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Home My WebLink About12/1/2009 - Adopted Board RecordsATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 2009 RESOLUTION 120109-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONNA RIGNEY, ROANOKE COUNTY COMMUNICATIONS DEPARTMENT, UPON HER RETIREMENT AFTER MORE THAN THIRTY YEARS OF SERVICE WHEREAS, Donna Rigney was employed by Roanoke County on November 16, 1979, as a Communications Officer; and WHEREAS, Ms. Rigney retired from the Roanoke County CommlT Department as a Lead Communication Officer on November 30, 2009, after thirty years of service; and WHEREAS, Ms. Rigney, through herhardworkand dedicated efforts, performed a crucial role in the support of the Roanoke County Sheriff's Department, the Roanoke County Police Department and the Roanoke County Fire and Rescue Department by serving as the Lead Communication Officer; and WHEREAS, Ms. Rigney was instrumental in fulfilling the mission of the emergency 911 center to support and provide for the safety of the citizens of Roanoke County; and WHEREAS, Ms. Rigney faithfully performed her duties and upheld the highest standards and traditions of her profession; and WHEREAS, Ms. Rigney, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED thatthe Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DONNA RIGNEY for more than thirty years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 0n motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moare, Church, Flora, McNamara, Altizer NAYS: None A Co PY -f ES"f E: Becky R. Me or Clerk to the Board of Supervisors Page2of2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON DECEMBER 1, 2009 RESOLUTION 120109-2 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED IN THE FISCAL YEAR 2009-2010 VDOT SIX-YEAR IMPROVEMENT PROGRAM FOR INCLUSION INTO THE FISCAL YEARS 2010-2015 SIX-YEAR IMPROVEMENT PROGRAM WHEREAS, the Six-Year Improvement Program is the Commonwealth Transportation Board's plan foridentifying funds anticipated to beavailableforhighwayand other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate and primary roads; and WHEREAS, this program is undergoing a mid-year revision in response to reduced transportation revenue estimates. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: That the following projects identified as included in the Fiscal Year 2009-2010 VDOT Six-Year Improvement Program are recommended forcontinuanceoffundingforthe planning and construction of said projects. • Interstate 73- In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to resolution 120500-2 passed December 5, 2000, reaffirming the Board's support for Interstate 73. • Interstate 81-Roanoke County continues to support VDOT's proposed plan to widen Interstate 81 from its presentfour lanes. We lookforward to continuing our partnership with VDOT to develop regional cooperation for stormwater detention facilities, potential utility crossings and other design issues that could impact Roanoke County's future. • Roufe 11/460 (West Main Sfreet) -From: Salem City limit, To: 0.10 mi Page 1 of 2 west Route 830, Technology Dr.-Roanoke Countycontinuestosi~ipport the ongoing design for improvements in this important commercial and residential developmentarea. Improvements willprovide anincrease in the level of service, bringing it up to standards required for the expected growth. Design and right-of way acquisition are complete and construction is underway. • Rou#e 221 (Ben# Moun#aln Roads -From: Rte 135, Coleman Road, To: Route 688, Cotton Hill Rd. -This project had been removed from the Six-Year Improvement Program but was reinstated in fiscal year 2005- 2006. The residential development that has occurred and expected to occur within this area will place additional demands on the road system that is currently providing an inadeq~~ate level of service. In addition, the Roanoke County School Board plans to construct a school at the Poage Farm, further increasing the need forprojectconstruction. Currently, no construction funds are allocated. • Brid~-e Replacemen#Rou#e 116 Jae ~/a1leyRoad~ -Over Back Creek - This bridge replacement project has been included in the SYIP for several years and has previous funding as well as funds allocated through fiscal year 20~ 5. • Brld~e Replacemen# on Rou#e 22~ (Benf Nlounfain Road1-Over Martins Creek-This bridge replacement project has been added tothe SYIP and has funds allocated through fiscal year 2015. • Bred a Re lacemenf on Rou#e 22o Franklin Road -Over Back Creek -- ~fhis bridge replacement project has been added to the SYIP and has funds allocated through fiscal year 2015. 4n motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, McNamara, Altizer NAYS; None A COPY TESTE; Becky R. Mea r Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Page 2 of 2 ACTION N0. A-120109-3 ITEM N0. D-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Request to appropriate $69,000 of ambulance transport fees collected to the Fire and Rescue Department for part-time staffing of an ambulance at Read Mountain station SUBMITTED BY: Richard E. Burch Jr. Fire and Rescue Chief APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue Department (RCFRD) staffs ALS Ambulances with career (County paid) staff at all County Fire/Rescue Stations during the weekday hours except the Read Mountain Fire/Rescue Station 12. The Read Mountain Station is a partnership between Botetourt and Roanoke County with a cost sharing agreement. RCFRD is tasked with the management of the station in conjunction with the Read Mountain volunteers. This arrangement has worked well for over 15 years, but in the last couple of years a significant decline in available volunteers has increased response times for emergency calls in the Read Mountain area especially during weekday hours. Currently, the station turns over 70 percent of EMS related calls and 50 percent of fire related calls to other stations. Starting in late 2008, RCFRD implemented apart-time ambulance crew to staff two weekdays at the Read Mountain station to improve response times based on the highest call volume days during the week. Internal cost savings were realized to fund the part-time staffing but operational funding has already been stretched thin based on current budget constraints. Current call data for the part-time ambulance shows that 60 percent of transports originate in Botetourt County; therefore, ambulance transport fee revenue for the County is increasing sincethese callswould typically notbe handled by RCFRD. Based on projected transports and collections, increasing the part-time staffed ambulance to five Page 1 of 2 days a week (Monday -Friday, 7:00 AM - 5:00 PM) will cover the personnel expenses while improving response times in the service area. The department would not be able to expand current ambulance staffing at the Read Mountain Station without an appropriation of projected ambulance transport fee revenues generated from the additional coverage days. FISCAL IMPACT: The cost of providing part-time staffing 5 days per week is approximately $69,000 annually and the related ambulance transport fee revenue is projected to be approximately $126,000 (which includes calls run into both Roanoke County and Botetourt County). Ambulance transport fee revenue for calls run into Botetourt County is projected to total $70,000. The department does not have the additional funds to increase the part-time ambulance staffing days with existing funds. Utilizing the collected funds from the part-time ambulance would allow the department to expand the number of days the unit is staffed. STAFF RECOMMENDATION: Staff recommends the appropriation of $69,000 of projected increased revenue in ambulance transport fees to the Department of Fire and Rescue for additional part-time staffing costs in order to increase ambulance coverage to five days a week (Monday - Friday 7:00 AM - 5:00 PM) at the Read Mountain station. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page2of2 ACTION N0. A-120109-4 ITEM N0. D-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Request to appropriate $75,000 to the North County Fire Station Project SUBMITTED BY: Richard E. Burch Jr. Fire and Rescue Chief APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The North CountyFireStation, located at the cornerof Plantation and HershbergerRoad, is a three bay facility to house a pumper and one ambulance and includes adequate living areas such as offices, restroom and showerareas, storage areas and meeting rooms. This facility more equitably distributes fire and rescue calls currently handled by otherstations to provide more efficient and effective fire and rescue services for the citizens of Roanoke County. Final completion occurred in October 2009. The cost of the project was estimated at $4.2 million. Since the project has incurred additional costs related to site improvements involving unsuitable soil conditions requiring corrective measures and testing. An additional $75,000 is needed to complete the project. FISCAL IMPACT: The County earned interest income on the bonds and has funds available to cover the additional money needed for the North County Fire Station. STAFF RECOMMENDATION: Staff recommends appropriating $75,000 from the interest income earned on the bonds to the North County Fire Station project. Page 1 of 2 VOTE: Supervisor Flora moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page2of2 ACTION N0. A-120109-5 ITEM N0. D-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Request to appropriate funds in the amount of $66,340 to the General Relief Program in the Department of Social Services SUBMITTED BY: Dr. Betty McCrary Director of Social Services Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The General Relief (GR) Program is designed to provide assistance to citizens, either maintenance or emergency, which cannot be provided through other means. The GR Program is operated underproceduresestablished bythe State Board of Social Services. The GR Program is financed through the State (62.5%) and the locality (37.5%). In order to qualifyforGeneral Relief, the citizen must have experienced a change in circumstances, usually within the last 60 days, as a result of an action over which the citizen has no control. Examples would include job lay off, missed work due to illness, fire or disaster, etc. In the GR Program, qualifying citizens can receive cone-time only payment in a 12 month period of funds for rent assistance ($425 maximum), utility payments ($225 maximum), burial ($500 maximum) or emergency medical ($200 maximum). No mortgage assistance is provided in this program. This year, due to current economic conditions, the funding in the GR program has been used at a much quicker rate than in the past. At the beginning of this fiscal year (June 1, 2009), Roanoke County Social Services had $67,670 in the GR Program. As of November 16, 2009, $260.61 remains in this program. Expenditures and encumbrances to date are as follows: • Assistance to SSI recipients $214 • Emergency Medical Assistance $6757.58 Page 1 of 2 • Rent Assistance $30,733 • Utility Assistance $15,780.81 • Burial $5,920 • Maintenance (GRM} $3,377 • Unattached Child $4,627 To date, two hundred and forty-nine (249) citizens have received financial assistance in the GR program. Funds have been depleted in the General Relief Program. In order to continue to provide services at the current level through May 31, 2009, $66,340 is needed. FISCAL IMPACT: The FY09-10 fiscal impact to Roanoke County will be $66,340. These funds will be recognized from state reimbursements for Social Services that are projected to be in excess of current revenue estimates. The State does not provide additional funding specific to the GR program. This additional funding will allow the GR program to operate until these funds are expended or until June 1, 2010, when the new State budget for Social Services will begin. STAFF RECOMMENDATION: Staff recommends the appropriation of $66,340 in revenue reimbursements from the Commonwealth of Virginia and the related appropriations to the Department of Social Services expenditure budget to continue the General Relief program through June 1, 2010. VOTE: Supervisor Church moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Betty McCrary, Director of Social Services Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page2of2 ACTION N0. A-120109-6.a ITEM N0. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Request to accept and appropriate $168,515.56 to be used for the purchase of replacementcomponents forthe IP telephone system for the School Board SUBMITTED BY: Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following: On April 16, 2009, the Roanoke County School Board entered into a long term agreement with Digital Bridge Communications (DBC) to lease excess capacity in the Educational Broadband Spectrum owned by the Board. This lease was approved by the FCC and Roanoke County Schools has received the initial payment of $100,000 plus the prorated lease amount for the 2009 calendar year of $20,515.56. In January 2010, DBC will make the annual payment in the amount of $48,000 for 2010. We request that the School Board accept and appropriate this funding to the technology budget to be used for the purchase of replacement components for the IP telephone system currently in use. This is a need due to the obsolescence of the current system. The upgraded components to be purchased will integrate with the telephones, building level equipment and wiring currently in place. FISCAL IMPACT: The technology budget will be increased by $168,515.56. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and appropriating $168,515.56 from Digital Bridge Communications to the schools Technology budget. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Brenda Chastain, Clerk to the Roanoke County School Board Page 2 of 2 ACTION N0. A-120109-6.b ITEM N0. G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Request to accept and appropriate $17,000 from the Hollins Volunteer Fire Department SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the October 13, 2009 meeting, the Board approved the purchase of three fire vehicles outlined in the department replacement plan. This plan included the purchase of two tankers and one rescue pumper. The rescue pumper will be replacing one pumper and heavy squad truck which will go to Hollins. The Hollins Volunteer Fire department is contributing an additional $17,000 towards the purchase of equipment. FISCAL IMPACT: Hollins Volunteer Fire department is contributing an additional $17,000 towards the purchase of equipment for the fire vehicles approved at the October 13, 2009 meeting. STAFF RECOMMENDATION: Staff recommends accepting and appropriating $17,000 from the Hollins Volunteer Fire Department to the fire vehicle capital account. Page 1 of 2 VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page2of2 ACTION N0. A-120109-6.c ITEM N0. G-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 2009 AGENDA ITEM: Confirmation of appointments to the Board of Blue Ridge Behavioral Healthcare, Roanoke County Planning Commission and Roanoke Valley Resource Authority SUBMITTED BY: Becky R. Meador Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Blue Ridge Behavioral Healthcare (At-Large appointment) The Executive Directorof Blue Ridge Behavioral Healthcare recommended that Daniel E. Karnes be reappointed as a member of the Board of Directors for a second three-year term beginning January 1, 2010. This appointment was ratified by Roanoke City Council on November 2, 2009, and by Salem City Council on October 26, 2009. It was the consensus of the Board to ratify the appointment. Ratification of the appointment was placed on the Consent Agenda. The three-year term of Daniel R. O'Donnell as County Appointee will expire on December 31, 2009. Chairman Altizer has advised that Mr. O'Donnell is willing to continue in this role for an additional three-year term, which will expire December 31, 2012. Confirmation of the reappointment was placed on the Consent Agenda. Roanoke County Planning Commission Supervisor Church re-appointed Martha Hooker for an additional term on the Planning Commission. As provided forinresnlution 011309-4, Ms. Hooker's term will expire on June 30, 2012. Confirmation of the appointment was placed on the Consent Agenda. Page 1 of 2 Roanoke Valley Resource Authority Supervisor Church re-appointed Suzie Snyder and Keith Tensen for additional four-year terms. Confirmation of the appointments was placed on the Consent Agenda. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Flora ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Altizer ~ ^ ^ cc: Daniel D. Miles, CEO of Roanoke Valley Resource Authority Philip Thompson, Deputy Director of Planning Tim Stellar, Executive Director of Blue Ridge Behavioral Healthcare Stephanie Moon, Clerk to Roanoke City Council Krystal Coleman, Deputy Clerk to Salem City Council Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 1, 2009 RESOLUTION 120109-6.d REQUESTING ACCEPTANCE OF KENTMERE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROADS SYSTEM WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9,1999 for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, the Board of Supervisors of Roanoke County requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, the Board guarantees a clear and unrestricted right- of-way as described and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. ~n motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, McNamara, Altizer NAYS: None A COPY ~f ESTE: Becky R. 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I . f ~ ~ j 0 ~ I ~ ~ i Ib 03 ~ ` ~'~~~~ ~, ~ ~ ''~~ ~~ ~~'' ~.f0' ~ •1 ~~~' LoT ~`'~506 ~~ 8633'.29' ~ ~~.~~ 4T. ~ ~~`~.235 ;~iC; ~. ~.. r r - r ~~, 0~ ~ ~/+, '~ 550,2 - , - ' Lot 20 ~ ~ ~ . ~ ~ ~ ~~ .tir `~ c, ~ 1 LQT i ~ ~ 1. .:~ 1 i . .._ .. PRaPaSED ADDZTIDN SHQ~J ~ Gay ~ ~ - DESCRIPT4N LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE ' Miles Feet ~ Feet Houses Kentmere Circle ~ from the intersection of Huntridge Road OVA Sec. Rte # 1220} 0.1 40 29 8 to its cul-de~sac. ROANOKE COUNTY ~ ,Keswick Court DEPARTMENT OP' ~ Acceptance of Kentmere Circle into the Virginia COMMUN~T~ DEVELOPMENT Department of Transportation Secondary System ,