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3/8/1994 - Regular
OF POANp~.~ a Z Z J a 1838 ,~ 6,~ ~,~ C~~ix~t~ ~# ~~~t~~C~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 8, 1994 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the ClerK to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. THE BOARD OF SUPERVISORS NOW MEETS AT THE NEW ADMINISTRATION CENTER AT 5204 BERNARD DRIVE, S.W. THE MEETING ROOM IS LOCATED ON THE FIRST FLOOR A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:04 P.M. 2. Irnocation: The Reverend Steven W. Harris Baptist Children's Home 3. Pledge of Allegiance to the United States Flag. ® Recycled Paper B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS NONE D. NEW BUSINESS 1. Request for Approval of Resolution Adopting the Real Estate Tax Rate. (Brent Robertson, Budget Manager) R-38941 BL,T MOTION TO ADOPT RESO SETTING REAL ESTATE TAX RATE AT 1.13 URC B ~T ASKED THAT THE CHAMBER OF COMII~RCE BE INFORMED THAT COUNTY'S TAX RATE IS $1.13 NOT $1.15. 2. Request for Approval of Resolution Adopting the Personal Property Tax Rate and Machinery and Tools Tax Rate. (Brent Robertson, Budget Manager) R-38942 FM MOTION TO ADOPT RESO SETTING PERSONAL PROPERTY TAX RATE AT $3.50 AND MACHINERY & TOOLS TAX RATE AT $3.00 URC 3. Request for Funds for Storm Related Damage to County Facilities (Elmer C. Hodge, County Administrator) A-38943 HCN MOTION TO APPROVE ALT. #3 TO DEFER APPROPRIATION OF FUNDS UNTIL LATER IN THE BUDGET YEAR. URC 4. Request for Approval of Agreement for the Purchase of a Electricity from Appalachian Power Company. (Paul M. Mahoney, County Attorney) R 3894-4 HCN MOTION TO APPROVE AGREEMENT AND AUTHORIZE PMM AND ECH TO MEET WITH VACO/VML AND APCO TO DISCUSS DIFFERENCES IDENTIFIED IN RATES AS WELL AS STORM- RELATED ISSUES. URC E. REQUESTS FOR WORK SESSIONS NONE F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Sections of Article II, Dogs, Cats, and Other Animals, of Chapter 5, Animals and Fowl of the Roanoke County Code to Require Licensure of Cats, to Prohibit Urnaccinated Dogs and Cats from Running at Large, to Limit the Number of Cats per Dwelling Unit, to Provide for a Three Year License Tax for Dogs and Cats, to Increase the Board Fee for Impounded Animals, and to Define Certain Acts Committed by Animals as Nuisances and Prescribing Penalties Therefore. (Joseph Obenshain, Sr. Assistant County Attorney) 2 CITIZENS SPOKE CONCERNING VARIOUS ASPECTS OF PROPOSED ORD. B T MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3/22/94 BOARD MEMBERS TO MAKE SUGGESTIONS REGARDING CHANGES TO THE PROPOSED ORDINANCE. AYES B j,EGK,FM~HCN NAYS LBE 3 2. Ordinance Vacating a 15 foot Public Utility Easement on Tax Parcel 94.02-2-21.19, Tract "A", located on Carriage Hills Drive in the Windsor Hills Magisterial District, Upon the Petition of Keith and Diane Custer. (Arnold Covey, Director of Engineering & Inspections) LBE MOTION TO APPROVE 1ST READING 2ND - 3/22/94 URC H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS NONE J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROIJTIlVE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII~L BE CONSIDERED SEPARATELY. R 3894-5 HCN MOTION TO ADOPT CONSENT RESO WITH ITEM #3 REMOVED FOR DISCUSSION AND SEPARATE VOTE URC 1. Approval of Minutes for January 11, 1994. 2. Confirmation of Committee Appointments to the League of Older Americans Advisory Council and the League of 4 Older Americans Board of Directors. A-3894-S.a 3. Request for Approval of a Bingo Permit from the Blue Ridge Council of the Blind, Inc. A-3894-5.6 LBE MOTION TO APPROVE PERMIT AYES-BI~,EGK,FM,LBE NAYS-HCN 1 CITIZEN SPOKE AND FELT THERE WAS A IACK OF COUNTY ENFORCEMENT OF BINGO GAMES. 4. Request for Approval of a Raffle Permit from the Roanoke Valley Student Trouble Center, Trading as TRUST. A-3894-5.c 5. Acknowledgement of Acceptance of 0.23 Miles of Orlando Avenue, 0.16 Miles of Orlando Court, 0.08 Miles of Samantha Circle and 0.12 Miles of Bolejack Boulevard into the VDOT Secondary System. A-3894-5.d 6. Authorization to Approve Sub-Lease of a Portion of the Back Creek Volunteer Fire Company Property. A-3894-5.e 7. Request for Approval of a Raffle Permit and 50/50 Raffle Permit for 1994 from the Roanoke County School Food Service Chapter. A-3894-S.f K. REPORTS AND INQUIRIES OF BOARD MEMBERS 5 Supervisor Tohnson: (1) Announced there was a groundbreak~ ceremony at the Hollins Library and thanked staff for plannrng and participation. ~2) Complimented staff for their efforts during the recent ice storms. Supervisor Kohinke: ~,1) Advised that Catawba will be eettin~ the automated refuse collection and there was a 50/50 acceptance of the program. Concerns included long driveways. etc. Asked staff to look at implementation in rural areas. ~3) Asked about ~ornt meeting with Vinton. ECH asked Board members for dates they would be available. Supervisor Nickens: ~,1) Announced Explore Opening date has_ been extended to Tul~y 1 at 10 a.m. (2) Advised he received a letter from APCO. Asked for update from APCO on their plans to avoid problems from ice storm in the future. ECH advised APCO officials world like to attend BOS meeting in the near future to present video. (3) Advised he had read Economic Development Activity booklet and was pleased with _ increased efforts to attract new businesses and industries. Supervisor Eddy: (1) Announced he and ECH had met with Botetourt County Chairman and County Administrator to discuss mutual issues. Will be meeting on an annual basis. L. CITIZENS' COMII~NTS AND CO1bIlVIU1VICATIONS NONE M. REPORTS BI.~T MOTION TO RECEIVE AND FILE - iJW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Irnestments and Portfolio Policy, as of December 31, 1993 through February 28, 1994. N. WORK SESSION 1. Secondary System Six Year Construction Plan and Revenue Sharing Proposals PRESENTED BY ARNOLD COVEY, AND TEFF ECHOES AND SCOTT HODGE, VDOT PUBLIC HEARING SET FOR APRIL 26, 1994 O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A. NONE P. CERTIFICATION OF EXECUTIVE SESSION NONE DINNER RECESS AT 6:20 P.M. EVENING SESSION (7:00 p.m.) RECONVENEMENT AT 7:05 P.M. Q. PUBLIC HEARINGS 1. Public Hearing to Elicit Comments Regarding the Fiscal Year 1994/95 Budget NO CITIZENS SPOKE. ~ Et0A1V ~~ ti 9 z a 1838 ,~~~~~ C~~ixxt~~ ~# ~.~~xx~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 8,1994 THE BOARD OF SUPERVISORS NOW MEETS AT THE NEW ADMINISTRATION CENTER AT 5204 BERNARD D S.W. THE MEETING ROOM IS LOCATED ON THE FIRST FLOOR Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the C-erk to the Board at (703) 772-200 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Im~ocation: The Reverend Steven W. Harris Baptist Children's Home 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ® Receded Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS D. NEW BUSINESS 1. Request for Approval of Resolution Adopting the Real Estate Tax Rate. (Brent Robertson, Budget Manager) 2. Request for Approval of Resolution Adopting the Personal Property Tax Rate and Machinery and Tools Tax Rate. (Brent Robertson, Budget Manager) 3. Request for Funds for Storm Related Damage to County Facilities (Elmer C. Hodge, County Administrator) 4. Request for Approval of Agreement for the Purchase of Electricity from Appalachian Power Company. (Paul M. Mahoney, County Attorney) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Sections of Article II, DoEs. Cats, and Other Animals, of Chapter 5, Animals and Fowl of the Roanoke County Code to Require Licensure of Cats, to Prohibit Unvaccinated Dogs and Cats from Running at Large, to Limit the Number of Cats per Dwelling Unit, to Provide for a Three Year License Tax for Dogs and Cats, to Increase the Board Fee for Impounded Animals, and to Define Certain Acts Committed by Animals as Nuisances and Prescribing Penalties Therefore. (Joseph Obenshain, Sr. Assistant County Attorney) a 5. Acknowledgement of Acceptance of 0.23 Miles of Orlando Avenue, 0.16 Miles of Orlando Court, 0.08 Miles of Samantha Circle and 0.12 Miles of Bolejack Boulevard into the VDOT Secondary System. 6. Authorization to Approve Sub-Lease of a Portion of the Back Creek Volunteer Fire Company Property. 7. Request for Approval of a Raffle Permit and 50/50 Raffle Permit for 1994 from the Roanoke County School Food Service Chapter. K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' COMNII;NTS AND CONIlViLTNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Irnestments and Portfolio Policy, as of December 31, 1993 through February 28, 1994. N. WORK SESSION 1. Secondary System Six Year Construction Plan and Revenue Sharing Proposals 4 O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A. P. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION (7:00 u.m.) Q. PUBLIC HEARINGS 1. Public Hearing to Elicit Comments Regarding the Fiscal Year 1994/95 Budget R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance Authorizing the Temporary Relocation of the Polling Place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church (Paul Mahoney, County Attorney) S. CITIZENS' C011~IlVIENTS AND COMMUNICATIONS 1. Concerned Citizens of Catawba Valley to speak on Proposed Interstate 73. T. ADJOi:fRNMENT 5 -! AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 RESOLUTION 3894-1 SETTING THE TAB RATE ON REAL ESTATE SITUATE IN ROANORE COUNTY FOR THE CALENDAR YEAR 1994 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 1.13 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~' Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OOF~~ ~~ NRS~ATR'ION CENTER COUNTY, VIRGINIA HELD AT THE ROANOKE MEETING DATE: March 8, 1994 AGENDA ITEM: Adoption of the Real Estate Tax Rate for the Calendar Year 1994. COUNTY ADMIlVISTRATOR'S COMMENTS Recommend setting the real estate tax rate at the present $1.13 level We are preparing the budget for your approval at a later date. However, in order to print and distribute real estate tax bills to meet the May 15 payment schedule, it would be very helpful to adopt the rate at this time. SUMMARY OF INFORMATION: The Real Estate Tax Rate for the twelve-month period beginning January 1,1994, and ending December 31, 1994, was advertised on February 8,1994 and February 15, 1994 at $1.13 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on February 22, 1994. STAFF RECOMMENDATION: The proposed bueg mmends that the Real Estate Tax Rate on the current Real Estate Tax Rate; therefore, staff r again be established at the rate of $1.13 per one hundred dollars assessed valuation for the 1994 calendar year. Respectfully submitted, n W. Brent obertson Budget Manager Approved by, -t ~~~ ~~~ 1/Imer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Eddy Denied () - Received () Johnson _ ._ - Referred () Kohinke _ _ - Nickens - _ - ~- i AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MARCH 8, 1994 RESOLIITION SETTING THE TA% RATE ON REAL ESTATE SITIIATE IN ROANORE COIINTY FOR THE CALENDAR YEAR 1994 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 1.13 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. ~~ ol.. AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 RESOLUTION 3894-2 SETTING THE TA7C LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANORE COUNTY FOR THE CALENDAR YEAR 1994 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans 3. That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set at fifty (50~) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully t defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ACTION NO. ITEM NUMBER /~'"'"~- AT A REGULAR MEETING OF THE BOARD OF SUPE~~SONIS RA,I ON CENTER COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY MEETING DATE: March 8, 1994 AGENDA ITEM: Adoption of the Personal Property and Machinery and Tools Tax Rates for the Calendar Year 1994. COUNTY ADMINISTRATOR'S COMMENTS: the ersonal property tax rate at the current $3.50 and the Machiney Recommend setting p and Tools tax rate at $3.00 SUMMARY OF INFORMATION: The Personal Property T4 was advertised on February period beginning January 1, 1994, and ending December 31, 199 , 8, 1994 and February 15, 1994 at $3.50 per one hundred deldates aat $3 00 per one hundred Machinery and Tools Tax Rate was also advertised on the abo dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rates was held on February 22, 1994. STAFF RECOMMENDATION: The proposed budget for f 1 ~TaxaRates; therefore,lcst ff on the current Personal Property and Machinery and Too recommends that the Personal Property Tax Rate again b and Tool Tax Rate at $3.00 p O one one hundred dollars assessed valuation and the Machinery hundred dollars assessed valuation for the 1994 calendar year. Respectfully submitted, i --r-- W. Brent Robertson Budget Manager Appro ed by, ,, Elmer C. Hodge County Administrator `~.a ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Eddy _. - - Johnson - _. - Kohinke - - - Minnix - - - Nickens - - - -~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HONDTIIESDAY,~OMARCH 8,~1994MINISTRATION CENTER RESOLIITION SETTING THE TAB LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITIIATE IN ROANORE COIINTY FOR THE CALENDAR YEAR 1994 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-i1, and generally designated as Motor Vehicles for Disabled Veterans 3, That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set at fifty (50~) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully ~-~- defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1994, and ending December 31, 1994, be, and hereby is, set for a tax rate of 3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. A-3894-3 ACTION NO. ITEM NUMBER ° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Request for Reimbursement for Weather Related Costs. COIINTY ADMINISTRATOR'S COMMENTS: This item is being placed under New Business because the Board may choose to appropriate funds for the storm damage at this time. I would prefer to deal with it as we have in the past by trying to absorb the costs within the departmental budgets with the understanding that individual departments may have justifiable additional expenses, but the overall county budget will remain within the appropriations made by the Board. This is consistent with the way the schools are attempting to handle the costs as well. I consider the cleanup of brush and bulk to be a high priority for the staff and this will cause considerable overtime in the next month. The auxiliary generators for the Fire and Rescue buildings are also extremely important and should be given a high priority in the budget process. SIIMMARY OF INFORMATION: As reported at the last meeting, the harsh weather in the area since December has caused some unusual costs to the County. These expenditures have resulted from damage to equipment and buildings, overtime pay, the use of sub-contract help and the purchase of emergency supplies and equipment. A summary of the expenses incurred are shown below. It should be noted that our employees have done an excellent job in dealing with these occurrences and, fortunately, costs have been less than expected. Fire & Parks & General Police Rescue Rec. Services Overtime $ 2,367 $ 8,749 $ 5,527 $ 1,207 Vehicle 18,125* 4,152 420 (repair/replace) Materials 530 4,435 1,392 Tools/Equip. 1,268 Contract Services 160 685 ~-3 Facility Repair 2,700 16,946 Total $21,182 $12,901 $14,615 $19,965 Grand Total Reported ................ $68,663 Total Less Police Cruiser........... $50,538 * Replacement of this police cruiser was covered by the County's insurance reserves. The costs outlined above do not include expenses incurred as a result of the most recent storm, nor do they include the following: 1. The cost of replacing roofs on the following buildings: Service Center (Kessler Mill Road) $ 89,000 Roanoke County Administration Center 39,000 Public Safety Center (Partial) 20.000 Total $148,000 2. The need for generators for emergency power at six Fire and Rescue facilities. The cost for this equipment is $50,000 each and they are needed at the following locations which are listed in priority order: Clearbrook, Mount Pleasant, Back Creek, Cave Spring Rescue, Read Mountain and Catawba. Total $300,000 In addition to the expenses reported above, the severe weather has also resulted in an increase in utility costs during December through February as compared to the average for that period in previous years. This increased cost, which we will attempt to absorb in existing budgets, is broken down as follows: Fire and Rescue $ 4,000 Libraries 1,800 General Services 6.000 Total $11,800 We have determined that weather related expenses for the School System amounted to $26,700. This figure includes $19,000 for roofing repairs and $7,700 for de-icing and snow removal. The Schools will attempt to absorb this expense within their existing budgets. ALTERNATIVES• 1. Appropriate $50,538 from the General Fund Balance to reimburse the affected departments for out-of-pocket costs resulting from recent storms. ~.- 3 2. Appropriate funds from the General Fund Balance to cover the reimbursement in Alternative 1 and to provide for roof replacement and the purchase of emergency power generators for Fire and Rescue. 3. Defer any decision on appropriation of funds until later in the year in order to determine how much of the cost can be covered with existing budgets. This is with the understanding, that, as a result, we might exceed budget in the affected areas to a slight degree. Funds for roof replacement and generators will be requested during the budget process. FISCAL IMPACT• Alternative 1 - $ 50,538 from the General Fund Balance. Alternative 2 - $498,538 from the General Fund Balance. Alternative 3 - No immediate impact on fund balance. STAFF RECOMMENDATION: Staff recommends Alternative 3, that a decision on appropriation of additional funds be delayed until later in the year in order to determine how much of the cost can be absorbed within the current budget. This could result in some slight budget overrun in the affected areas, but it should not be serious. Funds for roof replacement and generators will be requested during the budget process. -rn-~-/ Elmer C. Hodge County Administrator ~- 3 ----------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to approve Alternative #3 Eddy x Received ( ) to defer appropri tion of Johnson ~ Referred ( ) funds until later ~n the Kohinke x To ( ) budgg~yPar Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Don C. Myers, Assistant County Administrator Gardner W. Smith, Director, General Services Pete Haislip, Director, Parks & Recreation John Cease, Chief of Police Brent Robertson, Budget Manager T. C. Fuqua, Chief, Fire & Rescue ++ Y ~ f ~~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 RESOLUTION 3894-4 APPROVING AND AUTHORIZING THE EXECIITION OF AN AGREEMENT FOR THE PURCHASE OF ELECTRICITY FROM APPALACHIAN POWER COMPANY WHEREAS, Roanoke County and Appalachian Power Company desire to enter into a three year agreement commencing July 1, 1993 for the purchase of electricity for public purposes; and, WHEREAS, Roanoke County has benefitted from the professional assistance and expertise of the Virginia Municipal League and Virginia Association of Counties Steering Committee in negotiating an agreement for electricity with Appalachian Power Company for political subdivisions and public authorities in this service area; and, WHEREAS, the VML/VACo Steering Committee strongly recommends the agreement negotiated, since the rates negotiated by it result in significant savings for all participating localities; and, WHEREAS, this agreement establishes rates for general service, utility pumping and outdoor lighting/street lights. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1) That the three year agreement commencing July 1, 1993 for the purchase of electricity from Appalachian Power Company is hereby approved and accepted. 2) That the County Administrator is hereby authorized to execute this agreement on behalf of the Board of Supervisors and Roanoke County, upon form approved by the County Attorney. On motion of Supervisor Nickens to approve agreement and authorize the County Attorney to meet with VACo/VML and APCO to discuss differences identified in rates, as well as storm-related issues, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney ACTION NO. ITEM NO. ~ ~ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Approval of Agreement for the Purchase of Electricity from Appalachian Power Company COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This is the new Virginia Public Authorities agreement for electric service. The agreement is for a three year term beginning July 1, 1993. BACKGROUND' The Virginia Association of Counties and the Virginia Municipal League jointly appointed a steering committee and hired lawyers and consultants to negotiate a new electricity agreement on behalf of all local governments and authorities in the Appalachian Power Company service territory in Virginia. This agreement is the result of the efforts of this process. VML/VACo have negotiated a favorable agreement at favorable rates, and recommend that their membership approve the agreement. SUNIlKARY OF INFORMATION: This agreement includes exhibits for a present listing of all accounts covered by the agreement; the rate schedule for general service, schools and utility pumping; the rate schedule for outdoor lighting; and an addendum for electric service for Spring Hollow Reservoir. For the period July 1, 1993, throug will increase 5$; for the period January 1995, rates will be revised downward t above the rates in effect on June 30, period July 1, 1995, through June 30, reflect a 2.5~ increase above the rates h December 31, 1993, rates 1, 1994 through June 30, o reflect a 1.6~ increase 1993; and rates for the 1996, will be revised to in effect June 30, 1993. 1 7~-4 With respect to street lighting rates, APCO sought a 6.5$ increase over the rates in effect June 30, 1993. Local governments have been paying rates reflecting this increase since July 1, 1993. Although the steering committee agreement allowed APCO to retain this revenue through December 31, 1993, street light rates are revised as of January 1, 1994, to reflect a 1.5$ increase in the rates in effect on June 30, 1993. These rates will be in effect for the period January 1, 1994, through June 30, 1996. FISCAL IMPACTS• The increased rates for electric service shall be reflected in the annual operating budgets of the affected County departments. STAFF RECOMMENDATION: Staff recommends that the Board adopt the attached resolution, which authorizes the County Administrator to execute this agreement for electricity from Appalachian Power Company for a three year term beginning July 1, 1993, upon form approved by the County Attorney. Respectfully submitted, ~-l Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ...~4~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR THE PURCHASE OF ELECTRICITY FROM APPALACHIAN POWER COMPANY WHEREAS, Roanoke County and Appalachian Power Company desire to enter into a three year agreement commencing July 1, 1993 for the purchase of electricity for public purposes; and, WHEREAS, Roanoke County has benefitted from the professional assistance and expertise of the Virginia Municipal League and Virginia Association of Counties Steering Committee in negotiating an agreement for electricity with Appalachian Power Company for political subdivisions and public authorities in this service area; and, WHEREAS, the VML/VACo Steering Committee strongly recommends the agreement negotiated, since the rates negotiated by it result in significant savings for all participating localities; and, WHEREAS, this agreement establishes rates for general service, utility pumping and outdoor lighting/street lights. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1) That the three year agreement commencing July 1, 1993 for the purchase of electricity from Appalachian Power Company is hereby approved and accepted. 2) That the County Administrator is hereby authorized to execute this agreement on behalf of the Board of Supervisors and Roanoke County, upon form approved by the County Attorney. AGENDA\GENERAI.\APCO.RES 1 VIRGINIA PUBLIC AUTHORITIES .~ AGREEMENT FOR THE PURCHASE OF ELECTRICITY FROM ,~~ APPALACHIAN POWER COMPANY THIS AGREEMENT entered into this ~~ day of BRus4 , 19~, by and between APPALACHIAN POWER COMPANY, hereinafter called "Company," and Roanoke County Board of Supervisors, hereinafter called "Customer." W Z T N E S S E T H For and in consideration of the mutual convenants and agreements hereinafter contained, the parties hereto agree with each other as follows: FIRST: The Company agrees to furnish to the Customer, and the Customer agrees to take from the Company, subject to the terms and conditions of this Agreement, all the electric energy of the character specified herein that shall be purchased by the Customer on the premises at installations shown on "Exhibit A" attached hereto and made a part of this Agreement. SECOND: The initial term of this Agreement shall be for a period of thirty-six (35) months beginning July 1, 1993. Unless terminated as hereinafter provided, this Agreement shall continue in effect thereafter for successive periods of one year at rates to be mutually agreed upon by the Company and the Customer. Either party shall give the other not less than 90 days' notice in writing of its election to terminate this Agreement at the expiration of any period. THIRD: The electric energy delivered hereunder shall be alternating current and it shall be delivered at the voltage and other electrical characteristics as set forth on "Exhibit A," which shall constitute the points of delivery under this Agreement. The said electric energy shall be delivered at reasonably close maintenance to constant potential and frequency, and it shall be measured by a meter or maters owned and installed by the Company and located as set forth on "Exhibit A." FOURTH: Normally, the Company will provide one service from . its distribution system and all of the electricity supplied to an installation will be measured by one meter, but Company may, at its option, provide as many services and meters as it may deem practicable. When such multiple services and meters are so used, separate bills will be rendered for each metered installation. The electricity will be delivered to such point as may be designated by the Company on the premises occupied by the Customer and shall be used only by the Customer and upon the premises occupied by the Customer. For the purpose of this Agreement, an "installation" means a delivery point, building, part of a - ~~buildiag, - or-~ group- ~ of ~ ~ buildings located in such close proximity to each other as to constitute one operating unit occupied by the Customer. Those installations to be served by the Company as of the effective date of this Agreement are set forth on attached "Exhibit A." The Company will supply the electricity required by the Customer at such additional installations beyond those being served by the Company as of the effective date of this Agreement as may, from time to time, be requested in writing by an authorized representative of the Customer. All services furnished to such additional installations shall be governed by the terms of this Agreement as if such additional installations were being served as of the effective date of this Agreement. Service will be supplied at a single voltage considered by the Company to be standard for the area in which elec- tricity is requested and will be available for general service to municipal corporations and state governmental entities and their agencies, excluding Public Housing Authorities and the Commonwealth of Virginia, as those terms are used in §§56-232 and 234 of the Code of Virginia and in pertinent deci- sions of the Supreme Court of Virginia. FIFTH: Extension of Service - Overhead The Company will, for single phase service up to and including 25-KW estimated demand, extend service not more than 150-feet from existing secondary facili- ties of 300-volts or less where capacity is presently available, at no charge to the Customer. For service delivered under this Agreement up to and including demands of 500-KVA requiring new facilities, the Company will: (a) where the estimated revenue for two years exceeds the cost of installation of new local facilities required, provide such service at no cost to the Customer (b) where the estimated revenue for two years is less than the cost of installation of new -2- facilities required, provide such service on the condition that the Customer pays the difference between the installed cost of the new facilities required to serve the load and the estimated revenue for two years. For service to be rendered for demand levels higher than those specified above, the annual cost to serve - the-Customer's requirements--shall-be~ compared with the estimated revenue for one year to determine if a Contribution in Aid-of-Construction, and/or a special minimum or other arrangement, may be necessary. The annual cost to serve shall be the sum of the following components: 1. The annual fixed costs of the generation, transmission and distribution facilities related to the Customer's requirements. These fixed costs will be calculated at 28.17$ of the value of the facilities, the value to be based on the previous year-end embedded investment depre- ciated in all similar facilities of the Company. 2. The annual energy costs based on the latest available production costs related to the Customer's requirements. 3. The annual fixed costs of new local facilities necessary to provide the service requested, calculated at 28.17$ of the installed cost of such facilities. If estimated revenue for one year is less than the cost to serve as described herein, the Company will require the Customer to pay a Contribution in Aid- of-Construction equal to the difference between the annual cost to serve as calculated and the estimated revenue for one year divided by .2817, but in no case to exceed the installed cost of the new local facilities necessary to provide the required service. If, however, the annual cost to serve, excluding the cost of local facilities paid for by the Customer, exceeds the estimated revenue for one year, the Company may require in addition to a Contribution in Aid-of-Construction, a special minimum charge or other arrangement to compensate the Company for such deficiency in revenue. SZXTH: extension of Service - Underground Underground service and facilities will be provided by the Company upon payment to the Company of an amount equal to the sum of (1) the difference between the estimated cost of the underground -3- facilities and the estimated cost of overhead facilities that otherwise would have been required, and (2) the amount as determined by the FIFTH Section above using the cost of equivalent overhead facilities. Should the estimated cost of underground facilities be less than the estimated cost of overhead facilities that would otherwise be required, then the terms of this Agreement relating to overhead- extension-of - serv~tc~- will~~apply: SEVENTH: Extension of Service - Temporary The Company will supply electricity, within areas normally served by the Company, to loads of a temporary nature upon payment by the Customer of a temporary service charge equal to the nonrecoverable estimated cost of temporary facilities required to serve the Customer plus the cost of removing the facilities. EIGHTH: (1) The rates at which the Company shall furnish the electricity herein provided shall be set forth in "Exhibit B" entitled "Public Authority Tariff No. 6, Schedule P.A.," attached hereto and made a part hereof . (2) Outdoor lighting service accordance with Schedule the then current tariff c Corporation Commission of present Schedule O.L. is C." NINTH: (1) Payment will be furnished in O.L. as contained in ~n file with the State Virginia. A copy of attached as "Exhibit Bills are due upon presentation and payable at the main or branch offices of the Company. On all accounts not so paid, a charge of 1-1/2$ per month will be applied to any account balances not received by the Company by the next bill date. If the Company fails to mail bills promptly after the billing date, the due date will be extended accordingly. The Customer may designate its billing address. (2) Inspection It is in the interest of the Customer to properly install and maintain his wiring and electrical equipment, and he shall at all times be responsible for the character and condition thereof. The Company makes no inspection thereof and in no event shall be responsible therefor . -4- The Company may require the delivery by the Customer to the Company of an agreement duly signed by the Customer authori2ing the connection to the wiring system of the Customer and assuming responsibility therefor. No responsibility shall attach to the Company because of any waiver of this requirement. (3) Service Connections The Company will, when requested to furnish service, designate the location of the service connection. The Customer's wiring must, for an overhead secondary service, be brought outside the building wall nearest the Company's service wires so as to be readily accessible thereto. In this case, the Customer's wiring must extend at least 18 inches beyond the building. In all other cases, the Company and the Customer will mutually designate a point of delivery best suited to the Customer's and Company's facilities. When a Customer desires that energy be delivered at a .point or in a manner other than that designated by the Company, the Customer shall pay the additional cost of same. (4) Relocation of Company's Facilities at Customer's Request Whenever at Customer's request, Company's facil- ities located on Customer's premises are relocated to suit the convenience of Customer, the Customer shall reimburse the Company for the entire cost incurred in making such change. (5) Companv's Liability The Company will use reasonable diligence in furnishing a regular and uninterrupted supply of energy, but does not guarantee uninterrupted service. The Company shall not be liable for damages for injury to person or property in case such supply should be interrupted or fail by reason of an act of God, the public enemy, accidents, labor disputes, orders or acts of civil or military authority, breakdowns or injury to the machinery, transmission lines, distribution lines, or other facilities of the Company, extraordinary repairs, or any other occurrence beyond the Company's control, or any -5- act of the Company to interrupt service to any customer whenever in the judgment of the Company such interruption is necessary to prevent or limit any instability or disturbance on the electric system of the Company or any electric system interconnected with the Company. Unless otherwise provided in a contract between - - Company-~arnd -Customer; -the point-at-which service is delivered by Company to Customer, to be known as "delivery point," shall be the point at which the Customer's facilities are connected to the Company's facilities. The Company shall not be liable for any loss, injury, or damage resulting from the Customer's use of his equipment or his use of the energy furnished by the Company beyond the delivery point. The Customer shall provide and maintain suitable protective devices on his equipment to prevent any loss, injury or damage that might result from single phasing conditions or any other fluctuation or irregularity in the supply of energy. The Company shall not be liable for any loss, injury or damage resulting from a single phase condition or any other fluctuation or irregularity in the supply of energy which could have been prevented by the use of such protec- tive devices. The Company will provide and maintain the necessary line or service connections, trans- formers, meters and other apparatus which may be required for the proper measurement of and pro- tection of its service. All such apparatus shall be and remain the property of the Company. (6) Customer's Liability In the event of loss or injury to the property of the Company through misuse by, or the negli- gence of, the Customer,. or the employees of the same, the cost of the necessary repairs or replacement thereof shall be paid to the Company by the Customer. The Customer will be responsible for tampering with, interfering with, or breaking of seals of meters, or other equipment of the Company installed on the Customer's premises. The Customer hereby agrees that no one except the employees of the Company shall be allowed to make any internal or external adjustments of any meter or any other piece of apparatus which -6- shall be the property of the Company. The Company shall have the right at all reason- able hours to enter the premises of the Customer for the purpose of installing, reading, remov- ing, testing, replacing or otherwise disposing of its apparatus and property, and the right of entire removal of the Company's property in the event- of the termination--of-this -Agreement for any cause. (7) Location and Maintenance of Company's Equipment The Company shall have the right to construct its poles, lines and circuits on the property and to place its transformers and other apparatus on the property or within the build- ings of the Customer, at a point or points convenient for such purpose, as required to serve such Customer, and the Customer shall provide suitable space for the installation of necessary measuring instruments so that the latter may be protected from injury by the elements or through the inadvertent acts of the Customer or of any employee of the same. (8) Use of Energy by Customer The service connections, transformers, meters and appliances supplied by the Company for each Customer have a definite capacity and no addi- tions to the equipment, or load connected thereto, will be allowed except by consent of the Company. The Customer shall install only motors, apparatus or appliances which are suitable for operation with the character of the service supplied by the Company, which shall not be detrimental to same, and the electric power must not be used in such a manner as to cause unpro- vided for voltage fluctuations or disturbances in the Company's transmission or distribution system. The Company shall be the sole judge as to the suitability of apparatus or appliances, and also as to whether the operation of such apparatus or appliances is or will be detri- mental to its general service. No attachment of any kind whatsoever may be made to the Company's lines, poles, crossarms, struc- tures or other facilities without the express written consent of the Company. -7- .All apparatus used by the Customer shall be of such type as to secure the highest practicable commercial efficiency, power factor and the proper balancing of phases. Motors which are frequently started or motors arranged for automatic control must be of a type to give maximum starting torque with minimum current flow, and must be of a type and equipped with controlling - devices` -approved-` by- -the Company. The Customer agrees to give reasonable notifi- cation to the Company of proposed increases or decreases in his connected load to prevent operating problems with the Company's facilities. The Company will not supply service to Customers who have other sources of electric energy supply except with the special consent of the Company. The Customer shall not be permitted to operate his own generating equipment in parallel with the Company's service except with the written permission of the Company. Resale of energy will not be permitted. TENTH: This Agreement is made upon the following conditions: (1) That in no event shall any officer or agent of the Customer executing or authorizing the execu- tion of this Agreement be held personally liable on account of such authorization or execution. (2) This Agreement shall be binding upon the Company only when accepted by it and approved by its proper official, and shall not be modified by any promise, agreement, or representation of any agent or employee of the Company unless incor- porated in writing in this Agreement before such acceptance. (3) The obligations of the Company and the Customer for service under this Agreement are subject to appropriations by Customers' governing body to pay for such service. (4) The following sheets, as amended or revised from time to time, are attached hereto and made a part hereof: Exhibit A - Present Listing of Accounts Exhibit B - Schedule P.A. -8- Exhibit C - Present Schedule O.L. ELEVENTH: There are no unwritten understandings or agree- ments relating to the service hereinabove provided. TWELFTH: This Agreement cancels and supersedes all pre- vious~ agreements relating to~ the- purchase by the Customer and sale by the Company of electric energy at the Customer's premises as referred to above. CUSTOMER: BY: APPALACHIAN POWER COMPANY BY: TITLE: TITLE: Division Manaaer DATE: DATE: -9- EXHIBIT A ACCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 1 of 14 DELIVERY POINT & METER LOCATION 2-711-01-09402-0 Athl. Fld.-Wm. Byrd Inter. Washington Ave. Vinton 2-711-01-09823-0 Rec. Bldg.-Gearhart Park 300 Blk. Highland Rd. Vinton 2-711-01-15014-0 Concession Stand 820 Washington Ave. Vinton 2-711-01-15032-0 Tennis Courts 814 Washington Ave. Vinton 2-711-01-15986-0 Library Vinton Branch Washington Ave., E 2-711-01-17765-0 Lights-Ballpark Vinton Center 814 Washington Ave., E 2-711-01-46551-0 Concession Stand Stonebridge Dr. Vinton 2-711-01-46512-0 Stonebridge Pk.-Tennis Courts Stonebridge Dr. Vinton 2-711-01-46532-0 Stonebridge Pk.-Ballpark Stonebridge Dr Vinton 2-711-O1-40119-0 Lights-Soccer & Ballfield Stonebridge Park II SR-24, Vinton 2-711-O1-50152-0 Lights Tennis Courts SR-24, Vinton 2-711-02-13747-0 Recreation Building 900 Chestnut St. Vinton 2-711-02-14148-0 Tennis Court Gladetown Park 105 Craig Ave. 2-711-04-50096-0 Delaney Court Pump 3163 Huffman Ln. Roanoke 12,470 v Customer's pole 3-phase 240/120 v APCo Transformer 3-phase pole to customer's masthead 120/240 v Overhead service to 1-phase concession building 120/240 v Meter pole next 1-phase to tennis courts 208/120 v Padmounted transformer 3-phase north side of building 120/240 v Customer's pole 1-phase 120/240 v Customer's meter via 1-phase underground service 120/240 v Customer's pole 1-phase 120/240 v Customer's pole 1-phase 19.9 Kv Customer's primary 1-phase pole 240 v Overhead service 1-phase behind E. Vinton Plaza 120/240 v Customer's underground 1-phase service APCo Pole #279-1696 120/240 v on Customer's pole 1-phase 120/240 v Top of mast 1-phase Adjacent to service point E%HIBIT A CCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 2 of 14 _ DELIVERY POINT & METER LOCATION 2-711-04-55090-0 Tennis Court 120/240 v Underground service Mount Pleasant Park 1-phase to customer's pole SR-617, Roanoke 2-711-04-55107-0 Lights - Ballfield 7200 v Top of private pole Mount Pleasant Park 1-phase SR-617, Roanoke 2-711-04-55177-0 Concession Stand behind 120/240 v Underground service to Mount Pleasant Elementary 1-phase meter on west wall 3170 Pitzer Rd., S.E. 2-711-04-55722-0 Library 120/240 v From APCo Pole X303-2048 Mount Pleasant 1-phase to top of Pitzer Rd., S.E. customer's mast 2-711-04-56079-0 Mt. Pleasant Fire Dept. 120/240 v Overhead to Mt. Pleasant Blvd., S.E. 1-phase rear of building Roanoke 2-711-04-57083-0 #`1 Pump * 120/240 v Top of mast Hampden Hills 1-phase 1445 Lori Dr., S.E. 2-711-04-57874-0 ~`2 Pump * 240/120 v Top of mast Hampden Hills 3-phase 3016 Woodway Rd., S.E. 2-711-04-66901-0 EMS - 911 Transmitter 120/240 v Underground service from Windy Gap Mountain 1-phase padmount transformer Hardy to meter 2-711-OS-54107-0 Leisure Arts Building 240/120 v Overhead to Booker Rd., S.W. 3-phase northwest wall Roanoke 2-711-05-54295-0 Pump B * 120/240 v Top of mast Southern Hills 1-phase 4342 Elm View Rd. 2-711-05-57173-0 Street Light 120 v Overhead to Flintlock Circle, S.W. 1-phase customer's pole Roanoke 2-711-05-59875-1 Well * 120/240 v Underground Peregrine Crest, S.W. 1-phase service to well Roanoke 2-711-05-61018-0 Tank * 120 v Top of mast Hunting Hills Reservoir 1-phase 5084 Upland Game Rd., S.W. 2-711-05-61375-0 Street Light 120 v Overhead to Patridge Circle 1-phase customer's pole Roanoke EXHIBIT A ACCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 3 of 14 DELIVERY POINT & METER LOCATION 2-711-05-61477-0 Street Light 120 v Overhead to Falcon Ridge Rd., S.W. 1-phase customer's pole Roanoke 2-711-05-71377-0 Ballfields 7200 v Primary meter pole at Clearbrook Elementary 1-phase south end of ballfield 5205 Franklin Rd., S.W. 2-711-05-71393-0 Public Safety Building 120/240 v In C.T. cabinet Clearbrook Ln. 1-phase in building Roanoke 2-711-06-66604-0 Administration Bldg. 208/120 v Underground service 5204 Bernard Dr., S.W. 3-phase to back of building 2-711-06-67170-0 Booster Pump * 208/120 v Underground service 5557 Hunting Hills, S.W. 3-phase Meter on back of pumphouse 2-711-06-67970-0 Pump Chesterfield Court 120/240 v Top of mast 5423 Downing St., S.W. 1-phase 2-711-06-71490-1 Pump * 120/240 v Overhead to 5400 Stearnes Ave., S.W. 1-phase customer's service pole 2-711-06-76866-0 Pump * 120/240 v Underground service 4562 Somerset St., S.W. 1-phase Meter on back of pumphouse 2-711-06-80260-0 Scoreboard 120/240 v Underground service Penn Forest Elem. Sch. 1-phase from Pedestal 349-2 6328 Merriman Rd., S.W. to customer's pole 2-711-06-80274-0 Comfort Station 120/240 v Underground - meter 6330 Merriman Rd., S.W. 1-phase behind building 2-711-06-80322-0 Ballfields 7200 v Overhead to customer's Penn Forest Park 1-phase service pole Merriman Rd., S.W. Pole #349-1083 2-711-06-80338-0 Well ,~3 * 240/120 v Overhead service Starkey 3-phase 6400 Commonwealth Dr. 2-711-06-80386-0 Starkey Well *1 * 480/277 v Overhead to customer's 5687 Crystal Creek Dr., S.W. 3-phase mast at pumphouse 2-711-06-83186-0 Sewer Pump Station * 120/240 v Top of mast 6D08 Merriman Rd., S.W. 1-phase inside fence 2-711-06-85074-0 Starkey Well #2 240/120 v Overhead to customer's 5612 Crystal Creek Dr., S.W. 3-phase mast at pumphouse EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 4 of 14 2/1/94 _ DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-711-06-85250-1 Pump * 240/120 v Overhead service 5957 Barbara Circle 3-phase 2-711-07-41683-0 Booster Pump * 120/240 v Top of mast 3540 Kenwick Trl., S.W. 1-phase 2-711-07-47282-0 Algoma Reservoir - Water * 120/240 v Underground service to Tank - Cathodic Protection 1-phase meter on back 3546 Londonderry Ln., S.W. side of tank 2-711-07-53188-0 Tennis Courts 120/240 v Overhead to Cave Spring 1-phase meter pole 3714 Chaparral Dr., S.W. 2-711-07-55823-0 Booster Pump * 120/240 v Top of mast 6004 Oriole Ln., S.W. 1-phase 2-711-07-55928-0 Penn Forest Reservoir * 120/240 v On tank Cathodic Protection 1-phase 6074 Oriole Ln., S.W. 2-711-0?-58542-0 Pump Station * 120/240 v Underground 5586 Penquin Dr., S.W. 1-phase Meter on pedestal 2-711-07-65740-1 Pump Station * 120/240 v Underground 6014 Cavalier Dr. 1-phase Meter behind building 2-711-07-65757-1 Pump Station * 120/240 v Underground to 5820 Old Locke Ct., S.W. 1-phase meter on building 2-711-07-66619-0 Grisso Well * 480 v Underground to building Canterbury Park 3-phase C.T.'S In Customer's 5232 Squires Ct., S.W. switch panel 2-711-07-67115-0 Highfield Water Pump * 120 240 v Overhead to customer's 5412 Highfields Rd., S.W. 1-phase service mast on pumphouse 2-711-07-68700-0 Pump Station * 120/240 v Underground ,5612 Cavalier Dr., S.W. 1-phase to meter 2-711-07-68763-0 Water Pump * 120/240 v Overhead to 4506-B Rosecrest Rd., S.W. 1-phase service pole 2-711-07-69083-0 Water Pump * 120/240 v Overhead to Arlington Forest 1-phase service mast 4221 Woodvale Circle, S.W. 2-711-07-70062-0 Pump * 480/277 v Overhead transformer 4102 Arlington Hills Dr.-, S.W 3-phase back, underground service to meter 2-711-07-71355-1 Pump Station * 120/240 V Overhead to 5149 Bridlewood Trl, S.W. 1-Phase service mast EXHIBIT A ACCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 5 of 14 DELIVERY POINT & METER LOCATION 2-711-07-71339-0 Sewer Pump Station * 120/240 v Overhead to 5109 Bent Mtn. Rd. 1-phase APCo pole 2-711-07-71436-1 Pump Station * 120/240 v Underground 5709 Bridlewood Dr., S.W. 1-phase to meter 2-711-07-72059-1 Pump Station * 120/240 v Underground to 5907 Blackhorse Ln. 1-phase meter on building 2-711-07-73259-0 Scenic Hills Pump * 120/240 v Top of mast 5730 Scenic Hills Dr., S.W. 1-phase 2-711-07-75435-0 Brookwood Water Pump * 120/240 v Underground to building 5671 Roselawn Rd., S.W. 1-phase 2-711-07-76379-0 Water Pump #1 * 120/240 v Overhead to Homewood 1-phase customer's service mast 6097 Steeplechase Dr. 2-711-07-77227-0 Water Pump ~3 * 240/120 v Underground from APCo Homewood 3-phase pole to customer 6531 Old Farm Rd. 2-711-07-79211-0 Long Ridge Pump * 120/240 v Underground to meter 6250 Smokey Ridge Rd. 1-phase on building Salem 2-711-07-81501-0 Water Treatment Plant * 480/277 v Overhead 6661 Merriman Rd., S.W. 3-phase 2-711-08-41066-0 Well #6 * 120/240 v Underground service from 7745 Bent Mtn. Rd. 1-phase Pedestal #346-66 2-711-08-41070-0 Wells * 120/240 v Underground service 7826 Five Oaks Rd., S.W. 1-phase 2-711-08-41154-0 Well ,~5 * 120/240 v Underground service Forest Edge 1-phase to customer's pole 7721 Forest Edge Dr. 2-711-08-41482-0 Well Pump * 120/240 v From Pedestal #`346-66 7724 Forest Edge Dr. 1-phase to meter 2-711-08-41550-0 Well #~3 * 120/240 v Underground service 7769 Forest Edge Dr., S.W. 1-phase to customer's pole 2-711-08-42537-0 Back Creek Fire Station 120/240 v Overhead primary on 7125 Bent Mtn. Rd. 1-phase Pole ,347-248 2-711-08-45842-0 Pump Station * 120/240 v Underground to 7205 Carriage Hills, S.W. 1-phase meter behind building 2-711-08-46065-1 Pump Station * 120/240 v Underground to Storage Tank 1-phase meter behind building 7405 Carriage Hills, S.W. EXHIBIT A CCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 6 of 14 DELIVERY POINT & METER LOCATION 2-711-08-46505-0 Pump House #12 120/240 v Underground to 7461 Carriage Dr., S.W. 1-phase meter behind building 2-711-08-46593-0 Pump Station * 120/240 v Underground to meter Storage Tank 1-phase behind building 7595 Boxwood Dr., S.W. 2-711-08-46813-0 Pumphouse * 120/240 v Underground to meter 7518 Boxwood Dr., S.W. 1-phase behind building 2-711-OS-47099-0 Pump Station * 120/240 v 7526 Fernway Dr., S.W. 1-phase Underground to meter 2-711-08-53194-0 EMS COMM. 120/240 v 8487 Honeysuckle Rd. 1-phase Bent Mountain 2-711-08-54015-0 Fire Station 120/240 v U. S. Route 221 1-phase Bent Mountain 2-711-08-76669-0 Tennis Courts 120/240 v U. S. Route 221 1-phase Bent Mountain 2-711-09-36126-0 Ballfield 120/240 v Green Valley 1-phase 3838 Overdale Rd., S.W. 2-711-09-37682-0 Sewer Metering Station * 120/240 v Ogden Rd., S.W. 1-phase Roanoke 2-711-09-42833-0 Recreation Center 120/240 v 686 Ogden Rd., S.W. 1-phase 2-711-09-42845-0 Recreation Center 120/240 v Ogden Rd., S.W. 1-phase 2-711-09-42856-0 Tennis Courts 120/240 v Ogden Center 1-phase 686 Ogden Rd., S.W. 2-711-09-43090-0 Tanglewood Booster Pump * 240/120 v 2901 Ogden Rd. 3-phase 2-711-09-74158-0 Registrar's Office 120/240 v 3330 Valley Forge Ave.,"S.W. 1-phase 2-711-09-74170-0 Administration Office 208/120 v 3738 Brambleton Ave., S.W. 3-phase behind building Customer's pole Top of mast Overhead to customer's pole Overhead to meter pole Overhead to APCo pole Overhead service from Pole ,301-3521 Overhead service from Pole x`301-3521 Underground secondary service from Pole #301-3521 Underground to customer's meter/ service pole At point of attachment at gable Underground to meter on building EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 7 of 14 2/1/94 _ DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-?11-09-74173-0 Cave Spring Rescue Squad 208/120 v Overhead service from (RS-3) 3-phase Pole #300-41 to 3738 Brambleton Ave., S.W. underground 2-711-09-77447-0 Lights - Display 120 v Meter on Brambleton Ave., S.W. 1-phase customer's stake Rte. 419, Roanoke 2-711-09-78621-0 Main Library 208/120 v Padmounted transformer 3131 Electric Rd., S.W. 3-phase at rear of building 2-711-09-81129-0 Cave Spring Firehouse 120/240 v Overhead to rear 4212 Old Cave Spring Rd., S.W 1-phase of building 2-711-09-83824-0 Booster Station * 120/240 v Overhead to meter pole Castle Rock #2 1-phase Underground to 5225 Cave Spring Ln., S.W. customer's manhole 2-711-09-84572-0 Booster Station * 120/240 v Underground service Castle Rock #1 1-phase to pump building 5460 Linda Ln., S.W. 2-711-09-87663-0 Belle Meade Booster * 240/120 v Overhead on 3901 Belle Meade Dr., S.W. 3-phase pumphouse 2-711-09-87674-0 Well #1 120/240 v Overhead to Belle Meade 1-phase service mast 3927 Belle Meade Dr., S.W. 2-711-10-25821-0 Garst Mill Sewer Meter * 120/240 v Overhead to customer's Garst Mill Rd., S.W. 1-phase service pole Roanoke 2-711-10-27449-0 Tennis Court 120/240 v Overhead to Garst Mill Park 1-phase customer's pole Halevan Rd., S.W. 2-711-10-27461-0 Well #1 * 240/120 v Underground to Southwoods 3-phase customer's pole 2700 Willowlawn St., S.W. 2-711-10-27473-0 Well #2 * 240/120 v Underground from Pole Southwoods 3-phase #300-6032 terminating 2700 Willowlawn St., S.W. on customer's meter pole 2-711-10-33576-0 Wyndale Water * 240/120 v On pumphouse 3559 Overbrook Dr., S.W. 3-phase 2-711-10-46312-0 Water Pump * 120/240 v Overhead to 6180 Burnham Rd., S.W. 1-phase north wall 2-711-10-46348-0 Pump #~2 * 120/240 v Overhead to 6180 Burnham Rd., S.W. 1-phase north wall EXHIBIT A ACCOUNT NUMBER ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 8 of 14 DELIVERY POINT & METER LOCATION 2-711-10-52288-0 Well #1 240/120 v Overhead to Cresthill 3-phase meter pole 4045 Cordell Dr., S.W. 2-711-10-53433-0 Water Pump * 240/120 v Overhead 4610 Glen Heather Dr., S.W. 3-phase 2-711-10-56765-0 Reservoir * 120/240 v Overhead to customer's (Cathodic Protection) 1-phase mast at pumphouse 4516 Andover Ct., S.W. 2-711-10-56777-0 Wyndale Water Pump * 240/120 v Overhead to 4557 Wyndale Ave., S.W. 3-phase meter on building 2-711-10-75898-0 Hidden Valley Well * 240/120 v Overhead to 6428 Fairway Estates, S.W. 3-phase service mast 2-711-10-76173-0 Well ~7 * 240/120 v On pumphouse Hidden Valley 3-phase 4803 Walton Ln. 2-711-11-25933-0 Pump * 240/120 v On pumphouse 5587 Grandin Rd. Ext. 3-phase 2-711-11-26092-0 Pump * 240/120 v On pumphouse 5688 Grandin Rd. Ext. 3-phase 2-711-11-26881-0 Booster Pump * 240/120 v On pumphouse Sugar Loaf Highlands 3-phase 1746 Elbert Dr., S.W. 2-711-11-28225-0 Well #2 Hidden Valley 240/120 v Underground to 5602 Sugar Loaf Mountain 3-phase building meter 2-711-11-28243-0 Pump * 240/120 v On pumphouse 5431 Sugar Loaf Mountain 3-phase 2-711-11-31144-0 Oak Grove Ballfield 120/240 v Overhead to pole north 5005 Grandin Rd., Extn. 1-phase side tennis courts 2-711-11-35497-0 Sewer Meter * 120 v Overhead to 4902 Hidden Valley Dr. 1-phase customer's service pole 2-711-11-35550-0 ~ Hidden Valley Park 120/240 v Service mast at Concession Stand 1-phase end of building 4902 Hidden Valley Dr. 2-711-i1-35812-0 Well #`1 240/120 v On pumphouse Farmingdale 3-phase 5815 Lakemont Dr., S.W. 2-711-11-64403-0 1206 Kessler Mill Rd. 120/240 v At top of customer's (North of I-81 underpass) 1-phase temporary service pole Salem EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE page 9 of 14 DELIVERY POINT & METER LOCATION 2-711-11-64407-0 Fire & Rescue Training Center 208/120 v Rear, outside Toilet Buiilding 3-phase wall of building 1206 Kessler Mill Rd. 2-711-11-64410-0 Diesel Vehicle Heaters 120/240 v From Pole #`204-1037 1206 Kessler Mill Rd. 1-phase to customer's pole in parking lot 2-711-11-64414-0 Training Classroom 208/120 v Underground service Fire & Rescue 3-phase to meter base 1206 Kessler Mill Rd. 2-711-11-64435-0 Service Center 480 v Top of mast Kessler Mill Rd. 3-phase on building Salem 2-711-11-66163-0 Wooded Acres Pump * 120/240 v On pumphouse 1809 Red Ln., Extn. 1-phase Salem 2-711-11-66979-0 Robin Hood Park Subd. * 120/240 v From Pole #274-136 1450 Blackwood Dr. 1-phase to meter base 2-711-11-69539-0 Transmitter for radio 120/240 v Top of private pole Skycoe Dr. 1-phase Salem 2-711-12-51870-0 Glenvar Library 208/120 v Underground to U. S. Route it 3-phase rear of building Salem 2-711-12-51893-0 Septic System * 120/208 v Customer's pole Fort Lewis Fire Dept. 1-phase on left side of building 3915 Main St., W 2-711-12-51915-0 Fort Lewis Fire Dept. 208/120 v Underground service U. S. Route 11 3-phase to west wall Salem 2-711-11-52495-0 Glenvar East Pump * 120/240 v On pumphouse 387 Ivie Circle 1-phase Salem 2-711-12-52965-0 Glenvar East Pump * 240/120 v Underground service to 477 Dot Circle 3-phase meter on building Salem 2-711-12-53790-0 Parka & Recreation 120/240 v Top of private pole Glenvar Courts 1-phase _ SR-828, Salem 2-711-12-54168-0 Parks & Recreation 7200 v Top of private pole Glenvar Ballpark 1-phase SR-828, Salem EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 10 of 14 2/1/94 DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-711-12-55596-0 Booster Water Pump * 480/277 v Top of mast Ingal Blvd. 3-phase 4428 Westward Lake 2-711-12-56713-0 Well Pump * 240/120 v From pole at 4822 4816 Cherokee Hills 3-phase Cherokee Hills Salem to pump building 2-711-12-58453-0 Glenn Forest Pump * 120/240 v Overhead to pumphouse 5417 Scout Circle 1-phase Salem 2-711-12-63622-0 Water Pump * 480/277 v At top of mast 4830 W. Main St. 3-phase at well house Salem 2-711-12-67112-0 Big Hill Water * 120/240 v Top of private pole Tank Control 1-phase 5944 Viewpoint Ave. 2-711-12-70110-0 Air Stripping 240/120 v Overhead service to Leachate Tower & Pumps 3-phase customer's meter base Twine Hollow Rd. 2-711-12-71089-0 Pump ,~3 * 120/240 v At pump building Campbell Hills 1-phase 6626 Campbell Dr. 2-711-12-?1424-0 Pump #~2 * 120/240 v Underground to Campbell Hills 1-phase pump 7001 Campbell Dr. 2-711-12-73758-0 Rain Gauge * 120/240 v Overhead service Spring Hollow Reservoir 1-phase 5591 West River Rd. 2-711-12-79369-1 Water Sewage Plant * 240/120 v Underground service 4581 Mayfair Dr. 3-phase from Pole ,273-4029 to front of barn 2-711-12-79475-0 River Gauge Station * 120/240 v Customer's pole 4697 Cunningham Dr. 1-phase 2-711-12-8,1320-0 Sewer Pump * 120/240 v At top of mast Ft. Lewis Ind. Park 1-phase on pump building Salem 2-711-12-81614-0 Green Hill Park 120/240 v Overhead service to Diuguids Ln. 1-phase customer's pole Salem 2-711-12-81635-0 Trailer 120/240 v Overhead service to Green Hill Park 1-phase customer's pole Diuguids Ln. EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 11 of 14 2/1/94 _ DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-711-12-81636-0 Trailer 120/240 v Meter on 3050 Diuguids Ln. 1-phase customer's pole Salem 2-711-12-81637-0 Concession Stand 12 Kv Overhead service from Green Hill Park 3-phase Pole ,#250-3512 Diuguids Ave. 2-711-12-81639-0 Green Hill Park 120/240 v Overhead service Diuguids Ln. 1-phase to customer's pole Salem 2-711-12-82181-1 Pump Station * 120/240 v Underground to 3011 Greenhill Dr. 1-phase meter behind building Salem 2-711-12-82183-0 Well - Green Hill Park * 240/120 v Underground service from River Park Rd. 3-phase Pole X250-2511 to Salem customer's meter 2-711-12-82580-1 Well * 120/240 v Underground service from 3092 Green Hill Dr. 1-phase pole to customer's meter Salem 2-711-12-82685-1 Well #1 120/240 v Overhead 2916 Greenhill Dr. 1-phase Salem 2-711-13-36726-0 Parks & Recreation 7200 v Top of private pole Whispering Pines Ballpark 1-phase SR-912, Salem 2-711-13-41642-0 Pire Station #10 120/240 v Overhead to Bradshaw Rd. 1-phase southwest wall Salem 2-711-13-45380-0 Catawba Community Center 120/240 v Top of mast (old Catawba School) 1-phase on east wall SR-779, Catawba 2-711-13-64296-1 Pump * 120/240 v Overhead service to Oak Dr. 1-phase customer's pole Salem 2-711-13-67807-0 Youth Haven II 120/240 v Overhead to 5929 Cove Rd., N.W. 1-phase southeast wall 2-711-13-67824-0 Maintenance Building 120/240 v Overhead to 5929 Cove Rd., N.W. 1-phase east wall 2-711-13-75917-0 Sewer - Greenridge * 120 v At top of Arcadia Dr. 1-phase private pole Roanoke EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 12 of 14 2/1/94 DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-711-13-79901-0 Sewer Meter Station * 120 v Top of private pole Northridge Apts. 1-phase 5310 Cove Rd. 2-711-14-35659-0 Well ,#4 * 240/120 v On pumphouse North Lakes 3-phase 5327 Green Tree Ln., N.W. 2-711-14-36115-0 Well #3 240/120 v On pumphouse North Lakes 3-phase 5619 North Lakes Dr., N.W. 2-711-14-39853-0 Well #5 - North Lakes 240/120 v Underground service off 3290 Green Ridge Rd., N.W. 3-phase APCo riser pole into and Lock Haven Rd. meter on rear of building 2-711-14-58095-0 Sewer Metering Station * 120 v At top of private pole 5600 Peters Creek Rd., N.W. 1-phase and C-117 2-711-14-80705-0 Well #1 240/120 v At meter on side North Lakes 3-phase of pumphouse 4990 Craun Ln., N.W. 2-711-14-81797-0 Pumphouse * 240/120 v Underground - end 6800 Northridge Dr., N.W. 3-phase of Summer Dr. 2-711-14-83682-0 Norttiside Tennis Courts 120/208 v Underground service Northridge Dr., N.W. 1-phase to customer's pole 2-711-15-33103-0 Public Safety Center 240/120 v Overhead to 3568 Peters Creek Rd., N.W. 3-phase east wall 2-711-15-33203-0 Public Safety Center 480/277 v Into C.T. cabinet 3568 Peters Creek Rd., N.W. 3-phase inside building 2-711-15-60741-0 Sewage Meter Station * 120/240 v Customer's pole 4411 Hollins Rd., N.E. 1-phase 2-711-15-77411-0 Sewer Meter * 120 v Underground to Shadwell Dr. & Rte. 11 1-phase customer's pole Hollins 2-711-15-78181-0 Water Pumping Station * 480/277 v Underground into C.T. 5791 Hollins Rd. 3-phase cabinet on building 2-711-16-56717-0 Waldrond Park 19900 ' v Customer s pole Walrond Dr., N.W. 1-phase Roanoke 2-711-16-57142-0 Booster Station * 240/120 v Underground service 7933 Garvin St., N.E. 3-phase to well house (Friendship Lane) EXHIBIT A ROANOKE COUNTY BOARD OF SUPERVISORS page 13 of 14 2/1/94 DELIVERY VOLTAGE & DELIVERY POINT & ACCOUNT NUMBER SERVICE LOCATION & ADDRESS PHASE METER LOCATION 2-711-16-61365-0 Well #1 * 120/240 v On pumphouse Starmount 1-phase 1129-A Nover Ave., N.W. 2-711-16-62593-0 Well #2 - Starmount * 240/120 v Overhead service Dwight Hills Water 3-phase to building 7500 Dwight St., N.W. 2-711-16-65783-0 Water Pump * 120/240 v Customer's mast 3200 Lock Haven Dr., N.W. 1-phase 2-711-16-68217-0 Sewer Lift Station * 120/240 v Underground from 6263 Buckland Mill, N.W. 1-phase Pedestal 157-71 to customer meter post 2-711-16-73967-0 Deer Run Water Pump * 240/120 v Underground service 941 Starmount Ave., N.W. 3-phase to well house 2-711-16-75308-0 Hollins #5 208/120 v Underground service to Fire Station 3-phase west side of building 7401 Barrens Rd., N.W. 2-711-16-78062-0 Water Pump * 120/240 v Overhead to 7522 Memory Ln., N.W. 1-phase meter on building 2-711-16-78911-0 Library 208/120 v Padmounted transformer Hollins Branch 3-phase at rear of building 6624 Peters Creek Rd., N.W. 2-711-16-82982-0 Well *1 * 240/120 v On pumphouse N. Ardmore 3-phase 6708 Fair Oaks Rd., N.W. 2-711-16-84511-1 Pump Station * 120/240 v Underground 7996 Hollins Ct. Dr. 1-phase 2-711-17-39097-0 Water Pump * 120/240 v Overhead service to 8438 Reservoir Rd. 1-phase customer's pole Hollins 2-711-19-81372-0 Lights - Soccer Fields 480/277 v Underground to Vinyard Park 3-phase platform near Berkley Rd. entrance to park 2-711-19-84264-0 Well * 480/277 v Underground service from 4006 Carson Rd. 3-phase APCo pole to C.T. cabinet 2-711-19-86211-0 Well #7 * 240/120 v Underground service LaBellevue - 3-phase to well house 1999 Springfield Dr., N.E. 2-711-19-86571-0 Pump * 120/240 v Overhead to 2170 LaBellevue Dr., N.E. 1-phase customer's pole EXHIBIT A CCOUNT NUMBER ROANORE COUNTY BOARD OF SUPERVISORS 2/1/94 DELIVERY VOLTAGE & SERVICE LOCATION & ADDRESS PHASE page 14 of 14 _ DELIVERY POINT & METER LOCATION 2-711-19-87130-0 Water Pumphouse * 240/120 v Overhead to 2040 Wesvan Dr. 3-phase customer's pole 2-711-19-87651-0 Water Pump LaBellevue 240/120 v Underground service 2287 Donagale Dr., N.E. 3-phase to well house 2-711-19-88731-0 Booster Pump * 120/240 v Underground service LaBellevue Subd. 1-phase to customer's pole 2511 Summit Ridge Rd., N.E. 2-711-19-89019-0 Valve House * 120/240 v Meter pole 5 feet Pump Station 1-phase from Pedestal ,207-9-209 2857 Summit Ridge Rd, to corner of Lot 16 2-711-19-89307-0 Water Pump #3 * 120/240 v Overhead to LaBellevue 1-phase customer's pole 2509 Coachman Circle 2-711-19-94545-0 Pump * 240/120 v Underground to meter 4635 Huntridge Rd. 3-phase on northwest side of building 2-711-19-95015-1 Sewage Pump Station * 120/240 v Underground 5350 Huntridge Rd. 1-phase 2-711-20-39967-0 Bonsack Fire Station 120/240 v Underground to 4505 Eastpark Dr. 1-phase customer meter at rear of building 2-711-20-39980-0 Sign - Eastpark 120 v Underground to meter Commerce Center 1-phase inside sign support Eastpark Dr. 2-711-07-71259-0 Pumphouse * 120/240 v Overhead service to 5405 Chatsworth Drive SW 1-phase Customer mast 2-711-92-26675-0 Spring Hollow Reservoir * 12,470 v Overhead service to 5826 Weat River Rd 3-phase primary meter pole Salem beside pumphouse * Denotes water pumping, sewage pumping and/or sewage disposal service EXHIBIT B PUBLIC AUTHORITY TARIFF NO. 6 APPALACHIAN POWER COMPANY RATE SCHEDULE TERMS AND CONDITIONS OF SERVICE GOVERNING SALE OF ELECTRICITY TO PUBLIC AUTHORITIES JOSEPH H. VIPPERMAN, PRESIDENT ISSUED: January 14, 1994 EFFECTIVE: July 1, 1993 APPALACHIAN POWER COMPANY EXHIBIT B Page 1 of 2 PUBLIC AUTHORITY TARIFF NO. 6 SCHEDULE P.A. AVAILABILITY OF SERVICE Available for general service to municipal corporations and state governmental entities, excluding Public Housing Authorities and the Commonwealth of Virginia, as those terms are used in 3f56-232 and 234 of the Code of Yirginia and in pertinent decisions of the Supreme Court of Virginia. MONTHLY RATE (Tariff Codes 804, 805, 806) CUSTOMER CHARGE per service connection SCHOOLS (804) per KWH consumed ALL OTHER (805) per KWH consumed WATER PUMPING. SEWAGE PUMPING ANO SEWAGE DISPOSAL SERVICE (806) per KWH consumed Effective 7/1/93-12/31/93 1/1/94-6/30/95 7/1/95-6/30/96 59.70 59.15 =9.25 5.518s 5.326s 5.386s 5.1511 4.9121 5.0281 4.5231 4.3651 4.4141 MEASUREMENT OF ENERGY Energy supplied hereunder will be delivered through not more than one single phase and/or one polyphase meter for each service connection. FUEL ADJUSTMENT CLAUSE Bills computed according to the rates set forth herein will be increased or decreased by a Fuel Adjustment Factor per KWH calculated in compliance with the Fuel Adjustment Clause attached hereto. PAYMENT Bills are due upon presentation and payable at the main or branch offices of the Company. On all accounts not so paid, a charge of 1-1/2X per month will be applied to any account balances not received by the Company by the next bill date. If the Company fails to mail bills promptly after the billing date, the due date will be extended accordingly. The Customer may designate its billing address. SPECIAL TERMS This schedule is subject to all terms and conditions contained in the agreement for electric service entered into between the Company and each city, county and town governmental authority. Issued: January 14, 1994 Effective: July 1, 1993 Issued By Joseph H. Vipperman, President Roanoke, Virginia APPALACHIAN POWER COMPANY FUEL ADJUSTMENT CLAUSE PUBLIC AUTHORITY TARIFF NO. 6 SCHEDULP P.A. EXHIBIT B Page 2 of 2 When the estimated unit cost of fuel (Fm/Sm) used to meet Appalachian Power Company's Net Energy Requirement less losses (Sm) is above or below the base unit cost of 12.8000 mills per kilowatthour (Fb/Sb), an additional charge or credit equal. to_the product of the actual kilowatthours used and a fuel clause adjustment factor (A) shall be made, where (A), calculated to the nearest 0.0001 mill per kilowatthour, is as defined below: Ad3ustment Factor (A) ~ Fm - Fb Sm Sb Any difference between the estimated cost of fuel used to meet Appalachian Power Company's Net Energy Requirement and the actual cost of such fuel will be reflected in the calculation of the Fuel Ad3ustment Factor in the second succeeding month. In the above formula (F) is the expense of fossil and nuclear fuel in the base (b) and current (m) periods; and (S) is the KHH sales in the base and current periods, all as defined below: Fuel Costs (F) shall be the cost of: (a) fossil and nuclear fuel consumed in Appalachian Power Company's plants, and Appalachian Power Company's share of fossil and nuclear fuel consumed in 3ointly owned or leased plants; (b) the actual identifiable fossil and nuclear fuel costs associated with energy purchased for reasons other than identified in (c) below; (c) the net energy cost of energy purchases, exclusive of capacity or demand charges (irrespective of the designation assigned to such transaction) when such energy is purchased on an economic dispatch basis (included therein shall be such costs as the charges for economy energy purchases and the charges as a result of scheduled outage, all such kinds of energy being purchased by Appalachian Power Company to substitute far its own higher cost energy). and less; (d) the cost of fossil and nuclear fuel recovered through inter-system sales including the fuel costs related to economy energy sales and other energy sold on an economic dispatch basis. Sales (S) shall be equated to the sun of (a) generation, (b) purchases, (c) interchange-in, less (d) energy associated with pooped storage operations, less (c) inter-system sales referred to in (d) above, less (f) total system losses. Sales (S) shall be modified to reflect losses of 10.51% associated with Appalachian Power Company's deliveries to customers served under this schedule. The ad3ustment factor developed according to the preceding paragraphs may be further modified to allow the recovery of gross receipts or other similar revenue based tax charges occasioned by the fuel ad3ustment revenues. The cost of fossil fuel shall include no items other than those listed in Account 151 of the Commission's Uniform System of Accounts for Public Utilities and Licensees. The cost of nuclear fuel shall be that as shown in Account~518; except that if Account 518 also contains any expense for fossil fuel which has already been included in the cost of fossil fuel, it shall be deducted from this account. All references to the Commission's Uniform System of Accounts for Public Utilities and Licensees shall be to such Uniform System of Accounts for Public Utilities and Licensees as is in effect as of December 1, 1975. Iswed: January 14, 1994 Effective: July 1, 1993 Iswed By Joseph H. WPp~~. President Roanoke, Vir~inis Exhibit C Page 1 of 3 APPALACHIAN POWER COMPANY Original Sheet No. 18-1 VA. S.C.C. TARIFF NO. 15 SCHEDULE O.L. (Outdoor Lighting) AVAILABILITY OF SERVICE Available for outdoor lighting to individual customers located outside areas covered by municipal street lighting systems. MONTHLY RATE A. Overhead Lighting Service For each of the following, the Company will provide lamp, photo-electric relay control equipment, luminaire and upsweep arm not over 6 feet in length, and shall mount same on an existing wood distribution pole or on a new wood distribution pole to be installed by the Company which can be connected to existing secondary facilities by one span of not over 150 feet. Rate Per Month Approx. Base Levelized Tariff Wattage Lumens Tvpe of Lamo Rate Fuel Code S S 100 9,500 High Pressure Sodium 8.13 plus .64 094 200 22,000 High Pressure Sodium 9.51 plus 1.34 097 400 50,000 Nigh Pressure Sodium 10.81 plus 2.65 098 175 7,000 Mercury Vapor 6.68 plus 1.14 093 250* 11,000* Mercury Vapor 8.13 plus 1.59 096 400 21,000 Mercury Vapor 10.29 plus 2.51 095 *Effective August 28, 1990, the 250 watt 11,000 lumen mercury vapor lamp will n o longer be available for new installations or for repair or replacement of existing units. When new facilities in addition to those specified above are to be installed by the Company, the customer will, in addition to the above monthly charge, pay in advance the installation cost of such additional facilities. 8. Post-Top Lighting Service For each of the following, the Company will provide lamp, photo-electric r elay control, post-tap luminaire, post and installation (the type and height of which will be consiste nt with the Company's construction standards), including underground wiring for a distance of 30 feet from the Company's existing secondary facilities. Rate Per Month Approx. Base Levelized Tariff Wattage Lumens Tvpe of Lamp Rate Fuel Code S S 175 7,000 Mercury Vapor 7.92 plus 1.14 099 70 5,800 Nigh Pressure Sodium 11.80 plus .46 106 100 9,500 Nigh Pressure Sodium 11.80 plus .64 111 When the customer's service requires an underground circuit longer than 30 feet from existing secondary facilities for post-top lighting service, the customer will pay to the Company, in advance, a charge of 60.90 per foot for the length of underground circuit in excess of 30 feet. Issued: May 4, 1993 Effective: May 4, 1993 Pursuant to Interim Order (UNDER BOND) Dated December 29, 1992 Issued By Case No. PUE920081 Joseph H. Vipperman, President Roanoke, Virginia Exhibit C Page 2 of 3 APPALACHIAN POWER COMPANY VA. S.C.C. TARIFF NO. 15 SCHEDULE O.L. (Outdoor Lighting) (continued) MONTHLY RATE cont. Original Sheet No. 18-2 The customer will, where applicable, be subject to the following conditions in addition to paying the monthly charges set forth above: 1. Customers requiring service where rock or other adverse soil conditions are encountered will be furnished service provided the excess cost of trenching and backfilling (cost in excess of f0.90 per foot of the total trench length) is paid to the Company by the Customer. 2. In the event the customer requires that an underground circuit be located beneath a driveway or other pavement, the Company may require the customer to install protective conduit in the paved areas. PAYMENT For all Residential customers with outdoor lights, bills are due upon presentation and payable at the main or branch offices, or authorized collection agencies, of the Company within twenty (ZO) days of the bill preparation date. A charge of 19:X per month will be applied to any account balances, excluding local consumer utility taxes, not received by the Company by the next bill preparation date. For all other customers with outdoor lights, bills are due upon presentation. Any amount due and not received at the main or branch offices, or authorized collection agencies of the Company within twenty (20) days of the bill preparation date shall be subject to a delayed payment charge of 19:X. This charge shall not be applicable to local consumer utility taxes. HOURS OF LIGHTING All lamps shall burn from one-half hour after sunset until one-half hour before sunrise, every night and all. night, burning approximately 4,000 hours per annum. OWNERSHIP OF FACILITIES All facilities necessary for service, including fixtures, controls, poles transformers, secondaries, lamps and other appurtenances, shall be owned and maintained by the Company. All service and necessary maintenance will be performed only during the regular scheduled working hours of the Company. The Company shall be allowed 48 hours after notification by the customer to replace all burned-out lamps. TERM OF CONTRACT Contracts shall be for an initial period not less than one (I) year and shall remain in effect until either party gives the other 60 days written notice of their intention to terminate the service. SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. Issued: May 4, 1993 Effective: May 4, 1993 Pursuant to Interim Order (UNDER BOND) Dated December 29, 1992 Issued By Case No. PUE920081 Joseph H. Vipperman, President Roanoke, Virginia Exhibit C Page 3 of APPALACHIAN POWER COMPANY i W H 0 t .. N ~ t C tl s~ J VA. S.C.C. TARIFF NO. 15 SCHEDULE O.L. (Outdoor Lighting-continued) Original Sheet No. 18-3 ~ w ~ O M b MmNPIp ~ ~' N O N w M 10 bwNO~~ r N 111~~~!!! P N b o N O• b MbH EM'N~ ~ ~ M O N w M 10 w^N~ ~ ~nmo m ~Sd " Owtlmw 10m~^~~ ~f OppNb W w M~PO^mw~ l0 w borrow OD ~Cp _ N ~ ~ r M r r ~ r Itl7 P' 1N0 N ~ tl p ~ O Y ~ 1'Nl tl O 0' 1'^') ~ N OI tl M n N ~ ' 1 1 ~ ~f e. tl w Om NO !'1A ~wPNPM ~Owb10b mwr. wPppM NMbww~tl N N wbNM •' ~ ~NM b ~~M (O w1010 ~M P b O m r Nbm tl m M m ~ Mb~NI~ p NMbnOI'~ n mm 1 ~ t ' ~ ~ ~ 0 MM M '1 ~ 10 f w N P b M b N 1p M b N N O w N b 10 w M m N M tl 10 N w N w b ~p n b P N w r r A N N ~ N ~ N N 10 ~ P w N tl P w tl N N• M N M 10 P ~ w P w N ~ tl W O N N N ~- tl N q N P mm 10 N N ^ N ID P P ~ ~ N r N ~ N ~ NbPO' mm MIOm^ ~ NMtl~tla~p aa 10 pp IGtl NO N FFF7III ~ M m I- w N t0 N10 W ~' or b pp N ~ o M10w'Ni t0 O M tl M O o NMbI-w 3~ N n 10 p N ~} t0w t MMM ' ' M a N P~ M O MIp V O tl M M pQ ~POtlmO pp M N w w q 10 p l7+tlm0NNO a 00 b 10 P O PO O ~~ N ~~N r~~ ~fF ^ e• V N N M m M b ~ ~ N O P M 8 ~ n~ ~ N p `'• ~ INO m S N^ O a m n 0 ~ • = wwaopp MPN iO ie~~owe~n 10wNwMP m~•oooMOn MbP Ih ~ ~nwn l ~ r N ~ ~ M r b~P O ~ ~ ~ N V O w~' a ee O N f ~ O J t NwblpO wcpw N .-NS1p ppO~aMtO Mr n M rN dim o$'- 10 ~IOMw10 {p m NPb0108M O a b~tl10 ~O PM O` ~~NMM10~ N NM~t~ r; 000 0, 00000 0 _ _Daor ~ eM_ N wt ea 4a Ar!l~ __ 000_ 0 ; ; ; ; 0 b ; 3 p p 108 08 o p p p ~ Ob010~ 8 ~ hp 8 1O ~ ~ N+ H O ~ ~ N N M O ~ O N J J J J J J J J J J J J J J J J J J tp fq ~ M b O O O QQ QQ QQ QQ QQ qQ QQ ~ ID G G O G G G ~ QQ QQ QQ QQ G 10 G a O 10 V G G C Q¢ tl ~NtlO pp pp ~ ptllNVN M10 • ~ G ~Nltl'!~ y ~ J J J J J JJ J ) ; J J J J J J J J J J J ~ ~ J J J J Q Q ID ~ 4 ~ ~ ~ ~ Y ~ Q 1Q 1QQ ~ Q ~ ' O ID ~ ~ 1~ /7 p Q Q OI Q Q Q ~ W O ~ O + p p C ~ N~ 10 ~ P O C1 17 IG ~ ~ ~ M• b p ~ ~ N W~ N ~ ' ~ ~ ~ N Issued: May 4, 1993 Pursuant to Interim Order Iswed By Effective: May 4, 1993 Dated December 29, 1992 Joseph H. Vipperman, President (UNDER BOND) Case No. PUE920081 Roanoke, Virginia ADDENDIIM TO AGREEMENT FOR THE PIIRCBASE OF ELECTRICZTY FROM APPALACHIAN POWER COMPANY WHEREAS, the Company and the Customer entered into an AGREEMENT FOR THE PiTRCHASE OF ELECTRICITY FROM APPALACHIAN POWER COMPANY dated FE~litJiMy 23 /~9~ for the Company to supply electrical power needs of the customer under the Company's Public Authority (P.A.) rate; WHEREAS, the Customer has requested that the Company provide electric service to the Spring Hollow Reservoir, a water pumping and storage facility located at Spring Hollow on the Roanoke River, consisting of 3120 KW of connected load used pr~..marily to run water pumps consisting of a total of 4000 hp. WHEREAS, the company and the Customer acknowledge that the customer's electric power requirements at the Spring Hollow Reservoir (Spring Hollow) delivery point will result in the Spring Hollow service being the Company's largest single delivery point for a P.A. customer in terms of electrical capacity requirements; WHEREAS, the Company and the Customer further acknowledge that Spring Hollow's pattern of use of electrical power will be unique in comparison to the electrical power use patterns of existing Public Authority pumping accounts in that such use is expected to be seasonal in nature and exhibit a very low load factor as influenced by various conditions, including river flow patterns, weather and water usage. NOW THEREFORE, for, and in consideration of the mutual covenants and agreements herein contained in this Addendum, the rate and billing provisions of the Company's Public Authority tariff will apply for service rendered during all portions of the billing months. In addition to the applicability of the Public Authority tariff, the Customer shall pay for any metered demand established on the Company's demand meter or indicator during the on-peak periods of the billing months of December, January and February, such registered demand in kilowatts (RW) shall be billed at the on-peak demand charge contained in the monthly rate of the Company's LPS-TOD tariff schedule, or its successor or replacement schedule, as filed with and approved by the Virginia SCC. Should the Commission deny the use of on-peak and off-peak excess demand charges, then the customer shall pay for any metered KW established during the on-peak hours, at the demand charge contained in the monthly rate of the Schedule LPS or successor schedule. On-peak demand periods shall be as defined within the Company's approved Virginia SCC tariff. ROANOKE COUNTY BOARD CUSTOMER: OF SUPERVISORS APPALACHIAN POWER COMPANY BY TITLE: DATE: BY: TITLE: DATE: ACTION # ITEM NUMBER ~ - AT A RSGIILAR MEETING OF THE BOARD OF SUP$RVISORS OF ROANOES COIINTY, VIRGINIA HELD AT THE ROANORE COII~i'1'Y ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTIONS OF ARTICLE II, DOGS, CATS AND OTHER ANIMALS, OF CHAPTER 5, ANIMALS AND FOWL OF THE ROANORE COUNTY CODE TO REQUIRE LICENSURE OF CATS, TO PROHIBIT UNVACCINATED DOGS AND CATS FROM RIINNING AT LARGE, TO LIMIT THE NUMBER OF CATS PER DWELLING UNIT, TO PROVIDE FOR A THREE YEAR LICENSE TA% FOR DOGS AND CATS, TO INCREASE THE BOARD FEE FOR IMPOUNDED ANIMALS AND TO DEFINE CERTAIN ACTS COMMITTED BY ANIMALS AS NUISANCES AND PRESCRIBING PENALTIES THEREFORE. COUNTY ADMINISTRATORS COMMENTS: Recommend approval of the cat ordinance so we will be consistent with neighboring localities including Ytnton and Roanoke City. If the Board chooses to enact this ordinance, it will place an additional workload on the animal control of juice. Staff has estimated that they will require at least two additional officers and vehicles I respectfully request permission to add one officer and vehicle at the time the ordinance is adopted, with the understanding that we will review the workload to see if additional stay' will be required at a later date. BACKGROUND: The 1993 session of the General Assembly amended Virginias ~~Comprehensive Animal Laws~~, Chapter 27.4 of Title 3.1 of the Code of Virginia, to grant localities the authority to license cats in the same manner as dogs. While these amendments did not include specific authority to require cats to wear their licenses or to prohibit cats, generally, from running at large, § 3.1-796.98 grants localities authorities to prohibit unvaccinated dogs and cats from running at large. Further, § 15.1-870 gives charter counties general authority to prohibit animals running at large. Complaints from citizens in various neighborhoods in the County prompted requests from Board members for County staff, including the Public Safety Team, to draft county code amendments which would require licensure of cats and also limit the number of cats in a dwelling unit. The Treasurer of Roanoke County has also requested consideration of a three (3) year license for dogs and cats, if the latter are to be licensed. The recently negotiated contract with the Roanoke Valley SPCA requires an increase in the board fee for impounded animals from $5.00 to $6.00 G-i SUMMARY OF INFORMATION: This ordinance will result in the following changes to the County~s animal code: A. Provisions for licensing and controlling cats: i. Require licensure of cats on the same terms and at the same fees as for dogs; Sections 5-41 through 5-54. There is no requirement that cats wear their license, however, the same legal presumption will apply to cats as currently applies to dogs, i.e. if not wearing a license, the animal is presumed not to be licensed. Sec. 5-50 (c) . 2. The definition section, Sec. 5-21, is amended to add cats to the appropriate definitions and to add a definition of ~~animal nuisance~~ to the ordinance. An ~~animal nuisance~~ is explicitly prohibited under a new section, Sec. 5-26, and is included in the penalty section, Sec. 5-22. 3. Dogs and cats which have not been vaccinated against rabies are prohibited from running at large in the County. Sec. 5-28. 4. The number of cats per dwelling unit is limited to six (6), no more than two (2) of which may be fertile. 5. Cats found running at large in violation of Sec. 5-28 or creating an animal nuisance may be impounded in the same manner as dogs. Sec. 5-29. 6. Cats are to be considered personal property in the same manner as dogs. Sec. 5-23. B. Creation of a three (3) year animal license tax or fee. Such a three year license tax or fee shall not exceed the effective period of the animals rabies inoculation. Sec. 5-42(b). C. An increase in the board fee required by Sec. 5-29(e) to $6.00 to comply with the terms of the recent contract negotiated between the county and the Roanoke Valley SPCA. FISCAL IMPACT: Some additional revenue will be received by the County although the exact amount is difficult to estimate. Additional expenses are anticipated due to the need for additional staff to respond to citizen complaints and enforce the new ordinance provisions. In addition, a doubling of County expenditures for the Roanoke Valley Animal Shelter are expected as a result of impoundment of cats required by this ordinance. See Attachment nAn 2 ~-1 impoundment of cats required by this ordinance. See Attachment ~~A~~ for details. STAFF RECOMMENDATION: Staff takes no position regarding the approval of this ordinance. Respectfully submitted, -~ J ep B. benshain S for Assistant County Attorney ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred to Eddy Johnson Rohinke Minnix Nickens 3 Attachment "A" G-- FISCAL IMPACT OF ADDING NEW ANIMAL CONTROL OFFICERS CURRENT BUDGET BASED ON 4 OFFICERS FOR THE PROPOSED 1994-95 FISCAL YEAR CURRENT & CURRENT & LINE ITEM CURRENT ADD 2 ADD 3 ------------------------------ LEVEL --- OFFICERS OFFICERS SALARY ------------ 99,770 ------------ 150,000 ------------ 175,000 OVERTIME 3,423 7,500 9,000 STAND-BY PAY 2,746 7,500 9,000 FICA 7,738 12,000 14,000 VRS RETIREMENT 9,628 14,000 16,500 GROUP HEALTH INSURANCE 6,463 9,000 10,000 GROUP DENTAL INSURANCE 603 900 1,100 PROFESSIONAL SERVICES 900 1,350 1,575 REPAIRS - RADIO 3,699 5,550 6,500 REPAIRS - MOTOR VEHICLES 4,000 6,000 7,000 REPAIRS - OTHER EQUIPT 200 300 350 PRINTED FORMS 200 300 350 POSTAGE 200 300 350 TELEPHONES 3,100 3,100 3,100 CAR PHONES 2,400 3,600 4,200 SPCA FEES 18,000 33,000 33,000 TRAVEL 500 750 875 TRAINING & EDUCATION 1,767 2,700 3,100 DUES 100 150 175 FOWL CLAIMS 150 150 150 ANIMAL CLAIMS 500 500 500 SMALL EQUIPT / SUPPLIES 1,000 1,500 1,750 UNIFORMS 1,200 1,800 2,100 OFFICE SUPPLIES 250 390 450 PHOTOCOPIES 50 75 100 MEDICAL SUPPLIES 700 1,050 1,200 BUILDING AND MAINT MATERIALS 300 450 500 RADIO PARTS 400 600 700 GAS, OIL & GREASE 5,200 7,800 9,100 PHOTOGRAPHY 150 240 240 GUNS, HOLSTERS, BADGES 300 450 500 BOOKS ------------------------------ 100 -- 150 200 RECURRING OPERATING EXPENSES ------------- 175,737 ------------ 273,155 ----------- 312,665 START UP COSTS NEW VEHICLES 30,000 45,000 CAGES 3,000 4,500 RADIOS 10,000 15,000 TOOL BOXES 300 450 PISTOLS 1,000 1,500 RIFLES AND SHOTGUNS 1,300 1,950 SMALL EQUIPMENT -------------------------- ----------- 1,000 1,500 TOTAL START UP COSTS -------------------------- ---- 0 -------- ------------ 46,600 ----------- 69,900 ANNUAL BUDGET ------- 175,737 ------------ 319,755 ----------- 382,565 ~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 ORDINANCE AMENDING AND REENACTING SECTIONS OF ARTICLE II, DOGS, CATS AND OTHER ANIMALS, OF CHAPTER 5, ANIMALS AND FOWL OF THE ROANOKE COUNTY CODE TO REQUIRE LICENSURE OF CATS, TO PROHIBIT UNVACCINATED DOGS AND CATS FROM RUNNING AT LARGE, TO LIMIT THE NUMBER OF CATS PER DWELLING UNIT, TO PROVIDE FOR A THREE YEAR LICENSE TAX FOR DOGS AND CATS , TO INCREASE THE BOARD FEE FOR IMPOUNDED ANIMALS AND TO DEFINE CERTAIN ACTS COMMITTED BY ANIMALS AS NUISANCES AND PRESCRIBING PENALTIES THEREFORE. WHEREAS, injury to property and the threat of disease or injury to persons has resulted from excessive numbers of cats running at large in the County of Roanoke; and WHEREAS, Article 4 of Chapter 27.4 of Title 3.1 of the Code of Virginia, 1950, as amended, authorizes local governing bodies to adopt local ordinances providing for the licensing of cats; and WHEREAS, Section 15.1-870 of Chapter 18 of Title 15.1 of the Code of Virginia, 1950, as amended, authorizes the County of Roanoke as a charter county to regulate or prohibit the running at large by animals and to provide for the impoundment of any such animals; and WHEREAS, neighboring jurisdictions to the County of Roanoke have recently amended their animal control ordinances to require the licensing of cats; and WHEREAS, the first reading of this ordinance was held on March 8, 1994; and the second reading on March 22, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article II. Doors, Cats, and Other Animals of Chapter 5, ANIMALS AND FOWL of the Roanoke County Code be amended and G-~ reenacted as follows: DIVISION 1. GENERALLY Sec. 5-21. Definitions. For the purposes of this article, the following words and phrases shall have the meanings ascribed to them by this section, unless otherwise indicated to the contrary: ~4~~,,,...~~~~.....~,,.».< :::::::::::.::.:::::::.:: ~.::c~:.:..:.:::: fit.:: c~~:::~~.~~~:: t~m~~.i.~ ~ ), ~:;;. ~ pr p ~.~?` ,,c?~h~~- t~a~.; ~h.a~ fix,: ~h~ an~.~a~l:>::<~::><:~e':~:: ,.., g >. ~~~a~~s ~n u~~az~ a. to :..:; .: ~ ::::.;.:";:::>~:> ::::::::::::.;.:..,,,; Y .:.;.::.::.;...::::;::< . ..... ....::.,.;:.;.::.;,.;..,.::. ~; ;;;:.;:.;:::. .::;:.>::; :..:..:.:.;:...::.::. - :.....ry......c~nd~~a.v~.;;r~r ~~s~~t k~r~~d~.~t+cj::s~ ;:; : ;,:y ;::.;::.;::.;:.;:.;:. ~1u~:::;t~~ . aecumu~.ati!Qn! ~f ~~~r~ta;°c~ ~~1Yi'+ ,~a~. ~~y ~aember a~ ~h~ a~a.m~~. s~~~''~~.,.. f~~ ' ~::>:i~ ~~:; ~-1 Owner: Any person having a right of property in a dog ~z'i, and any person who keeps or harbors a dog or has the dog in his care or who acts as its custodian, and any person who permits a dog '? to remain on or about any premises occupied by him. ....................... To run at large: A dog si~::::~~ shall be deemed to run at large while roaming, running or self-hunting off the property of its owner or custodian and not under its owner's or custodian's immediate control. Sec. 5-22. Violations of article. Unless otherwise specifically provided, a violation of any provision of this article shall constitute a Class 4 misdemeanor. thereto. .............................. (a) All dogs az~d>~at~ in this county shall be deemed personal property and may be the subject of larceny and malicious or unlawful trespass, and the owners thereof may maintain any action for the killing of any such dogs ~ or injury thereto, or unlawful detention or use thereof, as in the case of other personal property. The owner of any dog cs which is injured or killed 3 G-~ contrary to the provisions of this article by any person shall be entitled to recover the value thereof 7~' e€ the damage done thereto in an appropriate action at law from such person. (b) The animal control officer or other officer finding a ....................... stolen dog rya or a dog fir::; fat held or detained contrary to law shall have authority to seize and hold such dog ±~ pending action before a general district court or other court. In no such action is instituted within seven (7) days, such officer shall deliver the dog a~ to its owner. The presence of a dog 'a on the premises of a person other than its legal owner shall raise no presumption of theft against the owner of such premises, and the animal control officer may take such dog t~ in charge and notify its legal owner to remove him. The legal owner of the dog shall pay a reasonable charge for the keep of such dog ip' cad while in the possession of the animal control officer. Sec. 5-24. Limitation on number kept per dwelling unit. The harboring or keeping of more than two (2) dogs over four (4) months of age per dwelling shall be unlawful, unless a private 4 (~-1 Sec. 5-28. Running at large - Prohibited (a) It shall be unlawful for the owner of any dog to permit such dog to run at large in the county at any time during any month of the year. ~ini>;a'c~d~:z~z~:::>:<a.t:;::;~Z~;~::~::;be: un.~.av~.fu~:.;;;:fo .::::. . ;:.:.. , :..., ..;..:::.:::, :... ,:,.,:;.,:.:::.,::.: x::...::.; :.: dag, Q~ ::e:a~..;~~~ch:::>:~,~~:> :: z~p~ ::>b~~~::::: ~~:~?cu~:~t~~..>:<: , .:;:.>::; : :; .::. ; :: ~ab~e~:;~~::xzx:: ~t~:;:.l~:~rg~ ~n ~h~ ~QU~~y ,a;:..:a~~:;::>~~n~;t Sec. 5-29. Same - Impoundment. (a) It shall be the duty of the animal control officer or ..................... (b) A dog ox-,: mat confined under this section may be claimed by the rightful owner after displaying proof of ownership, a current 5 (z -V ...................... dog ? license and proof of current rabies inoculation of the .................... a~~a~~. No dog ~ ~~ shall be released to any person claiming ownership, unless such license and proof have been displayed. (c) An owner claiming his zit~~ft?' ~ pursuant to subsection (b) above shall be required to pay the actual expense incurred by the county in keeping the z[~ confined. Such payment shall be made to the animal control officer or other officer at the time of the release of the r~~ It shall be the duty of the animal control officer or other officer to furnish the owner with a written receipt for such payment, in a form and manner approved by the board of supervisors. Such officer shall keep a carbon copy of all such receipts in a bound book, which shall be turned over to the county treasurer when the book is filled and shall be subject to audit by representatives of the board of supervisors whenever requested. Any funds collected pursuant to this subsection shall be disposed of in the same manner as dog ~ license taxes. No payment made under this subsection shall relieve the owner from prosecution for violating section 5-28. (d) If a dog ~~::ca~ confined pursuant to this section is not claimed by the owner within seven (7) days from the time notice was given to the owner or if the owner cannot be located within seven (7) days after confinement, such an~zna~ deg may be disposed of in accordance with the provisions of section 3.1-796.96 of the Code of Virginia::; or`' z'~s':rL?~~essp'~. (e) A pickup fee of ten dollars ($10.00) for the first offense, twenty dollars ($20.00) for the second offense, and thirty 6 (~ _ 1 dollars ($30.00) for the third offense shall be imposed in addition o the normal board fee of €r~e dollars ($~ ~~) per day when any dog is claimed by its owner or custodian. Sec. 5-34. Penalties. t-~~eet j-rein-{.~-4~--.hem- r- ~ T e ~~-~y-~e~-~z47--~ e~- e ~-o -s~e~~ora~~o-~-rt~i~ €~ ti T a ~, ..a ~.... ,. .. ~~-1~~~Ei~9~ e~-- e--=-~z-es o~~~ -~fta~9~-e ~ 6~~v~ci- (c~) {-h} The penalties for violation of all other sections of this chapter shall be as follows: (1) For the first offense, a fine of not less than ten dollars ($10.00) nor more than twenty ($20.00). (2) For a second offense within a consecutive twelve-month period, a fine of not less than twenty dollars ($20.00) nor more than fifty dollars ($50.00). 3) For a third end 'a1.1 `< ~,-u~i~e~~ offense; ~•~.~--a a fine of not less fifty dollars ::. .....::: .:::::. ..: .:;::..::::.::. ($50.00) nor more than y~`;<~~~ ~ .fie ~e~ dollars ($~~~Q Wig) , (4) The judge trying the case may order any animal 7 ~-1 permanently removed from the county within twenty-four (24) hours of such order. DIVISION 2. LICENSE Sec. 5-41. Required. information to this effect from any applicant. (b) It shall be unlawful for any person to make a false statement in order to secure a dog s~ license to which he is not entitled. 8 GI Sec. 5-44. Tax imposed. (a) An annual license tax is hereby imposed on dogs ax;c~~! required to be licensed under this division in the following amounts: (1) Male dog : Ten dollars ($10.00). (2) Female dog x`: Ten dollars ($10.00) . (3 ) Neutered or spayed dog Five dollars ( $5.00 ) with a veterinarian's certificate that the dog?t has been neutered or spayed. (4) Kennel for up to twenty (20) dogs: Twenty-five dollars ($25.00). (5) Kennel for up to fifty (50) dogs: Thirty-five dollars ($35.00). (6) Dangerous dog, as declared by any General District Court or Circuit Court of this Commonwealth: Fifty Dollars ($50.00) (in addition to the other applicable fees herein) . 9 G ,I danger and sounds to which the owner should respond. >~:.:::>~>:::<:»:<> >r~v.:::;: ~~en~ sha~.l ~ t~-ea~~:?~~r....~~, a,n r~~r~r~~:::<::::~~:<:::::>~~~ ......... ~.. ......y`....... ............... Sec. 5-45. When and where tax due and payable. The license tax on dogs ! shall be due and payable at the office of the county treasurer as follows: (1) On or before January 1 and not later than January 31 of this county shall come into the possession of any person in this county between January 1 and October 31 of any year, the license tax for the current calendar year shall be paid forthwith by the owner. (3) If a dog shall become four (4) months of age or if a dog 3r ,,,~~ over four (4) months of age unlicensed by this county shall come into the possession of any person in this county between November 1 and December 31 of any year, the license tax for the succeeding calendar year shall be paid forthwith by the owner and such license shall protect the dog c,~i~ from the date of payment of the license tax. Sec. 5-46. Failure to pay tax when due. 10 G-~ It shall be unlawful for the owner of any dog ''< to fail to pay the tax imposed by this division when the same is due. Payment of such tax subsequent to a summons to appear before a court for failure to do so within the time required by this division shall not operate to relieve such owner from the penalties provided for such failure. Sec. 5-47. Concealing or harboring dog ?~ upon which tax not paid. It shall be unlawful for any person to conceal or harbor any dog c~~;c'at on which the license tax imposed by this division has not been paid. Sec. 5-48. Issuance, composition and contents. (a) Upon receipt of a proper application and the prescribed license tax, the county treasurer shall issue a dog G'! license; ...................... provided, however, that such license shall not be issued unless the applicant presents a certificate meeting the requirements of section 5-67 and showing that the dog in question has been vaccinated against rabies as required by section 5-66. When the license is issued, such certificate shall be so marked and returned .............................. to the dog's pr:~~;t's owner. (b) A dog ~~,;, license shall consist of a license tax receipt and a tag made of twenty-gauge metal or other suitable material in a rectangular shape one-half inch in width and two (2) inches in length, with a one-eighth inch hole at each end. (c) The receipt issued pursuant to this section shall have recorded thereon the name and address of the owner or custodian of 11 G-i ...................... the dog ! the date of payment, the year for which the license is issued, the serial number of the tag and whether the license is for a male, female, neutered or spayed dog or for a kennel. (d) The license tag for a dog shall be stamped or otherwise permanently marked, showing: "Roanoke County, Va. Dog ~ :> Tag, ±~~'.>~: ~o~nc~~.~:.: ~cx~.z~'~y 'V~ ~at;::~'~g; ~' the sex of the do ~«..': a:::: g ::»»»::>::>:::<:»::> the calendar year for which issued and a serial number. (e) The license tag for a kennel shall consist of a license receipt and a tag made of twenty-gauge metal or other suitable material two and one-half (2 1/2) inches in diameter, stamped or otherwise permanently marked, showing "Roanoke County, Va. Kennel ;:.:. ..:..Yi:.;'. ag, e calendar year.{ ',or such ~exng~x~::~~~~~df` for which issued, the number of dogs and a serial number. Sec. 5-49. Preservation and exhibition of license receipt. ....................... A dog " license receipt shall be carefully preserved by the person to whom it is issued and exhibited promptly on request for inspection by the animal control officer or any other officer. Sec. 5-50. Taq to be worn by doq; exceptions. (a) A dog license tag shall be securely fastened to a substantial collar by the owner or custodian of the dog and worn by such dog. It shall be unlawful for the owner or custodian to permit any licensed dog four (4) months old or over to run at large at any time without a license tag. (b) The owner of a dog may remove the collar and license tag required by this section when the dog is engaged in lawful hunting; when the dog is competing in a dog show; when the dog has a skin 12 G-i condition which would be exacerbated by the wearing of a collar; when the dog is confined; or when the dog is under the immediate control of its owner. ...................... (c) Any dog ~~`!r'~`~ not wearing a collar bearing a license tag of the proper calendar year shall prima facie be deemed to be unlicensed, and in any proceeding under this article, the burden of proof of the fact that such dog ~7C` has been licensed or is ....................... ........................ ....................... otherwise not required to bear a tag at the time shall be on the ...................... owner of the dog or Cc"~(t'. Sec. 5-51. Unlawful removal of tag. It shall be unlawful for any person, except the owner or custodian, to remove a legally acquired license tag from a dog ~t . Sec. 5-52. Duplicate tags. If a dog ea~''~at license tag shall become lost, destroyed or stolen, the owner or custodian shall at once apply to the county treasurer for a duplicate license tag, presenting the original license receipt. Upon affidavit of the owner or custodian before the treasurer that the original license tag has been lost, destroyed or stolen, he shall issue a duplicate license tag, which the owner or custodian shall immediately affix to the collar of the dog. The treasurer shall endorse the number of the duplicate and the date issued on the face of the original license receipt. The fee for a duplicate tag shall be one dollar ($1.00). Sec. 5-53. Records of licenses sold. 13 ~_ i .......................... A list of all dog ? licenses and kennel licenses sold ........................... .......................... shall be made in triplicate, consecutively numbered, and showing to whom issued; residence address; magisterial district; tag number; year ending; day, month and year issued; and the signature of the county treasurer. The original copy shall be delivered to the dog ....................... ....................... ;;i owner, the second copy shall be retained by the treasurer and the third copy shall be delivered to animal control officer. Sec. 5-5.4. Disposition of unsold tags. ........................... Unsold dog and,,,,t', license tags for the preceding calendar ........................... ........................... year shall be disposed of by the county treasurer after verification by a certified public accountant employed by the board of supervisors to audit the records and accounts of the county for the fiscal year next ending. 2. This ordinance shall be in effect from and after 1, 1994. 14 ~iiiiuuiiiiiiiiiiiiiiuiiiiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuniiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~i~~ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. ~. [, __ _ _ _ _ APPE CE REQUEST ~_ _ _ PUBLIC HEARING / ORDINANCE CITIZENS COMMENTS _ _ -_ SUBJECT: G ~;1 ~~~:,.~~, -~,~, =_ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. -- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _ __ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ _ _ _ ~ _ NAME _ ADDRESS 323c~ _ _ PHONE °I B °i ~ ~ `7-~Gi m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m ~illllllllllllillllllilllllllllllllllllilllllllllllllllllllilllllllllllllllllllllllllllllllllllllllllllllllllllllllllillllllllllijj~ _ _ 1 = _ _ AGENDA ITEM NO. ~' c _ _ _ _ _ _ APPE CE REQUEST _ _ _ _ -_ PUBLIC HEARING .~ ORDINANCE _ ~ CITIZENS COMMENTS _ __ SUBJECT: ~ ~ ~,~ ~ i ~ ~~ ~_~ ~_~;a1. ~;' 11? 1 ~~ C~ ~ r"~" , _ ~ . c-~ r ~'1 c ~ ~ 11__ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED -_ BELOW: __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the majority oi~the Board to do otherwise. -' ^ S Baker will be limited to a resentation of their oint of view onl . P P p Y Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK __ mllllllllllllllillllillllllllllllillillllllillillllllllillllllllilillllllilllllllillilllllillllllllllllllllllllllllllllillllllll~ ACTION # ITEM NUMBER ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Request to vacate a 15 foot Public Utility Easement, (P.U.E.) located on Tax Parcel 94.02-2-21.19, referred to as Tract "A", located on Carriage Hills Drive, and recorded in Deed Book 1246, Page 1277 in the Windsor Hills Magisterial District (see attached map) COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• The Petitioner, Mr. Keith A. and Mrs. Diane N. Custer, is requesting that the Board of Supervisors vacate a 15 foot Public Utility Easement by Ordinance, because it would have no effect on any present or future public utilities at this location. BACKGROUND• Mr. & Mrs. Custer's request involves vacating the entire (approximately 132.34 feet) length of a 15 foot Public Utility Easement (P.U.E.) located on the northern portion of Tract "A", Carriage Hills Drive. The reason for this request is because the foundation of the Ouster's house has been constructed on a portion of the easement (refer to attached map). The easement was created to provide service to the adjoining well lot. The vacation of public utility easement (P.U.E.) will have no effect on the service and access to Roanoke County's well lot. The reason being, when Roanoke County purchased the well lot, the seller had to grant a new 15 foot public utility/access easement which is located south of the referenced easement. ~' Roanoke County requested the new easement because the new location provides better access. SUMMARY OF INFORMATION: Roanoke County has contacted all public utility companies, as well as, the Roanoke County Utility Department and have received no objections to vacating this easement. Roanoke County staff is requesting that the described public utility easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by adoption of the attached Ordinance. First reading of the proposed Ordinance is to be held on March 8, 1994; public hearing and second reading is scheduled for March 22, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the 15 foot public utility easement and instruct the County Attorney to prepare the necessary Ordinance. 'SU~MITTED BY: APPROVED BY: Arnold Covey, Direct r Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens 2 94.02-2=21 ~ SCALE:~__ TAX MAP N0. 1 "-50' REQUEST TO~VACATE A 15' PUBLIC UTILITY EASEMENT, (P.U.E.) LOCATED ON TA!{ PARCEL 94.02-2-21.19, REFERRED TO AS TRACT "A", LOCATED ON CARRIAGE HILLS DRIVE, AND RECORDED IN DEED BOOK 1246, PAGE 1277 IN TH_E WINDSOR HILLS MAGISTERIAL DISTRICT PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 02_23-94 -METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT G-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 ORDINANCE VACATING A 15-FOOT PUBLIC UTILITY EASEMENT LOCATED ON TAX PARCEL 94.02-2-21.19, TRACT "A", LOCATED ON CARRIAGE HILLS DRIVE, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Keith A. and Diane N. Custer have requested the Board of Supervisors of Roanoke County, Virginia to vacate a 15-foot public utility easement located on Tax Parcel 94.02-2-21.19 in the Windsor Hills Magisterial District as shown in Deed Book 1246 at page 1277 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on March 8, 1994; and the second reading of this ordinance was held on March 22, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 15-foot public utility easement located on Tax Parcel 94.02-2-21.19 in the Windsor Hills Magisterial District of record in Deed Book 1246 at page 1277, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts °~ of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Keith A. and Diane N. Custer shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associat- ed herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by Keith A. and Diane N. Custer, their heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. agenda\vacation\custer u r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 1994 RESOLUTION 3894-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for March 8, 1994 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes for January 11, 1994. 2. Confirmation of Committee Appointments to the League of Older Americans Advisory Council and the League of Older Americans Board of Directors. 3. Request for Approval of a Bingo Permit from the Blue Ridge Council of the Blind, Inc. 4. Request for Approval of a Raffle Permit from the Roanoke Valley Student Trouble Center, Trading as TRUST. 5. Acknowledgement of Acceptance of 0.23 Miles of Orlando Avenue, 0.16 Miles of Orlando Court, 0.08 Miles of Samantha Circle and 0.12 Miles of Bolejack Boulevard into the VDOT Secondary System. 6. Authorization to Approve Sub-Lease of a Portion of the Back Creek Volunteer Fire Company Property. 7. Request for Approval of a Raffle Permit and 50/50 Raffle Permit for 1994 from the Roanoke County School Food Service Chapter. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution with Item #3 removed for discussion and separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None On motion of Supervisor Eddy to approve Item #3, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: Supervisor Nickens A COPY TESTE: Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File R. Wayne Compton, Commissioner of Revenue Arnold Covey, Director, Engineering & Inspections T. C. Fuqua, Chief, Fire & Rescue Paul M. Mahoney, County Attorney s- January 11, 199 ~~3 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 January il, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Tuesday, and the first regularly scheduled meeting of the month of January, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERB PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was January 11, 1994 rl ~ p,. k ~ ~+ rs ..~ Staff was directed to prepare a report with possible solutions and alternatives for February 8, 1994. This report will include the County use of the gym facilities. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS 1. Resolution of ADOreciation to H. Odell "Fuzzy" Minnie for His service as Chairman of the Board of Supervisors during 1993 R-11194-1 Supervisor Minnix accepted the resolution and placque from Chairman Eddy. Supervisor Johnson moved to adopt the resolution. The motion carried b~~ the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None R880LUTION 11194-1 OF APPRECIATION TO H. ODELL "FUZZY" MINNI% FOR HIS SERVICE AB CHAIRMAN DURING 1993 WHEREAS, H. Odell "Fuzzy" Minnix served as Chairman of the Roanoke County Board of Supervisors during 1993; and • WHEREAS, during Mr. Minnix's term as Chairman, the County achieved a variety of accomplishments, including: o Dedication of the Transfer Station and Smith Gap Landfill to provide solid waste facilities for the Roanoke Valley for the next 70 years; o Completion of the dam at Sprinq Hollow Reservoir which will provide drinking water for the citizens January 11, 1994 1d .~ the "Waste Line Express" Train that will haul the solid waste to the landfill. IN RE: NEW BIISINE88 1. Authorization to Execute a Performance Agreement with Hanover Direct. Inc. for the Relocation and Establishment of Certain Industrial Facilities on Hollins Road. (Timothy Gubala. Economic Development Director R-11194-2 Mr. Gubala reported that staff has negotiated a performance agreement between the County, the Industrial Development Authority and Hanover Direct with respect to mutual obligations of the parties. These obligations includE investment and employment goals to be accomplished by Hanover Direct so that the County will achieve a return on its investment of public funds from increased tax revenues within three years. It also provides for an appropriation of funds to the Industrial Development Authority for acquisition of land and extension of water lines; and a reallocation of priorities and funding within the Six Year Secondary Road Plan. Supervisor Johnson moved to approve execution of the Performance Agreement with Hanover Direct, Inc., but withdrew his original motion because he might have a potential conflict. Supervisor Kohinke moved to adopt the resolution. The motion carried by the following recorded vote: ~~ rs r January 11, 1994 ~=~ transaction are ratified and confirmed. 2. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 3. That this resolution shall take effect immediately. on motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Nickens, Minnix NAYS: None ABSTAIN: Supervisors Johnson, Eddy 2- Appropriation and Donation of Funds to the_Roanoke County Industrial Development Authority for Hollins Road. (Timothv Gubala, Economic Development Director) R-11194-3 Mr. Gubala advised that this is a request for appropriation and donation of $190,000 to the Industrial Development Authority to extend the water line along Hollins Road to the Friendship Manor site ($180,000); and complete the acquisition of land from Friendship Manor and pay the closing costs ($10,000. Supervisor Kohinke moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens '" '' ,: - January i i , 19 9 4 ' 1 ga : Roanoke County Authority is made for the following economic development purposes: a. Complete the acquisition of fifteen (15) acres of real estate on the west side of State Route 601, Hollins Road, from the Friendship Manor Apartment Village Corporation; and b. To extend water lines to this site and an adjoining parcel of real estate. 3. That the appropriate officers or agents of the County are hereby authorized and directed to take such actions as may be necessary to accomplish the purposes of this resolution, and all actions taken by such officers and agents in connection with this transaction are hereby ratified and confirmed. 4. That this resolution shall take effect immediately. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Nickens, Minnix NAYS: None ABSTAIN: Supervisors Johnson, Eddy 3. Authorization to Euecute a Performance Agreement with Hanover Direct Inc. for the Relocation and Establishment of Certain Industrial Facil ties in the Jack Smith Industrial Park. (Timothy Gubala. Economic Development Director January ii, 1994 WHEREAS, the Company desires to support these economic development efforts of the County and the Authorities by relocating and establishing its corporate facilities in the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Hanover Direct, Inc., the Roanoke County Industrial Development Authority, and the Botetourt County Industrial Development Authority for the relocation and establishment of certain industrial development facilities in the Jack Smith Industrial Park is hereby authorized and approved; and all actions taken by the officers and agents of the County in connection with this transaction are ratified and confirmed. 2. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 3. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None s. A~~ro~riation and Donation of Funds to the Roanoke Count Industrial Develo went Authorit for Jack January 11, 19 9 4 ~+ ,~ ~= development efforts of the Roanoke County Authority by encouraging the establishment of industrial facilities in the Jack Smith Industrial Park and by donating public funds to the Roanoke County Authority in accordance with the provisions of § 15.1-511.1 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $99,189 is hereby appropriated and donated to the Industrial Development Authority of Roanoke County. That this appropriation of public funds is made from the County's unappropriated balance. 2. That this appropriation and donation to the Roanoke County Authority is made for the purpose of acquiring 15 acres of real estate from the Roanoke Valley Development Corporation in the Jack Smith Industrial Park. 3. That the appropriate officers or agents of the County are hereby authorized and directed to take such actions as may be necessary to accomplish the purposes of this resolution, and all actions taken by such officers and agents in connection with this transaction are hereby ratified and confirmed. 4. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None January ii, 1994 ~vt i .~ Mr. Anderson requested a resolution of support that would exempt local government revenue sources and collection methods from the operation of the Bankruptcy Code. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RE80LIITION 11194-7 REQIIESTING THE CONGRESS OF THE IINITED STATES TO AMEND THE BANRRIIPTCY CODE OF 1978, 11 II.B.C. §101-1330, RELATING TO LOCAL GOVERNMENT REVENIIE SOIIRCEB WHEREAS, the Second, Third and Ninth Circuit Courts of Appeal have applied the automatic stay, contained at 11 U.S.C. §362, as prohibiting the perfection of tax liens by local governments for delinquent ad valorem taxes or non-ad valorem special assessments on real property which are subject to bankruptcy proceedings; and WHEREAS, the balancing of policy considerations made by the United States Congress when drafting the Bankruptcy Code of 1978, 11 U.S.C. §101-1330, and the interpretations made by the various federal courts have provided greater protection for debtors, as against the interests of creditors, including Roanoke County, and the perceived inequitable bargaining positions held between debtors and creditors; and WHEREAS, there is merit in reconsidering this balance in circumstances where a local government is a creditor for unpaid taxes or non-ad valorem special assessments; and January 11, 1994 ;~ ~ ;, ., 1330; and/or 2. Exempt all collection methods available to local governments under state law from the operation of the automatic stay contained at Section 362 of the Bankruptcy Code of 1978 and/or the statutes of any other state which would be negated by the decision of a federal bankruptcy court; and/or 3. Prevent the application of the automatic stay contained in Section 362 of the Bankruptcy Code of 1978 to any and all local government revenue sources, such as ad valorem taxes or non-ad valorem special assessments, levied after the filing of the bankruptcy petition. BE IT FURTHER RESOLVED that copies of the resolution be sent to the President of the United States, to the President of the United States Senate, to the Speaker of the United States House of Representatives, to Senator John Warner, to Senator Charles Robb, to Representative Bob Goodlatte and to Representative Rick Boucher. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 7. R est for Ado tion of Pro osal to Stren then Vehicle Decal Enforcement. (Don C. Myers. Assistant County Administrator) ,- a' January ii, 1994 with the Community Development Block Grant. (Timothy Gubala. Economic Development Directorf Assistant Economic Development Director Brian Duncan announced that the County had been awarded a $700,000 Community Development Block Grant. In order to receive the grant funds, the County must approve a Local Business and Employment Plan, a Fair Housing Certification and a Residential Anti-Displacement and Relocation Assistance Plan. In response to a question, County Attorney Paul Mahoney advised that the Board could accomplish these actions by one motion. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None a. Approval of Business and Employment Plan A-11194-8.a b. Approval of Fair Housing Certification R-11194-8.b c. Approval of Residential Anti-Displacement and Relocation Assistance Plan A-11194-8.C RESOLIITION 11194-S.b REQIIESTING ADOPTION OF FAIR 80II8ING CERTIFICATION--COMMIINITY DEVELOPMENT BLOCK GRANT WHEREAS, in compliance with Title VIII of the Civil ~~ January 11, 1994 costs, the retention of five refuse collectors who are no longer able to perform their duties, and high maintenance costs for the refuse collection fleet.' Following discussion Supervisor Nickens moved to postpone the request to January 25, 1994, to bring back a report with more details. 11. Recttest from Supervisor Johnson to amend the Legislative Package to Oppose the proposed School voucher System Supervisor Johnson advised he was concerned that State Senator Brandon Bell had expressed support for the school voucher system, but did not mention this at the legislative meeting on January 5. Following discussion on how to express the Board's concern, Supervisor Johnson moved that Chairman Eddy write to Brandon Bell and the Roanoke Valley delegates to express opposition to the proposed school voucher system. The motion carried by a unanimous voice vote. IN RE: FIRBT READING OF ORDINANCEB 1. ordinance Authorizinq the Acquisition of Easements to Construct the South Transmission Line. Clifford Crai IItilit Director There was no discussion of this item. Supervisor Nickens moved to approve the first reading of the ordinance and January 11, 1994 h y~~t t}F ~ ~) acquires or loses a situs within the county after the tax date of January 1 of each year; and WHEREAS, the General Assembly of Virginia has recently amended § 58.1-3516 of the Code of Virginia to permit localities to exclude boats from the class of property subject to proration of the personal property tax; and WHEREAS, the first reading of this ordinance took place on December 14, 1993; the second reading took place on January 11, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 21-17. When due and payable of Article II. Taxes on Tan ible Personal Pro ert of Chapter 21, TAXATION, is hereby amended and rflenacted to read and provide as follows: Sec. 21-17. When due and payable. (b) There shall be a personal property tax at a rate established each year by the board of supervisors on motor vehicles, trailers and boats (hereafter referred t~ ;,, +-~,; section as "taxable property") which have a situs within the county on January 1 of each ear and>~~>~<w"~`'~:~~"A""~~'. ~::' ~ ~"'°V`"`~`~'"""A~'~`"~% Y .~::.:: G+9'~:~~~'`: which ..::/f ii:•:iY..'•iiiiijii::i:$::::+i Jk~xr:i:•ii'r'r'r'ri%t%vuirrilfliii~ii acquire a situs within the county on or after January 2 of each year . When taxable property 'N;~` ~'~:'~"`"f;~'~~A< ac fires a s itus within the county on or after January 2, the personal property tax for that year shall be assessed to the owner prorated on a monthly basis for the portion of the tax year during which the January 11, 1994 .. .... . ...{x,. ~• ............................................................::::::: :.:.~::: n:::::::: ;w::::::::::::::.~:::.~::.~:•i:•i:•i:.:iJ:?:•%i.{:ffJJJJ.:aKi{{f'.:~•iiC{tfwii::i)fi++.+ti?iG~i 'l[t`'~ The commissioner of the revenue shall make a reasonable effort to ascertain and notify any taxpayer entitled to a prorated refund of personal property taxes pursuant to this subsection. Relief from the assessment of any personal property tax based upon loss of situs or acquisition of situs shall be based upon the property being legally assessed by another jurisdiction and such tax on the assessed property being paid. (e) When any person, after January 1 or situs date, acquires a motor vehiclet e~ trailerrt~`j~ with a county situs, the tax shall be assessed on such taxable property for the portion of the tax year during which the new owner owns the taxable property and it has a situs in the county. The tax shall be due and owing within thirty (30) days after presentation or mailing of the bill from the treasurer, or May 31 of the tax year, whichever shall occur later. 2. This ordinance shall be effective from date of adoption for the 1994 tax year and all subsequent tax years. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CONBENT AGENDA January 11, 1994 items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor ,Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 11194-10.d REQIIESTING ACCEPTANCE OF ORLANDO AVENQE, SAMANTHA CIRCLE, ORLANDO COIIRT, AND BOLEJACR BOIILEVARD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident ^ngineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and January 11, 1994 following reports. The motion carried by a unanimous voice vote. 1. General Fund IInap propriated Balance 2. Capital Fund unap propriated Balance 3. Board Contin cencv Fund 4. Statement of Revenues and Expenditures as of November 30. 1993. 5. Report on Proposed Schedule for 1994 IBTEA Grant Application Process. 6. Report on Fire and Rescue Reaction/Response Times for November 1993. IN RE: ADJOIIRNMENT At 5:00 p.m., Supervisor Minnix moved to adjoin to the Roanoke County .Occupational School for a tour of the facility. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Submitted by: Mary H. Allen, Clerk Approved by: Lee B. Eddy, Chairman A-3894-5.a ACTION NO. ITEM NUMBER ~-- AT A VIRGIU N A HELDIAT THE ROANOKE COUNTY ADM NISTRATIONRCENTER COUNTY, MEETING DATE: March 8, 1994 AGENDA_ITEM: Confirmation of Committee Appointments to the League of Older Americans Advisory Council and League of Older Americans Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SLTNIlKARY OF INFORMATION: The following nominations were made at the February 22, 1994 meeting. 1. League of Older Americans Advisorv Council Supervisor Eddy nominated Frances R. Holsinger to another one year term which will expire March 31, 1995. 2. Lea a of Older Americans Board of Directors Supervisor Eddy nominated Murry K. White to another three-year term which will expire March 31, 1997. The League of Older Americans strongly supports the reappointment of Mr. White and he is willing to serve. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors, and that the Board concur with the recommendation for the appointment to the League of Older Americans Board of Directors. Respectfully submitted, m~~. >6! J Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ~~ ------------------------------------------------- ACTION VOTE Approved (X) Motion by: Harry C. Nickens No Yes Abs Denied ( ) Received ( ) Ref erred ( ) To ( ) Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File League of Older Americans File A-3894-5.b ACTION NO. ITEM NUMBER ~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Request for Approval of a Bingo Permit for Calendar Year 1994 from the Blue Ridge Council of the Blind, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• The Blue Ridge Council of the Blind, Inc. has requested a permit to hold Bingo games in Roanoke County for the calendar year 1994 on the dates listed in the application. This request for approval of a Bingo permit was continued at the February 22 meeting. The Commissioner of the Revenue recommended denial because he was concerned that the Blue Ridge Council of the Blind also held a Bingo permit in the City of Roanoke. State Code prohibits an organization from holding a Bingo permit in more than one jurisdiction. The Board members asked for further information before taking action on the request. Attached is a letter to the Commissioner from Robert Hoel, President of the Blue Ridge Council of the Blind, advising the Commissioner that they do not intend to continue operating Bingo in the City of Roanoke if their request for a permit is approved in Roanoke County. The Commissioner of the Revenue has now recommended approval of the permit. They have paid the $25.00 application fee. STAFF RECOMMENDATION• The Commissioner of the Revenue recommends that the application for a Bingo Permit for the calendar year 1994 from the Blue Ridge Council of the Blind, Inc. be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY : ~`~ Elmer C. Hodge County Administrator ------------------------ ACTION VOTE Approved ( ~ Motion by: Lee B. Eddv motion Denied No Yes Abs ( ) to a rove ermit Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File .~ ~~~~ . i ~ `;~ V' Mr. Wayne Compton Commissioner of Revenue P.o. Box 29800 Roanoke, VA 24018 Feburary 27, 1994 Dear Commissioner Compton, This letter is being written at the suggestion of the Board of Supervisors and its purpose is to clarify a mis- understanding regarding the Blue Ridge Council of the Blind's application for a bingo permit. It is not the intention of the Blue Ridge Council of the Blind to continue operating bingo in the City of Roanoke after being permitted to operate in the county. It will be necessary for us to give a 30 day notice to terminate our lease in the City and we can not give notice until we know we have a County permit. Therefore it will be 30 to 60 days after a County permit is issued before the city operation will cease. We will need this same 30 to 60 day period to organize the operation in the County. We do not expect an overlap of the two operations, but will be operating bingo in only one municipality at a time. We hope that this clarification will now allow you to recommend approval of our application. Very Truly Yours, i`~ v`j~ ~ ~ r~ ~ J`` cc Mr. Lee Eddy, Chairman Board of Supervisors Robert Hoel, President Blue Ridge Council of the Blind ~%" C~ `.- Blue Ridge Council of the Blind P.O. Box 4506 • Roanoke, VA 24015 • 703-345-8823 BINGO PERMIT APPLICATION ~- Application is hereby made for a bingo game application is made subject to all County and Statee laws, rules ~° ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. S~ of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. The Board has sixty days from the filing of an application to grant or deny the permit. The•Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Mailing Address Name of Organization Blue Rid e Council of the Bl' Post Office Box 4506 City, State, Zip Code Roanoke Vir inia 2401 When was the organization founded? May, 1991 (chapter Gtatus) Purpose and Type of Organization to assist the visuall of Southwest Virginia through specialized services & education Has the organization been in existence in Roanoke County for two continuous years? YES NO (please see note) Is the organization non-profit? YES X NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO~_ (application pending; please see note) Attach copy of IRS Tax Exemption Letter. (If applicable) NA Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sect. of the Code of Virginia authorizing this permit is subject to having such permit revoked and an agent, member or employee of such organizat on who violates dthe above referenced Codes may be guilty of a felony? ves• Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenue? ves COUNTY OF ROANOKE, VIRGIlVIA p, O, gOX 20409 COIVIlVIISSIONER OF THE REVEN(TE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to , ~ enter into a contract with an organization (other than another qual fied organization pursuant to S 18.2-340.13 of the Code of Virginia), partnershi of any classification whatsoever, for the purpose~of organizingn managing, or conducting Bingo Games ? yes (as an or anization of the blind, the Council will however use the State code exception which permits the employment of staff to conduct the games) GROSS RECEIPTS from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO INSTANT BINGO 1st Quarter $137,270 50 1st Quarter $ 61,605 00 2nd Quarter 129,705 50 2nd Quarter 61,605.00 3rd Quarter 135,478.00 3rd Quarter 66,322.00 4th Quarter 125,Q99~00 4th Quarter 80,964,00 TOTAL 527,553 00 TOTAL 273,993.00 DAYS OF WEER AND HOURS OF BINGO ACTIVITY: Sunday From To Monday From Dates and times are Tuesday From .. To subject to change Wednesda To depending on final ~Thursda y From 7~m_To 10 pm lease arrangements Y From To with the Lions club. X Friday From 7 pm To l~ pm Saturday From To_ Specific location where Bin o g game is to be conducted? Cave S rin Lions Club 5004 Colonial Avenue SW Roanoke VA 24018 NOTE: This permit shall be valid only for the above location. ,5'- Any organization holding a permit to conduct bin o shall use twelve and one-half g games or raffles from all bin o Percent (12.5) of its gross receipts charitable, oIIUnunity or educatio al purposesawfor whichious, organization is specifically chartered or organized. the §4-101) State specifically how the proceeds from Bingo nwillobe used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Blue Ridge Council of the Blind has used bingo proceeds in past years to support the work of Voice of the Blue Ridge (reading services for the blind), Roanoke Alliance for the Visually Enabled (support services for the visually impaired) and Roanoke Blind Bowlers (recreation). Although the club does not have specific projects in planning at this point, the group will use bingo funds in the future to support these groups and other worthy projects for the visually impaired which come to their attention at their monthly meetings. COUNTY OF ROANOKE, VIRGINIA P.O, BOX 204 COI~BVIISSIONER OF THE REVENUE 09 ROANOKE, VA 24018 a . r Officers of the Organization: President: Mr. Robert W. Hoel Address: 4621 Heather Drive Phone:_774-7449 -'"~' J Vice President: Mr. Dennis_:H~lms Phone: 774-2124 Address: 2614 Wilshire Avenue SW Roanoke_ vA ~nn,c Secretary: Ms. Bets Jenkins Phone: 989-1880 Address: 4923 Woorlma,- r,,..;.,.. ~~, _ Treasurer: - MS - ~ ann 'P 'rick Phone: 4~ ~~iF,7 Address : o ~ ,- ~ .. Member authorized to be responsible for Bingo operations: Name: Ms. Bets Jenkins Home Address 4923 Woodmar~. Drive SW Roanoke, VA 24018 Phone 989-1880 Bus Phone NA Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Ms. Dianne Hedrick Home Address 845 Dominion Lane, Salem, VA 24153 Phone 343-3567 Bus Phone _MA Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? yes Has your .organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? yes I~' A7+L QIIESTIONS GAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA CO1~~SSIONER OF TOTE ~VE~ P•O• BOX 20409 ROANOKE, VA 24018 3 . :~ NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the en forth in §18.2 of the Code of Virginia,l that 1 1 of utheas set statements are true to the best of m above ~ ""`~ beliefs. All questions have been answerealedge, information, and I have read and understand the attached copies ofrsecr swear that e e of the Code of Virginia and Section 4-86 1/8.'2-340.1 Roanoke County Code. et. seu_ of the Signed by: .. ----»~ v Title - v,~~u. Home Add Subscribed and sworn before me, this L~~ ~ day ~ess of ~ .~ ~/C~/~s County/City of 19 ~~ in thc~ Virginia. ` ~ r /~ otary pu lic ~~ MY commission expires: ~ b 19'/ ~Oi~1~n~ss;~;~~ res ~ <~r ~~ NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is a r and issued to the applicant to have effect until December pps,°tved this calendar year. of ~ C Date L i Cam- -~' _ Commissi~6 er of the R enue ;~ ~~ 1 The above application is not approved. r'" ~~ ~~ ^~ .~ Date Commi sinner of a Revenue THIS ORGANIZATION HOLDS A PERMIT IN ROANOKE CITY. REFER SEC. 4 -113 (2) TO COUP!TY CODE (:OUNTy OF ROANOKE, VIItGIl1TIA COMIVIISSIONER OF THE REVEN~ P• O. BOX 20409 ROANOKE, VA 24018 4 .. .' ./ (2) In no case shall the organization apply for or receive more than one permit. However, this requirement shall not apply (i) to any lodge or chapter of a national or international fraternal order or a national or international civic organization which is exempt under 5501(c)(3) of the Internal Revenue code and which has a lodge or chapter holding a bingo permit issued under the provision of this article anywhere within this Commonwealth, or (ii) to booster clubs which have been operating for less than two years, and which have been established solely to raise funds for school-sponsored activities in public schools which are lees than two years old. (3) Such organization shall be operated currently and shall have always been operated in the past as a nonprofit organization and shall have been in existence ae such nonprofit organization for a period of at least two (2) years immediately prior to making application for the permit. (4) Any organization whose gross receipts from all bingo operations exceed, or can be expected to exceed, seventy-five thousand dollars($75,000.00) in any calendar year shall have been granted tax-exempt status pursuant to section 501-(c) of the United States Internal Revenue Code. At the same time tax-exempt statue is sought from the Internal Revenue Service, the same documentation may be filed with the Board of Supervisors for an interim certification of tax-exempt status. If such documentation ie filed, the Board of Supervisors may, after reviewing such documentation as it may deem necessary, issue its determination of tax-exempt status within sixty days of receipt of such documentation. A fee of S500.00 shall accompany any request for interim certification of tax-exempt statue; provided, however, that such fee may be waived at the discretion of the Board of Supervisors. This interim certification of tax-exempt statue shall be valid until the Internal Revenue Service issues its determination of tax-exempt statue, or for eighteen months, whichever is earlier. (5) An organization shall designate an individual who shall be responsible for filing the annual or quarterly financial report required by this article if the organization goes out of business or otherwise ceases to operate. (6) No organization shall be issued any permit under this Article unless at least fifty (508) percent of its membership are residents of this Commonwealth, and any organization applying for any permit shall furnish a complete list of its current membership in order to permit the Board or Supervisors to ascertain the percentage of Virginia residents. The Board hereby delegates to the Commissioner of the Revenue the authority to waive the requirement to furnish its membership list in those circumstances where there appears substantial certainty the organization would meet this 508 teat. State law references-Similar provisions, Code of Virginia, 518.2-340.3(1-5). Sec. 4-114. Investigation prerequisite to issuance. A permit required by this division shall be granted only after a reasonable investigation has been conducted by the board of supervisors or its designated official. State law reference-Similar provisions, Code of Virginia, 518.2-340.2. ROANOKE COUNTY ATTORNEY'S OFFICE ~, ~~,. 772-2007 TO: R. Wayne Compton Commissioner of the FROM: Joseph B. Obenshain Senior Assistant Cou DATE: February 3, 1994 MEMORANDUM Revenue ,~ ~ ~ ! ~} ~ . p my ttorne a- SUBJECT: Blue Ridge Council for the Blind -Bingo permit S ~ You have requested this office to give you our opinion as to whether the Blue Ridge Council for the Blind ("Council") meets the requirements for an organization to qualify for a bingo/raffle permit under Sec. 4-113 (1) of the Roanoke County Code. Your office has indicated to us that the Council has been meeting for a number of years, certainly more than two, at the Lions Club Eye Bank building on Elm Avenue in the City of Roanoke. The Council wishes to obtain a bingo license to conduct such games at the Cave Spring Lions Club building on Colonial Avenue in the County of Roanoke. At one point this organization had indicated that they would be relocating their regular meeting place to the Cave Spring Lions Club building in the County but subsequently they have informed your office that they will continue to meet on Elm Avenue in the City. It is my opinion that the first sentence of subsection (1) of Section 4-113 enables this organization to qualify for a bingo permit or license. That sentence provides that an organization would qualify if they had both been in existence and met on a regular basis "in a coun , ,city or town adjacent to (Roanoke] county for a period of at least two (2) years immediately prior to making application for such permit." This language was added by the General Assembly in 1991 and subsequently adopted into the Roanoke County Code. The operative word here is "adjacent;" the intent seems clear to treat organizations which have met in a jurisdiction physically adjoining this County in the same manner as an organization which actually holds its meetings within the physical boundaries of the County. By way of contrast, the second sentence in this subsection refers to relocations from "another jurisdiction" which is a much broader category. Therefore, it is my conclusion that the Council can qualify for a bingo permit based upon the fact that it has met on a regular basis for at least two years in Roanoke City, a "city ...adjacent to this county." The Council would also qualify should they relocate their regular meeting place into the County but that is not a necessary precondition of qualifying for a bingo permit in this case. Should your office subsequently discover the facts to be different from what has been represented to you, you may have reason to re-examine their qualifications. JBO:wr v~- 5~ 3 BLUL 12IDGE COUNCIL OF THIS' BLIND, INC_ CITY OF ROANOKE BINGO FINANCIAL REPORT I.~OR `.['I-lE YEAR EN:~ED SEPTEMBER 30, 1993 AND INDEPENDENT AUDITOR`S REPORT -iC" ~ ~~~ CONTENTS ~~ INDEPENDENT AUDITOR'S REPORT 1 & 2 CI'.L'Y OF ROANOKE BINGO FINANCIAL REPORT 3 SCHEDULE OF OTHER GROSS RECEIPTS 4 SCHEDULE OF OTHER OPERATING COSTS 5 SCHEDULE OF USE OF PROCEEDS g NOTES TO FINANCIAL REPORT 7 ~' Bud d Crestar Bank Building ' Suite 1125 ~ m men P.O. Box 2224 Roanoke, VA 24009,x/ `~ Om ~ n (703)344-8585 ,~~ C P y Fax 342-7668 CERTIFIED PUBLIC ACCOUNTANTS INDRPRNDFNT AUDITOR'S REPORT TO THE BOARD OF DIRECTORS BLUE RIDGE COUNCIL OF TH)s BLIND, INC. We have audited the accompaziying City of Roanoke Bingo Financial Report - statutory basis of Blue Ridge Council of the Blind, Inc_, and the related schedules of other gross receipts, pf other operating costs and of use of proceeds for the year ended September 30, 1993_ This financial report and related schedules are the responsibility of the organizations management. Our responsibility is to express an opinion on this financial report and related schedules based on our audit_ We conducted our audit in accordance with generally accepted auditing standards_ Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement_ An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements_ An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation_ We believe that our audit provides a reasonable basis for our opinion. As described in Note 1, this financial report and related schedules were prepared in conformity with the accounting practices prescribed or permitted by Section 13.2-340.6 of the Code of Virginia and Section 21-71 of the Code of the City of Roanoke, which is a comprchen~ive basis of accounting other than generally accepted accounting principles_ In our opiriiori, the financial report and related schedules referred to above present fairly, in all material respects, Member American Institute of Certi~ied Public Accountants Virginia Society of.Certified Public Accountants "~~- / +,~ ''~ ,~ beginning cash, receipts, operating cost, use of proceeds, and ending cash; that the proceeds have beers used for those c~iaritable purposes for which the organization is specifically organized; and that the gross receipts have been used in accordance with the Code of Virginia and t2~e Code of the City of Roanoke, on the basis of accounting described in Note 1_ This report is intended solely for the information and use of the board of directors of Blue Ridge Council of the Blind, Inc_ and for filing with the City of Roanoke and should not be used for arty other purpose _ ~ u DDS Fl ~nm ~'~v ~ Cvr~ r'~~Y Roanoke, Virginia November 24, 1993 2 CITY OF ROANOKE BINGO FINANCIAL REPORT •NAME bF ORGANIZATION: B UE RIDGF COUNCIL OF TIIF BLIND, INC ADDRESS: p,0, BOX 4506, ROANOKE, VIRGINIA 24015 ADDRESS WHERE BINGO IS HELD: 3371 SHENANOOAH AVENUE, ROANOKE, VIRGINIA 2401 7 PERSON PREPARING REPORT: REID W. AMMEN, CPA DAYTIME TELEPHONE ~: 344-8585 4. Admission iRegular and EYtra Cards) 5 4 0 6 3 8 3. 0 0 5. Instant Bingo Sales S 2 7 3, 9 9 3. 0 0 6. Miscellaneous Sales (Excluding Food & Beverages) Explain: FLOORWORKER, WTA S 1 21 , 1 71 , 00 7. Other - Explain: S 4 , 6 6 9.71 8. Cash Differences S .. '9 :TOTAL ::. .. '; ,, ..: .:, .. ; . ;: 806 2T6..7<1' . 10 TOTAL CASH AVAILABLE 59,970 97 :; ,.; III. OPERATING COSTS (EXCLUDING FOOD ANDjBEVERAGES),` 1 1. Bingo Supplies S . ~ 2 2 , 8 21 .6 2. 12. Instant Bingo Supplies S 10,868.00 13. Other Supplies & Equipment - Explain: 14. Permit Fee 15. Prizes Awarded 16. Jackpot Awards 17. Instant Bingo Awards 18. Rent 19. Audit Fee 20. Other (Attach Detailed Explanation) 21. Cash Differences ;; ~22. .:, .,, T.OTAL : 23. ~: USE OF PROCEEDS (Attach Detailed Schedule) .: : - (D) : 24~. -TOTAL EXPENDk:TURES::; ~. > 25. ENDING BANK BALANCE FROM BINGO '' (E) 26. ENDING BANK BALANCE FROM BINGO RESTRICTED (F) 27 ` CASH ON HAND ..:.. ::.:.:.: ;;>:.:::.. 28.TOTAL CASH ACCOUNTED FOR The notes to financial report is an integral part of this report. 3 .,+ S S 200.00 S 315,199.50 S 1 01 , ~AI3 _ nn S 192,416.00 S 102,000.00 $ 14,629.22 S 41,482.84 S 183.61 $ 24,964 S S $ 859,970.97 7 ,, BLUTs RIDGP.S COUNCIL OF THE BLIND, INC_ SCHEDULE OF O~`HER GROSS RECEIPTS FOR 7.'HE YL'AF2 ENDED SEPTEMBER 30 , 1993 Bad checks collected Bad check fees Interest income The notes to financial repox•t is an inteEral part of this schedule. $ 4,435.00 30.00 $ 4,669.71 4 ~r~;~~~~~~ ~~~,~~c~ 4 -~1~ e Y>~~..~ ~~e BLUE RIDGE COUNCIL Or THE BLIND, INC_ SCHEDULE OF OTHER OPERATING COSTS l~ OR '1'HI YEAR ENDED SEP'T'EMBER 30 , 1993 Wages and payroll taxes ~ ~~~~__ ~ 1 t~1 ~~~ ~ i Y1 ~ Y1C i #k Advertising SAC' ~ i ~~ S Bad Checks Bank fees Other supplies Accounting fees Consulting fees _ ~ ~ti ~ Government fees ~//~~ l./ (Y ~~ ~ ~~N -~C; ~ ~ ~~'~'~ ~ti~,~~ a ~'b~ ~~,V1~ (U C C; - kx_ vn~ ~ ~~1~ ~ ~~~ c>~-~navl ~ zRTi ~.~ $ 21,753.44 4,783.83 4,865.00 813.53 1,364.04 4,453.00 3,000.00 450.00 $ 41,482=84 ~~ -~ ~ ~ t~ ~` ~ N C~~ R-~~ e c n S i~L r S~C ~ ~~ ~~~ l Y1~ ~~ ~ aY'~~' S ~~rZ 11 ~~ ~.~~ -- ~ ~C~i ~ ~ ~-~.~ _ ~ 1 Lt~ v~ti~c ~~. _ ~~ ~~~t~~j~ ~ L~ ~~ ~~~~C- ~A Y~ ~ L ~ ~" l a ~~~ S C~~ C ~~ ~~ ~- ~~ ~-~ U ~'L ~ i~; e F- ~ N_ The notes to financial report is an integral '.fix, ~"=-Y ~` `~~~'l~ part of this schedule_ -,~ CJ 5 ~ ~i~~-evt~ ~~y ~`r1 k ~;.ul \ 1~--~1c~ i ~ ~ Y ~`~-~ ~. A u~ A tz ~ S ti/ BLUE RIDGE COUNCIL OF THE BLIND, INC_ SCHEDULE OF. USE OF PROCEEDS FOR THE YEAR ENDED SEPTEMBER 30, 1993 Cash contribution to Penn Forest- Elementary School $ 500.00 playground 10-7-92 Cash contribution to Voice of the Blue Ridge 11-23-93 L~~350~ 0 . 0 Cash contribution to Roanoke County Parks & Recreation 100.00 12-12-93 Expenses for special event for the blind 1-30-93 123.49 Cash contribution to Voice of the Blue Ridge 1-23-93 ~'`~~~ 5,000.00 Cash contribution to Roanoke Alliance for the Visually 500.00 Enabled 1-23-93 Cash contribution to Roanoke Blind Bowlers 3-6-93 ~'`~~~ U~5,000.00 Purchase DVS Home Videos for Roanoke Valley Library 760.98 System 3-9-93 Cash contribution to Council of Families with Vision~1~, 12,000.00 Impairment 3-22-93 Purchase fax machine for Roanoke Alliance for the 379.19 Visually Enabled 9-10-93~ - Expenses for Coalition for the Blind picnic 8-28-93 250 8g _ ~ $ 24,964.55 1'r~~,;: ,fit ~- ~~;~cl. ~, IZYcr>,~~; d ~? 1~~, ti~ ~~>,~ ~l~ ~(~ The notes to financial report is an integral part of this achedule_ 6 S-3 BLUE RIDGE COUNCIL OF THE BLIND, INC_ NOTES TO FINANCIAL REPORT FOR 'i'HE YEAR ENDED SEPTEMBER 30, 1993 NOTE 1_ ACCOUNTING POLICTES Blue Ridge Council of the Blind, Inc_ is a nonstock corporation formed April 28, 1993 to promote the educational, economic, cultural and social welfare of blind and visually impaired residents of southwest Vir~;inia_ The organizations application for tax-exciupt; utatuL under Section 501(c)(3) of the Internal Revenue Code i:s pending. The organization formerly operated as are unincorporated branch of the Central Virginia Council of the II1 iiid _ ~---- _-~. _ Cti% ~ ~ ~, , The financial report and related schedules were prepared on the basis of cash receipts and cash disbursements, which is the statutory basis prescribed by Section 18.2-340.6 of the Code of Virginia and Section 21-71 of the Code of t;he City of Roanoke_ Restricted funds represent resources available for the charitable '~ purposes for which the organization was formed_ ti ~ NOTE 2. OPERATING LEASE x ~~ The 'organization leases its bingo facilities and equipment for $1000.00 per day of use under an operating lease which expires December 31, 1993_ 7 Blue Ridge Council of the Blind, Inc. r,~ Bingo Application Notes Office Location Blue Ridge Council of the Blind is a volunteer organization without formal offices at this point. The organization rented a box at the Grandin Road post office about one year ago to simplify the matter of receiving and distributing mail within the membership. The president at that time, Debra Helms, lived near that post office, and several other officers with keys could also access mail without disturbing other members. The organization uses the post office box as a formal address for letterhead and mailing purposes only. The organization has chosen to meet at the Lions Eye Bank on Elm Avenue because of the central location and because of the long connection between the Lions, Blue Ridge Council and services for the blind. The Lions permit BRCB to use the building one Saturday each month, so that members may conduct their meetings at a site convenient to public transportation and other necessary services. The membership of the Blue Ridge Council of the Blind draws from all areas of Roanoke, Roanoke County, Salem and Vinton, as well as other areas of Southwest Virginia as distant as Pulaski. The Council considers itself a regional group in its membership as well as its contribution history. The group has helped with group and individual projects at Penn Forest Elementary School, Fishburn Park Elementary School and many other sites. ,. Section 501(c)(3) Status The Central Virginia Council of the Blind has operated for many years in Richmond, and the organization has tried to serve western Virginia through informal methods. In 1991, several individuals in Roanoke asked the Central Council to help form a chapter in this area, and the Central Council agreed. The Central Council was and is a member of the state organization, the Old Dominion Council of the Blind, as well as the national group, the American Council of the Blind, and they agreed that Roanoke needed a local group to meet the needs of the many visually impaired citizens of Southwest Virginia. During the past three years, the Blue Ridge Council has begun the lengthy process of incorporation and tax-exempt status. The organization received corporate status in the state of Virginia this past year, but the tax-exempt status determination still rests with the Internal Revenue Service. r !~ The Central Virginia Council is an identical organization, ands their materials were submitted by the Blue Ridge Council in the request for Section 501(c}(3) status. The membership feels the determination is rather certain, but they do not have a final ruling at this point. For many activities, and because of their lingering relationship with the Central Virginia Council, they have referred inquiries to that organization. If the County of Roanoke should need copies of the application form or the rulings issued on behalf of Central Virginia Council, the Blue Ridge Council will furnish those materials on request. A-3894-S.c ACTION NO. ITEM NUMBER ~,/ ""~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Request for Approval of a Raffle Permit from the Roanoke Valley Student Trouble Center, Inc., Trading as TRUST COUNTY ADMINISTRATOR'S COMMENTS: ~~-rzvsr~e ~s4 SUMMARY OF INFORMATION: The Roanoke Valley Student Trouble Center, Inc., trading as TRUST, has requested a permit to hold a raffle in Roanoke County on April 24, 1994. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Roanoke Valley Student Trouble Center, Inc., trading as TRUST, be approved. SUBMITTED BY: APPROVED BY: A~ Mary H. llen Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------- Approved (~ Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harr (` Tjrkonc VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Bingo/Raffle File r RAFFLE PERMIT APPLICATION ~_y Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The.Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization The Roanoke Valley Student Trouble Center, ra ing as Mailing Address Box 2826 City, State, Zip Code Roanoke, Va. 24001-2826 When was the organization founded? 1970 Inc. Purpose and Type of Organization Non-profit 24-hour crisis intervention center and emergency shelter staffed by volunteers. Has the organization been in existence in Roanoke County for two continuous years? YES NO X Is the organization non-profit? YES x NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Yes Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? Yes COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 P.O. i r Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to ,,,... , § 18.2-340.13 of the Code of Virginia) , partnership, or corporation ,,,~ of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? Yes DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value Enrollment in Richard Petty's NASCAR Driving School $2,000 DATE OF RAFFLE April 24, 1994 If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Permit for a one time event. Will start selling raffles as soon as permit is issued through April 24. Specific location where Raffle drawing is to be conducted? Tanglewood Mall 3TE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5$) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. The only expenses involved will b~ permit fee and raffle ticket printing costs. Estimated overhead $75 - $100. The rest of proceeds will go toward operation of TRUST's programs: Crisis hotline, emergency shelter, Travelers Aid, Teenline and educational outreach. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a x Officers of the Organization: President: Catherine Griffin Phone: 9F~~_nnl~ ~-~ Address: 5241 Lakeland Drive W Roan~kP~ ya ~4n1R Vice President:_Donnovan yrn,ng Phone: ~R~_4~~ 4 Address: P.Q. Rox 1784.7 Rnannko' Va ~4n7~ Secretary: ,1n~;P ~anlan Phone: 981-7965 Address: 127 McClanahan Street Suite 305 Roanoke, Va. 24014 Treasurer: Ed Hall Phone:982-0011 Address: 1997 First~Union Bank Bldg. Roanoke, Va. 24011 Member authorized to be responsible for Raffle operations: Name: Stuart Israel Home Address 2945 Brughs Mill Rd. Fincastle, Va. 24090 Phone 992-5272 Bus Phone 776-3550 Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Stuart Israel Home Address 2945 Brughs Mill Rd Fincastle, va. 24090 Phone 992-52~~ Bus Phone 776-3550 Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Yes Has your organization attached a check for the annual permit fee in the amount of $25.00 p8yable to the County of Roanoke?Yes IF ALL QIIESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COIVIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 i THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: ~ I hereby swear or affirm under the penalties of perjury as set ~'~ forth in §18.2 of the Code of Virginia, that all of the above ` statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 et. sec. of the Code of Virginia and Section 4-86 et. sect. of the Roanoke County Code. NOTARIZATION Signed by: ~u-~,s~tiua ~ ,~ ~.,~ ~~-~.;-~, Name Title Home Addres Subscribed and sworn before me, this ~~~ day of ~~• 199 ~ in the 1:o~t~~City of ~Ok.^iol~e Virginia. '~~ ~ My commission expires: ~ ~ 1987 ota Publi - NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. _ Date Commis oner of a Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 A-3894-S.d ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Acknowledgement of Acceptance of 0.23 Miles of Orlando Avenue, 0.16 Miles of Orlando Court, 0.08 Miles of Samantha Circle and 0.12 Miles of Bolejack Boulevards into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective February 15, 1994. Plantation Gardens 0.23 Miles of Orlando Avenue (Route 1859) 0.16 Miles of Orlando Court (Route 1973) 0.08 Miles of Samantha Circle (Route 1974) 0.12 Miles of Bolejack Boulevard (Route 1859) SUBMITTED BY: APPR,~OVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- Approved (X ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens VOTE No Yes Abs Eddy x Kohinke x Johnson x Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections dp GBWI® /~ I~~~~ lam{/ /~"~ O ftgymgR ~ ; DEPARTMENT OFTRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 15 , 1994 Secondary System Additions Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated January 11, 1994, the following additions to the Secondary System of Roanoke County are hereby approved, effective February 15, 1994. ADDITIONS LENGTH PLANTATION GARDENS Route 1859 (Orlando Avenue) - From Route 115 to 0.23 mile East Route 115 0.23 Mi Route 1973 (Orlando Court) - From Route 1859 to 0.16 mile South- east Route 1859 0.16 Mi Route 1974 (Samantha Circle) - From Route 1859 to 0.08 mile North- west Route 1859 0.08 Mi Route 1975 (Bolejack Boulevard) - From 0.07 mile North Route 1859 to 0.05 mile South Route 1859 0.12 Mi Sincerely, ~~ ~. 1~~~ Ray 9. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY ~ °i ACTION NO. A-3894-5.e ITEM NO. `•/ '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Authorization to Approve Sub-Lease of a Portion of the Back Creek Volunteer Fire Company Property COUNTY ADMINISTRATOR'S COMMENTS: The lease agreement, as it is currently written, must be brought back to the Board for any changes. I would like to ask for your consideration for a change in the agreement to authorize the County Administrator to be the authorized representative of the Board in all matters concerning this lease. EXECUTIVE SUNII~SARY This is a request to authorize the County Administrator to approve and execute a sub-lease for the house located behind the Back Creek Volunteer Fire Station. BACKGROUND• By ordinance #41393-5 adopted on April 13, 1993, the Board of Supervisors authorized the lease of a portion of the Back Creek Volunteer Fire Company property, namely, the house located behind the fire station. This action was taken upon the request of the volunteer fire company. The initial lease term was for 14 months, expiring October 31, 1994. The lease amount is $475.00 per month: $75.00 per month in cash and the balance to be paid by in-kind repairs to the house. SUMMARY OF INFORMATION: The tenant has now requested the opportunity to sub-lease this house for the balance of the lease term. Representatives of the volunteer fire company have inspected the premises and are very pleased with the quality, nature, and extent of the repairs completed by the tenant. Although several "punch-list" items remain to be completed by the tenant, the officers of the volunteer fire company are recommending that the Board favorably consider approval of a sub- lease. Since the Board has previously approved this lease by 1 S-b ordinance, and this sub-lease shall not alter any of the key provisions of this lease, the County Attorney recommends that the Board may authorize the County Administrator to approve and execute a sub-lease for this property. This authorization can be accomplished by adoption of this recommendation on the Consent Agenda. If any member of the Board objects to this action, this item will be withdrawn from the Consent Agenda and placed upon the New Business agenda for Board consideration. FISCAL IMPACTS• Rent proceeds shall be paid to the Back Creek Volunteer Fire Company in accordance with the lease terms, and the existing structure shall be repaired and improved. STAFF RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to approve and execute a sub-lease for this property, upon form approved by the County Attorney. Respectfully submitted, r~~~ Y V ` Paul M. Mahoney County Attorney Action Approved (~ Denied ( ) Received ( ) Referred to agenda\reales[\backcrklse MOtlOn by Ha rr~ C _ N i t-kPn G cc: File Paul M. Mahoney, County Attorney T. C. Fuqua, Chief, Fire & Rescue Vote No Yes Abs Eddy x Johnson x Kohinke x Nickens x Minnix x 2 A-3894-S.f ACTION NO. ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Request for Approval of a Raffle Permit and 50/50 Raffle Permit for Calendar Year 1994 from the Roanoke County School Food Service Chapter COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION The Roanoke County School Food Service Chapter has requested a permit to hold a raffle in Roanoke County on May 6, 1994, and 50/50 raffles for calendar year 1994 on the dates listed in the application. The Commissioner of Revenue requested an opinion from the County Attorney's office as to whether applicants that have not obtained tax exempt status under the Internal Revenue Code §501(C)(3) could be granted a raffle permit. Attached is the opinion from Vickie L. Huffman, Assistant County Attorney, which states that an applicant can qualify for a permit as a "non-profit organization" even though tax exempt status has not been obtained. After further review, the Commissioner of Revenue recommends that the application be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION• It is recommended that the application for a Raffle Permit and 50/50 Raffle Permit for calendar year 1994 from the Roanoke County School Food Service Chapter be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Clerk to the Board ~C~/~. Elmer C Hodge County Administrator ~+ `°~ ~~ --------------------------------------------------------------- ACTION VOTE Approved ( ~ Motion by: Narr~ C' _ Ni [~kF+n c No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION y~ Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of as application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization /~C~AhC/<~ (®~~,`,~ ,~erloo~ ~oc~,~ 5~,~~iF~ ~~i•gpf~,~'. Mailing Address ~~~,~ C'oCLei~~ ,4li~. City, State, Zip Code ,..~gLe'r•, ,//, m?N~.j°3 When was the organization founded? i y YC Purpose and Type of Organization ~',eUfcs~ior~,~L ~I,~otvf~ d~°~~c ~a~d.~~,~;~~/c.e sf/~~~J.s ~~¢' ~~c' -C~.9~,G-~~ ~ou<7f~ .scloots..~f°~,'~rr~~c Has the organization been in existence in Roanoke County for two continuous years? YES~_ NO Is the organization non-profit? YES_~ NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. secy. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ;`~~; Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records a're subject to audit by the Commissioner of the Revenue? .;,v ~; COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 •Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizinq,,,~. managing, or conducting Raffles ? ~; c s ..~-"~ DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value /St p,~i 2 ~ i 04•P~c~ ~S~iLeK= r~ ~C 'f7rKe~ (.~t~t .~ e c e: ~~ tj e s,~rr ~ ~rn~,uhf DATE OF RAFFLE _~~~/ . ~ - /~~~ If this application is for an ANNUAL RAFFLE dates raffles will.. bey held. ~.$•~P o~linvG, ~~ i1 /n.9i~•~°6r a ~ /h.9~/ d cr - ~O PERMIT, list below all Specific location where Raffle drawinq•is to be conducted? if=A~'f'Lt WtG.G be c:nr,e~ue,~e../ ~~ /~p.~dd~.s«/G Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~g e a /~ ~~Ac'h r~~) COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CO1~IIVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 a The proceeds will be used to make a contribution to the Helen G. Ward Scholarship Fund, this is a Virginia School Food Service Association education scholarship. The amount of the scholarship is $1,500.00 and it is awarded each year to one or more qualified applicants. The chapter also makes a contribution to the Special Olympics from the proceeds. A part of the proceeds will be used for the professional development of the Roanoke County School Food Services staff and training to make them more aware of the nutritional needs of the students. We would like to clear about $1000.00 on the raffle and the 50/50. Officers of the Organization: President : ~~c/<c ~~,J,~~r~/s Phone : ~~ > ~ ~~/f~ Address: f~ 3 Ue2. ~k~~h ~'•~~~ OZ c~ .C3~n ~ ~/.~ /~ o?~DSf c~ J~ / Vice President: ~I/)~i~ ~ jr~;,~, Phone •__ _ ; _ , Address: ~D ! /),g~el.~~vr/ /.~U~ ,. ~,~L P~~ ~~ ~ 5~/J'-3 Secretary : ~ ~jo l9c% ~,~ ~~~,iJ yi Phone : ,S~l5l • ~ S - ~ y Address : ,~~ / ~OX i rjr,/, ~'~ t9Gco%,,g ~~ c~R/ y ~'G' Treasurer : _ ~~ r~~ n ~/ ~rZ.~ ~t Phone : S'~Ga - /c/O y Address:~:S '~o CvOU~ .~~. /~ GU. /r~ .9`td/lam /,/~ - ~5ldd~ Member a/u~,thori//zed to be responsible for Raffle operations: Name : l_!6~~E.'+~/J,/~ ~P~'~Zr•l G Home Address GG~a7/~ f~~C~ r'~,~~~.c ~np~~Jc~ f Cdr. ~~40 Phone ~~~-/y/O Bus Phone ~~~- ~s~~ Member responsible for filing financial report required by the code if your organization ceases to exist: Name : /~jl'i~~~i~ ~.e/zrLG Home Address ~/3 ~ie/C C"j,~ r~~c ~ O,~r/1a,ti ~~,q . o? f/D/ j Phone ~(~-/cf/4 Bus Phone ~~- ~'S',~e1 Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? i/~~ Has your organization . attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~S IF ALL QOESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: .r.A- r"j . ,.~ ~. I hereby swear or affirm under the penalties of perjury as set forth fn §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 e sect. of the Code of Virginia and Section 4-86 et. sect. of the Roanoke County Code. Signed by: ~~ ~ ~~ Name Title 'r~ Home Address ,~~,~; Subscribed and sworn before me, this ~ / day of ,Q~~~.~, 19 %~ in the County.~.~i~~ of ~;n~~,~%~ , Virginia. /AJ~~~.i: ) . ~ ~~~,~ My commission expires: 19 Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Comm1 sinner of a Re enue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIltGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 ROANOKE COUNTY ATTORNEY'S OFFICE '~' 772-2007 MEMORANDUM TO: R. Wayne Compton Commissioner of Revenue Attn: Nancy Horn FROM: Vickie L. Huffman Assistant County Attorney SUBJECT: Roanoke County School Food Service Chapter -- Raffle Permit Application DATE: March 3, 1994 You have requested an opinion from this office as to whether the above-referenced organization qualifies for issuance of a raffle permit pursuant to Va. Code §18.2-340.1, et sec .., and Roanoke County Code §4-86, et sec .., since it has not obtained tax exempt status under Internal Revenue Code §501(C)(3). The original application is being returned to you herewith. Reference is made to §18.2-340.3 of the Code of Virginia, and the corresponding Roanoke County Code §4-113, which specify the qualifications necessary for issuance of a permit to an applicant. As stated in previous opinions from this office, there is no statutory requirement that an organization be tax exempt under Internal Revenue Code §501(3)(c) in order to be approved for a permit, except "an organization whose gross receipts from all bingo operations exceed or can be expected to exceed $75,000 in any calendar year". See Va. Code §340.3.4. There are two additional provisions in the Code where qualification as a tax-exempt organization under I.R.C. §501(c) has special significance, but neither appears to be applicable to the Roanoke County School Food Service Chapter. See §18.2-340.9.D. and §18.2-340.9.G. The Board of Supervisors, or its designated official, must make a factual determination whether a permit applicant is organized and operated in accordance with the Code requirements. Va. Code §18.2-340.3.3 requires that "[t]he organization shall be operated and shall always have been operated in the past as a n>z#ac'a~ and F.::::..:::::::::..g ::::::::.:::::::::::::::. .::::........................................................ shall have been in existence as a i~'ot?<ai~ ":``iatr~ fora eriod of at least two ears :;;;:.;:~;:.::.;:.;:.;:.;:.;:.;;:.;:..;;:;.::;;;:::::.. P Y ::............ immediately prior to seeking a permit ..." (emphasis added). Assuming the organization would otherwise qualify under the Code, the relevant inquiry as it relates to your question Memo to R. Wayne Compton Attn: Nancy Horn March 3, 1994 Page Two ~J is whether the organization is anon-profit organization, rather than whether it has tax- exempt status. An organization, for purposes of the bingo and raffle provisions, is statutorily defined. The applicant organization must exist and operate within this code definition. Va. Code §18.2-340.1.1 and Roanoke County Code §4-86 provide as follows: 1. "Organization" means any one of the following: (a) A voluntary fire department or rescue squad or auxiliary unit thereof which has been recognized by an ordinance or resolution of the political subdivision where the voluntary fire department or rescue squad is located as being a part of the safety program of such political subdivision. (b) An organization operated exclusively for religious, charitable, community or educational purposes; an association of war veterans or auxiliary units thereof organized in the United States, or a fraternal association operating under the lodge system. The "organization" must also be a nonprofit organization. "Nonprofit" is not defined in the Code. However, a "non-profit" organization is, generally speaking, one which is organized and operated for purposes other than generating a profit; no part of its net earnings are used for, or inure to the benefit of, any private shareholder, partner, member, or individual, as opposed to a "profit" organization, which makes distribution of all or a portion of its net income (such as payment of dividends) to shareholders or membership. See I.R.C. §501. There is substantial correlation between the requirements for tax exempt status under I.R.C. §501(3)(c) and the bingo and raffle permit requirements for a nonprofit organization. For example, a §501(3)(c) organization should qualify, from a practical standpoint, as a non- profit organization operated exclusively for religious, charitable, community or educational purposes. Tax-exempt status may therefore be considered as evidence that an applicant meets the "nonprofit organization" qualification for issuance of a bingo or raffle permit. Please note, however, that it is neither determinative nor exclusive. An applicant can qualify for a permit as a "non-profit organization", even though tax- exempt status has not been obtained. It is therefore advisable to check each applicant individually for compliance with the requirements for issuance of a bingo or raffle permit, regardless of tax-exempt status. Further investigation into the organization's purposes, goals, and operations may be necessary to make a determination. See Roanoke County Code §4- 114. Memo to R. Wayne Compton Attn: Nancy Horn March 3, 1994 Page Three .,..) "" Investigation might include obtaining and reviewing copies of the organization's articles of incorporation, by-laws, rules and regulations, audit reports, financial records, and/or any other organizational documentation that would provide additional or substantiating information on the organization's purposes, goals, structure, and operations. Additional information might be obtained from the officers or representatives of the applicant. The analysis set forth above will hopefully be of some assistance to your office in reviewing all permit applications and making a determination whether an applicant is a qualifying "nonprofit organization". Regarding the Roanoke County School Food Service Chapter, a factual determination must be made whether this organization is: (1) an organization that operates exclusively for religious, charitable, community or educational purposes (since this appears to be the only section of the definition that would apply; and (2) an organization that is "not-for-profit." The answer to both inquiries must be in the affirmative for the applicant to qualify. The School Food Service Chapter's application indicates that it operates for educational purposes, and that it is a nonprofit organization (even though it does not have §501(3)(c) tax-exempt status). You may wish to obtain additional information or substantiating documentation of these facts, particularly if you are unfamiliar with this organization or its operations. You may also want to clarify, through investigation, that the organization's operations are exclusively for the qualifying purposes. Lastly, you will need to review the application for compliance with all other state and county code requirements, as I have addressed this strictly from the standpoint of the inquiry received from your office. Please let me know if you should need anything further. m-! COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE of General Amount Fund Expenditures Beginning Balance at $6,936 009 Original July 1, 1993 (Audited) , 1993-94 Budget Addition to reserve 80,668 August 24, 1993 VDOT Revenue Sharing Match 25 000 ( ) October 26, 1993 Purchase of ladder truck (203,733) January 3, 1994 IDA -acquire 15 acres from Friendship Manor (272,500) January 11, 1994 IDA donation -balance of land acquisition from Friendship Manor and water line installation (190,000) January 11, 1994 IDA donation -Jack Smith Park land acquisition (99,189) January 25, 1994 Purchase of 2 Knuckle Boo ms (132,600) January 25, 1994 General Services Supplemental Allocation 400 000 Balance at March 8, 1994 $5 6~ ° 7.4 /° Submitted By ~~ ~.~ Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the Ge Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). neral Fund ~n-~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1993 $136,635 (Audited) July 13, 1993 Northside High School Ball Fields (62,000) January 25, 1994 Environmental Assessment Work - Pinkard Court 2 600 Balance as of March 8, 1994 72 035 Submitted by ^i(.cc/hru ~. ~~ Diane D. Hyatt Director of Finance rn-3 COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1993 $100,000 July 13, 1993 Clerk of Circuit Court New Position (26,400) October 26, 1993 Codification of County Code February 22, 1994 Fire and Rescue vehicle repalcement study Balance as of March 8, 1994 Submitted by Diane D. Hyatt Director of Finance (6,500) 12 500 54 600 /~/~ / / ~'"r PAGE i OF 4 ACTION NO- ITEM NUMBER ~JT,~ MEETING OF THE BOARD OF ~p~ISORS OF ROANOKE AT A ROANOKE ~tJN~ p,DMINISTRp,TION CENTER COUN'TY- VIRGINIA HELD AT THE March 8, 1994. MATING DATE: t of the Treasurer's Accountability Per p,~NDA ITEMS: Statemen as of December 31, 1993. Investments and Portfolio Policy, COUN'T'Y ADMINISTRA`T'OR' S COMTv~1TS SUMMARY OF INFORMATION: BANKERS A~pTANCE: CENTRAL FIDELITY FERGUSON-ANDREWS SCO'T'T & STRINGFELL+Oi^1 SIGNET WHEAT 1ST 1,994,916.67 997,534.44 997,588.89 997,341.67 1,994,994.45 6,982,376.12 CERTIFICATE OF DEPOSITS: 1,009,536.37 CENTRAL FIDELI'T'Y 1,009,331.50 FIRST NATIONAL' 1,012,179.90 SIGNET 100,000.00 3,131,047.77 SOUTHWEST VIRGINIA SAVINGS & THAN COMM~ICAL PAPA= 1,546,623.18 CRAIGIE 2,992,227.22 NATIONS 1,994,847.22 SCOTT & S~I'RINGFE~ TH-BARNEY-Sf~'.ARSON 997 , 250.00 997,422.22 8,528,369.84 SE WHEAT 1ST ~D~p,T, CREDIT : 997 , 581.11 997 , 581.11 SMITH-BARNEY-SHEA~ON LpCAL GOVT INVESTI~N'T ~L' ND 500,178.77 73 180 45 8,045,359.50 FU GENERAL . , 7,5 RESOURCE AU`T'HORITY gEpURCHASE AGREEM~~= 2,144,328.82 328.82 463 3 CENTRAL FIDELITY 1,319,000.00 , • FIRS'T' VIRGINIA SAVINGS: 3,158.35 271.66 5 8,430,01 NATIONS , -------------- DOMINION - 31,156,493.17 TOTAL m-y PAGE 2 OF 4 ACTION N0. ITEM NUMBER OF SUPERVISORS OF ROANOKE ~ A ~ULAR ~rING OF 'I'[~ ~~ p,DMINISTRATION CENTER COUNTY, VIRGINIA i-~LD AT THE ROANOKE COUNTY March 8, 1994. SING DATE: Statement of the Treasurer's Accountab994tY Per AGENDA ITEMS = as of January Investments and Portfolio Policy, ~~~y ppMINISTRA'IOR' S COTS SUMMARY OF INFORMATION: BANDS ACCEPTANCE: CENTRAL FIDELITY FERGUSON-ANDREGvS NATIONS SIGNET WHEAT 1ST 997,573.33 997,535.00 1,995,585.55 1,995,255.56 1,994,986.67 7,980,936.11 CERTIFICATE OF DEPOSITS: 1,013,589.94 C~g~, FIDELITY 1,011,699.83 FIRST Np,TIONAL 1,014,710.35 SIGNET 100,000.00 3,140,000.12 SOUTfiWEST VIRGINIA SAVINGS & ~~ Cp~ERICAI, PAPER: 997 , 500.00 FERGUSON-ANDREWS 997,518.89 NATIONS 997,575.28 SCOTT & S°I'RINGFELLOW TH-Bp,RNEY-S~p,RSON 997,462.50 997,422.22 4,987,478.89 SMI SEAT 1S'T ~~ FEDERAL CRED 997,526.94 997,526.94 SMITH-Bp,RNEY-SgEp,RSON ~p,L GOV'T INVESTMENT pppL. 504,521.90 2 060,919.62 8 GENERAL FUND 7,556,397.7 , RESOURCE AUTHORITY REPURCHASE AGREEMENT: 2,003,487.08 ~~Rp,T, FIDELI`T'Y FIRST VIRGINIA 3 , 688 , 000.00 408,663.32 6,100,150.40 SIGNET SAVINGS: 3,165.03 303.25 5 8,468.28 Np,TIONS , -------------- pOMINION - 31,275,480.36 TOTAL m-~ PAGE 3 OF 4 ACTION N0. ITEM NUl"IBER AT A REGULAR MEETING OF THE BOARD OF SUPERNISTRATOION CENTER CO~y, VIRGINIA HELD AT 'T'om ROANOKE CDU~ P'~ MEETING DATE: March 8, 1994. p,GENDA ITEMS: Statement of the Trassof2February 28,b1994y ~r Investments and Portfolio Policy, CO~y ADMINISTRATOR'S ~S~ SCIMMARY OF INFORMATION BANKERS ACCEPTANCE= CENTRAL FIDELITY CRAIGIE FERGUSON-ANDREWS SIGNET WHEAT 1ST 997,588.89 997,433.33 997,371.11 2,992,886.11 997,487.50 6,982,766.94 CER'T'IFICATE OF DEPOSITS: 1,016,164.74 CENTRAL, FIDELITY 1,000,000.00 NATIONS 1,017,247.13 SIGNET 100,000.00 3,133,411.87 SOUTHWEST VIRGINIA SAVINGS & IRAN COMMERICAL PAPER: 1,995,484.44 NATIONS 997,658.89 SCOTT & STRINGFE~~ 997,543.06 SMITH-BARNEY-SHEARSON 997,708.33 4,988,394.72 WHEAT 1ST ~FRAT CREDIT: 997,266.67 850.00 994 3 1 NATIONS SMITH-BARNEY-SHEARSON , , 997,583.3 LOCAL GOVT INVES'T'MENT p0pL: ND 2,505,919.22 389.10 076 10 GENERAL FU , , 7,570,469.88 RESOURCE AUTHORITY REPURCHASE AGREEMENTS 2,008,328.84 CENTRAL, FIDELITY FIRST VIRGINIA 4,529,000.00 160,963.17 6,698,292.01 SIGNE'T' SAVINGS: 3,171.51 NATIONS 5,328,50 8,501.01 DOMINION --------------- 33,882,605.65 To~rAL Page 4 of 4 ACTION NO ITEM NUMBER AT A REGULAR MF~E'I'I ~ ~ 0~ ~U~SADMINISTRATION~CENTER CO(~I'Y, VIRGINIA HELD AT MEE`T'ING DATE: March 8, 1994. p,GENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of December 31, 1993 through February 28, 1994. STAFF C. Anderson Treasurer ACTION Approved ( )Motion by: Denied ( ) Received ( ) Referred ( ) To ( Approved by: Elmer C. Hodge aunty Administrator Eddy Johnson Kohnike Minnix Nickens VOTE ~ Yes Abs m-y ~- / M E M O R A N D U M To: Chairman and Members of th Board of Supervisors From : Elmer C . Hodge ,yt,..,r ~ ~~~ Date: March 4 v 1994 Subject: Six-year and Revenue-Sharing Plan Attached for your consideration are staff evaluati recommendations for road Secondary Road Plan and nextrojects to on and accompanying the first time that we have consider be Included in the Six-year year s Revenue-Sharing Program. This is and we believe it will ed both of these at the same time, Roanoke County~s road needsrovide a more comprehensive a sessions and public hearings for each of nth sea ate eld separate work Requests for road improvements have been received gorses. from each of you, from staff throughout the request has been evaluated b citizens, and VDOT Year say that I am becomin Y our Engineering staff and VDOT• Every our roads and the diffi ult asingly concerned about the inade uacmust to the small amount of fundinf making si q y of State, g that we receiveneach rovements, The staff report due next year has increased from nts out that our Secondar Year from the is much appreciated $2.4 million to Y allocation for it is still insufficient•to meet n. While this and future expansion. Because of the extreme weat this winter, there will be her werexperienced repairs. a need for additional maintenance and you will note that we have not allocated Six-Year Projects as we have in the that we allocate as much money as VDOT and our staff naretrecomn-ending are approved by the Board to p°ssible to Numbered Projects that suggesting that Incidental Projects beefunded throu Sharin g faster, and we are a g program. In doing so, we are assumin gh the Revenue- ppropriate up to $500,000 of General Fund monehat you are willing to budget process. We are not Y for this Burin budget to advise Yet far enough alon g the have to be one of our hi hest meeting needs but we believe that9roads g priorities this I would like to bring to Year. your attention several significant Included in the staff report. The first is the also to Hollins Road for improvements needed to carr projects traffic that will be cation of $675,000 been on generated b Y the additional truck the Six-Year Plan Y Hanover Direct. expended almost for at least eight Hollins Road has time. Our agreement with Hanovernalrin Years and we have over several g and survey work during that years, but the volume ofotrafficothatewill beprovements generated -2- suggests that we move construction and opening The second major pro's t ° N-/ schedule to coincide with facility, J c is the addition of Cotton Hill Road to the Slx-Year Plan in recognition of the development th in that area. Please note that we have not allo Hill Road at this time because that would at is being planned hi h- cated funds to Cotton g priority projects alread Place it ahead of other recognition of the fact that while housin y on the Six-Year Plan. This is also in they are not yet under construction, g developments are in future years to this We will have to allocateafunds project. We are recommending that a few road I realize this may not be projects be dropped from the Plan. projects have been on acceptable to you, but some of these .funding. Also the list for many years without receiving the low traffic counts on these roads indicate that would accomplish more by using our money elsewhere. we There is another request that we have not recommend which deserves some consideration if ed for fundin priorities. Thirlane Road the Board wishes to change to the hotels in that area, in north Count and fees in that area. Gran er We collect substantial revenuefinrtaxes million expansion to g Macfarlane has partnershi his motel and has asked for sa completed a $3 hill, p contribution to improve Thirlane Road to the to VDOT estimates this would cost private to consider this, I think it would be $600,000. If the Board wishes in local funds, to be matched b advisable to use u get the remainin Y the property owners in that area0®000 develo In g $300,000 from VDOT. This area is important t® usand P~ g Valleypointe and the rest of the area. an This information is presented for your suggestions for any Chan es your review. We would like to get Six-Year and Revenue-Sharin g and incorporate them into a back to the Board during a g Plan. The revised Plan will be brought adopted at that time. Public hearing on April 26 and should be The staff and VDOT are to be co We hope that you like the new fo~atded for the any questions or su Please let me knoro~fthe Plan. ggestions, you have ECH/meh forward on a of the Hanover cc - Mr, Paul M. Mahoney Mr. O. Arnold Covey PLAN for ROANOKE COUNTY (1994-2000) VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) ~ T TABLE OF CONTENTS INTRODUCTION • . 1 & 2 COUNTYWIDE ITEMS . 2 & 3 Rural Addition Priority List & Maps Enclosure 1 INCIDENTAL CONSTRUCTION ITEMS . . 4 NUMBERED PROJECTS . . 5 - 11 Six Year Road Plan . Enclosure 2 Additional Project Maps • • Enclosure 3 REVENUE SHARING . . 12 - 15 Revenue Sharing Maps • Enclosure 4 Revenue Sharing Plans • • Enclosure 5 ROANOKE COUNTY'S SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 1994 THRU 2000 Roanoke County and the Virginia Department of Transportation staff have been in the process of updating our current six year plan since October 1993. This year, in addition to reviewing citizens inquiries, staff contacted several Roanoke County Departments (Economic Development, Fire and Emergency, General Services, Police Department) and VDOT's area superintendents. Overall approximately 100 to 150 requests were reviewed. The requests varied from simple maintenance to million dollar construction projects. VDOT and County staff have reviewed and evaluated each request for inclusion in the Six Year Plan or Revenue Sharing Program. In deciding which projects would be included, staff considered traffic counts, existing and future development, overall pavement conditions (alligator cracking, depressions, and number of utility cuts), drainage, horizontal and vertical sight distance, and the economic benefit All the requests received cannot be placed on a plan due to the lack of funds; therefore, the two staffs have tried to prioritize the requests based upon the criteria above. Roanoke County's allocation this year will be around $2.8 million and approximately $2.4 million per year over the next five years. The cost to rebuild roads today is about $2 to $2.5 million per mile; therefore, we need to be very careful on the projects we identify on the Six Year Plan. Staff has tried to include roads which are sub-standard and have a high or a potentially high traffic count. Staff is recommending adding several projects with a total price tag of approximately $20 million. These projects, added with our current list, are well over $30 million. If our current allocation remains status quo, it will be twelve years or longer before some of these projects are started. Your input and guidance on this matter will be greatly appreciated. The Board of Supervisors is required by State Law to review and update the Six Year Plan at least every two years. It has been Roanoke County's policy to accomplish this during the even numbered years. Next year, the Board will only have to approve the allocation of funds for FY 95/96 and next year's Revenue Sharing List if we participate. There are three funding categories in the Six Year Plan: Countywide Items, Incidental Items, and Numbered Projects. Unpaved Roads are included under Numbered Projects. Staff will attempt to summarize each category and project below: COUNTYWIDE ITEMS: Items include traffic signs, entrance culverts and Rural Addition Roads. This year's Rural Addition priority list is enclosed for your review and approval (Enclosure #1). Staff has allocated $350,000 to this category of which $140,000 will be used for Rural Addition projects. The account already has approximately $200,000 not encumbered but additional funding is needed to complete this year's submittals. Following is a review of each road anticipated to be completed or worked on in the next couple of years: BUSFIDALE ROAD: Construction began this past fall and is scheduled to be completed this spring, if weather permits. The construction of this project has been funded with previous allocations. Although, the County still has some debts to pay (APCO & possibly relocation of a new well), VDOT has estimated an additional $10,000 is needed to complete this project. When everything is completed, Roanoke County and VDOT will have spent approximately $205, 000 to have this road taken into the State's Secondary System. CHESTER DRIVE: Staff is awaiting Trustees' signatures on two documents. Staff will meet with the property owners' once more to finalize this project before submitting to VDOT. If no more problems arise, we anticipate this project being submitted to VDOT this coming April or May. Staff estimates this project to cost approximately $80,000. CAMNEY LANE: Staff is waiting for two documents to be signed by the Trustees. Once these documents are completed, we will submit the necessary documents to VDOT for acceptance. The homeowner's have agreed to pay half of the cost to rebuild Camney; therefore, $25,000 should be enough to complete this project. 2 -- ""L r.iNU~x1J 5T SUMMIT AVE. AND WASHINGTON ROAD Originally this project included four roads but staff has been unable to obtain the right-of-way for Summit Avenue and Washington Rd. does not have the necessary service requirements, therefore, these two projects have been dropped. Staff is proceeding to have Pinkard and Valley Avenue taken into the State's system. At the request of VDOT, we have contacted property owners for off-site drainage easements, but have not been able to negotiate a solution with the owners at this time. If we do not have the easements by spring, we will submit the roads to VDOT for acceptance and the off-site drainage improvements will not be completed. These roads will cost approximately $150,000 to construct. SAGEWOOD CIRCLE: Staff has completed the preliminary field work and engineering to determine the necessary right-of-way for this project. We will set up a meeting with the property owners within the next couple of months to determine if they are still willing to donate the right-of-way prior to preparing the deeds. Cost estimates is approximately $100,000 to complete this job. Next year's allocation will completely fund this project. MARIGOLD CIRCLE: Staff has contacted the property owners, but were unable to acquire the necessary right-of-way to complete this road. Staff is recommending this project be dropped. TINKERDALE ROAD: Was not on the priority list but residents agreed to pay all costs, therefore, staff assisted the residents to have state maintenance extended and all the road is now in the State's Secondary System. In addition to Rural Addition Roads staff has completed all the 1985 Bond Roads except Deerfield Road, Turkey Hollow Road and Lakedale Drive. Deerfield and Lakedale should be completed this year. Turkey Hollow is in litigation between Old Heritage and T.D. Steele. Staff anticipates beginning work on CABIN CREEK DRIVE and LAWYER DRIVE within the next two years. We have also received petitions on th.e following roads and have added these roads to our Rural Addition List as priority numbers 22 thru 25: RURAL ADDITIONS ADDED KATHRYN DRIVE HARMONY LANE EMPIRE LANE AND ALCOA ROAD. 3 . , INCIDENTAL CONSTRUCTION Incidental construction items include minor construction which can be completed normally within one year such as; pavement overlays, drainage improvements and minor curve improvements. This year, staff is requesting not to include any funds for incidental construction. All incidental items are shown to be funded under the FY94-95 Revenue Sharing Program. The reason staff is making this change is because State law requires incidental projects to be scheduled two years in advance. This requirement eliminates flexibility and allows VDOT to address the needs of the citizens without amending the Six Year Plan. The use of the Revenue Sharing Funds for incidental projects is based on the assumption that Roanoke County will participate in the Revenue Sharing Program. If the Board decides not to participate, we will incorporate approximately $120,000 per year for the next two years and follow the Rural Addition Priority List (Enclosure #5). Over the past two years, the State has spent approximately $400,000 under this category. Of the various projects only a few remain to be completed and they are; Marie Dr., Countyline Rd., Bandy Rd., Webb Rd. and Woodhaven Rd. Woodhaven Rd. has been shifted to a numbered project because of the amount of right-of-way required and the costs are greater than were expected. The other projects have been delayed due to weather and negotiations for right-of-way. To eliminate similar delays in the future, staff has set up a standard operating procedures (SOP) to require the property owners to sign an agreement donating right-of-way or easements prior to the road(s) being placed on any construction list. Hopefully, this will allow staff to complete these improvements within the one year time frame. 4 NUMBERED PROJECTS Numbered projects include total re-construction of the road to current minimum state standards for traffic projections of ten to twenty years in the future. The bulk of Roanoke County's allocation goes toward numbered projects. This year, staff is recommending $2.45 million to be spent for re-construction. The entire Six Year Plan is enclosed for your review (Enclosure 2). Following is a summary of our current and proposed plan for the next two years: The following roads have been completed or have received sufficient funds to complete the project, and no longer appear on the Six Year Plan: SANDERSON DR is nearing completion, RUTROUGH RD AND BUNKER HILL DR will begin as soon as the weather permits. WEST RIVER ROAD probably will also start sometime this spring. THE FOLLOWING ROADS ARE CURRENTLY IN THE SIX YEAR PLAN AND ARE SCHEDULED TO RECEIVE FUNDING IN THE NEXT TWO YEARS. PRIORITY #1 MERRIMAN RD (SR 613) TRAFFIC COUNT:5000 PREVIOUS FUNDING:1,031,175 ADDITIONAL FUNDING:478,825 TOTAL ESTIMATED COST:1,510,000 PROPOSED IMPROVEMENTS: WIDEN TO THREE LANES STATUS: SEVERAL PUBLIC MEETINGS HAVE BEEN HELD AND VDOT STAFF IS READY TO PROCEED WITH ROW ACQUISITION AND FINAL CONSTRUCTION DRAWINGS. ESTIMATED ADVERTISEMENT DATE:MAR 1996 ESTIMATED COMPLETION DATE: AUG 1997 PROPOSED FUNDING: FY94/95:100,000 FY95/96:150,000 FY96/97:225,825 PRIORITY #2 STARLIGHT LN (SR 615) TRAFFIC COUNT:167 PREVIOUS FUNDING:606,889 ADDITIONAL FUNDING:190,463 TOTAL ESTIMATED COST:797.352 PROPOSED IMPROVEMENTS: REPLACE BRIDGE & IMPROVE APPROACHES STATUS: UNDER CONSTRUCTION, NEED ADDITIONAL FUNDING TO COMPLETE. ESTIMATED ADVERTISEMENT DATE: N/A ESTIMATED COMPLETION DATE: OCT 1994 PROPOSED FUNDING: FY94/95:190,463 FY95/96: 0 PRIORITY #3 CRESTHILL DR (SR 613) TRAFFIC COUNT:1911 PREVIOUS FUNDING:275,000 ADDITIONAL FUNDING:86,000 TOTAL ESTIMATED COST:361,000 PROPOSED IMPROVEMENTS: REPLACE CULVERT & IMPROVE APPROACHES STATUS: A PUBLIC HEARING IS SCHEDULED ON APRIL 21, 1994 AT THE ROANOKE COUNTY'S ADMINISTRATION BUILDING TO DISCUSS THIS PROJECT. 5 ESTIMATED ADVERTISEMENT DATE:APR 1995 ESTIMATED COMPLETION DATE: JUL 1996 PROPOSED FUNDING: FY94/95:46,000 FY95/96:46,000 PRIORITY #4 YELLOW MNT RD (SR 668) TRAFFIC COLTNT:730 PREVIOUS FUNDING:726,680 ADDITIONAL FUNDING:1,502,320 TOTAL ESTIMATED COST:2,229,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE SECTION TO TODAY'S STANDARD. STATUS: A PUBLIC HEARING IS SCHEDULED ON MARCH 16, 1994 AT CLEARBROOK ELEMENTARY SCHOOL TO DISCUSS THIS PROJECT. ESTIMATED ADVERTISEMENT DATE:JUN 1995 ESTIMATED COMPLETION DATE: DEC 1996 PROPOSED FUNDING: FY94/95:500,000 FY95/96:500,000 FY96/97:502,320 PRIORITY #5 GLADE CRK RD SR 636 : PREVIOUS FUNDING:200,000 TRAFFIC COUNT:367 TOTAL ESTIMATED COST:_450,000 ADDITIONAL FUNDING:250,000 PROPOSED IMPROVEMENTS: IMPROVE ROAD AND INSTALL DRAINAGE STRUCTURES. STATUS: TENTATIVE PLANS HAVE BEEN COMPLETED AND A FIELD INSPECTION WAS HELD ON FEBRUARY 24, 1994 AT 0900 ON SITE. VDOT WILL CONTINUE WITH ROW ACQUISITION AND FINAL DESIGN. ESTIMATED ADVERTISEMENT DATE:JAN 1995 ESTIMATED COMPLETION DATE: MAY 1996 PROPOSED FUNDING: FY94/95:115,000 FY95/96:135,000 PRIORITY #6 BENOIS RD (SR 633) PREVIOUS FUNDING:265,000 'T'RAFFIC COUNT:950 TOTAL ESTIMATED COST:610,000 ADDITIONAL FUNDING:345,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE SECTION TO TODAY'S STANDARDS AND RAILROAD CROSSING. STATUS: ACQUIRING ROW NOW AND PROBABLY WILL BEGIN CONSTRUCTION SOMETIME THIS SPRING OR LATE SUMMER. ESTIMATED ADVERTISEMENT DATE: FEB 1995 ESTIMATED COMPLETION DATE: JUL 1996 PROPOSED FUNDING: FY94/95:182,000 FY95/96:16.3,000 _ PRIORITY #7 COLONIAL AVE SR 687 : PREVIOUS FUNDING:150,000 TRAFFIC COUNT:5723 TOTAL ESTIMATED COST:330,000 ADDITIONAL FUNDING:180.000 PROPOSED IMPROVEMENTS: IMPROVE VERTICAL SIGHT DISTANCE. STATUS: A PUBLIC HEARING IS SCHEDULED ON MAY 26, 1994 AT THE ROANOKE COUNTY'S ADMINISTRATION BUILDING TO DISCUSS THIS PROJECT. ESTIMATED ADVERTISEMENT DATE:DEC 1994 ESTIMATED COMPLETION DATE: OCT 1995 PROPOSED FUNDING: FY94/95:100,000 FY95/96:80,000 6 PRIORITY #8 HOLLINS RD (SR 601) PREVIOUS FUNDING:392,000 ADDITIONALTFUNFDINGC3OU1585000 TOTAL ESTIMATED COST:3,550,000 PROPOSED IMPROVEMENTS: WIDEN ROAD TO AT LEAST THREE LANES POSSIBLY FOUR LANE. STATUS: SOME FIELD WORK HAS BEEN COMPLETED, ADDITIONAL IS NEEDED. ESTIMATED ADVERTISEMENT DATE:MAR 1996 ESTIMATED COMPLETION DATE: DEC 1997 PROPOSED FUNDING: FY94/95:675,000 FY95/96:621,616 FY96/97:925,000 FY97/98:936,384 PRIORITY #9 ARDMORE DR (SR 1835) PREVIOUS FUNDING:50,000 TRAFFIC COUNT:580 TOTAL ESTIMATED COST:410,800 ADDITIONAL FUNDING:360,800 PROPOSED IMPROVEMENTS: REPLACE EXISTING BRIDGE AND IMPROVE APPROACHES. STATUS: NO WORK HAS BEEN DONE. ESTIMATED ADVERTISEMENT DATE:APR 1995 ESTIMATED COMPLETION DATE: AUG 1996 PROPOSED FUNDING: FY94/95:270,800 FY95/96:90,000 PRIORITY #10 CLEARWATER AVE SR 1861 TRAFFIC COUNT:739 PREVIOUS FUNDING:50,000 ADDITIONAL FUNDING:313,650 TOTAL ESTIMATED COST:363,650 PROPOSED IMPROVEMENTS: REPLACE EXISTING BRIDGE AND IMPROVE APPROACHES. STATUS: PRELIMINARY ENGINEERING IS ON GOING. ESTIMATED ADVERTISEMENT DATE: APR 1995 ESTIMATED COMPLETION DATE: AUG 1996 PROPOSED FUNDING: FY94/95:244,800 FY95/96:68,850 PRIORITY #12 LOST MNT RD !SR 670) PREVIOUS FUNDING:55,000 TRAFFIC COUNT:63 TOTAL ESTIMATED COST:145,000 ADDITIONAL FUNDING: 9.0,000 PROPOSED IMPROVEMENTS: REPLACE LOW WATER BRIDGE. STATUS: PRELIMINARY FIELD WORK IS COMPLETED. ESTIMATED ADVERTISEMENT DATE:MAY 1996 ESTIMATED COMPLETION DATE: MAY 1997 PROPOSED FUNDING: FY94/95:18,657 FY95/96: 0 LOST MOUNTAIN ROAD: Staff has left this road on the Six Year Plan as priority #12 but would prefer to review this project along with next year's Revenue Sharing List. PRIORITY #13 TIMBERVIEW RD SR 1404 TRAFFIC COUNT:269 PREVIOUS FUNDING:35,000 ADDITIONAL FUNDING:350,000 TOTAL ESTIMATED COST:385,000 PROPOSED IMPROVEMENTS: SPOT AND CURVE IMPROVEMENTS AND SURFACE TREAT ROAD. STATUS: SOME FIELD WORK HAS BEEN COMPLETED, ADDITIONAL IS NEEDED. 7 ESTIMATED ADVERTISEMENT DATE:MAR 1998 ESTIMATED COMPLETION DATE: DEC 1998 PROPOSED FUNDING: FY94/95:15,000 FY95/96: 0 TIMBERVIEW ROAD: Is on this year's Revenue Sharing List and the Six Year Plan to have drainage, minor widening and surface treatment performed. Staff met with the property owners on March 1, 1994, at 7:00 p.m., at the Roanoke County Service Center to discuss reducing the scope of work. Almost all the property owners agreed to our proposal. Staff estimates $300,000 will complete this work and we have included $80,000 in this year's Revenue Sharing Plan to begin this work. Priority #14 thru #25 will not receive any funding until we update our plan in 1996. PROJECTS DROPPED COVE ROAD; Was funded under FY 92-93 Revenue Sharing Program. CARVINS COVE ROAD: Has been dropped from all lists. It may be considered at a later date if additional traffic warrants. Existing traffic count is 73. GOODWIN AVENUE: The bridge has been selected as a trial site for a laminated timber bridge and therefore does not need funding. BENDEMEER & BOTTOM CREEK LANE BRIDGES: Have been re- evaluated and do not appear to warrant replacement at this time. UNPAVED ROADS The following gravel roads will receive funding over the next two years: PRIORITY #26 COX HOPKINS RD (SR 1835) TRAFFIC COUNT:50 PREVIOUS FUNDING:124,152 ADDITIONAL FUNDING:7,848 TOTAL ESTIMATED COST:132,800 PROPOSED IMPROVEMENTS: STRAIGHTEN CURVES AND SURFACE TREAT. STATUS: WILL BE CONSTRUCTED IN CONJUNCTION WITH YELLOW MNT ROAD. ESTIMATED ADVERTISEMENT DATE:JUN 1995 ESTIMATED COMPLETION DATE: DEC 1996 PROPOSED FUNDING: FY94/95:7,848 FY95/96: 0 PRIORITY #27 PATTERSON DR SR 669 PREVIOUS FUNDING:10,000 'TRAFFIC COUNT:73 ADDITIONAL FUNDING:275,000 8 TOTAL ESTIMATED COST:285,000 PROPOSED IMPROVEMENTS: STRAIGHTEN CURVES AND SURFACE TREAT. STATUS: VERY PRELIMINARY. ESTIMATED ADVERTISEMENT DATE:NOT AVAILABLE ESTIMATED COMPLETION DATE: NOT AVAILABLE PROPOSED FUNDING: FY94/95:19,156 FY95/96:26,592 the remainder of the unpaved roads will not receive any funding until we update in two years. 9 PROJECTS ADDED Staff is recommending the following roads be added to the Six Year Plan (see Enclosure #3 for location maps): PRIORITY #14 MCVITTY RD SR 1662 : PREVIOUS FUNDING: 0 TRAFFIC COUNT:7444 PROPOSED IMPROVEMENTS: IMPROVE DTWOO LANE SEIC ION TOOTODAYS STANDARD. STATUS: NEW PROJECT ESTIMATED ADVERTISEMENT DATE:MAR 2001 ESTIMATED COMPLETION DATE: DEC 2002 PROPOSED FUNDING: FY94/95: 0 FY95/96: 0 PRIORITY #15 OLD CAVE SPRG RD 1663 TRAFFIC COUNT:5957 PREVIOUS FUNDING: 0 _ ADDITIONAL FUNDING:1,000,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE SECTION TO TODAY'S STANDARDS AND ALIGN WITH MCVITTY RD. STATUS: NEW PROJECT. ESTIMATED ADVERTISEMENT DATE:MAR 2001 ESTIMATED COMPLETION DATE: DEC 2002 PROPOSED FUNDING: FY94/95: 0 FY95/96: 0 PRIORITY #16 COL AVE (SR 687,720) PREVIOUS FUNDING: 0 TRAFFIC COUNT:6489 PROPOSED IMPROVEMENTS: IMPROVEDITWON LANE SECTIONO TO OFOUR LANES. STATUS: NEW PROJECT. ESTIMATED ADVERTISEMENT DATE:MAR 2002 ESTIMATED COMPLETION DATE: MAR 2004 PROPOSED FUNDING: FY94/95: 0 FY95/96: 0 PRIORITY #17 COTTON HILL RD SR 688 TRAFFIC COUNT:676 PREVIOUS FUNDING: 0 ADDITIONAL FUNDING:3,115,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE ROAD TO TODAY'S STANDARDS. STATUS: NEW PROJECT. ESTIMATED ADVERTISEMENT DATE:MAR 2D03 ESTIMATED COMPLETION DATE: OCT 2004 PROPOSED FUNDING: FY94/95: 0 FY95/96: 0 Priority 18 - 20 are currently on the plan. PRIORITY #21 COL AVE (SR 720) PREVIOUS FUNDING: TRAFFIC COUNT:12.677 PROPOSED IMPROVEMENTS: IMPROVEDITWON LANE SECTION5T0 OFOUR LANES. STATUS: NEW PROJECT. ESTIMATED ADVERTISEMENT DATE:NOT AVAILABLE ESTIMATED COMPLETION DATE: NOT AVAILABLE PROPOSED FUNDING: FY94/95: 0 FY95/96: 0 10 ROADS NOT ADDED Roads considered for the Six Year Plan but did not make the list this year: MOUNTAIN VIEW RD: Improvements are warranted but funds were not available. COTTON HILL RD: Not enough funds for the next section of this road. CATAWHA CREEK RD: Staff considered improving the one lane bridge, but funds were not adequate. MERRIMAN RD: Staff also considered adding an additional section of Merriman Rd past the proposed location of the new high school, but the funds were inadequate. TFiIRLANE ROAD: Businesses are very close to existing road which would make it very difficult to widen without negatively affecting adjacent property owners. CARVINS COVE DAM RD; Frontage road adjacent to interstate 81 at the end of Plantation. Future commercial potential. LEMON LANE: Unpaved road which does not meet minimum vehicles per day. INDIAN HEAD ROAD; Replace existing low water bridge on BOHON ROAD for access during flooding. According to latest bridge records, the bridge is in good condition. Poor Mountain Road normally is under water at several other locations during flooding; therefore, no matter what improvements done on the bridge, the residents will still not be able to get to and from their property during flooding. VDOT staff will continue to monitor the status of the bridge and replace when warranted. HONEYSUCKLE ROAD: Unpaved road which does not meet the minimum vehicles per day requirement. CROWELL GAP: Unpaved road which does not meet the minimum vehicles per day. DRY HOLLOW ROAD: Improve road under Railroad Bridge. Possible improvement for future plans. MONCAP TRAIL: Unpaved road which does not meet minimum vehicles per day. TWO FORD RD AND FRANKLIN STREET: Were considered but not 11 considered a high priority at this time. IVY RIDGE ROAD: The cost to completely upgrade this road probably would cost 1 to 2 million dollars and the traffic count is only 68 vehicles per day; therefore staff did not include this road in the Six Year Plan. 12 REVENUE SHARING For your review is staff's recommendations for this year's Revenue Sharing Plan (Enclosure #4). We have allocated approximately $1,000,000 for road improvements and could spend that much more if the money were available. As stated earlier all of the requests cannot be placed on a list due to monetary constraints. Following is a list of roads reviewed, but are not on this year's list for various reasons. However, we will keep these requests on file and review again next year, unless noted. ROADS NOT ON ANY'pLAN PONDEROSA DRIVE: Maintenance problem and VDOT will handle. OLD VA SPRING: Staff contacted some property owners but they were unwilling to donate the necessary ROW or easement for improvements. LANGE LANE KINGS CHASE FOX CROFT CIRCLE AND HUNTMASTER CIRCLE were requested to be plant mixed but an inspection revealed that the pavement was in good condition. RAN LYN DRIVE: Staff has tried to contact property owners for clarification of requests but has been unable to do so. POOR MOUNTAIN ROAD: Staff has met with point of contact (POC) and have contacted one property owner who was unwilling to donate ROW or easement for improvements. Some of the residents' requests can be handled under maintenance and we will provide VDOT a list of these items. Staff will continue to negotiate with property owners to see if additional work can be scheduled.on next year's Revenue Sharing list. BOTTOM CREEK LANE AND BOTTOM CREEK ROAD: Plant mix was requested but the surface of the roads at the time of inspection did not warrant it. These roads are very winding and narrow at places. Before considering plant mixing, the road should be widened and straightened out. Unfortunately, the traffic counts are marginal at best and would not make the six year plan. Staff will try to identify areas for future spot improvements. RED LANE EXTENSION: A request was received to install a turnaround on this road but because of higher priorities staff will not be able to work on this project until later this year. 13 KEFFER ROAD: A request was received to improve the vertical sight distance at one location but because of higher priorities staff will not be able to work on this project until later this year. MEACHAM KELLEY AND TWINE HOLLOW ROAD: A request for plant mixing these roads was received but an inspection revealed that the roads were in satisfactory condition at this time. Because Meachan and Kelley are so narrow at places, right-of-way will have to be donated prior to plant mixing those roads. APPLE TREE DR. HARVEST RIDGE JOHNATHAN LN MCINTOSH DR WINESAP DR. BONSACK RD STONEY RIDGE MOCKINGBIRD LN HUN'I'RIDGE ROAD SPRINGER RD AND BRITTANEY RD: Plant mix was requested but an inspection revealed the pavement was in good condition and did not warrant resurfacing. CREEKWOOD DR BEAVER BROOK RD PUCKETT CR CROWN CR FERNLAWN RD BENT TREE RD SILVER LEAF DR TEXAS HOLLOW RD AND ALLEGHANY DR.: Plant mix was requested but an inspection revealed the pavement was in good condition and did not warrant resurfacing. GIVENS-TYLER: A request was received to improve sight distance at the intersection of Alleghany Drive but we were unable to contact the property owner for donation. Some drainage work also needs to be completed in the same vicinity prior to resurfacing. Staff also considered: ELLEN DR LEWIS DR HAWLEY DR. MT VIEW RD GENE ST ANDREW AVE AND GIVENS AVE for paving but the drainage in the area needs to be addressed first. Staff will look at these roads again next year. DUTCH OVEN RD CATAWBA CRK RD WEST RIVER RD AND NEWPORT RD: were inspected and determined that re-surfacing was not needed at this time. GRANDIN RD EXT: is in need of re-surfacing; however, until the cause (gas line) is corrected there is no need to schedule this work. MEADOW CRK RD ORCHARD VALLEY CR MEADOW VALLEY CR GAYLORD AND ROSECREST: were also looked at but were determined not to need re-surfacing at this time. An inspection of FONTAINE DRIVE AND FARMINGTON DRIVE was conducted and determined that these roads did not need plant mixing Staff has looked at ROCKY ROAD several times. If we improve the culvert under Rocky Road, we may cause 14 additional flooding to a home below the culvert. When Rocky Road is funded in the Six Year Plan to be paved, the State will review the need to install a larger culvert. Drainage improvements are needed along CASTLE ROCK ROAD; however, VDOT and County staff have not agreed upon a solution. We will keep this request on file and review again next year for funding. The following roads were funded in FY 92-94, but have not been completed for various reasons discussed earlier: HARBORWOOD RD WILDWOOD DR TIMBERVIEW RD EVENINGWOOD LN WILLOW BRANCH RD RIDGELEA RD COVE RD FALLOWWATER LN KEAGY & 419 TRAFFIC SIGNALIZATION. This concludes our brief update of the Six Year Plan and the Revenue Sharing Program. Again, if you have any questions or require additional information, please do not hesitate to contact VDOT or us. 15 SIX YEAR SECONDARY SYSTEI~1 CONSTRUCTION PLnN for ROANOKE COUNTY (1994-2000) RURAL ADDITION ENCL 1 VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) ROAD (1) Bushdale Rd (2) Chester Dr. (3) Camney Ln. (4) Washington Rd. (5) Sagewood Cir. (6) Cabin Creek Dr. (7) Lawyer Dr. _(8) Autumn Dr (9) Bluebird Ln. (10) Creekside Dr. (11) Artrip Ln. (12) Smokey Ridge Rd (13) Indian Hill Rd. (14) Hemlock Ave (15) Raintree ENCLOSURE I RURAL ADDITION PRIORITY LIST 1992-94 FAMILIES PROBLEMS ESTIMATED DISTANCE SERVED SEEN COST 1100' 7 300' 700' 600' 1100' 500' 1600' 700' 3400' 1100' 300' 800' 1300' 1500' 2600' (16) Chestnut Mtn. Cir. 500' 17) Southview Dr. 800' (18) Williams Ave. 300' Right of way drainage. $120 000 Easements required. Possible new location. 3 20$ grade. Right of way required. $ 80,000 4 Drainage easement regired. $ 50 000 Property Owner participat ion. 3 Possible damage 2 houses $150 000 , Coordination with CDBG project. 5 Right of way & drainage $100 000 required. Significant , grading create steep driveways. 6 Right of way & drainage $ 60 000 easement required. Significant property damage. 8 Drainage problems. Walls $120 000 in right of way. , Speculative interest. 3 Right of way & drainage $ 50 000 easement required. Speculative interest. 9 Drainage easement required . $170 000 Speculative interest. 3 18$ grade. $ 80 000 Speculative interest. , 4 Right of way & drainage $ 20 000 easement required. 6 Right of way & drainage $ 60 000 easements required. 4 Right of way & drainage $105 000 easements required. Speculative interest. 5 Right of way & drainage $150 000 easements required. Significant private property damage. 15 Right of way & drainage $325,000 easements required. Adjacent to Parkway. 6 Right of way & easements required. $ 37,500 5 Right of way & easements $ 80 000 required. , 6 Right of way required. $ 22 500 Draina e g problems. , ROAD (19) Lucado St. (20) Penwood Dr (21) Futurama Dr FAMILIES DISTANCE SERVED 700' S 900' 7 900' 11 (22) Kathryn Dr. 792, 4 (23) Harmony Lane 792 8 (24) Empire Lane 370' 3 (25) Alcoa Rd. 1109' 8 PROBLEMS ESTIMATED SEEN COST Right of way & easements $ 87,500 required. 18o grade. Right of way $ 90 000 & drainage easements , required. Significant grading. Right of way & drainage $ 60,000 easement required. Signnficant property damage. Improvements on Bandy Road required. Right of way required. $ 60 000 Stream crossing and difficult , horizontal alignment. Additional right of way $ 50 000 required. ' Possible speculative $ 10,500 interest involved. APCO lines need to be $ 82 500 moved, right of way , required & stormwater management. ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 RURAL ADDITION 4 RESIDENTS NEED R-^-W STREAM CROSSING/ DIFFICULT H~RIZQNTAL ALIGNMENT ESTIMATED Ct7ST = $60,000 LENGTH = ,15 MI KATHERYN DRIVE PRIORITY #22 PR~P~SED IMPROVEMENTS PAGE 1 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 RURAL ADDITION f3 Nf SF IN ES LE `~ ~~ ~` PRpPpSED IMPRpVEMENTS PRIQRITY #23 PAGE 2 3 RESIDE DEVELOP PAY F(]R ESTIMATE LENGTH PR~PCISED IMPROVEMENTS PAGE 3 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 RURAL ADDITION 8 RESIDENTS REL^CATE APC^ LI P^SSIBLE SPECULA INTEREST INV^LVE ESTIMATED CDST = LENGTH = ,21 MI PR^P~SED IMPR^VEMENTS ALGA READ PRI^RITY #25 PAGE 4 SAX YEPR SECOI~TD_~RY SYSTElI~ CONSTRUCTION PLAl~? for ROANOKE COUNTY (1994-2000) NUMBERED PROJECTS ENCL 2 & 3 VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) N Z W Z O V ___.r ______ _ t I W W 1 I V 1- 1 I Z W 1 I ¢ O J 1 J -'- d 1 ~ ¢ Z 1 I A O 1 V 1 I 1 r .* y. _ _ . 1 1 I 1 1 O ~ O 1 0 I 1 O'1 1 0 1 01 1 ~ 1 ~+ 1 O t 1 ~V} 1 1 I / 1 I t - t I ~ 1 1 _ 1 Q O 1 !T 1 O I 1 W 1 I ~- 1 Qi 1 ~ I I Q t PI 1 ~ V 1 ~ 1 ~" I O 1 1 I J 1 1 ((~ I J 1 1 I ¢ t + ~ ~ y 1 I 1 1 I 1 1 I 1 1 O I 1 m 1 I W 1 C- 1 ~ I >- 1 O'1 1 I 1 ~ 1 y 1 I I 1 I 1 1 C I 1 1 1 1 .~ y ~ ~ ~ ~ 1 1 1 I 1 1 I 1 1 ~+ I J 1 L~ 1 Q 1 U7 1 tD 1 O I li 1 O~ 1 O I 1 .-1 I ~ I 1 1 I 1 1 m I y. ~ .~ ~ ~ 1 1 I 1 1 I 1 1 1 A 1 1 I W 1 W 1 I V 1~ 1 Q 1 O 1 ?1 1 Q 1 ¢ 1 r+ 1 ~ 1 d 1 1 1 1 1 m 1 1 1 1 1 1 I 1 1 O 1 1 1 1 1 to 1 Q 1 i °' i 0 1 1 i m i ~ i i ~: i ~{1 i 1 I ~ i 1 1 1 1 1 J 1 ~ ~ 1 o z i i o i i Z 1 I AA ~_.. i i ¢ 1 1 i i i ~ Q Q ~ co i i o z 1 1 1 1 ~ ~ i CL a.. 1 i t}' Q' 1 Op a~ / _ 1 1 C- _ -AW- ; 9 1 ¢ 1 ,._ ~ ~ O ' I 1 1 W V 1 1 W 3 2 1-- A A 1 1 t 1 1 1 1 i . ~ ~ ~ t 1 1 1 1 1 1 1 1 1 1 1 t 1 ,^ 1 Y' 1 1 1 1 _ 1 1 1 1 I 1 - ~ t 1 1 1 8 ' O I I .O A 1 1 1 . ~ t 1 ' m ~ 1 9 O 1 0 i ~- O i C~ O 1 i 1 y. 1 N ' 1 fA 1 1 1 C ~ li 1 1 I 1 I 1 I ~ i p^ [" i ~ - ; N ~ i ~ i a O O p~O~~ i I~~jO_~~ ~~ -O O p6~ 1 ~ `/ Otr 1 .M~~ Op ' _'- 00 - 1 1 ^' ; 1 Z Z F- A A 1 W 3 Z~ A A 1 ~ oocnv 1 ~ oou7~a 1 OC V~ W W 1 d OG V 1-~ W W 1 St ~ ? ± ~ IR "_~ oYC ~ ~ . ~ ~ ~ ~ i 1 1 1 1 I 1 1 1 1 1 1 . ~ t 1 1 1 I 1 1 1 1 1 - ~ ~ y. 1 1 1 1 I 1 I 1 I 1 I I . ~ • Q t 1 1 ~ ~ ~ 1 I ~ I i Q I 1 1 `9 I 1 I e J 1 1 1 1 I I I I /~ i 1 1 I O I v t (' G) ~ I ~ e J a' 9 1 i 1 1 1 _ I ~ I I I i 1 O 1 i O ~ i O ~ ~ 1 c ; 1 1 . 1 1 ~ ~ 1 O ~ Q If1 ~' t i ./ 0O Q O U~ tD i ~ 0 ~ OO~Q' 6~ , {- CS M i 1 v i O "r ~ ~ , ~ NM ~ ~ N ~ Nlm~^ ~ X900 ; r r o o , 1 I 3 Z 1•~ A A ~ ~ocnv 1 1 W 3 2 1- A A 1 ~ ootnV 1 ¢ ~ W W ~ d d' V F- W W+ .- N_ i do 7 i r ~~ LL 0 ~, F~ ~- I lL M y~ U O N r x 0 V 0 0 1 m m 0 z r. .c o .- -.-~ .o V - ~ O In C o~.~ V 1 Q d' O'1 0 z 0 W N 1 1 i to 1-- 2 W Z Z O V . ---.r ------ . t 1 V ~ i i Z i Q O W J 1 1 1 Q ~ Z 1 m O 1 V 1 I 1 r - + - + i - - - - - - i i i I 1 0 1 I 1 0 1 i v i I 1 a + 07 1 I 1 01 1 I 1 .~+ 1 I 1 1 I 1 I 1 1 1 1 1 1 r 1 / cn i c+ i I S 1 ?~ 1 I O 1 1 1 I F- 1 ~ t I Q 1 ~ I 1 V 1 1 1 O 1 1 J 1 1 1 I J 1 1 I Q t - t - - - - - ~. 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OC V~ W W+ a d' V~ W W 1 O. ~ V~ W W 1 W R`' ~~ W W 1 W S ~ W W P L "~N for ROANOKE COUNTY (1994-2000) RURAL ADDITION ENCL 1 VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) ROAD (1) Bushdale Rd (2) Chester Dr. (3) Camney Ln. (4) Washington Rd (5) Sagewood Cir. (6) Cabin Creek Dr (7) Lawyer Dr (8) Autumn Dr. (9) Bluebird Ln. (10) Creekside Dr. (11) Artrip Ln. (12) Smokey Ridge Rd (13) Indian Hill Rd. (14) Hemlock Ave. (15) Raintree ENCLOSURE I RURAL ADDITION PRIORITY LIST 1992-94 FAMILIES PROBLEMS ESTIMATED DISTANCE SERVED SEEN COST 1100' 7 R' h 300' 700' 600' 1100' 500' 1600' 700' 3400' 1100' 300' 800' 1300' 1500' 2600' (16) Chestnut Mtn. Cir. 500' 17) Southview Dr. 800' (18) Williams Ave. 300' ig t of way drainage. $120,000 Easements required. Possible new location. 3 20$ grade. $ 80,000 Right of way required. 4 Drainage easement regired. $ 50,000 Property Owner participati on. 3 Possible damage 2 houses $150,000 Coordination with CDBG pro ject. 5 Right of way & drainage $100,000 required. Significant grading create steep driveways. 6 Right of way & drainage $ 60 000 easement required. Significant property damage. 8 Drainage problems. Walls $120,000 in right of way. Speculative interest. 3 Right of way & drainage $ 50,000 easement required. Speculative interest. 9 Drainage easement required. $170,000 Speculative interest. 3 18$ grade. $ 80,000 Speculative interest. 4 Right of way & drainage $ 20,000 easement required. 6 Right of way & drainage $ 60,000 easements required. 4 Right of way & drainage $105,000 easements required. Speculative interest. 5 Right of way & drainage $150,000 easements required. Significant private property damage. 15 Right of way & drainage $325,000 easements required. Adjacent to Parkway. 6 Right of way & easements $ 37,500 required. 5 Right of way & easements $ 80,000 required. 6 Right of way required. $ 22,500 Drainage problems. ROAD (19) Lucado St. (20) Penwood Dr. (21) Futurama Dr . (22) Kathryn Dr. (23) Harmony Lane (24) Empire Lane (25) Alcoa Rd. DISTANCE FAMILIES SERVED PROBLEMS ESTIMATED SEEN COST 700' S Right of way & easements $ 87,500 required. 900' 7 18% grade. Right of way $ 90,000 & drainage easements required. Significant grading. 900' 11 Right of way & drainage $ 60,000 easement required. Siginficant property damage. Improvements on Bandy Road required. 792' 4 Right of way required. $ 60,000 Stream crossing and difficult horizontal alignment. 792' 8 Additional right of way $ 50,000 required. 370' 3 Possible speculative $ 10,500 interest involved. 1109' 8 APCO lines need to be $ 82,500 moved, right of way required & stormwater management. ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 RURAL ADDITION 4 RESIDENTS NEED R-D-W STREAM CROSSING/ DIFFICULT H~RIZ~NTAL ALIGNMENT ESTIMATED COST = X60,000 LENGTH = .15 MI KATHERYN DRIVE PRIORITY #22 PRQPOSED IMPROVEMENTS PAGE 1 ROANOKE COUNTY DESIGNATION OF FUNDS FOR M e FY 94-95 RURAL ADDITION ARM~NY LN N 4087 d 3f ~ << Z O '' G N 9r, 2 ,p d d NN r -o 8 RESIDENTS z n ~, _ v'n NEED ADDITI[7NAL R-^-W ~ ~ SPECULATIVE INTEREST INVOLVED ~c~ ESTIMATED CC1ST = $50,000 LENGTH = ,15 MI H ARML7NY LANE PR~P~SED IMPROVEMENTS PRIC7RITY #23 PAGE 2 RESIDE DEVELOP PAY FOR ESTIMATE; LENGTH = rKUrust;D IMPROVEMENTS PAGE 3 ROANnk~ rnr rni-rv r ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 RURAL ADDITION 8 RESIDENTS RELpCATE APC^ LIr PASSIBLE SPECULAI INTEREST INVOLVEI ESTIMATED CC1ST = LENGTH = ,21 MI ---~ PROPpSED IMPRpVEMENTS ALCDA RpAD PRIpRITY #25 PAGE 4 SIX YEAR SECO1~~Dr~RY SYSTEh2 CONSTRUCTION PLAN for ROANOKE COUNTY (1994-2000) NliMBERED PROJECTS ENCL 2 & 3 VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) ROANOKE COUNTY NUMBERED PROJECTS FOR FY 1994-2000 ~, __ P! MCVITTY RC]AD/GILD CAVE SPRING RC1AD c 4 J F ' ROANOKE COUNTY ROANOKE COUNTY NUMBERED PROJECTS FOR FY 1994-2000 ITY #17 ~., .. PROPpSED IMPRpVEMENTS CCITT~N HILL RCIAD SIX YEAR SECONDARY SYS`T'EM CONSTRUCTION PLAN for ROANOKE COUNTY (1994-1995) REVENUE SHARING ENCL 4 & 5 VIRGINI.9 DEPARTMENT of TRANSPORTATION (SALEM DISTRICT ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE ~I-IDRif`te ~~ ~.~,-ice v 1L W READ PRpPpSED IMPRpVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING ~,~ ~r ti~ ~~~~ d ~~~ ~~ ~~~,s ~a S9 6' ,~ ~y Eo~- d ~ BEN7 C~~, ~~b ~ ~~NTA jN 4Q~ ~,? MARTINS CREEK PR~P~SED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING JT MDUNAIN PRQPi7SED IMPRQVEMENTS ESTATES SUBDI~/ISI~N WASHINGTON av ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-9.5 REVENUE SHARING BUCKLAND FOREST SUBDIVISION PRCIP~SED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING PRQPQSED IMPRQVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR Fy FY 94-95 REVENUE SHARING r~ ~~ v~~ ~ A F<y '~M .~ A 138 ~R ti31~ ~~ .AOO~^ f oMMF< Q.OC~ rs°'S d qA/r~ 13ye '~ tv~~ d 133s ~~ S,~p~ 'A Sr q<<I ~q q ~~~ ~ .BIGy ~~~~ ~ 1 S8 DR SIT cy TCF 4 sT~~ ~0 1S~6RN DR q ~o ~Y ~~ ~ o .~ ~,~ ~a qy~q ~tv 1 6~9 ~~ ~GP c'~sT by ~,~ <F d c D~V ~b~ ~'d f~~`v ~~2 ~p~ CR rr- Q d C~P~,v~ ~2°~ 1 ~~ 9y r~~ ~ f~ dp ~ ~~ d ~~eFN is s~~nw ~~ CASTLE ROCK SUBDI~/ISICIN PRC]P~SED IMPROVEMENTS PROPOSED IMPROVEMEN?S ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING BE~/ERLY HEIGHTS NORTH SUBDIVISION PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94-95 REVENUE SHARING PROPOSED IMPROVEMENTS J V LLl V 1v.a.u~ ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 94--95 REVENUE SHARfNG z~ ~ _ Y QQ~V C /QC~ DILLARD COURT SUBDI~/ISIC]N PRdPC1SED IMPROVEMENTS ~~ ;~~ .~ 1Z1 v ~ n ° z z °z nz z o z n z ~ w ~w z z z ~ Z v ~ Q YmH U ~ n F- ^ q q p O mi M OZ O O O ~ n ~ ~ > A > q > ~ ~ > ~ p p p > ~ ~ 0 0 ~ L.L._ K W N N F- ~ ?W ~U W s x S ~~, ~r sy sr ~ Ow 1- Z ~W ~ Fy ~ Zm '-~ ~ 1 n ~ O y F ~ \ F.. xC \ F- XC ~ ~ ~ F-~ Z iC W Y ~ O .X.~ ~ 2~ -Ni^ d n- H a~ atn J ¢tn J ~ JN `~ J~ ar. w 3 m N k ;~ 0.~ X ~ ~ a~ am o . a Q Za . 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F J U ~ ~ 4 LL WZ ~ ~ `' ~ _ O ~ _ W o a ZW~p ~O~w m a ~ I z ~ 4.v ~ ~~-a ° '~" c o 0 }" ~ W v L.L.. ~ '~ o W lL D ~ o ~ ~ W W W J z 3 y ~ r LL N ~~z Ora ¢ z a z a z aZ c~ zN 0 0 0 FU- ~ M ~ .3 ~ Q~ W ~ o J W Q ~j o 0 0 ~ U ~ ~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON MONDAY, MARCH 8, 1994 RESOLUTION CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NUMBER ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: Public Hearing to Elicit Citizen Comment on the Upcoming Annual Budget for FY 1994-95. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to receive written and oral comments from the public concerning the upcoming annual budget for FY 1994-95. ~1~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens _ _ P ~~ "_ AT A REGULAR ~ D AT THETROANORE COIINTY ADMINISTRATION CEIJTERUONY, VIRGINIA, HE TIIESDAY, MARCH 8, 1994 ORDINANCE 3894-6 AIITHORIZING THE TEMPORARY RELOCATION OF THE POLLING PLACE FOR THE HOLLINS VOTING PRECINCT FROM THE HO TLITNS ~ I 2RARY 3 6 TH2 4 N2 R3 0 R0~8~ 4.2p 310T OF IITHE PURSUAN 1950 CODE OF VIRGINIA, AS AMENDED WHEREAS, the Electoral Board of Roanoke County has recommended to the Board of Supervisors of Roanoke County the temporary relocation of the polling place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church for the June 14 Democratic Primary election held within Roanoke County. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the first reading on this ordinance was held on February 22, 1994; and the second reading and public hearing was held on March 8, 1994. 2. That the temporary relocation of the polling place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church for the June 14 Democratic Primary election held within Roanoke County is hereby authorized and approved. 3. That the County Administrator is hereby authorized to take such actions and to execute such documents as may be necessary to accomplish these purposes, all upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ./~" Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Elizabeth Leah, Registrar Spencer Watts, Director, Libraries I hereby certify that the foregoing is a true and correct copy of Ordinance 3894-6 authorizing the temporary relocation of the polling place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 8, 1994. `~'Y1 ~_ ~ Mary H. A len, Clerk Roanoke County Board of Supervisors ACTION NO. ... ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING THE TEMPORARY RELOCATION OF THE POLLING PLACE FOR THE HOLLINS VOTING PRECINCT FROM THE HOLLINS LIBRARY TO THE NORTH ROANOKE BAPTIST CHURCH PURSUANT TO § 24.2-306, 24.2-307, and 24.2-310 OF THE 1950 CODE OF VIRGINIA, AS AMENDED COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Electoral Board has recommended to the Board of Supervisors that the voting place for the Hollins Precinct temporarily be moved from the Hollins Library to the North Roanoke Baptist Church. This move was requested because construction at the Hollins Library makes it unavailable for the June 14 Democratic Primary. SUMMARY OF INFORMATION: §§ 24.2-306, 24.2-307, and 24.2-310 of the 1950 Code of Virginia, as amended, authorize the relocation and establishment of polling places for the various election precincts within the County. The first reading of this ordinance was held on February 22, 1994; the second reading and public hearing will be held March 8, 1994. STAFF RECOMMENDATION: Staff recommends the adoption of the attached ordinance authorizing the temporary relocation of the polling place for the Hollins Voting Precinct. Respectfully submitted, 'rte ,1~c~~~~ Paul M. Mahoney County Attorney 1 ~i Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ~'. AT A REGULAR MEETING OF THE BOARDCOUNTYPADMINISTRp,TIONACENTER ONTY, VIRGINIA, HELD AT THE ROANOK TUESDAY, MARCH 8, 1994 ORDINANCE AUTHORIZING THE TEMPORARY RELOCATION OF THE POLLING PLACE FOR THE HOLLINS VOTING PRECINCT FROM THE HOLLINS LIBRARY TO THE NORTH ROANOKE BAPTIST CHURCH PURSUANT TO § 24.2-306, 24.2-307, and 24.2-310 OF THE 1950 CODE OF VIRGINIA, AS AMENDED WHEREAS, the Electoral Board of Roanoke County has recommended to the Board of Supervisors of Roanoke County the temporary relocation of the polling place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church for the June 14 Democratic Primary election held within Roanoke County. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the first reading on this ordinance was held on February 22, 1994; and the second reading and public hearing was held on March 8, 1994. 2. That the temporary relocation of the polling place for the Hollins Voting Precinct from the Hollins Library to the North Roanoke Baptist Church for the June 14 Democratic Primary election held within Roanoke County is hereby authorized and approved. 3. That the County Administrator is hereby authorized to take such actions and to execute such documents as may be necessary to accomplish these purposes, all upon form approved by the County Attorney. c:\wp5 ]\agenda\general\relocate.hol 3 (UII,~Iillllll'rllillllllllllllllllllllllllllllllllilllllllllllllllllllllilllllllillllllllllllll111111111111111111111111111111111111ll1 ~ F ~ -t ~ ~ _ _~ ~ ~ ~ ~ AGENDA ITEM NO. S ~-- ~ ~, _ .~ _ - ~ w ~. APPE CE REQUEST -_ = CITIZENS COMMENT = PUBLIC HEARING ORDINANCE _ _ = SUBJECT: ~ r( ~.- ~ ~ ~ ~'1' ,, r ; ,~. ~ V - __ I would like the Chairman of the Board of Supervisors to recognize me during the =_ meeting on the above matter so that I may comment. - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ __ ^ Each speaker will be given between~u~x' to five minutes to comment whether speaking as an individual or representative. The Chairman will -- decide the time limit based on the number of citizens speakin on an issue, _ and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. - __ ^ Speaker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. a ~ ~ ~ ^ Speakers are requested to leave any written statements andlor comments = with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - mlllllllllllllllllllllllllllillllilllllllllllillllllililillllllllllillllillllilllillllllilllllllillllllllllllllllllllllillllillllm ,~- / My name is Louise Garman. I'm a resident of Roanoke County. Thank you for the opportunity to present our views on Interstate I-73 and particularly Alternate 6. The general description of Alternate 6 is: running from the North Carolina Line generally along Route 220 to Roanoke at I-81; then through Catawba Valley to Blacksburg to Route 460 near Pearisburg to the West Virginia State line. The topo maps furnished to us by the Virginia Department of Tranportation in Richmond show in detail that Alternate 6 would destroy the Mount Tabor area and the Catawba Valley. This route runs along the top of the ridges and then down to Route 785 (Blacksburg Road) and across two mountains to, West Salem. It is the longest and most expensive alternate I-73 route out of Bluefield, West Virginia, and would take two-thirds of the narrow Catawba Valley leaving the remainder of the valley to live with the pollution, noise and the undesirable aspects of an interstate highway. On October 12, 1993 you, our Board of Supervisors, on a motion made by Mr. Ed Kohinke, Catawba Supervisor, voted by resolution to support the Roanoke corridor which was described as following US 460 corridor from Princeton, West Virginia to the Blacksburg-Christianburg area, then follow I-81 to the Roanoke Valley and run south along US 220 to the North Carolina state line. The vote passed unanimously. ~~ ' ~ ~~~ <~ ~; (~, i 3 ~~ ~~~ B tai % E ~ ^~ ~~~~(' _ \ ~ ~ ~ c r `' ~ 'o D7 \U~r ~- _ ~~ ,~~vr _ ,~ -- -~, I ~' ,~ - o z o ~~` .. / -~~ `o ., ~~ ~ ~` ~ ~--1~~v M °~~ ~~1 ~ $ ~~ ~ ~~ '~ r ~~~~ ~i o~ c"~ /, ( --~ z ~ _ ~ ~~~ ~1 ~~~ -;~'~ ? I ci ~ a ~~. _ ~1 ~' ~ _ a ~ 1 ~~ ~ ~ ~~ . ~ ~ y ~ -~, ~ J -~ ~` ~~~~~ ~rr_~~ ~~ e ~ 1I~ , ~~ ~ ~~,~o ,_. _.~-- - ~ ~ _ ~ ~ ~ ~~ ~ ~ o ` . ~~ ~, ~, ._ ~~ ~f/ 1I~10.+~7~---~,u f-st ~l_.~/.,,) r ~ 11 i R~~'' ," "~, ~~_ --~`~ ~ Cam. O ~~ -:~-a, _ ~~~, ,~. o \ ~ \~ry/r ~~~ ~` ~C ~ I -~ ~ ~ (~'S~ \ G -Y ~~ 'ee . A ~"` - 5 ~ -~ ~L a ,~ ,~~ ~~ ~ ~ ~ ~ ~~~ I~ ~~Y ~ '` ~~, ;;x~ -~ ~~ ~ ~ ,~ ~~ =~~° ~-~ - i ~ e ~_ p I ~~ ~ , ~ ~~ ~ ~h: ' y ~~ ~~~~ ~~ ~ ~~~,N~~ A ~~;~` i ~- ~~ ~~ ~, Z ~ r ~\ ~?~ `~ ~~~y - ~ ~ ~ ~ ~~ ~~ ` ~~ `\ ~' ~ J ~'l ~~ 1~\ ~~ ~itis~ ~ Q ` 7 ~ ~~~ ~ j ~~ \ ~ ~ ~ _ ~~ ~ ~ T ~~~ ~ ~. o ~ ~ ~_ ~ ~ ~4 ., ' i ~ ~.._Z ~~~ ~ ~ w- ~~ ~~ ~~ Sys gr ~ ( \~ ~~ e ~~~~~/ r~N Vl. Y ~ ~~ =1,~ ~S~ Jl ~ _ a ~~~, ~o`~~ ~~ ~~ rti., _ ~ ~ .. ~~~~II 'i 8 i~ ~ ~ L~ ,` o~ ~ ~~~ ~ ~~ ~~~ ~ ~ ~ l ' J ~ ~ *` r`i ~~ e~~ r 1 ~ C ~~\,~ ' /~ C ,I L~ ~' ~ ~~' "~ ~~,~~ ` P ~.~ ~ { ~ _ ~ _ ~: b ~ ~ ~ ~~' '~ 1Z`Z ~~ yj, oe 'i M ~ ~I~, '~ F< ~ I~ E f p4 ~, ~ _r~- ~;~~ ~- ~ a ~,- ~ ~~ ry \ S "~. 0 1 , ~ a~+,;,4 ~ ,~" ~~ _ ~~~ 11111~IIIIIIIIIIIilllllllllllllllllillllllllllllllillllllllllllllllllllllllllllilllllllllllllililllillll = IIIIIIIIIIIIIIIIIIIIIIIIIIU,(~ _ _ ~~ AGENDA ITEM NO. ~~ - / -~-~' - - - APPE CE RE VEST - Q - - ,-PUBLIC HEARING ORDINANCE ~ CITIZENS COMI\~IENTS _- - 0 ~ i 1 ~~~ f'~ f ..j ~ - - SUBJECT: ~ ~ ~ ' ~ ~ {~ - - ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD, I AGREE TO ABIDE BY THE GUIDELINES LIS BELOW: TED = ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. - -_= - ^ Speaker will be limited to a presentation of their Point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ = Speakers are requested to leave any written statements and/or comments c vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - - - - - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK '- - - - - - ... - - - - - - - - - - - - - - NAME D ~ l bQ~ -~ ~ ~ ~~~ ,~ ADDRESS ~ j b Q ~~ ~ ~-~ U r/ ~ ~ ~ ~~~' ~ ~, ~ ~l - ~ - - PHONE ~ ~ ~ - (~ ~ ~ ~ - = = IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIililllllllillillllllllililllllillllllllllilillllllllllllilllllllll IIIIIIIIIIIillllilllillllllilnl a KEY POINTS OF VA I-73 COST • THE COST DIPFFREOREPNOSg LS MOST EXPENSIVE VA. I-73 ROUTENALT 6 VIA CATAWBq) VS THE LEAST EXPENSIVE (ALT 3 VIA I-77) IS ESTIMATED BY VDOT TO BE ($1,601,000,000- $789,000,000)=$812,000,000 OR 812 MILLION DOLLARS • THE VIRGINIA I-73 ALT 6 "PORK LOOP 6" FROM BLUEFIELD W.VA. VIA CATAWBq TO ROANOKE WILL ADD $812 MILLION DOLLARS AND 49 MILES TO THE HIGHWAY (TRAYS AN INCREDIBLE $9567 PER YARD OF HIGHWAY) THE VIRGINIA I-73 ALT 6A "PORK LOOP 6A" FROM BLUEFIELD W.VA. VIA ROUTE 460/220 TO ROANOKE WILL ADD 466 MILLION DOLLARS AND 45 MILES TO THE HIGHWAY THE PROPOSED CATAWBq ROUTE ALT 6 FOR I-73 SOUTH WILL RUN DIRECTLY ADJACENT AND PARALLEL TO I-81 NORTH FOR 23 MILES OF REDUNDANT INTERSTATE HIGHWAY (ONLY 4 MILES SEPARATE THEM) THATS CORRECT!! -- READ THE PREVIOUS BULLET AGAIN--- WHEN TRAVELING SOUTH ON I-73 YOU WILL MAKE A USELESS 23 MILE NORTHERN DETOUR JUST TO PASS BY ROANOKE ON YOUR WAY SOUTH . RECOMMENDATIONS • AS TAXPAYERS, WE WANT THE LOWEST COST ROUTE FOR I-73 THROUGH VIRGINA 1,400 ~ ROUTE 8 ROUTE 220 EXPAND ROUTE 460+ $1.282 $1,255 ~ 1,200 ROUTE 100+ EXISTING ROUTE 52 O 1.000 ROUTE i-77 $897 J $789 800 ~ 600 400 200 0 ALT 3 ALT 4 ALT 5 ALT 6A I-73 ROUTE ALTERNATIVES (ALT 6 & ALT 6A VIA ROANOKE) 120 T 100 EXPAND EXISTING 80 ROUTE I-77 ~ 66MILES ~ 60 40 20 0 ALT 6 VDOT I-73 PROPOSAL MILES ROUTE 460+ ROUTE 460+ SMARTHWY+ CATAWBA+ ROUTE220 ROUTE 220 ROUTE 460+ 100 MILES 105 MILES ROUTE 8 ROUTE 460+ 83 MILES ROUTE 100+ ROUTE 52 56 MILES ALT 3 ALT 4 ALT 5 ALT 6A ALT 6 I-73 ALTERNATE ROUTES ~ (ALT 6 & ALT 6A VIA ROANOKE) iui~~iiiiiii~iiiiiiiuiiiuiuuuuuiiiiiiriiiiiiiiuiiiiiiiiuiiiiiiiiiiiiiiiiiuiiiiiiiiiiiiiiiiiiiiuuiiiiiuiui 3 ~iiiuu ~_~ - AGENDA ITEM NO. - - pE CE REQUEST _ ~ - __ =_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - - ~.- - ~-- ~Ia ~ ~ ~~~ icy ~$'3 ~ ~ f~ ~ ~ ~;~ I~'1 ` ~- `~ - -_ = sUBJECT: ~ ~ ~ - ___ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = =_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ._ - _ - ._ -_ c BELOW: - __ =_ ^ Each speaker will be given between three to five minutes to comment - _ whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin~ on an issue, c - and will enforce the rule unless instructed by the majority o the Board to -- _ - '" do otherwise. ~' aker will be limited to a presentation of their oint of view only. ^ Spe Questions of clarification may be entertained by the C airman. ments must be directed to the Board. Debate between a recognized ^ All com = speaker and audience members is not allowed. =_ ^ Both speakers and the audience will exercise courtesy at all times. ^ S Bakers are requested to leave any written statements andlor comments ._ - vnth the clerk. .- ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP '- SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ c pLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = - -_ - - _ -_ ... - __ NAME ~~ '- .,. - ADDRESS PHONE irlembers of the Board, Good evening. My name is Jim Martin. I am a resident of Roanoke County and a Realtor with 22 years experience. I wish to address the adverse economic effects the "Alternate 6" routing of I-73 will have on this area. They are monumental. For "Alternate 6", 49 extra miles of homes and farms will be condemned through Eminent Domain, creating significant and sometimes unbearable hardship. Assuming aright-of--way 400 feet a des of land This land and thesdehomes occupy and destroy an additional 2,375 represent lifetimes and generations of toil and savings. VDOT tells us that the proposed nd o auncertainry thapc~ea tstl From nowauntil the width by 5 miles. Imagine the ki time a definite route is identified, every resident in the area will be in a state of "limbo" not knowing what to expect. vVhat they can expect is: Homes will not be sold because buyers will not buy. Values will plummet. Financing sisals will n t be abl ~todsusltain~lendersmpossible to obtain because real estate apps requirements. Consequently, new homovemelnts to their homes. Without these 11 not be able to re-finance, or make tmp activities, values will continue to decline. If and when the road is actually built, those people whose property is condemned will, ironically, be the more "fortunate" ones. They will be paid and will move away. The remaining residents will be forced to live with the interstate, its noise, fumes, and water pollution. Their way of life will be forever changed and their homes will be forever devalued. To illustrate the effect the road would have on neighboring properties, I offer the following quotes from the Encyclopedia of Real Estate Appraising: A) "Eminent domain...can affect the value of residential property even though no part of it is taken,...by creating high speed hazardous highways, or by providing for an undesirable public use in close proximity to residential properties." 1 ,~ B) Any neighborhood that is subject to undue noise, excessive traffic...should be penalized in estimating value." 2 In appraisal terminology, this is known as "economic obsolescence". It is incurable 3 . Once the value is lost, it can never be recovered. I believe the Board of Supervisors as well as the public, was misled by VDOT's characterization of a "SUS 460ate 6" a~well as any other rout thatadoesn't utilize n to specifically renounce Altern existing rights-of--way. 1 Edith J. Friedman, editor, Encyclopedia of Real Estate Appraising (Prentice-Hall), p. 15. 2 Friedman, p. 198. 3 Paul G. Creteau, Real Estate Appraising, Second Edition (Castle Publishing Co.), p. 43. ~Illllllllllllillllllllllllllllllllllllilllllllllllllillllillllillllllilll llllllllllllllllilllillilllllllllllllliillllllilllllil~ _ _~ _, _ _ _ _ -_ -_ AGENDA ITEM NO. S ~ ~ c _~ _ .~ _ _ _ _ _ _ APPE CE REQUEST _ _ ~) _ PUBLIC HEARING ORDINANCE / CITIZENS COMMENTS( _ _, SUB CT: ' 7 '~' ~ r~ III .. rtS~~IR,~O _ JE ~ 3 Alftrnal`s ~o ['~c#~ _ -_ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ _ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ .~ ^ Speaker will be limited to a presentation of their Point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ __ ^ Both speakers and the audience will exercise courtesy at all times. _ _ ^ Speakers are requested to leave any written statements and/or comments nth the clerk. _ _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ _ c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ c NAME _ _ _ _ _ _ ADDRESS ~ ~~ _ _ _ PHONE ~~"°' 4 • L, / ~ S` mlllllllllillllillllllilillllllllllllllllllllillllllillllllllllllllllllliillllllllllllllilillillillllllllllllllllllllllllllllllllm March 8, 1994 Good evening. My name is Sharon Kennedy. I am a resident of Catawba, and am a manager at a local health care agency. The Catawba Valley is one of the oldest settlements in Roanoke County. The Department of historic Resources, through the Roanoke Regional Preservation Office, has surveyed more than 100 ~r-G~-n~~r~~~S u„~l buildings in the Catawba Valley since 1989 . The Preservation office has also completed archeological excavations on properties in Catawba. The State Review Board has determined that the Catawba Valley appears to meet the criteria for listing on the Virginia Landmarks Register and the National Register of Historic Places. The yellow portion on the map shows the rural historic district. This determination was made in April 1991. Even though Catawba has not yet been formally registered, properties which are eligible are still subject to the National Historic Act, Section 106, of 1966. Briefly, the Act states that anv federal agency participating in anv projects which would affect eligible historic areas, must undergo specific and extensive project review. Courts have decided that even a project within sight or the vicinity of the historic place is subject to Section 106. Section 106 further states that local governments are encouraged to take an active role when any undertakings affect historic properties in their jurisdictions. I encourage you, tonight, to take immediate action to preserve the historic Catawba Valley because, gentlemen, this (display map) is where the Corridor Alternate 6 is planned. Thank you, Sharon Kennedy a w Catawba Rural Ilistoric District Roanoke Co. Va. Scale: 1" = approx. 2.2 miles a,~ li 9.- ~ JtI hI:ItSVrv NA I IUNAL / ` q s.a..-o. ~ ~ O IbE S T• JJ( c?~~ ~', ~i \ \ l~ ~` ` ~~ ~J \ 0° \ j ~ ''~ y l . '- .. ~,. 1 / ( ~ ~.. ~, o .,, t r~G ,IQ. 1 ~ ~ • J r~ ~ ti 0 ' ./ ~ ~ /. ,, e~ 9 ~,~ f ~•J, to .. „u m~ ~" p ~ ~, ~ e ,ea• ,,.`.• 5 / INVft+t SfAIE ~ ' ` 91 .r~.'~ r/ ~.e' .• /f .~ Wll.f>t IIF FL~F7At~FAl~IF~ < ~y~~~ K'^° l ~ J/ ~ f./r M 119 i ~~ c ~,~l.l.~d ' r i~ ':~ )tl y ' 1 ('\ M.U..K Mw ~...,,. '. FE'S.-, ; ~; :.~• _ ~~~<., ~ . ~ ~ ;•., t:. ' ) _~ ~ ", I ~ ~ ..; ~. r~~.; `-~ ~Z °I `\ ~PI ~~~ • au •w `. • 11 - ~ Z'rf.t.\•rL i~' ,~ ( r 1 of ~.J~ II ~ ~~ F f~`h ~. ~`It9 ~ ' ,11 I 1\ ~~t G.. t ~ ~t ,- ~ a •.~• •'`~~ '` ~ J )~` - ... `>" S ids ~'i ~i ,,~ ,_ I 4 .. ~ . ( I~~' 'S 1 ~ ~. l ~ ,. ~ .~ ,~ g * .. l , i. r ,,, ; . . . e , o• ,' ` , ,w I .~~ •. '~, .~ 111 a •• ' \ •• _~ L /~~ ~ ~ ~ ,IFI ~ ••• ` 1. ._ ,. • ~,1r4e ~ -^/'. r•~~ y ~~R S J ,t L / I I I ~ +~ e _ ~ t 2 h~~J',. ~ ~,5~ PN .I vWf. ~ ~ ~ ~~ LIJiJ~ / .~ _11-60 "`w I ~ uwa b ~ ` ~ .~ ~ t h > ~. ~ f `I~ ~ N.e y.. • ~ ~ r ~ ~ 9 ,., .. ., < ,,,, r . ~ `I I ~ • " y I ~. ~ ~%'0 1 •~ i~ five ' ` ;~ " i .,r ~. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIl1U Illillllllllllillllllllllllli = ,~ ~_~ - AGENDA ITEM NO. AppE CE REQUEST G ORDINANCE / CITIZENS COMMENTS{~~~~(~~ PUBLIC HEARIN -' ~ ~~~ SUBJECT: ~~'^ _3 'rman of the Board of Supervisors to recognize me during the I would like the Chai -__ meeting on the above matter so that I may comment. ADDRESS WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED FOR THE __ BELOW: between three to five minutes to comment ^ Each speaker will be given whether speaking as an individual or representative. The Chairman will - ide the time limit based on the number of citizens speaking on an issue, _ der the rule unless instructed by the majority of the Board to and will enforce do otherwise. - resentation of their oint of view only. ^ Speaker will be limited to a p _ Questions of clarification may be entertained by the C airman. Debate between arecognized ^ All comments must be directed to the Board. speaker and audience members is not allowed. =_ ^ Both speakers and the audience will exercise courtesy at all times. leave an written statements andlor comments ^ Speakers are requested to y __ vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP _ ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ ~- s ~_ ~_ NAME ,.•~r~ . ~Jr e~'~ ~_ ~_ ADDRESS -_ q>>-331 c PHONE _. mllllllllilllllllllllllilllllllllllllllllllll -~ .~ members of the Board of Supervisors, members of the Mr. Hodge, press, and interested citizens: history, I am Dr. Deedie Kagey, author of th Preservation nFoundation, past president of the Roanoke Valley Committee for Chairperson of the Historic Resoural at APenn Forest Elementary. and assistant princip Roanoke County, is The Catawba Valley, potential site for an I-73 corridor, the most significant area of R settlement tandecontains an perhaps that it is the oldest area o cultural, and natural likely uns oiled historical, rior to the abundance of intact, P occurred p While some settlement the War resources. Scotch-Irish, most occurred following Revolutionary War by southward from Pennsylvania by those of German descent trave Vp ginia Rt. 311 provided a path through the Valley of Virginia. for ioneers to travel from the James River area to the New Riv e el to agriculture as it was is p Valley. The area is devoted larg the earliest days of settlemen s Its natural beauty is unsurpbs the Appalachian Trail, Havens Gand as evidenced by such features a s rings, McAfees Kno Refuge, the Jefferson National FO astora pretreat and cited as a It is truly a P Rt. 785 was Dragon s Tooth. primary reason families have chosen CataVDOTtoalrOUte many bikers even declared a scenic byway in 1986 by travel today because of its beauty. observed and The historic nature of th thernewlanfounded Roanoke Regional In 1988 and 1989, y documented. Preservation Office initiated asswerey urveyed whi h dreveal d na e, Numerous propertie M y landscap from the early 19th century- barns, variety of structures dating stores and structures are of log construction and include residences, blacksmith shops, churches, stables, corn cribs, a sawmill, and a stone lime Numerous mill sites, a schoolhouses. As a result of this survey, kiln have also been ide et aced for possible historical landmark preliminary form was p P designation of the Catawba Rural Hist785c aDds624ct -an are comprising 16,000 acres near routes 311, the ridge of the Catawba natural, and If the I-73 corridor were tO rr nnise he historic, Valley, it would greatly comp cultural identity of the area. Our environment h ed bbyn us.apeOnly past inhabitants and is being continually Chang e and experience; we ro ress b building on past knowledg humans p g y onsible decisions for must learn from the past in order to make resp it is ever more In our rapidly changing world today, ue and the future. important to understand our tiesuni~ pe a thought ulldecis~oneaod preserve those special quali ossible I-73 alignment. Preserve the heritag say no to the p the Catawba Valley. Wlllllllllllillllllillllllllllllllllllllllllllllllllllllllllllliilllill 1111 111 Illlllillllillllllllllllllllllllllllillllllllllillij~ _ _ _ _ _ _ ~. _ ~6L - AGENDA ITEM NO. ~~~ - ~ 1lll~ 1~ ~ A Trp - ~ ~ _ _ s `~i i _ _ _ _ CE RE(~UEST _ _ __ _ _ -PUBLIC HEARING _ _ -ORDINANCE CITIZENS COMMENTS SUBJECT: -~-- ~ 6~ _ - _ - _ __ .,. I would like the Chairman of the Board of Supervisors to recognize me duri ng the meeting on the above matter so that I may comment. _ _= WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINESDDRESS BELOW: __ STED '- _ ^ _ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The = decide the time limit based on the number of citizens speakin hon anaissuel and will enforce the rule unless instructed by the majority o~the Board _= do othe rwise. to = • -_= Speaker will be limited to a presentation of their oint of view onl . uestions of clarification may be entertained by the Chairman. y - • _ All comments must be directed to the Board. Debate between a reco nized speaker and audience members is not allowed. g • Both speakers and the audience will exercise courtesy at all times. _ ^ _~ _ Speakers are requested to leave any written statements and/or comments with the clerk. _= ^ _= INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ _, PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,,. _, ... _ - _ NAME 1 ~ ~ ~ .-~ ~ ~ ~ ~ ~i1 ~= ADDRESS Cp ~ (~ (~ .~ ~. ~~ t~ ~~ ~~ ~; ~ t j~. ~ - _ _ PHONE _ _ IIIllllllillllliliilllillllllllllllllllliilllllllllllilllllllilllllllllllllllllllll IIIIIIillillilillllllillllllillilllllllllllilnl rrrrrrrrrrrrrrrrririrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrlrrrrrrrrrrrrrrrrrrrrrrlluu rrrrrrrrrrrrrrrrririrrrrrrrrrrrrrrrrrrrrrrrrrrr ~ .~ - _ AGENDA ITEM NO• S ~ CE REQUEST APPE - NG _,ORDINANCE -CITIZENS COMMENTS PUBLIC HEART ~" suBJECT. - an of the Board of Supervisors to recognize me during the I would like the Chairm on the above matter so that I may comment. DRESS c meeting LECTERN NAME AND WHEN CALLED TO THE , I WILL GIVE MY . I AGREE TO ABIDE BY THE GUIDELINES LISTED c FOR THE RECORD _ BELOW: .- Baker will be given between three to five minutes to comment ^ Each sP eakin as an individual or representative. The Chhairman will _„ whethe~hse time limit based on the number b ctheema~ority of the Board to decide - _ and will enforce the rule unless instructe y e do otherwise. - resentation of their point of view only. ^ Speaker will be limited to a p the Chairman. Questions of clarification may be entertained by ,_ ust be directed to the Board. Debate between arecognized ^ All comments m , speaker and audience members is not allowed. - at all times. ^ Both speakers and the audience will exercise courtesy _ are re uested to leave any written statements andlor comments __ ^ Speakers 9 w-th the clerk. S SPEAKING ON BEHALF OF ~ ORGANIZED GROUP - E WITH THE CLERK AUTHORIZATION FROM THE GROUP ^ SHALL Fly ALLOWING THE INDIVIDUAL TO ~pRESENT THEM. c GIVE TO THE CLERK ° PLEASE PRINT LEGIBLY AND ... ._ ,_ - ._ _. _. 1 _- NAME D%1' /' '° ~-~ mover ~P~~ ~ . ~ ~~~ j~U~~O~ (~~' ADDRESS -~ ~ ~-, "~ -- _ ~ PHO -_ IIIlilllllllllllilllllllllllllllllllllllllllllllllllllllillllllllllllllllll IIIIIIIIIIIIII illlllllllllllllllllllllllllllllll ROA:~+'OKE AI"PALACHIA~T ~ TRAIL CLUB ~ `~ ~ ROANOKE, VIRGINIA ~'° '~- MEMBER APPALACHIAN TRAIL CONFERENCE ,~~ ~" ~ , ~~ T0: Roanoke County Board of Supervisors FROM: William N. Gordge, M.D. DATE: March 8, 1994 SUBJECT: Possible Impact of Proposed I-73 on the Appalachian Trail My name is William Gordge. I have been a resident of Roanoke County for 25 years. I am also a member of the Roanoke Appalachian Trail Club (RATC) and I am the Club's Land Management Supervisor. I wish the adverse highway 73 to express my concern and impact which Alternate 6 will have on the quality that of the RATC regarding of the proposed interstate of the Appalachian Trail experience. The maps available to us are tentative, but leave no doubt that Alternative 6, if chosen, will have a devastating impact on the remote and pristine character of the Trail as it passes through the Catawba Valley. You are aware, of course, that the Appalachian National Scenic Trail is a resource of major recreational significance. There are about 20 miles of Trail in Roanoke County: about 5 miles in the Jefferson National Forest, and 15 miles within the National Park Service Trail Corridor. To the south is the Dragon's Tooth and to the north is McAfee's Knob - both outstanding rock formations yielding scenic treasures. In between these points the Trail skirts and crosses the Catawba Valley in a lovely rural landscape setting. ' The Appalachian Trail is justly famous as a 2,000 mile opportunity for people to walk through unspoiled, remcte,~ and varied terrain. Over 2/3rds of the nation's population lives within. a day's drive cf the Appalachian Trail. We can rightfully say that the Catawba Valley is as beautiful as any section experienced in ar.y of tre 14 Trail states. If you have any dcubts about the popularity of this area, simply go out to the Dragon's Tooth or the McAfee's Knob parking lots on any nice weekend, and observe the large crowds who come to enjoy this outdoor public playground. The RATC is the delegated land management agency for the National Park Service in the Catawba area. The majority of the Club's members are residents of Roanoke County. 3,503 volunteer hours of Trail work were documented for the year 1993. The Club is totally committed to the preservation and protection of the Appalachian Trail. The club board has conveyed its grave concerns regarding Alternate 6 to the Virginia Department of Transportation, and to the National Park Service and to the Appalachian Trail Conference, and tonight we are here to express our same concerns to you. From the material available to us, it is evident that Alternative 6 will parallel the Trail for a mile or more, utterly destroying the remote and rural character of the Trail and the Catawba Valley, in addition having a heavy impact on the view-shed from the Dragon's Tooth, and the various scenic outlooks along the Catawba Mountain ridge, and even from McAfee's Knob. Therefore, in order to preserve and protect the quality of the Appalachian Trail experience in the Catawba Valley, we ask that members of the Roanoke County Board of Supervisors commit themselves, to opposing Alternative 6 for the proposed interstate 73 highway. Other Club members are here tonight to demgn's~rate their concerns and their names attached to this stateme~x~. i r spectfull~i' yours, ~ ; ~~ ~1 ..~ W i'1 1 i am N. G ~g ~~~M.~ . 3130 Evergreen Lane, SW Roanoke, Virginia 24015 ~~r ~~~1~~~~-. /~~~~~~~ o l~ ~~ l _s/~a SiN~~~~ ~~s ~~ k ~ , l~A ~ ~ ~o l ~' ~~ ~. ~i~s .~-~ //may ~~ 2 S!/S3 r~~ ~~/ ~~ ~7 ~'~~. ~ C I o ~--- ~1~ ~e Fp~~~t5~~1 ~3~3 ~ rg,9 F~~~r~san ~~. ~oq~no k~~ U~} `Z ~f~ l ~ 1 / ..^,I J.~i4/ -~ r^/" g\ ~ \ \~-~ ~ S~~(' ~ ~~ Its ~ l9ly G(/Q~•7,~ dam, ~~ ,S~i .~t~, c,~n o~ e.. ~ r ~ -CCti 3 3 t~ ~-~-v~n e-~uv~- e- S ~~~~ v ~ -~~ot$ ~k~a~n- 0~/~ l~~w~oo~~~ 2~iz 8' ~~~ A7(i `~ (' G, ,, Wlllliillllllliillliliilillllllllllllllllllllllllllllllllllllllllllllllllllll IIIIIIIIIIIIillllllllllilllllllllllllllllllllllllll~ c - ~ _ _ _ AGENDA ITEM NO. ~ - / _ ,,, APPE _ = CE RE _ QUEST __ -PUBLIC HEARING = _ORDINANCE CITIZENS COMMEI~TTS uBJECT: ~ - `? 3 = _ __ _ I would like the Chairman of the Board of Supervisors to reco nize me c meeting on the above matter so that I may comment. g during the ~'~'HEN CALLED TO THE LECTERN, I WILL GIVE My NAME c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELAI D ADDRESS _ BELOW: NES LISTED __ • Each speaker will be given between three to five minutes to com whether speaking as an individual or representative. Th -' decide the time limit based on the number of citizens speakin hon anan will c and will enforce the rule unless instructed by the majority of the Board to do otherwise. - ~ p ~= S esker will be limited to a presentation of their oint of view _ p uestions of clarification may be entertained by the Chairman. only. • • -- All comments must be directed to the Board. Debate between a reco ' speaker and audience members is not allowed. _- gn~zed _ ~ Both speakers and the audience will exercise courtesy at all times. _= • Speakers are requested to leave any written statements and/or com with the clerk '- ments c ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GRO SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ UP PLEASE PRINT' LEGIBLY AND GIVE TO THE CLERK _' - _ _ - _ = NAME _ ~ n ~ h r~ ADDRESS (_-Lt ri~ r-~ ._ '- ~ _ ~r~~ -P rS .~- . ~ - ~` v ,_ PHONE ~ rt S _ _ r~- - ~ ~~ _ _ _ _ _ _ illilllllllllllllllilllliiliillllllillllllillillllllllllllllilllllillllllllllll Ilillllliillllllllilllllllililliilll Illllllllllltm 11111111111111111111111111111111111111111111111111111111111111111111111111111 uiiiiillliillillriiiriiiiiilliliiiuiiiiiiiiuiirl - AGENDA ITEM NO. --`~ -" - CE REQUEST APPE - ~~TIZENS COMMENTS ORDINANCE PUBLIC HEARING _ - .~~73 - suBJECT: _ of the Board of Supervisors to recognize me during the I would like the Chairman comment. - meeting on the above matter so that I may NAME AND ADDRESS '~ I WILL GIVE MY D TO THE LECTERN, WHEN CALLE I AGREE TO ABIDE BY THE GUIDELINES LISTED FOR THE RECORD BELOW: '- will be given between three to five minutes to comment esker -' - ^ Each sp kin as an individual or representative. The Chairman wit whether spea g the time limit based on the number of citizens oT~a~of the Board to decide - - and will enforce the rule unless instructed by the mad - do otherwise. invited to a presentation of theirCp ai rnan. view only. ^ Speaker will be 1 be entertained by the h __ Questions of clarification may Debate between a recognized c c ^ All comments must be directed to the Board. -' speaker and audience members is not allowed. _ th s eskers and the audience will exercise courtesy at all times. ^ Bo p c re re uested to leave any written statements andlor comments - ^ Speakers a 9 - vv~th the clerk. -' Sp~iKING ON BEHALF OF AN ORGANIZED GROUP - WITH THE CLERK AUTHORIZATION FROM THE GROUP ^ INDIVIDUALS - - SHALL FILE "- ALLOWING THE INDIVIDUAL TO REP~SENT THE __ CLERK - PLEASE PRINT LEGIBLY AND GIVE TO THE - - - = - - = = = = - - = - - - - = = - - = _- = NAME = - - - = V = ADDRESS V __ ~ - ~~~~ _ - PHONE ~' ~~' ~ -_ - 11111111111111111111111111111111111111111111111111111111111111111111111 mllllllllllillllllllillllllllllllllllllllllllllllllll IUIIIII~IIIIIIIIIIIIIIIIII~~~~~iil~l~lil~illl~~l~~ll~lll~lili~llllil~l~~l~lllll~~~l~~lllilllllllllllllllllllllli = Illllllllllllllll~jj~ _ _ _ _ _ ~ _ - - _ _ _ _ _ AGENDA ITEM NO. - --- - - - _ _ _ _ - APPE - _ _ - CE REQUEST - _ ,-,PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ ~ - _ _ suBJECT: ~ -~3 _ _ I would like the Chairman of the Board of Supervisors to recognize me during the - meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD, I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - - ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, ,= and will enforce the rule unless instructed by the majority of the Board to = = do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c ^ p Both s eskers and the audience will exercise courtesy at all times. _ _ ^ Speakers are requested to leave any written statements and/or comments c = with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - _= = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - _ - - - - - - - - ._ - - - - - - _ _. _ _ - - - .= NAME ~ _ - Cc P - - - - - = ~ =_ - ADDRESS ~~ hp ~~ ~~ - _, ~Q Yh ~y ~~ _, - _ PHONE ~ g 3 -~ (~~ ~6 - - - - __ Iillillllllllllllllillllllllillllllliliilllilllllllillllillllllllllllllllillllllliillllllilllllllilllillilllllllil 111111111111111 ~iiuuiiiiiiuiiiiiiiiiiiiiiiriiiiiuuiuiiiuuiii~iiiiiiuuiiiiiiiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuuiiiiiiiiiii~ - o - _ C~ - - ~ - _ - _ -_ _ _ AGENDA ITEM NO. APPE CE REQUEST _ - __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS suBJECT: ~- _7 ~ C~~~ ~ r ; ~ ~ ~- ~; __ _ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: _ ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority oi~the Board to __ do otherwise. - __ ^ Speaker will be limited to a presentation of their point of view only. - Questions of clarification may be entertained by the Chairman. __ = Debate between arecognized ^ All comments must be directed to the Board. _ _ speaker and audience members is not allowed. __ _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments - vnth the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ _ = LEGIBLY AND GIVE TO THE CLERK PLEASE PRINT ._ fi~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~i~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~i~~~~~~~~~~~~~t1'1 iiiiiiiii~iuiiiiiuiuuiuuuiuiiiiiiiiiiiiiiiuiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuuuiiiiiiiiii~ ~iiiuiui~iiiiiii AGENDA ITEM NO. _ " CE REQUEST ' _ - _ -_ " APPE _ - r - jJBLIC HEARING ORDINANCE ,~ CITIZENS COMMENTS P .; SUBJECT: ~ ~ ~, c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. - _ N CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS WHE FOR THE RECORD• I AGREE TO ABIDE BY THE GUIDELINES LISTED _. ;_ BELOW: -_ s esker will be given between three to five minutes to comment c ^ Each p - whether speaking as an individual umber of ci izens ~speakin hon an issuel decide the time limit based on the n and will enforce the rule unless instructed by the majority o the Board to do otherwise. resentation of their oint of view only. ^ Speaker will be limited to a p _ Questions of clarification may be entertained by the C airman. ^ All comments must be directed to the Board. Debate between a recognized c __ speaker and audience members is not allowed. __ sand the audience will exercise courtesy at all times. __ ^ Both speaker ^ Speakers are requested to leave any written statements andlor comments vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ._ ._ ._ ._ _. ... __ ~ ~~ NAME ~~ to ~.; : __ ~ ~<~>t ~ '~ ~ ^: ~~~ I~_ } ~ ~~ r ~, i ~ 1 ( ~ (` ~ <~ ~, f ~i ~ ADDRESS ? i -~. + ~ ~ _ ,~ ;~ ~ _ e ._ _. - PHONE -- ''~ ~~~ ~ ~` c m~~~~~~~~~~~~~ i a O ~ ~ q 0.o ~,q ~o n o ° ~ a a a ti ~ D ,~,~. Q Q `~ ~ J a ~ O a ry b e• ~ ~~~~Q~oa ~c ~ a y a ~ e m 0.o•0.A ~ :~a'Ca~~o cooo~.~ ~ :~aC,. a~o`~o °j~° ~a $•0.b ~°,nQaao '~ m `0. ~o a .. Q~~ ~~~ Q~~~~~~o a ~ o a ~ ° y 0. ~ ty ~ a ti 0. ~ ~^ Q ~ O ~oQ a~ gab°,A°o a ~ o a-~ a \~ Q ~•o n o 0 ory ~~ ~ ~ ~~°,bQO6 ~. 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HODGE (703) 772-2004 C~o~xxtt~ ~~ ~Z o~~xx~.o ~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 March 9, 1994 Mrs. Frances Holsinger 7678 Old Mill Forest Drive, S.W. Roanoke, VA 24018 Dear Mrz 8ri`lsinr~e.~ • v ~ ~~ BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NIC KENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the League of Older Americans Advisory Council. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, March 8, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the League of Older Americans Advisory Council for another one-year term. This new term begins on March 31, 1994, and expires on March 31, 1995. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc ly, ee B. Eddy,lChairman Roanoke County Board of Supervisors LBE/bjh Enclosures cc: Ms. Susan B. Williams, Executive Director League of Older Americans ® RecyGed Paper OF ROANp~,~ t; p 2 O ~ 2 ~ .~~ 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 March 9, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN GATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Susan B. Williams, Executive Director League of Older Americans 706~Campbell Avenue Roanoke, VA 24009 Dear Ms. Williams: This letter will advise that at our meeting on Tuesday, March 8, 1994, the Board of Supervisors voted unanimously to recommend the appointment of Mr. Murry K. White to the League of Older Americans Board of Directors for another three-year term. Mr. White's new term will begin March 31, 1994, and expires March 31, 1997. On behalf of the supervisors and the citizens of Roanoke County, please convey to Mr. White our sincere thanks and appreciation for his willingness to accept this reappointment. Sinc ely, ee B. Eddy, Chai n Roanoke County Board of Supervisors LBE/bjh cc: Mr. Murry K. White P. O. Box 137 Salem, VA 24153 C~o~~xx~#~ a~ ~o~~t~a~P ®a~yaed FapeT 0~ ROANp,Y~ a ti ~ p z c~ ~ 2 v ,~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 March 9, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Steven W. Harris Baptist Childrens' Home Salem, VA 24153 Dear Reverend Harris: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, March 8, 1994. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincer y, Lee B. Eddy, Chairman Roanoke County Board of Supervisors (~~~xx~#g ~~ ~~~xt~~E ® Recyded Paper OF pOANp~~ a ~ ~ z G~ ~ z v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~ixx~t~ ~~ ~Z.o~~xz~~~~ Ms. Betsy Jenkins, Blue Ridge Council 4923 Woodmar Drive, Roanoke, VA 24018 Dears Ms. Jenkins: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 March 9, 1994 Bingo Chairman of the Blind, Inc. SW BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At their regular meeting on Tuesday, March 8, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Blue Ridge Council of the Blind, Inc. for a bingo permit for calendar year 1994. The bingo games will be conducted on the dates and times specified in the application at the Cave Spring Lions Club in Roanoke County. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the dates specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer Mr. Robert Hoel, President, Blue Ridge council of the Blind ® R~.yaea Paper O~ ROANp,Y~ ~ ~ p z c> o ; ~~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 March 9, 1994 Mr. Stuart Israel 2945 Brughs Mill Road Fincastle, VA 24090 Dear Mr. Israel: (703) 772-2005 At their regular meeting on Tuesday, March 8, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Roanoke Valley Student Trouble Center, Inc., Trading as TRUST for a raffle permit. The raffle will be conducted on April 24, 1994, at Tanglewood Mall in Roanoke County. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, '~~,-may, ~J~ GLc.c~~,.- Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer (2~o~x~t~ ~~ ~~~x~.o~P BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL OISTRICT ® R~ydea P~ OF POANp~.~ ~ ~ A z c~ z ~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 . P.O. BOX 29800 Ms. Martha Ferrell 6213 Nell Circle Roanoke, VA 24019 Dear Ms. Ferrell: FAX (703) 772-2193 March 9, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At their regular meeting on Tuesday, March 8, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Roanoke County School Food Service Chapter for a raffle permit and 50/50 raffle permit for calendar year 1994. The raffle will be conducted on May 6, 1994, at Northside Junior High School, and the 50/50 raffles on the dates listed in the application at A. R. Burton Technical Center. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the dates specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT: YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 ® Bagdad Paper Paul: ECH wants to place on the 3/8 agenda an amendment to the contract allowing the Back Creek Fire Station to rent out the house on the property. Roger Vest would like permission to sublease the house, which I understand is not allowed under the current agreement. ECH said it either had to be brought to the Board for an amendment on 3/8/94 OR he could give approval to this administratively. Let me know whether this should be on the 3/8 agenda. Mary Allen 2/28/94 ~~./ C~~ ~ ~8~~ Summary of Storm Related Costs to the County of Roanoke 12/93 through 2/22/94 Fire & Parks & General Police Rescue Recreat. Services Overtime $ 2,367 $ 8,749 $ 5,527 $ 1,207 18,12 *~j 4,152 420 Vehicle (repair/replace) Materials 530 4,435 1,392 Tools/Equip. 1,268 Contract Services 160 685 Sick leave 650 2,700 14,646 Facility Repair _______ ------- --- ~ ~ c~ F= Total $21 832 $12,901 $14,615 $17,665 - ~/~ Grand Total Reported...... $67,013 There are likely to be some minor additional costs. These will be accumulated and an agenda item prepared for action at the next Board meeting. .=~~V ~, Bulk and Brush Pickup _.. w have h~no cads for special service o brush s of no and bulk pickup. ur curren~Tan is to pick up thiwem w 11 work ~ edule. If it becomes necessary, Saturdays and Sundays to whatever extent is required to meet the need. The f figures in the table above do not reflect costs that will be incurred for additional debris removal resulting from the latest storm. * Includes the replacement of one police cruiser Mr. Eddy: I talked with Susan Williams, Executive Director of LOA and she told me that they definitely want Murry White to serve another term and he wants to serve another term. He will be elected Vice Chairman of the Board this year and Chairman of the Board for next year. I will place his name on the Consent Agenda for confirmation on March 8. Mary Allen 2/24/94 ~ ROAN ~.~ ti , p z c> z a~ rasa COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 TO: C~~~xz~#~ ~~ ~~~xx~~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 MEMORANDUM BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Members of the Board of Supervisors FROM: Elmer Hodge County Administrator DATE: February 16, 1994 SUBJECT: Cat Ordinance (703) 772-2005 The County Attorney's Office plans to bring the proposed cat ordinance to the March 8 board meeting for first reading. His staff is in the process of updating the draft ordinance to include suggestions from board members and the Public Safety Team. If you have any questions or suggestions, please contact County Attorney Paul Mahoney. CC: Paul M. Mahoney, County Attorney ® Regded Paper ~~- ,. ME TO: Mary Allen, Clerk FROM: Diane SUBJ: Vacation Request DATE: February 23, 1994 Please prepare the Legal Ad for the following: REQUEST TO VACATE A 15 FOOT PUBLIC UTILITY EASEMENT (P.U.E.), LOCATED ON TAX PARCEL 94.02-2-21.19, REFERRED TO AS TRACT "A", LOCATED ON CARRIAGE HILLS DRIVE, AND RECORDED IN DEED BOOK 1246, PAGE 1277 IN THE WINDSOR HILLS MAGISTERIAL DISTRICT PLEASE BILL: Keith & Diane Cluster 4573 C Buck Run Court Roanoke, VA ~sf - 318I9~~ .Zno[- ~~~~/9~/ ROANOKE COUNTY ATTORNEY'S OFFICE 772-2007 MEMORANDUM TO: Ken Hogan, Animal Control Officer Sheriff Gerald Holt Terry Harrington, Director of Planning & Zoning FROM: Joseph B. Obenshain Senior Assistant County Attor J y DATE: February 18, 1994 RE: Cat Ordinance Enclosed is the second draft of the Cat Ordinance which the Board members have requested be placed on the agenda in March. I would ask Sheriff Holt, as chairman of the Public Safety Team, to distribute this draft to team members and place it on the agenda for our March 3 meeting. JBO:wr Enclosure cc: Paul M. Mahoney Elmer Hodge Mary Allen -k '`= School lunch~fdif rence. It mal~~C'" ~13.~ ~'~ ~Prm~ ~"~ ckzy~~ o ~/f 4/ ,O J.,~,.. . CL`2~~53 f, c1C ool Food Service Association `~ 800~525~a575 American Sch /lddrrss anv reply to: 31 N~~nk~n ; (+IiZa, n -~h+n~rn, rid ~1?~1 + ~, ~~ r' k _ _ +' ~~t_ ~° ~~~ ~ z ~ +, r'urpoee: Addr~~s Ingvlrle• to -tie Die-ri~t Dir.ctor of In-ernol Ravwn~e: Accovnllnp Period Ending: Gentlemen: Sn3~r~t1<~0 O':~+v~nu~ ~~rve~~ note: ~~ ! In reply refer to: - - , A '~Itl ~_.'lutF~:1I~0:Etui I_o] li nT~ Vir~tr~a 21~p1~ R.OEtl70~Eb 7ti1137 :~tLLdE.Ilt ~'Z'OL`,~1•p Conti?a~~ Ireq P. 0. P~c~ : 7i!t:l C1L3.ritaktl8 ~.~tZ J3u^.ational., ;3:t1t:Lt~o~~ :4r~ _r~ and 5tid-1ltlantic Service Center ,tl,;p1O ~~ [3a~ed of infon^,tion supplied, a~ld assumin, your operations will be as stated it your e:cemptioc application. :t;e have rlc•tormined tha`. you are exemp! from ~ederaE ir.^om tax under Sec±: on :;011•c)(31 of the Internal RP~.r~nlle erode. rlny ch:lnf;e in your flurpr,sos+ character, cr neth~~d of nnerati^n must h° repurte~( to ns so we may consid,~r t. e r,;i,~c; cf the change .on rr ~ ti ~.~Ir E~e,.mpt status. ~'rn1 Tt1Ct also repo,;t any ch~nne in your Warne and -,ddress. Pending issuanco of rel;ulatiors und~•r S^cti~n X09 or the C! m3f:° d d^tCrP, ln~~tlr)n aS t7 •,l,,hnt~ar ~.,~,. Can )C:f-', we are enable t ) r_ a priv Ito founriation a; defined in that sec- tion. Upan icsuance of the re~;llatinn;; ;v~ •,•i11 n , .,+ ~• lfuate ,rear application, slake a rtete~- mir.ation <^.s to your st;ltus under Secti ;;~ st)~) pf t;;~ ~,o;te, and notify you of ocr d^cision. For yeas t~egirnin~ phnr t~ jr~nuary 1, 1'x71 , y~iuT?'-t'are not rrquirt'd to file the annual informs lion reltlrn, Form u~tf)- ~ " ,. Fr~r r;I~~h subserlu.ent ye:+r, please refer to the i 1- Str11Ct10nS aCt O~Ofr+;ltl~"+nv t[IF' 1!t(~+I(r1;-ltt,n fr'tnrn fO~ t+lat Dart1Cli18C Year t0 ",^tCr^„In;! whether you a:e required tc) file. if filing is req+lirEd, you nest file the information retina by the 15th da / of the fi[ttt month aftt~r the end of v,ur anrniaE accounting period. You ar~~ not rerlt-ired to file Fe~leral. in^omE tax r~ttlrns nnLss you are sn;,ject .. the tax on un• IatFzd hasin~ss inco+,~ un.Et~r ~,~-;.~~1 SI1 of the Core. If }•ou are s~lbiect !o this tat, you must file an income t:~r rr~+;rn on E~ t•rm '3~~0-T. En this letter we aro not .e- ter^lining •s<~hElher anv ni yntlr ~~resent tr ~,r~po ;ed :cti~: ;ties i$ ,unrelated trade or ~u inrss as defined in ';ertion ~1 i ~~t the C:~d^, N N ~ ~ N t:, '_' ' W N ~ ~ N 0 ~ N ~ p G ~ ~ -~ ~. ~ N T 1r ~ ( ^ W ~ ~ \ ~ ~ v ^ ` ~ \ v ~ CJ ~ N Y+ (' ~ rt+ Y ~ W ~7b^o~ a ~' '~ ~' <- ~'~ p ~ ` ' ~ ° '" a a - ~ ° ~ `~ ~ ~ ° 4 v t' ~, ~~ < ~:°_ ~ ~~ o ~' °-C ~ ~ ~ a r • ., c~ ~ n. ~ ~ as _; ~, ~ - o ~ ~ - cz, n, ~, y ~ ~ o ~ ~ ~ x ». - U ~- a ~ ~ ~ ~ ~ ,, ;n p ~ aU 0~ .,~ s o ~ ~ g _ ~ n ~ ~-* ~ ~ ~ .~ . .r < ~ ~ - ( ~ ~ ~ ^ n n.. ~ , ^ .,., - ~ ++~ ~ n. - ~ ~ ti ~ ~ • (~ ~ f ~ ~ _ O p Ui L1 ~ .. ~ ~ W Ca ~+- p C~ ~ ~ C ti ~ N ~~ N ~ N ~ N N ., ~ ~ +- .L ~ C: N ~ y ~ C7 N N ~, ~ of ~ QCA Q~ ~ C~~ ~ O q sC "* - ~~ ~ Cn ° ~ ; a ~ a a~ s ~c= ~ = o ~ k ~ , ~_ ~ c a ~~ o a y ~ ~ ~ ~ ~ ~ ~ ~ y I : °' ~~ mac. .. CD ~ - " ~ ~ ;, ~ ~ ~ ,,~~ - ~ ~ ~ ~,.- fn to ' ~ y n ~. N 0:~ ^~ . i /^C,J /y ~ o to 1/ ~/ ~- In ... ~D .`'.. "y to .; ~ o ~ ~ ~ ~ o G ~ ~ V ~ '„ ~ " ~ CJ r': _ " O ~ ~ ~ ~ I ~F i~ ~ ~ r~ ~i ~, ~ ~ ~ _ ~ ~ ~ k ~n ^~ ~ a~ a c . ;. - ~` ~~. ~ ~ ~ d . . y ~v ~ Y ~~ ~_ ..., ~ = c c; o~~ ^} n ~ , .. ~~ O , n ~ ,,, O r+ .. ~ ~ _ ~...~ T ~ n r ,,,,, ~ n \ 0 0 ~ ~ ^ ~ ~ d ~ ... ^ o LL ~1...._~~l ^_ ~ ~. L. U _ ^~ ~y~ W N H ro '"3 m C1 W ~ ~ '~ C~ C.^, MEMORANDUM TO: Elmer C. Hodge FROM: Mary Allen m h a~ DATE: January 13, 1994 SUBJECT: Board Meeting Schedule Work Sessions, Presentations, Etc. Listed below are the proposed work session dates Retreat on January 7. Also listed are the proposed bud aet wor set at the Planning presentations that are scheduled for the next several months.k sessions and other January 25 Work Session -Jail Feasibility Study Work Session -Budget Revenues Joint Work Session -School Board February 8 Work Session -Vehicle Replacement Policy Work Session -Budget Expenditures & Revenues, CIP February 22 Work Session -PTO Polic Presentation -Employee Service Awards and Re cept~on Ma-= 8 Work Session -Utility CIP Work Session -Six Year Plan MarMar=_22 Work Session -Joint Budget Work Session with School B oard A~ ~2 Joint Work Session with Volunteer F&R Chiefs ril 26 Budget Work Session May 10 Affordable Housing After July 1 Facilities Use Policy Other Presentations and Work Sessions to Be Scheduled - Northside High School Field House - Bond Projects - Presentation by New Century Council CC: John Chambliss Don Myers ~. O~ POANp~~ ti~ Z ~ ~ ~~~~~ ~~ ,~~a~~tu~~ °v `ate DIANE D. HYATT, CPA x838 DIRECTOR PAUL E. GRlCE, CPA DEPARTMENT OF FINANCE ASSISTANT DIRECTOR February 24, 1994 Ms. -Martha Plank Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear Martha: Please publish the enclosed public notice as a block advertisement on March 1, 1994. Bill the cost of publication to the Roanoke County Board of Supervisors at the following address: Roanoke County Board of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 Sincerely, - W• >~~~ W. Brent Robertson Budget Manager Enclosure c: Paul Mahoney, County Attorney ~y Alllvi~; G~lerk to the Board Anne Marie Green, Director, Community Relations Elmer Hodge, County Administrator P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (703) 772-2023 FAX: (703) 772-2030 ® Recyded Paper COUNTY OF ROANOKE PUBLIC HEARING CITIZEN INPUT FOR THE 1994-95 BUDGET The Board of Supervisors of Roanoke County invites citizens of Roanoke County to offer written or oral comment for items to be included in the budget for the 1994-95 fiscal year. An informational public hearing, to receive citizen comment, will be held on Tuesday, March 8, 1994 at 7:00 p.m. or as soon thereafter as may be heard, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia. All interested citizens are invited to attend this meeting.