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Home My WebLink About5/24/1994 - Regular~ ROAN ~,~ i p . a ~~~~~ ~~ ~~xx~~~.~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAX 24, 1994 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. NOTE: AT 2:00 P.M.. THE BOARD OF SUPERVISORS N'II.L ATTEND A CEREMONY FORMALLY PASSING OWNERSHIP OF THE PINKARD COURT CENTER T1U TOTAL ACTION AGAINST POVERTY. THE CEREMONY WILL BE HELD AT 4220 PIN%ARD AVENUE. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangeme-rts may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rev. Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ® aeeya.a Pte. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring May 22 through 29, 1994, as Virginia Rescue Squad Week. D. NEW BUSINESS 1. Approval of Resolution Requesting Joint Meeting with Roanoke City Council. (Elmer Hodge, County Administrator) 2. Request for Funding for 50/50 Matching Grant from the Virginia Department of Forestry. (Terry Harrington, Director of Planning & Zoning) 3. Request from Explore Park to Assist in Funding Well and Septic System for the Visitor and Information Center. (Elmer Hodge, County Administrator) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G, REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to Rezone 2.34 Acres from R-3 to C-1 to Operate a Training and Development Office, Located at 5670 Starkey Road, Cave Spring Magisterial District, Upon the Petition of Maureen E. Poplstein. H. FIRST READING OF ORDINANCES 1. Ordinance Amending Chapter 2, Administration of the Roanoke County .Code by the Adoption of a New Article IV, Self-Insurance Program, by Establishing a Program to Retain Certain Risks and Manage Claims Resulting from Public Liability. (Diane Hyatt, Director of Finance) 2. Ordinance Amending the Roanoke County Code by the Enactment of Sec. 4-4, Definitions, Sec. 4-5, Recirculation S sy tem, Sec. 4-6, Water Treatment. Sec. 4-7 Water Supply Syst~em_s, Sec. 4-S Sewage Disposal, Sec. 4-9, General Safety Provisions, Sec. 4-10, Operation, Sec. 4-11, Securi and Sec. 4-12, Safety and Rescue Equipment; Other Safety Features, and Sec. 4-13, Entry and Inspections, Enforcement, Penalties to Article I. In General of Chapter 4, Amusements to Provide Authority for Health Department Inspections of Public Swimming Pools and a Schedule of Fees. (Paul Mahoney, County Attorney) I. SECOND READING OF ORDINANCES 1. Ordinance Repealing Chapter S, Erosion and Sediment Control of the Roanoke County Code and Adopting a New Chapter 8.1, Erosion and Sediment Control. (Arnold Covey, Director of Engineering & Inspections) 2. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 27.10-3-10 Located on Memory Lane and Known as Tinker Knoll Well Lot in the Hollins Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John Willey, Property Manager) J. APPOINTMENTS 1. Board of Zoning Appeals 3 2. Fifth Planning District Commission 3. Highway & Transportation Safety Commission 4. Parks & Recreation Advisory Commission 5. Virginia Western Community College Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY TIC BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM TIC CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes for April 5, 1994, April 12, 1994, and April 15, 1994. 2. Request for Approval of Raffle Permit from the Blue Ridge Adoption Group (BRAG). 3. Write-Off of Utility Bad Debts. 4. Confirmation of Committee Appointments to Highway and Transportation Safety Commission, and Parks & Recreation Advisory Commission. 5. Resolution Requesting Senator Charles Robb to Co- sponsor S. 993 in the Senate of the United States to Demonstrate his Concern about Unfunded Mandates. 6. Request for Appropriation to School Grants Fund from Virginia Commission for the Arts. 7. Donation of Right-of--Way Easements in Connection with the Camney Lane Project. 4 L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMII~NTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -April 1994 5. Statement of Revenues and Expenditures as of April 30, 1994 6. Statement of the Treasurer's Accountability Per Investments and Portfolio Policy, as of Apri130, 1994 7. Report on Flooding and Drainage Problem at Public Safety Building 8. Proclamation Signed by Chairman 9. Bond Project Status Report 10. Report on 1991 Water Project 5 P. WORK SESSION 1. County Budget 2. Capital Projects 3. Sewer Rates and Connection Fees 4. Fire and Rescue Studies Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Consider the Disposition of Real Property, Namely, To Consider an Offer to Purchase Surplus Well Lot R CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION S. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1994-95 Fiscal Year Budget for Roanoke County. (Brent Robertson, Budget Manager) T. PUBLIC FEARING AND FIRST READING OF ORDINANCES 1. Ordinance to Increase the Salaries of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney) b U. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance Amending Section 21-4, Enhanced Emergency Telephone Tax of the Roanoke County Code, by Increasing Said Tax from $0.46 Per Month to $1.06 Per Month. (Paul Mahoney, County Attorney) 2 Ordinance to Rezone Approximately 1.6 Acres from C-1C to C-1C to Remove the Proffer Pertaining to the Buffer Zone Located at the Terminus of Postal Drive, Windsor Hills Magisterial District, Upon the Petition of Pediatric Associates. (Terry Harrington, Director of Planning & Zoning) 3. Ordinance Authorizing a Special Use Permit to Construct a Convenience Store with Gasoline pumps and to use Stone and Block for Crushed Fill Following the Demolition of the Existing Building, Located at 6414 and 6422 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Alan Graczyk. (Terry Harrington, Director of Planning & Zoning) 4. Ordinance Amending the Official Zoning Maps of Roanoke County by Modifying the Zoning Classification of Scattered Parcels Within Roanoke County. (Terry Harrington, Director of Planning & Zoning) V. OTHER BUSINESS 1. Claim by Hunting Hills Country Club, Inc. for Water Damages to Golf Course. (Paul Mahoney, County Attorney) W. CITIZEN C011~Il1~NTS AND CO1bIlVIiJNICATIONS X. ADJOi;fRNMENT ~ aonN ~.~ C~~a~xx~# ~~ ~~xxY~.~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 24, 1994 iFAfT 6 TIE II~E !O!Z Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. NOTE: AT 2:00 P.M.. THE BOARD OF SUPERVISORS WILL ATTEND A CEREMONY FORMALLY PASSING OWNERSHIP OF THE PIN%ARD COURT CENTER TO TOTAL ACTION AGAINST POVERTY. THE CEREMONY WILL BE HELD AT 4220 PIN%ARD AVENUE. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:06 P.M. 2. Invocation: Rev. Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. ®~ B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS LBE ADDED NEW BUSINESS: REQUEST FOR RENEWAL OF DENTAL INSURANCE PROGRAM LBE ADDED TO EXECUTIVE SESSION: ~1) CONDEMNATION OF REAL PROPERTY FOR PUBLIC UTILITY PURPOSES, WATER TRANSMISSION LINES; ~2) POTENTIAL LITIGATIONS NAMELY APPEAL OF DECISION OF BD OF EQUALIZATION WITH RESPECT TO ASSESSMENT OF CERTAIN REAL ESTATE OWNED BY STRAUSS CONSTRUCTION COMPANYL (3) PERSONNEL MATTER C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring May 22 through 29, 1994, as Virginia Rescue Squad Week. PROCLAMATION ACCEPTED BY WILLIS BUCHANAN, CHAPLAIN, FIRE & RESCUE FM MOTION TO APPROVE URC 2. Introduction of New Building Commissioner. ARNOLD COVEY INTRODUCED ELAINE GALL D. NEW BUSINESS 1. Approval of Resolution Requesting Joint Meeting with Roanoke City Council. (Elmer Hodge, County Administrator) B ~T MOTION TO ADOPT RESO AS REVISED - NO VOTE s HCN MOTION TO POSTPONE TO 6/14/94 AYES: EGK, HCN, LBE NAYS: BI,J, FM 2. Request for Funding for 50/50 Matching Grant from the Virginia Department of Forestry. (Terry Harrington, Director of Planning & Zoning) HCN MOTION TO ADOPT RESO TO APPLY FOR GRANT AND ALLOCATE AMOUNT NOT TO EXCEED $15,000 FROM BOARD CONTINGENCY FUND DEFEATED AYES: LBE NAYS: BL.T, EGK, FM, HCN 3. Request from Explore Park to Assist in Funding Well and Septic System for the Visitor and Information Center. (Elmer Hodge, County Administrator) A-52494-1 HCN MOTION TO AUTHORIZE USE OF CAPITAL RESERVE FUND UP TO 7 500 URC 4. Request for Renewal of Dental Insurance Effective July 1, 1994. (Diane Hyatt, Director of Finance) A-52494-2 HCN MOTION TO APPROVE RENEWAL URC LBE REQUESTED REPORT ON FEASIBILITY OF ADDING RETIREES E. REQUESTS FOR WORK SESSIONS NONE 3 F. REQUESTS FOR PUBLIC HEARINGS NONE G. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA B ~T MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR 6/28/94 - URC 1. Ordinance to Rezone 2.34 Acres from R-3 to C-1 to Operate a Training and Development Office, Located at 5670 Starkey Road, Cave Spring Magisterial District, Upon the Petition of Maureen E. Poplstein. H. FIRST READING OF ORDINANCES 1. Ordinance Amending Chapter 2, Administration of the Roanoke County Code by the Adoption of a New Article IV, Self-Insurance Program, by Establishing a Program to Retain Certain Risks and Manage Claims Resulting from Public Liability. (Diane Hyatt, Director of Finance) FM MOTION TO APPROVE 1ST READING 2ND - 6/14/94 - URC 2. Ordinance Amending the Roanoke County Code by the Enactment of Sec. 4-4, Definitions, Sec. 4-5, Recirculation S sy tem, Sec. 4-6, Water Treatment, Sec. 4-7 Water Supuly Systems, Sec. 4-8 Sewage Disposal, Sec. 4-9, General Safety Provisions, Sec. 4-10, Operation, Sec. 4-11, Securi and Sec. 4-12, Safety and Rescue Equipment; Other Safety Features, and Sec. 4-13, Entry and Inspections, Enforcement, Penalties to Article I. In General of Chapter 4, Amusements to Provide Authority for Health Department Inspections of Public Swimming Pools and a 4 Schedule of Fees. (Paul Mahoney, County Attorney) PRESENTED BY DR. MOLLY RU'1'LEDGE HEALTH DIItECTOR B T MOTION TO APPROVE 1ST READING 2ND AND PUBLIC ~[EARING - 6/28/94 - URC I. SECOND READING OF ORDINANCES 1. Ordinance Repealing Chapter 8, Erosion and Sediment Control of the Roanoke County Code and Adopting a New Chapter 8.1, Erosion and Sediment Control. (Arnold Covey, Director of Engineering & Inspections) 0-52494-3 FM MOTION TO ADOPT ORD URC 2. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 27.10-3-10 Located on Memory Lane and Known as Tinker Knoll Well Lot in the Hollins Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John Willey, Property Manager) 0-52494-4 BL,T MOTION TO ACCEPT OFFER URC J. APPOINTMENTS 1. Board of Zoning Appeals FM NOMINATED RODNEY MCNEIL~ CAVE SPRING DISTRICT 2. Fifth Planning District Commission LBE NOMINATED CHARLES STEVE GARRETT FOR ANOTHER TERM 5 3. Highway & Transportation Safety Commission 4. Parks & Recreation Advisory Commission 5. Virginia Western Community College Board LBE ANNOUNCED APPOINTMENT WOULD BE DISCUSSED IN EXECUTIVE SESSION K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-52494-5 EGK MOTION TO ADOPT RESO URC 1. 2. A-52494-5.a 3. A-52494-5.b Approval of Minutes for April 15, 1994. April 5, 1994, April 12, 1994, and Request for Approval of Raffle Permit from the Blue Ridge Adoption Group (BRAG). Write-Off of Utility Bad Debts. 4. Confirmation of Committee Appointments to Highway and Transportation Safety Commission, and Parks & Recreation Advisory Commission. A-52494-S.c 5. Resolution Requesting Senator Charles Robb to Co- sponsor S. 993 in the Senate of the United States to 6 Demonstrate his Concern about Unfunded Mandates. R-52494-5.d 6. Request for Appropriation to School Grants Fund from Virginia Commission for the Arts. A-52494-5.e 7. Donation of Right-of--Way Easements in Connection with the Camney Lane Project. A-52494-5.f L. REPORTS AND INQUIIiIES OF BOARD MEMBERS Supervisor Kohinke: (1) Expressed regret at being unable to attend the ceremony at Pinkard Court Center. (2) Asked whether reservoir was being filled because on his last visit, water was not being pumped. Gary Robertson explained that water is dumped in stages to check for leakage. (3) Asked staff to prepare report on status of Transportation and Safety Commission for next meeting. (4) Asked for budget pages to be copied separately from packet in future. Supervisor Nickens: (1) Asked that AMG coordinate ribbon cutting for Bushdale Road Project. (2) Asked whether LBE heard from Blue Ridge Park Superintendent regarding followup letter concerning location of Visitors Center. ECH and LBE advised there has been no response. ECH will call the superintendent. Supervisor Tohnson• (1) Asked if staff has set date for Viewshed Committee to resume. ECH advised that staff held off to see if Blue Ridge Coalition would address this, and Viewshed Committee should resume by middle of summer. ~) Asked when Sewer Use Agreement will be signed. PMM advised either 6/14/ or 6/28. Supervisor Eddy: (1) Asked ECH and PMM to look at issue of furniture company from NC selling furniture in neighborhoods from 18- wheeler truck. ECH will bring back report. 2) Received request from NACo for credentials form for meeting in Tuly. ECH was directed to see if Fred Anderson is attending and could be appointed. (3) Attended Dr. Wilson's retirement dinner last Friday. Asked staff to prepare resolution for 6/14/94 and token of esteem (4) Expressed regret at not being able to accom an DE officials on tour of landfill and reservoir. ECH advised that DEQ staff was impressed with progress. M. CITIZENS' COD~IlI~NTS AND CONIMUIVICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE FOLLOWING DISCUSSION OF ITEMS 7 AND 9 - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -April 1994 5. Statement of Revenues and Expenditures as of April 30, 1994 6. Statement of the Treasurer's Accountability Per Investments and Portfolio Policy, as of April 30, 1994 7. Report on Flooding and Drainage Problem at Public Safety Building ECH WAS DIRECTED TO CONTACT THE FORENSICS LAB AND BRING BACK REPORT 8. Proclamation Signed by Chairman s 9. Bond Project Status Report B T REQUESTED REPORT ON STATUS OF SIERRA DRIVE DRAINAGE PROTECT AND PROPOSED SOLUTIONS 10. Report on 1991 Water Project LBE DECLARED ATHREE-MINUTE RECESS AT 4:49 P.M. P. WORK SESSION 1. Capital Projects POSTPONED UNTIL 6/14/94 MEETING 2. Sewer Rates and Connection Fees GARY ROBERTSON PRESENTED INFO CONCERNING: (1) I1VIlI~DIATE CAPITAL NEEDS AND (2) UPGRADE OF TREATMENT PLANT DDH DESCRIBED FINANCING METHODS FOR BOTH CAPITAL NEEDS AC LED DISCUSSION OF CONNECTION FEE IMPLEMENTATION PAUL GRICE GAVE STAFF RECOMII~NDATIONS FOR SEWER AND RATE INCREASES LBE DIRECTED THAT STAFF AND ARNOLD COVEY PUT TOGETHER PROPOSAL FOR SCHEDULING INCREASE OF CONNECTION RATE FOR 6/14/94 MEETING PMM DIRECTED TO ADVERTISE MAXIMUM SEWER RATES NOT TO EXCEED 15% FIRST YEAR AND 25% SECOND YEAR AND CONNECTION RATE NOT TO EXCEED $1500 FOR PUBLIC HEARING AND SECOND READING ON 6/28/94; FIRST READING 6/14 AND EFFECTIVE DATE OF INCREASES 7/1/95 FM ASKED THAT STAFF WORK WITH HOMEBUILDERS ON SCHEDULE FOR INCREASED CONNECTION RATES 3. Fire and Rescue Studies POSTPONED UNTIL 6/14/94 MEETING LBE DECLARED RECESS AT 5:55 P.M. EVENING SESSION LBE RECONVENED MEETING AT 7:06 P.M. WITH ALL PRESENT T. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. Ordinance to Increase the Salaries of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney) ONE CITIZEN SPOKE HCN MOTION TO APPROVE 1ST READING (INCREASE 3.8%) 2ND - 6/14/94 AYES: BLS, EGK, HCN NAYS: FM, LBE U. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance Amending Section 21-4, Enhanced Emergency 10 Telephone Tax of the Roanoke County Code, by Increasing Said Tax from $0.46 Per Month to $1.06 Per Month. (Paul Mahoney, County Attorney) NO CITIZENS SPOKE 0-52494-6 B .-T MOTION TO ADOPT ORD URC 2 Ordinance to Rezone Approximately 1.6 Acres from C-1C to C-1C to Remove the Proffer Pertaining to the Buffer Zone Located at the Terminus of Postal Drive, Windsor Hills Magisterial District, Upon the Petition of Pediatric Associates. (Terry Harrington, Director of Planning & Zoning) FIVE CITIZENS SPOKE 0-52494-7 LBE MOTION TO ADOPT ORD WITH ADDITIONAL PROFFER (10) PETITIONER WILL PLANT EVERGREEN TREES AT LEAST 5 FT TALL AT TIME OF PLANTING IN LIEU OF A FENCE AYES: BL.T, EGK, LBE NAYS: FM, HCN LBE REQUESTED THAT STAFF CONTINUE ATTEMPTS TO RESOLVE SITUATION WITH PREVIOUS PROFFERS NOT BEING OBSERVED 3. Ordinance Authorizing a Special Use Permit to Construct a Convenience Store with Gasoline pumps and to use Stone and Block for Crushed Fill Following the Demolition of the Existing Building, Located at 6414 and 6422 Bent Mountain Road, Windsor Hills Magisterial District, Upon the Petition of Alan Graczyk. (Terry Harrington, Director of Planning & Zoning) 5 CITIZENS SPOKE ii 0-52494-8 LBE MOTION TO APPROVE SPECIAL USE PERMIT AS RECOMII~NDED BY PLANNING CONIlt~IISSION WITH ADDITIONAL CONDITION: (1) STORE WILL OPEN NO EARLIER THAN 6 A.M. AND CLOSE NO LATER THAN MIDNIGHT AND (2) ALTERNATE WORDING FOR CONDITION #4 FM MOTION TO AMEND LBE'S MOTION TO ADD CONDITION THAT VDOT REQUIRE LEFT TURN LANE AND DECELERATION LANE AYES: BL.T~FM, HCN NAYS: EGK, LBE LBE'S MOTION WAS AMENDED TO APPROVE SPECIAL USE PERMIT WITH TWO ADDITIONAL CONDITIONS AND AMENDED CONDITION URC 4. Ordinance Amending the Official Zoning Maps of Roanoke County by Modifying the Zoning Classification of Scattered Parcels Within Roanoke County. (Terry Harrington, Director of Planning & Zoning) 0-52494-9 BIT MOTION TO ADOPT ALL REZONINGS EXCEPT #2 OLSEN ROAD URC EGK MOTION TO APPROVE #2 OLSEN ROAD AYES: EGK, FM, HCN, LBE ABSTAIN: BLJ V. OTHER BUSIlVESS 1. Claim by Hunting Hills Country Club, Inc. for Water Damages to Golf Course. (Paul Mahoney, County Attorney) A-52494-10 FM MOTION TO DENY CLAIM URC 12 W. CITIZEN CO11~Il1~NTS AND COMMiJNICATIONS THREE CITIZENS ADVISED OF CONCERN ABOUT HOUSES BEING BUILT ON STILTS OVER FLOOD PLAIN IN PALM VALLEY SUBDIVISION BOARD DIRECTED STAFF TO CONTINUE MONITORING SITUATION FOR REMEDY BRUCE ROY ASKED BOARD TO (1) DEVELOP PROGRESSIVE PAY PROGRAM (2) CONSIDER PAY OF FIRE FIGHTERS COMPARED TO OTHER REGIONS (3) NO INCREASE IN HEALTH INSURANCE PREMIUMS LBE DECLARED THREE 11~IINUTE RECESS AT 9~3 P.M. P. WORK SESSION 1. County Budget MOVED TO EVENING SESSION BRENT ROBERTSON BRIEFED BOARD ON CHANGES TO BUDGET SINCE 4/26/94 MEETING CONSENSUS OF BOARD: ~1) TO ALLOCATE $11,380 TO FULLY FUND CHIP' ~2) TO ALLOCATE $10,000 TO MILL MOUNTAIN ZOO FOR SISTER CITY CAPITAL PROTECT BY REDUCING CONTRIBUTION TO CENTER IN THE SQUARE ,~3) TO RETAIN MEMBERSHIP IN VML ~4) THAT HOLIDAY SCHEDULE REMAIN AS IT AND COUNTY OFFICES WILL NOT OPEN ON NON-TRADITIONAL HOLIDAYS LBE DECLARED BOARD OUT OF WORK SESSION AND RETURNED TO REGULAR SESSION 13 S~~ S. FIRST READING OF ORDINANCES 1. Ordinance Appropriating the Funds for the 1994-95 Fiscal Year Budget for Roanoke County. (Brent Robertson, Budget Manager) MOVED TO EVENING SESSION AFTER BUDGET WORK SESSION B MOTION TO APPROVE FIRST READING OF BUDGET ORDINANCE AS AMENDED BY BOARD DURING WORK SESSION 2ND - 6/14/94 URC HCN MOTION TO APPROVE 3% SALARY INCREASE ACROSS BOARD FOR EMPLOYEES EFFECTIVE TULY 1, 1994, PROVIDED PERFORMANCE ACCEPTABLE AND .8% MERIT INCREASE ON ANNIVERSARY DATE URC A-52494-11 B MOTION TO APPROVE RECOMII~NDATIONS OF LEAVE POLICIES TEAM BEGINI~TING 7/1/94 (1) REDUCE USE OF SICK LEAVE ALLOWED FOR PATERNITY EXTENDED MATERNITY AND ADOPTION FROM THIRTY DAYS TO TWENTY DAYS (2) INCREASE USE OF SICK LEAVE FOR FAMII.Y SICKNESS FROM SIX DAYS PER FISCAL YEAR TO TEN DAYS PER FISCAL YEAR AND (3) ESTABLISH PROCEDURES FOR MANAGEMENT TO I7~:VIEW WITH EMPLOYEES THE USE OF SICK LEAVE AT STATED LEVELS OF USAGE AYES: BLS, EGK, FM, LBE NAYS: HCN FM REQUESTED THAT MONTHLY SiINIMARY OF SICK LEAVE TOTAL BY DEPARTMENT BE GIVEN TO BOARD Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Consider the Disposition of Real Property, Namely, To Consider an Offer to Purchase Surplus Well Lot; (7) To Discuss the Condemnation of Real Property for 14 Public Utility Purposes, Water Transmission Line; (7) To Discuss Potential Litigation, Namely Appeal of a Decision of the Board of Equalization with Respect to the Assessment of Certain Real Estate. Owned by Strauss Construction Company; and (1) To Consider a Personnel Matter. MOVED TO EVENING SESSION LBE MOTION TO GO INTO EXECUTIVE SESSION AT 10:30 P.M. URC R CERTIFICATION OF EXECUTIVE SESSION R-52494-12 B MOTION TO CERTIFY EXECUTIVE SESSION AT 11:07 P.M. - URC X. ADJOURNMENT FM MOTION TO ADTOURN AT 11:07 P.M. - UW 15 C-/ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 24, 1994 PROCLAMATION DECLARING MAY 22 - 29, 1994 AS VIRGINIA RESCIIE BQIIAD WEER WHEREAS, the members of Virginia's rescue squads devote their lives to saving the lives of others; and WHEREAS, the people of Roanoke County benefit daily from the knowledge and skill of these trained individuals; and WHEREAS, advances in emergency medical care increase the number of lives saved every year; and WHEREAS, the volunteer and professional organizations of providers of emergency medical services promote research to improve and adapt their skills as new methods of emergency treatment are developed; and WHEREAS, the members of Virginia's rescue squads encourage national standardization of training and testing of rescue personnel and reciprocal recognition of training and credentials by the States; and WHEREAS, the designation of Virginia Rescue Squad Week will serve to educate the people of Roanoke County, Virginia about injury prevention and what to do when confronted with a medical emergency; and WHEREAS, it is appropriate to recognize the value and the accomplishments of our local rescue squads by designating Virginia Rescue Squad Week. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 22 - 29, 1994, ~~ as VIRGINIA RESCUE SQIIAD WEER; and FURTHER, the Board of Supervisors encourages the community to observe this week with appropriate programs, ceremonies, and activities. ACTION NO. ITEM NUMBER ~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 24, 1994 Request for Adoption of a Resolution Requesting a Joint Meeting with the Roanoke City Council COIINTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the May l0 Board of Supervisors meeting, Supervisor Johnson pointed out that there were several new members elected to Roanoke City Council in the May elections. The new members have publicly indicated a willingness to look at areas of mutual concern with Roanoke County in an effort to solve some of these problems regionally. Supervisor Johnson requested that the Board of Supervisors adopt a resolution requesting a joint meeting with the Roanoke City Council after the new members take office in July. Attached is a proposed resolution requesting that the Roanoke City Council and Roanoke County Board of Supervisors establish a joint meeting date at a mutually agreeable time and place after July 1, 1994. RECOMMENDATION If the Board of Supervisors supports the attached resolution, it is recommended that the resolution be forwarded to Roanoke City Mayor David Bowers, the Roanoke City Council ~d app priate City staff. Elmer C. Hod County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~s' AT A REGIILAR MEETING OF THE BOARD OF SIIPERVI80R8 OF ROANORE COIINTY,VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 24, 1994 RESOLIITION REQIIESTING A JOINT MEETING WITH THE ROANORE CITY COIINCIL TO DISCII88 ISSIIES OF MIITIIAL CONCERN WHEREAS, the City of Roanoke and the County of Roanoke have joined together to solve, many issues in a spirit of mutual cooperation, and WHEREAS, recent examples of these cooperative efforts include the Roanoke Valley Resource Authority, the Regional Airport Commission, regional enforcement of vehicle decal violations, and joint funding of projects such as Explore and the Convention and Visitors Bureau, and WHEREAS, there are many other issues that cross boundary lines and should be addressed on a regional basis, and shared problems that could be resolved by shared solutions, and WHEREAS, the Roanoke County Board of Supervisors has indicated a willingness to look at areas in which both localities could work together to provide a better quality of life for our citizens. THEREFORE, BE IT RESOLVED as follows: 1. That the Board of Supervisors of Roanoke County, Virginia, extends an invitation to the Roanoke City Council to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable to both parties 2. That copies of this resolution be forwarded to the Mayor and members of Roanoke City Council with a request for a response as soon as possible. 3. That the Roanoke County Administrator is directed to ~-i contact the Roanoke City Manager to make the necessary arrangements for the joint meeting. AT A REGIILAR MEETING OF THE BOARD OF BIIPERVISORB OF ROANORE ~ i COIINTY,VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 24, 1994 RESOLIITION REQIIESTING A JOINT MEETING WITH THE ROANORE CITY COIINCIL TO DISCIISS ISSOES OF MIITIIAL CONCERN WHEREAS, the City of Roanoke and the County of Roanoke have joined together to solve many issues in a spirit of mutual cooperation, and WHEREAS, recent examples of these cooperative efforts include the Roanoke Valley Resource Authority, the Regional Airport Commission, regional enforcement of vehicle decal violations, and joint funding of projects such as Explore and the Convention and Visitors Bureau, and WHEREAS, there are many other issues that cross boundary lines and should be addressed on a regional basis, and shared problems that can be resolved by shared solutions, and WHEREAS, the Roanoke County Board of Supervisors wishes to look at areas in which both localities could work together to provide a better quality of life for our citizens. THEREFORE, BE IT RESOLVED as follows: 1. That the Board of Supervisors of Roanoke County, Virginia, extends an invitation to the Roanoke City Council to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable to both parties 2. That copies of this resolution be forwarded to the Mayor and members of Roanoke City Council with a request for a response. 3. That the Roanoke County Administrator is directed to speak with the Roanoke City Manager to make the necessary arrangements for the joint meeting. :~ 1 ACTION NO. ITEM NO. ~• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Request for Funding for 50/50 Matching Grant from the Virginia Department of Forestry COUNTY ADMINISTRATOR'S COMMENTS: r~ BACKGROUND• The forested mountains and ridgelines that surround the Roanoke Valley help define the unique natural character of Roanoke County. They also provide a sense of community and serve as one focal point in our efforts to market the Valley and our quality of life. The mountains also impose limits. One of these is the limit on level, developable land in the Valley. As Roanoke County continues to grow and become more urbanized, development has, in many areas, expanded up the mountain sides. It is important that this mountain side and mountain top development be done in an appropriate manner so as to protect the forestry and visual resources that make this area so special. To assist communities in addressing the need for tree preservation and ridgeline and viewshed protection, the USDA Forest Service has allocated $190,000 in 1994 to Virginia for Urban and Community Forestry Projects. The objectives of this program are to improve understanding of the benefits of preserving tree cover by providing educational programs and technical assistance to local agencies involved in planning and developing community forestry programs. This available grant program recognizes the important role that education plays in a tree preservation plan. Land development is a complicated process, as are the biological processes of trees. A successful tree preservation education program can minimize the conflict that often occurs when these two processes meet in the construction arena. ~r 2 SUMMARY OF_INFORMATION: Roanoke County proposes to apply for a 50/50 matching grant that if awarded, will allow the staff to design and conduct a public education and awareness program focusing on the benefits of tree preservation and mountain ridgeline protection. The goal of this program would be to identify, ascertain, and assess the level of community support for tree protection and preservation and if needed, to develop this support. Objectives of this grant funded program would be a series of educational community workshops and the production and distribution of education materials. These materials may include instructional brochures and an educational video to show on the government access channel. Recognizing that Roanoke County is an urbanizing community undergoing relatively rapid residential growth, a tree protection community education program could incorporate issues such as the need for and proper techniques for erosion control, viewshed protection, the role of forestry and clearcutting, the economic value of yard trees, and the importance of ridgeline protection. The program would be geared towards a broad spectrum of the population from developers, builders, and land contractors to the residential homeowner. The community education process would be a broad based effort conducted in conjunction with other County departments such as Fire & Rescue and the Department of Engineering. Outside groups that would play an important role may include Valley Beautiful and various County civic leagues. Grant funds for this program will be distributed through a competitive grant allocation process and are awarded on a matching basis. Applicants are encouraged to provide more than 50 percent of the project cost in the form of cash, services, or in-kind contributions. Applications are due June 1, 1994. Federal funds must be spent by May 15, 1995. ALTERNATIVES' Alternative No. 1: Approve the attached resolution authorizing the staff to apply for these grant funds and allocate Roanoke County's cash contribution in an amount not to exceed $15,000 from the Board contingency funds. Funds would be allocated contingent upon the approval of the grant award. Alternative No. 2: Do not approve the attached resolution. ~- 3, 3 STAFF RECOMMENDATION: Staff recommends as follows: Alternative No. 1 Respectfully Submitted, Terrance L. Har ngton, AICP Director of Pl nning and Zoning Approved, ;~ ~' ~~ Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs J.~ ,." AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 RESOLUTION REQUESTING FUNDING FOR A 50/50 MATCHING GRANT FROM THE VIRGINIA DEPARTMENT OF FORESTRY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: WHEREAS, the Virginia Department of Forestry is administering a 50/50 matching grant program to assist local governments with their efforts to preserve and protect trees; and WHEREAS, Roanoke County has an interest in preserving the unique natural character and resources of the area, including trees and ridgelines; and WHEREAS, Roanoke County proposes to apply for this grant program, and if awarded, design and conduct a public education and awareness program focusing on the benefits of tree preservation and mountain ridgeline protection. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby allocate funds in an amount not to exceed $15,000 contingent upon the approval of the grant award. A-52494-1 Item No . ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: May 24, 1994 AGENDA ITEM: Request for Use of septic system for Virginia's Explore Capital Funds for the water and the Regional Visitors Center at Park. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' ~~~~ ~~ Virginia's Explore Park opens to the public on July 2nd. Explore is working with the Roanoke Valley Convention and Visitors Center to provide a Regional Visitors Center at the entrance to the Park. The Regional Visitors Center will be accessible from the Blue Ridge Parkway at milepost 115, the entrance to Explore, and will provide Park and Parkway travelers with information on nearby and regional services and attractions. Explore anticipates about 25,000 Park visitors during its first year of operation. As many as 2-3 times the number of Park visitors are expected to stop at the Regional Visitors Center. The total construction cost for the 2,000 square foot building is $67,000. A well and septic system, estimated at $10,000, are needed for the Regional Visitors Center. Dr. Cutler has contacted the County to ask for funding to install the well and septic tank. Staff recommends that Roanoke County pay for 75% of the actual well and septic system cost, up to $7,500, with funds from the capital reserve fund. FISCAL IMPACT- Funds in an amount up to $7,500 are available in the Capital Reserve Fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize use of the Capital Reserve Fund in the amount of up to $7,500 to be matched by Virginia's Explore Park for the remaining 25% of actual well and t' costs for the Regional Visitor Center. sep is ~~' Respectfully submitted: Approved: ~ -„~.' C=c ~/~ oy a W. Waugh Elmer C. Hodge Economic Development Specialist County Administrator --------------------------------------- - ACTION No Yes Abs Approved (x) Motion by: Harry c. Nickens Eddy x Denied ( ) to a~rove staff Johnson x Received ( ) recommendation Kohinke x Referred Minnix x to Nickens x cc: File Joyce W. Waugh, Economic Dev Specialist Diane D. Hyatt, Director, Finance ~• A-52494-2 ACTION NO. ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Renewal of Dental Insurance Effective July 1, 1994 COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: The County offers basic dental insurance for County employees and School employees. During the 1993-94 fiscal year, the School employees chose to add coverage for caps and crowns at the employees' expense. The School employees have been very pleased with this coverage during the fiscal year. Because of the way dental insurance is structured, the County must choose one level of coverage to offer to all employees. Employees are not allowed to pick and choose among basic coverage, caps and crowns, and orthodontics. A survey was conducted of the County employees (see Attachment A) to determine the desired level of coverage. Based upon this survey, the Health Insurance Committee has agreed that we should add caps and crowns coverage to our basic dental insurance policy. This increase in coverage will be paid for entirely by the County employees. There is a slight increase in the basic premium for the School and County employees which will be picked up by the County. FISCAL IMPACT: The increase in the basic premium dental insurance rate effective July 1, 1994 for the School and County employees has been included in the 1994-95 fiscal year budget. The additional premium to add the caps and crowns coverage will be paid for by the County employees and as such will have no impact on the County budget. STAFF RECOMMENDATION: Staff recommends approving the dental insurance renewal rates as shown on Attachment B. "D-~ Respectfully submitted, k-a,~ n.~.~ ~ ~. i~ Diane D. Hyatt Director of Finance Approved by, ~r f~. ,~ ~, yy`~w d ~ ~ 4'''1 Elmer C. Hodge County Administrator ACTION VOTE Approved (~ Motion by: Harry C . Nickens No Yes Abs Denied () to approve staff Eddy _ ~ Received () recommendation Johnson _ x _ Referred O Kohinke _ x _ To () Minnix _ x Nickens x cc: File Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources Attachment A D-y D. K. Cook, Director Department of Human Resources RE: DENTAL INSURANCE COVERAGE SURVEY May 3, 1994 607 Delta Dental participants as of April 1, 1994 billing per Payroll. (Survey distributed April 8, 1994) NUMBER SURVEYED=696 NUMBER RETURNED=388 PERCENT OF RETURN=56o NUMBER PERCENT RETURNED 37o I would be interested in adding 143 caps and crowns to our current dental plan. 350 I would be interested in adding 136 caps, crowns and orthodontics to our current dental plan. 24% I would not be interested in 92 adding any additional coverage to our current dental plan. PLUS (18 included in # returned but not in choice percentage) 9 Multiple Responses 8 Not Enrolled in Current Plan/No Response/Comments ~'" xa o -- a a o ~ ~ a o ~ ~ o a a U '-' w a A a~ o ~' ~. ~ o`to~o Mom R+ a O ~ 00 ~ N ~n ~ ~--~ N W 69 ~ ~ O 00 \O M ..~ O ~ l~ ~ N l~ N ~ p a O N l~ ~--~ ~ O ds ~ ~~o porno ~ M M O N o0 C ~ ~--~ 00 ~ ~ ~ ~ ~--~ ~ M ,-~ N '~t ~~ y 3 _ M O O O ~ M U O O O M ~ l~ U ~ ~ V~ M M V'1 rn ~ ~ ,--~ oo ~n N O~ o0 i.~ ~--~ ~--~ M ~--~ ~--a M a ... ... .-~ w .-~ w + + + + ~ a rn o 0 o ~~~ ~ rn o 0 0 ~~~ ~ ~~~ ~~~ ~www ~www o V °~ °~ .~ s, a o ~' .~ ~ ~ M O '~h ' M O ~ " a N V~ ti ~ N V~ W 69 h ~ ~ N ~ ~ ~ N p a O N [~ ~--~ ~ O V ,~ ,-, .~ ,~ ,-~ N I ~ O ~ ~ 0 O N + + 0 0 O H N ~ ~ N --+ ~t ~~ rn ~ N ~O ~--~ N ~ ~ V7 M M ~ M M ~ M~~ M `o ~ U V ~ ~ O ~ ~ ~ M M V7 rn c'1' L l y ~ ,--~ oo ~n N O~ o0 ,L ~--~ ~--~ M .-+ ~-+ M a ... .~ ~w ~w + + + + o 0 o ~ o ~ o , 0 0 rn rn~~~ rn~~~ ,~ rnwww rnwww ~ rn rn ACTION NO. ~1 ITEM NO. ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 28, 1994. The titles of these ordinances are as follows: (1) An ordinance to rezone 2.34 acres from R-3 to C-1 to operate a training and development office, located at 5670 Starkey Road, Cave Spring Magisterial District, upon the petition of Maureen E. Poplstein. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR~B OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 28, 1994. G-I (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, '1M • `w\ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens Vote No Yes Abs ,, ./ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 ~nr gaff ilea nn/v date received' eeeived by: applica~tjon tg~e: qFJ L~ C/BZA date placard ued: BOS date: ~ ~Q/? Case Numbe Check type of application filed (check all that apply): (REZONING ^SPECIALUSE aVARIANCE Applicant's name: /~ A ~ R ~l- n/ E ~aP~.s i EsN Phone: acs -)Jy-71S/ Address: 5.~~~ S~ G VE,2 ~'~ X /; D. ~ ~ ~~ _ /Zi Code: ~ y~~~~ ~ Owner's name: ~A ~~- ~ °f' N~ N ey ~'OV L T t ~ ~ ~~ C RGS~,~e~U Cz RCC-E Phone: _ Zip Code: Address: "~~ A a ~ - A ~ o% Location of property: Tax Map Number: ~ ~ / 9 ~ 3 •- 3 9 3 ~~o s-ARKEy ~ ~ ~ /~ Magisterial District: C. f~l~f= • Sf k'L 2~ (~ ROA N ~ ~ ~ V Pr ~ ~~ ~ y " Community Planning Area: ~:~ t/E SP~PL U Size of parcel (s): Existing Zoning: k' -3 a. ~ • acres Existing Land Use: • sq.ft. DES 1. ~ c lV i T A ~- . Proposed Zoning: G' - / For Stalf Usa Only Proposed Land Use: use Type: OFF1.Gc S AAGc ~ ...... Does the parcel meet the minimum lot area, width, and frontage requirements o f the requested district? YES / NO IF NO, A VARIANCE IS REQUIRED FIRST. ~ Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this requestl YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. NS V Consultation Application Justification ivs v rvs v 8 1 /2" x 11 " concept plan Application fee s~ Metes and bounds description Proffers, if applicable Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the o /w Owner's Signature: l JUSTIFICATION FOR REZOl~tING ~ ~ Applicant: Maureen Poplstein Location: 5670 Starkey Rd. Roanoke, VA PURPOSE To establish an office in the current facility for Training Unlimited, Inc. (Training and Development Company). Modification to the exterior of the property will be: • Painting • New roof • 4 Parking areas adjacent to the garage - • Bradford Pear trees along south lot line. •~• ENHANCEMENT TO THE AREA J - _ Residence has been vacant for 1 year or more and it needs work. -Our planned renovations will-increase not only the-value of the property but the cosmetics of the - - surrounding area. - - - - - Although the current structure will continue to have characteristics of a residential home, the office renovations will blend nicely with adjacent business properties and surrounding residence. •~• HOW DOES THIS CHANGE FTT INTO THE CORE PLAN? Office use of this property is Consistent with core designation. (This property has been used as a nursery in the past). Continued.... I~ ~7C K FZ u rJ ~PgRT-'11 Ent TS Ex~ST~N4 ~•o' _ t~ oo~~ ~ L.t // '~8~.i9 -03- 38 'w~mo~~ ~.t /2 7.~9-03-35 s,~ c ..3 '} PaoPose~ PA0.k'6 sOAc.ES i~ /'1 fr. w ` . ~ c., 0 L.~ ~ /3 • ~~ ~i~r/. ~ ~' ~ ~ Lc T 13 • ,a ~ e; ~ Ti - G T y ~ a ~omF o Q ~ ~ 3 ~ $~8o STAR-c~( RD 'D~SweaD ~ ' ~ ~ .t e,,~2o /~E ~, --~r~4~ ~~'~ - - 3044 . ~-- ~o' ~ j/. .F'i~ //9 Tv ~/~i37 i o-s¢~ . Plot Map Applicant: Maureen Poplstein Property Location: 5670 Starkey Rd, Roanoke, VA 24014 <o~ Lof /~ `~ h k 0 V '~ Q b N h W N o. 0 ~ ~~ ..~ ,[. of / 5 S 2 4 °- 4 s' W-•- . o o ~ ..o • a ~d.~d- -_ - 2 /O. O - - --~ Lot // [. of /2 -~~ S C. ~ . ,~ 0 0 ~ h 0 h M M 0 n _ \ a b '~ -66~~ b 0 '~ 39,0• ~••-- 0'` M M 0 i ri b ,0 n .t/. D ~ i i i o. D 0 •' ~ V Lei ./3 ~~ s u,e vEY Foe BE.e Th~fi Y/.e6/N/r9 PETE.ts _ OF LOT /2 ~PA.E'TOf LOT //, .SEG. 3, iY1AP OF so uT HE,2N .o/NES' .~ ~. 2 ~s. /3B ~E'0.9~/OL'E GD., vi9. ltrfi ~Q~ ~or~lCJ~: ,8 • J /~ ~ S~4 ~'Se <<~~ End r; 7~c~~+`• g7•/9-03- 3Sf 3~ 6 '- 1 ~ti wr•e ,,.w ~ ~ 30'.E'oa.~ _ - 3a44~ i To ,f~sr~e~-y' ROABO~CE COONTY ~~~.. DTILITY DEPARTMBNT APPLICATION FOR WATER OR-SEWER SERVICE TO _ PROPOSED DEVELOPMENT y~ _ 0'/ ., Date y~I~~Q`f - Name of Applicant~,OU('~it,~ Pp f'1 Sic~~7 Phone ~l7`1-~775/ Address of Applicant- ~ 3~~~ S/~V~,-~'o~ ~p Ro~e,~o~ ayoJy Name of Developer___~~ rr,~, Phone - Address of Developer. _ Name of Design Engineer ICJ O~J-~ Phone Address of Design Engineer - , Name of Contact Person rn~11r ~^'~ PoPCSi E,~ Name of Proposed Development • 0-~-~ic e, ' ~br Re~N,., UNC.,im, % o~ ,j,c Type of Development and proposed• number of units (Be specific) • /V O JU euz ,p -tee I op m e,~ ~r-oo ~p~ p,~2 c. ~y .C o '!` Gu../ ~.~, L`, a5~n ~'~_ - /U ~ N ~c..tJ (J••T. L ~ l -i ~~~n ~ - un !' ~FXTF.~.~~.~n i /YF'G..i r7`n.~ _ i s '7"o C~~ v-P.~f" ~~c~.rr,.ra ~c.rioF~ To /J /~/lo~s:riv~ ~ ~ r9- ~-l / ~.~, Location of proposed development (Ft1RNISH COPY OF MAP AND ~PLANIl~'TRIC NtJ[rIDER) Size of proposed development in acres : a • 3~ Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum ,4 feet MSL. Maximum ~- feet MSL Is this application for a development that will be apart or section of a larger future development? ~_ No Yes If yes, provide map of entire area ff available. • ~ ' ~ ~ ~ ~ /. Signature of pplicant ..... ~ h 4q ~r E .SOUTH R ~~ P ` ~ ~4 O 'VZ 4•yl ~'~ y/ ~ ? 904 k ~T j M, i T1E~ ::~' rrY ~~~ ~hF-80 .?~'a R~AI~ C r~OLYN~ ~ 'Z'~T'~ ~ ~ C1Fi. (~,g,~, ~u ~~ ~ ~ 4 r+Gttrs' " ,~'~~t~1il- c~ ~ ~ /~'7:.'. ~+ ~Q ~, =o ~L.Ar.T 9 SLph;. ~ ~c,,~ vE~ M y~.oYC.. C Qe ~~ j f u p 9 FA ~ ~? `~"" 58 p~ SST , Ir~'~~«-'pUp .54. ` CR IEK to oN 61 57:,~KEY I m RuN~ pR. ~ Cr. oc ~o c~ a~ `~~~? RT6° ~~ ~ 't300 r-3oe ,i VICINITY MAP s~q ~._ ..~_~ ~- i 0 NORiH .. ~~" r DEPARTMENT OF PLANNING ~T/TID~VFQ• Maureen ~'. ~O~~SfeJ~ Za ~ AND ZONING ~QEQI/EST.' a rezone ~3 fa C/ ,,,, ~_ • r~x MaP ~. 87 i9 - 3 - 38, -39 ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Approval to Expand County Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: This is something we have worked towards for years. We must be even more careful to review claims That are submitted to the County or we will deplete our reserves. Recommend approval. BACKGROUND: On July 1, 1986, the County began to operate on aself-insured basis for Workers' Compensation. The program was begun by setting aside an amount equivalent to the previous year's premium to pay for excess coverage insurance, hire a third party administrator and begin to build the Worker' Compensation reserve. The Risk Management Department was established on June 14, 1988 to monitor the County insurance program with the goal of eventually being self-insured for other types of insurance as they become cost effective and sufficient reserves were built. The department has been level funded for seven years, with any savings realized in insurance premiums set aside to build self-insurance reserves for general and automobile liability insurance. Over time, we have increased our deductibles as our self-insurance reserves have grown, resulting in additional reserves. SUMMARY OF INFORMATION: The County has recently hired Sedgwick James to perform an actuarial study to evaluate the adequacy of the County's insurance reserves for workers' compensation, general and automobile liability. The final report indicates that the County has accumulated sufficient reserves to comfortably pursue aself-insurance program for general and automobile liability. Based upon the County experience with the worker's compensation self-insurance, staff at this time recommends expanding our self-insurance program to include general and automobile liability effective July 1, 1994. This would include purchasing excess coverage and hiring a third party administrator for the program. Attachment A shows that we can greatly enhance the County's limits of coverage and save money at the same time. We do not anticipate any need to increase staff size to administer this self insurance program. ~+- ~ Staff estimates that by June 30, 1994 the County will have accumulated $1,000,000 each in the general and automobile liability insurance reserves. Staff feels that these are well sized reserves to begin our self-insurance program. The attached ordinance outlines the responsibilities and authority of the County staff to administer the County self-insurance program. This document will be the basis of the County's self-insurance program. FISCAL IMPACT: As shown on Attachment A, self-insurance will save the County $182,403 in insurance premiums. This money will be set aside to pay claims that occur during the 1994-95 fiscal year. Reinsurance will protect the County from claims that are larger than $250,000, up to a maximum of $5,000,000 per occurrence. Based upon historical claims data, $182,403 is more than sufficient to cover all claims for the year. In the unlikely event claims should be higher, the County is protected by $2,000,000 of insurance reserves. The savings due to self-insurance will vary from year to year based upon the cost of reinsurance. The Trustees established in the attached ordinance will monitor the cost from year to year to choose the most cost effective alternative. The County receives an annual dividend from insurance premiums plus interest income form the VML insurance pool, which we have participated in since 1986-1987. We will continue to receive an annual refund of prior years' surplus premiums related to the years that we participated in the pool; however, we will no longer be eligible to receive interest income on these balances. For the year ended June 30, 1994, the County will receive a check for $153,344 composed of $91,402 of dividend and $61,942 of interest income. STAFF RECOMMENDATION: Staff recommends the following: a. Approve the first reading of the attached ordinance establishing self-insurance policies for the County of Roanoke. The Second reading will be scheduled for June 14, 1994. b. Authorize the staff to proceed with the selection of a third party administrator and the purchase of re-insurance coverage. Respectfully submitted, .Ctmw ~. ~!t.~ Diane D. Hyatt Director of Finance Approved by, Elmer C. Hodge County Administrator Robert C. Jernigan Risk Manager p 3+^ ~,. F ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ Received O Johnson _ _ Referred O Kohinke _ _ To () Minnix _ _ Nickens _ _ _ ~ ~ «. Attachment A County of Roanoke, Virginia Proposal to Convert to Self-Insurance Fully Insured Self-Insured- Current Coverage With Excess Levels Claims Covera e Coverage Levels Deductible per occurrence Per occurrence limit Annual Aggregate -General Liability Annual Aggregate -Auto Costs Insurance premiums -renewal rates General Liability Automobile * Umbrella Coverage ($4,000,000) Reinsurance coverage $ 100,000 $ 250,000 1,000,000 5,000,000 2,000,000 no limit 1,000,000 no limit $ 117,347 $ 125,487 77,040 319,874 $ 137,471 Savings 137,471 $ 182,403 I * The County currently does not have umbrella coverage, but it would cost this amount to obtain comparable coverage. 05/13/94 12:57 PM Common\Board\5-24-94.WK4 Page 1 /.~ l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 AN ORDINANCE AMENDING CHAPTER 2 "ADMINISTRATION" OF THE ROANOKE COUNTY CODE BY THE ADOPTION OF A NEW ARTICLE IV "SELF-INSURANCE PROGRAM", BY ESTABLISHING A PROGRAM TO RETAIN CERTAIN RISKS AND MANAGE CLAIMS RESULTING FROM PUBLIC LIABILITY WHEREAS, Section 15.1-7.3:1 of the Code of Virginia, 1950, as amended, authorizes the governing body of any county, city, town or any political subdivision thereof, to provide for liability insurance or self-insurance to cover the costs and expenses incident to liability arising from the conduct of officers, employees or volunteers in the discharge of their official duties; and, WHEREAS, Chapter 11.1 of Title 15.1 of the Code of Virginia authorizes political subdivisions of the Commonwealth of Virginia to establish or participate in self-insurance pools; and, WHEREAS, local governments may obtain insurance from an insurance company; obtain coverage through group self-insurance pools, an insurance plan established by the Virginia Division of Risk Management, or through the creation of an individual self- insurance plan, or any combination thereof; and WHEREAS, the establishment of this self-insurance program shall benefit the citizens and taxpayers of Roanoke County; and, WHEREAS, the first reading of this ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994. 1 I~-1 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1) That the Roanoke County Code is hereby amended by the adoption of Article IV of Chapter 2, as follows: ARTICLE IV. SELF-INSURANCE PROGRAM Sec. 2-80. CREATION AND PURPOSE The Board of Supervisors of Roanoke County, Virginia, hereby adopts a Self-Insurance Program ("the Program"), effective July 1, 1994. The Program provides coverage for losses arising after July 1, 1994 which are not covered by commercial insurance policies purchased by the County of Roanoke, Virginia ("the County"). This Program is not intended to provide any excess coverage above the limits of any insurance policy purchased from any insurance carrier, insurance pool, or program. The Program's protection extends to covered persons, defined below as County officers, employees, and volunteers. Coverage is subject to the provisions and exclusions listed in the Program. The Program is established for the purpose of providing a system through which the County will retain certain risks and manage the claims which emanate from public liability incidents and the legal obligations imposed as the result of injury to employees. The Program is created for the purpose of paying all legitimate claims and expenses which arise under the Program. This Program is not a contract between the County and any person, employee or entity, and it expressly intends not to create any third party beneficiaries under the Program. This Program creates no vested 2 N~` , rights or property interests in anyone except as required by Stat and may be amended at any time by the Board of Supervisors. SeC 20 81. DEFINITIONS Ai. "Covered Person" means a County officer, County employee, or volunteer. B. 'County Officer" means a member of the Board of County Supervisors, a constitutional officer, an elected official, or a member of a board, commission or authority which is appointed by the Board of Supervisors or performs functions of the County, e.g., Electoral Board, Board of Zoning Appeals. C. "Employee" means a person other than a volunteer or County officer who performs services for the County, is paid wages or a salary by the County in exchange for services, and who is subject to direction by County officers or their designees. The term also includes persons who perform functions of the County, e.g., Registrar. The term specifically excludes independent contractors. D. "Volunteer" means a person other than a County officer or employee who performs services for the County without remuneration and who performs them subject to direction by County officers or employees and who is registered as such with the County's Department of Human Resources. E. "Occurrence~~ means an event or accident that results in personal injury or property damage. F. "Personal injury" includes 3 ~{-1 1. death, bodily injury, sickness, shock, mental anguish or mental injury. 2. false arrest, false imprisonment, wrongful eviction, wrongful detention, malicious prosecution, or humiliation, 3. libel, slander, defamation, invasion of rights to privacy, infringement of copyright, false service of civil papers, abuse of process, 4. assault and battery, and 5. deprivation of rights, privileges, or immunities secured by state or federal law or by the Constitution of the United States or the Constitution of Virginia. G. ~~Property Damage~~ means physical injury to or destruction of tangible and/or intangible property and all direct and consequential loss resulting therefrom. H . ~~Claim (s) ~~ means requests for payment for personal injury or property damage. I. ~~Self-insurance Fund.~~ The risk management fund shall be a continuing appropriation, notwithstanding fiscal years, to be used for payment of the administrative costs, expenses, settlements, judgments, and claims of the self-insurance program. The self-insurance fund may also be augmented from time-to-time with transfers from other accounts. J. ~~Self-insurance Trustees.~~ There is hereby created a self-insurance committee for the purpose of administering, in accordance with the provisions of this article, the self-insurance program with the risk manager. The self-insurance trustees shall 4 -~ be comprised of the county administrator, county attorney, director of finance, and the risk manager, or their designee. SeC. 2-82. LIMITS OF LIABILITY: $5,000,000 PER OCCURRENCE. A. In General - The County and the Self-Insurance Program shall defend a covered person against any suit seeking damage covered by the Program, even if some or all of the allegations are groundless, false or fraudulent. The Program shall not, however, be obligated to pay any claim or judgment or to defend any suit once the limit of the liability coverage has been exhausted. B. Specific Costs - The Self-Insurance Program will pay, within the per occurrence limit of liability coverage: 1. All expenses incurred and costs taxed against a covered person in any suit defended by the Program and any interest assessed on any judgment, including pre-judgment interest as well as interest which accrues after entry of judgment. 2. Any premiums on appeals bonds required by any suit defended by the Program. 3. All reasonable expenses incurred in the investigation or defense of any claim or suit. SeC. 2-83. RISKS COVERED BY THE PROGRAM In accordance with Section III of this Program, the County shall indemnify against personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County or its related agencies in such amounts as the county shall approve, after it is determined that: 5 ~- ~ A. indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or B. indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as a political subdivision of the Commonwealth of Virginia. In the event the County chooses to limit indemnification, it shall notify the employee of such limitation in a reasonable time following receipt of the claim. Risks covered by the Program include: A. Property damage (including consequential damages when not due to other causes excluded by the Program) to or loss of real and personal property owned by the County or property owned by others that is under care, custody or control of the County. 1. Property damage shall include: a. the expense of removing damaged property and debris (other than building foundations) after any covered loss, b. expenses incurred to reduce or prevent actual or imminent loss or damage as long as these expenses are less than the loss or damage being reduced or prevented, c. expenses incurred due to the demolition of undamaged portions of covered property when required by law, ordinance, code or regulation, including site clearing, replacement of the undamaged portion, and business interruption expenses due to the delay in repair or rebuilding, 6 M- ~ d. architects' fees for consultation arising from covered losses, subject to a limit of seven percent (7~) of replacement cost, and e. construction or repair expenses required by any law, ordinance, code or regulation which regulates construction, repair, replacement or use of any damaged or undamaged portions of the property. 2. Property damage shall not include: a. loss by moth, vermin, termites or other insects; wear, tear or gradual deterioration; rust, wet or dry rot or mold, shrinkage, evaporation, loss of weight, or leakage unless caused by fire or fire fighting, b. loss or damage caused by contamination unless directly resulting from fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, c. loss resulting from dampness of atmosphere or variation in temperature unless caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, d. loss of electrical appliances or devices of any kind, including wiring, arising from electrical injury or disturbance unless as a direct result of loss or damage caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, 7 ~~ e. loss to motor vehicles, aircraft, or watercraft including tires, caused by normal wear or tear, mechanical or electrical breakdown or failure or freezing, f. loss to property other than motor vehicles, aircraft, and watercraft by mechanical breakdown, including rupture or bursting by centrifugal force, g. loss to aircraft, standing timber, trees, shrubs, lawns, growing crops and livestock, h. unexplained loss or mysterious disappearance, or shortage disclosed upon taking inventory, and i. loss resulting from normal aging of equipment, buildings, or other property. B. Workers' Compensation - The County will pay workers' compensation benefits to employees who are injured by accident or who develop a disease caused by their employment when required by Title 65.2 of the Code of Virginia, 1950, as amended (the Virginia Workers' Compensation Act, hereinafter "the Act"). The employee must notify the County of any return to employment, increase in earnings, or recovery for injury from third parties and if the employee fails to so notify the County, the County's obligation to pay benefits will terminate. The County reserves its subrogation rights as provided in the Act. All regular, parttime, and temporary employees shall receive their normal salary for any time lost from work due to a work- related injury or occupational illness. Benefits shall be paid in accordance with the provisions of State law and the provisions of 8 ~~ the Roanoke County Employee Handbook as amended from time to time by resolution of the Board of Supervisors. This workers' compensation coverage does not apply to: 1. individuals not employed by the County, 2. persons providing services to the County as independent contractors, 3. non-County employees, injured or exposed to occupational diseases on County property, and 4. employees receiving medical treatment provided by a physical not listed in the County's Physician List, except when (a) the nature of the illness or injury requires emergency medical services or (b) the employee is referred by a physician who is on the County's Physician List to a physician who is not on the County's Physician List, and 5. County officers, unless they are deemed to be covered "employees" under the Act. C. Automobile Liability - The Program will pay claims which a covered person is legally obligated to pay for negligent operation of a motor vehicle in the course of County business. However, if the covered person is driving a non-County owned vehicle on County business and is guilty of negligence, the Program will only provide secondary coverage to the covered person's personal liability insurance over and above minimum amounts required by Virginia law, i.e., the Program will pay for any claims against the covered person which exceed the limits of the covered person's personal insurance policy up to the Program limit of 9 H-i liability. The Program will not pay claims for any damage to any non-County owned vehicle operated by a covered person which is due to the negligence or intentional actions of that covered person. The Program provides the statutory minimum limits for uninsured motorist coverage and specifically rejects coverage in excess of the statutorily mandated minimum. The limits of liability for uninsured and underinsured motorist liability coverage shall be the minimum amounts required by Virginia law, currently established as follows: $25,000 because of bodily injury to or death of any one person in any accident, and subject to the limit for one person, to a limit of $50,000 because of bodily injuries to our death of two or more persons in any one accident, and to a limit of $20,000 because of injury to or destruction of property of others in any one accident, or as may be hereafter established by law. The Program's uninsured motorist coverage shall be secondary to any such coverage in the covered person's personal liability insurance policy or any other available uninsured motorist coverage. The Program provides medical payments coverage only to the extent mandated in Va. Code Title 22.1. The Program will not pay collision and comprehensive damage claims for County owned or leased motor vehicles. These repair expenses or losses shall be the responsibility of the County department, agency, or officer to which the motor vehicle is assigned. 10 ~-1 E. Comprehensive General Liability including Law Enforcement Legal Liability and Public Officials' Liability. The Program will pay claims for liability imposed upon a covered person for personal injuries and property damage or loss because of the acts, errors or omissions of a covered person in the course of his duties on behalf of the County. Not included in this comprehensive general liability coverage are County employees the covered person may have injured in the course of their employment (because such employees have coverage under the workers' compensation section). F. Medical Services - The Program will pay claims, if based solely on error, negligence, omission or mistake, arising out of medical services which were rendered or which should have been rendered or which should have been rendered by any duly qualified medical practitioner, nurse or technician employed by the County or acting at its request. The Program will provide coverage only to the extent that the losses exceed the medical professional's other insurance coverage and to the extent of the Program's limit of liability. G. Faithful Performance Blanket Bond Liability - The Program will indemnify the County for loss caused through failure of any County officer, volunteer or employee, acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment. SeC. 2-84. LIMITATIONS ON AND EXCLUSIONS FROM COVERAGE 11 ~+- i A. Excess Coverage - In no event shall the County indemnify the amount of any liability or loss for which there is any insurance in effect which covers such loss or which would have ocvered such loss except for the existence of this Program. B. Excluded Acts - The Program will not pay for liability claims stemming from: 1. damage to or destruction of property caused by the covered person to his or her own property, 2. any willful malicious acts or any acts of intentional misconduct, 3. any acts outside the scope of employment or business of the County, 4. actions or inactions while under the influence of alcohol or illegal drugs or the abuse of legal drugs, 5. any claims for acts, omissions, or events occurring prior to July 1, 1994, 6. the exercise of eminent domain or condemnation, 7. judgments for losses covered under the Program when covered persons fail to notify the County Attorney of court actions against them in sufficient time for the County Attorney to file responsive pleadings or when the covered person fails to cooperate in the preparation or presentation of his or her defense. The Program will not pay claims for loss or damage in excess of the cost to repair or replace the damages or destroyed property in a condition equal to its condition immediately before the loss or damage. If the County decides to replace destroyed or damaged 12 }~-I property on another site, the cost of such site is excluded from coverage. C. Loss of Coverage - A covered person shall not, except at his own cost and expense, make any payment, admit any liability, settle any claim, assume any obligation, or incur any expense without the written consent of the County Risk Manager. Any violation of this provision will result in a loss of coverage under the Program. D. The Program will not pay punitive damages awarded by a judge or jury against any covered person. E. Nothing contained in this Program shall be construed to abrogate or waive any defense of sovereign immunity, official immunity, governmental immunity, or any other defense available to the County, or any covered person. SeC. 2-85. PROCEDURES The Board of Supervisors has authorized the establishment of the Self-Insurance Trustees Committee ("the Trustees"). The Trustees shall provide general oversight to successfully implement the Program. The Risk Manager will administer the Program under the following procedures. A. Reporting of Claims; Written Notice - Upon the happening of any occurrence which may be covered by the County's insurance, written notice containing the identity of the person seeking coverage or indemnification under this Program, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner 13 ~~ of any damaged property and (3) all witnesses who identity is known or can be reasonably determined shall be given as soon as practicable by the person seeking coverage or indemnification under this Program to the Risk Manager. Any person seeking coverage or indemnification under this Program and who is no longer employed by or otherwise providing service to the County shall also provide the Risk Manager with his or her name, address and work and home telephone numbers and shall further be required to up-date information on how he or she can be contacted by the Risk Manager when necessary. B. Reporting of Claims; service of Process - If a claim is made or an action is brought against coverage or person as a result of any occurrence which may be subject to indemnification under the County's insurance or the Program, that person shall immediately notify the County Attorney in writing and forward to the County Attorney every demand, notice, summons, or other process received by the covered person or his representative. C. Cooperation - All persons seeking indemnification under the Program shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. 14 ~~ 1 No such person shall make any payment, assume any obligation or incur any expense, without prior approval by the County Attorney. Such action without County Attorney approval shall void any coverage or indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such disapproval is contrary to the legal or management interests of the county or its officers, employees or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Program shall be void for the occurrence for which the settlement was disapproved. D. Failure to Give Notice or Cooperate - The County shall not provide coverage or indemnification for any person with respect to any loss for which that person fails to comply with all provisions of paragraphs A, B, and C of this Program. E. Defense of Claims - The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County. F. Conflict of Interest - In the event of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Plan, on any claim, lawsuit or combination of claims or lawsuits or (2) any other ethical consideration, which might impede 15 it- ~ effective representation and legal defense by the County Attorney, the County Attorney is authorized to retain outside or additional counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Program shall bear the cost of such counsel. G. Authority to Hire Experts - After consulting with each other, the Risk Manager and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided coverage or indemnification under the Program. The costs and expenses of such experts shall be borne by the Program. H. Subrogation Rights Reserved by the County. 1. If a covered person receives a payment from another source for a loss which is also covered by the Program, the Program has the right to recover from the covered person any amounts paid by the Program which have been paid from another source. 2. A recovery made pursuant to subrogation will be applied to reduce the loss for which the County has made payment or otherwise incurred expenses. I. Purchase of Insurance The Risk Manager shall recommend to the Trustees the purchase of such insurance or participation in group self-insurance pools as may be appropriate to provide coverage or such additional coverages to the extent that loss exposure exceeds the reasonable capacity of the self-insurance fund to afford adequate coverage. 16 I.~._ ~ The Trustees on behalf of the County may contract subject to the provisions of the Virginia Public Procurement Act for insurance, re-insurance or participate in group self-insurance pools. BeC. 2-86. ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND A. Generally - The Department of Risk Management shall be responsible for administering this Program. B. Claims Procedures - The Department of Risk Management shall administratively handle claims made against the County. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. The Risk Manager shall develop and implement comprehensive claims procedures. C. Claims Adjustment - Authority Level - The Risk Management Department will provide claims administration services through its own staff or through the services of an independent third party claims administration organization. The Risk Management Department will have authority to adjust claims when it is in the best interest of the County for the Risk Management Department to do so. Generally, but not in all cases, it is in the best interest of the County for the Risk Management Department to adjust claims which do not exceed $10,000.00 so long as the adjustment of such claim involves no policy or management implications. For claims from $10,000 to $50,000 the Risk Manager will obtain prior approval of the Trustees prior to adjusting-the claim. If any claim involves policy or management issues, the claim will only be adjusted in 17 ~- i conjunction with the County Attorney and when necessary, the County Administrator. The Risk Management Department shall not adjust any claim when the County Attorney is aware of the claim and believes that administrative adjustment is contrary to the legal or management interests of the County. Claims in excess of $50,000 must be reviewed and approved by the Trustees and the Board of Supervisors. The Risk Manager will provide the Board of Supervisors with a quarterly summary of all claims paid from the Fund. Sec. 2-87. MANAGEMENT OF FUNDS Recognizing the importance of maintaining the financial integrity of the Self-Insurance Fund, the County hereby establishes the following general procedures regarding the administration of the fund: A. Investments, earnings on investments, etc. - The investment of moneys held in the Self-Insurance Fund is authorized in accordance with the general investment policies and practices of the County. The moneys to be invested may be pooled with other County moneys for the purpose of investment. The County Treasurer shall make provision for the prompt payment of all liquidated claims, settlements, and final judgments from the Self-Insurance Fund and shall invest the moneys of the fund in a manner that allows access to said moneys for such purposes. B. Accounts and records systems - The Director of Finance, in consultation with the Treasurer, shall develop and maintain within the Self-Insurance Fund such accounts and records as will 18 H- i provide a reasonable segregation and determination of assets and liabilities, necessary to sustain accurate and proper accounting practices. The Risk Manager shall develop and maintain the historical loss data and other information necessary for the management of this Program. The accounts and records system shall include development of an appropriate claims reserve procedure. C. Supplemental appropriations - The Board of Supervisors shall appropriate and budget sufficient moneys to assure the solvency of the Self-Insurance Fund and the effective management and operation of the Self-Insurance Program. The Trustees shall, from time-to-time, recommend such additional appropriations or budget amendments as may be required to assure the solvency of the fund. D. Transfer prohibited - No money shall be transferred into or out of the Self-Insurance Fund except as hereby authorized. E. Expenditures - All authorized and approved payments of covered losses under this Program and all premiums for commercial third-party insurance shall be paid from the Self-Insurance Fund. Additionally, all costs and expenses of operating and administering the Fund and the Department of Risk Management shall be paid from the Fund. F. Investment income - All income generated by the investment of the monies in the Self-Insurance Fund shall be added to the Fund. G. Recoveries - Any amounts recovered on a claim, suit or action by any covered individual recovered through subrogation, 19 ~~" E indemnification, insurance, or otherwise up to the amount of any covered loss for which the Program is liable or which has been covered by the Fund shall be immediately paid into the Fund. H. Loss Prevention - The Risk Management Department will provide loss prevention services through its own staff. The Risk Management Department may also supplement the loss prevention services provided by its staff with the services of an independent loss prevention organization in accordance with the Virginia Public Procurement Act. I. Reserves - The Program shall establish financial reserves up to the limit of any retention or any excess policies. 2) That this ordinance shall be in full force and effect from and after July 1, 1994. agenda/selfins.ord 20 ACTION # ITEM NUMBER fT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: AMENDING THE ROANOKE COUNTY CODE BY THE ENACTMENT OF SEC. 4-4, DEFINITIONS, SEC. 4-5, RECIRCULATION SYSTEM, SEC. 4-6, WATER TREATMENT, SEC. 4-7 WATER SUPPLY SYSTEMS, SEC. 4-8 SEWAGE DISPOSAL, SEC. 4-9, GENERAL SAFETY PROVISIONS, SEC. 4-10, OPERATION, SEC. 4-11, SECURITY, SEC. 4-12, SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND SEC. 4-13, ENTRY AND INSPECTIONS ENFORCEMENT PENALTIES TO ARTICLE I. IN GENERAL OF CHAPTER 4, AMUSEMENTS TO PROVIDE AUTHORITY FOR HEALTH DEPARTMENT INSPECTIONS OF PUBLIC SWIMMING POOLS AND A SCHEDULE OF FEES. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This will generate $5,000 new revenue for the Health Department which I want to appropriate to their budget. BACKGROUND' In April 1981, the Board of Supervisors removed the entire Chapter 18 of the Roanoke County Code which dealt with swimming pools. This action was taken on the recommendation of the County Engineer, Mr. Robertson, upon the justification that the County's previous adoption of the Virginia Uniform Statewide Building Code effectively superseded the County's Chapter 18 and, therefore, it was no longer enforceable. However, the original Swimming Pool Ordinance of Roanoke County as adopted in May of 1961, and as codified in the 1971 Code of the County of Roanoke, contained provisions regulating the operation of pools as well as construction standards. SUMMARY OF INFORMATION: The Virginia Board of Health is currently in the process of promulgating and adopting regulations requiring the daily posting of water quality test results at public swimming pools under specific statutory authority. Once adopted, these regulations will only result in inspections and enforcement by local health departments when complaints are received. The Roanoke County Health Department has conducted inspections of swimming pools within the County for a number of years as well as of hot tubs and spas which are provided for under Article VI of Chapter 4 of the ~~~ County code. While working with the County's Finance Department to revise its fees schedules for these inspections, a question was raised as to the legal authority of the Health Department to conduct these swimming pool inspections. These annual inspections, prior to the opening of public swimming pools for the summer, constitute a valuable public service to the residents of the County to insure that public swimming pools are operated in a safe and healthy manner. The proposed additions to the County code provide specific authorization to the Roanoke County Health Department to continue the same scope of inspections which they have performed since 1981. At least nineteen localities in the Commonwealth currently regulate swimming pools under local ordinance. FISCAL IMPACT' It is estimated that inspection of swimming pools produces approximately $5,000.00 in annual revenue for the County. STAFF RECOMMENDATION: Alternative I: Adopt proposed ordinance to provide explicit authority to the Roanoke County Health Department to continue the type of annual inspections of public swimming pools as has been provided for many years. Alternative II: Do not adopt any ordinance at this time and rely upon citizen complaints to trigger inspections by the County Health Department. Staff recommends the adoption of the proposed ordinance provisions. Respectfully submitted, In Mo Rutle e, M D. Health Director Approved Denied Received Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~+-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 AMENDING THE ROANOKE COUNTY CODE BY THE ENACTMENT OF SEC . 4-4, DEFINITIONS, SEC. 4-5, RECIRCULATION SYSTEM, SEC. 4-6, WATER TREATMENT, SEC. 4-7 WATER SUPPLY SYSTEMS, SEC. 4-8 SEWAGE DISPOSAL, SEC. 4-9, GENERAL SAFETY PROVISIONS, SEC. 4-10, OPERATION, SEC. 4-11, SECURITY, SEC. 4-12, SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND SEC. 4-13, ENTRY AND INSPECTIONS ENFORCEMENT PENALTIES TO ARTICLE I. IN GENERAL OF CHAPTER 4, AMUSEMENTS TO PROVIDE AUTHORITY FOR HEALTH DEPARTMENT INSPECTIONS OF PUBLIC SWIMMING POOLS AND A SCHEDULE OF FEES. WHEREAS, Sec. 32.1-248.1 of the Code of Virginia, 1950, as amended, authorizes the state Board of Health to promulgate regulations to require the daily posting of water quality test results at swimming pools and other water recreational facilities operated for public use, and said Board has submitted such regulations for public hearing and comment as a precondition for its adoption of those regulations; and WHEREAS, by Ordinance No. 2826, adopted effective April 14, 1981, the Roanoke County Board of Supervisors deleted the entire Chapter 18, "Swimming Pools," of the Roanoke County Code upon the understanding that their previous adoption of the provisions of the Virginia Uniform Statewide Building Code superseded the county code provisions dealing with construction of swimming pools; and WHEREAS, the mentioned Chapter 18, "Swimming Pools" also contained Article III. "Operations" provided standards for operation of swimming pools and criteria for their inspection; and WHEREAS, it is in the interest of the public health and safety of the citizens of the County of Roanoke, Virginia to ~"~.. continue annual inspections of swimming pools by the Roanoke County Health Department; and WHEREAS, the first reading of this ordinance was held on May 24, 1994; a public hearing and second reading was held on June 28, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article I. In General of Chapter 5, AMUSEMENTS of the Roanoke County Code be amended as follows: Sec. 4-4. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: Anent: Shall mean a legally authorized representative of the owner; Disinfectant: Shall mean the agent that disinfects by inhibiting, neutralizing, or destroying the growth of harmful microorganisms; Free residual disinfectant: Shall mean the amount of measurable chlorine or bromine remaining in the water following disinfection; Health Director: Shall mean the Health Director of the Roanoke County - Vinton Health Department, or his authorized representative; Operator or Manacter: Shall mean the individual or individuals responsible for operation and management of the swimming pool; 2 N--a Owner: Shall mean any person who owns, leases or has signed a contract to own or lease a public swimming pool; Swimming Pool: Shall mean any structure, basin chamber, or tank, located either indoors or outdoors, containing an artificial body of water intended to be used for swimming, diving or recreational bathing, and having a water depth of 24 inches or more at any point; Public swimming pool: Shall mean any swimming pool, other than a private residential swimming pool, intended to be used collectively by numbers of persons for swimming or bathing and operated by any person, whether as owner, lessee, operator or concessionaire, regardless of whether a fee is charged for such use. The term "public swimming pool" includes, but is not limited to, tourist establishment pools, pools owned or operated by condominium, private club or association of persons, apartment, or any association of persons. The term "public swimming pool" shall not include single occupant tubs and showers used exclusively for therapeutic purposes. Sec. 4-5. Recirculation Systems. (a) All equipment shall be maintained in satisfactory operating condition during the operation of a swimming pool. (b) The filtration system of all swimming pools shall have sufficient clarifying capacity so as to permit the main drain to be clearly visible from the pool deck at distances up to 10 feet in a horizontal direction from the projection of the drain on the pool surface. 3 ~'~"' (c) All filters on swimming pools shall be designed and installed so as to provide easy accessibility for backwashing, operation, maintenance, and servicing. (d) All filters on swimming pools shall be designed and installed with the necessary valves and piping which may be needed to drain the filters and piping completely. (e) A permanent waterproof specification placard shall be conspicuously displayed on or adjacent to the filter and shall be adequately lighted. Specifications shall be printed or typed and readily legible. The following information shall be included on the placard: (1) name and location of facility; (2) date of construction; (3) capacity of gallons; (4) water surface area in square feet (square meters); (5) turnover rate in hours; (6) rate of flow in gallons per minute; (7) swimmer capacity; (8) pool operating procedures to include: a. instructions on proper operation of pumps and filter; b. instructions on proper cleaning procedures; c. instructions on proper backwashing procedures; d. instructions for emergency procedures to be followed in case of contact with hazardous chemicals. Sec. 4-6. Water Treatment. (a) Pools, when open or in use, shall be disinfected continuously by a chemical disinfectant which imparts a residual effect and shall be maintained in a non-acidic condition. (b) Pools, when open or in use, shall be disinfected using a 4 µ-a chemical feeding device capable of maintaining an easily measured disinfectant residual. Manual feeding of disinfectant chemicals is prohibited except as provided in §4.9(a), (3) & (4). (c) Chemicals other than chlorine, bromine, sodium hypochlorite, calcium hypochlorite, muriatic acid, lime, soda ash, sodium bicarbonate, aluminum sulfate, calcium chloride, cyanuric acid and sodium bisulfate shall not be used to treat pool water without permission from the Commissioner. (d) Chemical water quality standards for swimming pools and wading pools: (1) Free chlorine, combined chlorine, bromine and pH values shall be continuously maintained within the following ranges: Minimum Ideal Maximum Indoor 0. Poo 1 s Pools Free chlorine residual parts per million (ppm) 1.0 1.0-1.5 2.0 3.0 Combined chlorine (ppm) None None 0.2* 0.2* Bromine (ppm) 2.0 2.0-4.0 4.0 4.0 pH 7.2 7.4-7.6 7.8 7.8 *Remedial action shall be taken by the operator if combined chlorine exceeds 0.2 ppm as it will result in reduced chlorine efficacy and increase swimmer irritation. a. If pool water disinfectants other than those above are used, residuals of equivalent disinfecting strength shall be maintained. b. If chlorinated cyanurates are used as pool water disinfectants, the cyanuric acid levels shall be maintained within the following ranges: 5 !-~ -2~ Minimum Ideal Nb}dmxn Cyanuric Acid (ppm) 30 40-50 60 (e) Pool water shall be maintained in a slightly basic condition as indicated by a pH of not less than 7.0 and not greater than 8.0. (f) Pool water shall have a total alkalinity of not less than 50 ppm and not greater than 150 ppm or a water balance between total alkalinity and calcium hardness that is neither scaling or corrosive. (g) Other disinfectant agents or methods may be accepted after they have been demonstrated to provide the equivalent disinfection of chlorine and are readily measurable. (h) Test Kits: Acceptable test kits for the easy measurement of all required water chemistry parameters in these regulations shall be provided and maintained at each pool. The test kits shall be capable of measuring the disinfectant residuals accurately to within 0.5 ppm. (i) Microbiological Test: When the Roanoke County-Vinton Health Department determines that bacteriological samples are required, the quality of water in the pool shall be determined to be unacceptable by the presence of organisms of the coliform group, or a standard plate count of more than 200 bacterial per milliliter, or both, in two consecutive samples or in more than ten percent of the samples in a series. Sec. 4-7. Water Supply Systems. (a) Water supply systems serving swimming pool establishments shall comply with the Waterworks Regulations and/or Private Well Regulations. (b) The water supply distribution system shall be designed, constructed, and maintained in compliance with the Virginia Uniform Statewide Building Code. (c) Where drinking fountains are provided, they shall be of an angle jet type with adequate water pressure at all times. 6 {}-a-. sec. 4-8. Sewage Disposal. (a) Swimming pools which have showers, water closets, and lavatories shall provide an adequate and safe sewerage system. (b) Sewage and waste water shall be disposed of into a public sewerage system or by a sewage system constructed and operated in accordance with applicable law and regulations. (c) No untreated or partially treated sewage, liquid waste, or septic tank effluent shall be discharged directly or indirectly onto the surface of the ground or into the public waters. Sec. 4-9. General Safety Provisions. (a) All chemicals, cleaning compounds and similar materials shall be stored in a cool, dry, and well ventilated place, out of reach from children and preferably in a locked room. All chemicals used in pool water treatment shall be stored in their original containers. (1) There shall be no smoking in any areas where pool chemicals are stored. (2) All persons while handling pool chemicals which may be strongly acidic or basic, or which may be strong oxidizing agents, shall wear protective eyewear and other protective clothing as deemed necessary by the Roanoke County-Vinton Health Department. (3) No harsh or irritating chemical in concentrated form shall be added manually and directly to any pool water except under emergency conditions. (4) Whenever it is necessary to add any harsh or irritating chemical in concentrated form directly into the water of any pool, use of the pool shall be stopped until such time as the chemical is dissolved completely in and is diffused thoroughly throughout the pool water. (5) All persons before handling pool chemicals shall read thoroughly the manufacturer's recommendations 7 1~-a for proper use and adhere to those recommendations. (6) Disinfectants and oxidizing chemicals shall be stored in a physically separate manner from other chemicals such as acids or base compounds. Sec. 4-10. Operation. (a) Each swimming pool owner shall require an operator to be available except when the pool is out of service. (b) Lifeguard(s) shall be required and present at all times during operation based on the following criteria: (1) pools of 2,000 square feet for surface area or more and open for use - minimum of one (1) lifeguard; (2) each additional 1,000 square feet - add 1 lifeguard. (3) pools of 2,000 square feet or more shall provide 1 lifeguard for every 75 swimmers and 1 lifeguard for each 25 swimmers thereafter. (4) pools with a surface area of less than 2,000 square feet, and/or having less than 75 swimmers present shall be required to provide a designated supervisor to oversee swimmer activity provided, however, that a sign is posted as follows: ~~Warning; No Lifeguard on Duty. Children under the age of 14 should not be allowed to use the pool without an adult in attendance.~~ (5) pools of less than 1,000 square feet may be used without a designated lifeguard if all of the following criteria are met: a. children under 14 years of age are not allowed to use the pool unless accompanied by an adult; b. no one shall be allowed to be in the pool alone; c. a sign be posted exactly as stated in (b) (4) above. 8 ~..4 ` (c) Operators and lifeguards shall be required to possess a current certification meeting the current standard for a pool operator or lifeguard as recommended by the National Recreation and Park Association, the American Red Cross or other accredited agency recognized by the Health Director. (d) A bound log shall be maintained by the swimming pool operator on the premises which shall contain the time and dates of the chemical test performed, results of those tests and initials of the persons who performed the necessary testing. The log shall be retained for a period of twelve (12) months. 1. The log shall include the following at the specified intervals: a. all chemicals added, including quantity and time added - as needed; b. personnel and changes in personnel - as necessary; c. injuries - as necessary; d. maintenance operations including backwashing and vacuuming - as necessary; e. disinfectant levels - every three (3) hours; f. pH balance - every three (3) hours; g. stabilizer - weekly; h. alkalinity and calcium hardness - weekly. (e) Swimmer load shall not exceed a density of one (1) person per twenty-seven (27) square feet of pool surface area. (f) Animals, fowl and/or pets shall not be permitted within the pool area. This section shall not apply to working dogs, such as seeing eye dogs. 9 ~i~- ~ Sec. 4-11. Security. Swimming facilities shall be maintained in a manner which will not create a nuisance or hazard to the public safety and well-being when not in use, and the pool area shall be adequately secured against entry by the public in general. The impounded water shall, at all times, be treated in a manner which will prevent the growth of algae and the breeding of mosquitoes or other vermin. All entrances and exits to the pool area shall be secured against entry whenever a pool is not in operation. The fence or other security provisions shall be maintained and in good condition. Sec. 4-12. Safety and Rescue Equipment; Other Safety Features. (a) Every swimming pool shall be equipped with the following aids to safety and rescue which shall be readily accessible at all times: (1) One (1) or more light but strong poles with blunted ends not less than 12 feet in length. (2) One or more throwing buoys having a minimum strength test line attached of sufficient length to reach twice the width of the pool, placed on racks at strategic points adjacent to the pool. (3) A first aid kit which shall be kept filled and readily accessible for emergency use. (4) A readily accessible room or area designated and equipped for emergency care of casualties. Minimum equipment shall be the first aid kit previously required, a full-length backboard and 2 blankets. (5) A telephone with local emergency numbers for Police, Rescue Services and Fire Department. (6) On all swimming pools, the depth of the water shall be marked plainly at or above the water surface on the vertical wall of the swimming pool and on the 10 ~} -2, edge of the deck next to the swimming pool. Numbers and letters shall be 5 inches in size and of a good contrast with the pool wall and deck. Depth markers shall be placed at the following locations: a. at the points of maximum and minimum depths; b. at the point of change of slope between deep and shallow portions (transient point); c. at intermediate one foot increments of water depth; and d. if the pool if designed for diving, at appropriate points as to denote the water depths in the diving area. (7) Fixed and floating platforms in swimming pools shall be constructed with an air space of at least 1 foot between the water surface and the underside of the platform. (8) There shall be one (1) lifeguard chair provided for every two thousand (2,000) square feet of water surface area within the pool enclosure, except for pools exempt from lifeguard requirements as provided in §4-10(b)(5). (9) A life line shall be provided at the 5 foot break in grade between the shallow and deep portions of the swimming pool, or within 6 inches on either side of the break, with its position marked with visible floats at not greater than 7 foot intervals. The life line shall be securely fastened to wall anchors of corrosion resistant materials and of a type which shall be recessed or have no projection which shall constitute a hazard when the line is removed. The line shall be of sufficient size and strength to offer a good handhold and support loads normally imposed by swimmers. (10) Swimming pools equipped with heaters shall have a fixed thermometer in the circulation line at the heater inlet. Thermometers shall be of such design and so located as to be easy to read. (11) Where pools are to be used after dark, the swimming pool area shall be equipped with lighting fixtures 11 ~'" a- of such number and design as to light all parts of the pool, the water therein, and the entire surrounding area. Fixtures shall be maintained so as to create no hazard to the swimmers. The lighting shall be such that lifeguards can clearly see every part of the swimming pool including decks, spring boards and other appurtenances without being blinded by glare. a. Underwater lighting for such pools shall provide the equivalent of eleven (11) watts per square meter or one (1) watt per square foot of water surface for safety purposes and shall be equipped with ground fault circuit interrupters (GFCI) as required by the Sate Electrical Code. (12) Pumps, filters and other mechanical and electrical equipment for pools shall be enclosed in such a manner so as to be accessible only to authorized persons. Drainage shall be such as to avoid the entrance and accumulation of water in the vicinity of the electrical equipment. (b) The crossing of outdoor swimming facilities by overhead electrical conductors is prohibited, except as permitted by the State Electrical Code. (c) All metal fences or railings on which a broken electrical conductor might fall shall be effectively grounded according to the State Electrical Code. (d) All lighting fixtures shall be prohibited directly above the water surface area except as permitted by the State Electrical Code, and shall be protected in a manner which will prevent broken glass from falling on any surface within the pool area. All electrical switches and receptacles shall be of weatherproof construction and resistant to corrosion. (e) Lights shall be prohibited directly above or within three feet horizontally of the pool rim in any indoor or covered swimming 12 }}-a. pool, except as permitted in the State Electrical Code. (f) Access to the pool area shall be maintained and unobstructed to provide for emergency service vehicles and emergency attendants to the pool area. Sec. 4-13. Entry and Inspections; Enforcement; Penalties. (a) In accordance with the provisions of § 32.1-25 of the Code of Virginia, 1950, as amended, the Health Director or his designee shall have the right to enter any property to conduct inspections and to ensure compliance with this ordinance. All public swimming pools in the county may commence operations each year only after being inspected by the Health Director or his designee and receiving a permit from the Director and after complying with all licensing requirements of the Commissioner of the Revenue. The Health Director is authorized to require each owner to complete and submit an annual application, all in such form as the Director shall approve. Each application shall be accompanied by a fee in the amount of One Hundred Dollars ($100.00) to partially reimburse the county for the cost of this inspection. (b) When the Health Director finds that the provisions of this Article are not met or that any condition exists that endangers the life, health or safety of the users of any public swimming pool, he may order the facility closed until the condition is corrected. Continued failure to comply with these regulations shall be cause for revocation of any permit or business license issued, as required in subsection (a). Any person aggrieved by the refusal of the Health Director to grant, or by the revocation or 13 ~~ suspension of, a permit or license shall have the right to appeal therefrom to the Circuit Court of the County of Roanoke, Virginia. (c) Any owner, agent or operator in charge of or control of any public swimming pool which is in violation of the provisions of Sections 4-4 through 4-12 shall be guilty of a Class 4 misdemeanor. Any owner, agent or operator who shall operate a public swimming pool without a license or permit shall be guilty of a Class 1 misdemeanor. Each day of operation of such pool without a valid license or permit shall constitute a separate offense. 2. This ordinance shall be effective from the date of its enactment. 14 ~., 4.. •. .~..^ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE 52494-3 REPEALING CHAPTER 8, EROSION AND SEDIMENT CONTROL, OF THE ROANORE COUNTY CODE AND ADOPTING A NEW CHAPTER 8.1, EROSION AND SEDIMENT CONTROL WHEREAS, the adoption of a local erosion and sediment control program is authorized by the provisions of Article 4, Chapter 5, Title 10.1 of the 1950 Code of Virginia, as amended. WHEREAS, the first reading of this ordinance was held on May 10, 1994; the second reading and public hearing was held on May 24, 1994; and NOW THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the provisions of Chapter 8, Erosion and Sediment Control, of the Roanoke County Code are hereby repealed in their entirety. 2. That a new Chapter 8.1, Erosion and Sediment Control, be adopted to read and provide as follows: CHAPTER 8.1 EROSION AND SEDIMENT CONTROL Section 8.1-1 TITLE AND PURPOSE. This ordinance shall be known as the "Erosion and Sediment Control Ordinance of the County of Roanoke." The purpose of this chapter is to conserve the land, water, air and other natural resources of the County of Roanoke by establishing requirements for the control of erosion and sedimentation, and by establishing procedures whereby these requirements shall be administered and enforced. Section 8.1-2 APPLICABILITY OF CHAPTER IN TOWN OF VINTON The provisions of this chapter shall be applicable within the corporate limits of the Town of Vinton. Administrative 1 procedures and review fees may be established to accommodate the review of plans for development located within the town. Section 8.1-3 DEFINITIONS: As used in the ordinance, unless the context requires a different meaning: "Agreement in lieu of a plan" means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in the construction of a single-family residence; this contract may be executed by the plan-approving authority in lieu of a formal site plan. "Applicant" means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. "Board" means the Virginia Soil and Water Conservation Board. "Clearing" means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. "Conservation Plan," "Erosion and Sediment Control Plan" or "Plan" means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. "County" means the County of Roanoke. "Denuded" means a term applied to land that has been physically disturbed and no longer supports vegetative cover. "Department" means the Department of Conservation and Recreation. "Development" means a tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three or more residential dwelling units. "Director" means the Director of Engineering & Inspections. 2 "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. "Excavating' means any digging, scooping or other methods of removing earth materials. "Filling" means any depositing or stockpiling of earth materials. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. "Land-Disturbing Activity" means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: 1. Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 3 7. Tilling, planting, or harvesting of agricultural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 8. Repair or rebuilding of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of a railroad company; 9. Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2 (Section 10.1-604 et. seq.) of Chapter 6 of the Code of Virginia, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 10. Disturbed land areas for commercial or non- commercial uses of less than 10,000 square feet in size; 11. Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; 12. Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. "Land disturbing permit" means of Roanoke for the clearing, transporting of land or for any purpose set forth herein. a permit issued by the County filling, excavating, grading, combination thereof or for any "Local Erosion and Sediment Control Program" or "program" means an outline of the various methods employed by the County of Roanoke to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. 4 "Owner" means the owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. "Permittee" means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. "Person" means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision of the commonwealth, any interstate body, or any other legal entity. "Plan-approving authority" means the Department of Engineering & Inspections responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. "Post-development" refers to conditions that may be reasonably expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. "Pre-development" refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. "Town" means the incorporated Town of Vinton. 5 "Transporting" means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Section 8.1-4 ADMINISTRATION OF CHAPTER IN CONJUNCTION WITH SUBDIVISION AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the county's subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Virginia, the County of Roanoke hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the Virginia Soil and Water Conservation Board and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion and Sediment Control Regulations" and the Virginia Erosion and Sediment Control Handbook, as amended from time to time. B. The County of Roanoke hereby designates the Director of Engineering & Inspections as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for public inspection at the office of the Department of Engineering and Inspections. Section 8.1-6. REGULATED LAND-DISTURBING ACTIVITIES; SUB-MISSION AND APPROVAL OF PLANS; CONTENTS OF PLANS A. Except as provided herein, no person SHALL engage in any land-disturbing activity until he has submitted to the 6 Department of Engineering & Inspections for the County of Roanoke an erosion and sediment control plan for the land-disturbing activity and such plan has been approved by the plan approving authority. Where the land-disturbing activity results from the construction of a single-family residence, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. B. The standards contained with The "Virginia Erosion and Sediment Control Regulations," and The Virgiinia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this ordinance and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. C. The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan- approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. D. An approved plan may be changed by the plan approving authority when: 1. The inspection reveals that the plan is inadequate to satisfy applicable regulations; or 7 2. The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan approving authority and the person responsible for carrying out the plans. E. In order to prevent further erosion, the County of Roanoke may require approval of a conservation plan for any land identified in the local program as an erosion impact area. F. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. 1. Construction, installation and maintenance of electric and telephone utility lines; and 2. Construction of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of the railroad company. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the Roanoke County erosion and sediment control program, pursuant to Code of Virginia, Section 10.1-563 D. G. State agency projects are exempt from the provisions of this ordinance, pursuant to Section 10.1-564 of the Code of Virginia. Section 8.1-7. PERMITS; FEES; BONDING; ETC.: A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land- disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SHALL engage in any land-disturbing activity until he has acquired a land-disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. C. Fees: An applicant submitting a plan pursuant to this 8 article shall pay a filing of One Hundred ($100.00) Dollars based on disturbed area, plus One Hundred ($100.00) Dollars for each acre or a portion thereof, not to exceed One Thousand ($1,000.00) Dollars to cover the administrative expense of review and inspection. D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Engineering & Inspections, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. Within sixty (60) days of adequate stabilization, as determined by the Director of Engineering & Inspections, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of permits and are not intended to otherwise affect the requirements for such permits. Section 8.1-8. MONITORING, REPORTS, AND INSPECTIONS A. The County of Roanoke may require the person responsible for carrying out the plan to monitor and maintain the land-disturbing activity. The person responsible for carrying out the plan will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. B. The Department of Engineering & Inspections shall periodically inspect the land-disturbing activity as required under the state program to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. The owner, permittee, or person responsible for carrying out the plan shall be given notice of the inspection. 9 If the Director of Engineering & Inspections determines that there is a failure to comply with the plan or if plan is determined to be inadequate, notice shall be served upon the permittee or person responsible for carrying out the plan by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land-disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee or person responsible for carrying out the plan shall be deemed to be in violation of this ordinance and, upon conviction, shall be subject to the penalties provided by this ordinance. C. Upon determination of a violation of this ordinance, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. If land-disturbing activities have commenced without an approved plan, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all of the land-disturbing activities be stopped until an approved plan or any required permits are obtained. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has ben issued a notice to comply as specified in this ordinance. Otherwise, such an order may be issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court of the County of Roanoke. If the alleged violator has not obtained an approved plan 10 or any required permits within seven days from the date of service of the order, the Director of Engineering & Inspections may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to .the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Engineering & Inspections may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Engineering & Inspections from taking any other action authorized by this ordinance. Section 8.1-9. PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.1-6 shall be $1,000/day. b) Vegetative Measures - failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation/day. c) Structural Measures - failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation/day. d) Watercourse Measures - failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation/day. e) Underground Utility Measures - failure to 11 comply with item 16(a) and/or (c) shall be $100/violation/day. f) Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Engineering & Inspections may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this ordinance may be liable to the County of Roanoke in a civil action for damages. E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, 12 the County of Roanoke may provide for the payment of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penalty which could be imposed under Subsection B or E. G. The County's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. Section 8.1-10. APPEALS AND JUDICIAL REVIEW Any applicant under the provision of this ordinance who is aggrieved by any action of the County of Roanoke or its agent in disapproving plans submitted pursuant to this ordinance shall have the right to apply for and receive a review of such action by the Roanoke County Board of Supervisors. In reviewing the agent's actions, the Board of Supervisors shall consider evidence and opinions presented by the aggrieved applicant and agent. After considering the evidence and opinions, the Board of Supervisors decision shall be final, subject only to review by the Circuit Court of the County of Roanoke. Any applicant who seeks an appeal hearing before the Board of Supervisors shall be heard at the next regularly scheduled Board of Supervisors public hearing provided that the Board of Supervisors and other involved parties have at least 30 days prior notice. Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8-1.11 CIVIL VIOLATIONS, SUMMONS, GENERALLY. A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons 13 notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return. receipt requested mail, of the infraction. The Roanoke County Sheriff's Office may also deliver the summons. The summons shall contain the following information: 1. The name and address of the person charged. 2. The nature of the violation and ordinance provision(s) being violated. 3. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. 5. The manner, location, and time that the civil penalty may be paid to the County. 6. The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person charged in the manner prescribed by law. -The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia. In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a 14 f criminal conviction for any purpose. E. The remedies provided for in this section are cumulative, and are not exclusive and, except as provided above, shall be in addition to any other remedies by law. F. The owner or permittee may pay the civil penalty to the Treasurer prior to the trial date, provided he also pays necessary court costs in addition to the civil penalty. G. Within the time period prescribed in C., above, the owner or permittee, may contest the violation by presenting it to the Director, who shall certify the contest in writing, on an appropriate form, to the General District Court. H. Failure to pay the civil. penalty, or to contest the violation, within the time period prescribed in C., above, shall result in the immediate issuance of a stop work order and the revocation of the permit, if any. 3. That the effective date of this ordinance shall be May 25, 1994. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors 15 cc: File Circuit Court G. O. Clemens, Judge, Kenneth E. Trabue, Judge Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Peggy H. Gray, Clerk Michael Lazzuri, Court Services Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff Don C. Myers, Assistant County Administrator John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith „ Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment 16 ACTION # ITEM NUMBER °' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Second reading of Ordinance amending the Erosion and Sediment Control Ordinance by repeal of same and by adopting and re-enacting a new Erosion and Sediment Control Ordinance COUNTY ADMINISTRATOR'S COMMENTS: ,!~ ,~, EXECUTIVE SiJNIlKARY Staff is requesting the Board of Supervisors to repeal the existing Erosion and Sediment Ordinance and adopt the new Erosion and Sediment Control Ordinance with an effective date of May 25, 1994. SUMMARY OF INFORMATION The Virginia Erosion and Sediment Control Law established in Section 10.1-563 of the Code of Virginia as amended provides the authority and administrative guidelines for the Virginia Erosion and Sediment Control Program. Roanoke County is authorized sediment control program as long State program. to administer a local erosion and as it remains consistent with the Even though there has been minor amendments to the State Code over the past several years, the state has viewed our ordinance as being consistent with state law. On July 1, 1993, the Virginia General Assembly enacted several amendments to the Code of Virginia, relating to Erosion and Sediment Control, which the staff feels are substantial enough to require the need to amend our ordinance. The proposed changes are only the minimum regulations published by the State. .~{~ " The major changes to this proposed ordinance are as follows: 1. Section 8.1-6 (A) ---- Single family residential construction is not exempt from erosion and sediment control regulations. 2. Section 8.1-9(B) ---- Civil Penalties - The proposed ordinance allows civil action to be taken by localities for violations. The previous ordinance required criminal action to be taken against violators. The Circuit Court Judges in Roanoke County have commented both to the Commonwealth Attorney's Office and to the Roanoke County Attorney's Office that they were very reluctant to charge erosion and sediment control violators with criminal records. This ordinance has been reviewed by a subcommittee of the Roanoke Valley Home Builders and was presented to the Home Builders at our April quarterly meeting. All plans that are presently being submitted to Roanoke County are required to meet the Virginia Erosion and Sediment Control's minimum standards, therefore the implementation of this ordinance should have no effect on any plans that are currently being reviewed. County staff has rewritten the text in order to improve the organization of the ordinance. As instructed by the Board of Supervisors, I have mailed copies of the proposed ordinance to area (grading and general) contractors. The first reading of the proposed ordinance was held on May 10, 1994; and second reading is scheduled for May 24, 1994. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors approve the second reading and adopt the attached ordinance. MITTED BY: i ~r-~--` rnold Covey, Direc or of Engineering & I spections APPRO~ED BY: ~ ,' Elmer C. Hodge County Administrator 2 ~~~ --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by• No Yes Abs Denied ( ) Received ( ) Referred To pc: Paul Mahoney, County Attorney Eddy Johnson Kohinke Minnix Nickens 3 .~~ l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE REPEALING CHAPTER 8, EROSION AND SEDIMENT CONTROL, OF THE ROANOKE COUNTY CODE AND ADOPTING A NEW CHAPTER 8.1, EROSION AND SEDIMENT CONTROL WHEREAS, the adoption of a local erosion and sediment control program is authorized by the provisions of Article 4, Chapter 5, Title 10.1 of the 1950 Code of Virginia, as amended. WHEREAS, the first reading of this ordinance was held on May 10, 1994; the second reading and public hearing was held on May 24, 1994; and NOW THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the provisions of Chapter 8, Erosion and Sediment Control, of the Roanoke County Code are hereby repealed in their entirety. 2. That a new Chapter 8.1, Erosion and Sediment Control, be adopted to read and provide as follows: CHAPTER 8.1 EROSION AND SEDIMENT CONTROL Section 8.1-1 TITLE AND PURPOSE. This ordinance shall be known as the "Erosion and Sediment Control Ordinance of the County of Roanoke." The purpose of this chapter is to conserve the land, water, air and other natural resources of the County of Roanoke by establishing requirements for the control of erosion and sedimentation, and by establishing procedures whereby these requirements shall be administered and enforced. Section 8.1-2 APPLICABILITY OF CHAPTER IN TOWN OF VINTON The provisions of this chapter shall be applicable within the corporate limits of the Town of Vinton. Administrative 1 ~1 procedures and review fees may be established to accommodate the review of plans for development located within the town. Section 8.1-3 DEFINITIONS: As used in the ordinance, unless the context requires a different meaning: "Agreement in lieu of a plan" means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in the construction of a single-family residence; this contract may be executed by the plan-approving authority in lieu of a formal site plan. "Applicant" means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. "Board" means the Virginia Soil and Water Conservation Board. "Clearing" means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. "Conservation Plan," "Erosion and Sediment Control Plan" or "Plan" means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. "County" means the County of Roanoke. "Denuded" means a term applied to land that has been physically disturbed and no longer supports vegetative cover. "Department" means the Department of Conservation and Recreation. "Development" means a tract of land developed or to be developed as a single unit, under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three or more residential dwelling units. "Director" means the Director of Engineering & Inspections. 2 .~ 1 "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. "Excavating" means any digging, scooping or other methods of removing earth materials. "Filling" means any depositing or stockpiling of earth materials. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. "Land-Disturbing Activity" means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: 1. Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 3 s~ 7. Tilling, planting, or harvesting of agricultural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 8. Repair or rebuilding of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of a railroad company; 9. Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2 (Section 10.1-604 et. seq.) of Chapter 6 of the Code of Virginia, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 10. Disturbed land areas for commercial or non- commercial uses of less than 10,000 square feet in size; 11. Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; 4 ~~ 12. Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. "Land disturbing permit" means a permit issued by the County of Roanoke for the clearing, filling, excavating, grading, transporting of land or for any combination thereof or for any purpose set forth herein. "Local Erosion and Sediment Control Program" or "program" means an outline of the various methods employed by the County of Roanoke to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. "Owner" means the owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. "Permittee" means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. "Person" means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision of the commonwealth, any interstate body, or any other legal entity. "Plan-approving authority" means the Department of Engineering & Inspections responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. "Post-development" refers to conditions that may be reasonably expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. "Pre-development" refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing 5 A conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. "Town" means the incorporated Town of Vinton. "Transporting" means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Section 8.1-4 ADMINISTRATION OF CHAPTER IN CONJUNCTION WITH SUBDIVISION AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the county's subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Virginia, the County of Roanoke hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the Virginia Soil and Water Conservation Board and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual~~ for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural 6 resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion end Sediment Control Regulations" and the Virginia Erosion and Sediment Control Handbook, as amended from time to time. B. The County of Roanoke hereby designates the Director of Engineering & Inspections as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for public inspection at the office of the Department of Engineering and Inspections. Section 8.1-6. REGULATED LAND-DISTURBING ACTIVITIES; SUB-MISSION AND APPROVAL OF PLANS; CONTENTS OF PLANS A. Except as provided herein, no person SHALL engage in any land-disturbing activity until he has submitted to the Department of Engineering & Inspections for the County of Roanoke an erosion and sediment control plan for the land-disturbing activity and such plan has been approved by the plan approving authority. Where the land-disturbing activity results from the construction of a single-family residence, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. B. The standards contained with The "Virginia Erosion and Sediment Control Regulations," and The Virginia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this ordinance and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. C. The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for 7 ~~' I carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan- approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. D. An approved plan may be changed by the plan approving authority when: 1. The inspection reveals that the plan is inadequate to satisfy applicable regulations; or 2. The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan approving authority and the person responsible for carrying out the plans. E. In order to prevent further erosion, the County of Roanoke may require approval of a conservation plan for any land identified in the local program as an erosion impact area. F. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. 1. Construction, installation and maintenance of electric and telephone utility lines; and 2. Construction of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of the railroad company. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the Roanoke County erosion and sediment control program, pursuant to Code of Virginia, Section 10.1-563 D. 8 ~~~ G. State agency projects are exempt from the provisions of this ordinance, pursuant to Section 10.1-564 of the Code of Virginia. Section 8.1-7. PERMITS; FEES; BONDING; ETC.: A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land- disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SHALL engage in any land-disturbing activity until he has acquired a land-disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. C. Fees: An applicant submitting a plan pursuant to this article shall pay a filing of One Hundred ($100.00) Dollars based on disturbed area, plus One Hundred ($100.00) Dollars for each acre or a portion thereof, not to exceed One Thousand ($1,000.00) Dollars to cover the administrative expense of review and inspection. D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Engineering & Inspections, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. Within sixty (60) days of adequate stabilization, as determined by the Director of Engineering & Inspections, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of permits and are not intended to otherwise affect the requirements for such permits. 9 r Section 8.1-8. MONITORING, REPORTS, AND IN3PECTIONB A. The County of Roanoke may require the person responsible for carrying out the plan to monitor and maintain the land-disturbing activity. The person responsible for carrying out the plan will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. B. The Department of Engineering & Inspections shall periodically inspect the land-disturbing activity as required under the state program to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. The owner, permittee, or person responsible for carrying out the plan shall be given notice of the inspection. If the Director of Engineering & Inspections determines that there is a failure to comply with the plan or if plan is determined to be inadequate, notice shall be served upon the permittee or person responsible for carrying out the plan by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land-disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee or person responsible for carrying out the plan shall be deemed to be in violation of this ordinance and, upon conviction, shall be subject to the penalties provided by this ordinance. C. Upon determination of a violation of this ordinance, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. If land-disturbing activities have commenced without an approved plan, the Director of Engineering & Inspections may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all of the land-disturbing activities be 10 -~_ , stopped until an approved plan or any required permits are obtained. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has ben issued a notice to comply as specified in this ordinance. Otherwise, such an order may be issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court of the County of Roanoke. If the alleged violator has not obtained an approved plan or any required permits within seven days from the date of service of the order, the Director of Engineering & Inspections may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Engineering & Inspections may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Engineering & Inspections from taking any other action authorized by this ordinance. Section 8.1-9. PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the 11 ~~ schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.1-6 shall be $1,000/day. b) Vegetative Measures - failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation/day. c) Structural Measures - failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation/day. d) Watercourse Measures - failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation/day. e) Underground Utility Measures - failure to comply with item 16(a) and/or (c) shall be $100/violation/day. f) Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Engineering & Inspections may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this 12 _~ ordinance may be liable to the County of Roanoke in a civil action for damages. E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, the County of Roanoke may provide for the payment of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penalty which could be imposed under Subsection B or E. G. The County's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. Section 8.1-10. APPEALS AND JUDICIAL REVIEW Any applicant under the provision of this ordinance who is aggrieved by any action of the County of Roanoke or its agent in disapproving plans submitted pursuant to this ordinance shall have the right to apply for and receive a review of such action by the Roanoke County Board of Supervisors. In reviewing the agent's actions, the Board of Supervisors shall consider evidence and opinions presented by the aggrieved applicant and agent. After considering the evidence and opinions, the Board of Supervisors decision shall be final, subject only to review by the Circuit Court of the County of Roanoke. Any applicant who seeks an appeal hearing before the Board of Supervisors shall be heard at the next regularly 13 scheduled Board of Supervisors public hearing provided that the Board of Supervisors and other involved parties have at least 30 days prior notice. Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8-1.11 CIVIL VIOLATIONS, SUMMONS, GENERALLY. A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return receipt requested mail, of the infraction. The Roanoke County Sheriff's Office may also deliver the summons. The summons shall contain the following information: 1. The name and address of the person charged. 2. The nature of the violation and ordinance provision(s) being violated. 3. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. 5. The manner, location, and time that the civil penalty may be paid to the County. 6. The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the 14 :~-- r Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person charged in the manner prescribed by law. The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia. In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a criminal conviction for any purpose. E. The remedies provided for in this section are cumulative, and are not exclusive and, except as provided above, shall be in addition to any other remedies by law. F. The owner or permittee may pay the civil penalty to the Treasurer prior to the trial date, provided he also pays necessary court costs in addition to the civil penalty. G. Within the time period prescribed in C. , above, the owner or permittee, may contest the violation by presenting it to the Director, who shall certify the contest in writing, on an appropriate form, to the General District Court. H. Failure to pay the civil penalty, or to contest the violation, within the time period prescribed in C., above, shall result in the immediate issuance of a stop work order and the revocation of the permit, if any. 3. That the effective date of this ordinance shall be May 25, 1994. CADFJE&S.ORD 15 ,~ ~.~ ~..-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 24, 1994 ORDINANCE 52494-4 DECLARING A PARCEL OF REAL ESTATE IDENTIFIED A3 TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND KNOWN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DIS- TRICT TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on May 10, 1994; and a second reading was held on May 24, 1994, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 27.10-3-10; and 3. That an offer having been received for said property, the offer of James C. and Sarah W. Hollett to purchase this property for #100.00 is hereby accepted,'r^, ^^~'^'' ; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to accept the order and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager Paul M. Mahoney, County Attorney John W. 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ITEM NO. r Ir'~ ~/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND KNOWN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff is requesting that the Board declare a parcel of real estate located on Memory Lane in the Hollins Magisterial District and identified as Tax Map No. 27.10-3-10 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. FISCAL IMPACTS• The proceeds from the sale of this surplus property shall be paid into the capital projects fund. STAFF RECOMMENDATION: Staff recommends that the Board declare Tax Map No. 27.10-3-10 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property. Respectfully submitted, (~ Jo n D. Willey operty Manager Approved by, y~~~/ ' ~ ~ / ~, , ~ ~~~~--w; Elmer C. Hodge County Administrator 1 Action Approved ( ) Denied ( ) Received ( ) Referred to c:\wp51\agenda\realest\tinker.kno Motion by vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 24, 1994 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND KNOWN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on May 10, 1994; and a second reading was held on May 24, 1994, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 27.10-3-10; and 3. That an offer having been received for said property, the offer of property for accepted/rejected; and to purchase this is hereby 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51 \agenda\realesr\tinker. ord ~ ~ n.t ~` - ~ ~ ~~ ~ ~ 3 Tlo~ ~• ` \ ~~ ~ / 269pc `` \\~ ~~ 1r ~ 4 ~pc _ \• c ~21 ~~.. 6 p~ s r ~~ e ' ~ ~ so R' A ~.~5.. ?.~ ~ / R• 8 ~ so R~ ~ 23 ~ as , B~ ~ 2a 2 ~` n a~ "s 9O Q R~ s° 5 + J ~g.5• a \8 i~ 2.4 ~s/9 ~ ~ J 1 ~~° ~ e ~ 9 ~~ ion ~ ~ \6 ~~ ~ ~ ::` ,~~ a s: • N S \ ~~o ~ - ~ 9 5. \~ ~ ~ ~~ Rt. 8 5 p 4c q 9 R~~2 ~ r, ad a ~ l~ ~ ~~6~ ~1 N \a ~ ° 3' \2 9 a o• ~_~ ,p ~ a a ~ 1, s 9 ~T3 y8 M Aw „\2 ~ a 6 ~ ~ ~g ~ • ~~0 ~ ti st c f6 \\ \ • r3 \• 0 ~ °a4~ ~ ~ h 90 \ r ~ ~ ~~ r ~ S y r ~ 134. ~ o y ~ ~ '( ry \Q c b ! 4 / y a • ~ ~ :.41 yl ~~ ~ s 9 0 ~ ~ ~ ~+s ,a 8 A I • y A ~' ~e P a. y ~ asts~ ~ m ~ 4 A 6 -- ~ IQs •~ g ~ I 8 Cy O q 3 ~~, ~ 8 ~, y d ~ •y ~ w ~ 4 ~~~ Qns ~ ~ Z "~ ~~ 2r ~ o b A L S >ss. ~ r O ~~~ • ~ ~ O• ~2 Ab = r~i ee Y ti ~ r ~ °? 1,~ ~ ~ ti ~ ~ ti 34~ In. a ti a t ` J~ IeB 2~ ~ 4 S ~ ~sY9 $ e '~ \9 q Z ~ ~ ' ~ oC $ ~, ~ k 2 N NA ~~ zos.se y =6 ~ 4 a~ N .r ACTION NUMBER ITEM NUMBER ~ -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals The five-year term of James C. Harrison, IV, representing the Cave Spring Magisterial District will expire June 30, 1994. ?. Fifth Planning District Commission The three-year term of Charles Steve Garrett, Citizen Representative will expire June 30, 1994. Mr. Garrett has indicated his willingness to serve. 3. Hiahwav and Transportation Safety Commission Four-year term of William G. Rosebro, Medical Representative, will expire June 30, 1994. Mr. Rosebro has advised that he does not wish to serve another term. 4. Parks and Recreation Advisory Commission Three-year term of Roger L. Falls, Vinton Magisterial District will expire June 30, 1994. 5. Virainia Western Community College Board Four-year term of Monty Plymale will expire June 30, 1994. Mr. Plymale has served two consecutive terms and is not eligible for reappointment. Supervisor Johnson has withdrawn his nomination of Mrs. F. P. Bullington and is nominating J. Richard Cranwell. Mr. Kohinke has nominated Richard L. Jones to serve on the Board. Both nominees have sent resumes to the Board of Supervisors. ,~~-5 SUBMITTED BY: `- .mod . C~cc~j/ Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator --------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ;~' _~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 RESOLUTION 52494-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 24, 1994 designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes for April 5, 1994, April 12, 1994, and April 15, 1994. 2. Request for Approval of Raffle Permit from the Blue Ridge Adoption Group (BRAG). 3. Write-Off of Utility Bad Debts. 4. Confirmation of Committee Appointments to Highway and Transportation Safety Commission, and Parks & Recreation Advisory Commission. 5. Resolution Requesting Senator Charles Robb to Co- sponsor S. 993 in the Senate of the United States to Demonstrate his Concern about Unfunded Mandates. 6. Request for Appropriation to School Grants Fund from Virginia Commission for the Arts. 7. Donation of Right-of-Way Easements in Connection with the Camney Lane Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Hol Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Diane D. Hyatt, Director, Finance Dr. Bayes Wilson, Superintendent, Roanoke County Schools T ~ April 5, 1994 169 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S.W. Roanoke, Virginia 24018 April 5, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from March 22, 1994 for the purpose of budget work sessions. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 6:10 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Community Relations IN RE: REQIIESTS TO P08TPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS - April 5,1994 171 Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 4594-1 URGING THE BLIIE RIDGE PARKWAY TO REOPEN AB 8O0N AS PO88IBLE WHEREAS, the Blue Ridge Parkway extends for 26 miles through Roanoke County and the Roanoke Valley; and WHEREAS, the Blue Ridge Parkway estimates 3.2 million visits through the Roanoke Valley annually contributes an estimated $90 million to the Valley's economy; and WHEREAS, the winter storm of February 1994 effectively blocked the Blue Ridge Parkway causing the closing of a 14.6 mile section between U.S. Route 220 (mile post 121.4) and the Blue Ridge Parkway access at Adney Gap (mile post 136); and WHEREAS, the Blue Ridge Parkway has indicated that cleanup will delay public use and access until late April 1994 because of manpower and budget constraints. THEREFORE, BE IT RESOLVED, THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, does urge the Blue Ridge Parkway to mobilize local and regional resources to quickly reopen the Blue Ridge Parkway to the traveling public. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None - April 5, 1994 173 the Board of Supervisors. The budget presentation was made by Mr. Thomas and School Superintendent Bayes Wilson. Mr. Thomas introduced the members of the School Board budget committee who worked on the non-salary portion of their budget. He advised that 89; of the budget is salary related. Funding for ten new positions and a three percent salary increase was included. Mr. Thomas advised that the budget includes $1.6 million more that the $2.5 million that the County has already allocated. He also asked for approval for apply for $500,000 funding from the Virginia Public School Authority for capital needs at various schools. Dr. Wilson reported that the State had adopted legislation requiring free text books for all students. They ~aill provide $300,000 to local governments t~ purchase the books, but Roanoke County will still have to spend an additional $300,000. Dr. Wilson also advised that the state money is primarily going to poor and inner city school systems. Chairman Eddy requested that County Attorney Paul Mahoney add to the proposed legislative program a request to improve school disparity. Following discussion, the Board of Supervisors requested more details on individual budget requests before they made a decision on whether to approve any additional funds for the School Board budget. Dr. Wilson asked for a Work Session on April 5, 1994 - 175 the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOURNMENT At 10:06 p.m., Chairman Eddy declared the meeting adjourned. April 12,1994 .- 77 __ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 12, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of April, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens (Arrived 3:07 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Father Kenneth Stofft, Our Lady of Nazareth Catholic Church. The Pledge of Allegiance April 12,1994 Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 41294-1 OF APPRECIATION TO HAROLD W. RICHARDSON FOR HIS SERVICE TO THE COIINTY OF ROANOKE WHEREAS, Harold W. Richardson has served as a member of the Board of Equalization since January 1, 1991; and WHEREAS, Mr. Richardson also served on the Board of Zoning Appeals from June 1988 through June 1993; and WHEREAS, from 1988 through 1990, Mr. Richardson served on the Roanoke County Landfill Citizens Advisory Committee (LCAC), a committee that dealt with the siting of a landfill and establishing rules and regulations for its operation; and WHEREAS, the LCAC was the recipient of state and national awards for encouraging citizen involvement in this emotional and controversial issue, serving as a model for future landfill sitings; and WHEREAS, Mr. Richardson devoted many hours of dedicated service to the citizens of Roanoke County through his membership on these committees and his service as vice chair of the Board of Zoning Appeals and Landfill Citizens Advisory Committee. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby express its sincere appreciation and the appreciation of the citizens of - April 12,1994 , R Director. IN RE: NEW BIIBINE88 1. Revuest for Ao~roval of Lease Purchase of Energy Manacement Program for the County schools. (Homer Duff School Director of Facilities a d operationsf Mr. Duff reported that in May 1993 the County entered into a contract with Johnson Controls to install energy management equipment in twenty-three school buildings and ten County buildings. The County schools are requesting that the equipment be installed in fifteen additional school buildings at a cost of $1,128,659. Mr. Duff advised that Johnson Control guarantees energy savings on each building which will offset the cost of the payments. School Board Chairman Frank Thomas advised that these schools were not included in the original contract because there was construction going on and they wanted to wait until the construction was complete. School Superintendent Bayes Wilson advised that the schools asked County Attorney Paul Mahoney and Procurement Director Elaine Carver to review the proposed contract to address any legality questions, and both said they saw no legal problems. Kurt Johnson of Johnson Controls was present and described how they arrived at the energy savings figures. April 12,1994 , Q motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Request for Aonroval to Remove the Cao on the Sheriff's Subfund. (Sheriff Gerald Holt) A-41294-3 Sheriff Holt reported that on April 27, 1993, the Board of Supervisors approved the establishment of a Sheriff's subfund for the reallocation of fees collected up to a cap of $40,000 annually. He requested that the cap be removed and all funds be placed in the subfund for maintenance and support of prisoners. In response to a request from Board members, Sheriff Holt advised that he would prepare an annual report each year on how this money was spent. Supervisor Nickens moved to approve the request to remove the cap. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None s Designation of Agent for the County of Roanoke to Obtain Federal and State Financial Assistance or Damages During the February 8 12. 1994 Ice Storm. Elmer C. Hodge, County Administrator) A-41294-4 There was no discussion. Supervisor Nickens moved to April 12,1994 for a total of $22,000. Staff is recommending that the funds be loaned to the project from the southwest County parks and recreation bond projects, specifically Garst Mill Park improvements. Supervisor Nickens suggested that the funds be taken from the Capital Reserve Fund instead of the bond project money. Supervisor Johnson moved to approve the transfer of $22,000 from the Capital Fund for the project. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: FIRST READING OF ORDINANCES i. Ordinance Enacting Sections 12 40 to 12 43 of Article iI. Count 'vehicle License of Cha ter 12 Motor vehicles and Traffic of the Roanoke Count Code to Provide Authorization for Re ional Enforcement of Vehicle Decal ordinances. Jose h Obenshain Sr. Assistant Count Attorne Mr. Obenshain advised that this ordinance will permit the County~s participation in a joint enforcement program of decal violations for the County of Roanoke, the City of Roanoke, the City of Salem and the Town of Vinton. The proposed effective date of the agreement between the localities is June 1, 1994 and enforcement will begin on June 15, 1994. April 12,1994 , ~~ Identified as tau Mao No. 36.12-1-23 and Located on North Lake Drive (Block 3M. Section 10. North Lakes Subdivision) in the Catawba Magisterial District to be Surplus and Acceptinc/Rejec_q an Offer for the Sale of Same. (John D. Wil ey, Pro ert Mana er Mr. Willey advised that he has received an offer for this piece of property. There is one other individual who may also make an offer. Supervisor Nickens asked that a legal notice about the surplus property be placed in the three Roanoke Valley newspapers. He moved to approve the first reading and set the second reading for April 26, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance Amendinc and Reenactinc Sections of ticle II Do s Cats and Other Animals of Chanter 5, Animals and Fowl of the Roanoke C unto _ Code to Recuire Licensure of Cats. to Provide Standards for the Humane Treatment of Animals to L mit the Number of cats oer Dwellinc unit, to Provide for a Three Year License Tau for Doc a d - APriI 12, 1994 , p9 a AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: Supervisor Nickens ORDINANCE 41294-7 AMENDING AND REENACTING BECTIONB OF ARTICLE II, DOGE, CATS AND OTHER ANIMALS, OF CHAPTER 5, ANIMALS AND FOWL OF THE ROANORE COIINTY CODE TO REQIIIRE LICENSIIRE OF CATS, TO PROVIDE STANDARDS FOR THE HIIMANE TREATMENT OF ANIMALS, TO LIMIT THE NIIMBER OF CATS PER DWELLING IINIT, TO PROVIDE FOR A THREE YEAR LICENSE TA7C FOR DOGS AND CATS, TO INCREASE THE BOARD FEE FOR IMPOIINDED ANIMALS AND TO DEFINE CERTAIN ACTS COMMITTED BY ANIMALS AS NIIISANCES AND PRESCRIBING PENALTIEB THEREFORE. WHEREAS, Article 4 of Chapter 27.4 of Title 3.1 of the Code of Virginia, 1950, as amended, authorizes local governing bodies to adopt local ordinances providing for the licensing of cats; and WHEREAS, neighboring jurisdictions to the County of Roanoke have recently amended their animal control ordinances to re4uire the licensing of cats; and WHEREAS, the first reading of this ordinance was held on March 8, 1994; a public hearing on March 22, 1994; and the second reading on April 12, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article II. Doas. Cats and Other An~m ~~ of Chapter 5, ANIMALS AND FOWL of the Roanoke County Code be amended and reenacted as follows: DIVISION 1. GENERALLY sec. 5-21. Definitions. = April 12,1994 ~ -~ :.~:h~i :::. ..:.. :... .... :............... ;:.;::..,k n :.: .;; .:. ~:.:.::.::: . Owner: Any person having a right of property in a dog Cam;#':~8s' ;.;,,,,,~;;;,~.,,;,,,,. and an y person who keeps or harbors a ::.:,,.~:.::;><:,.::: dog ~t~~ or has the dog aN~~ in his care or who acts as its ..; :,,~.;;.:N;:, custodian, and any person w o permits a dog Ga to remain on or about any premises occupied by him. sec. 5-22. violations of article. Unless otherwise specifically provided, a violation of any provision of this article shall constitute a Class 4 misd .:. ........ ,:.:::.. »:~:........ t~.ors.~.:;:.;>~~..:.:.:,::.,:h~'ti~~:::::::...;. >: .... , ....#:::::<:...; ..:«<.:. . w... x.. xn:. rx::.v~ •.vmix+3.i::»x':ii::•iiiiiiY:iiiiiii:4iiii//lH$)4:4)Ki{4$R'~G~G .,:,i ...::,,.::k::...:::srnr..n..:a~.:n~~..;::.:~;..::.:,.;::F.:r..i~;.~:: .::..:;..ice:<.>: ..: ................ ..... :.:: ::;~ ~ ..x :++~v+++%.4%.4Vi%I.lf ! iYliri:iYn'viiii: ec. 5-23. Dogs a~+~~~~"'~"t%~~ deemed personal property; rights relating thereto. a All dogs ~~ in this county shall be deemed personal property and may be the subject of larceny and malicious or unlawful trespass, and the owners thereof may maintain any action for the killing of any such dogs ' ~~'~, or in' thereto, or unlawful detention or use thereof, as in the case of other personal property. The owner of any dog i which is injured or killed contrary to the provisions of this article by April 12, 1994 :;.: f iowr'.'::::{ii':~i::v:: r:;::<.; ~:it:;ii;::.::::v:::t:oi ::::::::::. .. :. ......................llc:~n~ .:,.,.:.: .:::..:::::::..:.. :::: .. ~:~ .::.:rfY,M":::vriiri:::4;:.i:i:•;?::;i:L::}: iiiTi:Y. ..~ 11,~,.~~II~ ~•': ~:. ~:::. •:~: r::::::~rr.:.i;,i .... 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'.iiihi xry r r ~f~t cx~` ~nlc~. ate ~::>`~:.~~. ~~ ~~ .•rr~rpl JGi +:r.rwrxH'lN'll.4G.4F. q:r:I iYfga:Jrffir.%% f vri:.•rn f.•: iYYiriiYriiii .: .:. , n n n:: r s,:: n: x i r i a' G i i!: : ;' a ii i %,u ./i %r i i k i'+'.:nrrnrrr.?~~::aru.:.: rr+~•ii: rrriaxnx ..... . sec. 5-26. Nuisance prohibited. Nese~e~ April 12,1994 195 be the duty of the animal control officer or other officer to furnish the owner with a written receipt for such payment, in a form and manner approved by the board of supervisors. Such officer shall keep a carbon copy of all such receipts in a bound book, which shall be turned over to the county treasurer when the book is filled and shall be subject to audit by representatives of the board of supervisors whenever requested. Any funds collected pursuant to this subsection shall be disposed of in the same manner as dog c'~'~a license taxes. No payment made under this subsection shall relieve the owner from prosecution for violating section 5-28. (d) If a dog :o confined pursuant to this section is not claimed by the owner within seven (7) days from the time notice was given to the owner or if the owner cannot be located withir. seven ( 7 ) days after confinement, such ar ;:~ ~.~.;.:.>::.::.;: ~ may be disposed of in accordance with the provisions of section 3.1- 7 9 6.9 6 of the Code o ::: ,,;~:~„,;,,:,..::::::.;: _;,. ,,,,~;...~:,:,.::,;.::.;.:.. f Virginia~ag~~f;~e~~~. (e) A pickup fee of ten dollars ($10.00) for the first offense, twenty dollars ($20.00) for the second offense, and thirty dollars ($30.00) for the third offense shall be imposed in addition to the normal board fee of ~~ dollars ~'"`~" per day when any dog is claimed by its owner or custodian. . . Soc. 5-34. Penalties. April 12,1994 197 permanently removed from the county within twenty- four (24) hours of such order. Sec 5-35. 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' "~wi...,:::~+-i~ii }::ii: :.: ffk,:,a...}:eae.:tw::v.?:::,,F:}r~~;w?.;!r:::r :~,:N~>:;;u;~:~' :.~ :F:}JY.!•1 fl jFrf,.G.'?•(4r{/.}{f•.: ;:+£•.' ;}}J:, '4: ~ .. ~%};~:,}:!S'r,•;'?;•ynR..G:: r :. . ....::.. . .:.. ~. ...... ~ 1.:. ~•. '. ):~:~ ~ •ii•Y.•• . .:?:FF/r,.•fR}X }:f . .. :.. /r:rvwaav.,::w }.~.bnaw:xadcGl~i aratitio~:ii'u/~' ;rl.~!i~~~~:{:',`~sM1,i,~i.. ~ :.. G,},.::.:..: Iai:. ~~~•. ~ .: ~. • r' -0~G~M' Y.4P:G'YRO'}+SSv.•i vk~•+y:.•y. r : ;ii$•fy?Y ?i•?::.}}'fi};.w %G?::?q; f?^:?x ?: ?..?y j:r/y+R\\9\::!Ci??.;.•r?:.../r:::r?:.?~??.Gy::???y:: ryi ~3}'f..?.;. iwyr? t?~:ff.?:r: r~ry.??G 1?Mf. y f.. :i:::.:}dU/r/nnn•.. ~fir.:,nua.a~.: ti:•»u'c(1i/1// ``""~'Z~~A Q• ~i ~ LT.ii ~e~w•~~~.s.s:~:;'~,. i ..,,,,777~~~"' +S.•>w'vw•i-04}fiYilK Wi SYN. {6:i•}::ItiG~ifiC?•w:iSw•; •• •' . ~~~;e .. ///.rr~• .:.; ~ ~y?Gyf??: •???:i}}}:'S~1rr///i ti}v,^Y.!rr ?Sy . :... .. •:n.:.... .: :•'::: .. .. ... :. . F ~ /f//N.•: ?.;~~.•w??r .4:yf..• • Kti £fiM:r ~?9~: '?/:~f,.GGy ;. :.. • ... :... . •:.:. .. •. .. a:LT3:i ~~~~ , ..rw • + 'y yr;.,v.• yigj +bw.wcum>y }r ~• ;ur..;t:SR::':.''•.;,F?•••r?Gm}:GY,r.G•??G.:u.Gyr~',:c:axarrW~~Gf:3c~bcodca}6:cwii+wnvibvroG+';is:wi: :.., .... ne6coaLdceao-rras„oww.crawrlaa .. :..... ........... ...... /AF+~w~.rooos+wfir „r::yo-} •::vvr{.:{??~•r.:x~~G•G ... . ... ... yo-. ~~yy !!~~''~~yyi.iyy~~ G•. ' •: '• ::::::::.~ ::::: n•. ..:.. :.... . r. • ..... • :::r. ... :. RF~'MC~YYAIiw::J:~ .. ..n~\: :::':' ::G:•:?b. .. ... : .. ~~•.{•:.yvi':: J' f//fJn•+.rrns~M2•'r%tiri4%f .~:: ~v• :?.: ~.::.. • . .:. i.?r. .,.,~t,';,i''. ": ~~;f:} } i:G'•m}.iSf+l.~ifr}%//• GdCC{tiL' cc ... u,.r.. y~q i mw}n ..: n}• • ..::: f/... .... . . .. a~•~•.~::~~' •:: ~ .• :. .. :•:... `.. •::.::.~.:. .??y .. :. i~dww~.}iiiaiict'swiiwri.:i.:idia.? . '• ......: ... ,. ~i'G:A::%.>:.,. ••.°.rs ao • • .. : •: ~AkEyOC+AS.Y>N}]ii)iiJ'•+4SrJ0'rr!!I~'Fi}iOS••.•. n} .•• •: }:vi+~' fJ/if//rJiG April 12, 1994 199 resident owners or custodians who reside within this county and may require information to this effect from any applicant. (b) It shall be unlawful for any person to make a false statement in order to secure a dog o`'~` license to which he is not entitled. Sec. 5-44. Tag imposed. (a) An annual license tax is hereby imposed on dogs t required to be licensed under this division in the following amounts: (1) Male dog r~ Ten dollars ($10.00) . 2) Female dog ~~~; Ten dollars ($10.00) . (3) Neutered or spayed dog {~ Five dollars ($5.00) with a veterinarian's certificate that the ""Cfff.•i:•Y?:fix.: dog .a~ ~~a~ has been neutered or spayed . (4) Kennel for up to twenty (20) dogs: Twenty-five dollars ($25.00). (5) Kennel for up to fifty (50) dogs: Thirty-five dollars ($35.00). (6) Dangerous dog, as declared by any General District Court or Circuit Court of this Commonwealth: Fifty Dollars ($50.00) (in addition to the other applicable fees herein). April 12,1994 ~ 0 (3) I f a dog shall become four (4) months of ..:.:: ,~,.:.:i:.;r.:~i: age or if a dog ~~a over four (4) months of age unlicensed by this county shall come into the possession of any person in this county between November 1 and December 31 of any year, the license tax for the succeeding calendar year shall be paid forthwith by the owner and such license s all protect the dog <r cad from the date of payment of the license tax. .. ..: iii/J ~.:w:.•iiii:•iii'ii::i:4'::•<i:•'•ii:•ii:: 4:JYiri~ri4i3:titi4iiiii: ':::.i: i?i:i~ ....:.... ~:: w ::::::::::...... ~~iiii:s' a'~ '~ :iii ~' 'i:: ~•: • ..::.l:sn xiiii:::::.~.•fix:: x~~:: r.4i::4i'/.•ii'Fi'fi:+ll:iiiX:iiii'rri~ii"f.::G: iii::'.•~ ~,Fi~' f•• lir/V /~fi /• ?~~-ice ii:~,.~..;. sec. 5-~6. Failure to pay tau when due. It shall be unlawful for the owner of any dog off; ~~ to ..i::r.~.~uw.w.~.~ fail to pay the tax imposed by this division when the same is due. Payment of such tax subsequent to a summons to appear before a court for failure to do so within the time required by this division shall not operate to relieve such owner from the penalties provided for such failure. sec. 5-47. Concealing or harboring dog ~-. u on which tau :..:.,,,,,..,.,i:¢ p not paid. It shall be unlawful for any person to conceal or arbor any dog ~~ on which the license tax imposed by this division has not been paid. April 12,.1994 2~3 suitable material two and one-half (2 1/2) inches in diameter, stamped or otherwise permanently marked, showing "Roanoke .... County, Va. Kennel Tag, ~ ~ the calendar year~''"~''~~ $~ .:: ••MLWVi.G:::J.4:•: ~.•J.{:::iro:i:lffii4JYJfli6G • ••/jH ~~ for which issued, the number of dogs and a serial number. sec. 5-49. Preservation and euhibition of license receipt. A dog zN~' license receipt shall be carefully preserved by the person to whom it is issued and exhibited promptly on request for inspection by the animal control officer or any other officer. Sec. 5-50. Taq to be worn by dog; exceptions. (a) A dog license tag shall be securely fastened to a substantial collar by the owner or custodian of the dog and worn by such dog. It shall be unlawful for the owner or custodian to permit any license3 dog four (4) months old or over to run at large at any time without a license tag. (b) The owner of a dog may remove the collar and license tag required by this section when the dog is engaged in lawful hunting; when the dog is competing in a dog show; when the dog has a skin condition which would be exacerbated by the wearing of a collar; when the dog is confined; or when the dog is under the immediate control of its owner. c :. f:,.~....;.:. Any dog .~~.: not wearing a collar bearing a license tag of the proper calendar year shall prima facie be deemed to be unlicensed, and in any proceeding under this April 12,1994 205 delivered to the dog o'~ owner, the second copy shall be retained by the treasurer and the third copy shall be delivered to animal control officer. Sec. 5-54. Disposition of unsold tags. Unsold dog T`a license tags for the preceding calendar year shall be disposed of by the county treasurer after verification by a certified public accountant employed by the board of supervisors to audit the records and accounts of the county for the fiscal year next ending. 2 • This ordinance shall be in effect from and after July 1, 1994. On amended motion of Supervisor Johnson to adopt the ordinance as drafted with the addition of paragraph 4, Sec. 5-45, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinka, Minnix, Eddy NAYS: Supervisor Nickens 2. ordinance Authorizinc the Acquisition of a Permanent Access and Environmental Clean-Q Easement from Lavton DeThomas and Sandra N. Thomas in connection with the Diuie Caverns Landfill s to Paul M. Mahone Count Attorne 0-41294-8 There was no discussion. Supervisor Nickens moved to April 12,1994 2~7 directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on March 22, 1994; and the second reading was held on April 12, 1994. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Layton De Thomas and Sandra N. Thomas a permanent access and environmental clean-up easement, as shown on the plat recorded in the Roanoke County Clerk's Office in Plat Book 15, page 111, for an amount not to exceed $500.00. 2. That the purchase price shall be paid out of the funds available for the Dixie Caverns Landfill Cleanup Project. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as arE necessary to accom~,lish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CONSENT AGENDA R-41294-9 April 12,1994 209 8. Acknowledgment of Acceptance of 0.19 Miles of Arabian Lane into the Secondary System by the Virginia Department of Transportation. 9. Approval of Resolution Supporting Unified Human Services Transportation System, Inc. (RADAR) in Their Application for Section 18 Monies for Transportation in Rural Areas. 10. Request for Approval of a 50/50 Raffle Permit from the Vinton Moose Lodge #1121. 11. Request for Acceptance of Funds from the Compensation Board to Purchase Personal Computers. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 41293-9.h SUPPORTING UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEMS, INC. (RADAR) APPLICATION FOR SECTION 18 MONIES WIiEREAS, Roanoke County, Virginia wishes to support public transportation; and WHEREAS, the accessibility to jobs, shopping, medical care and human services is difficult and sometimes not possible for people in the rural areas of the County; and WHEREAS, public surveys have shown a priority need for April 12,1994 211 had read which highlighted favorable statistics on Roanoke County schools. supervisor Supervisors and staff supervisor Department of Trans advised that he sent members. Rohinke: He thanked the Board of for the excellent Hanover Direct Program. Johnson: He asked about the Virginia ~ortation (VDOT) allocations. Mr. Hodge a memo regarding this issue to the Board Supervisor Eddy: (1) He announced that his brush had been picked up. (2) He advised that he attended a reception for the Tour DuPont. (3) He reported that he had written to the Roanoke Valley senators and congressmen reminding them about Roanoke County's interest in being included in the Appalachian Regional Commission. (4) He advised that he will attend and speak at the VDOT annual preallocation hearing on April 13, 1994. IN RE: CITIZENS' COMMENTS AND COMMIINICATIONs 1s Representatives from the Blue Ridge Interstate impact Network to speak regarding the route fo. the Proposed Interstate 73. Ms. Roberta Bondurant spoke and advised that the Blue Ridge Interstate Impact Network was organized to address concerns about the proposed Interstate 73 and its impact on Bent Mountain. The organization is primarily concerned with researching the April 12,1994 213 of public real estate and (7) legal matter; probable litigation to collect a debt owed to the County. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CERTIFICATION OF EBECIITIVE SESSION R-41294-10 At 7:10 p.m., Supervisor Johnson moved to return to Open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None REBOLIITION 41294-10 CERTIFYING EBECIITIVE MEETING WA8 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, April 12,1994 The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: WORK SESSIONS 1. Bucket Work Session with volunteer Fire & Rescue Chiefs a. Presentation to Gwen Crowe and son in Memo of Rov Crowe, Chief of Fort Lewis Fire Department from 1979 - 1993. Fire Chief Gene Wagner made the presentation to Mrs. Crowe and her son on behalf of the volunteer and rescue personnel. b~ Bucket Work Session with Fire & Rescue Chiefs Volunteer Rescue Chief Anita Hanson and Volunteer Fire Chief Gene Wagner presented the top priorities of the Fire and Rescue Chiefs Board. They advised that their primary need was the addition of twenty paid Advanced Life Support positions. Other priority requests were two vehicles, paid training for the volunteer staff, a clerk-typist to handle the volunteer paperwork,, and funding for mandated medical supplies. Chief Hanson reported that it is becoming more difficult to recruit volunteers because of the requirements for advanced life support. She advised that the volunteers must pay for their own training. Chief Wagner advised that there was also a priority April 12,1994 217 since 1992, the County has acquired 3 new park sites totaling 79 acres. Additionally, the parks staff handles snow removal at county sites and because of the severity of the storms during 1993 and 1994, overtime and outside contracting was required. He further advised that there is a 24$ increase in the number of athletic facilities and a 41$ increase in lighted fields. Parks and Recreation Director Pete Haislip reviewed the fee study conducted by David M. Griffith and Associates in 1990. In 1993, staff presented concerns about inequities and inconsistences in the existing fee ordinance. Mr. Haislip presented recommendations which would set the fees so they would be consistent. Following discussion on user fees, it was the consensus of the Board to allow staff to set fees based on the percentage of direct and indirect cos*~s, and i:o authorize the department to keep revenue generated from the fees. Mr. Hodge will bring back guidelines for this process. Mr. Hodge asked the Parks & Recreation Commission to look at developing an incentive matching program which would allow recreation clubs and/or organizations to raise funds for parks and recreation projects. This could be matched with County funds. ~. A~aendments to the 2oninc ordinance April 15, 1994 219 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 15, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from Tuesday, April 12, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 8:07 a.m. The roll call was taken. MEMBERS PRESENT: Chainaan Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy' Minnix, Harry C. Nickens MEMBERS ABBENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Brenda J. Holton, Deputy Clerk; Anne Marie Green, Director, Community Relations; Homer Duff, School Director of Facilities and Operations; Dr. Bayes Wilson, Superintendent of Schools; Frank Thomas, Chairman of the School Board; Diane D. Hyatt, Director of _ Finance; Elaine Carver, Director of Procurement IN RE: OLD BIISINESB 1. Request for A~oroval of Lease Purchase o!' Enerav April 15, 1994 221 approve the prepared resolution. Chairman Eddy ruled that his motion was out of order because the Board was still in a work session. IN RE: REGIILAR SESSION Supervisor Nickens moved to come out of the work session and into regular session. The motion carried by a unanimous voice vote. Supervisor Kohinke moved to approve the prepared resolution. Supervisor Nickens moved to amend the motion to include (1) reporting back to the Board the details of expenditures on each project to date and proposed projects; (2) to repay the bond project for any identified inappropriate expenditures; and (3) discontinue or remove any item not consistent with the bond project. The motion was defeated by the following recorded vote: AYES: Supervisors Minnix, Nickens NAYS: Supervisors Johnson, Kohinke, Eddy Supervisor Johnson moved to postpone Supervisor Kohinke's motion to approve the resolution until May 24, 1994, at which time Supervisor Johnson would ask that the item be removed from the table, and during that time, directed that (1) the County employ a consultant to study bidding practices and procedures in place; (2) Counsel would look at propriety of utilization of these funds; and (3) that the County Administrator prepare a report on the above items. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens NAYS: Supervisors Kohinke, Eddy A-52494-5.a ACTION NO. ITEM NUMBER "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Request for Approval of a Raffle Permit from the Blue Ridge Adoption Group (BRAG) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Blue Ridge Adoption Group (BRAG) has requested a permit to hold a raffle on July 23, 1994 (Rain date: July 30, 1994). This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Blue Ridge Adoption Group be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICAT~ ~N ~C-~ Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~ ~. U~ ~i ~ ~~ ,c~ h~,~7-/ p nt ~7~ ~, ~ ~/~r4G Mailing Address / Y5 3 W b L1~ (~P~~~ ,jj~ (/~ ~ /!~~ y~q- Z~~ 7 ~ City, State, Zip Code 1/iNTb~J ~/,!} Z~./-7 9 When was the organization founded? / ~Nl~<F,~t./ ! ~ 9 ~_ Purpose and Type of Organization Iv {4rGv,`z,~;= ~"~n~~-f ~fzS it~~,o-1~,~ve -~~vY-i ? ~~e ' -f-b L{ui~ to ~p ~~ ~,~c ~n ~~ t G? ~~~ t~ ~ ~ Has the organization been in existence in Roanoke County for two continuous years? YES No / -s!~/~~ ,~,q~ l ~g ~ Is the organization non-profit? YES / NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES NO t/ /~.fi~, (i ~ ~l Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle ordinance or Section 18.2- 340.10 et. sea• of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? u Pc Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by _ the Commissioner of the Revenue? ~ ~ ~ ~ _ COUNTY OF ROANOKI+,, VIRGINIA P.O. BOX 20409 COMMISSIONI'JR OF TIIE RI+JVI+/N[TIiJ ROANOKI:J, VA 24018 1 - Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? ~c`~,S DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value ~-~' ~ inn{,-s _~„~ ? < I (.~C> ~A~ c>w DATE OF RAFFLE ~Le_ ~ ~ 2-3 r q `~ ~`~" tn! a4-}~' Jtn..` ~O, t SS ~-{ If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. ,u~n Specific location where Raffle drawing is to be conducted? Mi II /`1o~~v-rairJ NOTE: This permi ~tcN ~ c C~ eo<,ND shall be valid only for the ove Location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. t (ice /fj p~ ~-~-G~~ ~~o~e~c~s s~~~t I b~- ~~~-~c~ --~ your:~~-sue y'Y') l~~'.-f^ i ~ ~ ~ ~~ r' ~ e~ v C, ~c.;~1 c~ i~~ :~ t~~ `-1'/'t~P }~ c..~ K~ ~ i L Cz-;rl G1..~1 op ~t,' cn --i C ~ rr~ m~:i,,~; ~` ~/ „ h ~`--t rn c~-~ ~~-i~~-I ~ ~~.~ ~ ~-, ~ (~ cl c~ COUNrY OF ROANOKE, VHtGINIA P.O. BOX 20409 COMIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: ~)P~N•~"3- SC u ~i `T~~ ~'~° Phone : ~ aC~ .°-° C-, R i Address: C y5 ~ L~lOt~~F C~~~-K.`L~,, 1ilN~/~ y°,~ c~?~J~7'~j Vice President : _ ~~-1--~- i E /o! - ~ )~/~ /t•R i! Phone : ~~ 7~f -~ ~;~~ a Address: ~ Y ~~~f't~2,,~, >~l-W)~. y,~t ~, •~ _~L~I~ Secretary : /~j-~ ~ < ~~ ~} ~ ~ 7-T Phone : ~ "7 ~ `" L,`' ~~ ~7 ~ Address: ~~1~ /z/~5i L~ i~~<< ~ ~~ ~'U.~t''~z~i~!' V~ ~~t l~ Treasurer: _ ~~~.,~_ ~~ ~_~ Phone: ~~ ~, - ~~f / ~1 Address : ~7_?/-., E~ U ' ~-i l~ S% ~ ~Df'a-iVC~ ~ ~ L~~ ~-~-C~ r `~ Member authorized to be responsible for Raffle operations: Name: _ ~~~~..r (~ ~t ~~~ Home Address _) ~t z, ~ LTV ~ ~~~ F' ~-F ~~ i7~2 . / `f / t'~l'i Z-` N , V.~ ~ ~ ~ ~ Phone ~' ~~ •- ~j ~l ~ Bus .Phone 77Z- ~~G ~ ~ Member responsible for filing financial report required by the code if your organization ceases to exist: Name: .~~ i_ ! r~ ~~N~~ "T •; i Home Address 4 2 ~ ~ /Y1 /!'Y)~''ra!'~ ~~ `~~ J != ~ j 1~C~~ i~,4 d Phone ~ ~`.~- J-~~~~"7 Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~_~,~ Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION ' THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: ~~,,,p~ I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. seg• of the Code of Virginia and Section 4-86 et. seq. of the Roanoke County Code. Signed by: ~ _ ~~ me itle Home Add ss Subscribed and fs~worn before me, this `"f day of ~19~`i in the County~C.Ci-tyr of l~~ , Virginia. u""'~~~f ~~~~ My commission ex Tres: ~ 19~ r ~ Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. 1, % Date Commissioner of ,e Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVEN(JE ROANOKE, VA 24018 4 A-52494-5.b ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Write-Off of Utility Bad Debts .~..~T-ctio../ COUNTY ADMINISTRATOR S COMMENTS: ~~ti,~,,~,~.-,.~~~ SUMMARY OF INFORMATION: The County has written off the oldest year remaining on the files on an annual basis. This policy and the year of write off is consistent with the procedures for writing off personal property delinquent accounts. The efforts for collecting these accounts have included the following: 1. Collection letters requesting payment. 2. Filing with Department of Taxation on Debt Set Off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to search for delinquent accounts through DMV, VEC, and Department of Taxation records. Listed below is a breakdown of the delinquent utility accounts, which should be written off at this time. Year Amount Number of Accounts 1989 $ 3,344.00 30 Some of these accounts have judgments or liens against them which will help insure collection. If and when these collections are made, the revenues will be recorded at that time. STAFF RECOMMENDATION: Staff recommends writing off the 1989 delinquent accounts. Diane D. Hyatt Director of Finance ~~ ~~ ,~ Elmer C. Hodge County Administrator I<-3 ACTION VOTE Approved (~ Motion by: Edward G. Kohinke No Yes Abs Denied () Eddy _ x Received () Johnson _ x _ Referred O Kohinke _ x _ TO ( ) M111T11X _ X _ Nickens cc: File Diane D. Hyatt, Director, Finance K-3 ATTACHMENT A UTILITY BILLING BAD DEBT HISTORY BILLING BAD DEBT # ACCOUNTS PERCENT 1989 $5,985,833 $3,344 30 .06% A-52494-5.c ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Confirmation of Committee Appointments to the Highway and Transportation Safety Commission, and the Parks and Recreation Advisory Commission. COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION: The following nominations were made at the May 10, 1994 meeting. 1. Highway and Transportation Safety Commission Supervisor Eddy has nominated Capt. Charles Compton to serve a four-year term as a state police representative. His term will expire June 30, 1998. Supervisor Eddy also nominated Jeff Echols, representing the Virginia Department of Transportation, to fill the unexpired term of Fred Altizer. which will expire June 30. 1995. 2. Parks and Recreation Advisory Commission Supervisor Kohinke nominated Wayne Gauldin and Michael Walthall to serve another three-year term representing the Catawba Magisterial District. Their terms will expire June 30, 1997. Supervisor Johnson nominated Richard Cox to serve another three-year term representing the Hollins Magisterial District. His term expires June 30, 1997. Supervisor Eddy nominated Paul Bailey to serve another three- year term representing the Windsor Hills Magisterial District. His term expires June 30, 1997. Supervisor Johnson nominated Tim Boelzle to fill the unexpired term of Rita Watson, representing the Hollins Magisterial District. The term expires June 30, 1995. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. k-~t Respectfully submitted, Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Highway and Transportation Safety Commission File Parks & Recreation Advisory Commission File l~, -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 RESOLUTION 52494-5.d REQUESTING SENATOR CHARLES ROBB TO CO-SPONSOR S. 993 IN THE SENATE OF THE UNITED STATES TO DEMONSTRATE HIS CONCERN ABOUT UNFUNDED MANDATES WHEREAS, S. 993 has been introduced in the Senate of the United States by the Honorable Dirk Kempthorne of Idaho; and WHEREAS, Senator Kempthorne's S. 993 will require the federal government to pay for the mandates they impose on state and local governments and establish a fiscal note process so that when Congress votes on various measures affecting state and local governments, the members of Congress are aware of the fiscal impact; and WHEREAS, S. 993 is the most significant and far-reaching unfunded legislation ever introduced in the Congress of the United States; and WHEREAS, as of May 1, 1994, Senator Kempthorne's bill had received 54 out of 100 Senate co-sponsors; and WHEREAS, Senator John Warner of Virginia has already displayed his commitment to this issue by signing on to S. 993; and WHEREAS, although Senator Charles Robb has communicated is concern about unfunded mandates and has indicated that he "fully endorses the concept of identifying and restricting unfunded federal mandates," to date he has declined to co-sponsor S. 993; and WHEREAS, a recent National Association of Counties survey estimated that a minimum of 12 percent of local budgets support unfunded federal mandates; and WHEREAS, unfunded federal mandates regularly force local tax increases and/or service cutbacks, restrict the rights of state and local voters and officials to determine their own priorities, and allow the Congress to avoid direct responsibly for increasing taxes; and WHEREAS, the Constitution of the United States guarantees a federal, state and local partnership and unfunded federal mandates undermine the responsibility of the state and local levels; and WHEREAS, S. 993 is endorsed by the National Association of Counties, the United State Congress of Mayors, the National League of Cities, the National School Boards Association, the National Governors Association; the Council of State Governments, and the National Conference of State Legislatures; and WHEREAS, reduction and elimination of unfunded mandates in the number one priority of the Virginia Association of Counties. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, implores Senator Charles Robb to demonstrate his concern about unfunded mandates to the local governments of the Commonwealth of Virginia by immediate co- sponsorship of S. 993. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc: File The Honorable Charles Robb, U. S. Senate Jim Campbell, Exe Dir, Virginia Association of Counties Paul M. Mahoney, County Attorney s ACTION NO. ITEM NUMBER K- s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Resolution Requesting Senator Charles Robb to Co-Sponsor S. 993 in the Senate of the United States to Demonstrate his Concern about Unfunded Mandates COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Attached is a copy of a letter from Jim Campbell, Executive Director of the Virginia Association of Counties, encouraging each County to adopt a resolution requesting Senator Robb to demonstrate his support for local government by co-sponsoring Senator Dirk Kempthorne's bill, S. 993. Senator Kempthorne's bill would require that the federal government pay for the mandates they impose on state and local governments and establish a process to make the Members of Congress aware of the fiscal impacts of mandates. STAFF RECOMMENDATION: If the Board supports the attached resolution, it is recommended that copies be sent to Senator Robb in Washington and Mr. Campbell at VACo. Respectfully submitted, Approved by, V ~ ~ ~ ~~ ~~,, Brenda J. Holton Elmer C. Hodge Deputy Clerk County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~ 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 RESOLUTION REQUESTING SENATOR CHARLES ROBB TO CO-SPONSOR S. 993 IN THE SENATE OF THE UNITED STATES TO DEMONSTRATE HIS CONCERN ABOUT UNFUNDED MANDATES WHEREAS, S. 993 has been introduced in the Senate of the United States by the Honorable Dirk Kempthorne of Idaho; and WHEREAS, Senator Kempthorne's S. 993 will require the federal government to pay for the mandates they impose on state and local governments and establish a fiscal note process so that when Congress votes on various measures affecting state and local governments, the members of Congress are aware of the fiscal impact; and WHEREAS, S. 993 is the most significant and far-reaching unfunded legislation ever introduced in the Congress of the United States; and WHEREAS, as of May 1, 1994, Senator Kempthorne's bill had received 54 out of 100 Senate co-sponsors; and WHEREAS, Senator John Warner of Virginia has already displayed his commitment to this issue by signing on to S. 993; and WHEREAS, although Senator Charles Robb has communicated his concern about unfunded mandates and has indicated that he "fully endorses the concept of identifying and restricting unfunded federal mandates," to date he has declined to co-sponsor S. 993; and WHEREAS, a recent National Association of Counties survey estimated that a minimum of 12 percent of local budgets K-5 support unfunded federal mandates; and WHEREAS, unfunded federal mandates regularly force local tax increases and/or service cutbacks, restrict the rights of state and local voters and officials to determine their own priorities, and allow the Congress to avoid direct responsibly for increasing taxes; and WHEREAS, the Constitution of the United States guarantees a federal, state and local partnership and unfunded federal mandates undermine the responsibility of the state and local levels; and WHEREAS, S. 993 is endorsed by the National Association of Counties, the United State Congress of Mayors, the National League of Cities, the National School Boards Association, the National Governors Association; the Council of State Governments, and the National Conference of State Legislatures; and WHEREAS, reduction and elimination of unfunded mandates in the number one priority of the Virginia Association of Counties. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, implores Senator Charles Robb to demonstrate his concern about unfunded mandates to the local governments of the Commonwealth of Virginia by immediate co- sponsorship of S. 993. President ~ Peggy R. Wiley Greeneville County President-Elect William H.H. Bleyins Smyth County First Vice President Harper R. Wagner Bath County Second Vice President Katherine K. Hanley Fairfax County Secretary-Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President Harry G. Danie] Chesterfield County Region 1 Gregory L. Duncan Accomack County Region 2 Marion B. Williams Prince George County Region 3 Rudolph V. Jones Charles City County John A. Waldrop Jr. Hewico County Arthur S. Warren Chesterfield County Region 4 John J. Purcell Jr. Louisa County Region 5 Charles W. Curry Augusta County Region 6 John M. Nolan Orange County Region 7 Ferris M. Belman Sr. Stafford County Hubert S. Gilkey III Rappaha~mock County Region 8 William J. Becker Prince William County Thomas M. Davis III Fairfax County Robert B. Dix Jr. Fairfax County Michael R. Frev Fairfax County Gerald W. Hyland Fairfax County John D. Jenkins Prince William County Mary Margaret Whipple Arlington Coanty Region 9 Wanda C Wingo Botetourt County Region 10 J. Michael Davidson Campbell County Mason A. Vaughan Sr. Pulaski County Region I1 M. Jay Hubble Smyth County Region 12 James H. Gibson Lee County Past Presidents Kathleen K Seefeldt Prince William County W.D. Gray Richmond County Jack D. Edwards James City County Executive Director James D. Campbell, CAE ® General Counsel C Flippo Hicks y. ~~ ~ ~ l V lC4L; 2 ~~ G.~ ._~}~Y_G' ~' ~ L , r <a~,F r ~- {f r VIRGINIA ASSOCIATION OF COUNTIES ~ 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1901 (804) 788-6652 fax (804) 788-0083 ~~' To: County Administrators From: Jim Campbell, Executive Direct Subj: Adoption of attached resolution Date: May 5, 1994 Building on the momentum from our Unfunded Mandates Summit on April 19, VACo's Unfunded Mandates Task Force asked the VACo staff to develop a draft resolution to be sent to each county for adoption by the Board of Supervisors. The attached resolution requests that Senator Robb demonstrate his sensitivity to local governments in the Commonwealth of Virginia by co-sponsoring Senator Dirk Kempthorne's bill, S. 993. As you are aware, Senator Robb has still declined to co-sponsor the most significant legislation against unfunded mandates ever introduced in Congress even though he had a letter delivered to the Unfunded Mandates Summit which stated that he supported the concept of identifying and restricting unfunded federal mandates. We encourage each Board of Supervisors to adopt the attached resolution and forward it to Senator Robb at the following address: The Honorable Charles S. Robb Senate of the United States Room 493, Russell Building Washington, DC 20510 Please also forward a copy of your adopted resolution to VACo. If you have any questions, please do not hesitate to contact me or Ellen Davenport who is ser: ing as staff to tre Unfunded Mandates Task Force. A-52494-5.e ACTION # ITEM NUMBER -~~p MEETING DATE: May 24, 1994 AGENDA ITEM Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Commission for the Arts has awarded Roanoke County Schools $900 to defray expenses for four performances of 7 Musics 7 Cultures by Virginia Opera on March 21 and 22, 1994. Virginia Opera also conducted one Artists-in- Residence workshop. The schools involved were William Byrd Middle/William Byrd High; and Herman L. Horn, Cave Spring, and Clearbrook elementary schools. FISCAL IMPACT: None. Expenses were covered by the grant. STAFF RECOMMENDATION: Staff recommends appropriation of the $900.00 to the School Grant Fund. ~ ,~_ \. Stephen King Supervisor of F'ne Arts ~~ ~~° ~~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved ( x) Motion by: Edward G. KohinkeEddy ~_ Denied ( ) Johnson ~ Received ( ) Kohinke ~ Referred ( ) Minnix To Nickens CC: cc: File Diane D. Hyatt, Director, Finance Dr. Bayes Wilson, Superintendent, Roanoke County Schools R ~'~ w FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 12, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE SCHOOL GRANT FUND. WHEREAS, the County School Board of Roanoke County received a grant award of $900 from the Virginia Commission of Arts to defray the cost of four performances of "Seven Musics Seven Cultures" and an Artists-in-Residence workshop by Virginia Opera for Roanoke County students; BE IT RESOLVED that said school board on motion of Barbara B. Chewning and duly seconded requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $900 to the school grant fund. AYES: Jerry L. Canada, Barbara B. Chewning, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas NAYS: None ATTESTE: l~'~-j-- C 1 erk c: Mrs. Diane Hyatt Mrs. Penny Hodge ACTION # A-52494-5.f ITEM NUMBER ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Donation of right-of-way easements in connection with the Camney Lane Project to the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easements to the County of Roanoke for right-of-way purposes in relation to the Camney Lane Project in the Vinton Magisterial District. a) Donation of a proposed right-of-way from Gary W. and Mary Jane Saunders, (Deed Book 1201, page 264) (Tax Map No. 61.04-2-16) as shown on a plat prepared by the Roanoke County Engineering & Inspections Department, dated July 14, 1993 . b) Donation of a proposed right-of-way from G. W. and Mary Jane Saunders, (Deed Book 1202, page 264) (Tax Map No. 61.04-2-16.6) as shown on a plat prepared by the Roanoke County Engineering & Inspections Department, dated February 5, 1991. c) Donation of a proposed right-of-way from Gary W. and Mary Jane Saunders, (Deed Book 1202, page 264) (Tax Map No. 61.04-2-16.4) as shown on a plat prepared by the Roanoke County Engineering & Inspections Department, dated February 5, 1991. The location and dimensions of these properties have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION ," Staff recommends acceptance of these properties. S MITTED BY: APPROVED BY: ~ ~ ~~ ~ -- Arnold Covey, Dire for Elmer C. Hodge of Engineering & I spections County Administrator ACTION VOTE Approved (x) Motion by: Edward G. Kohinke No Yes Abs Denied ( ) Eddy x Received ( ) Johnson _~ Referred Kohinke _~ To Minnix ~_ Nickens ~_ cc: File Arnold Covey, Director, Engineering & Inspections 2 K-'7 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 0 N ~o' TAX MAP NO. 61.04-2-13 ry BOBBY G, do JOYCE M. BROWN 0 ,o ~~ s D PROPOSED RIGHT-OF-WAY E CAMNEY LANE (0.3467 AC) F ~S~ BEDFORD COUNTY S H G 1)9 `~Op, A •S), ~ ~j~s ~ ~ ~°~- ~ ~~ ~~ mss. ~} OOe ~. ~ TAX MAP N0. 61.04-2-16.1 ~ PROPERTY OF TOWN OF VINTON GARY W. & MARY JANE ~Ls~ SAUNDERS ti JR8' ~t,R Jpp pp, REMAINING 2.2052 AC . pp, ~ moo? o~os TAX MAP N0. 61.04-2-17 < <i. '9ir: ~ TOWN OF VINTON .o~ , UNE DIREC710N OIS7ANCE A N 33'22 00 W 6.70 B N 18'41'00" E 55.71 C N 18'41'00 E 60.85 D N 71'20'00" W 50.00 E N 60'39 0 W 111.67 F N 18'23'34' E 50. 5 G N .71'19 00 W 58.53 H N 14'31 49 E 5267 J N 2316 3 W 84.71 f ~ry ~~ / ~~ ~O' Z ~ ~ O ~ ~ ~ S~ ~ o J A8~ J OO 1~O Op, s ROANOKE COUNTY N 88'04'00" W BEDFORD COUNTY 183.44' TAX MAP N0. 61.04-2-16 SCALE: 1 "=100' PLAT SHOWING PROPOSED RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY GARY W. & MARY JANE SAUNDERS PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 07/14/93 METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. K-~ PROPOSED RIGHT OF WAY TAX N0. 61.04-2-16.1 TAX N0. 61.04-2-16 opZ 0 ~ ~C \ ~I W ~ N ~' N_ III ~ Property of GARY N! 6 MARY /ANE SAUNDERS N I'~I N~~ ~ 1 ti~~29 GPI ~ ~~ TAX N0.61.04-2-16,5 TAX MAP NO. sl.o4-2-16.6 lov\y~ ~ ~ ca I 5~ TAX N0. 61.04-2-16.7 PLAT SHOWING PROPOSED RIGHT OF WAY BEING CONVEYED TO ROANORE COUNTY BY GARY W. ~ MARY JANE SAUNDERS PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT SCALE: I "= 2 0' DATE: 2-5-91 .METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSJTE OF DEEDS, PUTS, AND CALCULATED JNFORMATION AJIJID DO NOT REFLECT ANACCURAT>E BOUNDARY SURVEY. K-~ ~. ~ L~ ~~ GP '~~\29 N / / / 102 5 ~ 0492? ~ PROPOSED R/GHT OF WAY TAX N0. 61.04-2-16.3 Ti4X MAP N0. 61.04- 2 -16.4 PLAT SHOWING PROPOSED RIGHT OF WAY BEING CONVEYED TO ROANOKE COUNTY BY GARY W. ~ MARY JANE SAUNDERS PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT S TAX N0.61.04-2-I&5 SCALE: I"= 20' 2e ~'O / /O F // ,, ;, ;~~ -~ Property of `~ GARY W. 8~ MARY JANE SAUNDERS DATE: 2-5-91 N-~ COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE of General Amount Fund Expenditures Beginning Balance at $6,936,009 July 1, 1993 (Audited) Original 1993-94 Budget Addition to reserve 80,668 August 24, 1993 VDOT Revenue Sharing Match (25,000) October 26, 1993 Purchase of ladder truck (203,733) January 3, 1994 IDA -acquire 15 acres from Friendship Manor (272,500) January 11, 1994 IDA donation -balance of land acquisition from Friendship Manor and water line installation (190,000) January 11, 1994 IDA donation -Jack Smith Park land acquisition (99,189) January 25, 1994 Purchase of 2 Knuckle Booms (132,600) January 25, 1994 General Services Supplemental Allocation 400 000 Balance at May 24, 1994 5 693 655 7.4% Submitted By Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). Iv-a COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1993 (Audited) $136,635 July 13, 1993 Northside High School Ball Fields (62,000) January 25, 1994 Environmental Assessment Work - Pinkard Court (2,600) April 12, 1994 Cave Spring High School Restroom/Concession Stand 22 000 Balance as of May 24, 1994 50 035 Submitted by Diane D. Hyatt Director of Finance N-3 COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original 1993-1994 Budget $100,000 July 13, 1993 Clerk of Circuit Court New Position (26,400) October 26, 1993 Codification of County Code (6,500) February 22, 1994 Fire and Rescue Vehicle Replacement Study (12,500) April 16, 1994 Consultant for Energy Management System (10,000) May 10, 1994 Printing of Citizen Handbook (5,190) May 10, 1994 Democratic Primary Election 18 055 Balance as of May 24, 1994 21 355 Submitted by ~~~. ~~ Diane D. Hyatt Director of Finance ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Accounts Paid -April 1994 SUMMARY OF INFORMATION: Payments to Vendors: Payroll: 4/08/94 4/22/94 $3,991,973.05 $ 542,939.04 539,348.24 1,082,287.28 $5,074,260.33 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: L.4m2~ ~. ~c~Ic.i4~ Diane D. Hyatt Director of Finance APPROVED: EN Elmer C. 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O O C d ro E N N O o C Gr) C V Ui a r Ul •O T U r a U ~-+ N r L L ++ d d 01 C E ro a T N C ~•+ C a C ro N r L a s ul E O E IY C a 2 r U r r ro L r •~ x ro m a C ro 4- n- L ~ r L ++ T O L L •.+ •.+ J d L> W~ V 7 O. N N d d u c x ., o~ G v- v o m y •.+ o a c c o_ q N .• m ow dao ~ amm -~o.r ama >u o ro ro a z O C L ~c N > 01 N E C C 7 W L ••+ .-. r L U I L L C 7 V O C L a d C a E a L O \ •w t7 J7 >. ro a d C f- F ro W •~ w ro w> orox o moa n-da rou•.. u, o L rr a •~ L v >c a L acr_ a z v v 1- J c~ -+ rnr ul--u drom •.~.+c.a ulaa ..L c c a J Troy ro o c ro ., o ac.~.-, .. ro L ago m o 0 0 0 o r- L r •~+ L a .+ L E U L O T .-~ a C a 7 C L C r O V- V- s0 O F- ro N L 7 h C a 0 •~ O 05 O d a !L' O N J] •~ n L C P L ro G~ {- O L ++ r r O G O. G ^~ r o .+ V •+ 7 E r O, d d O d L O F- ~ Ul G -+ ro O O .0 UI O. x N x P 4- •.+ C ro r> r r • ~+ N 0 7 '+ O U 7 •~+ E ~•+ ••+ ro a a a O c C c C C q JdC7 U 6.U Wd2 W^f l--~O: Q'U O ry rr .+ .+ 2 d q 000 0 1no liloo olfi lfl olry o 111oN M111 -- N a 2 M7111 W ~-N N7Ul ~-N MM V• 71111i1 lTl to ~ iO C9 O hhh h OOP 06006 PPP PO+O~ T O+P O+P Q+ P ly O O O O O O O O O 6 0 0 0 0 0 0 0 0 0 0 0 0 ACTION N0. ITEM NUMBER ~'' AT A REGULAR MEETING OF 'THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE OOUNTY ADMINISTRATION CEbTrER MEETING DATE: May 24, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of April 30, 1994. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE FERGUSON-ANDREWS NATIONS SIGNET wHEAr 1sT CERTIFICATE OF DEPOSITS: 997,091.11 996,862.50 997,083.89 997,315.00 996,916.67 4,985,269.17 CENTRAL FIDELITY 1, 021, 515.09 NATIONS 1,002,426.67 SIGNET 1,024,583.22 SOUTriv1EST VIRGINIA SAVINGS & LOAN 100,000.00 3,148,524.98 COMMERICAL PAPER: FERGUSON-ANDREWS NATIONS SCOTT & STRINGFELL~OW SMITH-BARNEY-SHEARSON WHEAT 1S'T LOCAL GOVT INVESTMENT POOL: GENERAL FUND .RESOURCE AUTHORITY REPURCHASE AGREEMENT: FIRST VIRGINIA SAVINGS: NATIONS DOMINION TOTAL STAFF RECOMMENDATION: Respec y by red C. Anderson ounty Treasurer Approved Denied Received Referred To ACTION Motion by: 997,027.50 997,172.50 996,900.00 996,938.89 997,200.00 4,985,238.89 2,517,245.14 8,575,743.04 11,092,988.18 1,890,000.00 1,890,000.00 190,948.24 5,390.02 196,338.26 26,298,359.48 Approv by ,,.~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens i ACTION # ITEM NUMBER ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Report on recent flooding at the Roanoke County Public Safety Building at 3568 Peters Creek Road, Tax Map #37.10-1- 21.2, situated in the Catawba Magisterial District COUNTY ADMINISTRATOR' S COMMENTS : ~f~~~'„-r „~-u.,cvc~ ~~ ~~ j .:~~ ~~ti ~- ~~~~, .~ BACKGROUND The properties, Northside High School Ball Field and Virginia State Forensic Science Building which are adjacent to the Roanoke County Public Safety Building are under construction and has resulted in major alterations to the topography of the properties. The Northside High School Ball Fields met the state and local requirements and were approved by the Roanoke County Engineering & Inspections Department. The Forensic Science Building site (drainage) is under the state jurisdiction and has been approved by the appropriate state agencies. SUMMARY OF INFORMATION On April 29, 1994, the Roanoke County Public Safety Building and surrounding areas was hit by a severe storm of high intensity which resulted in an abnormal amount of stormwater run-off. The storm had a devastating effect on the Forensic Science Building site and the Public Safety Building. The erosion and sediment control measures on the Forensic Science Building site were not able to contain the run-off from the storm which resulted in flooding and silt deposits into the Public Safety Building. An inspection of the site after the recent storm revealed several items that staff felt contributed to the flooding of the Public Safety Building, and they are as follows: ~~~ 1. The infrastructure to handle the stormwater for the Forensic Science Building was incomplete. 2. The natural watercourse which carries the stormwater for the Northside High School ball fields, the Forensic Science Building, and the Public Safety Building appear to be inadequate for this type of storm. 3. The storm drain system for the Public Safety Building appears to be inadequate. Staff estimates to make the necessary drainage improvements would cost approximately $20,000. Please refer to the attached sketch for an itemized cost of the drainage improvements. B ITTED BY: APPROVED BY: 7 _ l~ $' ~~ Arnold Covey, Directo Elmer C. Hodge of Engineering & Insp ctions County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens 2 + i I 7.10-01-21 I I COUNTY SCHOOL BOARD i I~ I~ i ^F RDANDKE I~ I! ,., I i vWi ! CEXIST.DITCH) a: U i ~ II ~ I; I 3Ii 37,10-O1-21.01 37.10-01-22 J I ATE FDRENS C ! MELROSE BAPTIST ¢ ENCE BUILDI G CHURCH TRS ~ I ~ ~ i -- zi I~ I.' CEXIST.DITCH) ..-..-.. L~ 0 37.10-O1-21,02 RDANDKE C^ PUBLIC SAFETY CENTER ~ ITEMS+ PETERS CREEK ROAD 1. LIMITS DF NATURAL WATERCOURSE IMPROVEMENTS 2. UPGRADE STORM DRAIN SYSTEM FOR RDANDKE COUNTY PUBLIC SAFETY CENTER N,~ J O D U 2 l7 H ~0% O N d' .--+ t~ 37.10-01-13 FIRST WESLEYAN METHODIST CH TR W A tHt^^ v! I"'- z ESTIMATED COST X15,000,00 TOTAL ESTIMATED COST X20,000.00 PREPARED BY.• RDANDKE COUNTY ENGINEERING DEPARTMENT DATE: MAY 19, 1994 RT, 117 ESTIMATED COST X5,000.00 3 N-g fEREAS, diabetes, a chronic metabolic disorder that adversely affects the body's ability to manufacture and utilize insulin, now afflicts more than 13 million Americans and 100 to 150 million persons worldwide; and IEREAS, diabetes is a leading cause of death by disease, and an estimated 160,000 persons will die this year from diabetes and its complications; and WHEREAS, diabetes often leads to heart disease, stroke, kidney disease, gangrene, and nerve damage; and WHEREAS, diabetes is the leading cause of new adult blindness in the United States; and WHEREAS, health care costs resulting from diabetes now total more than $91 billion each year; and WHEREAS, the main objective of the Juvenile Diabetes Foundation International is to fund research, and to find the cause, prevention, treatment, and cure of diabetes and its complications. NOW, THEREFORE, we, the undersigned, do hereby proclaim Sunday, May 1 S, 1994, as ROANOKE VALLEY WALK FOR THE CURE DAY. `~ Mayor of the City of Roanoke ~~~ Chairman of the Roanoke C ty Board of Supervisors ~~ M " r of the t . of Sale Mayor of the Town of Vinton ACTION NO. ~~ ITEM NUMBER i ~ `' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A) and a time line for the projected/actual activity of the various work components (Attachment B). FISCAL IMPACT' None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by, ~ ~ ~~ ~~. hn M. Chambliss, Jr Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens BOND PROJECT UPDATE Attachment A May 24, 1994 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGHTS NORTH COUNTY LIBRARY h-q Construction of Phase I of the project remains on schedule. Masonry walls are 90% complete for Phase I; all underground electrical and plumbing work has been completed; and the concrete floor slab has been poured. Bids for basic furnishings and shelving were received on April 20, 1994. The low bid allows us to meet our basic needs in this area and remain within budget. STORMWATER MANAGEMENT MASTER PLAN Request for proposal is complete. We are awaiting official confirmation of grant approval from FEMA. PARKS AND RECREATION Lighting -The installation of lights at Byrd Baseball Career Center and Starkey Park are essentially complete. This project should be completed by the end of May. VALLEY TECHPARK Construction of the utility lines began on May 5. Apre-construction meeting has been scheduled for May 19 by VDOT. All contracts have required a September 1994 completion. FIRE HYDRANTS Four of the final eight hydrants for this project have been installed; two installed in North County and two in South County. Due to the truckers' strike, the four final hydrants to be installed on West Main Street have been delayed. This project will be completed next month provided the hydrant order is filled and Salem Water Department can install these hydrants by the end of June. Salem will install these last four hydrants because the water main is Salem property even though it exist in the County. BOND PROJECT UPDATE Attachment B May 24, 1994 NORTH COUNTY LIBRARY BUDGET CONTRACT EXPENDITURES TO DATE S 1,500,000 S 799,369.78 PROJECT COORDINATOR: SPENCER YATTS ACCOUNT CODE: 704030 n-~ COMMENTS: Construction for Phase I of the project remains on schedule. Masonry walls are 90% complete for Phase I; all underground electrical and plumbing work has been completed; and the concrete floor slab has been poured. Bids for basic furnishings and shelving were received on April 20, 1994. The low bid allows us to meet our basic needs in this area and remain within budget. 1 BOND PROJECT UPDATE Attachment B May 24, 1994 DIXIE CAVERNS LANDFILL CLOSEOUT BUDGET CONTRACT EXPENDITURES TO DATE S 2,750,000 S 4,939.50 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104040 n-~ TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP SELECT PLANNED CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED CONSTRUCTION DOCUMENTS ACTUAL ADVERTISE PLANNED FOR BIDS ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL SUBSTANTIAL PLANNED COMPLETION ACTUAL PROJECT PLANNED CLOSEOUT ACTUAL TOTAL PLANNED ACTUAL COMMENTS: The firm of Draper Aden is preparing the feasibility study. 2 BOND PROJECT UPDATE Attachment B May 24, 1994 DRAINAGE PROJECTS -SIERRA DR/FENWICK DR BUDGET CONTRACT EXPENDITURES TO DATE S 90,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUNT CODE: 104050 /r-9 TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP DESIGN PLANNED ACTUAL MEET KITH PLANNED CITIZENS ACTUAL BID, PRE-BID PLANNED CONFERENCE ACTUAL AWARD PLANNED CONTRACT ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL PLANNED ACTUAL COMMENTS: County personnel contacted property owners to discuss options. We will know the outcome in April. We are discussing options with Board of Supervisors. 3 BOND PROJECT UPDATE Attachment B May 24, 1994 DRAINAGE PROJECTS -GREEN VALLEY BUDGET CONTRACT EXPENDITURES TO DATE S 75,000 S 97,500 $22,000 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUNT CODE: 104050 N-g TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP DESIGN PHASE I PLANNED II ACTUAL MEET WITH PLANNED CITIZENS/VDOT ACTUAL BID PLANNED ACTUAL AWARD PLANNED ............ CONSTRUCTION ACTUAL ............ ............ ............ ............ ............. ............ ............. ............ ........... ........... ........... ........... CONSTRUCTION PLANNED ............ ............ ............. ............ ........... ........... ACTUAL TOTAL PLANNED ACTUAL 22,000 COMMENTS: 1. No permanent easements needed. 2. Phase I Murray Run below F & W building (Upstream from Phase II) 3. Phase I1 trunk line along Colony Lane and drainage easement. 4. Discuss curb and gutter option with VDOT along portion of Colony Lane. 5. Phase I - 57,500 from F ~ W and $15,000 from Drainage Budget Phase II - 575,000 from Bond 6. P-120 to be constructed with Phase II. 4 h5 BOND PROJECT UPDATE Attachment B May 24, 1994 DRAINAGE PROJECTS -MASON CREEK BUDGET CONTRACT EXPENDITURES TO DATE S 75,000 PROJECT COORDINATOR: BUTCH HORKMAN ACCOUNT CODE: 104050 COMMENTS: No permanent easements are needed. 5 rv-5 BOND PROJECT UPDATE Attachment B May 24, 1994 DRAINAGE PROJECTS - MT. VERNON HEIGHTS BUDGET CONTRACT EXPENDITURES TO DATE $ 20,000 S 20,000.00 PROJECT COORDINATOR: BUTCH YORKMAN ACCOUNT CODE: 104050 TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP DESIGN PLANNED ACTUAL MEET WITH PLANNED CITIZENS ACTUAL HOURLY PLANNED CONTRACT ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: Project is complete. b BOND PROJECT UPDATE Attachment B May 24, 1994 DRAINAGE PROJECTS - WOLFE CREEK BUDGET CONTRACT EXPENDITURES TO DATE S 50,000 PROJECT COORDINATOR: BUTCH HORIO~IAN ACCOUNT CODE: 704050 ~y TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP SELECT PLANNED SURVEYING FIRM ACTUAL ACTUAL SURVEY PLANNED (AERIAL) ACTUAL DESIGN PLANNED ACTUAL MEET WITH VDOT PLANNED ACTUAL MEET W[TH PLANNED CITIZENS ACTUAL PRE-BID PLANNED CONFERENCE (BID) ACTUAL AWARD CONTRACT PLANNED ACTUAL CONSTRUCTION PLANNED ACTUAL TOTAL PLANNED ACTUAL COMMENTS: 1. No permanent easements needed. 2. VDOT participation at crossing of creek on Stoneridge Circle. 7 BOND PROJECT UPDATE Attachment B May 24, 1994 STORMWATER MANAGEMENT MASTER PLAN BUDGET CONTRACT EXPENDITURES TO DATE S 300,000 PROJECT COORDINATOR: GEORGE SIMPSON ACCOUNT CODE: 104050 N-9 TASK RFP PLANNED ENGINEERING SERVICES ACTUAL SELECT PLANNED CONSULTANT ACTUAL PRELIMINARY PLANNED ENGINEERING ACTUAL PREPARE PLANNED WATERSHED PLANS ACTUAL REGIONAL PLANNED POLICY ACTUAL REMEDIAL PROJ. PLANNED INVESTIGATION ACTUAL REMEDIAL PROJ. PLANNED CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP COMMENTS: Request for proposal is complete. We are awaiting official confirmation of grant approval from FEMA. 8 N-q BOND PROJECT UPDATE Attachment B May 24, 1994 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 Expenditures: 5595,024 Encumbered: S 46,188 PROJECT COORDINATOR: JOHN CHANBLISS ACCOUNT CODE: 104209, 104201, 104203 104204 N =ENCUMBERED EXPENSES TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP_ WALROND PARK PLANNED 31 000 CON:: ::EffN:: OCCER FIELD S ACTUAL 0 [Ett[X ............. >BD< ............ >BI~> >~Ofl:>. .:.C N... ...~. ALROND PARK LANNED 2,000 ............ ............. ............ ............. ............ GOH ............. ............ ............. ............ ............. G~7N 2 BASEBALL ::»::>::::>:::: ::::>::::>::::>::::>: >::>::s::s>::: < ' FIELDS ACTUAL 31 224 9iD'.'.€'. '.€'.€'.BiO:: > BID... GiI~N ... ~OW ' <'.CQNf':€'.f ~N ' : ...~. NORTHSIDE PLANNED 52 000 EALIGN FIELDS R ::>:~::>:~:::;::: ;:::~:::~::>::: : ::i::>::i:> : :> ::~ :>z~::>::>::>::> ::>::::>::::r;::;:>: :::»>:::;:::i . ACTUAL 52 538 G~?N:>: : : ::>GOfi<:> : : : ::::::GIN:::> : :GON GQN::'. ;:GON ::: ,Efi <: D .N :::.::...:::. BONSACK PARK PLANNED 20 000 BALL FIELD >:>: ACTUAL 40,902 ''.B:IQ:.. .;.:GON_ ';GQN;::;. ;:::~ON?::; :".GON: ; i:<GPWs>. >;GtlN?'. BONSACK PARK PLANNED 15,000 H TER P I CN I C S E L :;:.; .;.; .;.. ;::; ::,:;:;:: ::o::: :; :.: :. .:.. ;::: ;:;:;:. ::::::: ':::.': i2;:. :::::: :;:::'si: :~:~:~:~ ACTUAL 12,582 .. _;GQW .. ~ ~ ON G,, `;_ ::; IiOq.;;: : Q ~ ~::::: .;::G.,,N: :;:' ,:. GON... .:. ::33::3: .::G:::::::. :::: ~ ::~ - ;>:::`S:: ~:::::::. :5;: ;::i:Ei::<:: .::j? .::.::.. ~>i'a~?#3#»> ........... i::[~EE: ........... <iE:iT:[`;i## .......... sE:~ E;i ........... BONSACK PARK PLANNED 10 000 PLAYGROUND r#>::' "'' EQUIPMENT ACTUAL 8 997 CBiD Biil1 61D BIO CON EON. €~iN## VINYARD PARK I PLANNED 62 000 A 2 BASEB LL ~ ~ .. :Er .. >:;<;: ;< FIELDS ACTUAL 5,850 :::;:EkLF,::;:: ;.,. NG „ _ E_ _ 'dEYtGi' :<< ~< 1~f E...G... : .>> :..E-iG;> ?? N'.. ::GO..... L1N: .`? ...G....... VINYARD PARK I PLANNED 150,000 LIGHT SOCCER ' FIELD TUAL AC 157 709 ;G .: fl ~..:;.. '' P : a;a<» L ... ;;>E> i~33> . >`~ '.~> :: ...... ;~> ............ TOTAL PLANNED 402 000 ACTUAL 309,802 COMMENTS: Northside Ballfietds - The contractor has finished the grading and the ground has been seeded. The fencing is being installed. The hook up to the water main will occur with the development of the Forensics Lab adjacent to our property. Bonsack Park -Grading for the development of the baseball field, entrance and parking area has been completed. The picnic shelter was finished during the month of March. The play apparatus is being installed. WaLrond Park -The contractor is completing the excavation work at this site for two baseball fields and one soccer field. 9 BOND PROJECT UPDATE Attachment B May 24, 1994 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104204, 104210, 104212 104205, 104207 N-7 N = tNI.UMtltKtU txrtnata TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP VINYARD PARK I PLANNED 25 000 EN~i~~ENG>BIDG13N>Gi7N PARKING ...................................................................................... VINYARD PARK I PLANNED 25,000 RESTROOM UTIL ACTUAL 0 VINYARD PARK I PLANNED 50 000 >ENG'. ............ ENG~~> ............. ::~>B:LD: ............ :~CL1N'.'.> ............. :~GON:~: ............ LIGHT BASEBALL ACTUAL 0 ............. ............ ............ ............. ............. ............ ............ ............. ............. ............ INYARD PARK I LANNED 5,000 ............. ............ ............. ............ ............. (NG;';; ............ ............. ............ ............. ............ ;~~Fl~ ............. ............ ............. ............ ............. BT~ ............ ............. ............ ............. ............ GtSN ............. ............ ............. ............ ............. ~iSN. CONCESSION ::: :::>::>:: >:::::::::: >::>::: :`: STORAGE ACTUAL 0 ............. ............ <::i;NG ............ ............. : .. E. G.. : ...Hi.t~.:. ..HLD. ...Hi,A... ...HLiJ... T. PLEASANT LANNED 0,000 ............. ............ ............. ............ ............. ;(a~Gz€; ............ ............. ............ ............. ............ ''''1I'f0`;°` PARK BALL """""'' FIELD ACTUAL 7 ;:;ENG.> EkG ............. ............ ENG: ............ ............. ENG:: ............. ............ ENG ............ ............. ::>EkG ............. ............ .>E<3G:€: TONEBRIDGE PK LANNED 5 000 ............. ............ ............. ............ ............. 'ENG:: ............ ............ ............. ............ ............. ............ >.:E#G: ............ ............. ............ ............. ............ ............. ><:BID::>:! ............. ............ ............. ............ ............. ............ :>sEON:::: ............ ............. ............ ............. ............ ............. :_:CON:::_ ............. RESTROOM UTIL. ACTUAL 0 BYRD SCHOOL PLANNED 60,000 LIGHT BASEBALL :::z:z : :>::: :::~ : ::>::' ~~ ~ ~ 2:<~:: FIELD ACTUAL 60 515 EfN c ~ ~o . ~~ ...c .. H"' ~o ...~ .c w... <`'> . E ...... >`;: ..~... ~>`<> ..~ .... `.p%<>'> ......... >:? ~~~>~~> E<....... >~» ..1"....... ~~> s~~< . ~ ...... _ ...~:..... WHISPERING PLANNED 31,000 PINES PK. - BASEBALL FIELD ACTUAL 6 041 EN ... .. E1~G: E 8::. ::E..G.:. ::f~kf:.:. :::ENG:,. III TOTAL PLANNED 281 000 ACTUAL 66,563 COMMENTS: Lighting - The installation of lights at Byrd Baseball Career Center and Starkey Park are essentially complete. This project should be completed by the end of May. Vinyard Park -Construction of the two baseball fields and parking is in progress. 10 N -9 BOND PROJECT UPDATE Attachment B May 24, 1994 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE $ 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104207, 104211, 104206, 104213, 104202 N = tNI.UMtSt KtU tJIYtNJtJ TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP WHISPERING LANNED 0 000 ............. ............ ~::; E...G... ............ ............. :<;>:>::::>: ...E~FG.. ............. ............ :::::::>:: . R.i13... ............ ............. ~::~::: G N.. ............. ............ ?~::::::>: ...Gt~H... PINES - LIGHT BALLFIELD ACTUAL 0 WHISPERING PLANNED 25,000 PINES - RES R T OOM UT I L ACTUAL 0 EE:E>~Eft;:>: H1.D ,jI ;;:NLD:> :;:;>H#~»: :::HLO:: WHISPERING PLANNED 36 000 ~1;E PINES -TENNIS BASKETBALL CT L 0 »::::>:: ::ENG H E.1fG;. ...Et~G.., „~14G, .;LNG EIgG;;; GR EEN HILL PK PLANNED 30 000 ??~NG??> ?f~EG<€< €€ g [~€€ € SON is€CQN> 2 PICNIC SHELTERS ACTUAL 21 973 coW::: ' L1 ~~ .. c N... : F( ..~o ... z 0i...> ...c ~a... <>:::: N> ...eo ... >:::> :: ...cQN;:<: :EOW::: GARST MILL PK PLANNED 124,000 LIGHT 2 BALL FIELDS ACTUAL 982 ':;.@TLt;.; <:;NI:D.>; Nl.k :>:HLD. <H1,D ?'' WINDSOR HILLS PLANNED 50,000 AREA PURCHASE LAND ACTUAL 0 NDSOR HILLS ANNED 000 ............. ............ ............. ............ ............. ............ ............. E>~EG> ............. .....:...... ............. ............ ............. ............ ............. ............ >B~D> ............ AREA - 2 BALL FIELDS ACTUAL 0 STARKEY PARK PLANNED 62 000 2 BASEBALL FIELDS ACTUAL 41,639 _G~N': TOTAL PLANNED 449 000 Il ACTUAL 64,594 COMMENTS: Whispering Pines Park -The engineering work has been completed and has been submitted to the County~s Engineering staff. This work includes a new baseball field, combination basketball/tennis court, and a study on the feasibility of restrooms at this site. 11 BOND PROJECT UPDATE Attachment B May 24, 1994 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE $ 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104202, 104214, 104218, 104220, 104219 N-9 N = tNI:UMt3tKtU txYtNStS TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP STARKEY PARK PLANNED 31 000 E#G ............. >`:BLD~~ ............ 1 BASEBALL ::>:::: >::>?::>:: >::<;:::: »:: FIELD ACTUAL 67 ,995 ` E 0_: ::.fNG.:. ..1r~G::: ...CtSN... .:CON:'; ;Ct~~t:.: STARKEY PARK PLANNED 62,000 LIGHT 1 FIELD ACTUAL 6 391 ............ ............. ............ ............. ............ ............. ............ ............. LNG::. ............. ............ ............. ............ ............. ............ ............. ............ ;: ENG.::. ............ ............. ............ ............. ............ ............. ............ ............. .:;SON::: ............. ............ ............. ............ ............. ............ ............. ............ ::.CI~N.::. ..::...::... ............. ............ ............. ............ ............. ............ ............. .::l;Ofi;:; ............. ............ ............. ............ ............. ............ ............. ............ :::Ct1N.::. ........:... ............. ............ ............. ............ ............. ............ ............. STARKEY PARK PLANNED 25 000 ............ ............. €€trN~f ............ ............. ............ f<~t~G > ............. ............ ............. >ti t3': ............ ............. ............ Gi~bl ............. ............ ............. E~II ............ RESTROOM UTIL ACTUAL 0 E~LG< ':8~#Ci`: BNG EN~::: TENNIS COURT PLANNED 210,400 ;:;:;LNG'':: RENOVATIONS ACTUAL 1 000 ::.j ~_G.. ............. ............ ............. ............ ............. ............ >:Bt~G<:> ;''iE#LG>::; :;::>Ba17:>::: ::RI?~:;_ ALL FIELD LANNED 2 000 ............ ............. ............ ............. ............ '>`E1fG': ............. ............ ............. ............ ............. <z:6'I~'d?' FENCING ;:;:. ::::: ACTUAL 8,104 '':8'ip... B'ID Blbl' CON `< Cl7N GON GL4N` FACILITY PLANNED 41,000 REPAIRS ::::. ::::::: :::::::::::: CRAIG AVENUE ACTUAL 38, 791 ' .G4N.::. :.:.G<.`, , , Ck.;;;:pE; :;E;E~1`#>::>:_ ::=P:;;;;::: :zl::::>s>:r; :>:1>sis>:>: :~>:T.:~>s: s; >s>~:>::»>:>. <>::~3::»>:>: FACILITY PLANNED 11 000 REPAIRS LEISURE ARTS ACTUAL 0 :: ............. ............ ............. L........ ............ ..i7....... ............. FACILITY PLANNED 4,500 R EPAIRS WALROND OFC. ACTUAL 2 115 M__ _f........ ...E........ ...T....... ...E........ ..0....... TOTAL PLANNED 446 900 ACTUAL 124,396 COMMENTS: Tennis Court Renovations -The consultant has completed the study and prepared the specifications to allow the repairs to the various facilities. Ball Field Fencing - The bid has been awarded; the schedule has been prioritized; and work has begun at Northside, Hidden Valley and several repair sites. 12 N-9 BOND PROJECT UPDATE Attachment B May 24, 1994 PARKS AND RECREATION PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE S 1,750,000 PROJECT COORDINATOR: JOHN CHAMBLISS ACCOUNT CODE: 104221, 104216, 104217, 104208 N = tNWMtltKtU tXYtNJtS TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP ~ ADA ACCESS ACTUAL GROUND COVER PLANNED 42 000 ~GL161 FOR PLAY- : >::: ; ; .>:::::::;;; ::::::>::::: :::<::: :: :>::>::: GROUND EQUIP. ACTUAL 24 542 HIS::::: '`t;~j>> , >g ~i~.. „ ..COW... : . CQN.. : ;_ ...~ON.. ; .. GIIN... INF E D I L SURF. PLANNED 54 000 >EN %''.' ':.;. :'' :::.:':''::::: MATERIALS FOR BASEBALL FIELDS ACTUAL 46 200 C~?.:;>: :>~QE1... :::G~}N.::. :: ~OW::: :::GtIN.»: .>: ~9N:>: ::,Ct1N.. . CAREER CENTER PLANNED 60 000 iEON#> ............ 3>Gt~N:>: ............. R P E LACE LIGHTS >::: # z?>:::i; :.: ACTUAL 40 625 :": II .:.. G. H... :;. : ...COH... ON::::. :..G....... ;: OH.:. ...G........ ,::; ...G..N... ...CO..... ...G....... ...T3....... ..~1....... ...f?........ ...E,....... ...~...T... ...&.::::. TOTAL PLANNED 171 100 ACTUAL 111,367 COMMENTS: Infield surface materials have been purchased and are being spread. Ground cover materials for use around play apparatus has been bid and will be installed by County staff. 13 BOND PROJECT UPDATE Attachment B May 24, 1994 ROAD PROJECTS BUDGET CONTRACT EXPENDITURES TO DATE $ 500,000 S 500,000.00 $ 1,000,000 PROJECT COORDINATOR: ARNOLD COVEY ACCOUNT CODE: 104070 TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP VDOT PLANNED ADVERTISES ACTUAL VDOT AWARDS CONTRACT ON PLANNED ALL PROJECTS (57) ACTUAL ALL PROJECTS PLANNED CONSTRUCTED & COMPLETED ACTUAL TOTAL PLANNED ACTUAL N-9 COMMENTS: All plant mix projects completed except Sierra Drive which will be completed this coming spring (1994). Incidental projects (4 projects) -Deed preparation has been completed for Ridgelea Road. Documents have yet to be signed by property owners. VDOT is working on the deed preparation on Willow Branch Road, Eveningwood Lane and Cove Road. VDOT plans to begin construction on all projects this coming spring. 14 BOND PROJECT UPDATE Attachment B May 24, 1994 VALLEY TECHPARK BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 S 390,793.45 PROJECT COORDINATOR: BRIAN T. DUNCAN ACCOUNT CODE: ~~~~ TASK 7 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP I MASTER PLAN ~ PLANNED LAND PLANNED ACQUISITION/ EXCHANGE ACTUAL DETAIL PLANNED ENGINEERING ACTUAL INDUSTRIAL PLANNED ACCESS REQUEST ACTUAL CONSTRUCTION PLANNED BIDS ACTUAL START ROAD, PLANNED UTILITY CONSTRUCTION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: Construction of the utility tines began on May 5. Apre-construction meeting has been scheduled for May 79 by VDOT. All contracts have required a September 1994 completion. 15 BOND PROJECT UPDATE Attachment B May 24, 1994 BUDGET S 184,000 PROJECT COORDINATOR: RON EDYARDS FIRE HYDRANTS CONTRACT EXPENDITURES TO DATE J. P. Turner S 158,516.01 ACCOUNT CODE: TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP INSTALLATION I PLANNED ACTUAL FINAL INSP., PLANNED ACCEPTANCE & PROJECT COMPLETION ACTUAL TOTAL PLANNED ACTUAL COMMENTS: N-9 Four of the final eight (8) hydrants for this project have been installed. Two (2) in North County and two (2) in South County. Due to the truckers strike, the four (4) final hydrants to be installed on West Main Street have been delayed. This project will be completed next month providing the hydrant order is filled and Salem Water Department can install these hydrants by the end of June. Salem will install these last four hydrants because the water main is Salem property even though it exist in the County. 16 BOND PROJECT UPDATE ~ ~~ Attachment B May 24, 1994 PURCHASE OF LAND FOR HIGH SCHOOL BUDGET CONTRACT EXPENDITURES TO DATE S 750,000 $ 240,121.01 PROJECT COORDINATORS: JOHN CHAMBLISS AND HOMER DUFF ACCOUNT CODE: 155140 TASK 1 9 9 3 1 9 9 4 BUDGET OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP PURCHASE OF PLANNED 750 000 LAND ACTUAL 240 121 TOTAL PLANNED 750 000 ACTUAL 240,121 COMMENTS: 17 ACTION # n, ITEM NUMBER ( V ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: May Report on 1991 Water Projects COUNTY ADMINISTRATOR'S COMMENTS' BACKGROUND' In order to keep the Board of Supervisors informed, staff will provide a monthly report on the progress of the Spring Hollow Reservoir Project, Water Treatment Plant Project and the Water Transmission Line Project. SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its twenty-ninth month and the project is on schedule. Construction activity during the last month included: ° Fill line repairs have been completed, ° Reservoir has been filled to 1263 elevation (full pond 1410), ° Monitoring and filling will continue as engineer authorizes, ° Observation site is open. The current project contract total costs including existing and pending change orders is $25,044,000. This cost remains unchanged from the previous report. Funds expended to date for the construction phase of the reservoir are $25,025,687.25 and $1,801,846.86 for engineering construction phase services. WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. Activity during the last month included: ° Continued construction of Glenvar Pump Station, ° Continued work on final construction plans and specifications. During the next month, staff will perform the following: N'-~ ° Complete construction drawings and submit to State Health Department, ° Bid contract for river to plant pipe work, ° Bid rough grading of treatment site. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification, ° Easement negotiation, ° Obtaining easements, ° Preparation of construction drawings, ° Bid first section of transmission line (Starkey to Route 221); bids are due May 26, 1994. Work will continue on acquisition of easements during the next month. SUBMI ED APPROVED: ~~ Gary R b r son, P.E. Elmer C. Hodge Utilit Director County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Minnix Johnson Kohinke Eddy Nickens ACTION NO. ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Budget Work Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Please find attached updated forms and schedules to be discussed during the budget work session on May 24, 1994. This information should be inserted in the Work Session notebook. This time has been set aside to answer final questions concerning the FY 1994-95 budget. Respectfully submitted, W. Brent Robertson Budget Manager Approved by, Lo~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens _ _ _ Table of Contents 1. County Administrator's Message ....................................... 1-i Calendar ....................................................... 1-1 2. Summaries Sources/LJses of New Funds ........................................... 2-1 General Government Revenue Summary .......................... 2-2 Proposed FY 1994-95 Expenditure Budget ........................ 2-3 3. Expenditures Maintenance Needs ............................................. 3-1 Contributions -Social Service and Cultural Agencies ........ 3-5 Dues and Per Capita Allocations ................................ 3-6 Contributions to Human Services Agencies ..................... 3-7 4. Revenues Proposed State Funding ......................................... 4-1 5. Funded Capital Proposed CIP Proj ects/Maintenance Program .................... 5-1 Funded Replacement/New Vehicles ............................. 5-2 Capital Outlay Other Than Vehicles ........................ 5-3 6. Additional Funding Requests (Addbacks) Prioritized Additional Funding Request Public Safety Team -Special E-911 Request .............. 6-1 Public Safety Budget Team ............................... 6-6 Community Services Budget Team ....................... 6-8 ISOP Budget Team ...................................... 6-11 All Departmental Additional Funding Requests ....................... 6-14 7. Personnel Requested/Proposed Positions ................................... 7-1 8. School Budget Comparison Schedule ........................................... 8-1 9. 10. 11 CIP Roanoke County CIP Ranking System ................................. 9-1 Capital Improvement Program ................................... 9-4 Vehicle Replacement ................................................. 10-i Vehicle Inventory .................................................... 10-1 Debt Service Summary Schedule of Net Future Debt Requirements .......... 11-1 M:\Finance\Budget\Proposed\TOC-A. SAM Roanoke County Budget Calendar FY 1994 - 1995 9/17/93 CIP Packets distributed to department heads. 12/6/93 CIP Review Committee begins review of submitted projects. 1/7/94 Board of Supervisors planning retreat. 1/10/94 Budget kick-off and "Budget Teams" organization. 1/25/94 Budget Work Session -revenues, expenditure summary. 2/4/94 Department budgets due to Budget Department. 2/7 - 3/4/94 Budget Team Meetings: Prioritize Addbacks, Present Departmental budgets and Discuss Funding Issues. 2/8/94 Budget Work Session -Mid-year expenditures report. 2/22/94 Public Hearing: Tax Rates and Tax Assessment increase (101%). 3/8/94 Adoption of Tax Rates, Public Hearing: Citizen discussion of budget. 3/15/94 - 3/17/94 Departmental/Team Budget Hearings with County Administrator. 3/22/94 Budget Work Session: Vehicle Inventory, Expenditure Review, State Revenue Summary. 4/5/94 Special meeting -Joint Budget Work Session with the School Board; County Expenditures (Maintenance and capital needs). 4/12/94 Volunteer Rescue and Fire Chiefs Budget Work Session; Revenue Review; Recreation Advisory Committee. 4/26/94 Budget Work Session, Public Hearing: Citizen discussion of budget. Adopt School Budget. 5/10/94 Budget Work Session: Expenditure questions. Adoption of proposed School Budget. 5/24/94 Budget work session. CIP draft. First reading of Budget Appropriation Ordinance. 6/14/94 Second reading and adoption of Budget Appropriation Ordinance. Adopt County Budget. School CIP review. Adopt CIP. 1-1 M:\Finance\Budget\Instcuct\Calendar. W P 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ o 00 O N O N l~ ~O 00 M O O o0 00 ~D O o0 V'~ ~O ~n O N 'Z,y ~ ,-~ .--+ M [~ ~G 00 V~ \O O O ~--i ~ O O O M V') O O l~ U cd ~ ~ o ~ ~ ~ rn ~ ~ ~ Q ~ ~ ~ ~ w O ~ U o Ri ~. 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A W V l~ ~--~ O O --~ l~ M ~O O O O ~ O [~ _O O N O ~D oo ~n M [~ N l~ ~O O O O 00 7 O N N v ~n M O O v~ M 7 GO [~ ~ v~ ~D O~ -. ~O N O l Q~ o0 0o O M O O~ O ~_ 7 Go M vi i oo V~ N M O ~ 7 V a M N ~ oo V'i .~: ~D O N ~ M O~ O oo ao ~ N r O ~O ~O 7 O Qy O N N GO ~D ~--~ Vl GO O ~ O ~--~ N GO N O ~D ~--~ O O O ~O A O ~ ~--~ N ~ ~ M ~ 00 00 l~ V1 .--i GO M --~ O ~--~ ~O ~O ~ Vi M W M ~ N N N O O O O O O N ~t 0 0 0 0 ~O O O O O O ~O O O M 0o O O O O ~--~ O O ~--~ M z QO V Vl O N ~D N ~O ~ b N M ~/'~ 00 7 l~ 7 l~ ~--~ M N N O O N O N ~ o O o O M M M M N ~O ~O 7 N l~ [~ [~ W cMv a F" H V] W V] W ~ ~ v' W ~ W v, ~ o ~ ~ zo Q U z ~ ~ oz O [-~ ¢ p a ~ a F, ~ ~ v~d w ~ dH '7w U w'¢~ ~ ~ Q U [=,wwa'r~ F' ~L1 Q aC 7Q G1 ~~z~ w~~a ~ z ~ ~„v'z~ w~'~a '~ Q ~ oa.a~ zz z~OZ U QO z z O w z~OZ U Qp ~ Ca u, w E- = >~ ~ 00.1w w ~pE F.C4 w ~, CG OOF-w > FC4 w ~cG d C]Q~ W E~U~~U W F.¢H W CL N a H F+UQF V W ~,,.,Q3 W ~3 a ' Ca AC ~ ~ GZ `a C4 ~~w ~ w vzq w d ~ ~. `~'f~r ¢ Q .a ~y v, Qw .a aaQ QQz w Ca~¢~~wza¢z~~~ DUx~ W~~~ ~ o ~~ ~ d ~ ~ Q ¢ C] Q ¢ E - ww F Ca ~ ~ W~ ~ -w W00~ w .a ~w~F-E"'a ~aO 3 w w w w 0 w~ ~¢O w w0 O i ~ z x ~""' .a d w F' ,~ ¢ d W F" H ~..,, [-~ E.. x F' F" 3 W W cwn W E-~ F~ F" ~ ~ H E.. ¢ x¢¢33c1~~~ ~ d d z Ca~~~ ~ rnrnv~ wwU F- xw w w ~ C7v~ w 3 3 ~ 0 3 ~ ~ wv~ ~ ~ ~ w 3 H a Q ~ U 3 County of Roanoke Contributions to Social Service and Cultural Agencies FY 1994-95 Budget ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::..................................................................... . I €€~1~~951~;94`~~~€€ 1 :::::::::::.::::::::::::::::::..::::::::::::::::::::::::::::::::::::::::::::::::::::::::~:::::::::::::::::: Y;92:i::::::::::::::19512=93~€€s€ 1 .. :::::::::::::::::::::::::::::::::s:::::::::~:::::::::~~s:::::::::::::::::::::::::::::::::::::::::::::::::::::~~:::~::::::~:::::::::::::::::::::~~:::~::::::~::::::::::::::::::::....::::~:::::~:::::::::::::::::::....:::::::::::~:::::::::~ ss::::::::::::::::s::::::::::::::: .................................... ...........................::::::::::::::::::.. .. ::::::::: s:~::::P~ . sedgy .................:~:~:::::::::::::~anEtnibut~cros:::::::::::::::::::::::::::..................A~tuaEl:::::::::::::::::::::eK,ctuaEl::::::::::::::: HudgcF~`: Re~uesti::::::::...:............~c!.............. ealth and Social Services: TAP $25,000 $25,000 $25,000 $39,886 $25,000 TAP-Transitional living Center 15,000 15,000 15,000 25,000 15,000 Blue Ridge Community Services 69,984 79,332 79,332 103,634 79,332 $109,984 $119,332 $119,332 $168,520 $119,332 ltural Enrichment /Tourism Vinton Dogwood Festival $500 $500 $500 $500 $500 Roanoke Symphony 4,200 2,500 5,000 10,000 7,500 Art Museum of Western Virginia 0 0 1,000 5,000 1,000 Center in the Square 15,000 15,000 20,000 50,000 30,000 Arts Council of the Blue Ridge 4,200 2,500 3,000 4,000 3,000 Transportation Museum 4,500 4,500 10,000 10,000 10,000 Native American Festival 0 500 1,550 2,500 1,550 Science Museum :Operating 0 0 10,000 25,000 10,000 Capital 0 0 0 100,000 0 Julian Stanley Wise Museum 5,000 5,000 0 0 Mill Mountain Zoo 0 0 4,000 23,000 4,000 Roanoke Arts Commission Art Show 0 0 500 0 500 Roanoke Valley History Museum 0 0 6,450 6,350 6,450 Mill Mountain Theatre 0 0 8,500 9,000 8,500 Explore ('The River Foundation) 0 0 100,000 150,000 100,000 Salem Museum 0 0 0 5,000 0 Alonzo Stagg Bowl 0 0 2,500 2,500 2,500 Opera Roanoke 0 0 0 2,000 0 $33,400 $30,500 $173,000 $404,850 $185,500 Other: Roanoke Valley Community Band $0 $0 $0 $0 $0 Blue Ridge Small Business Center 0 0 0 5,000 0 League of Women Voters 275 275 275 275 275 VA Western Community College Scholarship Fund 5,192 5,585 5,433 5,370 5,433 Construction Student Activities Center 0 0 0 40,580 13,527 Miss Virginia Pageant 0 500 500 2,833 500 Better Business Bureau (Membership) 0 0 0 1,425 0 Roanoke Valley Horse Show 0 0 0 8,000 0 Ms. Va Senior Citizen Pageant 0 0 0 100 0 5,467 6,360 6,208 63,583 19,735 Total Contributions $148 851 $156 192 $298 540 $636 953 $324 567 BUDGE'111994\CONTR95 05/17/94 12:23 PM 3 - 5 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 ......................................................................................................................... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..............:.......:::::::::::::::: :::::::::::::::::::::::::::::::::::::. ::::::::::::::::::::::::::::::::::::: ..................................... :::::::::::::: s :::::::::::: ToI I. ................................... :::::::::::fio[al:::::::::::: ............... ::::::::::::::::::::::::::::::::::::::::::::::::::::~:::::::::::~::~::::::::::::::::::: ~:::::::::::::::::::::::::::::s:: ::::::::::::::::::::::::: :::::::~:~::::::::::~ :::::::::::::::::D~e attment:.:Des¢rz ton......................... ::::::::::::::::::~::::::~:::::;::::: :::::::: ........Re laced ::::::::::::::::::::::::::::::::::::: ......:::;:::::::::: ':sNe~r:::::::::~:::: ::::::::::::::::::::::::::::~:::::::: :::::::::: naritit:' ::::::::Q ::::::::::::::::::::::::::::::::::::: €Cos~ County Attorney Personal Computer (486) 2 2 $3,000 County Assessor Personal Computer (486) 5 5 7,500 Clerk of Circuit Court Workstation 1 1 2,000 Plat Duplicator 1 1 15,230 Treasurer Personal Computer (486) 4 4 5,400 Remittance Processor 1 1 100,000 Asst. Co .Administrator Human Services Personal Computer 1 1 1,638 Sheriffs Office Care & Confinement of Prisoners Hewlett Packard Laserjet IV Printer 1 1 1,325 Court Services Metal Detector 1 1 4,000 Court Services Unit Secretarial Desk 1 1 1,174 Secretarial Chair 1 1 137 Executive Chair 1 1 780 Police Department Administration Desk 1 1 245 Uniform Division Light Bar 4 4 3,000 Radar Unit 3 3 4,668 VG - II Radar Detector Detector 2 2 2,600 Field Alcosensors 5 5 2,500 Personal Computer(486) 1 1 1,600 Service Division Records Clerk Workstation 4 4 3,500 Fax Machine 1 1 2,000 Personal Computer(486) 2 2 3,500 Traffic Unit Division Portable Radio 4 4 10,501 Low Band SIRS Radio 4 4 1,912 Mobile Radio 4 4 8,840 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 3 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 .:.....::::::::::::::::::::::::::::::::::::.::.......: ~ ::: ~:::::::::;:::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::: ::::::::::::Total :::::::::::: ::: : :;:::::::::::: :::::::::::: ~;Siifiil;'s :::::::::::::::::::::::: s:::::::::::: :: s ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: s:::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ''s~€:€€€€:€€€~ artrnent€~Descr~ .than::::::::::~:::::::::s:::: :::::::::::::::::;:: s::::::::::::::::: :::;~:::Se 1~ce~........: ::::::::::::::::::::::::::::::::::::: ~:~.::.::....N .................. ::::::::::::::::: : : .... Fire and Rescue Administration Opticom Traffic Control System 50,000 Volunteer Fire Various Equipment 45,000 Volunteer Rescue Hollins Crash Truck Contribution 5,000 Engineering and Inspections Engineering Personal Computer(486) 1 1 3,000 Drainage County -Wide Drainage Projects 110,294 General Services Administration Personal Computers (486) 5 5 7,500 Solid Waste Personal Computer /Printer 1 1 4,000 Building Maintenance Small Capital Outlay 8,500 Maintenance Equipment 6,500 Planning and Zoning Personal Computer(486) 3 3 4,500 Social Services Administration Personal Computer (486) 2 2 3,000 Library Automation DRA Report Writer Collection and Transaction Management Software 1 1 7,861 OCLC/Solinet M486DXI Workstation 1 1 1,350 DEC Public Access Terminal 1 1 349 Bar-code Scanner 1 1 122 Joint Roanoke CountyBotetourt Library Library Shelving 1 1 250 Research & Circulation Opaque Projector 1 1 685 Elections Registrations HP Laser Jet Printer 1 1 1,400 Work Station 1 1 1,553 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 4 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 ....... ......... .. :::::::::::::::::::s:::::fioti-l€ii€~€ ...................................................::::::.:::.:.....:::::::::.:........:::::::::::...............::.:.:::.::::::....:: ~ ~::::::::::::::::::::::::::::::::::::: s::::::::::::::::::::::::::::::::::T:otal. ::::Uan ::::~; s€€€~Ca TY ':~'s€€~~1~...artnient`.D~ser~...tion ::::::::::::::::::::..R ............................. . Youth Haven II Outside Storage Shed 1 1 1,000 Furniture Replacement 1,500 (Communications 800 MHz Mobile Radios 2 2 5,000 Personal Computer(486) 2 2 3,400 Site Improvements 9,000 Management Information System Development Personal Computer 1 1 1,800 Upgrade LAN 1 1 10,000 Operations Memory Upgrade - DTC 1 1 4,000 E - Mail Software -LAN 1 1 2,500 Virus Protection Software -LAN 1 1 1,500 Additional Disk Storage - HP/957 1 1 3,000 Personal Computer 1 1 1,500 Law Library Personal Computer(486) 1 1 2,638 Laser let Printer 1 1 1,352 Computer Workstation and Printer Stand 1 1 1,800 Fee Class Various Program Equipment 19,000 Parks and Recreation Grounds Maintenance Equipment -Mowers, Trailers, Aerators Infield 6 6 50,000 Machines, Paint Machine and Gravely Pro SO E - 911 Hewlett Packard 918 Computer 1 1 35,000 Personal Computer - 486DX 14 14 28,000 Recapitalization Equipment 21,561 Total General Fund 651,465 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 5 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ...................................................... .......... : ~ atfimertt:~ :~ser~ ~~an~:: :::::s::::::::::::::~:~~:::::::::::::: ..........................::~.:::::: .. e ................... ::s:::::::::::::::~:::::::::::::::::: : :::::::::::...::::~:::::::::::: . e N .........................:.......... ;:;.::...... . .:.:::::::::T.otal::::::::::::: . ~~aai~tif'~'I ........~............ ::::::::::;:::: ..::::::::;~~: i Cosl~s € € € €€' Utility Department Administration Legal Size File Cabinets 8 8 2,152 Two -Drawer File Cabinets 2 2 358 Storage Cabinets 1 1 358 Book Shelves 1 1 345 Sewer Operations Sewer Meter -Roanoke City 1 1 12,000 Sewer Maintenance Aluminum Trench Shields 2 2 12,000 Rodder Machine 1 1 30,000 2000 Vel -Meter, Portable Model 1 1 3,000 Roof on a Retaining Wall at R.C.S.C 1 1 15,000 SSE/R Utility Trailer 1 1 6,000 Gas Monitor W/Data Logger & Charger 1 1 2,000 JCB Backhce 1 1 69,000 Water Maintenance Alarm Dialers 3 3 8,100 5 HP Booster Pumps 4 4 5,800 3 HP Booster Pumps 4 4 5,400 Chlorinators 3 3 4,500 Well Controls 3 3 9,300 Motor Control Valve 1 1 4,900 Pressure Reducing Valves - 6 inch 2 2 11,000 Contact Tank 1 1 17,000 Install Roof On Retainer Wall N/A 15,000 Water Operations Beepers 3 3 900 Total Utility Funds 234 Total All Funds $885.578 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 6 W Q W ~~ O~ 0 0 d waQ O ~~~ U~ a a, ~ ~ ~ ° ~ ~ ~ ~ c co oa ~ c oa c c c a '~ 8 ~ 8 8 $ ~e v°, ~ ~°~, ~ °o h °o w h h h ~ ~-+ ~ ae ~ g ~ °o_ ~o °o S °o ~ q a ,.. °o o $ o v"i ~' v' Y' ~ y .; ..~ . . c7 ~ ea g ~ 0 Q 25 °0 0 Q 25 g qg S ~e ° o g ~ ~ h h h F ~ y, o .., . . . . a e~O,, g ~Q c Z5 Q 25 QQ S gg S QQ ~S 5~ 5 2 g 2 5 5s~ S ~ ~ S C ~ ~ ~ n O p O p O tO0''i .-i .r d' q 8 8 S O pp O O a O~ O "' O a h o N N L1 ~ N n O O pO S N n V AO l~ ~ ~D `OO O O M a p G W v .~ ~e a ' S QQ S o QQ ~5 ~ $ °o QQ S n ~ S o ~ g t; ~+ ~ a U pp O+ o O~ 0 n 0 n ~ P po~pp O ~~~pop et vi n o0 N 0 N 0 N 0 N 0 n I~ M e'n h N a~ U U U U U U U U U ~~ x x x a ca z a a a ~ ~ ~ ~ o a z a 6 ~aN, ~ o ~ ~ ~ y ~U ~ ~ w a e e e ~ ~i °~ Y a a ~ ~ rn > °$ ~ ~ w ~ y a a w `° ~ ~ , 6 ~ ~ °- v w ~b 4: A ... ~ ~ > ~_ ~ '~ ~ ~~e'epp '° ~. ~ 3 ~' ~ B x ~ a ~ ~ U v~ G ,_ V y ~ R ~ A ~. ~ O O ~O p U D N p In N ~ O x is o ~ A 3 ~ x . ~ Op ~ w o a d • e eo o ~ CI Q ~ r Q d ~ 8 ~ ~ ~ ~ ~ ~ r ~ Q' o ~ ~ ° ~ 'C C .o oio a i A r e 0 ~ ~ ~ ~ ~ A~~ ~ °~' c a a ~ , a ~ N Q W ~ ~ poo ~ u .o ~ ~ .~ ~ c 9 3 ~ ~ °o o ~ a • a • ' 1' ~~ y G w H Q ~" ~ ~ ~~ ~q •yti W°WI •ny, wI E„~ ~ ~ ~ ~ a O ~ ~C7 ~u7 W w w a a °o, 0 .. 0 pF,, W A ~~ Y w°a~ pp„° ~~~ O~ UO a a ~~ ~~ ~ a c~ a ~ a c~ ~ a c~ a ~ s ~ a ~ s ~ a c~ a ~ a ~ a c~ a ~ a ~ a ~ a ~ a c~ a a a ~ ~ N yO~ N 000 Vhl M O~ O~ ~ pp O p O p O 8 O 8 O pp O [ti r~ ~ N ~ N YOj N 000 N V . r ,.,, n 0 p O p O p O pp O pp O 8 O pp O p S ~O ~ p' p' O O 00 v1 ~ 0 ~ ~ ~ 8 8 8 8 O S 8 O 8 O pp O pp O 8 O pp O 8 O 8 O 8 O 8 O 8 O 8 O ~ O h ~O O ~ O O h O O ..-i h .-~ O a0 ti O h ~ d' O h O M 00 O+ h N O M ~ ~ ~ ~ fV ~ ~ 00 O~ ti ti ,..i ..-~ .~ .~ .-~ .~r M M . 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ITEM NUMBER ' - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Work Session to Discuss Recommendations of the Leave Policies Team COUNTY ADMINISTRATOR'S COMMENTS: Ourmost recent report on County sick leave shows a slight decrease !n sick leave usage. 1 believe that the review procedures put in place will inprove our usage. ff not, 1 will ask staff fo take further action fo bring sick leave usage in line with the national average as requested by the Board. BACKGROUND Several months ago, the Board of Supervisors expressed an interest in the review of leave and holiday policies. The Board was particularly interested in reducing the amount of sick leave used by County employees and reviewing the County's policies on paternity leave and holidays. As a result of the Board's request, a fourteen member Team of County employees was formed to work on this issue. SUMMARY OF INFORMATION: Attached is the report of the Leave Policies Team. The Leave Policies Team Report provides recommendations on three major areas: opening County offices on certain non-traditional holidays; providing ways to reduce County average sick leave usage; and providing a recommendation on use of paid sick leave for paternity, extended maternity and adoptions. The Team recommendations are listed below. None of these recommendations are in conflict with The Federal Family and Medical leave Act which requires the County to provide up to twelve weeks of paid or unpaid leave per year for employees who qualify. County Offices Remaining Open on Non-Traditional Holidays One of the major obstacles to remaining open on non-traditional holidays is the inability of constitutional offices to access the State computer systems in order to conduct County business. The Leave Policies Team recommends that if the State's computer systems could be accessed, this should remove the constitutional officers' main objection to opening. Staff has contacted those State agencies involved and are awaiting their responses in order to ~- determine whether access will be permitted to information systems on State holidays.. Should this obstacle be removed, those non- traditional holidays such as; Lee-Jackson-King Day, President's Day, Columbus Day and Veteran's Day are recommended by the Team to remain open. Employees would receive these holidays as "floating" holidays which could be taken at a later date. There may be some additional costs for operating and utilities if County offices are open on the non-traditional holidays. Costs have not yet been substantiated and are still being reviewed. However, at this time, I believe the costs would be minimal. Reduction of Sick Leave IIsaae The Team's recommendation on reducing sick leave has three components: (1) greater accountability and awareness of usage; (2) greater uniformity in application of sick leave policy; and (3) rewarding of prudent sick leave usage. In the report, the Leave Policies Team offers specific suggestions for dealing with high sick leave usage which provides that all levels of supervision become more involved and accountable for sick leave usage in their departments. The Team recognizes the importance of uniformity across departments in the application of sick leave policy. The Team also recommends a program to reward those employees who do not use their sick leave. IIse of Sick Leave for Paternity, Extended Maternity and Adoption With regard to use of sick leave for Paternity Leave, Extended Maternity and Adoptions, the Leave Policies Team recommends reducing this benefit from thirty days to twenty days. Family Sick Leave The Team also recommended that the Board of Supervisors consider increasing use of sick leave for family sickness from six days per fiscal year to ten days per fiscal year, and that the three day "per occurrence" restriction be removed. The Report includes a survey of family sick leave practices for eleven other localities, and the survey supports this increase. STAFF RECOMMENDATION: The Leave Policies Team has done an excellent job and I agree with most of their recommendations. My recommendations are as follows: 1. County Offices should remain open on Lee-Jackson-King Day, President's Day, Columbus Day and Veteran's Day. These holidays will become floating holidays for County employees. 2. Reduce the use of Sick Leave allowed for Paternity, Extended Maternity and Adoption from thirty days to twenty days. r ~- i 3. Increase the use of Sick Leave for Family Sickness from six days per fiscal year to ten days per fiscal year. 4. Establish procedures for management to review with their employees the use of sick leave at stated levels of usage. Respectfully submitted, Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Denied ( ) to approve Received ( ) #2, 3, and Referred ( ) Policies T To ( ) VOTE Bob L. Johnson No Yes Abs recommendations Eddy _ x 4, of Leave Johnson _ x sam Kohinke _ _~ Minnix _ ~ Nickens ~ cc: File D. Keith Cook, Director, Human Resources ~- COUNTY OF ROANOKE LEAVE POLICIES TEAM REPORT April 19, 1994 INTRODUCTION FINAL REPORT OF THE LEAVE POLICIES TEAM At the request of the Board of Supervisors, a Team of County employees was formed to study certain leave policies. Specifically, the Board of Supervisors has an interest in reducing the amount of sick leave used by County employees and reviewing the County's policy on paternity leave. Following is a report from the Leave Policies Team addressing these issues. LEAVE POLICIES TEAM FINAL REPORT TABLE OF CONTENTS MISSION STATEMENT ........................................1 RECOMMENDATION ON OPENING ON NON-TRADITIONAL HOLIDAYS..2-3 Survey of Co. Depts. Regarding Holidays ..............4-6 Locality Survey on Holidays ............................7 Holiday Schedule Survey of Const. Offices ..............8 Report from Constitutional Officers .................9-13 RECOMMENDATION ON 5 WAYS TO REDUCE SICK LEAVE USAGE Goal One: Greater Accountability ................14-15 Goal Two: Greater Uniformity .......................16 Goal Three: Recognition For Employees ................17 RECOMMENDATION ON PATERNITY LEAVE POLICY ................18 Locality Survey on Sick Leave .........................19 APPENDIX A: LEAVE POLICIES TEAM MEMBERS ................20 APPENDIX B: LEAVE POLICIES TEAM RULES ..................21 LEAVE POLICIES TEAM MISSION STATEMENT A team was appointed to study County leave policies and make recommendations for changes. The "Leave Policies Team" will: review all County leave policies, provide ways to keep offices open on certain holidays, provide five ways to reduce and maintain the County average sick leave usage at the national average, review County policy on paternity leave and incorporate the Federal Family and Medical Leave Act into County policy. This Team will report back to the Internal Support and Operations Team and County Administrator and provide recommendations to the Board of Supervisors. The Team will conclude its work no later than March 25, 1994. Approved as Amended 3-8-94 LEAVE POLICIES TEAM MISSION STATEMENT "...provide ways to keep offices open on certain holidays" Recommendation The Leave Policies Team recognizes the importance of providing excellent customer service to the citizens. It has been suggested that one way to provide excellent customer service is to open County offices on certain non-traditional holidays, as opposed to following the State of Virginia holiday schedule which the County currently observes. One of the major obstacles to remaining open on non-traditional holidays is the inability of constitutional offices to access the State computer systems. The Team feels if the State's computer systems could be accessed this should remove the objections to remaining open. The Team would request that the County administration work with the State and the Constitutional Officers in exploring the possibility of having access to the State data bases and computer systems on those non-traditional holidays. The Leave Policies Team would then support floating 3 non-traditional holidays (Lee-Jackson-King Day, President's Day and Columbus Day). If the State data bases and computer systems cannot be accessed, the Team recommends that the County offices should not be open due to the detriment to customer service and inability to meet the expectations of the citizens. The Team further recommends that the total number of holidays remain the same (11 days). In researching this issue, the Team has discovered when State offices are closed, the information systems and all related support services are not available. Attached with this recommendation is a listing of those services that could not be provided by the Constitutional Offices. The hindrance to Constitutional offices ranges from the Clerk of the Circuit Court's inability to accept payments or issue any type of receipt, to the Treasurer and Commissioner who rely on the State of Virginia for State Income Tax and Division of Motor Vehicle information. In addition, the Treasurer would be impacted due to bank holidays occurring on potential days when the County might be open, this would necessitate holding large sums of money overnight and "co-mingling" of monies for multiple days' work. This "co-mingling" is a practice which the Auditor of Public Accounts advises against. If some offices were open on non-traditional holidays and others were not, employee morale would be affected. However, the Team realizes that County offices are open at the discretion of the Board of Supervisors and the County Administrator. The Team also recommends that the Director of Community Relations conduct a survey of County citizens to determine level of service and identify the need to be open on the non-traditional holidays and that the results of the survey be reported to the County Administrator and Board of Supervisors. Approved as Amended 4-18-94 3 LEAVE POLICIES TEAM HOLIDAY SURVEY OF COUNTY DEPARTMENTS 1. Are your offices/departments now open on any of the following holidays, or any other holidays currently observed by the State of Virginia and the County? Lee-Jackson-King Day (Jan.) President's Day (Feb.) Columbus Day (Oct.) Veteran's Day (Nov.) 2. What obstacles/inabilities to regular service do you now experience or anticipate if any of your offices/departments are open on these holidays? 3. Since the State offices are closed on these holidays, in what ways will this affect your operations? 4. Are there other County departments that you rely on to serve the public on those hoidays observed by the State of Virginia? If so, how will this service be affected if you are open on any of these holidays? 5. How would you anticipate your staffing needs on these holidays? 6. Other suggestions or comments. 4-8-94 4 LEAVE POLICIES TEAM SUMMARY OF RESULTS OF HOLIDAY SURVEY OF COUNTY DEPARTMENTS (24 County Departments surveyed, Constitutional Offices not included in survey, adequate information obtained from meeting with Officers). 1. ARE DEPARTMENTS/OFFICES NOW OPEN ON NON-TRADITIONAL HOLIDAYS: 17 departments - not open; 7 departments - operations open but administrative offices closed 2. OBSTACLES TO REGULAR SERVICE IF OPEN: 19 departments - none Comments for consideration holidays sometimes used to take main computer down, no mail and lack of work, small offices will be either short staffed on holiday or when employee takes floating day off. 3. STATE OFFICES CLOSURE EFFECT: 17 departments - no effect Comments for consideration: office utilizes state computer, inability to communicate with state agencies, citizen confusion regarding trash pick-up since they identify closure with state holidays, non-issuance of permits/licenses (i.e.building/business), closure of courts, Clerk of Court. 4. RELIANCE ON COUNTY DEPARTMENTS WHICH OBSERVE THESE HOLIDAYS AND THE EFFECT ON YOUR SERVICE TO THE PUBLIC: 16 departments - no reliance/no effect Others departments: Reliance on: Commissioner of Revenue, Treasurer, Clerk of Court, Courts. Effect: collection/deposit of monies, issuance of permits, confusion to the public. 5. ANTICIPATED STAFFING NEEDS: Full/regular staff: 16 departments Reduced staff: 8 departments 6. OTHER SUGGESTIONS OR COMMENTS: * No need to be open, standby crews are always available. * Usually use these holidays as work days. (5) * All County offices, except Public Safety, should be on same holiday schedules. (3) * Morale may become a problem. This undertaking is more politically driven that productive. Employees will be accruing time they may not get a chance to take off. Human Resources should develop a pool of people who can work part- 5 time in different departments to cover when employees take their floating holiday. * Difficulty in covering small offices when time is taken off. *2If schools are open it will be easier to implement this policy, as long as employees are allowed to take the holiday at some point. It's not so terrible that County employees get these holidays. * Not good PR to eliminate Lee-Jackson-King Day and Veteran's Day. * Can't see a burning need for County offices to be open. * Leave holidays as they are- "if it ain't broke, don't fix it". Morale will suffer and the thinking may be, what can be done "to screw County employees." Received by Team: 4-18-94 6 L C x . ~ o x x x x x x x x z \N x x x x x x ~ ° 0 ~ x x x x x x x 0 ~ x x x x x x w x :~ "x N o x x x x b N . x x x x x x x x x o d .Li U u '~ 4 ~ ^ ~ x x x x x x x ~ U v H L o x x x x x x Q U C' O ~0 O s x x x x x x x x -~ v ~ ~ A x x x x x a b . ;. ~ x x x . w x x x x x a ~ x x x x x x x ° ~ J a _ ~ " b ~ x x x x x x o o i A v . 6 ~° x x x x x x x x .--i C 0 ~ I .~-~ M ~-~+ x x x y d x ~ x x x x x x a, 0 ° ~° x x x x x x x x x x .n N T .d ~ c ~ A T ~ A ~ Ca ~ .~5 ' w ; H ~ v N ~ o ~ a Q ~ ~ ~' L ~ ~ {~ N q 7 H ~CO yt~ L a tl~ Ip N1l~ {0 ~ O o` u ~+ ro w U W H ~H z~ w ~~ x ~w w~ ~o ~`~x A LYi W a~w x~~ ~J'~ Qi w ~ A O A. H Ha ~~x i i~o v'1 '-+ N rr-+ x x A H a 0 x ~o d H A ~ ao x W x W LEAVE POLICIES TEAM HOLIDAY SCHEDULE SURVEY TREASURER'S COM. OF THE CLERK'S COMMONWEALTH SHERIFF'S LOCALITIES OFFICE REV'S OFFICE OFFICE ATTY'3 OFFICE OFFICE ROANOKE CITY OPEN OPEN CLOSED City Gov't Customer Customer Courthouse open on: service is service is Closed Veteran's Day & not hampered not hampered Columbus Day due to different due to different computer access computer access requirements than requirements than county. county. OPEN Courthouse Closed (cannot serve public) CLOSED Courthouse Closed CITY OF SALEM OPEN OPEN CLOSED City Gov't Customer Customer Courthouse open on: service is service is Closed LJK Day, hampered due hampered due Pres. Day & to restricted to restricted Columbus Day access to state access to state Veteran's Day computer, post computer, post (Note 3 of` office and banks office and banks these days closed. closed. are taken as floating holid ays) OPEN Courthouse Closed (cannot serve public) 3/25/94 CLOSED Courthouse Closed 8 Roanoke County Circuit Court Clerk's Office The Circuit Court Clerk's Office is on-line with the State of Virginia computer system for Financial Management and Case Management. These systems are not available on State holidays. The Clerk's Office would not be able to provide the following services without access to these systems. 1. Write receipts, therefore, no real estate transactions (such as deeds, deed of trusts, certificate of satisfaction assignments, etc.) can be put to record. 3. Issue a marriage license. 4. File suits ( i.e. divorce, law, adoption, criminal, etc). 5. Accept payments for fines or costs on criminal and traffic violations. 6. Enter information for filing and issuing witness subpoenas. 7. Answer questions relating to dates and time of hearings and trials. 8. Apply for fictitious name ("Doing Business As") in order to obtain business license from Commissioner of the Revenue. 9. Banks are closed. 10. State auditors disapprove of co-mingling deposits. They have issued guidelines on the procedures to be followed. 11. The post office is closed, therefore limiting the daily processes in the office. 9 Roanoke County Treasurer's Office We are here for customer service. Listed below are the reasons we feel it would not benefit the taxpayer to be open on State holidays. 1. Banks are closed. 2. State auditors disapprove of co-mingling deposits. They have issued guidelines on the procedures to be followed. 3. The post office is closed, therefore limiting the daily processes in the office. 4. We cannot get on-line with the state through the computer system. The following is a list of transactions that we would be unable to do. a. We could not enter estimated tax payments. b. We could not release taxpayers from Set Off Debt Collection. c. We could not research owners of vehicles through the DMV for Distress Warrant information. d. We could not find employment information from the VEC in order to process Tax Lien and Demand for Payment notices. e. We could not issue decals for new vehicles since the Commissioner of the Revenue's office cannot issue bills for the taxpayer. f. Commencing sometime in the next fiscal year we will be issuing a stop at DMV on vehicles for taxpayers with delinquency. If a taxpayer came in on one of these days to pay his account we would be unable to release it from DMV. We feel that we could not offer the taxpayer full service, which he or she expects to receive if county offices are open. If some of the offices are open without the Treasurer's Office and the Commissioner of the Revenue's Office being open, there could be potential problems with service. Our office is connected to Utility Billing and Finance. They could sign up for utility service but unable to pay except by check or money order. They could get permits but unable to pay for them except by check or money order. Water and septic tank permits could be issued but not processed on that day . 10 MEMORANDUM TO: FROM.• DATE: SUBJECT: HUMAN RESOURCES •til :' f 'l.~ COMMISSIONER OF THE REVENUE'S OFFICE March 22, 1994 FLOATING HOLIDAYS THE FOLLOWING POTENTIAL PROBLEMS ARE FORESEEN WITH CHANGING OUR FDUR EXISTING HOLIDAYS WITH FLOATING HOLIDAYS: 1. OUR OFFICE ALREADY WORKS THE HOLIDAYS IN JAN. & FEB. WE USE THESE AS CATCH-UP DAYS BECAUSE THIS IS DURING OUR HIGH VOLUME PERIOD FOR PROCESSING PERSONAL PROPERTY AND BUSINESS LICENSE RENEWALS. WITHOUT TAXPAYERS COMING IN AND/OR HAVING TO ANSWER THE TELEPHONE, WE ARE ABLE TO PROCESS A HIGHER VOLUME OF PAPERWORK. 2. HALF STAFF IS NOT IN THE TAXPAYERS BEST INTEREST, WITH NOT BEING ABLE TO ACCESS STATE INCOME IMS LINES, THE TAXPAYER THAT HAS A PROBLEM WILL HAVE TO BE TOLD THAT WE CANNOT GIVE THEM AN ANSWER TODAY, AND THEY WILL HAVE TO BE CALLED BACK OR TOLD TO COME BACK IN. SAME APPLIES IF THEY WANT TO KNOW WHAT THEIR ESTIMATED TAX PAYMENTS HAVE BEEN. 3. REAL ESTATE HAS TO BE ABLE TO TALK TO CLERK'S OFFICE. FOR INSTANCE, IF A BUILDER COMES IN FOR A PERMIT, AND THERE IS A PROBLEM WITH THE PLAT, REAL ESTATE HAS TO CALL THE CLERK'S OFFICE TO CLEAR UP THE PROBLEM BEFORE A PERMIT CAN BE ISSUED. SAME THING APPLIES IF A TAXPAYER COMES IN ABOUT A REAL ESTATE PROBLEM, THEY WANT AN ANSWER IMMEDIATELY. 4. PERSONAL PROPERTY HAS TO ACCESS STATE DMV LINES. IF SYSTEM JAMS UP OR LOCKS UP, THERE WILL BE NO ONE TO HELP OUR OFFICE FROM THE STATE OFFICE. TAXPAYER WILL NOT BE ABLE TO CONDUCT BUSINESS. PERSONAL PROPERTY SAYS THAT WHEN THEY WORK ON A SATURDAY, THIS HAS HAPPENED 6-8 TIMES PER DAY. 5. BUILDING WILL HAVE TO BE HEATED/AIR CONDITIONED AND LIGHTS LEFT ON FOR AN ADDITIONAL FOUR DAYS, RESULTING IN MORE COST IN RUNNING THE COUNTY ADMINISTRATION OFFICES. 6. TAXPAYER PROBLEMS CANNOT BE FULLY AND EFFICIENTLY ADDRESSED WITH PARTIAL STAFF. 11 2 ~,,. TD BE OPEN VETERANS DAY WILL UPSET LOCAL VETERANS, THEY FEEL THIS IS DISRESPECTFUL. 8. LOCAL BUSINESSES CLOSED FOR THAT DAY, COULD RESULT IN A HIGH VOLUME OF TAXPAYERS COMING IN, AND WE WOULD NOT BE FULLY STAFFED TO HANDLE THEM IN A TIMELY AND EFFICIENT MANNER. 9. POST OFFICE IS CLOSED, SO NO MAIL WOULD BE COMING IN TO PROCESS. 10. BILLS CREATED BY PERSONAL PROPERTY FOR THE TAXPAYER, WILL NOT BE ABLE TO PAY, SINCE THE BANKS ARE CLOSED AND TREASURER WILL NOT BE ABLE TO MAKE A DEPOSIT. THIS RESULTS IN CASH BEING HELD OVERNIGHT IN TREASURER' S OFFICE AS WELL AS BUSINESS LICENSE AREA OF COMMISSIONER'S OFFICE. Z1. AS A GOVERNMENT OFFICE, IT SEEMS DISRESPECTFUL TO BE OPEN ON A DAY SET ASIDE TO HONOR PAST PRESIDENT'S. 12 :.. Roanoke County Sheriff's Office 1. Court Bailiff's would be required Roanoke County courthouse if the Court and Commonwealth's Attorney would not be in session an othe would be closed. to provide security for the off ices of Clerk of Circuit are open, even though court r offices in the courthouse 13 LEAVE POLICIES TEAM MISSION STATEMENT "Five ways to reduce and maintain County average sick leave usage at national average..." GOAL ~` 1 Greater accountability and awareness of sick leave usage by employees, supervisors, department heads, and upper administration. Action Steps 1. Establish a policy that will require employees to be counseled on use of sick leave using the following progressive steps: • The immediate supervisor is required to review sick leave usage with employees when they use 6 days of sick leave. • The next level of supervision is then required to counsel and document when an employee uses 9 days of sick leave. • The next level of supervision is then required to counsel, document and report to Human Resources when an employee reaches 12 days of sick leave use. • The next level of supervision is then required to counsel, document, and submit a report to the County Administrator for employees that surpass the 15 days of sick leave usage per fiscal year. 2. Send to department heads a quarterly "print out" of the sick leave an employee has taken in that quarter and the leave the employee has remaining. 3. Supervisors should become aware of patterns that may develop in use of sick leave. After establishing a pattern of possible abuse of sick leave, counseling with that person. This may also include a review with the County Administrator. 4. Implement a mandatory discussion of proper sick leave usage to be conducted by department heads during review of employee's yearly evaluation. May even wish to insert a separate category on the evaluation form itself to emphasize the importance of proper use of sick leave benefits. (May effect pay raise). 14 5. The Board of Supervisors should include in County policy the statement: Even though County employees are provided with a yearly sick leave accrual of 15 days, abuse of sick leave may still occur even if the employee has not used the total 15 day accrual for the year. Approved as Amended: 4-18-94 15 GOAL #2 Greater uniformity in sick leave policies in their application and administration. Action Steps 1. Report long term illnesses/injuries, upon reaching 15 sick days, separately from personal sick leave computations. Maternity, paternity and adoption should also be reported separately. (Note: use of this leave will still be deducted from the overall sick leave balance) 2. County policy currently requires annual leave to be requested and approved 3 days in advance. Allow "same day" annual leave use in case of personal emergency involving other than sickness, thereby waiving the 3 day advance request. This will reduce the misuse of sick leave. 3. Encourage all employees to have a physical examination annually. Request Roanoke County Health Insurance Committee to incorporate funds for an annual physical in health insurance program. Approved as Amended: 4-18-94 16 GOAL #3 Recognition (rewarding) of largest part of our employee population in prudent sick leave usage. Action Steps 1. Provide an incentive/reward program for employees with low sick leave usage. Examples of incentive programs: • Extra days off. • Give the same pay for sick time as is given for vacation time when retiring. • Authorize more annual leave carry-over at the end of the fiscal year. • Saving Bonds as an incentive for prudent sick leave usage. Approved as Amended: 4-18-94 17 LEAVE POLICIES TEAM MISSION STATEMENT "...review County policy on paternity leave and incorporate the Federal Family and Medical Leave Act into County policy." Recommendation Increase allowance for family sick leave from 6 days per fiscal year to 10 days per fiscal year with no "per occurrence" maximum. Reduce paternity leave, adoption leave and extended maternity leave from 6 weeks to 20 days. (Note: this change would not affect the portion of maternity leave where the birth mother is medically disabled, as certified by her physician. This is normally 6 weeks.) Approved as Amended: 4-18-94 18 LOCALITIES SICK LEAVE SURVEY LOCALITY SICK LEAVE ACCUMULATION USE OF SICK LEAVE FOR: FAMILY ILLNESS DEATH Albemarle 12 days per year No maximum 3 days maximum per occurence Danville 12 days per year No maximum No maximum Hampton 12 days per year No maximum No maximum Hanover 14 days per year 5.5 days maximum 3 days maximum per year per occurence Lynchburg 12 days per year No sick leave use 5 days maximum hired after 4/86 for family same house, prior to 4/86 3 days maximum reasonable and other family discretionary time given Montgomery 15 days per year 3 days maximum 3 days maximum per occurrence/ per occurence/ 6 days maximum 6 days maximum per year per year Portsmouth 12 days per year No maximum No maximum Roanoke City Dual Leave Sytem: 10 days maximum 10 days maximxn hired prior to '92, per year per year Renewal Sick Leave System; after '92 Accrual System of 12-18 days per year based on years of service. Roanoke County 15 days per year 3 days maximum 3 days maximum per occurence per occurence 6 days maximum 6 days maximum per fiscal year per fiscal year (only applies to immediate family) Salem 10.5 days per year No maximum 3 days immediate family/2 days spouse's imm- ediate family maximum per occurence Stafford 12 -18 days per No maximum 3 days maximum year based on per occurence years of service 19A Comm. of VA 15 days per year 3 days maximum 3 days maximum per occurence per occurence 6 days maximum per year Received by Team 4-18-94 19B LEAVE POLICIES TEAM ALETA AKERS, POLICE COMMUNICATIONS DORA ALTICE, PAYROLL VICKIE BENNINGER, MIS ELAINE CARVER, PROCUREMENT KATHY CLAYTOR, HUMAN RESOURCES KEITH COOK, HUMAN RESOURCES JERRY DELONG, SHERIFFS OFFICE PAUL GRICE, FINANCE RAY LAVINDER, POLICE MARK LIGHT, FIRE AND RESCUE CINDY NIPPER, ENGINEERING AND INSPECTIONS BRUCE ROY, FIRE AND RESCUE NANCY THOMAS, TREASURERS OFFICE NANCY WRIGHT, CLERK OF CIRCUIT COURT APPENDIX A 20 APPENDIX B LEAVE POLICIES TEAM RULES 1.) On confidentially: Team discussions are open except items that the team specifically agrees to hold confidential. 2.) The team will generally follow Roberts Rules of Order when making a motion. A motion will pass if two-thirds of the whole team vote for the motion (this will be ten out of fifteen members) . Keith Cook and Kathy Claytor will each have a vote. 3.) Kathy Claytor will act as team facilitator and team spokesperson, on official matters. ADOPTED BY TEAM FEBRUARY 15, 1994 21 ~i MEMORANDUM TO: Elmer Hodge County Administrator FROM: Kathy Claytor Assistant Director of Human Resources DATE: May 18, 1994 SUBJECT: SURVEY OF SICK LEAVE PRACTICES FOR LOCAL BUSINESSES Attached is a survey of sick leave practices for local businesses in the Roanoke Valley. This is in addition to the survey of sick leave practices for local governments which is included in the Leave Policies Team Report (page 19). Also attached is this local government survey for comparison. Please let us know if you desire further information. Attachments SICK LEAVE PRACTICES - ROANOKE VALLEY BUSINESSES SICK LEAVE USE OF SICK LEAVE FOR: BUSINESS ACCUMULATION FAMILY ILLNESS DEATH APCO 6 mo . = 4 0 hrs . NO Up to 3 days 9 mo. = 80 hrs. (sep. leave) 12 mo. = 120 hrs. ea. addl. 4 mo. svc. = 40 hrs. up to 52 weeks BELL SOUTH 7 PTO days/yr. Yes 2-3 days (5 sick days + (sep. leave) 2 personal days not including vacation days) BLUE CROSS/ BLUE SHIELD PTO System- No restrictions on accrual based use of PTO time on yrs. svc., pay grd., exempt status CARILION PTO System- No restrictions on accrual based use of PTO time on yrs. svc. CYCLE SYSTEMS 5 Days/yr. NO 1-2 days (sep. leave) GENERAL ELECTRIC Salaried employees: NO Up to 5 days up to 20 days for (sep. leave) personal illness- may extend up to 6 mo. w/pay w/ authorization (NOTE: 5 addl. personal leave days/yr. may be used for family illness or any other reason) GENERAL ELECTRIC (Contd.) HAYES, SEAY, MATTERN & MATTERN ROANOKE TIMES & WORLD NEWS Hourly employees: 1-9 yrs. = 2 days 10-14 yrs. = 3 days 15-24 yrs. = 4 days 25+ yrs. = 5 days Max. accrual = 30 days (Note: accrue same amt. days/yr. may be used for other reason) 10 Days/yr. no carry-over Sick leave for personal illness granted by managers (no accrual system) No 3 days (sep. leave) as above of personal family illness or any Yes 3 days (sep. leave) No 3 days (sep. leave) 5-18-94 LOCALITIES SICK LEAVE SURVEY LOCALITY SICK LEAVE ACCUMUL.~TION USE OF SICK LEAVE FOR: FAMILY ILLV'r:SS DEPTH Albemarle 12 days per year No maximum 3 da s . . i - y max , r ~ i per occure~.cE Danville 12 days per year No maximum No maximum Hampton 12 days per year No maximum No maximum HanovEr la days per year 5.5 days maximum 3 Sys maxir-~-i per year per occurence Lynchburc 12 days per year No sick 1=_~vE use 5 days maxim hired after 4/86 for family :, same housE prior to 4/86 reasonable and , 3 days m~ci[r,.-; discretionary other family - time given Montgomery 15 days per year 3 days maximum 3 days maxim~,:m per occurrE_.ce/ p~ cccurenc~.~ 6 days maximum 6 days maxiTr.~-! per year per year Portsmouth 12 days per ye=r " No maximum ; No max_mum RoanokE City Dual Leave Sytem• 10 days ma:{imum 10 dG-vs ir~ru:, hired prior to '92, per year per year Renewal Sick LEave System; after '~2 P.ccrual System of 12-18 days per year based on years of service. Salem 10.5 days per year No maximum 3 days immediatE family/2 days spouse' s itr~n- ediate family maximum per occurence Stafford 12 -18 days per No maximum 3 days maximL-*~ year based on years of service per occure.*~cE Comm. of VA 15 days per year 3 days maximum 3 days maxim~-m per occurence per occurenc_ 6 days maximum per year Received by Team• 4-18-94 19 ACTION NO. ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Capital Improvement Program FY 1995-1999 COUNTY ADMINISTRATOR'S COMMEN S: -~~ ~'~' ~`~`~~~ ~~ ~ ~~ ~~ ~~ ~~ ~ ~ ~ . SUMMARY OF INFORMATION: The proposed CIP (draft) for FY 1995-1999 is submitted for the Board of Supervisors' review and discussion. The attached memo outlines the process and summarizes the projects that have been funded in the proposed FY94-95 budget. The Capital Improvement Program is a long-range planning tool. Therefore, the inclusion of a project in the CIP document does not obligate the County to undertake or fund that project. This document outlines the County's capital needs for the next five years. STAFF RECOMMENDATION: The Schools will bring their CIP projects to the Board of Supervisors for review and discussion on June 14, 1994. At that time, staff would ask that the Board adopt the Capital Improvement Program, inclusive of County and School projects. Should the Board have additional questions or concerns at this meeting, the formal adoption could then be deferred until June 28, 1994. Respectfully submitted, W. Brent Robert on Budget Manager Appro~red by, III /~4~r~ it ~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens _ _ _ ~-a County of Roanoke Capital Improvement Program Draft Budget Work Session May 24, 1994 Members of the Board of Supervisors: Attached is a draft copy of the Roanoke County Capital Improvement Program (CIP) for fiscal years 1995-1999. This draft has been updated from the draft version you received on May 10, 1994. Please dispose of the previous draft. This program is a schedule of public improvements which may be made over the next five year period. Roanoke County has not updated its CIP since July, 1991 when the Board of Supervisors adopted the program for fiscal years 1992-1996. Annual updates of the CIP will be completed from this year forward with the process running concurrently with the County's annual budget development. The CIP includes major capital projects costing a minimum of $25,000 and having an expected life of at least seven years. Projects included in this document address facilities development and/or improvement, infrastructure and large equipment needs. Each project will be associated with a specific operating department and will include prior approved funding, estimated expenditures over the next five years and total estimated cost of the project. Cost figures used represent estimated expenditures of the County and are "net" of other funding sources (ie. other locality's contribution, state or federal funding). Also included for each project is a complete description, justification, possible funding sources, impact upon departmental operating budget and the project's relationship to the County's Comprehensive Plan. A summary of funded CIP projects included in the proposed FY1994-95 budget are as follows: Vehicle Maintenance/Fuel System $ 90,000 Geographic Information System 55,000 Road Projects (VDOT Revenue Sharing) 500,000 Emergency Station Generators 220,000 Opticom (Phase I) 50,000 Fire Pumper 240,000 Ambulances (2) 160,000 Automated Refuse Collection Vehicle 105,000 Brambleton Center-Phase I 30,000 Total General Fund 1450 000 Water Fund: System Upgrades 300,000 I-81, Exit 144 Water System 50,000 VDOT Highway Project 50,000 ~a Sewer Fund: Sewer Intercept Upgrade 1,442,000 Sewer Submain Upgrade 531,000 Regional Waste Treatment Plant 500,000 Annual Sewer Line Repair/Replacement 380,000 Total Utility Funds 3 253 000 The implementation of the CIP rests with the Board of Supervisors through its adoption and incorporation of projects annually in the County's capital budget; therefore, inclusion of a project in the CIP does not necessarily indicate a funding commitment by the Board. The CIP is a tool that the governing body can utilize to implement along-range plan to address capital needs. Commitment of funds will result with the adoption of the annual Appropriation Ordinance. A final CIP document will be presented to the Board for adoption on June 14, 1994 along with the adoption of the overall County budget. Should you have any questions or concerns, please call me at 772-2021 or Drew Glen at 772-2162. Sincerely, ~~~~°.~~ W. Brent Robertson Budget Manager 05/24/94 DRAFT County of Roanoke, Virginia Capital Improvement Program Fiscal Years 1995 - 1999 05/24/94 DRAFT 05/24/94 DRAFT 1995 -1999 CAPITAL IMPROVEMENT PROGRAM BOARD OF SUPERVISORS Lee B. Eddy Chairman of the Board Edward G. Kohinke, Sr. Vice Chairman of the Board H. Odell "Fuzzy" Minnix Board Member Bob L. Johnson Board Member Dr. Harry C. Nickens Board Member Elmer C. Hodge, Jr. County Administrator 05/24/94 DRAFT BUDGET STAFF W. Brent Robertson, CPA Budget Manager Andrew Glenn Assistant Budget Manager Lynda T. Murphy Graphic Designer CIP REVIEW COMMITTEE Brent Robertson Terry Harrington John Chambliss Ann Marie Green Arnold Covey Kathy Claytor Jim Jones Spencer Watts Gerald Holt Homer Duff Nancy Bailey Pete Haislip Budget Manager Director of Planning Assistant County Administrator Community Services Team Community Development Team ISOP Team Facilities Management Team Gang of 40 Public Safety School Board Representative EAC Representative Director of Parks & Recreation 05/24/94 DRAFT CAPITAL IMPROVEMENT PROGRAM Fiscal Years 1995 - 1999 Adopted By Roanoke County Board of Supervisors 05/24/94 DRAFT 05/24/94 DRAFT Table of Contents Page Attachments: A. Summary of Capital Improvement Projects by Department i Approved Capital Improvement Projects by Functional Category 1 Functional Categories: Economic Development 2 Engineering 5 Property Management 11 Fire and Rescue 14 General Services 35 Library 45 Parks and Recreation 54 Planning and Zoning '70 Police '75 Procurement 82 Sheriff gs Utility gg School 9~ Appendices 100 Roanoke County CIP Ranking System A 05/24/94 DRAFT Capital Improvement Program 05/24/94 DRAFT Economic Development 05/24/94 DRAFT Economic Development Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source GOR/SG Hollins Joint Industrial Park 1 $750,000 C FA Total $750,000 Funding Source: SG -State Grants Project Type: FA -Federal Assistance C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 3 05/24/94 DRAFT 4PROJECT CATEGORY: PROJECT TITLE: Economic Development Hollins Joint Industrial Park Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $750,000 $750,000 DESCRIPTION Develop vacant 165 acre industrial site in Roanoke and Botetourt Counties. Provide industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Construct a 75,000 sq. ft. expandable shell building. Utilities Project, North County, I-81, Exit 43 (146) Water System. See Utility. JUSTIFICATION The project will provide an economic development opportunity for at least two local governments to address the needs of lack of developable industrial sites. Both Counties can jointly use general funds as leverage for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA,) funding. FUNDING SOURCES Recommended funding source for this project would be general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN The Hollins industrial site is identified on the Roanoke County Comprehensive Plan (as amended) and is zoned appropriately in both Roanoke and Botetourt Counties. 05/24/94 DRAFT Engineering 05/24/94 DRAFT Engineering Capital Improvement Projects Project Description Funding Source Dixie Caverns Landfill $ 7,937,732 C BI/GOR Stormwater Management/Drainage 5,765,000 C GOR/BI County-Wide Road Improvement (VDOT Revenue Sharing) 3,466,000 C BI/GOR Geographic Information System GOR/UF/ 3,060,000 C LP Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle $20,228,732 Funding Source: LP -Lease Purchase OF -User Fees LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 6 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Engineering Dixie Caverns Landfill Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $4,937.732 $1,000,000 $1,000,000 $1,000,000 $7,937,732 DESCRIPTION Dixie Caverns Landfill is located on Twine Hollow Road north of Interstate I-81. The cleanup is underway in accordance with both the Consent Order and the Consent Decree that have been agreed to by the Board of Supervisors. JUSTIFICATION The Board of Supervisors has agreed to this action as outlined in the previously mentioned Consent Order and Consent Decree. FUNDING SOURCES Possible funding sources are bond issue or general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Engineering Stormwater Management/Drainage Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $1,000,000 $1,905,000 $1,810,000 $1,050,000 $5,765,000 DESCRIPTION Stormwater management will consist of the construction of regional stormwater management facilities as identified in the Master Plan and will also address flood mitigation projects. This funding will also be needed to address federally mandated stormwater quality regulations that are currently being proposed. JUSTIFICATION Roanoke County has committed to participating in a regional stormwater management plan for the purpose of addressing existing and future stormwater management problems. FUNDING SOURCES Code of Virginia allows for the collection of a utility tax ,General Operating Budget of the County, and developers. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Engineering County-Wide Road Improvement (VDOT Revenue Sharing) Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $966,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,466,000 DESCRIPTION This project includes all secondary roads within the County and the improvements which include plant mix, drainage, curve widening, road widening, etc. JUSTIFICATION Supplements secondary road funds with the economy as slow as it is. VDOT matches the funds up to a maximum of $500,000. The County receives $1,000,000 in road improvements for a County investment of $500,000. FUNDING SOURCES The proposed source of funding for this project would be the savings in general operating revenue. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Engineering Geographic Information System Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $55,000 $965,000 $1,020,000 $1,020,000 $3,060,000 DESCRIPTION A Geographic Information System is "a data management system designed for the entry, storage, analysis, management, and display of data that can be associated with physical locations on the earth." JUSTIFICATION Geographic information is important and has been estimated that 85 percent of the goverrunent's decisions require it. Creating and maintaining this information is a significant expense. The system can save the citizens of Roanoke County money, reduce redundant activities, and improve the quality of accessibility of the information collected. FUNDING SOURCES Possible funding source is the E-911 tax and the General Operating Budget. OPERATING BUDGET IMPACT None. Some of the cost may be minimized with Public and Private Partnership. RELATIONSHIP TO COMPREHENSIVE PLAN The Geographic Information System can provide timely, accurate information for analysis of the Comprehensive Plan. 10 05/24/94 DRAFT Property Management ~~ 05/24/94 DRAFT Property Management Capital Improvement Projects Project Description Funding Source Vehicle Maintenance and Fuel Management 1 $90,000 C GOR System Total $90,000 Project Type: Funding Source: C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 12 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Properly Management Vehicle Maintenance and Fuel Management System Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $90,000 $90,000 DESCRIPTION This project is a computer system that is used to monitor and analyze the condition and replacement of County Vehicles. The system is linked to fuel monitoring and disbursement in order to manage data input for the analysis system. JUSTIFICATION This system is necessary to establish aCounty-wide vehicle replacement policy. It will assess all vehicles by a combination of factors such as condition, age, mileage, etc.., rather than the current methods calculated by individual departments. The automated fuel system will be replaced due to lack of support, unavailability of parts and obsolescence. FUNDING SOURCES The proposed source of funding for this project is the General Operating Revenues. OPERATING BUDGET IMPACT The annual general maintenance costs is estimated at $10,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 13 05/24/94 DRAFT Fire and Rescue 14 05/24/94 DRAFT Fire and Rescue Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Station Generators 1 $ 220,000 E GOR Fire Pumper Replacement Program 2 1,240,000 E GOR Pager Replacement Program 3 570,000 E GOR Ambulance Replacement 4 480,000 E GOR Mount Pleasant Public Safety Building 5 750,000 C BI Station Bay Heaters 6 50,000 E GOR 800 MHz Base Stations 7 65,000 E GOR Replace Bay Doors and Openers 8 141,000 MR GOR Opticom Traffic Control System 9 444,000 C GOR Medium Duty Squad Trucks 10 220,000 E GOR Upgrade Underground Fuel Storage Tanks 11 100,000 E GOR Fire Hydrants 12 300,000 C GOR Two Ladder Trucks 13 1,200,000 E GOR Bunk Room Additions 14 118,000 C GOR Clearbrook Station Addition 15 140,000 C GOR Additional Drive Through Bays 16 330,000 C GOR General Renovations 17 115,000 MR GOR Heavy Duty Squad Truck 18 330,000 E GOR 800 MHz Repeater -Upgrade 19 $ 150,000 E GOR Total $6,963,000 Project Type: E -Equipment Funding Source: C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 15 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Station Generators Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $220,000 $220,000 DESCRIPTION This project would place emergency generators in each station. Currently not all stations have emergency power during outages. The generators would give all stations emergency power thus allowing them to act as emergency shelters and to operate all vehicle bay doors. JUSTIFICATION Completion of this project will give the stations the ability to serve as emergency shelters for all disaster situations if needed. Emergency response must be provided on a continuous basis, and in order to complete this task, electricity is a necessity. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 16 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Fire Pumper Replacement Program Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $240,000 $250,000 $250,000 $250,000 $250,000 $1,240,000 DESCRIPTION This project will replace old, worn out trucks stationed throughout the County. JUSTIFICATION The replacement of current used equipment is scheduled for the next 5 years. In order to maintain current insurance rating, fire pumpers must be replaced on a regular basis. This replacement schedule will replace the oldest vehicles in the Fire and Rescue fleet. FUNDING SOURCES Proposed funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 17 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Pager Replacement Program Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $330,000 $120,000 $120,000 $570,000 DESCRIPTION This project will replace old emergency service paging systems on Poor Mountain and Ft. Lewis Mountain, station "back up" stations and pagers for all the County volunteers. JUSTIFICATION The existing paging system is outdated and replacement equipment is difficult to obtain. The low band frequency base stations and pagers will no longer be in production in the near future. An updated system will offer County wide coverage for the volunteers. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 18 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Ambulance Replacement Program Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $160,000 $80,000 $80,000 $80,000 $80,000 $480,000 DESCRIPTION This project will replace two medium duty squad trucks at Cave Spring and one other rescue squad location. JUSTIFICATION The two squad trucks are requested to replace vehicles that are worn out and undependable. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 19 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Mount Pleasant Public Safety Building Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $150,000 $600,000 $750,000 DESCRIPTION This CIP project was originally for the Hanging Rock area. The building is still needed, but for Mount Pleasant Fire and Rescue. The Mount Pleasant building needs to be replaced with a larger, more efficient building. JUSTIFICATION The current Mount Pleasant building is not large enough to accommodate the needs of the community. It does not have sleeping facilities, proper offices, showers, etc. FUNDING SOURCES Proposed source of funding for this project would be general obligation bond issue. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 20 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Station Bay Heaters Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $50,000 DESCRIPTION This project will replace outdated heating systems in the older stations. JUSTIFICATION Current heating systems in the older stations are outdated and not fuel efficient. The current cost for heating the old buildings is three times the amount to heat newer buildings with the new type of heaters. The installation of these heaters will decrease the heating bills for the department and provide an adequate level of warmth in the stations. FUNDING SOURCES The proposed funding source for this project is General Operating Revenues. OPERATING BUDGET IMPACT It is anticipated that this replacement program will decrease the annual heating bills for the Fire Stations and decrease the yearly maintenance costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 21 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue 800 MHz Base Stations Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $65,000 $65,000 DESCRIPTION This project would place 800MHz base stations at all public safety buildings. JUSTIFICATION The public safety buildings have no radio communications with the "in transit" units or dispatchers Personnel currently have to pull a vehicle out of the building and use that radio or use a portable fro on of the units. FUNDING SOURCES The proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project was not identified in the 1985 Comprehensive Plan. 22 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Replace Bay Doors and Openers Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $141,000 $141,000 DESCRIPTION This project will replace glass bay doors with solid doors in the stations. Doors to be replaced will be Catawba, Hollins, Clearbrook, Bent Mountain and Fort Lewis. Four door openers will be installed at each location. JUSTIFICATION The current doors need replacement due to the enormous glass surface that results in a high level of heat loss. The addition of door openers will increase security and reduce heat loss. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. Cost savings will be recognized due to heat efficiency. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 23 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Opticom Traffic Control System Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $98,000 $148,000 $148,000 $444,000 DESCRIPTION The Opticom system will allow emergency vehicles to change the light at an intersection . Opticom would be installed on 24 intersections throughout the County, and emitters placed on all fire and rescue vehicles. JUSTIFICATION The current state law and county policy requires that emergency vehicles come to a complete stop before proceeding through a red light. The increase of traffic in the more traveled sections of Roanoke county has increased response times due to this fact. The installation of the Opticom system will allow emergency vehicles to change the light in their favor upon approach of the intersection. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 24 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Medium Duty Squad Trucks Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $110,000 $110,000 $220,000 DESCRIPTION This project will replace two medium duty squad trucks at Cave Spring and one other rescue squa location. JUSTIFICATION The two squad trucks are requested to replace vehicles that are worn out and undependable. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 25 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Upgrade Underground Fuel Storage Tanks Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $25,000 $25,000 $25,000 $25,000 $100,000 DESCRIPTION This project will remove and replace underground fuel storage tanks at the following public safety buildings: Cave Spring Fire Station, Catawba, Hollins, Mount Pleasant, Clearbrook, Bent Mountain, Fort Lewis, and Masons Cove. JUSTIFICATION The project must be completed by 1998 in order to comply with EPA regulations. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 26 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Fire Hydrants Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $150,000 $150,000 $300,000 DESCRIPTION This project will add additional hydrants throughout the County to insure fire protection. JUSTIFICATION The addition of hydrants will increase the number available for fire protection where water lines are available but do not have hydrants. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 27 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Two Ladder Trucks Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $600,000 $600,000 $1,200,000 DESCRIPTION This project would add one new ladder truck and replace one ladder truck. JUSTIFICATION The addition of one ladder truck at the Fort Lewis Station and replacement of an existing ladder truck at Hollins or Cave Spring will give additional resource capabilities for high rise buildings. Current ladder trucks are not adequate to provide resource services to high rise structures. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 28 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Bunk Room Additions Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96. 1996-97 1997-98 1998-99 Total Cost $118,000 $118,000 DESCRIPTION This project will provide seven individual cubicles for a coed sleeping dorm at the Catawba, Mount Pleasant and Masons Cove Stations. JUSTIFICATION Rapid response to emergency calls is enhanced by personnel sleeping at the fire and rescue stations. The stations noted above currently do not have sleeping facilities for volunteer personnel. FUNDING SOURCES The proposed source of funding for this project is General Operating Revenues. OPERATING BUDGET IMPACT The additional living space will cause an increase in the station's utility costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 29 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Clearbrook Station Addition Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $140,000 $140,000 DESCRIPTION This project provides the addition of a meeting room, bunk room, and offices at the Clearbrook Station. JUSTIFICATION The existing building at Clearbrook does not have adequate meeting facilities for volunteer personnel. The existing bunk room on the second floor does not meet the fire code (there is no secondary exit on the second floor). The completion of this project will bring all sleeping areas in line with the code requirements. The addition of the meeting room will increase the ability to conduct in-house training. FUNDING SOURCES Recommended funding for this type of capital project would be the general operating revenue. OPERATING BUDGET IMPACT Increased utility and maintenance cost for the addition of facility space. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 30 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Additional Drive Through Bays Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $110,000 $220,000 $330,000 DESCRIPTION This project provides for an additional drive through wash bay at Hollins, Bent Mountain, and Fort Lewis stations. JUSTIFICATION The current stations are at capacity and equipment is routinely kept in the wash bay or outside. The addition of one drive through bay at each of these stations will increase the capacity to garage current vehicles and allow for future expansion. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT The operating budget impact is offset by the cost savings in efficiency. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 31 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue General Renovations Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $115,000 $115,000 DESCRIPTION This project involves a variety of renovations to maintain function and appearance to existing structures. JUSTIFICATION Existing structures need a variety of renovations to maintain function and appearance. The addition of 911 lines on the exterior of the buildings is needed to provide immediate access to the dispatcher for citizens at times when stations are not manned. FUNDING SOURCES The recommended funding source for this project is general operating revenues. OPERATING BUDGET IMPACT Increase in Utility cost. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature, is not addressed in the 1985 Comprehensive Plan. 32 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Heavy Duty Squad Truck Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $330,000 $330,000 DESCRIPTION This is a vehicle that carries heavy equipment and would be stationed at Station 3. JUSTIFICATION The Fire and Rescue department currently has one of these vehicles stationed at Station 5 in North County. There is a need to have the same type of unit to cover the South County. FUNDING SOURCES Recommended funding source for an annually reoccurring replacement program would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 33 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue 800 MHz Repeater -Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $150,000 $150,000 DESCRIPTION This project would provide three 800MHz repeaters to be added at Poor Mountain, Fort Lewis and Crowells Gap. JUSTIFICATION An additional set of simulcast repeaters are needed in the system due to the growth and to eliminate any busy signals. It is anticipated with the addition of the Resource Authority, Solid Waste and Utilities that system busy signals will be experienced. This will effect all uses including emergency services. This is a County-wide project. FUNDING SOURCES The funding source for this project will come from the general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Capital Improvement Plan. 34 05/24/94 DRAFT General Services 35 05/24/94 DRAFT General Services Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Tvne Source Vehicle Wash Bay 1 $ 170,000 C GOR Service Center Building Upgrade 2 130,000 MR GOR Microwave System Test Unit 3 207,900 E GOR Freeloader Service Upgrade and Expansion 4 492,000 E GOR Mobile Drop-Off Vehicles 5 199,000 E GOR Residential Automated Curbside Recycling 6 1,512,000 E GOR Vehicle Replacement 7 1,105,000 E GOR Public Safety Center Window and Electrical Upgrade 8 115,000 MR GOR $3,930,900 Project Type: E -Equipment C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 36 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Vehicle Wash Bay Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $170,000 $170,000 DESCRIPTION Construction of four vehicle wash bays to maintain Solid Waste, Utility, Police, and Parks and Recreation vehicles. The facility will be located on the grounds of the Public Service Center. JUSTIFICATION The run-off from the current activity is in violation of current EPA laws. This project is designed to correct a major deficiency in drain and wash water run-off. The equipment is frequently contaminated with sewer substances, raw garbage, pesticides, lime, paint, etc. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 37 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Public Service Center -Building Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $80,000 $30,000 $20,000 $130,000 DESCRIPTION The Public Service Center Building upgrade will complete exterior painting, window replacement, guttering, demolition of boiler room, paving, and security fence completed around the real of the building. JUSTIFICATION After the 1985 flood, several low priority items were never completed. The deterioration of the building, driveways, and parking lots has progressed. The fence will insure security of the building. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 38 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Microwave System Test Unit Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $197,100 $10,800 $207,900 DESCRIPTION Purchase of equipment to give the Communications Shop the ability to provide in-house maintenance for a11800 MHz equipment. JUSTIFICATION In-house maintenance is considerably cheaper to perform, however, it does take lead time to acquire equipment, training and assume responsibility. Much of the equipment required has already been purchased due to the maintenance program assumed for the mobile and portable radios. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT Operating savings will be realized due to the elimination of an outside maintenance contract. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 39 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Freeloader Service Upgrade and Expansion Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $186,000 $114,000 $64,000 $128,000 $492,000 DESCRIPTION County currently provides a trailer left overnight to aid residents in cleaning up their houses and property. Two trailers are booked weeks and months in advance. Additional equipment would allow staff to service more residents. JUSTIFICATION The services is used year round and is usually booked weeks or months in advance. This service is cost effective in that refuse crews do not have to handle the refuse and it eliminates the temptations for residents to dump trash along the sides of the roads. FUNDING SOURCES Proposed source of funding for this project would be general operating revenue. OPERATING BUDGET IMPACT This project would require $50,000 personnel services for additional staff and $30,000 operating expenses for the maintenance of an expanded fleet. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 comprehensive Plan. 40 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Mobile Drop-Off Vehicles Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $112,000 $87,000 $199,000 DESCRIPTION This project will purchase truck-trailers as mobile drop-off vehicles that would be transported to designated locations on a scheduled basis so residents can drop-off their recyclable materials. Trailers will be compartmentalized to separate different materials. The truck is detachable and can be used to either haul other trailers or other refuse business. This project provides for the purchase of two trucks and five trailers. JUSTIFICATION The Board of Supervisors approved the testing of automated recycle collection, however, as part of the overall plan, some rural areas were to be serviced by the drop-off stations rather than door to door. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT This project would require approximately $46,000 for additional staff and $30,000 additional operating expenses for the maintenance of an expanded fleet. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 41 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Residential Automated Curbside Recycling Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $392,000 $392,000 $272,000 $456,000 $1,512,000 DESCRIPTION The County will offer commingled curbside (monthly pickup) to all residents that have automated refuse collection. Others will receive mobile drop-off service. Each home will receive a 60 gallon cart to put all their recyclable materials in. Utilizing the automated vehicles, we will collect the materials once a month. JUSTIFICATION The County is under a state mandate to divert a certain percentage of the materials from the landfill. Curbside recycling is one component of achieving this. Automated collection is less costly and requires less manpower than source separated collection. FUNDING SOURCES Proposed source of funding for this project would be the general operating revenue. OPERATING BUDGET IMPACT This project should save the County a substantial amount in tipping fees once it is fully implemented. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 42 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Refuse Collection and Vehicle Replacement Program Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $105,000 $250,000 $250,000 $250,000 $250,000 $1,105,000 DESCRIPTION This project will provide amulti-year replacement program for all automated refuse collection vehicles. JUSTIFICATION The Vehicle Replacement will maintain adequate service levels for refuse collection. Regular replacement of equipment must occur as age and wear dictate. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT Maintenance costs will be minimized with a routine equipment replacement program. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 43 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: General Services Public Safety Center Window and Electrical Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $40,000 $75,000 $115,000 DESCRIPTION Public Safety Center -This project provides for caulking and sealing of existing windows and to install storm windows for heat efficiency. It also includes correction of electrical wiring deficiencies. JUSTIFICATION This project will correct inefficient heating and cooling problems, and correct electrical problems cited in the engineering study. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 44 05/24/94 DRAFT Library 45 05/24/94 DRAFT Library Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Terminal Parity and Support for Integrated Automated System 1 $ 64,000 E GOR Vinton Parking Lot Expansion 2 33,000 C GOR Meeting Room Furnishings and Equipment 3 39,000 C GOR Mason's Cove Branch Library 4 608,000 C BI Southwest Branch Library 5 1,829,000 C BI Minor Renovation & Refurbishment of Headquarters Library 6 268,000 C GOR/BI Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle $2,841,000 Funding Source: LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 46 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Library Terminal Parity and Support for Integrated Automated System Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $25,000 $39,000 $64,000 DESCRIPTION This project will place 14 additional public access terminals and three workstations in four major library facilities (Headquarters, Hollins, Vinton, and Glenvar); upgrade muxprocessor support; prepare for the eventual migration to open architecture and client/server environment; some wiring and cabling must be enhanced or extended to support terminals; appropriate furniture will be needed for some units; workstations will include barcode scanners; printers provided for workstations and public access. JUSTIFICATION Project will benefit the 52,000 registered library users and 600,000 library visitors per year by improving access to the automated catalog and relieving increasing queuing problems at peak periods. Workload on County terminals as measured by circulation alone is 256% higher than on city terminals (average direct circulation per terminal per year: City, 12,364; Salem, 25,672; County, 44,066). To bring terminal workloads within 5% of Salem levels would require 51 terminals (net gain of 17). Terminal parity will also increase productivity of reference and circulation staff, allowing library to meet currently unfilled demand and to increase response time for informational requests. Increased user access will reduce reliance on staff to conduct routine searches, freeing staff to deal with more complex problems. Current usage levels exceed vendor and manufacturer recommendations; high use levels result in increased deterioration of equipment and frequent repairs. Project establishes basic, first elements for move to open architecture, client/server environment, as well as PIN-based self-service routines. Project is supported by sections VI-6 and VI-9 of the Library's Five Year Plan. FUNDING SOURCES Possible funding source is the general operating revenue. OPERATING BUDGET IMPACT Telecommunication costs, maintenance contract, data processing hardware and software upgrades are needed at $1,000 per year. RELATIONSHIP TO COMPREHENSIVE PLAN The project is consistent with the goals and objectives of the Comprehensive Plan, but due to the nature and type of the project, it is not included in the comprehensive plan 47 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Library Vinton Parking Lot Expansion Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $33,000 $33,000 DESCRIPTION This project will expand the number of parking spaces at Vinton Library from the current 15 to a total of 30 spaces (net gain of 15). State Library standards indicate a need for a minimum of 43 spaces (net gain of 28), and the Library staff recommends 45 (net gain of 30). Unfortunately, only a limited amount of land is available for the needed expansion due to the presence of a well on the adjoining War Memorial parcel. An agreement with the Town of Vinton must be reached on the use of the needed land, and stormwater management needs will have to be addressed. This project would place the parking expansion adjacent to current parking parallel to Meadow Street; a currently placed exit from the War Memorial property would bisect the parking area. This exit would be maintained. JUSTIFICATION The 15 parking spaces at Vinton do not meet the County's current minimum requirements for this type of facility (1 space per 300 square foot of building space = 32 parking spaces). It also fails to meet state standards which call for 43 parking spaces. Usage levels, with over 95,000 visitors in FY 1992-93, have increased by 22.1% since 1988. This places increasing pressure on the small parking lot, and at peak use periods citizens complain that they cannot find reasonable or safe parking. This problem is identified in the Community Facilities Plan. Action is needed to remove this barrier to access, and to avoid a situation which prevents the County and the community from realizing the potential full value of the Vinton Library's building, collection, and services simply because people cannot reach the library. FUNDING SOURCES Proposed source of funding for this project would be general operating revenue. OPERATING BUDGET IMPACT Funding of $1,000 per year for maintenance is needed. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan and is listed in the Community Facilities Plan. 48 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Library Meeting Room Furnishings and Equipment Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $12,000 $27,000 $39,000 DESCRIPTION This project is needed to enable the full and best use of meeting rooms located in major library facilities system wide. The project will also address some safety problems created by older furnishings which are causing minor injuries to staff and the public. The basic furnishings and equipment requested in this package are also needed to allow the Library staff to meet the education goals and informational programming objectives of the Library. JUSTIFICATION In FY 1992-93, 28,000 people used Library meeting spaces in Roanoke County, with 11,676 of those attending Library programs. Use of these spaces is important in realizing Library education/instructional goals, as well as in meeting a variety of community groups' goals. Proper basic furnishings are needed to replace worn, uncomfortable, and in some cases dangerous, chairs and tables (several chairs and a table have collapsed within the past year; some chairs have jagged plastic edges which rip clothing or cause minor injuries). Presentational and instructional support equipment is needed to facilitate the transfer of information, and to meet the expectation of business, professional, educational, and civic groups. Acquiring these items allows the County to realize a better return on the initial investment in the raw square footage devoted to meeting space. Currently the Library must borrow equipment from other departments (which is often not available due to heavy use in those departments) or alter programs and/or reduce program goals. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the general goals and objectives of the Comprehensive Plan, but due to its nature it is not specifically included in the plan. It is supported by sections V and VI of the Library's Five Year Plan. 49 05/24/94 DRAFT PROJECT CATEGORY PROJECT TITLE: Library Mason's Cove Branch Library Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $116,000 $492,000 $608,000 DESCRIPTION This project will provide a small branch library of 3,500 square feet with 15 parking spaces. It will bring County library services to a number of citizens who currently use the Salem library, and it will also replace the book station now located in the Catawba Community Center. The level of service offered by the proposed branch would be considerable higher than the services provided at the book station. The branch would include stack space, a reading area and 12 to 15 work/study seats. A programming area for groups of up to 20 would also be included, although it would not necessarily be an enclosed meeting room. This library will be designed to meet the popular reading, ready reference, and elementary level homework research needs of the citizens who live in the area served by Mason's Cove School. Ideally, the Library would be located within a one mile radius of the school, and near the intersection of Bradshaw Road and Catawba Valley Drive. The accompanying map indicates that there are few sites which meet the general site criteria for the project; most of the sites are located relatively far from the preferred intersection and would require potential users to follow countervailing traffic flow patterns. JUSTIFICATION Approximately 8% of Salem Library's users are County residents, and according to citizens of the Mason's Cove Civic League, many of those users are from their area. The services offered at the Catawba Bookstation are rudimentary in nature. The book station does not have a phone and is not linked to the automated system; it has substandard shelving and a collection of donated books. The proposed project would provide basic library services to residents of the area, and make those services more conveniently accessible. Given the current population levels of the area, as well as the population density, state standards do not indicate that a library facility is an immediate necessity, but the residents of the area feel that increasing development argues for County investment in public facilities. Available data offer some support for this view, e.g.. between 1980 and 1990 the population in the Mason's Cove Planning Area alone grew from 2,096 to 3,898 for a growth rate of 85%. FUNDING SOURCES Proposed source of funding for this project would be a general obligation bond issue in FY 1997-98. 50 05/24/94 DRAFT OPERATING BUDGET IMPACT Increased personnel services of $44,000 and $22,000 operating expenses for the new branch Library. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the general goals and objectives of the Comprehensive Plan; also, it is mentioned in the community Facilities Plan. 51 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Library Southwest Branch Library Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $348,000 $1,481,000 $1,829,000 DESCRIPTION This project will provide afull-service 7,200 square foot branch library and a 2,000 square foot technical services center. A total of 45 parking spaces would be needed on a site of two to three acres. Collection capacity would be 55,000 items. The library will include all the service areas typical of a full service branch, including meeting space. and a quiet study area. This building will also house the library system's technical processing operations (perhaps a joint operation with Salem), and would require the proper technological infrastructure to fully support this function. JUSTIFICATION The Headquarters Library currently serves the majority of the citizens of Cave Spring and Windsor Hills districts, and also functions as a support center for the library system. With circulation of over 300,000 per year and over 250,000 visitors per year, this facility is experiencing considerable stress and continued growth will be difficult to physically sustain. Anew ,full service, community branch within the large, densely populated service area would divert some of this usage pressure. Anew branch could also help relieve problems created by poorly designed, inadequate space at Headquarters (such as the very small juvenile services area). Headquarters Library barely meets state standards for minimum gross square footage for the 1990 population of the service area, but state standards also indicate that for areas with a population density of 1,000 square miles or greater, the population should be served by one library for every 20,000 residents, and all residents should have a full service library located within a 5 minute drive (lOb-III). A 7,200 square foot library would be needed to meet this state standard (assuming 20,000 residents are served by HQ) and the 0.6 square foot per capita state guideline. FUNDING SOURCES Proposed funding source for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Increased personnel services of $90,000 and $160,000 operating expenses for the new branch Library. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals, objectives and policies in the 1985 Comprehensive Plan.. 52 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Library Minor Renovation & Refurbishment of Headquarters Library Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $268,000 $268,000 DESCRIPTION This project will expand juvenile services' and readers' spaces through the reconfiguration of layouts and the incorporation of excess hall/entrance spaces into service areas. Plans would include extending, enclosing, and expanding spaces of up to 500 square feet, and adding up to 500 square feet of new construction, with the limitation of avoiding replacement of major structural elements. This project will replace, repair, and/or restore worn and damaged furnishings, fixtures, and finishes in public areas of Headquarters Library. Equipment such as microfilm reader/printers would be updated with new carriers or units, as needed. JUSTIFICATION In 1998 it will be ten years since the last major renovation and upgrade of the Headquarters facility. In that period over 2.5 million people will have visited the facility to check out and consult over 5 million items. This level of usage creates substantial wear on the building and its furnishings, and as usage continues to grow the present shortage of work/study and reading space will become a persistent, critical problem. The need to correct poor internal circulation patterns and to utilize all available space will escalate. Corrective furnishings layouts and minor renovations to abate noise will also improve conditions. The current juvenile services area fails to meet state guidelines for seating, shelving, and space (Sc, d, e, g), and an effort is needed to correct this within the structural limitations of the building. Electrical service is poorly designed and needs to be corrected so the Library may keep pace with technological change. Shelving and display furnishings should be modified or replaced, where practicable, to support amarketing/merchandising approach. This allows the Library to obtain the maximum return on investments in books and other materials. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues and bond issue. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN These project needs of the Headquarters Library are addressed in the Community Facilities Plan. 53 05/24/94 DRAFT Parks and Recreation 54 05/24/94 DRAFT Parks and Recreation Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Tvne Source Brambleton Center 1 $ 384,000 C GOR Green Hill Park Phase III 2 651,000 C BI Camp Roanoke Development - Phase I 3 325,000 C GOR/PC N. Roanoke Community Recreation Center 4 6,000,000 C BI Burton Athletic Complex 5 147,000 C GOR Vinyard Park Phase III 6 603,000 C BI Walrond Park Phase III 7 523,000 C BI Starkey Park Phase III 8 170,000 C GOR Whispering Pines Phase III 9 82,000 C GOR Picnic Shelters 10 160,000 C GOR Improvements for Parking Areas 11 570,000 C GOR Spring Hollow Park 12 400,000 C BI Amphitheater -Green Hill Park 13 215,000 C GOR Craig Avenue Recreation Center 14 25,000 MR GOR Renovations Phase II Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle $10,255,000 Funding Source: PC -Private Contributions LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 55 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Brambleton Center Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $150,000 $30,000 $131,000 $73,000 $384,000 DESCRIPTION This project will convert the former RCAC facility on Brambleton Avenue into a Community Recreation Center with a focus on programming for senior adults, citizens with disabilities, teens, and youth. Phase II development will provide carpeting and tile, HVAC improvements, landscaping and picnic area, aesthetic improvements, inside play area for children, and improvements to the teen center. JUSTIFICATION Phase I funding will not complete the projects. FUNDING SOURCES Recommended funding for this project would be general operating revenue. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan 56 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Green Hill Park Phase III Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $65,000 $586,000 $651,000 DESCRIPTION This project will develop Green Hill Park by providing accessible playground, split rail fence, landscaping, two soccer fields, football field, lights and electricity for special events, parking, outbuildings, and trails. JUSTIFICATION This will continue to develop this site as the County's major events facility. It will provide for a medium to stimulate and encourage growth in tourism and economic development. FUNDING SOURCES Recommended funding source would be general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating cost is $25,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan 57 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Camp Roanoke Development -Phase I Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $264,230 $60,770 $325,000 DESCRIPTION This project consists of renovating Camp Roanoke as a residential summer camp and retreat center. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. Repairs and renovations to Camp Roanoke will provide an exceptional site for youth programs and a revenue producing opportunity to cover the operating cost of the program. The camp has cabins, pool, shelter, dining hall, a lodge, initiatives course, and trails which need improvement. This provides a unique opportunity to develop a one of a kind facility in the region. FUNDING SOURCES Possible funding for this project would be private contributions and general operating revenues. OPERATING BUDGET IMPACT Operating expenses possibly covered by fees generated by the camp programs. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 58 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation North Roanoke Community Recreation Center Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $6,000,000 $6,000,000 DESCRIPTION This project will construct a new multi-purpose Roanoke County Community Recreation/Athletic Center to be located within the North Roanoke County area. This facility will provide appropriate indoor facilities for leisure and athletic opportunities for the community and athletic facilities for the youth at Northside Middle and High Schools. Site to be determined at a later date. JUSTIFICATION The North Roanoke County area has lost two gymnasiums (Southview and RCOS) used by the youth recreation basketball league. This loss of gymnasium space has significantly reduced the amount of practice time available and in some cases has eliminated practice opportunities. The Northside Middle School has a gym that seats 300 which is not large enough to seat the entire student body of 800 students for assemblies or to hold competitive games. FUNDING SOURCES Recommended funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT To be determined when cope of project is finalized. RELATIONSHIP TO COMPREHENSIVE PLAN This project is included in the 1985 Comprehensive Plan. 59 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Burton Athletic Complex Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $51,000 $72,000 $24,000 $147,000 DESCRIPTION This facility is located adjacent to the Arnold R. Burton Vocational School and serves as the site for adult softball league and tournament play. It contains three regulation softball fields which supplement the state and regional tournaments held at they Moyer Athletic Complex and often is the only site for USSSA and NSA Softball Tournaments. This facility needs to have enlarged and paved parking, permanent restroom and concession building, landscaping, general security lighting, athletic field lighting improvements and playground and picnic shelter. JUSTIFICATION This project contributes to the economic development of the community through tourism. In FY 1992-93 over 8,000 people visited the Roanoke Valley to participate in tournaments jointly sponsored by Salem and Roanoke county. These out of town guest spent approximately $1.5 million while in the valley. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Estimated annual operating cost is $43,600. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan 60 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Vinyard Park Phase III Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $55,000 $548,000 $603,000 DESCRIPTION This project is needed to complete the master plan for the existing site is a playground, two picnic shelters, two basketball courts, four tennis courts. Needed to provide access and comprehensive recreation on the additional acreage is parking, access, and bridge, trails and nature interpretation, other park amenities, utilities and restrooms. JUSTIFICATION This will complete the master plan, and provide a comprehensive regional park in the east County area. Provide for facilities to stage special events and improve tourism and economic development. FUNDING SOURCES Proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating cost is $27,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 61 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Walrond Park Phase III Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $86,000 $437,000 $523,000 DESCRIPTION This project will develop Walrond Park by adding two basketball courts, parking, restrooms and storage, playground, community center, grading/drainage, trails, picnic shelter, security lighting, landscaping, and amenities. JUSTIFICATION This will complete the development of Walrond Park as the North County Regional Park. FUNDING SOURCES Proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 62 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Starkey Park Phase III Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $170,000 $170,000 DESCRIPTION This project will construct a restroom, concession, storage building and playground. JUSTIFICATION It will complete master plan development. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT Approximately $6,000 in additional annual operating expenses would be required to maintain the project. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 63 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Whispering Pines Phase III Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $7,000 $75,000 $82,000 DESCRIPTION This project will construct and develop approved restroom facilities. JUSTIFICATION It will meet the criteria for facilities in parks of this classification. FUNDING SOURCES Recommend funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT To be determined when scope of project is finalized. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 64 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Picnic Shelters Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $40,000 $40,000 $40,000 $40,000 $160,000 DESCRIPTION This project will construct and install accessible picnic shelters at Whispering Pines, Starkey, Craig Center, Mt. Pleasant, Walrond, Good, Stonebridge, and Garst Mill Parks. JUSTIFICATION It will meet the public demand for shelter reservations and provide a revenue producing source that supports the maintenance of the facility. This project will improve the recreational opportunities within the County. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 65 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Renovations and Improvements for Parking Areas Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $315,000 $255,000 $570,000 DESCRIPTION This project will renovate, repair and expand the existing parking lots and access roads at 15 sites. Project consists of installation of base material and asphalt overlay. JUSTIFICATION Designated areas either do not meet zoning ordinances, are inadequate in size, potholes and damage present, or exhibit a need to improve safe ingress and egress. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 66 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Spring Hollow Park Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $220,000 $180,000 $400,000 DESCRIPTION The Spring Hollow Reservoir site and former YMCA Camp are on Dry Hollow Road adjacent to the reservoir. This project consists of renovating Camp Roanoke as a residential summer camp and retreat center, and developing the 700 acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health, Water, and utility Department requirements, etc. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interests. FUNDING SOURCES Proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating costs is $165,899 beginning in FY 1997-98. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. 67 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Amphitheater -Green Hill Park Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $215,000 $215,000 DESCRIPTION This project will develop an outdoor open air amphitheater at Green Hill Park JUSTIFICATION The ampitheater would support the major events and provide opportunities for additional major events through association with organizations involved in the arts, lecture series, nature interpretation, concerts, etc. It will provide for regional economic stimulus and tourism. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 68 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Craig Avenue Recreation Center Renovations and Repairs Phase II Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $25,000 $25,000 DESCRIPTION This project will install storm windows, floor the in the weightlifting and ceramic rooms, window blinds, interior and exterior paint. at the Craig Avenue Recreation Center JUSTIFICATION The storm windows and blinds will result in better energy management and working conditions. Floor the is needed for aesthetics and safety concerns. Painting will protect the facility from deterioration and improve aesthetics. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 69 05/24/94 DRAFT Planning and Zoning ~o 05/24/94 DRAFT Planning and Zoning Capital Improvements Projects Total Project Description Department Project Project Funding Priority Cost Type Source Public Road Improvement Fund 1 $ 250,000 C PC Signal Light Installation Fund 2 250,000 C PC Off-Site Drainage Fund 3 250,000 C PC Total $750,000 Funding Source: Project Type: PC -Private Contributions C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 71 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Planning and Zoning Public Road Improvement Fund Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $ $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION Public road improvements constructed at various locations around the County. JUSTIFICATION The improvement of public roads improves the flow and safety of vehicles and pedestrians. Private land development's associated traffic impacts often warrants the construction of off-site road improvements to maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site road improvements when a community has recognized the need for improvements and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended funding sources would be private contributions. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 72 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Planning and Zoning Signal Light Installation Fund Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION Signal lights installed at various locations around the County. JUSTIFICATION In certain situations, the installation of a traffic signal improves the flow and safety of vehicles and pedestrians at an intersection. Private land development and its associated traffic impacts often necessitates the installation of traffic signals at nearby and affected intersections. These traffic signals maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such facilities, when a community has recognized the need for the facilities, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended funding sources would be private contributions. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN Maintaining and enhancing traffic safety and flow is a policy consistent with the goals and objectives of the Comprehensive Plan. 73 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Planning and Zoning Off-Site Drainage Fund Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION Off-site drainage fund. JUSTIFICATION In certain situations, the physical improvement of land can increase off-site drainage flows creating a detrimental situation for downstream properties. Although the County's on-site storm water management requirements are very effective in mitigating peak flows and rates of release, down stream improvements may be justified to fully protect the public's health and safety. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site drainage improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended funding source would be private contributions. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN Improving stormwater management and protecting the health and safety of County residents are policies consistent with the goals and objectives of the Comprehenisve Plan. 74 05/24/94 DRAFT Police 75 05/24/94 DRAFT Police Capital Improvements Projects Total Project Description Department Project Project Funding Priority Cost Type Source Office Space 1 $ 90,000 C GOR Firearms Range/Dixie Caverns Landfill 2 40,000 C GOR/OG Phone System Replacement 3 50,000 E GOR Evidence Vault 4 50,000 C GOR Police Patrol Van 5 42,000 E GOR Total $272,000 Funding Source: project Type: OG -Other Governments C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 76 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Police Office Space Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $90,000 $90,000 DESCRIPTION This project will convert a portion of current gymnasium space in the Public Safety Center to usable office and conference room space. The renovation will, to the extent possible use the existing heating, ventilation and air conditioning system. The total space involves approximately 45 x 41 feet or 1,760 square feet which will require construction of internal wall, floor treatment, electrical service, lighting, lowered ceiling and some furnishings. The renovated space would house two division commanders, a secretarial office, a department conference room, atraining/library facility and warrants office. JUSTIFICATION Renovation of the Southview Vocational School in 1987 for use as a police office facility was not completed in a fashion that utilized the most effective functional law enforcement office design practices. The command staff (Chief and Captains) are scattered throughout the building. No common conference space was constructed. Functions have been added, expanded or reduced in the conversion from a sheriffs office to police department. This project will bring command staff and related support functions to a more centralized location. The conference room would be utilized for department staff meetings, incident critiques, neighborhood watch meetings, applicant interviews and other meetings with both public and department persons. The training room would accommodate the Department's computerized interactive legal training program purchased to lower training costs by bringing training in as opposed to sending officers out. The area would provide a quiet area for officers to review policies, court rulings and prepare court cases. A portion of the room would be developed into a reference library which is badly needed. the training room would be equipped with a VCR so that use of training tapes available could be viewed uninterrupted. FUNDING SOURCES Recommended Funding source would be general operating revenues. OPERATING BUDGET IMPACT Routine minor maintenance and electricity at a cost of $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 77 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Police Firearms Range/Dixie Caverns Landfill Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $40,000 $40,000 DESCRIPTION This project is for construction of a firearms training facility near the end of Twine Hollow Road. The requested funds will be used to construct a building to house a classroom, bathroom, and storage facilities. In addition, the funds will be used to install electrical service and build the necessary target racks/barricades at the site. this project is contingent upon a release of land from EPA. JUSTIFICATION The use of deadly weapons is one of the most dangerous areas of police work. A tremendous amount of potential liability is associated with the use of deadly weapons. Each sworn member of the police department is trained in the use of firearms and is required to carry a firearm at all times. In order to maintain the necessary level of proficiency, officers must train as often as possible. Presently, our officers have no place that they can go and practice with their issued weapons. On asemi-annual basis, the department conducts firearms training for all officers. The frequency of this training is mandated by the Commonwealth of Virginia. Currently, we are only able to conduct this mandatory training by using facilities owned by neighboring law enforcement agencies. It is anticipated that the range would be constructed as a joint project between the County and Roanoke City Police. Our department has a very progressive firearms training program. We believe that this training program is largely responsible for protecting Roanoke County from great legal liability in the area of deadly weapons. For many years, the department's firearms instructors have worked very hard to keep our training standards high in spite of the fact that we do not have a place to practice. FUNDING SOURCES Property Maintenance $1,000 per year. OPERATING BUDGET IMPACT Approximately $800 per year to include gas, oil and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 78 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Police Phone System Replacement Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $50,000 DESCRIPTION This project will replace the Eagle phone system currently being used in the police department. JUSTIFICATION The Eagle phone system currently in place is five years old. It is part of a computer driven system which frequently requires service calls for problems arising in the software. Newer, more efficient technology is now available. FUNDING SOURCES Recommended Funding source would be general operating revenues. OPERATING BUDGET IMPACT Maintenance agreement RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 79 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Police Evidence Vault Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $50,000 DESCRIPTION The goal of this project is to build an addition to the building which will house a new evidence vault. The addition will be located in the rear courtyard and share walls with the west wall of the gym and the north wall of the rear hallway. The project will include all walls, roofing, doors, etc., to complete the structure. The total area of the structure will be 1,600 square feet of interior footage. JUSTIFICATION The project is needed to provide secure storage of evidence to be used in criminal proceedings and maintain the legal chain of custody according to the state and federal statutes. The existing vault is being used to house the department's archive files and as an evidence vault. Because of the volume of documents the Department is required to archive (COV 42.1-82), the space in the existing vault is inadequate to house the volume of evidence brought in on a daily basis. The project will provide ample storage space for evidence as the existing vault will be used to house the archive files. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Routine minor maintenance and electricity at a cost of $600 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 80 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Police Police Patrol Van Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $42,000 $42,000 DESCRIPTION This project will purchase a police patrol van for the transportation of prisoners and to serve warrants. The purchase will provide a completely equipped patrol van to include all radio and emergency equipment. JUSTIFICATION The van will provide the highest level of security for those prisoners being transported. This van will almost eliminate the need for transporting prisoners in police cars, with the inherent risks and liability associated with damage to police cars committed by prisoners while being transported, as well as the extensive cleaning required when a prisoner bleeds or vomits in a patrol car. Should multiple transports be required, one van-transport officer can transport up to eight prisoners, thereby freeing up to eight patrol officers for patrol duty. Also, the expense and inconvenience of installing "cages" in a number of patrol cars can be eliminated. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Approximately $800 per year to include gas, oil and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 81 05/24/94 DRAFT Procurement 82 05/24/94 DRAFT Procurement Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Print Shop 1 $ 146,266 C/E GOR Total $ 146,266 Project Type: E -Equipment Funding Source: C -Capital LL -Literary Loan MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 83 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Procurement Print Shop Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $94,375 $25,625 $26,266 $146,266 DESCRIPTION This project will procure all equipment and hire all personnel necessary to set up and run an efficient, effective and cost beneficial print shop. The print shop would be located in the basement of the Brambleton Center at 3738 Brambleton Avenue. JUSTIFICATION Roanoke county currently spends approximately $150,000 annually on printing. With an in-house print shop the estimated savings would be $40,000 the first year, and $70,000 annually on printing costs in subsequent years. This shop would provide quality printing for approximately 85% of all county documents from business cards to budget books. In addition to savings on printing, this shop would provide evaluation and recommendations for departmental copiers and a printing contract for jobs requiring special facilities which must come from outside vendors. This would provide additional savings from rightsizing copy machines, and establishing a competitive price on selected outside printing. FUNDING SOURCES Proposed source of funding for this project would be general operating revenues and departmental printing expense savings. OPERATING BUDGET IMPACT This project would require two additional staff ($55,000) and $10,000 maintenance cost. Operating costs would be offset by revenue generated from the service. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 84 05/24/94 DRAFT Sheriff 85 05/24/94 DRAFT Sheriff Capital Improvements Projects Total Project Description Department Project Project Funding Priority Cost Type Source Renovation of Roanoke County/Salem Jail 1 $2,257,000 C BI/GOR S/OG Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle $2,257,000 Funding Source: OG -Other Govern S -State Funding SA -Salem LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 86 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Sheriff Renovation of Roanoke County and Salem Jail Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $15,000 $2,242,000 $2,257,000 DESCRIPTION This project will renovate the 6th floor of the Roanoke County -Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 26 beds and program space, and adding an additional seventh floor to the existing structure, with the addition of a 50-bed dormitory for direct supervision of minimum security inmates. The jail maintenance shop will be located outside the jail structure, allowing room for expansion of the kitchen facility to enable higher capacity in food services. This project will bring the total capacity of the jail facility to 180 beds for general inmate population. JUSTIFICATION The current population exceeds capacity of up to 100% on many weekends creating overcrowded conditions that jeopardize the safety of the irunates and staff. FUNDING SOURCES Prior Year Funding (Salem 25% reimbursement of $3,750, State 25% reimbursement of $3,750) *FY 94-95 *FY 95-96 Salem 25% $ 35,000 Salem 25% $ 525,000 State 25% $ 35,000 State 25% $ 525,000 Roanoke County $ 70,000 Roanoke County $1,051,000 *Other options for County's portion for FY 94-95 or FY 95-96 (G. O. Bonds or IDA) OPERATING BUDGET IMPACT The total operating budget impact would be $702,947 for salaries and benefits for 28 full-time positions and 1 part-time position, $67,480 for maintenance, vehicle, and equipment. RELATIONSHIP TO COMPREHENSIVE PLAN Conforms to the policies in the Comprehensive Plan that support adequate public facilities to meet the needs of citizens and importance of regional facilities. 87 05/24/94 DRAFT Utility gg 05/24/94 DRAFT Utility Capital Improvement Proiects Project Description Department Priority Total Project Cost Project Type Funding Source Regional Wastewater Treatment Plant 1 6,000,000 C BI Upgrade Sewer Interceptor Upgrade 2 8,423,000 C BI/WF Upgrade Existing Water Systems 3 $ 1,300,000 C R/R Annual Sewer Line Repair and Replacement 4 1,900,000 C R/R Sewer Submain Upgrade 5 846,000 C W/F Water - VDOT Highway Projects 6 250,000 C R/R Water - I81, Exit 14 Water System 7 650,000 C R/R $19,369,000 Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: LL -Literary Loan BI -Bond Issue R/R -Repair/Replacement Fund WF -Water Fund Loan GOR -General Operating Revenues 89 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Sewer -Regional Wastewater Treatment Plant Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $500,000 $2,750,000 $2,750,000 $6,000,000 DESCRIPTION Participation with the cities of Roanoke, Salem, Town of Vinton and Botetourt County in a project to upgrade the capacity of the City of Roanoke owned Sewage Treatment Plant. Roanoke County Capacity in the upgraded treatment plant will be 10.3 MGD Average Flow, 17.64 MGD High Flow and 25.72 MGD Peak Flow. JUSTIFICATION In order to provide wet weather flow and to provide additional capacity for normal growth in Roanoke County, additional capacity in the wastewater treatment plant is required. The above capacities will handle the anticipated wastewater treatment needs of the County through the year 2015. FUNDING SOURCES The proposed source of funding for this project would be new sewer revenue bonds. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 90 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Sewer -Sewer Interceptor Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $1,442,000 $6,981,000 $8,423,000 DESCRIPTION This project will upgrade existing sanitary sewer interceptor lines to provide ultimate capacity for their respective sewersheds. The Roanoke River and Tinker Creek Interceptors will be constructed by the City of Roanoke. The remaining projects are for County owned interceptor lines. The project breakdown is as follows: Mudlick Interceptor from Garst Mill to Electric Road $ 660,000 Glenvar East Interceptor from Ingal Blvd. to Route 11/460 $ 132,000 Carvins Creek interceptor from Peyton to Plantation, Williamson Road to Peters Creek, and Market Square North to Middleton Street $ 531,000 Roanoke River Interceptor from Salem to Treatment Plant $5,500,000 Tinker Interceptor from Orange Avenue to Treatment Plant $1,600,000 JUSTIFICATION These interceptor sewers have past their useful life for the material used. In order to provide wet weather capacity as well as future growth, the interceptors need to be replaced in their existing location. FUNDING SOURCES The proposed source of funding for these projects would be the issuance of new sewer revenue bonds. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 91 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Water Upgrade of Existing Systems Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $300,000 $100,000 $300,000 $300,000 $300,000 $1,300,000 DESCRIPTION Ardmore $100,000 Castle Hill $150,000 Avenham/Rt. 220 $100,000 Brambleton-Mt. Vernon $295,000 Berwick Heights $ 95,000 Summerdean $100,000 Delaney $ 75,000 Farmingdale $ 75,000 Chaparral Drive $ 50,000 Starmount $100,000 Pine Mountain $ 60,000 Homewood $ 50,000 Layman Lawn $ 50,000 JUSTIFICATION Replace undersized and aged facilities. FUNDING SOURCES Proposed source of funding for these projects would be the Water System Repair and Replacement Fund previously funded as part of the water user rates. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 92 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Annual Sewer Line Repair and Replacement Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $380,000 $380,000 $380,000 $380,000 $380,000 $1,900,000 DESCRIPTION This project is the replacement of sanitary sewer lines that are not repairable under the SSE/R Program and sewer lines that will be replaced prior to major highway projects. JUSTIFICATION Some sewer lines are not economical to repair or seal as part of the rehabilitation program and need to be replaced with new pipe material and concrete manholes in order to reduce the I & I as well as future maintenance costs. FUNDING SOURCES The proposed source of funding for these annual projects is in the Repair and Replacement fund which is built into the sewer user rate structure. OPERATING BUDGET IMPACT Result in reduction of future maintenance costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 93 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Sewer -Sewer Submain Upgrade Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $531,000 $315,000 $846,000 DESCRIPTION This project will replace sanitary sewer submains within existing easements. The specific projects are as follows: Grandin Road Submain $100,000 Mudlick Submains - Southwoods, Windsor West, Brambleton Avenue Colonial Avenue and View Avenue $140,000 Carvins Creek Submains -Endicott Street, Petty Avenue, Williamson Road from Malvern to Dent Road, and Williamson Road down Plantation to Boxley Road. $415,000 Carson Road Submain -From Glade Creek Interceptor to Challenger Avenue $100,000 ITT Submain -From Enon Road to Williamson Road $ 91,000 JUSTIFICATION Existing sewer lines are not structurally sound and cannot be repaired. FUNDING SOURCES The proposed source of funding for these projects would be the Water Fund Loan. OPERATING BUDGET IMPACT Reduction in future treatment costs due to reduced infiltration and inflow. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 94 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Water - VDOT Highway Projects Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION This project will replace, relocate and/or adjust existing water facilities which conflict with highway facilities on road construction projects not funded by the road project. This work may also include replacement of facilities prior to scheduled replacement so as not to require future excavation in newly paved or reconstructed roads. JUSTIFICATION Required to avoid conflicts and/or excavation of recently paved roads. FUNDING SOURCES Proposed source of funds for these projects would be the Water System Repair and Replacement Fund that is already funded as part of water rates. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 95 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Utility Water - I81 Exit 144 Water System Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost $50,000 $600,000 $650,000 DESCRIPTION This project will establish a new water system to service existing and vacant sites. The project will require a pump station from Carvin Cove transmission line and storage reservoir on the north side of I-81. In addition, transmission and distribution lines under I-81 will be needed to run to the sites across Plantation to connect with existing system. JUSTIFICATION This area is currently supplied water from the city water system and does not have adequate pressure for commercial and industrial use or fire flow. The service to 225 acres of vacant industrial and commercial sites will make this project feasible. FUNDING SOURCES The proposed source of funding for this project would be $200,000 from Repair and Replacement and $450,000 from new capital. OPERATING BUDGET IMPACT The operating costs would increase along with operating revenues. Sanitary sewer extensions to the sites would be made by the landowner and/or developer as part of each site development. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies. of the 1985 Comprehensive Plan. 96 05/24/94 DRAFT Schools 97 05/24/94 DRAFT Schools Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source 1 2 3 4 5 6 7 8 9 10 Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: LL -Literary Loan BI -Bond Issue GOR -General Operating Revenues 98 05/24/94 DRAFT PROJECT CATEGORY: PROJECT TITLE: Schools Prior Approved Estimated Ex enditures B Fiscal Year Estimated Funding 1994-95 1995-96 1996-97 1997-98 1998-99 Total Cost DESCRIPTION JUSTIFICATION FUNDING SOURCES OPERATING BUDGET IMPACT RELATIONSHIP TO COMPREHENSIVE PLAN 99 05/24/94 DRAFT Appendices loo 6~ w h ~A Cd a P.~ Ua ~.+- {~i "~ O U a~ 0 T.' 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X23 ~3 ~ X23 ~3 ~3 X23 E ~ ~'` ~ a' a' is ~, ~ ~ ~ ~ ~ ~ a°'i a~i a°~i :? ~a is ~a as ~ ca as ca vi H ~ v, ~ ~ ~ ~ ~ ~ o~ R~ '~ a`~ ctl ~ a`i a`~ ~ y ~ y C c C ~ a`'i a`i a~ a`i a`i v ~ v ~ ~ ~. Ir N 3-i V F-i Ir ° N fd (O cO cd cd c~ cC U cC s., N tC U N ° (C «$ t~ C G C ~ N N U N N ° ° ° A~ ,~ a a a a. a a a w a a u.. is, ir., V .a a V C7 0. a a a w w w a C7 C7 c7 V C7 a a a N a a~ AC 3 a u ~r 0 E a~ w on c c c~ a U .~' 0 0 U a~ x 0 c 0 a d •o L c d A ee .~ 'F.. U .~ 0 0.i u .~ E a z ~~ 'O cC ~''"~ M M M M N N N ~--~ N M N ~--~ N M L1r ~ N h '~ .4; ~ U w Gi c E c TJ ,~ ~n `~ .V U N ~ O _N ~ 7 a.+ h~ N ~ ~ M N t. N U ~ ~ ~ ~ 'o ~ ~ ~ a. ~ ~ aroi CJ y ca ~•~ ~•° yov, E T U ~ _. y O cO ~ rZ 4~. '~ '~ '~ LL] O O ~ U G c~ tC U ~ ,~ ~ ~ ~ ~ ~ W ~o a~ a a a W ~ .` oc~wz2z3333333333 w 3 a u w 0 ~+ Worksession on Sewer Rates and Connection Fees May 24, 1994 Agenda I. Introduction Elmer Hodge II. Sewer Capital Needs Gary Robertson A. Immediate Capital Needs 1. List of Projects, Justification, and Timetable B. Upgrade of Treatment Plant 1. List of Projects, Justification, and Timetable III. Financing Methods Diane Hyatt A. Immediate Capital Funding B. Treatment Plant Upgrade Funding IV. Connection Fee Implementation Discussion Arnold Covey V. Staff Recommendations for Increase in Sewer Rates and Connection Fees Paul Grice A. 10% rate increase effective July 1, 1994 30% rate increase effective July 1, 1995 B. Effect on Average Utility Customer C. Connection fee increase from $750 to $1,500 effective July 1, 1994 ACTION NO. ITEM NUMBER ~" ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Worksession on Sewer Rates and Connection Fees COUNTY ADMINISTRATOR'S COMMENTS: Thelongerwedeferimplementation,thegreaterthe rate increase wW need to be. The lower the rnnnection fee, the greater the rate increase wW need to be. I believe that we have found a happy medium in working this through with the Home Builders and stall I prefer Alternative G-4 which increases rnnnection fees to $1,250 and rates by 10%. SUMMARY OF INFORMATION: The water and sewer operations of the County are maintained as separate Enterprise operations. This means that the expenses (including operating expenses, capital expenses, and debt service) of the sewer fund are paid for from the revenues and fees charged to the users of the sewer system. Similarly, the expenses of the water system are paid for from the revenues and fees charged to the users of the water system. From time to time, the Board may choose to subsidize either system with monies from the General Fund, but this is usually a short term solution. For example, in the 1992-1993 fiscal year, the Board of Supervisors chose to postpone a sewer rate increase by subsidizing the sewer fund with $350,000 from the General Fund. However, in the 1993- 1994 fiscal year the Board approved a 15% sewer rate increase and this subsidy was no longer necessary. NECESSARY CAPITAL IMPROVEMENTS The rate increase that was instituted in 1993-1994 was sufficient to cover the current sewer operations, but did not include funds for needed capital improvements to the sewer system. These needed capital improvements can be divided into two areas: 1) Immediate County sewer capital needs 2) County's share of the joint sewage treatment plant expansion. Immediate County Sewer Capital Needs -The County Utility Department has included $2,500,000 of much needed sewer capital improvements in the County's Capital Improvement Plan. These projects need to be scheduled over the next two fiscal years (1994-1995 and 1995-1996). The project descriptions, amounts, and time tables are listed in Attachment A. -3 County's Share of Joint Sewage Treatment Plant Expansion -The County is participating with the City of Roanoke, City of Salem, Town of Vinton, and Botetourt County in the expansion of the Roanoke City Sewage Treatment Plant. This project includes upgrades to the Roanoke River Interceptor and the Tinker Creek Interceptor as well as upgrade to the Regional Wastewater Treatment Facility. The total cost of the project is currently estimated to be approximately $42 million. Roanoke County's share of the project is estimated to be approximately $13 million. This project will be in the design phase for the next year to 18 months, followed by a construction period of approximately two years. The project is broken into components in Attachment B. FISCAL IMPACT: Separate methods of financing are suggested for each of the two capital improvement programs. Financing for Immediate Capital Needs -The County needs $2.5 million to construct the immediate sewer capital needs of the County. Staff suggests funding this capital internally in order to avoid the costs of selling bonds as well as keeping the overall County debt as low as possible. Money is currently available in the County Water System to lend to the County Sewer System in the following manner. Because of savings from the internal design of the water treatment plant, there is an excess of bond funds for the Spring Hollow project. Although sewer capital cannot be charged to the water bond issue, the County can free up the water bond money by reimbursing the water fund from the water bond construction proceeds for the amount of interest expense that the water fund has paid during the construction period. This reimbursement will give the water fund the needed $2.5 million, which will then be loaned to the sewer fund. The County Finance staff has developed a schedule to borrow the funds from the water fund over a two year period as funds are available and to repay the loan to the water fund over a 20 year period at a rate of 5%, as shown in Attachment C. This method of financing has many advantages: 1) There is no expense for the sale of bonds 2) There is no debt added to the overall County debt scenario 3) There is no staff time spent on the sale of bonds 4) There is a new revenue source to the water fund (the repayment of the loan) that may help offset future rate increases. Financing for County Share of the Joint Sewage Treatment Plant Expansion -After evaluating several options for financing, staff believes the best method for financing is the Virginia Water Facilities Revolving Loan Program. With this method, the County would not be required to maintain a debt service reserve fund and would receive bond rates of 1% below the applicable tax exempt rates. This program is subsidized by the Federal and State Governments. However, we would be bound to the structure of their program, which is level debt payments over a 20 year period. A preliminary amortization schedule for the repayment of $13 million through this method is shown in Attachment E. To be considered for this funding it is necessary to be on an approved project list. Cliff Craig made application several years ago and the Treatment Plant upgrade is available for this special funding 2 ~-3 through this program. The next step in the process is for the County to be approved for the loan. The County has received an application packet and the County seems to be a good candidate for the program according to preliminary conversations with the staff of the Department of Environmental Quality, who makes the selection decision. The Program solicits applications on an annual basis and this process will occur in June 1994. A detail explanation of the pros and cons of the VRA Revolving Loan and other optional financing methods is presented by the County's financial advisor, Wheat, First Securities, Inc., in Attachment D. SEWER RATE INCREASE The county will need to pay for these increases through an increase in sewer rates and an increase in the connection fees. The degree of increase in either of these components affects the amount of increase needed in the other. Staff met with the Roanoke Regional Homebuilders Association to explain our Capital needs and to explore various funding scenarios. At this meeting the Homebuilders expressed their desire to see various options for the Board to consider. We have presented four scenarios for your review. These scenarios are presented as attachments G. A comparison of the changes of these rates and fees for scenario G-1, as well as the impact on the average customer bill is shown in Attachment F. Attachment G-1 -This scenario presents a balanced approach of increases to both the current customers rates and future customers connection fees. Through this approach we are able to see only a 10% increase in current customer rates for FY 1994-95 with a 30% increase in FY 1995-96 when significant debt service is due. The connection fee would increase to $1,500 on July 1, 1994. Attachment G-2 -This scenario phases in the connection fee. The fee would be increased to $1,000 on July 1, 1994 and $1,500 on July 1, 1995. This scenario, however, would require an increase of 24.5% for sewer usage rates. But because we are raising the rates higher in FY 1994-95 a smaller increase of 25% would be needed in FY 1995-96. Attachment G-3 -This scenario has a longer phase in period. The connection fee would be $750 for FY 1994-95, $1,000 for FY 1995-96, and $1,500 for FY 1996-97. This, as before, increases usage rates. For FY 1994-95 the rate increase would be 16.5% and for FY 1995-96 26.5%. Attachment G-4 -This scenario keeps rate increases of 10% for FY 1994-95 and 30% for FY 1995-96. connection fees would be phased in over FY 1994-95. The fee would be $1,000 as of July 1, 1994 and go to $1,500 on January 1, 1995. This, however, is done at the price of reducing other sewer capital projects funding by $65,000 in FY 1994-95. Staff recommends Scenario G-1. We feel that this is a more balanced approach. It recognizes the need for all users to share in the cost of these capital needs. 3 ~3 CALENDAR FOR ADOPTION OF SEWER RATE INCREASE In order to have the sewer rate increase in place by July 1, 1994, the Board will need to follow this time schedule: June 14, 1994 First reading of ordinance June 28, 1994 Second reading of ordinance Public hearing July 1, 1994 Effective date of rate increase/connection fee increase STAFF RECOMMENDATION: Staff recommends proceeding with the above time schedule to approve the increase in sewer connection fees from $500 to $1,500 effective July 1, 1994, and the increase in sewer rates by 10% effective July 1, 1994. As an alternative, the Board may want to also consider proceeding at this time with the additional 30% increase in sewer rates to be effective July 1, 1995. Respectfully submitted, Diane D. Hyatt Director of Finance Appro~ by, _~--' Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ Received () Johnson _ _ Referred () Kohinke _ _ _ To () Minnix _ _ _ Nickens _ _ 4 Attachment A N 'a N d i Z +O+ ~ ~' d ~ Q- U x w ,~ C C ~ O LL O E LU ~ o 3~ a~ cn=~ o a~ •O 0. -, O ~. a °' d N ~ Z 0 0 0 0 0 ~n ~n o 0 0 0 O O O O tf) N N ~ ~ O O ~D O '[i' r tf') N r t.C) N M O rt } ~ t` O O Cfl f~ N '~t ' 1` M to ~ V- t0 ~f' O ~' O. M In ) t1 M M r r Q~ l1) r ~ O r M N d4 O O O O O ~ Lf) O O O O O O O O lf') 1` (` ~ ~ O O Lt7 O CO O tf) I` M 'd' I~ r O Cfl ~ M N O CO N I` O N t` r t.C) LL d' r N O N CD 00 CO CO tf~ M r Q7 ~- N N ~ r O O O O O O O O O O O +-+ O O O O O O O O O O O V- O O O O O O O O O O O O O (fl M M N O d' r- O 07 'd' M d F- CO r u7 M ~- r ~ r o0 M bg ~ ~ O N N n~ N ~ ~ ~ `) O ~ c6 a ~ w v ~ v ~ U L C U C j _ • ~ • ~ > L ~ ~ ~ L ~ C7 U C~ ~ U U o ~ a> ~ U .~ U a~ •o D_ N ~ ~ ~ ~ ~ O ~ ~. 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H} ~} d} 69 EH Ef} H9 Ef} ff} 69 H} E~ E{} K} H} ~} ff} Ef} MC!}- O~ ° ON~I~LI')COCOCOOOOOOO~T'L!')f`OOCOOr O o O~ _.l ~I"~~OOOMOrp~OMONr~I,f)C7ln O 00 Q Nd'NrnOOOI~~NCO~-IC~~CpoONU~(ON~- O 0 ~ d'~~tOCDON~GOrCpNrNI`tirrOpN O _ O V Nt`MOI`tntf)LnCOONtiMOOOCOOMf~'ct O O r Z O-,r~rj~~pppON'~T'COOr'~'f~ONCO~NCO ' ' ' ' ' , O r ll.l ff} Z ~ MMMMMM~ LI )L1)lnl.f)000OG~1`1~ ~T~h d ~ E{} EH fA Ef} EA Ef> d} Ef} K} lA EA 69~ EA Ef} K} Ef} Ef} FA EA E{} O O ~ d ~ W ln(ph0000rNM~1'~(OI`0000rNM~ln O E• 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r r r r r W O Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r r r r N N N N N N N N N N N N N W ~~~ W W~ N N N ~ ~ r r r r r r r r r r r r r r r r r r r r r O ~ p wwulu.tulwulwwwwwululu.iwulul'wwul m~~ a zzzzzzzzzzzzzzzzzzzzz ~~W OWE.- _. . _. QZ~ Q M N 00 0 rn a~ 0 Attachment D Wheat, First Securities, Inc. County of Roanoke, Virginia Financing Alternatives for $13,000,000 Wastewater Treatment Facility As of 02-10-94 I. Financing Alternatives to be Considered 1. Loan from Virginia Resources Authority ("VRA") administered Virginia Water Facilities Revolving Fund. 2. Stand-Alone revenue-based financing sold either as a County Wastewater Revenue Bond or through the Virginia Resources Authority; and - '. 3. General Obligation Bond of the County. II. Description of Programs A. Virginia Water Facilities Revolving Fund This program is a state and federally funded financing program for publicly-owned wastewater treatment systems. Established under the terms of the Federal- Water Quality Act of 1987, this program: provides funding to finance new wastewater treatment facilities and conveyance systems as well as the acquisition of and improvement and expansions to existing treatment systems on a 80%/20% Federal/State funding mix. Land acquisition is not an eligible cost under this program. To qualify for a loan from this Fund, previous borrowers have needed to be on an Eligibility Listing sponsored by the Virginia Department of Environmental Quality ("VDEQ") indicating more of a "mandated" need to improve its wastewater treatment facility rather than the need to expand its facility to meet current or projected population needs. In the past, the VRA and VDEQ have selected applications for funding once a year and funded the programs listed as the highest priority by VDEQ. Approximately $40,000,000 was funded last year which was sufficient to meet all of the Requests for Funding considerations. If selected for funding under this program, the VRA would expect all funds to be expended within 2 years of awazd; however, funds are not released until firm construction bids are "in-hand." The interest rates on this loan fund can range from 0% to a ceiling rate approximately 1% below the applicable tax-exempt rates on Bonds issued by the VRA in the public market. The VDEQ would establish. 8 Attachment D Wheat, First Securities, Inc. the interest rate on this loan, if granted. The County should expect to pay close to the ceiling rate on this loan if the County is successful in gaining approval for the loan. It does not appear that VRA and VDEQ insist on any type of onerous operazing conditions or covenants. However, as the County would be selling its local Wastewater System Revenue Bonds to the VRA, it would be expected that typical VRA rate covenants and ' additional bond test would be required. The issuance costs under this program are not expected to be the smallest of the three alternatives considered. B. Revenue Bond Financing As the County has previously made the decision to use its Water Revenues to secure the payment of the Water Revenue Bonds, the County will not be in a position to use these Water Revenues as primary security for any Wastewater Revenue Bonds. As such, the security pledge for any type of stand-alone Wastewater Revenue Bonds will need to be confined purely to the revenues generated by the County through its Sewer Chazges (for year ended June 30, 1993, a total of $2,791,976 was generazed as revenue in the Sewer System) It is also my understanding that the County cannot use any of the funds in the various Trustee-held Water System Revenue Bond accounts for funding its Wastewater System nor can it retroactively change the security for the Water Revenue Bonds to allow for combined Water and Sewer Revenue Bonds. It should be noted however, that any accumulated surplus in the Water Revenue System fund balance can ~be used by the County in any manner it deems appropriate. This would include transferring these surplus funds to the Sewer System to fund construction projects. In issuing its Sewer System Revenue Bonds, the County would be able to issue these Bonds through the VRA or in its own name similar to the manner in which it issued its previous Water System Revenue Bonds. Although the requirements under the VRA may ' differ somewhat from the requirements if the County issued these Bonds, the requirements aze similar enough to be considered as the same requirement. 9 Attachment D Wheat, First Securities, Inc. In issuing its Revenue Bonds, the County would need to: 1) Ensure the new debt is on a parity with any existing debt. I understand all of the current debt funded by the Sewer System Revenue is General Obligation debt and this should not be a problem; 2) The County would need to demonstrate _ it had the ability to pay this debt service. This step is typically documented through the use of am independent feasibility consultant (estimated cost $25,000-$40,000). The VRA would probably not require the - County to use the feasibility consultant, however, a County issuance would require the use of a consultant; 3} The County will be required to establish a Rate Covenant for the System which will require that Net . Revenues be sufficient to fund Annual Debt Service by approximately 1.15x. This would require a substantial increase in sewer rates especially if the County is not allowed to count the transfer from the General Fund in its definition of Net Revenue. For the year ending June 30, 1993, the Sewer System lost money before Non- Operating Revenue and Expenses. - This covenant could easily require a doubling of existing rates to produce Net Revenues . of 1.15x projected annual debt ~ service (Estimated at $1,200,000 for $14,000,000 @ 6% for 20 years); 4) The County would be allowed to issue Additional Bonds based on certain . Projected Debt- Service Coverage rates (probably 1.20x to 1.25x). Any Rate increase would have to have been . approved by the County prior to issuing the Bonds; 10 Attachment D Wheat, Frst Securities, Inc. 5) A Debt Service reserve Fund equal to - one years Annual Debt Service would need to be funded (with Bond Proceeds) at the time of the Bond Sale; 6) It does not appear that the use of Bond Proceeds to purchase capacity in the City's Wastewater Treatment Plant will be a problem, however, the purchase - - contract and length of the contract will be of great concern; 7) Although this has not been definitely reviewed or approved by legal counsel it may be possible to pledge excess Water System Revenues (i.e. make this a subordinate debt) or have some type of County Moral Obligation (subject to appropriation) used as security for these Bonds to assist in the credit rating. If the County elected to issue these Bonds through the VRA, the Bonds would be rated NR/AA and trade probably 10-15 basis " points off of Bonds issued with the County's Aa/AA General Obligation Borid Rating. If the County elected not to utilize the VRA on this issue, the Bonds would probably be rated in the A category (with strict covenants) which would trade 30-35 basis points off the County's General Obligation Bond or 5-10 basis points off if municipally insured similar to the Water Revenue Bonds, however, an insurance premium would be required. Issuance costs under a VRA financing would approximate - $90,000 ($70,000 for VRA and $20,000 for the County); under a - stand-alone financing, approximately $125,000 exclusive of municipal bond insurance but inclusive of a $40,000 financial feasibility study. Also, a VRA financing would require a .125% annual fee based on the ` Bonds Outstanding each year.. C) General Obligation Bond Numerous municipalities have used this General Obligation to secure its Bonds used to fund Water or Sewer Projects. This option - would provide the highest credit rating (Aa/AA), lowest interest rate, lowest issuance cost and provide the most flexible operating covenants. If the County wished to subsidize the Sewer Bonds now 11 ,, Attachment D Wheat, Frst Securities, Inc. or in the future or if it wished to make the Sewer System self- sufficient but at only 1.Ox debt service coverage, this financing option would provide the flexibility necessary to accomplish this task. However, this option would require voter approval of a mandated improvement to a County provided service. If this project was voted down by the electorate, it may be much more difficult to handle as a subsequent Revenue Bond. In addition to the extent that this General Obligation Bond issue reduces the County's flexibility in issuing future General Obligation Debt for much more important projects the County would have lost some of its flexibility in its debt structure. Lastly, if the County does in fact want to use its General Obligation to secure these Bonds, a cost to advertise, promote and ensure passage of the referendum would be incurred and may be substantial as not to risk the rejection of this issue by the voters. 12 Attachment E DEBT SERVICE - VRA Departneat o[ Braviortaneatal Quality CASH. 1 - PAGB 2 Roaz•oke Cooat~, V•uptaia - 04:53 PM 03/23/94 _ ~ _. __ _ DHRTS13RVif~RCrsrutlTrru Cmawmm Dra.down S~adnln 07/15/94 13,000.000.00 C8t01/94 0.00 o7rolroa o.co laov9.4 0.00 11/olroa o.oo Ivolroa o.oo olrol/9s o.oo 02/01/95 0.00 Q7ro1/95 0.00 04!01/95 0.00 OS/O1/9s 0.00 ON01/9s 0.00 07!01195 0.00 0801/95 0.00 o9rolros o.oo laolros o.oo llrolros o.oo 1vo119s o.oo olrol/96 0.00 07!01/96 _ 0.00 03/01!96 0.00 04/01/96 - 0.00 asro1/96 ono ONOl/96 0.00 miolro6 0.00 Oaro1/96 0.00 09!01/96 0.00 IOrol/96 0.00 llrol/96 0.00 12ro1/96 0.00 olrol/97 0.00 ovol/47 0.00 mrou4r 0.00 ovol/47 0.00 osrol/97 ono ab'olA7 0.00 mrol/97 0.00 oe/o1/47 o.ao o9rolro7 0.00 1ao1/97 0.00 llrol/97 om 1vo1147 0.00 olrol/9a o.ao ozol/9a o.ao 03/ol/9a o.oo 04/01/98 0.00 05/01!96 0.00 04/01/98 0.00 o7ro1/9a o.oo ASSUMPTIONS Dated Date: Olro]!94 Closing Date: 07/1sN4 Int. Cap. Thrv: IQP. Percca[ Cap: 0.00036 Variable fkp: 0.000% Lastrr. Prcmium: 0.000% Average li&: 11.879182 Iavotmeat Rates Coattruaioa: PIA Cap;Intaest NA Rrn.to Coat NA Rrsv.to DS_ 0.00000096 Ycriod Co Prim 2ria ' Intaeit Toad ................... ................:. ~ .:,.,::::r..:::::••.::: ~ :::•::::::::::::.. :: ::.::.:::.::,:::::,: .........:........:.........:. ::::::::::.>:::.;>:•:::•>:~>:~:::.:.::. :~>:~:< •::<•:•: : 13,060,000.00 .;;::•::• »:: 7,36x23730 :: •:;:;: 2x42$23750 :•::x: /01/95 - -- 2450% 300.000% 444000.00 581.600.00 1,021.600.00 07l01/96 - __ 3.150% 100.000% 454000A0 574820.00 1,020,a2D.00 mrolro7 --- - -- 3.40096 100.000% 455,000.00 ss6,645.00 l,ozl.6as.oo m/ol/9s --- - -- 3.600% loo.ooo% asdooo.oo Saxals.oo I,oz4a35.oo ~/o~ --- -- 3.soo% loo.ooo% soo,ooom sz3.sss.oo l,ozs,sss.oo ~~~ - - -- 3.930% 100.000% s15,000.00 504,SSS.00 1,019,555.00 07/O1R001 __, __ 4.10096 100.000% 544000.00 484,21230 I,O2A,212S0 07/OIR002 - ~_~ 4.200% 100.000% 560,000.00 462,07230 1,02207250 07ro1l7D07_ ~~ 430096 100.000% 585,OOOA0 43gSS230 1.02],55250 07/01/1D04 _ _~ 4.400% 100.000% 614000.00 413,39730 1,027,79730 07/Ol120a5 __ _ __ 4.80096 100A00% 635,000.00 38453730 1.OZ1S3730 07ro1l1A06 -- - -._. 4.80096 100A00% 66.5.000.00 3sC~07730 1.021,07730 Wrol/7.OQ7 - ~~ 4.800% 100.000% 695,000.00 324,15730 1,019,137.50 O7ro1l1A08 __ . ~~ 4.800% 100.000% 734000.00 29479730 1,02D,79730 mlolrzoo9 --- - -- a.soo% lao.ooo% 75sooo.oo zs5,7s75o 1,oz47s73a 07/01/2010 - ~_____ 4.95096 100.000% 804000.00 219,03730 1,019,03730 07ro1r2011 .__._ __ _____ 4.950% 100.000% 844000.00 179,43730 1,019,43730 O7ro1l1D12 _ `_ 4.950% 100AW% 885,000.00 137,85750 1,022,85730 07/01/2013 - _ _~ 4.950% 100.000% 925,000.00 94,050.00 1.019,050.00 07/O1RA14 - ~ _,,,_ 4.950% 100.000% 475,000.00 4$1b250 1.013,26230 07/01/2015 - .~ _.__ 0.00096 0.000% 0.00 0.00 0.00 Q7/01~2016 ~. _ _,~_, 0.000% 0.000% 0.00' 0.00 0.00 mrolrsov --- .- -~ 0.00096 0.000% ono ooo o.oo mrollzola - ~~ o.ooo% o.ooo% o.oo o.oo o.ao 07ro1/2019 __ _., _-, 0.000% 0.000% 0.00 0.00 0.00 07/Oll202D - -~ 0.000% 0.000% 0.00 0.00 0.00 07/01/2021 - __~ ~ 0.000% 0.000% 0.00 0.00 0.00 07ro1/20'u - -- 0.000% 0.000% 0.00 0.00 0.00 a7ro11mz1- _~ 0.00096 0.000% o.oo o.oo o.oo mrolrmu - ~- o.ooo% o.ooo% om o.oo o.oo mrol/mzs - - -- oaoo% o~oo% o.oo o.ao o.oo mroirmza - _.- o.ooo% o.ooo% o.oo o.oo o.ao ~/~~ - - -- aooo% oooo% o.ao o.oo o.oo mrolrzo2a - _~ o.ooo% o.aoo% o.oo om o.oo ~~~9 - -~ 0.00096 0.000% o.oo o.oo o.oo mrolrza3o - - - aooo% 0.00096 0.00 0.00 0.00 ~/~/~1- -- 0.00096 0.00096 o.ao o.oo o.ao o7ro1/zm2 •-- --. o.ooo% o.ooo% o.oo o.ao o.oo vlrollzm3 - -_ o.ooo% oaoo96 a.oo om o.oo mrolnaoa - o.ooo% 0.00096 0.00 0.00 0.00 SOIIRCBS t DSE',S OF YU27DS y~~ Bond Proceeds 13,060,000.00 Coaatruaron 13,004000.00 ~ - ..:::........ - ~~~ _ .;; Cooscncrioa F_gtnry O.DO ISaow I)cpost 0.00 i?irbttmgF Rafe ~ a: a78as8%~ Puad Traatfera Bc Float 0.00 Fixed I'spcnse _ 64000.00 'I}ttaiac Cast 4.700E055%. Raltrircd F4~tP 0.00 VariabieBcpease OAO ~FBac1lni <`.ccc 4.7S41dfA4e~ Ac¢ved Interct 22,617.78 Iaaaaace Premium 0.00 ~I1cCFnL Cam- 4.74934.72?S' Rexzve Faraingz 0.00 Acutted Intaevt 22,617.78 Avg C'.cxTcn: G7347684%~ CaplaterestFarnmagt: 0.00 Re+ervePu»d 0.00 CaastruedcaI:armngs 0.00 OriginalImre Dumtmt 0.00 Pund 13alaacc C Fwd o(Coast Mtxe0aaeous 0.00 S to 0.00 G~am'vcccb: ',0:00 :.: : :..::.......:::...........: ............:.:.~.:~:: ~:a~ tczest .0.00 TotalSotatts 13,082617.78 Total Uses 13,082.617.78 RexzvaFui~d: 0.00 APPTICATION' OF PAOC~S CatasuvctimDepost 17,000,000.00 Esaow Deport 0.00 Cap. Iotcrut Dcpnct 0.00 Debt Serv. Rcsv. Dept 0.00 Issuaam ~1e 60,000.00 Ori ' Iaue Dixmmt 0.00 Total Prooceds 13.064000.00 Prepared By. Wheal, Fitst Secutitiu, Ina Attachment F County of Roanoke Proposed Sewer Rate Increase -1000 Gallons Per Month FY 1993-94 FY 1994-95 FY 1995-96 - 10 $ 6.43 $ 7.07 $ 9.19 14 9.65 10.61 13.80 17 16.08 17.68 22.99 28 26.68 29.35 38.15 39 37.28 41.01 53.31 54 51.43 56.57 73.54 69 66.22 72.84 94.69 111 107.03 117.73 153.05 153 147.86 162.64 211.43 210 202.81 223.10 290.02 267 257.78 283.56 368.63 440 424.60 467.06 607.18 613. 591.42 650.56 845.73 853 822.85 905.13 1,176.67 1093 1,054.27 1,159.70 1,507.61 .1400 1,349.99 1,484.98 1,903.48 1707 1,645.70 1,810.27 2,353.35 2087 2,012.12 2,213.33 2,877.33 2467 2,378.55 2,616.40 3,401.32 Volume Charge Per 1000 0.90 0.99 1.28 Gallons Connection Fees 500.00 1500.00 1500.00 14 04/18/94. 01:47 PM Finance\Common\Utility\RATES.WK4 Attachment F County of Roanoke Sewer Rates Comparison of Average Quarterly Bills The following comparisons are based upon an average customer usage of 18,000 gallons for 90 days. Fiscal Year Average Increase Over Customer Bill Previous Year Percent Amount Based on Attachment G-1/G-4 Proposed Sewer Rate 1993-94 $ 35.23 $ 1994-95 38.75 10.0% 3.52 1995-96 50.38 30.0% 11.63 Connection Fee: G-1 1993-94 500.00 1994-95 1,500.00 200.0% 1995-96 1,500.00 0.0% G-4 1993-94 500.00 1994-95 1,250.00 Aver. 150.0% 1995-96 1,500.00 20.0% Based on Attachment G-2 1993-94 35.23 1994-95 40.34 14.5% 5.11 1995-96 50.43 25.0% 10.09 G-2 1993-94 500.00 1994-95 1,000.00 100.0% 1995-96 1,500.00 50.0% Based on Attachment G-3 1993-94 35.23 1994-95 41.04 16.5% 5.81 1995-96 51.92 26.5% 10.88 G-3 1993-94 500.00 1994-95 750.00 50.0% 1995-96 1,000.00 33.3% 05/19/94 09:18 AM Common\Utility\SEWRATE.WK4 Attachment G-1 a c o 0 o m ~ o ::c0 l!~ l ) ~ ~ n CD f ~ r ' :"~N CD cD d M r r r O iia~ N r M O O M ~ M :::~f7~ ~ ~ ~ ~ ::::0 O CC M t0 <! 01 T r r r ~ O ~ N MOO M CD h :::W O' O M ~ O .':::0 [ ) n O r CO r M r O O O r N MOO tC) c7 N 1~ ti ~ O 0 M ::01 0 0 - .~ O _ O r r r ~ ~ ~ :::: ~. r T W C Z ° ~ W=~ :r [L 5C 4~ :: W ': ~ ~ ~' W U. } Q w ~ ~ a NWa a. 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O CO~ MON'ctOvvC7 v ar :::~ N NN lArNvr :'~~ X00 lq W N ° O ~(MO (D(NOMM~000 pOppp 00O n n W_ ::: 0) O M C'') O O ~ tq M <t aD cO ~ M ~0 ~0 0 0 CO O OD CO ':~: OD ~ ~ O Nr ~M OrO~MNO~N NNo O cr Qj :::::C> ~ON(7N v V ~ (V ":r N N N lA r N yr ::: 100 l~ OMD ~ ° O COQ ^~tt000N000 N 000 ^ n ~ :~::f~ h M O OD M ~ M M tp CO N (h W OO <D O O O O CO CO c0 ::W tp ^ M r r ~" (Ott ON h0000 N O :::T r r d' o (pr CO lnONOO~ o r N :..0~ ~ 1nM CO~OvO Nyr v ~ ::::r r (V N at N r ...... .... - - - - .y..•. ~ ..~..-. ~-. .~ - - :::::: NOO O ~ ~ =O :. o O --~'iD ~ O.[O [0 0 c0 O.O of 000 O -0 t~ :' .:.:tb MO itiOtO COO OOO i~ O M M t~_ W ~ [~ ti r- h ~ O - (O [V c0 O: CO N t0 !O O O (V-. `'= O N N Q7- ~. ::.M •- q~ Q~ - .... ... .....0~ .... r r- - ___ .:: _ ._ _ - .. _. ::: (YJ O O N In iD -.o O Ch i~ '. lA O ~Ln O: M O O. O O 6:O m O t~=: W - ~_ ~ ~ r M tTM CEO ~ O ~ CO N - m O. 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M C~OM ~ O O N'~d'~COp OC•Mj M ~COOOCO ph N OW~j ~~: CO (D ~ '`r CO COC~CO M CO C?NOON V' ~ ~"" Z W ~ r '- r tOA ~ d' ~ CO v M O CCI !n CO CA CA ~ Z ~. ~ N~ T Q ~ r ~~ T ~ O w V .~... ~ r '-' ~ r~ p n ~ N a ~N ~ T ~ O T ^ T ::: 100 O r 1~ Nt01:0 ON ~` t~~O~~j N f7 ~p O M M C^7 VN• `~t O O M COO OnD ,. O T W :: f-~. O CD r ~ ~ n~ 0 r ~ C07 ~ O lA ~ T ~ ~ r N r r Q ~ .~ 1U- o~ W OZ ~ j o ZO ~." J ~ Q O ~ ~J W U Z~ Z t'~~ tL ¢ O ~ w :~ ~' Z O tpU UW WWZgU WW z ~ ~ Zz z~ Ucnc~na¢ppc~ ~cn -'g ~ ~w w 5Zx ~wu~ wW Q>- N W Q U U C7Z QW WwN~ ~Z UaQ_ Zm W W ~ QO N Way. ? F- {0.. U U~ O ~~ Z W Z O~ UQQ~ w U >W w~ U m W U UUUW CL QU W w fnWO>WOF- W W W ~" W ~Z UZ WF- fn W(n?~~ U (L¢OQOOW O~wWCn ~ o ~Z W WO Z=F'~f'FN-WjQ (~jUZ~00~- ~IL.J~ O ~~ n.U ~}~Ow W>U~~~.-ju-UOF_ Z?~,pZZZ W =~Z W W Zw W W Z~¢Z W~Q.uJ W ~n.Q ¢~WZJJO Z RUC! Ct --~~ QQ f-OU~ Q W~~ U W Q~ w w J J J J¢ d~ W a a~ Q~~ w > OUOU W ~~ ~~ ~g~U HF¢-FQ-•I¢-(S~n.2 OQW~WWppZ• 12 ~ZQQ Q ~¢ ww ~Um~ OOOOjZUO ritOZ~C7C7U ZZ- Z Y t0 U m w w z O O U D_ 0 a 0 Attachment G-2 ~ O O M ~ n (O~l(~ n~~NN000 N 00O ~ n OV ~ :::~ ') fDC p j O 1p CO~ N (D(O~1gtDOO r O OD CO h CO r CO sT r r ` ,:r .~ ^ (( ~~ ~nnNO O N ~ N ~ ~ C j N W W , ii:::CA :: r N - MN ~~N r ~.. ~. ~~~ 1N00 CD ~ ~ ° O O ~ ~N~p~~ 000 ~ 00O n n ::~~ MM ~ O h 1A 0 c0 h~CDN~tDOO ~ O c0 C :: ::. 0' CO M d' ~ 0 Nr ttN hM 180000 ' • t O r CD p [\j' ::::: CA r r O ~W ~ PO'! O N 'OC O N~ M C + ~ r ~ (~ ::: CA ::::r N NN - v 1DrN r v ~t ~~~ 100 1~ GOp N ° O M QO CN ~000 00O ti ~ N ~ O M M Of O ~ l CD O tD r D $A CO tD t0 O O ,, st c0 O :::: q V ~ OD a0 O .. ,. t0 O r (A Nr O~ O n UM NO N ~ (D ::~ O h M 'ct1 C D C~ 0 0 r 0 ~ i.i0 ::::r N NN .v vv 1prN r v ~ ~~~ O 00 ~ M ~ ° O 00 O ~ 0 N 0O ^ ~ 1 C1 CO 11 `ctC D 000 ~ 0 ~ n t . ;~ h M O CD M ~ IA t` O h N M O aD 1D O O O CA CO tD ••• ~::0 I~ t0 M r r N at d~ CON ~OOOO f ~ O r h . ""O r r r tt Lq O lq O) t 1 O N O CO [f N r N M O 1qM CA~O~ONvr ... v 'ct ~ iiiii~~ r N N v ~ N W ~_~ W ~ ~ ¢O~ Q ~~~ ' WSW NWa O~Z :: NCO OW~~j ~~..-- Z W ADO ~ N V ~mN W W H N c0 ~ O QS _ _ _.~ p.. _ ~ QpO O ~ CMp ti O 0) N r In CO t[) CO r h r M r N r CD N O ~ ~ W rn r ~ M c r i u i v tO r (0 r rS r to {~ r p CD O ~ ~ O M (D M ap t0 r tD r Ch r P M • M r [D G f pp (D ~ N o M M v tO r t0 r M r ~ r Q ~ Z o Z ~ ¢ ~ ~ ~ Q } ~ U Z ~ Z W Q O W O ~ ~ Z W ~ O ~U ~ Z W ~ ZZ Z~ v1W ~ U O UvWj ~~ 0 [D W LL. 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N Zm W O ~~ ZW ZW N WNZCC~IN-WJ ~~'3Z~ZZZ W OfANW ~ `LZ UZ >~aaWO Z=~QQNU.UpFa- ZF=ZUUtUi.,-~i.~ Z ~UUF- m 3 0 20 W(LU, W WUCL OW~t F- WZJJF- W ~wwr ~ ~~ a.U ~~¢Z ~u~ooo¢a°dv ~~~Q°~~z aWc O~JN ~ oo zo=g a~a act n. ~ ww a~zw W Q~ as a~wv Qaa¢~3n.i oZwWWwZ ~ 5~~0 ~ IQ-cn E"F- aUm~ O~OOOjzU~ Z ~ZQQ ~ O~Q WW O. ".::"' O Worksession on Sewer Rates and Connection Fees May 24, 1994 Agenda I. Introduction II. Sewer Capital Needs A. Immediate Capital Needs 1. List of Projects, Justification, and Timetable B. Upgrade of Treatment Plant 1. List of Projects, Justification, and Timetable III. Financing Methods A. Immediate Capital Funding B. Treatment Plant Upgrade Funding IV. Connection Fee Implementation Discussion V. Staff Recommendations for Increase in Sewer Rates and Connection Fees A. 10% rate increase effective July 1, 1994 30% rate increase effective July 1, 1995 B. Effect on Average Utility Customer C. Connection fee increase from $750 to $1,500 effective July 1, 1994 Elmer Hodge Gary Robertson Diane Hyatt Arnold Covey Paul Grice ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Work Session - Fire and Rescue Studies COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the request of the Board of Supervisors, staff is working with an ad hoc committee to plan for the strategic implementation of several studies previously performed on behalf of the Fire and Rescue Department. These studies include a comprehensive plan prepared by Fire and Rescue staff during 1992, the Virginia Tech study of administrative processes within the Fire and Rescue Department dated December 1993, the study by David M. Griffith Associates of the fleet size and deployment for the Fire and Rescue Department dated April 1994, and the report provided to the Board of Supervisors by the Roanoke County Firefighters' Association dated April 1994. The ad hoc committee has held its first meeting where the reports were presented and an overview was given of the comprehensive plan with highlights from the remaining reports. The ad hoc committee plans to continue meeting to discuss these studies and prepare for a work session with the Board of Supervisors in July of this year. During our work session on May 24, I will cover more detail of the studies and address issues related to the budget process for the upcoming 1994-95 fiscal year. Chief Tommy Fuqua will assist in the presentation of this information. Respectfully submitted, Approved by ~~John M. Chambl' s, Jr. mer C. Hodge Assistant County Administrator County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To Minnix Nickens May 24, 1994 EXECUTIVE SESSION . County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: ' (a) to discuss the condemnation of real property for public utility purposes, water transmission line in accordance with Section 2.1-344.A.7. of the Code of Virginia, 1950, as amended. (b) to discuss the disposition of the County~s interest in certain real estate, surplus well lot in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. (c) to discuss potential litigation, namely appeal of a decision of the Board of Equalization with respect to the assessment of certain real estate owned by Strauss Construction Company in accordance with Section 2.1-344.A.7. of the Code of Virginia, 1950, as amended. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 RESOLUTION 52494-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session ACTION NO. ITEM NUMBER ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: First Reading of the Fiscal Year 1994-95 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: We are required by law to have a first and second reading for the appropriation of budget funds. This does not preclude the Board from making any changes during the work session today or any time before the second reading. We should agree on employee salary increases at this meeting to provide payroll sufficient time to process changes. SUMMARY OF INFORMATION: The 1994-95 fiscal year budget was presented to the Board of Supervisors on April 26, 1994. A budget public hearing was held on this date to receive written and oral comment from the public concerning the proposed budget. The Board of Supervisors adopted a resolution approving the School's proposed budget on May 10, 1994. Attached for your approval is the 1994-95 fiscal year Budget Appropriation Ordinance. The total County budget is $187,400,052. This includes all interfund and intrafund transfers. The budget net of transfers is $135,397,710. STAFF RECOMMENDATION: The format of the Appropriation Ordinance was changed last year to conform with the reporting basis used at year-end in the Comprehensive Annual Financial Report. The FY 1994-95 Appropriation Ordinance, as presented, is consistent with that change in format. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. The revised format will also more consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. There have been several changes to the proposed FY 94-95 budget since it was presented to the Board on April 26, 1994. These changes are presented on the attached documentation. Staff recommends approval of the first reading of the 1994-95 fiscal year Budget Appropriation Ordinance. The second reading is scheduled for June 14, 1994 and, at that time, the Board will be asked to approve a resolution to formally adopt the FY 1994-95 budget. Respectfully submitted, Appro. ed by, f ,~ W. Brent Robe s n Elmer C. Hodge Budget Manager County Administrator S-~ ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred () Kohinke _ _ _ To () Minnix _ _ _ Nickens _ _ _ County of Roanoke Essential equipment for operations within the Clerk's office. Fees have been budg eted to offset cost. E-911 Surcharge 200,000 Police Department Personnel -Dispatchers 65,195 E-911 Maintenance Lease pmt. -telephone interface (C&P) 50,244 E-911 Maintenance Mainframe and PC replacement 63,000 E-911 Maintenance Recapitalization reserve 21,561 Per Board approval of E-911 surcharge increase to $1.06. Employee Benefits VRS Life Insurance (70,000) Health Department Dental Program 37,800 Circuit Court Personnel -clerical staff for new judge 13,320 Cultural Contributions Correct calculation error 5,000 Economic Development Stagg Bowl 2,500 Addition to Fund Balance Unallocated 11,380 Savings realized due to reduction in VRS Life Insurance rate. Comprehensive Services 561,608 Comprehensive Services 561,608 Completion of Comprehensive Services budget. This figure represents State revenues of $481,508 and School revenues of $80,100. County portion has already been recorded. Other Funds Risk Management Operating budget (1,134,556) Trans to Internal Services Risk Management 1,134,556 To record the creation of an internal service fund for the Risk Management function. Internal Service Fund Risk Management 1,134,556 Internal Service Fund Risk Management 1,134,556 To establish revenue and expenditure budgets for Risk Mgmt in new Fund. Water Fund 15 15 Sewer Fund 176 176 Miscellaneous adjustments to Utility Fund budgets. 05/18/94 11:01 AM Budget\1994\ADJSUM.WK4 S- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 24, 1994 ORDINANCE APPROPRIATING FUNDS FOR THE 1994-95 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 26, 1994, concerning the adoption of the annual budget for Roanoke County for fiscal year 1994-95; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 14, 1994, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1994, and ending June 30, 1995, for the functions and purposes indicated: County of Roanoke Proposed FY 1994-95 Budget May 24,1994 ~" Revenues: General Fund: General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund: Water Operations 1991 Water Revenue Bonds Water Repair and Replacement Other Water Surplus Total Water Fund Sewer Fund: Sewer Operations Sewer Repair and Replacement Total Sewer Fund School Funds: Operating Cafeteria Grant Textbook Total School Fund Total All Funds $ 82,203,894 378,788 874,623 42,980 529,870 1,356,556 253.766 $ 85,640,477 $ 8,391,277 $ 75,000 $ 1,134,556 $ 8,253,988 152,387 350,000 863,142 763,695 $ 10,383,212 $ 3,904,641 547,486 $ 4,452,127 $ 71,808,184 2,945,000 1,874,493 695,726 $ 77,323,403 $ 187,400,052 05/17/94 04:51 PM Budget\1994\APPROP95.WK4 Page 1 County of Roanoke ~~, ',,. ~ Proposed FY 1994-95 Budget May 24,1994 Expenditures: General Government: General Administration Board of Supervisors $ 221,421 County Administrator 208,017 Community Relations 108,449 Asst. Co. Administrators 298,907 Property Management 158,636 Human Resources 328,543 County Attorney 243,208 Economic Development 659,205 Total General Administration $ 2,226,386 Constitutional Officers Treasurer $ 601,985 Commonwealth Attorney 390,498 Victim/Witness 5,048 Commissioner of the Revenue 536,465 Clerk of the Circuit Court 609,241 Sheriffs Office 1,000,054 Care & Confinement of Prisoners 2,542,751 Total Constitutional Officers $ 5,686,042 Judicial Administration Circuit Court $ 99,523 General District Court 26,183 Magistrate 1,005 J & DR Court 10,429 Court Service Unit 62,385 Total Judicial Administration $ 199,525 Management Services County Assessor $ 619,727 Financial Planning 590,768 Public Transportation 70,200 Management and Budget 117,765 Procurement Services 344,986 Total Management Services $ 1,743,446 05/17/94 04:51 PM Budget\1994\APPROP95.WK4 Page 2 County of Roanoke i Proposed FY 1994-95 Budget s" May 24, 1994 Public Safety Police $ 4,843,871 Transportation Safety Commission 960 E911 Maintenance 339,805 Fire and Rescue 3,819,924 Total Public Safety $ 9,004,560 Community Services General Services $ 438,207 Solid Waste 2,931,659 Engineering and Inspections 2,013,468 Building Maintenance 1,158,628 Planning and Zoning 385,426 Planning Commission 20,612 Total Community Services $ 6,948,000 Human Services Grounds Maintenance Parks and Recreation Public Health Social Services Administration Public Assistance Institutional Care Social Service Organizations Contributions Human Service Organizations Contributions Cultural Organizations Library VPI Extension Elections Animal Control Total Human Services Non-Departmental Employee Benefits Miscellaneous Internal Service Charges Total Non-Departmental 1,387,716 1,143,811 425,333 2,112,035 952,400 27,500 119,332 71,053 102,735 1,317,609 68,047 179,800 196.393 $ 8,103,764 $ 1,151,141 879,640 1,048,006 $ 3,078,787 05/17/94 04:51 PM Budget\1994\APPROP95.WK4 Page 3 County of Roanoke Proposed FY 1994-95 Budget ~~ May 24, 1994 Transfers to Other Funds Transfer to Debt -General $ 3,987,083 Transfer to Debt Service -School 1,954,158 Transfer to Capital 25,000 Transfer to Schools 36,383,235 Transfer to Schools -Capital 936,525 Transfer to Schools -Dental Insurance 243,432 Transfer to Internal Services 1,134,556 Transfer to Comprehensive Services 313,015 Transfer to Garage II 100,000 Transfer to Youth Haven II 25,000 Total Transfers to Other Funds $ 45,102,004 Unappropriated Balance Board Contingency $ 100,000 Addition to Fund Balance 11,380 Total Unappropriated Balance $ 111,380 Total General Government $ 82,203,894 Youth Haven II $ 378,788 Comprehensive Services $ 874,623 Law Library $ 42,980 Recreation Fee Class $ 529,870 Internal Services Management Information Systems $ 816,069 Communications 540,487 Total Internal Services $ 1,356,556 Garage II $ 253,766 Total General Fund $ 85,640,477 Debt Service Fund $ 8,391,277 05/17/94 04:51 PM Budget\1994\APPROP95.WK4 Page 4 County of Roanoke Proposed FY 1994-95 Budget May 24,1994 .,~ Capital Projects Fund Internal Services Fund -Risk Management Water Fund: Water Operations 1991 Water Revenue Bonds Water Repair and Replacement Other Water Surplus Total Water Fund Sewer Fund: Sewer Operations Sewer Repair and Replacement Total Sewer Fund School Funds: Operating Cafeteria Grant Text Book Total School Funds Total All Funds $ 75,000 $ 1,134,556 $ 8,253,988 152,387 350,000 863,142 763,695 $ 10,383,212 $ 3,904,641 547,486 $ 4,452,127 $ 71,808,184 2,945,000 1,874,493 695,726 $ 77,323,403 $ 187,400,052 05/17/94 04:51 PM Budget\1994\APPROP95.WK4 Page 5 s; r 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1994, are reappropriated to the 1994-95 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1994, and appropriations in the 1994-95 budget. 5. That all school fund appropriations remaining at the end of the 1993-94 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1994-95. ACTION NO. ~,. ITEM NO. "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR' S COMMENTS : ~~~~n.~l~ a F~'~~ BACKGROUND' In May of 1993 the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5~) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 24, 1994; the second reading is scheduled for June 14, 1994. The proposed salary for Board members will be increased by an inflation factor of 3.8% from $9,808 to $10,181. In addition, this ordinance establishes the additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. FISCAL IMPACTS' 3.8°s increase in Board salaries: ($373 each x 5 = $1,864). This amount has been included in the proposed budget for FY 1994-95 and will be appropriated in the Budget Appropriation Ordinance. Respectfully submitted, ~~~ ~~ ~ ~~~ ~~ Diane D. Hy tt, Director of Finance Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix i-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,808 by Ordinance and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5~) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1994; the second reading was held on June 14, 1994. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.8~ pursuant to the provisions of Section 3.07 of the Roanoke County Charter and . / "~ Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,181 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1994. c:\wp51\agenda\general\salaries.ord (~Illlllllllllllllillllllllllilillliillllillll llllllliilliilllllllllllllllll lllllllllllllllllllillllllllillililllllllllilllllllllill -~ _ _ _ _ - _ - _ __ -_ _ -_ AGENDA ITEM NO. r-- _ _ APPE CE REQUEST _ _ - - -_ - i _ ~ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~ SUBJECT: ;~; ~ ~ ..~.,_ c r ~~ ~; ~ a-: z .:: r -_ I would like the Chairman of the Board of Supervisors to recognize me during the _ _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS - _ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED -- BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. - c ^ Speaker will be limited to a presentation of their point of view only. _ Questions of clarification may be entertained by the Chairman. c c ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. = ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _. _ _ __ - _ = __ mllllllllllllllllllittltitiillll Illltitlllll I I Iillllllltllllllllllllllliltitilllllilillllllllllllli~ilitilllifiiillllllilllllll~ ~ g t I 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE 52494-6 AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TAX OF THE ROANORE COUNTY CODE, BY INCREASING SAID TAX FROM $0.46 PER MONTH TO $1.06 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax is authorized by Section 58.1-3813 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the proposed adoption of the ordinance enacting this legislation was advertised in the "Roanoke Times and World News" on May 3, 1994, and May 10, 1994; and WHEREAS, the first reading on the adoption of this ordinance was held on May 10, 1994, and the second reading and public hearing of this ordinance was held on May 24, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That § 21-4, Enhanced emergency telephone tax, of Article I, In General of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of --M~-•----~~- ^R--}^ '~^.~r-,; one dollar and six cents ($1.06) per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay the recurring maintenance, repair and system upgrade costs e€ and salaries or portion of salaries of dispatchers or call-takers which are directly attributable to the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. 1 (b) It shall be the duty of every seller in acting as the tax collecting medium or agency for the county to collect from the purchaser for the use of the county the tax hereby imposed and levied at the time of collecting the purchase price charged therefor and the taxes collected during each calendar month shall be reported by each seller to the commissioner of the revenue of the county on or before the last day of the calendar month thereafter, together with the name and address of any purchaser who has refused to pay his tax. Simultaneously therewith, the seller shall file a copy of such report with and remit to the treasurer of the county the taxes so collected and reported. The required report shall be in the form prescribed by the commissioner of the revenue. The tax levied or imposed under this section with respect to the purchase of local telephone service shall be applicable to charges first appearing on bills rendered for service provided after Auciust 1. 1994 T^""^ ~ ~ noc , ~~,.,. 2. That this ordinance shall be in full force and effect from and after August 1, 1994; which is at least sixty days after written notice by certified mail by the County to the registered agents of the corporations providing telephone service that are required to collect said tax. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Circuit Court G. O. Clemens, Judge, Kenneth E. Trabue, Judge Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Steven A. McGraw, Clerk 2 Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Peggy H. Gray, Clerk Michael Lazzuri, Court Services Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff Don C. Myers, Assistant County Administrator John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith „ Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment 3 Action No. Item No. -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER: Meeting Date: May 24, 1994 Agenda Item: Ordinance amending Telephone Tax of Increasing Said Ta Per Month COUNTY ADMINI3TRATOR'8 COMMENTS: Section 21-4, Enhanced Emergency the Roanoke County- Code, by .x from $0.46 Per Month to $1.06 J ~,~~ /~ ~~ BACKGROUND: Beginning in 1992, the Public Safety Team (PST) began evaluating the short and long term needs of the E-911 Center. This evaluation began partly in reaction to a report generated by a committee chaired by Assistant County Administrator, Mr. Don Myers, by request of Mr. Hodge, which had recommended increasing 911 Staff due to workload and job complexity. This committee recommended the addition of three full-time communications officers to the 911 Center. To date, this has not been accomplished. The PST evaluation evolved into a long-term study that focused on the basic issues of: 911 staffing, operational costs and equipment recapitalization. The PST co-administers the administrative/budget control of the 911 Center. After nearly two years of study, the PST has reached the conclusion that the 911 Center has both critical short-term and long-term recapitalization, needs. SUMMARY OF INFORMATION: The 911 Center provides centralized communications for; Citizens in need of emergency service, Fire/Rescue, Police, Sheriff's Office, Animal Control, Town of Vinton (limited and backup) and after-hours V~--r' for Utilities, Social Services, Parks/Recreation and schools. Inter-agency contact with adjoining public safety agencies is maintained continuously. Virginia Legislation, amended 1993, (H-294) provides that a county may impose a special tax on consumers for initial installation, maintenance, repairs, upgrades and salaries directly attributable to E-911. The tax limit by statute is $2.50 per month. Funds collected can be used for E-911 only. Roanoke County's current surcharge is .46 per month and covers 23$ of the E-911 operation. 9-1-1-TAX STATE TRENDS Old Rate New 1993 Rate Va. Beach .31 1.95 Norfolk .33 1.56 Newport News .22 0.89 Hampton .24 1.44 Suffolk .39 1.25 (State average all municipalities $1.00) 9-1-1 TAX Adjacent Localities Franklin County $1.00 Montgomery County $0.83 Bedford County $2.00 City of Salem $0.45 City of Roanoke $0.46 (State Average - $1.00) (State High - $2.18) The trend statewide recently has been to raise the tax to cover larger percentages of the total costs of running 911 Centers. This is one of the few opportunities where the State has afforded local communities a dedicated tax option to cover a government service. The PST believes that Roanoke County should avail itself of this opportunity to cover critical 911 costs in three areas; increased staffing, replacement of equipment and establishing a dedicated fund to recapitalize major equipment on a programmed basis. This will insure that 911 equipment is upgraded on a regular basis to take advantage of technological advancements, reduce the potential for equipment failure and avoid significant expenses against the general fund budget on an emergency request basis. The current telephone tax of $.46/month is set by ordinance. To raise the tax requires amending the current ordinance. This process involves two readings and one public hearing. There is a 90-day administrative advance notice that must be given the phone company before any increase in tax can be collected. EXAMPLE: If the ordinance were amended by July 1, 1994, increased tax would be collected 90 days later, beginning October 1, 1994. ~~ FISCAL IMPACT: Each one cent increase in the surcharge rate will generate approximately $4565.00 per year. This amount is net of the three percent administration fee levied by Bell Atlantic. STAFF RECOMMENDATION: The PST recommends that the 911 Telephone Tax be increased from $.46 per month to $1.06 per month. The ordinance will become effective on August 1, 1994. The funds generated will be used to purchase critically needed items, and will provide a revenue source for the recapitalization of equipment essential to center operations. Respectfully submitted, Gerald Holt, Sheriff Chairman, Public Safety Team hn H. Cease hief of Police App~r ed by, --~-~-'" Elmer C. Hodge County Administrator ----------------------------------------------------------------- -Action- -Vote- No Yes Abs Approved ( ) Motion by: Eddy: Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens ~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TAX OF THE ROANOKE COUNTY CODE, BY INCREASING SAID TAX FROM $0.46 PER MONTH TO $1.06 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax is authorized by Section 58.1-3813 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the proposed adoption of the ordinance enacting this legislation was advertised in the "Roanoke Times and World News" on May 3, 1994, and May 10, 1994; and WHEREAS, the first reading on the adoption of this ordinance was held on May 10, 1994, and the second reading and public hearing of this ordinance was held on May 24, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That § 21-4, Enhanced emergency telephone tax, of Article I, In General of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of one dollar and six cents (51.06) per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay the recurring maintenance, repair and system uograde costs e€ and salaries or portion of salaries of dispatchers or call-takers which are directly attributable to the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. 1 .." AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TAX OF THE ROANOKE COUNTY CODE, BY INCREASING SAID TAX FROM $0.46 PER MONTH TO $1.06 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax is authorized by Section 58.1-3813 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the proposed adoption of the ordinance enacting this legislation was advertised in the "Roanoke Times and World News" on May 3, 1994, and May 10, 1994; and WHEREAS, the first reading on the adoption of this ordinance was held on May 10, 1994, and the second reading and public hearing of this ordinance was held on May 24, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That § 21-202, Levied: rate, of Article IX, Transient Occupancy Tax of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of ---~}---^ ~ ^--~-^ ' ~ ^ " ~ ` one dollar and s ix cents ( $1.06 ) per month . This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay the recurring maintenance, repair and system upgrade costs e€ and salaries or portion of salaries of dispatchers or call-takers which are directly attributable to the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. 1 ~~~ (b) It shall be the duty of every seller in acting as the tax collecting medium or agency for the county to collect from the purchaser for the use of the county the tax hereby imposed and levied at the time of collecting the purchase price charged therefor and the taxes collected during each calendar month shall be reported by each seller to the commissioner of the revenue of the county on or before the last day of the calendar month thereafter, together with the name and address of any purchaser who has refused to pay his tax. Simultaneously therewith, the seller shall file a copy of such report with and remit to the treasurer of the county the taxes so collected and reported. The required report shall be in the form prescribed by the commissioner of the revenue. The tax levied or imposed under this section with respect to the purchase of local telephone service shall be applicable to charges first appearing on bills rendered for service provided after Auqust 1. 1994 , 2. That this ordinance shall be in full force and effect from and after August 1, 1994; which is at least sixty days after written notice by certified mail by the County to the registered agents of the corporations providing telephone service that are required to collect said tax. agenda\code\e911.ord 2 - :~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE 52494-7 AMENDING PROFFERED CONDITIONS ON THE REZONING OF A 1.655-ACRE TRACT OF REAL ESTATE (TAX MAP NO. 76.16-1-40.1) LOCATED AT THE TERMINUS OF POSTAL DRIVE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-l, CONDITIONAL (MODIFICATION TO PROFFERED CONDITIONS) UPON THE APPLICATION OF PEDIATRIC ASSOCIATES WHEREAS, this property was rezoned to B-1 with proffered conditions in 1981; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 3, 1994; and WHEREAS, the first reading of this ordinance was held on April 26, 1994; and the second reading and public hearing were held on May 24, 1994; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.655 acres (TAX MAP NO. 76.16-1-40.1) and located at the terminus of Postal Drive in the Windsor Hills Magisterial District is hereby changed from the zoning classifica- tion of C-1C, Office District, with proffered conditions, to the zoning classification of C-1C, with amended proffered conditions. 2. That this action is taken upon the application of Pediatric Associates. 1 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1981, which the Board of Supervisors hereby amends as follows: 1) There will be only one street or entrance from VA Route 419. The entrance shall be two lanes in each direction and divided by a median strip. 2) There will be not more than one sign along Route 419, and the sign will be limited to 75 square feet. 3 ) The building or buildings on the property will occupy not more than 25% of the total land area. 4) The property will be developed into not more than 16 lots, and each lot will contain only one building. 5) All utility lines will be installed underground in accor- dance with utility company specifications and require- ments. 6) All refuse containers will be adequately screened from view. 7) All lighting within the property shall be adequate and shall not be a hindrance to any resident adjacent to the property. 2 8) No portion of any building will be built closer than 60 feet to the rear property line of any single family residential lot adjoining the property. 9 ) No building constructed on the property will be more than three stories or 45 feet in height above grade level as viewed from VA Rt. 419. thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Eddy to adopt the ordinance with additional proffer #10, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy NAYS: Supervisors Minnix, Nickens A COPY TESTE: renda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 . aw L asJJ r S I n I ff ~ / _ ~,. 4 f.e6 e' r / •p ., CJ / J7 ~>t ~ . 4~ DEPARTMENT OF PLANIVIA'G pETI'T1ONER: Pediatric Associates AND ZONING TAX MAP #: 76.16-1-40.1 REDDEST: C-1 c to G1 c Amend Conditions .,f \\ M/ll OA 4 ^ .. I ~oP cP~°~''~';rte kqq ~,, I ~. CREST ~. 0,o-°.` /d ~4i9 1641 ~~~ •. M~`~a~ ;,. 4:`/ ~• ~ ..~^ r ~F~ S 3,` '`, .. ~~UICINITY~MAP r~jR 3 '~1 .. >. ~ ~ " •• ~ I JJM 7.. ~. tna ~ t~oJ 7 ••• C/.f III.11 nil ,I ~.-. 2S w ~ , 9 = , 23• = ~ t7/t anJ 1 11 2) 1 4 ~, 'I. /7/7 y' / Y 116y1 '~ y /J ~ ~ w, ' 1 p ~ O ; IJ11 JM 24 a ry • I•~ ~ u N'~ . n • • S J 4 . 2 Jll7 • • • ~ • I77J 4 • i n>• 0 J atM I ~ % tJJJ r 22 ., . L • ' 17 ~ 3 IIOpMY,0'f KMOIL b J1fI. a7i , JJ~gt}I[1173 ~ y .~' aa, ,~ \Rr law w JJfo 2 h '~1~ ~ 94 !H 4y ~ JJaJ 2 MI ~~ JTfe JJ17 U~ J J-aJ ~~ v Mll~~ ~, ~ 7f1~ an ~~ ~ Q afu au _.. '' ^ ... 1 16 •• ,.. ~ Jan ,r u ~ I ~ JT,J 3 J J7aJ - ~ aaJ a f 7• ~.a6fsfti u -a- 0 ~•- 141. F ~ \ 3.76 N 39 ~ '4 40.9 .011 40! LJ ~ - ~` I..w~ (I.u~ 40.1 7701 L21 k 4~2 40 i 407 . .01! 1.1 ,. 17. +e ~ ~ r+ 4~ K ~. ~~ ~~ ~ ~ 201,1 J/JJ yw,a/ atitil /b,M/ Jr.a• ~ ~iPI p6. w. n 1 S 40.4 8I ~ ~ •q ....-.,... ~. ~ W 6 1 Q Jul \ • r yly~w~ ~ J 1 • . \ .os~ 40 S O i1 ~ 10!• 1 ~. .i It , uri ~ 0 ~ 2.60k ! 4 ~ 19 J~ . W+ M.w•w 2.12 fc ~ v I \J af0- 1 + ~ ..w~. \ • 2 ' n ~ 1 MAY 17 '94 16 59 LIONBERGER CONST ROA P.lil LION$ERGER CONSTRUCTION COMPANY P. 0. BOX 20209 ROANOKE, VIRGINIA 2401$ 1703) 989-5301 FAX (703) 989-5426 TO: JANET SCHEID DATE May 17, 1994 ROANOKE COUNTY DEPT. OF PLANNING PROJECT; PEDIATRIC ASSOCIATES PROD. N0. 5404 - 18 ----------------------------_--------_-~_--____--------,~~---W-- REF: PETITION FOR AMENDMENT OF PROFFER THIS WILL CONFIRM OUR PHONE CONVERSATION THIS AFTERNOON.... I HAD AN ENJOYABLE PHONE CONVERSATION THIS AFTERNOON WITH MRS_ BAKER. IN THIS CONVERSATION, SHE AGAIN REITERATED THE STRONG DESIRE OP THE ADJACENT NEIGHBORS TO HAVE AN EVERGREEN TYPE OF SCREENING INSTEAD OF THE STOCKADE TYPE FENCING. SHE WOULD PREFER TO HAVE CEDAR TREES (OR A PREDOMINANCE THEREOF) INSTEAD OF WHITE PINES. PEDIATRIC ASSOCIATES IS ALSO ACCEPTABLE TO USING EVERGREENS, INCLUDING CEDAR TREES, INSTEAD_OF A FENCE ALONG THIS PROPERTY LINE, SUBJECT TO THE APPROVAL OF XOUR DEPARTMENT. AS YOU AND I DISCUSSED, IT WOULD BE 4UR INTENT TO PLANT REASONABLE SIZE EVERGREEN TREES, Y.E., +/- 5' TRLL AND NOT SEEDLINGS SO AS TO PROVIDES INITIAL POSITIVE SCREENING. IF THE BOARD OF SUPERVISORS DOES APPROVE OF OUR PETITION AT THEIR MEETING THIS COMING TUESDAY EVENING, WE WOULD RESPECTFULLY REQUEST YOUR APPROVAL TO USE EVERGREEN PLANTINGS AS AN ACCEPTABLE ALTERNATIVE TO FENCING. COPIES TO MRS . MpiRGARETTE BAKER MR. TERRY HARRINGTON MR. LEE EDDY DOCTORS OF PEDIATRIC ASSOC. MR/MRS. STEPHEN MEADOR THANKS VERY MUCH, u -a, PETITIONER: PEDIATRIC ASSOCIATES CASE NUMBER: 14-5/94 Planning Commission Hearing Date: May 3, 1994 Board of Supervisors Hearing Date: May 24, 1994 A. REQUEST Petition of Pediatric Associates to rezone approximately 1.6 acres from C-1C to C-1C to remove the proffer pertaining to the buffer zone, located at the terminus of Postal Drive, Windsor Hills Magisterial District. B. CITIZEN COMMENTS Kevin Orcutt stated that the additional 5 feet requested by the petitioner is not needed. Also, previous proffers were not carried out--lighting, dumpsters, power lines. Steven Meador submitted a petition from residents of Hillbrook Drive and Hillbrook Circle who are opposed to any changes in the buffer requirements. Margarette Baker presented photos of the area taken in 1987 and last week. She said that the property was not developed in accordance with the 1981 proffers. She is opposed to changing the buffer and does not want any trees removed. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the proffer pertaining to underground utilities. Sam Lionberger responded that this is an issue with the previous property owners; however, any utility lines that we install will all be underground. In reply to the type of fence to be installed, he said it would be a wooden stockade, opaque type. The staff commented as follows: the utility lines that run along the rear fence line were installed during the mid-80's to serve property within the Postal Drive complex; this a matter that needs to be resolved between Apco and the County--it does not involve tonight's issue. D. PROFFERED CONDITIONS 1) There will be only one street or entrance from VA Route 419. The entrance shall be two lanes in each direction and divided by a median strip. 2) There will be not more than one sign along Route 419, and the sign will be limited to 75 square feet. 3) The building or buildings on the property will occupy not more than 25% of the total land area. 4) The property will be developed into not more than 16 lots, and each lot will contain only one building. 5) All utility lines will be installed underground in accordance with utility company specifications and requirements. 6) All refuse containers will be adequately screened from view. 7) All lighting within the property shall be adequate and shall not be a hindrance to any resident adjacent to the property. u-a 8) No portion of any building will be built closer than 60 feet to the rear property line of any single family residential lot adjoining the property. 9) No building constructed on the property will be more than three stories or 45 feet in height above grade level as viewed from VA Rt. 419. E. COMMISSION ACTION(S) Ms. Hooker stated that she was inclined to favor a reduction in the buffer with the addition of a fence. Mr. Thomason concurred and said that a fence offers a better buffer than what is presently there. He moved to recommend approval of the request. The motion carried with the following roll call vote: AYES: Thomason, Robinson, Hooker NAYS: None ABSENT: Ross, Witt F. DISSENTING PERSPEC'T'IVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map - Staff Report _ Other Terrance Ha 'ngton ecretary Roanoke C my Pl Wrung Commission t ~~ STAFF REPORT PETITIONER: PEDIATRIC ASSOCIATES CASE NUMBER: 14-5/94 PART I A. EXECUTNE SUMMARY PREPARED BY: TIM BEARD DATE: MAY 3, 1994 Tt~~~ ~s a cortef~tin~ia! req~t~st fQ rez~rte # 6~~ 2~cres~ from C 1 Comr~ner~~a[ wrti :,_.: _.: .... ,.:.:...,~~;.;r, • two - - -- .._._. ..... -...~_.. ~_.. _....eL.~ B. DESCRIPTION This is a petition of Pediatric Associates to rezone approximately 1.6 acres from C- 1 conditional to C-1 conditional to remove a 1981 proffer pertaining to the buffer zone, located at the terminus of Postal Drive, Windsor Hills Magisterial District. C. BACKGROUND/APPLICABLE REGULATIONS In November 1981, this site (at that time, a portion of a 12.26 acre tract) was rezoned from R-1 to B-1 at the petitioner's request in order to construct an office park. The following proffers were attached to that rezoning: 1) There will be only one street or entrance from VA Route 419. The entrance shall be two lanes in each direction and divided by a median strip. 2) There will be not more than one sign along Route 419, and the sign will be limited to 75 square feet. 3) The building or buildings on the property will occupy not more than 25% of the total land area. 4) The property will be developed into not more than 16 lots, and each lot will contain only one building. 5) All utility lines will be installed underground in accordance with utility company specifications and requirements. ~f- ~. 2 6) All refuse containers will be adequately screened from view. 7) All lighting within the property shall be adequate and shall not be a hindrance to any resident adjacent to the property. 8) There will be a landscaped buffer zone 20 feet wide along the westerly or northwesterly property line adjoining all property zoned for single family - residential development. 9) No portion of any building will be built closer than 60 feet to the rear property line of any single family residential lot adjoining the property. 10) No building constructed on the property will be more than three stories or 45 feet in height above grade level as viewed from VA Route 419. _ All proffers other than that regarding the 20-foot wide landscaped buffer are proposed to remain in effect for the 1.65 acre parcel. In place of this proffer, the petitioner has proposed Type C, Option 1 screening and buffering which calls fora 15-foot wide ., buffer yard and installation of a six-foot high opaque screen. Site plan review will be conducted to ensure compliance with County regulations. V No commercial entrance permit will be required since Postal Drive is a private road. PART II A. ANALYSIS OF IXISTING CONDffIONS Location/Utilities/Access: The petitioner's site is situated .14 mile north of the Postal Drive-VA 419 intersection. The site is in the Windsor Hills Community Planning Area and urban services are available. Postal Drive is served by public water and sewer. The existing 4-inch water line is not expected to be upgraded in conjunction with any proposed development of this property. No traffic figures are available for Postal Drive due to its private status. The 1992 ADT for this segment of VA 419 was 31,000 vehicles. VDOT reports that within a 150-foot radius of the Postal Drive-VA 419 intersection, a total of 11 accidents occurred in the four-year period from January 1990 to December 1993. 3 TopographyNegetation: The grassed site is gently rolling giving way to a _ moderate slope along the northwest and northeast borders. Scattered along both sides of the northwest boundary are 20-foot to 30-foot tall deciduous and evergreen trees. It is not anticipated that these trees will be affected by future site development. Surrounding Neighborhood: Single family residential (Cresthill Subdivision) and multi-family residential (Normandy Knoll Apartments) border the petitioner's site on the northwest and east, respectively. To the south and southwest lies the remainder of Cave Spring Office Park. B. CONFORMANCE WfTH COUNTY COMPREHENSNE PLAN The subject property is designated Core by the 1985 Comprehensive Plan. This request is generally consistent with the principles and policies of this designation, especially C-5 (provide separation, screening, and buffering along edge of Core areas to reduce nuisances with less intensive development, particularly single family detached residential). C. COMMUNfTY MEETING A community meeting was held April 27, 1994 (see attached memorandum from Lionberger Construction Company). PART III STAFF CONCLUSIONS This request involves the removal of a proffered condition placed on the property at a time when the zoning ordinance contained no countywide screening and buffering provisions. The petitioner's request to remove the 20-foot landscaped buffer and replace it with a 15-foot buffer including asix-foot high opaque screen is within parameters established by the ordinance to effectively screen and buffer C-1 office commercial uses from residential neighborhoods. Staff believes that the removal of this proffer is justified given the current community buffering standards now in place. (~- a qpp 2g '94 10 03 LIONBERGER CONST P.OA P.lil LIONBERGER CONSTRUCTION COlSPANY P.O. BOX 20209 ROANOKE, VIRGINIA 24018 {703) 989-5301 FAX {703) 989-5426 __ T0; Drs. Hickam, Kunkle DATE: April 28, 1994 Althouse, Meyer SUBJECT: PIDIATRIC ASSOCIATES JOB N0. 5404 - 1B REF: COMMUNITY INFORMATION MEETING A meeting xas held at the Roanoke County Library last night to provide _ information to the local citizens concerning the request to amend the one current proffer on the land so that we can have a 15• landscaped buffer xith wood fence in lieu of a 20' landscaped buffer with no fence. The meeting vas conducted by Mr. Terry Harrington, Director of Planning and 'toning for Roanoke - County. Barry Harsh attended for as as I xas not able to be there. Barry indicated that Mr. Harrington did a masterful job of running this meeting vith a great deal of professionalis® aad patience. Approximately 6 persons attended. There was Some vocal opposition expressed. according to Barry, this opposition expressed centered primarily on their apparent unhappiness with the County's administration of a~any ordinances etc. on a wide range of items and some pent up animosity toward Messrs. Strauss and Mabes going back over a period of years rather than on the merits or aon- merits of our particular request. The above issues are for the citizens to discuss with their elected officials and we rill not get involved in then. I vill proceed to present our Detition to the Raanoke County Planning Commission as planned on May 3rd. As I previously reported, the Staff Report from the Roanoke County Planning is supporting our petition. Citizens will have the opportunity to speak if they xish. 't'hanks , By - COPIES TO Terry Harrington Sandra Rosebro Barry Marsh (A -off., Terrance L. Harrington Director of Planning P.O. Box 29800 Roanoke, Virginia 24018-0798 Apri126, 1994 Mr. Harrington, The residents of Hillbrook Drive and Hillbrook Circle strongly and adamantly oppose any changes in the 1981 Zoning Conditions that pertain to buffer yard requirements. We have too many businesses on Postal Drive at present and we also oppose the construction of any three story structure(s) on Postal Drive regardless of previous zoning conditions. Please note the attached signatures from registered votersltaxpayers/residents opposed to the Pediatrics Associates petition on this matter. V` " 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 77. 78. 79. 80. _ _ e .a,~ ~P~~ Signature ~`"'~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 Fnr Graff use only date ~ ~ved: ~ received b appiicati n e• Q c 1"- PC/BZ placards issued: BOS date: Case Number: ~ a Check type of application filed (check all that apply): ® REZONING ^ SPECIAL USE OVARIANCE Applicant's name: Pediatric Associates Address: 1119 S . Jefferson S t . Roanoke, VA Phone: 345-6797 Zip Code: 2 4 014 Owner's name: MAD I SAV L. C. Address: 1 1 19 S. Jefferson S t. Roanoke, VA Phone: 3 4 5 -6 7 9 7 Zip Code: 2 4 014 Location of property: Tax Map Number: 7 6 . 16 O 1 - 4 0 . O 1 Cave Spring Office Park Magisterial District: Windsor Hills Community Planning Area: Windsor H i 11 s Size of parcel (s): 1. 6 acres . sq.ft. Existing Zoning: C -1 Existing Land Use: Vacant P a r c e l Proposed Zoning: C _ 1 Proposed Land Use: Medical Office Facility For sraff use only use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning. request,~are conditions being proffered with this request? YES NO X Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Consultation Application Justification ws v ws v 8 1 /2" x 1 1" concept plan Application fee ~`~'~` Metes and bounds description ~-%: Proffers, if applicable :.,:: >'~ss Water and sewer application Adjoining property owners /hereby certify that lam either the owner of the property or the owner's agent or contract purchaser and am acting with the knc Owner's Signature: ~"-- "" For Scat/ Use On/y: Case Number Applicant Pediatric Associates Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This application requests the removal of Proffer 4~8 of the November 17, 1981, rezoning of this office park and substituting therefore the current provisions of the Roanoke County Landscaping and Buffering Ordinance as they are applicable in this area. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. This proposed project currently conforms to the general guidelines and policies of the Roanoke County Comprehensive Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, 'parks/recreation, and fire/rescue. We believe that the current provisions of the Roanoke County Landscape and Buffering Ordinance provide adequate protection and screening for adjacent properties. ~.`~ LIOI~TBERGER _ CONSTRUCTION 5903 STARKEY ROAD • P.O BOX 20209 ROANOKE, VA 24018-0507 (703)989-5301 FAX • (703) 989-5426 March 17, 1994 Mr. Terry Harrington, Zoning Administrator COUNTY OF ROANOKE 5204 Bernard Drive S.W. Roanoke, Virginia 24018 REF: REQUEST TO REMOVE PROFFER PARCEL 1-A-2 CAVE SPRING OFFICE PARK Dear Mr. Harrington: I am providing this information as agent for Pediatric Associates and MADISAV, L.C. MADISAV, L.C. has entered into a contract, with certain contingencies, to purchase Parcel 1-A-2 of the Cave Spring Office Park containing approximately 1.655 acres. The Sellers have given their permission for this Application to be submitted. The purpose of the request is to allow the removal of an existing Proffer on this property calling for a 20' landscaped buffer zone and to substitute therefore the current provisions of the Roanoke County Landscaping and Buffering Ordinance which requires a fence plus 15' of landscaped area. To maintain the 20 buffer zone creates an economic hardship in the efficient and benefical use of the property when other easements are taken into account plus an encroachment of the proposed building into the entrance traffic area. ~~ G[N(q G ® C VA. REGISTRATION NO. 6273 ..__.~ -__-_' 1 200 t IRt:1N lA: UEI'OItC 'CIIt: UOARD OP SUPERV LSOIt:: OF ROANOKF. COUNTY "+'r'r" ~w~7, al OF ~W„ ~7fYII"'~~~.^^"""' AN A Cl - AD N 1tL• : APPLICA'CION OF RALPII D. MJ1DL• 5 ) PE C E AND HAURY L. STMU55 TO REZONE ) TY A PARCEL OF L1ND CONTAINING )PROFFER OF CONDI^. TONS OPTION 1 12.24 ACRCS, MORE OR LCSS, ON ) 6' SCREE TIIE NORTIIERLY SIDE OF VIRC INIA ) TO RE20NING 7S' BUFF fiGCONDA1tY ROVTE 419, FROt4 R-1, ) RESIDENTIAL. DISTRICT, TO D-l, ) OFI'ICE AUD RESIDENTIAL DISTRICT ) Nu!atEAS, 11'S Industries, Inc. is the owner of a paree'- ,l lan,l r:onto fining 12.24 acres, more or less, on U+e northerly side rt Virg finis 5.uondary Route 419, mgrr. p.,rcicularly duscc ibed in the 'etition for Rezoning, in Roanoke Councy, Virginia; NIIC:ItEA :, Petitioners, Ralph O. Mabes and Maury L. St: suss Pave contracted to purchase the atoresaid parcel of land from the ~~ owner for the intended purpose of establishing thereon an office ,ark mul hav,;, chen:foce, tiled a Petition eo rezone the atoresaid 7. AL R~ +arce] tlf land from R-1, Residential Oistricc, to D-1, Office and 2 TF Residential District; and A' PI h'IIL'It1:AS, the subject property 1s adjoined in part by 3. NC properties of a residunl ial chacactur :,nd in part Dy property of 4• TM' Ci -ommurc•ial ch., r.: r. t.:r, yiving rise en tt:r, nr:f•d for rond:t ens to be 5. ~(_ l tt l.+chc.l to ch.~ rc zuniny in ord.:[ to a...:+.ru m.rximum cunq+at ib:!:ty u +i th chrr sur rnunrling proper[its whil.• allowing Che owner of the C' H rly to m.,k,• .r rc:,::onaUle economic uar•. of the prupc:-ty: pro p t n ` L ~ .~}~ NO1+', TUEPI:PORF., chc un :u r::iyw,: Ibti tionrrx do he rchy C // ~t ~_ CI proffer and ..; n:o that. the arnundmunt u. rLc Councy Zur, vul Urcinanec G. co change th,• classi[icatiun 0[ said propnrty Ct•om R-1, ltesiden;ial M U ^i:arir.t, to U-3. Ollice and ftcsi.lenr.i.:I Ntsu~iet, will L.e sublr:ec M p' to chc tol ):.carry conditions: ll) 'Cho ne will be Only ono sr r~•ut ur entrance from Vi rgtn is Rou w 417. The entrance shall :o two lanes in rack direction and <1:vnled by a median strip. 12)~ Tht•.ro will be not more than one sign alrng Rnucc 439, and chc sign will Do limited W 25 suuaru feet. I1) Thr bui ldinq nr bui ldi ny: on the property will riccupy not morn than 251 of the tr+cal lan.l area. • l41 7•ho propcrt.y will h.: de v,•lupcd info not mwo v+., r. 16 lots, and each lot will contain only one building. (51 All util Ley Lines will be installed underground in accordance with utility company spueifieations and tequiretacnts. (G) All refuse containers will be adeouately screened from view. ' (7) A11 lighting within chc property shall be adequate and shall not ~e a I+indr.-nee to any res idenc adjacent to the propcrtY • _ . __ ....._. -... - __ _ . _. . r 10) There wrll be a landscaped 6ufter zone 20 fete wide ~~ along the westerly or norrhwusccrly property line adjoining all property zoned for singla-family cesidr.ntial development. (9) No portion of any building will De built closer than 60 feet to the rear property line of any single-family REVISION GATE residential lot adjoining the property. (10I No bui ldinq construcred on the property will be DESIGNED: SMP more than three stories or IS fret in I+cighc above grade level as viewed from Virginia Secondary Route 419. DRA wN: vw8 Ra DATED: November 1), L9U1. CHECKED: GAR ho.poct h+l ly suhmi tied, IV.1.l'II D. HAIL F.S MAl11tY L. S'CftAU55 J LUMSDE: "''--~,~ f~e~r;,~~'"` ENGINEER _ ROA ROAHOZCE CODNTY DTILITY DEPARTMgNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOSED DEVELOPMENT Date March 15, 1994 Name of Applicant Pediatric Associates Inc. Phone 703/345-6797 Address of Applicant 1119 S. Jefferson St. Roanoke, VA 24014 Name of Developer Lionber~er Construction Co Phone 703/989-5301 Address of Developer 5903 Starkey Road, Roanoke, VA 24014 Name of Design Engineer MarshWitt Phone 703!982-2321 Address of Design Engineer 1115 st Street. S.W. Roanoke, VA Name Of Contact Person Samuel L. Lionberger, Jr. Name of Proposed Development Medical Office for Pediatric Associates Type of Development and proposed number of units (Be specific) Medical Office Building - Max 13,500 sg. ft. Location of proposed development (FURNISH COPY OF-MAP AND PLP.wIMETRIC NUMBER) Tax Map ~~ 76.1601_- 40.01 Size of proposed development in acres: 1.6• Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum feet MSL. Maximum feet MSL Is this application for a development that will be a part or section of a larger future development? _~ No Yes If yes, provide map of entire area if available. (OVER) Si nature of Appl ~,., .\ `pw .. . iL~ PONtMNEy~ ~ti> r •~i auva. }i fg Y ~- ~ ~ u J d ~~ ESfNILL y/:arww ~~ ~ Q7 M TvRN~ ~ •rJ (;R • `.~ .~cRg HII [~ oar W ~~8 ~1^ , e.~t',~, ~r E~ I ~ a rwi- 4E ~f~qy ';(•... ~ `'(i._~ - ~•,;n ~ ~'~., ~~ A+~ R0. ° ~. .ro " S ~q,?'~~¢^~!'~ krq CREST ~ pS~S'd~F ry \ = '. O ~•' 'htt • ~! d $T 0 M NT$ ap. F /d. 419 W ~~ ;r ~ ~ y ~~3,Yr,. ~;,/'•. 1641 ~' ~~ ~ ~,/ • / 'j 'g'a~kv \ cY v SM'~•' -•Za' k~~ G rfy VI'I' 1 •._' , 4 / d` ~/ \lJF "^,p \ _ ~ t' C[Nlt of -61 aT N~ ~ ~".`~ ;• ~, C`G~~'+~. ` ~'~C, 1~ ~° ~ o~~'~I~ "rrYY ~~ ~ ar~~'~,.vzG c..wZ, s M °cF` ~~ ~~ . ~ T 419 ~;M b ~ ~' ~.. r p tIBRA~ ~ ( ~ C.e~ p ~ t ''ROCK FMS f~nj~l~Ni`is~,TV l4'~ ss2 f ~ ~~.y~ N~ C °s k17£EN,Iq~~y q~OW ~.CAFEJ NG O ~I ~ .a ~ '°-O'f' 'J Tr}~ Tl k•"10 i a O~;• ~NYN F' .CAVLS'~yMWl1+I.Ut°YR} ~SMOM~(~> > ~ ~~ ~~ ~Gk, 3~ _ ~~~ ~.H,~` ~~~,,,~ ~ VICINITY MAP~~1'S~ R M 4 • w /' • n T7/a • ~ I T)w J . - j' , T7T1 Cr•a 1/111 ` + ~ TJOI 26 ~ s y L 1 - \ ~~ ' t2 ~ • ~ ne ` a 34 ° F T7/T ?y ' arr/ *^ ~ = II D E J r y E 4 3 a.rs,r ~ Or - r• 1 b ~ ; T77T TM 24 r CM 6 •r • • ~ ~7D I .~J M` . >. n 3 J 1777 4 . 1 ~ ~ ~ ~ naf LT7J/ t 22 t) ~ ua - ! C ~ f I7 .f , 3 Tlli r NOIIMIINOY KNOLL ~//1pTM[N7S ! .+' oal •~ \Rt (t9 ~ 4 _ i T)Jl r7JO ~ t9 - It C 1 2 , M-wo/ - - yi _ __ J 7 17 •) T)le ~ U1..7! Q t ~ Nlllprp~ TIaJ ° ,e .. '` n» ~~ = ~ HI ~, aan i ni nu ` ~ ^ r. I , u r o I7Q 7 6 . S 16 "• »Jf fs M N '~ • t711 y l7JJ 2 ~/ ~ - • r' •r )1 1 t.MK 1C3 f ~ (rJ1U ••4 ff0! . C l C 40.9 lpll _ ~, ~ g ~• 40.• i Nor i -~ t21 M _ ^ asJJ y.M :lrnf bwr 4~2 406 40 7 - ~- IOtf IJa ie y~1 r... 40 2003c f IN h ...ea ~ < / _ ~ -- LJS {w>M J/II•r Afw)I ,f•/K• wpfw ~ ~ , . ' M f 8/ ~ ~ ~ g ,,.-~,... .. ~ _ \ W 1 I t O Ju. \ Y,~r• r " ~ 5 w r ~ ei ._ofr 40 i \ o z - IOfk a1 / e~ ~ ~' = g '~ 2.60 is • n ly JTaf Yw.w Hrwrw 2.02 is ~ \ ~ t• f ? ~. 1 =' 0 .~...~• Ri~ fro0 . • ~M~rrM W \ Y ~ / f , U / ~~" + DEPARTI~NT OF PLANNI\'G pETiTIONER: Pediatric Associates x' ~ ~ AND ZONING TAX MAP #: 76.16-1-40.1 ._ ' REC~UEST: C-1 c to C-1 c Amend Conditions f,f ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE AMENDING PROFFERED CONDITIONS ON THE REZONING OF A 1.655-ACRE TRACT OF REAL ESTATE (TAX MAP NO. 76.16- 1-40.1) LOCATED AT THE TERMINUS OF POSTAL DRIVE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-1, CONDITIONAL (MODIFICATION TO PROFFERED CONDITIONS) UPON THE APPLICATION OF PEDIATRIC ASSOCIATES WHEREAS, this property was rezoned to B-1 with proffered conditions in 1981; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 3, 1994; and WHEREAS, the first reading of this ordinance was held on April 26, 1994; and the second reading and public hearing were held on May 24, 1994; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.655 acres (TA% MAP NO. 76.16-1-40.1) and located at the terminus of Postal Drive in the Windsor Hills Magisterial District is hereby changed from the zoning classifica- tion of C-1C, Office District, with proffered conditions, to the zoning classification of C-1C, with amended proffered conditions. 2. That this action is taken upon the application of Pediatric Associates. 1 r.~ 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1981, which the Board of Supervisors hereby amends as follows: i) There will be only one street or entrance from VA Route 419. The entrance shall be two lanes in each direction and divided by a median strip. 2 ) There will be not more than one sign along Route 419, and the sign will be limited to 75 square feet. 3 ) The building or buildings on the property will occupy not more than 25% of the total land area. 4) The property will be developed into not more than 16 lots, and each lot will contain only one building. 5) All utility lines will be installed underground in accor- dance with utility company specifications and require- ments. 6) All refuse containers will be adequately screened from view. 7) All lighting within the property shall be adequate and shall not be a hindrance to any resident adjacent to the property. 2 u~~ 9) No portion of any building will be built closer than 60 feet to the rear property line of any single family residential lot adjoining the property. 10) No building constructed on the property will be more than three stories or 45 feet in height above grade level as viewed from VA Rt. 419. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\wp51\agenda\zoning\pediatric 3 _ - _ ~~ ~ AGENDA ITEM NO. ~ ~' a - ~ ~ _ - _ - APPE CE REQUEST -_ _ CITIZENS COMMENTS _ PUBLIC HEARING ORDINANCE SUBJECT: ~~ ~ R ~ 1 ~ ~ r- ~ ~ ~ t (~ - =_ __ c __ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS =_ __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ - BELOW: - _ - a - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = - -_ do otherwise. _ - ^ Speaker will be limited to a presentation of their Point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized __ speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments -_ with the clerk. -_ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ i ~ - ~ ~ ~ - ~ __ ~ ~ ~ - ~ - ~ - ~ = NAME '~ ~ .~ ~-- ~ ~ ~ ~. ~~ 6L..r~ r2 .~- - m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ AGENDA ITEM NO. - i - -_ APPE CE REQUEST ITIZENS COMMENTS = PUBLIC HEARING ORDINANCE ~C _ i ~ - ~ - = SUBJECT: a _ ~ ,~ -_ I would like the Chairman of the Board of Supervisors to recognize me during the _~ meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS =_ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: s - ~ -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. c ~ _s ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ ~ ~ - _ ~ ~ ~ ~ ~ ~~ ~ NAME ,~~~~/i~~ ~~ ~ C''C~7% T _ ADDRESS .~ ~ `~~_~ _~~«~~~'C%~i~' G~'~f'~~~C',,~~~`, ~,r-~.° miiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~i~iiiiiii~iiiiiiii~'~ j~lllllillllllillllillllillillillllllllllllll lilllllillllllillllllllilllllillllllllllllilillllllllilllllllllllllllliillllilillllll11 - - _ _ - - - - - - AGENDA ITEM NO. -~ APPE CE REQUEST - - - - - - - - PUBLIC HEARING ORDINANCE ~ ~'`' CITIZENS COMMENTS SUBJECT: J -~. i I would like the Chairman of the Board of Su ervisors to reco nize me during the p g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ i ^ Speakers are requested to leave any written statements and/or comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c __ mlllllllllilllllllllllllilllillllllllllllilililllillllllllllllllllllilllllllllllilllllllllllllllllllllllllllillllllllllllllllllll~ ~,jJI11111111111111~III111~IIIiiI111111111111111111111111111111111~1111111111111111111111111111111111111111111111111111111111111111U1 - - ~ i ~ ~ ~ ~ ~ ~ ~ s ~ _ AGENDA ITEM NO. ~l -'Z APPE CE RE VEST Q - ~~`~UBLIC HEARING t "ORDINANCE CITIZENS COMMENTS - __ = SUBJECT: 1 `~'~~~~1~'it, ~r 11~7i,~~~,~/rv~~ f' J'1~~,~/~~~~'S ~--~ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: ^ Each s Baker will be iven between three to five minutes to comment P speaking as an individual or representative. The Chairman will whethe - decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. __ c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. -_ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ -_ =_ ml11111111111111111111111111111111111111111111111111111III Illillliliilfilllllllilllllilillllillillillllllllllg11111111111111111i~ ~IIIIIillll 11111 l I II Iillllll IIIIIiiI 111 lillll Ililllllllllllll I1111111111111Illllllllllllllllilllllilllllllllllllilllllllllilllllij~ _ _ ~ i ~ ~ AGENDA ITEM NO. ~ - oL APPE CE REQUEST __ -_ _ - PUBLIC HEARING ORDINANCE ~ITIZENS COMMENTS __ _ = r = SUBJECT: ~ `~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: !_ _' __ - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized _= speaker and audience members is not allowed. __ .- ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments c - with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c NAME ~ '~.~ _- __ ADDRESS 7 ~ `, __ PHONE ~ ~ ~ _ c~ ~ I .~ ~ ~ mlllllllliiilllllllllllllllllllllllilllllllllllllllillllllllllillllllllillllllllllllllllilllllllllllllllllllillllllllllllllllllll~ LIONBERGER CONSTRUCTION COMPANY COMMENTS TO THE ROANOKE COUNTY BOARD OF SUPERVISORS May 24, 1994 GENTLEMEN, I AM SAM LIONBERGER, JR., PRESIDENT OF LIONBERGER CONSTRUCTION COMPANY. I AM REPRESENTING MY CLIENT, PEDIATRIC ASSOCIATES OF ROANOKE VALLEY, INC. THIS EVENING. WE BRING BEFORE YOU A PETITION TO AMEND PROFFER N0. 8 AS CONTAINED IN THE 1981 RE-ZONING OF THE ENTIRE CAVE SPRING OFFICE PARK AS IT PERTAINS TO THIS PARCEL. THIS PROFFER CALLS FOR A " 20 ' LANDSCAPED BUFFER ALONG THE PROPERTY LINE ADJACENT TO THE RESIDENTIAL PROPERTIES..." AT THE TIME OF THIS ACTION IN 1981, ROANOKE COUNTY HAD NO SCREENING, AND BUFFERING ORDINANCE AND THERE WAS NO DEFINITION OF WHAT A "LANDSCAPED BUFFER" WAS TO CONTAIN....ONLY THAT I'I' IMPLIED THAT IT WOULD NOT BE ALL GRASS AND WOULD CONTAIN SOME DEGREE OF PLANT MATERIALS. IN OUR REQUEST, PEDIATRIC ASSOCIATES PROPOSED TO COMPLY WITH THE LANDSCAPING AND SCREENING PROVISIONS OF' THE CURRENT ROANOKE COUNTY ZONING ORDINANCE IN LIEU OF THIS EYISTING PROFFER IN ORDER TO REDUCE THE WIDTH OF THE LANDSCAPED BUFFER TO 15 FEET. IN THE CURRENT ORDINANCE, THERE IS A DEFINED SPECIFICATION AS TO THE LANDSCAPING AND SCREENING REQUIREMENTS. THE REASON FOR THIS REQUEST IS TO PROVIDE A BETTER AND SAFER UTILIZATION OF THE SITE. THERE IS AN EASEMENT TO THE EAST FOR THE HIGH TENSION LINE AND A REQUIREMENT FOR A MINIMUM OF 60 FEET BETWEEN THE BUILDING AND THE COMMON PROPERTY LINE WITH THE SINGLE FAMILY HOMES, WHICH WE INTEND TO COMPLY WITH. THE ENTRANCE AVAILABLE INTO THE PROPERTY FROM POSTAL DRIVE IS SET AND IN ORDER TO PROVIDE REASONABLE VEHICULAR ACCESS, WE NEED TO POSITION THE BUILDING AS SHOWN. IF APPROVED, WE PROPOSE TO CONSTRUCT THIS 15' LANDSCAPED BUFFER RETAINING ALL POSSIBLE EXISTING TREES AND SHRUBS, THEN CONSTRUCT A LOW RETAINING WALL FOR GRADE TRANSITION, THEN A 42' WIDE PARKING AREA PLUS A 3-4' OFFSET TO PROTECT THE BUILDING FROM VEHICULAR MANEUVERING. THIS WILL LOCATE THE BUILDING MORE THAN 60' FROM THE COMMON PROPERTY LINE. THE DIMENSIONS OF THE BUILDING HAVE BEEN SQUEEZED TO THE POINT THAT ANY FURTHER REDUCTION WILL CREATE AN ECONOMIC HARDSHIP IN THE EFFICIENT USE OF THE SITE AND PROPOSED BUILDING. WE FEEL THAT THE PROVISIONS OF THE CURRENT LANDSCAPING AND BUFFERING PROVISIONS OF THE ROANOKE COUNTY ZONING ORDINANCE, WHICH WERE DEVELOPED WITH CITIZEN INPUT OFFER BETTER AND MORE CONTROLLED SCREENING FOR OUR NEIGHBORS AS WELL AS OURSELVES. I WOULD REPEAT AGAIN, THAT THIS IS THE ONLY ISSUE OF THIS PETITION, AND WE RESPECTFULLY REQUEST YOUR APP C1VAI -- J .~ L°,Cl LIONBERGER CONSTRUCTION COMPANY COMMENTS TO THE RORNOKE COUNTY BOARD OF SUPERVISORS May 24, 1994 GENTLEMEN, I AM SAM LIONBERGER, JR., PRESIDENT OF LIONBERGER CONSTRUCTION COMPANY. I AM REPRESENTING MY CLIENT, PEDIATRIC ASSOCIATES OF ROANOKE VALLEY, INC. 'THIS EVENING. WE BRING BEFORE YOU A PETITION TO AMEND PROFFER N0. 8 AS CONTAINED IN THE 1981 RE-ZONING OF THE ENTIRE CAVE SPRING OFFICE PARK AS IT PERTAINS TO THIS PARCEL. THIS PROFFER CALLS FOR A " 20 ` LANDSCAPED BUFFER ALONG= THE PROPERTY LINE ADJACENT TO THE RESIDENTIAL PROPERTIES..." AT THE TIME OF TiiIS ACTION IN 1981, ROANOKE COUNTY HAD NO SCREENINr, AND BUFFERING ORDINANCE AND THERE WAS NO DEFINITION OF WHAT A "LANDSCAPED BUFFER" WAS TO CONTAIN....ONLY THAT IT IMPLIED THAT IT WOULD NOT BE ALL GRASS AND WOULD CONTAIN SOME DEGREE OF PLANT MATERIALS. IN OUR REQUEST, PEDIATRIC ASSOCIATES PROPOSED TO COMPLY WITH THE LANDSCAPING AND SCREENING PROVISIONS OF THE CURRENT ROANOKE COUNTY ZONING ORDINANCE IN LIEU OF THIS EXISTING PROFFER IN ORDER TO REDUCE THE WIDTH OF THE LANDSCAPED BUFFER TO 15 FEET. IN THE CURRENT ORDINANCE, T~IERE IS A DEFINED SPECIFICATION AS TO THE LANDSCAPING AND SCREENING REQUIREMENTS. THE REASON FOR THIS REQUEST IS 'TO PROVIDE A BETTER AND SAFER UTILIZATION OF THE SITE. THERE IS AN EASEMENT TO THE EAST FOR THE HIGH TENSION LINE AND A REQUIREMENT FOR A MINIMUM OF 60 FEET BETWEEN THE BUILDING AND THE COMMON PROPERTY LINE WITH THE SINGLE FAMILY HOMES, WHICH WE INTEND TO COMPLY WITH. THE ENTRANCE AVAILABLE INTO THE PROPERTY FROM POSTAL DRIVE IS SET AND IN ORDER TO PROVIDE REASONABLE-VEHICULAR ACCESS, WE NEED TO POSITION THE BUILDING AS SHOWN. IF APPROVED, WE PROPOSE TO CONSTRUCT THIS 15' LANDSCAPED BUFFER RETAINING ALL POSSIBLE EXISTING TREES AND SHRUBS, THEN CONSTRUCT A LOW RETAINING WALL FOR GRADE TRANSITION, THEN A 42' WIDE PARKING AREA PLUS A 3-4' OFFSET TO PROTECT THE BUILDING FROM VEHICULAR MANEUVERING. THIS WILL, LOCATE THE BUILDING MORE THAN 60' FROM THE COMMON PROPERTY LINE. THE DIMENSIONS OF THE BUILDING HAVE BEEN SQUEEZED TO THE POINT THAT ANY FURTHER REDUCTION WILL CREATE AN ECONOMIC HARDSHIP IN THE EFFICIENT USE OF THE SITE AND PROPOSED BUILDING. WE FEEL THAT THE PROVISIONS OF THE CURRENT LANDSCAPING AND BtJFFERING PROVISIONS OF THE ROANOKE COUNTY ZONING ORDINANCE, WHICH WERE DEVELOPED WITH CITIZEN INPUT OFFER BETTER AND MORE CONTROLLED SCREENING FOR OUR NEIGHBORS AS WELL AS OURSELVES. I WOULD REPEAT AGAIN, THAT THIS IS THE ONLY ISSUE OF THIS PETITION, AND WE RESPECTFULLY REQUEST YOiJR APP L1VA-I - ~ .~ \ . ~~ ~,C~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE 52494-9 AMENDING AND REENACTING THE ZONING DISTRICT MAPS FOR ROANORE COUNTY, BY THE ADOPTION OF CERTAIN MISCELLANEOUS CHANGES THROUGHOUT THE COUNTY TO SAID MAPS WHEREAS, on December 15, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 121592-10 which amended the Zoning District Maps for Roanoke County; and, WHEREAS, on September 14, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 91493-11 which amended the Zoning District Maps for Roanoke County; and WHEREAS, on October 12, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 101293-9 which amended the Zoning District Maps for Roanoke County; and WHEREAS, citizens in various areas of the County have requested that the zoning classifications as reflected in the new zoning district maps of their properties be re-examined to address their questions and concerns; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on May 3, 1994, and have made recommendations to the Board; and WHEREAS, public necessity, convenience, general welfare and good zoning practice require that the following properties and zoning district maps be, and hereby are, submitted to the Board of Supervisors for amendment; and, WHEREAS, legal notice and advertisement has been provided as 1 required by law, and that the first reading of this ordinance was held on April 26, 1994 and the second reading and public hearing was held on May 24, 1994. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That "1992 Zoning District Maps of Roanoke County, Virginia" are hereby amended and reenacted as the zoning district maps for Roanoke County, Virginia, as follows: (A) That the following described properties are hereby changed from Unzoned to I-1: 26.18-1-7, 26.18-1-8, 26.18-1-9, 26.18-1-10, 26.18-1-11, 26.18-1-12.1. (B) That the following described properties are hereby changed from I-2, Industrial District to R-l, Low Density Residential District: 26.11-2-8, 26.11-2-9 (C) That the following described properties are hereby changed from R-2, Medium Density Residential District to C-2, General Commercial District: 38.14-1-75 (D) That the following described properties are hereby changed from C-1, Office District to R-1, Low Density Residential District: 76.16-2-2, 76.16-2-3, 76.16-2-4, 76.16-2-5, 77.13-3-8, 77.13-3-9 2. That the attached maps are incorporated herein by reference. 3. That this ordinance shall be in full force and effect 2 thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance absent the properties in Paragraph 1.B. (26.11-2-8, 26.11-2-9) Olsen Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None On motion of Supervisor Kohinke to adopt the rezonings of the properties in Paragraph 1.B (26.11-2-8, 26.11-2-9) Olsen Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: ~~i L-~-CxQ... Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc~ File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Acting Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 \I~ T \ ~ ~ ~ ...- Y' ~ •r ' ~ '= • /~ 1 L ~ RGMWr[ Ji _E% •/ I • / ~ Z O r ~ RtN(,f7pNti D ` ' ~110W ~ ~ ~~ ~O , ww~'s i j> 'M.Qa~J~ ~ wf tetri' +y .o+w• y :. 'w~L.•-~.;}~„'.~,~_"~s r' •~YICINITY MAP ~_ ~S~• \ r ~'~ • ` y~ r` _ `~ ~ ' j '.y S`~ ~ t t•'KruR, e, !~ ~4ppounos ~ WIGH `~v~141 ...••• L, w t,asr~J ina• ~ I't~~ ~~~~`~ ~rtc ?_. --~/ I v- • y~ ~~~ ':. ~ i y v,/ ,- ~. ~S ~ "` • 1 c~: -~ • , Vii: `r~° a-~ 0 a ~ s, . _ /~~------ - rt~ - ~- ~~o ~- °, o I2 co ~~ O\,' r i 1 ~ 1 ~ / / ~' /- ~o~ 1 ~ ~ /, ~/ _ , X11 11 1 '1 11 ,11 .' 3 2 N 41O 2 ~t410 i ... ~-~ t 2 :f 4 _ ~~ * DEPARZY~NT OF PLANNII~TG SITE: Thirlane Road 1 ~~ ~ AND ZONING TAX MAP #: 26.18-1-7, -8, -9, -10, -11, -12.1 ' REC~UEST: Rezone unzoned to I-1 ~.1. 1~ ~ ~ I e¢ -~ 13 J/ ~ \ 9 ~ ~ - iii ~?v ~ ter' .1~~~4~ o r.»k ""bct ~(!t _ ~,y~ _ ,,/.. cif - . ~+~`,..,ri ~- j!'~r~~ -. -1 s -..- cL{3bro~~,r^•`Lw ^ }' 0 L{S (q.Ye N ~~i I li;~:,~~,~p~M NOS _ ,.- d4~a= r'sar.+.:s-,. +....cs, ,~ ~ -- -- -,~~- ~ ~ . `VICINITY MAP~~~~~ ,.G~ I u ~~. :Tr ! ~.NP~ ~.~~ VP.r' `~y 7 ~ Cats ~~a 'b...~ s ~~., :~' -..poi ~ <C «rn -~. c of s'` '^ ~'' I r ~ f~(s .. i \ ~~ f~• n F 1-~ ~~;, - \ . ~^ ~ a- ~, ~- r ~ +• a ~ ~ ~~•~ \\ r ~~ ~~ r ,-~ ~~ s / ~ ~ '`` ~~ "' o ... ~,. ~ ~r ~ `' -} M / M \ 4~ / 7~ ~ ~;. ~/~ 0 .o / `.. n a '~ ~ I \ ~ ~ I \ , ,u ~~ \ ~ ^^~~l\ _~- c .-~, ~ ~., ~-~ 1 ' ~ - ~Yr 1 ~ ~wr ~ / ~ / ~~~- O ' ~f ~ / ' ~ / ~irY z 3 r I t /~ .~.,,. ° ,.... i r,1 ~- - ~ ~.e ~ - u _ ~~ * DEPARTMENT OF PL~INNIATG gam; Olsen Road (Keifer/Dominion Developers) ~~ ~ AND ZONING TAX MAP #: 26.11-2-8, -9 ~~ . ~~~ ~ RECIUEST: Rezone I-2 to R-1 _., .:,. u-7 D ~ J ~ ys=4 SSJ~ J o° ~ ra ~ • IS 9 ri- ' 10 23 /o . ss=p ~ Ss~s w ~ ~ r!! ~ - 3 s~OS ps" ~~., 6 `~ 62 9 JJtJr $ :r ~ • I rr o C : ~ '.~ ^ r s is >' 22 u ' 16 •+r rsri y w s ~ i + ~ ~° aarT- I I D , e 21 r b ~o~ V ~.,• t •,, '2 ' "' ~ ~ 3 .. s , ~ ~,.. ,p aCr~, ~ _ + _ Of ~ ~ '' r w. th ~ >• !s r ti! 5958• ti,4 O r A a ~r b 9 c yyi! 14 1 ~ ~. a ~f3s ~. d 19 ~. o ~o ~ .try ~~ ~ 13 I m ~ zt sOS t ~ 58 r ssa» yo J°~ J r ~ ~, 56 , r ~ 68 ~s~ ~l a" o . / • e O.I~r 3Z o= r ~ ~~ , y I ! S5 S3 •F9 ~ r ~ ~> n 1~ ~~ +° w '1r r ~ 52~~ t o~70 IT !I/J ,'~ ~ 51 1 ~ a .~ t+~r I ~ ! : r .. ~ T2 ~ ai ,S~ a 49: ~v ~ .. ~ i r P ~ i r av.J asr ~ TT r• b t , • ~ 5 .. le ~ i aa p o ~ ~ ~~ ae ° 5 ~ " r ~ • c . , i , yM ~ o•~ a ~ Q y q V , ~ ~~ ,. % 64 / 9 X74 V ' ~ ono O 4T V J ~ O 4S '~ 4^ °~~ ~ op ,~ 5s ~ ' ~ 3' L~~~ V ~,~ 43 ~ 5T, " ~ 62 e 9 ~ / ~ m~ ~ 46 v. i" ~ ' ~ •~ M ~~ 76 V ~ r S'~ 4r ~ " ' ~ , • / ~ / ~6 9 ~ ~, 4i a ~o °5} ' . .~ . / 9 ~ i .s / ' t~ ' • 39 p ~ . ~ J o ~i~ ~ ~ ~~ O ~ C~ O 3 36 r / ~. ~ ~ 1.04 AC ~ ~ 37 :~ ~ Ianrt r+e Fti . ` ~ ~a`~ ~~ p s~ ~,.~ '' . o 35 r' 36 Roena+ /hNe/ /Iryn. Sm+u 1.00 k ' ., _ ~" * DEPARTMENT OF PLANNII~TG _~ ~" • AND ZONING ._ . •,~ SITE: Williamson Road & Mabem . TAX MAP #: 38.141-75 REQUEST: Rezone R-2 to C-2 '~Y. J~Jr~,+1 ~._~.•, `~7, _' '~ ~t3TMN M Z .y..-ita...,. se.o, ~`+` ~ ' of ~.~, <<lyip;T~ i ~- CREST L[ w ~G 3~,S7CE"lt~¢ f ` $¢~o•`~d.-'419 ~~8 ra+°.~inr ¢' - Rp~.~l~ :? ~ C'• ~ • ~J may, sn"~pr a„i`- 'RE~r ~ ~~ \ w... C.1S il~'ROGK FM Ju~f~~r,c-~ ^ _'=i G4[[N how • ~ ~ •0 • q _ 7,~xHCroy. .. ti ~ / HGTS. ~ ~~T i~n'isu~+ cwI S-gr,,p 4 ~~ ry-q~0~c~^ ~~; `~~""e_~>w "'g'~'° VICINITY ~M°AP~`~~ n ~ r~ ~~ :\ ~IN+O M[1GNTS ~~~ ~. ~.~~ ~~. ,TS r i~Kj. l~;k ,l~,T ~, 4~_~ NORTH r v S ~~ Y ~ `• Q 22 .. . ]. iJ a.~:l ~~ ,- „~~ T~1 L...° Ri• 419 r ~'~~ \ ~• ~- ~~ ~- z 1 ~ '~ -~. .~ . ~/ - . \ Js,e 1\ \ ~ ro •~ n~ f~ 11 e ?~~. R ao~--~ 9 :2 ' ~: J° e ' 2 l O M \~~~ I' / / ,~~~~ c f j "~ .. 1 Y xJ° JlH - xw \ ~~~ \ . +" + DEPARI'i~'IENT OF PLANNING SITE: Lazarus Property :. " ~ AND ZONING TAX MAP #: 76.16-2-2, ~, -4, -5 • REQUEST: Rezone C-1 to R-1 ~.,~ • t»i .o /~ .,,,. ~a e / ,:, .a ~.... s+.. ~ s,. ~O 7 ao Js •+..• w ` ~~• ...w s.+ ~~ n /./ ) ! \ j ~~ c u-~ 4 ~s \ s 9 T \$ _ _ i \/ L~ ~ / a '`" vn ~ a \ • \y Oa' 'a I7 / • 1 N , -~f ~s t• ~ t ! 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J~n D r~r ~', 7/ ]•7Ji 34/ oval s•t ~, !a r,• "G 31x1 -• I ] aVG / 21 a Y,l' \ ~ r>•]R ///.'~ - 31 N Izrallm ~ ~ r / J• v •• r •i2 1 OJJC ¢I el. 7y } -/' •J.e • r'>r ~ / 9 ~ h77 •]lir ^ ]n~, k I•aJ J 117 ~ A~~` • .,!`l•L~ ,/~` 11 / -. ,.r \ 2\~ ~ \ \ ~ ~ ~\~ e \~.~ ~ J\] \\. I\ \\ Jrn . fYt \i \ `aL >•er ZT- N< 20 '• 29 M]0 •70 r \ \ 71 •~ r •ir. SJ ~• 72 ~. t\ ' !•a9' ilrr~/ • 'a K~` MY •\~ \~\~~ l• a~~t• Nr6 ~~`Y~.]..5.? o . .~• • )u $ .~ ].e• ~ ~ 7.0, Sy, y T ~C/ 1{ • 1) ~. ~ ~ IT p^ ~i• b• / 9 •/ c• % /- ~~y~22~•/ •~~ /I 11 '~u,i~~j~'p ~j ~ Y•'27 ~` ]a•a ~ .\ c~~ ~ 26 , ~~ DEPARTI~NT OF PLANNIA*G StTE: Mason Property - ~ AND ZONING TAX MAP #: 77.13-8, -9 ._ ' REQUEST: Rezone C-1 to R-1 ~.,. l~-4 PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 16-5/94 Planning Commission Hearing Date: May 3, 1994 Board of Supervisors Hearing Date: May 24, 1994 A. REQUEST Petition of the Roanoke County Planning Commission to receive public comments and suggestions on amending the official zoning maps of Roanoke County by modifying the zoning classification of scattered parcels within Roanoke County; Thirlane Road (unzoned to I-1), Olsen Road (I-2 to R-1), Williamson and Malvern roads (R-2 to C-2), Hanging Rock (AG-1 and R-1 to R-1), Route 419 (C-1 to R-1) and Bunker Hill Drive (C-1 to R-1). B. CITIZEN COMMENTS T. L. Plunkett Jr., an attorney representing Lloyd Hinchee, requested that the Commission reconsider the map amendment for the Hanging Rock property. He said that the property is not suitable for residential use. Lloyd Lazarus asked that the Commission rezone his property which is located on Route 419 from C-1 to R-1 because the assessment on his property has increased 240 percent. C. SUMMARY OF COMMISSION DISCUSSION After discussion of the Hanging Rock (Hinchee) property, the Commission agreed to delete this map amendment for further study in conjunction with the interchange district. D. PROFFERED CONDITIONS None, E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the map amendments with the exception that the Hanging Rock property be removed to allow for further study. The motion tamed with the following roll call vote: AYES: Thomason, Robinson, Witt, Hooker NAYS: None ABSENT: Ross F. DISSENTING PEILSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Terrance Ha gton, S etary Roanoke C my Pla 'ng Commission ~"` County of Roanoke Department of Planning and Zoning Memorandum T0: Planning Commission - FROM: Jon Hartley DATE: April 29, 1994 RE: Analysis of Miscellaneous Zoning Map Amendments Listed below is a description of the proposed changes followed by a brief analysis of the six different properties or geographic areas proposed for rezoning. It should be noted that while the Code of Virginia (Section 15.1-493 C.) allows the zoning to be changed to a less intensive zoning district during the hearing process, any change to amore intensive zoning district must be readvertised and reconsidered at a public hearing before approval. Thirlane Road Properties Description: Rezone from unzoned to I-1. This area is located north of Woodhaven Road and west of I-581 in the Catawba magisterial district. It contains six parcels with a combined area of approximately 4 acres. According to the official zoning maps, this area has no zoning designation. Analysis: Prior to December 1992 this area was zoned RE, Residential Estates. During the comprehensive zoning map revisions in 1992, this area, along with the area west of these properties, was proposed as I-1, Industrial on the draft zoning maps discussed by the Planning Commission. In the transfer to the final maps, staff failed to assign a zoning district to this small area. The area in question presently contains two small houses built prior to 1960. The area also contains a small family well lot that is used by one family south of Woodhaven Road. This area, along with the land west of the subject property was designated as Principal Industrial in the 1985 Comprehensive Plan. The proposed zoning to I-1 would be consistent with the Comprehensive Plan and Map. It is generally flat to gently rolling terrain with visibility from the intersection of Interstates 81 and 581. This rezoning is supported by the Department of Economic Development. It should be noted that this area lies just north of an area identified by the Historical Architecture Reconnaissance Survev Report Roanoke Countv. Virginia as a potential historic district due to the collection of institutional (school and church) and residential structures clustered at the north end of Thirlane Road. Also, as with the residences already zoned I-1 in the area, these homes would become nonconforming uses and prohibited from further expansion should the I-1 zoning be approved. Since no zoning designation exists, some zoning must be established. The staff supports the I-1 zoning as consistent with the Comprehensive Plan and the zoning in the area. Olsen Road (Keifer/Dominion Developers Properties) - Description: Rezone from I-2 to R-1. This area contains two parcels with an area of approximately 10 acres located on the west side of Olsen Road in the Hollins magisterial district. Analysis: The predominant use on Olsen Road is single family residential, open space, woodlands and pasture land (primarily for horses). On the east side of Olsen Road is Bentley Park, a recent subdivision of 52 lots with homes in the 5200,000 plus price range. One of the parcels included in this rezoning was approved for subdivision in August 1991 as Wetherby Court and contained 14 lots. The subdivision plat was never recorded and the approval expired at the end of 1992. While many similar residential subdivisions were identified during the comprehensive map revisions in 1992, this particular site was overlooked. The owner, Dominion Developers, is now marketing the property for residential use based on the previously approved plans. Just west of the subject properties is the quarry owned by English Construction Company (formerly Adams Construction Co.); and proposed at one time as the expansion area for Valleypointe Park. Due to the quarry, all of the properties west of Olsen Road were designated as Principal Industrial in the 1985 Comprehensive Plan. Despite this Plan designation, the roads and other public services are inadequate to serve an industrial use on the subject properties. In addition, given the residential character of the area, any industrial development would be disruptive of the residential community. For these reasons, the staff believes the appropriate zoning for these parcels is R-1. Williamson Road & Malvern (Minuteman Press) Description: Rezone from R-2 to C-2. This property at 5328 Williamson Road contains less than 0.4 acres, and is located in the Hollins magisterial district. It is occupied by a commercial building which houses Minuteman Press. Analysis: The property in question is located across Williamson Road from Happy's and is an integral part of the commercial strip. The lot in question was originally platted in 1950 as part of the Malvern Hills subdivision. The building on the property was constructed in 1968. For some reason the official zoning maps have shown this property being zoned residential despite its commercial use. Prior to 1992 the property was zoned RE, Residential Estates, and was changed to R-2 with the comprehensive revisions. The appropriate zoning for the existing use is C-2. It should be noted that in 1990 the owner of the lots across Malvern Road, Mr. Simpson, applied to rezone the house from RE to B-1 (now C-1 ). This application was 2 ~_y ~~~ ~,~L ~~ ~~ Q ~ ~~ ~ ~~~ S~ i denied since the house was oriented towards the residential neighborhood and was viewed as a potential encroachment on the residential character of the area. This is not an issue with the property in question. Therefore, the staff suggests that the zoning be changed, as proposed, to be consistent with its use and setting. Hanging Rock (Hinchee Property] Description: Rezone from AG-1 and R-1 to R-1. This property contains approximately 43 acres and is located north of I-81 between Route 419 and Kessler Mill Road in the Catawba magisterial district. This property is located on three separate tax maps and was inadvertently zoned in two different zoning categories (AG-1 and R-1 ). Analvsis: Prior to the 1992 zoning map revisions, this property was zoned R-1, with a small section zoned M-2 and B-2 located across from the County's Kessler Mill Road Building. The property is designated Development in the 1985 Comprehensive Plan, which would favor residential use of the property, from single to multi-family uses, as the preferred use. A commercial or industrial zoning would generally be inconsistent with the Comprehensive Plan and Map. In addition, the portion previously zoned M-2 has no road access or frontage and would require construction of a major bridge. Finally, along with the widening of I-81, VDOT is considering major modifications to the Exit 141 interchange. While final plans have not been established, portions of this property may be affected should a full fledged cloverleaf be proposed at this interchange. It should be noted that Mr. Hinchee, owner of the property has contacted this office (see attached letter. According to Mr. Hinchee, he purchased this property in 1954 partially because of its heavy industrial zoning. He has advised us that there is also a major gas transmission line across this property just north of the I-81 right-of-way. Mr. Hinchee has requested that we consider a commercial or industrial zoning rather than the R-1 zoning proposed. He has been advised of the County's intent at this time to only correct the maps, and that any zoning more intensive than R-1 would require re-advertising and new public hearings. Therefore, despite Mr. Hinchee's wishes, the staff would encourage approval of the proposed R-1 zoning at this time to correct the maps. If a higher zoning is contemplated by the Commission or Board, a more extensive evaluation of such zoning should be made, independent of these minor map corrections. Lazarus Property Description: Rezone from C-1 to R-1. Located south of Route 419 across from Colonnade II, this property contains approximately 12.5 acres and is in the Windsor Hills magisterial district. This property was previously zoned R-1, but was changed to C-1 in 1992. Since the property is occupied by a single family residence, the owner has requested reconsideration of the zoning of this property. Analysis: This property consists of four parcels which front on Rt. 419 and McVitty 3 -1 Road. To the south and west is single-family and multi-family (Winterberry) development. To the north and east is office development, the post office and County Library, and vacant land which has been zoned for future offices. The property contains a single family residence and is otherwise open space and woodlands. A portion of the property is located in the 100 year flood plain which would limit development in that area. There is currently no access from Rt. 419 and while not impossible, such an access would be a fairly expensive undertaking. This property was included in the Route 419 Frontage Development Plan adopted by the Board of Supervisors in 1987. Under that Plan this property is designated for Transitional uses which would support either multi-family or office type uses in the future. According to staff recollection, Mr. Lazarus, the owner, encouraged the Transition designation over a staff proposed designation of Development which would support only multi-family development. Given this history, the staff applied the C-1 zoning during the 1992 zoning map revisions. Since then the assessed value of Mr. Lazarus' property has been increased by the County by more than 40°/a. According to the County Assessor's office, any change in the zoning would have little or no effect on the assessed value of the property given its location, land values in the surrounding area and the potential worth of the property in the future as one of the larger undeveloped tracts along Rt 419. One of the recent changes in this area has been the increase in traffic along McVitty Road between Rt 419 and Old Cave Spring Road and Rt 221. With the widening of 221 and new lights installed at McVitty and Old Cave Spring, this segment of road has become a short cut to avoid the lights at Cave Spring Corners. At the last measurement there were 1,900 ADT average daily trips (ADT), with the expectation that this will continue to increase in years to come. While the existing width and alignment may be a constraint to commercial development at this time, once McVitty is improved it would only reinforce a higher use than the single family zoning proposed. Given the Plan designation of Transition and the property's other characteristics, it is the staff's opinion that a change to R-1 would be short sighted and not in the best interests of the County. Therefore, staff would encourage that the zoning of this property remain unchanged as R-1. Mason Property Description: Rezone from C-1 to R-1. Located at the northwest corner of Bunker Hill Dr. and Kenmore Ave., this 0.5 acre parcel is adjacent to the old County - Administration Center in the Cave Spring magisterial district. Mr. Mason's property was zoned C-1 since the remaining portion of the block was either C-1 or C-2. Mr. Mason has requested reconsideration of this zoning since it is occupied by a single family residence. Analysis: Prior to 1992 this property was zoned R-1. Immediately north of the 4 ~., - property is a welding and auto repair shop. West of the property is the former County Administration Center parking lot. All three of the other corner lots at this intersection are occupied and zoned single family. However, the 1985 Comprehensive Plan - designates this property as Core, where office and commercial uses are encouraged. Following the comprehensive zoning map revisions, Mr. Mason's property assessment increased appreciably. To reduce this assessment, he has asked that the property be zoned back to residential. In the meantime, Mr. Mason has succeeded in having his assessment reduced by the Board of Equalization. Unlike the Lazarus property above, Mr. Mason's property does not share the same commercial position or potential despite the Core designation in the Comprehensive Plan. Therefore, the staff supports the rezoning of this property to R-1. 5 r , 4 _ ~ ""'.. ° y f ` U ,., . ,. .... ._, .-~ -_-1 April 14, 1994 Department of Planning and Zoning 5204 Bernard Drive Roanoke, Virginia 24018 Attention: Mr. Joh Hartley Dear Mr. Hartley: I am looking at a memorandum to you re miscellaneous zoning map amendments. The property I own is located north of I-81 and between Route 419 and Kessler Mill Road in the Catawba magisterial district. It is stated on this memorandum that the property be rezoned from AG-1 and R-1 to R-l. When this property was purchased in 1954 it was classified as commercial and industrial. I have not been notified of any changes in zoning since 1954. I would like this property to be zoned as commercial. A transmission gas line was installed through this property in the early 70's. I do not think it would be wise to change to residential since the gas line is through the property and also the fact that the property is bordering I-81, 419, 630 and the railroad. I would appreciate any help or advice you could give me to see that this property is zoned commercial. Very truly yours, ~~ G ' ~~~~~ ' LLOYD M. HINCHEE ,-~ . `f Q ,~ NORTH e` .- y ~----- ~~~ - ~- 12.2 !h 4 O \\\\ \ _ \ ~ 19 JJ.<101 n >. a.ie of .u• rn.r. :.~,w,n MI s ~Jf. IINK ~ Ion, ~ ~ / ~ ~ e ~ ~ ~ ¢' \ , ~. ~~ o .\ ~; a 0 :~` ~ `\ ~ ~\, \` \ \ \~• I\ ` i 9 u \ L 4 O\ ~ I i ~ 1 1 11 1 ~ 9 1 ~ ~ e ~ .gyp/ n t ~ HpA ~ / / ~ / .,loop `pn. ~ •.I.n9a9 ~ 1"p S• ~l - `\ \ . { zz ~o •h • : DEPARZT~NT OF PLANNING ~~ ~ AND ZONING ,~ ,_ . 1. 1. SITE: Thirlane Road TAX MAP #: 26.18-1-7, -8, -9, -10, -11, -12.1 REQUEST: Rezone unzoned to I-1 j 2 G.1.Ip 2 K4q / I ! _~ ~. ""` NORTH I 'w M ~s•MI r•ao• ~;- -~ _ 1 \ 1 - nor I ~ y- 1 / 1 I \ ~ \ a • ,w sa « ' O r ~ +. a r ^~i w. y I y I ~ ~ - - ~ s r 6 . ~ ~ . ~~ b , , ~ !I y / . ~ ` r .,. s w ~ ~f / ~ O a •' ~ o,,,, '•S y ~ ~ • `~~ 1; f ^ ..r ~w ~ ~! n / .~~ urr ur ~ .w I ~ ~ ... a ~... ~ 2 I.a ~ .^. ~* ~' ~° ~~ \ t s ^.` - ^ ~ , y ~ ~° 1 ~ ~w..~ ura „ ; . , I • y ~ ~ y ~ , \ was.. I ~ \. ~ „ ~ I 7 •M M 'r\ / \ 1 . \ ~ _ 1 f /.MO '1 2 tur ~/ 'T .. , `~ ~ ~ - .... .^.. , ••~- z - i °-^ .._.. ~ .:. -' ~ 5 r Aw.. ~w-' ~. ai a>. ss O ~ . s . .ss \` w.y _ DEPARTI~NT pg pI,1~NNING SITE: Olsen Road (Ke'rfer/Dominion Developers) ~~ ~ AND ZONING TAX MAP #: 26.11-2-8, -9 ~~ . ,,,, REQUEST: Rezone I-2 to R-1 v. U-Y 4 St4 - - ~ J/ ! o° ` . _ ~ ....=sue 15 8 /~--+ ! - ' ' . ~ _~ ._.. _- + 23 /u p3 J ~ 3 ~ ystp ~ ~ ~1y n ~ ,,. r Ip r ~J •~ sS • ps ,. ` 6,`S 8 1 - ~r ~o- I _?b~~ 28 22 o o test t : $ f ir' 16ss1~ s '':,r~ C sstl + J ° ,. ?, 7p~ ;~' CyI P V J 5 ~J ~ ` 'JlI 11 14 ~ : ~ J~OJ o0 , /!•~ + ' ~ ~ ~,~, ,9 y Y 21 ° b o tot w ~ ~ ~ .~ _ O _> >soi 3O ~ , r . , estl .0°' So '` ~ °°r+ 3 s ~ . 7 6 59 ~ ~ b 9 u ~ r SSIS ~.~ ~ ! r : a ,~ sst ,, A Ms =ss~: ~ r s O • ~ . : -'' 14 32 ~'~' ~ ° ~' Raenows ANno/ •M srnu M m Ig /. r ~ ~o, f ~ s+ rs~ ~ t w 13 :~ ~ : rw I.OO Ac ~M o . z Sp r~ ~ 58 • ~ afa 6 ~. 57 ;, - '~ 1 ~ao'~JCV s oo J~ !i J~l o -y +~ . t ~ s 3 t' w p ~+ 56 / s° ~ ~ ss S-~~ +~~ ~~i t ~ ar~~ 33 1.2:Ac ~~1! OTC ~ SS ~ ~ ~ a 5 ~ 2 f 53 •69 I ~~ ~g O PO ~o , ~ . I7 o ~ . 34 O ~ ~ , t ~ ~ ~ ~ 54 ~+ • g1 s SSS 50 •IS ~ ~ ,. ~ 'L 71 ~ ' ~+s~ G~~'1 G i r If 0 67 ~ ;, oL / ~"~ M o, lS~S 4 r . ~ ~- ~ ^ '`'49~ ~~' ~ ~ ~ M ~ ~ P ~ i ~ Jas / u .: -,+s t s fps 5 `~ ~ ~ ~ ' 48~ ~ ~ , 5 ~~ ~. ~~ r ~ IB ~ 77 I.IOAL ~ o y S~! ~ j 64 ~ ~74 ~ ~p~l•P' ~ V J 47 45 w.i ~o ~ , M °o :. ° " ~ ~ 3 p0 o ,G 56 ~ 63 ~ ~~'1 S 48 '6 r •~ ~ ~ ~ 62 c 9 ,V ` V' • `~ ~ t ~ ~ ' 4i : ~$ ~ ~y5~ ~~ ~/6 : a ~ ~~ ~ i • ~ ~ ~ ~ ~ / ~~ 9~ ~ •+ ~ •,• 39~ 9 ~.- ~ K ~s. DJ o ~ a. ~m i Ic 36 a+ f i .. ikaur wc. 1.04 AC ~ ~ 37 ~^ ' ~ , ~e~F ,1 ~c ~~op 35 ~~.r`~ ~~a ~o~ ,I 1/ ~~ •,~. _ DEPARTMENT OF PLANNI1~rG ;~ ~~ ' AND ZONING ~.,~ SITE: ~Iliamson Road & Malvern TAX MAP #: 38.141-75 REC~UEST: Rezone R-2 to C-2 ~u-Y NORTH \~~ \, 4 1~ ~ l~ . Z 3 ~,t I~d4 I IG ~ ~ e ~~° 9 2X4 =054 j!4 / 7 I!]4 / Ji.) ~ :6 28 \ 144 2 1~4 / / Z9 ~~ ~ t. ~D4 / ~'~ it •~f O,`~~ ~ ~ ~ 300~c ~ ~ •22 ~o I / ~ ~ • ~ ~ ~ If~aeln J 23.. ` Isxao ~~ ~ (I ~ Itl4 V~~ .~ I ,~ I,'' I' ~ - - - - . ::~ 4 /. .L~17. y~~ Mao I.~~. ~~~ i ~ ~,. ~ "~-. e i~ q~ s ~ ~9 Wp law Mo. i ~~ 0 1Z~ ~7 f cz ~e ` \ ~ _ ~ \ 1 ,s 4 I r ~ 9i ~ ~ p~9 \ ~ O~,y _ * DEPARTh>ENT OF PLANNING SRE: Hanging Rock (Hinchee) TAX MAP #: 36.01 ~-1 ' ~ AND ZONING REG~UEST: Rezone Ag-1 and R-1 to R-1 I„~ 0~ ~ >~ NQRTH r zs r r „-; _ 'rrri - Y ~ ~ SM:ow• ~~ n / r.a. . MrIID.paY 20 ~ I uJ. ////!'/~ \,. It;<. '~ . rr r.rr \ oar 0 nn 1 r.lr • YIO ~~ ~r I I \ l Aaf ar i6~1 ~~ ^. ;/j 1 , I. t(~ '~ • Jr w ~ t 2 ~ tlrs •1'1rµ 1 ~.•' ~~•---~ 1 77 / eC95 / ~ I Lie • L \_ / / l.ul a.i,',1 JIrI 1 ^ - - eleneeee 1x1 •: HIN isr•n 4nh1.T~•/rI _ ~~ I ~ - I~ %' 2. Rt. 419 so7 .. 22 •~t w e ~~ -~ .ors •j _ YJ )vr. R arls 1< \ \ >D ~ •«e 3 / ,` \ +r ~ • 11 9 763\a\\ \\ ,6 ~ ~ \ Rao=~ L • ~.. .B / Ir 'i IB ~ / ~: z q Y.9 Yor hz]:ti e aroJ , aerr o ,,_ . .U e ~ zn ,a a/ate 3 2 \ 'azw ~ n Ir~ ~ \ Yl1 ~'z\ I r 1 ' ltir - ~ I VV 1 ~i., a •_ i ~ ~ ~ 22 21 ~t~' \\` ~ arra pie T/~ 1] _J -^~j~-"// •~ 1\ 7 % ~\ ~ J 2. a+aa ~ ]~~1 3~ ~w~/YJr / r t~ / ~1 IYJ •: ~ ~'YZJ co / 11 • ~ lifJ ~. YII Ir 3S - - 2 rCaS \ / ~ e g } 29 s ylt! ~ ~ / 12 1 l ( I ,% ~ ~7 ~ p e,r,e c 2sr.• alu' \ t 27 Ysa tl 28 •5:•,• 3 ~a• =~~•\.Y>r u ~ 111 ~, Y,r a2 al 1 ~ ~ / I~ rte; I ~3 1, y ~ ~ •` ~ =? ~. ~e~ ~~ ~\ ~»ar i0 ~R " \ u'S ..\ " `. ah DEPARThSENT OF PLANNING SITE: Lazarus Property Z. AND ZONING TAX MAP #: 76.16-2-2, -3, -4, -5 ~_•' REQUEST: Rezone C-1 to R-1 4,r M _ * DEPAR'I'h1ENT OF PLANNING S. 'r ~ AND ZONING ~~ . ~~,~ ll- ~f Q NORTH SITE: Mason Property TAX MAP #: 77.13-8, -9 REQUEST: Rezone C-1 to R-1 I.~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 AN ORDINANCE AMENDING AND REENACTING THE ZONING DISTRICT MAPS FOR ROANOKE COUNTY, BY THE ADOPTION OF CERTAIN MISCELLANEOUS CHANGES THROUGHOUT THE COUNTY TO SAID MAPS WHEREAS, on December 15, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 121592-10 which amended the Zoning District Maps for Roanoke County; and, WHEREAS, on September 14, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 91493-11 which amended the Zoning District Maps for Roanoke County; and WHEREAS, on October 12, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 101293-9 which amended the Zoning District Maps for Roanoke County; and WHEREAS, citizens in various areas of the County have requested that the zoning classifications as reflected in the new zoning district maps of their properties be re-examined to address their questions and concerns; and, WHEREAS, the Roanoke County Planning Commission held public hearings on and and have made recommendations to the Board; and WHEREAS, public necessity, convenience, general welfare and good zoning practice require that the following properties and zoning district maps be, and hereby are, submitted to the Board of Supervisors for amendment; and, WHEREAS, legal notice and advertisement has been provided as 1 ~~~ required by law, and that the first reading of this ordinance was held on April 26, 1994 and the second reading and public hearing was held on May 24, 1994. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That "1992 Zoning District Maps of Roanoke County, Virginia" are hereby amended and reenacted as the zoning district maps for Roanoke County, Virginia, as follows: (A) That the following described properties are hereby changed from Unzoned to I-1: 26.18-1-7, 26.18-1-8, 26.18-1-9, 26.18-1-10, 26.18-1-11, 26.18-1-12.1. (B) That the following described properties are hereby changed from I-2, Industrial District to R-1, Low Density Residential District: 26.11-2-8, 26.11-2-9 (C) That the following described properties are hereby changed from R-2, Medium Density Residential District to C-2, General Commercial District: 38.14-1-75 (D) That the following described properties are hereby changed from C-1, Office District to R-1, Low Density Residential District: 76.16-2-2, 76.16-2-3, 76.16-2-4, 76.16-2-5, 77.13-3-8, 77.13-3-9 2. That said map or maps entitled " " dated are attached hereto and incorporated herein by reference. 2 ~"~ 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. c:\wp51 \agenda\code\thu'lane.etc 3 -r CLAIM DENIED ACTION NO. A-52494-10 ITEM NO. "! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 1994 AGENDA ITEM: Claim of Hunting Hills Country Club, Inc. COUNTY ADMINISTRATOR' S COMMENTS : %~~'c~~~~~~ BACKGROUND' Sections 15.1-550 through 15.1-554 of the Code of Virginia describes the procedure for submitting claims to boards of supervisors. No legal action against the county upon any claim or demand may be maintained unless and until such claim has been presented to the board of supervisors. A determination by the board disallowing a claim shall be final and a perpetual bar to any action in any court on such claim, unless the decision of the board is appealed to the circuit court within 30 days from the date of decision. SUMMARY OF INFORMATION: By letter and affidavit dated May 13, 1994, the law office of Burton L. Albert submitted a claim on behalf of the Hunting Hills Country Club, Inc. in the amount of $20,000.00 for costs to remedy a water and/or storm drainage problem which has allegedly damaged the 14th hole of the Hunting Hills Country Club golf course. A summary of this claim is attached to this report. This claim was submitted to the County's insurance carrier for consideration. The reasons for rejection of this claim are as follows: 1) the work that the County performed in February of 1991 on an adjoining property was pursuant to a dedicated drainage easement; 2) the work that the County performed merely improved the existing, dedicated drainage easement that had been in existence since this portion of the subdivision was constructed; v-I 3 ) any storm water discharged from or along this easement is into a natural watercourse; 4) the work did not increase the quantity of storm water flowing across the adjoining lot into the natural watercourse; 5) it is apparent from an examination of the adjoining property and the golf club property that the topography of the land has been altered by the golf club to relocate the natural drainage and natural watercourse in this area; and 6) although the County utilized a natural watercourse by allowing it to carry water that would naturally find its way there, and the County participated in certain maintenance and improvements upstream in a dedicated easement, it does not thereby assume or exercise control for all purposes over the remaining downstream portion of the watercourse. FISCAL IMPACTS' If the Board allows the claim, the County would be required to pay $20,000.00. ALTERNATIVES' 1) Disallow the claim based upon the objections set forth above. 2) Allow the claim and pay the $20,000.00. STAFF RECOMMENDATION: It is recommended that the Board disallow the claim. Respectfully submitted, JI! , Paul M. Mahoney County Attorney v- ~ Action Vote No Yes Abs Approved ( ) Motion by H. ODell Minnix Eddy x Denied (x) to deny claim Johnson x Received ( ) Kohinke x Referred Nickens x to Minnix x c:\wp51 \agenda\lit\hunting cc: File Paul M. Mahoney, County Attorney ,~ ~/ LAW OFFICES 0 ! ~~ '~ i BURTON L. ALBERT MAY ?. ~ ~9 J~ 4405 STARKEY ROAD, S.W. POST OFFICE BOX 20009 -S '. '. ~ ...! '.. ' I ROANOKE, VIRGINIA 24018-0501 _ . _ _ _ _ _ _ _ _ BURTON L. ALBERT ]OHN W. F. HANER May 13 , 19 9 4 of couNSEL AREA CODE 703 776-8600 TELEFAX NO. (703) 774-0135 Paul M. Mahoney, Esq. County Attorney for the County of Roanoke, Virginia P. O. Box 29800 Roanoke, Virginia 24018-0798 Re: Huntina Hills Country Club, Inc. Dear Paul: Pursuant to the provisions of Section 15.1-550 of the Code of Virginia of 1950, as amended, please accept this letter as a claim on behalf of the Hunting Hills Country Club, Inc. against the County of Roanoke in the amount of $20,000.00. This claim represents the costs to remedy a water and/or storm drainage problem which has damaged the 14th hole of the Hunting Hills Country Club golf course and as set forth in the attached Affidavit. It is my understanding that this issue will be on the agenda of the Board of Supervisors meeting on May 24, 1994 (evening session). Should you need additional data, please advise. f Very truly yours, ~ ~~ Burton L. Albert BLA/cbk Enclosure cc: Hunting Hills Country Club, Inc. AFFIDAVIT STATE OF VIRGINIA to-wit: COUNTY OF ROANOKE This day came Burton L. Albert, Esq., attorney and agent for Hunting Hills Country Club, Inc. ("Hunting Hills"), and, having been duly sworn, stated that the following is true to the best of his knowledge, belief and information: 1. That Hunting Hills is a Virginia corporation engaged in the business of owning and operating a country club facility including, inter alia, a private golf course in Roanoke County, Virginia. 2. That a portion of the property of Hunting Hills, being the 14th hole of the golf course, lies adjacent to Lot 4, Block 2, Section 1, Hunting Hills ("the property"), across the northerly portion of which there exists a 12 foot wide open drainage easement, which said easement has existed since or about January 25, 1966. 3. That for the period from January 25, 1966, until the summer of 1992, the easement aforesaid existed in a substantially unimproved condition, consisting of an open ditch running from Hunting Hills Drive along the northern portion of the property, terminating at a steep cliff and thereafter dropping a distance of approximately 20 to 30 feet to the level of the golf course; that for the said period of time, lasting in excess of 26 years, no damage was inflicted upon the golf course 1 from the water flowing through the ditch and that at no time during said period did the water flowing through said easement and onto the golf course do so with sufficient force or sufficient volume to deposit any silt or other debris onto the course. 4. That during 1991 or 1992, the County of Roanoke made substantial improvements to the ditch, as a result of which, the volume and force of water flowing through the ditch has been so greatly increased that since the improvements aforesaid the flow of water has deposited large quantities of silt, rock, clay and other debris onto the golf course, causing serious and substantial damage to the course, the repair cost for which and cost for prevention of future damage from which will cost Twenty Thousand Dollars ($20,000.00). 5. That by virtue of the foregoing, the County has unlawfully concentrated the flow of surface water onto the golf course, thereby creating a nuisance, for which Hunting Hills is entitled to file this claim. 6. That the County has investigated alternate remedies for the problem created by its improvement of the ditch but has discovered that none exist. WITNESS the following signature and seal this 13th day of May, 1994. ` `~~J w~ SEAL ( ) Burton L. Albert 2 SUBSCRIBED AND SWORN TO before me this 13th day of May, 1994. K~,a... ~ ~'~~ Notary Public My Commission expires: ~ ~'3d -9 3 r ~ ~ , ~./~ ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE 52494-8 GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A CONVENIENCE STORE WITH GASOLINE PUMPS AND TO USE STONE AND BLOCK FOR CRUSHED FILL FOLLOWING THE DEMOLITION OF THE EXISTING BUILDING LOCATED AT 6414 AND 6422 BENT MOUNTAIN ROAD (TAX MAP NO. 95.02-2-59), WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF ALAN GRACZYR WHEREAS, Alan Graczyk has filed a petition to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 3, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 26, 1994; the second reading and public hearing on this matter was held on May 24, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Compre- hensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 1 I i 2. That the Board hereby grants a Special Use Permit to Alan Graczyk to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District, subject to the following conditions: 1) Petitioner shall grade and cover the fill material on a weekly basis. 2) Petitioner shall notify the Department of Environmental Quality - Division of Waste Management of his plans to use the material from the auto repair shop for fill prior to demolition of the building. 3) If petitioner decides to landfill this rubble material rather than use it as fill, petitioner shall submit landfill receipts to the Department of Engineering and Inspections for all material hauled off site. 4) Petitioner shall build a convenience store and gasoline canopy that are consistent in architectural style, design and roof pitch with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. 5) Due to the rural characteristics of this site, petitioner shall be allowed signage that is consistent with the AV District regulations [Section 30-93-13(C)]. ::>::>:~.;:.;;:.~>;»;:::::::.::.;:.:;:.:;.;;;;;;;:::.::;;;:::.:::~~~.~. ~pen...th~...~t~r~ n~...~:a.~-~.~r ~h~h ~ ~*~t. a,n 2 :::.. ~ .................................................P ......................................................................................~ ........... On motion of Supervisor Eddy amended to approve ordinance with conditions #6 and #7 added, and condition #4 wording amended, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 \~ ~ LcGm? • \~ . I ® ~•~. • ci 9~+~d" 221 ~~ I J .1„i~ vs 7,s ~ ~ ~4~~s ~`'~~ I ~\ ~` ~ CaASlYS HEIGHTS ~~ F~~ ~ ~ .4 -~!I*~ .\ ~.. ~~ ~~ /~~ \ 8N0~( ~ 0 723 ~ ~' ~ \ 6 , ~`4 i ° (~9~.y( (l~ ~ E ~ ~ 01 AM.LL FO \s ~ 4' ~ s~o ~ '~Yr ~o,xo .:~ 4f i ~\~~`~~,A" 14. ~lfNi MOVNT11N~fD~1G..~ I/ ~'by((-~: f~ ~~•• ••. 1•. ~, o. E~ I ~'• VICINITY MAP _ _G ~ NORTH r ~: _ - - --- - -- -- - _._.. a ,Qo°a• •I! 41 44i2,J; / ~ . 33 ~ / L71ac ••43.x.: ~ ~' i 6.35 4c f ASS w 42 t \1 35 ~ c2~1 ~s7: ~ 11.03ac 39 36:2 ~ " ' ~ r 1.484c a21.83ac 22 ~ /` 9 :3a ac , ~ 37 `~ \ fJ1i ~9! 3 6'~ 69.81 ac IDI 1.21Ae c 3~ O S351Ac iG / -~ / +~ _ ° ~ r 24 ssa9. ° ° ssss 3 ~ ' ~ r ~~ ~ 30.1 ,, _ . n -- ~, S O~ ••~ 31'x2/ oo~ ~, ~ ssss`,~/ s/i. • ~• ~ ~ ~ , ~=j7 s7ss l.oT ` 58 :~ .. t• i. // Rt. 221 . _ __~i' Cn.c 56 • °.~: • ~6 • 1.18 AC (D) ~ 9~ i1t ` ~ ~ ~~ ~ 43 SI/ 9a4oe / ~61 Ac ~ ='I v ,~ / w i~JG esJ2~ / (,~ / ~~~ IS.eI Ac IDI 13.24 Ac iG) / / 49 ~ , 1 22.89 Ae ~• yoc / 42 60.1 '•60.4 ,~.~ ~ _ S29ar - ~ ~ i~~ 60.3: seo~ : / r.. 602 ; ss2~ u~: / / 40 41 nr 2.704e p.Sl Ae 101 6i.1 ~~ ~ % la 30ac tcl SJT Ac i~ , O 13+ac 1 ~'~I .39 ~ aeaaC ~ iS ~+ `•~ mss 38 61 , ~ ..w+ 61.2 \~AP ~ 2.16 ac ,. ~~ 26 25 4.47ac \ •~'•~ 33 3.6CAC 400Ac I Rt. 9150 3.40Ae oA ~..~ a. ~ -_ ~•~ ~ a° ~ --- ~~~2 0°~ ~, ~I~------,,,____ ____ ~ 39 vt~i ~ ~ i 27 ew 37 ~ IOae 5~. ~i ~ 4.OOae i77T 24 w -- DEPARTMENT OF pLANNII~*G p~ONER: Alan Gracryk AND ZONING ,i • TAX MAP #: 95.02-2-59 '1' REQUEST: Convenience Store with Gasoline MEMORANDUM DATE: May 24, 1994 T0: Board of Supervisors T FROM: Janet Scheid, Plan er ~ ~. RE: Petition of Alan Graczyk for Special Use Permits Per Mr. Eddy's discussions with Terry Harrington, I have proposed an alternative wording of condition #4: 4) Petitioner shall build a convenience store and gasoline island canopy that are consistent in architectural style, design and roof pitch with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. u-3 PETITIONER: ALAN GRACZYK CASE NUMBER: 15-5/94 Planning Commission Hearing Date: May 3, 1994 Board of Supervisors Hearing Date: May 24, 1994 A. REQUEST Petition of Alan Graczyk for a Special Use Permit to construct a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building, located at 6414 and 6422 Bent Mountain Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS W. M. Jackson Jr., representing the residents of Carnage Hills, expressed his support for the proposal and said that another store with gasoline service is needed in the area. Scott Barrier said that he is not opposed to the proposed facility; however, he does not think this is a safe location. Gary Oberlender said that he checked with VDOT and they estimate that in the next two to three years, vehicle counts could reach 20,000 per day on Bent Mountain Road. He said that the proposed store could increase the flow of traffic and make the road unsafe. Robert Horner stated that he is concerned that the proposed store will increase the number of accidents at this location. Greater consideration should be given to the traffic flow. Grant Clatterbuck questioned whether a typically lit canopy is compatible for the area. He also expressed concern with the entrance to the site. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt said that he is concerned that there is only one entrance to the site and asked if the Commission and Board could allow two entrances. Staff said this could not be modified without the appropriate public hearing to change the ordinance. However, petitioner could request a waiver for entrance width requirements from VDOT. The Commission inquired about applicant obtaining a commercial entrance permit from VDOT. Staff replied that if VDOT denies a commercial entrance permit, the applicant would not be allowed this new use for the property. Messrs. Thomason and Robinson expressed concern with traffic and safety. In response to questions from the Commission, Mr. Graczyk commented as follows: the site is located in the floodplain and the gasoline tanks must be floodproof; hours of operation will be from 6 a.m. to midnight, 7 days a week; signage will be kept to a minimum; alcoholic beverages and lottery tickets will be sold. D. RECOMMENDED CONDITIONS 1) Petitioner shall grade and cover the fill material on a weekly basis. 2) Petitioner shall notify the Department of Environmental Quality -Division of Waste Management of his plans to use the material from the auto repair shop for fill prior to demolition of the building. 3) If petitioner decides to landfill this rubble material rather than use it as fill, petitioner shall submit landfill receipts to the Department of Engineering and Inspections for all material hauled off site. 4) Petitioner shall build a convenience store and canopy that is of an architectural style that complies with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. 5) Due to the rural characteristics of this site, petitioner shall be allowed signage that is consistent with the AV District regulations [Section 30-93-13(C)]. E. COMMISSION ACTION(S) Mr. Thomason said that it is a good concept. He is still concerned with traffic and safety but said that this can be addressed by VDOT. He moved to recommend approval of the request with conditions. Mr. Witt agreed and said that VDOT has a responsibility to ensure a safer entrance is developed than what is presently there. The motion carried with the following roll call vote: AYES: Thomason, Robinson, Witt, Hooker NAYS: None ABSENT: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance H~a`ringto ecretary Roanoke unty anning Commission ` ,.,n STAFF REPORT B. DESCRIPTION The petitioner's site is located at 6414 and 6422 Bent Mountain Road. The property is currently zoned C-2 and has an existing auto repair shop and a detached single family residence on it. The site is in the Windsor Hills Magisterial District. Prior to the comprehensive rezoning in 1992 this site was zoned B-3. It was rezoned to C-2 in 1992 to allow the existing commercial use of the site to remain permitted by right. Because of the rural nature of this site, another 1 (,Q - 3 option considered in 1992, was to rezone this property to AV - Village Center District. This option was not taken because it would have required that the current property owner get a - Special Use Permit to expand or enlarge the existing use. This entire site is in the 100-year floodplain of Back Creek. - The floodway encroaches on the southeastern portion of this site. Petitioner's plans do not involve the construction of any structures in the floodway but may involve construction of an access road. In order to build this road, the petitioner will have to show, through engineering calculations, that the construction of this road will not adversely affect the course of the floodway or cause any increase in the 100-year flood level. Petitioner is proposing to demolish the existing auto repair shop and replace it with a convenience store with gasoline pumps. Petitioner plans to retain the residence. This is a request for two Special Use Permits to allow the petitioner to construct a convenience store and to allow a rubble landfill on site during the construction process. C. APPLICABLE REGULATIONS 1. The C-2 District permits by right the gasoline station with use and design standards concerning the underground storage of fuel. 2. The proposed convenience store requires a Special Use Permit in the C-2 District. 3. The C-2 District use and design standards for the use type convenience store limit the amount of floor area that can be devoted to the sale of prepared food, limit the exterior display of merchandise and prohibit the display of vehicles for sale. 4. The request to allow a rubble landfill also requires a Special Use Permit. 5. In the C-2 District the use and design standards for a rubble landfill limit the material to be landfilled to soil, stone, gravel, broken concrete, asphalt, brick and block. The site must be developed in accordance with the Department of Environmental Quality - Division of Waste Management. In addition, the zoning ordinance lists other issues that the Board may choose to consider such as the access road, hours of operation, frequency of covering the fill material, site security and dust and noise control. 2 ~,3 6. The Roanoke County Floodplain Overlay District regulations are applicable to this site since the entire site is in the designated floodplain. The lowest floor elevation of the proposed commercial structure must be at least one (1) foot above base flood elevation. Development in the floodway can not adversely affect the course of the floodway and must be verified during site plan review. 7. Site plan review is required. 8. Health Department review is required. 9. Demolition permit is required. 10. Commercial entrance permit is required from VDOT. 11. This site fronts on Route 221, an arterial highway. Per Section 30-91-5 of the Roanoke County Zoning Ordinance this site will be limited to one access from Route 221. 3 u-.~ PART II A. ANALYSIS OF E%ISTING CONDITIONS 1. Lot Area - This site is approximately .7 acre. The site has approximately 323' feet of frontage on Route 221 and another 88' feet of frontage on Route 690. The deepest part of this site is approximately 95' with the first 50' being relatively level. About mid-way into this site the terrain drops sharply approximately 8' and than gradually drops off towards Back Creek. This site is a legal non-conforming site. It does not meet the minimum requirement of one (1) acre for the C-2 district, with private well and septic. This site can legally be redeveloped per Section 30-23-5 of the Roanoke County Zoning Ordinance provided the development is in accordance with the applicable use and design standards of the C-2 district. The petitioner needs three variances in order to develop this site as he has proposed per the submitted concept plan. Due to a staff error in preparing the legal ad for the April Board of Zoning Appeals meeting, the variances will be heard on May 18. The three variances are as follows: (1) Section 30-54- 3(B)1 - Front yard setback reduced from the required 30' to 20' to accommodate the overhang of the gasoline pump canopy; (2) Section 30-54-3(B)3 - Rear yard setback reduced from 15' to 10' to accommodate the convenience store; (3)Section 30-92- 4(A) - Screening & Buffering Applicability of Regulation - Type D, Option 1 - reduction from 25' buffer yard to 10' buffer yard to accommodate the convenience store. 2. Location - Site is located at the junction of Route 221 (Bent Mountain Road) and Route 690 (Poage Valley Extension). The property is in the Back Creek Community Planning Area. This site is approximately 2 miles from the Bridlewood subdivision, where the recent improvements to Route 221 end. The portion of Route 221 in front of this site is proposed for improvement, including widening, sometime in the future. The exact location of the road or right-of-way acquisition has yet to be determined by the Virginia Department of Transportation. 3. Buildings/Structures - There is an approximately 2000 square foot concrete block building, faced with stone, that serves as the auto repair shop. On the west side of this building there is a small metal storage building. In addition, there is a 900 square foot detached single-family residence, with carport, on this site. 4 4. Access - The primary access to this site is from Route 221. The existing access spans the frontage and is open and uncontrolled. There is a temporary, gravel access from Route 690 that serves the lower portion of this site and does not appear to be a public access point. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use - Petitioner proposes to demolish the existing auto repair shop and replace it with a convenience store, with three gasoline pumps and a canopy. Petitioner is also proposing to use the cinder block and stone from the demolished building as fill material on this site. The gasoline pumps are permitted by right in the C-2 District. The convenience store and the rubble landfill require Special Use Permits. 2. Access to Site - This site is bordered by both Route 221 and Route 690. Due to the potential amount of traffic generated by this proposed business (see #4 below),_a deceleration lane.. for northbound traffic and a turning_~ane_ for southbound traffic may be required by VDOT. ' Sight distance from this property is adequate to the south. Sight distance to the north may be encumbered by a curve in the road and a steep bank on the property that borders Route 221 across from the petitioner's site. The petitioner's concept plan depicts three access points from Route 221. This road is classified as an arterial highway. Therefore, the petitioner is limited by Section 30-91-5 of the Roanoke County Zoning Ordinance to one access point from Route 221. Petitioner has been informed that he will be limited to one access from Route 221 unless he applies for and receives a waiver from the Board of Zoning Appeals. This waiver has not been requested. VDOT's standard for the width of entrances/exits is 50'. Petitioner has the option of requesting a waiver from VDOT for this standard. The concept plan also shows an access from Route 690. Staff also has sight distance concerns with this access point. Three specific issues with this access point are: the distance from the intersection with Route 221, the bridge across Back Creek, and the elevation/grade of the access. The viability of this access from Route 690 will be determined by 5 -3 VDOT when a commercial entrance permit is reviewed. The floodplain regulations do allow this access to cross the floodway. If due to safety and legal issues the petitioner is limited to only one 50' wide access from Route 221, and no access from Route 690, the efficacy of the traffic flow into and out of this site, with .the configuration of structures portrayed on the concept plan, will become very problematic. 3. Circulation - Per the submitted concept plan, the gasoline pumps will be 30' from the right-of-way of Route 221. A 6' landscaped strip is required by the ordinance(Section 30-92-4) between the public street and the parking area. The remaining 24' would provide an adequate travel aisle between the gasoline pumps and Route 221 in the front of this site. On the Route 690 side of this site there appears to be at least 35' between the proposed gasoline pumps and the required landscaped strip providing adequate travel lanes to that access point. The circulation on this site could become problematic if Route 221 is widened through this section. At this point in time there are many uncertainties concerning the future improvements to Route 221, including which side of the road the additional right-of-way would be acquired from. On the north side of Route 221, across from this site, is property zoned R-1 and currently in agricultural use. It is possible that right-of-way would be acquired from that side rather than the petitioner's side. If right-of-way is acquired from the southern side of Route 221 in front of this site, it would hinder access and on-site circulation. 4. Traffic Count - The 1992 traffic count on Route 221, between Cave Spring Junior High School and the top of Bent Mountain, was 12,000 vehicles per day. The Institute of Traffic Engineers (ITE) traffic generation analysis indicates that a convenience store of approximately 2,000 square feet could generate 2,000 vehicle trip ends per day. Of course, much of that traffic in and out of the store would be commuter traffic and not newly generated traffic. The estimate from ITE is probably high for this proposed use, based on the rural location of the petitioner's site. 5. Public Services - This site is not served by public water or sewer. Petitioner will need to get approval from the Roanoke County/Town of Vinton Health Department and the Roanoke County Utility Department prior to issuance of a building permit. 6. Environmental Issues - As mentioned earlier, this entire site is within the boundaries of the 100-year floodplain. Portions 6 u-3 of this site are also in the more environmentally sensitive floodway. Construction is allowed in the floodplain, but must be elevated 1' above base flood level. Structures can not be built in the floodway. Petitioner plans to accomplish his required 1' elevation by filling this site and is requesting to use the stone and block material from the demolished auto repair shop. These materials can not be used as fill material if they have been contaminated with petroleum products or solvents. The Department of Environmental Quality - Division of Waste Management will require an on-site inspection of the fill material to assess its condition. Testing may be necessary to verify that the material has not been contaminated before filling is permitted. Petitioner has indicated that there are currently no underground storage tanks on this site. 7. Amenities - Petitioner has submitted architectural drawings of the proposed store. The store as drawn would be very similar in design, construction and appearance to the Country Store on Starkey Road. Petitioner's store, at 1925 square feet, would be approximately 475 square feet smaller than the Starkey Road site. Petitioner plans on having a small food service area inside the store with approximately 4 tables. The design submitted by the petitioner is very appropriate for a rural community. The architectural drawings the petitioner has submitted do not ., include any canopy designs or address canopy signage. 8. Sianaae - Due to the rural characteristics of this site signage is an important issue. This site has 323' of frontage on Route 221 and an additional 88' frontage on Route 690. Based on the Route 221 frontage, the petitioner will be allowed 485 square feet of signage and two freestanding signs. Per the Roanoke County Zoning Ordinance, the petitioner will be limited to no more than 5 signs and freestanding signs will be limited to 25' in height. An off-premises sign (billboard) will not be allowed on this site due to its proximity (less than 200') to residential districts. Petitioner's concept plan and architectural drawings do not address site signage. 9. Community Meeting - A community meeting was held on April 27 and attended by approximately 60 people. The petitioner presented his proposal to the community and, along with staff, answered questions. Issues that were raised included the potential widening of Route 221, floodplain impacts, economic impacts both in terms of taxes and the effect on another local 7 '" store, signage, canopy style, traffic generation, access, and traffic safety concerns. C. CONFORMANCE WITH COIINTY COMPREHENSIVE PLAN This site is in the Back Creek Rural Village land use designation. The Comprehensive Plan recognizes the need for retail convenience stores in the rural neighborhoods of Roanoke County and permits (Policy RV-6) very limited office, personal services, and retail convenience establishments. The petitioner's request is reasonably compatible with the Rural Village designation. PART III STAFF CONCLIISIONS Staff recommends that the Planning Commission forward this proposal to the Board of Supervisors with a favorable recommendation with the following conditions: 1. Petitioner shall grade and cover the fill material on a weekly basis. 2. Petitioner shall notify the Department of Environmental Quality - Division of Waste Management of his plans to use the material from the auto repair shop for fill prior to demolition of the building. 3. If petitioner decides to landfill this rubble material rather than use it as fill, petitioner shall submit landfill receipts to the Department of Engineering and Inspections for all material hauled off site: 4. Petitioner shall build a convenience store that is of an architectural style that complies with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. 5. Due to the rural characteristics of this site, petitioner shall be allowed signage that is consistent with the AV District regulations (Section 30-93-13(C)). PREPARED BY: JANET SCHEID DATE PREPARED: April 28, 1994 8 . ~, - ,~~---~ 7 0 .~ i .. O Boa cn o ~~~ -2 N ~ N ~ U L~ Pa ~I S~ ~ ~ N ?. ~ ~ ~ " ~ ~ (( '~ y _ / ^~ a ~ ~ _~__. h' 7 u-~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only date received: received by: . A application fee• ~ ~ tom' PC/BZA. date• zc %,t ,S 3 ' placards issued: BOS date: 5 zy 9 Case Number: ~~' Check type of application filed `(check all~that apply): D REZONING ~ SPECIAL USE '~: I~ VARIANCE ~ ~r'i.~~~, A licant's name: ~ ~ Phone: '1'?~/- f;i~3 Address: ~Sc7 Cos f /~ Ro~lc Q,/ . ~ r Zip Code: 2~/0 ~ 8 otl o Cc V ~~lo/$ alor« ~ 7'1 y-~/yo Owner's name: W; fso~ ,a~vc/ n'-bay L,'I<<N 5 Phone:,,,,Qk 5S5-ysyb Address: L`fr`/ /3E^'f />'to~+fa;N 2d • ~i • . Ip Code: Ro.auo fC~ V.4 ~ i zoo ~ Location of property: Tax Map tuber: O 55 - O 2 = 02 -S 9 I G~/~ti/ /3EN~' rnov.al-rdiJJ I~t~ • Magisterial District: C,a~~ SpR%~ R v+a~ o lcc'r V,4 a Y o ~ g Community Planning Area: ~~(~ ~iecC K Size of parcel (s): Existing Zoning: C -2 • 6gS'7 acres Existing Land Use: ,Q,,~o S82o;c~. Gda~ d - 5 -~ /~'-++t Rc sid ENGc- _3030~.5 sq.ft. Proposed Zoning: C -2 ........................... For sralf use only .: Proposed Land Use: Co~~-l.~Y Cciv~.E,v:~.+c~, s+oK.; v,.+~. cws sr.~~;<< Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO X IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X Variance of Section(s) _30- Sy- 3 X3-1 ~ f3 - 3 of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v / Consultation •r 8 1 /2" x 11 " concept plan Application fee Application / ~': Metes and bounds description .. Proffers, if applicable Justification ~i ~w?`.~f Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edge and consent of the owner. Owner's Signature: .- . ~>\ ~' I~~ ~ l ~ ? .4t, ~; ~~~- ~.~; t--"'~ .. .. ,. ,_. ~.a, ~ Alan Graczyk 5507 Castle Rock Rd. Roanoke, Va. 24018 Jonathan W. Hartley, A.I.C.P. Department of Planning And Zoning P.O. Box 29800 Roanoke,Va, 24018 Dear Mr. Hartley: ~-3 I would like you to add to my Special Use Permit Request. I am asking to be able to demolish Jake's Garage and use the cinder block ~ stone as crushed fill. My request is for a one time Rual Land Fill Permit that will allow me to deposit this inert avast. All other building materials will be removed and be disposed prior to demolition at the approved land fill as per zoning standards. As #ill wilt be needed for this project it seems senseless to haul off this stone and cinder block, only to then purchase additional #ill for development . Thank you for adding this to my Special Use Permit Request and for your help and direction over these past weeks. Sincerely, ~~. -lam ~~ ~r Alan Graczyk ;~,~. ~s-..~ Justification For spec ial use Permit Applicant Alan Graczyk Case Number Question # 1 This Special use permit will be for a Convenience Store with a Country Store Concept. This store furthers the purpose of the zoning ordinance by adding a service outlet to the ruai activity center located in the Po ages Mlli area. The issuing of a Special Use Permit will serve the zoning regulations to support the implementation of the comprehensive plan of Roanoke County. This permit lssueing will support the zoning ordinance purpose In three ways : #1, Encouaging Economic Development, #2, Provide Desirable Employment and #3. Enlarge Roanoke County Tax Base. Question #2 Our Country Store Project supports the guide lines contained in the Roanoke Comprehensive Plan. This store concept supports the ruai activity centers as outlined in the plan. The property In question Is located at Po ages Mill, R will be a commerical dev- elopmentthat will support the Poages Mill Vlilage Center that has been created in the Comprehensive Plan. The stores purpose will be to provide retail goods and services to this ruai center. Wewlil provide a need convenience to these ruai residents. By lssueing this special permit you will have enco raged a retail service establishment to set up busi- ness, lnturn this will support these crossroad locations as stated in the Comprehensive Plan .Question #3 The Impact of this Special Use Permit will have the following effects on Roanoke County as fisted below A} The Property itself : The old dated service garage, will be replaced with a new Courrtry Store. Improvemetrt will made fay replacing the service garage concept of cars wafting to be repaired, to a new cleaner building. The store will be built with country styling which will add to environmerrt and be pleasing to view . B) Adjoining Properties: WI11 benefit by experiencing a cleaner, newer development. C) Surrounding Areas: Will experience a added convlence to Improved retail service D} Water\Sewer: Will not be effected, property area does not have County services E} Roads,Schools,Parks~Receation, and Flre~Aescue: WIii not be effected any more than the effect of the current business. ROAH02CE COUNTY ~,~,.'`~ ' UTILITY DEP?,RTMBNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOSED DEVELOPMENT Date 3 - a~ =9~ Name of Applicant_ ~ /,4N CorzA~zy lL Phone '']~ ~- ~~~ 3 Address of Applicant SSo'] Cc ~s-~l~ ~oc~c Qc~. i~oaao% l/r~- d•le~~- Name of Developer Address of Developer Phone Name of Design Engineer Phone Address of Design Engineer Name of Contact Person _ ~/y,v ~~-tsl~cz~,~ Name of Proposed Development Y1,(,2 ~ s ~oka~.t.{ S-~,¢.~ Type(/o~f~~Development and~~7~-proposed numbe..r~///oaf units-/-(Be(\~s~pe~cific) ~-CrYLJ Q~c 1 s,.c !J .GLC b'LO ~- . ' 't ~-O-4-sc~/IN V•~-~~/ d Location of proposed development (FURNISH COPY OF MAP AND PLP1yIMETRIC NG~IDER): Size of proposed development in acres: -957 Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum feet MSL. Maximum feet MSL Is this application for a development that will be a part or section of a larger future development? ~_ No Yes if yes, provide map of entire area if available. (ovEa) Signature of A i ant >r ~~~~ I ~ ~ 640„~ o~'~~lE,~ ul ~`~ J \\ ~=`~"ry. ~ 745 ~"~9q, i 1; ~`~ .fARipS HEIGHTS 8R0~' 0 4~7i3 ~ i / \; • ~~ ` \ ~ ~ ~~, ~ •,~~ OF O { 0 SORE ~' ~ ~ hT V'l Qw,~. t °r ,~ , c. o '. ~•' ~• . \i ~~ I(rq~) 690 sg I " ~ • ~ ~~.cp0~' `~ 4?y' 1 `` '~'y..+°`•o~ l; \ i .:. ~ ~ loo ~ ~~ ~ `.. a~ a'~:° \ Leo ~~\\ FalCMNB~D(~ ~EENT MOVNT~IN -~ H/S`- Eaji].V` ••.,•, `•.~~,.~ ~~."^'~T~~ I 190 rou .:+J ._~ I ISR RiOG~ E I ~ VICINITY MAP ___G _ u-3 0 a NORTH ~~ ~a - -- --- - -- -- , ;--~ iQop9- a . tla 41 44f71! • / `a~ / ~ LTIAC 43 ,.!. 33 e -,....= i V ~ ~~42 + 6.35 Ac a~ ~ ~ ~ ^'~ I `I 35 ~ tsar ~St~ 36:2 ~ ~ 11.03AC _' , 39 ~21.B3Ac a ~ 1 , 1.48Ac 2 2 i \ 9i :3a ac ` 37 / ilfi 4 ` 3 ~~0~ 69.81 AC lDl 5351 Ac (C1 / cl93 • t.21Ac s e ^ v ' ~ : E Y a~ 3 / ss S.OS 1 24 ss~ . ~ ° / \ t ~ e sii! ~3 a 30.1,, ," ~~ ~ ~ s2ss`~ par ~ .• 31° 1" Obi/ 't0 O ~ . t,2 n ' a scar 1 .,..r 1.07 :~19 /~ ~ / R t. 221 / ('~i,° /1.244 / E. ~~ ~,-~...~ _...~ ~ ~~. s ~6 1.18 A<ID) '' 6°`~ .• gSl / b 45 IAe C ~ ~ E90 ~ ~~ cyst.. gas At ~ Z v 5 j / 2.61 Ae / s ~ alZ~ /~ tc / 3 15.81 AclDl c ~~~ 13.2a Ac (Ct I 49 -' 42~ e 22.89 Ae 6Q1 ' 60.4 ,Ej.~~ , / _ ~, ca6 32941 - / 60.3; saoi , ~ n' 602 0-/ i 6~2a ' uos - j 40 41 " ~ ~ 2704c p.Sl Ac (01 ,t O 61.1 '~1 ~ %• Ia.30AC (Gf 2 5.17 Ac ~ 13a AC ~ 1 ~~~ . 39 ~ `fit C'o •~ mss 38 ' 26 25 61 •~"„°61.2\AP \ 2.16Ae `•~~ 3.6CAC 400Ae a.aiac ~+ 1 ~ 33 Rt. 9150 - _ _ _ 3.40AC Opd ~. a. c-~ = •~~ ~ ~ P~ ~I~------,,,_-__.___- ~ t3 35 \ ~' ii i ~ l 2T srer 24 ~ ~., ai 3 IoA~ S%% 111 a.ooA~ \ .. _ . - .._ ~" DEPARTf~NT OF PLANNIA'G pETTTIONER: Alan Gracryk AND ZONING TAX MAP #: 95.02-2-59 ~: ,,, REQUEST: Convenience Store with Gasoline u3 May TR ~^~~ Roanoke Gounty Planning Commission Attn: CPIs. ~lartl-~a Hooker RE; Proposed Go~.intry St~~re at the site of JaN:e's Garage Dear Ms. Hoo!%:er-4 I am very concerned about the planr~ing commission grar:ting a special use permit for the above referenced property. As a resident ofi the Back: Greek: section of the county and a frequent driver- on Rte. ~~1 I firmly believe that the proposed "country store" (to located on the site ^fi Jal%:e's Garagel wall. create a serious traffic problem. There have been sever-al serio!~s accidents in that section of Rte ~~1. Having an increased number of vehicles trying to get off of and back: on to Rte ~~i will surely cause more. Just noir•'th of JaH;e's is the beginning ofi one of very few passing cones in the area and a semi-blind c<<rve. They pose enough of a trafifiic hazard without throwing anything else into the mi,:. Please read this letter aloud at the meeting tonight. ----.S~i~n c--e~ re l y , ~~ ~, Patricia F'. Sc'~afif ?~S9 !~.Ii l l ow 'Ja l l ey Rd . F'oanok:e a VA ~40i8 u3 4924 Grape Tree Lane Roanoke, Virginia 24018 May 2, 1994 Mr. Sam Lionberger, Jr. Lionberger Construction Company 5903 Starkey Road Roanoke, Virginia 24013 pear Sam: Having lived adjacent to Rour.e 4l9 for over twenty ye.zrs, 1 certainly underatand the concerzz^ of re.<,idents who .l:i.ve near the proposed building sitc of Y'ecii©r.ric Associater.. of Roanoke Valley regaz.'diuk; tl,e screening of the prop~•rty. aly fani:lly sn<1 I expu.zxence~3 the samF~ concerns prior to tY~e c:onstruc*_iozl of lir~ng, l:i 1`tin's l~uilcli.r.~ ozi 419, which was adjacent to our back yard. As Y recall, the widt}~~ o.f the 1Klndscapitlg buffer requ:i.red at that time was 20 or 25 feeC without mention of a fence. Yn or.der to reduce this buf£ez', Mr. Min agreed t'o c:oztstruct: e Wooden ;,t~~ck:ade fence along our property l::ine and those o£ our c+Ujacent tze'tghbors. Wc= found the fence. more preferable to the e~:tza width cf. 1.3ndsc~p~.ng...both for pr.iv~tc; and safety reasons. 'rh1.s prevented children from our nc~it;lzborhood from encroaching on Mr. Mi.z~'s rrvY;wr.ty .:lnd r7lso prevented 1',er;ons wandering into our yard ;ram leis pazking lot. Sincerely, .e/Q.r~le, a'~ ~~ Sandrs S. Rosebro 111TH=~L ~='. C11 ~~ . , ~,,, May 1, 1994 , Mr. Terry Harrington Department of Planning and Zoning PO Box 29800 Roanoke, VA 24018 Dear Mr. Harrington: I would like to share my concerns regarding Mr. Alan Graczyk"s proposal to build a convenience store on the property currently occupied by Jake's Garage. Having served as an officer of the Back Creek Rural Village Civic League, the Highfields Farm Homeowners Association, and the Back Creek Elementary School PTA, I have demonstrated my interest in community issues. I aro concerned about the number of variances required to support this pro,iect. I understand that the Planning Commission would have to grant two exceptions, one for a convenience store in a C-2 zone and one for the use of the existing building rubble as fill. Firstly, the "village center" designated in the county plan actually exists two miles further south on route 221 in the area where the Back Creek School, Back Creek Fire Department, and other businesses are located. To my knowledge, the "Poages Mill Village Center" to which Mr. Graczyk refers was not designated in the plan. Therefore, I do not see that the "country store" proposed fits into the C-2 zone as it is currently established by the county plan. The taxpayers paid a lot for the plan and I feel we should adhere to it. Secondly, using rubble from a former gasoline station could be environmentally hazardous since the rubble could be contaminated and will no doubt be close to Back Creek. I feel it is quite possible that chemicals from the rubble could leach into the creek, especially since the entire property lies within the floodplain. I understand that two set-back variances are required, one from the road and one from the back of the property. I am well-acquainted with this particular stretch of route 221, and have a very good friend who nearly died on the curve near this property a year ago. It is a very dangerous stretch of highway, and I feel that there is inadequate space for the proposed store. There will be vehicles entering the highway and I feel that the parking lot and entrances will not provide a safe situation for customers and other drivers. It seems that a third variance also exists. The side entrance proposed is currently on a very steep grade and looks to me to be very close to the creek. I do not believe that we should be building roads so close to this creek. Flooding is a frequent occurrence in our area and all too often I have seen evidence of taxpayers having to foot the bill for repairs to private property built in floodplains. I believe that the status of route 221 should also be taken into consideration. The curve I mentioned is very close to the proposed store location and the sight distance is poor in both directions. I feel that a dangerous situation would be created by adding turning vehicles to the traffic f~•3 gattarn at this curve. It is one of the few passing zones on route 221 between Bent Mountain and Bridlewood and this only adds to the danger as frustrated motorists attempt to pass here even though the sight distance is inadequate. I believe that VDOT plans to widen 221 into the Back Creek area. If this occurs, what would happen to the property in question? Would this further reduce the setback? Would the property be condemned and have to be purchased at taxpayer expense? Wouldn"t the price to the taxpayers be higher after the proposed improvements have been made? This highway improvement pro,7ect has already cost the taxpayers far more than estimated. I believe we need to conscientiously plan ahead and suggest that a moratorium on building along the stretch to be widened be considered. I always find it suspicious when developers suddenly become interested in property along a proposed highway improvement corridor. ' I understand that part of Mr. Graczyk"s proposal includes 24-hour fluorescent lighting. Light pollution is of great concern to me, as I look at the night sky over Roanoke city which is pink, and the night sky over Bent Mountain which still somehow remains black. I believe that light pollution is something we should all be concerned with and this proposal displays a lack of concern for this issue. Security has never been a problem in our area so I fail to understand why such lighting is necessary during hours when the store will be closed. I appreciate your consideration of my concerns and hope that the you will keep them in mind as you plan for a safe future for Roanoke County residents. Sincerely, Suzan Sanford 7070 Highfields Farm Dr Roanoke, VA 24018 ~l -~ Kathryn P. Garvin 6211 Poage Valley Road Roanoke, VA 24018 April 29, 1994 Ms. Martha Hooker Chairperson Roanoke County Planning Commission P. O. Box 29800 Roanoke, VA 24018 Dear Ms. Hooker: _ -.._ -...__ _ . , i i : ~.1".. : is ~ ....., iJ ;./ 'J i J j, Please read this letter at the May 3rd meeting of the Roanoke County Planning Commission. Regarding the request of Mr. Alan Graczyk for special use permits to construct a "Country Store" on the current site of Jake's Garage, I have the following concerns: 1. This property is situated on a blind curve on Route 221, one of the most heavily traveled highways in southwestern Virginia. VDOT recognizes the hazardous nature of the highway and has plans to widen it. Over 12,000 cars pass this property per day. Petitioner is required to receive special use permits for his project because the property is not large enough to accommodate what he proposes. Further, the staff report projects 2,000 car visits to the store per day. This poses a serious safety threat to an already overburdened road. 2. VDOT has in its six year plan the completion of engineering studies to determine the route of a four-lane 221. If the petitioner is granted these special use permits, and the widened 221 passes through his property, it will cost the taxpayers considerably more to purchase the improved land. Would it not be prudent to place a moratorium on development along 221 until these studies are complete? Such a moratorium could result in considerable taxpayer savings in the future. Sincerely, at ryn P. Garvin 1~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24, 1994 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A CONVENIENCE STORE WITH GASOLINE PUMPS AND TO USE STONE AND BLOCK FOR CRUSHED FILL FOLLOWING THE DEMOLITION OF THE EXISTING BUILDING LOCATED AT 6414 AND 6422 BENT MOUN- TAIN ROAD (TAX MAP NO. 95.02-2-59), WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF ALAN GRACZYR WHEREAS, Alan Graczyk has filed a petition to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 3, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 26, 1994; the second reading and public hearing on this matter was held on May 24, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Compre- hensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 1 K.. '" 2. That the Board hereby grants a Special Use Permit to Alan Graczyk to allow the construction of a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District, subject to the following conditions: 1) Petitioner shall grade and cover the fill material on a weekly basis. 2) Petitioner shall notify the Department of Environmental Quality - Division of Waste Management of his plans to use the material from the auto repair shop for fill prior to demolition of the building. 3) If petitioner decides to landfill this rubble material rather than use it as fill, petitioner shall submit landfill receipts to the Department of Engineering and Inspections for all material hauled off site. 4) Petitioner shall build a convenience store and canopy that is of an architectural style that complies with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. 5) Due to the rural characteristics of this site, petitioner shall be allowed signage that is consistent with the AV District regulations [Section 30-93-13(C)]. zoning~graczyk 2 ~ I 1 ~! 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 - - - - - - - - - - AGENDA ITEM NO. ~ ~' 7 s - - - - - APPE CE REQUEST = = ORDINANCE CITIZENS COMMENTS _ ~ PUBLIC HEARING _ SUBJECT: ~~~;?~-=.:~...~ Gx.~ "~~~~ .-, ~ i <<w~~,~ ~ ;Z ~~ ~~~~~~ - - _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED - __ BELOW: = ^ Each s eaker will be given between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will s decide the time limit based on the number of citizens speakin on an issue, ~ the Board to - and will enforce the rule unless instructed by the majority of - s - do otherwise. - -= - S eaker will be limited to a presentation of their point of view only. the Chairman d b t i t b ^ u . y ne a er e en estions of clarification may Q c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ _ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - _ - - - - - - = - - - __ mllllillllllliillllllttllttltlllllllllllllll I lillillllillllllilllllllllilllllllllllll111111111111111iit1111111lltlllllllillllllll~ ~i~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiieiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiit~ - - - - _ _ -~ - _ _ _ _ __ _ AGENDA ITEM NO. ~ 3 - APPE CE REQUEST - - _ - - _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ SUB CT• JE f~r~~":~c~ Cc~:n~w Sk~~ir~ c~-~ ~~~ c~~ .~~s ~~rr= ~_ ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the majority o~the Board to - _ _ do otherwise. - _ = ^ Speaker will be limited to a presentation of their point of view only. the Chairman be entertained b Questions of clarification ma c . y y ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ - _ - - - ~ _ - _ - - - - - - _ - - - m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~1f~~~~~ W1111~IIIIIillllllllllllllllllllllllllllllllllllllllllllllllilllllllllllllllllllllllllllllllllllllllllllllllllillllllllllllllllll~ AGENDA ITEM NO. ~.3 = APPE CE REQUEST - PUBLIC HEARING ORDINANCE .CITIZENS COMMENTS SUBJECT: no 5 L ~r .S G ~'e~ 'r ~-:Z.- ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESSc FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to = do otherwise. = ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. __ - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ i ~ - ~ ~ ~ - ~ - ~ _ - ~ - ~ - ~ - - - - - - - - mllillllllllllllillllllllllllllllllllillllliilllillllllllllllllllllllllilllillllllllllillllllilllllllllllllllllllllllllllllllllll~ _ - _ - _ AGENDA ITEM NO. APPE CE REQUEST ORDINANCE CITIZENS COMMENTS _ PUBLIC HEARING _ _ SUBJECT: ,..~ - ,~ f~_~,~ C~-,~~ ~~;,,? -_ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to __ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. the Chairman be entertained b Questions of clarification ma . y y __ _ ^ All comments must be directed to the Board. Debate between a recognized __ .speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ ~_ ~Illlllllllllllllllilllllllllllllllllllllllil lllllllllllllllllllllllillllllllllllllllllllllllllllillllllllllllllllllllllllllliilijl ~. - _ _ - i ~ ~ AGENDA ITEM NO. ~'~ _ - _ - APPE CE REQUEST _ - _ - __ - ~ s - ~...~ PUBLIC NG ORDINANCE ,~~~ITIZENS CONIlI~NTS SUBJECT: ~~~~u ~~.-~ ~~ c~.~ C ~~e.. ~' `r~.. ~-.;:,~c~~, - i ~ ~ __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED -_ BELOW: c _ ^ Each s Baker will be iven between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will s - decide the hme limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to -' do otherwise. - c _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andJor comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ - - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ s ~_ ~_ NAME ~ ~ `x,~~~~~ ADDRESS `-11~~~ ~ ~ik,~ L~11e,~ '~.~.. ~. 1. -_~ -_ -~ i PHONE '_1~1 ~h ~ ~~, ~ ~ c -- - ._ ~ m1111111111111111ilNIIIIt11111111111111111111iIIiI11111iiI1Nlllllllitlllllllilllllfl11lllillil~~flltilllliillll1111111~1 F;OANOKE COUNTY PROFESSIONAL FIRE FIGHTERS FACT SHEET May 24, 1994 i ~~ ...et ~~~~ „i,m...~,u...n...~, ,,~i~„~~„~„~~„~„~..~ ~~,~,~„~,~,,,,i.rt.i,n..~i~i~„~t~i~~i~itt~i„ LOCATION OR ~~~~,~i,,,.,i,~i~i~~i,....t.,t.,iii,.u..i~i„„i„i,i~,,,~~i~~~~„~a~i~~i,~„ua„a~,,a,, REGION .~„nii~~~,~„u.i~,~~i„i,o„u,,,,,~,,,.n,.,a. START ,a..~~„~,,,~~~~,~~i~~,m~~.t,..,~,,,,i,,,~ia.,,,, 5 YEAR ,,,,...~,,,~,...~„~~,aa~,,,,,.a,i,f,i~„„ 10 YEAR (MID.) (TOP) ROANOKE COUiJ`PY FIRE FIGHTER $20,213 $25,067 $29,922 AVERAGE SOU`PHERN U.S. FIRE FIGHTER $22,967 $29,025 $31,190 AVERAGE NORZHEAST U. S. FIRE FIGHTER $26,927 $34,935 $35,147 AVERAGE MIDi~:EST U.S. FIRE FIGHTER $26,754 $33,301 $34,154 AVERAGE WES'!'EP,N U.S. FIRE FIGHTER $30,719 $38,926 $39,399 NOTE: FIRE FGI-ITERS IN ROANOKE COUNTY ARE REQUIRED TO BE CERTIFIED AS EMERGENCY I:E~JICAL TECHNICIANS. IN ALMOST ALL OTHER LOCALITIES, EMT CERTIFICA`PION MEANS ADDITIONAL PAY! (INFORMATION 3ASED ON INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS 1993 PAY AND BENEFITS SURVEY) ROANOKE COUNTY PROFESSIONAL FIRE FIGHTERS ASSOCIATION P.O. BOX 19392 ROANOKE, VA 24019 `7n Unity There is Strength" Local 3194 MEMORANDUM To: Department of Human Resources Date: July 29, 1993 From: The Roanoke County Professional Fire Fighters Subject: Salary Survey Appeal The Roanoke County Professional Fire Fighters would like to thank the 1993 Salary Survey Team for their work in obtaining 100 of the salary survey. We recognize and appreciate the effort they put forth under somewhat difficult conditions. It appears that most of the fire and rescue employees will benefit as result of the salary survey. There are some employees, however, that will not benefit from the survey alone. We ask that some provisions be made to adopt the entire concept of the salary survey so all employees will profit. We feel that it is reasonable to address the inequities for the employees that have been here for over five years. We ask for equal consideration for years of service over five years as was given for service under five years. We would like to see a goal of reaching midpoint in five years and reaching top pay in ten years. We suggest that the same methodology be used for employees with five to ten years service as is used for employees with zero to five years of service. The salary ranges for the positions of Firefighter, Paramedic/Firefighter, Lieutenant and Captain appear low. We have recently surveyed a number of Virginia fire departments and have found the proposed salary ranges to substantially lower than the state average. Enclosed you will find the results of the survey conducted by the Roanoke County Professional Firefighters for the positions of Firefighter, Lieutenant and Captain. Since we received very little information regarding Paramedic/Firefighters we are enclosing a copy of the most recent salary survey conducted by JEMS (Journal of Emergency Medical Services) magazine. We support the placing of Paramedic/Firefighter a pay grade above Firefighter. We feel that Firefighters and Paramedic/Firefighters are the backbone of the ~D' Fire and Rescue Department. We also support placing the position of Fire Inspector between the salary ranges of Lieutenant and Captain. We feel this reasonable due to an Inspector's responsibilities and duties. We ask that the salary ranges for the positions of Firefighter, Paramedic/Firefighter, Lieutenant, Fire Inspector and Captain be adjusted upward to be more representative of the state average. We would like to thank the committee for their effort and time in considering our appeal. w Q ~ 00 [~ ~ O ' ~ r-+ M ~ ~O 00 O t~ M O O~ N ~ ~/ M ~--~ et ~ N ~--~ N O ~ M N U1 O~ 00 O V> ~ V1 00 M ~O ~ O 00 N V~ I~ 00 l/~ M ~ l/') 00 M 't7' l. ~ ~ V') ~ M M ~ ~ M M d' ~ ~t Qr O H ~" O O r-+ t~ 00 ~O ~O ~ O N ~--+ ~ O M ~ O O o0 N [ ~ O ~ tt O ~O p., ~ O~ ~ M M ~--+ O O o0 O ~ ~ Q ~ ' ~ M ~ ~ M N ~ M N M M M ~ W Q H a ~ Z O ~ O N ~O O ~ •--~ ~ O O o0 ~ O~ ~ ~ ~ ~ ~t ~ 00 N .-+ 00 M 1~ M.r r--~ O ~ ~ r--~ M ~/') ~ O M 00 ~ ~~ ~ ~ ~ M N ~ M ~t ~O ct ~ 00 01 M M M M N N M N N N N N Q, E"'" t ~ 'C? «3 ""' .~ r..r .~ C O ~ a ~ ° ~ ~ c ~ V ~ ~ ~.. a ~ ° ~J ~ . . x O a Q Q ~°, c o o z ~ x ~ w W ~ Lz, N to M O M O~ O~ t~ ~ O~ 00 N 00 ~O o0 c~ ~ c~ M N t~ Q~ ct ~t M O oo U1 O ~D O ~ N 00 ~ N O O O ~O ~ .~ M ~, a ~ ~ ~ ~ d' ~t ~O M ct M M ~ ~ ~ y,+ 1 O ~ ~"~ ~"~ z ~ ~ '~t t~ N o0 O N ~O O t~ O O O O~ O oo ~ N t~ 00 ~t t~ ~ oo ~ oo N O oo ~\' w ~ ~n o 00 ~ ~o ~ M .~ •-~ ~ o~ ~n ~n N z !~ ~ ~ l~ A M O ~O t~ M ~ 00 N '~ N O ~ N O~ ~~ ~„~ ~fi v7 '~t '~t M M ct M M M M M ~ M M [~ C__, V a Z N o0 O o~0 O N oho ~ N ~ ~ ono O v~n-~ 'J --~ ~ [~ ~ M o0 ~ 00 ~ ~ ~ ~ ~ O ~ M fit' M M N N M N N N N N M M ~\ F"~ ~ ~ `~ ~ c o o ~ ~. ~ o . U ~ o O~ :~ O o, a~ bA ~. c ~ ' ,~ o .~ 'ti o ~ o ,~ ..~ ~ ~ o o ~ ~ z ~ ~ ~~r~IIIIIIIIIIIIIIIIIIIIIIIIIIilillllllllllllllllllillllillllllllllllllllllllllllllllllllillllililillllllllillilillllillllllllllllJ AGENDA ITEM NO. APPE CE REQUEST ' PUBLIC HEARING ORDINANCE CITIZENS COMMENTS = -~ - SUBJECT: L.bo .fl ~z,A I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: = ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority oi~the Board to do otherwise. - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtesy at all times. ^ SQeakers are requested to leave any written statements and/or comments with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - c _ c _ c NAME -, - _ - --- - ADDRESS ~ ~ ,A ,~ ,P.{~ ~ ~V ~ - -- PHONE ~~ ~ ' ~ S~ 3 '' ~,~ `~ mlllllllllllllillllllllllllllllllllillllllllllllllllllllillllllllillllllll 11111111 Iliillll I I Iilllllllllllllllllillllllll 11 lllllll~ ~Ul lllllllllllllll lil l lllllllllllllllllllllllllllilllllllllllllillllllllllllllillllillllilllllillllilllilllllllllllllillllllllllllj __ ~: TM AGENDA ITEM NO. t,,,~~ ,~ ;. j `' APPEARANCE REQUEST _ _ PUBLIC HEARING ORDINANCE ~ CITIZENS CONIlVIENTS c SUBJECT: ~ L1~G o~-~ ~~ tr ~S ~~` ! ~ ~~ ~ __ - i4 ~_c c-- X I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c c _ decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless in t t d b th s ruc e y e majority of the Board to __ do otherwise. = _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman = c . ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. c - ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments - with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ - - - - - -- - ~ - _ _ _ __ - - - - - -' NAME ~ ~ ~~ ~~ ~ ~ frc c.L = ADDRESS ~ U ~ e~Z,v~~G~ '~ ~ - - - ~ ~ _ '- PHONE _ _ - - - - _ - _ _ _ mllllllillllillllllllllllllllllilllllllifllllllilllillllllllllllillllllllitlililillliiifiiiii1NI111111i11ii1Niiiitililiiiiit~ 1U~~11~~11~~1~11111~1111111~~11~~11~11111111111111111111~111111~11~111111~11111111111111111111111111111111111111111111111 illlllllu -~ a,~ 7 ^ ~ ^ ^ ^ ^ ~ ~ ~_ _~~ AGENDA ITEM NO. _ ~,~.-~... ^ ^ . ^ ^ ' APPE CE REQUEST PUBLIC HEARING ORDINANCE '` CITIZENS COMMENTS - SUBJECT: ~~C~_~'~rti L ~~; t~~..~~.~.<~. , ~,,.- _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, e and will enforce the rule unless instructed by the majority ot~the Board to __ do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. c Questions of clarification may be entertained b the Ch i y a rman. c ^ All comments must 6e directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c _= vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP s ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -- _. - .- .. NAME "~~ :~~~. ~~- ,_ ADDRESS ~ ~ ~ ~.~ ...~-z y, ~a~~-~LL.~' ~ '_ -~ c t PHONE -/ C-~-~ 1111111111111111111111111Iillllilllllllllllllllllilillllllllllllllllllllllililllllllllilllllliilllllllllillllltlllllllili111111~ ~u~~ii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~w AGENDA ITEM NO. - - - - - APPE CE REQUEST - - - ~ - - - PUBLIC HEARING ORDINANCE /CITIZENS COMMENTS - - _ SUBJECT: C'i'~r'~~.~ ~-~" ~c:y_=~'~7.5/`'-~~,.',~ /C,~1-;f'~,~=-.~"T%~,~ - ~ - = I would like the Chairman of the Board of Supervisors to recognize me during the __ meeting on the above matter so that I may comment. _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS _ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -- - _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will _ c c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Chairman c y . = e ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. c c ^ Both speakers and the audience will exercise courtesy at all times. = ^ Speakers are requested to leave any written statements and/or comments - with the clerk. _= ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ ~ - r -_ - - ~ ~~ ~_ - - NAME - - - ,-' I ADDRESS /~U'..:Z ~-~,,`, ~yc~.J f~~'~l~Gt~ - - _ = PHONE ~~~~ ,SO~~ _ - - - - - - _ - - - m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ - O~ ROANp~~ ~ ~ ~ z ~ ~ a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Ms. Janet Scheid 1453 Wolf Creek Drive Vinton, VA 24179 Dear Ms. Scheid: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At their regular meeting on Tuesday, May 24, 1994, t:ac -tzoanoke County Board of Supervisors unanimously approved the request of the Blue Ridge Adoptior. Group (BRAG) fora raffle permit. The raffle will ba conducted on July 23, 1994, with the rain date being July 30, 1994. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATIONPLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 3l OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~~~ ~. ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ®Re~yaea P~ C~oixz~#~ ~# ~.o~xz~o~~e l~ O~ POANp~~ ~ p z c~ z J a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 25800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 1 t BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Charles S. Robb Senate of the United States Room 493, Russell Building Washington, D. C. 20510 Dear Senator Robb: Attached is a copy of Resolution No. 52494-5.d requesting that you co-sponsor S. 993 in the Senate of the United States to demonstrate your concern about unfunded mandates. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 24, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ~!'ca.,~-~fi ~1 Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Mr. Jim Campbell, Executive Director, Virginia Association of Counties Paul M. Mahoney, County Attorney (~~~x~#~ of ~~~xxt~~.e ®Hecyded Paper 0~ ROANp,I.~ ~ ~ ~ z ~ u a? 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~~tx~#~ of ~.~~xx~.o~C~.C.e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT B08 L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Branan G. Thompson Colonial Avenue Baptist Church 4165 Colonial Avenue, SW Roanoke, VA 24018 Dear Reverend Thompson: On behalf of the Board of Supervisors, I would like to thank you for offering fhe invocation at our meeting on Tuesday, May 24, 1994. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us, Sincer ly, Lee B. Eddy, Chairman Roanoke County Board of Supervisors ® Recycled Paper ~ N ANp~.~ L ~ •- ~ z o o~ , a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Mr. Wayne Gauldin 6032 Newport Road Catawba, VA 24070 Dear Mr. Gauldin: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three-year term representing the Catawba Magisterial District. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest~Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, .Lee B. Eddy, Chairma Roanoke County Boar of LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation C~.o~~xx~#~ ~~ ~.~~tx~.o~~P Supervisors ®RecyClsd Paper 0~ ROANp,~~ ~. Z A 7 ~ ~ ` a l 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Mr. Michael L. Walthall 5118 Wipledale Avenue Roanoke, VA 24019 Dear Mr. Walthall: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three-year term representing the Catawba Magisterial District. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc rely, ~- Lee B. Eddy, Chairma Roanoke County Boar of Supervisors LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation (~o~~xxt#~ .~~ ~ o~~xxto~~e ® Pte, o~ AoaNO,~~ • ~'~ z ~ ~ _ ~ ' a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 C~.o~ixx~#~ ~~ ~.o~~xz~.o~~.e Mr. Richard H. Cox 5714 Capito Street, Roanoke, VA 24019 Dear Mr. Cox: N.W. (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three-year term representing the Hollins Magisterial District. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, _ Lee B. Eddy, Chai n - Roanoke County Board of LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Supervisors ® Recycled Paper 0~ rrOANp~~ A 2 ,n u ` a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~o~ixz~#g a~ ~~~x~.o~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Mr. Paul D. Bailey 4474 Kirkwood Drive, S.W. Roanoke, VA 24018 Dear Mr. .~~z~T P~1 K ~ , BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three-year term representing the Windsor Hills Magisterial District. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc rely, Lee B. Eddy, Chairm Roanoke County Board of LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation Supervisors ® ReCr~•d P~ ~ R aNO~,~ ,. p ~ ~ z °v a ~ 8 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772.2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Mr. Tim Hoelzle 2017 June Drive, N.W. Roanoke, VA 24019 Dear Mr. Hoelzle: (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to appoint you as a member of the Parks & Recreation Advisory Commission to complete the unexpired three-year term of Rita Watson representing the Hollins Magisterial District. Ms. Watson's term will expire June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, // Lee B. Eddy, Chairm n Roanoke County Board of LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation (~~ix~#g ~~ ~.v~~tz~o~te BOARD OF SUPERVISORS LEE B. EDDY. CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Supervisors ®Recya,d Paper o~ aoaNO,~~ ~, z p ~ ~ J ' a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Ms. Rita Watson 6628 Wendover Drive Roanoke, VA 24019 Dear Ms. Watson: (703) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Parks & Recreation Advisory Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sinc ely, Lee B. Eddy, Chairma Roanoke County Board of LBE/bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation C~~ix~#~ ~~ ~.o~~rxr.o~~.e BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL OLSTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DSSTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Supervisors ® ReCyded Paper Q 4 ~,~ ... Z '~, _ v _~r ;~ _ .~~ .~--. . O -~y. . ~ ._ ,_ ~~~. -~.~ _ 4~..r_ z 0 .~_ Qcnww ..~ Qx~H H w v . ~ ~, z- ~ O _. ~ ~ . ~ '"a _. ~ ._ ~ U ul -_w- Z ~.~ ~ w w_.~ . tV O ~~~~~". 0z~~=O v. w ~ v~.. cn ~ z o_ Q ~ ~_ ~. o~ao-Q ~_~Qx~ N z- - ~ z ~~NwO. "~~~~. ." ~`"w, w~-~ p ur- ~.~.~" . o .~ ~: H a z Q j O ,~ '. .L _ W .- = ~¢ 4~w~ ~~ ...S . ._ .~¢ 0 H 0 v ,. _ _,~ ~ti _ . .... _ _ ~.~... _ _~~.~. _ .,.~ µ a-a . ~ ..: ~ _ _ ~ _ ~ __ ~- .,. _ ~.~- ,~r, y O~ ROAN ,).~ >, • ~ p z ~ ~ a2 ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 C~o~ixz~#~ ~~ ~.~~tx~.~~.e Mr. J. A. Echols Resident Engineer Virginia Department P. O. Box 3071 of Transportation Salem, Virginia 24153 Dear Jeff: I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Transportation Safety Commission to complete the unexpired four-year term of Fred Altizer. This term will expire June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Lee B. Eddy, Chairma Roanoke County Board of LBE/bj h Enclosures cc: Carol Broadhurst, Secretary, RCTSC Supervisors ® Recycled Paper ~ pOANp~~ ti A z D a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~.o~~txtt~ ~f ~ ~~xz~.~C~e P,O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 26, 1994 Capt. Charles R. Compton, Jr. Department of State Police P. O. BoX 978 Salem, VA 24153 Dear Captain Compton: (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, May 24, 1994, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Transportation Safety Commission for afour-year term beginning June 30, 1994, and ending June 30, 1998. State law provides that any person. elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very ruly yours, Lee B. Eddy, Chairma Roanoke County Board of LBE/bj h Enclosures cc: Garold Broadhurst, Secretary, RCTSC BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL. DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL -FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Supervisors ®Rel~a.o Paper Brenda: Fuzzy's Board of Zoning Appeals Appointment: Brig. Gen. Rodney W. McNeil, Ret. 5540 Arthur Street S. W. Roanoke, VA 24018 Phone: 774-7214 Mary Allen 5/20/94 I put in 6/14 folder for confirmation information ED KOHINKE /~ i~'~~ / 6913 Bradshaw Road ~ ~, Salem, Virginia 24153 (703) 384-8013 (FAX OR VOICE) May 11, 1994 To: Members, Board of Supervisors Subject: Highway and Transportation Safety Commission When I learned that Sgt. Jessup of the State Police is ineligible for another term, I asked one of the several state troopers who live in my district if he would be my nominee. I thought it would be appropriate to replace a trooper with a trooper, and, as always, I stove to get citizens in my district involved In County government (an item in my campaign platform). He sounded enthusiastic, but said that he would have to check with his supervisor at State Police Headquarters (which, by the way, is located in my district). Tuesday morning (May 10th) he called to say that he would have to decline: apparently, his boss convinced him that he wouldn't have time for such an appointment... At first, I thought it was simply a polite way to say "thanks, but no thanks", so I let it go. However, later that day at our Board meeting, I learned that the Highway and Transportation Safety Commission Itself had recommended two people to that body, one of whom is Capt. Compton, the Commander at the local State Police Headquarters. Now, I have absolutely nothing against Capt. Compton, nor would I have objected to him serving on this commission had I known of his interest in the first place. However, some things about this matter bother me: 1. My potential nominee was unlanowingly placed in an embarrassing sitnation with his superiors at State Police Headquarters; had I known ahead of time that his boss' boss had ah~eady been tapped, I would not have asked him. 2. Instead of telling him the whole story (that Capt. Compton was going to be nominated), his boss gave him the line that it would take up too much of his time, which really stretches it for a commission that only meets once or twice a year and is virtually defunct: 3. Our pay is low, the recognition is almost always negative, and the prerogatives are few... One small prerogative is the privilege of nominating citizens to the County's various boards, committees, and commissions. In this sitaation it looks like the commission stole our prerogative by coming up with its own nominees. I will support Capt. Compton's nomination, but in the future I would like the supervisors to have first chance to nominate people to any body. If we pass on this chance, then we should ask for outside recommendations. EGI{/bjh cc: Elmer Hodge Mary Allen ASSOCIOTF~ 12 May 1994 Board of .Supervisors Roanoke County 5204 Bernard Drive Roanoke, Virginia, 24018 RE: Virginia Western Community College Board Gentlemen: I would like to.thank you for considering me for appointment to the above referenced board. I have enclosed herewith a brief personal data sheet. I hope my strong interest and commitment to education is apparent from the items listed on the personal data sheet. In addition to serving on the various committees for these programs I serve in the capacity of lecturer, tutor and/or advisor to these and other groups. I have just recently completed a review and tutorial session with a VWCC student enrolled in the Architectural Design and Technology Program. It is through these types of experiences I try to make the connection .between the college learning experience and the every day work environment. If appointed to this board I would bring the perspective of a person who has~and will continue to be involved with both sides of the education equation. I operate businesses which employ the graduates of this institution. I also work with the various educators from the elementary school level through the college level. My training and experience as an architect has helped me develop skills which would be valuable on a board such as this. These skills include: A. The ability to communicate well with others, not just .through voicing my opinion, but, listening and understanding other opinions. B. The ability to set a goal and have the desire and drive to see it accomplished. Education is just one piece of the puzzle of life, however, I feel it is a very critical piece. It is through education one is able to become a vital and productive part of society. It is important to have a variety of view points on boards such as this. I believe I have a solid cross sectional background and the necessary skills to make a significant contribution to the VWCC Board. ~ _ _ If you have any questions or comments concerning the information contained herein or you desire more detailed information, please do not hesitate to call upon me. Very truly yours, R~c~ard L . Jori~s , Jr . R~T~R/b j Copy 'I'o Mr . El.iaer Hodge F- : . ~ ~ ~'R Sa YY. i _. _ _ 1 '~~4 k Y ~ ' i / ~ 4 ~ ~c4~s= ~ v ` ,+ k ~ < < ,~ ~t ~ y _ , ~.f - _ ~ _ ! `~.~' 2F ~.~ tfr t.. : ,~ h f ~~~ 1 , •Zf l - PERSONAL DATA RICHARD L. "JYKE° JONES, JR. 3324 Timberview Road Roanoke, Virginia, 24019 Born - 27 November 1956, Roanoke, Virginia Married - Paula R. Jones Daughter - Sarah A. Jones BUSINESSES: - Jones & Jones Associates, Architects PC - Chairman of the Board of Directors - Corporate Secretary-Treasurer - Jones Investment Ventures - Managing Partner EDUCATION: - William Fleming High School - Roanoke, Virginia - Honor Graduate 1975 - Virginia Polytechnic Institute & State University - Bachelor of Architecture 1980 - Boy Scouts of America - Eagle Scout 1969 - Gold, Silver and Bronze Palms 1970 PROFESSIONAL: - Licensed to practice Architecture (state) - Commonwealth of Virginia - License Number 5957 - Licensed to practice Architecture (national) - National Council of Architectural Registration Boards - Certificate Number 34074 - American Institute of Architects - Blue Ridge Chapter - Virginia Section - National Institute BUSINESSES AND SERVICE ORGANIZATIONS - Architectural \ Engineering Design Advisory Council - Roanoke City Public Schools - 1987 - Present - Boy Scouts of America - Merit Badge Advisor - Business & Technical Education Council - Roanoke City Public Schools - Magnet Program - Advisory Committee - 1986 - Present - Gateway Program for Gifted Students - Franklin County Schools - Mentor Program - Fifth District Planning Commission - Citizens Advisory Board - Franklin County Chamber of Commerce - Business Affiliation - Various Committees - Odyssey of the Mind - Franklin County Schools - Roanoke County Schools - Roanoke County Board of Zoning Appeals - 1993 - Present - Roanoke Valley Chamber of Commerce - Business Affiliation - 1993 - Young Businessman Nominee - Salem - Roanoke County Chamber of Commerce - Business Affiliation - Transportation Committee - Virginia Building and Code Official Association - Region II Member - Virginia State Games - Venue Worker ED KOHINKE 6913 Bradshaw Road Salem, Virginia 24153 (703) 384-8013 (FAX OR VOICE) May 11, 1994 Mr. Richard L. Jones, Jr. 3324 Timberview Road Roanoke, VA 24019 Dear Jyke: There is competition for the appointment to the Virginia Western Community College Board. Bob Johnson nominated another person, and there will be a "run-off" between you and this nominee at our May 24th meeting (not in public). I have been asked to submit your resume to the other supervisors, along with a brief summary as to why you should be our nominee. If you are still interested in this appointment, I would suggest that you fax or deliver these items yourself to the other supervisors directly. I would also go one step further: since we are going to decide this matter in Executive Session, I would like you to come in and speak on your own behalf. In my mind, the focus should be on what you can offer VWCC as a member of its Board. At this point, I have one other supervisor solidly for you, one seems tentatively for you, one is an unknown, and one, obviously, is for his nominee. So, that's two votes for you going in, and a little effort on your part could win the day. Let me know if I can help in any way, and thanks! Sincerely, c.~t/~- Edward G. Kohinke, Sr., Vice-Chairman Roanoke County Board of Supervisors Catawba Magisterial District EGK/bjh cc: The Honorable Lee B. Eddy, FYI Elmer Hodge Paul Mahoney Mary Allen Fifth Plannin District Commission g 313 Luck Avenue, SW P.O. Box 2569 Roanoke, Virginia 24010 {'703 343-4417 ~(Ph.) (703) 343-4416 (Fax) May 4, 1994 Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P.Q. Box 29800 Roanoke, Virginia 24018 Dear Ms. Allen: According to our record of appointments, the term of Mr. Steve Garrett, non-elected representative of Roanoke County on the Fiffh Planning District Commission, expires June 30, 1994. The Commission Bylaws state that all appointments are for three-year terms. Mr. Garrett is, of course, eligible for reappointment. Please notify the Commission of the County's official action in filling this upcoming vacancy on the Commission. Thank you. Yours truly, ICJ ~. ~'. S~-.~~~...,.~ Wayne G. Strickland Secretary to the Commission WGS:jIp cc: Mrs. Wendy C. Wingo, 5PDC Chair Mr. Steve Garrett Alleghany County • Botetourt County • Clifton Forge • Covington • Craig County Roanoke City • Roanoke County • City of Sa]em • Town of Vinton ED KOHINKE /~ ~i~~'~ / `~ 6913 Bradshaw Road Salem, Virginia 24153 (703) 384-8013 May 16, 1994 (FAX OR VOICE) To: Members, Boazd of Supervisors Elmer Hodge Subject: Historical District Designation for the Catawba Valley As the movement for historical designation moves forward in the Catawba Valley, the calls from concerned landowners are starting to come in. Their number one complaint: they are being told all of the pros and none of the cons, and don't know where to turn for this information. The Catawba Valley comprises roughly 40% of my district in land azea (about 46 squaze miles), which roughly equates to 22% of Roanoke County. In terms of population, the Catawba Valley is less then one percent of the entire County, so it easily follows that in this relatively large community there is a lot of undeveloped land. My number one concern with an historical area designation is the possibility of unduly restricting landowners as to what they can do with their property. This includes the ability to sell their land: restrictions on how the land can be used would severely limit the field of potential buyers. There are also serious questions about tax assessments. And, looking at the very long term (say well into the next century), this area may well be the Count}~s last pool of developable land. Additionally, while I can see the value of designating specific houses or even entire sites, I can't accept designating an entire valley which comprises so much of the County. Finally, many people (myself included) are asking the question: what salient historical factors make the Catawba Valley any more eligible for historical designation then any other community or azea in a County which is so rich in historical value? The truth is that those who seek this designation -- most of whom are relatively new to the Catawba Valley and don't own more than a small number of acres associated with their homes -- aren't as interested in preserving history as they are in keeping out interstates, prisons, and VDOT training centers, to mention only a few. In other words, they have theirs... I ask for two things: that staff bring forward a report on this movement at our next meeting; and, that staff prepaze a summary of all the pros and cons for possible distribution to the residents of Catawba. We may even want to consider some sort of an information meeting or workshop sponsored by County staff to make sure that this information is disseminated. One last item: there seems to be a lot of confusion as to how this process works, especially on how landowners are to give their consent. This needs to be cleazed up, too. EGIVbjh cc: Members, Planning Commission Terry Harrington Paul Mahoney County of Roanoke Department of Planning and Zoning Memorandum TO: Members, Board of Supervisors Elmer Hodge FROM: Jon Hartley DATE: May 20, 1994 RE: Historic District Designation of Catawba Valley In response to Mr. Kohinke's memorandum of May 16, 1994, there appear to be a number of issues which should be clarified about the movement to have the Catawba Valley designated as a historic district. Below is a brief description of the various levels of historic district designation. The staff has also placed a copy of Senate Document No. 23, The Financial Impact of Historic Designation prepared in 1992 in your offices. This document was prepared pursuant to Senate Joint Resolution 162 and provides a more detailed description of the Virginia Landmarks Register and the National Register of Historic Places, as well as the impacts such registers have on property rights and values. There are essentially three historic designations which can apply to an area such as Catawba Valley. Two of these designations, the Virginia Landmarks Register and the National Register of Historic Places, are essentially the same in function and process. These registers were established by State and Federal legislation to serve as a listing of historically or architecturally significant properties worthy of preservation. Their function is educational with an emphasis on encouraging property owners and others responsible for land use decisions affecting the property to recognize the value of the resource. Placement of a property on either register imposes absolutely no restrictions on the owner of that ro ert unless the owner is a state or federal agency. The owner may continue to use the property to the fullest extent allowed by local laws, and may alter, destroy, or sell the property, without any notice to, or permission from, the state or federal government. The process by which a property is listed on the Virginia and National Registers is relatively lengthy and involved. In brief form, a Preliminary Information Form is prepared, usually by a trained architectural historian, describing the historic property, or, in the case of a district, the individual properties and historical setting. This is reviewed by staff of the Virginia Department of Historic Resources, and if considered potentially eligible for the Virginia Register based on established criteria, is forwarded on to the Board of Historic Resources. If the Board concurs with the property's eligibility a detailed nomination for the Virginia Landmarks Register can be prepared and submitted. Prior to submitting a nomination, the owner, or, in the case of a district, a maiority of the owners, must concur with the nomination. All owners are notified of the nomination and a public hearing is held before action is taken by the Board on a nomination. If approved, the State forwards the nomination on to the National Park Service for listing on the National Register of Historic Places, which follows a similar consent, notice and hearing process followed for the Virginia Landmarks Register. Listing on the Virginia Register is a prerequisite to listing on the National Register. The entire process usually takes two or more years to complete. The primary benefit to owning property listed or eligible for listing on one or both registers is that any State or federally funded or sanctioned project or activity must consider the impact of those actions on the historic property. If the property could be negatively impacted, a "reasonable opportunity" for comment and negotiation must be provided to mitigating those impacts. If agreement cannot be reached, authority for deciding whether the project moves forward rests with the project sponsor. Typical projects which may be affected would include highway construction, water impoundments, community development grants, and other federal and state funded public buildings and facilities. Beyond these protections, and the overall awareness and recognition of a properties historic value, there are also some federal investment tax credits available for preserving and restoring commercial properties. The third historic designation which could be applied to an area such as Catawba Valley is a local historic district. These districts are established by the Board of Supervisors and can be independent of listing on one or both registers, as a part of the zoning ordinance. In addition to traditional land use controls typical of zoning, historic districts usually establish design guidelines which must be met and approved by an architectural review board when changes are made to the exterior of a building or new construction is proposed on property in the district. Unlike the Virginia and National Registers discussed above, which are oriented towards public educational and awareness, the local historic zoning district can affect a property owners' right to build, modify or demolish an historic structure. However, such zoning provisions must be adopted by the Board of Supervisors following the same notice and hearing requirements followed for other amendments to the zoning ordinance, whether they're text or map amendments. In addition, there are specific limitations in the Code of Virginia intended to protect the right of property owners in historic districts. No such historic zoning district in Catawba is being considered in the foreseeable future, and would, in staff's opinion, not be considered without substantial public support. It should be noted that the Catawba Valley Rural Historic District has already been determined by the Virginia Board of Historic Resources to be eligible for listing on the Virginia Landmarks Register (see attached map). The historic resources in Catawba Valley were inventoried in 1990 by the Roanoke Regional Preservation Office. This resulted in a Preliminary Information Form being prepared, considered and approved by the Board in March, 1991. Pursuing nomination to the Virginia Landmarks Register would provide more detailed documentation of the individual sites and history of the valley and would increase awareness of the resource as a whole. However, by its eligibility for nomination, the Catawba Valley Rural Historic District must be considered prior to undertaking any action with federal or state funds. Catawba Rural Historic District Roanoke Co., Va. Scale: 1" = approx. 2.2 miles '~ 9 ~' aerrtn~u(V NA fIUNAL) /. ~ a2 5~~' , ~ v G.,O~ Q. fy ~e~VU ) ~ ~ ~' ~ ~ \ tea ~ OR~EST~" ~ ~~ '~ dd ,~ ~~~ ` S ~ .•, Q J ~.Y~ , w. w ~ ,\ 911 '•~~, ,n ~ 0~, ` . /„ t y~ __ / _J~ i \ ~~ ~ G ~o c~ ,. ~ - '~~ ) * Sri _ - » .+~ PO ~ ~' a •~ P~d91 ti 1 < 0 ' j1• _ ~ J / ~„ - 3 7o m~ ,, ~I~dstona / ~ ~ .• r O O ~\ c: Ldp v.a ~,o\s .. WILDLJFE MA!'MfiFAi ~ ^\• ~ 81 ••\• f ~ K ,..,w m ~~~,. ~,.~ stain `- --` "" ~ ,~ """ ~ ~ "~; , - o,. P o< of e, ~\ p11o \~.~. ` - - - ~ ~~ J1, i '~ . ~ ~.~~ , ~~( c.. .1' \~t/ ~~I 5 ~ ~~~'',~~ ~ ,~ .-~_.- 119 ~ SB1 - { \~ ~.8~v1 ~" ~ /moo ~ S 1 '~'~ ~ t' ,\ 22 - ttnrrw 0 -. \ ~`',`~ 311 -,.LTI . F ~~ ~ g ~ ,~ ~I ~t~ ~ ~ ~ ~ , ~, • ~,~ ' ~ ~ _ri~l x, . ~ ~ .eo > ~_ i, ~i ~ f _ 1~ / 119. ' i :~C. \(~~ A ~ V - f ~ ,~ 6 ~. ~ -O' ~/ t`'~~il ~ 1 ~.::'` it ~~~' ~ . ~ .y P ~~ 2071 - CV - 1 -\~`-~ % ~~ ~ ~ "" L- ~ ,~ 1 '~\ _ \~ _ >. `a 11J lr._" i ~J• - it _.'. i ~ K. I~~V~ ~,, y4S 81 ~,r . ~ 7 _ ,,~ \\ _ vr-~_` c~ .,a ~ C tar.. ~~-- - ^l ~ ~~ - ~s, Z ~ ;<. .~~ ~ __ _ ~ -~ FAB MEMO TO: Bob Johnson, Ed Kohinke, Harry Nickens FROM: Mary Allen DATE: May 23, 1994 SUBJECT: Agenda Items Attached are the following: (1) Item V-1 (Hunting Hills Countrv Club Claim): Attached is the information from the attorney regarding the claim. (2) Item D 1 (Resolution requesting Joint Meeting with Roanoke Cit Supervisor Eddy rquested several changes to this resolution. They are attached. If any of you have any problems with the changes, please let me know. If not, I will change the original reso and have new copies available tomorrow. Mary Allen 5/213/94 CC: Lee Eddy Fuzzy Minnix O~ p,OANp~.~ 6 ti ' A Z ~ z ou .a, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 May 19, 1994 Rev. Branan G. Thompson Colonial Avenue Baptist Church 4165 Colonial Avenue, SW Roanoke, VA 24018 Dear Reverend Thompson: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 This letter will confirm our telephone conversation of today. Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors Board Meeting on Tuesday, May 24, 1994, at 3:00 p.m. As we discussed, the Roanoke County Administration Center has moved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off~Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on May 24th. If you have any questions or concerns, please call me at 772-2005. Sincerely, r Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ~.o~txt#~ ~f ~~~z~~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 ®Recyded Paper ~ µ0Aly0~ F >. 2 G1 2 a` OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM. VIRGINIA 24153 May 16, 1994 TO: Mrs. Brenda Holton FROM: Ruth Wade Enclosed is an item for the May 24 meeting of the board of supervisors. If necessary, Dr. Steve King will appear. s, h c: Mrs. Diane Hyatt Mrs. Penny Hodge PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 24, 1994, at the Roanoke County Administration Center,. 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSIIANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. aul M. ahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 15, 1994 May 22, 1994 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 r t,, 5 -~~~ ATTENTION : MS . MARY ALLEN ~-`-~+-~-~~` s PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 24, 1994, at the Roanoke County Administration Center,. 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. aul M. ahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 15, 1994 May 22, 1994 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ~ e ~ ---.. ~. 1 ATTENTION : MS . MARY ALLEN 5 ~ ~ ~ ._ _ ~ ~-- s LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 24, 1994, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Planning Commission to receive public comments and suggestions on amending the official zoning maps of Roanoke County by modifying the zoning classification of scattered parcels within Roanoke County. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1994 ~, Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 10, 1994 Tuesday, May 17, 1994 Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (703) 772-2068 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOR 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 24, 1994, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Alan Graczyk for a Special Use Permit to construct a convenience store with gasoline pumps and to use stone and block for crushed fill following the demolition of the existing building, located at 6414 and 6422 Bent Mountain Road, Windsor Hills and Cave Spring Magisterial Districts. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1994 ~~CZ i ~ ~~~J Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 10, 1994 Tuesday, May 17, 1994 Direct the bill for publication to: Melanie Graczyk c/o Boone & Co. 3906 Electric Road Roanoke, VA 24018 (703) 989-0863 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 24, 1994, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Pediatric Associates to rezone approximately 1.6 acres from C-1C to C-1C to remove the proffer pertaining to the buffer zone, located at the terminus of Postal Drive, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1994 ~ ~~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, May 10, 1994 Tuesday, May 17, 1994 Direct the bill for publication to: Pediatric Associates 1119 S. Jefferson Street Roanoke, VA 24014 (703) 345-6797 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOIL 29800, ROANORE, VA 24018 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 24, 1994, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINACE AMENDING SECTION 21-4, ENHANCED EMERGECNY TELEPHONE TAX OF THE ROANOKE COUNTY CODE, BY INCREASING SAID TAX FROM $0.46 PER MONTH TO $1.06 PER MONTH All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. ~~ Paul M. Mahoney County Attorney Roanoke County, Virgini Publish on the following dates: May 3, 1994 May 10, 1994 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN ED KOHINKE 6913 Bradshaw Road Salem, Virginia 24153 ~/~ ~~-- (703) 384-8013 ~~/. ,~,.?~~~ / .Y~~ (FAX OR VOICE) May il, 1994 To: Bob Johnson Subject: Parks & Recreation Advisory Commission I have nothing personal against Mr. Hoelzle as a potential member of the Parks & Recreation Advisory Commission. I have known him for a few years, and hold him in the same high regard as do you. However, I feel somewhat uneasy about appointing a citizen of one district to represent the citizens of another district, especially on a body as visible and proactive as Parks & Recreation. And, I can only assume that the appointee might feel uneasy in that situation. Additionally, in looking at the appointments that you and I have made to Parks & Recreation Advisory Commission, it appears that we are both top heavy in representation from the North Roanoke Recreation Club. Does this signal an overemphasis on sports, to the exclusion of the other aspects of the Department? Also, are we favoring one recreation club over others in North County? Just some thoughts and observations. If you still want him to represent your district, I'll support the nomination. EGK/bjh cc: Board Reading File Elmer Hodge Mary Allen 6129 Homewood Circle Roanoke, VA 24018 April 28, 1994 Mr. John D. Willey Department of Property Management P.O. Box 29800 Roanoke, VA 24018-0798 Dear John: Per our conversation earlier this week, I would like to submit a bid to purchase the reservoir lot immediately adjacent to the property of my personal residence. The lot's tax map number is 86.01-2-15. It is .06 acres and currently has a reservoir on it which was used to store the community water supply. However, it is no longer used for this purpose and I would like to have the structure removed. As we discussed, I am willing to have the lot surveyed and incorporated into my current personal property. I would like to submit a bid of $100 for the property plus the cost of the reservoir removal, survey and all associated recording costs. You can contact me at 772-0500 during the day or at 774-1375 during the evening. Si y, ~v nan V. Wilson ~If~.`i'-17-`1~ TUE I~i 41 ~~i4'r i'n1~'i~I CSR i~I~1Tv?~I ~Ai~: I'I~~. 1'~13~u~nrr' DG~GIffq WHEREAS, TOWI4 OF vmTOH "VIItCrI~A RESCUE SQUAD WEEK" Msy 22 - 2g, 1~d OFFICE OF THE MAYOR the members of Virginia's rescue squads devote their lives to saving the lives oi' ethers; and the pe~x~ple of Vinton benefit daily from the knawladga and sia11 of these trained individuals; and advaneas in emergency mediesl care increase the number of lives saved every year; and WHEREAS, the valunteer.Rnd pmfessianal argatairatians of praviders of emergency medical services prottmt., rasuarch to ixttprova and adapt thou skills +a$ new au+thods of ezrasrgancy trs~atmcnt arc deveivpeci; and WHEREAS, the members of Virginia's rescue squads encaurage national standardizxtian al' training and tasting ~ft~ rescue personnel and rcciprctcxl rr~c:ugtiitiVn vl' irt•ining and ct~dentials by the Stxces; and WHEREAS, the designatinn of Virginia Rescue Squad Week will serve to educate the people of Viatatt, Virginia Bt~Olli injury prevention and what to do when confronted with a medical emergency; and WHEREAS, it is appropriate to recognize the value and the aceompliehments of our }acs! rescue squads by designating Virginia Kescue Squad Week. NOVi', THEREFORE, c!o 3, Charles fit. Hill, ss tnayar of the Tawn r,f Vinton, to racc~gn:iron, of this event do proelxtin the wok of May 22 - 29, 1994, as "Virginia Rt~cue Squad Week" and cncaurage the comrnurtity to observe this week with appropriate programs, ceremonies, and activities. Charles R. Nill, Mayor 5/20/94 9:30 a.m. LBE, EGK, BLJ, FM, HCN, and EGK Mildred Mitchell, 366-8070, called and said that a contingent of citizens are coming to Board Meeting at 7 p.m. session to voice their disapprove of the houses being built on stilts in Palm Valley. She was leaving for work but would be home after 3 p.m. if anyone wants to get in touch with her. Brenda cc: MHA xCN t (9 ~ , M ~ e APp° inter and pl ~~ O leg 5~Z G~ °~~nitY ~°l Brllinga° ~oPY °£ ~ ~ ~ Mrs. is y~,~ ~ lrya wester is ~°~inee ~Atta°bed ~ b ell. wltrd~ad C~anw ores°r b S Rl°~a~ t~°~Qlras YesU~e ranwell ~' ECS ~c: ~laY-20-9~1 FRI 903 HCMF CORP, E?{ECIiTIVE HAx N0. 17037~~10831 P. 02 JAMES RICHARD CRANWELL 3644 Larson Oaks Drive Roanoke, Virginia 24018 17Q31 772-2357 {Residence) {7033 774-4263 lOfficei aUALIF(CATIONS pROF1LE Highly skilled and experienced in all aspects of corporate level r-rar,agement including operations, planning, organizing, coordinating and directing, budgeting, public relations, and developing and implementing policies and procedures. Experienced in development of long term care projects and diversification in meeting the needs of the long term care industry. Experienced in real estate development and construction. CAREER H15TORY President and Chief Executive Ufficer, HCMF Corp., Roanoke, Viryi„i$. Nursing Provide operational and financial management control of HCMF Corp., Homo, Real Estate and Housing Management, and Construction and Development divisions. Monitor corporate entities on financial targets and operating and capital equipment budgets. Direct and coordinate corporation's long range goals. Ectabfieh and maintain of#ective relationshii,s with State aflencies. Career progressic,,,: Nursing Hone Administrator (180 bcd facility); Regional resent. Administrator; Vice President of Operations; Chief Executive Officer - 1990 to p EDUCATION g,S, 1979, Virginia Polytechnic Institute and State University, Blacksburg, VA. Commonwealth of Virginia Nursing Home Administrators License, t 979. Commonwealth of Virginia Real Estate Board, Salesperson Ucense, 1986. ACCOMPLISHMENTS Member, Board of Directors, HCMF Corp. Mcmbcr, Induotrial Development Authority of RaennkA County Member, Horne Builders Association of the Roanoke Valley Member, Virginia Healll~ Care Association Member, Board of Directors, VHCA Shared Services Corp. President, Liflan, Inc. President, Larson Oaks Homeowners Association President, Plantation Oaks Homeowners Association Licensed Nurcinq Hcme Administrator, Commonwealth of Virginia Licensed Real Estate agent, Commonwealth of Virginia K- ~ RESOLUTION REQUESTING SENATOR CHARLES ROBE TO CO-SPONSOR S. 993 IN THE SENATE OF THE UNITED STATES WHEREAS, S. 993 has been introduced in the Senate of the United States by the Honorable Dirk Kempthorne of Idaho; and WHEREAS, Senator Kempthorne's S. 993 will require the federal government to pay for the mandates that they impose on state and local governments and establish a fiscal note process so that when Congress votes on various measures affecting state and local governments, the members of Congress are aware of the fiscal impact; and WHEREAS, S. 993 is the most significant and far-reaching unfunded mandates legislation ever introduced in the Congress of the United States; and WHEREAS, as of May 1, 1994, Senator Kempthorne's bill had received 54 out of 100 Senate co- sponsors; and WHEREAS, Senator John Warner of Virginia has already displayed his commitment to this issue by signing on to S. 993; and WHEREAS, although Senator Charles Robb has communicated his concern about unfunded mandates and has indicated that he "fully endorses the concept of identifying and restricting unfunded federal mandates," to date he has declined to co-sponsor S. 993; and WHEREAS, a recent NACo survey estimated that a minimum of 12 percent of local budgets support unfunded federal mandates; and WHEREAS, unfunded federal mandates regularly force local tax increases and/or service cutbacks, restrict the rights of state and local voters and officials to determine their own priorities, and allow the Congress to avoid direct responsibility for increasing taxes; and WHEREAS, the Constitution of the United States guarantees a federal, state and local partnership and unfunded federal mandates undermine the responsibility of the state and local level; and ~J~IHEREAS, S. 993 is endorsed by the National Association of Counties, the United States Congress of Mayors, the National League of Cities, the National School Boards Association, the National Governors Association, the Council of State Governments, and the National Conference of State Legislatures; and WHEREAS, reduction and elimination of unfunded mandates is the number one priority of the Virginia Association of Counties; and NOW, TI-~REFORE, BE IT RESOLVED, that the Board of Supervisors of County implores Senator Charles Robb to demonstrate his concern about unfunded mandates to the local governments of the Commonwealth of Virginia by immediate co-sponsorship of S 993. Table of Contents 1. County Administrator's Message ....................................... 1-i Calendar ....................................................... 1-1 2. Summaries Sources/Uses of New Funds ........................................... 2-1 General Government Revenue Summary .......................... 2-2 Proposed FY 1994-95 Expenditure Budget ........................ 2-3 3. Expenditures Maintenance Needs ............................................. 3-1 Contributions -Social Service and Cultural Agencies ........ 3-5 Dues and Per Capita Allocations ................................ 3-6 Contributions to Human Services Agencies ..................... 3-7 4. Revenues Proposed State Funding ......................................... 4-1 5. Funded Capital Proposed CIP Projects/Maintenance Program .................... 5-1 Funded Replacement/New Vehicles ............................. 5-2 Capital Outlay Other Than Vehicles ........................ 5-3 6. Additional Funding Requests (Addbacks) Prioritized Additional Funding Request Public Safety Team -Special E-911 Request .............. 6-1 Public Safety Budget Team ............................... 6-6 Community Services Budget Team ....................... 6-8 ISOP Budget Team ...................................... 6-11 All Departmental Additional Funding Requests ....................... 6-14 7. Personnel Requested/Proposed Positions ................................... 7-1 8. School Budget Comparison Schedule ........................................... 8-1 9. CIP Roanoke County CIP Ranking System ................................. 9-1 Capital Improvement Program ................................... 9-4 10. Vehicle Replacement ................................................. 10-i Vehicle Inventory .................................................... 10-1 11. Debt Service Summary Schedule of Net Future Debt Requirements .......... 11-1 M:\Finance\Budget\Proposed\TOC-A. SAM Roanoke County Budget Calendar FY 1994 - 1995 9/17/93 CIP Packets distributed to department heads. 12/6/93 CIP Review Committee begins review of submitted projects. 1/7/94 Board of Supervisors planning retreat. 1/10/94 Budget kick-off and "Budget Teams" organization. 1/25/94 Budget Work Session -revenues, expenditure summary. 2/4/94 Department budgets due to Budget Department. 2/7 - 3/4/94 Budget Team Meetings: Prioritize Addbacks, Present Departmental budgets and Discuss Funding Issues. 2/8/94 Budget Work Session -Mid-year expenditures report. 2/22/94 Public Hearing: Tax Rates and Tax Assessment increase (101%). 3/8/94 Adoption of Tax Rates, Public Hearing: Citizen discussion of budget. 3/15/94 - 3/17/94 Departmental/Team Budget Hearings with County Administrator. 3/22/94 Budget Work Session: Vehicle Inventory, Expenditure Review, State Revenue Summary. 4/5/94 Special meeting -Joint Budget Work Session with the School Board; County Expenditures (Maintenance and capital needs). 4/12/94 Volunteer Rescue and Fire Chiefs Budget Work Session; Revenue Review; Recreation Advisory Committee. 4/26/94 Budget Work Session, Public Hearing: Citizen discussion of budget. Adopt School Budget. 5/10/94 Budget Work Session: Expenditure questions. Adoption of proposed School Budget. 5/24/94 Budget work session. CIP draft. First reading of Budget Appropriation Ordinance. 6/14/94 Second reading and adoption of Budget Appropriation Ordinance. Adopt County Budget. School CIP review. Adopt CIP. 1-1 MslFinauu\BudgetUnsttud\Calendar. 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F- F- ¢ ~~ w ~F wwU ¢ 7d.. x ¢33A~ iz~~A~~ ~c E., O~ ~-- a ~ 3 ~ O 3 wvw F 3 w w ~ v, i w oa a F., ¢ w A ~ ~ 3 ~, County of Roanoke Contributions to Social Service and Cultural Agencies FY 1994-95 Budget .................................................................................................. .................................................................................................. .................................................................................................. :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .................................................................................................. ................................... ................................... ................................... ::::::::: ::........... 1991-9.2 :::::::::: .................................. ................................... ................................... ................................... ......... ~: ` :::::::::1992-93 .................................. ................................... .................................. .................................. 's~€s1993=94 .................................. ................................... .................................. .................................. 1994A~€ .................................. .................................. .................................. .................................. 'sl9~t~~€€:: .................................. .................................................................................................. :;::::s;:;:::~€`~~iitiiatriition ~° ::::::::::::::::::::::::::::::::: ....................:.......... ~:::::::::..::::.::................. .................................. :::::::::rX;cfual~;:::::;:, ........................:..:::::.: .................................. ::::::::~ chin!€;~: :.:::::.:: ~:.................... .................................. €€'sHu~l.....k€€~€€ .................. ~............ .................................. €=.€Re ~~iiests~ .............. 9................. .................................. €€P:irs..:..... ;;: ...............P'Q.......:.....: ealth and Social Services: TAP $25,000 $25,000 $25,000 $39,886 $25,000 TAP-Transitional living Center 15,000 15,000 15,000 25,000 15,000 Blue Ridge Community Services 69,984 79,332 79,332 103,634 79,332 $109,984 $119,332 $119,332 $168,520 $119,332 Mural Enrichment /Tourism Vinton Dogwood Festival $500 $500 $500 $500 $500 Roanoke Symphony 4,200 2,500 5,000 10,000 7,500 Art Museum of Western Virginia 0 0 1,000 5,000 1,000 Center in the Square 15,000 15,000 20,000 50,000 30,000 Arts Council of the Blue Ridge 4,200 2,500 3,000 4,000 3,000 Transportation Museum 4,500 4,500 10,000 10,000 10,000 Native American Festival 0 500 1,550 2,500 1,550 Science Museum :Operating 0 0 10,000 25,000 10,000 Capital 0 0 0 100,000 0 Julian Stanley Wise Museum 5,000 5,000 0 0 Mill Mountain Zoo 0 0 4,000 23,000 4,000 Roanoke Arts Commission Art Show 0 0 500 0 500 Roanoke Valley History Museum 0 0 6,450 6,350 6,450 Mill Mountain Theatre 0 0 8,500 9,000 8,500 Explore ('Ihe River Foundation) 0 0 100,000 150,000 100,000 Salem Museum 0 0 0 5,000 0 Alonzo Stagg Bowl 0 0 2,500 2,500 2,500 Opera Roanoke 0 0 0 2,000 0 $33,400 $30,500 $173,000 $404,850 $185,500 er: Roanoke Valley Community Band $0 $0 $0 $0 $0 Blue Ridge Small Business Center 0 0 0 5,000 0 League of Women Voters 275 275 275 275 275 VA Western Community College Scholazship Fund 5,192 5,585 5,433 5,370 5,433 Construction Student Activities Center 0 0 0 40,580 13,527 Miss Virginia Pageant 0 500 500 2,833 500 Better Business Bureau (Membership) 0 0 0 1,425 0 Roanoke Valley Horse Show 0 0 0 8,000 0 Ms. Va Senior Citizen Pageant 0 0 0 100 0 5,467 6,360 6,208 63,583 19,735 Total Contributions $148 851 $156 192 $298 540 $636 953 $324 567 BUDGET11994\CONTR95 05/17/94 12:23 PM 3 - S County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 ::;::::: ~oial:::::::::::: ::::::::T:otel :::::::::::::::: .....................................De artment :Des¢n fion:::::::::::::::::::::::::::::::::I2e lnaed:::::::::::::::::::::New:::::::s:::;::::Qaaritif:'~~~s€~~Co~;€': . ....... County Attorney Personal Computer (486) 2 2 $3,000 County Assessor Personal Computer (486) 5 5 7,500 Clerk of Circuit Court Workstation 1 1 2,000 Plat Duplicator 1 1 15,230 Treasurer Personal Computer (486) 4 4 5,400 Remittance Processor 1 1 100,000 Asst. Co .Administrator Human Services Personal Computer 1 1 1,638 Sheriffs Office Care & Confinement of Prisoners Hewlett Packard Laserjet IV Printer 1 1 1,325 Court Services Metal Detector 1 1 4,000 Court Services Unit Secretarial Desk 1 1 1,174 Secretarial Chair 1 1 137 Executive Chair 1 1 780 Police Department Administration Desk 1 1 245 Uniform Division Light Bar 4 4 3,000 Radar Unit 3 3 4,668 VG - II Radar Detector Detector 2 2 2,600 Field Alcosensors 5 5 2,500 Personal Computer(486) 1 1 1,600 Service Division Records Clerk Workstation 4 4 3,500 Fax Machine 1 1 2,000 Personal Computer(486) 2 2 3,500 Traffic Unit Division Portable Radio 4 4 10,501 Low Band SIRS Radio 4 4 1,912 Mobile Radio 4 4 8,840 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 3 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY199495 ........................................................................................................................ . . '~~''s'•'•~1?e...iirEineiiti' De§cri...~iou;~~ ...................................... :::::s .......:....::::::::: .....Re lsrced ........ ..................... ............... :::::::::::::: . w::::::;:::::: .............Ne ........... ..................................... :::::::::: ...:..... ........ rrentrt ......... ..................................... ................ ::::::::::::: ..............Cost............. Fire and Rescue Administration Opticom Traffic Control System 50,000 Volunteer Fire Various Equipment 45,000 Volunteer Rescue Hollins Crash Truck Contribution 5,000 Engineering and Inspections Engineering Personal Computer(486) 1 1 3,000 Drainage County -Wide Drainage Projects 110,294 General Services Administration Personal Computers (486) 5 5 7,500 Solid Waste Personal Computer /Printer 1 1 4,000 Building Maintenance Small Capital Outlay 8,500 Maintenance Equipment 6,500 Planning and Zoning Personal Computer(486) 3 3 4,500 Social Services Administration Personal Computer (486) 2 2 3,000 Library Automation DRA Report Writer Collection and Transaction Management Software 1 1 7,861 OCLC/Solinet M486DXI Workstation 1 1 1,350 DEC Public Access Terminal 1 1 349 Bar-code Scanner 1 1 122 Joint Roanoke CountyBotetourt Library Library Shelving 1 1 250 Research & Circulation Opaque Projector 1 1 685 Elections Registrations HP Laser Jet Printer 1 1 1,400 Work Station 1 1 1,553 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 4 County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 . . .................................................................................. :::::::::::::::::::::::::::::::::::::::::::::s::::::::::::::::::::::::::::::::::::s:::::::;;:::::::::::::~::::::ss::::::: ...................................... :::::::::::::::::::::::::::::::::::::: ..................................... :::::::::::::::::::::::::~::::::::::: .... :::: Total's's € ` : : ~ '': ~ ~ fiii€a :::::::::::: : i :::::::::::::::::::::::::::::::s::::::::::::::::::s:~:::::::::::~::~:::::::::::::~:s:::::::::::::::::::::::::::::::::: ~ ....................................De tufimerit./.Deser~ t~nn::::::::::::::::::::::::: .... ... ..... .... .......... :::::::::::::::::::::::::::::::::::::: ::::::::Re ItrCed iSiEiEii ......... ::::::::::::::::::::::::~::::::::::: iiiiiiiiiiiii:N!eWa[[[f[[[[t[[t ............................. .. ; ;::::::::::::::::::::::::::::; iiiiiiii ° g81it1t.~:::::E .... Q ....... ::::::::::::::::: : iii:EiiiiEi:E:~061fiiiiiiiiiii I . . Youth Haven II Outside Storage Shed 1 1 1,000 Furniture Replacement 1,500 Communications 800 MHz Mobile Radios 2 2 5,000 Personal Computer(486) 2 2 3,400 Site Improvements 9,000 Management Information System Development Personal Computer 1 1 1,800 Upgrade LAN 1 1 10,000 Operations Memory Upgrade - DTC 1 1 4,000 E - Mail Software -LAN 1 1 2,500 Vines Protection Software -LAN 1 1 1,500 Additional Disk Storage - HP/957 1 1 3,000 Personal Computer 1 1 1,500 Law Library Personal Computer(486) 1 1 2,638 Laser Jet Printer 1 1 1,352 Computer Workstation and Printer Stand 1 1 1,800 Fee Class Various Program Equipment 19,000 Parks and Recreation Grounds Maintenance Equipment -Mowers, Trailers, Aerators Infield 6 6 50,000 Machines, Paint Machine and Gravely Pro 50 E-911 Hewlett Packard 918 Computer 1 1 35,000 Personal Computer - 486DX 14 14 28,000 Recapitalization Equipment 21,561 Total Genernl lend 651,465 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - S County of Roanoke CAPITAL OUTLAY OTHER THAN VEHICLES FY1994-95 :::::::::::::::::::::::s::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::s:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::s::::::::::;::s::::::::::::::::::::::::::::::::::::::::;::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.............................................................................:.................................'t'otal::::::::::::::::::::::: ~ fio€a~:: :::::::::::::::::::::::::::::::::::::D~e artment .7)eser~ ton:;::::::::::::::::::::::::::::::: :.................................... p / p ................L2errla¢ed::~::::::~::::~~;~:::New:,....:.,.... ,..,:..:~~ar~t~~v:::::::::::.::::::::::[:3iidtE::E:E:E::E:: ility Department Administration Legal Size File Cabinets 8 8 2,152 Two -Drawer File Cabinets 2 2 358 Storage Cabinets 1 1 358 Book Shelves 1 1 345 Sewer Operations Sewer Meter -Roanoke City 1 1 12,000 Sewer Maintenance Aluminum Trench Shields 2 2 12,000 Rodder Machine 1 1 30,000 2000 Vel -Meter, Portable Model 1 1 3,000 Roof on a Retaining Wall at R.C.S.C 1 1 15,000 SSE/R Utility Trailer 1 1 6,000 Gas Monitor W/Data Logger & Charger 1 1 2,000 JCB Backhce 1 1 69,000 Water Maintenance Alarm Dialers 3 3 8,100 5 HP Booster Pumps 4 4 5,800 3 I-IP Booster Pumps 4 4 5,400 Chlorinators 3 3 4,500 Well Controls 3 3 9,300 Motor Control Valve 1 1 4,900 Pressure Reducing Valves - 6 inch 2 2 11,000 Contact Tark 1 1 17,000 Install Roof On Retainer Wall N/A 15,000 Water Operations Beepers 3 3 900 Total Utility Funds 234,113 Total All Funds 5885"578 05/18/94 08:29 AM CAPI9495.WK4 M: 5 - 6 25~ ~~y W ~m °a~ w .hai U~ °a a e~ x ~ ~~ ~ ~ OO ~ oo oo p oo C7 G C CC C7 C7 W C7 (7 C7 q p O QQ O G QQ C ~ ~ O O a a .~ h n g ~ h h h Gr. n ~ ~ o° 25 °o z5 °o ~ g ° g h ~ h h h . ; o o e $ g ~ ~ °o ~ g g °o a O N p O ~ M h h h N .. 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