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HomeMy WebLinkAbout5/10/1994 - RegularC~.aixn~g ~f ~.nr~txt.~~te ROANOKE COUN'T'Y BOARD OF SUPERVISORS ACTION AGENDA MAY 10, 1994 1R.IR 0 Trt ~L f~ Welcome to the Roanoke County Board of Supervisors meeting. Regalar meetings are held on the second Tuesday and the fourth ltiuesday at 3:00 p.m. Pabtic hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS STUDENT GOVERNMENT DAY. THERE WILL BE A MOCK BOARD OF SUPERVISORS MEETING PRIOR TO THE REG TAR MEETING IN THE BOARD MEETING ROOM WITH STUDENTS FROM ROANOKE COUNTY HIGH SCHOOLS PARTICIPATING I1V THE MEETING. Individuals with disabilities who require assistance or special arrangement In order to partlc~iate in or attend Boaral of Supernlsora meetings or other programs and act/vities sponsored 6y Roanoke County, please contact the Clem to the Board at (7003) 772-2005 We request that you provide at least 48- hours notfce so that proper arrangements may be made A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:05 P.M. HCN ABSENT 2. - Irnocation: The Reverend Richard Harris Chaplain, Roanoke County Jail 3. Pledge of Allegiance to the United States Flag. ® Retyelsd Papsr B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED: D-5. RESOLUTION APPROVING LICENSE AGREEMENT WITH TANGLEWOOD MALL FOR A POLICE SUBSTATION. BI;T ASKED THAT RESOLUTION BE BROUGHT TO 5/24 MEETIlVG VESTING TOINT MEETING WITH ~Ty OF ROANOKE. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS D. NEW BUSINESS 1. Request for Approval of Health Insurance Contract for County and School Employees. (Diane Hyatt, Director of Finance) A-51094-1 BLJ MOTION TO APPROVE CONTRACT AYES-BI•T,EGK,FM NAYS-LBE ABSENT-HCN 2. Request for Funds to Publish a Citizens Handbook. (Anne Marie Green, Community Relations Director) A-51094-2 FM MOTION TO APPROVE 55189 FUNDING FROM BOARD CONTINGENCY FUND TO PUBLISH HANDBOOK. URC WITH HCN ABSENT 3. Request from the Registrar for Additional Funding for the Democratic Primary Election. (Elizabeth Leah, Registrar) A-5_ CONTINGENCY FUND z URC WITH HCN ABSENT 4. Request from the Circuit Court Judges for Funds to Upgrade the Courtroom Audio Visual System. (Elmer C. Hodge, County Administrator) A-51094-4 FM MOTION TO APPROVE FUNDING FROM COURTHOUSE MAINTENANCE FUND URC WITH HCN ABSENT 5. Adoption of Resolution Authorizing License .Agreement with Tanglewood Mall for a Police Sub-station. R-51094-5 EGK MOTION TO APPROVE RESO URC WITH HCN ABSENT E. REQUESTS FOR WORK SESSIONS ECH REOUES`l ~'D WORK SESSION ON 5/24/94 FOR: (1) DISCUSSION ON FIRE AND RESCUE STUDIES (21 CAPITAL BUDGET BAYES WH.SON ASI~D FOR WORK SESSION ON SCHOOL CAPITAL PROTECTS FOR 6/14/94 F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance Repealing Chapter 8, Erosion and Sediment Control of the Roanoke County Code and Adopting a New Chapter 8.1, Erosion and Sediment Control. (Arnold Corey, Director of Engineering & Inspections) FM MOTION TO APPROVE 1ST F""IrTG 3 2ND - 5/24/94 URC WITH HCN ABSENT 1 CITIZEN SPOKE WITH CONCERNS - ECH TO INVESTIGATE HIS UESTIONS BLT ASKED THAT ORD. BE SENT TO LARGER COIVIlVIERCIAL CONTRACTORS. 2. Ordinance Amending Section 21-4, Enhanced Emergency Telephone Tax of the Roanoke County Code, by Increasing Said Tax from $0.46 Per Month to $1.06 Per Month. (Paul M. Mahoney, County Attorney) BIT MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING 5/24/94 URC WITH HCN ABSENT 3. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 27.10-3.10 Located on Memory Lane and Known as Tinker Knoll Well Lot in the Hollins Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John D. Willey, Property Manager) BI,J MOTION TO APPROVE 1ST READING 2ND - 5/24/94 URC WITH HCN ABSENT H. SECOND RFADI~tG OF ORDINANCES 1. Ordinance Amending Ordinance 21192-6 Authorizing the Lease of Real Estate, a Portion of the Old Starkey Sewage Treatment Plant Property, to the Valley Soccer Club, Inc. (John Cham6liss, Assistant County Administrator) 0-51094-6 FM MOTION TO ADOPT ORD URC WITH HCN ABSENT 2. Ordinance Authorizing the Execution of a Deed of 4 Easement Between Roanoke County and the City of Roanoke to Facilitate the Construction by the City of a Water Line Along Granville Street. (Paul Mahoney, County Attorney) 0-51094-7 BLJ MOTION TO ADOPT ORD URC WITH HCN ABSENT 3. Ordinance Authorizing a Special Use Permit to Erect a Broadcasting Tower, Located .4 Mile North of Intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District, Upon the Petition of Century Roanoke Cellular Corp. (Terry Harrington, Director of Planning & Zoning) (rON'I'IlVUED FROM APRII. 26. 19941 . 0-51094-8 EGK MOTION TO ADOPT ORD WITH ADDITIONAL CONDITIONS REQUESTED BY LBE AYES-BI T,EGK,,FM NAYS-LBE ABSENT-HCN 6 CITIZENS SPOKE L APPOIlrTMENTS 1. Board of Zoning Appeals MHA TO CONTACT LAMES HARRISON 2. Fifth Planning District Commission MHA TO CONTACT C:IIARLES ~ ~~~ 3. Highway and Transportation Safety Commission LBE NOMINATED CAPT. CHARLES COMPTON TO 4-YEAR TERM EXPIRING 6/30/98 5 LBE NOMINATED TEFF ECHOES TO REPLACE FRED ALTI ~'R AS ADVISORY MEMBER 11gTA TO CONTACT ROSEBRO 4. Parks and Recreation Advisory Commission EGK NOMINATED WAYNE GAULDIN AND MICHAEL WALTHALL TO ANOTHER 3-YEAR TERM EXPIRING 6/30/97 BIT NOMINATED RICHARD COX TO AN01'I~R 3 YEAR TERM EXPIRING 6/30/97 BL1 NOMIIVATED TIM HOELZLE TO COMPLETE UNEXPIRED OF RITA WATSON -TERM EXPIRES 6/30/95 LBE NOMINATED PAUL BAILEY TO ANOTHER 3-YEAR TERM EXPIRING 6/30/97. 5. Virginia Western Community College Board BLJ NOMINATED NiR.S. F, P. Bi7LLINGTON EGK NONIINATED RICHARD L. ~1YK~ TONES BLsT AND EGK TO PROVIDE RESUMES OF EACH NOMINEE BY 5124/94 ~ ~ G 1. CONSENT AGENDA ALL MATTERS LISTED UNDER ~ CONSENT A~,~ ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACi'ED BY ONE RESOLUTION IIv THE FORM OR FORMS LIS'T'ED BELOW, IF DISCUSSION IS Dom, THAT '~M WB,L BE REMOVED FROM THE CONfSLNT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-51094-9 B~MOTION TO ADOPT CONSENT RESO AFTER DISCUSSION OF 6 ITEMS 1.2 AND REMOVAL OF ITEMS 3 AND 4 URC WITH HCN ABSENT 1. Request for Authorization to Initiate a Water Project for the Red Lane Area. A-51094-9.a 2. Request for Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area A-51094-9.6 3. Request from the Virginia Department of Transportation for a Resolution of Support for Yellow Mountain Road Project. R-51094- 10 BLJ MOTION TO APPROVE WITH CHANGES TO RESOLUTION URC WITH HCN ABSENT 4. Request from the Virginia Department of Transportation for a Resolution of Support for Cresthill Drive Project. R-51094-11 BLOT MOTION TO APPROVE WITH CHANGES TO RESOLUTION URC WITH HCN ABSENT 5. Request for Acceptance of 0.18 Miles of Peregrine Crest Circle into the Virginia Department of Transportation Secondary System. R-51094-9.c S. REPORTS AND INQUIRIES OF BOARD MEMBERS Suoeivisor Tohnson: (11 Asked that a resolution 6e brouEht to 5 24/94 meeting reauest~n~ a point meeting with the City of Roanoke after new council members take office in Tulv. (21 Asked that Brian Duncan be recognized for his efforts on behalf of the Tour DuPont at a future meeting. Suoeivisor Kohinke: (11 Thanked Chief Fu ua for information on a ~~A 7A.~.* n~ • 1 L w 7 Chief Cease on Ouen House at Police Dep~41 Asked about the status of a drarnage comulaint at the Forensic Lab. ECH will bring back report at 5/24/94 meet~n,_g. Supervisor Minnix: (11 Thanked Bayes Wilson for his years as Suuerrntendent of Countv Schools and wished him well. Pledged support for Dr. Deanna Gordon. new superintendent. Supervisor Eddv: (11 Advised that VACo is asking for suggestions for proaosed legislation by Tune 14. Asked Board members to send their requests to Paul Mahoney. (2~ Asked ECH to bring new Building Commrssroner to next meeting for introduction. (31 Asked for report from Brun Duncan on Tour DuPont at 5/24/94 meeting. I.. CITIZENS' COMMENTS AND CObBViiJNICATIONS NONE M. REPORTS FM MOTION TO RECEIVE AND FILE - UW WITH HCN ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Fire and Rescue Reaction/Response Times for the Month of March 1994. 5. Report on Use of Bond Money for Elevator at Burlington Elementary School. 51VIINITI'E RECESS AT 5:10 N. BUDGET 1. County Budget Work Session BOARD CONSENSUS TO SUPPORT COUN'T'Y SHARE OF FUNDING FOR HEALTH DEPT. DENTAL PROGRAIVI BOARD CONSENSUS TO SUPPORT COUNTY SHARE OF FUNDING FOR ADDITIONAL IUDGE ECH WILL BRING BACK MORE INFORMATION ON RFOUEST FOR ADDITIONAL FIRE & RESCUE PERSONNEL FOR VINTON. BOARD MEMBERS TO ADVISE AT 5/24 MEETING WEH;THEIt THEY WISH TO CONTINUE MEMBERSHIP IN VML. BOARD CONSENSUS TO SET 3% ACROSS THE BOARD RAISE ON x/94 AND .8% SET ASIDE FOR MER1T INCREASES AT EVALUATION. BUT AND LBE REQUESTED THAT FUNDING OF OPTICOM FROM 911 TAX BE ADDED TO LEGISLATIVE PROGRAM, ECH TO GET TOTAL ADVERTISING BUDGET FROM CONVENTION AND VISITORS BUREAU. FM MOTION TO A;ITURN TO RETURN SESSION AT 5:55 - UW WITH HCN ABSENT 2. Request for Approval of the Fiscal Year 1994-95 Roanoke County School Budget. (Brent Robertson, Budget Manager) R-5109412 BL7 MOTION TO APPROVE SCHOOL BOARD BUDGET AS RECOIMI1ViViENDED BY COUNTY ADMINISTRATOR URC WITH HCN ABSENT O• - VE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with Legal Counsel and Briefings by Staff Members Pertaining to Probable Litigation, Condemnation of Easements Across Real Estate Owned by Laplace, Austin, Wimmer and Sears for the Water Transmission Line Project; 2.1-344 A (7) Pending Litigation by the Roanoke Valley Resource Authority. FM MOTION TO GO INTO EXECUTIVE SESSION AT 6:10 P.M. URC WITH HCN ABSENT P. CER1'lF'ICATION OF ~ SESSION R-51094-13 BLT MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT 635 P.M. - URC WITH HCN ABSENT OLD BUSINESS (CO ~ FROM 4/26/94) 1. Resolution for the Consideration of Acquisition by Condemnation of Easements Across Property Owned by Roger Laplace and Suzanne S. Laplace, and Merriman Sears for the Water Transmission Line Project. R-51094-14 FM MOTION TO ADOPT RESOLUTION URC WITH HCN ABSENT Q• ADJO MOTION TO ADTOURN AT 6:40 P.M. UW WITH HCN ABSENT io • o~ aon~a ,~ F ti ~ p 2 ~ a ~~Or~~~ ~~ ~~~~ ~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 10, 1994 ,~~~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth ltiresday of each month. Deviations from this schedule will be announced. THIS IS STUDENT GOVERNMENT DAY. THERE WILL BE A MOCK BOARD OF SUPERVISORS MEETING PRIOR TO THE REGUL-4R MEETING IN THE BOARD MEETING ROOM WITH STUDENTS FROM ROANOKE COUNTY HIGH SCHOOLS PARTICIPATING IN THE MEETING. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Location: The Reverend Richard Harris Chaplain, Roanoke County Jail 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS D. NEW BUSINESS 1. Request for Approval of Health Insurance Contract for County and School Employees. (Diane Hyatt, Director of Finance) 2. Request for Funds to Publish a Citizens Handbook. (Anne Marie Green, Community Relations Director) 3. Request from the Registrar for Additional Funding for the Democratic Primary Election. (Elizabeth Leah, Registrar) 4. Request from the Circuit Court Judges for Funds to Upgrade the Courtroom Audio Visual System. (Elmer C. Hodge, County Administrator) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance Repealing Chapter 8, Erosion and Sediment Control of the Roanoke County Code and Adopting a New Chapter 8.1, Erosion and Sediment Control. (Arnold Covey, Director of Engineering & Inspections) 2. Ordinance Amending Section 21-4, Enhanced Emergency Telephone Tax of the Roanoke County Code, by Increasing Said Tax from $0.46 Per Month to $1.06 Per Month. (Paul M. Mahoney, County Attorney) 3. Ordinance Declaring a Parcel of Real Estate Identified as a Tax Map No. 27.10-3-10 Located on Memory Lane and Known as Tinker Knoll Well Lot in the Hollins Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John D. Willey, Property Manager) H. I. SECOND READING OF ORDINANCES 1. Ordinance Amending Ordinance 21192-6 Authorizing the Lease of Real Estate, a Portion of the Old Starkey Sewage Treatment Plant Property, to the Valley Soccer Club, Inc. (John Chambliss, Assistant County Administrator) 2. Ordinance Authorizing the Execution of a Deed of Easement Between Roanoke County and the City of Roanoke to Facilitate the Construction by the City of a Water Line Along Granville Street. (Paul Mahoney, County Attorney) 3. Ordinance Authorizing a Special Use Permit to Erect a Broadcasting Tower, Located .4 Mile North of Intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District, Upon the Petition of Century Roanoke Cellular Corp. (Terry Harrington, Director of Planning & Zoning) ~CONTINLTED FROM APRII. 26, 19941 APPOINTMENTS 1. Board of Zoning Appeals 2. Fifth Planning District Commission 3. Highway and Transportation Safety Commission 4. Parks and Recreation Advisory Commission 5. Virginia Western Community College Board 3 J. K. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request for Authorization to Initiate a Water Project for the Red Lane Area. 2. Request for Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area. 3. Request from the Virginia Department of Transportation for a Resolution of Support for Yellow Mountain Road Project. 4. Request from the Virginia Department of Transportation for a Resolution of Support for Cresthill Drive Project. 5. Request for Acceptance of 0.18 Miles of Peregrine Crest Circle into the Virginia Department of Transportation Secondary System. REPORTS AND INQUIRIES OF BOARD MEMBERS CITIZENS' CONIlVIENTS AND COINIlVIU1vICATIONS M. REPORTS 1. General Fund Unappropriated Balance 4 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Fire and Rescue Reaction/Response Times for the Month of March 1994. 5. Report on Use of Bond Money for Elevator at Burlington Elementary School. N. BUDGET 1. County Budget Work Session 2. Request for Appraval of the Fiscal Year 1994-95 Roanoke County School Budget. (Brent Robertson, Budget Manager) O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with Legal Counsel and Briefings by Staff Members Pertaining to Probable Litigation, Condemnation of Easements Across Real Estate Owned by Laplace, Austin, Wimmer and Sears for the Water Transmission Line Project; 2.1-344 A (7) Pending Litigation by the Roanoke Valley Resource Authority. P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 5 t A-51094-1 ACTION NO. ITEM NUMBER ~__ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request for Approval to Renew Health Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: There is a 25% Increase in County rates which amounts to 5600,000. 5200,000 will come from Insurance reserves, 6200,000 is Included in the proposed budget, and 5200,000 will be passed on to the employees -the first Increase for employees in 5 years. Recommend that we maintain the current 2-tier plan as proposed by staff. SUMMARY OF INFORMATION: A team of County employees and a team of School employees reviewed the Blue Cross and Blue Shield renewal rates with the assistance of an outside consultant. Represented on the teams were Human Resources, Finance, Procurement, the Employee Advisory Committee, School Budget Department, School Teachers, and the RCEA. The teams support the renewal rates shown on Attachment A which represents a 25.67% increase in County rates and a 14.32% decrease in School rates. The coverage will remain unchanged for 1994-95. The increase in the County rate is based upon claims expense for the 1993-94 fiscal year. This increase in claims expense is not related to one or two single occurrences but rather is reflective across the board of overall claims increases. The decrease on the School premium is the culmination of four years of effort to encourage increased participation by continually lowering the rate charged to the School employees. For 1994-95, we have equalized the single coverage rate paid by the County employee and the School employee at $32.18. Attachment B shows the changes that we would need to made to the rate structure for County employees if we were to consider adding an employee + one minor tier or an employee + one dependent tier. Since the same amount of money would need to be collected in total from the entire County group, the addition of another tier has an unfavorable impact on the family premium. Because of this unfavorable impact the committee desires to maintain our current two tiered rate structure. In addition, the Schools are currently notifying their participants that they are seriously considering eliminating the employee + one minor tier from their program for the 1995-96 fiscal year. The increase in the County health insurance premium is paid for with a combination of additional County funds, the use of insurance reserves and an increase to be passed along to the employee. The ~' employee increase will be $5.94 per month for single coverage and $14.88 for family coverage. This is the first increase in health insurance premiums to be passed along to the County employees in five years. The School Board approved the attached rate schedule for School employees at their meeting on April 28, 1994. We are bringing this item to the Board at this time so that the Schools can have their enrollment period before summer vacation. FISCAL IMPACT: Funds are already included in the 1994-95 proposed budget to cover the School and County portion of the health insurance plan. STAFF RECOMMENDATION: Staff recommends adopting the health insurance rates shown on Attachment A effective July 1, 1994 for School and County employees for the 1994-95 fiscal year. Respectfully submitted, Approve by, n - ~x /~ rUC-GLms~-1 ~,~ • F 1KA' Diane D. Hyatt ner C. Hodge Director of Finance County Administrator ACTION VOTE Approved (~ Motion by: fob L. Johnson No Yes Absent Denied () motion to approve Eddy x _ Received () contract Johnson _ x Referred () Kohinke _ x To () Minnix _ x Nickens _ _ x cc: File Diane D. Hyatt, Director of Finance D. Keith Cook, Director of Human Resources =~ -~ / Attachment A COUNTY RATES 1994-1995 Single Family 1993-1994 Single Family SCHOOL RATES 1994-1995 Single Employee + 1 minor Family 1993-1994 Single Employee + 1 minor Family County of Roanoke and County of Roanoke Schools Blue CrossBlue Shield Health Insurance Rates Total County Employee Premium Benefit Portion 181.94 149.76 32.18 442.28 267.26 175.02 $144.78 $118.54 $ 26.24 351.94 191.80 160.14 196.41 164.23 32.18 288.72 179.27 109.45 498.89 248.89 250.00 229.26 197.07 32.19 337.00 227.55 109.45 582.32 296.99 285.33 May 4, 1994 M:\Finance\Common\Board\BC-Rates ~-I Attachment B County of Roanoke Comparison of Insurance Structures The following reflects the premiums associated with offering different tier structuring to County employees. These scenarios are based upon approximately 50 people participating in the Single + 1 minor tier, and 90 people participating in the Single + 1 dependent tier. Current Employee + Employee + Structure One Minor One Dependent Single Single + 1 minor Single + 1 Dependent Family $181.94 $181.94 $181.94 307.21 329.71 442.28 480.01 515.17 May 4, 1994 M:\Finance\Common\Board\BC-Rates A-51094-2 ACTION # _ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 SUBJECT: Request for funding for Citizens Handbook COUNTY ADMINISTRATOR'S COMMENTS: yir~6~ BACKGROUND INFORMATION: The Board has asked staff to prepare a citizens handbook, which would be available primarily for new residents, but would also provide information generally useful to anyone living in the County. SUMMARY OF INFORMATION: Attached is the draft text of the proposed citizens handbook. It has been reviewed by the Customer Service Resource Committee, the department heads and the Board of Super- visors and all suggested changes have been incorporated. The format has not yet been finalized, and the book would contain color and graphics to make it more inviting and easier to use. The center of the book will contain a list of important telephone numbers, and we will also include an extensive index and table of contents. The cost of printing and distributing the book depends on the number required and the method of distribution. We have received the following estimate: 1 ~V PRINTING: No. of Copies 5,000 10,000 20,000 40,000 Cost per Copy .64/copy .52/copy .47/copy .40/copy Total $3188.30 $5189.29 $9409.44 $16,000.00 DISTRIBUTION Method Through realtors, libraries, Utility Billing, Treasurer, Commissioner of the Revenue, Voter Registration, walk-in requests for information to the County, etc. Mailing to all Roanoke County Addresses (Can go bulk rate at .20/copy - this method is computerized through a mail house and requires little staff time.) Advertising availability on Cable Television Channel, and mailing to citizens who respond (anticipate approximately 1,000 - this would require significant staff time to address the books.) Regular rate (if book is held to cost of 1st class letter) Bulk rate (may be able to use, if requests are held and books are mailed at one time) Cost $o.oo $8,000.00 $2,900.00 $2,000.00 FISCAL IMPACT: Depending on the alternative chosen, the price ranges from $3,188.30 for printing 5,000 and distributing through free methods to $24,000 for printing 40,000 and mailing to all County households. Funding is available for all alternatives in the Board Contingency Fund. ALTERNATIVES• Alternative 1. Print 10,000 and distribute through free methods, allowing staff to make an assessment as to future demand for the publication. Cost: $5,189.29. 2 - .NG~ Alternative 2. Print 40,000 and distribute to County through a mail house. This would citizens, and would allow them to information in an require the least distribution. Cost: equitable manner, amount of staff $24,000.00. households reach all have the and would time for Alternative 3. Print less than 40,000 and distribute to target groups. Staff would need to determine which groups. to include for mailing, and not all households would receive the information. This would require significant staff time for choosing the recipients and addressing the books. Cost: would depend on how many were printed and mailed. RECOMMENDATION: Staff recommends Alternative 1, for the first printing, with consideration in future years for implementation of Alternative 2. (.~, Anne Marie Green 1 er C. Hodg Director, Community Relations County Administrator ACTION VOTE Approved (~) Motion by: H. 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O ~ .~ 64 g ~ :.: O ~ ~' cd •ea W ~ a`~ ^' ~Q cd ~ (~ ~ eC M.,/ ~ ~ ~ yj ~ O a7 ~ ed ce7 ~1+/ ~ ~ O~n a~> ~o~•~ ~ ~~ a~~ pj'~'`d~ ~~~3~ `~'° QV a °A ~ o. a ,~ ~ ~ .u on •" ~ (~ a°i O ~ A W ~ Z ~ o f~ ~ cis ~ U ~ ~ ~ a~ fx ~ ~ ~ N ~ ° ,+rw~'d OON U ~, ~ ~ ~ ~ '~ ~ aQi ° as o w ~ a; o a w O v ~ ~ > ? b ,~ c~. ~ ca ~ ~ .~ .~ a.~ ~~ ~ o o ~~ ~ ~ ~ a ~ `~ ~ ~~ ~ °a o O ,~ ~o~ ~w ~~, ~ w ~~ O O ~ ~ ~ b w ~ c~ ... ~ i~, C, ~ A w O .~ O ~~ w ~ ~'•' pq Q ~ w CL p., [~ 'd ~ ~ b G. e'0 Q «, ~ ~ ~ ~ '~ y y ~ Q O :d O ~ ~ ~ Q ~ '~ vii ~x e'''6 .iroC >, ~'V~~ ~.. c~ ~.. v cd h fA ti ~ w O h ~ o ~ ~ ~ o ~ b ~ ~ o ~ a. ~ ~ ~ ~ ., ~ a~ ~ •~ ~~ `~ +d O a`~ pro ~ 8 ~. ^~ w cC a a~ .~ ~~~ 8 ~ N N U~ ~ M U w O~~ p cd O ~ ~ M w ~O N ~ rr O~ c~ c ~ "~ ~ p" ~ ~ pMp ,~ ~ pNp~~ ~e0 A oN0 0~0 O~ M V ?~ k O '~ O O ~ ~q O~ U O~ O~ D Q ~ ~ t,,~ V ~ w ~ D ~ ~ .+ ~ C ~ ~ .. 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V ~ `~ M ^ ' c~ U ~ ~" ~ ~ ~ ~ ~ ~W w z QO V c tl c 0 Q~ U c O c 0 ~ ~U~ G , ~~ ~ y~ ~ tp\vp'~ ~.~ ~ p ~ ~ ON N `O ~ •~ ~ O ~ O ~ ~ ~ ~ ~ ~ N ~ l~ 00 `~' 'n ~ L:. ~~ `~ ~ ~ x .1: OWN. w • a~ .~ 00 t~ M ~ ~ ~ ~ o O ' ~ ~ oo ~ ~ ~ ;; ~ ~ ~ 3 3 ~ rn ~ ~ ' ~ ~ ~ -' .~ a i ~ ~ c c~ 'd ~ , 3 ' 'o ~ ~ p y ~ O p n ~~ ,; ~"°~'° ~~o ~ A ~a ~~a~ ~ ~~ ~; ~w ~a o ~o ~ ~ ~~ ~~~ o ~ ~o~~ o~ ~~ ; ~ o ~~ o ~ ~ ~ o 0 0. ~Q ~ ~ ~ v ~ ~ 'a'~io ~ ~ wv, ~ ~ ~ 3 3 ~ ~ ° a~ ~ •~ as W b~ Z'~ . ~' ~ ~ ¢ ~ ~ ~ ~~ ~ o~ o ' ~ ~ ~ 3 ~ ~ ~ ~ 0. 3 ~ ~ ~ Q~ o ~ ~, ~ ¢ ~ U ~ .~ C~ ~ Q ~ ~+ G. ~ ~ ~' . + F„ ~ U a V •b0 N O ~c~a~ 3~ ~i~W ~ ~a W ~ ~ •~ .., M ~ ~,, = ' w O ~ c~ cd ~ x ~ „~~~ ~~ N o~~~ ~ A~ o ~o~°°" ~~ o~o~ an ~ ~ ... O w +-+ ~ ~.., ~ ..~ ~ a U ~~o aA ~ ~~N~ X3,0 ab ~ '" ~~ w 3 ~¢ ~ ~ ~ Q °8~ .~~ ~" U ^~ W ~D M O CT h 0 v~MMl~l~00 vl CT V'~ootihhN l ~ M ~ ~ OQ [ ~ [ ~ 00 .--~ ~7Or0~b~nONO7 l~ M M M U1 l~ l~ O~ M caocc~+~ v~ ~ .--~ O l~ ! ~ 00 r• ~ n b ~ ~ h OC o~ov~g V i M Vi ~~0~0M N l~ .--~ O ~ ~ ~ ~ [~ M ~!1 DO M o ~ O ~ ~ M M C E N C_ ~ , p ~ C ~ a •p .C > O a] C g~ ~ ~> 7d O C Vi N U p ~ 8 O d Ga p E•v C ~ O C g ~ ro ~ ~ cba b C ~ ~ > C ~ ~ ~ O > '~ MoD 0 m ~b0 C :~ p O 8 ~ >a ~ ~ar ~ ~ ,~ ~,~ ~~ z ~ ~~ ~ .+ ~ ~ ~ o 3 •° GG •c °~ C .E a .b O ~" g Z o _ U~ o N O °a .~ c~0 ~N 4~L1r q vP gO~p~ y~.~~ ~ •~ ~a N ~ DO ~ N ca ,'~O 0 v N M~~N U H m 8 ~ ~ ~ ~ N. Y ~.,,i M y M ~ cc ~ C o--. ~ ~ ~ y ~ Lei ~ ~ ~ !~~! r L ' 8 S ~ o~~ d ~ ~ ~ . V Ir ( r ' '~ N fA O ~ O c a~ ';fl C OD ti Op~ ~ . ce o a :b •,~ ~e a ' m ~.. ~w•cU 'y v, C H E v~ E ,o . v i a y v o ~x~~~oa z3 ~xz3 ~ ~ ~~z3 ~ ¢"a r c c 1 8 U ~ ~,~ O ~~~~~OaMa e~ ~~ ~ ~ ~ 3 ~ •~ ~ y ' N NN .-~ ~o• ~a °~~M o O 0 0 .d M O ~ O V . M . ~., cd ~, '~ ~, O ~ ~ c~ .~ ~ ~ O O Q ~ ~, bA w '-' y U ~ N . .~ ~ ,n cC ,,,,f". V ~ .A CV ..~n ~ Q~ ~ .G ~ U ~ ., r ~'" b ~..~ fL it ~ O O W ' ~ N . ir O , dQ ma ~C fey ~ CC Fw tpy { y ~ ~.+ ~ ftS (/1 ~ 1-~ ~ ..`fir try ~ ~"" p ~ ~ '~; o eq ...' ~ }, ~".. C ~ ro O Vr M ~'~ i° "' '~ ~y+ ~ ~ 'O N N fC > c°od a°i E ~" ~ ~ ~ ~ ?: b'd O `n .~ cd ~ ~ ~ c4~,av ~ ~ Q~ ~ N 4' '~ ,~ `" O ~ ~ F ~ '~ a v A ~ °~° ' C 0,o O ~ ~ „ ~ O ~ o on ~ o ~ ~ ~ ° ' ~ a;~a oy O a~ ~ ~ mop. `nw3U ,yi ~ ~, ~ U ~ cd . O •-r M ~ ~ '~ L.' ~+ [2] C 7 CA ~ Ri ~ ~ ~ ~ ~ ~ y~ ~"'" ,~ ~ ~ ~.Ch N~Q~ ~' ,ea, ~p 'n M v' O i y4 , p ai ~ ~ ~ cd ~ ~ :+ ~ O O g ~ O ~ p, p ~o .~ a~ G. o .~ ~ a~ v c .~ > ~ ~ aCi aCi V O ~ i :~ ~ N .~ ~ ~ ~ o ~ ~~ ~ ~ o ~° ~ ~~ a3 ~ «3 ,~~o v a ~ ~.~... o ~ .~ .~ ~ ~ `" ~ h 'cn a ~ ~~ o ;~ y b a~ ~ o ~ ~ ~ ,~ .~~ o ~ ~~~ :boo ,o a~~ ~ ~~ o ~, , ~ ~ V ~ ~ . ~. ~ cef c~ i i ~ +' ~ ~ ~ ~ a~ O ~ .. ~ ~, w O ~ 8 `~ ~ ~ ~ ~ ~ ~ ~~. . ~ w C, ~ • ~ cC O...Nr N b ~ ~ .~ O V > ~ ~ o ~ o o ~ ~, b w ^ •~ ~ •~ ° o ~ •s ~ ~, , ~.~~a~~ o~ «, o ~ ~ ~ ~ ~ ~•°b a~ a~ z ~ ~~x ~o o .Y ~° ~°' o~ ~~ ~ ~ H W ~ '~ O ~ ~o ~~o z o~ ~. o~~~ ~ ~ ~ ~~,o~~ ~ ~ ~O ~ p ono i 3 ~ 3 ~ ~ ~ ~ ~ ~ ~. >¢ ~..~~~ A Q C/~ ~~ A w ~ ~ N ~ ~ ~ Q O ~ ~ U ~ • ~ .. ~ w M ~ D ~ :+ ;d w 3 b~, ~ 3 ~~; °~ w ~.~ ~ "~ z ~~ b ~ ~ `~ o o ~ ~~,~ ~ °:° a~ ~ ~ ~ a ~ o ~ ~ ob w A ~ ~ fit a~°' w~~ ~ ~ ~~ z ~ .~~° -~ ~ ~ ~~~ ~ ~ pp,, A ~~; w goo ~ ~ z ~: o a o ?? c.. A, ~ ~. o a ~ ~ o :~ j ~ ~ ~ ~ ~• ~ ~~ w ~~ " ~ ° ~ ~ U " ~ WW ~~ ' CS" W ° QG a~ c~ ~ N N O ~ ~ ~ ~ ~ ~ O ~ Q N ~ p .~ , ono ono ~ ~ ~ 3 ~ ~ 3 ~ ~ U ~ ~ .~ cn cn oo '' a ~ ,~ b ~ • .~ ~, i ~ ~ r' ~ 3 ~.' o ~ .~ ,~ 'd 3 ° w b a i ~ N ~ .d •s ~~ 'ate ~ U ~ ~ bb 3 ~ ;°a A y p b ~ ~ c a °' V a~ p b ~ '" ~ GG Q ~ i o a ~ .~ ~ ~ ~,~ ~ '~ ~, ~ LL ; ,~ o •~ ,~ o ~ ~ ..~ ° '~ a~ ~~~ dO o 7 a, ~ ~ p a : .c A C d ~x ~ ~ ~° ro a ~ ~ ~ a~ ~ U~ ,~ o, ~ ~C ~ ~ 6~ ~ .+ . ,, h ~ Vl ~ C~ Fi t3 'O ~ G i i ~+ ~ CO ~.~ ~~ ~ c> ~ on C/~ `n ~ ~ O U ~ e 0 O ~ ~ i,,,, "" -~.,~ ~, `+ c~ b A off'" ~,-. 4.,~ 3 ~ ~ c° y~ 0 '..~.d~ ~ "'~'~ b ~ ti 5 ~ ,~ ~ ~ r. ~ ~ ,~., w O y ,~ ~ ~, b ~ c~ y~j" c~~ w 'b ~ ~ ~ '~ ., ~ ~.. ',~ ~~.,~ ~ai «+.Q p V c~ c~ ~' _oo O ~ ~ O N O~ 3 ~ ~'~ A ~+ " q ~ `~ V a a~ a~a~ o o ~ ~ ~ a o.a~~ ~~ °~ ~ ~ ~~~ ~ . 3 ~ ~ ~ y U ~ ~ ~ ~ ~ C7 e C ~ O ~:~a.,na ~ . 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Q ~ ~ w, '~ ~ b v~ ' : cv Q ~ y ~ " ~ ,~ O ~ ~ U ~ h tq U ~'~ ... ~ .~ 0 vi L.. ~ O ~ p ow b~ O.G 0 A o~ ~ zbw ~ O ~ 'b ~ o ~ OO ; o a~ ~ w ~' a ~ N a o • °' o ~ o ,° ~ ~ •~ b ~ ~ ,~ ,~ ~ ~ ~ °3 •~,~ '"' ~U~~ ~ ~ ~ `" a~i ~ ~ ~ ~ o> ~v~ o.~¢.~ ~, o ., c~ ~ ~ ~ a~ ~ ~~~3 cd p M ~ ~ .-~ ~ ~ ~ ~ . ~ ~ ~ ~ ,~ w b ~ Q ~ ~ ~ , , aS .~ O ~oa ~ ~ ° ~~ o ooUo b ~ `~ w ~ ~ ~ w w ~ ~ ~' y j ~~~~ :j c~ .r " ~ ~ ~ ~ ~ ~ C ~ ee •~+ ~ ~ ~ r v ~3 C i ~ opt oo b N ~ b c~ ~ ~ ~ ~ ~ b ~ A ~ ~ ~ an p" oi~ •~aw.~ ~~ °b .~ ~ ~~~ ~ Q ~ ~ a ,,•..~~ ~~~a a a~A.~ ~~~~ W O ~ U A ~~~o 1~1 ~ ~ ~ ~ D G ~ ~ a c ^d a ~ w 'd°~~ Z ° ~ s ao ~' ~ ~ oq ~ ~ ~ ~ ~ O ~ ~ ~ O ~T. ~ ~ ~ CL Z ~ ~ Q ~ w•~~ ~ ~ ~ o ~ „ O ~ ~ Z ° ~ ~,~w, ~,~ o ~ > N > `-{ ~~ ~~,o~~~rx °'d on~~ `"~,~ w ~ o o ~ o ; ~ A U~~E.~~ o~° ~' '~~'~~°~ ~ v~ ~. ~ ~ ~ ~ O O. 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ITEM NUMBER ~ " AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request for additional funding for the June 14, 1994 Democratic Primary Election COUNTY ADMINISTRATORS COMMENTS: a~~G~ BACKGROUND: The costs for this election were not included in the 1993-94 budget due to the fact that the Democratic Party did not call for this election until March, 1994. SUMMARY OF INFORMATION: Estimated costs for this election are as follows: Election Officials $11,000 FICA 850 Ballots - Machine & Paper 275 Rent of Trucks 1,000 Set up of Machines & Election day service 4,500 Supplies, Copying, Postage 250 Rent of Voting Places 180 $18,055 FISCAL IMPACT: $18,055 is requested from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends approval of additional funds in the amount of $18,055 from the Board Contingency Fund. t ~ Respectfully submitted, Approv by ~- ' ~.~.c~.2, o~,c--~~, ~ti i~ E. lizabeth Leah Elmer C. Hodge Registrar County Administrator ------------ -------- -------------- ACTION --------- -------------- VOTE ------- Approved (x) Motion by: H. Odell Minnix No Yes Abs ent Denied ( ) to ap prove $18,055 funding Eddy x Received ( ) from Board Conting ency Fund Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance E. Elizabeth Leah, Registrar A-51094-4 ACTION NO. ITEM NUMBER .~ i AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request from the Circuit Court Judges for Upgrades to the Courtroom Audio Visual System COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1988 the Roanoke County Circuit Court received an audio visual system as part of a pilot program sponsored by the Virginia Supreme Court. The County is the only circuit court in the State of Virginia participating in the program. SUMMARY OF INFORMATION: The audio visual equipment is now over six years old. Since 1988, manufacturers have made substantial improvements to these systems, and the County's old system should be replaced. The Circuit Court Judges requested that Clerk of Circuit Court Steve McGraw obtain information on upgrading the equipment for two courtrooms. The estimate for two recorder/players, associated equipment, and installation labor is $9568.00. FISCAL IMPACT: The cost to upgrade the system is $9568.00. At this time there are no additional costs for tapes or maintenance. There are currently enough tapes to last until the middle of 1995. Any additional maintenance costs will be included in future budgets. The funds could be appropriated from the Courthouse Maintenance Fund if that is agreeable with the committee which expends these funds. Other potential funding sources are the Board Contingency Fund or the General Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve funding in the amount of $9568.00 from the Courthouse Maintenance Fund to purchase an upgraded audio visual system for the Circuit Court Judges. Respectfully Submitted: /J~'Lrr/ liner C. Hodg County Administrator -v-y ---------------------------------------------------------------- ACTION VOTE Approved ~) Motion by: H. Odell Minnix No Yes Ab~nt Denied ( ) motion to approve fundinQ(9,568~ddy x Received ( ) from the Courthouse Maintenance Johnson x Referred ( ) Fund Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Judge Kenneth E. Trabue, Circuit Court Steven A. McGraw, Clerk, Circuit Court i ~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 10, 1994 RESOLIITION 51094-5 AIITHORIZING THE E%ECIITION OF A LICENSE AGREEMENT WITH J. M. BANE & CO. (TANGLEWOOD MALL) FOR A POLICE SIIB-STATION WHEREAS, Tanglewood Mall has agreed to allow the Police Department to use a portion of its property for a Police Department Sub-Station; and WHEREAS, a sub-station at this location will significantly improve the public health, safety, and welfare; and WHEREAS, the location of a Police Department sub-station at Tanglewood Mall will benefit the citizens and taxpayers of Roanoke County. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement dated May 6, 1994, with J. M. Kane & Co. for 1326 square feet for a term expiring December 31, 1994 and for the sum of $1.00 is hereby authorized and approved. 2. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 1 A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John Cease, Chief of Police ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT WITH J. M. KANE & CO. (TANGLEWOOD MALL) FOR A POLICE SUB-STATION WHEREAS, Tanglewood Mall has agreed to allow the Police Department to use a portion of its property for a Police Department Sub-Station; and WHEREAS, a sub-station at this location will significantly improve the public health, safety, and welfare; and WHEREAS, the location of a Police Department sub-station at Tanglewood Mall will benefit the citizens and taxpayers of Roanoke County. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement dated May 6, 1994, with J. M. Kane & Co. for 1326 square feet for a term expiring December 31, 1994 and for the sum of $1.00 is hereby authorized and approved. 2. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. agenda/realest/~ieemeagr 1 1bUR SUPER SHOPPER MALL May 6, 1994 J.H. McCorkle, Captain Roanoke County Police 3568 Peters Creek Road Roanoke, VA 24019 Dear Captain McCorkle: Although it is unfortunate that H&R Block decided not to renew their lease, it is the ideal location for the Roanoke County Police Department Sub-station. We could not have a better lay-out if we had designed it ourselves. The space provides you with the front reception area and the back sub-station. It also provides you with both front and rear access. We will arrange for designated parking of police vehicles in front of the mall and there is available parking in back. The space has restroom facilities and individual offices. Attached please find the License Agreement. I have set it up for May 15th thru December 31, 1994. I feel that by December 31st, we should have a better handle on the direction of our leasing and renovation efforts. At that time, we can re-evaluate and if necessary, relocate the Sub-station. I don't foresee us leasing the space before the end of the year. Although it could happen, we will not be actively searching for a tenant for this space. I would like to set up a meeting the week of May 9th to discuss the set-up and operation requirements of the Sub-station. At that time, You could bring the signed agreement with you. I have faxed the Insurance requirements to your office. Please provide me with the appropriate certificate of insurance prior to opening. Also, you will need to have a storefront sign made and installed. I have enclosed a couple pictures of the Prince William Couty Police Department Safety Awareness Center sign. We require a similar sign. Please call me to discuss specifics before ordering to ensure compli~ince with our requirements. I look forward to working with you. Please call me on Tuesday, May 10th to arrange ~-a meeting time. (I will be in Raleigh on Monday.) Sincerely, -~l Judy Tullius, CMD General Manager/Tanglewoo<i Mall 4302 Electric Road, S.W., Roanoke, Virginia 24014 Management: (703) 989-468;1 Marketing: (703) 989-4394 Fax: (703) 774-1568 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: First reading of Ordinance amending the Erosion and Sediment Control Ordinance by repeal of same and by adopting and re-enacting a new Erosion and Sediment Control Ordinance COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. WIII become effective on 5/25/94 and will not affect construction already to progress. EXECUTIVE SUMMARY• Staff is requesting the Board of Supervisors to repeal the existing Erosion and Sediment Ordinance and adopt the new Erosion and Sediment Control Ordinance with an effective date of May 25, 1994. SUMMARY OF INFORMATION The Virginia Erosion and Sediment Control Law established in Section 10.1-563 of the Code of Virginia as amended provides the authority and administrative guidelines for the Virginia Erosion and Sediment Control Program. Roanoke County is authorized to administer a local erosion and sediment control program as long as it remains consistent with the State program. Even though there has been minor amendments to the State Code over the past several years, the state has viewed our ordinance as being consistent with state law. On July 1, 1993, the Virginia General Assembly enacted several amendments to the Code of Virginia, relating to Erosion and Sediment Control, which the staff feels are substantial enough to require the need to amend our ordinance. The proposed changes are. only the minimum regulations published by the State. ~` i The major changes to this proposed ordinance are as follows: 1. Section 8.1-6 (A) ---- Single family residential construction is not exempt from erosion and sediment control regulations. 2. Section 8.1-9(B) ---- Civil Penalties - The proposed ordinance allows civil action to be taken by localities for violations. The previous ordinance required criminal action to be taken against violators. The Circuit Court Judges in Roanoke County have commented both to the Commonwealth Attorney's Office and to the Roanoke County Attorney's Office that they were very reluctant to charge erosion and sediment control violators with criminal records. This ordinance has been reviewed by a subcommittee of the Roanoke Valley Homebuilders and was presented to the Homebuilders at our April quarterly meeting. All plans that are presently being submitted to Roanoke County are required to meet the Virginia Erosion and Sediment Control's minimum standards, therefore the implementation of this ordinance should have no effect on any plans that are currently being reviewed. County staff has rewritten the text in order to improve the organization of the ordinance. The first reading of the proposed ordinance is scheduled to be held on May 10, 1994; public hearings and second reading are scheduled for May 24, 1994. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors approve the first reading and instruct the County Attorney to prepare the necessary ordinance. S MITTED BY: APPROVED BY: Arnold Cov Dire for Elmer C. odg of Engineering & I spections County Administrator 2 -1 Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs pc: Paul Mahoney, County Attorney 3 G-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE REPEALING CHAPTER 8, EROSION AND SEDIMENT CONTROL, OF THE ROANOKE COUNTY CODE AND ADOPTING A NEW CHAPTER 8.1, EROSION AND SEDIMENT CONTROL WHEREAS, the adoption of a local erosion and sediment control program is authorized by the provisions of Article 4, Chapter 5, Title 10.1 of the 1950 Code of Virginia, as amended. WHEREAS, the first reading of this ordinance was held on May 10, 1994; the second reading and public hearing was held on May 24, 1994; and NOW THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the provisions of Chapter 8, Erosion and Sediment Control, of the Roanoke County Code are hereby repealed in their entirety. 2. That a new Chapter 8.1, Erosion and Sediment Control, be adopted to read and provide as follows: CHAPTER 8.1 EROSION AND SEDIMENT CONTROL Section 8.1-1 TITLE AND PURPOSE. This ordinance shall be known as the "Erosion and Sediment Control Ordinance of the County of Roanoke." The purpose of this chapter is to conserve the land, water, air and other natural resources of the County of Roanoke by establishing requirements for the control of erosion and sedimentation, and by establishing procedures whereby these requirements shall be administered and enforced. Section 8.1-2 APPLICABILITY OF CHAPTER IN TOWN OF VINTON The provisions of this chapter shall be applicable within the corporate limits of the Town of Vinton. Administrative procedures and review fee may be established to accommodate the review of 1 (~-i plans for development located within the town. Section 8.1-3 DEFINITIONS: As used in the ordinance, unless the context requires a different meaning: "Agreement in lieu of a plan" means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in the construction of a single-family residence; this contract may be executed by the plan-approving authority in lieu of a formal site plan. "Applicant" means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. "Board" means the Virginia Soil and Water Conservation Board. "Clearing" means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. "Conservation Plan," "Erosion and Sediment Control Plan" or "Plan" means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. "County" means the County of Roanoke. "Denuded" means a term applied to land that has been physically disturbed and no longer supports vegetative cover. "Department" means the Department of Conservation and Recreation. "Development" means a tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three or more residential dwelling units. "Director" means the Director of Engineering & Inspections. 2 ~- i "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. ~'Excavatinq'~ means any digging, scooping or other methods of removing earth materials. (optional or local definition) "Filling" means any depositing or stockpiling of earth materials. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. "Land-Disturbing Activity" means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: 1. Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 7. Tilling, planting, or harvesting of agricultural, 3 Cs-f horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 8. Repair or rebuilding of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of a railroad company; 9. Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2 (Section 10.1-604 et. seq. of Chapter 6 of the Code of Virginia), ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 10. Disturbed land areas for commercial or non- commercial uses of less than 10,000 square feet in size; 11. Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; 12. Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. "Land disturbing permit" means of Roanoke for the clearing, transporting of land or for any purpose set forth herein. a permit issued by the County filling, excavating, grading, combination thereof or for any "Local Erosion and sediment Control Program" or "program" means an outline of the various methods employed by the County of Roanoke to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. "Owner" means the owner or owners of the freehold of the 4 G- ~ premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. "Permittee" means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. "Person" means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision of the commonwealth, any interstate body, or any other legal entity. "Plan-approving authority" means the Department of Engineering & Inspections responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. "Post-development" refers to conditions that may be reasonably expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. "Pre-development" refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. "Town" means the incorporated Town of Vinton. "Transporting" means any moving of earth materials from one 5 ~i-I place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Section 8.1-4 ADMINISTRATION OF CHAPTER IN CONJUNCTION WITH SUBDIVISION AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the county's subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Virginia, the County of Roanoke hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the Virginia Soil and Water Conservation Board and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual's for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion and Sediment Control Regulations" and the Virainia Erosion and Sediment Control Handbook, as amended from time to time. B. The County of Roanoke hereby designates the Director of Engineering & Inspections as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for public inspection at the office of the Department of Engineering and Inspections. Section 8.1-6. REGULATED LAND-DISTURBING ACTIVITIES; SIIB- MI33ION AND APPROVAL OF PLANS; CONTENTS OF PLANS A. Except as provided herein, no person SHALL engage in any land-disturbing activity until he has submitted to the Department of Engineering & Inspections for the County of Roanoke an erosion and sediment control plan for the land-disturbing activity and such plan has been approved by the plan approving authority. Where the land-disturbing activity results from the 6 G-I construction of a single-family residence, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. B. The standards contained with The "Virginia Erosion and Sediment Control Regulations," and The Virginia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this ordinance and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. C. The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan-approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. D. An approved plan may be changed by the plan approving authority when: 1. The inspection reveals that the plan is inadequate to satisfy applicable regulations; or 2. The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan approving authority and the person responsible for carrying out the plans. E. In order to prevent further erosion, the County of Roanoke may require approval of a conservation plan for any land 7 v- f identified in the local program as an erosion impact area. F. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. 1. Construction, installation and maintenance of electric and telephone utility lines; and 2. Construction of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of the railroad company. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the Roanoke County erosion and sediment control program, pursuant to Code of Virginia, section 10.1-563 D. SeCtioII 8.1-7 PERMITS; FEES; BONDING; ETC. A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land-disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SHALL engage in any land-disturbing activity until he has acquired a land-disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. C. Fees: An applicant submitting a plan pursuant to this article shall pay a filing of One Hundred ($100.00) Dollars based on disturbed area, plus One Hundred ($100.00) Dollars for each acre or a portion thereof, not to exceed One Thousand ($1,000.00) Dollars to cover the administrative expense of review and inspection. D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Engineering & Inspections, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. 8 Within sixty (60) days of adequate stabilization, as determined by the Director of Engineering & Inspections, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of permits and are not intended to otherwise affect the requirements for such permits. Section 8.1-8 MONITORING, REPORTS, AND INSPECTIONS A. The County of Roanoke may require the person responsible for carrying out the plan to monitor and maintain the land- disturbing activity. The person responsible for carrying out the plan will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. B. The Department of Engineering & Inspections shall periodically inspect the land-disturbing activity as required under the state program to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. The owner, permittee, or person responsible for carrying out the plan shall be given notice of the inspection. If the Director of Engineering & Inspections determines that there is a failure to comply with the plan or if plan is determined to be inadequate, notice shall be served upon the permittee or person responsible for carrying out the plan by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land-disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee or person responsible for carrying out the plan shall be deemed to be in violation of this ordinance and, upon conviction, shall be subject to the penalties provided by this ordinance. C. Upon determination of a violation of this ordinance, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. 9 If land-disturbing activities have commenced without an approved plan, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all of the land- disturbing activities be stopped until an approved plan or any required permits are obtained. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has ben issued a notice to comply as specified in this ordinance. Otherwise, such an order may be issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court of the County of Roanoke. If the alleged violator has not obtained an approved plan or any required permits within seven days from the date of service of the order, the Director of Engineering & Inspections may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Engineering & Inspections may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Engineering & Inspections from taking any other action authorized by this ordinance. Section 8.1-9 PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation 10 G- ~ of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.1-6 shall be $1,000/day. b) Vegetative Measures - failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation/day. c) Structural Measures - failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation/day. d) Watercourse Measures - failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation/day. e) Underground Utility Measures - failure to comply with item 16(a) and/or (c) shall be $100/violation/day. f) Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Engineering & Inspections may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this ordinance may be liable to the County of Roanoke in a civil action for damages. 11 G- f E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, the County of Roanoke may provide for the payment of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penalty which could be imposed under Subsection B or E. G. The Commonwealth's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. Section 8.1-10 APPEALS AND JUDICIAL REVIEW Any applicant under the provision of this ordinance who is aggrieved by any action of the County of Roanoke or its agent in disapproving plans submitted pursuant to this ordinance shall have the right to apply for and receive a review of such action by the Roanoke County Board of Supervisors. In reviewing the agent's actions, the Board of Supervisors shall consider evidence and opinions presented by the aggrieved applicant and agent. After considering the evidence and opinions, the Board of Supervisors decision shall be final, subject only to review by the Circuit Court of the County of Roanoke. Any applicant who seeks an appeal hearing before the Board of Supervisors shall be heard at the next regularly scheduled Board of Supervisors public hearing provided that the Board of Supervisors and other involved parties have at least 30 days prior notice. Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or 12 G-i privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8.1-1 CIVIL VIOLATIONS, SIIMMONS, GENERALLY. A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return receipt requested mail, of the infraction. The Roanoke County Sheriff's Office may also deliver the summons. The summons shall contain the following information: 1. The name and address of the person charged. 2. The nature of the violation and ordinance provision(s) being violated. 3. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. 5. The manner, location, and time that the civil penalty may be paid to the County. 6. The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person 13 \/ a charged in the manner prescribed by law. The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia. In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a criminal conviction for any purpose. E. The remedies provided for in this section are cumulative, and are not exclusive and, except as provided above, shall be in addition to any other remedies by law. F. The owner or permittee may pay the civil penalty to the Treasurer prior to the trial date, provided he also pays necessary court costs in addition to the civil penalty. G. Within the time period prescribed in C., above, the owner or permittee, may contest the violation by presenting it to the Director, who shall certify the contest in writing, on an appropriate form, to the General District Court. H. Failure to pay the civil penalty, or to contest the violation, within the time period prescribed in C., above, shall result in the immediate issuance of a stop work order and the revocation of the permit, if any. 3. That the effective date of this ordinance shall be May 25, 1994. CODFJE&S.ORD 14 _ __ ~~ s ~ ~ ~~ - AGENDA ITEM NO. ______ ~ s APPE CE REQUEST ' __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~ s ~~ ~ ~ ~ ~ ^ ~ ~ ~ SUBJECT: "' =_ I would like the Chairman of the Board of Supervisors to recognize me during the = meeting on the above matter so that I may comment. ~' WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED _ _ = BELOW: ' __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin~ on an issue, c = and will enforce the rule unless instructed by the majority o the Board to __ do otherwise. c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. Debate between a recognized ^ All comments must be directed to the Board. = speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ S Bakers are requested to leave any written statements and/or comments _ __ with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _. _ = c .~ NAME p . m . ~ R o ~ caw A -T'e.,R. ADDRESS Aso ` R a s e ~ ~ ~. sT~ Rd. ~ k ~ zoo } 8' PHONE `~ ~ ~ ~ ~ ~ "l3 _ . m~~~~~~~~~~~~~~,~~~~~~~~~~~~H~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~f~~~~~~~~~~~~~~~~~~~~~1~~~~~~ Action No. Item No . ~. ~, m AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COtTNTY ADMINISTRATION CENTER: Meeting Date: May 10, 1994 Agenda Item: Ordinance amending Section 21-4, Enhanced Emergency Telephone Tax of the Roanoke County Code, by Increasing Said Tax from $0.46 Per Month to $1.06 Per Month COIINTY ADMINISTRATOR'S COMMENTS: ~~ 4~~ a °~"~~ BACRGROLTND : Beginning in 1992, the Public Safety Team (PST) began evaluating the short and long term needs of the E-911 Center. This evaluation began partly in reaction to a report generated by a committee chaired by Assistant County Administrator, Mr. Don Myers, by request of Mr. Hodge, which had recommended increasing 911 Staff due to workload and job complexity. This committee recommended the addition of three full-time communications officers to the 911 Center. To date, this has not been accomplished. The PST evaluation evolved into a long-term study that focused on the basic issues of: 911 staffing, operational costs and equipment recapitalization. The PST co-administers the administrative/budget control of the 911 Center. After nearly two years of study, the PST has reached the conclusion that the 911 Center has both critical short-term and long-term recapitalization, needs. SIIMMARY OF INFORMATION: The 911 Center provides centralized communications for; Citizens in need of emergency service, Fire/Rescue, Police, Sheriff's Office, Animal Control, Town of Vinton (limited and backup) and after-hours ~-a for Utilities, Social Services, Parks/Recreation and schools. Inter-agency contact with adjoining public safety agencies is maintained continuously. Virginia Legislation, amended 1993, (H-294) provides that a county may impose a special tax on consumers for initial installation, maintenance, repairs, upgrades and salaries directly attributable to E-911. The tax limit by statute is $2.50 per month. Funds collected can be used for E-911 only. Roanoke County's current surcharge is .46 per month and covers 23$ of the E-911 operation. 9-1-1-TAX STATE TRENDS Va. Beach Norfolk Newport News Hampton Suffolk Old Rate .31 .33 .22 .24 .39 New 1993 Rate 1.95 1.56 0.89 1.44 1.25 (State average all municipalities $1.00) 9-1-1 TAX Adjacent Localities Franklin County $1.00 Montgomery County $0.83 Bedford County $2.00 City of Salem $0.45 City of Roanoke $0.46 (State Average - $1.00) (State High - $2.18) The trend statewide recently has been to raise the tax to cover larger percentages of the total costs of running 911 Centers. This is one of the few opportunities where the State has afforded local communities a dedicated tax option to cover a government service. The PST believes that Roanoke County should avail itself of this opportunity to cover critical 911 costs in three areas; increased staffing, replacement of equipment and establishing a dedicated fund to recapitalize major equipment on a programmed basis. This will insure that 911 equipment is upgraded on a regular basis to take advantage of technological advancements, reduce the potential for equipment failure and avoid significant expenses against the general fund budget on an emergency request basis. The current telephone tax of $.46/month is set by ordinance. To raise the tax requires amending the current ordinance. This process involves two readings and one public hearing. There is a 90-day administrative advance notice that must be given the phone company before any increase in tax can be collected. EXAMPLE: If the ordinance were amended by July 1, 1994, increased tax would be collected 90 days later, beginning October 1, 1994. G-a FISCAL IMPACT: Each one cent increase in the surcharge rate will generate approximately $4565.00 per year. This amount is net of the three percent administration fee levied by Bell Atlantic. STAFF RECOMMENDATION: The PST recommends that the Board approve first reading of the attached ordinance. The second reading and public hearing will be held May 24, 1994, and the ordinance will become effective on August 1, 1994. The funds generated will be used to purchase critically needed items, and will provide a revenue source for the recapitalization of equipment essential to center operations. Respectfully submitted, Gerald Holt, Sheriff Chairman, Public Safety Team Approv by, /~ E er C. Hodge County Administrator ~~ hn H. Cease ief of Police -Action- -Vote- No Yes Abs Approved ( ) Motion by: Eddy: Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens G-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TAX OF THE ROANOKE COUNTY CODE, BY INCREASING SAID TAX FROM $0.46 PER MONTH TO $1.06 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax is authorized by Section 58.1-3813 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the proposed adoption of the ordinance enacting this legislation was advertised in the "Roanoke Times and World News" on May 3, 1994, and May 10, 1994; and WHEREAS, the first reading on the adoption of this ordinance was held on May 10, 1994, and the second reading and public hearing of this ordinance was held on May 24, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That § 21-202, Levied: rate, of Article IX, Transient Occupancy Tax of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of one dollar and six cents ($1 06, per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay the recurring maintenance, rebair and system upgrade costs a€ and salaries or portion of salaries of dispatchers or call takers which are directly attributable to the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. 1 ~' G-a (b) It shall be the duty of every seller in acting as the tax collecting medium or agency for the county to collect from the purchaser for the use of the county the tax hereby imposed and levied at the time of collecting the purchase price charged therefor and the taxes collected during each calendar month shall be reported by each seller to the commissioner of the revenue of the county on or before the last day of the calendar month thereafter, together with the name and address of any purchaser who has refused to pay his tax. Simultaneously therewith, the seller shall file a copy of such report with and remit to the treasurer of the county the taxes so collected and reported. The required report shall be in the form prescribed by the commissioner of the revenue. The tax levied or imposed under this section with respect to the purchase of local telephone service shall be applicable to charges first appearing on bills rendered for service provided after August 1. 1994 , . 2. That this ordinance shall be in full force and effect from and after August 1, 1994; which is at least sixty days after written notice by certified mail by the County to the registered agents of the corporations providing telephone service that are required to collect said tax. agenda\code\e911.ord 2 ACTION NO. ITEM NO . ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND KNOWN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff is requesting that the Board declare a parcel of real estate located on Memory Lane in the Hollins Magisterial District and identified as Tax Map No. 27.10-3-10 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. FISCAL IMPACTS' The proceeds from the sale of this surplus property shall be paid into the capital projects fund. STAFF RECOMMENDATION: Staff recommends that the Board declare Tax Map No. 27.10-3-10 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property. Respectfully submitted, ~• n D. Willey roperty Manager Approved by, Elmer C. Hodge County Administrator 1 G-3 Action Approved ( ) Denied ( ) Received ( ) Referred to c:\wp51 \agenda\reakec\tinlcer. kno Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 • • \.N I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 10, 1994 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND KNOWN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on May 10, 1994; and a second reading was held on May 24, 1994, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 27.10-3-10; and 3. That an offer having been received for said property, the offer of property for accepted/rejected; and is hereby 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51\agenda\realest\tinker.ord to purchase this AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE 51094-6 AMENDING ORDINANCE 21192-6 AUTHORIZING THE LEASE OF REAL ESTATE, A PORTION OF THE OLD STARREY SEWAGE TREATMENT PLANT PROPERTY, TO THE VALLEY SOCCER CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Roanoke County Charter, a first reading concerning amending the lease of a portion (Area 2) of the Old Starkey Sewage Treatment Plant as shown on Exhibit "A" attached to this ordinance was held on April 26, 1994. The second reading on this matter was held on May 10, 1994. 2. That it is in the County's best interests to amend Ordinance 21192-6 as follows: a. That the Lease Agreement made and entered into the 22nd day of March, 1993, by and between the County and the Tenant for the real estate located at 6661 Merriman Road consisting of approximately 14.51 acres is hereby terminated and extinguished. b. That the Tenant is relieved from its obligation to construct three regulation youth outdoor soccer fields on this property. c. That for a period of ten years from the date of this agreement, it is expressly understood that the subject property shall be used exclusively for soccer and related activities. d. That, subject to County review and approval, Southwest County Soccer Club retains the right to construct and 1 i operate the concession, restroom and other related facilities on said property. e. That the effective date for the termination and extinguishment of all other provisions of the aforesaid Lease Agreement shall be May 1, 1994. 3. That subject to an appropriation of $144,500 from the 1992 Bond referendum proceeds by the Board of Supervisors of Roanoke County, Virginia, the County intends to exercise its best efforts to construct and develop four soccer fields and parking therefor, and to provide outdoor lighting for two of said soccer fields. This proposed construction is subject to an appropriation of funds by the Board of Supervisors of Roanoke County, Virginia, and actual construction costs may result in fewer facilities and improvements being constructed on this property. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: ~`~ ~~ ~, Mary H. Allen, Clerk Roanoke County Board of Supervisors 2 cc: File John M. Chambliss, Jr., Assistant Administrator Pete Haislip, Director, Parks & Recreation Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility 3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Second Reading of an Ordinance amending Ordinance No. 21192-6 Authorizing the Lease of Real Estate, a Portion of the Old Starkey Sewage Treatment Plant Property, to the Valley Soccer Club, Inc. COUNTY ADMINISTRATOR'S COMMENTS: ~~~ EXECUTIVE SUMMARY' The County of Roanoke previously entered into a lease agreement dated March 22, 1993, concerning 14.51 Acres located at 6661 Merriman Road for a ten year term. This lease allowed the Valley Soccer Club, Inc. to construct, at its expense, at least three regulation youth outdoor soccer fields on this property. On February 22, 1994, the Board of Supervisors favorably considered a request from staff and the youth sports groups from the Windsor Hills and Cave Spring areas of the County to re- allocate part of the Parks and Recreation Bond monies from the 1992 referendum to allow some of these monies to assist in the construction of the soccer fields at the Merriman Road complex. The Board of Supervisors asked staff to re-negotiate the lease for said property with Valley Soccer Club, Inc. During the past two years, the Southwest County Soccer Club has spent nearly $20,000 in cash towards development of the soccer complex as well as receiving approximately $50,000 worth of "in kind" materials. Most of this work relates to the installation of fill dirt and drainage improvements to the site. Staff has met with the soccer club and offers the following changes to the Lease: 1. That the Lease Agreement made and entered into the 22nd day of March, 1993 by and between the County and the Tenant for the real estate located at 6661 Merriman Road consisting of approximately 14.51 acres is hereby terminated and extinguished. 2. That the Tenant is relieved from its obligation to construct three regulation youth outdoor soccer fields on this property. µ- i 3. That subject to an appropriation of $144,500 from the 1992 Bond referendum proceeds by the Board of Supervisors of Roanoke County, Virginia, the County intends to exercise its best efforts to construct and develop four soccer fields and parking therefor, and to provide outdoor lighting for two of said soccer fields. This proposed construction is subject to an appropriation of funds by the Board of Supervisors of Roanoke County, Virginia, and actual construction costs may result in fewer facilities and improvements being constructed on this property. 4. That for a period of ten years from the date of this agreement, it is expressly understood that the subject property shall be used exclusively for soccer and related activities. 5. That, subject to County review and approval, Southwest County Soccer Club retains the right to construct and operate concession, restroom and other related facilities on said property. 6. That the effective date for the termination and extinguishment of the other provisions of the aforesaid Lease Agreement shall be May 1, 1994. On April 26, 1994, the Board of Supervisors held the first reading of the attached ordinance authorizing termination of the lease dated March 22, 1993, with the prescribed amendments which provide for the construction of soccer facilities at the Merriman Road site using bond monies; the use of the subject property for soccer and related activities for a period of ten years; and allowing the Southwest County Soccer Club the right to construct and operate concession, restroom, and related facilities on the property. FISCAL IMPACT' The Board of Supervisors approved the transfer of the Bond Projects of the 1992 Bond Referendum from improvements at Garst Mill Park to the Merriman Road project in the amount of $144,500 at the February 22, 1994 meeting. No new monies are needed as a result of this lease amendment. 2 ~+- i RECOMMENDATION' Staff recommends approval of the second reading of the attached ordinance. Respectfully submitted, Appro d by, ~ John M. Chamb ss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Ref erred ( ) To ( ) cc Pete Haislip Paul Mahoney Valley Soccer Club, Inc. Johnson Kohinke Minnix Nickens 3 ~+- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE AMENDING ORDINANCE 21192-6 AUTHORIZING THE LEASE OF REAL ESTATE, A PORTION OF THE OLD STARKEY SEWAGE TREATMENT PLANT PROPERTY, TO THE VALLEY SOCCER CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Roanoke County Charter, a first reading concerning amending the lease of a portion (Area 2) of the Old Starkey Sewage Treatment Plant as shown on Exhibit "A" attached to this ordinance was held on April 26, 1994. The second reading on this matter was held on May 10, 1994. 2. That it is in the County's best interests to amend Ordinance 21192-6 as follows: a. That the Lease Agreement made and entered into the 22nd day of March, 1993, by and between the County and the Tenant for the real estate located at 6661 Merriman Road consisting of approximately 14.51 acres is hereby terminated and extinguished. b. That the Tenant is relieved from its obligation to construct three regulation youth outdoor soccer fields on this property. c. That for a period of ten years from the date of this agreement, it is expressly understood that the subject property shall be used exclusively for soccer and related activities. d. That, subject to County review and approval, Southwest County Soccer Club retains the right to construct and 1 ,, N- i operate the concession, restroom and other related facilities on said property. e. That the effective date for the termination and extinguishment of all other provisions of the aforesaid Lease Agreement shall be May 1, 1994. 3. That subject to an appropriation of $144,500 from the 1992 Bond referendum proceeds by the Board of Supervisors of Roanoke County, Virginia, the County intends to exercise its best efforts to construct and develop four soccer fields and parking therefor, and to provide outdoor lighting for two of said soccer fields. This proposed construction is subject to an appropriation of funds by the Board of Supervisors of Roanoke County, Virginia, and actual construction costs may result in fewer facilities and improvements being constructed on this property. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney realest/valley.soc 2 ~_i __ 1 ~~_ AT A REGULAR MEETING OF THE BOARD OF BIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 10, 1994 ORDINANCE 51094-7 AUTHORIZING THE EBECUTION OF A DEED OF EASEMENT BETWEEN ROANORE COUNTY AND THE CITY OF ROANORE TO FACILITATE THE CON- STRUCTION BY THE CITY OF A WATER LINE ALONG GRANVILLE STREET IN THE HOLLINS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 26, 1994; and a second reading was held on May 10, 1994, concerning the conveyance of a 30' wide permanent water line easement and two 10' wide temporary construction easements along a 50' wide unimproved street known as "Granville Street" to the City of Roanoke; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None 1 ~. ABSENT: Supervisor Nickens A COPY TESTE: ~') ate, ~ . Q.C..Ci,~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections Jeffrey Bailey, Engineering & Inspections Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Gladys Yates, Roanoke City Attorney's Office 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING THE EXECUTION OF A DEED OF EASEMENT BETWEEN ROANOKE COUNTY AND THE CITY OF ROANOKE TO FACILITATE THE CONSTRUCTION BY THE CITY OF A WATER LINE ALONG GRANVILLE STREET IN THE HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The City of Roanoke is requesting that the Board authorize the execution of a deed of easement by and between the County of Roanoke and the City of Roanoke in order that the City may extend a 36' water line in connection with its Carvin's Cove water line project. The deed of easement would convey a 30' wide permanent water line easement and two 10' wide temporary construction easements along a 50' wide unimproved street known as "Granville Street" (as shown on the attached plat prepared by Dewberry & Davis, dated March 25, 1994). The first reading of this ordinance was held April 26, 1994; the second reading is scheduled for May 10, 1994. STAFF RECOMMENDATION: Staff recommends that the Board approve at second reading the adoption of the attached ordinance authorizing the execution of this easement document. ectfully submitted: Paul M. Mahoney County Attorney 1 ~--~ Action Approved ( ) Denied ( ) Received ( ) Referred to c:\wp51 \agenda\realest\granville Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ~-~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 10, 1994 ORDINANCE AUTHORIZING THE EXECUTION OF A DEED OF EASEMENT BETWEEN ROANOKE COUNTY AND THE CITY OF ROANOKE TO FACILITATE THE CONSTRUCTION BY THE CITY OF A WATER LINE ALONG GRANVILLE STREET IN THE HOLLINS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 26, 1994; and a second reading was held on May 10, 1994, concerning the conveyance of a 30' wide permanent water line easement and two 10' wide temporary construction easements along a 50' wide unimproved street known as "Granville Street" to the City of Roanoke; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. c:\wp51\agenda\reales[\granville 3 CORRECTED 6/17/94 -CONDITION #3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE 51094-8 GRANTING A SPECIAL USE PERMIT TO CENTURY ROANORE CELLULAR CORP. TO ERECT A BROADCASTING TOWER LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP NOS. 103.00- 1-35 AND 34), WINDSOR HILLS MAGISTERIAL DIS- TRICT WHEREAS, Century Roanoke Cellular Corp. has filed a petition to erect a broadcasting tower to be located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 1994; the second reading and public hearing on this matter was held on April 26, 1994, and continued to May 10, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 1 2. That the Board hereby grants a Special Use Permit to Cellular One to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District subject to the following amended conditions: (1) There will be one tower (pole) with the height limited to 35 feet consisting of one pole 30 feet maintained by the applicant. .............. On motion of Supervisor Johnson to adopt the ordinance with additional conditions as requested by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens A COPY TESTE: ~ Qhc.~, JV, Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~. ~~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 10, 1994 ORDINANCE 51094-8 GRANTING A SPECIAL USE PERMIT TO CENTIIRY ROANORE CELLIILAR CORP. TO ERECT A BROADCASTING TOWER LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP NOS. 103.00- 1-35 AND 34), WINDSOR HILLS MAGISTERIAL DIS- TRICT WHEREAS, Century Roanoke Cellular Corp. has filed a petition to erect a broadcasting tower to be located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 1994; the second reading and public hearing on this matter was held on April 26, 1994, and continued to May 10, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to Cellular One to erect a broadcasting tower to be located .4 mile 1 north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District subject to the following amended conditions: maintained by the applicant. .......::..... . .... On motion of Supervisor Johnson to adopt the ordinance with additional conditions as requested by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens A COPY TESTE: ..... Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 1 ACTION NO. ITEM NO. r7 "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Special Use Permit Request of Century Cellular Corporation; Cellular Broadcasting Tower; Bent Mountain Road COUNTY ADMINISTRATOR'S COMMENTS: On April 26, 1994 the Board of Supervisors postponed action on this request to May 10, 1994 to allow the applicants an opportunity to hoist and tether a balloon on the property to represent the approximate height of the proposed tower. As requested, the tower would consist of a 40 foot high telephone pole on to which two five foot high "whip" antennas would be attached. In addition, the proposed pole would be used to support a 2 foot diameter microwave dish approximately 30 feet above the ground. Subsequent to the Board meeting the applicant proposed that a 40 foot high telephone pole be temporarily installed on the site as a substitute for the balloon trial. The staff agreed with this proposal as we believed it would be a better representation of the tower that was proposed for the Board. The telephone pole was installed the week of May 2, 1994 and was inspected by the staff on May 5, 1994. Subsequent to the installation of this pole, the applicant determined that they needed only to construct a 30 foot high pole with two five foot high whip antennas (total height 35 feet). In addition, the applicant has advised the staff that the microwave dish is no lonaer a necessarv component of the tower and will be eliminated CURRENT INFORMATION: On May 10th, the applicant will modify their proposal to (1) request a total tower and antenna height not to exceed 35 feet, and (2) delete their request to install a microwave dish on the proposed pole. ~" 2 The staff has inspected the 40 foot temporary pole on the site and does not believe that the installation of this pole will have a significant impact on the landscape. If approved by the Board, and modified to a maximum height (with antennas) to 35 feet, approximately two-thirds of the total length of the pole will be below the grade of the road. All of the accessory equipment on the site (fence, generator, etc.) will be below road grade and should not be visible to traffic passing on Route 221 from either direction. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board of request to be presented at your high pole/antennas without the opinion of the Planning Staff, landscape. Respectfully Submitted, Supervisors approve the modified meeting on May 10th. The 35 foot microwave dish will not, in the be a detriment to the community's ~. Terrance L Harri on, AICP Director f Pla ing and Zoning Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Approved, ~~' ~ Elmer C. Hodg County Administrator Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs /.,~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CENTURY ROANORE CELLULAR CORP. TO ERECT A BROADCASTING TOWER LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP NOS. 103.00-1-35 AND 34), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Century Roanoke Cellular Corp. has filed a petition to erect a broadcasting tower to be located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 1994; the second reading and public hearing on this matter was held on April 26, 1994, and continued to May 10, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to Cellular One to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive 1 /~-.~` in the Windsor Hills Magisterial District subject to the following amended conditions: (1) There will be one tower (pole) with the height limited to 35 feet consisting of one pole 30 feet above the ground and two 5-foot whip antennae. (2) The site shall be cleaned up of debris prior to issuance of a building permit and the area will be maintained by the applicant. c:\wp51\agenda\zoning\century.2 2 1U~~1111111111111111111111111111111111111111111111111111111Illllllilllllillllllllilllllllllllilllllllllllllllliillllllllllllllllllj _ - . _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. - _ _ _ - _ _ - APPE CE REQUEST _ _ _ - PUBLIC HEARING / ORDINANCE CITIZENS CONIIVIENTS - _ _ - - ~22 c SUBJECT: - _ fl, - ~ ~ of -_ _ = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED - = BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c _ decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority of~the Board to do otherwise. = ~= ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Chairman y . - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c - ^ Both speakers and the audience will exercise courtesy at all times. c ^ SQeakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c - - - ~ - - - - '^ NAME _`c,.~~~'lE~~.l ~ ~l ~l )F.~, - _ - ADDRESS ~ g _- -_ PHONE ~ / ~ - c Iilllllllllllllllllllltllllllilllllllllillilitl11111111111111111illllilllillllillllllllllilllllllllllllllllllillllllilllllilllll~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~'~~~f~~'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~_ AGENDA ITEM NO. APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ; SUBJECT: ~ / ~c/ 0-~ ~- - __ . I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will _ decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. c _ ^ Speakers are requested to leave any written statements and/or comments vr~th the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ i ~ - ~ ~ ~ _~ = NAME ~ ~ ~ ~-,/f ~1' c ~ s ~ ~ ~ ~ ADDRESS~L / ~~ ~" r I T~ ~ ~~, r ~,~.`~ d-~ ~ _) l~n; - - ~ ~~ c ~ '- PHONE ~~~ ~~~ ~ iiiiiiiiiiiiiiiiiiiiiiiii~ii~ii~ifiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiri~iiiiirihtt~~~~iiiiiifiiiiii~ ll~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIINIiilllllllillllllllllillilliillilllllllillllllillllllllllll _ IIIlilllllllll~ _ ~, AGENDA ITEM NO. ~= _ APPE CE REQUEST ' PUBLIC HEARING ORDINANCE CITIZENS COMMENTS • SUBJECT: ~~~~'~r~~~' ~~~~~"~ __ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. . c _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS .- FOR THE RECORD, I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to =_ do otherwise. ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Ch i = y a rman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. _ .. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ _ _ _ - -- _ _ _ - ~ - ~ _ . - _ NAME ~,~--~(' _ _ ADDRESS ~'~-~ ~~c,~. / j'~{ z ~'y ~ r~v~ ~~ ,.,L'; ~r~,f _ _ ~_ .. c PHONE ~2. Cf - ~;Z ~ ~ _ c fi111111111111111111n1111111111111111111111111tI1i111111111111111111111111111111iIiII111N1111111111Ni1111 _ IlIIIlllilllllnllllli~ ~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIiIIillllllllllllalllllllllllillllllllilllllllllllllllllllllllllllllllllllllllilllllilllilll AGENDA ITEM NO. 17 APPE CE REQUEST _ ~ PUBLIC HEARING '~~ORDINANCE CITIZENS COMMENTS : c c SUBJECT: S ~/AL S ~ t r '- ~ ELLfi~.-L~ ~~ t .~ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD, I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to _= do otherwise. -' - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ~ i ~ i ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ... ~ .. NAME ~ ~ ~~`t-' c c ADDRESS $ 2 ~, J~ ~' ~, p ~~ PHONE _ ? ~ .-, ._ illilill IIIIIIIIIIItti11111N1111111111111I I IIIIIIIIIII Illlililitllllllllillllllllllllllllllllilll~lll~lllttlllltlllliflllli~ _ _. _. ~ttttt~tttttt~tttttt~ttttltt~~~~t~~~~~~~tt~~~~~~tttt~tt~tt~t~tttttt~~ttt~t~ttttlttttt~tlttttttttttttttttttttt~t~l~~~~~~~~ttllttt~ ~_ AGENDA ITEM NO. ~ 3 _ APPE CE REQUEST ; = PUBLIC HEARING ,ORDINANCE CITIZENS COMMENTS SUBJECT: ~a c _ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD, I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speaking on an issue, = and will enforce the rule unless instructed by the majority of the Board to _= do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Ch i y a rman. _ - ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtes at all ti y mes. ^ Speakers are requested to leave any written statements and/or comments = with the clerk. _ • ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ c - - = _ - -- ~ ~ ~ ~ ~ - .. - - - ~ NAME ~ ~ [~ C j _ • \ ~ ~ ~ ~-~ - - ADDRESS ~ f ~.~ o ~ ~3 ~3e~~ ~~c . 13~,, - - PHONE - Z, I _- - fi~~~~~~ltlt~l~~tt~~ttt~llttttltttlttilttl~~~il~tttttttttlttittttllttititttltlllltlitlllltttltillitllttittitttrtli~ll - ililitlfiitli~ ~iiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiioii~~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiu __ AGENDA ITEM NO. - - - _ - APPE CE REQUEST _ _ " _ PUBLIC HEARING ORDINANCE CITIZENS COMl~~NTS - - SUBJECT: ~v u ~ ~ c - _ - I would like the Chairman of the Board of Supervisors to recognize me during the - meeting on the above matter so that I may comment. : WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS _ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: - c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c - decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless i t t d b h ~ ns ruc e y t e majority of the Board to do otherwise. - -.. i ^ Speaker will be limited to a presentation of their oint of view only. Questions of clarification may be entertained b the C~airman - y . - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. = - ^ Speakers are requested to leave any written statements and/or comments with the clerk. - c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = - = - = - c - - = -- ~ - - - ~ - ~~ = - c - - NAME _ I~ ~ ~ ,~ ~_ L ~~ R~ ~ h~ ~~- ~- ; ~~- - ~~ c - - ADDRESS ~~ G~ I '~ ~ Y L V A '1~1 ~ ~~ I~ ~ D ~.'~ - - - - C ~' PHONE - - - -~ - - - - fiiiiiiiiiifr~iiiiirr~n~~~i~~iniiiiiii~iiiiiir~iiiiiii~iiiiii~~~iiiiiiiiii~iiiiiit~n~t~~~~~~n~nf~inrtt - n~~miiitiir~~rir~ ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR HELDIAT THE TROANOKE~ COUNTY AUMINISTRATIONRCENTER COUNTY, VIRGINIA MEETING DATE: May 10, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1, Board of Zoninct Appeals The five-year term of James C. Harrison, IV, representing the Cave Spring Magisterial District will expire June 30, 1994. 2, Fifth Plannin District Commission The three-year term of Charles Steve Garrett, Citizen Representative will expire June 30, 1994. 3, Hiahway and Transportation Safety Commission Four-year terms of Sergeant Delton R. Jessup, State Police, and William G. Rosebro, Medical Representative will expire June 30, 1994. Sergeant Jessup has served two consecutive terms and is not eligible for reappointment. 4, Parks and Recreation Advisory Commission Three-year terms of Wayne Gauldin, Catawba Magisterial District, Michael L. Walthall, Catawba Magisterial District, Richard H. Cox, Hollins Magisterial District, Paul D. Bailey, Windsor Hills Magisterial District, and Roger L. Falls, Vinton Magisterial District will expire June 30, 1994. Rita Watson has submitted her resignation. Ms. Watson represents the Hollins District and her three-year term will expire June 30, 1995. z i-s 5, Virginia Western Community Collette Four-year term of Monty Plymale will expire June 30, 1994. Mr. Plymale has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: `/Y~ ~.~, /~. Mary H. Allen Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator VOTE ACTION Motion by: No Yes Abs Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens i I ~} ~ ~% AT A REGULAR MEETING OF TAE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINCENTERLON TIIESDAYO~MAYEl0OU1994~MINISTRATION RESOLUTION 51094-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTB ON T8E BOARD OF SUPERVISORS AGENDA FOR T8I8 DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 10, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Request for Authorization to Initiate a Water Project for the Red Lane Area. 2. Request for Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area. 3. Request from the Virginia Departmeon~ for Transportation for a Resolution of Supp Yellow Mountain Road Project. 4. Request from the Virginia Department of Transportation for a Resolution of Support for Cresthill Bridge and Approach Project. 5. Request for Acceptance of 0.18 Miles of Peregrine Crest Circle into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Items 1 and 2, and removal of Items 3 and 4, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens On motion of Supervisor Johnson to adopt Item 3 with changes to the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens On motion of Supervisor Johnson to adopt Item 4 with changes to the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections A-51094-9.a ACTION # ITEM NUMBER ~" / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Authorization to Initiate a Water Project for the Red Lane Area COUNTY ADMINISTRATOR'S COMMENTS: tip! BACKGROUND: Seventeen (17) residents that live along Dennis Lane, Lilac Lane and Hearth Lane have petitioned Roanoke County to supply public water service under provisions of the County Code. A copy of the petition and a map of the area is attached. SUMMARY OF INFORMATION: It's requested that the Board of Supervisors establish a special water service area as indicated on the attached map so that a special water connection fee for the area can be made. It is further requested that Staff be allowed to notify the affected property owners of the proposed project and provide them with a service agreement. The agreement would include the not-to-exceed special water connection fee and state the project was contingent upon final approval by the Board of Supervisors. Depending on the number of residents executing agreements, the special water connection fee for public water service will be between $5,000 and $5,500 per lot. In conjunction with this project, a section of one-inch line presently maintained by Roanoke County would be replaced at the expense of the Roanoke County Utility Department. After receipt of agreements from the affected property owners, Staff will present a detailed report of the project for final approval by the Board of Supervisors. ~~ i STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize Staff to initiate this project and establish a special water service area as delineated on the attached map along with the special connection fee for this area. It is further recommended that Staff be authorized to send notice of the project and agreements for service to all property owners within the special service area in order that a commitment to the project can be made by the residents. SUBMITTED BY: Gary Ro a tson, P.E. Utility Director APPROVED: E mer C. Hodg County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs ent Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Gary Robertson, Director, Utility of , e! U~ D4 ~~~ a°F~ r~ ^v~ {l 1~,i ~U PETITION FOR PUBLIC WORKS PRESENTED TO ROANOKE COUNTY BOARD OF SUPERVISORS ~! We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located adjacent to Dennis Lane and Lilac Lane. We, therefore, petition the Board of Supervisors to conduct the necessary engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petition in itself does not obligate us to pay any cost associated with the water service study. Our signature is an indication of our general desire to have public water provided under the provisions of the County Petition for Public Works Procedure. NAME ADDRESS / DATE PETITION FOR PUBLIC WORKS PRESENTED TO ROANOKE COUNTY BOARD OF SUPERVISORS We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located adjacent to Dennis Lane and Lilac Lane. We, therefore, petition the Board of Supervisors to conduct the necessary engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petition in itself does not obligate us to pay any cost associated with the water service study. Our signature is an indication of our general desire to have public water provided under the provisions of the County Petition for Public Works Procedure. NAME ADDRESS 1 Z ~ 7 D~~~S/.~.5 L~ DATE ~~ 23 ~: ~j~ z ~ ~,~ .v~Pti c~,z..~-~. .~~ S ~ / ~`- i3G5J ~;~Gc, 1 ...t.. ~z~°~~ ~ S /~.~1.~ f~.P~.vnc~ ~%~~..P i i Y ~ -Z- ~~ PETITION FOR PUBLIC WORKS T J PRESENTED TO ROANOKE COUNTY BOARD OF SUPERVISORS We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located adjacent to Dennis Lane and Lilac Lane. We, therefore, petition the Board of Supervisors to conduct the necessary engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petition in itself does not obligate us to pay any cost associated with the water service study. Our signature is an indication of our general desire to have public water provided under the provisions of the County Petition for Public Works Procedure. NAME ~l h ~~~ r ~~~ ~ nil Q !o{ ~ ,~ ') ~ ~ /d~ 1 ADDRESS DATE i Ll a `7 ~ ~ 1~~,+ ~~e ~ ~ l./~ ~'~-. ~ ~,`~) 9 ~; ~ ~ C.L ~ ~ 1 ~ 7+ h I ~ it ~ ~7 ~~ .1 ~~Yri ~ ~/~'~~ r,~ ~ ~ ~ ~~ ~ ~ ~~ /~ ~ ~ ~ A-51094-9.b ACTION # ITEM NUMBER ~~' AT A REGULARAMHELDNAT THEHROANOKE COUNTYEADMINISTRP,TIONNOENTER COUNTY, VIRGINI MEETING DATE: May 10, 1994 AGENDA ITEM: Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval to send a letter of Intent to the property ° owner. TThe iUtility Dept swillrmake it is difficult to determine how much K will cost each property every effort to figure a cost and include this information in the letter of intent. BACKGROUND' One-hundred eight property owners in the Clearbrook area have petitioned the County for public water service under the Petition for Public Works Process. SUMMARY OF INFORMATION: The Petition for Public Works is a process whereby citizens can petition Roanoke County for public water. In order to provide the property owners with cost information, it is necessary to have a preliminary ring the results of the study to theecitizensh who must Staff will b g agree to pay for the water extension. If the citizens agree to pay for the public water extension, approval will be brought back to the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve a Preliminary Engineering Study and Plan to provide public water to the Clearbrook area. RSUBMITTED BY: APPROVED: ~,..~ ~~ryc,w ~i . Ste- ~~.~„-,~ Gary Rob tson, P.E. Elmer C. Hodge Utility Director County Administrator Approved ( ~ Denied ( ) Received ( ) Referred to ACTION Motion by: Bob L Johnson Eddy Johnso Kohink Minnix Nickens VOTE n ~ e ~. No Yes Absent _~. ~_ cc: File Gary Robertson, Director, Utility PETITION FOR PUBLIC WORKS ~-~-- -, PRESENTED,;TO;. , ROANOKE COUNTY BOARD OF SUPERVISORS We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located in the Clearbrook area of Roanoke County. We, therefore, petition the Board of Supervisors to conduct the necessary; engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petitio: itself does not obligate us to pay any cost associated wit: ,e water service study. Our signature is an indication ~ ..r general desire to have public water-provided under the visions of the County Petition for Public Works Procedure. NAME ~L Mp~p No. ~ 3 ~, ,~- ~~, -` I /' ~ , :Y, ~~/~ ,q~o~s 33 i t ~~U ~~~~ ~~ ~~ ADDRESS ~~,~ ~:~ ~.~~.~, s ~ ~~ ilo.~ w~~ ~~ ~ ~. DATE ~ ~ . r %- _~ 1 `~ /~ z;~ ` 3 p ~~ 93 I ~ ~ ~ ~:: 1a/~,~ ,3 ~~`~~ ~3 I~ ~~- ~ 1~ -~'~ %~ - ~~~ /n z~ i~ ~~ ~~ ~~~ ~ ~ ~ , ro ~~ ~ ~ . ~. 3 ~ PRESENTED TO -~ ROANOKE COUNTY BOARD OF SUPERVISORS l~ PETITION FOR PUBLIC WORKS -~ ~ We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located in the Clearbrook area of Roanoke County. We, therefore, petition the Board of Supervisors to conduct the necessary engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petition in itself does not obligate us to pay any cost associated with the water service study. Our signature is an indication of our .general desire to have public water provided under the provisions of the County Petition for Public Works Procedure. M~ ti;c~ ~-~1~ ~; ~ _ i/- 6Svs cam;// ~'~-~e~ ~ ~%~3 ~' 3 5 ~~ ~_C' l nv~h~~~ C~'/ r 11319 ~v7~2t ~2Dw«~ ~~,P c~i~ - 1i-~-~~ ~ ~d_s ~,~ , ~~~ ,fir. 1~_~~-~~ ~4 ~ 7s'2 ~ ~.~4 E~ 6 yC ~ - ~i - ~ ~%~3 i~ .Q ~ 3 7 ~ ~a,wQ~~--~ ~rr~-~ ~-Q~ ?~s~~ .~,_ o t~ a~s~ ~ ~P`~ ~n~7 ~t.~ Q~~~ ~~~~ Clx~x-hc~~:~ 1~ ~/~ y-- ~3 c1 ~ ~,3 i~ ~ ~ ~' ~c. ,1 ~ ~` Page Twn ~- NAME ~p -~n ADDRESS ~ ~l 5 3 Fr^r~ ~ i< ~~ ~..~ ry f? p ~'~, /~f~~ I G (~ ~'~ ~, i 1r ~ X7'1 /l~ / ~ - ~ZS"' ~ >~-ZP-S. of -~ DATE lv a r ~-~ /G~z~ 9' z ~/~~- /~ ~~-~ \v~°, ~~~ /a; z~ . s ~ i G =L4 `z 3 g ~~~~~ ~~ ~~~-~1 ~~ ~ ~~ l~/3~ ~r ir- ~= ~~ ~\ ~, Page Two NAME ~'l~cp lJo. ADDRESS ..._~ I i~~ 1'S~1 ~ ~ C~ 1~-~~ 7 7.15 ~ ~ ~ ~i - Z (~ ~ j r~~. ~i,v~ l~ ~L/l~,c~; H_ //~C~~"-~ (o7.c~ d~~0 J~~1~UC--~t7 Lnl. ~~~~~1~-~~ `~-~-- ! t3.c~ ~~~/ ~ ~'o~eS ~~afJ ,~ ~ - o .yes `~~'/, ~' ~ ~Gt-.-~ Cs~ ~{.3~3 k ~u;~.e i'ce' ,~ ~ ~~~ ~~'~11~'~in ~ L~.~,~~~ g~•~(~~o ~~c.~.r.Qxzle~, ~l<e c~.~ __.-~ ~. ~:` '~ ~~ ~' ATE t r 1 /~ ~I 4l5 // ~ -~ /•- l ~ ~~ ~ /1~~~~'~ j - -- ~ ll-~~~~ /% . c- cam( r~ c V Page Two NAME v ..,~ .~.. qa.~i 5 ~ G ~ ;~~ :-fir ~~~-~- --- ~1 °' d- DATE ~ )-1 ?l~f v yyti--~ o- _ 2 J _ ~iDZ l~ l" ~~G"`~ ~ ~ ~ ~~ CY~ y ~ 7-~ ~-, AT 'T' y ~ ~- Page Twa ,(~ 1~. ADDRESS ~~ 21~~~~~ ~~~~' e ~~~~I ~~~~~~~ ~~. C v , p~ .~'~ i ~ -~~ ~cS~r RS.oz. a __-- ~; . G"~` DATE ~l-~'~ ~, , /_ Q ~ J~~J/-~~ ~~~~-9~ / / ~~ ~ ~. 1 PETITION FOR PUBLIC WORKS ~ ~. PRESENTED .TO ~:: ROANOKE COUNTY BOARD OF SUPERVISORS We the undersigned property owners are interested in having Roanoke County provide a public water service to our property located in the Clearbrook area of Roanoke County. We, therefore, petition the Board of Supervisors to conduct the necessary engineering and feasibility study to determine the cost to the property owner to provide the above mentioned water service. We understand that this petition in itself does not obligate us to pay any cost associated with the water service study. Our signature is an indication of our general desire to have public water provided under the provisions of the County Petition for Public Works Procedure. NAME M~kP ti'.~~ ADDRESS DATE / ~' ~ ~t8. o~ 553 C~e~.~~t~-~ 4~GZri Q~ /~ d 7 X1.3 ~ ~ ~~~ ~r~~u~-~ << ` ~ ~f s3 ~ ~ ~~ ~G , ,~ ~~ 7 g~ ~ G` ~ /~.r~sv ~~L.nl~s~~i~..~~ ~ ~ ~~ ////'~~ ..s fit fs n~ ~O. .~ 1K't7/ / yr l Q ~~T / / /" .~ ~~ G1i~!~ ~ ~~ .~- ~: ../ ~ T ~^ ,~ ' I tz~~~ .-~~ /ii Y.' ~ ~u=- ~ J T-T = , )J Q, ~ _ ~j l /--~ ~c~« ~ ~, ~ ~G/~~w/~ ~~v~ 1 _ ~~ .~ X77 ~ '~sr...P ~•ot7 ;~~'-~ ~i Oyu ~~ ~ N (~..~.?~~ ~p /~ C., ~ ,, I '( I r f• ~ ~; ~~ ~ 6 - ~~ ~ ~~ /~ ~~~ ' ~ 6`f - ~7-- ~/- s l~. ~~~%~ ~'-`~ ~ .~ f~ %% - ~ ~~ /~-~ -~~ i/- ~- i_3 / ' ~ _~ f~~ Page Two uaMr M~`P ~°' ADDRESS {~~ DATE ,~ U ~ .~ G,a~ ~ 7 7 ~' l~_G-~,3 / ~~ ~ ~ y s~-~cs~-. ~~G,~' /~ ~ ~ V -'~~5 --~c~ l ~~~~ ~~~ ~'D Q ~1~ ~,~ ~, y ~U~-h ~ ~ ~ ~ ~; n y S~o3 ' j, ~ v u ~j~ ~ -~ /~- /cam-`"~ ~~ ~~ J ~~ s ~2 ~ e2 ,S" ~~ ~~ ~~~s-l~~ S,-~,~ ,-,,S~fJ, 11.~~ t ~ ~ ~ f. ~ / .~ //-~- ~:" ~-/~-I~ i- ~,~- y~ / ~ -i-3-~ fl-t 3~ y.3 1 ~ - ~_ 3 //- 3- ~ ~ i_ i :~ ~I // -/3- y3 ~~ ~ i3~ ~~ -~,~- y /r~/~~~ ,, ~~ \ ~~~Ic~-. - j'~k~c - L~~~~%~ i~ilt~-r THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF MAY, 1994, ADOPTED THE FOLLOWING: RE8OLIITION 51094-9.C REQUESTING ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD BYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Re irements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Re irements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Bob L. Johnson Seconded By: Not Required Yeas: Supervisors John Nays: None Absent: Supervisor N;rkens A Copy Teste: yx~'`~.~ Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certiry that the foregoing is a true and correct copy of Resolution 51094-g,c requesting acceptance of Peregrine Crest Circle into the Virginia Department of Transportation Secondar Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, May 10, 1994. y Mary H. Allen, Cler_J~: Roanoke County I~o~,rcz of Sii,,~~,rvisors of ~; O U'I t~ H z v ~' W a a F z H 7~ R w x ~ o z ~ o x ~. z a O t/1 .-. N ~ z a ° O ~ pr U a W ~ a ~+ H o x z O ~ ~ ~ z x © ~ .-. '' z o trU~ t~ U O v 0 H z z 4 z 0 ~ H H w w z o 0 (''1 N c x x H F A q H H 3 ~ c~ ~ w ~-~ ~ ~ A ~., ~ x 0 x ~ ~~ o~ a~ o w ~ A ~ x -r 0 N O ~' '~ a w H ~ c ~ a z ~ a o H H d U E+ v ~ w ~ A o ~ ~ x w ~ W q H ~ H o ,Sj ° A ~ a o ~ U 0 0 ~ ~ e: a a° 0 ~ w a U W C~ z ~ C ~"-~ U CYi C7 H W ~ P.' W W ~4 a ~ as m .~ b b .. d 0 w m m m m a d V m q a 0 0 a a m v m w A A r ~ a b ,, .1j ~ ~ O ~ ° a ~ o ~ ~ a a a H a ~ h a s c _ ~ b q ~ ~ o m 0 ad b V A ... .~ q ~Ib ~~ ~ ~ R. +' o ~ z a H ~ d p' a~i ~I~ a~ ~~ V m ,~ a a~ I~ .~ +~ I~ m E x 0 H ~ U w ~ x c A f ~ c w f ~ G 0 V .~ s A o ,~ z g x ~ a v ..~.= ,....., AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY~ VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, RESOLIITION 51094-9.c REQIIESTING ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of 0.18 miles of Peregrine Crest Circle from the intersection of Fox Ridge Road (Route 1420) to the cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Hunting Hills, Section 21 Subdivision which map was recorded in Plat Book 10, Page 146, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 1, 1994, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a fifty (50) foot right-of-way for streets. 3. That said road known as Peregrine Crest Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: `~a~- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections and copy for Virginia Department of Transporation 'W -~ ~~ y, .. ..,: G` ' n~.1o oa ~-- r _ ~ ~i~~~ya ~ ~ ~ '!,, ' mHUNTI~ ~hrr tiu SfA174J RN R~'. ~ ~ oy PQ?,, 3 _SCEfQl ~'"~ HUNTI[~fi `C ~~ - HILLS •-, fad ,f ~~ gli!ffRrro ~i -SA/T~ ..L_ a h~ 1 ~`~ i"_ / ~ wvoos ~~ -~ ^ ~-, -~ VICINITY .MAP ~' 20 ~,. J ~5 NORTH is ~1 ~., t2 _ - • ~\ • ~ 4 / 1 1 Il •• i . .~ _.. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Peregrine Crest Circle from the intersection of Fox Ridge (Route 1420) to the cul-de-sac. LENGTH: (1).18 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 7 HOMES a~1 ROANOKE COUNTY ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE ENGINEERING do VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY INSPECTIONS DEPARTMENT M 3 AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE ITEM NUMBER v ~"' OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 SUB_ J_ Acceptance of 0.18 mnseortationeSecondarysSystemle into the Virginia Department of Tra p COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Old Heritage Corporation, the developer of Subdivision - Section 21, requests that the Board approve a resolution to the Virginia Department of requesting that they accept 0.18 mile of Peregrine The staff has inspected this road, along of the Virginia Department of Transportation, acceptable. FISCAL IMPACT• No county funding is required. Hunting Hills of Supervisors Transportation Crest Circle. with representatives and finds the road i s RECOMMENDATIONS• • rove a resolution to VDOT Staff recommends that the Board app requesting that they accept Peregrine Crest Circle into the Secondary Road System. APPROVED: S MITTED BY: rnold Covey, Director Elmer C. Hodge of Engineering & Inspe tions County Administrator `. /' ------------------- ------------------ --- VOTE ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Minnix to Nickens 2 ~~ Y { ~~~' ~ ~5~0 w o ' .. 1, :!! C , .:.\:~:` ~~ I SMYLAND DR o 0 . Vfr r' ~~O ¢ ~ ~'~ v ~, y1' a ti7 fu RN Ptl~ • qt SCUTij b ~~~.. ~. 04 P~ ___ , Vy ~HOIr MING SGEE HILLS ~ I •-. _ fp~ i ~ eor ~ CI S~~NfR 0 y i7c^~~ y _1 p`3°~~ i /_'~ lam-'' ~g - ~'~ VICINITY .~ 20 i 4~. P~ ~~ ao.o IB ,r 's~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Peregrine Crest Circle from the intersection of Fox Ridge (Route 1420) to the cul-de-sac. LENGTH : (1) . 18 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 7 HOMES ROANOKE COUNTY ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM INSPECTIONS DEPARTMENT 3 - ~~~ AT A REGULAR MEETING OF IT AT THE ROANOKE COUNTY p,DMINIS~TR.p,TION COUNTY, VIRGINIA, CENTER ON TUESDAY, RESOLUTION REQUESTING ACCEPTANCE OF PEREGRINE CRESTSECONDARYNROADHSYSTEMINIA DEPARTMENT OF TRANSPORTATION BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of 0.18 miles of Peregrine Crest Circle from the intersection of Fox Ridge Road (Route 1420) to the cul-de-sac to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Hunting Hills, Section 21 Subdivision which map was recorded in Plat Book 10, Page 146, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 1, 1994, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a fifty (50) foot right-of-way for streets. 4 ~"'' 3. That said road known as Peregrine Crest Circle and which and is shown on a certain sketch accompanying this Resolution, be, the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 5 .-~ ~„~..~ ` AT A REGIILAR MEETING OF TAT THE ROANORE ECOIINTY ADMINISTi1tATION COUNTY, VIRGINIA, HELD 1994 CENTER ON TIIESDAY, MAY 10, RESOLIITION 510_ 94-10 APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT YELTLOWNM~IINTAIN ROAD. PROJECT 0668-080-229,C501, WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 16, 1994 for the urposes of discussing the proposed improvements to Yellow Mountain P Road project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Yellow Mountain and as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 1994-2000. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: m~~ ~ . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File ineering & Inspections Arnold Covey, Director, Eng Jeff Echols, Resident Engineer, Virginia Department of Transportation ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation's Secondary Road Project 0668-080- 229,0501, Yellow Mountain Road. COUNTY ADMINISTRATOR'S COMMENTS: Ly~~ / GC.c~Y' uu~-r"" ~~ l~ BACKGROUND: In accordance with the requirements of the Virginia Department of Transportation (VDOT), the Board of Supervisors is required to adopt a resolution in support of this project before approval is given by the Commonwealth Transportation Board. SUMMARY OF INFORMATION• On March 16, 1994, the Virginia Department of Transportation (VDOT) held a combined location and design public hearing at Clearbrook Elementary School for Yellow Mountain Road. Approximately forty-two people attended with four people speaking. In general, the comments were supportive for the project; however, there were some concerns over the potential increase of traffic, traffic speed and the impact to several homes. The comments received were normal for this type of project. ALTERNATIVES AND IMPACTS: Conducting the public hearing involves no expenditures of County funds. ~~ STAFF RECONIl~iENDATION- Staff recommends that the Board of Supervisors adopt a resolution in support of this project. MITTED BY: APPROVED BY: l 1 nold Covey, Director Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Johnson Kohinke Minnix Nickens pc: Virginia Department of Transportation 2 ~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0668-080-229,C501, YELLOW MOUNTAIN ROAD. WHEREAS, at a public hearing on May 10, 1994, the Board of Supervisors reviewed the VDOT'S Yellow Mountain Road project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements to Yellow Mountain as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 1994-2000. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. 3 J t~ ULpiR MEETING OF THE BOARD OF SUPERVISORS OF ROAIiTORE AT A REG gELD AT THE ROAPiORE COUNTY ADMINISTRATION COUNTY, VIRGINIA, MAY 10~ 1994 CENTER ON TUESDAY, RESOLUTION 510 11 ~QU~'STING AppROF T~NDSpORTATION' S SUPPORT 0658g080I223i,C501E,B667,~CREBTHILL DRIVE PROJECT 1 S the Virginia Department of Transportation held a WHEREA , 1994 for the on April 21, location and design public hearing 'scussing the proposed improvements to Cresthill Drive purposes of di project; and approve and Whereas, the Board of Supervisors does hereby he improvements as proposed to Cresthill Drive and as support t 'n Roanoke County's Six Year Construction Plan for Fisca outlined i Years 1994-2000. erefore, BE IT RESOLVED that a copy of this resolution NOW, 'rh inia Department of duly attested be forthwith forwarded to the Virg o the Board of Transportation Salem Residency Office by the Clerk t Supervisors. and n motion of Supervisor Johnson to adopt the resolution, O the following recorded vote: carried by Eddy Supervisors Johnson, Kohinke, Minnix, AYES: NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Engineering & Inspections Arnold Covey, Director, Virginia Department of Jeff Echols, Resident Engineer, Transportation ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation's Secondary Road Project 1658-080- 223,C501,B667, Cresthill Drive. .~~~ COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND In accordance with the requirements of the Virginia Department of Transportation (VDOT), the Board of Supervisors is required to adopt a resolution in support of this project before approval is given by the Commonwealth Transportation Board. SUMMARY OF INFORMATION On April 21, 1994, the Virginia Department of Transportation (VDOT) held a combined location and design public hearing at the Roanoke County Administration Center for the Cresthill Drive project. Five citizens were in attendance along with representatives from VDOT and Roanoke County. Mr. Paul Bell, president of the Cresthill Civic League, was the only person to speak and he was very supportive of the project. ALTERNATIVES AND IMPACTS Conducting the public hearing involves no expenditures of County funds. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors adopt a resolution supporting this project. "'~ L~ ~~ MITTED BY: ,~. Arnold Covey, Dire for of Engineering & I spect ------------------------ Motion by: ions Approved ( ) Denied ( ) Received ( ) Referred To ACTION APPROVE BY: E mer C. odge County Administrator Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 1658-080-223,C501,B667, CRESTHILL DRIVE WHEREAS, at a public hearing on April 21, 1994, the Board of Supervisors reviewed the VDOT's Cresthill Drive project; and Whereas, the Board of Supervisors does hereby approve and support the improvements to Cresthill Drive as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, Therefore, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. 3 ~„~"' COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1993 (Audited) Original 1993-94 Budget Addition to reserve August 24, 1993 VDOT Revenue Sharing Match October 26, 1993 Purchase of ladder truck January 3, 1994 IDA -acquire 15 acres from Friendship Manor January 11, 1994 IDA donation -balance of land acquisition from Friendship Manor and water line installation January 11, 1994 January 25, 1994 January 25, 1994 IDA donation -Jack Smith Park land acquisition Purchase of 2 Knuckle Booms General Services Supplemental Allocation Balance at May 10, 1994 Amount $6,936,009 80,668 (25,000) (203,733) (272,500) (190,000) (99,189) (132,600) 400 000 5 693 655 of General Fund Expenditures 7.4% Submitted By Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). ~-a COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1993 (Audited) $136,635 July 13, 1993 Northside High School Ball Fields (62,000) January 25, 1994 Environmental Assessment Work - Pinkard Court (2,600) April 12, 1994 Cave Spring High School Restroom/Concession Stand 22 000 Balance as of May 10, 1994 50 035 Submitted by ~~ ~Q~ ~~• ~c~~x~~ Diane D. Hyatt Director of Finance /71-3 COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original 1993-1994 Budget $100,000 July 13, 1993 Clerk of Circuit Court New Position (26,400) October 26, 1993 Codification of County Code (6,500) February 22, 1994 Fire and Rescue Vehicle Replacement Study (12,500) April 16, 1994 Consultant for Energy Management System 10 000 Balance as of May 10, 1994 $ 44,600 Submitted by Diane D. 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' ~ :.:z:.,: s ~:8 :~:f~::::.~ " ~ :;. ..3 ~ mow ~ ~. t. r:~:i~~; ~ aaaaa m u ~aq~ ~;cqi =.;~:?~ ~; ri~ .. ,, SaJ~w`~ c. ~ ~ no~no ~~ ' its z a i..d:~t. id'~*;x~x z C G F- (~ Q (L w w U Cn g.t...a U) w W z 0 w ~_ Z ~_ F- U Q w 7 u m a 0 E C ~ ~ ~ c 9 ~ y~ U L y r ID ~ N ~ a c N E - c V 'O C m L 3 d E m o ~ „ E E •a o N U E m m _ ~ m d c ~ c n 6 q d d ACTION NO. ITEM NUMBER / ~ ° `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Status of Elevator at Burlington School COUNTY ADMINISTRATOR'S COMMENTS: r"°"'~ SUMMARY OF INFORMATION: On April 12, 1994, the School Board presented to the Board of Supervisors a report stating that an elevator for handicapped access was included in the work to be done at Burlington School with funds from the 1993 General Obligation Bonds. After reviewing funding sources available to the Schools, we have removed this elevator from the 1993 General Obligation Bond Issue. This elevator will now be funded from funds that were designated for ADA improvements in the 1992 VPSA bond issue. This elevator at Burlington School meets the requirements to qualify as an ADA improvement as specified in the 1992 VPSA Bond documents. Respectfully submitted, Approved by, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy Received () Johnson _ _ Referred O Kohinke To () Minnix _ _ Nickens OF SUPERVISORS OF ROANO~ COUNTY COUNTY ~MINISTRp,TION CENTER ON MEETING OF THE B Oda AT A REGU~'R gELD AT THE ROAN 10 ~ 1994 VIRGINIA• TUESDAY, ~'Y 1994-1995 FISCAL YEAR COUNTY. 51094-1UNTY pgCgOOL BOARD FOR ROA1'1ORE gESOLUTION C~ BUDGET 'F'OR THE inia, 1950, as VIRGINIA Virg ection 22.1-93 °f the the Code of shall WHEREAS- S body of the county that the governing and, rovides educational pure°$es; amended, P et for annual budg and approved for prepare and approve an be prepared WIiEREAS, said budget shall only; and, urposes fiscal planning P ublished as informative and of said budget was P synopsis Code, WIiEREA5, a brief 1_162 of the State d by the provisions of Section 15' on April 26- require fired thereon was held and the public hearing as requ by the Board of Supervisors of 1994. NOW THEREFORE, BE IT RESOLVED, Virginia: budget for County, approved the annual Roanoke hereby That there is of the County 1) educational pureoses for the Fiscal Year 1994-1995 as follows: Virginia, pgppOSED School Board for Roanoke Coun Y- ADOPTED Fy 1994-95 gy 1993-94 BUDGET BUDGET 5ummar of Revenues O erating ~ $ 6, 823, 468 School P $ 6411,000 145,062 Sales Tax -0- 26,769,270 State Funding 26~309r299 138,800 Disparity 37563,192 Other State Revenue 142 368 -0- Federal Revenue 34 231,440 riation 318 368 392 Local p'pprgalance 590 980 $eginning 71808,184 Other TAL SCHOOL OPERATING 68,135,405 TO 2,945,000 2,880,000 Cafeteria 023 98 1,874,493 , 2,2 Grants 695,726 693,975 Textbook -0- 149,517 Capital -0- 90 318 Bus REVENUES $74'247'238 $773,403 TOTAL SCHOOL Summa of Ex enditures 405 135 $71808,184 School Operating , $68, 2,945,000 2,880,000 Cafeteria 1,874,493 2,298,023 Grants 695,726 693,975 Textbooks -0- 149,517 Capital -0- 90 318 Bus TOTAL SCHOOL $74,247,238 577,323,403 EXPENDITURES the preparation and approval of this budget is for 2) That informative and fiscal planning purposes only- Su ervisor Johnson to adopt the resolution, and On motthe following recorded vote: carried by Eddy Supervisors Johnson, Kohinke, Minnix, AYES: None NAY5: Supervisor Nickens ABSENT: A COPY TESTE: J"~ Mary H. Al en, Clerk Board of Supervisors Roanoke County cc: File Budget Manager W, Brent Robertson, Finance Schools Diane D. Hyatt, Director, Roanoke County Dr. Bates Wilson, Superintendent, 2 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Resolution Adopting Fiscal Year 1994-95 Budget for the County School Board for Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: The School Board budget should be adopted at the 5/10 meeting to allow Dr. Wilson to Issue contracts to school personnel before the end of the year. We are soli having work sessions on the county portion of the budget. The remaining schedule is as follows: 5/10/94 -Approve School Board Budget 5/24/94 - 1st Reading of the County Budget Appropriation Ordinance 6/14/94 - 2nd Reading of Ordinance and adoption of County Budget SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 1994-95 budget for the County School Board for Roanoke County, Virginia. This resolution is detailed by fund and represents, for fund accounting purposes, the County's Special Revenue Fund. The budget proposed is the budget presented to you by the School Board on April 5, 1994, with an adjustment of the local appropriation from $38,412,563 to $37,563,192. This adjustment was made to the School Operating Fund. This level of funding represents an increase over the level of funding for FY1993-94 by $3,331,752. The County also increased its support of the Schools with the assumption of additional School debt service payments in the amount of $213,666. This brings the total increase in County support of Schools to $3,545,418. Approval of the School budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the Appropriation Ordinance. •~ Respectfully submitted, l/l/. / W. Brent Robe n Budget Manager ~ ~~ Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred () Kohinke _ _ _ To () Minnix _ _ _ Nickens ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION APPROVING THE FISCAL YEAR 1994-1995 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the the Code of Virginia, 1950, as amended, provides that the governing body of the county shall prepare and approve an annual budget for educational purposes; and, WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and, WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 26, 1994. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia: 1) That there is hereby approved the annual budget for Fiscal Year 1994-1995 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: ADOPTED PROPOSED FY 1993-94 FY 1994-95 BUDGET BUDGET Summary of Revenues School Operating: State Sales Tax $ 6,411,000 $ 6,823,468 Disparity Funding -0- 145,062 Other State Revenue 26,309,299 26,769,270 Federal Revenue 142,368 138,800 Local Appropriation 34,231,440 37,563,192 Beginning Balance 450,318 -0- Other 590,980 368,392 TOTAL SCHOOL OPERATING 68,135,405 71,808,184 l Cafeteria 2,880,000 2,945,000 Grants 2,298,023 1,874,493 Textbook 693,975 695,726 Capital 149,517 -0- Bus 90,318 -0- TOTAL SCHOOL REVENUES $74,247,238 $77,323,403 Summarv of Expenditures School Operating $68,135,405 $71,808,184 Cafeteria 2,880,000 2,945,000 Grants 2,298,023 1,874,493 Textbooks 693,975 695,726 Capital 149,517 -0- Bus 90,318 -0- TOTAL SCHOOL EXPENDITURES $74,247,238 $77,323,403 2) That the preparation and approval of this budget is for informative and fiscal planning purposes only. c:\wp51\doc\agenda\budge[. res 2 ;-' ROANORE OF SUPERV MiNIgTRA'rION CENTER HgETING ° THE gOAN ~ 1~ UN1g9 ~ _ AT A REGU NIA r HELD p'TQESDAY r Mp,Y QTIVE SET NG WAS HELD COUNTY. QIRGI ON yING EQIRGINIA 4_13 CERTIF OF C°untY, RESOLUTION ITY~ITH THE CODE ors of RoanoKe IN CONFORI4 d of 5uper~is date pursuant tO goat this ~EREA5r the a meeting °" visions verred an executiv ccordance Wlth the pro Vir9inla has cO recorded vote and in aon Act' and Vir9inla an offirmative a Freedom °f Informati•1 °f the C°de of Roanoke of The Vlr91n1 344 of on 2.1- ervisors ~EREAS/ Sects the Board of Sup n by n Was conducted in ices a certificatlO uch executive meets g re~iu that s of V irginla' that the B°ard County' is laW' V ir9in RESOLVED r certif ley that / tO With BE IT conformity THEREFORE' hereby NOW- Virginia- ted from 'sots of Roan°ke CountY~ i owledge' exemP Superv ers kn lawfully e he best of each memo llc business matters Were discussed in th t 1• Only pub by Vir9inla laW cation applies' and irements of of icatl°n res s as were identlf led °pen meeting rem this cer ch matter sed meeting Whl usineSS discus executive ublic b e heard. On1Y such P sting Wer COUntY~ 2 • tive me isors R°an°ke execu of e m°tion convening the Superv in th the Board of the idered by adopt or cons son to r inia• of 5uperVisor John e f°llowin9 recorded V i 9 on ed th on mots and carts by rtlf lcation Resolution Ce R°hlnke/ Minnix- Eddy vote isors Johnson. Superv AYES None or Nlckens NAYS= Supervis ABSENT TESTES p, COPY K isors Ma~g. A ountY B° rd °f Superv goanoke C ~~- County of Roanoke Questions from Board Members Budget Work Session May 10, 1994 Q1. What is the growth in employment by both the County and Schools since June 30, 1992? Al. The School system currently has approximately 1918 contracted employees on payroll. At June 30, 1992 the School system had 1839 contracted employees. As of April 26, 1994, the County maintained an authorized position listing of 722 positions. This figure includes 58 Social Service positions that were incorporated into the County pay plan on July 1, 1993, 6 grant funded and temporary full-time positions, 10 part-time and temporary positions converted to full time, 4 patrol officers for the police traffic unit and 8 unfunded positions. This position list includes the five Board members. On June 30, 1992 the County's position count was 636, but did not include Social Service positions or part-time, temporary positions. Q2. What is the status of funding for the Drainage Program in relation to $5.00 increase in decal fee earmarked for drainage projects? A2. The proposed FY94-95 budget for the drainage program is funded at approximately the same level as it was for FY93-94. This level of funding represents the amount collected on decals at the time the program was instituted and has not increased by the amount of vehicle growth. An additional $35,000-$50,000 would be needed to fund this program at the specified level. Q3. Can E-911 funds be utilized for installation of the OPTICOM system throughout the County? A3. No. While the legislation dictating what E-911 revenues could be utilized for has been expanded, the use of these funds for an OPTICOM system does not actually relate to the E-911 center and would violate the intent of the legislation. Q4. What is the School's share of the cost of the Automated Procurement System and the Automated Fuel/Maintenance System? A4. The County is funding the entire costs of these systems within its operating budget. The Schools are recognizing no additional costs. Q5. What portion of CIP and Maintenance projects are being funded from "recurring revenues? A5. All identified CIP and Maintenance projects were funded with "non-recurring" revenues. Recurring revenues are not needed to fund these projects as they are one-time expenditures. Revenue Sharing (VDOT) is a CIP item that will be a recurring expenditure. This project was funded by means of a reduction in debt service requirements (expenditure reduction). Q6. What percentage of the current year's budget for the Convention and Visitors Bureau has been earmarked for advertising? A6. The current year's budget for the Convention and Visitors Bureau is $182,356, of which $126,666 (70%) is identified for advertising purposes. Q7. When will the final draft of the Vehicle Replacement Policy be brought to the Board of Supervisors? A7. The final version of this policy will be brought to the Board for discussion and adoption during a scheduled Board of Supervisors meeting during July or August. Q8. What is the growth in cellular phones and the annual cost increase since June, 1992? A8. During FY1992-93 a committee was formed to review and approve all cellular phone purchases. At that time, there were 38 cellular phones in various departments throughout the county. Since that time 28 additional phones have been added to enhance productivity and customer service. Total cost for cellular phone service for FY92-93 was $24,753 and estimated cost for FY93-94 will be approximately $30,000. Q9. Can CORTRAN provide services to residents that would result in a reduced need for a new van for Social Services? A9. CORTRAN is a valuable service; however, it cannot meet the needs of many clients. Social Services does encourage CORTRAN's use when practical, but many clients need assistance in making purchases, getting into offices, filling out forms, etc. and CORTRAN provides only curb to curb service. CORTRAN also does not serve Salem residents and rides must be scheduled one week in advance. Q10. Can old personal computers be upgraded instead of buying new 486 personal computers? What is planned for the old PCs if they are replaced? A10. It is difficult to purchase 286/386 computers. These units have a shorter life cycle due to outdated technology. Existing computers can be upgraded, but due to the low cost of PCs on the market today there is a greater cost/benefit in replacing the unit with the latest technology. Older machines will be "stepped down" for other uses or to other departments for less demanding uses (ie. print-server, word processing). Below are questions and unresolved issues that have arisen since the work session on April 5, 1994. • A Citizen's Handbook has been proposed by several Board members. This was not funded in the proposed FY94-95 budget. We would like to try and address this project in the current year's budget by utilizing existing funds. The cost is approximately $10,000. This item is on today's agenda for Board discussion. • State reduction in funding for the Health Department has resulted in the elimination of the dental program as a provided service. To keep this program in operation, Roanoke County's share would be $37,800. • The Circuit Court will appoint an additional judge for FY94-95. An additional secretary will be hired at a salary and benefit cost of $33,280. Roanoke County's share (40%) will total $13,312. • Vinton is requesting the County to share the cost of hiring three additional fire and rescue personnel at a total cost of $79,982. Roanoke County's 50% share of that cost would be $39,991. • Several Board members have expressed interest in not continuing the County's membership in VML. Some Board members would like to terminate membership and some Board members would like to continue our membership. Current funding for membership in VML for FY94-95 is $14,301. -~- AT A REGIILAR MEETING OF THE BOARD OF BIIPERVISORS OF ROANORE COONTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TIIESDAY, MAY 10, 1994 RESOLIITION 51094-14 PIIRSIIANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AIITHORIZING THE ACQIIISITION OF AN EASEMENT THROOGH SEPARATE PARCELS OF LAND OWNED BY MERRIMAN SEARB, AND ROGER AND SIIZANNE S. LAPLACE FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, April 26, 1994, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Merriman Sears; PROPERTY DESCRIPTION: Parcel of land located near Hidden Woods Drive, Roanoke County, Virginia (Roanoke County Tax Map No. 66.00-01-07.) See attached plat identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from Merriman Sears. (b) OWNER: Roger Laplace and Suzanne S. Laplace; Property description: Parcel of land located near Whippoorwill Lane in Roanoke County, Virginia (Roanoke County Tax Map No. 74.00-01-40. See attached plat identified as "EXHIBIT D" showing water easements and temporary construction easement to be acquired from Roger Laplace and Suzanne S. Laplace. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES. IF ANY Merriman Sears $5,983.00 Roger Laplace and Suzanne S. Laplace $ 414.00 6. That each of the landowners have been offered the amounts listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to 2 institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on Exhibit B and D attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 3 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before May 17, 1994. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: `1~7~LGZ~L.c~'' ~• Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney William B. Hopkins, Jr. , Counsel for Roanoke County, Certified Copy Gary Robertson, Director, Utility John W. 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EQ9. • PLLT SHOC.1NC .... -- ' ~7J~'>! 10' ~TE2f~,.OR o~Y. .. ... .. . - _:;;~~*1,in op y~~~ . CO?~STRUCTIOIZ ~' 4S ~J?\r~;I~TS • ~~: ' l- It-~~. •o ~ ~Slnc Gi?~t;TcD 70 ' -~ ~ L= == T~~ COU?~iTY 0 ~ 30 ~?vOk~ ~U Ht:D=RSON, JR.[~~! 3Y '. SUZ ~?~?~~ S. L.e?L.oC~ ~ o ,,~ r~l .~ SL'~~ ~ 1,CROSS T ~X f i ~.OD-i-40 SCI,! =: 1' ~ 200 D~T• ~70 JAt;UI.RY 1cc~ ~. .. LL"~1SD~N ~.SSOCII.T S, ?.C. c n Clf\~~? S- SUR\~YORS-?L.1.1dt~ ~nS • ROIJ~OY, ViRClt~lh . 23 D o~ ROANp,1.~ L t± ' p 2 ~ „a, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~C~~xxt#~ ~~ ~.a~txt~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT May 12, 1994 (703) 772-2005 Mr. Jeffrey Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, Virginia 24153 Dear Jeff Attached are copies of the following Resolutions: 1. Resolution 51094-10 requesting approval and support of the Virginia Department of Transportation's Project 1658- 080-223,C501,B667, Cresthill Drive 2. Resolution 51094-11 requesting approval and support of the Virginia Department of Transportation's Project 0668- 080-229-C501, Yellow Mountain Road These resolutions were adopted by the Board of Supervisors at their meeting on Tuesday, May 10, 1994. If you need further information, please do not hesitate to contact me. Sincerely, `1Y~GLt.c.~- J~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Arnold Covey, Director, Engineering & Inspections !~ ~' ®~.yaea P~ O~ AOANp,1.~ ~ ~ Z ~, Z v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 12, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Gladys Yates Roanoke City Attorney's Office 215 Church Avenue, SW Roanoke, VA 24011 Dear Ms. Yates: Attached is a copy of Ordinance No. 51094-7 authorizing the execution of a deed of easement between Roanoke County and the City of Roanoke to facilitate the construction by the City of a water line along Granville Street in the Hollins Magisterial District. This ordinance was adopted by the Board of Supervisors at their meeting on Tuesday, May 10, 1994. If you need further information, please do not hesitate to contact me. Sincerely, `~Y1 c~~-erg-' ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Paul M. Mahoney C~o~xxtt~ ~~ ~o~~x~.o~~e ®R~yaad Paper O~ AOAN ,I.~ ~ ' 9 z J a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 May 11, 1994 ~~ BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Richard Harris Chaplain, Roanoke County Jail 401 East Main Street Salem, VA 24153 Dear Reverend Harris: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, May 10, 1994. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 ®Recyaea Paper O~ ROANp,),~ ~ ~ z ~, z °v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 May 4, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Richard Harris Chaplain, Roanoke County Jail 401 East Main Street Salem, VA 24153 Dear Reverend Harris: This letter will confirm our telephone conversation of today. Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors Board Meeting on Tuesday, May 10, 1994. As we discussed, the Roanoke County Administration Center has moved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on May 10th. If you have any questions or concerns, please call me at 772-2005. Sincerely, C~~ix~#~ o~ ~a~t~~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ®R~yaea Gaper EII I~OHINI~E 6913 Bradshaw Road Salem, Virginia 24153 (703) 384-8013 (FAX OR VOICE) a~- April 8, 1994 To: Members, Board of Supervisors Subject: Nominee for Virginia Western Community College Board Richard L. Jones, Jr. (aka Jyke Jones) recently indicated an interest in serving on this Board to replace Monty Plymale, who is ineligible for reappointment. Mr. Plymale's appointment will expire June 30, 1994. I hereby place his name in nomination. His address and phone number: 3324 Timberview Road, Roanoke, VA 24019. His work number is 366-3335, and his home number is 563-4337. As you know, he is a partner in Jones & Jones architect firm on Peters Creek Road, he serves on the Board of Zoning Appeals, and he has done extensive work for the County. EGK/bj h cc: Mary Allen Elmer Hodge Number: 376266 Text: 241084 Posted: 04/28/94 10:40 Type: Regular Message Received: Subject: Board Report - May 10, 1994 From: MHA - Mary Allen To: MJH - Mary Hale Mary: I don't know if Gary Robertson reads his E-mail, so I'm E-mailing this to both of you. Mr. Hodge would like a board report on the May 10 agenda on requests for water line extensions in (1) Red Lane and (2) Clearbrook. That's all I know about them, so if Gary has questions, he should contact ECH. Thanks. s _-~~ ______ ~~~ ~_,o ~t ~~~ ~~ ~~ ~- . -- ~ s S - ~, ~- ~~~ ~~ ~~ ~ ,~ ...~ Number: 372763 Text: 238774 Posted: 04/17/94 15:18 Type: Regular Message Received: 04/19/94 07:27 Subject: Sewer Rate Worksession From: DDH - Diane Hyatt To: MHA - Mary Allen Please put a worksession on the April 26 meeting for Sewer Rate Worksession. I have the entire thing ready and can have it to you Monday afternoon. ~/icy/9 ~,c 9/17/93 12/6/93 1 /7/94 1 / l 0/94 1 /25/94 2/4/94 Roanoke County Budget Calendar FY 1994 - 1995 CIP Packets distributed to department heads. CIP Review Committee begins review of submitted projects. Boazd of Supervisors planning retreat. Budget kick-off and "Budget Teams" organization. Departments receive tazgets. Budget worksession -revenues, expenditure summary. Department budgets due to Budget Department. 2/7 - 3/4/94 Budget Team Meetings: Prioritized Addbacks Present Individual Budgets Discuss Funding Issues 2/8/94 Budget worksession -Mid-yeaz expenditures report. 2/22/94 Public Hearing: Tax rates and Tax Assessment increase (101 %). 3/8/94 Adoption of Tax Rates, public hearing: Citizen discussion of budget. 3/15/94 - 3/17/94 Departmental/Team budget hearings with County Administrator. 3!22/94 Budget worksession: Vehicle Inventory, Expenditure Review, State Revenue Summary. 4/5/94 Special meeting -joint budget worksession with the School Boazd; County Expenditures. 4/12/94 Volunteer Rescue and Fire Chiefs budget worksession; Revenue Review, CIP Draft. 4/26/94 Budget worksession, Public hearing: Citizen discussion of budget. 5/10/94 Budget Worksession: Expenditures and CIP discussion. 5/24/94 Adoption, first reading of Budget Appropriation Ordinance. Adoption of CIP. 6/14/94 Second reading and adoption of Budget Appropriation Ordinance. 1-1 ' O~ p,OA)Vp,S.~ ti ' ,! ~ ~ ~ 1838 STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT i~lEMQF.ANDUM TO: J~.~dge Trabue FROM: Steven A. McGraw DATE: April 26, 1994 RE: Upgrades to Courtroom Audio Visual System As you suggested during our luncheon yesterday, I contacted Roanoke County Administrator Elmer Hodge about the possibility of the county funding the upgrade of the courtroom audio visual system. The county's budget process is initiated in November of each year and is due for consideration by the board of supervisors today. As I explained yesterday, I am wary of approaching the board at this late date asking for an additional $10,000.00 in this budget year for several reasons. First, a major area of concern in my budget is the replacement of a 22-year-old survey plat reader; printer which reproduces from microfilm the large survey copies used by title examiners and others in the record room. I have requested that the county replace this machine because the maintenance agreement on it expires (,with no possibility of extension) on July 1, The cost of a new plat reader/printer is in excess of $15,000.00. Alsa, Mr. Hodge explained that the county has been negotiating with the owners of the auxiliary parking lot along Thompson Memorial nrive to buy this property. If this is accomplished the long-term goal of remedying the lack of parking space, which has plagued the courthouse since its construction, will have been achieved. Mr. Hodge said there may be a possibility of asking the board of supervisors to fund the upgrades to the audio visual system out of the remaining board contingency fund for this fiscal year. A letter from you to him probably would be best to achieve this avenue of funding. If this is not deemed appropriate, it may be best to make the request to the board of supervisors during the regular b~adget cycle next year. I have attached a copy of my February 9, 1994, memo to you in regard to the deeded upgrades, as well as the cost estimate supplied by Jefferson Audio Video Systems, Inc., on February 1. Please contact me if I can be of further assistance. Thank you. cc: Elmer Hodge P.O. BOX 1 126 305 E. MAIN STREET • SALEM, VIRGINIA 241 53-1 1 26 (703) 387-6205 ® Recycled Paper of ROANp~,~ a ti p z o a? 1838 ~~~~~ ~+ ~ ~~~~V' ~~ STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT !v'_E'MOP.ANDUM TO: Judge Trabue FROM: Steven A. McGraw. DATE: February 9, 1994 RE; Upgrades to Jefferson Audio Visual Systems (JAYS) Equipment Flease find attached the quote for upgrades to the audio/visual system from JAVS which totals $9,568.00. in researching our records for the past three years, we have determined that the average monthly revenues amount to approximately $340.00, resulting ir_ $4;080.00 received annually. The current account balance is sli~xhtly less than $7,000.00. Our annual maintenance cost by contract with JAVS is $7,329.68. Because supplies were runr_i ng .low, ar. additional 600 blank video: tapes were purchased in December, x.992, for $2,340.00. There are approximately 400 tapes remaining, so this supply should last until the end of 1995 considering current rates of consumption. Obviously, not only will there be barely enough money in the account to pay the maintenance contract in June of this year, it also appears there will be no accumulation of funds to cover the purchase of video tapes within the next two years. Also, since revenues are projected to be approximately $3,300.00 less than the annual maintenance cost, there will be a significant shortage of funds in this account to pay the maintenance contract next year. Perhaps, if you deem it appropriate, the courthouse maintenance fund could be used for the purpose of upgradir_g the system. Also needing to be addressed in the future is the impending shortfall in available funds for renewal of the maintenance contract after this year. P1Aase contact me if you have any questions or concerns. Thank vou. P.O. BOX 1 126 305 E. MAIN STREET • SALEM, VIRGINIA 241 53-1 1 26 (703) 387-6205 ® RecyGed Paper - ,FE.13~ 1-x'394 09 = 08 FF4~1 JEFFERSON AUDI 0-VIDEO TO tt9970338'761451532 P. 02 ' ~ ~ Sales arde~ 825999 Customer P1o. AOCRVA JEFFERSON AtX~lO VIDEO SYSTEMS INC 13020 Mlddtatown Industrial Blvd Louisville, KY 4422:3 FAX# 602/244-3311 Telephone 502/244-8788 Bill To: courvnr of goANOI~ AC:000NTIN~3 DEPT ~o pox 29800 ROANOKE, VA X4418 *** THIS I:i A BID/EST~MATE *** Ship To: cauwTY o~ aoawaKE ACCOUNTING DEPT p0 BOX 28800 RCIANOKE, VA 2A418 . ~.... .< ..n.w..y.w ~~n.'.M.wvi ro~.e. i.,.......... .....~....v:. •.......-............. 'M•'.'•.v.v,0%KgnMRrlt.:<C<xY.W.m sM "~wrv,~wrwv.rw..~nw.v:...w ~•. w. a MW#~Trr•1..wr.4nwwvv .•vwMf• .......... ~.. .'.Wf.r.~:<oKOeM<feaa~M»xat.a.KOtM4s.X.A.r%.s~WiMUNNNn.rt,.w. .rta..rw....w.. ~^M.X+MW%.N.wNPi.~M~ 8 l~iD760Z .IAVSi~{:OFiDER/PL,IYERTRADE-INPRiCE N 59DAD 4400.00 Z FtRD7B0¢ .IAVSRI~ORDER/PL,~YFAREGt1LARPi~iCE N SSO.dO 1TC)0.00 2 FS4-1 S VCR CONTROL BOY. TRJ1DE-iN PRlC,E N 600A0 12QO.OA 2 TSMC7 JAVS OONTROLLE.R N 800A0 1200A0 1 tiK:>IiEi/1CK YCR RIICIC W/'3LJDE.i IJc FAN N ~00~,1 300:00 t 8 CT-LA80Fi LA90R - COLRTS N 4Q:00 T24.00 16 CT-~IISC CONNECTC>R.S N 3A0 48.00 IS A ClUOTE FOR IJPCRADING TWO OOtR~TROOI,AS AND Gt,~E DU8 R/1C:K. Nontaxabis Subtotal Taxable Subtotal Tax _ Tota! Qrder 9568.00 O.DO+ 0,001 Page 1 4~stvn•~r Original TOTAL P.02 ROR CO CIRCT CT CLERK TEL~1-X03-3~~-145 Apr 26 ~4 ~~15 h~o.G01 P.01 (~~~tx~#~ ~~ ~Za~xx~~a~.~ $TEV~N A. MCGRAW, SR. CI.~RK OF CIRCUIT COURT '!?AX MESSAGE TO: Elmer C. Hodge FAX N0. 772-2193 F'RUM SteVC;n A. Mc:Gxaw DATE: April 26, 199 RE: Cpurtroom Audio Visual Upgrades 'Phis transmis3sion totals 4 pagc3, includinr~ th~.n aovex sheet.' If all pages are not received, please oa11 us immediately at (703) ~iE17-205. Hand copy Co ;fu3.lt,w: Yes X Nc~ Contact 3ondcr: Yes X Na MESSAGE: Please find attached my memos dated Februarx 9 and Apr~.X 26, 1994, in reyr~rd tca the rxbcrve, as well as 1.he quote from Jefferson Audio Visua7~ Systems, Inc., to complete same. Please ca11 it you have questions. `hank yvu. This facsimile may contain confidential of privileged infarmat~i.an and is intended only far the recipient named above. Recaipt of this transmission by any pezsan other than the intended recipient dues zaot constitute permission tv exam~.ne, Dopy ar distribute the accompanying material. If you receive this facsimile in error, please notify us liy telephone. Thank you. P.O. BOX 1 126 • 905 E. MAIN STF2EET • SALEM, VIRGINIA 241 53-1 1 26 (703) 387-6205 Recyclbd 1+6pOr ROR CO CIRCT CT CLERK TEL~1-70~-38?-6145 Apr 26 94 915 No.001 P.02 A -.. ~, ~~~~ ~~ ~~~C~~~ STEVEN A. MCC~RAw, $R. CLERK OF CIRCUIT COURT MEMORANDUM xn : J~idge 7c~c abue FROM: ,Steven A. McGraw I7AT7a: April 26, 7.994 R~: Upgrades to Courtroom Audio Visual 5y+stam As you suggested during our luncheon yesterday, ~ contacted Roanoke 0c~ux>,ty Adml.rxi~l-raLoi Elmei Hodge about the possibiXi.ty of the county funding the upgrade of the courtroom audio visual system. The county's budget process is ~.nitiated in November of each year and ~.s due for consideration by tkte bear roachin a the board at this T explained yesterday, Y 8111 wary cif dpp 9 late date asking far an additional $10,Q00.OQ in this Y~udyet year fvr several rea.sans. First, a major arcs of concern in my budg~:t is the replacement of a ~Z--year~ola survey plat reader/printer whtitle eexaminersfand microfilm the large survey copies used by othox~s in thG record room. I have requested that the county replace this machine because the maintenance agreement on it expizes (with na iaossibility of extension) an July 1. The cost of a new plat reader/printer is in excess of $15,000.00. Also, Mr. Hodge explained that the county has been negotiating with the owners of the auxiliary parking lot along Thampsan Memoterm Arive to buy this property. If this is accomplished th+r long- caurthausemsance t econstar Ct7.on, will havl?wbecn ~achievedued the Mr. Hodge said there may be a Possibility of asking the board of supervisors tv fund the upgrades to the audio visual system out csf the remaininst board contingency fund for this fiscal Year. A 7.etter from you to him probably would be best to achieve this avenue of fundiriq. If this is not deemed appropriate, it may be best to make the request t0 the board of supervisors during the rCrp~l ar h>>c)g~t. ryr.l P next year. . I have attached a copy df my February 9, 7.994, memo to y'ou in xegs,rd to the needed upgrades, as well as the cast estimate supplyed by Jeftex~son 7ludio 'Video Systems, Ina. , esn February i - Plaaso contact mo if I can be a£ further assistance. Thank you. CC: Elmer AUd~e !'.O. BaX 1 126 • 305 E. MAIN STREE7 • $AL.~M, VIRGINIA 24153.1 t 28 (703) 887-8205 (~ Recycled Pape- RO'a CO C3RCT CT CLERK TEL:i-X03-33~-6145 Air 26 94 A ~~ ~~ ~~x~~~~ ~~ '~ STEVEN A. 1VICGRAW, 3R. GL~RIt OF CIRCUIT GOURT M..~~~A~pUM ~~ ; ~7udge Tx' abue F~tC?M: Steven ~, McGraw .,,~~~~ 9:17 No.001 P.03 FATE: February 9, 1994 gf,; Upgrades to Jefferson Auda.a visual Systems tJAVS) Ec~uipmefit R1 Aase find attached the coots tar uP9xades ~°~ tXesea~ hi g sour system from ~7AVS which totals $9,558.00, r-p{;A1'd5 f. car the past three years, we have detexrn~:ned that the avexage monthly revenues amount to approximately $340.40, resulting in $4,ORO.bQ r~reived annually. The current account balance is fixi~~htly less than $7,404.40• 329.68. put annual mdi.ntenance cost b 1 Won an caddy ionaAV ~QOSh$ank video - ~jQCauSO supplies wexe running , tapes were purchased in December, 1992, far $213 should a~trteint~ 1 ;approximately 400 tiapes remaining, so this sup}a Y tY,p end of 1995 cansidezing cuzrenti rates of consumption. ObviausYy, not and will there be baxely enough money in the account to pay the maintenance vontraot iti Juno of this year, it also appea~'s there will be no accumulation of funds to cover the since purchase o£ video tapes within the noxt two years. Also, revenues are projected to be approximately $3,34D,00 7~ess than the annual mairitenaz~ce coat, there will be a significant 3hartage of funds in this accourxt to pay the maintenance contract next year. pezhaps, if you deem it appropxiate; the courthouse maintenance fuaid uvulci l.~c: us~:d toi Lhe purpose of upgrading the .system. Also needing to be~ d f~es Led wax ~f the main~enanc:e contra thnftcr this available: foil year. glpase e:Qntart me if you have any questions or concerns, Thank t1ou . P.Q. BUX 1 i Z6 • :3U5 1=:. MAIN ~ (Ktt I • SALEM, VIRGlN{A 241 S3. 1 1 ~$ ^ (703) 3$7-f3203 ~ RaryrJ•d P•~por ROR Cp CIRCT CT CLERK TEL~1-703-387-6145 Apr 26 34 917 No .001 P.04 F~B~ i ~ i'~94 09 ~ t~ 1=Ra"i JFFFER9D1+1 F1W 1 ICJ t DEO 70 1338761451532 P. 0~ r a ~EFFEiuON !~Il10 VIDEO 9Y~T6M$ ING 13dT_0 Mldd•sown Industd~l B1rd Loulsrlde, I(Y 4029 FgXiY G02/2M-311 7obptlow~ ~~~~~7~ I~iN Ta COUNTY' QF ROANOK6 ACCp~#~I'rN0 DEPT PO (DCX 21I~Q0 ROANOKrir, VA Z40t• 9Wp 7a: C4RINTY 01= ittlANiiKE ACCOIJNTI1Jd OCt~'T PO BOX liosalMOK~.11A18 8 wiD7~ dIRVSi1~00.~1rER TMtyL-IN PRk~ g HRp7~OZ JIIV6I~oO~it/PL~~1f~iF16Gt~A1'taIRiCE x Fse-i s Vdt ooaTr~ataoa; tt~->H r ~ ,roc, ,iAVaoaNtrROUr~t 1 Y~IiRC1i Y'ql MW~ Mt/Iit~ ~RJW 1R CT-t~18bR iaBOR~ i'~lA'T~ y6 CY-MIb~G C7pIri+BCiY7iiS IS A OL1Q7E F'OR U~C,~pADWC TYVO OOIRiTROOi~tS AIRS C~IyE dU6 MGK. K n N 3:~ Nka~t~catbla Subtctsl T~al,lu 3uGlulttl Tex (`~rsta~r~+~ ariaitw~ Saes Ordsr g~999 Q~atoemr No, /1pCRVA *~`« TWS Ir'i A BID/~i1'lIIN11'TE •s~ i ~~8.00 papa t TOTAL P. 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Bob Johnson via dictaphone ~~~~ ~GGd'