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HomeMy WebLinkAbout11/30/1993 - Regular~ POAN ~F L ~~ ~~ Z z a~ ~ s Iff.1Rf 6 Tt~ 1111E IIDrZ (2~~ixx~t~ ~# ~.~~x~~~~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA NOVEMBER 30,1993 Welcome to the Roanoke County Board of S° the fourth Tuesday at 3100 meetings are held on the second Tuesday and p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors measen contact thee programs and activities sponsored by Roanoke Couniy, p Clerk to the Board at (70:;) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:04 P.M. 2. Irnocation: The Reverend D. Michael Meloy Windsor Hills United Methodist Church 3. Pledge of Allegiance to the .United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i ® Recyaed PaPe~ TO EXECUTIVE SESSION. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS 1. Report from the Blue Ridge Community Services Board (Henry Sullivan, BRCS Board Member) PRESEN't'ED BY HENRY SULLIVAN FAYE A COUNTY RECIPIENT DESCRIBED THE SERVICES PROVIDED TO HER D. NEW BUSINESS 1. Request for Approval of Proposed Legislative Program. (Paul M. Mahoney, County Attorney) R-113093-1 LBE SUBSTITiJTE MOTION TO POSTPONE ACTION UNTII. 11./14/93 WHEN DOCUMENTS FROM VACO LEGISLATIVE REQUESTS MAY BE AVAILABLE -DEFEATED AYES-EGK,LBE NAYS-BI.~T~ICN~'M HCN MOTION TO APPROVE LEGISLATIVE PROGRAM WITH CHANGES AND AMENDMENT REQUESTED BY FM P~;GARDING VACO LEGISLATIVE PROGRAM. URC LEGISLATIVE MEETING SET FOR TANUARY 3, 1994 FOLLOWING ORGANIZATIONAL MEETING 2. Request to Support the Establishment of an Institute of Government for Virginia (Elmer C. Hodge, County Administrator) R 113093-2 EGK MOTION TO APPROVE RESO URC a 3. Request for Additional Funding for the Department of General Services. (Don C. Myers, Assistant Administrator) MOVED TO EVENING SESSION E. REQUESTS FOR WORK SESSIONS HCN REQUESTED WORK SESSIONS ON: (1) OPENING BURNING ORDINANCE; (21 COMPREHENSIVE PLAN FOR FIRE AND RESCUE: ~3) AFFORDABLE HOUSING REPORT;~4) VEHICLE REPLACEMENT POLICY TO INCLUDE FIRFJRESCUE AND EVALUATION OF EXISTING AND NEEDED EQUIPMENT;,~51 FACILITIES USE POLICY. ECH TO SCHEDULE F. REQUESTS FOR PUBLIC HEARINGS NONE G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA BIT MOTION TO APPROVE FIRST READING AND SET PUBLIC HEARINGS FOR 12/14/93 URC 1. An Ordinance Authorizing a Special Use Permit to Operate a Car Wash, Located at the Northeast Corner of Williamson Road and Clubhouse Drive, Hollins Magisterial District, Upon the Petition of Fast Break Food Marts, Inc. 2. An Ordinance Authorizing a Special Use Permit to Operate Carry-Out and Delivery Service, Located at 3109 Brambleton Avenue, Windsor Hills Magisterial District, Upon the Petition of Papa John's Pizza. 3. An Ordinance Authorizing a Special Use Per~rnit to operate a Used Car Lot, Located at 7410 Sunnybrook 3 Drive, Hollins Magisterial District, Upon the Petition of Kidd Auto Sales. H. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 12-34, Display of Decal Generally. of Article II. County Vehicle License, and Section 12-55, Parking Tickets Generally. of Article II. Parkin , of Chapter 12 of the Roanoke County Code to Facilitate Enforcement of County Vehicle Decal Requirement by Parking Tickets. (Joseph Obenshain, Sr. Assistant County Attorney) HCN MOTION TO APPROVE 1ST READING AND SET 2ND READING FOR 12/14/93 - URC I. SECOND READING OF ORDINANCES 1. Ordinance Declaring the Pinkard Court Recreation Center as Surplus Property and Authorizing Donation of the Facility to Total Action Against Poverty. (Terry Harrington, Planning & Zoning Director) NCO FROM NOVEMBER 16,1993) B ~T MOTION TO ADOPT ORD - NO VOTE HCN SUBSTITUTE MOTION TO TABLE UNTIL ALL ISSUES AND CONCERNS ARE RESOLVED INCLUDING ENVIRONMENTAL STUDY AYES-EGK,LBE,HCN NAYS-BLJ,FM J. APPOINTMENTS 1 Blue Ridge Community Services Board NONE K. CONSENT AGENDA 4 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROU'I'IlVE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-113093-3 EGK MOTION TO APPROVE CONSENT AGENDA AFTER DISCUSSION AND AMENDMENTS TO ITEM #1 URC 1. Approval of Amendments to the Bingo and Raffle Application and the Financial Report. A-113093 3.a COMII~IISSIONER OF REVENUE TO MAKE CHANGES AS REQUESTED BY LBE WAYNE COMP'rON AND PMM TO DISCUSS POSSIBILITY OF WAIVER OF FEES. 2. Approval of Raffle Permit for Herman L. Horn Elementary S.C.A. A-113093-3.b 3. Acceptance of Water and Sanitary Sewer Facilities Serving St. Paul's Lutheran Church. A-113093-3.c 4. Confirmation of Committee Appointments to the Blue Ridge Community Services Board, the Grievance Panel, the Library Board, the Planning Commission and the Roanoke Valley Resource Authority. A-113093-3.d 5. Acceptance of Golden Court and the Extension of Setter Road into the Virginia Department of Transportation Secondary System. R-113093 3.e L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Kohinke: Held community meeting with residents in Ft. Lewis and Dixie Caverns area. Thanked Don Myers and other County staff for attending. Supervisor Eddy : ~1) Asked for report on leaf collection. especially private vendors. Gardner Smith advised that all bagged leaves are collected every week. Only complaint on private vendors collecting unba ged leaves has been regarding the cost. (2) Asked about the consultant that had been hired by the regionalization committee. ECH advised that the group needed consultant to gather data to report back. He will study water, sewers etc. and recommend what will be "doable". (3) Has received phone calls re,,,gardin_g use of prisoners for Dark maintenance. Talked with Sheriff Holt and felt project was safe. Suggested public information program to advise of safety. (4) Regarding signs in public right of wasp: Was advised law nay excludes political signs. Asked for Board consensus for staff to investigate realtors patting signs in right-of- way, and bring back report. no consensus from Board on pursuing. (5) Reminded everyone about investiture ceremony. Supervisor Nickens: Announced Bushdale Road ribbon cutting had been postponed. Supervisor Tohnson: (1) Asked that staff come to community room as early as possible on Board meeting days. (2) Asked that a policy governing Board members be added to Retreat. Supervisor Minnix: (~ Asked for discussion on date for Board Retreat. Decision was made to set Board Retreat for Friday, Tannar~ 7 at the Explore Park. (2) Expressed appreciation to all who were involved in the move to the new RCAC. DISCUSSION ON ADDITIONAL HOLIDAYS DECLARED BY GOVERNOR ON 12/23 AND 12/30 ECH ADVISED THAT SEVERAL BOARD MEMBERS SUGGESTED THAT COUNTY OFFICES THAT DIRECTLY SERVE THE PUBLIC STAY OPEN THOSE TWO DAYS. FOLLOWING DISCUSSION THERE WAS CONSENSUS FROM THE BOARD MEMBERS THAT THE OFFICES REMAIN CLOSED ON 12/23 AND 12/30. M. CITIZENS' COMMENTS AND COMMU1vICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 4-UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on Bond Projects 5. Report on the 1991 Water Project 6. Report on the Roanoke Valley Resource Authority Solid Waste Facilities. O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) Discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry's interest in locating in the community, AND (1) DISCUSSION OF A PERSONNEL MATTER EGK MOTION TO GO INTO EXECUTIVE SESSION AT 4:59 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION R-113093-4 B T MOTION TO RETURN TO OPEN SESSION AT 7:05 P.M. AND APPROVE CERTIFICATION RESOLUTION URC EVENING SESSION (7:00 P.M.1 FM IlVTRODUCED MEMBERS OF BOY SCOUT TROOP 209 AND BOY SCOUT TROOP 236. Q. PUBLIC HEARING 1. Public Hearing on Boundary Line Adjustment Between the City of Salem and the County of Roanoke. (Paul M. Mahoney, County Attorney) NO CITIZENS SPOKE. EGK MOTION TO RATIFY AND CONFIRM PREVIOUS ACTION ADOPTING RESO ON 9/28/93 - URC R PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Ordinance Vacating a 20 Foot Wide Alley Recorded in Plat Book 4, Page 55, Section 1, Melody Acres, Located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Engineering & Inspections) 0-113093-5 BIT MOTION TO ADOPT ORDINANCE URC s 2. Ordinance Vacating an Unimproved Dedicated Strip of Land Referred to as Dallas Road, Located in the Otteiview Gardens Subdivision and Recorded in Plat Book 54, Page 52, Located in the Hollins Magisterial District. (Arnold Cwey, Director of Engineering & Inspections) 0-113093-6 B ~T MOTION TO ADOPT ORDINANCE URC 3. Ordinance Authorizing a Special Use Permit to Expand an Existing Mobile Home Park, Located at 1000 Mattie Drive, Hollins Magisterial District, Upon the Petition of Carolina Mobile Home Park. (Terry Harrington, Planning & Zoning Director) 0-113093-7 B ~T MOTION TO ADOPT ORDINANCE URC 4. Ordinance Rezoning from R-1 to C-2 and Authorizing a Special Use Permit to Operate a Used Automobile Dealership, on 0.85 Acre, Located on the South Side of Peters Creek Road, West of the North Park Office Complex, Hollins Magisterial District, Upon the Petition of William L. Hite. (Terry Harrington, Planning & Zoning Director) 0-113093-8 HCN MOTION TO ADOPT ORDINANCE URC ITEM D 3 NCO FROM AFTERNOON SESSIONI ACTION ON REQUEST FOR ADDITIONAL FUNDING FOR GENERAL SERVICES WAS CONTINUED FOR FURTHER STUDY. S. ADJO B ~T MOTION TO ADTOURN AT 7:29 P.M. 9 ACTION NO. ITEM NUMBER ~! AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: November 30,.1993 AGENDA ITEM: Annual Report from the Blue Ridge Community Services Board COIINTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: The Blue Ridge Community Services Board (BRCS) has requested time on the agenda to present a brief report about services provided to the residents of Roanoke County. Making the presentation will be Mr. Henry Sullivan, Board Member appointed by Roanoke County, Fred P. Roessel, Jr.; Executive Director, Thomas Chapman, Director of Administration and John Sabean, Director of Resource Development. mer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens Blue Ridge Community Services Rita J. Gliniecki Chairman Onzlee Ware wce Chairman John M. HUdgInS, Jr. Treasurer Pamela K. Cox Secretary Executive Director Fred P. Roessel, Jr., Ph.D. c _i November 24, 1993 H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Minnix: This is to confirm our time on the Agenda of the Botetourt County Board of Supervisors on November 30, 1993 at 3:OOpm. Mr. Henry Sullivan, Blue Ridge Community Services Board Member appointed by Roanoke County, Thomas Chapman, Director of Administration, and John Sabean, Director of Resource Development and I will be present. Faye Markham, a resident of Roanoke County, will also be present, and will give a brief report from the point of view of a consumer of our services.. Written materials describing our services in some detail are enclosed. Sincerely, Fred P. Roessel, Jr., h.D. Executive Director cc: Henry J. Sullivan, Ph.D. Mr. Elmer C. Hodge Mr. John M. Chambliss, Jr. EXECUTIVE OFFICES - 301 Elm Avenue, SW, Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke C? - / ROANOKE COUNTY DURING THE FISCAL YEAR JULY, 1992 -JUNE, 1993, $79,332 OF ROANOKE COUNTY'S TAX DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO PROVIDE $1,539,773 OF SERVICE TO THE CITIZENS OF THE COUNTY. THIS AMOUNTS TO $19.41 WORTH OF SERVICES FOR EACH TAX DOLLAR EXPENDED. SERVICES WERE PROVIDED TO PERSONS WITH PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, WITH MENTAL ILLNESS, AND WITH MENTAL RETARDATION. PREVENTION AND EARLY INTERVENTION SERVICES WERE ALSO PROVIDED TO PERSONS AT-RISK FOR PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, AT-RISK FOR MENTAL ILLNESS, AND MENTAL RETARDATION. THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES SERVICES TO PREVENT THE DEVELOPMENT OF SUBSTANCE ABUSE AND TO PROMOTE THE RECOVERY OF INDIVIDUALS WITH ALCOHOL AND OTHER DRUG ADDICTIONS OR DEPENDENCIES. IN THE PAST YEAR, 221 CITIZENS OF ROANOKE COUNTY RECEIVED COUNSELING, DETOXIFICATION, OR RESIDENTIAL SERVICES FOR ADDICTION OR OTHER SUBSTANCE ABUSE PROBLEMS. IN ADDITION, 1,073 SUBSTANCE ABUSE PREVENTION CONTACTS WERE MADE WITH ROANOKE COUNTY RESIDENTS THROUGH THE PROGRAMS OR PREVENTION PLUS. THESE SERVICES INCLUDED: • OUTPATIENT SERVICES - COMPREHENSIVE TREATMENT SERVICES TO DRUG AND ALCOHOL DEPENDENT PERSONS AND THEIR FAMILIES. • MEDICAL/SOCIAL DETOXIFICATION - A TEN-BED COMMUNITY- BASED DETOXIFICATION PROGRAM UNDER MEDICAL SUPERVISION FOR PERSONS WITH ALCOHOL AND OTHER DRUG PROBLEMS. • PRIMARY CARE SERVICES - AN EIGHTEEN-BED SHORT TERM RESIDENTIAL PROGRAM OF ALCOHOL/DRUG EDUCATION AND A TRANSITION TO A MORE INTENSIVE TREATMENT SETTING OR TO THE COMMUNITY WITH AFTERCARE SERVICES. • INTERMEDIATE REHABILITATION - AN EIGHTEEN-BED THERAPEUTIC COMMUNITY ENVIRONMENT PROVIDING INDIVIDUAL AND GROUP COUNSELING AS WELL AS CASE MANAGEMENT FOR UP TO SIXTEEN WEEKS. ~' - / • LONG TERM REHABILITATION - A TWENTY-FOUR BED THERAPEUTIC COMMUNITY FOR ADULTS WITH SEVERE SUBSTANCE ABUSE PROBLEMS. • SUPERVISED APARTMENTS -A TEN UNIT DRUG AND ALCOHOL FREE ENVIRONMENT TO FACILITATE A TRANSITION BACK INTO THE COMMUNITY FROM THE INTERMEDIATE AND LONG TERM REHABILITATION PROGRAMS. • PREVENTION SERVICES - PROMOTING A COMMUNITY NORM OF NON- TOLERANCE OF ALCOHOL AND OTHER DRUG ABUSE, INCREASED AWARENESS OF DRUG AND ALCOHOL ABUSE, AND PROGRAMMING TO DETER FIRST USE AND DEVELOPMENT OF ABUSE PATTERNS. OF SPECIAL NOTE: • CONFLICT MEDIATION PROGRAMS WERE IMPLEMENTED SCHOOL-WIDE IN TWO ELEMENTARY SCHOOLS AND PLANS FOR IMPLEMENTING ADDITIONAL PROGRAMS ARE UNDERWAY FOR ELEMENTARY AND MIDDLE SCHOOLS. • HEGIRA HOUSE CLIENTS PROVIDE ONGOING ROLE MODELING, SUPPORT, AND PANEL DISCUSSIONS TO RESIDENTS OF LOCAL DETENTION FACILITIES AND RESIDENTIAL HOMES; MOST NOTABLY COYNER SPRINGS DETENTION HOME AND DISCOVERY HOUSE. • INDIVIDUAL AND GROUP COUNSELING AS WELL AS ASSESSMENT SERVICES CONTINUE TO BE PROVIDED TO INMATES IN THE ROANOKE COUNTY JAIL. • A COMPREHENSIVE INTENSIVE OUTPATIENT SERVICES PROGRAM HAS BEEN DEVELOPED TO SERVE INDIVIDUALS ON INTENSIVE SUPERVISION AND REGULAR SUPERVISION THROUGH PROBATION AND PAROLE. • WILLIAM BYRD, GLENVAR, CAVE SPRING, AND NORTHSIDE HIGH SCHOOLS PARTICIPATED IN THE GRAND FINALE FOR THE AFTER-PROM PARTIES IN OUR AREA. THIS FINALE WAS COORDINATED BY PREVENTION PLUS STAFF AND COSPONSORED WITH THE ROANOKE AREA YOUTH SUBSTANCE ABUSE COALITION. THE DIVISION OF MENTAL HEALTH SERVICES PROVIDES AN ARRAY OF SERVICES TO ADULTS WITH SERIOUS MENTAL ILLNESS, EMOTIONALLY DISTURBED CHILDREN AND ADOLESCENTS, AND THE MEDICALLY INDIGENT. 2 11/30/93 MHSRV DIRECTLY FUNDED PROGRAMS ~ / FY-93 PERFORMANCE REPORT COUNTY OF ROANOKE Unduplicated Units of Value of Client Count Service Service ------------------------- ------------ -------- ---------- MENTAL HEALTH Outpatient Services 209 2,480 hours $179,153 Case Management 109 2,439 hours $97,390 Clubhouse 7 404 days $24,618 Emergency Services 147 1,104 hours $39-883 Child & Adolescent Day Treatment 5 245 days $24,898 Children's Center 1 75 days $15,243 MH Subtotal 478 6,747 mixed $381,185 units MENTAL RETARDATION Counseling and Life Skills Center 121 1,948 hours $82,188 Work Activities 30 4,298 days $97,932 Adult Development 12 1,579 days $77,170 Supported Employment 4 233 days $8,558 Read Road 4 1,095 days $81,146 Niagara Road 6 2,190 days $152,029 Hazelridge ICF/MR 2 1,414 days $232,300 Melrose MR/ED 1 365 days $72,704 Residential Respite 2 4 days $1,623 Short Term Care 38 2,544 hours $14,701 Adult Education 20 490 hours $14,938 Residential Trainers 1 911 hours $15,752 Family Support 32 32 grants $27,383 MR Subtotal 273 17,103 mixed $878,424 units SUBSTANCE ABUSE New Directions 128 2,483 hours $114,644 Community SA Services 10 98 hours $4,293 Detoxification Center 40 84 days $17,019 Primary Care Unit 18 128 days $4,531 Multi-Lodge 7 11 days $520 Hegira House 6 597 days $43,436 Supervised Apartments - 237 days $5,220 Project Link 12 390 hours $13,378 SA Subtotal 221 4,028 mixed $203,041 units Contacts Units PREVENTION MH Prevention Services 1,350 736 hours $27,758 SA Prevention Plus 1,073 903 hn~irc $49,365 Prevention Subtotal 2,423 1,639 hours $77,123 TOTAL FY-93 Local Share mixed 3,395 29,517 units $1,539,773 _ - $79,332 Service/Local Dollar - - $19 AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORB COIINTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 30, 1993 RESOLIITION 113093-1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 1994 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSIIES ADDRESSED HEREIN WHEREAS, on June 22, 1993, the Board of Supervisors of Roanoke County, Virginia, identified major legislative issues of state-wide concern to be considered by the 1994 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board hereby supports in spirit the legislative program adopted by the Virginia Association of Counties; and WHEREAS, the Board adopts this resolution as the Legislative Program of Roanoke County for the 1994 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initia- tives are submitted to the 1994 session of the Virginia General Assembly for its favorable consideration and adoption. I INCLUDE $2,395,100 IN THE 1994-96 BIENNIUM APPROPRIATION ACT FOR PERSONNEL AND OPERATING EXPENSES FOR THE VIRGINIA RECREATIONAL FACILI- TIES AUTHORITY, A POLITICAL SUBDIVISION OF THE COMMONWEALTH OF VIRGINIA. These funds would be used solely to operate Virginia's Explore Park, a 1300-acre outdoor living history museum and environmental 1 conservation and outdoor recreation reserve on the Roanoke River adjoining the Blue Ridge Parkway in Roanoke and Bedford Counties. This appropriation would enable the Authority to open Explore Park to the public on a year-round, five-day a week basis after eight years of planning and development that included land acquisition with a 1988 appropriation of $6 million of state general funds. Park development will continue to be funded from grants from federal, state, local, and private partners. The appropriation requested for fiscal year 1994-95 is $1,098,300; and the appropriation requested for fiscal year 1995-96 is $1,296,800. II A. Law Enforcement. The County urges the General Assembly to restore funding for the H.B. 599 Program (State aid to localities with police departments). B. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. At a minimum the General Assembly should fully fund the Literary Fund in the amount of $100 million for FY 1994-95. Local school divisions should be authorized to establish opening dates for school. The County requests the General Assembly to approve an 2 amendment to the Roanoke County Charter providing for the popular election of school board. C. Public Investment in Information. The County urges the General Assembly to closely monitor the findings and recommendations of the Council on Information Management pursuant to Senate Joint Resolution 238 with respect to amendments to the Virginia Freedom of Information Act, the Virginia Privacy Protection Act, the Virginia Public Records Act, and the Intellectual Property Act so as to protect the taxpayers' invest- ment in the collection, development, storage and maintenance of public records. This taxpayer investment is of critical importance with respect to the County's development of its GIS system. The General Assembly should adopt legislation to allow its local governments to recover the actual costs of developing such computerized information and public records information systems. D. Recyclina. Roanoke County is a leader in the development of a local recycling program; however, such programs in conjunction with the Commonwealth's recycling goals adversely affect the County's finances. Since the County is losing money recycling, the County urges the General Assembly to either waive its recycling requirements (25% for 1995) or to guarantee market prices to local governments for recyclable materials. E. Social Services. The County urges the General Assembly to continue and to increase administrative funding for the support and implementation of the Comprehensive Services Act. Further, the County urges the General Assembly to closely monitor the findings 3 and recommendations of the task force created by House Joint Resolution No. 603 concerning the proposed restructuring of Virginia's long-term care system for the elderly. F. Public Libraries. The County urges the General Assembly to provide full funding of state aid for public libraries. Currently, public libraries receive only 77~ of the state funds required under the formula prescribed in § 42.1-48 of the Code of Virginia. Full funding of the state aid to public libraries would result in an increase of $40,000 to Roanoke County. G. Payment of Taxes. Upon the request of the Treasurer of Roanoke County, the General Assembly is urged to amend § 58.1-3013 to require credit card companies to honor local ordinances authorizing the payment of local taxes by credit card and imposing a service charge not to exceed 4~ of the amount due. H. Drunk Driving. The County urges the General Assembly to increase the penalties for DUI violations and to improve and toughen enforcement of the DUI statutes. I. Equal Taxation and Borrowing Powers. The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted to municipalities. J. Unfunded Mandates. The County supports the reduction of unfunded regulatory and statutory mandates and opposes any state mandates on local governments without sufficient funding to cover the costs of those mandates. K. Annexation. The County urges the General Assembly to 4 continue the moratorium on any city-initiated annexation and any city annexation initiated by citizens of counties. L. Growth Management. The County petitions the General Assembly to grant local governments in the Commonwealth the authority to adopt growth management ordinances including the power to impose impact fees, ordinances to impose aesthetic and design criteria considerations for the protection of historic and natural resources (like the Blue Ridge Parkway), to restrict the authority of the courts to overrule local land use decisions, and to allow reasonable procedures and time periods for the amortization of non- conforming signs. M. Container Deposit. The County urges the General Assembly to adopt legislation establishing a deposit on beverage containers. N. Lotterv Proceeds. The County petitions the General Assembly to return a portion of the lottery proceeds to local governments as originally intended. O. Animal Control. The County urges the General Assembly to adopt enabling legislation to control the breeding of dogs and cats. A critical pet over-population problem exists in the Commonwealth of Virginia because of accidental and deliberate breeding of dogs and cats leaving too many animals without good homes and suffering because of lack of adequate shelter, food, and veterinary care. A reduction in the number of stray dogs and cats in our local communities will lessen the burden on local governments and save tax dollars. III 5 That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, to the Clerk's of the House of Delegates and the Senate of the General Assembly, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On motion of Supervisor Nickens to approve the legislative program with changes and amendments requested by Supervisors Minnix regarding the VACo legislative program, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: C~L~ ~/ . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Roanoke Valley Legislators Clerk, Virginia House of Delegates Clerk, Virginia Senate Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem City Council Carolyn S. Ross, Clerk, Vinton Town Council Bedford County Board of Supervisors Botetourt County Board of Supervisors Craig County Board of Supervisors Floyd County Board of Supervisors Franklin County Board of Supervisors Montgomery County Board of Supervisors I hereby certify that the foregoing is a true and correct copy of Resolution 113093-1 adopting a Legislative Program for the 1994 Session of the General Assembly adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 30, 1993. Mary H. A en, Clerk Roanoke County Board of Supervisors 6 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: .Resolution adopting a Legislative Program for the 1994 Session of the Virginia General Assembly, and petitioning the General Assembly to favorably consider the topics and issues addressed herein COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This resolution adopts a Legislative Program for the 1994 Session of the Virginia General Assembly. BACKGROUND' On June 22, 1993, the Board of Supervisors identified major legislative issues of statewide concern for consideration by the Virginia Association of Counties. In addition, individual Board members have raised other issues for possible legislative action since that time. SUMMARY OF INFORMATION: Attached you will find a proposed resolution adopting a Legislative Program for Roanoke County. STAFF RECOMMENDATION: It is recommended that the Board favorably consideration the adoption of the attached resolution. Respectfully submitted, /-'L, rV ~ Paul M. Mahoney County Attorney 1 ~-:/ Action Approved ( ) Denied ( ) Received ( ) Referred to legis\94\report Motion by vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 1994 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, on June 22, 1993, the Board of Supervisors of Roanoke County, Virginia, identified major legislative issues of state-wide concern to be considered by the 1994 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board hereby supports and adopts the legislative program adopted by the Virginia Association of Counties; and WHEREAS, the Board adopts this resolution as the Legislative Program of Roanoke County for the 1994 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initia- tives are submitted to the 1994 session of the Virginia General Assembly for its favorable consideration and adoption. I INCLUDE $2,395,100 IN THE 1994-96 BIENNIUM APPROPRIATION ACT FOR PERSONNEL AND OPERATING EXPENSES FOR THE VIRGINIA RECREATIONAL FACILI- TIES AUTHORITY, A POLITICAL SUBDIVISION OF THE COMMONWEALTH OF VIRGINIA. These funds would be used solely to operate Virginia's Explore 1 ~-/ Park, a 1300-acre outdoor living history museum and environmental conservation and outdoor recreation reserve on the Roanoke River adjoining the Blue Ridge Parkway in Roanoke and Bedford Counties. This appropriation would enable the Authority to open Explore Park to the public on a year-round, five-day a week basis after eight years of planning and development that included land acquisition with a 1988 appropriation of $6 million of state general funds. Park development will continue to be funded by grants from federal, local, and private partners. The appropriation requested for fiscal year 1994-95 is $1,098,300; and the appropriation requested for fiscal year 1995-96 is $1,296,800. II A. Law Enforcement. The County urges the General Assembly to restore funding for the H.B. 599 Program (State aid to localities with police departments). B. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. At a minimum the General Assembly should fully fund the Literary Fund in the amount of $100 million for FY 1994-95. Local school divisions should be authorized to establish opening dates for school. The General Assembly should commence 2 .,,1/ the procedure for amending the state constitution to allow elected school boards to set and levy taxes to support local public education. Finally, the County requests the General Assembly to approve an amendment to the Roanoke County Charter providing for the popular election of school board. C. Public Investment in Information. The County urges the General Assembly to closely monitor the findings and recommendations of the Council on Information Management pursuant to Senate Joint Resolution 238 with respect to amendments to the Virginia Freedom of Information Act, the Virginia Privacy Protection Act, the Virginia Public Records Act, and the Intellectual Property Act so as to protect the taxpayers' invest- ment in the collection, development, storage and maintenance of public records. This taxpayer investment is of critical importance with respect to the County's development of its GIS system. The General Assembly should adopt legislation to allow its local governments to recover the actual costs of developing such computerized information and public records information systems. D. Recyclinct. Roanoke County is a leader in the development of a local recycling program; however, such programs in conjunction with the Commonwealth's recycling goals adversely affect the County's finances. Since the County is losing money recycling, the County urges the General Assembly to either waive its recycling requirements (25~ for 1995) or to guarantee market prices to local governments for recyclable materials. 3 ~ -/ E. Social Services. The County urges the General Assembly to continue and to increase administrative funding for the support and implementation of the Comprehensive Services Act. Further, the County urges the General Assembly to closely monitor the findings and recommendations of the task force created by House Joint Resolution No. 603 concerning the proposed restructuring of Virginia's long-term care system for the elderly. F. Public Libraries. The County urges the General Assembly to provide full funding of state aid for public libraries. Currently, public libraries receive only 77$ of the state funds required under the formula prescribed in § 42.1-48 of the Code of Virginia. Full funding of the state aid to public libraries would result in an increase of $40,000 to Roanoke County. G. Payment of Taxes. Upon the request of the Treasurer of Roanoke County, the General Assembly is urged to amend § 58.1-3013 to require credit card companies to honor local ordinances authorizing the payment of local taxes by credit card and imposing a service charge not to exceed 4$ of the amount due. H. Drunk Drivinct. The County urges the General Assembly to increase the penalties for DUI violations and to improve and toughen enforcement of the DUI statutes. I. Equal Taxation and Borrowinci Powers. The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted to municipalities. J. Unfunded Mandates. The County supports the reduction of 4 J-/ unfunded regulatory and statutory mandates and opposes any state mandates on local governments without sufficient funding to cover the costs of those mandates. K. Annexation. The County urges the General Assembly to continue the moratorium on any city-initiated annexation and any city annexation initiated by citizens of counties. L. Growth Management. The County petitions the General Assembly to grant local governments in the Commonwealth the authority to adopt growth management ordinances including the power to impose impact fees, ordinances to impose aesthetic and design criteria considerations for the protection of historic and natural resources (like the Blue Ridge Parkway), to restrict the authority of the courts to overrule local land use decisions, and to allow reasonable procedures and time periods for the amortization of non- conforming signs. M. Container Deposit. The County urges the General Assembly to adopt legislation establishing a deposit on beverage containers. N. Lottery Proceeds. The County petitions the General Assembly to return a portion of the lottery proceeds to local governments as originally intended. O. Animal Control. The County urges the General Assembly to adopt enabling legislation to control the breeding of dogs and cats. A critical pet over-population problem exists in the Commonwealth of Virginia because of accidental and deliberate breeding of dogs and cats leaving too many animals without good homes and suffering because of lack of adequate shelter, food, and 5 ~. .~ - i veterinary care. A reduction in the number of stray dogs and cats in our local communities will lessen the burden on local governments and save tax dollars. III That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, to the Clerk's of the House of Delegates and the Senate of the General Assembly, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. legis\94\reso 6 f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 30, 1993 RESOLIITION 113093-2 SUPPORTING A GENERAL ASSEMBLY STUDY OF AN INSTITIITE OF GOVERNMENT FOR VIRGINIA WHEREAS, the Virginia Local Government Managers Association established a committee to study the need for an institute of government for Virginia; and WHEREAS, the committee determined that there was a need for specialized training and technical assistance for local government officials; and WHEREAS, In June 1993, VLGMA approved a proposal to create an institute of government for Virginia that would expand training opportunities, and requested that the 1994 General Assembly create a legislative study committee to make a recommendation on the proposal; and WHEREAS, the Virginia Municipal League, the Virginia Association of Counties and the Virginia Local Government Attorney's Association supports a study of an Institute of Government for Virginia. THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia supports efforts of local government officials to become better trained, and requests that the General Assembly establish a legislative study committee to investigate and make a recommendation on an institute of Government for Virginia. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ..~ ~'2-~e~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File VLGMA, Connie Bawcum, City of Richmond VML, Michael Amyx, Executive Director VACo, James Campbell, Executive Director Paul M. Mahoney, County Attorney The Honorable George Allen, Governor Elect The Honorable J. Brandon Bell, Virginia Senator The Honorable Malfourd W. "Bo" Trumbo, Virginia Senator The Honorable Morgan Griffith, Virginia Delegate Elect The Honorable C. Richard Cranwell, Virginia Delegate The Honorable Clifton A. Woodrum, Virginia Delegate The Honorable A. Victor Thomas, Virginia Delegate ACTION N0. ITEM NUMBER .~i AT A REGIILAR MEETING OF THE BOARD OF 8IIPERVISORB OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Request for Support to Establish an Institute of Government for Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A 1992 survey of Virginia local government managers indicated that localities are either moderately or poorly served in the areas of specialized training and technical help. Additionally, a survey of local government services through Virginia colleges and universities indicated that the available centers had few financial resources, offered only highly specialized programs, was fragmented and lacked coordination. The Virginia Local Government Managers Association (VLGMA) established a committee to study the need for an institute of government for Virginia. In June 1993, VLGMA approved a proposal to create an institute of government for Virginia that would significantly expand the technical assistance and training opportunities available for government officials. VLGMA is requesting that the 1994 General Assembly create a legislative study committee to assess the training currently available, study efforts in other states; see what data would be useful to officials about government operations and make a recommendation on the proposed institute of government for Virginia. The Virginia Municipal League and the Virginia Local Government Attorney's Association have endorsed pursuing funding from the General Assembly. The institute was also endorsed by the VACo membership. VLGMA is hoping to include support for the institute in the VML/VACo legislative program. FISCAL IMPACT: None. The attached ,resolution only endorses the creation of a legislative study committee by the General Assembly. ~- Z STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution of support for a study of the proposed institute of government for Virginia. staff further recommends that endorsement of an Institute of Government for Virginia be included in Roanoke County's legislative program. ~~~ mer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ' Government for Vir inia ~ ~ -Z An I nst~#ute of g August 1993 The vLGMA Institute of Government com- mittee, chaired by Connie Bawcum, Richmond deputy city manager, continues to develop imple- mentation strategy for this important project. The following fact sheet has been developed to use as the committee begins to build local and state commitment to the project. The support of all VLGMA members will be essential to creating this institute to further our aims for excellence in government. The Problem • Vi binia governments in the `90s are operat- ing in an increasingly confusing maze ofstressed finances, informauon overload, complex tech- nology, and advances in knowledge that rap- idly make prior experience and skills obsolete. • This complexity of government administra- tion and polity-making comes at a time when governments are being forced to do more with less-and to change fundamentally the way they do business. This means that govemments need more training and technical assistance than ever before. In fact, the National Commission on the State and Local Public Service, in its just-released repon, recommends that all gov- ernments spend 3% of their total personnel costs on training. • In a December 1992 survey of Virginia lo- cal government managers, 80% of the respon- dents said their locality is either moderately or poorly served in the areas of specialized training and technical help. • A January 1993 survey of local government services through Virginia colleges and uni- versities indicated chat many of she centers and institutes offering such services are small, with few financial resources and often nar- row, highly specialized programs. None of the institutes has a central technical reference library or any unit that anticipates future is- sues of importance to local government. • Virginia lags far behind its neighboring states in creating ageneral-purpose, well-fi- nanced institute of government that can of- fer comprehensive training, technical assis- tance, and research services. Virginia's largest program- the Center for Public Service, University ofVirginia-has afull-time staff of 30 and an annual budget of approximately $1.8 million. Institutes in Tennessee and North Carolina, in contrast, employ 80-100 full-time staff, have budgets in the $5.5 to $7 million range, and offer a greater array of services to state and local governments. • The training and technical assistance that is available in Virginia is highly fragmented, of varying quality, and lacks coordination, thus making it difficult for local governments to identify or use. The Proposal • The Virginia Local Government Manage- ment Association in June 1993 approved a proposal to create an institute of government for Virginia, within a university setting, that would significantly expand the technical as- sistance and training opportunities available for government officials. The proposed institute of government would: a. Develop a comprehensive training curricu- lum for all local government officials, and then broker the delivery of this training with current providers-state and local agencies, institutions of higher learning, professional associations, and ocherorganizations-to maximize financial resources, prevent dupli- cationand overlap, and ensure chat available programs match localities' needs. b. Inventory all technical data and informa- tion bases currently available within the state, and develop a technical library with data bases and information banks, connected with major electronic networks, to share this information. c. Gather and supply information co state and local officials on various aspects of local gov- ernment operations. The Approach: First Steps • Virginia's local government managers are convinced-both from their own experience and from their preliminary study of this is- sue- chat the proposed institute of govern- ment is a critical step to reinventing govern- ment in Virginia and removing the barriers to lean, responsive, high-performance gov- ernments. • To demonstrate this need, however, more concrete data are needed-facts and figures that will answer questions such as: How much money are Virginiagovernmentsvow spending on training and technical assistance? What trainingand services are available, and who issupplyirzgthem?How mtah ofthetrain- irzg is mandated b}' state or federal law? Could the training and technical assistance cur- rently available be more ejiciently provided if it were better coordinated? How much du- plicationand overlap is occurring? Whatgaps exist? What are the present and future training and technical needs of localities, and how well do those needs match up with a fferings from state and local governments, irutitutiorrs of {iigher edueatzan, and professional organiuztioru? What data bases and information banks do not now exxstin Virginia thataregoingto be criti- cal to public polity decisions in the future? What would be the pricetag fora comprehen- sive, general purpose institute ofgovernment? Whatpartofthe needed fundingshould come from state appropriations, dues from locali- ties, fees forservices, and contributions from university public service centers? • RECOMMENDATION. To answer these and similar questions and document the need for greater, better coordinated technical and training assistance, the Virginia Local Gov- ernment Management Association is recom- mending that the 1994 General Assembly create a legislative study committee. This study committee would: a. assess the training and technical assistance currently available from state and local govern- ments, institutions of higher education, pro- fessional associations, and other organizations, to identify unmet needs, overlap, and duplica- tion in these areas, as well as the amount of money currently spent in these areas; 6.'see what efforts in other states comparable to Virginia might be successfully replicated here; c. see what data would be useful to state and local officials about local government opera- tions; and d. based on these findings, make recommen- dations about the appropriate scope and fund- ing of the proposed institute of government for Virginia. The Need • The Virginia Local Government Manage- mentAssociation (VLGMA) believes that an institute of government is essential if Virgin- ia governments are going to be able to im- prove their capacity- and performance, and meet the challenges of our rapidly changing economic and social systems. • To be successful, this proposal needs the support of elected and appointed officials, in- stitutions of higher education, professional associations, and state and local agencies throughout Virginia. We urge your support. Questions or More Information • For questions or more information, please contact any of the following: Connie Bawcum City of Richmond, 804 780-7935 Michael Amyx or Suzette Denslow Virginia Municipal League 804 649-8471 James Campbell or Flip Hicks Virginia Association of Counties 804 788-6652 SUMMER 1993 3 ,_(.~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 RESOLIITION SUPPORTING A GENERAL ASSEMBLY STUDY OF AN INSTITUTE OF GOVERNMENT FOR VIRGINIA WHEREAS, the Virginia Local Government Managers Association established a committee to study the need for an institute of government for Virginia; and WHEREAS, the committee determined that there was a need for specialized training and technical assistance for local government officials; and WHEREAS, In June 1993, VLGMA approved a proposal to create an institute of government for Virginia that would expand training opportunities, and requested that the 1994 General Assembly create a legislative study committee to make a recommendation on the proposal; and WHEREAS, the Virginia Municipal League, the Virginia Association of Counties and the Virginia Local Government Attorney's Association supports a study of an Institute of Government for Virginia. THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia supports efforts of local government officials to become better trained, and requests that the General Assembly establish a legislative study committee to investigate and make a recommendation on an institute of Government for Virginia. ACTION NO. ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Request for Supplemental Funding for the General Services Department. COUNTY ADMINISTRATOR'S COMMENTS: `~~~ BACKGROUND• At its meeting on November 16, 1993, the Board of Supervisors appropriated the 1992-93 operations surplus to the general fund unappropriated balance. During the discussion of the Report of Operations, several items of outstanding need were identified. The decision was made to deal with these needs on an individual basis as required. Among the items mentioned was the need for additional funding for the General Services Department. S Y OF INFORMATION' A detailed analysis of the General Services budget has revealed the need for additional funding for that operation for the 1993-94 fiscal year. The scope of the analysis included a review of the operation for the last three fiscal years, a review of each line item in the current year budget, and a discussion of changes that have taken place or that will take place during the current year that will impact the budget. Based on the analysis, it is our belief that an additional $400,000 will be required to adequately fund the operation. A summary of the analysis by line item is attached for your review. The major items contributing to this shortfall are as follows: o An increase in the estimate of tonnage disposed of at the landfill. o Additional building maintenance and custodial cost resulting from the retention of the former administration building and the Senior Citizens Center. At the time the budget was prepared it was anticipated that these buildings would be sold. Subsequently, the Board decided to use the RCAC as Senior Citizens Center. ~J - 3 o We are continuing to carry 5 refuse collectors who are no longer able to perform their duties because of physical limitations. We are currently working toward a plan to retrain these employees so that they can apply their skills in a way that best accommodates their abilities and at the same time, maximizes their productivity for the County. A shortfall of approximately 7 positions in the refuse collection area contributes to the high overtime and part time expense. o The age of the refuse collection fleet continues to result in high maintenance cost as well as contributing to overtime expense related to breakdowns. We will explore every possibility for reducing expenses in the operation, however, barring significant changes, we are convinced that cost of operating the department this year will exceed the budget by $400,000. STAFF REGOl~IMENDATION • Staff recommends that $400,000 be appropriated to supplement the General Services Operating Budget for the current year. Respectf~u ly submitted, C' - ~! Don Myers Assistant Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approved by, Elmer C. Hod e County Administrator ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens GENSVCS6 - GENER FY1993-94 EXI'EN NOVE AL SERVICES D1TUItE PROJECTIONS MBER 16,1993 ~ ,. 92-93 ACTUAL 93-94 EST. 1992-93 1992-93 1993-94 1993-94 VS VS line ~'OST CENTER/SUB-OB]ECT BUDGET ACTUAL ESTIMATE BUDGET 93-94 BUDGET 93-94 BUDGET ~ SOLID WASTE: SALARY dt BENEFITS 779906 768877 753724 753724 (15,153 0 1 OVERTIME 71,484 99,457 100,000 000 85 45,000 67 001 (54,45 534 (19 (55,000 (17,999 2 3 PART-TIME REPAIRS-VEHICLES 58,951 253,801 86,535 286,352 , 290,000 , 192,728 , (93,624 (97,272 4 TIPPING FEES 563,136 656,679 880,000 828,150 171,471 (51,850 S 6 GAS, OIL, GREASE 60,000 63,697 65,000 65,000 1,303 0 4 7 OTHER EXPENDITURES 137.347 ~.~ ~~ ~'~ ~$ TOTAL 19 6 0312 2.285.031 ~ 91 31.684 9 BUILDING MAINTENANCE: SALARY 8c BENEFI'T'S 151,612 150,744 152,177 152,177 1,433 0 12 PART-TIME 20,000 15,168 33,984 33,984 18,816 0 0 13 14 CONTRACTED REPAIRS 27,451 30,221 890 68 42,470 460 65 42,470 460 35 12,249 (33,430 (30,000 15 REPAIRS-BUILDINGS 30,000 138 361 , 167 987 , 222,300 , 152,725 (15,262 (69,575 16 ELECTRIC HEATING SVCS , 34,788 , 40,707 54,150 40,788 81 (13,362 17 WATER 6,433 6,251 8,550 15,500 9,249 6,950 18 BLDG MAINT MATERIALS 15,000 33,626 25,000 25,000 (8.626 0 ~ PROF SVCS-OTHER 0 0 0 0 0 0 0 0 21 CONTRACT JANITOR SVCS OTHER EXPENDITURES 0 45.012 0 45.349 0 52.865 5 86 7 S.~C~ 4 ~ TOTAL 468.657 558.943 ~ 550.969 97 7 24 CUSTODIAL SERVICES: SALARY & BENEFITS 157,305 165,657 163,777 163,777 (1,880 0 27 OVERTIME 6,000 22,059 25,000 11,007 (11,052 (13,993 0 28 29 PART-TIME 55,326 131,770 137,268 000 137,268 0 5,498 197 (11 (26,000 30 CONTRACT. JANITOR. SVCS S 0 308 29 11,197 39 433 26, 000 42 32,887 , (6,546 (9,113 31 JANITORIAL SUPPLIE OTHER EXPENDITURES , 29.156_ , x.7_19 , 5~5(Z9 5509 9~79Q Q 32 TOTAL 72 7.095 38 8 4 9 73 0.448 06 34 COMMUNICATIONS: SALARY & BENEFITS 194,708 192,427 215,449 215,449 23,022 0 37 PART-TIME 21,025 18,043 22,738 22,738 4,695 0 0 38 39 PROF. SERVICES 52,000 112,479 107,000 107,000 (5,479 0 40 TEMP HELP REPAIRS-RADIO 0 25,000 1,400 12,203 0 24,000 0 24,000 (1,400 11,797 0 41 TELEPHONE 25,668 27,906 27,716 27,716 (190 0 0 42 43 TELEPHONE LINES 8,400 5,112 8,400 8,400 3,288 0 44 INVENTORY ADJUSTMENT 0 11,656 0 0 864 75 (11,656 3 6 786 45 OTHER EXPENDITURES 59.660 42.239 98.650 . TOTAL 386.461 423.465 503 9 3 481.167 57.702 786 47 GRAND TOTAL ~.$~$ : ~9~ 49 NOTES: -ACTUAL AND BUDGET FIGURES DO NOT INCLUDE WORI~RS' COMP, CAPITAL AND DEBT SERVICE REQUIREMENTS. ACTION NO. ITEM N0. ~Tl" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for December 14, 1994. The titles of these ordinances are as follows: (1) An ordinance authorizing a Special Use Permit to operate a car wash, located at the northeast corner of Williamson Road and Clubhouse Drive, Hollins Magisterial District, upon the petition of Fast Break Food Marts, Inc. (2) An ordinance authorizing a Special Use Permit to operate carry-out and delivery service, located at 3109 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Papa John's Pizza. (3) An ordinance authorizing a Special Use Permit to operate a used car lot, located at 7410 Sunnybrook Drive, Hollins Magisterial District, upon the petition of Kidd Auto Sales. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR'S OFFICE. Gi-3 STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and rezoning ordinances for the reading and public hearing adopt the first reading of these purpose of scheduling the second for December 14. 1994. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 3, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ' r L_- 'r l Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens Vote No Yes Abs - ~ _ :-- ,~ ~ ~ ,.y: :} _ r .• 1 r ...rte. v ~- ~L` - -.~5 ` ~ n -Y - 1 41 .. ~ "~ ~ • • ~ ' Y ~ ' ~ - _~ - - Y j Y t - r R~ CICI ~ 1 C ~• _ , - "• ,,:rte rte: ~ 4 ci _ ~ . _~1i _ ^1 ;• ~ .ri: <~~{ •s I 1- f Z.. ~ ~: .- ,.~ • ~~ r~{ry'" .: ~ - - -? ;... - u 1 - i. T=°~ .. ~ ~ ~i .~ -~ ~i . . d ~ . ~~` .;' I ~n ~ ~--ass ~'.. .I ~ ;.r, i , w ( y a >' TM-a -.~:~" I - 1 ~ '~ t 31.3~j ~~IC _~ ;;~i ~ ~ A -, i it \ -~ • d ~~ -011 _ I ;.~ , ~<, •. bl ~. ~-. / I W r ., - J _ _ ,a-~ p _ ~ 3G X ~~ C ;fir- ~ - ~~ ~ -- - - _~ _ _-. y.. - 1 . } ,~.' J4•~- ti ° _ - ~ .tip, I '.9 4r•iy' F. ^ 2s.~GvY ~ .• .~_..~ ~~~.~ %1 .u ~`' } ~t "„ ' : r.,`,^iti, ~~ f ;•SC.d ~, /ra 2d .O,.t~6_ .'8./:..~i :.°7~ , ~' ~.+ ~~~I ~ "" I Y ~ , ' D ~~ ~ - ~j Ci y O U , ~i . v! . 7 ~ii.. .1' a ~ ~i 1 'i ~I :# ~ ' 1 J . ~ ~ i Gi~3 NORTN " ~ DEPARZMENr OF PLANNING pETfTIONER: W.F.I_ of Roanoke Inc. dba Papa John's Pizza .AND ZONING REQUEST: Special Use Permit for Restaurant, Fast Food •• TAX MAP NUMBER: 77.10-8-1 ~~ (d ~• I ~? ~_ o ~ 0 b ti, _- s-- cv ~ `v O ~ ~ V n a ~ ~ ~ ~ (V _ ' M ~ ~ ~' r- ~ DeX+er 7goo pff'ice Bld~. 7 s- A x 0 i 7 W v 1o1.g~ 7p~ X gp' T~ ~ E pAVCo IRKING ~oR 2,o SP~+cES~ N GR~s.s ~ f DoT L~V~ L f GRAVE L .~ti x F-3~-> 0 Ram 2 S ~oR y BU1•I.,DING ~, ~ 9 7 s~ F~ ~ Salem B an 1~ MR. SoNN KEU~ 2(05-850 ~ !l~ Son ~ o~d ~ ~ .. SCALE ~p _ z' ~o -zz- 93 ru. ~p`~~y7~(~?•ororn V~'~ w;,,o+~MCrga~coce n , ; acv ys ,`s a ~ 1 ~ ~ K£N ~ 9'. 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AND ZONING REDDEST: Special Use Permit for Used Auto Sales r= •~ ~ TAX MAP NUMBER: 27.14-4-6 G--3 -- J~ Assoe~wT~s ARCNITeCTe 5 -lq~ 18' DOp ~ 12.0' O O tS- GAR iN~SH N 1 ° b o g ~ rn 0 a a x o u PETROLEUM °o D I SPENCERS ~ Gf~NOPY ~' 5 -lq• 18' ~~ ~ ® m 12'5.0' r- 51 GN `r Z O N 8 ~~ GONSE AL SITE PLAN SGAL~ I" = 30`-O" EXISTING STORE O N 8 M w 5 .~q• lb oo" ~ loo.o' U5~ ~~21~!'~ G ~~O FAST BREAK FOOD MARTS, INC. 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A•n.v 1.r • / r..rn... 1..r ' r • • ,,, ~ , ~ `s s ~1~ 14 Jrwwr / 1M ~r • OYr./M.r Itrs i LI ~ Y 1 O~ r ~ • n ~ s..•..r n..rr awrw a~ r.rr Gi-3 Q NORTH ~. ~~ _ , ~' M, _ Nr ' 1w ~ I rr 1 ~~ ~ 1 31111 / 111 ~ ~ r •. , 4 r • i0+ ~ r ~ e 1 2 1 . 0 ' _ ~ ~ r r p Y 1rf1 • 1 Y II i ~ A ' i 3 ~ s Y p,, ~ r n.-r.l A 3' plr 1 sr^ 4 rri•r 1 \ ~Ar \ ~ l02 A. ` MN ; ; ~ ~ _ ~ ; Q ,,,, CI..II.... ~ Q ta• 3• 1 o.~ p r r~ ..r. LTl 2 ' 1F»as ~~ , M'r Md ® ! •.r 01-0/ I ,1 ,, ~ ~ . ~ a ,« 111.1., _ .,,..~.. ,I ~ \ r.~ ~r-~ ~ ~ o, ~ ~ -~o nl~z-n I _ I s ~ / 7 ~ »~ •~ / ~ r~ 1 \ OqL ' 4rur l .. rp y ~ ~~ 1 ~ ` I 3 E C 11I s 'I •~ lp4 \ r ~ ~ , • 1 11 r ~~ ~~T ~ •' 2 `` E~ i ~ ~ 21 toi 1 • i a 1rr-srr 1wr 1n: ` ` ` N Q ~ 1An _ ` e '+ ^ • ~ \ ~ r O • 2 4 ~ ' sar Ir• ~ ' Ar rr • +~ /O`~\~` 6 ?I! \ ` r g •~ 1 / • ` 1 ` ~ ~ ~ ~ • ~ • ' r • ~' r 1 11 4 ~ w• ~ .1 _'~1 1 ," ~ DEPARZMENT OF PLANNING PETITIONER: Fast Break Food Marts Inc. -. ~ ZONIl~G REQUEST: Special Use Permit for Car Wash ~? ~ ~ TAX MAP NUMBER: 27.18-3-13.2 and 38.06-7-2 .,~ ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 12-34. DISPLAY OF DECAL GENERALLY, OF ARTICLE II. COUNTY VEHICLE LICENSE, AND SECTION 12-55. PARKING TICKETS GENERALLY, OF ARTICLE II. PARKING, OF CHAPTER 12 OF THE ROANOKE COUNTY CODE TO FACILITATE ENFORCEMENT OF COUNTY VEHICLE DECAL REQUIREMENT BY PARKING TICKETS COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' These amendments will permit citizens to satisfy parking tickets or summonses received for vehicle decal violations in the same manner as is now permitted for other parking violations provided the personal property tax is paid and a decal purchased for the cited vehicle. BACKGROUND' The amendments to Section 12-34 of the Roanoke County Code adopted in September of this year expanded the ability of law enforcement officers to issue tickets or summonses for observed county vehicle decal violations. However, no mechanism was available to permit such tickets/summonses to be paid off prior to court as the county code prescribed a range of fines and not a set fine for such violation. Additionally, the scheduled move of county offices from Brambleton Avenue to Bernard Drive will necessitate a new printing of county parking tickets by our Police Department. SUMMARY OF INFORMATION: This amendment adopts a uniform fine of $25.00 for vehicle decal violations which is similar to other parking fines imposed under Sec. 12-51 of the Roanoke County Code and uniform schedules of fines adopted by the Supreme Court of Virginia for vehicle licensing violations. However, such a ticket or summons cannot be paid off until the decal license is obtained after payment of personal property taxes due on such vehicle. For those tickets/summonses not paid off prior to court, the section is amended to conform to the range of fines permitted for a Class 4 ~-i misdemeanor, the maximum permitted change in Section 12-55 will permi new traffic tickets which will be office is moved in January of 1994. FISCAL IMPACTS• by state law. The address t the Chief of Police to order utilized once the Treasurer's The Treasurer of Roanoke County estimates that on an annual basis approximately 2,000 vehicles registered to residents of Roanoke County have not paid their personal property tax assessment and obtained a current county vehicle decal. Increased enforcement efforts by police officers against unlicensed vehicles parked in the county may produce substantial revenue for the county. ALTERNATIVES• I. Adopt the proposed amendments. II. Decline to adopt the proposed amendments and continue to rely upon current enforcement techniques to obtain compliance with county vehicle decal requirements. STAFF RECOMMENDATION: Staff recommends Alternative I. Respectfully submitted, Jo ph B Obenshain Se 'or Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs }{- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE AMENDING AND REENACTING SECTION 12- 34. DISPLAY OF DECAL GENERALLY, OF ARTICLE II. COUNTY VEHICLE LICENSE, AND SECTION 12-55. PARKING TICKETS GENERALLY, OF ARTICLE III. PARKING, OF CHAPTER 12 OF THE ROANOKE COUNTY CODE TO FACILITATE ENFORCEMENT OF COUNTY VEHICLE DECAL REQUIREMENT BY PARKING TICKETS WHEREAS, by Ordinance 91493-7, the Roanoke County Board of Supervisors amended Section 12-34 of the Roanoke County Code in order to permit law enforcement officers to issue parking tickets or uniform traffic summonses for violations of the County's vehicle decal ordinance; and WHEREAS, it is intended that a vehicle owner should be permitted to pay such a ticket or summons prior to the scheduled court date provided the personal property tax is paid and a decal is purchased; and WHEREAS, this code Section does not prescribe a uniform fine schedule for this category of ticket or summons which would permit the Treasurer of Roanoke County or the Clerk of the Roanoke County General District Court to accept payment prior to court date; and WHEREAS, the scheduled removal of the offices of the County Treasurer of Roanoke County from 3738 Brambleton Avenue to 5204 Bernard Drive will require a modification to all Roanoke County parking tickets in order to adequately inform the public; and WHEREAS, the first reading of this ordinance was held on November 30, 1993; and the second reading for this ordinance was µ-I held on December 14, 1993. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 12-34 of the Roanoke County Code entitled "Display of decal generally" be amended and reenacted to read and provide as follows: Sec. 12-34. Display of decal generally. a) A license decal issued under this article shall be attached to and displayed on the windshield of the vehicle for which issued in such manner as to be clearly visible. b) It shall be unlawful for any person to fail to obtain and Any violation of this section may not be discharged by payment of such fine except upon presentation of satisfactory evidence that the license herein required has been obtained. P `+ ~~ [ c) Each day that a vehicle is operated without a current license decal being displayed shall be considered a separate offense for purposes of this section. Law-enforcement officers in the County of Roanoke shall have authority to issue citations, summonses, parking tickets or uniform traffic summonses to residents of and businesses located in Roanoke County in violation of this Article. 2. That Section 12-55 of the Roanoke County Code entitled "Parking tickets generally." be amended and reenacted to read and provide as follows: Sec. 12-55. Parking tickets generally. The chief of police shall prepare an appropriate ticket and ticket stub for use in enforcing the provisions of this article. Any law-enforcement officer charged with enforcing this article shall attach, in plain view, to any vehicle parked in violation of this article, a ticket notifying the owner or operator of such vehicle of the violation and instructing such owner or operator when and where to report with reference to the violation. The time of the violation shall be noted on the ticket and stub. The ticket stub shall be turned in to the office of the Treasurer of Roanoke County. The ticket and stub shall have corresponding numbers. The ticket shall contain the following statement: "NOTICE: You may pay this by appearing at the Office of oanoke Count ~~>?~ <F~a~;3~8~ the County Treasurer of R Y, :::...................................................:......... ai~a~l-e~e-~~~-, Roanoke, Virginia, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. If you prefer, you may mail the ticket and fine to the aforementioned {1- M office at P.O. Box ~#~f~3-~6, Roanoke, Virginia 24018:§. Checks should be made payable to the Treasurer of Roanoke County. If you fail to take care of this ticket within ten (10) days, then further action will be taken which could result in your having to appear in court and paying additional costs." 3. The effective date of this ordinance shall be January 1, 1994. 1 ACTION NO. ITEM NO . ~+" "~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Second Reading of Ordinance Declaring Pinkard Court Leisure Arts Center Surplus Property and Donating said Property to Total Action Against Poverty. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND At the first reading of this ordinance on October 12, 1993, the Board was asked to (1) declare the Pinkard Court Leisure Arts Center surplus property, and (2) donate the property to Total Action Against Poverty (TAP) for the purpose of developing and operating special purpose housing or any other purpose consistent with TAP's mission and local zoning. Pinkard Count was constructed in 1960. The building sits on approximately 4.5 acres and contains 10,000 square feet of heated space. The land is assessed at $135,000, and the building is assessed at $361,000, for a total assessed value of $496,000. At the First Reading, the Board asked that the County receive assurances that the building would be used for purposes compatible with the neighborhood. The Board also asked that the staff insure that the County would retain some ultimate control over the use and development of the property should TAP decide to dispose of the building at a future date. The idea of a reverter clause was presented. TAP has indicated in writing their intentions for the short term use of the building, and their longer term desires to use the building for special purpose housing or a day care facility. TAP understands the County's interest in the longer term use of the building, and is in agreement with deed covenants that would provide for the building reverting to Roanoke County should the building be proposed or used for a purpose inconsistent with TAP's mission. ~=i 2 SUMMARY OF INFORMATION: The attached ordinance declares this property as surplus and authorizes the donation of the property to Total Action Against Poverty. The ordinance specifies proposed deed covenants to restrict the ultimate use of the property. These covenants restrict the use of the property to a community-service oriented purpose which is consistent with TAP's mission and purpose. Any transfer of the property from TAP ownership must be with the approval of the Board of Supervisors. The ordinance further provides that the use of the property must be consistent with the current zoning and non-conforming status of the building, or alternatively must be in compliance with the zoning ordinance in effect at the time of the proposed use. The ordinance further authorizes the County Administrator to execute any documents necessary to effectuate the transfer of the property to TAP. Any agreements executed will insure the Board's interest in the appropriate and ultimate use of the property. STAFF RECOMMENDATION: Staff recommends as follows: 1. Approve second reading of the prepared ordinance. Respectfully Submitted, Terrance L. Harrington, AICP Director of Planning and Zoning Approved, .~ lmer C. Hod County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens vote No Yes Abs C:\NP51\AGENDA\BRPINK2C ~r' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE DECLARING PINRARD COURT LEISURE ARTS CENTER SURPLUB PROPERTY AND DONATING SAID PROPERTY TO TOTAL ACTION AGAINST POVERTY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been, and hereby is, declared surplus and is being made available for other public uses; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on November 13, 1993; and a second reading was held on November 30, 1993, concerning the disposition of 4.5 acres, more or less, of real estate known as the Pinkard Court Leisure Arts Center, located in the County of Roanoke and designated upon the Roanoke County Land Records as Tax Map No. 87.08-1-30; and, 3. That the donation of this property to Total Action Against Poverty (TAP) is hereby authorized, subject to the following conditions, covenants and restrictions: a. Use and/or development of the property shall be limited to that which is consistent with TAP's mission and purpose, and shall be community-service oriented. b. Use and/or development of the property shall be only in accordance with the current planning and zoning classification as a valid non-conforming use or, in the alternative, shall be in 1 _~ compliance with the Roanoke County Zoning Ordinance in effect at any given time. c. No subsequent conveyance of this real estate to any person or organization whose mission or purpose is not consistent with those of TAP's shall be valid without the express approval of the County. d. The aforesaid covenants and restrictions shall run with the land and shall inure to the benefit of and be binding upon the parties, their heirs, successors, and assigns. d. In the event that TAP, its successors or assigns, violates the covenants regarding use and/or development of the property, the property shall revert to the Board of Supervisors of Roanoke County, Virginia. 4. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the donation of said property, all of which shall be on form approved by the County Attorney. realest\pinkard.otd 2 -~- / TAP Education Employment Health Housing and Homelessness Neighborhoods Economic Development Crime Prevention Cabell Brand, President Georgia Meadows, Vicc President Elizabeth Bowles, S~(.'Cfeta 7"y Lewis PCBry, Treasurer Monty Plymale, Assistant Secretary/77casurer John Bcrry Sarah Bostic Pauline Brower Betty Carpenter Elmore Dennis 'l'ed Pcinour John Fishwick Jeanne Goddard Cleo Hardy Zane Jones A. C. Jordan Hilda Larson Laurence Levy Belly Littleton Gertrude Logan Dorothy Mendenhall A. VV. Merrill Rosa Miller Meredith L. Mills Paul Moyer Lewis Nelson Larry RF:n[roe Rev. James W. Reynolds Malika Shakoor Linda Scruggs William Sparrow Elizabeth Stokes Florine 'Thornhill W. D. Ward Bernice Watson Nancy Williams Post Office Box 2868 Roanoke, Virginia 24001-2868 (703) 345-6781 Fax (703) 345-4461 November 24, 1993 Mr. Elmer Hodge County Administrator Roanoke County Board of Supervisors P .0. Box 2.9800 3638 Brambieton Avenue Roanoke, VA 24018 RE: Acquisition of Pinkard Court School Dear Mr. Hodge: We are very excited about the possibility of Roanoke County donating the Pinkard Court School to TAP. We have prepared a plan to utilize t] interim basis as well as positioning locate funding for long term usage. planned to house our Weatherization, Indoor Plumbing programs. Long term to convert the building into housing possibly day care. ze building on an ourselves to Interim usage is Furnace and usage is planned units or On November 11, 1993, Alvin Nash and Judi Huffman from TAP met with Ms. St. Clair, Ms. Hippard and lJ %. 1iC rJ frv^iii ti'i:: iiE;ighbOrhv O~ tC% di SCltgg OUr plans fOr the building. They had no objection to our proposal provided we did not increase the size of the building appreciably. They did, however, express concerns regarding several pending issues previously discussed with them by the County. These issues included water drainage, roads, Page 2 Elmer Hodge a fire hydrant and a traffic light at Route 220. These concerns are shared by TAP. In order for TAP to integrate a successful project into the neighborhood we would need to work toward resolving these concerns. We have had preliminary conversations with Terry Harrington regarding these issues. Further discussion with Terry indicated that the County would like to include a "Reversion Clause" in our Agreement. Pending approval by our Counsel, TAP has no objection to specific conditions of Reversion. jniP Wniil(~ j hOwe~.?er, also Want t]'le Re_VP.rSlOn Clause tO address disposition after rehab as well. For example, should the building be converted into efficiency apartments for the elderly, reversion should include assurance that the County or another non-profit would retain the building for this same use. Specific language addressing such reuse would be necessary for TAP to secure long term funding for this project. Environmental issues such as the underground tank indicated on the drawings, as well as asbestos and lead based paint and other environmental concerns will be resolved by the County before transfer of the property to TAP according to Terry. He has also indicated that a Phase I Environmental Study is currently in progress. We appreciate Roanoke County's consideration of TAP for donation of the building. We are confident that we will create a project of which Roanoke County and the Pinkard Court neighborhood will be proud. We look forwa.~d tU working together toward finalizing this transaction. Very truly yours, Theodo~"~. Edlich, III President and C.E.O. c: Terry Harrington Judi Huffman ~ ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: Novmeber 30, 1993 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: i. Blue Ridcte Community Services Board Three year term of Harriette Shivers, Member at Large, will expire December 31, 1993. This is a joint appointment with the City of Salem and City of Roanoke. The Blue Ridge Community Services Board will make a recommendation and the localities may confirm their recommendation. No action should take place until the Board of Supervisors receives the recommendation from the Community Services Board. Submitted by: y-Y)~-~ ,~C/, Mary H. Allen, CMC Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Approved by: L;~ r Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 7 R ~°~, ../ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 RESOLUTION 113093-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for November 30, 1993, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Amendments to the Bingo and Raffle Application and the Financial Report. 2. Approval of Raffle Permit for Herman L. Horn Elementary S.C.A. 3. Acceptance of Water and Sanitary Sewer Facilities Serving St. Paul's Lutheran Church. 4. Confirmation of Committee Appointments to the Blue Ridge Community Services Board, the Grievance Panel, the Library Board, the Planning Commission and the Roanoke Valley Resource Authority. 5. Acceptance of Golden Court and the Extension of Setter Road into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the resolution after discussionand amendements to Item 1, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~• ~~'/ Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections ACTION NO. A-113093-3.a ITEM NUMBER I ~ ~' 1 AT A REGIILAR MEETING OF THE BOARD OF BUPERVISORB OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Approval of Amendments to the Raffle and Bingo Permit Application and the Financial Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached are drafts of the Raffle a draft of the Financial Report. require that amendments must Supervisors. and Bingo Permit Application and The State Code and County Code be approved by the Board of At the November 16 Board meeting, the Board requested that several changes be made. The minor changes were made. Attached is a memorandum regarding the other changes. Staff from the Commissioner of Revenue's Office will be present at the meeting to answer questions the Board members may have. The Permit Applications have been reduced from nine to four pages to simplify the process. There will be separate applications for Bingo and Raffles which will be less confusing for the organization applying for the permit. All questions required by the Code are included. An additional information sheet and the state code requirements will be forwarded with each application. The Financial Report has been amended to include changes adopted by the General Assembly during their last session. These amendments are set out in bold under II.5 and II.21. The Board of Supervisors previously adopted an ordinance that included these changes. The process for application remains the same. The applicant applies to the Commissioner of the Revenue who reviews the application and recommends approval or denial. The application is then forwarded to the Board of Supervisors for approval or denial. STAFF RECOMMENDATION: Staff recommends that the attached amendments to the Bingo and Raffle Permit and the Financial Report be approved. u_ i Submitted By: Mary H. Allen, CMC Clerk to the Board Approved by Elmer C. Hodge County Administrator ------------- -------------------------------- ACTION ------------ VOTE ------- Approved (X) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) to approve after discussion Eddy x Received ( ) and amendment Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File R. Wayne Compton, Commissioner of Revenue Tammie Bowdell, Commissioner of Revenue Office Nancy Horn, Commissioner of Revenue Office RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization Mailing Address City, State, Zip Code When was the organization fqunded? Purpose and Type of Organization Has the organization been in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sea• of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF 1'~~ REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to $ 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description DATE OF RAFFLE Fair Market Value If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles wili be held. Specific location where Raffle drawing is to be conducted? NOTE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COLfNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: Address: Vice President: Address: Secretary: Address: Phone: Phone: Phone: Treasurer: Address: Phone: Member authorized to be responsible for Raffle operations: Name: Home Address Phone Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization, attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? IF ALL QOESTIONS HAVE BEEN ANSWERED~PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA ~~ , P.O. BOX 20409 COMIVIISSIONER OF TIC REVE1~~~7E ROANOKE, VA 24018 3 N©TARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. se of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. Signed by: Name Title Home Address Subscribed and sworn before me, this day of 19 in the County/City of , Virginia. My commission expires: Notary Public NOT VALID UNLESS COUNTERSIGNED 19_ The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissioner of the Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIltGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 BINGO PERMIT APPLICATION Application is hereby made for a bingo game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization Mailing Address City, State, Zip Code When was the organization founded? Purpose and Type of Organization Has the organization been in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMNHSSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Bingo Games ? GROSS RECEIPTS from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL DAYS OF WEER AND HOURS OF BINGO ACTIVITY: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From ~ To From To From To From To From To Specific location where Bingo game is to be conducted? NOTE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Bingo will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: Address: Vice President: Address: Secretary: Address: Phone: Phone: Phone: Treasurer: Address: Member authorized to be responsible for Bingo operations: Name: Home Address Phone Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.OO~payable to the County of Roanoke? IF ALL QIIESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COtfNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF TIC REVENUE ROANOKE, VA 24018 Phone: 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et• a of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. Signed by: Name Title Home Address Subscribed and sworn before me, this day of 19 in the County/City of Virginia. My commission expires: Notary Public NOT VALID UNLESS COUNTERSIGNED 19_ The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissioner of the Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF 7'HE REVENUE ROANOKE, VA 24018 4 COMMISSIONER~OF THE REVENUE BINGO OR RAFFLE FINANCIAL REPORT Pursuant to Sections 18.2-340.6 and 18.2-340.7 of the State Code of Virginia and Article V Sections 4-96, 4-97 and 4-99 of the Roanoke County Code, all holders of a Bingo Game or Raffle Permit must file annually with the county a record of all receipts and disbursements in accordance with the provisions of this Article. However, any organization whose gross receipts exceed $50,000 during any calendar quarter shall file an additional report for that quarter. All such accounting shall be made on or before the first day of DECEMBER of each calendar year for which a permit has been issued. Additionally, all organizations with gross receipts over $2,000 for the reporting period must submit an audit fee of two percent of the total gross receipts including applicable interest reported. FAILURE TO FILE A REPORT OF SUCH RECORDS ON OR BEFORE DECEMBER 1ST OR WITHIN 60 DAYS OF THE LAST DAY OF A QUARTER SHALL CAUSE THE AUTOMATIC REVOCATION OF THE PERMIT. Name of Organization Address Address Where Bingo/Raffle is held Person Preparing Report Daytime Telephone Number of Person Preparing Report Period for which this report is filed Permit was for Bingo Raffle I. BEGINNING BALANCES 1. Beginning Bank Balance from Bingo Raffle .$ 2 . Cash on Hand . $ 3 . TOTAL (A) $ II. GROSS RECEIPTS 4. Admission (Regular and Extra Cards). $ 5. Instant Bingo Sales .$ (Can not exceed 50~ of Line 9) 6. Misc. Sales (Excluding Food & Beverage) .$ Explain in Part IV. 7 . Raffles . $ 8. Other (Including Interest Income) .$ Explain in Part IV. 9. TOTAL GROSS RECEIPTS. (B)$ 10. TOTAL CASH AVAILABLE .Add (A) and (B)$ 1 III. OPERATING COST (EXCLUD3NG FOOD AND BEVERAGE) 11. Bingo Supplies . $ 12. Instant Bingo Supplies .$ 13. Other Supplies & Equipment-Explain in Part IV $ 14 . Permit Fee . $ 15. Jackpot Prizes Awarded .$ 16. Instant Bingo Prizes Awarded .$ 17 . Rent . $ 18 . Audit Fee • $ 19. Other .Explain in Part IV .$ 2 0 . TOTAL ~ . (C ) $ 21. USE OF PROCEEDS ( D) $ MUST BE AT LEAST 12.5 OF LINE 9. Explain in Detail in Part IV 22. TOTAL EXPENDITURES ADD (C) AND (D) $ 23. ENDING BANK BALANCE (E)$ 2 4 . CASH ON HAND . (F) $ 25. TOTAL ACCOUNTED FOR .ADD (C) (D) (E) (F) $ * * * * * * * * * * PART IV * * * * DETAILED EXPLANATIONS REQUIRED FOR ANY ENTRIES ON LINES 6, 8, 13, 19, OR 21 Line# Line# Line# Line# Line# Line# Line# Line# Line# Line# 2 BINGO OR RAFFLE CERTIFICATION This certificate MUST be verified under oath by the Fiscal Officer, President, and Members of the Board of Directors. THZS CERTIFICATE MUST BE FILED WITH THE ANNUAL FINANCIAL STATEMENT BY DECEMBER 1ST. Name of Organization I certify that the proceeds of all Bingo Games or Raffles reported herein have been used to support those lawful, religious, charitable, community or educational purposes for which this organization is specifically chartered or organized and that the operation of such Bingo Games or Raffles has been in accordance with Title 18.2 of the Code of Virginia, as amended. Signature Name Home Address Signature Name Home Address Signature Name Home Address Signature Name Home Address Date Title Title The above signed Officers and Directors hereby swear or affirm under penalties of perjury as set forth in Title 18.2-434 of the Code of Virginia, that the above statement is true to the best of their knowledge, information, and beliefs. Subscribed and sworn to before me, this day of in the County/City of ,Virginia. My commission expires: ` Date Title Date Title Date 19 19 Notary Public 3 OATH: I, the undersigned, do swear and affirm that the foregoing figures and statements are true, full and correct to the best of my knowledge and belief. Authorized Agent SUBSCRIBED AND SWORN BEFORE ME THIS in the County/City of MY COMMISSION EXPIRES: Date _DAY OF 19_ Virginia. 19 Notary Public 4 RAFFLE PERMIT APPLICATION K-i Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization Mailing Address City, State, Zip Code When was the organization founded? Purpose and Type of Organization Has the organization been in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to Pnter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ?: DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description DATE OF RAFFLE Fair Market Value If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? NOTE: This permit shall be valid only for the above location. State specifically how the proceeds from Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COUNTY OF ROANOKE, VHZGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: Address: Phone: Vice President: Phone: Address: Secretary: Phone: Address: Treasurer: Address: Phone: Member authorized to be responsible for Raffle operations: Name: Home Address Phone Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVHSSIONER OF THE REVENUE ROANOKE, VA 24018 K- 3 NOTARIZATION ~~ THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. se of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. Signed by: Name Title Home Address Subscribed and sworn before me, this day of 19 in the County/City of Virginia. My commission expires: 19_ Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissioner of the Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 4 RMI T APPLICATION BINGO PE Application is hereby made for a bingo game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization Mailing Address City, State, Zip Code When was the organization founded? Purpose and Type of Organization Has the organization been in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sect. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 K~ 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualifie rtnershiat or cor soration § 18.2-340.13 of the Code of Virginia) , p Pr P of any classification whatsoever, for the purpose of organizing, ~* managing, or conducting Bingo Games ? GROSS RECEIPTS from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL DAYS OF WEEK AND HOURS OF BINGO ACTIVITY: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To Specific location where Bingo game is to be conducted? NOTE: This permit shall be valid only for the above location. State specifically how the proceeds from Bingo will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: Phone: f ~~ Address: Vice President: Phone: Address: Secretary: Phone: Address: Treasurer: Address: Phone: Member authorized to be responsible for Bingo operations: Name: Home Address Phone Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. se of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. Siqned by: Name Title Subscribed and sworn before me, this County/City of Home Address day of 19 in the Virginia. My commission expires: Notary Public NOT VALID UNLESS COUNTERSIGNED 19 iz-~ The above application, having been CONIlVIISSI03riER OF THE REVENUE / BINGO OR RAFFLE FINANCIAL REPORT I\' Pursuant to Sections 18.2-340.6 and 18.2-340.7 of the State Code of Virginia and Article V Sections 4-96, 4-97 and 4-99 of the Roanoke County Code, all holders of a Bingo Game or Raffle Permit must file annually with the county a record of all receipts and disbursements in accordance with the provisions of this Article. However, any organization whose gross receipts exceed $50,000 during any calendar quarter shall file an additional report for that quarter. All such accounting shall be made on or before the first day of DECEMBER of each calendar year for which a permit has been issued. Additionally, all organizations with gross receipts over $2,000 for the reporting period must submit an audit fee of two percent of the total gross receipts including applicable interest reported. FAILURE TO FILE A REPORT OF SUCH RECORDS ON OR BEFORE DECEMBER 1ST OR WITHIN 60 DAYS OF THE LAST DAY OF A QUARTER SHALL CAUSE THE AUTOMATIC REVOCATION OF THE PERMIT. Name of Organization Address Address Where Bingo/Raffle is held Person Preparing Report Daytime Telephone Number of Person Preparing Report Period for which this report is filed Permit was for Bingo Raffle I. BEGINNING BALANCES 1. Beginning Bank Balance from Bingo Raffle .$ 2 . Cash on Hand . $ 3 . TOTAL (A) $ II. GROSS RECEIPTS 4. Admission (Regular and Extra Cards). $ 5. Instant Bingo Sales .$ (Can not exceed 50% of Line 9) 6. Misc. Sales (Excluding Food & Beverage) .$ Explain in Part IV. 7 . Raffles . $ 8. Other (Including Interest Income) .$ Explain in Part IV. 9. TOTAL GROSS RECEIPTS. (B)$ 10. TOTAL CASH AVAILABLE .Add (A) and (B)$ 1 III. OPERATING COST (EXCLUDING FOOD AND BEVERAGE) i . $ ~~-- 11. es Bingo Suppl 12. Instant Bingo Supplies .$ 13. Other Supplies & Equipment-Explain in Part IV $ 14 . Permit Fee ' $ 15. Jackpot Prizes Awarded .$ 16. Instant Bingo Prizes Awarded .$ . $ 17 . Rent 18 . Audit Fee ' $ 19. Other .Explain in Part IV .$ 2 0 . TOTAL (C ) $ 21. USE OF PROCEEDS (D) $ MUST BE AT LEAST 12.5% OF LINE 9. Explain in Detail in Part IV 22. TOTAL EXPENDITURES ADD (C) AND (D) $ 23. ENDING BANK BALANCE (E)$ 2 4 . CASH ON HAND (F) $ 25. TOTAL ACCOUNTED FOR .ADD (C) (D) (E) (F) $ Line# Line# Line# Line# Line# Line# Line# Line# Line# Line# * * * * * * * * * * PART IV * * * * DETAILED EXPLANATIONS REQUIRED FOR ANY ENTRIES ON LINES 6, 8, 13, 19, OR 21 2 BINGO OR RAFFLE PROCEEDS This certificate MUST be verified under oath by the Fiscal Officer, President, and Members of the Board of Directors. THIS CERTIFICATE MUST BE FILED WITH THE ANNUAL FINANCIAL STATEMENT BY DECEMBER 1ST. Name of Organization I certify that the proceeds of all Bingo Games or Raffles reported herein have been used to support those lawful, religious, charitable, community or educational purposes for which this organization is specifically chartered or organized and that the operation of such Bingo Games or Raffles has been in accordance with Title 18.2 of the Code of Virginia, as amended. Signature Name Home Address Signature Name Date Title Date i<~ ACTION NO. A-113093-3.b ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Request for approval of a Raffle Permit from the H. L. Horn Elementary S.C.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The H. L. Horn Elementary S.C.A. has requested a permit to hold a raffle in Roanoke County on December 14, 1993. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee, and has requested that the fee be waived. Several years ago the Board made a decision not to waive fees because many organizations were not aware that they could request a waiver of the fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from H. L. Horn Elementary S.C.A. be approved, and that the request for a waiver of the fee be denied. SUBMITTED BY: APPROVED BY: ~~~ Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator --------- -- --------------ACTION -- VOTE Approved ( ~ Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x Minnix x To ( ) Nickens x cc: File Bingo/Raffle Permit File -----J ' FFLE PERMIT APPLICATION RA Application is hereby made for a raffle game. permit. This application is made subject to all County and state laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to ,....~ granting a raffle permit. The Board has sixty days from the filing ~ • of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be ~?~ in strict compliance with county and state law. Name of organization _~. L- rlU/11 ~~e~i°~__C~-5•C--~ ' Mailing Address ~(~Qo2 G~Gi/~~~ City, state, Zip Code V l~'UYL, V~ o7y~'1/~ When was the organization founded? ~q(1 Purpose and Type of Organization ~/,[~j~/C /G~/DO Has the organization been in existence in Roanoke County for two continuous years? YES ,~ NO Is the organization non-profit? YE3_j~ NO Is the organiz tion exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who viol tes the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY O1' ROANOKL, VllZGINIA 1'.O. BOX 2U4U9 COMMISSIONER OT '1'IIIJ 1ZL'VI/NUL' ROANOI{L+', VA 24018 K-~ 1 Does your organization understand that it is a violatias ociation~ enter into a contract with any person or firm, organization (other than another qualifi a tnershiat or corsoration § 18.2-340.13 of the Code of Virginia) , p P P of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description F ~r Market Value ~n~ ,~ ~-' ~as~ .55, o d Q~ DATE OF RAFFLE ~ C ~~ ~~~~~ - If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. N/~ Specific location where Raffle drawing is to be conducted? NOTE: Thi permit shall be valid on y for the above location. State specifically how the proceeds from Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. • ~o~~ ~u~P~~~ ~zrrd ~~~~~~i-~t COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 K-~Z a "~ Officers of the Organization: /~ -s, b _ Phone: ..3'~9~ Address: L /f'L ~ ~~OZ "- .~1'1~0/ ; a,,.,+- . Uv~~rn~obble- ` 4~"~1~~~~"~` hone: ~37J '.~3.3 Address : `%'~( r L~~ Phone: Secretar Address: Phone: Treasurer: Address: Member authorized to be responsible for Raffle operations: Name: Home Address ~ "~ ~ ~OG~.t1//P~~ ~~ °~T"9-~ Phone ~~~~f Bus Phone ~ ~ Member responsible .for filing financial report required by the code if your organization ceases to exist: Name: ~"a/I'U2 x"17 ~`~f%~Jf~'e Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its member hip upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~~~ IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL'APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that~all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. se of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. Sign~.d by: tQe Subscribed and sworn before me, this Ka e °2y~ y of ;~~, 19~ in the Count amity of~ ~~.% , Virginia. -~ c~ ~ 19~~ /Z~.~Lt~~ ~~~~~~,~~~~ My commission expires: Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having and issued to the applicant to this calendar year. Date been found in due form, is approved have effect until December 31st of is 'oner of t evenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKl:,, VIRGINIA I'.O. BOX 20409 COMIVIISSIONTJR OF TIII;J IZIJVFNUIJ ROANOKT{J, VA 24018 4 A-113093-3.c .ACTION # ITEM NUMBER (` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving St. Pauls Lutheran Church COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: St. Pauls Lutheran Church has requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Church along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled St. Pauls Lutheran Church, dated October 10, 1989, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $10,700 and $11,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving St. Pauls Lutheran Church along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. K-3 SUBMITTED BY: Cliffo aig, P. . Utility Director APPROVED: Elmer C. Hodg County Administrator ACTION VOTE Approved (x) Motion by• Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Clifford Craig, Director, Utility ~-3 NORTH t111r. o~ p,d~m ~ ~ NORTFI usaa raur mrmi LAKE . ~'rY a ~1 ' ^~"~" •a ~ n , Nn~L, iv - - M' pRIVE r M _ ddw ~ 11 a~ ~ IOL ~ ~. ~ ~~ ' M ~ n11TMN d-} ~ ~ ~~ ~ r1V N ~. ar . raa N-N' atc nt • La ~~ ~ rLOaot r arc aa~c Mode[ 111[ Nv1Mr N ~ ~`.+e• • ra1N swucl e ura Yna m w uw ~uFawn v ± w avi ~ a A a-1 >< 0[TIL au sat wr iur a a.war a +ni~ ~ . er aw t - y~ 9 i w .m1 no \ O T O 'r" irc riu~adu ~ v1a (n*'l rM ro 1NSn11 s.1 row: dlac h wwxaa oowtt YIUIY OVMIYar , n a tr-1r a.a ..t • aow MIIIa1M~1[ wuml a or1wN raw r wnMr 1< Nl1 mw-arc wv:our . ua» 1 ~ O` 1r rlr. sr r W~ ~~~ °` 9BENCH MARK N ( ~ M1da rto a a o' r1a maMr W 7~ V a x ardu v nanl w[ owN Mo r[m1•t arp 1Yw (en. n1r) o. ELEV. = 100.00 (ASSUMED) w-- ._CV1ce1a A [Nw1N r uMt[ w arul u1[ Md wwwa wNt m ~ ra~aao 1r x alwn s wwaa Yanr m.amr ,~ ~-oamxo uwr rat wN~N[ r av.~~ -- m x -.,..~ rn1 Mora _ . NOTE:-~ d~aN Qw111AL1a llMl MJltf rays a Mr dMNtts w aaN a wraa raardsnN wNSa u1w q 1aalSM1 ou[ ro a1wa~ lllm fro ~ur11C ~ 1 `Q~ - - - - ~- wwa 1S wNN ROANOKE COUNTY ST PAUL'S LUTHERAN CHURCH UTILITY ACCEPTANCE OF UTILITIES DEPARTMENT i~-3 n~~n :~~ ~oc~r~~-.! ~ ~,_n~n p~CTfi\it~n~t~iT TNTC (?G~il_ i~GFi~ C1'= FGCF?~1F"!T 3_f.lil ACCT::Nh~~i~IT rna,^a t,hjc zrri riav of ?~lri~rc~ncr - rc +CQ2 by anr•! hcti.racn~ C~, Pa{ilc 1 ~iT.raran ^riir,^!-~ hcrc.inaTtcr rP"P~". ___: :~ T,n ac ?-,n' "if~~~olnnar_ narT,\r r= T,na fircT, narT,; t,n~ t~:~:~.1~~' (~~ ~IiG~~ll?C("ef~C r_:~- R(l,d~~i(lK~ ('!':ilivTV \lT:rf=yRlT:i_ i'i.=rcinaftgr rcierrcr t.n ~c tha "Rnarri " nart~r n= the cor;nnri ~art,y an{i E=1 fri~~ (', 4;(1(1(;F. fin{inr,~r Arlminicr,ra~,nr n~ i{narr~a ~;n~:n~.tr_ \!TR!:'T~1TS nart,\r nY t,hc t:hirrj n,arr., .. 5 r. _.: _ _ _. ~ W T T N 1= ~ C G T i-I y v °'- TI-I~T G(1R 4N~i TN C(1NCTRi=u6TT;1N nT fi,ha m~iT.iial hcr~rii-,q T,n a{;rri_ic. ttno ficvclnno!^ rincq hprch\r ~}?,il,h~T. f;flt~f\i~V_ p,CCT~,i~i piyii i~?IIa\iCi=~}"7_ wit,h t,hc rn\rcranT,c r}= (:FNG,R,di W~R~6NTV (li= i T T I F_ in fca cimnlc (_!nt,n t,ha Rnarr4 all w,aT.pr anti/nr ccw~r linpc~ ~,a~~,cc_ fii-,fi,in~c~ 1?fi,craic_ rnnncr^T.innc ctnranc (aril ~r_icc cn:irroc, of ,::- trarnr c~:nnly n~:mnc manhr,lac pnri anv nri all nnc~r cn:iinmcnt an_ anniir_cnan~1_ _- ~. t,~prot;~tn in anti to t,hc Water anri!nr ccwor c~lct,anc irk t.hp ct,racT,c. a~fa~;~,~c any! 3 _ -- - neihlir ,it.iljt,y. waT.ar art/nr caWCr cacemont. arcpc that have hccn nr may harcafr.cr ire inctallar•1 }-iy the? ilc.~+P.innor alnnn i.titi-i the r'nint to nornct;taily tree anr-i nr~^t~r,?r t,hA paccmar~,c in ~rri?ir'n t,hc c,amc mau h~ ln~a~,arti_ all Cl~ ~hjrh is mnrc narT.iri_iiarl\r cnnwn ~nrl r-iccrrjhcr anti rjocinnaT,ori ac fnlinwc_ T.n ~;~T; pq c,hnWn nn t.nc nl;.,n crt.itlcr C~_ Gaiilc i ~i~.ncran ('hiirrr riat,~ri ^rt,nncr 11~. 1Q;iQ mari~ h~• T_~= Gpr~r R. Cnn am nn Tii ir, tnc Rnan~nf~a {;ni.ir;~,v Fnni nacri nn Elena rtmcn~ , Para 1 n->= I<''~ Tha i;~~/alnnar r.ncc }~~rch~/ rntiianant anri tiarrant that it wiil na racnnncihia t=nr -.ina r.rnnpr inct,aliat,irn anri ~nnc?_,r{ir=,inn of t,hp cair 4rat.~r and/nr ~c~.r~r ,. cucromc inrt{irinr; ranair nr c~irrar,c araac a=ray^tarl by cnTtl:-r+ant of i_i~iiiru .. - narinri of nna (i ~~ icar altar riato n} arrcntanrc by tra Rnarri arr+ wi i i narT,~rm any! nc.^pccar~r tuna i rc at _ _ ~ _ - -, ~_ _ - . ~- -- - -- i t c r r c .. Glmar ~, Nnrina• f;n{_{nr.v Ariminict-raT-nr n= Rnannkc Cni;r~tv~ llirninia nart.~/ t. t„?1 n1= tha tnirri nart,~ harohv ininc ir. tna PY,?r•l;tir,n n~ thic inc r i, ant Tn cinnirv t,h~ a~,^cnt.anrc of t,hiq ~nr~~cyan~c n{_irc{iant, t-n Rccr}1{,fi ~nr~ tin, arinrlT„?{'i by t,hc R~arrl n7 Ctincr;ijcnrc of Ana~~lcc fin{;r~r~/~ Virnini~, W7ThLCC TI•IG F(11 1 f1WT~(; 4innat,~irpS ,anri cnalc- (?cvoinncr: / ~? ;/ / R~r - Bye; ~~_~~~~;/t: 1 t, l/ ~T , SALEM to WET'-i The Tnrartnnn rlac{i ylaS a~^knni.!la_ri~ari ~a=nr~ mp thic: 9th ~~y ~f November.-y is 93 - ' Ry; Fred J. Farris, Roselia ldabers and Roman Kano~e, Trustees i1~:1~; a{~T~?i~ri~ori n=Tir'~r T-iT.lc r - - r,n hora~~ n= St. Pauls Lutheran,,Church bier ('_^~mmiggi~^n cvrr~i~~..c_,; ~:; - _.. _ St. Paul Lutheran Church ~~~~-~~ ~~~ Trustee ~`~~~ ~~~~~, Trustee ~Q''~'~ ustee ~'fo'~n Tr VIRGINIA March 31, 1994 Panes ? of ? K3 ,3nnrrn~cri ac to fnrm: ('minty Ga.t.nrnn~i Ctata nf• i_ •_ _... s J ~ _ ~ _ Glmcr f', I-Inrina Tn wit; ihn fnrcnrinr r-Icc_ r! ~rac arL.nnWlarin~ri 'r~afnrc mo t.hic; . _ ri a ~i of - -. ,. -- _ - - - ~% '- - - ' - iy' ~u Glmar f', I-lrriycJ ('ni_int,v 6riminict-ratnr nn hahalf of thn Rr~~rri nt Ci~r}artiticnrc of Rnannka ('nimty Virninia, ~Int,ar~i Piinl it bj~~ ('nmmicS~nn a.v,r\irpS; ('niint,J~ p,riminicT.rat,nr of Rnannua f'nitn~v_ \lirninia Rv '-" l RP_.~~iccri i(~/1gj/Qn - Pp vo 3 n f Z ACTION NO. A-113093-3.d ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Confirmation of Committee Appointments to the Blue Ridge Community Services Board, the Grievance Panel, the Library Board, the Planning Commission and the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: i. Blue Ridge Community Services Board Supervisor Eddy nominated Susan Cloeter to a three-year term expiring December 31, 1996. 2. Grievance Panel Supervisor Eddy nominated Raymond C. Denney as an Alternate Member to a two-year term expiring October 10, 1995. 3. Library Board Supervisor Johnson nominated Dr. Norma Jean Peters to serve another four-year term expiring December 31, 1997. 4. Planningt Commission Supervisor Kohinke nominated Martha Hooker to a four-year term expiring December 31, 1997. 5. Roanoke Valley Resource Authority Supervisor Kohinke nominated Kate Schefsky to a four-year term expiring December 31, 1997. Supervisor Minnix nominated Allan C. Robinson to a four-year term expiring December 31, 1997. RECOMMENDATION' It is recommended that the above appointments be confirmed by the Board of Supervisors. ~ - ~j/ Respectfully submitted, m~~ ~- G2:r~c.~ Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---- -----------------------ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x Minnix x To ( ) Nickens x cc: File Blue Ridge Community Services Board File Grievance Panel File Library Board File Planning Commission File Roanoke Valley Resource Authority File f; ... THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 30th DAY OF NOVEMBER, 1993, ADOPTED THE FOLLOWING. RESOLUTION 113093-3.e REQUESTING ACCEPTANCE OF GOLDEN COURT AND THE EXTENSION OF SETTER ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to Section 33.111-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By:Supervisor Kohinke Seconded By:Not Required Yeas:Supervisors Johnson Kohinke Eddv Nickens, Minnix Nays:None A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 113093-3.e requesting acceptance of Golden Court and extension of Setter Road into the Virginia Department of Transportation Secondary System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 30, 1993. Mary H. Allen, Clerk Roanoke County Board of Supervisors !. 4 _1 I wi 0 F z W '~ z 0 U pAq F W A O z d 0 x '. ~ i I 1 i ~ O a > o ~' ~a ~ ~ ~ V1 r a ~ ~ W x ~ U O d ~ 3 7 H ~ ~ D ~" ~ z W A 4 ?" O C7 ~ ~ zo ~ U. G v ~ EO.. 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A W a A m H ^ -+c n r ~ HA w A Z '~ b 'O W A W O O H Q' W v ~f1 'Z U W p C o A a A ~ H H ~ ~ ~ H m o ~ b ° ~ +~ O a ~ ° ae a ca ~ ~ H r; a o A F a . c • . ~ ~. z W H ~ ~ ~ O A p H d w x o ~ ~ ~ ~ ~ ~ a~ ~ a~ a 0 A 0 0 w q 0 m m 0 m a a O i3 d 0 P N . 0 e d w O m w 0 b b 0 a d d .~ 0 z D O b a~ +~ U ~ ~ a o H ~ fir" H m U ~ a v ~ z ~ H ~ ~ C7 ~r H H O x ~ W ~ ~ z °{ H z c ~ ~ z U W 00 ~ [~+ .d O ~ ~ ` ~ o ~ H U U W M H A q ~ ~. ~ ~ ~ ~ E v O ~ U , ~ A d ~ a 0 c ..°: z ~ E ~ x K-5 r .. - 9 - b' 41 - or-. dy n - ~ - r' '~ • L ~ ti s ~ e _ 3 ~ ex ,. ~°, ~r m" ~ , - ,.:~ ~4 ri s ~• ~• /i N "` ~ 61 1 !as ~ ; f y •~ ~ ~~ 4 II '1~ •t.M ' ~ ` ,. r ~ ~- ~ n - ~ _ r _ - O ` 10 S ary d sr~1 ° $ ~ 36 ~ aa' . w I ~ a a.,: is . ~ s ? _ 9 JIIO i ~ ~yo Ls..~ ~ !It! ~ ~ _ ~~ •~ OO ~ a . 4 4 J • - . fir' ~~ ~ .., xrr d .sire M tir • e ~ ~ r s 4 b ~~ _ ~ 71N ~ ~ , ~ ~ M b ? ~ . d ~ 3 ~ ~a,' O ~ a~at Kea s~. f ~. '~ s • g ~ a - ~+ • s 4 - P _ . ss . s -. .. . . mh ~ w.N • -. ~~ ~ - / .- -- - - ---.. _- - - ---- - s. .. .. _ . _ -; PROPOSED ADD ITION SHOWN IN GRAY DESCRIPTION: 1) Setter Road: From .057 miles northeast of the intersection of Golden Court to the end (cul-de-sac). 2) Golden Court (Rt.,8512): From the intersection of Setter Road to the end (cul-de-sacj. LENGTH: (1) 0. 28 MILES (2) 0.06 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 29 FEET (2) 29 FEET SURFACE WIDTH: (1) 20 FEET (2) 20 FEET SERVICE: (1) 10 HOMES (2) 4 HOMES ROANOKE COUNTY Acceptance of Golden Court and the ENGINEERING ~ extension of Setter Road into the Virginia Department of Transportation INSPECTIONS DEPARTMENT Secondary S y s t•e m . 5 ITEM NUMBER ~"'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 SUBJECT: Acceptance of Golden Court and the extension of Setter Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: Elite Developers, the developer of Golden View Acres requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept .06 miles of Golden Court and the extension of Setter Road for .28 miles. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Golden Court and the extension of Setter Road into the Secondary Road System. SU~IITTED BY: APPROVED: old Covey, Directo Elmer C. Hodge of Engineering & Inspe tions County Administrator ~~ Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens K5 The Board of Supervisors of Roanoke County, in regular meeting on the 30th day of November, 1993, adopted the following: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary Allen, Board Clerk I I w 0 W x ~V di A a O O p~pqq A'+ O pSp~ itii O CG O QUA U H d ~~ ~....~ H ~ ~ z O ~ o0 ~~ o ~ q o CC o U I z w H o z o 0 o A N A N H w -- x A fs7 0o H o xc~~z z o ~ ~ x ~ U w x w o rs: ~ ~ cn wxHZ-- ~ ~ ~ ~ Ho~oz ~ r~ozo ~xH r H 6 H u1 y' W U oaz~w • ao~~n .. ~ ~ O O ~ O 'n a ~ `~ w w W H x H H O~ N N vw, oo ~ w z ~ ~' rn -- o w ~ ~ W -- A ~_ U 00 v~ O U ~ ~ o N ~ a W o ~ `^ °" a H i ~ x w i ~ .Z H W ~ H O WA 6 O U A ~ ~ ~ z O U w .Y. O z 0 x w x U 3 w i o z i w ~ v, ,..~ z o a ~ cn H U p ~ '-' d a ~ W U ~ H .~ A W U ~ A A w ~ -- -- a w H cn H A A A z ~ ~ x x z ~ a a w W A W 'd o i x o c o ~ ° ° n ° C7 H Q' ° ~ z w O o H a A O H H ~ A P4 A ,d • ~ ;+ ~ b ~ ° ° ~ A ~ H W A ~ F P A ~+ E R+ , ~ . A H p q pa ~ E" N C c z W H ~ ~ A A H ~ W a o H o ~ z O ~ U W R~ z ~ ~' a m a n w w q 0 m d A O m ~' q 0 m V O a O ~, O b m w d ° z K-5 O b V z 0 ~ H ~+ H m U w ~ ~ o z ~ H ~ ~ A e C7 z d O ~ ~ C W ~+ W a z ~ H ~, ~ z ,~ ~ ~ w ~ w .d o w ~ o ~ H U V w x ~ H A ~'' •.'• ~ D V O ~ U m A a ~ o z S7 E ~ ~f ~ '~ ~ z ... N-/ COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE % of General Amount Fund Expenditures Beginning Balance at $6,936,009 July 1, 1993 (Audited) Original 1993-94 Budget Addition to reserve 80,668 July 27, 1993 Reserved for ISTEA match (49,200) August 24, 1993 VDOT Revenue Sharing Match (25,000) October 26, 1993 Purchase of ladder truck 203 733 Balance at November 30, 1993 $6,738.744 8._ Submitted By Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). /I'~~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE July 13, 1993 Beginning Balance at July 1, 1993 $136,635 (Audited) Northside High School Ball Fields 62 000 Balance as of November 30, 1993 $~ 5 Submitted by k~~,.~... ~J. ~~U~ Diane D. Hyatt Director of Finance ACTION NO. J~ ITEM NUMBER ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A) and a time line for the projected/actual activity of the various work components (Attachment B). FISCAL IMPACT• None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Appro ed by, ~ Xv~~~1 ~ ~ ~' ohs n M. Chambliss, Jr. Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens n-~ BOND PROJECT UPDATE Attachment A November 30, 1993 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGHTS NORTH COUNTY LIBRARY A meeting was held on October 20 to review County staff comments regarding the site plan for the project. Required adjustments to the site plan have been made and it is ready for resubmission. The Utility Department provided vital assistance in resolving easement problems on the site. Discussions with an adjoining property owner has resulted in establishing a satisfactory construction entrance and building materials storage plan. This will minimize construction-related interference with the operations of the branch. Assessment of furnishings and interior finishes is nearing completion. Final specifications for the circulation desk are almost complete. Construction documents are on schedule, and will be available for final County review in November. Bid schedule remains in place. A model unveiling ceremony and open house on October 21 were successful. Approximately 60 people attended the morning ceremony and 128 attended the open house. Public interest appears to be strong and feedback to the library staff and architect has been highly positive. The model and a floor plan remain on display at the Hollins Branch. PARKS AND RECREATION Northside Ball Fields -The contractor has finished the grading and the ground has been seeded. The fencing will be installed once the bids have been awarded for the fencing projects. The hook up to the water main will occur with the development of the Forensics Lab adjacent to our property. Bonsack Park -The grading contract has been awarded to Russell Short for the development of the baseball field, entrance and parking area. The picnic shelter has been purchased and will be installed during the month of December. The community is continuing to work with staff to finalize specifications for the play apparatus. This will likely be installed during the winter months or early spring. Walrond Park -The County did not receive any bids for the excavation work necessary to finish the development of the baseball fields and soccer field at this site. Staff is meeting with the potential contractors to obtain an appropriate bid for this work. NY BOND PROJECT UPDATE Attachment B November 30, 1993 NORTH COUNTY LIBRARY BUDGET CONTRACT EXPENDITURES TO DATE S 1,500,000 S 26,694.20 PROJECT COORDINATOR: SPENCER WTTS ACCOUNT CODE: 104030 COMMENTS: A meeting was held on October 20 to review County staff comments regarding the site plan for the project. Required adjustments to the site plan have been made and it is ready for resubmission. The Utility Department provided vital assistance in resolving easement problems on the site. Discussions with an adjoining property owner has resulted in establishing a satisfactory construction entrance and building materials storage plan. This will minimize construction- related interference with the operations of the branch. Assessment of furnishings and interior finishes is nearing completion. Final specifications for the circulation desk are almost complete. Construction documents are on schedule, and will be available for final County review in November. Bid schedule remains in place. A model unveiling ceremony and open house on October 21 were successful. Approximately 60 people attended the morning ceremony and 128 attended the open house. Public interest appears to be strong and feedback to the library staff and architect has been highly positive. The model and a floor plan remain on display at the Hollins Branch. 1 r-~ BOND PROJECT UPDATE Attachment B November 30, 1993 DIXIE CAVERNS LANDFILL CLOSEOUT BUDGET CONTRACT EXPENDITURES TO DATE S 2,750,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104040 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR RFP PLANNED ENGINEERING SERVICES ACTUAL SELECT PLANNED CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED CONSTRUCTION DOCUMENTS ACTUAL ADVERTISE PLANNED FOR BIDS ACTUAL AWARD CONTRACT PLANNED CONSTRUCTION ACTUAL PLANNED ACTUAL SUBSTANTIAL PLANNED COMPLETION ACTUAL PROJECT PLANNED CLOSEOUT ACTUAL TOTAL PLANNED ACTUAL COMMENTS: Awaiting decision from Environmental Protection Agency and Department of Environmental Quality on selected alternatives. 2 n-~ BOND PROJECT UPDATE Attachment B November 30, 1993 DRAINAGE PROJECTS -SIERRA DR/FENWICK DR BUDGET CONTRACT EXPENDITURES TO DATE S 90,000 PROJECT COORDINATOR: BUTCH WORKMAN ACCOUNT CODE: 104050 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR I DESIGN I PLANNED MEET WITH CITIZENS PLANNED ACTUAL BID, PRE-BID PLANNED CONFERENCE ACTUAL AWARD PLANNED CONTRACT ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED PLANNED ACTUAL COMMENTS: 1. No easements needed. 2. Coordinate with VDOT (95q Project in VDOT RW) 3. Currently discussing options. Design is complete. 3 r+-9 BOND PROJECT UPDATE Attachment B November 30, 1993 DRAINAGE PROJECTS -GREEN VALLEY BUDGET CONTRACT EXPENDITURES TO DATE S 75,000 S 97,500 522,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOl1NT CODE: 104050 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC __JAN FEB MAR DESIGN PHASE PLANNED ............ ............ II ACTUAL MEET W/VDOT PLANNED ............ & CITIZENS PHASE I ACTUAL M ET WITH E PLANNED ENS - CITIZ PHASE II ............ ............ ............ ............ AWARD CONTR.- PHASE I ACTUAL CONSTRUCTION TOTAL PLANNED ACTUAL 22,000 COMMENTS: 1. No permanent easements needed. 5. Phase I - $7,500 from F & W & 515, 000 from 2. Phase I Murray Run below F & W Bldg. F (Upstream from Phase II) Drainage Budget; Phase II - 575,000 from Bond 3. Phase [I Trunk line along Colony Ln. & drainage easement b. P-120 to be constructed with Phase II 4. Discuss curb & gutter option w/VDOT along portion of Colony Ln. 7. Phase I to be constructed under hourly rate contract. Phase I is complete and approximately 522,000 was spent. Also Project #P-120, which involved opening a drainage ditch on Colony Lane, has been completed. 4 BOND PROJECT UPDATE Attachment B November 30, 1993 DRAINAGE PROJECTS -NOTTINGHAM HILLS AREA BUDGET CONTRACT EXPENDITURES TO DATE S 45,000 520,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUHT CODE: 104050 N-'I COMMENTS: 1. No permanent easements needed 2. 7o be in conjunction with P-103 3. Projects are in three (3) locations -Cave Spring Ln., Cynthia Dr., & Farmington Dr. 4. Project will be completed the week of November 29, 1993. 5 n-~ BOND PROJECT UPDATE Attachment B November 30, 1993 DRAINAGE PROJECTS - MT. VERNON HEIGHTS BUDGET CONTRACT EXPENDITURES TO DATE $ 20,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUNT CODE: 104050 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR SELECT PLANNED SURVEYING FIRM ACTUAL ACTUAL SURVEY PLANNED ACTUAL DESIGN PLANNED ACTUAL MEET KITH PLANNED CITIZENS ACTUAL HOURLY PLANNED CONTRACT ACTUAL CONSTRUCT ION PLANNED ~~'~ ACTUAL TOTAL PLANNED ACTUAL COMMENTS: 1. Permanent easements are needed. 2. Project should be completed the week of November 29, 1993. 6 BOND PROJECT UPDATE Attachment B November 30, 1993 STORMWATER MANAGEMENT MASTER PLAN BUDGET CONTRACT EXPENDITURES TO DATE S 300,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104050 rv-y TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APPLY FOR PLANNED T OF GRAN FEMA G FUNDS CHIN MAT L ACT RFP PLANNED ENGINEERING SERVICES ACTUAL SELECT PLANNED ............ ............ ........... CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED WATERSHED PLANS ACTUAL REGIONAL PLANNED POLICY ACTUAL REMEDIAL PROJ. PLANNED INVESTIGATION ACTUAL REMEDIAL PROJ. PLANNED CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: We have obtained preliminary approval from FEMA for matching monies. Preparation of request for proposals is to begin November 15, 1993. 7 N•y BOND PROJECT UPDATE Attachment B November 30, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE $ 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104209, 104201, 104203 104204 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR WALROND PARK PLANNED 31 000 >:s»>:>:;: ::E#C~:::: :; ~>:>:~>: »>: :::£fE6:z:: »:>:ss:~>:~>:::: ::~I~::::: >::;:~;:~;;;:~;: :EQN':: ::.~ ........ ............ D FIE CER SOC CTUAL ........... >:::N~EG::: ............ :CON> . <~1~r.::: ~ <:~~0... $ ~~> ... WALROND PARK PLANNED 62,000 ::~1~~G:::: :>:1=.#fz~~ j~~fl > ~~~::. ~ ::~:E~H:.. ~ ::.......... .. ............. ALL ASEB 2 B FIELDS CTUAL : ?:~:11~G~~~ <~i~Nz >11~is: ' <~~~~0... 8~~~<` ... NORTHSIDE PLANNED 52 000 >:>;:s:s::s; :Gf361:: :>:>:~>:~>:~>:;: ::Gf'lN::: ;>:~>:;:;;:~::~ ::GG76i:: DS FIE GN EALI R TUAL 1#~r lItlG':? ~RxN€':€€ ::: >'.lrpli... . ::'GR'IN.. . ... `t3N... ... G. . BONSACK PARK PLANNED 20,000 E£tN# Ci~N~ Gf!ll ELD FI BALL CTUAL I!E.Ci ,1~E~s 1r1!ECi> 1~E.Pi> ':..~.: ~G... :: ..i=1!I .,,..Cr.. ..~N. . .. BONSACK PARK PLANNED 15,000 ::: ~£3N =~1~N; z~:*s~~ R LTE SHE CNIC PI cruaL E~€l~>`: ::E#~0:>: `Bif3<:`: `: :>~:~~... >~ON... ... .. BONSACK PARK PLANNED 10 000 1L1N Ellli '~3~aE : ~ ~ > ~ s ~ PLAYGROUND :>::»:: »11~Cs' >: »: :z :>: "~~1#k: :: : : : "'~~I~~~" EQUIPMENT ACTUAL VINYARD PARK I PLANNED 62 000 Elf~ '~~D ~EON.:: >'ER3H>> : ........... ~' ~QN~> ............. ...~ 2 BASEBALL 1r~ FIELDS ACTUAL ..... ............ ............. VINYARD PARK I PLANNED 150,000 ..... ............ ~s:GE;Ni::> ............ ~€l<R'~#€<'.€ ............. :'.:~5~€' ............ € ............ R OCCE T S LIGH CTUAL ........... :::~1~G:::: ...... ; ::<::6:~3~:>:: :::>:~:i1h::> : »::CiSN:::> :::>:Ef)N>; .:.;:~~~.;:. ;.;:~«.:;.;:. :;~ .:::::: :.::. :.: :: ~....... ............ ` #1'.. ....... 3<> .. FIELD TOTAL PLANNED 402,000 ACTUAL COMMENTS: Northside Ballfields -The contractor has finished the grading and the ground has been seeded. The fencing will be installed once the bids have been awarded for the fencing projects. The hook up to the water main will occur with the development of the Forensics Lab adjacent to our property. Bonsack Park -The grading contract has been awarded to Russell Short for the development of the baseball field, entrance and parking area. The picnic shelter has been purchased and will be installed during the month of December. The community is continuing to work with staff to finalize specifications for the play apparatus. This will likely be installed during the winter months or early spring. Walrond Park -The County did not receive any bids for the excavation work necessary to finish the development of the baseball fields and soccer field at this site. Staff is meeting with the potential contractors to obtain an appropriate bid for this work. 8 ~~ BOND PROJECT UPDATE Attachment B November 30, 1993 BUDGET S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104204, 104210, 104212 104205, 104207 TASK BUDGET APR MAY VINYARD PARK I PLANNED 25 000 1 9 9 3 1 9 9 4 UN JUL AUG SEP OCT NOV _DEC JAN FEB MAR PARKING ACTUAL ::<:<::::»:: `<~~1~< ~::>::::»::> '.~1I;lCs~'.'. >~:~>::>:::> :~1~:':'. VINYARD PARK I PLANNED 25,000 ~~~kCs? ~~~~ ::Ct1N s ~IIf1 .:: ~3f31:~~> :::.......... RESTROOM UTIL ::>::::>::>::«:::: ::::>::::»::>::::>: :::>:>::>::>::>::> s::>::>::>::>:«:: ACTUAL ::>~~~r:> ::1)~~5:< :<:~~E~r::> <:11sLCis< VINYARD PARK I PLANNED 50 000 .:: ........:: '>fr1~~-#:' :::... . ':z~~~~>` ~~~~~' <z~.:~1::. ...•.....:•• LIGHT BASEBALL ACTUAL ............ ........ VINYARD PARK I PLANNED 25,000 `~'~~~ i3N:'~': CONCESSION/ STORAGE ACTUAL MT. PLEASANT PLANNED 40,000 ~~~~~~> «~~~<~ ............ `~~~` PARK BALL > >~~' `s.Et~0<::: FIELD ACTUAL ............ .... STONEBRIDGE PK PLANNED 25 000 ?'E~~'% ":EffP~9:: ~~~~" ~~ `~~~~~° ~~~EUN~~> ~~ RESTROOM UTIL. ACTUAL BYRD SCHOOL PLANNED 60, 000 E~H ~iSN< €~5~€€ BALL T BASE LIGH :>::::>::::»::::> :::>:::<:>:>::>::: ::>:::<:>::>::>::> :>::s::>::>::>::: s::>::>::>: ~ FIELD ACTUAL >::~t~G' '.€'.€1~€ii3'.' :€'.€'.6.~1~::> f'.€'.€13ii3:'.'.€ :€'.:~>f0... 1<~0... ... ``:G~kN'''' NHISPERING PLANNED 31,000 ~1~C F~~~S: :C~Jbi > ~£~1 ::. ~Ci~N€ ............. PINES PK. BASEBALL FIELD ACTUAL ``Efi~`» %11fG' ''~~~*" "~~0`' TOTAL PLANNED 281 000 ACTUAL COMMENTS: Lighting -The Lights for the soccer complex at Vinyard Park are completed. The contracts for lights at the Career Center, Byrd Baseball field and Starkey have been awarded and work should begin in December after the poles have been received. Vinyard Park -The engineering for the baseball fields, parking and related facilities at this site have been submitted for review and are being forwarded to the City and County Engineering offices for comment and approval. Construction should occur during the winter of 1994. PARKS AND RECREATION PROJECTS CONTRACT EXPENDITURES TO DATE 9 TE BOND PROJECT UPDA Attachment B November 30, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104207, 104211, 104206, 104213, 104202 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR WHISPERING PLANNED 60,000 ~~~~' '~~~~~~ '~~~~£~ ` ~ '~'~~~~~ ~ ~:: ° PINES - LIGHT BALLFIELD ACTUAL HISPERING LANNED 5 000 2 :<:::>::::> >> 1~0... S~Q>`: €€<GQN€ ` > ~~3f1>. '' "AN€» ..:G PINES - I L RESTROOM UT ACTUAL zEffFS ............ ~~~E~ ~ ......... ~t~EFs? :~1~Eft WHISPERING PLANNED 36 000 <:>:E~EG>: :':':~iD~:'.:'.: >::0l3H:: '.:'.:'.#'~1... ::;:: .. :;::ice;;:: PINES -TENNIS/ ..- ~- . ..~.._... ...----... ..~....... GREEN HILL PK PLANNED 30 000 >~~""*' '~~'~'~"~ ~~`"~"' '~""""" """""~' 2 PICNIC SHELTERS ACTUAL »8~#k> ~~i~1~~~> GR1t# <~~~1'~~ ARST MILL PK LANNED 24 000 :~#~G ~i~3 "::: ~~~ :::::Es ::...:: ~~'s?. :............ ~" ~~» ............ ...1I L BAL HT 2 LIG FIELDS CTUAL ::.......... ~~#~:<: ........... ::1~i~3::: ............ ::B:f~:< s13i~<:€ '.:8:~ik€'.€'.€ < ::1~#i1... f~»? .. WINDSOR HILLS PLANNED 50,000 AREA PURCHASE WINDSOR HILLS PLANNED 62 000 :ETfF::::::::::Pxti::;:::x~:xu::::; AREA - 2 BALL FIELDS ACTUAL STARKEY PARK PLANNED 62 000 EQN ~~t3~E 2 BASEBALL FIELDS ACTUAL ~1~~ TOTAL PLANNED 449 000 ACTUAL COMMENTS: Whispering Pines Park -The engineering work is being completed and should be submitted to the County's Engineering staff in late November or early December. This work includes a new baseball field, combination basketball/tennis court, and a study on the feasibility of restrooms at this site. 10 BOND PROJECT UPDATE Attachment B November 30, 1993 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAINiLISS ACCOUNT CODE: 104202, 104214, 104218, 104220, 104219 n-~ TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN _FEB MAR STARKEY PARK PLANNED 31 000 1 BASEBALL FIELD ACTUAL STARKEY PARK PLANNED 62,000 LIGHT 1 FIELD STARKEY PARK PLANNED 25,000 :'.~1~~~~~: :::ir~N':= >'134f3~~ z'•~~! :~:<~~~E'•: RESTROOM UTIL ACTUAL TENNIS COURT PLANNED 210 400 ~~ ~~~~~~ ~~ ~~ ~~~8~~~ ATIONS RENOV ~~ < UAL ACT i"1~EG ~ €1I~ECi? ~N~r:ll : 11~.. i" .:1:~E . BALL FIELD PLANNED 62,000 GIN:€€€ ~1~~`: ~~~~~ FENCING ACTUAL ?11~~> $f#1~ >`<1i~11~> ~< $~#k... >~1~~ FACILITY PLANNED 41,000 .:::::::::.:: ::::::::::::. .:::::::::. Gtibl ~~11'> REPAIRS CRAIG AVENUE ACTUAL '.'.€:E~IG'.€:€'. :ODH`s ~i~N~> >~OFI:. FACILITY PLANNED 11 000 :::Ei!~G:: :ENCs:: :? :~~#3:: . ~~~~flN~ ............ ~iiFts ............. REPAIRS LEISURE ARTS ACTUAL ~f1#~>' ':H) Hk H~T': FACILITY PLANNED 4 500 :::£LEfi::: ::E#fr:: ::8:#~ EDN:;:. :........... IRS REPA 61ALROND OFC. ACTUAL :G~!bi::: ::~1~,r~ <~`>> :::~3:::~ :~:::::: ::3~>~ :: :::..::...... ............ ............. ............ ............. TOTAL PLANNED 446 900 ACTUAL COMMENTS: Tennis Court Renovations -The consultant has completed the study and prepared the specifications to allow the repairs to the various facilities. Ball Field Fencing -Technical specifications have been prepared and the inventory of fencing needs has been established. Bids are being taken to repair fences and to establish the fencing cost for new ball fields. 11 BOND PROJECT UPDATE Attachment B November 30, 1993 r-~ PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104221, 104216, 104217, 104208 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR ADA ACCESS PLANNED 15 100 ~~E~r::: ::81~::: ::>::~~I#::'. ~ €i '.'.€0~3F1... <`:~~f# ... ACTUAL GROUND COVER PLANNED 42 000 <:£I~E~: :~£#1! Anil: :<~L~ ... ~GLiFt> ............. FOR PLAY- GROUND EQUIP. ACTUAL 1ICs`:'' `CIO SI~3z ?``~~1k INFIELD SURF. PLANNED 54,000 E£1N ..,.,_~.::. ::;;;:;:::::: ::£t~'l;;.: .;;;.;;;:::::: LS FOR MATER IA BASEBALL FIELDS ACTUAL €GQ~N €€€~~Cs f~~#X> €€€ <6~~3 ::: €€€ C~Nf€: :::.......... CAREER CENTER PLANNED 60 000 ~~1<#~ >~$tII~ ............ z~~N' .. Gi7N: CE LIGHTS REPLA ACTUAL 1nt#G'.:': 1~ i~3 8~ik... > S I~1 `GR~i... ... TOTAL PLANNED 171,000 ACTUAL COMMENTS: 12 PDATE 1 ' ~~ BOND PROJECT U Attachment B November 30, 1993 ROAD PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 500,000 E 500,000.00 S 1,000,000 PROJECT COORDINATOR: ARNOLD COVET ACCOUNT CODE: 104070 TASK VDOT PREPARES PLANNED BIDS ACTUAL VDOT PLANNED ADVERTISES ACTUAL VDOT A4IARDS PLANNED CONTRACT ON ALL PROJECTS (57) ACTUAL ALL PROJECTS PLANNED CONSTRUCTED & COMPLETED ACTUAL TOTAL PLANNED ACTUAL 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR COMMENTS: Adams Construction Company is to start Plant mix projects July 72, 1993. Incidental projects - VDOT is actively pursuing right of way. Because of a delay in obtaining the right of ways for projects, the actual construction may not begin until Spring, 1994. Beside the heading, VDOT AWARDS CONTRACT ON ALL PROJECTS (57), the shaded area is only for incidental projects. Also beside the heading, ALL PROJECTS CONSTRUCTED & COMPLETED, the shaded area under March and April, 1994, is for incidental projects only. All plant mix projects were completed on October 13, 1993 except for Sierra Drive between Charnwood Circle and Grove Lane. This section of street wilt be coordinated with the drainage project at Sierra and Fenwick Drives. The resurfacing of Sierra Drive may have to wait until Spring. Incidental projects - VDOT has completed deed preparation, staking projects in the field, and starting negotiations with property owners. 13 BOND PROJECT UPDATE Attachment B November 30, 1993 VALLEY TECHPARK BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 PROJECT COORDINATOR: TIM GUBALA ACCOl111T CODE: TASK MASTER PLAN PLANNED ACTUAL LAND PLANNED ACQUISITION/ EXCHANGE ACTUAL DETAIL PLANNED ENGINEERING INDUSTRIAL PLANNED ACCESS REQUEST ACTUAL CONSTRUCTION PLANNED BIDS ACTUAL START ROAD, PLANNED UTILITY CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR COMMENTS: The Preliminary Engineering Report was completed in June. The Industrial Access request to VDOT was approved in June. The construction plans and preliminary quantities were submitted to VDO7 on July 1, 1993 for review. They were returned with 44 comments. The VDOT Industrial Access Office in Richmond has forwarded to the County the approved County/State agreement for the Board's consideration. The local VDOT office no longer anticipates bidding this project in October. They now anticipate bidding the project in December of 1993. We held a closing with Mrs. Richards and anticipate closing with Mr. Hill during November. We have received all necessary permits with the exception of VDOT & DEQ water division permits. These two permits should be awarded simultaneously. 14 BOND PROJECT UPDATE Attachment B November 30, 1993 BUDGET S 184,000 PROJECT COORDINATOR: RON EDWRDS FIRE HYDRANTS CONTRACT J. P. Turner EXPENDITURES TO DATE $116,681.95 ACCOUNT CODE: n-~ TASK PREPARE SITE I PLANNED LOCATION MAPS ACTUAL PREPARE PLANNED SPECIFICATIONS FOR FIRE ACTUAL HYDRANTS BID FIRE PLANNED HYDRANTS ACTUAL BID PLANNED INSTALLATION OF HYDRANTS ACTUAL INSTALLATION PLANNED ACTUAL FINAL INSP., PLANNED ACCEPTANCE & PROJECT ACTUAL COMPLETION TOTAL PLANNED ACTUAL 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR i COMMENTS: This project is three months ahead of schedule with 42 hydrants installed to date. Due to increase in materials cost, new DOT requirements, and other unexpected expenditures, this project will not meet the goal of the 71 hydrants. I do anticipate the installation of 50 or more with the monies available. Hydrants have been installed in North County and Vinton. Presently the crew is working South County near as possible to the priority list. Some of the water maps are marked incorrectly; therefore, certain hydrants on the list will not be installed. Next week the crew will work in West County and then finish up this month in North County. The project will stop at the end of November until the spring due to the asphalt plants being closed during the winter months. 15 ~T BOND PROJECT UPDATE ~ III Attachment B November 30, 1993 PURCHASE OF LAND FOR HIGH SCHOOL BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 S 240,121.01 PROJECT COORDINATORS: JOHN CHAMBLISS AND HOlER DUFF ACCOUNT CODE: 155140 TASK 1 9 9 3 1 9 9 4 BUDGET APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR PURCHASE OF PLANNED 750 000 LAND ACTUAL 240 121 TOTAL PLANNED 750 000 ACTUAL 240,121 COMMENTS: The first of several tracts of land to be purchased for the eventual building of a new Cave Spring High School has been completed. The site is located immediately in front of Penn Forest Elementary School and across from Starkey Park. Although there are no immediate plans to construct the school, the land will be preserved for the eventual development and will be used for Parks and Recreational purposes until that time. The acquisition cost including testing for the 28 acres tract was $240,121.01. Staff has met with other property owners concerning the remaining tracts of land. 16 ACTION # ITEM NUMBER _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: November Report on 1991 Water Projects COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In order to keep the Board of Supervisors informed, staff will provide a monthly report on the progress of the Spring Hollow Reservoir Project, Water Treatment Plant Project and the Water Transmission Line Project. SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its twenty fourth month and the project is on schedule. Construction activity during the last month included: ° Continued work on gate house, ° Completed parallel gas line construction, ° Completed steel framing at pump station, ° Started pump station roof system, ° Set primary power sub-station, ° Placed concrete road and parapets on dam, ° Started Phase II grouting at Pond Spring. The current project contract total costs including existing and pending change orders is $25,044,000. This cost remains unchanged from the previous report. Funds expended to date for the construction phase of the reservoir are $23,849,824.28 and $1,591,378.95 for engineering construction phase services. During the next month, the contractor will perform the following: ° Complete construction of the intake tower gates, ° Continue the pump station pump control room construction, ° Continue gate house construction, ° Complete grouting of Pond Spring, ° Complete pump station roof system, ° Energize electrical systems, ., WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. Activity during the last month included: ° Plans and operational data for the Pilot Plant were approved by the Health Department; ° Site plan is in County review process; ° Bid the Glenvar Pump Station. During the next month, staff will perform the following: ° Submit engineering report to Health Department for approval, ° Work on equipment specifications and contract documents, ° Continue construction drawings, ° Clear site for access to complete specific soil borings, ° Award contract for Glenvar Pump Station. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification, ° Easement negotiation, ° Obtaining easements, ° Preparation of construction drawings, ° Bid first section of transmission line - Starkey to Route 221. Work will continue on acquisition of easements during the next month. SUBMITTED BY: Cliffor r ig, P.E. Utility Director APPROV D: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Minnix Johnson Kohinke Eddy Nickens ACTION # ITEM NUMBER ' AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: Tuesday, November 30, 1993 AGENDA ITEM: Status Report on Roanoke Valley Resource Authority Solid Waste Facilities COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION Attached is a status report that was presented to the Roanoke Valley Resource Authority at its November 18 meeting. This status report gives an update on all phases of the project. Respectfully submitted: ~~~ John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority Approved Denied Received Referred to -------------------------------------- Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens n~ MEETING: November 18, 1993 PROJECT: Master Schedule STATUS: All project reports have been consolidated into the Master Schedule, due to the completion of most portions of the project. Progress has been good in all areas of the project, with few delays. Below is a brief description of the status of each portion of work. Smith Gan: Rough grading continues on the upper access road. Minor grading remains in the landfill area. Final seeding continues. Tinner Station: Work continues on masonry and roofing for Tipper Building. Work on maintenance building is nearing completion. Offices continue to be focus for masonry and other work to enclose the area. Site work also continues to be a priority. Landfill Liner: Excellent progress has been made with soil and synthetic liners. Recent wet weather has caused some delays. Approximately 80 °!o of all soil liner has been placed and approximately 50 % of all synthetic liner. Utilities: Water tank and lines are complete. Leachate lines are near completion. The pump station and leachate tank remain to be completed. Water Well Suvnly: The final well piping and installation of the building is underway and should be ~V'!~ complete by November 25. An additional well is being drilled to supplement well #1. Gas Monitoring Wells: Plans and specifications are complete. Bidding is being planned for early December to have wells installed after completion of landfill area. P vin Paving will be delayed until construction is complete. Likely to be performed in early Spring. Transfer Station: All building and site work is near completion. All should be complete by December 1, 1993. The lid removal system is approximately 85 °lo complete with final painting and start-up testing remaining. Rail Transportation: Rail Spur: Complete with minor items remaining. Rail Cars: Complete. Ec~uivment: Most equipment is ready for delivery at Roanoke Valley Resource Authority request. S h ul Final completion of all components is expected by January, however, system will be operational in December. Attached is a summary of the project schedule and status. Respectfully submitted: ~i John R. Hubbard, P.E. Chief Executive Officer PROJECT STATUS ROANOKE VALLEY RESOURCE AUTHORITY MASTER SCHEDULE SCHEDULE 1992 1993 `XD J F M A M J J A S 0 N D J F M A M J J A S 0 N D C WORK ITEMS A E A P A U U U E C O E A E A P A U U U E C T O V E C 0 M N B R R Y N L G P T V C N B R R Y N L G P P U R C I E Y U T O E E U R C I E Y U T O E E A U H L S E B M M A U H L S E B M M L R A T M E B B R A T M E B B E Y R B R E E Y R B R E E T Y R R Y R R R E R II LANDFILL I A rove art B P O ~~ . ::~z< ~` ~~~<: ~~~#: 00 1 '~i4 is :~iti i:" w: 5 9 in G ra u h Ro 9 9 Monitoring Wells C O M P L E :•; ::.::: '~ :::::::: ~_ 100 0 8 in Build 9 0 3 'Hers Li 0 6 Utilities TRANSFER STATION Part A Approval C O M P L E T E 100 Part B Submittal C O M P L E T E 100 Part B Approval C O M P L E T E 100 Site Clearing C O M P L :•:~:.; ;.;:•::•:: ~::. •r;•::r:•;: ::•:.:::.; ;•rr:•:;•:: •:::•;;:•> 100 ..... :::. •: `:>~: 6 9 uildin RAIL TRANSPORT 00 1 L .~<... Rail Spur ~:::::...::: ~ :•:. •:: • :::•: :;•;~.<•;::•::•;:;•>:• :;•::•>;:•::•:::;<•:; :;;;•;:•;:~ <•;:•:;•:;•. •;;;:;•;:•> 100 C O M P L E T E Rail Cs 0 9 Car Dumper BOND PROCEEDS ONLY FINANCU\L STATUS COMPONENT ESTIMATED COSTS ACTUAL TO DATE % TOTAL Landfill 512,046,204 $5,071,803 42% Transfer 6,297,614 $4,411,287 70% Transportation 9,000,000 -0- 0% TOTAL 327,343,818 $9,483,090 35% 11193 ~~~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 RESOLUTION 113093-4 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. len, Clerk Roanoke County Board of Supervisors cc: File Executive Session ACTION NO. ITEM NO . "' ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Public Hearing Agreement between of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: on a Boundary Line Adjustment the City of Salem and the County ~--! EXECUTIVE SUMMARY' On September 28, 1993, the Board of Supervisors adopted a Resolution authorizing the execution of an agreement between the City of Salem and the County of Roanoke relocating portions of the boundary line between the City and County, upon the request of the Roanoke College Investment Corporation and Morris Elam, subject to satisfying the statutory notice, publication and public hearing requirements. Section 15.1-1031.2 of the State Code provides that after publication of the required notice, a public hearing be held on this agreement relocating the boundary line between the City and the County. BACKGROUND' Section 15.1-1031.2 of the State Code provides that each local governing body shall advertise its intention to adopt an agreement relocating or changing the boundary line between them once a week for two successive weeks and hold a public hearing on such agreement. The City and County jointly published the required legal notice on November 2 and 9, 1993. Salem City Council held its public hearing on November 22, 1993. Roanoke County Board of Supervisors' public hearing is scheduled for November 30, 1993. SUMMARY OF INFORMATION: This boundary line adjustment agreement involves the exchange of a 1.343-acre parcel of land owned by Morris Elam (located within the City of Salem) for a 1.461-acre parcel of land owned by the Roanoke College Investment Corporation (located within the County). A copy of the map or plat showing the proposed boundary line adjustment was previously distributed to the Board on September 28, 1993. The map or plat is available for review in the County Attorney's office. The City and the County have reviewed and approved the agreement. Legal notice, publication and public hearing requirements are satisfied by this action today. Next, a Petition seeking approval of this agreement will be filed with the Circuit Court. It is anticipated that the Circuit Court will enter an order approving this boundary line relocation to be effective January 1, 1994. STAFF RECOMMENDATION: It is recommended that the Board hold the public hearing as advertised. Thereafter, the Board should ratify and confirm its adoption of the Resolution approving the boundary line adjustment agreement with the City of Salem which was adopted on September 28, 1993. Respectfully submitted, ~9,v~.~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix 2 r-`.~ AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE 113093-5 VACATING AND CLOSING AN UNIMPROVED 20' X 150 ALLEY LOCATED IN SECTION 1 OF MELODY ACRES SUBDIVISION (PB 4, PAGE 55), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, William Taylor, Jr., the petitioner, has requested the Board of Supervisors of Roanoke County, Virginia to vacate and close an unimproved 20' x 150' alley located in Melody Acres Subdivision (PB 4, Page 55 in the Office of the Clerk of the Circuit Court of Roanoke County); and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 16, 1993; and the public hearing and second reading of this ordinance was held on November 30, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved 20' x 150' alley located east of Lot 4, Block 1, in Melody Acres Subdivision and dedicated to Roanoke County by plat of Melody Acres Subdivision found in Plat Book 4 at page 55 in the Office of the Clerk of the Circuit Court of Roanoke County, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the County reserves and retains a property interest within the twenty w { (20) foot right-of-way for use as a public utility and water line easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and petitioner, William Taylor, Jr., shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~') C2i~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney ." ROANOKE COUNTY APPROVAL TO VACATE AN UNIMPROVED 20' Y 150' ALLEY RECORDED IN PLAT BOOK 4, PAGE 55, SECTION 1, MELODY ENGINEERING & ACRES SUBDIVISION, SITUATED IN THE WINDSOR HILLS INSPECTIONS DEPARTMENT MAGISTERIAL DISTRICT ACTION # ITEM NUMBER ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Approval to vacate an unimproved 20' x 150' alley recorded in Plat Book 4, Page 55, Section 1, Melody Acres Subdivision, situated in the Windsor Hills Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Staff is recommending that the unimproved alley be vacated on the condition that the alley be retained as a public utility and water line easement, because Roanoke County and Roanoke Gas Company presently have utilities located within the alley. BACKGROUND The petitioner, Mr. William Taylor, Jr., is the owner of Lot 4, Block 1, Melody Acres which lies on the west side of the unimproved alley. The petitioner is requesting the Roanoke County Board of Supervisors to vacate, discontinue, and close the above referenced alley (refer to attached map). The petitioner is requesting the vacation because he has been maintaining (mowing) the alley for several years and it provides no use as intended. SUMMARY OF INFORMATION The Department of Engineering and Inspections has been informed by the Roanoke County Utility Department and the Roanoke Gas Company that utilities are presently located within the alley. They both commented that they have no objections to the vacation, as long as the alley is retained as an easement. ~-i Roanoke County is requesting that the reference alley shown on the attached map be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. The Department of Engineering and Inspections has no objections to the proposed vacation, as long as the unimproved 20' x 150' alley is retained as a public utility and water line easement. The first reading of the proposed ordinance was held on November 16, 1993; a public hearing and the second reading is scheduled for November 30, 1993. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the reference alley and instruct the County Attorney in preparation of the ordinance to reserve the alley as a public utility and water line easement. MITTED BY: APPROVED BY: r ~. Arnold Covey, ffir ctor Elmer C. Hodge of Engineering & nspections County Administrator ----------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs pc: Paul Mahoney, County Attorney ~ 7 •Al 38 y 39 °~, 7sas Jas .. ~ J//t ° J/N J/lltt O tl.oa O ~ `~ ~ s, y 7R' a n eo ,T'' tr ie 19 ~i~r ~ iy 41 0,, Rt. 1679 J/tf ''. ~'eb +O~ »x :. wo 'IP ~ ~ ~ S ~ JI/7 ar*r 42 r ~ ~~ ~ J/// O J/Jt :+~ 33 ~ ~ 31 ~ ~ ° '° i 3 „ tits $ ~~+ Jwo r.. !ft rt is 'r. ~M ~ 44 J e J/J/ ~ ~~ I.ee JIO! p ~ J/II 20 >A 28 ~' 19 ~ O` tm6~~ ~ ~ ~. ~ 21 ° Yaa ~ 7/ ~. fZt. Js ,mew :w,,,~.t hb v '' ~,/ .,•~ ~ 5 ` \ K ~ '; .' fi Ott 1 d A ~°, ~I! ` 12 ,r Jill ~~ '".cz .!~' 'Y ~ X20 '' JL/! ~ ~ g, `feS ~ ~i14~ 10 .o+ rtr ~ '~ Izo.or g - J609 A . j~ ~` ~ woe • ~ 9 2XOi 9 ji.oa s ~ 1680 Y'~~io`"' • ~Q+ $ 26 °y ~ ~ 'Ri ~ 4 J//22 'O b'`!/?S~ 2.02 Ae ~r~ .. E ,m•e for 18 ~ ~ $ J/t+ JKt ~ '~ ~ J601 Jio/ ~' ~~ - t J/07 /~ b ~~ j' 23 J6fI // ~ $ ~ B _ _ ~ 17 ~ ~ 24 JisJ ° j JI/J `},b, 4 ~ eq Ji07 ~ JJIJ, JJIJ io ~~ w ~'l ~~ lere• ~ w . I6 a area >. * , .. ~-~ ~~ Larson J ~ sits s Lane ~ asav uo uo uo.ve rxw af.°I ue.re ~oq• 14 a. ~ ~ f'D'a,s Jut Jiu Ji/o Jso+ JJSi . : ~ 13 ' ~ _ JJSt JKJJ 52 v 51 1- SO 49 0 1 2 s 3 4 P b 6 I>s ~u r , i roe.el + uo.l• s no u ~ el A ». s ,a ~ ° Larson 'w i sa "e Ie Ii~ a~~• ~ i i ~» so.» 1 µq ea J7Q! Ji+l J6tJ J6t! 1 ~+ ,y (2 .~ :.>R]!6 IS ~ i =O J7Il J~z/ .ma O .,,/ JJ~O 16 . 1 -~ it fee n.. - JJii• .-r f7 1 3 4 r 5 6 8 ="' r ''\ ~ u Or Rf.1619 ~ ~ ~ ~ >r uu ~ 1 I bl 1 I J+i/ I n.w / lO ~/ = I J»i usJ . its A I ~ / r ~~ :SJJ6/ ~ I a • ~ 1i 19 " ,J .e Z' ~ 7 ~ i a ROANOKE COUNTY APPROVAL TO VACATE AN UNIMPROVED 20' x 150' ALLEY RECORDED IN PLAT BOOK 4, PAGE 55, SECTION I, MELODY ENGINEERING & ACRES SUBDIVISION, SITUATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT INSPECTIONS DEPARTMENT ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE VACATING AND CLOSING AN UNIMPROVED 20' X 150' ALLEY LOCATED IN SECTION 1 OF MELODY ACRES SUBDIVISION (PB 4, PAGE 55), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, William Taylor, Jr., the petitioner, has requested the Board of Supervisors of Roanoke County, Virginia to vacate and close an unimproved 20' x 150' alley located in Melody Acres Subdivision (PB 4, Page 55 in the Office of the Clerk of the Circuit Court of Roanoke County); and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 16, 1993; and the public hearing and second reading of this ordinance was held on November 30, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved 20' x 150' alley located east of Lot 4, Block 1, in Melody Acres Subdivision and dedicated to Roanoke County by plat of Melody Acres Subdivision found in Plat Book 4 at page 55 in the Office of the Clerk of the Circuit Court of Roanoke County, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the County reserves and retains a property interest within the twenty R-I (20) foot right-of-way for use as a public utility and water line easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and petitioner, William Taylor, Jr., shall pay all fees required to accomplish this transaction. vacation~melody.ac j~_ Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE 113093-6 VACATING AND CLOSING AN UNIMPROVED RIGHT-OF-WAY REFERRED TO AS DALLAS ROAD LOCATED IN THE OTTERVIEW GARDENS SIIBDIVISION (PB 54, PAGE 52), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Frank B. and Frances G. Mayorshi, the petitioners, have requested the Board of Supervisors of Roanoke County, Virginia to vacate and close an unimproved right-of-way located in Otterview Gardens Subdivision (PB 54, Page 52 in the Office of the Clerk of the Circuit Court of Roanoke County); and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 16, 1993; and the public hearing and second reading of this ordinance was held on November 30, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved variable-width right-of-way approxi- mately 350 feet in length located in Otterview Gardens Subdivision between Tax Map Parcels 27.05-5-2 and 27.05-4-18 and dedicated to Roanoke County by plat of Otterview Gardens Subdivision found in Plat Book 54 at page 52 in the Office of the Clerk of the Circuit Court of Roanoke County, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the County reserves and retains a property interest within the variable-width right-of-way for possible use as a public utility easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and Petitioners shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney ROANOKE COUNTY Approval to vacate an unimproved dedicated right-of-way ENGINEERING & >referred to as Dallas Road, .recorded in Plat Book 54, =~-Page 52, Otterview Gardens Subdivision located in the INSPECTIONS DEPARTMEN? xollins Magisterial District ., ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 30, 1993 AGENDA ITEM: Approval to vacate an unimproved dedicated right-of- way referred to Dallas Road, recorded in Plat Book 54, Page 52, Otterview Gardens Subdivision located in the Hollins Magisterial District COUNTY ADMINISTRATOR ~ S COMMENTS : ^Mr'`'~'~ EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the conditions that the right-of-way be retained as a water/sewer easement. BACKGROUND The petitioners, Frank B. and Frances G. Mayorshi, are the owners of two parcels separated by a certain portion of Dallas Road (unimproved) which parcels are more particularly described as new Lot 3B, Block 3, Otterview Gardens and Lot 34, Block 1, Section 3, Barrens Village. The petitioners desire to vacate, discontinue, and close that portion of Dallas Road (unimproved) which is variable in width and approximately 350 feet length shown on the plat of Otterview Gardens in Plat Book 54, Page 52 (refer to attached map). The petitioners desire to use this portion of the aforementioned road for improvements to their property and intend to combine same with said property. SUMMARY OF INFORMATION The Roanoke County Utility Department has requested that the right-of-way be retained as an easement for possible future sewer extensions to serve part of North Burlington Heights. ~-a Roanoke County is requesting that the described right-of-way be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. The first reading of the ordinance was held on November 16, 1993; the public hearing and second reading is scheduled for November 30, 1993. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the reference right-of-way and instruct the County Attorney in the preparation of the ordinance to reserve an exclusive water/sewer easement. ED BY: APPROVED BY: 1 C~/ Arnol Covey, Direct r Elmer C. Ho ge of Engineering & Ins ections County Administrator --------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred To ACTION VOTE Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens pc: Paul Mahoney, County Attorney ROANOKE COUNTY Approval to vacate` an unimproved dedicated right-of-way ENGINEERING & , _ . _ _ referred to as Dallas Road, .recorded in Plat Book 54, °~Page 52, Otterview Gardens .Subdivision located in the INSPECTIONS DEPARTMENT xollins Magisterial District ., ' '' 3`. ... (~ - 01 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE VACATING AND CLOSING AN UNIMPROVED RIGHT-OF-WAY REFERRED TO AS DALLAS ROAD LOCATED IN THE OTTERVIEW GARDENS SUBDIVISION (PB 54, PAGE 52), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Frank B. and Frances G. Mayorshi, the petitioners, have requested the Board of Supervisors of Roanoke County, Virginia to vacate and close an unimproved right-of-way located in Otterview Gardens Subdivision (PB 54, Page 52 in the Office of the Clerk of the Circuit Court of Roanoke County); and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 16, 1993; and the public hearing and second reading of this ordinance was held on November 30, 1993. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved variable-width right-of-way approxi- mately 350 feet in length located in Otterview Gardens Subdivision between Tax Map Parcels 27.05-5-2 and 27.05-4-18 and dedicated to Roanoke County by plat of Otterview Gardens Subdivision found in Plat Book 54 at page 52 in the Office of the Clerk of the Circuit Court of Roanoke County, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, the R_~ County reserves and retains a property interest within the variable-width right-of-way for possible use as a public utility easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and Petitioners shall pay all fees required to accomplish this transaction. vacation\da~~as•rd -~ ~`~, - . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE 113093-7 GRANTING A SPECIAL USE PERMIT TO CAROLINA MOBILE HOME PARR TO ALLOW THE EXPANSION OF AN EXISTING MOBILE HOME PARR LOCATED AT 1000 MATTIE DRIVE (TAX PARCEL 39.20-1-15) HOLLIN3 MAGISTERIAL DISTRICT WHEREAS, the owner of the Carolina Mobile Home Park has filed a petition to allow the expansion of an existing mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 1, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 26, 1993; the second reading and public hearing on this matter was held on November 30, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the expansion of an mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District is substan- tially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to the owner of the Carolina Mobile Home Park to allow the expansion of an 1 existing mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 DEPARZMEfVT OF PLANNING PETITIONER: CAROLINA MOBILE HOME PARK (JERRY ALTIERq TAX MAP NUMBER(S): 39.20. 1 - 15 AND ZONING REQUEST: SPECIAL USE PERMIT EXPANSION OF MOBILE HOME PARK ~-3 R.3 Staf f Report /f/~ 31-11 93 Prepared By: TLH"1• ' Case Number: / Applicant: Jer-Pam Properties Inc. Date: October 25, 1993 PART I A. EXECUTIVE SUMMARY This is a request to allow the expansion of an existing manufactured home park located at the end of Broyles Lane in the Hollins District. Sixteen new spaces are proposed. The site is located in a Neighborhood Conservation area. The proposed expansion will comply with all of the use and design standards for manufactured home parks contained in the 1992 zoning ordinance. The proposed expansion will have minimum impact on adjacent or surrounding properties, and will not negatively impact surrounding streets. B. DESCRIPTION Jer-Pam Properties Inc. (Jerry Altieri) has requested a Special Use Permit (SUP) to allow the expansion of an existing manufactured home park located at 1000 Mattie Drive in the Bonsack Community Planning Area in the Hollins Magisterial District. The existing park, zoned R-1MH, was constructed in the early 1960's. It currently contains 24 units on six acres. This request is to allow the addition of no more than sixteen additional units on the property. If approved, the manufactured home park would have forty units on six acres for a gross density of 6.67 units per acre. C. APPLICABLE REGULATIONS 1. In the R1-MH overlay district, manufactured home parks are a permitted use provided a SUP is obtained from the'Board of Supervisors. (See Pages 79-80 of the zoning ordinance). 2. New manufactured home parks, or the expansion areas of existing parks must comply with the use and design standards contained in section 30-82-9 of the zoning ordinance. (See pages 125-129 of the zoning ordinance.) 3. If the SUP is granted by the Board of Supervisors, the owner of the park must submit a site plan to Roanoke County for approval prior to the commencement of construction. The site plan must show all proposed improvements in accordance with Roanoke County regulations. The Health Department must certify the adequacy of the wells and septic systems prior to approval of the site plan. Once a site plan is approved, and all required improvements are constructed, manufactured homes will be allowed to be placed in the park provided building and zoning permits are obtained for each individual unit. 1 R-3 PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Location The existing park is located along Mattie Drive, a private street accessing the park. The park is accessed via Challenger Avenue (Route 460), West Ruritan Road and Broyles Lane, three streets within the state system. 2. Topography/ Vegetation The existing park and the area proposed for expansion lie on relatively flat terrain. The park is elevated above the industrial uses to the west. Small clumps of trees are located in the expansion area and in several other areas around the perimeter of the park. The planting of new vegetation will be required in the buffer yards of the expanded area. 3. Surrounding Neighborhood To the north, south and east, the surrounding neighborhood is characterized by large lot rural single family residential land uses. The City of Roanoke's Centre for Industry and Technology (CIT) is located to the west; the proposed Transkrit facility is under construction directly adjacent to this site. Within the past several years, there has been some new residential subdivision activity in the general area, most notable Summerfields developed by Fralin and Waldron, and Meadows of Trent, developed by Boone, Boone, and Loeb. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Site Layout and Architecture The proposed site layout is shown on the conceptual plan submitted with this request. The proposed sixteen units will be located along an extension of Mattie Drive. Per county requirements, the extension of Mattie Drive will include a new cul-de-sac "bulb". All aspects of the proposed site expansion must comply with the use and design standards for manufactured home parks. The staff has discussed these standards with Mr. Altieri and his submitted conceptual plan demonstrates an ability to conform to these standards. Final site plan approval, subsequent to the approval of the SUP, will verify conformance with these standards. Appendix A, attached to this report, reviews the major development standards for manufactured home parks. 2. Access Access to the site will continue to be via Broyles Lane. Although a public road, Broyles Lane has a pavement width of approximately 10 feet. The extension of Mattie must have a width of no less than 20 feet. This is the minimum standard for minor streets within manufactured home parks containing 40 of fewer units. 3. Traffic Generation/Circulation. The existing 24 units in the park can be expected to generate between 168 and 240 trips per day. The addition of up to sixteen additional units will result in 2 ~_ 3 an average traffic volume from the park in the range of 280 - 400 trips per day. The most recent traffic counts for roads in this area include Broyles Lane (243 VPD) and West Ruritan Road (1,899 VPD). Most of the Ruritan Road traffic is generated by the La Bellevue subdivision located at the northeast terminus of West Ruritan Road. In reviewing this application, the VDOT had no objections to the proposed request. Neither Broyles Lane nor West Ruritan are on the County's Six-year Road Improvement Plan. 4. Utilities No public water or sewer is available in the area of the park. The existing park is served by a well and septic systems. These facilities will need to be certified by the Department of Health prior to approval of the site plan for this project. The owner of the park will be responsible for any costs associated with upgrading these facilities to conform to current Health Department Standards. All new electrical, telephone, or cable facilities in the expanded area will need to be installed underground to conform to the current ordinance requirements. 5. Fire and Rescue Services The existing park is located within an established fire and rescue service area. The Fire and Rescue Departments have reviewed the proposed conceptual plan, and have no objection to the expansion. Services will continue to be provided as they have in the past. 6. Amenities Approximately 22,000 square feet of area in the new park is being reserved for a common open space. This area is located at the end of the extended road (see plan). Although no specific facilities are required in this area, the zoning ordinance requires that open space areas shall include "passive and active facilities....such as recreation centers, swimming pools, tennis courts...and similar facilities. In discussing the use of this open space with the owner, we expect that no major facilities will be constructed. Each new unit will have an outdoor patio area, and a storage area associated with the unit. These amenity standards were included within the new zoning ordinance to address a deficiency present in the design of many manufactured home parks. Buffering is required along the sides and rear of the park. A substantial berm is being constructed along the mutual property line with the CIT. This berm will provide a significant buffer from the adjacent industrial area. 7. Flood Hazard/Drainage The property does not lie within or near a designated FEMA flood zone. New development on the property will be carefully analyzed to ensure that runoff from additional impervious areas does not violate County standards, and does not in any way affect neighboring or downstream property owners. 3 (~~ 3 C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN. The project is located within an urban service area and within the Bonsack Community Planning Area. The future land use plan designation for this portion of the county is Neighborhood Conservation (NC). These areas are reserved for future residential development that is compatible with existing development in an area. Neighborhood Conservation policies provide that neighborhoods should be protected from the disruptive impacts of land use changes through the use of screening and buffering. ( See Comprehensive Plan pages 33-37 for a complete listing of NC policies) The proposed park density of 6+ units per acre has a low compatibility with the NC density recommendations in the Comprehensive Plan. PART III A. STAFF CONCLUSIONS The R-1MH zoning designation was applied to this property as part of the 1992 zoning update in recognition that manufactured housing can play a role in providing affordable housing opportunities for Roanoke County residents. The Special Use Permit requirements allow Roanoke County to evaluate the specific design elements, and impacts associated with the construction or expansion of a manufactured home park. The staff does not expect that the expansion of this park will negatively affect surrounding or adjacent properties. The park's location between a rapidly developing industrial area, and larger lot single family residences, allow for a transition between these two land uses. The expanded areas of the park will comply with all of the County's use and design standards for manufactured home parks. Although Broyles Lane is a narrow secondary road, additional traffic from the proposed sixteen units should not result in the deterioration of the safety or capacity of this road. 4 ~-3 APPENDIX A Carolina Mobile Home Park Proposed Expansion Analysis of Conformance with Major Use and Design Standards ITEM ORDINANCE STANDARD CAROLINA MOBILE HOME PARK PROPOSAL PARCEL SIZE MINIMUM 5 SIX ACRES ACRES STREET MINIMUM 50 APPROXIMATELY 100 FEET FRONTAGE FEET DENSITY MAXIMUM 7 MAXIMUM OF 6.67 DU/ACRE DU/ACRE BUFFER TYPE C TYPE C PROVIDED REQUIRED LOT SIZE 4000 SQUARE WILL MEET OR EXCEED FEET MINIMUM RECREATION AREA 8 PERCENT OF GROSS AREA; 8.4 PERCENT PROVIDED; 22,000 SQUARE FEET 5000 SQUARE FEET MINIMUM STORAGE AND REQUIRED FOR WILL BE PROVIDED PATIO AREAS EACH NEW UNIT STREET WIDTHS 20 FEET MINIMUM OF 20 FEET PROVIDED REQUIRED UTILITIES MUST BE UNDERGROUND NEW UTILITIES WILL BE UNDERGROUND WATER AND SEWER WELLS AND SEPTIC APPROVED BY WILL BE APPROVED BY HEALTH DEPARTMENT PRIOR TO APPROVAL OF SITE PLAN. HEALTH DEPARTMENT ~,,. gaff use only ?-3 ' For StaN Use Only Proposed Zoning: Same Use Type: Proposed Land Use: Expansion of Existing Manufactured Home Park Does the parcel meet the minimum lot area, width, and frREQUIRED FIRSTnts of the requested district? YES XX NO _- IF N0, A VARIANCE IS Does the parcel meet the minimum criteria for the requested Use Type? YES X_X _ NO _________ IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO __ Variance of Sectionls) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws ws Consultation 8 1 /2" x 1 1" concept plan Application :~~ Metes and bounds description Water and sewer application Justification N'~ ~~>' ws Application fee ':~ Proffers, if applicable Adjoining property owners l hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and~sent of the owne~~~ Owner's Signature: T _ _ a... r„-~~ ina MoT~i lp AnmP Park ~licant TPr Pam Prp~Prt The Planning Commission will study rezoning and special use permit req Welfare.d Please anshwer the foldlowing justification for the change in terms of public health, safety, and gene questions as thoroughly as possible. Use additional space if necessary. k Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. Manufactured homes provide a viable and affordable housing, option for a segment of the County's population. Advances in manufactured housing technology make manufactured homes virtually as safe and attractive as conventionally built homes. There is •an existing need for additional manufactured home lots, particularly in the northeast section of the County, in order to provide affordable housing alternatives for more persons who desire to become residents of Roanoke County. The current manufactured home park has co-existed with other homes in the area since the early 60's a's a convenient, attractive and harmonious community. The addition of a maximum of 16 manufactured home lots on the existing 6.acre-.tract would have minimal, if any, impact on the health, safety, and general welfar.e~of ahe public. Please explain how the project conforms to the general guidelines and policies contained in the rsoanoKe ~~~~~~y comprehensive Plan. .he .expansion of the existing manufactured home .park conforms to -the general guidelines and policies of the Roanoke County Comprehensive plan. Although the expanded park's density would place it in the middle to high density range, the features of th•e area would cause this to have minimal impact. Since the park lies on a~corner of the County, 2 sides of the park adjoin industrial-proper-dies in-the Roanoke Center for Industry and Technology. The park forms" ari :excellent buffer from this industrial area. Since the park was developed in the early 60's, the pareadedThespark has homes and has not deterred other development in ~~ been a "good neighbor and has become- an attractive part of the community. (See "Block 2" on Continuation Sheet) . Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. . The expansion of the park will have-minimal .impact on the surrounding community.. Since the park has existed for over 30 years, there will be no real change in land use or the basic layout of the park. Due to the development of several high density housing communities in the area,. there will be little additional impact on the area's roads. There have been no fires in the park since its inception. Police and rescue calls ~iave been virtually nonexistent. There would be no significant impact on the schools or the parks and recreation facilitiewater Dsystem, and utilization of septic. systems, a private community private refuse collection, there would be no impact on County utilities. (See "Block 3" on Continuation Sheet) 3 JUSTIFICATION FOR SPECIAL USE PERMIT CONTINUATION SHEET ~'~ Block 2 his is evidenced by the number of neighbors who live in the area including the park as part of their evening walks. Several residents in the area have even encouraged their relatives or friends to move into the park. The particular area of the county in which the park is located is not in a flood plain. There would be no impact on any resources. Block 3 The planned expansion of the park would occur only along the sidesand the property adjoining Roanoke's Center for Industry and Technology, property owned by Emmett Sherrill. Park expansion plans have been discussed with Mr. Sherrill and have received his full support. With the exception of the addition of a small water storage tank system at the existing pump house, there would be no impact on other areas of the park or on any other adjoining properties. Through the planned expansion and its full compliance with the provisions on the Manufactured Housing Overlay District, the park will serve a need for the provision of affordable housing opportunities and will become a more attractive element of the community. ~.-3 Mr. Emmett Sherr-ill 2034 Broyles Lane ' Roanoke, Virginia 24012 September 20, 1993 Roanoke County Board of Supervisors 3738 Brambleton Ave., SW Roanoke, Virginia 24018 Dear Sirs: I am the owner of the property' (Tax Map 39.20-1-16) that adjoins Carolina Mobile Home Park on the northeast side. During the time I have lived next to the park, I have noticed no problems from the park. The park is neat and there have been no noise or other problems from the park. In general, the park has been a very good neighbor in the area and provides a buffer from the Roanoke City Industrial Park. I have discussed the expansion plans of the park with the owner and feel that the expansion would have no negative impact on the area. I fully support the expansion of Carolina Mobile Home Park and would ask that you grant this special use permit. ~~ Sincerely, _ . Emmett Sherrill i O cT' M a Q E 0 M ~~ V J ~ ~1 O 2 OC ~~ V - o 0 U -N H Q W ~~ C~ -i-' T n u ~ ~ a Q a F __.W 0 LL~ ~7 U oC J W ~ ~ ~ .. a 8~ ~~ t- ~ u `{ ~-s s Q +t ~ ~. ~ ~ ~ c~ Ct ~i-1~ aao Z 0 ~o a W W e: ,~ V 1 O 2 ~~ I ~\~~ ~_~ V W H 0 Z¢ _ 0 2 f- ~ ~U e o~°C oa ~ J M 00 r u ~ D D M l l ~ = J cL I w~ +~ ~ ~ } O s. W 7 ~ S po C'6 ~ ~ ~I ~ ~ ~ 4~J Z ~[S W W W ,,/~^~ v, ~ ~ Q w w -N ~ ~ ~ a J a = l d o a ~ ~, O 2 ~ a a ~ a ,a ~ ~ ~. LJ.1 l~ ~ ¢ ~~ ~ v ~ ~ s. ___I ~ V ~ ~ o _ .x W w ~ ~ ~ Cj ~ a W ~~ '~ ~ Z [, ltl M . M s .~ yt ~ E N ~ ~ Q 'S f L 39.Oy - I - ~4i C. pND Lou;sC M. eoylEs ~- I .+~7 t'f' c O "~ -+~ ~ _ oa 3 o ~ T -++ ti- ~ O ~ ~ V y W ~ c ~ • ,d ~ a oc O W d a 2 -~ ~ W Q . £ £ S .~ 1, Q T E ? ~ ~ Z 03 ~, J ~ 2 O oc ~ --a~ e W Q ~ W 2 ~ _ G = ~ a W -+J o ~+ ~ L a U >. 3- ~ E N -t' w v D y .}! Q • Q Q OC W ~ ~ !n C * ~ w Y.-J ~f< 1 S %~.. K5~" ~'N~4! t'3 ax"~ r kS \. i :q ' to __ '{ '§ n i ~ ' ~ . C9~ :: ~- ~ ~' ~ t~S ~ y ~ . x J! S, ; Y ~ ~ ~ ~ • f~"~\•. ~iiisrr~ y~J ~.\ ~pY: JiM dr~`~ ~ ,_a' ~ Y. 'J 1 .~ Q ~ ~ Sq_~ S { z 4 ~ ~~ r s _L..j~ i4i y ~ ~~ j ~ ~~ ~ '.~ e ~~ ~ ~. 3~ `~i ~~ C ~ Y { Jr'a ~ - ~. ~I~ ~ .. ~ 4 it t.M ti ~` ~ it . ~~~ - ..,` J xz = _ _ ~~ ~~' < ._ ~j ~?~~ .s .._ ~ •._ ..~~ ~. •3..r ate: k.v .. ~. ~!:'....~i:•+^, i~ 1`: ;, > ~ . a ~ } F. aK ;f~ ~ ~ te ? r^` 4•-• A{K~' .r 2 1! :.8 Y~. ..f Yr ?. 'r+"'.i" ~ i:~j ~ n a~•1G~ » ~ ~ l~~~ hN~C ; + . ~. , , ~~( ~N • _ ' _ .. '!a' It ~ l r~ti ~y_ 4 .~ ~~ ~} err f ~:y ~ T ,~/ .f- M'_. ~'. -~. - ~ '~~w . ~ - - _ ~~ ~ '~ .• f T ~ . . - .~ v ._ ~ - .. ~ t ~ gay __ ._ .~ J.'~i i~ .:.; .,'ti .~~f HYre ~Ctii a ~'~ +~, ~'~ ~ ~~r.jj. •z# ry1 i ~Iy'.~ ~.~Ai 5i ,> ...: t. r .,~.'~ r a r- .r? ~'~~ ~. y .._, } ` ~~~ ~ '11~~S '„r a' C t4 t 4b ,:xw 5~f ;~ _ , ;~s~ : ~. ~. ,~;~ i, ':~~- '? _ ;~~:~ A ' ~ ,r sl~x~tY _ S Z aJs ~ ^ ~ 1 _ ~, J.__ ~ f a,.i s - ~~w ~ ~ u:s~ti ,. ~ '' - ~ ' ^ .:-4. ~ ,_.~.~.-'~---•r l ~ k °~ ~r .._ _ _ . ~1 i ~ .. : .fit , _ . - ~1~" }---- _ » ly~~'~' ~s~~Tf~y~s ~ =~ tS.(~,~... ~ 4. _-~w~ ~~iy~ ~' ~ P .~ ~ _ _ ~•' a ,r ~.. f. . ~~ y ~ Y!3.;~ -ter +~.;:=.w 3 , 2 - _ ~'~ ERFY %B o ~-3 f~ NORTH " DEPARZMENT OF PLANNING PETITIONER: CAROLINA MOBILE HOME PARK t.ltttrtr AL I ~cn~l TAX MAP NUMBER(S): 39.20 - 1 - 15 AND ZONING REQUEST: SPECIAL USE PERMIT EXPANSION OF MOBILE HOME PARK n~ ~_ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 30, 1993 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CAROLINA MOBILE HOME PARR TO ALLOW THE EXPAN- SION OF AN EXISTING MOBILE HOME PARK LOCATED AT 1000 MATTIE DRIVE (TAX PARCEL 39.20-1-15) HOLLINS MAGISTERIAL DISTRICT WHEREAS, the owner of the Carolina Mobile Home Park has filed a petition to allow the expansion of an existing mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 1, 1993; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 26, 1993; the second reading and public hearing on this matter was held on November 30, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the expansion of an mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District is substan- tially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to the owner of the Carolina Mobile Home Park to allow the expansion of an 1 -3 existing mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District. zoning\tarolina f~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 30, 1993 ORDINANCE 113093-8 TO CHANGE THE ZONING CLASSIFICATION OF A 0.85 ACRE TRACT OF REAL ESTATE LOCATED ON THE SOIITH SIDE OF PETERS CREEK ROAD WEST OF THE NORTH PARR OFFICE COMPLE7C ( PART OF TA]C MAP NOS . 2 7.17 - 2 -10 AND 27.14-2-11) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND APPROVING A SPECIAL USE PERMIT TO OPERATE A USED AUTOMOBILE DEALERSHIP UPON THE APPLICATION OF WILLIAM L. HITE WHEREAS, the first reading of this ordinance was held on August 24, 1993, and the second reading and public hearing were held November 30, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 7, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.85 acre, as described herein, and located on the south side of Peters Creek Road, (Part of Tax Map Numbers 27.14-2-10 and 27.14-2-11) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of William L. Hite. 1 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) No major automobile repair services (engine, transmission, or body and fender repairs) will be performed. (2 ) No vehicle which is missing major mechanical or body parts, or has been substantially damaged will be stored on the exterior of the building. (3) No building shall be constructed within the view triangle shown in metes and bounds on the attached drawing labeled Attachment A, dated November 15, 1993. (4) The building constructed on the property shall have a pitched roof and shall not exceed 1 story or 30 feet, whichever is less. 4. That said real estate is more fully described as follows: That portion of Tax Map Nos. 27.14-2-10 and 27.14-2-11 extending 225 feet south from Peters Creek Road and consisting of approximately 0.85 acre as more particularly shown on the Conceptual Site Plan prepared by Jones and Jones dated 15 November 1993. 5. That a Special Use Permit is hereby granted to operate a used automobile dealership on the property identified in paragraph 4 above in accordance with Section 30-19 and 30-54-2 (B) of the Roanoke County Zoning Ordinance. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 ~-y Q - - N 0 R T H ..-- - --- --- - - 1 ~ ~ ~ 16 ~ ~' ((I ,.i ~~ i n• i fo r\ •a4~ ~~ e + 4d • of ~ f - \ ~ azi ~ .~ w r ~ t ~ ub frerr4f 4' n S 1 ~ e .~ ~ ~~ ~ \ I .sftrf~r o. fpp r4 / ''~~~ \ ~ cwrur \ `~~ 11 7 \ fGf Y . ~ ; \ ~ ~~~ \ /. ~ s ~• ~. ~ Cz ~ ~ . I qO ~ `~ ~ 12 / /ice-~\ / I . \ R`' ~ ~., / ,~,. r.,,~x.a~n ~\ bpd / ~pf ref, s ~~71/ R '~ K qY (~ „~~ ' f 1 ~ Gt~e`A rr /\/ `~., l f•r ~K6 14.1 „r I fJ / / y ~q ~ ~4 ( _ ~ ~, ~Y\\ ~ ~ ~ ~~II// `,` wut ' r. / ~ ~~ 12.1 uf.s • / / ~'SN~ f. N H ~ 3 r ' ; l / ~\ • /C~ f t ~ •f„ ~ /'~ \ q 142 r / . 12 '• 2 ~O ry .. ! I ~J \ / _ urra ' ~~ fir r f.. ~ M, ~ \ ,«~ \ + _ . ~ ~ • ' ~ ?~ \i ~/: _. s,... r su. - ` I O6 / / rr ~ W.1~ Y ~ ''\ ~_ / ~ L _ S/ s ~. 1 _ ~~ s ,~ .~ ~ ,, ~~ ~ M .~ . 1 s~ '\ r ~~, ~ a \• ~3c ~ ~- a ~ ~ ~ r tOYrp \ 1 s..ro \\/ E ~.. fY0 Zt IT-s.U C_o 1{//-(~j~~~ ~_ s/ DEPAR`IT~N'P OF PLANNING PETITIONER: WILLIAM L. HITE ~I AND ~~ TAX MAP NUMBER(Sl: 27.142-11 ~, REQUEST: SPECIAL USE PERMIT -USED AUTOMOBILE DEALERSHIP .~ REZONING - R-i TO C-2 R-~ County of Roanoke Department of Planning and Zoning Memorandum TO: Board of Supervisors FROM: Jon Hartley DATE: November 23, 1993 RE: Rezoning Request of William L. Hite (File # 22-9/93) Following the Planning Commission Public Hearing, Mr. and Mrs. Hite were graciously willing to meet with staff and Deedie Kagey and Evie Gunter of the Roanoke Valley Preservation Foundation. During this meeting it was quickly recognized that while the Gray House is an important historic resource in the County, it was also inevitable that the frontage would ultimately be developed commercially given the surrounding development. Given this inevitability, discussion focused on alternative site designs that would compliment or enhance rather than detract from the Gray House. A consensus was reached that a sight triangle would be added as a proffer to maintain some visibility (and therefore appreciation and recognition) of the Gray House from Peters Creek Road. In addition, Mr. and Mrs. Hite agreed to proffer a maximum height of one story or 30 feet, which ever is less. This was intended to limit the size and impact of any future building on the front portion of the property. Included in your packet are these two proffers, in addition to a limitation on the storage of disabled vehicles and a prohibition on major engine repair which were both originally proffered by the Hites. I believe the Hites were willing to proffer these items because they are consistent with their plans for development. Also, since the Hites intend to someday live in the Gray House, this affords them some protection should ownership of the front portion of the lot change. PETITIONER: WILLIAM L. HITS CASE NUMBER: 22-9/93 Planning Commission Hearing Date: September 7, 1993 Board of Supervisors Hearing Date: November 30, 1993 A. REQUEST Petition of William L. Hite to rezone 0.85 acres from R-1 to C-2 and obtain a Special Use Permit to operate a used automobile dealership, located on the south side of Peters Creek Road west of the North Park Office Complex, Hollins Magisterial District. B. CITIZEN COMMENTS Hunter Akers, an adjoining resident, stated that he has no objection to the proposed development which is far more preferable than any other use that could be made of rt. Deedie Kagey expressed concern over the rezoning; what will happen to the front of the historic property as far as the proposed use and landscaping are concerned. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the buffered area. Jyke Jones said there will be a buffered area between the lower end of the used car lot and the house. The Commission inquired as to whether the property would need to be subdivided. Mr. Jones indicated that the owner intends to live in the house and does not anticipate subdividing for financing purposes. Mr. Witt asked about the grading of the property. Mr. Jones stated that the intent is to create a plateau not at grade vv~th Peters Creek Road but at a grade midway between the road and the house. After further discussion, the petitioner agreed to add the elevation proffer. D. PROFFERED CONDITIONS 1. No major automobile repair services (engine, transmission, or body and fender repairs) will be performed. 2. No vehicle which is missing major mechanical or body parts, or has been substantially damaged will be stored on the exterior of the building. 3. No building shall be constructed within the view triangle shown in metes and bounds on the attached drawing labeled Attachment A, dated November 15, 1993. 4. The building constructed on the property shall have a pitched roof and shall not exceed 1 story or 30 feet, whichever is less. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the rezoning with amended proffered conditions. Ms. Hooker expressed concern vv~th the impact on the Gray house but said that Mrs. Hite had addressed that concern. The motion camed with the following roll call vote: AYES: Thomason, Hooker, Witt NAYS: None ABSENT: Massey, Robinson Mr. Witt moved to recommend approval of the Special Use Permit. The motion camed with the following roll call vote: AYES: Thomason, Hooker, Witt NAYS: None ABSENT: Massey, Robinson F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: \ Concept Plan ~- Vicinity Map ~ Staff Report _ Other Terrance Ham on, Secr ary Roanoke Cou Planni Commission STAFF REPORT -~-~, PART I B. DESCRIPTION This is a petition of William L. Hite to rezone a 0.85 acre portion of a 2.19 acre tract from R-1 to C-2 and obtain a Special Use Permit to operate a used automobile dealership, located on the south side of Peters Creek Road west of the North Park Office Complex, Hollins Magisterial District. C. APPLICABLE REGULATIONS Used Automobile dealerships are allowed only in the C-2 zoning district with a Special Use Permit. The following use and design standards apply: 1) parking lot/outdoor auto display areas shall be constructed per County public streets and parking design standards and specifications; 2) a 10 foot planting strip adjacent to Peters Creek Road shall be provided and shall include one small or large deciduous tree or large evergreen tree for each 30 linear feet; 3) storage and/or display of motor vehicles in the required planting strip shall be prohibited; 4) exterior display of new or used auto parts is prohibited; 5) vehicles missing major mechanical or body parts or have been substantially damaged shall be placed in a storage yard which shall be fully screened from public view and shall be set back at least 100 feet from any adjoining residential district. The applicant has indicated that no further subdivision of the 2.19 acre tract is anticipated in order to avoid creating a nonconforming situation for the rear portion of the lot containing the historically significant Gray house. In the event there is a desire to subdivide this lot at a later date for the purpose of financing or sale, a variance will be necessary before approval of the subdivision. A VDOT commercial entrance permit will be required. Site plan review will be conducted to ensure compliance with County regulations. A. EXECUTNE SUMMARY 2 ~-y PART It A. ANALYSIS OF IXISTING CONDITIONS Location: The petitioner's site is situated on the south ~id The s to is nr the Road, .12 mile east of its intersection with Barrens Roa Peters Creek Community Planning Area and urban services are available. TopograohyNegetation: The rear of the subject p o be developede s grassed existing Gray hou entlT north toward' PetershCreek Road. and slopes very g y Surrounding Neighborhood: The petitioner's property (including that portion south of the proposed used car facility) asdPetersdCreek Roadt C 2ezon ng is zoned R-1. To the west and north acros in place. Access to existing dwellings borders the susouth 'and west.e To the Burlington School adjoins the Hite property on the north across Peters Creek Road stands a florist shop. Historical Significance: The Gray House, repaissance Surve cRe ort Roanoke included in the Historical Architecture Rec~nn County Virginia prepared by Frazier Associ eta es outrof1450 throughout the was identified as one of 11 individual prop County that were recommended for potential listinge~ in the'rSurvey Repo'rtnasl Register of Historic Places. The house is describ follows: 'The Gray House is one of the largest and most stylish examples of the American Fourse craftsman linftuences, w th County. The house reflects som its sleeping porch and exterior detailing. The property retains a high degree of integrity, with few exterior or interior alterations. The interior is particularly significant and well preserved, retaining ornate fireplaces and stairwells. " The American Foursquare and Craftsman architectural styles are quite common throughout the Valley and were the dominant styles the'nreported 2date no 1930's. What makes the Gray House unique construction twenty years before the styles appeared elsewhere in the Valley. This, in combination with its size and level of detail and integrity, warrant special recognition. 3 e location of this property in a rapidly The dilemma with this request is th expanding commercial corridor. The Akers House immediately east of the property in question (behind North Park) provides an example of commercial development that is insensitive to historic resources (approved prior to the historic resources inventory). The proposed rezoning and concept plan demonstrate the potential for the same insensitivity. Unless the proposed use and development is carefully conceived, designed and implemented, the historical setting and much of the value of this structure will be permanently lost. This could be accomplished by requesting preliminary grading and landscaping plans, and renderings of the proposed building and layout so that the impacts of the proposed rezoning on the integrity of the historic resource can be fairly evaluated and protected. It is, staff believes, inevitable that the property will become commercial in nature. However, this conversion from residential to commercial use can occr the Pthlann ap tal z ngnsolely hon ~he and attributes of the Gray House, property's frontage on Peters Creek Road. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout: Petitioner proposes a one-story building with offices and showroom in front and atwo-bay minor repair/wash area in the rear. (The structure's height would not exceed 20 afxeent ~ 21 s aces per concept plan) An asphalt access and parking area (m p would surround the proposed building. No proffers have been submitted which would legally bind the applicant to this design. Access: One entrance from Peters Creek Road is proposed at the northwest corner of the property approximately 80 feet west of existing private driveway. Concept plan indicates adequate driveway/aisle width to serve two-way traffic (18 ft. wide excluding curbs) utilizing a parking lot of this size. However, some downsizing of the proposed building uffer narks{andards along the south and order to comply with screening and b g east perimeters. Traffic Generation: Fewer than 30 additional trips per day are expected. The 1990 ADT on this segment of Petes CC k Road between DeeOr Beanch Road 1987, on the .2 mile stretch of Pete and Barrens Road, six accidents were reported. Amenities: Proposal complies with minimum number of parking spaces required for a facility of its size. The small size of the area to be developed may qualify this site for a reduction in buffer yard width (10% of area proposed for development) in lieu of the normally required Type D buffer yard along the south and east perimeters although some reduction in total lot coverage will probably be necessary. Beyond the legforretsu im a ttsonhthe cGray nHouse buffering should be carefully evaluated P located immediately south. Given the historic significance of this house, modifications to the screening requirements may be warranted. 4 Utilities/Fire & Rescue: Although fire flow at this site rowosed wi I not require) standard for a C-2 parcel, the type of construction p p installation of a sprinkler system. Site location is ,within established service standards regarding fire and rescue travel time. C. CONFORMANCE WfTH COUNTY COMPREHENSNE PLAN The petitioner's site is designated Core by the 1985 Comprehensive Plan. This designation encourages general retail activities. The proposal is consistent with Core area policies, specifically encouraging mixed-use development, direct arterial highway linkage, and provision of screening and buffering along this proposal conflicts boundaries with less intensive development. However, with the County's adopted economic development strategy which recommends the promotion of local historic resources and related tourism. p. CONFORMANCE WITH COUNN DEVELOPMENT STANDARD The proposal complies with the zoning ordinance and, with certain modifications, accompanying design standards. eTheo Pomb ne the) two parcels to submit a plat for review and approval m ord indicated on the concept plan. PART III STAFF CONCLUSIONS The petitioner's request to construct and operate ae Coun ut Comprehens vehPlan consistent with the Core designation of the Roanok tY However, the request may substantially impact one of the eleven properties recommended for listing on the Virginia and NationalaRegormation such as (grading the 1992 Survey of Historic Resources. Until addition plans and building design are submitted, the impacts on this historic resource cannot be fairly evaluated. Staff recommends no additional proffers at this time due to the limited information on the specific impacts to the Gray House. PREPARED BY: T1M BEARD AND JON HAR'TLEY DATE: SEPTEMBER 7, 1993 ROANOKE VALLEY PRESERVATION FOUNDATION August 31, 1993 Mr. Don R. Witt, Chairman Roanoke County Planning 3738 Brambleton Avenue, Roanoke, VA 24018 Dear Mr. Witt: Commission S. W. SUBJECT: Rezoning Request -William L. Hite + ~ p~, 27.14=2-11 OFFICERS Pe.er., Cre...< Rcad, Ta.: Number DEEDIE KAGEY PRES(DE.VT On behalf of the Roanoke Valley Preservation Foundation, 1 would RoBERT_ K. FRANCe ' PRESIDENT-ELECT like to express our interest in and concerns for the future oft e EVELYN S. GUNTER property know as the Gray house at 6615 Peters Creek Road. As SECRETARY - HELEN ROBERTS-HILL yoLl are aware, last year the County prepared an inventory o TREASURER significant historic properties in the County and this property was recommended for listing on the National Register of Historic Places (see attachment). TRUSTEES BARBER MICHAEL B The property is an outstanding and unique example of an early orted to have een It is re . EVELYN D. BETHEL CHARLES A. BLANKENSHIP p American Foursquare house. constructed in 1891, almost twenty years prior to other American NANCY K. CARSON Foursquares constructed in the Roanoke Valley. Because it retains D. KENT CHRIShIAN h11coN cHU66-HALE a large amount of integrity, both architecturally and in the landscape, M. RUPERT CUTLER A.~ F it is especially significant to Roanoke County and the Va ey. ELDJ, ~VHITXEY N. ROBERT N. FISHBURN BETTY FRANCIS FREEMAN It is my understanding that the property was recently rezoned rom JOHN D. FULTON A. L. HOLLAND. SR. Business, to R-1, Residential, after completion of the Historic B-2 GEORGE A. KEGLEY , Survey and upon recommendation of the Planning Commission in JANE BURGESS KELLY MARY BETH LAYMAN JAMES E. LOESEL order to P.^.cou~ra;e the pres?r~ation ~of the str!.~ct! Ire• !t is ll th g s MARK F ~11LLER WARREN L. MOORMAN recognized by a . toward commerciap development re or ented ~ Peters Creek Road a H. s. rRITCHE'IT We would agree that it is certainly difficult to manage this large MARY LoulsE THOMPSON DOUGLAS C. WATERS piece of residential property while still allowing its owner to use it m that this JOYCE W. VVAUGH CLARE $. WHITE a beneficial manner. It should be recognized, however, community and should e th t 4V. L. ~VHITWELL BAYTS E. WILSON e o important house is also asset rovided for in any development of the property. LEE W. WINBORNE p Based upon the Conceptual Site Plan submitted with the rezoning that the current proposal would essentially application, it appears uire development and grading to within about forty feet of the e r q front of the house. Besides eliminating almost two thirds of the front which is important to the character of the house, the current yard , proposal would most likely destroy both mature trees in the front ~i ro. Box isss ~ ~~ ~ ROA NOKE. VIRGINIA 2.1007 Pnntw ~ fi~NO ~~ t00Y Van Canwnwt wat~ r~-y Mr. Don Witt Page Two August 31, 1993 yard. Consequently, it appears that the current proposal would adversely affect the landscape of the property (yard and trees) and dramatically affect the integrity of the house. Since a grading plan and an elevation/floor plan of the building was not submitted, it is difficult to evaluate any options for development. We respectfully request that additional information on the proposed development be subrt~itted for rev~z~'. pfro~ to any further action on this rezoning request and that additional consideration be given to an alternative developmentlnpropoo he front third of the property) development, including grad g, Options could include a ent areas, and line realsed landscape placement, reduced pavem buffering in the rear. The Gray house is a significant historic and architectural property worthy of preservation. It is essential that all efforts be made to protect it to the extent possible. We took forward to working further with you and the owner to ensure that a workable development scenario can be achieved. Sincerely, Deedie Kagey President cc: Mr. William L. Hite Mr. Richard L. Jones, Jr., Jones & Jones Associates Mr. Bob L. Johnson, Board of Supervisors ~-H HISTORICAL ARCHITECTURE RECONNAISSANCE SURVEY REPORT ROANOKE COUNTY, VIRGINIA prepared by Fx~~t AssoctA~s Apri11992 r integrity, in spite of recent remodeling into apartments. Significant outbuildings include a two-level log outbuildings with projecting roof, a typical local design, and two later barns. Dr. Gale House, 4909 Cave Spring Lane (8t)-10) The Gale house illustrates the type of large brick houses found among the county's more prominent families in the mid-19th century. The brick house, ca. 1860-80, features most of its original mantels and interior finish. Dr. Joseph Gale, the original owner, founded the Lewis- Gale Hospital in Roanoke. The present owners aze interested in National Register designation. The Gray House, 6615 Peters Creek Rd. (80-401) The Gray House is one of the largest and most stylish examples of the American Foursquaze dwelling in Roanoke County. The house reflects some craftsman influences, with its sleeping porch and and exterior detailing. The property retains a high degree of integrity, with few exterior or interior alterations. 5122 Old Virginia Spring Rd. (80-377) This house is a rare Roanoke County example of Tudor Revival domestic architecture, built in a rural setting ca. 1920 -1940. The house features a blend of stone and half-timbered frame construction in an irregular plan, which features a variety of porches and gables. Situated in the woods, with a creek to the north, this property illustrates the local trend to build vacation and sometimes permanent residences in rustic settings during the early 20th centuries. Boxmont,1911 Mountain View Road (80-595) ' Boxwood is an excellent example of a very prosperous early 20th century Roanoke County farm. The house, built in 1937, presents a large and stylish example of the Colonial Revival style. The site retains a high degree of integrity with its gardens and related farm and outbuildings, including a stable, tenant house, two brick barns, and a shed barn, still in a rural setting. POTENTIAL HISTORIC DISTRICTS Historic districts offer the opportunity to register significant groupings of related historic 83 ~-y resources, which include a variety of resource types and possible azchaeological interest. These proposed districts contain many examples of typical vernacular building forms, which gain greater significance when considered in the broader historic and architectural context. The recommended districts included here cover resources from many of the historic themes. janee Drive - This proposed historic district would include a duster of approximately eight weekend cottages in a rustic creek-side setting along Janee Drive, in an area neaz Hanging Rock. During the early twentieth century, many such cottages were built as rural retreats, for weekend homes or sometimes permanent residences. This grouping of cottages is significant for its intact setting and well- preserved buildings. Hollins College Historic District The Hollins College Historic District, which now includes the campus quadrangle, should be extended to include approximately fifteen more buildings in the surrounding neighborhood. These structures, dating to the eazly 20th century, are used for classrooms and residences. Bonsack The village of Bonsack includes a significant grouping of twenty structures, including a wide range of house types, churches, and commercial structures. The Bonsadc area was one of the first to be settled in the county, quickly becoming an important commercial center in the county. A eazly woolen mill, built in 1822, operated in Bonsack throughout nnu~h of the 19th century. The town prospered with the railroad, which came through in 1852 and established a depot here. Wabun The Wabun community illustrates the type of small crossroads communities that evolved in Roanoke County during the 19th century. This example is located in one of the best such collections of vernacular buildings in the southwest part of the county. Wabun includes a representative eazly twentieth century store, a vernacular Queen Anne dwelling, and several vernacular residences from the late nineteenth and early twentieth centuries. Proposed Zoning: C 2 For Stag Use On/y Use Type: Proposed Land Use: Automobile Dealership (used) - ,i Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum° criteria for the requested Use Type? ~ YES ' X NO IF NO, A VARIANCE IS REQUIRED FIRST. tf rezoning request, are conditions being proffered with this request? .YES X NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. fvs ~v ais v ws v Consultation ~-" 8 1 /2" x 11 " concept plan Application fee Application Metes and bounds description / ::., Proffers, if applicable t,~ Justification ~~~ Water and sewer application ~ Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and a~9myW,~acting wish the knowledge nd nsent f he owner. ~~gnaTure t ---- ---- - - - For Staff Use Only: Case Number Applicant Jones & Jones Associates, Architects PC (Hite Project) The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The proposed rezoning will bring this parcel of property back into conformance with the Roanoke County Comprehensive Development Plan. The present R1 zoning is a spot zone of residential~in a commercial strip. The purpose of C2 zoning would be furthered as this facility would seek to provide retail and relZoninSeOrdinances.thisoportioneof 1992 revision of the Roanoke County g . the property was designated B2. Tease explain how the project conforms to the general guidelines and policies contained in the tioanoKe ~ounry comprehensive Plan. , The Roanoke County Comprehensive Development Plan deTescribedthe area as "Core". This proposed development falls within the p characteristics of the core land use. 'lease describe the impact(sl of the request on the property itself, the adjoining properties, and the surrouno~ng area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. All public services and facilities in this area are adequate to support the development of this project. It is the intent of the project to capture sales from the existing traffic flow. The installation of facilities connections will be by the developer. -y PROFFERED CONDITIONS I hereby voluntarily proffer the following conditions in conjunction with the rezoning from R-1 to C-2 of 0.85 acres consisting of the front 225 feet of property located at 6615 Peters Creek Road (portions of Tax Map Nos. 27.14-2-10 and 11). 1. No major automobile repair services (engine, transmission, or body and fender repairs) will be performed. 2. No vehicle which is missing major mechanical or body parts, or has been substantially damaged will be stored on the exterior of the building. 3. No building shall be constructed within the view triangle shown in metes and bounds on the attached drawing labeled Attachment A, dated 15 November 1993. 4. The building constructed on the property shall have a pitched roof and shall not exceed 1 story or 30 feet, whichever is less. V_" L~ William L. Hite _; _i ~-y Oa \OO~. 1~~ ~3 s ~o ~~, 6,, i NORTH ~TTP~GHM~NT ~ I~ Nom lag3 ~~~ ~~ ROP~RTY LINE PROPERTY LINE Z a N \O 21.14.2.14 PROPERTY ol= RUTH NININGER ZONED R4 ~O O N ~d s 27.14.2.12 ;~. PROPERTY OE ~ HUNTER H. ~41GER5 5R ~N ZONED RI ~\ ~~. 2~ ~i a' ~° ~° 5~ N~ \~ EXISTING SANITARY r SEWER 5Y b 27.14.2.12.1 PROPERTY OE HOB~RT GOMPAN I ES LTD ZONED G2G PROPOSED BUSINE55 IDENT11=1G~TION SIGN PROP05ED STORM 1^IP~TER M?~N~GMENT P~RE~ EXISTING Y~t~TER SUPPLY 5Y5TEM EXISTING 1=1RE HYDi~rNT AesOC1AT60 ARCNITBCTO t~ Nnv Ict~t3 2.14.2.11 EXISTING ZONING RI 0 N O O ~6 ~~ N ~~ .~ 2 ~~o 0 0 ~ 1 '~ ~ L~ 27.14.2.~i PROPERTY 01= ROANOIGE GOUNT' '~ SGHOOL BOARL ZONED G2 U~ . NN y ~ ~? o O~~ ~ ~O ~ ~~~ ~ ~~~ x NORTH ~T'V ~~ ~ p = b~ ~~V n I ' / ~ l~ Ou' ~4 P ~p~ ?P S;~RMOU ,.~ ~V ti D ~vHr,. R o pwIGHT; e- f -' ~ ~'' 115 k. ~~ 9 HILlS~~ ~ s. E~i..soi. r+oR'rN Q, Z RRye~s ~ ?° ~ 17 ea ~~ '1G °~ Carv' .... Two p~hti °MC~ a~E to`' ~s NOR ~~-D,~C~' ,r~9 __ ~~ :VICINITY MAP.NAN~~ ~,~ - ~r -y Q - --NORTH---- ------- -~ 'a 2 fGl° _- 2 S3- ' 19 ~, t Qd titi C y ~ ~ 11i IB j -tit K t ~'4 J / ~ ~ r~ ..+ 4 M O ~~ `4. SI 1 6a((Yf ITW • \ ew.ul COO \ ~~ • 11 2 ~• ~ I~ 10(.c •i 'b f C ~ / . \~ A,a I \ ~ x au. 4 ~ ~ ~ .... ~~ "cz ~ 6 ~ ~ ~ ~ 4 3 '\ N ~ ~ ~tY Y./'. f6ac•Y11 ' ~ ~O~a {pa MpRTN f~4 ~ ~ 16 nY 1 / ~ ~ \ rt ` 1 ~ l5 14.1 RM I f ~ ~~ 1610.. V~ / ~ y hq ~L4 (/~./'_ IB \ J\) f~ .I CiS s. ~ / ~) 12.t iu.a ' ~ ~'" ~ ' < i ' ftl, /^~ D N2 /. \ /~ ~ KICI at.~ I.I)1. \ ~ 12 •, ~ ~,' \ aA ul.. ~\ ~ 1OC-`\ M` ~ ;6/K 101 \ ~ a.. f~l \ \ 4 + w 14 \ ~ ~ '~~ / e r>• 4T ~\ O \ . /~ ~' ..O6Y ~T ' ~O .`\` \ f I F4 1 'e \. 3 `~ ., C~ ~ -~ - ~ ~~ ')~ ~~ ~ ~ \'' 2 3 s \ ~ r i vo.aol \\) ... i .f.61m E -/0 2217.4-U •~ DEPARZMEN(r OF PLANNIA'•G PETITIONER: WILLIAM L. HITE - ~ AND ZONING TAX MAP NUMBER(S): 27.14-2-~ ~ ~. REQUEST: SPECIAL USE PERMIT -USED AUTOMOBILE DEALERSHIP ` ~' ' REZONING - R-1 TO C-2 1- ~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 30, 1993 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 0.85 ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF PETERS CREEK ROAD WEST OF THE NORTH PARK OFFICE COMPLEX (PART OF TAX MAP NOS. 27.17-2-10 AND 27.14-2-11) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND APPROVING A SPECIAL USE PERMIT TO OPERATE A USED AUTOMOBILE DEALERSHIP UPON THE APPLICATION OF WILLIAM L. HITL WHEREAS, the first reading of this ordinance was held on August 24, 1993, and the second reading and public hearing were held November 30, 1993; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 7, 1993; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.85 acre, as described herein, and located on the south side of Peters Creek Road, (Part of Tax Map Numbers 27.14-2-10 and 27.14-2-11) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of William L. Hite. 3. That the owner has voluntarily proffered in writing the '°' l following conditions which the Board of Supervisors hereby accepts: (1) No major automobile repair services (engine, transmission, or body and fender repairs) will be performed. (2 ) No vehicle which is missing major mechanical or body parts, or has been substantially damaged will be stored on the exterior of the building. (3) No building shall be constructed within the view triangle shown in metes and bounds on the attached drawing labeled Attachment A, dated November 15, 1993. (4) The building constructed on the property shall have a pitched roof and shall not exceed 1 story or 30 feet, whichever is less. 4. That said real estate is more fully described as follows: That portion of Tax Map Nos. 27.14-2-10 and 27.14-2-11 extending 225 feet south from Peters Creek Road and consisting of approximately 0.85 acre as more particularly shown on the Conceptual Site Plan prepared by Jones and Jones dated 15 November 1993. 5. That a Special Use Permit is hereby granted to operate a used automobile dealership on the property identified in paragraph 4 above in accordance with Section 30-19 and 30-54-2 (B) of the Roanoke County Zoning Ordinance. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning\hite a AN o`~ z v 3 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 Ms. Vicky Cox 211 Hidden Forest Drive Goodview, VA 24095 Dear Ms. Cox: (703) 772-2005 At their regular meeting on Tuesday, November 30, 1993, the Roanoke County Board of Supervisors unanimously approved the request of the Herman L. Horn Elementary S.C.A. for a raffle permit. The raffle will be conducted on December 14, 1993. The fee has been paid and your receipt is enclosed. Several years ago, the Board made a decision not to waive fees because many organizations were not aware they could request a waiver of the fee. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1993. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 3l OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, 7'r?a~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures Commissioner of the Revenue V BOARD OF SUPERVISORS H. ODELL "FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTftlCT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTFRW-DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT cc. Commonwealth Attorney County Treasurer ®R ~ O~ ROANp,F~ ti ~ p z ,;, z J `'ate 1838 C~.aixx~~~ ~# ~..~~x~~~~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 7, 1993 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Roanoke Valley Legislators Clerk, Virginia House of Delegates Clerk, Virginia Senate Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem City Council Carolyn S. Ross, Clerk, Vinton Town Council Bedford County Board of Supervisors Botetourt County Board of Supervisors Craig County Board of Supervisors Floyd County Board of Supervisors Franklin County Board of Supervisors Montgomery County Board of Supervisors Attached is a certified copy of Resolution No. 113093-1 adopting a legislative program for the 1994 Session of the Virginia General Assembly, and petitioning the General Assembly to favorably consider the topics and issues addressed therein. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 30, 1993. If you need further information, please do not hesitate to contact me. Sincerely, l~ ~~'~.'`~" Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Paul M. Mahoney, County Attorney ®Recycled Paper ~ P AN J COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~r~xxY# ~~ .~Or~t~~.C~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 December 2, 1993 Mr. Raymond C. Denney 5113 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Denney: BOARD OF SUPERVISORS H. ODELL -FUZZY- MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRKT EDWARD G. KOHINKE. SR. CATAWBA MAGiST'ERULL. DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to appoint you as an alternate member of the Grievance Panel for a three-year term. This term began on October 10, 1993, and will expire October 10, 1996. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly your , l ~` ,~,/~ /wµ,,, .-- . ~~~C(..C.i' ~ ~3~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bj h Enclosures cc: D. Keith Cook, Director, Human Resources ®Regded Paper . , ,~ ~* ' ~GG ~~ ~~F .,-- ~~~ ~ y ~'.. COUNTY ADMINISTRATOR ELMER C. HODGE '703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 December 2, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT B09 L JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR. CATAM/eU1 MAGIiT10t1AL DISTRICT HARRY C. NICKENS VINTON MAGISTe711AL DISTRICT (703) 772-2005 Ms. Joy A. Herbert 7181 Scarlet Oak Drive Roanoke, VA 24019 Dear Ms. Herbert: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Grievance Panel. Allow me to personally thank you for the time you served on the panel. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, -~~~Q 'Vl 1 ~ ~ `~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bjh Enclosure cc: D. Keith Cook, Director, Human Resources ®Recyded Paper ~ .r ~ -~ ~ ~~N -, ~--a . P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 Mrs. Susan J. Cloeter 3633 Larson Oaks Drive Roanoke, VA 24018 Dear Mrs. Cloeter: BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNOC, CHAIRMAN CAVE SPRING MAGICTiRU1L DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGIfrTERL,L DISTRICT BOO L JOHNSON NoLLINa MAasronA~ olsTRU,T EDWMD G. KOMINKE, SR. CATAWOA MAOIiTp11AL DISTRICT HARRr C. Nk7(ENS VINTON MAGI:71011AL OtliTRICT (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to appoint you as a member of the Blue Ridge Community Services for a three-year term. This term will begin on December 31, 1993 and expire December 31, 1996. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, 0/ ~•~'7 ~' ~3. H. Odell "Fuzzy" M'innix, Chairman Roanoke County Board of Supervisors HOM/bjh Enclosures cc: Dr. Fred Roessel, Jr., Executive Director, BRCS ®R ~ .>1 ,111 ;r~ ~~~ COU NTY ADM I N ISTRATOR ELMER C. HODGE (703) 772-2004 C~~~xxt# ~a~ ~~xxY~.~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 Henry J. Sullivan, Ph.D. 5203 Oakmont Circle Roanoke, VA 24019 Dear Dr. Sullivan: December 2, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERAL DISTRICT LEE B. EDDY. VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Blue Ridge Community Services. Allow me to personally thank you for the time you served on the panel. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, r ~ " ~~ H. Odell "Fuzzy' ~innix, Chairman Roanoke County Board of Supervisors HOM/bj h Enclosure cc: Dr. Fred Roessel, Jr., Executive Director, Blue Ridge Community Services ®R.I,y~i.d w~« (~.o~ix~#g ~f ~..a~trto~~ P P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 Dr. Norma Jean Peters 8126 Hunters Trail Roanoke, VA 24019 BOARD OF SUPERVISORS H. ODELL'FUZZY MINNIX. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT BOO L..JOHNSON HOLLINS MApIl.TERW-DISTRICT EDWARD G. KOFIINKE, SR. CATAWOA MAGISTERIAL OISTRK:T HARRY C. NICKENS VINTON MAGISTERIAL DISTRK:T c7os~ r~z-zoos Dear Dr. Peters: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Library Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the Library Board for another four- year term. Your new term will begin on December 31, 1993, and expire on December 31, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Please telephone Steven A. McGraw, at 387-6205, to arrange to have the oath administered and Mr. McGraw has requested that you bring this letter with you at that time. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc~rely, l ~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bj h Enclosures cc: Spencer Watts, Director, Library Steven A. McGraw, Clerk, Circuit Court ® Reryelad Pape- . , ~~~- ~ (~oxxxt#~ ~f ~..~~txtaC~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 Ms. Martha Hooker 3435 Buckwood Trail Salem, VA 24153 ~Q.o~ `~ Dear Ms . ~: (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Planning Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the Planning Commission for another four-year term. Your new term will begin on December 31, 1993, and expire on December 31, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Please telephone Steven A. McGraw, at 387-6205, to arrange to have the oath administered and Mr. McGraw has requested that you bring this letter with you at that time. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, , //~( ~'" .~ 3 ~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bj h Enclosures cc: Terrance L. Harrington, Director, Planning & Zoning Steven A. McGraw, Clerk, Circuit Court BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNU(, CHAIRMAN CAVE SPRING MAGISTERIAL Di5TR1Cf LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOMINKE, SR. CATAWBA MAGIS'ITeRU1L DISTRICT HARRY C. NICKENS VINTON MAGISTERAAL. DISTRICT ® Recycled Paper ~ (l A ~, ti Z p 2 `I' P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772.2004 December 2, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT B08 L JOHNSON HOWNS MAGIiTOlIAL DISTRICT EDWARD G. KONINKE, SR. CATAWBA MAGISTERIAL OISTRKT HARRY C. NICKENS V INTON MAGISTERIAL DISTRICT (703) 772.2005 Mrs. Kate Schefsky 8385 Bradshaw Road Salem, VA 24153 Dear Ms. Schefsky: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley Resource Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to reappoint you as a member of the Roanoke Valley Resource Authority for a four-year term. Your new term will begin on December 31, 1993, and expire on December 31, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc ely, ~~~ ~~ ~ Nj~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bjh Enclosures cc: Gardner W. Smith, Chairman, RVRA John Hubbard, Executive Director, RVRA ® Recycled Paper .~ i i~ `;~ ~- ~ ~ ~, ~~; ~~~ COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY MINNDf, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL= MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWEIA MAGISTiRU1L DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mrs. Mikeiel T. Wimmer 3878 Harborwood Road Salem, VA 24153 Dear Mrs. Wimmer: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Roanoke Valley Resource Authority. Allow me to personally thank you for the time you served on Authority. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, /'~ ~~~ / . ~~~~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bjh Enclosure cc: Gardner W. Smith, Chairman, RVRA John Hubbard, Chief Executive Officer, RVRA R C~.~~xx~# aor~ ~~xx~~.~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ® Retyded Paper P ... , . , ,~~~ ~ ~~~ i...- ~~._~i ~~ COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 December 2, 1993 Mr. Allan C. Robinson 4819 Buckhorn Road, SW Roanoke, VA 24014 Dear Mr R l~+o~~~~ BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN GVE SPRING MAGISTERIAL DISTRICT LEE 8. EDGY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT BOB L_ JOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, November 30, 1993, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Resource Authority for a four-year term. Your term will begin December 31, 1993, and expire on December 31, 1997. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, --~ ~ 3 ~ H. Odell "Fuzzy" Minnix, Roanoke County Board of HOM/bjh Enclosures cc: Gardner W. Smith, Director, RVRA John Hubbard, Chief Executive Officer, RVRA Chairman Supervisors ® Recyaed Pacer O~ AOAN ~,~ ti ~ p 2 o a ~ 38 COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 2, 1993 Reverend D. Michael Meloy Windsor Hills United Methodist Church 3591 Windsor Road, SW Roanoke, VA 24018 Dear Rev. Meloy: (703) 772.2005 On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, November 30, 1993. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. ~~ u~'_ ~u~~~ ~1~'~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ~~ ~r~ ~ ~~ ~~S ~ ~~~ Sincey, !~'' ~~~~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors ® Re~yaed Paper BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNLX, CHAIRMAN CAVE SPRING MAGISTERAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT BOB L .IOHNSON HOWNS MAGISTERIAL DISTRICT EDWARD G. KONINKE. SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT R AN ,I. F ~, z o a? (a~~xxt#~ ~~ ~.~~xx~~.C~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 December 3, 1993 BOARD OF SUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT LEE B. EDDY, VICE-CHAIRMAN WINDSOR HILL MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLaHS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Connie Bawcum Deputy City Manager City of Richmond 900 East Broad Street, Room 201 Richmond, VA 23219 Dear Ms. Bawcum: Attached is a copy of Resolution No. 113093-2 supporting a General Assembly study on an Institute of Government for Virginia. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 30, 1993.. If you need further information, please do not hesitate to contact me. Sincerely, ~n-, cwy- ~. ~_ Mary H. Allen, Clerk Roanoke County Board of Supervisors bj h Attachment cc: VML, Michael Amyx, Executive Director VACo, James Campbell, Executive Director Paul M. Mahoney, County Attorney The Honorable George Allen, Governor Elect The Honorable J. Brandon Bell, Virginia Senator The Honorable Malfourd W. "Bo" Trumbo, Virginia Senator The Honorable Morgan Griffith, Virginia Delegate Elect The Honorable C. Richard Cranwell, Virginia Delegate The Honorable Clifton A. Woodrum, Virginia Delegate The Honorable A. Victor Thomas, Virginia Delegate e ® Recycled Paper ``y~~, A AN ~, ~., ~ ~''1 a Cn~r~xxY# ~~ ~~xx~~.C~e ~ ~` ~ ~ 1 38 ~ ,, ~~ ,„, ~ P.O. BOX 29800 ,e C ~~1 ,Q!~-fit IW µ- 1 ROANOKE, VIRGINIA 24018-0798~~~, COUNTY ADMINISTRATOR ~~ BOARDOFS~ERVISORS ELMER C. HODGE H. ODELL "FUZZY MINNIX, CHAIRMAN (703) 772-2004 CAVE SPRING MAGISTERIAL DISTRICT ^ ///~~~ /~ ~ September 8, 1993 L.EE B. EDDY, VICE-CHAIRMAN ,1 1'~ ~ WINDSOR HILL` MAGISTERIAL DISTRICT Y1 " BOB L JOHNSON "'^ ~~ ~ - / AS ~ /~ /) HOWNSMAGISTERIALDISTRICT 1 - 1. 1 _ ... ~I1-~VI"'• ~( ll ~~./V/~./, EDWARD G. KOHINKE, SR. ~J~.~A.I ~ / ~~ ('~~~ j CATAWBAMAGISTERIALDISTRICT ~1..~ a~ w /~~(J HARRY C. NICKENS -3S`7 ~ ~ G~"__'~TT'__" ~-yo ~ g ` 7 ~ ~ ~ ~O VINTON MAGISTERIAL DISTRICT Rd~7 m ~i.~~ rAPC P.-~~-est etrurc#r-°v~"GOd oano DearvErerrd° ">3ar en spy (703) 772-2005 The Roanoke County Board of Supervisors begins each board meeting with art"invocation-given by a minister from the community. a.- ;'~ We would like to invite you to sent the invocation on Tuesday, November 30, 1993, at 3:00 p.m~ I you are unable to do this, and '~ your church has an associ_a nister, we would be pleased to extend the invitation to him or her. The board meetings are held the second and fourth Tuesdays of the month at the Roanoke County Administration Center, 3738 Brambleton Avenue, in the Community Room. The invocation is always given at 3 p.m. and I am attaching a list of the 1993 meeting dates for your information. If the date. requested above is not convenient, please call me at 772-2005. I will be calling you soon to see if this time is acceptable to you or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering your time to offer God's blessing at their meetings. Sincerely, ~ ~.~~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ® Recycled Paper LEGAL NOTICE ROANORE COIINTY BOARD OF SIIPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 30, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of Carolina Mobile Home Park for a Special Use Permit to expand an existing mobile home park, located at 1000 Mattie Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: November 8, 1993 cmL~~ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, November 16, 1993 Tuesday, November 23, 1993 Direct the bill for publication to: Carolina Mobile Home Park Attn: Jerry Altieri 5562 Wipledale Avenue Roanoke, VA 24019 (703) 562-2335 SEND AFFIDAVIT OF PIIBLICATION TO: ROANOICE COIINTY PLANNING DEPARTMENT P.O. 80% 29800, ROANORE, VA 24018 Blue Ridge Community Services ~~ ~~ ~~ ~' Rita J. Gliniecki Chairman Onzlee Ware woe cnairman John M. Hudgins, Jr. Treasurer Pamela K. Cox Secretary Executive Director Fred P. Roessel, Jr., Ph.D. October 21, 1993 H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Minnix: This is to request time on the agenda of the Roanoke County Board of Supervisors on Tuesday, November 30,1993 at 3:OOpm. Mr. Henry Sullivan, Blue Ridge Community Services (BRCS) Board Member, appointed by Roanoke Cou~rty, Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and I will be present to give a brief report about services provided to the residents of Roanoke County by BRCS. We will be accompanied by a resident of the county who will speak about our services from a consumer's point of view. Materials describing our services in some detail will be forwarded to you in advance of our meeting on November 30. Sincerely, ~~ John A. Sabean Director, Resource Development cc: Henry Sullivan, Ph.D. Mr. Elmer C. Hodge County Administrator, Mr. John M. Chambliss, Jr. Assistant County Administrator EXECUTNE OFFICES - 301 Elm Avenue, SW, Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt Craig and Roanoke LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, November 30, 1993, in the Community Room at the Roanoke County Administration Center, 3738 Brambleton Avenue S. W. on the petition of ALTON B. PRILLAMAN requesting VACATION OF AN UNIMPROVED DEDICATED STRIP OF LAND REFERRED TO AS DALLAS ROAD LOCATED IN THE OTTERVIEW GARDENS SUBDIVISION AND RECORDED IN DEED BOOK 1335, PAGE 627, SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT. A copy of the documents related to this request maybe examined in the office of the Department of Development and Inspections, located at the Roanoke County Administration Center. Given under my hand this 27th day of October 1993. ~~.~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: Tuesday, November 16, 1993 Tuesday, November 23, 1993 Direct the bill for publication to: Alton B. Prillaman, Esquire Jolly, Place, Fralin & Prillaman P. O. Box 20487 Roanoke, VA 24018 JONES & JONES AP,CH TEL~1-703-366-3613 Sep 09,93 JDifVE:3 ~ JOihl~$- A~a0~1~#TIE 9 Septembez~ 1993 Mr. Terrance i,. Haz~ingtori Director Planning anc3 Toning Department County of Roanoke 3'738 ~~c~amF?tet.csn ~iVPZII]p~ S. N1. Roanoke ~ Virginia' 2~:U1~ REt ~~.te Prajeot Rezoning PCtCra CLeG'}f ROad rear Mr . Tear. r. i ngi.on 15 10 No .002 P.02 The pux~ose o~ this corresponc3er~cP :i ~ i:c~ r3ori~mr~nt: convcr~ations this date between Mr. 5t'ir:ti I3e~1rd (I~oanoka Couni.y Planning & 7oni.ng Department.) Mr . HiJ.], bite { Uwner } ttnd myself roncerni.ng i:ho al~ovc rcfcrcnc;cd pro~jeet. A7.1 parities agree there are Some i.tcros which requ~.rc i:urtFti~.r. st;ur3y and discussion prior to the prccentation o~ this .r.ev.onir~g r.c?r~U@81: t:0 l:hP Ba•~rd of our 5uparvisors. :[ would la.kp t.o r.ecluest thi.R ~~rcjec:t: he~~r.ing he moved to the 2G Uc~tvber 1993 Hoard r,f vL1~7Q1'"V1sor~ me~pl:i.ng. Your a»i3tance in this matter i~3 gre~t.ly ap~>reciai-ed. Very truly yvurt3 ~ JUN>r5 & JON>15 n~sr~Gi~~l~:~s, ~ttc:r~~,~rrc:~r~ pr.: t -''` 1 R.i rh~rc7 L.. ,7oxa .R. •7r. , A7A Arrh3_t:er..t: C~O[?y t0: M.r. BilL Hitc RT„7,7Ft/k~j B7a~ PETEp~1 !'!Cl1sC1! rs1"~ arrnw~n~r~ •in ~wr•.wey •~.~~ •~•-••~•~ .~ LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, November 30, 1993, in the Community Room at the Roanoke County Administration Center, 3738 Brambleton Avenue S. W. on the petition of WILLIAM H. TAYLOR REGIUESTING VACATION OF A 20 FOOT WIDE ALLEY ADJACENT TO 3628 CARSON LANE AND RECORDED IN DEED BOOK 4, PAGE 55, SECTION 1, MELODY ACRES, LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. A copy of the documents related to this request maybe examined in the office of the Department of Development and Inspections, located at the Roanoke County Administration Center. Given under my hand this 27th day of October 1993. `fir) c~~ J'~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: Tuesday, November 16, 1993 Tuesday, November 23, 1993 Direct the bill for publication to: William H. Taylor, Jr. 3628 Larson Lane Roanoke, VA 24018 LEGAL NOTICE ROANORE COIINTY BOARD OF SIIPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 30, 1993, in the Community Room of the Roanoke County Administration Center, 3738 Brambleton Avenue, Roanoke, VA, on the petition of William L. Hite to rezone 0.85 acres from R-1 to C-2 and obtain a Special Use Permit to operate a used automobile dealership, located on the south side of Peters Creek Road west of the North Park Office Complex, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 3738 Brambleton Avenue, Roanoke, VA. Dated: November 8, 1993 ~~~~~ ti Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, November 16, 1993 Tuesday, November 23, 1993 Direct the bill for publication to: William L. Hite c/o Jones & Jones Associates, Architects PC 6120 Peters Creek Road Roanoke, VA 24019 (703) 366-3335 SEND AFFIDAVIT OF PIIBLICATION TO: ROANORE CODNTY PLANNING DEPARTMENT P.O. BOB 29800, ROANORE, VA 24018 •~ ' LA~(J OFFICES ,JpL,~.Y, PLACF, FRALIN & PRILLAMAN, P C~ 105 NORTH CPIOPAD4 ST RLCT i. JOI.I-Yfl¢P6•Ipa61 ~K V• P~-ACiti P. O• aOX i74 1~YWOPtl FRAI.~N roN a. PRiuLAMAN gAL6M, ~/IRGINIA 24153 X10 C• HLLbCN~R LPHEN M.YO9T Te~GPHPNEl7O31Da9"29'~F I.L~AM C. MAxw~~t- ,giN oEARINO pAC6~M~~[ i7O~) ~b4.46d0 LLIAM M. FRALfN, JR. ALL INFORMATION TRANSMITTED HEREWITH IS CON~'zp~'~NTTAL RpANpKE, VA• 24018 a4~~go.abx so as o,s•w. (~os~ caP-000o Q. FYUR O- CPU iLL~'SYON nISSEMINATZON, DI SYON~;vOTNER~TF~ANRYNTENDEDNRECx~'xENT COMMUNICATIbN 13Y AN tS aTRZCTLY PROi~Y13ITTp~Y ORIGZNATORFIMMEDIATELYHIS IN FRRO~i, 'LEASE NO Date / T~.me ~~'• -~.~..:.f ~•-----^---. Total Number~pa9~~ Including CovfYr Sheet ~,,,~_ TO: ~~iu. 1~1 1~i~~lyd~; Fix Na. 772 ^~G'~'~ Re: ~;, GG~e. FROM: CHANCE IN F3piJNDARY LINES BETWEEN THE CITY OF SALEM AND THE BOARD OF SUPERVISORS OF THE COIJN'tY 0~' ROANOKE ANb NOTICE OF PUBLIC HFARZNG The City of Salem and the F3oard of Supervisors of the County of Roanoke intend i:o approve a written agreement to change the boundary line between them, having det.erml.ne:d that the proposed boundary l.~.ne change would be in the best interest of said City and County and of the owners of the property affected. The proposed boundary line change would include within the corporate limits of the City of Salem a parcel consisting of 2.461 acres, currently being a part of Roanoke County, and being a portion of a parcel designated as Roanoke County Tax Map T~arcel 45.01-O1-07, said parcel lying approximately l26 feet East of Virginia Secondary Route 619 (Wildwood Road) and being designated as Boundary Line Change Number 1, below; and to include within the boundaries of the County of Roanoke a parcel consisting of 1.343 acres currently being a part of the Gity of Salem, and being a portion of a parcel. designated as Salem Tax Map Parcel 023-001-002, said parcel lying approximately 626 feet East of Va,rgin~.a SeGandaxy Route 619 (wildwood Raad}, and being designated as k3aundary Line Change Number 2, below, saa.d boundary line changes resulting in more convenience to citizens and facilitation of the provision of. governmental services. It is proposad, and the agreement between the City and County provides,~for a change in two paxt4 of their common baundaa:y line s.o that the same shall xaad as follows to accomplish the purpaaa of the agreement: BOUNDARX I~TNF CHANGE NUMBER 1 BEGINNING at a point an the boundary line between the property of. Roanoko College Investment Corporation and Morris A. Elam, said point being N. 36° 55' 45" E. 131,67 feet from the centerline of Wil.dwaod Road; thence N. 14° 59' 53" k}. 228.65 feet to a point; thence N. 36° SS' 45" E. 247.00 fast to a point; thence N. 86° 45' Ob" E. 235.59 feet to a point on the existing boundary line. BOUNDARY IaINF CHANGE NUMBER 2 I3FG3:NNZNG at a point on the boundary line between the property of. Roanoke College Investment Corporation and Morris A. Elam, Said point being N. 36° 55' 45" E, 631..67 foe:t from the centerline of Wa.ldwood Road; thence S. 73° 54' 29" F. 376.04 feEt to a point on thQ existing boundary line. Said boundary line changes are more particularly shown on a plat of survey dated October 15, 1993, prepared by T. P. Parker & San, Engineers--Surveyors-Planners. A. true copy of the propa,cd agreement is pn file with the Clerk of the Council of the Cl.ty of Salem, Virginia, and wzth the Clerk of the Board o~ Supervisors of the County of Roanoke. The Council of. the Ca~ty of Salem, Virgina.a, sha1.1 hold a public hear~.ng on said agreement on November 22, 1993 at 7:30 p. m. at Salem City Tull, 114 N, Broad Street, Salem, Virginia. The I3OarCt of Superv~.sars of the County of. Roanoke sha11 hold a publiGr hearing on the proposed agreement on November 3d, ].993 at 7:00 p. m. at the Roanoke County Adminigtrati.on Center at 3738 Brambleton Avenue, SW. CITY OF SALEM, VIRCINTA Byt Faxes. G. Janes Its Clerk TTiE T3OATtD OT: SUPI;RVZSORS Ok' THE COUNTY OF ROANOK~ I3y: Mary H. Allen Yts Clerk - --- - ----- - -- r--~ / _ ~; -- ,.._ - ---rr ..,.,. ,, ..~., ~, n w1 ws v ws v ws v X Consultation X 8 112" x 11 " concept plan X Application fee X Application X iQ~ Metes and bounds description ~ ~ Proffers, if applicable N/A Justification ~ Water and sewer application X Adjoining property owners l hereby certify that ! am either the owner of the propert the owner's agent or contract purchaser and am acting with the knowiedge~Yd consent oo^he ow er. ~ Owner's Signature: Is the application complete? Please check if enclosed. APPLICATION wi~~ rv~ ~ nt ~~~« ~ ~~ " ^~~ ~ ~~ THESE ITEMS ARE MISSING OR INCOMPLETE. Foi StaN Use Only: Case Number _.pplicant Fast Break Food Marts, Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. .Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the • purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. Fast Break Food Marts, Inc. seeks permission to include a car wash at this site. It intends to develop a one stop convenience store with gas pumps and car wash, which would further several of the purposes of the zoning ordinance without departing from any of the purposes. First, the intended use would develop an attractive and harmonious community by providing the residents of North Roanoke County with a convenient place to shop for many minor, but necessary, items without having to drive into Roanoke City. The operation of a convenience store and car wash would provide jobs-for- certain residents and could encourage economic development. Having a convenience store would certainly make the near- by residential areas more attractive by providing a wide range of services within a close proximity. The operation of a convenience store and car wash in an area already zoned C-2 for commercial development would provide these residents with access to services without overcrowding residential areas or increasing the density of population in those areas. (SEE ATTACHED) Please explain how the project conforms fo the general guidelines and policies contained in the Roanoke County ":omprehensive Plan. Fast Break's intent to use the property as a convenience store and car wash will not result in haphazard commercial sprawl along Williamson Road. The convenience store and, to some extent, the car wash~are free standing retail uses which are favored under Policy Guideline TR-1. The use of the property as a convenience store and a car wash will serve to maintain the vitality of the Brookside Shopping Center, a prime retail area, by pro- viding the patrons of Brookside with additional services. A patron may be more amenable to frequent the Brookside Shopping Center if he can obtain these additional services in one trip. The convenience store and car wash would also comport with Policy Guideline TR-1. The prior use of the property was that of a 7-11 convenience store. The inclusion of petro- leum pumps and a car wash meshes with the County's intent to encourage new retail uses in planned shopping centers. Fast Break's proposal to develop a convenience store and car wash on the situs of a former convenience store and present shopping center would provide Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrou~~u~~~y area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. . Fast Break's intended use of the property will add a car wash and a gasoline dispensing island to the existing convenience store site, which will be upgraded. The development will not adversely impact any of the adjoining properties. A number of retail stores already exist along the impacted portion of Williamson Road, including the retail con- tained in the Brookside Shopping Center. Fast Break intends to include a stage one vapor recovery on its petroleum tanks and a reclaim system for its car wash. The reclaim system will minimize any impact on water and sewer facilities in the area. JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST Attachment Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. (Continued) Fast Break will provide these services without unduly congesting the public streets or encroaching upon any historic areas. Fast Break's entrances promote coordinated traffic flow on site and with Brookside Shopping Center. The owners of Brookside Shopping Center have agreed to grant access easements appurtenant to the store and car wash for purposes of ingress and egress. These easements would further serve to ease or prevent congestion. Fast Break's intended use would also comport well with the general purposes of a C-2 district. Fast Break's property was formerly the situs of a 7-11 store which provided many of the services that Fast Break intends to provide. As outlined above, Fast Break's use of the property as a convenience store and car wash would provide a variety of service related and commercial activities within North Roanoke County. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. (Continued) the residents of North Roanoke County with these services without resulting in commercial sprawl. Fast Break's proposal would not frustrate the intent of Policy Guideline TR-3. Fast Break's intended use of the .property would comport with Policy Guideline TR-7. The easement agreement with Brookside Shopping Center would serve to provide shared access and limit the frequency of driveway openings. .\ For staff use only ~ , For Stall Use Oniy Proposed Zoning: ~ Use Type: Proposed Land Use: 1~ ~~AU_RAN e R _duT 1 ~L1VE,c ............ ......... the arcel meet the minimum lot area, width, and frontage reDq FIRSTnts of the requested district? Does p YES ~_. NO ---- 1F NO, A VARIANCE IS REQUIR e~ YES -------- Does the parcel meet the minimum criteria for the requested Use Typ ~.-. NO IF NO, A VARIANCE IS REQUIRED FIRST. NO uest, are conditions being proffered with this request? YES ~- --- in re n o q z re 9 If °...~.,...~.••....••• ~~~~•~~~~... ~ ..•...of.the•Roanoke County Zoning Ordinance in order tc: Variance of Section(s) lication complete? Please check if enclosed. APPLlCAT10N WILL NOT BE ACCEPTED IF ANY Gr Is the app THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ,~ v ws v ~ Application fee Consultation / 8 1/2" x 11" concept plan proffers, if applicable ~;t: Application / ~ Metes and bounds description Adjoining property owners Justification '.~~~..` Water and sewer application l am either the owner of the property or the owner's agent or contract purchaser and I hereby certify that caner. am acting with the knowledge and consent of t Owner's Signature: Foi Staff Use Only: Case Number ~ -:y::--~__.---- ~ f licant ~• r. f!.. 0 ~ v A~r.~ o K e -l ~-+ G Hpp~ The Planning Commission will study rezoning and specifet s andrgeneeal welfare.dPlease a shover the foldlowing -justification for the change in terms of public health, sa y, ~~uestions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinannen the zon ng ordinancel.as the purpose found at the beginning of the applicable zoning districrclass~f~catio USA `r-~Q~ ~s p~fem rrrCd ups uu10~~ ~-2. {~/1vU~D'c/~ ~ 17 c t,/VER S ~P~c~ ~~ u S~ p£~ rn IT rS r4 ~~Q~vE~D. ~ t ~,~ P yi C>9 ek ~/ - v uT t s (~ vu wt. o-~ / v,,, C ` ~ z2o'`~ ~ ~ ~ . Please explain how the project conforms to the general guidelines and policies containeo m ine noa~~~~o ~~~•~•~ ;omprehensive Plan. S ETC ~ S LoC~~o ~~ T2Aw s rTia~s~ R2cTr~. ~2oPos~~. (} ~.! C. ~ l3' r` ~ E 2 11~ I j'C~l~ ~ W ~ E~ i~ ~A 1 C._. C~ ~ lu ~j l C Ill C C= ~ 0 l7r 6 N E~2 ~[. ~ t ~ ~4 i ` ~r u. ~ l~ [. t r~ E~ itself, the adjoining properties, and the surrounding Please describe the impact(s) of the request on the property area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. '7"~ ~' TN Cect~sc; /N i Q~,~~cc sl~u~p -~~v~ ,4 - N rGL i G~ ~3r.F ~ ~ n~ p~c-r o ~ -r-~~ ~k R~nn "~~~-~ A~"T: ~ o~ ~~2G' QL~Cuc~ W ~ a-2E 1N~ 1Tt'~•ia, -r~+E - ~STA3~~st~EO 5~2~~c~e 1 ` STR~Nt~~~D REGIge~D~r'J ~ TZA-VEC. ~~''~6• TNE~t ~c~u~c.t0 e36 ~~ ~M DAcT c5-~ W kza, l S o wc~G ~ S~t~-mac. s, ~tt2K.s ~ QEC~CC~ITi uo r~ . Is the application complete? Please check it enc~ose~. ~~ • ~•~• ~ ~ -- THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v Consultation 8 1 /2" x 11 " concept plan '`"~ Metes and bounds description Application "" ~~~- lication Justification ~ Water and sewer app l hereby certify that / am either the owner of the property or the ov am acting with the knowledge and consent of the owner. For staff use one ws v Application fee <;,-.' Proffers, if applicable Adjoining property owners vner's agent or contract purchaser and Owner's Signature: For Staff Use Only: Casa Numbar alicant ~.~ G1T0 S',~~~.5 The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning districrclassification in the zoning ordinance. SP~~~~ use ~~r~i ~" /~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke Lounty reprehensive Plan. ~ ~%f~ Cl~2 ~3c~si,/E5s is ~Nc~~~d iN ryE C-z zo~/i~UG war TAI . ~~ F.Por/Ti9~E ~9HI> /~/~~>~~./~ ~-/~~- SpEG/9L C15~ ,~~,Pr~iT i~'E~/F~ ~~~~~ uJ~GG i3c ,r/.~v ~ D XG~F~~~i~~ T~~ ST.4~D~eed s of 7,~ A1»o~^~r.V6 ;yl~~ry~~~ m rC ~ ~~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. ~~r ~~~ ~~~~N f,~G P,eo~~7rEs ~~~/~ ~E ~sirv~ Zvi>ff ~/ u~<~i~~ . i~~sP.~ -s~~u~~~,~ ~/a C/i~iQ//6~s ~ ~~~~~ir/5~~~~ 'B E.4 /~l~~G/C' S~.c°~~G~ES, ~~o~OS~ .Se/~ooGS, ~r~e ~~ 1' ~'~ Gliniecki Chairman Ri J ~~ ta . B I u e R i d g e ~ Onzlee Ware vice Chairman m n ^ - John M. Hudgins, Jr. 7reasure~ m C O 1 1 ~ 1 1 1 u 1 1' ~y Pamela K. Cox Secretary • S e rv i c e s Executive Director h D . . Fred P. Roessel. Jr., P October 21, 1993 H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Minnix: This is to request time on the agenda of the Roanoke County Board of Supervisors on Tuesday, November 30,1993 at 3:OOpm. Mr. Henry Sullivan, Blue Ridge Community Services (BRCS) Board Member, appoirned by Roanoke County, Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and I will be present to give a brief report about services provided to the residents of Roanoke County by BRCS. We will be accompanied by a resident of the county who will speak about our services from a consumer's point of view. Materials describing our services in some detail will be forwarded to you in advance of our meeting on November 30. Sincerely, John A. Sabean Director, Resource Development ,,.. -~~ ~ ~ ~ .~ l~ '~~ cc: Henry Sullivan, Ph.D. Mr. Elmer C. Hodge County Administrator, Mr. John M. Chambliss, Jr. Assistant County Administrator EXECUTIVE OFFICES - 301 Elm Avenue, SW, Roanoke, Vrginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke