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HomeMy WebLinkAbout4/5/1994 - Regular~ pOAN ,~, a ROANOKE COUN'T'Y BOARD OF SUPERVISORS ACTION AGENDA TUESDAY, APRIL 5, 1994 - 6:00 P.M. ,~ ff ~.~.~ THIS IS AN ADJOURNED MEETING FOR THE PURPOSE OF A BUDGET WORg SESSION WITH THE COUN'T'Y STAFF AND A JOINT BUDGET WORg SESSION WITH THE SCHOOL BOARD A. CALL TO ORDER (6:00 P.M.) ALL PRESENT AT 6:10 P.M. ECH ADDED: (~1) REPORT FROM BRIAN DUNCAN ON TOUR DUPONT: (2) HCN'S REQUEST TO ADOPT A RESOLUTION REGARDING THE BLUE RIDGE PARRWAYL(3) EREC:UTIVE SESSION ITEMS SING THE ROANOKE CITY WATER BILL, ECONOMIC DEVELOPMENT PROSPECT AND LITIGATION WITH ECONOMIC DEVELOPMENT PROSPECT. B. OTI~R ITEMS 1. Report on Tour Dupont BRIAN DUNCAN UPDATED BOARD ON PLANS FOR TOUR DUPONT TO COME THROUGH ROANOKE ON MAY 9. INCLUDING THE ROUTE FOR THE CYCLISTS. 2. Adoption of Resolution Urging the Blue Ridge Parkway to Reopen As Soon as Possible. R-4594-1 FM MOTION TO ADOPT URC ® Recycled Paper C. BUDGET WORK SESSION 1. Discussion of CIP and Related Items ECH PRESENTED CIP RANKED BY A CIP P-EVIEW CONIlVHTI'EE. ECH ADVISED THAT SOME PROTECTS WILL BE FiJNDED OR LEASE PURCHASED IIy THE BUDGET PROCESS. BOARD ASKED FOR MORE DETAIL ON INDIVIDUAL CIP PROTECTS AND A DEBT RETIREMENT SCI~DULE TO DETERMIIVE WHAT FUNDS WILL BE AVAIIABLE. RECESS AT 7:15 P.M. D. JOINT BUDGET WORK SESSION WITH SCHOOL BOARD (7:00 P.M.) SCHOOL BOARD CONVENED AT 7:20 P.M. SB FRANK THOMAS AND BAYES WILSON PRESENTED SCHOOL BOARD BUDGET AND REQUESTED ADDITIONAL FUNDING OF 51.6 MII,LION IN ADDITION TO THE 52.5 MII,LION ALRFA]DY ALI.oCATED FOR SCHOOLS. ALSO REQUESTED APPROVAL TO APPLY FOR 5500,000 VPSA BONDS. BOARD ASKED FOR MORE DETAII.S ON INDIVIDUAL BUDGET REQUESTS. DR WII,SON REQUESTED A TOIlVT WORK SESSION ON ENERGY MANAGEMENT. E. E ~ SESSION PURSUANT TO THE CODE OF VIRGIIVIA 2.1- 344 (A) (1) TO DISCUSS A PERSONNEL MATTER, I.E. CLIFFORD CRAIG; 2.1344 (A) (~ LEGAL MATTER REGARDING THE ROANOKE CITY WATER BILL AND LITIGATION WITH ECONOMIC DEVELOPMENT PROSPECT; AND 2.1344 (A) (5) ECONOMIC DEVELOPMENT PROSPECT. FM MOTION TO GO INTO EXECUTIVE SESSION AT 9:05 P.M. URC F. CERTIFICATION RESOLUTION R-4594-2 FM MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 10:05 P.M. URC G. ADJOLfRNMENT ADTOURNED AT 10:06 P.M. O~ ROAN ~.~ ~ p Z z a 1838 Fff.IX!' 6 71lE NLE lm~' (~~ix~t~ n~ ~urxxt~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA TUESDAY, APRIL 5, 1994 - 6:00 P.M. THIS IS AN ADJOURNED MEETING FOR THE PURPOSE OF A BUDGET WORK SESSION WITH THE COUNTY STAFF AND A JOINT BUDGET WORK SESSION WITH THE SCHOOL BOARD A. B. C. CALL TO ORDER (6:00 P.M.) BUDGET WORK SESSION 1. Discussion of CIP and Related Items JOINT BUDGET WORK SESSION WITH SCHOOL BOARD (7:00 P.M.) D. E ~ SESSION PURSUANT TO THE CODE OF VIRGINIA 2.1- 344 (A) (1) TO DISCUSS A PERSONNEL MATTER, I.E. CLIFFORD CRAIG. E. CERTIFICATION RESOLUTION F, ADJOURNMENT ® Recycled Paper ~J"~ AT AN ADJOURNED MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 5, 1994 RESOLUTION 4594-1 URGING THE BLUE RIDGE PARKWAY TO REOPEN AS SOON AS POSSIBLE WHEREAS, the Blue Ridge Parkway extends for 26 miles through Roanoke County and the Roanoke Valley; and WHEREAS, the Blue Ridge Parkway estimates 3.2 million visits through the Roanoke Valley annually contributes an estimated $90 million to the Valley's economy; and WHEREAS, the winter storm of February 1994 effectively blocked the Blue Ridge Parkway causing the closing of a 14.6 mile section between U.S. Route 220 (mile post 121.4) and the Blue Ridge Parkway access at Adney Gap (mile post 136); and WHEREAS, the Blue Ridge Parkway has indicated that cleanup will delay public use and access until late April 1994 because of manpower and budget constraints. THEREFORE, BE IT RESOLVED, THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, does urge the Blue Ridge Parkway to mobilize local and regional resources to quickly reopen the Blue Ridge Parkway to the traveling public. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~• Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives Roanoke Valley Convention & Visitors Bureau Friends of the Parkway Fifth Planning District Commission Roanoke Regional Chamber of Commerce Salem-Roanoke County Chamber of Commerce Vinton Chamber of Commerce Gary Everhardt, Blue Ridge Parkway Blue Ridge Parkway Association Virginia Division of Tourism Joyce W. Waugh, Economic Development Specialist ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 5, 1994 AGENDA ITEM: Budget Work Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the April 5, 1994 work session, we will review summary schedules of the Capital Improvement Program. These schedules summarize departmental capital project requests by county-wide priority, urgency of need, cost and proposed timing of projects. School Superintendent Bayes Wilson and the members of the School Board will attend a joint work session with the Board of Supervisors to discuss the needs and concerns of the FY1994-95 Roanoke County School Budget. This segment is scheduled to begin at 7:00 pm. Respectfully submitted, W. Brent Robe n Budget Manager Approved by, lmer C. o ge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy - - - Johnson - - - I~ohinke - - - Minnix - - - Nickens - - - s ~t~: g ~~~ ~, o ~! ° ~ ~' ,. 1 ~, ~ `~~ ~. ` i _ `~ - ~ ~ `v', a~ ~ ~ ~ ~~~~ t 1: Z ~ ~~~~ ®~ t _ t no ~ ~„f~ ? ~ : o $ .. ` , >~, ® t ~ ~, ,, ~ ,_ w t Z ~o ~~ rt« ~ t ~ ~a a © fyr ;.... 1 ~, ~~~ ~ ~ ~ O t ~ Ow ~ ~ ~~ B:y; I O ~ a ~ ~ e t t t ~ `~, ~ t .. ~p.~y`,.yb ty~S Y e+ #" ((C331 i ~ ~ i „ ~a • ~.,, ~ t~ . ~ ~~ ~ ~.g ~ N ° '' ~o ~ O ~ ~- N (aj ~ C7 ~ •o vNi~~ `y O ~ ~ ~ ~ 3 ~ 8 ~ C7 a, ~. a ~@j°cn aOx-~ t~°n~~ °x ~~ ~ ~ o x o ~ o~d¢s~ ~W r ~ ° c6 ~ ~ .~. ~ O ~ ~ N V `~' 3 b~~ b o -~a o o a>i opx.~ a `~ ~ E -a v~~o~~~~ UY~vv 3~~ ~x o ~.: 8 _~ c~ a U ~ 'b ~ ~- ~z o „ ~ ^ Q ~ ~ a ~ EQ a N ~ ~ ~ C ti a; ~ ~ ~ C ~ C c>d bq N ~ q .G~~ > 3 ;;33~3~~c~~ pP~`~ ~ ~ ~ ~ d ton,-ii~ie%i~vi~ce~xa°~ ~~ Op o u~ u v~ v~ v m v v CcG.a¢ ~ c tntntntntntntntntnontn `o o"~~ ~x~?~ W o ~~ o °~ o~ o a~i ~ ~ o ~~ o~ `~ ~ . 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Wo ° e a~ _ o s ~ M ~ ao `= av~ ~o ~ s ~ ri mo ~ e ~ c~i =o h „°, c° v os ~ ~ v mo ~ ce ~ a r ~° ~ ~ ~ °s ~ ari '.° s M cos ~ '3 ~: L o c p o a .c °-~ , o, ~,n~ , o, ~M•a o `~o•c °'°-'c o deo•c ~-r'a c • - 'e o -~•~ o • -~•~ ~ o c o ~N c ° c ~v ~ °; ~ z °~ 3 • _ ~ L ~ • ..+ w ~ • ...~ w ~ • ..+ w ^ • ...~ fs, ~ • .+ w ~ _ ~ .+ LL ~ .+ Gz.. ^ N .+ w ~ • _ M .+ LL _ • .+ LL r • ~ .+ w ~ , y .+ O a ,y V] a.; ~ • ~ ~~+r. ~ 'w L Y ~~+ y ~ L T y h ~ L t .y~,~ V] L 6 a~i h L ~ y U1 ~ L ~ y .y/] ~ L a ~ y ~~ L ~ ~ yVi ~~ ~ L ~ h ~~ L ~ ti ~ L ~ ~ yVi ~ > ~~~ V] C ~1 U L' w ~ U 1~i o cn cnw v~w ~v~w ~~w v~w Uw w w w ~w c~w ~ U a F N ~ _ '~~ .~7 ~^~ tU ~ bU ~ ~ to ~ C n~ R ~ ~ b . + G ~ y. O. ~ N ~ N ^. .-. O ~ ~ J ~ 4: U y C ~ Q O C Q r t3- I ~~'~ i / `\ , i ~~~ ;' _ i" ,, ~ ~.. INFORMATIONAL REPORT TO THE ROANOKE COUNTY BOARD OF SUPERVISORS Worksession - April 5, 1994 THE TOUR DUPONT INTRODUCTION: THE TOUR DUPONT IS THE PREMIER CYCLING EVENT IN NORTH AMERICA. IT WAS CHRISTENED IN 1988 AS THE TOUR DE TRUMP. BECAUSE OF DUPONT'S INTEREST IN THE CYCLING INDUSTRY AND BECAUSE OF DONALD TRUMP'S FINANCIAL PROBLEMS, DUPONT BECAME THE LEADING SPONSOR IN 1990. MEDALIST SPORTS OF RICHMOND, VIRGINIA, IS THE NATIONAL EVENT ORGANIZER AND HAS BEEN SINCE THE INCEPTION. (ADDITIONAL INFORMATION ON THE TOUR, DUPONT AND MEDALIST SPORTS CAN BE FOUND IN THE ATTACHED BROCHURE.) CYCLE ROANOKE VALLEY IS THE LOCAL EVENT ORGANIZER. (A LISTING OF ITS BOARD OF DIRECTORS IS ATTACHED.) RACE SCHEDULE: THE RACE BEGINS ON MAY 4 IN WILMINGTON, DELAWARE, AND CONCLUDES ON MAY 15 IN KERNERSVILLE-WINSTON-SALEM, NC. IN ALL, 11 STAGES AND JUST OVER 1,060 MILES. ON MAY 9 THE TOUR APPEARS IN THE ROANOKE VALLEY FOR ITS VERY FIRST MOUNTAIN TIME TRIAL. A TIME TRIAL TESTS EACH INDIVIDUAL RIDERS' ABILITY TO CROSS A COURSE IN THE FASTEST TIME POSSIBLE. THE RIDERS WILL BEGIN AT THE SALEM CIVIC CENTER AND ENTER ROANOKE COUNTY ON TWELVE O'CLOCK KNOB, TRAVEL OVER BENT MOUNTAIN ROAD UNTIL MOUNT CHESTNUT ROAD WHICH WILL TAKE THEM TO ROSELAWN ROAD AND FINALLY ONTO BENT MOUNTAIN ROAD/BRAMBLETON AVENUE INTO THE CITY WHERE THEY WILL END THEIR 23 MILE JOURNEY AT THE FARMERS MARKET. (MAP AND DESCRIPTION OF ROUTE ATTACHED.) THE FIRST RIDER WILL LEAVE THE SALEM CIVIC CENTER AT 11:00 A.M. EACH RIDER WILL LEAVE IN ONE MINUTE INTERVALS (EXCEPT THE LAST TEN WHO WILL LEAVE IN TWO MINUTE INTERVALS). THE LAST RIDER WILL HIT THE INTERSECTION OF ROSELAWN AND BENT MOUNTAIN ROAD/BRAMBLETON AT 1:58 P.M. TRANSPORTATION IMPACTS: MEDALIST SPORTS, THE STATE POLICE, AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION HAVE WORKED TOGETHER ON THIS EVENT SINCE ITS INCEPTION. THEY HAVE WORKED WITH BOTH THE COUNTY POLICE OFFICE AND THE DEPARTMENT OF ECONOMIC DEVELOPMENT TO ENSURE THAT THE BEST PLAN OF ACTION IS DEVELOPED FOR PUBLIC SAFETY ON THE DAY OF THE RACE. THE STATE POLICE OFFICE IN SALEM (LT. BROWN AND SGT. DUFFY) HAS GUIDED THE COUNTY POLICE DEPARTMENT (CAPT. MCCORKLE AND LT. HAYNES) IN THE DEVELOPMENT OF A TRAFFIC CONTROL PLAN. A COPY OF THE LOCATION AND IDENTIFICATION OF THE TYPE OF PERSONNEL NECESSARY 1 TO PROVIDE FOR THE SAFETY OF THE CYCLIST AND THE MOTORING PUBLIC IS ATTACHED FOR YOUR INFORMATION. IN ADDITION, THE DEPARTMENT OF ECONOMIC DEVELOPMENT IS WORKING WITH THE COUNTY POLICE DEPARTMENT TO DETERMINE THE LOCATION OF ADDITIONAL MARSHALS AND VOLUNTEERS ALONG THE ROUTE. (THE MARSHALS ARE PAID EMPLOYEES OF MEDALIST AND THE VOLUNTEERS ARE LOCAL INDIVIDUALS WHO WILL RECEIVE TRAINING ON APRIL 23 BY MEDALIST EMPLOYEES.) THERE HAS NOT BEEN A SERIOUS ACCIDENT IN THE HISTORY OF THE TOUR, (EXCEPTING THE OCCASIONAL CYCLIST WHO RUNS INTO A SIGN OR OFF THE SIDE OF A CLIFF. NOT TO WORRY THOUGH--THEY BRING THEIR OWN MEDICAL SUPPORT AND HAVE SELDOM NEEDED LOCAL EMS SUPPORT. WHEN THEY DO, THEY GENERALLY ARE WILLING TO PAY FOR ANY SERVICES RENDERED.) MEDALIST WILL INDEMNIFY THE BOARD ON A $5 MILLION POLICY. ROAD IMPACTS• ON MAY 9 THE FOLLOWING ROADS WILL BE CLOSED FROM 10:45 A.M. TO 2:00 P.M.: 1. TWELVE O'CLOCK KNOB ROAD 2. MOUNT CHESTNUT ROAD 3. ROSELAWN ROAD EXCEPT FOR EMERGENCY VEHICLES, CYCLIST ASSOCIATED WITH THE TOUR AND THEIR SUPPORT VEHICLES, (EACH RIDER WILL HAVE A LEAD MOTORCYCLE AND A FOLLOWING FOUR WHEEL AUTOMOBILE), NO ONE WILL BE ALLOWED TO TRAVEL OVER THESE ROADS DURING THIS TIME. ON THE DAY OF THE RACE IT WILL BE THE RESPONSIBILITY OF THE STATE AND COUNTY POLICE AS WELL AS THE MARSHALS TO ENSURE THAT THE CYCLIST ARE SAFE AS THEY TRAVEL OVER COUNTY ROADS. (VOLUNTEERS ARE USED AS GOODWILL AMBASSADORS AND MAY BE STATIONED IN LESS CONGESTED AREAS.) ON MAY 9 THE FOLLOWING ROADS WILL HAVE AT LEAST ONE LANE CLOSED FROM 10:45 A.M. TO 2:00 P.M.: 1. BENT MOUNTAIN FROM 12 O'CLOCK TO MOUNT CHESTNUT 2. BENT MOUNTAIN FROM ROSELAWN TO BRAMBLETON 3. BRAMBLETON AVENUE TRAFFIC WILL BE DIRECTED OVER THESE ROUTES AND THEIR ARTERIAL ROUTES BY BOTH THE STATE AND COUNTY POLICE. THE VIRGINIA DEPARTMENT OF TRANSPORTATION IS WORKING WITH THE COUNTY TO DEVELOP A TRAFFIC CONTROL PLAN THAT INCLUDES THE USE OF BOTH PRINTED AND MECHANICAL SIGNAGE, CONING, AND OTHER CONTROL DEVISES. (A PARADE PERMIT HAS BEEN ISSUED BY THE POLICE DEPARTMENT.) PUBLIC NOTIFICATION: WITH THE ASSISTANCE OF (ASSESSOR), AND BECKY FRALIN DEVELOPMENT HAS DEVELOPED A GARY COLEMAN (GIS), LYNN ROGERS (MIS), THE DEPARTMENT OF ECONOMIC LISTING OF THOSE INDIVIDUALS AND 2 BUSINESSES THAT MAY BE IMPACTED BY THESE ROAD CLOSINGS AND DELAYS. THIS VALUABLE INFORMATION WILL ALLOW US TO FORWARD A SIMPLE MAILING TO EACH ADDRESS 7 TO 10 DAYS BEFORE THE RACE REQUESTING THEIR PATIENCE FOR THE BENEFIT OF THE COMMUNITY. IN ADDITION TO THE ABOVE REFERENCED MAILING, CYCLE ROANOKE VALLEY HAS ENLISTED THE SUPPORT OF THE FOLLOWING ORGANIZATIONS THAT HAVE AGREED TO SPREAD THE WORD ABOUT THE RACE AS WELL AS ISSUES RELATED TO TRAFFIC SAFETY, MERCHANDISING, VIEWING AREAS, FUND RAISING, SPECIAL EVENTS AND ETC... 1. 2. 3. 4. 5. 6. 7. SPONSORS' 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. GOVERNMENT ACCESS-CHANNEL 3 WSLS TV-10 WROV-AM WXLK-FM WSLQ-FM WBRA-PBS ROANOKE TIMES AND WORLD-.NEWS FIRST UNION CUSTOM WOOD PRODUCTS WSLS TV-10 APCO DILLARD PAPER KWIK KOPY PRINTING FAST SIGNS EAST COASTERS CONTEL CELLULAR ARCHITECTURAL WOOD ROANOKE TIMES AND WORLD NEWS DOMINO'S PIZZA SPECIAL EVENTS' 1. BILLY PACKER APRIL 8 2. GOLF TOURNAMENT MAY 5 3. KICK-OFF PARTY (FIRST FRIDAYS 4. VIRGINIA CHILI COOK-OFF MAY 7 5. ALTERNATIVE MUSIC FESTIVAL MAY 6. YOUTH BIKE RACE MAY 8 VIEWING AREAS' 1. SALEM CIVIC CEN' 2. 12 O'CLOCK KNOB 3. INTERSECTION OF 4. INTERSECTION OF 5. INTERSECTION OF 6. INTERSECTION OF 7. MOUNT CHESTNUT AT FIVE) MAY 6 7 PER BRAMBLETON AND VALLEY FORGE 12 O'CLOCK KNOB AND 221 COLONIAL AND BRAMBLETON OVERLAND AND BRAMBLETON 3 8. ROSELAWN 9. BRAMBLETON NEAR JAMES MADISON 10. CAVE SPRINGS CORNERS 11. WASENA BRIDGE 12. FARMER'S MARKET RESPECTFULLY SUBMITTED, ;~~ ~~ Brian T. Duncan BOARD OF DIRECTORS AND OFFICERS OF CYCLE ROANOKE VALLEY, INC. Delvis 0. McCadden c/o USAir 215 S. Jefferson St. Roanoke, VA 24011 703/342-5358 703/992-0243 (voice mail) 703/982-8392--- Fax William H. Carter * ~ Radisson Patrick Henry Hotel 617 S. Jefferson St. Roanoke, VA 24011 703/345-8811 703/345-8169 - Fax Brian T. Duncan * ° Assistant Director of Economic Development Roanoke County 3738 Brambleton Ave., SW Roanoke, VA 24018-0798 703/772-2095 703/772-2030 - Fax Peter R. Lampman Executive Director Virginia Amateur Sports, Inc. 412 Shenandoah Bldg. Roanoke, VA 24011 703/343-0987 1 800/333-8274 703/343-7407 - Fax Marquis J. Deardorff Systems Analyst City of Roanoke Room 403, 215 Church Ave., Roanoke, VA 24011 703/981-2942 703/981- 174 - Fax Ron Glowczynski East Coasters 4341 Starkey Rd. Roanoke, VA 24018 703/774-7933 703/774-8481 - Fax M#182740 Donnovan M. Young Project Leader Underwriting Automation Shenandoah Life Insurance Company 2301 Brambleton Ave., SW Roanoke, VA 24029 703/985-4400 703/985-4254 703/985-4447 - Fax E. Laban Johnson Special Events Coordinator City of Roanoke 210 Reserve Ave., SW Roanoke, VA 24016 703/981-2889 703/981-1287 - Fax George J.A. Clemo, Esq. Woods, Rogers & Hazlegrove Dominion Tower, Suite 1400 10 South Jefferson Street P.O. Box 14125 Roanoke, VA 24038-4125 703/983-7728 703/983-7711 - Fax * Executive Committee • President ~ Secretary Treasurer ° Vice President M#182740 Overall Course ..1. ~:.~.z~ . ,fie;' t<`a ri :`~'1~ ~ ~~~~~~ , . i'<. ~ , : ' ~ ~ Race Rouse ~~, j-.. ~ ~ r b~ , ~ • Auto Transfer ~ '~ ~ ~ Q Trme Trial ~ K~ ~ ~ ~ `~ ~~ry,~ t ~ o HastCity ~ ( .i, M; ~ s~xn~ ~°` ~': ~;; :..: Mountains ~ 3 ~~ ~ ' >' ~ ~ ~~ J n< .rat ', ''~ . c~ . ;fit ; >. ra .~ , a , ` :> '~»:.: ::. `~" 1 Wesf Wr~nia . .::.: :..::.. ~' ~ L,. ;/~~~.~.'. ~ ~, f ~ ~-~YiVC:NathrG ~' ~ ~ 1111 ~ ~ ~A f 01(E t _. l .: ::.:.... NG'~,s ~~ °'~> ";•~ Maryland 1 ~~ ~ ~ ~ • 11 ~//Y(a1(JIY rid 1 ~ Y,. ~ ATUSMi~CCffY ~~a ; ~ i°O ~ ~~ ~ \-~ - ~ Delaware ~ ...al G ^ Atlantic Ocean ,r '~ ...:~~.;_~.. - %~.~ .~ VIRGINIA ~'" No~ouc e~c ~`'" ' ~ MOUM :gar JOIiNSONCl~ ~""~ PImMO1VT TRIAD ~... ~ ,~ ..~ivsrav- ,~~' :;. ~ ~ BANNS ,.' ~~ ~ ~ ,~ ;,~: ~, ~ ~. 'i -_~--^^y~~``' _. AAIFIGH ~'~ `l ..~ '~ ; /, j "' "' '~ -~,.•~ CHARLOTTE SOUTH CAROLINA ~ ~ `l NORTH CAROLINA -..'~'v Roanoke Va//ey Virginia Time Tria/ .::: May 9, 1994 e' p ~ ~I ~ ~ , ~ 22.9 miles ~, 38.5 kilometers ~ Ma\~~ _ ~ e ,~~ r SALEM e• 220 ~ ~q 1 , ~ .~ ~` st. t1 460 Salem ' ~ ^ ~ n e ~ Salem Tu ~ m ~~ txa {.ate © W Ma\n ul Pike ~~ ~ itirt . /_,-,.,. • .~ ,,,, Center a ~ S Q ~ , . ¢ ....._..._ ~, ;an9e Avenue i O fltd:b . ', •r ~ m ~ ~._„~ ghenandoah Ave. ~ Nwotim t+ts , i 90 ~+ t ': ~ a M anoke Rive ~ 9~a O~K E CamPbetl Ave. ©~_ ~~- ~'.; ', ° ~ ROAN ~ . ., ~. _ ~ c_,,r;• '~ ...,,..,~ElmAve. RC1~noke 11 ~ o "` ~s\. ~aYket Ma ¢ ? 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W ~ N 0. a a h H N .--. ~ ~ ~ o 0 m m m Y O c co 0 m rn ROANOKE COUNTY POLICE DEPARTMENT March 3, 1994 15.9 MILES DATE OF EVENT- MAY 9, 1994 01 TWELVE O'CLOCK KNOB ROAD at POWELL DRIVE RCPD OFFICER 02 TWELVE O-'CLOCK KNOB ROAD at PARK ENTRANCE VOLUNTEER 03 TWELVE O'CLOCK KNOB ROAD at MOWLES ROAD VOLUNTEER 04 TWELVE O'CLOCK KNOB ROAD at TOP OF THE MOUNTAIN RCPD OFFICER 05 TWELVE O'CLOCK KNOB ROAD at FARM HILL ROAD VOLUNTEER 06 TWELVE O'CLOCK KNOB ROAD at WADE ROAD VOLUNTEER 07 TWELVE O'CLOCK KNOB ROAD at COUNTRY LANE VOLUNTEER 08 TWELVE O'CLOCK KNOB ROAD at HARVEST HILL ROAD VOLUNTEER 09 TWELVE O'CLOCK KNOB ROAD at RIDGELEA ROAD VOLUNTEER 10 TWELVE O'CLOCK KNOB ROAD at LOST MOUNTAIN ROAD RCPD OFFICER 11 TWELVE O'CLOCK KNOB ROAD at POAGES MILL ROAD VOLUNTEER 12 BENT MOUNTAIN ROAD at TWELVE O'CLOCK KNOB ROAD RCPD OFFICER RCPD OFFICER 13 BENT MOUNTAIN ROAD at HIGHFIELD FARM ROAD RCPD OFFICER 14 BENT MOUNTAIN ROAD at LANDMARK CIRCLE VOLUNTEER 15 BENT MOUNTAIN ROAD at LANDMARK CIRCLE VOLUNTEER 16 BENT MOUNTAIN ROAD at MOUNT CHESTNUT ROAD RCPD OFFICER RCPD OFFICER 17 MOUNT CHESTNUT ROAD at WILLOW VALLEY ROAD VOLUNTEER 18 MOUNT CHESTNUT ROAD at BUCKEYE ROAD VOLUNTEER 19 MOUNT CHESTNUT ROAD at IVY MOUNTAIN DRIVE VOLUNTEER 20 MOUNT CHESTNUT ROAD AT HAPPY HOLLOW GARDENS VOLUNTEER 21 MOUNT CHESTNUT ROAD at TOP OF THE MOUNTAIN RCPD OFFICER 22 MOUNTAIN CHESTNUT ROAD at ROSELAWN ROAD RCPD OFFICER RCPD OFFICER 23 ROSELAWN ROAD at OLD FARM ROAD VOLUNTEER 24 ROSELAWN ROAD at LONGVIEW ROAD VOLUNTEER 25 ROSELAWN ROAD at STEEPLE CHASE DRIVE VOLUNTEER 26 ROSELAWN ROAD at LANDVIEW DRIVE VOLUNTEER 27 ROSELAWN ROAD at TWO FORD ROAD RCPD OFFICER 28 ROSELAWN ROAD at SOUTH ROSELAWN ROAD MARSHALL 29 ROSELAWN ROAD at ROSECREST ROAD MARSHALL 30 ROSELAWN ROAD at HIGHFIELDS ROAD VOLUNTEER 31 ROSELAWN ROAD at CANTER DRIVE VSP OFFICER 32 ROSELAWN ROAD at WING COMMANDER DRIVE VOLUNTEER __ 33 ROSELAWN ROAD at WILLIAMSBURG COURT VOLUNTEER 34 BRAMBLETON AVENUE at ROSELAWN ROAD VSP OFFICER VSP OFFICER 35 BRAMBLETON AVENUE at PLEASANT HILL DRIVE MARSHALL 36 BRAMBLETON AVENUE at COLONIAL AVENUE VSP OFFICER VSP OFFICER 37 BRAMBLETON AVENUE at OLD CAVE SPRING ROAD MARSHALL 38 BRAMBLETON AVENUE at ELECTRIC ROAD VSP OFFICER VSP OFFICER VSP OFFICER VSP OFFICER 39 BRAMBLETON AVENUE at WESTMORELAND STREET MARSHALL 40 BRAMBLETON AVENUE at GARST MILL ROAD VSP OFFICER VSP OFFICER 41 BRAMBLETON AVENUE at KENMORE AVENUE VSP OFFICER 42 BRAMBLETON AVENUE at CUSTIS AVENUE MARSHALL 43 BRAMBLETON AVENUE at PINEVALE AVENUE VSP OFFICER 44 BRAMBLETON AVENUE at BRANDYWINE AVENUE MARSHALL 45 BRAMBLETON AVENUE at VIEW AVENUE VSP OFFICER 46 BRAMBLETON AVENUE at HARRIS STREET MARSHALL 47 BRAMBLETON AVENUE at WEDGEWOOD AVENUE VSP OFFICER __ _ ~~~ ~~~ Roanol~e Valley BENEFITS GOLD SILVER SUPPORTER Big TV Commercials Yes Local TV Commercials Yes Yes Local Billboards Yes Race Maps Yes Yes Yes Educational Materials Handout Yes Yes Yes VIP Banner Yes Print Media Yes Yes Start Line Banners Yes Yes Course Banners Yes Yes Finish Line Banners Yes Yes Media Tent Banner Yes Welcome Signs Yes PA Announcements 4 1 mention Awards Presenters Yes Cycling USA mention mention mention Daily Newsletter logo mention mention Map & Spectator Guide logo mention mention Press Release pre, local pre, local pre, local Race Program logo mention mention Finish Line Hospitality TBA TBA Post Event Party TBA TBA Reception TBA TBA Ride in Race Vehicle Yes Golf Packages Yes Yes Yes Other City Receptions Yes Yes Yes Inflatable Yes Yes Booth Space -Starting Area Yes Yes Yes Booth Space -Finishing Area Yes Finish Line Seating Yes Yes Giveaways Yes Yes COST $10,000 .$5,000 $1,250 Cycle Roanoke Valley, Inc. -March 24, 1994 /~ _~ TO: Members of the Board of Supervisors FROM: Brent Robertson Budget Manager DATE: Apri15, 1994 SUBJECT: Budget Worksession Notebook Attached to this memo you will find your working papers for the budget worksession on Apri15, 1994 at 6:00 pm. This information should be added to the notebook you received at the worksession on March 22, 1994. Instructions for the maintenance of this notebook are as follows: • For each budget worksession, you will receive an updated Table of Contents. This will include all previous items discussed as well as new topics that are on the agenda for the current worksession. The new or updated items to be discussed at the current worksession will be highlighted in bold prink The date of the worksession will be at the bottom of the sheet for your reference. • Your packet will contain all items that will be discussed in the upcoming worksession. All sheets should be numbered with section and page reference (ex. 4-1 refers to Tab or section #4 and page 1 within that section). Sheets will be pre-punched for easy insertion into the notebook. • In some instances, you will receive numbered workpapers that are already in your notebook. This will indicate that a document has been updated since it was originally discussed. You may discard the original document or keep it as reference material. It is the Budget Department's hope that this notebook will aid the Board of Supervisors, the County Administrator and Staff in organizing and discussing budget related information, which will facilitate the decision-making process. Should any questions arise concerning the format or maintenance of the notebook, please call Drew Glen (772-2162) or myself (772-2021). Table of Contents 1. County Administrator . Board Correspondence . . Calendar 1-1 2. Summaries 3. Expenditures Maintenance Needs . 3-1 Contributions -Social Service and Cultural Agencies . 3-5 Dues and Per Capita Allocations . 3-6 Contributions to Human Services Agencies . 3-7 4. Revenues Proposed State Funding. . 4-1 5. Funded Capital 6. Additional Funding Requests (Addbacks) 7. Employee Benefits 8. School Budget Comparison Schedule. 8-1 9. CIP Roanoke County CIP Ranking System . . . . . 9-1 Capital Improvement Program by Department . . . 9-4 10. Vehicle Inventory 10-1 Apri15, 1994 County of Roanoke CIP REVIEW April 5, 1994 Members of the Board of Supervisors: In the preceding section of your worksession notebook, you will find a "summary draft" of the County's Capital Improvements Program (CIP). Staff is presenting several versions of this summary for your review and comment. These schedules are "working documents" and are not intended to represent a final proposed CIP. Details and justifications for each project will be presented to the Board during a worksession at a later date. Utility Fund projects are listed separately from other County CIP requests. These projects are funded through the existing rate structures of the Water and Sewer Funds and do not compete for General Fund monies. School CIP Projects are intended to be included in our final document for overall planning purposes, but the schools have not yet presented their requests to County staff. PROCESS Last fall CIP packets were distributed to department heads to develop timing and cost estimates for capital projects related to their specific departments. A CIP Review Committee was then established to review project requests and to develop a ranking/prioritization method. This committee is composed of a cross section of County department heads, an Assistant County Administrator, Budget staff, Team representatives and School personnel. The enclosed schedules have been reviewed and discussed by this group. PRIORITIZATION When preparing requests, department heads were asked to indicate a level of need for each project using a ranking of Urgent, Essential, Necessary, Desirable, Acceptable or Deferrable for each project. This ranking is based solely on the perceived need of the individual department head. While departmental rankings are important in addressing the needs of specific departments, these rankings are very subjective. The CIP Review Committee has developed a numerical ranking system that will help prioritize county-wide needs in a more objective fashion. This numerical system entailed identifying various attributes and then "weighting" those attributes by importance (ie. a critical attribute would receive a greater weight than a minor attribute). The Committee realizes that the assignment of attributes and weights is in itself a subjective process, but was unavoidable in the development of the system. 9 H 00 O a U +r ~.J. 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Y 3 ti V g ~ ~ ~ ~ ~ N .~ a ~ ~ 3 ~ 3 ~ 3 ~ ~ ~ ~ ~ ~ ~ a a ~ ~ ~ ~ 9~ F 3 3 3 ~ ~ ~ ~ ~ PROJECT CATEGORY: Utility Total Estimated Project Cost $1,300,000 PROJECT TITLE: Water-Upgrade of Existing Systems Estimated Expenditures By Fiscal Year 1994-95 1995-96 1996-97 1997-98 1998 99 $300,000 $100,000 $300,000 $300,000 $300,000 Description: Ardmore $100,000 Castle Hill $150,000 Avenham/Rt. 220 $100 000 Brambleton-Mt. Vernon $295.,000 Berwick Heights $ 95,000 Summerdean $100,000 Delaney $ 75,000 Farmingdale $ 75,000 Chaparral Dr. $ 50,000 Starmount $100,000 Pine Mountain $ 60,000 Homewood $ 50,000 Layman Lawn $ 50 000 Justification: Replace undersized and aged facilities. Funding Sources R/R Funding Sources: Proposed source of funding for these projects would be the Water System Repair/Replacemnt Fund previously funded as part of the water user rates. Operating Budget Impact: None Relationship to Comprehensive Plan: Consistent 9-11 PROJECT CATEGORY: Utility Total Estimated Project Cost $650,000 PROJECT TITLE: Water - I81 Exit 144 Water System Estimated Expenditures By Fiscal Year 1994-95 1995-96 1996-97 1997-98 1998-99 $ 50,000 $600,000 Funding Sources R/R New Capital Description: Establish new water system to service existing and vacant sites. Project will require pump station from Carvin Cove transmission line and storage reservoir on North side of I-81 along with transmission and distribution lines under I-81, through the sites across Plantation and connect with existing system. Justification: This area is currently supplied water from the city water system and does not have adequate pressure for commercial/industrial use or fire flow. Service to 225 acres of vacant industrial and commercial sites will make this project feasible. Funding Sources: Proposed source of funding for this project would be $200,000 from Repair/Replacement and $480,000 from new capital. Operating Budget Impact: Operating costs would increase along with operating revenues. Sanitary sewer extensions to the sites would be made by the landowner/developer as part of each site development. Relationship to Comprehensive Plan: This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensvie Plan. 9-12 PROJECT CATEGORY: Utility Total Estimated Project Cost $250,000 PROJECT TITLE: Water-VDOT Highway Projects Estimated Expenditures By Fiscal Year 1994-95 1995-96 1996-97 1997-98 1998-99 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Funding Sources R/R Description: Replace, relocate and\or adjust existing water facilities which conflict with highway facilities on road construction projects not funded by the road project. This work may also include replacement of facilities prior to scheduled replacement so as not to require future excavation in newly paved or re- constructed roads. Justification: Required to avoid conflicts and/or excavation of recently paved roads. Funding Sources: Proposed source of funds for these projects would be the Water System Repair/Replacement Fund that is already funded as part of water rates. Operating Budget Impact: None Relationship to Comprehensive Plan: Consistent 9-13 PROJECT CATEGORY; Utility Total Estimated Project Cost $8,423,000 PROJECT TITLE: Sewer -Sewer Interceptor Upgrade Estimated Expenditures By Fiscal Year 1994-95 1995-96 1996-97 1997-98 1998-99 $1,442,000 $6,981,000 Funding Sources Description: Upgrade existing sanitary sewer interceptor lines to provide ultimate capacity for their respective sewersheds. The Roanoke River and Tinker Creek Interceptors will be constructed by the City of Roanoke. The remaining projects are for County owned interceptor lines. The project breakdown is as follows: Mudlick Interceptor from Garst Mill to Electric Road Glenvar East Interceptor from [ngal Blvd. to Rt.l l/460 Carvins Creek Interceptor from Peyton to Plantation, Williamson Road to Peters Creek, and Market Square North to Middleton Street - Roanoke River Interceptor from Salem to Treatment Plant Tinker Interceptor from Orange Ave. to Treatment Plant - $660,000 $132,000 $531,000 $5,500,000 $1,600,000 Justification: These interceptor sewers have past their usetull life for the material used. In order to provide wet weather capacity as well as future growth, the interceptors need to be replaced in their existing location. Funding Sources: Proposed source of funding for these projects would be the issuance of new sewer revenue bonds. Operating Budget Impact: No overall effect on operating budget. Relationship to Comprehensive ~ Plan: Consistent 9-14 PROJECT CATEGORY: Utility Total Estimated Project Cost 1994-95 $846,000 $531,000 PROJECT TITLE: Sewer -Sewer Submain Upgrade Estimated Expenditures By Fiscal Year 1995-96 1996-97 1997-98 1998-99 $315,000 Funding Sources Description: Replace sanitary sewer submains within existing easements. The specific projects are as follows: Grandin Road Submain Mudlick submains - Southwoods, Windsor West, Brambleton Ave, Colonial Ave and View Ave. Carvins Creek submains - Endicott Street, Petty Ave., Williamson Road from Malvern to Dent Road and Williamson Road down Plantation to Boxley Road. Carson Road Submain -From Glade Creek Interceptor to Challenger Ave. ITT Submain -From Enon Road to Williamson Road $100,000 $140,000 $415,000 $100,000 $ 91,000 Justification: Existing sewer lines are not structurally sound and cannot be repaired. Funding Sources: Proposed source of funding for these projects would be the issuance of new sewer revenue bonds. Operating Budget Impact: Reduction in future treatment costs due to reduced I&I. Relationship to Comprehensive Plan: Consistent 9-15 PROJECT CATEGORY: Utility Total Estimated Project Cost 1994-95 $6,000,000 $500,000 PROJECT TITLE: Sewer -Regional Wastewater Treatment Plant Upgrade Estimated Expenditures By Fiscal Year Funding Sources 1995-96 1996-97 1997-98 1998-99 $2,750,000 $2,750,000 Description: Participation with the cities of Roanoke, Salem, Town of Vinton and Botetourt County in a project to upgrade the capacity of the City of Roanoke owned Sewage Treatment Plant. Roanoke County capacity in the upgraded treatment plant will be 10.3 MGD Average Flow, 17.64 MGD High Flow and 25.72 MGD Peak Flow. Justification: In order to provide wet weather flow and to provide additional capacity fir normal growth in Roanoke County, additional capacity in the wastewater treatment plant is required. The above capacities wilt handle the anticipated wastewater treatment needs of the County through the year 2015. Funding Sources: Proposed source of funding for this project would be new sewer revenue bonds. Operating Budget Impact: None Relationship to Comprehensive Plan: Consistent 9-16 PROJECT CATEGORY: Utility Total Estimated Project Cost PROJECT TITLE: Annual Sewer Line Repair/Replacement Estimated Expenditures By Fiscal Year Sourres 1994-95 1995-96 $1,900,000 $380,000 $380,000 1996-97 $380,000 1997-98 $380,000 1998-99 $380,000 Description: These projects are the replacement of sanitary sewer lines that are not repairable under the SSE/R Program and sewer lines that will be replaced prior to major highway projects. Justification: Some sewer lines are not economical to repair or seal as part of the rehabilitation program and need to be replaced with new pipe material and concrete manholes in order to reduce the I&I as well as future maintenance costs. Funding Sources: Proposed source of funding for these annual projects in the Repair/Replacement fund which is built into the sewer user rate structure. Operating Budget Impact: Result in reduction of future maintenance costs. Relationship to Comprehensive Plan: Consistent 9-17 1. Why aro wa choosing poor life cycle cast systems for most of the schools? Most of the air conditioning systems selected ate split systems or small package units. While these raay bo low First cost systems, they have higher operating costs, higher maintenance costs, and shorter lives than most commercial systems selected fur schools. (E,camplas of equipment: split system unit ventilators, ductless split systemti, package terminal air condidoners, package unit ventilators.) ~. Wo have spread the architectural/enginoering work around to several firma, Why didn't wa got them to design around similar systems? It will be very difficult for a maintenance department to handle all of the different systetits. Who set the budgets on these projecrts? Many have run aver the budget, As a result, questionable sacrifices ere being made. 1/xnmpics: A. Burlington runs aver the budget eo the new energy efficient windows era deleted. B. Mountain View runs over the budget so a cotttmCrcial chilled water system is replaced with split eyataan unite. 4. Are the new systems considering the AST~tAL 62-1989 ventilation standards and their impact on indoor air quality? The new standards require higher ventilation rates than used iu the past. While moat of the systems being used arc capable of introducing the $esh air, few will be able to handle the humidity problem they are going to create. Cool, rainy days will pump the buildittg full of humidity, and coaling will not be required to putt the moisture out of the ear. To complicate matters, most of the rooms all have their own unit with its own drain pan (a place for bacteria and algae to grew). S. What is Johnson Cantro! providing of value? They are speclfled as the sole source of control work on the schools. Why is their quote "sacred" when all the projects are running over the budget? Why arE pneumatic cozrtruls still being used when Choy aro high maintottanco items? If Johnson controls was paid far a head end controller In a prtvious "energy audit" ca~ntYact, what era they quot[ng now? Is it true--Johnson Controls is covering wi,ndowa in schools to save energy? My feeling is the process of renovating these sohoals is backward. We are trying to do "half a job" itt ail of the schools. 1tJe should be addressing fewer buildings and concentrating on doing a complete job. Long team decisions should l7q made {n; choosing rytcobanical systems. Uther architectural Impmvamar-ta and erleurgy saving ideas should be made at the stems time. ROANOKE COUNTY PUBLIC SCHOOLS 1 ^ ~ Budget Summary Mgt ~B t;4. ^ Revenue ands Expenditures-- ~~ ~~ :~ ^ h Non-Personnel Category Requests°= ~. .. ^~ Proposed VPSA~Funding Issue f~ Cafeteria/Grants/Text~ooks . ~ ~; ~ ~- .~ ti ~~^^ yy _ - •Y { i fi ` ~ q ~'~` 7' iia;4 ''" 1 Rat 'S ~ ~ ~ 4- ~ i2 " ~ , 7 ~; ~, ~ ~ ~ ' l:~ ~ .~.~q~ 1 ~1^4!' t ,~ q' ~ ~ ~ ~ ~, A. a .'~. ;4 } 5& i 3. - a ~ } 3 r~ ,~ ~~~ ~R ~' i~~?~ ~` ~ ~ , ~~ z ~ ,t, d~ ,~,~ ~ °~ '~ _ e c 5. '~ -. .. ter,,. ,.~ '~` r... ~ _':~ ... ~ - ~ ~~ ~ ..~.e W.. ..- .. St4 TABLE OF CONTENTS Page I. Superintendent's Message ....................... 1 II. Budget Summary -All Funds ..................... 2 III. Revenue and Expenditures ...................... 3 IV. Non-Personnel Category Requests A. Classroom Instruction ....................... 4 B. Support Services .......................... 5 C. Central Support ........................... 5 D. Special Programs .......................... 6 V. Proposed VPSA Funding Issue ................... 7 VI. Other School Funds A. Cafeteria Fund ............................ 8 B. Grants Fund ........................... 9-10 C. Textbook Fund ........................... 11 SUPERINTENDENT'S MESSAGE 1994-95 The 1994-95 school operating budget for Roanoke County projects a 6.64 percent increase over the current year. A three percent employee salary increase, plus scale adjustment equal to approximately one percent, is the top priority of the budget. Free textbooks must be furnished in accordance with state requirement beginning Juiy 1, 1994. State funds for textbooks are budgeted directly to the textbook fund along with the continual supplement of funds from the operating budget. Budgeted amounts reflect the needs of the school. system as evaluated and recommended by a committee of citizens and staff, school administration, and school board. Funds are budgeted for ten additional teaching positions, primarily in special education. Funding is currently available to purchase four replacement school buses. Additional bus replacements will be from surplus funds from the current fiscal year. It is recommended that a Virginia Public School Authority loan be obtained for immediate capital needs. The 1994-95 budget reflects the needs of the school system. Additional state funds for next year are relatively limited thereby requiring a substantial increase in local funds. Appreciation is expressed to the County Administrator and staff and to the Board of Supervisors for supporting the school system and placing a high priority on education in Roanoke County. ~- Bayes E. Wilson ~ , ~ ~ , • ~ ~ Amount Local Increase in Budgeted Appropriation Local Appropriation School Operating Fund 72,657,555 38,169,131 4,149,371 Dental Insurance Increase 243,432 31,752 Cafeteria Fund 2,945,000 Grant Fund 1,874,493 Textbook Fund 695,726 * Capital Fund 0 ** Bus Fund 0 Total School Budget 78,172,774 38,412,563 4,181,123 " Capital Fund: The School Board is requesting a fall VPSA funding issue to cover certain capital improvements for FY 1994-95 (see page 7). ** Bus Fund: The School Board will purchase four new buses with the 1992-93 fund balance (approximately $230,000) and will consider purchasing additional buses with a potential 1993-94 fund balance. .] ROANOKE COUNTY SCHOOLS BUDGET YEAR 199495 School O eratin Fund 03/30/94 BUDGET BUDGET INCREASE INCOME: 1993-94 199495 (DECREASE) State Funds: Basic A ro riations 25 449 687 25 804 034 354 347 Sates Tax A ro riation 6 411 000 6 823 468 412468 Cate orical 859 612 965 236 105 624 Educational Dis ri Funds 0 145 062 145 062 Federal Funds: 142 368 138 800 3 568 Local Funds: 34 019 760 38 169 131 4 149 371 Dental Insurance A ro riation 211 680 243 432 31 752 Fund Balance - 1991-92 450 318 0 450 318 Other Funds: I TOTAL REVENUE EXPENDITURES: SALARY & RELATED COSTS 3 ~e Av .Plus Scale Ad'ustments -All Em to s Instructional - 73 42 567 591 44 167 591 1600 000 Additional Teachin Positions 3350 000 350 000 350 000 Add - PT 8 OT Thera fists 5105,000 105 000 105 000 Administrative - 76 I 4 897 702 5 097 702 200 000 Classified - 89 8.821 060 9 201 060 380 000 Lite Insurance Ad'ustments -All Salaries 0 000 I 300 000 300 000 Subtotal DEPARTMENTAL REQUESTS Classroom Instruction I Assistant Su t.- Instructional Sua rt 78 Textbooks etc. ! Instructional Pro rams 79 Materials 8 Su lies 919772 292 726 1 039 555 409 370 119 783 116 644 Instructional Administration 801 Accreditation Allotments Su I. 611 769 St 1 894 200 125 Educational Testi 81 24 377 27 432 3 055 Vocational Education 82 168 528 363 900 195 372 Pu it Personnel Services 83 913 295 1 084 550 171 255 i Guidance 86 31 538 35 348 3 810 Media Services 87 234 050 322 016 87 966 Su rt Services ~ Trans nation 74 561 755 561 755 0 Facilities & O rations 75 3 230 570 3 856 300 625 730 Central Su rt School Board 70 38 323 38 407 84 Office of the Su t. 71 101 900 81 900 I 20 000 Bud et 8 Data Mana ement (721 2 724 765 2607 198 117 567 D. P. Services 159 134 90 542 68 592 Grou Health Insurance 1 302 005 1 302 005 0 Service Increase Debt 264 353 264 353 . Pu it Assi nment 88 50 795 53 795 3000 Staff Develo ment 85 Subtotal 11 429 142 13 018 160 1 589 018 TOTAL REGULAR DAY SCHOOL EXPENDITURE SPECIAL PROGRAMS Summer School 77 262 978 262 978 0 Adult Education 90 156 932 155 064 1 868 TOTAL SPEgAL PROGRAM TOTAL SCHOOL OPERATING EXPENDITURES C3J Non-Personnel Category Requests CLASSROOM INSTRUCTION The Classroom Instruction category of the School Operating Fund is composed of ', expenditures dealing directly with the interaction between teachers and students in the classroom. This includes the development of curriculum an d instructional programs which '~ support the standards of quality and the administration of schools and programs in 'compliance with State, Federal and School Board mandates, policies and guidelines. As ~, well, Classroom Instruction includes expenditures associated with educational testing, ', vocational education programs, special education services, homebound instruction and f guidance services. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 3196 Q55 4=~ 898.D1Q Summary of Budgeted Increases -Classroom Instru ction Instructional Equip. Replacement 68,000 Travel Reimbursement 6,250 Additional Postage to Schools 3,000 Remedial Tutors 4, 000 Increase in Governor's School Tuition 12,148 Cun: Development Wages 13,000 Instructional Materials & Supplies 116,644 Salary Supplements / Ath. Allotments 32, 235 A.D.A. Services 2,500 Loss of Fee Revenues 165,390 Replace & Update Voc. Equipment 50,000 Synergistic Lab -Technology Education 85,000 Business Computer Lab - Northside Hlgh 54,150 Sewing Machine Lab - CSJR 6,222 Increase in Regional Spec. Educ. Tuition 120,000 Homebound Salary Increase 33,255 Community Based Instruction 12, 000 PPS Testing & Evaluation 6,000 Elem. & Sec. Library Materials 15, 966 Library Technology Program 72,000 SUPPORT SERVICES Support Services is composed of expenditures related to providing transportation for 'regular, special and summer school programs; and the maintenance and operation of all ,school plant facilities. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 3 792.32_5 Summary of Budgeted Increases -Support Services Increase in the utilities accounts 300,000 Emergency Maintenance Contingency 50, 000 Floor Coverings 50, 000 Sidewalks & Driveways 75,000 Furniture & Equip. (Mobile C.R. Unit) 105, 000 Operating Vehicles 7, 500 Minor Maintenance to Schools 38, 230 CENTRAL SUPPORT The Central Support category includes expenditures for the School Board and the Superintendent of Schools. The expenditures associated with the preparation of the school budget, pupil assignments and staff development are also included in this category. Insurance premiums and the school board's share of the cost of data processing services are paid for under Central Support. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 4 440262 4~4~~4Q 5-5 _2Z~ Summary of Budgeted Increases -Central Support Debt Services Increase * 264,353 * The increase of $264, 353 for debt services is offset with decreases in data processing, property & casualty insurance rate reductions, and a transfer of $90, 318 to the bus fund 5^ SPECIAL PROGRAMS The Special Programs category captures the cost of providing summer school and adult education classes. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 4129194 8 (1~3~8~ NON-PERSONNEL REQUESTS SUMMARY Budget Proposed Budget FY 1993-94 FY 1994-95 Difference Classroom Instruction 3,196,055 Support Services 3,792,325 Central Support 4,440,762 Special Programs 419,910 4,094,065 898,010 4,418,055 625,730 4,506,040 65,278 418,042 (1,868) 11.8_49_.952 13 436,292 ~ 5~I.150 r~, ~J Proposed VPSA Funding Issue 1994-95 Source of Funding: Virginia Public School Authority - Roof Replacements ............ $100,000 - Elevator Glen Cove Elementary ........... 125,000 - Bleachers William Byrd High School .......... 65,000 - Baseball Field Improvement Cave Spring High School .......... 14,750 - Heating and Air Conditioning ........ 95,250 - ADA Improvement .............. 100,000 Total $500, 000 o ~ .~ OW W N Na Q W W ~ QU UW Z ~ O O O O O O O O O O O O O O O O In tt~i C7 r @7 ~~ t~l 0 0 0 0 0 0 O O O O O O O O r C*'j l1'y N ~~ T T H ~ W ~ O ~ O O ~ Qf m r H ~' W ?~ C3 c*~ D ~ ~~ m F- ch W ?~ 0 ~ ~ ~ m r- O O O O O 0 0 0 0 0 0 0 0 0 0 OOOtn O O V T O T Ch ~ N 0 0 0 0 0 00000 00000 00000 1~ C*J CO Q1 T N ~ N 00000 I~ O O O O Ch O O O O ~l1~tl')ON tnNf~O*- N ~ N O O O U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OC~ON~ W (j ~ ~ r T r' 0 0 0 0 0 0 000000 000000 rn ri o ~ o ri N C' O O (~ Q T T T' cooooor~ eoo00och 0 7 0 0 0 0 0 ~ Ch tt) 1n CO CD N c7 ~ m .-- +-- ~ o Y N W p~cnE ~_ p o W "CU Ca ~ N'j ~ ~' O Z O '~ ~ L o ~. 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ROANOKE COUNTY PUBLIC SCHOOLS ^ Budget Summary ^ Revenue and Expenditures ^ Non-Personnel Category Requests ^ Proposed VPSA Funding Issue F Y 1 9 9 4 9 5 B U D G E T ^ Cafeteria/Grants/Textbooks TABLE OF CONTENTS Page I. Superintendent's Message ............ • • • • • • • • • • • 1 II. Budget Summary -All Funds ..................... 2 III. Revenue and Expenditures ...................... 3 IV. Non-Personnel Category Requests A. Classroom Instruction ....................... 4 B. Support Services .......................... 5 C. Central Support ...........................5 D. Special Programs .......................... 6 V. Proposed VPSA Funding Issue ................... 7 VI. Other School Funds A. Cafeteria Fund ............................ 8 B. Grants Fund ........................... 9-10 C. Textbook Fund ...........................11 SUPERINTENDENT'S MESSAGE 1994-95 The 1994-95 school operating budget for Roanoke County projects a 6.64 percent increase over the current year. A three percent employee salary increase, plus scale adjustment equal to approximately one percent, is the top priority of the budget. Free textbooks must be furnished in accordance with state requirement beginning Juiy 1, 1994. State funds for textbooks are budgeted directly to the textbook fund along with the continual supplement of funds from the operating budget. Budgeted amounts reflect the needs of the school system as evaluated and recommended by a committee of citizens and staff, school administration, and school board. Funds are budgeted for ten additional teaching positions, primarily in special education. Funding is currently available to purchase four replacement school buses. Additional bus replacements will be from surplus funds from the current fiscal year. It is recommended that a Virginia Public School Authority loan be obtained for immediate capital needs. The 1994-95 budget reflects the needs of the school system. Additional state funds for next year are relatively limited thereby requiring a substantial increase in local funds. Appreciation is expressed to the County Administrator and staff and to the Board of Supervisors for supporting the school system and placing a high priority on education in Roanoke County. Gam.. . Bayes E. Wilson .~. ~ • •~ ~ .- ~ ~ .., . Amount Local Increase in Budgeted Appropriation Local Appropriation School Operating Fund 72,657,555 38,169,131 4,149,371 Dental Insurance Increase 243,432 31,752 Cafeteria Fund 2,945,000 Grant Fund 1,874,493 Textbook Fund 695,726 * Capital Fund 0 ** Bus Fund 0 Total School Budget 78,172,774 38,412,563 4,181,123 * Capital Fund: The School Board is requesting a fall VPSA funding issue to cover certain capital improvements for FY 1994-95 (see page 7). ** Bus Fund: The School Board will purchase four new buses with the 1992-93 fund balance (approximately $230,000) and will consider purchasing additional buses with a potential 1993-94 fund balance. ROANOKE COUNTY SCHOOLS BUDGET YEAR 199495 03/30/94 School O eratin Fund BUDGES gUpGET INCREASE INCOME: 1993-94 199495 (DECREASE) TOTAL REVENUE EXPENDITURES: SALARY & RELATED COSTS 3 °k Av .Plus Scale Ad ustments - Instructional - 73 Additional Teachin Positions $350 000 Add - PT & OT Thera fists $105 000 Administrative - 76 ri~,aa~f~~ _ real T 11 3.8101 P TOTAL REGULAR DAY SCHOOL 1 z,y 1 1.: 1 TOTAL SPECIAL E TOTAL SCHOOL OPERATING Non-Personnel Category Requests CLASSROOM INSTRUCTION The Classroom Instruction category of the School Operating Fund is composed of expenditures dealing directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with State, Federal and School Board mandates, policies and guidelines. As well, Classroom Instruction includes expenditures associated with educational testing, vocational education programs, special education services, homebound instruction and guidance services. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 4 O9 ~ 828 ~. Summary of Budgeted Increases -Classroom Instruction Instructional Equip. Replacement 68,000 Travel Reimbursement 6,250 Additional Postage to Schools 3, 000 Remedial Tutors 4,000 Increase in Governor's School Tuition 12,148 Curr. Development Wages 13,000 Instructional Materials & Supplies 116, 644 Salary Supplements /Ath. Allotments 32, 235 A.D.A. Services 2,500 165, 390 Loss of Fee Revenues 000 50 Replace & Update Voc. Equipment , Synergistic Lab -Technology Education 85,000 Business Computer Lab - Northside Hlgh 54,150 Sewing Machine Lab - CSJR 6°222 Increase in Regional Spec. Educ. Tuition 120,000 Homebound Salary Increase 33,255 000 12 Community Based Instruction , PPS Testing & Evaluation 6,000 Elem. & Sec. Library Materials 15,966 Library Technology Program 72, 000 r~ SUPPORT SERVICES Support Services is composed of expenditures related to providing transportation for regular, special and summer school programs; and the maintenance and operation of all school plant facilities. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference ~~~ 4 418 Q5~ Summary of Budgeted Increases -Support Services Increase in the utilities accounts 300,000 Emergency Maintenance Contingency 50, 000 Floor Coverings 50, 000 000 75 Sidewalks & Driveways Furniture & Equip. (Mobile C.R. Unit) , 105,000 Operating Vehicles 7, 500 230 38 Minor Maintenance to Schools , CENTRAL SUPPORT The Central Support category includes expenditures for the School t~oara ana the Superintendent of Schools. The expenditures associated with the preparation of the school budget, pupil assignments and staff development are also included m this category. Insurance premiums and the school board's share of the cost of data processing services are paid for under Central Support. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference 4440,262 4 0~ 65 2Z$ Summary of Budgeted Increases -Central Support Debt Services Increase * 264,353 * The increase of $264, 353 for debt services is offset with decreases in data processing, property & casualty insurance rate reductions, and a transfer of $90,318 to the bus fund. s^ SPECIAL PROGRAMS The Special Programs category captures the cost of providing summer school and adult education classes. Budget Proposed Budget FY 1993-94 FY 1994-95 Difference X910 418 .1 6 NON-PERSONNEL REQUESTS SUMMARY Budget Proposed Budget FY 1993-94 FY 1994-95 Difference Classroom Instruction 3,196,055 Support Services 3,792,325 Central Support 4,440,762 Special Programs 419,910 4,094,065 898,010 4,418,055 625,730 4,506,040 65,278 418,042 (1,868) 11 $4g 452 13 4362.02 Proposed VPSA Funding Issue 1994-95 Source of Funding: Virginia Public School Authority - Roof Replacements ............ $100,000 - Elevator Glen Cove Elementary ........... 125,000 - Bleachers William Byrd High School .......... 65,000 - Baseball Field Improvement Cave Spring High School .......... 14,750 - Heating and Air Conditioning ........ 95,250 .............. - ADA Improvement 100,000 Total $500, 000 U 0 ~^ O O O O O Oy o000 W Q tA 0 0 0 cor-cow W a ~ w v ~ w U Z ~ W~ 00000 00000 C7~ 00000 G~ OOOtI')O Q ~ ~ ~ M T r m N W~ O O O O O O O O O O 0 0 0 0 0 C~ O O O O O = r N M~ O r m N W~ 0 0 0 0 0 I~ O O O O CAN co0000 Q~ Ol1~tnON r N N~ M r m N 00 0 0 0 0 0 O O O O r M 1n N ~~ T T 000000 000000 000000 O M O N ~ ~ r ~ r r (t~ ~ T T T- O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 N M ~ ~ O O M ~ r' T T C'7 O O O O 1~ t~0000M C7 0 0 0 0 0 ~ M M ~ ~ M N ch ~- T T ~ ~ ~ U W cn ~ c U ~ ~ ~ U~~ N N ~ W (LS ~ t!1 Z Z O ~s~ E~ o v ~ ~~`n m~ a d ~ ots ~~ c w~ a~ Z ~ ~s ~ a o w ~ u,_ }, Qa~co~cn ~ J ~~~ ~ Za~c~L-~~ ' ~ Q N O-Q~~ ~~ F m L L a r c n.~ o~ F- p ?dCrtic!) ~ ~ WcnUCCHLL~ ~ ~ ~ m ~ Ch U am t tf7 U fA C f0 01 3 ~ ~ > m r' ~ Q m rn ~ N y ~ _ S w ~ $ $ o Z _ fl- to io Y rn cfl co OI Q '- co rn Z _ U ~ -p W EA ffl ffl C ~ ~ ro ~ m s E m rn N ~3 = m 0 o ~ m $ $ o $ m N T ~ U ~ ° m ~ ~ o ~ J ' m ~ U :~ a ~ . o m ~ ~ ~ N ~ ~ ~ ~ _Fa ~ ~ ~ ~ 7 ~ f/) v ~ .7a m N E N L G ~ w ~ ~ E ~ oo~~ b oo ~~ ~ `~`~ C ~ o 0 \° 0 O O O O O O C O N M~ 0 0 0 M O O I~ 0 0 0 0 0 0 0 ~~ OOOOOr00Mr ~O)0~00~0 0000 Q W OO~OOOMO(O~N~MOd'd'O 00~ NC~ ~ Q ~ vN v00 00 O 00 CA vvN vN N llO ~ r ~• d1 ~v~ r W .r.. `i r Q ~ ~. 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U1 ~' N ~ -o a ~ ~; c p :a o c ~ L O N o~ aXi ~ ~ ~ a~ ~ IL- c 11, (,.~ AT AN ADJOIIRNED MEETING OF THE BOARD OF BIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 5, 1994 RESOLIITION 4594-2 CERTIFYING E%ECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: '~'7 cc~e.,c.~ ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ POANp~.~ L ~ ~ A z z ~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 (2~~~tx~#~ of ~~~xz~~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 April 6, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE•CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives Roanoke Valley Convention & Visitors Bureau Friends of the Parkway Fifth Planning District Commission Roanoke Regional Chamber of Commerce Salem-Roanoke County Chamber of Commerce Vinton Chamber of Commerce Gary Everhardt, Blue Ridge Parkway Blue Ridge Parkway Association Virginia Division of Tourism Attached is a copy of Resolution No. 4594-1 urging the Blue Ridge Parkway to reopen as soon as possible. This resolution was adopted by the Board of Supervisors a an adjourned meeting on Tuesday, April 5, 1994. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Attachment cc: Joyce W. Waugh, Economic Development Specialist ® Recyded Paper Type: Regular Message Subject: NAMES/ADDRESSES From: SBO - Susie Owen To: BJH - Brenda Holton Reso approval letter to the f~ Convention & Visitors Bureau, Salem-Roanoke County Chamber, Ridge Parkway Association, VA Brenda, I'm not listing these for the ones you do not have Received: 04/06/94 09:43 allowing: Congressman Goodlatte, Rick Boucher, Friends of the Parkway, 5th PDC, Roanoke Chamber, Gary Everhardt of the Blue Ridge Parkway, Blue Division of Tourism. addresses. You probably have some of them and just give copies to me and I'll mail or fax. Thank you. ~~~ ~