HomeMy WebLinkAbout9/8/2009 - RegularRoanoke County
Board of Supervisors
Agenda
September 8, 2009
Good afternoon and welcome to our meeting for September 8, 2009. Regular meetings
are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings
are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this
schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our
meetings are now closed-captioned, so it is important that anyone addressing the Board
speak directly into the microphones at the podium. Individuals who require assistance
or special arrangements to participate in or attend Board of Supervisors meetings
should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
We respectfully request all electronic devices be turned off or silenced. Thank you.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Pastor Robert Mullen
Shenandoah Baptist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring Friday, September 11, 2009 as the tenth annual
Hokie Pride Day in the County of Roanoke
2. Proclamation commemorating the 75t" Anniversary of the Salem-Roanoke
County Chamber of Commerce
3. Resolution declaring the month of September 2009 as Preparedness Month
in the County of Roanoke (Richard E. Burch, Chief of Fire and Rescue)
Page 1 of 4
D. NEW BUSINESS
1. Request to approve a memorandum of understanding between Roanoke
County Board of Supervisors and Roanoke County Schools (Diane D. Hyatt,
Assistant County Administrator)
E. FIRST READING OF ORDINANCES
1. Ordinance amending Section 2-3 of the Roanoke County Code, increasing
the bad check fee (Paul M. Mahoney, County Attorney)
2. Ordinance authorizing recordation of a sight distance deed restriction on
County owned property adjacent to Tulip Lane, Vinton Magisterial District
(Joseph B. Obenshain, Senior Assistant County Attorney)
F. SECOND READING OF ORDINANCES
1. Ordinance authorizing conveyance of a 20-foot wide drainage easement on
property owned by the Board of Supervisors (Tax Map #079.02-01-67.00-
0000) known as Mount Pleasant Park to the School Board of Roanoke
County in connection with renovations to Mount Pleasant Elementary School,
Vinton Magisterial District (Joseph B. Obenshain, Senior Assistant County
Attorney)
G. APPOINTMENTS
1. Capital Improvement Program Review Committee (appointed by District)
2. Parks, Recreation and Tourism Advisory Board (appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDAAND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes-January 27, 2009
2. Request to establish a Radio Maintenance and Capital Fund
3. Request to appropriate funds in the amount of $119,204.50 from the City of
Roanoke for the purpose of maintaining the City's analog emergency radio
system
Page 2 of 4
4. Resolution approving the Second Amendment to the Service Agreement
between Roanoke County, the Roanoke County School Board and the
Taubman Museum of Art
5. Request to appropriate grant funds in the amount of $96,646.66 for Roanoke
County Schools
6. Confirmation of appointment to the Economic Development Authority
I. REQUESTS FOR WORK SESSIONS
J. REQUESTS FOR PUBLIC HEARINGS
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Proclamation and certificate of recognition signed by the Chairman
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Richard C. Flora
3. Joseph P. McNamara
4. Charlotte A. Moore
5. Michael W. Altizer
N. CLOSED MEETING pursuant to the Code of Virginia as follows:
1. Section 2.2.3711.A.1, personnel, namely discussion concerning appointments
to the Building Code Board of Adjustments and Appeals and the Grievance
Panel
0. WORK SESSION
1. Work session on the preliminary financial results of the 2008-2009 fiscal year
(B. Clayton Goodman, III, County Administrator; Diane D. Hyatt, Assistant
County Administrator; Rebecca Owens, Director of Finance; Brent Robertson,
Director of Management and Budget)
Page3of4
2. Work session on the Department of Social Services staffing (Dr. Betty
McCrary, Director of Social Services; Joyce Earl, Assistant Director of Social
Services; Daniel R. O'Donnell, Assistant County Administrator)
3. Work session on the condition of the Glenvar Branch Library and options for
improvement (Diane D. Hyatt, Assistant County Administrator; Diana
Rosapepe, Director of Library Services)
P. CERTIFICATION RESOLUTION
Q. ADJOURNMENT
Page 4 of 4
ACTION N4.
ITEM NO. C` f
AT A REGULAR MEETING GF THE BOARD 4F SUPERVISaRS 4F R4ANGKE
COUNTY, VIRGINIA HELD AT THE RGANOKE CGUNTY ADMINISTRATIGN CENTER
MEETING DA'~E: September 8, 2009
AGENDA ITEM: Proclamation declaring Friday, September 11, 2009 as the
tenth annual Hokie Pride Day in the County of Roanoke
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPROVED BY: B. Clayton Goodman, III '~~..
County Administrator
CGUNTY ADMINISTRATOR'S CGMMENTS:
SUMMARY of INFORMATIGN:
The Roanoke Valley Hokie Club has requested that the County issue a proclamation
declaring Friday, September 11, 2009 as the tenth annual Hokie Pride Day.
Roanoke County is pleased to issue tl~ris proclamation and commends Virginia Tech, its
alumni, friends and supporters for their continued spirit and determination while moving
forward from the tragic events of April 16, 2001.
Adam Shores of the Roanoke Valley Hokie Club will be present to accept the proclamation.
Brian Wilson, President of the club, has also been invited to attend.
ATA REGULAR MEETING OFTHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
PROCLAMATION DECLARING FRIDAY, SEPTEMBER 11, 2009,
AS THE TENTH ANNUAL HOKIE PRIDE DAY IN THE COUNTY
OF ROANOKE
WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship
with Virginia Tech, its alumni, and supporters; and is home to manythousands of Virginia
Tech alumni and friends of the University; and
WHEREAS, Virginia Tech has brought great positive attention to Southwestern
Virginia in academics, research, and athletics; and the supporters of Virginia Tech feel
great pride in the accomplishments of the University; and
WHEREAS, the Virginia Tech Hokie Club, which extends membership to any and all
supporters of Virginia Tech, is promoting Friday, September 11, 2009, as the tenth annual
Virginia Tech Hokie Pride Day; and
WHEREAS, the County of Roanoke wishes to recognize the positive impact of
Virginia Tech on its community and to encourage all supporters of Virginia Tech, both
individuals and businesses, to demonstrate their Hokie pride.
NOWTHEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim Friday, September 11, 2009, as the tenth annual HOKIE PRIDE DAY in
the County of Roanoke, and call its significance to the attention of all of our citizens; and
FURTHER, we extend our best wishes to Virginia Tech, its alumni, friends, and
supporters for continued success in future endeavors.
ACTIGN NG.
ITEM NO. ~'
AT A REGULAR MEETING 4F THE BGARD GF SUPERVISGRS GF RGANGKE
COUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINIS'fRATIGN CENTER
MEETING DATE: September 8, 2009
AGENDA ITEM: Proclamation commemorating the 75t" Anniversary of the
Salem-Roanoke Co~~nty Chamber of Commerce
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPROVED BY: B. Clayton Goodman, Ill
.. ~~-
CountyAdministrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMA'~ION:
The Salem-Roanoke County Chamber of Commerce was established in 1934 and is
celebrating its 75t"Anniversaryon September 17, 2009. The attached proclamationwill be
presented at the Board meeting in recognition of this outstanding accomplishment.
Additionally, a celebration will be held on the anniversary date at Longwood Park to mark
the occasion. Supervisor Church and members of staff are expected to attend the
celebration.
Debbie Kavitz, Executive Director, will be present at the meeting to accept the proclamation
on behalf of the Chamber.
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
PROCLAMATION COMMEMORATING THE 75t" ANNIVERSARY OF
THE SALEM-ROANOKE COUNTY CHAMBER OF COMMERCE
WHEREAS, the Salem-Roanoke County Chamber of Commerce has been in
existence since 1934; and
WHEREAS, the Chamber serves businesses and business owners across the
greater Salem-Roanoke Valley region; and
WHEREAS, the Salem-Roanoke County Chamber hosts community events in
Salem and Roanoke County for the enrichment of quality of life for all citizens; and
WHEREAS, the Chamber works cooperatively with agencies, governments, and
organizations across the region, and
WHEREAS, the Salem-Roanoke County Chamber upholds the mission
statement of the organization to create, develop, promote, and embrace quality
business opportunities in the community; and
WHEREAS, in honor of the Chamber's 75t" anniversary a celebration will be held
for Chamber members and the community at Longwood Park on September 17, 2009.
NOW, THEREFORE, the Board of Supervisors of Roanoke County, Virginia,
does hereby issue this proclamation to commemorate the 75t" ANNIVERSARY OF THE
SALEM-ROANOKE COUNTY CHAMBER OF COMMERCE; and
FURTHER, the Board recognizes the Chamber for seventy-five years of
dedication to business and the community and calls this service to the attention of all
Roanoke County citizens.
ACTIGN No.
ITEM NG,
AT A REGULAR MEETING GF THE BGARD GF SUPERVISORS OF ROAN~KE
COUNTY, VIRGINIA HELD AT THE RoANGKE COUNTY ADMINISTRA~I•IGN CENTER
MEETINO DATE: September 8, X009
AGENDA ITEM: Resolution declaring the month of September 2049 as
Preparedness Month in the County of Roanoke
SUBMITTED BY: Richard E. Burch
Chief of Fire and Rescue
APPROVED BY; B. Clayton Goodman, Ill ~
County Administrator
COUNTY ADMINISTRATQR'SOOMMENTS:
SUMMARY OF INFORMArrION;
The Department of Fire and Rescue requests that the Board of Supervisors adopt a
resolution recognizing September 2DO9 as Preparedness Month in the County of Roanoke.
While it is always important that county citizens and businesses are fully prepared for all
disaster situations, now it is even more critical with the very real potential of the H 1 N ~ flu.
STAFF RECOMMENDAT~oN:
Staff recommends the adoption of a resolution recognizing Septe~~nber 2409 as
Preparedness Month in the County of Roanoke,
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
RESOLUTION DECLARING THE MONTH OF SEPTEMBER 2009
AS PREPAREDNESS MONTH IN THE COUNTY OF ROANOKE
WHEREAS, the majority of our population is not ready to fully take care of
themselves in a large scale disaster situation; and
WHEREAS, September is National Preparedness Month, a great time to urge
every person in Roanoke County to prepare themselves in the event an emergency
strikes and to assemble an emergency "kit"; and
WHEREAS, a kit should include various non-perishable food items, water,
battery powered lights, a radio, medicines and a plan that includes copies of insurance
policies, phone numbers and meeting locations where individuals could be self sufficient
for the first several days of a catastrophe; and
WHEREAS, a disaster could consist of various natural disasters, such as
flooding, hurricanes or tornados; could be a man-made event, such as a pandemic; or
could be a crisis, such as a fire that affects only a few individuals; and
WHEREAS, during National Preparedness Month, the theme "Get a Kit, Make a
Plan, Get Prepared" encourages all Americans to recognize the significance of and
raise awareness of the importance of being ready in the event a disaster should occur.
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia
do hereby proclaim and recognize the month of September 2009 as Preparedness
Month in Roanoke County and calls upon its citizens to take appropriate action to
ensure their safety in the event of any emergency.
ACTIGN NG.
ITEM NO. ~~
AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE
CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINIS~fRATIGN CENTER
MEETING DATE: September 8, 2009
AGENDA ITEM: Request to approve a memorandum of understanding between
Roanoke County Board of Supervisors and Roanoke County
Schools
SUBMITTED BY: Diane D. Hyatt
Assistant County Administrator
APPROVED BY: B. Clayton Goodman, I11
.
County Adrr~~r~istrator
CGUNTY ADMINISTRATOR'S CQMMENTS:
SUMMARY GF INF4RMATIGN:
During the past budget cycles, the Board of Supervisors and the School Board have been
sharing revenues with an informally agreed upon process for many years. This practice
has worked well for both boards and results in a fair and equitable budget process.
At a meeting with the chairs and vice-chairs of the County and School Boards, staff was
asked to prepare a memorandum of understanding that documents oar current process.
The attached memorandum was prepared by County and School Staff.
The School Board considered this item at their meeting on August 2l, 2009, and will be
taking action September ~0, 2009.
FISCAL IMPACT:
The attached memorandum of understanding documents the process that is currently in
place.
STAFF RECGMMENDATIGN:
Staff recommends adopting the attached memorandum of understanding in substantially
the same form as attached.
Memorandum of Understanding between
Roanoke County Schools and Roanoke County Board of Supervisors
Regarding Revenue Sharing
This Memorandum of Understanding was made and entered into this day of ,
2009 by and between the Roanoke County School Board and the Roanoke County Board of
Supervisors regarding the sharing of revenues.
During each annual budget preparation time period, School Board staff and County staff shall
meet along with the Chairman and Vice-Chairman of each board to determine the allocation of
new revenues between these two governmental entities. It is the intent of this Memorandum of
Understanding to develop a formula to share revenues and through the application of this
revenue sharing formula to avoid unnecessary budgetary conflict.
The key elements of this Memorandum of Understanding in the development of an allocation
formula are as follows:
1. All of the incremental revenues in the general operating funds of the County and the
Schools (excluding grants and designated revenue sources) are added together. Some
examples of designated revenue sources which are excluded are:
a. Amounts paid by the County for economic development incentive grants (since
the intent is to expand the County's industrial/commercial tax base, which
benefits both entities);
b. Increases in the amount payable to the Town of Vinton per the gainsharing
agreement;
c. Increases in the amounts for tax relief or other tax credits;
d. Increases in Fire and Rescue Fee for Service;
e. Amounts received and identified as full or partial funding for mandated new
positions.
2. The following expenses are subtracted from these new incremental revenues:
a. Amount required for VRS increases;
b. Amount required for health insurance and dental insurance increases (the county
and schools have a combined health insurance plan and a combined dental
insurance plan. Both offer insurance at the same price to employees of the county
and the schools);
c. Amount required for salary increases (the county and the schools agree to give the
same average % increase to school and county employees);
d. Increase in Comprehensive Services Act (CPMT) expenses (since this provides
benefits to and satisfies obligations of both the school and general population);
e. Incremental increases (decreases) in the amount deposited into the joint
School/County Future Debt Service Reserve Fund.
3. The remaining net incremental revenues are split equally between the County and the
Schools, to be budgeted and allocated by each entity to address its needs and policies.
4. This Memorandum of Understanding will be reviewed annually and amended as deemed
appropriate by the Roanoke County Public School Board and the Roanoke County Board
of Supervisors. It is the intent of the parties to allow for this continued flexibility within
the agreed upon formula. If it is mutually agreeable to the School Board and Board of
Supervisors, adjustments to the allocation formula to allow for joint funding of a new
expenditure or proj ect may be made on an annual basis.
5. This Memorandum of Understanding and the allocation of revenues are subject to annual
appropriations by the Board of Supervisors.
6. The School Board approved this Memorandum of Understanding on ,
2009; and the Board of Supervisors this Memorandum of Understanding on
2009.
Roanoke County Public Schools Roanoke County Board of Supervisors
Chairman
Date:
Chairman
Date:
2
ACTION NO.
ITEM NO. ~~ e~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA-f ION CENTER
MEETING DATE:
AGENDA I'~EM:
SUBMITTED BY:
September $, 2009
Ordinance amending Section 2-3 of the Roanoke County
Code, increasing the bad check fee
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMAI`ION:
The 2004 Session of the Virginia General Assembly amended Section 15.2-106 of the
Code of Virginia which authorized any locality by ordinance to provide for a fee not
exceeding $35.00 for passing bad checks. The passing of any check for payment of
taxes or any other sums due to the County which is subsequently returned for
insufficient funds or because there is no account or the account has been closed places
a financial burden on the citizens of Roanoke County. Imposing a fee for passing bad
checks will help to recover some of the administrative costs and expenses for passing a
bad check. The Treasurer handled 2T5 bad checks last year.
STAFF RECOMMENDATION:
It is recommended that the Board adopt the first reading of the attached ordinance
amending Section 2-3 of the County Code by increasing the bad check fee from $20.00
to $35.00; and schedule the second reading for September 22, 2009.
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
ORDINANCE AMENDING SECTION 2-3 OF THE ROANOKE COUNTY
CODE, INCREASING THE BAD CHECK FEE
WHEREAS, the 2004 Session of the Virginia General Assembly amended
Section 15.2-106 of the Code of Virginia which authorized any locality by ordinance to
provide for a fee not exceeding $35.00 for passing bad checks; and
WHEREAS, the passing of any check for payment of taxes or any other sums
due to the County, which is subsequently returned for insufficient funds or because
there is no account or the account has been closed, places a financial burden on the
citizens of Roanoke County; and
WHEREAS, imposing a fee for passing bad checks will help to recover some of
the administrative costs and expenses for passing a bad check; and
WHEREAS, the first reading of this ordinance was held on September 8, 2009;
and second reading was held on September 22, 2009.
NOW, THEREFORE, BE IT ORDIANED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Section 2-3 of the Roanoke County Code be amended to read and
provide as follows:
Sec. 2-3. Charge for bad check tendered to county.
If any check tendered for any amount due the county is not paid by the bank on
which it is drawn as the result of insufficient funds in the account or if there is no
such account, the person by whom such check was tendered shall remain liable
for the payment of such amount the same as if such check had not been
Page 1 of 1
tendered and, in addition to other penalties imposed by law, shall be subject to a
charge of .or,~„ rlnll~re ~~on nnl, thirty-five dollars ($35.00).
2. This ordinance shall take effect from and after its passage.
Page 2 of 2
ACTION NO.
ITEM NO. ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTYADMINISTRATION CENTER
MEETING DATE: September 8, 2009
AGENDA ITEM: Ordinance authorizing recordation of a sight distance deed
restriction on Co~inty owned property adjacent to Tulip Lane,
Vinton Magisterial District
SUBMITTED BY: Joseph B. Obenshain
Senior Assistant County Attorney
APPROVED BY; B. Clayton Goodman, III
~~
County Administrator
COUNTY ADMINISTRATOR'SOOMMENTS:
SUMMARY OF INFORMATION:
County greenway staff has been working with ~rhe Virginia Department of Transportation
~VDOT} to improve safety on the Wolf Creek Greenway. Part of this process is to identify
those areas where crosswalks are needed where the greenway crosses public roads.
There are foursuch areas on the greenway-two on Leisure Lane, one on Spring Grove
Drive and one on Tulip Lane.
The road crossing at Tulip Lane requires same site distance improvements and parking
restrictions to make it a safe area for pedestrians and motorists. This particular area, being
nearthe high school and middleschool, is a pop~~ilarplaceforstudentstoparkandfordrop
off and pick up of students. VDOT is requesting a sight distance deed restriction on
Roanoke County property to ensure a rriir~imum of 250' of clear sight in both directions
where the greenway trail crosses the road. County staff will clear and trim vegetation on
County propertytoincrease visibility and improve the safety of this area. Upon completion
of this work, VDOT will instal! the crosswalk and appropriate signage to notify motorists of
the approaching crosswalk.
The other three areas where crosswalks will be installed do not require deed restrictions,
but will require some minor visibility improvements. Again, once this work is completed
VDOT will install the crosswalks.
Page 1 of 2
FISCAL IMPACT
None
STAFF RECOMMENDATION
Staff recommends approval of the first reading and scheduling the second reading for
September 22, 2009.
Page ~ of 2
ATA REGULAR MEETING OFTHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, SEPTEMBER 8, 2009
ORDINANCE AUTHORIZING RECORDATION OF A SIGHT DISTANCE
DEED RESTRICTION ON COUNTY OWNED PROPERTY ADJACENT TO
TULIP LANE, VINTON MAGISTERIAL DISTRICT
WHEREAS, Roanoke County has constructed the Wolf Creek Greenway which
crosses Tulip Lane, State Secondary Route 1017, at a curve, between adjoining properties
owned by the Board of Supervisors of Roanoke County, in the Vinton Magisterial District;
and
WHEREAS, the Virginia Department of Transportation (VDOT) has requested a line
of sight distance of 250 feet in both directions from the point where the Wolf Creek
Greenway crosses Tulip Lane, and that Roanoke County establish a restriction upon its
property for a line of sight distance of two hundred fifty feet (250') in a northerly direction
across its property; and
WHEREAS, the curve of Tulip Lane in a northerly direction from the point at which
the Greenway crosses this public road necessitates a permanent restriction and dedication
of the portion of public property within this curve to provide adequate public safety; and
WHEREAS, the County of Roanoke desires to permanently designate and restrict
the use of portions of its property consisting of 0.1393 acres, identified as a portion of Tax
Map #61.02-01-55.00, as necessary for the construction and safe public use of the Wolf
Creek Greenway as shown on the plat entitled "PLAT SHOWING SIGHT DISTANCE
EASMENT BEING RESERVED FOR PUBLIC USE BY BOARD OF SUPERVISORS,
ROANOKE COUNTY, ROANOKE COUNTY TAX MAP PARCEL #61.02-01-55.00
SITUATED ALONG TULIP LANE RTE. 1017, VINTON MAGISTERIAL DISTRICT,
Page 1 of 3
ROANOKE, VIRGINIA", prepared by Roanoke County Department of Community
Development, dated August 7, 2009 and attached as Exhibit A; and
WHEREAS, the proposed designation and reservation of a sight distance easement
will serve the interests of the public and is necessary for the public health, safety, and
welfare of the citizens of Roanoke County; and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of an interest in real estate can be authorized only
by ordinance. A first reading of this ordinance was held on September 8, 2009, and a
second reading was held on September 22, 2009.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be restricted and preserved for public uses shall be
permanently reserved and dedicated in connection with the construction of Roanoke
County's Wolf Creek Greenway.
3. That the recordation of a permanent deed restriction for purposes of
designating and setting apart a sight distance easement or restriction on the above-
mentioned map, on the County's property (Tax Map No. 61.02-01-55.00) adjacent to Tulip
Lane, Vinton Magisterial District, is hereby authorized and approved.
4. That the County Administrator, or Assistant County Administrator, is hereby
authorized to execute such documents and take such further actions as may be necessary
to accomplish this conveyance, all of which shall be on form approved by the County
Attorney.
Page 2 of 3
5. That this ordinance shall be effective on and from the date of its adoption.
Page 3 of 3
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T=72.60' Pf~ER1Yi OIF'~ ~ ~ ~ ~. a
CHxN28'01'17"W RoANO1~E C~(DL~NTY 149.4_7 1
CHORD DIST.=136.08' ~oARD oar SU E Y1SaRS L ~ y SIGHT D!S TANCE EASE~EN T
~~ ~, ~ 0,6,1 ~ PG. 33 w (6, 067. GO S.F.} n. X393 Ac.
Pt.9 P.281\ .:
R=195.00 t ~' ~ EXISTING w• - PEDESTRIAN CROSSWALK ~'•~.
L=66,97 ~ ~.8. ~, P'G. 204 ~./ DRAINAGE N ~ ~ ~ ~ ` ~ ~~;,
D=19'40'40* T~( ~I.O --01-55.00 EASEMENT ~ .. REQUESTED IN THIS :::~
LOCATION .` .
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~ ~. t WOLF r ... , ~~.
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• '4 ~• ~' '~~ ~ ~ ~ '~ N~ GREEN WAY `~ ~ ~ : ~ :~" w~a~:~~
,,t- ~ ~ ~
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~' i° ~ '~ ~' ~' ~ ~ Q~i ~ i i ~ BEING RESERVED '
~ ~ ~° ~ ~~ ~ ~ ~ ~ ~~ FoR PuBUC usE
` ' ~ s ~ ~~ ~ ~ BY
~ ~. o~ . ~, .. ~ BEARD ~F SUPERVISORS,
,~ a, o
'~ , ,,~, ~ ~~, P¢ R~AN~KE COUNTY
~~~ , ~°
~ ~`~ '~ ROANOKE CQUNTY TAX MAP PARCEL # fi~.02--Ot-55.00
~ ' o° `~ ~ SITUATED A oNG TULIP LAN R .1017
~, God ~d` c L E TE
. ~ ~ G $'
y°,~~ ~ ~ VINT4N MAGISTERIAL DISTRICT
~ ~~ ,~~ ~ ROANOKE COUNTY VIRGINIA
~ 4. ,
'~' ~ ~ o~¢°P~~' ~ SCALE: 1'~ fi0' DATE: AUGUST 7 2009
~'~ G ~~ '
c~ PREPAREQ BY ROANOHB COUNTY DEPAR~7[ENT OF CO]~YUN~I'Y DEVEIAPYENT
EXHIBIT A
ACTIGN NG,
ITEM NO.
AT A REGI~LAR MEE1"ING GF THE BGARD GF SI~PERVISGRS GF RDAN4KE
CGUNTY, VIRGINIA HELD AT THE R4AN4KE CGI~NTY ADMINISTRATIGN CEN"fER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPRGVED BY:
September 8, 2009
Grdinance authorizing conveyance of a 20-foot wide
drainage easement on property owned by the Board of
Supervisors Tax Map #019.02-o1-fil.ofi-oooo} known as
Mount Pleasant Park to the School Board of Roanoke
County in connection with renovations to Mount Pleasant
Elementary School, Vinton Magisterial District
Joseph B. Gbenshain
Senior Assistant County Attorney
B. Clayton Goodman, III ~~
County Administrator
COUNTY ADMINISTRATGR'S CGMMENTS:
SUMMARY 4F INFORMATION:
As part of the design work for the additions and renovations to Mount Pleasant
Elementary School, the School Board's engineers with Gay and Neel have determined
that a drainage easement is required across property owned by Roanoke County. See
letter dated August 19, 2009, attached as Exhibit A. "fhe designed school additions and
renovations will generate concentrated stormwater runoff which must be conveyed to
and discharged into an appropriate stream or channel, The closest point for the
anticipated water runoff is a stream which is just beyond the existing ball fields in the
County's Mount Pleasant Park. This drainage item will not adversely affect the existing
ball field on the County's property,
The design and location of this 20-foot wide drainage easement has been reviewed by
the County's engineering staff and determined to be necessary and adequate. The
design for this drainage easement is required by both Roanoke County's stormwater
management ordinance and design manual and similar Commonwealth of Virginia
Page 1 of 2
standards. Therefore, Roanoke County Schools has requested the donation of this
drainage easement by the Roanoke County Board of Supervisors.
F{SCAL IMPACT
None
STAFF RECQMMENDAI'~QN:
Staff recommends the approval of this ordinance to donate a 24-foot wide drainage
easement located on County property to the School Board of Roanoke County.
Page 2 of 2
___ _ _.
~I~~GAY AND NEEL, INC.
.. ~ ~! ~
126Q RADFQRD STREET ~~ CNRISTIANSBDRG, VA 2~4~73
August t ~, 209 .
t
" I~r. Maxon ~. Misicko s
Roanoke County Public Schools
S
i ~
X937 Cove Read - _
Roanoke, ~A 24U1~
. .
RE; Mount Pleasant Elementary School ~ - "
. .lob No. 245.0 ~ ~ .
Dear Dr, Misicko: ~ ~~
The site design for the additions and renovafinns at Mount Pleasant will generate concentrated
. stvrmwater runoff; in .order to responsibly ~ manage and discharge this runoff, the State and, County
regulations req'uine, that the storm water be conveyed to and discharged ~ into an adequate receiving channel
or stream,. In the case of this project, the closest point where the storm water runoff can be properly aid
responsibly discharged is in the stream that is just beyond the existing ball fields in the Roanoke County
Mount Pleasant Park. "This is the best and most responsible approach ~ to handling the storm drainage;
however, the installation of the proposed storm drain line and ditch across the park properly cannot be
' done without a drainage went. A twenty foot wide drainage easement must be conveyed from the
Roanoke County Board of Supervisors ~Dwner of the Mount Pleasant Park prapertyy to the R+oanoice
County School Board ~4wner of the Mount~Pleasant Elementary School}: ~ ~ ~ ~ "
. ~ The Drainage Easement Plat titled, "Plat from Records Showing" A 24' Drainage Easement for
Tax Parcel 4T9.42-01-~7.4U-4UO~ Locate of Mount Pleasant Boulevard"reflects the needed easement .
and was required as part of Roanoke County's drainage design requlremer~ts as set fortta by the Roanoke . .
,. County Stormwater Management ordinance and the Roanoke County 5tormwater Management Design
Manual that require for ~tormwater to be discharged to an adequate receiving channel. This is also a
requirement of the Virginia Department of Conservation and Recreation's Niuaimum S~ndaxd 19~ as
detailed in the •~u~ginia Erosion and Sediment Control lVlancial and the Virginia Stormwater Management '
. ~a~adbook. This adequate receiving channel needed to receive stormwatex discharge from the ~Vlount ;
Pleasant Elementary Scboal Additions and Renovations project is located on the above mentioned tax
' parcel owned by the Roanoke County Board of Supervisors. ~ ..
- Roanoke County's Planning and Engineering staff have reviewed and approved Plans and
.Calculations, which show this channel to be necessary and adequate: The addition of these drainage items
. do not provide any additional risk to the above mentioned parcel, which happeas to be a bail field.
Thank you' for youx time and consideration in reviewing this matter.
. ,
Sincerely,
Gay and Neel, Inc.
~~
Trevor M. Rimzey, P.E.
. . Director of Engineering
TMKlscw ~ ~ .
PHQNE:~(~~0}~3~1-fi011 ~~ E-MAIL:INFO@GAYANDNEEL.GQM I~ FAX: (54oy 381-2773"
~~
EXHIBIT A
ATA REGULAR MEETING OFTHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
ORDINANCE AUTHORIZING CONVEYANCE OF A 20-FOOT WIDE
DRAINAGE EASEMENT ON PROPERTY OWNED BY THE BOARD OF
SUPERVISORS (TAX MAP #079.02-01-67.00-0000) KNOWN AS MOUNT
PLEASANT PARKTO THE SCHOOL BOARD OF ROANOKE COUNTYIN
CONNECTION WITH RENOVATIONS TO MOUNT PLEASANT
ELEMENTARY SCHOOL, VINTON MAGISTERIAL DISTRICT
WHEREAS, Roanoke County Schools is currently renovating the Mount Pleasant
Elementary School, which construction project requires a 20-foot wide drainage easement
adjoining property owned by the Roanoke County Board of Supervisors (Tax Map #079.02-
01-67.00-0000) known as Mount Pleasant Park, as recorded in Deed Book 870, page 313,
in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia; and
WHEREAS, this drainage easement is necessary to ensure compliance with
Roanoke County and the State of Virginia stormwater regulations; and
WHEREAS, Roanoke County Schools requires a drainage easement from Roanoke
County for their drainage onto the County's property to ensure proper drainage from the
school site (Tax Parcels, #079.02-01-68.00 and #079.04-01-04.00-0000) as shown on the
plat entitled "Plat From Records Showing a20' Drainage Easementon Tax Parcel 079.02-
01-67.00-0000, Located off Mount Pleasant Boulevard, Vinton Magisterial District, Roanoke
County, Virginia", dated 0811912009, prepared by Timothy S. Nash, land surveyor; and
WHEREAS, the proposed easement will serve the interests of the public and is
necessary for the public health, safety, and welfare of the citizens of Roanoke County.
THEREFORE, BE ITORDAINED bythe Board of Supervisors of Roanoke County,
Virginia, as follows:
Page 1 of 2
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on August 25, 2009, and a second reading was
held on September 8, 2009.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is
hereby made availableforother public uses by conveyancetothe County School Board of
Roanoke County, Virginia for drainage from the Mount Pleasant School building property in
the Vinton Magisterial District of Roanoke County.
3. That donation to the County School Board of Roanoke County, Virginia of a
20-foot wide drainage easement across County property identified as Tax Parcel # 079.02-
01-67.00-0000, on the above-mentioned map, attached hereto as Exhibit A, for purposes of
improvement to the Mount Pleasant Elementary School (Tax Map No. 079.02-01-68.00-
0000 and No. 079.04-01-04.00-0000) is hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
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ACTIN N4.
ITEM NO. ~-~'- o~
AT A REGI~LAR MEETING ~F THE BARD ~F SI~PERVIS~RS ~F R~AN4KE
COUNTY, VIRGINIA HELD AT THE R~AN~KE C~I~NTY ADMINISTRATION CENTER
MEETING DATE: September 8, 2449
AGENDA I'~EM: Appointments to Committees, Commissions, and Boards
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPRGVED BY: B. Clayton Goodman, III ~~
County Administrator
CGUNTYADMiNISTRATGR'S COMMENTS:
SUMMARY ~F INF~RMAI'14N:
1. Capital Improvement Program Review Committee ~appoin#ed by District
The following one-year term appointments expired on August 31, 2449:
a. Steven A. Campbell -Hollins Magisterial District
b. Wes Thompson -Windsor Hills Magisterial District
c. Charles S. Wertalik -Vinton Magisterial District
2. Parks, Recrea#ion and Tourism Advisory Board ~appoin#ed by District
The three-year term of Deborah George, Hollins Magisterial District, expired on June 34,
2449. The Board has been notified that Ms. George is moving from the district.
~f
AT A REGULAR MEETING OF THE BOARD OF SUPERVISQRS OF RQANQKE
COUNTY, VIRGINIA, HELD AT "fHE RQANOKE COUNTY ADMINISTRA1rION
CENTER ON TUESDAY, SEPTEMBER 8, 2009
RES4LUTIDNAPPRnVINGANDC4NCURRING lNCERTAIN ITEMSSET
FORTH nN THE BOARD 4F SUPERVISnR5 AGENDA FOR THIS DA'~E
DESIGNATED AS ITEM H ~ CnNSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
~fhat the certain section of the agenda of the Board of Supervisors for September 8,
2009 designated as Item H -Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval ofminutes -January 2l, 2009
2. Request to establish a Radio Maintenance and Capital Fund
3. Request to appropriate funds in the amount of $119,204.50 from the City of
Roanoke for the purpose of maintaining the City's analog emergency radio
system
4. Resolution approving the Second Amendment to the Service Agreement
between Roanoke County, the Roanoke County School Board and theTaubman
Museum of Art
5. Request to appropriate grant funds in the amount of $96,646.66 for Roanoke
County Schools
6. Confirmation of appointment to the Economic Development Authority
That the Clerk to the Board is hereby authorized and directed where required bylaw
to set forth upon any of said itemsthe separate votetabulation forany such item pursuant
to this resolution.
ACTION Na,
ITEM No, '
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS of ROANOKE
CoLINTY, VIRGINIA HELD AT THE RoANOKE COUNTY ADM1N15TRATION CENTER
MEETING DATE: September 8, 2009
AGENDA I'~EM: Request to establish a Radio Maintenance and Capital Fund
SUBMITTED BY: Bill Greeves
Director of Information Technology
Rebecca Owens
Directoro~fFinance
APPROVED BY: B. Clayton Goodman, III ~~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY ~F INF~RMAI'IgN:
In an effort to reduce costs and increase the quality of the service performed on the public
safety radio system, the Information Technology SIT} department has assumed direct
responsibility for the preventive maintenance and repair services for the public safety radio
equipment,
Staff requests approval to establish a Radio Maintenance and Capital Fund to maintain the
revenues and expenditures associated with the radio system.
Revenues may be generated by payments from any outside entity for use, maintenance
and capital, sale of radios, transfers and other capital contributions, Expenditures may
include, but are not lirr~ited to, equipment, tools, training and capital items.
The funds in the Radio Maintenance and Capital Fund will be used for expenses directly
related to the radio system. The Public Safety Team will be responsible for plar~ned
expenditures of the radio systems and the Director of Information Technology for
emergency purchases.
Page 1 of ~
FISCAL IMPACT:
Funds in the Radio Maintenance and Capital Fund will roll 100% atyearend to the Radio
Maintenance and Capital Fund. Appropriations outside of the budget process will be
broughtto the Board for approval.
STAFF REC~MMENDATI~N:
Staff recommends approving the request to establish a Radio Maintenance and Capital
Fund.
Page 2 of 2
AC1"14N N4,
ITEM NO. ~'
AT A REGULAR MEETING 4F THE BGARD GF SUPERVISQRS GF R4ANQKE
CGUNTY, VIRGINIA HELD AT THE ROAN4KE COUNTY ADMINIS-f RATION CENTER
MEETING DATE: September 8, 2009
AGENDA ITEM: Request to appropriate funds in the amount of $119,204.50
from the City of Roanoke for the purpose of maintaining the
City's analog emergency radio system
SUBMITTED BY: Bill Greeves
Director of Information Technology
APPROVED BY: B. Clayton Goodman, III'
County Adn~iinistrator
CQUNTYADMINiSTRATQR'S CQMMENTS:
SUMMARYQF INFgRMAI'IQN:
Prior to this fiscal year, the County contracted with Motorola to provide in-person
maintenance services for our public safety radio system. In an effort to reduce costs and
increase the quality of the service performed on the public safety radio system, the
Information Technology ~IT~ department reduced our services contract with Motorola and
has assumed direct responsibility for the preventive maintenance and repair services of our
public safety radio equipment.
Roanoke City had a similar contract for maintenance with Motorola, but also opted not to
renew this contract. Instead, in July 2009, Roanoke County agreed to assume
responsibility for the maintenance of Roanoke City's analog public safety radio system,
The full details of this agreement are located in a Service Level Agreement, dated July 1,
2009, which is attached,
Roanoke City has agreed to pay an annual fee of $119,204,50 due on July 1St of each
year. In exchange for this annual fee, the Roanoke County IT Department will provide
maintenance and repair services to the City's Microwave Radio Communications, 800 MHZ
Analog Radio Communications System and Emergency Dispatch 800 MHZ Radio Console
Communications equipment.
Page 1 of 2
FISCAL IMPACT:
The County has received funding of $119,204,50 from the City of Roanoke for
maintenance to be performed on their analog public safety radio system. VIle request
these funds be appropriated to the County's radio maintenance and capital fund to offset
costs incurred for handling this maintenance,
ALTERNATIVES:
1. Appropriate funding in the amount of$119.204.50to the County's Radio Maintenance
and Capital Fund for the purpose of maintaining the City's analog emergency radio
system
2. Return the funding to the City and not handle their analog emergency radio
maintenance.
STAFF REC~MMENDATI~N:
Staff recommends alternative 1.
Page 2 of 2
^ , f` ~ ~
r '
Roanoke County
IN~ORMATIt)l~t~
TECHNOLOGY
Service Level Agreement (SLA)
Service Name: Radio Communications Maintenance and Support
DesEgnated Customer: Ci#y of Roanoke
Prepared By
Documen# ownerts~ - - ~ ~ Projectlflrganiza~ion.:~Role
Bill Greeves Director, Information Technology
Bill Hunter Manager, IT Infrastructure Services
Rodney Thompson Supervisor, Communications Shop
Version
Version Date ~ Author Change Description
3 7/1/09 Bill Hunter Addition of 800 MHZ Radio Repair
1
TABLE OF CONTENTS
1 GENERAL OVERVIEW .............r.....................r..........,...........r.r..................r.........................,.. 3
2 SERVICE DESCRIPTION .....................................................................................r................... 3
3 ROLES AND RESPONSIBILITIES ^..u^a...n.u.uun.n.u...^rr.^u.nruu,n^u,.^..r.na.-.nu.n.n..e......a..,,. 4
4 REQUESTING SERVICE .....r........r.,,r .......................r.......r............................r......................... 5
5 HOURS OF COVERAGE, RESPONSE TIMES & PRIORITI~ATION ...r.r ............................... 5
fi MAINTENANCE AND SERVICE CHANGES .......................r.....,r...r....................r.......,........,.. fi
l PRICING ............................................................................................................r.r.................... 1
8 REPORTING, REVIEWING AND AUDI`I'ING .................................................rr.......,.r.......,...... 8
9 APPROVALS..,....unarm.unnr^u..^sr...^u^ruunrrrun,ur,uru...ru..ururr...rn.r,nr^u.....n..r,n..nuanun.nr.. 8
Page 2
General Overview
This is a Service Level Agreement ~"SLA"} between Roanoke County, Information Technology
Department County IT}and the City of Roanoke Department of Technology City DST}, This agreement
is written under the authorization of the Intergovernmental Agreement between the City and County of
Roanoke dated December 11,1991. Radio system management and dispute resolution shall follow those
outlined in Section VII of the Intergovernmental Agreement. The objective of the SLA is to present a
clear, concise and measurable description of the services provided. Below this document will define the
following;
• The technology service County IT provides to the designated customer.
• The general levels of roles and responsibilities, requesting service, hours of coverage,
response times and prioritization.
• The responsibilities of County lT and it's Communication Shop, as a provider of these
services and of the customer receiving services for maintenance & charges, pricing,
reporking, reviewing and auditing.
While the County IT Communications Shop will make every effort to provide the same high quality service
and repairs the City DQT is used to receiving from Motorola Inc., the following should be noted; we are
not a multinational company, but rather a local government committed to meeting the needs of our radio
systems partner. 'there will be a period of adjustment as the City DST and County IT Communications
Shop move from Nationally Contracted Maintenance and Repair Services to LocaE Service. We invite you
to work closely with us as we refine our procedures, where passible, to meet your needs. We will plan
Monthly service meetings to discuss current maintenancelrepairlssues and work order
responselprioritization.
This SLA covers the period from July 1, ZD09 to June 3D, 2010 and will be reviewed and revised at the
end of this period. Either party may terminate this agreement at any time; however every effort will be
made to give 160 days notice, delivered to the appropriate director, in writing prior to the termination of
this agreement.
2 Service Description
2.1 Service Scope
Microwave Radio Communications System Maintenance
Microwave Radio Communications System Repair
B00 M.HZ Analog Radio Communications System Maintenance
600 MHZ Analog Radio Communications System Repair
Emergency Dispatch B00 MHZ Radio Console Communications Maintenance
Emergency Dispatch 600 MHZ Radio Console Communications Repair ~'
`This does not include ComputerAided Dispatch Systems, Emergency Telephone, or non-
Emergency telephone systems.
2.2 Assumptions
• Major upgrades will be treated as projects outside of the scope of this Agreement.
• Funding for major updates will be negotiated on aservice-by-service basis.
Page 3
• Changes to services will be communicated and document to all stakeholders via
Email and updated SLA.
• Scheduling of all service related requests will be conducted in accordance with
descriptions listed in Section 4.
• All current equipment and in-house wiring is in operational condition.
3 Roles and Responsib~Eit~es
3.1 Parties
Res onsible Part TitlelRole Contact Information
Bill Hunfer Owner of SLA and County of 540/711-8530 or Email
Roanoke lnfrasfrucfure Bhunter~a Ro~no{~~~o~n~yVa.~oy
Services Mana er
Far! Linkous Cify of Roanoke Radio 540-853-?3l3 or Email
Technoly Adminisfrafor Earl. Linkor~s roanokeva. ov
Covnmunicafion Shap Service fo Customer Pager 540120?-2129 or Email
compare airs roanokecoun a. ov
Cray of Roanoke FCC Lead l~ispafcher 54x853-24? ?
Ci of Roanoke Radio Sho Communications Technicr'an 540-853-2439
3.2 County IT Communications Shop Responsibilities
County IT Communications responsibilities andlorrequirements insupport ofthis Agreement include:
• Meet response times associated with the priority assigned to incidents and service requests.
Section 5.1 }
• Generating quarterly reports on service level performance.
• Appropriate notification to Customer for all scheduled maintenance via the Tracklt system or by
email notification,
• IT will implement defned processes to deliver these service levels.
• Schedule and conduct monthly service meetings, Recommend That These meetings be scheduled
immediately prior fo monthly Nlofarola Service meefings.
3.3 Customer Responsibilities
Customer responsibilities andlorrequirements insupport of this Agreement include:
• Properly prioritize a service related incident or request Section 5.3}.
• Identify the Technical Contacts FTC's} who are authorized to openlclose work orders .
• Communicate specific service needs and requirements.
• Attend and participate in monthly service meetings.
Page 4
4 Requesting Service
4.1 Request for service will be routed through the Track IT Work Order request system, County
staff will answer calls for service and suppork as soon as possible, prioritized in the order they
are received. Normal business hours are Monday through Friday 8:00 am until 5:00 pm. The
work order system will respond to all requests with an a-mail from
radiocall@roanokecountyva.gov that will supply the work order tracking number. This is not an
e-mail address that can be communicated with directly.
4.2 The County IT Communication shop will provide 24 hours a day 365 days per year service
response on all radio and microwave equipment as needed. After-hours, weekends, and County
holidays a technician will communicate with City Dispatch Center within established response
times. When a problem is discovered, Technical Contact will decide the priority ~5,3~ and submit
a ticket as described above, Request, determined to be emergency, will page the County
Communication Shop personnel at ~540y 207-229 immediately for response.
5 Hours of Coverage, Response Times & Prioritization
5.1 Hours of Coverage
County staff will answer calls for service and support as soon as possible and will contact the
City of Roanoke representative to schedule needed repairs or support. Every effort will be
made to respond to emergency calls for service vn critical systems within the designated
response times.
5.2 Response
The County IT Communication Shop will provide 24 hours a day, 365 days per year service
response on all analog radio and microwave equipment as needed. After-hours, weekends and
County holidays a technician will communicate with City Dispatch within established response
times, When a problem is discovered, the technical Contact will decide if the problem requires
immediate response and wil! page the standby personnel at ~540~ 201-2129.
Severity 1 Within 2 Hours from receipt of Notification, 2417
Severity 2 Within 6 Hours from receipt of Notification, Standard Business Day
Severity 3 Within next Business Day, Standard Business Day
5.3 Prioritization
`fhe City of Roanoke Radio Technology Administrator will serve as the IT Liaison for issues
concerning this agreement. The City of Roanoke Director of Technology will appoint two
Technical Contacts for operational purposes and they will make all requests for service and will
determine the priority level the requests are to be submitted as. Priority levels are assigned as
follows:
Page ~
Severity 1 ~ Response is provided continuously
Ma j ar System failure
~ 3 3 °fo of System dawn
3 3 % of Site channels dawn
Site Bnviranment a~arrr~s ~smake, access, ~mF? AC power.
This level is ~.eant to represent a m.ajar issue fiat results in an
unusable system, sub-system, Product, ar critical features from
tie Customer's perspective. Na'4vark-around ar i~nrnediat~
solution is available,
Severity ~ ~ Response during Standard Business Day
Significant System Impairment not to exceed 33% of system
dawn
System prablerr~ presently being monitored
This level is meant to represent ~a moderate issue that limits a
Customer's narr~al use of the system, sub-system, product, ar
n~a' ar non crib cal features from a Customer's ers ective
Severity 3 ~ Response during Standard Business Day
Intermittent system is sues
~ rnfarmation questions
~pgrades~'reventative maintenance
~ This level is meat to represe~.t a minor issue that does not
preclude use of the system, sub-system, product, ar critical
features from a Customer's perspective, It may also represent a
cosmetic issue, including documentation errors, general usage
questions, recammenda~ans for product enhancements ar
modifications, and sc~e~duled events such as preventative
maintenance ar roductls stem u odes .
6 Maintenance and Service Changes
6,1 Maintenance
The County IT Communications Shop will provide Quarterly maintenance inspections on the
800 MHO simulcast radio system components located at Poor, Fort Lewis, Mill Mountains, and
Crowell's Gap. County staffs will also verify GPS and High Stability oscillator, check and clear
the station error log as necessary.
Semi-Annually; verify transmit and receive audio levels end to end. Verify transmit deviation
levels on all channels and perform preventive maintenance on the transmitters. Glean ECC
Dispatch equipment as covered in the previous Motorola contract. Inspect all sites for
compliance with current radio standards,
Page 6
6.2 Designated Customer Responsibilities
o Maintain proper care of equipment
o Use the equipment only for the intended purpose
o Report equipment problems in a timely manner
6.3 Communication to customers on planned outages
The County IT Communication Shop will notify the City Radio System Liaison and Technical
Contacts by Email prior to removing equipment from service for maintenance or repairs,
6.4 Communication about emergency maintenance
`rhe County IT Communication Shop will notify the City Emergency Communications center by
phone prior to performing emergency maintenance or repairs.
7 Pricing
l.1 Hourly Rates
The current agreed upon hourly rates are:
Hourly labor rates for Communications support will be $3?.0o per hour.
These rates may be adjusted annually on July est. Notice of a rate change will be sent to the
City of Roanoke DST prior to December 15th for consideration in. the City of Roanoke's annual
budget, For service that is performed on nights, weekends or holidays the City of Roanoke DaT
agrees to pay ~ % times the agreed upon rate for service and support.
"rhe City of Roanoke DST will pay annual maintenance fee of $9000.00 x$225.00 per radios for
mountaintop radio systems
The City of Roanoke will pay annual maintenance fees of $8100.00 ~~ 350.00 per link} for the
microwave system repair and maintenance. Parts not covered by warranty will be charged
separately,
The City of Roanoke DST will pay annual service contract fees of $102,104.50 for the 800 MHZ
simulcast radio system and the associated City Dispatch Center equipment. This figure will be
evaluated quarterly for sufficiency and will be the base point for future Service Level
Agreements. Should it be determined that this fgure is not sufficient for the County to continue
maintenance of the system the CitylCounty Directors will meet and determine an alternative
course of action.
l,2 Billing
The County !T may bill the City of Roanoke DDT "as needed" or monthly for IT services ar~d
materials for microwave materials and parts. The bills will include the following information:
Date and time the service was performed, location where service was performed, description of
the service performed, list of parts and materials used and the cost per unit, number of hours of
labor charged and the rate, Normally, these bills will be in quarterly reconciliation
documentation against the annual service contract fees. Bills will be sent to the attention of
Radio Technology Administrator. Any charges not included in the annual fees wi#I be approved
in advance by the Radio Technology Administrator.
Page ?
18 Reporting, Reviewing and Auditing
"this Agreement is valid from the Julys ~, 2009 outlined herein and is valid until June 30, 200. The
Agreement should be reviewed at a minimum once per fiscal year; however in lieu of a review during
any period specified, the current Agreement will remain in effect. In December of each year this
agreement will be updated for the next budget year,
~fhe County Infrastructure Services Manager is responsible for facilitating regular reviews of this
document. Contents of this document may be amended as required.
Designed Review owner: County Infrastructure Services Manager
Review Period: Annually
Previous Review Date; June 2009
Next Review Date: December 2009
9 ApprovaMs
Prepared by
Approved by ~ ~°~
County T Director
Ci DOT Director ~ ~~
ROVE
r
S woo S~9 H Coy~Y
A~o~~py
Page B
ACT1aN NG.
ITEM NO. -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
September ~, 24D9
Resolution approving the Second Amendment to the Service
Agreement between Roanoke County, the Roanoke County
School Board and the Taubman Museum of Art
Joseph B. Obenshain
Senior Assistant County Attorney
B. Clayton Goodman, III
.. ~
CountyAdmin~stratar
CGUNTYADMINISTRATGR"S CGMMENTS:
SUMMARY GF INFaRMA'~IGN:
Current econon~iic conditions have required Roanoke County government to carefully
examine a!I anticipated expenditures for the 2ng9-2o~g fiscal year. During the course of
budget preparation fortF~is current fiscal year, the County administration looked carefully
at the usage of the educational program at the Taubman Museum of Art by Roanoke
County Schools. After extended discussion with the staff of both the school system and
the museum, it was determined that 'the County would continue to fund this program at
a level of $5o,4oD for the Zoo9-2g1 o school year. The submitted Second Amendment to
the Service Contract reflects the level of services which the Art Museum will continue to
provide to County students and teachers in accordance with this appropriation.
STAFF RECGMMENDATIQN:
Staff recommends that the Board adopt the attached resolution to authorize the County
Administrator to execute the 5ecand Amendment to the Service Agreement with
Roanoke County Public Schaois and the Taubman Museum of Art,
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, SEPTEMBER 8, 2009
RESOLUTION APPROVING THE SECOND AMENDMENT TO THE
SERVICE AGREEMENT BETWEEN ROANOKE COUNTY, THE
ROANOKE COUNTY SCHOOL BOARD AND THE TAUBMAN MUSEUM
OF ART
WHEREAS, the Roanoke County Board of Supervisors on August 14, 2007,
authorized the County Administrator to execute a service agreement with Roanoke
County Public Schools and the Art Museum of Western Virginia ("Art Museum") to fund
arts educational programming for students and teachers of Roanoke County by the Art
Museum on an annual basis for up to ten (10) years subject to future appropriations;
and
WHEREAS, following the first year of operation under this service agreement
during the 2007-2008 school year, an amended service agreement was negotiated
between Roanoke County, Roanoke County Public Schools and the Art Museum, now
the Taubman Museum of Art, to provide for funding of the Art Museum's education
programming for the 2008-2009 school year; and
WHEREAS, following the second year of operation under this service contract
during the 2008-2009 school year, a second amended service agreement has been
negotiated between Roanoke County, Roanoke County Public Schools and the Art
Museum, now the Taubman Museum of Art, to continue funding of the Art Museum's
education programming for the 2009-2010 school year; and
WHEREAS, this Second Amended Service Agreement has been approved and
executed on behalf of Roanoke County Public Schools and the Taubman Museum of
Page 1 of 2
Art and requires formal approval action by this Board to authorize its execution by the
County Administrator; and
WHEREAS, the reading of this Resolution was held on September 8, 2009.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Second Amendment to the Service Agreement between the Board of
Supervisors of Roanoke County, Virginia, the County School Board of Roanoke
County, Virginia and the Taubman Museum of Art, formerly the Art Museum of
Western Virginia, attached as Exhibit "A", providing funding for educational
services by the Taubman Museum of Art to students and teachers in Roanoke
County is hereby approved.
2. The County Administrator is authorized to execute the Second Amendment to
this Service Agreement upon such form as may be approved by the County
Attorney's Office.
3. That this Resolution shall be in effect from its adoption.
Page 2 of 2
Exhibit A
THIS SECOND AMENDMENT to the Service Agreement between the Board of
Supervisors of Roanoke County, Virginia thereinafter "County"}, the County School
Board of Roanoke County, Virginia (hereinafter "School Board") and the Taubman
Museum of Art, formerly the Art Museum of V1~estern Virginia thereinafter
"Museum"}, for an Educational Program thereinafter ``Program"} is entered into this
dayof July, zoo9, as follows:
WHEREAS, the County, the School Board and the Museum have previously
entered into a Service Agreement to provide funding for the educational program
developed by the Museum for the benefit of students in the Roanake County School
System and of residents of Roanoke County through participation in activities of the
County's Department of Parks, Recreation and Tourism; and
WHEREAS, as a result of the second year of operation of this Program during
the 2008-2009 school year, adjustments to the funding allocations and program
utilization reporting schedules are considered advisable by the Roanoke County
Board of Supervisors to this agreement due to general budget cuts and cuts
specificallyto the fundingofthis Program; and
WHEREAS, it is the desire of the County and the School, with the
concurrence of the Art Museum, to amend the existing Service Agreement in order
to continue this Agreement in order to react to budget cuts related to the Program.
NOS, THEREFORE, for and in consideration of the mutual benefit in
continuing to attain the common objectives as set forth in their Service Agreement,
the County, the School Board, and the Museum mutually agree to the following
amendments totheirService Agreement, as follows;
ARTICLE III, FINANCIAL OBLIGATIONS,
This Agreement shall not be construed as obligating the County or the School
Board to expend funds in any contract or other obligation for the future payment of
money in excess of appropriations authorized bylaw and administratively allocated
for the purposes herein, unless stipulated by separate agreement. Subject to future
appropriations, the County has indicated an intention to fund this Program for the
remaining eight years of the original ten year commitment. Contracted Service
Agreement costs for and payable to the Museum, subject to appropriations, are
$5o,B~~ annually, Contracted Service Agreement costs for and payable to the School
Board, subject to appropriations, are $ 50,OaD annually. The payments to the School
Board are intended to provide for transportation costs for students to access the
Program, for consumable supplies used in connection with the Program and in-
servi ces.
l~`~`~'l~~t, die a the doge ~~ 1'ding, ~hls ecand ~Arn~n~.ment ~o the
or~ricc ~~ce~e~t sh~l~ cnd and n~ad~~ ~~ ~~ics p~ovidc to l~.oanal~~
~o~nt~ l~ub~lc Schools b,~ the 'l~aub~n ~us~ ~~ Art. Those changes ~~at to
~~tlca ~~, oetlon ~, end ~nc~de~
~use~n~ shall in~plernent the P~~og~a~~n and ~t i~~ staff and. sper~~se ~~
a.t~~~~les. l~[useu~ ~~~ n~ae a~a~Zab~e to the students and teacl~e~i ~~' toanol~e
our~t ub~ic schools so~~.e of its educational services ~. follo~s~
A. ~nd~rarten and fz~st gxade loanol~e ount~` students ~~~ ~~ able to
~art~c~~ate in u~~li~.~ted and l~,iteraey ~ at tl~e ~~useum ~ ~~
add~t~Onal ~~'~ to tl~e students outside ~~ t~ans~ortat~on for the du~at~an ~~
the aree~nent. A record of use ~r~ll be ~~a~nta~ned ~ the ~useun~ a~~d
subz~n~tted to the County ~.~~d the cl~ool 1~3oa~d b~ ~'eb~~~ ~ and dune ~
of each scl~ool year. It ~ the intention ~~' the ~a~~ie to this gre~~nent to
~~a~e the ~C~usen~'s ~~ and l~.ite~iacy ~rog~an~ available to all
l~~ndergarten and ~~st grade stude~ats enrolled xn ~.oanol~e bounty ublie
schools. ~. requested by the ount~ o~ the cl~ool o~d, the lueu~n ilk
use its best ffo~~ts to ~ovide current information to use under this
e~~~ce green~ent.
1r, the ~ueu~~ Studies u~~~~ieulun~ has been er~a.ted s~ecihcally fo~•
~oanolCe Counter students attending the ente~° for ~~sual ~~ts. T`his
~~•ogrn~ ~~~ offer the students the o~ortun~ty to learn about careers in ~.
n~user~~n settl~g, the ~~: l~useur's collection and care ~' tl~e collection,
'phis rora~ mill lie offered in the months of Se~te~nber, ~ctohe~•,
l~ove~r~ber, l~ ebr~a~~~r, larch, and ~~r~~ of each school year, ~`he ~rogra~.
~~~ expand to four groups by the 0090 . ~ school years a~.d mill ren~a~n
at this level for tl~e duration of the .reen~ent, unless otheise ~~7odif~ed
by ~~~itten agreement of all pa~ie~
~`he luseu~ leas dtr~~ined Measurable goals and ob~eetive ~~ the first
year of the progra.~ a.s deta.iled in l~ttach~ent ~ to the original Agreement.
In addition} Attachment 2 includes an outline of the four, year p~rogr~,
the ~ueu~ v~ill report a ~~•~~•~~ analysis along nth the results of the
naasu~~ble goals and objectives to the School hoard on pr before ll~ay 1
~~' cash year.
~'he ~ueu~a~ zl~ prov~~de tenth-nine a.~~t ~embersl~ip free ~~` charge.
~'~renty-five a.rt me~bership mill be for art teachers of l~oano~e County
public schools, ore for the Suer intendent of ~oanoe County public
schools, three fox ~onol~e bounty l~epa~~~~ent of 1'a~yl~, l~.ecreatia~~s and
~'our~srn~ ~ ~rr~tten ag~•een~ent, the parties ~~ay ~~odify tl~ distribution
of these art n~e~x~be~~ships as tl~e circu~tances ~~ay require.
~~~
4
~~ , ~~ao ~u~t~ ~.a~~~ o,~a~
TAUBMAN MUS UM OF ART
J i eckner, COD
ACTIGN NG,
ITEM NG.
AT A REGULAR MEETING GF THE BGARD GF SUPERVISORS GF RGANGKE
CGUNTY, VIRGINIA HELD AT THE RDANOKE CGUNTY ADMINISTRA'fIGN CENTER
MEETING DA`f E: September 8, 2009
AGENDA ITEM: Request to appropriate grant funds in the amount of
$96,646.66 for Roanoke County Schools
APPRGVED BY: B. Clayton Goodman, III
Co~anty Administrator
CGUNTY ADMINISTRATGR'S CGMMENTS:
SUMMARY GF INFGRMATIGN:
Roanoke County Schools requests that the Board accept and appropriate the following:
1. A grant in the amount of $1,675 was received from the Allstate Foundation to
support the continuation of the Partnering for the Privilege Safe Teen Driving
program initiated in 2006. The program is a parent education initiative for the
Driver Education program in Roanoke County Schools. This initiative is a
cooperative effort between the Roanoke County Public Schools, the Roanoke
County Police Department, Allstate Insurance and the Allstate Foundation. The
purpose of this program is to develop and improve safe driving habits for our
teen drivers. The grant award of $1675 will cover the anticipated expenses.
2. The Race to GED grant in the amount of $59,760 is part of the Roanoke County
Schools adult education program. Race to GED is an innovative approach to adult
education based on two instructional programs: GED Fast Track and GED Prep.
These two programs assess what a person already knows and prescribe instruction
to prepare adults for success on GED Tests. ~fhe time it takes to earn a GED is
dramatically shortened, from one year required in traditional adult education, to
three months or less with GED Fast Track and only 180 days with GED Prep.
3. The Expanded GED grant is a competitive grant that may be awarded to school
systems that administer a viable adult education program. The purpose of the grant
is to give the division the ability to expand with regard to seats and test
administration. Roanoke County has been awarded $9,236.
Page 1 of 2
4. Roanoke County Schools is awarded funding under the Carl D. Perkins Act on an
annual basis. This funding is used to support the Career and Technical Education
programs. Roanoke County Schools budgeted $136,372 in anticipation of the
Perkins award. Vlle received notification that Roanoke County has been awarded
$140,191.16 under the Perkins Act. Staff is requesting an appropriation of the
difference, which is $3,819.16.
5. 0n an annual basis, the Virginia DBE allocates funds for school divisions for
secondary CTE equipment. 'rhe state calculates this allotment based on a base
allocation of $2,600 followed by an allocation based upon per pupil enrollment in
CTE classes. Roanoke County Schools conservatively estimated a budget
appropriation of $8,096. Since the school system was awarded $18,875.28 by the
state, staff is requesting that the difference be appropriated, which is $16,779.28.
6. The state recognizes credentialing reimbursements for CTE industry certification
examinations, licensure tests, and occupational competency assessments at $4.79
per student enrolled in CTE classes eligibleforsuchexaminations. Given historical
data the state recommended that $11,377.22 be granted to Roanoke County Public
Schools.
FISCAL IMPACT:
1. The driver education program budget will be increased by $1,675.
2. The GED program budget will be increased by $68,996.
3. The career and tecr~nology budget will be increased by $25,975.66.
ALTERNATIVES:
None
STAFF REC4MMENDATI~N:
Staff recommends appropriation of funds in the amount of $96,646.66 as described above.
Page 2 of 2
ACTION N 0,
ITEM NO.
AT A REGULAR MEETING OF THE BOARD 4F SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA~fION CENTER
MEETING DA'~E: September S, 2009
AGENDA ITEM: Confirmation of appointment to the Ecanomic Development
Authority
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPROVED BY: B. Clayton Goodman, ill
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The four-year term of Billy H, Branch will expire on September 26, 2009. At the request of
Supervisor Moore, the Clerk contacted Mr. Branch and he expressed his willingness to
serve an additional faun-year term on the Economic Development Authority,
Confirmation of appointment was placed on the Consent Agenda.
~-1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Unaudited balance at June 30, 2409 $ 17,493,808
Balance at September 8, 2009
$ 17,493,508
°/° of General
Fund Revenue
9.65°/a
9.37°/a **
Note: 0n December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2008-09 a range of 9.0°/°-10.0°/° of General Fund Revenues
2008-2409 General Fund Revenues $181,259,899
9.0°/° of General Fund Revenues $16,313,391
10.0°/° of General Fund Revenues $18,125,990
** 2009-10 a range of 9,5%-10.5% of General Fund Revenues
2409-10 General Fund Revenues $186,756,550
9.5% of General Fund Revenues $17,741,872
1 q.5°/° of General Fund Revenues $19,609,438
The unaudited Unappropriated Fund Balance of the County at J~~ne 30, 2009 was maintained at
9.65% which was within the range of our goal for 2008-09. ~fhe balance will be increased over time
to the following ranges:
2014-2011 14.0%-11.0%
Submitted By Rebecca E. awens
Director of Finance
Approved By B. Clayton Goodman III ~
County Administrator
~- a
COUNTY QF RoANQKE, VIRQINIA
CAPITAL RESERVES
Minor Count Ca ital Reserve
(Projects not in the CIP, architecturaUengineeringservices, and otfrerone-time expenditures.}
Amount
Unaudited balance at June 30, 2009 $1,932,871.20
July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair vale ~195,204.00~
of the firing range and driving range
Balance at September 8, 2009 $1,737,667,20
Mayor Coin Capital Reserve
(Projects in the C1P, debt payments fo expedite projects identified in ClP, anal land purchase opportunities.
Unaudited balance at June 30, 2D09
Submitted By
Approved By
Balance at September 8, 2009
Rebecca E. Owens
Director of Finance
B, Clayton Goodman III
County Administrator
$2,339,030,00
$2, 339, 030.00
L-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2DD9-2D1 D original Budget $1 DD,DDD.DD
IUlay Z6, 2DD9 Appropriation of funds for the lease of property for the temporary ~15,5DD.D4}
location of the Mt. Pleasant Library
June 9, 2DD9 Appropriation for Legislative Liaison ~24,DDD.DD}
Balance at September 8, 2DD9
Submitted By Rebecca E. nwens
Director of Finance
$ 6D,4DD.DD
Approved By B. Clayton Goodman III
County Administrator ~
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AcTIaN Na.
ITEM NO.
0
AT A REGULAR MEETING 4F THE BaARD aF SUPERVISaRS aF RDANQKE
CaUNTY, VIRGINIA HELD AT THE RQANaKE CaUNTY ADMINISTRA'fl4N CENTER
MEE~'ING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPRQVED BY:
September 8, 2000
Vllork session an the pre#iminary financial results of the 2008-
2009fiscal year
Diane D. Hyatt
Assistant County Administrator
B. Clayton Goodman, III
County Administrator
CQUNTY ADMINISTRATQR'S CaMMENTS:
SUMMARY QF INFQRMATIQN:
This time has been set aside to review the preliminary financial results forthe fiscal year
ended June 30, 2009. This work session will be led by Clay Goodman, Diane Hyatt,
Rebecca Owens and Brent Robertson. At this work session, we will be discussing the
following
1. Actual revenues compared to budget for the 200$-09 fiscal year
2. Actual expenditures compared to budget for the 2008-09 fiscal year
3. Qperational rollover requests based upon previously established County policy
4. Review of reserves and unappropriated balance
Attached are the schedules that we will be reviewing at the work session.
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ACTIGN NG.
ITEM NG. `
AT A REGI~LAR MEETING GF THE BOARD OF SI~PERVISGRS GF RGANGKE
CGI~NTY, VIRGINIA HELD AT THE RGANGKE COI~NTY ADMINISTRATIGN CENTER
MEETING DATE: September S, 2449
AGENDA I'~EM: Vllork session on the Department of Social Services staffing
SUBMITTED BY: Daniel R, O'Donnell
Assistant County Administrator
APPRQVED BY: B. Clayton Goodman, III
County Administrator
CGUNTY ADMINIS'~RAT4R'S COMMENTS:
SUMMARY ~F INFQRMATIQN:
Due to the current state of the economy, applications and caseloads have dramatically
increased on the eligibility side of the Department of Social Services, necessitating a
request for additional staff. Administration has reviewed the trend data and has asked Dr.
Betty McCrary, Director of Social Services, and Assistant DirectorJoyce Earl to share this
information with the Board of Supervisors in a work session, Budget Director Brent
Robertson will also present information regarding the budgetary implications of funding
these positions, as a large portion of the cost would be shared with the Commonwealth and
the City of Salem. This work session will cover information on both current needs and
future needs for staffing should the application and caseload trends continue into the
future.
ACTION N4.
ITEM N4.
AT A REGULAR MEETING 4F THE BOARD ~F SUPERVISGRS GF R~ANGKE
COUNTY, VIRGINIA HELD AT THE R4ANGKE COUNTY ADMINISTRATIGN CENTER
MEETING DATE: September S, 2449
AGENDA ITEM: Work session on the condition of the Glenvar Branch Library
and options for improvement
SUBMITTED BY: Diane D. Hyatt
Assistant County Administrator
Diana Rosapepe
Director of Libraries
APPROVED BY; B. Clayton Goodman, III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARYOF INFORMATION:
This time is set aside to inform the Board about the status of the Glenvar Branch Library
and to offer plans for improvement. Items to be presented are:
1. Update on the current Glenvar Branch Library, including
a. Age, size, and general information
b. Issues related to space and layout
c. Handicapped accessibility
d. Collection development
e. Service limitations
2. Review of ~khe CIP plan for the Glenvar Branch Library
a. Citizen CIP committee review and rar~king
b. Feasibility of expanding the existing building
c. Impact of road widening on Rte. 464
d. Appropriate size and features of a branch library
e. Summary of input from meetings with Glenvar citizens
f. Enhanced services to be offered
Page 1 0# 2
3. Existing sources of revenue forthe project
4. Request to transfer funds from the South County project to begin the A&E process
for a replacement branch library.
FISCAL IMPACT
The Glenvar Library currently has a budget of $199,509. There is $500,000 available to be
moved from the South County library budget.
STAFF REGQMMENDATI~N
At the conclusion of the work session, staff will ask the Board to vote to transfer $500,000
from the South County Library project to the Glenvar Library project to begin architectural
and engineering work for a new branch library.
Page 2 of 2
ATA REGULAR MEETING GF THE BGARD aF SUPERVISaRS 4F R4ANGKE
COUNTY, VIRGINIA, HELD AT THE RGANGKE COUNTY ADMINISTRATIGN
CENTER ON TUESDAY, SEPTEMBER 8, 2409
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
C~NF4RMITY WITH THE CODE 4F VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification bythe
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted inconformity with Virginia law,
NOW, THEREFGRE, BE IT RESOLVED, thatthe Board ofSupervisorsof Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Gnly public business matters lawfullyexemptedfrom open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. ~r~lysucr~ public business matters aswere identified inthe motion convening~rhe
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.