HomeMy WebLinkAbout1/7/1994 - RegularC'_ - / ~._
MEMO - 1/7/94
To: Supervisors
From: Lee B. Eddy ~.-
Subject: Rules of Procedure for Board Meetings
On 1/3/94 we adopted the same rules of procedure as for the preceding
year. As you know, they establish Roberts Rules of Order as the
parliamentary authority, with a few modifications. In order to be
better informed on this subject I have obtained the latest issue of
Roberts Rules (1990 edition) and studied it in reference to our Board
meetings. This memo is intended to summarize those applications where
we may not have followed the intent or specifics of Roberts Rules in
the past, and to outline the basis on which I plan to approach this
subject during 1994.
1. PROCEDURES IN SMALL BOARDS:
Some of the formality that is necessary in a large assembly would
hinder business. The rules are different in the following respects:
a. There is no limit to the number of times a member can speak to a
question, and motions to close or limit debate generally should not be
entertained.
b. Informal discussion of a subject is permitted while no motion is
pending.
c. The chairman can speak in discussion without rising or leaving
the chair. He usually can make motions and usually votes on all
questions.
2. GENERAL RULES REGARDING MOTIONS AND DEBATE:
a. Debate must be confined to the merits of the pending question.
Speakers must address their remarks to the chair, maintain a courteous
tone and - especially in reference to any divergence of opinion -
should avoid injecting a personal note in the debate. To this end,
they must never attack or make any allusion to the motives of members.
b. In reference to Roberts Rules, each meeting of the Board is
considered a new "session", except an adjourned meeting would be part
of the same session. (For application to motions to reconsider see
comments below.)
c. All motions should be clear and complete. Avoid "I so move". In
general do not move to refrain from taking action. All motions should
be positive. If you do not want to act on an issue, do mot make a
motion. (In the case of zoning matters, a motion to deny a petition
is probably in order.)
3. RULES REGARDING SPECIFIC TYPES OF MOTIONS:
a. Substitute Motion: There is no such thing as a "substitute
motion". It is one form of a motion to "amend". Example: 'I move to
amend the main motion by substituting the entire wording with ...".
If this type of amendment is successful, then it is still necessary to
approve the main motion which, in this case, would be identical to the
substitute amendment.
b. Postpone to a Certain Time: This motion allows postponement to
later in the same meeting or to the next regular session, but not
beyond. My suggestion is that, when it is desired to delay action
beyond the next regular meeting, that the matter be committed to the
County Administrator for additional consideration, to be placed on the
agenda for whatever date is desired.
c. Lay on the Table: This motion enables the Board to lay the
pending question aside temporarily when something else of immediate
urgency has arisen. This motion is commonly misused in place of the
motion to Postpone Indefinitely (used to kill a motion without voting
it up or down) or the motion to Postpone to a Certain Time.
d. Reconsider: This motion can only be made by a member who voted
with the prevailing side on the original motion. It can be made only
on the same day (or the next day of a session involving more than one
meeting) as the original motion. Since each regular meeting of the
Board is a separate "session" according to Roberts Rules, our past
practice of allowing a motion to reconsider at the next regular
meeting is not in keeping with Roberts Rules. The motion to "Rescind"
or "Amend Something Previously Adopted" can be used to accomplish the
same purpose, and does not have to be done at the next meeting.
e. Move the Agenda: I found no motion to this effect in Roberts
Rules.
For general information on the more commonly used motions, see the
attached sheets from a handbook published by the Virginia Extension
Service.
Any and all comments will be appreciated. If
this subject further, I will be glad to loan
Rules of Order, Newly Revised", 1990 edition.
you want to research
you my copy of "Roberts
copy: Elmer Hodge
Paul Mahoney
Mary Allen
SOME MOST USED MOTIONS
Some of the most often used motions are these. Their purposes
are also explained.
Main Motion - a motion to bring a matter before the assembly
for discussion and action.
Amendments - primary and secondary amendments are to
modify or change a motion. (see "amendments")
Postpone Indefinitely - to reject a motion or question pending
without taking a direct vote. The effect is to "kill" the main
motion.
Refer to a Committee - to delay action; to give more time for
consideration or study of matter.
Postpone to a Definite Time - to delay action on a proposed
question to a specified time.
Limit or Extend Debate - to limit by decreasing the allotted time
or to extend by increasing the allotted time. (see chart)
Call for the Previous Question - a motion to determine whether
the assembly will cut off debate and vote at once on the pending
question (requires 2/3rds vote)
Lay on the Table - a motion which enables the assembly to put
aside a pending question temporarily; can be brought back by a
motion to take from the table. (not intended as a killing motion)
Call for Orders of the Day - a request that the prescribed rules
of order be followed.
• Questions of Privilege - (Personal and General) - a motion
requesting special privilege for an individual or the assembly.
Recess - to dissolve an assembly temporarily.
Adjourn - to close a meeting officially.
Fix Time & Place to which to Adjourn - to provide for another
meeting (called "adjourned meeting"') to continue business
which was not completed in present session.
Point of Order - to request enforcement of the rules of order.
Appeal from the Decision of the Chair - to question a decision
of the Chair; an effort to reverse the decision of the Chair on a
point of order.
Objection to Consideration - to suppress and prevent
discussion of an undesirable or sensitive question (must be raised
before debate begins).
Withdraw - to remove a matter for consideration without a vote
upon it. (May be made by the mover or by permission of assembly)
Take from the Table - to take up a matter which has been laid
on the table.
Reconsider - to reconsider or bring back a matter previously
voted. Motion to reconsider must be made by voter on prevailin
side and must be made on the same day or in same session.
\~ Rescind - to repeal or annul action previously taken. Requires
majority vote with previous notice; 2/3rds without notice.
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Ratify - to make legal action taken in an emergency.
11
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CHART OF MOTIONS IN
In order when
another has
the floor
PRIVILEGED MOTIONS
To fix the time to which to adjourn No
To adjourn No
To recess o
To rise to a question of privilege Yes
To call for the order o the day Yes
SUBSIDIARY MOTIONS
To lay on the table 'No
To call for the previous question No
To limit or extend limit of debate No
To postpone to a definite time No
To refer to a committee No
To amend No
To postpone in a finite y No
INCIDENTAL MOTIONS
CI
To suspend the rules No
To withdraw a motion Yes
To call for reading of papers Yes
To object to consideration Yes
To rise to a point of order Yes
To rise to a parliamentary inquiry Yes
To appeal from the decision of the Chair Yes
To call for a division of the house Yes
To call for a division of the question No
MOTIONS THAT BRING A QUESTION AGAIN
BEFORE THE HOUSE
To reconsider (see definition,
Most Used Motions) No
To rescind No
To take from table No _
MAIN MOTIONS No
12
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ORDER OF PRECEDENCE
Requires
a second Debatable
Vote required
Yes No Majority
Yes No Majority
Yes o Majority
No No Chair rules N
No No None W
N
H
~ Z
Yes No Majority O O
Yes No Two-thirds I N f"
U
Yes No Two-thirds ~ W
Yes Yes Majority Z ~ W
Yes Yes Majority O U
O
Yes Yes Majority ~ W
-
Yes
Yes Majority
~
U ~
O Q
' ~ N
Yes No Two-thirds U J O O
No No Majority Q
~
Yes No' Majority d ~ Q
No Two-thirds (opposed) Q Z
No
No No Chair rules ~ m ~
No No Chair responds _ N O
Yes No (if relates to prionty Ma~onty (in negative) W Z
of business or decorum) _ U
No No None ~
Yes No Majority O
Yes Yes Majority
Yes Majority (previous notice)
Yes
Yes No Majority
Yes yes Majority
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C~.aixxt~~ a~ ~~~~~~t~
ROANOKE COUNTY BOARD OF SUPERVISORS
PI,A-NNING RETREAT
AGENDA
JANUARY 7, 1994 - 830 A.M.
A.
B.
C.
OPENING CEREMONIES (8:30 A.M.)
1. Roll Call
REQUEST TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
ITEMS
DISCUSSION OF SHORT TERM GOALS
1. Policies and Procedures Governing the Board of Supervisors
a. Working Relationships among Board Members
b. Ordinances and Resolutions
2. Inter-golvernmental and Inter valley Cooperation
a. Regionalization of Valley Services
b. Request from City of Salem for $1 million Donation for New
Baseball Stadium.
D.
E.
3. Update on Dixie Caverns
LUNCH (12:30 P.M.)
RECONVENEMENT (130 P.M.)
® Recycled Paper
F. DISCUSSION OF LONG TERM GOALS
1. Review and Assessment of Adopted Goals and Priorities
2. Current Strengths and Weaknesses in Roanoke County
3. How Does Roanoke County fit into the "Vision 2000" process
a. What Should Roanoke County Be in 2000?
4. Development of a Ten Year Vision Document
G. REPORTS
1. Assessment of the Team Concept
H. ADJOtifRNMENT
/~'
yCTION:: ~ .
A-62392-2
AT A REGL'Ti,AR MEETING OF THE BOARD OF ~uPERVISORS OF ROANOKE
COUNTY, VIRGI?IIA HELD AT THE ROANOKE COUNTY DMINISTRATION CENTER
MEETING DATE: June 23, 1992
AGENDA ITEM: Request for Adoption of Goals and Policies for
the County of Roanoke
COUNTY P.DMINISTPATOR'S COMMENTS:
SUMMARY OF I?1FOP.MATION
At the June ,-~, 1992, Board of Supervisors i-leeting, a list of
proposed goals and policies was presented and discussed. Staff was
asked to make several changes to the list and to bring it back to
the Board at this meeting. These changes have been incorporated
and the document is now presented for your consideration.
STAFF RECOMMENDATION:
Staff recommends that the Board adopt the statement of Goals and
Policies for ~he County of Roanoke effective July 1, 1992.
~~-r+~w-~ ~c+-e%n
Elmer C. Hodge
------------ County
------------------------- Adminis
-------- trator
-------
-----
ACTION -------
VOTE
Approved (x) 'Motion by: Bob L. Johnson No Yes Abs
Denied ( ) motion to adopt Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Assistant County Administrators
Department Heads
STATEMENT OF GOALS P.ND POLICIES
rOR TuE COUNTY OF ROANOKE
'EFFECTIVE JULY l,i992
GOALS
Goals reflect the ccntinuation, improvement or expansion of
activities or the deli~~~erv of services. Goals are intended to
provide a focus for the County's personnel, boards and commissions
as they make the daily decisions that affect their individual
actions and the actions or their departments. County personnel
should maintain a close familiarity with these goals and endeavor
to perform in a manner that is consistent with and supportive of
them within the constraints of funds available.
EDUCATION, CULTURAL LNRIC::MENT AND RECREATION
Schools - Provide the highest quality public school system.
Libraries - Help meet the educational, informational and
recreational needs or the citizens of the County. Emphasize
collection development to effectively build resources and
cooperate with other valley libraries to provided greater
access to area materials.
Parks and Recreation - Provide park and recreational
facilities as appropriate for the needs and desires of County
citizens with emphasis on programs for youth. Provide a
reasonable level of services for senior citizens. Avoid
competition with commercial adult service providers.
PUBLIC SAFETY
Law Enforcement - Provide a professional law enforcement
service that achieves good rates of crime deterrence,
apprehension and conviction, and achieves a high level of
public safety consistent with the urban/rural character of the
County.
Fire and Rescue - Maintain a high level of public fire and
rescue service utilizing a combination of career and volunteer
personnel. Provide a level of quality in facilities,
equipment and benefits that will enhance the safety,
effectiveness and spirit of the fire and rescue organizations.
=:ZFRASTRUCTLTRE
Road System - work with state agencies to provide a safe and
convenient s•.~stem of public roads and highways. Utilize ~.".e
state revenue sharing program for road construction .s
economic conditions permit.
Utilities - Expand and improve public Hater and sewer
facilities consistent with residential and commercial needs
recognizing Lhe economies of promoting growth near existi:~g
developed areas.
ENVIRONMENT
Solid Waste disposal - Provide a high level of consistence,
efficiency ynd service orientation in the collection end
disposal of solid wastes.
Recycling - ~nphasize recycling and source reduction of waste
by residents and commercial organizations. Discourage illegal
dumping.
POLICIES
Policies support goals. They represent definite courses or
methods of action selected from among alternatives and are intended
to guide and determine present and future decisions. The policies
of a local government are a reflection of its relations with others
-- its attitudes and behavior toward its citizens and the public
in general.
ECONOMIC AND PHYSICAL DEVELOPMENT
Economic Development - Encourage desirable new businesses and
industries to locate in the Roanoke area recognizing the
limited quantity of developable land and the need to apportion
its use for optimum benefits. Encourage existing business and
industries to remain and expand. Promote the growth of
regional tourism.
Land Use - Provide a professional land use policy that
achieves a reasonable balance between the interests of
industrial, commercial, single-family and multi-family
residential development, consistent with community needs.
Promote a range of housing suitable for all income groups.
Comprehensive Plan - Develop a concise, workable comprehensive
plan and be consistent in is implementation.
COMMUNITY SPIRIT rND COMMUNICATIONS
Regional Cooperation - Promote cooperation with local
governments, businesses and organizations as appropriate and
necessary to enhance the quality of 1~fe in Roanoke County and
the Roanoke .'alley.
Communications - Develop effective two-way communications
between all segments of County government and its citizens.
FISCAL POLICIES
Assessments - Provide fair and equitable property assessments,
consistent with state law.
Tax Fates - Set tax rates at the minimum level necessary to
fund erficient and effective services for citizens.
Types of Taxes - Provide a broad range of local taxes to
spread the tax burden among all county residents.
Reserves - Develop sufficient fund reserves to minimize short-
term borrowing and to provide a safety net for times of
economic adversity.
Recurring and Non-recurring Expenditures - Use bond issues
only for non-recurring large capital outlay projects. Use
current revenues for recurring replacement and maintenance
expenses.
of a~ANO~'F
1838
ROANOKE COUNTY BOARD OF SUPERVISORS
PLANNING RETREAT
ACTION AGENDA
JANUARY 7, 1994 - 830 A.M.
A. OPENING CEREMONIES (830 A.M.)
1. Roll Call
ALL PRESENT AT 8:40 A.M.
~ff~~~
B. REQUEST TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
ITEMS
ECH ANNOUNCED THAT THERE WILL BE A RECESS FOR A PRESS
CONFERENCE - HE UPDATED THE BOARD ON THE HANOVER DIRECT
ANNOUNCEMENT.
LBE ANNOUNCED RECESS AT 9:20 A.M.
RECONVENED AT 10:15
ADDED "SETTING WORK SESSIONS" AND "OTHER MATTERS" TO END
OF AGENDA
C. DISCUSSION OF SHORT TERM GOALS
1. Policies and Procedures Governing the Board of Supervisors
a. Working Relationships among Board Members
b. Ordinances and Resolutions
® Recycled Paper
LBE PRESENTED MEMO ON ROBERTS RULES
STAFF DIRECTED TO PREPARE MORE FORMAL STAFF
RECONIlI~NDATIONS IN BOARD REPORTS.
MHA TO CHECK ON "CLASSIER" RESOLUTIONS AND CERTIFICATES
OF RECOGNITION.
ECH, BOARD C AND REQUESTING BOARD MEMBER TO
DECIDE WHETHER INDIVIDUAL WILL BE RECOGNIZED BY RESO.
2. Inter-governmental and Inter valley Cooperation
a. Regionalization of Valley Services
ECH DIRECTED TO INVITE BEV FITZPATRICK AND TOM ROBERTSON
TO MAKE A PRESENTATION ON NEW CENTURY COUNCIL
b. Request from City of Salem for $1 million Donation for New
Baseball Stadium.
BOARD CONSENSUS THAT COUN'T'Y PARTICIPATION WOULD BE
BASED ON COUNTY SHARING IN REVENUE OR OTHER
INVOLVEMENT. LBE TO RESPOND THAT THE REQUEST WILL BE
TURNED OVER TO ECONOMIC DEVELOPMENT STAFF FOR
DISCUSSION AND MEETING WITH SALEM OFFICIALS.
3. Update on Dixie Caverns
PMM UPDATED BOARD ON CLEANUP PROGRESS. DISCUSSION ON
COSTS, ETC. FOR CLEANUP.
4. Decrease Real Estate Tax Rate
BOARD CONSENSUS NOT TO DECREASE TAX RATE AT THIS TIME.
D
LUNCH (1230 P.M.)
RECESS AT 12:15 P.M.
E. RECONVENEMENT (130 P.M.)
RECONVENED AT 1:50 P.M.
F. DISCUSSION OF LONG TERM GOALS
1. Review and Assessment of Adopted Goals and Priorities
BOARD CONSENSUS TO REVIEW GOALS AND PRIORITIES REGARDING
UTII.rI'IES, RECYCLING, AND IAND USE
DCM TO PREPARE A REPORT WITH ANALYSIS OF RECYCLING -
COSTS, SAVINGS, ETC.
ECH TO SET UP WORK SESSION TO DISCUSS IAND USE
ONE-YEAR Ii:I:VIEW OF ZONING ORDINANCE TO BE SCHEDULED
2. Current Strengths and Weaknesses in Roanoke County
STAFF TO PUT TOGETHER MORE INFO ON INTERSTATE 73 -COUNTY
SHOULD BE MORE INVOLVED IN THE PROCESS.
STAFF TO SET UP MEETING WITH TOWN OF VINTON TO DISCUSS
~OIdVT VENTURES, ETC.
- BOARD CONSENSUS TO INCREASE EFFORTS TO RECRUIT AND
RETAIN FIRE AND RESCUE VOLUNTEERS.
3. How Does Roanoke County fit into the "Vision 2000" process
BEV FITZPATRICK AND TOM ROBERTSON TO BE INVITED TO MAKE
PRESENTATION TO THE BOARD
a. What Should Roanoke County Be in 2000?
4. Development of a Ten Year Vision Document
PLANNIIVG STAFF TO PREPARE A VISION DOCUMENT UTII.IZING A
FACILITATOR FROM LOCAL COLLEGE, CO Y MEETINGS AND
INPUT FROM CITIZENS
G. REPORTS
1. Assessment of the Team Concept
DCM UPDATED BOARD ON ASSESSMENT OF THE TEAM CONCEPT
H. OTHER MATTERS
HCN ASKED LBE TO WRITE ANOTHER LETTER TO EVERHARD
REQUESTING CHANGE IN RECORD OF DECISION.
I. WORK SESSIONS
THE FOLLOWING WORK SESSION WERE SET
Affordable Housing
Vehicle Replacement Policy
Opening Burning Ordinance
Fire and Rescue Comp. Plan
Facilities Use Policy
Jail Feasibility Study
Paid Time Off (PTO)
Siz Year Plan
CIP
School Board
Utility CIP
J. ADJOURNMENT
May 10, 1994
February 8, 1994
No Date
Work Session during Budget Process
After July 1, 1994
January 25, 1994
February 22, 1994 (Tentative)
February or March 1994
Work Session during Budget Process
January 25, 1994
March 8, 1994
RETREAT ADTOURNED AT 4:46 P.M.
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1838
C~.a~t~t~ a~ ~a~xt~~P
ROANOKE COUNTY BOARD OF SUPERVISORS
PLANNING RETREAT
ACTION AGENDA
JANUARY 7, 1994 - 8:30 A.M.
A. OPENING CEREMONIES (830 A.M.)
1. Roll Call
ALL PRESENT AT 8:40 A.M.
~~~~~
B. REQUEST TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
ITEMS
ECH ANNOUNCED THAT THERE WILL BE A RECESS FOR A PRESS
CONFERENCE - HE UPDATED THE BOARD ON THE HANOVER DIRECT
ANNOUNCEMENT.
LBE ANNOUNCED RECESS AT 9:20 A.M.
RECONVENED AT 10:15
ADDED "SETTING WORK SESSIONS" AND "OTHER MATTERS" TO END
OF AGENDA
C. DISCUSSION OF SHORT TERM GOALS
1. Policies and Procedures Governing the Board of Supervisors
a. Working Relationships among Board Members
b. Ordinances and Resolutions
® Recycled Paper
LBE PRESENTED MEMO ON ROBERTS RULES
STAFF DIRECTED TO PREPARE MORE FORMAL STAFF
RECONIlI~NDATIONS IN BOARD REPORTS.
MHA TO CHECK ON "CLASSIER" RESOLUTIONS AND CERTIFICATES
OF RECOGNITION.
ECH, BOARD C AND REQUESTING BOARD MEMBER TO
DECIDE WHETHER INDIVIDUAL WILL BE RECOGNIZED BY RESO.
2. Inter-governmental and Inter valley Cooperation
a. Regionalization of Valley Services
ECH DIRECTED TO INVITE BEV FITZPATRICK AND TOM ROBERTSON
TO MAKE A PRESENTATION ON NEW CENTURY COUNCIL
b. Request from City of Salem for $1 million Donation for New
Baseball Stadium.
BOARD CONSENSUS THAT COUNTY PARTICIPATION WOULD BE
BASED ON COUNTY SHARING IN REVENUE OR OTHER
INVOLVEMENT. LBE TO RESPOND THAT THE REQUEST WILL BE
TURNED OVER TO ECONOMIC DEVELOPMENT STAFF FOR
DISCUSSION AND MEETING WITH SALEM OFFICIALS.
3. Update on Dixie Caverns
PMM UPDATED BOARD ON CLEANUP PROGRESS. DISCUSSION ON
COSTS, ETC. FOR CLEANUP.
4. Decrease Real Estate Tax Rate
BOARD CONSENSUS NOT TO DECREASE TAX RATE AT THIS TIl1~.
D
LUNCH (1230 P.M.)
RECESS AT 12:15 P.M.
E. RECONVENEMENT (1:30 P.M.)
RECONVENED AT 1:50 P.M.
F. DISCUSSION OF LONG TERM GOALS
1. Review and Assessment of Adopted Goals and Priorities
BOARD CONSENSUS TO PAW GOALS AND PRIORITIES RE(~RDING
UTII~ITIES~ RECYCLING, AND IAND USE
DCM TO PREPARE A REPORT WITH ANALYSIS OF RECYCLING -
COSTS, SAVINGS, ETC.
ECH TO SET UP WORK SESSION TO DISCUSS IAND USE
ONE-YEAR P~:VIEW OF ZONING ORDINANCE TO BE SCHEDULED
2. Current Strengths and Weaknesses in Roanoke County
STAFF TO PUT TOGETHER MORE INFO ON INTERSTATE 73 -COUNTY
SHOULD BE MORE INVOLVED IN THE PROCESS.
STAFF TO SET UP MEETING WITH TOWN OF VINTON TO DISCUSS
JOINT VENTURES, ETC.
- BOARD CONSENSUS TO INCREASE EFFORTS TO RECRUIT AND
RETAIN FIRE AND RESCUE VOLUNTEERS.
3. How Does Roanoke County fit into the "Vision 2000" process
BEV FITZPATRICK AND TOM ROBERTSON TO BE INVITED TO MAKE
PRESENTATION TO THE BOARD
a. What Should Roanoke County Be in 2000?
4. Development of a Ten Year Vision Document
PLANNING STAFF TO PREPARE A VISION DOCUMENT UTILIZING A
FACILITATOR FROM LOCAL COLLEGE, CO MEETINGS AND
INPUT FROM CITIZENS
G. REPORTS
1. Assessment of the Team Concept
DCM UPDATED BOARD ON ASSESSMENT OF THE TEAM CONCEPT
H. OTHER MATTERS
HCN ASKED LBE TO WRITE ANOTHER LETTER TO EVERHARD
REQUESTING CHANGE IN RECORD OF DECISION.
I. WORK SESSIONS
THE FOLLOWING WORK SESSION WERE SET
Affordable Housing
Vehicle Replacement Policy
Opening Burning Ordinance
Fire and Rescue Comp. Plan
Facilities Use Policy
Jail Feasibility Study
Paid Time Off (PTO)
Siz Year Plan
CIP
School Board
Utility CIP
J. ADJOi;fRNMENT
May 10, 1994
February 8, 1994
No Date
Work Session during Budget Process
After July 1, 1994
January 25, 1994
Febraary 22, 1994 (Tentative)
February or March 1994
Work Session during Budget Process
January 25, 1994
March 8, 1994
RETREAT ADTOURNED AT 4:46 P.M.
ECH:
Listed below are the suggested topics for the Board Retreat on
January 7:
Elmer Hodge Suggestions
1. What are our current strengths and weaknesses in Roanoke
County
2. How does Roanoke County fit into the "Vision 2000" process.
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/Staff relationship fit into our vision?
6. How can we work together to accomplish our goals and vision?
Ed Rohinke's Suggestions
1. Discuss and Update or Reaffirm our goals and priorities
Bob Johnson's Suggestions
1. Affordable Housing
2. Inter-Governmental Cooperations
3. Inter-Valley Cooperations
4. Getting the REAL Message Out
5. Policies and Procedures Governing the Board of Supervisors
Lee Eddy's Suggestions
1. Forms of Ordinances & Resolutions
2. Refuse Collection - Costs - Improved Services
3. Vehicle Replacement Policy
4. Improved Service for Contractors & Developers
5. Review of Adopted "Goals and Policies"
6. Assessment of Team Concept - All Levels
7. Dixie Caverns
7. Ten Year Vision Document (See attached list)
I never received a list from Dr. Nickens
Mary Allen
12/16/93
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~.D~2YXC~~2P
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTYADMINISTRATOR M E M O R A N D U M
ELMER C. HODGE
(703) 772-2004
TO: Members of the Board of Supervisors
FROM: Elmer C. Hodge y I ~/~r.~1y~t
DATE: November 3, 1993
SUBJECT: 1994 Retreat
BOARD OF SUPERVISORS
H. ODELL'FUZZY MINND(. CHAIRMAN
CAVE SPRING MAGISTERIAL DISTRICT
LEE B. EDGY, VICE-CHAIRMAN
WINDSOR HILLS MAGISTFJiIAL DISTRICT
BOB L. JOHNSON
HOLLWS MACi1STERYIL DISTRICT
EDWARD G. ICOFIINKE, SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
Now that the 1993 elections are over, I would like to schedule a retreat for early 1994
so we may begin the planning process for the future.
Several of you have indicated that at our next retreat you would prefer to discuss
issues that are not usually discussed at work sessions or at our regular board
meetings. Instead, we would focus on broader issues and where Roanoke County
is going in the future.
We have several alternatives and I would like to get your input on the best way to
proceed. Usted below are options for when, where and possible agenda items.
Please indicate your preferences and return to Mary Allen so she can gather the
information and I can begin to schedule the retreat.
HOW LONG-
One Day
One and a half days
Two days
WHEN
Friday, January 7 and/or Saturday, January 8
-Friday, January 14 and/or Saturday, January 15
Friday, January 21 and/or Saturday January 22
Pr~~
~~
~~ 1Aonday, January 17 (Lee/Jacksoryi0ng Holiday)
® R~tyClsd Paper
POSSIBLE MEETING PLACES
,~-
~ Explore Facilities (Hofhauger House)
3 Hollins College
?- Smith Mountain Lake (If facilities can be donated)
Conference Room at RCAC
q-- Holiday Inn Tanglewood or Airport
SUGGESTED TOPICS:
1. What are our current strengths and weaknesses in Roanoke County?
2. How does Roanoke County Fit into the '9/ision 2000' Process?
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/staff relationship fit into our vision?
6. How can we work together to accomplish our goals and vision?
YOUR SUGGE~S?TIONS: /~
n .. .
0
Please return to Mary Allen. We will bring back more information after hearing from
each of you.
CC: Paul M. Mahoney
Mary H. Allen
,~ ~i ~~
~ ` `~~
l/~1~ n-~ ~ 7~ ~ ~ F
~~.;
=s ,
.. ~,
*~
r,
C~~or~.txt~ ~ #~ ~a~xx~~a.~e
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COU NTY ADMINISTRATOR
ELMER C. HOOGE
x703) 772-2004
MEMORANDUM
BOARD OF SUPERV150R5
H. ODELL'FUaY MINNIX, CIWIIMAM
GVE 8r1lIHO WO~itOMLO~TRICf
LEE B. EDGY. VICE-CHAIRMAN
wIND50R HILLS MAOIST'OIIAL OIS<T11KT
ea L .IO~wsOM
MOLLII~~
EDWARD Q. KOWNI~. SR.
GITAYY~A MA~IpKOr71rC~
HARRr a t~nam+s
vINTOH MAOIS>rorAS.asTRKT
c~os~ r~2-2oos
TO:
FROM:
DATE:
SUBJECT:
Lee Eddy
Edward Kohinke /~ ~i~~ / .Yr .
Catawba District Supervisor
December 6, 1993
PLANNING RETREAT
RE: YOUR MEMO OF 12/2/93
I agree with your proposal on the Dixie Caverns Landfill project.
In fact, the project is so importapt that we might want to makra~it
the only topic of a separate conference. So far, it has mat~tly, `` ~'~ : `
been us in the back room with Paul Mahoney as our intermediary.:::°~~e~''- •-
has done a fantastic job, but perhaps we have reached the point
where we not only need to "brainstorm", we also might want to
invite the EPA to meet us and hear what we have to say directly.
In others words, I would like to make it less abstract, more
personal, and at least project the idea that we are actively
engaged in trying to shape and direct how things are going, rather
than being "reactive".
As for your "ten year vision document", I will defer to the
majority on the naming of this thing. However, I get a little bit
incredulous when the term "visionR is used in connection with
politics and government planning...
Also, I feel that a ten year time horizon may be a bit too long,
even if we are to keep most of it conceptional. I have always
preferred our CIP, a five year rolling budget that links our
"dreaming" with the reality of cost and revenue projections. I
would rather start with a resurrection of this document in 1994,
and perhaps attempt to add atwo-year "conceptual" increment beyond
the basic five years. Then, over the next year, and at our
planning retreat for 1995, we could work on another two-year
increment, and so on.
® R.cpw nv.r
PLANNING RETREAT
Page 2
December 6, 1993
Finally, I have no problem with your listing of topics, but my
first priority would be to thoroughly evaluate the level of
services we provide our citizens. In fact, the problems in general
services this year could serve as a springboard to this discussion.
Are we trying to provide too much? Do we provide enough? Do we
provide the right things? and so on.
This, of course, ties in directly with your first item, i.e.,
citizen confidence and satisfaction with Roanoke County government,
and that is my bottom line concern no matter what we end up
discussing.
EGK/bj h
cc: Members, Board of Supervisors
Elmer Hodge
Paul Mahoney
Mary Allen
Diane Hyatt
C1~~~xx~# ~#~ ~~x~c~.~.e
P.O. BOX 29800
ROANOKE, VIRGINIA 24016-0798
COUNTY ADMINISTRATOR MEMORANDUM BOARDOFSUPERVISORS
ELINER C. HODGE H. ODELL'FUZZY MINNIX. CHAIRMAN
GVE SPRING MAGISTERIAL DISTRICT
(703) 772-2004 1 cc B. EDDY. VICE-CHAIRMAN
WINDSOR HILL MAGISTERIAL pISTRKT
TO: Members of the Board of Supervisors HDLLJNSMA60~E1LtlA1~DI5TRDIGT
EDWARD G. KDHINKE, SR.
p/~ /1 CATAWM MAGISTERUIL OISTRKT
FROM: Elmer C. Hodge y ~~~~I~~ HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
.703) 772-2005
DATE: November 3, 1993 ~
L ~ yp ffiN~~ ~~
SUBJECT: 1994 Retreat ~~ ~~~
Now that the 1993 elections are over, t would Qke to schedule a retreat for early 1994
so we may begin the planning process for the future.
Several of you have indicated that at our next retreat you would prefer to discuss
issues that are not usually discussed at work sessions or at our regular board
meetings. Instead, we would focus on broader issues and where Roanoke County
is going in the future.
We have several alternatives and I would like to get your input on the best way to
proceed. Usted below are options for when, where and possible agenda items.
Please indicate your preferences and return to Mary Allen so she can gather the
information and I can begin to schedule the retreat.
HOW LONG-
One Day
- One and a half days
Two days
WHEN
,r~ c.~N .~r~ ~ ~ a i ~ r ~~y
Friday, January 7 and/or Saturday, January 8
-Friday, January 14 and/or Saturday, January 15
Friday, January 21 and/or Saturday January 22
Monday, January 17 (Lee/Jadcaon/i~n9 Holiday)
~,r~ f- T/arc--- /.s
/~Y~ i 6 ~ ~ ~ wD~~,t~
~ ~- TLf L= Grl G-G7("~ .
® R~.ytl~d P>~.
POSSIBLE MEETING PLACES
/ `t c~oic~ Explore Facilities (Hofhauger House)
-2 "~'~~~''~= Hollins College
Smith Mountain Lake (If facilities can be donated)
Conference Room at RCAC
~ ~'~ ~~°'~ Holiday Inn Tanglewood or Airport
SUGGESTED TOPICS:
1. What are our current strengths and weaknesses in Roanoke County?
2 How does Roanoke County Fit into the 'Vision 2000' Process?
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/staff relationship frt into our vision?
6. How can we work together to accomplish our goals and vision?
YOUR SUGGESTIONS:
Cy.y c~r,~/rf=.~rc Y, GrJL ~ ~? ~~'~-~- w,A~~ ~-a
cj~6fcf % D~% Q Gf/r ~ /c(~l DT Gc~ ~-~-5
~~/ ~ ~~/4~/Tic- S ~ ~t .0 cT~/fi ~ `- , 4 ~
Please return to Mary Allen. We will bring back more information after hearing from
each of you.
CC: Paul M. Mahoney
Mary H. Allen
~~~~# ~~ ~~x~~~
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR MEMORANDUM BOARD OF SUPERVISORS
ELMER C. HODGE H. ODELL'FUZZY' MINNLX, CHAIRMAN
GVE SPRING MAGISTERIAL DISTRICT
(703) 772-2004
LEE B. EDDY, VICE-CHAIRMAN
WINDSOR HILL MAGISTERIAL DISTRICT
TO: Members of the Board of Supervisors HOLIJN9 MAGOgiTeF~AL~DIS RDK.'NT
EDWARD G. KAFIINKE. SR.
~/~ ~ ~ ~/ ') ~ GTAWBA MAGISTERIAL DISTRICT
FROM: Elmer C. Hodge ,,r-~~ 1,/ HARRY G. NICKENS
VINTON MAGISTERIAL DISTRICT
(7os) n2-2oos
DATE: November 3, 1993
SUBJECT: 1994 Retreat
Now that the 1993 elections are over, l would like to schedule a retreat for early 1994
so we may begin the planning process for the future.
Several of you have indicated that at our next retreat you would prefer to discuss
issues that are not usually discussed at work sessions or at our regular board
meetings. Instead, we would focus on broader issues and where Roanoke County
is going in the future.
We have several alternatives and I would like to get your input on the best way to
proceed. Usted below are options for when, where and possible agenda items.
Please indicate your preferences and return to Mary Allen so she can gather the
information and I can begin to schedule the retreat.
HO LONG:
ne Day
One and a half days
1 ~ ~'
C
J, /'
Two days
WHEN
Friday, January 7 and/or Saturday, January 8
Friday, January 14 and/or Saturday, January 15
Friday, January 21 and/or Saturday January 22
Monday, January 17 (Lee/Jadcson/IDng Holiday)
® RseycMd Paox
POSSIBLE MEETING PLACES
_ Explore Facilities (Hofhauger House)
_ Hollins College
Smith Mountain Lake (If facil'~ties can be donated)
Conference Room at RCAC
Holiday Inn Tanglewood or Airport
SUGGESTED TOPICS:
1. What are our current strengths and weaknesses in Roanoke County?
2. How does Roanoke County Fit into the 'Vision 2000' Process?
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/staff relationship fit into our vision?
6. How can we work together to accomplish our goals and vision?
Please return to Mary Allen. We will bring back more information after hearing from
each of you.
CC: Paul M. Mahoney
Mary H. Allen ;, ~
~, ;r
~' ~~ .;
(1'iry'. Il..~T' ~ ....
. ~
a
~~ ~~ ~~x~~~.~
~~Or~
P.O. BOX 29800
ROANOKE, VIRGINIA 24016-0798
COUNTY ADMINISTRATOR MEMORANDUM BOARDOFSUPERVISORS
ELMER C. HODGE H. ODELL'FUZZY.ldl NIX. CHAIRMAN
GVE SPRIITG MAGISTERIAL DISTRICT
(703) 772-2004 _°LEE B: EDDY^
^ BOB L HNSON
TO. Members of the Board of Supervisors,, NSMAGISTERW. ISTRICT
EDWARD G. KOHI KE, SR.
/ 1 ~ CATAWBAMAGISTER1AtLDISTRICT
FROM: Elmer C. Hodge (~~~' - ,-- `~ J SV ~ mNTONMAG RY/ pICK~EICT
T"om" l
~ - ~~ ?"~"".~ (703) 772-2005
DATE: November 3, 1993~~
SUB.lECT: 1994 Retreat ~~ ,~, ~~ 1~
,~
Now that the 1993 elections are over, l wou~fd like~'o schedule a retreat for early 1994
so we may begin the planning process for the future.
Several of you have indicated that at our next retreat you would prefer to discuss
issues that are not usually discussed at work sessions or at our regular board
meetings. Instead, we would focus on broader issues and where Roanoke County
is going in the future.
We have several alternatives and I would like to get your input on the best way to
proceed. Listed below are options for when, where and possible agenda items.
Please indicate your preferences and return to Mary Allen so she can gather the
information and I can begin to schedule the retreat.
~~ -' ~• ~~ ~-ti~.:'~
HOW LONG: -
%~_
One Day
- One and a hall days ,
Two da , ~c.-c ~..~--r `~
ys
WHEN
~a
_~,t ~~ ~~~~ ~~~W~ 7
Frida Janua 7 and/or Saturday, January 8
_ Y~ ry ~~ ~
~"~~
Friday, January 14 and/or Saturday, January 15 ~ ? ~
Friday, January 21 and/or Saturday January 22
~..
1Aonday, January 17 (Lee/Jackson/IGng Holiday)
®P~
ES ,LC, (;~s,.~ ~~-7
POSSIBLE MEETING PLAC ~ ~~
.~ ~~ ~
_ Explore Facilities (Hofhauger House) G %~
Hollins College
Smith Mountain Lake (If facilities can be donated)
Conference Room at RCAC
_ Holiday Inn Tanglewood or Airport
SUGGESTED TOPICS'
1. What are our current strengths and weaknesses in Roanoke County?
2. How does Roanoke County Fit into the 'Vision 2000' Process?
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/staff relationship fit into our vision?
6. How can we work together to accomplish our goals and vision?
YOUR SUGGESTIONS:
Please return to Mary Allen. We will bring back more information after hearing from
each of you.
CC: Paul M. Mahoney
Mary H. Allen
ED K~H~111KE
6913 Bradshaw Road
Salem, Virginia 24153
(703) 3$4-8013
FAX or Voice)
~lovember 3, 1993
To; Supervisors
Subject: Planning Retreat
My congratulations to Lee, Bob, and Harry in their suc-
cessful bids for re-election. Yes, I include Harry in there,
too, because i.t's certainly a "victory" to run unopposed for
so many terms!
These races were very important to me for two main reasons:
I. they give me a rough idea of what to e~,pect in 1995; and,
2. they serve as a quasi-referendum on the direction in which
the county is currently moving.
The electorate in three of our districts had a golden op-
portunity to "turn the rascals out", yet one had no opposition
at all; one won by a 61~ margin even though his opponent spent
over $12,000 (School Board candidates, take note?); and,one won
by a very comfortable 55~ margin against two opponents, one of
whom was backed by county government's most vocal critic.
While I would caution against hubris, z would say that the
message is Loud and clear: our citizens generally like what
we are doing, and they want us to proceed.
I'm ready to get back to work, and call for a planning re-
treat as our first order of business for the new year.
Again, congratulations!
CC
Elmer Hodge
Paul Mahoney
Mary Allen
P.S.
d• ~--~.c.~=' .f7tSJ~+P/.C3 ~CT~, T-fJ°A~G/~.5 ~
~ ~~ -. , ,
Post-tt'" brand fax transmittal memo 7671
aof pages - /
To~~~ %~~ ~ ~ C.T11'i(/ From G~
~, Co.
Oept. Pno~e ~
Fax N Fex ~+
When's the investiture ceremony?
TrTHL -.~_~1
~~* f
~~"±~
(~mxxr#g ~~ ~~~xxta.~te
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
COUNTY ADMINISTRATOR M E M O R A N D U M
ELMER C. HODGE
(703) 772-2004
TO: Members of the Board of Supervisors
/~ `/
FRO1111: Elmer C. Hodge ~' ~"~~r ~ji~
DATE: November 3, 1993
SUBJECT: 1994 Retreat
BOARD OF SUPERVISORS
H. ODELL'FUZZY MINNIX, CHAIRMAN
CAVE SPRING MAGISTERIAL OISTRKT
LEE B. EDGY, VICE~GHAIRMAN
WINDSOR HILL MAGISTERIAL DISTRICT
BOB L JOHNSON
HOLIJNS MAGISTElMAI. DISTRICT
EDWARD G. KAHINKE. SR.
CATAWBA MAGISTERIAL DISTRICT
HARRY G. NIGKENS
VIMTON MAGISTERIAL OISTRKT
(7os) n2-2oos
Now that the 1993 elections are over, I would like to schedule a retreat for early 1994
so we may begin the planning process for the future.
Several of you have indicated that at our next retreat you would prefer to discuss
issues that are not usually discussed at work sessions or at our regular board
meetings. Instead, we would focus on broader issues and where Roanoke County
is going in the future.
We have several alternatives and I would like to get your input on the best way to
proceed. Listed below are options for when, where and possible agenda items.
Please indicate your preferences and return to Mary Allen so she can gather the
information and I can begin to schedule the retreat.
HOW LONG:
X One Day
_ One and a half days
Two days
WHEN
Friday, January 7 and/or Saturday, January 8
-Friday, January 14 and/or Saturday, January 15
~ ~ Friday, January 21 and/or Saturday January 22
~ i ~ Monday, January 17 (Lee/Jackson/i0ng HoNday)
® R«,yc~.a Papa
` mi'
3
POSSIBLE MEETING PLACES
,.
Explore Facil'~ties (Hofhauger House)
~" Hollins College
Smith Mountain Lake (If facil'~ties can be donated)
~ Conference Room at RCAC
,.
Holiday Inn Tanglewood or Airport
SUGGESTED TOPICS:
1. What are our current strengths and weaknesses in Roanoke County?
2. How does Roanoke County Fit into the 'Vision 2000' Process?
3. What should Roanoke County be in 2000?
4. How do our daily operations help us meet our vision for 2000?
5. How does the Board/staff relationship fit into our vision?
6. How can we work together to accomplish our goals and vision?
YOUR SUGGESTIONS:
Please return to Mary Allen. We will bring back more information after hearing from
each of you.
CC: Paul M. Mahoney
Mary H. Allen
M E M O R A N D U M
TO: JIM JONES
FROM : JOHN CHAMBLI S `1~1~1
SUBJECT: REQUEST BY THE BOARD
SESSION ON THE TOPIC
POLICY
OF SUPERVISORS FOR A WORK
OF THE VEHICLE REPLACEMENT
DATE: DECEMBER 3, 1993
At the November 30 meeting of the Board of Supervisors, the
Board asked the County staff to schedule a work session on several
topics including the one mentioned above. Mr. Hodge has indicated
a desire to schedule them during January at the meetings of January
3, 11 or 25.
The Board request also included Fire and Rescue equipment and
the evaluation of existing and needed equipment. Tommy Fuqua and
I plan to meet on Thursday December 9 to address this topic and
will advise you of the results.
Please review your documentation on the subject and schedule
an appropriate time with Mary Allen. Your assistance will be
appreciated.
cc Elmer Hodge
Mary Allen
Tommy Fuqua
M E M O RAN D U M
TO: CHIEF TOMMY FUQUA
FROM : JOHN CHAMBLI S S~`v~v i~Y ~
SUBJECT: REQUEST BY THE BOARD OF SUPERVISORS FOR A WORK
SESSION ON THE TOPIC OF AN OPEN BURNING ORDINANCE
DATE: DECEMBER 3, 1993
At the November 30 meeting of the Board of Supervisors, the
Board asked the County staff to schedule a work session on several
topics including the one mentioned above. Mr. Hodge has indicated
a desire to schedule them during January at the meetings of January
3, 11 or 25. Please review your documentation on the subject and
schedule an appropriate time with Mary Allen. Your assistance will
be appreciated.
cc Elmer Hodge
Mary Allen
Number 330503 Posted: 12/07/93 09:40
Type• Regular Message Received: 12/08/93 07:34
Subject: worksession; Housing
From: TLH - Terry Harrington
To: MHA - Mary Allen
This message was sent to the following destinations:
1 User:MHA - Mary Allen
2 User:JMC - John Chambliss
I would prefer January 25, 1994. I'll have an outline of presentation by
January 11, 1994.
terry
M E M O RAN D U M
TO: CHIEF TOMMY FUQUA ~
FROM : JOHN CHAMBLI S S`~~'~-'~1 ~ y~~-
SUBJECT: REQUEST BY THE BOARD OF SUPERVISORS FOR A WORK
SESSION ON THE TOPIC OF A COMPREHENSIVE PLAN FOR
FIRE AND RESCUE
DATE: DECEMBER 3, 1993
At the November 30 meeting of the Board of Supervisors, the
Board asked the County staff to schedule a work session on several
topics including the one mentioned above. Mr. Hodge has indicated
a desire to schedule them during January at the meetings of January
3, 11 or 25. Please review your documentation on the subject and
schedule an appropriate time with Mary Allen. Your assistance will
be appreciated.
cc Elmer Hodge
Mary Allen
M E M O R A N D U M
TO: TERRY HARRINGTON ~ ~'
FROM: JOHN CHAMBLIS ~ ;,~ l~/Yl
SUBJECT: REQUEST BY THE BOARD OF SUPERVISORS FOR A WORK
SESSION ON THE TOPIC OF THE AFFORDABLE HOUSING
REPORT
DATE: DECEMBER 3, 1993
At the November 30 meeting of the Board of Supervisors, the
Board asked the County staff to schedule a work session on several
topics including the one mentioned above. Mr. Hodge has indicated
a desire to schedule them during January at the meetings of January
3, 11 or 25. Please review your documentation on the subject and
schedule an appropriate time with Mary Allen. Your assistance will
be appreciated.
cc Elmer Hodge
Mary Allen
M E M O R A N D U M
TO: DON MYERS
FROM : JOHN CHAMBLI S S COY , ~ ~I
SUBJECT: REQUEST BY THE BOARD OF SUPERVISORS FOR A WORK
SESSION ON THE FACILITIES USE POLICY
DATE: DECEMBER 3, 1993
At the November 30 meeting of the Board of Supervisors, the
Board asked the County staff to schedule a work session on several
topics including the one mentioned above. Mr. Hodge has indicated
a desire to schedule them during January at the meetings of January
3, 11 or 25. Please review your documentation on the subject and
schedule an appropriate time with Mary Allen. Your assistance will
be appreciated.
cc Elmer Hodge
Mary Allen
M E M O RAND U M
OFFICE OF THE SHERIFF
COUNTY OF ROANORE, VIRGINIA
TO: Elmer C. Hodge, Jr., County Administrator
t
FROM: Gerald S . Holt , Sherif f .~~~.
DATE: December 20, 1993
SUBJECT: Request for Work Session with the Board of Supervisors
I, as Chairman of the Public Safety Team, along with Chief Fuqua
from the Fire and Rescue Department, Chief John Cease from the
Police Department, and Oscar Bryant from MIS, request that a work
session be scheduled with the Board of Supervisors to discuss needs
the for E-911 System and alternative funding methodology. We
request the work session with the Board of Supervisors at the
earliest convenient date in January, 1994.
If you need to discuss this matter prior to scheduling the work
session, we would be happy to meet with you and do so.
mm
c: Mary Allen, Board of Supervisors
Chief Tommy Fuqua, Fire and Rescue Department
Chief John Cease, Police Department
Oscar Bryant, MIS
Major M. G. Winston
Diane Hyatt
M E M O RAND U M
OFFICE OF THE SHERIFF
COUNTY OF ROANORE, VIRGINIA
TO: Elmer C. Hodge, Jr., County Administrator
FROM: Gerald S. Holt, Sheriff ~~
DATE: December 20, 1993
SUBJECT: Feasibility Study for the Roanoke County/Salem Jail
The feasibility study for the maximization of the utilization of
the Roanoke County/Salem Jail Facility has been completed by Hayes,
Seay, Mattern and Mattern with their recommendation, and I request
a work session be scheduled with the Board of Supervisors to
discuss this study.
We would need the earliest date possible to benefit early
application process for state funding.
mm
c: Members of Roanoke County Board of Supervisors
Mary Allen, Board of Supervisors
Major M. G. Winston
Diane Hyatt
~ ~~~~
o~
~-y-9~
ROANOKE COUNTY BOARD OF SUPERVISORS
PLANING RETREAT
AGENDA
JANUARY 7, 1994 - 830 A.M.
A. OPENING CEREMONIES (830 A.M.)
1. Roll Call
B. SETTING OF THE AGENDA FOR THE PLANNING RETREAT
1. Selection of Discussion Items Suggested by Board Members and
Staff (SEE ATTACHED LIST)
C. DISCUSSION
D. LUNCH (12:00 P.M.)
E. RECONVENEMENT (1:00 P.M.)
F. DISCUSSION
G. ADJOURNIVLENT
SUGGESTED TOPICS FOR PIANNING RETREAT
Elmer Hodge Suggestions
1. Discussion of our current strengths and weaknesses in Roanoke County
2. How does Roanoke County fit into the "Vision 2000" process.
3. What should Roanoke County be in 2000?
4. Preliminary Budget Discussion
5. Discussion of Proposed Paid Time Off (PTO) Policy
6. Expansion of Sewage Treatment Plant and Proposed Sewer Rates
Ed Kohinke's Suggestions
1. Discuss and Update or Reaffirm our goals and priorities
Bob Tohnson's Suggestions
1. Affordable Housing
2. Inter-Governmental Cooperations
3. Inter-Valley Cooperations
4. Getting the REAL Message Out
_- ,,
5. Policies and Procedures Governing the Board of Supervisors
Lee Eddy's Suggestions
1. Forms of Ordinances & Resolutions
2. Refuse Collection -Costs -Improved Services
3. Vehicle Replacement Policy
4. Improved Service for Contractors & Developers
5. Review of Adopted "Goals and Policies"
6. Assessment of Team Concept -All Levels
7. Dixie Caverns
8. Ten Year Vision Document (See attached list)
Harry Nickens' Suggestions
1. Discussion on Salem's Request for $1 million for new baseball stadium.
2. Working relationship among board members.
r
MB~aiO - 12/2/93
To: Supervisors, Elmer Hodge, Mar~Allent _ _
From: Lee B . Eddy JQ~,~
Subject: Discussion Topics for Retreat
After some objective reflection, I suggest that we focus on two major
topics for our upcoming retreat: the Dixie Caverns Landfill Cleanup, and
planning for a 10-year vision document for Roanoke County.
The Dixie Caverns Project is important because we are diverting millions
of dollars in general tax revenues to an activity that accomplishes
little in direct benefit to our citizens. I would like to see a down-to-
earth brainstorming session to examine ways to minimize that cost and
direct the savings to more productive public purposes. Discussions that
include key representatives of our Engineering Department and Roanoke
Electric Steel would be helpful.
Because the makeup of the County's governing body is subject to change
every two years, it is difficult to make plans for many years in the
future. On the other hand, without long-range goals, we tend to lurch
from one crisis to the next without looking to where we would like
Roanoke County to be 10 or 15 years from now. I suggest we discuss ways
to develop a 10-year Vision Document that includes specific incremental
goals for two, four and ten year time bands. General and specific topics
could include:
a. Citizen confidence and satisfaction with
b. Board and staff relations with citizens.
c. Increased citizen involvement with local
d. Equitable tax policies.
e. Financial practices.
f. Regional cooperation.
g. Economic development
Roanoke County government.
government.
.~.
~.. ` , ,
~.~.::-
h. Public schools.
i. Refuse collection and disposal, including
minimization.
j. Parks and recreation.
k. Libraries.
1. Fire and rescue services.
recycling and waste
m. Law enforcement and confinement of prisoners.
n. Water and sewer systems.
o. Land use policies and practices.
p. Roads.
q. Storm drainage.
_T:
r. Street lights. --
s. Street signs:
t. Effective use of modern technologies.
u. Physical facilities (function, location, maintenance).
v. Health and Social Services.
w. Ways to evaluate progress toward meeting goals.
Our retreat could include discussion of these broad concepts and
realistic ways of developing concise vision and goal statements,.
including substantial citizen participation. I would greatly appreciate
receiving a reactioa from the Board and. staf~,,,,.tct~,those_sugq~., ,,„~_.~-.,,_.:
_ _ . _~ .~ .
copy: Paul Mahoney,t, Terry Harrington ~..~_~_ : _:~_ .
M E M O RAN D U M
To: Sheriff Gerald S. Holt
From: Elmer C. Hodge
Date: January 3, 1994
Subject: Work session with Board of Supervisors
This is in reply to your December 20 memorandum
requesting a work session with the Board to discuss E-911
needs and funding methods. I apologize for my delay in
responding; I have been out of town.
I believe that it would be more appropriate to handle
this matter as a request in the upcoming budget. The
Supervisors have work sessions throughout the budget
process and the E-911 needs can be explained during one of
them.
Please let me know if this presents a problem.
meh
cc - Ms. Mary H. Allen
Ms. Diane D. Hyatt
Mr. W. Brent Robertson
M E M O R A N D U M
OFFICE OF THE SHERIFF
COUNTY OF ROANOKE, VIRGINIA
TO: Elmer C. Hodge, Jr., County Administrator
FROM: Gerald S. Holt, Sheriff ~~
~.
DATE: December 20, 1993
SUBJECT: Feasibility Study for the Roanoke County/Salem Jail
The feasibility study for the maximization of the utilization of
the Roanoke County/Salem Jail Facility has been completed by Hayes,
Seay, Mattern and Mattern with their recommendation, and I request
a work session be scheduled with the Board of Supervisors to
discuss this study.
We would need the earliest date possible to benefit early
application process for state funding.
mm
c: Members of Roanoke County Board of Supervisors
Mary Allen, Board of Supervisors
Major M. G. Winston
Diane Hyatt
ECH:
I called Sheriff Holt. He said that the actual feasibili~ stucl~ is over an inch
thick, but there is an executive report. He is willing to put the executive
report on the agenda under "Reports". However, he would like to meet with
you to showyou the executive report prior to placing on the agenda. He also
advised that if we are going forward we need to request funds from the state
ly March.
Mary Allen
1/4/93