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HomeMy WebLinkAbout6/9/2009 - RegularJune 9, 2009 501 County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 9, 2009 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of June 2009. IN RE: CALL TO ORDER Chairman Altizer called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Michael W. Altizer, Supervisors Joseph B. "Butch" Church, Richard C. Flora, Charlotte A. Moore MEMBERS ABSENT: Vice Chairman Joseph P. McNamara STAFF PRESENT: B. Clayton Goodman III, County Administrator; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Paul M. Mahoney, County Attorney; Becky R. Meador, Deputy Clerk to the Board; Teresa Hamilton Hall, Public Information Director IN RE: OPENING CEREMONIES The invocation was given by Pastor Olander English, Clearbrook Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Goodman made a correction to the agenda concerning the adjournment item. He advised that the Board will adjourn to June 23, 2009, at 11:30 rJ02 June 9, 2009 a.m. and not 12:00 p.m. as previously published to tour the Green Ridge Recreation Center, the County Fleet Services Center, and the North County Fire Station. He advised that the Board needs to meet at 11:30 a.m. to travel and arrive at the Green Ridge Recreation Center at 12:00 p.m. IN RE: NEW BUSINESS 1. Request for authorization to execute the Second Modification Agreement between the County of Roanoke, the Roanoke County Economic Development Authority and Integrity Windows Loope, Assistant Director of Economic Development) A-060909-1 Ms. Loope advised that the County entered into a performance agreement with Integrity Windows on May 23, 2003, which provided for an economic development grant and other incentives to the company based upon legible performance goals. Due to the national economic conditions beyond Integrity's control, particularly on the residential construction market, the County modified the agreement on February 24, 2009, to reduce the local penalty for job creations from $1,000 to $500 for each fulltime position below the original employment goal. Since that time, new legislation was adopted by the Virginia General Assembly effective July 1 2009, which allows for the extension of performance timelines for the Governor's Opportunity Fund (GOF) grants. While Integrity has met the performance role outlined in their Phase 1 GOF grant, they have not satisfied the employment goals for the Phase 2 grant. As a result, Integrity is June 9, 2009 503 requesting an extension of their Phase 1 GOF grant to December 31, 2011, to allow more time to reach their employment goals. Ms. Loope advised that staff has consulted with the Roanoke County Economic Development Authority and the Virginia Economic Development Partnership and all parties are in agreement with this request. Staff recommends authorizing the County Administrator to execute the modification agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Integrity Windows. There was no discussion. Supervisor Altizer moved to approve the staff recommendation (authorizing the County Administrator to execute the modification agreement). The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara 2. Reappointment of Special Assistant for Legislative Relations, authorization to continue an agreement and an appropriation of funds Paul Mahoney, County Attorne A-060909-2 Mr. Mahoney advised that this is a request for the Board to reappoint Eldon James and his corporation, Eldon James and Associates, to act as Roanoke 504 June 9, 2009 County's Special Assistant for Legislative Relations and appropriate funds in the amount of $24,000 for this purpose. He reminded the Board that Mr. James will be present at the next meeting on June 23, 2009, in a work session to discuss some of the various legislative successes and failures in the 2009 session and begin planning for the Board's legislative initiatives for the 2010 session. He requested that the Board reappoint Eldon James and Associates as Special Assistant for Legislative Relations and appropriate the funds for this purpose. There was no discussion. Supervisor Altizer moved to approve the staff recommendation (reappoint Eldon James & Associates, Inc. as Special Assistant for Legislative Relations and appropriate $24,000 from the fiscal year 2009-2010 unappropriated balance). The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing execution of an agreement and the donation ~ lease of office space in the Roanoke County Public Service Center to the Roanoke Va11ey Greenwav Commission Pete Haisli Director of Parks, Recreation and Tourism; Janet Scheid, Greenwav Planner June 9, 2009 505 Mr. Haislip advised that this is the first reading of an ordinance authorizing the execution of a lease agreement with the Roanoke Valley Greenway Commission. He explained that when the position of the Greenway coordinator was established in 1996, the Greenway Commission office was initially housed in the Fifth Planning District Commission, which is now the Roanoke Valley Alleghany Regional Commission. In 1997, Roanoke County offered to house the Greenway Coordinator in the County Administration Center for athree-year agreement, which was renewed in 2000 for an additional three-year term, and renewed in 2004 for an additional five-year term. In November 2005, the space for the Greenway Commission was reassigned to the Parks Department in the Public Service Center on Kessler Mill Drive. Mr. Haislip advised that per the agreement, the County serves as a fiscal agent and provides office space, computer desk, and a telephone. The Greenway Commission pays all direct bills for additional furniture, copying, telephone service, supplies, and mail. The Greenway Commission requests the renewal of this agreement in order to continue housing the Greenway Commission office in Roanoke County. Rather than having an expiration date, the agreement can be cancelled by either party with two months notice. Staff recommends approval of the first reading of the ordinance. Supervisor Moore expressed appreciation for everything that the Greenway Commission does and stated that the greenways are definitely assets for the community. She moved approval of this item, alternative one. 506 June 9, 2009 Mr. Haislip advised that Jim Lee, Chairman, Chairman, Roanoke Valley Greenway Commission, was present to speak to the Board. Mr. Haislip stated that it is a benefit to the County to have the Greenway Commission located at Kessler Mill because they can coordinate on many projects. Chairman Altizer advised that Supervisor Moore had moved to approve the first reading and set the second reading for June 23, 2009. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT Supervisor McNamara Mr. Lee expressed his appreciation to the County for their support and serving as landlord for the commission. He advised that the arrangement has worked extremely well and they will continue to be a good tenant. He stated that when the commission has projects involving the County, the work is coordinated through Pathfinders and Liz Belcher, Greenway Coordinator. This coordination of efforts has proven beneficial for the County and the commission. They also hold monthly meetings at the Kessler Mill location. June 9, 2009 507 IN RE: APPOINTMENTS 1. Board of Zoning Appeals (appointed ~ District Supervisor Moore reappointed Kevin Barnes to represent the Cave Spring District for an additional term. She requested that confirmation of his appointment be placed on the Consent Agenda. 2. Clean Va11ey Council Chairman Altizer advised that as requested at the May 12, 2009 meeting, Dennis Harris was contacted to determine his willingness to serve an additional term. Mr. Harris has declined re-appointment. 3. Library Board (appointed ~ District Supervisor Altizer appointed Heather Lawrence to represent the Vinton Magisterial District. He requested that confirmation of her appointment be placed on the Consent Agenda. 4. Parks, Recreation and Tourism Advisory Board (appointed District Supervisor Altizer advised that Roger Falls was willing to serve an additional term. He reappointed Mr. Falls to represent the Vinton Magisterial District. He requested that confirmation of his appointment be placed on the Consent Agenda. Supervisor Church reappointed David Watt and Donna Wooldridge to represent the Catawba Magisterial District for additional terms. He requested that confirmation of these appointments be placed on the Consent Agenda. 508 June 9, 2009 Supervisor Flora requested that the Clerk contact Deborah George, Hollins Magisterial District, to determine if she was willing to serve an additional term. Supervisor Flora was informed that Ms. George is ineligible to serve as she has moved to another district. 5. Roanoke County Community Leaders Environmental Action Roundtable (RC-CLEAR) for the ICLEI Program (appointed District Supervisor Altizer appointed Ruth Deibler to represent the Vinton Magisterial District. Supervisor Church appointed David Wymer to represent the Catawba Magisterial District. They requested that confirmation of these appointments be placed on the Consent Agenda. 6. Social Services Advisory Board (appointed ~ District Supervisor Flora asked that the Clerk contact Dorothy Hayes, Hollins District, to determine if she would be willing to serve an additional term. IN RE: CONSENT AGENDA R-060909-3 Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara June 9, 2009 509 RESOLUTION 060909-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 9, 2009 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Item 1 inclusive, as follows: 1. Confirmation of committee appointments to the Board of Zoning Appeals; Library Board; Parks, Recreation and Tourism Advisory Board; and Roanoke County Community Leaders Environmental Action Roundtable (RC-CLEAR). That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara IN RE: REQUESTS FOR WORK SESSIONS Supervisor Altizer requested that a work session be held at the July 14, 2009, meeting to explore the possibilities of not allowing tractor-trailers to travel Route 116 in either direction from Roanoke County or Franklin County. He asked that staff from the Community Development Department and representatives from the Virginia Department of Transportation (VDOT) be involved with and attend the work session. It is his fear that if something is not done about this situation, there will be a serious accident with loss of life on the mountain. Supervisor Altizer advised that he sent a letter to the Chairman of the Franklin County Board of Supervisors asking for their input on this matter. 510 June 9, 2009 IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Moore: (1) She welcomed Fire and Rescue Chief Rick Burch's sister, Pat Burch, to the meeting and thanked all firefighters for their service. She attended the Virginia 2009 Fallen Firefighter's Memorial over the weekend. It was an eye-opener and a reminder to thank our firefighters. She commented that these brave men and women never know what they will incur when they enter a burning building or if they will come out again. She asked everyone to thank any firefighters they may know. (2) She thanked all the veterans who were in Normandy sixty-five years ago. (3) On behalf of the Board, she thanked Nancy Hans and Arlene Murphy for all of their work and dedication on the Roanoke County Prevention Council. Due to their initiative in curbing underage drinking and drug use, the Council was one of 22 groups in Virginia to receive a matching grant from the Office of National Drug Control Policy in Washington. June 9, 2009 511 The Council has received its second, five-year $625,000 grant. She reported that Jack Claypool, Administrator of the Drug Free Communities Program at the White House, came to Roanoke to congratulate the Roanoke Valley for its successful anti-drug use messages. Supervisor Moore stated that this is a community issue, not just a student or school problem. (4) She congratulated Paige Bowman and all the Roanoke County students graduating today. These young men and women will be our future leaders. Supervisor Church: He stated that he had received a request from Pastor Randy for a variance to the noise ordinance for their Freedom Blast, July 4t" event at Green Hill Park. Fireworks are scheduled to start at 9:40 p.m. and they are afraid they may run past 10:00 p.m. Mr. Mahoney agreed to assist with the request. Supervisor Flora: He reminded everyone about the primary election today and encouraged everyone to vote. Only four percent of citizens are expected to vote, and they will be selecting critical candidates. IN RE: RECESS Chairman Altizer recessed the meeting at 3:23 p.m. to move to the fourth floor for the work session. IN RE: WORK SESSIONS 1. Work session to review and discuss Green Ridge Recreation Center Business Plan, Operating Pro-Forma, fees, charges and staffing plan Pete Haisli Director of Parks, Recreation and Tourism rJ ~ 2 June 9, 2009 The work session was held from 3:33 p.m. to 4:21 p.m. Mr. Haislip and Matt Henke, Facility Manager, were present. Mr. Haislip advised that the following input was received from the Board at the work session on May 26, 2009: (1) Ensure County residents have discounted fees. (2) Consider adding a contract for memberships vs. month to month and ensure Splash Valley is appropriately priced. (3) Ensure that the corporate rate was not lower than any County rate. (4) Consider giving members a limited number of guess passes (6 or 12 month members only). (5) Adjust base rate for more separation from County discount. (6) Drop family discount pass. (7) Ensure County residents have opportunities for early entry to Splash Valley. Mr. Haislip distributed revised pricing worksheets which included rates for memberships including County, non-County, corporate, walk in, and Splash Valley. There was discussion concerning the information on the worksheets and how to validate memberships for County residents. Mr. Haislip advised that for clarification, he distributed a handout prepared by staff listing nine key operating assumptions for the Green Ridge Recreation Center and Splash Valley. These operating assumptions are: (1) User fees will cover 100 percent of operations cost by the end of fiscal year 2011-2012. (2) To meet the business pro-forma, the facility and programs need to be affordable and accessible to County and non-County residents. (3) County residents will have discounts on membership and daily admissions. (4) Memberships will be month to month except for June 9, 2009 513 those purchasing either a 6 or 12 month Splash Valley add on, This is viewed as an incentive for membership sales. ~5} County residents and all members with the add on Splash Valley summer membership option will have an early admittance opportunity at Splash Valley. (6) No coolers or food from outside vendors will be allowed in Splash Valley. (7) We will hire 8 full time (excluding the facility manager) and numerous part time staff to open the center. Full time hiring will begin now. ~8} Additional full time staff will be needed and operating revenue and expenses will increase as memberships and programs grow. ~9} VIJe realize the need to regularly review and revise our business and operating plans to reflect the needs of our participants. Flexibility is key! After additional discussion, it was consensus of the Board for staff to move forward with the marketing plans for the Green Ridge Recreation Center and Splash Valley, IN RE: ADJ~URNI~ENT Chairman Altizer adjourned the meeting at 4:21 p.m. to June 23, 2009, at 11:30 noon to tour the Green Ridge Recreation Center, the County Fleet Services Center, and the North County Fire Station, Vice-Chairman McNamara was absent. Chairman Altizer pointed out that there will be no evening session held at the meeting on June 23, 2009, at 1:00 p.m. as there are no advertised public hearings. Submitted by: ~~ ~ ,~~, ~ Becky R. ador Deputy Clerk to the Board Approved by; .. M ichael VII. Altizer Chairman 514 June 9, 2009 PAGE LEFT BLANK INTENTIONALLY