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HomeMy WebLinkAbout8/25/2009 - Regulara'OAN I~ ti z -a 183$ Roanoke County Board of Supervisors p Agenda G~ Z August 25, 2009 Good afternoon and welcome to our meeting for August 25, 2009. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540} 772-2005 at least 48 hours in advance. We respectfully request all electronic devices be turned off orsilenced. Thank you. A. OPENING CEREMONIES (3:00 p.m.~ 1. Roll Call 2. Invocation: Reverend Dr. Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. C. D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Finance Department Achievement for Excellence in Financial Finance Officers Association (GFOA) for Owens, Director of Finance) NEW BUSINESS for receiving the Certificate of Reporting from the Government fiscal year 2007-08 (Rebecca 1. Request to appropriate funds in the amount of $1,000 to the Interstate-81 Corridor Coalition (Diane Hyatt, Assistant County Administrator) Page 1 of 4 E. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. The petition of Clyde and Amelia Roberson to obtain a Special Use Permit in an R-1, Low Density Residential District, to operate a private stable on 35.987 acres, located at 1927 Laurel Mountain Drive, Catawba Magisterial District F. FIRST READING OF ORDINANCES 1. Ordinance authorizing conveyance of an easement to Verizon Virginia, Inc. on property owned by the Board of Supervisors (Tax Map #026.18-01-15.0- 0000) to provide telephone service to the Green Ridge Recreation Center, Hollins Magisterial District (Due to time constraints, it is requested that, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure.) (Joseph B. Obenshain, Senior Assistant County Attorney) 2. Ordinance authorizing conveyance of a 20-foot wide drainage easement on property owned by the Board of Supervisors (Tax Map #079.02-01-67.00- 0000) known as Mount Pleasant Park to the School Board of Roanoke County in connection with renovations to Mount Pleasant Elementary School, Vinton Magisterial District (Joseph B. Obenshain, Senior Assistant County Attorney) G. SECOND READING OF ORDINANCES AND PUBLIC HEARINGS 1. Second reading and public hearing of an ordinance authorizing the vacation of portions of right-of way of Brentwood Court on plat of Section No. 3 of Kingston Court, in Plat Book 11, page 39 of the Roanoke County Circuit Court Clerk's Office, and retaining public utility easements, said right-of-way located in the Windsor Hills Magisterial District (Tarek ~oneir, Deputy Director of Development Services} H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (at-large appointment) 2. Capital Improvement Program Review Committee (appointed by District) 3. Parks, Recreation and Tourism Advisory Board (appointed by District) Page 2 of 4 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDAAND WILL BE CONSIDERED SEPARATELY. 1. Approval of a change order for the Mudlick Creek Bridge Replacement Project for preparation of the Federal Emergency Management Agency (FEMA) permit application package 2. Resolution to amend the County's Bonding Policy to add the County Administrator to and remove the Assistant County Administrator from the Bonding Committee J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -July 2009 5. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of July 31, 2009 6. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances for the month ended July 31, 2009 7. Comparative Statement of Budgeted and Actual Revenues for the month ended July 31, 2009 Page 3 of 4 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Joseph B. "Butch" Church 3. Richard C. Flora 4. Joseph P. McNamara 5. Michael W. Altizer 0. CLOSED MEETING pursuant to the Code of Virginia as follows: 1. Sec. 2.2-3711.A.3. Discussion or consideration of the acquisition of real property for a public purpose, namely, for a law enforcement training academy, where discussion in an open meeting would adversely afi~ect the bargaining position or negotiating strategy of the Board of Supervisors. 2. Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff regarding specific legal matters, namely Slate Hill Development, requiring the provision of legal advice by such counsel. P. WORK SESSIONS (Training Room - 4t" floor) 1. Work session for a presentation by the Western Virginia Water Authority (WVWA) on a proposal for Franklin County to join the authority (Gary Robertson, Executive Director of Water Operations; Michael McEvoy, Executive Director of Wastewater Services) 2. Work session on the South County Library Project and award of the construction contract for the South County Library (Diane D. Hyatt, Assistant County Administrator; Diana Rosapepe, Director of Library Services} Q. CERTIFICATION RESOLUTION R. ADJOURNMENT NOTE: The 7:00 p.m. evening session will not be held as there are no advertised public hearings. Page 4 of 4 ACTIGN NG. ITEM NO. `.~.- ~-1 AT A REGULAR MEE1-ING 4F THE BGARD GF SUPERVISORS GF RGANGKE COUNTY, VIRGINIA HELD AT THE ROANGI~E COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2gQ9 AGENDA ITEM: Recognition 4f the Finance Department far receiving the Certificate of Achievement far Excellence in Financial Reporting from the Government Finance Officers Association ~GFOA~ for fiscal year 2aal-a8 SUBMITTED BY: Rebecca E. {]wens Director of Finance APPRGVED BY: B. Clayton Goodman, III .. CountyAdminFStratar GDUNTYADMINISTRAT~R'S COMMENTS: SUMMARY GF INF~RMATI~N; The County of Roanoke received the Certificate ofAchievementfor Excellence inFinancial Reporting frarn the Government Finance GfficerAssociation for its Comprehensive Annual Financial Report ~CAFR}for the fiscal year ended June 30, 2ga8. This is the twenty-fifth consecutive year that the County has received this prestigious award. The Certificate is a national award which recognizes that the County of Roanoke has published an easily readable and efficiently organized comprehensive annual financial report whose contents summarizes financial information about the Gaunty and conforms to program standards. Accepting the recognition will be Rebecca E. Gwens, Director of Finance; Laurie Gearheart, Assistant Director of Finance; Margaret Bacon, Finance Manager-Payroll; Elizabeth Atkinson, Finance Manager-Accounts Payable; Brian Carter, Finance Manager- Accounting; Lisa Greer, Financial Analyst; Judy Quesenberry, Financial Analyst; and Karen McMillan, Financial Systems Information Coordinator. ACTIGN NG, ITEM NO. ~- J AT A REGULAR MEETING GF THE BOARD GF SUPERVISORS GF RCANCKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINiSTRATIGN CENTER MEETING DATE: AGENDA ITEM; SUBMITTED BY: APPRC7VED BY: August 25, 209 Request to appropriate funds in the amount of $1,Q00 to the Interstate-S1 Corridor Coalition Diane D. Hyatt Assistant County Administrator B. Glaytan Goodman, III County Administrator CaUNTYADMINISTRAT4R'S D~MMENTS: SLIMMARYgF INFORMATION: The Interstate-S1 ~I-81}Corridor Coalition has been established to integrate the planning and decision making along the corridor, Issues such as freight movement and infrastructure, economic development, environment and land use, and safetyand security must be dealt with in a comprehensive manner, The coalition members -- comprised of federal, state and focal government officials and private sector partners from New York, Per~nsyivania, Maryland, West Virginia, Virginia and Tennessee -- intend to work cooperatively to identify common concerns, and develop and execute common visions and strategies to address issues along the t-S1 corridor. The Steering CommitteefartheCoalition iscomprised of 19 members, representing each of the states. Richard Flora is a member of this Steering Committee. The administration of the Coalition will be handled through Shippensburg University of Pennsylvania. They have developed a five year plan of operations. The Coalition will be attempting to secure federal funding far the majority of the expenses. They are currently asking for local contributions for startup expenses and to demonstrate the local commitment to the project. They are asking far contributions based on the miles of i-S 1 that are located within the loco{ government unit, as follows: Less than 10 miles $500 10 to 25 miles $1,000 Greater than 25 miles $2,000 Page 1 of 2 This is requested as a one-time contribution, with the hope that the federal money will be available for the continuation at the plan. FISCAL IMPACT: Based an the above guidelines, Roanoke County's contribution should be $~,ooo. These funds can be appropriated from the Board Contingency. STAFF ~EC~MMENDA'I'IQN: Staff recommends appropriating $~,ooo from the Board Contingency to the 1-81 Corridor Coalition, as requested. Page 2 of 2 r-si cori-iinoiir~>.aLr~rrc~~ ~~~~~ ~' °t~" +~t~'~' ~~~~Il ~~~~~~~ ~~~~'~~'~° i~~ ~~~~ Imm ~'c.:~~F~"i~.~~~~, ~~~ >~~~~~r"~~~~~ f~~"~~~~.~~~ ~~~~~ ~~<@~;"~~'~~~~,~~4 ~1~~~'~~~:'I~~~'I~ ~~~~"~~u~'}~E M ~ ~~ , ,.. _ . .. ~~~~ ~~~~"~z~i~~~". ~ }~~~ ~~~~~li ~~~:L ~tl'~:t~l~~~~~~~i~~~~~ z~ty~~~~~~~ ~ ~~~ ~,~~~~r`~ll~~ ~.~` ~1~~~~~~~~~~.~t~~v~~~ ~~~~~~ ~.:~ ~~~~%~~~~1~~~~ '~~~~1~~~~~~. ~~ ~~~li'~~~. ~7~?tir1~~;'1~1~111 ~1~I+~ ~~~~~~~~~1~~'I~~. '~~'~ ;~~~ ~'~.~ 4~,~1 SIT ~~ ~ 3 '~ r ~ a 1 s y 7 ~ i i t y x ? ~ ~ ~.~~~~~ x7:~~~~~~~~~, ~~1L~~~}t"VL ~I~~r"~~~~~,)~r~~l(~~ 7~~~~"~{'4~.,;~ ~'~~~~~ ~~''~3~~1~1~~'~~~'~l, ~.~~.,'~p w ~ ~ ^. ~.i~~' ~'~~~~~"~~~i-~~' ,i1I~} iC`~ ~~1~,~;~Yti~, , i~{~i~ ~~~~~' ~~j~ 1~~~~~~~ ~~~~,~~c~I'~~. c~~~~'~~";~ °~~~1 ~~~..~I°9~1~°~~i?i~~ f~'~~~~u~ '~'~~1~~~~1. ~.t~1~}i~'~~~~ ~~1~~, .~~ ~~~~~~.~ ~``~°``4~[,+~,'f~'C~ ~~}~1-t~~~~~f~ ~~~~~;~~~1{~~~." ~~~~~ ~~~~'~~ ~";~I~~1~'~"~~~~~1~ 4~;~ ~~~ ~1~~'Y~+~.~~!. ~~~i.~~~!~~~~~~~ ~~~~~~ t ~~1~1 ;~~~~:~~' ~'~,:'~~ II1~:~'~,~~`~~9~_' ~`~~~~1~~~~~y~ ~`~~. ~~'t~'1~~~1~ ~.'~"1fiJ'~~`~~~ ~~~ ~~~~' ~~~':~~~~~'~$~` ~)~ ~~~~~:"~+ ~~~~~z~~~"i~, ~~~~~~ ~~~~~r,~~~:~+~~~~~~~.~ ~~~~~"~-~~z~;~~ ~~~~ ~~~~"r~i~~~~~~ ~~i~~ ti1 ~~i~~~~~~~-~ ~~~~~~ ~"~~.i1.1~~~~~. :~"~ ~~:~~~.~~~i~..°°~~ M • • Y • l M M ~i~1~ ~~i~~~~' ~~[~~.~ "~~'~~lll"~~~" I~~l1~C ~~~:` ~~~~~ ~'4~1~;~1~ X11 ~"~~~~~~7].~:~~~~~~~ ~,> I~~k~I~~~~,~~'. ~"~~~1~1"l~~~ ~~~~~1 `~~.'~ll"~.'~' ~~~~~~?}lt' 1"~'~~.~~4~'~'~, `w~ }~~~"~~`" f~'~:~~`~~t}. ~~~~' t~i~ lc~c„~~1. ti~I~~:' ~'~~~~'~~~~~~~ ~~~ ;~~~~ ~~ ~~~[,~I't?li7f;~~~~~~ ~~~~~~~1(~~~ ~+t 111. .. ° ~ ~ ~ _ ~~~~ ~ ~~~~~ X11 ~~~~~~r~~~~~ ~~~~ ~~~~ ~~~ ~~~~~~~~r~ ~~. ~~ 4~~~ ~ ~r~ ~~~~~~ ~~~~~~: ~~ ~,~~~~~~ I ~~ ~,'''~~a~F ~~~FiN=N~ ~; ='~ . ~I ~ I~~dw~~w~ro E~~~~~,~1 ~ ~~~,~~,E ~~~ ~~E~N~E;~ESJ~t~~N~'f_~ ~ ~=EE)E~~E t.~N~ ~T~T~ EN_~.~~T~ -`~ ~ E(~d~,~~~. [-I E ~.J.~.~rnN~ ~~~EE~~;I~~ ~EI~I'~ ~,.rN l.~'' ~E~CE~'w~~~p f~'~N=~E~E'~~N-~~,~N'~~'N= N F ~~ "~r'w~'~~'~ C~ B ~~~ d ~~ N ~y~ ~~~ ~''~ ~ ~'~~~ N ~~ q P~ ~~N~ f ~~ N?~! . ~ ~ n;~ ~,~~ ~E ~~ ~~~ I 4 -1 ~~~~°~~~r~~~ ~~1i~1+~ Yr~~~x~~~ c~~i~i~; ~~r~~~r7~~~ __ ~ ~ i; ~~ ~ ~ ~ ~ Illf~~l~ ~ ~- _ ~ ,~ ~c~.l~i~r~3 ~~~aa~~i ~r~C~~~~ ;~~ ~~ ~ ~ STATEMENT OF FINANCIAL ACouI~II~G STANDARDS AI~~ POLICIES OF SHIPPE~iSBURG Ui+Vl1lERSITY 1N RELATION TD THE "INTERSTATE 51 CORRIDOR COALITION" ~baut 5hipperrs,~urg University hippensburg UniversityofPennsylvania,founded in 1571, is a comprehensive public regional univerityoffering undergraduate and graduate degree programs to approximately ~,~~~ undergraduate and ~.,Oi~ graduate students Located in Shippensburg, the university is one of fourteen universities in the Pennsylvania state System of Higher Education {PASS1~1=}and was initially accredited in ~,9~9, In April 2DQ9, the Middle State Commission on Higher education reaffirmed this accreditation and stated that the university "continues to meet the eligibility requirements in Characteristics of fxc~lt~nce." External Funding Policies and Procedures The university houses an Institute for Public Service and Off ice of Sponsored Programs {IPS~OSP}that administers all policies and procedures concerning external funding for research and scholarly activities The IPS f OAP is well equipped and experienced in administering external funds and in the last five years alone it has funded or processed over 3S million in grant av~rards. In addition to the IPS~05P Director~and Office Associate, other qualified professionals involved in processing external funds include a Grant Accounting Manager and Grant Fiscal Assistant. The financial statements of the l~niversity are audited annually by Parente Randolph, LLCand consistently receive an unqualified opinion. In con~unctivn withthe other PASNi* universities, the university uses SAP accounting software. A detailed Grants Handbook and a Program Planning and Budget Guidelines handbook provide further details on policies and procedures, These are available upon request from the 1PS~05P. Praposea~ l~eport~ng Standards ana~ Palic~es for the interstate ~~ Carr~a~or Cval~tr'on A dedicated fund and appropriate accounts will be created on behalf of the Interstate 51 Corridor Coalition, depending on the nature of the contribution and how the funds are designated for use. A contract gill be developed to document the specific terms for the use of the funds and any other conditions or restrictions. Ripon receiving funds, a receipt will be issued to the contributing party and mailed to the address provided. A record will be made of all transactions related to the account 1PS~OSP and the grant accounting office have a strong system of internal controls to assure that the funds are properly expensed within the terms of the contract. A protocol far approving expenditures of account funds will be developed and approved by the interstate 8 Corridor Coalition Steering Corr~rnittee. Such a protocol will guarantee that funds are withdrawn for approved and appropriate expenses, In a~regular and timely fashion ~i.e., nnonthly,quarterly or semi-annually), detailed financial reports will be issued and provided to all Interstate 81 Corridor Coalition members, Shippensburg Universityaf Pennsylvania Grant Accounting QOM 112} 187101dMainDrive ~hippensburg PA x,7257 www.shi~edu Telephone: ~~~~} ~~~~~~~~ Tax id no~ 23-Z50U~~ Shippensburg university of Pennsylvania Institute for Public Service and Office of ~pansored Programs ~HH 2O7~ 1871014 Main Drive Shippensburg, PA 17257 hit :webs ace,shi .edu i ss index,html Telephone: ~7~.7~ 477-1251 Statement prepared by George Pomeroy, Director ~f the Center far hand else and Professor of Geography, S'hippensburg CJr~iversitY, with the assistance o f the Ir~strtu~e for Pu~Ir'c ,Services ana~ Grant Accourat~rrg of flees at Shfppensburg CJn~vers~~y~ Gorge Parneray is the university representative for the interstate S~ Carrr'dor Coalition. ~_~~~rN ~i~~~~~~` ~~i~r~~~~r I=~~cN~ril ~i~r~ ~~i~r~r~i '~~r~lfirr~r~~~ N~~~~!r~ ~° ~ii~ '~iir~N ~rri~i~~~~~ '~r~~~~N~r~i ~r~~ ~ ~rr~~,ar~~~~r~. N°1r~'i~~r~i ~r~r~~r~~~r~r~~r~f~r '~~~ `i~~rir~i ~r~~ ~ r~~rfi~iar 'a~r~ir~i~ !r~~ ~~ ~~rr7'~~~r~~~r~ r~~~ ~~~rx~~rr~ ~~ rr~~~~~~ktar~~ ~~~~I rrir li~~r~ ~~ '~~rN ~~~.~~ 'Jrl~at~~ rr~~~~~~r~ ~r~Nl N r~ ~r~~~ t r~r~y~N~r~ Ili~c~ ~~~~~~I~r~i ~~rri~~.,r~~ ~r~r~lr~ ~ ~~~~T~~ ~~r~b~rl~r~~ ~~~~ ~~~~r~N~vr~i ~~~ar~ ~~r~ir ~r~r~~~r~i ~r~r~l~1i~~ ~~r~~r nr~N~ir~i ~~N~i~~~~ ~~r~t ~~Irlr~ '~r~~~t ~rt~~r ~~ 'ir~~r~ij~~ ~~~~rn Nr~~~~r~f~ ~i~~I~ Nr~r~ir~~ ~~N~r~~t ~~..~~il N~~~~r~ ~~~~~r~~~~~i~~~ ~~~rr~ ~~~r~r~h ~~i~r~N ~r~r~~ii~~ 'irir~~ 'P~ it SIC I~~~~ir~ ~i~~ri ~~r~r~~~ii~~~ ir~ir~N~ ~~r~~~ 'INS - N'N~~ ~~~~r~~N ~~r~~r~i~r~ ~iiri ~~~~~ ~~~'~N~r~ir~ ~iri~ ~~r~~~~~~~i ~'~r~i~~~~ ~ri ~~~~r~!~~ ~~l~i~ ~i~~i ~~r~~r~~~ii~~ '~r~~~~~;~. ~~~ ~ir 'IC Nr~fi~ir~ ~itr~i ~~r~~~r~ii~r~ ~'~rii~' ~~~ ~r~~ ~~~~i~~i~'~ 'irir~ii T~~~ ~~rr^~~~~~ I~~~~~.at ~~µ`ir~i~r~i ~i~~~~r N!~ ~r~~~ ~r~il~l N~~i~~~'~I ~ ~~nr~ Ali#~1'St~~'~ $~ ~~f ~~~~~' ~~~f~101~: ~~1~~1~1~ ~ ~S~If~lp~~ ~~ ~5~'S I~n~l~~~ ~QSt - ~~~r Q~1e Cost «era ~ Fxectative Director 2 Administ~'ative Assistant Freight Movement f interrnodal ~rofessi~n~l ~ focal ~ov`~ ~ ~~nd use J ~conornic pev~ 5 Safety/ i<nvir~nmer~tal 6 Oi5 ~ we~site technician subtotal of5alaries, wages, & benefits ? trave{expenses S Office operations ~prir~ting, 5~pplies, etc. 9 university overhead Overhead at2D% of salaries, wages, and benefits salary a~dr~, fringe su~tarat ~as,~oa ~a~ ~~~,~aa B,OOa G9% ~4,~~a 95,000 ~a~ ~~,~oa 95,000 30% x,2,500 95,OOa 30% ~.2~,5Q0 ~a,~oa ~~~ ~~,~oo subtotal 638,8~q ~5,aaa ~5,a~o ~o,aaa ~a,aao subtotal 55,Daa averl~ead a mt, ~~~,~~4 ~6~~5~~ assumes 24°l~ overhead 5~~,58~ ln~ers~a~e S1 Corrr'dor Coarlition~ outline / ~strmote o~ Cos#s A~~ual Cost ~ Year Tuvo Cost Item ~. F~cec~tive Uirec~or ~ A~mir~istra~ive Assistant ~ Freight Maverner~t / interr~odal PrQfessianal 4 ~.oCa~ ~~V~t ~ ~ar~{~ l~Se ~ ~~Dr~Q~'l~c DeV, ~ safety ~ ~nvironf~er~tal ~ ~~S ~ ~bS~t~ techn~c~an subtotal of salaries, wages, ~ benefits 7' travel ~xper~ses 8 Office operations ar~d equipment ~printir~g,supplies, etc,} 9 ~niversi~y overhead Overhead at201~ of salaries, wages, ar~d benefits calory a~dn. fringe 5u~~oiFa~1 ~~O,~~a 3~~/0 ~,4~,979 39,9oD 7~~I x$,808 ~~,~~~ ~~~ ~~~r~~~ ~~,~~~ ~~~~ ~~~1~~~ ~~~~~~ ~~~~ ~~~r~~~ ~~,OaO 7~% X2,429 ~~~tQtal 079,72 25,000 25,000 x.5,000 18,000 subtotal 43,000 overhead a mt. ~3~,94G 8.5,075 assumes ~0% overhead 858,G7~ ln~ers~a~e 8~ Corridor Cv~~i#ion. ~u~line /~str'rrta~~ ~f Cnsfs Annual Cost - Year ~`hree Cosh lterr~ i ~xecu~IVe alrector 2 Adrr~inistrative Assistant i<reigbt Movement f Intermoda~ Professionai 4 ~.ocal av`~~ hand use ~ economic Dev. 5 safety ~ environmental 6 GiS ~ website ~eci~nician su~totai ofsalaries, urages, ~ benefits 7 travei expenses 8 Office operations ~prin~ing, supplies, etc.} ~ University overhead Overf~ead atD/ of salaries ages, and benefits salary ada~n, ~rir~ge sub~o~~! ~~~f~~ ~~JL~ ~~~,~~~ `7~~C3J~ ` f ~~ ~j~~~ ~D4,738 3% ~39,~79 ~D4,738 3l X39,379 104,7'38 % X39,379 44,10 75°Io 7'7,548 suhtotai 7,503 X5,000 ~,DOo ~.S,oOO ~,~~~ s~~total ~4,~00 overhead arnt. 144,71 $fi8,323 assumes ~0%overhead 9.1,323 1I1~~~~4~i~ V~ ~V1 i ~LI~~ ~+VLI~/~~V~~ ~~(~~~~4 ~ ~~#111T~~~ V~ ~V~i~ Annual Cast -Year Four Cast Item 1 ~xec~t~ve Director 2 Adm~nistr~tive Assistant Freight ~#ovement ~ ~r~termadal Prai~essianal ~ iaocal Gov`t ~ L~n~ ~S~ ~ EcoC30r~IC ~ev~ 5 Safety ~ Fr~vNronmer~tal ~ GAS ~ webslt~ t~C~lnEC~an subtotal of salaries, wages, & ben~i:its ~' travel expenses 8 Ofl=ice operations ~printir~g, supplies, etc.} ~ ~r~ive~sity overhead Overhead at~O~I of salaries, wages, and benefits salary addn. fringe su~tot~1 ~~~+~~ f ~~~r~~~ 4~,9~0 80% 79,~~ 7 ~U~r~~4 ~f~ ^ ~~Of~~ ! ~o~t~~~ ~~/0 ^ ~~U~~~1 ~o~f,7~~ ~~f0 ~~~f~~~ `F~fV~ ~o/~ ~1~~~ subtotal ?70,84 X5,000 X5,000 ~S,oDO X8,004 Subtot~~ ~~ f~o~ overhead amt. 154,37 924,820 assures 20% overhead 96?,SAD In#ers~ate 8~ Cerrid~r Coalttron; Qu~~ine/~sti~a#~ of Co~~~ Annr~al Cost » Year Flue Cast l~em ~. k=xec~tive director 2 Ad~~r~istrative ~ss~stant k=refight N~overr~er~t J ~nte~moda! Professions! 4 k`oca! Gov't ~ hand t~s~ ~ ~cor-ornkc Dev. 5 safety ~ Environmental 6 Gk5 ~ website tech~iciarr s~~tots! of salaries, wages, & hene~its 7 Crave! expenses 8 Office operations sprinting, supplies, etc, 9 University overhead overhead at20°I~ of ssraries, wages, and hene~its sa~fary ao'dn. ~r~ng~e su~~ota~ 1~7,6~8 36°l 174,168 46,189 84% $4,~~8 ~~~,~~~ ~r ~57,~81 X15,473 fi% 157,55 X15,473 36% x.57,551 48,60 U~JL~ SJ,~JV suhtota! 81,236 2~,oDO 25,D00 15,OOO 1S,D00 subtot~! 43,000 overhead a mt. 164,247 985,453 assumes ~~°lo overhead 1,48,483 ACTION NO. i ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RQANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'I•ING DATE: August 25, 2009 AGENDA ITEM: Requests far public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Philip Thompson Deputy Director of Planning APPRgVED BY; B. Clayton Goodman, III County Administrator CGUNTY ADMINISTRATGR"S CQMMENTS: BACKGRQUND; The first reading on this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of this item does not imply approval of the substantive content of the requested zoning action; rather, approval satisfies the procedural requirements of the County Charterand schedules the required public hearing and second reading of this ordinance. The second reading and public hearing on this ordinance is scheduled far September 22, 2009. The title of this ordinance is as follows: 1, The petition of Clyde and Amelia Roberson to obtain a Special Use Permit in an R~1, Low Density Residential District, to operate a private stable on 35.987 acres, located at 1927 La~.~rel Mountain Drive, Catawba Magisterial District, Maps are attached. More detailed information is available in the Clerk's Office. Page ~ of 2 STAFF REC~M~IENDAI'I~N: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this rezoning ordinance forthe purpose of scheduling the second reading and public hearing for September22, 2009. 2. "f hat this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items} 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 / '~ ~ ' ~t',~: is ;~' . ~ ., ~ h 1~. ;, ~,; i .._ ~ ~~ ~~ .~ ~~ ~ a ~ . _~ 55 ` _ _„, Vti 1 ~ ~~F t t~_~~ i i. 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'-~''' ~`c~r~t~~~ti~ e~ve~~- ~` ~' l~i~er~~~ i~t~~c~~ "~~aw~~ ,~~~ ,,'war Roanoke County Department of Community Development ,~pp~r~a~r~ ~ ~~ ~ ~rr~ella R~~er~t~,~ ~,~~strn ,~~r~~: 1 r~pas~ "~r~~;: fax 1 ~a p~ 't~r~r: a '-+ H 3 ~. ~ ~'' ~~°~ as t~r~~ C~~s~~i~~~ ' ~a era Aria; `~ ~' ` ~ ~~~ Jul, ~L~(7,? ~~~~ 1 "' =~0~' _. ___ _ __.: ._ ._ _._ _ _ . T .._ , . __ .....__,r _~ ... __ `~ II+~tI~6~~[711 i r" ~l ~ ~s „~., ~ ~,rii~cipal I~~~u~tr~al ~ ` 5~~ur~~o Vill~g {~~ categ~r~~ , ~'` Ec~~mi 1~tuni~ ~rww cat~+ ~~ r;' n:, ~., s L, Preston Bryant, Jt•. aasiplr H. tvtar~on Secretsry~ of natural Direclnr Resources - i { ~~;' 3' r , , ?(1~ (i~l'Crnnr SIrtCI Ricl3cti~v~id, 4~ir;i~iia ~321~)-2t1t0 4 ~S(~I) 78G-G1?4 .reply to: Cltrtksville Regio~ra! ~ce,1 ! b"3? ,NrAhitiuy 15 Sarrth, Cfat+L'svrlle, I!~ ?39?7 7'ei: 434-X79-3G4$ Fat: 433-374-3bSb 3uly ~ 1, 2~~9 i1~, Clyde Roberson 1927 l~,aurel ll~ountain Drive Salem, ~A 241 S3 Dear l+rir. Roberson, Following our conversation regarding your horses}, I have visited your property in Roanalce County. As I understand it, you will have one to t~vo parses on the 4~ acres of predominantly wooded pasture. V4~ith tl~e curre~~t pasture arrangement, at no time will the horse(s) be confined to an area where rnanllre deposltton will be C4nGet~trared necessitating collectlotl alld land appllCattptl. Thereforc,l cannot foresee a manure management concern. 1 would suggest that if you pro~jide supplemental fed. to the horses}, to do so in multiple locations over time. This strategy will alleviate at~y potential waste feed and mam~re concentration at a single location. if you have additional questions or [ may be of further assisranee, please give me a call at 43~-37G- l.Olf. Sincerely, ~~~ .~ Bobby bong Nutrient Ivianagement Specialist State ~trrks • Sol! nrrr! ~3'ater~ Corrse~~vrttiarr • 1Vaturrr! ~'c~t~ittt~e • 4rrtrfaor Reer~rrtir3rr Plai~rrirt~ Clresa~eake Bay Loco! Assistrrrrce • D~rlr! Safety lrllc! I'IUl}IIJI!lllll :~~lllilr~CJItIL'1Tf • ~rr~id Coiiser~~rrtion ACTIN N4. ITEM NO. AT A REGULAR MEETING OF THE BGARD GF SUPERVISORS GF RGAN~KE CGUNTY, VIRGINIA HELD AT THE RGANOKE CGI.INTY ADMINISTRA"I~IGN CENTER MEETING DATE: AG ENDA ITEM; SUBMITTED BY: APPROVED BY: August 25, 2009 Grdinance authorizing conveyance of an easement to Verizon Virginia, Inc. an property owned by the Board of Supervisors Tax Map #026.18-01-15.0-0000 to provide telephone service to the Green Ridge Recreatian Center, Hollins Magisterial District Joseph B. abenshain Senior Assistant County Attorney B, Clayton Goodman, III . CountyAdm~nistrator CGUNTY ADMINISTRATaR'S COMMENTS: SUMMARY ~F INF4RMATlON: Verizon has requested a deed of easement for the permanent installation of phone service to the new Green Ridge Recreation Center an Woad Haven Road in the Hollins Magisterial District. The deeded easement will be a standard 10 foot wide utility easement which will permit the installation of a pale and phone cable in an underground conduit placed by the contractor. Verizon and the building's contractor have requested that this easement be approved by the Board of Supervisors as soon as possible to avoid any delay in the opening of this important County project. Therefore, a waiving of the second reading of this ordinance and its approval on an emergency basis is appropriate in this case. STAFF REC~MMENDATI~N: Staff recommends the approval of this ordinance and the waiving of a second reading thereof. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRAI"ION CEN`fER ON TUESDAY, AUGUST 25, 2009 ORDINANCE AUTHnRIZING CONVEYANCE OF AN EASEMENT TG VERIZ4N VIRGINA, INC. QN PROPERTY OWNED BY THE BOARD 4F SUPERVISORS TAX MAP #42fi.~ 8-4~ -~ 5.4-444~~ TD PROVIDE TELEPHONE SERVICE TD THE GREEN RIDGE RECREATION CENTER, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County is constructing a new Green Ridge Recreation Center on Wood Haven Road and requires telephone service to this building; and, WHEREAS, Verizon Virginia, Inc. ~Verizon~ requires a 1 o-foot wide right-of-way and easement for placement of utility poles and installation of underground phone cable along Wood Haven Road through the Roanoke County property, designated on the Roanoke County land records as Tax Map #026.18-01-15.00-0004 and located at 7415 Wood Haven Road, Hollins Magisterial District; and, WHEREAS, an emergency exists to the extent that the permanent installation of utility poles and i~indergroi~nd lines for telephone service are promptly needed to avoid any delay in the scheduled completion and opening of the Green Ridge Recreation Center; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke; and WHEREAS, the first reading of this ordinance was held on August 25, 2009, and the second reading of this ordinance has been dispensed with since an emergency exists, upon a 415t~ vote of the members of the Board. -THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 25, 2009, and a second reading was dispensed with upon a 415t~ vote of the members of the Board as an emergency exists. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon Virginia, Inc. for the provision of telephone service, also designated as a communication system, in connection with Roanoke County's construction of the new Green Ridge Recreation Center at 1415 Wood Haven Road in the Hollins Magisterial District. 3. That donation to Verizon Virginia Inc. of an easement and right-of-way for placement of utility poles and related equipment, within ~~he "10' VERIZ~N EASEMENT" on the County's property Tax Map #026.18-01-15.00-0000 extending along Wood Haven Road in the Hollins Magisterial District as shown on Verizon Drawing No. BCC- 88837-R, acopy of which is attached hereto as Exhibit A, is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the Gounty Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 Verizori W. Q, No,; LEOg030 ROhN Tracbng Mo.:BCC-8$837-R VDpT Project No.: Parcel Ma: 026~t8-0f-15.DD-0000 Exhibit "A" .- ~ f l~~~ ~ a C~~~ 7'U ~~ ~1.~C~~ lr~ ~ I I ~ ~ ~ C D,~?'~+4G~~~ f ~~ ~ ~~' ~~~ E~ l l~ ~ ~~ I ~~ ~ ~ r ~ -. -. ~ -... A ~./ f~ LL ~ r ^ ~ ~ L V I~ ~~ k~~o1~ ~1 ~y ~~ ~,~ T~ ~~ ~~ ~1 D ~ ~U ~L~fLL: Site Plan Reference: VERIZ~N VIRGINIA INC. DINNER: COUNTY: RIGHT-OF-WAY PLAT Roanoke County Roanoke P.O. Box 29806 TAX MAP NO. Roanoke, Va. 24018 025.18-01-15.4{1-0000 -- ~ ~ -- ~ ~ - ~ ~ -DENOTES RAN DlOR RNV MAGISTERIAL - - - - - - - - - LIMITS OF RIGHT-OF-WAY CONTACT TEL. NO.: ~540~ 772-2071 E.A: Q. Michael Davis GRANTOR; SH E-W N-S PHONE NO.: 54x562-4504 NVSM - CENTRAL OFFICE: GRANTOR: PLAT NO. LE49030 Barkle BGC-88837-R ACTION NO. ITEM NO.~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SLIBMITTED BY: APPRaVED BY: August 25, 2009 Ordinance authorizing conveyance of a 24-foot wide drainage easement on property owned by the Board of Supervisors Tax Map #479.42-01-67.44-0000} known as Mount Pleasant Park to the School Board of Roanoke County in cor~nection with renovations to Mount Pleasant Elementary School, Vinton Magisterial District Joseph B. Obenshain Senior Assistant County Attorney B. Clayton Goodman, III ~~ County Administrator C4UNTYADMINISTRAT4R'S CaMMENTS: SUMMARY 4F INF4RMA'~14N: As part of the design work for the additions and renovations to Mount Pleasant Elementary School, the School Board's engineers with Gay and Neel have determined that a drainage easement is required across property owned by Roanoke County. See letter dated August 19, 2009, attached as Exhibit A. The designed school additions and renovations will generate concentrated stormwater runoff which must be conveyed to and discharged into an appropriate stream or channel. "rhe closest point for the anticipated water runoff is a stream which is just beyond the existing ball fields in the County's Mount Pleasant Park. This drainage item will not adversely affect the existing ball field on the County's property. The design and location of this 20-foot wide drainage easement has been reviewed by the County's engineering staff and determined to be necessary and adequate. The design for this drainage easement is required by both Roanoke County's stormwater management ordinance and design manual and similar Commonwealth of Virginia Page 1 of 2 standards. Therefore, Roanoke County Schools has requested the donation of this drainage easement by the Roanoke County Board of Supervisors. FISCAL IMPACT None STAFF REC~MMENDAI'I~N: Staff recommends the approval of this ordinance to donate a 2a-foot wide drainage easement located on County property to the School Board of Roanoke County. Page 2 of 2 ~I~~ GAY AND NEEL, INC. b . ~~ ~ ~6Q 'RADFpRp STREET ~~r GH RISTIANSBURG UA 24073 . August ~~, 2049 . I~r. Ma~i,n ~. Misicka ~ ~ R Roanoke County Public Schools ., 59~ 7 Cove Road Roanoke, ~A 24019 RE: Mount Pleasant Elementary School . - 3a~ No. 2D55.0 Dear Dr, Misicko: The site design for the additions and renovations at Mount Pleasant will generate concentrated stormwater runoff; in .order to responsibly ~ manage and discharge this runoff, the State and ,County regulations reghire,that the storm water be conveyed to and discharged~into an adequate receiving channel or stream. Yn the case of this project, the closest point where the storm water runoff can be properly and responsibly discharged is in the stream that is just beyond the exiling ball fields in the Roanoke County Mount Pleasant Park. This is the best and most responsible approach to handling the ~~torm drainage; however, the installation of die proposed storm drain tine and ditch across the park property cannot be done without a drainage easement. a twenty foot wide drainage easement must be conveyed from the Roanoke County Board of Super~risors ~Dwner of the Mount Pleasant Park property} to the Roanoke - County School Board ~Dwner of the Mount~Pleasant Elementary School). ., . The Drainage Easement Plat titled, "Plat from Records Shawing~ ~, 24' Drainage Easement for M Tax Parcel 079.42-41-X7.04-04U4 Located of Mount Pleasant Boulevard" reflects the needed easement - and was required as part of Roanoke County's drainage design requirements as set forth by the Roanoke . ,. County Stormwater Management ordinance and the Roanoke County 5tornzwater Management Design ' N~~nual that require for stormwatex to be discharged to an adequate receiving channel. This is also a requirement of the Virginia Department of Conservation and Recreation's Muumum Standard l9 as detailed in the ~~uginia Erosion anal Sediment Control Manual and the Virginia Stormwater Management ' handbook. This adequate receiving channel needed to receive stormwater discharge Ervin the Mount Pleasant Elementary School additions and ~er~ovations project is located on the above mentioned tax ' parcel owned by the Roanoke County Board of Supervisors. Roanoke County's Planning and Engi~ieering staff have reviewed and approved Plans and .Calculations, which show this channel to be necessary and adequate: The addition of these drainage items da not provide any additional risk to the above mentioned parcel, which happens to be a ball field. Thank you` for your tune and consideration in reviewing this matter. • Sincerely, day and Neel, inc. ' r ~ ' Trevor Ni. Rinazey, P.E. . Director of Engineering TMKlscw r PHaNE: (540)3$1-G011 r~/ E-MAIL:II~FO@GAYANDNEEL.CGM ~~~ FAX: (54Q} 381-2~~3"`' ' EXHIBIT A ATA REGULAR MEETING GF THE BOARD CF SUPERVISORS GF RGANGKE COUNTY, VIRGINIA, HELD AT THE RGANGKE COUNTY ADMINISTRA"PION CENTER ON TUESDAY, AUGUST 25, 2009 ORDINANCE AU'fHGRIZING CGNVEYANCE GF A 24-FGGT WIDE DRAINAGE EASEMENT ON PRQPERTY GWNED BY THE BOARD OF SUPERVISORS 4TAX MAP #Q19.Q2-Q1-61.00-000Q~ KNOWN AS MOUNT PLEASANT PARK TD THE SCHOOL BOARD QF RGANGKE CGUNTY IN CONNEC'~IaN WITH REN~VATIDNS TD MOUNT PLEASANT ELEMENTARY SCHOOL, VINTGN MAGISTERIAL DISTRICT 1JVHEREAS, Roanoke County Schools is currently renovating the Mount Pleasant Elementary School, which construction pro3ect requires a 20-foot wide drainage easement adjoining property owned by the Roanoke County Board of Supervisors (Tax Map #079.02- 01-61.00-0000} known as Mount Pleasant Park, as recorded iri Deed Book 810, page 313, in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia; and VIIHEREAS, this drainage easement is necessary to ensure compliance with Roanoke County and the State of Virginia stormwater regulations; and VIVHEREAS, Roanoke County Schools requires a drainage easement from Roanoke County for their drainage onto the County's property to ensure proper drainage from the school site (Tax Parcels, #079.02-01-68.00 and #079.04-01-04.00-0000) as shown on the plat entitled "Plat From Records Showing a 20' Drainage Easement on Tax Parcel 079.02- 01-61.00-0000, Located off Mount Pleasant Boulevard, Vinton Magisterial District, Roanoke County, Virginia", dated 0811912009, prepared by Timothy S. Nash, land surveyor; and VIIHEREAS, the proposed easement will serve the interests of the public and is necessary for the pi~iblic health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT GRDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the provisions of Section 18.44 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A firstreading of this ordinancewas held on August25, 2449, and a second reading was held on September 8, 2449. 2. That pursuant to the provisions of Sectian 16.01 of the Roanoke Co~inty Charter, the interest in real estateto be conveyed is herebydeclaredto be surplus, and is hereby made availableforotherpublic uses byconveyancetathe County School Board of Roanoke County, Virginia for drainage from the Maunt Pleasant School building property in the Vinton Magisterial District of Roanoke County. 3. ~fhat donation to the Caunty School Board of Roanoke Caunty, Virginia of a 20-foot wide drainage easement across County property identified as Tax Parcel # 479.42- 01-67.00-0000, on the above-mentioned map, attached hereto as Exhibit A, for purposes of improvement to the Mount Pleasant Elementary School (Tax Map No. 079.02-01-68.00- 4444 and No. 079.04-41-04.04-0990} is hereby authorized and approved. 4. -that the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on farm approved by the County Attorney. 5. That this ordinance shall be effective an and from the date of its adoption. 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W~ ~o I~I ~x ~~ ~ ~' ~ z Z W ~ ~m ¢ G ~~+~ ~ ~~ ~ fi p ~ ~~ Z xao ~ W V o r ~~o? vi ~ ~~ ~ ~ ~~~~~~m~ x~ ~ ~~~~ ~~ ~~ ~~ =~~a~o~ ~ W O~ Q M W m ~ [l7 Z F;• ~ ~ r~ N +"'} ~ IC1 ~ n I:I 'tl+I t '~4ofa 'We tS~tY[ 6o0f1Ef1B'~17601 f 80~b!]15'1H3M35Y3'9' SSat',A~~54~~Id1f1'SS021+6uwrx]I:f1 ACTIGN NG. rl r i r ITEM NG. ~~.. ~ ~- AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMIT'i•ED BY: APPROVED BY: August 25, 2009 Second reading and public hearing of an ordinanceauthorizing the vacation of portions of right-of-way of Brentwood Court on plat of Section No. 3 of Kingston Court, in Plat Book 11, page 39 of the Roanoke County Circuit Court Clerk's office, and retaining public utility easements, said right-of-way located in the V1lindsor Hills Magisterial District Tarek Moneir Deputy Director of Development Services B. Clayton Goodman, III y~ County Administrator CQUNTYADMINISTRAT~R'S CQMMENTS: SUMMARYQF INFQRMA'~IQN: Mr. Jeff Todd and Mr. Stephen Stillwell, the developers of The Manor at Kingston Court, located in the UVindsor Hills Magisterial District, request that the Board of S~ipervisors approve a resolution to abandon 1,325.70 square feet of existing right-of-way and retain a public utility easement as shown on Exhibit A. This 1,325.10 square foot section of property will be added to the property of Lot 1, which is owned by C. Allen UVilkerson and Debra L. V1lilkerson Deed Book. 1609, page 867}. Also the developers request that the Board of Supervisors approve a resolution to abandon 3,385.95 square feet of existing right-of-way and retain a 15-foot wide public utility easement within said right-of-way as shown on Exhibit B. This 3,385.95 square foot section will be added to the property of Lot 16, which is owned by Michael S. and Cheryl Kirkbride Deed Book 1703, page 1360}. In a previous action by the Board, the County Gf Roanoke approved a request to accept 0.08 miles of Brentwood Court Virginia Secondary Route 1983} to the end of its cul-de-sac and abandonment of this existing RGW. Page 1 of 2 Staff from the County of Roanoke reviewed the request and recommends an approval following the p~~blic hearing. FISCAL IMPACT: No countyfunding is required, STAFF REC~MMENDATI~N: Staff recommends Board approval. Page 2 of 2 ATA REGULAR MEE`I-ING GF THE BOARD 4F SUPERVISORS GF R4AN4KE CGUNTY, VIRGINIA, HELD AT THE ROANGKE CGUNTY ADMINlSTRATiGN CENTER GN `I-UESDAY, AUGUST 25, 2009 ORDINANCE AU'f H4RIZING 'SHE VACAI'IGN GF P4R'I'IGNS GF RIGHT- GF-WAY GF BRENTwOGD CGURT GN PLAT OF SECTIGN N0, 3 GF KINGSTnN CGURT, IN PLAT BaGK 1~, PAGE 39, GF THE RDANOKE COUNTY CIRCUIT CURT CLERK'S OFFICE, AND RETAINING PUBLIC UTILITY EASEMENTS, SAID RIGHT-nF-WAY LOCATED IN THE W1NDS~R HILLS MAGISTERIAL DISTRICT WHEREAS, by Resolution 10990-4.c of the Roanoke County Board of Supervisors, a street designated as Brentwood Court extending from Chippenham Drive to a turn around or cul-de-sac, has been accepted into the State Secondary Road System, as shown on the plat of Section No. 3 of Kingston Court subdivision, recorded in the Clerk's Gffice of the Circuit Court of Roanoke County, Virginia, Plat Book 11, page 39; and WHEREAS, by subsequent action of the Board of Supervisors on September 9, 2008 and January 2l, 2009, the street designated as Brentwood Court, Va Secondary Route 1893, after the abandonment of the initial length of Brentwood Coi~irt, was extended from its original point of beginning to the end of a new permanent cul-de-sac in this subdivision, as shown on the plat of The Manor of Kingston Court, recorded in the aforesaid Clerk's Gffice in Plat Book 2l, page 156; and WHEREAS, the extension of Brentwood Court has resulted in the abandonment of portions of the initial cul-de-sac which served as the initial terminus of that street and the Commonwealth Transportation Commissioner has expressed his approval of the vacation or "quit" of those portions of the original cul-de-sac of Brentwood Court which no longer serve public convenience so as to warrant their maintenance at public expense; and Page 1 of 4 WHEREAS, the developers of The Manor at Kingston Court, Jeff Todd and Stephen Stillwell, and the property owners of Lot 1, Black 3 and Lot 16, Block 2, of Kingston Court, Section 3, which adjoin the original cul-de-sac of Brentwood Court, have requested, pursuant to Section 15.2-2212 of the Code of Virginia X1950, as amended}, the vacation of 1,325.7o square feet and 3,355.95 square feet, respectively, so as to add and combine these areas to their existing properties; and WHEREAS, the portion of the above described street or road to be vacated is more clearly indicated as "PGRTIGN GF RIGHT GF WAY ON BRENTWGGD CGURT TG BE CGNVERTED TG A PUBLIC UTILITY EASEMENT AND CGMBINED WITH LGT 1 BY BOARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA", attached hereto as Exhibit "A" and "PGRTIGN GF RIGHT GF WAY GN BRENTWGGD CGURT TG BE CGNIBINED WITH LGT 15 AND RETAIN A 15' PUE BY BOARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA", attached hereto as Exhibit "B", both dated 1-14-2009, prepared by Roanoke County Department of Community Development; and WHEREAS, no other property owner will be affected by the vacation of this abandoned portion of said Brentwood Court and that its current existence imposes an impediment to the adjoining property owners making improvements to their properties adjoining this previously dedicated street; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia X1950, as amended}; and Page 2 of 4 wf HEREF~RE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 14, 2009, and a second reading and public hearing of this ordinance was held on August 25, 2009. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate ~a portion of Brentwood Court, Rt. 1983, previously dedicated to public use, Plat Book 11, page 39} is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3, That so much of this street, Brentwood Court, Route 1983, being designated and shown as "P~RTI~N ~F READ T~ BE COMBINED VIlIL~T 1" on Exhibit "A" attached hereto, said portion of street being located adjacent to Lot 1, Block 3, Section No. 3 of Kingston Court ~PB11, page 39}, and "P~RTI~N ~F READ T~ BE COMBINED V111L~T 16" on Exhibit "B" attached hereto, said portion of street being located adjacent to Lot 16 ,Block 2, Section No. 3 of Kingston Court ~PB11, page 39}, in the VIlindsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2212 of the Code of Virginia, 1950, as amended. 4. That a public utility easement is accepted, reserved and maintained far public purposes in the areas previously designated as "Brentwood Court" as shown on Exhibit "A"and Exl~iibit "B", attached hereto. 5. That the portion of the vacated street contained within the bounds designated as 1-2-3 of Exhibit "A", containing 1,325.10 square feet, shall be added and Page 3 of 4 combined with Lot ~ , Block 3, Section No. 3 ,Kingston Court, Tax Map # 086.08-O1- 09.02, currently the property of C. Allen & Debra L. Wilkerson. 6. That the portion of the vacated street designated at "P4RTI~N aF RCAD Ta BE COMBINED WILQT 16" of Exhibit "B", containing 3,385.95 square feet, shall be added and combined with Lot 16, Block 2, Section No. 3, Kingston Court, Tax Map # 086.08-O1-09.01, currently the property of Michael S, & Cheryl Kirkbride. 7. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 8. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 9. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2212 of the Code of Virginia, 1950, as amended. Page 4 of 4 THIS PL4 T DOES NOT REPRESENT A FIELD SURVEY AND ONLY ~1~4 Y BE USED FOR THE PURPOSE OF DIVIDING PROPERTY AFTER A PAPER STREET IS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES, A RECORDED SUBDIVISION PL4T WAS USED TO DETERMINE EXISTING ACREAGE AND ACREAGE TO 8E ADDED TO THE PROPOSED PETITIONERS PROPERTY. , TAX ~ 88.08--07-09.02 C. ALLEN & DEBRA L. 1PILKERS4N 0.245 Ac. L4T 1 LINE TABLE L/NE BEAR/NG DISTANCE 1-2 S32~6 35 W 86.86' 2-3 S78 48 59 E 32.68 3-1 NlObO 39 E 81.15' C~yIA ~•. p~~11 ~~~ ~~`~ r aRl ~8~ ~~ v W N V "O (J'I O1 LEGEND PORTION OF ROAD TO ,. . ~. ~.~~. ,., ~~` ~''`~~'~~'`` BE COMBINED W1 LOT 1 ,~~ ~~ 1,325.70 S,F, M P 0. 86.OB EXHIBIT "A" SC,4LE: ~ ~ ~~~~ TAX a N PLAT SHOWING PORTIOIV OF RIGHT OF WAY ON BRENTWOOD COI,IRT TO BE RETAINED AS A PUBLIC UTILITY EASEMENT tP.U,E,}AND COMBINED WITH SOT 1 .3, . ~~ E,, BY BOARD DF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PREPARED BY; RDANDKE COUNTY DEPART `MENT' DF CDI~I~UNITY DEYE'L DP1 ~E'1 ~T DATE: 7- t4-Z009 TH1S PL4 T DOES NOT REPRESENT A FIELD SURVEY AND ONt Y MAY BE USED FOR THE PURPOSE OF DIVIDING PROPERTY AFTER A PAPER STREET IS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES. A RECORDED SUBDIVISION PL4T WAS USFD TO DETERMINE EXISTING ACREAGE AND ACREAGE TO BE ADDED TO THE PROPOSED PETITIONERS PROPERTY. , LINE TABLE LINE BEARING DISTANCE ~ -- 2 N32'06'35 "E 30, S6' 2-3 N32'nfi'2~ "E 20.5' ~~ ~~~o~~ U t~C V li 1JA~1~A CURVE RADIU5 ARC LENGTH DEt TA TANGENT CHORD SEARING CHORD DISTANCE A 2$5.00 77.87' 15',38'47" 39. f5 S71'15'S7"E 77.58' B 25.00 846'36" 21.69' 57479 59 W 33.60' C 271.35 99.08 10'5515 50,10 S21'38 45 W 98.53' D 50, 00 121.80 x39'34'05" 135, 78' N31'2150 E 9,3 84' E 25.00 30 78' 70'3109 17.68 S03~917 E 28.87 ti C~j~p~ °~ .-A „ ~~~ ~~~ Rr' ~ ~Rr ~~o ~~ i,Fr,FNn .~:4;~,,~~.~; PORTION OF ROAD TO ' ~~~~`~., BE COMBINED W~ LOT 16 3,385,95 S,F, TAX MAP Na. 86.OS EXHIBIT "B" SCALE: ~ »=100' ~~r s~oWl~~ PORTION DF RIGHT DF WAY DN BRENTWOOD COURT ~ ~'°~v~ TD BE CDMBIIVED WITH LOT 16 AND RETAIN A 15' PUBLIC UTILITY EASEMENT ~P,U.E,~ ~ ° ~ r F ~ BY ~ BARD OF SLIPERVIS0RS ° ~'' OF ROANOKE CgUNTY, VIRGINIA PREPARED BY; R4AN4KE CCLINTY DL`PAR"TMEN"~ CF C4MMUN1 "TY DEYEL4PMENT DATE: 7-14 -2009 ACl-ION NO. ITEM NO. AT A REGULAR MEE~'ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2009 AGENDA ITEM: Appointments to Committees, Commissions, and Boards SUBMITTED BY: Becky R. Meador C lerk to the Board APPROVED BY: B. Clayton Goodman, II! County Administrator COUNTY ADMINISTRATOR'S CGMMENTS: SUMMARY GF INFgRMA'~IgN: ~. Building Code Board of Adjustments and Appeals Fire code Board of Appeals ~at~large appointment The four-year term of David M. Shelton, Jr, will expire on September 23, 2009. This is an alternate position. 2. Capital Improvement Program Review Committee appointed by District The following one-year term appointments will expire on August 31, 2009: a. Steven A. Campbell -Hollins Magisterial District b. Wes Thompson -Windsor Hills Magisterial District c. Charles S. Wertalik-Vinton Magisterial District 3. Parks, Recreation and Tourism Advisory Board appointed by District The three-year term of Deborah George, Hollins Magisterial District, expired on June 30, 2009. The Board has been notified that Ms. George is moving from the district. ATA REGULAR MEE1`lNG OF THE BOARD 4F SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 2~, 2009 RESOLUTION APPROVING ANDCONCURRING INCERTAIN I'fEMSSET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I --CONSENT AGENDA BE 1T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 25, 2009 designated as ltem I -ConsentAgenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of a change orderforthe Mudlick Creek Bridge Replacement Project for preparation of the Federal Emergency ManagementAgency~FEMA~ perrrNit application package 2. Resolu~rion to amend the Coa~nty's Bonding Policy to add the County Administrator to and remove the Assistant County Administrator from the Bonding Committee That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTIGN NG, ITEM NO. Z l' AT A REGULAR NIEE1-ING 4F THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT -SHE RGANGKE CGUNTY ADMINISTRATIGN CEN~fER MEETING DATE: August 25, 2009 AGENDA ITEM: Approval of a change order for the Mudlick Creek Bridge Replacement Projectforpreparation ofthe Federal Emergency ManagementAgency ~FEMA} permit application package SUBMITTED BY: Lon Williams, Landscape ArchitectlPark Planner Pete Haislip, Director of Parks, Recreation and Tourism APPROVED BY: B. Clayton Goodman, III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION; An integral element of the Mudlick Creek Stream Restoration Project is the replacement of an existing pedestrian bridge in Garst Mill Park with a new bridge that can be used by pedestrians as well as lightweight maintenance vehicles to cross Mudlick Creek. Currently, park maintenance vehicles must ford the stream in order to gain access to the other side of the park that is separated from the main portion of the park by the stream. The stream restoration plan calls for the abandortiment of the stream fiord and the restoration of that area once the new bridge becomes operational. The County contracted with McCormick Taylor, Engineers and Planners, far the preparation of the engineering plans forthe Mudlick Creek Stream Restoration Project. In an earlier change order to this contract, McCormick Taylor prepared bridge abutment plans, conducted a hydraulic analysis associated with constr~~ction of the bridge and investigated permitting requirements with FEIUTA. ~fhe hydraulic analysis performed by McCormick Taylor concluded that the new bridge would result in changes to the 100-year base flood elevation. During their investigation into pern+~itting requirements, it was determined that a recent FEMA policy change now requires that all footbridges be modeled, even if they are virtually hydraulically insignificant. Therefore, before the bridge replacement projectcan proceed to theconstructionphase, arigorous FEMAassessment Page 1 of 2 of the project must be undertaken and the appropriate FEMA permits obtained. It is requested that the work associated with obtaining the appropriate FEMA permits be funded through a change order to the existing contract with McCormick Taylor in an amount not to exceed $30,000, McCormick Taylor, as the engineering firm of record for the Mudlick Creek Stream Restoration Project, is thoroughly familiar with this project and has played a vital role in the success that the county has achieved with this project to date, As previously noted, McCormick Taylor hasprepared abutmentplansforthe replacementbridge, conducted a hydraulic analysis associated with construction of the bridge and investigated permitting requirements with FEMA, working outside of their scope of services in discussing with FEMA personnel how the project should go forth in compliance with current FEMA requirements. We feel that McCormick Taylor is in the right position in regard to engineering experience and expertise on the project and, fiscally speaking, to complete the project for the county in a successful and timely manner. FISCAL IMPACT: The change order under consideration would be executed for a sum not to exceed $30,000. The bridge replacement portion of the Mudlick Creek Stream Restora~rion Project is currently funded through a fiscal year 2007-2008 Capital Improvement Project ~CIP} account thatwasestablished to fund improvements to Garst Mill Park, including funding support for the stream restoration project and the bridge replacement project. Adequate funding remains in this account to fund the change order that is being considered, as well as the ~altimate construction of the replacement bridge. It is envisioned that no additional funding will need to be appropriated for this project. ALTERNATIVES: 1. Approve a change order with McCormick Taylor for a sum not to exceed $30,004 to u ndertake a FEMA assessment of the bridge replacement project and assist the county in obtaining the FEMA permits that are needed to allow tf"~is project to move forward in a timely manner to the construction phase. 2. Request proposals for professional engineering services from engineering firms to undertake a FEMA assessment of the bridge replacement project and assist the county in obtaining the FEMA permits that are needed to allow this project to move forward to the construc~tivn phase. STAFF REC4MMENDATI4N: Staff recommends the approval a change order with McCormick Taylor for a sum not to exceed $30,000 to undertake a FEMA assessment of the bridge replacement project and assist the county in obtaining the FEMA permits that are needed to allow this project to move forward in a timely manner to the construction phase as indicated in Alternative 1. Page 2 of 2 AC"I-IaN N4. ITEM NO. Z - m 13~?' AT A REGULAR MEETING 4F THE BOARD aF SUPERVISORS aF RaANGKE COUNTY, VIRGINIA HELD AT THE R4ANaKE GGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMIT'f ED BY: August 25, 2gg9 Resolution to amend the Co~~nty's Bonding Policy to add the County Administrator to and remove the Assistant County Administratorfrom the Bonding Committee Tarek Moneir Deputy Director of Development Services CDUNTYADMINISTRATOR'S CGMMENTS: Zew~,~~~1 zp~w~. SUMMARY OF INF~RMATI~N: The Roanoke County Bonding Policy was revised and amended by resolution of the Board of Supervisors on September 9, 2go8. `f he amended Bonding Policy established the membership of the County's Bonding Con~~r~~~ittee as including the Assistant County Administrator responsible for development issues, the Director of Community Development or his designee and the County Attorney and hislher designee. With the arrival of our new County Administrator, the retirement of Assistant County Administrator John Chambliss and a reassignment of responsibilities by the Co~~~nty Administrator, it is necessary to amend the Bonding Policy to reflect these new assignments. "rhe proposed amendment to the Bonding Policy will make ~rhe County Administrator or hislher designee a member of the Banding Corr~mittee and remove the Assistant County Administrator from this committee. FISCAL IMPACT: None ALTERNATIVES: ~. Approve the attached amendment to the Roanoke County Bonding Policy 2. Deny the proposed amendment Page ~ of 2 STAFF RECOMMENDATION: The staff recommends approving the amendment to the Roanoke County Bonding Policy as reflected in the attached document and shall be in effect from and after the date of its adoption. Page 2 of 2 ATA REGULAR MEETING 4F THE BQARD AF SUPERVISGRS 4F RQAN4KE COUNTY, VIRGINIA, HELD AT THE RGAN4KE COUNTY ADMINISTRA'fIGN CENTER 4N TUESDAY, AUGUST 25, 2009 RESALU'~IAN TA AMEND THE CAUNTY'S BANDING PALICY TA ADD THE CALINTY ADMINISTRATAR TA AND REMAVE 'SHE ASSISTANT COUNTY ADMINISTRATAR FRAM THE BANDING CAMMIT'fEE WHEREAS, the Roanoke County Bonding Policy was revised and amended by resolution of the Board of Supervisors an September 9, 2008; the amended Bonding Policy established the membership of the County's Bonding Committee as including the Assistant County Administrator responsible for development issues as well as the Director of Community Development or his designee and the County Attorney and hislher designee; and WHEREAS, the current County Administrator has reassigned management responsibilities and desires to be a member of the Bonding Committee and remove the Assistant County Administrator from this committee; and WHEREAS, the reading of this Resolution was held on August 25, 2009. NOW, THEREFGRE, BE IT RESGLVED BY "I"HE Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section V!. extensions and Rebonding of Agreements, paragraph D, of the Roanoke County Bonding Policy be amended and readopted as follows: "Bond extensions, agreement extensions and sureties will be reviewed by a Bonding Committee appointed by the Board of Supervisors. Membership shall include the County Administrator or hls/her designee, the Director of Community Page 1 of 2 Development or his/l~erdesignee and the County Attorney or hislher designee." 2. That the current County Administrator, Director of Community Development and County Attorney are hereby ratified and appointed as members of the Roanoke County Bonding Committee. 3. That this Resolution shall be in effect from its adoption. Page 2 of 2 ~, ~~-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited balance at June 30, 2009 $ 17,493,808 Balance at August 25, 2009 $ 11,493, 808 °/o of General Fund Revenue 9.65°/° 9.37°/° ** Note: Gn December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2008-09 a range of 9.0°/0-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $181,259,899 9.0°/° of General Fund Revenues $16,313,391 10.0°/0 of General Fund Revenues $18,125,990 ** 2009-10 a range of 9.5%-10.5°/° of General Fund Revenues 2009-10 General Fund Revenues $186,156,550 9.5°/0 of General Fund Revenues $17,741,812 10.5°/0 of General Fund Revenues $19,609,438 The unaudited Unappropriated Fund Balance of the County at June 30, 2009 was maintained at 9.65% which was within the range of our goal for 2008-09. -fhe balance will be increased over time to the following ranges: 2010-2011 10.0%-11,0% Submitted By Rebecca E. Gwens Director of Finance Approved By B. Clayton Goodman Illa~ County Administrator ,~ r-- ~,1 ,r CGUNTY GF RGANGKE, VIRGINIA CAPITAL RESERVES Minor County Camel Reserve ~Projecfs not in fhe CfP, archifectural/engineering services, and ofher one-fime expenditures,} Amount Unaudited balance at June 30, 2009 $1,932,S11.2o July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair vale X195,204.00} of the firing range and driving range Balance at August 25, 2009 $1,137,667.2 Ma'or Count Ca ital Reserve (Projecfs in fhe C1P, debf payments fo expe~ife projecfs idenfifiea~ in C1P, and iana~ purchase opportunifies.~ Unaudited balance at June 30, 2009 Submitted By Approved By Balance at August 25, 2009 Rebecca E. Qwens Director of Finance B. Clayton Goodman III ~~ County Administrator $2,339,030.00 $2,339,030.00 C'~1 ~,; RESERVE F4R BARD CONTINGENCY COUNTY 4F RaAN4KE, VIRGINIA Amount From 2009-2010 Original Budget $ 100,000.00 May 26, 2009 Appropriation of funds for the lease of property for the temporary (15,600.00) location of the Mt. Pleasant Library June 9, 2009 Appropriation for Legislative Liaison (24,000.00) Balance at August 25, 2009 Submitted By Rebecca E. Owens Director of Finance $ 60,400.00 Approved By B. Clayton Goodman III ~~ County Administrator ACTIN N~. ITEM NO. ~ ~ 1 ~~~ AT A REGULAR MEE1-ING ~F THE BARD ~F SI~IPERVIS4RS ~F R~AN~KE COUNTY, VIRGINIA HELD AT 'fHE R~ANQKE COUNTY ADII~INISTRATi~N CEN~fER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 25, 2009 Accounts Paid-July 2009 Rebecca E. Owens Director of Finance B. Clayton Goodman III~~ County Administrator COUNTY ADMINISTRATOR'S CQMMENTS: SUMMARYQF INF~RMATIDN: Payments tv Vendors $ - $ - $ 8,358,405.18 Payroll 07110109 1,086,343.43 158,911.20 1,245,254.63 Payroll 07124109 1,061,054.25 120,522.30 1,181,575.55 Manual Checks - 2,210.66 2,210.66 Grand Total $ 10,757,441.62 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ITEM NUMBER V - J ~~ AT A REGULAR MEETING DF THE BOARD DF SUPERVISORS DF RDANDKE COUNTY, VIRGINIA HELD AT THE RDANDKE COUNTY ADMINISTRATION CENTER. MEETING DATE: August 25, 2009. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of July 31, 2009. SUMMARY DF INFORMATION: GOVERNMENT: SMITH BARNEY CONTRA 297,549.15 SMITH BARNEY 34,025,203.04 SUNTRUST SECURITIES 3,000,000.00 SUNTRUST SECURITIES CONTRA 1,530.55 37,324,282.74 LOCAL GOVT INVESTMENT PDDL: GENERAL OPERATION 14,016,334.56 14,016,334.56 MONEY MARKET: BRANCH BANKING ~ TRUST 1,013,243.85 SMITH BARNEY 41,311,617.76 SUNTRUST SECURITIES 9,168,409.36 STELLAR ONE 1,032,983.11 SUNTRUST SWEEP o.oo WACHOVIA 3,050,310.84 55,636,624.92 CASH INVESTMENT: SUNTRUST CON 23,146,310.98 23,746,310.98 TOTAL 130,723,553.20 N O u 00 ~ c ,' Q A ~ o 'L c~ ~ \ A -~ ~" Q ,H ~ ~ ~ c '~ h 7 u a -~~ ~. ~ ~ o N y c ~ ~ _ ~' u ° ~ °' ~ ~ C ~ c W W~ a ` °~ 7 ~ rn c C W ~ ~ ~' c C ~ ~.~ ~ d ~ ~ ~ ~ 7 a y L °:` C W W %i o~ ~ C O o , s~ ;~ V ~ ~ ~ ~ K W o Q~ ~ ~C • ~ ~ m ~ ~ + ~ L - V Q ~ ' ., Q~ ~C ~ C ~ ~ II. 0 ~ W C o ~ DC ~ a ~.; ~~o~ 0 ~ ~ r c ~ ~ ~ ~ Z a c ~' C m ~ W W ~ ~ ~ 0 °~ 0 V ~' ~ o ~ ~ ~' ~ ~ N +~.' ~ 0 LL N C ~ L ~ V ~ +~ + ~ .~ ~ ~ ~ , _ ~ u ~ a ` ~ ac w ~ ' a w ~ 0 U m 7 m Q 'n N ~ N p` Qi N d7 ~ rr ao r co a7 o rn o N ~ o u~ ~ ti o N o 0 o M f~ M a7 r CO cfl ~? ~ r Q~ O N a? 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N ~ ~ r v o v o 0 o d o r• v v o v o a~ o0 0 0 0 o ca o v ~ o v v v o o o ~ v N ti M o o ti M o o 0 ~ o rn v ~+ o u~ N o co ~ co rn o o as ~ o o r: 0 0 0 ~i ~ ~ ~i N ai o0 00 ~ o ~ ~ ~ o ~ o h M M r ~ (D ~ N N N N M N 0~ OD 00 M i~ ~ ~- r M ~"~ ~ r N i~ N r r- ~ ~ ~ m H H ~ u c ro ~ LL a N ~ ~ ~ `~ o ~ ~ N N a~ c +~ ~ L ' ~ 0 ~ ~ ~ y C i~ N c ,~ p ° N ] E o '~ ~ > ~ ~ ~ Q o L a 0 N e v ~ ~ ~ > ~ a~i ~ ' d ° a c ro ~ c ~ o ~ ~ o ° ~ ~ o '~ N m r ~ u, U ~ N ~ ,~ ~ a `o '~ N m r ~ ~ , ~ ~ N ~ ~ ~, ~ ~ N ~ N rn o a ~ a~ ~ r ~ ~ .~ ~ ~ o U N ~ o aUi ~ ~ o U N ~ o aUi ~ H ~ ~ ~ ~, N ~~ ~ ~ Q c~ 'c ° ~ ~ U o z N N c m a w ~ v r ~ N U N ~ ~ o ~ ~ '~ o cn ~ N ~ o ~ ~ ¢ N U ,~ rn ~ v o N (n ~ ~ o ~ U ~ m u} ~ ~~ o cn ~ N ~ o ~ ~ °' v ~ ~ Q c ~ ~ ~ w ~ Q U 'L o rn ~ U ~ o ~ c ~ ~ ~ ~ ~ ~ ~ ~ N N ~ ~ ~ v7 c ~~ ~ c I,i ~ o ~ F" Q1 Cr} ~ H' p ~ r ~ ~ ~ ~ H' N ~ 00 ~ .. ~ ~ H' o It7 ~- ~ CQ ll? ... ~ ~ f" ° ~D r- ~D ~ ~ M h o 00 N 00 (D 00 y 0 H N O 0 0 0 0 0 0 0 o O O o 0 0 0 0 0 ~' T ° a 4a N ,~,,' v C A ~ ~ ~ ~ L Q. ~ ^ ~ 0 0 '~ ;~ `3,. _~-~ '~~~ ~ ,,, N 7 V a ..~~~ ,:, N w 4a 0 ~ ,' C o ~ "~~",` ~ ~ ~ 7 ~A ~ m ~ H ~ ~' N ~ ~ 7 t •, ~ ~ _ 0 ~ 'w ~ C ~ c :7 ~V *4 Q ar 1Y C ~ v k ,.. Q? ~ ~ ~ ~ ~ ~ ~ ~~~ ~ ~ ~C Q? ~ 0 '0 = ~' 4a ~ d ~ ~+ ° ~ 0 ~ ~ `, ~ ~ A ~ C C ~~ : ~~, ~ fIJ m ~ ~ 7 0 ~ r P U V~ v ~ ~ ~` ~ LL 0 n. ~~ ~ E ~ a~ ~ U a s ~; ~, ~~~ ~H~- ti "' ~ 4~ 01 7 m a 0 a ~~ o '' ~ M O D O v O D O t'7 O D O N O D O N N O 1"'1 D ~ D D O ~ v D O ~ O D v N oD ti a~ N r p V / V / ' I / y~ y/ ~\ V/ i V ~ N M ~ ti ti 0 0 O D Q h 0 o c r: O D O N t"7 ?! 1D N M o D o ~ v O o N O N N O rr 0~ r O h r N ~] L 0 N N C ` •~ C N y C ~ L LL ~ 4a N r ~ A o O H ~ _ _ ~ `~ ~ ~ H rn H ~ D ACTION NO. ITEM NO. P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2009 AGENDA ITEM: Work session fora presentation bythe Western Virginia Water Authority ~WVWA} on a proposal for Franklin County to join the authority SUBMITTED BY: Becky R. Meador Clerk to the Board APPROVED BY: B. Clayton Goodman, III CTS.. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOF INFORMATION: -f his time has been set aside for WVWA staff members Gary Robertson, Executive Director of Water Operations, and Michael McEvoy, Executive Director of Wastev~ater Services, to present a proposal for Franklin Cvuntyto join the authority. ACTIGN NG. ITEM NG. ~' ~ AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE COUNTY, VIRGINIA HELDATTHE RGANGKE CGUNTYADMINISTRATIGN CENTER MEET ING DATE; August 25, 2009 AGENDA ITEM: Work session on the South County Library Project and Award of the Construction Contract for the South County Library SUBMITTED BY: Diane D. Hyatt Assistant County Administrator Diana Rosapepe Director of Libraries APPROVED BY: B. Clayton Goodman, III ~~ County Adm~n~strator C4UNTYADMINISTRAT4R'S COMMENTS: SUMMARY of INFORMATION: This time is set aside to update the Board on the South County Library project. Items to be presented are: 1. Results of the construction bids for the south county library 2. Update on ~rhe library building a. Sustainable features included b. Auditorium c. Timetable 3. Update on the wetlands -new area identified 4. Merriman roundabout update a. Design status b. Funding c. Timetable 5. Pending items that need reserves for the present time 6. Balance remaining and next capital project FISCAL IMPACT Money for the South County librarywas included in the 2008 Lease Revenue Bonds, and the funds are currently available. The construction contract is well within the budget for the project. The construction budget for the library was $12,339,900. The County received eight bids for the project. The low bidder was Lionberger Construction. The bid for the project, including the bid alternates, totaled $9,131,500, or $1691sq ft. STAFF REC~MMENDATI~N At the conclusion of the work session, staff will ask the Board to vote to award the construction contract for the South County Library to Lionberger Construction. t~ V _ ~ JI ,~ ~ ~ v U S +~ CCU . ? ~! Q~ ~' Ld ~ Q.7 ~ , I C~ L;. ~N ~ d N I a--i ~! ~ D (3't ~ ~ tD m ~ ~ ~ ~... r w~ p~ 1rIA 1 W * , ITUJ ~ .~""F ~V~py ..~..t ' ~' nn,~ W O L ~ Q ~+ ~ ~' ~ ~' ~ Q Q .~ ~ ti/ V ~. ~ ti«.+P V Q ~ ~ ~ ~ ~.ry ~/ y~, p y Mwwe+ V ~ ~ ~ V+ ~~yy ~+y ~ V ~ ' ~ ~ ~ ~~ ~ -a, ~ ~+ -y p y ~ d ~ ~1 1d"6! fl t0''~ ~! ~ I~ O C7 Q +~ C7 J ~ ~ ~ a ~ ~ ~ ° Q a ~ ° o o u~ U'r ® -rt 11'"1 ~ O ~ ~ CTl tiL7 ~a-4 !""~ +~./ ~. ~~ + I) ~ fl O l ~ C7 o ~ n d !"~"~ lf1 ~ ~ C~ ~ +~i7 ~. R1 C ~ '~ 1 !q,~ ~' ~I n~ W /..^J~ ~~~""''~~ ~. V r...a "~"~ ~ 6.. ~ ~^!' ~l r t.1 ~n ~ " . ~ ~ ~, ~, ~ a ~' ' '~ ~ ~ t~ ~ ~ c ~ ~ ~ ~ ro 4 ~ ~ ~ ~ ~ ~ ~ _ ~ ~ ~ t,L W ~ C~ ~ v~ l C '~ .~ ~-.~ ~, Q.~ '~ M yL-y awl.. ^ Y y . "W~' ~' ~wr~qq~ 1.+~~ Q r~ L L ~... ~ a,' ~I ~~ ~~ ~ ~~~y~~ 1xr7 X1,1 ~~ "~ ti :~ •© C ~~ d.. Q ATA REGULAR MEETING OFTHE BARD GF SUPERVISORS OF R4ANGKE COUNTY, VIRGINIA, HELD AT THE R~AN4KE COUNTY ADNIINISTRATI~N CENTER aN TUESDAY, AUGUST 25, 2009 RESGLUTIGN CERTIFYING THE CLGSED MEETING V1rAS HELD IN CGNFGRMITYVI~ITH THE CGDE GF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NGW, THEREFGRE, BE IT RESGLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge; 1. Gnly public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Gnlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.