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HomeMy WebLinkAbout1/11/1994 - Regularo~. aoaa ~F a L ~ p z ~ 2 a 1838 C~~~txt#~ of ~ ~~t~.o~~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 11, 1994 /ff.1J? 6 7}LE BLUE RIPCF Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Boarr/ at (70~i) 772-2005 We request that you provide at least 48- hours notice so that proper, arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS LBE -MOVED CITIZEN COMII~NTS TO FOLLOWING ITEM B LBE -ASKED FOR EXECUTIVE SESSION REGARDING A PERSONNEL ® Recycled Paper MATTER (WAS NOT HELD) BLJ - REQUESTED ADDITION OF ITEM AMENDING THE LEGISLATIVE PACKAGE TO OPPOSE SCHOOL VOUCHER SYSTEM. UNANIMOUS CONSENT TO ADD AS ITEM D-11 CITIZENS' CONIl1~NTS AND COMMUNICATIONS 1. Citizens from Plymouth Drive have requested to speak regarding traffic entering and leaving Shenandoah Baptist Church Property. JACK CROWDER, TONY FARMER, WILLIAM PUGH COMPLAINED ABOUT TRAFFIC USING PAPER STREET THAT ENTERS ONTO PLYMOUTH DRIVE FROM SHENANDOAH BAPTIST CHURCH AND SCHOOL ROBERT ALDERMAN, SHENANDOAH BAPTIST CHURCH PASTOR ADVISED TIIEY ARE WITHIN THE LAW TO USE THE STREET AND HAVE PUT A GATE UP TO CONTROL TRAFFIC, BUT THIS HAS NOT SATISFIED THE NEIGHBORHOOD. STAFF TO PREPARE A REPORT WITH POSSIBLE SOLUTIONS AND ALTERNATIVES FOR 2/8/94. REPORT TO INCLUDE COUNTY USE OF THE GYM FACILITIES. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS 1. Resolution of Appreciation to H. Odell "Fuzzy" Minnix for His Service as Chairman of the Board of Supervisors during 1993. R-111941 BLJ MOTION TO ADOPT RESO URC FM ACCEPTED RESO AND PLAQUE 2 2. Presentation by the Roanoke Valley Resource Authority. (John Hubbard, Chief Executive Officer) 10HN HUBBARD PRESENTED A MODEL OF THE "WASTE LINE EXPRESS" TRAIN THAT WILL HAUL THE SOLID WASTE TO THE LANDFILL D. NEW BUSINESS 1. Authorization to Execute a Performance Agreement with Hanover Direct, Inc. for the Relocation and Establishment of Certain Industrial Facilities on Hollins Road. (Timothy Gubala, Economic Development Director) R-111942 EGK MOTION TO ADOPT RESO AYES-EGI~FM,HCN ABSTAIN-BLJ,LBE ~BIzT WITHDREW HIS ORIGINAL MOTION BECAUSE OF POTENTIAL CONFLICT) 2. Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority for Hollins Road. (Timothy Gubala, Economic Development Director) R-111943 EGK MOTION TO ADOPT RESO AYES-EGI~FM,HCN .ABSTAIN-BLJ~.BE 3. Authorization to Execute a Performance Agreement with Hanover Direct, Inc. for the Relocation and Establishment of Certain Industrial Facilities in the Jack Smith Industrial Park. (Timothy Gubala, Economic Development Director) R-111944 BIT MOTION TO ADOPT RESO URC 3 4. Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority for Jack Smith Industrial Park. (Timothy Gubala, Economic Development Director) R-11194-5 B T MOTION TO ADOPT RESO URC 5. Request for Authorization to Execute a Mutual Agreement with the City of Roanoke for Use of Opticom Traffic Control System. (Tommy Fuqua, Fire & Rescue Chief) A-11194-6 FM MOTION TO APPROVE URC 6. Request for Resolution of Support for Amendments to the Bankruptcy Code. (Alfred C. Anderson, County Treasurer) R-11194-7 FM MOTION TO ADOPT RESO URC 7. Request for Adoption of Proposal to Strengthen Vehicle Decal Enforcement. (Don C. Myers, Assistant County Administrator) HCN MOTION TO POSTPONE TO 1/25/94. STAFF TO PROVIDE DOCUMENTS ON CHIEF CEASE'S PROPOSED PLAN UW 8. 1994 Appointments of Board Members to Committees, Commissions and Boards. (Elmer C. Hodge, County Administrator) LBE TO SERVE ON ROANOKE VALLEY ECONOMIC DEVELOPMENT PARTNERSHIP AND AS LIAISON TO VACO. FM TO SERVE ON CLEAN VALLEY CObIlVIITrEE CONFIRMATION TO BE PLACED ON 1/25/94 AGENDA 4 9. Request for Adoption of Resolution In Connection with the Community Development Block Grant. (Timothy Gubala, Economic Development Director) FM MOTION TO ADOPT RESOS URC a. Approval of Business and Employment Plan A-11194-8.a b. Approval of Fair Housing Certification A-11194-8.b c. Approval of Residential Anti-Displacement and Relocation Assistance Plan A-11194-8.c 10. Request to Appropriate $400,000 to the 1993/94 General Services Budget. (Don Myers, Assistant County Administrator) HCN MOTION TO POSTPONE TO 1/25/94 AND STAFF TO BRING BACK REPORT WITH MORE DETAILS. 11. Request from Supervisor Johnson to amend the Legislative Package to Oppose the proposed School Voucher System BIT MOTION THAT LBE WRITE TO BRANDON BELL AND THE ROANOKE VALLEY DELEGATES TO EXPRESS OPPOSITION TO THE PROPOSED SCHOOL VOUCHER SYSTEM. UW E. REQUESTS FOR WORK SESSIONS NONE F. REQUESTS FOR PUBLIC HEARINGS 5 NONE G. FIRST READING OF ORDINANCES 1. Ordinance Authorizing the Acquisition of Easements to Construct the South Transmission Line. (Clifford Craig, Utility Director) HCN MOTION TO APPROVE 1ST READING 2ND - 1/25/94 URC H. SECOND READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 21-17, When Due and Pa~ble of Article II Taxes on Tangible Personal Property, of Chapter 21, Taxation, of the Roanoke County Code Concerning Elimination of Proration for Boats in Certain Situations. (R. Wayne Compton, Commissioner of the Revenue) 0-11194-9 B T MOTION TO ADOPT ORD URC I. APPOINTMENTS NONE J. CONSENT AGENDA R-11194-10 FM MOTION TO ADOPT RESO URC ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, 6 THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes for November 16, 1993, November 17, 1993 and November 30, 1993. 2. Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121. A-11194-10.a 3. Request for Approval of a Raffle Permit from the Cave Spring High School PISA. A-11194-10.b 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village -Section IV. A-11194-10.c 5. Request for Acceptance of Orlando Avenue, Samantha Circle, Orlando Court and Bolejack Boulevard into the Virginia Department of Transportation Secondary System. R-11194-10.d K. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Kohinke: (1) Thanked PMM for his work on the Legislative Breakfast. (2~_Expressed aunreciation for Retreat and thought it was a success. ~Z Asked staff to find out if the Explore Advisory Committee font has been postponed. ~4) Advised he had no opinion on the proposed PTO policy, and felt that ECH with make any decisions regarding PTO policy in his capacity as County Administrator. Supervisor Nickens: ~1) Asked PMM to see where the issue of School Board elections stands in Tustice. ~2) Asked LBE to send a letter requesting a change in the Record of Decision. M. REPORTS FM MOTION TO RECEIVE AND FILE -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of November 30, 1993. 5. Report on Proposed Schedule for 1994 ISTEA Grant Application Process. 6. Report on Fire and Rescue Reaction/Response Times for November 1993. N. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A NONE O. CERTIFICATION OF EXECUTIVE SESSION NONE P. ADJOURNMENT FM MOTION TO ADTOURN TO THE ROANOKE COUNTY OCCUPATIONAL SCHOOL FOR A TOUR OF THE FACILITY AT 5:00 P.M. s AN F ~II~XYC~~ II~ ~II~txCII~t.E ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 11, 1994 ~3Aff Q M.Il=1LJ12 Regular Welcome to the Roanoke County Board of d ~~~rrth ~esday at 3:00 meetings are held on the second Tuesday a of each p.m. Public hearings are held at 7:00 p.m on the fourth 'Tuesday month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arra sgeome~ther order to participate in or attend Board of Supernsors meeting nsored by Roanoke County, Please contact the programs and activities spo uest ~~ you provide at least 4& Clerk to the Board at (703)r ~'~~emerwits may be made. hours notice so that props 9 A, OPENIIVG CEREMONIES (3:00 P.M.) I. Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. g, REQUEST'S TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA I'T'EMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS ~- .. .. _ 1. Resolution of Appreciation to H. Odell ~~ ° f „Sul ervisors His Service as Chairman of the Boa P during 1993. 2. Presentation by the Roanoke Valley Resource Authority. (John Hubbard, Chief Executive Offic ) D. NEW BUSINESS 1, Authorization to Execute a Performance Agreement with Hanover Direct, Inc. for the Relocatiollins Road. (Timothy of Certain Industrial Facilities on H Gubala, Economic Development Director) 2, Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority for Hollins Road. (Timothy Gubala, Economic Development Director) 3. Authorization to Execute a Performance Agreement with Hanover Direct, Inc. for the Relocation and Establishment of Certain Industrial Facilities in nomic Development Industrial Park. (Timothy Gubala, Eco Director) 4, Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority for Jack Smith Industrial Park. (Timothy Gubala, Economic Development Director) 5, Request for Authorization to Execute a Mutual Agreement with the City of Roanoke for Use of Rescue Chief) ff c Control System. (Tommy Fuqua, Fire & G. Request for Resolution of Support for Amendments to the Bankruptcy Code. (Alfred C. Anderson, County Treasurer) 7. Request for Adoption of Proposal to SAssistant County Decal Enforcement. (Don C. Myers, 2 Administrator) g. 1994 Appointments Commissions and Administrator) of Board Members to Committees, Boards. (Elmer C. Hodge, County 9. Request for Adoption of Resolution In Connection with the Community Development Block or rant. (Timothy Gubala, Economic Development Direct ) royal of Business and Employment Plan a. APP b, Approval of Fair Housing Certification c, Approval of Residential Anti-Displacement and Relocation Assistance Plan E. F. G. H. 10. Request to Appropriate $400,000 to the 1993/94 General Services Budget. (Don Myers, Assistant County Administrator) REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARIIgGS FIRST READING OF ORDINANCES 1. Ordinance Authorizing the Acquisition of Easements to Construct the South Transmission Line. (Clifford Craig, Utility Director) SECOND READING OF ORDINANCES 1. Ordinance Amending and Reenacting SeTan ible Personal Due and Payable of Article II Taxes ~n Pro a of Chapter 21, Taxation. of the Roanoke County Code Concerning Elimination of Prorate nCommissioner Certain Situations. (R. Wayne Compto , 3 of the Revenue) I. J. APPO ~ S CONSENT AGENDA CONSENT AGENDA ~, MA'I'I'ERS LISTED L1NDE A~ .r0 BE ROUTIIVE AND ARE CONSIDERED BY THE WII.L BE ENACTED BY ONE RESOLUTION IN THE SAD' OR FORMS LISTED BELOW ~VED ~~~0 ~~ CONSENT THAT ITEM WII,L BE REMO AGENDA AND WILI- BE CONSIDERED SEPARATELY. K. L. 1, Approval of Minutes for November 16, 1993, November 17, 1993 and November 30, 1993. 2, Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121. 3, Request for Approval of a Raffle Permit from the Cave Spring High School PISA. 4, Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village -Section IV. 5, Request for Acceptance of Orlando Avulevard intonthe Circle, Orlando Court and Bole~ack Bo ry stem. Virginia Department of Transportation Seconds Sy REPORTS AND INQUIRES OF BOARD MEMBERS C~IZ,E1~1S' CONIlViENTS AND CO1~'IlViUNICAI'IONS 1, Citizens from Plymouth Drive have requested to speak regarding traffic entering and leaving Shenandoah Baptist Church Property. 4 M, REPORTS 1. General Fund Unappropriated Balance 2, Capital Fund Unappropriated Balance 3, Board Contingency Fund 4. Statement of Revenues and Expenditures as of November 30, 1993. $. Report on Proposed Schedule for 1994 ISTEA Grant Application Process. 6. Report on Fire and Rescue Reaction/Response Times for November 1993. N, EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A O, CERTIFICATION OF E SESSION p. AnJoLrRivMErrr 5 ~ ROAN ,~.~ ~ ~ 9 z a C~~~xx~t~ ~~ ~.~~tx~u~.e ROANOKE CONY BOARD OF SUPERVISORS AGENDA JA1ViTARY 11,1994 rvisors meeting. Regular Board of Supe at 3:00 Welcome to the Roanoke County ' s are held on the second Taesday and the founrt~h True ~~ of each meeting 00 p,m on the f p,m, Public hearings are held at 7: month. Deviations from this schedule will be announced. uire assistance or special arrangement in Individuals with disabilities who ro9 Visors meetings or other order to participate in or attend Board of Supe lease contact' the es s nsored by Roanoke County, p programs and activiti Po uest ~~ you provide at least 48- Clerk to the Board at (703) n2"2005" We req ~ made. hours notice so that proper arrangements may A, OPENING CEREMONIES (3:00 P.M.) 1, Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3, Pledge of Allegiance to the United States Flag. VESTS TO POSTPONE, ADD TO, OR CHANGE THE B. REQ ORDER OF AGENDA I'T'EMS OCI,AMATIONS, RESOLUTIONS, RECOGNITIONS, C, PR PRESENTATIONS AND AWARDS ® pecyded Paper reciation to H. Odell "Fuzzy" Minnix for 1, Resolution of App His Service as Chairman of the Board of Supervisors during 1993. Presentation by the Roanoke Valley Resource Authority. 2. (John Hubbard, Chief Executtve Officer) D. NEW BUSINESS 1, Authorization to Execute a Performance AEstabl'shment Hanover Direct, Inc. for the Relocation and of Certain Industrial Facilities on Hollins Road. (Timothy Gubala, Economic Development Director) 2, Appropriation and Donation of Funds io t for RHoll ns County Industrial Developn mic Development Director) Road. (Timothy Gubala, Eco 3, Authorization to Execute a Performance AEstabl'shment Hanover Direct, Inc. for the Relocation and of Certain Industrial Facilities in tmic Development Industrial Park. (Timothy Gubala, Econo Director) 4, Appropriation and Donation of Funds t for Ja koSm th County Industrial Development Authority Industrial Park. (Timothy Gubala, Economic Development Director) uest for Authorization to Execute a Mutual Agreement 5. Req with the City of Roanoke for Use & Re scue Chle~ is Control System. (Tommy Fuqua, Fir ort for Amendments to the (,, Request for Resolution of Supp Treasurer) Bankruptcy Code. (Alfred C. Anderson, County ~, Request for Adoption of Proposal to Myers C Stres stant As County Decal Enforcement. , . (Don a Administrator) g, 1994 Appointments Commissions and Administrator) of Board Members to Committees, Boards. (Elmer C. Hodge, County 9, Request for Adoption of Resolution In Co ~nect T ~o by the Community Development Blo ec oGran Gubala, Economic Development Dir ) a, Approval of Business and Enrtlfication Plan b, Approval of Fair Housing C c, Approval of Residential Anti-Displacement and Relocation Assistance Plan E. F. G. H. 10. Request to Appropriate $400,000 to the 1 Scant County Services Budget. (Don Myers, Assi Administrator) REQUESTS FOR WOE SESSIONS REQUESTS FOR PUBLIC HEARINGS FIRST READING OF ORDINANCES 1, Ordinance Authorizing the Acquisitione of CE fforde Craig, Construct the South Transmission Lin Utility Director) SECOND READING OF ORDINANCES 1, Ordinance Amending and Reenacting Sectan ible Per oral Due and Pavable of Article xat neof the Roanoke County Pro a of Chapter 21, T_~ Code Concerning Elimination of ProrationCommissioner Certain Situations. (R. Wayne Compton, 3 of the Revenue) I. J• APPOINTMENTS CONSENT AG= A ~' ~~~ I,,ISTED ~ gO~tD TO BE ROUTINE ~D ARE CONSIDERED BY THE WII.L BE ENACTED BY ONE RESOLUTION IN S D SAD, OR FORMS LISTED BELOW' ~ DDI ~OMOTHE CONSENT THAT ITEM WII,I, BE REMOVE AGENDA AND W~L BE CONSIDERED SEPARATELY. CONSENT AGENDA K. L. royal of Minutes for November 16, 1993, November 1. APP 17, 1993 and November 30, 1993. 2, Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121. 3, Request for Approval of a Raffle Permit from the Cave Spring High School PISA. 4, Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village -Section IV. 5, Request for Acceptance of Orlando Avene and inton the Circle, Orlando Court and Bole~ack Boul S stem. Virginia Department of Transportation Secondary y REPORTS AND INQ~ES OF BOARD MEMBERS CITIZENS, C011,IMENTS AND COr~Il12iJNICATIONS 1. Citizens from Plymouth Drive have requesri oah Ba tist regarding traffic entering and leaving Shena P Church Property. 4 M, REPORTS 1, General Fund Unappropriated Balance 2, Capital Fund Unappropriated Balance 3, Board Contingency Fund 4, Statement of Revenues and Expenditures as of November 30, 1993. 5, Report on Proposed Schedule for 1994 ISTEA Grant Application Process. (,. Report on Fire and Rescue Reaction/Response Times for November 1993. N, EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A O. CERTIFICATION OF EXECUTIVE SESSION P. ADJOtrRNMENT 5 C~ - i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANO~Y lUNT 19A9D4MINISTRATION CENTER ON TUESDAY, JANU RESOLUTION 11194-1 OF APPRECI~ATAN DURING 1993E "FUZZY" MINNIX FOR HIS SERVICE AS CHAT WHEREAS, H. Odell "Fuzzy" Minnix served as Chairman of the Roanoke County Board of Supervisors during 1993; and WHEREAS, during Mr. Minnix's term as Chairman, the County of accomplishments, including: achieved a variety Landfill ° Dedication °ol de waste fac 1 t es for the Roanoke Valley to provide s for the next 70 years; o Completion of the dam at Spring Hollow Reservoir which will provide drinking water for the citizens of Roanoke County well into the next century; o Purchase of and move to a new Administration Center, thus the need for additional rented space, as well as avoiding ublic; providing more efficient service to the p Survey Study after a year of o Implementation of a Salary increasing the no salary increases, thus substantially reatly improv- County's ability to retain employees and g ing the morale of staff; and o Recruitment of new lnc~ W ich willtpro v de substantial including Hanover Dire new jobs and tax revenue for the entire Valley. WIiEREAS, Mr. Minnix also worked diligently during his term to and to promote represent all the citizens of Roanoke County regional projects which would benefit all the residents of the Roanoke Valley. that the Board of Supervisors NOW, THEREFORE, BE IT RESOLVED, of Roanoke County, Virginia, does hereby extend its deepest a reciation to H. ODELL "FUZZY" MIr1IdI% for his service as Chairman Pp during 1993 and for his belief in democracy and participation by citizens in local government. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Board of Supervisors Roanoke County cc: File reciation File Resolutions of App D. Keith Cook, Director, Human Resources ACTION NO. "~ ITEM NUMBER ~~ `^ AT A REGIILAR MEETING OF T OAN~ ~ COIINTY IIADMINISTRATION CENNTER COUNTY, VIRGINIA HELD AT THE R January 11, 1994 MEETING DATE: AGENDA ITEM: Presentation from the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: John Hubbard, Chief Executive Officer for the Roanoke Valley Resource Authority, has requested time on the agenda to express hin appreciation to the Board ° its construction their leadership siting the new landfill and Elmer C. Hodge ' County Administrator --------------------- VOTE ACTION No yes Abs owed ( ) Motion by: Edd Appr y Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens AT A REGULAR MEETING OF THE BOARDCOOFIINT~P ADMINISTRATION CENTER ON ~ VIRGINIA, HELD AT THE ROANOJ~UARY 11, 1994 TIIESDAY, RESOLIITION 11194-2 AIITHORIZING THE E%ECIITION OF A PERFORMANCE AGREEMENT WITH HANOVER DI- RECT, INC. AND THE ROANORE COUNTY INDIISTRIAL DEVELOPMENT AIITHORITY WHEREAS, the County of Roanoke and the Industrial Development Authority desire to promote and encourage the economic development by the of Roanoke County, Virginia, and the Roanoke Valley recruitment of new industry for the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, the Company desires to support these economic development efforts of the County and the Authority by relocating and establishing its corporate facilities in the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That the execution of a performance agreement with Hanover Direct, Inc. and the Roanoke County Industrial Development Authority for the relocation and establishment of certain industri- al development facilities in Roanoke County is hereby authorized and approved; and all actions taken by the officers and agents of the County in connection with this transaction are ratified and confirmed. 2. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 1 J ~ 3, That this resolution shall take effect immediately. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Nickens, Minnix NAYS: None ABSTAIN: Supervisors Johnson, Eddy A COPY TE5TE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File County Attorney Paul M. Mahoney, Timothy W. Gubala, Director, Economic Development 2 ACTION NO. ..... ~' t ITEM NO. 1 GULAR MEETING OF THE BOARD OCOUNTY RADMINISTRAT ON CE TER AT A ~ HELD AT THE ROANOKE COUNTY, VIRGINIA, January 11, 1994 MEETING DATE• reement DA ITEM:• Authorization to eCtecInc.afor rthe Relocation and AGEN `„pith Hanover Dir Establishment of Certain Industrial Facilities in Roanoke County n zw z td U.~,.~~ COUNTY ADMINISTRATOR' S COMMENTS : ~ ~,K ~:-rr~'~ EXECUTIVE SUMMARY ations of This Performance Agreementthe scrpbes the mutual oblig In ex ansion and establishmenC on the parties with respect to rehousing and distribution facilities of Hanover Direc , wa Roanoke County. BACKGROUND' otiated a performance agreement between County staff has neg Industrial Development Authority the Roanoke County and Hanover Direct, Inc. (the the County, Authority") ations of the parties ("Roanoke County an to expand its " with respect to the mutual oblig These Company ) concerning inducement incentives for the Comp oals to be ehousing and distribution facs~~ ntsand employmentugty• chieve war will a obligations include certain rove accomplished by the Company in order that the County on its investment of public funds from increased tax a return g ears. revenues within three ( ) Y SUMMARY OF INFORMA,TION• ro riation of reement provides for With pt ese funds the This Performance Ag Authority. public funds to the Roanoke County an .s roposed shall acquire 15 acres of re es to the Comptaye Rpute 60 Authority certain road Hollins Road and shall alsond agreesllto undertake goad site. The County ovements to Hollins Road within the Six Year Secon ary impr Plan. e Company agrees to achieve certain investment an Th 1 '~_L eriods. If the Company fails oals within certain time p and employment g oals, then it shall reimburse the Coun ended, to achieve these g a ootion of the public funds exp oals. Authority P an 's g Roanoke County ercentage of completion of the Comp Y depending upon the p Authority shall convey the real estate to The Roanoke County if the Company achieves its investment and the Company at no cost, 3 ears. employment goals within three ( ) Y FISCAL IMPACTS• ro riation and This Performance Agreement requires the app P ublic funds from the Unappropriated Balance to the donation of P This appropriation will be accomplished Roanoke County Authority. It also requires the reaRlo d Plan by separate action of the B~ thin the Six Year Secondary of priorities and funding ALTERNATIVES• erformance • authorize the execution °f Authority; or the The Board may an and the Roanoke County reement. Agreement with the Comp Y Board may decline to authorize the execution of this ag STAFF RECOMMENDATION: consider the It is recommended Resolut ongoard favorably adoption of the attached Respectfully submitted, Paul M. Mahoney County Attorney Vnt'P_ Ac~- Approved ( ) Denied ( ) Received ( ) Referred to _~ general\perfocm•a8* Motion by 2 No Yes Eddy Johnson Kohinke Nickens Minnix ~-i MEETING OF THE BOARD OF SUPEDMINISTRATIONACENTER ONTY, AT A REGULAR VIRGINIA, HELD AT THE ROANOKE COUNTY 1994 TUESDAY, JANUARY 11, RESOLUTION AUTHORIZNTG WITH HAND ER DIRECTl, PERFORMANCE AGREEME INC. AND THE ROANOKE COUNTY INDUSTRIAL DEVEL OPMENT AUTHORITY S the County of Roanoke and the Industrial Development y1HEREA , esire to promote and encourage the economic development Authority d by the Roanoke County, Virginia, and the Roanoke Valley of in order to recruitment of new industry for the Roanoke Valley, increased employment and corporate investment in the provide for County; and EAS this increased employment and investment constitutes WHER blic purpose for the expenditure of public funds, and a valid pu REAS, the Company desires to support these economic WHE b relocating development efforts of the County and the Authority Y and establishing its corporate facilities in the County. EREFORE, BE IT RESOLVED by the Board of Supervisors of NOW, TH Virginia, as follows: Roanoke County, reement with 1, That the execution of a performance ag 'rect Inc. and the Roanoke County Industrial Development Hanover Di - 't for the relocation and establishment of certain industry Authors y is hereby authorized al development facilities in Roanoke County icers and agents of and approved; and all actions taken by the off in connection with this transaction are ratified and the County confirmed. That the County Administrator is authorized to execute 2• u on form said performance agreement on behalf of the County, P approved by the County Attorney. 1 ~~ 1 3, That this resolution shall take effect immediately. general~perfo[mag.rso t J x-~` ~ AT A REGIILAR MEETING OF THE BOARDCOOF~STUY ADMINISTRATION CCENTER NYC VIRGINIA, HELD AT THE ROAN J~ANIIARY 11, 1994 MONDAY, RESOLIITION 111-3 APPROPRIATING AND DONATING PIIBLIC g~Dg TO THE ROANORE COUNTY INDIISTRIAL DEVELOPMENT AIITHORITY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, and the Industrial Development Authority of Roanoke County ("Roanoke County Authority") desire to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the recruitment of new industry for the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, the County desires to support these economic development efforts of the Roanoke County Authority by donating ublic funds to the Authority in accordance with the provisions of P § 15.1-511.1 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Virginia, as follows: Roanoke County, 1, That the sum of $190,000 is hereby appropriated and donated to the Industrial Development Authority of Roanoke County. That this appropriation of public funds is made from the County's unappropriated balance. 2, That this appropriation and donation to the Roanoke County Authority is made for the following economic development purposes: 1 e a, Complete the acquisition of fifteen (15) acres of al estate on the west side of State Route 601, Hollins Road, from re artment Village Corporation; and the Friendship Manor Ap b, To extend water lines to this site and an adjoining parcel of real estate. 3, That the appropriate officers or agents of the County are be hereby authorized and directed to take such actions as may all and necessary to accomplish the purposes of this resolution, s taken by such officers and agents in connection with this action transaction are hereby ratified and confirmed. 4, That this resolution shall take effect immediately. d On motion of Supervisor Kohinke to adopt the resolution, an carried by the following recorded vote: Supervisors Kohinke, Nickens, Minnix AYES: NAYS: None ABSTAIN: Supervisors Johnson, Eddy A COPY TESTE: ~~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc; File Director, Economic Development Timothy W. Gubala, Diane D. Hyatt, Director, Finance 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BO O~ COUNTY RADMINISTRATION CENTER COUNTY, VIRGINIA, HELD AT THE ROAN 1994 MEETING DATE: January 11, AGENDA ITEM: Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority ~~ lr ~'I/74;Z~-~s COUNTY ADMINISTRATOR'S COMMENTS: c{~~ ~1~-. ~ EXECUTIVE SUNIl~iARY : ro riation and donation of $190,000 of public This is an aPP P Industrial Development Authority. funds to the Roanoke County BACKGROUND' An economic development prospect bution facil ties1toeRoanoke relocating its warehousing and distri Count This prospect has requested certain incentives to relocate y This appropriation and its facilities to the Roanoke Valley. Industrial donation of public finds to the Roanoke Counwill allow the Development Authority ("Roanoke County Authority") oanoke County Authority to undertak thistarospect to the oRoanoke R the relocation of P in accomplishing Valley. ervisors has previously approved an The Board of Sup urchase fifteen (15) acres from appropriation of $272,500 to P oration. Friendship Manor Apartment Village Corp SUMMARY OF INFORMATION' to • Authority requires County funding The Roanoke County ur oses• accomplish the following p P 1 Extend water line along Hollins Road to the Friendship ) Manor site and to an adjoining parcel of real estate at an estimated cost of $180,000; and 15 acres from 2) Complete the acquisition of fifteen costs that have Friendship Manor, pay for closing resulted from the real estate transaction at an estimated 1 ~-~ CO5t Of $10,000. Section 15.1-511.1 of the State Code authorizes the emuproper ~~ lend or advance in any manner that to it mcreated by it, funds~or other county property" to any authority including the IDA. FISCAL IMPACTS' An a propriation and donation ofd $galance. to the Roanoke p from the Unappropriate County Authority STAFF RECOMMENDATION: It is recommended that the Bri tion ofS public ofunds to ath consider the appropriation and do Roanoke County Authority. Respectfully submitted, ,-~ ~. ~~. Timothy W. Gu ala Director of Economic Development Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by general\idafunds•fm Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 -~ AT A REGULAR MEETING OF THE BOARD OOiNSTYpADMINISTRATIONACENTER ONTY, VIRGINIA, HELD AT THE ROANO~ANUARY 11, 1994 MONDAY, RESOLUTION APPROPRIATINGA AND ~LppMENT AUTHO IR TyDS TO THE ROANOKE COUNTY INDUSTRI Virginia, WHEREAS, the Board of Supervisors of Roanoke County, and the Industrial Development Authority of Roanoke County "Roanoke County Authority") desire to promote and encourage the ( mic development of Roanoke County, Virginia, and the Roanoke econo Valley by the recruitment of new industry for the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, the County desires to support these economic Authority by donating development efforts of the Roanoke County ublic funds to the Authority in accordance with the provisions of P § 15.1-511.1 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That the sum of $190,000 is hereby appropriated and donated to the Industrial Development Authority of Roanoke County. That this appropriation of public funds is made from the County's unappropriated balance. 2, That this appropriation and donation to the Roanoke County Authority is made for the following economic development purposes: 1 ~-a a, Complete the acquisition of fifteen (15) acres of real estate on the west side of State Route 601, Hollins Road, from the Friendship Manor Apartment Village Corporation; and b, To extend water lines to this site and an adjoining parcel of real estate. 3 , That the appropriate officers or agents of the County are be hereby authorized and directed to take such actions as may all and necessary to accomplish the purposes of this resolution, ctions taken by such officers and agents in connection with this a transaction are hereby ratified and confirmed. 4, That this resolution shall take effect immediately. general~donate.$SS 2 ~ `" AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT TUESDAY, JANUARY 11p~19948TRATION CENTER ON RESOLIITION 11194-4 AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT WITH HANOVER DI- RECT, INC., THE BOTETOURT COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY, AND TH8 ROANORE COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY WHEREAS, the County of Roanoke, the Botetourt County Industri- al Development Authority, and the Roanoke County Industrial Development Authority desire to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the recruitment of new industry for the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, the Company desires to support these economic development efforts of the County and the Authorities by relocating and establishing its corporate facilities in the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Hanover Direct, Inc., the Roanoke County Industrial Development Authority, and the Botetourt County Industrial Development Authority for the relocation and establishment of certain industri- al development facilities in the Jack Smith Industrial Park is hereby authorized and approved; and all actions taken by the 1 officers and agents of the County in connection with this transac- tion are ratified and confirmed. 2. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 3. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Develoment 2 i ACTION NO. ,,~ ,.. ITEM NO. REGULAR MEETING OF THE BOARD CONY RADMINISTRAT~ON C LATER AT A COUNTY, VIRGINIA, HELD AT THE ROANO January 11, 1994 MEETING DATE' reement DA ITEM:' Authorization to Execute afor rthe Relocatio esaat AGEN ~„iith Hanover Direct, Inc. Establishment of Ce try 1 Pa k trial Faciliti the Jack Smith Indus COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: ations of This Performance Agreement der location and establishmenct on the parties with respect to the usin and distribution facilities of Hanover Direct, In wareho g the Jack Smith Industrial Park. BACKGROUND' otiated a performance agreement between County staff has neg Industrial Development Authority the Roanoke County the Botetourt County Board of the County, puthority")- ("Roanoke County Supervisors"), the Botetourt County "Botetourt County Botetourt County Authority )- Supervisors ~~ ~~ with respect to the mutual Industrial Development A Cher Company ) ucement incentives for the and Hanover Direct, Inc. obligations of the parties concerning ind locate its warehousing and distribution facilities in Company to re ations include certain lished by the Company the Jack Smith Industrial Paoals to be accomp investment and employment g that the County will achieve ue a With n threen(3)tYears in order public funds from increased tax reven SUMMARY OF INFORMATION' ro riation of reement provides for an aPP P This Performance Ag Authority. With these funds the public funds to Author ty shallnacquire 15 acres of real estate in Roanoke County the Jack Smith Industrial Park• ieve certain investment and The Company agrees to ach eriods. If the Company fails employment goals within certain time p 1 -~ these goals, then it shall rs ~ onion of the public to achieve Authorities and Countie P letion of the Botetourt Countydepending upon the percentage of comp funds expended, Company's goals. Authority Authority and Botetourt County if the The Roanoke County an at no cost, shall convey the i s investment a d employment goals within three Company achieve (3) years. FISCAL IMPACTS' ro riation and • reement requires the app P This Performance Ag ro riated Balance to the ublic funds from the ~o r atlon may be accomplished donation of P Authority. This app P Roanoke County by separate action of the Board. ALTERNATIVES' The Board may authorize the Agreement; or the Board may decline this agreement. to a thorize the executionnof STAFF RECOMMENDATION: consider the It is recommended PerformanceoAgreement ably adoption of the attached uPSnectfully submitted, Paul M. Mahoney County Attorney Vnt2 ACt - Approved ( ) Denied ( ) Received ( ) Ref erred to ~-- Motion by general~peijortnjcs 2 No Yes Abs Eddy Johnson Kohinke Nickens Minnix ~-3 MEETING OF THE BOARD OF SUPEARMINISTRATIONACENTER ONTY, AT A REGULAR VIRGINIA, HELD AT THE ROANOKE COUNTY TUESDAY, JANUARY 11, 1994 RESOLUTION AUTHORIZING THE g~OVER DIRECT, PERFORMANCE AGREEMENT WITH _ INC., THE BOTETOUR D THE ROANOKETCOUNTYEINDUS- MENT AUTHORITY, AN TRIAL DEVELOPMENT AUTHORITY Industri- WHEREAS, the County of Roanoke, the Botetourt County Industrial al Development Authority, and the Roanoke County t Authority desire to promote and encourage the economic Developmen ent of Roanoke County, Virginia, and the Roanoke Valley by developm in order to the recruitment of new industry for the Roanoke Valley, for increased employment and corporate investment in the provide County; and EREAS, this increased employment and investment constitutes WH ublic purpose for the expenditure of public funds; and a valid p S the Company desires to support these economic WHEREA , relocating development efforts of the County and the Authorities by and establishing its corporate facilities in the County. THEREFORE, BE IT RESOLVED by the Board of Supervisors of NOW, Virginia, as follows: Roanoke County, reement with 1. That the execution of a performance ag Direct, Inc., the Roanoke County Industrial Development Hanover uthority, and the Botetourt County Industrial Developmen A orit for the relocation and establishment of certain industri- Auth Y evelo ment facilities in the Jack Smith Industrial Park is al d p the eb authorized and approved; and all actions taken by her Y 1 ']~-3 officers and agents of the County in connection with this transac- tion are ratified and confirmed. 2, That the County Administrator is authorized to execute said erformance agreement on behalf of the County, upon form P the County Attorney. approved by 3, That this resolution shall take effect immediately. general~performag.jcs 2 ,~., A REGULAR MEETING OF THE BOARD OF S YPER~VMIS~18TRATION CENTS oNY, AT VIRGINIA, HELD AT THE ROAN JANUARY 11, 1994 TUESDAY, RESOLUTION 11194THEAROANOREACOUNTYNINDIISTRIAL PUBLIC FUNDS TO DEVELOPMENT AUTHORITY _ S the Industrial Development Authority of Roanoke and the Industrial Development WHE'REA , County Authority") County ( Roanoke thority of Botetourt County desire to promote and encourage the Au and the economic development of Roanoke County, Botetourt County, oanoke Valley by the recruitment of new industry for the Roanoke R orate ent and core Valley, in order to provide for increased employm and Botetourt County; and investment in Roanoke County WHEREAS, this increased employment and investment constitutes valid public purpose for the expenditure of public funds; and a WHEREAS, the County desires to support these economic velo ment efforts of the Roanoke County Authority by encouraging de P e establishment of industrial facilities in the Jack Smith th dustrial Park and by donating public funds to the Roanoke County In uthority in accordance with the provisions of § 15.1-511.1 of the A Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Virginia, as follows: Roanoke County, ro riated and app P 1, That the sum of $99,189 is hereby donated to the Industrial Development Authority of Roanoke County. hat this appropriation of public funds is made from the County's T unappropriated balance. 1 ~~ 2. That this appropriation and donation to the Roanoke Count Authority is made for the purpose of acquiring 15 acres of Y real estate from the Roanoke Valley Development Corporation in the Jack Smith Industrial Park. 3 , That the appropriate officers or agents of the County are be hereby authorized and directed to take such actions as may and all necessary to accomplish the purposes of this resolution, tions taken by such officers and agents in connection with this ac transaction are hereby ratified and confirmed. 4, That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy AYES: NAYS: None A COPY TESTE: `~. .~ Mary H. llen, Clerk Board of Supervisors Roanoke County cc: File Economic Development Timothy W. Gubala, DirectoFinance Diane D. Hyatt, Director, 2 ACTION NO. ITEM NO. EGULAR MEETING OF THE BOARD OCOUNTY RADMINISTRAT ON C LATER AT A R COUNTY, VIRGINIA, HELD AT THE ROp,NOKE 1994 MEETING DATE' January 11, A propriation and Donationmoe t Authoritye for nt e AGENDA ITEM: County Industrial Develop Jack Smith Industrial Park a~f~,,~. COUNTY ADMINISTRATOR' S COMMENTS : j~~~ `,~1,~ 4, ~J r EXECUTIVE SUMMARY: ro riation and donation of public funds to the This is an aPP P. Roanoke County Industrial Development Authority. BACKGROUND' • omic development prospect has, on facil ties1toeRoanoke An econ and distribute relocating its warehousing in the "Jack Smith Industrial Park." County and Botetourt County ect has requested certain i ace roe riation and donation This prosp This PP P facilities to ds to nthe Roanoke County Industrial Development of public f Authority") will allow the Roanoke Authority ("Roanoke County uthority to undertake certain,~c to assistlin accomplishing County A County Industrial Develop ospectuttoo the Roanoke Valley. the relocation of this p gU~ip,RY OF INFORMATION' funding to • Authority requires County The Roanoke County 5 acres of real estate in the ~~ oration for $191, 962. PThis acquire 1 Development Corp Industrial from the Roanoke Valley ally with the Botetourt County ears and cost will be shared eq and will be paid over three ( ) Y Development Authori3~- ercent interest. financed at three ( ) P 'on 15.1-511.1 of the State Cod atuto° it may seemuproper Sects manner th it, 'give, lend or advance r erty" to any authority created by funds or the IDA unty p P including 1 ~-~ FISCAL IMPACTS' ro riation and donation of $9 Ce189 to the Roanoke County An app P ro riated Balan Authority from the Unapp P STAFF RECOMMENDATION: ervisors favorably It is recommended that the Board of up o riation and donation of public funds to the consider the a Authority. Roanoke County submitted, Respectfully ti~f~~ ~~~,~~~ C~-J Timothy W. Gub la Director of Economic Development Action Approved ( ) Denied ( ) Received ( ) Referred to ~--- Motion by general\idafunds•Jc~ Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ~-y EETING OF THE BOARD OF SUPERVINI~RATI~N~E~ER ONTY, AT A REGULAR M COUNTY ADM VIRGINIA, HELD AT THE ROANO ANUARY 11, 1994 TUESDAY, RESOLUTION APPROPRIATCNGN P,Y D ND STRIAE DEVEL- FUNDS TO THE ROp,NOKE OPMENT AUTHORITY of Roanoke WHEREAS, the Industrial Development Authority elo went "Roanoke County Authority") and the Industrial Dev P County ( e the hority of Botetourt County desire to promote and encourag Aut and the onomic development of Roanoke County, Botetourt County, ec for the Roanoke Roanoke Valley by the recruitment of new industry orate to ent and corp Valley, in order to provide for increased emp Y~- and investment in Roanoke County and Botetourt County; AS this increased employment and investment constitutes WHERE , lic urpose for the expenditure of public funds; and a valid pub P the County desires to support these economic WHEREAS, efforts of the Roanoke County Authority by encouraging development 'shment of industrial facilities in the Jack Smith the establi Park and by donating public funds to the Roanoke County Industrial 'n accordance with the provisions of § 15.1-511.1 of the Authority 1 Code of Virginia. ervisors of NOW, THEREFORE, BE IT RESOLVED by the Board of Sup Roanoke County, Virginia, as follows: hat the sum of $99x189 is hereby appropriated and 1. T to the Industrial Development Authority of Roanoke County. donated ro riation of public funds is made from the County's That this app P unappropriated balance. 1 h ~~ ,~r.'s*~~. That this appropriation and donation to the Roanoke 2• 15 acres of ur ose of acquiring County Authority is made for the p P from the Roanoke Valley Development Corporation in the real estate Jack Smith Industrial Park. ents of the County are 3 , That the appropriate officers or ag be b authorized and directed to take such actions as may all here y and ecessary to accomplish the purposes of this resolution, n aken by such officers and agents in connection with this actions t transaction are hereby ratified and confirmed. 4, That this resolution shall take effect immediately. general\dona[e.jcs 2 ACTION # 11194-6 ITEM NUMBER +~ ' `~ AT A REGULAR ELD AT THE ROANOKEACOUNTY ADM NISTRAT ON CENTERS COUNTY, VIRGINIA MEETING DATE: January 11, 1994 SUBJECT: Mutual Agreement with Roanoke City for Use of Opticom Traffic Control System COUNTY ADMINISTRATOR' S COMMENTS : ~~,~"'r't~ BACKGROUND' Staff was advised in the spring of last year by the Virginia Department of Transportation that an Opticom Traffic Control System would be installed on select traffic lights in South Roanoke County. The primary reason for installing this system was to enhance the Emergency Medical Services system's transports to hospitals. An Opticom system allows emergency vehicles to control traffic signals when operating under emergency conditions. Strobe-like emitters are installed on emergency vehicles which transmit signals to receivers on the traffic lights. The traffic signal will then change to green for all lanes of traffic in the direction that the emergency vehicle is approaching. This will increase our safety factor at intersections since our vehicles will not have to go against a red light. Further, a decrease in response times may be noted since the vehicles will not have to come to a stop at each red light. SUMMARY OF INFORMATION: VDOT has proceeded with the installation of the system at no cost to Roanoke County. Department has purchased and installed six primary response vehicles for theurchased~ stations. These emitters were p department budget. of the fixed portion The Fire and Rescue vehicle emitters on gyring and Clearbrook out of the current The City of Roanoke began installing the Opticom System several years ago and now has over 80 intersections in their system. Total utilization of the city and county system can be better realized through a mutual agreement to use the system on a valley-wide basis. A legal agreement must be executed that specifically gives other jurisdictions the authority to utilize the Opticom System. This agreement will specifically authorize Roanoke County vehicles to use the City's system within the City limits, and City vehicles to use the County's system within county boundaries. This will increase our safety factor and decrease our liability exposure while operating emergency vehicles valley wide. ~-5 FISCAL IMPACT' No foreseen impact. An exception may be if the maintenance cost of the systems was charged to each agency on a per use percentage. Staff recommends that each locality be responsible for the maintenance cost of their system and extend the use of the county system to the City of Roanoke without cost. STAFF RECOMMENDATION: Staff recommends that county agreement that permits mutual use by all emergency vehicles in both legal staff prepare and execute an of county and city Opticom Systems localities. SUBMITTED BY: ~/' ~ /4-- T. C. Fuqua Chief APPROVED: ~ ~~~ Elmer C. Hodge, Jr. County Administrator ----------------------------------- ACTION VOTE Approved ( ~ Motion by: H. Odell "Fuzzy" No Yes Abs Denied ( ) Minnix to approve Eddy x Johnson x Received ( ) Kohinke x Referred Minnix x To Nickens x cc: File T. C. Fuqua, Chief, Fire & Rescue Paul M. Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGCENTER OONDTUESDAY,RJANUARYCi1NT1994MINISTRATION RESOLUTION 11194-7 REQUESTING THE CONGRESS OF THE UNITED STATE $ CO ~ i~ 1330,~RELA ING OTO OF 1978, 11 U. LOCAL GOVERNMENT REVENUE SOURCES WHEREAS, the Second, Third and Ninth Circuit Courts of Appeal have applied the automatic stay, contained at 11 U.S.C. §362, as prohibiting the perfection of tax liens by local governments for delinquent ad valorem taxes or non-ad valorem special assessments on real property which are subject to bankruptcy proceedings; and WHEREAS, the balancing of policy considerations made by the United States Congress when drafting the Bankruptcy Code of 1978, 11 U.S.C. §101-1330, and the interpretations made by the various federal courts have provided greater protection for debtors, as against the interests of creditors, including Roanoke County, and the perceived inequitable bargaining positions held between debtors and creditors; and WHEREAS, there is merit in reconsidering this balance in circumstances where a local government is a creditor for unpaid taxes or non-ad valorem special assessments; and WHEREAS, the application of the automatic stay results in great delay to local governments of the receipt of ad valorem taxes or non-ad valorem special assessments and causes severe hardship to the local governments, in forecasting and funding local government activities and responsibilities; and WHEREAS, the application of the automatic stay to ad valorem taxes or non-ad valorem special assessments which are validly 1 levied after the filing of a bankruptcy petition and otherwise due and payable may prevent collection pursuant to the state law provisions contained in Section 58.1 of the Code of Virginia; and WHEREAS, the United States District Courts have interpreted 11 U.S.C. §363 to authorize the sale of real property which is subject to an ad valorem tax or non-ad valorem special assessments delinquency free and clear the appropriate tax lien, with the result that secured tax liens created prior to the filing of a bankruptcy petition are reclassified as priority unsecured loans. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: The Congress of the United States is requested to make one or all of the following changes to the Bankruptcy Code of 1978, 11 U.S.C. §101-1330: 1. Exempt local government revenue sources, such as ad valorem taxes or non-ad valorem special assessments, from the operation of the Bankruptcy Code of 1978, 11 U.S.C. §101-1330; and/or 2. Exempt all collection methods available to local governments under state law from the operation of the automatic stay contained at Section 362 of the Bankruptcy Code of 1978 and/or the statutes of any other state which would be negated by the decision of a federal bankruptcy court; and/or 3. Prevent the application of the automatic stay contained in Section 362 of the Bankruptcy Code of 1978 to any and all local government revenue sources, such as ad valorem taxes or 2 non-ad valorem special assessments, levied after the filing of the bankruptcy petition. BE IT FURTHER RESOLVED that copies of the resolution be sent to the President of the United States, to the President of the United States Senate, to the Speaker of the United States House of Representatives, to Senator John Warner, to Senator Charles Robb, to Representative Bob Goodlatte and to Representative Rick Boucher. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: .~d G2,~-eel Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable Bill Clinton, President, United States The Honorable Al Gore, President, U. S. Senate The Honorable Thomas Foley, Speaker, U. S. House of Representatives The Honorable John Warner, U. S. Senate The Honorable Charles Robb, U. S. Senate The Honorable Bob Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives The Honorable Alfred C. Anderson, Treasurer, Roanoke County Paul M. Mahoney, County Attorney ~3 Page 1 of 2 ACTION N0 . ITEM NUMBER ~ - ~p ING OF' THE BOARD OF SUPERVISORS OF ROANOKE AT A REGULAR MEET CO~Jrpry, VIRGINIA HELD AT THE ROANOKE CONY p,DMINISTRATION CENT MEETING DATE: January 11, 1994 RESOLUTION REQUESTING THE INGRESS OF '~ ~ITIDTING 'I'O AGENDA ITEMS: Y CODE OF 1978, 11 U.S.C. §101-1330, RELA Tp AMEND THE BANKRUPTC LpCAL GOVERNMENT REVENUE SO(JRCES Cp~ry ppN1INISTRATOR' S CpMN1ENTS SUMMARY OF I~'ORMATION: Chapter 7: of bankruptcy filing, available Chapter 7 is the most comron type of bankruptcy where to individuals and businesses. This is the type and the court is the debtor's liabilities far outweigh its assets, ere to distribute available assets to~eed~ or;sratt rney) ' tosual th for anyone but a secured creditor (an u tc Chapter 7 also is known get 10U~ payment from a chapter 7 bankr P Y• as a liquidation bankruptcy- Bankruptcy law provides that ply please note the" ONE YEAR Rable.without penalty after one yeaable. property taxes that are last ICY tition is filed are discharg before the date that the bankruptcy Pe ,rarp~L $22,806.67 Number of Cases filed. 36 C~pter il: ies that expect to remain in business. It C~pter 11 is for companrtunitY to postpone payments to creditors offers a company the °pp° to obtain necessary goods and earn operating revenue while continuing ter 11, a company will rank creditors, then and services. In chap propose through a plan of reorganization how the creditors are to paid off . TarAL $62,492.70 Number of Cases filed. 18 C~pter 13: ro rietorships. It C~pter 13 is available to individuals or sollap of r~rganization. also offers repayment to creditors through a p and this laps should propose payment of taxes at i00~, C~pter 13 p should include penalties and interest. Number of Cases filed. 23 ;rarer, Number of Cases filed. 77 ~rp,L Exonerations for 1993 Number of Cases Exonerated. 19 ,r~rp,~, $59,114.64 GRAND ~r~, $144,414.01 ,rarAL $9,580.32 ~~- lv page 2 or 2 ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF TAO ~ O~ySUpppMNIS'TR TTOIONRCENTER CONY, VIRGINIA HELD AT THE RO MEETING DATE: January 11, 1994 RESOLUTION REQUESTING THE CONGRESS OF 'T~ ~IT~TING TO AGENDA ITEMS: ®101-1330, RF~~A TO AMEND THE~B~ RR~E U ~SOQR 1978 , 11 U . S .C. IIJCAL GOVE~ STAFF RECON1MEdQDATION Respectfully Sub~tt~ by Alfred C. Anderson County Treasurer ACTION Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Appr v by. Elmer C. Hodge County Administrator Eddy Johnson Kohnike Minnix Niclcens VOTE No Yes Abs -~a AT A REGULAR MEETING OF THE BOR ANOKESCOUNTYSADMINISTRATION COUNTY, VIRGINIA, HELD AT THE JANUARY 11, 1994 CENTER ON TUESDAY, RESOLUTION REQUE AME D THE BANKRUPTCY CODETOF UNITED STATES TO RELATING TO LOCAL 1978, 11 U.S.C. §101-1330, GOVERNMENT REVENUE SOURCES EREA5, the Second, Third and Ninth Circuit Courts of Appeal ~ 362, as have applied the automatic stay, contained at 11 U.S.C. § local governments for prohibiting the perfection of tax liens by ent ad valorem taxes or non-ad valorem special assessments delinqu s; and roceeding on real property which are subject to bankruptcy p the WHEREAS, the balancing of policy considerations made by the Bankruptcy Code of 1978, United States Congress when drafting the various 11 U.S.C. §101-1330, and the interpretations made by as federal courts have provided greater protection for debtors, Roanoke County, and against the interests of creditors, including d between debtors the perceived inequitable bargaining positions hel and creditors; and this balance in WHEREAS, there is merit in reconsidering stances where a local government is a creditor for unpaid circum taxes or non-ad valorem special assessments; and HEREA5, the application of the automatic stay results in W reat delay to local governments of the receipt of ad valorem taxes 0 g r non-ad valorem special assessments and causes severe hardship 0 overnment the local governments, in forecasting and funding local g activities and responsibilities; and .~-b to ad valorem WHEREAS, the application of the automatic stay es or non-ad valorem special assessments which are validly tax ied after the filing of a bankruptcy petition and otherwise due lev a able may prevent collection pursuant to the state law and p Y ' ions contained in Section 58.1 of the Code of Virginia; and proves WHEREAS, the United States District Courts have interpreted 1 363 to authorize the sale of real property which is subject U.S.C. § n ad valorem tax or non-ad valorem special assessments to a with the delinquency free and clear the appropriate tax lien, rior to the filing of a result that secured tax liens created p iorit unsecured loans. bankruptcy petition are reclassified as pr Y W THEREFORE, BE IT RESOLVED by the Board of Supervisors of NO , the County of Roanoke, Virginia: The Congress of the United States is requested to make one or f the following changes to the Bankruptcy Code of 1978, 11 all o U.S.C. §101-1330: 1, Exempt local government revenue sources, such as ad from the valorem taxes or non-ad valorem special assessments, ration of the Bankruptcy Code of 1978, 11 U.S.C. §101-1330; ope and/or 2, Exempt all collection methods available to local nments under state law from the operation of the automatic gover contained at Section 362 of the Bankruptcy Code of 1978 and/or stay ated by the the statutes of any other state which would be neg decision of a federal bankruptcy court; and/or 3, Prevent the application of the automatic stay tained in Section 362 of the Bankruptcy Code of 1978 to any and con r all local government revenue sources, such as ad valorem taxes or non-ad valorem special assessments, levied after the filing of the bankruptcy petition. BE IT FURTHER RESOLVED that copies of the resolution be sent to the President of the United States, to the President of the United States Senate, to the Speaker of the United States House of Re resentatives, to Senator John Warner, to Senator Charles Robb, P to Representative Bob Goodlatte and to Representative Rick Boucher. ACTION NO. ITEM NUMBER " AT A REGULAR MEETING OHE ROANOKE COUNTY ADM NI TRATIONROCENTER COUNTY, VIRGINIA HELD AT T MEETING DATE: January 11, 1994 AGENDA ITEM: Enhanced Enforcement of the County Decal Ordinance. COUNTY ADMINISTRATOR' S CO--1'+II'ENTS Recommend adding 1 person to the commissioner's off ro e ~ anA considering the police request during the budget p quarterly report of activity will be presented to the Board. BACKGROUND: Representatives from the Cities ° areo continui.n S to work toward an Vinton and the County of Roanoke, g agreement for regional enfera d our goaleCi 1 to have the agreement participants are supportiv and the necessary ordinances in effect prior to the next decal deadline. As planning for regional en tensei en enforcement of noureown~decal also being given to more in ordinance by County personnel. SUMMARY OF INFORMATION: The Commissioner of the Revenue feels that additional perdecal property tax collections could be realized Tw alternatives for ordinance were enforced more vigorously. addressing this matter have been proposed and are summarized below: Proposal 1 (Exclusively for decal ordinance enforcement) Add one person to the Commissioner's staff specifically for deand enforcement. This p cles thatl arep not inllcompliance awith the identifying both vehi ordinance as well as other fo u this t personc would ebe Harr raged rto tax. The work schedule maximize the opportunity for locating offenders. A significant part of the workday would be spent either before $ AM orlaceer 5The in order to fiadsovei elude lternate weekendsarking p schedule would ANNUAL PROJECTED NET REVENUE $147,200 Estimated annual revenue ersonnel and vehicle ~5 000 Estimated annual cost - p $122,200 Net Annual Increase in Revenue A brief summary of this proposal is attached. J~-~ Proposal 2 (Decal ordinance enforcement is a component of this proposal, public safety being the primary focus) Set up a traffic unit in mall Po as aD part mof t the hbudget oprocessl be brought forward for Y if adopted, it Although the primary emphasis is traffic safety, would offer an excellent e ~ Vef ofm thelnunitlfwouldeCbe otargeted enforcement. The obi enforcement in the areas of: 1, Speed laws. 2. Decal ordinance. 3. Habitual offenders. 4. DUI. 5. Major highways. 6. Parking violations. ANNUAL PROJECTED NET REVENUE Projected: Gross Revenue Cost Net Revenue 1st year $190,285.92 $231,706.40 $(63 642.23, 2nd year 190,285.92 126,643.69 975.88 132 , 57,310.04 3rd ear Y 190,285.92 285.92 190 , 139,624.67 50,661.25 4th year , Total Projected Net Revenue for 4 Year Period $130,193.04 This estimate does noi~ t d at $122,2 Od-increases in revenue from decal enforcement est The actual procedure in both proposals is the same: 1. Locate, identify and record the vehicle suspected of being in violation. 2. Commissioner's office does the necessary research on the vehicle to determine if it is, in fact, in violation. 3. If in violation, the Commissioner's office mails a bill. ALTERNATIVES 1. Add one person to the Commissioner's office. 2, Establish a traffic unit in the Police Department. 3. Consider during the budget process. ~-~ STAFF RECOMMENDATION: Since decal ordinance enforcement is primarily the responsibility of the Commissioner of the Revenue, and since that is the sole objective of Alternative 1, Alternative 1 is recommended. The proposal for a Traffic Unit can be considered during budget discussions. FISCAL IMPACT FOR 1994: $ 9,000 Purchase of vehicle 7,000 Enforcement Clerk (4 months) $16,000 1994 Impact The total cost of oP om tthes proposal 3/19Add ti.onabe fundse from revenues generated fr Unappropriated fund balance will not be needed. Respec ully submitted, Don Myers Assistant Administrator Approved by, Elmer C. Hodge County Administrator ----------------------------------- ------- VOTE ACTION No yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ~ ) Nickens ~-~ Proposal for an Additional Person in the Commissioner's Office The Commissioner f t be realizedh an additional person, the following potential migh o Out-of State plates - Those who live here andarencheaeer. to buy their tags in other states where they p Estimate 200 o People who live herearents)ofornregistrationopurposes. address (generally p Estimate 400 o Companies that are located outside the County, but have employees who bring company vehicles home at night. Estimate 400 o New residents moving into the area who are tardy in registering. Estimate 150 Total 1,150 147,200 Average assessment $128 X 1,150 = $ 2~ Estimated related expense $122,200 Net additional revenue ACTION NO. ITEM NUMBER ~ ' AT A REGIILAR gELDIAT THE ROANORE COUNTY UADMINISTRATION CENTER COUNTY, VIRGINIA MEETING DATE: January 11, 1994 AGENDA ITEM: 1994 Appointments of Board Members Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: to Attached is a list of the 1993 Committee Assignments. At this time, the Board of Supervisors may make any modifications they wish. Many ° should beo made at theeexpirat on of the terms. those appointments Listed below is information about several of the Committees: Liaison to the Vir inia Association of Counties VACo has requested that a member of the governing body be appointed to interact directly with the regional representative on the VACo Board of Directors. The Chairman has served ~n this ointedty for the past three years, but any Board member ma be app Roanoke Valley Economic Development Partnership The Chairman herefore Chad man Leeu Eddy should be appointedhto organization. T this position. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the necessary appointments for calendar year 1994. ~~~ ~ Elmer C. Hodg County Administrator ~_ g ------------------- ---------------------- VOTE ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens ]J-S BOARD OF SIIPERVISORS COMMITTEE ASSIGNMENTS 1993 LEE B. EDDY -- Fifth Planning District Commission (3-year term expires 6/30/96) -- Recycling Advisory Committee EDWARD G. ROHINRE -- Audit Committee 3- ear term expires -- Fifth Planning District Commission ( Y 6/30/95) BOB L. JOHNSON -- Audit Committee 4- ear term expires Roanoke Regional Airport Commission ( Y 2/10/94) ear term -- Total Action Against Pov orintedo Mrs ~ E Dizabeth sStokes as his expires 5/5/94. BLJ aPP designee.) H. ODELL MINNIR -- Clean Valley Council (2-year term expires 6/30/95) fires -- Roanoke Regional Airport Commission (4-year term exp 2/10/95) -- Liaison to tee ECOllomlc Development Partnership (As Chairman) -- Roanoke Vall y HARRY C. NICRENS Cablevision Committee ear term expires -- Court Community Corrections Policy Board (3-y 12/31/94) Board (4-year term expires 8/1/94) -- Social Services Advisory ACTION # A-11194-8.a R-11194-8.b A-11194-8. Item No. AT A REGULAR MEETING OF THE RE OUNTY ADMINISTRATION C LATER COUNTY, VIRGINIA, HELD AT THE ROANO ON TUESDAY, IN ROANOKE, January 11, 1994 MEETING DATE: Development Requ royal of Community AGENDA ITEM: glocksGrant app A. Local Business and Employment Plan B. Fair Housing Certification C. Residential Anti-Displacement and Relocation Assistance Plan COUNTY ADMINISTRATOR' 8 COMMENTS: ~~C~''~'''~'yrtd-?~ ~-_'~'`..~ EXECUTIVE SUMMARY: ur ose of has received a $700, 000 grant for the p P Roanoke County The acceptance of these making improvements to Valley TechPark. lans and funds requires the passage of the aforementioned p certifications. BACKGROUND: the 1992 In accordance with the County's philosophy of leveraging the TechPark project, bond funds as they apply to the Valley artment of Economic Development staff sought from the VirginiadDepa $ 00,00 Community Development Block Grant Housing and Community Development. reheirements are made of the federal level, therefore, certain ~ Among those in order to actually receive said funds. County assage of the following items: requirements are the p ent Plan (attached) identifies p,, The Local Business andandpl~kely to occur through the use of those items necessar In addition, we will identify through the grant funds. response to legal advertisesuntlies coreserve thehconstruction that may provide services, PP needs of the project. requires the County g, The Fair Housing Certification (attachedfor the life of the to take at least one action annually project that affirms our commitment to fair housing. low-moderate C, While the County does not intend to displace any irement income individuals using said CDBG funds, it is a requ' to pass the Residential Anil D rant cement and Relocation Assistance Plan to receive th g FISCAL IMPACT: Receive the $700,000 Community Development Block Grant funds. STAFF RECOMMENDATION: Staff recommends Board approval of the Local Business and Certification, and Residential Anti- Employment Plan, Fair Housing Displacement and Relocation Assistance Plan. Approved Respectfully submitted: .,~~' ~~ °~ ~ ~ Elmer C. Hodg Brian Duncan, Assistant Director County Administrator Department of Economic Development ------- -------------------- No Yes Abs ------------ ACTION Motion by: H Odell "Fuzzy" Eddy x Approved (x) Johnson x Denied ( ) Minnix to a rove Kohinke x Received ( ) Minnix x Referred Nickens x to __ Attachment cc: File Economic Development Brian T. Duncan, Assistant Director, Diane D. Hyatt, Director, Finance 1. 2. 3. ACTION # A-11194-8.a '~ PUBLIC BODY'S LOCAL BUSINESS AND EMPLOYMENT PLAN The County of Roanoke desigboundaries of Roanoke County and Employment Project Area the The County of Roanoke, its contractors, and designated third Community Improvement Grant funds parties shall in utilizing utilize businesses and low ctivi roes r to thesgreatestpextent Area in carrying out all a feasible. contracts for work and for procurement of In awarding of Roanoke, materials, equipment or services of t arttes shall take the its contractors, and designated third p following steps to utilize bbus a sons residing in the Project owned in substantial part y p Area are: (a) The County of Roanoke shall ascertain what work and procurements are likely to take place through the Community Improvement Grant Funds. (b) The County of Roanoke shall ascertain through the Roa= e appropriate sources including advertising Times and World News, the business concerns within the Project Area which are likely to provide materials, equipment and services which will be utilil~ed ovement activities funded through the Community P Grant. raised of (c) The identified business concerns otes loreproposals for opportunities to submit bids, qu work or procurement contracts which utilize CIG funds. (d) To the greatest ext ct areal business dconcerns hall ebe and any other prod e utilized in activities which are funded with CIGs. 4, In the utilization of trainees or employees for activities funded through CIGs, the County of Roanoke, its constecsoto and designate third parties shall take in thelProje t Area. utilize lower income persons residing (a) The County of Roanoke in con r fessionals)th shall contractors (including design p es and number of positions for both ascertain the typ to be utilized trainees and employees which are likely during the project funded by CIGs. (b) The County of Roanoke shall advertise through tas following sources: The Roanoke Times & World-News~the well as using the government message station, availability of such positions with the information on 7~-9 how to apply. (c) The County of Roanoke, its contractors and designated third parties, be required to maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of such inquires and applications. (d) To the greatest extent feasible, the County of Roanoke, its contractors, and designated third parties shall utilize lower income project ositionsld necessary llfog training and employment p implementing activities funded by CIGs. 5. In order to ascertain substantial compliance with the above affirmative actions and Section 3 of the Housing and communand Development Act of 1968, thce tract rs Randokdesignatedepthird require to be kept by parties, listings of all persons employed and all procurements made through the implementation of activities funded by CIGs. Such listings shall be completed and shall be verified by site visits and interviews, cross-checking of payroll reports and invoices, and through audits, if necessary. ~ - ~1 AT A REGULAR SET ATG THE ROANQREARC uNTY ADMINISTRATION CENNTER COUNTY, VIRGINIA, HELD 1994 ON TUESDAY, JANUARY 11, RESOLUTION 11194-8.b REQUESTING ADOPTION OF FAIR HOUSING CERTIFICATION--COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, in compliance with Title VIII of the Civil Rights Act of 1968, the County of Roanoke has been offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as amended; and WHEREAS, recipients of funding under the Act are required to take action to affirmatively further fair housing; NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors agrees to take at least one action to affirmatively further fair housing each grant year, during the life of its project funded with community Development Block Grant funds. The action taken will be selected from a list provided by the Virginia Department of Housing and Community Development. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Brian T. Duncan, Assistant Director, Economic Developmen Diane D. Hyatt, Director, Finance ACTION # A-11194-8.c Residential Anti-Displacement and Relocation Assistance Plan The County of Roanoke will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate-income dwelling unit as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as ameads of the replacement housing will be provided within three (3) y commencement of the demolition or rehabilitation relating to conversion. Before obli atin or ex enal~~ emu.=~~ ..---_ --__ such demolition or conversion the County of Roanoke will make public and advise the state that it in uwditinginginformati n lthat and will submit to the state, identifies: (1) a description of the proposed assisted activity; (2) the general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demomoderate~income dw 1 1 ng uni s asea direct result of low/ the assisted activity; (3) a time schedule for the commencement and completion of the demolition or conversion; (4) the general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units; (5) the source of funding and a time schedule for the provision of replacement dwelling units; (6) the basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years form the date of initial occupancy; and (7) information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs of low/moderate-income households in the jurisdiction. The County of Roanoke will provide relocation the ~ demolit on aof low/moderate-income household displaced by housing or by the direct result of assisted activities. of Sthe assistance shall be that provided under Section 104 (d) Housing and Community Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. :~-9 Roanoke County's FY 1993-94 project includes the following activities: Installation of approximately 3,028 LF of 8, 12, 16, and 24 inch water line. Installation of approximately 3,414 LF of 8 and 12 inch sewer line. Installation of approximately 2,580 LF of industrial access roadway. Construction of a 4.5 acre stormwater management facility. The activities as planned will not cause any dis the proje t calls conversion of occupiable structures. As planned, for the use of existing right-of-way or easements to be purchased or the acquisition of tracts of land that do not contain housing. The County of Roanoke will work with the grant management staff, engineers, project area residents, and the Department of Housing and Community D of lcause tany displacement from horgconversion eof activities do n occupiable structures. In all cases, an occupiable structure will be defined as a dwelling that meets local building codes or a dwelling that can be rehabilitated to meet code for $25,000 or less. COUNTY OF ROANOKE County Administrator Date ACTION NO. ITEM NUMBER. AT A REGULAR MEETING THE ROANOKEDCOUNTY ADMINISTRAT ONRO NTER COUNTY, VIRGINIA HELD AT 1rIEEmING DATE: January 11, 1994 AGE Request for Supplemental Funding for the General Services Department. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' At its meeting on November 16, 1993, the Board of Supervisors appropriated the 1992-93 Durintlthe discussion of ethenReport of unappropriated balance. g Operations, several item 1 withttheselneedseon an ndividua 1 basis decision was made to dea as required. Among the items mentioned was the need for additional funding for the General Services Department. jam"""°Y OF INFORMATION' A detailed analysis of undinen for thatloperation for the a1993t94 need for additional f g fiscal year. The scope of the analysis incau~eviewrofleachfline operation for the last three fiscal years, item in the current yea ~ wudll take place dur ng nthe current year have taken place or tha that will impact the p a1g$40o,00o ewill behrequiredlto adequately belief that an additi fund the operation. This item was broughs on taemajoratyt of the members preferred3to 1993. After discus , have a more detaileod th PS purpose havehnowhbeen held with allkthe action. Meetings f members who requested them. As discussed in the meetings, the major items contributing to the shortfall are: an increa 1 bui ding maintenance and custodialecost at the landf i 11, additiona resulting from the retenti Centerha d the retenti n tofu 5 urefuse and the Senior Citizens collectors who are no longer able to perform their dut~es setions of physicalselcollection area contributes torthemhighyovertime and in the refu ~-i~ part time expense. Moreover, the age of the refuse collection fleet continues t ert melexpenselrel tea tto breakdo nsas well as contributing to ov As discussed in our meetings, we will explore every possibility for reducing expenses in the operation. Some of the areas to be reviewed are the assignment of personnel, route structure and assignment for refuse collection, maintenance of vehicles, services provided and overall service levels. However, it is unlikely that any potential changes will have a significant effect on this year's operations and, barring the ndelartmenta t is~ yearrw 11 exceed tthe the cost of operating P budget by $400,000. STAFF RECOZSMENDATION: Staff recommends that $400,000 be appropriated to supplement the General Services Operating Budget for the current year. Respectf lly submitted, .~ Don Myers Assistant Administrator Approved by, ~~% Elmer C. Hodg County Administrator ------------ -- ---------------- --------------- VOTE ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens ACTION # ITEM NUMBER `*~'" AT A REGULAR MHELDNAT THEHROANOKE OCOUNTYEADMINISTRATIONCENTER COUNTY, VIRGINIA MEETING DATE: January 11, 1994 AGENDA ITEM: Authorization to Acquire Necessary Easements to Construct the South Transmission Line COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Board of Supervisors has approved the South Transmission Line and Starkey Water Line Projects along with the approp~ ximate1d1150 The above projects will involve acquisition of app Y easements. In order to secure the required properties in a timely manner, staff will bring a partial list of affected properties for approval by the Board instead of waiting until all properties have been identified. The following is a list of properties involved: TAX MAP NO. 65.00-02-34 66.04-04-06 66.04-04-07 73.00-02-34 73.00-02-35 74.00-01-02 74.00-02-11 74.00-02-12 74.00-02-13 74.00-02-14 74.00-02-15 77.00-01-46 A~UISITION PROPERTY OWNER Bohon, Judith & Shirley M. Easement Easement FFE Development Corp. Easement FFE Development Corp. Easement Michael Greene Easement Michael Greene Jr. & Carol Drewry e W r G Easement ., eo g Steven M. & Sandra B. Huffman Easement Steven M. & Sandra B. Huffman Easement Easement Steven M. Huffman Easement Steven M. Huffman Easement Steven M. Huffman & Darlene K. illiam E Easement . Brown, W Staff would recommend that the payment for acquisition of easements be in an amount negotiated with the property owner not to exceed 40% of assessed value of the land plus any actual damage to improvements as established by County assessment records or an appraisal made by an independent appraiser retained by the County. G-1 FISCAL IMPACT' The cost of easement acquisition is included as part of the overall project budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing acquisition of easements at a cost not to exceed 40% of the assessed value plus cost of actual damage to improveretained by athes County as nneedede fore the eSouth or an appraiser Transmission Line. SUBMITTED BY: r Cliffor ig, P.E. Utility Director Approved ( ) Denied ( ) Received ( ) Referred to APPROVED: Elmer C. Hod e County Administrator ACTION VOTE Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 1994 ORDINANCE FOR AUTHORIZATION TO ACQUIRE NECESSARY EASEMENTS AND PROPERTY TO CONSTRUCT THE SOUTH TRANSMISSION LINE AND THE STARKEY ROAD WATER PROJECT WHEREAS, location plans for the South Transmission Line Project and the Starkey Road Water Line Project have been completed and the projects will require acquisition of easements across certain properties; and, WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on January 11, 1994, and the second reading was held on January 25, 1994. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of the necessary easements for the South Transmission Line Project and the Starkey Road Water Project are hereby authorized across the following properties, referenced by Tax Map Number, from the following property owners, their successors or assigns: Tax Map No. Property Owner Acquisition 65.00-02-34 Bohon, Judith & Shirley M. Easement 66.04-04-06 FFE Development Corp. Easement 66.04-04-07 FFE Development Corp. Easement 73.00-02-34 Michael Greene Easement 73.00-02-35 Michael Greene Easement 74.00-01-02 George W., Jr. & Carol Drewry Easement 74.00-02-11 Steven M. & Sandra B. Huffman Easement 74.00-02-12 Steven M. & Sandra B. Huffman Easement 74.00-02-13 Steven M. Huffman Easement 74.00-02-14 Steven M. Huffman Easement 74.00-02-15 Steven M. Huffman Easement 77.00-01-46 Brown, William E. & Darlene K. Easement G-I 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the South Transmission Line Project and the Starkey Road Water Line Project funds; and, 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. c:Awp5 gdooAage~da\pmm\trans3 2 ~~-i AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 1994 ORDINANCE 11194-9 AMENDING AND REENACTING SEC. 21-17, WHEN DUE AND PAYABLE, OF ARTICLE II. TAXES ON TANGIBLE PERSONAL PROPERTY, OF CHAPTER 21, TAXATION OF THE ROANORE COUNTY CODB CONCERNING ELIMINATION OF PRORATION FOR BOATS WHEREAS, Sec. 21-17 of the Roanoke County Code currently provides a system for proration of personal property tax for every motor vehicle, trailer or semitrailer which either acquires or loses a situs within the county after the tax date of January 1 of each year; and WHEREAS, the General Assembly of Virginia has recently amended § 58.1-3516 of the Code of Virginia to permit localities to exclude boats from the class of property subject to proration of the personal property tax; and WHEREAS, the first reading of this ordinance took place on December 14, 1993; the second reading took place on January 11, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 21-17. When due and payable. of Article II. Taxes on Tangible Personal Property of Chapter 21, TAXATION, is hereby amended and reenacted to read and provide as follows: Sec. 21-17. When due and payable. (b) There shall be a personal property tax at a rate established each year by the board of supervisors on motor vehicles, trailers and boats (hereafter referred to in this section as "taxable property") which have a situs within the county on ~~'~~'~""''' ~~ which ac ire a situs and°~'<>~:°'<~:; ~c~~ ~ January 1 of each year ::~:::»::::»::>::»»>>~`.~.;;:;;:.;;:.;~ ::::::.::::.:::>:::;::;::... within the county on or after January 2 of each year. When taxable ~~;:;:::y~:'~~`< acquires a situs within the county on property ~~~`:.:.;::~>~;;:;;.;:::;.~.:.:;;.;;:.;:.>; :.::.::.:::.:~.::::. ............... or after January 2, the personal property tax for that year shall be assessed to the owner prorated on a monthly basis for the portion of the tax year during which the taxable property has situs ~~ ~'~ ~`~:~<~`:~">~<`~~~ with a within the county. When taxable property~~<~'~,1~~;;;;;::;~;:;::;~;:;~;:;~,;:. ::::::::.::.:::.::.::::.::::. situs in the county is transferred to a new owner within the county, the personal property tax shall be assessed to the new owner prorated on a monthly basis for the portion era the tax year during which the new owner owns the taxable property. For purposes of proration, a period of more than one-half (1/2) of a month shall be counted as a full month and a period of less than one-half (1/2) of a month shall not be counted. For purposes of proration, the first through the fifteenth will be considered as the first half of the month, and the sixteenth to the end of the month will be considered the second half of the month. ert >~>><~~ia€a~~;~t~~~>~~~? loses its (c) When any taxable prop Y;~;:;:.:;.;:»»>:<:;>::.;::::.;;.:::.;~::.;:.::::.~ :::::.::::.::::::::.:::.::... situs within the county after the tax day or after the day on which it acquires a situs or its title is transferred to a new owner, the taxpayer shall from that time be relieved from personal property tax on such tangible property and receive a credit toward taxable property newly transferred to the taxpayer, or a credit against personal property taxes outstanding against the taxpayer, or a refund of personal property tax already paid on a monthly prorated 2 ....................:.::.::::::::::::<.;;;;:.;::.;:.;;:.;;;;:.;~~:<::;::«...:<:» ~»:;;;::;:;;~:::::~:>::»>:::;:>:.;:>:>::«::;:.:»:;::>~::>~:~ ~~~~~ `::> inner of the >::,;:>::>:>:>::>~::.:. ;.;...;.x:::~.;; ::.::::.:.::.::;.;:.;..:...:... ,.::..:..... ..:::; .~..~;<:::>:~~x~;::::>~:::.::::~~~~'.:~:; The commiss revenue shall make a reasonable effort to ascertain and notify any taxpayer entitled to a prorated refund of personal property taxes pursuant to this subsection. Relief from the assessment of any personal property tax based upon loss of situs or acquisition of situs shall be based upon the property being legally assessed by another jurisdiction and such tax on the assessed property being paid. (e) When any person, after January 1 or situs date, acquires a motor vehiclet~ e~ trailert~>t;~`~?1 with a county situs, the tax shall be assessed on such taxable property for the portion of the tax year during which the new owner owns the taxable property and it has a situs in the county. The tax shall be due and owing within thirty (30) days after presentation or mailing of the bill from the treasurer, or May 31 of the tax year, whichever shall occur later. 2. This ordinance shall be effective from date of adoption for the 1994 tax year and all subsequent tax years. On motion of Supervisor Johnson to adopt the ordinance, and 3 carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: `n2~ ~~ ~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Circuit Court G. O. Clemens, Judge, Kenneth E. Trabue, Judge Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Chief Judge Philip Trompeter, Judge John B. Ferguson, Judge Peggy H. Gray, Clerk Michael Lazzuri, Court Services Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue John W. Birckhead, Director, Real Estate Assessment 4 ACTION NO. ~,_J_ ITEM NO . i ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 21-17. WHEN DUE AND PAYABLE., OF ARTICLE II. TAXES ON TANGIBLE PERSONAL PROPERTY, OF CHAPTER 21, TAXA- TION, OF THE ROANOKE COUNTY CODE CONCERNING ELIMIN- ATION OF PRORATION FOR BOATS IN CERTAIN SITUATIONS COUNTY ADMINISTRATOR'S COMMENTS: A ~C EXECUTIVE SUMMARY: These amendments would eliminate the requirement for the proration of taxes on boats which are brought into Roanoke County after January 1 of each tax year. BACKGROUND' The 1993 session of the General Assembly amended § 58.1-3516 of the Code of Virginia to give localities the opinion of removing boats from the category of personal property for which proration is required when such property is moved into the locality after the tax day. This amendment was initiated by commissioners of the revenue in the Tidewater area who have experienced great adminis- trative difficulty and expense in attempting to keep track of boats which are easily moved from one jurisdiction to another within a tax year. The amendment to § 58.1-3516 does not affect the requirements for proration for a boat which is removed from the locality after the tax date or which is sold and remains in the county during the year. SUMMARY OF INFORMATION: The proposed amendments to Sec. 21-17 would have the following effect upon personal property taxation for boats which are moved into or out of Roanoke County after January 1 of any tax year: 1) A boat which is moved into the county after January 1 would not be liable for Roanoke County's personal property tax until the next tax year. However, the owner is still required to file a personal property tax return within 30 days of moving the boat into the county under Sec. 21-16(b); -~ 2) A boat which was in the county on January 1 and which is sold after that date but remains in the county will have its personal property tax prorated between the former owner and the new owner in accordance with the county's present prac- tice; 3) A boat which was in the county on January 1 and which is sold after that date and is removed from the county will have its personal property tax prorated between the former owner and the new owner provided it is moved to a prorating locali- ty. 4) A boat which was in the county on January 1 and is moved out of the county after January 1 will be entitled to prora- tion of its personal property tax liability provided it is moved to a prorating locality. FISCAL IMPACTS' There should be minimal financial impact upon the county's personal property tax revenues from these amendments. I expect the county to break even between any loss in tax revenues in one year and gain in the next. ALTERNATIVES' 1. Adopt the proposed ordinance exempting boats from the system of proration currently in operation in the county. 2. Reject the proposed amendments and retain the current requirement for prorating personal property taxes for boats brought into the county after the tax date. STAFF RECOMMENDATION: The staff recommends alternative #1. Respectfully submitted, R. Wayne Compton Commissioner of the Revenue Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs /f-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 1994 ORDINANCE AMENDING AND REENACTING SEC. 21-17, WHEN DUE AND PAYABLE, OF ARTICLE II. TAXES ON TANGIBLE PERSONAL PROPERTY, OF CHAPTER 21, TAXATION OF THE ROANOKE COUNTY CODE CONCERNING ELIMINATION OF PRORATION FOR BOATS WHEREAS, Sec. 21-17 of the Roanoke County Code currently provides a system for proration of personal property tax for every motor vehicle, trailer or semitrailer which either acquires or loses a situs within the county after the tax date of January 1 of each year; and WHEREAS, the General Assembly of Virginia has recently amended § 58.1-3516 of the Code of Virginia to permit localities to exclude boats from the class of property subject to proration of the personal property tax; and WHEREAS, the first reading of this ordinance took place on December 14, 1993; the second reading took place on January 11, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 21-17. When due and payable. of Article II. Taxes on Tangible Personal Property of Chapter 21, TAXATION, is hereby amended and reenacted to read and provide as follows: Sec. 21-17. When due and payable. (b) There shall be a personal property tax at a rate established each year by the board of supervisors on motor N-/ vehicles, trailers and boats (hereafter referred to in this section as "taxable property") which have a situs within the county on d?`~>'~~``~ ~::<'` which acquire a situs January 1 of each year an ::s::::>:<:::>::»:<.>::>::>:<:>::>.~.~.,~::;;:.;:::.;:.;:.;;::.;:.;:.;:.;~; within the county on or after January 2 of each year. When taxable ''''~''>`'~~~<` acquires a situs within the county on property <~>>3~'~~~..:::::.~,.,.<:::>::>::>::>::>::;;;:.;.:: ~:. or after January 2, the personal property tax for that year shall be assessed to the owner prorated on a monthly basis for the portion of the tax year during which the taxable property has situs le ro ert ~`j~t~~~~'~<~ with a within the county. When taxab p P Y::~::;:.;::::::::.:.;; ::::::.::::::.::::::::::.::.;.:::.:::~:::..::.. situs in the county is transferred to a new owner within the county, the personal property tax shall be assessed to the new owner prorated on a monthly basis for the portion e~ the tax year during which the new owner owns the taxable property. For purposes of proration, a period of more than one-half (1/2) of a month shall be counted as a full month and a period of less than one-half (1/2) of a month shall not be counted. For purposes of proration, the first through the fifteenth will be considered as the first half of the month, and the sixteenth to the end of the month will be considered the second half of the month. '}~''< loses its taxable ro erty~s~i~:::»::::.:;.;:.;;:.;:.;>:;.;;:.;:~.: ( c ) When any P P ;:.;;:;.;:.;:.:::::; ::::.::::::.:::::::::::::............................ situs within the county after the tax day or after the day on which it acquires a situs or its title is transferred to a new owner, the taxpayer shall from that time be relieved from personal property tax on such tangible property and receive a credit toward taxable property newly transferred to the taxpayer, or a credit against personal property taxes outstanding against the taxpayer, or a 2 h-r paid. (e) When any person, after January 1 or situs date, acquires a motor vehicle;: e~ trailer'?'`' with a county situs, the tax shall be assessed on such taxable property for the portion of the tax year during which the new owner owns the taxable property and it has a situs in the county. The tax shall be due and owing within thirty (30) days after presentation or mailing of the bill from the treasurer, or May 31 of the tax year, whichever shall occur later. 2. This ordinance shall be effective from date of adoption for the 1994 tax year and all subsequent tax years. 3 ~'~- AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 1994 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 11, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes for November 16, 1993, November 17, 1993 and November 30, 1993. 2. Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121. 3. Request for Approval of a Raffle Permit from the Cave Spring High School PTSA. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village - Section IV. 5. Request for Acceptance of Orlando Avenue, Samantha Circle, Orlando Court and Bolejack Boulevard into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. .,~, ~. AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 1994 RESOLIITION 11194-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 11, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes for November 16, 1993, November 17, 1993 and November 30, 1993. 2. Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121. 3. Request for Approval of a Raffle Permit from the Cave Spring High School PISA. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village - Section IV. 5. Request for Acceptance of Orlando Avenue, Samantha Circle, Orlando Court and Bolejack Boulevard into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Clifford Craig, Director, Utility November 16, 1993 75~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 November 16, 1993 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, and the first regularly scheduled meeting of the month of November, 1993. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:Oti p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Lee B. Eddy, Supervisors Bob L. Johnson, Edward G. Kohinke, Sr., Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Laney Mofield, Colonial Avenue Baptist Church. The Pledge of Allegiance was recited by all present. -g ~ i. November 16, 1993 Budget Manager. Mr. Hodge introduced Brent Robertson, the new Budget Manager, and Andrew Glenn, the new Assistant Budget Manager. 3. ReDOrt from the Science Museum of Western Virginia (Ren Schutz, Executive Director) The report was presented by Mr. Schutz who updated the Board members on their activities during the past year and their plans and vision for the future. He described the planned renovations to the Hopkins Planetarium, the Science Laboratory and other programs at the museum. IN RE: NEW BUSINESS 1. Request for Approval of the Sewage Treatment Plant contract. (Clifford Craig. Utility Director) A-111693-1 Mr. Craig advised that the City of Roanoke provides treatment of County sewage under a 1972 Sewage Treatment Contract. Since 1990, other participating localities have been meeting to develop cost distribution and make recommendations regarding changes to the contract. The new agreement will be for 40 years and each locality will pay its share up front. Mr. Craig advised that Roanoke City is still making minor language changes to the contract and asked that the Board of Supervisors approve the contract in concept. The final contract will be brought back to the Board for approval. November 16, 1993 3. Request for Approval to Fund a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Sewer Service to the Lakefront Drive Area. (Clifford Craig, IItility Director) A-111693-3 Mr. Craig advised that seven property owners along Lakefront Drive have petitioned the County for public sewer service. In order to provide the property owners with cost information, staff is requesting $5,000 from the Sewer Fund to complete a preliminary engineering study. Supervisor Kohinke moved to approve the funding. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 4. Request from Strauss Construction for 100$ Reimbursement of the Cost of Off-Site Surer Facilities for the Proposed Cotton Hills Subdivision. (Clifford Craig, IItility Director) A-111693-4 Mr. Craig reported that the County has requested that Strauss Construction construct the pump station instead of using a wastewater treatment plant or on-lot septic system. Mr. Craig requested approval of a credit of 100 percent of the sanitary November 16, 1993 a $1,022,803 surplus largely due to personnel expenditure savings. They requested that their funds be distributed to renovation costs related to the Northside addition and administration relocation; reserve for instruction and salaries in next year's budget; and matching funds to purchase computers for instructional use. Following discussion, there was Board consensus that the Funds should not be appropriated to specific needs, but placed in the Unappropriated Balance and appropriated when needs occur. The Board agreed to appropriate the School Board surplus as they requested. Supervisors Eddy and Kohinke requested details on the General Services budget shortfall. Supervisor Johnson moved to appropriate she School Board surplus as they requested, and appropriate the $2,423,246 County surplus to the Unappropriated Fund Balance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REQIIESTS FOR AORR SESSIONS It was the consensus of the Board to schedule tours of the Smith Gap Landfill, Spring Hollow Reservoir, Dixie Caverns Landfill, and Roanoke Regional Airport for November 17, 1993, at 8:00 a.m. November 16, 1993 7s~ Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for November 30, 1993. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None The Board directed that the tax map numbers be included in the ordinance for a better description of the property. IN RE: SECOND READING OF ORDINANCES i. Ordinance Declaring the Pinkard Court Recreation Center as Surplus Proyerty and Authorizing Donation of the Facility to Total Action Against Poverty. (Terry Harrington, Planninc & Zoninc Director) (CONTfNOED FROM OCTOBER 26, 1993) Mr. Hodge announced that the second reading was continued until November 30, 1993. 2. Ordinance Authorizing the Conveyance of a Right- of-Way and Easement on Fort Lewis Mountain to David Shelor. (Joseph obenshain, Sr., Assistant County Attorney) CONTINIIED FROM OCTOBER 26, 1993) 0-111693-6 Supervisor Eddy asked that information outlined in the staff report on future use of the easement be included in the ordinance. Supervisor Nickens moved to adopt the ordinance with November 16, 1993 4. That the fifty (50) foot right-of-way and easement for David Shelor bisects a parcel of approximately 32 acres owned by Roanoke County and will require the joint use of said easement area in order to prevent the separation of the County's property into two tracts; and 5. That the offer of David Shelor for the joint easement in consideration of the benefit provided to Roanoke County by him in she form of access and use of a right-of-way across his property to the top of Fort Lewis Mountain is accepted and all other offers are rejected; and 6. That the conveyance and use of the proposed easement for a right-of-way over County property would be contingent upon any road improvements to said easement being constructed to current VDOT standards. Any such deed of easement shall identify the location and scope of this easement by reference to a plat of survey by John D. Abbott, C.L.S., dated November 16, 1993, prepared for David Shelor. Any roads to be constructed over the property of David Shelor, including any subdivision, to which this easement may provide access shall meet such review procedures and legal standards, including those of VDOT and the County of Roanoke, to which Mr. Shelor would legally be required to comply at the time of such construction. David Shelor has also agreed to continue to permit the County's access across his property to its radio tower on Fort Lewis Mountain until such time as Roanoke County is able, on its own or in conjunction with the Commonwealth of Virginia, to achieve a d. November 16, 1993 WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order By Consent For Removal Action," it is necessary to acquire a permanent access and environmental cleanup easement upon, over, under and across property owned by Richard P. Rider, and designated on the Roanoke County Land Records as Tax 1"Iap No. 63.00-1-6; and, WHEREAS, the location of the easement is shown and designated on a plat entitled "Easement Plat for County of Roanoke Showing New Access Easements Across the Properties of Appalachian Power Company and Richard P. Rider", dated April 30, 1993, and revised May 12, 1993, prepared by T. P. Parker & Son, Engineers - Surveyors - Planners, of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 15, page 111; and, WHEREAS, staff has negotiated the purchase of said easement from Richard P. Rider for the sum of $3,000.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on October 26, 1993; and the second reading was held on November 16, 1993. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized November 16, 1993 766 another four-year term which will expire December 31, 1997. 4. Planning Commission Supervisor Kohinke nominated Martha Hooker to another four-year term which will expire December 31, 1997. 5. Roanoke yallev Resource Authority Supervisor Kohinke nominated Kate Schefsky to another four-year term which will expire December 31, 1997. Supervisor Minnix nominated Allan C. Robinson to a four-year term which will expire December 31, 1997. 6. Regional Cable TV Committee Supervisor Nickens nominated James Dickey to complete the unexpired term of Thomas Finton. This nomination was confirmed on the Consent Agenda. IN RE: CONSENT AGENDA R-11693-8 Following discussion of Item 4, Supervisor Johnson moved to approve the Consent Agenda with Item 4 removed for changes to the application. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLIITION 111693-8 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: November 16, 1993 On motion of Supervisor Johnson to adopt the Consent Agenda with Item 4 removed for changes, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Johnson: He expressed concern that FEMA does not notify property owners whose property has been designated in the flood plain. Arnold Covey described the process on finding out whether property is located in a flood plain. Mr. Hodge will see if there is a way to contact property owners. Supervisor Rohiake: (1) He asked about the cat ordinance. Mr. Mahoney advised that a draft ordinance will be sent to the Board members for comments. (2) He reported on the VACo conference and advised that unfunded mandates were the main theme. Mr. Hodge updated the Board on the 5 cents gas tax proposal. Supervisor Eddy: (i) He asked about the resolution supporting I-73 and suggested that both proposed routes be endorsed. Mr. Hodge advised that the Board had already endorsed the JOB LINK route. (2) He asked about the legislative program. Mr. Mahoney will bring the proposed program to the Board on November 30, 1993. (3) He asked about the request from the Regional Chamber that a business person be added to- Roanoke ,! ~ ~ November 16, 1993 Bowers regarding the appointment of a business person to the Airport Commission and that the Mayor is referring the matter to City Council for their consideration. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund IInappropriated Balance 2. Capital Fund Onappropriated Balance 3. Board Contincency Fund 4. Accounts Paid - September 1993 5. Accounts Paid - October 1993 6. Report on Approval by the Health Department of the Proposed Aater Treatment Process. 7. Status Report on the Digie Cavern Landfill CleanuQ 8. Statement of Revenues and Expenditures as of September 30, 1993 and October 31, 1993 IN RE: ERECIITZVE SESSION At 6:02 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (5) Discussion concerning a prospective business or industry where no previous announcement has been made: l71 Consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation, (a) 301 Gilmer Associates litigation; (b) Roanoke County v. General Electric et November 16, 1993 open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: ADJOIIRNMENT At 7:45 p.m., Supervisor Minnix moved to adjourn to Wednesday, November 17, 1993, at 8:00 a.m. to tour the Spring Hollow Reservoir, the Smith Gap Landfill, the Dixie Caverns Landfill, and the Roanoke Regional Airport. The motion carried by a unanimous voice vote. H. Odell "Fuzzy" Minnix, Chairman 7~ ~ November 17, 1993 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 November 17, 1993 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from November 16, 1993 for the purpose of touring the Spring Hollow Reservoir, the Dixie Caverns Landfill and the Roanoke Regional Airport. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 8:10 a.m. MEM.,ERB PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice. Chairman Lee B. Eddy, Supervisors Bob L. Johnson, Edward G. Kohinke, Sr., Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Joseph Obenshain, Sr. Assistant .County Attorney; George Simpson, Dixie Caverns Project Manager; Clifford Craiq, Utility Director; Anne Marie Green, Information Officer IN RE: SETTIN~3 OF PIIBLIC HEARINQ FOR CHARTER AMENDMENT WITH RESPECT TO ELECTION OF SCHOOL BOARD MEMBERS County Attorney Paul Mahoney advised the Board of Supervisors that a public hearing would be necessary to amend the Roanoke County Charter to provide for the election of School Board members. Discussion followed on the merits of.-staggered- 7?~ November 30, 1993 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 November 30, 1993 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fifth Tuesday, and the second regularly scheduled meeting of the month of November, 1993. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Lee B. Eddy, Supervisors Bob L. Johnson, Edward G. Kohinke, Sr., Harry C. Nickens MEMHERB ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend D. Michael FY VF_ November 30, 1993 Virginia Association of Counties. Additionally, individual Board members have requested that other issues receive legislative action by the General Assembly. He advised that the various issues such as Explore, law enforcement, education, etc. had been separated in the proposed program. Several Board members suggested changes to the proposed legislative requests and questioned whether to express support for VACO's legislative program until they could review it. Chairman Minnix suggested that the individual Board members meet with Mr. Mahoney to discuss their suggested changes. Supervisor Nickens moved to approve the legislative program with changes agreed to by the Board members. He accepted an amendment by Supervisor Minnix expressing support for the VACo legislative program "in spirit" only. Supervisor Eddy made a substitute motion to postpone action until December 14, 1993 when the documents from VACo requests may be available. The motion was defeated by the following recorded vote: AYES: Supervisors Kohinke, Eddy NAYS: Supervisors Johnson, Nickens, Minnix Supervisor Nickens' motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None The Board members agreed to set the legislative meeting for January 3, 1994, following the organizational meeting. November 30, 1993 These funds would be used solely to operate Virginia's Explore Park, a 1300-acre outdoor living history museum and environmental conservation and outdoor recreation reserve on the Roanoke River adjoining the Blue Ridge Parkway in Roanoke and Bedford Counties. This appropriation would enable the Authority to open Explore Park to the public on a year-round, five-day a week basis after eight years of planning and development that included land acquisition with a 1988 appropriation of $6 million of state general funds. Park development will continue to be funded from grants from federal, state, local, and private partners. The appropriation requested for fiscal year 1994-95 is $1,098,300; and the appropriation requested for fiscal year 1995- 96 is $1,296,800. II A. Law Enforcement. The County urges the General Assembly to restore funding for the H.B. 599 Program (State aid to localities with police departments). B. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. At a minimum the General Assembly should fully fund the Literary Fund in the amount of $100 million for FY 1994-95. November 30, 1993 78 ~ E. Social Services. The County urges the General Assembly to continue and to increase administrative funding for the support and implementation of the Comprehensive Services Act. Further, the County urges the General Assembly to closely monitor the findings and recommendations of the task force created by House Joint Resolution No. 603 concerning the proposed restructuring of Virginia's long-term care system for the elderly. F. Public Libraries. The County urges the General Assembly to provide full funding of state aid for public libraries. Currently, public libraries receive only 77g of the state funds required under the formula prescribed in § 42.1-48 of the Code of Virginia. Full funding of the state aid to public libraries would result in an increase of $40,000 to Roanoke County. G. Pavment of Taxes. Upon the request of the Treasurer of Roanoke County, the General Assembly is urged to amend § 58.1-3013 to require credit card companies to honor local ordinances authorizing the payment of local taxes by credit card and imposing a service charge not to exceed 4$ of the amount due. H. Drunk Driving. The County urges the General Assembly to increase the penalties for DUI violations and to improve and toughen enforcement of the DUI statutes. I. Ecfual Taxation and Borrowinct Powers. The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted 78y November 30, 1993 the Commonwealth of Virginia because of accidental and deliberate breeding of dogs and cats leaving too many animals without good homes and suffering because of lack of adequate shelter, food, and veterinary care. A reduction in the number of stray dogs and cats in our local communities will lessen the burden on local governments and save tax dollars. III That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, to the Clerk's of the House of Delegates and the Senate of the General Assembly, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On motion of Supervisor Nickens to approve the legislative program with changes and amendments requested by Supervisors Minnix regarding the VACo legislative program, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 2. Reyttest to Support the Establishment of an institute of Government for Virginia (Elmer C. Hodge, County Administratorf R-113093-2 .1 November 30, 1993 Attorney's Association supports a study of an Institute of Government for Virginia. THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia supports efforts of local government officials to become better trained, and requests that the General Assembly establish a legislative study committee to investigate and make a recommendation on an institute of Government foL Virginia. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Recruest for Additional Fundinq for the Department of General Services. (Don C. Myers. Assistant Administratorf This item was moved to the evening session and was then withdrawn during the evening session. IN RE: REQIIESTS FOR WORK SESSIONS Supervisor Nickens requested work sessions on: (1) an open burning ordinance; (2) the comprehensive plan for fire and rescue; (3) the affordable housing report; (4) the proposed vehicle replacement policy to include fire and rescue, and evaluation of existing and needed equipment; and (5) the proposed facilities use policy. Mr. Hodge will scheduled the work °° ~ -,~ November 30, 1993 Disolav of Decal Generally, of Article II. County vehicle License, and Section 12-55, Parkins Tickets Generally, of Article II. Parking, of Chapter 12 of the Roanoke County Code to Facilitate Enforcement of County vehicle Decal Resuirement by Parkins Tickets. (Joseph Obenshain. Sr. Assistant County Attorney) Mr. Mahoney advised that these amendmen•;.s will permit citizens to pay parking tickets or vehicle decal violations in the same manner as other parking violations. It adopts a uniform fine of $25.00 for vehicle decal violations. However, the ticket cannot be paid until the decal license is obtained after payment of personal property taxes. In response to a question from Supervisor Nickens, he advised that his office is working on a draft ordinance for a uniform color decal for all Roanoke Valley localities. Supervisor Nickens moved to approve the first reading and set the second reading for December 14, 1993. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: SECOND READING OF ORDINANCES i. ordinance Declarins the Pinkard Court Recreation Center as surclus Property and Authorizing Donation of the Facility to Total Action Against 78~ November 30, 1993 Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for November 30, 1993, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Amendments to the Bingo and Raffle Application and the Financial Report, 2. Approval of Raffle Permit for Herman L. Horn Elementary S.C.A. 3. Acceptance of Water and Sanitary Sewer Facilities Serving St. Paul's Lutheran Church. 4. Confirmation of Committee Appointments to the Blue Ridge Community Services Board, the Grievance Panel, the Library Board, the Planning Commission and the Roanoke Valley Resource Authority. 5. Acceptance of Golden Court and the Extension of Setter Road into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the resolution after discussion and amendments to Item 1, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None t November 30, 1993 Yeas: Supervisors Johnson Kohinke Eddy, Nickens Minnix Nays: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Rohinke: Reported that he held community meeting with the residents in the Fort Lewis and Dixie Caverns area. He thanked Don Myers and other County staff for attending. Supervisor Eddy: (1) He asked for a report on the leaf collection process, especially by private vendors. General Services Director Gardner Smith advised that all bagged leaves are collected every week. The only complaint on private vendors collecting unbagged leaves has been regarding the cost. (2) He asked why a consultant had been hired by the regionalization committee. Mr. Hodge advised that the group needed a consultant to gather data to report back. He will study water, sewer, etc. and recommend what will be "do-able". (3) He has received phone calls regarding the use of prisoners for park maintenance. He has talked with Sheriff Holt and felt the project was safe. He suggested a public information program to advise the public that the program was safe. (4) Regarding signs in public right of way, he has been advised that the law now excludes political signs. He asked for Board consensus for the staff to investigate realtors placing signs in the right-of-way, and to bring back a report. There was no consensus from the Board on pursuing this issue. (5) He reminded everyone about the investiture ceremony. November 30, 1993 ~" 3. Board Contingency Fund 4. Report on Bond Projects 5. Report on the 1991 Water Proiect 6. Report on the Roanoke valley Resource Authority solid Waste Facilities. IN RE: E%ECIITIVE SESSION At 4:59 p.m., Supervisor KoYiinke moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (5) Discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry's interest in locating in the community, and (1) Discussion of a personnel matter. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF E%ECIITIVE SESSION R-113093-4 At 7:05 p.m., Supervisor Johnson moved to return to Open Session and approve the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RBSOLIITION 113093-~ CERTIFYING EZECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA 7 ~ s~ .~ November 30, 1993 Chairman Minnix reconvened the meeting and introduced the members of Boy Scout Troop 209 and Boy Scout Troop 236. IN RE: PIIBLIC HEARING 1. Public Hearin on Bounds Line Ad ustment Bet~-een the City of Salem and the County of Roanoke. (Paul M. Mahoney, County Attorney) There were no citizens present to speak and no discussion. Supervisor Kohinke moved to ratify and confirm the previous action adopting the resolution on September 28, 1993. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: PIIBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. ordinance yacatinq a 20 Foot Wide Alley Recorded in Plat Book 4. Page 55. Section 1. Melody Acres. Located in the Windsor Hills Magisterial Distr ct. (Arnold Covey, Director of Engineering ~ Inspections) 0-113093-5 There was no discussion and no citizens spoke. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix 7 9 ~' November 30, 1993 nance, the County reserves and retains a property interest within the twenty (20) foot right-of-way for use as a public utility and water line easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. Treat the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and petitioner, William Taylor, Jr., shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Ec'dy, Nickens, Minnix NAYS: None 2. 0-113093-6 Ordinance yacatinc an Unimproved Dedicated 8triti of Land Referred to as Dallas Road. Located n tha Otterview Gardens Subdivision and Recorded n Plat Hook 54. Pace 52. Located in the Holli s Macisterial District. !Arnold Covep, Director of Engineerinc & Inspectionsf There was no discussion and no citizens spoke. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: 79 November 30, 1993 sion found in Plat Book 54 at page 52 in the Office of the Clerk of the Circuit Court of Roanoke County, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordi- nance, the County reserves and retains a property interest within the variable-width right-of-way for possible use as a public utility easement; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court and Petitioners shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. ordinance Authorizinc a Special IIse Permit to Euuand as Existing Mobile Home Park. Located at 1000 Mattie Drive. Hollins Macisterial District, IIoon the Petition oi` Carolina Mobile Homa Park. (Terry Harrinciton. Planninc & Zoninc Director) November 30, 1993 held on November 30, 1993. NOW, THEREFORE BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the expansion of an mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to the owner of the Carolina Mobile Home Park to allow the expansion of an existing mobile home park located at 1000 Mattie Drive in the Hollins Magisterial District. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 4. Ordinance Rezoninc from R-1 to C-2 and Authorizinc a Boecial Use Permit to Operate a Used Automobile Dealerahi~, on 0.85 Acre. Located on the South Side of Peters Creek Road. West of the North Par office Com~les. Hollins Magisterial District. Upon the Petition of William L. Hite. (T Harri ncton . Plannin c & Zoninc D irector) 0-113093-8 80~ November 30, 1993 WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.85 acre, as described herein, and located on the south side of Peters Creek Road, (Part of Tax Map Numbers 27.14-2-10 and 27.14-2-11) in the Hollins Magisterial District, is hereby changed from the zoning classification of R- 1, Low Density Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of William L. Hite. 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) No major automobile repair services (engine, transmission, or body and fender repairs) will be performed . (2) No vehicle which is missing major mechanical or body parts, or has been substantially damaged will be stored on the exterior of the building. (3) No building shall be constructed within the view triangle shown in metes and bounds on the attached drawing labeled Attachment A, dated November 15, 1993. (4) The building constructed on the property shall have a pitched roof and shall not exceed 1 story or 30 feet, whichever is less. 4. That said real estate is more fully described as follows: ~©~ November 30, 1993 IN RE: ADJODRNMEIdT At 7:29 p.m., Supervisor Johnson moved to adjourn. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None - x. oaetl °F'uzzy° M~nnix, chairman ACTION NO. A-11194-10.a ITEM NUMBER V •e~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 AGENDA ITEM: Request for Approval of a Bingo Permit for Calendar Year 1994 from the Vinton Moose Lodge 1121 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Vinton Moose Lodge 1121 has requested a permit to hold Bingo games in Roanoke County for the calendar year 1994 on the dates listed in the application. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Bingo Permit for the calendar year 1994 from the Vinton Moose Lodge 1121 be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Clerk to the Board C~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: u_ nr~Pll "F„~~~, M;nnix No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File ~~ , BINGO PERMIT APPLICATION ~~ Application is hereby made for a bingo game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~ ~ ~~~' 11oDSe ~o sz u a-~ Mailing Address ~~ ~j o x l ~-2 City, state, Zip Code ~1^~ ~~~~r U p~ ~~ ~~ ~ When was the organization founded? J °~ d Purpose and Type of Organization -E-2 ~~~~~ 13~~s~~ l.0YtS1A--~.~ Has the organization een in existence in Roanoke County for two continuous years? YES NO Is the organization non-profit? YES~I NO Is the orq~nization exempt under §501(c)(3) of the Internal Revenue Code? YES ~ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenue? L~Q.,o COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation ~,~,'1 of any classification whatsoever, for the purpose of organizing, V~, managing, or conducting Bingo Games ? ~-0 GROSS RECEIPTS from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO 1st Quarter fig, D 9 7 . ~ 2nd Quarter ~ ~ a0 . ~ J 3rd Quarter h_~C12,~,a 4th Quarter 11 s yU~,'~~ INSTANT BINGO 1st Quarter ~-{~ 15'1. 2nd Quarter ~`1. ~5~ • ~ 3rd Quarter '~1 3 ~~.~ 4th Quarter L3 r_~_4.1_.~ TOTAL ~ ~Q° TOTAL a ~ 6 ~ G' ~S g ~,g 1 ~ DAYS OF WEER AND HOURS OF BINGO ACTIVITY: Sunday ~ Monday Tuesday Wednesday Thursday ~~_Friday Saturday From To From - P m To ~ a.: r-; d iJ,yt From To From To From To From~7* To ~ Z ; rn; l u ,~ From To ~~53 ®~5,~"a Specific location where Bingo game is to be conducted? ~ ~1~9 NOTE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.50 of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Bingo will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. C ~ m vn....~. ~~~ ~LL~1 ; ~ ~ ~~ e~~ S 1 ' 1 A-s ~.a''~ 1..:4~v~ ek.h~ ~2S ~f~av~el^ ~ ~ . \ , ~ 5~ -'1.~2.ra +z~ ~ - vZe~, .trap. ~ ~.,-cs-_ -~ a~ ~ In, ~ 1 d,~s.r., V ~ ~ ~.r..n„-~-2~v~ ~ ~ i ~ s ~~ C'Av~. e. ~ O D ~ \ Rb J e.c,~ , COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: ~~~ President: L,p~L ~v~ ~~ o~ Phone: g `~ 0 - 330 Address : ~~ ~ '(~~ h o1~1- 1. U ~ ~~ ate. ~ ~~ A ~.~ l'~1 cl Vice President : ~,pi2YL~ ~~~ \\ Phone : a. l0 5 - (~ U ~ 01 Address: `~ ~ ~ /~ o_Q,,,.w~c~ ~v~. ~OZr~1~a `~4 ~~o l9 Secretary: ~~~~ Q,,,{ 1 .e.,a~Q 1tivv~e~., Phone:3~-~ -~3 ~ ~ Address: ~'"1 g ~ 1 -' lp' i ~ S/~ C~~ 1L~ V A a.y l ~ Treasurer : ~ ~~ o ,~„~( ~~ Phone : ~ of d - ~ y 4~ Address: ~~ ~ ~`~ 33S U tiJ1~ ~' A ~~ 1~1~ Member authorized to be responsible for Bingo operations: Name : ~ ~ 1 j~' ~ 1 Z~ /L Home Address (9 3~.~ ~~,A.~~ ~yt ~Al ~-y, V A ~-`~ ~ 5 3 Phone 3~ c7-~~ b ~ Bus Phone ~~ c~ - X335 I,.,o~~ Member responsible for filing financial report required by the code if your organization ceases to exist: Name : I v2 ~ ~ . i ~ o -_ Home Address ~ 3 ~.~ ~ 1 ~v~_ ~ ~\-e.,•,., UA ~.+~ ~ S 3 Phone 3~~ -yOS~. Bus Phone ~ 1 ~ - t 33 51 ~ a ~ Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization, attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~ IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNrY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAREN BY ALL APPLICANTS: S I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. se of the Code of Virginia and Section 4-86 et. se of the Roanoke County Code. d bv: 3 l1A ay~~ Name Title Home Address ~ ' Subscribed..... nd savor before me, this day of ~~~-19 `~-3 in the /: CountyrjCit~i of , Virginia. i My commission expires: ~ 19 ~-~ NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissio r of t Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF 7'1~ REVENUE ROANOKE, VA 24018 4 ACTION NO. A-11194-10.b ITEM NUMBER S° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 AGENDA ITEM: Request for Approval of a Raffle Permit from the Cave Spring High School PTSA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School PTSA has requested a permit to hold a raffle in Roanoke County on April 16, 1994. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Cave Spring High School PTSA be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Cd' ~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x ) Motion by: H _ n~P l l ~~ F„ ~ ~y ~~ M; ,,nix No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION ~_3 Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~'~l~~t~', ~ ~i~l~-'~- ~/~r~ .~~~/,~~~~~ ~.~ Mailing Address ~j ~/~ L,(~+4pRi~~~ ~~Q. SCc.1 City, State, Zip Code ~~~~,/(~~,~~/~~(~~=4/S,~'`~~ When was the organization founded? /~n~ ,Sc"- f~~~ ~_ Purpose and Type of Organization CAI~c:~~~ l~oit~^~1~- f vk'~~5~ - ~T~ - c~R2i/%~~~ Has the organization been in existence in Roanoke County for two continuous years? YE3_~ NO Is the organization non-profit? YES_~ NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES~_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec• of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ~~Z,~ T Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? ~/ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association,. organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation J of any classification whatsoever, for the purpose of organizing, "'~ managing, or conducting Raffles ? ~~ DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value l~jC~~ ~',~c ,~=~ ~~ DATE OF RAFFLE 5~~ ~/~Q/L / ~, /~~y~ If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will.. bey held. /~~ Specific location where Raffle drawing is to be conducted? NOTE: This permit shall a valid only for the above ocat'on. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned ;~n~er~ie of the proceeds. Use estimated amounts if necessar" ~~~'~° ~^~~ ~/ l7~ /~~~ 5ve ~ ~'`-~'~ aZS ,r-._.._.._~ o ~i2~.~/ `'~ ~,° rte, ~© ~ y V ,~%y~ /r ~ /~ Cj,C~~yyc,..¢.o ~ ~~u3,Ua ~ vc> ~hu~a-~ 7 5' ~~~ U ~I ~/u~,~'.A ' ~~~ ~~sJ t,a ; °J ,~ ~ ~ ~ tr ~ 3~~ ~!~z-c~/~ J' r,~.c.' ~cY-Q..~fi., ~,.~~ ~~~ ~~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 ~s, ~~ ,~~~ J / Sit//~ ~~ l~ ~z yap a ~~ Officers of the Organization: .. President : ~~~ ;: ,~~, ~C_. C,L~_ 1-. ~- A/V Phone : Q ~ f - ~/.~~,~? Address : '~1~_.~ ~/ ~~~/G ~ p 5 ~,QK~>>~ %C . ~1 ~/~/ ~ ~" ~_. f bc~~`~/L~~'-rte , ~N/J 1~~,7j6,~ E/2yu~b '~cU 31 /+l/~r/SL~I~ C_b~ ~~df~~J% Dom. ,CS~'C7/ ~`j '77 ~-~ /(o~~l, ~ Nice President: j`I'7.q,~ ~, ~:~L ~ ~, ~'_~ :~ S Phone: 1n~9- ~} ~/~~/ Address: ~ ~:~5 ~y ~ ~ v/[l. ,~.~ ~?'/c~%~ secretary ~ ~ ~ lk'L ~ ti ~ h i t ~ c~/`I Phone : ~~~ ~~- ,3/ ~ 7 Address: _~- ~ ~ ~ ~-~- ~~~ ~~ v~,~ ~~. ~ ~1~.7% Treasurer : ~ ~~~,a ,u~ LL- Phone : 7 ~~ ~ c~/~ Address: ~i~<.~ ~~~~i•~'fs C l- ~ ~~l~~ Member authorized to be responsible for Raffle operations: Name : ~-9 ~ C> ~~.~.5 ~ ~ Home Address 5~a ,!3 L~ ~~p Nd ~4--/~i £'- ~fl Phone ~"s~~j ° ~ _~/.~ Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name : ~~~( ~ A /yG/L L_.- ~ :, ~ Home Address ~~.~,~ ~~'~ ~~ f2~,~ C~ / - Phone ~ 7y- ~_~~~ Bus Phone 9~~~- ~~,3~' Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~~ ~° ~~ - Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~~,c.~ IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIlZGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION ~_ 3 THE FOLLOWING OATH MUST HE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 et. sect. of the Code of Virginia and Section 4-86 et. sea. of the Roanoke County Code. Signed b .~ . ~~~~ ~~ /~ ~-l~z:~ ~~~ Tit e 5J/3 y~~ .~ ~~~~~~~'~ Name Home Address Subscribed and sworn before me, this f~~4 l day of~~~~ ~ 19 i> in the County/City of~.`~'C'~~j ~~'~~-I' , Virginia. ( My commission expires: ' __.) 19 tary P b is NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date o missi er of the evenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COlHIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 ACTION # A-11194-10.c ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Meadowbrook Village - Section IV COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Meadowbrook Village - Section IV, J. D. Fralin, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are prepared by Mattern & Craig entitled IV, dated November 30, 1990, which Engineering Department. The water construction meets the specifications County. installed, as shown on plans Meadowbrook Village - Section are on file in the County and sanitary sewer facility and the plans approved by the FISCAL IMPACT' The value of the water and sanitary sewer construction is $30,000 and $ 45,100 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Meadowbrook Village - Section IV subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. S~ SUBMITTED BY: Clif ord ai , P.E. Utility Director ACTION VOTE Approved (~ Motion by: H. Odell "Fuzzy" No Denied ( ) Minnix Eddy _ Received ( ) Johnson _ Referred Kohinke _ to Minnix _ Nickens APPROVED: Elmer C. Hodge County Administrator Yes Abs x x x X x cc: File Clifford Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections S~ NORTH Gr51•s~~~ ~'' Phu ' D•V \ ~I '~ -\, ~ I I ~~ \ N \ ~ I I \ W `; ~ T ~ \ \ ~ ~ y I, ~~~ \ • \ `\, ~, Im i `~~ `\ \ \ ~ `. i x~eeva .~: D'w. ONN~ ~ EryT a.y L ~ ~ ~ ,:, _ I ~ - _ .;~' Ir ~. 84N MN~ I ~~~ ? I L~ VI ~~ I7 aYP.•r/o 0 p ;F('ait6'J'b 'I ' / o aE o~°'~ ' n B.N. /AN IB \ \ ~ /• ./ \ / ~\ cy ~ /N ~\ ~ r - ~ 3, ~ ~~\ ~ w ~ y ~, I 54/J MN. I6 A[MOVe e.a. PP[us ARE Ptoa A+D[ q. M0V6 C.D• I I ~BfND. '~ N I I~ I 'I I II J 54N. MN. 89 r ~~ 0~ h y' ~ ~ //~~' \ A.,. ~YF V O yC~ ~~`y~s ~ ~ \ \.! ~, r ,~. r3~C ~~ 'P. \ I '\ \\ _ J e _ _ ~ ~ ~~ ,_\~ ~ _. _- _ _.- Saw MU.~4 SaN. MN B ~ ~ ~ -'\ 84.U MN. f/L \ f~A \.~ _ / ~o' ~ -- - RO lY4T __5Ewta _ES.r 1• ~10~_~ ~_-_~ \ ~._~; ---'_"__ -_ ~ _ = = _ SAN r - - - ~ ~ \ \ Erb/. BAN. MH. ~ D . --- [uvT [N [o~a.o[ -- ErereauMUlT~, \` ruvTOUT[o~a.c[ ROANOKE COUNTY UTILITY DEPARTMENT S'} `. , .-~ -~ r-) r,' , ~tr~ - '~; ~. I,_l ~ ~ i l f~ ~ ~ b C ~ ivi F= ~1 i b_ i\i fl C C T T' iii ;v3 ~ I\i T ~ , 1J Ti•~T~ iIFF~ ii:GF(': flt= G~,CF~.is=AtT ,~,Nfl D,CCTl;~N1vfFNi magic Chic itch riav r-~-r A;n~rnm^cr 1aaZ, by ann nafi,lfpcn• ,I_(l Graiin f-:crcinafTCr rcfcrrcri Tn ac the "iia~rclrn.-r Harty of t~~ first hart t'r.c R;I~GI f1r= CIiGFR,VTCfiRC f:F ~;':E.'•.i:;iC` !'(':iltvjTV_ \/TR;:TNT~ ~crcinaftcr rcfcrrcn to ac The "Rnarn Harty {~f t~c ccv.^tinn .... .. .,_ ..... .... .. ... .... .... ... .._.... .1. .. .. ... .... ... .. narT.• ann-{ GI M'=R f'• la(li:l.C f'n:inty d,.^mjnjctratnr n~ Gnannl:c ('n;:nty \ITR;~_Tt~ITA Harty of the thirn Hart W T T P.i F G C F i ~. Ti-iA:T H('rR ANh Tt\( f;flNCTi;GR,6TT('ih.! of trc mtrtt:~l hcnc•fitc to ~rrri~r the - - - - - .. -- -~ -- - -- - _y - - ficvc~nncr nncc ~^~rci~~i (;Rd,iJT y ('n~}~:FV, d,CCT::Fd d,t~iil TR,dNCRGt? with thn yrn,cnantc nT {:<=NGRL~1 trJGRR3NTV (1F TTTI F ir, fco cirnln t;nTn the Rnarn ail WaTCr ann/nr ccwcr . ... , . :~ncc ~,~aiyoc_ rirriGnq iaTaralc rnnnnr;rjnnc ctnranc farj~iticc cn:;r~c c ni= ~atcr c:;nniv ntrmr~c ~r;arihnicc ann. any ann all nt-har cn~.jnmari± anri ~nn:rrtcnanrcc thcrc;:ntn '~-: ' ,,,.,_, ti„_,,,,_-_ y 1 ann to the warcr ann/nr ccwcr evctcmc In j,hc ctroctc avcn~~cc ann r,iitn~ir :;Tility Watcr ann/nr ccL/cr na_cc_ mcnt arcac that hat/p hacr. nr may ~arca=-cr hn inSr,aiicr{ h~/ the (~Ipti,clnncr alnnn With r,h_c rl~nt fi,n n~_rnctltally trcc ann n.Y~11nV the cacpmcntc in which thn carric m;~y r,c lnratpri pli ni' which jc ~nnrc nartiriilarly chn;~n ar.r. nacr^rihcn ann nccinnaTCn ac Tnllnwc >un ;rjT• Dc chn~rr ~n fihc nlan cntitlcn tvicarjnlrhrnni; Villanc - CcrT,inn T~/ :,_ _.._,.,. r. , _.., ~ :ti _. na'cn Nn~1P.~'!hpr <i; ~C4(1 manic by biat,t,crn R. (;rain; ar~ri nn =i lc it the GnannLc ('n:rnty Fnninccrinr f:cn~rtmcnt t>,a~o 1 of ~ .~`~ Tha ftcvclr,ncr ;ncq harchv rnvcnant ar,ri ;"arrant that it Lri 1l ha racnnncih is r_-ir tha nrnncr inctailarinn anri rnncTr~_i~rinn r,f tiles cari tratar ~anr./nr c.aLrar cvctaric inrl~~rinn ranair of cttrfarc arcac affcrsTCri by catTic-lent of trtiiity ,. .. rranrncc rnr ~ nrirrl of nnc s 11 ucar artcr `iara of arrcntpnrc by ti-c R.-~ar~ an trill ncrfnr-~ anu ncrcccarv rcnairc at itc rnct Flmcr f. i-lnrina (',minty Grimjnici;ratnr nT Gnann4a ('nt_;nty VirninirT Harty rr t_hc thorn Hart. hcrnhv ~n~nc In the ovar{ii;inri of t,hic inc.~_rttm~r;T, t,n clrnlrv tha arrc nr anro nT }h1C rnnvc~ra me nilrClla T (1 aCn 1~',l nn ~!~ arinntcri F:v the Rnarr. of Ciinpr~iicnrc n~ E2nannkc fntynt,~/ lfirninia WTTNRCC TI-i~ ~t~ii I (ltalTNC c-jnnatt,rcc anri ccalc; fla;ialnncr- __ r, _. , . Rv; R:i- ~~~ -p. ~.A.u u K ~C Ct ate n= ~ t,~,~/ f-rrrrrr^i/ /f; ~ t \/ of • T t n W l t_ - The fnrcnninn ri~ari t;ac arknnwlarinari hafnrc ric thic- R~~, ~~ ac l1~,yrrZ,V~ / ('n r ai;tn~ri`cri nfTirlcr T~Tic (~'~`" `~~~=""'~~-- nn hcha l f r,f Nr~rar:r 'atthiir ~~ ~'{'itT1TIl CCInn GYi111"CC~ ~ L%~j'~~i" / / /~ .. _ . _ ~ pa;e ? of ~ s4 h,nr,rnvor. ac }r. ~nrm: ~'nllni'V ~f'lmini C}_ra_T'nr n7' KnarlnkC s~ v Glmar ('• i-Inri~c C}a}c r,=- j",n Wl}~ The fnrcnninn riccr \.iac ~ri..nntir ic^incr? hcrnrc me }hic• „_ ...,, ti,___, -. _-:,-- _ - ..._ .. • riav of •~-•- - .:.-_-. .-- _..._. 7 :u nv Flmcr (' {.;nrinc ('ntln ~; dr;ninici-ra}nr n: hni-i^ir' of th- it,-tiarr-l~n= Cltncr\ricr,rc ... ..... .-_, ,. - ..'-. - _ _,.•_: , n-r" Rnannkc ('ni inT.v- 1/j rni nj a •~ : ~ .- - - - - - - - - - ~ - - - NnTarV Py,hli~ ~ - wSv f'nmmiccinn cvnircc: ag;,jVo,~ 10,i1~,~g~ Pa~c ~ c\T ~ M ~.~ ~.../ THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF JANUARY, 1994, ADOPTED THE FOLLOWING. RESOLUTION 11194-10.d REQUESTING ACCEPTANCE OF ORLANDO AVENUE, SAMANTHA CIRCLE, ORLANDO COURT, AND BOLEJACR BOULEVARD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: Not Required Yeas: Supervisors Johnson, Kohinke Minnix Nickens Eddy Nays: None A Copy Teste: T/• Jc~~X~-~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 11194-10.d requesting acceptance of Orlando Avenue, Samantha Circle, Orlando Court, and Bolejack Boulevard into the Virginia Department of Transportation Secondary System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 11, 1994. ~~ ~J~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors a. DESCRIPTION: 1) Orlando Court from the intersection of Orlando Avenue to the cul-de-sac. 2) Orlando Avenue from the intersection of Plantation Road (Route 115) to the intersection of Bolejack Boulevard. 3) Samantha Circle from the intersection of Orlando Avenue to the cul-de-sac. 4) Bolejack Boulevard from the intersection of Orlando Avenue north to the cul-de-sac and from the intersection of Orlando Avenue south to the cul- de-sac. LENGTH: (1) 0.16 MILES (2) .23 MILES (3) 0.08 MILES (4) 0.12 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET ROADWAY WIDTH:(1) 29 FEET (2) 36 FEET (3) 29 FEET (4) 29 FEET SURFACE WIDTH:(1) 20 FEET (2) 22 FEET (3) 20 FEET (4) 20 FEET SERVICE: (1) 25 HOMES(2) 21 HOMES (3) 11 HOMES(4) 16 HOMES ROANOKE COUNTY ACCEPTANCE OF ORLANDO AVENUE, SAMANTHA CIRCLE, ENGINEERING ~ ORLANDO COURT AND BOLEJACK BOULEVARD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION :SYSTEM INSPECTIONS.. DEPARTMENT PROPOSED ADDITION SHOWN IN GRAY Us'' O L'J H z UE E Q a~ M O O A d Q F a O O O rn a w w O ~• O CA z 0 v U v H H z ~~ ~ ~ ~ w w w a a a H H H ~ ~ ~ ~ M 00 A N O p i' O V O O z o H H ~""~ H H ~ ~ ~ U a R: ~ O O O c5 ~ ~ w w w H H H ~ ~ ~ U U U ~~ i 0 a o 0 0 ~ ~ ~ z O a H 00 O o0 H o0 ir1 ca oo ~ x rn o0 z rn .o H U ~ o0 ~ z d rn -. a ~ ~, ~ m a W ~ o 0 O ~ cV fV l0 Q1 0 d a ~ b a fs+ R: Pa N O O C7 z ~ w ~ ~ o ~ o 0 6 0 A H U H z ~ ~ r+ H ~ ' O U cn ~ U u 1 H O U 10 W I A W -- H q Q ~ W W U] U cn ~ z " ^ ^ w Q .~ w ~ .~ ~ w .~ z ~ ~ ~ h z " h p ai z ~ w ai ai H ~ U 0 H O F O p D a V p a° ~ x z a° as ~~ a° as ~ d ~ ,,,jj Z7 ~ H ~ b ~ U .~ b A y ~ H a A ~ E Ri ~ E P, A w H x ~ 0 0 U q ~ ~ O ~ H W ca a z a Z R'+ ~ U O a Q', H ~ ~ U ~ ~ m 00 ~, b b a w n 0 ~r q O ^ m m a a v m a 0 m m «r Yf ~, 0 .~ O b yes "~ C7 0 z ~' m O z ,~ o m H H ~ U ..y 'C W a a `~ .,. z H +~ m `z ~ ; ~ ~ z ~ w o x O ~ O U W ~ ~ ~ a ~ ~ m ~ b m c. m ~ .. i a .. .. o ~ A (~ ~ ~ ~ ~ ± !'~ 9 \ .., ~ a '~ z .. Uj! O H z EdE H~ E c Q H 4 A H yz r~i [" 0 O 0 w z w Ga x p~ ~ O z O' H O d W F z a © ~ a .-. z C C .. iii G O V ~ U < ~..i H c 4 ~~I' as 0 ~A i U N O rn z a~ a 0 H V ~ O C7 W H 6 EE U i~ ~vq 1~ A O ., 0 A 0 ~a u, O rn ~ A z ~ a ~ x x N o o E-+ o, w o c7 O ~ D z A o z r-+ d U H ~ d v x w A W F I ~ ~ O Q w z I F+ a o z w ~ 0 ~ ~ a w ~ w a ~ ~ ' E F y. A ir. f . d . ra a as U ti w a as 0 d a d A o ~' a o +' d ~ H ~ A m 00 b m ° . .. .~.~ d RI O w .N Q O d fi m d m d A p V m Q ~s 0 0 0 a v H m .. m ~ .., A r w O .Y 0 0 ~ p° ~ a ~~ ~ ° o ° ' o .. E .. a A o •d m a V 0 z m 0 m b V M Q Fi V 'd O {ti H c a6 z a ~ ~ c~ ~ ., .~ , a v ACTION # ITEM NUMBER ~""' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 AGENDA ITEM: Acceptance of Orlando Avenue, Samantha Circle;Orlando Court and Bolejack Boulevard into the Virginia Department of Transportation System COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION F & B the developer of Plantation Gardens, Sections 1, 2 and 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.23 miles of Orlando Avenue, 0.08 miles of Samantha Circle, 0.16 miles of Orlando Court and 0.12 miles of Bolejack Boulevard. Staff has inspected these roads along with representatives of the Virginia Department of Transportation and finds these roads acceptable. STAFF RECOMMENDATION Staff recommends that the Board approve a resolution to VDOT requesting that they accept Orlando Avenue, Samantha Circle, Orlando Court and Bolejack Boulevard into the Secondary Road System. SUBMITTED BY: nold Covey, Director of Engineering & Inspections APPROVED BY: Elmer C. Hodge County Administrator .. ~J -~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens .T-S NORTH 4 : ~~: i' ,I ~' ~r 1i n DESCRIPTION: 1) Orlando Court from the intersection of Orlando Avenue to the cul-de-sac. 2) Orlando Avenue from the intersection of Plantati on Road (Route 115) to the intersection of Bol ejack Boulevard. 3) Samantha Circle from the intersection of Orlando Avenue to the cul-de-sac. 4) Bolejack Boulevard from the intersec tion of Orlando Avenue north to the cul-de-sac and from the intersection of Orlando Avenue south to th e cul- de-sac. LENGTH: (1) 0 RIGHT OF WAY: (1) .16 MILES (2) .23 50 FEET MILES (3) 0.08 MILES (4) 0.12 MILES ROADWAY WIDTH:(1) 29 (2) 50 FEET (2) 36 FEET (3) FEET (3) 50 FEET (4) 29 FEET 4 50 FEET SIIRFACE WIDTH:(1) 20 FEET (2) 22 FEET (3) ( ) 20 FEET (4) 29 20 FEET FEET SERVICE: (1) 25 HOMES(2) 21 HOMES (3) 11 HOMES(4) 16 HOMES ROANOKE COUNTY ACCEPTANCE OF ORLANDO AVENUE, SAMANTHA CIRCLE, ENGINEERING & ORLANDO COURT AND BOLEJACK BOULEVARD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT PROPOSED ADDITION SHOWN IN GRAY r The Board of Supervisors of Roanoke County, in regular meeting on the 11th day of January, 1994, adopted the following: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary Aller,, Board Clerk ,~" O L'J I H z Q d O Q A H t+ O O a w O 0 O z 0 U v H z 4 O z ~~ ~ ~ ~ a~ w w w a a a ~ ~ O ~ ~ M ~ A N ~ m V O O O 10 .~ b b z ~ .~ a [o H H w .~ ~ ~ O O ~ o w ch ~ ~ w w W ~ E-i H ~ ~ ~ ~ U U U n ~ d ~ m ~ a~ ° ° o ~ ~ ~ ~ z ~ m o a q O ap F-I H p'a 00 o0 z ~ rn ,fl E..., U ~. ~ td z ~ rn x o ° a a N ° ~- u, . . ~ ~. ~ m N a' `~ ° a N a o o ~ ~ z Z ~ ~ z w O ~ ~ ~ ~ ~+ ~ O ~ ° ~ ~ N m ,_.., ~ z H U ~ Cn +g ~ ~ O ,~ g •.~i °d U ul H y W v] I W W A q ~ A pp~~ R'+ . ~ Q 00 ~ Q' ,., U v W tl cn a~f W z I ,~ W ~ .a ,.~ ~ W d ,7 z ~ ~ ~ I z ~ w ~ r ~ ~ .~ .yt a w ad ~ ~ U d C r-a O H p ~ ° ~ ~ a ~ `~ H a w ~~ a c°a w t~ d d U ,~ w F a a d4 H ~ a ~ F b r `' a. a W - ~ ~ ~ ~ ~ ~ ~ rn o U 0 q ~ ~ 0 0 ¢ x .°3 Q a ~, z w a A z ~ ~ ~ U ~ o ~ x ~ 6 H ,! o ~ ~ ~ ~ ~' o z ~..J°°` 0 z b 0 ~ H H ~ U w t~ .~; z H i~ ~ ~ d q r~ ~ ~ z ~o w ~ w o ~ ~ C 0 o U ~' z ~ z H °'' Q ~ H ., °° ~ ~d as it m V ..r ~ J/ ~ _ O c,~ : +~ -~ F b .. ~ _ ~ ~ ~ ' •N ; i~ z t ~- L*i O H z w z H H z 0 U U' C~ A ~i Q E E O 0 O to a W 0 0 z 0 ~4 U U ~.. O H H z z w, Q x ~~ °I z'~ O. H H H z a a O a O z ~~ 0 N A '" f ~ U O D 0 H O C7 W H U ~~ O ~! a ° ~ o rn w ra z ~ -. ~ ' ' a ~n m o o x x ~, ~ ~ r d ° H a a a w o ~ z ° ~ ~ o ~ z Q A o z p a H H ~ U ~ A U x ~ A A W H I ~ w z 10 ~ ~ b H a o ° a ~ ° ~ ~ ° z w ~ o o o H ~ U a ov a cv a ~ ° z ~ ° ~ ~ ° mo ~ ~ H ° ° a a ° ~ ° ~ ~ A t~ o h . b, a m A ~ . c E • Q a as O U h W a 0 m dd~ ~7 b b ., +°~ n 0 O m d m A q 0 p m m .,~ 0 ,j7 a M 0 b '~ d +°~ b jy L7 0 z ,S 5 m 0 ~d .~ v YI d V 'd o c a w ~ ~ z a Q E ~ ~, ad b a~ ... m + v m~ ~ ^ a ~ d .-. o v ~ 'd +~ .. _' ~ - ---~~--~_ ~~ _ IIIIlI111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111lJ ~JIIIIIIIII111111111111111111111111 ' - ~ ~ ~ 1 z- ~ C_D m M -~ n~5 - "' = AGENDA ITEM NO. - - _ - - - -_ - CE REQUEST - - APPE - _ - _ - = i = = CITIZENS COMMENTS = ~/ PUBLIC HEARING ORDINANCE - - __ -_ c ~ ~--~ SUBJECT: ~ ~ -_ hairman of the Board of Supervisors to recognize me during the I would like the C meeting on the above matter so that I may comment. - ~' WHEN CALLED TO TI-~ LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ._ - _ - - __ BELOW: -_ s Baker will be given between three to five minutes to comment ^ Each p whether speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speakin~ on an issue, and will enforce the rule unless instructed by the majority o the Board to =_ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. '- ns of clarification may be entertained by the Chairman. Questio ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. =_ ^ Both speakers and the audience will exercise courtesy at all times. ted to leave any written statements and/or comments ^ Speakers are reques vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF' OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - -- -_ - NAME ~ ,',~ ~~ ~ ~l~ - ADDRESS ~~ - = PHONE ~~'~' ~ ~ ~ ~' c 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~~~~~~~~~~i fillllllilllllll _J ~ ~( ^-! ~ ~~ == j~' d ~I AM JACK CROWDER 251 PLYMOUTH DRIVE N.W. ROANORE VIRGINIA ~8)!~24019 PLYMOUTH DRIVE IS A RESIDENTAL SRREET IN A RESIDENTAL SUBDIVISIOA. MR. CHAIRMAN MEMBERS OF THE BOARD. WE SENT EACH OF YOII A MANILA ENVELOILEWTRAFFICOBLOCKING PLYMOUTgNDRIVE PICTURES OF THE WALKING AND AUTOMOB OUR RESIDENTAL STREET ATID DESTROYING OOVEREBYHTHEHHOIGH VOLIIMEPOF TRAFFIC OF OUR DRIVEWAYS, WITHOUT GETTING RUN BEIfiG ROUTED INTO PLYMOUTH DRIVEIdYPLYMOUTHNDRIVEHA COMMERCIALSTREETD SCHOOL VIA THE PAPER STREET MARIP OUT OF OUR RESIDENTAL STREET, THIS IS ILLEGAL WITHOUT A. PERMIT 'FROM THE STATE HIGHWAY DEPARTMENT. THIS IS AVERY SENSITIVE AND EXPLOSIVE SITUATION, A ACCIDENT WAITING TO HAPPEN. ROANOKE COUNTY DID NOT SEEM TO KNOW DOESTNOTZHAVEPARNAI''IEEARDUISZNOTEON FILED THE PETETION TO CLOSE IT , ZT THE NEW COUNTY MAPS, NOW MR. AODGES SAOUNTYE IFRSO, YOD TAEIIBOARDBOF SH DEVELOPER AND NOW BELONGS TO ROAIVORE C , SUPERVISORS HAVE A LEGAL RIGHT TO TOFCpLyMOUTH DRZVE ATRESIDENTALRgTREET THE PROPERTY OWNERS AND TAX PAYERS 0 FROM THIS HIGH VOLUME OF TRAFFIC BERIVERTHEESHENAN OAHB APTISTCHURCHSIS CHURCH AND X SCHOOL INTO PLYMOUTH D WAN THEY HAVE TWO OTHER ROUTING ITS OUTBITSDFROM THE CHURCHLPR PERTYRIVE, ENTRANCES AND ER A TRAFFIC UT?TE WAS PUT ON THE PAPER STREET SATURADAWaAND~ DNDAyELIGHT S G ING ROUGH THIS STREETSIE~~?RXDAEACHZDAY,NOW IN ADDITION T~ THERE D~S, IT WOULD BE OVER 600 CAR IS ABOUT 300 TO 400 CARS A DAY OF CUD BROOKSIDERSHOPPING CENTERT ANDRBACK FROM. DEI~?T ROAD TO WILLIAMSON ROAD AN TO DENTR~xR ROAD TO MISS THE TRAFFIC LEDHTTHISDISTTOOAMIICHDTRAFFICMFOR ROAD, TRZSXZS WHICH NEEDS TO BE CONTRmLL , A NARROW RESIDENTAL STREET. NOW TO GET TO THE MAP, IT SHOWS PLYMOUTHT~EIPLYMOUTHNaOLONY SUBDIVISDONO WILLIAMSON ROAD, A RESIDENTAL STREET IN THE CHURCH PROPERTY IS NOT ANY PERNApFZSHTHELPAPERHSTREETINS QUESTIONOAND THE STREET.CIRCILED IN RED ON TH WAS SEPARATED FROM THE CHURCH PRRTyRSOMEONE CUTBTHERFENCE~~ BEFOREW THE CHURCH TOOK OVER THEIR PROPE , ATHLETIC ATHLETIC FIELD FIELD NOW THE ~ AT THE TOP OFO PLYMOUTHS DRIVE,HBUTHISIINDED IT HAS IT DOES NOT HAVE A ENTRANCE INT A RIGHTAWAY TO WILLIAMSON ROAD. THE CHURCyMOUTH DRIVER ORTTHEIRPWALRING~ CLOSED FOR IT GIVES THEM ACCESST~XJ( TO PL TRAFFIC DOWN PLYMOUTH DRIVETO LOT E DRIVEWAYTTO THE AATHLETICHFIELDgE CHURCH OWNS , AND WALKS THROUGH TH THIS WALKING TRAFFICBLOCKSTPPLYMOUTHDDRIVEAOURWRESIDENTALVSTREET. PROPERTY OWNERS PROPERTY 01` ~~ ~ %-~` 1 THE CHURCH NEEDS A PERMIT FOR THE WALK THONLY~ ALSO II UNDE STAND THAT FOR THI p~~pER~Y IS ZONED FOR RESIDENCE ~HE COIIN Y USED THIS FIELD THIS SUMMER. THE COUNTY IS LEANING TOWARD CHURru A "'_EETIR?G WAS HELD AT THE CHIIRCH GFFICEON DECEMBER 10 TH t993, at this meeting the church Frith authority from the county if~~E3EZX~IXX ATTORNEY. "R. HODGES Af~ID N`R. COVEY, SO I IINDERSTAND, AGREED TO PUT A GATE ACROSS THE PAPER STREET AhD CLOSE IT 4RCM LATE AFTERNOON UNTIL 7:00 Ah' TEXT N`ORFI~TG, WITH A KEY TO THE FIRE N!ARSHALL, IF THE FIRE MARSHALL SPILL ACCEPT A KEY FOR A CLOSED GATE AT THE NIGHT HOURS, HE CAN ACCEPT A KEY TO THE ~ GATE ~'OR THE DAILIGHT HOURS , r~HEN ALL OF THE CHURCH TRAFFIC IS MOVING, KEE?II`'G THE GATE CLOSEDDAY AND ATIGHT. WITH PROPER ROUTIA?G AND CONTROL OF THE TRAFFIC TO THE CHURCH AND SCHOOL APTD 'KITH THEM HAVING TWO OTHER ENTRANCES AND EXITS TO At?D FROM THE CHURCH PROPERTY, ONE OfiDENT ROAD AND THE OTHER ON WILLIAr?SON ROAD, THE PAPER STREET EXIT WOULD ~T BE NEEDED. ~~X&1~~1lxXXR~R~IEI~~StX~X1~X~%~XI~X.I~~~XXXJ~'~%7it~YT~IflXTI~X TH~X&~Hl~IX~YXlI7~TZI~~XT~X~&XTI.Yffi~BXYID~XTT~IjX1~DXBI~Tffi~I]~X7fl~~~XT7~JCXX XxYRRSXAl~X~~TZX]Q1~1~~dXRtFR~%I~ITIXB?B~:~YXXXXXX THE SIMPLEST AND EASIEST SOLUTION TO THE PROBLEM IS TO CLOSE THE ~1~SgX PAPER STREET T~O~ WALRING AND AUTOMOBILE TRAFFIC AND LET THE CHURCH TRAFFIC USE THE CHIIRCH-FROPERTY. THE TWO ENTRANCES AND EXITS THAT THE CHURCH HAS ON THEIR PROPERTY SHOULD BE SUFFICIENT. X~R~~~~~3~Y AT THE MEETING THE CHURCH AGREED TO CONTROL THE NOISE FROM THE GYM, EVERY ONE ZS USING THE GYM WITHOUT ANY CONTROLS. AT THE MEETING N!R HODGES OR MR COVEY SAID NOTHING ABOUT REDUCING THE TRAFFIC INTO PLYMOUTH DRIVE OUR RESIDENTAL STREET., AFTER ALL THE CHURCH AND ITS TRAFFIC IS THE CULPRIT, NOT US. THEY SEEMED TO SHO1P FAVORITISM FOR THE CHURCH ANY QUESTIONS AT THE MEETING IN DECEMBER WITH MEMBERS OF V-DOT ATTENDING, THEY AGREED ~iITH MR. HODGES TO WIDEN AND ALIGHN THE FRONT ~f%BZ~SX ENTRANCE OF THE CHURCH INTO WILLIAMSON ROAD, AT APPROXIMATE dpt $8,000 DOLLARS, THIS WOITLD NOT REDUCE THE TRAFFIC INTO PLYMOUTH DRIVE , IF ANYTHING , IT WOULD PROBALLY INCREASE THE TRAFFIC. SIH~X~1~~X~$~ ~~~~~"X ~uiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ - - - - _ _ L AGENDA ITEM NO. _ APPE CE REQUEST PUBLIC HEARING ORDINANCE ~ CITIZENS COMMENTS -_ ~_ SUB CT: va ~' I would like the Chairman of the Board of Supervisors to recognize me during the _ _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: =_ _ ^ Each s Baker will be given between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to _ -_ do otherwise. -- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - __ _ ^ All comments must be directed to the Board. Debate between a recognized ,= speaker and audience members is not allowed. =_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ vv~th the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ SE PRINT LEGIBLY AND GIVE TO THE CLERK PLEA NAME 76 N~~ P ~A (c'.M ~ ~ ADDRESS ~ 4 x Pi ~; ~ ~ ~~ ~. ~ ~ .._ PHONE ~ ~ ~ - ~ d 5 `~ . c m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~ ~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIiI111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~jjJ _ c L._. _ AGENDA ITEM NO. _ _ _ APPE CE REQUEST _ - _ - - _ - _ CITIZENS COMMENTS _ PUBLIC HEARING ORDINANCE -_ = SUBJECT: ~ ` ~,~~ ~ ~~ ~ _ ~~ ~~ ,:..~ ~~ / L' ~ ~L~2 `-' zt <~~ ` ~ -_ _ - ~_ = I would like the Chairman of the Board of Supervisors to recognize me during the _ = meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ __ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to - do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. the Chairman rtained b b t ti ifi f l . y e en e on may ca ar c Questions o c ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK s ~ ~ ~ ~ ~ ~~ ~~ ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ mlllllll11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIllJ i ~ ~ Z-~ ~ ~a rr ~r~7 - _ - _ AGENDA ITEM NO. c APPE CE REQUEST _ _ PUBLIC FEARING ORDINANCE / /CITIZENS COMMENTS -_ ~~ ~r"1~1t`-U ~~ -~~~ i L E- d,r (C /-/ (~3`~~fr{1~~.~ ~Y.~~~~~'C~~(~~ S ~- ` ~ SUBJECT. ~ Board of Su ervisors to reco nize me Burin the = I would like the Chairman of the p g g _ meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS =_ c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ _ ^ Each s esker will be iven between three to five minutes to comment P speaking as an individual or representative. The Chairman will whethe - decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to -_ do otherwise. ^ 'll be limited to a resentation of their oint of view onl . Speaker vv~ p y the Chairman be entertained b a ti ifi f l ti _ _ . y y ca on m ar ons o c Ques _ _ c ^ All comments must be directed to the Board. Debate between a recognized __ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments -_ vnth the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ c -_ - _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - m 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ~1 ~i COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE % of General Beginning Balance at July 1, 1993 (Audited) Original 1993-94 Budget Addition to reserve August 24, 1993 VDOT Revenue Sharing Match October 26, 1993 Purchase of ladder truck Amount Fund Expenditures $6,936,009 80,668 (25,000) (203,733) January 3, 1994 IDA -acquire 15 acres from Friendship Manor X272,500) Balance at January 11, 1994 $6,515,44_4 8_ Submitted By Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). /y1- .`~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE July 13, 1993 Beginning Balance at July 1, 1993 $136,635 (Audited) Northside High School Ball Fields 62 000 Balance as of January 11, 1994 $$ 7e Submitted by ~~ ~. Diane D. Hyatt Director of Finance ///~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1993 $100,000 July 13, 1993 Clerk of Circuit Court New Position (26,400) October 26, 1993 Codification of County Code 6 S00 Balance as of January 11, 1994 $$ 6_ Submitted by q~~. x~~ Diane D. Hyatt Director of Finance +~ _.~' M G~ .-• V• O ^ O o N o .- W W U' 1- Q Q d ^ a h O P. ~ ~ N u1 d C M Id c > \ ro d o •+ M ~G \ Qt ro ~- •.+ ~ W >~U F^ Q ^ a~ ~t CLL. 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Cl o 0 o O U1 o LIt o 0 0 !tl I n o Ijl o' lf1 o M t!1 +- N ~ Z. M 7 tfY ~:.v. .- N N.7 l !1 -- N M M 7. ~ lfi 1 11 N ~ ~ ~ O ~ ~.. (~ N ['•• N [7D Ib OD ~ f 7D ': fT .(1 f 1+ fT fT O + U+ (t 4 ~ b~ O~ G~ Ll.' 0 0 0 0 OO O 0 0 OO 0 0 0 0 0 O' O 0 0 0 m Y 1 Motion by ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 1994 AGENDA ITEM: Report on Proposed Schedule for 1994 ISTEA Grant Application Process COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• April 1, 1994 is the anticipated deadline for the 1994 Virginia ISTEA grant process. The staff has prepared the attached schedule to prepare, review and submit applications for this cycle. Respectfully Submitted, Terrance L. Harrin on, AICP Director of Planning and Zoning Action Approved ( ) Denied ( ) Received ( ) Referred to ACTION NO. Approved, Elmer C. Hodge County Administrator Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs /~-5 ISTEA PROJECT SCHEDULE COMPONENTS 1• Discussion with Planning staff at staff meeting - provide info. on schedule, ask for ideas, submittals, etc. 2. Meet with internal ISTEA committee - Parks & Rec, Engineering, Econ. Dev., P & Z, etc. 3. Letter out to County Departments - (including RVRA) includes info. on what ISTEA is, what types of projects are eligible, what type of data is needed for application, process, deadlines, etc. 3.A. Respond back with some level of detail if proposing a project. DEADLINE January 4, 1994 January 5 January 5 January 19 4. Letter out to Community Groups, including January 5 civic leagues, conservation groups, & recreational groups. Includes info. on what ISTEA is and offers to give a presentation to group. 4.A. Respond back if want more info. or to set up a presentation. 5• Presentations if requested 6. 5th PDC/MPO ISTEA Training Session 7• Continuous work with other departments and/or community groups in putting together applications and answering questions. Possibly some graphics/GIS design work to enhance applications. 8. Planning Commission review 9. Deadline for "final" draft application for formal County endorsement. January 14 January & Feb. January 27 Ongoing Feb. 15 or March 1 March 1 10. ISTEA committee meeting to review projects and make any suggestions for improvements. 11. BOS Resolution 12. TTC comment & review 13. MPO endorsement where needed 14. Application deadline to Transportation Board March 3 March 8 March 10 March 24 April 1 /71- S O O m 0 N 00 N M n 0 0 M 0 N N a j 0 n m m n 0 0 mNn N N N ~n ~N10[1 aar ° ~1nma` ~ r~ n 1n Na M O a a..... 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LL U L C 4 U u a L C r C m-~ 9 C d N r E C d m .~ N d 'a C O .~ m m m a C 0 a .~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY~ VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON MONDAY, JANUARY 11, 1994 RE80LIITION CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ~ aonN o ~ 9 z o ra (~~~tx~t~ .a~ ~.~~xx~~~e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 13, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL FUZZY" MINNIX CAVE SPRING MAGISTERAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Mary Nasca 5013 Upland Game Road Roanoke, VA 24014 Dear Ms. Nasca: At their regular meeting on Tuesday, January 11, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Cave Spring High School PTSA for a raffle permit. The raffle will be conducted on April 16, 1994. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, `n`~z~us, ~d , G2t1-e~~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® R«.yrJ.d Papw o~ aoanlo,~~ ~. z a C~~a~~# ~~ ~~xxYaor.~.~ 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 5, 1994 Mr. Neil B. Fizer 6324 Marshall Drive Salem, VA 24153 Dear Mr. Fizer: (703) 772-2005 At their regular meeting on Tuesday, January 11, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Vinton Moose Lodge #1121 fora Bingo Permit for the calendar year 1994. The games will be conducted at the location and times specified in your application. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT: YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~')a.~--~ f, ~ - Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HI L.~i MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRK.T HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT ® R«.yG.a P>~ O~ ROANp~.~ ti p 2 ~ >a~ 1838 c~ C~~~xx~~~ ~~ ~~~xx~~C~.e P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 The Honorable John Warner, U. S. Senate The Honorable Charles Robb, U. S. Senate The Honorable Bob Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NIGKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 January 14, 1994 The Honorable Bill Clinton, President, United States The Honorable Al Gore, President, U. S. Senate The Honorable Thomas Foley, Speaker, U. S. House of Representatives Attached is a copy of Resolution No. 11194-7 requesting the Congress of the United States to amend the Bankruptcy Code of 1978, 11 U.S.C. Sections 101-1330, relating to local government revenue sources. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, January 11, 1994. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: The Honorable Alfred C. Anderson, Treasurer, Roanoke County Paul M. Mahoney, County Attorney ®~yaea Paper Internal Revenue Service Department of the Treasury District Director D Virginia Congress of Parents and Teachers 3810 Augusta Avenue Richmond, Virginia 23230 Person to Contact: R. D. Morris Telephone Number: 649-2361 Refer Repljr to: EP/E0:7204 Date: JA~a ~ i986 Dear Sir/Madam: We have considered your application for a group exemption letter recognizing your subordinates as exempt from Federal income tax as organizations of the type described in Section 501(c)(037 of the Internal Revenue Code. Our records show that you were recognized as exempt from Federal income tax under Section 501(c)(03) of the Code. The exemption letter remains in effect. Based on the information supplied, we recognize your named-'` subordinates on the list you subm03jtof ttaeeCodet from Federal income tax under Section 501(c)( Additionally, we have classified the organizations you operate, supervise, or control and which are covered by your notification to us, as organizations that are not private foundations because you and they are organizations of the type described in Sections 509(a)(2) Donors may deduct contributions to you and your subordinates as provided in Section 170 of the Code. Bequests, legacies, transfers or gifts to you or for your use are devises, ~ ur oses if they meet deductible for Federal estate and gift tax p2106 and 2522 of the the applicable provisions of Sections 2055, Code. You and your exempt subordinates whose gross receipts each year are normally more than $25,000 are each required to file Form 990, Return of Organizations Exempt from Income Tax, by the 15th day of the fifth month after the end of trouanreturncfornthose period. If you prefer, you may file a g P subordinates that authorlbe inuadditionlto yournseparateereturn. that return. This would -2- Virginia Congress of Parents and Teachers enalt of $10.00 a day, up to a maximum of T. he law imposes a p y unless there is reasonable $5,000.00 when a return is filed late, cause for the delay. t subordinates are not required to file Federal You and your exemp income tax returns unless subject to the tax on Eachloreanization business income under Section 511 of the CExem t Organization P subject to this tax must file Form 990- , Business Income Tax Return. In thisouztsubordinatesopresent or determining whether any of your or y proposed activities are unrelated trade or business as defined in Section 513 of the Code. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social sec urityourxemployees during remuneration of $100.00 or more to each of y a calendar year. You are notActa~FUTA)r the tax imposed under the Federal Unemployment Tax at least 90 days before the end of your annual '~ Each year, accounting period, please se~e1ta~ themaddressdshownwbelowhe Internal Revenue Service Cen 1) A statement describing any changes during the year in the purposes, character, or method of operations of your subordinates; 2) A list showing the names, mailing addresses (includioger actual addresses if different, and emp y Postal ZIP Codes), our previous identification numbers of subordinates that since y report: a) Changed names or address; b) Were deleted from your roster; or c) Were added to your roster. 3) For subordinates to be added, attach: a) A statement that the information on which your present group exemption letter is based applies to the new subordinates; b) A statement that each has given you written authorization to add its name to the roster; c) A list of those to which the Service previously issued exemption rulings or determination letters; d) A statement that none of the subordinates is a private foundation as defined in Section 509 (a) of the Code if the group exemption letter covers organizations described in Section 501(c)(03). t -3- Virginia Congress of Parents and Teachers e) The street address of subordinates where the mailing address is a P.O. Box; and f) The information required by Revenue Procedure 75-50, 1975-2 C.B. 587 for each subordinate that is a school claiming exemption under Section 501(c)(03). Also include any other information necessary to establish that the school is complying with the requirements of Revenue Ruling 71-447, 1971-2 C.B. 230• This is the same information required by Schedule A, Form 1023, Application for Recognition of Exemption IInder Section 501(c)(03) of the Internal Revenue Code. 4) If applicable, a statement that your group exemption roster did not change since pour previous report. The above information should be sent to the following address: Internal Revenue Service Center r 11601 Roosevelt Boulevard Philadelphia, Pennsylvania 19155 Attention: Entity Control IInit The Service Center that processes your returns will send you a group exemption number. You are required to include this number on each Form 990, Return of Organization Exempt from Income Tax, and Form 990-T, Exempt Organization Business Income Tax Return. Please advise your subordinates of this requirement and provide them with the group exemption number. (see caveat below) Sincerely yours, Teddy R. Kern IIistrict ?'irector 7~ie effective date of this determination letter for your subordinates is Aril 15, 19a~ as agreed to in your letter of May 30, 19x5. 0 O W I,n ry~ N M n O N M N ~ 'CI' ~ N~ M O E N O n a1 O N 1~ N N C ri O O N N N O r d ~!' N O c.. N 1~ N ^ N ~ M~ O ~ ~ O M 00 I~ ri n •- M M r ~ (MOI N ~ Cr LM ~O I~ 00 M ~rj C ^ M M 00 ~ M W N OI n N `" O .- f~ j M ~ N M r fV ~ N ~ ~ Q) o N ~ C7 '~ n r n O ~ 00 LO 00 N CO 00 0) N fD M O N '- `- LO r O N '"' M\ ' ^ M O e} 1~ ~ n n 00 ~ r N '.. ~ O r M '- ~ N O '~ O O O O '~' ~ u1 r 'et ~~ O OJ C M r N C7 ~ ~ !O N Ln t0 00 eM- N ~ M O M A N N n M O C7 e- M M M O M C7 ~ (O M fM M N d. ~ .~- N n r LO \ C7 M 00 ~ e- ~ ~ '"' M N N ~} 0 r' e" r (O ~ ~ M M t0 W ~~_~- N LO O) I~ c. M O M ^ O O M N N N a 0 N •- M a M °""" '^_-,---_~ `_ ~ ~}' C7 e- Cj 0~ W p~~ ~ r M `°,~.~ j O O O O I~ M I O O O ~ N O M N ~ N 00 N ~ n d, N M a' M ,a. W W M ~O N I~ ~ `_ (0 `' W e- O O N N cF M O O O o O N r1' N O tt O 0) 0) GI O N `" cF ~'" OC a- ct M r ~ pOp O e} N ~ ~ ~ ~ CO ~ d' O d' I.n N N N O r. ^ N~ d' O~ N O N t~ ~ ~ C O~ o M O O N N ri ~^ n '.. O O p W O 0) ~ O tD „ <O N M .. C ~ N O e- M M N O d' O tt N r: ~~ r. N O ~^ ~ O M M n O o ~ ri Q O M ~ cF N O M .- O~ y ^ 00 O C7 00 00 ^ ~ ~ d O _N 00 00 O f0 N ^ ~C - (~ N ~ O n r e O CF ct M LO « C `" !' •' C e- O In N ^ N C O LO ~^ d. ^ N O M N O M r N O O O o ~° 0 0 O o L O t0 (0 t0 ~' O L r O a H m M O O D M F "' `"' N N O~ ~ CF N O c0 N N !- tF~.y.C ~t C7 n p MO NO ONao ,..rr ~ M 00 ~ O ~° '- O r eO- N O o ~ 00 p G7 o E ^ O t0 nj r- '„ l0 N ~ ~ ~ F- ~- G O O w v M ~ ~ ~ ~ ~ ~ ~ M ~ 00 I~ n ~ ~ ~ ~ N M ~ N l0 [) pj ~ INO a^- ~ n r 00 0 O 0) !" O C7 N N [t O N l0 ' d r " O O N M ^ M LU '"" M~ at M N W I~ t0 t0 O (C N ~^ ^ N 00 ~ N M N N M O N O C O^ N ry N~ O l0 o ^ ~~ O W f0 (O M D7 M ^ N N O N O ,a, M '"' N ~ O o ^ ~' ^ N e- ~t M ct ~ LO 1~ In ~ 7 r' t ~ Ch (O a-- O N O O 0) o M O _ 0 ~ N ~ ~ ~ M D) ~ r% W 3 ~ N r N r M !f' In '"' " 'O O N N C N ti' a, O O O N er I~ sh M L d CI' ~ e} nj .- ~`? O .- CA ~ M fh ~ f0 O O N \ ,.. _ .., ~ vi ~,' ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : L1~yde'~~~-fr,~,9.5-3 AGENDA ITEM: Authorization to Execute with Hanover Direct, Inc Establishment of Certain Roanoke County ~ ~,~:., COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: r ~ Q ' L;:' i ; a Performance Agreement for the Relocation and Industrial Facilities in ~~ This Performance Agreement describes the mutual obligations of the parties with respect to the relocation and establishment of warehousing and distribution facilities of Hanover Direct, Inc. in Roanoke County. BACKGROUND' County staff has negotiated a performance agreement between the County, the Roanoke County Industrial Development Authority ("IDA"), and Hanover Direct, Inc. (the "Company") with respect to the mutual obligations of the parties concerning inducement incentives for the Company to relocate its warehousing and distribution facilities to Roanoke County. These obligations include certain investment and employment goals to be accomplished by the Company in order that the County will achieve a return on its investment of public funds from increased tax revenues within three (3) years. SUMMARY OF INFORMATION: This Performance Agreement provides for an appropriation of public funds to the IDA. With these funds the IDA shall acquire 15 acres of real estate on State Route 601 Hollins Road;~'~extend water lines to the Company's proposed site, The County also agrees to undertake certain road improvements to Hollins Road within the Six Year Secondary Road Plan. 1 ACTIONNO. AT A REGULAR ITEM NO. COUNTY, VIRGINIA M HELD AT T EH RO1~ D OF SUPERVISORS OF ROANOKE MEETING DATE: 3 AGENDA ITEM: Appropriation and County Industrial COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUM~Ry. OKE COUNTY ADMINISTRATION CENTER yr. /.' ,. , Donation of Funds to the Roanoke Development Authority "fi`"~ Y This is an appropriation and donation of funds to the Roanoke County Industrial Development1A962 of public uthority. BACKGROUND: An economic development prospect has indicated an inter relocating its warehousin County and Botetourt County indthes'tJack tC.o Smith Indust to Roanoke This prospect has re facilities to the Roanokes Valleertain incentives to relocate tits of public finds to Y• This appropriation and donation Authorit ~ the Roanoke County Industrial Development Y (IDA will allow the IDA to undertake certain activiit with the Botetourt Count assist in accomplishin Y Industrial Development Authority to Roanoke Valley. g the relocation of this prospect to the SUMMARY OF INFORMATION: The IDA requires Count estate in the "Jack C, Y funding to ac Valle Smith Industrial p~ k~e 15 acres of real y Development Corporation for $191,962, from the Roanoke Section 15.1-511.1 of the State Code authorizes the cou "give, lend or advance in an funds or other count y manner that to it ntY to including the IDA. Y property to an maY seem proper y authority created by it, 1 -. r ~ . ~ ~_ i .~:.t ' ''_ /. ~./~; i ~ 4 ~ , ~ ~ > ACTION NO. ~ AT A REGULAR MEETING ITEM NO. COUNTY, VIRGINIA, OF THE BOARD OF SUPERVISORS OF HELD AT THE Rp,~O ROANOKE MEETING ~ COUNTY ADMINIST DATE: t RATION CENTER AGENDA ITEM: Aut 3 `,~;"c. ~ ;.c ~`;.,,~ ~~/ ~c~~~ horization to Execute with Hanover Direct a Performance Establishment Inc• for the Agreement of Certain IndustrialRFacilities and COUNTY ~etrnty -f'„-f '`Ili ! :.- ~,; in ADMINISTRATOR' -~ ~ ~ `", - S COMMENTS : . , , - ~:'-' . . F ;_:.,,•~ ~~ ~._. ~ ~4 EXECUTIVE SUNIMARy: This Performance A the parties with greement describes the mutual obli warehousin respect to the relocation Roanoke Countya distribution facilities of and establishment of Hanover Direct of Inc, in BACKGROUND: County staff has the County, the neg°tiated a ("IDA"), and HanovernDke Count Performance agreement between the erect Y Industrial Develo mutual obli Inc• (the "com an „ Pfient Authority incentives gations of the P Y ) with res distributionfor the Company to Parties concernin Pect to include certainainvestment an relocate its g inducement to Roanoke Count warehousing and by the com d employment y' These obli parry in order that the goals to be accomgations its investment of public County will achieve Plished three (3) years. funds from increased tax a return on revenues within SCARY OF INFORMATION: This Performance Agreement public funds to the IDA. Provides acres of real estate o With these funds the an appropriation of lines to the n State Route 601 Hollins DA sha~ acquire 15 .~~ Company's proposed site Road, extend water improvements The County also agrees to Plan. to Hollins Road within undertake certain road the Six Year Secondar Y Road 1 ACTIONNO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : , 3 ~') •' F_ ~ ~ ~ AGENDA ITEM: Appropriation and Donation of Funds to the Roanoke County Industrial Development Authority -- • , ~ • ,'- ,~,f , COUNTY ADMINISTRATOR' S COMMENTS : ~~• ~`-' , ;~, /' EXECUTIVE SUMMARY' This is an appropriation and donation of $191,962 of public funds to the Roanoke County Industrial Development Authority. BACKGROUND' An economic development prospect has indicated an interest in relocating its warehousing and distribution facilities to Roanoke County and Botetourt County in the "Jack C. Smith Industrial Park." This prospect has requested certain incentives to relocate its facilities to the Roanoke Valley. This appropriation and donation of public finds to the Roanoke County Industrial Development Authority (IDA) will allow the IDA to undertake certain activiites with the Botetourt County Industrial Development Authority to assist in accomplishing the relocation of this prospect to the Roanoke Valley. SUMMARY OF INFORMATION: The IDA requires County funding to acquire 15 acres of real estate in the "Jack C. Smith Industrial Park" from the Roanoke Valley Development Corporation for $191,962. Section 15.1-511.1 of the State Code authorizes the county to "give, lend or advance in any manner that to it may seem proper funds or other county property" to any authority created by it, including the IDA. 1 - --. _ J - - --_ - /- l '~1 ` - --- - 5 P _ `"'~~ ~ ~~!`-!~...C. _ ~Oh~mKni_~ _._IJ~~e~u n~t..7 __.~tilc,~: v~~tn~ -_ -, ~ lp U ~ -----------__-----~Y? l r _ 1 LU4 7.~ f----~CL `n~1~,_/~~ vn IG~!~!i~~ / J/ _ . _ ~~ u /G ~ ~~ Kam, d r.J ~~ ~ (~ tT'1r c /r.4~ f !yi Uf L /~~c„ ~~ / ~~ J . (/ f~t> O,~/c r1JT