the total income of
$8,023.89 from this lease for the current fiscal year be
appropriated to cover expenses of the move.
FISCAL IMPACT'
The aggregate rental income from leases that existed at the
time the building was purchased will generate $53,099 during the
1992-93 fiscal year. As was shown in the original projections for
the building, this revenue needs to be appropriated to cover the
expense of moving into the new building. The projected rental
income for future years from these leases will be included in
future budget years.
The rental income from the proposed extended lease with Blue
Cross would be held in escrow by HCMF Real Estate and used for
building improvements as authorized by the County Administrator.
ALTERNATIVES'
(A) Adopt the proposed ordinance .authorizing the County
Administrator to take such actions and execute such documents as
may be necessary to: (i) Extend the lease at the Traveler's
Building to Blue Cross in accordance with the proposed terms set
forth above; (ii) Extend the lease at Brambleton Corporate Center
from Peery Realty, Inc. , through December 31, 1993, with the rental
to be paid by Blue Cross; (iii) Amend the Master Lease with
GettyMart for the office space in the Traveler's Building and Sub-
lease the space from Uni-Marts, Inc.; (iv) Terminate the Leases
with Fieldcor, Inc., and ADS Software, Inc.; and appropriating the
aggregate rental income from the existing leases for the 1992-93
fiscal year to cover the expenses of moving the County
Administration Center.
4
FF-`f
(B) Decline to adopt all or part of the proposed ordinance.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt an
ordinance in accordance with Alternative A.
Res ec ully submitted,
ick'e L. Huf n
Assistant Coun y Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Eddy
Johnson
Kohinke
Nickens
Minnix
Vote
No Yes Abs
5
N-Y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 11, 1993
ORDINANCE AUTHORIZING AMENDMENTS, EXTENSIONS, AND
TERMINATIONS OF LEASES IN CONNECTION WITH OFFICE SPACE
FOR ROANOKE COUNTY STAFF AND THE NEW COUNTY
ADMINISTRATION CENTER, AND APPROPRIATION OF REVENUE
GENERATED FROM THE LEASE AGREEMENTS
WHEREAS, the purchase of the new Roanoke County Administration
Center, known as the Traveler's Building at 5204 Bernard Drive,
S.W., was finalized on March 31, 1993; and,
WHEREAS, title to the real estate was taken by the Board of
Supervisors subject to certain lease agreements; and,
WHEREAS, the Board currently leases office space for several
County departments at Brambleton Corporate Center from Peery
Realty, Inc.; and,
WHEREAS, it would serve the public interest for the County to
make certain amendments, extensions, and terminations of these
various office space leases; and,
WHEREAS, appropriation of the revenue generated from the
leases is necessary; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition or conveyance of an interest in real estate,
including leases, shall be accomplished by ordinance; the first
reading of this ordinance was held on May 11, 1993; and the second
reading was held on May 25, 1993.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized to
extend the existing lease of 5,584 square feet of office space at
H-~
the Traveler's Building to Blue Cross and Blue Shield of Virginia
from June 1, 1993, through September 30, 1993, at $13,870.31 per
month rental to be paid into an escrow account with HCMF Real
Estate for improvements to the Traveler's Building, plus payment of
$3,548.65 per month to Peery Realty, Inc., for extension of the
County's lease of office space at Brambleton Corporate Center
through December 31, 1993.
2. That the County Administrator is hereby authorized to
extend the lease of office space for County departments at
Brambleton Corporate Center from Peery Realty, Inc., from August 1,
1993, through December 31, 1993, with the monthly rental of
$3,548.65 to be paid by Blue Cross and Blue Shield of Virginia.
3. That the County Administrator is hereby authorized to
enter into a Lease Amendment and Sub-Lease with GettyMart, Inc.,
and Uni-Marts, Inc., to rent 14,795 square feet of office space on
the fourth floor of the Traveler's Building from April 1, 1993,
through January 31, 1996, at a monthly rental of $7,767.00, and to
make such arrangements for rental payments, offsets and credits as
may be appropriate and acceptable to all parties.
4. That the County Administrator is hereby authorized to
enter into lease termination agreements, effective April 1, 1993,
with regard to the previously existing leases of office space to
Fieldcor, Inc., and ADS Software, Inc.
5. That the rental income, aggregating $53,099.00, generated
to the County from these leases for the 1992-93 fiscal year be, and
hereby is, appropriated to cover the expense of moving and
r+ Y
relocating the Roanoke County Administration Center to the
Traveler's Building.
6. That the County Administrator is authorized to execute
the lease agreements on behalf of the Board of Supervisors of the
County of Roanoke and to execute such other documents and take such
further actions as are necessary to accomplish these transactions,
all of which shall be upon form approved by the County Attorney.
.~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1993
ORDINANCE 51193_7 ESTABLISHING A PROCEDURE TO
ENFORCE THE PROHIBITED DISCHARGE OF STORMWATER,
SURFACE WATER, GROUNDWATER, ROOF RUNOFF OR
SUBSURFACE DRAINAGE INTO THE PUBLIC SANITARY
SEWER SYSTEM, BY REQUIRING CERTAIN CORRECTIONS TO
BUILDINGS OR STRUCTURES, PENALTIES FOR
NONCOMPLIANCE, DISCONNECTION, AND APPEALS FROM
SUCH DETERMINATIONS
WHEREAS, the Federal Water Pollution Control Act (also known as the Clean
Water Act, 33 U.S.C. 1251, et se declares a national goal to eliminate the discharge of
pollutants into the navigable waters of this country, and that Roanoke Counts Sewer Use
Standards ordinance has been adopted to implement this goal, and,
WHEREAS, the 1972 sewer agreement between Roanoke County and Roanoke City
further implements this national goal by authorizing and requiring certain sampling and
inspection actions concerning the discharge of wastes into the public sewer system, and,
WHEREAS, the State Water Control Law (Chapter 3.1 of Title 62.1 of the Code of
Virginia, 1950, as amended) also regulates and controls the discharge of sewage and
pollutants into the waters of the Commonwealth, and,
WHEREAS, Section 15.1-855, of the Code of Virginia, authorizes the regulation and
inspection of public and private sewers, and further to prevent the operation of such sewers
when they are likely to contribute to the pollution of public or private systems, and,
WHEREAS, the first reading of this ordinance was held on Apri127, 1993, and the
second reading of this ordinance was held on May 11, 1993.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
1
i
County, Virginia, as follows:
1. That the following sections of Chapter 18, "Sewers and sewage disposal" be
amended to read and provide as follows:
Sec.18-156.1. Purpose.
It is the policy of this County and the purpose of this ordinance to establish a
separate procedure for the enforcement of the Sewer Use Standards (Article IV of Chapter
18 of the Roanoke County Code) arising from the actual or potential illegal discharge of
unpolluted stormwater, surface water, groundwater, roof runoff or subsurface drainage into
the public sanitary sewer system. The inflow or infiltration of stormwater into the public
sewer system constitutes a direct threat to public health, safety and welfare, since this
discharge or infiltration overloads the public sewer system, thereby causing sewer
overflows and sewer backups into homes and businesses. This discharge or infiltration
increases the cost and expense to all sewer users and all County citizens, since the
overloads to the sewer system result in higher operating costs at the regional sewage
treatment plant and higher capital costs for expansions of the public sewer system.
Sec. 18-156.2. Deternunation by Utility Director.
(a) The Utility Director, or his designee, shall be vested with the authority and
responsibility to enforce the provisions of this ordinance and to make determinations with
respect to the actual or potential illegal or improper discharge, inflow or infiltration of
stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public
2
sanitary sewer system.
(b) A determination with respect to an actual or potential illegal or improper
discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or
subsurface drainage into the public sanitary sewer system from the property of a sewer
user or any other person shall be based upon the following:
(1) estimate or measurement of quantity of inflows and/or infiltration
that could occur based on the 2-year rainfall event established for
Roanoke County using the Virginia Department of Highways and
Transportation Drainage Manual.
(2) quantity of inflow and/or infiltration shall be in gallon per day.
(3) estimate of quantity shall be site specific taking into consideration
physical characteristics of the site as they relate to the potential or
actual inflow and/or infiltration.
(c) The Utility Director, or his designee, shall provide written notice by certified
mail to the sewer user, property owner or other responsible person of any violation of this
ordinance or of Section 18-156 of this Code. This notice shall describe the nature of the
violation, the determination of the actual or potential quantity of the discharge, inflow or
infiltration, the corrective measures necessary to achieve compliance, the time period for
compliance, the amount of the monthly surcharge until corrected, and the appeal process.
Sec. 18-156.3. Surcharge; disconnection
(a) For structures or property with actual or potential discharge, infiltration or
3
The sewer user, property owner or other responsible person shall correct the actual
or potential illegal or improper activities or facilities contributing to the discharge,
infiltration, or inflow into the public sanitary sewer system. These corrective measures to
eliminate the actual or potential illegal or improper discharge, infiltration, or inflow into
the public sewer system shall be taken upon notice from the Utility Director or his
designee. Once these corrective measures have been implemented, the sewer user, property
owner, or other responsible person shall request in writing that the Utility Director or his
designee inspect the corrective measures to verify compliance with this chapter.
Any monthly surcharge imposed by the provisions of this ordinance, or any
termination of water and sewer service arising from a failure to pay the monthly surcharge,
shall continue until the Utility Director or his designee determines that the corrective
measures are in compliance with the provisions of this chapter.
If water and sewer services have been terminated under this ordinance, the sewer
user, property owner, or other responsible person may request resumption of water and
sewer service as follows:
(1) By taking the corrective measures specified in the notice, and by eliminating
the actual or potential discharge, infiltration, or inflow into the public sanitary sewer
system.
(2) By requesting an inspection and determination by the Utility Director or his
designee as provided in this section.
(3) By submitting a written request to the Utility Director requesting
reinstatement of public water and sewer services and verifying that all standards of this
7
On motion of Supervisor Kohinke to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Judge
Philip Tromperter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
George Hams, Judge
John L. Apostolou, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Gerald S. Holt, Sheriff
Paul M. Mahoney, County Attorney
Clifford D. Craig, Director, Utility
Magistrates Sherri Krantz/Betty Perry
John H. Cease, Police Chief
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Main Library
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Michael Lazzuri, Court Services
9
~ "~ '~ ~ ~ I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOI~ COUNTY,
VIRGINIA., HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1993
ORDINANCE.- ESTABLISHING .A PROCEDURE TO ENFORCE
THE PROHIBITED DISCHARGE OF STORMWATER, SURFACE
WATER, GROUNDWATER, .ROOF. RUNOFF OR SUBSURFACE
DRAINAGE INTO THE PUBLIC SANITARY SEWER SYSTEM,
BY REQUIRING CERTAIN CORRECTIONS TO BUILDINGS OR
STRUCTURES, PENALTIES. FOR NONCOMPLIANCE,
DISCONNECTION, AND APPEALS FROM SUCH
DETERMINATIONS
WHEREAS, the Federal Water Pollution Control Act (also known as the Clean
Water Act, 33 U.S.C. 1251, et se declares a national goal to eliminate the discharge of
pollutants into the navigable waters of this country, and that Roanoke County's Sewer Use
Standards ordinance has been adopted to implement this goal, and,
WHEREAS, the 1972 sewer agreement between Roanoke County and Roanoke City
further implements this national goal by authorizing and requiring certain sampling and
inspection actions concerning the discharge of wastes into the public sewer system, and,
WHEREAS, the State Water Control Law (Chapter 3.1 of Title 62.1 of the Code of
Virginia, 1950, as amended) also regulates and controls the discharge of sewage and
pollutants into the waters of the Commonwealth, and,
WHEREAS, Section 15.1-855, of the Code of Virginia, authorizes the regulation and
inspection of public and private sewers, and further to prevent the operation of such sewers
when they are likely to contribute to the pollution of public or private systems, and,
WHEREAS, the first reading of this ordinance was held on April 27, 1993, and the
second reading of this ordinance was held on May 11, 1993.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
1
zi
County, Virginia, as follows:
1. That the following sections of Chapter 18, "Sewers and sewage disposal" be
amended to read and provide as follows:
Sec.18-156.1. Purpose.
It is the policy of this County and the purpose of this ordinance to establish a
separate procedure for the enforcement of the Sewer Use Standards (Article N of Chapter
18 of the Roanoke County Code) arising from the actual or potential illegal discharge of
unpolluted stormwater, surface water, groundwater, roof runoff or subsurface drainage into
the public sanitary sewer system. The inflow or infiltration of stormwater into the public
sewer system constitutes a direct threat to public health, safety and welfare, since this
discharge or infiltration overloads the public sewer system, thereby causing sewer
overflows and sewer backups into hora~nes and businesses. This discharge or infiltration
increases the cost and expense to all sewer users and all County citizens, since the
overloads to the sewer system result in higher operating costs at the regional sewage
treatment plant and higher capital costs for expansions of the public sewer system.
Sec. 18-156.2. Determination by Utility Director.
(a) The Utility Director, or his designee, shall be vested with the authority and
responsibility to enforce the provisions of this ordinance and to make determinations with
respect to the actual or potential illegal or improper discharge, inflow or infiltration of
stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public
2
li
sanitary sewer system.
(b) A determination with respect to an actual or potential illegal or improper
discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or
subsurface drainage into the public sanitary sewer system from the property of a sewer
user or any other person shall be based upon the following:
(1) estimate or measurement of quantity of inflows and/or infiltration
that could occur based on the 2-year rainfall event established for
Roanoke County using the Virginia Department of Highways and
Transportation Drainage Manual.
(2) quantity of inflow and/or infiltration shall be in gallon per day.
(3) estimate of quantity shall be site specific taking into consideration
physical characteristics of the site as they relate to the potential or
actual inflow and/or infiltration.
(c) The Utility Director, or his designee, shall provide_written notice by certified
mail to the sewer user, property owner or other responsible person of any violation of this
ordinance or of Section 18-156 of this Code. This notice shall describe the nature of the
violation, the determination of the actual or potential quantity of the discharge, inflow or
infiltration, the corrective measures necessary to achieve compliance, the time period for
compliance, the amount of the monthly surcharge until corrected, and the appeal process.
Sec. 18-156.3. Surcharge; disconnection
(a) For structures or property with actual or potential discharge, infiltration or
3
1~
inflow determined to be in excess of 1,000 gallons per day into the public sanitary sewer
system, the sewer user, property owner or other responsible person shall be given six
months to correct the illegal or improper activities or facilities contributing to the
discharge, infiltration or inflow into the public sanitary sewer system. If corrective
measures to eliminate the illegal or improper discharge, infiltration or inflow into the
public sanitary sewer system are not completed and approved by the Utility Director, or
his designee, within six months from the date of the notice provided in Sec. 18-156.2(c),
then the County shall impose upon the sewer user, property owner or other responsible
person a monthly surcharge in the amount of 200 per month until the required corrective
measures are completed and approved. If the property owner or responsible parry fails to
pay the monthly surcharge when due and payable, then the County shall terminate the
water and sewer connections and service to the property, and disconnect the customer from
the system. During and after periods of heavy rainfall resulting in actual or potential
inflow or infiltration in excess of 200 gallons per day, the Utility Director may in his
discretion temporarily terminate the sewer connection to protect the public sewer system
and other sewer users. ~
'$~~~-6~kk~'" ~'t~~r~..~tt~IIie:~(a1~~t~ ^t~ tP inaYP t~+P -a~'$Qw~r
(b) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 1 000 gallons per day but more than 500 gallons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the actual or potential illegal or improper
4
~_~
..~
activities or facilities contributing to the discharge, infiltration or inflow into the public
sanitary sewer system. If corrective measures to eliminate the actual or potential illegal
or improper discharge, infiltration or inflow into -the public sanitary sewer system are not
completed and approved by the Utility Director, or his designee, within six months from
the date of the notice provided in Sec. 18-156.2(c), then the County shall impose upon the
sewer user, property owner or other responsible person a monthly surcharge in the amount
of 100 per month until the required corrective measures are completed and approved.
If the property owner or responsible party fails to pay the monthly surcharge when due and
payable, then the County shall terminate the water and sewer connections and service to
the property, and disconnect the customer from the system. During and after periods of
heavy rainfall resulting in actual or potential inflow or infiltration in excess of 200 gallons
per day, the Utility Director may in his discretion temporarily terminate the sewer
connection to protect the public sewer system and other sewer users.-~-u~~~~~~*-_~ve
~T-~~} C "iiPY the initi^1 nn.~ ~~~t1c~ rhPn
1~4C~-t8- ~h@-~i9per-E ~'
(c) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 500 alg Ions per day, but more than 200 alg_ Ions per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the actual or potential illegal or improper discharge,
5
~i
infiltration or inflow into the public sanitary sewer system are not completed and approved
by the Utility Director, or his designee, within six months from the date of the notice
provided in Sec. 18-156.2(c), then the County shall impose upon the sewer user, property
owner or other responsible person a monthly surcharge in the amount of 50 per month
until the required corrective measures are completed and approved. If the property
owner or responsible party fails to pay the monthly surcharge when due and payable, then
the County shall terminate the water and sewer connections and service to the property,
and disconnect the customer from the sy~°tem. During and after periods of heavy rainfall
resulting in actual or potential inflow or infiltration in excess of 200 gallons per day, the
Utility Director may in his discretion temporarily terminate the sewer connection to protect
the public sewer system and other sewer users. ~- t
e-~amztq`-s~l
e e
(d) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 200 alg Ions per day but more than 50 alg_lons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the illegal or improper discharge, infiltration or inflow
into the public sanitary sewer system are not completed and approved by the Utility
Director, or his designee, within six months from the date of the notice provided in Sec.
6
~,.~
.1-r
18-156.2(c), then the County shall impose upon the sewer user, property owner or other
responsible person a monthly surcharge in the amount of 25 per month until the required
corrective measures are completed and approved. If the property owner or responsible
party fails to pay the monthly surcharge when due and payable, then the County shall
terminate the water and sewer connections and service to the property, and disconnect the
customer from the system. lf=~€rorx-ecxiu~ -~-c ~)
~l~€--Count3~--sue--gate-th~.~acate-~a~--sewer
Sec. 18-156.4. Review of Corrective Measures
The sewer user, property owner or other responsible person shall correct the actual
or potential illegal or improper activities or facilities contributing to the discharge,
infiltration, or inflow into the public sanitary sewer system. These corrective measures to
eliminate the actual or potential illegal or improper discharge, infiltration, or inflow into
FRa»1
the public sewer system shall be taken upon notice -€r the Utility Director or his
designee. Once these corrective measures have been implemented, the sewer user, property
owner, or other responsible person shall request in writing that the Utility Director or his
designee inspect the corrective measures to verify compliance with this chapter.
Any monthly surcharge imposed by the provisions of this ordinance, or any
termination of water and sewer service arising from a failure to pay the monthly surcharge
.~ ~a +1nrP to im lmm~nt tllP rn~,~ n CESS~}''~c-T~--I~uc~-~j'--e~Tl~'d'[e-~le
,*1•a---tee. irk` ++~~t,~ irttr~ t~'fa rtt~~lr c'~n:t.~rc~ cpurPl' CV shall continue until
o ~ .. ~ r ~ --- t
7
T- f
the Utility Director or his designee determines that the corrective measures are in
compliance with the provisions of this chapter.
If water and sewer services have been terminated under this ordinance, the sewer
user, property owner, or other responsible person may request resumption of water and
sewer service as follows:
(1) By taking the corrective measures specified in the notice, and by eliminating
the actual or potential discharge, infiltration, or inflow into the public sanitary sewer
system.
(2) By requesting an inspection and determination by the Utility Director or his
designee as provided in this section.
(3) By submitting a written request to the Utility Director requesting
reinstatement of public water and sewer services and verifying that all standards of this
chapter have been satisfied.
Sec. 18-156.5. Appeals
(a) Any sewer user, property owner, or responsible person may appeal a
determination of the Utility Director or his designee by submitting a Notice of Appeal to
the County Administrator within fourteen (14) days from the receipt of the written notice
as provided in § 18.1-156.2 (c).
(b) The County Administrator shall conduct a hearing on this appeal within
fourteen (14) days of the receipt of this Notice of Appeal. The County Administrator shall
render a decision with five (5) business days of the date of the hearing.
8
~- l y
(c) The Notice of Appeal shall state the technical grounds and objections for the
appeal. At the hearing the County Administrator shall hear and investigate any objection
that may be raised and take such action as may be appropriate under the facts and
circumstances established.
(d) The sewer user, property owner, or other responsible person may appeal the
decision of the County Administrator to the Roanoke County Board of Supervisors by
submitting to the Clerk of the Board a written Notice of Appeal within fourteen (14) days
of the receipt of the County Administrator's written decision. This Notice of Appeal shall
state the grounds for the appeal.
(e) In all other respects the substantive and procedural requirements for this
appeal shall comply with the provisions of § 15.1-550, et seq. of the State Code.
2. That this ordinance shall be in full force and effect from and after its passage.
c:\wps l~agenaa~codeVaer.l2
9
ACTION NO.
ITEM NO. ~~`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: ORDINANCE ESTABLISHING A PROCEDURE TO ENFORCE THE
PROHIBITED DISCHARGE OF STORMWATER, SURFACE WATER,
GROUNDWATER, ROOF RUNOFF OR SUBSURFACE DRAINAGE
INTO THE PUBLIC SANITARY SEWER SYSTEM, BY REQUIRING
CERTAIN CORRECTIONS TO BUILDINGS OR STRUCTURES,
PENALTIES FOR NONCOMPLIANCE, DISCONNECTION, AND
APPEALS FROM SUCH DETERMINATIONS
COUNTY ADMINISTRATOR' S COMMENTS : ~~~/~~ ~~~>~~
EXECUTIVE SUMMARY:
This is the second reading on a proposed ordinance to enforce
the County Code prohibition on illegal infiltration and inflow.
BACKGROUND•
As a result of numerous citizen complaints about raw sewage
flooding basements in homes in the lower elevations of the Penn
Forest neighborhood, County Utility staff has attempted to identify
and alleviate these problems. One component of this utility
program involves a vigorous enforcement approach to eliminating
infiltration and inflow from private property.
SUMMARY OF INFORMATION:
Staff previously discussed with the Board several enforcement
options. Based upon Board comments and direction staff has drafted
a proposed ordinance to address this problem. A work session on
this draft ordinance was held on April 13, 1993. The attached
ordinance incorporates many of these Board concerns. This
ordinance provides for a graduated level of enforcement response
based upon the amount of infiltration and inflow into the public
sewer system from private property.
The private property owner is given notice and an opportunity
to correct the problem. If the corrective measures are not taken
within 6 months, then a monthly surcharge is billed to the owner.
Then if the monthly surcharge is not paid when due or if the
corrective measures not taken, then sewer service shall be
terminated.
1
S-1
The draft ordinance provides for a review procedure by the
Utility Director, as well as an appeal procedure with the County
Administrator, then the Board.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the first reading of
this ordinance. The second reading is scheduled for May 11, 1993.
Respectfully submitted,
•,
FUaul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
c:\wp51 \agenda\code\sser. rpt
Motion by
Eddy
Johnson
Kohinke
Nickens
Minnix
Vote
No Yes Abs
2
7-~
SUGGESTED INFORMATION CAMPAIGN FOR
PRIVATE SECTOR SSE/R PROGRAM
MAY 11, 1993
The Board of Supervisors has requested a recommendation from staff concerning
methods of providing information on the private sector SSE/R program. Staff believes that
this requires a two pronged approach, in order to answer the questions of those citizens
directly affected, as well as to inform the County as a whole about the necessity for the
program.
First, people living in problem areas should receive a letter of explanation, as has
already been sent to the residents of the Penn Forest area. This letter details the reason
for the program, and the procedure which will be used in the neighborhood. It also
contains a telephone number which can be called for obtaining additional information.
Depending on the amount of questions which the citizens have, it may also be desireable
to have a meeting in the area to discuss the matter. The residents of Penn Forest,
possibly due to their familiarity with the problem, did not require further information.
Second, all the residents of the County should be informed about the program, so
that they will understand how this problem affects the entire County (and Valley), with
the proposed upgrade to the sewage treatment plant. We recommend using several
methods to inform citizens:
o Work with the media so that the program will be reported in the newspaper
and through television and radio. The Roanoke Times & World News is
already working on the first article about this.
o Produce a cable television program on the topic. This can be either a full
half-hour show, or part of the County Administrator's show, which is to begin
at the end of June.
o An insert in the newspaper (perhaps a special edition of Roanoke County
Today), which could cover this topic, including the upgrade to the sewage
treatment plant, along with several others, such as the zoning ordinance, a
progress report on Spring Hollow, and an update on the bond projects.
The cost of the program would be minimal, and includes printing and postage for
the letters, approximately $3,000 for an insert in the newspaper, and no cost for the video
production.
T'' I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1993
ORDINANCE ESTABLISHING A PROCEDURE TO ENFORCE
THE PROHIBITED DISCHARGE OF STORMWATER, SURFACE
WATER, GROUNDWATER, ROOF RUNOFF OR SUBSURFACE
DRAINAGE INTO THE PUBLIC SANITARY SEWER SYSTEM,
BY REQUIRING CERTAIN CORRECTIONS TO BUILDINGS OR
STRUCTURES, PENALTIES FOR NONCOMPLIANCE,
DISCONNECTION, AND APPEALS FROM SUCH
DETERMINATIONS
WHEREAS, the Federal Water Pollution Control Act (also known as the Clean
Water Act, 33 U.S.C. 1251, et se declares a national goal to eliminate the discharge of
pollutants into the navigable waters of this country, and that Roanoke County's Sewer Use
Standards ordinance has been adopted to implement this goal, and,
WHEREAS, the 1972 sewer agreement between Roanoke County and Roanoke City
further implements this national goal by authorizing and requiring certain sampling and
inspection actions concerning the discharge of wastes into the public sewer system, and,
WHEREAS, the State Water Control Law (Chapter 3.1 of Title 62.1 of the Code of
Virginia, 1950, as amended) also regulates and controls the discharge of sewage and
pollutants into the waters of the Commonwealth, and,
WHEREAS, Section 15.1-855, of the Code of Virginia, authorizes the regulation and
inspection of public and private sewers, and further to prevent the operation of such sewers
when they are likely to contribute to the pollution of public or private systems, and,
WHEREAS, the first reading of this ordinance was held on April 27, 1993, and the
second reading of this ordinance was held on May 11, 1993.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
1
?-!
County, Virginia, as follows:
1. That the following sections of Chapter 18, "Sewers and sewage disposal" be
amended to read and provide as follows:
Sec.18-156.1. Purpose.
It is the policy of this County and the purpose of this ordinance to establish a
separate procedure for the enforcement of the Sewer Use Standards (Article N of Chapter
18 of the Roanoke County Code) arising from the actual or potential illegal discharge of
unpolluted stormwater, surface water, groundwater, roof runoff or subsurface drainage into
the public sanitary sewer system. The inflow or infiltration of stormwater into the public
sewer system constitutes a direct threat to public health, safety and welfare, since this
discharge or infiltration overloads the public sewer system, thereby causing sewer
overflows and sewer backups into homes and businesses. This discharge or infiltration
increases the cost and expense to all sewer users and all County citizens, since the
overloads to the sewer system result in higher operating costs at the regional sewage
treatment plant and higher capital costs for expansions of the public sewer system.
Sec. 18-156.2. Determination by Utility Director.
(a) The Utility Director, or his designee, shall be vested with the authority and
responsibility to enforce the provisions of this ordinance and to make determinations with
respect to the actual or potential illegal or improper discharge, inflow or infiltration of
stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public
2
si
sanitary sewer system.
(b) A determination with respect to an actual or potential illegal or improper
discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or
subsurface drainage into the public sanitary sewer system from the property of a sewer
user or any other person shall be based upon the following:
(1) estimate or measurement of quantity of inflows and/or infiltration
that could occur based on the 2-year rainfall event established for
Roanoke County using the Virginia Department of Highways and
Transportation Drainage Manual.
(2) quantity of inflow and/or infiltration shall be in gallon per day.
(3) estimate of quantity shall be site specific taking into consideration
physical characteristics of the site as they relate to the potential or
actual inflow and/or infiltration.
(c) The Utility Director, or his designee, shall provide written notice by certified
mail to the sewer user, property owner or other responsible person of any violation of this
ordinance or of Section 18-156 of this Code. This notice shall describe the nature of the
violation, the determination of the actual or potential quantity of the discharge, inflow or
infiltration, the corrective measures necessary to achieve compliance, the time period for
compliance, the amount of the monthly surcharge until corrected, and the appeal process.
Sec. 18-156.3. Surcharge; disconnection
(a) For structures or property with actual or potential discharge, infiltration or
3
s~
inflow determined to be in excess of 1,000 alg Ions per da~into the public sanitary sewer
system, the sewer user, property owner or other responsible person shall be given six
months to correct the illegal or improper activities or facilities contributing to the
discharge, infiltration or inflow into the public sanitary sewer system. If corrective
measures to eliminate the illegal or improper discharge, infiltration or inflow into the
public sanitary sewer system are not completed and approved by the Utility Director, or
his designee, within six months from the date of the notice provided in Sec. 18-156.2(c),
then the County shall impose upon the sewer user, property owner or other responsible
person a monthly surcharge in the amount of 200 per month until the required corrective
measures are completed and approved. If the property owner or responsible party fails to
pay the monthly surcharge when due and payable, then the County shall terminate the
water and sewer connections and service to the property, and disconnect the customer from
the system. During and after periods of heavy rainfall resulting in actual or potential
inflow or infiltration in excess of 200 gallons per day, the Utility Director may in his
discretion temporarily terminate the sewer connection to protect the public sewer system
and other sewer users. If the corrective measures are not completed within twelve (12)
months after the initial notification, then the County shall terminate the water and sewer
connections and service to the property and disconnect the customer from the system
(b) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 1,000 gallons per day but more than 500 gallons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the actual or potential illegal or improper
4
activities or facilities contributing to the discharge, infiltration or inflow into the public
sanitary sewer system. If corrective measures to eliminate the actual or potential illegal
or improper discharge, infiltration or inflow into the public sanitary sewer system are not
completed and approved by the Utility Director, or his designee, within six months from
the date of the notice provided in Sec. 18-156.2(c), then the County shall impose upon the
sewer user, property owner or other responsible person a monthly surcharge in the amount
of 100 per month until the required corrective measures are completed and approved.
If the property owner or responsible party fails to pay the monthly surcharge when due and
payable, then the County shall terminate the water and sewer connections and service to
the property, and disconnect the customer from the system. During and after periods of
heavy rainfall resulting in actual or potential inflow or infiltration in excess of 200 gallons
per day, the Utility Director may in his discretion temporarily terminate the sewer
connection to protect the public sewer system and other sewer users. If the corrective
measures are not completed within twelve (12) months after the initial notification, then
the County shall terminate the water and sewer connections and service to the property
and disconnect the customer from the system.
(c) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 500 alg lops per day, but more than 200 alg Ions per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the actual or potential illegal or improper discharge,
5
~'= I
infiltration or inflow into the public sanitary sewer system are not completed and approved
by the Utility Director, or his designee, within six months from the date of the notice
provided in Sec. 18-156.2(c), then the County shall impose upon the sewer user, property
owner or other responsible person a monthly surcharge in the amount of 50 per month
until the required corrective measures are completed and approved. If the property
owner or responsible party fails to pay the monthly surcharge when due and payable, then
the County shall terminate the water and sewer connections and service to the property,
and disconnect the customer from the system. During and after periods of heavy rainfall
resulting in actual or potential inflow or infiltration in excess of 200 gallons per day, the
Utility Director may in his discretion temporarily terminate the sewer connection to protect
the public sewer system and other sewer users. If the corrective measures are not
completed within twelve (12) months after the initial notification, then the County shall
terminate the water and sewer connections and service to the property and disconnect the
customer from the system.
(d) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 200 alg Ions per day, but more than 50 allons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the illegal or improper discharge, infiltration or inflow
into the public sanitary sewer system are not completed and approved by the Utility
Director, or his designee, within six months from the date of the notice provided in Sec.
6
18-156.2(c), then the County shall impose upon the sewer user, property owner or other
responsible person a monthly surcharge in the amount of 25 per month until the required
corrective measures are completed and approved. If the property owner or responsible
party fails to pay the monthly surcharge when due and payable, then the County shall
terminate the water and sewer connections and service to the property, and disconnect the
customer from the system. If the corrective measures are not completed within twelve (12)
months after the initial notification, then the County shall terminate the water and sewer
connections and service to the property and disconnect the customer from the system.
Sec. 18-156.4. Review of Corrective Measures
The sewer user, property owner or other responsible person shall correct the actual
or potential illegal or improper activities or facilities contributing to the discharge,
infiltration, or inflow into the public sanitary sewer system. These corrective measures to
eliminate the actual or potential illegal or improper discharge, infiltration, or inflow into
the public sewer system shall be taken upon notice form the Utility Director or his
designee. Once these corrective measures have been implemented, the sewer user, property
owner, or other responsible person shall request in writing that the Utility Director or his
designee inspect the corrective measures to verify compliance with this chapter.
Any monthly surcharge imposed by the provisions of this ordinance, or any
termination of water and sewer service arising from a failure to pay the monthly surcharge
or a failure to implement the corrective measures necessary to reduce or eliminate the
discharge, infiltration, or inflow into the public sanitary sewer system, shall continue until
7
T-I
the Utility Director or his designee determines that the corrective measures are in
compliance with the provisions of this chapter.
If water and sewer services have been terminated under this ordinance, the sewer
user, property owner, or other responsible person may request resumption of water and
sewer service as follows:
(1) By taking the corrective measures specified in the notice, and by eliminating
the actual or potential discharge, infiltration, or inflow into the public sanitary sewer
system.
(2) By requesting an inspection and determination by the Utility Director or his
designee as provided in this section.
(3) By submitting a written request to the Utility Director requesting
reinstatement of public water and sewer services and verifying that all standards of this
chapter have been satisfied.
Sec. 18-156.5. Appeals
(a) Any sewer user, property owner, or responsible person may appeal a
determination of the Utility Director or his designee by submitting a Notice of Appeal to
the County Administrator within fourteen (14) days from the receipt of the written notice
as provided in § 18.1-156.2 (c).
(b) The County Administrator shall conduct a hearing on this appeal within
fourteen (14) days of the receipt of this Notice of Appeal. The County Administrator shall
render a decision with five (5) business days of the date of the hearing.
8
T-t
(c) The Notice of Appeal shall state the technical grounds and objections for the
appeal. At the hearing the County Administrator shall hear and investigate any objection
that may be raised and take such action as may be appropriate under the facts and
circumstances established.
(d) The sewer user, property owner, or other responsible person may appeal the
decision of the County Administrator to the Roanoke County Board of Supervisors by
submitting to the Clerk of the Board a written Notice of Appeal within fourteen (14) days
of the receipt of the County Administrator's written decision. This Notice of Appeal shall
state the grounds for the appeal.
(e) In all other respects the substantive and procedural requirements for this
appeal shall comply with the provisions of § 15.1-550, et seq. of the State Code.
2. That this ordinance shall be in full force and effect from and after its passage.
c:\wp51 \agenda\code\sser. l2
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such documents and take such actions on behalf of Roanoke County in
this matter as are necessary to accomplish the acquisition of this
property, all of which shall be approved as to form by the County
Attorney.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
~'~EZh--~- s.~d 2~,e~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
John Birckhead, Acting Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
Arnold Covey, Director, Engineering & Inspections
George Simpson, Assistant Director, Engineering & Inspections
ACTION NO. ~]''
ITEM NO. ..i. "`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A .69 ACRE
PARCEL OF REAL ESTATE IN CONNECTION WITH THE
CLEANUP OF THE DIXIE CAVERNS LANDFILL - TAX PARCEL
64.01-4-33
COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ /'~ ~~~
/~. ~t3's~r-ru.T- a
BACKGROUND•
In August of 1992 Roanoke County executed an "Administrative
Order By Consent For Removal Action" with the United States
Environmental Protection Agency (EPA) to perform a removal response
action at the Dixie Caverns Landfill site. This removal response
action includes work to remove stream sediments containing heavy
metal contaminants: lead, cadmium and zinc, which may have been
released from the site.
This consent order places many obligations and
responsibilities on the County. One of these responsibilities
includes obtaining access to the site from present owners.
SUMMARY OF INFORMATION:
In order to comply with EPA regulations and standards within
a specific time frame, it is necessary to acquire fee simple title
to a .69 acre parcel of real estate located at the intersection of
Dow Hollow Road (Route 647) and Twine Hollow Road (Route 778).
This parcel is identified as Tax Parcel 64.01-4-33 and is owned by
Branch & Associates, Inc. Acquisition of this real estate will
allow access to the site, provide a materials storage area, and an
area for equipment parking. Attached copies of site maps and
assessment records.
FISCAL IMPACTS•
$4,500 expenditure of County funds from the Dixie Caverns
Account.
1
~~
ALTERNATIVES•
1. Purchase of the site.
2. Seek alternative access and storage.
STAFF RECOMMENDATION:
Staff recommends acceptance of Alternative 1 - Purchase of the
site.
Respectfully submitted,
~ Q,c.<,Q. ~t . ~
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
c:\wp51 \agenda\realest\dixie
Motion by
Vote
No Yes Abs
Eddy
Johnson
Kohinke
Nickens
Minnix
2
~~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 11, 1993
ORDINANCE AUTHORIZING THE PURCHASE OF A .69 ACRE PARCEL
OF REAL ESTATE IN CONNECTION WITH THE CLEANUP OF THE
DIXIE CAVERNS LANDFILL - TAX PARCEL 64.01-4-33
WHEREAS, in connection with the cleanup of the Dixie Caverns
Landfill and in order to comply with EPA regulations and standards
within a specific time frame as set out in the "Administrative
Order By Consent For Removal Action," it is necessary to acquire
fee simple title to a .69 acre parcel of real estate located at the
intersection of Dow Hollow Road (Route 647) and Twine Hollow Road
(Route 778). This parcel is identified as Tax Parcel 64.01-4-33
and is owned by Branch & Associates, Inc. Acquisition of this real
estate will allow access to the site, provide a materials storage
area, and an area for equipment parking; and
WHEREAS, staff has negotiated the purchase of said parcel from
Branch & Associates, Inc. for the sum of $4,500, being the
estimated fair market value based upon an appraisal; and
WHEREAS, the first reading of this ordinance was held on April
27, 1993; the second reading was held on May 11, 1993; and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized to
acquire from Branch & Associates, Inc. a .69-acre parcel of real
estate identified as Tax Map No. 64.01-4-33 for an amount not to
exceed $4,500 which shall be paid out of the funds available for
the Dixie Caverns Landfill Cleanup.
2. That the County Administrator is authorized to execute
sa
such documents and take such actions on behalf of Roanoke County in
this matter as are necessary to accomplish the acquisition of this
property, all of which shall be approved as to form by the County
Attorney.
c:\wp5 ] ~agenda~realest\dixie.ord
AT A REGULAR MEETING OF THE
COUNTY, VIRGINIA HELD AT THE ROA
MEETING DATE: May 11, 1993
AGENDA ITEM: Appointments
Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
i. Board of Zoning Appeals
ACTION NO.
ITEM NUMBER ~ "'
BOARD OF SUPERVISORS OF ROANORE
NORE COUNTY ADMINISTRATION CENTER
to Committees, Commissions and
The five-year term of Harold W. Richardson, representing the
Catawba Magisterial District will expire June 30, 1993. Mr.
Richardson is eligible for reappointment.
2. Clean Valley Council
Two-year terms of Vice Reynolds and H. Odell Minnix, Board
Liaison, will expire on June 30, 1993. Both are eligible for
reappointment.
3. Fifth Planning District Commission
Three-year term of Lee B. Eddy Elected Representative and
Executive Committee Member, will expire June 30, 1993. Both
are eligible for reappointment.
4. Parks and Recreation Advisory Commission
Three-year terms of Mrs. Lee Blair, Cave Spring Magisterial
District; William J. Skelton, Jr., Windsor Hills Magisterial
District; and Roger Smith, At Large Appointee; will expire
June 30, 1993. All are eligible for reappointment.
Mary H. Allen, CMC
Clerk to the Board
C1'~
Elmer C. Hodge
County Administrator
,.
~'~- y
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
VOTE
No Yes Abs
Eddy
Johnson
Kohinke
Minnix
Nickens
-- '.:~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-9 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM R - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for May 11, 1993, designated as Item K - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 6,
inclusive, as follows:
1. Minutes of Meetings - April 13, 1993, April 23,
1993.
2. Acknowledgement of the Acceptance of 0.29 Miles of
Bushdale Road into the Virginia Department of
Transportation Secondary System.
3. Revision to the Resolution of Appreciation to
County Volunteers with Over 25 Years of Service.
4. Acceptance of Water and Sanitary Sewer Facilities
Serving The Orchards, Applewood, Section 7.
5. Write-Off of Utility Bad Debts.
6. Authorization to Pay Certain Legal Fees Regarding
Grumman Emergency Products.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens to adopt Items 2 through
6 of the Consent Agenda after discussion of Item 6, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
On motion of Supervisor Nickens to approve Item 1 of the
Consent Agenda, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Minnix
NAYS: None
ABSTAIN: Supervisor Nickens
A COPY TESTE:
y~G2~Lt~ / ~ i:~~x~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
Diane Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
April 13, 1993 ,~
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
April 13, 1993
The B.~ard of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
second Tuesday, and the second meeting of the month of April, 1993.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:02 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman
Lee B. Eddy, Supervisors Edward G. Kohinke, Sr.
MEMBERS ABSENT: Supervisors Bob L. Johnson, Harry C. Nickens
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
John M. Chambliss, Assistant County Administrator;
Don C. Myers, Assistant County Administrator;
Anne Marie Green, Community Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by the Reverend Kevin Meador,
Vinton Baptist Church. The Pledge of Allegiance was recited by
all present.
IN RE: REQIIESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
_- April 13, 1993 ~ ~ n
- -- ------ ___ ---v--
athletic ability and teamwork; and
WHEREAS, the North Cross School Basketball Team won the
1993 Virginia Independent School Basketball Championship, after
participating in the tournament in Alexandria and winning matches
against Richmond Collegiate, Teagle Christian, Trinity Episcopal
and St. Stephens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County, Virginia, does hereby extend its
congratulations to the NORTH CROSS SCHOOL BASKETBALL TEAM for
winning the 1993 Virginia Independent Schools Basketball
Championship; and
FURTHER, BE IT RESOLVED that the Board of Supervisors
commends the North Cross School Basketball Team for demonstrating
outstanding athletic skill and good spor~smanship throughout the
season and tournament.
On motion of Supervisor Kohinke to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisor Johnson, Nickens
?. Proclamation Declarin the Week of A ril i8 - 24
1993 as Professional Secretaries Week.
The proclamation was accepted by Susie Owen, CPS,
Economic Development Department, and other Roanoke County
secretaries.
IN REs NEW BIISINE88
1. Request
Court P.
Hou1
Planning
R-41393-2
April 13, 1993 ~ ,2
for Authorization to Submit a Pinkard
lanninc Grant to the Virginia Department of
and community Development. (Janet Scheid,
~ & zoninc)
Ms. Scheid reported that when the Administrative
Offices move to the Travelers Building, the Recreation
Department will be consolidating their functions at the
Administration Center. As a result, The Leisure Arts Center
located in Pinkard Court will be vacated. Ms. Scheid advised
that staff had met with residents of the neighborhood and several
alternatives were suggested including a community center, small-
scale apartments for either the elderly and/or physically
disabled individuals, and a day care center.
She advised that the Planning staff recommended that
the County apply for a Community Development Block Grant Program
planning grant to explore the housing option. The grant will
include preliminary engineering and design activities and cost
estimates. At the end of the grant the County would donate the
facility to a responsible entity to follow through with
construction. The $12,000 grant will be for one year.
Supervisor Eddy inquired whether the County~s
involvement would end with the planning grant. Ms. Scheid
responded that it could end at that time, or after application
for a Community Development Block Grant construction grant.
April 13, 1993 ~ 2 4
Grant/Planning Grant to conduct preliminary engineering and
design studies and prepare costs estimates to analyze the
feasibility of converting the Leisure Arts Center into apartments
for the elderly and physically disabled.
2. That if the Virginia Department of Housing and
Community Development awards this grant to Roanoke County, then
this grant will be submitted to the Board of Supervisors for
form~~l acceptance.
3. That the grant amount will include $1,000 in in-
kind services to be provided by County staff.
On motion of Supervisor Eddy to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
?. Recttest for A~~ronriation to Fund Engineering
Consultant for II rade for the Re Tonal Wastewater
Treatment Facilities. (Clifford Craiq, IItility
Director)
Mr. Craig advised that Finkbeiner, Pettis and Strout
(FPS) have completed initial work on assisting the City of Salem,
Town of Vinton and Counties of Botetourt and Roanoke in
negotiations with the City of Roanoke for upgrade of the Regional
Wastewater Treatment Facilities. The localities have now
requested FPS to represent them in the actual negotiations with
April 13, 1993 ~ ~ 6
Richfield for Payment of Water Connection Fee.
(Clifford Craiq, IItility Director)
Mr. Craig advised that Richfield Retirement Community
does not meet the requirements in the current policy whereby the
Board could pay the water connection fees. They have requested
to pay the fee over three years with no interest charged as
recognition of their economic benefit to the County. The
ordinance requires that the fee must be increased by twenty
percent to include interest. Mr. Craig recommended that the
Board of Supervisors approve an agreement with Richfield whereby
Richfield could pay the $125,000 water connection fee in 36 equal
payments and the County would pay the $25,020 interest.
In response to a question from Supervisor Kohinke, Mr.
Craig advised that there is no precedent for this action, and
that this is the first time a nonprofit organization has asked
for assistance. In response to an inquiry from Supervisor Eddy,
he advised that there are not many organizations similar to
Richfield so this action would not set a precedent that could
include requests from housing developers.
Supervisor Eddy moved to approve the request. The
motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix
NAYS: Supervisor Kohinke
ABSENT: Supervisors Johnson, Nickens
Mr. Mahoney advised that the motion failed because
there was no majority vote by the entire Board.
April 13, 1993 :~ r
motion carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
5. Request for Acoroval of Addendum to A~oalachian
Power COmDanv Agreement for Purchase of
Electricity for sorinc Hollow Reservoir. (Clifford
Craic, IItility Director)
A-41393-4
Mr. Craig advised that staff has developed a tentative
agreement with Appalachian Power to provide power for the Spring
Hollow facility. The agreement will be an addendum to the
existing agreement dated August 12, 1991. The 1991 agreement is
due for renewal this year and negotiations are being scheduled at
this time. Future electrical service costs for Spring Hollow
will be negotiated as part of the Public Authority Rate.
Supervisor Eddy moved to approve the agreement.
motion carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
IN RE: FIRST READING OF ORDINANCES
The
i. Ordinance Ado tin a Fee Schedule for Police
i1
April 13, 1993 --. ~ ;,~
?. Ordinance Authorizinc the Acquisition of 4.0 Acre
Parcel of land from Joseph H. Davis and Suzanne R.
WidneY for the Sorinq Hollow Reservoir Project.
Paul Mahoney, County Attorney)
Mr. Mahoney reported that in 1991, staff extended a
written offer of $4,000 for the parcel of land and the owners
made a verbal counter-offer of $20,000. In November 1991, the
Board authorized eminent domain proceedings. The owners have now
indicated they will accept $6,000 for the purchase and requested
that the County maintain a family cemetery located on an
adjoining parcel.
In response to a question from Supervisor Eddy
regarding costs to maintain the cemetery, Assistant Administrator
John Chambliss advised that the cemetery at Vineyard Park is
maintained at a cost of $300 - $400 annually. Mr. Mahoney
emphasized that cemetery maintenance was an important issue to
the property owners.
Supervisor Kohinke moved to approve the first reading
of the ordinance. The motion carried by the following recorded
vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
3. Ordinance Declar n
a 100 b 115 areal o Rea
Estate Identified as Tas Ma No. 76.16-1-14 and
April 13, 1993 2 3
same septic system; and (5) County ownership assures the future
land use of the property.
Supervisor Eddy moved to approve the ordinance with
change in the lease to indicate that the rental payments would go
back to the Back Creek Fire Department. The motion carried by
the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
ORDINANCE 41393-5 RESCINDING RESOLIITZON
11988-2 AND AIITHORIZING THE LEASE OF REAL ES-
TATE, A PORTION OF THE BACK CREEK VOLUNTEER
FIRE COMPANY PROPERTY (TAB MAP NO. 95.01-1-
4.1)
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04
of the Charter of Roanoke County, a first reading and public
hearing on an ordinance concerning the lease of a portion of the
Back Creek Volunteer Fire Company property was held on March 23,
1993. The second reading on this matter was held on April 13,
1993.
2. That Resolution 11988-2 adopted on November 9,
1988, be, and hereby is, rescinded.
3. That it is in the County's best interests to
delegate to the Back Creek Volunteer Fire Company the authority
and responsibility to lease a portion of the Back Creek Volunteer
- April 13, 1993 ~ ~.
_ v
NAYS: None - ~---_--- - ---
ABSENT: Supervisors Johnson, Nickens
REBOLIITION 41393-6 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
A8 ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. that the certain section of the agenda of. the
Board of Supervisors for April 13, 1993, designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Minutes of Meetings - March 9, 1993, March 23,
1993
2. Donation of Right-of-Way and Drainage Easement in
Connection with West River Road Project (P-71)
3. Request for Acceptance of Rome Drive, an Extension
of McIntosh Lane and an Extension of Huntridge
Road into the VDOT Secondary System.
4. Acknowledgement of Acceptance of 0.09 miles of
Shrewsbury Court (Route 1982) into the VDOT
Secondary System.
5. Resolution Authorizing the School Board to Pay the
Chairman of the School Board Additional
Compensation.
6. Acceptance of Sanitary Sewer Facilities Serving
Croom Sewer Line Extension.
~~1}'~FeTa~-e€-a-~a~f f lam--reign-rt--€e~--~F.}~e-~re~-s
~r-e€-~e a-ffe~te , I-~e,-
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
April 13, 1993 C
22, 1991 and that by reason of the recordation of said map no
report from a Board of Viewers, nor consent or donation of right-
of-way from the abutting property owners is necessary. The
Board hereby guarantees said drainage easements and a right-of-
way for the street.
3. That said roads known as Rome Drive, McIntosh
Lane, and Huntridge Road and which are shown on a certain sketch
accompanying this Resolution, be, and tale same are hereby
established as public roads to become a part of the State
Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said streets or
highways by the Virginia Department of Transportation.
On motion of Supervisor Kohinke to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: None
ABSENT: Supervisors Johnson, Nickens
REBOLIITION 41393-6.d AIITHORIZING THE SCHOOL
BOARD OF ROANORE COUNTY, DIRGINIA TO PAY THE
CHAIRMAN OF THE SCHOOL BOARD ADDITIONAL
COMPENSATION
WHEREAS, Section 22.1-32.C of the Code of Virginia,
1950, as amended, authorizes any school board, in its discretion,
to pay the chairman of the school board an additional salary not
exceeding $1100 per year, upon the passage of an appropriate
resolution by the governing body of the appropriate county, city
April 13, 1993 ~' ~ ~?
boundary adjustment with Roanoke City and Town of Vinton. Mr.
Mahoney advised that the request is in the City Attorney's Office
and has a low priority with the City. (2) He announced that he
had been asked to serve on a committee to look at the Economic
Development Partnership Bylaws and asked for suggested changes
from the other board members. (3) He asked Mr. Hodge if the
health insurance category for employee and one dependent could be
added to the County healthcare policy. Mr. Hodge will check and
respond back by Friday, April 16, 1993. (4) He asked the other
board members if they had received any complaints about cars
being parked on the road during the recent blizzard. Mr. Hodge
and Supervisor Minnix responded that they had no complaints. (5)
He asked about the State Compensation Board meeting in Salem and
advised that he had a list of the other localities who received
additional personnel because of jail overcrowding. Mr. Hodge
advised that he and others attended the meeting and made a plea
for new positions. Sheriff Holt also advised that the other
localities were getting new positions because of expanded jail
facilities. Mr. Hodge will set up a work session with the
Sheriff at the jail. (6) He announced that he is humorously
responding to the recent Ed Shamey column in the Roanoke Times &
World-News.
IN RE: CITIZENS' COMMENTS AND COMMIINICATIONS
1. J. B. Goria s eakin on behalf of J. H. Goria
Commercial Real Estate.
April 13, 1993 ~ 4 O
4. Statement of Revenues and E enditures as 'of
3/31j93.
5. Proclamations Signed by the Chairman
6. statement of the Treasurers Accountabilit er
Investments and Portfolio Polic as of March 31
1993.
Supervisor Eddy asked why the County must borrow money
when there is $18 Million in investments.
IN RE: WORK SESSIONS
1. Work Session to Modif Sewer IIse Standards for
Application to Private Sector SSEjR program
Utility Director Clifford Craig advised that the draft
ordinance is based upon Board comments and direction. It
provides for a graduated level of enforcement procedures based on
the amount of infiltration and inflow in the public sewer system.
In response to questions from Supervisor Eddy, Mr.
Craig advised that they complete two or three houses per day and
the only surprise they have found was some areas in higher
elevations had 500 gallons per day of infiltration and inflow.
In response to a question from Supervisor Kohinke, Mr. Craig
advised that he did not think some of the homeowners were aware
that they were causing the problems. He advised he plans to send
out a mailing outlining the enforcement procedures.
Mr. Craig reported that the first reading of ordinance
to modify sewer use standards for application to private sector
April 23, 1993
;42 -_
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
April 23, 1993
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being an
adjourned meeting from April 13, 1993, for the purpose of meeting with
the Honorable Bob Goodlatte, United States Congress.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 9:35 a.m.
p.m. The roll call was taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Supervisors
Edward G. Kohinke, Sr., Harry C. Nickens
MEMBERS ABSENT: Vice-Chairman Lee B. Eddy, Supervisor Bob L.
Johnson
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Brenda J. Holton, Deputy
Clerk; John M. Chambliss, Assistant County
Administrator; Anne Marie Green, Director,
Community Relations; Timothy W. Gubala, Director,
Economic Development Department
April 23, 1993 ~ 4 4
safety and comfort issues.
(3) Visitor Information Center on Blue Ridge Parkway He
advised that he is supportive of having a visitor information center
on the Blue Ridge Parkway. He concurred that any monies remaining
after the road is built could be diverted for that purpose.
IN RE: NEW BIISINE88
1. Status of Accalachian Regional Commission (ARC)
desicnation for Roanoke County (Timothy Gubala,
Economic Development Director)
Mr. Gubala advised that Roanoke County would be willing to
testify in support of Congressman Goodlatte's proposed ARC
legislation.
2. visitors Information Center on Blue Ridge Parkway
(Elmer Hodge, County Administrator)
Mr. Hodge gave a file of information on this item to Steve
Landis.
3. Dixie Caverns Landfill Cleanup (Paul Mahoney, Coun
Attorney)
Mr. Mahoney gave a synopsis of the history of the cleanup
and advised that Roanoke County has spent over $2.2 million on this
cleanup during the past seven years. He advised that a critical point
will be reached within the next year because of the disagreement with
the Environmental Protection Agency (EPA) over the method of removal.
April 23, 1993 i `~
Gubala. Economic Development Director)
Mr. Gubala advised that as a means of enhancing tourism, it
is proposed that markers and a monument be placed at Hanging Rock to
commemorate the Civil War battle. Approximately five acres of land
are owned by the United Daughters of the Confederacy (UDC) but they
have been unable to finance the project.
Congressman Goodlatte advised that he did not feel the
current legislation regarding Civil War battlefields would cover this
memorial, but he would be willing to try to find funds to support it.
Supervisor Nickens requested that Mr. Hodge investigate the
possibilities of local funding and report back to the Board.
IN RE: FIVE MINt1TE RECESS
At 10:35 a.m., Congressman Goodlatte left the meeting.
Chairman Minnix expressed the Board's appreciation to him for his
attendance and willingness to discuss the concerns of Roanoke County.
IN RE: OTHER NEW BQSINE88
1. Rest to Rename Stonebridge Park #2. (Elmer Hodge.
County Administrator)
A-42393-1
Mr. Hodge added this item to the agenda. He advised that
the Vinton community requested the renaming of Stonebridge Park #2 to
Goode Park in honor of Otto Goode, the founder of the Vinton Dogwood
Festival. The Dogwood Festival Committee would like to make the
announcement at the festivities tomorrow, April 24, 1993.
COUNTY ADMINISTRATOR'S COMMENTS:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Acknowledgement of Acceptance of 0.29 Miles of
Bushdale Road into the Secondary System by the
Virginia Department of Transportation
SUMMARY OF INFORMATION:
SUBMITTED BY:
Roanoke County has received acknowledgement that the following road
has been accepted into the Secondary System by the Virginia
Department of Transportation effective April 19, 1993.
0.29 Miles of Bushdale Road (Route 953)
cc:
~•
Mary H. Allen
Clerk to the Board
ACTION NO. A-51193/-9.a
ITEM NUMBER /1
~-~ ~ ~"
APPROVED BY:
~~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( X) Motion by: ,-Y~~ r p~; ~k~~ No Yes Abs
Denied ( ) Eddy x
Received ( ) Kohinke x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
File
Arnold Covey, Director, Engineering & Inspections
e
s
-a
~•
~~
}.
C ,_
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219
COMMISSIONER April 21, 1993
Secondary System
Addition
Roanoke County
Board of Supervisors
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018-0798
MEMBERS OF THE BOARD:
c~ CI~G'"7
K- a
As requested in your resolution dated March 9 , 1993 , the following addition
to the Secondary System of Roanoke County is hereby approved, effective April 19,
1993.
ADDITION
Route 953 (Bushdale Road) - From Route 659 to 0.29 mile South
Route 659
Sincerely,
~ ~. I~.-1-~~
Ray D. Pethtel
Commissioner
LENGTH
0.29 Mi
TRANSPORTATION FOR THE 21ST CENTURY
•~
;~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TIIESDAY, MAY 11, 1993
RESOLUTION 51193-9.b AMENDING RESOLUTION 42793-10 OF
APPRECIATION TO VOLUNTEERS FOR OVER 25 YEARS OF DEDICATED
SERVICE TO THE COUNTY OF ROANORE
WHEREAS, Roanoke County is indebted to the volunteers who
provide fire and rescue service to
the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf of
the citizens of the County, does hereby express its deepest
appreciation to these dedicated citizens for over twenty-five years
of service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that they are hereby certified as a
member of the Quarter Century Club for Volunteers in Roanoke
County.
F
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
~•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Thomas C. Fuqua, Chief, Fire & Rescue
-.,
ACTION NO.
ITEM NUMBER '
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Revision to the Resolution of Appreciation to
County Volunteers with Over 25 Years of
Service
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the April 27, 1993 meeting there was a recognition ceremony for
County Volunteers with over 25 years of service. Due to a minor
wording change, it is necessary to revise the resolution. Attached
is an amended resolution. It deletes the words "during evening and
weekend hours," since some stations are staffed by volunteers full
time. If this amendment is approved, corrected resolutions will be
sent to the volunteers who were recognized on April 27, 1993.
STAFF RECOMMENDATION:
It is recommended that the attached amended resolution be adopted
and copies sent to volunteers recognized for over 25 years of
service.
SUBMITTED BY: APPROVED BY:
~• ~
Mary H.~Allen, CMC Elmer C. odge
Clerk to the Board County Administrator
----------------------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
VOTE
No Yes Abs
Eddy
Johnson
Kohinke
Minnix
Nickens
,-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
...........................
..........................
A~~1`J~~~ RESOLIITION OF APPRECIATION TO VOLUNTEERS
..........................
...........................
..........................
~'d~t~~~~0'V'~~R 25 YEARS OF DEDICATED SERVICE
TO THE COUNTY OF ROANORE
WHEREAS, Roanoke County is indebted to the volunteers who
provide fire and rescue service to
the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf on
the citizens of the County, does hereby express its deepest
appreciation to these dedicated citizens for over twenty-five years
of service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that they are hereby certified as a
member of the Quarter Century Club for Volunteers in Roanoke
County.
A-51193-9.c
ACTION #
ITEM NUMBER / l " 'y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving
The Orchards, Applewood, Section 7
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Orchards, Applewood, Section 7, F & W
Community Development Corporation, have requested that Roanoke
County accept the Deed conveying the sanitary sewer facilities
serving the subdivision along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by
Lumsden Associates entitled The Orchards, Applewood, Section 7,
dated June 16, 1990, which are on file in the County Engineering
Department. The sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT'
The value of the sanitary sewer construction is $41,500.
RECOMMENDATION'
Staff recommends that the Board of Supervisors accept the sanitary
sewer facilities serving the subdivision along with all necessary
easements, and authorize the County Administrator to execute a Deed
for the transfer of these sanitary sewer facilities.
K-Y
SUBMITTED BY:
Clifford C ai , P.E.
Utility Di for
APPROVED:
~,
~~ f
Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
Motion
ACTION
VOTE
by: Harry C. Nickens
Eddy
Johnson
Kohinke
Minnix
Nickens
No Yes Abs
x
x
x
x
x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
~~
. - s
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pagA ~ of 3
ACTION # A-51193-9.d
ITEM NUMBER I\ -~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEMS Write-Off of Utility Bad Debts
COUNTY ADMINISTRATOR' S COMMENTS : ,~~~~~ w~~,v~rt3~
l/ ~ U
SUMMARY OF INFORMATION:
Listed below is a breakdown of the delinquent utility
accounts, which should be written off at this time.
Year Amount Number of Accounts
1988 $ 6,839.00 47
Some of these accounts have judgments or liens against them
which will help insure collection. If and when these collections
are made, the revenues will be recorded at that time.
STAFF RECOMMENDATION:
Staff recommends writing off the 1988 delinquent accounts.
~~~ ~~
Diane D. Hyat
Director of Finance
J~~`~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Harr ('_ Nirkan~ No Yes Abs
Denied ( ) Eddy x
Received ( ) Kohinke x
Referred ( ) Johnson x
To Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
K- 5
ATTACHMENT A
UTILITY BILLING BAD DEBT HISTORY
BILLING BAD DEBT # ACCOUNTS PERCENT
1988 $5,897,197 $6,839 47 .11$
ACTION NO. A-51193-9.e
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Authorization to Pay Certain Legal Fees
COUNTY ADMINISTRATOR' S COMMENTS : ~~~~tiz'L . ~ ,,/~~
EXECUTIVE SUMMARY'
The County agreed to share with the Town of Vinton the legal
expenses for the litigation with Grumman Emergency Products Inc.
over the defective ladder on the aerial fire truck.
BACKGROUND'
In November of 1991, the Board agreed to join with the Town of
Vinton in legal action against Grumman Emergency Products, Inc. and
other possible defendants over the defective ladder on the aerial
fire truck which the County had jointly funded with the Town.
Since this vehicle is titled to the Town of Vinton it was agreed
that the Town Attorney should handle this litigation.
The fees thus far approved by the Board are as follows:
February 11, 1992 $ 1,151.95
March 24, 1992 1,437.59
May 26, 1 992 2,363.43
June 23, 1992 1,779.16
September 8, 1992 228.71
September 22, 1992 868.75
October 2 7, 1992 941.00
December 1, 1992 289.00
December 15, 1992 843.00
February 23, 1993 3,835.00
March 23, 1993 6,648.60
Total $20,386.19
3
K6
FISCAL IMPACTS•
$480.10 (April 4, 1993 statement) in current fees to be paid
from the Potential Litigation Account.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the
payment of this invoice from the Board's Potential Litigation
Account.
Respectfully submitted,
\/~~~ (_ ~ i \, ~~_ ~
Paul M. Mahoney
County Attorney
Action
Approved (x)
Denied ( )
Received ( )
Referred
to
Motion by Harry C. Nickens Eddy
Johnson
Kohinke
Nickens
Minnix
cc: Diane Hyatt Director, Finance
File
c;\wp51 \agenda\generaNegal. fee
Paul Mahoney, County Attorney
Vote
No Yes Abs
x
X
x
x
x
2
TOWN OF VINTON v
APR 3 0 1993
P. O. BOX 338
VINTON, VIRGINIA 24179
PHONE (703) 983-0608
FAX (7031 983-0627
April 28, 1993
TO: Joe Obenchain, Senior Assistant County Attorney
County of Roanoke
POB 29800
Roanoke, VA 24018-0798
----W' l1fT~r T~T1W 'JF1--~~
FINANCE DIRECTOR/TREASURER
K-L
STATEMENT
Statement From
Natkin, Hesley, Siegel and Natkin, PC
For Professional Services Rendered
Regarding Litigation With Grumman Aircraft Company
Apri14, 1993 Statement -- $960.20
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton $480.10
DUE UPON RECEIPT
MAKE CHECK PAYABLE TO:
TOWN OF VINTON
~cc: Diane D. Hyatt
-/
COUNTY OF ROANOKE, VIRGINIA
GENERAL FUND UNAPPROPRIATED BALANCE
% of General
Amount Fund Expenditures
Beginning Balance at $5,419,414 7.51%
July 1, 1992 (Audited)
August 12, 1992 Dixie Caverns (100,000)
Sept. 8, 1992 Cable T'V budget (21,149)
October 13, 1992 Bloodborne Pathogens Standards (33,800)
October 27, 1992 Computer Upgrade (126,281)
December 1, 1992 Hepatitis BVaccine -
Volunteers (36,840)
January 12, 1993 Hollins Rescue Squad (15,285)
January 26, 1993 Rutrough Road Improvements 350 000
Balance as of May 11, 1993 $4,736,059 6.56%
Reserve Amounts
November 17, 1992 Reserved for employee benefits (606,182)
November 17, 1992 Reserved for building 350 000
$3,779,877 5.24%
Submitted By
Diane D. Hyatt
Director of Finance
Note: On December 18, 1990 the Board of Supervisors adopted a goal statement to maintain the General Fund
Unappropriated Balance at 6.25% of General Fund expenditures ($72,151,291).
/Y- a
COUNTY OF ROANOKE, VIRGINIA
CAPITAL FUND UNAPPROPRIATED BALANCE
Beginning Balance at July 1, 1992 $ 24,705
(Audited)
Addition to Capital Reserve from 114,760
original 1992-1993 budget
July 14, 1992 Lighting of Green Hill Park Ball
Fields (15,000)
October 13, 1992 Repair ladder truck at Cave Spring
Fire Station 19 001
Balance as of May 11, 1993 105 464
Submitted by
~l...a.ry-,s~.1 ~.. ,~ ~ z ~~
" ' , ~=
Diane D. Hyatt
Director of Finance
/V-3
COUNTY OF ROANOKE, VIRGINIA
RESERVE FOR BOARD CONTINGENCY
Beginning Balance at July 1, 1992
July 14, 1992 Information Program for Bond Referendum
July 28, 1992 Roanoke Regional Housing Strategy
August 12, 1992
September 8, 1992
September 22, 1992
October 13, 1992
October 27, 1992
December 1, 1992
Outside Legal Assistance
Grumman Litigation
Grumman Litigation
Space Study
Grumman Litigation
Grumman Litigation
December 15, 1992 Grumman Litigation
February 9, 1993 Incentive Fund to Cleanup Illegal Dumps
Balance as of May 11, 1993
Submitted by
Diane D. Hyatt
Director of Finance
$ 50,000
(18,250)
(2,000)
(10,000)
(229)
(869)
(5,000)
(941)
(289)
(844)
10 000
$r
ACTION #
ITEM NUMBER ~'"'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Accounts Paid -April 1993
SUMMARY OF INFORMATION:
Payments to Vendors:
Payroll: 4/09/93
4/23/93
$ 469,822.57
455.702.94
$2,763,983.17
925.525.51
$3,689,508.68
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
SUBMITTED BY:
,~'_~C,C~YUL. ~ .
Diane D. Hyatt
Director of Finance
APPROVED:
~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _ _ _
Received () Johnson _ _ _
Referred () Kohinke _ _ _
To () Minnix _ _ _
Nickens _ _ _
/1/-5
PROCLAMAT/0N OF CONGRATULATIONS
HONORING THE CAVE SPRING GIRLS Br4S1~TBALL TEAM
FOR OUTSTANDING ACHIEVEMENTS DURING THE 1993 SEASON
WHEREAS, the Cave Spring High School Girls Basketball Team, the Lady
Knights, has had an outstanding season this year, with 25 wins and 4 losses; and
WHEREAS, the Team is the Roanoke Valley District Champions and the
Northwest Regional Champions for the sixth consecutive year; and
WHEREAS, the Team recently participated in the Triple A Girls State Basketball
Tournament for the sixth consecutive year; and
WHEREAS, the Lady Knights played into the Semi-Final round at the
Tournament and distinguished themselves by demonstrating excellent athletic ability
and good sportsmanship.
NOW, THEREFORE, 1, H. Odell "Fuzzy' Minnix, Chairman of the Board of
Supervisors of Roanoke County, Virginia, do hereby issue this Proclamation
honoring the GAVE SPRING HIGH SCHOOL GIRLS BASKETBALL TEAM, THE LADY
KNIGHTS, for their outstanding achievements during the past season.
IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the seal of
the County of Roanoke, Virginia to be affixed, this 27th day of April, 1993.
H. Odell "Fuzzy" Minnix, CTn
ATTEST:
Mary H. Allen, Clerk
~~ , ~r 5
C amQ
fl tp
PROCLAMATION WELCOMING
THE VIRGINIA DMSION OF THE AMERICAN ASSOCIATION
OF UNIVERSITY WOMEN
TO 77~E COUNTY OF ROANOI~
WHEREAS, The Virginia Division of the American Association of
University Women (AAUW) will hold its state convention In the County of Roanoke
at the Holiday Inn-Tanglewood on May 1 and 2, 1993; and
WHEREAS, AAUW is an organization of graduates from accredited
universities that promotes education and pertormance of community services
through fellowships and grants for women to pursue higher education; and
WHEREAS, the County of Roanoke is proud to serve as the host locality
to an organization which has contributed so greatty to educational opportunities
and equity for women for over 100 years.
NOW, THEREFORE, 1, H. Ode11 "Fuzzy" Minnix, Chairman of the Roanoke
County Board of Supervisors, do hereby issue this proclamation welcoming the
Virginia Division of the American Association of University Women to the County of
Roanoke; and
FURTHER, 1 offer my congratulations to the 2700 members in 42
branches of the Virginia Division of the AAUW for their many and varied
contributions to the Roanoke Valley and the Commonwealth of Virginia.
IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the
Seal of the County of Roanoke to be affixed this 1st day of May, 1993.
/~ C~ ~ ~ `~
H. Odell "Fuzzy' ' ,Chairman
ATTEST:
~ - Q~i
Mary H. Allen, Clerk
ACTION N0.
ITEM NUMBER___
A'r A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May il, 1993
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of April 30, 1993.
COUNTY ADMINISTRATOR' S COAM'lEN'rS
SUMMARY OF INFORMATON:
BANKERS ACCEPTANCE:
SHEAR.SON 997,735.00
S & S 997,583.33
CERTIFICATE OF DEPOSITS:
SOUTHWEST VIRGINIA SAVINGS & IRAN 100,000.00
NATIONS 1,000,350.56
COMMERICAL PAPER:
CRAIGIE $97,787.50
WHEAT ls'T 997,627.78
LOCAL GOVT INVESTMENT POOL:
NATIONS BANK 8,059,310.40
REPURCHASE AGREEMENT':
CEN'T`RAL FIDELITY BANK 990,370.09
FIRST VIRGINIA 4,041,000.00
SIGNET BANK 105,227.79
SAVINGS:
NATIONS BANK 191,831.20
DOMINION BANK 4,978.57
---------------
TOTAL 18,383,802.22
STAFF RECOMMENDATION:
Respect,,f~ly Sub '-bt by Appro~ed b
-----------'~----- ~~ c~''u_/ - ----
Alfred C. Anderson Elmer C. Hodge
County Treasurer County Administrator
ACTION
Approved ( > Motion by:
Denied ( )
Received ( )
Referred ( )
To ( )
VO'T'E
No Yes Abs
Eddy _
Johnson ~_ i_ _
Kohnike _ _ _
Minnix _ _ _
Nickens
ACTION NO.
ITEM NUMBER ~ "'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Work Session on the Drainage Program
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a work session on the Drainage
Program. Staff will be available to review the outstanding
projects under the existing drainage program and those included in
the bond issue. There are a number of significant projects in the
bond issue as well as funding for the County's contribution to the
Regional Stormwater Master Plan.
I think you will find this work session particularly interesting
and helpful. It is certainly timely with the heavy rains of the
past few months.
Y ':
Elmer CC.// Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Johnson
Referred ( ) Kohinke
To ( ) Minnix
Nickens
SUMMARY OF INFORMATION:
Attached is a detailed report for the Drainage and Bond Work
Session. The staff will be making a presentation to the Board and
will provide an overview of the report.
The work session will consist of:
I. DRAINAGE PROGRAM
A) History of the Drainage Program
B) Drainage Complaint Procedure
C) Maintenance Responsibilities
D) Projects Completed To Date/Remaining on Approved List
E) Slides
II. BENEFITS/FEDERAL MANDATES
III. BOND PROJECTS
ROANORE COUNTY DRAINAGE MAINTENANCE PROGRAM
A. HISTORY OF THE DRAINAGE PROGRAM
1985 In response to all of the complaints and problems
received after the flood of '85; the Roanoke County Board of
Supervisors appropriated monies for the first time to address
drainage problems on a local level in July, 1986. Since that
time, the County has implemented several procedures that are
designed to resolve most drainage problems throughout Roanoke
County. In addition, we have a drainage maintenance crew
which consists of two full time employees and one part time
employee, equipment necessary to perform routine maintenance
and to respond to emergency situations. During early stages
of the program, community meetings were held in each
magisterial district. Depending on the number of complaints,
community meetings are held today. "A Request For Assistance"
was implemented to investigate drainage problems, and an
ongoing list of drainage maintenance projects is being
constructed within the budget prescribed by the Board of
Supervisors.
1989 In 1989 Stormwater Management Requirements were also
adopted by the Board to minimize the impacts of new
development on existing areas. All subdivisions and
developments requiring a site development plan occurring
within the County shall, as a minimum, either have on-site (or
provide off-site stormwater management facilities) adequate
to control increased runoff rate generated by new development.
1992 Additional requirements were adopted for non-studied
drainage areas greater than 100 acres, and the lowest floor
elevation of any new residential structure constructed within
a floodplain area shall be at least two (2) feet above base
flood elevation. The lowest floor elevation of any new non-
residential structure constructed within a floodplain area
shall be at least one (1) foot above base flood elevation,
unless such structure is floodproofed. In addition, no
existing structure shall be modified, expanded or enlarged
unless the new construction complies with this standard.
B. DRAINAGE COMPLAINT PROCEDURE
In response to a citizen's complaint concerning drainage,
the following procedure is followed:
1
1. When a complaint is received by letter or phone, we
complete a drainage complaint form (see Exhibit
nAn)
i
2. A letter is sent to the complainant acknowledging
receipt of the complaint;
3. An engineer reviews the complaint at the site with
the person who called in the complaint, when
possible;
4. The engineer determines the area of responsibility
(VDOT, County or Private);
5. The engineer sends the complainant a letter
outlining his/her problems and responsibility. The
letter also addresses the proper course of action.
6. In order to establish a priority list for potential
County projects, staff developed a procedure (see
Exhibit "B") for evaluating projects based on the
following criteria: (rating in parentheses)
a) A life threatening situation where there is a
potential threat to life resulting from a
severe drainage condition. (25)
b) Potential damage to a house or structure posing
a threat to its inhabitants or the public.
(10)
c) Potential damage to property which could result
in the loss of use or value of the property.
(2)
d) Minor damage, which would be considered only
a nuisance. (1)
In addition to assigning a rating or point value to a
specific situation, it is important to differentiate between
an event that might occur once every 25 years and an event
that occurs 3 or 4 times a year. To compensate for this
condition, staff assigns a factor of 2 if damage occurs
frequently (during any heavy rain) and a factor of 1 if damage
occurs only occasionally (November, '85; Labor Day, '87,
April, '92).
C. MAINTENANCE RESPONSIBILITIES
2
1
During a July, 1986 Drainage Work Session with the Board
of Supervisors the concept of areas of responsibility was
discussed. This was accomplished through research of the
County regulations, State statutes, and review and discussions
between staff and the County Attorney's Office. The
importance of the definition of responsibility is critical in
the application of the drainage concept by the staff on a day-
to-day basis. The responsibilities were defined as follows:
1. The Virginia Department of Transportation, by
policy, is responsible for all drainage within road
right-of-ways, drainage easements acquired by VDOT
and other drainage easements upstream and downstream
of the right-of-way necessary to prevent inundation
of the pavement.
2. Roanoke County is responsible for the right of
drainage easements for all concentrated stormwaters
leaving the right-of-way of State maintained
roadways to a natural water course. As such,
Roanoke County is responsible for keeping all
drainage easements clear beyond VDOT's
responsibility.
3. Private property owners are responsible for drainage
in the following areas:
a) Certain property owners are responsible for
maintaining retention/detention facilities
required~by their development.
b) Under the "Common Enemy Doctrine," private
property owners are responsible for maintaining
natural water courses and surface drainage on
their property and can neither increase nor
decrease flows or change drainage ways to the
detriment of (upstream or downstream
properties).
Generally speaking, staff has used the above defined
responsibilities as the control for work since 1986.
D. PROJECTS COMPLETED TO DATEJREMAINING ON APPROVED
LIST
~ Since 1986 $1.8 million has been spent on the Drainage
Maintenance Program. In addition to routine maintenance, a
total of 120 major drainage project have been completed, all
which were designed and managed by staff. Currently, 38 major
projects remain on the Board's approved list. See (Exhibit C)
3
for the current list of projects completed and remaining.
E. SLIDES
2. BENEFITS/FEDERAL MANDATES
As a result of the drainage program initiated by the
Board of Supervisors, the following benefits are realized by
Roanoke County citizens:
\ 1. Reduction in flood insurance through FEMA's CRS
Program;
2. Emergency response during natural disasters;
3. Obtain federal dollars through disaster relief fund;
4. FEMA grant for watershed studies;
5. Response to citizen complaints;
6. Poised to initiate compliance with Clean Water Act
for storm water quality;
7. Resolution of many old flooding problems;
8. Maintained drainage easements.
Within the next two (2) to three (3) years, the EPA will
required localities with populations less than 100,000 to
comply with EPA Stormwater regulations. The regulations will
focus on issuing permits for various stormwater discharges.
For example the locality will be required to provide an
outline of a drainage area for each stormwater outfall with
a certain drainage area, provide a baseline of water quality
and be required to develop a treatment plan when the
stormwater quality exceeds established limits.
3. BOND PROJECTS
A. Project Summary
Development of a Regional Stormwater
Master Plan (County's Share)
Remedial Projects Identified in the
Major County Drainage Projects
Management
Master Plan
B. Regional Stormwater Management Master Plan
$ 300,000
210,000
490,000
$1,000,000
In 1985, the Fifth Planning District Commission sponsored
a study for Roanoke County, the City of Roanoke, the City of
Salem and the Town of Vinton to determine the feasibility of
implementing a regional stormwater management program. Due
to the proposed high cost of studying all of the tributaries
4
r
in the region, it was decided that the localities should
concentrate on sixteen "high priority" watersheds that were
deemed critical. These are as follows:
1. Glade Creek 10.
2. Cole Hollow Road il.
3. Mason Creek 12.
4. Tinker Creek 13.
5. Peters Creek 14.
6. Carvin Creek 15.
7. Lick Run 16.
8. Back Creek
9. Ore Branch
Murray Run
Mudlick Creek
Dry Branch
Gish Branch
Butt Hollow Creek
Barnhardt Creek
Wolf Creek
The total cost of developing a Regional stormwater
Management Master Plan is $690,000. Roanoke County's share
is estimated to be $300,000.
A comprehensive stormwater management program involves
developing a watershed "master plan", which identifies the
most appropriate control measures and optimum locations to
control watershed-wide impacts. This approach typically
involves combinations of the following: (a) strategically
locating a single stormwater detention facility (as opposed
to several smaller detention ponds); (b) providing stream
channel improvements where necessary; and (c) nonstructural
measures such as parkland acquisition and floodproofing to
supplement structural control measures.
The master plan approach offers significant advantages
over the piecemeal approach, including: reductions in capital
and in operating and maintenance costs; reductions in the
risk of downstream flooding and erosion; opportunities to
manage existing stormwater problems; increases in land
development opportunities; increased opportunities for
recreational uses of facilities; potential contributions from
land and real estate development; and conformity with land use
planning issues.
Should participation in the regional approach by the
other localities not occur, Roanoke County would still pursue
the stormwater Management Master plan for those "high
priority" tributaries that have the most impact on the County.
Limited involvement by the other localities could still be
offered on an individual watershed basis according to fund
availability.
C. Remedial Projects
Remedial action projects will be identified as a result
of the master plan analysis. Such projects will include
5
r'.
detention facilities, channel improvements, and other means
to mitigate flooding or damage in flood-prone areas of Roanoke
County. Once the alternatives for remedial action projects
in each watershed have been selected, the projects will be
screened to ensure that the proposed improvements will not
result in the local flooding problem being transported to a
downstream location. In addition, a remedial action plan must
not only consider the measures required to relieve the
existing flooding problem, but structural control measures
must be designed and sized to account for the runoff from
future development in the study area. The runoff impacts of
future land use patterns can be predicted by applying the
stormwater management mode.
D. Major Projects
The Engineering and Inspections Department maintains an
inventory of drainage problems throughout the County. Listed
below are some projects that attempt to address these problems
County-wide:
1. Sierra Drive/Fenwick Drive
Description: County-owned sinkhole receives runoff from
a subdivision which floods adjacent
properties. A storm sewer will have to
be constructed along Sierra Drive to
Carvin Creek.
Estimated Cost: $90,000
Magisterial District: Hollins
2. Green Valley
Description: Poor overall drainage contributes to
property damage. A trunk line storm sewer
will be installed parallel to Colony Lane
and channel improvements made on Murray
Run adjacent to the Green Valley
Subdivision.
Estimated Cost: $75,000
Magisterial District: Cave Spring
3. Nottingham Hills Area
Description: Severe erosion and flooding along the
headwaters of Mudlick Creek create
problems in the Farmington, Nottingham
Heights, and Castle Rock Farms
Subdivision. Channel improvements,
including streambank stabilization are
planned for these areas.
Estimated Cost: $45,000
Magisterial District: Windsor Hills
6
4.
5.
Mason Creek
Description: Residential flooding from Mason Creek
along Catawba Valley Drive (Rte. 311) will
require channel improvements and
installation of rip rap at severely eroded
areas.
Estimated Cost: $75,000
Magisterial District; Catawba
Wolf Creek
Description: Residential flooding and erosion in the
Stonebridge Acres and Spring Grove
Subdivisions adjacent to Wolf Creek.
Reconstruct channel from Stonebridge Drive
to Stonebridge Circle. Stabilize channel
adjacent to Spring Grove.
Estimated Cost: $50,000
Magisterial District: Vinton
6. Mount Vernon Heights
Description: Undersized storm sewer facilities
contribute to residential flooding along
Manassas Drive. Replace the existing
storm sewer with adequate facilities.
Estimated Cost: $20,000
Magisterial District: Cave Spring
7. Dwight Hills
Description: Inadequate storm sewer causes residential
flooding in this subdivision. Construct
storm sewer system to serve this area.
Estimated Cost: $40,000
Magisterial District: Hollins
8. Merriman/Starkey Road
Description: Inadequate channel and undersized culverts
have contributed to residential and
commercial flooding in this area.
Reconstruction of the channel and
installation of proper storm sewer
facilities along Buck Mountain Road to the
Starkey area.
Estimated Cost: $95,000
Magisterial District: Cave Spring
7
..ExH=BZ-r ,~..
Request No.
REQCTEST FOR ASSISTAN(~
DATE
RDQUEST TAKEN BY:
NAME PHONE NO. (HOME)
(BUS.)
MAILII~ ADDRESS MA(~. DISTRICT
LOCATION OF PROBLEM:
SUBDIVISION:
NATURE OF REQ(JEST: ,
SPDCIFIC PROBLEM:
STAFF MIIrIDE~t TO HANDLE REQUEST
PHONE NO. ANSWER DUE BY:
SITE VISIT NDCESSARY: DATE A I,E,TPE~t SENT:
Signature o Depariznent Date
Distribution of copies: Deputy Clerk
Board Manber
Engineer
" E.XH=BIT B"
REQUEST FOR ASSISTANCE N0.
TAX MAP N0.
PROPOSED PROJECT N0.
PROPOSED DRAINAGE PROJECT EVALUATION
NAME: DATE:
ADDRESS: PHONE:
SUBDIVISION: MAGISTERIAL DISTRICT:
DESCRIPTION OF PROBLEM:
SITE CONDITIONS, TOPOGRAPHY, ETC,
SITUATION: POINTS:
OCCURRENCE:
PRIORITY (POINTS x FACTOR):
DESCRIPTION OF SOLUTION TO PROBLEM:
ESTIMATED COST:
COMMENTS:
FACTOR:
EVALUATION BY:
JUL V, 1991
.•~
DRAINAGE COMPLAINT EVALUATION
SITUATION
POINTS
1. Life Threatening 25
2. Damage to Structure ~O
3. Damage to Property 2
4. Minor Damage or Nuisance ~
OCCURRENCE
1. Frequent (Any Heavy Rain)
2. Occas Iona 1 (Nov. '85; Labor Day, '87)
To determine the priority: multiply the situation points by the occurrence factor.
For example:
FACTOR
2
1
Damage to property that is frequent, 2 X 2 (priority of 4)
" EXH=BIT ~C"
DRAINAGE MAINTENANCE
(PRIORITIZED)
P-l. B. W. Kessler Complete
6911 Goff Road Cost: $2,500
Loman Road
P-2. Penn Forest Christian Church Complete
Penn Forest Cost: $3,500
P-3. Russell E. Taylor Complete
2824 Emissary Drive Cost: $40,000
Montclair
P-4. Bob Hansel Complete
4514 Hammond Lane Cost: $25,000
Eton Hills
P-5. Dot Eller Complete
3611 McDaniel Drive Cost: $50,000
Andrew Lewis Place
P-6. George Warner Complete
3934 Sandpiper Drive Cost: $60,000
Penn Forest
P-7. Harry Goin Complete
8167 Hunter's Trail Cost: $20,000
Belleview Estates
P-8. N. J. Holbrook Complete
314 Woodmere Drive Cost: $3,000
Lindenwood
P-9. J. D. Thompson Complete
618 Landfair Drive Cost: $3,000
Lindenwood
P-10.Richard Smoot Complete
1325 Vivian Avenue Cost: $2,000
Dwight Hills
P-11.Stan Barnhill Complete
3333 Kingswood Drive Cost: $5,000
Algoma Park
P-12.George Coughenhour Complete
3319 Overhill Trail Cost: $37,000
Penn Forest
P-13.Lawrence E. Horton Complete
3510 Penn Forest Boulevard Cost: $1,500
Penn Forest
P-14.Gene Tuttle Complete
5551 Ambassador Drive Cost: $5,000
Montclair
P-15.Richard Looney Complete
7340 Barrens Road Cost: $1,500
Barrens Road
P-16.Norman Caldwell Complete
2233 Ruritan Road Cost: $5,000
La Bellevue
P-17.David Crosswhite Complete
5216 Burnt Quarter Drive Cost: $2,000
Falling Creek Estates
P-18.Bridle Lane Complete
Sugar Loaf Estates Cost: $2,000
P-19.Watkins Complete
Sugar Loaf Mountain Road Cost: $1,500
P-20.Jack Browning ~ Complete
2844 Embassy Drive Cost: $5,000
P-21.W. P. Meador Complete
5516 Lamplighter Drive Cost: $1,000
P-22.Hugh Wells Complete
3663 Chaparral Drive Cost: $25,000
P-23.Cheryl Beach Complete
5444 Lakedale Road Cost: $1,000
P-24.Pauline Roberson Complete
4314 Cresthill Drive Estimated Cost: $2,500
P-25.George Billups Complete
3558 Verona Trail Cost: $1,500
P-26.Mrs. Charles H. Clum, Jr. Complete
5041 Craun Lane Cost: $3,500
P-27.Mrs. Vola Cockram Complete
3549 Colony Lane Cost: $2,000
P-28.Dennis Duff Complete
5137 Waxmyrtle Cost: $3,500
P-29.Nelms Lane Complete
St. Route #840 Cost: $61,000
North County
P-30.John D. Kelly Complete
942 Starmount Avenue Cost: $12,500
Starmount
P-31.Lynn Kirk Complete
4704 Whipplewood Drive Cost: $500
Branderwood
P-32.Bobby Joe Hogan Complete
2814 Embassy Circle Estimated Cost: $20,000
Montclair Estates
P-33.Raymond Hodges Complete
509 Palisades Drive Cost: $10,000
Lindenwood
P-34.Palm Valley/Sun Valley Complete
Cost: $25,000
P-35.Dick Simpson Complete
5332 Cave Spring Lane Cost: $4,000
Nottingham Hills
P-36.J. D. Porter Complete
2745 Tanglewood Drive Cost: $1,500
Meadowlark
P-37.John Glovier Complete
4620 Vest Drive Cost: $1,500
Eton Hills
P-38.Ron Callahan Complete
5138 Springlawn Avenue Cost: $6,000
Springlawn
P-39.Kim Hagood Complete
2938 Merino Drive Cost: $2,500
Castle Rock Farms
P-40.Thomas L. Wright Complete
2737 Tully Drive Cost: $5,000
Glen Cove
P-41.William T. Andrews Complete
5702 Pine Acres Lane Cost: $1,000
Pine Acres
P-42.Samuel Irvin Complete
4124 Eagle Circle Cost: $1,500
Penn Forest
P-43.David Smith Complete
1446 Freeborn Circle Cost: $1,000
Hamden Hills
P-44.Donald Obenchain Complete
3743 Colonial Avenue Estimated Cost: $500
Colonial Heights
P-45.Glen Unroe Complete
4101 Arlington Hills Drive Cost: $500
Arlington Hills
P-46.Howard Boblett Complete
5443 Chatsworth Drive Cost: $1,500
Mount Vernon Forest
P-47.Lawrence Morgan Complete
4956 Wing Commander Drive Cost: $2,000
Nichols Estates
P-48.Walter E. Stokley Complete
7887 Enon Drive Estimated Cost: $3,000
North Burlington
P-49.Ralph Horne Complete
1112 East Drive Cost: $1,500
Dillard Court
P-50.John W. Vaughn Complete
4443 Wyndale Avenue Cost: $1,500
Wyndale
P-51.Gary Smith Complete
1160 Vivian Avenue Cost: $5,000
Dwight Hills
P-52.Steven Bratcher Complete
5402 Green Meadow Road Cost: $500
Farmington Lake
P-53.John Eades Complete
4306 Fontaine Drive Cost: $6,000
Cresthill
P-54.Richard Ferguson Complete
5053 Balsam Drive Estimated Cost: $20,000
Belle Meade
P-55.Robert M. Bostian Complete
5029 Sugar Loaf Mtn. Road Cost: $50,000
Hidden Valley Court
P-56.Shelton Shepherd Complete
5417 Gieser Road Cost: $10,000
Grander Park
P-57.Robert Boyd Complete
2870 Carvins Cove Road Cost: $5,000
P-58.Bi11 Murphey Complete
4223 Twin Mountains Circle Cost: $4,000
Falling Creek
P-59.Charles Wilkerson Complete
6712 Greenway Drive Cost: $5,000
North Hills
P-60.Julia Kelly Complete
2634 Green Ridge Circle Cost: $1,500
Montclair Estates
P-61.Ron Adams Complete
4937 Hunting Hills Drive Cost: $3,500
P-62.Harold Ayers Complete
341 Missimer Lane Cost: $2,000
Crofton
P-63.Wallace Slusher Complete
2024 Wildwood Road Cost: $7,500
P-64.Ronald Martin Complete
1442 Freeborn Circle Cost: $2,000
Hamden Hills
P-65.Derrick Hall Complete
3460 South Park Circle Cost: $1,000
Southwoods
P-66.Pau1 Rotenberry Complete
6522 Woodbrook Drive Cost: $1,000
Brookwood
P-67.Geneva Witt Complete
1156 Nover Avenue Cost: $5,000
Dwight Hills
P-68.Howard Ridgeway Complete
5413 South Roselawn Road Cost: $500
Layman Lawn
P-69.Art D. LaPrade Complete
3041 Merino Drive Cost: $4,000
Castle Rock
P-70.Joe Thurston Complete
4614 Hazel Drive Cost: $1,000
Eton Hill
P-71.J. K. Findley Complete
4655 West River Road Cost: $3,000
Wabun
P-72.Sarah Crosier Complete
3375 Kingswood Drive Cost: $45,000
Algoma Park
P-73.Charles Flora, Jr. Complete
5423 Cave Spring Lane Cost: $15,000
Nottingham Hills
P-74.Josephine Hall Complete
3931 Hawley Drive Cost: $30,000
P-75.Janet Stump Complete
3026 Fresh Meadow Lane Cost: $5,000
North Meadows
P-76.Sandra Griffith Complete
4643 Huntridge Road Cost: $3,500
P-77.Marie LaFranco Complete
7090 Highfields Farm Trail Cost: $3,000
Highfield Estates
P-78.John W. Hanna ~ Complete
3035 Tree Top Lane, S.W. Cost: $7,500
Penn Forest
P-79.Charles Mason, III Complete
5520 Eveningwood Lane Cost: $1,300
North Lakes
P-80.Donald L. Dye Complete
3019 Purple Finch Road Cost: $4,000
Penn Forest
P-81.David H. Noble Complete
5227 Chukar Drive, S.W. Cost: $1,975
Hunting Hills
P-82.William Graybill Complete
4444 Cresthill Drive, S.W. Cost: $5,400
P-83.Alfred Lee Abbot Complete
4354 Sheldon Drive Cost: $700
Cresthill
P-84.Mary Peterson Complete
5402 Lakeland Drive Cost: $1,500
Castle Rock Farms
P-85.Rosalee Wood Complete
3509 Hyde Park Drive Cost: $700
Windsor West
P-86.Pete C. Karageorge
8236 Birkdale Road
P-87.Pinkard Court
P-88.Arthur Meador
3502 Brandywine Avenue
Mount Vernon Heights
P-89.Samuel Mazingo
528 Stacie Drive
Bali Hai
P-90.Ruth Lipnik
3660 Bunker Hill Drive
Mount Vernon Heights
P-91.Maurice Rowe
4404 Cresthill Drive
Cresthill
P-92.Bob Shively
5321 Grandin Road Ext.
C J Carmack Map
P-93.Greg Barton
2774 Ivy Lane
P-94.Bi11 Gradwell
3570 Parkwood Drive
Green Valley
P-95.Sandra Murray
6348 Back Creek Road
P-96.James R. Craig
2808 Ellison Drive
Robin Hood Park
P-97.Ruth Ann Davis
6102 Cove Road
P-98.Ken Smith
5426 Doe Run Road
Hunting Hills
P-99.Frances S. Tyree
4785 Sunny Side Drive
Bellemeade
P-100.Edward Whisnant
5117 Norseman Drive
Viking Court
Complete
Cost: $1,500
Temporarily delayed
Estimated Cost: $5,000
Complete
Cost: $4,000
Complete
Cost: $800
Complete
Cost: $3,000
Complete
Cost: $4,500
Temporarily delayed
Cost: $3,200
Complete
Cost: $500
Complete
Cost: $2,200
Complete
Cost: $2,600
Complete
Cost: $2,000
Complete
Cost: $1,200
Complete
Cost: $3,000
Complete
Cost: $1,000
Complete
Cost: $800
c
P-lOl.Dennis Putnam
8402 Brubaker Drive, N.W.
William Creek
P-102.Randy Gerber
3038 Pebble Drive
Hamden Hills
P-103.Betty Overstreet
5315 Cave Spring Lane
Nottingham Hills
P-104.Alton Prillaman
6139 Darby Road
P-105.John Newman
8242 Loman Drive
P-106.Summit Ridge Road
La Bellevue
P-107.Leroy Moran
5000 Carriage Drive
P-108.Elbert Lester
2695 Eastland Drive
P-109.Jerry Arnold
4233 Arlington Hills
Arlington Hills
P-110.P. W. Carroll
5529 Merriman Road
P-111.Betty Prater Berry
3402 Overhill Trail
Penn Forest
P-112.Harry Williams
1001 Martin McNeil Road
P-113.Deborah Lynn Marshall
7192 Bent Mountain Rd.
P-114.Robert Tunnell
5522 Galloway Circle
Castle Rock Farms
P-115.W. H. Farthing
1848 Dorset Drive, S.W.
P-116.VDOT
Manassas Avenue
Mt. Vernon Heights
Complete
Cost: $5,500
Complete
Cost: $1,100
Scheduled for Fall Const.
Cost: $25,000
Complete
Cost: $ 500
Temporarily delayed
Cost: $25,000
Complete
Cost: $2,500
Complete
Cost: $1,000
Complete
Cost: $1,500
Complete
Cost: $2,800
Scheduled for Summer Const.
Cost: $5,000
Complete
Cost: $15,000
Temporarily delayed
Cost: $1,500
Complete
Cost: $1,000
Complete
Cost: $3,300
Complete
Cost: $1,500
Bond Project
Estimated Cost: $15,000
P-117.Willa Sink
6416 Suncrest Drive
Suncrest Heights
P-118.John E. Page
3043 Forest Acre Trail
P-119.Ms. Jean Patterson
147 Missimer Court
Crofton
P-120.Betty Aliff
3606 Colony Lane
P-121.Dan Gibson
5327 Endicott Street
P-122.Tim Harris
3424 Ashmeade Drive
Georgetown Park
P-123.Andrew Woodson
2837 Crown Circle
P-124.W. R. Ferguson
2783 Diplomat Drive
Montclair Estates
P-125.Donna Hawkins
7456 Bradshaw Road
P-126.Barry Jamison
2764 Fernlawn Road
P-127.James McCulloch
5824 Oakland Blvd.
P-128.Natalie Wheeler
6261 Buckland Mill Rd.
Buckland Forest
P-129.Craig Hoge
5432 Scout Circle
Cherokee Hills
P-130.Jim Vitale
2127 Montgomery Circle
Montgomery Village
P-131.Sylvia Arthur
8109 Hunters Trail
Bellview Gardens
Developer will correct
Estimated Cost: $6,200
Complete
Cost: $1,500
Complete
Cost: $1,200
Scheduled for Spring Const.
Cost: $2,000
Complete
Cost: $7,000
Scheduled for Spring Const.
Cost: $1,000
Scheduled for Spring Const.
Estimated Cost: $1,500
Estimated Cost: $1,000
Complete
Cost: $1,000
Cost: $3,500
Complete
Cost: $1,200
Complete
Cost: $2,500
Complete
Cost: $1,500
Complete
Cost: $1,600
Complete
Cost: $500
P-132.Ronnie Wade
3505 Brandywine Avenue Estimated Cost: $5,000
Mt. Vernon Heights
P-133.Gilbert B. Banton Complete
2331 Coachman Drive Cost: $800
La Bellevue
P-134.George Jacob
6024 Williamson Road Cost: $1,400
P-135.Daniel Wray
4426 Keefer Road Estimated Cost: $10,000
P-136.Nelson Craighead
4913 Colonial Avenue Estimated Cost: $5,500
P-137.Judy Shandor
5781 Scenic Hills Drive Estimated Cost: $1,000
Kristle Kreek
P-138.Gary Crews
3661 Bunker Hill Drive Estimated Cost: $1,500
Mt. Vernon Heights
P-139.Gordon Willoughby
3718 Martinell Avenue Estimated Cost: $12,000
P-140.Charles Callahan
6324 Fairway Forest Drive Estimated Cost: $1,300
Fairway Forest
P-141.Mark DiCarlo
2613 Gaylor Road Estimated Cost: $1,500
Sugarload Heights
P-142.Carroll Smith
3787 Fairburn Drive Estimated Cost: $800
Green Valley
P-143.Sherry Burton
5406 Apple Blossom Lane Estimated Cost: $5,000
Hidden Valley Court
P-144.Troy Leon SMith
913 Grove Lane Estimated Cost: $2,000
Captain Grove Estates
P-145.S. Weade
4015 Drake Circle Estimated Cost: $1,500
Buckland Forest
~t
P-146.Charles Droste
3727 Hyde Park Estimated Cost: $12,000
Windsor West
P-147.Geoff Straughn
1946 Bridle Lane Estimated Cost: $900
Hidden Valley Court
P-148.Judy Chapman
238 Spring Grove Drive Estimated Cost: $500
Spring Grove
P-149.Ruth Naomi Sheplak
5811 Old Manor Drive Estimated Cost: $2,000
Old Manor
P-150.Sandy Hoke
3924 Colony Court Estimated Cost: $3,000
Green Valley
P-151.Robert G. Williams
7040 Highfields Farm Drive Estimated Cost: $400
Highfields '
P-152.Danny Thomas
5615 Penguin Drive Estimated Cost: $15,000
Penn Forest
P-153.Jim Oyler
7834 Barrens Road Estimated Cost: $2,000
P-154.Les Hagie
5235 Canter Drive Estimated Cost: $300
Canterbury Park
P-155.Matt Robertson
2788 Ivy Lane Estimated Cost: $1,000
Spring Grove
P-156.Scott W. Bauman
5585 South Roselawn Estimated Cost: $200
P-157.Betty Sodino
4704 Whipplewood Drive Estimated Cost: $100
Branderwood
P-158.Jack Waldron
956 Paint Bank Road Estimated Cost: $500
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-10 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
May 12, 1993
BOARD OF SUPERVISORS
H. ODELL "FUZZY MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Father Kenneth Stofft
Our Lady of Nazareth
2505 E-ectric Road, S. W.
Roanoke, VA 24018
Dear Father Stofft:
On behalf of the Board of Supervisors, 1 would like to thank you for offering the
invocation at our meeting on Tuesday, May 11, 1993.
We believe it is most important to ask for divine guidance at these meetings and the
Board is very grateful for your contribution.
Thank you again for sharing your time and your words with us.
sincerely,
~~/ ,
~~~
H. Odell "Fuzzy" Minnix, Chairman
Roanoke County Board of Supervisors
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
January 22, 1993
BOARD OF SUPERVISORS
H. ODELL FUZZY' MIN NIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOW NS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Father Kenneth Stofft
Our Lady of Nazareth
2505 Electric Road, S.W.
Roanoke, VA 24018
Dear Father Stofft:
On behalf of the Roanoke County Board of Supervisors, I would like
to thank you for giving the invocation at the Board Meetings in the
past.
We would again like to call on you to present the invocation on
Tuesday, May 11, 1993, at 3:00 p.m. For your information, I am
attaching a list of the board meeting dates for 1993. These
meetings are held the second and fourth Tuesdays of the month and
the invocation is always given at 3 p.m.
If the date requested above is not convenient, please call me at
772-2005. I will be calling you soon to see if this time is
acceptable to you or if you would prefer another date.
The Board members are aware of how busy your schedule is, and they
appreciate your volunteering your time to offer God's blessing at
their meetings.
Sincerely,
r~
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
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4/29/93
T. C. Fuqua called and said they need to add another person to Fire
& rescue Quarter Century Club. They thought he was inactive but
were told today that he is stil active, even though he is 80 years
old.
Mr. Boyd E. Loomis
3449 Randall Drive
Roanoke, VA 24019
Mt. Pleasant Rescue
Joined 2-1-50
43 years
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M E M O RAN D U M
To: Mr. O. Arnold Covey
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From : Elmer C . Hodge ~~.~..-~
Date: March 29, 1993
Subject: Work session on drainage
With all of the recent heavy rains, we have renewed interest in
the drainage projects that were included in the bond issue. I would
like to schedule a work session or briefing on this subject with the
Board for the first meeting in May (May 11). We may want to have
community meetings after that.
We should review the schedules and scope of projects that will
be covered. We probably should also update the Board on where we
are with the regional program being coordinated by the 5th Planning
District Commission.
After you have had a chance to talk with your staff, perhaps we
can review it as well.
ECH/meh
cc - Board of Supervisors
Ms. Mary H. Allen
MLMO - 5/3/93
To: Elmer Hodge ,~!~ '~ `~
From: Lee B . Eddy ~ ~ ~ ~~~ ~~ ~~' ~
Subject: Community Resource
Fifth District Emp: ~~~G-~
In regard to your memo of 4i
subject, copy to Board membe
needs to ratify use of Count
before a binding commitment
At this time I know nothing
what was in your memo. Iwo
the operation, any renovatio
receive any rent,. who will p
service, and if there are an,
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Paul Mahoney
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ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
APRIL 27, 1993
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THERE WILL BE A BUDGET WORK SESSION AT 1:30 P.M.
.~ ~ 1 ~ ~,, A. BUDGET WORK SESSION (1:30 P.M.)
'~~~ ROLL CALL AT 1:35 P.M.
,~
U.. ~ EGK ARRIVED AT 1:55 P.M.
,--,-
<,; --
- ECH TO BRING BACK COSTS TO HIRE PARKS & REC DIRECTOR
AND FUND BENEFITS FOR 40 HR PART TIME EMPLOYEES.
- WORK SESSION TO BE SCHEDULED ON VEHICLE REPLACEMENT
POLICY
- BOARD CONSENSUS TO INCREASE SEWER RATES
- BOARD CONSENSUS NOT TO INCREASE BULK AND BRUSH
COLLECTION
- BOARD CONSENSUS THAT FUNDS FOR CONVENTION BUREAU
SHOULD BE ~D FOR ADVERTISING ONLY AND REPORT
SENT BACK ON HOW MONEY WAS SPENT.
- BOARD CONSENSUS TO WAIT UNTIL AFTER PUBLIC NEARING TO
DETERNIINE FUNDING FOR SERVICE AND CULTURAL AGENCIES
- BOARD CONSENSUS TO FUND TWO DARE OFFICERS AND NEW
VEHICLE
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- ECH TO BRING BACK INFO ON INCREASED E911 TAX TO FUND
DISPATCHERS AFTER BUDGET PROCESS
- ECH TO MEET WITH DR WILSON TO FIND ADDITIONAL FUNDS
FOR SCHOOL SAIARY INCREASES
- ECH TO BRING BACK INFO ON HEALTH CARE INSURANCE FOR
EMPLOYEE AND ONE DEPENDENT.
B. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
ALL PRESENT AT 3:05 P.M.
2. Invocation: The Reverend Alan Rowbotham
Unity of Roanoke Valley Church
3. Pledge of Allegiance to the United States Flag.
C. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
NONE
D. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Proclamation Declaring May 3 -May 15, 1993 as Virginia
Heritage Tourism Weeks
HCN MOTION TO ADOPT
URC
ACCEPTED BY DEEDIE KAGEY AND DR JOHN RN
2. Resolution of Appreciation to Susan Blevins, Karen
Shelton and Pat Sales for their Efforts at Creating the
2
ECH:
Two agenda things:
1. We have a work session on the budget on May 11 and we are
supposed to adopt the budget on May 11 also. We need to have
the budget work session first at 3 p.m. before we adopt. Reta
agrees. Is that O.K. with you?
2. Joyce Waugh called. She wanted to know if she should put the
Rutrough Road right-of-way donation from the Landfill Board on
5/11 agenda. She and I agreed we might want to wait until
5/25 or even the first meeting in June, just so we don't
discuss Rutrough Road again at the next meeting. Is that O.K.
with you also?
Mary Allen
4/30/93
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P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTYADMINISTRATOR BOARDOFSUPERVISORS
ELMER C. HODGE H. ODELL "FUZZY" MIN NIX, CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
(703) 772-2004
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
B
B
May 3 , 19 9 3 ERIAL D STRICT
HOLLINS MAG
ST
EDWARD G. KOHINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Mr. Jeffrey A. Echols, Resident Engineer
Virginia Department of Transportation
P. O. Box 3071
Salem, Virginia 24153
Dear Jeff:
Several of the County Supervisors still have questions about
why we had to address the inclusion of Rutrough Road on the list for
revenue sharing projects at their meeting on April 27. There is a
significant enough question that I need your help to explain it to
the Board in executive session on May 11.
Executive session will be held about 5 p.m. and if you could be
present, I would sincerely appreciate it. I understand that you and
Arnold Covey are also working on a letter of explanation. While I
a -----;ate that, I think it would be very helpful to have you
~ ~~ ~ -~+omhers can ask you any questions they may
/ ~.~~~ ~ ;ave me when you and Arnold and I met
Qle. If you could simply share that
resolve this whole matter.
you on May 11.
Very truly yours,
1 r~
Elmer C. Hodge
County Administrator
cc - Board of Superv~~.,~..
Mr. Paul M. Mahoney, County Attorney
Mr. O. Arnold Covey, Director; Engineering and Inspections
Department
Ms. Mary H. Allen, Clerk; Board of Supervisors
® Recycled Paper
ROANOKE VALLEY RESOURCE AUTHORITY
3433 Brambleton Avenue, SW
Roanoke, Virginia 24018 ~- ~ ~
(703) 772-2130
~_~".
April 12, 1993 ~ "~ ~'°~ ~
Mr. Elmer C. Hodge
County Administrator
P.O. Box 29800
Roanoke, V A 24018
RE: Landfill Policies
Dear Elmer:
Attached is a memo I wrote to Terry Harrington for a determination of whether or not
the proposed changes would need to be heard by the Planning Commission. His answer was no.
However, Terry and I both agree the Board of Supervisors may want to make a decision, if you
feel there is a need for Board approval.
Along with the attached changes several other items need to be discussed also. The
following is a brief description of each:
1. Ash delivery by Salem, by way of Bradshaw Road.
2. Asbestos delivery by way of Bradshaw Road.
3. Groundwater sampling limited to wells within 5000' of landfill disposal area.
This is a clarification.
I would like to discuss these issues with you to get your advice on how we need to
proceed.
Sincerely,
~~r-ter--~
John R. Hubbard, P.E.
Chief Executive Officer
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Attachment
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- _ - ,
County of Roanoke
Department of Planning and Zoning
Memorandum
TO: John Hubbard
FROM: Terry Harrington
DATE: April 2, 1993
RE: Landfill Policy Revisions
I have reviewed the proposed revisions to the Smith Gap
Landfill Property Protection Policies. As these proposed changes
are confined to the policy portions of the "Permit Conditions and
Operating Policies" approved several years ago, Planning Commission
review of these recommended changes is not required.
I would suggest that you take these proposed changes directly
to the Board for their review and approval.
Please let me know if you have any questions.
cc: Elmer C. Hodge
ROANOKE VALLEY RESOURCE AUTHORITY
3433 Brambleton Avenue, SW
Roanoke, Virginia 24018
(703) 772-2130
March 29, 1993
Mr. Terry Harrington
Planning & Zoning
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018
RE: Roanoke Valley Resource Authority
Landfill Policies
Dear Terry:
As part of the permit issued by the Roanoke County Board of Supervisors, several
policies were attached that specified certain operating rules. The Resource Authority is
considering modifications to the policies and would like a determination of what process is
required, if any at all, to enact such changes.
I have attached a copy of the Property Protection Policy that shows the proposed changes
as shaded. In general, the changes are:
1. Changes "Resident" to "Owner".
2. Clarifies the need to provide Roanoke Valley Resource Authority with "Right of
First Refusal" .
3. Offer must be 8096 of assessed value.
4. Provides Roanoke Valley Resource Authority 60 days in lieu of 30 days to
exercise option.
5. Protected area only covers portion within 5000 feet.
6. Increases allowable value of assessment to be 10596 in lieu of 10096 of value.
7. Establishes standazd appraisal method.
8. Requires property owner to provide cleaz title.
9. Clarifies "heir".
I would appreciate your thoughts and guidance and will be glad to discuss these in more
detail, if needed. Your assistance is appreciated.
Sincerely,
-3a4-~r~
John R. Hubbazd, P.E.
Chief Executive Officer
Draft Property Protection Policy
3-25-93
PROPERTY VALIIS PROTECTION
A second major concer
landfill site is the potenti
is particularly true since
majority of their assets.
their property values will ~
-~---~---..~_.W
= deletion
.,
~'°'~ = addition
1. The responsible Landfill Agency will take all necessary
actions as required by federal, state or local laws or
regulations, including landfill permit conditions, to
..,. = a,...~..
insure - ~~'.:~" surrounding the landfill s to
that their propertyva`~ues will not be adversely impacted
by the landfill.
2 . An re~s i-d _ ~: '~ __'_„^_ ~ ~• ""'~"~'~. property
within 5, 000 feet of the landfill si~~ rc~e~r~ori November
1, 1992, may be eligible for compensation if they can
prove their ~?ropert~ was devalued as a result of the
~ ktK.++>• \,+}} w ::H•\';OF>' >:w5..:>?P»MY)6:,O-D>)U: Y>" ?M>.W!O%Y.i?»' >' 4 >.. v~. `YYIW Y.OT}1P:"• }} }vM, I.r
lan f ~±~~:.. .........................._._...h.>. __..,.Y.:...:;:.v..~ 3~ <~.,.~~.2.2.i..vC4.l,.{it:+r:..~F6~4 a92 ~~<.Y.6UfYJuLfi
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under
Any ~i~e~e ~,,,,. s _,.,.,. _,,.,~,~. ~~t3:>~: ~~ property
~:~ x•
within the rail corridor on December 3~9~'1, may be
eligible for compensation if they can prove their
propert was devalued as a result of the rail spur. Only
that•::~~>~ property, or portion thereof, and improvements
existing on December 3, 1991, that lies within the rail
corridor boundaries will be covered by this policy. This
policy will become effective on the date that
construction begins on the rail spur.
3. The ~ must establish the value of the
,~.,~r~~
affec ed roperty just prior to the sale date
~ ~~~ : ~ :, ~;ppra#sed Value) by either
~ the current Roanoke County or
by use of ~:,. ,A'•..
Montgomery County ~ ~ ~:~' : ~~~~~~ ~ . ~~"~~ ~:~> ~ assessments; or,
°`'°`"'~ surroundin the
n of ~~E g
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al devaluation of~"t'ir property. This
people's homes usually represent the
``'_`~~'~~~"'~°' must be assured that
~i<n . ~ ._..... ._.. ~.. . r v ~...ay/,.Yfrr ~~~iiryl.'.fi`rf
Draft Property Protection Policy
3-25-93
(ii) obtaining
Certified Appr
an appraisal
- -- ~,..
Landfill AQencv will Dav 50~ of the
ie responsible
of the initial
4. Any ~~ti ~~ who sells their pro~ert for an amount
(Sale Value) w~ic~i is less than the ~:' '
Value determined under paragraph 3 . w:I~~~e igible for
compensation from the responsible ~andfill Agency for the
amount of this difference, subject to the following
conditions:
a. The responsible Landfill Agency must ~Vros~ be liven
the " i ht of First efusa " to bu an ro ert • . ~~~`
{~ ::: ,:: :. :: +..~ ~ :::: ~> ... for which a :: <:...: ~ .:~<:: ~ ~..~ .. : ; •:: ona
i e o fer o purchase has been receive ~::`;~ .~..::__.:: ~ •~:
an
b. The responsible Landfill Agency mast ~~ ~~~a~ '-~~~.;.;,:'''.`~.',~~"~.,;;'`~
LOC\ l4' V0941:A'~ • :~p?P0:{' MC4+M`~`CtAA~~44+'~Y Yh ~ qi~S:•+v~\i+'r..'
~.. ~:<; ::CCU ~ t,,,~;.:<<~ : t~::::~~: ~. ` ~>::.,:° .. '°``<;:..' . r"~gh s
' exercise ~'•~
un"~er~~ raaraoh~'~~i~ in ~3~9 davs o~ the date
se orrer
2
Draft Property Protection Policy
3-25-93
c.
d.
5. The foregoing ~ .:.` ~~ ~.: ~ ~~_.=~_wt to compensate -^^~a^„`^
r .Gti;c:'~6f/!
for loss in proper y values will only apply to properties sold
before the termination date, which fs defined as ea s after
the date the landfill is closed. heirs of -^^~a^~`^
qualifying under
compensation under
W111 be e1lglAle zor
of this ~ age-~-.
6. Any ~ ~~ who is eligible for compensation for
property devalua ion under the foregoing terms of this ~ q;'
~~=.=~c„` will also qualify for reimbursement of the fol~ow~nq
expenses:
a. a^^:a^-`^ :: or renters will receive reasonable
Moving Expenses o move to a new location with 25 miles
of existing residence. Moving expenses are limited to
the costs of transporting household goods and require
three (3) written quotes approved by the Landfill Agency.
Payments are to be made within 60 days of approved
expenses.
b. *~^^,a^-~`^ ~: or renters will receive reimbursement
for the In Brest Differential between their existing
mortgage loan and any new loan assumed on any replacement
property within 25 miles of existing residence. This
reimbursement will be defined as the present value of the
remaining principal payments, discounted at the
difference between the interest rates on the original
3
Appraisal shall take into account condition of property.
.._ ' ~ .
Draft Property Protection Policy
3-25-93
loan and on the replacement loan. Payments to be made
within 60 days of the new loan closing.
7. It shall be the responsibility of the -~~~ ~ to carry
adequate property insurance to cover any loss hazar s. In the
event that a total loss does occur, the Landfill Agency will
compensate the -~~~~ who alifies under the
preceding terms of this .~:) for the difference
between the Assessed Value and e ~ nsurance Settlement.
However, if the Insurance Settlement is for any amount less
than the Sale Value, the amount of compensation will be the
difference between the Assessed Value and the Sale Value. For
purposes of this provision, the Sale Value is understood to be
the Replacement Value of the property on the date of the
insurance loss.
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