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HomeMy WebLinkAbout9/13/1994 - RegularOF ROAN ~.~ z p a ~~~~~ ~~ ~~~~~t.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 13, 1994 ,~ ff ~.~.~ Welcome to the Roanoke County Board of Supervisors meeting. Regalar meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored 6y Roanoke County, please contact the Clerk to the Board at (703) 772-200. We request that you provide at least 48- hours notice so that proper arrangeme-rts may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Irnocation: The Reverend Willis Buchanan Chaplain, Fire & Rescue Department 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED EXECUTIVE SESSION ITEM 2.1-344 A (31 ACOUISII'ION OF REAL ESTATE ® Recyded Paper C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. NEW BUSINESS 1. Request from Friends of the Blue Ridge Parkway, Inc. for Funding. (Elmer C. Hodge, County Administrator) A-91394-1 HCN MOTION TO POSTPONE UNTIL 1995/96 BUDGET PROCESS- DEFEATED AYES-HCN NAYS-B TL~~GK,FM,LBE BI{T MOTION TO APPROVE $1000 FROM BOARD CONTINGENCY FUND AYES-BZ;T,EGK,FM,LBE NAYS-HCN 2. Alternatives for Funding of School Capital Improvements. (Elmer C. Hodge, County Administrator) A-91394-2 HCN MOTION TO APPROVE ALT #1 -SPRING 1995 VPSA BOND ISSUE FOR $10.1M AYES-BI.~T3/GK,FM~-ICN NAYS-LBE 3. Request to Eliminate One Deputy Chief Position and Create Tvvo Paramedic/Firefighter Positions in the Fire and Rescue Department. (John Chambliss, Assistant County Administrator) A-91394-3 HCN MOTION TO APPROVE REQUEST URC E. REQUESTS FOR WORK SESSIONS 2 NONE F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Sections 22-82. "Rates and Fees" of Chapter 22 "Water" Article II. "Water Systems", Division 2. "County Water System" of the Roanoke County Code to Provide for Changes in the Utility Billing Fees, Charges, Deposits, and Procedures for Water and Sewer Service. (Paul Grice, Assistant Finance Director) FM MOTION TO POSTPONE FOR FURTHER STUDY BY STAFF AND RECEIPT OF BOARD SUGGESTIONS -WITHDRAWN B T MOTION TO APPROVE 1ST READING TO INCLUDE RECOMII~NDED CHANGES #3-7 2ND - 9/27/94 URC 2. Ordinance Amending and Reenacting Section 21-16, Returns of Article II. Taxes on Tangible Personal Property of Chapter 21, Taxation of the Roanoke County Code to Provide an Alternative Method of Filing Returns for Motor Vehicles. (Wayne Compton, Commissioner of the Revenue) FM MOTION TO APPROVE 1ST READING 2ND - 9/27/94 URC PMM AND WC TO RESOLVE LBE'S CONCERNS REGARDING WORDING OF ORD. 3 3. Ordinance Amending and Reenacting Ordinance 81490-6 Authorizing Adjustments to the Fee Structure for Services for Parks and Recreation Activities. (Pete Haislip, Director of Parks and Recreation) HCN MOTION TO APPROVE 1ST READING 2ND - 9/27/94 AYES-B I,EGK,FM,HCN NAYS-LBE 4. Ordinance Vacating Portions of Public Utility Easements located in Waterford, Section 5, as Recorded in Plat Book 16, Page 21, in the Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) B T MOTION TO APPROVE 1ST READING 2ND - 9/27/94 URC 5. Ordinance Authorizing Conveyance of an Easement to Appalachian Power Company for Electric Service Extending Across Darrell Shell Memorial Park. (Paul Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND - 9/27/94 URC H. SECOND READING OF ORDINANCES 1. Ordinance Authorizing the Donation of an Undivided Interest in a Portion of the Roanoke Regional Landfill to the United States of America for National Park Service Blue Ridge Parkway Spur to Virginia's Explore Park. 0-91394-4 EGK MOTION TO ADOPT ORD - WI1'IIDRAWN HCN MOTION TO ADOPT ORD WITH LBE'S SUGGESTED CHANG 4 TO ORD EXCEPT #7 WHICH SHOULD REMAIN AS ORIGINALLY PRESENTED. URC 2. Ordinance Authorizing Corneyance of an Easement to Appalachian Power Company for Electric Service Extending Across a Portion of a Well Lot in LaBellewe. (Paul Mahoney, County Attorney) 0-91394-5 B T MOTION TO ADOPT ORD URC 3. Ordinance Authorizing the Acquisition of a Permanent Drainage Easement from the Heirs of Bernard I. Payne for the Pinkard Court Road and Drainage Improvement Project. (Paul Mahoney, County Attorney) 0-91394-6 FM MOTION TO ADOPT ORD URC 4. Ordinance Authorizing the Acquisition of a Permanent Access and Environmental Clean-up Easement from Appalachian Power Company In Connection with the Dixie Caverns Landfill Site. (Paul Mahoney, County Attorney) 0-91394-7 B T MOTION TO ADOPT ORD URC 5. Ordinance Authorizing Donation of 0.518 Acre of Land to the Commonwealth of Virginia in Connection with Improvements to and Acceptance of Kenworth Road and Valleypointe Parkway into the VDOT Secondary System. (Paul Mahoney, County Attorney) 0-91394-8 F~ Ri..T MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals LBE NOMINATED RICHARD WILLIAMS TO SERVE ANOTHER FOUR YEAR TERM EXPIRING OCTOBER 21.1998. 2. Community Corrections Resources Board 3. Grievance Panel HCN NOIVIINATED VINCENT REYNOLDS TO ANOTHER TWO-YEAR TERM EXPIRIl~TG 9/27/96 -CONFIRMED UNDER CONSENT AGENDA. LBE NOMINATED HENRY H. WISE TO ANOTHER THREE-YEAR TERM AS ALTERNATE EXPIRING OCTOBER 21.1997. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROiJTIlVE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII~L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R 91394-9 HCN MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of Grievance Panel Authority. Committee Appointments to the and the Industrial Development A-91394-9.a 6 2. Resolution Naming the Dam at Spring Hollow Reservoir the "Clifford D. Craig Memorial Dam". R-91394-9.6 3. Donation of Water Line Easements to the Board of Supervisors Across Portions of Lot 22, Block 12, Section 9, LaBellewe. A-91394-9.c 4. Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood -Section 6. A-91394-9.d 5. Acknowledgement of Acceptance of 0.18 Miles of Peregrine Crest Circle into the Secondary System by The Virginia Department of Transportation. A-91394-9.e 6. Request for Acceptance of $350,000 Economic Development Opportunity Fund Grant for Hanover Direct. A-91394-9.f 7. Request for Acceptance of 0.10 Miles of Ivy Green Court into the Virginia Department of Transportation Secondary System. R-91394-9.~ K. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnnr announced that County aauointees to Airport Commission will recommend a citizen to serve on the Commission rn the near fiatare. Supervisor Eddy. X11 Advised that VACo requested that a supervisor serve as le~islatrve liaison rather than staff. EGK suggested that this a ointment be assigned to the vice chairman each veer. Board consensus to assign vice chairman. Marv Allen to contact VACo. (21 Asked for headcount for meeting with Carlton Abbott on 9/15. ECH undated the Board on the meeting with Abbott last week. (31 Asked about the cat ordinance report. ECH advised that there will be a resort at the 9/27/94 meeting. (4) Advised that last year Board of Supervisors decided to discuss Board of Equalization salaries before next term of BOE. PMM responded he would brim back a report but Board consensus to leave salaries as they currently are. ESL Asked about citizen handbook. AMG advised staff is in process of getting RFP's for~rinting. (61 Thanked EGK for attendm~ meeting in Blacksburg on Institute of Government. L. CITIZENS' COD~IlVIENTS AND COMMUNICATIONS Cherie Shindell 3123 Honeywood Lane, Roanoke spoke on behalf of League of Women Voters in support of ridgeline protection in the Roanoke Valley. Was advised that this issue will be discussed in regional meetings of governing bodies. M. REPORTS FM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 5 - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of June 30, 1994, July 31, 1994, and August 31, 1994. 5. Report on Sick Leave Use -July 1994 N. RECESS FOR MEDIA QUESTIONS REPORTER FROM RT&WN ASKED IF THERE WOULD BE A RESPONSE TO ROY LOCI~INER'S REQUEST FOR CRIl1~ FIGURES IN ROANOKE COUNTY. WAS ADVISED THOSE FIGURES ARE AVAILABLE FROM THE POLICE DEPARTMENT AND COULD BE ADDED TO AGENDA UNDER "REPORTS". 5 MINU'T'E RECESS AT 5:05 P.M. O. WORK SESSIONS 1. Roanoke River Overlay District and Advisory Board (Terry Harrington, Director of Planning and Zoning) PRESENTED BY TERRY I~[ARRINGTON AND TON HARTLEY 1ST READING OF ORDINANCE TO BE HELD ON 9/27/94 2. Spring Hollow Water System (Gary Robertson, Utility Director) PRESENTED BY GARY ROBERTSON AND TOHN BRADSHAW AND TED PETOSKY FROM HSMM. 3. Alternatives for Relocation of Social Services Department and Health Department. (John Chambliss, Assistant County Administrator) WORK SESSION NOT HELD P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to consider the disposition of real property, an offer to purchase (a) the Ogden Center (b) a surplus well lot; 2.1-344 A (7) to discuss an agreement with respect to remediation of an environmental problem; 2.1-344 A (7) to discuss a legal matter with respect to consideration of the regional sewage treatment contract; Z.1-344 (A) (7) to discuss pending litigation, Roanoke City water claim., 2.1-344 (A) 3 To discuss acquisition of real estate. B ~T MOTION TO GO INTO EXECUTIVE SESSION AT 7:15 P.M. URC 9 Q. CERTIFICATION OF EXECUTIVE SESSION R-9139410 B T MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO URC R. ADJOtif ItNMENT TO 1:00 P.M. ON SEPTEMBER 15, 1994 AT THE ROANOKE COUN'T'Y ADMINISTRATION CENTER FOR A JOINT WORK SESSION WITH THE PI~-NNING COMMISSION AND CARLTON ABBOTT; AND ADJOURNMENT TO 12:00 NOON ON MONDAY, SEPTEMBER 19, 1994 AT THE SALEM CIVIC CENTER FOR THE PURPOSE OF A JOINT MEETING WITH THE SALEM CITY COUNCIL FM MOTION TO ADTOURN AT 9:45 P.M. IJW io ,. O~ JOAN ~F z ~ ~ p ~~ a= Cn~~xx~~ ~~ ~~x~~~.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 13, 1994 NF.1RT 6TH[ BII~ RQXf Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Willis Buchanan Chaplain, Fire & Rescue Department 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ® Recycled Paper D. NEW BUSINESS 1. Request from Friends of the Blue Ridge Parkway, Inc. for Funding. (Elmer C. Hodge, County Administrator) 2. Alternatives for Funding of School Capital Improvements. (Elmer C. Hodge, County Administrator) 3. Request to Eliminate One Deputy Chief Position and Create Two Paramedic/Firefighter Positions in the Fire and Rescue Department. (John Chambliss, Assistant County Administrator) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance Amending and Reenacting Sections 22-82. "Rates and Fees" of Chapter 22 "Water" Article II. "Water Systems", Division 2. "County Water System" of the Roanoke County Code to Provide for Changes in the Utility Billing Fees, Charges, Deposits, and Procedures for Water and Sewer Service. (Paul Grice, Assistant Finance Director) 2. Ordinance Amending and Reenacting Section 21-16, Returns of Article II. Taxes on Tangible Personal Property of Chapter 21, Taxation of the Roanoke County Code to Provide an Alternative Method of Filing Returns for Motor Vehicles. (Wayne Compton, Commissioner of the Revenue) 3. Ordinance Amending and Reenacting Ordinance 81490-6 Authorizing Adjustments to the Fee Structure for Services for Parks and Recreation Activities. (Pete Haislip, a Director of Parks and Recreation) 4. Ordinance Vacating Portions of Public Utility Easements located in Waterford, Section 5, as Recorded in Plat Book 16, Page 21, in the Hollins Magisterial District. (Arnold Cavey, Director of Engineering & Inspections) 5. Ordinance Authorizing Conveyance of an Easement to Appalachian Power Company for Electric Service Extending Across Darrell Shell Memorial Park. (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES 1. Ordinance Authorizing the Donation of an Undivided Interest in a Portion of the Roanoke Regional Landfill to the United States of America for National Park Service Blue Ridge Parkway Spur to Virginia's Explore Park. 2. Ordinance Authorizing Corneyance of an Easement to Appalachian Power Company for Electric Service Extending Across a Portion of a Well Lot in LaBellevue. (Paul Mahoney, County Attorney) 3. Ordinance Authorizing the Acquisition of a Permanent Drainage Easement from the Heirs of Bernard I. Payne for the Pinkard Court Road and Drainage Improvement Project. (Paul Mahoney, County Attorney) 4. Ordinance Authorizing the Acquisition of a Permanent Access and Environmental Clean-up Easement from Appalachian Paver Company In Connection with the Dixie Caverns Landfill Site. (Paul Mahoney, County Attorney) 5. Ordinance Authorizing Donation of 0.518 Acre of Land to the Commonwealth of Virginia in Connection with Improvements to and Acceptance of Kenworth Road and Valleypointe Parkway into the VDOT Secondary System. 3 (Paul Mahoney, County Attorney) I. J. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Community Corrections Resources Board 3. Grievance Panel CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointments to the Grievance Panel and the Industrial Development Authority. 2. Resolution Naming the Dam at Spring Hollow Reservoir the "Clifford D. Craig Memorial Dam". 3. Donation of Water Line Easements to the Board of Supervisors Across Portions of Lot 22, Block 12, Section 9, LaBellevue. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood -Section 6. 5. Acknowledgement of Acceptance of 0.18 Miles of Peregrine Crest Circle into the Secondary System by The Virginia Department of Transportation. 6. Request for Acceptance of $350,000 Economic 4 Development Opportunity Fund Grant for Hanover Direct. 7. Request for Acceptance of 0.10 Miles of Ivy Green Court into the Virginia Department of Transportation Secondary System. K. REPORTS AND INQUIItIES OF BOARD MEMBERS L. CITIZENS' COMII~NTS AND CO1~~IlVIUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Treasurer's Accountability per Irnestments and Portfolio Policy as of June 30, 1994, July 31, 1994, and August 31, 1994. 5. Report on Sick Leave Use -July 1994 N. RECESS FOR MEDIA QUESTIONS O. WORK SESSIONS 1. Roanoke River Overlay District and Advisory Board (Terry Harrington, Director of Planning and Zoning) 2. Spring Hollow Water System (Gary Robertson, Utility Director) 3. Alternatives for Relocation of Social Services Department and Health Department. (John Chambliss, Assistant County Administrator) 5 P. EXECiJ1'IVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to consider the disposition of real property, an offer to purchase (a) the Ogden Center (b) a surplus well lot; 2.1-344 A (7) to discuss an agreement with respect to remediation of an environmental problem; 2.1-344 A (7) to discuss a legal matter with respect to consideration of the regional sewage treatment contract; 2.1-344 (A) (7) to discuss pending litigation, Roanoke City water claim. Q. CERTIFICATION OF EXECUTIVE SESSION R, ADJOURNMENT TO 1:00 P.M. ON SEPTEMBER 15, 1994 AT THE ROANOKE COUNTY ADMINISTRATION CENTER FOR A JO~IT WORK SESSION WITH THE PI.~-NNING COMMISSION AND CARLTON ABBOTT; AND ADJOURNMENT TO 12:00 NOON ON MONDAY, SEPTEMBER 19, 1994 AT THE SALEM CIVIC CENTER FOR THE PURPOSE OF A JOINT MEETING WITH TI-~ SALEM CITY COUNCIL 6 A-91394-1 Action Number Item Number ~- AT A REGULAR MEETING OF THE ROANORE COUNTY BOARD OF SUPERVISORS HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 SUBJECT: Friends of the Blue Ridge Parkway - Request for Funding COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: I received a call from Vera Guise, Director of Friends of the Blue Ridge Parkway, asking the County to contribute $1, 000 to that organi- zation. The funds would be used as follows: [1] to offset some of the costs incurred by the Friends in helping us work through issues related to the critical viewsheds and [2] to assist the Friends in establishing off-the-Parkway visitor information outlets in major communities, including Roanoke. 5UNINIARY OF INFORMATION: Friends of the Blue Ridge Parkway is a 501 (c) 3 tax-exempt organization that receives all of its funding from private foundation grants, memberships, contributions, memorials, and honoraria. The only public money they have received thus far came from Buncombe County, North Carolina government, which contributed $1,000 this year. I have found the Friends to be very helpful in working with Parkway issues and especially so with the Coalition that was recently established. RECOMMENDATION: Because of benefits already received, I recommend making a contribution now rather than delaying it until next year's budget process. FISCAL IMPACT: A contribution of $1,000 could be taken from the Board Contingency Fund. Respectfully submitted, Elmer C. Hodge County Administrator ~-f MOTION #1 Approved ( ) Denied (x) Received ( ) Referred to wrnmTnN # 2 Approved A C T I O N Motion by: Harry C Nickens to postpone until 1995/96 Budget Process V O T E Yes No Eddy x Kohinke x Johnson x Minnix x Nickens x Motion by Bob L. Johnson to approve Eddy x $1,000 from Board Contingency Fund Johnson x Minnix x Nickens x Abs cc: File Diane D. Hyatt, Director, Finance A-91394-2 ACTION NO. ITEM NUMBER ~~~ AT A REGULAR ME HELD AT 'THE ROANOKE COUNTySADMIONISTRAT ONE COUNTY, VIRGINIA, CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Funding Alternatives for School Capital Improvements BACKGROUND: On August 23, 1994 the Roanoke County Board of Supervisors and the Roanoke County School Board held a joint meeting to discuss the Roanoke County School Capital Improvements Plan. At that time there were two proposals for a school bond issue: a $10.2 million general improvement issue and a $30 million issue that included funds for a new Cave Spring High School. After discussing the alternatives, both Boards adopted resolutions to apply for $3.2 million in the Fall Virginia Public School Authority 1994 bond sale. This application has been submitted to VPSA for approval. SUMMARY OF INFORMATION: Since that meeting, several Board members have requested staff to research the questions that were raised at the meeting and bring back updated alternatives for funding the remaining $8.6 million of immediate School needs and the proposed new Cave Spring High School for an additional cost of $19,900,000. Unlike the majority of our teenagers, the students in Southwest County do not experience the benefits of the senior and middle school concept, because the current Cave Spring High does not have enough room. Additionally, population is increasing in Southwest County, as new development is being approved, and the number of students should increase correspondingly. Anew high school will address these issues, allow us to streamline school operations, prepare us for the next century, and provide a better education for our students. We have, of course, been planning for this, and provided funding from the 1992 bond referendum for the purchase of land. At that time, it was anticipated that a new Cave Spring High would be needed by 2002. With the time required for the sale of bonds and a projected construction time of at least 3 years, we will be rapidly approaching that date ~a when the building is completed, if we begin the process within the next year. Part of the discussion at the previous meeting concerned the need for a tax increase to provide the necessary debt service for a bond sale. Upon reviewing the various options, staff believes that if the Board is willing to use the anticipated year-end county and school funds we >~ be able to corer the first year's debt service on the smaller bond issue without a tax increase. If the Board is committed to selling surplus property we may lessen the financial impact of the larger issue that includes the new high school. We should be able to sell this property for $1.0 to $2.0 million which can be used to supplement bond issue payments. We still believe that a tax increase will be necessary for the construction of a new high school. Depending on revenues, other needs, and the ability to reallocate school facilities, the additional debt service would require at least two cents, but probably not more than six cents, added on the current real estate tax rate of $1.13. ALTERNATIVES: The alternatives to be considered at this time are as follows: 1. Adopt a resolution to authorize application for the Spring 1995 VPSA bond sale in the amount of $10,100,000. Schedule A is attached, containing the specifics of this alternative. This will complete the remaining immediate needs in the School Capital Program which the Board favored, and includes $1.5 million for architectural and engineering work on a new Cave Spring High School. This will allow the schools to hire an architect and begin the process of community meetings and discussions in preparation for a later VPSA sale or bond referendum. If we follow this route, we should keep as much of the year-end reserves as possible and sell surplus property. 2. Adopt a resolution to authorize application for the Spring 1995 VPSA bond sale in the amount of $28,650,000. Schedule B is attached, containing the specifics of this alternative. This would include the borrowing for the $8.6 million of immediate School capital needs and the new Cave Spring High School. Since the money would be available from VPSA prior to the time that construction could begin, however, the County would be paying debt service on funds received before they were needed. This earlier assumption of debt might also precipitate a higher tax increase. 3. Adopt the necessary resolutions to approve a referendum to be placed on the ballot in November 1995 for approximately $28,650,000 to accommodate the remaining $8,600,000 of immediate School capital needs and the addition of a new Cave Spring High School. Schedule C, containing the specifics of this alternative, is attached. A November 1995 referendum on a $28.6 million issue, including the high school, mores the County closer to the next significant debt drop-off in 1997 and makes funding easier. 2 ~. a. Either way, the School Administration and School Board should prepare a plan for utilization of the facilities and identify at least one building that can be surplused and sold to help pay debt service. FISCAL IMPACT: As part of this report, the Board has asked staff to provide a preliminary review of the year-end surplus. As you may recall, the 1994-95 budget included the use of a projected 1993-94 surplus of $3.07 million. In addition, the Board appropriated $1.5 million to address the immediate Dixie Caverns expenditures, with the understanding that the remaining $2.25 million would be funded from any remaining 1993-94 surplus. We anticipated a remaining unallocated amount of $500,000. While the auditors are just beginning final audit procedures, at this time it appears that the year end surplus will be sufficient to corer the amount included in the 1994-95 fiscal year budget and the amount needed to complete the funding of the Dixie Caverns expenditures, with approximately $300,000 remaining unallocated. In addition, the Schools are anticipating a year end surplus of approximately $900,000. Of this amount $500,000 was intended to be used toward the purchase of ten school buses as shown in the Roanoke County School Capital Improvement Plan leaving an unallocated balance of $400,000. The combined County and School undesignated year end surplus of $700,000 could be set aside and applied toward the annual debt service for the above issues. In addition, the County has several properties that are currently being marketed for sale as well as other potential properties that could be marketed in the near future. The Board could designate the proceeds from the sale of these properties to reducing the capital needed for borrowing on these projects or to paying the debt service for several years. STAFF RECOMMENDATION: Staff recommends Alternative 1. This will provide a mechanism for funding some critical needs in the amount of $8.6 million, and will also provide $1.5 million for the School Board to begin its planning process for a new High School. The Board can then consider funding alternatives for the construction costs as quickly as the plans and operational issues can be completed. If the Board wishes to proceed with resolutions based upon any of the above alternatives, the School Board needs to adopt the resolution first, and it then would be brought to the Board of Supervisors for approval. 3 Respectfully submitted Elmer Hodge County Administrator L,Qm~ .ate} Diane Hyatt ~ Director of Finance A ACTION VOTE Approved (~ Motion by: Harry C. Nickens_ No Yes Abs Denied () motion to approve Kohinke - x - Received () Alternative # 1 (S Johnson prina x - x - Referred 19 9 5 VPSA Bond Issue Minnix - _, - To for $10 . 1 M) Nickens _, x - Eddy ~ _ - cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools 4 Q .r C N t U +'~'+ Q N C t3 oa L fA U ~' N C N O ~ U a a~ E ~c - c ~ o ~- ~ m U oo~~nooooo0000000000000 O O N f~ O O O O O O O O O O O O O O O O O O O CO M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ p ~ f) 0 D C p 0 0 0 O O O O O O O O O O O O O O +~ O N N N O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O M ~ ~ ~ ~ N M O~ Mtn M ~~ ~ 0 0~ O l! •) H N M N ~ ~ ~~ t M ~ C f9 ~ O ~ J O ~~ ~ ~ J ~D Q ~ ~ ~ ~ l0 LL C t9 ~ O ~ J O ~~ N W .+ J C ~ O O ~ O O J ~ O ~ ` N N J ~ ~ O 7 ~ O - O U j ~U~ m m Q~ U~ a °' > c .` O O Lf) X 0 0 0 0 0 ~ O O N I~ 0 0 0 0 0 O OOCOMO0000 Q~ p~fjop0000000 ~ ~ O N N N O N 0 0 0 D. __ M~~ ~~NMO) ~ N LL O O O O O O ~ M r' N r- O O O O O O O O O O O N O O O O O ° ° °O ° oo° o O o 00 000 ° o ° °° n o ~ ~ rS O O O O O O r W Q O C O O O O ~ C U :_~ O C O (n ~ > O 7 ~ U~ O W~ 0 O Efl cn u~ Q > O °i5 2 =p `~ ~ u ~ c 32 ~ a~i Q rn ~-`~ ~ EO ~ (0 0 0~ d` (n ~ C •7 00 N O v U NU ~ ~ E ~~ > >~m~ a~i a3iU > ~ ~~~ $-o p ~ `m op ~UU ~ ~ m>~ m.s.r ~ ~ a~i•co 0 0 ~ o ~(~Q~Qm~U' C~U~Uu.1iZC7F-~Z(gfn00 0 0 O O O to N O c N O ~ ~ O M r" O ~ ~ Q°) ~ N M ~' O N O ~ p ~ O O ~p O O ~ ~ O ~ O N O p C7 O O ~ ~ ~ T r N O N O OM O O V O ~ ~ ~ N N O O O 0 0 0 °o ~ ~ o co co o ~ ~ o T 0 N O c O r O ~ ~ ~O N V N M j, O N N U N N ~ ~ ~. p c ~ c c J Q N m E a~i Z x .~- Y N d U 2 U rn rn O O m C N L +~+ Q N C t0 °oa V ~ ~ C ~~ C O O ` U a ~ ~ c ~ o ~- ~ co U oo~~nooooo00000000000000 O O N f~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O CO M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~p p to 00 CO O O O O O O O O O O O O O O O O O O O +~ O N N N O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0~ O M ~ ~ ~ ~ N M O~ M~ M ~ ~ 0 0 0 0~ 0~ ~ ~ NMNr' ~'~O M~ r C f0 ~ J ~ f~ ~ LL J ~. 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NMN~ ~d~0~ Mr N r ~ U C N C 00 ti ~ J ~ U ~' ~ +a ~ Q t0 ,Q; LL J CO Q ~ ~ ~ _ ` C t0 ~ O ~ J ~ ~~ ~ LL J C ~ N ~ N ~ J ~ a °o c ~ ~ C ~ ~ '~ +~+ fn .~' ~ J C O p O ~ O 7 U a E ~ o- ~ ~ ~ ~ N U c ~ ~ o a ~U i rn O Z O O O O O O O O O O O O In M ~ N ~ O O O O O O O O O O N O O O O O N O O O 0 0 °O O 0 ° ° ° 0 O o o o o 0 00000 0 ° rn ° ° ° `r ° o a ~ o o v of ri r= 0 0~~ 0 0 0 0 0 ~ O O N I~ 0 0 0 0 0 ~ O O C O M O 0 0 0 0 QQ)p~f'j0p00OOOOO ~ ~ O N N N O N 0 0 0 a-M~-r ~~NMO ~ t0 LL O O O O O O r E C O ~ 7 O O +. O C O ~ E O O U E ~ ` O~ O +' N ~_ O O Q a ~n rn rn~ E O O (C ~ O Q. ~ (/~ ~ •7 ~ C C~ O v V °~E m~~•~~-'~ a~i~Ew~°cncn~,c_°acnv a..~ i C NU ~ ~•~ ~~ > >~m~ a3i a3i > c ~UULL o-a p N f0 O Q j O ~ N N E~ +: +% ~ O N N N O O U O p,,'(~Q~Qoo~C~C~U>ULLLLU~ V-~ZZZ(q(nC~ N O o ~ O ~M`` ~ O V ~ O 7+ N M O N O ~ O ~ O O ~p O O V ti L O N O O o ~' O ~M O O V O ~ ~ ~ N O N O o ~ O M ~ O ~ O ~, ~ N N 0 o rn o ~ o co 0 ~ ~ ~ N T N O N O c O r O ~ ~ O O O N ~ N M j, O N a~ U cLa ~ ~ ~ D C ~ ~ ~ C w0- C J Q "" '^ Y U 2 U O O O .~inuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ _ _ - _ ~_ AGENDA ITEM NO. ~ _ Z- -_ - - APPE ~E REQUEST a ~~ = ~_ = ~ ~~ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ ~ - _ Y ~y/ /^~ Tj~.}~. ~ ~~y) w SUBJECT: ~-- /` _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to c __ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. the Chairman d b i t t b . y ne er a e en Questions of clarification may ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK • fiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiniiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ A-91394-3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Request to Eliminate One Deputy Chief Position in the Fire and Rescue Department and to Create Two Paramedic/Firefighter Positions COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND' The recent resignation of Deputy Chief Mark Light within the Fire and Rescue Department provides a unique opportunity to study the organizational structure of the Department. Staff has determined methods of shifting certain work responsibilities among the administrative staff which would allow one Deputy Chief position to be eliminated. Chief Fuqua and Deputy Chief Logan would assume some of the supervisory responsibilities and other staff members would coordinate other administrative matters. This opportunity frees enough money within the Departmental budget to allow the creation of two Paramedic/Firefighter positions which would be used to enhance the level of service being provided to the community. These two positions significantly reduce the amount of overtime being paid to cover the shifts staffed by career personnel and with the paramedic skills, help in providing Advanced Life Support Services which were identified as a need during the budget process. Based on the budgeted monies available, staff requests that this change become effective October 1, 1994 as a permanent change to our staffing levels. FISCAL IMPACT' No additional appropriation is required for this change. ~- 3 ALTERNATIVES' 1. Eliminate one Deputy Chief Department and create two effective October 1, 1994. position in the Fire and Rescue Paramedic/Firefighter positions 2. Make no change at this time in the organizational structure of the Fire and Rescue Department. RECOMMENDATION' Staff recommends Alternative 1 which would improve the operating efficiency of the Department and provide more staffing at the field level. Respectfully submitted, Appro ed by~ ,~ m ~, ~ John M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----- -----------------------ACTION VOTE Approved (x) Motion by: Harry G NickPn~ No Yes Abs Denied ( ) to a~~rove req»P~~- Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File D. Keith Cook, Director, Human Resources Thomas C. Fuqua, Chief, Fire & Rescue John M. Chambliss, Jr., Assistant Administrator ACTION NO. ITEM NUMBER "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: First Reading of an Ordinance to Change the Utility Billings Rates and Procedures for Water and Sewer Service. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On July 12, 1994, the Board of Supervisors received a report on the current procedures of the Utility Billing office. At that meeting the Board instructed staff to review these procedures and recommend changes to those procedures based on the Board's comments and suggestions. On August 23, 1994, staff presented a draft ordinance which reflected staff's review and the Board's comments. SUMMARY OF INFORMATION: The following list reflects the changes to the ordinance and procedural changes staff recommends. 1 Initial Service Fee - A $25 fee would be charged when service is started at a new address. 2. Discontinue Initial Deposit - An initial $25 deposit when new service is started would no longer be charged. 3. Disconnection Fee for Non-Payment - a $20 fee to cover the cost of disconnecting a customer. 4. Reconnection Fee After Disconnect for Non-Payment - A $20 fee to cover cost for reconnecting a customer who has been disconnected for refusal to pay. 5. Limit Number of Deposits for Non-Payment -Only collect a deposit from residential customers for the first and second disconnection. This amount should protect the County against the potential loss of two billing cycles (i.e., six months of usage). Limit the number of deposits collected from commercial customers for disconnection to six. This is consistent with the period covered by residential deposits. 6. Change Amount of Deposits Collected from Residential Customers - A residential customer's deposit amount would be the amount of that individual's last quarterly bill. This would reflect a customers usage and be more equitable to all customers. 7. Refunding Deposits -The team recommends a) calculating what deposit would be required of individuals for first and second disconnections under the limited deposit amounts at current rates, and b) if the current amounts are higher, applying the difference to the customers bill during the next billing cycle. m: \finance\common\bo and\9-13-94. a G-I FISCAL IMPACT: Additional fee revenue $37,000 Additional cost of printing new forms ($2,500) Cost of Refunding excess deposits 3 500 Net $31,000 STAFF RECOMMENDATION: Staff recommends approving the first reading of the attached ordinance and approval of administrative procedures. The second reading and public hearing will be September 27, 1994 with an effective date of October 1, 1994. Re ectfully submitted, ,f ;a u.~- Paul . Grice Assistant Director of Finance Approved by, a-~ Elmer C . Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Eddy _ - - Johnson _ _ - Kohinke _ _ - Minnix _ _ - Nickens _ _ - m:\finance\common\board\9-13-94.a ~_i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AMENDING AND REENACTING SECTIONS 22-82, et se ., "RATES AND FEES", et se ., OF CHAPTER 22 "WATER", ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR CHANGES IN THE UTILITY BILLING FEES, CHARGES, DEPOSITS, AND PROCEDURES FOR WATER AND SEWER SERVICE IN THE COUNTY OF ROANOKE. WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has determined that certain changes in the utility billing fees, charges, deposits, and procedures for water and sewer service in the County of Roanoke are necessary in order to accurately reflect the cost of providing the services, particularly for service initiation and for disconnection and reconnection fees; to require security deposits from seriously delinquent customers in amounts that are equitable to all customers and adequately protect the County's interest; and to clarify and specify procedures for utility service billing and collection of unpaid bills; and, WHEREAS, the provisions of this ordinance are adopted pursuant to the authority found in §§ 32.1-167, et se ., and Chapter 9, Title 15.1 of the Code of Virginia (1950, as amended). WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County on September 13, 1994, and September 20, 1994; and, WHEREAS, the first reading of this ordinance was held on September 13, 1994, and the second reading and public hearing on this ordinance was held on September 27, 1994. ~' BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1. That Division 2. County Water System of Article II. Water Systems, Chapter 22 WATER, of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 22-82. Rates and fees. (No charge if meter fails accuracy test) ec. Reset meter if pulled due to non-payment . $25.00 €1'~. Special request to discontinue or turn-on service for other than non-payment $10.00 2 c ..,:r~=~~_ Deposits. C / ~~~~4P1WY"Y~ li.i 3r discontinuance of ~~ deposit service, that customer snarl pay ari 32$3~c.'~rrtcr-~e--~r~~~ta..a a i •• + f v^,r : .:::::::::::::.~onne.ct~.~s De: t3s:~:t ie,.;; ~..;:.;:<.;:~':.;:.;;:.;:.;:.;:.::.;:.;:.;:.;;:.;:.;;;<::::<::<:::>::::: <:::<:::« «;';: >`..0 >...~ <:::»::::><:<:::,;::::::.:::::.:>::::.:::: :::.......... >;`'> Cap ::::.:.;:~:.::.:;.::.::.;::.>:.s>:.::.;:;i::;:?;~:~i::i::;::i::ii;::::?:::i:::: ...:::::::::::::.:::::::::. ;r,.:::::ii:::i:::i::i:: :::i::i::i::i::is:i::::i::.;f:.1.::i;i~~~"/~1~:"''~ : i::.~4i::'a'i::1F: 1.€~. ~;>< >< `~ o ~.. .1 ;;:>::::>::: ~:Q:~7::~:: ~: ::::::. ..I21'1~1.t'X13.;::.;;;;:.;:.;:.;:.;;:::>:<: >:<:>::>::»:: >::»:: »:<:::~:~#:Q::~:::a:D s:::r<:::>::>:<:>::>:z<:::»:z:»:::>::>::>:::<:::>::>:z:»;: ;:»::»:: <::<: >:<:<:>:::~:D:O>:>:~:~# ~- i `t~`?`:.L'~lT1±D~~ i~E-e~, w 1 t,.iivu ~ 1111.61 a..u v , sixty (6d) days of final discontinuance ..of.~servi 4 4 The de osits required by..., subsections ....(.a.)...(.1.) _..and .(c.).. (2 ). will be r~`'`t'~ ~~t~...~~x~~c~i~~ ~ ~3.~a~ ~~.~i.~ng in t~~ G~ (Code 1971, § 20.1-27; Ord. No. 84-108, § 1, 6-26-84; Ord. No. 62486-147, §§ 1, 2, 6-24-86; Ord. No. 81286-169, § 1, 8-12-86; Ord. No. 121686-259, § 1, 12-16-86; Ord. No. 101387-5, 10-13-87; Ord. No. 62591-7, § 1, 6-25-91; Ord. No. 52593-9, § 1, 5-25-93) Cross reference(s)--Schedule of charges for wastewater disposal, § 18-168; adjust to utility charges for filling of swimming pool, § 18-168(d). Sec. 22x83. Inspection and reading of meters; bills; refunds. The director shall cause inspected and read at least once (Code 1971, § 20.1-28) Sec. 22-84. Calculation of charges--Generally. to be All water passing through a meter shall be charged for, whether or not used; provided, where leaks occur in water pipes or metered services, and the owner, agent or tenant shall have promptly made all necessary repairs, the director may rebate the amount in excess of double the amount of the average monthly bill for the premises. Such average monthly bills shall be determined by averaging monthly bills for the preceding six (6) months. (Code 1971, § 20.1-29) Sec. 22-85. game--When meter fails. In the event a water meter fails to register properly for any cause, and the consumer has received the usual or necessary supply of water during the time of such failure of the meter to register, the consumer shall be billed for such amount as is shown to be the average monthly amount of water consumed on his premises for the preceding six (6) months or a longer period, as determined by the director. (Code 1971, § 20.1-30) 5 Gi Sec. 22-86. Unpaid bills. .... / 7 A \ ~ ... gec. 22-87. When water may be turned off. The water shall be turned off when necessary for the protection of the water system or when a recognized cross connection is discovered and corrective action is not taken in accordance with the director's instructions. (Code 1971, § 20.1-32) 6 (Code 1971, § 20.1-31) ~i Sac. 22-88. Connectors responsibility when moving from premises. (Code 1971, § 20.1-33) 2. That the provisions of this Ordinance shall be effective on and from October 1, 1994. 7 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Amendment and reenactment of Sec. 21-16. Returns of Article II. TAXES ON TANGIBLE PERSONAL PROPERTY OF Chapter 21, TAXATION of the Roanoke County Code to provide an alternative method of filing returns for motor vehicles. COUNTY ADMINISTRATOR'S COMMENTS: G~~y BACKGROUND' The 1994 session of the General Assembly enacted a new section 58.1-3518.1 of the Code of Virginia to provide legal authority for the Commissioner of the Revenue to assess and tax motor vehicles based upon tax returns for the previous year. Under current state law and county ordinance every motor vehicle owner is required to file a return with the Commissioner's Office regardless of whether there has been any change in the vehicle's status or significant change in its value. SUMMARY OF INFORMATION: The proposed amendment to Sec. 21-16 of the county code will permit the Commissioner to assess personal property tax on motor vehicles based upon a previously filed personal property tax return. Therefore, the vehicle's owner will ordinarily not be required to file such a tax return by January 30t:i of each year, and the Commissioner's Office will be saved the expense of mailing out approximately 60,000 returns and processing them upon their return. A motor vehicle owner will be required to file a return within thirty (30) days in the following situations: 1. Each time a motor vehicle is acquired which will have a Roanoke County situs and for which no personal property tax return has been filed; G-~ 2. A change in the name or address of the person or persons owning a motor vehicle taxable by Roanoke County; 3. A change in the situs of a personal motor vehicle; 4. Any other change affecting the assessment or levy of the personal property tax on a motor vehicle for which a tax return has been filed previously. FISCAL IMPACT• The Commissioner's Office will save approximately $22,000 in direct costs related to printing and mailing the estimated 60,000 two-part filing forms sent to county vehicle owners. That office will save approximately 300 hours of personnel time involved in mailing and processing the returned filing forms. County citizens will save an aggregate of approximately $15,000 in postage costs in returning these forms to the Commissioner's Office. Roanoke County currently collects, on average, $65,000 per year in late filing penalties from personal property taxpayers. While the county may experience a direct revenue loss of between $40,000 to $45,000, the indirect savings in terms of improved productivity and customer service in the Commissioner's Office should off-set this loss. STAFF RECOMMENDATION: Staff recommends the adoption of this amendment. Respectfully submitted, ~. Wayne mpton Commissi er of th evenue ----------------------------------------------------- ACTION VOTE Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~'` ~• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AMENDING AND REENACTING SEC. 21-16. RETURNS OF ARTICLE II. TAXES ON TANGIBLE PERSONAL PROPERTY OF CHAPTER 21, TAXATION OF THE ROANORE COUNTY CODE TO PROVIDE AN ALTERNATIVE METHOD OF FILING RETURNS FOR MOTOR VEHICLES. WHEREAS, Sec. 21-16. Returns. of the Roanoke County Code requires that a personal property return form be filed with the Commissioner of the Revenue before February 1 of each year for every motor vehicle, trailer or boat having a situs within the county on January 1 of each year; and WHEREAS, the 1994 session of the General Assembly of Virginia has enacted a new § 58.1-3518.1 of the Code of Virginia to permit the governing body of any locality to adopt by ordinance an alternative method for the assessment and taxation of most motor vehicles based upon a previous personal property tax return filed by the owner or owners of such vehicle; and WHEREAS, the adoption of such an alternative method of filing returns for motor vehicles will both provide greater service to the citizens of the County of Roanoke by eliminating thousands of unnecessary personal property tax returns as well as free the employees of the Office of the Commissioner of the Revenue to focus on more essential and productive matters. WHEREAS, the first reading of this ordinance took place on September 13, 1994; the second reading took place on September 27, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 21-16. Returns. of Article II. Taxes on Tangible Personal Property of Chapter 21, TAXATION, is hereby amended and reenacted as follows: Sec. 21-16. Returns. (a) Returns for tangible personal property, (except tangible personal property on motor vehicles, trailers and boats) tangible personal property employed in a trade or business and machinery and tools taxes shall be filed with the commissioner of the revenue on or before February 1 of the year for which the tax is to be assessed. Any person who shall fail to file such a return on or before February 1 of the year for which the tax is to be assessed shall, in addition to the tax to be paid, be assessed a penalty of 2 G- V ~ . Any person who shall fail to file such return on or before the date due of the year for which the tax is assessed shall, in addition to the tax to be paid, be assessed a penalty of ten (10) percent of the tax due. 2. This ordinance shall be effective from and after October 1, 1994. 3 ACTION NO. ~'."~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• AGENDA ITEM: Ordinance Amending and Reenacting Ordinance 81490-6 Authorizing Fees for Parks & Recreation Activities COUNTY ADMINISTRATOR' S COMMENTS : aa''7~'""""°" ~"z~~ ~ t BACKGROUND: In July of 1993, the Board of Supervisors and the Parks and Recreation Advisory Commission had a work session to address staff concerns with the existing Fee Ordinance. The ordinance, adopted in July of 1990 and outlined below, essentially established a separate fee policy for each of the eight different recreation program sections: Existing Fee Ordinance Section Administrative Regis. Fee Indirect Cost Recovery Direct Cost Recovery COMMUNITY ED 5.00/PERSON 25$ 100$ LEISURE ARTS 5.00/PERSON 25$ 100$ OUTDOOR ED $0 $0 100$ SENIOR CITIZENS $0 $0 100$ SPECIAL EVENTS $0 40~ 100$ THERAPEUTICS $0 $0 20~ ADULT ATHLETICS $0 $0 100 YOUTH ATHLETICS $0 $o $0 This policy generated an inconsistent and inequitable pricing structure whereby program prices were driven by what section offered the program, as opposed to the original philosophical approach of a demographic or age based fee policy. Staff concerns increased as they began planning for the closure of the Leisure Arts and Ogden Centers and the consolidation of programs to the (~'• 3 Brambleton Center. The consolidation of programs to one site provided the recreation division with the opportunity to integrate and expand programs for all ages while significantly reducing costs. Implementing an intergenerational program with an open enrollment policy, requires an equitable and consistent pricing structure. The existing ordinance does not allow that flexibility. At the July, 1993 worksession, staff presented a new policy that recommended: •eliminating the specific calculation for indirect cost •using a $10 per participant ($50 per adult team) registration fee in recognition of the indirect costs incurred by the County •implementing a $5 per person membership fee (card) for teens and senior citizens and eliminating their need to pay the registration fee •increasing the share of the direct cost paid by the participants in the therapeutics program from 20$ to 100$. The Board of Supervisors acknowledged the staff concerns with the ordinance and directed staff to go back and review the policy with the new Director and the Advisory Commission and bring back a new recommendation. SUMMARY OF INFORMATION: The new Director of Parks and Recreation reviewed the fee ordinance, and working closely with staff and the Parks and Recreation Advisory Commission, presented a new fee policy to the Board of Supervisors at a work session on April 12, 1994. The new recommendations include eliminating the existing ordinance that requires a separate fee policy for each section. In its place staff recommended instituting a revenue target for the combined programs of the Recreation division. New and existing program fees would be established based on the current fee schedule, actual direct and indirect cost, and yearly fee analysis and survey of comparable programs in the surrounding market. This market based approach has many advantages including the built-in flexibility to control pricing (on a yearly basis) in relation to actual cost, and the opportunity to recover additional indirect costs. In addition, it allows for the development of integrated and intergenerational programs, and most importantly it presents a fair, reasonable and simple pricing structure to the general public. The recommendation also stipulates that Roanoke County will charge no user fees for County sanctioned youth athletic league activities and that the Senior Citizen and Therapeutic programs will continue to be subsidized. The Parks and Recreation Department also requested that any revenue generated over 100 of the direct cost be returned to the department. These fee class revenues would be used to fund improvements to existing programs and facilities, small capital improvements, and equipment. A list of potential projects for ~-3 these funds is attached. The projects listed address serious, ongoing needs of the department. Many involve safety, the protection of park lands or playing fields, or provide much needed improvements to existing programs and facilities. Most have been included in the department CIP for years but the resources have not been available to address them. Allowing the department the flexibility to retain revenue is an innovative way to address many small capital needs, with minimal or no impact on the general fund budget. The department requests that this portion of the policy be made retroactive to FY 92-93. This will enable the department to access existing fee class revenue so improvements can begin immediately. FISCAL IMPACT: Under this policy, staff is authorized to transfer the excess fee class fund balances from this account to an account under the Parks and Recreation Department's control. The funds will be used by the department for Capital Improvements not directly related to the fee operation. This account currently has a balance of $62,182 from FY 92-93 and $65,745 from FY 93-94. The funds remaining in the Fee Class account will be used for expenses directly related to the operation of fee class programs. STAFF & PARKS & RECREATION ADVISORY COMMISSION RECOMMENDATION: The Parks and Recreation Advisory Commission and County staff recommend adoption of the ordinance following Second Reading on September 27, 1994. Respectfully submitted, Pete Haislip, Director Parks & Recreation ------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Appro ed by, ~~~~~ Elmer C. Hodge County Administrator --------------------------- VOTE No Yes Abs Eddy Johnson _ Rohinke Minnix Nickens G-3 PROJECT LIST Admin: Upgrade and network computers Automate program registration/reservation system Recreation: Expand Recreation brochure from 8 to 12 pages Replace one wheelchair van Replace one 15 passenger van Scholarships ADA accommodations Replace the in classroom and weight room at Craig Center Camp Roanoke: Land acquisition Engineering assessment Roads, electric, sewage, plumbing Upgrade cabins Repair or replace pool HVAC Parking lot Kitchen upgrades Brambleton: Re-do interior lights & add basketball goals Athletics: Burton Park paving, lighting, restrooms Small shelter at Walrond tennis courts Parks: Playground renovations & additions: Brookside, M.A. Banks, Mt. Pleasant, Walrond, Vinyard. Gravel/grade all parking lots New picnic shelters: Garst Mill, Sadler, Vinyard Repair old picnic shelters Trees/landscaping at all parks Replace soccer goals at numerous sites Replace picnic tables at numerous sites Erect traffic control barriers to protect fields and open areas -all sites Infield soils for ballfields Fence repairs at numerous sites Concrete/stonedust bleacher pads Water lines to ballfield sites Dugouts at various sites Repair restrooms: clearbrook, garst mill, stonebridge Turf renovations at numerous fields ADA Improvements m gym Security system Replace carpet Seal, paint, and light parking lot Paint exterior and interior Improve landscaping Teen Center: Equipment/games Climbing wall Green Hill Park (Special Events Site): Sound system and stage Restrooms Lighting Water hook-ups Security fencing G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AMENDING AND REENACTING ORDINANCE 81490-6 AUTHORIZING CERTAIN INCREASES IN FEES FOR SERVICES FOR PARKS AND RECREATION ACTIVI- TIES WHEREAS, on August 14, 1990, the Board of Supervisors adopted Ordinance 81490-6 imposing certain fees for parks and recreation activities; and WHEREAS, in July 13, 1993, the Parks and Recreation Advisory Commission and the Board of Supervisors met in a work session to discuss inequities and inconsistencies in this ordinance and to discuss recommendations to improve the fee structure, including the recovery of a greater portion of indirect costs, particularly in the area of adult athletics; and WHEREAS, on April 12, 1994, both the Commission and the Board concurred in certain staff recommendations to establish a new fee policy and directed staff to prepare the appropriate ordinance amendment; and WHEREAS, the first reading on this ordinance was held on September 13, 1994, and the second reading and public hearing on this ordinance was held on September 27, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Director of the Roanoke County Department of Parks and Recreation is hereby authorized to establish fees for parks and recreation services, programs, and activities, subject to 1 G-3 the approval of the County Administrator, and subject to the following standards: a) Definitions: Indirect costs include the general fund appropriation for each of the cost centers associated with the i1xc~ recreation .::: area ~`egart~n~ based on the previous fiscal year budget ~ ; r _ __ ___ Direct costs relate to the specific costs of instruc- b) Standards• The standards, which were approved by the Parks and Recreation Advisory Commission, are as follows: ~,} The Parks anal' Recce+rata.c~n:;~+~pa~aent°<;~h~~.l r~C~~`e~?' 2 G~~ 1=~- ~v~&c}crv-r'~cr 2S-z-t`tcTCrQC~-~}~ ~ } ` ,., a, .. ~ . ~ ~ ~ ~ ~2-~a~se~Fe~ ~a -~-z-cg " } e e ~i~e~c ~ r~ n 69~ - . ~~~-9'~--~~` ~i~l-R~rrcv~cv v ac~izcsz r~ v '~ c ~~ the imposition of the fees and charges authorized herein shall be 'f ~ nn n ~.,E"J~~~~'-~' is ~~~Y::W': general\p&r.fee 4 ACTION # ~~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13 1994 AGENDA ITEM: Approval to Vacate the Following portions of Public Utility Easements: 150 square feet, located on Lot 1 (Tax Map #26.16-12-1) 329 square feet, located on Lots 19 and 20 (Tax Map #26.16-12-20, 21) 149 square feet, located on Lot 21 (Tax Map #26.16-12-22) all are located in Waterford, Section 5, Subdivision as recorded in Plat Book 16, Page 21 and situated in the Hollins Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• The Petitioner, Strauss Construction Company, the owner of Lots 1, 19, 20 and 21 is requesting the Board of Supervisors to vacate portions of public utility easements, as described above, and as shown on the attached maps, by Ordinance, in order to construct the proposed townhomes in the same conformity as those already constructed. BACKGROUND• The backyards of these lots are at a steep grade and to minimize possible drainage problems the townhomes were shifted forward onto the lots. Once shifted, the townhomes on lots 21 and 1 were constructed in the public utility easement. In order to maintain the same setbacks for the townhomes and conformity, Strauss Construction Company is requesting vacating that portion of public utility easements on lots 19 and 20 so that all townhomes look the same in appearance. G-y County staff and all public utility companies have evaluated the easements and have determined that they have no objections to these areas being vacated. SUMMARY OF INFORMATION: Roanoke County staff is requesting that the above described public utility easements be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, by the adoption of the attached Ordinance. Roanoke County staff and the public utility companies have no objections to this vacation. First reading of the proposed Ordinance is scheduled to be held on September 13, 1994; a public hearing and second reading are scheduled for September 27, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate portions of the public utility easements located on lots 1, 19, 20, and 21 of Waterford, Section 5, Subdivision and instruct the County Attorney to prepare the necessary Ordinance. S MITTED BY: APPROVED BY: ~~~~ ~~ ~- Arnold Covey, Direc or Elmer C. Hodge of Engineering & In pections County Administrator --------------------------ACTION VOTE A roved ( ) Motion by: No Yes Abs PP Denied ( ) Eddy Received ( ) Johnson Referred Kohinke Minnix To Nickens pc: Paul Mahoney, County Attorney 2 h ~o• O~. ~c~QO ~~ O~ ~~ QV. o\P~~y~O~,`O' EX. 5' PRIVATE-~- W.L. & S.S.E. ~c~~ Q ~ P.B. 16, PG. 21 CHORD = N 41°21'OO~W 43.64' W ARC = 43.67' ! 3 v ~ W~ 4a ~o M y PORTION OF EX/3T1NQ - 20' P.U. TO BE VACATED EX. 20' P.U.E. P.B. 16, PG. 21~ LEGENo P.U.E. PUBLIC UTILITY EASEMENT RAW RIGHT OF WAY W.L i~ S.S.E. WATERLINE ik SANITARY SEWER EASEMENT p,g, PLAT BOOK PORTION OF E)gST1NG 20' P.U.E. TO BE VACATED LINE DIRECTION DISTANCE 1-2 N 35'02'51" W 30.02' CH. 2-3 N 57'31'14 E 5.00' 3-4 S 35'02 51 E 29.57' CH. 4-1 S 52'23'05' W 5.00' TOTAL AREA = 149 SQUARE FEET EX. 15' UTILITY ~ LOT 20 EASEMENT I ~ 54.06' S 47'00'00" W ~J - 20.01' ~ z SECTION No. 5 I ~ ~ ~ WATERFORD" w TAX #26.16-12-22 ~ P.B. 16, PG. 21 0~ LOT 21 f ~ EX. 1 STORY ~+ rn c4~ cv r. „ BRICK & FRAME w LOT 22 `~ TOWNHOUSE ~,{ ~ ~4, ,.::{~ CARPORT I I EX. 5' PRIVATE I 3 2 ~ WL do S.S.E. I _ P.B. 16, PG. 21 '- ~ I y ~ ~ _'n °o ~ ~~T M rn v ''~ ~\ I ~ i - z `' N 46'30'18' E C-1 20.46' EX. PUBLIC W.L do S.S.E. BLACK WALNUT COURT P.e. 1s, Pc. 2t 30' PRIVATE R/W NOTES: 1. THIS PLAT IS BASED ON A CURRENT FlELD SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFlT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THIS PROPERTY NOT SHOWN HEREON. 3. THIS PLAT IS FOR THE SOLE PURPOSE OF VACATING A PORTION OF THE EXISTING 20' PUBUC UTILITY EASEMENT AND DOES NOT CONSTITUTE AN ACIUAL BOUNDARY SURVEY. CURVE TABLE CURVE RADIUS 151 03' LENGTH 39 86' TANGENT 20.05' CHORD 39.75' BEARING N 54'03'58' E DELTA 15'0719" C-1 C-2 . 5.00 . 7.92' 5.07' 7.12' S 73'00'00' E 90'44 45' ' C-3 315.00 96.71 48.74' 96.33' S 36'25'20 E 17'35 24 ' C-4 335.00' 30.03' 15.02' 30.02' N 35'02'51 W 05'08 09 " ' C-5 330.00' 29.58' 14.80' 29.57 S 35'02'51' E 09 05'08 PLAT SHOWING PORTION OF EXISTING 20' PUBLIC UTILITY EASE'~fiEivTT TO BE VACATED gyT g g4'Ll~ SECTIONSNo.A5, #WATERFORD'?r(P.BINIG6L PG,221) r e. LEE ~ PROPERTY OF HENDERSON, JR. ~ STRAUSS CONSTRUCTION CORP. ~.GI~.~.fl'.~d,-Qz No. 1480 SCALE: 1" = 20' DATE: 17 AUGUST 1994 ~'~'1'D suRV~°4 LUM5DEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 5 9~'or ~~~t ~~ s 0 ~s°ti ,oc o . s ?~ TRACT "A" CHORD = N 55'31'57" W 22.11' ARC = 22.12' s P ADD PARKING i EX. 20' P.U.E. P.B. 16, PG. 21 TAX X26.19-1-14 PROPERTY OF BILLY COOUDGE SLOANE & PEGGY MELTON SLOANE D.B. 788, PG. 325 .~ ~ti~1,h ~~ d~ TAX X26.16-12-20 4 LOT 19 0 f IN N O~ 0 g ~ I I ti, ~hN' 1g I I LOT 24 EX. 1~5' UnUTY EASEMENT ~' ~ I N ~ I~ I I I LOT 23 I I TAX /26.16-12-21 I -~ LOT 20 I I I o I LOT 22 0 I~~ I 12 _ -PoRTION OF lX/BTNQ vulecic ururr EAa~avr TO e! VACATED LOT 21 3 4 I ~ _ C-4 EX. 5' PRIVATE 5 w.L. ~ s.s.E. 6 C-5 P.B. 16, PG. 21 BECTON No. 5 "WATERFORD' P.B. 16. PG. 21 A w C-3 c-s. ,. c [~ 5.56' J -~ -~ C-2 26.51- C-1 ~ S 49'39'42' E ~9 32.07' SCOTCH P/NE LANE EX. W.L k S.S.E. 30' PRIVATE R/W WIDTH VARIES P.B. 16, PG. 21 NOTES: 1. THIS PLAT IS BASED ON A CURRENT FlELD SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFlT OF A CURRENT nTLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THIS PROPERTY NOT SHOWN HEREON. 3. THIS PLAT IS FOR THE SOLE PURPOSE OF VACATING A PORTION OF THE EXISTING 20' PUBUC UTILITY EASEMENT AND DOES NOT CONSnTUTE AN ACTUAL BOUNDARY SURVEY. LEGEND P.U.E PUBUC UnUTY EASEMENT R/W RIGHT OF WAY W.L k S.S.E WATERLINE do SANITARY SEWER EASEMENT p,g, PLAT BOOK G EXISTING GAS LINE S.S.E. SANITARY SEWER EASEMENT WRVS TABLE CURVE RADIUS LENGTH TANGENT CHORD BEARING ELTA C-1 315.00 24.43 12.22 24.43 S 47'26 22 E 04'26 40 C-2 356.98 49.58 24.83 49.54 S 53'38 26 E 07'57 28 C-3 376.98 27.57 13.79 27.56 N 51'45 25 W 04'11 25 C-4 335.00 6.37 3.1 B 6.37 N 49'07 01 W 01'05 22 C-5 330.00 6.27 3.14 6.27 S 49'07 O7 E 01'05 22 ' C-6 371.98 27.20 13.61 27.20 S 51'45 25 E 25 04'11 PLAT SHOWING PORTION OF EXISTING 20' ~AS,TH OF PUBLIC UTILITY EASEMENT y ~'~' r~ s-~s ~- ~ TO BE VACATED B. LEE ~ ACROSS TAX #26.16-12-20 & 21 HENDERSON, J y g ~ d" BEING LOTS 19 & 20, SECTION No. 5 " " ' ~"' (P.B. 16, PG. 21) WATERFORD No. 1480 PROPERTY OF lavD ~~~04 STRAUSS CONSTRUCTION CORP. SCALE: 1" = 30' DATE: 17 AUGUST 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 4 MFRi~~gN 'W ~'° S Ae qs R ~~nON p~ ~ ^'°' S 2~ PRRTION OF EX/3T1U@ - PLDL/C tlTL1Tir EABE/ENT TO aE VACATED ~N ~~ ;~> ~~ Og !~ O~ ~~ W~ ~~ Va y i ~ ~ EX. 20' S.S.E. P.B. 10, PG. 68 4 PORTION OF EXISTING 20' P.U.E. Tn BE VACATED LINE DIRECTION DISTANCE 1-2 S 64'40'00" -W 30.00' 2-3 N 25'20 00 W 5.00 3-4 N 64'40 00 E 30.00' 4-1 S 25'20 00 E 5.00 TOTAL AREA = 150 S.F. LEGEND P.U.E. PUBLIC UTILITY EASEMENT R/yy RIGHT OF WAY W.L do S.S.E. WATERLINE dt SANITARY SEWER EASEMENT p,g, PLAT BOOK -G- EXISTING GAS LINE S.S.E. SANITARY SEWER EASEMENT 23.22' SCOTCH P/HE LANE 30' PRIVATE R/W C-1 A= 2'40'12" R= 285.00 T= 6.64 L= 13.28 BRG. S 26'40'06" E CHD. 13.28 C-2 A= 90'00'00" ._,~ R= 25.00 T= 25.00 L= 39.27 BRG. S 19'40'00" W CHD. 35.36 PUBLIC W.L do S.S.E. P.B. 16, PG. 21 NOTES: 1. THIS PLAT IS BASED ON A CURRENT FlELD SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFlT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THIS PROPERTY NOT SHOWN HEREON. 3. THIS PLAT IS FOR THE SOLE PURPOSE OF VACATING A PORTION OF THE EXISTING 20' PUBLIC UTILITY EASEMENT AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. PLAT SHOWING PORTION OF EXISTING 20' PUBLIC UTILITY EASEMENT TO BE VACATED yTH 0~+ ~B 18.94' ~f`AG~ ACROSS TAX #26.16-12-1, BEING LOT 1 e. LEE ~,Z, SECTION No. 5, "WATERFORD" (P.B. 16, PG. 21) HENDERSON, JR. y PROPERTY OF ~ ~ 14~8~~• STRAUSS CONSTRUCTION CORP. SCALE: 1" = 20' DATE: 17 AUGUST 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ;. ,..... .:T ~. 3 COMM. 76-1145 G-`I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE VACATING THE FOLLOWING PORTIONS OF PUBLIC UTILITY EASEMENTS LOCATED ON CERTAIN LOTS IN SECTION 5 OF WATERFORD (PB 16, PAGE 21) WHEREAS, Strauss Construction Company has requested the Board of Supervisors of Roanoke County, Virginia to vacate the following portions of public utility easements located on certain lots in Section 5 of Waterford in the Hollins Magisterial District as shown in Plat Book 16, at page 21 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on September 13, 1994; and the second reading of this ordinance was held on September 27, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that portions of the following public utility easements located in Section 5, Waterford in the Hollins Magisterial District of record in Plat Book 16, at page 21, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby are, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended: (1) 150-square feet of a public utility ease- ment located on Lot 1 (Tax Map No. 26.16- 12-1) and shown on a plat prepared by G9 Lumsden Associates, P.C., dated 17 August 1994, and (2) 329-square feet of a public utility ease- ment located on Lots 19 and 20 (Tax Map Nos. 26.16-12-20 and 26.16-12-21) and shown on a plat prepared by Lumsden Asso- ciates, P. C., dated 17 August 1994, and (3) 149-square feet of a public utility ease- ment located on Lot 21 (Tax Map No. 26.16-12-22), and shown on a plat pre- pared by Lumsden Associates, P. C., dated 17 August 1994, and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Strauss Contruction Company shall record a certified copy of this ordinance, along with the attached three plats dated 17 August 1994, prepared by Lumsden and Associates, P. C., with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by it, its heirs, succesors, or assigns. G~ 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. vacationstrauss ACTION NO. ITEM NO. ~-5 AT A REGULAR MEETI LD AT THE ROANOKE COUNTY ADMINISTRAT ON CENTER COUNTY, VIRGINIA, HE MEETING DATE: September 13, 1994 AGENDA ITEM: ORDINANCI~AUTp WERINCOMPANY Y OR EI,ECTRICSESERVICE APPALACH EXTENDING ACROSS DARRELL SHELL MEMORIAL PARK OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: w1 EXECUTIVE SUMMARY' This is the first authorize donation of an (APCO) for extension of an of Darrell Shell Memorial SUMMARY OF INFORMATION: reading of the proposed ordinance to easement to Appalachian Power Company underground line along the property line Park (Tax Map No. 87.18-3-2.1). Appalachian Power Company has requested an underground easement, fifteen feet (15') in width, along the western, northern, and a portion of the eastern property lines of Darrell Shell Memorial Park as shown on the attached copy of APCO Drawing No. R-3048, dated May 6, 1994. The easement is required in order to provide more reliable service to customers in the immediate area, including those in Southwest Industrial Park. Roanoke County staff has checked the proposed es usee of the determined that it does not interfere c nditions ~uwhich_have been property, subject to the following incorporated into the proposed easement agreement: (a) Appalachian's facilities shall be placed a minimum of five feet (5') away from any County water line, facility, or related improvements. ~` .5 (b) Appalachian agrees to restore and repair any damage to the County' s property which may be caused by the construction, operation, or maintenance of said easnmewalkingl t ack bto its limited to restoration of the jogg g/ former condition, and replacement of stone and railroad ties with material equal to or exceeding what is currently in place. (c) Appalachian agrees to accommodossibleSedurfng any walking/jogging track, to the extent p phase of construction, reconstruction or maintenance of the easement. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES' (1) Adopt the proposed ordinance author5zfong donationnof Administrator to execute the necessary document the underground easement as shown on APCO Drawing No. R-3048, dated May 6, 1994, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vickie L. H fm n Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs „nnr i irv~ a i tU~rvil;AL DUF'NLIt5. iNG. 314368 PO ~0 p~~ V o°~ 's' ~~P /. ~J ~R~ ~~~ ~' .~. ~~ R/~ 6/3 ~rr~ h ~~ ~' ~5" .~::..> 1 :._...: ~~:.:.. :.; . .~ ~~::: ,.:_ .:;i~ ~~ p EXISTING .~' ~~ POLE '~ 349-1086 \W 0 DARRELL SHELL MEMORIAL PARK PENN FOREST ELEMENTARY ~~ z ~O `rc~ COUNTY OF ROANOKE , VA. CAVE MAP1348C3 ,34 AI T. D . 6 6 5000 ~~ Q ~W O~ V Q' v ~' DATE REVISION APPALACHIAN POWER COMPANY ROANOKE VIRGINIA ROANOKE DIVISION T. & D. DEPARMENT PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY pRwww ~~ G.O. P ow~c 5 - 6 - 94 AM ...J. B.A. III scw~c I''- 200' sMCC~ ~~ u ~~ sNCC*s OR~w~r~ Nom. R - 304-8 G_s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELDONT~E5DAY~SEPTEMBERY13DM1994TRATION CENTER ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN ~~HELL MEMORIAL PARR OWNED BYITHE BOARD OF ACROSS DARRE SUPERVISORS WHEREAS, Appalachian Power Company (APCO) has requested an easement for extension of underground lines across property owned by the Roanoke County Board of Supervisors, located along Virginia Route No. 1723 (Commonwealth Drive) and known as the Darrell Shell Memorial Park; and, WHEREAS, APCO requires the easement in order to provide more reliable service to the businesses and residences in the immediate area; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 13, 1994; and a second reading was held on September 27, 1994. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service. G-s 3. That donation of an easement, fifteen feet (15') in width, for an underground line(s) along the property lines of the property known as Darrell Shell Memorial Park, as shown on APCO Drawing No. R-3048, dated May 6, 1994, to Appalachian Power Company is hereby authorized, subject to the following conditions: (a) Appalachian's facilities shall be placed a minimum of five feet (5') away from any County water line, facility, or related improvements. (b) Appalachian agrees to restore and repair any damage to the County' s property which may be caused by the construction, operation, or maintenance of said easement, including but not limited to restoration of the jogging/walking track to its former condition, and replacement of stone and railroad ties with material equal to or exceeding what is currently in place. (c) Appalachian agrees to accommodate use of the walking/jogging track, to the extent possible, during any phase of construction, reconstruction or maintenance of the easement. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE 91394-4 AUTHORIZING THE CONVEYANCE OF ROANORE COUNTY'S INTEREST IN 89.964 ACRES OF THE REGIONAL LANDFILL PROPERTY FOR AN EASEMENT TO THE UNITED STATES OF AMERICA FOR ROAD PURPOSES, AND DEDICATION OF THE REMAINDER FOR PARR, RECREATIONAL AND OPEN SPACE PURPOSES WHEREAS, Roanoke County considers The Explore Park and related elements, i. e. Roanoke River Greenway, Parkway and Visitors Center, and the Spur Road of the Blue Ridge Parkway, to be one of its most important economic development priorities; and WHEREAS, pursuant to the Roanoke Valley Regional Landfill Agreement dated July 29, 1975, between the City of Roanoke, the County of Roanoke, and the Town of Vinton, once the real estate used for the landfill is no longer utilized for landfill purposes, it will be made available for use as a regional recreational facility or area. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, Roanoke County's interest in 89.964 acres of the regional landfill property has been declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on August 23, 1994; and a second reading was held on September 13, 1994, concerning the disposition of the County's interest in 89.964 acres, more or less, known as the Roanoke Valley Regional 1 Landfill which is more particularly shown on a plat made for the Virginia Department of Transportation by T. P. Parker and Son, Engineers-Surveyors-Planners, dated August 12, 1993, and which is incorporated herein by reference; and 3. That the County hereby conveys to the United States of America its interest in said real estate for a permanent and assignable easement for a spur road of the Blue Ridge Parkway and for other limited purposes; and 4. That the remainder of the County's interest in the Regional Landfill property is hereby dedicated for park, recreational and open space purposes; and 5. That the County Administrator is hereby authorized to negotiate and execute a Memorandum of Understanding with the United States of America, National Park Service establishing the terms and conditions for the dedication of the remainder of the real estate used for park, recreational, and open space purposes; and 6. The County agrees to bear its share of environmental responsibility and liability for the investigation and remediation of any contamination of this property arising from the migration of contamination from the adjoining real estate owned and used by the County, the City, and the Town for a regional landfill; and 7. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney; and 2 8. That this ordinance shall be effective from and after its adoption. On motion of Supervisor Nickens to adopt the ordinance with changes as suggested by Supervisor Eddy in paragraphs 1, 4 and 6, but without the suggested change in Paragraph 7, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Joyce Waugh, Economic Development Specialist Paul M. Mahoney, County Attorney Dr. Rupert Cutler, Explore Gardner Smith, Chairman, RVRA Pete Haislip, Director, Parks & Recreation 3 Item No. ~~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: September 13, 1994 AGENDA ITEM: Ordinance Authorizing the Donation of an undivided interest in a portion of the Roanoke Regional Landfill to the United States of America for National Park Service Blue Ridge Parkway Spur to Virginia's Explore Park COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: On March 26, 1991, at a regular meeting of the Roanoke County Board of Supervisors, the Board resolved that the it was willing to convey the County's interest in the Regional Landfill property to the National Park Service for the Parkway at the appropriate time (Resolution 32691-1). Construction of the Blue Ridge Parkway Spur is scheduled to begin this fall. The landfill in currently in it capping and closing stage and it is time to act on the donation of the unfilled portion of the landfill for this purpose. The Easement Deed calls for a donation of a permanent assignable easement for the Parkway Spur. (See attached Easement Deed and ordinance.) BACKGROUND: The Blue Ridge Parkway Spur has been in the planning stage for the past 8 years and is about to begin construction as a permanent part of the Blue Ridge Parkway. The Spur connection, when completed, will serve as the only public entrance into Virginia's Explore Park. Roanoke County has assisted in the planning of the Parkway Spur and made possible an alternate route to Explore (Rutrough Road improvement) when it was evident that the Spur would not be ready in time for the Park's opening on July 1, 1994. FISCAL IMPACT: None SUMMARY OF INFORMATION: 1. The Easement Deed calls for donating an easement of the ~-I unfilled portion of the landfill for the construction of the Parkway Spur, a permanent part of the Blue Ridge Parkway (map attached). 2. It further calls for the remainder of the landfill, the filled portion, to be dedicated for park, recreation and open space purposes. 3. The Easement Deed calls for a Memorandum of Understanding to be worked out between the landfill owners and the National Park Service on the dedication of the remaining portion of the landfill for park, recreational and open space purposes. 4. It notes that the landfill owners, Roanoke City, Roanoke County and the Town of Vinton are responsible for any hazardous substances that may be present on the land. ALTERNATIVES: STAFF RECOMMENDATION: Staff recommends adoption of the attached ordinance which accomplishes: 1. Executing the Easement Deed. 2. Dedicating the remaining filled portion of the landfill for park, recreational and open space purposes. 3. Authorizing the County Administrator to negotiate the Memorandum of Understanding regarding the remaining landfill for park recreational and open space purposes. Respectfully submitted: J Joy a Waugh Economic Development Specialist Approved: ~~ s~ Elmer C. Ho e County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens N-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AUTHORIZING THE CONVEYANCE OF ROANOKE COUNTY'S INTEREST IN THE REGIONAL LANDFILL PROPERTY (89.964 ACRES) FOR AN EASE- MENT TO THE UNITED STATES OF AMERICA FOR ROAD PURPOSES, AND DEDICATION OF THE REMAINDER FOR PARK, RECREATIONAL AND OPEN SPACE PURPOSES WHEREAS, Roanoke County considers The Explore Park and related elements, i. e. Roanoke River Greenway, Parkway and Visitors Center, and the Spur Road of the Blue Ridge Parkway, to be one of its most important economic development priorities; and WHEREAS, pursuant to the Roanoke Valley Regional Landfill Agreement dated July 29, 1975, between the City of Roanoke, the County of Roanoke, and the Town of Vinton, once the real estate used for the landfill is no longer utilized for landfill purposes, it will be made available for use as a regional recreational facility or area. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, Roanoke County's interest in the regional landfill property (86.964 acres) has been declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on August 23, 1994; and a second reading was held on September 13, 1994, concerning the disposition of the County's interest in 89.964 acres, more or less, known as the Roanoke Valley Regional 1 H• Landfill which is more particularly shown on a plat made for the Virginia Department of Transportation by T. P. Parker and Son, Engineers-Surveyors-Planners, dated August 12, 1993, and which is incorporated herein by reference; and 3. That the County hereby conveys to the United States of America its interest in said real estate for a permanent and assignable easement for a spur road of the Blue Ridge Parkway and for other limited purposes; and 4. That the remainder of its interest in said real estate is hereby dedicated for park, recreational and open space purposes; and 5. That the County Administrator is hereby authorized to negotiate and execute a Memorandum of Understanding with the United States of America, National Park Service establishing the terms and conditions for the dedication of the remainder of the real estate used for park, recreational, and open space purposes; and 6. The County, the City, and the Town agree to bear all environmental responsibility and liability for the investigation and remediation of any contamination of this property arising from the migration of contamination from the adjoining real estate owned and used by the County, the City, and the Town for a regional landfill; and 7. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney; and 2 HI 8. That this ordinance shall be effective from and after its adoption. agenda.realest.landfill ~`~ AT A REGULAR MEETING OF THE OBAONAORD~OC UNTYRADMINISTRATIONO CENTER TY, VIRGINIA, HELD AT THE R ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE 91394-5 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN A PORTION OF~A WELL LOT CINILABELLEVUE EXTENDING ACROSS OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of a well lot in LaBellevue Subdivision, designated on the Roanoke County Land Records as Tax Map No. 39.02-3-28; and, WHEREAS, in order to provide power service to a County residence on an adjoining lot, described as Lot 26, Block 12, Section 9, LaBellevue, Appalachian Power Company (APCO) requires an easement to extend an overhead line from the existing pole located on the County well lot; and, WHEREAS, the proposed easement does not conflict with the County's use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. an electric line easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on August 23, 1994; a second reading was held on September 13, 1994; and 3, That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an electric line easement, twenty feet (20') in width and approximately fifty-five feet (55') in length, as shown on APCO Drawing No. R-3062, dated August 2, 1994, across the County's LaBellevue well lot (Tax Map No. 39.02-3-28) unto Appalachian Power Company; and 5, That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES• Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TE5TE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections MAP SECTION 3780. 207A PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY EX/STING POLE 207-355 1` 55, -- 2d PROPOSED RIGHT G~ WAV L , PROPOSED POLE -'" .207-377 LOT 26 LA BELLEVUE SUED. SEGT 9 LO T C~ACyMgti z7 ;€ ' ~ COUNTY OF ROANOKE VIRGINIA TAX DISTRICT 665000 VINTON MAGISTERI,4L DISTRICT DTD ~Y09F/90N12~B9 EX/STING PALE 207.369 EX/STING FOLE 207-354 APPAU-CHIAN POWER COMPANY ROANOKE ,VIRGINIA ROANOKE DIVISION T.&D.DEPARlTAEM PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY e~-~ R G.O.P. nsa AUG. 2,1994 w*. •- J. BA.I I I s~ NOTTO SGALE sMar~_o~_l_a~s i ACTION NO. ITEM NO. ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE EXTENDING ACROSS A PORTION OF A WELL LOT IN LABELLEVUE OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for extension of an overhead line from the existing pole located on a County well lot in LaBellevue, Tax Map Number 39.02-3-28. SUMMARY OF INFORMATION: Appalachian Power Company is seeking an easement to extend an overhead line on the existing pole located on the LaBellevue well lot approximately 55 feet to provide service to a County residence on an adjacent lot (Lot 26, Block 12, Section 9, LaBellevue). APCO requires a right of way, twenty feet (20') in width, extending in a southwesterly direction from the well lot, as shown on APCO Drawing No. R-3062, dated August 2, 1994, a copy of which is attached hereto. The County staff in the Utility Department has checked the location of the proposed easement and determined that it does not interfere with the County's use of the property. '~ FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES' (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R- 3062, dated August 2, 1994, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vi ie L. of m Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs MAP SECTION 3780- 207A 3 PROPEF7TY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY EX/ST/NG POLE 207-355 ~.- 55' PROPOSED R/GHT A~ W4Y ! Z~ ~ ~_- PROPOSED POLE --'' ~ EX/ST/NG FOLE .207- 377 207.354 LOT I 26 COUNTY OF ROANOKE VIRGINIA TAX DISTRICT 665000 VINTON MAGISTERIAL DISTRICT OTD ~979FiWN12-09 LA BELLEVUE SUED. SECT 9 LO T COACyM~9/V 27 EX/STING Ft~LE 207.369 APPALACHIAN POWER COMPANY ROANOKE ,VIRGINIA ROANOKE DIVISION T.&D.pEPARTIvIEI~f PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY ou.M n G.O. P, a-a AUG. 2,1994 ~*.•t J.B.A,III ~NOTIUSCALE sNar_L_or_~aKrrs DRA11111NG NO. R-3062 }}- o~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE EXTENDING ACROSS A PORTION OF A WELL LOT IN LABELLEWE OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of a well lot in LaBellevue Subdivision, designated on the Roanoke County Land Records as Tax Map No. 39.02-3-28; and, WHEREAS, in order to provide power service to a County residence on an adjoining lot, described as Lot 26, Block 12, Section 9, LaBellevue, Appalachian Power Company (APCO) requires an easement to extend an overhead line from the existing pole located on the County well lot; and, WHEREAS, the proposed easement does not conflict with the County's use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. an electric line easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on August 23, 1994; a second reading was held on September 13, 1994; and 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the ~~ easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an electric line easement, twenty feet (20') in width and approximately fifty-five feet (55') in length, as shown on APCO Drawing No. R-3062, dated August 2, 1994, across the County's LaBellevue well lot (Tax Map No. 39.02-3-28) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 13, 1994 ORDINANCE 91394-6 AUTHORIZING THE ACQUISITION OF A PERMANENT DRAINAGE EASEMENT FROM THE HEIRS OF BERNARD I. PAYNE FOR THE PINRARD COURT ROAD AND DRAINAGE IMPROVEMENT PROJECT WHEREAS, in connection with the Pinkard Court Road and Drainage Improvement Project, it is necessary to acquire a permanent drainage easement upon, over, under and across property owned by the heirs of Bernard I. Payne, deceased, and designated on the Roanoke County Land Records as Tax Map No. 87.08-1-36 and No. 87.08-1-37; and, ,~ WHEREAS, the location of the easement, being fifteen feet (15') in width and consisting of a total area of 0.043 Ac., is shown and designated upon a plat dated October 20, 1992, made by the Roanoke County Engineering Department; and, WHEREAS, staff has negotiated the purchase of said easement from the heirs of Bernard I. Payne for the sum of $800.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 23, 1994; and the second reading was held on September 13, 1994. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from the heirs of Bernard I. Payne a permanent drainage easement, as shown on the plat dated October 20, 1992, made by the Roanoke County Engineering Department, for an amount not to exceed $800.00. 2. That the purchase price shall be paid from the available funds in the account for Repairs to Rural Addition Roads. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TE5TE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections METES AND BOUNDS DESCRIPTION`S SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 87 OS-1-37 & 36 TAX MAP N0. _~_____~_____ PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY BERNARD I. PAYNE PREPARED BY.• ROANOIfE COUNTY ENGINEERING DEPARTMENT DATE:_10-20-92 ACTION NO. ITEM NO. ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT DRAINAGE EASEMENT FROM THE HEIRS OF BERNARD I. PAYNE FOR THE PINKARD COURT ROAD AND DRAINAGE IMPROVEMENT PROJECT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize acquisition of a permanent drainage easement (0.043 Ac.) from the Heirs of Bernard I. Payne, deceased, for the Pinkard Court Road and Drainage Improvement Project. BACKGROUND' In approximately 1984, the Roanoke County Board of Supervisors added the Pinkard Court Project to the Rural Addition Priority List. In order for the Virginia Department of Transportation to approve Pinkard Avenue and Valley Avenue for acceptance into the state secondary system, it is necessary to make certain road and drainage improvements within the Pinkard Court Subdivision. SUMMARY OF INFORMATION: Bernard I. Payne, deceased, was the owner of Lots 19 and 20, Section 2, Pinkard Court, abutting Pinkard Avenue and Meadow View Road, and designated upon the Roanoke County Land Records as Tax Map No. 87.08-1-36 and No. 87.08-1-37, respectively. In connection with the drainage improvements for Pinkard Avenue, acquisition of a drainage easement from the heirs of Bernard I. Payne is required. The proposed drainage easement, being fifteen feet (15') in width and consisting of a total area of 0.043 Ac., is shown on a plat dated October 20, 1992, made by the Roanoke County Engineering Department, a copy of which is attached hereto. Based upon an appraisal of the proposed acquisition prepared by Earl G. Robertson, MAI, SRA, the estimated fair market value of the easement is $533.00. N~°~ Staff has negotiated with Robert A. Payne, as a representative of the Payne heirs, to acquire the easement. The Payne heirs have offered to sell for no less than $800.00. Staff has agreed to this amount, subject to approval by the Board of Supervisors. FISCAL IMPACTS' There is currently $2,500 in the account for Repairs to Rural Addition Roads and the purchase price for this easement would be paid from the available funds in this account. ALTERNATIVES' Alternative #1: Authorize acquisition of the proposed drainage easement from the Payne heirs for the Pinkard Court Road and Drainage Improvement Project for the sum of $800.00. Alternative #2: Delete Pinkard Court roads from the Rural Addition List, due to costs and concerns involved with the necessary acquisitions. Alternative #3: Decline to accept the Payne heirs' offer to sell for $800.00, and direct staff to initiate eminent domain proceedings. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance in accordance with Alternative #1. Respectfully submitted, V cki L. of a Assistant Coun y Attorney Action vole No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. TAX MAP N0. 87.08-1-37 & 36 SCALE:__~_=20' PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY BERNARD I. PAYNE PREPARED BY.- ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 10-20-92 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT DRAINAGE EASEMENT FROM THE HEIRS OF BERNARD I. PAYNE FOR THE PINKARD COURT ROAD AND DRAINAGE IMPROVEMENT PROJECT WHEREAS, in connection with the Pinkard Court Road and Drainage Improvement Project, it is necessary to acquire a permanent drainage easement upon, over, under and across property owned by the heirs of Bernard I. Payne, deceased, and designated on the Roanoke County Land Records as Tax Map No. 87.08-1-36 and No. 87.08-1-37; and, WHEREAS, the location of the easement, being fifteen feet (15') in width and consisting of a total area of 0.043 Ac., is shown and designated upon a plat dated October 20, 1992, made by the Roanoke County Engineering Department; and, WHEREAS, staff has negotiated the purchase of said easement from the heirs of Bernard I. Payne for the sum of $800.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 23, 1994; and the second reading was held on September 13, 1994. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from the heirs of Bernard I. Payne a permanent drainage easement, as shown on the plat dated October 20, 1992, made by the Roanoke County Engineering Department, for an amount not to exceed $800.00. ~-3 2. That the purchase price shall be paid from the available funds in the account for Repairs to Rural Addition Roads. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 13, 1994 ORDINANCE 91394-7 AUTHORIZING THE ACQUISITION OF A PERMANENT ACCESS AND ENVIRONMENTAL CLEAN-UP EASEMENT FROM APPALACHIAN POWER COMPANY IN CONNECTION WITH THE DIXIE CAVERNS LANDFILL SITE WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order By Consent For Removal Action," it is necessary to acquire a permanent access and environmental cleanup easement upon, over, under and across property owned by Appalachian Power Company, and designated on the Roanoke County Land Records as Tax Map No. 63.00-01-05; and, WHEREAS, the location of the easement is shown and designated on a plat entitled "Easement Plat for County of Roanoke" dated April 30, 1993, and revised May 12, 1993, prepared by T. P. Parker & Son, Engineers - Surveyors - Planners, of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 15, page 111; and, WHEREAS, staff has negotiated the purchase of said easement from Appalachian Power Company for the sum of $2,000.00, which represents an amount approximately one-third less than the estimated fair market value of the easement area; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 23, 1994; and the second reading was held on September 13, 1994. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Appalachian Power Company a permanent access and environmental clean-up easement, as shown on the plat recorded in the Roanoke County Clerk's Office in Plat Book 15, page 111, for an amount not to exceed $2,000.00. 2. That the purchase price shall be paid out of the funds available for the Dixie Caverns Landfill Cleanup Project. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections ACTION NO. ITEM NO. ~~ ~ AT A REGULAR M HELD AT THE ROAN KE OCOUNTY RADMINISTRATION CENTER COUNTY, VIRGI , MEETING DATE: September 13, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT ACCESS AND ENVIRONMENTAL CLEAN-UP EASEMENT FROM APPALACHIAN POWER COMPANY IN CONNECTION WITH THE DIXIE CAVERNS LANDFILL SITE COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize acquisition of a permanent easement for purposes of access and environmental clean-up in connection with the Dixie Caverns Landfill site, and several unnamed drainages flowing therefrom to the Roanoke River. BACKGROUND' In August of 1992, Roanoke County executed an "Administrative Order By Consent For Removal Action" with the United States Environmental Protection Agency (EPA) to perform a removal response action at the Dixie Caverns landfill site. This removal response action includnantsrk leademcadm um Band szancenwhichnmaynhavehbeen metal contam released from the site. SUMMARY OF INFORMATION: In order to comply with EPA regulations and standards, and perform the required removal response action, it is necessary to acquire a permanent access and environmental cleanup easement upon, over, under and across property owned by Appalachian Power Company (APCO). The easement to be acquired is more particularly described as follows: N4 A perpetual RIGHT and EASEMENT, to construct, install, operate, inspect, use, maintain, remove, monitor, repair or replace certain improvements, including monitoring wells, and a perpetual RIGHT and EASEMENT for access to and from several unnamed drainages flowing from the Grantee's Dixie Caverns Landfill site to the Roanoke River, for any purpose in connection with the environmental cleanup of Dixie Caverns Landfill, in accordance with all federal, state, and/or local mandates and requirements, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired as Parcel I by deed dated September 1, 1971, and recorded in the Clerk's Office of the Circuit Courts a f7 goanand County, Virginia, in Deed Book 926, p g designated on the Roanoke County Land Records as Tax Map No. 63.00-1-5. Said easements are more particularly described on that certain plat entitled "EASEMENT PLAT FOR COUNTY OF ROANOKE" dated April 30, 1993, and revised May 12, 1993, prepared by T.P. Parker & Son, Engineers - Surveyors - Planners, of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 15, page 111, said plat being by reference incorporated herein. The environmental cleanup and access easements herein granted are shown and designated upon said plat as follows: (a) "CENTERLINE OF NEW 80' ACCESS EASEMENT" as shown on Sheets 1, 2, 3, and 4 of the plat. (b) "CENTERLINE OF NEW 50' ACCESS EASEMENT" as shown on Sheets 1 and 4 of the plat. (c) "CENTERLINE OF NEW 20' ACCESS EASEMENT GENERALLY ALONG CENTERLINE OF EXISTING ROAD" as shown on Sheets 1, 2 and 3 of the plat and "RESERVED FOR STAGING AREA" as shown on Sheets 2 and 3 of the plat. A copy of the plat remains on file with the Clerk to the Board of Supervisors. The total easement area to be acquired from APCO is 8.225 acres. An appraisal has not been requested on the APCO property; however, an appraisal which was obtained on an adjoining tract of land provided an estimated fair market value of $395.31 per acre of easement area. As applied to the APCO easement, the total fair market value of the easement to be acquired is $3,251.45. Staff has reached an agreement with APCO, subject to approval by the Board of Supervisors, that the County would purchase the necessary easement for the sum of $2,000.00, with the balance of the value being donated to the County by APCO. H-4 FISCAL IMPACTS• The purchase price of $2,000.00 for the permanent easement would be paid from the available funds in the Dixie Caverns Account. ALTERNATIVES• Alternative #1: Adopt the proposed ordinance authorizing the acquisition of a permanent access and environmental clean-up easement from Appalachian Power Company, in connection with the Dixie Caverns Landfill Site, for the sum of $2,000.00. Alternative #2: Decline to adopt the proposed ordinance and direct staff to initiate eminent domain proceedings. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance in accordance with Alternative #l. Respectfully submitted, Vickie L. H f n Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred t~ Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs ~~~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 13, 1994 ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT ACCESS AND ENVIRONMENTAL CLEAN-UP EASEMENT FROM APPALACHIAN POWER COMPANY IN CONNECTION WITH THE DIXIE CAVERNS LANDFILL SITE WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order By Consent For Removal Action," it is necessary to acquire a permanent access and environmental cleanup easement upon, over, under and across property owned by Appalachian Power Company, and designated on the Roanoke County Land Records as Tax Map No. 63.00-01-05; and, WHEREAS, the location of the easement is shown and designated on a plat entitled "Easement Plat for County of Roanoke" dated April 30, 1993, and revised May 12, 1993, prepared by T. P. Parker & Son, Engineers - Surveyors - Planners, of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 15, page 111; and, WHEREAS, staff has negotiated the purchase of said easement from Appalachian Power Company for the sum of $2,000.00, which represents an amount approximately one-third less than the estimated fair market value of the easement area; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 23, 1994; and the second reading was held on September 13, 1994. N-4 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Appalachian Power Company a permanent access and environmental clean-up easement, as shown on the plat recorded in the Roanoke County Clerk's Office in Plat Book 15, page 111, for an amount not to exceed $2,000.00. 2. That the purchase price shall be paid out of the funds available for the Dixie Caverns Landfill Cleanup Project. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption. f ; [ _.. AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELDONTTIIESDAY,~SEPTEMBERY13DM1994T~TION CENTER ORDINANCE 913_94=8 AUTHORIZING DONATION OF 0.518 ACRE OF LAND TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH IMPROVEMENTE PARKWAY INTO THEA STATE SECONDARY ROAD SYSTEM VALLEYPOI WHEREAS, in connection the development of Valleypointe and the construction of the industrial access road, Valleypointe Parkway, it was necessary to relocate a portion of State Secondary Route 1590, known as Kenworth Road; and, WHEREAS, by deed dated July 26, 1991, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1353, page 449, the Board of Supervisors of Roanoke County acquired a parcel of land for said improvements, consisting of 0.518 acre and shown upon a plat dated 17 May 1991, prepared by Lumsden Associates, P.C., of record in the aforesaid Clerk's Office in Plat Book 13, page 175; and, WHEREAS, the project plans provided for conveyance of the subject parcel of land to the Commonwealth of Virginia in connection with the construction, acceptance and maintenance of the above-named roads into the state secondary system; and, WHEREAS, the improvements (now completed) and the proposed conveyance serve the interests of the public and involve public health and safety concerns. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of ~ t this ordinance was held on August 23, 1994; and a second reading was held on September 13, 1994; and, 2, That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Commonwealth of Virginia in connection with completed improvements to Kenworth Road and construction of Valleypointe Parkway in the County of Roanoke, Virginia; and, 3. That donation of 0.518 acre of land in fee simple to the Commonwealth of Virginia is hereby authorized, subject to the issuance of such permits by the Virginia Department of Transportation as may be required for existing drainage and utility facilities. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Timothy W. Gubala, Director, Economic Development ~+ H 2 a 0 U w :~ O Z 6 O OG UMO~Q °TY pi c - . ~ W V p _ M~~`"OOO+ H u e w w O ao o' ~ C • W F N y 4 ,.., + ~ a u t u -+ e n A w d v w y O N D 7 -. d d ~ F+N N G N U N v N O O 1 n v rn .i ~'] O P4 a A x W .~ 0 U N v N 0 m 0 I n v a, .i ' h O a a 0 u~ U p, -+ 6 N ql W Q v ro L Y ~ N C m A v; I O ~. • ' a O ro U N 1 `~ z m o o a, a, ~ o~ ~+ I ro c ~ N H n v ,-t O ~~ to d v A y u W Urn O G U O r+ ro O ro U a p u v W W m ro a H W ro a1 d O U H ~ 'N H W h d 61 d A p ,U H H x W O ] w o 0 0 a ~ A ] q p, u u u q A O :G U Y ~ C F G Q H W W r` O O O ~ U W H Y M M M W :- tom u u u a o ;.. m m m ;c w w u u u ,C H O O O Z Fi ~.i ° ~:, G: ro ro s A .-1 .i al :c z o o c ~ O O > U w w w w z o 0 0 y O N C G C x H o O O r H U M H .rl ~ L L y w c.: u u u U H ar v v .Z N N to N ~C is :+: O U U a y u d u -. +, ++ c o u ' a u 1+ F O F 0. Ol ro u xev-. o A~ ~ a d u O ,n St; ~ .}. v > v w N C + r•1 H W .-1 ,,,~ c ~n 1~ .-i .c a a B u 'E' U~ ~~ ~ o .- ro O O d ~ ,~ •-~ c u w +, "~ ro~ ~ O y ro m O . ti •p < a C W ~ y to N L to H vox l a W H W O iV1, ~! ~ > 41 u to M 00 b W O b ~ ~ 'r y\ v O ~ ~ ld~ ~ ~_ a ro .__, , • ;1 ~ i a a.a c . ado - ~ .r w >. o v _ ____ _ a o u m ..+ T8S-I ~7^oH °Z -______-_- - - - - - - - _ _ -- . o . . o: . , o r ' I• ` ACTION NO. ITEM NO. "~ AT A RE IURLAR I EE HELD AT THE ROANOKE COUNTY ADMINISTRAT ON KCENTER COUNTY, V ~ MEETING DATE: September 13, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING DONATION OF 0.518 ACRE OF LAND TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH IMPROVEMENTS TO AND ACCEPTANCE OF KENWORTH ROAD AND VALLEYPOINTE PARKWAY INTO THE STATE SECONDARY ROAD SYSTEM COUNTY ADMINISTRATOR'S COMMENTS: ,~~,~ EXECUTIVE SUMMARY' This is the second reading of the proposed ordinance to authorize donation of 0.518 acre of land to the Comoro rovalth and Virginia in connection with the construction, app acceptance of Valol the state secondarydroad syst m ted portion of Kenworth Road int BACKGROUND' Valleypointe Parkway was constructed as an industrial access road in connection with the Valleypointe Economic Development Project. In order to comply with state standards, it was also necessary to relocate a portion of Kenworth Road. A small triangular parcel of land, consisting of 0.518 acre, was acquired by the Board of Supervisors of Roanoke County for the relocated portion of Kenworth Road. The plans provided for donation of the remainder of this parcel to VDOT for maintenance purposes upon completion of the project. SUNII~IARY OF INFORMATION: Conveyance of the subject 0.518 parcel of land to the Commonwealth of Virginia is required in connection with acceptance of the relocated portion of Kenworth Road in accordance with p1The previously approved and accepted by VDOT and the County. parcel is completely surrounded by VDOT rights-of-way and cannot be developed. Ther oses of dra page ands utilpties; the c nveyance easements for pu p ~-5 would be subject to VDOT's issuance of permits for these facilities. Otherwise, the parcel constitutes surplus and can be transferred to VDOT for other public uses. FISCAL IMPACTS' None ALTERNATIVES' (1) Adopt the proposed Ordinance. (2) Decline to adopt the proposed Ordinance. STAFF RECOMMENDATION: Staff recommends Alternative #1. Respectfully submitted, Vic ie L. Huff Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELDONTTUESDAOY~S PTEMBERYI3I,M1994TRATION CENTER ORDINANCE AIITHORIZING DONATION OF 0.518 ACRE OF LAND TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH IMPROVEN $ PARRW~Y INTO THE STATE SECONDARY ROADS S EM VALLEY WHEREAS, in connection the development of Valleypointe and the construction of the industrial access road, Valleypointe Parkway, it was necessary to relocate a portion of State Secondary Route 1590, known as Kenworth Road; and, WHEREAS, by deed dated July 26, 1991, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1353, page 449, the Board of Supervisors of Roanoke County acquired a parcel of land for said improvements, consisting of 0.518 acre and shown upon a plat dated 17 May 1991, prepared by Lumsden Associates, P.C., of record in the aforesaid Clerk's Office in Plat Book 13, page 175; and, WHEREAS, the project plans provided for conveyance of the subject parcel of land to the Commonwealth of Virginia in connection with the construction, acceptance and maintenance of the above-named roads into the state secondary system; and, WHEREAS, the improvements (now completed) and the proposed conveyance serve the interests of the public and involve public health and safety concerns. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of }~ S this ordinance was held on August 23, 1994; and a second reading was held on September 13, 1994; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Commonwealth of Virginia in connection with completed improvements to Kenworth Road and construction of Valleypointe Parkway in the County of Roanoke, Virginia; and, 3. That donation of 0.518 acre of land in fee simple to the Commonwealth of Virginia is hereby authorized, subject to the issuance of such permits by the Virginia Department of Transportation as may be required for existing drainage and utility facilities. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. ACTION NUMBER ER ~'~ ITEM NUMB AT A REGULAR MEETING OF H ~OK~ COUNTY UADMINISTRATIONRCENTER COUNTY, VIRGINIA HELD AT THE MEETING DATE: September 13, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. 2. 3. SUBMITTED BY: ~"~~-~ Mary H. Allen Clerk to the Board C ve Spring Buildin Code Board of Ad'ustments and A eals Four-year term of Richard L. Williams, a 1994. Magisterial District will expire October 21, Members of this s Boa th oneulmembers a ant experienced occupational field building and one member a licensed professional engineer or architect. Mr. Williams is a consulting engineer. Communit Corrections Resources Board One-year term of Mrs. Chris P Mr ard, expire August 31, 1994. appointment as a regular Board member. Alternate, will Pickard accepted Two-year term of R. Vincent Reynolds will expire September 27, 1994. Supervisor Nickens has advised that Mr. Reynolds is willing to serve another term and has nominated him for another two year term. Confirmation of his appointment has been placed on the Consent Agenda. Three-year term of Henry H. Wise, alternate will expire October 21, 1994. Grievance Panel APPROVED BY: ~~ Elmer C. Hodge County Administrator ~~~ ------------- ---------------- VOTE -------------- ACTION No Yes Abs A roved ( ) Motion by: Eddy PP Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To ( ) Nickens AT A REGULAR MEETING OAT HTHE ROANORE SCOUNTY ADMINISTRATION COUNTY, VIRGINIA, HELD 1994 CENTER ON TUESDAY, TUESDAY, SEPTEMBER 13, RESOLUTION 9139 APPROVING AND CONCURRING IN CERTAINSORS AGENDA FOR THIS DATETDESIGNATED AS SUPERVI ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for September 13, 1994 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1, Confirmation of Committee Appointments to the Grievance Panel and the Industrial Development Authority. 2. Resolution Naming the Dam at Spring Hollow Reservoir the "Clifford D. Craig Memorial Dam". 3 . Donation of cross LPortions moftLoto 221, a Blockd 12f Supervisors A Section 9, LaBellevue. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood - Section 6. 5. Acknowledgement of Acceptance of 0.18 Miles of Peregrine Crest Circle into the Secondary System by The Virginia Department of Transportation. 6, Request for Acceptance of $350,000 Economic Development Opportunity Fund Grant for Hanover Direct. ~. Request for Acceptance of 0.10 Miles of Ivy Green Court into the Virg to Department of Transportation Secondary Sy 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: i~ [~.w~~-- of ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Timothy W• Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance A-91394-9.a ACTION N0. ITEM NUMBER ~" ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Confirmation of Committee Appointments to the Grievance Panel and Industrial Development Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the August 23, 1994 meeting. 1. Grievance Panel Supervisor Nickens advised at the August 23 meeting that he would contact Vincent Reynolds regarding his willingness to serve another term. Mr. Reynolds has agreed to serve another two-year term which will expire on September 2'1", 1996. /~ 2. Industrial Development Authority Supervisor Eddy nominated Ronald Martin to serve another four- year term which will expire September 26, 1998. Supervisor Johnson nominated J. Carson Quarles to serve another four-year term which will expire September 26, 1998. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, c-u.~ ~ ~ Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Ref erred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Grievance Panel File Industrial Development Authority File AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 RESOLUTION 91394-9.b NAMING THE DAM AT SPRING HOLLOW RESERVOIR THE ~~CLIFFORD D. CRAIG MEMORIAL DAM~~ WHEREAS, a search for a new water supply for the Roanoke Valley began over 20 years ago; and WHEREAS, in 1983, an area in west Roanoke County known as Spring Hollow was chosen as the ideal site; and WHEREAS, in 1986, the voters of the County of Roanoke, Virginia approved a bond referendum to finance the Spring Hollow Reservoir Project, and WHEREAS, Clifford D. Craig was the Utility Director during the critical stages of planning and construction of the Reservoir Project ; and WHEREAS, Mr. Craig oversaw the construction of the dam and pump station, and was the lead designer of the treatment plant which is expected to save Roanoke County several million dollars; and WHEREAS, on March 26, 1994 while at the Spring Hollow Reservoir, he became ill and suffered a fatal heart attack; and WHEREAS, the Roanoke County Board of Supervisors determined that a fitting tribute be developed to recognize Mr. Craig's outstanding contributions to the project and chose to name the dam at the Reservoir in Clifford Craig's memory; and WHEREAS, a Dedication Ceremony was held on August 26, 1994 at the Spring Hollow Reservoir naming the dam and unveiling a plaque commemorating the occasion. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby name the dam at the Spring Hollow Reservoir the "CLIFFORD D. CRAIG MEMORIAL DAM'S. FURTHER, the Board of Supervisors of Roanoke County, Virginia directs that copies of this resolution be forwarded to the members of the Clifford Craig family. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility ACTION NO. ~' ITEM NUMBER AT A REGULAR MEETIAT THE ROANOKER COUNTY ADMINISTRATIONRCENTER COUNTY, VIRGINIA HELD MEETING DATE: September 13, 1994 Resolution Naming the Dam at Spring Hollow AGENDA ITEM: Reservoir the "Clifford D. Craig Memorial Dam' COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At a Dedication Ceremony held on August 26, 1994, the dam at Spring Hollow Reservoir was named after former Utility Directo station Craig. Mr. Craig oversaw construction of the dam and pump and was the lead designer of the t la uee commemorating the occasion 26, 1994. At the ceremony, a p q was unveiled. The plaque will be hung on the dam. A proclamation naming the dam was rof f icial oait musty be adoptedd by the oBoardf of the new name to be Supervisors. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached resolution which officially names the dam at Spring Hollow Reservoir the "Clifford D. Craig Memorial Dam." Elmer C. Hodg County Administrator VOTE Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens S a, AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, ON LTIIESDAY E SEPTEMBER 13 ,T 1994INISTRATION CENTER RESORIIVOIR THEA~"CLIFFORD D~. CRAIG MEMORIAL DAM'w' RESE WHEREAS, a search for a new water supply for the Roanoke Valley began over 20 years ago; and WHEREAS, in 1983, an area in west Roanoke County known as Spring Hollow was chosen as the ideal site; and WHEREAS, in 1986, the voters of the County of Roanoke, Virginia approved a bond referendum to finance the Spring Hollow Reservoir Project, and WHEREAS, Clifford D. Craig was the Utility Director during the critical stages of planning and construction of the Reservoir Project; and WHEREAS, Mr. Craig oversaw the construction of the dam and pump station, and was the lead designer of the treatment plant which is expected to save Roanoke County several million dollars; and WHEREAS, on March 26, 1994 while at the Spring Hollow Reservoir, he became ill and suffered a fatal heart attack; and WHEREAS, the Roanoke County Board of Supervisors determined that a fitting tribute be developed to recognize Mr. Craig's outstanding contributions to the project and chose to name the dam at the Reservoir in Clifford Craig's memory; and WHEREAS, a Dedication Ceremony was held on August 26, 1994 at the Spring Hollow Reservoir naming the dam and unveiling a plaque commemorating the occasion. THEREFORE, BE IT RESOLVED that the Board of Supervisors of _• t ~~ Roanoke County, Virginia, does hereby name the dam at the Spring Hollow Reservoir the "CLIFFORD D. CRAIG MEMORIAL DAM"• FURTHER, the Board of Supervisors of Roanoke County, Virginia directs that copies of this resolution be forwarded to the members of the Clifford Craig family. A-91394-9.c ACTION NO. ITEM NO. ~"' AT A REGULAR MEETING OF TE ROANOKE COUNTY ADMINISTRATION OCENTER COUNTY, VIRGINIA, HELD AT TH MEETING DATE: September 13, 1994 AGENDA ITEM: Donation of water line easements to theory°ons of Supervisors of Roanoke CountLaBellevue Lot 22, Block 12, Section 9, ~ COMMENTS • ~~~ COUNTY ADMINISTR?,T~R S SUMMARY OF INFORMATION: This consent agenda item lvisorss fromdMichael JohnaCainland easements to the Board of Super Lisa D. Cain, husband and wife, across portions of Lot 22, Bloc 12, Section 9, LaBellevue, in the Hollins Magister and as shown on the County of Roanoke, (Tax Map Number 39.02-3-34), 1994, a Lumsden Associates, P.C., dated 12 July a plat prepared by copy of which is attached hereto. The location and dimensions of these properties have been reviewed and approved by the County's utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, Vickie L. Huf nAttorney Assistant Coun y ;. J Action Approved (X) Denied ( ) Received ( ) Referred to _- Motion by Harrv C. Nickens Vote No Yes Abs Eddy x Johnson x Kohinke x Nickens x Minnix x cc: File Director, Utility Gary Robertson, Arnold Covey, Director, Engineering & Inspections Vickie L. Huffman, Assistant County Administrator N52.46'42"tc --- !99.65' `- I I I ' \ o I Exrsr. roo' A r°. Go. TRAN5Mt55roN GiNE R Jw ~ I \ _-~ ~._ COT ?2 . 65,105 ~j,F. 4~` i NEW WATERLINE EASEMENT ~ h~'~'`~, I I CORNER BEARING DIST. A-B S 52°46'42" W 20.00' ' 0 ~ J d~ ~ `~ ~' I B-C N 37°13'18" W 10.00 C-D N 52°46'42" E 20.00' P~ ~~~ Q~' I D-A S 37°13' 18" E 10.00' \ ~~ ~,~ I TOTAL ACREAGE 200.00 S.F. t Q~ N I ~ ~ I 2 ` I F `u 3 r I w m I m 2 I ~ I m K. N I ~ ti 3~I CI N 6' I ~` I ti~ r I k u, I I NEW t5' WATER GrNi; e' ~R,vE~ • ' Exr9r a'xt2' ~ EASEMENT ~j - ,f/ OrA. EXisl 6 GONL, VAULT ~ 5 y"~ 6GNG. VAUtT~ r r N m w m 0 Ezr57. 30'M,O.G. T3 Q ~ - ~ n u (,3 _ _NEW WAiEFt CtNE _ ~ _ 2 _ _ ASEMENT E . r8•bo 20.00' ~ °J yN1AN Giacc~ (hG'R~W~ GOA G NOTE: THIS PLAT WAS PREPARED WIT HOUT THE BENEFIT OF A CURRENT T ITLE REPORT ANB THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN PLAT SHOWING PROPOSED HEREON. NEW WATER LINE EASEMENTS TO BE GRANTED BY MICHAEL JOHN CAIN TO THE COUNTY OF ROANOKE ~1,T8~jp P ~ y BEING ART OF LOT 22, BLOCK 12, SECTION 9, LA BELLEVUE (P.B. 9, PAGE 261) . O~ ;>:, HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ~` SCALE: 1" = 40' DATE:12 JULY 1994 F L ?, ~ ~ ~ ~ ~ ~~~~ 1A288 "~ ~~ LUMSDEN ASSOCIATES, P. C. .; 'r.t 4 ~Q ENGINEERS-SURVEYORS-PLANNERS . $U$ ROANOKE, VIRGINIA ..._..~........... CC EX1bT. r5' ' P. U. E, 94-26 Z A-91394-9.d ACTION # ITEM NUMBER ~~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood - Section 6 COUNTY ADMINISTRATOR' S COMMENTS : D~~'~~„l a~~'ra~r't SUMMARY OF INFORMATION: The Developers of Branderwood, Section 6, Boone, Boone & Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Branderwood, Section 6 dated September 6, 1992, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT- The value of the water and sanitary sewer construction is $12,900 and $ 20,800 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Branderwood, Section 6 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~, ~3 4 SUBMITTED BY: Gary Robe on, Utility Di ector APPROVED: C~~~ Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Denied ( ) Eddy Received ( ) Johnson Referred Kohinke _ to Minnix _ Nickens Yes Abs x X x x x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections y r i~ Wp;pa i~ od s s ~ "~ ri 6 ~ ~ Q 9 ~sss +sss ~ +ssJ sss- Court . r~O6 -, v- ~ v y ~: ' ~ o I -...,o .6sz til ~~ ~ ~~ .. s•, ~ A a' 82 ~6 ,Doss r, ~ 2C n 19 &o~ ~ e a ~~ ,. `~ q;/ s+ ~~ ~ag° eo derwood~. 92z~ is a a,'°~s ..085 + 84 0~~ ,`~ '~ 6 ~ ," /I ~ ~ ~ e, / ~ ~ =~ •j1~~ ~e Q m ~~ _ 17 a-~ Ord ye ~ `B ~. ~ ' 4~z3 o e•6~ ` ~~+~ t ati ~A9e is ~ IJB7 • ` M~. '~ 9 ~ 0 ~~~p ~ des ao 87 „ 4~z e° ~ as o 43 ~ T°rs ~ m• a ~s 5 o N ~ ee. r bp4 eo ~~ `' 8 ~37J ~ ~ II07 op •~, v , 6 i X12 +a +y , `~ 4~ ~~\Pp`0.~1 d6 ~ •~ ce'ZZ ~~ ~ a ~• 3s izi.ie 42 / ~e t n2 ~ s7~ r4 3 rU /I ~~ 7'~ ?' 9 o s 44 ~ :~ ~ ., 1 4156 -~ 2 0 ~t .yy ~y. IJB~ o • u~ 41 aJI .,,, _ ~ IJSO +, _ I ~ _~ ~Rf. 679 ~~ ~~ o° isa.w ~ o ~ ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER UTILITY BRANDERWOOD - SECTION 6 DEPARTMENT i `' ~'~ ~. !~ ~~ , ~ 1394 ~'v~ L ~ ~t ~ ~~ ~ `i.;T i =~i r•~~1 "l= ;=,'~,tifN ~~:- ~ - gGG t:h,)nr _ ..,.~.. i- ~ .,r n i _- cn~ Rn-~-~:. =~ na 2. ~ np~ inr rain. 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'r.c R-~rrr =r•^: {,i ; i i ncrrnrn any npr~cc? ^'„ r.na rc a= irc rnct Flm~r ('_ i=marina (`~^iint~.r 0a-tinictratnr nr ~rn.,nnkc ~^nl;nty Vir~iria -~ar-- - tF'la }`'~.irri n~rt_ Mcrci~,r ~nir.c ~r• tnc cYCr'lltinn of tnic inctr;_Imcnt t~-• ciy.ni=,r t'rc al^rontanro n= tnic rnn•.rav.an~^~ ^.Ilrcl.ant to Racn?uti,^n "Jn. arnnt.cri nor t.h~ Rnarri n= Ci~nar•,ricnrq n= Fnarnk.c ^n~in-.Jr_ Virnin~:., 1niTTTJF`S TS-iG r=(li I ('•ialT~il cinnat,~ircc anri c~alc; la~~a i nna r : ~~~ e.. 'Q.~ /V' K/t R ~; • ~ ~.. Rv• nT' ~~ to Wlt' Trc tr~rcnnin~ rind Waq a.l;:c~n.;lnrinar-i na=rrc m.? t.h~c~ illl•,v al;t,nr-~ri_ori nrfir'cr Titic tai, r• v - I ; n ? - - -- -- M •r f' n m m ~ c c i n n a v n i r p q- _ ~~~ Q d/~/1- ~/ _ ~~/19 9 S--- ------ Dana 9 nr ~ `( ~' q flnnrntrcli ac T,^, Tnrm• '-,rin'~v d-Tnrncv ['~7i_ini-v drmi ni cT ra=rer n= G-~~nr.i: c F(•.r F ImGr ~' I-;nnnc CT a'c n-• -- ~ _~.- .. ..___. Way ~'M~n,-iW 10~^, r'1 :,-± t1~~:'1`G Tl] TYIiC• fiat/ n= 1.H ny F incr !'_ 4r-ri..- r''nlln Gri ni ~ _ ., ~ - ~- - _ nr nn rct-,"f nT Inc f:r•arr, :I nc~-v' ~ - ~. _ _. _.. of Gnanr~.o 1''nl nr~! 1lir,~r~ri.a ~ _-. ninrarv Plrhl it ~1v r^nmmiccinn cvnircc• Rc\liccrf itl/ir./Q(1 Ganc. of Q A-91394-9.e ACTION NO. ITEM NUMBER AT A REGULAR MEE DI AT THE ROANOKE~D OUNTY ADMINISTRAT ONRCENTER COUNTY, VIRGINIA HEL MEETING DATE: September 13, 1994 AGENDA ITEM: Acknowledgement of Acceptance of 0.18 Miles of Peregrine Crest Circle into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the f theo Virginia has been accepted into the Secondary System by Department of Transportation effective September 1, 1994. Hunting Hills Section 21 0.18 Miles of Pere rive Crest Circle SUBMITTED BY: APPR ED BY: -!~--~ ~~ Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ----------------------------------- VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harrv C Nickens No Yes Abs Eddy x Kohinke x Johnson x Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections ~~ ~~'~ ,~ ,I ~,~ ,: ' ~ @.w~es nm i~~ ~..cw' DAVID R. GEHR COMMISSIONER DEPARTMENT OFTRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 September 1, 1994 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requesteS stemoof RoanokelCounty as hereby approved,feffect veaSeptemn to the Secondary y ber 1, 1994. LENGTH ADDITION HUNTING HILLS SECTION 21 Route 1421 (Peregrine Crest Circle) - From Route 1420 to 0.18 mile Southwest Route 1420 Very truly yours, ~Y~ David R. Gehr Commissioner TRANSPORTATION FOR THE 21ST CENTURY 0.18 Mi A-91394-9.f Action Number Item Number AT A REGULAR MEETING OF REECOUNTYRADMINISTRAT ON C NTER ERVISORS HELD AT THE ROANO MEETING DATE: September 13, 1994 SUBJECT: State Department of Economic Development Opportunity Fund - Acceptance of $350,000 Allocation for Hanover Direct, Inc. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: When the Board approved the public/private partnership with Hanover Direct earlier th e De artment of E gnomic Development.00Because be contributed by the 5tat p of the increased tax base and the jobs brought to Virginia, the State was willing to make this contribution. SUNII~IARY OF INFORMATION: We haTher fore,e the Board needshto aacceptmthe payable to Roanoke County revenue and in turn authoriz~hetStateoexplaininghthe detailsvis attachedn that amount. A letter from RECOMMENDATION: I recomm Finance be authorized to hissue to the ck pinlthe and that the Director of amount of $350,000 to Hanover Direct, Inc. FISCAL IMPACT: None. Respectfully submitted, G~ Elmer C. Hodg County Administrator S-b --------------------------------------- A C T I O N V O T E Approved (x) Motion by: No Yes Abs Denied ( ) Harry C Nickens Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Timothy W. Gubala, Director, Economic Development ci a George Allen Governor Office of the Governor Richmond 23219 September 2, 1994 Respond to: Department of Economic Development 1021 East Cary Street Post Office Box 798 Richmond, Virginia 23206-0798 (804) 371-8100 T J° Mr. Elmer C. Hodge County Administrator County of Roanoke Post Office Box 29800 5204 Bernard Drive Roanoke, Virginia 24018-0798 Dear Mr. Hodge: Thank you for your efforts in bringing Hanover Direct to the County of Roanoke. The support of local economic developers in cooperation with the Virginia Department of Economic Development is essential in bringing quality businesses to the Commonwealth. Please find enclosed the $350,000 Opportunity Fund check to be used for Hanover Direct. If we can be of further assistance, please do not hesitate to contact either Mark Kilduff at (804) 371-8108 or me at (804) 371-8106. You, Brian Duncan, and Tim Gubala have done an excellent job. I look forward to working with you again in the near future to bring business to the Roanoke County area and the Commonwealth. Thank you again and keep up the good work. Sincerely, Wa a L. Sterling Director WLS/drd Enclosure ~_ ~1 THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF SEPTEMBER, 1994, ADOPTED THE FOLLOWING: RESOLUTION 91394-9.cT REQUESTING ACCEPTANCE OF 0.10 MILES OF IVY GREEN COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Harry C. Nickens Seconded By: Not Required Yeas: Supervisors Johnson, Kohinke Minnix, Nickens, Eddv Nays: None A Copy Teste: .~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 91394-9.g requesting acceptance of 0.10 Miles of Ivy Green Court into the Virginia Department of Transportation Secondary Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 13, 1994. ~. ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors ~ s~ NORTH OP of P, f J ~ ~ n .,., 37 t ,0 98 99 99:1 • /72/ ' /7/7 /123 r• ~.r MN •4 ~R t. 679 .~~ .~~ 3 ~ ~ ' ~ 2~ g 4 d 5; a~ ~ , /ce! ~~ /~ 1672 ~ 167/ ~ 6 7 8 Ti Y ' p •~,~ •s! Or •~ •t 1663^ 163! /633 / whl pa /~J •~ M t1 d7 671 • 2• !ti • .P /sez w r Court ,. ' 91 89 88 _ 81 4r~,' ~ e 22 8 f66/ /6Je 163? f 94 1726. 'DS o ••~• ~ ee ,~S•- '°~ ;°t :~ `! 8/p~dSIM00 ~ at=~ i! ~ •~~ ~ I __~~ \ ~ _, _ 86 $. .+S ~° i'...61 ~ :~'~~. .~f~ .~•- ~~ ° IJeI ~•m ga.ao .. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Ivy Green Court from t~ the cul-de-sac. LENGTH: (1)0.10 RIGHT OF WAY: (1) 50 ROADWAY WIDTH: (1) 30 SURFACE WIDTH: (1) 26 SERVICE: (1) 11 ie intersection of Branderwood Drive to MILES FEET FEET FEET HOMES ROANOKE COUNTY ACCEPTANCE OF 0. ]0 MILES OF IVY GREEN COURT INTO THE ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT 2 a c m t U Q O N E S' n c m 9 M ~O a' a `o v c, Cm O'. O 'y ',i ~. ~i ~ ~ O t C~C U C l0 L Z C1 >_ N ~ d a ~; > i ~ o z o w ~ ~ ~ ~ m ~~ O o < U O O rn Z i h y u 1 N M [~,, O m m ui m m m ei ° ° a ° ° ° ° ~, a a a a a a H ~ ai a tl1 b ~ b m c ~ ~ W yy 44 ~ Q Q ~ M r ~ ~ ~ v < ~ ~~~+++ ~^ N y ~ ~ y [S ~ [z7 ( ~~ ( Cy1 y mm m m m m m ~ ( , ~7 ( ^ O O ~ y O y ^ ~ C i m ~ m FF m FF 0 m EE 3 m ff o ~ 4 n ~ LL c H ~ LL o F d b LL ~ !- d ti o F- d lL o F- d b LL ~ H ~ LL c 1- ~ x m g 3 d ~ ~ Z o ~ Z ~ N rf a in ro n ~ 0 z z W Y W W U S- 7 ~1 4 ,,r TEM AMBER .#~ I ROpriOKE SUPERVISORS OF INISTRATION CENTER THE Bgp,RD OF- y ADM ,,R MEETING OF p,T THE ROpriOKE COUNT ,INIA HELD e ,p,'r September 13, 1994 t th Cour into ~,•~ Ivy Green C miles °f System' °f 0.10ortatiOn Secondary ACCeptanc of Transp ,;UB~ Department Virg S COMMEN'PS MINISTRp+TOR' CONY ~ of TIOii : the developer OF INFORM Incorporated, oard of Super Cation Ry t the B Transpor SLTNII~A e Boone an6 ~ requests is DePartmenGre n Court . goon ~ Section the Virgin t 0.10 tulles of Ivy BranderWOOd, resentatlves a resolution acceP rep d is roa approve that they along with the requesting this road finds ff has inspecteof Transportation and of the Virganla Departmen a~~eptable- FISCAL IMPACT: required. No County funding is to resolution COMMENDATIONS hat the Boar es ofrlvY Green C°urt into RE t t 0 1p mil The staf f reCOm theYs aCCep ueSting that APPROVED: tDOT Secondary Road System- ITTED BY' Elmer C• Hodge ` Direc or County Administrator ___---_____- 1 COVeY' Inspections _-- -_____- of Engineering & -------------- VOTNo yes Abs ___-------- ACTION ______--- Eddy __ ~ . ~ ~ Motion bY' Johnson ApPrOVed KOhinke Denied ~ ~ Minnix ReCe1ved ~ ~ Nickens Ref erred to ~,~" The Board of Supervisors of Roanoke County, in regular meeting on the 13th day of September, 1994, adopted the following: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, resolution be forwarded to the Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: that a certified copy of this Resident engineer for the Virginia A Copy Teste: Mary Allen, Board Clerk 3 P ~lO ~ w u~,°c° P~ ~ - . ~Rt. 679 • ~- ~e i~s.a~ 6° ~ ~ ss. i ~ .~~ ~ .a r+ 'y ~ ~ l ~ ~ 8066 71.62 ~. ~~~ .. ~ 2~ 3 $ 4 S a • a , ., , q /,.., ~~ S 'O 99 99.1 ~ : J 8 ~ ' 6 ~ ,, ~ ~: 97 98 1 1689 168J 167) 167/ ~ ,~, 7 8 _ 95 1113 17/1 ~ 110 ~ ,s+i' ro or 3 ' 1>'p a.~ ~~ sr a? 1665 1659 1653 1 1725 + 172/ r ~ ., ., . ~ s ~.. J eP .,~ ~ ~ whiPPl ee so ri ea Ere .2• ~'~ IR • ~~ Green court °a s.,. ~ 1687 •02? Court ~„y ,,., . .. .. .. ,. ,... ,+'~ -^~' 23 ~~ 7b~ rs • r9 s ne ,~ 90 89 ~ •, X70 : ,,~ a 22 8 1661 1638 1651 4 ..' ~„ .+ ~ t=, •' 9111, ~: Is. ~~' I7i0 ' ' ~ ~ 81 +~~ • ~ y z: be R ~ 1 & 20 . 19 4 ~ goo fi e ~ t ~ ~ . ., oe 82 `~ eo - L 94, \1716 a nd o n ~'~9 • ~~~ ee ~c a' ~~ .e~ ~. eo erw ode ~ 9'se ii a a ~s r ~ ~ ro . •o.~ ,j ~ ~ ", ~ Ie~3 a °~r ,~ 85 ~ 84 ° ~~ e. '~ _ ? t$ Ori ye \ 1616 ~ ~ e~ M ~ a ~__.~ ~ . ~ '. .+1 ~° •`tt' .et , .~~e...,~w~ ~~a e. u w IJBI •~ ` pA.eo ~_ 77 ~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Ivy Green Court from the intersection of Branderwood Drive to the cul-de-sac. LENGTH: (1)0.10 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 26 FEET SERVICE: (1) 11 HOMES ROANOKE COUNTY ACCEPTANCE OF 0. 10 MILES OF IVY GREEN COURT INTO THE ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT . 2 a c d E L U N Q d d s w a m E 2 q C m 7 ~ ~ a' Q .~ a M O Y .N ~ ~ ~ O ~ O t ~ U E 0 ~ Q ` Z M .--i ~ O N ry~ ~ p2 O O h w ~~ ~ m ~ __ o p ~ o U a < O rn ~ _ O 1- g Z O ~ _ f ~ ~f 1 ~ M y y 'ti ti ui N N ° a a o a a ~ a ~ a ~ a ~ ~n tl v i ~ : C ~ ~ ~ ~ ~ ~ ~ ~ U ~ o a ~ ~ N [ O [[ ~~ ~ ~ ,,,, ~. ~ ~ ~ ~ A _ 2 ~ O y O m ~ ui ~ m O tip O d ~ d ~ S a a a a a a b ~ Q o: Q i0 ~ i0 F 6 m F b ~ io "a_ ~°- a ~ r° a ~ ~°- a u. ~°- a a ~ d ~i a ~ a u. r- ~ , 4 C C b N Z $ ~ ~ m ~+ r rj y O Q Z .- N of < ~ (O h Z W r d F W U T~ 1~ A s 1- 4 1~ifilll'i~lllllilllliliilllllllillllllllllllllllllilllllllllllllllllllllllllllllilllllillllllllllllllllllllllllllilillllllllillll~ _ ; _ , L.._ AGENDA ITEM NO. , APPE CE REQUEST ' c PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c SUBJECT: ~`°' l _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o the Board to c _ do otherwise. __ - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Ch i - y a rman. _ _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments - with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - - - - _ _ '- NAME ~ _ _ - - - - - _ _. '- ADDRESS _ _ - - = - _ ~ r' ~ PHONE ~ ~ ~ - - - - - - ~ ~ i IIIIIillllllililllllllllllllllilllillilllil Illilllllillllllillllllllillillllllllillllllillllllllllllllillllillllllllillillllilll~~ I am Cherie ShincP_tl of >1~3-G Noneywood bane, ar:d I audit the meetings of the Roanoke county Board of Supervisors for the Roanoke :area ~ eague of '.~on:en Voters. I Uaiah to speak to Item 1, Ridgeline ro±ection. The .eague supports the pro±ectior~ of ur;icue and historical areas, C)ur surrounding mountains certainly c.ualify as uni cue resources, ar~d the Teague sup,"or.ts any efforts to ~.~reserve the views of them and from them. /h - l County of Roanoke, Virginia General Fund Unappropriated Balance Amount Beginning Balance at July 1, 1994 (Unaudited) of General Fund Expenditures 4 646 32 Balance at September 13, 1994 4 646 328 Submitted By ~~~ ~ ~Y,a1 ~ cc.~ Diane D. Hyatt Director of Finance 5.4% 5.4% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,659,037). m:\finance\common\board\genera1.95 M-a County of Roanoke, Virginia Capital Fund Unappropriated Balance Beginning Balance at July 1, 1994 (Unaudited) Submittedy by Diane D. Hyatt Director of Finance m:\finance\common\board\capita1.95 `' 1 ~~ County of Roanoke, Virginia Reserve for Board Contingency Original 1994-1995 Budget $ 90,000 June 28, 1994 Dixie Caverns Landfill (50,000) August 23, 1994 Additional funds for Bushdale Road 10 000 Balance as of September 13, 1994 30 000 Submitted by Diane D. Hyatt Director of Finance m:\finance\common\boazd\continge.95 ACTION N0. ITEM NUMBER / ~ 1 ""` AT A REGULAR FETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEI~TrER MEETING DATE: September 13, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 30, 1994. COUNTY ADMINISTRATOR'S COMMENTS; ' Page 1 of 2 SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE CENTRAL FIDELITY FERGUSON-ANDREWS SMITH-BARNEY-SHEARSON WHEAT 1ST CERTIFICATE OF DEPOSITS: 1,993,714.4 1,993,674.89 996,787.78 996,764.44 2,990,208.61 8,971,150.16 C.:h.;LV'1'RAL FIDELITY 1, 027, 785.40 FIRST NATIONAL 1,002,930.41 SIGNET 1,030,488.75 SOUTHWEST VIRGINIA SAVINGS & IRAN 100,000.00 3,161,204.56 CONIl~RICAL PAPER: CENTRAL FIDELITY CRAIGIE FERGUSON-ANDREWS NATIONS PAINE-WEBBER scam & sTRINGFELLOW SIGNET SMITH-BARNEY-SHEARSON FEDERAL GOVERNMENT: PAINE-WEBBER LOCAL GOVT INVESTMENT POOL: GENERAL RIND RESOURCE AUTHORITY REPURCHASE AGREEMF,NT: FIRST VIRGINIA NATIONS SIGNET SAVINGS: NATIONS DOMINION TOTAL 996,772.22 996,541.67 996,772.22 996,576.39 2,989,433.33 2,990,006.11 996,500.00 996,416.67 997,152.78 1,027,074.40 8,616,226.25 2,400,000.00 3,518,175.29 1,001,563.24 11,959,018.61 997,152.78 9,643,300.65 6,919,738.53 204,440.07 15,944.79 220,384.86 --------------- 41,871,950.15 Page 2 of 2 ACTION N0. ITEM NUMBER .w ~~ __ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 3U, 1994. STAFF RECOMMENDATION: Respec dully Sub '~.ted by ;. _, ,, ,tied C. Anderaon ounty Treasurer Approved Denied Received Referred To ACTION Motion by: Approved by: ~C~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens Page 1 of 2 ACTION NO. ITEM NUMBER ,- '~ .> AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1994. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CEN'T'RAL FIDELITY CRAIGIE FERGUSON-ANDREWS SMITH-BARNEY-SHEARSON fafiEAT 1ST 2,989,772.22 996,822.22 996,576.39 997,280.56 2,990,431.39 8,970,882.78 CERTIFICATE OF DEPOSITS: CENTRAL FIDELITY 1,031,062.89 FIRST NATIONAL 1,005,869.29 NATIONS 1,000,000.00 SOUTHWEST VIRGINIA SAVII~S & LOAN 100,000.00 3,136,932.18 COMMERICAL PAPER: CRAIGIE 1,963 423 61 FERGiJSON-ANDREWS , . 1,993,435 56 NATIONS . 996 624 44 PAINE-WEBBER , . 3,986 137 21 SCOTT & STRINGFELL,OW , . 2,990,515 27 SIGNET SMITH-BARNEY-SHEARSON . 996,250.00 996,655.56 LOCAL Gov'T INVESTMENT POOL: GENERAL FUND 1,030,614 97 RESOURCE AUTHORITY . 8,615,441.92 REPURCHASE AGREEMENT: FIRST VIRGINIA 2,488 000 00 NATIONS , . 1,000 000 00 SIGNET , . 1,001,944.38 SAVINGS: FIRST UNION 20 925 70 NATIONS , . 369,552.05 mrAL 13,923,041.65 9,646,056.89 4,489,944.38 390,477.75 40,557,335.63 Page 2 of 2 ACTION N0. ITEM NUMBER ~ ~ ~} AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T`Y, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1994. STAr,F REC-'ON1N1F~1DATION Res~~'S-ully S ed by %,.~' ~ s ~flfred C. Anderson County Treasurer Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Approved by: ~t~' Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ Johnson _ _ _- Kohnike _ _ Minnix _ - Nickens - - Page 1 of 2 ACTION NO. ITEM NUMBER ~ ~- ~ AT A REGULAR MEE`T'ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMCNISTRATION CENTER MEETING DATES September 13, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of August 31, 1994. COUNTY ADMINISTRATOR'S ~MMENTS: SiJNIIriARY OF INFORMATION BANKERS ACCEPTANCE; CEN'T'RAL FIDELSTY COMMONWEALTH INVESTMENT CRAIGIE NATIONS SIGNET SMITH-BARNEY-SHEARSON WHEAT 1ST 2,989,655.56 400,000.00 996,250.00 996,997.22 996,554.44 996,197.78 1,992,776.39 9,368,431.39 CERTIFICATE OF DEPOSITS: CENTRAL FIDELITY 1,034,398.95 NATIONS 1,000,000.00 SIGNET 1,003,111.11 souTHWEST VIRGINIA SAVINGS & IRAN 100,000.00 3,137,510.06 COMMERICAL PAPER: COMMONWEALTH INVESTMENT 400 000 00 CRAIGIE , . 996 225 00 FERGUSON-ANDREWS , . 2,989 470 OU NATIONS , . 997 270 00 PAINS-WEBBER , . 2,989 367 78 SCOTT & STRINGFELLOW , . 1,992 762 50 SIGNET SMITH-BARNEY-SHEARSON , . 1,992,988.89 WHEAT 1ST 1,992,313.33 996,536.11 FOCAL GOV' T INVESTMENT' POOL ; GENERAL FUND RESOURCE AUTHORITY 1,034,406.36 8,647,161.22 REPUR~' E AGREF~]T FIRST VIRGINIA 244 000 00 SIGNET , . 1,006,068.96 SAVINGS: FIRST UNION 18 507 62 NATIONS , . 370,108.36 'IC7I'AL 14,946,933.61 9,681,567.58 1,250,068.96 388,615.98 38,773,127.58 Page 2 ofl ACTION N0. ITEM NUMBER ~- AT A RE~JLAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13 ,. 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of August 31, 1994. STAFF RECOMMENDATION: Respectfully Submi tred by red C. Anderson ounty Treasurer Approved Denied Received Referred To ACTION Motion by: Appro--__by-~p~ ELner C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens ACTION N0. ~~ ITEM NUMBER _______- AT A REGULAR MEETING OF ROp,NOKER COUNTY UADM N STRAT ONRCENOER COUNTY, VIRGINIA HELD AT THE MEETING DATE: September 13, 1994 AGENDA ITEM: Report on Sick Leave Usage COUNTY ADMINISTRp,TOR'S COMMENTS: SZTMMARY OF INFORMATION: Attached is a report on sick leave usage by Roanoke County employees. This report covers the period of July 1, 1994 thru July 31,1994. This report will be provided monthly in an effort to provide information on sick lemvlo eea per year mparison to the national average of 6 days per p Y Respectfully Submitted: D.K. Cook Director Human Resources Approved By: G%~~ Elmer C. Hodge County Administrator ----------------- VOTE --------------- ACTION No yeS pbs Approved ( ) Motion by: Eddy Denied ( ) Received ( ) Referred ( ) To ( ) Johnson Kohinke Minnix Nickens SiTi~iARY REPORT ~ , SICK LEAVE USAGE FOR PERIOD 7/01/94 THRU 7/31/94 Number Average of Sick Leave Employees Hours Used Department 0.00 County Administrator 2 1 0.00 Management Services 2 0.00 Management & Budget 2 00 0 Elections 4 . 00 0 Economic Development 7 . Services-Administration Gen 0.00 . Services-Building Maintenance Gen 4 0.00 0.00 . Community Relations 1 7 0,78 Utility Billing 7 0.85 Procurement 6 0.90 Human Resources 6 33 1 Commonwealth Attorney 16 . 1.95 Real Estate Assessment 5 05 2 County Attorney 17 . 16 2 Central Accounting 31 . 2.47 Engineering & Inspections 8 75 2 Planning & Zoning 26 , Parks & Rec-Grounds Maintenance 2.84 9 2 gg Youth Haven 2 3.50 Board of Supervisors Sheriff-Confinement of Prisoners 63 3.61 29 3.93 Library 57 4.05 Utility 97 4.21 Police 63 4.36 Sheriff-Civil 10 40 4 Treasurer 21 . 4.54 Police-Communications 2 75 4 Human Services 13 . 4.80 Commissioner of Revenue -Social Workers i 21 08 5 ces Social Serv 30 . 10 5 Gen. Services-Solid Waste 13 . 30 5 Clerk of Circuit Court 25 . 34 5 Parks & Recreation 11 . 5.45 Gen. Services-Custodial 52 5.56 Fire & Rescue Management Information Systems 13 5.80 6.00 Cable Television Services-Eligibility Workers 1 23 6.05 Soc. Radio Communications 7 7.85 00 8 Social Services-Clerical 12 1 . 8.00 Property Management GRAND TOTALS Number of Employees - 682 Total Sick Leave Used in Period - 2,775.75 Hours Average Sick Leave Used in Period - 4.07 Hours (0.50 Days) 8-29-94 1 ACTION NO. ITEM NO. D-` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Work Session on the Roanoke River Conservation Overlay District and Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Since the late 1980's Roanoke County has participated in a multi-jurisdictional planning effort that has focused on issues related to the Roanoke River. This planning process has resulted in a series of recommendations, two of which are the adoption of a Roanoke River Overlay District and creation of a Roanoke River Advisory Board. The Commission reviewed the proposed Overlay District at their meeting on August 2 and approved the proposal with a favorable recommendation. At the work session staff will present a slide show summariz- ing the results of the planning process as well as providing an overview of the proposed Roanoke River Conservation Overlay District and Roanoke River Advisory Board. In preparation for this, enclosed are the following items: 1. A copy of the proposed Roanoke River Conservation Overlay District as recommended by the Planning Commission; 2. A copy of the Draft Organizational Cooperative Agreement for the Roanoke River Advisory Board; and, 3. A brief summary of the Overlay District and Advisory Board. Following the work. session, it is the staff intentions at this time to schedule the first reading on the Overlay District for your meeting on September 27, with the second reading and public hearing to be scheduled for the October 25 meeting. ~~l 2 STAFF RECOMMENDATION: Staff recommends as follows: 1. To proceed with the first and second reading and public hearing as indicated above. Respectfully submitted, ;~~ f / l.G: ` ~~' Jonathan Hartley Assist. Director, Planning & ',Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs V' ""' July 27, 1994 PROPOSED AMENDMENTS TO THE ROANOKE COUNTY ZONING ORDINANCE FOR THE ROANOKE RIVER CONSERVATION OVERLAY DISTRICT The following wou/d be added to the listing of districts established by the zoning ordinance at the bottom of the listing of Special Purpose Districts. SEC. 30-6 ESTABLISHMENT OF DISTRICTS (A) Special Puroose Districts RRCO Roanoke River Conservation Overlay District The fo/lowing definitions wou/d be added to the definitions section in alphabetical order. SEC. 30-28 DEFINITIONS (C) BEST MANAGEMENT PRACTICES - A practice or combination of practices that is determined by the appropriate state agencies to be the most effective, practical means --- of preventing or reducing the amount of pollution generated by nonpoint sources to a level compatible with water quality goals. LAND DISTURBING ACTIVITY -Any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land. Activities exempted under the definition of a land disturbing activity in the Erosion and Sediment Control Ordinance shall likewise be exempted from the requirements of Section 30-75. SHORELINE -The shoreline shall be the boundary line between a body of water and the land. This line shall consist of the sloping margin of, or the ground bordering, a stream and serving to confine the water to the natural channel during the normal course of flow. It is best marked where a distinct channel has been eroded to the valley floor or where there is a cessation of land vegetation. VEGETATIVE BUFFER -Perennial vegetation established or left undisturbed adjacent to the shoreline of a watercourse intended to filter out sediment and other nonpoint source pollutants from runoff before it reaches a watercourse. 4-/ The new Conservation Overlay District would be inserted into the zoning ordinance as Section 30-75 as fol%ws: SEC. 30-75 RRCO ROANOKE RIVER CONSERVATION OVERLAY DISTRICT Sec. 30-75-1 Purpose (A) The intent of this section is to establish a Conservation Overlay District along the Roanoke River. The purpose is to recognize and designate the river corridor as a cultural and recreational resource, critical floodway, watersource and important natural habitat worthy of coordinated conservation efforts and to take those measures necessary to protect this resource. This is consistent with the 1985 Comprehensive Plan as amended in December 1990 to incorporate the analysis, conclusions and recommendations of the Roanoke River Corridor Study dated August 1990. It is the premise of these provisions that certain specific land uses pose a danger to this water resource and should be avoided. In addition, through careful planning and design, clearing and grading activities or similar activities that disturb or destroy site vegetation can be minimized, with the goal that the natural vegetation, features and qualities of sites and properties along the Roanoke River corridor will be retained to the maximum extent possible. Finally, through implementation of additional erosion and sediment control practices, the maintenance and installation of buffer strips of natural vegetation, and use of Best Management Practices, the impacts of excessive soil loss and adverse effects of non-point source pollutants on the water quality of the Roanoke River can be minimized. Sec. 30-75-2 Creation of Overlay (A) The requirements of this Section shall be considered an overlay to the underlying zoning district designations as shown on the Official Zoning Map. As overlay regulations, this Section shall be supplemental to the underlying zoning district requirements contained in Article III of this ordinance. (B) The Roanoke River Conservation Overlay District shall consist of all lands located 750 feet landward from the 100 year flood plain of the Roanoke River, as established in Section 30-74-4 of this ordinance, and all lands located 750 feet landward of the shoreline of the North Fork of the Roanoke River to its intersection with State Route 697 (Sandy Ridge Road). Sec. 30-75-3 Applicability and Administration (A) Except as exempted or waived below in Section 30-75-6, these requirements shall apply to any grading, clearing, building, drainage activities, or other development or use of any parcel within the Conservation Overlay District. (B) Within the Conservation Overlay District any land disturbing activity exceeding 2,500 square feet shall comply with the requirements of the Erosion and Sediment Control Ordinance of the County of Roanoke, unless exempted or waived in accordance with Section 30-75-6 below. 2 July 27, 1994 6-I (C) This district shall be administered through the Site Plan Review process required under Section 30-90 of this ordinance. Land disturbing activity not subject to Site Plan Review shall be administered through existing zoning permit processes in conjunction with the requirements of the Erosion and Sediment Control Ordinance requirements. (D) Nothing in the district shall in any way affect full compliance with the requirements of the Floodplain Overlay District contained in Section 30-74. Sec. 30-75-4 Permitted Uses and Use Restrictions (A) The uses permitted in the Conservation Overlay District shall be governed by the underlying zoning district in which the property is located as shown on the official zoning maps, except as otherwise prohibited below. (B) The following uses shall be prohibited within the Roanoke River Conservation Overlay District: 1. Resource Extraction; 2. Commercial Feedlots; 3. Drilling for oil or gas; 4. Sanitary landfill; 5. Construction debris landfill; 6. Minor or major automobile repair services; 7. Scrap and salvage services; 8. Underground storage of any chemical or petroleum products for commercial or industrial purposes; and 9. The application, depositing, spreading or spraying of any hazardous or toxic chemical and/or biological materials or substances, except applications of such pesticides and/or herbicides as may be required under emergency situations and as permitted by the Administrator upon an affirmative recommendation by the Virginia Cooperative Extension Service; 10. Land application of sewage sludge or effluent and associated activities, and/or reclamation of sewage and industrial wastes. This prohibition shall not pertain to approved Waste Water Treatment Plants. Sec. 30-75-5 Development Regulations (A) Setbacks -Except as otherwise provided in this section, no building or structure, nor any fences and/or walls, other than those determined to be necessary by the Administrator, 3 July 27, 1994 D-/ shall be constructed: 1. In the 100 year floodplain, OR 2. within 100 feet of the shoreline of the Roanoke River, whichever is less. (B) Vegetative Buffers - 1. General Provisions: a. A 100-foot vegetative buffer area shall be retained and maintained if present or established and maintained where it does not exist. This buffer area shall minimize the adverse effects of land use activities on the Roanoke River and aquatic life by retarding runoff, preventing erosion, and filtering non-point source pollution from runoff. b. In lieu of the 100 foot buffer area, an alternative buffer area may be employed, if approved by the Administrator. The reduced buffer areas may either: i. Consist of a combination of buffer area not less than 50 feet in width, and appropriate Best Management Practices located landward of the buffer area, OR ~~ ii. if the lot was existing at the time of adoption of this ordinance and does not contain sufficient depth to provide the required buffer strip, the buffer strip may be reduced to 50% of the available lot depth if Best Management Practices are utilized. c. Whenever the applicant proposes to reduce the 100 foot vegetative buffer area, the Erosion and Sediment Control Plan shall show how the proposed reduction, in combination with Best Management Practices, achieves at least the equivalent water quality protection, pollutant removal, and water resource conservation effect of a 100-foot buffer area. d. The required vegetated buffer area shall be located adjacent to and landward of the Roanoke River shoreline. e. Within the required buffer area, no vegetation may be cleared or otherwise significantly disturbed, no grading or excavation work may be performed, and no structures, fill, paving, or other materials may be placed except as shown on the approved Erosion and Sediment Control Plan. f. Run off from new development shall be directed towards areas covered with vegetation for surface infiltration catch basins, avoiding channeling and preventing concentrated flows of surface water. Piped storm sewers may be permitted only where other methods are determined to be infeasible by the Administrator. 4 July 27, 1994 ,,.. ~~ 2. Performance Criteria: a. In order to maintain the functional value of the buffer area, indigenous vegetation shall be preserved to the maximum extent possible. b. Removal of vegetation within the required buffer area will be allowed only in accordance with the following provisions: i. Trees may be pruned or removed as necessary to provide limited sight lines and vistas, provided that where removed, they shall be replaced with other vegetation that is equally effective in retarding runoff, preventing erosion and filtering non-point source pollution from runoff. ii. Dead, diseased, or dying trees may be removed and silvicultural thinning may be conducted based upon the best available technical advice of a professional forester. c. All exposed areas within the required buffer area shall be revegetated with appropriate riparian, erosion controlling plant material. Riparian vegetation is plant material which naturally occurs along the river and is suited to the microclimate within the community. d. With the approval of the Administrator in consultation with the Department of Engineering and Inspections, riprap or other manmade materials may be used in conjunction with vegetation to stabilize riverbanks only where it is shown that vegetation alone will not stabilize the bank. e. Access paths shall be constructed and surfaced so as to effectively control erosion. (C) Agricultural Buffer Area Requirements - 1. On land in agricultural use, a 100-foot vegetative buffer area shall be retained and maintained if present or established and maintained where it does not exist. 2. Agricultural lands in hayland or pasture land uses shall be deemed to comply with buffer area requirements as long as that portion of the hayland or pasture land within the 100-foot buffer is managed in accordance with the Best Management Practices Handbook for Agriculture. 3. The agricultural buffer area may be reduced as follows: a. to a minimum width of fifty (50) feet when Best Management Practices which meet specifications of the Best Management Practices Handbook for Agriculture are applied on the adjacent land, provided that the combination of the reduced buffer area and Best Management Practices achieve water quality protection, pollutant removal, and water resource conservation at 5 July 27, 1994 least the equivalent of the 100-foot buffer area; OR .~ b. to a minimum of twenty-five (25) feet when a soil and water quality conservation plan, as approved by the Soil and Water Conservation District, has been implemented on the adjacent land, provided that the combined buffer area and Best Management Practices achieve water quality protection at least the equivalent of that provided by the 100-foot buffer in the opinion of the Soil and Water Conservation District Board. Such plan shall be based on the Best Management Practices Handbook for Agriculture and accomplish water quality protection consistent with this ordinance. 4. The agricultural buffer area shall be managed to prevent channeling or concentrated flows of surface water from breaching the buffer area. 5. The Best Management Practices Handbook for Agriculture is intended to provide a list of options for meeting buffer area requirements. Without preference to a given practice, a selected Best Management Practice or combination of practices may be used to achieve the equivalent of the 100-foot buffer. Sec. 30-75-6 Exemptions and Waivers (A) Exemptions - The following development activities are exempt from the requirements of the Conservation Overlay District: 1. Any land disturbing activity under 2,500 square feet in area; or 2. any maintenance, alteration, use or improvement to an existing structure not changing or affecting quality, rate, volume or location of surface water discharge, or involving the destruction of sensitive natural resources as determined by the Administrator; or 3. emergency removal of debris resulting from floods or other natural disasters, as deemed appropriate by the Director of Engineering and Inspections; or 4. silvicultural operations that adhere to water quality protection procedures prescribed by the Department of Forestry in its "Best Management Practices Handbook for Forestry Operations." (B) Waivers - A waiver of the requirements of the ordinance for installation of remedial lot stabilization, public roads, water dependent structures, utilities, rail lines, water wells, passive recreation, historic preservation, archaeological activities and other public activities as approved by the Administrator may be obtained by submitting an application on forms supplied by the Administrator and shall contain the following information: 6 July 27, 1994 1 . the name, address and telephone number of the developer and owner; 2. a description and a drawing of the proposed development; 3. the location of the development; and 4. any other information required by the Administrator that is reasonably necessary to evaluate the proposed development. The Administrator may grant a waiver if the application demonstrates that: 1 . Any required permits, except those to which this waiver specifically applies, shall have been issued; 2. sufficient and reasonable proof is submitted that the intended use will not deteriorate water quality; 3. the intended use does not conflict with nearby planned or approved uses; and 4. any land disturbance exceeding an area of 2,500 square feet shall comply with all County erosion and sediment control requirements. End of proposed amendments. 7 July 27, 1994 DRAFT ORGANIZATIONAL COOPERATIVE AGREEMENT ~~ ~ FOR THE ROANOKE RIVER ADVISORY BOARD BETWEEN THE POLITICAL SUBDIVISIONS OF COUNTY OF BEDFORD, COUNTY OF FRANKLIN, COUNTY OF MONTGOMERY, COUNTY OF ROANOKE, CITY OF ROANOKE, CITY OF SALEM, AND TOWN OF VINTON Creation of the Advisory Board This Cooperative Agreement is between the participating political subdivisions of the County of Bedford, the County of Franklin, the County of Montgomery, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton for a joint administrative organization under the provisions of Section 15.1-21 of the Code of Virginia, and is: a. To be known as the Roanoke River Advisory Board; b. To generally be responsible for advising the joint local governing bodies and their several planning commissions and others on matters involving the Roanoke River generally and specifically matters involving planning, development, and the natural and human environment; c. To perform such duties and to exercise such appropriate powers and authority as may be delegated by the governing bodies of the participating political subdivisions to the Roanoke River Advisory Board and not exceeding the limits of delegation as prescribed under the Code of Virginia. Duration of Cooperative Agreement This Cooperative Agreement shall become effective immediately on approval and adoption of resolutions by the participating political subdivisions of the County of Bedford, the County of Franklin, the County of Montgomery, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton and shall run for two year terms beginning or as the Cooperative Agreement may be amended or extended by action of parties to the Cooperative Agreement. This provision is to assure that the Roanoke River Advisory Board's effectiveness is regularly reviewed by participating political subdivisions and recognizes that participating political subdivisions may choose to supplant the Board with a modified organization or terminate the Board in favor of a new organization or entity. Organization of the Roanoke River Advisory Board The Roanoke River Advisory Board shall be composed of fourteen (14) members from the participating political subdivisions of the County of Bedford, the County of Franklin, the County of Montgomery, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton. Each participating political subdivision shall have two (2) members, one (1) member being a member of the Planning Commission of said jurisdiction and one (1) member being acitizen-at-large who shall reside in a voting precinct whose area shall include the shoreline of the Roanoke River. The chief planning official of each of the participating political subdivisions shall be ex-officio members. Termination of Roanoke River Advisory Board membership by a Cooperative Agreement jurisdiction removes membership on the Roanoke River Advisory Board of all Roanoke River Advisory Board members residing in that political subdivision. a. Voting Rights: All appointed members shall have equal votes on the Roanoke River Advisory Board. Chief planning officials shall be non-voting members of the Roanoke River Advisory Board. Roanoke River Corridor, Managing a Strategic Resource, Element II II-1 o-r b. Appointments to Roanoke River Advisory Boazd: Members of the Roanoke River Advisory Board will be appointed by the governing body of the participating political subdivision which they represent. c. Duration of Membership: All members of the Roanoke River Advisory Board shall serve at the pleasure of the respective governing body of the participating political subdivision. Appointments should be made at annual governing body organizational meetings. d. Compensation of Roanoke River Advisory Board members: The respective member political subdivision governing bodies may determine compensation to be received by their respective appointed Roanoke River Advisory Board members. e. Calendaz Year: Following annual appointment of Roanoke River Advisory Board membership by the various governing bodies, at the first regular Roanoke River Advisory Board meeting following the end of the Calendar Year, which shall end on December 31, members of the Roanoke River Advisory Board shall appoint a member as Roanoke River Advisory Board Chair, and a member as Vice-chair, and a member as Secretary, and a member as Treasurer. f. Duties of the Chair: The duties of the Chair, or in her/his absence, the Vice-Chair, shall be: 1) to call meetings and to preside at meetings; 2) after approval of the Roanoke River Advisory Board, and in conformity with a Roanoke River Advisory Board approved budget or Roanoke River Advisory Board approved amended budget, to authorize the disbursal of appropriated funds. g. Duties of the Secretary: The duty of the Secretary shall be to record or certify summary minutes of Roanoke River Advisory Board meetings. h. Duties of the Treasurer: The duty of the Treasurer shall be to receive and safeguard funds donated or due to the Roanoke River Advisory Board. i. Bylaws to be established: A set of Bylaws shall be drawn to generally govern the operation of the Roanoke River Advisory Board and administrative agents of the Roanoke River Advisory Board. The Bylaws shall create and detail the duties of officers, duties and responsibilities of the Roanoke River Advisory Board, including delineating authorities, membership, voting rights, financial matters, establishment of sub-committees, and provisions for amendments to the Bylaws. Coverine Provisions of the Code of Virginia The Roanoke River Advisory Board shall be subject to those same provisions of Virginia and United States law to which its member political subdivisions are liable. Pumose of the Roanoke River Advisory Board The Roanoke River Advisory Board shall be organized to follow certain purposes herein or added by later amendments to this Cooperative Agreement. a. The Roanoke River Advisory Board as a special entity of political subdivisions bordering the Roanoke River which will be responsible for developing recommendations for new or revised ordinance/legislation specifically addressing the needs, issues, and/or problems involving the Roanoke River, its shoreline, the area encompassed by the Roanoke River Corridor Overlay District within the member jurisdictions -as adopted by the member jurisdictions. Recommendations shall be to governing bodies, planning commissions or other bodies as requested by the member jurisdictions. Roanoke River Corridor, Managing a Strategic Resource, Element II II-2 .~ b. The Roanoke River Advisory Board shall promote and coordinate implementation of elements, and any amendments, of the Roanoke River Corridor Overlay District, as approved by the governing bodies. c. Planning and management for land, other natural resources, including water and environmental quality maintenance within the designated Roanoke River Corridor shall all be normal areas for policy advice by the Roanoke River Advisory Board. d. The Roanoke River Advisory Board shall assist member jurisdictions in the review of proposed public and private development activities in the Roanoke River Corridor Overlay District. A central assumption in this agreement is that areas throughout the Roanoke River Corridor shall be considered for policy guidance jointly, not independently; participation by the County of Bedford, the County of Franklin, the County of Montgomery, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton is the goal of this agreement. Roanoke River Advisory Board to Operate with a Plan and with clear Objectives/management Elements of a Plan and Deal with Immediate and Lone-term Concerns The Roanoke River Advisory Board shall at a minimum operate with an agenda of objectives or program elements or management tools which the Roanoke River Advisory Board shall adopt annually and present to the participating political subdivisions for review. Withdrawals from this Cooperative Agreement Any party to this Cooperative agreement shall have the right to withdraw from this Cooperative Agreement at any time after written notification to the Roanoke River Advisory Board of the party's intentions to withdraw from the Roanoke River Advisory Board. Written notification of intent to withdraw shall be tendered to the Roanoke River Advisory Board at least 90 days before the date of official withdrawal. This is restricted in that notice must be given at least 90 days before the end of the; Roanoke River Advisory Board's fiscal year. In so far as there remain two parties to the Cooperative Agreement, the Cooperative Agreement, the Cooperative Agreement shall remain in force. Complete Termination of the Cooperative Agreement This Cooperative Agreement shall be terminated upon withdrawal of sufficient parties to the Cooperative Agreement such that only one party remains after notice of withdrawal has been given as specified in this agreement. Disposition of Properties and Funds of the Roanoke River Advisory Board Under Termination of the Cooperative Agreement In the event of termination, funds, records and tangible property, real and personal, that are held by the Roanoke River Advisory Board or are in custody of its agent or assignees, shall be returned to the participating political subdivisions pro rata to their annual rates of contributions. Participating political subdivision shall be defined as those that are members to the Cooperative Agreement on the day before termination shall become effective. Annual rate shall be that which is in use for the fiscal year, in which the termination of this Cooperative Agreement shall occur. Ex-Parties to Cooperative Agreement on Termination Political subdivisions that were former parties to this Cooperative agreement, but that have withdrawn prior to the 91st day before termination shall become effective, shall not receive funds, records and tangible property, real and personal, that remain upon termination. Roanoke River Corridor, Managing a Strategic Resource, Element II II-3 ~"~ Authorization to Accept Gifts The Roanoke River Advisory Board may accept gifts of services, funds, real property or personal property when such gifts are consistent with the Roanoke River Advisory Board Goals and Objectives. Authorization to Apply for and Employ Grant Funds The Roanoke River Advisory Board may apply for grant funding for its activities and purposes and use these funds for carrying out these activities and purposes. Sources may be federal, state or private foundations. The Roanoke River Advisory Board shall adhere to all Virginia and United States laws concerning the use and fiscal management of such funds. Authorization to Enter Contracts and Acquire and Dispose of Property The Roanoke River Advisory Board may enter contract, acquire, operate, maintain and dispose of real or personal property to achieve the objectives established in its annual work program. Subcommittees. The Roanoke River Advisory Board shall from time to time establish such special committees as deemed necessary for aiding in the effective implementation of the Roanoke River Advisory Board's responsibilities, duties, and authorities. Responsibility for Communication The Roanoke River Advisory Board itself or its agent, is authorized pursuant to its duties and responsibilities to consult with, receive and file comments from and to, any persons, profit or non-profit organization, corporate entity, agency or representative of a political subdivisions, agency or representative of the Commonwealth or the United States government. Duty to Perform The Roanoke River Advisory Board is expected to be delegated certain and appropriate duties and responsibilities and authorities from the governing bodies of the member political subdivisions under which the Roanoke River Advisory Board shall be expected to perform and exercise. It may utilize its agent in carrying out Roanoke River Advisory Board responsibilities. Creation or_ Designation of an Administrative went of the Roanoke River Advisory Board This Cooperative Agreement also provides that an administrative agent can be designated by the Roanoke River Advisory Board to provide administrative support and to carry out Roanoke River Advisory Board programs. Coordinator and Staffing: An Agency Coordinator who shall be responsible for directing day to day activities on the Roanoke River Advisory Board's behalf may be designated by the Roanoke River Advisory Board and who shall be considered the agent of the Roanoke River Advisory Board. The role of agent will be provided by participating jurisdiction planning staffers on a rotating basis. The staffing function may be contracted to an outside party with expertise in the Roanoke River Advisory Board work program project areas. Coverage of Bylaws: The administrative agent shall be covered under the Bylaws of the Roanoke River Advisory Board. Roanoke River Corridor, Managing a Strategic Resource, Element II II-4 t.~/ '",~ Amendments to the Cooperative Agreement The parties to this Cooperative Agreement may amend only be concurring resolutions of two-thirds (2/3) of the participating members to the agreement. Effective Date of this Cooperative Agreement This Cooperative Agreement between the County of Bedford, the County of Franklin, the County of Montgomery, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton shall be effective beginning on the day of the month of in the year BEDFORD COUNTY BOARD OF SUPERVISORS BY: Chairman of the Board ATTEST: Clerk APPROVED AS TO FORM: County Attorney FRANKLIN COUNTY BOARD OF SUPERVISORS BY: ATTEST: Clerk APPROVED AS TO FORM: Chairman of the Board County Attorney MONTGOMERY COUNTY BOARD OF SUPERVISORS BY: ATTEST: Clerk APPROVED AS TO FORM: County Attorney Chairman of the Board ROANOKE COUNTY BOARD OF SUPERVISORS BY: ATTEST: Clerk APPROVED AS TO FORM: County Attorney Chairman of the Board Roanoke River Corridor, Managing a Strategic Resource, Element II II-5 o-~ i ROANOKE CITY COUNCIL i I BY: Mayor ATTEST: i Clerk APPROVED AS TO FORM: City Attorney SALEM CITY COUNCIL BY: Mayor ` ATTEST: I Clerk APPROVED AS TO FORM: City Attorney i VINTON TOWN COUNCIL BY: Mayor ATTEST: Clerk APPROVED AS TO FORM: Town Attorney Roanoke River Corridor, Managing a Strategic Resource, Element II II-6 ~"'/ July 27, 1994 SUMMARY OF PROPOSED ROANOKE RIVER CONSERVATION OVERLAY DISTRICT Background • A study of the Roanoke River was initiated at a joint meeting of the Roanoke City and County Planning Commissions in 1989 in recognition of the river's importance as a natural and recreational resource of regional significance. • The study grew to include all of the jurisdictions from the headwaters of the river to the Hardy Ford bridge, including the counties of Montgomery, Roanoke, Franklin and Bedford, the cities of Salem and Roanoke, and the Town of Vinton. • Funding was obtained from the Virginia Environmental Endowment (VEE) in 1990 to study the opportunities and problems along the Roanoke River corridor, with an emphasis on environmental and land use issues. The final report was completed in 1991 and included the following recommendations for the management of the corridor: 1. Amendment of local comprehensive plans by member localities within the study area to include specific policies targeting management of the Roanoke River. 2. Development of a Roanoke River Conservation Overlay Zone Ordinance. 3. Formation of a joint advisory body for the corridor area. • In 1991 and 1992 each jurisdiction modified their respective comprehensive plans. This was followed, with additional funding from VEE, with the development of a model conservation overlay zoning district and a structure for a regional advisory committee. Roanoke River Advisorv Board • The Roanoke River Advisory Board would serve as a coordinating body among the member jurisdictions and an advocate for the wise management of the resources along the river. • Two members would be appointed by the governing bodies for each of the seven local jurisdictions, and serve in an advisory capacity to those bodies. Conservation Overlav District The Roanoke River Conservation Overlay district is based on the model suggested for each of the seven participating jurisdictions. It consists of five basic elements which would apply to two separate areas along the river as follows: • IN THE AREA 100 FEET FROM THE SHORELINE OF THE RIVER: • Setbacks - A 100 foot setback would be required from the river for any future building or structure. ~'~~ • Vegetative Buffers Strips - A 100 foot vegetative buffer strip would be required along the river to stabilize the river bank and serve as a filter strip for storm water. Reductions may be allowed if the district purpose is met. • Agricultural Buffer Area - Agricultural uses would be required to maintain a 100 foot buffer strip, with provisions for a reduced buffer where Best Management Practices are utilized. • IN THE AREA 750 FT. FROM THE 100 YEAR FLOODPLAIN BOUNDARY: • Erosion and Sediment Controls -Activities which disturb 2,500 square feet (present standard is 10,000 square feet) would be required to comply with requirements for erosion and sediment control. • Use Restrictions -Specific uses would be prohibited including mining, commercial feedlots, underground chemical or petroleum storage tanks, drilling for oil or gas, sanitary or construction debris landfills, or any land application of sewage sludge, or any other hazardous, toxic, or biological substances. • EXEMPTIONS ARE PROVIDED FOR: • Any land disturbing activity under 2,500 square feet in area • Maintenance, alteration, use or improvement to an existing structure consistent with the purpose of protecting water quality. • Emergency removal of debris resulting from floods • Forestry operations working with the Department of Forestry to protect water quality. • WAIVERS MAY BE CONSIDERED FOR: • Public roads, water dependent structures, utilities, rail lines, water wells, passive recreation, and other public activities provided that the basic intent of protecting the river is met. The Planning Commission has scheduled a public hearing to receive public comments on the proposed Roanoke River Conservation Overlay District on August 2, 1994 at 7:00 pm in the Board Meeting Room located at the Roanoke County Administration Center at 5204 Bernard Drive. A work session with the Board of Supervisors is tentatively scheduled for August 23 with a public hearing scheduled for September 27. For additional information on the Roanoke River Conservation Overlay District, please contact Terry Harrington or Jon Hartley at 772-2068. o-~ 1 y,.. ~ Seepage at Dam 400 New ---------------------------------------------- 3OO ----- ~eYY---- - - -- ------ --- 200 ~ -- ---------------54"---- --- - - - c~p m ~A 1 100 -- - - - - ----------------- - --------- ---- 284 3 1 64 28 306 4 14 HSMM 09/13/94 GRAPH 2 160 Inflows, GPM 140 ------------ ----------------------- ~z - --- -------- easty 120 - ----------- X 100 -- ~-------------------------~-------------- 80 --- - -------- - - - ---- - 60 - - ---------------------~~-G~------Y ----- ------- west~~ ~ 40 --- - ~4 - -W~ 20 -- --- - ~2 4 1 4 1 6 1 6 1 1 8 1 0 1 4 1 14 HSMM 09/13/94 GRAPH 1 ~~ R Z g0 CgW Sspg 5`S.gp,TZpW OF STY A~~SWl ARE $ W ~~ Cp~W R2.SWG ~ ~~~ gpA E A t5 REG~ ~iA RE~~ 3i 199 ~ Y~o'ec I1`S~" ~ VZgG epte~~ez 1 1991 Ovate CptS S or G ~A2E . Sessyot, W 11 i ~E~~SW Wo~x RW~S; sta~i olloW j2R~: ` S Cpl zrt`ed ~ ~lrq e watez ~/ ~pR ,~fo S'Q tb ~1W~STRA ~v lsoZS of eGt and J~~Y A~ f Sv'~ ~ o~3z rt Yz o7 d o ne '~ Yla Boat or ~~e,~t CRGgOWW~ ~ ee'Q t ze'Qoez Tzea ~?, to X tnl`I vlat ct . ~dez a mor• ect ~ zone it Zr o ide . Y~o~ i,~e Y fez 'Q~o ezvol si°r L `Qeit'g a'Qp T~ars~is T Y~W~ zesertt Site i W r RE~'~~R ~ w °z~ r pla WADER ~ o'ntsact • r ad~'rtz eatme r p rd ~ tez aai a Ova e Gs a~ lr t the vs~ Sit ite c ~e.~s lete . o f A`~~ ~ ~Y,e s s $zo co~~ ies ~ 29trete t ~~, Tn°~ ezce~'t otlvlt d t~'e co1'cz Y1e Co~ 5~ p Sv'otiot, A e~3ar e5~z s Wa e for ~z°m Corgt o'n ,p r ~z W a`sn o~ at p°tr ~cti cello pacK Cp~p ~o~ Co'P' lli°r ~ ltes Cz°on da 9 ~ . ,m1 ze i ti 19 2 sto ect le 1~ ? ,to ~o~ comb fez 5i r the •p cted ecem t ~e ~o~e is ~ 41ar p arXS TYeat~e,~t or t elate ~~ water merts and Cert. s ar view c ~, pla ~epaz dz aw lrr s ~ o or ~ Re eat-~e ealt v lsed Comm st~`.~pt ~ o~ t- tz e ~ ze ert or eeK t Stag smi ~epaz ~YLat a ~o`lr ~ and Fier tz tY~ ed i'n t v~ Real cipat t ~itY~ ortzac sc~ed art azt-~e'n d o.~ ioW 1r~3 yep away e iol ddl'f'q ~ t° to Bi fozm cor Bid Advertisement - Pre-Bid Conference - Receipt of Bids - Award of Contract - Notice To Proceed - Construction Period - Delivery of Spring Hollow Water to County Citizens WATER TRANSMISSION LINE September 22, 1994 October 6, 1994 October 27, 1994 November 12, 1994 November 22, 1994 365 Days December 31, 1995 The following work continues on the Water Transmission Line: o-a The South Transmission Line consists of approximately 100,000 feet of 24 and 30 inch pipe. The project has been split into seven phases to allow the project to be more easily managed. The total project requires the acquisition of ± 150 easements. To date all but seven easements have been agreed to or legal action has begun. The Staff has made the decision to pre-purchase pipe and materials for the remainder of the project as opposed to contractors including this as part of their bids. The reasons for this action were to save the County the 4.5% sales tax contractors would pay, reduce contractor's bonding and overhead expense, and achieve lesser material costs because of the quantity ordered. Bids were received on materials September 1 and the prices reflect an 8 to 10 percent cost savings over estimated prices. It is anticipated that this will save Roanoke County approximately $500,000 over the course of the project. ° Phase I (under construction approximately 50% complete) ° Phase II To be bid 3rd week of September ° Phase III Estimated bid date - November 1994 ° Phase IV Estimated bid date - February 1995 ° Phase V Estimated bid date - March 1995 ° Phase VI Estimated bid date - November 1994 ° Phase VIII This is the spur line to Valley TechPark area. The plans are complete and can be bid after obtaining railroad easements. (Note: Phases VI and VII are affect by the Glenvar, Spring Hollow pump back line since it is proposed to be parallel to the transmission line. Staff is evaluating the need to install this line at this time.) SPRING HOLLOW RESERVOIR PROJECT The construction of the reservoir is complete and is now in the process of being filled. Funds expended to date for the construction phase of the reservoir are $25,054,053.56 and $1,909,728.55 for engineering construction phase services. '~/ '" °` The reservoir has been filled to an elevation of + 1325 (full pond 1410) but has been reduced to an elevation of 1315. The purpose for this reduction in pond level is to evaluate the healing effects of wetting the dam and then allowing it to dry. It is anticipated that this action will have a substantial effect on seepage. John Bradshaw with HSMM will give a brief presentation on dam seepage to date and will be available to answer any questions you may have. SUBMITTED„BY: E /,'` Gary obertson, P.E. Utili y Director APPROVED: mer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Minnix Johnson Kohinke Eddy Nickens ACTION NO. ITEM NUMBER • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 1994 AGENDA ITEM: Work Session to Discuss Space Alternatives for the Departments of Health and Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' At the present time, the Health Department office which serves the residents of the City of Salem and western Roanoke County is located in 7,025 square feet of rented space in the Newberry 708. This Building in downtown Salem with an annual rent of $72, lease will terminate June 30, 1995. Of this rent, the State share is $39,989 (55%), the County share is $22,903 (31.5%) and the City of Salem share is $9,816 (13.5%). The offices of the Department of Social Services are located in the Salem Bank and Trust Building where the County leases 13,627 square feet at an annual cost of $107,244. Of this rent, the State share is $85,795 (80%), the County share is $14,299 (14%) and the City of Salem share is $7,150 (6%). The City of Salem's share is included in the caseload allocation of local cost per the services contract described below. This lease expires on December 31, 1994. The Social Services offices recently leased an additional 720 square feet to manage the space requirements of participating the ADAPT computer system being installed by the State. The services contract for the Department of Social Services allows the County office to handle the cases on behalf of the City of Salem. The City reimburses the County for this service based on caseload and the normal percentage of the workload is 33 percent. The Salem office of the Health Department serves the population of the City of Salem and the Western portion of the County. The Health Department needs of the remainder of the County is served by these offices the Vinton office. As a result of these factors, need to be located in or near the City of Salem or on the public transportation system to allow proper service to their clients. 1 For the past several months, County staff has been evaluating space alternatives for the Departments of Health and Social Services as outlined below: o Renovation of the School Administrative offices (Main building and Annex). o Continuation of existing leases. o Purchase/renovation of other space in or close to the City of Salem. o Lease other office space. These various options have many positive and negative implications including: o Proximity to the City of Salem. o Proximity to public transportation. o Proximity to the Courthouse. o Overall cost to establish suitable office and clinical space. o A.D.A accessibility. o Asbestos and environmental conditioning. o Long term fiscal impact to the County. o Ultimate ownership of the facility. As noted above, the State and City of Salem currently share in the rental costs and certain options may impact the net financial structure. After examining the many alternatives, staff feels that the renovation of the School Administrative Office Annex Building (red brick building) could provide appropriate space for the Health Department and could be made ready by the needed July 1, 1995 date. Staff also feels that space at the main School Administrative Office building could be converted into appropriate space for the Department of Social Services, however there are cost considerations and environmental issues which will require further study by professionals to determine a more finite cost estimate. As an alternative, the continued rent or acquisition of space at the Salem Bank and Trust Building or other facility for use by the Department of Social Services could also be appropriate alternatives. 2 RECOMMENDATION' Staff recommends Alternative 1, renovation of the school administrative offices. This will require the retention of an architect/engineer to assist in the space allocation, addressing of the environmental considerations and the preparation of cost estimates and construction documents. Because of the time required to renovate space or acquire different space to move the Department of Social Services, staff suggests that the County seek Request for Proposals for a three-year lease. Respectfully submitted, Appro ed by, ohn M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 1994 RESOLUTION 91394-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session File o~ ROANp~-~ a ti ~ p Z ~ 7 J ? a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 (2~.oixx~#~ u~ ~..a~~xxt~~te Mr. J. Carson Quarles 7323 LaMarre Circle Roanoke, VA 24019 Dear Mr. Quarles: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 September 15, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, $R., VICE-CHAIRMAN CATAWBA MAGISTERIAL, DISTRICT B08 L. JOHNSON HOLUNS MAGISTERIAL DISTRICT H. ODELL "FUZZY' MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Industrial Development Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, September 13, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the IDA for another four-year term. Your new term will expire on September 26, 1998. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on the IDA. Please telephone Steven A. McGraw, at 387-6205, to arrange to have the oath administered, and Mr. McGraw has asked that you bring this letter with you. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Lee B. Eddy, Chairman Roanoke County Board of Supervisors LBE/bj h Enclosures cc: Timothy Gubala, Secretary, IDA Steven A. McGraw, Clerk of Circuit Court ® Recycled Paper 0~ ROANp,1-~ ~ ~ A z ,7 °v ~z 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 September 15, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Willis Buchanan, Chaplain Roanoke County Fire & Rescue Department 6930 Northway Drive, NW Roanoke, VA 24019 Dear Reverend Buchanan: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, September 13, 1994, We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, ,~~ Lee B. Eddy, Chairman Roanoke County Board of Supervisors C~o~xx~#~ ~~ ~.~~x~~~e ® Racydea Pam 0~ ROANp~~ ~. z p v a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 September 15, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. R. Vincent Reynolds 4229 Toddsbury Drive Vinton, VA 24719 Dear Mr. Reynolds: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Grievance Panel. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, September 13, 1994, the Board of Supervisors voted unanimously to reappoint you as a member of the Grievance Panel for another two-year term. Your new term will expire on September 10, 1996. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, - Lee B. Eddy, Chairm Roanoke County Board of LBE/bj h Enclosures cc: D. Keith Cook, Director, Human Resources (~o~xxt#~ o~ ~o~~t~.~~te Supervisors ® Recyded Paper OF ROANp~,~ ~ L ti ~ z ~ J ? a ~ 38 (1~.a~tz~#~ ~# ~.a~~xx~.o~~.e ~> P.O. BOX 29800 COUNTY ADMINISTRATOR ROANOKE, V RGINIA 4018 0788 ELMER C. HODGE FAX (703) 772-2193 (703) 772-2004 September 15, 1994 Mr. Ronald M. Martin 7578 CountrYwood Drive Roanoke, VA 24018 Dear M~-M--~n. ~ , BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAf+LSTERIAL DISTRICT BOB L JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL'FUZZY' MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Industrial Development Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, Se tember 13 unanimously to rea ~ 1994' the Board of Supervisors voted four-year term, PP°int you as a member of the IDA for another Your new term will expire on September 26, 1998. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on the IDA. Please telephone Steven A. McGraw, at 387-6205, to arrange to have the oath administered, and Mr. McGraw has asked that you bring this letter with you. State law provides that an appointed to an Y Person elected, re-elected, or Y Public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sendin a copy of the Conflict of Interest Act, g you On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and a willingness to accept this appointment, PPreciation for your Sincerely, Lee B. Eddy, Chairman LBE/bjh Roanoke County Board f Supervisors Enclosures cc: Timothy Gubala, Secretary, IDA Steven A. McGraw, Clerk of Circuit Court ® R,oyw,a Pa~- O~ ROANp~~ s ti ~ A 2 ~ J 2 a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 September 15, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Gardner Smith, Chairman Roanoke Valley Resource Authority 1020 Hollins Road, N.E. Roanoke, VA 24012 Dear Mr. Smith: Attached is a copy of Ordinance No. 91394-4 authorizing the conveyance of Roanoke County's interest in 89.964 acres of the regional landfill property for an easement to the United States of America for road purposes, and dedication of the remainder for park, recreational and open space purposes. This ordinance was adopted by the Board of Supervisors at their meeting on Tuesday, September 13, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ''~~)'"~~ f. ~. Mary H. Allen, CMC bjh Clerk to the Board of Supervisors Attachment cc: Joyce Waugh Paul M. Mahoney Dr. Rupert Cutler Pete Haislip _-~ } (2~o~~rz~t~ o~ ~~~tz~.v~~e ® Reoraed Pa~- Janet Scheid Mr. Hodge would like you to prepaze a Boazd Report for the September 13 agenda: "Request from Friends of the Blue Ridge Pazkway, Inc. for Funding". I assume the request is for $1,000. ECH said to talk with him for more info before preparing the Boazd Report. Mary Allen 8/29/94 s~ t F R I E N D S OF THE G L U E R I D G E P ARK W AY IN C. Mr. Elmer Hodge County Administrator County of Roanoke PO Box 29800 Roanoke, VA 24018-1798 Dear Mr. Hodge: August 14, 1994 301 Ifcrc; sonvuic 1?d. I am writing to thank you for your leadership in the continuing debate regarding the Blue Ridge Parkwa viewshed in the Roanoke area; your recent letter to Mr. Strauss was well said. The work you and Jane y have done has been invaluable. I am also writing to ask for assistance from Roanoke Coun for FRI Shied of the Blue Ridge Parkway. h' ENDS As you know FRIENDS was still in its infancy when it was thrust into the controversy over land- use/viewshed protection issues two years ago. An old hand at nonprofit leadership but new to environmental arena, I would have been lost without the wise counsel of Roanoke County citizens and lea the The controversy galvanized our ranks and raised public awareness about the insidious wearin tiers. Roanoke Valley vistas, but it consumed our meager resources like a wet sponge. Over the ast two ay of the FRIENDS membership has multiplied over 1000 % and its income and expenses have continued to swellars, the is, of course, good news for a nonprofit organization. We are concerned, however, that while the This expenditures have been concentrated on Vir ' bulk of out Carolina. Asa 501 (c) 3, tax-exempt organizgation, ours~rtevenuesehavec ome fro income has come from North North Carolina), memberships, contributions, memorials and honoraria (p marilyt from N Cn b~ts (all representation from 35 states and abroad) and a modest amount of earned income. The only public monies came from Buncombe County Govt who allocated $990 in 1993 and $1,000 in 1994. W~ fiords now at critically low level, we are requesting that Roanoke County make at least a matchin a11oP~ona~ ~ Yom', and to give serious consideration to placing FRIENDS in its routine budget. g ocatioA FRIENDS has a golden opportunity at hand, and a tremendous challenge--we are wearing man hats Continuing our role as a leader in viewshed protection, FRIENDS serves as Treasurer of the Coaliti y Blue Ridge Parkway, and as Chair of the Community Participation Team, which includes the Tru on for the Land and the National Parks and Conservation Association. We are also at the head of the st for Public FRIENDS of Parks national movement, and recently we were asked to serve on the National park P ck in the Reform Task Force. We hold great hope that through representation at these national levels we can artnership positively impact the relationship of the Blue Ridge Parkway to the private and public sectors throu out corridor. NPS Director Roger Kennedy, himself, has proclaimed that the culture must change to acco Parkway better partnership if the National Parks are to be preserved for future generations. g mmodate Mr. Elmer Hodge Page Two As FRIENDS turns its attention to planning and positioning for the next five years, we know that we must continue to reach high and to f nd the people, the strategies and the resources to grow this young organization to pursue its mission to preserve, protect and promote the Blue Ridge Parkway. To guide us in the right direction, we are establishing two FRIENDS FUTURES TASK FORCES, one in Virginia and one in North Carolina. Over the next 6-8 months they will develop a draft plan to address program, funding and leadership issues and solutions. We welcome your input and ideas; we know the Roanoke area has long felt the loss of a Parkway presence in the area, and we believe that the new NPS approach to public/private partnership lends itself to new concepts. For example, FRIENDS would like to establish off-the-parkv~,ay visitor information/retail outlets in major gateway communities, including Roanoke. Give some thought to how Roanoke County, Explore and FRIENDS might interface in such a venture. It might well be that we could accomplish some of our mutual goals by combining our strengths and pooling public and private funds, including Virginia foundation monies. Such a proactive approach will probably be more fruitful than to continue the gwn'el as to the location of the headquarters. NPS has come to realize that without local support the future of the Parks is dim; let's take adversity and turn it into opportunity. While we look to the future and to bigger projects and better days, FRIENDS needs your help to meet its current obligations. We will be most appreciative of your consideration, and look forward to seeing you in Little Switzerland on September 9th. Again, a special heart-felt thanks to you and Janet for your support. Very Sincerely, ~~...~ Vera H. Guise, MPA Director ANT MESSAGE ppFtT p.M` TIME '~. FAR I' `~' ~ ~ I pp,TE r- M E~ENSION OF NUMBER PHp1~IE AREA. p°E T1ME~OOA~-L ^ F~ NUMBER ~ MpgILE AREA ~pDE PLEASE GA1-t ~/ TEtEPHONE0 CAMETO SEE~OU ~TO 5E WPB R CALF PE[URNEp YD MESSAGE ~ , ~.~..~- IN WILL CA1-t RUSH A~TEN110N SPECIAL ~ 1 `~ l~ ~ ~ o.~ /_ ~~ SIGNED o2P TOPS ~ ~~Rp ~N ~•S.A ACTION # ITEM NUMBER ~ ` --~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 1994 AGENDA ITEM: Amendment and reenactment of Sec. 21-16. Returns of Article II. TAXES ON TANGIBLE PERSONAL PROPERTY OF Chapter 21, TAXATION of the Roanoke County Code to provide an alternative method of filing returns for motor vehicles. COUNTY ADMINISTRATOR'S COMMENTS: ~JQ L ~~ ~~'-~ _ ~i ter, ~', ,~~- BACKGROUND• The 1994 session of the General Assembly enacted a 1 58.1-3518.1 of the Code of Virginia to provide legal aui the Commissioner of the Revenue to assess and tax motor vehicles based upon tax returns for the previous year. Under current state law and county ordinance every motor vehicle owner is required to file a return with the Commissioner's Office regardless of whether there has been any change in the vehicle's status or significant change in its value. SUMMARY OF INFORMATION: The proposed amendment to Sec. 21-16 of the county code will permit the Commissioner to assess personal property tax on motor vehicles based upon a previously filed personal property tax return. Therefore, the vehicle's owner will ordinarily not be required to file such a tax return by January 30th of each year, and the Commissioner's Office will be saved the expense of mailing out approximately 60,000 returns and processing them upon their return. A motor vehicle owner will be required to file a return within thirty (30) days in the following situations: 1. Each time a motor vehicle is acquired which will have a Roanoke County situs and for which no personal property tax return has been filed; 2. A change in the name or address of the person or persons owning a motor vehicle taxable by Roanoke County; 3. A change in the situs of a personal motor vehicle; 4. Any other change affecting the assessment or levy of the personal property tax on a motor vehicle for which a tax return has been filed previously. FISCAL IMPACT' The Commissioner's Office will save approximately $22,000 in direct costs related to printing and mailing the estimated 60,000 two-part filing forms sent to county vehicle owners. That office will save approximately 300 hours of personnel time involved in mailing and processing the returned filing forms. County citizens will save an aggregate of approximately $15,000 in postage costs in returning these forms to the Commissioner's Office. Roanoke County currently collects, on average, $65,000 per year in late filing penalties from personal property taxpayers. While the county may experience a direct revenue loss of between $40,000 to $45,000, the indirect savings in terms of improved productivity and customer service in the Commissioner's Office should off-set this loss. STAFF RECOMMENDATION: Staff recommends the adoption of this amendment. Respectfully submitted, . Wayn omp on Commis ner of he Revenue Approved Denied Received Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 23, 1994 ORDINANCE AMENDING AND REENACTING SEC. 21-16. RETURNS OF ARTICLE II. TAXES ON TANGIBLE PERSONAL PROPERTY OF CHAPTER 21, TAXATION OF THE ROANORE COUNTY CODE TO PROVIDE AN ALTERNATIVE METHOD OF FILING RETIIRNS FOR MOTOR VEHICLES. WHEREAS, Sec. 21-16. Returns. of the Roanoke County Code requires that a personal property return form be filed with the Commissioner of the Revenue before February 1 of each year for every motor vehicle, trailer or boat having a situs within the county on January 1 of each year; and WHEREAS, the 1994 session of the General Assembly of Virginia has enacted a new § 58.1-3518.1 of the Code of Virginia to permit the governing body of any locality to adopt by ordinance an alternative method for the assessment and taxation of most motor vehicles based upon a previous personal property tax return filed by the owner or owners of such vehicle; and WHEREAS, the adoption of such an alternative method of filing returns for motor vehicles will both provide greater service to the citizens of the County of Roanoke by eliminating thousands of unnecessary personal property tax returns as well as free the employees of the Office of the Commissioner of the Revenue to focus on more essential and productive matters. WHEREAS, the first reading of this ordinance took place on August 23, 1994; the second reading took place on September 13, 1994. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. That Sec. 21-16. Returns. of Article II. Taxes on Tangible Personal Property of Chapter 21, TAXATION, is hereby amended and reenacted as follows: Sec. 21-16. Returns. (a) Returns for tangible personal property, (except tangible 2 ...L: _~. a.... ~~'.e~--er-zrci-'c~s-airsrei~-tea,-e'e-=~arz`v~` `n ~r~~~s-~o--b a. Any person who shall fail to file such return on or before the date due of the year for which the tax is assessed shall, in addition to the tax to be paid, be assessed a penalty of ten (10) percent of the tax due. ,; (d~ ~teturns` of tangible pe~~s:ona~ ,pro~~~t ;:~~x->ms~~~~v~ha~l~~~` ..:.... ~ralera aad :beats eha3.1_ be _ f~e+d ~ait~i~ t~r~ ~~~~ c~~~~i..ol~e ... accurreaea ~~ an ......:.:...:..:. _ _ , __ g.0'~;the f4~~.awxng ev~ats ~g~ t~~..~aar.:::~ar ~hiCh ttie 'tax fs to .be `assessedi __... __ ..._ _...._ 1. A ;.change in, the name _ +ciac aiddr~s~ o~ tha pez~on or persons own~.x~g taxab3.a geri~~~xa~ grogert~' ~, A ,'change..,.n tb.e sxt~~ o~ , tbe; taxable gez~anal! property,( 3. ',? A ''chain a in wh~.eh a 9 p~TSOn' #~~QiI1Z~~ i~~t~ Cr ~t4~ ___ mo,tvr vehicles ::and :for `which n~v pa~~~ana~. pr+~gerty tax return >.has !been fa.1.~d, o any other change a~fec~ta~at~ tMa asscasmcn~::<:>Q~ rev of thee: personal grape~ty ...tax ~tx~ ...~noto~ ~~ehx~~es ___ tacailers and bo~tc for ~hcb, a tax ~~turr~ ~~~ bBcA filed previousl'ys 2. This ordinance shall be effective from and after October 1, 1994. 3 County of Roanoke Department of Planning and Zoning Memorandum TO: Elmer Hodge FROM: Terry Harrington~~ DATE: August 9, 1994 RE: Request for Board Worksession; Roanoke River Corridor Overlay The Planning Commission has held a public hearing on the above ordinance and has forwarded a recommendation of approval to the Board. I would like to schedule a worksession with the Board on September 13, 1994. The purpose of the worksession would be to explain the purpose and history of this initiative and to discuss the issues raised at the Commission public hearing. With the Board's consent, I would like to schedule first reading for September 27, 1994. I envision that a worksession of at least 45 minutes is necessary. Mary Allen has advised me that currently only one other worksession is scheduled for September 13th. Please let me know if this is acceptable. c: Mar~Allen Jon Hartley /,, ~` ~~~ ~ ~ ~ ~ ©~..~J Ce.~n ~~ mot, - _ - ~ /.2 .~ ~- n_ .~~~ ~oo~ o o d . .~ h-~a ~' ~~~~ AT ,~ '_ COUNT ~ ~ '_ MEETING DATE: ACTION N0._ ITEM NUMBER OF THE BOARD OF SUPERVISORS OF ROANOKE THE ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Parks & Recreation Fee Policy COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the Board/Commission work session on Recreation fees in July, 1993, staff presented to the Board information addressing concerns about the inequities and inconsistencies in the existing fee ordinance. Included in the presentation were recommendations for changes in the ordinance. The Board acknowledged the "staff concerns" with the ordinance, while expressing interest in recovering more indirect revenue from the adult programs, particularly in the area of adult athletics. Staff ~~s'~'~ directed to go back and review the policy with the Recreation Commission and the new ector, and to bring back a new recommendation. Staff ~h~ completed their review and ~e prepared the following report and recommendations. h4 ~ SUMMARY OF INFORMATION: At the April, 1994 Board/Commission work session, Parks & Recreation staff presented recommendations to establish a new fee policy. The Board concurred with those recommendations and directed staff to draft the appropriate documents. i' t ) FISCAL IMPACT: The proposal requests that the $62,182 balance from the FY92-93 Fee Class accounts and approximately $63,500 from FY ~ r 93-94 Fee Class accounts be returned to Parks and Recreation. The O~Fee Class account (s) are not ~r.~..~,~ the general Fund budget. STAFF & PARKS & RECREATION ADC Sp~ ~OMM SSION RECOMMENDAT Adopt the attached fee policy. IAN: ~ Respectfully submitted, Approved by, Pete Haislip, Director Parks & Recreation Elmer C. Hodge --County Administrator ----------------- ACTION VOTE Approved ( ) Motion by: Denied ( ) No Yes Abs Received ( ) Eddy _ Referred ( ) Johnson To ( ) Kohinke Minnix _- Nickens • ' - y1 ~~ ~fr 111 e..l /.t ~ ~ ~ h r~0 w haf- ~1 w i 11 ,,6 t, ~t s~..d -f-e, ri, p . ~ E L 9 .~ PROPOSED FEE POLICY Whereas, the Roanoke County Board of Supervisors directed staff of the Parks and Recreation department to review and update the fee ordinance; and Whereas staff have completed this review with recommendations; and Whereas, the Parks and Recreation Advisory Commission approved said recommendations; and Whereas the Board of County Supervisors in a work session with the Parks and Recreation Advisory Commission supported the fee ordinance recommendations; and Whereas, the first reading on this ordinance was held on and the second reading on this ordinance was held on Be it ordained by the Board of County Supervisors of Roanoke County that: 1. Ordinance No. 92590-13 is hereby repealed in its entirety. 2. The Director of the Roanoke County Parks and Recreation department is hereby authorized to establish fees for Parks and Recreation services, subject to the approval of the County Administrator and subject to the following conditions and standards: A. Roanoke County will charge no user fees for County sanctioned youth athletic league activities. The general fund shall subsidize all direct and indirect costs of these services. Where services are requested above the basic level, the Parks and Recreation Department will recover all direct costs from the leagues. B. Senior Citizen and Therapeutic Recreation program participants would continue to receive discounts. C. New and existing program fees would be established based on the current fee schedule, actual direct and indirect cost, and a yearly market survey of comparable programs in the Roanoke area. PROPOSED FEE POLICY Page 2 D. The Parks and Recreation department will seek to recover, through user fees, a minimum of 115 0 of the direct cost of providing Parks and Recreation programs and events. Direct costs are defined as the specific cost of course instructors, materials and supplies, specialized equipment and training, and transportation related to the program. Indirect costs include the general fund appropriation for full time staff, administrative support staff, and operating costs (i.e., phone, utilities, office supplies, etc.) E. All Fee Class revenue generated above the direct cost would be returned to the Parks and Recreation department to fund improvements to existing programs and facilities, small capital improvements, and equipment. This is retroactive to FY 92-93. F. No Roanoke County citizen shall be denied access to Roanoke County sponsored programs for a lack of funds. The Director shall establish and administer a fee waiver/ scholarship program. Families shall be allowed a maximum of $500 per year of services and individuals $100 per year. a:feeord 8/1/94 3:12pm ACTION N0. ITEM NUMBER ~ _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: Parks & Recreation Fee Policy COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the Board/Commission work session on Recreation fees in July, 1993, staff presented to the Board information addressing concerns about the inequities and inconsistencies in the existing fee ordinance. Included in the presentation were recommendations for changes in the ordinance. acknowledged the "staff concerns" with the ordinances while expressing interest in recovering more indirect revenue from the adult programs, particularly in the area of adult athletics. Staff were directed to go back and review the policy with the Recreation Commission and the new Director, and to bring back a new recommendation. Staff have completed their review and have prepared the following report and recommendations. SUMMARY OF INFORMATION: At the April, 1994 Board/Commission work session, Parks & Recreation staff presented recommendations to establish a new fee policy. The Board concurred with those recommendations and directed staff to draft the appropriate documents. FISCAL IMPACT: The ro ~^~ / P posal requests that the $62, 182%balance from the FY92-93 Fee Class accounts and approximatel 93-94 Fee Class accounts be returned to Parks and Recr a00 nromThe Fee^Class account(s) are not part of the General Fund budget. ~~1~vxY c:UMMISSION RECOMMENDATION: opt the attached fee policy. ,, ~;.' ~._ Respectfully submitted, ~'~" Approved by, Pete Haislip, Director Parks & Recreation Elmer C. Hodge --_______ County Administrator ------- ----------------- Approved ( ) Motion by: ACTION --- VOTE Denied ( ) No Yes Abs Received ( ) Eddy _ Referred ( ) Johnson To ( ) Kohinke Minnix Nickens PROPOSED FEE POLICY Whereas, the Roanoke County Board of Supervisors directed staff of the Parks and Recreation department to review and update the fee ordinance; and Whereas staff have completed this review with recommendations; and Whereas, the Parks and Recreation Advisory Commission approved said recommendations; and Whereas the Board of County Supervisors in a work session with the Parks and Recreation Advisory Commission supported the fee ordinance recommendations; and Whereas, the first reading on this ordinance was held on and the second reading on this ordinance was held on Be it ordained by the Board of County Supervisors of Roanoke Count that: y 1• Ordinance No. 92590-13 is hereby repealed in its entirety. 2. The Director of the Roanoke County Parks and Recreation department is hereby authorized to establish fees for Parks and Recreation services, subject to the approval of the County Administrator and subject to the following conditions and standards: A. Roanoke County will charge no user fees for County sanctioned youth athletic league activities. The general fund shall subsidize all direct and indirect costs of these services. Where services are requested above the basic level, the Parks and Recreation Department will recover all direct costs from the leagues. B• Senior Citizen and Therapeutic Recreation program participants would continue to receive discounts. C. New and existing program fees would be established based on the current fee schedule, actual direct and indirect cost, and a yearly market survey of comparable programs in the Roanoke area. PROPOSED FEE POLICY Page 2 D. The Parks and Recreation department will seek to recover, through user fees, a minimum of 115 0 of the direct cost of providing Parks and Recreation programs and events. Direct costs are defined as the specific cost of course instructors, materials and supplies, specialized equipment and training, and transportation related to the program. Indirect costs include the general fund appropriation for full time staff, administrative support staff, and operating costs (i.e., phone, utilities, office supplies, etc.) E. All Fee Class revenue generated above the direct cost would be returned to the Parks and Recreation department to fund improvements to existing programs and facilities, small capital improvements, and equipment. This is retroactive to FY 92-93. F. No Roanoke County citizen shall be denied access to Roanoke County sponsored programs for a lack of funds. The Director shall establish and administer a fee waiver/ scholarship program. Families shall be allowed a maximum of $500 per year of services and individuals $100 per year. a:feeord 8/1/94 3:12pm SEPTEMBER 13, 1994 .~, flC~.Q1nQ~j ~~c o~ PROCLAMATION DECLARING THE NAME OF THE DAM AT SPRING HOLLOW RESERVOIR THE "CLIFFORD D. CRAIG MEMORIAL DAM" AUGUST 26, 1994 WHEREAS, a search for a new water supply for the Roanoke Valley began over 20 years ago; and WHEREAS, in 1983, an area in west Roanoke County known as Spring Hollow was chosen as the ideal site; and WHEREAS, in i 986, the voters of the County of Roanoke, Virginia approved a bond referendum to finance the Spring Hollow Reservoir Project, and WHEREAS, Clifford D. Craig was the Utility Director during the critical stages of planning and construction of the Reservoir Project; and WHEREAS, Mr. Craig oversaw the construction of the dam and pump station, and was the lead designer of the treatment plan# which is expected to save Roanoke County several million dollars; and WHEREAS, on March 26, 1994 while at the Spring Hollow Reservoir, he became ill and suffered a fatal heart attack; and WHEREAS, the Roanoke County Board of Supervisors a~etermined that a fitting tribute be developed to recognize Mr. Craig's autstanding contributions to the project and; WHEREAS, the decisin~ Hollow Reservoir in Cld~' THERE of ../ MEMORANDUM TO: Mary Allen Diane ~~ ~~''~/ FROM: SUBJ: Legal Notice DATE: August 30, 1994 ease advertise in the Roanoke Times and World News the Pl following legal notice: roval to vacate the following portions of Request app Public Utility Easements: uare Feet, located on Lot 1 (Tax Map #26.16-12-1) located on Lots 19 and 20 (Tax Map #26.16- 150 Sq 329 Square Feet, 26,16-12-22) 12-20, 21) Located on Lot 21 (Tax Map # 149 Square Feet, Section 5, Subdivision as all are located in Waterfopage 21 and situated in the recorded in Plat Book 16, Hollins Magisterial District Thank you. dj PLEASE BILL TO: Mr. Steve Strauss Strauss Construction Company 5100 BernvA 24018 S. W. Roanoke, h ~o• ti ~v~o~ ~ o~~~ Qv. \P~+y~P~~°' EX. 5' PRIVATE ~- ~O 0' W.L. & S.S.E. ~t~~ Q ~ P.B. 16, PG. 21 CHORD = N 41°21~00~~W 43.64 kl ARC = 43.67' v \ 4~ ~o V~ y PORTION OF EX/ST/NO - 20' P.U.E. TO BE VACATED EX. 20' P.U.E. P.B. 16, PG. 21 ~ ` LOT 20 I - ~ 54.06' S 47'00'00" W 20.01' I I TAX #26.16-12-22 LOT 21 i~ n ~I U I ~n ~~:. :.:;~ a. ~ ~~~ ~ u= EX. 15' UTILITY EASEMENT Z SECTION No. 5 s~ "WATERFORD" ,v, P.B. 16, PG. 21 oL ~o EX. 1 STORY ~ BRICK & FRAME a, TOWNHOUSE ~'= CARPORT I ____ 3 -o v D C-1 BLACK WALNUT COURT 30' PRIVATE R/W LOT 22 EX. 5' PRIVATE W.L. & S.S.E. P.B. 16, PG. 21 LEGEND ~ P.U.E. PUBLIC UTILITY EASEMENT -- ___ R/W RIGHT OF WAY W.L. do S.S.E. WATERLINE & SANITARY SEWER EASEMENT ~ ~ P.B. ~ PLAT BOOK PORTION OF DgST1NG 20' P.U.E. TO BE VACATED LINE DIRECTION DISTANCE 1-2 N 35'02'51" W 30.02' CH. 2-3 N 57'31'14" E 5.00' 3-4 S 35'02'51" E 29.57' CH. 4-1 S 52'23'05" W 5.00' TOTAL AREA = 149 SQUARE FEET - EX. PUBLIC W.L. & S.S.E. P.B. 16, PG. 21 NOTES: 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THIS PROPERTY NOT SHOWN HEREON. 3. THIS PLAT IS FOR THE SOLE PURPOSE OF VACATING A PORTION OF THE EXISTING 20' PUBLIC UTILITY EASEMENT AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. CURVE TABLE CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA C-1 151.03' 39.86' 20.05' 39.75' N 54'03'58" E 15'0719" C-2 5.00' 7.92' 5.07' 7.12' S 73'00'00" E 90'44 45" C-3 315.00' 96.71' 48.74' 96.33' S 36'25'20" E 17'35'24" C-4 335.00' 30.03' 15.02' 30.02' N 35'02'51" W 05'08'09" C-5 330.00' 29.58' 14.80' 29.57' S 35'02'51" E 05'08'09" PLAT SHOWING PORTION OF EXISTING 20' PTUT.t~LIC ~JTTILiT~~' E~.SEivlEiv 1' m~ TI Ti ZT A /'v A TTT `n o ~ o l~ rn M z N 4646 30'18" E 20.46' .. 9/ 2/g4 MA gCN called and sai te~- on Grievance serve another e Reynolds ha on gneXt meeting consent . panel•ViHe said to Put Brenda 0~ ROANp,Y~ ~ ,~ p z ,, c~ 1838 DEPARTMENT OF PARKS AND RECREATION ADMINISTRATION PETE HAISLIP DIRECTOR JAMES E. JONES ASSISTANT DIRECTOR OF PARKS DEBORAH H. PITTS ASSISTANT DIRECTOR OF RECREATION T0: Elmer Hodge, County Admini t or FROM: Pete Haislip, Director DATE: September 1, 1994 SUBJECT: Parks and Recreation Fee Policy Attached is a copy of the fee ordinance board report. I believe I have addressed your concerns. Paul Mahoney and I have met and he has developed the ordinance. If you concur, I would like to place these on the agenda of the next Board of Supervisors meeting. Thank you for your support. cc: Mary Allen (with disk) ph/nd a:feeord2.eh 1206 KESSLER MILL ROAD SALEM, VIRGINIA 241 53 (703) 387-6078 ®Recycled Paper ACTION N0._ ITEM NUMBER AT A VIRGINIAMHELDNAT O HETROANOKE COUNTYUADMINISTRAT ONRCENOER COUNTY, MEETING DATE: AGENDA ITEM: Parks & Recreation Fee Policy COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In July of 1993, the Board of Supervisors and the Parks and Recreation Advisory Commission had a work session to address staff concerns with the existing Fee Ordinance. The ordinance, adopted in July of 1990 and outlined below, essentially established a separate fee policy for each of the eight different recreation program sections: Existing Fee Ordinance Section COMMUNITY ED LEISURE ARTS OUTDOOR ED SENIOR CITIZENS SPECIAL EVENTS THERAPEUTICS ADULT ATHLETICS YOUTH ATHLETICS Administrative Regis. Fee Indirect Cost Recovery Direct Cost Recovery 5.00/PERSON 250 1000 5.00/PERSON 250 1000 $0 $0 1000 $0 $p 1000 $0 40% 1000 $0 $0 200 $0 $p 100a $0 $0 $0 This policy generated an inconsistent and inequitable pricing structure whereby program prices were driven by what section offered the program, as opposed to the original philosophical approach of a demographic or age based fee policy. Staff concerns increased as they began planning for the closure of the Leisure Arts and Ogden Centers and the consolidation of programs to the Brambleton Center. The consolidation of programs to one site provided the recreation division with the opportunity to integrate and expand programs for all ages while significantly reducing costs. Implementing an intergenerational program with an open enrollment policy, requires an equitable and consistent pricing structure. The existing ordinance does not allow that flexibility. At the July, 1993 worksession, staff presented a new policy that recommended: •eliminating the specific calculateT adult team)eregistration •using a $10 per participant ($50 p fee in recognition of the indirect costs incurred by the County •implementing a $5 per person membership fee (card) for een and senior citizens and eliminating their need to pay the registration fee aid by the •increasing the share of the direct ro ram pfrom 20o to participants in the therapeutics p g 100%. The Board of Supervisors acknowledged the staff concernolicthwith ordinance and directed he Adv sory Commission Band bringpbackya new the new Director and -- recommendation. SUMMARY OF INFORMATION : The new Dir ri to losely with sa of fc andtthe reviewed the fee ordinance, and C mission, presented a new fee Parks and Recreation Advisory ril 12, policy to the Board of Supervisors at a work session on Ap 1994. The new recommendations include eliminating the existing ordinlace that requires a separate fee policy for each section. In its p staff recommended instituting a revenue target for the combined ro ram fees programs of the Rehed basedlons the Curren d fees schedule, actual would be establis earl fee analysis and survey of direct and indirect cost, and a y Y comparable programs in the surr 1 din g the built-in flexi it bysto approach has many advantages inc g adjust pricing (on a yearly basis) in relation to actual cost and creates the opportunity to recover additional indirect costs. In addition, it allows for the development of life presentsna intergenerational programs, and most importantly eneral fair, reasonable and simple pricing structure to the g public. The recommendation also stipulates that Routhk athletic will charge no user fees for County sanctioned y league activities and that tubs dized. Citizen and Therapeutic programs will continue to be s The Parks and Recreatiou Dephetmdirectsocosgtuebeea eturned to ethe generated over 100a department. These fee clas ramsv and fac~liaiese smaal t apitaa improvements to existing grog otential projects for improvements, and equipment. A list of p these funds is attached. The projects listed address serious, ongoing needs of the depa la e nt ' f fields Y or providesmuchyneeded protection of park lands or p Y g improvements to existing programs and facilities. Most have been included in the department he for years but the resources have not been available to address Allowing the department the fsmalblcapital ne dslnwith minimal or innovative way to address many no impact on the general fund budget. The department requests that this portion of the policy be made retroactivefee class revenuehso will enable the department to access existing improvements can begin immediately. FISCAL IMPACT: The proposal requests that fee class account balances of $62,182 from FY9ion3 These6funds wee generated by returned to Parks and Recreat ast two years, and Recreation division fee classes over the p represent revenues collected inssxrevenues are not partc of the providing the programs. Fee cla General Fund budget and the allocanoo im act e on fthesgeneral sfund Recreation will have little or P budget . ____~.~„r.rmT~rT. Adopt the attached fee p Approved by, Respectfully submitted, Elmer C. Hodge Pete Haislip, Director County Administrator Parks & Recreation -- ------- VOTE -------- ----------- ACTION No Yes Abs Approved ( ) Motion by: Eddy - Denied ( ) Johnson - Received ( ) Kohinke -- - Referred ( ) Minnix ____ -- - To ( ) Nickens - 71~~ 9- ~- 9y ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 13, 1994 Welcome to the Roanoke County Board °f esdape andr themfourth Regular meetings are held on the second Tu y Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs anh Board at (703 n 2~~an we request please contact the Clerk to t that you provide at -east 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1, Roll Call. 2. Invocation: 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCIAMAI'IONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. ~f' ~-~ I c y~ NEW BUSINESS 1. Request from Friends of the Blue Ridge Parkway, Inc. for Funding. t~~g D~,~t~t) EC /'~ 2. Request for Appropriation of Economic Opportunity Fund Grant Money for Hanover Direct. ~~` ~ f{, ~"~ TS FOR WORK SE•~NS ~ ~ REQUES ~ ~ ~ ~~ RE VESTS FOR PUBLIC HEARINGS ~' F• Q ~Q.j~.~ ~I~ G. FIRST READING OF ORDINANCES 1. Ordinance Amending the Utility Billing Ordinance (Paul Grice, Assistant Finance Director) 2. Ordinance Amending and Reenacting Section 21-15, Returns of Article II. Taxes on Tangible Personal Property of Chapter xation of the Roanoke County Code to Provide Alterative thod of Filing Returns for Motor Vehicles. ompton, Commissioner of the Revenue) f1 3. Ordinance Amending and Reenacting Ordinance 81490-6 Authorizing Certain Increases in Fees for Services for Parks and Recreation Activities. (Pete Haislip, Director of Parks and Recreation) 4. Ordinance vacation portions of Public Utility Easements located in Waterford, Section 5, as Recorded in Plat Book 16, Page 21, in the Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) a H. SECOND READING OF ORDINANCES t 1. Ordinance Authorizing the Donation of an Undivided ~y ~~ Interest in a Portion of the Roanoke Regional Landfill to ~e~~-- y--~ o ~ the United States of American for National Park Service r~ - i3 Blue Ridge Parkway Spur to Virginia's Explore Park. 2. Ordinance Authorizing Com~eyance of an Easement to Appalachian Power Company for Electric Service Extending Across a Portion of a Well Lot in LaBellevue. 3. Ordinance authorizing the Acquisition of a Permanent Drainage Easement from the heirs of Bernard I. Payne for the Pinkard Court Road and Drainage Improvement Project. 4. Ordinance Authorizing the Acquisition of a Permanent r~ ~ ~~ ~' S Access and Environmental Clean-up Easement from ~.v ~ ~ ~ ~~g Appalachian Power Company In Connection with the Q-- ~~''~ Dixie Caverns Landfill Site. 5. Ordinance Authorizing Donation of 0.518 Acre of Land to the Commonwealth of Virginia in Connection with Improvements to and Acceptance of Kenworth Road and Valleypointe Parkway into the VDOT Secondary System. I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Community Corrections Resources Board 3. Grievance Panel J. CONSENT AGENDA 3 ALL 1ViA7TERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOA SON IN THE FORM WILL BE ENACTED BY ONE RE OR FORMS LISTED BELOW. IF DISCRUOSMO ~ CONSIDENT~ THAT ITEM WII.L BE REMOVED AGENDA AND WII•L BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointments to the Grievance Panel and the Industrial Development Authority. K. L. M. 2. Resolution Naming the Dam at Spr' ~ ollow Reservoir the "Clifford D. Craig Memorial Da j 3. Donation of Water Line Easements to the Board of Supervisors Across Portions of Lot 22, Block 12, Section 9, LaBellevue. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Branderwood -Section 6. ' 5. Acknowledgement of Acceptance of 0.18 Miles of Peregrine Crest Circle into the Secondary System by The Virginia Department of Transportation. REPORTS AND INQUIIZIES OF BOARD MEMBERS CITIZENS' COD~IlViENTS AND COb~IlVIIJNICATIONS REPORTS 1. General Fund Unappropriated Balance 4 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of , 1994 N. WORK SESSIONS 1. Roanoke River Overlay District and Advisory Board (Terry Harrington, Director of Planning and Zoning) 2. Spring Hollow Water System (Gary Robertson, Utility Director) 3. Alternatives for Relocation of Social Services Department and Health Department. (John Chambliss, Assistant County Administrator) O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Consider the Disposition of Real Property, Namely, To Consider an Offer to Purchase (a) the Ogden Center (b) a surplus well lot; 2.1-344 A (1) To Discuss a ~-personnel matter, ~~ ~h e ~ k, ~e~t P. CERTIFICATION OF EXECUTIVE SESSION ~~ ~; QO ~ q 1 ~ 5'%13 Q. ADJOURNMENT TO 12:00 NOON ON MONDAY, SEPTEMBER 19, 1994 AT THE SALEM CIVIC CENTER FOR THE PURPOSE OF A JOINT MEETING WITH THE SALEM CITY COUNCIL • ' s' Can,-a.-~ ~-,~.az`t ~ _ ROK. CO. ~JTILITY DEPT. TEL~703-387-6230 SeP OD 94 803 h~o.003 P.02 -~ J • ~ y -~ ~~ FISCAL IMPACT: ~y Q ~~~ 1,r ~Eppp~p~Rli~ ST FF~AUTHORITO ?rtN.ST"~ ACCESS FEE CLASS FUN FROM THIS gCCOUNT TO AN AUNT UNDER THE PARKS AND RECREATION DEPARTMENTS CONTROL WITHIN THE OOUNTY CM~TAL IMPROVEMENT FUND FOR CIP PURCHASES NOT DIRECTLY RELATED TO THE FEE OPERATIONS OF THE DEPARTMENT. THE REMAINING FUNDS IN TiiF..~ ACCOUNT WILL REMAiN IN THE FEE CLASS ACCOUNTS FOR EXPENSES DIRECTLY RELATED TO THE OPERATION OF FEE CLASS PROGRAMS,~O~PERATIONS AND ~_______ r~(~S /1 G ~// 2 Z ~i.,,,~., FY~a - 9 3 ~c(~ p-- .~Gs~ys' ,- ~~~~ ~Yf3 ~f (~ ~~ ~ ~~ { G C~aoJ~ Q~ ~ ~~~ ~~--~3 ~a~~~„~. m^ n ~,"a, ~q,,,,s~, P '~1~ J 1' ~: ~ `; ~ ' ~,~ ~~ t ~. ~5 , .__. -, ,~ ,~ .. ~~,, ., ~ r ~.,~. of v 4-lf" . ,~~ . f ~~ ~? , ~ ~;~ :~ .~ ~~ ~~,?-~:_. U~~