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Home My WebLink About7/12/1994 - RegularO~ ROAN ~.~ ~. z p v a? 1 38 ~a~~~ ROANOKE COUN'T'Y, BOARD OF SUPERVISORS ACTION AGENDA JULY' 12, 1994 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-200. We request that you provide at least 48- hours notice so that proper arrangements may 6e made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:04 P.M. ECH ABSENT - JMC ACTING ADMINISTRATOR 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED EXEC. SESSION ITEM 2.1-344A (71 POTENTIAL LITIGATION REGARDING ENVIRONMENTAL PROBLEM. ® Recycled Paper HCN ADDED EXEC. SESSION ITEM 2.1-344A (7) POTENTIAL LITIGATION REGARDING BINGO CODE ENFORCEMENT. C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Introduction of Visitors from Opole, Poland. DCM INTRODUCED ZOFIA KUPINSIKA, WOJCIECH DROP AND ZBIGNIEW BARTI~EWICZ WHO ARE PARTICIPATING IN THE MANAGER TO MANAGER PROGRAM. GIFTS WERE EXCHANGED. D. BRIEFINGS 1. Briefing from the Virginia Association of Counties on Local Legislative Actions. (Larry Land, Intergovernmental Relations Coordinator, VACo) PRESENTED BY IARRY LAND 2. Briefing on 1991 Water Projects (Gary Robertson, Utility Director) PRESENTED BY GARY ROBERTSON INTRODUCED ASST UTILITY DIRECTOR BOB BEI~TNINGER BOARD REQUESTED A TOUR IN NEAR FUTURE ECH TO COORDINATE WITH GR 3. Status Report on Roanoke Valley Resource Authority Solid Waste Facilities (John Hubbard, CEO, Roanoke Valley Resource Authority) PRESENTED BY ~TOHN HUBBARD E. NEW BUSINESS 1. Request for Roanoke County School Board to Spend a Portion of the Fall 1994 Bond Proceeds in Advance of the a 9~~ Bond Issue (Deanna Gordon, School Superintendent) ~- - r- R-71294-1 HCN MOTION TO APPROVE REQUEST FOR $226,375 AND ADOPT RESO NOT TO EXCEED 726,375. URC F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session with Fire and Rescue Ad Hoc Committee. ~NiC UPDATED BOARD ON CONIlVIITTEE MEETINGS WORK SESSION SET FOR 7/26/94 WITH S/23 ALTERNATE DATE G. REQUESTS FOR PUBLIC HEARINGS NONE H. FIRST READING OF ORDINANCES 1. Ordinance Vacating a Surplus Right-of--Way Located on Autumn Park Drive as Recorded in Plat Book 15, Page 54, Autumn Park Subdivision, Located in the Windsor Hills Magisterial District. (Arnold Cwey, Director of Engineering and Inspections) LBE MOTION TO APPROVE 1ST READING 2ND READING - 7/26/94 - URC 2. Ordinance Vacating a 0.004 Acre and a 0.002 Acre Portion of a Dedicated Right-of--Way as Recorded in Plat Book 16, Page 122, Phase 1 of Wexford Subdivision, Located in the Windsor Hills Magisterial District. (Arnold Cwey, Director of Engineering and Inspections) LBE MOTION TO APPROVE 1ST READING 3 2ND READING - 7/26/94 -~~G~, 3. Ordinance Amending and Reenacting Certain Sections of Chapter 20, Solid Waste, Pertaining to Expanded Definitions, Specific and Supplemental Collection Categories end Services, Bulk and Brush Collection, and Effective ands Expiration Dates. (Gardner Smith, Director of General Services) FM MOTION TO APPROVE 1ST READING WITH EXPIRATION DATE REMOVED FROM ORDINANCE 2ND READING - 7/26/94 - URC I. SECOND READING OF ORDINANCES NONE J. APPOINTMENTS 1. Community Corrections Resources Board LBE NOMINATED CHRIS PICKARD AS SERVE ONE-YEAR TERM AS FULL MEMBER TERM EXPIRING x/31/95. 2. Highway and Transportation Safety Committee 3. Social Services Advisory Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII..L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R 71294-2 FM MOTION TO ADOPT CONSENT RESO AF'T'ER DISCUSSION OF 4 ITEM #4 AND REMOVAL OF ITEM #2 FOR SEPATtATE VOTE URC , . -, , 1. Approval of May 24, 1994 Minutes. 2. Confirmation of Committee .Appointment to Virginia Western Community College Board:--:-- A-71294-2.a HCN MOTION TO CONFIRM APPOINTMENT - AYES-BL~T,FM,HCN,LBE NAYS-NONE PRESENT-EGK 3. Acceptance of Labradore Drive, Appletree Drive and Britaney Road in the VDOT Secondary System. R-71294-2.b 4. Acceptance of Donations of Rights-of--Way for the Chester Drive Road Project. A-71294-2.c 5. Donation of Right-of--Way to Construct aTurn-around at the End of State Maintenance in Connection with the Wakefield Road Project. A-71294-2.d 6. Donation of Drainage Easement in Connection with the Manassas Drive Bond Project. A-71294-2.e 7. Donation of a 20-foot Drainage Easement on a 0.886 Acre Parcel of Land on Starkey Road from Stephen B. Cox and Margaret E. Cox. A-71294-2.f L. REPORTS AND INQiJIItIES OF BOARD MEMBERS Supervisor Tohnson: Asked if Buckland Mill would be paved this 5 2 .;year, and if sow why was it being currently patched. George Simpson :- res~:onded it was scheduled for .paving this year and would check on why it __.: .. -was being patched. -- will begin development of mission statements and goals this fall which will be brought to BOS for a~prwal and ready for next year's budget process. DCM advised that the drop off box has been installed at the front of RCAC and signage will be improved throughout the building. BI{T and LBE suggested that a volunteer or regular employee be placed on the first floor to assist citizens. (3) Advised he attended the New Century Council Cooperation subcommittee and will serve as recorder of the group. (4) Announced he attended the Explore Grand Opening and felt that the Explore Advisory, Committee should have been given credit for their contribution. Supervisor Minnix: (1) Announced he would not be at the Tuly 26 meeting because he would be in Florida on business. (2) Announced he had accepted the position as head coach at Hidden Valley Junior High School. Supervisor Eddy: ~1) Advised that the New Century Council Cooperation subcommittee has asked that each local government designate one official member. Board consensus that LBE advise the Council that there are several members representing the County and all could serve in an official capacity. (21 Advised that Roanoke City has accepted invitation for joint meeting, but that all board members cannot attend any of the proposed dates. Asked MHA to contact Mary Parker for other potential dates. Advised that Botetourt County also accepted invitation and ECH is working with their County Administrator. (4) Advised that Wayne Compton may attend NACo annual conference in Las Vegas. There was Board consensus that WC would represent County in voting. MHA to get voting credentials. (4) Asked that for the next several meetings, the agenda include an item for media questions as EGK suggested. MHA to add to agenda prior to Executive Sessions. 9.; . ~ . r, . Supervisor Kohinke: Expressed appreciation to Detectives Hogan and -Storgill for "nabbing" burglars who had committed burglaries in his N. REPORTS FM MOTION TO RECEIVE AND FILE ITEMS 1-4 - UW ITEM 5 REMOVED AND RETURNED TO STAFF FOR FURTHER STUDY AND INCLUSION OF BOARD SUGGESTIONS. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of May 31, 1994 REMOVED AND RETURNED TO STAFF FOR FURTHER STUDY AND INCLUSION OF BOARD SUGGESTIONS. O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Consider the Disposition of Real Property, Namely, To Consider an Offer to Purchase Surplus Well Lot BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 5:05 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION R-71294-3 B ~T MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT 5:27 P.M. - URC Q. ADJOLfRNMENT HCN MOTION TO ADTOURN AT 5:28 P.M. - UW ~ pOAN ,`.~ 6 2 9 a V•~~~~ ~~ ~~~~.~.~ 3 ROANOKE COUNTY BOARD OF 5UPERVISORS AGENDA JULY 12,1994 NFART 6 77lE BLUE RIDCf' Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored 6y Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper amngements may be made. A. OPENING CEREMOI~TIES (3:00 P.M.) 1. Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROC:IAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Introduction of Visitors from Opole, Poland. ® Recycled Paper D. BRIEFINGS 1. Briefing from the Virginia Association of Counties on Local Legislative Actions. (Larry Land, Intergovernmental Relations Coordinator, VACo) 2. Briefing on 1991 Water Projects (Gary Robertson, Utility Director) 3. Status Report on Roanoke Valley Resource Authority Solid Waste Facilities (John Hubbard, CEO, Roanoke Valley Resource Authority) E. NEW BUSINESS 1. Request for Roanoke County School Board to Spend a Portion of the Fall 1994 Bond Proceeds in Advance of the Bond Issue (Deanna Gordon, School Superintendent) F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session with Fire and Rescue Ad Hoc Committee. G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance Vacating a Surplus Right-of--Way Located on Autumn Park Drive as Recorded in Plat Book 15, Page 54, Autumn Park Subdivision, Located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Engineering and Inspections) 2. Ordinance Vacating a 0.004 Acre and a 0.002 Acre Portion of a Dedicated Right-of--Way as Recorded in Plat Book 16, Page 122, Phase 1 of Wexford Subdivision, Located in the Windsor Hills Magisterial District. (Arnold Covey, a Director of Engineering and Inspections) 3. Ordinance Amending and Reenacting Certain Sections of Chapter 20. Solid Waste, Pertaining to Expanded Definitions, Specific and Supplemental Collection Categories and Services, Bulk and Brush Collection, and Effective and Expiration Dates. (Gardner Smith, Director of General Services) I. SECOND READING OF ORDINANCES J. APPOINTMENTS 1. Community Corrections Resources Board 2. Highway and Transportation Safety Committee 3. Social Services Advisory Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of May 24, 1994 Minutes. 2. Confirmation of Committee Appointment to Virginia Western Community College Board. 3. Acceptance of Labradore Drive, Appletree Drive and Britaney Road in the VDOT Secondary System. 4. Acceptance of Donations of Rights-of--Way for the Chester Drive Road Project. 3 5. Donation of Right-of--Way to Construct aTurn-around at the End of State Maintenance in Connection with the Wakefield Road Project. 6. Donation of Drainage Easement in Connection with the Manassas Drive Bond Project. 7. Donation of a 20-foot Drainage Easement on a 0.886 Acre Parcel of Land on Starkey Road from Stephen B. Cox and Margaret E. Cox. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMII~NTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of May 31, 1994 5. Report on Utility Billing Procedures O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Consider the Disposition of Real Property, Namely, To Consider an Offer to Purchase Surplus Well Lot P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 4 ACTION NO. ~ -r ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Briefing from Virginia Association of Counties on Local Legislative Actions COIINTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: Larry Land, Intergovernmental Relations Coordinator- from the Virginia Association of Counties will be present at the July 12 meeting. He will brief the Board of Supervisors concerning ongoing VACo activities and discuss with the Board significant issues facing Roanoke County. ,f Elmer C. d e County Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens President +- Peggy R. W it ey Greensville County President-Elect William H.H. Blevins Smyth County First Vice President Harper R. Wagner Bath County Second Vice President Katherine K. Hanley Fairfax County Secretory-Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President Harry G. Daniel Chesterfield County Region 1 Gregory L. Duncan Accomack County Region 2 Marion B. Williams Prince George County Region 3 Rudolph V. Jones Charles City County John A. Waldrop Jr. Henrico County Arthur S. Warren Chesterfield County Region 4 John J. Purcell Jr. Louisa County Region 5 Charles W. Curry Augusta County Region 6 John M. Nolan Orange County Region 7 Ferris M. Belman Sr. Stafford County Hubert S. Gilkey III Rappahannock County Region 8 William J. Becker Prince William County Thomas M. Davis III Fairfax County Robert B. Dix Jr. Fairfax County Michael R. Frey Fairfax County Gerald W. Hyland Fairfax County John D.]enkins Prince William County Mary Margaret Whipple Arlington County Region 9 Wanda G Wingo Botetourt County Region 10 J. Michael Davidson Campbell County Mason A. Vaughan Sr. Pulaski County Region 11 M. Jay Hubble Smyth County Region 12 James H. Gibson Lee County Past Presidents Kathleen K Seefeldt Prince William County W.D. Gray Richmond County Jack D. Edwards James Ciry County Executive Director James D. Campbell, CAE ® General Counsel C. Flippo Hicks ~-/ ..r VIRGINIA E~ISSOCIATION OF COUNTIES 1001 East Broad Street Suite LL 20 • Richmond, Virginia 23219-1901 (804) 788-6652 fax (804) 788-0083 July 12, 1994 Members of the Roanoke County Board of Supervisors: Thank you for giving me the opportunity to appear before you today. The Virginia Association of Counties exists to support county officials and to effectively represent, promote, and protect the interests of counties to better serve the people of Virginia. VACo is comrrutted to maintaining direct contact with each member of our association. We feel it is particularly important to attend a meeting of your board of supervisors. Then, we can share a free and open dialogue with you about what VACo is doing; how our activities affect your county; and what VACo can do to be more responsive to you and make your membership in VACo more beneficial to you. The types of services provided by VACo which should be of interest to you include: Information Services/('ommunication: Semi-monthly newsletter (County Connections) mailed out on a regular schedule on the 1st and 15th of each month. This publication serves as an information piece to keep county officials informed of events in Richmond, Washington, D.C., and throughout the state of events affecting Virginia's counties. During the General Assembly VACo's Legislative Bulletin (Capitol Contact) is mailed out 2-3 times per week for the most up-to-date report on legislative activities affecting county governments. In emergency situations which require immediate responses from counties VACo also issues Legislative Alerts (usually through the FAX machine) to encourage communications between county officials and General Assembly members on key legislative issues. At the end of each session VACo's Legislative Summary is sent to all counties, informing them of the content of all legislation either directly, or indirectly, affecting counties. Occasionally, VACo will send to all counties information on anticipated long-term policy changes which may directly affect counties. VACo Directory of County Officials (Updated Annually). Technical Assistance services VACo staff is able to provide various types of legal and technical assistance to localities upon their request. Examples include: We offer information regarding budgeting requests and provide assistance and information about centralized purchasing, and centralized accounting. We have assisted a number of localities on management issues, i.e., how to establish a personnel system, set up a record keeping system for personnel. We are able to find out from the State Compensation Board funding awards several weeks before they are publicly available to counties. • Annual conference. • Local Government Officials Conference. • The bi-annual Supervisors Conference (held in January in even- numbered years). • Other special seminars and conferences on various topics are held at throughout the year by VACo, often in cooperation with other organizations. Examples include the "unfunded mandates summit" which was held last April and the "Living with the Right-to-Farm" Seminar held on June 30. Ensure local officials' participation and representation in golicv- m kin VACo's presence within the General Assembly and state agencies ensures that county officials are represented on legislative subcommittees, commissions, technical advisory comnuttees and other entities with policy-making authority. For example, through VACo's presence, county officials have been represented on the following subcommittees, commissions or councils: Commission on Population Growth and Development. Recycling Markets Coordinating Council. Task Force Studying Barriers to Affordable Housing. Disabilities Board Task Force. Virginia Recycling Markets Development Council. Virginia Advisory Council for Intergovernmental Relations. One of the most important functions performed by the staff of the Virginia Association of Counties is to follow the activities of state agencies and legislative study committees and commissions. It is the activities of many subcommittees and commissions, formed either by the General Assembly or state agencies, which lay the groundwork for future legislation and regulations which can significantly affect local governments. The following are examples of what VACo will be closely monitoring between now and the 1995 session of the General Assembly: • The legislative study by a Select Committee on the Transportation Trust Fund Allocation Formulae; • The VDOT Strategic Planning process; • The Joint Legislative Subcommittee Studying the Local Government use of proffers; • The Joint Legislative Subcommittee Studying "Sustainable Development;" • The Commission on Population Growth and Development; • The Joint Legislative Subcommittee assigned to study privatization and regionalization of waste management services; and • The Joint Legislative Subcommittee assigned to examine the Capital Costs associated with Public Education; • The Joint Legislative Subcommittee examining the Business Professional and Occupational Licensing Tax; • The Joint Legislative Subcommittee Studying Jail Financing; and • Studies under Virginia's Health and Human Resources Secretariat examining: - Long-term care - Deinstitutionalization, and The Comprehensive Services Act. Thank you for letting me have the opportunity to visit with you this evening. Y~ Intergovernmental Relations Coordinator ` ACTION NO. ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Briefing on 1991 Water Projects COIINTY ADMINISTRATOR'S COMMENTS: BACRGROIIND: At the June 28 meeting, the June Report on the 1991 Water Projects was received and filed by the Board of Supervisors. It has been several months since staff presented an oral briefing on the project. Staff will update the Board on the reservoir activity at the July 12 meeting and will respond to any questions the Board members may have. Listed below for additional review is information that was presented to the Board on June 28. SIIMMARY OF INFORMATION: SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is now in its thirtieth month and the project is on schedule. Construction activity during the last month included: ° Reservoir has been filled to 1288 elevation (full pond 1410), ' Monitoring and filling will continue as engineer authorizes, ° Observation site is open. The current project contract total costs including existing and pending change orders is $25,044,000. This cost remains unchanged from the previous report. Funds expended to date for the construction phase of the reservoir are $25,036,469.74 and $1,854,357.33 for engineering construction phase services. WATER TREATMENT PLANT The Water Treatment Plant continues in the design phase. Activity during the last month included: ' Continued construction of Glenvar Pump Station, ' Submitted construction plans and specifications to Health Department for review, ` Bids were received June 24, 1994 for pipe work between reservoir and treatment facility, ° Bids are due on grading treatment site June 30, 1994, -a, During the next month, staff will perform the following: ° Award contract for river to plant pipe work, ° Award contract for rough grading of treatment site. WATER TRANSMISSION LINE The following work continues on the Water Transmission Line: ° Title certification, ° Easement negotiation, ° Obtaining easements, ° Preparation of construction drawings, ° Awarded contract for first section of transmission line (Starkey to Route 221). Work will continue on acquisition of easements during the next month. SUBMITTED Y: Gary Ro ertson, P.E. Utility Director APPROVED: L ~~'' ~,i E mer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE _ No Minnix _ Johnson _ Kohinke _ Eddy _ Nickens Yes Abs ACTION # ITEM NUMBER ~~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: Tuesday, July 12, 1994 AGENDA ITEM: Status Report on Roanoke Valley Resource Authority Solid Waste Facilities COUNTY ADMINISTRATOR'S COMMENTS: SUNIl~IARY OF INFORMATION The Roanoke Valley Resource Authority began operating the new solid waste disposal facilities on May 16, 1994. The new operations have proven to meet expectations and began with few problems and many compliments from both public and private users. .Many visitors have toured the facilities from across Virginia, including local neighbors, conventioneers, school children and business executives; all being very impressed with the efforts of Roanoke County, Roanoke City and the Town of Vinton. Construction continues on portions of the landfill liner. The Transfer Station and Tipper Station are complete with the exception of minor corrections. The Resource Authority looks forward to continued efforts to improve services to its members and the Roanoke Valley. Respectfully submitte r.. ~...~ John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority -------------------------- Approved Denied Received Referred to Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens f f r /~^ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 RESOLUTION 71294-1 OF THE BOARD OF SUPERVISORS OF THE COIINTY OF ROANORE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AIITHORITY WITH RESPECT TO THE SALE OF $726,375 SCHOOL BONDS WHEREAS, the Roanoke County School Board has determined that it is advisable to contract a debt and issue general obligation bonds of the County of Roanoke, Virginia ("County") in the amount not to exceed $1,700,000 ("Bonds") to finance certain capital improvements for public school purposes ("Projects") and to sell the bonds to the Virginia Public School Authority ("VPSA"), and WHEREAS, the Board of Supervisors ("Board") of the County has previously determined it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $500,000 to finance certain Projects and to sell the bonds to the VPSA, and WHEREAS, the Board now desires to increase the amount of the debt and issue general obligation bonds of the County in an amount not to exceed $726,375 to finance certain Projects and to sell the bonds to the VPSA; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the bonds to the VPSA at the Fall 1994 VPSA bond sale. 2. The Board adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board reasonably expects to reimburse advances made or to be made by the County or the County School Board to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Projects is $726,375. 3. This resolution shall take effect immediately. On motion of Supervisor Nickens to approve the request for $226,375 and adopt the resolution not to exceed $726,375, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools I hereby certify that the foregoing is a true and correct copy of Resolution 71294-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, July 12, 1994. Mary H. A len, Clerk Roanoke County Board of Supervisors ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Authorization for the Roanoke County School Board to Spend a Portion of the Fall 1994 Bond Proceeds in Advance of the Bond Issue. COUNTY ADMINISTRATOR'S COMMENTS: / ~/ .,~~lr. ~~ C~:'f/, -~"/e c_:;~h~a~a-~•c,., Fr 7~e /~L47S ~i~~ ~.f- /5r<..nin...~,~ f~~,- . ~/ SUMMARY OF INFORMATION: At the last Board of Supervisors' meeting, the Board delayed making a decision on the School Board request to file an application with the Virginia Public School Authority for a Fall 1994 bond sale and requested that the School Board provide additional information concerning all of the school capital needs. The Board approved the advance funding of $300,000 for roofing and $200,000 for site improvements at Glenvar High/Middle Schools. The School Board has extracted two other items from the proposed VPSA fall issue which are critically important. First, the School Board would like authorization to spend $200,000 for the RCOS renovations from the fall bond issue. The selected contractor for the renovations at RCOS has indicated that he will extend the guaranteed bid price through July 13, 1994. After that time, the bid price could be increased due to increases in manufacturer costs. The School Board has sufficient funds overall in this project to award the RCOS contract which includes the modifications to the current heating and air conditioning system. However, the requested funding is necessary to assure that sufficient funding will be available to install the telephone and computer lines at RCOS. It should also be noted that the telephone system for RCOS has been awarded and a portion of the cost already incurred in order to allow sufficient time to order the equipment prior to the relocation of the School Board offices. The complete cost of renovating RCOS includes: Roofing $ 75,000 Communications 150,000 Renovations 375,000 600,000 Heating/Air Conditioning 200,000 Total Project Funding 800 000 ~~ Second, the School Board has been working with a vendor to purchase a mobile classroom at Northside High which had been rented by Roanoke City for their special education students housed at Northside High during the 1993-94 school year. The classroom will be needed during the 1994-95 school year for Northside students and can be rented for $9,600 per year. The vendor's quoted purchase price of $26,375 will expire September 7, 1994. Due to the high demand for these classroom units and the fact that this unit is currently on school property, the School Board would like to purchase the classroom immediately. FISCAL IMPACT: The School Board would receive an advance of funds from Roanoke County in anticipation of their bond sale in the fall of 1994. Staff does not anticipate any problem with cash flow related to this advance during the time period that will be involved. This funding will conclude the cost of renovating RCOS for school administration offices. STAFF RECOMMENDATION: Staff recommends that authorization be granted to the school board to proceed with the award of the RCOS contract for $200,000 and the purchase of the mobile classroom for $26,375. In addition, staff recommends approving the attached resolution including reimbursement provisions. Mr. Hodge has reviewed and is in agreement with the funding of these items. School and County staff are currently working together to prepare a long range, comprehensive School Board capital plan for presentation to the Board of Supervisors within the original thirty day time frame discussed at the June 28, 1994 board meeting. It is the opinion of staff that these two projects will not interfere in the overall objectives of the capital plan and do require immediate attention. Respectfully submitted, Approved by, Deanna .Gordo Superintendent Elmer C. o ge County Administrator Attachment r E-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF $726,375 SCHOOL BONDS WHEREAS, the Roanoke County School Board has determined that it is advisable to contract a debt and issue general obligation bonds of the County of Roanoke, Virginia ("County") in the amount not to exceed $1,700,000 ("Bonds") to finance certain capital improvements for public school purposes ("Projects") and to sell the bonds to the Virginia Public School Authority ("VPSA"), and WHEREAS, the Board of Supervisors ("Board") of the County has previously determined it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $500,000 to finance certain Projects and to sell the bonds to the VPSA, and WHEREAS, the Board now desires to increase the amount of the debt and issue general obligation bonds of the County in an amount not to exceed $726,375 to finance certain Projects and to sell the bonds to the VPSA; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the bonds to the VPSA at the Fall 1994 VPSA bond sale. 2. The Board adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board reasonably expects to reimburse advances made or to be made by the County or the County School Board to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Projects is $726,375. 3. This resolution shall take effect immediately. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Request for a Work Session with the Fire and Rescue Ad Hoc Committee COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Ad Hoc Committee which has been evaluating the management studies prepared for the Fire and Rescue Department is finishing it's review of the David M. Griffith report on the strategic location of fire apparatus and replacement plan and wishes to schedule a work session with the Board during the July 26 , 1994 meeting. At that meeting, we will also present the committee's recommendation concerning the request of the Mason Cove Rescue Squad to have a utility type vehicle (sedan) assigned to their departmental use to be used for travel to training meetings etc. The Ad Hoc Committee has reviewed the Comprehensive Plan prepared in conjunction with each of the volunteer fire and rescue organizations and will continue its comparison of the individual requests to the capital improvements program, operating budgets, etc. for implementation. The Virginia Tech report and the report presented by the Fire Fighters Association remain to be evaluated. The next focus of the committee will be on staffing issues, particularly as they relate to the Advanced Life Support needs of the County. It is hoped that a long range plan can be submitted to the Board at a future date which will address the staffing needs of both the volunteers as well as the career staff in their effort to provide prompt, effective service delivery to the community. RECOMMENDATION' Authorize•a work session with the Ad Hoc Committee for the July 26 meeting. Respectfully submitted, ohn M. Chamblissr Jr. Assistant Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) Approved by, ~~. ~~ Gam:>-t-~ ~ ~r=~Y . ,~ ~''. Amer C. Ho e County Administrator ACTION VOTE Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens ACTION # ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Request to vacate surplus right-of-way located on Autumn Park Drive as recorded in Plat Book 15 Page 54, Autumn Park Subdivision, located in the Windsor Hills Magisterial District as shown on the attached map. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• Staff is recommending that the surplus right-of-way located on Autumn Park Drive be vacated because the surplus right-of-way is not required for VDOT acceptance. BACKGROUND• The Petitioner, Vaughn Incorporated, the developer and owner of Autumn Park, is requesting the Roanoke County Board of Supervisors to vacate the referenced right-of-way (see attached map) . The petitioner is requesting the vacation of the surplus right-of-way, because the previous zoning ordinance would not have permitted the irregular shaped lot because it could not maintain an average lot depth of 100 feet. Since that time, the zoning ordinance has been revised and the lot is no longer required to have a minimum average lot depth, therefore the developer would like to vacate the excess right-of-way and combine the property to lot 1. SUMMARY OF INFORMATION: The Department of Engineering and Inspections has been notified by the Virginia Department of Transportation that they have no objections as long as a 50 foot right-of-way is maintained. k-I Roanoke County is requesting that the referenced right-of-way, as shown on the attached map, be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended by the adoption of the attached ordinance. The Department of Engineering and Inspections has no objections to the proposed vacation on the following conditions: 1. A 50 foot right-of-way is maintained. 2. Residue property is combined to lot 1. 3. County reserves and retains a property interest within the property for use as a 15 foot wide drainage easement . The first reading of the proposed ordinance is scheduled to be held on July 12, 1994; second reading and public hearings are scheduled for July 26, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors vacate the referenced right-of-way and instruct the County Attorney to prepare the necessary ordinance and incorporate the above connditions. SL~MITTED BY: APPROVED BY: \\ /~ nold Covey, Direct r / Elmer C. Ho ge of Engineering & In. ections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens pc: Paul Mahoney County Attorney 2 ~ ~ / ~ ~ ~ \ ~ ~ ~' MERIDIAN OF ~ / Q ~ VISTA FOREST P.B. 10, PG. 158 \ Lor // J O h~ 1 / j "AUTULIN PARIC~ ! P.B. 15, PG. 54 I ~' 27,164 S.f. ~ ~. ~`i s, "~ :~ m~y~• ,QO ~ ~o G>, ~y 6 ~- ~: ~ 5 LINE DIRECTION DISTANCE 1-2 N53'25'38"f 102.24' CH. 2-3 N39'40 21 "f 37.41 ' 3-4 N61'38'38"f 63.60' CH. 4-5 S22'40'47"E 47.99' CH. 5-6 551'01 '31 "W 46.59' 6-7 S59'40'28'W 104.41' 7-8 555'20'55"W 48.44' 8-1 N22'49'OS"W 36.81 ' TOTAL AREA = 9,490 S.F. I fo 9y \ o,~ CURVE TABLE CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA " 00' C-1 215 103.23' 52.63' 102.24' N53'?5'38"E 1T30'34 " ' . 00' C-2 85 65.19' 34.19' 63.60' N61'38'38"E 56'34 43 " . C-3 25.00' 64.3?' 85.51' 47.99' S22'40'47"E 14T2<'36 PLAT SHOWING PORTION OF AUTUMN PARK DRIVE TO BE VACATED & COMBINED WITH LOT 1 "AUTUMN PARK" D.B. 15, PG. 54 SCALE: 1" = 80' DATE: 13 MAY 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA nnu,~ 11~0_d1 d {~- I 3 H -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 ORDINANCE VACATING A SURPLUS PORTION OF THE RIGHT-OF-WAY LOCATED ON AUTUMN PARK DRIVE (PLAT BOOK 15, PAGE 54), AUTUMN PARK SUBDIVISION, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Vaughn Incorporated has requested the Board of Supervisors of Roanoke County, Virginia to vacate a surplus right- of-way located on Autumn Park Drive in the Autumn Park Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 15, at page 54 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on July 12, 1994; and the second reading of this ordinance was held on July 26, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a surplus portion of the right-of-way located on Autumn Park Drive in the Autumn Park Subdivision in the Windsor Hills Magisterial District and shown on a plat of record in Plat Book 15, at page 54, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That a 50-foot right-of-way be retained by the County. H-/ (b) That the vacated property be combined into Lot 1. (c) That the County reserves and retains a property interest within the property for use as a 15-foot wide drainage easement; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Vaughn Incorporated shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a condition to the adoption of this ordinance, Vaughn Incorporated shall convey by separate instrument to the County a 15-foot wide drainage easement as required in paragraph 1 (c) above. This conveyance shall be your form as approved by the County Attorney. The County Administrator is authorized to accept this conveyance on behalf of the County. 5. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by them, their heirs, successors, or assigns. 6. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and N~ also make a reference on the same to the volume and page in which the instrument of vacation is recorded. vacation\aummn.prk ACTION # ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Request to vacate a 0.004 acre and a 0.002 acre portion of a dedicated right-of-way as recorded in Plat Book 16, Page 122, Phase 1 of Wexford Subdivision, situated in the Windsor Hills Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ,,JJ ~~ ~~ r Cr>.~naaz r~ ~~~j<"~- EXECUTIVE SUMMARY• Staff is recommending that the portion of right-of-way identified on the attached map be vacated. The additional right- of-way is not required for VDOT acceptance. BACKGROUND• The petitioner, Mr. Ron Jackson the developer, is requesting the Roanoke County Board of Supervisors to vacate 4.90 feet of a 54.90 foot wide right-of-way. The vacation consist of two strips of right-of-way approximately 2.45 feet in width shown as cross- hatching on Exhibit "A" (refer to attached map). The petitioner needs to obtain these two strips in order that he may construct retaining walls outside the 50 foot right-of-way. Once the parcels are created the petitioner plans to combine both parcel with the adjoining lots (lot 1 and lot 20) in Phase 1, Wexford Subdivision. SUMMARY OF INFORMATION: The Roanoke County Engineering and Inspections Department have been notified by the Virginia Department of Transportation that they have no objections to the vacation as long as a 50 foot right- of-way is maintained. -~ Roanoke County is requesting that the referenced right-of-way as shown on the attached map be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. The Department of Engineering & Inspections has no objections to the proposed vacation on the following conditions: 1. A 50 foot right-of-way is maintained. 2. That 0.004 acre and 0.002 acre parcels are combined with the adjoining lots. The first reading of the proposed ordinance is scheduled to be held on July 12, 1994; second reading and public hearing are scheduled for July 26, 1994. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors vacate the referenced right-of-way and instruct the County Attorney to prepare the necessary ordinance and incorporate the above mentioned conditions. ITTED BY: APPROVED BY: Arnold Covey, D e or ~ Elmer C. Hodge of Engineering & I spections County Administrator ------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To pc: Paul Mahoney, County Attorney Eddy Johnson Kohinke Minnix Nickens 2 565575 c2 o. Oo4-Q c. 7'0 2EVEf2T To G o7 I ~ Q ~ O ~W ~J~ t~ V ~~0 QVN m 2~ Q N ~, '' N ~~' 1 ~Q 0 N ~ W 2 ~mh ~ N ~~ ~ h c o N85°Ol,3,p°W-~ 2.4~' LOT 1 ' WEXFORD PHASE I P.B. l ~ PG. /22 0 N C` O. 054AC. REML1 /N/NG IN R/W So. ao ~N SS'o/,3 O" /^( To7-q~ NB5°Ol'30''W 2,.4r~' , ~ i ivvc TA Q/ F ON .~~ ~ ~~~ ~~ Q ~~ ~~ O. GY,~2 dC. 7a REVERT N Ta SOT ZO ~~y"', W GOR DOn/ S TOBBE~-4<tR N ~ D.B. /30'7 P6 ~ 35 ~} 7T M. Slo. D/-Z -/7 p N PoR7loN OF R/W TD REVERT- 70 ~ ~ LOTS I A ND 20 OF WEXFORD N PHASEI P.B.I~ PG. I22 AS RECORDED + iN D.B. 1441 PG.G544ND61o7 ~A-TE~ MaY to , 1994. C_O-T 20 \ W EXFoRD PHASE I P.B /~ ~ 122 CURVE DELTA R,4D1VS ARG ?ANGENT CHORD BEARING " ' lOl°01'02" 4000 70.52' 48.54' 10/.74 E 71. 559°03 __. Z /43° /4 r 22" 40.00' 8.~ ~ . _... _ 4 . ~ ~ - 8.54-' _ S ~ 4° 4•d' " E ` ' 3 ~ 4~i° ~4' 22" 40.00 / . 74 0.87 / . 74- E 59 71 40 Fx~+tB~-r t=oR EXN I PIT A (n9 EX FO R D PH,~,SE ~ SHOW 1 NG O.GY~4 ~,GRE REYER'TING To t_oT 1 o. 002 acrtE Ra=vErrclNcs To ~.oT2o k111,1D~pR N i l_Lg M4G19?ERIpI. Dl57RiGT (~4tJOKE COl1 N'TY~ Y I t?GtN1A .~ U NE S, 1944 o~ N U MOER 9 ~ tq9 • PLANNERS•ARCHITECTS • ENGINEERS •SURVEYORS• 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 3 µ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 ORDINANCE VACATING A 0.004-ACRE AND A 0.002-ACRE PORTION OF A DEDICATED RIGHT-OF-WAY LOCATED IN PHASE 1 OF WEXFORD SUBDIVISION (PB 16, PAGE 122), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Ron Jackson has requested the Board of Supervisors of Roanoke County, Virginia to vacate 4.90 feet of a 54.90-foot wide right-of-way located off Homewood Circle in Phase 1 of Wexford Subdivision, Windsor Hills Magisterial District as shown in Plat Book 16, at page 122 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on July 12, 1994; and the second reading of this ordinance was held on July 26, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That 4.90 feet of a 54.90-foot wide right-of-way located off Homewood Circle in Phase 1 of Wexford Subdivision, Windsor Hills Magisterial District of record in Plat Book 16, at page 122, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) A 50-foot right-of-way be retained. ~-~ (b) That 0.004-acre and 0.002-acre parcels be combined with the adjoining lots; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Ron Jackson shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by him, his heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. vacation\wexford.sub ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Ordinance Amending and Reenacting Certain Sections of Chapter 20. Solid Waste Pertaining to Expanded Definitions, Specific and Supplemental Collection Categories and Services, Bulk and Brush Collection, and Effective and Expiration Dates COUNTY ADMINISTRATOR~B COMMENTS: BACKGROUND: The Board was provided the background information during the June 28, 1994 work session. SUMMARY OF INFORMATION: Attached is a copy of a Solid Waste Ordinance drafted by the County Attorney. After lengthy discussion at the work session of the issues regarding the new bulk/brush program, the collection of townhomes/ condominiums and the collection on private drives, the Board directed the staff to implement the changes for a six month period. The first reading of the ordinance is to be July 12, 1994, with the second reading on July 28, 1994. The effective date of the ordinance will be September 1, 1994 and the ordinance will be in effect for six months. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the Solid Waste Ordinance. SUBMITTED BY: APPROVED: Gardner W. Smith, Director Department of General Services Elmer C . Ho q County Administrator ~~ ~'..~ ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Johnson Ref erred Rohinke To Minnie Nickens y-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 ORDINANCE AMENDING AND REENACTING CERTAIN SECTIONS OF CHAPTER 20. SOLID WASTE PERTAINING TO EXPANDED DEFINITIONS, SPECIFIC AND SUPPLEMENTAL COLLECTION CATEGORIES AND SERVICES, BULK AND BRUSH COLLECTION, AND EFFECTIVE AND EXPIRATION DATES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has determined that the provisions of Chapter 20. Solid Waste of the Roanoke County Code are in need of amendment in order to address the increasing demands and need for services by the citizens of Roanoke County; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, at a work session held on June 28, 1994, directed that this ordinance shall be adopted and implemented on a trial basis for a period of six months; and WHEREAS, the first reading was held on July 12, 1994; the second reading and public hearing was held on July 26, 1994. SOLID WASTE ARTICLE I. IN GENERAL Sec. 20-1. Definitions. The following words and terms, as used in this chapter, shall have the meanings ascribed to them in this section: H-3 ;.. Re~~.dentxal°` C~stam~ers. Me~r~s ~~.ngla fam~.l~r u~~~s:~t~ ~,ric u /~{ • 3 pp~TT ..~II[CR ri nom. ~ U 1 1J Q~ rr , 1 ~4A/'A~. L'11T1Tf\..i [i 11 -~ ~ TL"G~Tl~ S.-eZTI~ .~~~C vYCr.TCe--Si~~~~FI~eS 6z~inr~crl-&~- iirc-T~cc~--~trr~~ircrr~ c~~6i`~}elk`' e-6#-3~~-1~3~uzTrr6i`'--~L^~'" 5~~~-~e-~~6S~rZrrE~-6vPir~`ac~-cvrrcr6-~~et°r6 ARTICLE II. COLLECTION BY COUNTY Sec. 20-21. Article not applicable to Town of Vinton This article shall not apply to residents of the Town of Vinton, Virginia, an incorporated town lying within the boundaries of the county, since the council for the town has provided for solid waste collection for the residents of the town. (Code 1971, 14-7) Sec. 20-22. Responsibility of county administrator under article. The administration of this article, including the establishment of a budget for providing effective solid waste collection service; the hiring of all employees necessary for providing such service; the billing of persons receiving such service; all other matters related thereto shall be the responsibility of the county administrator; provided that all matters pertaining to the establishment of an annual budget and the establishment of collection rates and charges shall be approved by the board of supervisors. (Code 1971, 14-5) 3 /~ • 3 Sec. 20-23. Right to and application for, service. All county citizens, including businesses, firms and corporations located in the county shall be entitled to receive solid waste collection service consistent with the provisions of this article, subject to the determination of the county administrator regarding economic feasibility of providing such service to any particular location. Any person desiring such service shall make application through the office of General Services. Payment, if required, for one-quarter year's service shall be made in advance at the time of application. 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S~+~cz.~~~ ~v~,~~:c~zQ~cat~~~x7Ca~. N3 Sec. 20-25. Supplemental collection service. f {- 3 N- 10 N-3 S•ee-~~'LAS'L6-~-~~r~a i i € ~~ -~~r~ ; , e~t9 , . -ewe-1-~ . } ~ ~~ ~~ €~e -~ ~o ~ -~~ ~~e o •~ ~ ~-°~ ~ i r+ -ee „ . .., _ a re- -era- ~ T- e ~~t .= =-~~ee~i-e~- } 1 ~i ~ pe-~s e t ~e r e ~:- ~ ta- 1 ~ = 1 -~ ~ ee e ~€~ ~ s~ l r ~e _ s~ ~ -~ ~l-; ~i~- - - ,.,a ~i.... fi ~a- , ; ice.. ~~ a -s , s ~ ~e - s ~ ~ e 3 ~ ~ee ~~ g f Z~--- t- ~'~ € i -~ , ~ S ~~ ~ ~ ~ ~ aS i i~Fa S ~ 3 ~1 ~ t z r - ~ ~ t ~ r -es r~ ~ g~ a~t~ie 3 A ~ ~ e-ms ~a --i~~e i s, -: ~ e- e s ~~ a ~ se s -~ s~ ~e re s -e -:ra- ~a~-~ a ~ e~es ~ ~ e T }- ~ e~ f,..., a ,.,,,. ~. t 4 '~' ~ ~e-- ,., a ~a- ~~`c s~t -z iit~ }e r~ ~ ; ~ ~ ee--S {~ -~- l d-i a~t~yy ~.~ ^^ yy,, ,,~~ ^^ 77,, .,, ~ ~ ' ~T R'Z Z '~ TnE ~ -C rt 6 ~ G'~T .S~GT ~ l~J~ ~ 7 rP.:~'C ~ ~ ~ E.S , ~ s ~ ~~ ~~L ~ QT[ t ~ I G ~ '~ ~ ; ~ ~ ~x f -1- ~ zap-~-es-- '' T ~1 ~s a~~ ~~ ~e ~re- -es- e ~~Fe l ~' s ; ~ 3 e s~ ti '= g~ ~ " ~a ~= s ~ess es ' --~ - , - ~' e- ~ ~~F , ~ - ; - 1 "- ; r A 5 Ai l ~ -~ e3~@ T~ ,~ rl c ~i rc usr a c r r 11 f~{-3 e~~i-~~~e~, a ~- .,a ~.,y tha ci~ntyi^i n~~n~Pni= ..~ a „i.,~ , c..,., i ~ a-; i r ~ ~~~~~d.... a -, i S 6-i~zctz ,..a.,,,.-. .,~ta-~S . ARTICLE III. RECYCLING sec. 20-40. Recycling reports. (1) Definitions. Generators means any entity whose act or process produces solid waste as defined herein. Manage means to collect, store, treat, transport, and dispose of solid waste as defined herein. Principle recyclable materials means newspaper, ferrous scrap metals, non-ferrous scrap metal, used motor oil, corrugated cardboard, kraft paper, container glass, aluminum, high grade office paper, tin cans, cloth, automobile bodies, plastic, clean wood, brush, leaves, grass, and arboreal materials. Recycling means the process of separating a given waste material from the waste stream and processing it so that it is used again as a raw material for a product, which may or may not be similar to the original product. Reused means once having been a waste and being: (1) Employed as an ingredient (including use as an intermediate) in a process to make a product, excepting those materials possessing distinct components that are recovered as separate end products; or (2) Employed in a particular function or application as an 12 {~- 3 effective substitute for a commercial product or natural resource. Solid waste means any garbage, refuse, sludge and other discarded material, including solid, liquid, semi-solid, or contained gaseous material, resulting from industrial, commercial, residential, mining, and agricultural operations, or community activities, but does not include: (1) Solid or dissolved material in domestic sewage, (2) Solid or dissolved material in irrigation return flows or in industrial discharges which are sources subject to a permit from the State Water Control Board, or (3) Source, special nuclear, or by-product material as defined by the Federal Atomic Energy Act of 1954, as amended. Source reduction means any action that reduces or eliminates the generation of waste at the source, usually within a process. Source reduction measures include among others, process modifications, feedstock substitutions, improvements in feedstock purity, improvements in housekeeping and management practices, increases in the efficiency of machinery, and recycling within a process. (2) Report requirement. All nonresidential solid waste generators and companies that manage solid waste or recycle materials generated within Roanoke County shall submit an annual report to Roanoke County. The county will provide official reporting forms which can be obtained from the solid waste office or the office of the Commissioner of the Revenue. The report must be submitted to the Department of General Services--Solid Waste Division by December 31 of the current reporting year. (3) Report substance. Each annual report required to be submitted hereunder shall include the following information with respect to the reporting party for the period covered by the report: 1. The name and address of the reporting party; 2. The total quantity of solid waste (a) generated, (b) managed, and (c) recycled by the reporting party during the reporting period; and 3. The total quantity or volume of solid waste that has been the subject of source reduction or reuse as defined herein. (4) Report basis. Any report required under this section shall 13 ~{ 3 be based on actual volume or weight. Where actual volume or weight cannot be accurately determined, the volume or weight may be reported using carefully estimated data. Any such report shall include a description of the basis for the reported data. (5) Proprietary protection. Nothing hereunder shall be construed to require any party to report information of a proprietary nature. Where any party fails to report any information otherwise required hereunder based upon a determination that such information is of a proprietary nature, the party shall specify in its report the nature of the information withheld and the basis for its determination that such information is of a proprietary nature. (6) Local generation. The report shall include only those solid wastes generated within Roanoke County, excluding the Town of Vinton, both in terms of recycled material and material disposed of in the landfill. (7) Civil penalties. Any party not reporting the required information or otherwise not complying with the provisions of this article shall be subject to a civil penalty not to exceed one hundred dollars ($100.00). This civil penalty shall be payable to the General Fund of Roanoke County. In addition, any party not in compliance with the provisions of this article may be denied access to or use of the solid waste disposal facility serving Roanoke County. (8) Effective date. This article shall be in full force and effect from and after September 1, 1994 and shall expire March 1, 1995. (Ord. No. 62591-9, 1, 6-25-91) code/solid.ws[ 14 ACTION NUMBER ITEM NUMBER v /~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Corrections Resources Board One-year terms of Edmund J. Kielty, and Mrs. Chris Pickard, Alternate, will expire August 31, 1994. 2. Highway and Transportation Safety Commission Four-year term of William G. Rosebro, Medical Representative, expired June 30, 1994. Mr. Rosebro has advised that he does not wish to serve another term. At the June 28, 1994 meeting, it was announced that Chief T. C. Fuqua will forward to the Board a recommendation from the Fire and Rescue Chief's Board after their July 13, 1994 meeting. 3. Social Service Advisory Board Four-year term of Harry C. Nickens, Board Liaison will expire August 1, 1994. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. I~ d County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) __ Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 RESOLUTION 71294-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 12, 1994, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of May 24, 1994 Minutes. 2. Confirmation of Committee Appointment to Virginia Western Community College Board. 3. Acceptance of Labradore Drive, Appletree Drive and Britaney Road in the VDOT Secondary System. 4. Acceptance of Donations of Rights-of-Way for the Chester Drive Road Project. 5. Donation of Right-of-Way to Construct a Turn-around at the End of State Maintenance Concerning the Wakefield Road Project. 6. Donation of Drainage Easement in Connection with the Manassas Drive Bond Project. 7. Donation of a 20-foot Drainage Easement on a 0.886 Acre Parcel of Land on Starkey Road from Stephen B. Cox and Margaret E. Cox. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution after discussion of Item #4 and removal of Item #2 for separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None On motion of Supervisor Nickens to adopt Item #2, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens, Eddy NAYS: None PRESENT: Supervisor Kohinke A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Virginia Western Community College Board File l~Iay 24, 1994 -~ 321 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 24, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of May, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Branan G. Thompson, Colonial Avenue Baptist Church. The Pledge of Allegiance was recited May 24, 1994 323 Building Commissioner. IN RE: NEW BUSINESS 1. Approval of Resolution Revuesting Joint Meeting with Roanoke City Council (Elmer Hodge, County Administrator Mr. Hodge advised that Supervisor Johnson had requested that the Board ask for a joint meeting with the Roanoke City Council after the new members take office in July to look at areas of mutual concern. Supervisor Johnson moved to adopt the resolution. There was no vote. Supervisor Nickens suggested that the invitation be broadened to include other localities, and Supervisor Kohinke expressed his support for a regional approach. Supervisor Johnson requested unanimous support for the resolution. Supervisor Nickens moved to postpone action until June 14, 1994. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Nickens, Eddy NAYS: Supervisors Johnson, Minnix ?. Rectuest for Funding for 50/50 Matching Grant from the Vircinia Department of Forestry. (Terry Harrington, Director of Planning & Zonincf Mr. Harrington advised that the USDA Forest Service has - May 24, 1994 325 recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy :1AYS : None 4. Request for Renewal of Dental Insurance Effective July 1, 1994. (Diane Hyatt, Director of Finance A-52494-2 Ms. Hyatt advised that based on a survey of County employees, the Health Insurance Committee has recommended adding coverage for caps and crowns to the basic dental insurance policy. The additional premium to add this coverage will be paid for entirely by the County employees. The School employees chose to add this coverage during the 1993-94 fiscal year. Ms. Hyatt also advised that there will be a slight increase in the basic premium for the School and County employees which will be paid for by the County. In response to Supervisor Kohinke's questions, Ms. Hyatt, and Mr. Cook, Director of Human Resources, advised that County retirees are not included in the dental coverage but could be covered if they paid the entire premium. Supervisor Nickens moved to approve the renewal of dental insurance rates effective July 1, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Supervisor Eddy requested that a report be brought back on May 24, 1994 _ 327 program has proven successful and a sufficient reserve has been accumulated. In 1988, the Risk Management Department was established with the goal of eventually being self-insured for other types of insurance as they become cost effective and sufficient reserves were built. Ms. Hyatt advised that staff estimates that by June 30, 1994, the County will have accumulated $1,000,000 each in the general and automobile liability insurance reserves. During the year, an actuarial study was done by Sedgwick James which indicated that the County had accumulated sufficient reserves to become self-insured for general and automobile liability in addition to Workers' Compensation. Ms. Hyatt requested that the Board approve the first reading of the ordinance establishing self-insurance policies for general and automobile liability, and authorize the staff to proceed with the selection of a third party administrator and the purchase of re- insurance coverage. After discussion, Supervisor Johnson moved to approve the first reading and set the second reading for June 14, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 2. Ordinance Amendinc the Roanoke County Code by the Enactment of Sec. 4-4 Definitions Sec. 4-5 Recirculation System, Sec. 4-6, After Treatment, Sec. - May 24, 1994 329 Control of the Roanoke County Code and Adopting a New Chanter 8.1, Erosion and Sediment Control. (Arnold Covey, Director of Engineering & Inspections) 0-52494-3 Mr. Covey advised that there have been no changes to the ordinance since the first reading and that copies of the ordinance were mailed to the area grading and general contractors. After discussion, Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 524943 REPEALING CI-IApTF.R g, EROSION AND SEDIMENT CONTROL, OF TI-iE ROANOKE COUNTY CODE AND ADOPTING A NEW C~-IAP'TF.R 8.1, EROSION AND SEDIMENT CONTROL WHEREAS, the adoption of a local erosion and sediment control program is authorized by the provisions of Article 4, Chapter S, Title 10.1 of the 1950 Code of Virginia, as amended. WHEREAS, the first reading of this ordinance was held on May 10, 1994; the second reading and public hearing was held on May 24, 1994; and NOW THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the provisions of Chapter 8, Erosion and Sediment Control, of the Roanoke County Code are hereby repealed in their entirety. 2. That a new Chapter 8.1, Erosion and Sediment Control, be adopted to read and provide as follows: CHAPTER 8.1 EROSION AND SEDIMENT CONTROL May 24, 1994 331 "Director" means the Director of Engineering & Inspections. "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. 'Excavating' means any digging, scooping or other methods of removing earth materials. "Filling" means any depositing or stockpiling of earth materials. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. "Land-Disturbing Activity' means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: 1. Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan far land- disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 7. Tilling, planting, or harvesting of agricultural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 8. Repair or rebuilding of the tracks, rights-of--way, bridges, communication facilities and other related structures and facilities of a railroad company; May 24, 1994 333 (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre- development conditions. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. "Town' means the incorporated Town of Vinton. "Transporting" means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occur. Section 8.1~ ADMIIVIS"ITtATION OF CI-iAPTER IN CONJiJNCTION WITH S U B D I V I S I O N AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the counts subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Virginia. the County of Roanoke hereby adopts the regulations, references, guidelines, standazds and specifications promulgated by the Virginia Soil and Water Conservation Boadd and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual' for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of propemes, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion and Sediment Control Regulations' and the Virginia Erosion and Sediment Control Handbook as amended from time to time. B. The County of Roanoke hereby designates the Director of Engineering & Inspections as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for May 24, 1994 ~~~ conservation plan for any land identified in the local program as an erosion impact area. F. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. 1. Construction, installation and maintenance of electric and telephone utility lines; and 2. Construction of the tracks, rights-of--way, bridges, communication facilities and other related structures and facilities of the railroad company. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the Roanoke County erosion and sediment control program, pursuant to Code of Virginia, Section 10.1-563 D. G. State agency projects are exempt from the provisions of this ordinance, pursuant to Section 10.1-564 of the Code of Virginia. Section 8.1-7. PF.RMI•TS; FEES; BONDING; ETC.: A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land-disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SI-IAii, engage in any land-disturbing activity until he has acquired aland- disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. C. Fees: An applicant submitting a plan pursuant to this amcle shall pay a filing of One Hundred ($100.00) Dollars based on disturbed area, plus One Hundred ($100.00) Dollars for each acre or a portion thereof, not to exceed One Thousand ($1,000.00) Dollars to cover the administrative expense of review and inspection. D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Engineering & Inspections, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. Within sixty (60) days of adequate stabilization, as determined by the Director of Engineering & Inspections, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of May 24, 1994 337 If the alleged violator has not obtained an approved plan or any required permits within seven days from the date of service of the order, the Director of Engineering & Inspections may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Engineering & Inspections may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Engineering & Inspections from taking any other action authorized by this ordinance. Section 8.1-9. PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalries: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.1-6 shall be $1,000/day. b) Vegetative Measures -failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation day. c) Structural Measures -failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation day. d) Watercourse Measures -failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation day. e) Underground Utility Measures -failure to comply with item 16(a) and/or (c) shall be $100/violation day. ~ Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the - May 24, 1994 339 Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8-1.11 CIVII, VIOLATIONS, SUMMONS, GENRR ar.r y, A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return receipt requested mail, of the infraction. The Roanoke County Sheriffs Office may also deliver the summons. The summons shall contain the following information: 1• The name and address of the person charged 2. The nature of the violation and ordinance provision(s) being violated. 3. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. 5• The manner, location, and time that the civil penalty may be paid to the County. 6• The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation chazged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person chazged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person chazged in the manner prescribed by law. The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia, In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a criminal conviction for any purpose. - May 24, 1994 341 Supervisor Johnson moved to accept the offer and adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 52494-4 DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 27.10-3-10 LOCATED ON MEMORY LANE AND RNOAN AS TINKER KNOLL WELL LOT IN THE HOLLINS MAGISTERIAL DISTRICT TO BE SIIRPLIIS AND ACCEPTINC~n~~~~ p~ OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on May 10, 1994; and a second reading was held on May 24, 1994, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 27.10-3-10; and 3. That an offer having been received for said property, the offer of James C. and Sarah W. Hollett to purchase this property for 100.00 is hereby accepted, __;_~„~u; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5• That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as May 24, 1994 ~ ~~ NAYS: None RESOLIITION 52494-5 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR T$IS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 24, 1994 designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes for April 5, 1994, April 12 1994 , , and April 15, 1994. 2. Request for Approval of Raffle Permit from the Blue Rid e Ad ti g op on Group (BRAG). 3. Write-off of Utility Bad Debts. 4. Confirmation of Committee Appointments to Highway and Transportation Safety Commission, and Parks & Recreation Advisory Commission. 5. Resolution Requesting Senator Charles Robb to Co- sponsor S 99 . 3 in the Senate of the United States to Demonstrate his Concern about Unfunded Mandates 6. . Request for Appropriation to School Grants Fund from Virginia Commis i s on for the Arts. 7. Donation of Right-of-Way Easements in Connection with th C e amney Lane Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. May 24, 1994 345 WHEREAS, a recent National Association of Counties survey estimated that a minimum of 12 percent of local budgets support unfunded federal mandates; and WHEREAS, unfunded federal mandates regularly force local tax increases and/or service cutbacks, restrict the rights of state and local voters and officials to determine their own priorities, and allow the Congress to avoid direct responsibly for increasing taxes; and WHEREAS, the Constitution of the United States guarantees a federal, state and local partnership and unfunded federal mandates undermine the responsibility of the state and local levels; and WHEREAS, S. 993 is endorsed by the National Association of Counties, the United State Congress of Mayors, the National League of Cities, the National School Boards Association, the National Governors Association; the Council of State Governments, and the National Conference of State Legislatures; and WHEREAS, reduction and elimination of unfunded mandates in the number one priority of the Virginia Association of Counties. N O W, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, implores Senator Charles Robb to demonstrate his concern about unfunded mandates to the local governments of the Commonwealth of Virginia by immediate co-sponsorship of S. 993. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy May 24, 1994 347 Mahoney investigate the situation where a furniture company from North Carolina was selling furniture in neighborhoods from an 18-wheeler truck. Mr. Hodge will bring back a report. (2) He advised that the National Association of Counties' meeting will be held in July and asked if the County wished to designate someone on the credentials forms. Mr. Hodge was directed to see if Fred Anderson is attending and could be appointed. (3) He attended Dr. Wilson's retirement dinner last Friday, and asked staff to prepare a resolution for June 14, 1994 with a token of esteem. (4) He expressed regret at not being able to accompany the Virginia Department of Environmental Quality officials on their recent tour of the landfill and reservoir. Mr. Hodge advised that the DEQ staff was impressed with the progress. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports after discussion of Items 7 and 9. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance ?. Capital Fund Unappropriated Balance 3. Board Continctencv Fund 4. Accounts Paid - April 1994 5. Statement of Revenues and Expenditures as of April 30, 1994 6. Statement of the Treasurers Accountabilit Per investments and Portfolio Polic as of A ril 30 1994 - May 24, 1994 349 funds from the water fund to finance the immediate sewer capital needs and using the Virginia Water Facilities Revolving Loan Program for the expansion of the sewage treatment plant. Arnold Covey, Director of Engineering & Inspection, led a discussion concerning how and when to implement the connection fee. Rick Whitney, President of the Roanoke Regional Homebuilders Association, was present and responded to several questions from the Supervisors. Supervisor :~iinnix asked that the staff work with the homebuilders on the schedule for increasing the connection rates. Paul Grice, Assistant Director of Finance, presented for the Board's review, four approaches that could be used to accomplish the rate and connection increases. Chairman Eddy directed that Arnold Covey and the staff bring back to the June 14, 1994 meeting a proposal for scheduling the connection rate increase. Mr. Mahoney was directed to advertise for a public hearing and second reading on June 28, 1994 the following: (1) the maximum sewer rates would not exceed 15$ the first year, and 25~ the second year, and (2) the connection rates would not exceed $1,500. The first reading of the ordinance will be on June 14, 1994, and the effective date of the increases would be July 1, 1995. 3• Fire and Rescue Studies This work session was postponed until the June 14, 1994 meeting. May 24, 1994 351 AYES: Supervisors Johnson, Kohinke, Nickens, Eddy NAYS: Supervisor Minnix, Eddy IN RE: PIIBLIC HEARING 1. Ordinance Tele hone Said Tax (Paul Mahe 0-52494-6 AND SECOND READING OF ORDINANCES Amendinc Section 21-4, Enhanced Emeraenc~ Tax of the Roanoke Count Code b Increasinc from 50.46 Per Month to 51.06 Per Month. ~ney, County Attorney) Mr. Mahoney advised that the Public Safety Team (PST) has completed their evaluation of the short and long term needs of the E- 911 center. The PST is recommending that the 911 telephone tax be increased to provide for additional staffing, replacement of equipment, and to provide a revenue source for the recapitalization of equipment essential to center operations. There was no discussion and no citizens requesting to speak. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 52494-6 AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TA% OF THE ROANORE COIINTY CODE, BY INCREASING SAID TA% FROM $0.46 PER MONTH TO $1.06 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax May 24, 1994 3 53 ----- . _- with and remit to the treasurer of the county the taxes so collected and reported. The required report shall be in the form prescribed by the commissioner of the revenue. The tax levied or imposed under this section with respect to the purchase of local telephone service shall be applicable to charges first appearing on bills rendered for service provided after August 1 1994 T,-;:u~--- ~ ~ ~~-, 2. That this ordinance shall be in full force and effect from and after August 1, 1994; which is at least sixty days after written notice by certified mail by the County to the registered agents of the corporations providing telephone service that are required to collect said tax. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ?. Ordinance to Rezone A roximatel 1.6 Acres from C-1C to C-1C to Remove the Proffer Pertainin to the Buffer Zone Located at the Terminus of Postal Drive Windsor Hills Magisterial District Ubon the Petition of Pediatric Associates. Ter Harrin ton D ctor of Planning & Zoning) 0-52494-7 Mr. Harrington advised that this is a request for the property to be rezoned to remove the 1981 proffer for a 20 feet wide landscaped buffer zone along the northwest property line of the Cave Spring Office Park. This proffered condition was made when the zoning May 24, 1994 ORDINANCE 52494-7 AMENDING PROFFERED CONDITIONS ON THE REZONING OF A 1.655-ACRE TRACT OF REAL ESTATE (TAX MAP NO. 76.16-1-40.1) LOCATED AT THE TERMINIIS OF POSTAL DRIVE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-l, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-1, CONDITIONAL (MODIFICATION TO PROFFERED CONDITIONS) IIPON THE APPLICATION OF PEDIATRIC ASSOCIATES WHEREAS, this property was rezoned to B-1 with proffered conditions in 1981; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 3, 1994; and WHEREAS, the first reading of this ordinance was held on April 26, 1994; and the second reading and public hearing were held on May 24, 1994; and WHEP.FAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.655 acres (TAX MAP NO. 76.16-1-40.1) and located at the terminus of Postal Drive in the Windsor Hills Magisterial District is hereby changed from the zoning classification of C-1C, Office District, with proffered conditions, to the zoning classification of C-1C, with amended proffered conditions. 2. That this action is taken upon the application of Pediatric Associates. 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of May 24, 1994 ~ ~ r~ residential lot adjoining the property. 9) No building constructed on the property will be more than three stories or 45 feet in height above grade level as viewed from VA Rt. 419. thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Eddy to adopt the ordinance with additional proffer #10, and carried by the following recorded vote: AYES: NAYS: 0-52494-8 Supervisors Johnson, Kohinke, Eddy Supervisors Minnix, Nickens 3. Ordinance Authorizin a S ecial Use Permit to Construct a Convenience Store with Gasoline um s and to use stone and Block for Crushed Fill Followin the Demolition of the Existin Buildin Located at 6414 and 6422 Bent Mountain Road Windsor Hills Ma isterial District, Ucon the Petition of Alan Graczvk. (Terry Harrington, Director of Planning & Zonina~ Mr. Harrington advised that this is a request for two - May 24, 1994 3 59 Supervisor Minnix moved to amend Supervisor Eddy's motion by adding the condition, that subject to Virginia Department of Transportation review and approval, petitioner shall construct a left turn lane and a deceleration lane prior to the operation of this facility. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens NAYS: Supervisors Kohinke, Eddy Supervisor Eddy's amended motion to approve the special use permit with two additional conditions and amended condition carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 52494-8 GRANTING A SPECIAL USE PERMIT TO CONSTRIICT A CONVENIENCE STORE WITH GASOLINE PUMPS AND TO USE STONE AND BLOCR FOR CRIISHED FILL FOLLOWING THE DEMOLITION OF THE EXISTING BUILDING LOCATED AT 6414 AND 6 422 BENT MOUNTAIN ROAD (TAR MAP NO. 95.02-2-59), WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF ALAN GRACZYR WHEREAS, Alan Graczyk has filed a petition to allow the construction of a convenience store with gasoline pum s and t p o use stone and block for crushed fill following the demolition of the existing building located at 6414 and 6422 Bent Mountain Road in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 3, 1994; and - May 24, 1994 361 building. 3) If petitioner decides to landfill this rubble material rather than use it as fill, petitioner shall submit landfill receipts to the Department of Engineering and Inspections for all material hauled off site. 4) Petitioner shall build a convenience store and gasoline canopy that are consistent in architectural style, design and roof pitch with the architectural drawings submitted to the Department of Planning and Zoning and dated April 15, 1994. 5) Due to the rural characteristics of this site, petitioner shall be allowed signage that is consistent with the AV District regulations [Section 30-93-13(C)]. and c~.nse nt~ 1,a~er t~ m~id:righ~.. On motion of Supervisor Eddy amended to approve ordinance with conditions #6 and #7 added, and condition #4 wording amended, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 4. ordinance Amendin the official Zonin Ma s of Roanoke County by Modifvincr the Zoninq Classification of May 24, 1994 ~ ~~ ORDINANCE 52494-9 AMENDING AND REENACTING THE ZONING DISTRICT MAPS FOR ROANOKE COUNTY, BY THE ADOPTION OF CERTAIN MISCELLANEOUS CHANGES THROUGHOUT THE COUNTY TO SAID MAPS WHEREAS, on December 15, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 121592-10 which amended the Zoning District Maps for Roanoke County; and, WHEREAS, on September 14, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 91493-11 which amended the Zoning District Maps for Roanoke County; and WHEREAS, on October 12, 1993, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 101293-9 which amended the Zoning District Maps for Roanoke County; and WHEREAS, citizens in various areas of the County have requested that the zoning classifications as reflected in the new zoning district maps of their properties be re-examined to address their questions and concerns; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on May 3, 1994, and have made recommendations to the Board; and WHEREAS, public necessity, convenience, general welfare and good zoning practice require that the following properties and zoning district maps be, and hereby are, submitted to the Board of Supervisors for amendment; and, WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on April 26, 1994 and the second reading and public hearing was held May 24, 1994 3 65 to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance absent the properties in Paragraph 1.B. (26.11-2-8, 26.11-2-9) Olsen Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None on motion of Supervisor Kohinke to adopt the rezonings of the properties in Paragraph l.B (26.11-2-8, 26.11-2-9) Olsen Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ABSTAIN: Supervisor Johnson IN RE: OTHER BIISINESS i. Claim by Hunting Hills Country Club, Inc. for Water Damacres to Golf Course. (Paul Mahoney, County Attornevf A-52494-10 Mr. Mahoney advised that a claim has been submitted on behalf of Hunting Hills Country Club for costs to remedy a water and/or storm drainage problem to the 14th hole of the golf course. This claim was submitted to the County's insurance carrier and rejected. Mr Mahoney advised that staff has been unsuccessful in finding an alternative solution to this problem and recommends denial - May 24, 1994 3 67 IN ~= AORR SESSION 1. County Budget Brent Robertson, Budget Manager, briefed the Board on the changes that were made to the budget since the April 26, 1994 meeting. Following discussion, it was the consensus of the Board to: (1) allocate $11,380 to fully fund the Child Health Investment Partnership (CHIP); (2) allocate $10,000 to Mill Mountain Zoo for the Sister City Capital Project by reducing the contribution to Center in the Square; (3) retain membership in the Virginia Municipal League; and (4) that the holiday schedule remain as it is and the County offices will not open on non-traditional holidays. ?• Leave Policv Mr. Hodge briefed the Board on the proposed changes to the County Leave Policy as recommended by the Leave Policies Team. There was discussion concerning eliminating rather than reducing the sick leave for paternity, maternity and adoption. Bruce Rov as a member of the Leave Policies Team, urged the Board members to approve the team's recommendation and not to eliminate this sick leave provision. Mr. Hodge recommended that the County offices remain open on Lee-Jackson-King Day, President's Day, Columbus Day, and Veterans's Day, with these holidays becoming floating holidays for County employees. It was the consensus of the Board for the County holiday schedule not to be changed and the County to remain closed on all holidays. After discussion, it was the consensus of the Board that the May 24, 1994 3 69 _ -_ __ NAYS: None Supervisor Nickens moved to approve a 3$ salary increase across the board for employees effective July 1, 1994, provided acceptable performance, and .8$ merit increase on anniversary date. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: RECOMMENDATIONS FROM LEAVE POLICIES TEAM A-52494-11 Supervisor Johnson moved to approve the recommendations of the Leave Policies Team beginning July 1, 1994: (1) reduce use of sick leave allowed for paternity, extended maternity and adoption from thirty days to twenty days; (2) increase use of sick leave for family sickness from six days per fiscal year to ten days per fiscal year; and (3) establish procedures for management to review with employees the use of sick leave at stated levels of usage. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: Supervisor Nickens Supervisor Minnix requested that a monthly summary of sick leave usage by departments be distributed to the Board members. IN RE: EBECIITIVE SESSION At 10:30 p.m., Supervisor Eddy moved to go into Executive + f May 24, 1994 371 a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOIIRNMENT At 11:07 p.m., Supervisor Minnix moved to adjourn. The motion carried by a unanimous voice vote. Submitted by, Approved by, Brenda J. Holton, Deputy Clerk Lee B. Eddy, Chairman ACTION NO. A-712194-2.a ITEM NUMBER / ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Confirmation of Committee Appointment to the Virginia Western Community College Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the June 28, 1994 meeting. Virginia Western Community College Board Supervisor Eddy nominated Stanard F. "Stan" Lanford to serve a four-year term which will expire June 30, 1998. RECOMMENDATION• It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, ~)G~~ ~: ~-~'-Q~ ,,~ I37 C~~...,1-~<-,=rte ,fn ~`.~~_ ~~ Mary H. Allen ,,Elmer C. H g ~- Clerk County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to confirm appointment Eddy x Received ( ) Johnson x Referred ( ) Kohinke Present To ( ) Minnix x Nickens x cc: File Virginia Western Community College Board File THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF JULY, 1994, ADOPTED THE FOLLOWING: RESOLUTION 71294-2.b REQUESTING ACCEPTANCE OF LABRADORE DRIVE, APPLETREE DRIVE AND BRITANEY ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: H. Odell Minnix Seconded By: Not Required Yeas: Supervisors Johnson Kohinke, Minnix, Nickens, Eddy Nays: None A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 71294-2.b requesting acceptance of Labradore Drive, Appletree Drive, and Britaney Road into the Virginia Department of Transportation Secondary Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, July 12, 1994. Mary H. Allen, Clerk Roanoke County Board of Supervisors i \ d '\' Lt `L., •I ti~,~ } '~~ ~/ I/ ti ,. -_ ., „ ~_ ~. ~, `+ ~;:/ . . H /~ t~ • ~ 77 ,2 ., ... 7A ~ ~ ~~f G+,~ J " ~/T _ J. vN t /`,~• Z. ~' ~a ~ ~. r, 1.7 17 _ _ ~ 4 ., i ~ .,.. ~ .~H ~„er PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Labradore Drive from the intersection with Huntridge Road (Route 1220) to the second intersection with Huntridge Road (Route 1220). 2) Appletree Drive from the intersection with Huntridge Road (Route 1220) to a point 0.02 miles north of the intersection with Labradore Drive. 3) Britaney Road from the Intersection with Huntridge Road (Route' 1220 to the intersection with Labradore Drive. LENGTH: (1)0.48 MILES (2)0.25 MILES (3)0.19 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET (3) 30 FEET SURFACE WIDTH: (1) 20 FEET (2) 20 FEET (3) 20 FEET . SERVICE: (1) 17 HOMES (2) 7 HOMES (3) 8 HOMES ROANOKE COUNTY ACCEPTANCE OF LABRADORE DRIVE, APPLETREE DRIVE AND ENGINEERING & BRITANEY ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT 4 J L~ _~ w~ o ~ t ~ H z V N A E Q Q H z x F 0 ri Q Qi W ~i O O 0 z 0 as i~U ~i U v H z 4 z C c•r c c .~ c a v a a T .~ c x c U. .- U L~ C Q z ~~ cy • o ~ ~ N -- U O O O F 0 z a 0 U ~~ o - _ _ a~ o 0 0 u'1 L+ ~ 'a (~ v ~ ~ ~+ I~ N N OD ~ ~ I~ N ~ b ~ O N b '~ "'° •'~ F+ N W N O~ . ya ~ ^Sy ~ +~ O -- o0 y 1] 00 ~ x x °~ N a o`' N a a N a ~ ~ ~ ~ t~ U G' O ~ ~ '-' M „~,~ O +~ M ~-• 3 3 3 3 N 3 ~ ~' 1a b 0 ~~ ^ C G O p q .,..~ G ~i ~+ •~ ~ •~ t~ l.+ •~ y g 6 N •r+ QJ ' ~' ° °; ° v u ~ .ej N ?e '-' ro u ~ H ~~ O p H O•~ O O ~'•~ 04 H v O x a °' a ~' a° 00 o e*~e , ``~~ o o ,~ o ~ ro ~ F a act ~ N ~ ~: H a s P4 ~ >+ O v v b ~ ~ ~ b ~ N ~ ro O ' J • ~ w' ro •.a H ~+ . .~ ro A n ~ a "~ a ~ ~• ~ o~ m m h b b a m eo .. +~ n s. w q O m m a d V m w O D V O m .A N 0 ,.. 0 b .d A 0 z I<-3 m 0 b d ++ v b Q ~ '~ O V .,~ 'd U ppp~~ a G ~ H ~ , O W Q ~ .~ 1~+ E+ a 4~ U ~ (~ m •ri ~ bD b w °; `" . M ~ f+ o o ~, V u v ~ ~ .,~ ~ A ~ N O o ~ V ~ ~ o M z .. ,3 ITEM NUMBER ~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 SUBJECT: Acceptance of Labradore Drive, Appletree Drive and Britaney Road into the Virginia Department of Transportation Secondary System COUNTY AD>MINISTRADTOR'S COMMENTS• SUMMARY OF INFORMATION: Roanoke County Land Venture, the developer of Huntridge, Section 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.48 miles of Labradore Drive, 0.25 miles of Appletree Drive and 0.19 miles of Britaney Road (see attached map). The staff has inspected these roads along with representatives of the Virginia Department of Transportation and find the roads acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept Labradore Drive, Appletree Drive and Britaney Road into the Secondary Road System. ITTED BY: ,. APPROVED: ~~~,~ Arnold Cov y, Directo % Elmer C. Hod e ~~ of Engineering & Ins ections County Administrator ~," Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 2 K- 3 The Board of Supervisors of Roanoke County, in regular meeting on the 12th day of July, 1994, adopted the following: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote By. A Copy Teste: Mary Allen, Board Clerk 3 f~ 2 ~~.~~~, '. ~ .• a :: . ~ ~ , fl ~., [• b~. 77 ~ [~.1 • •ff• 1. •. !d' e~ ~ •~ •~ O 1. IK' ... 1.7 'o~ ~ 2.T 2 1 ~~ • ~ ` ~ 2' `•~,~ n ~--' 9 fA r:. '•~a Ln •~ t f ~Lf •' s ', r ,~ .. p~ ` ~ u7 ~• u ~~; `\ 1.7 r .'•'• c~ {al¢ ~~ . ' ~'' 1: \.1 ~~•\ .... •' atl \ ~ffpf +\+ 1.17 f~:~ 71 • - 0 \ _ `\~~~ • ~ •• I f0I• N'f 116 ` • r } ~~:~ ~~ ?7 (ter ~~-~ 1 ~ • p ',r,• • ~ • PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Labradore Drive from the intersection with Huntridge Road '~ (Route 1220) to the second intersection with Huntridge Road (Route 1220). 2) Appletree Drive from the intersection with Huntridge Road (Route 1220) to a point 0.02 miles north of the intersection with Labradore Drive. 3) Britaney Road from the Intersection with Huntridge Road (Route' • 1220 to the intersection with Labradore Drive. LENGTH: (1)0.48 MILES (2)0.25 MILES (3)0.19 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET (3) 30 FEET SURFACE WIDTH: (1) 20 FEET (2) 20 FEET (3) 20 FEET • SERVICE: (1) 17 HOMES (2) 7 HOMES (3) 8 HOMES ROANOKE COUNTY 'ACCEPTA?VCE OF LABRADORE DRIVE, APPLETREE DRIVE AND ENGINEERING & BRITANEY ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM . INSPECTIONS DEPARTMENT 4 e C/~ w~ H z U rn N n O A Q Ey z O O a~ 0 R'+ W `ki 0 O z 0 GNU ~i U v 0 H z 4 O U M C O .,~ U v .,~ x w O I~7 O Q U ~ ~ ~ N ~ ~ ~ O 0 z a 0 U ~ ... O oC ~ ° ~ ~1 o ~ m 00 tltl~ ~7 ~. b b a w +°~ O 4ti .~ O m m v a w O m .'i V N m m •.~ ,, 0 .~ .~y M O b .p A d 0 z C 3 m 0 a b .N m v b A w C~ v z I'~d ~5 Flo ~. ~' o ~ z a E ~ U ~ ., ~ '!~ M m v 00 .,. .Fs a .ti v .~ •,. O .,~ u v a G H .~ v v G .,~ bD W W O 0 +~ u v ~+ .,~ q v 0 U .d r--i O 0 b gO d z v A-71294-2.c ACTION NO. ITEM NO. ~''~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 MEETING DATE: July 12, 1994 AGENDA ITEM: ACCEPTANCE OF DONATIONS OF RIGHTS-OF-WAY FOR THE CHESTER DRIVE ROAD PROJECT COUNTY ADMINISTRATOR'S COMMENTS: 4 , '~ r ~> ~-->~,v.,u , ~~ ,9,f~~~,~~r-f SUMMARY OF INFORMATION: This consent agenda item involves the donations of the following rights-of-way to the Board of Supervisors of Roanoke County, Virginia, in connection with the Chester Drive Road Project in the Hollins Magisterial District of the County of Roanoke: a) Donation of: (i) a .033 acre parcel of land shown and designated as "PROPOSED RIGHT OF WAY" on a plat, dated May 24, 1991, prepared by the Roanoke County Engineering Department, a copy of which is attached hereto; and (ii) all right, title and interest, now owned or hereafter acquired, in and to that certain road known and designated as Chester Drive, being 50' in width leading to and from Virginia Secondary Route 1803 (Dexter Drive) ; from Thomas C. Olson and Elaine B. Olson, husband and wife, (Deed Book 1173, Page 413) (Tax Map No. 27.14-5- 24) . b) Donation of: (i) a .030 acre parcel of land shown and designated as "PROPOSED RIGHT OF WAY" on a plat, dated December 1, 1992, prepared by the Roanoke County Engineering Department, a copy of which is attached hereto; and (ii) all right, title and interest, now owned or hereafter acquired, in and to that certain road known and designated as Chester Drive, being 50' in width leading to and from Virginia Secondary Route 1803 (Dexter Drive); from JTJ Limited Company, a Virginia limited liability company, (Deed Book 1380, Page 1443) (Tax Map No. 27.14-6-4). K-~ County staff has inspected and approved the location and dimensions of these rights-of-way for the project. FISCAL IMPACT' No county funding is required for these acquisitions. STAFF RECOMMENDATION: Staff recommends acceptance of the donations of these rights- of-way for the Chester Drive Road Project. Respectfully submitted, Vickie L. Hu m Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred to Motion by Action Vote No Yes Abs u n~Ai~ M,inniX Eddy x Johnson x Kohinke x Nickens x Minnix x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections METES Alm BOl1NOS DES+CR~'f10rV $f10WN ON T1i/S T Ri~FLECT A AOCt/~POSITE ~AY SUR~bEY. ~cars~ ~uw c,~u.cvuTED ~a~na~~ Do No ~P~~. h ~~5~ ~ ~ ,~ ~ 5 ~o° ~ 27.14- 5-25 MOORE, ELSIE F. F 564 Ac. PROPOSED RIGHT-OF-WAY CURVE ~A~~ R= 40.0 ~ _ l02° 3736 ° L = 7/.65 r~~gppQ. 27.14-5-24 K-Y y~~ 27.14-5-23 s ~ POWELL, AUBREY C. ~~,~oo a ARDIST M. s~ o, ~~ ,L0 ,~ P ~~. o~~ P ~`~ . 62~ ~ 9 V ~ 200 2 Q~\~ 1 bZS ~~~~ 2 ` ~~ G SCALE: I" ~ 40' PLAT SHOWING PROPOSED RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY THOMAS C. OLSON ~ ELAINE B. OLSON PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 05 - 24 - 91 OLSON, THOMAS C. B EL A/NE B. ~ ~~ ~ o m, oa s~ METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~'' 1 ~~ i ~ 27.14-6-3 WANG, KAI JEN & JANET E. PROPOSE D -R~GH T - OF -- WAY- . Cy~sTFR 3/, 3~, s 2p. 29, O` r ~ V~ . f 58 g3, . •03 0 ~ i~ A " 4./' .CURVE ':4 " ~ .330 Ac. ~ ,; - R = 40.0' ~M ~ ~= 94°38'26" z ~ ~ 3 L = 66.07' ^vo - ~, ~o PROPERTY ^F ~~ JTJ LIMITED -COMPANY 27.14-s-5 ' . ' ~ ,~ -. McNUTT, CHARLES A. & JULIE B. ~ 9000, N 2p. 29 w . 27.14-6-4 SCALE: I ~~=4a TAX MAP NO. PLAT SHOWING PR~P~SEDDKEG COUNTY BY BEING CONVEYED T^ ROAN _ JTJ LIMITED COMPANY . I PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 12 - ~ I - 9 2 I A-71294-2.d ACTION # ITEM NUMBER ~""'"~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Donation of right-of-way to construct a turn-around at the end of state maintenance COUNTY AD/MINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION This consent agenda item involves the donation of the following right-of-way to the County of Roanoke for construction of a turn-around at the end of state maintenance in relation to the Wakefield Road Project in the Cave Spring Magisterial District. a) Donation of right-of-way from Jeffrey B. Hughes, single, (Deed Book 1357,page 763) (Tax Map No. 77.13-2-7,8 & 9) as shown on a plat prepared by the Roanoke County Engineering Department, dated June 21, 1993. The location and dimension of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION Staff recommends acceptance of this property. APPROVED BY: Engineering & for spections ~Y Elmer C. Hedge County Administrator --------------------------------------------------- ACTION VOTE Approved (~) Motion by: H. Odell Minnix No Yes Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x To Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections K-s Abs 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~- 5 I S 58 00'00" W KENMORE AVE. 150.00' wI N+ a 0 ° LOT 17 LOT 16 LOT 15 0 m o z °o ~' N O_ ( I O O 5.19' ~ ' - D PROPOSED RIGHT-OF-WAY (0.0367 Ac) 54.38' E C ~' 0 -~ O N 58'00'0 E 150.00' °- 50.00' 50.00' A B 50.00' WAKEFIELD AVENUE 50' ROW LINE DIRECTION DISTANCE A N 58'00 00 E 10.00 B N 58'00 00 E 40.00 C N 32'00 00 W 40.00 D N 58'00 00 E 40.00 E S 32'00 00 E 40.00 TAX MAP NO.__ 77.13-2-7,s8c9_ SCALE:__1_Y5o' PLAT SHOWING PROPOSED RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY JEFFREY B. HUGHES PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:.-o6~21 93 3 A_~ 1294-2.e ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Donation of drainage easement in connection with the Manassas Drive Bond Project COUNTY ADMINISTRATOR'S COMMENTS: ~~ c ~ ,.,-»-.~.. mil' ~`~~._,•y, y' SUMMARY OF INFORMATION This consent agenda item involves the donation of the following easement to the County of Roanoke for drainage purposes in relation to the Manassas Drive Bond Project in the Cave Spring Magisterial District. a) Donation of an easement from Dennis W. Odham, Jr., (Tax Map No.77.13-2-49) as shown on a plat prepared by the Roanoke County Engineering Department, dated February 16, 1994. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION Staff recommends acceptance of this property. BMITTED BY: APPROVED BY: irect r Elmer C. o ge Arnold Covey, D of Engineering & Ins ections County Administrator K-~, ------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x To Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND. CALCULATED INFORMATION AND DO NOT REFLECT ', AN ACCURATE BOUNDARY SURVEY. ~~ 53.00' 0 TAX MAP: 77.13-2-50 ~ ~ ~ i ~4 44.17' / ~~ ~~ i ~g ~ / / PROPOSED ~ 15' DRAINAGE EASEMENT X50 N ~.._ ~" W TAX MAP: 77.13-2-48 TAX MAP N0. 77.13-2-49 Property of: DENNIS W. ODHAM, JR P.B. 2 PG.67 SCALE: 1 "= 30' PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY DENNIS W. ~ODHAM, JR PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 02-16-94 3 A-71294-2.f ACTION NO. ITEM NO. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Donation of a 20-foot drainage easement on a 0.886 acre parcel of land on Starkey Road from Stephen B. Cox and Margaret E. Cox, his wife, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes upon and across 0.886 acre, being a portion of Lots 5, 6, and 7, Section 3, Map of Southern Pines, in connection with the Davis Development Project on Starkey Road, in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a drainage easement, twenty (20') feet in width, from Stephen B. Cox and Margaret E. Cox, (Deed Book 1428, page 262) (Tax Map No. 87.19-3-34) as shown on a plat prepared by Raymond E. Robertson, Engineer and Land Surveyor, dated May 31, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vickie L. Huf n Assistant Coun y Attorney i~-~ Action Approved (x) Motion by H. Odell Minnix Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Nickens to Minnix Vote No Yes Abs x x x x x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections 0 Q a ~ ~ W~ ~Q 4• `~r ~~ ~o f a ~ ,a ,W ;,, o ;U $~ ~ 'Y ~, W ~F,ALT$ RAYMOND E. -~ v ~~ F~ I~~ ~V 3' ~~ ~`~ w (~ 0 "/ V c ,o m Q e -sso s9.5' -+ w ~~ N ~ ~ 0 1 A ~ti m ~~ ~ ~3~' ~~ `3~~~ ~~ °. .69'OS/ o o ;~ 0 ti { ~ ,oo osi ~ ~'MwOO~SS.S9/Y M ~ ~ ~e # ~ ~ ~ ~ ~ ~ M ~~ h V ~ ~ ~ i, oh y`" ~ ~ ~' .~N - _ Q ~ '~ ~ Z ~Q- Y O. i• ~ ` ~ ` ~ N V1 ` V W. 41 I iv i~ S `~ h h a I ~Q~~ ~, ; ~ N ~, ~ ~, ~ I ~WyW a _~ ~~ ~ .80'68 'o~ ~MOO,SS 99N ~~ ~_ ~ ~ _~ ~~ ~ ~: ~ ~~ I a ~~~ o Quo m ~~~ I o ~ .3W (/~ MAP No. 7878 P.eEPAaEO F0.2 4 STEPh~~"AI ~ L'pX D SUR~F'~~ e: • , ,•.~~` SHOW/.vG ~i A ZD'rHia~ sro>Pr~wyTE2 EAsEMFvT ,C3~iN~i covV6YEa Td TH~',poA.t/D,~E cD~.c/ry BOA/z0 OFSUPE.G>!//.SG~2s, S/TU~yrE" /.veyE ~qv6 ~S,o.2/.[oG /1~lA~/STE,PAL p/ST,~/C7'OF~pD.gt/o.C~6 co~rvey V/.¢G/,viq S«JLE~ / ~~= SOS O/arG--";MAYS/, /99¢ BY.',pgYMO.tip £ f?U,BE,~zT.S'O.c/ C~/.~L-~.P LA.VUSU.p/EYO/2 /oB 9¢- / rn~.uo. x_ 9Q _ 2 i~ ~ N-/ COUNTY OF ROANOKE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE of General Amount Fund Expenditures Beginning Balance at July 1, 1994 (Unaudited) 4 625 355 $.4% Submitted By Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,659,037). /l~- 3- COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1994 (Unaudited) Submittedy by Diane D. Hyatt Director of Finance N-~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original 1994-1995 Budget $100,000 June 28, 1994 Dixie Caverns landfill 50 000 Balance as of July 12, 1994 Submitted by Diane D. Hyatt Director of Finance 50 000 v o o N o ~ 0 0 0 0 W W f, t- a o N a C a ~ ro a r~ ." D: C .~ .., rnroQ 7 I r 4J > U ~- Q av .x C O ro O C ro V o a jZ tL' r 0. 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ITEM NUMBER // „J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 12, 1994 AGENDA ITEM: Utility Billing Procedures COUNTY ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION• The Finance Department has gathered the information presented in this report based on the Board's request at the June 28, 1994 meeting. It details our current procedures and gives a comparison of key elements between Roanoke County and other valley utilities. We have provided you with reasons why the current system is, in general, working well, as well as possible suggestions to improve the system and eliminate some real and perceived problems with our current system. Current Customer Information: Roanoke County holds $305,134 in deposits from 11,344 customers. That is an average of $26.90 per customer. There are 280 accounts that have multiple deposits with the County due to disconnections. This represents 2.47% of customers with deposits. Of the 280 customers, 166 have been disconnected once and 114 have been disconnected more than once. Current Utility Billing Procedures: The following summary describes the policies and procedures which apply to the County's provision of utility services. Specifically, the connection, billing, and disconnection processes are reviewed. When service begins, a $25.00 deposit is required. No initial connection fee is charged. The deposit is paid and a contract is signed in advance of the start date. If, at the discontinuation of service, an account has a zero balance, the deposit is fully refunded, without interest. Bills are printed on the first business day of each month. Commercial accounts are billed monthly; residential accounts are billed quarterly. Bills are due the last day of the month in which they are issued. Penalties are assessed against unpaid bills and penalty notices are printed and mailed on or around the fifteenth of the following month. This, in effect, gives M:\finance\common\board\7-12-94a.wpd /V-5 a fifteen day grace period to overdue bills. The penalty is 10% of the original bill or $5.00, whichever is greater. The additional charge and the past due balance are due on the last day of the month. Customers whose accounts remain unpaid after the penalty notice can have their service discontinued. At least five days before the scheduled cut-off of service, "door hangers" are posted at the address to be disconnected. This is done for only those customers who have never been previously disconnected. For accounts with multiple late payments, the service is not provided; the only notification is given on the penalty notice. Disconnections can occur on or after the fifteenth of the third month after a meter is read. Thus, service is usually disconnected forty-five days or later after the original due date and seventy-five days after the original billing date. If service is disconnected, there is anon-refundable $25.00 reconnection fee. In addition, a new deposit is charged for every instance in which service has to be reconnected. Thus, a single account may be required to pay several deposits, if, over the duration of service, remittance is repeatedly late. The deposit required for reconnection depends on the size of the water line. The minimum amount, which most residential accounts pay, is $75.00. For businesses and residences with larger lines, the amount is greater. Reconnection only occurs after the past due balance plus the penalty fee, the reconnection fee, and the new deposit are paid. Should the account holder fail to make provisions for the outstanding debts to be paid, collection work begins. Several methods of recovering uncollected debt are available. They include: Warrants-in-Debt, liens against property, and the Virginia Set-off Debt Program. Outstanding debt is written off only after all means of collection have been exhausted. Attached are the current ordinances governing the Utility Billing procedures. Comparison of Utility Billing Policies: Attached is a matrix describing the charges and deposits required by the valley utilities. Practices vary across jurisdiction and across industry. Current System and Alternatives: The current system has served the County government and citizens of Roanoke County well in the past. The Finance Department believes the current procedures, which are the "tightest" credit policies of all the utilities surveyed, have contributed to the low bad debt write-off over the past several years. In May 1994, the County recognized bad debts of $3,344 for fiscal year 1989. This represented .06% of the total revenue of $5,985,833 for 1989. STAFF RECOMMENDATION• Some improvements to the current system are possible. The Finance Department would recommend changing the deposit collection methods. Firstly, the M:\finance\common\board\7-12-94a.wpd N-s initial charge when service is started would be anon-refundable connection fee and not a deposit. Secondly, the Department recommends having an escalating reconnect fee. Therefore, each disconnect would require a higher fee. The County could then discontinue collection of deposits or explore capping deposits collected. Staff requests direction from the Board and additional time to develop a fee structure that is both fair to the customer and protects the County's financial interest. Res ectfully submitted, Approved by, ~ .,~~~~ ~ ~~ C.../C ~lyi•e./~ Paul .Grace Elmer C. Hodge Assistant Director of Finance County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred O Kohinke _ _ _ To () Minnix _ _ _ Nickens M:\finance\common\board\7-12-94a.wpd N J a Z J J m W U Q W w J J Y O Z Q Z N Q d O U p c~ a ~ U O ~ c Z ~- Z Z ~ O O ~? '~ N~ O O y O O~ y O ~ O O +y-~ ~ - O 'n y ~NC ~ ~ d ac V~ °°~°-~~v ~ ~ NN ~a~~ ~ ~ v c woa c .0 m~ ~ OWN «~ ~ O cO,NON ~ O :~~ O~ N C ~-••0 3 cav .DO 3 ov~~o °,~ 3oas ~ ~ ~ ~ti~ V ~ N ~~~~'~o~ UN ~L-O cC y~mm°m~ UN ~L•p fC m° !C C ~~m L-p y O V c :G p C ~ O r.+ c y C ""' N C y L V ~ O r.+ c y c U y '~ N O y L y~ '~ O ? 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C N ~ 0 c d X d ~, y O 'C ~ N .G .0. -O O N ~ -Q O I C C~ O` y y d ~ O ~ ~ N O ~ N ~ O • y ~ ~ ~ ~ ~ O ~ O O N t `~ ' '' ,=p ~ ~ a ~ ~ 7 m O O~ ~ '~O O ~ ~ 0 0~ a' 0 0 0 0 0 0= O N ~ O O E ` O 'II Z lL ~L O~ u. c.cQ EtL C U.n E ° ~ ~ c6 Nw ~ ~ ~ ~ 3 ~ ' o o ` ~, a a a~ ~ ~ U ~ Y t .Z U ~ ~ (~ ~ o o a U Q Q ~_5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 13, 1987 ORDINANCE 101387-5 AMENDING CHAPTER 20.1, OF THE 1971 ROANOKE COUNTY CODE, "WATER," AND ORDINANCE N0. 84-108i, BY ADDING SUBSECTION (e) "DEPOSITS," ESTABLISHING A SCHEDULE OF DEPOSITS FOR INITIAL INSTITUTION, AND REINSTITUTION OF SEWER AND WATER SERVICE WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing concerning this amendment was held on September 22, 1987; a sec- and reading was held on October 13, 1987; and WHEREAS, nonpayment of sewer and water charges has been a significant burden on county utility revenues; and WHEREAS, the recording of liens on the property re- ceiving the uncompensated service does not provide a prompt reme- dy for the delinquent charges; and WHEREAS, the present deposit rates do not provide suffi- cient funds to offset the amount of delinquent accounts. IT IS HEREBY ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 20.1, "Water," of the 1971 Roanoke County Code (now Chapter 22 of the 1985 Roanoke County Code) is hereby amended as follows: CHAPTER 20.1 WATER ARTICLE II. WATER SYSTEMS DIVISION 2. COUNTY WATER SYSTEM (e) Deposits N~ (1) The following charges shall be imposed as security deposits when request for service is made: Sewer Only - $50.00 Residential Water, Water and Sewer - $25.00 Commercial Water, Water and Sewer - $100.00 (2) If any utility customer at any time failed to keep his account current, resulting in discontinuance of service, that customer shall pay an additional deposit according to the follow- ing schedule for reinstitution of service. This deposit shall be required in addition to that required by subsection (a) and the turn-on charge required by Section 20.1-31. Additional Connection Deposit Sewer Only $ 50.00 5/8" Connection 75.00 3/4" Connection 75.00 1" Connection 100.00 1 1/2" Connection 150.00 2" Connection 200.00 3" Connection 300.00 4" Connection 400.00 6" Connection 500.00 (3) The deposits required by subsections (a) and (b) will be refunded, without interest, within sixty (60) days of discontinuance of service provided that all charges have been paid in full. (4) The effective date of this amendment shall be January 1, 1988. N-s On motion of Supervisor Nickens, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS : None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 10/14/87 CC: File Paul Mahoney, County Attorney John Chambliss, Assistant County Administrator Diane Hyatt, Director of Finance Code File Thomas Blaylock, Commonwealth's Attorney Magistrate Sheriff's Department Roanoke Law Library, 315 Church Avenue, Roanoke 24011 Main Library Q-iy AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, March 13, 1984 /~ ~~/.. REPORT SUBJECT: Resolution Establishing Delinquent Collection Policy for Utility Accounts FROM: Department of Fiscal Management PURPOSE: To establish a formal policy concerning the collection of delinquent utility accounts prescribing specific actions to be followed by the Utility Billing Division of the Department of Fiscal Management. ISSUES: At the February 7.8, 1984 meeting of the Board of Supervisors a work session was held concerning the specific actions which were recommended to maintain current status for all utility accounts. The attached Resolution prepared by the County Attorney estab- lishes these delinquent collection procedures, which should become effective immediately. RECOMMENDATION: The Department of Fiscal Management urges your approval of this policy so that we may proceed in the collection of delinquent accounts in a more efficient manner. Respectfully submitted, ~~ ~ ~~~~ John M. Chambliss, Jr. Superintendent of Fiscal Management Concurs with report. Donald R. Flanders County Administrator CC: James E. Buchholtz Diane D. Hyatt John R. Hubbard C. Wayne Williams Adopted on motion of Supervisor Minter, and the following recorded vote: Jj-'/ AYES: Supervisors Brittle, McGraw, Minter, Nickens ' V NAYS: None ABSENT: Supervisor Burton A copy - testes ~!~.h~±~~P ~ Donald R. Flanders, Clerk Roanoke County Board of Supervisors 3/14/84 Department of Fiscal Management Utility Department - Collections File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1984 J RESOLUTION N0. 84-45d ESTABLISHING A POLICY AND PROCEDURE FOR THE COLLECTION OF DELINQUENT UTILITY ACCOUNTS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That all utility accounts established in Roanoke County shall be due and payable no later than thirty days following the date of billing of each such account; and 2. That any such utility account not paid in full on or before thirty days after the date of billing shall incur a penalty of ten percent of the amount of the bill then remaining due and unpaid, but in any event, such penalty shall not be less than the sum of $5.00; and 3. That any such utility account remaining due and unpaid forty-five days following the date of billing of such account shall thereafter be subject to any and all legal procedures available to the County for the collection of such account or accounts, all as made and provided by law, subject, however, to the utility customer appealing such account to the utility billing supervisor for the purpose of making any adjustments in said account as may be needful or necessary to make the amount of such account proper and/or in cases of extreme hardship, to make equitable payment arrangements and 4. That any such account or accounts delinquent for a period in excess of sixty days following the billing date shall be subject to immediate discontinuation of service and, all and singular, such other legal process as may be available to the County to collect such account or accounts, all as made and provided by law; and 5. That the policy and procedures hereinabove set forth shall be in full force and effect upon the passage of this resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, February 28, 1984 REPORT /~ ~lY/s SUBJECT: Collection Policy for Delinquent Utility Accounts FROM: Department of Fiscal Management PURPOSE: The County currently has no formal policy concerning the collection of delinquent utility accounts. The ordinance adopted by the Board on December 13, 1983 establishing the water and sewer rates to become effective January 1, 1984, provides for the bill to be due and payable within 30 days, yet provides no penalty for non-payment. ISSUES: CllRRENT POLICY Water meters are read throughout the month and are billed as of the last day of the month. The bills are mailed on the 15th of the following month. Commercial accounts are billed monthly and residential customers are billed quarterly with one third receiving their bill each month. The following policy is suggested for the pursuit of these delinquent accounts to ensure equity in the treatment of all customers and to provide an incentive for prompt payment. BILLS DELINQUENT AT THE END OF 30 DAYS After 30 days, a lOX penalty shall be added to the unpaid balance of the account. BILLS DELINQUENT AT THE END OF 45 DAYS After 45 days, a final notice shall be sent to the customer advising that unless the account is paid in full within 10 days, legal process will be initiated. This legal process could include a lien against the real estate, the securing of a judgement, or any other legal remedy available to the Co~inty. The notice would also advise the right to appeal to the Utility Billing Supervisor and other steps to resolve any differences which may exist. The Utility Billing Supervisor shall also be authorized to establish payment arrangements in hardship cases. This individual shall act on behalf of the Superintendent of Fiscal Management in such cases and the appeal shall be to the Superintendent. BILLS DELINQUENT AT THE END OF 60 DAYS After 60 days, the service shall be discontinued until satisfactory settlement of the account has been achieved. After a~i additional 10 days, the Utility Billing Supervisor shall institute the necessary legal action to settle the account RECOMMENDATION: The Department of Fiscal Management strongly suggests the adoption of this policy. We will continue Co assist the Department of Public Facilities in signing the customers for the appropriate accounts and maintaining up-to-date account lists of paid customers. Respectfully submitted, ~~ ~ ~j John M. Chambliss, Jr. Superintendent of Fiscal, Management Concurs with report. Q -,,/ Donald R~ Flanders County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 12, 1994 RESOLUTION 71294-3 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session President Peggy R. Wiley Greeneville County President-Elect William H.H. Blevins Smyth County First Vice President Harper R. Wagner Bath County Second Vice President Katherine K. Hanley Fairfax County Secretary-Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President Harry G. Daniel Chesterfield County Region 1 Gregory L. Duncan Accomack County Region 2 Marion B. Williams Prince George County Region 3 Rudolph V. Jones Charles City County John A. Waldrop Jr. Henrico County Arthur S. Warren Chesterfield County Region 4 John J. Purcell Jr. Louisa County Region 5 Charles W. Curry Augusta County Region 6 John M. Nolan Orange County Region 7 Ferris M. Belman Sr. Stafford County Hubert S. Gilkey III Rappahannock County Region 8 William J. Becker Prince William County Thomas M. Davis III Fairfax County Robert B. Dix Jr. Fairfax County Michael R. Frey Fairfax County Gerald W. Hyland Fairfax County John D. Jenkins Princ William County Mary Margaret Whipple Arlington County Region 9 Wanda C. Wingo Botetourt County Region 10 J. Michael Davidson Campbell County Mason A. Vaughan Sr. Pulaski County Region 11 M. Jay Hubble Smyth County Region 12 James H. Gibson Lee County Past Presidents Kathleen K.Seefeldt Prince William County W.D. Gray Richmond County Jack D. Edwards James City County Executive Director James D. Campbell, CAE ® General Counsel C. Flippo Hicks VIRGINIA ASSOCIATION OF COUNTIES 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1901 June 17, 1994 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018-0798 Dear Elmer: ~~J~ ..r • (804)788-6652 • fax(804)788-0083 This letter is to confirm my plans to visit the Roanoke County Board of Supervisors during their meeting on July 12, 1994 at 3:00 p.m. From my perspective, the chief purpose for this visit will be to learn more about the most significant issues facing Roanoke County. It will also provide an opportunity for members of the Roanoke County Board to receive a briefing concerning ongoing VACo activities. Please do not hesitate to contact me if there is any kind of information that you and your Board might find particularly useful during my visit. I look forward to seeing you on July 12. ator MEMO - 6/21/94 To: Supervisors From: Lee B. Eddy Subject: Appointment to VWCC Board Pursuant to our discussion on 6/14/94, I called Stan Lanford to see if he was interested in being appointed to the Virginia Western Community College Board. He responded positively, so I will place his name in nomination at our meeting on 6/28/94. Vital information is: Stanard F. "Stan" Lanford 7942 Hollins Court Drive Roanoke, Virginia 24019 Tel: (H) 366-7818, (W) 992-2140 Stan is owner of a construction company that specializes in bridges. He serves on a number of boards of directors of local charities, and has been actively involved in donating to road and parking area construction at Explore Park. I think he will be a positive contributor to the VWCC board. copy: Elmer Hodge Mary Allen O~ ROANp~.~ ti p Z {,) J ', .aZ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 (2~n~xz~#~ .o# ~n~x~a~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 July 13, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Mr. Stanard F. "Stan" Lanford (703) 772-2005 7942 Hollins Court Drive Roanoke, VA 24019 Dear Stan: I am pleased to inform you that, at their meeting held on Tuesday, July 12, 1994, the Board of Supervisors voted to appoint you as a member of the Virginia Western Community College Board for a four-year term which began on June 30, 1994, and will expire June 30, 1998. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very ruly yours, 1~ Lee B. Eddy, Chairm Roanoke County Board of LBE/bjh Enclosures cc: Dr. Charles Downs, President Virginia Western Community College Supervisors ® R~.yaea Paper