HomeMy WebLinkAbout11/17/2009 - Adopted Board RecordsATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION 111709-1 FOR APPROVAL OF COUNTY-STATE
AGREEMENT WITH THE VIRGINIA DEPARTMENT OF
TRANSPORTATION FOR THE MERRIMAN ROAD ROUNDABOUT
PROJECT
WHEREAS, Title 33.1 of the Code of Virginia providesforthe availabilityoffundsfor
implementing approved improvements to public streets to enhance and promote continued
public safety along public streets; and
WHEREAS, Roanoke County is desirous of administering this local project,
consisting of the construction of a new roundabout on Route 613, Merriman Road at the
intersection of Meadowlark Road, Route 1564, designated by VDOT as project number
0613-080-773 (UPC #94796), for the purpose of improving that section of Route 613,
Merriman Road: and
WHEREAS, the Commonwealth Transportation Board has approved this project;
and
WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the
cost of this project to be $1.2 million; and
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of
Supervisors hereby authorizes the County Administrator or his designee to enter into a
County-State agreement allowing the County to advertise, bid, award, and administer the
construction contract for certain road improvements to Merriman Road (Project # 0613-
080-773 (UPC #94796) for the construction of a roundabout on Merriman Road and for
Page 1 of 2
associated intersection irnprovements, said contract to be on a form approved by the
County Attorney.
on motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Church, Elora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A COPY TESTE:
ti
ec y R. Me or
Clerk to the Board of Supervisors
cc: George Ilv. Simpson III, P.E., County engineer
Paul Mahoney, County Attorney
Page 2 of 2
ACTION N0. A-111709-2
ITEM N0. F-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGIN IA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2009
AGENDA ITEM: Appropriation of $15,250 from the Asset Forfeiture Account for
a Site Feasibility Study for the Proposed Criminal Justice
Academy
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
Ray Lavinder
Chief of Police
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In 2008, Roanoke County established its own Criminal Justice Academy to provide training
programs for the Roanoke County Police Department, the Roanoke County Sheriff's Office,
the Emergency Communications Center staff, and the Western Virginia Regional Jail.
Since its inception, the Academy has operated out of the Roanoke County Public Safety
Center on Cove Road, which was not designed for this added function. This situation has
resulted in crowded conditions at times, and will ultimately result in undue wear and tear on
the Public Safety Center. In order to correct this condition, staff has investigated several
possible locations for the construction of a Criminal Justice Training Academy facility. One
potential site that seems feasible on face value is the site owned by the Roanoke County
School Board located between Ponderosa Drive and the entranceto the Roanoke County
School Administration Center, which is adjacent to the Public Safety Center on Cove Road.
To that end, County Administrator Clay Goodman has discussed the possibility of using
this site with School Board members and School Superintendent Dr. Lorraine Lange.
They, in turn, have given verbal permission for the County to do a preliminary engineering
study to determine the feasibility of using the site.
Page 1 of 2
County staff has interviewed three architectural and engineering firms and have chosen
Lumsden and Associates to perform the study, for a fee of $15,250. The scope of the
study is divided into two phases.
Phase one consistsof a reviewoftopographicaland grading issues, adimensional layout,
availability of utilities, and storm water managementdesign optionswhich will include the
feasibility of using green technologies such as pervious paving and rainwater harvesting.
The cost for this phase is $7,500. The second phase, if phase one shows that the site can
be used, is to prepare a surveyand plat, provide 8 soil borings and geotechnical analysis,
and necessary laboratory testing. The second phase will cost $7,750, bringing the total
cost to $15, 250.
FISCAL IMPACT
The $15,250 appropriation is requested to come from the asset forfeiture account of the
Roanoke County Police Department. The specific source of the funds is the $2.8 million
dollars awarded to Roanoke County by the federal government from the ITT settlement.
The use of these funds for the construction of the Criminal Justice Academy has been pre-
approved by the federal government. No general fund dollars are planned to be used for
this project.
Staff Recommendation
Staff recommends the appropriation of $15,250 from the Asset Forfeiture Account for the
preliminary engineering site feasibility study for the Criminal Justice Academy project.
VOTE:
Supervisor Church motion to approve the appropriation.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: James R. Lavender, Chief of Police
Daniel R. O'Donnell, Assistant County Administrator
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION N0. A-111709-3
ITEM N0. F-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2009
AGENDA ITEM: Appropriation of funds in an amount not to exceed $100,000
from the Asset Forfeiture Account for Environmental
Maintenance at the Roanoke County Firing Range
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
Ray Lavinder
Chief of Police
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Earlier this year, the Roanoke County Firing Range was closed due to the need to maintain
and upgrade the facility. The facility opened approximately nine years ago and earthen
areas adjacent to targets need to be rebuilt. Maintenance is also necessary on the shoot
house and other components of the facility dueto normal wearand tear. The firststep in
the upgrading process is to remove the lead from bullets fired at the facility that are lodged
in the ground and walls of the shoot house. To that end, the Police Department has
obtained a survey of areas that need lead removal. Based on this survey, the Purchasing
staff and Police Department have solicited proposals for the removal of the lead and the
stabilization of the soil to eliminate and possible leaching of anyremaining lead residue into
the ground. The estimated cost for the lead removal is approximately $90,000 based upon
the proposal from the firm we are currently negotiating with. This firm has a strong track
record of successfully completing similar projects throughout the United States. We are
requesting an appropriation of $100,000 in order to provide an additional contingency
Page 1 of 2
should unforeseen cost arise during the maintenance process. Any fund remaining in this
budget would be re-appropriated for the actual rebuilding of the firing range after the
environmental maintenance is completed.
Fiscal Impact
Staff is requesting that the funds be taken from the Asset Forfeiture Account controlled by
the Police Department. Specifically funds would come from the $2.8 million ITT settlement
awarded to the County by the federal government. The federal government has approved
the use of these funds for this purpose. No general funds will be used.
Staff Recommendation
Staff recommends the approval of the appropriation of $100,000 from the Asset Forfeiture
Account for the environmental maintenance of the Roanoke County Firing Range.
VOTE:
Supervisor Church motion to approve appropriation.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: Daniel R. O'Donnell, Assistant County Administrator
James R. Lavinder, Chief of Police
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION N0. A-111709-4
ITEM N0. F-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2009
AGENDA ITEM: Request to approve a Change Order with Arcadis, Inc. in the amount
of $31,152
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Construction of the Green Ridge Recreation Center is progressing well and will be open to the public
by January 1, 2009, as scheduled. Our overall project budget is in excellent shape, and we expect
to completethe project underbudget. Due tosome minorconstructiondelays, weneed to keep our
construction management firm on site for 30 days longer than originally scheduled, until the end of
November, to ensure that all finishes, punch list, and life safety items are accomplished with the
quality that our citizens deserve. The change order to keep Arcadis staff on site is in the amount of
$31,152. We are in the process of negotiating a credit to cover these costs with Firstchoice Public
Private Partners, the builders of the facility. However this change to the Arcadis contract, combined
with previous administratively approved changes, will exceed the original contract amount by slightly
more than 25%, necessitating Board of Supervisors approval underVirginia law.
A summary of the changes made to the Arcadis contract to date is as follows:
Original Arcadis contract amount $858,392
Previously approved changes
Special Inspections 189,302
Design reviews and coordination 25,000
Requested change for additional 30 days on site 31,152
Total contract after changes $1,103,846
Page 1 of 3
The largest previously approved change came from arranging with Arcadis to subcontract legally
required special inspections. Special inspections and laboratory testing were provided for site work
and foundations, structural steel, mortar, concrete, and other materials as required bythe building
official in accordancewith the building code. We also contracted forindependent roofing inspections
to be performed during installation. To ensure proper coordination between the contractors and
special inspections firm, Arcadis was asked to subcontract the special inspections firm and hired the
firm CTI, a special inspections firm with a solid reputation. Procuring the the special inspections firm
through the Arcadis contract ensured the legally required separation between the special
inspections firm and the general contractor in a design-build project, and helped to expedite the
inspections schedule.
The other change previously approved, for additional design review and coordination, was
necessary to ensure that the design was of the quality the County desired. Arcadis worked diligently
with the Parks, Recreation and Tourism staff and the Firstchoice project architects to guarantee the
design was exactly what was required for optimum quality and operating efficiency. Optimizing the
design in this fashion ensures that the facility will be efficient to operate in the long run. These
changes were approved administratively as theywere underthe 25% change order limit and well
within the project budget.
Fiscal Impact
The immediate source for the Arcadis change is the project contingency. We are currently
negotiating a credit from Firstchoice Public Private Partners in the amount of $55,000, which we
plan to use to reimburse the project contingency for this cost. Therefore, there will be no additional
cost to the County forthis change once a change orderto the Firstchoice contract to process this
credit transaction is completed. After the Firstchoice credit is processed, there will be approximately
$294,000 remaining in the project contingency, which is more than sufficient to complete the project.
Staff Recommendation
Staff recommends the approval of a change order in the amount of $31,152 with Arcadis to be paid
from the project contingency.
VOTE:
Supervisor Flora motion to approve change order.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
Page2of3
cc: Daniel R. O'Donnell, Assistant County Administrator
Pete Haislip, Director of Parks and Recreation and Tourism
Rebecca Owens, Director of Finance
Page3of3
ACTION N0. A-111709-5
ITEM N0. F-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 17, 2009
Presentation of the results of operations forfiscal yearended
June 30, 2009, and the appropriation of $1,319,479 for year-
end items to include $1,000,000 to the Roanoke County Public
Schools, $159,903 for renovations to the existing jail and
$159,576 for Fire and Rescue
Rebecca E. Owens
Director of Finance
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
KPMG LLP completed their audit of the financial operations of the County of Roanoke and
the County of Roanoke Public Schools for the year ended June 30, 2009. The Audit
Committee met this afternoon to review the results of the year's operations and the
management letter comments from the auditors. The Comprehensive Annual Financial
Report will be distributed to the Board of Supervisors as soon as it is received from the
printer in December 2009.
The fiscal year2008-2009 presented many challenges with the state budget shortfall and
evidenceofadecliningeconomy. Mid-year budgetamendmentstotaling$6.9millionwere
made as a result of projected declines in the personal property taxes, sales taxes, meals
taxes, interest income, and downward revisions of state revenues as Virginia struggled with
its own budget shortfall. Had the County notadjusted the budget, the Countywould have
ended the year with a $4 million dollar deficit. Fortunately, the steps the County took,
coupled with the use of one-time reserves, worked and June 30, 2009, was favorable for
both the County and the Schools. Below is the detailed information for both the County
and Schools regarding the results of operations for fiscal year ended June 30, 2009:
Page 1 of 3
Results of Operations of the County of Roanoke for the Year Ended June 30, 2009:
Revenues of the County of Roanoke for the Year Ended June 30, 2009:
The County operations for the year ended June 30, 2009, resulted in general fund
revenues of $2,884,795 over budget. While many of the local tax revenues and interest
income deteriorated as a result of the declining economy, the personal property did not
decline at the rate we had predicted. Personal property is one of the most difficult revenues
to predict because the numbers are not complete until the final bills are mailed and
collected in June. During the year, the SchoolsgavetheCounty$1 millionto helpwith our
projected deficit. In light of our year-end numbers and since the schools receive part of
their funding from the state with deeper cuts on the horizon, this $1 million will be returned
to the Schools. Also, $159,903 was collected from Salem forthe boarding of prisoners and
will need to be appropriated for existing jail renovations and $159,576 collected from fee
for service will need to be appropriated to Fire and Rescue, leaving a balance of
$1,565,316 asshown onAttachment I. Adetailed analysisofthegeneralfund revenues is
outlined in Attachment II.
Prior to fiscal year 2005-2006, the School Board and Board of Supervisors adopted a joint
funding policy to provide for a sustainable funding stream for school and county capital
improvements in future years. The policies for use of general fund revenues and
expenditures in excess of budget at yearend designates portions of year-end balance for
major and minor capital projects as well as to the general fund unappropriated balance.
Based upon these policies, staff recommends the $1,565,316 to be added to the General
Fund Unappropriated Balance. This will increase the General Fund Unappropriated
Balance from $17,493,808 to $19,059,124 at June 30, 2009, which is 10.2% of the 2009-
2010General Fund Revenues as shown on Attachment III. The policy range for 2009-
2010was 9.5%-10.5%. No action is required from the Board for these funds to close to the
unappropriated balance.
Expenditures of the County of Roanoke for the Year Ended June 30, 2009:
Departmental expenditure savings amounted to $1,547,866 asshown onAttachment IV.
These savings are the result of departments delaying purchases, travel and training, and
the hiring of vacant positions.
Based upon the policy for use of unspent expenditure appropriations at year end,
departments are able to request up to 60% of the savings within their own department for
special purchases and programs approved by the County Administrator and the remaining
reverts to the Minor County Capital Reserve for future projects. Based upon this policy,
staff recommends the following appropriations:
• $409,080 to be appropriated to departments for rollovers
Page 2 of 3
• $1,138,786 to be appropriated to the Minor County Capital Reserve
Attachment V is afive-year summary of County and Schools revenue and expenditure
savings.
Results of Operations of fhe Roanoke Counfy Public Schools for fhe Year Ended
June 30, 2009:
Attachment VI is the report for the School Operations year end for June 30, 2009. The
School Board will take action to approve this report attheir November 12, 2009, meeting.
The Schools ended the year with a surplus of $4.6 million. No action is required by the
County Board.
STAFF RECOMMENDATION:
The Board has previouslyapproved, eitherbypolicyorboardaction, theabove items noted
and the only actions required by the Board are:
1. Appropriate $159,903 for renovations to the existing jail
2. Appropriate $159,576 for Fire and Rescue
3. Appropriate $1,000,000 to the Roanoke County Public Schools System
VOTE:
Supervisor Altizermotion to approve the above appropriations.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: Rebecca Owens, Director of Finance
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION 111709-6 APPROVING JOINT USE STORM WATER
MANAGEMENT AGREEMENT WITH THE COMMONWEALTH OF
VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT), HIDDEN
VALLEY HIGH SCHOOL REGIONAL FACILITY
WHEREAS, the Virginia Department of Transportation has requested to use the
Roanoke County regional stormwater management facility at Hidden Valley High School
for the improvements to McVitty Road (State Route 1662) and Old Cave Spring Road
(State Route 1663); and
WHEREAS, this joint use would address storm water management on a regional
basis pursuant to Roanoke Valley Regional stormwater Management Master Plan; and
WHEREAS, this joint use results in a better use of land, public funds and
resources and is a comprehensive approach to addressing water quality and flooding in
the Mudlick Creek watershed.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County hereby authorizes the County Administrator or his designee to enter into a Joint
Use Storm Water Management Agreement with the Commonwealth of Virginia,
Department of Transportation for the joint use of the regional storm water management
basin located at Hidden Valley High School for the purpose of accommodating storm
water runoff/overflow as it impacts the Mudlick Creek watershed, said agreement to be
on a form approved by the County Attorney.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resol~~tion, and carried by the
following recorded vote:
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS; None
ABSENT; Supervisor Moore
A COPY ~f ESTE:
~C.~ ~
Becky R. Mea r
Clerk to the Board of Supervisors
cc: George W. Simpson, III, P. E. County engineer
Paul Mahoney, County Attorney
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2009
ORDINANCE 111709-7 AUTHORIZING QUITCLAIM AND RELEASE TO
THE COMMONWEALTH OF VIRGINIA OF A 20' PUBLIC UTILITY
EASEMENT CONVEYED TO ROANOKE COUNTY AND SHOWN IN
PLAT BOOK 9, PAGE 62 AND NOW LYING WITHIN THE
BOUNDARIES OF ISABEL LANE CREATED BY SUBDIVISION PLAT
OF RIVERLAND VINEYARDS IN PLAT BOOK 31, PAGE 01, CATAWBA
MAGISTERIAL DISTRICT
WHEREAS, in order for Isabel Lane to be accepted into the state secondary road
system, the Virginia Department of Transportation (VDOT) requires that the right-of-way
be free and clear of any third party rights or encumbrances; and,
WHEREAS, VDOT requires quit-claim and release to the Commonwealth of
Virginia of all existing easements within the boundaries of Isabel Lane, namely a 20'
public utility easement (PUE), conveyed to the Board of Supervisors of Roanoke
County, Virginia, from Green Hill Associates by plat dated March 26, 1976, and
recorded in the Clerk's Office of the Circuit Court of Roanoke County in plat book 9,
page 62; and,
WHEREAS, Isabel Lane was created by subdivision plat for Riverland Vineyards,
recorded in plat book 31, page 01, and the subject public utility easement now lies
within the boundaries of Isabel Lane; and,
WHEREAS, it will serve the interests of the public to have Isabel Lane accepted
into the state secondary road system and this release, subject to the issuance of a
permit and other conditions, will not interfere with other public services and is
acceptable to the affected Roanoke County departments.
Page 1 of 3
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on October 27, 2009, and the
second reading and public hearing was held on November 17, 2009.
2. That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the interest in real estate to be released is hereby made available for
other public uses by conveyance to the Commonwealth of Virginia for acceptance of
Isabel Lane into the state secondary road system by the Virginia Department of
Transportation (VDOT).
3. That quit-claim and release to the Commonwealth of Virginia of that
portion of a 20' public utility easement, conveyed to the Board of Supervisors of
Roanoke County, Virginia, from Green Hill Associates by subdivision plat dated March
26, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in
plat book 9, page 62, now lying within the boundaries of Isabel Lane as created by
subdivision plat for Riveland Vineyards, recorded in plat book 31, page 01, and being
further shown on Exhibit A attached hereto, is hereby authorized subject to the following
conditions:
a. VDOT issuance of a permit for the water andlor sewer lines or pipes, and
any related appurtenances or facilities.
Page 2 of 3
b. ~fhe facilities located within the 5D-foot right-of-way for Isabel Lane, as
shown on the above-referenced plats, may continue to occupy the street
or highway in the existing condition and location.
c. This release is for so long as the subject section of Isabel Lane is used as
part of the public street or highway system.
4. ~fhat the subject portion of easement is not vacated hereby and shall
revert to the County in the event of abandonment of the street or highway.
5. ~fhat the County Adrr~ir~istrator, or an Assistant County Adrriir~istrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
6. ~fhat this ordinance shall be effective on and from the date of its adoption.
0n motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A CD PY "f ESTE:
Becky R. Mea or
Clerk to the Board of Supervisors
cc: Vllilliam Driver, Director of Real Estate Val~~ation
Pa~~il Mahoney, County Attorney
Philip Thompson, Deputy Director of Plar~r~ing
Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development Services
Page 3 of 3
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ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION .111709-8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM L-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
Thatthe certain section of the agenda of the Board of Supervisors for November 17,
2009 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in
as to each item separately setforth in said section designated Items 1 through 7 inclusive,
as follows:
1. Approval of Minutes -March 24, 2009; April 14, 2009
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to David L. Flynn, Roanoke County Police Department, upon his
retirement after more than twenty four years of service
3. Request to accept and appropriate a grant administered by the U. S. Department
of Justice's Bulletproof Vest Partnership in the amount of $16,237.50
4. Request to accept and appropriate a Criminal Justice Information Technology
Improvement grant in the amount of $49,900 from the Byrne Justice Assistance
Grant (JAG) Program
5. Request to establish a Police Training Facilities Fund
6. Resolution to accept Eagle Crest Drive and Piney Ridge Drive into the Virginia
Department of Transportation (VDOT) Secondary Road system
7. Confirmation of appointments to the Capital Improvement Program Review
Committee
That the Clerk to the Board is hereby authorized and directed where required bylaw
Page 1 of 2
to setforth upon any of said itemsthe separate vote tabulation foranysuch item pursuant
to this resolution.
~n motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A COPY TES~i•E:
Becky R. Me or \
Clerk to the Board of Supervisors
Page 2 of 2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION 111709-8.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID L.
FLYNN, ROANOKE COUNTY POLICE DEPARTMENT, UPON HIS
RETIREMENT AFTER MORE THAN TWENTY FOUR YEARS OF SERVICE
WHEREAS, David L. Flynn was employed by Roanoke County on April 20,1985, as
a Police Officer; and
WHEREAS, Mr. Flynn retired from the Roanoke County Police Department as a
Police Officer/ Criminal Investigator on November 1, 2009, after twenty four years and six
months of service; and
WHEREAS, Mr. Flynn, through his hard work and dedicated efforts, performed a
crucial role in protecting the lives and property of the citizens of the County by honorably
serving as a Police OfficerlCriminal Investigator; and
WHEREAS, Detective Flynn was instrumental in solving hundreds of felony crimes
and arresting the perpetrators of those crimes, solving not only the offenses they had
committed but preventing them from harming even more victims; and
WHEREAS, Detective Flynn believed deeply that he should strive to share his
knowledge of the job with less experienced officers, turning nearly any crime scene into an
impromptu classroom where he taught other officers the skills they needed to better
perform their own duties; and
WHEREAS, Detective Flynn, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens
NOW, THEREFORE, BE IT RESOLVEDthatthe Board of Supervisorsof Roanoke
Page 1 of 2
ACTION N0. A-111709-8.b
ITEM N0. L-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2009
AGENDA ITEM: Request to accept and appropriate a grant administered by the
U. S. Department of Justice's Bulletproof Vest Partnership in
the amount of $16,237.50
SUBMITTED BY: James R. Lavinder
Chief of Police
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Police Department was awarded a Bulletproof Vest Partnership Grant in the amount of
$16,237.50 of federal funds, which provides funds to assist in the purchase of protective
vests for law enforcement and correctional officers. The period for this grant funding is
April 1, 2009 through September 30, 2011.
FISCAL IMPACT:
The grant requires a fifty percent match, which provides for half the cost of each vest up to
a total of $16,237.50. Funds are available in the Police Department Uniform Division.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends accepting and appropriating the Bulletproof Vest Partnership grant in
the amount of $16,237.50.
Page 1 of 2
VOTE:
Supervisor Altizermotion to approve appropriation.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: James R. Lavinder, Chief of Police
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION N0. A-111709-8.c
ITEM N0. L-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 17, 2009
Request to accept and appropriate a Criminal Justice
Information Technology Improvement grant in the amount of
$49,900 from the Byrne Justice Assistance Grant (JAG)
Program
Gerald S. Holt
Sheriff
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On October 23, 2009, the Roanoke County Sheriff's Office was awarded a Criminal Justice
Information Technology Improvement grant of federal funds in the amount of $49,900 from
the Byrne Justice Assistance Grant (JAG) program. This grant will provide funds to help
covercosts associated with the improvements being implemented in the Main Control room
of the jail. These improvements are needed due to the equipment (cameras, monitors,
computers) being antiquated and the parts no longer available to continue to cripple this
system along.
FISCAL IMPACT:
The Byrne JAG program requires a match of 25% ($12,475). Funds are available in the
Sheriff Department jail renovations capital account.
ALTERNATIVES:
None
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends accepting and appropriating the Criminal Justice Information
Technology Improvement grant from the Bryne JAG Program in the amount of $49,900 to
the Sheriff Department.
VOTE:
Supervisor Altizermotion to approve appropriation.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: Gerald S. Holt, Sherriff
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION N0. A-111709-8.d
ITEM N0. L-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 17, 2009
Request to establish a Police Training Facilities Fund
James R. Lavinder
Chief of Police
Dan O'Donnell
Assistant County Administrator
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In July 2009, Roanoke County suspended operations at the Firearms Range and Driving
Range. This provided an opportunity to clean the existing Firearms Range and make
improvements for future use. Operations at the Driving Center were temporarily suspended
while changes were being made to address modifications to the Firearms Range.
The plans for the future operation of these facilities include the rental and lease to other
law enforcement agencies for driver training, firearms training and qualifications.
Revenues may be generated by payments from any outside entity for use, maintenance
and capital, transfers, and other contributions. Expenditures may include, but are not
limited to, equipment, maintenance, training, and capital items.
The funds in the Police Training Facilities Fund will be used for expenses directly related to
the training facilities. At this time, an account will be established for the Roanoke County
Firearms Range and Laurel Mountain Driving Center. The Police Department will be
responsible for planned expenditures of the training facilities.
Page 1 of 2
Staff requests approval to establish a Police Training Facilities Fund to maintain the
revenues and expenditures associated with the training facilities.
FISCAL IMPACT:
Funds in the Police Training Facilities Fund will roll 100% at year end to the Police Training
Facilities fund. Appropriations outside of the budget processwill be broughtto the Board
for approval. Existing balances in the current accounts would transfer into this fund.
STAFF RECOMMENDATION:
Staff recommends approving the request to establish a Police Training Facilities Fund.
VOTE:
Supervisor Altizer motion to approve the request to establish a Police Training Facilities
Fund.
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: James R. Lavinder, Chief of Police
Daniel R. O'Donnell, Assistant County Administrator
Rebecca Owens, Director of Finance
Page 2 of 2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION 111709-8.e TO ACCEPT EAGLE CREST DRIVE AND
PINEY RIDGE DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
WHEREAS, the streets described on the attached Addition Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention, which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, We, the Board of Supervisorsof Roanoke
County, Virginia do hereby request the Virginia Department of Transportation add the
street(s) described on the attached Additions Form AM-4.3 to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision
Street Requirements, after receiving a copy of this resolution and all outstanding fees and
documents required of the developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 2
on motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A COPY TESTE:
1
Becky R. Me or
Clerk to the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Rebecca Owens, Director of Finance
Teresa Becher, Transporation Engineering Manager
Brian Epperly, Transporation Engineer
Virginia Department of Transportation
Page 2 of 2
EXHIBIT A
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ROADUVAY
aESCR1PTI0N LENGTH ROVII VIIIDTH SERVICES
Miles Feet Feet Hauses
Eagle Crest Drive; From: Buck Mtn Rd route fi79 } to Piney
Ridge Drive 0.21 40 30 14
Piney Ridge Drive; From: Eagle Crest Drive East to the
END of its cui-de-sac 0.14 4D 30 11
Piney Ridge Drive; From: Eagle Crest Drive West to the
END of its cul-de-sac D.06 40 30 l
ROANOKE COUNTY
ACGEPTANCE OF EAGLE CREST DRIVE AND PINEY
DEPARTMENT OF RIDGE DRIVE INTO THE VIRGINIA DEPARTMENT OF
COMMUNITY DEVLOPMENT TRANSPORTATION SECONDARY SYSTEM
PROPOSED ADDITION~S~ IN GREY
~~
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~, ~_ EXHIBIT AM-4.3-1
E4 ~~~;s~~l~ ~tior~ ot'tlic; gov~~~~~ing body ado~~ttid ~ ~ o~~~~:~be~• 17~ 2~i0~
~ ~ ~r~~~~ ~~~ ~a~~ ~ g~ ~~'~~. ~~{~~.~.r~~~~~,~s ~~~a~~f ~~
~~~a~¢;~~~~u~d~~~~i~~ Hidden Rid e
T e Chan a to the Seconda S stem of State Hi hwa s: Addition
The following additions to the Secondary System of State Highwa s, ursuant to the statuta r ' '
Y P ry p ov~szon or
provisions cited, are hereby requested; the right of way for which, includin additional easements f
. g or cuts, fills
and drainage, as required, ~s hereby guaranteed:
~~~~'~~ '°~ ~~~~'~~~ New subdivision street
~;~~z~~E~s ~;s3 ~;a~i~~ fit ~ir~~~~E~3 ~~~~~~~:: §33.x.-ZZ9
~t~~~t ~a~~ a~~f~~ ~~~~~ ~~m~~~
~ Eagle Crest Drive, State Route Number 2045
Dld Route Number: 0
• From: Buck Mountain Rd ---...~.... --- .4 ..._ y--
To: Piney Ridge Circle, a distance of: 0,21 miles,
Right of Way width (feet) _
Piney Ridge Drive, State Route Number 204b
DId Route Number: 0
• From: Eagle Ridge Drive Easts .... _- ~- _._ ~..._-. -- w_ ._. _.. _...._ .....~ _..._ .._.
To: Cul -de -sac, a distance of; 0.14 miles,
Right of Way width (feet) _
Piney Ridge Drive, State Route Number 204G
Did Route Number: 0
• From: Eagle Crets Drive west ....... _ ._..._ ....
To: cul-de-sac, a distance of 0.06 miles,
Right of way width feet}
~'LC~1' ,=G~rm r~w4~~~.~ ~ ~r~~1~±~;~, ~~aa~i ~~~:3~~~r~-~?~s;nt Givia~~~:
Page ] of 1
ACTION N0. A-111709-8.f
ITEM N0. L-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2009
AGENDA ITEM: Confirmation of appointments to the Capital Improvement
Program Review Committee
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPROVED BY: B. Clayton Goodman, III
County Administrator
SUMMARY OF INFORMATION:
Capital Improvement Program Review Committee (appointed by District)
Supervisor Flora appointed Becky Walter to represent the Hollins Magisterial District.
Confirmation of the appointment was placed on the Consent Agenda.
Supervisor Altizer appointed Jason Peters to represent the Vinton Magisterial District.
Confirmation of the appointment was placed on the Consent Agenda.
VOTE:
Supervisor Altizermotion to approve confirmation of appointments
Motion Approved
Yes No Absent
Ms. Moore ^ ^ ~
Mr. Church ~ ^ ^
Mr. Flora ~ ^ ^
Mr. McNamara ~ ^ ^
Mr. Altizer ~ ^ ^
cc: Brent Robertson, Director of Management and Budget
ATA REGULAR MEETING QF THE BQARD QF SUPERVISQRS OF RQANQKE
CQUNTY, VIRGINIA, HELD AT THE RQANQKE CQUNTYADMINISTRATIQN
CENTER QN 'f UESDAY, NQVEMBER 1 1, 2009
RES~LU1'I~N ~ ~ ~ 109-9 CERTIFYING 'rHE CLOSED MEETING WAS
HELD IN CQNF~RMITY WITH THE CEDE GF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3112 of the Code of Virginia requires a certification bythe
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NQW, THEREFQRE, BE 1T RESQLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Qnlypublicbusinessmatters lawfullyexemptedfromopen meeting requirements
by Virginia law were discussed in the closed meeting wriich this certification resolution
applies, and
2. Qr~lysuch public business matters aswere identified inthe motion conveningthe
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virgir~ia.
0n motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A CQPY TEST E:
Becky R. Me or
Clerk to the Board of Supervisors
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, NOVEMBER 17, 2009
RESOLUTION 111709-10 REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD ESTABLISH AN ENHANCEMENT
PROJECT FOR PLANTATION ROAD IN ROANOKE COUNTY, VIRGINIA
WHEREAS, in accordance with the Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be
received from the local government or state agency in order that the Virginia
Department of Transportation program an enhancement project in Roanoke County.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors requests the Commonwealth Transportation Board to establish a project for
the improvement of Plantation Road in the form of pedestrian and bicycle
accommodations as well as streetscape improvements.
BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors
hereby agrees to pay a minimum 20 percent of the total cost for planning and design,
right-of-Way, and construction of this project, and that, if the Roanoke County Board of
Supervisors subsequently elects to cancel this project the Roanoke County Board of
Supervisors hereby agrees to reimburse the Virginia Department of Transportation for
the total amount of costs expended by the Department through the date the Department
is notified of such cancellation.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
Page 1 of 2
AYES: Supervisors Church, Flora, McNamara, Altizer
NAYS: None
ABSENT: Supervisor Moore
A COPY TES~f E:
Becky R. M dor
Clerk to the Board of Supervisors
cc: Megan Cror~ise, Principal Planner
Philip Thompson, Deputy Director of Planning
Page 2 of 2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2009
ORDINANCE 111709-11 GRANTING A SPECIAL USE PERMIT FOR
THE OPERATION OF AN ASPHALT PLANT LOCATED AT 6090
PEACEFUL DRIVE (TAX MAP N0. 72.02-2-2) CATAWBA
MAGISTERIAL DISTRICT, UPON THE PETITION OF FOXHALL
PROPERTIES, LLC
WHEREAS, Foxhall Properties, LLC has filed a petition for a special use permit
for the operation of an asphalt plan to be located at 6090 Peaceful Drive (Tax Map No.
72.02-2-2) in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
November 2, 2009; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on October 27, 2009; the second reading and public hearing on
this matter was held on November 17, 2009.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Foxhall
Properties, LLC for the operation of an asphalt plant to be located at 6090 Peaceful
Drive in the Catawba Magisterial District is substantially in accord with the adopted 2005
Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the
1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact
on the surrounding neighborhood or community, and said special use permit is hereby
approved with the following conditions:
Page 1 of 3
a) The site shall be developed in substantial conformance with the Foxhall
Properties, LLC Roanoke County, Virginia concept plan by HSMMIAECOM,
dated September 4, 2009. The special use permit shall only apply to the 16.7
acre parcel depicted on said concept plan and more particularly described in
the metes and bounds description submitted with the application.
b) No administrative waivers shall be allowed for required landscaping,
screening or buffer yards.
c) Prior to receipt of final zoning compliance, Foxhall Properties, LLC shall
provide to Roanoke County Community Development a copy of the Stationary
Source Air Permit from the Virginia Department of Environmental Quality.
d) Maximum height of the asphalt storage structures shall be 75 feet, including
all conveyor structures.
e) A filter fabric bag house shall be installed to control particulate emissions.
fl Noise levels shall not exceed 85 dB at the property lines, excluding vehicle
warning devices. Prior to receipt of final zoning compliance, Foxhall
Properties, LLC shall certify plant operation noise levels at the property lines.
g) Water suppression methods, including but not limited to water trucks, shall be
used to control dust generated by the movement of material stock.
h) Diesel fuel stored on site shall only be used for plant operations and off-road
equipment used on site.
i) Exterior lighting shall only illuminate production structures and areas, and for
perimeter security purposes.
Page2of3
j} Signage shall be limited to one monument style sign, located near the facility
entrance, with a maximum height of 6 feet and maximum width of 10 feet
with landscaping around the base. Sign landscape area shall be a minimum
one and one-half times the total area of the sign.
k} All new asphalt plant equipment and structures shall be painted black, dark
brown or dark green.
2. That this ordinance shall be in full force and effect thirty X30} days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
~n motion of Supervisor McNamara to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Altizer
NAYS: Supervisor Church
ABSENT; Supervisor Moore
A COPY TESTE:
Becky R. Me or
Clerk to the oard of Supervisors
cc: Arnold Covey, Directorof Community Development
Philip ~fhompson, Deputy Directorof Planning
Tarek Moneir, Deputy Directorof Development
William Driver, Directorof Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
Page 3 of 3