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HomeMy WebLinkAbout12/15/2009 - Regulara0AN0~ /~ ti -C 7838 Roanoke County Board of Supervisors Agenda A ~ December 15, 2009 d Good afternoon and welcome to our meeting for December 15, 2009. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540} 772-2005 at least 48 hours in advance. We respectfully request all electronic devices be turned ofi~or silenced. Thank you. A. OPENING CEREMONIES (3:00 p.m.~ 1. Roll Call 2. Invocation: Reverend Hyun Oh Korean Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Linda D. Payne, Roanoke County Police Department, upon her retirement after twenty seven years of service 2. Resolution of appreciation to Joseph P. McNamara for his service as a member of the Board of Supervisors from 1998 through 2009 Page 1 of 6 D. BRIEFING 1. Briefing on the results of the 2010 Real Estate Valuation general reassessments (Billy Driver, Director of Real Estate Valuation) E. NEW BUSINESS 1. Approval of the Memorandum of Understanding Regarding the Operation of a merged Emergency Communications Center with the Town of Vinton (Bill Greeves, Director of Communications and Information Technology) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. Petition of Green Ridge Baptist Church to obtain a Special Use Permit in an R-1, Low Density Residential, District to operate a religious assembly on 0.259 acre, located at 2721 Diplomat Road, Catawba Magisterial District G. FIRST READING OF ORDINANCES 1. Ordinance authorizing conveyance of a 20' and a variable width sanitary sewer easement and a 10' temporary construction easement to the Western Virginia Water Authority to be located within bounds of Hanging Rock Battlefield Trail, property of Roanoke County Board of Supervisors adjacent to Kessler dill Road, Route No. 630, Catawba Magisterial District (Joseph B. Obenshain, Senior Assistant County Attorney} H. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across property owned by the Board of Supervisors -South County Library (Joseph B. Obenshain, Senior Assistant County Attorney) 2. Ordinance authorizing conveyance of a 50' sanitary sewer extension easement to the Western Virginia Water Authority to be located within a public right-of-way known as Westward Lake Drive, said right-of-way having been dedicated to the Board of Supervisors, Catawba Magisterial District (Joseph B. Obenshain, Senior Assistant County Attorney} Page 2 of 6 I. APPOINTMENTS 1. Grievance Panel (At-Large appointment) 2. Library Board (appointed by District) 3. Parks, Recreation and Tourism Advisory Board (appointed by District) 4. Western Virginia Regional Jail Authority (At-Large appointment) J. REQUESTS FOR UIIORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -November 2009 5. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances for the month ended November 30, 2009 6. Comparative Statement of Budgeted and Actual Revenues for the month ended November 30, 2009 7. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of November 30, 2009 N. CLOSED MEETINGS pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff regarding specific legal matters, namely South Peak Development, requiring the provision of legal advice by such counsel 2. Section 2.2-3711.A-3. To discuss or consider the disposition of real property for public purposes, namely conveyance of an easement to AEP for the southwest County transmission line Page 3 of 6 3. Section 2.2-3711.A.29 Discussion of the terms or scope of a contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County, namely, the review and modification of the employment contract with the County Administrator O. WORK SESSIONS (Training Room - 4t" Floor) 1. Work session on the new South County Library (Diane Hyatt, Assistant County Administrator; Diana Rosapepe, Director of Library Services} EVENING SESSION -7:00 P.M. P. CERTIFICATION RESOLUTION Q. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to Karen P. Switzer for receiving the 2009 Governor's Caregiver Recognition Award R. PUBLIC HEARINGS 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2009-2010 budget in accordance with Section 15.2-2507, Code of Virginia (Brent Robertson, Director of Management and Budget) S. FIRST READING OF ORDINANCES 1. Request to appropriate $1,800,165 from the School and County Health Insurance Reserves for bonuses to School and County employees and adoption of an ordinance authorizing the County employee bonuses (Due to time constraints, it is requested that, upon afour-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure.} (Diane Hyatt, Assistant County Administrator} T. SECOND READINGS OF ORDINANCES AND PUBLIC HEARINGS 1. The petition of Clifton Ronk to rezone approximately 0.349 acre from R-1, Low Density Residential, District to I-1 C, Low Intensity Industrial, District with Conditions for the purpose of expanding an existing cabinet shop located at 8259 Wood Haven Road, Catawba Magisterial District (Philip Thompson, Deputy Director of Planning} Page 4 of 6 2. The petition of Wal-dart Real Estate Business Trust to obtain a Special Use Permit to amend conditions regarding exterior building colors and sign panel colors, and to increase the maximum size of a monument sign in a C- 2/CVODS, General Commercial/Clearbrook Village Overlay District with Special Use Permit on approximately 41 acres located in the 5200 block of Franklin Road, Stable Road, Clearbrook Lane, Singing Hills Road and Sunset Drive, Cave Spring Magisterial District (Philip Thompson, Deputy Director of Planning} 3. Ordinance approving/denying the petition of Fountain Head Land Company, LLC, to amend the Planned Residential Development (PRD) Master Plan related to at-grade golf cart crossing on Pitzer Road for Fountain Head Golf Resort (Ballyhack) which measures approximately 375 acres, Vinton Magisterial District (Paul M. Mahoney, County Attorney) U. CONSENT AGENDA ALL BATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes - day 12, 2009; May 19, 2009 2. Resolution accepting Colonial Court Drive into the Virginia Department of Transportation (VDOT) Secondary Road System 3. Resolution accepting Monet Drive into the Virginia Department of Transportation (VDOT) Secondary Road System 4. Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts 5. Request to accept and appropriate funds in the amount of $30,000 to Roanoke County Schools from the Commonwealth of Virginia for the nationally board certified teachers incentive 6. Request to appropriate funds in the amount of $11,352.54 for the assessment of Appalachian Power Company (APCo) negotiations 7. Confirmation of appointments to the Grievance Panel, Library Board and Western Virginia Regional Jail Authority 8. Request to accept the donation of certain real estate from an affected property owner for roadway improvements to Bandy Road, Route 666, Vinton Magisterial District Page 5 of 6 V. CITIZENS' COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. Charlotte A. Moore 3. Joseph B. "Butch" Church 4. Richard C. Flora 5. Michael W. Altizer X. ADJOURNMENT Page 6 of 6 ACTION NO, ITEM N0, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS~fRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 15, 2009 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Linda D. Payne, Roanoke County Police Department, upon her retirement after twenty seven years of service Becky R, Meador Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Linda D. Payne of the Roanoke County Police Department will retire on December 31, 209 after twenty seven years of service to Roanoke County. She will attend the meeting to accept a resolution of retirement. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolu~rion. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO LINDA D. PAYNE, ROANOKE COUNTYPOLICE DEPARTMENT, UPON HERRETIREMENT AFTER TWENTYSEVEN YEARS OF SERVICE WHEREAS, Linda Payne was employed by Roanoke County on January 1,1983, as a Deputy Sheriff; and WHEREAS, Ms. Payne will retire as a Sergeant from the Roanoke County Police Department on December 31, 2009, after twenty seven years of service; and WHEREAS, Ms. Payne, through her hard work and dedicated efi~orts, performed a crucial role in protecting the lives and property of the citizens of the County by honorably serving as Police Officer and Sergeant; and WHEREAS, Sergeant Payne was instrumental in the completion of the Roanoke County Police Department's first two successful reaccreditation bids; and WHEREAS, Sergeant Payne has made a tremendous contribution tothe County and its citizens through her endless work with the schools and related juvenile programs beginning with her many years as a Drug Abuse Resistance Education (DARE) instructor and ending with her present position as the School Resource Officer Supervisor; and WHEREAS, Sergeant Payne, through her employment with Roanoke County, has been influential in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does express its deepest appreciation and the appreciation of the citizens of Roanoke County to LINDA D. PAYNE for twenty seven years of capable, loyal and Page 1 of 2 dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page2of2 ACTIQN NQ. ITEM NQ. AT A REGULAR MEETING OF THE BQARD 4F SUPERVISQRS 4F RQANQKE COUNTY, VIRGINIA HELD AT THE R4AN4KE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Resolution of appreciation to Joseph P. McNamara for his service as a member of the Board of Supervisors from 1998 through 2009 SUBMITTED BY: Becky R. Meador Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATQR'S COMMENTS: SUMMARY ~F INFGRMATIQN: This time has been set aside to recognize Joseph P. McNamara for his service as a member of the Board of Supervisors. Supervisor McNamara's family has been invited to attend. A reception will be held at the Administration Center on the fourth floor immediately following the afternoon session to say good-bye to Supervisor McNamara. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 RESOLUTION OF APPRECIATION TO JOSEPH P. MCNAMARA FOR HIS SERVICEASA MEMBEROFTHE BOARDOFSUPERVISORSFROM 1998 THROUGH 2009 WHEREAS, Joseph P. McNamara was first elected to represent the Windsor Hills Magisterial Districton the Board of Supervisors of Roanoke County in November 1997 and served in that capacity from January 1,1998, through December 31, 2009; and WHEREAS, during those twelve years as a member of the Board, Supervisor McNamara served with professionalism and dedication, working on behalf of the people of his district and all citizens of Roanoke County; and WHEREAS, SupervisorMcNamara's leadership skillswere recognized by hisfellow Board members when he was chosen to serve as Chairman of the Board of Supervisors in the years 2000, 2003 and 2007; and WHEREAS, calling on his own education, accounting acumen and experience as a local business owner, Supervisor McNamara consistently advocated prudent fiscal policies, which helped Roanoke County improve its financial position and achieve an admirable bond rating; and WHEREAS, his steadfast support for the business community and his emphasis on the benefits of regional partnerships helped create a positive environment for economic developmentefforts and numerous joint initiatives, including developmentof the Roanoke County Center for Research and Technology, completion of the Regional Fire and Emergency Medical Services Training Facility and Regional Fire Training Tower and the creation and expansion of the Western Virginia WaterAuthority; and Page 1 of 3 WHEREAS, Supervisor McNamara understood the critical role of education in ensuring individualsuccessandenhancingthecommunity'squalityoflifeandwasastrong proponentof improving theschoolsthroughconstruction projects, such asthe new Hidden Valley High School and Bonsack Elementary School; renovation of Northside and William Byrd High Schools, Glenvar Middle School, and Cave Spring, Green Valley and Mount Pleasant Elementary Schools; and the plan to begin construction on a new Masons Cove Elementary school in early 2010; and WHEREAS, recognizing that a strong infrastructure is necessary for a government to effectively serve its citizens, Supervisor McNamara supported critically needed capital improvements, including the construction of a new Public Safety Center, Western Virginia Regional Jail, North County Fire and Rescue Station, Fleet Service Center, South County Library and the upgradeof the emergency radiosystem, aswell as the expansion of parks, greenways, and recreational facilities; and WHEREAS, Supervisor~cNamara participated on numerous committeeson behalf of Roanoke County, including the Audit Committee, Roanoke Valley -Alleghany Regional Commission, Roanoke Valley Area Metropolitan Planning Organization, Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee, School Construction Committee and acted as the Virginia Association of Counties Legislative Contact. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOSEPH P. MCNAMARA for his many significant contributions as a member of the Board of Supervisors; and Page 2 of 3 FURTHER, the Board of Supervisors wishes Supervisor McNamara continued success in his future endeavors. Page 3 of 3 ACTIN NG. w ITEM N~. AT A REGULAR MEETING OF THE BGARD GF SUPERVISGRS ~F R~AN~KE C~LINTY, VIRGINIA HELD AT THE R~AN~KE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM; Briefing on the results of the 2010 Real Estate Valuation general reassessments SUBMITTED BY: Billy Driver , Director of Real Estate Valuation APPROVED BY: B. Clayton Goodman III ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY 4F INF~RMATI4N: This time has been set aside for Billy Driver, Director of Real Estate Valuation to present the results of the 2010 general reassessment of real property. This presentation is timely as individual property reassessment notices are scheduled to be mailed tocountyproperty owners on January 9, 2010. The 2010 reassessments reveal an increase in values, but only marginally, Property values in Roanoke County increased by .38°/0 -the smallest increase for reassessments in the past25 years. The .38°/o is an overall percentage comprised of residential, multi-family, agriculture, commercial, and industrial properties. Residential values increased just slightly more than the county average at .52%. In Roanoke County, the median sale price of a residential home is $193,000. one reason that residential values are higher than the overall percentage is that while single family new residential building permits and commercial permits have slowed many citizens are adding to the value of their existing dwellings either by remodeling or adding on to their homes. There are otherfactors that also contributed to the overall slight increase in assessments. Vlrhile the number o~f local sales declined in 2009, the combination of sales in years 2008 and 2009 indicated to our office that overall sales in Roanoke County are still moving in a positive direction. The median days on the market have decreased slightly from 135 in 2008 to 129 in 2009. Unlike other parts of the country and state, unemployment numbers have also remained stable in Roanoke County. In addition, the federal stimulus provided to Page 1 of 2 firsttime home buyers has had a positive impact in our market. Finally, interest rates have remained low throughout the year. Right now, interest rates on 3o year mortgages are 4.11 °l~. Last year, at this time, interest rates were at 5.53%. Over the past two years, we have heard much discussion concerning foreclosures in the real estate market. Roanoke County has not experienced the high rate of foreclosures that othercommunitieshaoe experienced. The numberof foreclosures in SouthwestVirginia is increasing, but it takes large numbers of "distressed" sales to push prices significantly lower. According to Realty Trac, an online provider of information regarding foreclosed properties, there is one foreclosure in Virginia forevery 196 homes. Accordingto Roanoke County information, there is an average of one foreclosure for every 248 homes. Staff would like the public to know that Roanoke County will be conducting informal real estate appraisal appeals from January 24 through February 2, 2010. Also, ~khe Board of Equalization will meet from March through Decen~~ber 201 o in order to provide an opportunity for citizens to make formal appeals. Finally, we would like to notify the public of the "Tax Relief forthe Elderly Program," which allows citizens who are disabled or over age 65 and who have a combined income of less than $56,566 and have net assets not exceeding $200,000 to receive tax relief in 2010. At the conclusion of the presentation, Mr. Driver will be able to answer questions of the Board members. Page 2 of 2 o F ~, F ~' ~r~ ~, ~ ~y ~. ,~~ X83 l~~a~ T,~T'~al,.~~'TI~' WILLIAM E.1BIt.LY~ DRIVER I~~~RA~~~~ ~~n~c~o~o~ ~~~ s~~r~ v~.~~~~N T: luller~~bers of roanoke County Board of ~~rpe~risors~ l"lember Elect Clay ~ood~uan, County administrator Diane ~. Hyatt, assistant County administrator Daniel ~. O'Donnell, assistant County .Administrator Paul l.:Mahoney, County attorney Brent robertson, Budget. Director Doug, Chitturr~, Directa~r of Ecor~orni~c Development Pebecca ~. ~wens~ Director of Finance Teresa ~:. Hall, Public lrt.f~-rmation Officer FROM: Billy Driver, Director ofreal Estate Valuation DaT~~ December I , ~0{l B~ECT: ~0 ] 0 :reassessment. schedule of Events Enclosed is a copy of the ~0 I D summary of proposed assessments, I hope that this information wl 1. serve as a guide fir each of you %r~ answering any uest~ons~ which your constituents nay have as they receive their ~~Notces of real Fstate assessment Change„. Below i~s a list of upcornung~ euents related to assessment changes it~forn~a,l appeals and ,hoard of E~uali~tion l~earimngs. January ~, X010 Notices mai led P~~bl%c hearings held by Assessor's staff ~anuar~y , ? 6, ', ~, January 30 February February :~ a.rn. - ! p.m. x.30 a.n~. -1:00 p.m. ~ 2:00 p,m. 7;00 p.m. 8:30 a.m. x:30 p.rn. January ~~ ~- February ~, ~0I0 February ~ ~-February I ~ 2(~ 10 l;"arc 1- December 3 I , 0 ~ 0 staff review of appc°als. Board of B~uali.ation hearings schedules to he determined at a later date by the Board ofE~ualization) Inforrr~al appeals are held within our office and allow the taxpayer to schedule are appoi~~hnent to meet directly with. thee.. appraiser who appradse~d their property, as1; any questions which they may have concerning the appraisal process, and ~~ake any appeals which they may have related to the appraisal' of that property. Each citia~en who appeals is asked to identify hislher appeal complaint as either a~ assessed. higher than .market value, or ~ Not assessed uniformly with similar properties in same of si:railar neighborhoods. The schedule for public hearings does include one evening and one ~at~urday in order to provide maximum opportunity for appeals by citizens. ~acl~ appraiser has the authority during the appeals and review process.. to adjust any assessments which they do not consider to be indicative of ~~ar~;et value or consistent with tl~e asscssrnent o~f life properties. Axly citizen who appeals h:s~~her as~s~ess~uer~t is~ r~otifiedl by mail of a decision to change or not.. to change l~.is~her property values. ~f the taxpayer is not. satisfied with the outcome of his~her informal appeal, he/she may schedule a hearing with the Board of'Equali~ation. after this, they may choose to make a ~.nal appeal to the Circuit Court. we welcome the opportunity to answer any questions which you y have and encourage the taxpayers of Roanoke County to meet with us during our appeals to voice their concerns. ~f any of your constituents would like to scl~edu~le a pub~l%c hearing or sp~eal~ with ane ofour staff rnernbers concerning their assessment, please have them call 0 77~-+~3 e~~t. o. wFD~slp attachments ~.. B ~o • al~~l4 ll~~ll"l~ ~ • l~l'-l~N~ ~0~ 77-~4 R~eeycled Paper 2010 Reassessment 2009 2010 Difference Reassessment (Jan Reassessment (as Between Percentage of Class Description 7 /and book) of 12-7-09) Assessments Change +~1 ~~ din le ~amiN Re~id~ntial ~ l~rban 4,!~~!,~4~" 4"4 "~25,~00 40,E 8~,~0~ Q.9~% 02~~ din le Famil Re~ider~tial - suburban 2,~b,11,~~ ,3~~I,b,1(~ 4"3"~,~ 1.~~% ~3- 'ulfii-Fami~ ~esudenti~l 34,4~,80~0 34,8~1~,~~(~ 3~",$(~~ x.14% ~4-C~~ 'Cornmer~~al ~ Industrial 7,34", ~3,3b,~~ ,~3,6~! ~.51~/~ -~o ~~ r~~~ltura~ ~ ~~n~e~velo ed 0-99 Ages ~ ~ ~ "~ ,,09 174,?~,~ 3,37,71 1.~%~, -~! ~ riCUltural ~ Undevelo ed fiver Acres ~ ~~"37"3 ~3"333,; ,~Q~ ~.~~Io dub-t~l ~+~mmercal `,3d~~, !3,~3~6, 8, ~.!~~% ~Ub-tai Iesldentlal 941 ® ?93 a ~ ~ " ~3~ 93 4~ ~ a ~ ~~" ~!~ ~ , 1.8% fi~i ",9~'~,154~,98 ~,04~,32~,OQ~ ~b"1~,~~ 1.2°I *5t_~A~" {~tat~ La~~d ~~~lu~~atlan Advisory Cou~r~cll~ recar~rn+~nded .and ~e "values are used ~ the ~1 ~ i~eassesmentw s~esmen ~~~~rease a~~r~+~e Tc~: oaaio I 1.8°l~ ~.~°~~ °r.~~ia 1,2~P~~ 1,U°/o .~~a C9~t"o ~!.~°.~ 0 2~'~ {~.0% r~ ''ear ~'t?n~tl'ua~ic~n ~in~ie Family ~~~idntial -Urban ~.; ~in~ie Family F~e~idential - ,suburban ~~ ~I~ulti-Family R~iderltiai C~mm~r~ial l industrial ~ ~~,griculturall Ur«~vel~pd (~-~ Ar~s~ ~,griultural 1 UndWelv~ed (~v~' 99 Ares New Cona~~uction~ ~~~4 ~145~,~4,~~'!~ New ~~nstructi~n 20~,a New C~nstru~tian 20 2~3~~'5~ ~~34,~~i0,~9 Flew vns~~ructivr~ ~'~~° New ~or~~tl~ulction 2~~8 '~ 47,3'~~}, $~~~1,3~',2~ New ~nstructiart ~0~ +6,44, History of New Cvnstru~tir~n .~: ~ ~,~ ,-~ , ,., , d; ~~; ~oa~~~o,ooo ~_ ~. x A ~ ~, 7~ (~~ ~~I~Ii~,~~~ Illlmulllllllllllllluuuuiiuullllllllll" IIIIIII uuimilI^^~li~llllllllluuo ~~,t~I~pi,O ~~" ACTION NG. ITEM N0. '~ ~' AT A REGULAR MEETING OF THE BGARD OF SUPERVISORS OF RGAN4KE COUNTY, VIRGINIA HELD AT THE RGANGKE COUNTY ADMINISTRATIGN CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Approval of the Memorandum of Understanding regarding the operation of a merged Emergency Communications Center with the Town of Vinton SUBMITTED BY: Bill Greeves Director of Corr~mur~ications and Information Technology APPROVED BY: B. Clayton Goodman 111 County Administrator C~UNTYADMINISTRAT~R'S COMMENTS: SUMMARY OF INF4RMATI~N: On 12101109, the Board held a joint work session with the Vinton Town Council to hear the results of a feasibility study focused on the concept of operating a merged Emergency Communications Center. Below is a summary of~fhe findings ofthat report. A shared corrimuriications center, with proper implementation, offers significant service improvements to the County and Town as well as the citizens and visitors to the Roanoke Valley. By establishing high standards of performance and assuring thatthosestandards of service are consistently achieved, and that the center is well managed and properly staffed, the seNice level provided to all of the citizens will be equal to or better than the highest levels provided now. Cost savings, cost avoidance, improved service delivery and quality coupled with greater operational efficiency, significantly improved grant competitiveness, seamless delivery of EMD services and greater potential for enhanced 911 services are just some of the service improvement benefits a merged centerwould provide. The Steering Committee believes that a merger ofthe Town and County's emergency communications centers makes both economic and service delivery sense for both localities. Page ~ of 2 -fhe attached Memorandum of Understanding ~M~U~ outlines the financial and operational obligations associated with the establishment and ongoing maintenance of a shared communications center, FISCAL IMPACT: All financial details relevanttothe merged centerare outlined as appendixtothe attached M~U. However, all funding required to implement the merged center will either be paid directly by the the Town of Vinton or otherwise reimbursed in a timely manner. ALTERNA'~IVES: Continue to operate independent Emergency Communications Centers. STAFF RECOMMENDATION: Staff recommends that the Board invite the Town of Vinton to partnerwith Roanoke County in the operation a merged Emergency Communications Center. Staff also recommends that the Board authorize the County Administrator to execute the attached Memorandum of Understanding should the Town accept the County's invitation. Page2of2 MEMORANDUM OF UNDERSTANDING FOR OPERATIONS, OVERSIGHT AND MANAGEMENT OF THE MERGED EMERGENCY COMMUNICATION CENTER BETWEEN THE COUNTY OF ROAN01~, VIRGINA AND THE TOWN OF VINTON, VIRGINIA THIS MEMORANDUM OF UNDERSTANDING, entered into this day of , 20_, by and between the Board of Supervisors of the County of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia, ("Roanoke County"), Party of the First Part, and the Town Council of the Town of Vinton, a political subdivision of the Commonwealth of Virginia ("Town of Vinton"), Party of the Second Part: WITNESSETH: WHEREAS, Roanoke County and the Town of Vinton desire to cooperatively work to continue to provide the optimum level of public safety call-taking and dispatch services to the residents of Roanoke County and the Town of Vinton in a cost efficient manner; and, WHEREAS, the increasing demands upon local public safety agencies to maintain the highest level of professional capabilities necessitates ever increasing requirements for training and equipment for emergency dispatch personnel; and WHEREAS, the Roanoke County Emergency Communications Center is equipped with state of the art call-taking and dispatching equipment and has the capacity to increase professional staffing levels to provide a level of public safety call-taking and dispatching services to the residents of both localities which will provide an appropriate level of service for purposes of public health and safety; and, WHEREAS, Roanoke County and the Town of Vinton desire to reach agreement for the proper management and funding for the E-911 dispatch center component of their respective public safety operations which will serve their respective jurisdictions. NOW, THEREFORE, Roanoke County and Town of Vinton agree as follows: I. E-911 DISPATCH CENTER: A. The Roanoke County Emergency Communications Center (ECC) shall provide emergency and non-emergency dispatch services for the Town of Vinton, including the Vinton Police Department, the Vinton Fire & Rescue Department and the Vinton Public Works Department. Services delivery procedures will be documented in General Orders (GO), Standard Operating Procedures (SOPS) and Directives, with input provided by the InterAgency Operational Team and the Advisory Board. B. All personnel of the Roanoke County Emergency Communications Center will be employees of Roanoke County. These employees will be paid by the Roanoke County Payroll office and will be subject to the provisions of the Roanoke County Employee Handbook. Current Town of Vinton dispatch employees will be afforded a full and fair opportunity to be employed in the same capacity with Roanoke County in accordance with the current Roanoke County standards for hiring of communications officers. Exemption from some testing requirements may be granted to Vinton employees in accordance with appropriate documentation. Mutually agreed guidelines, Exhibits "A", and a checklist for this process, "RoCo Hiring Requirements for ToV Dispatch Employees", Exhibit "B", are attached. All Town of Vinton employees that are transferred and become Roanoke County employees will be credited with their years of service with the Town of Vinton for the purposes of salary and leave accrual. Any leave balances of Town of Vinton employees that are transferred will be honored by Roanoke County. C. The day-to-day operational management of the Roanoke County Emergency Communications Center will be the responsibility of the Assistant Director for Communications of the Roanoke County Department of Communications and Information Technology (CommIT). D. The Assistant Director for Communications shall establish written policies and procedures for the operation of the Emergency Communications Center. E. Strategic direction and oversight for the Roanoke County Emergency Communications Center will be provided by the Director of Communications & Information Technology in coordination with the Emergency Communications Center Advisory Board. F. Roanoke County and the CommIT Department will move to immediately fill any vacancies in the ECC that cause the staffing levels to fall below One (1) Assistant Director of CommIT over communications, one (1) Chief Communication Officer, seven (7) Lead Communication Officers, five (5) Communication Officers III, twenty-eight (28) Communication Officers II/I. II. EMERGENCY COMMUNICATIONS CENTER ADVISORY BOARD: A. An Emergency Communications Center Advisory Board ("Advisory Board") shall be constituted to offer input and advice on the operations of the ECC for the maximum benefit of the citizens of Roanoke County and the Town of Vinton. B. The membership of the Advisory Board shall consist of the Chief of the Roanoke County Police Department, the Sheriff of Roanoke County, the Chief of the Roanoke County Department of Fire and Rescue, the Director of the Roanoke County Department of Communications and Information Technology (CommIT), the Chief of the Vinton Police Department and the Chief of the Vinton Fire and Rescue Department. C. The responsibilities of the Advisory Board shall be to ensure that the ECC functions are optimized to serve the needs of its primary customers, namely the citizens and public safety agencies of the participating localities. This board will also participate in the development of the capital budget for the merged center and such other responsibilities as the Advisory Board shall agree upon. D. The Advisory Board shall be led by the Director of the Roanoke County Department of Communications and Information Technology (CommIT). The Advisory Board shall meet on a quarterly basis or as needed. Any member of the Advisory Board may issue a call for a meeting at least one week in advance of the proposed meeting date. ^L INTER-AGENCY OPERATIONAL TEAM: A. An Inter-Agency Operational Team ("Team") will be constituted to assist with any on-going operational issues of the ECC. B. Each of the departments of Roanoke County and the Town of Vinton which utilize the ECC may appoint a representative to serve on this Team. C. The Team will be led by the Assistant Director for Communications of the Roanoke County CommIT Department. The Inter-Agency Team shall meet on a monthly basis or as needed. Any member of the Team may issue a call for a meeting at least one week in advance of the proposed meeting date. IV. ALLOCATION OF OPERATIONAL COSTS A. The parties agree that each jurisdiction will contribute to the operational cost of the ECC based upon a formula which considers calls for service and number of incidents equally. Town of Vinton will reimburse Roanoke County on a monthly basis in twelve (12) equal installments at an agreed upon reimbursement rate for each fiscal year. A mutually agreed upon reimbursement rate for the first three years of this agreement/MOU is attached hereto as Exhibit "C". B. CommIT shall develop an annual operational budget for the ECC and present it to the Advisory Board and the Team for their review and feedback prior to submission to each governing body as part of its scheduled budgeting process for each fiscal year. C. The funding for this Memorandum of Understanding shall be subject to the annual appropriations by the Board of Supervisors of Roanoke County and the Town Council of the Town of Vinton of the agreed reimbursement rate for the next fiscal year. Failure of such appropriation shall constitute an act of termination of this Memorandum of Understanding. D. The parties agree to the following allocation of funds available from state taxes or revenues, as follows: 1. Funds received from the Commonwealth for Communication Sales and Use Tax by each locality shall remain with the jurisdiction in receipt of such funds; 2. Funds eligible to be received from the Commonwealth E911 Wireless Services Board will be considered as revenue of Roanoke County. E. At the end of each fiscal year, an audit shall be performed in order to adjust any discrepancy between the budgeted payments by the Town of Vinton and the Town's appropriate share of expenses for the prior year. Once every three years the operational cost formula will be reviewed for possible changes in the agreed reimbursement rate. F. The County of Roanoke shall maintain accurate records of the operation of the ECC, including financial records. These records shall be available to the Town of Vinton during normal business hours. V. CAPITAL INVESTMENT A. The Town of Vinton shall contribute the equipment listed on Exhibit D, attached hereto, towards the operation of the ECC. The parties mutually agree that the value of such equipment is as listed on Exhibit "D". The agreed value shall be deducted from the first annual reimbursement rate as provided by paragraph IV.A, above. B. Roanoke County will continue to have full legal ownership rights to the real property and equipment of the ECC. The Town of Vinton waives any claim of ownership or interest in the property or equipment utilized in the operation of the Dispatch Center. C. Future large capital expenditures for the ECC will be shared by the County and the Town using the cost allocation formula if such capital expenditures have first been included in the capital improvement programs approved by the Town and the County. D. Roanoke County and the Town of Vinton will jointly pursue a consolidation grant to reduce the amount of capital investment required to implement the merged ECC. Consolidation grant monies awarded will be spent on all approved expenditures for both the County and the Town. Future grant applications will be submitted by Roanoke County or the Communications and Information Technology Department in a regional or individual initiative, whichever places the ECC in the best position for grant approval, with the intent of using the funds to enhance and improve the level of service to citizens of Roanoke County and the Town of Vinton. VI. INSURANCE COVERAGE A. Roanoke County shall maintain an appropriate level of liability insurance coverage for the personnel and operations of the E- 911 Dispatch Center through either the Commonwealth's VARISK 2 or self insurance or otherwise. The County shall provide to the Town of Vinton, upon request, such proof of insurance as is appropriate and shall have the Town of Vinton added as an Additional Insured on any insurance policy covering these personnel and operations. B. Without waiving any sovereign or other legal immunities of either jurisdiction, Roanoke County accepts full legal responsibility for any matter arising out of the operation of the E-911 Dispatch Center and the actions of the Roanoke County employees in performance of their duties with this E-911 Dispatch Center. Roanoke County shall defend the Town of Vinton in any action brought against the Town arising out of the operations of the E-911 Dispatch Center. VII. TERMINATION A. Either party may terminate this Agreement by providing twelve (12) months notice prior to the expected date of termination of this agreement in writing to the chief administrative officer of the other party. VIII. MISCELLANEOUS A. This Agreement shall be subject to modification or amendment only by an instrument in writing signed by all parties. B. It is hereby declared to be the intention that the sections, paragraphs, sentences and clauses of this Agreement are severable. If any section, paragraph, sentence or clause shall be found to be invalid for any reason, such invalidity shall not affect any of the remaining portions of the Agreement. C. Neither party may assign this Agreement without the consent of the other. D. Roanoke County may not merge with or join with another locality with regard to the provision of emergency and non- emergency dispatch services without the consent of the Town of Vinton. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: B. Clayton Goodman, III County Administrator Approved as to Form: Paul M. Mahoney, Esq. County Attorney TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA By: Christopher S. Lawrence Town Manager Approved as to Form: Elizabeth K. Dillon, Esq. Town Attorney EXHIBITA Roanoke County Hiring Guidelines for TOV Dispatch Employees All current Town of Vinton Communication Officers will presumably be employed by Roanoke County if the TOV employee completes a Roanoke County application for employment and meets the same standards of hiring used for all existing Roanoke County Communications Officers. These standards include: 1. Criticall Test: typing and computerized test 2. Composite History: previous employment, credit issues and references. 3. Psychological Test 4. Pre-Conditional Employment Audio/written Test 5. Post-Conditional Employment Assessment Test 6. FBI-Fingerprint Check 7. NCIC/VCIN Criminal History 8. Pre-employment Physical 9. DMV Check 10. Background Check -neighbors and previous employers 11. Polygraph 12. Chief Of Roanoke County Police Recommendation The TOV Communication Officers may be granted an exemption from some or all of the testing requirements based on the information/documentation in their TOV personnel files which will be accessed once they sign the release form (employment application). The Town of Vinton Administration and the Roanoke County HR Director have agreed that once the TOV Communication Officers complete the Roanoke County application form, the TOV Administration will provide the Roanoke County HR Director with copies of the applicants' training and personnel records. It is agreed that every effort will be made to exempt the applicants from the any or all of the county's hiring requirements if their records and documents meet the hiring standards criteria point to point. (See attached: "RoCo Hiring Requirements for ToV Dispatch Employees Incumbents and New Hires") Once this process is completed, transferring TOV Communications Officers will then become exclusively County employees. Any personnel issues specific to ECC services provided to the Town will be addressed through the county's chain of command and governed by the County's Human Resources policies and procedures. RoCo Hiring Requirements for ToV Dispatch Employees EXHIBIT B incumbents and New Hires Employee Name: Yes No Copy Comments Attached Critical) Test Composite History Contains questions regarding their previous employment, credit issues, etc. plus 3 reference letters Psychological Test with Psychological Health of Roanoke Pre-Conditional Employment Audio/Written Test Pvst-Conditional Employment 6aa Question Test Assessment FBI-Fingerprint Check NCIC/VCIN Criminal History Check Credit History Pre-Employment Physical Drug/Alcohol Screening Medical Screening DMV Check Background Check-Neighbors & Past Employer Interviews Polygraph Chief of Police Recommendation 10/15/2009 EXHIBIT C Cost Allocation Formula Fiscal Year 2010 Measure #1 Calls for Service Area RoCo TOV Total 302,707 34,319 337,026 Measure #2 Number of Incidents Area RoCo TOV Total 90,275 19,428 109,703 FY 09-10 Budget Shares RoCo TOV Factor #1 Relative CFS RoCo TOV 89.82 % 10.18 Factor #2 Relative # of Incidents RoCo TOV 82.29% 17.71% 86.05% 13.95 ExHiBiT a Equipment pr ovided by Town of Vinton for purpose of merged EC C EXTENDED ITEM QTY Nomenclature DESCRIPI'I~N UNIT PRICE PRICE Communications Electronics Bank ~CEB~ 1 1 B1844 CENTRACOM GOLD MODULE, AMBASSADOR $ 8,009,25 $ 8,009.25 1a 1 X80 ADD: SOFTWARE REFRESH, AMBASSADOR $ 4,272.00 $ 4,212.00 Sll B-TOTAL: $17, X81.25 C~NS~LETTES Vinton Control Station operator Position Equipment Description Price High power control Station, antenna, coax, labor $fi,200.00 L3223A MC3000 Digital Deskset $ fi14.52 L3208A Digital Junction box $ 48fi.fi4 _ RKN40llA Cable Juction Box _ $ fi.35 DDNfi51fiA Audio Accessory jack box $ 84.10 ~___ _ ____. SIIB-TOTAL; $1,452.21 E $ 1,452.21 Total Sub $ 19,133.4fi Depreciation of fi years based on a 12 year life cyc le $ 4,85fi.4fi Total Credit $ '14,S11.4o ACTIGN NG. ITEM NG, AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Requests for public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Philip -fhompson Deputy Director of Planning APPROVED BY: B. Clayton Goodman III County Administrator CGUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the mannerof consentagenda items. The adoption of these itemsdoes notimplyapproval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charterand schedulesthe required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for January 26, 2009, The titles of these ordinances are as follows: 1. The petition of Green Ridge Baptist Church to obtain a Special Use Permit in a R-1, Low Density Residential, District to operate a religious assembly on 0.259 acre, located at 2721 Diplomat Road, Catawba Magisterial District. Maps are attached. More detailed information is available in the Clerk's Gffice, Page 1 of 2 STAFF REC~I~I~ENDAI"IAN: Staff recommends as follows: 1. "f hat ~~he Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for Janua 26, 2009, 2009. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items} 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 [~`n~~nty of RnannkP Fnr Staff C1fie f)nly M Community Development Hate received. ~° ~ Received by: Planning & Zoning i ~ Appl icatian fee: PC~r date: ' 5204 Bernard Drive P 0 Box 29500 Placards issued: BC?s date: Roanoke, VA 240 50798 `~~.~,. ~ ~ X540} 772-2468 FAQ X540} 776-7155 Case Namber ~~. ALL APPLICANTS Check type of a placation filed check all that apply} 0 Rezoning Special Use D Variance 0 Waiver D Administrative Appeal ~ Camp Plan ~is,z-zz3z) Revie~v Appl icants nameladdress whip Phone: .. °~ ~- ~~ ~ ~ ~ ~°~~. ~ i~~ ~ ~~~ Work: ~ ~~ ~. Cell #: _ .~ ~~~~~ ~~-~ ~= ~', ~ ~ Fax No.: , Owner's nameladd~•ess whip Phone #: ~~ ~ ~~. w ~ ~~ ~ Work: '. ~ ~ ~ ~ ~ ,c ~~ Fax No, #: ..~ ~ Property Location Magisterial District: Community Planning area Tax MapNo,: ~~ ~ ~ ~ , v ~~~~ Existing Zoning: Size of parceI~s}: Acres; ~ Existing Land Use: ~ J t ,~ ~ ~~~ ~, REZQNING, SPECIAL RISE PERMIT, WAIVER AND CG~IP PLAN ~15,Z 2232 REVIEW APPLICANTS ~R1SlW1CP} Proposed Zoning; , Proposed Land Use: I~ ~ ~~ - ~' ~ ~~' ~~ ~ d° S' ~ ~. Does the parcel meet the minimum lot area, width, and fi•antage requirements of the requested district? Yes r No ~_ ~ IF NQ, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria far the requested Use Type? Yes ~ No ~r' IF NQ, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this ~•equest? Yes ~-' No VARIANCE, WAIVER AND ADII~INISTRATIY.EAPPEAL APPLICANTS {V/W/AA} VariancelWaiver of Sections) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Seetion~s}: of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATIQN WILL N4T BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING aR INCOMPLETE. R151~V1CP VIAA RISIWICP VfAA R1SI~VICP VIAA Consultation S l l~" x l l"concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the rop a' the owner's nt contract er and • actin with the knowledge and consent of the owner. ~ ~ ~ ner's Signature s __.. ~-,, o~t6 a~q 0 JIJST~F~CATI4N FAR REZUN~NG, SPECIAL USE PERN~~T'~?VA~VER ~R COMP PLAN ~1~,2 2~3~.} REVIEW REQV,ESTS Applicant The Planning Commission will study rezoning, special use permit waiver ar community plan (15,2-2232} review requests to determine the need and justification for the change in terms of public health, safety, and general welfare, PIease answer the fallowing questions as thoroughly as possible, Use addltlonal space ~f necessary Please explain how the request furthers the purposes of the Roanoke County Qrdinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning ordinance, ~~~'~ ~~ - ~®J,~ ~~~~~ ~ ~ ~~~' ~J' ~~ ~ ~~r~ ............... . Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impacts} of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts an public services and facilities, including waterlsewer, roads, schools, parkslrecreation and fire and rescue, ,vim 3 CONCEPT PLAN CIECKLIST ~ ~ ~ ~ :~ ~ ,~ ~~~ A concept plan of the proposed project must be submitted with the applicatian. The concept plan shall graphically depict the land use change, develapment or variance that is to be considered, Further, the plan shall address any potential land use ar design issues arising fi•om the request, In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan o~• plot plan that is required p~•ior to the issuance ofa building permit. Site plan and building permit procedures ensure compliance with State and County develapment regulations and may requi~•e changes to the initial concept plan, Unless Iimiting conditions are proffered and accepted in a rezoning or imposed an a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-~Z32) review and variance applications. The plan shauld be prepared by a professional site planner. The level of detail may vary, depending on the nature ofthe request. The County Planning Division staff may exempt some of the items a~• suggest the addition of extra items, but the fallowin are considered minimum; ALL APPLICANTS ~-~ d~d'~- a. Applicant Hama and name of develapment ~`~ b. Data, scale and north arrow c. Lot size in acres or square feet and dimensions '~ ~ ~~ ~~~~~° ,~ ~,~ d, Location, names of owners and Roanoke County tax map numbers of adjoining properties ..~. e. Physical features such as ground caves, natural watercourses, floadplain, etc. /~. ~ ~ ~~~ f. The zoning and land use of all adjacent properties ~~ ~''~' g. All ro ert lines and easements ~~~~~.~" ~ r~ ~~~J ~~ A P Y ~ h. All buildings, existing and proposed, and dimensions, floa~• area and heights i. Location, widths and names of all existing or platted streets ar other public ways within ar adjacent to the development ~~~ 1 j. Dimensions and locations of all d~•iveways, parking spaces and loading spaces ~v~~t ~~~`;~ v~°~ Additional info~•trla~ian req~~i~~ed faj~ REZQ~ING and SPECIAL RISE PER~~.~T APP~,IC~INTS ~/ k. I. / m. ~/ n. ~/o. ~L P Existing utilities ~r~vater, sewer, storm drains) and connections at the site Any driveways, entranceslexits, curb openings and crossovers Topography map in a suitable scale and contour intervals ~ ~ ~ Approximate street grades and site distances at intersections Locations of all adjacent fire hydrants Any proffered conditions at the site and how they are addressed q, if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~. r _.. Signa re applicant ~~ ~~~ ~ r~! ~° Date nar{ ... Community Development ' ~ ~ Planning & Zoning Division .~ - », POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The fiollowing is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. ~f your request involves one ofi the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related infiormation that may need to be submitted with the application in order to expedite your application process. (IUote this list is not inclusive and the County staff and IIDOT reserve the right to request a traffic study at any time, as deemed necessary.) High TrafficwGenerating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant with or without drive-through windows} • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including financial institutions, general, medical, etc,} • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations; • Development adjacent to/with access onto within 500-ft of intersection of a roadway classified as an arterial road ~e,g~, Rte 11, 24, 115, 117, 460, 11J460, 220, 221, 419, etc} • For new phasesorchangestoa developmentwhere a previouslysubmitted trafficstudy is more than two ~2} years old and/or roadway conditions have changed significantly • when required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. ~i~e, on Lang Range Transportation Plan, Six-Yr Road Plan, etc.} • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing planned traffic signals} • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred X100}trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty X750} trips in an average day Effective date: April ~9, 20U5 ,. pk ~~AN~kfi Community Development z ; ;~ ~ ~ Planning &Zoning Division r ~~ ~~~ NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMM~SStON APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision'L~aiver, Public Street Waiveror Special Use Permit petition if new or additional information is presented atthe public hearing. tf it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that suff dent time was not available for planning staff andlor an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the .new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission, The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses andlor a traffic impact study that would be beneficial in making a land use decision ~.~ote: a list of potential land uses and situations that would necessitate f ~rther study rs provided as part of this applr'cation package}. This continuance shall allow suff dent time far all necessary reviewing parties to evaluate the required traffic analyses andlar traffic impact study and to provide written comments andlor suggestions to the planning staff and the Planning Commission. ~f a continuance is warranted, the applicant will be notif ed of the continuance and the newly scheduled public hearing date E`ffec#r"ve da#e: April 79, 2DD5 ~~ ~~ ~ ~ Name of Petition ~~~~~' ~~~ ~ Petitioner's Signature ~~ ~~ Date S GREEN RIDGE BAPTIST CHURCH ROANOKE COUNTY SPECIAL USE PERMIT APPLICATION COMMENTS SECTION ON PAGE THREE OF FORM November 2, 2009 ~.~ ~\ '', ~~~ ~'~ .,,~=-` ~. GREEN RIDGE BAPTIST CHURCH HISTORY AND PURPOSE AS IT RELATES TO THE LIFE OF ROANOKE COUNTY CITIZENS GREEN RIDGE A CHURCH PLANTED BY ANOTHER THRIVING CHURCH A Part of the County's Growth From the Early Years Green Ridge Baptist Church was staved in ~ 956 by the Villa Heights Baptist Church which was then located in the city of Roanoke out Cove Road and on Layfayette Boulevard. The people in that church had an honest desire to reach people in the new development called Montclair Estates and the North Lakes subdivision. Green Ridge was a genuine church plant from another healthy church. The people who began Green Ridge were mostly Roanoke County residents who were trying to make a difference in their community. The church has been one of the most stable churches in Roanoke County over the yews. Since ~ 9fi6 the church has had only FGUR PASTC~RSI This is quite unusual today, The current pastor has been there since ~ 988. The church members have been a vital part of the Roanoke County community involved in ail parts of the county's life. The church draws from all regions of the valley but most of the members are residents of Roanoke County. The church has grown over the years with the usual ups and downs of church life. The current membership is over 50o active members with an average of 384 in Connect Groups and over 4~ 5 in v1[orship each Sunday. There are currently two Sunday morning worship services ~8: ~ 5 am and ~ 0.55 am}. Green Ridge made a decision in ~ 989 to STAY in Roanoke County. This was a significant decision for the church family. The trend at that time hand still is to a degree} was to move out to a more lucrative area aka Botetourt or Montgomery County and reach people in that area. But Green Ridge decided to stay and make a difference for Christ in the center of the valley. 1 1 Schools, Recreation, and Family Positively Affected The members of Green Ridge Baptist Church have participated in improvement of school life over the years. Some have served in the PTA of Glen Cove school and Northside High School. At the current time a teacher at Northside High School is a staff member at Green Ridge. Various members have served as coaches on all different types of recreation teams through the years. And Green Ridge has offered #raining and development for various aspects of family life. These classes have always been open to the public. Green Ridge has been a participant in trying to reduce crime in the area by reporting vandalism and even appearing in court to testify against chronic offenders that demonstrated potential further threat to the community. We will soon install a new camera security system that will prove a benefit not only to us but others nearby as we can monitor all activity on our church lot. 1iUe have a benevolence ministry to our members that helps them in difficult times alike many our funds for this ministry have been used to the max over the past year}. Gur deacon ministry has installed handicapped entrances to some homes of those in need. The pastors and staff provide counseling to couples and parents and their children encouraging them to apply biblical principles to in their relationships. In short we are an integral part of all facets of Roanoke County life and we seek to continue to make a positive difference as we help people connect with God and His purposes for their lives. we would not want to do ANYTHING that would adversely affect our relationships with others. r r~ r Green Ridge Baptist Church exists to glorify God through obedience to the Great Commission; that is to allow God to use us to make genuine disciples of Jesus Christ. ~e seek to develop people that live a changed life reflecting the character and mission of Jesus Christ. cif urn REGULARV~ORSH[P BASED ON THE EXPOSITION OF THE BIBLE AND HEARTFELT EXPRESSION OF PEOPLE'S HEARTS TO GOD VIIEEKLY CONNECT GROUPS FOR ALL AGES THAT PROVIDE A IIVAY FOR PEOPLE T4 RELATE T4 EACH OTHER AND APPLY THE BIBLE TO LIFE ONGOING TEACHING AND FELLOI~SHIP AND MINISTRY TO YOUTH AND CHILDREN AND THEIR PARENTS SPECIAL CLASSES ON SUBJECT MATTER THAT IS ESSENTIAL TO SUCCESSFUL FAMILY LIFE; PARENTING, MONEY, LAVE AND RESPECT, ETC. COUNSELING FOR THOSE V~HO REC~UEST IT; MARRIAGE, PREMARITAL, PARENTAL; OTHER DEN'S FRATERNITY AND ~11OMEN'S MINISTRYTHAT REACHES OUTTO UNCHURCHED AND PROVIDES A SOURCE OF ENCOURAGEMENTAND GUIDANCE FOR THEIR RESPECTIVE ROLES 1N LIFE The life of Green Ridge Baptist Church affects family life in our valley in a positive way. This is probably the most important interface with the county. if a Roanoke County citizen begins to attend Green Ridge Baptist Church their life over time will be changed for the better, This is not hype but it is indeed a historical fact. The sound biblical approach to all of life affects family life and makes one a more responsible citizen in all facets of life. In the near future we hope to begin a support group for parents. Mlle hope to educate, inspire and help develop relationships among parents that will result in substantive change in what parents actually DO in their home with their children. Our goal is to help them affect a change that will help them raise children with a biblical world view and the character of Christ. Vve want to do this for ALL parents of the community, not just church members. In the future we also want to begin a small after school program. lie may even want to develop a Christian school in the long term future, But this will not affect our desire to be good faith partner with Roanoke County at all. The point here is that both those ministries will make a continuing difference on families in our county. It has been our experience that when people genuinely receive Christ and grow in their spiritual life they should grow in responsible citizenship as well. This is taught in our church. Our primary goal is one that is spiritual in nature, but one obvious by-product of new life in Christ is a mission to one's community and the world. Dne must be a responsible citizen in order to accomplish the God-given mission of making disciples ofi Jesus Christ. At Green Ridge we want to be a partner with Roanoke County with the responsible development of all of county lifie. Even though the county's life is complex and our church is only one small part we believe that we can positively impact families to be an 'important part of the overall life of Roanoke County. we may want to construct some more buildings on the current site in the future. This is dependent on the future growth and the will of God in respect to the mission of our church, we are fully aware of our responsibility to the county and of course our responsibility to God! we believe that these are two concurrent responsibilities that we take seriously. It is our hope that we can be viewed by the people of the Roanoke County offices and personnel as a partner in the life of the county. In the future we hope that the county staff and the staff of Green Ridge can be mutually beneficial to each other as to the convergent purposes of our respective organizations. Idle want to help people in our valley live life in a positive manner. Idle will need the help of our Roanoke County Administration and leadership as we grow and seek to make a continuing difference. we thank you for your administration of the county's life. November 3, 2009 Dear Roanoke County Administration, have submitted the necessary papers in relation to a special use permit for the purchase of the Bates house adjacent to our church building and parking area. As of this writing I think that the main things 1 still need to do per my conversation wifh John Murphy and Joel Baker are: • to get the Water Authority to rate the water flow at the hydrant that serves the property and give you a form from them that states the flow etc., am I correct in how to proceed on this? • get someone in authority (I do not know who to get on this one or even if it is MY responsibility, please help me on this one) to assess the quality of construction and rate it as to whether it is fit for the intended use of an office space; we had the property examined by a reputable certified person; would his recommendation in this area be sufficient? It is my understanding that there will be some items that will need to be added or constructed etc. because of the handicap regulations. The building is a split foyer entry and does not lend itselfi to front handicap entry. But handicap entry is already accessible to the basement through the sliding glass door that is at ground level. We are prepared to do whatever we need reasonably do in this area. But if the costs are too prohibitive this may cause us to re- considerthis purchase so we would deeply appreciate knowing the requirements that will be made in this area as soon a~ possible. We do not anticipate having anyone that is using the building #hat is handicapped. We can accommodate the handicapped in our present facility and anticipate using that as needed in relation to handicapped use. 1 defer to your wisdom as to how to apply the codes here. We may in the long term future actually sell the house and it may be a residential property again. We are just not sure; you can see the aerial photo of our possibilities for future buildings on the current site. If we build again we will probably sell this property. This is probably six to ten years down the road or more. Please help me if I have missed anything in relation to this special use permit and the change of use permit as we move forward. I appreciate your help. Sincerely, Dr. J. Michael Palmer ~, ~~~~ . 552.E Green Ri load Roanoke, l!A 24~.~ 9 54~-562-Q225 ~vww, grbcskc, cow THE 30RYEYOR CBRTIFIES THIS ~GOAN St~RVEX FOR FIN CINa URF.QSBS OLY® HIS SURVEY 3UEJ~CT,. TO ,N~OItAION HIC~i A,Y DxSCLOSBD Y T3TL HSTRACTrs THE SU9JECT PROPERTY IS NOT WYTHIN TIE DIMITS OF THE 100 YEAR FLOOD BOUNDARY AS SHOWN O THE FEM FLOOD BOUNDARY MAP, Tx5 DETERMINATION IS BA5ED 8 THE FLOOD BOUNDARY MAP AND f~AS NOT BEEN VERIFIED BY ACTUAL MELD Et~EYATIONS. C ~3 ~~/g~°~ ~~ /ye /~®~ ~I I ~, ~ ~ ~6 p 1 1 e~, A ~i ® l~ ~, 27,E ~ ~~ ~¢°® pti Ps~'l ~ }~,yZP ~ ~ N~ pl Of ,~ ~A`~ Qp r~ ° o ~ A~~~~ ~ 1 ~.r 0~ ~ ~ ~ , I ¢ $,o . r ~ ~ ~ ~ j. 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Q~ @~ ~0~ ' ~. .. .: ' ~.• ' 6)'120 ~a OBE: ~ ~,.~~ ~r.~ . w.o. ~®~?~~.. - Applicants Name: Green Ridge Baptist Church Roanoke County Existing Zoning: R1 De artment of Proposed Zoning: R1 p Tax Map Number. 036.20-02-24.00-0000 Community Development Magisterial District: Catawba Area: 0.259 Acres 6 November, 2009 Scale: 1" =100' Land Use Conservation Rural Preserve Rural Village Village Center Development Neighborhood Conservation Transition Core ', Principal Industrial Suburban Village (new category) Economic Opportunity (new category) Roanoke County Department of Community Development Applicants Name: N Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District: ,~ Green Ridge Baptist Church R1 R1 036.20-02-24.00-0000 Catawba Area: 0.259 A cres 6 November, 2009 Scale: l" =100' Applicants Name: Green Ridge Baptist Church N Existing Zoning: R1 Roanoke County De artment of Proposed Zoning: R1 p Tax Map Number: 036.20-02-24.00-0000 Community Development Magisterial District: Catawba Area: 0.259 Acres 6 November, 2009 Scale: l" =100' AGTIGN N0. rrEnn No. ~' AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE GGUNTY, VIRGINIA HELD AT THE ROANnKE GGUNTY ADMINISTRATIGN CENTER MEETING DATE; AGENDA ITEM; SUBMITTED BY; APPROVED BY: December 15, 2009 Grdinance authorizing conveyance of a 20' and a variable width sanitary sewer easement and a 10' temporary construction easement to the Western Virginia Water Authority to be located within bounds of Hanging Rack Battlefield Trail, property of Roanoke County Board of Supervisors adjacent to Kessler Mill Road, Route No. 630, Catawba Magisterial District Joseph B, abenshain Senior Assistant County Attorney B. Clayton Goodman III ~jrn County Administrator L~`~E~-- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY QF INFORMATION; This is the first reading of an ordinance that dedicates an easement to be located within the bounds of the Hanging Rock battlefield Trail in order for the Western Virginia Water Authority ~WVWA} to provide sanitary sewer service along Kessler Mill Road to the Hanging Rock area in the Catawba Magisterial District. This will allowthe opportunityfor existing businesses in this area to hook onto public sewer, thus eliminating the use of antiquated and inadequate private sewer systems. It will also encourage future economic development of this area by providing a public utility where none has been previously provided. The Board of Supervisors recently approved a joint funding agreement for this project between the County, the WVWA and a private business Hanging Rock Grocery} which limits the Counties financial contribution to $51,540. Exhibits A and B which are attached to the following ordinance} were prepared by ACS Design on Gctober 21, 2009, and illustrate the 20' and variable width easements that need to be secured in orderforthis important project to move forward. FISCAL IMPACT: Roanoke County's contribution to this project is not to exceed $51,500. Page 1 of 2 ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary doc~~ments for conveyance of the sanitary sewer easement and temporary construction easement the Western Virginia Water Authority to be located within the right-of-way known as Hanging Rock battlefield Trail. 2. Decline to adopt the proposed ordinance. STAFF REC~MMENDATI~N: County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 15, 2009 ORDINANCE AUTHORIZING CONVEYANCE OF A 20' AND VARIABLE WIDTH SANITARY SEWER EASEMENT AND A 10' TEMPORARY CONSTRUCTION EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY TO BE LOCATED WITHIN BOUNDS OF HANGING ROCK BATTLEFIELD TRAIL, PROPERTY OF ROANOKE COUNTY BOARD OF SUPERVISORS ADJACENT TO KESSLER MILL ROAD, ROUTE N0.630, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Western Virginia WaterAuthority ~WVWA} requires an easement for an underground sanitary sewer and temporary construction easement within the parcel known as Hanging Rock Battlefield Trail, to provide sewer service to the Hanging Rock area of Roanoke County, all as shown on the plats entitled "Easement Plat from Records for WESTERN VIRGINIA WATER AUTHORITY Showing A New 30,931 +/- Square Feet Sanitary Sewer Easement Located on Tax Parcel 36.03-1-62, Property of Roanoke County Board of Supervisors, Catawba Magisterial District, ROANOKE COUNTY, VIRGINIA" Sheets No 1 & 2, (Exhibit A},and "Easement Plat from Records for WESTERN VIRGINIA WATER AUTHORITY Showing A New 2,159.4 Square Feet Sanitary Sewer Easement Located on Tax Parcels 36.03-1-62 and 36.03-1-1.1, Property of Roanoke County Board of Supervisors, Catawba Magisterial District, ROANOKE COUNTY, VIRGINIA", (Exhibit B}, prepared by ACS DESIGN, dated October 21, 2009; and WHEREAS, Roanoke County previously acquired the real estate on which is located a portion of the Hanging Rock Battlefield Trail, Tax dap Number 36.10-1-62, by deed recorded in Deed Book 1671, page 474, in the Roanoke County Circuit Court Clerk's Office; and WHEREAS, the Western Virginia Water Authority has proposed to extend sanitary sewer service within the parcel containing the existing Hanging Rock Battlefield Trail to businesses located in the Hanging Rock area of Roanoke County in the vicinity of the intersection of Thompson Memorial Drive, State Secondary Route 311 and State Secondary Route 419; and Page 1 of 2 WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only byordinance. A first reading of this ordinance was held on December 15, 2009, and a second reading and public hearing was held on January 12, 2010 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forother public uses by conveyance to WVWAforthe provision of sanitary sewer service. 3. That donation to WVWA of an 20' and variable width easement and a 10' temporary construction easement for an underground sanitary sewer and related improvements, within the easement area designated on the attached Exhibits "A"and "B", which are incorporated herein by reference, on the County's property known as Hanging Rock Battlefield Trail, to provide sanitary sewer service to the Hanging Rock area of Roanoke County is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page2of2 EXHIBIT Q NOTES: 1. LEGAL REFERENCE.• DEED BOOK 1671, PAGE 474 TAX MAP ND. 036.03-O1-62.00-0000 CURRENT OWNER: ROANOKE COUNTY BOARD OF SUPERVISORS 2. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAYBE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 3. IMPROVEMENTS ARE NOT SHOWN. S8 64 ~g ~\ ?`~,r>~~ z ~ N N ~ ~~ cti ~o OF VP' L ~~P ~ 8 ~~ ~0 A - ~ ,` R4p~ 3~1 ~~~ ~. I~~E~A~ PSO ~~T,oF,w ~v~ SSE R 39,89 pR ~AR,P ~ ~~ ~w ~Z~aS}31, .~S 2g9•~3 .3~'0 SO OO~MF M~~36 ~0'18Z6 ~'`°' o~°~' ,~'` ~'`°~~ R'? ~ M~~~ UNIg~R P P0~ ~' ~~ti ' ~ ? '~ SALEM ~ pEppR~Ap ~0~ X159, /~ ,, /,~ 2 ~ ~' h rn ~ ~ I' ~ ~ ~` D0 ~~ o \ ~~ ~~ ~~ /~~ ~~ ~M~ v z ~ ~~ OM~~ EXISTING 20' WATERLINE EASEMENT ~~, II II N~ ~~ ~~ o °, NEW 20' SANITARY SEWER EASEMENT 30, 93 ~ +/- SQUARE FEET JOHN T. PARKER & SUZANNE PARKER 1NORNHIL TAX MAP NUMBER 36.10- i -19 DEED BOOK 1295, PAGE 426 DESIGN EM6INEE~ING • SURrEMIN6 CONS~NUCiION MINAOEMENi 2203 Peters Creek Road, NW Roanoke, Virginia 24017 Phone: 540-562-2345 Fax: 540-562-2344 Email; survey®acsdesignllc.com www.acsdesignllc.com o~^~~ l2~ ~ (r ~ I'f ~N~~ 1 ;~ o }~~~~ ~ ~ I~~ ~~ ~o,~ N N ~ II II iz~1 J ~ ~~ i ~ i. Q'~. ~` ~ i ~~ 4 t ;1~ ~ ,~~ i ,w ~~ `w~ ~; ; ~~,~~ I W ~ y ti + {~ ,.. , ~ ~ N ~ 1 ~ O ~~ ~ ~ ~ ~ ~ , ~ ,~ ,i ` ~ ~1 l ~ ~ L . r ~ i ~ ~' ~V l ~ ~ CJl ~ , ~ ~ ~ ~ ~ C,S J -~ O~ + ~~ ~ ~ I r ! \ 1 I ~ ~ 1 568'36'24 "Igr . E ~ i 66.50' ~ ~ 0 ~y ~ ~'~~ ~~~ ~~~~ ~ ~ ~ ~ ,~ ~, ~N~ ~ ~o~~~ o ~ PG ~ o ~ ~~~ ~ QP~O Q' ~ Q ^ ~ , pN N~ ~ , 0~ ~~p°'' ~ h ~ ~ i~~ ;~ ~ ~ ~ z J ~ O 0 0 /,~~ i,~6i1, ,~~~ r ~ ~ 9~~ ~~ o. ~ `~~r~ Q ~ k ~~s •~ V f p f• q.0 ~ ~ ~ Iii ~ ' ~ , a~a 50 ' S ~'~ _ p RT'~ T PROPERTY OF ROANOKE COUNTY BOARD OF SUPER VJSORS TAX MAP NUMBER 36.03-1-62 DEED BOOK 1671, PAGE 474 O co Z w to ti Q ~ ~ ~ O ao J J W ~~ 0~ ~~0 0~ Q~ ~ ti ~ ~ ~Q p~ L MATCHLINE (SEE SHEET 2 OF 2) SHEET i OF 2 EASEMENT PLAT FROM RECORDS FOR WFS~ERN VIRGINIA ~~LTH °F ~ WAT~RA TH RITY v o ~ l~ o SNOWING A NEW 30 931 + - S UARE FEET ~ G'~ ~,, SANITARY SEWER EASEMENT LOCATED ON ~ DAVID A. BESS ~ TAX PARCEL 36.03-1-62, PROPERTY OF ROANOKE No. 002240 COUNTY BOARD OF SUPERVISORS OCTOBER 21, 2009 CATAWBA MAGISTERIAL DISTRICT ~ o~ ~ ~~ RoANoKE C4vN~Y VIRGINIA s~~~ OCTOBER 21, 2009 SCALE: 1 INCH = 60 FEET NO TES• 1. LEGAL REFERENCE.' DEED BOOK 1671, PAGE 474 TAX MAP ND. 036.03-01-62.00-0000 & CURRENT OWNER; ROANOKE COUNTY BOARD OF SUPERVISORS 2. THIS PLAT IS SUBJECT TO INFORMA ]10N WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 3. IMPROVEMENTS ARE NOT SHOWN. COUNTY OF ROANOKE TAX MAP NUMBER 36.03-1-1.2 DEED BOOK 1209, PAGE 200 MA TCHLINE SEE SHEET 1 OF 2) I 1 II ~ I I o ~ ~ I I I ~a c~ ~ o I I Q~ ~, d ~ ~ Q I ~I z~ ~ of z ~'W ~ ~~~ ~°'~~ z ~I ~ o ,W ~, ~ ~ I I 0 n o oil I ~ ~ ~ ~I I ~ ~~ I ~ Z PROPERTY OF I " I ~ I RDANOKE COUNTY BOARD OF SUPERVISOR ~ ~ ~. I TAX MAP NUMBER 36.03-1-62 Z ~ DEED BOOK 1671, PAGE 474 I ~ I o t I I °~ I NEW 2D SANITARY I I ~~ I I ~ o SEWER EASEMENT I I ~ 3D, 931 +/- SQUARE FEET I I I TIE L1NE N63'S8'28' 50. DO' N63'58'28"E--- 543.96' .L IRON P!N Wl TH CAP I I I III ~ I I J ~,.~ I I Q~~~~~ ` _ \V ~~ +" ~ lo I + I ~~l ~~ I III 1 ~ I EXISTING WATERLINE EASEMENT I' I 3 o I I ~!~ o c~ `' o I I I I I ~ Z N ~ 0 W ~ ti ,~~~ 9, ~ ~ ~ j ~s~°~ COUNTY OF RDANOKE TAX MAP NUMBER 36.03-1-1 DEED BOOK 1209, PAGE 200 & DEED BOOK 1482, PAGE 1380 DESIGN ENCINEFAINC • S~RrEYINC CON$TIUCiION NANACENEIR 2203 Peters Creek Road, NW Roanoke, Virginia 24017 Phone: 540-562-2345 Fax: 540-562-2344 Email: survey®acsdesignllc.cam www.acsdesignllc.com SHOWING A NEW 30, 93 f +/- SQUARE FEET SANITARY SEWER EASEMENT LOCATED ON TAX PARCEL 36.03-1-62, PROPERTY OF RDANOKE COUNTY BOARD OF SUPERVISORS CATAWBA MAGISTERIAL DISTRICT RCANOKF COUNTY, VIRGINIA OCTOBER 21, 2009 SCALE: 1 1NCN = 60 FEET ~~LTH 0~ ~ 1~ '~ ~ G ~~ ~ ~ DAVID A. BESS ~ N a. 002240 ` OCTOBER 21, 2009 l~~ su~~`~~4 SHEET 2 OF 2 EASEMENT PLAT FROM RECORDS FOR WFS~ERN VIRGINIA WATFR AUTHORITY EXHIBIT B NO TES• ti ti 1. LEGAL REFERENCE.' DEED BOOK 1671, PAGE 474 ~ ~ ~ ~ I TAX MAP N0. 36.03-1-62 ti o • w CURRENT OWNER: ~ ~~ Z ti BOARD OF SUPERVISORS ~, W OF ROANOKE COUNTY, VIRGINIA ° ~ ~ N ~ ,c~~ DEED BOOK 1209, PAGE 200 ~ ~ ~ ~ ~ I ~ TAX MAP ND. 36.03 1- 1. i 2 w w CURRENT OWNER: ~ ~ ~~ ~ y ~ COUNTY OF ROANOKE, VIRGINIA ao ~ ~ ~ o r 2. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAYBE ~ rn ~ ~ r ~ DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. o ~ ~ y ~ 3. IMPROVEMENTS ARE NOT SHOWN. ~ ~ °o. k I o w ti y ~ ti ~r ~ a cn ~i o ~ ti ~r ti N b ~'1 ~ '• rn ~ N° ~ ~ vc°o rn ~ °~ ~~ ~ v ~ b ~ ~ W I ~ ~ ~ v ~' ~~ F9~s r I ~ ~ Q ti 9s~~~~tic ~ i' ~ ~~ ~ I ~ C ~~ ti ~ w a I °' ~ ~ w` ~ ~ w N O I G,i" ~ ~'~ ~ a N - I (,~ COUNTY OF ROANOKE, VA ~ n~` O TAX MAP NUMBER 36.03-1-1 f DEED BOOK 1209, PAGE 200 & I ~ DEED BOOK 1482, PAGE 1380 I " ARC LENGTH=53.00' ¢4 ~ ~/ RADIUS=2904.79' Ij~j j~ NEW SANITARY N ~ ~ ~ t SEWER EASEMENT N r w ; ~ ~ ~ 2,159.4 SQUARE FEET ~~ ~ w~ w" w;~l' w N co N N"V illy ~ O ~I I'~j m rn~ c~ ~ I r,, ~ V ~~~ N '~$ ` ~~~ i ~ z 50.0 ' ~~I; ~I ~ .~ 68.14' TOTAL i g 31' ---- S61 '44'58"W ` U.S. INTERSTATE - 81 RIGHT-OF-WAY VARIES EASEMENT PLAT FROM RECORDS FOR WESTERN VIRGINIA ~LZ H o~ ~ Wi4TER AUTHORITY ~~ ~~ SHOWING A NEW 2,159.4 SQUARE FEET SANITARY ,~ ~ .~ ~, SEWER EASEMENT LOCATED ON TAX PARCELS ~ DAVID A. BESS ~ EN6INEEAING ~ SUAYEYING 36.03-1-62 AND 36.03-1-1.1, PROPERTY OF Na. 002240 CONSTRUCTION M1NA6EMENi THE BOARD OF SUPERVISORS OF RDANOKE COUNTY, 2203 Peters Creek Road, NW VIRGINIA AND THE COUNTY OF ROANOKE, VIRGINIA OCTOBER 21, 2009 Roanoke, Virginia 24017 CATAWBA MAGISTERIAL DISTRICT ~~~,~ su~~~o~ Faxne540~562 2344 R4ANa1CE COUNTY VIRGINIA Email; survey®acsdesignllc.com OCTOBER 21, 2009 SCALE: 1 INCH = 40 FEET www.acsdesignllc.com D-090309 EASEMENT UNE TABLE LINE LENGTH BEARING L 1 27.54' N37'06'l i "W 12 77.50' N25'43'44"W L3 25.17' N06'44'03"E ACTIGN NG, i-rEnn No. ly-1 AT A REGULAR MEEI-ING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT -SHE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 15, 2009 Grdinance authorizing conveyance of an easement to Appalachian Power Company for electric service across property owned by the Board of Supervisors -South County Library Joseph B. Gbenchain Senior Assistant County Attorney B. Clayton Goodman III ~~ County Administrator C~UNTYADMINISTRATOR'S COMMENTS: SUMMARY 4F INFORMATION: -the County is currently in the process of constructing a new south county library on Merrimar~ Road. The existing Appalachian Power Company ~APCG} power line servicing the neighboring property plat 81.11-o6-Q3}crosses the middle of the County property and needs to be relocated to the perimeter of the County property to accommodate the construction, An easement to APCG is required for the rerouting of this electrical service. This is the second reading of this ordinance, Attached is the draft agreement for this easement and the related plat. FISCAL IMPACT: APCO will pay the County one dollar ($1) for this easement. The cost ($12,504.35) for rerouting 'the electrical service is included in the bond project cost. STAFF REC4MMENDATI~N: Staff recommends adoption of this ordinance. W. ~. No. W001884701 Jab No. OS 100112 Eas No. Map No, 3750-348-C4 Prop No. 1 THIS AGREEMENT, made this 4'h day of November , 20 09 , by and between the BARD GF SUPERVISGRS GF RQANGKE CGUNTY, VIRGINIA, herein called "Grantors," and APPALACHIAN PGWER CQMPANY, a Virginia corporation, herein called "Appalachian." WITNESSETH: THAT for and in consideration of the sum of GNE DGLLAR x$1.00}, cash in hand paid to Grantors by Appalachian, the receipt whereof is hereby acknowledged, Grantors hereby grant and convey to Appalachian, its successors and assigns, rights of way and easements with the right, privilege and authority to Appalachian, its successors and assigns to construct, erect, install, operate, maintain, renew and remove a line or lines, for the purpose of transmitting electric power overhead, and underground, including electric service lines and extensions therefrom, in, on, along, over, through, across and under the lands of the Grantors identified as "Tax Parcel 97.05-O1-26 "situated in the Cave Sig District, County of Roanoke, State of Vir inia. Being a right of way and easement to provide electrical service to Tax Parcel 87.17-06-13 as part of the construction of the South County Library, Said right of way and easement shown on Appalachian Power Company Drawing No, V-2045, dated 11-3-2009, entitled, "Proposed Right of Way on Property of the Board of Supervisors of Roanoke County, Virginia" attached hereto and made a part hereof. TUGETHER with the right to Appalachian, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew, add to the number of, and relocate at will, THIS INSTRUMENT PREPARED BY AND UPON RECURDATIQN RETURN TU APPALACHIAN PUWER COMPANY, P.U. BQX ZOZ1, RUANUKE VIRGINIA Z4QZZ-Z1Z1 poles, with wires, cables, crossarms, guys, anchors, grounding systems and all other appurtenant equipment and fixtures, underground conduits, ducts, vaults, cables, wires, transformers, pedestals, risers, pads, fixtures and appurtenances thereinafter called "Appalachian Facilities"), and string wires and cables, adding thereto from time to time, in, on, along, over, through, across and under the above referred to premises; the right to cut, trim andlor otherwise control any trees overhanging branches, shrubs, roots, brush, undergrowth, or other obstructions which may interfere with or endanger the safety or use of, Appalachian's Facilities; the right to disturb the surface of said premises and to excavate thereon; and the right of ingress and egress to and over said above referred to premises, for the purposes of exercising and enjoying the rights herein granted, and for doing anything necessary or useful or convenient in connection therewith; also the privilege of removing at any time any or all of said improvements erected or installed in, on, along, over, through, or across and under the above referred to premises as may be required by Appalachian for the full enjoyment or relinquishment of the rights herein granted. APPALACHIAN agrees to restore and repair any damage to Grantor's property that may be caused by the construction, operation, or maintenance of said easement. The Grantor agrees that Appalachian will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with Appalachian in effectuating such restoration. APPALACHIAN will indemnify and save the Grantor harmless against any and all. loss or damage, accidents, or injuries, to persons or property, whether of the Grantor or of any other persons or corporations arising in the manner from the negligence of Appalachian in the construction, operation, or maintenance, or failure to properly construct, operate, or maintain its facilities installed upon the right of way granted by this agreement. B. Clayton Goodman, III, County Administrator of Roanoke County, Virginia joins in the execution of this instrument to signify the conveyance by the Board of Supervisors of Roanoke County, Virginia, of the real estate conveyed herein pursuant to Ordinance No. ,adopted by the said Board of Supervisors on the day of , 2009. TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors and assigns, It is agreed that this foregoing is the entire contract between the parties hereto, and that this written agreement is complete in all its terms and provisions. NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through exercise of eminent domain. To the extent that any of the rights being conveyed are not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. WITNESS the following signatures and seals. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By' B. Clayton Goodman, III County Administrator of Roanoke County, Virginia STATE OF VIRGINIA } } TO-WIT; COUNTY OF ROANOKE } The foregoing instrument was acknowledged before me this day of 2009, by B. Clayton Goodman, III, County Administrator of Roanoke County, Virginia. NOTARY PUBLIC My Commission Expires: 3 // // / ~ JEAN MOYLAN TAYLOR i~ LIVING TRUST ~~ ~' 87.17-06-13 ~ ' i ~ i i i ' ~/ ~, ~y~ ~• ~~ ~. ~ ,,.R'' ~ 1 1 1 1 1 I ROANOKE COUNTY BOARD OF SUPERVISORS 97.05-01-26 N PROPOSED RISER POLE 37800348006226 ~~ k pr~~e PROPOSED 15' RIGHT OF WAY BUFFER ZONE - - - - - - - - PROPOSED UNDERGROUND LINE - - - - EXISTING OVERHEAD LINE ROANOKE COUNTY, VIRGINIA T.D. 665000 MAP SECTION 3780034804 APPALACHIAN POWER COMPANY DRAWING NO. V -2045 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 15, 2009 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWERCOMPANY FOR ELECTRIC SERVICEACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS -SOUTH COUNTY LIBRARY WHEREAS, Roanoke County is in the process of constructing a South County Library Building located on Merriman Road, Cave Spring Magisterial District; and WHEREAS, Appalachian Power Company (APCO) requires aright-of-way and easement for underground transmission lines on the County's property in order to relocate the electric service to accommodate the construction on the site as shown on the plat entitled "Proposed Right-of-Way on the Property of the Board of Supervisors of Roanoke County" dated November 3, 2009; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisition and dispositionof real estatecan beauthorized only byordinance. A first reading of this ordinance was held on December 1, 2009, and a second reading and public hearing as held on December 15, 2009. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO for the relocation of electrical service in connection with the construction of Roanoke County's South County Page 1 of 2 Library Building. 3. That donation to APCO of an easement and right-of way for underground transmission lines and related improvements, within the 15' easement area designated on the above-mentioned map, on the County's property (Tax Map No. 97.05-01-26.00) to relocate the electricservice in connection with the construction of the South County Library Building is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page2of2 ACTIGN NG. r ITEM NG. AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 15, 2009 Grdinance authorizing conveyance of a 50' sanitary sewer extension easement to the Western Virginia Water Authority to be located within a public right-of-way known as Westward Lake Drive, said right-of-way having been dedicated to the Board of Supervisors, Catawba Magisterial District Joseph B. Gbenshain Senior Assistant Co~anty Attorney B. Clayton Goodman III 3~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY 4F INFORMATION: This is the second reading of an ordinance that dedicates an easement to be located within the right-of-way of Westward Lake Drive, platted as Center Hill Drive, in order for the Western Virginia Water Authority ~WWVA} to provide sanitary sewer service along this road in the Catawba Magisterial District. This road was dedicated to Roanoke County in fee simple by a subdivision plat recorded in Plat Book 3, page 8l in the Roanoke County Circuit Court Clerk's Gffice. A plat prepared by Balzer and Associates showing the location of this easement designated "WESTWARD LAKE DRIVE SANITARY SEWER EXTENSIGN, LAYOUT, GRADING & EAC PLAN," dated 9125108 is attached as Exhibit A. This sewer line extension will serve a house to be constructed on Westward Lake Drive. FISCAL IMPACT: No fiscal impact to Roanoke County is anticipated. Page 1 of 2 ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary doc~aments for conveyance of the sanitary sewer easement to be located within the right-of way known as Westward Lake Drive as requested by Western Virginia Water Authority ~WVWAy. 2. Decline to adopt the proposed ordinance. STAFF RECOI~I~ENDATION: County staff recommends thatthe Board of Supervisors adoptthe proposed ordinance as provided in Alternative 1. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 15, 2009 ORDINANCE AUTHORIZING CONVEYANCE OF A 50' SANITARY SEWER EXTENSION EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY TO BE LOCATED WITHIN A PUBLIC RIGHT-OF-WAY KNOWN AS WESTWARD LAKE DRIVE, SAID RIGHT-OF-WAY HAVING BEEN DEDICATED TO THE BOARD OF SUPERVISORS, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority (WVWA) requires an easement for an underground sanitary sewer extension within the right-of-way known as Westward Lake Drive, platted as "Center Hill Drive", to provide sewer service to the area, and specifically to a residence located on Tax Map #054.02-05-51.00, all as shown on the plat entitled "WESTWARD LAKE DRIVE SANITARY SEWER EXTENSION, LAYOUT, GRADING & ESC PLAN" Sheet No. C-2, (Exhibit A}dated 9/25108; and WHEREAS, Westward Lake Drive/Center Hill Drive was dedicated to Roanoke County for public use in Plat Book 3, page 87, in the Roanoke County Circuit Court Clerk's Office; and WHEREAS, the portion of Westward Lake Drive/Center Hill Drive where this sanitary sewer easement will be located has not been accepted into the state Secondary Road System and therefore remains a "paper street" under the ownership and control of Roanoke County; and WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Page 1 of 2 Charter, theacquisition and dispositionof real estatecan beauthorized onlybyordinance. A first reading of this ordinance was held on December 1, 2009, and a second reading and public hearing was held on December 15, 2009. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forother public uses by conveyance to WVWAforthe provision of sanitary sewer service. 3. That donation to WVWA of an 50' easement for an underground sanitary sewer extension and related improvements, within the easement area designated on the above-mentioned map, on the County's property known as Westward Lake Drive, platted as "Center Hill Drive", to provide sanitary sewer service to the area is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page2of2 *~~~t11 +~{1 ~ u"r w b7NI~l~V1 'Jl1Nf10.~ 3HOf~'dOd N ~ s ~ W d a ~ a J.aIk11SIQ b9Mb1.bQ ~ ~ ~ ~ 5 ~ d r ~ ~~ ' ~4 V ~~ ; ~~.c i ~oc ~e~- ~ i r N`dld JS~'~'rJNIQ`dbrJ'lfl~~l~ ~ ~ o mh ~ ~ ao ~ b ~•~~a ~ ~ Z ~ QQ o0 *o & *,, ~ ~ ~ • ~ a; ~ ~g~~2 ~~- ~; NOISN~IX~ d~M~S J~d1~llNb'S ~ ~ ~ ~ W V = ao ~ /-~ W~ ~ ~ a ~ u m ~a.t~ ,~at ~ .~~ ~ .a> ~ Udb'M1S~M c U ~ ~ ~ ~ ~ w w r - C~ k ~ G 4 6 + ~ H _,~~ ~~~ I ~ ~ GR I ! ~ H I ~ ~ ~ x ~ ~ ~ ~ I ~ ~ a ~ I ~ ~ I~ w N Y M I ~ ~ ti:j .f m ~ I ~ qq 11 JJ y ~ ~ yk+ p'y ~, a r, x ~' ~=' 'a ~'1 W~W~ ~ ~ k~Itr Z j'd L7 ~~ Ifh 4.~1~ ~ ~~ I ~' ~~ ~ ~' ail ~ ,rl,,y:, ~~ ~~ ~r.'~~ ;' 1 ..~;~ ~ , ~ I r ~~ , . Q~ ~~' ~W ~ I MI i ' Y' W v - rU~ ~ 'i•Yiy LI~ ~~41{;mow C. tIC ~ V ~` _ 'fit. 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Vii. ~ ~ ~ `~ Y .~~ ~ r , a; ••~. ~ '; '• -•--• yf - I I~ I ~ ~ r I f 4. ~~ 4i ti ; 4 ~ L, C~ I -~ ~ - ~ ' 1 #'{ 1 L 1 5 ~ a~ T ~ ~ ~ d ~~ ,. i - ,.,4 i k ~ Q 4 F i !> >, o n i rr ~ W r ~ QQ p~~ r ~ ~ i I i t 4.~ -j yti ~ ~' C .. _ ;NW~ I I i l l ~ Yh 4y~, ~ i ~ ~~ W r' I I .. ~~` J~~ ~ I k ' ~ 11~ r~~~ ~5 F~ r `{ V A~~ L• r. "l~ + f~ 1 I~+ 1 +~J i l Cl ~ ;` r~l l` ' f ~1 ~! i r ' f W V y i r~ t 7 ~ 1 0 try a ~I 1 ' ~ ~ ~,:., w ''~ , ~ ,~~ r I !tl QQ b q • ~ s " ~ •°" ~ ~ w _ I a6 ~ ~.. .,III ~ ~~ ,f ~ , ..! ca ~aa { ~ ~jyesp_ ~ ~My ~ ~~ ~ ..Ili ~'{~ r f ~ ~`. 1,~ ~/ /// ICI ~ ~~1r~ ~ p ~ uu~ r 'i~ g ~ \ . ,, w ~ ~ -b rye ~ •' I O ~ ~ ~ ~ ~ ~b tt ~~jj ~ /, gill ~ ~'" ~ d ~~ ~ ~ ~ 6 ~ ~ ~EE. ;~ F ~ r{ r \ ~I ~ ~ ~~~~~ ~' ~~~ h ~_ ~~ ~ ~ €~ PPP Ir r,' ~ ~ k~ ~ r 3 ~R~ ~q ~ 9 ~~~~~ ~~ ~~~ YY ~g ~ l~. ~ ~ N ¢ ~ ~I. a W Y CJ P ~i~ ~ )i ~ ~~ ~ ~ ~ ~: m ~ ~a ~ ~ ~ ~ ~ ~\ ~ ~~ ~ ~ ~ ~ ~~~~ s\ I A 0 x ~~ ~ rr 4L ~ Z' • ~~0 ~• i~ ACTIGN NG. ITEM NG. '~ AT A REGULAR MEETING GF THE BGARD GF SI.IPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CEN"fER MEETING DATE: December 15, 2009 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Becky R. Meador Clerk to the Board APPROVED BY: B. Clayton Goodman Iii ~ County Administrator C4UNTYADMINISTRAT~R'S COMMENTS: SUMMARY 4F INF~RMATI~N: 1. Grievance Panel ~At-Large appointment It was the consensus of the Board at their December 1, 2009, closed session to appoint IVIr. James Shaver Sr. to the Grievance Panel for athree-year term that will expire on Gctober 2S, 2012. Confirmation of the appointment has been placed on the Consent Agenda. ~. Library Board appointed by District As requested by Supervisor Flora atthe November 17, 2009, Board meeting, theClerkhas contact Ms. Tobie McPhail. She has expressed her willingness to serve an additional four- yearterm on the Library Board. Confirmation of the appointment has been placed on the Consent Agenda. 3. Parks, Recreation and Tourism Advisory Board appointed by District The three-year term of Deborah George, Hollins Magisterial District, expired on June 30, 2009. The Board has been notified that Ms. George has moved from the district. Page 1 of 2 4. Vllestern Virginia Regional Jail Authority ~At-Large appointment ~fhe following one-year terms expire on December 31, ~OO9. It was the consensus of the Board at their December 1, 2gD9, closed session to re-appoint each of these members to an additional one-year term. Confirmation of these appointments has been placed on the Consent Agenda, • B. Clayton Goodman III as Alternate Adrr~ir~istrative ~fificial • Diane D. Hyatt at Administrative Official • Joseph B. Butch Church as Alternate Elected Representative • Michael W. Altizer as Elected Representative Page2of2 ~-j GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2009 Amount $ 11,493,808 °/° of General Fund Revenue Addition of 2008-2009 operations Balance at December 15, 2009 1,565,316 $ - 19,059,124 9.65°/0 10.21 % ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2008-09 a range of 9.0°/°-10.0°/° of General Fund Revenues 2008-2009 General Fund Revenues $181,259,899 9.0°/° of General Fund Revenues $16,313,391 10.0°/° of General Fund Revenues $18,125,990 ** 2009-10 a range of 9.5°/°-10.5°/° of General Fund Revenues 2009-10 General Fund Revenues $186,156,550 9.5°/° of General Fund Revenues $11,141,812 10.5°/° of General Fund Revenues $19,609,438 The Unappropriated Fund Balance of the County is currently maintained at 10.21°/° which is within the range of our goal for 2009-10. The County's goal is to increase the balance over time to 11.0%. Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ~~, yYI-Z COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects nor ~n me ClP, arcn~tecfural/engineering servr'ces, anal other one~f~me expenaf~tures.} Amount Audited balance at June 30, 2009 $~,932,S1~ .20 Addition of 2008-2009 operations $~ , ~ 38,18fi.o0 July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair valu+ ~195,204.00~ of the firing range and driving range Balance at December 15, 2009 $2,S1fi,453.20 Maior County Capital Reserve Projects rn r~ie ClP, afebr payments ro expeaflte projects rdentlfred rn ClP, ar~d laird purchase opporrunrrres.} Unaudited balance at June 30, 2009 Balance at December 15, 2009 Submitted By Rebecca E. Owens Director of Finance $2, 339, 030.00 $2, 339, 030.00 Approved By B. Clayton Goodman III County Administrator .5~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2009-2010 Original Budget May 26, 2009 Appropriation of funds for the lease of property for the temporary location of the Mt. Pleasant Library June 9, 2009 Appropriation for Legislative Liaison August 25, 2009 Appropriation for Interstate-81 Corridor Coalition Balance at December 15, 2009 Submitted By Rebecca E. Gwens Director of Finance Approved By B. Clayton Goodman III County Administrator Amount $100,000.00 (15,600.00) (24,000.00) (1,000.00) $ 59,400.00 ACTIGN NG. ITEM NO. • ' ~ AT A REGULAR MEETING GF THE BGARD GF SI~PERVISGRS GF R4ANGKE CGI~NTY, VIRGINIA HELD AT THE R4ANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA I'~EM: SUBMITTED BY: APPROVED BY: December 15, 2009 Accounts Paid-November 2009 Rebecca E. awens Director of Finance B. Clayton Goodman III ~~ County Administrator CQUNTY ADMINISTRATaR'S CQMMENTS: SUMMARY 4F INF~RMATIQN: Payments to Vendors Payroll 11113/09 Payroll 11125!09 Manual Checks Grand Total 1,119,q~12.43 1,125, 840.16 S 114,801.55 142, 353.32 1,143.62 $ 1,428,062.61 1,294,213.98 1, 26x,194. oa 1,143.62 $ 9,992,214,35 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ~ ~ ^i O V N 0 ~ 00 ~ 'i ~ N o ~ ~ N ~ V ~ ~; ~ C (~ Q ~L 3 V Q III 'I~IIII~ uuuWl i 0 IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII ~ d ~ o 0 ~ . ~ wW ~a L V N d ~ W N v i C ~ L ~ ~ ~ C E ~ ~ a~ L ~ W W ~ L C ~ o L ~ ~ c U Q M *, ~~ W r ~ C • ~ 3 m ~ L ~ .~ > ~ a ~, o ~ w c c~ ~ o ~ ~ a ~ ~ o i p ~ 3 z m~ a Z 0 m ~ g . _ ~ wW ~a ~ ~ ~ 0 V ~ ~ o ~ ~ ~ N 0 LL d ~ ~ ~ ~ ~ ,; ~ +~ ~ C 3 V L ~ ~ KW a W ~ 0 d 3 m ~r~~ .~ y ~~ ~. ~ ~- 4~~~ ~~i ~ ~~~_ :, J '~,~ ~ °~': ' I ~ 'fie ,~ ,.~~ ~:~ 1 4 r ,.I,``~~,~~~ -,~ti r~~ ~`fl'~~. 0 0 N ~n v-, ~ ~ ~ ~ (~ W ~ O O~ O N~ O ~ r ~~ ~ 0 0 O O~ O O O r ('') f` (0 tD ~ O ~'"~ N ('~ ('~ N M O O f` ~ ('~ ~ O O ~ O O t0 00 t0 f~ O ~ O N ~ N O O ~ O N O ('~ O ~"~ O O O O N M (~ N ' ~ N ~ ~ N r ~ O' ~ r N O S ~ C'7 ~ ti X 0 0 0 ~ ~ t0 S O N ~ 00 lid O N O O N C O ~ N O O ~ N~ O ~ M 00 ~ In f` O O N O f` O M CO N O ~ O ~ ~! ~~ O~ ~ ~ O O N O ~ W~~ N O ~` N f~ N N N N O N N (~ O O O~~ O N ~ M ~ f` N ~` f~ O N M N N ~~ N~ O ~ 0 0 ~ ~ ~ (D S O N' N N M N N E ~ ~ f"7 ~ ~ ~` N ('~ ~ i i ~ O W N N (fl N to In In ~ N ~ O O~ N O ~ O 00 CO O C4 ~y ~y Cfl O r OD C'~ t0 ~ CV f` ~ C~ f` f` N O In f` O O N 3 ~ f` O ti ~ N h ~ O In O ~ O t0 O H O h O O O O ~ 9 (~ ('~ ~ M ('7 ~ M ~ C'~ ('~ (~ M C'~ (~ ~ ('~ ~ M In ('~ ~ ~ ~ ~ O ('~ ~ C"7 ~ ~ O ~ ~ ('~ ~ O ('~ O ('~ O n O O O O O tD O CO N O ~ O ~ N (D N N t0 O o0 00 O M (D (D ~ O ti 00 In O ~ In f` ~'? 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T ~ ~ ' ~~ .~ J ~~ ~" ~ ~ ~"'a ~~ ~ ' ~ C~ ~ P' i~d ^ ~ i C~' F"` L f,~r .. ~ ^ ~ ~~ ~ ~~ ~~ 3 0 ~ ~ ~ ~ +~. ~ N v~ ~~ V~'~ ~ ~~ tii _ ~ .V _ ~ N L ,L ~ ~ N O ~ _ +~+ cV ~ ~ ~ ~ ~ a ~!~? ~ ~ ~~ O ACTION ND. ITEM NUMBER AT A REGULAR MEETING QF THE BQARD QF SUPERVISORS OF RQANQKE CQUNTY, VIRGINIA HELD AT THE RQANQKE CQUNTY ADMINISTRATION CENTER. MEETING DATE: December 15, 2009 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2009. SUMMARYQF INFGRMATIQN: CASH INVESTMENT: SMITH BARNEY X21,525.89} SUNTRUST CON 19,16fi,102.44 19,138,51fi.55 GQVERNMENT: SMITH BARNEY -JAIL 1,099,524.58 SMITH BARNEY CONTRA 399,114.45 SMITH BARNEY 45,024,322.00 SUNTRUST SECURITIES 4,000,000.00 SUNTRUST SECURITIES CONTRA 25,602.23 50,549,223.26 LGCAL GGV'T INVESTMENT POLL: GENERAL 4PERATI~N 19,040,509.01 19,040,509.01 MGNEY MARKET: BRANCH BANKING 8~ TRUST 1,013,681.35 SMITH BARNEY 24,503,341.90 SUNTRUST SECURITIES 4,111,299.08 STELLAR 4N E 1, 033, 350.22 WACH4VIA 3,052,210.45 33,839,955.00 TGTAL 122,568,263.82 12103/09 ACTION No. ITEM NO. v '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Work session on the new South County Library SUBMITTED BY: Diane D. Hyatt Assistant County Administrator Diana Rosapepe Director of Library Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time is set aside to discuss with the board several items related to the South County library. 1. Fallow up on additional sustainable features for the library: In October 2009, the Board was sent the attached memo outlining the results of research into three sustainable design components recycling construction materials; pervious pavement; and rainwater retention}, Of these three, the option to recycle cons~~ruction materials is recommended. If the Board concurs, we can proceed with this change order to the project. 2, Naming of the facility: The building is currently referred to as the South County Library. Is this the name the Board wants to use permanently, or should a search begin for a new name? It would be helpful to have this established as early as possible for documents, signage, database entries and book purchases. Page 1 of 2 3. Merriman Roundabout: a. VDT has approved Revenue Sharing funds for the project. It will be locally administered. b. "fhe required Public Meeting was held on November 9, 2009, with approximately forty people in attendance, in addition to staff, The oral comments were veryfavorabie. c. VlJith VDT's approval, Merriman Rd will be closed d~~ring the summer months of 201 o to connect the five arms of the roundabout and complete the project. Page 2 of 2 INTEROFFICE MEMORANDUM T0: BOARD OF SUPERVISORS, CLAY GOODMAN FROM: DIANE HYATT SUBJECT: ADDITIONAL SUSTAINABLE DESIGN FEATURES FOR THE SOUTH COUNTY LIBRARY DATE: OCTOBER 9, 2009 CC: DAN O'DONNELL, DIANA ROSAPEPE At the August 25, 2009 Board of Supervisors work session, Charlotte Moore requested that we follow up on three items to consider for the South County library. These are outlined below, along with the timing, costs and recommendations. I spent many hours talking to vendors, contractors, architects and engineers trying to gather my own information on these products, so that I could give you a hopefully non-biased opinion. Please let me know if you need any additional information, or if you wish to proceed on any of these items. I. RECYCLING OF CONSTRUCTION MATERIALS Background: The recycling of construction materials was not included in the bid documents for the project. However, it can be added very simply at this time. The contractor could add five separate dumpsters to collect the following: Concrete Mood products Gypsum Drywall products Metal products All other construction debris Costs: The contractor has provided us with a binding quote of X12,742.00 to account for the costs of the extra dumpsters, the extra dumpster pulls, and the cost of the additional dump fees. Time Delays: None Recommendation: If the Board is interested in recycling construction materials, this can be accomplished with a minimum impact on the project budget, and could be incorporated without any delays to the schedule. II. PERVIOUS PAVEMENT Background: [In addition to my research, I met with Aaron Long of ProConcrete to discuss the product.] Pervious pavement captures stormwater and allows it to seep into the ground, thus reducing the stormwater runoff. The most effective use of pervious pavement is on sandy soil, so that the water can drain through the sand. In our application, it would be on clay soils, and directly adjacent to a wetland area. ~Xlhile it is usable in this setting, it requires a more expensive sub-lining that acts like a French drain. After talking to our contractor, architects, and engineers, we all agree that the public parking area is not a good application for pervious pavement. Because of the clay soils, we would have to prepare layers of gravel beneath the parking lot for the water to drain through, with a sub-liner at the bottom. The rainwater would filter through the gravel and then flow off the sub-liner into the ground. The layer of gravel would be sized to a depth that would retain a high volume of rain for the area. If it rained more than the anticipated amount, there would not be anywhere for the water to go and it would pool up on the parking lot. Another concern is that the parking lot is adjacent to and higher in elevation that the basement of the library. If there is a large amount of water accumulated in the drainage gravels it could cause water problems for the basement. Pervious pavement would be a possibility for the back driveway to the building; however the design already includes turf pavers in this area, which offers the same benefits. Recommendation: With these concerns, I do not believe pervious pavement is a good choice for the public parking area, at any cost. III. RAINWATER RETENTION SYSTEM Background: [I met with David Crawford of Rainwater Harvesting Solutions to discuss the system.] 2 A rainwater retention system captures the rainwater on the roof of the building and stores it in an underground tank to be reused for various things, such as irrigation, laundry, and flushing of toilets. Since the library site incorporates sustainable landscaping, the only use for this site would be to flush the toilets. The system would use the rainwater when available and the existing water source when rainwater is not available. This rainwater technology is very new. It is primarily being used for irrigation purposes. The library does not appear to be a good application of this product for several reasons: 1. There is not a lot of gray water generated from the facility. The runoff from the roof is the only viable source. ~1e will not have gray water generated by showers, laundry facilities, or kitchens so it would be necessary to supplement the rainwater storage with water from ~~VwA. 2. In order to use gray water in the building to flush the toilets, we would have to redesign the plumbing to include duplicate plumbing systems -one for the county water and one for the gray water- including a new set of pumps and backflow devices. This is required by our County Building code. 3. Since this application requires electrical controls for the gray water storage tank and pumping system, we would not be able to flush the toilets when the power is out. It would be necessary to install a backup generator. 4. All the supporting mechanical systems will require ongoing maintenance, in addition to the anticipated maintenance costs for the building. 5. ~Ie do not have a need to irrigate the landscaping. ~X1e have used sustainable plantings in the design that will not require watering. 6. This is relatively new technology and no members of our team (contractor, architect, and engineers) have experience in working with these systems. Costs: Based on the reasons cited above, it was very difficult to even come up with a price for this but it is estimated to cost around X150,000 for the rainwater products, the A&E costs and the additional construction costs. It is estimated that the library will use around 9,100 gallons of water per month to flush the toilets. At a cost of $2.90 per 1,000 gallons, we would save $316.68 on water annually. This would result in a payback period of 473 years. Time Delays: Since this type of installation would require detailed redesign of the plumbing system, and involves systems that the architect and contractor have not used before, it could very well cause a delay in the construction period for the library. 3 Recommendation: Based upon the above research, I do not believe the rainwater retention would be a good choice for this project. IV. ADDITIONAL NOTE As we have previously mentioned to the Board, the time to incorporate ideas and sustainable features into a building is best done at the beginning of the design process. Some products are good ideas, but may not work on every project. A Roanoke County Building Team has been established and is currently meeting to develop guidelines for future building projects. One of the goals of the team is to develop standards for sustainability issues on County buildings. Even though the South County Library does not seem to be a good application for pervious pavement and rainwater retention systems, we are now more familiar with these products, and we do see some potential uses for them on future projects. P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only publicbusiness matters lawfullyexemptedfromopen meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTIGN NG, ITEM NG. ' AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Resolution of congratulations to Karen P. Switzer for receiving the 2009 Governor's Caregiver Recognition Award SUBMITTED BY: Becky R. Meador Clerk to the Board APPROVED BY: B, Clayton Goodman 111 Co~~nty Administrator COUNTY ADMINIS'TRATOR'S COMMENTS: SUMMARYOF INFORMATION: Gn November 1l, 2009, the Governor's Caregiver Recognition Award was awarded to Karen P. Switzer of Roanoke, Virginia. This award symbolically honors the thousands of selfless caregivers who lovingly care for family and friends. This award serves to heighten public awareness of the contributions of all caregivers. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 RESOLUTION OF CONGRATULATIONS TO KAREN P. SWITZER FOR RECEIVING THE 2009 GOVERNOR'S CAREGIVER RECOGNITION AWARD WHEREAS, The Governor's Caregiver Award was established in 2007 and is sponsored by The Virginia Council on the Status of Women in partnership with the Secretary of Health and Human Resources and the Virginia Department for the Aging; and WHEREAS, The Governor's Caregiver Recognition Award symbolically honors thousands of volunteer caregivers who lovingly and selflessly care for family and friends and also serves to heighten public awareness of the contributions of all caregivers; and WHEREAS, Mrs. Switzer, while working part-time, lovingly and tirelessly cares for her ten year-old granddaughter, Ashlynn, who requires care and assistance twenty-four hours perday due to several, serious medical conditions; and WHEREAS, Mrs. Switzer's dedication and love for Ashlynn are obvious by her positive and enthusiastic attitude toward their challenging circumstances. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to hrs. Karen P. Switzer for receiving this award for her unselfish sacrifice in caring for her granddaughter; and BE IT FURTHER RESOLVED THAT the Board of Supervisors extends its best wishes to hrs. Switzer in the future. ACTIaN N0. ITEM NO. - \ - I AT A REGULAR MEETING aF THE BARD aF SUPERVISORS aF R~AN~KE COUNTY, VIRGINIA HELD ATTHE RaAN~KE CDUNTYADMINISTRATIaNCENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2409-2010 budget in accordance with Section 15.2-2507, Code of Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is a public hearing to secure citizen's comments concerning amending thefiscal year 2009-201 ~ budget by adjusting the aggregate amount to be appropriated during the fiscal year. Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds 1 percent of the total expenditures shown in the adopted budget or $500,000, whichever is lesser, the County must publish notice of a meeting and public hearing. ~fhe ~7otice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendments}. This noticewas published on December 8, 2009. 1. Request to appropriate an amount not to exceed $1,800,165 from the School and County Health Insurance Reserves for bonuses to School and County employees 2. Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts Page 1 of 2 3. Request to accept and appropriate fends in the amount of $3g,ggg to Roanoke County Schools from the Commonwealth of Virginia for the nationally board certified teachers incentive 4. Request to appropriate funds in the amount of $11,352.54 for the assessment of Appalachian Power Company ~APCo} negotiations FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on this agenda. STAFF REC4MMENDAI'I~N: It is recommended that the Board hold the regi~iired p~~iblic hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Each request will be reviewed individually by the Board of Supervisors. Page 2 of 2 ACTIGN NG, ITEM NO. ~`"' j AT A REGULAR MEETING QF THE BGARD GF SUPERVISGRS GF RGANGKE CGIJNTY, VIRGINIA HELD AT THE RDANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: AP P RAVE D BY: December 15, 2009 Request to appropriate $1,800,165 from the School and Co~inty Health Insurance Reserves for bonuses to School and County employees and adoption of an ordinance ai.~thorizing 'the County employee bonuses Diane D. Hyatt Assistant County Administrator B. Clayton Goodman III~~ County Administrator CQUNTYADMINISTRATQR'S CQMMENTS: SUMMARY QF INFQRMA'rIQN: The School Board and the County Board are considering providing a $500 bonus to each contracted f~„ill and part-time school employee and each full and part-time regular county employee. County employees qualifying for the bonus are further defined as full time and regular part time employees who are in an active pay status at the time the bonus is paid. Regularfull- time employees arethose listed in the Roanoke County Pay Classification Plan. Regular part time employees are those actively working a regular weekly schedule. It does not include part time casuals and temporaries, boards and commissions. Section 15.2-1508 of the Code of Virginia, as amended, authorizes the governing body of any city, county, or town to pay a monetary bonus. -f he payment of this bonus must be authorized by ordinance. There is not a similar requirement for bonuses to school employees.} Due to time constraints, it is requested that the second reading of this ordinance is dispensed with, upon a 415ths vote of the members of the Board. If the Board does not waive the second reading at this time, the second reading of this ordinance will be held January 12, 2010, and the bonuses will be delayed until February Page 1 of 2 2010. The School Board took action on this same item at their meeting on December 10, 2009, Because this action requires an additional appropriation of funds, it must also be approved by the County Board of Supervisors. FISCAL IMPACT: The one-time payment will be funded from excess balances in the school and county self- insurance health reserves. The School health insurance reserve will fund $1,400,000 for the school payments and a portion of the county payments see Attachment A}. The County health insurance reserve will fund $400,165 for the remainder of the county payments. STAFF RECQMMENDAI'IQN: If the board would like to proceed with the bonus, the following actions are required: 1 } Appropriate $1,800,165 from the School and County health insurance reserves to pay bonuses to the eligible School and County employees, as outlined in Attachment A, and 2) Adopt the attached ordinance to approve the payment of the bonus to the County employees (and dispense with the second reading of the ordinance upon a 4/5ths vote of the Board of Supervisors) Page 2 of 2 County and School Bonuses Sources and Uses Expenses Bonus for 2250 School employees($500 each) 1,125,000.00 FICA 85,781.25 1,210,781.25 Bonus for 1095 County employees ($500 each) 547,500.00 FICA 41,883.75 589,383.75 Tota I 1,800,165.00 ATTACHMENT A Source School HI County HI Reserve Reserve 1,210,781.25 189,218.75 400,165.00 1,400,000.00 400,165.00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 ORDINANCE AUTHORIZING THE PAYMENT OF A FIVE HUNDRED DOLLAR BONUS TO CERTAIN COUNTY EMPLOYEES WHEREAS, Section 15.2-1508 of the 1950 Code of Virginia, as amended, authorizes the governing body of any county, city and town to pay a monetary bonus to certain local government officers and employees; and WHEREAS, the Board of Supervisors of Roanoke County deems that it is in its best interests to authorize the payment of monetary bonuses to recognize the services rendered by County officers and employees during these difficult economic times; and WHEREAS, the Board of Supervisors has previously appropriated the sum of $1,800,165 for bonuses for School and County employees; and WHEREAS, the first reading of this ordinance was held on December 15, 2009; and the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4/5ths vote of the members of the Board. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to pay a Five Hundred Dollar bonus to certain qualified Roanoke County officers and employees. Ofi~icers and employees who qualify for the payment of this bonus are full-time and regular part-time employees who are actively employed with the county at the time the bonus is paid. Regular full-time employees are those listed in the Roanoke County Pay Classification Plan. Regular part-time employees are those who work a regular weekly schedule. Part-time casuals and temporaries, and members of boards and commissions are not eligible forthis bonus. T-1 PETITIONER: Clifton L. Ronk CASE NUMBER: 14-1212009 Board of Supervisors Consent 1St Reading Date: November 17, 2009 Planning Commission Hearing Date: December 1, 2009 Board of Supervisors Hearing & 2nd Reading Date: December 15, 2009 A. REQUEST Rezone approximately 0.349 acre from R-1, Low Density Residential District to I-1 C, Low Intensity Industrial District with Conditions for the purpose of expanding an existing cabinet shop. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Rebecca Mahoney presented the staff report. fir. Ronk spoke about his existing cabinet business. He stated no new employees will be hired and the expansion will be used for storage space. He also indicated the existing traffic flow would not change or the amount of noise generated from the business. Mr. McNeil inquired further about the use of the expansion. fir. Ronk clarified no new equipment or process will be added. Mr. Azar asked about the hours of operations and if Mr. Ronk is satisfied with the three profiler conditions. fir. Ronk indicated the normal hours of operations forthe shop is 7 a.m. to 5 p.m., however sometimes his employees work until 9 p.m. fir. Jarrell asked if any new signage or lighting is proposed. Mr. Ronk responded that no new signage is proposed, howevera new light might be installed on the cornerof the building. Ms. Hooker spoke highly of the Ronk family and their business. D. CONDITIONS 1. Proposed building to be used for woodworking or closely related activity only. The land to be used for agriculture or closely related activity. 2. Hours of operation to be restricted from 7 a.m. to 9 p.m. Monday through Saturday. No business to be conducted on Sunday under any circumstances. 3. All woodworking operations to be contained inside except loading and unloading. E. COMMISSION ACTION Ms. Hooker made a motion to recommend approval of the rezoning with three proffers. The motion carried 5-0. F. G. DISSENTING PERSPECTIVE None. ATTACHMENTS: X Concept Plan XVicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Clifton L. Ronk Request: Rezone approximately 0.349 acre from R-1, Low Density Residential District to I-1 C, Low Intensity Industrial District with Conditions for the purpose of expanding an existing cabinet shop Location: 8259 Wood Haven Road Magisterial District: Catawba Proffered Conditions: 1. Proposed building to be used for woodworking or closely related activity only. The land to be used for agriculture or closely related activity. 2. Hours of operation to be restricted from 7 a.m. to 9 p.m. Monday through Saturday. No business to be conducted on Sunday under any circumstances. 3. All woodworking operations to be contained inside except loading and unloading. EXECUTIVE SUMMARY: Clifton L. Ronk is seeking to rezone a portion of a 2.15 acre parcel, measuring 0.349 acre, from R-1, Low Density Residential District to I-1 C, Low Intensity Industrial District with Conditions for the purpose of expanding an existing cabinet shop located at 8259 Wood Haven Road, Catawba Magisterial District. If the request is granted, the 0.349 acre portion will be subdivided from the 2.75 acre parcel and combined with the existing 2.26 acre parcel, already zoned I-1C. The site is designated as Neighborhood Conservation by the 2005 Roanoke County Community Plan. The request is not generally consistent with the policies and guidelines in the Community Plan nor is custom manufacturing a permitted use in this designation. However, the industrial use, Ronk Cabinets, has operated in the same location for the past 65 years. In addition, the rezoning request in 1992 from R-1 to I-1 C, consisting of 2.2 acres was approved. At that time, the Roanoke County Community Plan designated the area as Development. If approved, the owner has voluntarily proffered in writing the following conditions which conform to the previous 1992 rezoning: 1. Proposed building to be used for woodworking or closely related activity only. The land to be used for agriculture or closely related activity. 2. Hours of operation to be restricted from 7 a.m. to 9 p.m. Monday through Saturday. No business to be conducted on Sunday under any circumstances. 3. All woodworking operations to be contained inside except loading and unloading. 1. APPLICABLE REGULATIONS Current zoning is regulated by Sec. 30-41, Low Density Residential District ~R-1 ~. Proposed zoning will be regulated by Sec. 30-61, Low Intensity Industrial District ~I-1). The proffers are consistent with the existing proffers from the 1992 rezoning. Custom manufacturing is a permitted use in the I-1, Low Intensity Industrial District, and is defined as, "establishments primarily engaged in the on-site production of goods by hand manufacturing, within enclosed structures, involving the use of hand tools, or the use of mechanical equipment commonly associated with residential orcommercial uses, ora single kiln." Site development review is required. Virginia Department of Transportation (VDOT) approval will be required for any changes in the public right-of-way. 2. ANALYSIS OF EXISTING CONDITIONS Back round -The Ronk family applied for a rezoning in 1992 to operate a cabinet manufacturing and woodworking shop. Atthe time, the Ronk's owned a house on the remaining tract, which remained residential. Today, the Ronk's continue to own numerous properties in the vicinity including the portion of the R-1 parcel they are seeking to rezone. The Ronk's have operated in the same location for the past 65 years. Topograph I~Ve,, etq anon -The 0.349 acre portion of the properly slopes steeply upward. A portion of the existing slope will need to be graded for the proposed expansion and required buffer yard. There are 5-6 existing deciduous trees located to the right side of the property. Surroundin_q Nei_, hborhood -All surrounding properties are zoned R-1, Low Density Residential. The existing I-1 C parcel is located at the corner of Wood Haven Road and Green Ridge Road. In addition, Career Lane, borders the entire western portion of the property. The area is primarily small lot single-family residential in nature. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LavoutlArchitecture -As shown on the proposed plat, the petitioner proposed to expand the existing metal building to the rear and right side. A portion of the rearexpansionwill also expand to the left side. The total size of the building expansion is 2116.1 square feet. The left side expansion measures 1,500 square feet in size. No new processes or industrial use types are proposed within the expansions. AccesslTraffic Circulation -The proposed expansion will not generate any additional traffic. Access to the proposed expansion would continue via the existing asphalt driveway from both Wood Haven Road and Career Lane. Fire & RescuelUtilities -Per Gary Huffman, Fire Marshal, Fire Code Section 508.1 would apply to this site for the requirement of water supply forfire protection. Afire hydrant is required to be within 350 feet of the most remote portion of the addition, with a flow of at least 2000 gpm. However, 50% reduction would be credited if the addition is sprinkled. Awritten request for consideration of amodification of standards is another method of reduction. Stormwater Mana_, ement - An existing stormwater manangement area is located within the front of the property. The proposed expansion will not affect this area. Screening and Buffering - If approved, the zoning ordinance will require a Type D buffer adjacent to the R- 1,Low Density Residential District. Per Section 30-92-6 of the Roanoke County Zoning Ordinance, there are two options for the Type D buffer. Option 1 requires a 50 foot buffer, for every 100' consisting of one row of larger evergreen trees (5) and two rows of small deciduous trees of two different species (6-7 per row). Option 2 requires a 35 foot buffer, for every 100 feet consisting of one row of large deciduous trees (3), one row of small evergreen trees (6-7 per row) and a 6 foot screening. Communit Meetin -A community meeting was held November 19, 2009.4 citizens attended the meeting. The only question asked pertained to the location of the proposed expansion. 2 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The property is designated Neighborhood Conservation in the 2005 Roanoke County Community Plan. Neighborhood Conservation areas are where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The request is not generally consistent with the policies and guidelines in the Community Plan nor is custom manufacturing a permitted use in this designation. However, the industrial use, Ronk Cabinets, has operated in the same location forthe past 65 years. In addition, the rezoning request in 1992 from R-1 to I-1 C, consisting of 2.2 acres was approved. At that time, the Roanoke County Community Plan designated the area as Development. 5. STAFF CONCLUSIONS If the rezoning is approved from R-1 to I-1 C, the petitioner will proffer conditions consistent with the previous 1992 rezoning. This rezoning request is needed to expand an existing cabinet shop and install the required Type D screening and buffering. The petitioner is aware of the regulations thatwill be required during the site plan review process. The Neighborhood Conservation designation is not consistentwith the polices and guidelines in the 2005 Roanoke County Community Plan, howeverthe Ronkfamily has operated the same use at the same location for the past 65 years. CASE NUMBER: 14-1212009 PREPARED BY: Rebecca Mahoney HEARING DATES: PC: 121112009 BOS: 1211512009 ATTACHMENTS: Rezoning Application Aerial and Site Photographs Future Land Use Map Zoning Map I-1 District Regulations . } I ~' ~, t ~. d i t,. 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I~(~, A ~,~:ARI~~iC~ [~ RE~LiI~ED C{It~~~' ~~I'eZQlllll~ 1"eL~l1eS~, ~i'e Ct7ildltlQl~ ~lil~ pl'Q~~~I'~~ ~~'lt~l t~11S 1'eC~11~5~~ ~,''eS Q r ~ ~ I ~ , ~ ~ r ~ r V~~'}c~I1Ct~!~'4' ~1V~~' ~t SeCtll~I7~S~ N ~ ~ ~~ the ~'~QaI1~,7te; ~~t7C~Ilt~~' ~L7ll.lil~r ~'~"1I1~li1Ce lZl ~`~~"c~er tC%a _._. ~ -, ~pe~~ ~~~}11I~ ~~Il11tll~,~l~~'1~" S deCNS~c?1l ~ppe~l az~terpt"eatio~l of'SectiQt~~~): the Zo~r~c~l~e ~;~~zN~ty ~(~Il1Nl~ C~~~cl~~~~ltlc~ ~.ppeal a 1~te~ration of ZoNlirl~ Map t~~ . the applic~to~t corllplete? Ple~lse checl~ i~ encloe. '~~~~~~ ~V'~~ 'r ~~ ~`~C~"°~"~ ~' AMY (~~"T~-E~~ A~~ ~~~~~~~I~~ QR ~i~C4~~j1~~~ET~. ;' ~'«r~slilt~~ti~~~~ h _ , ~ 1~~` l ~" ct~r~c~pt p1~~r~ _,~ App1i~~~t~c~n ~~e ..~. ~~~.pp~fcati~~~n ~~~1~t~~ ~~r~~ ~~o~i~~~~ ~~e~scriptic~z~ ~ ~ ~'~"~~f~~~~s, if a~~~piic~h~l'~ ,~L1St1#~~:ati~~~~ ~`" ', ,` ~~'~ter ~~z~~i ~~~ti~r ~tppli~~iti~?r7 ~~~~t~ir7in~ pr~~~y~~~ty o~~rters I ia~relay ~~rti~fy ~i~at ~~ ~r~a ~.ither tile. ~~~~~nez ~~'t~~~ prt~p~rt~ or ~17e ~~1~~-~ti~'s a~e~~t or' ct~r1~~~~1~t p~r~~~l~s~r~ ~~r~ci ;:gym ~ctin~ ~ti~ith tl~~., kz~oi~~ie~i~,,, ~~~r~d ~;o~~s~r~t ~. ~~ .. _ - , ~N~r' ~i~aatur~ 2 JUSTIFICATIQN FQR RE~4NIN~, SPE~IAI~ USE PERMIT wA~'U'ER ~lR C~1V~P PL~.N l~s.z-2~~~~ REVUE' RE~UES"~S Applicant Clifton L . Ronk The Planning Commission will study rezoning, special use permit waiver or community plan X15,2-2232} review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning ordinance, See attached letter Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. See attached letter Neighborhood conservation doesn't fit, however, we have been operating our business on this site for 60-65 years without complaints from the neighbors. This property was rezoned in 1992 with no objections from the adjoining property owners. Please describe the impacts} of the request an the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parkslrecreation and fire and rescue. - below grade of existing cut slope - addition to rear of building -no new impact to water & sewer service - still plenty of room at rear for fire access - no new impact on traffic count or access from Wood Haven Rd. - no new noise or emissions impact 3 ~pte~~r 2, ~0~~ ~oa~~~~~~ ~unt~ I~~r~~ ~~~~i+~rw R~z~~i~~ Rages f ~i~~~n ~ ~a-~k af~l~ aT ~. ra~~s~d ildi~r~~ be used' ~a ~vaadv~~r~ ~ ~I~asl~ I~~ed ~~ only. The land to be used for agriculture or closely relayed activity. a 1a.! ~!~r ~.! ~ ti.,.i p ~ ~ {~ ~ (l.J Y r 4 V Ih.J L,., 1 ~ 1. ~ l 4r 41,r l..~t ~ 1 ~1 II 1 ~ ~ ~ . 1 i I . 6 ~J ~ p w 1~ ~ i s ~ a ~ 1 l.~! G..9 ~ ~, L I ~!~ u ~ A 1 Saturday. No business to be conducted on Sunday under any ~~-~~. 3. I~ ~vadwarkingap~~a~~ans ~a b~ u~~~~~d n~id~ ~xc~p~ ~a~d~i~n~ d un~a~di~g~ _. ~ , ~_ C;~I~dC;;~'T PL,~I~I C:~~~I~LI~T ;~~ cc~r~cel~t l~l~~n otl~e~ proposed ~~-~aject -1~ust ~ st~lir~~ittec~ ~~~it11 the al~ljlicatiar~. Tl~e cc~-~cel~t ]plan shall ~,r~aphical~y depict the lane] r:-se cl~an~e, clevelal~r7~cr~t ar ~~~-ria-rcc that is to ~~ car~siclerecl. l~lrr~the-~, the plan shall address ar~~- ~~atez~tial land rrse or cles~~n issues arising ~ron~ tl~e re~~uest. ]r~ such uses irr~~t?l~lina rez~~-~n;~s, the al~l?licant r~1ay ~~r~~~ffer canditior~s to ]ir~lit tl7c futr--~~ ', r-se aracl cle~~~~lopr~~ent a~~tht p-°al~ert}- ar~d h s dain~, ca-~r~ect ~-~~; deficiencies that nlay n~,~t lie n~a-~~-~~eal~le ~~ti° Caur~t~ pe-~nlittin i r~~~~ulatior~s~~ ~~lre cor~cel:~t p~lar~ s~~r~uld~ rrat~~c c~~ni~used ~~~~~iti~ the site plan o-~ E~~li~t ]~lr--~~ t~~t~t Is -~equ~re~~ prior to tale ~ssr-~~r~c~~ o'~a~t~ild~n~ ~~ern~it~ bite l:~l~r-a t---d buildir~~ per~r~rit rocedrrr~es ensure compliance ~~~itl~ `~t~~te ar~~l Caunt;'r de~ielapr7~ent -~e~rr-]atiozas and -7~ay rec~rrir~e cl~an~es to the initial concept ~~l~~n, ~_~--Mess lirr~~itin~ canditi~~r~s ~.~r~e ~~rol~i~e-~ed and accepted in ~~ rezoning; ar ira~pased orl ~~ special arse 1~~;~r~~it ~' war~i~arrcc, tl~e car~ce~~t pJa-~ r~ray ~lt~red to tl~e erterrt l~rr~tii~td. by ~~~ za-~ir~~ ~~~istrict a-~~] ~~~r~ re~ulatit~r~s, A ~r~cept lt~ i ~r'~~ri~~~~l with all r~ezor~in, ~ci~al rzse perr~~i~, ~~Aaive-~, ~nc~i~y ~~ ~~:~,~2-2"?'~" ~~evie~~ n~ variance applications, ~'h~ lalazl should lJe prehare~l by a professional site pl~rnner. T.~ ~'~ev~l ~"etail relay Mary, dcl~cndin~ ~~n tl~e nature of fil~c regr-est. ~hl~e bounty Pl~rr~rrirag; ~i~riio~n tf~nlay ~~xez7~~~t sor~~o of t'i~ urns ~ su~~~est the ~addit,ior~ ~f a~trr i~~~rr~s, hint t follotivir~~ a-~e considered. ~~inimu~~~: ,~ ~ ~.l~pl~catname arid' na-~~e o"de~~elapn~~t ,~ ~~~ ~~ate, scale arad~ r~ort}~ ar~~t~o«~ c~~ dot size in acres o-~ s~ir~are feet and du~lensi~~rls d~ ,ovation, names afa~~~r~ers ar~d t~,oanake for-r~h~ tai r~~~rp nr~r~sal~er~s oac~j~~ir~irl~ 1?-~operties ]'la~~s~val features such ~~s ~~r~~~r-ncl co~~er~ rlatt-ral ~~-atervor--~scs, ]"~aaciplalr~, etc, Tl1v zor~ir~~ trnc] larrcl rrsc of all ad~ac~nt pr~aper~ties ~~ll l~raperttil lines ~~r~d easer~rents Ira ill ~rildin~s, e~isti-~~ arr~d proposed, anc~ ~lln~ensians, f~~ro-~ area ~r~d he~~ht 1 l~-ttccl st~'e•vts o-~ atl~~ prr~lic ~~-ays ~~~ithi~~ ~~~ ~~t%~~c~r~~ tt~ the de~elol~r~len~ ~~ ~ac,aton ~~~zdtl~s ar~rl n~-r~~cs a~ ai e~:~stir~ oz' ~ ,,•., Uir~~cr~s~ons a~~d lovat.ions cat all z~iue~V~~Js, r~l~i-~~ si~acvs ar~~l loading aces ~1 ~~clltic~r2c~~' ij~~t•jr~c~trr~t~t ~'c~c~tt~~r~~~c~ f ~~~° I~FZC"~,~~ c~~~d ~~ ~~"~ R~l~l~".~'~IC,~~2'~~" lr ~istir~~ ~il~~ies ~~r~rte-~, scti~~er~, stor~x~ dr~%~~~ arld vc~nrrcvtiorrs at the site 1. rry clrlv~e~~~ay~ entrances'erits~ c~rrl~ opcrri~r47s rrn r~~ss~}~~~~~rs -~~. T"opQraph~~ reap in a suitably scale and vo-~tour irlter~~als Appro~.in~ate street ~-'~rdes ar~~l site elsta~c~s at i~~ter~sectians C~ovations of all ac~jacer7t tir•e l~yclrants ,.~ ~ ~~ny p-~affered cat~~liti~jrls at tl~e site anal l~a~~., tl~e~~ a-~~~ ~~i~l~~essed cl~ ]t projevt is to lae l~l~ased; i~le3se sha~~~ phase svhe~l~-le I v~~r~tif~~~ that ail iter7ls r~ecluir~~d in thv checklist ~~bov~ are cor~~pl'cte. ~i~r~atur~~:~ ~f applicant ate 6 ~~~~Q ;.5~}ti1~:~ a `~ ~~~ 1 ,~ ~ :,~ / fi ~ E, ~ .. ~ t ~ ~~ 1 ~ rr.`~.~.' I 'r t 7d ~~;;:~y `,i ~~~~3.' I°10TICE TO APPLICANTS FOR REZONING, ~ UBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANI'JING COMMISSION APPLICATION ACCEPTANCE PROCEDURE POTENTIAL OF NL~~D FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY ~a~~ .p 30 09 02:05p Clif~an Ronk 540-384-6~0? p ~ ~ RONK CABINET & FURNITURE, INC. $~59 VVO~D HAVEN RD. ~ RCANaKE ~~'A+~~C~ 19 ~ PHQNE:~5~44}~~2-3d68 ~A)(:~54D) 562-41 ~Q F,9X COVER SHEET AND TD Ca~P~~-rN~~~ ~4 ~'~o~ CLIF70N 1~0~[K ~rr~Nrlo ~~ ~ ~. ~ ~ ~~ r~ _ - r l~ oFfi~c~ ~,cc~ r~o~v ~~~~c~ Loci r~o~v~ F"~iX NUMB~"R P~10N~" 1~U1~lBL'R T~Q~'A~. PAGES, INCLLID~NGCD~F'R: ~„ co~rM~N~s .Y_~.._.... __-...._.~-....~.,.._......._...~.~.._.......,......_....K._~,.,~...-,...w,..~..,...w_W......w_~ ~ , ~, ._.~...~_..,~...~..~._.....W..........-._...~_.....,.w.._....._-__..._.._,.._ ~..._.~.~_..e_..__~_...,~ W..._._......._..._.., -.M ~~ .mow. M~...~i._..~-.~~.sr~..~~.~.. ~.......ti.. i..~...«~.w. rw .w.p_ ~._~. .M~+M--. ~.... -riai-rya ..~. i.-..~..-. r...~r .-.......~..,.~...........~.w..~w~.-.......-.~~....«~~....r ~ra.r ...x.. ..._x~ r aa......~.w~..,-.... a_w....._.~..-..... w.... ~...w.~.. .-...~..«.-«.... r. .....-. ~.. ... .~_µ..._,.._.~... M.. ~..~~.~.. ~__._..~„~.~.~_~.._.._.,.....~.N.~w___..~~.~....~.y.MW~..~....~.M.~.M......e,........~...~...-.,.....w....w,.M..,.~~ .,....w..w......~.~..._.._ . w..~_ _. ~ _........~~. _,_.. _.....~...~ .~._. _.._~~~~..._.,.._.._......,~.~...~.a.~~.,~.~..~.._..__._.....~_,~..~.....~..._~.~~..~~...~._......._~..,~._M,a_.~...,,,.......~.M_we..~,~ ..............~...__.~.....~........_._.,..,....,...~_~...........~._....__.~~~_ ~_ _ . ~. _._ .-- ._-.-___,_... ~~..~.,~...._. _..~~.~.._.~..~~,._.__._.._.~.._._......µ_.~.._......_.__.-....~~.._........,n__..~..~...~._..,L.......~......~.~......~,w.......~.~....,................-........µ..- ~~ ..._._ W. W__..____y_.N...., ~_ w ~.... a.rJr .. ...~.~.. ~.RaRy+t*a-...~. r..a ~.er.~..+.. .•.~~~~~~.-.~~•~e.~~>>~~~.~s-~Y~~r r. ~~~~ee~.~~r.xr ~.~rr..~~ .~•~.•r.r....• .~ .~. ~.~.aY...~... ..~ ..~. .•..•__..._... ..............._ Sep 30 09 02:05p Clifton Ronk 540-3846007 p.2 ZONING NOTES 1. Proposed building to be used for woodworking or closely related activity only. The land to be used for agriculture or closely related activity. 2. Hours of operation to he restricted from 7a.m. to 9p.r~. Monday ti~rough Saturday. No business to be conducted on Sunday under any circumstances. 3. All woodworking operations to be contained inside except loading and unloading. These proffers are.voluntary restrictions put on the original building and to be carried over to the proposed r~ew zoning. -- ~ Clifton L. Ronk 'l M ~•~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROAN4~ COUNTY, ~IIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 28, 1992 ORDINANCE 4 2 8 92 -~ 6 TO CHANGE THE ZONING CLASSIFICATION OF A 2.2 ACRE TRACT OF REAL ESTATE LOCATED AT 5251 WOOD HAVEN ROAD TAX MAP N0. 36.08-1--56} IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-E TU THE ZONING CLASSIFICATION OF M-~1 G~ITH CONDITIONS UPON THE APPLICATION OF NORMAN T. RDN~C WHEREAS, the first reading of this ordinance was held on March ~~, 1992, and the second reading and public hearing was held April ~8, 1992; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 7, 1982; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.2 acres, as described herein, and located at 8251 Wood Haven Road, Tax Map Number 36.oS-1--56} in the Catawba Magisterial District, is hereby changed from the zoning classification of R-E, Residential Estate District, to the zoning classification of M-l, Light Industrial District. 2. That this action is taken upon the application of Norman T. Ronk. 3. That the owner has voluntarily proffered iri writing the following conditions which the Board of Supervisors hereby accepts: ~1} Proposed building and land to be used for agriculture, woodworking or closely--related operations only. ~2} Business hours to be contained from 7 a.m. to 9 p.m4, Monday through Saturday. No business on Sunday under any circumstances. ~3} All business operations to be contained inside except loading and unloading, ~, That said real estate is more fully described as follows: BEGINNING at a point on the north line of Food Haven Road 105 feet west of the corner of dot 9, Block 4, Section 1 of Willow Creek Subdivision; thence in a westerly direction with the north line of Wood Haven Road X70 feet, more or less, to a point: thence in a northwesterly direction with the line of Wood Haven Road 50 feet, more or less, to a point on the easterly line of Career Lane: thence with the easterly line of Carney Lane in a northerly direction 330 feet, more or less, to a point; thence with four new dimension lines through the Annie L. Ronk property as follows: in an easterly direction 270 feet, more or less, to a point: thence in a southerly direction 95 feet, more or less, to a point; thence in an easterly direction 70 feet, mare or less, to a point: thence in a southerly direction l80 feet, more or less, t4 the place of BEGINNING. ~, That this ordinance shall be in full force and effect thirty X30} days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the sane hereby are, repealed, on motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote; AYES; Supervisors Johnson, Kohinke, Minnix, Nick~ns NAYS; Supervisor Eddy A COPY TESTS; Brenda ~on~ peput~ Clerk Roanoke County Board of Supervisors cc; File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning John Willey, Director, Real Estate Assessment Paul Mahoney, County Attorney Roanoke County Real Estate Data County of Roanoke,~irgfnia Page 1 of "' I Parcel lcl; flyCia~18-(~i-~~3.~)~:)-t30~~(~ ~;a~i~1 ~~xr~1~e~•; ~)(:11 c~f~ ~~()i Property Address: 8251 WOOD HAVEN RD Unit# Jurisdiction: COUNTY Magisterial District; Catawba Building Name: Census Block; 511610302019002 Owner Name: RONK NORMAN THOMAS Billing Address: 3317 GARNER LN N W Deeded Acre (AC} ar Lot ALT}: 2.75 AC Calculated Aereage: ROANOKE VA 24019 In Land Use: N Legal Description: GREEN RIDGE SUR FOR ANNIE L RO NK Neighborhood: E020 Use Model: SINGLE FAMILY RESIDENCE Appraiser: E Year Built Est}: 1929 Style: 1.5 STORIES Utilities: Billing Type Class: CIic~k bc~•e tar ct~~~t~ut i~~fnr~~aati~~~~ 2009 Land Value: 55700 2009 Buildin Value: 79500 Cie ~~ere t'0~-0 ~ 2~9 ~~al~te~ 2049 Total Market Value: 135200 Flood Certificate: 4288 Zoning: R 1 Zoning Conditions: Transfers Instrument References YearlMonth Sales Price Type Number 0 199712 D WILL 000541718 199712 0 DEED 000541713 198211 0 PLAT 000140174 0 DEED 010180451 0 PLAT 001400174 Foundation: CONTINUOUS FOOTING Sub Floor: wooD Floor Cover #1: PINE Floor Cover #2: SHEET VINYL Interior Wall #1: PLASTER Interior Wall #2: Exterior Wall #1: ALUMINUM OR VINYL Exterior Wall #2: Commercial Structure Frame: Fire Place Description: Roof Structure; GABLE Roof Cover: CORRELATED SHEET METAL Heat Fuel: GAS Heat Type: AIR-DUCTED Air Condition Type: CENTRAL # Apartment Units: Bed Roams: Lower 0, Base 1, Upper 2, Total 3 Full Baths: Total 1 Half Baths: Total 1 Sub Area Description Sq. Ft. BASE 1052 BSMT - UNFIN 868 PRCH-ENC FIN 80 PRCH-ENC UNF 80 PRCH-OP FIN 120 UPPER STY-FI 690 '~()`I [C'; ~~'~t'4' effort !s l~ilLie ~() j1rt7E"ill~~ aE}E~ ~]tliliky~l file !]1C?1I G{!1'r~Il[ illl{~ iteCll!'ilfe i13t{}!"I11t111(!q [?t)55lE?~~, ~~~ tt'~rr~~rlfies, ex~?r~;5ye{~ E7r lEnf~~le(.i, are p!"E~vlile(i f(~!~ fkle E~E~~a i!el~ei~, ifs the {~!' its ir~~E;r~retatic?~~. i~~ X11 insta~~ces lire t~t~iiial cnul~ty !'e~~orcl~ sl3all lr~ ecrr~4llftGd ~~}r r~eri~icatic~n at'r~ata. http:lleservices.roanokecountyva.govlenglneerlrelall2.asp?Parcelld=~36.~5-~1-56.04-ODOR... 11/51009 !""'~ o W .. LtiL 9d ~L 8d N~IOIa3YV ~ ~ ° z $ a? a am~v ,.~o o ~ o ~ N o~ ~ . o F ~ cn 5 ,°n ~' / V 00 O~F-~O~ ~~ ~ ~ ~ u) Z N N Z ~d ° '~'"a°Joob=~ °~Z G ~ ~ o y , ~ G ~ 2 i ~~ ~ _ c Nm .o ~ p o ~ ~ o m n rD . 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I 1 If ~i I f ~ ~ / ~ i w ~ ;, ,~ ,. , _ ..... _.,.......... ` ~ ~ ~ ii~llh i ~Y~ ~ ~ i~ ~ ~ ~ I ~~~~I ill ~~~ c ~;;;;;; ,,,~~. ~ `„' ,A, 1~1 ~~~ ~~~, ',~~ Conservation 11Nl~g nt~er ~e~~r~pm~~t ieighb®rk~~t~~ ~nservati~r~ Transitian __,_-II Core Princi~i lndusfri~i ~~uiaur~n ~'%il~c~o (net caCegary~ Econ~~ni Qp~tunit ~n~~r ienr~~ ~~~~ n~en~ ,~p~ic~nts ~?~: ~~i~n ~. r~ ~xis~in ~'~~~ r~pos~~ ~anin: ~~ 'Tax ~~p fc~r~b~r. ~'.~~~~-~~~~~!~' a~~te~r"a~ r"strr~f.• '~awb~ ~~ M ' ~re~ ~nng I\ ,~~~ ~~~ ~~ t I ~~ ~~ +, ~2~v~~ ~~ N2 `__ ~~ ~~ F,T~ R1 R R4 G~3 M1 h,+1 p~i~~rs '~.: C~tfta~ ~. a ~~ ~' " Tax ~~~ rnerr. ~~~~-~! ~~r~~~y ~e~e~r~ ~~ti i'~~~s~r~~~ r'~ric. ~a~~~ra r r~4 gyres ARTICLE III. DISTRICT REGULATIONS Page 1 of 3 SEC, 30-61, 1~1 L~UI~ INTENSITY INDUSTRIAL DISTRICT, Sec, 3061-1, Purpose, ~A} The purpose of the I-1, low intensity industrial district is to provide areas within the urban service area which are suitable for less intensive industrial activities. These areas are primarily designated based on the suitability of the land in terms of slope and freedom from flooding, as well as the availability of adequate sewer and water capacity, access to arterial road network, and proximity to rail and airport facilities or the interstate highway system. This district generally coincides with the recommendations for the principal industrial land use category contained in the comprehensive plan, and particularly those areas unsuitable for more intensive or potentially hazardous industrial uses. Distributing these areas around the county in a planned manner to create employment centers within close proximity to residential growth areas and reduce heavy traffic generation of industrial uses is encouraged. Since land with suitable characteristics for less intensive industrial development is limited in the county, a high degree of protection is promoted where industrial development is located adjacent to existing or future residential areas. The conversion andlor redevelopment of existing non-conforming uses in this district which are unrelated to industrial needs is also encouraged. ~C3rd. No. 042799-11, § 1 f., 4-27-99; Qrd. No. 042208-16, ~ 1, 4-~~-08} Sec. 30-61-2, Permitted Uses, ~A} The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ~~} indicates additional, modified or mare stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agr~culfural anal Forestry Uses Agriculture 2. Civic Uses Administrative Services Day Care Center Park and Ride Facility Post Qffice Public Maintenance and Service Facilities Public Parks and Recreational Areas Safety Services Utility Services, Minor Utility Services, Major 3. office Uses Financial Institutions General Qffice Laboratories ~ttp:lll~brary~ .munico~.e.comldefault-testlDocViewll ~Z~ZIII 201123 1112g12o09 ARTICLE IIf. DISTRICT R.EGULATIGNS Page 2 of 3 4. Commercial Uses Automobile Repair Services, Magyar Business Support Services Business or Trade Schools Equipment Sales and Rental * Laundry 5. lnd~uslrial Uses Custom Manufacturing Industry, Type l Landfill, Rubble Recycling Centers and Stations Transportation Terminal Truck Terminal ~111arehousing and Distribution 6. Miscellaneous Uses Amateur Radio Tower * Parking Facilities * ~B} The following uses are allowed only by special use permit pursuant to section 34-~ 9, An asterisk ~*} indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Commercial Uses Gomrnercial Indoor Sports and Recreation Mini-warehouse Surplus Sales Truck Stop 2. 1rra~uslrial Uses Composting * Resource Extraction * Transfer Station * 3. Miscellaneous Uses Aviation Facilities, Private Broadcasting Tower Gutdoor Gatherings * ~4rd. No. 82493-8, § 2, 8-24-93; Ord. Na. 442291, § 1, 4w22-97; Ord. Na. 442199W 11, § 2, 4-2199; Ord. No. 082847-18, § 1, 8-28-41; Grd. No. 442248-16, § 1, 4-22-08} http:lllibraryl.mun~code.comldefault-testlDoc~iew112Z2211112011Z3 1l2DI2009 ARTICLE III, DISTRICT REGULATIONS Page 3 of 3 Sec. 30-6~ -3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. ~A} Minimum lot req~uiremer~ts. 1. Lots served by private well and sewage disposal system; a. Area:1 acre X43,560 square feet}. b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. ~B} Minimum sefback reauiremer~ls. 1. Front yard: 34 feet, or 20 feet when all parking is located behind the front building line, 2. Side yard: a. Principal structures:l0 feet. bt Accessory structures; behind front building line and 3 feet from side line. 3. Rear yard: a. Principal structures:l5 feet. b. Accessory structures: 3 feet. 4, Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. ~C} Maximum height of structures. 1. Height limitations: a. All structures: When adjoining property zoned residential, forty~five X45} feet, including rooftop mechanical equipment. The maximum height may be increased provided each required side andlor rear yard adjoining a residential district is increased two ~2} feet for each foot in height over forty-five X45} feet, This distance shall be measured from the portion of the structure which exceeds forty- five X45}feet, In all other locations the height is unlimited. ~D} Maximum coverage. 1. Building coverage; 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. ~4rd. No, 42694-12, § 9, 4w26-94; Ord. No. 042298-16, ~ 1, 4-22-08} h~tp:llllbra~ 1.municode.comldefault~testlDocVlew1122221111201123 11/201209 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 15, 2009 ORDINANCE REZONING 0.349 ACRE FROG R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO I-1 C, LOW INTENSITY INDUSTRIAL DISTRICT WITH CONDITIONS, FOR THE PUROSE OF EXPANDING AN EXISTING CABINET SHOP LOCATED AT 8259 WOOD HAVEN ROAD, CATAWBA MAGISTERIAL DISTRICT (PORTION OF TAX MAP N0.36.08- 1-56), UPON THE APPLICATION OF CLIFTON L. RONK WHEREAS, thefirstreading ofthisordinancewas held on November17, 2009, and the second reading and public hearing were held December 15, 2009; and, WHEREAS, the RoanokeCountyPlanningCommission held a publichearingonthis matter on December 1, 2009; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 0.349 acre, as described herein, and located at 8259 Wood Haven Road (Portion of Tax Map No. 36.08-1-56) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of I-1 C, Low Intensity Industrial District with Conditions. 2. That this action is taken upon the application of Clifton L. Ronk. 3. That the owner of the property has voluntarily profi~ered in writing the following amended conditions which the Board of Supervisorsof Roanoke County, Virginia, hereby accepts: a) Proposed building to be used for woodworking or closely related activity only. The land to be used for agriculture or closely related activity. Page 1 of 2 b) Hours of operation to be restricted from 7 a.m. to 9 p.m. Monday through Saturday. No business to be conducted on Sunday under any circumstances. c) All woodworking operations to be contained inside except loading and unloading. 4. That said real estate is more fully described as follows: Beginning at Point 8 shown on a plat dated September 24, 2009 and entitled "Plat from records and survey boundary line agreement for Clifton L. Ronk and Alma J. Ronk (DB 1537, PG 733) (36.08-1-56.2} (2.267 acres Total} and Norman Thomas Ronk (WB 54 PG 1718} (36.08-1-56) showing 0.349 acres of 36.08-1-56 to be combined with 36.08-1-56.2 and conveyed to Clifton L. Ronk;" thence N 05°20'27" Wa distance of 25.24' to PointA on said plat; thence S 87°25'20" E a distance of 347.81'to Point B; thence S 01°54'31" Wa distance of 126.89'to Point 11; thence N 83°15'12" W a distance of 69.00' to Point 10; thence N 05°38'43" E a distance of 97.00' to Point 9; thence N 87°25'20" W a distance of 282.19' to Point 8 which is the point of beginning, said parcel contained 0.349 acre. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and thesame herebyare, repealed. The Zoning Administratorisdirected to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page2of2 ACTION N0. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOI~E COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: SI~IBMITTED BY: Ordinance to obtain a Special Use Permit to amend conditions regarding exterior building colors and sign panel colors, and to increase the maximum size of a monument sign in a C-21CVODS, general commerciallClearbrook overlay district with Special Use Permit on approximately 41 acres located in the 5200 block of Franklin Road, Stable Road, Clearbrook Lane, Singing Hills Road, and Sunset Drive, Cave Spring Magisterial District upon the application of HOLROB Investments, LLC Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOF INFORMATION: This matter was scheduled to be heard before the Roanoke County Planning Commission on December 1, 2009; however, due to a procedural error the public hearing was rescheduled and readvertised for December 14, 2009. The recommendation and transmittal report from the Planning Commission will be handed out at your meeting on December 15t". Staff has attempted to draft an ordinance for consideration by the Board, which ordinance is subject to change once the Board receives the Planning Commission recommendation. ~: ,~, ~, Roanoke Count De artment of Communit Develo ment - Y p Y p Ifii, _ -~ Plannin Services ~~ .~~~ ~, ~~~~ Memorandum To: Roanoke County Planning Commission Thru: Philip Thompson, AICP, CZA, Deputy Director of Planning From: Lindsay Blankenship, CZA, Planner II Date: December 8, 2009 Re: Wal-Mart Real Estate Business Trust -Special Use Permit to amend conditions regarding exterior building colors and monument sign colors and to increase the size of a monument sign Executive Summary On October 24, 2006, the Roanoke County Board of Supervisors approved a rezoning and special use permit fora 41-acre commercial retail development proposed at the 5200 block of Franklin Road (U.S. Route 220), Stable Road, Clearbook Village Lane, Singing Hills Road and Sunset Drive in the Cave Spring Magisterial District. The rezoning from Agricultural Residential (AR) to General Commercial (C- 2) and Clearbrook Village Overlay District (CVOD) applied to only three of the seventeen tracts totaling 4.1 acres. The special use permit for a retail sales establishment (Wal-Mart) exceeding 50,000 square feet, a garden center and a minor automobile repair were approved for the entire site. Since the rezoning applied to only 10% of the site, no proffers were submitted by the petitioner as the proffers would not apply to the remaining 90% of the site. Rather, the petitioner is required to abide by special use permit conditions imposed by the Board of Supervisors for the entire site. Since the approval of the rezoning and special use permit, Wal-Mart has adopted preferred color schemes for its new stores. The purpose of this petition is to amend two (2) of the special use permit conditions pertaining to the exterior colors proposed on both the facade of the retail store, as well as the monument style freestanding sign which is proposed at the corner of U.S. Route 220 and Clearbook Village Lane. Additionally, the applicant is requesting an exemption from the sign regulations pertaining to this site to increase the allowable size of the monument style freestanding sign. The following two (2) special use permit conditions were approved by the Roanoke County Board of Supervisors in 2006: 2. All buildings on the 41+/- acre site shall be constructed in substantial conformance with the architectural plans, including specific exterior materials and colors, prepared by Perkowitz & Ruth, dated October 13, 2006. 5. All freestanding signs shall be monument style signs, and shall be constructed with materials and colors that match the buildings, per the architectural plans prepared by Perkowitz & Ruth, dated October 13, 2006. The following amendments are proposed to the two (2) above-referenced special use permit conditions: 2. All buildings on the 41+/- acre site shall be constructed in e~ conformance with the architectural plans, including ~~ exterior materials and colors, prepared by Perkowitz & Ruth, dated 4C n~°r' 2' ~nnti September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations -Proposed Color Scheme". 5. All freestanding signs shall be monument style signs, and such suns, exclusive of the sign panels to be installed thereon, shall be constructed with materials and colors that match the buildings, per the architectural plans prepared by Perkowitz & Ruth, dated ~~ ~'~°r ~ ~, ~nnti September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations -Proposed Color Scheme." Proposed Amendments to Special Use Permit Condition 2 -Exterior Colors According to the Roanoke County Zoning Ordinance, the Clearbrook Village Overlay District (CVOD) contains zoning regulations that supplement the underlying General Commercial (C-2) zoning district. The CVOD requires specific development standards with emphasis on landscaping, building design, site design, lighting and signage control. In order to preserve the character of the Clearbrook community, future development and redevelopment must complement the historical context of the Blue Ridge Parkway, the Clearbrook School, and other social and cultural resources in the area. Architectural elevations of the retail anchor were submitted with the original special use permit petition. The elevations show variations in the facades and rooflines in order to break up the visual effects of the large walls and the main roof. Decorative mansard walls with varied heights, false gables, pitched roof extensions and dormer windows combine to give an effect of smaller store fronts. While the main roof of the structure will be flat, the varied roof shapes and heights shown on the architectural elevations help to give the appearance of multiple roof planes. A combination of brick, split-faced block, and dryvit exterior finishes was shown on the front and sides of the building. The rear elevation showed split-faced block and dryvit finish. Conformance with these architectural elevations, including the specific exterior materials and colors, was a condition approved with the special use permit. The exterior elevations show that the petitioner is not proposing to amend the style or type of exterior materials. The proposed amendments to the special use permit conditions are not expected to cause additional impacts on adjacent land uses. The exterior colors proposed are designed to complement the character of the Clearbrook community and viewsheds from the Blue Ridge Parkway. The proposed changes should make the building's exterior facade less obtrusive visually against the community's landscape. The exterior building colors identified with the original special use permit were more specific in color name and number, while the revised application is requesting colors that are identified more generally as earthen tones. Proposed Amendment to Special Use Permit Condition 5 -Monument Style Sign Article V, Section 30-93-14 of the Roanoke County Zoning Ordinance contains Special Signage Regulations for the Clearbrook Village Overlay District (CVOD) that are more restrictive than the underlying C-2 zoning district sign regulations. The CVOD regulations require compliance with the General Commercial (C-1) office district regulations found in Section 30-93-13 including specific exceptions on the number, style and size of any proposed signs. The Clearbrook Village Overlay District (CVOD) states that "signage ...should be planned, designed and installed to complement a buildings architectural style". Based upon the conceptual renderings provided by the petitioners, the background of the Wal-Mart logo is retaining a primary color (blue). The Wal-Mart logo shown on the exterior elevations of the building (see 2 Exhibit B) is proposed to be "medium brown". The six tenant panels proposed under the Wal-1Vlart logo are white which complements the architectural accents proposed on the building's exterior facade. Request for Exemption from Applicable Monument Sign Regulations In accordance with Section 30-58-6 of the Roanoke County Zoning Ordinance, signage proposed within the Clearbrook Village Overlay District (CVOD) is required to comply with the C-1, Office District sign regulations, except as modified by Section 30-93-14(F) of the zoning ordinance. Each permitted business in the C-1 district is allowed a maximum of five (500) square feet of sign area, to be allocated towards both the facade and monument signage. The CVOD states that lots "shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage". In regards to the site in question, the C-1 regulations are more restrictive and would apply to the allowable square footage on the site. All freestanding signs proposed in the CVOD shall be of a monument design and shall not exceed seven (7) feet in height or ten (10) feet in width. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not to cast light onto the path of traffic or on any adjacent road or property. Wal-Mart is requesting approval to increase the width of the sign from ten (10) feet to twenty-four (24) feet. Additionally, Wal-Mart is requesting that the height of the freestanding sign be increased from seven (7) feet in height to a maximum of fourteen (14) feet above the grade of the adjacent rights-of-way. The attached Exhibit J (c) indicates that the total height of the proposed monument sign from natural grade is proposed to be twenty (20) feet. The petitioner indicates that topographic conditions along U.S. Route restrict potential locations for placement of the sign. In order to avoid the floodway, the sign is proposed approximately 165 feet from the edge of pavement on U.S. Route 220 and approximately 55 feet from the edge of pavement of Clearbrook Village Lane. In accordance with Section 30-74, Floodway Overlay District, of the Zoning Ordinance the placement of the sign within the floodway is prohibited, but placement of the sign within the floodplain is allowed. The petitioner also indicates that the exception in the allowable signage in the CVOD will improve visibility of the sign from U. S. Route 220. If you have any questions or need additional information, please contact me by phone at (540) 772-2068, extension 283, or via email at 1 1 i ,r c ~ ®~ v. Attachments Special Use Permit Amendment Application Exhibit A - "Exterior Elevations -Proffered Color Scheme", Perkowitz + Ruth Architects, 9/30/09 Exhibit B - "Exterior Elevations -Proposed Color Scheme", Perkowitz + Ruth Architects, 9/30/09 Exhibit C - "Perspective View at 10' Wide Monument Sign from US Route 220 -North", Perkowitz + Ruth Architects,// / 12/09 Exhibit D - "Perspective View at 10' (should read 24') Wide 1Vlonument Sign from US Route 220- North", Perkowitz + Ruth Architects, 11/12/09 Exhibit E - "Perspective View at 10' Wide Monument Sign from US Route 220 -South", Perkowitz + Ruth Architects,// / 12/09 Exhibit F-"Perspective View at 24' Wide Monument Sign from US Route 220 -South", Perkowitz + Ruth Architects, l 1 / 12/09 Exhibit G -Landscaping Plan around Monument Sign, Wolverton & Associates,///13/09 3 Exhibit H - "10'x7' Monument Sign Sightline #2", Wolverton & Associates, l l/13/09 Exhibit I - "24'x24' Monument Sign Sightline #1", Wolverton & Associates, l 1/13/09 Exhibit J -Correspondence titled, "Wal-Mart - Modification to Application to Amend Special Use Permit", written by William G. Homiller, Troutman Sanders, dated December 3, 2009, with the following submissions: a) "Perspective View at 24' Wide (20' Height) Monument Sign from US Route 220 - North", Perkowitz + Ruth Architects,l2/14/09 b) "Perspective View at 24' Wide (20' Height) Monument Sign from US Route 220 - South", Perkowitz + Ruth Architects, l2/14/09 c) Proposed Monument Sign Conceptual Renderings, prepared by Advanced Signs & Services Roanoke County Board of Supervisors Ordinance dated 10/24/06 Aerial Photograph Zoning Map Future Land Use Map Site Inspection Photographs Article III, Section 30-54, C-2 General Commercial Zoning District Regulations Article III, Section 30-58, CVOD Clearbrook Village Overlay Zoning District Regulations Article V, Section 30-93-13 (D), C-1 Office District Sign Regulations Article V, Section 30-93-14 (F), Clearbook Village Overlay District Sign Regulations 4 rt f ., f ._ ~u','~1 r r: '1"I2(~UTM~~ ~c_~~~z~~~ :'1.c~zlaiz~i~tr~~at~~z. ~~;i~~zz-tzaz~aat o~~ tv"~~~~.a~~ ~t..~~ z~~~~~t ~~~~ ~~~ I~~i~~ ~~~~~- ~~~rM ~a:~~-i~lay ~~'a1~~~1z~~ ~- , ~ ~lic~~fia~~ t~ ..~en~i ~c~ci~-~ ~.~~~~ Pet~rx~ ;- "; ~. _ ~~_ , 3fl ~.~~ C1~~'s'~ . ~,i~'~lrf'~jnr" ~~I~~~f' 1 %'~ n!;a ~~s~1~1,~'~' 11~~~ trlrE~h~ ~~n~;Io~~c~ i~ ~~r~ ~a~~~~~~~~at~caaa _~, ~1~'~a~~~~az~~, ~.~~t~ ~'~~at~ ~~~ilac:~~~~ ~'rt~~t (```~~'~~l-~~'~~aa-tw"~} tc ~~~c~zzi~ s~ci~zl ~z~~ i~~r~~~it z~~~i~~~~ ~~~,..I3c7~~z~~t ~-a" ~tz~~Gz~~~~isoz~~ ~ (~c;tc~~~~~~. ?, ~c~c~~ ~~~~z~zzat ~~i~a~:zaac~ ~~z~~~bez~ i ~}~~c~-~ (tla~ `~ .~"+11~~'~. ~"la~; ~~~~~ic~ztic~za 1-~~q~~sts ~a}~~~~~~~ ' ~ .it:~~~:t~~.~ t ~~~~aclii~~~ rt,'~'~Il~l~il~ ext~ri~.~r ~i~~ ~.~c~1«z-~, i ~~cxii~:i~:atiol~ u~c~z~[~~~~ ~~~~~ tl~. ~,~~~~.~i~-e~~~~~ ~~aa-cli~a~ ~c~lo~~~ ~~f"~~~~ ~n~~, ~~aac~ ~~~ ~ i~a~~-~~ in t~~~ z~~~~~~~u~~ iz~ ~~1~~~ ~~~c~.a~~~~~ yi~~za tc~~ b~ ~I~st~~ll~~cL tzt tia~ ~~t~r~ectic?~~ ~t~ [.~, ~~c~t~te ~'?~:1 ~z~ci C'l~az~brool~ ~'i~~~z~e Lary}. ~~~'~al-~~~~~~t is tzar' ca~~~~~~z- ~ ~ ilac; ~~~~{~~~~a~~~ ~,~l~j~~t tc~ t ~~: ~'~z~~~.~ Tlac." .:a~~~~l~at~c~za ~~~ia~i~t~ a~~; fi~~.~c~`~~iz~~~ 'oa~a~~l~t~~,i ~:~~~~lc~~fc~t,a ~~~z~z~~ lacu~~i~~f~ ~~ ~t~zilc.~~l ~l~~cz-ipti~}ra cif"tl~ z~~c~ta~s~ ~.>>.ci tla~;.~casti~~~~atic~t c:l~~zza~;~:~, I-iac ~~1~~;z- ~iac~t ~a~clo~~°~l i~ ~~ ~~)p`'* Yca~z ti~~ill ~~~ ~-~~~i~~iza~:~ tla~ ~if,~~~{.:~~ ~~ri~ira~al cli~~~~~1 l~~c~az~~ ~~~~~~ (.;~~~: ~a~' ~~'rl-~~~1~i~t, cµ~za ct~~~~~ ~, ~,~`~~~ l'~ ~ 17" ~zz~z~. ~~ ~ ,~~ ~aies ~f~ ~al-~~aite~tuz~~l ~~~~~~ ~ia~~~~iza t ~~~rrea~~~' ~. ~~i~r~av~~l ~olc~~- ~cla~z~~t~ ~~~~~ t~1e ~~z~~~a~~ 1or sc~a~;~~~e. ~, ~. 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P~ 11 l~I~ INP~~f~~l ~A~~ C)I~~ ~~ll ~~5 f~P !~I~GI~ EH'~ "~~INGT~s County of Roanoke Community Development Flan~nYng ~ Zonvig ' 5204 Bernard Drive F ~ Box 29$00 Roanoke, ~'A 240 8-0798 X540} 7~2~2D~S FAQ X540} 7'1~-'1155 For Staff Use Only `-°'` ~ ~ ~~° r ~~ Date received; RcrtiivCd by: Application fce; l~ da ; ~~ ~~ Placards ~~~~; sos date; ~ ~~ ~~ Case Number ~ "~ ~ ~ ~~`}~i{ '~d ~ a. 1 T ~ ~ .. ~ ~ ~:. - n g '~ • ~ 5 M f , _ ~~ F7 F a ~;~,m ~ f °r- •.ee.~ . 1.~ _ `yam v ; f. • l T ~ - _ _ - r _ _ t?. Cheek type of application filed check all that apply} Amen~ent to ~ Re2oning ~ Special Use d Variance t7 Waiver ~ Administrative Appeal 0 Camp loan ~i5~.2~~~3~}Review Applicants nameladdress whip ~ N'al~art R al E t t 8 T t phone: e us~ness e s a rus ~ 479 X04-055f1 Work, { ~ ZoDI S.E. 1Qth St., # oSaQ Cell #: Bentonvl i l~, Arkansas 7271fi Fax N'o : Attn: Da~~d Cox . Qwner's nameladdress wlzi 1 M w t t t R l E i Phone #: - a ar ea s a e Bus ness Trust Work, 2oD1 S.E. loth St,, # ohSD FaxNo #; Bentonville, Arkansas 72116 . Attn: Datr~d Cox Property Location US Route 220 g Clearbrovk Y~11age Lane Magisterial District, Cave Spring Community planning area: C1earl;rook TSee a~tached Existing Zoning: C~-2CI-OII Size of parcel~s~: Acres: See attached Existing Land Use: Vacant ,~ . l r„ µ aa. ' _ ... ~.. L Proposed Zoning: No change Proposed Land Use: Co!mmerclal Shopping Center Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the nvnimum criteria for the requested Use Type? Yes ~l No D YF N0~ A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes 0 No ~ p .,r - _ _ . _ VariancelWaiver of Sections} of the Roanoke County Zoning Ordinance in order ta: Appeal of Zoning Adminis~ator~s decision to . Appeal of interpretation of Section(s~: of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to . Is the application complete? Please check if enclosed, APPLICATION WILL NOT RE ACCEPTED IF AlV'Y OF TIIESE XTEMS ARE MISSLNO OR INCOMPLETE. ~sn~v1Cp v~Aa Consultation ~srw~c~ v~a~ 811" x 11" concept plan ~srw~Cp vE~ Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer pli Lion Adjoining property owners I hereby certify that I am either the awncr of the property or the o er' or contract purchaser and am acting with the knowledge and consent of the owner. ~. Qwner's Signature iia -Mart Rea E tote Busi ess Trust By: ~, - 2 Descri Lion of and Justification for Re nest to Amend SUP #102406-7 A roved on October 24 2006 the "Use Permit" Modification of Condition 2 Since the approval of the Use Permit, wal-Mart has adopted updated preferred color schemes for its new stores, The new color schemes are toned down, using primarily earth tone colors and generally eliminating bold colors on the building such as bright reds, blues or greens. A modification to Condition 2 of the Use Permit is requested to allow changes to the colors for the building, The color scheme approved as part of the Use Permit includes a dark green at the center of the building where the primary building sign will be mounted, The new color scheme would change the color in this area to a brown earth tone and would include subtle changes to other colors to conform to an updated coordinated palate of earth tones for all primary colors with white as an accent color. The new color scheme is shown on the updated building elevations prepared by Perkowitz+Ruth, Architects, dated September 30, 2Q09, entitled "#1301- 02 Roanoke, VA Exterior Elevations -Proposed Color Scheme", a copy of which has been submitted with this application the "Updated Elevations"}. The colors approved with the Use Permit ar otherwise approved by staff are shown on the building elevations prepared by Perkowitz+Ruth, Architects, dated September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations -Proffered Color Scheme", a copy of which has also been submitted with this application, To insure some flexibility regarding minor adjustments in the future, the new color scheme shown on the Updated Elevations does not include specific paint color manufacturers or color numbers and the requested change in Condition 2 will allow general, rather than substantial, conformance with the Updated Elevations, To effect the requested changes, the applicant requests that Condition 2 of the Use Permit be amended and restated as follows: " 2. All buildings an the 41 +1- acre site shall be constructed in `~ eg ner conformance with the architectural plans, including ~~s~s exterior materials and colors, prepared by Perkowitz & Ruth, dated ~~~; ~ Se tember 30 2009 entitled "#1301w42 Roanoke VA Exterior Elevations -Pro aced Color Scheme," Modification of Condition 5 Condition 5 of the Use Permit requires that all freestanding signs be constructed with materials and colors that match the buildings, per the architectural elevations referenced in the Use Permit, wal-Mart understands that the requirements of this condition relative to colors an the freestanding signs apply to the sign structure and not the actual sign panels. To confirm that understanding, wal-Mart requests that Condition 5 of the Use Permit be amended and restated as follows; "5, All freestanding signs shall be monument style signs, and suchh s..~s exclusive of the sin anels to be installed thereon shall be constructed with materials and colors that match the buildings, per the architectural plans prepared by Perkowitz & Ruth, dated ~~n~~r , ~~ ~nn~ Se tember 30 2009 entitled "#1301-02 Roanoke VA Exterior elevations w Pro osed Color Scheme," l~xce tion for Size of Monument Si Based on the distances from the public rights of way to the anticipated location for the monument sign for the proposed retail center, the angles of view for the monument sign, the topography of the site for the sign relative to public rights of way, the speed of passing cars and the desire to include sign panels far both wal-Il~art and the businesses that will be located within the center at the rear of the site, ,'L~VaIWMart has determined that a monument sign conforming to the restrictions of the Clearbrook Village Overlay District will not be of sufficient size to provide reasonably effective signage for the center, 1n connection with staff review and approval of the site plan, it has been determined that the monument sign, anticipated to be located at the intersection of U.S. Route 224 and Clearbrook Village Lane, should include sign panels for both wal-Mart and the businesses that will be located within the center at the rear of the site, without these sign panels, businesses located in the rear of the site would have no signage opportunity visible from the adjacent public rights of way. The Property has several physical limitations affecting the location and visibility of a monument sign. In order to avoid floodway areas and locate the sign within the Property in conformance with other regulations, the anticipated location of the sign will be approximately 165 feet from the edge of pavement of V.S. Route 22o and approximately 55 feet from the edge of pavement of Clearbrook Village Lane at a point where the ground level is approximately six ~6} feet below the grade of the adjacent roadways. Due to restrictions regarding the floodway and floodplain, the grade of the sign site cannot be changed. The location of the sign will also result in limited viewing angles from the public rights of way. A monument sign conforming to the size restrictions of the Clearbrook Village Overlay District with panels for the other businesses will not be of sufficient size to allow reasonable visibility of the sign panels from the adjacent public rights of way. The limited visibility of a conforming sign which includes panels for both wal-Mart and other businesses within the center is illustrated on the perspective view prepared by Perkowitz+Ruth, dated September 30, X009, labeled "View #1 from Frankin Rd and Clearbrook Village Lane -10' wide Monument Sign" is submitted with this application. wal-Mart proposes to increase the maximum size monument sign which will be allowed for the center. In order to mitigate the adverse conditions described above and to 2 provide for signage for the other businesses to be located within the center, wal-Mari requests approval to increase the permitted width of the sign structure from 1 ~ feet to Z4 feet and the permitted height of the sign structure from 7 feet to 1$ feet above the grade of the adjacent rights of way. The improved visibility of this larger sign is illustrated on the perspective view prepared by Perkowitz+Ruth, dated September 30, 2QO9, labeled "View #1 from Frankin Rd and Clearbrook Village Lane - 24' wide Monument Sign", a copy of which is submitted with this . app icat~on. wal-Mart requests that the Use Permit be amended to include authorization to increase the size of the monument sign to be constructed at the intersection of U.S, Route 22Q and Clearbrook Village Lane up to a maximum height of IS feet above the grade of the adjacent rights of way and up to a maximum width of 24 feet, The increased base of the sign structure located below the grade of the adjacent rights of way would be landscaped pursuant to a plan to be approved by County staff to mitigate the additional height required to offset the grade differential. A plan showing the anticipated design of the monument sign, including the VL~aI- MarC sign panel to be located thereon, is included with this application. 3 Tax Parcel NumberslAcrea e Tax Parcel Number Acres 088.03-01-09.00 18.51 088.03-01-06.00 2,35 088.03-01-04.01 0.95 08 8.03 -01-03.00 2, 00 088.03-O1-02,00 1.00 088.03-01-01.01 2.02 088,04-01-38.00 0.58 088.04-01-39.00 1.71 088.04-O1-41,00 0.50 088.04-01-40.00 0.25 088.04-O1-36.00 0,50 088.04-01-39.01 0.24 088.04-01-34.00 1, 80 088.03-01-D1.02 2,79 08 8.03 -01-01.03 2.20 088.04-01-35,00 1.25 08 8.04-01-26, 00 1.00 39.65 Note: All of the tax parcels v~hich are subject to the Use Permit have been acquired by the applicant. ~R d m ~ ~ `~'*~ ^ d. _ ~ . ~'t, I _......... ]~~ ~ I ~ E it i '_(' ~ ~ l i / ^y 4! I I. .I I '; ~y~~ i i !1~ ~MI .,... __ ~ o ~I ~Y- ~1 a~ _. -- ,gam ... 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V f ~ ~ ~' ~ ~ ~ r- r r r- ~ ~~ ~ ~ 'rv~ f ~"' ~ r .y { ~~ ~ ~' ~ Pl ` I~ ~ e) G1 VJ A> y `-~ r. i ~I N ~ a ~ ~ >,v ~ m ~ ~, ~ m r. ~ ~ .~ ~ a ~ rom w, o c 4 ~ ' . p ~ -- ~ i; i{ I i U v ~ C:7 . i I ~ -I- C) _ :- ~ a c~ ~'' r ~ r ~., =c F ~, ~: ~, ii ~, ~'i r'i ~ ~, u~ is ~ j ~L 7 ~ ~' v t~ ~ '~ 3 4 ~ y - G"f J ~ m ~° ~ ~ ~ a, a~i: ~'i h'7 ~' a~ cJ ~ ~, ~' o f'., o ~~'~ p~; a~ Q i C~ ~ I LI~ er L . . I, I I !~ ~~~ C7 'p +~ X W J ~Y I ~ 0 ~~~---yyy w l~l CW ~ C~ C~ f ~ > ~ a~ Z~ d C N C ~ ~ w °' (/7 hJ C:~ C.~ G Ca ~ C I~ cC~ ~ ~ r°") N ~ ~-° ~- ~ ~--- 1- ~ ~ r ~ ~- ~ WILLIAM G. HOMILLER X804} 691-1288 telephone [804} 698-6033 facsimile will.homiller@troutmansanders.com TROUTMAN SANDERS December 3, 2009 BY EMAIL ~_jmurphy rr,roanokecaunt_yva.~ov} Mr. John Murphy, CZA Zoning Administrator Department of Community Development Roanoke County 5204 Bernard Drive Roanoke, Virginia 2401 S TROUTMAN SANDERS LLP Attorneys at Law Troutman Sanders Building 1 D01 Haxall Point P.O. Box 1122 (23218-1122} Richmond, Virginia 23219 $D4.697.1200 telephone troutmansanders.com Wal-Mart ~-Modification to Application to Amend Special Use Permit Dear Mr. Murphy: Dn October 1, 2009, Wal-Mart Real Estate Business Trust ~"Wal-Mart"} submitted an application to you the "Amendment Application"} to amend the special use permit approved by the Board of Supervisors on October 24, 2006, pursuant to ordinance number 102406-7. Among the requests included in its Amendment Application is a request to increase the permitted size of a monument sign to be installed at the intersection of U.S. Route 220 and Clearbrook Village Lane to a maximum width oftwenty-four X24} feet and maximum height of eighteen X18} feet above the grade of the adjacent rights of way. After conducting additional analysis of photographs and sight-line drawings, Wal- Marthas determined that the proposed maximum height of the monument sign can be reduced without adversely affecting the visibility of the sign. In consultation with its sign designer, engineer and architect, Wa1-Mart now desires to modify its application to request a maximum height for the monument sign of fourteen X14} feet above the grade of the adjacent rights of way-a reduction of four ~4} feet in height from its initial application. As part of its Amendment Application, Wal-Mart submitted ~i} a design prepared by Advance Sign & Services showing the proposed monument sign of the dimensions referenced in the Amendment Application tthe "Sign Drawing"} and iii} sightline drawings prepared by Perkowitz + Ruth showing the proposed larger sign of the dimensions referenced in the Amendment Application the "Sightline Drawings"}. Per Lindsay Blankenship's request, I am now e-mailing to you replacement versions of the Sign Drawing and Sightline Drawings depicting the proposed monument sign with a maximum height of fourteen X14} feet above the grade of the adj scent rights of way. 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"~+ ~ ~ •Oui XN G~ i ~ v °u ~m ~ v ~ ~mZ i ~ I _ ~~~ ~ . ~ ~ ~ ~ U ~:. cG c~,_ ~ ~~ ,. ~"`~ w~ ~ ~~Z ~~ ~ `~ C~ ~ E •LL r A\ Y/ A, Y7 y W O Q~ mV c s N 3 o^ ~v L N +~+ ~ ~ i~0 0 0 ~L ++ ~? °1 ~£ 3 Q. UQ Q. J Q 3 ., ,.. m'o 3L mY V m .. WH v OC ao .. zo ° ~ Z ~ H J MW W J V o~ 0 .. ~.., .- ~ . . o ° ~~ ~ ~ ~.~ ~ o ~ 0 z ~% a n r ~ - ~ O~ .. .. c C'~ ~ ~° r 0 'o L ~ ~ ~ ° a ~ ATA REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RCANGKE COUNTY, VIRGINIA, HELD AT THE RGANGKE CGUNTY ADMINISTRATiGN CENTER ON TUESDAY, GCTOBER 24, 2006 ORDINANCE ~ ~240fi-~ TO REZONE APPROXIMATELY 4.~ ACRES FROM AR, AGRICULTURAL RESIDENTIAL QISTRICT, TO C-Z, GENERAL COMMERCIAL QISTRICT, AND CVOD, CLEARBROOK VILLAGE OVERLAY QISTRICT, AND TO OBTAIN A SPECIAL USE PERMIT TO OPERATE A RETAIL SALES ESTABLISHMENT VIIITH GROSS FLOOR AREAGREATER THAN 5a,~~~ SC~UARE FEET, GARDEN CENTER, AND MINOR AUTOMOBILE REPAIR FACILITY ON APPROXIMATELY 4~ ACRES LOCATEQ IN THE 5~~~ BLOCK OF FRANKLIN ROAQ, STABLE ROAD, CLEARBROOK LANE, SINGING HILLS ROAQ, AND SUNSET DRIVE, CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF HOLROB INVESTMENTS, LLC VIfHEREAS, the first reading of this ordinance was held on September ~~, 2006, and the second reading and public hearing were held October 24, ~~~~; and, VEfHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on Gctober 3, 2006; and VIIHEREAS, legal notice and advertisement has been provided as required by haw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~ . That the zoning classification of a certain tract of real estate containing approximately 4. ~ acres as described on Exhibit A attached to this ordinance, and located in the 5200 block of Singing Hills Road and Sunset Drive Tax N1ap Numbers $x,04-~-26, 8.04-1-34, HS.04-~ -35} in the Cave Spring IUlagisterial District, is hereby changed from the zoning classification of AR, Agricultural Residential District to the zoning classification of C-2, General Commercial District and CVOD, Clearbrook Village Overlay District, ~. That said real estate being rezoned is more fully described as follows: Tax Map Na.88.04-~-26; Tax Map No.88.04-4-34; and Tax Map No. 88.04- '1-35containing approximately 4, ~ acres and being further described on the attached Exhibit A. 3. That the Board finds that the granting of a special use permit to Holrob Investments, LLC to operate a retail sales establishment with gross floor area greater than 50,000 square feet, garden center, and minor automobile repairfacility vn approximately 41 acres as described in Exhibit B attached to this ordinance, and located in the 5200 block of Franklin Road, Stable Raad, Clearbrook Lane, Singing Hills Road and Sunset Drive Tax Map Numbers $8.04-1-35, 88.03-1-9, 88.03-~ -4.1, 88.03-~ -~, 88.04-1-38, 88.44-~ -4 ~ , 55.44-1-34, 8$.44-~ -34, 88.83-~ -1.3, 85.04-1-~~, 88.03-~ -~, 58.43-1-3, 88.43- 1-1.1, 8$.44-1 ~39, 88.04-~ -44, 88,44-1-39.1, and 58.43-1-1.2} in the Cave Spring Magisterial District is substantially in accord with the adopted 2444 Community Plan, as amended, pursuant to the provisions ofSectian 15.2-2232 of the 1954 Cade ofVirginia, as amended. The Board also finds that this proposal as modified by the following conditions conforms to the Design Guidelines forthe ClearbrookVillage CammercialOverlay District, and that any adverse impacts to the surrounding neighborhood or community shall be m;nim~zed by the fallowing conditions. The special use permit is hereby approved with the following conditions: 1. The 41 +1- acre site shall be developed in substantial conformance with the site plan prepared by Vl~olvertvn & Associates, dated October 13, 2444. 2, All buildings on the 41 +~-acre site shall be constructed in substantial conformance with the architectural plans, including specific exterior materials and colors, prepared by Perkowitz & Ruth, dated ~ctaber 13, 2448. 2 3. All roof top mechanical and other equipment shall be screened from view from the Blue Ridge Parkway and U.S. Rt. ~2g. ~. All retaining walls shall have a maximum height of 1 ~ feet and sha11 match the exterior material "Quick Brick" and color "Heritage" as shown on the architectural plans prepared by Perkowitz & Ruth, dated October ~ 3, 2ggfi. Retaining walls within any required buffer yard shah not exceed 4 feet. 5. All freestanding signs shall be monument style signs, and shall be constructed with materials and colors that match the buildings, per the architectural plans prepared by PerkowitZ & Ruth, dated October 13, ~ggG. 5. The 41 +1~ acre site shall be developed in substantial conformance with the landscaping plan prepared by Hill Studio, dated 916146, and including the specific details shown on the "Singing Hills Rd Landscape Buffer" plan prepared by Hill Studio, dated October 13, 2666. 7. Construction entrance shall be located at the Clearbrook Village Lane entrance as shown on the site plan prepared by Wolverton & Associates, dated October ~3, 26g6. All construction traffic shall use Clearbrook Village Lane. S. The applicantldevelvper shall be responsible for constructing reasonable and necessary off site improvements to the public rand system the need for which is substantially generated and reasonably required by the development. 9. The Route 22615table Road intersection and the new Stable Road alignment depicted on the site plan prepared by Wolverton ~ Associates dated October ~3, 2066 will be modified so that: a. The norkhernmost access to Stable Road located at the rear of the Anchor ~ building will be eliminated. b. Subject to VDT approval, the Stable Road intersection will be redesigned to safely separate neighborhood and commercial traffic with the traffic engineer for the Singing Hills Road and 3 Stable Road residents having an opportunity for input in the redesign . c. Trucks servicing the developmenton this 41 +1-acre site shall not use Stable Road for ingress and egress. d. Internal truck circulation on the site shall be addressed and provided, e. Pedestrian conflicts an the site shall be identified and addressed. f. An alternate entrance onto Route ~~o Northbound may be eva I u ated . 4. That this action is taken upon the application of Holrob Investments, LLC. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same herebyare, repealed, The Zoning Administrator isdirectedto amend the zoning district map to reflect the change in coning classification authorized by this ordinance. an motion of Supervisor Flora to adopt the revised ordinance with the addition of Condition 9 to the special use permit, and carried by the following recorded vote: AYES: Supervisors McNamara, Altizer, Elora, ~lVray NAYS: Supervisor Church A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Philip Thompson, Deputy Director, Planning ~Illilliam Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 4 r ~' a ,~~ ,. .;^mu ~„ .. ~ ~ r~ f° III m „i ~ rw i';, k I ~f .~~ I ''••' r II!' y~ ~~ t• ~~ ~~"~~' ~ :~~~~~ ~ n ~~~`'. ~,~I~ IIII '~: ;~ 1 .,,y d :,1 .~~ G6 III ~~ ~ ~ i i~ ~ ~ ~ ~~~ ~ Ili 1 r ~~~~~ n I ~~ ~~~ ~~~ `r ~" ~ ~~~ ', • - ~. II ~ ., I', ~. m m~ ~~~r. ~~ ::~,~ ~~.,.a ,. ., `~.... ~ ,^~., r~ IIII '~~ , . ~~ ,,, ~ II a. ~ I R ~ ? 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I ~ ' fll III III '1~~ ~~ ~}1 :, ~ '~, ~ tp m„ ~'` ale 1'R~" q i11 ~ r~. ~. r ~ 1 illll„ IIk I,m ~~J~ 111.1 ~ ' II ; ~ r .. ~ ~ ~. .. , m m„ c i1.M° I ~t m ~, .~,,, I P i,_, ~."'~'i Applicants Name: Wal-Mart Real Estate Business Trust Existing Zoning: C2CVOD Roanoke County Proposed Zoning: C2CVOD Department of Tax Map Number: 088.03-01-(01.01, 01.02, 01.03, 02, 03, 04.01, 06, 09) 088.04-01-(26, 34, 35, 36, 38, 39, 39.01, 40, 41) Community Development Magisterial District: Cave SPring Area: 39.65 Acres 13 October, 2009 Scale: l" = 300' Applicants Name: Wal-Mart Real Estate Business Trust N Existing Zoning: C2CVOD Roanoke County Proposed Zoning: C2CVOD Department of Tax Map Number: 088.03-01-(01.01, 01.02, 01.03, 02, 03, 04.01, 06, 09) 088.04-01-(26, 34, 35, 36, 38, 39, 39.01, 40, 41) Community Development Magisterial District: Cave SPring Area: 39.65 Acres 13 October, 2009 Scale: l" = 300' ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~r Conservation Rural Preserve Rural Village Site _~ Village Center Development Neighborhood Conservation Transition Core ', Principal Industrial Suburban Village (new category) Economic Opportunity (new category) Applicants Name: Wal-Mart Real Estate Business Trust N Existing Zoning: C2CVOD Roanoke County Proposed Zoning: C2CVOD Department of Tax Map Number: 088.03-01-(01.01, 01.02, 01.03, 02, 03, 04.01, 06, 09) 088.04-01-(26, 34, 35, 36, 38, 39, 39.01, 40, 41) Community Development Magisterial District: Cave SPring Area: 39.65 Acres 13 October, 2009 Scale: l" = 300' Land Use ~ - ~ J, `~ ~~ > ( ~ a +3~~w ~ 1 i ~ 1 ~. ~J,~ fir ~ ~ Y~- ,i, ~ ' .,, ~F ~ ~ ~ '[ •, 7s ~r ,~ S r i ~ i. ~ ~; ~ 17'n~ amp" ~ ' .. 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(' r „~ f '~~ r ~ y uf' m„~~' mi ' ~I'., ` ~ ~ ~ ~. ~ ~, ., .~ ,~~ ., r~,~~ ~~ ~~~ ~~, ~~~ ~.. i ~~~~ r Y ~ I i I i ~ ' M rt~t,. : ~c ~ ' d"ir, at0.,~. ~, ;. ~ ~il(r k.~ ~„ P n q ~~ ,. ~: ^ „ *!~: ~ ~" I~ + ~:. u -..~.. ~ ~~. .. 7 , y ~~, ~. li ~w r mu l~ ~ ~~ w v, ilWpi 4 L ., ~~~^ ~ ~ , ir , ~ ~ I ~Y , ,~ u a ~e ~ ~ 1 ` ~ ! ~ ~' 4Y +p , " " r ;~"n f..fa ~ At" vll. ~ 1 ?~.~,.~ '~} Y , •~ ~ci„M .~.. ~ ~ +++TT3 ~} ~ ~~nr*~ a 1 i ;}~, ~ ., a J /~ ~ ~ G!a Y~ 4. ~~ ~ ~ ~'t ~~ ~~ ~~ ~{ t ~ 1 ~~ ~, r i ~ ~ ~ I ~ Ia ,r w r~,; ~~ i ~ , ~ ~: uuuua ~ "mss v ,„. ., , /, ~ ~ r ,fix ~. ,. . ,a,.. ,,~;, ~: I ~ ~ ~ ~ n M .-.., _.,. ..... .,,-w~ .-..-,...~.-. ....._ ~._ r p dq R T ~.w Gewi~a~.... ~r ;~ ,. ~~'4 '" k ,'~ ~; , =~~~a~. ~, e • 1 ~ {y ~~&yyP~~~~~~~ ~ ~~ b, x.~...,.~~'; .... , r'i ~~ ~7 S"+9 R.. 4;i r ~~IiBJil.:.k.%.ri.,'. SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-I. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § I, 4-22-08) Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subj ect to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. I. Residential Uses Accessory Apartment Kome Beauty/Barber Salon ~ Kome Occupation, Type I ~ Multi-Family Dwelling Two-Family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center ~ Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Kome Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas ~ Safety Services Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New Automobile Repair Services, Minor ~ Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, General Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower ~ Parking Facility ~ (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business Automobile Dealership, Used ~ Automobile Repair Services, Major Car Wash ~ Commercial Indoor Amusement Convenience Store Dance Hall Equipment Sales and Rental Manufactured Home Sales Mini-warehouse Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service Restaurant, Drive-in and Fast Food ~ Surplus Sales Truck Stop ~ 3. Industrial Uses Custom Manufacturing Landfill, Rubble ~ Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower ~ Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2,10-28-03; Ord. No.102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area:1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures:l5 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height maybe increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D)Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. SEC. 30-58. CVOD CLEARBROOK VILLAGE OVERLAY DISTRICT Sec. 30-58-1. Purpose. The purpose of the Clearbrook village overlay district is to promote future development that is consistent with the current character of Clearbrook, and with the comprehensive plan future land use map and policies for this area. Future development in this district should respect the character and historical context of the Blue Ridge Parkway, Clearbrook School, and other social and cultural resources in Clearbrook area. The Clearbrook area has adequate public facilities, good road access, suitable topography, and land available for development or redevelopment. Recognizing these factors, the plan, and this district promote the creation of the Village of Clearbrook. Commercial development consistent with these district standards and the community plan design guidelines for the Clearbrook village commercial overlay district is encouraged, but strip commercial patterns of development are discouraged. Thus, the district allows a wide variety of commercial uses, but provides a high degree of emphasis on landscaping, building design, site design, and lighting and signage control. (Ord. No. 121900-11, § 1,12-19-00; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-58-2. Creation of overlay. (A) The Clearbrook village overlay district is created as an amendment to the official zoning map of the county. All regulations and standards contained herein shall apply to all parcels and land within the designated overlay district. (B) The boundaries of the overlay district as shown on the official zoning map may only be amended by action of the county board of supervisors pursuant to section 30-14 of this ordinance. (Ord. No. 121900-11, § 1, 12-19-00) Sec. 30-58-3. Applicability and administration. (A) The zoning administrator shall have the responsibility for determining compliance with these standards. In making any such determination, the zoning administrator shall consider the purposes of the Clearbrook village overlay district, and shall consider the extent to which the requested use or development substantially complies with the design guidelines for the Clearbrook village commercial overlay district adopted as part of the county community plan. If in the opinion of the zoning administrator, the use or development does not substantially comply with these design guidelines, the requested use or development shall, by decision of the zoning administrator, be considered a special use and shall require a special use permit pursuant to section 30-19 of this ordinance. (Ord. No. 121900-11, § 1,12-19-00) Sec. 30-58-4. Permitted uses and use restrictions. The uses permitted in the Clearbrook village overlay district shall be governed by the underlying zoning district in which the property is located as shown on the official zoning maps, except as otherwise modified below: (A) The following uses shall be prohibited within the Clearbrook village overlay district: 1. Civic Uses Park and Ride Facility Public Assembly 2. Commercial Uses Automobile Rental/Leasing Automobile Dealership, Used Automobile Repair Services, Major Boarding Houses Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Kennel, Commercial Mini-warehouse Pawn Shop Recreational Vehicle Sales and Service 3. Industrial Uses Recycling Centers and Stations 4. Miscellaneous Uses Parking Facility Broadcasting Towers (B) Unless prohibited in 30-58-4(A) a special use permit shall be required for all uses listed as a special use in the underlying zoning district. In addition, the following uses shall require a special use permit within the Clearbrook village overlay district. An asterisk (*) indicates additional, modified, or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Multi-Family Dwelling* Two-Family Dwelling* 2. Commercial Uses Agricultural Services Automobile Repair Services Minor* Commercial Indoor Sports and Recreation Communication Services Construction Sales and Services* Gasoline Station Garden Center* Retail Sales* Veterinary Hospital/Clinic (Ord. No. 121900-11, § 1,12-19-00; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-58-5. Site development regulations. The site development regulations required in the Clearbrook village overlay district shall be governed by the underlying zoning district in which the property is located as shown on the official zoning maps, except as otherwise modified below: (A) Maximum height of structures. 1. Height limitations: a. Principal structures: 35 feet b. Accessory structures: actual height of principal structure. (B) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 70 percent of the total lot area. (Ord. No. 121900-11, § 1,12-19-00) Sec. 30-58-6. Special Regulations in the Clearbrook Village Overlay District. The following special regulations shall apply within the Clearbrook village overlay district (A) Landscaping. Required landscaping within the Clearbrook village overlay district shall comply with the standards contained in section 30-92-4.1 of this ordinance. (B) Signage. Signage within the Clearbrook village overlay district shall comply with C-1 sign district regulations, except as modified by section 30-93-14(F) of this ordinance. (C) Lighting. Lighting within the Clearbrook village overlay district shall comply with the provisions of section 30-94 of this ordinance. (D) Utilities. All new utility lines and services within the Clearbrook village overlay district shall be located underground. (E) Residential use types. Residential use types within the Clearbrook village overlay district upon the date of the adoption of this ordinance shall not be deemed to be nonconformities, and may be reconstructed, altered and/or enlarged consistent with the requirements contained in section 30-58-5 of this ordinance. In addition, single family detached dwellings maybe developed in the district on lots of record in existence on the effective date of this ordinance. Any dwelling constructed shall not be deemed to be a nonconformity. No new subdivisions for residential purposes shall be allowed within the Clearbrook village overlay district, except that family exemption subdivisions shall be permitted pursuant to section 30-100-11 of this ordinance. (F) Parking. All off-street parking, stacking and loading areas within the Clearbrook village overlay district shall comply with the provisions of 30-91 of this ordinance, including construction standard provisions found in section 30-91-6(A)1. (Ord. No. 121900-11, § 1, 12-19-00) Sec. 30-93-13. District Regulations. (D) GI Office District Regulations. 1. Lots within a C-1 district shall be allowed a maximum signage allocation not to exceed one- half (0.5) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-1 office district subject to the regulations contained herein: Business Signs. Each permitted business in a C-1 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet. Maximum sign height: ten (10) feet. Option 2 Minimum sign setback from front property line: fifteen (15) feet. Maximum sign height: fifteen (15) feet. 5. No establishment shall be allowed more than four (4) signs. Sec. 30-93-14. Special Signage Districts and Regulations (F) Clearbrook village overlay district. Signage within the Clearbrook village overlay district should be planned, designed and installed to complement a buildings architectural style. All Signage within the Clearbrook village overlay district shall comply with C-1 office district regulations with the following exceptions: 1. Lots within the Clearbrook village overlay district shall be allowed a maximum Signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. Signage placed on a building wall shall occupy less than eve (5) percent of the facade of that wall. 3. All freestanding signs shall be of a monument design and shall meet the following criteria: a. 1Vlonument signs, including their structure, shall not exceed seven (7) feet in height, or ten (10) feet in width. b. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not cast light onto the path of traffic or on any adjacent road or property. 4. No establishment shall be allowed more than three (3) signs. 5. A maximum of two (2) directional signs shall be allowed per lot, and no directional sign shall exceed two (2) square feet in size. 6. The following signs shall be prohibited in the Clearbrook village overlay district: a. Off premises signs. b. Temporary signs. c. Portable signs. d. Roof signs. (Ord. No. 42694-12, § 25, 4-26-94; Ord. No. 72595-9, § 1, 7-25-95; Ord. No. 042799-11, § 1d., 4-27-99; Ord. No. 092303-8, § 1, 9-23-03) DRAFT ORDINANCE SUBJECT TO CHANGE AFTER DECEMBER 14, 2009 PUBLIC HEARING BEFORE THE PLANNING COMMISSION AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 ORDINANCE TO OBTAIN A SPECIAL USE PERMIT TO AMEND CONDTIONS REGARDING EXTERIOR BUILDING COLORS AND SIGN PANEL COLORS, AND TO INCREASE THE MAXIMUM SIZE OF A MONUMENT SIGN IN A C-21CVODS, GENERAL COMMERCIALICLEARBROOKQVERLAY DISTRICT WITH SPECIAL USE PERMIT ON APPROXIMATELY 41 ACRES LOCATED IN THE 5200 BLOCK OF FRANKLIN ROAD, STABLE ROAD, CLEARBROOK LANE, SINGING HILLS ROAD, AND SUNSET DRIVE, CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF WAL-MART REAL ESTATE BUSINESS TRUST WHEREAS, Ordinance 102406-7 adopted by the Board of Supervisors on October 24, 2006 rezoned approximately4.1 acresfromAR, Agricultural Residential District, to C-2, General Commercial District, and CVOD, Clearbrook Village Overlay District, and granted a Special Use Permit with conditions to Wal-Mart Real Estate Business Trust to operate a retail sales establishmentwith a gross floor area greater than 50,000 square feet, garden center, and minor automobile repair facility on approximately 41 acres located in the 5200 block of Franklin Road; and WHEREAS, Wal-Mart Real Estate Business Trust has petitioned the County for approval of certain amendments to the Special Use Permit conditions imposed by the above ordinance; and WHEREAS, the firstreading ofthisordinancewas held on November 17, 2009 and the second reading and public hearing were held December 15, 2009; and, WHEREAS, the RoanokeCountyPlanningCommission held a publichearingonthis Page 1 of 4 matter on December 14, 2009; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit with the following amended conditions to Wal-dart Real Estate Business Trust to operate a retail sales establishmentwith gross floor area greaterthan 50,000 square feet, garden center, and minor automobile repair facility on approximately 41 acres as described in Exhibit B attached to ordinance 102406-7 adopted by the Board of Supervisors on October 24, 2006, and located in the 5200 block of Franklin Road, Stable Road, Clearbrook Lane, Singing Hills Road and Sunset Drive (Tax Map Numbers 88.04-1-35, 88.03-1-9, 88.03-1-4.1, 88.03- 1-2, 88.04-1-38, 88.04-1-41, 88.04-1-36, 88.04-1-34, 88.03-1-1.3, 88.04-1-26, 88.03-1-6, 88.03-1-3, 88.03-1-1.1, 88.04-1-39, 88.04-1-40, 88.04-1-39.1, a nd 88.03-1-1.2} i n the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended. The Board also finds that this proposal as modified by the following conditions conforms to the Design Guidelines for the Clearbrook Village Commercial Overlay District, and that any adverse impacts to the surrounding neighborhood or community shall be minimized by the following conditions. The special use permit is hereby approved with the following AMENDED conditions: 1) The 41 +/- acre site shall be developed insubstantial conformance with the site plan prepared by Wolverton & Associates, dated October 13, 2006. 2) All buildings on the 41 +/-acre site shall be constructed in general conformance with the architectural plans, including exterior materials and colors, prepared by Page 2 of 4 Perkowitz & Ruth, dated September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations -Proposed Color Scheme". 3) All roof top mechanical and other equipment shall be screened from view from the Blue Ridge Parkway and U.S. Rt. 220. 4) All retaining walls shall have a maximum height of 12 feet and shall match the exterior material "Quick Brick" and color "Heritage" as shown on the architectural plans prepared by Perkowitz & Ruth, dated October 13, 2006. Retaining walls within any required buffer yard shall not exceed 4 feet. 5) All freestanding signs shall be monument style with a maximum height of feet and a maximum width of feet, as shown in the conceptual drawing, Exhibit J (c), prepared by Advance Signs and Service Incorporated. The monument sign, exclusive of the sign panels to be installed thereon, shall be constructed with materials and colorsthat match the buildings, per the architectural plans prepared by Perkowitz & Ruth, dated September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations -Proposed Color Scheme." 6) The 41 +/- acre site shall be developed in substantial conformance with the landscaping plan prepared by Hill Studio, dated 9/26106, and including the specific details shown on the "Singing Hills Rd Landscape Buffer" plan prepared by Hill Studio, dated October 13, 2006. 7) Construction entrance shall be located at the Clearbrook Village Lane entrance as shown on the site plan prepared by Wolverton & Associates, dated October 13, 2006. All construction traffic shall use Clearbrook Village Lane. 8) The applicant/developer shall be responsible for constructing reasonable and necessary ofd site improvements to the public road system the need for which is substantially generated and reasonably required by the development. 9) The Route 220/Stable Road intersection and the new Stable Road alignment depicted on the site plan prepared by Wolverton & Associates dated October 13, 2006 will be modified so that: a. The northernmost access to Stable Road located at the rear of the Anchor 1 building will be eliminated. b. Subject toVDOTapproval, theStable Road intersectionwill be redesignedto safely separate neighborhood and commercial traffic with the traffic engineer Page 3 of 4 for the Singing Hills Road and Stable Road residents having an opportunity for input in the redesign. c. Trucks servicing the developmenton this41 +/-acre siteshall not use Stable Road for ingress and egress. d. Internal truck circulation on the site shall be addressed and provided. e. Pedestrian conflicts on the site shall be identified and addressed. f. An alternate entrance onto Route 220 Northbound may be evaluated. 2. That this action is taken upon the application of Uval-Mart Real Estate Business Trust. 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and thesame herebyare, repealed. The Zoning Administratorisdirected to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 4 of 4 ACTIGN ND. ITEM NO. AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: SI~IBMITTED BY: December 15, 2009 ordinance approvingldenying the petition of Fountain Head Land Company, LLC, to amend the Planned Residential Development tPRDy Master Plan related to at-grade golf cart crossing on Pitzer Road for Fountain Head Galf Resort ~Ballyhacky which measures approximately 3l5 acres, Vinton Magisterial District Paul M. Mahoney County Attorney CGUNTY ADMINIS'rRATGR'S CGMMENTS: SUMMARY GF INFGRMATIGN: Gn Gctober 2l, 2009, the Board of Supervisors denied the request by Fountain Head Land Company, LLC to amend the Planned Residential Development PRD} Master Plan to allow an at-grade golf cart crossing on Pitzer Road. 0n November 1l, 2009, the Board voted to reconsider this denial, Gn December 1, 2009, the Board of Supervisors held a work session on this matter. At that work session the Board was provided with voluminous background material concerning this request for an at-grade golf cart crossing. Legal notice for the public hearing on the reconsideration of the adoption of an ordinance amending the PRD to allow an at-grade golf cart crossing has been published as required bylaw, Fountain Head Land Company, LLC has proffered in writing the following amendment to the PRD: ay The developer hereby proffers substantial compliance with the PRD rezoning document titled "Fountain Head Goif Resort, A Planned Residential Community", Prepared by Balzer and Associates, Inc. Dated 8-1~-05 and Revised 8-14-09. Page 1 of 2 b} The developer hereby proffers substantial compliance with ~rhe golf cart crossing sketch shown as Exhibit `A' attached to this rezoning document. The at- gradegolf cart crossing shall not extend beyond January 1, 2013, at which time a tunnel under Pitzer Road shall be constructed subject to VDQT approval. The August 14, 2009 revision to the PRD Master Plan is shown as follows: Parking and Internal Drives All internal parking and drive aisles associated with the Golf Course will be in accordance with Roanoke County Design Standards. rfhis includes parking requirements, dimensions and landscaping. The access for the clubhouse will be from Pitzer Road. The access for the cottages will be from a network of internal driveways and cart paths with the exception of one possible entrance off of Pitzer Road. All entrances will be in accordance with VDQT and Roanoke County Standards. A golf cartlpedestrian crossing will be required on Pitzer Road to access the entire golf course. ° Di~~or I~n~r~ is ~ho_nmferr~rl_nn~in~r~h~~ ima.21sir STAFF REC4MMENDATI4N: It is recommended that the Board hold the public hearing on this PRD amendment ordinance. Next, the Board may consider whether it wants to approve or deny this ordinance amending the PRD. Page2of2 Memo To: Planning Commission From: John F. Murphy, Zoning Administrator Date: 10/6/09 Re: Fountain Head Land Company, LLC Rezoning In 2005, the Board of Supervisors approved the Planned Residential Development (PRD) for the Fountain Head Golf Resort on Pitzer Road in the Mount Pleasant Planning Area. The site is located within the Vinton Magisterial District. This 375 acre development is oriented on both sides of Pitzer Road (State Route 617) and includes an 18- hole golf course, 89 residential lots surrounding the golf course and up to 60 overnight guest accommodations offered through a series of cottages. The golf course is known as the Ballyhack Golf Course and the proj ect is still under construction. The purpose of this rezoning petition is to amend one (1) specific condition within the PRD master plan document. The only item proposed to be amended is the golf cart crossing at Pitzer Road. On Page 8, of the Fountain Head Golf Resort Planned Residential Community PRD Document, dated August 17, 2005, the current language states: "A golf cart/pedestrian crossing will be required on Pitzer Road to access the entire golf course. A tunnel under Pitzer Road is the preferred option at this time. This option is subject to VDOT approval. " The developer is now proposing an "at-grade" crossing and is removing the reference in the text for the tunnel option. Staff advised the developer that an amendment to the PRD master plan is required in order to proceed with the at-grade crossing due to the existing language in the PRD document describing this tunnel option. The proposed language states: "A golf cart/pedestriancrosing will be required on Pitzer Road to access the entire golf course." A plan sheet titled Ballyhack Golf Course Golf Cart Crossing, dated 8/14/09, prepared by Balzer and Associates, Inc. provides the details as to the location, markings and signage for the golf cart/pedestriancrosing, subject to VDOT review and approval. The Virginia Department of Transportation (VDOT) has indicated in a letter dated September 10, 2009, that a city, county or town must "authorize" a golf cart or utility cart crossing prior to being permitted by VDOT. Should the county choose to authorize the golf cart crossing county staff wanted the language in the PRD to be clear that the golf cart crossing would be physically on the pavement and right of way of Pitzer Road instead of indicating the tunnel option currently shown in the PRD document. In addition, the costs of installation and maintenance of the golf cart crossing markings and signage shall not be the responsibility of VDOT. In this case the cost of installation and maintenance of the signage would be transferred to the golf course developer and not the responsibility of the County of Roanoke. Attachments: Staff Memo Amendment Application Exhibit "A" • Page 2 County of Roanoke Community Development Planning ~ Zallill~ 5204 Bexnard D~.ve ' P 0 Box 2980 Roanoke, VA 2408W~79g X540} 772-2065 FAX X540} 776-7155 :, ~.. ~' w For Staff Use Onl Date received: Received lay: ~~~~~~"d Application fee: PCI ~ date: r~ ~~Nk ~ l Placards issued: BQS ate: {t ^E''5 4~~,j ~^ t Case Number - ~ ~~~ ' C ALL APPLICAIV~S Check type of application f led check all that apply} Rezoning D Special Use D Variance ~ Waiver ~ Administrative Appeal ~ Comp Plan (15,2-2232) Review Applicants nameladdress whip Phone: ~,~`~ ®~ 7 7 ~."9 ~ 4~ ~aw~~a~a~~ 1.~4~~ G~~~A~~, LLC. Work: lZ.~~ G®~~ oR.A~TI~ l~.i~e.l.E Cell #. I~~~~r~,~ V A 7.~ ot~ Fax No,; ~54~~ '~~~.`~QS~ .. Owner's nameladdress whip Phone #; Etta) ~"~~,°9®~~ F~,~~~~~~~~ao ~..~~~ ~~~~~y, C.C..C fork; 1Z o~ C~®~, ~~ p. ~~ ~ [, t~~ Fax No. #: ~~ ~ ~ ~ S~ ~ ~ ova. 2~t~1~ Property Lacatton Magtster~al Dzstr~Gt: ~ ~ ~ ~, ~ Pry ~~,~P + ~~ ~~~ ~ ~ Community Planning area: ~~~ ~ ~, ~ ~~~ ~~ ~ Tax Map No.: ~ ~ ~. ~ ~ l~fi ~1G~E ~i~~ ; .~_ Existing Zonin : ~ ~.~ g Size of parcels}: Acres: ~ ~ Existing Land Use: [~ ~,~ Co,r t~S~ `~~Z~I~G, 5'PECIAL ~IS~ PERMIT, I~'AIYER A.~D CG.~VIP.PLAIV {1s.2-2~32~ ~EI~IEI~Y APPLIC.A,~~'S ~RISI~VICP) Proposed Zoning: ~ ~~ Proposed Land ~Jse: ~~~,¢ ~~ ~~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested distract? Yes ~ No [-_] IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested tJse Type? Yes ~ No D IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes b~ Na D ~A~~A~C.~, WAVER A~~ A~1~IIVIS3"RAT.~YE APPE~#L APP~ICA.NTS ~Y/W/A~} VariancelWaiver ofSection(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Sections}: of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check ifenclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RISIWICP VIAA RISIWICP VIAA RISI~VICP VIAA Consultation 8112" x 11"concept plan Application fee Application Metes and bounds description Proffers, if applicable rustification V~ater and sewer application Adjoining property owners 1 hereby certify that 1 am either the owner of the grope the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature 2 J[ISTIFICATIflN F4R REZQNING, SPECIAL USE PERMIT WAIVER 0R CQMP PLAN (t5.2-232} REVIEW REQUESTS A licant I~~~~t•~~~~~A ~~ ,~`~ '` lal~ The Planning Commission will study rezoning, special use permit waiver or community plan ~iS.2~~232} review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible, Use additional space ifnecessary. Please explain how the request furthers the purposes of the Raanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance, ii Please explain how the project~conforms to the general guidelines and policies contained in the Raanoke County Community ~I Plan. Please describe the impacts} of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parkslrecreation and fire and rescue. 3 Lxst of Tai ~Iap #'s: 79.04-0210,00 79.a4-o5-01.00 79.04-OS-02.00 79.04-05-03.00 79.04-05-04,00 79.04-05-05.00 79.04-OS-0b.00 79,04-05-07.00 79.04-OSw08.00 79.04-05-09.00 79.04-OS-10.00 79.04-OS-11,00 79.04-OS-12.00 79.04-OS-13.00 79.04-OS-14.00 79.04-05-15.00 79,04-05-16.Oo 79.04-OS-17.00 80.03-02-01.00 80.03-02-02.00 80.03-02-03.00 80.03-02-04.00 80.03-02-05.00 80.03-02-0b.00 80.03-02-07.00 80,o3-oz-os.ao 80,03-02-09.00 80.03-02-10.00 80.03-02-11.00 s0.a3-oz-12,o0 80,03-02-13.a0 80.03-02-14.oa sa.o3-oz-15.o0 80,03-02-1 b.oo 80.43-02-17.00 so,o3-02-~ S.oo so.o3-02-19.00 80.03-0220.00 sa.o3~o2-21.00 Sa.o3-o2-22.00 50,03-02-23.00 50,03-02-24.00 80.03-02-25.00 80.03-02-2b.00 80.03-OZ-27.00 Sa.03-oz-25.ao Balzer and Associates 1 Punning and Design Documents for: FOUNTAIN HEAD GOLF RESORT A PLANNED RESIDENTIAL COMMUNITY ROANOKECOUNTY,VA VINTON MAGESTERIAL DISTRICT Prepared for: Fountain~.ead Land Company, LLC 1205 Corporate Circle Roanoke, VA 24018 Prepared by; Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, VA 24018 Project # 80500234.04 Date: August 1'7~~' , 2005 Revised: August 15~~, 2005 August 19~~', 2005 August 14, 2009 Balzer and Associates 1 Table of Contents: I. Table of Contents Page 2 II. Introduction Page 3 III. Vicinity Map Page 4 IV, Site Summary Page 5 V. Residential Design Guidelines Page ~ VI. Gvernight LodginglGuest Cottages and Clubhouse Design Guidelines Page 8 VII. Concept Master Plan Page 14 VIII. Soils Map Page 11 IX. Boundary and Adj scent Property Map Page 1 ~ ~. Adjacent Property ~~vners Page 13 XI. Proffered Conditions Page i 9 Balzer and Associates 2 FOUNTAIN HEAD GOLF RESORT INTRODUCTION The Fountain Head Golf Club will cater to corporate entities and private individuals that demand and expect a first-class golf experience. First and foremost, Fountain Head will provide the best conditions for golf, on a one~of a~kind 1 S hole golf course with world class instruction and practice facilities. It will also offer up to 6~ rooms of simple yet comfortable over night accommodations, The course will be designed to be reminiscent of traditional Scottish or Irish highland courses with long flowing native grasses, few trees and endless views of the Blue Ridge Mountains. A predominantly wooded residential area comprised of 89 lots surrounding the golf course is also anticipated. The site is extraordinarily similar to the terrain and conditions found in the United Kingdom with over 65% of the site already existing in fescues and orchard grasses, The decision to offer this kind of exceptional golf experience will benefit the entire Roanoke area and region as the only true golf destination. Unlike other golf attractions, Fountain Head will focus on the ultimate golf experience from local shuttle service, over night accommodations in the form of clubhouse rooms or on property cottages, offsite hunting and fishing, exercise and fitness and fine dining. The golf course will occupy most of the open area and will be designed to take advantage of the site. Native grasses will be used to define and separate the golf holes which will be set on the existing terrain with as little land form disturbance as possible, Bunkers and other hazards wi11 be sculpted from the land to create an old world look and feel. Greens and fairways will be expansive and provide unequaled strategy and challenge, while remaining simple and natural. Balzer and Associates 3 • 1 k f i' ' ~ICib.~, ~a~ .. ~. eta ~~~ - '~ ~~~ ~ ,,`, r ~ f~~` f~ ~ ~~ f ~~~1~~~~~ ~ ~,"'~~~ ~ AA+1~•Ud1A.A~.IIMf M4f ~/IH •~ ~~ a~ ~ !, A ~ (' u+vwal.~Aa.f x!lAh4A~veAw1 ~ ~~ !y~ ,~~1 .F rt~~ ~~4.r ~~1A~~.Yil.fl-1x•14 ~~~ ~~,~ \\~I {~aAN~ ~ •,~ 4 ~~ . ,, ~~~ ~ f . .~R •`~ M f • t ~\ ,~ ~; ~~ ~~ FOUNTAIN HEAD GOLF RESORT SITE SUMMARY Site Data The site consists of tax parcel #'s 79,04-02-10.00, 10.1, 10.2, 11,12, and 79.00- 01-01.00. The total site area is 375 +I~ acres. The current zoning is AR with a Special Use Permit to allow for the golf course component of this project, The site is located within the Mount Pleasant Community Planning area and within the Vinton Magisterial District. Existing Conditions The site consists of 75% open areas and 25% wooded areas. There is one existing residence with associated out buildings on the property that will be removed. The site consists of rolling topography. The site has slopes on the property ranging from 1 % to 50+ %. Horseshoe Branch runs through the eastern portion of the property and an unnamed tributary runs through the southwestern side. Adjacent Properties Ad jacent properties are zoned AR and are single family residences and undeveloped agricultural land. Public Services No public water or sewer is available to this site at this time. No extension of public water or sewer is planned with this project. site. Fire and rescue is located in Mount Pleasant approximately 1.25 miles from the Traffic The traffic volume on Pitzer road according to the 2003 VDOT study is 600 vehicle trips per day. Barer and Associates 5 Development Design Guidelines Intent These design guidelines are written with the intent to guide the development of Fountain dead Golf Resort, These guidelines are intended to develop the overall character of the community. These guidelines are not meant to cover all site-specific issues or alterations and should be applied as a guide to meet the development goals of the project. Residential Design Guidelines Subdvvisian Streets All subdivision streets will be either privately or publicly maintained. All roads will be designed and constructed to state standards. Access Access to the property will be from Pitzer Road State Route 617 and Saul Lane. No residential lots will access from Pitzer Road. water and Sewer Each lot will be served by a private well and septic systems. Density No more than 89 residential lots will be developed. Lot size) Regulations All residential lots will be a minimum of 1.40 acre. Minimum frontage on these residential lots shall be 90 feet. All other setbacks shall be in accordance with the AR zoning regulations found in the Roanoke County Zoning Ordinance. Balzer and Associates b Housing Regulations The minimum house size shall be 2,fla~. All homes shall be constructed of brie, wood, synthetic wood products, or stone. No vinyl siding will be permitted. No manufactured or modular homes will be permitted. An architectural review board will be established to review all house plans and elevations prior to construction, Storm Water Managena~ent The storm water management for the residential portion of this development will be designed in accordance with Roanoke County requirements. The storm water management :may be incorporated into the overall golf course design if found to be a feasible option during the design phase of the project. Preservation Area 14pen Space The residential development of this property will be limited to the perimeter areas of the site. The golf course and associated improvement will essentially be open space that will encompass ~ 14 acres +1~ of the property. The golf course design will take advantage of the natural terrain and will preserve the majority of the site as open space. The minimum open space provided for the development shall be 54°/a of the site. The golf course is included in this open space calculation. The majority of wetlands areas will be preserved and these areas will be incorporated into the golf course design. Balzer and Associates 7 4verni ht Lod in Guest Cotta es and Clubhouse Deli n Guidelines Clubhouse The Overnight Cadging and Clubhouse will be an amenity of the Golf Course and will not be stand alone commercial uses. The Clubhouse will be similar in style to that proffered with the original Special Use Permit. The materials shall be synthetic wood, wood, brick, andlor stone. The clubhouse will feature a full service restaurant, locker rooms, pro shop and possibly some overnight accommodations. Overnight LodginglGuest Cottages Guest Cottages shall be def ned as a building or groups of buildings for temporary residential occupancy or lodging, regardless of ownership, for use by members and guests of the golf caurse facilities. These buildings may be multi-family but shall not include manufactured homes. The over night lodging will consist of small guest cottages grouped throughout the golf course. The cottages will vary in size from ~~ 4 bedroams and will be no more than one story tall. The cottages will be designed with a similar rustic traditional architectural style to that of the clubhouse and will be constructed of synthetic wood, wood, brick, andlor stone. No more than 30 cottages will be constructed with this development. No more than 2~ bedroams will be located in the clubhouse building and no more than 10 bedrooms will be located in the training facility. No mare than 60 total bedrooms will be constructed. Parking and Internal Drives All internal parking and drive aisles associated with the Golf Course will be in accordance with Roanoke County Design Standards. This includes parking requirements, dimensions and landscaping. The access for the clubhouse will be from Pitzer Road. The access for the cottages will be from a network of internal driveways and cart paths with the exception of one possible entrance off of Pitzer Road. All entrances will be in accordance with 'DOT and Roanoke County Standards. A golf cartlpedestrian crossing wi11 be required an Pitzer Raad to access the entire golf course. Balzer and Associates $ Lighting All lighting shall be residential in scale and style ~i.e. post mounted lighting} and will not exceed 15' in height. The lighting shall be arranged so it gill not cast glare on adjacent properties nar will more than o.5-foot candles cross any adjacent property line Setbacks The clubhouse and all cottages will be setback a minimum of 30 feet from: all adjoining road right of ways and 54 feet from all adjacent properties. Balzer and Associates 9 9 m ~'NNIJJI~'A11~f10~ 37iQN~U~I U U~ i Q ~ ~ ~ m a ra. ~. _, u cr c~ ~ ~ ~ rn ~ ~ ~ ~' S ~' ~ w u 3 iU W7 M ~~ I _, } 1 ~ ,~ ~ ,, I I 1 o , ~~ ~ ~ ~ l,, i r d~ l' ~ ~ ~ 0 "1 ~ I ~ ~ ~ ~ ~ d" , 1 u - r ~ t. ~' F i ! 1 'J '' ', R ,~ ~; `t ~ ._ 1 .. I .~. .. u M. ±"~i ~ f ! I ~ r ~ ~ ~~ i I ~. ~. I ~. 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O Q O s N ~~ a I 0 ,~ N~ of ~~ o OMB ~~ er M O ~ o ~ O m ~ n n Z • Q1 ory N O n ~~ O ~~ a 4 O O I O q ~ I N O O ° Y ~ I O O 1 ~ n ~y d. N O ~ ~ ~ ~ m 4 W OI O os °~ O U , ~ ' N • • 4 Ad'acent Propert, owners:, Northern Property Boundary; Alfred E & Patsy G Saunders 3530 Simsmore Ave. Tm# 79.04-02-01 .Zoning: AG3 1.6 AC. Curtis R Dillon 0 Rutrough Rd, Tm# 50.00-0202 Zoning: AR 32.01 AC. ''Western Property Boundary: Robert ~1V & Peggy S Bradley 3454 Mt. Pleasant Rd. Tm# 79.04-02-42 Zoning: AR 2.029 AC. Cathy E Cummings 3401 Pitzer Rd, Tm# 79.04-02-1 S Zoning: AR 22.3 5 AC. Lisa C Chittum 3403 Pitzer Rd. Tm# 79.04-02-12.02 Zoning: AG3 5.53 AC. Gerald ~ & Patricia M Sink 0 Pitzer Rd. Tm# 79.04-02-12.01 Zoning: AG3 2,34 AC. Balzer and Associates 13 Gerald W & Patricia M Sink 3431 Pitzer Rd. Tm# 79.04-0~-16 Zoning: AG3 0.98 AC. Margaret R Baker 0 Pitzer Rd. Tm# 79.04-02-09 Zoning; AG3 25.23 AC. Gerald w & Patricia M Sink 0 Pitzer Rd. Tm# 79.04-0~-13 Zoning: AG3 5 AC. Gerald ~w & Patricia M Sink 0 Pitzer Rd. Tm# 79.0402-14 Zoning: AG3 1.13 AC. Tommy L & Lela B Blewett 3521 Simsmore Ave. Tm# 79.04-02-05 Zoning: AG3 5.47 AC. Southern Property Boundary: Betty T Sink 3 550 Jae Valley Rd. Tm# 59.00-01-08.04 Zoning: AR 26.49 AC. Gregory A Craighead 3536 Jae Valley Rd. Tm# 59.00-01-0$ Zoning: AR 13.47 AC. BaI~e~ and Associates 14 Gregory A Craighead 0 Jae Valley Rd, Tm# 89.00-01-0$.01 Zoning: AR 5 AC. Gerald E & Irene B Tribbett 3492 Jae Valley Rd. Tm# 59.00-01-01 Zoning: AR 27. S4 AC. Ronald D & Jennie P mood 0 Saul Ln. Tm# 90, 00-03 -01 Zoning: AG 1 0.7 AC. Jeffrey T & Cheryl ~ Bennett 3900 Saul Ln. Tm# 59.00~01~13 Zoning: AG3 14.26 AC. Larry D & Mary E 'L~heeler 3 S9S Saul Ln. Tm# 89.00-01-12 Zoning: AG3 0. S 6 AC. Archie R K.ey & Linda ~ Carter 0 Sun Valley Ln, Tm# 59.000108.02 Zoning: AG3 11.2 S AC. Eastern Property Boundary: Reaves..Diggs_Parham & Associates LLC 3 03 9 Marys V~ay Ln. Tm# 50.00~07~03 Zoning: AR 1.35 AC. Balzer and Associates ~ S Larks Ridge Estates LLC 3 045 Marys way Ln. Tm# 80.00-07-04 Zoning: AR 1.Z0 AC. Barry Griffin 3469 Marys way Ln. Tm# 50.00-07-05 Zoning: AR 1.00 AC, Larks Ridge Estates LLC 3093 Marys way Ln. Tm# 80.00-0706 Zoning; AR 1.71 AC, Joseph A & Mary w Keaton 0 Ivyland Rd. Tn~# 80.00~02~10 Zoning: AR 10.01 AC, Clay N Leftwich 0 Ivyland Rd. Tm# 80.00-02-12 Zoning: AR 3.56 AC. Clay N Leftwich 0 Ivyland Rd. Tm# 84.00-02-13 Zoning: AR 1,75 AC. Clay N Leftwich 0 Ivyland Rd. Tm# 84.40-02-14 Zoning: AR 1.75 AC. Balzer and Associates 1 G Ronald J Minor 3299 Ivyland Rd. Tm# 50,00-02-15 . Zoning; AR 3.56 AC. Carl E & Evelyn L Furrow 0 Pitzer Rd. Tm# 80.00-03-09 Zoning: AR 5.29 AC. Susan D Rodkey 3908 Pitzer Rd. Tm# 80.00-03-79 Zoning: AR 3.11 AC. Dewey NI & Thelma J Gillenwater 3902 Pitzer Rd. Tm# 80.00-03-78 Zoning: AR 2.43 AC. Travis R & Maira C Morrison 3 892 Pitzer Rd. Tm# 80.00-03-77 . Zoning: AR 1.32 AC. Brian IVI Bower 3884 Pitzer Rd. Tm# 80.00-03-76 Zoning: AR 1.29 AC. Sharon R Brown 3876 Pitzer Rd. Tm# 80.00-03-75 Zoning: AR 1.39 AC. Barer and Assac~ates 17 Rodney D & Bobbie Jo L Nipper 386$ Pitzer Rd. Tm# 80.00-03-74 Zoning: AR 1.28 AC. Michael S Stephenson 3 S 5 S Pitzer Rd. Tm# S 0.00-03 -73 Zoning; AR 1.55 AC. John F & Janet Corcoran 3 S 5 2 Pitzer Rd. Tm# so.oo-03-72 Zoning: AR 1.01 AC. Daryle D & Melissa P Tolley 3 S42 Pitzer Rd. Tm# 80.00-03-71 Zoning: AR 0.9 AC. James E Gillenwater 3 S77 Pitzer Rd. Tm# So.00-03-70.01 Zoning: AR 0.6$ AC. E C & Mark R Pace D Pitzer Rd. Tm# So.00-03-62 Zoning: AR 33.07 AC. Interior Property Boundary: Johnny D Lambert 3612 Pitzer Rd. Tm# 7~.ooyal-o2 Zoning: AR 2.47 AC. Balzer and Associates 1 S '~iti~.~. "a~~~~~~~~~~~~~~~ L,a~~~~ ~~~~e7~~ 1 o o~ol~~~t~ ~'~~ R~r~c~~, ~'~. ?~o~ ~~~s~ ~ 4~ ~ t~ ~'R ~.~~-~~~ ~oo. rv~er w~~r~~ ou~tain~~~ ~ ~"c~~n, L 1 ~~ o~at~ ~~~ A~ ~'~~ c~e~~c1o~~~~A I~~~eb~f p~~~~^~~ ~u~~t~r~t~~~l co~i~~~~~~~~ ~~~~~~ t~~~ ~~I~ r~~oni~ £~.e~ji~~~ ~-1 ~-~. ~~~ d~~~f~~lo~~r I~~r~b ~~~~~c~-~~ ~~~~~~~.~~c~ ~r~~ ~~Ilf~l tae ~' ~~ ~o~~~~~~ ~k~tc~~ ~l~o~~~~~ ~a~ ~~~~~~~~~ `~~"~' ~~tta~~~~c~ ~o this r~~oni~1~ c~oc~~m~z~t~~ 'Tl~~ ~~-~~a~e ~o~~ ~~~~ ~~o~~~~~ ~~~~~ ~~ot ~~t~nc~ ~~~~ou~ ~~~~~~u~~~~r ~, ?03, ~t ~~~~i~r~ ~i~~~ a h.~ut~~I uu~~~ P~~~r ~o~~ ~~~~~ ~~~~tr~~ ~j~~t ~ ~f~ ~° ~~~~~~~o~~~~~1. ;, _ ,, +~ r'~~~~, ~~ ~ ~~ ~ ~~ --. , . ~, . _. ~,,~ „..._r ~_ ~~~' ~f~~ ~~lr~r ~ Assc~ci~tes ] AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 15, 2009 ORDINANCE APPROVING/DENYING THE PETITION OF FOUNTAIN HEAD LAND COMPANY, LLC, TO AMEND THE PLANNED RESIDENTIAL DEVELOPMENT (PRD) MASTER PLAN RELATED TO AT-GRADE GOLF CART CROSSING ON PITZER ROAD FOR FOUNTAIN HEAD GOLF RESORT (BALLYHACK) WHICH MEASURES APPROXIMATELY 375 ACRES, VINTON MAGISTERIAL DISTRICT WHEREAS, the first reading of this ordinance was held on September 22, 2009, and the second reading and public hearing were held October 27, 2009; and WHEREAS, the RoanokeCountyPlanningCommission held a publichearingonthis matter on October 6, 2009; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the proffered conditions imposed by the Board of Supervisors on a Planned Residential Development (PRD) known as the Fountain Head Golf Resort containing approximately 375 +/- acres and located on Pitzer Road (Tax Map Numbers 79.04-2-10,10.1,10.2,11,12, and 79.00-1-1 } in the Vinton Magisterial District, are hereby amended as follows: 1. The developer hereby proffers substantial compliance with the PRD rezoning document titled "Fountain Head Golf Resort, A Planned Residential Community", Prepared by Balzerand Associates, Inc. Dated 8-17-05 and Revised 8-14-09. 2. The developer hereby proffers substantial compliance with the golf cart crossing sketch shown as Exhibit `A' attached to this rezoning document. Page 1 of 2 The at-grade golf cart crossing shall not extend beyond January 1, 2013, at which time a tunnel under Pitzer Road shall be constructed subject to VDOT approval. 2. That this action is taken upon the application of Fountain Head Land Company, LLC. 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and thesame herebyare, repealed. The Zoning Administratorisdirected to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page2of2 AC1-IGN NG, I"f EM NG, AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELDATTHE RGANGKE CGUNTYADMINISTRATIGN CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Resolution accepting Colonial Court Drive into the Virginia Department of Transportation ~VDGT} Secondary Road System SI~IBMITTED BY: Arnold Covey Director of Community Development APPROVED BY; B. Clayton Goodman III ~ . County Administrator CDUNTYADMINISTRATQR'S COMMENTS: SUMMARY OF INF~RMATIDN: Fields Construction, Inc., the developer of Colonial Court, located in the Cave Spring Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation ~VDGT} requesting that they accept 0.10 miles of Colonial Court Drive from the intersection with Colonial Ave. OVA Sec. Rte 720} in the direction of South to the end of its cut-de-sac. The staff has inspected this road along with representatives ofthe Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No countyfunding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDT requesting that they accept Colonial Court Drive into the Secondary Road System. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 2009 RESOLUTION ACCEPTING COLONIAL COURT DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Ofi~ice of the Circuit Court of Roanoke County, and WHEREAS, the representativefortheVirginia Departmentof Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form A~-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. In the County of Roanoke By resolution of the governing body adopted December 15, 2009 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways ProjectlSubdivision Colonial Court Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number - , State Route Number 2034 Old Route Number: 0 From: Route 720 Colonial Ave To: cul-de-sac end, a distance of: 0.10 miles. Right of Way width (feet) = 40 feet VDOT Form AM-4.3 (4/20/2007), Asset Management Division Page 1 of 1 _ ~ s r~ od'`r ~~ ~~ * 3 ~~ ~~6 r~ ry~W ,~ Ada d ~ ~ 3 2 ~ ~ ~ ,,,rrr ~ S/ ~ Z r ~ k ~ ~ y~¢'~. 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F / Lllf f~ + ?: 1~[1~~ ~ -fis ~ 'rrf~~','~.-ii¢~'~ ~r, ~,._LQT 13 ',~z ~''~ I, ; f ~: ~~ ~ i) ~ r:f ~4~ ~ 1 ~ ., ~ ~ ~ ~ I ~`~-- ~ ~ ~ ` . ~, F _ 1 ,___ __ .__ - - ~ ..,~ ..~. ..u } ~, r r-'"~ _ {~ r . I '~7 ~~t7r~~~;wr «fi~ ~ it } --.I M ~';r ~~ . ,. ... r ~ ...... - PRGPOSED ADDITIGN~S} IN GREY ,fir",^ri-~, ~' ~;~rF ~_ .V ., ~ ~rx, . ` ~ ?i ~~y.;~: .. `M1~ti~ yLn ~ .~ I~ ` ~~. I 1 1-'. •L.~. ~~`~~~ ~ ~~-1::11, ~, j, ,~~ f.RI ~ N[. - i ~~ ~ ~, .y ..•~~•~~ rr;;i s ; ,. ~~ ~ I, _, ,`•~ ~o~ ~ ~~ ROADWAY DESCRIPTION LENGTH ROW WIDTH SERVICES Miles Feet Feet Houses Colonial Court Drive; From Colonial Ave. (route 720) to the END of its cul-de-sac 0.10 40 28 12 ROANOKE COUNTY ACCEPTANCE OF COLONIAL COURT DRIVE INTO THE DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION COMMUNITY DEVLOPMENT SECONDARY SYSTEM ~ ~ ~ ~~~ ~~; / , /~`' ~ / F ,a I /)+l~ f ~' I / I , I /rr, ~,1'1.' (? .} r 10 , ~ ,°~t~~ ~~ ~ La f i / i~ rf, 4 / ~ ~ LO ,! I ./ AC-f IGN NG. ITEM NO. U".~ AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD ATTHE RGANGKE CGUNTYADMINISTRATIGNCENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Resolution accepting Monet Drive into the Virginia Department of Transportation ~VDGT~ Secondary Road System SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: B, Clayton Good man I I I ~~ County Administrator COUNTY ADMINISTRATOR'S CGMMENTS: SUMMARY ~F INF4RMATI~N: Boone Homes, Inc,, the developer of Hampshire, located in the Cave Spring Magisterial District, requests that the board of Supervisors approve a resolution to the Virginia Department of Transportation ~VDGT~ requesting that they accept 0.35 miles of Monet Drivefrom the intersection with Cotton Hill Rd OVA Sec. Route 688 in the direction of West to the end of its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable, FISCAL IMPACT: No countyfunding is required, STAFF REC~MMENDATI4N: The staff recommends that the Board approve a resolution to VDQT requesting that they accept Monet Drive into the Secondary Road System. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 2009 RESOLUTION ACCEPTING MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Ofi~ice of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Departmentof Transportation's Subdivision Street Requirements, and WHEREAS, the County and theVirginia Departmentof Transportation have entered into an agreement on March 9,1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form A~-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administratorfor the Virginia Departmentof Transportation. In the County of Roanoke By resolution of the governing body adopted December 15, 2009 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways ProjectlSubdivision Hampshire Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number - Monet Drive, State Route Number 1255 Old Route Number: 0 From: Rt 688 Cotton Hill Rd To: cul-de-sac end, a distance of: 0.35 miles. Right of Way width (feet) _ VDOT Form AM-4.3 (4/20/2007), Asset Management Division Page 1 of 1 ~ I I Gl.l ~ r % ~~• a IP fi'b'' d ~ ~~~~ Af-~,R L•IP' n 17 ara i Iq• e . _ ~ q r ~crw~,Nl wu- , ~ . f'f ~~ 4 ~ V~~ 1' I , ' 1 ~ {'~~ l71~ idi4~l Z $ , ~ S9W ~ 0~ ~ # ~ 7 r, ' .r S ~r ~ !`r-GS7q d t /• f,• _~ ~„~ .~~•y- ; ~ ~ ,~ '~~ ~ ~~ ~ '- ~ ei•f~rrS/WC ll~ld[( r0 Ilfif~IM! ~ • r •' LpOihIG ~ S, ~~ ~~ „ ~~ ,,, , ~ ! 7JR (sFX MwfPDI® t~C RAiQ ~' xi ~ ~?11~ Y ~ / r0 ~rJl.~~+ ~un~ ` rtisri '~ ~~`•,~ f3 a rrt~eR n ~r'R~ ~ C ro'~i ~ ~~ ~r'~ 1 Mkt 87A ! 4 r i ~ I ~~ ~ ~•4~' ~ ~~ ~ y • ~ ~ r --- ~' r 1 11Y5~F~ •~. o~ ~ '~ti. ~~, try n~Rur. 3~ 1~ ~ ac ~ ~ ~[ Alp A~ irh[ ti51S ~ , "~ ~' EX PRdi---- ^~ j "~ tce* ~ ~ar~l i + ~ ` a 1 ~~ ~' .~' ~ l r do~D ~ tF r~7NP~`'sl~~ ~ ~ ` " ~ ~ sr,~ ~+4aaR 1aa>rx , , ~S~'I~r• ~ 511 ! I~b~'r-r, ~Ir4-.- ~~- - = ' S roc ~ rna ~ ,~'~r sr~ t~rsta~ ra ~ •4 ~~i 1 'r ~+~ ~d -#nr o~ur~l. ` ~"' :. 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(route 688) to the END of its cul-de-sac 0.35 50 32 44 RoANOKE couNTY ACCEPTANCE OF MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY COMMUNITY DEVI.OPMENT SYSTEM AC1`IGN NG. I`f EM NG, AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RQANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission forthe Arts SUBMITTED BY: W, Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County applied for a Local Government Challenge Grant from the Virginia Commission for the Arts. The Commission will match up to $5,000 (if full funding is approved) of any donation the County makes to qualified art organizations in the valley. In thefiscal year2009-2010 budget, the Board of Supervisors approved an appropriation of $2,500 for the Arts Council of the Blue Ridge; $1,000 for the Harrison Museum of African American Culture; $3,500 for the Historical Society of Western VA - G. Winston Link Museum; and $5,900 for the Roanoke Symphony Grchestra. Staff, therefore, applied for the maximum grant allocation of $5,000. Roanoke County was awarded $5,000 for Fiscal year 2009-2010. FISCAL IMPACT: Staff recommends dividing the $5,000 grant between the Arts Council of the Blue Ridge, the Harrison Museum of African American Culture, the Historical Society of Western VA G. Winston Link Museum and the Roanoke Symphony Grchestra. Combined with the County's appropriation, the following amounts would be available to the organizations referred to above: Page 1 of 2 Coun VCA Total Arts Council of the Blue Ridge $2,500 $1,333 $3,833 Harrison Museum of African American Culture $1,000 $1,000 $2,000 O. Winston Link Museum $3,500 $1,333 $4,833 Roanoke Symphony 5 900 1 334 7 234 $12,900 $5,000 $17,900 ALTERNATIVES: There are no alternatives to this agenda item. STAFF REC~MMENDATIDN: Staff recommends acceptance of the Local Government Challenge Grantfrom theVirginia Commission for the Arts in the amount of $5,000 to be distributed as indicated above. Page 2 of 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Request to accept and appropriate funds in the amount of $30,000 to Roanoke County Schools from the Commonwealth of Virginia for the nationally board certified teachers incentive SUBMITTED BY: Brenda Chastain Clerk to the School Board APPROVED BY: B, Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following: Each year, teachers who are nationally board certified receive an incentive from the Commonwealth of Virginia that must be processed through Roanoke County Schools' accounting process. ~fhe Commonwealth of Virginia will electronically transfer $30,000 to cover this incentive and the payroll office will distribute on the next available payroll. FISCAL IMPACT: The personnel budget will be increased by $30,000. STAFF RECOMMENDATION: Staffrecommends the acceptance and appropriation offunds in the amountof $30,000to Roanoke County Schools from the Commonwealth of Virginia for the nationally board certified teachers incentive. ACTION NG. ITEM NO. V'C~ AT A REGULAR MEETING 4F THE BGARD GF SUPERVISGRS GF R4AN4KE CGUNTY, VIRGINIA HELD AT THE RGAN4KE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM: Request to appropriate funds in the amount of $11,352.54 for the assessment of Appalachian Power Company ~APCo} negotiations SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Roanoke County and Roanoke County Schools are members of the Virginia Municipal LeagueNirginia Association of Counties ~VMLNACo}Steering committee, which consists of local government officials within the Appalachian Power Co. ~APCo} service area. ~fhe committee was established to negotiate reduced electric service charges with APCo for the local governments. Prior to the formation of this committee, the localities negotiated individual contracts with APCo, which required the localities to hire consultants and attorneys during the process. There have been no assessments since May, 2001. Since that time, the Committee has provided the following services to the localities: • Participating in State Corporation Commission ~SCC} hearings in which APCo sought increases in its 2008 and 2009 fuel factor, resulting in a reduction of $112.6 million • Participating and opposing APCo's 2001 and 2008 applications for a surcharge on capped rates for incremental environmental and transmission and distribution reliability costs ~E&R}, resulting in lowering the E&R surcharge by approximately $16 million Page 1 of 2 • Continued participation by the Committee's Co~~nsel and consultant in APCo's proceeding in the SCC to increase base rates in 2001 and 2008, resulting in a reduction of the amounts sought by $202 million • Active participation in, and SCC denial of APCo's application for approval to construct a clean coal generating plant in West Virginia estimated to cost $2.3 billion • Renegotiating three year general service and street light contracts for all Public Authorities with APCo which provide for aggregate surcredits of $5.25 million and other benefits over the contract term, FISCAL IMPACT: The current assessment from the committee, which is based on Kilowatt hours used, is $250,000, and Roanoke County's share is $11,352.54. Based on usage, the Roanoke County schools are responsible for $8,259 and the County is responsible for $3,094. These funds are available in the Board Contingency Account. ALTERNA'~IVES: 1. Approve the payment of $3,094 to the VMLNACo APCo Steering committee from the Board Contingency Fund. 2. Negotiate separately with APCo. The county would have to employ a consultant, which would also require an expenditure of funds, probably in excess ofthe assessmentfromthe Steering Committee STAFF REC~MMENDATI~N: Staff recommends Alternative 1. Page 2 of 2 ACTION NO. ITEM NO. `~ AT A REGULAR MEETING OF THE BOARD GF SUPERVISORS GF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 2009 AGENDA ITEM; Confirmation of appointments to the Grievance Panel, Library Board and Western Virginia Regional Jail Authority SUBMITTED BY: Becky R, Meador C lerk to the Board APPROVED BY: B. Clayton Goodman III . I County Administrator COUNTY ADMINISTRATOR'S CnMMENTS; SUMMARY nF INFORMATION: Grievance Panel (At-Large appointment) It was the consensus of the Board at their December 1, 2009, closed session to appoint Mr. James Shaver Sr, to the Grievance Panel for athree-year term that will expire on October 2$, 2012. Confirmation of the appointment has been placed on the Consent Agenda. Library Board appointed by District At the request of Supervisor Flora, Ms. Tobie McPhail was contacted. Ms. McPhail has expressed her willingness to serve an additional four-year term on the Library Board representing the Hollins Magisterial District. Confirmation of the appointment has been placed on the Consent Agend a. Page 1 of 2 Western Virginia Regional Jail Au#hority ~A#-Large appointment `fhe following one-year terms expire on December 31, 2gg9. It was the consensus of the Board attheir December 1, 2Qa9, closed session to re-appoint each of these members to an addi~rional one-yearterm. Confirmation of these appointments has been placed on the Consent Agenda. • B. Clayton Goodman III as Alternate Administrative Official • Diane D, Hyatt at Administrative Official • Joseph B. Butch Church as Alternate Elected Representative • Michael VII. Altizer as Elected Representative Page 2 of 2 ACTION No. ITEM N4. AT A REGULAR MEETING 4F THE BOARD OF SUPERVISORS 4F R4ANGKE COUNTY, VIRGINIA HELD AT THE RGAN~KE COUNTY ADMINISTRATIGN CENTER MEETING DATE: December 15, X009 AGENDA ITEM: Request to accept the donation of certain real estate from an affected property owner for roadway improvements to Bandy Road, Route 656, Vinton Magisterial District SUBMITTED BY; Paul M. Mahoney County Attorney CGLINTYADMINISTRAT~R'S COMMENTS: SUMMARY ~F INF~RMA'~I~N: This consent agenda item involves the acceptance of the following real estate, being conveyed to the Board of Supervisors of Roanoke County, Virginia, for roadway improvements, specifically for sight distance improvements to include grading and road widening in a curve along Bandy Road, Route 666, in the Vinton Magisterial District: Donation of 0.75 acre of Roanoke County Tax Map No. 79.01-01-01.00 as shown on the plat attached hereto as "Exhibit A"; being property escheated to the Commonwealth of Virginia by deed dated actober 22, 1955, of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1 Z~S, page 2S5 and shown on Plat Book 7, Page 53 as unknown ownership. The property was then purchased by Vestal E. Poff in an escheat sale by the Commonwealth of Virginia. Acceptance of the aforementioned property is a necessary step in the process to complete the Revenue Sharing Project along Bandy Road, Route 666. Assuming this real estate donation is favorably accepted by the Board, this action will be followed by the Virginia Department of Transportation constructing the mentioned improvements. FISCAL IMPACT: None Page 1 of ~ ALTERNATIVES: 1. Accept the donation of real estate and authorize the County Administrator, or Assistant County Administrator, to execute such documents as may be necessary to accomplish this acceptance. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1, Page 2 of 2 ~ ~~° , R~ V [~ g0 `~ Q~. \ J , GAP ~ Ci1~ ~0. ~F,~ Rp PN~K~ m ~~°~ ~ 2 „~ ' N~23g'~°PNpKE R SUN-~~( C ~ ,,~, , i ~0 , ~~"~0" ~ ~~o ~~. ~~ s~ M.B. 1 PG. 1698 ` ~ ^ M.B. 1 PG. 868 ~~' p,g, 1217 PG. 1548 Y `~~ ~~ ' ~ ~ ~~ ~^ CORPORATION LINE , \~ ~~ SS ,. M.B. 1 PG. 1977 \ ` ~~ ~~ a~ ';~o~ S SO p°~~ ^~ ~` DO AO 00~. `a ~~ ~ ~~ ~g~ 0 F \ ,~~~ Y` ,~o~ o off, / ~ ~ ~`~ \~g~ ~gOg ~ LOT 7 6 p ~ ~. ~ ~ ~~ ~~ ~O o~ ~g ~ ,~ \~~ ~ ~~ ~ ~ ~`V '~~ ~~~~`04o LOT 2 ~s of ~~ 0 ~ ~ M.B. 1 PG. 463 11 ~~ ~~~ h^ ~~ LOT 3 p `~o., \ , ~ 40~`~~ o~ ~ LOT 4 ~~~s0 SECTION 1 w ~~ o~ ~~'~ ~ ~~~ °~ HAMPDEN HILLS PLAN # 4477 0 ~ Q o'` ~~'° w ~ ~~; ~~~~~~o~ '~~;'~~ P.B. 7, PG. 37 ~ ~ 0~' ~ ~' ~ ~~~ ~s~ F ~ ~~~ 4, .~ s~'o ~ ~ Lor 5 W ~~ ~ ~ ~. ~ ~ ~~ ~. sA a ~° °~^' ~~~ ~~ ~ ~ ~ ~ `V ~ LOT 6 ~a~~~ o ~ '~ ° S6~ ~ ~° ~ ~ ~ 1 ~4 j 30 ~F ~ ,,V ~ ,~`~ 6 \ tis ~eee ~~~ ~ ~~~ Lor ~ BLOCK 4A, SECTION 3 X38' ~ ~ / HAMPDEN HILLS ES ~~2'~ S87°02'30"E A6S, ~ ~ ~ 186.15' P.B. ~, PCT. 63 ~w~ ~~ CURVE "A" CURVE "C" CURVE "E" ~~ R=422.33' R=452.00' R=385.55' Q. LOT 8 L=65.37' L=200.52' L=123.58' ~ ~ N58°39'54"W D=8'52'05" D=25'25'03" D=18'21'51" 0 0 ~ T=32.75' T=101.94' T=62.32' ,~o^,\M~o ~e 36.61 ~~ ^n~ ~ CH=N46°32'27°W CH=N26'30'31"E CH=N43°38'16"W ti~~ooo~~~yryao 0~. ~\~. ~ °~~,3~'E CHORD DIST.=65.30' CHORD DIST.=198.88' CHORD DIST.=123.05' o~¢o~ ~,,~ / 6~9 ~y ~~~ ~QO,~~°arya ... o~ ~ / ~ CURVE „B" CURVE » ~" R=419.16' R=180.00' .1,, ~`'~ ~a ~gti kD~ \ L=16.34 L=126,37 IVORY JOSEFINA COMBS ~ ~o o ~ \ LOT 9 D=2°14'01" D=40°13'28" ~ ~. p ~~ rnx ~ ~s.o1-o1-02.00 ~~ ,~ O ~ ~O ~orHaMP ~ iLLSC 3 ~~ ~ T=8.17' T=65.91' ~ co ~\ ~, ,~4 CH=N52'04'35"W CH=S40'22'D7"E ~ W ~ ~ DB 0.9 1 Ac. 1295 ,~ \~2~~~ CHORD DIST.=16.34' CHORD DIST.=123.79' ~ ~ ~~ ZONED R1 15' P U 0 A~ \~ \~66 N6o3\ ~ 3 C E/- 2S ~ o ~~, 8s38, ~ w ^ N ~ N33°44'20"W ~ LOT 10 o x;01 ,::: 7.44' ~~~ ~,'~A PARCEL TO BE DONATED `~ ~~~ ~ ~ ~ .. ~ ~ ~~ F 0.7338 Acres S60°32'51"E '. /~, 22.80' SS~Q , ~ ~ ~\ \ s ~ BQ~~ .~ ~ ~ ~. o ~~ so. ~ ^~ ~ 0~ j ~`~3 ~ ~ a oa N" '~~~ s~o~ . ~ °~° ~~°`%ti LOT 29 EXHIBIT "A" ~N~~~ '~ ~~' PLAT SHOWING v h ~ ti~ wQ ,M~o ,~ ~ s;~3o' . ~ ~ PROPERTY BEING CONVEYED QJ~. ~ ~ ~ ' SS~° .99° ~ ' ~ 0 TO ,~0 m' Q q `<' SBA,., °"s,~; e.. ~ ~' ~•`' BOARD OF SUPERVISORS, ROANOKE COUNTY } , ~ ~`~ `° ~.`~ ~ ~" 7 3s23 ~' ~' ~ LOT 28 BY 0 ~ ~~ ~~ ° ° ~ VESTAL E. POFF ~ `zrn ~ ~o"n ~ '~~ 00 \ cG gOANOk C7~,o ~a~N ~ C o~ ~ ~ ~ ROANOKE COUNTY TAX MAP PARCEL #79.01-01-01.00 L~ ~ ~~' Z ~.~_ ~ rgkL. ~R ~ ;~, ~y~~ '~.~ SITUATED ALONG BANDY ROAD, RTE. 666 ~'m ~`0~~ ~~syo,~T~k. ~ S~ z~ ,~~~~~~~ VINTON MAGISTERIAL DISTRICT ~ "~~ ~ NsNFOR~s2o oo~RTSON Oq~Mo s~~. o~ ~`; ~~ ROANOKE COUNTY, VIRGINIA w W W ~~~~~" ~`~ ~,`~~ ', ~o.°~ SCALE: 1"= 100' DATE: DECEMBER 15, 209 ~ ~ p ~ ~3g 8 W ~ s. ~ ~~F ..,,1838 0 ~ Q Q j F' PREPARED BY ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT ~ ~V