Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
6/14/1994 - Regular
. , 4J ~+ - ~~ (~~ix~#~ .~r~ ~..o~~txta~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 14, 1994 ~ff~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regalar meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Pablic hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. lndividua/s with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke Couniy, please contact the Clerk to the Board at (703) 772-2005, We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3.05 P.M. HCN ARRIVED AT 3:08 2. Irnocation: The Reverend George Pearson Southview United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS LBE ADDED ITEM D-6 REQUEST FOR ADDITIONAL COMPENSATION BOARD FUNDED POSITIONS FOR SHERIFF AND CLERK OF CIRCUIT ® Recyded Paper COURT LBE ADDED EXECUTIVE SESSION ITEM: PERSONNEL MATTER - APPOINTMENT TO VWCC BOARD C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS 1. Recognition of Diane Hyatt and Penny Hodge for Achievement in Financial Reporting for the 1993 Comprehensive Annual Financial Report. DIANE HYATT AND PENNY HODGE WERE PRESENT AND RECEIVED A PLAOUE AND CERTIFICATE. ECH INTRODUCED SUM11~R INTERNS FROM VA. TECH AND W&L D. NEW BUSINESS 1. Approval of Resolutions Requesting Joint Meetings with four Roanoke Valley Governing Bodies. (Elmer C. Hodge, County Administrator) R-61494-1.a R-614941.6 R-61494-1.c R-61494-1.d HCN MOTION TO ADOPT RESOLUTIONS WITH CHANGES THAT WOULD REFLECT THAT THE REQUEST GO TO THE CHIEF ELECTED OFFICIAL ONLY FROM LBE URC 2. Request for Approval of the Regional Sewage Treatment Contract. (Paul M. Mahoney, County Attorney) HCN MOTION TO POSTPONE TO 6/28/94 PMM TO ADDRESS QUESTIONS FROM BOARD UW 2 3. Request for Approval of Proposals for VACo's 1995 Legislative Program. (Paul M. Mahoney, County Attorney) R-614942 BT;T MOTION TO APPROVE LEGISLATIVE PROGRAM. COPIES OF RESO TO BE SENT TO ROANOKE VALLEY MEMBERS OF GENERAL ASSEMBLY AND VACO. URC 4. A-614943 BI.~T MOTION TO APPROVE APPROPRIATION URC the L. 5. Request to Include County and School Retirees in the Roanoke County Dental Insurance Plan. (Diane Hyatt, Finance Director) A-61494-4 EGK MOTION TO INCLUDE COUNTY AND SCHOOL RETIRES IN DENTAL PLAN URC 6. Request for Appraval of Additional Compensation Board Funded Positions in Sheriff and Clerk of Circuit Court Offices. A-614945 BI;T MOTION TO APPROVE ADDITIONAL POSITIONS URC E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 26, 1994 to discuss a Stormwater Detention Policy. WORK SESSION SET FOR 7/26/94 BLT ASKED THAT ALL PARTIES AFFECTED BE NOTIFIED INCLUDING HOMEOWNERS ASSOCIATIONS. Request from the School Board for Appropriation to 1994-95 Regional Special Education Fund. (Dr. Eddie Kolb, Director of Pupil Personnel Services) 3 F. REQUESTS FOR PUBLIC HEARINGS -._ NONE G. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 21-3, Utility Service Tax, of the Roanoke County Code by Providing for the Imposition of the Consumer Utility Tax on Cellular Telephones. (Paul M. Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING PUBLIC FEARING AND 2ND READING - 6/28/94 URC 2. Ordinance Amending and Reenacting Section 18-168 "Schedule of Charges" of the Roanoke County Code to Provide for an Increase in Base Charges of 14.5% for Fiscal Year 1994-1995, an Increase in Base Charges of 25% for Fiscal Year 1995-1996, an Increase in the Connection Fee to $1500.00, and to Provide for Certain Transition Provisions to Implement Same. (Diane Hyatt, Director of Finance) EGK MOTION TO APPROVE 1ST READING PUBLIC HEARING AND 2ND READING - 6/28/94 URC LBE MADE SUGGESTED CHANGES TO ORDINANCE FOR 2ND READING. 3. Ordinance Extending the Franchise of Boothe American Company D/B/A Salem Cable TV to Operate a Cable Television System in Roanoke County for a Period of 120 Days. (Joseph Obenshain, Senior Assistant County Attorney) EGK MOTION TO APPROVE 1ST READING 4 2ND READING - 6/28/94 URC 4. Ordinance Authorizing the Vacation of a Portion of an - :F,- Existing 20-Foot Sanitary Sewer Easement and to Accept a Relocated Portion of Same Easement, Located on Lot 1, Block 2, Section 1, Lakeland Farms. (Gary Robertson, Utility Director) HCN MOTION TO APPROVE 1ST READING PH AND 2ND READING - 6/28/94 URC 5. Ordinance Authorizing Acquisition of Necessary Easements to Construct the Hollins Road Water Line Extension. (Gary Robertson, Utility Director) BIT MOTION TO APPROVE 1ST READING 2ND READING - 6/28/94 URC 6. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 86.01-2-15 Located off Homewood Circle in the Windsor Hills Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John Willey, Property Manager) LBE MOTION TO APPROVE 1ST READING 2ND READING - 6/28/94 URC H. SECOND READING OF ORDINANCES 1. Ordinance Amending Chapter 2, Administration of the Roanoke County Code by the Adoption of a New Article IV, Self-Insurance Program, by Establishing a Program to Retain Certain Risks and Manage Claims Resulting from 5 Public Lial~~lty. (Diane Hyatt, Director of Finance) w,~,~ 0-61494-6 ... . BIT MOTION TO ADOPT ORD WITH CHANGES ON PAGE 8 OF ORD. _..:_ ._ URC . 2. Ordinance to Increase the Salaries of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Director of Finance) BIT MOTION TO ADOPT ORD EGK MOTION TO AMEND ORD LIMITING INCREASE TO 3% - DEFEATED AYES-EGK, LBE NAYS-BL.T, FM BI.J ORIGINAL MOTION TO ADOPT ORD- DEFEATED AYES-BL,T,HCN NAYS-EGK,FM.LBE ISSUE RECONSIDERED FOLLOWING CAPITAL PROTECT WORK SESSION: 0-61494-7 EGK MOTION TO RECONSIDER URC EGK MOTION TO ADOPT ORD WITH 3.8% SALARY INCREASE URC 3. Ordinance Appropriating Funds and Resolution Adopting the Budget for Fiscal Year 1994/1995. (Brent Robertson, Budget Manager) a. Resolution Adopting the Fiscal Year 1994/95 Budget. R-61494-8 BI;T MOTION TO ADOPT RESO APPROVING THE BUDGET WITH 6 FOLLOWING CHANGES: (1) FULL FUNDING OF CHIP PROGRAM, (Z~ 0,000 FUNDING FOR CENTER IN THE SQUARE - $10,000 TO BE APPROPRIATED FROM 1994-95 BOARD CONTINGENCY FUND. (3) RE11~iAINING FUNDS IN CAPITAL RESERVE EARMARI~D FOR PARKS & REC MATCHING CAPITAL FUND, AND (4) ADDITIONAL REVENUE AND POSITIONS FROM COMP BOARD FOR SHERIFF AND CLERK OF CIRCUIT COURT. URC b. Ordinance Appropriating the Funds for the Fiscal Year 1994/95 Budget. 0-61494-9 BI.J MOTION TO ADOPT ORD WITH CHANGES APPROVED IN ADOPTION OF BUDGET URC I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals LBE NONHNATED RICHARD EVANS TO SERVE ANOTHER FOUR- YFAR TERM WHICH WILL EXPIRE 7/25/94. 2. Highway and Transportation Safety Commission 3. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-61494-10 BL.T MOTION TO APPROVE CONSENT RESO URC 1. Approval of Minutes -April 26, 1994, May 10, 1994. 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. A-61494-10.a 3. Request from School Board to accept $24,000 Grant Addendum to Cover Costs Associated with the Tech Prep Project. A-61494-10.b 4. Request from the Virginia Department of Transportation for Adoption of Resolution in Support of Road Improvements to Colonial Avenue (Routes 720/687). R-61494-10.c 5. Donation of Right-of--Way Easements from the Town of Vinton in Connection with the Camney Lane Road Project. A-61494-10.d 6. Donation of Right-of--Way Easement from Ronald F. Renick and Sandra Q. Renick in Connection with the Camney Lane Road Project. A-61494-10.e 7. Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Gardens Subdivision -Sections 1, 2, and 3. A-6149410.f 8. Request for Acceptance of a $22,228 Grant from the Department of Criminal Justice Services for Crime Prevention Services. A-61494-10.g 9. Request for Acceptance of a Grant from the Department of Motor Vehicles for Public Safety Magnets. a A-61494-10.h ;a; 10. Requ~s>•~~ for Acceptance of __ Depa~:tment of Criminal Enforcement. A-61494-10.i a $17,184 Grant from the Justice Services for Drug K. REPORTS AND INQUIRIES OF BOARD MEMBERS Suaervisor Minnix: Supported ECH's memo regarding realtors sign violations. ECH will bring back more information. Snuetvisor Nickens: (1) Announced Ribbon cutting ceremony on Bushdale Road was successful and thanked those involved. (2) Received letter on Record of Decision which he felt failed to answer questions. He will follow ua. Supemsor Tohnson: Expressed sympathy at the death of former Chief Building Commissioner Ski Nininger. Asked that an appropriate remembrance be prepared. Suueivisor Kohinke: (1) Thanked ECH, Chief Fuqua and Tohn Chambliss for attending the Catawba-Mason Cove Squad meeting Advised be had attended the first meeting of the New Century Council and will serve on the Cooperation Committee. (3) Thanked all those involved in the Vallevtech Park ceremony; (4) Attended Quarterly meeting of the full 5th PDC. (5) Sent memo requesting schedule to receive 90 gallon containers in his district. Asked for response. ECH will get schedule. (51 Does not want to change o ening on non-traditional holidays. (6) Sunaorts ECH's recommendation regarding realtor signs and asked that it extend to uolitical signs. (7) Asked that the bonding leave for adoption issue be brought back to Board for further consideration. PMM advised he felt there needs to be a vote to reconsider. Suueivisor Eddv: (1) Advised no official will be attending the NACo meeting in Las Vegas. (2) Attended a meeting of area planning commissions to discuss proposals to reduce pollution in the Roanoke River. An advisory board with members from each particiuating government will make suggestions and recommendations. (3) Attended the VDOT meeting oa road imora~vements to Route 221 -over 200 people attended and were evenly divided aver which side of road to upgrade. (4) Asked ECH and PMM if there was any report from the meeting with Board of Equalization regarding the Strauss Property. ECH advised the BOE will respond back in two weeks. L. CITIZENS' COD~IlI~NTS AND COI~IlVILJNICATIONS NONE M. REPORTS FM MOTION TO RECEIVE AND FILE UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -May 1994 5. Fire and Rescue Reaction/Response Times for the Month of April 1994. 6. Report on Drainage Problems on Sierra/Fenwick N. WORK SESSIONS 1. School Capital Projects ECH TO REPORT BACK WITH ESTIMATE OF COST TO GO WITH io LITERARY FUND FOR SOME PROTECTS. REQUEST FOR APPROVAL OF VPSA FUNDING - 6/28/94 ~` BRING BACK ON 6/28: ALTERNATIVES FOR FUNDING: (A) AS IT IS; ~B) WITH FIELDHOUSE;~C) WITH TOINT FACILITY. 3. Fire and Rescue Studies WORK SESSION WITH AD HOC CO1~~IlVIITTEE 7/12/94 ECH ADVISED THAT COUNTY FUNDING WILL BE HELD UNTIL AUDIT AND SO1C TAX EXEMPT STATUS IS RECEIVED FROM VOLUNTEER FIRE & RESCUE STATIONS O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) to discuss acquisition of real property for public utility purposes, water transmission line; (3) to discuss disposition of the County's interest in certain real estate, the Ogden Community Center; (7) to discuss litigation in federal district court to recover taxpayer funds in the Clean-up at Dixie Caverns; and to discuss alternatives available to the County from 6/2/94 EPA decision regarding disposal of fly ash/lead dust; probable litigation involving zoning enforcement and illegal dumping; and (1) personnel matter: evaluation of the County Administrator and County Attorney AND APPOINTMENT TO THE VIRGINIA WESTERN COMMUNITY COLLEGE BOARD. BLT MOTION TO GO INTO EXECUTIVE SESSION AT 6:55 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION R-61494-11 BL7 MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT 9:06 P.M. ii vRc Q. WORK SESSIONS (CON'7~ 3. County Capital Projects PMM ADVISED THAT DECISION ABOUT BOND ISSUE NEEDS TO BE MADE BY 2ND MEETING IN AUGUST. LBE AND HCN REQUESTED SCHEDULE OF CIP PROTECTS NEED TO DETERMINE WHICH PROTECTS SHOULD BE FUNDED IN POSSIBLE BOND ISSUE. OTHER BUSINESS (11 RECONSIDERATION AND VOTE ON BOARD SA,IARIES SEE ITEM j~ BIT MOTION TO COME OF OUT WORK SESSION FORMAT AND RETURN TO REGULAR SESSION AT 10:05 P.M. - UW ,~ BIT MOTION TO GRANT 3.8% SAIARY INCREASE TO PMM AND ECH - URC ~4,~ EGK REQUESTED THAT BOND LEAVE FOR ADOPTION BE DISCUSSED AT 6/28/94 MEETING. Q. ADJOURNMENT BI;T MOTION TO ADTOURN AT 10:09 P.M. UW 12 O~ ROAN ~.~ ti y ~ ~ a= C~~~~~ ~~ ~~x~~ ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 14, 1994 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke Couniy, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend George Pearson Southview United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS 1. Recognition of Diane Hyatt and Penny Hodge for ® Recycled Paper Achievement in Financial Reporting for the 1993 Comprehensive Annual Financial Report. D. E. F. G. NEW BUSINESS 1. Approval of Resolutions Requesting Joint Meetings with four Roanoke Valley Governing Bodies. (Elmer C. Hodge, County Administrator) 2. Request for Approval of the Regional Sewage Treatment Contract. (Paul M. Mahoney, County Attorney) 3. Request for Approval of Proposals for VACo's 1995 Legislative Program. (Paul M. Mahoney, County Attorney) 4. Request from the School Board for Appropriation to the 1994-95 Regional Special Education Fund. (Dr. Eddie L. Kolb, Director of Pupil Personnel Services) 5. Request to Include County and School Retirees in the Roanoke County Dental Insurance Plan. (Diane Hyatt, Finance Director) REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 26, 1994 to discuss a Stormwater Detention Policy. REQUESTS FOR PUBLIC HEARINGS FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Section 21-3, Utility Service Tax, of the Roanoke County Code by Providing for the Imposition of the Consumer Utility Tax on Cellular Telephones. (Paul M. Mahoney, County Attorney) 2 2. Ordinance Amending and Reenacting Section 18-168 "Schedule of Charges" of the Roanoke County Code to Provide for an Increase in Base Charges of 14.5% for Fiscal Year 1994-1995, an Increase in Base Charges of 25% for Fiscal Year 1995-1996, an Increase in the Connection Fee to $1500.00, and to Provide for Certain Transition Provisions to Implement Same. (Diane Hyatt, Director of Finance) 3. Ordinance Extending the Franchise of Boothe American Company D/B/A Salem Cable TV to Operate a Cable Television System in Roanoke County for a Period of 120 Days. (Joseph Obenshain, Senior Assistant County Attorney) 4. Ordinance Authorizing the Vacation of a Portion of an Existing 20-Foot Sanitary Sewer Easement and to Accept a Relocated Portion of Same Easement, Located on Lot 1, Block 2, Section 1, Lakeland Farms. (Gary Robertson, Utility Director) 5. Ordinance Authorizing Acquisition of Necessary Easements to Construct the Hollins Road Water Line Extension. (Gary Robertson, Utility Director) 6. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 86.01-2-15 Located off Homewood Circle in the Windsor Hills Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John Willey, Property Manager) H. SECOND READING OF ORDINANCES 1. Ordinance Amending Chapter 2, Administration of the Roanoke County Code by the Adoption of a New Article IV, Self-Insurance Program, by Establishing a Program to Retain Certain Risks and Manage Claims Resulting from 3 Public Liability. (Diane Hyatt, Director of Finance) I. J- 2. Ordinance to Increase the Salaries of the Board of Supervisors Pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Director of Finance) 3. Ordinance Appropriating Funds and Resolution Adopting the Budget for Fiscal Year 1994/1995. (Brent Robertson, Budget Manager) a. b. Resolution Adopting the Fiscal Year 1994/95 Budget. Ordinance Appropriating the Funds for the Fiscal Year 1994/95 Budget. APPOIlVTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -April 26, 1994, May 10, 1994. 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. 4 3. Request from School Board to accept $24,000 Grant Addendum to Cover Costs Associated with the Tech Prep Project. 4. Request from the Virginia Department of Transportation for Adoption of Resolution in Support of Road Improvements to Colonial Avenue (Routes 720/687). 5. Donation of Right-of--Way Easements from the Town of Vinton in Connection with the Camney Lane Road Project. 6. Donation of Right-of--Way Easement from Ronald F. Renick and Sandra Q. Renick in Connection with the Camney Lane Road Project. 7. Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Gardens Subdivision -Sections 1, 2, and 3. 8. Request for Acceptance of a $22,228 Grant from the Department of Criminal Justice Services for Crime Prevention Services. 9. Request for Acceptance of a Grant from the Department of Motor Vehicles for Public Safety Magnets. 10. Request for Acceptance of a $17,184 Grant from the Department of Criminal Justice Services for Drug Enforcement. K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' COMII~NTS AND CO1~~IlVIUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 5 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -May 1994 5. Fire and Rescue Reaction/Response Times for the Month of April 1994. 6. Report on Drainage Problems on Sierra/Fenwick N. WORK SESSIONS 1. County Capital Projects 2. School Capital Projects 3. Fire and Rescue Studies O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) to discuss acquisition of real property for public utility purposes, water transmission line; (3) to discuss disposition of the County's interest in certain real estate, the Ogden Community Center; (7) to discuss litigation in federal district court to recover taxpayer funds in the Clean-up at Dixie Caverns; and to discuss alternatives available to the County from 6/2/94 EPA decision regarding disposal of fly ash/lead dust; probable litigation involving zoning enforcement and illegal dumping; and (1) personnel matter: evaluation of the County Administrator and County Attorney. P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 6 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Recognition of Diane Hyatt and Penny Hodge for Excellence in Financial Reporting for the Comprehensive Annual Financial Report COIINTY ADMINISTRATOR' S COMMENTS : i~~~~~~ o'''' ~a ~~~~ SOMMARY OF INFORMATION: Roanoke County has again received the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1993. This award is presented to governments who achieve the highest standards in governmental accounting and financial reporting. Accepting the Award will be Diane Hyatt, Director of Finance and Penny Hodge, Payroll and School Finance Manager. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens r ,-~. ,~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-i.a REQUESTING A JOINT MEETING WITH THE ROANORE CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the City of Roanoke and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include the Roanoke Valley Resource Authority, the Roanoke Regional Airport Commission, regional enforcement of vehicle decal violations, a regional approach to library services, and joint funding of regional projects such as the Virginia Explore Park and the Roanoke Valley Convention and Visitors Bureau; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the City of Roanoke to attend a j oint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That a copy of this resolution be forwarded to the Mayor of the Roanoke City Council for consideration. 3. That, subject to a favorable response from the Roanoke City Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the City Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: .~'~'~ .1~'- Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File The Honorable David A. Bowers, Mayor, City of Roanoke W. Robert Herbert, Roanoke City Manager __ ,a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-1.b REQUESTING A JOINT MEETING WITH THE BOTETOURT COUNTY BOARD OF SUPERVISORS TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the County of Botetourt and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include joint economic development projects such as Tweeds and Hanover Direct; membership in the Economic Development Partnership; joint ownership of Read Mountain Fire & Rescue and the Blue Ridge Library; and their strong support for Roanoke County's All America City Award; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Board of Supervisors of Botetourt County to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Chairman of the Board of Supervisors of Botetourt County for consideration. 3. That, subject to a favorable response from the Botetourt County Board of Supervisors, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the County Administrator. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable Robert E. Layman, Jr., Chairman, Botetourt County Board of Supervisors Gerald A. Burgess, Botetourt County Administrator }~} _. s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-1.C REQUESTING A JOINT MEETING WITH THE SALEM CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the City of Salem and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include membership in the Economic Development Partnership; approval of an extraterritorial arrest agreement; regional enforcement of decal violations; a regional approach to library services; and joint provision of services such as Social Services, VPI Extension Services, and the Roanoke County/Salem Jail; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the City of Salem to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor of the Salem City Council for consideration. 3. That, subject to a favorable response from the Salem City Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the City Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable James Taliaferro, Mayor, City of Salem Randolph M. Smith, Salem City Manager .`~ . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-1.d REQUESTING A JOINT MEETING WITH VINTON TOWN COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the Town of Vinton and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include membership in the Roanoke Valley Resource Authority and Economic Development Partnership; regional enforcement of decal violations; support for Explore Park; and an Emergency Services Mutual Aid Agreement; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: f 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the Town of Vinton to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor of the Vinton Town Council for consideration. 3 . That, subject to a favorable response from the Vinton Town Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the Town Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: `7'r~cv~-cam-. ,~ - Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable Charles R. Hill, Mayor, Town of Vinton B. Clayton Goodman, III, Vinton Town Manager ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Request for Adoption of Resolutions Requesting a Separate Joint Meeting with the Roanoke City Council, the Vinton Town Council, the Salem City Council and the Botetourt County Board of Supervisors. COIINTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the May 24 Board of Supervisors meeting, Supervisor Johnson requested that the Board of Supervisors adopt a resolution requesting a joint meeting with the Roanoke City Council after the new members take office in July. Following discussion, the item was continued to the June 14 meeting. SUMMARY OF INFORMATION Several Board members have expressed an interest in establishing a separate joint meeting with each governing body in the Roanoke Valley after their new members take office. Attached are individual proposed resolutions requesting that the Roanoke County Board of Supervisors establish a joint meeting with Roanoke City County, Salem City Council, Vinton Town Council and the Botetourt County Board of Supervisors at a mutually agreeable time and place after July 1, 1994. RECOMMENDATION If the Board of Supervisors supports the attached resolutions, it is recommended that the resolution be forwarded to the mayors, board chairman, and governing bodies of the four localities. It is also recommended that the County Administrator be authorized to make the necessary arrangements if the response if favorable. E er C. Hodge County Administrator -~ - i Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens t ~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION REQUESTING A JOINT MEETING WITH THE ROANORE CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the City of Roanoke and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include the Roanoke Valley Resource Authority, the Roanoke Regional Airport Commission, regional enforcement of vehicle decal violations, a regional approach to library services, and joint funding of regional projects such as the Virginia Explore Park and the Roanoke Valley Convention and Visitors Bureau; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. ~- / NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the City of Roanoke to attend a j oint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor, current members, and members-elect of the Roanoke City Council for their consideration. 3. That, subject to a favorable response from the Roanoke City Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the City Manager. J- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION REQUESTING A JOINT MEETING WITH THE BOTETOURT COUNTY BOARD OF SUPERVISORS TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the County of Botetourt and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include joint economic development projects such as Tweeds and Hanover Direct; membership in the Economic Development Partnership; joint ownership of Read Mountain Fire & Rescue and the Blue Ridge Library; and their strong support for Roanoke County's All America City Award; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing ~-/ bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Board of Supervisors of Botetourt County to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Chairman and current members of the Board of Supervisors of Botetourt County for their consideration. 3. That, subject to a favorable response from the Botetourt County Board of Supervisors, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the County Administrator. ~1J - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION REQUESTING A JOINT MEETING WITH THE SALEM CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the City of Salem and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include membership in the Economic Development Partnership; approval of an extraterritorial arrest agreement; regional enforcement of decal violations; a regional approach to library services; and joint provision of services such as Social Services, VPI Extension Services, and the Roanoke County/Salem Jail; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. ~- i NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the City of Salem to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor, current members, and members-elect of the Salem City Council for their consideration. 3. That, subject to a favorable response from the Salem City Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the City Manager. ~V ' I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION REQUESTING A JOINT MEETING WITH VINTON TOWN COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the Town of Vinton and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include membership in the Roanoke Valley Resource Authority and Economic Development Partnership; regional enforcement of decal violations; support for Explore Park; and an Emergency Services Mutual Aid Agreement; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: . "T~ -' 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the Town of Vinton to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor, current members, and members-elect of the Vinton Town Council for their consideration. 3. That, subject to a favorable response from the Vinton Town Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the Town Manager. ACTION NO. ITEM NO. ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Approval of Regional Sewage Treatment Contract COUNTY ADMINISTRATOR'S COMMENTS: This much needed improvement to a regional facility is quite an accomplishment for the five localities involved. If you find this agreement acceptable, I recommend that the chief elected officials of each participating jurisdiction execute this agreement at a joint signing ceremony at a mutually agreeable time and place in the near future. EXECUTIVE SUMMARY: The revised regional sewage treatment contract is submitted to the Board of Supervisors for its review and approval. BACKGROUND' On November 16, 1993, the Board of Supervisors approved unanimously in principle the proposed regional sewage treatment contract with the City of Roanoke, the City of Salem, the Town of Vinton, and the County of Botetourt. The Board directed that the final, revised version of this contract be returned to the Board for its final review and approval. SUMMARY OF INFORMATION: The City Attorney for the City of Roanoke has rewritten this contract, yet it is substantially identical in purpose and effect as the draft contract reviewed by the Board seven months ago. The attorneys and technical staff for each participating jurisdiction have commented upon, revised, reviewed, and approved this draft contract. It achieves the goals and purposes previously explained by Mr. Clifford Craig and Mr. Stuart Lassiter. It is anticipated that each of the participating jurisdictions shall approve this contract within the next month. FISCAL IMPACTS' Staff has previously advised the Board with respect to the 1 -~ -' total estimated project costs, as well as the County's estimated share of these costs. The fiscal impacts are reflected in the Work Session materials on sewer rates from the May 24, 1994, Board meeting and the Board Report and Ordinance for the sewer rate increase. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve this Contract, and authorize the Chairman of the Board to execute this Contract on behalf of the County. Respectfully submitted, ~1 ' Y Y ~~;~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Ref erred to agenda~general~,sewer.con Motion by Eddy Johnson Kohinke Nickens Minnix Vot No Y~~ Abs 2 cl~„ THIS CONTRACT, made and entered into this day of 1994, by and between the CITY OF ROANOKE, hereinafter referred to as the "City"; and the COUNTY OF BOTETOURT, and the COUNTY OF ROANOKE, and the CITY OF SALEM, and the TOWN OF VINTON (all parties being political subdivisions of the Commonwealth of Virginia); W I T N E S S E T H: WHEREAS, the City of Roanoke operates within and without its boundaries, a sewage treatment plant facility with a system of interceptors leading therefrom providing service within the City's corporate limits and to certain points beyond said corporate limits which Plant and System are capable of treating wastes which otherwise would be discharged into the waters of the Roanoke River and its tributaries; and WHEREAS, it is the desire of the parties to protect the health and well-being of their citizens, the community and its environment, and to dispose of the waste by-products of the community in a safe and efficient manner sharing costs and benefits fairly; and WHEREAS, the City of Roanoke entered into agreements with the County of Botetourt on March 23, 1972, the County of Roanoke on March 17, 1972, the City of Salem on February 29, 1972 and the Town of Vinton on March 22, 1972 (collectively "the 1972 Contracts"), for use of the Plant and System as a regional facility to accept, transport and treat certain of the sewage and wastes originating in areas outside said City's corporate limits; and ~~~ WHEREAS, it is necessary to upgrade and expand the present Plant and portions of the incoming interceptors within the City's corporate limits and the parties wish to provide for the sharing of the capital funding, as well as the establishment of the necessary relationships between the parties for the operation, maintenance, capacity allocation, and future needs of the City's Plant and System; and WHEREAS, the parties believe that the transportation to and the treatment of such wastes originating in the areas provided for in this Agreement at the Plant are to the advantage of all parties; THEREFORE, FOR AND IN CONSIDERATION of the premises and of the covenants and obligations herein contained, the parties hereto covenant and agree, one with the other, as follows: I. DEFINITIONS: The parties agree that the following words, items and abbreviations as used in this Agreement shall have the following defined meanings: A. Area of Botetourt County: all of the area or territory of Botetourt County, Virginia, situate within the natural drainage basin of the Roanoke River and its tributaries and including the territory of the Town of Troutville, and its environs along with associated regions of the County whose drainage may be pumped into the Roanoke River basin as determined in the judgment of Botetourt County; 2 ~-a Area of Roanoke County: all of the unincorporated area or territory of Roanoke County, Virginia not assigned as the service area of the Town of Vinton. Area of City of Salem: all of the incorporated area or territory of the City of Salem, Virginia. Area of the Town of Vinton: all of the incorporated area or territory of the Town of Vinton and those portions of eastern Roanoke County that are served by the Town of Vinton, pursuant to an agreement between Roanoke County and the Town of Vinton dated May 25, 1979. Areas: all of the above-defined individual Areas, taken collectively. B. City: The City of Roanoke, Virginia. C. b.o.d. or b.o.d. content: the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20o C., expressed in parts per million by weight. D. Debt: Principal payments of indebtedness, both long-term and short-term, on City-owned Joint Use Facilities existing as of the date of this Agreement with final payment on April 15, 1995, in the amount of $250,000.00. E. Fiscal Year: July 1 of each year to June 30 of each succeeding year. F. Industrial wastes: liquid waste, other than normal sewage, which exceeds 300 p.p.m. b.o.d. or 300 mg/1 suspended solids or otherwise defined by State and Federal agencies. 3 ~---~ + G. Infiltration and/or Inflow: in order to properly allocate infiltration and inflow quantities in joint-use sewer lines owned by the City, an estimated quantity of 0.5 MGD will be used for the total infiltration and inflow of all joint-use sewer lines. In calculating the monthly sewage flow, an amount equal to 0.5 MGD shall be deducted from the total monthly plant flow. After the remaining flow has been distributed among all parties to this Agreement, the 0.5 MGD shall be distributed among all parties pro rata to their flow that month to obtain their total flow for the month. H. Interest: interest payments determined annually on bonded indebtedness, through April 15, 1995. I. Joint Use Facilities: the Plant and the portion of the Roanoke River interceptor which is located within the City's corporate limits and Tinker Creek interceptor downstream from U.S. Route 460 used jointly by the City and all or some of the Other Parties in connection with the transmission or treatment of wastes subject to this Agreement. J. mg/1: milligrams per liter. K . Normal Wastes or Normal Sewage : liquid waste with a strength content not exceeding 300 p.p.m. b.o.d. nor 300 mg/1 suspended solids, and not containing those materials expressly excluded in Subsection III.A. L. Objectionable Material: any substance in liquid waste which may damage, obstruct or create a maintenance problem within the System or which could reasonably be expected to 4 ~~~ upset or create an unusual cost in the .treatment process, or which is in violation of the City Code. M. Other Parties: County of Botetourt, County of Roanoke, City of Salem, and Town of Vinton, collectively. N. Person: any individual, firm, company, association or corporation, including public agencies. O. pH: the logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution; a stabilized pH will be considered as one which does not change beyond the specified limits when the waste is subjected to aeration. P. Plant: the sewage treatment plant and immediately related treatment facilities owned and operated by the City. Q, p.p.m.: part(s) per million. R. Responsible Party: The governing body responsible for the relevant Area. S. Suspended Solids: solids measured in mg/1 that either float on the surface of, or are in suspension in water, sewage, wastewater or other liquids, and which are removable largely by a laboratory filtration device. T. System: the system of interceptors within the corporate limits of the City leading from the Plant to points beyond the corporate limits of the City. U. Waste: any effluent delivered to the System. 5 ~~ II. SCOPE: A. This Agreement, may apply to the area or territory of any incorporated town or unincorporated town in a defined Area. It is agreed and understood by the parties that the City has and reserves the right to enter into separate contracts or agreements with persons, firms or corporations, private or governmental, in any of the Areas for the purpose of collecting and receiving Wastes for treatment, should the Responsible Party be unwilling or unable to provide such service and so indicate by duly adopted resolution of its governing body requesting extension of City service. B. The Other Parties agree to deliver all of the Normal Wastes and acceptable Industrial Wastes originating within the Areas to an existing or subsequently installed joint use interceptor with adequate capacity. Each Responsible Party shall provide the City with data and information sufficient to enable the City to evaluate the circumstances and requirements of every flow proposed for delivery to the City at any point. The data and information shall be complete, accurate and projected for future conditions. Should the Responsible Party's data and information subsequently be found inaccurate or should the characteristics, extent or circumstance of flow be found at variance with such representations, the City may require the Responsible Party to limit or control such delivery to conform with the data and information provided. The City shall be obligated to receive flow from each of the Other Parties in quantity only to the allocated 6 ~-a design capacity of the City's interceptors and sewer lines receiving such flow and the allocated design capacity of its Plant. Each of the Other Parties shall have the right to evaluate the capacities of the City interceptors and sewer lines receiving such flow. In cases of dispute over line capacity, an engineer representing the City and one engineer representing the party or parties disputing the capacity, together with a third mutually acceptable engineer shall resolve the capacity in dispute. The delivery points to the City shall be determined by the City based upon reasonable criteria established by the City, and any disputes resolved as above. The City agrees to accept, at said point or points, all of the Normal Wastes and acceptable Industrial Wastes from the Areas and to transport the same therefrom, through its interceptor line or lines, to the Plant, and to accept and treat all such Wastes in the Plant to the same extent and degree that it shall accept and treat Wastes originating within the City. Such treatment shall be the exclusive responsibility of the City. No Normal Wastes or acceptable Industrial Wastes shall be discharged from within the Areas directly or indirectly to a stream except as may be permitted from time to time by the Virginia Department of Environmental Quality, or its successor. All Normal Wastes and acceptable Industrial Wastes treated at the Plant, including Wastes originating in the Areas, shall be the property of the City. C. All facilities necessary for the collection of Wastes within the Areas and the transport to the delivery points shall be provided and maintained by the Responsible Party without 7 ~- cost to the City, except as otherwise expressly provided in this Agreement. All Wastes from the Areas which are delivered or transmitted to the interceptors and sewer lines of the City and/or the Plant shall be continuously metered by recording flow meters for the purpose of accurate measurement and recordation of volume discharges. Such meter or meters are to be installed by the Responsible Party at reasonable locations at or immediately near their boundaries as follows: 1. Should the Responsible Party connect, by its interceptor or interceptors, directly to an interceptor or interceptors of the City at or near the Responsible Party's boundaries, then a meter shall be installed at each point of connection for determination of flows received by the City. 2. Should the Responsible Party extend by interceptor or interceptors from its boundaries directly to connect with the City's sewer lines at the City's boundaries, then the meter or meters shall be installed at the other Responsible Party's boundaries and a determination as to the requirement of a meter or meters at the connections to the lines within the City's boundaries shall be made at a later time dependent upon the progress of connections. 8 ~~~ 3. Should the Responsible Party transmit Wastes from its Area by transmission lines or facilities external to this Agreement by arrangement satisfactorily made between all parties concerned and consistent with existing related contractual agreements of the City, then the metering, sampling and other installations at the boundaries of the Responsible Party shall be provided by the other party for measurement of Wastes transmitted from its Area. Where meters are determined by the City to be inadequate in operation, performance or in size, the City may replace, or direct the Responsible Party(s) to replace, such meters with satisfactory meters. At each new point of delivery to the City and at each present point of delivery of Wastes to the City where a recording flow meter currently in place or being installed is inadequate in size, operation or performance, the City may, at the expense of the Responsible Party, procure, install, operate and maintain or the City may require the Responsible Party's) to procure, install, operate and maintain adequate recording flow meters and any necessary related facilities at or near the point of connection of the Responsible Party's sewer line with the City sewer line. Upon being billed by the City, the Responsible Party shall reimburse the City for any expense incurred by the City in purchasing, providing, installing and maintaining each meter and necessary related equipment. Upon termination of this Agreement or upon discontinuance of the use of any sewer lines of the other 9 ~-a Responsible Party, any meter or meters installed or maintained pursuant to this Section will be the property of the Responsible Party within whose Area the City has required a meter or meters. It is recognized that in order to meter sewage flow in a line there must be a sufficient quantity consistently in the line for the metering device to register accurately and that there may be locations where the number of connections to the line and subsequent sewage flows would render metering impractical. If the service area of any line is of such characteristic that the operation and functioning of metering equipment would be impractical, flow quantities in such line shall be determined in such other manner as may be agreed upon between the City and the Responsible Party. Determination of flow quantities shall include but not be limited to Infiltration and/or Inflow and other factors known or reasonably expected to exist. Notwithstanding the foregoing, should the Area served by such line also have metered water service, the volume of sewage flow shall be determined to be 140$ of the volume of metered water unless there is a different valid basis for estimating Infiltration and/or Inflow. If the service area characteristics change for any such line so as to render metering practical, a meter shall be installed in accordance with the provisions of the preceding paragraph. As of the first working day of the month, or as close thereto as practical, immediately following the commencement of transmission of Wastes from an Area to the City, and monthly thereafter, the City shall read all meters recording flow from the Area to the City. Such meter readings, plus the calculated sewage 10 ~-a flow of any then un-metered lines and prorated Infiltration and/or Inflow as provided in the preceding paragraph and Subsection I.G. shall be the basis of charges made to the Responsible Parties under Section IV o~ this Agreement. Should weather conditions, malfunctioning of a meter or other circumstances beyond immediate remedy by the City reasonably prohibit the City from a regular reading of a meter, then the sewage flow through such line for the month shall be the average of the sewage flow for the three immediately preceding months with similar rainfall patterns, as determined by the City, wherein actual sewage flows were recorded. Records of metered and calculated sewage flow, obtained and maintained by the City, shall be reported to the Responsible Party and such records shall be available for inspection by the Other Parties during all normal business hours. The City may provide, install and maintain or at the City's written request to a Responsible Party, the Responsible Party shall provide, install and maintain a by-pass connection around each such meter, for emergency use only, by the City. The City may install and maintain or, at the City's written request to the Responsible Party, the Responsible Party shall provide, install and maintain manually or automatically operated facilities for taking samples at each metering place or at any point of delivery of that party's Wastes. The Responsible Party shall reimburse the City for any and all expenses incurred by the City in installing any by-pass connections and sampling facilities, upon being billed therefor by the City. 11 ~-~. All charges or expenses billed by the City to the Other Parties under this Subsection C shall be based on then current reasonable costs of standard equipment, and installation and maintenance thereof. Any dispute concerning equipment requirements or costs thereof, shall be resolved as provided for disputes in Subsection II.B. All such charges and expenses billed by the City shall be paid by the Responsible Party within 30 days. D. It is expressly understood and agreed between the parties hereto that the City, by this Agreement, undertakes and obligates itself to treat Wastes originating only within the Areas, and that the charges hereinafter provided for are charges to the Other Parties for services arising under this Agreement. Accordingly, the Other Parties agree that they will not, without prior approval of the City expressed in the form of a resolution or resolutions of its governing body, deliver to the City under the terms and at the charges provided for in this Agreement any Wastes originating outside the limits of the Areas. III. CHARACTER OF WASTES: A. Except as provided in subsection B, the Other Parties agree to take whatever measures are necessary to deliver only Normal Wastes to the System. The Other Parties agree that the Wastes, as delivered to the System, shall comply with all requirements and limitations as set forth in the City Code current at the time and shall not contain any elements or concentrations in violation of any local, State or Federal statute, law, regulation, or ordinance. The Other Parties expressly agree that the definition of Normal Waste may be amended should the City, as the 12 ~-~ owner and operator of the Plant, be required to upgrade the sewage treatment process or be ordered or compelled by State or federal regulatory authorities to increase the quality of effluent discharged by the Plant into the waters of the Roanoke River, provided that the City applies and enforces the same definition on Wastes permitted to be introduced into its Plant or System within the corporate limits of the City. The City agrees that the above limitations or restrictions on character of Wastes shall also be applicable to Wastes collected by the City and delivered to the Plant. The City agrees to notify the Other Parties of any changes in its Code relating to the Plant or the System. Should the City determine that one or more of the Other Parties are delivering Objectionable Materials to the System, the City, through it City Manager, shall notify the Responsible Party by certified mail with return receipt, through its chief administrative officer, of such fact. Upon being so notified, the Responsible Party agrees to immediately eliminate delivery of such Objectionable Material to the System. If the City determines that the Responsible Party has been notified of such fact and has not immediately eliminated delivery of such Objectionable Materials, then the City shall have the right to take whatever action it deems necessary to secure compliance with this Agreement. The Responsible Party shall be liable to the City for any damage resulting to the Plant or System arising out of or resulting from the Responsible Party's delivery to the System of any such Objectionable Material. 13 ~-a The parties agree that they will use reasonable efforts to prohibit and terminate any and all connections for rain or foundation drains or for storm or surface water disposal made to the sanitary sewer system, or any other connection to the sanitary sewer system which allows rain, storm and surface waters to be introduced into the sanitary sewer system, within their service Areas or to their sewer lines. The parties further agree that they will make every reasonable effort to insure that Wastes do not contain introduced storm or surface waters. B. The City shall accept at any point of delivery for transmission and treatment at the Plant certain Industrial Wastes, not containing Objectionable Materials (hereinafter "acceptable Industrial Wastes"), pursuant to the provisions of the City's Sewer Use Ordinance and any industrial pre-treatment agreements made by the City or any of the Other Parties. Such acceptable Industrial Wastes shall in no event exceed a maximum of 1,000 p.p.m. b.o.d. or 1,000 mg/1 Suspended Solids or containing such other concentrations of constituents in violation of the then prevailing City Sewer Use Ordinance. The Responsible Party shall pay the City a surcharge for the treatment of other than Normal Wastes, beyond the Base Monthly Rate as provided in Section IV. C. Each Other Party expressly agrees to adopt, maintain and enforce within its respective Area compulsory ordinances, no less regulatory or restrictive than ordinances effective within the City, regulating, limiting or prohibiting the introduction of substances, matter or materials which are objectionable, either as to quality or quantity, into the System. 14 ~-~ construction costs, to determine expenses of operation and maintenance. b. Capital Outlay from Revenue: Capital Outlay from Revenue on the Plant and Joint Use Facilities shall be determined annually for each Fiscal Year by the City and included as Operation and Maintenance costs. Expenditures for Joint Use Facilities shall be those costs funded from retained earnings and shall be used to determine the succeeding Fiscal Year's costs for sewage treatment, except in those instances when any such annual expenditures shall exceed $500,000 in 1994 dollars adjusted annually by the Engineering News Record Construction Cost Index for sewage treatment facilities. If these costs do exceed $500,000, the City may elect to make an adjustment to the then prevailing rate at that time by recalculating the current Fiscal Year rate as if the aforementioned expenditure had occurred the preceding Fiscal Year with the adjusted rate calculated to recover the necessary expenditure during the remaining months of the Fiscal Year. If these costs for a single expenditure exceed $1,000,000 (in 1994 dollars) adjusted by the Engineering News Record Construction Cost Index for Sewage Treatment Facilities in any one year, these costs shall, at the City's option, be capitalized over the life of the improvement or ten (10) years, at the prevailing interest rate obtained by the City from the sale of revenue bonds plus 1~ or the prevailing 20 year Municipal Bond Rate, whichever is greater, with the cost expressed as debt principal and interest added to the cost calculation formula. The City shall notify the other parties of the estimated or actual costs as soon as possible when expenditures under this section are planned, so that the other Parties may incorporate these costs into their rate planning. Capital Outlay from Revenue shall only be used for replacement of failing facilities, improvements to the existing facilities that are legally required to meet permit conditions or replacement /improvements that are agreed to by all parties to this Agreement. Under no circumstances shall Capital Outlay from Revenue be used to expand or increase capacity of the facilities. C. The parties agree to apply all treatment surcharge costs collected within their respective Areas and 17 `-:~ '~ surcharge collected as set forth in Subsections III. C and IV. E to the cost of treatment at the Plant. The surcharge costs shall be excluded from the "total cost to the City" and shall be a separate monthly payment to the City made as applicable by each of the Other Parties according to its own billings and collections records. Funds expended by the City but not recovered under the Reserve for Replacement Section of the 1972 Contracts as of June 30, 1994, as set forth in Appendix B, attached hereto and incorporated herein, shall be capitalized on a ten (10) year period at the prevailing interest rate last obtained by the City from the sale of revenue bonds plus 1~ or the prevailing 20 year Municipal Bond rate, whichever is greater, and said costs distributed among the Other Parties on a pro rata basis on flow annually for the ten (10) year period beginning July 1, 1994. Each of the Other Parties, at their option, may elect to pay their pro rata cost for Item 2 and/or 3, above, within 30 days of being billed for the appropriate expenditures without incurring the aforementioned interest. D. In any month during any Fiscal Year during which additional treatment costs are incurred by the City due to the need for or requirement of additional treatment or handling, either due to quality or quantity of Wastes, the charge to the Other Parties per million gallons for that month shall be adjusted by addition of such additional cost to the City based on actual monthly flow. E. Should the strength of the wastes at any point of delivery to the City, or at the point of delivery to another 18 ~a party for delivery to the City, exceed a b.o.d. of 300 p.p.m. or Suspended Solids of 300 mg/1, as determined by the City through metering and sampling, then the Responsible Party agrees to pay to the City a surcharge in addition to the Base Monthly Rate for Normal Wastes. Such surcharge shall be actual cost, but not less than two percent (2$)of the Base Monthly Rate for each ten (10), p.p.m. of b.o.d. or 10 mg/1 of Suspended Solids, or each fraction thereof, for the transportation and treatment of Wastes, within the limits set forth in Subsection III.C. The Responsible Party shall continue to pay the surcharge until the Wastes are determined by sampling to have been reduced to the limits of Normal Wastes. The frequency of sampling to be required for determination of the above such reduction shall be set by the City on a reasonable basis. Persistent excesses may be subject to a regular schedule of sampling. Intermittent excesses may be subjected to special and frequent sampling. The minimum period of time to which the surcharge shall be applicable shall be fifteen (15) days. F. The Other Parties recognize that it would be unfair that the City be required to transport and treat such Wastes, for any period during the term of this Agreement, at a rate that would enable any user within the Areas to pay less for such service than paid by City users for similar services. Therefore, the Other Parties agree that the periodic base rate charge collected from individual users in the Areas shall at no time be less than that paid by residents of the City for similar services. G. The City agrees to render each Other Party a monthly bill for the proper amount owed by each of them, 19 ~~ respectively, to the City for the City's sewage treatment service. Each Other Party agrees to pay the bill within 30 calendar days from the receipt thereof. Payments in arrears shall be subject to the maximum interest rate allowed by law as then currently provided in 56.1-330.53 of the Code of Virginia (1950), as amended or any successor section. The Other Parties agree that the full amounts of any and all taxes and assessments that may be lawfully assessed or imposed upon the City during the term of this Agreement by the Other Parties resulting in any manner whatsoever because of the City's providing the services required by this Agreement, shall, prior to the payment dates, be added to such monthly bill and paid by each of the Other Parties as billed. H. Should any issues or disputes arise between the City and one or more of the Other Parties relating to the accuracy or the computation of the charges, resolution of such issues or disputes shall be determined by a majority of a committee of three, composed of the City's Director of Finance, an individual designated by the governing body of the disputing party(s) and an independent certified public accountant, to be chosen by the foregoing two. Any expenses incurred in hiring the independent certified public accountant shall be borne equally by the City and the disputing party(s). I. Nothing in this Section IV. and in Section VII., shall be deemed or construed to constitute an assumption by the Other Parties of any indebtedness of the City, bonded or otherwise, or any agreement to pay any part of the principal 20 ~~ resultant plant capacity shall again be mutually agreed upon, but such new total allocation to the Other Parties shall not be less than that quantity hereby allocated to them, expressed in MGD, of the total average and peak Plant capacity as designated in Appendix A. Any new allocation shall be negotiated by the parties. VI. SAMPLING OF AREA'S WASTES: A. The City may, at such times as it elects, sample, by any approved method, the Wastes delivered it by the Other Parties through the aforementioned recording meters. If it is determined that Industrial Wastes or Objectional Materials are being so delivered to the City for transportation and treatment, the City at its option, may: 1. Cause the Responsible Party to immediately discontinue the delivery of any such Industrial Wastes or Objectionable Materials and/or to reduce the b.o.d. and Suspended Solids content of such Wastes so that the b.o.d. and Suspended Solids content thereof will conform with the provisions of Subsection III.B.; and 2. Require the Responsible Party to pay such additional charge for the treatment of such Wastes, as are provided in Section IV. Imposition of a surcharge may be retroactive over a determined period during which the violation occurred. Payment by the Responsible Party shall not constitute a basis for continuation of the delivery of Wastes in violation of this Agreement. The acceptance by the City of such surcharge shall not be construed as agreement by the City to vary from the terms of this Agreement. 23 ~ -~ B. The City, in the presence of the Responsible Party, shall have the right to sample and/or measure the quantity or quality of the Wastes delivered into the sewer lines of the Responsible Party by any individual, firm or corporation and, on request, the Responsible Party shall arrange for and accompany any authorized representative of the City desiring to take such sample or measure. Alternatively, upon written request of the City, the Responsible Party will sample or measure the Wastes of any such individual, firm or corporation designated or requested by the City and deliver such sample or the certified analysis thereof to the City. VII. SEWER LINES: A. PREAMBLE: 1. The intent and purpose of this section is to establish an equitable and functional basis for the provision of sewer lines necessary for the transportation of Wastes from and through the Areas of the Other Parties to the point or points of treatment. The parties recognize the difficulty of establishing a basis in such detail as would be precisely applicable to each and every circumstance as may occur during the term of this Agreement. Therefore, in all instances wherein the provisions of this Section can apply, it is agreed that they shall apply, but, where circumstances beyond the anticipation or detail of these provisions are encountered, then the provisions contained herein shall control to the greatest extent practical and such further conditions as may be necessary to be employed shall be determined by the parties. 24 ~'~ 2. It is the further intent of this section that none of the parties shall act in an unreasonable manner so as to deter a recognizable need of the other to obtain orderly means of transporting Wastes, to the point of treatment. Each party has, and is anticipated to continue to have, a schedule or program of major sewer line requirements and financing capabilities or projections pertaining thereto. Such schedules or programs shall be coordinated to the greatest extent possible between the parties, for the purposes of assuring mutual abilities to perform under this section and for avoiding the need of the transportation requirements of one party constituting an unexpected demand upon the other. 3. An overall objective of the provisions of this section is that the design, construction and location of sewer lines shall be such as to anticipate, to the extent that can be reasonably determined, the maximum or ultimate volume, based on existing and potential development, of Wastes that will be required to be transported from or through the Areas of the Other Parties. B. SEWER LINE CONSTRUCTION: 1. All parties agree that all sanitary sewer system interceptors, mains, lines and other facilities and all additions thereto and extensions thereof within each respective Area shall conform to the standards of the State Health Department the Virginia Department of Environmental Quality, or other applicable regulatory agency. 25 I~ of design, construction, reconstruction, enlargement or replacement shall be borne by both parties on a ratio equal to the percentage of design flow allocated to each party in the new facilities, as shall be mutually agreed upon. (b) Construction of sewer lines by any or all parties shall conform at least to the requirements and standard specifications of the Virginia Department of Health, applicable at the time of construction. (c) It is agreed by the parties that each shall have established and shall maintain in effect adequate land development regulations, including zoning control and subdivision regulations, to assure the reliability and viability of determinations made under this Section for the design, location and allocation of capacity of sewer lines. (d) Consistent with the intent of the Preamble to this Section, in the course of planning and/or prior to the construction by any party hereto of interceptor or outfall sewer lines, coordination shall be effected between the parties to determine the extent to which joint use is practical, feasible and/or necessary, based upon then existing or future requirements. Where practical, feasible and/or necessary, joint-use sewer lines shall be constructed. Design criteria shall anticipate fully the projected requirements of the Area or Areas which would be served by the construction, as defined in this Section. Such joint-use lines and related facilities shall be financed as provided in this Section. 29 (e) For the purpose of determining design of joint-use sewer lines to be constructed by any of the parties to this Agreement, the party interested in joint use shall submit to the constructing party data and information to support the requested design capacity or to provide a sound evaluation of the capacity requirements projected for the Area to be, or which might ultimately be served by the sewer line. The City shall make available to the constructing party, data and information pertinent to the City in planning and design of joint-use sewer lines within the City. (f) After the date of this Agreement, if one party constructs an interceptor or outfall line not designed for joint use, either because joint use was not anticipated or because the other party failed or declined to participate in the cost of construction as provided above, the other party may be allowed temporary use of excess or unused capacity of the line. Each party agrees and covenants that such permission shall be granted until such time as the excess or unused capacity is required for use by the party financing the cost of construction. Prior to terminating joint use of an interceptor or outfall line not designed for joint use, notice of not less than eighteen months shall be given to the party using the excess capacity during which time this party will make the necessary arrangements for discontinuing use of the facility and shall provide for other methods consistent with the intent and provisions of this Agreement for transportation and disposal of its sewage. During the period of such temporary usage, the party using the excess capacity shall 30 ~-a pay to the other party, based on the ratio of its usage to total actual usage, an amount being a pro rata share of the total of the annual cost of operation and maintenance of the line plus the initial construction cost of the line, adjusted to the then current date by standard engineering indexes and amortized over a period of twenty (20) years. After the date of this Agreement, if two parties jointly construct an interceptor or outfall line and after construction, a third party requests use of such line, if the third party has a contract for treatment with the City, then the parties to this Agreement may permit use under the provisions of this paragraph. After the date of this Agreement, if the City and another party construct or shall have constructed an interceptor or outfall line, and any of the Other Parties to this Agreement request use of such line but have not participated in its cost, then the parties to the construction of the line may permit access to the requesting party under the provisions of this subsection and by mutual agreement thereof. (g) Every effort shall be made by all parties to avoid unnecessary capital expenditures. The parties agree, where feasible, to alter direction of flows to make use of existing sewer lines with available capacity or to provide temporary facilities, in some instances, to avoid or defer expenditures. In this manner, undue burdens on any other involved party can be deferred until the need arises for major construction which would fully benefit all involved parties. 31 cJ.J (h) In the event of any party's termination of the use of any sewer line, there shall not be an obligation, unless otherwise mutually agreed upon, for that party to refund or repay the other party or parties sharing the facility, any portion of funds theretofore supplied by such terminating party for construction of such line or for operation and maintenance expenses of said line under this Agreement. VIII. ALLOCATION OF CAPACITY: A. The parties agree that the Plant shall serve as a regional facility in order to be of beneficial use to those political subdivisions, or to portions thereof within the Roanoke Valley area and its environs, which contract with the City for such use. As assurance of such fact, the City agrees that it allocates portions of the capacity of the Plant and joint use interceptor sewers to each of the governmental entities participating in the use and funding of said facilities. Said portions of capacity and costs allocated to the parties are specified in Appendix A. B. If any party to this Agreement uses the allocated plant capacity and/or joint use interceptor capacity of another party after completion of the improvements set forth in Appendix A, then it shall pay for this additional capacity, as follows: The percentage of total allocated capacity of the party sharing its capacity on a temporary basis applied against an amount being the total of the previous year's annual cost of operation and maintenance of the Plant and/or joint use interceptors plus the sharing party's share of the cost of upgrades 32 ~~ and expansions, adjusted to the then current date by standard engineering indices and amortized over a period of twenty (20) years. This temporary usage shall be billed on a monthly basis. The City shall keep records of Plant usage on a monthly basis and bill the respective parties. C. In the event there should be added or annexed to the corporate boundary of a party to this Agreement any portion of the territory of the Other Parties within which are located sewer lines transmitting to the Plant, the annexing party shall have the right to acquire such lines, together with all appurtenant rights of a way and easements. The terms of the acquisition shall be as stipulated by the Court ordering the annexation. IX. ASSIGNMENT: It is agreed by the parties that their rights and obligations under this Agreement may be assigned and transferred to a public agency organized or created by some or all of the parties under the laws of the Commonwealth of Virginia, but no such assignment shall be construed as relieving the parties or their governing bodies of any of their responsibilities and lawful undertakings herein lawfully agreed to be undertaken. X. TERM OF CONTRACT: Unless terminated as herein provided for, this contract shall be for (40) years from the date hereof. XI. TERMINATION: No termination of this Agreement shall occur except after notice in writing of such intent to terminate, perfected by declaratory judgment action or by other appropriate legal 33 ~~ proceeding brought and conducted by any party in a court of competent jurisdiction in the Commonwealth of Virginia. XII. SEVERABILITY: If any part or parts, section or subsection, sentence, clause or phrase of this Agreement is for any reason declared to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Agreement. XIII. EFFECT: This Agreement constitutes the entire Agreement of the parties hereto and supersedes all prior offers and negotiations among the parties. This Agreement further supersedes the following Agreements between the City and the respective parties: the March 23, 1972 Agreement with the County of Botetourt, the March 17, 1972 Agreement with the County of Roanoke, the February 29, 1972 Agreement with the City of Salem, and the March 22, 1972 Agreement with the Town of Vinton, and to the extent of any inconsistency, supersedes any and all other previous agreements between the City and any of the Other Parties. No revision or amendment of this Agreement shall be valid unless made in writing and signed by the parties hereto. XIV. COPIES: This Agreement shall be executed in quintuplicate, any one of which shall be deemed the original. XV. REPRESENTATIONS: Each party represents for itself and warrants to the Other Parties hereto that it has all requisite power and authority to enter into this Agreement which is legally binding upon it and 34 that it has all requisite power and authority to perform its obligations under this Agreement and incidental hereto. WITNESS the following signatures and seals: ATTEST Mary F. Parker, City Clerk ATTEST Clerk Board of Supervisors ATTEST Mary H. Allen, Clerk Board of Supervisors ATTEST: Forest G. Jones, City Clerk ATTEST: CITY OF ROANORE By David A. Bowers, Mayor COUNTY OF BOTETOURT By Robert E. Layman, Jr., Board Chairman, Board of Supervisors COUNTY OF ROANORE By H. Odell Minnix, Chairman, Board of Supervisors CITY OF SALEM By James E. Talliafero, Mayor TOWN OF VINTON By Carolyn Ross, Town Clerk Charles R. Hill, Mayor 35 r ~V "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-2 RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1995 Legislative Program. I I. HB 599 funding A. Level Funding for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium B. The Department of Criminal Justice Services, with representative local government officials, is required to examine the current formula to distribute HB 599 1 funding, and to issue a report to the Governor and the General Assembly by October 1, 1994. C. Restoring this funding must be a top priority of VACo for the 1995 session of the Virginia General Assembly. II. Education A. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. B. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. III. Fringe Benefits for Constitutional Officers A. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). B. Restoring this funding must be a top priority for VACo for the 1995 session of the General Assembly. II That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Executive Director of the Virginia Association of Counties. 2 r , On motion of Supervisor Johnson to adopt the resolution and send copies to the Roanoke Valley members of the General Assembly and VACo, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~~ ~• Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney James D. Campbell, Executive Director, VACo The Honorable J. Brandon Bell The Honorable Malfourd W. "Bo" Trumbo The Honorable C. Richard Cranwell The Honorable Clifton A. Woodrum The Honorable A. Victor Thomas The Honorable H. Morgan Griffith 3 ACTION NO. ITEM NO. ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Proposals for VACo's 1995 Legislative Program COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Executive Director of the Virginia Association of Counties recently requested each county's proposals for consideration by VACo's eight legislative steering committees for the 1995 session of the Virginia General Assembly. The attached Resolution identifies three major initiatives for legislative action: HB 599 (law enforcement) funding, disparity funding for education, and funding for fringe benefits for Constitutional officers and their employees. BACKGROUND• Each year the County submits to VACo its proposals for developing VACo's annual legislative program. The County supports many of these proposals, and many are jointly supported by VACo and the Virginia Municipal League (VML). The County also develops and pursues its own unique proposals (e.g. funding in the State budget for Explore operating expenses, amendments to the Roanoke County Charter). Attached you will find a copy of Resolution 113093-1 which adopted a legislative program for Roanoke County for the 1994 session of the Virginia General Assembly. SUMMARY OF INFORMATION: The following are three major issues that will result in a significant budgetary impact on the citizens and taxpayers of Roanoke County: 1995 Legislative Program I. HB 599 funding A. Funding level for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium B. The Department of Criminal Justice Services, with 1 ~~~ representative local government officials, is required to examine the current formula to distribute HB 599 funding, and to issue a report to the Governor and the General Assembly by October 1, 1994. II. Education A. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. B. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. III. Fringe Benefits for Constitutional Officers A. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). B. Restoring this funding must be a top priority for VACo and VML for the 1995 session of the General Assembly. STAFF RECOMMENDATION: It is recommended that the Board adopt the attached Resolution recommending the County's proposals for adoption in VACo's 1995 legislative program. Respectfully submitted, y_ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to general\951eg.rpt Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1995 Legislative Program. I I. HB 599 funding A. Level Funding for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium B. The Department of Criminal Justice Services, with representative local government officials, is required to examine the current formula to distribute HB 599 funding, and to issue a report to the Governor and the ~3 General Assembly by October 1, 1994. C. Restoring this funding must be a top priority of VACo for the 1995 session of the Virginia General Assembly. II. Education A. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. B. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. III. Fringe Benefits for Constitutional Officers A. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). B. Restoring this funding must be a top priority for VACo for the 1995 session of the General Assembly. II That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Executive Director of the Virginia Association of Counties. general\951eg.rso 2 A-61494-3 ACTION # ITEM NUMBER ~" MEETING DATE: June 14, 1994 AGENDA ITEM: Request for Appropriation to the 1994-95 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: n ~ ,,~.e-~ "'4 BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1993-94 was $2,305,470. The board-adopted budget for 1994-95 is $2,629,486. The Regional Program began operation during the fiscal year 1986-87 with six school divisions involved in serving two (2) disabled populations: autistic and severe/profound disabled. All programs were housed in Roanoke County schools. During the 1990-91 school year the following populations were added: Multiple Disabled - MD Deaf/Hard of Hearing - D/HH Multiple Disabled/Visually Impaired - MDIVI Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County Dr. Eddie L. Kolb, director of pupil personnel services for Roanoke County Schools, will be present to answer any questions related to the program. FISCAL IMPACT: Revenue received from state funding and participating school divisions based on a per pupil cost will offset expenditures. ~~T STAFF RECOMMENDATIONS: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1994-95. N~l Frank J. Sp s Elmer C. Hodge Supervisor of Special Education _~_w_~_~_.YCounty Administrator~_~_~_ Y~~Y~Y~YY ACTION Y VOTE No Yes Abs Approved (~ Motion by: Bob z . Eddy ._ X - Denied() Johnson to approve Johnson - x - Received () aPPropriation KOhinke '- x - Minnix _ x Referred () Nickens x To - - cc: File Dr.Bayes WIISOn, Superintendent, Roanoke County Schools Diane Hyatt • Director, Finance Penny Hodge, Finance ~ ROAN ~, >. z chi 2 a` OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 241 53 FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 26, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. MEMBERS PRESENT: Jerry L. Canada, Barbara B. Chewning, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas On motion of Mr. Canada and duly seconded, the board on unanimous vote adopted the 1994-95 budget of the Roanoke Valley Regional Board for Low Incidence Populations in the amount of $2,629,486. TESTE• Clerk A-61494-4 ACTION NO. ITEM NUMBER _~~~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Dental Insurance for Retirees COUNTY ADMINISTRATOR'S COMMENTS Recommend approval of dental Insurance for retired employees. I do, however, expect this to cause dental Insurance rates to increase more in future years than they would otherwise, because the contract may not be sufficient to cover the costs Incurred. SUMMARY OF INFORMATION: The County offers dental insurance (including coverage for caps and crowns) to County employees and County School employees. Attachment A shows the rates that are currently in effect for the County employees, the portion that the County pays for these rates and the portion that the employee pays. When the new dental insurance rates were approved at the May 24, 1994 Board meeting, it was requested that staff return with a recommendation for extending dental insurance coverage to the retirees of the County and the County Schools. As policy currently stands, a retiree is eligible to continue with dental insurance through COBRA coverage for the first eighteen months following their termination of employment with the County or County Schools. After that time however, the policy is not available for the retirees. Since the dental insurance plan was first implemented in January 1, 1990, there have been 187 employees that retired from the County School system and 29 employees that have retired from the County. After conferring with Delta Dental, (the provider of our dental insurance coverage) and our independent insurance consultant, it was determined that these retirees could be added to the general population of the County and County School employees without changing the premium that was quoted for 1994-95 fiscal year. The staff would need to coordinate an enrollment sign up period for the retirees to participate in this plan. It is recommended that those retirees who have left the system since the dental insurance program was implemented on July 1, 1990 be allowed to purchase dental insurance coverage at 100% of the basic premium costs. The costs to the County retiree and the County School retiree for the 1994-95 fiscal year would be as follows: Employee only $12.57 Employee plus one 19.97 Employee plus family 38.44 ~-5 The County would be assuming an ever increasing liability if it were to offer to subsidize the retirees of the system in the same manner that the current employees are subsidized. There are an average of thirty employees a year to retire from the School system and six employees a year to retire from the County. As of June 30, 1994, the County liability based upon the subsidy allowed to the current employees would amount to approximately $37,000. This liability would increase by $7,000 per year as new retirees were added to the pool. STAFF RECOMMENDATION: Staff recommends allowing the County and County School employees who have retired since January 1, 1990 to be allowed to purchase dental insurance coverage at 100% of the basic premium cost. Respectfully submitted, t_cc.~/ U . ~*~ Diane D. Hyatt Director of Finance Approv by, Elmer C. Hodge County Administrator ACTION VOTE Approved (~) Motion by: Edward G. Kohinke No Yes Abs Denied () motion to include County Eddy x - x - Received () and School retirees in Johnson _ x - Referred () Dental Plan Kohinke _ To O Minnix x _ - Nickens _ x - cc: File Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources Dr. Bayes Wilson, Superintendent, Roanoke County Schools v ~ ~r ~n o0 0 ~ ,'~ 00 l~ O M O ~ ~ ~ ~ O ~n oo d' N N G> W .t' U CC ,+ b9 r-. O ~ ~ ~ N ~ N ~ ~ c a ° ~ ~ r. ~ o U •--~ r+ N 6~ 0 ^r A~CC y Fil ~ O ~ p C ~" .~ ~ ~ w o U A ~ ~M~ 00 01 O ONoO G F ~oo~n + M ~N~ .--i r E19 A 3 ~ .-~ N ~ ' O O O l!1 M M o0o M~OI~ UU M ~~ ~~ l!1 M ~fl O~ d' '--~ 00 ~n N O~ o0 ~ ~ ~ ^~ r+ M ++ ++ ~, ~ O O O ~ O O O i ~ ~ ~ ~ ~ ~ ~ ~ ~ www o www U °, ~ ~v, ~ooo ~ooo ~ ~ M O ~ M O ~ . a ~ N ~ ~ ~ N .-+ N W 69 .-+ O ~ S o ~ N N ~ ~ C C cp, ° ~ ~ ~~to r-+ •-~ N U .~ ~. a O H "V ~" Ca ice, UU i. p ~ ~ O N o00 N ~ ~ N ~ 69 .-, N ~ ~--~ N ~ ~ M M l/') M M M ~ l~ M ~O ~ ~ -5 ~ ~ o ~ rn ~ I ~ M M r+ 00 vl N O~ 00 .--i .--i M •--~ •--~ M EA .., .., + + f + ~ ~ ~ ~7 ~ ~ ~ ~n , ~, aI X 0 0 0 01 O O O ~ ~ ~' ~ ~ ~ ww s ~ www ~ w r/~ .-, ^' E"r z w Q 0 0 U a o_ N O 0 0 r A-61494-5 ACTION NO. ITEM NUMBER ~ - Ctl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Addition of Compensation Board Positions to the Sheriff s office and the Clerk of Circuit Court's office. COUNTY ADMINISTRATOR'S COMMENTS:~~ ~~~~~ ~ ~ ,~~,,~,~ t~/~ r~~~ ;~~" ~ ~ J~ ~~ SUMMARY OF INFORMATION: Clerk of Circuit Court: For FY1993-94 the Compensation Board approved an additional position for the Clerk of Circuit Court's office. Steve McGraw chose not to hire this full-time position and utilized these funds for "part-time" help during the current fiscal year. Due to the establishment of an additional judgeship in the 23rd circuit, the Clerk of the Circuit Court would like have the Board of Supervisors to approve the addition of this position to the County's pay plan. The funds for this position are currently included in the Clerk's budget as "Part-Time" expenditures. Additional funds for benefits can be absorbed within the existing budget allocation. Sheriff: The Sheriffs Office has received funding from the Compensation Board to hire four Corrections Officers under the emergency overcrowding regulations for the maintenance and care of Roanoke County's inmate population for FY1994-95. This funding is for a one year period ending June 30, 1995. In addition, the Comp Board has also allocated a permanent Cook position for the jail kitchen. The total cost of these additional positions is $124,334. The Comp Board will fund $89,753 of this cost and the remaining $34,581 will be absorbed within the existing budget allocation and revenues generated by the Sheriff's department. This request will increase the County's Pay Plan by one permanent position and four temporary positions. FISCAL IMPACT: The total fiscal impact of these requests to the County's operating budget is an equal increase in revenues and expenditures of $89,753. This results from the recognition of revenue from Compensation Board reimbursement for Corrections Officers and a Cook in the Sheriff's Office and the related expenditures for these salaries. The additional costs will be absorbed within existing budget allocations. ICJ STAFF RECOMMENDATION: Staff recommends approval of the acceptance of these additional funds from the Compensation Board and the inclusion of the additional permanent and temporary positions in the County's Pay Plan. Respectfully submitted, W. Brent Robe n Budget Manager Appro~ d by, ~P Elmer C. Hodge County Administrator ACTION VOTE Approved (~ Motion by: Bob z . No Yes Abs Denied () Johnson to approve Eddy _ x _ Received () additional positions Johnson _ ~, _ Referred () Kohinke _ x _ To () Minnix _ x _ Nickens _ x _ cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Sheriff Gerald Holt Steven A. McGraw, Clerk, Circuit Court D. Keith Cook, Director, Human Resources ACTION N0. ITEM NUMBER ~r' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Request for Work Session to Discuss a Storm Water Detention Policy. COIINTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: The County has been requested to implement a policy to maintain storm water detention facilities. Staff would like to request a work session on July 26, 1994 to discuss the possibility of developing a policy whereby the County would accept and maintain certain storm water detention facilities. STAFF RECOMMENDATION: Staff recommends that a Work Session be set for July 26, 1994. ~te,~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens ACTION NO. ITEM NO. ~ - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 21-3, UTILITY TAX, OF THE ROANOKE COUNTY CODE BY PROVIDING FOR THE IMPOSITION OF THE CONSUMER UTILITY TAX ON CELLULAR TELEPHONES ~~ COUNTY ADMINISTRATOR' S COMMENTS : U~~'""'° /~-~ XECUTIVE SUMMARY:! /~~ E The 1994 session of the Virginia General Assembly adopted House Bill 756 which authorized local governments to tax consumers of cellular telephone and other mobile telecommunications services in the same manner as other utility services. BACKGROUND: This legislation was the result of months of work by the Virginia Association of Counties' General Counsel, local government officials and representatives of the cellular telephone industry. Delegate Cranwell was the patron of this legislation. The General assembly also passed HJR 160 which establishes a joint subcommittee to identify and examine all local taxes and fees, including the taxation of cellular telephone services, and review their equity and efficiency in light of the changing structure of the economy. SUMMARY OF INFORMATION: This legislation authorizes local governments to levy a 10% consumer utility tax on cellular telephone service in the locality. The tax applies only to the first $30.00 of each cellular telephone bill each month. This tax is imposed at the location of the subscriber's primary use of the service. In effect local governments will be able to collect approximately $30.00 a year for each cellular telephone within their boundaries. This ordinance amends Section 21-3 of the Roanoke County Code, which imposes the consumer utility tax provisions in Roanoke County. As you may recall with the recent adoption of the amendments to the County Code with respect to the increase of the tax for enhanced emergency telephone service (E-911), this amendment shall 1 G-i not be effective until sixty days after written notice by certified mail to the registered agent of the utility corporation that is required to collect the tax from the consumer. Legal notice of this proposed ordinance has been provided as required by law. A public hearing on this proposal has been advertised for June 28, 1994 at 7:00 p.m. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the first reading of this ordinance. The second reading and public hearing on this ordinance is scheduled for June 28, 1994. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to codeAcellulacrpt Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 2 1 ; ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE AMENDING AND REENACTING § 21-3, UTILITY SERVICE TAX, OF THE ROANOKE COUNTY CODE BY PROVIDING FOR THE IMPOSITION OF THE CONSUMER UTILITY TAX ON CELLULAR TELEPHONES WHEREAS, House Bill 756 adopted by the 1994 session of the Virginia General Assembly amended § 58.1-3812 of the 1950 Code of Virginia, as amended, to authorize local governments to tax consumers of cellular telephone and other mobile telecommunications services; and WHEREAS, the first reading of this ordinance was held on June 14, 1994; the second reading and public hearing was held on June 28, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That § 21-3, Utility Service Tax, is amended and reenacted as follows: Sec. 21-3. Utility service tax. (a) There is hereby imposed and levied by the county, upon each and every purchaser of a utility service, a tax in the amount of twelve (12 ) percent of the charge made by the seller against the purchaser with respect to each utility service, which tax, in every case, shall be collected by the seller from the purchaser and shall be paid by the purchaser to the seller for the use of the county at the time that the purchase price or such charge shall become due and payable under the agreement between the purchaser and the seller; provided, however, that the tax hereinabove imposed shall 1 G-i not be deemed to apply to that part of the charge in excess of fifteen dollars ($15.00) per month made by any seller of any utility service to any purchaser thereof who uses such utility service in private homes or residential units; provided, further, that any commercial or industrial user shall pay the hereinabove set out twelve (12) percent on the first five thousand dollars ($5,000.00) of utility service. ............................................ consumer thereof:,;. Th.~s tax is ""imposed yr> 7.evled can ~ tameable:: pu~~has ~~; a s consumer p'f ~[~'>~earvG~ «>€€ .~f :::~~ :° pureha~ea~t:;~::>::>o consumer's ::service address ars `lc~~a~~d`:a.he ~~auxYy G-~ **** (j) The following words and phrases when used in this section shall for the purposes of this section, have the following respective meanings, except where the context clearly indicates a different meaning. ...... ~:Qn::::>:~±~r~~ :::.........................:::::y...............:::........ ..................................:.:::::::::::::::::::::::::..::::::.>:::.>:.: ~:.>:.>:.::::.>:.>:.>:<:.;:.:.::.:::4::::::i:'r::ii~:i:::;:::::i::::::?:~::i:2::::::i:.` ::;.::y.:5: ';:5;:::i:::i22:: ......::.::::::::.:::::::.:.::::::.::::::::<.;:.;:.;:;.::.;:.;:::::.:.::::::..:::<::..;:.;:.;:<.;;:.;:.;::::::::x.:::::::.; :.;.x:.;.::::.;:.;:.::...:............;...:...:.;:.;:... .:::::: >;:: ;:;:.:;.; . x d~~. tee,e~o~~aun~ca~~:cs:;:.:spa;c~::;:~;z~~::::speG.~.a<~~~~:.:: defy.n~.~.~..p,s.;:.;:~:x~.;:.;;~.~~Q~p.;:.;:.;:.;:.;;;:.;:.::.;:.;::::: :::.::::::::::::::::::::::...: ~..::::::::::::::::;::::;:::;::::::::::::::. 2. This ordinance shall be in full force and effect from and after September 1, 1994. code\cellular 3 ACTION NO. ITEM NUMBER C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: First Reading of an Ordinance to Increase Sewer Rates and Sewer Connection Fees COUNTY ADMINISTRATOR'S COMMENTS: Q~u,~~,e....~ BACKGROUND: On May 24, 1994 the Board of Supervisors had a worksession to review the future capital needs of the County. These sewer capital needs included the immediate County capital needs of $2.5 million and the County's share of the joint sewage treatment plant of $13 million. Various methods of financing this expansion were discussed at the worksession. SUMMARY OF INFORMATION: Over the last week the staff has continued to meet with the Homebuilders Association. We have arrived at the following proposal as the best alternative to fund the future sewer capital needs of the County. 1. Increase in sewer rates a. Effective July 1, 1994, there will be a 14.5% increase in sewer rate. b. Effective July 1, 1995, there will be an additional 25% increase in the sewer rate. 2. Increase in connection fees a. The connection fee will increase from $500 to $1,000 effective September 1, 1994. b. The connection fee will increase from $1,000 to $1,500 effective September 1, 1995. As a result of our meetings with the Homebuilders Association, we have developed the following method to assist them in this conversion of the connection fee. 1. Existing lots of record that have paid 25% of the existing $500 fee must pay the remaining ($375) 75% by August 31, 1995 or the remaining fee will be based on the new fee of $1,500. 2. Site plans in subdivisions that have filed a preliminary plan to the County and have paid 25% of the existing $500 fee not later that August 31, 1994 must pay the balance (75%) by August 31, 1995. 3. Site plans and preliminary subdivision plans filed with the County after September 1, 1994 must pay 25% of the new fee ($1,000) and the remaining 75% by August 31, 1995 or the remaining fee will be based on the fee of $1,500. ~- - a FISCAL IMPACT: The rate increase and connection fee increase outlined above will insure that we have adequate funding for the current sewer capital projects based upon our current estimates of the costs of these expansions. STAFF RECOMMENDATION: Staff recommends approving the first reading of the attached ordinance. The second reading and public hearing will be held on June 28, 1994. Respectfully submitted, ~_ ~`~ ~ !`--I~-7L ~" Diane D. Hyatt Director of Finance Approv d by, ~~~ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: O ~) ~) ~) VOTE No Yes Abs Eddy Johnson _ _ Kohinke _ Minnix _ _ _ Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE AMENDING AND REENACTING SECTION 18-168 "SCHEDULE OF CHARGES" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE IN BASE CHARGES OF 14.5% FOR FISCAL YEAR 1994-1995, AN INCREASE IN BASE CHARGES OF 25% FOR FISCAL YEAR 1995-1996, AN INCREASE IN THE CONNECTION FEE FOR TO $1500.00, AND TO PROVIDE FOR CERTAIN TRANSITION PROVISIONS TO IMPLEMENT SAME WHEREAS, the water and sewer operations of Roanoke County are maintained as separate enterprise operations, so that the expenses of the sewer fund are paid from the revenues and fees charged to the users of the sewer system; and, WHEREAS, immediate sewer capital needs over the next two fiscal years of approximately $2,500,000 have been identified; and, WHEREAS, the County's share of the joint sewage treatment plant expansion to be designed and constructed over the next three years is estimated to be approximately $13,000,000; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia has determined that an increase in sewer rates and charges is necessary to fund these necessary capital improvement projects; and, WHEREAS, this ordinance is adopted pursuant to the authority found in Section 2.01 of the Charter of the County of Roanoke, and Section 15.1-876 of the code of Virginia, 1950, as amended; and, WHEREAS, legal notice of this increase in sewer charges has been published in a newspaper of general circulation within the County on June 7, 1994 and June 14, 1994; and, 1 G-a WHEREAS, the first reading of this ordinance was held on June 14, 1994, and the second reading and public hearing on this ordinance was held on June 28, 1994. BE IT ORDAINED , By the Board of Supervisors of Roanoke County, Virginia: 1. That Section 18-168. "Schedule of Charges" of the Roanoke County Code is hereby amended and reenacted as follows: SEWER RATE, 2 ~-~ 'i:::j::i::isl:::i:::::i::::i::i::i::i::i:: i":::::i::i::y 'S:i' : i::i:::i::i::i::Y'?`1::::::::::::i::Y: i:i.:vv.: .......... .... ............::...::::::: ::: Y.::::..::::::: .:::...::::::::::: ..::::::. .::. .... ..... .... ;;~.: ;::;::>::;:;Ba.~:~:c::>:;~c~~,n.:.: ~ ........::::::::::::::::::::::::::::::::::::::::::::::::::::::::::........::::::::::::.::::::::::::::::::::::::::::::::::.::.>:::::.:.::.:;;:;:.;. >tcs,,,> giver.:tai,e::::~v~~:::>::~f:::>::t~e;::::»~~:~::~~:::;::±~~nr~:+~e~.:~:.an,.;v <:<:::>:a~:: ~ss:ed. :~~ac ~.a..c~ ::.:::ta ::~.::::.::::T~ .::::.:..:.............:::.:.:::::::::::::::::::::::::::::.:::::::::::::::::..:.................:.:::::.::::::::::::::::::::::::::::::::.::.....................:..::::::::. _.........:._ ............P .................................................. connectc~~a.::::.a.nd..:.:::Ze:.::.::: a ;end.:::: r~h~.~.~.::::: a~~~xpa~~ .::::::::::::::::::::::::.PP.::::::::::::::::::::.;::.:>;>;:.;;;:.:.~:::::::::. >, ;< `;iii <. ~:a::::::>:<: c~~:~::: s ~.~~*::::~a.~.~.:1:aa.~.:e~::::fee..:::::.::Th~:.::~~:~:.;;:~-:.: ;~ .:::::::::::::::::::.::::::::::::::::::::.: ©;~ ~ ~ewea~ s~st~m' .... . . .. , r <:>::::>:< C)!,~<: ~a.te....:and : ~ve~s.~.;~~d€>~.a.n~€€€ c~~c~~d:::;: ~~~:~ ~:>::.~, adequa~el.~r s~~ve,' the 1, ©wn~rjappl a.carrt. .; C~ed~:~~s ;~ha;73.. ~~ ; ~ ~.m~ted :~~x a riaximum ~f twenty 'F~ve'? ~~~~~ percent w~' the. amQUnt:~;~~e~s~d ~.Q ,I :>::...:. f....:: Ti:.i:.i::.::.:::" ~r~ des :~~::::;...'~~?~. tac~ar~:::;ca:~:.::~u:: e~u~sc~r~~~~:~~ZatQ~e the... ~x:.i:.:..>::;:.;:.;: .:......:::::: :::.::::::..:::::::::::..::: :::...:::::.is'iiii::.'.:::.::.::.iii::::::. .::::::::.~:. ::::::::::: ::.:::::::Yi:, v; 1.:' :::%}i....:... ~::... ..: %::... ...iii::...:.....:.:.: ii .:...:.iii:..... .. .. .. ..i:.ii: ......: .......:: :............ .:.~:..... :. :. .::.:i ':. :: a: aa.nt.: ~:ar:::: ~ ~.~:::: s..~..~ ~:::.~a~~..~.:.~.t~e s:::: ~ha.~~Z:i:.<?aY:»> h:e:.i:.i::. _::. ::::::::::::::::::::.;i: ~av~n~~ ::~.:::1_ _ ........... .::::::::::::::::::::::::::::::::::::::::::.................::.:::::::::.::::..:::::::::::::::::::.::::.::..................::::::::::::::::::::::::::::.~::::::::::::::::....... .....:. i:' .:: <. wh z ch a ~e....;~ca~`:.>:~eld~~ ss ed::: l~ .:>::~~ii~::>>c~f ~~ ~?+~'. aid ::.' the Coun~~~ ', end. > .i> ;>::::.':>::>::>::>::i:....::>:::. ~'.:>;:.i:.;.':'....:.i:.i:.i::.:;::.::.;:.:::::.;:.;:::.i:.;:.;:.:.:.i>i::.:::::.:: ..................................... y:.:. oveirs~~ed' ~z~e cxedit pv1'icY.'; ..... . u.:.:.. _Th~.::tQta1 ::€~~~necta.on:...fe~. ~ha~~°`:k~~pad??'>a~.:;v.:,:`::'a~,rs. ~:::.i;l ...:.;:: .............................. is p~~.d,,, ;..;..;..:.:::::;:::::.. i:. i:.;:. i:.:.: (e)`: ~"sta~'~a~.ioza payment. Any landowner>z~~y,; at his:~ap~~~rn-:. on ~ox-ms `rc~vided b the count `:,:~iv%b~'`a~~4:e request >.in wrzting p y _ ~>~:::>::>.:::.i:.i:.i:.;:.i:.;::...... i' ::....:::.::. i:. i:. i:. i:::: to make,', payment! on `the `of~~-'sate' f'a~~.~.it~.e~ fee p~z~~s~ Q~ the ;' ::::::::.:.:..::::.::.::. i'.::::::.:.::...:.:.:; ~ane+~t©n fee, 'a:n thirty-six t~5',) z~trax~~ly ~.nstal~~entsF` p~ov~ded ................... ................... tha> ................... ................... ................... ................... ;. ~~.,.~....`. ~`he am©un~ of such,' ~e~ ahall.:::b~ ~.x~e?~~ae~d'':>~5~ ~v+~n ............................................ . { ~'p,~ percent . G-~ ::+";4:~; ~:ii'9. rr. i .~:."::.;:.;:_ii:i;i;i; ~:: ~:::::.: ;, ..,:>;:a:;::o`:;::;::<`:~3i:~3::::.:..~..~:.,:::: S[<;i::.;~.;~:::::::::;.., ..:...::::::..:::::::...:..:...: ..:. .: ...... V ~:~. ~ ;..~.~,..~:.::::::::::: ~'h~:.:<~QU~~ :.:::shad.~.::~ :.::::::::::::::::::::::::::::::::::~:::::<.:::::.;:.;:.;::::::::::::::::::::::::::::::.::::::::.>.:.:;.;:.; the ;::~~me:>::::~az~n~~:.~~ . rov~,d~d:;::::>:fear::::~4~;:1~:~~~.~?~>:::~?~::>: s~~.ce ;:~harc~es:> ~Qc~~ther:.L+~a.~h a he~'.;>; .:....::::::...:.....:.:.:::::::..::::::::::.. ~an~ract.> c _.::: e haL1 be a.~.~a~n€>:::fu:1:~:` r~.aa±:>.::::~:<:>:.::.>::: ~ ~-~ ~.... ~ u h,;>.... nit: ~ >;::..:.;;:>:<~?! ::.:>::>::;;;...:<.;:.;:.::::::.:>:>;>::> :.;:.;:.;:.;:.::<P:.::.;:.; :.::.:::::..::::::::::::::::::::::::::::. beer3 ~lz~tailed.. (f) Authority Of doare~ of stiipa~"visors t'o~o'ai3re ~~nYtie~"t on >:'~e .................. ................... ................... 'the b~ar~1 of su. enr~scar~:::'ma ..`;:b~?'.;::.r~4~t~;:Qr:';~v~~ve:: .........y ...:::. ortxQn>;:caf the connection fees °fo~> sewe:r;::fa~~~::ata:~ ans~a:~<~~1 'uz~~~~ f+~deral ic~r state >~ funded sewer''pra~;ecf.s ~h~ `p~^t~.a~::~f>.~~~ee~~ha .:.:: ~:s waived shah be znda.cated `a~....eQUnty< f~.~~a~~~:~'1.>::p~r~~t~.~pa~~ a~it ............................................. the sewer pa*e~ eet .> G-a .:. :: : i ii. ....;':.; :. .:.:.... .... '...... Y :::i::i::y.': \i:::.::. ' .. iiii:;iii:' ~'~..i::::i:::::...i~ ~'::i:i:::. ~::::i:::'; ::. ~:: ?:i::i::i:l. ': ~::i:'::::: %:'"~::::::~::: .......................... ........................... ''abl'e '` ........................... Off-s a,t~ Fac'~.l ~tti.es ', ~'~e _. ;:.;::.: >..~ ~~ ~? ,.,.::.. '>:::: The director of finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The director of finance may promulgate regulations to implement this adjustment procedure. (e) (j )`, For those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of thirty thousand (30,000) gallons per month for commercial customers and eighteen thousand (18,000) gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this Ordinance.-~;~-~~~_~. (kj T~'~i'1~~tiz~n Provis%ort~::;; 7 G-~ ~r::::> cv~ne~ :a:vn::::f~~.:::: ~c~~ .:..:::::::.:::::::::::::::.::::::::~.:::::::::::::::::::::::::::::::::::::.. ;:. >.:; :: ;>:><: ;>:>:::::.. ; eel:~c~n::::::>::>::~r:::>::><:::;PS~~::::.:: ~ .:............:::::::::::::::::::::::::::::::..... `;; >::;:a~. >:?..... <~'>>an. ~,....~ . u: :>;_: ~~::::::~:>::::>::::>:1>9:~::~::: ~. ~~~~ as.~.:;.;~~.;:::~~:.;:::.t.;:.;:.;:.;:.>:.;:.;:.; :.:.:::::::::::::::::::::......::::::::::::::::::::::::::: ~::::::::.::;::::::::::::::::::::::::::::::::::::::::..... ~.:.a.:.::::: F ~~:::: s.a,n:.1e.:. ;.;f am~..~, y.::.;;~..~t~ .::::::::::::::::::::::.;:.;:.;:.::.;;:.;:.;:.;:.::.::.::::::::::::::::::::.;:.;:.;:.:::.::.::.;:.;:.;;::.::::::::::::::. ;;;: a t that, ~m r r >~~~.. ~wner~~~ppl,~can~s :that have. ~~~;ed .::::pre, a~~.nx ................... aye ~.~~) awr~ersjappl.a.cants ~hat'hav~* f~'ei~ a, prela~anax}~:~at ............................ fie : a.n effect a~: that t~zne !i {-~} ~j The provision of this Ordinance *T^, c'~cn-~-n and the rates established hereby shall be effective from and after ~-~ ~9-~~ Tull><~>~~~'. ACTION ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: ORDINANCE EXTENDING THE FRANCHISE OF BOOTHE AMERICAN COMPANY D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 120 DAYS COUNTY ADMINISTRATOR'S COMMENTS: / .~.,.r/ ~~~••~ BACKGROUND' The original franchise agreement between the County of Roanoke and Boothe American Company doing business as Salem Cable TV was enacted in May of 1979 with an effective date of June 29, 1979. The term of this franchise agreement was for 15 years from the date that Salem Cable TV received authorization from the F.C.C. to operate a cable television system within the portions of Roanoke County adjoining the City of Salem. SUMMARY OF INFORMATION: Negotiations are currently under way between a committee appointed for this purpose by this board and representative of Boothe American Company d/b/a/ Salem Cable TV. The County Attorney's Office has presented to their representative a detailed outline of the critical issues which must be addressed in a new franchise agreement. The County is currently awaiting a response from Boothe American Company on these issues. All issues directly parallel provisions currently contained in the County's franchise agreement with Cox Cable Roanoke, Inc. Conclusion of an agreement on the terms of a new franchise agreement have been delayed because of the exceptional demands created by the recent cable rate regulations issued by the F.C.C. over the past several months. It is anticipated that negotiations will conclude by the end of August in order to permit the Board of Supervisors to consider and act on a new franchise agreement by the end of September, 1994. FISCAL IMPACT• None at this time. STAFF RECOMMENDATION: Staff recommends the adoption of this ordinance. Respectfully submitted, G-3 Jo eph B. Obenshain Senior Assistant County Attorney ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE EXTENDING THE FRANCHISE OF BOOTHE AMERICAN COMPANY D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 120 DAYS WHEREAS, Boothe American Company d/b/a Salem Cable TV currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke County; and WHEREAS, negotiations are currently under way between Boothe American Company d/b/a Salem Cable TV and the County of Roanoke for the renewal of this franchise agreement as of June 30, 1994, which negotiations may not be concluded sufficiently prior to such date to permit adoption by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about June 30, 1994; and WHEREAS, Boothe American Company d/b/a Salem Cable TV is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on June 14, 1994, and the second reading of and public hearing for this ordinance was held on June 28, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Boothe American Company d/b/a Salem Cable TV to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, after ~+~ June 30, 1994, and to prevent any interruption of cable television services to customers of Salem Cable TV, the franchise of Boothe American Company d/b/a Salem Cable TV for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of one hundred twenty (120) days beginning at 12:00, midnight, on July 1, 1994, under the same terms and conditions as contained in the existing franchise agreement between Boothe American Company d/b/a Salem Cable TV and the Board of Supervisors of Roanoke County, Virginia. 2. This ordinance shall be in full force and effect from its passage. ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Ordinance Authorizing the Vacation of a Portion of an Existing 20-Foot Sanitary Sewer Easement and Accepting a Relocated Portion of Same Easement Located on Lot 1, Block 2, Section 1, Lakeland Farms COUNTY ADMINISTRATOR' S COMMENTS : `~~'`,~O"v~+~+'" ~Gt~~^ "' BACKGROUND' The record map for Section 1, Lakeland Farms dated November 17, 1977 shows a 15-foot sanitary sewer easement; however, the easement obtained by the Roanoke County Public Service Authority dated March 1, 1977 calls for a 20-foot sanitary sewer easement. When the residence was constructed, it was apparently sited assuming the easement was 15-foot wide. This causes the dwelling to encroach the actual 20-foot easement by approximately 2 feet. This encroachment was discovered during a recent title search for the sale of the property. FISCAL IMPACT' All costs associated with the adjustment of this easement will be handled by the parties associated with the sale of the residence. STAFF RECOMMENDATION: Staff recommends that 2.5 feet of the 20-foot easement be vacated on the north side of the existing easement and an additional 2.5 feet be added to the south side of the existing easement as shown on the attached plat. Staff feels that the sewer line can still be properly maintained with this revised easement. G-~+ SUBMITTED BY: Gary Rob tson, P.E. Utility Director APPROVED: /'f~ Elmer C. Hodge County Administrator Approved Denied Received Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens G -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 1, BLOCK 2, SECTION 1, LAKELAND FARMS WHEREAS, by Deed dated March 1, 1977, Ezera E. Wertz and Elsie M. Wertz conveyed to the Roanoke County Public Service Authority (predecessor in title to the Board of Supervisors of Roanoke County, Virginia), a sewer line easement, twenty feet (20') in width, across a tract of land owned by the Wertz's, in connection with the sewer system designated as "Interceptor from Nottingham Hills to Castle Rock West, Section 1"; and, WHEREAS, Lakeland Developers, Inc., subsequently subdivided and developed a portion of said tract of land into Section 1, Lakeland Farms, as shown upon the plat dated November 17, 1977, made by T.P. Parker & Son, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 123; and, WHEREAS, the above-described 20' sewer easement is referenced, but incorrectly shown upon the subdivision plat as an "existing 15' san. sew. esmt."; and, WHEREAS, the petitioners, Shelton Parker Spencer, III, and Linda Taylor Spencer, husband and wife, are the owners of Lot 1, Block 2, Section 1, Lakeland Farms; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the 20' sanitary sewer easement; and, ~4 WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate the northern 2.5 feet of the sanitary sewer easement and accept in exchange an additional 2.5 feet for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20'); and, WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 14, 1994; and a second reading and public hearing was held on June 28, 1994; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, the northern 2.5 feet of the 20' sanitary sewer easement across Lot 1, Block 2, Section 1, Lakeland Farms, in the Windsor Hills Magisterial District, owned by Shelton Parker Spencer, II, and Linda Taylor Spencer, husband and wife, be, and hereby is, vacated; and, 4. That, in exchange, acquisition and acceptance of an additional 2.5 feet for sanitary sewer easement purposes on the G-4 southern side of the existing easement for a total width of twenty feet (20') be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Shelton Parker Spencer, II, and Linda Taylor Spencer, or their successors or assigns; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 1, BLOCK 2, SECTION 1, LAKELAND FARMS WHEREAS, by Deed dated March 1, 1977, Ezera E. Wertz and Elsie M. Wertz conveyed to the Roanoke County Public Service Authority (predecessor in title to the Board of Supervisors of Roanoke County, Virginia), a sewer line easement, twenty feet (20') in width, across a tract of land owned by the Wertz's, in connection with the sewer system designated as "Interceptor from Nottingham Hills to Castle Rock West, Section 1"; and, WHEREAS, Lakeland Developers, Inc., subsequently subdivided and developed a portion of said tract of land into Section 1, Lakeland Farms, as shown upon the plat dated November 17, 1977, made by T.P. Parker & Son, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 123; and, WHEREAS, the above-described 20' sewer easement is referenced, but incorrectly shown upon the subdivision plat as an "existing 15' san. sew. esmt."; and, WHEREAS, the petitioners, Shelton Parker Spencer, III, and Linda Taylor Spencer, husband and wife, are the owners of Lot 1, Block 2, Section 1, Lakeland Farms; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the 20' sanitary sewer easement; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate the northern 2.5 feet of the sanitary sewer easement and accept in exchange an additional 2.5 feet for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20'); and, WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 14, 1994; and a second reading and public hearing was held on June 28, 1994; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, a portion of the 20' sanitary sewer easement across property owned by Shelton Parker Spencer, II, and Linda Taylor Spencer, husband and wife, shown and designated as "2.5' OF S.S.E. TO BE VACATED" upon the 'Survey for Sheldon Spencer Showing The Relocation of Sanitary Sewer Easmnt. on Lot 1, Block 2, Sec. 1, Lakeland Farms,' dated June 13, 1994, made by Jack G. Bess, Certified Land Surveyor, a copy of which is attached hereto, be, and hereby is, vacated; and, 4. That, in exchange, acquisition and acceptance of an additional 2.5 feet for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet ( 2 0') , being shown and designated as "2 .5' OF S . S . E . TO BE DEDICATED" upon the 'Survey for Sheldon Spencer Showing The Relocation of Sanitary Sewer Easmnt. on Lot 1, Block 2, Sec. 1, Lakeland Farms,' dated June 13, 1994, made by Jack G. Bess, Certified Land Surveyor, a copy of which is attached hereto, be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Shelton Parker Spencer, II, and Linda Taylor Spencer, or their successors or assigns; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. ,r,~,~„~,. TUf•I 14 ' y4 U9 ~ 11 JHt;I: L . ~ BE~;S P.2 CURVE RADfUS TANGENT LENGTH '~A' 275.00' 24.06' 48.00' 8. 89 °3g• /p~ ~~.~' i 5' TELE. ELEC. EASMNT. ~~ 30' MINIMUM BUILDING LINE. } ~! LOT 2 ~ a ~ _ ~ ~~ . N O M .~~ N _ ~ EXISTING 2 20' SAN i TARY SEWER ESM' T. D.B. l 06D, PG. 824 BRANCH N T3o36 ...._.... ~-- NOW ~ / O4 EZER ER / Y ORNjER~ X34. ~4. 0, e, q F OF Y 8 ~ ~ p~ERTZ 5 ~5 LEGAL REFERENCE: P. B. 9 PG. ! 23 TAX N0. 76.03-4-22 DELTA CHORD CH. BEARING 10° 00' 03' 47.94' S 78° 36' 10' E 849. 4 I' TO C Sores j Q DR. LAKELAND DR. r ~~RVE 4A`R/w~ ---. S 83° 36` ! 0` E 2 j , 0' --~_ _ _~ ~ ~ ~1 ~ Oj O ~_ ~1- `_ ~Z` ~~ ~. -v 2 ~ ~'~o ~ -~ ~ x .. z. 5' .P U' r .-- ~;`•••........ a~ s ~ r cn .. ,: S, ~, r ~ ~, ;~ .........o, s~ v ~ ~, ~ _~ •.......acaT~.o ~ 2' S' OFD` N r 7.3g' K', _` ..~_~ •. ~ ~ _~ •..... f DED ~ A ~ ~ ~ 1`, h ~ ~ 4 LOT ( N 0.313 ACRE N "'•••• . BLOCK 2 IEASEMENTGE ~ -- - ~-- W. o _ ~_~ •~.~ NOTE: THE SUBJECT PROPERTY IS LOCATED iN FLOOD INSURANCE ZONE °X" AS DESIGNATED BY THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT. r =- ITEM NUMBER ~~y~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Ordinance Authorizing the Acquitions of Necessary Easements to Construct the Hollins Road Water Line Extension COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Board of Supervisors has approved the Hollins Road Water Line project along with the appropriate funding as part of the Hanover Direct project. The above project will involve acquisition of approximately 39 easements. In order to secure the required properties in a timely manner, staff is submitting a list of affected properties for approval by the Board. A map of the area is attached. The following is a list of properties involved: TAX MAP NO. PROPERTY OWNER A UISITION 28.13-01-23.7 PAYNE, RONALD L. & LINDA D. Easement 28.13-01-24 SHELTON, OLIVENE W. Easement 28.13-01-25 HARDIE, JAMES W. & PAMELA C. Easement 28.13-01-25.1 HARDIE, JAMES W. & PAMELA C. Easement 28.13-01-26 BARYON, WILLIAM R. & BETTY L. Easement 28.13-01-27 ROANOKE CO. BOARD OF SUPERVISORS Easement 28.13-01-27.2 AMP INCORPORATED Easement 28.13-01-27.3 SHIMCHOCK'S LITHO SERVICE, INC. Easement 28.13-01-28 NININGER, CHARLES L. & GLADYS A. Easement 28.13-01-29 NININGER, CHARLES L. & GLADYS A. Easement 28.17-01-01 ALL, MAURICE C. & JUANITA G. Easement 28.17-01-02 DOGAN, ROBERT H. & FRANKIE M. Easement 28.17-01-03 HALSEY, HENRY C. & PEGGY LOU Easement 28.17-01-04 MATTHEWS, HENRY M. & MAXINE Easement 28.17-01-05 PATTERSON MEMORIAL (GRACE) Easement 28.17-02-09 WRAY, FRANK T. & MAMIE Easement 28.17-02-i1 HOLDREN, MICHAEL S. & BRENDA A. Easement 28.17-02-14 SWEET, RICKY L. Easement 28.17-02-10 TURNER, ROY T. & LORENE W. Easement 28.17-02-12 CHUMBLEY, JAMES R. & MARGARET G. Easement 28.17-02-13 SWEET, RALEIGH T. & FRANCES P. Easement 28.17-02-15 SWEET, RALEIGH T. & FRANCES P. Easement 38.16-01-03.1 DOMINION TRUST CO & M. E. HINMAN Easement 38.16-01-03.2 DOMINION TRUST CO & M. E. HINMAN Easement 38.16-01-03.3 CBL PLANTATION PLAZA (FOOD LION) Easement ACTION # CT 5 TAX MAP NO. 38.16-01-03.4 38.16-01-03.5 39.05-O1-02 39.05-01-03 39.05-01-04 39.05-01-09 39.05-01-10 39.05-01-12 39.05-01-13 39.05-01-13.1 39.09-01-O1 39.09-01-02 39.09-01-04 39.09-01-04.1 PROPERTY OWNER CENTRAL FIDELITY BANK CBL PLANTATION PLAZA, LTD. SMITH, ELLEN LURENE STANLEY LESLIE, FRANCES STANLEY & R. CO. REID, MAURICE W. SEVENTH DAY ADVENTIST REFORM REFORMATION HERALD PUBLISHING NOELL, RONNIE D. & KAREN S. KELLEY, ROBERT E. & ROBIN C. NOELL, RONNIE D. & KAREN S. FRIENDSHIP MANOR APT. VILLAGE FRIENDSHIP MANOR APT. VILLAGE ANGLIN, ADRIAN L. JR. & DEBRA G. ANGLIN, ADRIAN L. JR., & DEBRA G. ACQUISITION Easement Easement Easement Easement Easement Easement Easement Easement Easement Easement Easement Easement Easement Easement Staff would recommend that the payment for acquisition of easements be in an amount negotiated with the property owner not to exceed 40% of assessed value of the land plus any actual damage to improvements as established by County assessment records or an appraisal made by an independent appraiser retained by the County. FISCAL IMPACT• The cost of easement acquisition is included as part of the overall project budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing acquisition of easements at a cost not to exceed 40% of the assessed value plus cost of actual damage to improvements as established by County assessment records or an appraiser retained by the County as needed for the Water Line Extension to serve Hanover Direct. SUBMITTED Gary Robertson, P.E. Utility Director APPROVED: ~~ Elmer C. Hodg County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE AUTHORIZATING THE ACQUISITION OF NECESSARY EASEMENTS AND PROPERTY TO CONSTRUCT THE HOLLINS ROAD WATER LINE EXTENSION WHEREAS, location plans for the Hollins Road Water Line project are being completed and the project will requires acquisition of easements across certain properties; and, WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on June 14, 1994, and the second reading was held on June 28, 1994. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of the necessary easements for the Hollins Road Water Line Extension are hereby authorized across the following properties, referenced by Tax Map Number, from the following property owners, their successors or assigns: Tax Map No. Property Owner Acquisition 28.13-1-23.7 28.13-1-24 28.13-1-25 28.13-1-25.1 28.13-1-26 28.13-1-27 28.13-1-27.2 28.13-1-27.3 28.13-1-28 28.13-1-29 28.17-1-1 28.17-1-2 28.17-1-3 28.17-1-4 28.17-1-5 28.17-2-9 Payne, Ronald L. & Linda D. Easement Shelton, Olivene W. Easement Hardie, James W. & Pamela C. Easement Hardie, James W. & Pamela C. Easement Barton, William R. & Betty L. Easement Roanoke Co. Board of Supervisors Easement AMP Incorporated Easement Shimchock's Litho Service, Inc. Easement Nininger, Charles L. & Gladys A. Easement Nininger, Charles L. & Gladys A. Easement All, Maurice C. & Juanita G. Easement Dogan, Robert H. & Frankie M. Easement Halsey, Henry C. & Peggy Lou Easement Matthews, Henry M. & Maxine Easement Patterson Memorial (Grace) Easement Wray, Frank T. & Mamie Easement ~- -5 17-2-11 28 Holdren, Michael S. & Brenda A. Easement . 17-2-14 28 Sweet, Ricky L. Easement . 28.17-2-10 Turner, Roy T. & Lorene W. Easement 28.17-2-12 Chumbley, James R. & Margaret G. Easement 28.17-2-13 Sweet, Raleigh T. & Francis P. Easement 28.17-2-15 Sweet, Raleigh T. & Francis P. Easement 38.16-1-3.1 Dominion Trust Co. & M. E. Hinman Easement 38.16-1-3.2 Dominion Trust Co. & M. E. Hinman Easement 38.16-1-3.3 CBL Plantation Plaza (Food Lion) Easement 38.16-1-3.4 Central Fidelity Bank Easement 38.16-1-3.5 CBL Plantation Plaza, Ltd. Easement 39.05-1-2 Smith, Ellen Lurene Stanley Easement 39.05-1-3 Leslie, Frances Stanley & R. Co. Easement 39.05-1-4 Reid, Maurice W. Easement 39.05-1-9 Seventh Day Adventist Reform Easement 39.05-1-10 Reformation Herald Publishing Easement 39.05-1-12 Noell, Ronnie D. & Karen S. Easement 39.05-1-13 Kelley, Robert E. & Robin C. Easement 39.05-1-13.1 Noell, Ronnie D. & Karen S. Easement 39.09-1-1 Friendship Manor Apt. Village Easement 39.09-1-2 Friendship Manor Apt. Village Easement 39.09-1-4 Anglin, Adrian L. Jr. & Debra G. Easement 39.09-1-4.1 Anglin, Adrian L. Jr. & Debra G. Easement 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Hanover Direct project funds; and, 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. c:\wp51 \doc\agenda\realest\hollins 2 ~~ K-+-S w H ~ °' A °0 ~ w O ~ ~ ~ z a 0 x r z 0 w x z H z ~ z_ ~ ~ ~ x a w • A w ~ x 0 a H ~1 ACTION NO. ITEM NO. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 86.01-2-15 LOCATED OFF HOMEWOOD CIRCLE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR' S COMMENTS : G~y~ _ "_"` ~~.~~r~ SUMMARY OF INFORMATION: Staff is requesting that the Board declare a parcel of real estate located off Homewood Circle in the Windsor Hills Magisterial District and identified as Tax Map No. 86.01-2-15 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. FISCAL IMPACTS• The proceeds from the sale of this surplus property shall be paid into the capital projects fund. STAFF RECOMMENDATION: Staff recommends that the Board declare Tax Map No. 86.01-2-15 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property. Respectfully submitted, Approved by, ohn D. alley __ _._ roperty Ma er Elmer C. Hodge County Administrator 1 G -c~ Action Approved ( ) Denied ( ) Received ( ) Referred to c:\wp51 \agenda\reales[\ho mewood Motion by vole No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 (o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 14, 1994 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 86.01-2-15 LOCATED OFF HOMEWOOD CIRCLE IN THE WINDSOR HILLS DIS- TRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on June 14, 1994; and a second reading was held on June 28, 1994, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 86.01-2-15; and 3. That an offer having been received for said property, the offer of property for accepted/rejected; and is hereby 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\wp51 \agenda\realest\homewood. ord to purchase this G-~ 0 2r0 / /= ~ ~ ~ .~ r, / 227 ...~~ N n c i (' ~ • ~ Q~ GO ~ cDN.-~ D ~ D D n n CJ ~•W D n ~l n ~ .~.~ ,..~ ... _ yL'961 bLl v) 45111 /~ 6 ~ 599 • 0~1 ~ 6 ~ ,u ~~ ZtiS6 _ ~ 2 9 ~' 6 w ~ OS - iv rv • (~ ~ ~ o co v r 32 Fu w O • w rn ~~ 2 •~ ~ 1 w W T J v t. ~~ ,~ co i ~O o. !20.5 IO?.2 Ii0 66.C4 ^ ~ W ~ ~G d ~Q 46.52 ~ ,p3 C, 203. ~~ ~ ~ cr MM _ V ~ O • W -+ ca -+ N ~ U ~ w • Q~ ,p ~O ~a ~~~ r ~ ~ L L - `, ~ • 9 L \ c~S tJ \ LQ\ ~ • rW~~ y ~~ V' v 6, • ~, - , ;ti a 10'3SZ 0 ~~ v O O lD ~, w `~ N `° U U 1 Cn ti. ~ ~ 00 , N =~ ~ ~ ~ ~5 9 V ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE 61494-6 AMENDING CHAPTER 2 "ADMINISTRATION" OF THE ROANORE COUNTY CODE BY THE ADOPTION OF A NEW ARTICLE IV "SELF-INSURANCE PROGRAM", BY ESTABLISHING A PROGRAM TO RETAIN CERTAIN RISRS AND MANAGE CLAIMS RESULTING FROM PUBLIC LIABILITY WHEREAS, Section 15.1-7.3:1 of the Code of Virginia, 1950, as amended, authorizes the governing body of any county, city, town or any political subdivision thereof, to provide for liability insurance or self-insurance to cover the costs and expenses incident to liability arising from the conduct of officers, employees or volunteers in the discharge of their official duties; and, WHEREAS, Chapter 11.1 of Title 15.1 of the Code of Virginia authorizes political subdivisions of the Commonwealth of Virginia to establish or participate in self-insurance pools; and, WHEREAS, local governments may obtain insurance from an insurance company; obtain coverage through group self-insurance pools, an insurance plan established by the Virginia Division of Risk Management, or through the creation of an individual self- insurance plan, or any combination thereof; and WHEREAS, the establishment of this self-insurance program shall benefit the citizens and taxpayers of Roanoke County; and, WHEREAS, the first reading of this ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994. 1 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1) That the Roanoke County Code is hereby amended by the adoption of Article IV of Chapter 2, as follows: ARTICLE IV. SELF-INSURANCE PROGRAM Sec. 2-80. CREATION AND PURPOSE The Board of Supervisors of Roanoke County, Virginia, hereby adopts a Self-Insurance Program ("the Program"), effective July 1, 1994. The Program provides coverage for losses arising after June 30, 1994 which are not covered by commercial insurance policies purchased by the County of Roanoke, Virginia ("the County"). This Program is not intended to provide any excess coverage above the limits of any insurance policy purchased from any insurance carrier, insurance pool, or program. The Program's protection extends to covered persons, defined below as County officers, employees, and volunteers. Coverage is subject to the provisions and exclusions listed in the Program. The Program is established for the purpose of providing a system through which the County will retain certain risks and manage the claims which emanate from public liability incidents and the legal obligations imposed as the result of injury to employees. The Program is created for the purpose of paying all legitimate claims and expenses which arise under the Program. This Program is not a contract between the County and any person, employee or entity, and it expressly intends not to create any third party beneficiaries under the Program. This Program creates no vested 2 rights or property interests in anyone except as required by Statute and may be amended at any time by the Board of Supervisors. Sec. 2-81. DEFINITIONS A. "Covered Person" means a County officer, County employee, or volunteer. B. "County Officer" means a member of the Board of County Supervisors, a constitutional officer, an elected official, or a member of a board, commission or authority which is appointed by the Board of Supervisors or performs functions of the County, e.g., Electoral Board, Board of Zoning Appeals. C. "Employee" means a person other than a volunteer or County officer who performs services for the County, is paid wages or a salary by the County in exchange for services, and who is subject to direction by County officers or their designees. The term also includes persons who perform functions of the County, e.g., Registrar. The term specifically excludes independent contractors. D . "Volunteer" means a person other than a County officer or employee who performs services for the County without remuneration and who performs them subject to direction by County officers or employees and who is registered as such with the County's Department of Human Resources. E. "occurrence" means an event or accident that results in personal injury or property damage. F. "Personal injury" includes 3 1. death, bodily injury, sickness, shock, intentional infliction of mental anguish or mental injury. 2. false arrest, false imprisonment, wrongful eviction, wrongful detention, malicious prosecution, or humiliation, 3. libel, slander, defamation, invasion of rights to privacy, infringement of copyright, false service of civil papers, abuse of process, 4. assault and battery, and 5. deprivation of rights, privileges, or immunities secured by state or federal law or by the Constitution of the United States or the Constitution of Virginia. G. "Property Damage" means physical injury to or destruction of tangible and/or intangible property and all direct and consequential loss resulting therefrom. H. "Claim(s)" means requests for payment for personal injury or property damage. I. "Self-insurance Fund." The risk management fund shall be a continuing appropriation, notwithstanding fiscal years, to be used for payment of the administrative costs, expenses, settlements, judgments, and claims of the self-insurance program. The self-insurance fund may also be augmented from time-to-time with transfers from other accounts. J. "Self-insurance Trustees." There is hereby created a self-insurance committee for the purpose of administering, in accordance with the provisions of this article, the self-insurance program with the risk manager. The self-insurance trustees shall 4 be comprised of the county administrator, county attorney, director of finance, and the risk manager, or their designee. Sec. 2-82. LIMITS OF LIABILITY: $5,000,000 PER OCCURRENCE. A. In General - The County and the Self-Insurance Program shall defend a covered person against any suit seeking damage covered by the Program, even if some or all of the allegations are groundless, false or fraudulent. The Program shall not, however, be obligated to pay any claim or judgment or to defend any suit once the limit of the liability coverage has been exhausted. B. Specific Costs - The Self-Insurance Program will pay, within the per occurrence limit of liability coverage: 1. All expenses incurred and costs taxed against a covered person in any suit defended by the Program and any interest assessed on any judgment, including pre-judgment interest as well as interest which accrues after entry of judgment. 2. Any premiums on appeals bonds required by any suit defended by the Program. 3. All reasonable expenses incurred in the investigation or defense of any claim or suit. Sec. 2-83. RISRS COVERED BY THE PROGRAM In accordance with Section 2-82 of this Program, the County shall indemnify against personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County or its related agencies in such amounts as the county shall approve, after it is determined that: 5 A. indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or B. indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as a political subdivision of the Commonwealth of Virginia. In the event the County chooses to limit indemnification, it shall notify the employee of such limitation in a reasonable time following receipt of the claim. Risks covered by the Program include: A. Property damage (including consequential damages when not due to other causes excluded by the Program) to or loss of real and personal property owned by the County or property owned by others that is under care, custody or control of the County. 1. Property damage shall include: a. the expense of removing damaged property and debris (other than building foundations) after any covered loss, b. expenses incurred to reduce or prevent actual or imminent loss or damage as long as these expenses are less than the loss or damage being reduced or prevented, c. expenses incurred due to the demolition of undamaged portions of covered property when required by law, ordinance, code or regulation, including site clearing, replacement of the undamaged portion, and business interruption expenses due to the delay in repair or rebuilding, 6 d. architects' fees for consultation arising from covered losses, subject to a limit of seven percent (7%) of replacement cost, and e. construction or repair expenses required by any law, ordinance, code or regulation which regulates construction, repair, replacement or use of any damaged or undamaged portions of the property. 2. Property damage shall not include: a. loss by moth, vermin, termites or other insects; wear, tear or gradual deterioration; rust, wet or dry rot or mold, shrinkage, evaporation, loss of weight, or leakage unless caused by fire or fire fighting, b. loss or damage caused by contamination unless directly resulting from fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, c. loss resulting from dampness of atmosphere or variation in temperature unless caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, d. loss of electrical appliances or devices of any kind, including wiring, arising from electrical injury or disturbance unless as a direct result of loss or damage caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, 7 e. loss to motor vehicles, aircraft, or watercraft including tires, caused by normal wear or tear, mechanical or electrical breakdown or failure or freezing, f. loss to property other than motor vehicles, aircraft, and watercraft by mechanical breakdown, including rupture or bursting by centrifugal force, g, loss to aircraft, standing timber, trees, shrubs, lawns, growing crops and livestock, h. unexplained loss or mysterious disappearance, or shortage disclosed upon taking inventory, and i. loss resulting from normal aging of equipment, buildings, or other property. B. Workers' Compensation - The County will pay workers' compensation benefits to employees and volunteers who are injured by accident or who develop a disease caused by their employment when required by Title 65.2 of the Code of Virginia, 1950, as amended (the Virginia Workers' Compensation Act, hereinafter "the Act"). The employee must notify the County of any return to employment, increase in earnings, or recovery for injury from third parties and if the employee fails to so notify the County, the County's obligation to pay benefits will terminate. The County reserves its subrogation rights as provided in the Act. r~,~.~ a e Benefits shall be paid in accordance with the provisions of State law and the provisions of 8 the Roanoke County Employee Handbook as amended from time to time by resolution of the Board of Supervisors. This workers' compensation coverage does not apply to: 1. individuals not employed by the County, 2. persons providing services to the County as independent contractors, 3. non-County employees injured or exposed to occupational diseases on County property, and 4. employees receiving medical treatment provided by a physician not listed in the County's Physician List, except when (a) the nature of the illness or injury requires emergency medical services or (b) the employee is referred by a physician who is on the County's Physician List to a physician who is not on the County's Physician List, and 5. County officers, unless they are deemed to be covered "employees" under the Act. C. Automobile Liability - The Program will pay claims which a covered person is legally obligated to pay for negligent operation of a motor vehicle in the course of County business. However, if the covered person is driving a non-County owned vehicle on County business and is guilty of negligence, the Program will only provide secondary coverage to the covered person's personal liability insurance over and above minimum amounts required by Virginia law, i.e., the Program will pay for any claims against the covered person which exceed the limits of the covered person's personal insurance policy up to the Program limit of 9 liability. The Program will not pay claims for any damage to any non-County owned vehicle operated by a covered person which is due to the negligence or intentional actions of that covered person. The Program provides the statutory minimum limits for uninsured motorist coverage and specifically rejects coverage in excess of the statutorily mandated minimum. The limits of liability for uninsured and underinsured motorist liability coverage shall be the minimum amounts required by Virginia law, currently established as follows: $25,000 because of bodily injury to or death of any one person in any accident, and subject to the limit for one person, to a limit of $50,000 because of bodily injuries to our death of two or more persons in any one accident, and to a limit of $20,000 because of injury to or destruction of property of others in any one accident, or as may be hereafter established by law. The Program's uninsured motorist coverage shall be secondary to any such coverage in the covered person's personal liability insurance policy or any other available uninsured motorist coverage. The Program provides medical payments coverage only to the extent mandated in Va. Code Title 38.2. The Program will not pay collision and comprehensive damage claims for County owned or leased motor vehicles. These repair expenses or losses shall be the responsibility of the County department, agency, or officer to which the motor vehicle is assigned. 10 D. Comprehensive General Liability including Law Enforcement Legal Liability and Public Officials' Liability. The Program will pay claims for liability imposed upon a covered person for personal injuries and property damage or loss because of the acts, errors or omissions of a covered person in the course of his duties on behalf of the County. Not included in this comprehensive general liability coverage are County employees whom the covered person may have injured in the course of their employment (because such employees have coverage under the Workers' Compensation section). E. Medical Services - The Program will pay claims, if based solely on error, negligence, omission or mistake, arising out of medical services which were rendered or which should have been rendered by any duly qualified medical practitioner, nurse or technician employed by the County or acting at its request. The Program will provide coverage only to the extent that the losses exceed the medical, professional's other insurance coverage and to the extent of the Program's limit of liability. G. Faithful Performance Blanket Bond Liability - The Program will indemnify the County for loss caused through failure of any County officer, volunteer or employee, acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment. Sec. 2-84. LIMITATIONS ON AND EXCLUSIONS FROM COVERAGE A. Excess Coverage - In no event shall the County indemnify the amount of any liability or loss for which there is any 11 insurance in effect which covers such loss or which would have covered such loss except for the existence of this Program. B. Excluded Acts - The Program will not pay for liability claims stemming from: 1. damage to or destruction of property caused by the covered person to his or her own property, 2. any willful malicious acts or any acts of intentional misconduct, 3. any acts outside the scope of employment or business of the County, 4. actions or inactions while under the influence of alcohol or illegal drugs or the abuse of legal drugs, 5. any claims for acts, omissions, or events occurring prior to July 1, 1994, 6. the exercise of eminent domain or condemnation, 7. judgments for losses covered under the Program when covered persons fail to notify the County Attorney of court actions against them in sufficient time for the County Attorney to file responsive pleadings or when the covered person fails to cooperate in the preparation or presentation of his or her defense. The Program will not pay claims for loss or damage in excess of the cost to repair or replace the damaged or destroyed property in a condition equal to its condition immediately before the loss or damage. If the County decides to replace destroyed or damaged property on another site, the cost of such site is excluded from coverage. 12 C. Loss of Coverage - A covered person shall not, except at his own cost and expense, make any payment, admit any liability, settle any claim, assume any obligation, or incur any expense without the written consent of the County Risk Manager. Any violation of this provision will result in a loss of coverage under the Program. D. The Program will not pay punitive damages awarded by a judge or jury against any covered person. E. Nothing contained in this Program shall be construed to abrogate or waive any defense of sovereign immunity, official immunity, governmental immunity, or any other defense available to the County, or any covered person. Sec. 2-85. PROCEDURES The Board of Supervisors has authorized the establishment of the Self-Insurance Trustees Committee ("the Trustees"). The Trustees shall provide general oversight to successfully implement the Program. The Risk Manager will administer the Program under the following procedures. A. Reporting of Claims; Written Notice - Upon the happening of any occurrence which may be covered by the County's insurance, written notice containing the identity of the person seeking coverage or indemnification under this Program, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner of any damaged property and (3) all witnesses whose identities are known or can be reasonably determined shall be given as soon as 13 practicable by the person seeking coverage or indemnification under this Program to the Risk Manager. Any person seeking coverage or indemnification under this Program and who is no longer employed by or otherwise providing service to the County shall also provide the Risk Manager with his or her name, address and work and home telephone numbers and shall further be required to up-date information on how he or she can be contacted by the Risk Manager when necessary. B. Reporting of Claims; Service of Process - If a claim is made or an action is brought against coverage or person as a result of any occurrence which may be subject to indemnification under the County's insurance or the Program, that person shall immediately notify the County Attorney in writing and forward to the County Attorney every demand, notice, summons, or other process received by the covered person or his representative. C. Cooperation - All persons seeking indemnification under the Program shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. No such person shall make any payment, assume any obligation or incur any expense, without prior approval by the County 14 Attorney. Such action without County Attorney approval shall void any coverage or indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such settlement is in the legal or management interests of the county or its officers, employees or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Program shall be void for the occurrence for which the settlement was disapproved. D. Failure to Give Notice or Cooperate - The County shall not provide coverage or indemnification for any person with respect to any loss for which that person fails to comply with all provisions of paragraphs A, B, and C of this section. E. Defense of Claims - The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County. F. Conflict of Interest - In the event of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Plan, on any claim, lawsuit or combination of claims or lawsuits or (2) any other ethical consideration, which might impede effective representation and legal defense by the County Attorney, the County Attorney is authorized to retain outside or additional 15 counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Program shall bear the cost of such counsel. G. Authority to Hire Experts - After consulting with each other, the Risk Manager and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided coverage or indemnification under the Program. The costs and expenses of such experts shall be borne by the Program. H. Subrogation Rights Reserved by the County. 1. If a covered person receives a payment from another source for a loss which is also covered by the Program, the Program has the right to recover from the covered person any amounts paid by the Program which have been paid from another source. 2. A recovery made pursuant to subrogation will be applied to reduce the loss for which the County has made payment or otherwise incurred expenses. I. Purchase of Insurance The Risk Manager shall recommend to the Trustees the purchase of such insurance or participation in group self-insurance pools as may be appropriate to provide coverage or such additional coverages to the extent that loss exposure exceeds the reasonable capacity of the self-insurance fund to afford adequate coverage. The Trustees on behalf of the County may contract, subject to the provisions of the Virginia Public Procurement Act, 16 for insurance, re-insurance or participate in group self-insurance pools. Sec. 2-86. ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND A. Generally - The Department of Risk Management shall be responsible for administering this Program. B. Claims Procedures - The Department of Risk Management shall administratively handle claims made against the County. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. The Risk Manager shall develop and implement comprehensive claims procedures. C. Claims Adjustment - Authority Level - The Risk Management Department will provide claims administration services through its own staff or through the services of an independent third party claims administration organization. The Risk Management Department will have authority to adjust claims when it is in the best interest of the County for the Risk Management Department to do so. Generally, but not in all cases, it is in the best interest of the County for the Risk Management Department to adjust claims which do not exceed $10,000.00 so long as the adjustment of such claim involves no policy or management implications. For claims from $10,000 to $50,000 the Risk Manager will obtain prior approval of the Trustees prior to adjusting the claim. If any claim involves policy or management issues, the claim will only be adjusted in conjunction with the County Attorney and when necessary, the County Administrator. The Risk Management Department shall not adjust any 17 claim when the County Attorney is aware of the claim and believes that administrative adjustment is contrary to the legal or management interests of the County. Claims in excess of $50,000 must be reviewed and approved by the Trustees and the Board of Supervisors. The Risk Manager will provide the Board of Supervisors with a quarterly summary of all claims paid from the Fund. SeC. 2-87. MANAGEMENT OF FUNDS Recognizing the importance of maintaining the financial integrity of the Self-Insurance Fund, the County hereby establishes the following general procedures regarding the administration of the fund: A. Investments, earnings on investments, etc. - The investment of moneys held in the Self-Insurance Fund is authorized in accordance with the general investment policies and practices of the County. The moneys to be invested may be pooled with other County moneys for the purpose of investment. The County Treasurer shall make provision for the prompt payment of all liquidated claims, settlements, and final judgments from the Self-Insurance Fund and shall invest the moneys of the fund in a manner that allows access to said moneys for such purposes. B. Accounts and records systems - The Director of Finance, in consultation with the Treasurer, shall develop and maintain within the Self-Insurance Fund such accounts and records as will provide a reasonable segregation and determination of assets and liabilities, necessary to sustain accurate and proper accounting 18 practices. The Risk Manager shall develop and maintain the historical loss data and other information necessary for the management of this Program. The accounts and records system shall include development of an appropriate claims reserve procedure. C. supplemental appropriations - The Board of Supervisors shall appropriate and budget sufficient moneys to assure the solvency of the Self-Insurance Fund and the effective management and operation of the Self-Insurance Program. The Trustees shall, from time-to-time, recommend such additional appropriations or budget amendments as may be required to assure the solvency of the fund. D. Transfer prohibited - No money shall be transferred into or out of the Self-Insurance Fund except as hereby authorized. E. Expenditures - All authorized and approved payments of covered losses under this Program and all premiums for commercial third-party insurance shall be paid from the Self-Insurance Fund. Additionally, all costs and expenses of operating and administering the Fund and the Department of Risk Management shall be paid from the Fund. F. Investment income - All income generated by the investment of the monies in the Self-Insurance Fund shall be added to the Fund. G. Recoveries - Any amounts recovered on a claim, suit or action by any covered individual recovered through subrogation, indemnification, insurance, or otherwise up to the amount of any 19 covered loss for which the Program is liable or which has been covered by the Fund shall be immediately paid into the Fund. H. Loss Prevention - The Risk Management Department will provide loss prevention services through its own staff. The Risk Management Department may also supplement the loss prevention services provided by its staff with the services of an independent loss prevention organization in accordance with the Virginia Public Procurement Act. I. Reserves - The Program shall establish financial reserves up to the limit of any retention or any excess policies. On motion of Supervisor Johnson to adopt the ordinance with the deletion of a sentence on page 8, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: yy~~ ,~ C.c? c.ee~~ Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Circuit Court G. O. Clemens, Judge, Kenneth E. Trabue, Judge Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Peggy H. Gray, Clerk 20 Michael Lazzuri, Court Services Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith „ Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Robert C. Jernigan, Risk Management D. Keith Cook, Director, Human Resources 21 ACTION NO. ITEM NUMBER C7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Second Reading of Ordinance to Establish aSelf-Insurance Program. COUNTY ADMINISTRATOR'S COMMENTS: This is something we have worked towards for years. We must be even more careful to review claims that are submitted to fhe County or we will deplete our reserves. Recommend approval. BACKGROUND: On July 1, 1986, the County began to operate on aself-insured basis for Workers' Compensation. The program was begun by setting aside an amount equivalent to the previous year's premium to pay for excess coverage insurance, hire a third party administrator and begin to build the Worker' Compensation reserve. The Risk Management Department was established on June 14, 1988 to monitor the County insurance program with the goal of eventually being self-insured for other types of insurance as they become cost effective and sufficient reserves were built. The department has been level funded for seven years, with any savings realized in insurance premiums set aside to build self-insurance reserves for general and automobile liability insurance. Over time, we have increased our deductibles as our self-insurance reserves have grown, resulting in additional reserves. SUMMARY OF INFORMATION: The County has recently hired Sedgwick James to perform an actuarial study to evaluate the adequacy of the County's insurance reserves for workers' compensation, general and automobile liability. The final report indicates that the County has accumulated sufficient reserves to comfortably pursue aself-insurance program for general and automobile liability. Based upon the County experience with the worker's compensation self-insurance, staff at this time recommends expanding our self-insurance program to include general and automobile liability effective July 1, 1994. This would include purchasing excess coverage and hiring a third party administrator for the program. Attachment A shows that we can greatly enhance the County's limits of coverage and save money at the same time. We do not anticipate any need to increase staff size to administer this self insurance program. ~+- i Staff estimates that by June 30, 1994 the County will have accumulated $1,000,000 each in the general and automobile liability insurance reserves. Staff feels that these are well sized reserves to begin our self-insurance program. The attached ordinance outlines the responsibilities and authority of the County staff to administer the County self-insurance program. This document will be the basis of the County's self-insurance program. The first reading of this ordinance was approved on May 24, 1994. FISCAL IMPACT: As shown on Attachment A, self-insurance will save the County $182,403 in insurance premiums. This money will be set aside to pay claims that occur during the 1994-95 fiscal year. Reinsurance will protect the County from claims that are larger than $250,000, up to a maximum of $5,000,000 per occurrence. Based upon historical claims data, $182,403 is more than sufficient to cover all claims for the year. In the unlikely event claims should be higher, the County is protected by $2,000,000 of insurance reserves. The savings due to self-insurance will vary from year to year based upon the cost of reinsurance. The Trustees established in the attached ordinance will monitor the cost from year to year to choose the most cost effective alternative. The County receives an annual dividend from insurance premiums plus interest income form the VML insurance pool, which we have participated in since 1986-1987. We will continue to receive an annual refund of prior years' surplus premiums related to the years that we participated in the pool; however, we will no longer be eligible to receive interest income on these balances. For the year ended June 30, 1994, the County will receive a check for $153,344 composed of $91,402 of dividend and $61,942 of interest income. STAFF RECOMMENDATION: Staff recommends approving the second reading of the attached ordinance establishing self-insurance policies for the County of Roanoke. Respectfully submitted, ~~~~.~~ Diane D. Hyatt Director of Finance Approved by, Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () ACTION VOTE Motion by: No Yes Abs Eddy _ Johnson _ _ Kohinke _ _ Minnix _ _ _ Nickens _ _ t+-i Attachment A County of Roanoke, Virginia Proposal to Convert to Self-Insurance Fully Insured Self-Insured Current Coverage With Excess Levels Claims Covera e Coverage Levels Deductible per occurrence $ 100,000 $ 250,000 Per occurrence limit 1,000,000 5,000,000 Annual Aggregate -General Liability 2,000,000 no limit Annual Aggregate -Auto 1,000,000 no limit Costs Insurance premiums -renewal rates General Liability Automobile Umbrella Coverage ($4,000,000) Reinsurance coverage Savings $ 117,347 $ 125,487 77,040 $ 319,874 137,471 $ 137,471 $ 182,403 I * The County currently does not have umbrella coverage, but it would cost this amount to obtain comparable coverage. 06/07/94 08:02 AM Common\Board\5-24-94.WK4 Page 1 f ~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 AN ORDINANCE AMENDING CHAPTER 2 "ADMINISTRATION" OF THE ROANOKE COUNTY CODE BY THE ADOPTION OF A NEW ARTICLE IV "SELF-INSURANCE PROGRAM", BY ESTABLISHING A PROGRAM TO RETAIN CERTAIN RISKS AND MANAGE CLAIMS RESULTING FROM PUBLIC LIABILITY WHEREAS, Section 15.1-7.3:1 of the Code of Virginia, 1950, as amended, authorizes the governing body of any county, city, town or any political subdivision thereof, to provide for liability insurance or self-insurance to cover the costs and expenses incident to liability arising from the conduct of officers, employees or volunteers in the discharge of their official duties; and, WHEREAS, Chapter 11.1 of Title 15.1 of the Code of Virginia authorizes political subdivisions of the Commonwealth of Virginia to establish or participate in self-insurance pools; and, WHEREAS, local governments may obtain insurance from an insurance company; obtain coverage through group self-insurance pools, an insurance plan established by the Virginia Division of Risk Management, or through the creation of an individual self- insurance plan, or any combination thereof; and WHEREAS, the establishment of this self-insurance program shall benefit the citizens and taxpayers of Roanoke County; and, WHEREAS, the first reading of this ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994. 1 N~ BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1) That the Roanoke County Code is hereby amended by the adoption of Article IV of Chapter 2, as follows: ARTICLE IV. SELF-INSURANCE PROGRAM Sec. 2-80. CREATION AND PURPOSE The Board of Supervisors of Roanoke County, Virginia, hereby adopts a Self-Insurance Program ("the Program"), effective July 1, 1994. The Program provides coverage for losses arising after June 30, 1994 which are not covered by commercial insurance policies purchased by the County of Roanoke, Virginia ("the County"). This Program is not intended to provide any excess coverage above the limits of any insurance policy purchased from any insurance carrier, insurance pool, or program. The Program's protection extends to covered persons, defined below as County officers, employees, and volunteers. Coverage is subject to the provisions and exclusions listed in the Program. The Program is established for the purpose of providing a system through which the County will retain certain risks and manage the claims which emanate from public liability incidents and the legal obligations imposed as the result of injury to employees. The Program is created for the purpose of paying all legitimate claims and expenses which arise under the Program. This Program is not a contract between the County and any person, employee or entity, and it expressly intends not to create any third party beneficiaries under the Program. This Program creates no vested 2 ~~~ rights or property interests in anyone except as required by Statute and may be amended at any time by the Board of Supervisors. SeC. 2-81. DEFINITIONS A. "Covered Person" means a County officer, County employee, or volunteer. B. "County Officer~~ means a member of the Board of County Supervisors, a constitutional officer, an elected official, or a member of a board, commission or authority which is appointed by the Board of Supervisors or performs functions of the County, e.g., Electoral Board, Board of Zoning Appeals. C. ~'Employee~' means a person other than a volunteer or County officer who performs services for the County, is paid wages or a salary by the County in exchange for services, and who is subject to direction by County officers or their designees. The term also includes persons who perform functions of the County, e.g., Registrar. The term specifically excludes independent contractors. D. ~'Volunteer~~ means a person other than a County officer or employee who performs services for the County without remuneration and who performs them subject to direction by County officers or employees and who is registered as such with the County's Department of Human Resources. E. ~~Occurrence~~ means an event or accident that results in personal injury or property damage. F. "Personal injury' includes 3 ~i 1. death, bodily injury, sickness, shock, intentional infliction of mental anguish or mental injury. 2. false arrest, false imprisonment, wrongful eviction, wrongful detention, malicious prosecution, or humiliation, 3. libel, slander, defamation, invasion of rights to privacy, infringement of copyright, false service of civil papers, abuse of process, 4. assault and battery, and 5. deprivation of rights, privileges, or immunities secured by state or federal law or by the Constitution of the United States or the Constitution of Virginia. G. ~~Property Damage~~ means physical injury to or destruction of tangible and/or intangible property and all direct and consequential loss resulting therefrom. H. ~~Claim(s)~~ means requests for payment for personal injury or property damage. I . ~~Self-insurance Fund. ~~ The risk management fund shall be a continuing appropriation, notwithstanding fiscal years, to be used for payment of the administrative costs, expenses, settlements, judgments, and claims of the self-insurance program. The self-insurance fund may also be augmented from time-to-time with transfers from other accounts. J. ~~Self-insurance Trustees.~~ There is hereby created a self-insurance committee for the purpose of administering, in accordance with the provisions of this article, the self-insurance program with the risk manager. The self-insurance trustees shall 4 t~- be comprised of the county administrator, county attorney, director of finance, and the risk manager, or their designee. Sec. 2-82. LIMITS OF LIABILITY: $5,000,000 PER OCCURRENCE. A. In General - The County and the Self-Insurance Program shall defend a covered person against any suit seeking damage covered by the Program, even if some or all of the allegations are groundless, false or fraudulent. The Program shall not, however, be obligated to pay any claim or judgment or to defend any suit once the limit of the liability coverage has been exhausted. B. specific Costs - The Self-Insurance Program will pay, within the per occurrence limit of liability coverage: 1. All expenses incurred and costs taxed against a covered person in any suit defended by the Program and any interest assessed on any judgment, including pre-judgment interest as well as interest which accrues after entry of judgment. 2. Any premiums on appeals bonds required by any suit defended by the Program. 3. All reasonable expenses incurred in the investigation or defense of any claim or suit. Sec. 2-83. RISKS COVERED BY THE PROGRAM In accordance with Section 2-82 of this Program, the County shall indemnify against personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County or its related agencies in such amounts as the county shall approve, after it is determined that: 5 J-{-1 A. indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or B. indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as a political subdivision of the Commonwealth of Virginia. In the event the County chooses to limit indemnification, it shall notify the employee of such limitation in a reasonable time following receipt of the claim. Risks covered by the Program include: A. Property damage (including consequential damages when not due to other causes excluded by the Program) to or loss of real and personal property owned by the County or property owned by others that is under care, custody or control of the County. 1. Property damage shall include: a. the expense of removing damaged property and debris (other than building foundations) after any covered loss, b. expenses incurred to reduce or prevent actual or imminent loss or damage as long as these expenses are less than the loss or damage being reduced or prevented, c. expenses incurred due to the demolition of undamaged portions of covered property when required by law, ordinance, code or regulation, including site clearing, replacement of the undamaged portion, and business interruption expenses due to the delay in repair or rebuilding, 6 r+ d. architects' fees for consultation arising from covered losses, subject to a limit of seven percent (7$) of . replacement cost, and e. construction or repair expenses required by any law, ordinance, code or regulation which regulates construction, repair, replacement or use of any damaged or undamaged portions of the property. 2. Property damage shall not include: a. loss by moth, vermin, termites or other insects; wear, tear or gradual deterioration; rust, wet or dry rot or mold, shrinkage, evaporation, loss of weight, or leakage unless caused by fire or fire fighting, b. loss or damage caused by contamination unless directly resulting from fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, c. loss resulting from dampness of atmosphere or variation in temperature unless caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, d. loss of electrical appliances or devices of any kind, including wiring, arising from electrical injury or disturbance unless as a direct result of loss or damage caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, 7 ~-i e. loss to motor vehicles, aircraft, or watercraft including tires, caused by normal wear or tear, mechanical or electrical breakdown or failure or freezing, f. loss to property other than motor vehicles, aircraft, and watercraft by mechanical breakdown, including rupture or bursting by centrifugal force, g. loss to aircraft, standing timber, trees, shrubs, lawns, growing crops and livestock, h. unexplained loss or mysterious disappearance, or shortage disclosed upon taking inventory, and i. loss resulting from normal aging of equipment, buildings, or other property. B. Workers' Compensation - The County will pay workers' compensation benefits to employees and volunteers who are injured by accident or who develop a disease caused by their employment when required by Title 65.2 of the Code of Virginia, 1950, as amended (the Virginia Workers' Compensation Act, hereinafter "the Act"). The employee must notify the County of any return to employment, increase in earnings, or recovery for injury from third parties and if the employee fails to so notify the County, the County's obligation to pay benefits will terminate. The County reserves its subrogation rights as provided in the Act. All regular, parttime, and temporary employees shall receive their normal salary for any time lost from work due to a work- related injury or occupational illness. Benefits shall be paid in accordance with the provisions of State law and the provisions of 8 ~-i the Roanoke County Employee Handbook as amended from time to time by resolution of the Board of Supervisors. This workers' compensation coverage does not apply to: 1. individuals not employed by the County, 2. persons providing services to the County as independent contractors, 3. non-County employees injured or exposed to occupational diseases on County property, and 4. employees receiving medical treatment provided by a physician not listed in the County's Physician List, except when (a) the nature of the illness or injury requires emergency medical services or (b) the employee is referred by a physician who is on the County's Physician List to a physician who is not on the County's Physician List, and 5. County officers, unless they are deemed to be covered "employees" under the Act. C. Automobile Liability - The Program will pay claims which a covered person is legally obligated to pay for negligent operation of a motor vehicle in the course of County business. However, if the covered person is driving a non-County owned vehicle on County business and is guilty of negligence, the Program will only provide secondary coverage to the covered person's personal liability insurance over and above minimum amounts required by Virginia law, i.e., the Program will pay for any claims _, against the covered person which exceed the limits of the covered person's personal insurance policy up to the Program limit of 9 I' liability. The Program will not pay claims for any damage to any non-County owned vehicle operated by a covered person which is due to the negligence or intentional actions of that covered person. The Program provides the statutory minimum limits for uninsured motorist coverage and specifically rejects coverage in excess of the statutorily mandated minimum. The limits of liability for uninsured and underinsured motorist liability coverage shall be the minimum amounts required by Virginia law, currently established as follows: $25,000 because of bodily injury to or death of any one person in any accident, and subject to the limit for one person, to a limit of $50,000 because of bodily injuries to our death of two or more persons in any one accident, and to a limit of $20,000 because of injury to or destruction of property of others in any one accident, or as may be hereafter established by law. The Program's uninsured motorist coverage shall be secondary to any such coverage in the covered person's personal liability insurance policy or any other available uninsured motorist coverage. • The Program provides medical payments coverage only to the extent mandated in Va. Code Title 38.2. The Program will not pay collision and comprehensive damage claims for County owned or leased motor vehicles. These repair expenses or losses shall be the responsibility of the County . department, agency, or officer to which the motor vehicle is assigned. 10 ~- i D. Comprehensive General Liability including Law Enforcement Legal Liability and Public Officials' Liability. The Program will pay claims for liability imposed upon a covered person for personal injuries and property damage or loss because of the acts, errors or omissions of a covered person in the course of his duties on behalf of the County. Not included in this comprehensive general liability coverage are County employees whom the covered person may have injured in the course of their employment (because such employees have coverage under the Workers' Compensation section). E. Medical Services - The Program will pay claims, if based solely on error, negligence, omission or mistake, arising out of medical services which were rendered or which should have been rendered by any duly qualified medical practitioner, nurse or technician employed by the County or acting at its request. The Program will provide coverage only to the extent that the losses exceed the medical professional's other insurance coverage and to the extent of the Program's limit of liability. G. Faithful Performance Blanket Bond Liability - The Program will indemnify the County for loss caused through failure of any County officer, volunteer or employee, acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment. Sec. 2-84. LIMITATIONS ON AND EXCLUSIONS FROM COVERAGE A. Excess Coverage - In no event shall the County indemnify the amount of any liability or loss for which there is any 11 ~`~ insurance in effect which covers such loss or which would have covered such loss except for the existence of this Program. B. Excluded Acts - The Program will not pay for liability claims stemming from: 1. damage to or destruction of property caused by the covered person to his or her own property, ' 2. any willful malicious acts or any acts of intentional misconduct, 3. any acts outside the scope of employment or business of the County, 4. actions or inactions while under the influence of alcohol or illegal drugs or the abuse of legal drugs, 5. any claims for acts, omissions, or events occurring prior to July 1, 1994, 6. the exercise of eminent domain or condemnation, 7. judgments for losses covered under the Program when covered persons fail to notify the County Attorney of court actions against them in sufficient time for the County Attorney to file responsive pleadings or when the covered person fails to cooperate in the preparation or presentation of his or her defense. The Program will not pay claims for loss or damage in excess of the cost to repair or replace the damaged or destroyed property in a condition equal to its condition immediately before the loss or damage. If the County decides to replace destroyed or damaged property on another site, the cost of such site is excluded from coverage. 12 N-I C. Loss of Coverage - A covered person shall not, except at his own cost and expense, make any payment, admit any liability, settle any claim, assume any obligation, or incur any expense without the written consent of the County Risk Manager. Any violation of this provision will result in a loss of coverage under the Program. D. The Program will not pay punitive damages awarded by a judge or jury against any covered person. E. Nothing contained in this Program shall be construed to abrogate or waive any defense of sovereign immunity, official immunity, governmental immunity, or any other defense available to the County, or any covered person. SeC. 2-85. PROCEDURES The Board of Supervisors has authorized the establishment of the Self-Insurance Trustees Committee ("the Trustees"). The Trustees shall provide general oversight to successfully implement the Program. The Risk Manager will administer the Program under the following procedures. A. Reporting of Claims; Written Notice - Upon the happening of any occurrence which may be covered by the County's insurance, written notice containing the identity of the person seeking coverage or indemnification under this Program, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner of any damaged property and (3) all witnesses whose identities are known or can be reasonably determined shall be given as soon as 13 ~I -1 practicable by the person seeking coverage or indemnification under this Program to the Risk Manager. Any person seeking coverage or indemnification under this Program and who is no longer employed by or otherwise providing service to the County shall also provide the Risk Manager with his or her name, address and work and home telephone numbers and shall further be required to up-date information on how he or she can be contacted by the Risk Manager when necessary. B. Reporting of Claims; Service of Process - If a claim is made or an action is brought against coverage or person as a result of any occurrence which may be subject to indemnification under the County's insurance or the Program, that person shall immediately notify the County Attorney in writing and forward to the County Attorney every demand, notice, summons, or other process received by the covered person or his representative. C. Cooperation - All persons seeking indemnification under the Program shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. No such person shall make any payment, assume any obligation or incur any expense, without prior approval by the County 14 /~-/ Attorney. Such action without County Attorney approval shall void any coverage or indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such settlement is in the legal or management interests of the county or its officers, employees or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Program shall be void for the occurrence for which the settlement was disapproved. D. Failure to Give Notice or Cooperate - The County shall not provide coverage or indemnification for any person with respect to any loss for which that person fails to comply with all provisions of paragraphs A, B, and C of this section. E. Defense of Claims - The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County. F. Conflict of Interest - In the event of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Plan, on any claim, lawsuit or combination of claims or lawsuits or (2) any other ethical consideration, which might impede effective representation and legal defense by the County Attorney, the County Attorney is authorized to retain outside or additional 15 {~1- / counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Program shall bear the cost of such counsel. G. Authority to Hire Experts - After consulting with each other, the Risk Manager and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided coverage or indemnification under the Program. The costs and expenses of such experts shall be borne by the Program. H. Subrogation Rights Reserved by the County. 1. If a covered person receives a payment from another source for a loss which is also covered by the Program, the Program has the right to recover from the covered person any amounts paid by the Program which have been paid from another source. 2. A recovery made pursuant to subrogation will be applied to reduce the loss for which the County has made payment or otherwise incurred expenses. I. Purchase of Insurance The Risk Manager shall recommend to the Trustees the purchase of such insurance or participation in group self-insurance pools as may be appropriate to provide coverage or such additional coverages to the extent that loss exposure exceeds the reasonable capacity of the self-insurance fund to afford adequate coverage. The Trustees on behalf of the County may contract, subject to the provisions of the Virginia Public Procurement Act, 16 ~~ for insurance, re-insurance or participate in group self-insurance pools. Sec. 2-86. ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND A. Generally - The Department of Risk Management shall be responsible for administering this Program. B. Claims Procedures - The Department of Risk Management shall administratively handle claims made against the County. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. The Risk Manager shall develop and implement comprehensive claims procedures. C. Claims Adjustment - Authority Level - The Risk Management Department will provide claims administration services through its own staff or through the services of an independent third party claims administration organization. The Risk Management Department will have authority to adjust claims when it is in the best interest of the County for the Risk Management Department to do so. Generally, but not in all cases, it is in the best interest of the County for the Risk Management Department to adjust claims which do not exceed $10,000.00 so long as the adjustment of such claim involves no policy or management implications. For claims from $10,000 to $50,000 the Risk Manager will obtain prior approval of the Trustees prior to adjusting the claim. If any claim involves policy or management issues, the claim will only be adjusted in conjunction with the County Attorney and when necessary, the County Administrator. The Risk Management Department shall not adjust any 17 ~- claim when the County Attorney is aware of the claim and believes that administrative adjustment is contrary to the legal or management interests of the County. Claims in excess of $50,000 must be reviewed and approved by the Trustees and the Board of Supervisors. The Risk Manager will provide the Board of Supervisors with a quarterly summary of all claims paid from the Fund. Sec. 2-87. MANAGEMENT OF FUNDS Recognizing the importance of maintaining the financial integrity of the Self-Insurance Fund, the County hereby establishes the following general procedures regarding the administration of the fund: A. Investments, earnings on investments, etc. - The investment of moneys held in the Self-Insurance Fund is authorized in accordance with the general investment policies and practices of the County. The moneys to be invested may be pooled with other County moneys for the purpose of investment. The County Treasurer shall make provision for the prompt payment of all liquidated claims, settlements, and final judgments from the Self-Insurance Fund and shall invest the moneys of the fund in a manner that allows access to said moneys for such purposes. B. Accounts and records systems - The Director of Finance, in consultation with the Treasurer, shall develop and maintain within the Self-Insurance Fund such accounts and records as will provide a reasonable segregation and determination of assets and liabilities, necessary to sustain accurate and proper accounting 18 ~+- i practices. The Risk Manager shall develop and maintain the historical loss data and other information necessary for the management of this Program. The accounts ana recoras system snail include development of an appropriate claims reserve procedure. C. supplemental appropriations - The Board of Supervisors shall appropriate and budget sufficient moneys to assure the solvency of the Self-Insurance Fund and the effective management and operation of the Self-Insurance Program. The Trustees snarl, from time-to-time, recommend such additional appropriations or budget amendments as may be required to assure the solvency of the fund. D. Transfer prohibited - No money shall be transferred into or out of the Self-Insurance Fund except as hereby authorized. E. Expenditures - All authorized and approved payments of covered losses under this Program and all premiums for commercial third-party insurance shall be paid from the Self-Insurance Fund. Additionally, all costs and expenses of operating and administering the Fund and the Department of Risk Management shall be paid from the Fund. F. Investment income - All income generated by the investment of the monies in the Self-Insurance Fund shall be added to the Fund. G. Recoveries - Any amounts recovered on a claim, suit or action by any covered individual recovered through subrogation, indemnification, insurance, or otherwise up to the amount of any 19 ~- i covered loss for which the Program is liable or which has been covered by the Fund shall be immediately paid into the Fund. H. Loss Prevention - The Risk Management Department will provide loss prevention services through its own staff. The Risk Management Department may also supplement the loss prevention services provided by its staff with the services of an independent loss prevention organization in accordance with the Virginia Public Procurement Act. I. Reserves - The Program shall establish financial reserves up to the limit of any retention or any excess policies. agenda/selfins.ord 20 VOTE CORRECTED 6-21-94 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE 61494-7 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.0- 1:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,808 by Ordinance 52593-8 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1994; the second reading was held on June 14, 1994. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.8% pursuant to the ~ ~ ~ t ~* ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE 61494-7 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.0- 1:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,808 by Ordinance 52593-8 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1994; the second reading was held on June 14, 1994. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.8% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and ~ / l Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,181 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1994. On motion of Supervisor Kohinke to adopt the ordinance with 3.8% salary increase, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~ ~~--- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney D. Keith Cook, Director, Human Resources Diane D. Hyatt, Director, Finance ACTION NO. ITEM NO. AT A REGULAR M HELD AT THE ROANOKE OCOUNTY ADMINISTRAT OHOCENTER COUNTY, VIRGINI , MEETING DATE: June 14, 1994 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In May of 1993 the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter requ ordinancen after public Supervisors' salaries be accomplished by hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first ld on Ma 24 a 1994 1 the second reading is scheduled ordinance was he Y for June 14, 1994. The proposed salary for Board members will be increased by an this inflation factor of 3.8% from $9,808 to $10,181. In addition, ordinance est~hei H and at a$a, 800n and nforl the pVicetChairman tat Chairman of $1,200. FISCAL IMPACTS' 3.8% increase in Board salaries: ($373 each x 5 = $1,864). This amount has been included in the proposed budget for FY 1994-95 and will be appropriated in the Budget Appropriation Ordinance. f~~~ Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Respectfully submitted, Diane D. Hyatt Director of Finance Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix ~-a AT A REGULAR MEET AT THETROANOKED OUNTY ADMINISTRATION CENTER ONY, VIRGINIA, HELD TUESDAY, JUNE 14, 1994 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $9,808 by Ordinance 52593-8 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1994; the second reading was held on June 14, 1994. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.8% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and ~-a Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,181 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1994. c:\wp5 ] \agenda\general\salaries.ord ~~_ ~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-8 APPROVING THE FISCAL YEAR 1994-95 BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 26, 1994. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1994-95 for Roanoke County, Virginia, as follows: 1 County of Roanoke Budget Adoption FY 1994-95 Revenue Estimates General Fund: General Government: General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Charges for Services Commonwealth Federal Other Total General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund School Capital Fund School Bus Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers Adopted FY 1993-94 $ 49,655,000 15,670,000 490,500 270,000 243,000 5,302,550 1,525,048 1,833,918 74,990,016 354,672 33,800 533,405 0 1,262,388 237,166 77,411,447 8,226,611 75,000 0 8,732,104 3,819,553 68,135,405 2,880,000 2,298,023 693,975 149,517 90,318 172,511,953 (45,403,881) $ 127,108,072 Adopted F'Y 1994-95 $ 52,760,000 17,485,000 538,730 487,500 245,000 5,420,303 1,525,048 3,832,066 82,293,647 378,788 42,980 548,430 874,623 1,356,556 253,766 85,748,790 8,391,277 75,000 1,134,556 10,383,212 4,452,127 71,808,184 2,945,000 1,874,493 695,726 0 0 187,508,365 (52,002,342) $ 135,506,023 06/15/94 01:59 PM budget~advertise~notice.wk4 County o~ Roanoke Budget Adoption FY 1994-95 Proposed Expenditures General Fund: General Government: General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to Debt Service Fund Transfer to Internal Services Transfer to Comprehensive Services Other Total General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Act Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund School Capital Fund School Bus Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers Adopted FY 1993-94 $ 2,026,749 5,303,087 204,645 2,667,736 7,445,875 5,369,155 7,696,991 3,246,851 34,231,440 6,131,479 0 0 666,008 74,990,016 354,672 33,800 533,405 0 1,262,388 237,166 77,411,447 8,226,611 75,000 0 8,732,104 3,819,553 68,135,405 2,880,000 2,298,023 693,975 149,517 90,318 172,511,953 (45,403,881) $ 127,108,072 Adopted FY 1994-95 $ 2,226,386 5,775,795 199,525 1,743,446 9,004,560 6,948,000 8,125,424 3,078,507 37,563,192 5,941,241 1,134,556 313,015 240,000 82,293,647 378,788 42,980 548,430 874,623 1,356,556 253,766 85,748,790 8,391,277 75,000 1,134,556 10,383,212 4,452,127 71,808,184 2,945,000 1,874,493 695,726 0 0 187,508,365 (52,002,342) $ 135,506,023 06/15/94 01:59 PM budget~advertise~notice.wk4 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Johnson to adopt the budget with the following changes: (1) full funding of CHIP Program; (2) $30,000 funding for Center in the Square with $10,000 to be appropriated from the 1994-95 Board Contingency Fund; (3) remaining funds in Capital Reserve earmarked for the Parks & Recreation Matching Capital Fund; and (4) additional revenue and positions from Compensatory Board for Sheriff and Clerk of Circuit Court, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~- Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney D. Keith Cook, Director, Human Resources John M. Chambliss, Assistant Administrator Don C. Myers, Assistant Administrator 4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF S INIS1~RA'O ON CENTERO~ COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADM MEETING DATE: June 14, 1994 AGENDA ITEM: Resolution Adopting Fiscal Year 1994-95 Budget for Roanoke County. ADMINISTRATOR'S COMMENTS: G~ a~ COUNTY SUMMARY OF INFORMATION: Attached is a recoiled b afund and reflects the changesthat have for Roanoke County, Virginia. This resolution is deta y 1994. been made since the budget was originally submitoeted theeSchool Board's budget on May 10, 1994. The Board approved a resolution that formally ad p The School's budget is included in the overall County budget as presented in the attached resolution. Approval of the County budget is for informative e n The comma mlent of funds w 11 not occurr until actually commit or appropriate funds for expenditur the second reading and approval of the FY1994-95 Appropriation Ordinance. Respectfully submitted, y.~~~ W. Brent Rob rtson Budget Manager Approv by, Elmer C. Hodge County Administrator VOTE ACTION No Yes Abs Approved () Motion by: Eddy - - Denied () Johnson - Received () Kohinke - - Referred () Minnix - - To () Nickens - - - ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT T TUESDAY K JUNE N14 , AD99I4 ISTRATION CENTER ON RESOLUTION APPROVING THE FISCAL YEAR 1994-95 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 26, 1994. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1994-95 for Roanoke County, Virginia, as follows: 1 County of Roanoke Budget Adoption FY 1994-95 Revenue Estimates General Fund: General Government: General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Charges for Services Commonwealth Federal Other Total General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund School Capital Fund School Bus Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers 2 Adopted FY 1993-94 $ 49,655,000 15,670,000 490,500 270,000 243,000 5,302,550 1,525,048 1,833,918 74,990,016 354,672 33,800 533,405 0 1,262,388 237,166 77,411,447 8,226,611 75,000 0 8,732,104 3,819,553 68,135,405 2,880,000 2,298,023 693,975 149,517 90,318 172,511,953 (45,403,881) $ 127,108,072 ~`~ Adopted 994-9 $ 52,760,000 17,485,000 538,730 487,500 245,000 5,330,550 1,525,048 3,832,066 82,203,894 378,788 42,980 548,430 874,623 1,356,556 253,766 85,659,037 8,391,277 75,000 1,134,556 10,383,212 4,452,127 71,808,184 2,945,000 1,874,493 695,726 0 0 187,418,612 (52,002,342) $ 135,416,270 06/08/9410:21 AM budget~advertise~notice.wk4 ~~ 2, That the preparation and approval of this budget is for informative and fiscal planning purposes only. agenda~general~budget.rso County of Roanoke Budget Adoption FY 1994-95 Proposed Expenditures General Fund: General Government: General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to Debt Service Fund Transfer to Internal Services Transfer to Comprehensive Services Other Total General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Act Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund School Capital Fund School Bus Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers Adopted FY 1993-94 $ 2,026,749 5,303,087 204,645 2,667,736 7,445,875 5,369,155 7,696,991 3,246,851 34,231,440 6,131,479 0 0 666,008 74,990,016 354,672 33,800 533,405 0 1,262,388 237,166 77,411,447 8,226,611 75,000 0 8,732,104 3,819,553 68,135,405 2,880,000 2,298,023 693,975 149,517 90,318 172,511,953 (45,403,881) $ 127,108,072 H-3q, Adopted FY 1994-95 $ 2,226,386 5,686,042 199,525 1,743,446 9,004,560 6,948,000 8,115,144 3,078,787 37,563,192 5,941,241 1,134,556 313,015 250,000 82,203,894 378,788 42,980 548,430 874,623 1,356,556 253,766 85,659,037 8,391,277 75,000 1,134,556 10,383,212 4,452,127 71,808,184 2,945,000 1,874,493 695,726 0 0 187,418,612 (52,002,342) $ 135,416,270 06/08/9410:21 AM budget\advertise\notice.wk4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 ORDINANCE 61494-9 APPROPRIATING FUNDS FOR THE 1994-95 FISCAL YEAR BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 26, 1994, concerning the adoption of the annual budget for Roanoke County for fiscal year 1994-95; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 14, 1994, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1994, and ending June 30, 1995, for the functions and purposes indicated: County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Revenues: General Fund: 647 293 $ 82 General Government , , 788 378 Youth Haven II ' 623 874 Comprehensive Services , Law Library 42,980 Recreation Fee Class 548,430 Internal Services 1,356,556 Garage II 253,766 Total General Fund $ 85,748,790 Debt Service Fund $ 8,391,277 Capital Projects Fund $ 75,000 Internal Service Fund -Risk Management $ 1,134,556 Water Fund: Water Operations $ 8,253,988 1991 Water Revenue Bonds 152,387 Water Repair and Replacement 350,000 Other 863,142 Water Surplus 763,695 Total Water Fund $ 10,383,212 Sewer Fund: Sewer Operations $ 3,904,641 Sewer Repair and Replacement 547,486 Total Sewer Fund $ 4,452,127 School Funds: 184 808 $ 71 Operating , , Cafeteria 2,945,000 Grant 1,874,493 Textbook 695,726 Total School Fund $ 77,323,403 Total All Funds $ 187,508,365 06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 1 County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Expenditures: General Government: General Administration Board of Supervisors $ 221,421 County Administrator 208,017 Community Relations 108,449 Asst. Co. Administrators 298,907 Property Management 158,636 Human Resources 328,543 County Attorney 243,208 ment omic Develo E 659,205 p con Total General Administration $ 2,226,386 Constitutional Officers $ 985 601 Treasurer Commonwealth Attorney , 390,498 Victim/Witness 5,048 465 536 Commissioner of the Revenue , Clerk of the Circuit Court 609,241 Sheriffs Office 1,000,054 e & Confinement of Prisoners C 2,632,504 ar tal Constitutional Officers T $ 5,775,795 o Judicial Administration Circuit Court $ 99,523 General District Court 26,183 Magistrate 1,005 J & DR Court 10,429 rt Service Unit C 62,385 ou tal Judicial Administration T $ 199,525 o Management Services County Assessor $ 619,727 Financial Planning 590,768 Public Transportation 70,200 Management and Budget 117,765 rement Services P 344,986 rocu Total Management Services $ 1,743,446 06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 2 County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Public Safety Police $ 4,843,871 Transportation Safety Commission 960 E911 Maintenance 339,805 Fire and Rescue 3,819,924 Total Public Safety $ 9,004,560 Community Services 207 $ 438 General Services , 659 931 2 Solid Waste Engineering and Inspections , , 2,013,468 Building Maintenance 1,158,628 Planning and Zoning 385,426 Planning Commission 20,612 Total Community Services $ 6,948,000 Human Services 716 387 $ 1 Grounds Maintenance , , Parks and Recreation 1,143,811 Public Health 425,333 Social Services Administration 2,112,035 Public Assistance 952,400 Institutional Care 27,500 Social Service Organizations 119,332 Contributions Human Service Organizations 82,713 Contributions Cultural Organizations 112,735 Library 1,317,609 VPI Extension 68,047 Elections 179,800 Animal Control 196,393 Total Human Services $ 8,125,424 Non-Departmental Employee Benefits $ 1,150,861 Miscellaneous 879,640 Internal Service Charges ~ 1,048,006 Total Non-Departmental $ 3,078,507 06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 3 County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Transfers to Other Funds Transfer to Debt -General $ 3,987,083 Transfer to Debt Service -School 1,954,158 Transfer to Capital 25,000 Transfer to Schools 36,383,235 Transfer to Schools -Capital 936,525 Transfer to Schools -Dental Insurance 243,432 Transfer to Internal Services 1,134,556 Transfer to Comprehensive Services 313,015 Transfer to Garage II 100,000 Transfer to Youth Haven II 25,000 Total Transfers to Other Funds $ 45,102,004 Unappropriated Balance $ 000 90 Board Contingency , Total General Government $ 82,293,647 Youth Haven II $ 378'788 Comprehensive Services $ 874,623 Law Library $ 42,980 Recreation Fee Class $ 548,430 Internal Services Management Information Systems $ 816,069 munications C 540,487 om Total Internal Services $ 1,356,556 Garage II $ 253,766 Total General Fund $ 85,748,790 Debt Service Fund $ 8,391,277 Capital Projects Fund $ 75,000 06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 4 County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Internal Services Fund -Risk Management $ 1,134,556 Water Fund: Water Operations $ 8,253,988 1991 Water Revenue Bonds 152,387 Water Repair and Replacement 350,000 Other 863,142 Water Surplus 763,695 Total Water Fund $ 10,383,212 Sewer Fund: Sewer Operations $ 3,904,641 Sewer Repair and Replacement 547,486 Total Sewer Fund $ 4,452,127 School Funds: Operating $ 71,808,184 Cafeteria 2,945,000 Grant 1,874,493 Text Book 695,726 Total School Funds $ 77,323,403 Total All Funds $ 187,508,365 06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 5 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1994, are reappropriated to the 1994-95 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1994, and appropriations in the 1994-95 budget. 5. That all school fund appropriations remaining at the end of the 1993-94 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1994-95. On motion of Supervisor Johnson to adopt the resolution with the changes approved in adoption of the budget, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney D. Keith Cook, Director, Human Resources John M. Chambliss, Assistant Administrator Don C. Myers, Assistant Administrator ACTION NO. ITEM NUMBER ~' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Second Reading of the Fiscal Year 1994-95 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 1994-95 fiscal year budget was presented to the Board of Supervisors on April 26, 1994. A budget public hearing was held on this date to receive written and oral comment from the public concerning the proposed budget. The Board of Supervisors adopted a resolution approving the School's proposed budget on May 10, 1994. Attached for your approval is the 1994-95 fiscal year Budget Appropriation Ordinance. The total County budget is $187,418,612. This includes all interfund and intrafund transfers. The budget net of transfers is $135,416,270. STAFF RECOMMENDATION: The format of the Appropriation Ordinance was changed last year to conform with the reporting basis used at year-end in the Comprehensive Annual Financial Report. The FY 1994-95 Appropriation Ordinance, as presented, is consistent with that change in format. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. The revised format will also more consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. There have been several changes to the proposed FY 94-95 budget since the first reading of the Appropriation Ordinance on May 24, 1994. These changes are as follows: 1. Unallocated amount of $11,380 was taken from "Addition to Fund Balance" and reallocated to the CHIP program. This brings the County's contribution to the CHIP program to $16,380. 2. Proposed fundin,~ for Center in the Square was reduced from $30,000 to $20,000 (equal to FY93-94 funding level). This $10,000 was reallocated to Mill Mountain 2;00, which increases the County's contribution to $14,000. ~J-~~~ 3. Recreation Fee Class revenues and expenditures have been increased by $18,560. Prior totals reported for Fee Classes did not include the cost center for Administration. This entry increased the overall County budget from $187,400,052 to $187,418,612. Staff recommends approval of the second reading of the 1994-95 fiscal year Budget Appropriation Ordinance, including the changes mentioned above. Staff also recommends approval of the attached Classification Plan for fiscal year 1994-95. Respectfully submitted, Approved by, W. W. Brent Robe ~tson Budget Manager ~~~~ ~ 4/~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens _ _ _ 3 Wit,,,/' f ;/ ! ~.~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, June 14, 1994 ORDINANCE APPROPRIATING FUNDS FOR THE 1994-95 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 26, 1994, concerning the adoption of the annual budget for Roanoke County for fiscal year 1994-95; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 14, 1994, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 24,1994, and the second reading of this ordinance was held on June 14, 1994, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1994, and ending June 30, 1995, for the functions and purposes indicated: -3b County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Revenues: General Fund: General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund: Water Operations 1991 Water Revenue Bonds Water Repair and Replacement Other Water Surplus Total Water Fund Sewer Fund: Sewer Operations Sewer Repair and Replacement Total Sewer Fund School Funds: Operating Cafeteria Grant Textbook Total School Fund Total All Funds $ 82,203,894 378,788 874,623 42,980 548,430 1,356,556 253,766 $ 85,659,037 $ 8,391,277 $ 75,000 $ 1,134,556 $ 8,253,988 152,387 350,000 863,142 763,695 $ 10,383,212 $ 3,904,641 547,486 $ 4,452,127 $ 71,808,184 2,945,000 1,874,493 695,726 $ 77,323,403 $ 187,418,612 06/08/94 11:38 AM Budget\1994\APPROP95.WK4 Page 1 h~- 3b County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Expenditures: General Government: General Administration Board of Supervisors $ 221,421 County Administrator 208,017 Community Relations 108,449 Asst. Co. Administrators 298,907 Property Management 158,636 Human Resources 328,543 County Attorney 243,208 Economic Development 659,205 Total General Administration $ 2,226,386 Constitutional Officers Treasurer $ 601,985 Commonwealth Attorney 390,498 Victim/Witness 5,048 Commissioner of the Revenue 536,465 Clerk of the Circuit Court 609,241 Sheriffs Office 1,000,054 Care & Confinement of Prisoners 2,542,751 Total Constitutional Officers $ 5,686,042 Judicial Administration Circuit Court $ 99,523 General District Court 26,183 Magistrate 1,005 J & DR Court 10,429 Court Service Unit 62,385 Total Judicial Administration $ 199,525 Management Services County Assessor $ 619,727 Financial Planning 590,768 Public Transportation 70,200 Management and Budget 117,765 Procurement Services 344,986 Total Management Services $ 1,743,446 06/08/94 11:38 AM Budget\1994\APPROP95.WK4 Page 2 n County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Public Safety Police $ 4,843,871 Transportation Safety Commission 960 E911 Maintenance 339,805 Fire and Rescue 3,819,924 Total Public Safety $ 9,004,560 Community Services General Services $ 438,207 Solid Waste 2,931,659 Engineering and Inspections 2,013,468 Building Maintenance 1,158,628 Planning and Zoning 385,426 Planning Commission 20,612 Total Community Services $ 6,948,000 Human Services Grounds Maintenance $ 1,387,716 Parks and Recreation 1,143,811 Public Health 425,333 Social Services Administration 2,112,035 Public Assistance 952,400 Institutional Care 27,500 Social Service Organizations 119,332 Contributions Human Service Organizations 82,433 Contributions Cultural Organizations 102,735 Library 1,317,609 VPI Extension 68,047 Elections 179,800 Animal Control 196,393 Total Human Services $ 8,115,144 Non-Departmental Employee Benefits $ 1,151,141 Miscellaneous 879,640 Internal Service Charges 1,048,006 Total Non-Departmental $ 3,078,787 06/08/94 11:38 AM Budget\1994\APPROP95.WK4 Page 3 ~--1- 3b County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Transfers to Other Funds Transfer to Debt -General $ 3,987,083 Transfer to Debt Service -School 1,954,158 Transfer to Capital 25,000 Transfer to Schools 36,383,235 Transfer to Schools -Capital 936,525 Transfer to Schools -Dental Insurance 243,432 Transfer to Internal Services 1,134,556 Transfer to Comprehensive Services 313,015 Transfer to Garage II 100,000 Transfer to Youth Haven II 25,000 Total Transfers to Other Funds $ 45,102,004 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 82,203,894 Youth Haven II $ 378,788 Comprehensive Services $ 874,623 Law Library $ 42,980 Recreation Fee Class $ 548,430 Internal Services Management Information Systems $ 816,069 Communications 540,487 Total Internal Services $ 1,356,556 Garage II $ 253,766 Total General Fund $ 85,659,037 Debt Service Fund $ 8,391,277 Capital Projects Fund $ 75,000 06/08/94 11:38 AM Budget\1994\APPROP95.WK4 Page 4 ,~ County of Roanoke Proposed FY 1994-95 Budget June 14,1994 Internal Services Fund -Risk Management $ 1,134,556 Water Fund: Water Operations $ 8,253,988 1991 Water Revenue Bonds 152,387 Water Repair and Replacement 350,000 Other 863,142 Water Surplus 763,695 Total Water Fund $ 10,383,212 Sewer Fund: Sewer Operations $ 3,904,641 Sewer Repair and Replacement 547,486 Total Sewer Fund $ 4,452,127 School Funds: Operating $ 71,808,184 Cafeteria 2,945,000 Grant 1,874,493 Text Book 695,726 Total School Funds $ 77,323,403 Total All Funds $ 187,418,612 06/08/94 11:38 AM Budget\1994\APPROP95.WK4 Page 5 {~-3b 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1994, are reappropriated to the 1994-95 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1994, and appropriations in the 1994-95 budget. 5. That all school fund appropriations remaining at the end of the 1993-94 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1994-95. {~- 36 ~, .,., ..., ~, ro .~ ro U N .,.~ W Ul U O w O U N C ro a w 0 w U ., r ~ z a N ~ a ~, x o, z rn ~ •.~ ~ .-i w H ` •.I ~ U r-1 ~ro w~ N W H ~ O~ ~~ '~ ° a ~' 3 U E a~ tr, o~ ,~ 3 O N '~ ~~ ~ O '~ W W N ~~ U ~ ~~ v •.a "~' ,~ w~ a ~ N O N w ro H ~ U 41 ~ N 'd C b .~ ?a ro~ .-I p, N ro o~ +~ m ro rn U r-1 .,.~ W •.I r-I N ro ~ U h O t0 r-I ri r-I E W o ° z rn O ~ N H N ~ U •~I N ~ ~ roro ~ c ro ~~ ro a .,~ .,., 'Cf ro O ~ N O ~ o ~~ N ro m ~ N N Ul ~n U la U ~ ~ ~ ~ ~ ~ O C ] 'C3 V ro H J-1 ro 1~ ro ` ~ ~ a ro x v. A m ~ ~ ~ ro a i a i ~ A ~a5~ r N ri +~ ~ ~ ~ H ~ X ~ z~ ~. p z rov •a ~, v o~ ~ +~ O +1 N ~ •a a ro ao H U t-7 W A Z7 O M O O O C7 U ~n u1 N .-i M N '-I ri W ~I z° rn H a~ a ro N a a~ M Ul N W d' Ul U O H tp H ~ .~ ~ H ~ h ~ ~ O G l+ N `~ '.~ a~ ~ ro z ~ .-~ to ~, w x H +~ ,~ro~n~w m ~~ m ~~ ~ ~ a ro a i ~ ~~ o ~ A ro o a i ~ A to C9 U H t/1 >+ +~ R~ E Q1 x N -~ O +~ z ~, ..... O ~ ~ k +~ -- N O N M O U N ~ i E Qa a~ ~zaa ~ w ~vOz C H a v H O z z ao '~ H s + ~ ... ~ q U ~ W H U N •.i ~ N ~ O 7r fa N H a~~~x N ~ U Ul N C~a ~ ~ ro ~ 7 +, ro xv~+o •.I r-I ro S.r O S.I m H U H H U Ch W r.C 'L3 N O ~ O o0 G4 O O ~--~ N O 00 U' U H NN000~ r-I N 3.6 •% N N O r-1 t0 .•i '-I r-I E W °~ z O N •~- H k N U C ro N 41 ~ N +~~ O~ UI U) 1~ N roro aro 3 3 •ro 3 'L3 '~ ~ "0 r-1 r-1 ~ r-1 0 O O O V] to •rl ~ ~~ ~ ~ N UI ro U1 u1 NN NN l~ U U l.i U ~ -.~ •.i U •.I ~ > N ~ '~ ~ a~i~voi ~m z ~ ~~~ ~ro~ H ~ ~roro~ ro a ro Uva~r+.xv A a~ ~a~ia~i~m~ z Q a~c~~ac~ ~ ~ o E N x ~ ~ 0 ~ ~z H @ ~+ H DC ~ ~ ~a O ~ zo U N N v ~ ~ ~ 1~ ~ ~ ° H c°~a A NI ~I ~I +~ O, -~ 8 +~ o a x~ a~ a~ G x oa~~+ zaa~ --ox s~ z o ~ ~3 Sa N v 3 ~ 0 o ro O 3 ~ U UI ~ N 1~ ^ ro U C ~ a~•au. N ro ro E aa~izk •.I +~ U1 U1 roa+~~ ~ •b b z ~~3-- +~ ~x~ •'i la r-I pave to O N o r•+ ~-+ ~ ~ ~ N r•i 00 r"~ H E W N O o z m r-I N '.7 ~ Ul N H N N ~ U U •.i •.1 N ~ v N ~ ~ ri r-1 ro ro .,.~ .,~ o O ~ +~ N N 7 ~ U U ~~ N U1 0~ O) Ol N d' U U N t~'1 •rl •,~ U ~ ',~ •rl va ~ ~ ~ ~ ~~ ~ H ~ roro~~-+ o ~ ~~roro a ro a~ a~ ~+ •-~ ~ o ~ m Q v a i z A ~c~av~ ~o E 0~ N ~ _ N +~ +~ o ~ ~, ~ v zm ~ o ao z z roz H N ... ~ H -~ ~ H UI N ~ ~ 0 ro O ~ ~ ~ +~ ~ ~ ~ ~ a ~ ~ ~ ~ .~~ H U a a QI N o rn o~-+ C7 U d' rm '-I N ~-I S W a0 O rnl z m N N r'7 H O .,.~ ro N ~ SO-~ ~ U N U U •rl O N ~ '~ ~ vavi H ~ rororo a ro xva~i A ro b a a~i ~ ca awo M ~ ~ H k H ~ ~ z la ro .al ~ }1 U N -~ 4l ~ H ~ W dal of o N '~ N .O c w C Nrlr•I~••~NNr-Id'NMlflr-IMMrI~-i~OMd' Mtf1'-IOMNM'--I NNH v U C G O +, ro •,., ro 01a o, u, vv N u, i C N J~ 41 w ~ ~ ~ S ro v ~ ~ ~ > U vv+~ cr ~a + + U ~ . ~ Uvza ~ v a a a ~ •~ v •.~ v •~+ \\ ro a v a o~ w ~ a~ ~ a tT N N N E O U P ~ •~ N 0 0 0 ~ •'~ ~ tq ••-1 •rl ~ a H ~ 1~ N l~ RC W ~ O 'CS w w N v~ ?~ ~, N m T3 mroro >+ 'i3 N N v N HvN ~ ooN ~ ~ro~ ~ Uva ro • +~ aU~+s~ v ro• a a v o Hm~s ro ~,~,` a i~.~ >a ,~ i ~ ia ~ ~a •~ rn ~+ a s •-~ ~ •~+ ~ a a ro cr v v v ~ a c •~ v ~+ ~ tr ~ v ~' ~ h Uh v ~ a >~ . a~oom i~ ~,~c i i• v ia a i v iro~ xN~>rN~•mu~i~u, ~roNN>..i`~a~i~ a\i>.a~i~bm w ww~ ' v U •~ w N +~ N UI W C ~ ~ •rl C Ul •rl •.~ U 7 U U +~ ro •-~ W~ UI Ul ~ ~ •rl Y1 ro ~ •rl -+ ,~ U~ N ro v w w ~ ••i ~ 1.1 N N U •r1 •rl •.a ro ' . •.1 +~ ro ~ r-1 •.~ •.1 .--1 ~~ ~ ro ro .'~.' ro ro ~ N ••i -rl rl v ~ C G•-~ C U cr•-+ •~ ~ ~ ~ ••a ro H •a O1 ~.' .'-i ~•~+ OTC ~ ~+r+ v v v U ~ ~ ~ ro•a tno oo•~•~+~avoov ~+ro•.~•-~~vo~~ •-+~u~vroroo.~ .~~o ay, ~,apwaUUa HawG,~c~cnwa c,.,~wc~aawv~ ~~~ v a, . ~ ~ N LI •~• ••• ~ ~, v roea~ a a+~ x ~ ~~~K ~ z p, ~ ~, i., a i a i _ v v ~va vk , n., v x v v LL U H ~ N E O~ O x ~ a oa~ozoz c -- o a i a i .u -- ~+ z o o U -- z -- o +~ z ~ x a ro +~ o -- z o\ v z R+ ~ O N S C H L~ ~ ~- f=a l~ H --E z a vH E ro ~ aH ~ vH o x v~+ roxa~ ov H z •a s.~ o v .x +~ zs ro N H H C L: v CL U Ol •rl x l.i ro •~I W ~ U ,N O S.r H z S ~-•~ N C U -•~ +~ O N z N .x H -- N Aa z +~ ~ ~ U 0a Ul b~ U N ,~ .~ ro N N N 'O A O N U v H ~--~ 1.1 ~1 •A x Sa E H ~ l~ UI 6 •rl aHv Uv v~c vva~ o~nUVO> 11 r-I r-I ~ T3 •rl ~ U ~ QI U O S-1 a.,,x ro ~U U c o ro~ o v o~ oa v ~' O •a a --+ •.~ ~, ~ zaw i m ro a ~+~ v ~ +~ +~Aa~+ ,,.mow N U aG N~ +~ •.-1 ~ rovU o~+ S-I Sd v U v .-1 1.1 ro •.~1 ~ ro 0 8 ~ N O ~ •a ~ •,.i ~ •~ N x ro N U f-1 H ~ +~ U r-I S-1 ~~ U Nrov t-iU NO NO v00 •~OO r.CHa HFC as ~~ aaU UUcn O .-i d' N ~0 O r-1 [~ ~ ~D tD r-1 M M t!1 rl r-I r•I N N 0 0 .-i O N lf1 O O tf1 M rI N N N N M d' G~ t.f) l~ f~ 00 00 00 0~ µ-36 M d' N r1 l~ N ri tf1 ri N .-i W r O ~ z N ~' •~- H U C ro ~ N N +~ O ro ~ •~ 3 ~ U ~ 'O •.d O .a +~ O O •-~ •.1 (/) ~ ~ ~ U ro N S-1 •'1 U) ~ U U U U N N D ~ ° x ~ .~ D N ro +~ ~+ ~ ~ ~ ~ a w i ~ ~~ ro ~ ro w o H ~ ~+ + ~+ a ro ,~ ~ .-, ~ ,x ~ N ~ ~ •.~ A •.1 •a •.a •,.i ~ •,.i ~ N N U N +~ ~ +~ ~ ro +~ N ~ .-~ o ~ A ~~ ~~a ~~ v) U v) w X Ra O .~ N E +~ S.~ c +~a Nro N ~ H ~ 2 N 0 1 U .~ U N ~ G L2+ +~ z o ~ o a r) E .~ ~ H z E ~ a a a v ,~ ~ ° ~' m~ o•a ~ a z o ~ •a •~+ N 3 tr o ~+ z p +~ U a W •~ •.~ ~ 9 ro ^ .,~ p +~ ,-. to -- U -- H H U 11 1J C N +~ •rl l~ 1~ ~' ° ~~ ~ ~ ~ o E N H >aa E o n • ~ ~ U A 1~ N x H E N x x ,~ x U roa Nww rox Nm N~+ N Na oN~ o.,~ oo o~ oe a z~ tr N N z•~ zU Z ro ~ ~ o u ~ °i i ~ a o o a i ~ ~ ~ •.1 m +~ +~ +~ >•+ R+ O ~, •a ro +~ u) o N a o N o ~ H 3 O r.C ~ ~ FC U Ca [~ W RC 'O o0 O N t~ 0~ H d' 00 u1 pG O .-1 d' d' O O H O O N C9 U ci' d' d' to ~n u~ ao rn m rl N r•1 r•I .••I .'•I d' rl r•I W ~n O ~ z N .'~ H N B N N ~ ~ W A ~ O ~ •a O }~ U ro U E ~ N O H N N N ~ S%1 U ~ U H H 1~ •rl O •r1 r-1 ~ ~ •.1 ~ O N c G v a~'i ro a~i H N N ~ w~ ~~ x rz+ +~ N U N N W H C r-I O LI tT ~ U U •rl ro~ ro .~ a ro ro ro •.a •.1 s.. •a ~ •.~ +~ Q N ro ••~+ o o~ o 0 0 0 ~ Q ~ waamvlUvl~ m N r H O H z H E ^ N +~ ~ ~• 0x1 S N +~ C N ~E z°axi ?~N ^~~ `~axia.xz° C C E ~+ ~- O O N N b v ~ U ~ ~s~ONro 1.1 0 z U 0 ~~x~~ H •rl 1~1 •,.~ O 'O N D O 1~ 1.~ H W U OOU~ N ~ o ro a ~ ro >•+ ~+ o d-~ O ?i 1-1 U ~ H ~ a 3 ~ +~ -- $ 0a N $ k N ~ N O O zz>~ ~. H v O O H N ~ N H O N ~voa~i w ~ U ~ O N ~ U m N a~ C U •rl 1~ o•~z ~ +~ S-i N N ro N ~ x -~~xW ~ ro a .~ ~ U O U w ~ A 'rs ~ mwoo ~md~ O O cn d' ~n r1 N o0 ('~ U N N l~ l~ d0 0~ 0~ ~~ d' r•1 r-I ri H r-I W NI O N z io N «~. `~ H +~ C 0 ~ O '-i N O N ~ U N N "~ N Q ~ ~1 f•I a ~ o z E v w i H 1~ 41 W ~ .!-1 A -,o~o~u v O~ U ~ v ~ A a~nwxa ~-1 .--I N .--I H N H r-I c1' f-I N r-I [+1 O~ a~ a N N a N w O N C O .~ N N .,., O U N ~ a~ a~ N ~ ~ ~, a a v] N N ~ O1 U1 oaa .,., +~ v 41 ro~~ ~ ~ W w O O H S-I 1.1 ~ +~ G C N G O O N ~ N N 1.1 N m Ul o a~~ W ~ U U m tr a ~ o .,~ .,~ ~ C U o E Q+ U N W U O~ C Ti ~ H N ro ~ ~ U N Sa ro •.-1 G G N ~ ~ a SaUa m ro m~ac•-+ s~roro~ ro ro ro •.~ ~ o s~ ~ a~ ~ c ~•a c~sa ~ •~ •a C 1~ N -,.~ •,.i O H W W W I C7 ~-7 i-7 U .•. +~ ~ ~ ^ o.~ b ~v x a k ~ a i a i • + ^ ~ ~ rt a m o z o ~ ~, ~ „ ~, + ^ z v o •~ a o o a +~ .~ P a z ~- ln f ti' ~ N N N E N k z v ~ ~ ^ • a H °~ ~, o o k+~ ~ a k v~ v--+~H ~ ro a o a, a~ o o x ~ a ~ ro ~, u, U aEV z~ vo o~ros~ ,~ ,, v ~ oa~a --o aU zs~+~v o a H m zka z oa --vmU O U U O U ~ H ~ C U U N W ^U^..~^S•I O.s'^HH N^•rl NW H U1 +~ +~ ~ +~ D +~ O z ~+ +~ H N +~ +~ C UI r.C O ~ C1~ ro ~ 1.1 O, ~ `•' v R+.~ H 'CS ~ LL ro J-1 H 41 ro 6 ~ $ Ql $ ro r-1 $ f•1 •rl •rl ~ ~ ~ 7r UI ~ ~ 1~N•.IQ1UIUlf-IHUON.'~' ~crooUaf-~a •.~ N k T3 k k N H k H Sa ~ k N Oro O yJ •.1 N 7.1 41 J~ U C H O W U N CP N .'£ U 11 •rl ro ~~oCC~o +.~0 ~ a~+~ UA+~ ~ N O O O O .x ro 0 S.1 U •~ N O +~ FC •-~ ro ~, ~zmz~zs+s~+~zv ~++~za aU •.~ ~ v ~ +~r+W ~O N3 8~~~ a~ a ~ a ~ ~ U m~ a v s~ ro o~ N o E k ro v U ~ ~~ aA G ,n a ~ i a ~+ orov ~U a ~ro tr•.~a~o ,1 H ~ A CA Pa U H a H r~ W 3 W i-7 m U Q ~ ~O r-1 M l~ 00 N u) ch t~ ~ H W 00 M ~ I ,-{ ,--~ c+') O r-I ri N N O N O 0~ O lfl U V ~ r-I .-I .-•I N N N N N Ci' d' Lfl ~0 l~ l~ ~~ ~~ ~~M rn~ W c+l O ~ z rn r N H N C O O N •.~ •.1 roro a o, •a v a~ a ro ~, s+ •.1 ~ U U as ~ O 'O O ~ U r-I O O U W •.a •.1 ~ ~ ~ m ~ ro U f.~ S•i ~ y,, •a U U ' a a M ~ ~ , N C U q1 'd '~ m ro z ~ a ~~ H .~ U J-~ ro m~ ~ xx a ro y aw ~ A wa 1•~ 0 k ~ ~ ° z m +~ •> ~ ~ 00 ~ ~ o k a o , i .~ a + ~ o o ~ z 3 n ~a -- a~ a ~ O O H ~ _ _ H UH ~1~ ro~ H rl ~I ~ ~.. 1•I E ~ .-I O ~ O1 U Ul ° • ma k i a s am ro ~ O 1~ O ro N as~~zaz ~ av~°v .~ O ~ a ,- i O N 'O ~ i ~ H r.C v i 3 m ~ W W C O d' r-I O H C7 U N d' ~0 l~ ~c d' M Ul H C H O ~ ~ ~ ax ~~ U ~ 11 GL E 0 x N C O z H ~r H O S-1 H (d U ~ ~ •.~ o a~ O ~ U Ul 7 \ -r+ U 6 U ~ W 7 R~ U C7 O M l0 00 ~rn N H .•-1 In c*1 to O~ ''~ ~ ~ W W ,~ o °~' z ~, z ao M a, o N M ~ ~ '~ O . ~ ~ H H N ~ +~ ~ la N ~ U N N ~ a S-1 N +~ O S•1 N •~ +~ O .C ~ ~t Ul }~ U ~ •rl S.I rn N v O~ U d' 1~ ~ N •.1 .~ N 1J •-1 !n ~ ~ ~ ~ b ob 0 •N~ o z 8 3 O Sa O 'C3 -.a ~ U .x a m ~ b ~ ~~ ai 0 U U 0 ~ A 0 U 0 p + U N r•-1 rl e-i lfl r•1 N O ?i Ul QJ N (U CU U O • ~ 1•I ~I ~ in O ~ } .~ N 1~ 1~ O `~ ~ a z ~ ~ b ~ m • ~ a 0 A U x v i ~ N 1•I ^ O +~ ~ E D 01 v ~ ~ i -- a ~ 6~ O U ~ ~ z w ~ H + H E -- O N ~+ O ~ p, ~ O U to ~+ ~C ao 8 ~+ z •-+ N N U1 01 t0 w U r-1 C m x 0 w •~ U O ~ a~ w ~ o ~ z ~ ~ L7 1~ z ~ ~ ~a~'a~ A + a H S-I +~ ~ CU ~d •r1 E l~ ~ O ~ rd N U U C U) •-~ v 3 ~ (U U N 7r N l.a v ctl C d C ~ ~ C 1 -1 ~ (U C •. ~ UH O~ O O•~ O•~ OUZ a~UZUZ ~ ~ v O U CU ?~ S] >r v .-a +~ U U +.~ •~ 0 .-i H A W ~-] A H ~] a W P4 O O O ~-i (~1 ~'l ri M C9 U ~ ~ ~ 00 0o m rn ~-3b a~ N UI N U> N N ro N W b N a 1~ C N (U b C b '~ N .,.~ a \ U ro a .,.~ w (U U C td C C9 U> C ~ •rl O b •~ ~ N tT a~ CP N .-1 C ~ 00 •.d H \ C U1 O 'O CU N C U ro •~+ rocs •,., ~ ~~ •~+vro ro ~ N awo la O ro ~ +~ a~ C a ~ b D ~ X U o ~ >.m~+~ ao~ °° vi ~ > E ,~ x z °~' ~ N N~ DC •-1 C O w -~l J•~ N W W 41 z U U ~ b -~ b 8 U ~ Ul -^ LL b -- z ~ 0~ U1 U w +~ ~ Rr O C (U f3, ~ •,~ N m +~ O C N N U C N ~ ~C N a •.I $ k CU C •.I ~C •.~ (U r.C $ v 'O (U 41 f1i O b (U ~ O (U 1~ la CPC Ul •.1 ~ C 'CJ O~ X ~d 0 ~d O C +~ O .~z a~w+~ o azH U trz l.iv~vW U~vCP~Oi... +~ C ~+ cd N C C •~ ~ H ai a a a NUC~A W T3 d' N M ~0 d' M r O O N d' th N O N [.~ U ~-i r-I ~-i N M 'V' d' r-I e-1 UI r-I r-I O H e-i '-i N N N '--I .-i ~-1 d' rl 01 N r-I •--1 f--I d' r-I rl ~ W O O ~ z M N M ~ N O ~ O ~ H -'i ~ ~ ro U .,.~ N UJ UI UI N 1~ tT C ~ p EE ~ Ul 0 0 0 0 3 U X ~+~~~ ~ ~ U U U U T7 O S•r O 6~ S~ A.~ R+ ~ T3 oUU,m~n No ro a b a' H H H H\ y.~ N UI Ul N N N Ul N ~ DUI b~ G~ ~ U U U ~~~NNH U U U U U H ,..., -a~rororo ro--~ -a 'a ' ~ H .-i .~ ,.~ .,.~ N N UI .,.~ .,~ N N N D '> ~ t~ ~ J~ •,.~ C pt tP CP J ~ D O~ S-i fa 1.i ,-,. •.1 •.1 ro , •rl •.-1 'J ro ro •.~ a a a a> '~ N +~ ~ N~ C~ ~ T3 U •rl -.1 •.•1 c N N N •.1 t/1 f/1 fn ro h h h h U a , ~ ~ ~ v1 t~ ro H N FC \ ~+ ~+ ~+ ~+ -1 I \ \ W W \ \ \ W W W ~~ ~~ .~' z H ~ N N N N 1> >+UNNN r N ~--i r- Nro ro ro w w W w WN ~fdrold~r-1 ..~ ro ro ~ o ~, +~ a c ~ ~ ~ ~ ~, ~, •a .~, .,~ .,., •., U ~ ~ •.•~ .~ N N N •a •~ +~ a ro a ro •~ •a •~ ° •~ N N N ~ ~, ~ ~ ~ ~ o 01 ~ •.~ s~s~ ~ U U ~ +. •.+ •a •-~ 0 0 0 A ~ ~ c N o a i v ~ ~ a .~ c , . ~ m Ana ~wwwv~cn~ ~ A Uwwww wo o c~ ~ ~ ~,, ^ ~ a o a~ ~ ~ a ~, ro ~ ~ N , a i x o ° ° ° m ~ i ~ m a ~ ~+ ~ U N UI ^ N ~ O z 6UiLNLL N ~ C^A ~ ANA wN x SaW•.1 Nz la 8 rl N\E k N x 1~ N N p p'-1^A^H O ro 7r ro 7r O+ •~ LZ+ m N N N O •~ 'J ~ oo N A.~ x ~ H ~~ N O z ••-~ S.1 •.a Y1 C ~ U O U O ro +~ E ~ ro N O C ~ C W .-I •rl 0 0 O ••a •r1 A C ro ro N N O O ..1 .~ C C .x H +~ -+ O Ul C z ••-~ z k O ~- ro N +~ ••1 J-~ •-~ p Qa ro p ro U +~ k •'1 ~ N~ •.1 7. ••1 ~ ro +~ ~ +~ 1a PO 8 z U 1~ ••1 O l~l H (0 ~.,~ ~.~ .~ U N ' N ~ W z U ro Vl N~ N •.I ~ C U G C CL ~ U E O N U U N ~ N C N R+ ~ O q~ ti -~ 3 S-i C C N O O N q ~ •.• ~+ .-~ ?~ v O C .- U +~ N N N .~ O z ~ la O 1•+ ~ la w ~ . ro U DC O s•+ ?~ ~ i~, D ~+ s-+ 7-i ~ ro ~ ro 0 0 U .,.i U R. H R, U ^~ N E $ N U ~- ~+ ^ O 1-i •-+ l-i m 7 •- ^ O +~ O O C^ .,~ N N U O 1~ N 8 ~ H . ~ N1~ N U ~•nO UI OH l~ +~ N ~+U ~U roU CUA+~ UH C ~•~ U1 0 -a oEror+aU ' z H N-aUaN Li ~ N UI ~ . R+000NU ~ N S-I \ U \ UI i~.,8o ~ ~ •rl N w a~+~ i o i i R+ ~ W Sa W •rl W Sd 6 Z. N ZP••I ~ \ S-I N ~ U ~+ f1~ G N H W +~ •~ +~ ~ N H •~ w N w 0 w +~ 4-+ N N +~ ~ ... +~ •-~ A O~ U 1~ N +~ ••I U i1, N N N H 't7 O p 1 >C LL > R+ O N b~ N E E ••1 k > ••I N N S-I LI ~C •~ LL ••I ro •.I U X N S-i W S.I N f-I •-1 N N ro 7.1 ~r N 0~ $ (/] C + ~ H .-~ 41 C C +~ N N N +~ ~ p N N p N~ N ~+ N W ~ ~ 1~1 N q1 N --~ N N Nul ro o-~~nxu~xro ooa~ o.~ro.~U.~wo Wa~Aawow ~ o,U~ z~+row wU Z•~acn zcns~v~Ncnoz ... U ? ~ ?~ N v ? .u RC •a U Sa . ., w \ ~ o a ~ H •~ 1.1 •rl N a o ~ +~ ,o N S.1 ~ ~ ro o ~ ~ N .~ ~ .~ ++ +~ U , .i N N ro ~ •.1 ~ ~ U ~ ~ U ~ •a •.~ f]i s~ 7 ~ ~ ~ •.~ i ° ~•a-.~ ro~ N ~, °~ H warAwa wai v i ~ v A A A oa ~wwAwmc~ w lJ-1 d' 00 O 00 .-i N A r~ N 'b I~ 00 t!'1 l0 l~ l0 d' ri M H lfl O~ H M O r-1 MOMOpriN00 U: ' O ONOOO ' ~ ~ Od ~ ~ ~ ~ ~~ d'~00000rnrnm U U N-3b r ~I-3b ~p ~•i N 00 ri M M a H N U ~ +~ ~ ~ ~ ~ • -1 N Ul ~ Ul U N Ol ~ U U ~' • •~ ~ x > ~ ri ~ 3d Sa N ro o ~ w i v v i z 3 O U O .x ro ro O ,~ ~ ~ U U A ° H a vv ~ nm ~ U $ ~ b X H 1 1 .+~^OH O Ul 1~ C H J~ N ~z1~ to N N ~- 1-I ~ U E Ul ~ O N ~+ ~ rn o +~ o x o m v a 3 m N ~ ~ ~ o~w~~ EmN ~ U 8 ~ A O U^ k ~ A I U +~ W •~ O H v ~1 ONO S-I \ B H Q) •.i N N S,1 N .N ~ ~ x~ ~ a ro ~ ai w U +~ N ~ S-i ~ N w ~•.~r+ o 0 o x O~o3U Z3 Nw w ..r 7 8 7r N r ~ o ~a roo . i p a N O~ ~ a ~A v]W N W A N 00 ~"'~ O M FC N d' rl N M (~ 00 00 O~ O~ O~ U' W O z 1~ a~ 8 ro a~ A a~ .,~ H .-1 N '-I r-I .-i .-I M r-1 M M M ~-I N r1 00 H d' N ~ p ro •~ N N N +~ to v ro ~ O O ro O C ~•+ N .,I •.d 3 •.a •.a U ~ .u ~ ~ ~ ~ v ~ o°1c a v~ R, ~ ,~ ~~ C N ~~ N N O m 0 O ,~ to •~ ~ ~ ~ H O m H ~ •.a •.~ H ~ (n ro ro w ~+ N ?~ 'U 'd D1 'L3 4) O O C FC •~~ ro ro a ro U U ai +~ o v a ~ ~ ~ ~ ~ a a -~ ,-1 •ro o ~~ m~ ~ ° ai •~i~ ~ h h N N m pl N ~ N ~-+ ?~ >. o ro >. ro w w N !a 7+ W U U1 ~ C ~ ~ +~ O ro •~ t~ 1•+ +~ +~ N 1-I •~ ••1 C Ul ro Ul •.1 •r1 • 7 + ~ x N ~ ~ ~ A ~ O ~ b ~ CP o~oo•., o • .~ ~ C +,o ro S -i . ~ ~+,~ro•.~ ro ~ 0 1 ~ UaUxw w ~w c~ ~~waa a ~ ~ ~ o ~ +' _ E N ro X ~ ^ ~ R+ k N ~ O O p,, ~ ~ ° ~ ~ox N i oa a x z v m u i i o ~ a c a~ z -- ~ ~ o ~ G U O ~+ E^ ro . G -- O t~ • p \ +~ O 01+~ E O ~2 ro A~ A^ z ^ +~ ro .r a 1 CL f-I ~ G +~ +~ oa v U to $ S-I z ~ ro .....~ .-. o `-' ro ~ 11 7r 7r N !A +~ N CL . a~ o ~,•.~ ~ ° v ~a~ o ~ `~ n` k ~ v a ro ~ ~ ~ ~ ~ o o o ro~ o ~~ o ~ ~ x u~ o v x• i. u i i a ~ + , + ^ •~~ axiW~u`"i°o Hooo a~iw~`~au`"is~ut°,o~ a~~ 't7 ~ N F U •~ z •~ la N O C O O N C E al 0 ~ O ~+ LL O +~ +~ ~- +~ O N U W N a) U7 O Sa O v S-I z r.C zN~C~+3 aro U wU~ U~+•-+ws~•-~ k~+-- ~N B E N ^N E ~+ N ^ a ro v a E> E O~ a1 0 N~ •~ O •,.I +~ 8 ~+ O~ +~ N ro~ U al 01.1 O U ro g U U ~ ~w a ~ ~R O N~ b zw~ i ~ ~ ~ ~ q~a E~w ro O p j + E a1 v ro ~+•-I+~ 04 O ro a a U O•-~+~ ~ C w ~ ~+•~wr+ --w N H • ~ •.a o m r.~ ~+ ~ +~ v ~ 'O v ~ A ~ a~ ro •.~ ro .u a 8 ~ s~ a,~•a •.+a~ G a U s~.~ a s~ ro~ o a~ a a~ v ro v ro O rn al 00 k O O C •a O m O N E •~ ~ k 0 k .~ ~ -O ~+ m z ~ +~ W E z 0~ O ro z R+ v ro~ W •^~ W vI v vl ro v --+ ~ o +~ ro +~ ro +~ ro >. ~ o dog a ~' ~rn -~ ~~~a ~ a ~' ~ . ia i a i N U CL GL Ul >r O~ UI •rl D 0~0rn+~ Q1 ••~ O r-I Oa1 O +~ •r1 ro ~ ro~~roN N N N ww~7r.~p A a~ ~n 3~Aar~ P4 A A v '~ Lfl l~ N t0 d' 00 N O lfl 01 1f1 M O T M ~0 O Q rl r-1 d' ri M O O ~-•I r-1 e--1 N r-I .-i 0~ r•1 O r•I U H '--I .-INN M G1' d' d' d' [N lfl l0 ~O I~ 00 00 u-.~ r-1 .-I M r-1 00 ~-i H H .--I e-i ~-i N .-I .-1 rl r-1 .-I r-i r-I .-1 ~--I ~ W r O ~ z M ~ N ~ O ~ O H ~ •`~ ~ ~ o ro ro U U N N ~ b '~ ~ ~ ~ ~ ~ N N Ul •~ ~ ~ U ~ - i m cn 3 ro o ~ zs ~ o 0 0 ~ ~ o m ~ ~ + a ~ ~ 1.1 1-I Ul UI ro N N m m m 00 O O Ul O N N W W U U U U ~ ..1 U ..i H ~ ~ U ~ ~ • • H ro ro a ~ ~ m N a~ C C C t/l ~ ~ ~ ~ \ w W W f0 '••I r-I H 1~ N N l~ ro ~ ro ro la 1.1 1-I Sd N N a ro ro ro ro U U N 1 ••I •.1 •-1 ro ro O • 7•+ CT ~ ••~ f~ ••~ 1a ro ro ro .-~ a~ ~ v .x v ~ ~ ~, ~, -,., -.a ~, ~ ~, a~ •.~ •,., a~ a~ ~ U U a A ~ ~ •.~ a •~ a ~ a ,~ •o ~ •~ ,-~ ~ ro o •.~ •.~ •.a •~ o o a~ .~ ~ ~ ~ w ° ~ o ro ro +~ v +~ o Q ~ ~° ~ ] c~ a c~ as as as cn ~ n ~ ~ ~ ~ o ~ ro ~ ~ b +~ ~ N O O N S~ ~ O x N O b ro I ~ U - l ^ 1.1 S-i U ) ~ x p, •.~ to O U1 a ~owx ~+~~N s, a ~ a~u a~ o a v •.a~ > o z o ro o•-~ ~+ o U~ a~ o ~ as U o U •a m xs A A \ •.a ~ la Ul •rl ~1 H ~ ro \ G z ••I Q -~ N i••-1 U a ?~ ~ ?i S-1 ~r Ul ~r ~ U S~1 ?~ R+•••1 ~+ W ~ A N 1.1 N +1 N J-~ ~ N ~+ ~+ ° - ~,e~z\as~~,~,os~•.~~,as~\ros~~s~s~s~o ~a~ o~o o o~oQ ~ covro+~cnovoao~oroo~s+ovrooo oa .,z -~rowa~8Nro7romroa~roUroE•arow.~ro•ao +~cn~ ~ axi c~i A s+ ~ N N N U u, -- a N C m VI u, m a N -,.~ m N ~l N -- •~ u, ~ •~+ ~u~~~aa~x ~ aa~++~ U a vat a ~ 0 w v ~ o~ o ~ -,~~ \xoc a v s~~w•-~ o o v U a~~ o~ a~w B o a o a~ c G o v a i + i i ~,z~,•,~.~ Q,~¢, ~ .~aoro--+~aUaaa aUa--oaroNaaa, ~~ ro~aEroEa~~a~E U~--~a~~~~ ~+•~+x ^o~v O ~- O +~ O~ +~ E ~+ E H u~+ N O ro W la Sa O ro O C O U OHO C •~ O S.i U O to N +~ U ro ~ U~ j~ U w N U 3 U z H U ~+ O O U C U N U~ U U ro D U ro •~ U ~+ \v\+~\ro\N\-rl S~\Sa ~\u,a N ~ S Ri I U O $'~-+•-~z w row•a a~ ~\ \ H ~ , \o~ .1 Q ~ ~' a~ m wo art ~ O o v x w•aww ~ ~~~~ a, , v a i i a ¢+~ ¢+ N ~,O 3 ~ ..a-.a ..,~,•a•a•aoaron, ~,~\a~~,a~e•a~ros+~~•.~~~, sacn6oE a,s~u, s~ ro s~ m w .~ a •-~ e av~~v~oroa~~v~a~~v.oNa~ u~U•-~ av~n ~~,~N\wa~Ua~ ax a~\c~~ x~ x x•-+ x ro x•-+• x v~ x o ~+ o.c ro ~•~.c ro U e x o x cn•.~v~r+•~ww~nw ~w ~ ~.~ row w tsw row Uwa aw U rowaU O -- ~ cn 3 ~- >+ ~ ~ ~- ~ ~-.~ ,.. N ... ~ O ... ~ Zv~~ -- U ovov a U U ro ro +~ •~ a .~ ~, a~•a o v I 'L3 N ~ U '~ Sa ~ U U ' ~ 1~ ~ ~ ~ C3 •• O O 1-1 d-~ ~ ~ o ~' U o a ~-+ •~ -a ~+ ~ ro •~ w U ~+ ~ ~ a~ v o o ro o ~, a a~ i v i ro u i a a ~, N . .,~ -., ~, ro o +~ ~ H ~ am cn ~ m a U mU txH as ca ca A am ~ w N d' N I~ N rCa 'O c1' O~ O ~D ~O N ~-1 d' M ul ~D I~ lfl l~ O O O l!1 H ~--I ~0 ri M P4 7 l~ t~ O Q~ ~ d' cl' d' l0 ~0 ~p ~ U 00 oD a0 00 m rn C H r•I t0 f") r-I N N U ~ ~ h a~i \ to W N 4l W rl U U •a ro ..1 ...I }.~ ..a r-I r-I N U O O ~ O a a m ~ 0 o a m -~~ •~ lea •Ni N L1+ ~ N ~ A H N ~ J-~ N O R+ m a ~aEi~, q ~ U k O •,., s~ a~ a~ m •El ~ LI O ~ UPa~~UZLL 1J E ••I E W r-1 ~ N Ol ~E N w ro w w~E~NRa~ wo0o.~s.,•a OzUZtAU ~ U U 1~ ;~ ~; a °' w° w A w ('7 t0 N N N M In N ~ ~ ~ ~ r•I N H N Lf1 N E W '-+ O ~I z d' M O H X O y~ U O 1~ E CP ••1 N G ~ fA •rl U U1 C ~+ ~ m O N N N •~ U N ~ U U U r.~ ~ N ~ N N N.~ M ~, +, roa aa+~ c ro z E N C C ~~ O H +~ w-aro roro ~ ~ a ~ .~ a ~ a ~ ro O ~ ~ ~ ~ ~ ~ N ~ A aaw wt*,U ~ ~ 0 0 +~ +~ ~ ro ro ~ ° G ~ + ~ ~ a~ v ro H ~~o ~ +~ ~ U O E ~ ?~ +~ ~ ?~ O m +~ N ~+ O R+ U f~ M N 8 U+~\0+~+~ N E X 41 U R+ N~ UI owa~Ea~a ~ ~v 'O ~ k Z ~ ~ ~ +~S-iOEW"UE H Ul G O\lr ~ O\ ~ a a° c ° '' x w~+ • + --aw~Uro~E v N ~ N 41 ~,v~xa,ar+x tv~ OW m NUW m ro ~--a•~ ..., •.~ .~ H a ~. yl ¢+ UI r-1 LI 1~1 ¢+ ni H r.CFC~ GuGaA O '~ I~ ~0 ~O l~ O r O I '-i r-I O M d' O (•7 U N M l0 00 00 0~ n '~ E W ~, z°~ M O~ (`~ O H ~ ~ ~~ ~ ~ H N 1-i O~ O ~ N •rl •.1 ~ M D O ~ l~ N O~ ~+ ,O r-I r-I ..{ •.1 r^ ~ ~ ~ ro h h \ \ w w H .I.1 11 0 ~ N dl W W Q S-I ~ 'O ~ U U •.1 •.I A N 3•+ O ~-I O 0 .~ ~ ~ A a m a a s cn v~ is W C ~ v _ •.a ~ ~ ~ ~ +~ ~ N X U 8 ~ a ~, ~ ., o ~ v rl N U S~a N >r 1~ ?~ Z ?~ N C ro u1 la C 7 0 U O O I Z C^ ry W .~J W N W N ro N N ro Sd 1~ E O N O~ O C N >+ A 0 N Sa N ~ >~ Ul N tP r-1 N O~ U ro X ~ ONL1$1~EN1~$N4+N~ H 1~•~ ro O N O V] r.C O cn w A 0 z U A O U 8 U 1 U l O l z H U1 \ W \ QI \ ~I N \ W W ... ~ aa,va~ac°'i•~iaama~ N+~NwvwroNN•,.IN~ +~ x x c xw ~, x~~.[ i~, CW OW W WO NWfp~tAAN ro -- +~ -- +, tr a~ •,.I >. >. °~ ~ ~ ~ .~i a ~ a a..i N Ql ~ ~ E LL C1, N H ~ U N a~ A A ~ ~ 00 r-I .-I rl d' m l~ p; p rt cal N ~n ~n 0~ O C7 U ~-+ r-I M r t` r o0 O r-1 H-3b d' N rl .•-I ri r-I .•-I d' 00 ri r-1 N r-I r-I N r-I .-'I W .-~ O o z M ~r x z H ~ U ~ m O b + ~ ~ N N d) N Ul N Ol +~ 3 v ~ i • vi m ro ro ° ~ a ~ ° - ~ • -~ ~ ~ ~ ° o ro ro ~ ~ N \ J-~ ~ .-i O O O N N N O N N U1 ~ ~j ~ ~~ •.•~ U U U U U H rl ~ r-I -rl H H 'J D1 O Sa •rl •.~1 + C ~ ro «l T3 b N N N D h U ~ ~ ro U h U ~ ~ H ~ r UJ N N N 1~ C C N t/1 to ro x ~ ro roa w w •a w w z H ~ H E E N ?~ ~ ,~ +~ N O W E ro w w .,~ .,~ q w W ~ .~ -a o ~, a~ cr ~ •a ~ ~ u, a ro ro ,~ i i i U m H m ro ro ro ro+~ v ro roa o 0 0 U x x a x th a a x w ~ ~+ i v i v v i ~ A ~ a ~ ~ ., ~ ~ ~ o ~ 0 % . 0 +~ ~, 0 0 .,., ~ N ~ ro o +~ ~' ro •~ z ~i N ro Ul ~J N UI N C ~ N N A , o ~ v ~ a~ i - ~ °o ~~o oa o ~ ~ ~ ,~ +oo •~ +~ O O N U ~ A •~ ai-,a v v _ _ ++U•a-,moo ~,-- ro^U ~U+~-- ~r ro ~ U ?~ ~ ? N ~• •rl U ~+ ~ O1 N f-1 O + C ~ ~ ?~ +~ U O ?~ ,+ ~ ?~ U) +~ la LI LLB W Sa 1.I •rl ~I +~ S~1 1.1 1.1 +~ Ul 1.1 ~ ~ U 0 i1~ 1 •rl Sa U ~^ 1•I C w 0 ~+ +~ ~+ ~ ~ 6 Ra v 0 8 +~ •-+ O O 'Cf O 0+ O O +i R+ ~+ O C E ~, +~ N R, ~ +~ ~+ +~ ~+ +~ E +~ +~ N 8 •-~ +~ •~ E +~ w-+ +~ •~ Pa O O UU o U `~ s~ro~rox~>•+roorooroa~ ro~,ro--IvAro Ul O N E >C N oXm N ~ N N k t1l N W N O N +~ Ul O Ul X ~ -~ X C~ ~ ro~ U ~ W ~+ A N C •,.~ W +~ G N N Ol Sa ~ O~ UI ~ W k w C ~ v N N O O ~ D W O ~- N U) W~ N C N v ~- O N •~ N$~~ N a a +~ -- v, ¢, •~+ a, ~ a +~ a > a ~ ro a s~ o s+ o a •.+ a -.+ •-1 ~ x ~ c~ ~+ o E N S'O $ ro E ~+ ro E ~+ E FC ~++~ E O z N -^•a 8•~ 0.~+ H ~ o•~ o ~~+N o ~+o ~+o o n o a~ o o In o U--~n +~~ oUZU ro z O +~ +~ U F O q U O U b~ U +~ •~ U L1+ U N~ •~ U I LL ro U I •.• I +~ •~ rt ro~ro N O~O~O~ro~~~~N ro N~ W+~'i-+ E UAW w.,~ w l H ~ N C la J-~ C •,.{ •-1 l~ U ~ Sa J-~ ~ La +~ (/~ +~ U C Ul J-~ W C w -.~ ro •.~ N •r1 J-~ W W r X ,~ a•a w •.~ .,~ •.~ •.1 v a~ ro +~ a a a a-~ o a a--~ -~ ~ a ~~ 6 ~ a~ s~ ro ~ 8 ~•a ~,.a ~~ i1,8~~ ro ~ v E Ev o 8,x 6 v ~+o ro ~,a,s~ v.u v a o s~U a~ ~ a~s~ s~ v v ro asro s ~ a ~ a~ v~ a~ ro o x~•-+ ~ ~ ~o xvwa~xmxoxo xoXVO~X ,~ ~ v,~ln . . roma zUwcn v o ~w ~~ aw row-~+w o ti,w3w~n o ow .~ ... U x H U v ... O ...g ...~ ~U ~ ~ x v ~' ~' ~ ~ ~ a ro ro a c° ~ ~ o i N ~+ a a v ro ~ ,~ a rn•~ v •,, s.. x •a •.1 •.~ ~ R, ~+ ~ R, o.. +~ .O 8 o a +~ r+ U ~+ ro U U o O o 0 N N .~ O O A A N i c n c7 i a a H v H U U w vOi 3 v A A U W 00 d' M d' l0 ~ TJI M M ~ W O r-I d' M O M 00 ~ O O O O O N a0 00 M M !(1 00 00 00 C7 N E ~ ~ n r ~ ~ ~ U '-i r•I N -3b r-I r-1 .-i r-I r•1 r•t ~0 W of z° M M d' 'J H +~ 41 ~ T7 ~ ~ ~ C 41 CO •rl ~ +~ 41 'O C a 77 roo O U ZT ~ +~ U C +1 ~ FC •.1 41 ~ M 0 Q1 ro N ~ M Cr 1-I U 1-~ ro +~ 't3 N H 41 O ~ •.a •.I .--~ •,.I •rl ~ A U H G. [~ a ~l G4 41 O C ro a~ N D ~ 41 41 a ~ w O >. _ _ _ O ~ ~o O >. >+ ?~ N 4) O O i~ ro O -- a .u +~ 8 N +~ +~ ~ N N 4) N k 41 ro N~ N ~ S.1 ~ W a •,.I ~ 41 ~ H O a1 O N \ ,q O O z oU >•+U ~ +~•.+~z H U\E-i\~ as\-- ~ ~ ~ N R~ C >r Ri ?~ ~ m ~~ w ~ ~ ~ a ia i ~a i~ w k a k r-+ -- +~ k +~ vw ow ro >•+w a A vA v vU v U 7 ~ 0 41 ro 7'd o ~, •.I •~ a ro ro ~, u, •.~ ~ .c --~ r, v •-I N H U U w a x w w ~ TS ~O d' 0~ N d' N p( O ~-I N N r-I p~ d' ~ U H N N M ~O 00 e••1 .-~ M r•I r•1 e-i l~ '"i r-1 r•I W d' O M z d' ~ N A ~ ~ O H •rl ~ ~ ro U N •~ E ~ 41 7~ N G $ >+ O O N •~ U G U O O 41 •~ •~I a ~ N +~ N ro c roa a O ~ H \ •.-I 1.1 N w d' C U ro '-I r-1 ~ ro •~ r-I 0 H ,7 .--I r-I •,.I a >. a •,., ~ h h U z 8 •~+ E N ?. ~ >. w w w H 1-~ G 41 N +~ ro f•I 41 w 4+ w-+ O ~+ ~ tr C •rl l.i ro U •~ •a •-I A ~ to •,., G .Q r-I O N 41 H 41 O ro ~ +~ N •'1 O ~ .C .~ ~ A U F W D C7 r-1 a N cn N ~ __ +~ 1•I ~1 .-. ~ ~ 7.1 ~ ~ U N 1~ ~ ,r S.I ~ a ro ro sa o a~ +~ --~ -- +~ 41NN ro~kUw>+U N LL G G S•1 ro 41 N w S.1 41 .i ~ E 41 41 •Ll N q 1•a O O S•+ •-1 roo °o a ° ~ iz .-+ a --c ~~~ ~ ~, \ 0 0 I CL ~- U ro N U U o ro ~, ~ U U >-+ ~ s~ E I U 7 I I ~ ~ ro a\\ o ~+ o o +~ +~ •~ v +~ +~ l~ 41 G $ ~ +~ +~ O +~ U ~ C 'L3 Ra ~ C a o ro caa,ro+.+ U\ro ro v~ ro ro M ?~ l~ W 41 41 •-I N 1.1 R~ 41 41 U 41 41 ~ •.~ ).a W W Sa 41 A 41 ~ 741 +~ 7 ~ ~ H Sd 41 N \ Sd N S.I W ~ W w ~ \ E W ~ ~ t)+~s~41aa+~Ad)dlw0--w d)w41 •~•N •~ ~ • ° U v•~m i w~o~ • ~ ~a ka uw ro k+~ s~w.+~ ~ .~ o.>~ o >•,w c Uwaa)ocn•-• cn zmz v ~' A ° v W v v a) ~ ~ ~ ~ ~ a + E ~ ,-a 41 ~ •,.I .-I •,.I •.~ 7 7 7 N H A tp U A U RC a A A A w A 4) FC '0 0~ l0 00 M Lfl ~ N ~ I~ t` a O N 0~ O N rl ~ u1 .--1 rl N C7 U ~ ri d' cis ~0 ~0 l~ CO 00 00 N r-I -~,~ w ~ O ~ z x r d~ x H O •.-1 ~ ~ A ~ N O +~ N U Ql ~ ~ a~ U l!1 I ~ ~ ~ ~ ~ N ro r O ~ LI 41 U U U U U a a a a ° ' ~ ~ +~ i o a ,~ a C ro U a ~ c ~ ~ ~ z ~ i ~ N a - H +~ W U 8 +~ ro ro ro ro ro a m ~ ro~ . ~ ro a~ ro ro ro A ~ ~ ~ ~ H QI I l - l • •1 -rl -r N -rl U +~ - ~ A a ww ow w w r=. w s~ ~. ^ o ~ ~ ~ ro~ ro C O N 0 +~ C N v -.a ro N N a v ~ c d N G +~ S O +~ ~+ N N O D O U NULL •~ U S~a •a --I -~+ O ro --- +~ ~ ^ O -- w -, rn ~ A U --~ ?~ LL ?~ N >. ~ O >, >. 0~ ro \ \ U Sa 8 rl La ~ LI ~ Sa 1a N v~++ v o a~ ro o a~ oW o IoW o a a a a +~ x U +~ ~+ +~ a~ +~ a .u a, .u N E E v1 ro w•-+ roa ctl-~+ ro•a ro•.+ ro M W N O1 N ~O N N.~ N O N.C N oxx+~a ~~v~U~•aaU~ ~ W W O N Sa U O) S.i N O1 ro Ql N o ~+----a~aoa~a--~a~a~,a~a~ H I~ O I~ O~ H O~ O O ~ +~ +~ ~ O ~ z U C C OU CwUwUr+U NU~U H N Ul ro~\•rl N\N\ro\~\ro\ ~ h ~ -.i U l O D a ~ L~+ .[ R+ ~ a m O, ~ R+ A N~ N~ O U~ U E ro E N~ ro E a~ oA ro o ro mm a~a aim v 1~ N U k U 0 X O k k X X ~ N U UW OW OW NW'OW~W RC ~ • v~ ~ v~ ... ~ ... ~ vW v ~ E a~ N w o •~ ro ro w \ !~ •rl N .~ U +~ ro ro ~ •rl •rl N H FC U W O 07 fY1 W W G+ W v 'C1 0~ O 00 OD M .-1 O M i0 O ~ M '-i N O d' i0 t~ ~0 C9 U N N M d' ~0 GO 00 00 00 w N O o z N 0 0 H N O ~ •.i 01 ~ .~..) N ro N ZT O N N ~ ~ U LI l to • C ~ C U P4 a O N ~ N \ \ •a E O a ~ G O O b O~U G O `~ ~ c ro m ~ ~ ~ 41 W .~ ro C N 7.1 Sa O U G L1 ro U U C a a ~ N N C ~ ~ ~ ~ ~ i° ° ~ ~ ~ ~ m a a H N N N \\ ld CP G O ro H N ~ ro ro ~ a v ~ U U O ~•+ C CT ~ G ~ C N N N ro • 'x •o ~ x Q ~ i, ~ L+ E ~ c ~ ~ A x ~ w w w a a a P4 N O) U1 ~ _ U ro 7a C '0 7r ~ ro ?. C 1~ _ ~ ro G 0 ?~ N O v o, +~ ~ o -~ ~+ P4 O ro O •a +~ ro .•...I N •.•1 +~ ro C C ?i G S-1 ^ C N 41 >+ N 7r O M ro La ~ ?~ a~ a~ 7r ~., O l.~ L~ ~ ,k l.i •.•I .-~ sroro~a~s~ ~roUUroL,ro,~ m OOL+OEroO O~-+NOaroGN x o tr +~ o~ +~ +.+ a --~ rx o a o s+ M •.~ o roU ro ro ro A •a --+ U M W 1J S~ N\~ N l.I N W\ W 11 W ~.1 N o a~a a~ a v a o++o a~ o v•~+ ~ la dl ~ N N G N a Sa u A O 1-I U 'O LL $ U a 0 a Sa $ 1.1 U 1.1 U\ ~ O N O$ N C E •-~ 8 0 N O N O N +~ H ~•~ ro O x ro O N O+~ k~•~+~•~ a z U A U W G U N U U W U A U A E H Ql\~\~•rl\•.t\~ ~~\~\N ~ 1J l~ CP •4.1 W J~ ~ +~ LI Sa +~ S-1 l1 DC -.~ LL•a a L+ LL a•a o~•-+ a-.~ aw AEN$N'OEO~AOA~AE~ N N N tP C Q1 U N •rl N N +~kAxrorok x+,a+~k+~xL, C W W G W CPW C O W G W ro ... v~ N ~ v~ ..~~ ~ v~ v d ~ E ~ N N N O b N N N N +! N N N ~r •~ N N N CT 00 •rl N 7r -rl ro ~ N N N N N H RC fn (~; a OU FC ~ ~ P4 W N "i3 O l0 l~ N O l~ l!1 .-1 O 0 N O M d' ~-i .-i r-1 N O U' U ~ N N N M M l~ l~ O~ M l~l O U .,.~ U S.I .~ U N x w 0 x N r-i U 1~ ^ •.1 ?~ ~ 1a U O s~ +~ •.a ro U U1 C N N +~ 8 O w U O \ .~ Rr 4) 41 .~ x U W ~v a~ a~i o A U w Ul .,.~ U ~D O rn W ~I z° N H N C O ., ~ +~ U 41 a N C H N ri ~r "U v N N ~0 U) O U ~ ~ .-1 C ro •rl U U SJ ~ N U] ~ H N Z3 'd ~ ~+ H b ~ ro ro ~ ~ a i ° ~ ~ ~ v a a~ v A a ~ O ~ N N -1 • ~ A U W C7 W G4 ~N la N O U ~ •~ ro D N S-I G 41 N UJ C~ ~~ N _ o ro -~ a~ -- -- U 7-~ >+ U ~ >+ O~ ~v \ N 1.1 •.1 Sa S~I O >r LI ~ C ro> ro ro ~ C .~.~ ~ C7 O N O to 0 in s.a ro N •~I m •-1 ~ •~ M ~ N +~ ~ W O U1 +~ O v ~ l-i U O U ro U ~C C2, z +~v UA aA aA ~ w w a R~ R~ O~,N R, U 8~ A E O E N 8 N •~ O •.a N •.+ N +~ x tr .u x .~ x .c X C W C~ W U W U W ro--W ro~ v ~ ~ ~ ~ N Ul r-I N 1~ ~ r-I •.~ •rl •.i ~ ~ }J U) ~ N GL C1~ O~ •ri UI •rl N 41 Ul N H FC U FC A A W A O ' U d' rn O ~ r O N O M i0 ~ C7 U ~ d' d' 00 00 ~, r-I N r-1 .-i r-I w ~a ~I z M LC1 tll H Ql W ~ T3 H M ~ r-1 H ro ~ •-~ t0 1~ •rl ~ C ~ ~ h C U N C w w x ~ z E a 1 E H 1~ 1J UJ UI w w O ~+ ~ O~ U •a •~ ~ A N 1•+ ro 0 .~ .~ O ~ A a ~ a in v1 ~+ 1.1 ~ 7r ro O s~ ~ •.~I ro O N ~ •r1 •~ O ~ ~ •.1 v •-+ +~ _ _ -~ Sa -~ A N ?i U ?~ 7-i ~+ ?~ O 7.1 Ul ~I N U ~ S-1 m ro•a ro~ N ro ro r~ A A ~ O •rl C ~ +~ O\ O •-~ A O O l~ C ••1 1~ ~ •,.~ ~J \ C •.1 •.1 M N 1~ a•.1 ~ U +~ •rl +~ 1~ O ~ ~ ~ ~ U ~ O N ~ ~ S -i Sa S -i S -i A 1.a U X R+ U 1-i N a U O U ~ ~ m W ro Ul O X ro UI ~ U) H U•'1--U•~+UwU•r1 U•rl z oA i A i --~ AvA H S-I\~I 1J\w W \l.i\ ~ a~ U1 Ol+~w ~w~•.~.u • •ro•~EA~ ~ w~ro~~ ON~wvU1~vNNN xrowx,~a.~xEx ~,w~owv~ rocnw ow 0 -- U ~- pC v ?, 7r ~ +~ N ~ ~~ ~ ~ ~ v O •a •a ~ O 4l 41 la M H A m a A A c7 W ~ ~ m ~n ch o0 00 O GG O ri c`') In ~-i N 00 C7 U ~ N ~ o0 00 rn 1~ ~- ~ b d' H ~•~~ r-1 .-1 .-1 ~-1 .--1 r-1 H r•i .--1 ~-1 .-•i .-1 N W W ~n 0 ~ 0 ~, z N z ~ o ~ ~ ~ ~ ~ ~ ~ a H f-{ "~ N N ~ O N ~ ~,, O W •'i C ~ ~ ~ 0 ~ ~ ~ N O C Q) N H k1 O i ~ p p ~ O N S.1 FC D1 CT UI ~ ~o C 01 rl C ro RC ro U r-I a0 H N ri 0 ro O ~ a ~ d' ~ ~ A ~' G +~, m •a zs ro H N N U F v r•C ?~ +~ 1a ~ v z 8 6 0 •.~ W z S ~ w v >. ~ ro 3 H l~ O U ~ w H J~ 7r ?a W 41 ~1-~ l.i 41 ~ O ~ O~ ~ O ••a O ~ +~ N ~ •~ ro N U a ro ro ro a ~, a ro a w~ --+ ~ ~+ x •~+ A ~ a o v A a o ro tr •a .~ ~+ ~ H a~ ro --•.a U .~ H ~ o ~, a~ a +~ •a ro o 0 ~ A ~ ~w w cn ~ A U as w ~ as a U ro a ~ >. >. ~ +~ ro ~ s~ ~ v ~ ro ro ~ ~ o a a ~ o ~ o ~ ~ N ~ ~ ~ a v o ~ v ~ ~A ~ a i •,.~ \ U U ~ 1.1 UI 11 11 •rl G 1~ N ••a N .~ Sa U N N U +~ _ ~n H x a ro o~ ro N FC S~~r.~ ro rnro o ro~U ro a~ ro v e N W •,.{ C U a C N O +~ C C C~ C +~ N C U C 3 0 zs--w ow ~ o ~+~ way ow o U o ax o•~ o ~+~ M ro la W o w x 1~ d' C N N ro~ w +~ 1-1 ~ N 'O +~ O +~ to ~~x+~moa~•-~oxaa~av a ~ voa~owwv u~tr ~, --w s+ ~ ovwcn~+ ~+AS~wro~, ~,oa~ p G ro ~, U S~ •.a U ~ U s~, -- w U ~, U U -- U w U U S~ ~ O H O W O +~ ~+ N ~ E N O N >. N N m O N ~ H •.•1 ro +~ ••~ +~ G Ul ••~ H +~ O 1-i r-I •a 1•~ ••I ~ •.-I Sa •x •rl •,~ +~ O z +~~ UA U 01.~A z CU N roA UA•~A O SaAW A ~U H ro v~v Ecn~ H ro~rnv~v~~~~ ro~v~ro~ ~ s~ +~ ~, +~ ~, a, +~ ~ +~ +~ ro a .u ~, +~ •a ~ U a +~ •.~ +~ ~ +~ aoASA~+~~ •~EroW~A~AB~+wEUE•~E O L1a N N 7 N UI N C O N N N •~ O v a1 N Ol W ~W W W ~W CWA la ~CW G N NW Sa ~ RCW ~,Sa v cn ro -- ro A A -- -- +~ o -- ro -- ro -- ~ o -- ro -- -- m ~ m ~ w v o v U N ~ ro u N o yJ ~ N N •rl +~ ~ 01.1 N N .f2 1-i N ~ ~-i •.1 O N U1 .~ N •rl N 1r •rl Ul Ul •rl •••I N v M H U ~C r.C U M F cn a A r.C aC a A ~ ~ w w ~ '~ l~ 00 M O~ FC 'O l~ ~ O N O~ 0~ O O~ O~ p( O O M N N R: O N 0~ N H M O N d' d' U' U N N M 00 U' U H H N d' d' [~ l~ r 00 N-3b ~ ~ ~ W N O ~ z O d' D H k N C O .,.~ U N a b~ W ~ ~ •.1 H C d0 O 'i3 N I~ N ~ ~ t0 ro N ~ ~ •ri ~ ~ ~ ro o a ro c •a v A % ~ a o . ~ A a w w N C O .,~ w U N R+ O• N ~ C -.I H !'~) N S•1 C Sd Sd ro N C N G 'Cf ~ ~ O O~ O ~ O M ro•.I C•a U•rl d' +~ •rl 1~ N +~ O~ N S.i N N N ~ an o ~P4u a i ~" ~ Ul ~ Ul 'LS UI H ~ •••1 •rl •~•I ~ •'•I ro H \ .-1\C\ ~ °i Wa~a a, w Eµ+ E•~+ 8 O~ O k W X SaW ~WwW O~-O~O~- U N U w ~ a~ o a~ }1 LI LI •.1 U M H A A W fZ O ~ ~ d' C7 U r~ d' o0 ~~~~~~ w ~ o ~ z N r tp A H N N J-~ N C O .,.i ro ~ N rl N O 41 U1 tD Q1 w U N th U ~ •~ U 7..~ H ~ •ri lfl 1~ O l~ N 1.1 C UI O !q N o ~ a cs a ~, -a ro a ro ro ro ro v ~•a Q + o ~ a m ~ a~ ~ i ~ a -- ~ A x ~ w ch ~~ S.1 ro ~, a ~ ~, o O ro •-a •rl ~ +~ +~ O N ro •.1 S~ ~ .~ U ^~1 N Ul ~N to >. 0 7•a >r d) ?i •-I >. 00 dl la W U Sa U 1.1 A ~ d' UroCm ro••Iro~ ro ~ H A O S.a O R~ O O D O d' N .~ C +~ .1~ t/1 +~ N U +~ O ~ a W to Sa L~ Sa E E N S-I r-I S p U 01 N U U ro U ~•-•rl U ~ ~ N CP ~C C UI S-1 N A N H ro •,., row ro •-+ o •.~ ~+ •a z EA G~-CA ~A o mA H ~\ ro •rl\O\~ Q1\ ~ x ~ w ~ v~ a ~ ~ ~, a w Ew Ow ~w ~ s~ > ~ o a~ o,~ oar o v•~~, v O W WA U I ~+W Sa 7.SaW Sa 0~0t/~ O`-'0~7r ~ ~ ~ ~ ~ ~ °1 v ~ m ~ i v v a +1 ~ Sa la S-1 •'•I U D~ ~ H A A A A W A ~) H M a 0 N N N O ( '•1 U~ U ~--~ N N d' d' O~ w M zl O r A H ~~ +~ N C G U1 fa ~ O ~ ~ O O +~ ~ ~ ~ .-i ~ ~ tf! ~ A ~ c ro H l~ ~ N ~ m a a ° a A N U O ~ A w aU ~ ~ Sd O) ~ ~ O O C +~ +~ N v FC E ~+ ¢~ ~- U ,~ 0 ?~ N .N -~ O .i 1a •a .-~ ?~ N N ro A ro S-1 r ~~\00 N O +~ 3 +~ r A•~CL~ro d' 1~ 8 O N U N U1 G W ~ ~ U O N • a z oA a~~U H U ~ U A ~ N E w ~ O 0 oa•.+ o k O k 11 W W Ul W O~OFC~ J-~ ~ N U1 U1 U U R1 H A W A rr ~~ O O p ~ I N ~ ~ry U ~ r o0 l0 r-I W ~ z~ d~ r D H 0~ t'1 r-1 N ~ ~ z ~ Q f-I a ro Q ro ~ A ~0 0 .-I O .'~ ~.. H z H v t0 ~.I MI H W C9I UI R 6 W 0 0l w z r r D H k d' N u1 ~ ~ H ~ H }1 a ro o ~ ~ A H N O H z H 0 1~ r •a M H W CSI UI ~ ~ 8 W M O ~ z A H N N U .,.~ ~ ~ O 1.1 N u1 N Ul U] U 00 •rl ~ ~ ~ 11 z ~ ~ voi ~ 11 CP L" o ro ~ ~ ~ o ~ x l.i la O O ,y..) .-. J-1 ro~ro~ N SJ 11 S•1 1! ~r +~ ro +~ ro N Ul C Ul ~ •~ O •-~ O u1 G •••1 C •rl L1l •,.~ J-~ •rl l~ ~ ~ ~ ~ ~ r-~ U r.~ U H 7v •rl ~ -.~ z +~ A +~ A H C \ C \ ~ ~ ~ ~ ~ O CL O C1i U E U S N N +~ k +~ k ~ W ~ W ro -- ro -- +~ ~ o m N ,--~ •~ -a y.1 Ul N d0 -~ N N ch H FC FC A ~ r~ ' cn o c Y O M d' C7 U N t~ E W N O ~ z M ui 0 D H k cn 7r M O1 T G 1.1 .--I O r ~ ~ H N FC H 11 7r a ro ~ ro o ~ A U S.i ro O •.1 l~ N 1~ U N ~ •.~ O A O ~ J-~ 0o CL ~ W H z ~ H N ~ ~ Sa O +~ a~ +~ ~ c ~ ~ M H U A vl 'O ~ C7 U ~ R 8 W ~ z~ 0 rn A H O M Lf1 ~ ~ z ~ H jJ a ro A ~ ~ A O rn O O H z H v O •.1 ~r H W ~I OI N-3b '^i N-fib w o z°~ ~0 d' O~ `,E' .'~ H O ('~ r ~ z ~ H a-1 ~1 a ro a H ~ ~ A 0 rn M H z H a~ r-I •rl d~ H A ~I ~~ ~~ w r o m z M O~ O~ ~" H x N N (•1 ~ ~ z ~ H jJ Q S.i a ro A H N ~ A r ~r H z H a~ .~ +~ ~ F A NI ~~ °~ w ~0 O M z d' O r-I H 6C 0 ro ~ +~ M U1 ~ •.1 C l~ •ri ~ C 'O z ~ ~ H 1J ~r O ~ +~ a ro c Q ~ H N O ~ q U N S-I o ro in C 0 o •~ ~ +~ ~ v ~ o ~+ ~ +~ U ~ ro N H 7-1 •~ z +~ o H UI \ ~ •rl +~ a a •~ e ev ~ x ~w ~v a~ +~ ~ ~ +~ ~ M •~I O d' H U rLQ O 0 C9 UI ~ 0 a H O H r•1 z a a z~ Orn H O~ [1 .--1 U >+ Ha wo H h a U z 0 H H H 0 a A W H W H a U z a H H F a a s~ a~ ,~ ,-~,~r~~H~~H a z N ~ +~ C ~+ O ~ O N U a ~ o +~ ~ a, ~ -~ ro ~ ~~ ~ +~ O U 1a 1~ ~ C ro O r•C U ro~ ro U ~ O ~+ ro .~ •.I O •.1 N N w U>~ m S.i w 3 O UI ~ W ~ dl 'O b 'O •,i N •~ O .~ .-i 1.1 Sa S-I E ttl 1-r 8 ~ +~ m ro ro E N O E N •.~ oooo~+.~ oH F WO]COUHVI UU 'O NHO~nOOOU1 O U1N~t`'1d'MUIO U Q~O~O~HN0000O~ of z 0 H H H a Q W H w H m a U z .~- a F 0 H N-3b 0~ .-1 W H H W w z w PO x H H 3 z 0 H H H O a W z H a N a a a z ~r ~ Orn w H d1 H ~ >+ U >r H rl Hh a vwi w a ~ U z ~i A W A z a W H U' H H H H a a U '--1 N .n ~ O W S-I a r O 'O ~, z o N ~ ~ ro H U x v .,, k .,.~ Q N O .C •.~ ~ 1-~ U 4-+ a~ o tD O ~ o H ••-I o ro ro C1 G ~I N ro ~ .O O ~ ~ ~ G •'•I O z ~ v ~ () ~ G ro a ro -a v A O t~P >+ ~ o w 3 w ~ O ~ ~ N O k •~ O LL z ., ro H S-I M H O ,--~ w t*1 S1 O 'O ~o +~ N ~ ro ~ 7-I O ~ N S-i D LL C2, ~ O Rr H ro z +~ H C ~ ~ ~ O i~ J-i ~ N CS' 0 w a v ~ o +~ ~ r•~ •,~ O ~ H ~ W W H a o o z C9 U ~n +~ U N •n O Oa C O A N ro U N N "~ K ~ •.I W A QI N 0 ~ N z +' rn ~ ~ o N ~ ~ o ~ •a ~ ~ H ro x ~' S.i O N N ~ ~ o ro •'~ N ~ ~ U v o ¢' 3 ~ ~ H W ~ ,~ o ~ ~ ~ o ro o ~n 0~ •~ N 1~ C ~ ~ •~ N H N ~+ ~ H 1~ N ro a m a ~' [] t'n w H Q15~. ~ Q W M rn O M N '•i N 1~ D ~ ~ v U k N 01 w ~ w r~ O 01 ~ z N `-~ '~ O O 1~ D N O O +~ f-~ ~ U f.1~ p N S.L ~ ~ ro H N z ~ ~ H H is ~ ~ O O ~ ~ N U O ~ a ~, o +~ .-~ m ~ ~ 00 -~ O ~-+ H U W W H a of o z C7 U d' N rn 0~ .-•1 ~ O (x] M N O O ~ ~ z ~ M ~ .,., ~ ~ H ro a~ N O w O '~ 0 .,~ s~ 0 o ro ~ ~ ~ •.1 O ~ +~ ro w N ~ \ ~ z 'E w O a m •~ -~~ O N .~ O N .O a 4-1 O 7r -.-1 U •Ni N ~ ~ -.+ ~ A N E .-1 N Ql l0 ~ ao O '~ -rl 1~1 ~ +, ro N U O N W ~ s~ p 1-i C ~ O ~ O H U +~ •~ z ~ a +~ H w ~ ro ~ ~.I k i". ~ O E mz o ... U a~ ~ ~ ~ +~ a m •.~ v ~ H A W W H A v rn z ~I ~ N-3b O N ~-i W 00 O ~ z rn M M H k m m 0 M v h C t0 •.~I t0 '~ d' ~ N N ~ b z ~ ~ a m ~ ~ A ~ o H N O ~ A a o 0 .,., 0 a, ~ ro 0 ~ ~ ro o ~ w N C d' R+ O ~n E •~+ O~ O +~ U •-~ N \ N N ~ O~ ~ v ~ ~ x a~ H W 'O z ~- c H ~ `,F'.. ~ W ~ ~ .-a C ro ro a s~ ~ ~ a~ a~ ~+ 8 .a., •~ o •a ~, N H U W W H ~n ~ m °z C7 U rn M ~ ~ W ~ .,a '~ d' O ~ M z a~ ~ o ~ •~ ~ oa H S-1 ~ ro ~ o ~ ~ a~ 0 ro 0 +~ U 41 ao O cr la r-1 C~+ ~ ~ ~ ~ •rl H E ~+ •-1 O ~+ ~ ~ a ro .-~ o Q ..~ •~ H 01 1~ Ul ~ A D m .a E m c ro ~, ~ ~ +~ 0 m v ~ +~ ~ ro N 3 a 8 ~+ O O O U w ~ ~ ~ S~ 01 ~ o B > ~ r~ v O rn k }+ ~ ~ W f1, ~ v ro~ H H M z m H ~I ~ ~I ~. 41 ~ ~ v -rl ,4 C ~ ~ -.d •rl v CP N U c om w ao o ~ ~ •a +~ ~ ~o •-+ •a N H U W W H A ~ oo z 0 0 C7 U d' a H 0 H N'3b N I~ ~3b 0 0 00l ao r-I r-I N ~ ~ N •.a W ~ ~ ~ z o a, H ~ H H ~ ~ ~ •.1 N 0 N a 3 a N O H O O H ~ -,~ N O a v 8 .,., H 7 W la ro la t0 O ~ LL u]OE ~ •.~ N O+~ H .,~ .,.~ a..l N "~ -.1 O C maro 0 av~ v a~ zs •.~ zs Nw q •.~ •.~ ~ wNw •.1 N N ro +1 Ul r-I G ro U ro .-1 C 1.1 U D C7 H H H H H H J-~ ~ ~ ~ ~A ~ ro ro ro aaa ACTION NUMBER ITEM NUMBER ~ ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION 1. Building Code Board of Adjustments and Appeals Four-year term of Richard E. Evans, Alternate, will expire on July 25, 1994. ?. Highway and Transportation Safety Commission Four-year term of William G. Rosebro, Medical Representative, will expire June 30, 1994. Mr. Rosebro has advised that he does not wish to serve another term. 3, Virginia Western Community College Board Four-year term of Monty Plymale will expire June 30, 1994. Mr. Plymale has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ---------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke Minnix To ( ) Nickens ti ~ ~~ ,.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 14, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of Minutes - April 26, 1994, ,May 10, 1994. 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. 3. Request from School Board to accept $24,000 Grant Addendum to Cover Costs Associated with the Tech Prep Project . 4. Request from the Virginia Department of Transportation for Adoption of Resolution in Support of Road Improvements to Colonial Avenue (Routes 720/687). 5. Donation of Right-of-Way Easements from the Town of Vinton in Connection with the Camney Lane Road Project . 6. Donation of Right-of-Way Easement from Ronald F. Renick and Sandra Q. Renick in Connection with the Camney Lane Road Project. 7. Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Gardens Subdivision - Sections 1, 2, and 3. 8. Request for Acceptance of a $22,228 Grant from the Department of Criminal Justice Services for Crime Prevention Services. 9. Request for Acceptance of a Grant from the Department of Motor Vehicles for Public Safety Magnets. 10. Request for Acceptance of a $17,184 Grant from the Department of Criminal Justice Services for Drug Enforcement. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility John Cease, Chief of Police Diane D. Hyatt, Director, Finance . _. April 26, 1994 223 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 26, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of April, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 1:10 p.m. The roll call way taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: BODGET WORK SESSION Mr. Hodge presented the highlights of the budget and April 26, 1994 225 draft of the Vehicle Replacement Policy will be brought to the Board. Mr. Hodge responded that the County needs to purchase the computer fuel system first. (7) Supervisor Johnson Asked for a schedule on sewer rate increases and connection fees. Mr. Hodge advised that a work session will be scheduled to discuss the increases. (7) Supervisor Eddy asked for health care quotes for employee and one dependent. (8) Supervisor Nickens asked why cultural contributions increased when the Health Department needs funding for dental program? 9) Supervisor Nickens asked how many personal computers will be retired and what will be done with the old ones when the new 486's are ordered? (10) Supervisor Nickens asked about the growth in cellular phones and annual cost increases since June, 1992? It was the consensus of the Board to increase the 9-1-1 tax. Mr. Hodge advised he would bring back answers to these questions at the next budget work session. He will also bring back a request to fund publishing the citizen handbook from the Board Contingency Fund, and the proposed increases in sewer rates. Supervisors Eddy and Nickens supported eliminating the County's membership in the Virginia Municipal League. April 26, 1994 227 NAYS: None 2. Proclamation Declaring Mav 1 through Mav 15. 1994. as Virginia Heritage Tourism Weeks. Chairman Eddy presented the proclamation to Deedie Kagey from the Preservation Foundation, and John Kern, Director of the Regional Preservation Office. Supervisor Johnson moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Proclamation Declarinc Mav 5, 1994 as Dap of Praver in Roanoke County Chairman Eddy presented the proclamation to the Reverend David Nevling from Colonial Presbyterian Church. Supervisor Minnix moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ZN RE: NEW BIIBINE88 1. Revuest for A~oroval of the 1994-95 Operating i Budcet for Roanoke Vallev Resource Authority. (Diane Hvatt. Director of Finance) April 26, 1994 229 Resource Authority for the year ending June 30, 1995. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1995 for the Roanoke Valley Resource Authority as set forth in the March 28, 1994, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ?. Rectuest for Ao~roval of Lease-Purchase Agreement for Enercv Management Program for Schools. R-42694-2 Supervisor Minnix moved to rescind the action taken on April 15, 1994 to postpone this item to May 24, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Mr. Hodge advised that the County had obtained Hayes, • April 26, 1994 231 The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring certain equipment for the County consisting of an Energy Management System to be installed at various County School buildings ("Equipment") and to reimburse such advances with proceeds of one or more financings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring the Equipment from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Equipment is $1,130,000. 3 The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $1,130,000 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financings and to fund any April 26, 1994 233 C-iC to C-iC to Remove the Proffer Pertaining to the Buffer Zone Located at the Terminus of Postal Drive, Windsor Hills Magisterial District. IIoon the Petition of Pediatric Associates. 2. Ordinance Authorizing a Special IIse Permit to Construct a Convenience Store with Gasoline pumas and to use Stone and Block for Crushed Fill Following the Demolition of the Existinc Building. Located at 6414 and 6422 Bent Mountain Road. Windsor Hills Magisterial District. IIpon the Petition of Alan Graczyk. Supervisor Kohinke moved to approve the first readings of the above two ordinances and set the public hearings for May 24, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Ordinance Amendin the Official Zonin Ma s of Roanoke County by Modifvinq the Zoning Classification of Scattered Parcels Within Roanoke County. Supervisor Nickens moved to (1) approve the first .reading of the ordinance and set the public hearing for May 24, 1994, and (2) remove this item for separate vote. The motion April 26, 1994 235 motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 2. Ordinance Authorizinct the Lease of Real Estate for IIse as a Temporary Brush Collection and Disposal Site from Virginia Construction Supply, Inc. (Paul M. Mahoney, County Attorney) 0-42694-3 This ordinance would give approval to lease land to be used for the disposal of brush left from the severe ice storms. Supervisor Nickens moved to approve the first reading of the ordinance and dispense with the second reading because of the emergency nature of the issue. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 42694-3 AIITHORIZING THE LEABE OF REAL ESTATE FOR II3E AB A TEMPORARY BRIISH COLLECTION AND DISPOSAL SITE FROM VIRGINIA CONBTRIICTION SIIPPLY, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading concerning the lease of a temporary brush disposal site (Tract "A" of the "Criss April 26, 1994 237 There was no discussion. Supervisor Johnson moved to approve the first reading of the ordinance and set the second reading for May 10, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens,-Eddy NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance Enacting Sections 12-40 to 12-43 of Article II. Count Vehicle License of Cha ter 12 Motor vehicles and Traffic of the Roanoke County Code to Provide Authorization for Regional Enforcement of Vehicle Decal Ordinances. (Joseph Obenshain. Sr. Assistant County Attorney) 0-42694-4 There was no discussion. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 42694-4 ENACTING SECTIONS 12-40 TO 12-43 OF ARTICLE II. COIINTY VEHICLE LICENSE OF CHAPTER 12 MOTOR VEHICLES AND TRAFFIC OF THE ROANORE COIINTY CODE TO PROVIDE AIITHORIZATION FOR REGIONAL ENFORCEMENT OF VEHICLE DECAL ORDINANCES WHEREAS, some residents of and individuals who normally, April 26, 1994 239 1. That Article II. County Vehicle License of Chapter 12 Motor Vehicles and Traffic of the Roanoke County Code be amended by the enactment of Section 12-40, 12-41, 12-42 and 12-43 to read and provide as follows: Sec. 12-40. Regional enforcement of motor vehicle license requirements. Pursuant to the authority granted by subsection K of § 46.2-752 of the Code of Virginia, 1950, as amended, the County hereby undertakes to enforce the local motor vehicle license requirements of such section adopted by any local government within the Commonwealth with which it shall enter into a compact for that purpose and to authorize such locality, or localities, to enforce in the same manner the motor vehicle license requirements of this County contained in this Article II of Chapter 12 of the Roanoke County Code. Sec. 12-41. Authorization of compacts with other jurisdictions. The County Administrator is hereby authorized, after consultation with the Chief of Police, to enter into compacts for the regional enforcement of local motor vehicle license requirements with such local governing bodies of this Commonwealth as he shall deem advisable upon such form as shall be approved by the County Attorney. On an annual basis, the Clerk of this Board is hereby directed to provide, to the Clerk of each governing body and the Clerk of each court sitting in any April 26, 1994 241 of such vehicle. Sec 12-43. Duties of the Treasurer. 1. The Treasurer of Roanoke County shall carry out the responsibilities imposed upon him by Section 12-56 and 12-57 for all tickets issued under Section 12-42, in the same manner as for all other parking tickets. At the same time as the Treasurer shall send to the owner or operator of the motor vehicle the notice required by Sec. 12-57(a), he shall forward a copy of the original ticket and such notice to the Treasurer, or his equivalent counterpart, of the situs jurisdiction of such vehicle. 2. The Treasurer shall on an annual basis confer with the Treasurers, or their counterparts, of each jurisdiction which is a party to the Compact authorized by Sec. 12-41 for the purpose of selECting a standard color or background nor the vehicle decals of each participating jurisdiction. The chief law enforcement officer of each participating jurisdiction shall be consulted prior to the formal selection of a common decal color or background. However, the refusal by one or more jurisdictions to agree to a common decal color or background shall not prohibit participation in such Compact or terminate any existing Compact. 2. The effective date of this ordinance shall be June 1, 1994. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: April 26, 1994 24~ Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Acceptance of a Donation of a Drainage Easement for Peregrine Crest Circle in Connection with the Hunting Hills Road Project. 2. Request for Adoption of a Resolution Regarding Regulation of Rates Charged for Basic Cable Service and Related Equipment. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: Nona REBOLIITION 42694-5.b REGARDING REGIILATION OF RATES CHARGED FOR BASIC CABLE SERVICE AND RELATED EQIIIPMENT WHEREAS, the County of Roanoke, Virginia ("County") is the Grantor of a Cable Communications Franchise Ordinance ("Ordinance") executed on April 23, 1991, by and between the County and Cox Cable Roanoke, Inc. ("Grantee"); and WHEREAS, in accordance with applicable provisions of the Cable Consumer Protection and Competition Act of 1992 (hereinafter the "Cable Act") and rules adopted by the Federal Communications Commission ("FCC"), the County has undertaken all April 26, 1994 issues requiring Grantee's response before final action could be taken by the County; and WHEREAS, pursuant to FCC regulations, on February 2, 1994, the County sent a letter to Grantee notifying Grantee that the time period for the County's review of FCC Form 393 would be extended for an additional ninety (90) day period; and WHEREAS, on or about March 2, 1994, Grantee responded to Moss & Barnett's preliminary rate regulation report; and WHEREAS, the County, in order to accomplish its review in a timely manner, scheduled for its regular meeting date of April 26, 1994, sufficient time for the purpose of reviewing Grantee's FCC Form 393 and related rate regulation information; and WHEREAS, the County conducted a meeting open to the public on April 26, 1994, to ensure that all interested parties had ample opportunity to present information to the County; and WHEREAS, based upon the County's April 26, 1994, meeting and all reports and advice from Moss & Barnett and County Staff, the County determined to make the below listed conclusions and Orders for Action. NOW, THEREFORE, in a regular meeting of the County of Roanoke, Virginia, dated April 26, 1994, the following is resolved: CONCLUSIONS 1. Grantee's request for cable rate approval for the April 26, 1994 247 Order and until further Order of the County, Grantee shall be permitted to charge an hourly service charge of not more than $25.40. 3. Pursuant to FCC regulations, from the date of this Order and until further Order of the County, Grantee shall be permitted to charge not more than the following monthly equipment rates: a. Remote controls - $0.26 b. Non-Addressable Converters - $0.90 c. Addressable Converters - $1.51 4. Grantee shall immediately undertake any and all necessary steps, in accordance with applicable FCC regulations, to refund to all subscribers all applicable overcharges based on the maximum permitted basic service tier charge of $8.42, the maximum permitted hourly service charge of $25.40 and the maximum permitted equipment charges identified in paragraph 3 above, together with any franchise fees assessed thereon, plus interest, computed at the applicable published rates for tax refunds and applicable tax payments, which has been overcharged to Roanoke subscribers since November 1, 1993, the date on which Grantee's system became subject to rate regulation. 5. The County reserves the right to reconsider this April 26, 1994 249 about the SPCA, he announced that Steve Davidson from the SPCA contacted him and informed him that animals were not killed every day at the SPCA. Supervisor Eddy• (1) He was invited to a Valley Beautiful meeting and advised that they would like to set up hiking or bike trails along the sewage treatment interceptor lines. (2) He attended a meeting of the "Friends of the Library" and explained that this group supports the library and provides supplemental funds for books. (3) He asked Mr. Hodge to investigate whether or not state and local offices will close in memory of former President Richard Nixon. Mr. Hodge advised that the state and County offices will remain open. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after discussion of Item 6 and 7. The motion carried by a unanimous voice vote. i. General Fund IInappropriated Balance ?. Capital Fund IInappropriated Balance 3. Board Contincency Fund 4. Accounts Paid - March 1994 5. Statement of Revenues and E enditures as of March 31. 1994 6. IIpdate on Storm Debris Removal 7. Re ort on Strategic Plan Implementation Committee April 26, 1994 ~~ 1 Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: PUBLIC HEARINGS - April 26, 1994 253 behalf of funding for the Roanoke Symphony Orchestra. 10. Carol White, 5122 Crossbow Circle, spoke in support of funding for the Health Department's CHIP program. il. Rodney Ferguson, 151 Houston Avenue, Roanoke County Professional Firefighters, spoke in support of increased staffing in the Fire and Rescue Department. 12. Dr. Carol Gilbert, 2323 Jefferson Street, Director of EMS Training, spoke in support of increased fire and rescue staffing with advance life support training. 13. Bruce Roy, 1202 Jamieson Avenue, Roanoke County Professional Firefighters, spoke in support of increased staffing in the Fire and Rescue Department. 14. Ted Allen, Alliance for the Mentally I11, spoke in support of funding for Blue Ridge Community Services. 15. mom Bier, 9962 Greenhouse Roaa, a volunteer at Bent Mountain Fire & Rescue, spoke in support of increased fire and rescue staffing. 16. Jan B. Garrett, P. O. Box 598, Roanoke, spoke in support of funding for the Council of Community Services. 17. Jere Lee Hodgin, Center in the Square, spoke in support of funding for the Mill Mountain Theatre. 18. Weldon Lawrence, 1142 Ridgecrest Road, spoke in support of funding for the Virginia Museum of Transportation. 19. Nancy Connelly, One Market Square, spoke in support of funding for the Roanoke Valley History Museum. April 26, 1994 255 Allocation of Funds for Fiscal Year 1994-95. R-42694-7 Mr. Covey advised that on March 8, 1994, the Board reviewed the Secondary Road System Six Year Construction Plan for fiscal year 1994-2000, and the funding for fiscal year 1994-1995, based on an allocation of $2.8 million. He explained this was a public hearing for citizen comment on the issue. VDOT Resident Engineer Jeff Echols was also present to answer questions. Lois Hinkle, 5478 Yale Drive, asked about maintenance to her road which has been impacted by trash trucks and school buses. Mr. Echols advised he would meet with her to determine whether her road was in the state system. In response to questions from the Board members, Mr. Echols advised: (1) that guardrails could be included in shoulder improvements to Sugarloaf Mountain Road; (2) that Ivy Ridge Road could be improved, but not in the Six-Year Plan; (3) that VDOT was considering spot improvements to Timbervue Road; and (4) that VDOT would look at guardrails for Bushdale Road. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None REBOLIITION 42694-7 APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SI8-YEAR CONBTRIICTION PLAN FOR FISCAL YEAR 1994-2000 AND APPROVAL OF THE ALLOCATION OF FIINDS FOR FISCAL YEAR 1994-1995. - April 26, 1994 ~~~ matching revenue sharing funds up to $500,000 to localities for construction, maintenance and improvements to primary and secondary roads. VDOT and County Staff have prepared a priority list of proposed projects to be constructed with revenue sharing funds. $500,000 has been included in the 1994-95 proposed budget for the County's share. Supervisor Nickens moved to approve the projects for revenue sharing. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Public Hearing for the Consideration of Acquisition by Condemnation of Easements Across Property owned by Roaer Laplace and Suzanne 8. Laplace. Samuel E. Austin and yircinia E. Austin. Woodrow M. Wimmer and Sharon G. Wimmer and Merriman sears for the Water Transmission Line Proiect. (William B. Hopkins. Counsel for Roanoke Col Mr. Hopkins reported that the subject properties are necessary to construct water transmission lines from the Roanoke County Water Treatment Plant to various parts of the Counties. He advised that a written offer of $2, 825 was extended to Mr. & April 26, 1994 259 Cave Sorina Magisterial District. IIpon the Petition of Storage Bins, Inc. (Terry Harrington, Director of Planning & Zoning) 0-42694-9 Mr. Harrington presented the staff report, advising that the Planning Commission recommended approval of the request. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 42694-9 TO CHANGE THE ZONING CLASSIFICATION OF A 3.118 ACRE TRACT OF REAL ESTATE LOCATED ADJACENT TO 5021 BENOIS ROAD (TAB MAP NO. 87.11-3-26) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 AND PRD TO THE ZONING CLASSIFICATION OF I-1 AND APPROVING A SPECIAL IISE PERMIT IIPON THE APPLICATION OF STORAGE BINS INC. WHEREAS, the first reading of this ordinance was held' on March 22, 1994, and the second reading and public hearing were held April 26, 1994; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 5, 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.118 acres and located adjacent to April 26, 1994 the expansion of an existing mini-warehouse operation located on the property in accordance with Section 30-19 and 30-61-2 (B) of the Roanoke County Zoning Ordinance. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None s 2. Ordinance to Rezone .200 Acre from C-1 to C-2 to Operate a Beauty Salon, Located at 5711 Airport Road, Hollins Magisterial District, Opon the Petition of Pam shifflette. (Terry Harrington. Director of Planninc ~ Zoninc) 0-42694-10 Mr. Harrington presented the staff report and advised that the petitioner has no intentions to expand the building. The Planning Commission recommended approval. Supervisor Johnson moved to adopt the ordinance. The April 26, 1994 7 ~Z follows: BEGINNING at an iron pipe on the northeast side of Virginia Route 118 at the southwest corner of the tract conveyed to Alonzo H. Schackelford and Samuel W. Cox, trading as Schackelford-Cox Truck & Machinery Company; thence with Route 118 N. 38 deg. 00' W. 60 feet to a stake; thence with a new division line through the Schackelford-Cox property N. 68 deg. 30' E. 150 feet to a stake; thence with the line of the Schackelford-Cox tract S. 38 deg. 00' E. 60 feet to an iron pipe at the southeast corner of the tract conveyed to Schackleford-Cox Truck & Machinery Company; thence with the line of the Schackelford-Cox Truck & Machinery Company tract, S. 68 deg. 30' (sometimes erroneously shown as 39') W. 150 feet to the Place of Beginning, and being a 0.198 acre parcel situate on the northeast side of Virginia Sec. Route 118. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Ordinance Authorizincr a Special Use Permit to Erect a Broadcastinc Toaer. Located .4 Mile North - April 26, 1994 7 ~ ~ 4. Paul M. Bittinger, 10325 Tinsley Lane, 5. Alan Gleiner, 10185 Bottom Creek Road The following people spoke in support of the petition. 1. Charlotte Lester, 9168 Lookout Lane, who supported the petition because the property would be cleaned up. 2. Roger Vest, 7892 Five Oaks Road, owner of the property who explained the property has been used to dump trash and this problem would be eliminated if the petition is approved. There was discussion regarding whether the microwave dish would be visible from the road. Mr_ matt rA~r~„aoa +.,._.. LL_ petitioner was willing to set up a "balloon" test simulating the height and size of the tower and dish. Supervisor Eddy moved to deny the ordinance. There was no vote. Supervisor Nickens moved to postpone the item to May 10, 1994, so that a test could be conducted to ascertain the visibility of the tower. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens NAYS: Supervisor Minnix, Eddy 4. Ordinance Authorizin a 8 ecial IIse Permit to Erect a Broadcastin Tower Located Be and the Terminus of Enchanted Lane Cave 8 in Magisterial District. IIoon the Petition of Century April 26, 1994 7 ~~ petition to erect a broadcasting tower on a portion of an approximately 95-acre parcel of real estate located on Haystack Mountain beyond the terminus of Enchanted Lane in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 1994; the second reading and public hearing on this matter was held on April 26, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to erect a broadcasting tower on a portion of an approximately 95-acre parcel of real estate located on Haystack Mountain beyond the terminus of Enchanted Lane in the Cave Spring Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 2. That the Board hereby grants a Special Use Permit to Cellular One to erect a broadcasting tower on a portion of an approximately 95-acre parcel of real estate located on Haystack Mountain beyond the terminus of Enchanted Lane in the Cave Spring Magisterial District subject to the following amended conditions: (1) There will be one tower limited in height to April 26, 1994 7 ~() Planning Commission for further study. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 42694-12 ANIF.NDING AND REENACTII~TG ORDINANCE 82592-12. THE ZONING ORDINANCE FOR ROANOKE COUNTY, BY THE ADOPTION OF CERTAIN MINOR AMENDMENTS TO SAID ORDINANCE WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WI-IER.F.AS, since the adoption of the new zoning ordinance the need for the adoption of several minor, technical amendments has been identified; and, WHEREAS, the Planning Commission for Roanoke County held its public hearing on this amendment on April S, 1994, and has recommended approval of the ordinance adopting these amendments to the Boazd of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Boazd of Supervisors hereby amends certain provisions of the Zoning Ordinance for Roanoke County; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on March 22, 1994, and the second reading and public hearing was held on April 26, 1994. BE IT ORDAINED by the Boazd of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, adopted on August 25, 1992, be, and hereby is amended and reenacted, as follows: 1. That the provisions of Section 30-4, Applications of ReQUlations be amended to remove references to private agreements as follows: SEC. 30-4 APPLICATION OF REGULATIONS April 26, 1994 7 ~1 ~ (c) *~*~ *.~t PUBLIC WATER AND SEWF,R SYSTEMS - A water or sewer system owned and operated by: (1) a municipality or county; OR, (2) a private individual or a corporation approved and properly licensed by the State Corporation Commission prior to the adoption date of this ordinance; AND meeting the requirements of the State Health Department and/or Virginia a~'t~e~taf ...::.~ .::.:::::::::::: :,::.:: , 6. That the Use Type descriptions in the subsections of Section 30-29 indicated be amended to reflect changes made to the Code of Virginia and to add a new use type for Camps as follows: SEC. 30-29 Use Types; Generally **#* Sec. 30-29-1 Attricultural and Forestry Use 'I~es #*t# CONIlVIF.RCIAL FEIDLOTS - A site where animals are stabled or confined and fed or maintained for a total of 45 days or more in any 12 month period, and where the number of animals so confined include more than 300 slaughter or feeder cattle, 200 mature dairy cattle, 750 swine, 150 horses, or 30,000 laying hens or broilers, or any other site designated by the Virginia • ~~~~•~~ ~ ~• ,....~~..,.«: ::.~€.t;,`?a:~':ate~ as a concentrated or intensified animal feeding operation" pursuant to the Permit Regulations for Virginia Pollution Discharge Elimination System and Virginia Pollution Abatement Permit Programs. *#tt Sec. 30-29-2 Residential Use Tomes #*#* AL'IF.RNATNE DISCHARGING SEWAGE SYSrEMS .Any device or system which results in a point source surface discharge of treated sewage which is installed as a replacement system for apre-existing individual single family dwelling with flows less than or equal to 1,000 gallons per day on a yearly average. These systems are regulated by the April 26, 1994 7 7~ Sec. 30-42-3 Site Development Regulations tt** (B) 9. That the height restriction in the I-1 and I-2 zoning districts be amended to accommodate higher structures as follows: Sec. 30-61-3 Site Development Regulations *t** (C) Maximum heisrht of structures 1. Height limitations: a. /~~ Sec. 3x62-3 *t** (C) Maximum heirrht of structures 1. Height limitations: a. Site Development Regulations April 26, 1994 7 r' ~ Sec. 30-82-1 Accessory Apartments **#* (B) 2. Maximum floor azea: bi~i'~~ctr~~erlc St] percent of the finished floor azea of `~p~ ~~located on the same loci:>:<' 13. That former independent agencies of the new Virginia DEQ be modified in a number of sections as follows: Sec. 30-82-15 Alternative Discharging Sewage Systems (B) 4. Wherever possible, the review and consideration of a request for a special use permit shall be coordinated with the review procedures and requirements of VDH _and the Y.,~..:.;:::.».:: ~ :,.,,,,,,,«<,~a~~.,.< :~ •:• 6'•. %:•?+r: 5VV"•Y?:!x,??y.: 1%~iiv:'iiYiiiirle .'i'~%f~~:4i/iiY:Hri• ..luriei~i~I!~i~sraz~ Q~Stt~"~~e (C) 1. All proposed alternative dschazging sewage systems shall comply with the regulations and requirements of the -~~~~~>~r~ ~.>... :. ~~ Z+n~o?~h!t;<`,...,N ::;:.:: :>:;o :;:`''Vi`a «:.:<.,M,:::;..«<.:~::>::~:~«;«>::<::::..,,,.,.....::,,,,,.,::.,,::<..,::<.::.:><~:.;~•.,,,.##~<:;:>;;;~;:::<:fe~ and the Virguua Department of Health (VDHj pursuant to Section 62.1-44.2 et seq. and Section 32.1.163 and 164 of the Code of Virginia, respectively, as may be amended. The primary regulations which govern the permitting and installation of these systems are contained in the VDH regulations titled "Alternative Discharging Sewage Treatment System Regulations for Individual Single Family Dwellings (VR 355-34.400)." 14. That the provisions of Section 30-82-9, Manufactured Home Park. be amended in order to clarify the status and minimum requirements for replace units in manufactured home pazks established before the amendments in 1986 as follows: Sec. 30-82-9 Manufact<ued Home Park **** April 26, 1994 7 77 ::: ;«.; 18. That the following amendments be made to the use and design standards for Family Day Care Homes in order to coincide with new state regulations: Sec. 30-83-6 Fam~1y Day Care Home (A) 1. ~ Family Day Care Homesr vsereap~~#cal~~e~ shall comply with the Minimum Standards for Family Day Care ~~Homes established by the Virginia Department of Social Services, as may be amended. ..r.,.,,,., ..... ....;xe~~~~c~~ ,4~i~ copy of the license to operate a Family Day Care ~~~Home~~rapproved~~+~by the Virginia Department of Social Services; shall be presented to the Administrator prior to the issuance of a Business License or certificate of zoning compliance to operate a Family l~e~e Day Care Home. 19. That the use and design standards for places of Religious Assembly be amended in order to exempt minor addition from the special use permit requirement as follows: Sec. 30-83-9 Religious Assembly **** lr .........:::::::::::::::::.::.:::::::::::::::;;::::::.;::.:;:;:.::.:::::::~...~;:e;;~q~ ~©ni~~sx© ~er~sR April 26, 1994 •~ r'Q ;t. 21. That the subsections of Section 30-88, Accessory Uses and Structures be amended as follows in order to explicitly allow construction trailers and set conditions for their removal: Sec. 30-88-2 Accessory Uses: Residential Use Types (A) (A) (A) (A) (A) 22. That the provisions contained in Section 30-91-2, General Regulations for P king. be amended as follows to provide a more enforceable description of trucks prohibited in residential districts: Sec. 30-91-2 General Regulations for Parking (A) 2. No truck or commercial vehicle ,: ~y'^' y~y'•fj^%;~w4-'y:.y;:{?eft.!: F4v.; t{::::~::~i J i,~r' ~/~rr{ p n .:i:~. y.~. y~~ ~YF OFF. M4~~ '?'r'FI%/11NIN:+ >JO]M:+ 1.. • ~I,~'.iV iSS~~I; :: .... . ~::~~t shall be v;.,:>:.;;;~;; ~~»:w:::w:>::>:,, ~ ,~ .. pazked ht, except while loadin Or unloadlnQ An Cii(`}, nrn~iin x1~`•.,d~.:~~:. ~~~,,,y.`:.`.:~..~a:....~..,a~:.x«v...,,,..•,..~,,.,,.,...,.,.,..,........,., g 23. That the provisions be amended to add the references and notations to Chart 1 of the Screening and Buffering provisions addressing the Planned Residential Development (PRD) district Sec. 30-88-3 Accessory Uses: Civic Use Types Sec. 30-88-4 Accessory Uses: Office Use Types Sec. 30-88-5 Accessory Uses: Commercial Use Types Sec. 30-88-6 Accessory Uses: Industriii Use Types _ April 26, 1994 .~ Q ~ Sec. 30-93-14 Special Signage Districtts and Regulations tt** (B) 26. That the following provision be added to Section 30-100-2, Yard. Setback and Height Reouirements to allow structures to be built over lot lines under the same ownership without the need to vacate property lines: Sec. 30-100-2 Yard, Setback and Height Requirements #### 28. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Kohinke to adopt the ordinance with Amendment #27 removed, and referred to Planning Comission for further study, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnia, Nickens, Eddy ~oPP~g Centers. Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. April 26, 1994 7 QZ WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on April 12, 1994; and the second reading of this ordinance was held on April 26, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 15-foot drainage easement located on Lots 6, 7, and 8 on Elbert Drive (Block 1, Section 1, Sugarloaf Highlands Subdivision, PB 7, page 43 and PB 15, page 35) in the Windsor Hills Magisterial District, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition to the adoption of this ordinance, Walter J. and Sue G. Baumoel will grant a new drainage easement located to the north of the existing drainage easement toward the rear portion of these lots; and, 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That Walter J. and Sue G. Baumoel shall record a certified copy of this ordinance with the Clerk of the Circuit April 26, 1994 7 Q ~ Property ManaQerf 0-42694-14 County Attorney Paul Mahoney advised that the County had advertised the sale of the property and there were no other offers. Parcell and Ziegler are offering $13,500 for the surplus real estate. Supervisor Johnson moved to reject the offer. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Staff was directed to bring back a list of all surplus property in the County with a marketing strategy. ORDINANCE 42694-14 DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAB MAP NO. 36.12-1-23 AND LOCATED ON NORTH LAKE DRIVE (BLOCK 3M, SECTION l0, NORTH LAREB SIIBDIVISION) IN THE CATAWBA MAGISTERIAL DISTRICT TO BE SIIRPLIIS AND REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 12, 1994; and a second reading was held _. J l May 10, 1994 Zg7 __ _ _. Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 10, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of May, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Richard Harris, Chaplain, Roanoke County Jail. The Pledge of Allegiance was recited by all present. May 10, 1994 Zg~ Ms. Hyatt also presented rates for an employee and one dependent, but advised that the committee recommended a two-tier structure, because the family rate would increase substantially. Supervisor Eddy responded that he still supported the three-tier health insurance rates. Human Resources Director Keith Cook described the current Wellness Program available to County employees. Supervisor Johnson moved to approve the contract. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens 2. Reo~uest for Funds to Publish a Citizens Handbook. (Anne Marie Green, Community Relations Direotorf A-51094-2 Ms. Green presented the final draft of the Citizens Handbook and recommended that the staff publish 10,000 copies and distribute them through free methods such as realtors, libraries, Utility Billing and Voter Registration. The cost would be $5,189. Supervisor Minnix moved to approve funding of $5,189 from the Board Contingency Fund to publish the handbook. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None May 10, 1994 291 following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 5. Adoption of Resolution Authorizinc License Agreement with Tanglewood Mall for a Police Sub station. (Police Chief John Ceasef R-51094-5 Chief Cease announced that Tanglewood Mall has offered space for a Roanoke County Police Department Sub-station. The License agreement will be from May 15 through December 31, 1994 for $1.00. Chief Cease advised that no staff will be located at the sub-station, but it will be used for the Business Watch Coordinator, roll calls, etc. Supervisor Kohinke moved to adopt the resolution authorizing the execution of the license agreement. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RESOLIITION 51094-5 AIITHORIZING THE EBECIITION .OF A LICENSE AGREEMENT WITH J. M. BANE & CO. (TANGLEWOOD MALL) FOR A POLICE SIIH-STATION WHEREAS, Tanglewood Mall has agreed to allow the Police Department to use a portion of its property for a Police Department Sub-Station; and May 10, 1994 2. 3 Dr. Bayes Wilson, Superintendent, Roanoke County Schools requested a work session on June 14, 1994 on school capital projects. IN RE: FIRST READING OF ORDINANCES 1. Ordinance Repealing Chapter 8, Erosion and Sediment Control of the Roanoke County Code and Ado~tina a New Chanter 8.1, Erosion and Sediment Control. (Arnold Covey, Director of Enaineerinc ~ Inspections) Mr. Covey reported that the General Assembly has enacted several amendments to the Code of Virginia relating to erosion and sediment control and the staff feels they are substantial enough to amend the ordinance. The major changes are: (1) single family residential construction is not exempt from erosion and sediment control regulations; and (2) allows civil action to be taken by localities for violations instead of criminal action. Mr. Covey advised that he had discussed these with the Homebuilders and they only had three comments. Paul M. Broadwater, 4506 Rosecrest Road had several questions regarding excavation cuts; and he also advised that there was tree damage from the winter storms on a County well lot. His concerns were forwarded to the staff to review. Supervisor Johnson asked that the ordinance be sent to the larger commercial contractors. May 10, 1994 ~9~ Memorv Lane and Known as Tinker Knoll Well Lot in the Hollins Ma isterial District to be Sur lus and Acceotina/Rejecting an Offer for the Sale of Same. (John D. Willey, Property Manaaerf Mr. Willey reported that an adjoining property owner wishes to purchase this unbuildable well lot which is 25 feet wide and 90 feet long. Mr. Mahoney advised that the staff did not advertise this property but notified all surrounding property owners. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for May 24, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens IN RE: SECOND READING OF ORDINANCES _ 1. Ordinance Amending Ordinance 21192-6 Authorizing the Lease of Real Estate a Portion of the Old Starkev Sewage Treatment Plant Property, to the Vallev soccer Club, Inc. (John Chambliss, Assistant County Administratorf 0-51094-6 There was no discussion. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following May 10, 1994 c. That for a period of ten years from the date of this agreement, it is expressly understood that the subject property shall be used exclusively for soccer and related activities. d. That, subject to County review and approval, Southwest County Soccer Club retains the right to construct and operate the concession, restroom and other related facilities on said property. e. That the effective date for the termination and extinguishment of all other provisions of the aforesaid Lease Agreement shall be May 1, 1994. 3. That subject to an appropriation of $144,500 from the 1992 Bond referendum proceeds by the Board of Supervisors of Roanoke County, Virginia, the County intends to exercise its best efforts to construct and develop four soccer fields and parking therefor, and to provide outdoor lighting for two of said soccer fields. This proposed construction is subject to an appropriation of funds by the Board of Supervisors of Roanoke County, Virginia, and actual construction costs may result in fewer facilities and improvements being constructed on this property. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney May 10, 1994 z ,.~ .._. declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 26, 1994; and a second reading was held on May 10, 1994, concerning the conveyance of a 30' wide permanent water line easement and two 10' wide temporary construction easements along a 50' wide unimproved street known as "Granville Street" to the City of Roanoke; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 3. Ordinance Authorizin a S ecial IIse Permit to Erect a Broadcastin Tower Located .4 Mile North of intersection of Bent Mountain Road and Airpoint Drive, Windsor rills Magisterial District. IIpon the Petition of Century Roanoke Cellular Coro May 10, 1994 01 3. Darrell Branstetter, 6613 Sylvan Brook Road Mr. Harrington and Mr. Hodge advised that they now support the request because the microwave dish has been removed. Supervisor Eddy requested that the conditions be amended so that there would be no additional antennae allowed and there would be no permanently installed at the site. Supervisor Kohinke moved to adopt the ordinance with the additional conditions requested by Supervisor Eddy. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens ORDINANCE 51094-8 GRANTING A SPECIAL IISE PERMIT TO CENTIIRY ROANORE CELLIILAR CORP. TO ERECT A BROADCASTING TOWER LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOIINTAIN ROAD AND AIRPOINT DRIVE (TA8 MAP NOB. 103.00- 1-35 AND 34), WINDSOR HILLS MAGISTERIAL DIS- TRICT WHEREAS, Century Roanoke Cellular Corp. has filed a petition to erect a broadcasting tower to be located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 2 2, 1994; the second reading and public hearing on this matter was held on - May 10, 1994 303 On motion of Supervisor Johnson to adopt the ordinance with additional conditions as requested by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens IN RE: APPOINTMENTS 1. Board of ZonincT Appeals Ms. Allen was directed to contact James Harrison to determine if he wished to serve another term. ?. Fifth Planning District Commission Ms. Allen was directed to contact Steve Garrett to determine if he wished to serve another term. 3. Ai hwa and Trans ortation Safet Commissio Supervisor Eddy nominated Captain Charles Compton to serve a four-year term which will expire June 30, 1998. Supervisor Eddy nominated Jeff Echols to fill the unexpired term of Fred Altizer which will expire June 30, 1995. Ms. Allen was directed to contact William Rosebro to determine if he wished to serve another term. .4. Parks and Recreation Advisory Commission Supervisor Kohinke nominated Wayne Gauldin and Michael Walthall to serve another three-year term. Both terms will expire June 30, 1997. May 10, 1994 3 ~5 County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 10, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Request for Authorization to Initiate a Water Project for the Red Lane Area. 2. Request for Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area. 3. Request from the Virginia Department of Transportation for a Resolution of Support for Yellow Mountain Road Project. 4. Request from the Virginia Department of Transportation for a Resolution of Support for Cresthill Bridge and Approach Project. 5. Request for Acceptance of 0.18 Miles of Peregrine Crest Circle into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Items 1 and 2, and removal of Items 3 and 4, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None May 10, 1994 ~~~ heretofore been dedicated by virtue of a certain map known as Hunting Hills, Section 21 Subdivision which map was recorded in Plat Book 10, Page 146, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 1, 1994, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a fifty (50) foot right- of-way for streets. 3. That said road known as Peregrine Crest Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RESOLIITION 51094-10 APPROVAL AND SIIPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0668- 080-229,0501, YELLOW MOIINTAIN ROAD. WHEREAS,-the Virginia Department of Transportation held a location and design public hearing on March 16, 1994 for the May 10, 1994 n9 NOW, Therefore, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson• (1) He asked that a resolution be brought to the May 24, 1994 meeting requesting a joint meeting with the City of Roanoke after the new council members take office in July. (2) He asked that Brian Duncan be recognized at a future meeting for his efforts on behalf of the Tour DuPont. Supervisor Kohinke• (1) He thanked Fire and Rescue Chief Fuqua for getting him information on a possible joint control burning of storm related brush. (2) He thanked Dr. Bayes Wilson for lunch at Hidden Valley School. (3) He thanked and complimented Chief Cease on the recent Open House held at the Police Department. (4) He asked about the status of a drainage complaint at the Forensic Lab. Mr. Hodge will bring back a report at the May 24, 1994 meeting. Supervisor Minnix• (1) He thanked Dr. Bayes Wilson for his years as Superintendent of County Schools and wished him May 10, 1994 , -~ IN RE: BIIDGET 1. Count Bud et Aork Session Mr. Hodge and Budget Manager Brent Robertson presented answers to questions that were raised at the April 26 Budget Work Session. Following discussion, it to: (1) support the County share o Department Dental Program; (2) funding for an additional judge; raise on July 1, 1994, and (4) set at evaluations. was the consensus of the Board E funding for the County Health support the County share of (3) set 3$ across the Board aside .8$ for merit increases Mr. Hodge was directed to bring back more information on the request for additional fire and rescue personnel for Vinton. It was decided that the Board members would advise at the May 24, 1994 meeting whether or not they wished to continue membership in the Virginia Municipal League. Supervisors Johnson and Eddy requested that funding for the Opticom System from the 9-1-1 tax be added to the Legislative Program. Mr. Hodge was directed to get the total advertising budget from the Roanoke Valley Convention and Visitors Bureau. IN RE: REGIILAR SESSION At 5:55 p.m. Supervisor Minnix moved to return to May 10, 1994 313 NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia: 1) That there is hereby approved the annual budget for Fiscal Year 1994-1995 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: ADOPTED PROPOSED FY 1993-94 FY 1994-95 BIIDGET BIIDGET Summary of Revenues School Operating: State Sales Tax Disparity Funding Other State Revenue Federal Revenue Local Appropriation Beginning Balance Other TOTAL SCHOOL OPERATING Cafeteria Grants Textbook Capital Bus TOTAL SCHOOL REVENUES Summary of Extienditures School Operating Cafeteria Grants Textbooks Capital $ 6,411,000 $ 6,823,468 -0- 26,309,299 142,368 34,231,440 450,318 590.980 68,135,405 2,880,000 2,298,023 693,975 149,517 145,062 26,769,270 138,800 37,563,192 - 0 368.392 71,808,184 2,945,000 1,874,493 695,726 -0- .90.318 _0_ $74,247.238 $77,323,403 $68,135,405 $71,808,184 2,880,000 2,945,000 2,298,023 1,874,493 693,975 695,726 149,517 -0- Y- May 10, 1994 R-51094-13 At 6:35 p.m., Supervisor Johnson moved to return to Open Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RESOLIITION 51094-13 CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2• Only such public business matters as were ~-. May 10, 1994 Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, April 26, 1994, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from tale Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Merriman Sears; PROPERTY DESCRIPTION: Parcel of land located near Hidden Woods Drive, Roanoke County, Virginia (Roanoke County Tax Map No. 66.00-01-07.) See attached plat identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from Merriman Sears. (b) OWNER: Roger Laplace and Suzanne S. Laplace; May 10, 1994 31 resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1- 238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on Exhibit B and D attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take. the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the A-61494-10.a ACTION NO. ITEM NUMBER ''~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning Appeals, the Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 10, 1994 meeting. 1. Board of Zonina Appeals Supervisor Minnix nominated Rodney McNeil, to serve a five- year term representing the Cave Spring Magisterial District. His term will expire June 30, 1999. 2. Parks and Recreation Advisory Commission Supervisor Nickens nominated Roger Falls to serve another three-year term representing the Vinton Magisterial District. Their terms will expire June 30, 1997. 3. Fifth Planning District Commission Supervisor Eddy nominated Charles Steve Garrett to serve another three-year term as a Citizen Representative. His term will expire June 30, 1997. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Clerk to the Board Elmer C. Hodge County Administrator e Approved (~ Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: BOb L. John~nn VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Board of Zoning Appeals File Parks & Recreation Advisory Commission File Fifth Planning District Commission File ' .. , _ ,~ A-61494-10.b ACTION # ITEM NUMBER ~- 3 M~~T2NG DATE: June 14, 199 AGENDA ITEM: Request for Appropriation tv the School Grant Fund CC7UNTX ADMIN~STRATL7R' S COMMENT: BACKGRO_[zND: The Roanoke County School Board was awarded a two-yeax state grant of $84,Oa0 i.n 1993 for the iaterx~ational marketing education progacam. Notification has been received that a Supplemental grant of $24,OD0 has been awarded to Roanoke County Schools to cover costs associated with the deveiopmeat of Tech Prep materials tar use on a statewide basi.s~ for fiscal years 1993-94 and 1994-95. FISCAL IMPACT : None . E~spense~s covered by r..he grant . STAF RECD ,_ A'~ION: Staff recommends appropriation of the $24,000 to the School C3rant Fund. Arland K Director o Vocationr,l ~ Adult Education ~c9~ Elmer C. Hodge Cauaty Administrator ----- -- ACTION VOTE No Yes Abs Approved (x ) Motion by: Bob L. Johnson Eddy Denied { } Johnson X, Received ( ) FCohinke x Refezred ( ) Minnix ~ x _^ Z+p Nickena ~, _,~ CC: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance OS-10-1691 d9=27 7G~3 387 602 ROANOKE COUNT'v' SCFi00LS P.02 T-3 FROM TOTE yiINUTES OF THE COUNTY SCHOOL HOARD 4F R[7ANO~CE COUNTY MEETING IN R.EGiJLAR SESSION AT 7 P.M. ON JUNE 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADT~TINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION' RE('~UESTING A SUPPLEMENTAL APPRQPRIATYON BY THE BOARD OF SUPERVISORS QF ROANOtfE COUN'T`Y TO THE SCHOOL GRANT FUND k'OR THE INTERNATIONAL MARKETYNG EDUCATION PROGRAM. WHEREAS, the County School Board of Roanoke County was awarded a grant of $80,~~0 in 1993 for the inter:~at~,onal marketing education prngram, and WHEREAS, a supplemental award of $24,000 has been granted to Govar oasts assnc~iated with the development of Tech Prep materialls for u9e on a statewide basis for Fiscal Y'eers 1993-94 aril 1994-95~ BE IT RESOLVED that the f'_ounty School Board of Roanoke County; on motion of Eaxbara H. Chewnin{~ and duly seconded, rec,~uests a aupplemants~l apprvpz~iation of $24,000 to the School Grant Fund fc]r the ~,nternat~.onal marketing education program. AYES: Jerry L. Canada, Barbara 8. Chewning, Charlsie a. I~affort?, Maurice L. Mitchel]., prank E. Thomas NAYS: None TES'T' ,..,.~- Clerk C : Mx'S . Di~ei~~ Hyatt Mr'S . Penny Hodge ~~~ O~MU~y~Tl- G ~~ ~ Q ~~ Q Z ` ,/~c,H~a m S V ~+ 0 ~ 3yC c~ VIRGINIA COMMUNITY COLLEGE SYSTEM James Monroe Building • 101 North Fourteenth Street • Richmond, Virginia 23219 May 23, 1994 Mr. Garland Kidd, Director Vocational Education -Adult Education Roanoke County Public Schools 52o Salem Ave. Salem, VA 24153 Dear Garland: ~~t~ rr,rtio~r}1 M ilr i; r 7T N9 This letter serves as the approval of an addendum to project #VWCC-DI31-93/95 in the amount of $24, 000 (total award) to cover costs associated with the development of Tech Prep materials for use on a statewide basis for fiscal years 1993-94 and 1994-95. Please request reimbursement of these funds via the normal procedures used for the Tech Prep project. Thank you once again for your assistance in this matter and for the continued support of Tech Prep in Virginia. Sincerely, %~~ Ned K. Swartz Director of Technical Education c: 1vls. Darlene Blake State Coordinator of Tech Prep 50~-225-2217, FAQ SOf-,-S6-3785, TDD 50~-372-b504 An Equal Eni~loi/ntent Opport~iiriti~jAtfirmatiz~e Action Ernployer ~ A AN ~, F ~. f- ~o z ci 2 a` OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 24153 June 9, 1994 Brenda, I believe Garland Kidd talked with you about this item for the June 14 Board of Supervisor's meeting. Thanks, .,^ Ruh, de Enclosure IN ACTION # ITEM NUMBER MEETING DATE: June 14, 1994 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board was awarded a two-year state grant of $80,000 in 1993 for the international marketing education program. Notification has been received that a supplemental grant of $24,000 has been awarded to Roanoke County Schools to cover costs associated with the development of Tech Prep materials for use on a statewide basis for fiscal years 1993-94 and 1994-95. FISCAL IMPACT: None. Expenses covered by the grant. STAFF RECOMMENDATION: Staff recommends appropriation of the $24,000 to the School Grant Fund. arland K' d Elmer C. Hodge Director o Vocational & County Administrator Adult Education ---------------ACTION --------------- VOTE No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To Nickens CC: FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING A SUPPLEMENTAL APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE SCHOOL GRANT FUND FOR THE INTERNATIONAL MARKETING EDUCATION PROGRAM. WHEREAS, the County School Board of Roanoke County was awarded a grant of $80,000 in 1993 for the international marketing education program, and WHEREAS, a supplemental award of $24,000 has been granted to cover costs associated with the development of Tech Prep materials for use on a statewide basis for fiscal years 1993-94 and 1994-95; BE IT RESOLVED that the County School Board of Roanoke County, on motion of Barbara B. Chewning and duly seconded, requests a supplemental appropriation of $24,000 to the School Grant Fund for the international marketing education program. AYES: Jerry L. Canada, Barbara B. Chewning, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas NAYS: None TESTE- ~-L. ~ i~`--~.~-~---- C 1 erk c: Mrs. Diane Hyatt Mrs. Penny Hodge r ,.,..- ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-10.C REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATIONS PROJECT 0720-080-281,C-501, COLONIAL AVENUE WHEREAS, the Virginia Department of Transportation held a location and design public hearing on May 26,1994 for the purposes of discussing the proposed improvements to Colonial Avenue; and Whereas, the Board of Supervisors does hereby approve and support the improvements as proposed to Colonial Avenue and as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~- Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Jeff Echols, Resident Engineer, Virginia Department of Transportation a F 419 (1662 l i 221 Cave Spring 1663 1521 221 / 1620 1693 PROPOSED PROJECT 687 Colonial ~~ 1672 1673 / 1633 ~i w ~~ ~h 613 1633 1634 1648 1673) 1635 ~~ Virglnla Department of Tranaportatlon HIGHWAY IMPROVEMENT PROJECT COLONIAL AVENUE ROUTES 720 / 687 ROANOKE COUNTY PROJECT: 0720-080-281,C-501 FEDERAL PROJECT: STP-5128 FROM: 0.20 MI. S.E. RTE. 221 TO: INT. RTE. 720 LENGTH: 0.113 MILE SCN.E W FEET 0 660• 1320' 720 ~_ i 419 720 1522 1532 1530 1530 1532 1531 ~ , 1530 800 1562 ACTION # ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation's Secondary Road Project 0720-080- 281,0-501, Colonial Avenue COUNTY ADMINISTRATOR' S COMMENTS : 4~~ Qy~G~/ BACKGROUND In accordance with the requirements of the Virginia Department of Transportation (VDOT), the Board of Supervisors is required to adopt a resolution in support of this project before approval is given by the Transportation Board. SUMMARY OF INFORMATION On May 26, 1994, the Virginia Department of Transportation (VDOT) held a combined location and design public hearing at the Roanoke County Administration Center for the Colonial Avenue project. Twenty-one citizens were in attendance along with representatives from VDOT and Roanoke County. Most of the public comments received were in favor of the project. ALTERNATIVES AND IMPACTS Conducting the public hearing involves no expenditure of County funds. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors adopt a resolution supporting this project. ~~ S MITTED BY: APPROVED BY: Arnold Cov Dire for Elmer C. Hod e of Engineering & I spections County Administrator -------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens 2 Y 419 (1662 ~ 221 Cove Spr>.ng 1663 1521 221 1620) j ~ ~ ~ 11693 PROPOSED PROJEC 687 Colonial 1672 1673 / / ~1 a~ H~ ~° 613 1633 1633) ~~ 1648 1634 1673 1635 ~~ Vlrylnla Department of Transportation HIGHWAY IMPROVEMENT PROJECT COLONIAL AVENUE ROUTES 720 / 687 ROANOKE COUNTY PROJECT: 0720-080-281,C-501 FEDERAL PROJECT: STP-5128 ( ) FROM: 0.20 MI. S.E. RTE. 221 TO: INT. RTE. 720 LENGTH: 0.113 MILE SCALE IN FEET 0 660' 1320' 720 ~.- L~, 720 419 1522 1532 1530 1530 1532 1531 1530 l~~ 8 0 0 1562) ~=~{ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0720-080-281,C-501, COLONIAL AVENUE WHEREAS, the Virginia Department of Transportation held a location and design public hearing on May 26,1994 for the purposes of discussing the proposed improvements to Colonial Avenue; and Whereas, the Board of Supervisors does hereby approve and support the improvements as proposed to Colonial Avenue and as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, Therefore, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. A-61494-10.d ACTION # ITEM NUMBER ~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Donation of right-of-way easements in connection with the Camney Lane Road Project. (Donation from Town of Vinton) COUNTY ADMINISTRATOR' S COMMENTS : Q~~rcr~~.~-,e~ SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easements to the County of Roanoke for right-of-way purposes in relation to the Camney Lane Road Project located in the Vinton Magisterial District. a) Donation of an easement from the Town of Vinton, Virginia, (Deed Book 1229, page 11) (Tax Map No. 61.04-2- 16.1) as shown on a plat prepared by Roanoke County Engineering & Inspections Department, dated February 5, 1991. b) Donation of an easement from the Town of Vinton, Virginia, (Deed Book 882, page 63) (Tax Map No. 61.04-2- 16.5) as shown on a plat prepared by Roanoke County Engineering & Inspections Department, dated February 5, 1991. The location and dimensions of these properties have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION Staff recommends acceptance of these properties. ~:1 '~ SU~MITTED BY • APPROVED BY .~ rnold Cove Dire for Elmer C. Hodge of Engineering & I spections County Administrator --------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred To ACTION VOTE Motion by: Bob L. Johnson No Yes Abs Eddy x Johnson x Kohinke ~_ Minnix ~ Nickens _~ cc: File Arnold Covey, Director, Engineering & Inspections 2 METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~. L~' ~~~ ~ P~ 3~ ~ ~ p~39 I ~ s ~e I ~ 1/02' O/ O~ TAX N0. 61.04-2-16.4 \ ~ TAX N0. 61.04-2-16.6 18° 41~E 8.es ,y '~ /o ' ' / c ~ ~ p , ~ ' I S 18°411N i I 8.62 I~~'~ I c~j0 Property of \ ~'~ ~° ~~'~ TO>-YN OF V/TON 53 TAX N0. 61.04-2-16.2 PROPOSED R/GHT OF WAY Ti4X MAP N0. 61.04 - 2-16.5 SCALE: I"= 20' PLAT SHOWING PROPOSED RIGHT OF WAY BEING CONVEYED TO ROANORE COUNTY BY TOWN OF VINTON PREPARED BY: ROANOKE COUNTY ENG/NEERING DEPARTMENT DATE: 2 - 5-91 + METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED /NFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~I^ R.'~±5~ tea. TAX N0. 61.04-2-16 ~ i TAX N0. ~. . 61.04-2-16.6 / Z W ~ o ~~ N TAX N0. 61.04-2-16.7 '~ PROPOSED ,~, R/GHT- OF- WAY Mho oN^~ TAX N0. 61.04- 2 -16 Z f, N W 0 N- Property of TOWN OF V/NTON w ~~ W ~ h M 'L ti co cSQ~~ ~ M ~~ N N 7AX N0. 61.04-2-17 TAX N0. 61.04-2-16 TAX MAP NO. si.o4-2-16.~ SCALE: I"=3o' PLAT SHOWING PROPOSED RIGflT OF WAY BEING CONVEYED TO ROANORE COUNTY BY TOWN OF VINTON - PREPARED 8Y: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 2 -5- 91 A-61494-10.e ACTION # ITEM NUMBER ~ ~o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Donation of right-of-way easement in connection with the Camney Lane Road Project (Donation from Ronald and Sandra Renick) COUNTY ADMINISTRATOR'S COMMENTS: G~~~,~.n~ SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easements to the County of Roanoke for right-of-way purposes in relation to the Camney Land Road Project located in the Vinton Magisterial District. a) Donation of an easement from Ronald F. Renick and Sandra Q. Renick, (Deed Book 1319, page 986) (Tax Map No. 61.04- 2-19) as shown on a plat prepared by Roanoke County Engineering & Inspections Department, dated February 5, 1991. The location and dimensions of this property has been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION Staff recommends acceptance of the property. SU ITTED BY: APPROVED BY: ~C Arnold Covey, Direct r Elmer C. Hodge of Engineering & In pections County Administrator ~"' la --------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson _}~ Referred Kohinke ~_ To Minnix _~ Nickens _~ cc: File Arnold Covey, Director, Engineering & Inspections METES AND BOUNO$ DESCRtPTJON SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEED, PUTS, AND CALCULATED UVFORMATION AND DO NOT REFLECT ANACCURATE 80UNDARY SURVEY. ~ -~ PROPOSED R/GHT-OF-WdY TAX N0. 61.04-2-18 TOWN OF VlNTON TAX N0.61.04-2-20 TAX MAP NO. si.o4-2-is PLAT SHOWING PROPOSED RIGHT OF WAY BEING CONVEYED TO ROANORE COUNIR BY RONALD F. ~ SANDRA Q. RENICR SCALE: i"= 40' PREPARED BY: ROANOKE COUNTY ENG/NEERlNG DEPARTMENT DATE: 2 - 5 -91 A-61494-10.f ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Gardens Subdivision - Sections 1, 2, and 3 COUNTY ADMINISTRATOR'S COMMENTS: ,.-a SUMMARY OF INFORMATION: The Developers of Plantation Gardens Subdivision, Section 1, 2 and 3, F & B Developers, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P. Parker and Son entitled Plantation Gardens - Sections 1, 2, and 3, dated January 10, 1991, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $67,300 and $ 104,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Gardens - Sections 1, 2 and 3 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~cJ '' SUBMITTED BY: Gary R ert on, P.E. Utility Director APPROVED: C `~~~ ~ Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x Abs cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections 4a0~ a ~~'": °9 a : wAr 5 ~.. c'p`s°~~ •, 616 r,. r' BEY P "s 220 \ `r-` \ ~$ visr~ nv y d" % ~ I 6p5 `~` ~; g-. ~~„~~~ .F µ,, m ~ VI~SfAHE1GHTS '. ~/ ~ r H ~~\' ,~EEN w~~,u Imo 1~/~ Pc5 % / ~ / , /•. ..~.~~'~~ ~ ~~~~~ VI CINI T Y MAP •:~f~ ._ ~ _ ~!~~ ~~ NORTH , ~ ~ , = ,: -- - •- t~ ---------- _ .. _ RMlN1.K wCMONI.•y 1 N r ••\`:C, ..:~ .~t~fli 1 ~~f "`~^~~;~ e ~~sT ewuRCw iRUSwccs - 1 2p t BIOCK•i I DIDCK•L I~~j ( ! I ~ it ~;~- i) ~ ~ ' li w YT ~,a ;~XY• ICI ~ XCT~.1.1 ...... ;~ ", a ~ ViIJ ~ ,«. I • • ~: t + ~ e i i a ~:1 „ ~ ;~ Fill ':S.l•' ;7 ,~ as 1 t, --- (Iw. Iii~~+~r~s~ •~:?es•"Y~ d33' i ~a~ (/:a*~ '~'~~itu'L ~ ~: ~r~:~ I r;i ~ ~%;.» ~:sy ~tl 'F'w':::a:,t ,ra'h' N'~ ~ jiiz~..r., 11,1\ • ~ i~ ~ rf \ -- . w--~ -:~--~~ w:..,.... •.~.. I I I ~ , : F :s +.~~.. ` ~' tom.. ~ Zr ~ `~-~ ~ • „ j i v- ~r~'"- I~~ '~ ~~ .,. 1 i = t ~t3- s ~ ~~ a Yr~ ~ o F- ~~ ' ~ ~ e..r~ I II ~~ .. , s • ~aG. tr.:`:'i~ ~ 3'1`[ie:. ~ .~A /~ CS.:x.. • ~ rte... •• ~ i ~~ ~ _ w ,.,~"aw...~°"""... '. ~ , ROANOKE COUNTY UTILITY DEPARTMENT ~-~ i?EED OF EASEMEI~lT ARlQ ASSIGRlMENT THIS DEED, QEED OF EASEMENT ANG ASSIGNMENT, made this 5th day of dan~~arU 1994, by and between: F & B Develone rs ~~r.~., hereinafter referred to as the "Developer, " party of the first part; the BQARD nF StlPER~IIS4RS QF R(~ANCKE CQUNTY, VIRGINIA, hereinafter referred to as the "Baard," party of the second part; and ELMER C. HODGE, County Administrator of F.oanoke County, YIRGINIP,, party of the third part. W I T N E S S E T N THAT FQR AND IN CnySIDERATI~N of the mutual benefits to accrue, the Developer does hereby GRANT, CCNYEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY ~F TITLE, in fee simple unto the Board all water and!or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and!ar sewer systems in the streets, avenges and public utility, water and!ar sewer easement areas that have been ar may hereafter be installed by the Developer, clang with the right to perpetually use and acC~,:py the easements in which the same may be located, all of which is mare partic!ala,rly spawn and described and designateda.s follows, to wit: As Shawn on the plan entitled Plantation Gardens - Sections 1,2 ? dated .lan{.~arv 10 , 19Q1 made by T.P. darker Rr Sanand on file in the Raanake County Engineering Department. Page 1 of 3 '. S~~ The Developer dues hereby cavenart. and warrant that it will be responsible far the praper installation, and constructian of the said water and/ar sewer systems including repair of s!_arface areas affected by settlement of utility trenches far a period of one (1) year after date of acceptance by the Baard and will perform any necessary repairs at its cast. Elmer C. Hodge, County Administratar of Roanake Co!.tnty, Virginia, party of the third part, hereby jains in the execution of this instrument to signify the acceptance of this canveyance p!_~rsuant to Resalutian No. adapted by the ward of Supervisors of Raanoke Gaunty, Virginia. WITNESS THE FOLLQWIN~ signatures and seals: Developer:/~ ~: By : 't ~y: ~ ~EKAS / P,s: ~tCE ~2ESiDEf~,T ~ State Of : y i ~~ I ~i ! la G-*~/City af: Ro~~.!G-.~c to wit; ..~ The foregoing deed was acknowledged befare me this: -1 +~,. day of .)~N ~ aR~ ? g ~, ~Y: r'. FE as V ~c ~ P2 Esi DES ~ Daly authoyi2ed affice Title .~ ~ /~ nn behalf of (t=om 3 Notary Pub,~fc .- My Commissian expires: c~ror3c2 -s^'/S~ /~~E Page 2 of 3 . ~,,. '~ Appraved as to farm: Gaunty Administratar of Raara!~e Gaunty, Virginia Gaunty Attorney State af: Gaunty/Gity af: Elmer G. Hadge to wit: The faregaing deed was acknawledged befare me this: day of , 19 , by Elmer C. Madge, Gaunty P.dministr2,tar, an behalf of the Baard of Supervisars of Raanake Gaunty, Virginia. Natary Public My Gammissian expires: ~y Revised 10116/90 Page 3 of 3 A-61494-10.g ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 14, 1994 AGENDA ITEM: Acceptance of a grant by the Police Department for Community Crime Prevention Services. COUNTY ADMINISTRATOR'S COMMENTS: G~~~.,~ ~I'~ BACKGROUND' The Roanoke County Police Department applied for a grant to continue the existing full time crime analyst position for fiscal year 94-95. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $29,637.00. FISCAL IMPACT' The grant is for $22,228.00 in DCJS federal funds (75%) and $7,409.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. ~=S Respectfully submitted, ,~ J6hfi H. Cease Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved ( ~ Motion by: Bob L 7ohnGOn Denied ( ) Eddy ~, Received ( ) Kohinke _~ Referred ( ) Minnix ~ To Johnson _~ Nickens ~ cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources cc: File Chief Cease x A-61494-10.h ACTION NUMBER ITEM NUMBER gel "°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 14, 1994 AGENDA ITEM: Acceptance of a grant by the Roanoke County Police Department from the Department of Motor Vehicles for public safety magnets. COUNTY ADMINISTRATOR'S COMMENTS: G~~~ rC. BACKGROUND' The Roanoke County Police Department has received a grant from the Department of Motor Vehicles to purchase two thousand six hundred magnets with a County Police Officer and "Buckle-Up Don't Drink and Drive imprinted. The magnets will be used to remind county citizens of the need to buckle up. There items will enhance existing traffic safety efforts of the Roanoke County Police Department. FISCAL IMPACT' This grant is a public safety mini-grant for the total $1,000.00 amount of the magnets. No additional manpower or funding will be needed to utilize these devices. STAFF RECOMMENDATION: The Staff recommends acceptance of the grants from the Department of Motor Vehicles. f ~ =9 Respectfully submitted, John H. Cease Chief of Police Approved (~ Denied ( ) Received ( ) Referred ( ) To Approved by, Mr. Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Eddy x Kohinke x Minnix x Johnson x Nickens x cc: File Chief Cease A-61494-1O.i ACTION NUMBER ITEM NUMBER tee! ° ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 14, 1994 AGENDA ITEM: Acceptance of a grant by the Police Department for Enhancing Drug Enforcement. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department applied for a grant to continue the existing Enhanced Drug Enforcement and Interdiction Program for fiscal year 94-95. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of 522,912.00. The monies will be used to pay officers to work overtime as well as provide funds to purchase evidence and pay informants. (Since the program is conducted on the officer's off-duty time, the level of law enforcement in the County will not be negatively affected.) FISCAL IMPACT: The grant is for 517,184.00 in DCJS federal funds (75%) and 55,728.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. Respectfully submitted, H. Cease ief of Police ACTION ~~ Approved by, ~~~~ ~~ Mr. Elmer C. odge County Administrator Approved (~ Motion by: Boh r.. .Tohnson Eddy Denied () Kohinke Received () Minnix Referred I) Johnson To Nickens cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources VOTE No Yes Abs - ~ - x x X - -~ - /~I -1 COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE of General Amount Fund Expenditures Beginning Balance at $6,936,009 July 1, 1993 (Audited) Original 1993-94 Budget Addition to reserve 80,668 August 24, 1993 VDOT Revenue Sharing Match (25,000) October 26, 1993 Purchase of ladder truck (203,733) January 3, 1994 IDA -acquire 15 acres from Friendship Manor (272,500) January 11, 1994 IDA donation -balance of land acquisition from Friendship Manor and water line installation (190,000) January 11, 1994 IDA donation -Jack Smith Park land acquisition (99,189) January 25, 1994 Purchase of 2 Knuckle Booms (132,600) January 25, 1994 General Services Supplemental Allocation 400 000 Balance at June 14, 1994 $5.693.655 7.4% Submitted By ~ ti~. ~ ~ Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($77,411,447). . C7"~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1993 (Audited) $136,635 July 13, 1993 Northside High School Ball Fields (62,000) January 25, 1994 Environmental Assessment Work - Pinkard Court (2,600) April 12, 1994 Cave Spring High School Restroom/Concession Stand (22,000) May 24, 1994 Explore Park -Well and Septic System 7 500 Balance as of June 14, 1994 42 535 Submittedy by Diane D. Hyatt Director of Finance y~'~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original 1993-1994 Budget $100,000 July 13, 1993 Clerk of Circuit Court New Position (26,400) October 26, 1993 Codification of County Code (6,500) February 22, 1994 Fire and Rescue Vehicle Replacement Study (12,500) April 16, 1994 Consultant for Energy Management System (8,450) May 10, 1994 Printing of Citizen Handbook (5,190) May 10, 1994 Democratic Primary Election 18 055 Balance as of June 14, 1994 22 905 Submitted by Diane D. Hyatt Director of Finance ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Accounts Paid -May 1994 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $2,792,778.39 Payroll: 5/06/94 $ 550,201.90 5/20/94 534,487.69 1,084,689.59 $3,877,467.98 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION O Motion by: ~) ~) ~) ~) VOTE No Yes Abs Eddy _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens ~ ~ m ° h ~ .~ c o S ~ ~ N C z~ m m ~ C. o ~ 3 C' m N O m 3 ~ f _~ N~ ~_ as 7 3 v C H V a in ~ ~o 0 ~ c a~ N N ) ~ 4 C d ~ O -I ,,,Dm~ 4 °tl q C p C O -f ,,~~,~asc, ~ < K : - 4aa fi~nn ~E„ N : , r~r~ ~i ~ 41 3+ , r~m[~ Z N ~'tl A ~p 2 ~ ~ G 3r' i7 O 7o 2 _~ ~1 w: ,w w -~i ~i tl: b tl Q b D '9 A r ,m tI :U ~71 ~7r~ h r C7 ~'. ~m~~~ - Dq m~m ?1 tmA Vl vmi ~~ G7 m~ Z4~0 ~~ O m~' a~~ -o ~ O tl m ~ ~ ~ p ~ - ~-~ ZT z -h ~ G7r-~-~ ~ -~-1-1-i -1 A b lti Ir b rr rr r ; 77 r ir~'tr~c tAQrD- m ~~yr~ ~ rp-ytn ~rov 222 rya ~~'~ . ~`,~a biY ~.: ~ p mz Z~'~ m mz~'y 3` m"'za 5~1~m ~ v"~zy rL~mGTl ,r r ~; .:+ {mvri{~ fl~fin~ NV) v, 47~ 3 ?~'~ - NG L]~ ~L~ pb °Y ' r N.~t~ H ~ mC7 m~ X ~ m.~ ~~ : ~ mm m CJ2 d ~xA "~ i -4 4S 7u1 `i ~'G~ ~i7T~ '~ :mD ~ r Co A 702+ ~ tl ~m m . A mf A- - ~ ~ Q T . -f ~~ 'Ch r nr u'r ~n ,~SI) ~ ^ ~~ . ~ ~~ w ~ry~rntl N .Z' ~N L'7 G7 'r 31 T:, ~ .~ -.S ~~ pp ~ _K fT~ m , `r., r N ~ w 41 3 ~n : ci m m~ _ m fm/l : ~i m 2 m . N ~ a `" ~ ~ ~ ~ m _ A J v O W N O N N N O A O 4t O W UI O N O W N -+ ~ W~ ~ C~ o A N -~ o O O O N UI A V (O 00 A 0I 01 W N N W W A W 41 fNJ1 .OP _ -' -` O A Ol O O O ~<.Z ~~ o A 0o W O A mmm O ~ i mn) A ~ m~ O 4, ~ N~ o-.~~ ~ ~ ' a? 41 W O1 c N O O n N W W W ~ W lD N A N V 01 -+ N V ~. p W -+ N T ... N O W to ~ V YI N W pp A to .V.. O tll N tD . Z: m ' O: b ~ N A A A A A N W A O N A N " W ~ a N -+ A o A -+ O N A lD A W N A vt ~ A -+ W N -+ 41 -. V OO A O O O V N lD N Ol N A N ~ ,, ~ : , ~ D 0 r O (11 r V V V V N O) ~ W -+ V .... p~ N ~ r ..~ r Z. N o A m O O W o O O O N (11 O lD ~ N W r O !O 00 N A A fli W lD N W r r 4) QI OI _ A W A _ V fJl {pJl W A A O DO Omi y -~ m ~ D O _ j O A lO J (p _ N ut _ O A aD ... 00 N O A A W z {O A i0 O c fD O O A fNJ1 .W.. r N W N ~ 41 V A A VI V I)1 W W 00 Ut A 0 0 -+ W Vl N O W N~ W {D lD V -+ z ...~'. O r m D tl7 77 V O1 w A W N U1 ~ O ~. A~ O W N O. W ~ O c W ~ A O -+ o O O O ut N N N V W W -+ .+ W O 0 0 .+ V V Ul A N V A A ~ vl W O~ O W O~ 4) A W E N ~ -+ ~ -+ W W O O W : O O ~ ~ m z -z N O) N O) 00 W V V N W A V O W W ~~ Ul O o A -+ V (1~ O o A S V A N A OI ~ tTi N W W W A O O O 41 O S A W A~ u~ N -~ + O~~ N -~ ~ N W A A V -+ z r .,~ m {D W ~ (O O1 V~ (O W OI N 00 N N ~ O N W N ~{ ~ Q1 c O W !D O N c W O O ~ 41 W T -+ N W (p ~+ N N O N (G V 00 fn -~ -+ A N N A N A W W -~ O W O O O) A N N Oo Q1 N A W W O W A !C ~~ an _ _ J Ol V O M B V N O N N N N O N N N : R{1 0 c !D ... A O ~+ N c V -~ W N S A W O N A N T fD W -~ W W Ol Q7 ~ W W OI V W W ...~ W A O W W W W O UI A A N ..~ r ...~ W w V O O7 < z W ~ N A O OD A N ~ t0 -+ O -+ O N N ~ :.mn W -' o W S W O o W O O -' W S A W A N W Of N O ..+ -+ N -+ A O Ul W N -+ W T W A A O m W 0I V f0 W tD W O A t)1 ~ 7` D'_'~ O A j ja N ~ fn W N W O N ~ ~ W ut N o A 0 0 o V ~ W 41 N V -+ r T DD W t0 O N A -+ ()1 N N W N ... A V W 00 'Z: V W t0 A w W W ~ N ~ fO N O ~ A W _ O N W ..+ ' ~~ Vl W O m N v~ N A O W N ` ~ c !n N V W ~ p1 e W A O V A W O W N 41 QI ~ V W N V A V W CO 41 W A A . ~ { O'er ~ 41 Ui A I)1 N A N A N A N O N N N Z. Q N Q~ e W W N O~ o W O O O N to V O W A fn N W W V to O A N W T N O t0 !D O fTi ~ V 4) UI W N A O O N W N 0) O) T W A .+ W W 41 Ol C j O ~ V V OD V 00 N N O ~ j W N V -+ O N O A ~ N W D_ lD W O W V W W -+ O m O of vt O O O W j O N~ W .+ V 00 O :.3J e O W N o V 41 A 41 -+ W A 41 O 07 00 O ~ W 01 A A OD A A 41 V O V T -+ r( 7C1 D Z m n C z -~ T rn D z m n rn m -o D ~7 m z --I rn D n -I _z m -o O Z m 'm'^^ VJ e ,,/ ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Report on Sierra-Fenwick Drainage Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The project at the corner of Sierra Drive and Fenwick Drive has been a source of flooding in the immediate area for several years. This property is presently owned and maintained by Roanoke County. The flooding problem was intended to be solved with use of bond monies from the 1992 Bond Referendum, but was determined to be infeasible after surveying and preliminary engineering were completed. SUMMARY OF INFORMATION Earlier this year, several options were presented to the Board of Supervisors for their consideration. After studying these options and discussing each with the County Attorney, it was decided to do the following: offer the adjacent property owners assurance that their property values will not be adversely affected upon the sale of their homes (similar to the agreement offered to adjacent homeowners near the Smith Gap Landfill), continue to maintain the property as we have done in the past, install an early warning flood detection system that will enable our crews to respond to potential flooding conditions as soon as the water level begins to rise, and request that VDOT make repairs to the curb and inlets at the intersection of Sierra Drive and Fenwick Drive. The costs associated with these actions are estimated to be $15, 000 and will be paid out of bond monies already dedicated to this project. ~ H /YI-I~ 'SUBMITTED BY: APPROVED BY: l Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix i 4-~• r-- p ~- Arnold Covey, Dire for Elmer C. Hodge of Engineering & I spections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Nickens ACTION NO. ITEM NUMBER / Y - ~ 9`` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Capital Improvement Program FY 1995-1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The proposed CIP (draft) for FY 1995-1999 was submitted for the Board of Supervisors' review and discussion for the May 24, 1994 meeting. Due to a busy agenda on that date and a desire to spend an appropriate amount of time discussing the County's long-range capital plan, that work session was postponed until the June 14, 1994 meeting. Board members received a memo that summarized the CIP process and the projects that were funded in the proposed FY1994-95 budget. STAFF RECOMMENDATION: The Schools will bring their CIP projects to the Board of Supervisors for review and discussion on June 14, 1994. At that time, staff would ask that the Board adopt the Capital Improvement Program, inclusive of County and School projects. Should the Board have additional questions or concerns at this meeting, the formal adoption could then be deferred until June 28, 1994. Respectfully submitted, .~ W. Brent Robertson Budget Manager Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Approved by, Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens _ _ _ ~~ ROANOKE COUNTY SCHOOLS CAPITAL IMPROVEMENTS PROGRAM JUNE 10, 1994 CATEGORY I CURRENTLY FUNDED AND UNDER CONSTRUCTION (1992 BOND ISSUE PROJECTS) Completion Date Project Summer 1993 Oak Grove Air Conditioning & Energy Upgrades Summer 1993 Herman L. Horn Air Conditioning & Energy Upgrades Summer 1993 Mason's Cove Classroom Addition, Air Conditioning, and Energy Upgrades Summer 1993 Northside High Architect and Engineeering Costs for Classroom Addition Summer 1993 William Byrd High Architect and Engineering Costs for Classroom Addition Summer 1993 Cave Spring High Architect and Engineering Costs for Classroom Addition Summer 1994 Burlington Air Conditioning, Electrical Upgrade, and Elevator Summer 1994 Clearbrook Air Conditioning, Electrical Upgrade, Summer 1994 Windows Glenvar Elementary Air Conditioning, Electrical Upgrade, Windows Summer 1994 Mt. View Air Conditioning, Electrical Upgrade, Windows Summer 1994 Mt. Pleasant Air Conditioning, Electrical Upgrade, Windows Summer 1994 R. E. Cook Air Conditioning, Electrical Upgrade, Windows Summer 1994 Back Creek Classroom Addition Summer 1994 Cave Spring Elementary Library ad l & Other Renovations e Conditioning, Energy Upg Fall 1995 Glenvar Middle School Addition Subtotal 1992 Bond Projects 1993 - New Cave Spring High School grope purchased in 1993 for $275,000 Add Tonal acrea be----_ purchased for this site. --Balancepo $475,000 is in~ County fund.) If any of these funds are available for other site purchases, consideration should be given to additional land at Cave Spring Elementary; Back Creek, Penn Forest, and Mt. Pleasant elementary schools. ~~ ~ .~~ ~~ Cost 8,406,000 750,000 -2- Completion Date Project Summer 1994 Northside High 16 Classroom Addition (1993 VPSA Funds) Summer 1994 W. E. Cundiff Elevator (Current CI funds) Summer 1994 Northside Junior Bleachers (Current CI funds) Summer 1994 William Byrd High Bleachers (Current CI funds) Summer 1994 Energy Management Improvements (Johnson Controls) (Financed through lease purchase loan with debt service payments from reduction in electrical bills) Phase II Fall 1994 New School Administration Building (Formerly RCOS) VPSA funds $400,000 Transferred from 6/93 year-end balance 150,000 Roof funds 75,000 HVAC/Lighting (VPSA funds Fall '94) 200,000 CATEGORY II -PROJECTS AWAITING APPROVAL FOR FUNDING Cave Spring Junior Renovations and Air Conditioning of building (Literary funds anticipated Fall 1995) William Byrd High -Classrooms, Science Facilities, renovations (Funding anticipated Fall 1996 -Literary Fund) * Funding needs to be increased by $500,000 from Literary Fund and Additional $800,000 from VPSA Cave Spring High Classroom Addition and Science Rooms (Literary Funds anticipated Fall of 1997) CATEGORY III_ PROPOSED VPSA FUNDED PROJECTS (Borrow in Fall 1994 Cost 1,910,000 125,000 16,200 65,300 902,008 825,000 2,500,000 2,000,000* 500,000 800,000 3,300,000 2,500,000 $ 300,000 Roofs 125,000 Glen Cove Elevator 000 155 Fire Alarm Systems/Mobile Unit (1) , 100,000 ADA Improvements 120,000 Burlington Windows 200,000 RCOS -Lighting &HVAC $1,000,000 Site Improvements - Glenvar Schools 200.000 1,200,000 -3- CATEGORY IV -PROJECTS NEEDING CONSIDERATION Fort Lewis Classroom & Gym Addition, Air Conditioning, Electrical and Other Renovations; Glenvar Elementary Renovations 1,400,000 CATEGORY V -ESTIMATE OF FUNDING NEEDED FOR ADDITIONS RENOVATIONS AND OTHER IMPROVEMENTS. CLASSROOM ADDITIONS (5 Elem. & WBM) ........................ 3,650,000 BUILDING RENOVATIONS & SITE IMPROVEMENTS -All Schools ...... . PHYSICAL EDUCATION/ATHLETIC FACILITIES IMPROVEMENTS (Bldgs. & Sites) .......................................... . ADA COMPLIANCE -IMPROVEMENTS ......................... . TOTAL CATEGORY V ........................................ PLEASE SEE ENCLOSURE FOR LISTING BY SCHOOLS. 7,429,000 2,910,000 400,000 14,389,000 NOTE -AFTER JULY 1, 1994, AN INFLATIONARY FACTOR OF 5% PER YEAR SHOULD BE APPLIED. The following items are included without an estimate of needed funding at this time due to definition of scope, code interpretations, time of completion, etc. Dumpster Screening ................................ ............. . Sprinkler Systems ................................................. . Lead Paint Abatement ............................................... Fire Alarm Systems ................................................ . Northside High/Middle Classroom/Gym/Auditorium/Sports Complex .............. Bonsack Elementary ............................................... . New Cave Spring High School ........................................ . Replacement Windows at Clearbrook and Mt. Pleasant ....................... ENCLOSURE RENOVATIONS NEEDED FOR OLDER SCHOOLS A. R. BURTON .............................. .................. 370,000 CAVE SPRING HIGH ......................... .................. 748,000 GLENVAR HIGH ............................. .................. 868,000 NORTHSIDE HIGH ........................... .................. 1,201,000 WILLIAM BYRD HIGH ......................... .................. 1,343,000 CAVE SPRING JUNIOR ....................... .................. 514,000 CAVE SPRING JUNIOR STADIUM .............. ................... 400,000 HIDDEN VALLEY ........................... ................... 555,000 NORTHSIDE JUNIOR ........................ ................... 450,000 WILLIAM BYRD MIDDLE ..................... ................... 910,000 BACK CREEK ............................. ................... 220,000 BENT MOUNTAIN .......................... ................... 170,000 BURLINGTON ............................. ................... 935,000 CAVE SPRING ELEM . ....................... ................... 735,000 CLEARBROOK ............................. ................... 395,000 FORT LEWIS .............................. ................... 0 260,000 GLEN COVE .............................. ...... R ELEM ................... ................... 245,000 ...................... GLENVA 000 180 GREEN VALLEY ........................... , ................... 000 215 HERMAN L. HORN .......................... , ................... 220,000 MASON'S COVE ........................... ................... 000 820 MOUNT PLEASANT ......................... , ................... 230,000 MOUNTAIN VIEW ........................... ................... 180,000 .. 1 OAK GROVE .............................. , ................. 970,000 PENN FOREST ............................ ................... 0 ROLAND E. COOK ......................... ................... 255,000 W. E. CUNDIFF ............................ ................... .....14,389,000 TOTAL .................................. .............. + An evaluation will be made regarding any improvements to R. E. Cook within the context of a new school in Bonsack. O 0 u G O O U 0 c 0 0 :+ v •L A. A 7 o~ 00 .5 d 'O 0 ?~ 0 0 r „~ h .~ O M ~ V'1 ~ N vl ~ ~ •--~ V') O 7 O 00 [~ M M 00 00 00 \O ~D ~O ~O ~O '/i d C ~ y y M t~^~M700 O~~n M^~N O~NOONOOO C'M O0 V O~nOOOO I~ •--~ l~ N v1 .-• [~ ~ W ~ 00 N O M v1 00 00 ~O M [~ ~ .-. 7 M M M M o O u cJ ~ ~ 9 O~O~0±O ~O OOO OO~~r~oo.-; [moo vl O~vi ~DO•-..-..-. .-. ~ o O O\ O ~O ~ O ~ k W ~ L 7 M l~ M ~O 00 00 [~ 00 00 00 00 00 ~ .~ N M V N N ~ vl b b op O~ O N h h h ~p ~~ ~p pp O O O O W C RI d ~ C ^~ ~~~.~~~~ .: ..n ^^ ^+ •--~ N N N N M M M M O O o0 00 00 o_O 00 00 00 00 00 00 00 DD 00 o_O 00 00 00 00 00 00 O O O O O O ;~ 3 ~ M ~O .--~ l~ ~ O l~ M O ~O M 01 \D N O~ Vl N 00 Vl 00 00 ,^. N [~ O 7 00 V'i 00 v1 ~--~ 00 ~ ~--~ 00 et 00 ~ vi v1 O M a~ a~ y z A ~n~Ol~ Vl~O7MNOO~oO~OVi~N•--~OOOt~~OD\OO `~ N vl 00 00 00 00 00 00 [~ [~ l~ l~ l~ t~ [~ l~ \O ~O ~O vl 'ct N N M_ L Q p ~ 0 ~ ~ N ~ ~ ? ~ Q ~ O `" "~ ~ 0 0 ~, 0 o•v ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O~~ ~ ' • 0 0 L a O~ M O N ~ M N O O\ 00 n~~ •~Y n ~~~ M N ~--~ ~ ~Oi [~vlM Oi t~vlM ~o0 ~O7N000 ~O O O W 4 „ LQ ~ ~ O _ ~N ~ O\ O O O O O D\ O\ O\ O\ O\ 00 00 00 00 00 [~ [~ [~ ~ N ~~zO bq N r w u a o°o a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ov,ov,o~nov,o~r,o~nov,ov,ov,ov, 0 o V~ a O y M O.-. H x N O N E [~ O N V~ [~ O N V7 [~ O N h [~ O N N l~ ~O~N00 ~~-..,"nMO~ONoO Vi .-.nMO~ O vl ~ ~ ~+ NO 00 O O~ O\ 00 00 W [~ [~ N ~ ~ V'~ Vl V1 d' ~ ~ M M N [ 00 YNNp 69 N Grr M n l ~ V]~ O ~~ W DD 00 00 00 00 00 00 00 00 DD 00 00 00 00 00 00 00 00 00 ~n~n~r~~nnnnn~n~ n~n O ~ . ~ O `; y ~p n ~ ~ O~ O~ O~ O~ O~ O~ O~ O~ O~ O~ Oi O~ O~ O~ O~ O~ O~ Qi O~ O~ Q ,, ~. a o ~., l~ ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~D ~O ~O `~ ~ ~ 3 ° ~~zo w M i a o j~ j O ~M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ON O O nON~rON~nO O ~n 0 o ~ Off 1 N ~p V i N V i~ N .-. ~OOi oO[~[~~O ~n~etM N~--~~--~OO~oO OO ~ O ~ v i ~ ~ , O O~ t n ~ ~ ~ 7 M M M M M M M M M M M M M N N N N N N t V1 ~~::~s,Z~ w `° i ° ° \ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 °o° ° ° ° ° ° ° oo ° °O ° ° ° ° i ~. ao ~ r O "' N o o o o o o o o o O ~ ooo 0000 o ~ O ~ h N o t . ~ ~ V1 ~ Vl eY ~ C MMM M N ~ N 0 0 0 W O y N N 0 69 N N .-~ O O O O O O O O O O O O O O O O O O O O O O O •N. o rx aO-.M V1 O Vl O Vl O V1 O V1 O ~!1 O ~!1 O Ul O vl O V't O V1 O~vlN v~[~ONVI [~ONVI ICON Vl [SON V1 [~ ?; p p h O" ~ ti ~ OA N ~O N 00 V'i ~--~ l~ M O ~D N 00 V1 ~ n M O \O N OO Gl. ~ Vj ~ O •O ~ U ~ G; ~O O\ O~ 00 00 00 l~ l~ l~ ~D ~O V) V1 Vl 7 ~ 7 M M N ~"+ ~ ~ a~ a N ~ v•~ M W rn a O'Co C 000000000000000000000 ^NNNNNNNNNNNNNNNNNNN~--~ M~~~~ O ,QO~~ F V]OW y ~ ~~~b~b~~~b~~~~~M ~ ~N~d'~et V''ct V~et~7~eh V'et~eh~7~N ' ~ N ~"' ~ ~+ C4 a N 0 '~" C M • -- ~ V l O O O O O O O O O O O O O O O O O O O v l C~ ~'' i0 '..-..--.....-r .-..-. ...--i ~-. --i -. O~ Q~ zp . . '. ~-..-. ~-..--. .-... w ~~ ~ ° V 69 N p O~ ~ N z.=~ ~ O [~ ~ M d' ~ M ~ N O~ M 00 N O\ 00 ~O V1 .-. ~O ~O ~O ~O ~O ~O ~D ~O ~OOOO LOON ^~ V100 MAO Ml~ CON N~DOOOOOOOOO N y U y M ~ O~~^ N M '-' '-"' ~D ~ Vl O~ O~ ~~ t}' 00 N M M M M M M M M .-~ ~ n M O\ N 00 00 N t~ ~ 1 : n ~ ~ i ~ ~ v ti~'fl O v M .• O O ~-- N h~-.~M~7~O~O~-. 0\ooO~viOet~O[~O~o0oo00 00 00 00 00 00 ` W C y 7 ~ ~ ~'"""~~D ~D ~ON~~M V1 ~OhONNNNOOOOOOOO ~ 0 ^ ^~ ~--~ ^~ N N N N N MMM MMM M M •b ~O ~O O~NMN OMN7l~M00 et [~00O r+v1 u1OOOOOOOO Vi O ~ O\ N M 00 Q\ V'~ \D ~ ~ M 00 .. 00 V1 ~ O N N C. +~. ~ . r . y M [~ N V' t7 O 01 .r ~O l~ [~ M M V'f Vl 00 ~ ~-+ O\ O H A 7 E r~ ~--~ l~ '~7 l~ •.• O\ M N O~ ~ l~ et Vl O\ M V ~ ~--~ ~ ~--~ 00 • OO ~O Q ;.d _ • M O~MM ~~O ~O O00~a0 Nl~M 00~ ~ .... ONO~O\~D V'7700 I~~O ~O~MMO000000 [~ ~ Q 0.i M M N N N N N N ~"' .-:.-+ .--~ .•-..-; .--i .-~ ~ M R h b t~ N q 0 ~. N ~'~1 a h b t~ ~ g O ti N M ~ h b h cp q p •~., g q q q q O~ 0 0 p p p p 0 0 0 Q '\ '~ 1 1 '\ '~ 1 1 ^ 1 n N N MRhbl~op O'rNM V hbl~op qO tiN ^~a h~0 l~opgp q ggqqqq OOOOOOOOOO~~.+.ti~,•~.,•„•~,.„.„ N g a q q q q q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~~ 1 1 ~ ti g N~ V N N N r V N N N N N N N N N N N N N N N ti F W A F W U Ol O g .~ d ti fi O .~ y R" v S V O h Q S U d O 4 d r 0 4 O 5 Q s .oo i 0 0 Z O a d -o CS U O O O O h 6q CS 0 0 0 O 0 o ~ Q ~ ~~ ~ O C •O ~ U O ~ O o ~ ~ ~' Y G r N o~ ~~ O O O ~ ~ O .[ o ~ `~' O v 4 ~~ b ~,~o O Q ti U Y ~"' m 0 N .D O O 06-10-1991 11:28 703 3B7 6109 ROANOK.E COUNTY SCHOOLS .~.~1~1r J .•; ~,4 l1 rr, +~-~....- ~G ~~ ~ r~ + r rK~~ ~ ~,. 1 ~1~ Or'ICC OT DIVIOION SUPCRINTiNOCNT ROANOKE COUNTY SCHOOLS di6 /OUTM CO~L[OE AVRNUi $ALiM, VIR8INIA 14103 T0: Roanoke County Soars of Supervisors Mr. Elmer Hodge Mr. Brent Robertson FROM: Frank E. Thomas Baye9 E. Wilson P.Oa ~ V '~" ~s uune 10, 1994 Enclosed ie a list of school capital improvements which the school board will be reviewing with you next Tuesday, Juzie 14, 1994. The prajRats are categorized baginnirq with those that are funded by the 1992 Bond Referendum (Category I} grid o~hrr current projects. The school board requests your consideration of immediate approval a! upgraded funding for the William Byrd High School project from the Literary Fund and VP3A {Category II); thr: VP9A loan projects in Catogory III, sad the Fort Lewis/Glenvar Elementary project (Category IV) to bs funded by s Literary lose. ~Ae look forward to disc>,:ssiag these capital needy witr. you. :rew Fnclosur• 06-10-1991 11:28 703 387 6102 ROANOK,E COUNTY SCHOOLS P.03 ROANOKE COUNTY SCHOOLS CAPITAL IMPROVEMENTS PROGRAM ° JUNE 10,1994 CATEGORY !CURRENTLY FUNDED AND UNDER CONST _ UCTION ~,199Z BOND 168UE PROJECT31 Compietio_,n Gate, Project Summer 1993 Oak Grove Air Conditioning & Energy Upgrades Summer 1993 Herman L. Hom Air Conditioning & Energy Upgrades Summer 1993 Meson's Cove Classroom Addition, Air Condltloning, and Energy Upgrades Summer 1993 Northside High Architect and Engineeering Costs for Classroom Addition Summer 1993 William Byrd High Architect and Engineering Costs for Classroom Addition Summer 1993 Cave Spring High Archftect and Engineering Costs for Classroom Addition Summer 1884 Burlington A!r Conditioning, Electrical Upgrade, and Elevator Summer 1994 Clearbrook Air Conditioning, Electrical Upgrade, Windows Summer 1994 Glenvar Elementary Air Conditioning, Electrical Upgrade, Wlndaws Summer i 994 Mt, View Air Conditioning, Electrical Upgrade, Windows Summer 1894 Mt. Pleasant Air Conditioning, Electrical Upgrade, Windows Summer 1994 R. E. Coak Air Conditioning, Electrical Upgrade, Windows Summer 1994 Back Creak Classroom Addition Summer 19D4 Cave Spring Elementary Ubrary Addition, Air Conditioning, Energy Upgrade, & Other Renovations Fall 1995 alenvar Middb School Addition Subtotal 1992 Bond Projects 1993 - _ Naw Cave Spring High Sohooi property (28 scree purchased in 1993 far X275,000. Additional aoroage to be purchased for this efts. Balance of x475,000 is in County fund.) if any of these funds aro evallable for other alto purchases, consideration should bs given to additional land at Cave Spring Eism.ntary; Baok Croek, Spring, Penn Forest, and Mt. Pleasant elementary schools, st s,ao6,oo0 ~so,ooo 06-10-1991 1 ~l : 29 703 387 6102 ROhNOKE COUNTY SCHOOLS p ~ 0~ N- ~ -~- Comotetion Date Proj~~ o t Summer 1994 Northside High 1B Classroom Addition (1993 VPSA Funds) 1 910 000 Summer 1994 W. E. Cundiff Elevator (Current Cf funds) , , 125 000 Summer 1984 Northsid® Junior BI®aohere (Current CI funds) , 16200 Summer 1994 William Byrd High Bleachers (Current CI funds) 65 300 Summer 1894 Energy Management improvements (Johnson Controls) , 902,008 (Financed through lease purchase loan with debt service payments from reduction in elvotrlcal bills) Phase 11 Fail 1994 New School Administration Buliding (Formerly RCOS} VPSA funds $400,000 Transferred from fii93 year-end balance 150,000 Roof funds 75,000 HVAC/Lighting (VPSA funds Fail '94} 200.000 825,000 I4TEGORY 11 - PRO,IIBCTS AWAITING APPROVAL FOR FUNDIN Cave Spring Junior Renovations and Air Gonditioning of building (Literary funds anticipated Fall 1995} 2,500,000 William Byrd High -Classrooms, 5cI®nce Facilities, renovations (Funding anticipated Fall 199fi -Literary Fund) 2,000,000" Funding neods to be Increased by $500,000 from Literary Fund 300,000 and Additional $800,000 from VPSA 80 3,300,000 Cave Spring High Classroom Addition and Science Rooms 2 500,000 (Literary Funds anticipated Fall of 1997) ' ORY Ili -PROPOSED VPSA FUNDED PROJECTS (sorrow in Fsll 1994 Roofs $ 300,000 Qlen Cove Elevator 126,000 Alarm Syetems/Mobile Unit (1) 155,000 ADA Improvomenta 100,000 9urlington Windows 120,000 RC03 - Liphdng & HVAC ~~ $1,000,000 Site Improvements - Glenvar Schools ~Q 1,200,000 06-10-1991 1~1 _ 29 703 387 6103 RG~NGK,E rOUNTV SCHOOLS P.OS -3- N ~ ~'~'EGORY ZV - PROJECTS NgEDING CONBID$RATION Fort Lewis Classroom & Gym Addition, Air Conditioning, Eteatrical and tither Renovations; Glenvar Elementary Renovations 1,400,000 CATE{30RY Y - E8TIMATE OF FUNDING NEEDED FOR ADDITIONc Doan isr~n~~ AND_OTHER IMPROVEMENT8 CLASSRQOM ADDITIONS (3 Eiem. ~ VNf3M) , , , , , , , , , , , , , , , , , , , , , , 3 650,000 BUILDING RENOVATIONS & SITE IMPROVEMENTS -All Schools ...... 7,429,000 PHYSICAL EDUCATION/ATHLETIC FACILITIES IMPROVEMENTS (Bldgs. & Sites) ......... . ..... . . . . .. . ....... ..... 2,910,000 ....... ADA COMPLIANCE -IMPROVEMENTS .. . . . .. . . .. . . .. . . . . . . ..... 400,000 TOTAL ................ .,. ... ................... 14,389,000 PLEASE SEE ENCLOSURE FOR LISTING BY SCHOOLS. NOTE -AFTER JULY 7, 1994, AN INFLATIONARY FACTQR CF 5°16 PER YEAR SHOULD eE APPLIED. The following items are included without an estimate of needed funding at thtS time due to definition of scope, code interpretations, time of completion, and etc. Dumpster Screening ................ Sprinkler Systems .. ........ .................. « . ... ................ Lead Paint Abatement ...... ............... , .. , . Fire Alarm S ........................................ ystems « Northaide HI®h/Middle Classroom/GymlAuditorium/Sports Com ~isx P « Bonseck Elementary . . .............. .......... , .. New Cave Spring High School ........ . ~ ............................. Replacement Y1Andows at (Clea~rbrook end Mt. Pleasant) . . . . . .............. . « 06-10-199 11:30 703 387 6103 RO/1NOKE CGUNTV SCHOOLS P.06 ENCLOSURE N-" RENOVATION8 NEEDED FOR OLDf~R SCHOOLS A. R. BURTON .... 370,000 CAVE SPRING HIGH ......... . .. . .. . .......................... 7'48,000 GLENVAR HIGH ............................................. 868,000 NORTHSIDE HIGH ............. . .. . . . . . ....................... 1,201,000 WILLIAM 6YRD HIGH ........... . . . . . . . ....................... 1,343,000 CAVE SPRING JUNIOR ,, , ,, , , , , , , , , , 514,000 CAVE SPRING JUNIOR STADIUM ,,,,,,,,,,,,, ~~~~~~~~~~~~~~~~ 400,000 HIbDEN VALLEY ............................................. SS5,000 .... NORTHSIDE JUNIOR ....... 450,000 WILLIAM BYRD MIDDLE ...................... . ................ 910,000 BACK CREEK ......................... .................; 220,000 BENT MOUNTAIN .... 170,D00 BURLINGTON .. , , . , , .. , , , , , ~ 935,000 CAVE SPRING ELEM. . ~ ............ ~ . ... . ..................... 735,D00 CLEARBROOK .. . ................ ....... ~ 396,000 . ........ ....... FORT LEWIS , . , ..... ......... , . 0 GLEN COVE .................................... .....,. 280,D00 GLENVAR ELEM . ............................... 245,D00 GREEN VALLEY .........................................~•~ 180,000 HERMAN L. HORN ............................. .......,~~~ 216,000 MASON~s CovE ..... . .............. ... . . .... ...... 220,000 MOUNT PLEASANT . ............... . .................: ~ ~ 82o,oao MOUNTAIN VIEW ............................ ........ 230.000 OAK GROVE ................... ........... ................ ,180,000 PENN FQREBT .............................................. 970,000 + ROIAND E. COOK ......................... .......... 0 W, E.CUNDIFF .............................................. 235,000 TOTAL ....................................................14,389,000 + An evaluation will be made regarding any improvements to R. E. Cook wlthln the context of a new school in Bonsack. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1994 AGENDA ITEM: Work Session on Fire and Rescue Studies COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: One of the concerns expressed by the Board of Supervisors earlier this year is the fact that several studies have been performed to assist the Fire and Rescue Department and that the recommendations have not been addressed. The Board has also asked for an evaluation of the fleet of this department to determine an appropriate replacement program, determine the most strategic location of the apparatus and to determine the comparability of our fleet to similar sized and structured operations ( fire and rescue) . The County Administrator asked John Chambliss and Chief Fuqua to review the major studies and to develop a strategic implementation plan for the recommendations included in the various reports. An Ad Hoc Committee has been formed to assist in this task and a work session with the Board of Supervisors will be held during July to address these issues with the Board. The work session today will also update the Board on several related issues regarding the Fire and Rescue Department. BACKGROUND: AD HOC COMMITTEE The Ad Hoc Committee is composed of one Chief of a volunteer fire company, one volunteer firefighter, one Chief of a volunteer rescue squad, one volunteer rescue member, one career firefighter, one career officer who serves as a paramedic, the doctor who serves as the operations Medical Director for the area served by Roanoke County and three citizen representatives who have been active in civic league / home owner associations from different parts of the County. We feel that we have a balanced perspective from both the geographic areas of the County as well as the multiple disciplines involved in the operation of the fire and rescue department. John Chambliss is serving as the facilitator of the group and Chief Tommy Fuqua functions as the resource person to provide information and logistics. Attachment A is a listing of the members of the Ad Hoc Committee. 1 N `3 The Committee held its first meeting on Monday, May 9 where members were given copies of the studies to be considered. During the second meeting, members established a mission statement and listed goals and objectives to be considered. The mission statement "To provide quality E.M.S. and Fire Services to the Citizens of Roanoke County" reflects the common purpose of each objective identified by the members. The objectives were further grouped into the four categories of Personnel, Equipment, Training and Other as shown on Attachment B. At the third meeting, the committee discussed response times and related problems and began addressing the issues for appropriate staffing of the stations. The next meeting will focus on equipment issues and will begin formulating recommendations for future consideration. Some of the recommendations contained within the study reports have already been implemented or completed (Replace ladder truck in Vinton). Others have been included in the budget document and capital improvements plan which you have previously seen (equipment replacement, station improvements, etc.) however, all have not been funded. Still another group of the recommendations have not been included in the proposed budget documents because of the limited dollars available, the project has not reached the time-frame at this time or the implementation plans have not yet been finalized. The Ad Hoc Committee will discuss some of their implementation strategy with you in July. The studies being reviewed include: Comprehensive Plan (1992) Va.Tech Study (1993) David M. Griffith Vehicle Deployment and Replacement Report (1994) Firefighters Association Report (1994) The committee will also be comparing this data to the 1994-95 budget and Capital Improvements Program to monitor the progress being made. One of the suggestions of the Griffith study was to reduce the number of utility vehicles owned and operated by the department. The number of vehicles housed in a given facility impacts the need to add drive-through bays to the facility as well as heat and maintain larger stations. The report suggested eliminating some apparatus from the fleet and transferring others to better serve the County's needs. Each volunteer organization has been provided a copy of the report and given an opportunity to respond. Copies of the return correspondence has been provided to the Ad Hoc Committee for their consideration. 2 /v Staff is also seeking the advice of the Insurance Service Office ( ISO ) rating office to determine any impact which may be realized by removing any of the suggested apparatus from our fleet. We do not want these actions to have an adverse impact on the fire insurance ratings for the various areas of the County. OTHER RELATED ISSUES OF THE FIRE AND RESCUE DEPARTMENT STATUS OF AUDITS On August 27, 1993, then Chairman Minnix sent a letter to the Fire and Rescue Chiefs outlining the need to complete and submit an annual audit of their funds for the year ended December 31, 1993 on or before June 1, 1994. The letter also stated the need for each volunteer organization to have a 501 (c)3 status. See Attachment C. On February 7, 1994, Diane Hyatt, Director of Finance submitted the attached reminder letter (Attachment D) to each organization. Vincent Copenhaver of our Finance staff has offered his assistance to these organizations and has in fact been requested by several to help in this process. To our knowledge, 5 of the organizations do not yet have their 501 ( c) 3 status although 3 of them are in the process of obtaining this designation. Our staff stands ready and willing to assist with either of these procedures if requested by the volunteer fire or rescue organizations. Vehicle for Mason's Cove Rescue The Mason's Cove Volunteer Rescue Squad has requested permission to buy a surplus automobile (with their own funds) from the County to use to carry people to training sessions and other administration events and has asked the County to consider covering the insurance for them. The David M. Griffith study suggested a reduction in the number of utility vehicles in the fleet and we will be asking the Ad Hoc Committee to consider this request in light of their review of the report. At this time, the operating costs of vehicles owned and operated by the volunteers are paid by the volunteers and the number of vehicles approved for insurance in the County fleet is established by the Board of Supervisors. 3 / V °~ Read Mountain Fire Department Operating Expenses At the present time, the operating expenses of the Read Mountain Fire Station are shared 50/50 with Botetourt County and the operations have not been assigned to either County's procedure. On May 13, Mr. Hodge, Mr. Burgess, Chief Fuqua, Chief Rock, and I met to discuss the budget for the Read Mountain Station and the sharing of costs between Botetourt County and Roanoke County. It was agreed that the station would come under the Roanoke County operations procedures effective July 1, 1994 and that the costs for the station would be pro-rated based on the number of calls to each locality for the year. The members seemed to favor Roanoke County's incentives for reaching and retaining volunteers and the operating structure of the department. Opticom System One of the add-back items listed by Chief Fuqua and also included in the Capital Improvements Program was the purchase of the emitter units for the emergency vehicles to operate the Opticom system. $50,000 from the operating funds have been designated for this purpose as noted previously in the budget process. VDOT is in the process of installing the switching device on the traffic control lights at this time. Other Rescue Squads As an unfunded add-back item in the budget, Chief Fuqua had included a request for $18,000 additional operating funds for Company 11 (Back Creek) and Company 12 (Read Mountain). These two stations have not organized as a rescue squad organization at this time, however both are operating as a First Responder station by answering with one piece of equipment and assisting until the nearest available medical unit (ambulance) arrives. When a rescue squad has been organized, trained, and approved, we will need to provide the comparable allocation of monies to assist in purchasing supplies, training, etc. to the new squads as well. Personnel and Staffing Issues (Volunteer Request for ALS Staffing) During the budget work session with the volunteer fire and volunteer rescue squad personnel, the need was brought forward for Advanced Life Support (ALS) service in several stations who do not currently have enough ALS trained personnel to respond during the hours not covered by the career personnel. Chief Fuqua and I are evaluating several possibilities to assist in this matter and also considering the areas where such coverage is most needed. A volunteer recruiter position was included in the budget and this position should be able to assist the volunteer organizations in recruiting, training and retaining such people. 4 V '~ Chief Fuqua, John Chambliss, the Ad Hoc Committee and Mr. Hodge will bring back to you an appropriate proposal to address funding of the personnel assistance or staffing issues as quickly as possible. We will endeavor to address not only the ALS request from the volunteer organizations, but also the overall staffing needs of the Department. NURSING HOMES, ADULT CARE FACILITIES, HOSPITALS Some of the major users of our Emergency Medical Services operation are nursing homes, adult care facilities and hospitals. During 1993, this type of facility made 759 of the 3269 calls for service of the Vinton, Hollins, Clearbrook, Fort Lewis and Catawba- Mason Cove units. Some of these calls were for situations where the patient was sick (not life threatening) and the response resulted in a transport. This type of call could and should be performed by a private ambulance service and could be charged back to the patient's insurance. In other cases where advanced life support services are being provided, we could bill to Medicare/Medicaid for reimbursement. Staff is looking into the possibility of billing for this type of service and other considerations to offset this use of our service. An analysis will be presented to you in the near future. Attachment E is a listing showing the numbers of such calls and the impact on our various response areas. ASSESSMENT OF DEPARTMENTAL NEEDS One part of the study that I will be performing will be an interview with each volunteer chief, each career staff member and the volunteer chiefs board (fire and rescue) and compare the results to the information included in the various studies. We operate in a very unique program whereby we utilize the services of the career staff to handle emergency responses during weekday daylight hours and the volunteers to supplement this daytime effort and provide coverage during the nights and weekends. Because of the nature of our mobile society, the extensive training required to serve in these organizations and the changing attitude about civic pride and responsibility being demonstrated by some of our businesses and individuals, we must re-examine our methods of providing the service. We have included monies in the budget to assist in paying for the training and also to retain a volunteer recruiter to address some of these concerns. We must also look at the availability of the volunteers to continue to provide this service and seek ways to balance our resources. It is our desire to provide the highest level of service to our customers at the most reasonable cost. We need to establish the appropriate standards for training, reaction times, operating procedures, etc. and also provide a system of accountability to assure proper performance. 5 /~ As staff and as the Ad Hoc Committee, we need to examine the data, formulate strategy and inform the Board of Supervisors. We then need your commitment as the Board of Supervisors to establish or affirm the vision for the future of this operation and support us in its implementation. As staff, we have taken this challenge very seriously and we realize that there are many opinions and methods of providing these services with greatly differing costs. However, we are committed to finding appropriate solutions and maintaining the quality of life our community has come to enjoy. time. We will be happy to address any concerns you may have at this RECOMMENDATION' Schedule a work session between the Board of Supervisors and the Ad Hoc Committee in July and continue to find appropriate solutions to the operational needs of the department. Respectfully submitted, Appro d by, r ~' %/'I l%H --~ John M. Chambl'ss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: cc Tommy Fuqua Ad Hoc Committee VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 6 ATTACHMENT A ROANOKE COUNTY FIRE AND RESCUE DEPARTMENT AD-HOC COMMITTEE MAY 24, 1994 Chief Randy Wimmer Deputy Chief Jerry Thompson Chief Chris Stull Ms. Karen Georgoulis Dr. Chip Briggs Lt. Bill Duff Firefighter Chuck Beckner David Simmons Ms. Karen Hancock William Sparrow N-.~ Volunteer Fire Representative Bent Mountain Volunteer Fire Volunteer Fire Representative Hollins No. 5 Volunteer Rescue Representative Vinton Volunteer Rescue Volunteer Rescue Representative Cave Spring Volunteer Rescue Medical Community Representative Career Firefighter (Paramedic) Career Firefighter Citizen Fort Lei Citizen Hunting Citizen Bonsack representative ais area representative Hills area representative area ~~ ATTACHMENT B N --~ ISSUES, CONCERNS, AND OBJECTIVES PERSONNEL RELATED ISSUES Assure appropriate staffing and manning of stations. Improve relationships between Administration, Career and Volunteer Staff . EQUIPMENT RELATED ISSUES Provide appropriate vehicles and maintenance. Provide proper facilities and related equipment. Assure the best utilization of the equipment. Assure cost effectiveness in the purchase of equipment. TRAINING RELATED ISSUES Provide adequate number of properly trained people. Provide and require comparable training for all personnel. OTHER RELATED ISSUES Assure response in a timely manner: Response time = Reaction time + Travel time Reaction time (The elapsed time from the dispatch of the call for service until the unit communicates that they are enroute.) Travel time (The elapsed time to travel from the station to the scene of the event.) Provide uniformity in the minimum standards with required accountability. of aoaNa~,~ ,~ L ~ A 2 ~ J ? a raae ATTACHMENT C COUNTYADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~~x~x~#~ ~# ~Z~a~xt~.~Q N"3 P.O. BOX 29800 ROANOKE, VIRGINIA 24018=0798 August 27, 1993 BOARDOFSUPERVISORS H. ODELL'FUZZY' MINNIX, CHAIRMAN GAVE SPRING MAGISTERIAL DISTRICT L.EE B. EDDY, VICE-CHAIRMAN • ,WINDSOR HILL MAGISTERIAL DISTRICT BOB L JOHNSON HOWNSMAGISTERIALDISTRICT EDWARD G. KOHINKE, SR. CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Dear Fire and Rescue Chiefs: (703) 772-2005 After careful consideration of your need•for the immediate release of County funds balanced with-the need for an acceptable audit procedure, I, the other members~of the Board of Supervisors, and Mr. Hodge, have agreed to release County funds at this time. This is being done with the understanding that you will work with us in the following areas: 1) To resolve the need for an annual. audit procedure of both County and donated funds which meets generally accepted accounting practices for organizations such as yours. The annual audit for the year ended December•31, 1993, should be•submitted by June 1, 1994. • 2) To ensure that all units have •501(c)3 status. The County staff ,`stands ready to help•you in any way necessary to accomplish' these .two steps and I would encourage •you to call on . them when needed. Your staff contact; Diane Hyatt, .will be working. with you to address the audit concerns. She can be~reached at 772= 2023. I very much appreciate your support and cooperation in this matter. Please let me know if•you have questions or if I can be of help in any way. Very truly yours, // ' . ~ H. Odel~~F zzy) Minni , Chairman Roanoke Cou ty Board of Supervisors cc: Board of Supervisors - Mr. Elmer C. Hodge, County Administrator Ms. Diane D. Hyatt, Director; Finance Department Mr. Thomas C. Fuqua, Chief; Fire and Rescue~Department Recycled Pap©r OF ~DANO~F ' ~ A 'r Z ~ ~~~~~ ~ ~ a? ~~ rasa ATTACHMENT D DEPARTMENT OF FINANCE February 7, 1994 Dear Fire and Rescue Chiefs, ~-~ DIANE D. HYATT, CPA DIRECTOR PAUL E. GRICE, CPA ASSISTANT DIRECTOR In August 1993, the Board of Supervisors directed us to distribute the 1993-94 allocation to the Volunteer Fire and Rescue Units with the understanding that you would make arrangements to have an audit performed on your books for the year ended December 31, 1993. The attached letter from then Chairman, Fuzzy Minnix, dated August 27, 1993, outlines this understanding to the units. This letter serves as a reminder that you should be in the process of having an audit performed on your financial records for the year ended December 31, 1993. These audits need to be submitted to my office by June 1, 1994. If your unit feels uncomfortable with submitting the entire audit, then a copy of the auditors opinion letter will be accepted. Please be advised that we will need to have a copy of your audit or the audit opinion letter before we can release any allocations for the 1994-95 budget year. Please contact me or my office if you need any assistance in obtaining an audit Firm to perform your audit. The County will reimburse you for any reasonable costs associated with the procurement of these audits. Sincerely, Diane D. Hyatt C: Board of Supervisors Elmer Hodge Tommy Fuqua P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (703) 772-2023 FAX: (703) 772-2030 ® Recyded Paper / Y '- June 14, 1994 HEMORANDDM TO. T. C. Fuqua Roanoke County Board of Supervisors SIIBJECT: Vehicle Purchase Please consider this letter to be a formal request for the following: o Allow Rescue 10 to purchase a vehicle for transportation purposes of multiple members for attending various training functions and/or events; o Vehicle will be purchased and maintained by Rescue 10 funds and personnel; o Roanoke County will be responsible for insurance, tags and fuel (as is the case with other vehicles at Station 10~• Rescue 10 is merely requesting that the County's fleet be extended to include one (1) car. As we all know, the County cannot carry any vehicles on its insurance unless it is a part of the fleet. We are not requesting that the County purchase or maintain another vehicle - personnel at Rescue 10 will be responsible for purchasing and maintaining the vehicle. We are simply requesting that the vehicle be insured, titled and fueled by the County. We feel that the addition of a car to Rescue 10 would be as much benefit to the County as well as rescue personnel. Usage of the rescue units for reasons other than emergency responses would be virtually eliminated; and, the savings on fuel and maintenance for the rescue units could more than compensate for expenses incurred in the addition of a vehicle to the County's fleet. We had anticipated purchasing the old, Car 10 that had been placed on the surplus list to be auctioned; and, unfortunat~y, were unable to formally request, in writing, that the car be held from the auction until a determination could be made concerning the addition of the vehicle to the County's fleet. We would greatly appreciate any consideration that the Board will give this request. The need is more than justified as far as the rescue personnel are concerned; and, we ask that the Board would give this matter careful deliberation and thought. Respectfully submitted, /.~ ~f Don Jones Chief MKY: C: Elmer Hodge AOANp~.~ ,~ L ti 9 2 ~ J a rags ATTACHMENT E Y ~~ C~~a~x~~ ~~ .~ FIRE AND RESCUE DEPARTMENT T.C. FUQUA CHIEF MEMORANDUM TO: John Chambliss FROM: Chief T. qua DATE: May 20, 1994 SUBJECT: Nursing Homes -Retirement Homes E.M.S. Responses The following information is provided concerning E.M.S. responses to Nursing/Retirement Homes in Roanoke County: Vinton Rescue - 1993 Total Runs ~$2. Clearview Manor ~6, Berkshire 2$, Total .$4. 10% of calls. Hollins Rescue - 1993 Total Runs 1256. Hollins Manor 2~, Shenandoah Homes 141, Lakeview-Friendship Manor ~, Friendship Manor 1Q$, Edinburg Square 4~. Total ~. 30% of calls. Clearbrook Rescue - 1993 Total Runs 20$. Elm Park Retirement 58. 28% of calls. Fort Lewis Rescue - 1993 Total Runs 620. Richfield Retirement 11.C. 18.7% of calls. Catawba-Mason Cove - 1993 Total Runs 303. Catawba Hospital 1~. 41% of calls. In addition various rescue units responded to ~ calls at Medi-Centers in Roanoke County. 3568 PETERS CREEK ROAD NW ROANOKE, VA 24019 • (703) 561-8070 FAX TELEPHONE (703) 561-8108 ® Fiecyded Paper `~ June 14, 1994 MEMORANDDM TO: T. C. Fuqua Roanoke County Board of Supervisors SIIBJECT: Vehicle Purchase Please consider this letter to be a formal request for the following: o Allow Rescue 10 to purchase a vehicle for transportation purposes of multiple members for attending various training functions and/or events; o Vehicle will be purchased and maintained by Rescue 10 funds and personnel; o Roanoke County will be responsible for insurance, tags and fuel (as is the case with other vehicles at Station 10)• Rescue 10 is merely requesting that the County's fleet be extended to include one (1) car. As we all know, the County cannot carry any vehicles on its insurance unless it is a part of the fleet. We are not requesting that the County purchase or maintain another vehicle - personnel at Rescue 10 will be responsible for purchasing and maintaining the vehicle. We are simply requesting that the vehicle be insured, titled and fueled by the County. We feel that the addition of a car to Rescue 10 would be as much benefit to the County as well as rescue personnel. Usage of the rescue units for reasons other than emergency responses would be virtually eliminated; and, the savings on fuel and maintenance for the rescue units could more than compensate for expenses incurred in the addition of a vehicle to the County's fleet. We had anticipated purchasing the old, Car 10 that had been placed on the surplus list to be auctioned; and, unfortunat~.y, were unable to formally request, in writing, that the car be held from the auction until a determination could be made concerning the addition of the vehicle to the County's fleet. We would greatly appreciate any consideration that the Board will give this request. The need is more than justified as far as the rescue personnel are concerned; and, we ask that the Board would give this matter careful deliberation and thought. Respectfully submitted, ~~,, lY~'".. 'tote-/ Don Jones Chief MKY: C: Elmer Hodge June 14, 1994 EXECUTIVE SESSION County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss the acquisition of real property for public utility purposes, water transmission line in accordance with Section 2.1-344.A.7. of the Code of Virginia, 1950, as amended. (b) to discuss the disposition of the County~s interest in certain real estate, the Ogden Community Center in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. (c) to discuss litigation, namely resumption of litigation in federal district court to recover taxpayer funds expended by the county in the clean-up at Dixie Caverns from the ~~potentially responsible parties~~ and to discuss alternatives available to the county as a result of the June 2, 1994 EPA decision regarding disposal of the fly ash/lead dust in accordance with Section 2.1- 344.A.7. of the Code of Virginia, 1950, as amended. (d) to discuss probable litigation involving zoning enforcement and illegal dumping in accordance with Section 2.1- 344.A.7. of the Code of Virginia, 1950, as amended. (e) to discuss personnel evaluations of the County Administrator and the County Attorney in accordance with Section 2.1-344.A.1. of the Code of Virginia, 1950, as amended. ~' -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1994 RESOLUTION 61494-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ ROANp~.~ ti ~ p z ~ ~ 2 v' , a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 17, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. James C. Harrison, IV 4021 Chaparral Drive, SW Roanoke, VA 24018 Dear Mr. Harrison: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Board of Zoning Appeals. Allow me to personally thank you for the time you served on this Board. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sinc rely, Lee B. Eddy, Chai an Roanoke~County Board LBE/bjh Enclosure cc: Claude Lee, Secretary, BZA (~~~x~#~ .o# ~a~xx~~~P of Supervisors I~~ k,` ®R~yded Gaper ~F ROANp~~ G ti ~ z ~ ~ a 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 17, 1994 Brig. Gen. Rodney W. McNeil, Ret. 5540 Arthur Street, SW Roanoke, VA 24018 Dear Mr. McNeil: (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, June 14, 1994, the Board of Supervisors voted unanimously to appoint you as a member of the Board of Zoning Appeals to represent the Cave Spring Magisterial District for a five-year term beginning June 30, 1994, and ending June 30, 1999. State law requires that you take an oath Clerk of the Roanoke County Circuit Court. administered prior to your participation on telephone Steven A. McGraw, at 387-6205, to oath administered, and Mr. McGraw has requests letter with you. BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT of office before the This oath must be this Board. Please arrange to have the :d that you bring this State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Lee B. Eddy, Chai an - Roanoke County B and LBE/bj h Enclosures _ cc: Claude Lee, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court ~~~~~ ~r~ ~r~~~.~Z.~ P.O. BOX 29800 of Supervisors ® Recyded Paper 0~ ROANp~~ ~ G ~ 9 2 ~ J a2 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 17, 1994 Mr. Roger L. Falls 423 McGeorge Drive Vinton, VA 24179 Dear Mr. Falls: ~/ BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 14, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three-year term representing the Vinton Magisterial District. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sinc rely, ~~ Lee B. Eddy, Chai an Roanoke County Board of Supervisors LBE/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation C~oixx~#~ o~f ~o~xz~n~te ® Recyded Paper o~ Roarvo,~~ ~~ A z c~ ~ z ~ a 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 17, 1994 ,~ BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. George Pearson Southview United Methodist Church 35390 Peters Creek Road Roanoke, VA 24019 Dear Reverend Pearson: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, June 14, 1994. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincer y, Lee B. Eddy, Chairman Roanoke County Board of Supervisors P.O. BOX 29800 ® Recyaea Pam o~ ROANp~~ L ti p z ~ ~ z ~ I a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 (~o~xz~t~ o~# ~o~x~~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 17, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Charles Steve Garrett 5114 Castle Rock Road Roanoke, VA 24018 Dear ~~. oa==a.t.: S~2.V~L The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Fifth Planning District Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 14, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Fifth Planning District Commission for another three-year term. Your new term will expire on June 30, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors LBE/bj h Enclosures cc: Wayne Strickland, Executive Director, 5PDC ®Racyaed Papa O~ FtOANp~~ ~ A Z v a COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~.aix~#~ ~~ ~o~~.~~Q P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 22, 1994 BOARD OF SUPERVISORS LEE B. EDDY. CHAIRMAN 'NINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL -FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Honorable Charles Hill c7o3) 772-loos Mayor, Vinton of Salem 311 Pollard Street Vinton, VA 24179 Dear Mayor Hill: At our meeting on June 14, 1994, the Roanoke County Board of Supervisors adopted a resolution requesting a joint meeting with the Vinton Town Council after the new members of Council take office in July. The Board felt that an informal joint meeting would provide an opportunity for both governing bodies to get to know each other, share ideas, and express thoughts about possible future regional activities. On behalf of the Board of Supervisors, I would like to extend an invitation to you and the other members of Vinton Town Council to attend a joint meeting soon after July 1, 1994. If the Council is agreeable, please let me know, and I will ask our County Administrator Elmer Hodge to contact Vinton Town Manager Clay Goodman to make the arrangements. I look forward to hearing from you. I think that a meeting of this nature will enhance the close relationship between our two localities. Sinc ely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors Encl: Copy of Resolution CC: Elmer Hodge, County Administrator Board Reading File ® Recycled paper o~ p,OANpK~ a ti A z ~ 2 v ` a 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 The Honorable James Taliaferro Mayor, City of Salem P. O. Box 869 Salem, VA 24153 Dear Mayor Taliaferro: June 22, 1994 BOARD OF SUPERVISORS LEE B. EDDY. CHAIRMAN WINDSOR MIUS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT H. ODELL'FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At our meeting on June 14, 1994, the Roanoke County Board of Supervisors adopted a resolution requesting a joint meeting with the Salem City Council after the new members of Council take office in July. The Board felt that an informal joint meeting would provide an opportunity for both governing bodies to get to know each other, share ideas, and express thoughts about possible future regional activities. On behalf of the Board of Supervisors, I would like to extend an invitation to you and the other members of Salem City Council to attend a joint meeting soon after July 1, 1994. If the Council is agreeable, please let me know, and I will ask our County Administrator Elmer Hodge to contact City Manager Randy Smith to make the arrangements. I look forward to hearing from you. I think that a meeting of this nature will enhance the close relationship between our two localities. Sinc ely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors Encl: Copy of Resolution CC: Elmer Hodge, County Administrator Board Reading File C~~~x~#~ ~~ ~.a~xx~~i~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 ® Recycled Paper 0~ ROANp~~ a r•. p ~ ` a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 FAX (703) 772-2193 BOARD OF SUPERVISORS LEE B. EDDY. CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT June 22, 1994 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 The Honorable David Bowers Mayor, City of Roanoke 215 Church Avenue S. W. Roanoke, UA 24011 Dear Mayor Bowers: (703) 772-2005 At our meeting on June 14, 1994, the Roanoke County Board of Supervisors adopted a resolution requesting a joint meeting with the Roanoke City Council after the new members of Council take office in July. The Board felt that an informal joint meeting would provide an opportunity for both governing bodies to get to know each other, share ideas, and express thoughts about possible future regional activities. On behalf of the Board of Supervisors, I would like to extend an invitation to you and the other members of Roanoke City Council to attend a joint meeting soon after July 1, 1994. If the Council is agreeable, please let me know, and I will ask our County Administrator Elmer Hodge to contact City Manager Bob Herbert to make the arrangements. I look forward to hearing from you. I think that a meeting of this nature will enhance the close relationship between our two localities. Sint rely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors Encl: Copy of Resolution CC: Elmer Hodge, County Administrator Board Reading File P.O. BOX 29800 ® Retyped Paper O~ ROANp~~ a ~ ~• y z ~ 2 v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 22, 1994 The Honorable Robert Layman, Jr., Chairman Botetourt Board of Supervisors 1 West Main Street, Box 1 Fincastle, UA 24090 Dear Chairman Layman: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN GATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At our meeting on June 14, 1994, the Roanoke County Board of Supervisors adopted a resolution requesting a joint meeting with the Botetourt County Board of Supervisors. The Board felt that an informal joint meeting would provide an opportunity for both governing bodies to get to know each other, share ideas, and express thoughts about possible future regional activities. On behalf of the Board of Supervisors, I would like to extend an invitation to you and the other members of Botetourt County Board of Supervisors to attend a joint meeting soon after July 1, 1994. If the Board is agreeable, please let me know, and I will ask our County Administrator Elmer Hodge to contact Botetourt County Administrator Gerald Burgess to make the arrangements. I look forward to hearing from you. I think that a meeting of this nature will enhance the close relationship between our two localities. Sinc ely, ee B. Eddy, Chairman Roanoke County Board of Supervisors Encl: Copy of Resolution CC: Elmer Hodge, County Administrator Board Reading File P.O. BOX 29800 ® Bagdad Paper 0~ ROANp~~ a ti• ~ p z ~ v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~oixz~~~ .o~~ ~Z~~xx~~~te P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 15, 1994 i- 1' BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN 'NINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLUNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Jeffrey Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, Virginia 24153 Dear Jeff: Attached is a copy Resolution 61494-10.c requesting approval and support of the Virginia Department of Transportation's Project 0720-080-281,C-501, Colonial Avenue. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 14, 1994. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Arnold Covey, Director, Engineering & Inspections ® RecyWed Paper 0~ p,OANp~~ ~ A z c~ ~ _ v .a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 16, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Jim: Attached is a certified copy of Resolution No. 61494-2 recommending the legislative proposals to the Virginia Association of Counties for the 1995 Session of the Virginia General Assembly. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 14, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Attachment cc: Paul M. Mahonl The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable (2~~~txt#~ ~~ ~.a~~xz~o~te ay, County Attorney J. Brandon Bell Malfourd W. "Bo" Trumbo C. Richard Cranwell Clifton A. Woodrum A. Victor Thomas H. Morgan Griffith ® Recyded Paper Brenda: Fuzzy's Board of Zoning Appeals Appointment: Brig. Gen. Rodney W. McNeil, Ret. 5540 Arthur Street S. W. Roanoke, VA 24018 Phone: 774-7214 Mary Allen 5/20/94 ~ ROAN ~ F ~. ~ ~ z c~ 2 a~ OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM. VIRGINIA 241 53 June 1, 1994 Brenda Holton Roanoke County Brenda: As per our telephone conversation, please add to the Consent Agenda for June 14th. Ruth Wade will send you a copy of the School Board's recommendation. Thanks for your help and cooperation. Garland J. Kidd, Director Vocational & Adult Education 5/31/94 MHA Garland Kidd called and said they have item for 6/14 agenda. Addendum to Tech Pre. Grant, $24,000. It will be by resolution at School Bd Meeting 6/8 and Ruth Wade will send over reso after that. Earlier today, Ruth Wade called and said they had something for agenda. When I told her, this was off week, she said she would just mail it over. She also said she was sending you something else you requested. She had not forgotten about it. Brenda Supervisor Edd : (11 Advised that VACo is asking for suggestions L. CITIZENS' COD~IlViE1VTS AND CObRVIi)NICATIONS NONE M. REPORTS FM MOTION TO RECEIVE AND FILE - UW WITH HCN ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Fire and Rescue Reaction/Response Times for the Month of March 1994. 5. Report on Use of Bond Money for Elevator at Burlington Elementary School. 5 NIIIViJTE RECESS AT 5:10 N. BUDGET 8 Supervisor Minnix: (1) Thanked Bayes Wilson for his years as Superintendent of County Schools and wished him well. Pledged support for Dr. Deanna Gordon, new superintendent. t3rian Duncan on Tour DuPont at 5/24/94 meeting. JUNE 14. 1994 .~- ~ ~-~ V~ ~ - ~" c ~v ~ `~, _ ~~ ~ ~ ~° ~~ ~ ~~ ~, ~- ~ ~~ . ~ ~- ~ ..~ ~ peso L fc . ~ r' ~ y ~ s GtJ ~ /s o.~ ~_ V ~ _ '^'~ S ~- ~cca/ ~e s HCN MOTION AMEND PROFFER #2 AS FOLLOWS "ALL INOPERABLE VEHICLES WILL BE REMOVED FROM THE SITE PRIOR TO ISSUANCE OF A BiJILDING PERMIT - URC FM'S MOTION AMENDED BY HCN - URC 5. Ordinance Amending and Reenacting Portions of Ordinance 82592-12, the Zoning Ordinance of Roanoke County, 6y the Adoption of Certain Amendments to Said Ordinance. (Terry Harrington, Director of Planning & Zoning) 0-42694-12 EGK MOTION TO ADOPT ORD WITH AMENDMENT #27 REMOVED AND REFERRED TO PLANNING C011~iMISSION FOR FURTHER STUDY. URC 2 CITIZENS SPOKE 6. Ordinance Vacating a 15 Foot Drainage Easement as Shown on Lots 6, 7, and 8, Located on Elbert Drive, Block 1, Section 1 of Sugarloaf Highlands in the Windsor Hills Magisterial District Upon the Petition of Walter J. Baumoel, Jr. and Sue G. Baumoel. (Arnold Cwey, Director of Engineering & Inspections) 0-42694-13 HCN MOTION TO ADOPT ORD URC 7. Ordinance Declaring a Parcel of Real Estate Identified as Tax Map No. 36.12-1-23 and Located on North Lake Drive (Block 3M, Section 10, North Lakes Subdivision) in the Catawba Magisterial District to be Surplus and Accepting/Rejecting an Offer for the Sale of Same. (John D. Willey, Property Manager) 0-42694-14 BLJ MOTION TO RETECT OFFER URC STAFF DIRECTED TO BRING BACK LIST OF ALL SURPLUS PROPERTY IN THE COUNTY WITH A MARKETING STRATEGY. is Roanoke County Budget Calendar FY 1994 - 1995 9/17/93 12/6/93 1 /7/94 1 / 10/94 1/25/94 2/4/94 CIP Packets distributed to department heads. CIP Review Committee begins review of submitted projects. Board of Supervisors planning retreat. Budget kick-off and "Budget Teams" organization. Departments receive tazgets. Budget worksession -revenues, expenditure summary. Department budgets due to Budget Department. 2/7 - 3/4/94 Budget Team Meetings: Prioritized Addbacks Present Individual Budgets Discuss Funding Issues 2/8/94 Budget worksession -Mid-yeaz expenditures report. 2/22/94 Public Hearing: Tax rates and Tax Assessment increase (1 O1 %). 3/8/94 Adoption of Tax Rates, public heazing: Citizen discussion of budget. 3/15/94 - 3/17/94 DepartmentaUTeam budget hearings with County Administrator. 3/22/94 Budget worksession: Vehicle Inventory, Expenditure Review, State Revenue Summary. 4/5/94 Special meeting -joint budget worksession with the School Boazd; County Expenditures. 4/12/94 Volunteer Rescue and Fire Chiefs budget worksession; Revenue Review, CIP Draft. 4/26/94 Budget worksession, Public hearing: Citizen discussion of budget. 5/10/94 Budget Worksession: Expenditures and CIP discussion. 5/24/94 Adoption, first reading of Budget Appropriation Ordinance. Adoption of CIP. 6/14/94 Second reading and adoption of Budget Appropriation Ordinance. 1-1 ~ EtOAN ~ F ~' ' 2 _O 2 a` OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 24153 June 2, 1994 Mary, Enclosed are 1. An item for the June 14 Board of Supervisors' meeting. 2. Information on Dr. Wilson. The .second portion of this information is his address to the employees. I thought it could give you an insight in his accomplishments. Let me know if I can be of further help. R ~' .~ ia-~~ DRAFT TO DIANE HYATT, WAYNE COMPTON, MARY ALLEN FOR LEGAL AD - PUBLISH JUNE 7 AND JUNE 14 AGENDNCODFJCELLU[AR ~it4M 4 ~~ N N ~~ o ~ > > N N N N W 3 d ~ n .. M O .-~ 3 .~ m ~' N O m 3 ~ f S co ~ a n _. m 3 ~^ a ~ N m ~ N N U1 n N S n N o a ~ c d '' C 7 :~' d m N O 7 N n A 7 A 7D m n 0 3 ~n 3 n N d A 7 0 C -~ (O N N 01 O O O N N~ ~ W Cit -+ .A -+ v O O N~ A O W cn Ut W ? -+ O -+ N O N -~ -+ -+ o ~P N ~ c 01 O O N Ut .P V fD 00 ~ Q~ O) 00 N N 00 00 .A W U1 N i~ O ~P O O O O O~ Q1 O1 61 N O --' Ul Ut -~ O -+ -+ -~ .P W W O .P O~ vt ~~ W O N ~P ~~ N W -• N O W VI N W Oo A Ut V c O7 W O ~ f77 O O N W W ~ W (O N V N V -+ O W~~ V~ N~ O VI (Jt fD --~ pp .p .p .P .P ~P N W ? O N ~ N _ N _ r ~ .a r ~ (Jl (fj r r ..a r r N -~ ~P ~ ~ -+ O CO A W ~P ~ ~ W N -~ V W ~ O O O V N_ fD N Q1 N ~ fJl ~ ~ U7 ~ N o ? O) Ut O W c O O O N 01 O <D -+ N W --~ 01 t0 00 N ~P ~P vt OG (D N W -+ ~ 00 T T Ut N -+ ~P W ~ ~ -+ Ut O A V fJl to W ~ -+ W V O ~ ~P O 00 61 .» Vl. a »a! fT'I ~S ~' ~ N O -~ ~ (D N Ol O ? 00 -+ 00 N O ~ ? W 'D ,~J ~ "- _t r ~ O N W J J O~ {] .A, W W O O~ W N~ ~~ 1. O o (O ? ( ~ (0 O O Jt - + A c N 00 N -+ Ul V N V (Jl 00 (71 }1 Vt N O W 00 (O fD V ~ ~.-~ V O) t0 ? 00 N (Jl -+ O -+ A -+ O -~ N 00 ~ O O --+ (T1 N U1 W -+ O O U1 ja .p ~ O W O ~' N ~ -• -~ ~ o W~~ o O O O N V W --+ W Q) ~ V V N V~ (it W W W ~P W ~ W W O O W ~1 5/26/94 Message to Mary Allen ~Frorm Harry Nickens via dictaphone V Put on next consent agenda either on 14th or 28th under appointments, the Parks & Recreation Commission appointment of Roger Falls. He has agreed to serve another term and I would like to put his name on the consent agena. Brenda O~ ROANp~~ L z~ ~ ~ z ,~ ,; a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 3, 1994 Rev. George Pearson Southview United Methodist Church 3539 Peters Creek Road Roanoke, VA 24019 Dear Reverend Pearson: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 This letter will confirm our telephone conversation of today. Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors Board Meeting on Tuesday, June 14, 1994, at 3:00 p.m. For your information, the Roanoke County Administration Center has moved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on June 14th. If you have any questions or concerns, please call me at 772-2005. Sincerely, Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors ®Aecydad Paper MEMO - 6/1/94 To: Supervisors From: Lee B. Eddy -~22_~ Subject: Annual Evaluation of ECH and PMM I have asked Elmer Hodge to arrange time in an executive session on either 6/14 or 6/28 for an annual evaluation of him and Paul Mahoney by the board members. You may recall we have been doing this for the past several years, usually before the end of the fiscal year. Enclosed are two sets of the evaluation forms used in past years. I suggest you fill them out and be prepared to review your comments and suggestions by either 6/14 or 6/28, depending on which meeting date might have the more available time. Please call me with any questions. copy: Elmer Hodge Paul Mahoney Mary Allen encl. for Supervisors: 2 sets of 5-page evaluation form. ~; - ~/ 6/ 1/94 Mary Allen Mr. Hodge said to prepare an agenda item on County's Storm Water Retention Policy for 6/14/94 meeting Said it would probably be a work session, but would decide later. (Said Homebuilders want County to take responsibility for storm water retention facilities.) Brenda ~~ , d~ CBg,® i /, i I' e ~r ,~+ °iBppem Tvs~~ ~V®~LCY®`~ W-' LLsL ~I JLi~~ Uf ~~~C~LL ~11~ DAVID R. GEHR COMMISSIONER May 4, 1994 ~. J. A. ECHOLS RESIDENT ENGINEER PO Box 3071 Salem, Virginia 24153 Mr. Elmer C. Hodge Roanoke County Administrator PO Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge: re - 0720-080-281,C501 FHWA STP-5128 ( ) From: 0.20 Mile South East Int. Route 221 To Intersection Route 720 Roanoke County Attached is a copy of the notice and hand out for the Combined Location and Design Public Hearing, to be held on the above-proposed improvement. After the public hearing, the Board of Supervisors is requested to pass a resolution concerning this proposal and should you need any information concerning the public hearing, please advise me. To make the proposed schedule for construction on this project, it would be beneficial for the Board of Supervisors to pass the resolution at their June 14, 1994, meeting. Very truly yours, "~ ~~ J. A. Echols Resident Engineer JAE:es ATTACHMENTS cc - Mr. O. Arnold Covey DEPARTMENT OF TRANSPORTATION 714 SOUTH BROAD STREET SALEM, 24153 TRANSPORTATION FOR THE 21ST CENTURY COLONIAL AVENUE Routes 720 / 687 Roanoke County Location and Design Public Hearing Play: Review: Thursday, May ~ 1994 * 6: 30 P.M. until 7:00 P.M. Roanoke County Board ofSupervisors'meetingroom atthe Roanoke County Administrative Center located at 5204 Bernard Drive in Roanoke Location and Design Hearing: Thursday, May 26,1994 * 7:00 P.M. At the above location Purpose: to provide you an opportunity to review and discuss the proposed improvements to Colonial Avenue (Routes 720 / 687) from 0.2 mile southeast of Route 221 to the intersection of Route 720. Maps, drawings and an environmental document pertaining to the project will be available in the Salem District office located at 731 Harrison Avenue in Salem and in the Salem Resident Engineers office located at 714 Soulh Broad Street in Salem. iVritten Statements: Oral statements will be taken at the hearing. Written statements and other exhibits relative to the proposed project may also be submitted at the hearing or to the Department at any time within the 10 days after the hearing. Relocation assistance, right of way acquisition, together with tentative schedules and construction information will be discussed. S~~ecial Assistance: If yot~ require special assistance to attend and participate in this meeting or need additional information please contact the Salem ,Resident Engineer at 703-387-5488. TDD /Voice Calls: 1-800-307-4630 ,~,,,,~ Virginia Department of Transportation Project: 0720-080-281, C-501 Federal Project: STP-5/28( ) t Project: 0720-080-281, C-501 From: 0.2 mile southeast of Route 221 To: Intersection of Route 720 INTRODIICTION The purpose of the Public Hearing is to provide a formal opportunity for any person, acting on their own behalf or representing a group or governmental agency to give the Department their comments and/or suggestions, or submit written material concerning the proposed project. All comments received (both verbal and written) will be included in a transcript to be studied and questions resolved prior to a final decision by the Commonwealth Transportation Board. PROJECT HISTORY Route 720 (Colonial Avenue) was incorporated into the Roanoke County Secondary Improvement Program several years ago and was authorized as a project in October 1992. This facility is classified as an Urban Minor Arterial. The 0.113 mile proposed project begins at 0.20 mile southeast of Route 221 and ends at the intersection of Route 720, Colonial Avenue and Penn Forest Boulevard, in Roanoke County. PROJECT PORPOSE The primary purpose of this project is to upgrade the present horizontal and vertical alignment to improve the vertical sight distance and safety of the intersection of Routes 687 and Colonial Avenue. No alternatives for relocation were considered and the one currently being presented was found to be the most advantageous and economically feasible. Route 687 and Colonial Avenue serve as a main access for area residents to Routes 419 and 221 as well as North Cross School. DESIGN CRITERIA The average daily traffic in 1992 was 5,723 vehicles per day. The projected traffic count for the year 2005 is 7,895 vehicles per day. The proposed travel-way will consist of Two 11-foot lanes, with 6-foot shoulders and a 4-foot ditch. -1- DESIGN CRITERIA (CONY'.) Construction will require a minimum of 50-foot of t Right of Way, easements for construction of slopes and maintenance of drainage facilities and public utilities. As we further coordinate and finalize project development, additional easements for utility relocations may be required beyond the proposed Right of Way shown on the Public Hearing plans. The property owner will be informed of the exact location of the easements during the Right of Way acquisition process and prior to construction. ENVIRONMENTAL CONSIDERATIONS A review of the project was made by the Salem District Environmental section to determine the Social, Economic and Environmental impacts of the project upon the local community and surrounding area. The project was coordinated with the appropriate Federal, State and other Local Officials. As a Result of this review, it has been determined that construction of the project will not result in any significant impacts. The Environmental Document is available for review at the Public Hearing and at the Salem District Office and the Salem Residency office. ANTICIPATED IMPACTS This project will not result in the displacement of any residents and will not displace any business or nor-profit organizations. During construction, every reasonable effort will be made to protect the environment with respect to Dust Control, Erosion, and Siltation. PROJECT COSTS The estimated project cost if $250,000. This includes cost for Preliminary Engineering, Right of Way, Utilities and Construction. -2- REMAINING ACTIONB * Review and Evaluate information received at the Public Hearing * Approval of the Roanoke County Board of Supervisors * Approval by the Commonwealth Transportation Board * Begin acquisition of Right of Way in the Fall of 1994 * Advertisement for Construction in the Summer of 1995 ' ADDITIONAL INFORMATION Project information, including comments made at the Public Hearing, will be available for review at the Virginia Department of Transportation's offices located at: Salem District Office Salem Residency Office 731 Harrison Avenue 714 South Broad Street Salem, Virginia 24153 Salem, Virginia 24153 Telephone (703) 387-5320 Telephone (703) 387-5488 Written statements and other exhibits relative to the proposed project may be presented in place of, or in addition to, oral statements at the hearing. Such written statements and exhibits must be submitted within 10 days after the hearing to: Mr. J.A. Echols Salem Resident Engineer P.O. Box 3071 Salem, Virginia 24153 Any information regarding Right of Way may be obtained from: Virginia Department of Transportation Mr. J.P. Orr Salem District Right of Way Manager 731 Harrison Avenue Salem, Virginia 24153 Telephone (703) 387-5320 -3- ~ p ~ t7 cv a V ~, ~, - ~ ~ ~ W ~„ ~ ~ o ~ o = p o 0 oC v oC T T r T r fi ~~t A 2 ~pANO~ POLICE ~ourt~~ John H. Cease Chief of Police Roanoke County 3568 Peters Creek Road Roanoke, Virginia 24019 Police Department Office: 703/561-8071 Fax: 703/561-8114 M E M O R A N D U M TO: Mr. Elmer Hodge County Administrator FROM: John Cease ~ , Chief of Police DATE: June 6, 1994 // SUBJECT: Police Department Grants Attached are Board Reports for three grants received by the Police Department. The first two are contirnlations of grants currently in effect at the Police Department from the Department of Criminal Justice Services (DCJS). The third is a mini-grant for $1, 000.00 from the Department of Motor Vehicles for public safety magnets coa intend to distribute at the Police Department's Tanglewood Mall Office. A NATIONALLY ACCREDITED AGENCY ~f '~ `f ~~'S ~y~ w ~i~ =~~.~'=- . r "FIRST IN SOUTHWESTERN VIRGINIA" ^ FRALIN and WALDRDN, INC. May 23, 1994 Elmer C. Hodge, Administrator COUNTY OF ROANOKE P.O. Box 29800 Roanoke, Virginia 24018-0798 RE: MAINTENANCE OF STORM V~JATER RETENTION FACILITIES Dear Mr. Hodge: Rick Whitney and I met with you and other county staff on September 24, 1993, to discuss the county's storm water retention policy and the consequential necessity for homeowners associations for their maintenance. After that meeting, I notified (copy enclosed) the members of the Kings Chase, Section II, Homeowners Association of that meeting and conveyed to them my optimistic and hopeful feeling that Roanoke County would be able to implement a policy whereby they would take these facilities over for the purpose of maintenance. I went on in that letter to explain the difficulties in establishing this policy and the time frames which would most likely be encountered. As suggested by you, I gave a time frame of approximately six months. The members of the association are very pleased to know that Roanoke County is interested in alleviating them as residents from this obligation. I have not recently heard from any members of that association regarding the status but would like to know if we are closer to resolving this issue. Any information you may have that I could pass to the association would be greatly appreciated. Thank you for your help and cooperation in this matter. Sincerely, n rew . Kelderhouse Vice President -Construction and Development ACK/kmc Enclosure cc: Richard Conway, 4223 Kings Court Drive, Roanoke, VA 24014 P. O. BOX 20069 2917 PENN FOREST BOULEVARD S. W. ROANOKE, VIRGINIA 24018-0503 PHONE 703-774-4415 FAX 703-774-4582 ~~ ~~ ~~ FRALIN and WALDflON. INC. September 30, 1993 Mr. Richard Conway 4223 Kings Court Drive Roanoke, Virginia 24014 Re: KINGS CHASE SECTION 2 HOMEOWNERS ASSOCIATION Dear Richard: ,yc' yag. Since our meeting of September 7th, I have met with Roanoke County Staff and with the County Administrator. Rick Whitney and I met with Mr. Hodge on September 24th to discuss the County's Storm Water Retention Policy and the necessity for Homeowners Associations. I left the meeting very optimistic and hopeful that Roanoke County will be able to in the near future implement a policy whereby they will take such facilities and alleviate the need for an association for that sole purpose. You and the other- members of the Association need to be aware that this change in policy will need to be carefully examined and although there is a great deal of groundwork done between County Staff and the Roanoke Regional Homebuilders Association, there will be some time involved in order to resolve the details particularly since this has a long term impact on Roanoke County. I believe that there is a good understanding as to the need and the correctiveness for the County to take these systems but they are continuously being bombarded by new State and Federal regulations which make it difficult for them to assess their needs accordingly. Please also keep in mind this is a very busy time of year for County Staff and several current issues will take precedence. I would anticipate a timeframe of approximately six months for the County to be in a position to accept retention ponds that met the criteria set forth in their policy. The adoption of these facilities and the associated policies need to be approved by the Planning Commission and the Board of Supervisors. If we are able to get the Board to approve the County's proposal for acceptance of these facilities, there is no question in my mind that Kings Chase detention ponds would qualify along with Fralin & Waldron's willingness to meet contribution requirements. Assuming that this issue could be resolved within the timeframe, I am anticipating Fralin & Waldron will continue to be responsible for the maintenance of the retention until such time that they can be turned P. O. BOX 20069 2917 PENN FOREST BOULEVARD S. W. ROANOKE, VIRGINIA 24018-0503 PHONE 703-774-4415 FAX 703-774-4582 ~~~ ~^ ^W FRALINand WALDRON wCOwnow~rm Mr. Richard Conway September 30, 1993 Page Two over to Roanoke County identify the areas that Commission. I will be meeting with County Staff in the next two weeks to need to be addressed before presentation to the Planning Should you or other members of the Association have any questions, please feel free to contact me. I will give you a progress report within 3~ days. Sincerely, ~d~ C. Kelderhouse Vice President Construction and Development ACK/lcw cc: Elmer Hodge, County Administrator