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Home My WebLink About11/22/1994 - Regular~ a AN ~ p ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA NOVEMBER 22, 1994 ~s,~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Pablic hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and acWities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at /east 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:05 P.M. BLJ ABSENT HCN ARRIVED 3:30 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE i ORDER OF AGENDA ITEMS LBE ADDED ITEM C-2 AND TWO ITEMS TO CONSENT: L-18 AND L-19 PMM CONTINUED ITEM J-2 TO 12/13/94 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of Family Week Award from Family Service of Roanoke Valley. (John F. Pendarvis, FSRV Executive Director) PRESENTATION OF AWARD FOR TEEN CENTER MADE BY PHILLIP SPARKS, AND JOHN PENDARVIS 2. Request from Roanoke Valley Business Council for Resolution Supporting the Proposed I-73 Route Through the Roanoke Valley. (John M. Chambliss, Assistant Administrator) A-112294-1 FM MOTION TO APPROVE RESO URC WITH BI;T, HCN ABSENT D. BRIEFINGS 1. Report from the Blue Ridge Community Services Board. (Rita Gliniecki, BRCS Board Chairman) PRESENTATIONS MADE BY MS. GLINIECKI, AND MS. OVERSTREET E. NEW BUSINESS 1. Request to Approve Metropolitan Planning Organization's 2 Long-Range Plan for Federally Funded Roads. (Arnold Covey, Director of Engineering & Inspections) A-1122942 FM MOTION TO APPROVE URC WITH BLJ ABSENT 2. Request for $40,000 to Fund Development of a Community Vision Process. (Terry Harrington, Director of Planning & Zoning) A-1122943 HCN MOTION TO APPROVE URC WITH BLJ ABSENT 3. Request for $10,000 to Fund Temporary Traffic Control at Hanover Direct. (Timothy Gubala, Director of Economic Development) A-1122944 EGK MOTION TO APPROVE URC WITH BLJ ABSENT 4. Approval of Resolution to Finalize Long Term Borrowing from the Water Fund to the Sewer Fund for the Purchase of $2.5 Million of Sewer Capital Improvements. (Diane Hyatt, Director of Finance) R-1122945 HCN MOTION TO ADOPT RESO URC WITH BLJ ABSENT 5. Resolution Adopting a Legislative Program for the 1995 Session of the Virginia General Assembly. (Paul Mahoney, County Attorney) PMM WII.L BRING BACK RESO ON 12/13/94 F. REQUESTS FOR WORK SESSIONS NONE 3 G. REQUESTS FOR PUBLIC HEARINGS NONE H. REQUEST FOR PUBLIC HEARING AND FIILST READING OF REZONING ORDINANCES -CONSENT AGENDA HCN MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BLJ ABSENT 1. Ordinance to Rezone Approximately 4.83 Acres from R-1 to R-3 to Construct Townhomes, Located Approximately 450 Feet North of the Intersection of Wood Haven Road and Scarlet Oak Drive, Hollins Magisterial District, Upon the Petition of Strauss Construction Corporation. 2. Ordinance Authorizing a Special Use Permit to Construct and Operate a Police Outdoor Firearms Training Range, Located at 6231 Twine Hollow Road, Catawba Magisterial District, Upon the Petition of the Roanoke County Police Department. I. FIRST READING OF ORDINANCES 1. Ordinance for Authorization to Acquire a Water Line Easement from Hollins Manor for the T.C.E. Water Project. (Gary Robertson, Director, Utility) FM MOTION TO APPROVE 1ST READING 2ND READING - 12/13/94 URC WITH BLJ ABSENT 2. Ordinance Vacating a 20 Foot Drainage Easement Located on the Eastern Property Line of Lot 30A, Twin Mountain Drive, Located in Falling Creek Estates, Vinton Magisterial District, Upon the Petition of Roanoke County Engineering 4 & Inspections Department. (Arnold Covey, Director of Engineering & Inspections) HCN MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BLJ ABSENT 3. Ordinance Vacating a Portion of a Dedicated Right-of--Way Known as Astor Avenue, Located on the Northern Property Line of Lot 1, Block 3, Chesterfield Court Subdivision, Cave Spring Magisterial District, Upon the Petition of Woods, Rogers & Hazlegrove, P.L.C. (Arnold Covey, Director of Engineering & Inspections) FM MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BL.T ABSENT 4. Ordinance Vacating a 15 Foot Water Line Easement Located on Parce187.06-4-2 (Route 419, Electric Road), Cave Spring Magisterial District, Upon the Petition of Fralin and Waldron. (Arnold Covey, Director of Engineering & Inspections) FM MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BLJ ABSENT 5. Ordinance Vacating a Portion of a Dedicated Right-of--Way Along the Existing Cul-de-sac on Hidden Woods Drive, Located in Fairway Forest Estates, Section 3, Subdivision, Windsor Hills Magisterial District, Upon the Petition of FFE Development Corporation. (Arnold Covey, Director of Engineering & Inspections) LBE MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BLJ ABSENT 5 6. Ordinance to Amend the Text of the Roanoke County Zoning Ordinance to Include a Well-Head Protection Overlay District. (Terry Harrington, Director of Planning and Zoning) HCN MOTION TO APPROVE 1ST READING AND SET 2ND READING AND PUBLIC HEARING FOR 12/13/94 URC WITH BLJ ABSENT J. SECOND READING OF ORDINANCES 1. Ordinance Declaring a Parcel of Real Estate (Well Lot) Identified as Tax Map No. 86.01-1-23, Together with Appurtenant 15' Driveway and Water Line Easement, Located Off Landview Drive to be Surplus and Accepting/Rejecting Offer for the Sale of Same. (John Willey, Property Manager) 0-112294-6 HCN MOTION TO ADOPT ORD ACCEPTING DEBORAH PEOPLES OFFER OF $500 URC WITH BI;T ABSENT 2. Ordinance Authorizing Conveyance of a 4.41 Acre Parcel of Real Estate (Tax Map No. 77.15-1-11) Known as the Ogden Community Center Located at 2932 Ogden Road, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) (CONTINiJED FROM OCTOBER 11, 1994) POSTPONED UNTIL 12/13/94 K. APPOINTMENTS 1. Blue Ridge Community Services 2. Building Code Board of Adjustments and Appeals 6 HCN NOMINATED WII.MORE T. LEFFELL, VIIVTON DISTRICT, TO ANOTHER FOUR-YEAR TERM EXPIRING 12/12/98 3. Court-Community Corrections Policy Board LBE NOMINATED HCN TO ANOTHER THREE-YEAR TERM EXPIRING 12/31/94 HCN TO CONTACT DANA MARTIN ABOUT SERVING AGAIN 4. Library Board 5. Roanoke County Planning Commission HCN NOMINATED A. KYLE ROBINSON TO SERVE ANOTHER FOUR- YEAR TERM EXPIRING 12/31/98 L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-112294-7 FM MOTION TO ADOPT RESO URC WITH BIT ABSENT 1. Approval of Minutes for October 11,1994, October 25,1994, and October 31, 1994. 2. Acceptance of Water and Sanitary Sewer Facilities Serving Chateaumont of Hunting Hills. A-112294-7.a 3. Acceptance of Sanitary Sewer Facilities Serving Greene Sanitary Sewer Extension. A-112294-7.b 4. Acceptance of Water and Sanitary Sewer Facilities Serving Waterford, Section 5. A-112294-7.c 5. Request from the Fifth Planning District Commission for Resolution of Support for the Continuation of the Rural Transportation Planning Program. R-112294-7.d 6. Request to Appropriate Monies for Public Assistance and Service Programs for the Department of Social Services. A-112294-7.e 7. Request for Acceptance of Barrens Road Extension into the Virginia Department of Transportation Secondary Road System and the Abandonment of Route 9553. R-112294-7.f 8. Request for Approval of Raffle Permit from Child Abuse Prevention Council of Roanoke Valley, Inc. A-112294-7.~ 9. Request for Resolutions of Appreciation Upon the Retirement of: (a) Garland H. "Sammy" Rucker, General Services Department. R-112294-7.h (b) Beverly C. Webber, Social Services Department. R-112294-7.i 10. Request for Approval of 50/50 Raffle Permit for Calendar Year 1995 from William Byrd High School Cheerleading Booster Club. A-112294-7.i 8 11. Request for Authorization to Reimburse General Services Budget for Recycling Expenses with Roanoke Valley Resource Authority Landfill Grant. A-1122947.k 12. Reimbursement Resolution for Expenditures Prior to the Issuance of the Approved Spring 1995 VPSA Bond Sale. R-1122947.1 13. Requests for Approval of Execution of a Deed of Boundary Settlement to Resolve Overlap of Property. R-1122947.m 14. Acceptance of 0.491 Acre of Land For Byers Road. A-1122947.n 15. Request for Acceptance of Courtland Road, Hillview Drive, North Rome Drive and Gala Drive into the Virginia Department of Transportation Secondary Road System. R-1122947.0 16. Request for Acceptance of Cider Mill Court and Huntridge Road into the Virginia Department of Transportation Secondary Road System. R-1122947.u 17. Request for Appointment of John M. Chambliss, Jr. as Representative to the Disability Services Board. A-1122947.a 18. Acceptance of Grant to Police Department from Department of Motor Vehicles for DUI Enforcement. A-1122947.r 19. Acceptance of Grant to County and Unified Human Services Transportation System (UHSTS) from the Commonwealth of Virginia to Expand Public Transportation Services within County. 9 A-1122947.s M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnie: Reported that he is still receiving complaints about bulk and trash pickup and advised that after evaluation period, might initiate move to go back to old method. Supervisor Nickens: Received memo from ECH about meeting of Urban Summit sponsored by VA Chamber of Commerce in Richmond scheduled for 12/8/94 and recommended that someone from County attend. Supervisor Kohinke: ~1) Attended Hollins Library dedication on November 10th and expressed thanks to staff and everyone involved in the project. (2) Advised that he attended the VACo Conference at The Homestead Nov 13 - 15, 1994, and has sent a summary report to BOS members. (3) Advised that he had a copy of the VACO Draff Legislative Agenda and was requested to send copies to all BOS members, ECH, and PMM. Supervisor Eddy: Inquired about status of Water Treatment Contract and asked Gary Robertson to give a brief report. GR advised that Crowder Construction from Bristol, Tenn was low bid for $9.352 million; that final approval from Health Department has been receiveda that Notice of Award was sent yesterday to Crowder Construction; and that construction time would be 345 days or end of 1995. N. CITIZENS' CONIlVIENTS AND COMMUNICATIONS NONE O. REPORTS HCN MOTION TO RECEIVE AND FILE UW WITH BI;T ABSENT io 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid: (a) August 1994 (Corrected) (b) September 1994 (c) October 1994 5. Statement of Revenues and Expenditures as of October 31, 1994 6. Fire and Rescue Reaction/Response Times -September 1994 7. Bond Project Status Report 8. Statement of the Treasurer's Accountability Per Investments and Portfolio Policy, as of: (a) September 30, 1994 (b) October 31, 1994 9. Report on Broadcasting Board of Supervisors' Meeting on RVTV -Channel 3. P. RECESS FOR MEDIA QUESTIONS REPORTER ASKED FOR CLARIFICATION ABOUT COMPLETION DATE OF WATER TREATMENT PLANT. GB ADVISED THAT CROWDER CONSTRUCTION WILL GET NOTICE TO PROCEED IN ABOUT TWO WEEKS AND IT WILL BE 345 DAYS FROM THAT DATE OR END OF 1995. DUTCHIE HUGHES, WFII2, ASKED IF THERE WAS A COMIVIITTEE TO DRAW UP THE LEGISLATIVE PACKAGE. LBE RESPONDED THAT THERE IS NO CONIlVIITTEE AND DONE BY BOARD. ii Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Discuss Acquisition of Real Property for Public Purposes, Water Transmission Lines; (7) To Discuss Pending Litigation, Roanoke City Water Claim; (7) To Discuss the Condemnation of Real Property for Public Utility Purposes, Water Transmission Lines. FM MOTION TO GO INTO EXECUTIVE SESSION AT 5:00 P.M. URC WITH BLJ ABSENT R CERTIFICATION OF EXECUTIVE SESSION R-1122948 FM MOTION TO RETURN TO OPEN SESSION AND CERTIFY RESO AT 7:00 P.M. - URC WITH BI;T ABSENT EVENING SESSION RECONVENED AT 7:00 P.M. S. PUBLIC HEARINGS 1. Public Hearing for the Consideration of Acquisition by Condemnation of Easements Across Property Owned by Steven M. Huffman and Sandra B. Huffman, and by George W. Drewry, Jr. and Carol H. Drewry, and Meredith H. Waid, for the Water Transmission Line Project. (William B. Hopkins, Jr., Counsel for Roanoke County) R-112294-9 HCN MOTION TO ADOPT RESO TO MOVE FORWARD AND ACQUIRE PROPERTY BY EMINENT DOMAIN URC WITH BLJ ABSENT ONE CITIZEN SPOKE is T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to Rezone 1.790 Acres from R-2C, R-1 and C-2 to C-2 and Obtain a Special Use Permit to Operate a Convenience Store with Fast Food, Located at the Intersection of Washington Avenue and Feather Road, Vinton Magisterial District, Upon the Petition of Shanks Associates P.C. (Arnold Covey, Director, Engineering & Inspections) (CONTINUED FROM OCTOBER 25, 1994) 0-11229410 HCN MOTION TO ADOPT REVISED ORD, INCLUDING PMM'S CORRECTION URC WITH BI;T ABSENT 2. Ordinance to Rezone Approximately 125 Acres from I-2C to I-2C to Amend Proffered Conditions for Buffer Yards, Located on Route 11/460, Two Miles East of Exit 132 of I-81 in the Catawba Magisterial District, Upon the Petition of the Industrial Development Authority. (Arnold Covey, Director, Engineering & Inspections) 0-11229411 EGK MOTION TO ADOPT ORD URC WITH BL.T ABSENT U. CITIZEN COMII~NTS AND COMMUNICATIONS NONE V. ADJOURNMENT HCN MOTION TO ADTOURN AT 734 P.M. UW WITH BLJ ABSENT 13 ~ F10AN ~ ~ V..~~~~ ~f ~..a~x~~.C~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA NOVEMBER 22, 1994 lRAf/0 flt f/t f~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at /easf 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rev. Rick Elmore Cave Spring Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, .RECOGNITIONS, AND AWARDS 1. Presentation of Family Week Award from Family Service of Roanoke Valley. (John F. Pendarvis, FSRV Executive Director) D. BRIEFINGS 1. Report from the Blue Ridge Community Services Board. (Rita Gliniecki, BRCS Board Chairman) E. NEW BUSINESS 1. Request to Approve Metropolitan Planning Organization's Long-Range Plan for Federally Funded Roads. (Arnold Covey, Director of Engineering & Inspections) 2. Request for $40,000 to Fund Development of a Community Vision Process. (Terry Harrington, Director of Planning & Zoning) 3. Request for $10,000 to Fund Temporary Traffic Control at Hanover Direct. (Timothy Gubala, Director of Economic Development) 4. Approval of Resolution to Finalize Long Term Borrowing from the Water Fund to the Sewer Fund for the Purchase of $2.5 Million of Sewer Capital Improvements. (Diane Hyatt, Director of Finance) 5. Resolution Adopting a Legislative Program for the 1995 Session of the Virginia General Assembly. (Paul Mahoney, County Attorney) F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS a H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to Rezone Approximately 4.83 Acres from R-1 to R-3 to Construct Townhomes, Located Approximately 450 Feet North of the Intersection of Wood Haven Road and Scarlet Oak Drive, Hollins Magisterial District, Upon the Petition of Strauss Construction Corporation. 2. Ordinance Authorizing a Special Use Permit to Construct and Operate a Police Outdoor Firearms Training Range, Located at 6231 Twine Hollow Road, Catawba Magisterial District, Upon the Petition of the Roanoke County Police Department. I. FIRST READING OF ORDINANCES 1. Ordinance for Authorization to Acquire a Water Line Easement from Hollins Manor for the T.C.E. Water Project. (Paul Mahoney, County Attorney) 2. Ordinance Vacating a 20 Foot Drainage Easement Located on the Eastern Property Line of Lot 30A, Twin Mountain Drive, Located in Falling Creek Estates, Vinton Magisterial District, Upon the Petition of Roanoke County Engineering & Inspections Department. (Arnold Covey, Director of Engineering & Inspections) 3. Ordinance Vacating a Portion of a Dedicated Right-of--Way Known as Astor Avenue, Located on the Northern Property Line of Lot 1, Block 3, Chesterfield Court Subdivision, Cave Spring Magisterial District, Upon the Petition of Woods, Rogers & Hazlegrove, P.L.C. (Arnold Covey, Director of Engineering & Inspections) 4. Ordinance Vacating a 15 Foot Water Line Easement Located on Parce187.06-4-2 (Route 419, Electric Road), Cave Spring Magisterial District, Upon the Petition of Fralin and 3 Waldron. (Arnold Covey, Director of Engineering & Inspections) 5. Ordinance Vacating a Portion of a Dedicated Right-of--Way Along the Existing Cul-de-sac on Hidden Woods Drive, Located in Fairway Forest Estates, Section 3, Subdivision, Windsor Hills Magisterial District, Upon the Petition of FFE Development Corporation. (Arnold Covey, Director of Engineering & Inspections) 6. Ordinance to Amend the Text of the Roanoke County Zoning Ordinance to Include a Well-Head Protection Overlay District. (Terry Harrington, Director of Planning and Zoning) J. SECOND READING OF ORDINANCES 1. Ordinance Declaring a Parcel of Real Estate (Well Lot) Identified as Tax Map No. 86.01-1-23, Together with Appurtenant 15' Driveway and Water Line Easement, Located Off Landview Drive to be Surplus and Accepting/Rejecting Offer for the Sale of Same. (John Willey, Property Manager) 2. Ordinance Authorizing Conveyance of a 4.41 Acre Parcel of Real Estate (Tax Map No. 77.15-1-11) Known as the Ogden Community Center Located at 2932 Ogden Road, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) (CONTINiJED FROM OCTOBER 11, 1994) K. APPOINTMENTS 1. Blue Ridge Community Services 2. Building Code Board of Adjustments and Appeals 3. Court-Community Corrections Policy Board 4 4. Library Board 5. Roanoke County Planning Commission L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII~L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes for October 11,1994, October 25,1994, and October 31, 1994. 2. Acceptance of Water and Sanitary Sewer Facilities Serving Chateaumont of Hunting Hills. 3. Acceptance of Sanitary Sewer Facilities Serving Greene Sanitary Sewer Extension. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Waterford, Section 5. 5. Request from the Fifth Planning District Commission for Resolution of Support for the Continuation of the Rural Transportation Planning Program. 6. Request to Appropriate Monies for Public Assistance and Service Programs for the Department of Social Services. 7. Request for Acceptance of Barrens Road Extension into the Virginia Department of Transportation Secondary Road System and the Abandonment of Route 9553. 8. Request for Approval of Raffle Permit from Child Abuse Prevention Council of Roanoke Valley, Inc. 5 9. Request for Resolutions of Appreciation Upon the Retirement of: (a) Garland H. "Sammy" Rucker, General Services Department. (b) Beverly C. Webber, Social Services Department. 10. Request for Approval of 50/50 Raffle Permit for Calendar Year 1995 from William Byrd High School Cheerleading Booster Club. 11. Request for Authorization to Reimburse General Services Budget for Recycling Expenses with Roanoke Valley Resource Authority Landfill Grant. 12. Reimbursement Resolution for Expenditures Prior to the Issuance of the Approved Spring 1995 VPSA Bond Sale. 13. Requests for Approval of Execution of a Deed of Boundary Settlement to Resolve Overlap of Property. 14. Acceptance of 0.491 Acre of Land For Byers Road. 15. Request for Acceptance of Courtland Road, Hillview Drive, North Rome Drive and Gala Drive into the Virginia Department of Transportation Secondary Road System. 16. Request for Acceptance of Cider Mill Court and Huntridge Road into the Virginia Department of Transportation Secondary Road System. 17. Request for Appointment of John M. Chambliss, Jr. as Representative to the Disability Services Board. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMII~NTS AND CO1v~IlVIUNICATIONS 6 O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid: (a) August 1994 (Corrected) (b) September 1994 (c) October 1994 5. Statement of Revenues and Expenditures as of October 31, 1994 6. Fire and Rescue Reaction/Response Times -September 1994 7. Bond Project Status Report 8. Statement of the Treasurer's Accountability Per Investments and Portfolio Policy, as of: (a) September 30, 1994 (b) October 31, 1994 9. Report on Broadcasting Board of Supervisors' Meeting on RVTV -Channel 3. P. RECESS FOR MEDIA QUESTIONS Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) To Discuss Acquisition of Real Property for Public Purposes, Water Transmission Lines; (7) To Discuss Pending Litigation, Roanoke City Water Claim; (7) To Discuss the Condemnation of Real Property for Public Utility Purposes, Water Transmission Lines. R CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION S. PUBLIC HEARINGS 1. Public Hearing for the Consideration of Acquisition by Condemnation of Easements Across Property Owned by Steven M. Huffman and Sandra B. Huffman, and by George W. Drewry, Jr. and Carol H. Drewry, and Meredith H. Waid, for the Water Transmission Line Project. (William B. Hopkins, Jr., Counsel for Roanoke County) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to Rezone 1.790 Acres from R-2C, R-1 and C-2 to C-2 and Obtain a Special Use Permit to Operate a Convenience Store with Fast Food, Located at the Intersection of Washington Avenue and Feather Road, Vinton Magisterial District, Upon the Petition of Shanks Associates P.C. (Terry Harrington, Planning & Zoning Director) (CONTINUED FROM OCTOBER 25, 1994) 2. Ordinance to Rezone Approximately 125 Acres from I-2C to I-2C to Amend Proffered Conditions for Buffer Yards, Located on Route 11/460, Two Miles East of Exit 132 of I-81 in the Catawba Magisterial District, Upon the Petition of the Industrial Development Authority. (Terry Harrington, Planning and Zoning Director) U. CITIZEN COMII~NTS AND CO1bIlVIiJNICATIONS V. 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O~'a a~1 ~ ~ C o '~ a w 7 O U +~ c. a O a a L O O ..~{ C g d °~ a ~O ~ w ~d U o Q O O c a a ACTION # ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Family Week Award from Family Service of the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Family Service of the Roanoke Valley has established a Family Week Awards Program, recognizing individuals and organizations in the Roanoke Valley who have demonstrated an exceptional level of commitment to families and family life. Family Week is celebrated November 20-26. SUMMARY OF INFORMATION: The Board of Directors of Family Service has designated Roanoke County as a recipient of the Family Week Award this year, particularly for the County's creation and support of the new Teen Center. John Pendarvis, Executive Director, and Phillip F. Sparks, President of the Board of Directors, have asked for this time to make a brief presentation to the Board of Supervisors. t Anne Marie Green Elmer C. H ge Director, Community Relations County Administrator C-1 ACTION Approved Denied Received Referred To VOTE No Eddy Kohinke _ Johnson _ Minnix _ Nickens )Motion by: Yes Abs cc: File •• FAMILY SERVICE ~- ~ ~~r OF ROANOKE VALLEY FSA providing solutions for personal and family problems ~~. Inbtaatlosi! 7eu et the >Fam11~ EXECUTIVE DIRECTOR JOHN F. PENDARVIS, ACSW November 14, 1994 BOARD OF DIRECTORS PHILLIP F. SPARKS PRESIDENT Elmer Hodge, County Administrator SARA D. AVERS County of R o a noke FIRST VICE PRESIDENT p /~ /~ P.O. BOX 29800 BEVERLY B. LAMBERT Roanoke, VA 24018 SECONO VICE PRESIDENT SAM GiLES SECRETARY Dear Elmer, LUCAS A. SNIPES TREASURER Family Service has established a Family Week Awards Program to honor individuals and organizations in the Roanoke Valley who have demonstrated an VERNIE L. BOLDEN, PH.D ASHBY W. COLEMAN exceptional level of commitment to families and family life. We feel it 1S vitally FLOYD W. GREGORY, JR. important today to recognize the role of families as the building blocks of society RICHARD T. HODGES CHERYL R. HILTON and to encourage the support of healthy family life and family values. THOMAS HONER KIRK a LuDwIG ~ ~ I am very pleased to inform you that the Board of Directors has selected Roanoke C. T. BurCH MEREDITH PENELOPE MUELENAER, MD County to be honored with a Family Week Award this year. Your support of RA~3BI FRANK HULLER families and family life lS obvious to all, and 1S certainly worthy of this DAwEL G. OAKEY JAMES C. SEARS recognition. I would like to invite you to join uS at the Awards Reception, to be KAREN THOMAS held on Monday, November 21 at 4:00 PM at the Radisson Patrick Henry Hotel, PATSr WALLACE 617 South Jefferson Street. This reception will be the highlight of National Family BARRY C. WEBS EvERETr M. WERNESS Week, which will be celebrated November 20-26. BARBARA W. WHITE I believe Anne Marie Green has been in contact with you regarding your HoNORARr LIFETIME attendance plans. Board President Phillip F. Sparks and I would also like to make ME~'.ERS a brief presentation at the November 22 Board of Supervisor's Meeting. Please call SARA S. AIRHEART NATALIE FOSTER LEMON me with any questions you have. The reception will be open to the public, and JOHN A. GEARHART we will be pleased to mail a special invitation fu any perscrW ycu .,-ould esr~a»y like to be there. Again, congratulations on this honor! And thank you for your commitment to ~ families and individuals in the Roanoke Valley. lJnit.ed Way PlorlrwAgnxy Sincerely, i , ACCREDITED ~~ \~ 1` ~ ohn F. Pendarvis, ACSW c«,cioro~ccxcdrwr~ Executive Director ~~~ ` Ootionol HomaCoring a.. ~ d .. _., m,. d ~. ~ . d... -. CO1""i 3208 Hershberger Road, NW • P.O. Box 6600 • Roanoke, VA 24017 • (703) 563-5316 1 ;' ~-~ AT A REGOLAR MEETING OF THE BOARD OF SIIPBRVISORS OF ROANORE COIINTY,VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 22, 1994 RESOLUTION 112294-1 SIIPPORTING THE ROIITING OF PROPOSED INTERSTATE 73 THROIIGH THE ROANORE VALLEY WHEREAS, in early 1994, the Virginia Department of Transportation prepared a corridor location study that evaluated highway corridors for the location of I-73 through Virginia; and WHEREAS, in March 1994, the Commonwealth Transportation Board selected Alterative Corridor 6A for the location of proposed I-73 which enters Virginia from North Carolina on Route 220, south of Martinsville, and generally follows Route 220, the proposed "Smart Highway" and Route 460 to the West Virginia State Line west of Narrows. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia joins the Roanoke Valley Business Council in requesting the Commonwealth Transportation Board to consider refining the selected corridor to provide that the selected alternative generally follows the Route 220 corridor into the City of Roanoke, and overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia. This refined alternative would utilize existing corridors where possible, on routes that are already designated for improvement, thereby reducing the cost of construction and expense associated with additional land expropriation. FURTHER, the Board of Supervisors directs that copies of this resolution be forwarded to the Virginia Department of Transportation and the Roanoke Valley Business Council. On motion of Supervisor Minnix to adopt the Resolution, and I ~" % i ~ . carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Jeff Echols, Resident Engineer, VDOT James W. Arend, Vice Chairman, Roanoke Valley Business Council John M. Chambliss, Jr., Assistant County Administrator ~ 7 ACTION NO. ITEM NUMBER '~~ +~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request from the Roanoke Valley Business Council for Resolution Supporting the Proposed I-73 Route through the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: On October 12, 1993 the Board of Supervisors adopted a resolution supporting the Roanoke Corridor alternative for the proposed Interstate 73 routing. SUMMARY OF INFORMATION: The Roanoke Valley Business Council has written to the members of the Board of Supervisors requesting that the Board adopt a resolution supporting a refined routing of the proposed Interstate 73 through the Roanoke Valley. The Business Council supports a route that generally follows Route 220 into the City of Roanoke, and overlaps Interstate 581, Interstate 81, the proposed Smart Highway and Route 460 into West Virginia. As indicated in their letter, the organization feels this route would use existing corridors, reduce the cost of construction and expense and provide an economic advantage to the Roanoke Valley. STAFF RECOMMENDATION: Staff recommends resolution to Transportation. Submitted By: that the Board of Supervisors adopt the attached be forwarded to the Virginia Department of /~ lit.--~-~. ~ohn M. Chambli s Assistant County Administrator Approved By: (! ~-1 Elmer C. od e County Adminis rator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens J ~ 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION SUPPORTING THE ROUTING OF PROPOSED INTERSTATE 73 THROUGH THE ROANORE VALLEY WHEREAS, in early 1994, the Virginia Department of Transportation prepared a corridor location study that evaluated highway corridors for the location of I-73 through Virginia; and WHEREAS, in March 1994, the Commonwealth Transportation Board selected Alterative Corridor 6A for the location of proposed I-73 which enters Virginia from North Carolina on Route 220, south of Martinsville, and generally follows Route 220, the proposed "Smart Highway" and Route 460 to the West Virginia State Line west of Narrows. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia joins the Roanoke Valley Business Council in requesting the Commonwealth Transportation Board to consider refining the selected corridor to provide that the selected alternative generally follows the Route 220 corridor into the City of Roanoke, and overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia. This refined alternative would utilize existing corridors where possible, on routes that are already designated for improvement, thereby reducing the cost of construction and expense associated with additional land expropriation. FURTHER, the Board of Supervisors directs that copies of this resoluton be forwarded to the Virginia Department of Transportation and the Roanoke Valley Business Council. y ~~ - ~' Roanoke Valley BUSINESS COUNCIL . 3cx 13727 ~2ncKe, Virginia 24036 3 981-7347 344003 Fax November 17, 1994 Mr. Edward G. Kohinke, Sr. Vice Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Kohinke: ~~6 ~ 'i0V I 1994 D I The Roanoke Valley Business Council has recently approved the attached Resolution concerning a specific corridor for the routing of the proposed Interstate 73 through the Roanoke Valley. As indicated, the Business Council is supportive of a route that generally follows Route 220 into the City of Roanoke and overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia. Our rationale for advocating this particular route is that it would use existing corridors for which significant improvement funds have already been designated such as the widening of both Interstate 581 and Interstate 81, along with funding that has been acquired for the "Smart Highway". This approach would hopefully reduce the cost of construction and expense associated with additional land expropriation for Interstate 73. From an economic perspective, the routing of Interstate 73 directly through the Roanoke Valley is seen to be a distinct advantage to the Valley as a whole. We are therefore requesting that the Roanoke County Board of Supervisors consider adopting a similar Resolution which would be forwarded to the Virginia Department of Transportation to show unified support for the highway being directed through our Valley and on the corridor which is indicated in the Resolution. Yours very truly, t (,(1t,~~--- J mes W. Arend Vice Chairman cep Attachment ,. RESOLUTION WHEREAS, in early 1994, the Virginia Department of Transportation prepared a corridor location study that evaluated highway corridors for the location of I-73 through Virginia; and WHEREAS, in March 1994, the Commonwealth Transportation Board selected Alternative Corridor 6A for the location of proposed I-73, which enters Virginia from North Carolina on Route 220 south of Martinsville, and generally follows Route 220, the proposed "Smart Highway", and Route 460 to the West Virginia State Line west of Narrows. NOW, THEREFORE BE IT RESOLVED, that the Roanoke Valley Business C uncil requests the Commonwealth Transportation Board to consider refining the selected corridor to provide that the selected alternative generally follows the Route 220 corridor into the City of Roanoke, and overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia. This refined alternative would utilize existing corridors where possible, on routes that are already designated for improvement, thereby reducing the cost of construction and expense associated with additional land expropriation. Motion carried. November 8, 1994 ~. ACTION NO. "~ ITEM NUMBER ~--+~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Annual Report from the Blue Ridge Community Services Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Blue Ridge Community Service Board (BRCS) has requested time on the agenda to present a brief report about services provided to the residents of Roanoke County. Making the presentation will be Ms. Rita Gliniecki, BRCS Board Chairman, appointed by Roanoke County; Thomas Chapman, Director of Administration; John Sabean, Director of Resource Development; and Debra Overstreet, a resident of Roanoke County. ,~ Elmer C. H dge County Adminis rator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens Blue Ridge Community Services November 15, 1994 r. ee'f3"~ddy, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Eddy: Rlta J. Gliniecki Chairman Onzlee Ware Vice Chairman Pamela K. Cox Treasurer Michael A. Grant Secretary Executive Director Fred P. Roessel, Jr., Ph.D. This is to confirm our time on the agenda of the Roanoke County Board of Supervisors on November 22, 1994 at 3:OOpm. Rita Gliniecki, Blue Ridge Community Services (BRCS) Board Chairman, appointed by Roanoke County, Thomas Chapman, Director of Administration and I will be present to give a brief report about services provided to the citizens of Roanoke County. We will be accompanied by Debra Overstreet, a resident of Roanoke County, who will speak briefly about our services from a consumer's point of view. Materials describing our services in some detail are enclosed. rely, John A. Sabean Director, Resource Development cc: Rita Gliniecki Chair, BRCS Board Fred P. Rossel, Jr., Ph.D. Executive Director Thomas Chapman Director, Administration Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690 Serving the Cities of Roanoke and Salem, antl the Counties of Botetourt, Craig antl Roanoke Blue Ridge Community Services ROANOKE COUNTY ~ "" I DURING THE FISCAL YEAR JULY, 1993 -JUNE, 1994, $79,332 OF ROANOKE COUNTY TAX DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO PROVIDE $2,171,008 SERVICE TO THE CITIZENS OF THE COUNTY. THIS AMOUNTS TO $27 WORTH OF SERVICES FOR EACH TAX DOLLAR EXPENDED. SERVICES WERE PROVIDED TO PERSONS WITH MENTAL RETARDATION, PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, AND WITH MENTAL ILLNESS. PREVENTION AND EARLY INTERVENTION SERVICES WERE ALSO PROVIDED TO PERSONS AT-RISK FOR MENTAL RETARDATION, AT-RISK FOR PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, AND AT-RISK FOR MENTAL ILLNESS. THE DIVISION OF MENTAL RETARDATION SERVICES PROVIDES A COMPREHENSIVE SYSTEM OF QUALITY COMMUNITY SUPPORT SERVICES THAT ARE RESPONSIVE TO PERSONS WITH MENTAL RETARDATION, THEIR FAMILIES, AND THE COMMUNITY. DURING THE PAST YEAR, WE PROVIDED SERVICES TO 304 COUNTY RESIDENTS.. THE SERVICES AVAILABLE TO RESIDENTS OF ROANOKE COUNTY INCLUDE: EMERGENCY SERVICES -AVAILABLE 24 HOURS PER DAY, SEVEN DAYS PER WEEK, WHICH PROVIDE CRISIS INTERVENTION, STABILIZATION, AND REFERRAL ASSISTANCE OVER THE TELEPHONE OR FACE-TO-FACE. CASE MANAGEMENT SERVICES -IDENTIFY POTENTIAL CLIENTS AND ASSURE THAT THEY RECEIVE NECESSARY SERVICES BY ASSESSING, PLANNING, LINKING, MONITORING, AND ADVOCATING IN RESPONSE TO THEIR CHANGING NEEDS. DAY SUPPORT SERVICES -PLANNED PROGRAMS TO INCLUDE SHELTERED EMPLOYMENT, ADULT DEVELOPMENTAL SERVICES, SUPPORTED EMPLOYMENT, AND EDUCATION/RECREATION. RESIDENTIAL SERVICES - MAY PROVIDE AN INTENSIVE TREATMENT OR TRAINING PROGRAM (E.G., INTERMEDIATE CARE FACILITY OR GROUP HOME) OR SUPPORTIVE SERVICES TO ASSIST CLIENTS IN LOCATING OR MAINTAINING RESIDENTIAL SETTINGS (E.G., RESPITE CARE, FAMILY SUPPORT, OR RESIDENTIAL TRAINERS). EARLY INTERVENTION SERVICES - FAMILY-CENTERED, COMMUNITY- BASED EARLY INTERVENTION SERVICES DESIGNED TO MEET THE DEVELOPMENTAL NEEDS OF INFANTS AND TODDLERS AND THE NEEDS OF THEIR FAMILIES AS THESE NEEDS RELATE TO ENHANCING THE CHILD'S DEVELOPMENT. 1 OF SPECIAL NOTE: • A special population recreation program. for individuals with mental retardation is provided through a contractual arrangement with the Roanoke County Parks and Recreation Department. This includes specialized recreation and daily summer activities at the accessible playground located at Penn Forest Elementary School. Reasonable accommodations are also provided which allow individuals with disabilities to participate actively in general recreation programs. • The Niagara Road residential program continues to provide supportive services which allow adults with mental retardation to reside in the group home as well as in apartments in the community. Most residents moving into apartments choose to live in the Vinton area where they are most familiar with shops, banks, restaurants, bus routes, etc. Several clients are also employed in Vinton. • As part of the Omnibus Reconciliation Act of 1987, funds were made available this year to provide training and community activities to persons with mental retardation who are living in nursing home facilities. The Berkshire Health Care Center is receiving these services. • Through the combined efforts of staff from BRCS and other agencies, funding has been made available to improve services for elderly citizens with developmental disabilities and family caregivers. The Partners 3 Project will seek to improve services available to all elderly citizens, cross-train staff from agencies serving people with disabilities and agencies serving the elderly, and educate consumers and caregivers in the area of self-care and advocacy. THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES SERVICES TO PREVENT THE DEVELOPMENT OF SUBSTANCE ABUSE AND TO PROMOTE THE RECOVERY OF INDIVIDUALS WITH ALCOHOL AND OTHER DRUG ADDICTIONS OR DEPENDENCIES. IN THE PAST YEAR, 257 RESIDENTS OF ROANOKE COUNTY RECEIVED COUNSELING, DETOXIFICATION, OR RESIDENTIAL SERVICES FOR ADDICTION OR OTHER SUBSTANCE ABUSE PROBLEMS. IN ADDITION, 1,207 SUBSTANCE ABUSE PREVENTION CONTACTS WERE MADE WITH COUNTY RESIDENTS THROUGH THE PROGRAMS OF PREVENTION PLUS. THE SERVICES AVAILABLE TO RESIDENTS OF ROANOKE COUNTY INCLUDE: OUTPATIENT SERVICES -COMPREHENSIVE TREATMENT SERVICES TO DRUG AND ALCOHOL DEPENDENT PERSONS AND THEIR FAMILIES 2 MEDICAL/SOCIAL DETOXIFICATION - A TEN-BED CONIlVIUNITY-BASED '11~ l DETOXIFICATION PROGRAM UNDER MEDICAL SUPERVISION FOR PERSONS WITH JJ ALCOHOL AND OTHER DRUG PROBLEMS PRIMARY CARE SERVICES - AN EIGHTEEN-BED SHORT TERM RESIDENTIAL PROGRAM OF ALCOHOL AND DRUG EDUCATION AND A TRANSITION TO A MORE INTENSIVE TREATMENT SETTING, OR TO THE CO1~~IlVILTNITY WITH AFTERCARE SERVICES. INTERMEDIATE REHABILITATION - AN EIGHTEEN-BED RESIDENTIAL TREATMENT CENTER WHICH PROVIDES INDIVIDUAL AND GROUP COUNSELING AS WELL AS CASE MANAGEMENT FOR UP TO SIXTEEN WEEKS LONG-TERM REHABILITATION - A TWENTY-FOUR BED THERAPEUTIC COMMUNITY FOR ADULTS WITH SEVERE SUBSTANCE ABUSE PROBLEMS SUPERVISED APARTMENTS - A TEN UNIT DRUG AND ALCOHOL FREE ENVIRONMENT TO FACILITATE A TRANSITION BACK INTO THE COMMUNITY FROM THE INTERMEDIATE AND LONG-TERM REHABILITATION PROGRAMS JAIL SERVICES - COUNSELING AND EDUCATION SERVICES AVAILABLE TO OFFENDERS IN ROANOKE CITY, ROANOKE COUNTY, AND BOTETOURT COUNTY JAILS PROJECT LINK - AN INTERAGENCY COLLABORATION PROJECT TO PROVIDE CASE MANAGEMENT SERVICES TO WOMEN WITH DRUG OR ALCOHOL DEPENDENCE AND THEIR CHILDREN CRIMINAL JUSTICE INTENSIVE OUTPATIENT SERVICES - INTENSIVE TREATMENT SERVICES FOR OFFENDERS UNDER INTENSIVE SUPERVISION WITH DISTRICT I S PROBATION AND PAROLE PREVENTION SERVICES - PROMOTING A COMMUNITY NORM OF NON- TOLERANCE OF ALCOHOL AND OTHER DRUG ABUSE, INCREASED AWARENESS OF DRUG AND ALCOHOL ABUSE, AND PROGRAMMING TO DETER FIRST USE AND DEVELOPMENT OF ABUSE PATTERNS ASSESSMENT CENTER -PROVIDES COMPREHENSIVE ASSESSMENTS OF THE NEED FOR TREATMENT OF ALL ADULTS SEEKING NON-EMERGENCY ADMISSION TO SUBSTANCE ABUSE SERVICES; OPEN DAYS AND SOME EVENINGS, AND IS STAFFED WITH EXPERIENCED ADDICTION COUNSELORS OF SPECIAL NOTE: • The Board of Supervisors issued a proclamation designating October 23-31, 1993 as Red Ribbon Week in support of drug free communities. BRCS, in cooperation with the Roanoke Area Youth Substance Abuse Coalition 3 (RAYSAC) and other organizations, developed a series of events to celebrate this occasion, and to bring the drug free communities message to the public. • Three days a week of specialized substance abuse treatment services are available to offenders under intensive supervision of District 15 Probation and Parole. This specialized services program is a result of a contract with Probation and Parole to prevent recidivism through appropriate substance abuse treatment. • Classroom presentations and student support groups were provided in five elementary schools, and student support groups were provided in two middle schools. These groups and presentations assist students to resist peer pressure, to understand problems in families, and to make positive decisions regarding drug use. • William Byrd, Glenvar, Cave Spring, and Northside High Schools participated in the After Prom Grand Finale event. This event is staffed by BRCS and is a program to encourage students to attend drug and alcohol free parties after their proms to prevent traffic fatalities on these occasions. THE DIVISION OF MENTAL HEALTH SERVICES PROVIDES A FLEXIBLE MIX OF SERVICES TO ADULTS WITH SERIOUS MENTAL ILLNESS, EMOTIONALLY DISTURBED CHILDREN AND ADOLESCENTS, AND THE MEDICALLY INDIGENT. THE SERVICES OF THE DIVISION WERE PROVIDED TO 518 RESIDENTS OF THE COUNTY DURING THE YEAR. IN ADDITION, MENTAL HEALTH PREVENTION SERVICES MADE 931 CONTACTS WITH COUNTY RESIDENTS. THE SERVICES AVAILABLE TO RESIDENTS OF ROANOKE COUNTY INCLUDE:: EMERGENCY SERVICES - 24-HOUR CRISIS INTERVENTION FOR PERSONS EXPERIENCING EXTREME EMOTIONAL DISTRESS; INCLUDES CRISIS SUPPORT AND FOLLOW-UP, AND SEXUAL ASSAULT RESPONSE AND AWARENESS SERVICES OUTPATIENT AND CASE MANAGEMENT - COMPREHENSIVE SERVICES INCLUDING: ASSESSMENT, INDIVIDUALIZED SERVICE PLANS, MEDICATION MANAGEMENT, GROUP AND INDIVIDUAL COUNSELING SESSIONS, AND ACCESS TO CONSULTING CONIlVIUNITY PSYCHIATRISTS FOR EVALUATION, MEDICATIONS, AND FOLLOW-UP; ONGOING OUTREACH ACTIVITIES TO GERIATRIC CLIENTS, HOMES FOR ADULTS, AND ADULT PROTECTIVE SERVICES INTENSIVE IN-HOME SERVICES -DESIGNED TO KEEP FAMILIES INTACT; SHORT AND LONG TERM MODELS AVAILABLE TO PREVENT OUT-OF-HOME PLACEMENT OF SERIOUSLY EMOTIONALLY DISTURBED CHILDREN AND ADOLESCENTS 4 PSYCHOLOGICAL REHABILITATION - A CLUBHOUSE MODEL, TEACHING INDEPENDENT LIVING SKILLS, PEER SUPPORT, AND COMMUNITY INTEGRATION; 1~ ~ 1 INCLUDES A TRANSITIONAL APARTMENT, SUPPORTED EMPLOYMENT, AND --{~ THERAPEUTIC RECREATION SERVICES DAY TREATMENT SERVICES - PROVIDED DURING OR INIA~DIATELY FOLLOWING TYPICAL SCHOOL HOURS FOR CHILDREN AND ADOLESCENTS; INCLUDES GROUPS, INDIVIDUAL AND FAMILY COUNSELING, PARENT EDUCATION AND SUPPORT, ADJUNCTIVE THERAPIES AND ACADEMIC INSTRUCTION RESIDENTIAL SERVICES - TREATMENT FOR SERIOUSLY EMOTIONALLY DISTURBED CHILDREN, AGES 5 - 12, IN A COMMUNITY SETTING; ALSO SHORT- TERM EVALUATION AND RESIDENTIAL RESPITE; FULL SUPPORT SERVICES TO ADULTS LIVING INDEPENDENTLY; EMERGENCY SHELTER PREVENTION SERVICES -TRAINING AND CONSULTATION WITH PROFESSIONALS IN NON-MENTAL HEALTH SETTINGS, AS A MEANS OF PREVENTING EMOTIONAL DISORDERS IN CHILDREN AND ADOLESCENTS; INCLUDES PARENTING EDUCATION, SOCIAL PROBLEM-SOLVING SKILL BUILDING, AND PEER HELPING REGIONAL DEAF SERVICES - A REGIONAL COORDINATOR OF SERVICES FOR DEAF OR HEARING IMPAIRED PERSONS PROVIDES CONSULTATION, TRAINING AND LIMITED DIRECT SERVICES TO BRCS AND TEN OTHER COMMUNITY SERVICES BOARDS IN SOUTHWEST VIRGINIA. EACH CSB IN THE REGION MAY BE ACCESSED BY TDD. OF SPECIAL NOTE: * Child and Adolescent staff successfully completed the first full year of long-term home-based services for Roanoke County under a contract made possible by a CSA Trust Fund Grant. ~ Under a Federal Block Grant award from the Southwest Virginia Mental Health Board, a crisis support team was developed to enhance our ability to maintain our most at-risk seriously mentally ill adults in their home community during periods of crisis. The outcome is a reduction in the frequency and duration of hospitalizations in state facilities. ~ We contracted with the County to provide the services of a Family Assessment and Planning Team (FAPT) Coordinator, and staff participated fully and consistently on the FAPT and the Community Policy and Management Team (CPMT) during the CSA implementation year. 5 * We have completed the third full year of partnership actlvlhes with the Mlnnlck Education Center of Lutheran Family Services, providing comprehensive day ~ .~ treatment education services for emotionally disturbed children and adolescents, ages5-18. November 22, 1994 6 11/22/94 BRCS DIRECTLY FUNDED PROGRAMS ~' FY-94 PERFORMANCE REPORT ROANOKE COUNTY MENTAL HEALTH Emergency Services Outpatient Counseling Intensive In-Home Services Case Management Child & Adolescent Day Treatment Clubhouse Residential Services MH Subtotal MENTAL RETARDATION Case Management Sheltered Employment Adult Development Supported Employment Licensed Adult Home Group Homes Intermediate Care Facility MR Residential Respite Short Term Care Adult Education Residential Trainers Family Support Child Care MR Subtotal SUBSTANCE ABUSE Outpatient Services Case Management Detoxification Center Primary Care Unit Multi-Lodge Hegira / Alpha Supervised Apartments SA Subtotal Unduplicated Units of Value of Client Count Service Service 157 1,504 hours $63,894 99 1,528 hours $78,865 18 8,553 hours $358,774 223 3,675 hours $176,785 5 1,369 hours $35,953 11 1,848 hours $32,044 5 1,081 days $107,935 518 19,558 mixed $854,250 units 112 2,646 hours $92,017 26 3,654 days $95,025 8 11,268 hours $84,106 3 171 hours $7,253 3 1,092 hours $90,778 7 2,388 days $267,391 4 1,402 days $265,248 1 20 days $6,627 44 7,022 hours $16,528 56 783 hours $20,885 2 445 hours $11,947 34 34 rants $25,979 4 1,169 hours $2,267 304 32,094 mixed $986,051 units 152 2,332 hours $91,622 41 940 hours $35,442 34 189 days $37,084 18 68 days $3,377 5 128 days $6,566 6 994 days $53,618 1 17 _days $358 257 4,668 mixed $228,067 units Contacts Units PREVENTION MH Prevention Services 931 1,072 SA Prevention Plus 1,207 1,529 Prevention Subtotal 2,138 2,601 TOTAL FY-94 Local Share 3,217 58,921 hours $38,818 hours $63,822 hours $102,640 mixed $2,171,008 _~ni~~------------- ------------------- - - $79,332 Service/Local Dollar - - $27 ACTION # A-112294-2 ITEM NUMBER C'-) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM• Approval of County projects listed on Metropolitan Transportation Planning Organization's Long Range Transportation Plan for FY 1995 through 2015. COUNTY ADMINISTRATOR'S COMMENTS EXECUTIVE SUMMARY County staff is requesting Board of Supervisors to approve the County projects listed in the MPO's Long Range Transportation Plan. BACKGROUND The 1962 Federal Highway Act established specific requirements for Metropolitan Planning Organization's (MPO) over 50,000 in population to develop a long range plan for transportation purposes. Failure to establish this program would result in a loss of federal dollars within the affected metropolitan area. The 5th PDC is responsible for supporting MPO operations. The MPO voting body consists of the following members; Botetourt County (2), Fifth PDC (1), Valley Metro (1), City of Roanoke (2), Roanoke County (2), City of Salem (2), Town of Vinton (2), VDOT (1), and Roanoke Regional Airport (1) A technical committee has been established to assist the voting members in making their decisions. The technical committee's membership is identical to the MPO's by jurisdictions. The long range plan is the primary transportation planning document for the next twenty years and is compiled primarily by the Virginia Department of Transportation (VDOT) with assistance from the local MPO. The plan is updated every five years but can be modified by amendments at anytime. ~=1 The roads affected are those which are within the Metropolitan Planning Area and have been designated as Federal Aid Routes (please see the map and list of roads attached). These roads are interstates, primaries and local roads (secondary) which have been designated as a major collector road. If a project receives federal aid, then it must be constructed based upon the projected traffic twenty years in the future and other federally mandated requirements. Sometime these roads are built strictly with state funds to avoid these additional requirements. SiTNIlKARY OF INFORMATION The Long Range Plan is subdivided into three funding categories: 1) The National Highway System (NHS), which includes Interstates and arterial routes, 2) Primary system (routes below Route 600 that are not on the NHS), and 3) Secondary and urban routes which are determined to be major collector routes. As in the past, Roanoke County in conjunction with the VDOT, residency determines what secondary roads are to be approved with the adoption of the Six Year Plan. All the roads identified in the current Six Year Plan which are eligible for federal funds are included in the MPO's Long Range Plan. The Interstate and primary funding is determined by the Virginia Transportation Board. Every year, Roanoke County prepares a list of roads and presents it to the Transportation Board for inclusion in the Primary Six Year Plan. The roads currently on the Primary Six Year Plan are included in the MPO's Long Range Plan. Route 11/460 is not presently included in the MPO's primary road list, but the County Administrator has made an official request to VDOT for inclusion into the primary list. The long range plan is a valley-wide plan which is financially constrained based upon the projected funding over the next twenty years. Any roads added would result in a deletion of another road. As usual, the needs in the Roanoke Valley are greater than the proposed funding. The Virginia Transportation Board meets every year and updates the State's Primary Six Year Plan. The Secondary Six Year Plan is updated every two years: therefore, the proposed MPO's long range plan will have to be amended often to keep up with changing priorities. ALTERNATIVES AND IMPACTS (1) Approve the attached list. (2) Not approve the projects and amend the current list with the understanding it could jeopardize the funding of County projects currently identified on Primary and Secondary Six Year Plans. STAFF RECOMMENDATION Staff concurs with alternative (1). ITTED BY: APPROVED BY: Arnold Covey;, Director Elmer C. odge of Engineering & Inspections County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Absent Denied ( ) to approve Eddy x Received ( ) Johnson x Referred Kohinke x To Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections •. ~r / ITEM #5 ~" C7 ~ Z~ M~OoO N CO ~Y ~ 00 rn O M ' ' ~ ~ In ~ M d 00 l.C) ~ ~ C~ ~ t.c) c7 00 O M t~ ~f' CO ~ LL ~ ~ M 0 ° ° ~ ~ 0 o cD ~n ~ , ~ ~. ~ z "'~ ~ ~ ~~ ) `~ ~ w 'o c L ~ ~ w ~ ~ ~Nr-Oa0 ~ cn O~OOM O c I~Nd'O~ Ut ~Oc+~~-oo •-~ N O M C Z w F- H w I- Z N U o -~ ~ U ~ a~ ~' Z ~ ~ ~ ~ i ~ c ~ w ~ o ~ SOY ~' w I- O a: ~ ~ ca N o U m N CD W W Y w c c ~ 0 0 ~ ~ N ~ ~ N ~ c- d Q e- r pp Q. Q 00 00 l!7 Q Q ~ ~U ~ o ~ ~ O U ~ Y ~ ~cc°EE +• co cv a~ a~ O O O ~ cv m~~(n(n Z Q ~ -~ U o- w ~ ~ } ~ ~ ~ 1 } ~_ n.. 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If appropriated, the funding would be used solely for technical assistance and administrative costs associated with the project. FISCAL IMPACT' The fiscal impact of the approval of this request is $40,000. Funds would need to be appropriated from the County's unappropriated fund balance. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Roanoke County Board of Supervisors approve an appropriation of $40,000 from the unappropriated fund balance to fund a community visioning process. Respectfully Submitted, ~ 1 ,`' Terrance L. arrin n, AICP Director Plan g and Zoning Action Approved (x) Denied ( ) Received ( ) Ref erred to Approved, ~. Elmer C. Ho e County Adminis rator Motion by arry C. Nickens to a~rove Eddy Johnson Kohinke Minnix Nickens cc: File Terry Harrington, Director, Planning & Zoning Diane D. Hyatt, Director, Finance Vote No Yes Absent X X x x x A-112294-4 ACTION NO. ITEM NUMBER ~^'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request for $10,000 to Fund Temporary Traffic Control at Hanover Direct COUNTY ADMINISTRATOR~B COMMENTS: ,ee.UO-~-~~.n.~nd BACKGROUND At the October 11 Board of Supervisors meeting, Supervisor Johnson advised that residents had contacted him expressing concern about the increased traffic at the intersection of Plantation Road and Old Hollins Road as a result of the new Hanover Direct operations. He asked staff to contact the Virginia Department of Transportation for a time table on road improvements at the intersection. At the October 25 meeting, staff reported that road improvements at the intersection would not be complete until July or August 1995. Supervisor Johnson asked staff to find a temporary solution until the road improvements are completed. SUMMARY OF INFORMATION: Since the last Board meeting, staff has received additional information from Hanover Direct regarding their schedule and traffic volume. Truck traffic will vary while Hanover starts placing inventory in their facility in January. The total during January and February is estimated at approximately 250 trailer loads of 8-9 additional trucks per day. After May, Hanover will be receiving 30 trailer loads a day and shipping 30 trailer loads a day. There is no peak traffic time, and the trucks will come and go throughout the day. Hanover Direct anticipates hiring approximately 300 employees by May 1995, with the first 100 hired by January. Employees will arrive between the hours of 6:00 and 8:00 a.m. and leave between the hours of 4:00 and 6:00 p.m. There seems to be no way to resolve the truck traffic problem since there is no set pattern for their arrival and departure. However, it is possible to reduce the problems for the residents and employees during the peak hours in the morning and afternoon by the use of temporary traffic guards from a private security company. r. ~ . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22 , 1994 RESOLUTION 112294-5 AUTHORIZING THE BORROWING OF $2,500,000 FROM THE WATER UTILITY FUND TO THE SEWER UTILITY FUND BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Board of Supervisors (the "Board") of Roanoke County ,Virginia (the "County") has determined that it is necessary and expedient to borrow not to exceed $2,500,000 between the Enterprise Utility Funds of the County to finance certain capital sewer projects, as shown in Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board hereby determines that it is advisable to loan monies available in the General Surplus Fund of the Water Utility Fund to the Sewer Utility Fund (the "Loan"). The Loan shall be made from the Water Utility Fund to the Sewer Utility Fund on the terms set forth in this resolution. The Water Utility Fund shall lend (from the General Surplus Fund therein) to the Sewer Utility Fund and the Sewer Utility Fund shall borrow from the Water Utility Fund an aggregate principal amount not to exceed $2,500,000. 2. The Board authorizes the borrowing of $1,000,000 by the Sewer Utility Fund from the Water Utility Fund on or about January 1, 1995 for a period of 20 years at an interest rate of 5% per annum. The payments of principal and interest on this indebtedness shall be made in annual installments commencing June 30, 1995, as shown in Exhibit B. 3. The Board authorizes the borrowing of $1,500,000 by the Sewer Utility Fund from the Water Utility Fund on or about July 1, 1995 for a period of 20 years at an interest rate of 5% per annum. The payments of principal and interest on this indebtedness shall be made in installments commencing June 30, 1996, as shown in Exhibit B. 4. The Board may prepay the Loan between the Utility Enterprise Funds at any time without penalty. 5. For prompt payment of the principal and interest on the Loan as the same shall become due, the revenues of the Sewer Utility Fund are hereby pledged in an amount to provide for the payment of the principal and interest, as they shall become due. Nothing in this resolution shall be deemed to pledge the full faith and credit of the County to payment of this indebtedness. 6. The County Administrator and such other officers, employees and agents of the County as either of them may designate are hereby authorized to prepare and to execute such documents and to take such actions as are deemed necessary or desirable in connection with this borrowing, and any such action previously taken is hereby ratified and confirmed. 7. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTS: Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility County of Roanoke, Virginia Schedule of Sewer Capital Projects Funded from Borrowing from Water Fund Interceptor Projects Mudlick Interceptor Glenvar East Carvins Creek Submain Upgrades Grandin Road Mudlick Carvins Creek Carson Road ITT Contingency 660,000 132,000 531,000 100,000 140,000 415,000 100,000 91,000 331,000 $ 2,500,000 Exhibit A Exhibit B or~~titititi~r~r~-~~r~titir~~r~titir~ co ~ od~~~~~r~~~~td:v~r~~t~t~~td;~~t ch J Z O CO CO CO CD CO CO CO C~ CO CO CD CO CD CD CD CO ~ CO CD CO ~ O O O O O O O O O O O O O O O O O O O O O N ~ W O CO CO CO CO Cfl CO CD CD Cfl CO Cfl Cfl CO CO CD CD CO CO CO CO r- ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 f~ O Q} N O O O O O O O O O O O O O O O O O O O O M E,RNNNNNNNNNNNNNNNNNNNN O a 69 d9 EF? EH 69 69 Ef} fA E!? d9 EA EA b4 d4 Ef3 64 64 69 6R ER ~ d9 Z LL W H ~ Q Z f- ~ W LL. 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Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z ~r Q CO N O rn r- t ACTION NO. ITEM NUMBER ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Approval of Resolution to Finalize along-Term Borrowing from the Water Fund to the Sewer Fund for the Purchase of $2,500,000 of Sewer Capital Improvements. COUNTY ADMINISTRATOR'S COMMENTS: e-'~ ~ ~~ BACKGROUND: On May 24, 1994, the Board of Supervisors held a worksession on sewer capital needs which resulted in a two year plan for phasing in increases in sewer rates and sewer connection fees. A public hearing was held and these increases were approved on June 28, 1994. Included as part of this plan was a loan from the Water Fund to the Sewer Fund to finance $2,500,000 of needed sewer capital improvements. SUMMARY OF INFORMATION: The Utility Department is ready to proceed with the sewer capital improvements that were projected to be funded from this $2,500,000 as outlined below. Interceptor Projects Mudlick Interceptor $ 660,000 Glenvar East 132,000 Carvins Creek 531,000 Submain Upgrades Grandin Road 100,000 Mudlick 140,000 Carvins Creek 415,000 Carson Road 100,000 ITT 91,000 Contingency 331,000 $ 2,500,000 M:\FINANCE\COMMON\BOARD\11-22-94.WPD November 15, 1994 E-'~ The attached resolution authorizes the loan from the Water Fund to the Sewer Fund in two installments. The first installment of $1,000,000 will be transferred on January 1, 1995. The second installment of $1,500,000 will be transferred on July 1, 1995. The repayment of this loan is outlined in Exhibit B of the attached resolution. These principle and interest payments have been included in the current sewer rate schedule. FISCAL IMPACT: Funds are included in the 1994-95 budget to pay for the annual debt service, and will also be included in future years budgets. STAFF RECOMMENDATION: Staff recommends approving the attached resolution authorizing the borrowing of $2,500,000 from the Water Utility Fund to the Sewer Utility Fund and appropriating the funds to the specified sewer capital projects. Respectfully submitted, ~.C.Qia,.v ~. ~~-/ Diane D. Hyatt Director of Finance • Approv by, . (~ ~-i Elmer C. Hodg County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred O Kohinke _ _ _ To () Minnix _ _ Nickens M:\FINANCE\COMMON\BOARD\11-22-94.WPD November I5, 1994 ! ~~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22 ,1994 RESOLUTION AUTHORIZING THE BORROWING OF $2,500,000 FROM THE WATER UTILITY FUND TO THE SEWER UTILITY FUND BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Boazd of Supervisors (the "Board") of Roanoke County ,Virginia (the "County") has determined that it is necessary and expedient to borrow not to exceed $2,500,000 between the Enterprise Utility Funds of the County to finance certain capital sewer projects, as shown in Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Boazd hereby determines that it is advisable to loan monies available in the General Surplus Fund of the Water Utility Fund to the Sewer Utility Fund (the "Loan"). The Loan shall be made from the Water Utility Fund to the Sewer Utility Fund on the terms set forth in this resolution. The Water Utility Fund shall lend (from the General Surplus Fund therein) to the Sewer Utility Fund and the Sewer Utility Fund shall borrow from the Water Utility Fund an aggregate principal amount not to exceed $2,500,000. 2. The Boazd authorizes the borrowing of $1,000,000 by the Sewer Utility Fund from the Water Utility Fund on or about January 1, 1995 for a period of 20 yeazs at an interest rate of 5% per annum. The payments of principal and interest on this indebtedness shall be made in annual installments commencing June 30, 1995, as shown in Exhibit B. 3. The Boazd authorizes the borrowing of $1,500,000 by the Sewer Utility Fund from the Water Utility Fund on or about July 1, 1995 for a period of 20 yeazs at an interest rate of 5% per annum. The payments of principal and interest on this indebtedness shall be made in installments commencing June 30, 1996, as shown in Exhibit B. 4. The Boazd may prepay the Loan between the Utility Enterprise Funds at any time without penalty. 5. For prompt payment of the principal and interest on the Loan as the same shall become due, the revenues of the Sewer Utility Fund aze hereby pledged in an amount to provide for the payment of the principal and interest, as they shall become due. Nothing in this resolution shall be deemed to pledge the full faith and credit of the County to payment of this indebtedness. 6. The County Administrator and such other officers, employees and agents of the County as either of them may designate aze hereby authorized to prepaze and to execute such documents and to take such actions as are deemed necessary or desirable in connection with this borrowing, and any such action previously taken is hereby ratified and confirmed. 7. This resolution shall take effect immediately upon its adoption. m:finance\common\board\l 1-22-94.res November 15, 1994 I~ County of Roanoke, Virginia Schedule of Sewer Capital Projects Funded from Borrowing from Water Fund Interceptor Projects i• I1 Mudlick Interceptor $ 660,000 Glenvar East 132,000 Carvins Creek 531,000 Submain Upgrades Grandin Road 100,000 Mudlick 140,000 Carvins Creek 415,000 Carson Road 100,000 ITT 91,000 Contingency 331,000 $ 2,500,000 Exhibit A "' m:finance\common\board\l 1-22-94.res November 15, 1994 Exhibit B otir~r~r~r~r~r~r~~~~titititir~r~r~tir~ co ~ Od:'~t~d'd'd;~;~~~~~d;d;d:~~d'~~ M J Z O CO CO Cfl CO CO CO CO CO CO CO CO CO Cfl CO CO CO CO CO CO 0 0 Q W O O O O O O O O O O O O O O O O O O O O O O CO CO CO CO Cfl CO CO Cfl CO Cfl cD Cfl CO CO CO CO CO CO CO Cfl N ~ ~ O l n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O ~ f M Q N bl}NNNNNNNNNNNNNNNNNNNN O a ~~~~~~~~~~~~~~~~~~~~ ~ OOOO~MMMI`I~o~NO~.-OMLf)MCfl00 CO ~~ OOtOMInMMlnlf')NO~f~r-N00000'~'CO M Z~ o00oNCOr-COOr-CO~M0000COf~ SON 0 ~J,J 00~-0000~OON0~~0NM~NCO~ ~~ N W ~~ oONNOI~~NNOM~N0000~~MC0~ ' ~ ~- } W LC)LC ) f~M00~tO~00Ml~~d'000M~I~000~ !~ Q NNN~~0000a0o01~I~Cfl~~~MN~cf} M ~ d4 ~ ~ ~ ~ ~ ~ 69 ER H9 69 d9 b9 Ef-} Ef3 69 Ef3 E!? 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Legislative Program for the 1995 Session of the Virginia General Assembly COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The attached Resolution identifies the major initiatives for legislative action: HB 599 (law enforcement) funding, disparity funding for education, and funding for fringe benefits for Constitutional officers and their employees. BACKGROUND' Each year the County submits its legislative program for the upcoming session of the Virginia General Assembly. Many of these proposals are jointly supported by VACo and the Virginia Municipal League (VML). Attached you will find a copy of a Resolution adopting a legislative program for Roanoke County for the 1995 session of the Virginia General Assembly. SUMMARY OF INFORMATION: The following are major issues that will result in a significant budgetary impact on the citizens and taxpayers of Roanoke County: 1995 Legislative Program I. HB 599 funding A. Funding level for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium B. The Department of Criminal Justice Services is reviewing the current formula to distribute HB 599 funding, and its report to the Governor and the General Assembly may result in significant funding changes next year. II. Education A. Disparity funding should be based not only upon the 1 ~i 'l number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. B. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. III. Fringe Benefits for Constitutional Officers A. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). B. Restoring this funding must be a top priority for the 1995 session of the General Assembly. IV. Other funding issues have been raised for your consideration: A. Supporting Roanoke City Council in its request for funding for the Transportation Museum. B. Funding for the Virginia Recreational Facilities Authority, Explore, and the proposed visitor's center. C. A request to support restoration of $2,898,000 to the Governor's 1995-96 budget for Virginia Cooperative Extension and the Virginia Agricultural Experiment Station (see attached correspondence). V. Finally, you will also find legislative recommendations for other educational issues, equal taxation and borrowing powers, unfunded mandates, and property rights. STAFF RECOMMENDATION: It is recommended that the Board adopt the attached Resolution outlining the Legislative Program for the 1995 Session of the Virginia General Assembly. Respectfully submitted, C/J+~ ~ . ~ a-~Ol~-ems Paul M. Mahoney County Attorney 2 -~ Action Approved ( ) Denied ( ) Received ( ) Referred to general\951eg.rpt Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, on June 14, 1994, the Board of Supervisors of Roanoke County, Virginia, identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board hereby supports and adopts the legislative program adopted by the Virginia Association of Counties; and WHEREAS, the Board adopts this resolution as the Legislative Program of Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initia- tives are submitted to the 1995 session of the Virginia General Assembly for its favorable consideration and adoption. I A. Law Enforcement. The County urges the General Assembly to restore funding for the H.B. 599 Program (State aid to localities with police departments). During the 1994 session of the Virginia General Assembly, the General Assembly restored only $2.3 Million of $6.6 Million in HB 599 funding cut in the second year of the biennium. s B. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. Local school divisions should be authorized to establish opening dates for school. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. C. Equal Taxation and Borrowing Powers. The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted to municipalities. D. Unfunded Mandates. The County supports the reduction of unfunded regulatory and statutory mandates and opposes any state mandates on local governments without sufficient funding to cover the costs of those mandates. E. Property Rights. The County petitions the General Assembly to oppose legislation that would make environmental protection and reasonable zoning actions by local governments in the Commonwealth more difficult than current law allows. The 2 ~ .5 public interest is best served when enlightened local governments have the ability to guide development and preserve natural attractions for the benefit of the citizens and their posterity. F. Fringe Benefits for Constitutional Officers. The General Assembly failed to restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs) . Restoring this funding must be a top priority for VACo for the 1995 session of the General Assembly. II That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, to the Clerk's of the House of Delegates and the Senate of the General Assembly, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. agenda.genera1.951eg.res 3 Virginia Cooperative Extension Council ~-~- Route 2, Box 21 S y~E. Louisa, Virginia 23093-9553 ~ ~ (703) 967-2537 ~. C ,,4- Betty J. Queen, Temporary Chair Lewis W. Peery, Temporary Vice-Chair -(~ November 7, 1994 Mr. Elmer C. Hodge Roanoke County Administrator P.O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: Virginia Cooperative Extension, a joint program in higher education of Virginia Tech, Virginia State University, and local governments, is a valuable asset to the Commonwealth. There is no other educational organization that identifies and solves the problems of individuals, youth, families and communities so effectively. Despite its popularity and remarkable record of achievement, Virginia Cooperative Extension continues to suffer declining state General Fund Appropriations. At a recent joint meeting of the Virginia Cooperative Extension Advisory Committee and the Virginia Cooperative Extension Council, these two volunteer groups passed a resolution in support of General Fund restoration for Virginia Cooperative Extension and the Virginia Agricultural Experiment Station amounting to $2,898,000. As you see from the enclosed copy, the resolution endorses restoration of $1,500,000 to Cooperative Extension and $1,398,000 to the Experiment Station, a companion of Cooperative Extension in the discovery/ delivery process. We urge your local government to support restoration of the full $2,898,000 for 1995-96. Please consider sending a resolution, as we have done, to Governor Allen requesting that he include the $2,898,000 in the upcoming Executive Budget. Please also share a copy with appropriate members of the General Assembly. Thanks for your help. Sincerely, Betty .Queen Temporary Chair Virginia Cooperative Extension Council The mission of Extension Leadership Councils is to develop and implement a program plan that will direct Extension's resources toward the resolution of identified issues and concerns. Resolution Whereas, Virginia Cooperative Extension is a •joint program of the federal, state, and local governments in cooperation with Virginia Tech and Virginia State Universities. Whereas, Virginia Cooperative Extension contributes significantly to the quality of life and economic development of the Commonwealth of Virginia. Whereas, the educational programs and services of Virginia Cooperative Extension are available to every resident of the Commonwealth without regard to socio-economic status, race, age, or any other consideration. Whereas, a 1992 study conducted by the Virginia Department of Planning and Budget cited Virginia Cooperative Extension as a major player in prevention and early intervention programs. Whereas, the programs and services of Virginia Cooperative Extension are delivered to residents via local agents and volunteers. Whereas, since 1989, Virginia Cooperative Extension has lost 60 extension agents statewide. Whereas, Virginia Tech's 1995 budget amendment request represents a restoration of funding to the levels necessary to allow existing programs to continue. Whereas, if this funding is not restored, an additional 45 Extension positions will be lost, and 29 in the Agriculture Experiment Station. And, whereas, Virginia Cooperative Extension and Research have suffered a 22 percent General Fund reduction since 1990. Therefore, be it resolved that the Virginia Cooperative Extension Advisory Committee and the newly created Virginia Cooperative Extension Council do hereby formally endorse Virginia Tech's 1995 Budget Amendment request of $2,898,000, with $1,500,000 for Cooperative Extension and $1,398,000 for the Experiment Station. Be it further resolved that Virginia State University's General Fund suppon for Cooperative Extension be maintained at current levels. And be it finally resolved that the Virginia Cooperative Extension Advisory Committee and the Virginia Cooperative Extension Council encourage local Extension Leadership Councils to disseminate and promote the intent of this resolution to appropriate state and local officials. ~"`''3 Passed October 28, 1994 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for December 13, 1994. The titles of these ordinances are as follows: (1) An ordinance to rezone approximately 4.83 acres from R-1 to R-3 to construct townhomes, located approximately 450 feet north of the intersection of Wood Haven Road and Scarlet Oak Drive, Hollins Magisterial District, upon the petition of Strauss Construction Corporation. (2) An ordinance authorizing a Special Use Permit to construct and operate a police outdoor firearms training range, located at 6231 Twine Hollow Road, Catawba Magisterial District, upon the petition of the Roanoke County Police Department. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IB AVAILABLE IN THE CLERR'8 OFFICE. Mi-~ STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for December 13, 1994. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Eddy Minnix Johnson Kohinke Nickens Vote No Yes Abs COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. S1~V P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use on/y ~ ~~ date rGt f d• `~ received appli~ o~ PC/BZA d - /l~ placards issued: 1305 date: /~ Case Number: ~ / „% /}L~ Check type of application filed (check all that apply): ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Strauss Construction Corporation Phone: 989_7000 Address: P. 0. Box 20287 Zip Code: 24018 Owner's name: Peggy P-1. ~ I Dane Phone: 356-2201 Address: 6983 Woos;ha're~i Rr,~,d Zip Code: Roanoke VA .;~ / 24019 Location of property: Tax Map Number: X6.19- - North Roanoke County at t~Joodhaven Magisterial District: HO11 ins Road and Scarlet Oak Drive Community Planning Area: Size of parcel (s): Existing Zoning: P,-1 4 R'1 acres Existing Land Use: Vacant land 210.395 sq.ft. Proposed Zoning: R-3 For Stall Use Only Proposed Land Use: TOwnhomes Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X .................................... ........................................... Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v Consultation 8 1 /2" x 11 " concept plan ~ Application fee Application ..~ Metes and bounds description `w Proffers, if applicable X Justification X `si" Water and sewer application Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/ed a and consent of the owner. SQTRAU CONSTRUCT COP R TION Owner's Signature: B n trauss, Presi e (Agent for Peggy M. Sloane) N-~ JUSTIFICATION for REZONING 1. Zoning Ordinance In the Zoning Ordinance Section 30-3 it is stated that "the provisions of this ordinance are for the general purpose of implementing the comprehensive plan of Roanoke County." As the area that is being requested for rezoning is designated "Development", this zoning requests conforms to the criteria listed in the Comprehensive plan (see #2 below). In accordance with Section 30-45-1 (A) the R-3 designation is intended to coincide with the "Development" land use category. The R-3 designation is also intended to serve as a buffer between less intensive residential areas and more intensive industrial districts. A variety of housing densities and styles is encouraged. This rezoning request will allow housing to be built in an area that is bordered by a more intensely developed Industrial area (zoned I-2) to the West and an existing multi- family development (zoned R-3) to the North and East. This rezoning request is in conformity with the Zoning Ordinance. 2. Comprehensive Plan In a review of the Development Section of the Land Use Guide, this rezoning request conforms to each of the land use guidelines established within the Comprehensive Plan. Higher density residential uses are encouraged within the "Development" designated areas. 3. Impact The development of this property will be done on currently vacant land. The construction of homes on this property will have no adverse effect of the adjoining or surrounding properties. Additionally, the development of this acreage will not adversely effect the public services and facilities (water/sewer, roads schools, parks/recreation and fire/rescue) that will service this development. These services and facilities are in place and can accommodate the very minor growth that will result from this rezoning. sloane\rezon0.184 + ~ - ROAHORE COUNTY UTILITY DEP?-RT?iBNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOSED DEVELOPMENT Date October 20, 1994 Name of Applicant_ Strauss Construction CorporatioAhone 989-7060 Address of Applicant P. 0. Box 20287. Roanok VA 4018 Name of Developer Same Phone Address of Developer Name of Design Engineer Lumsden Assoc. Phone 774-4411 Address of Design Engineer_P, 0. Box 20669. Roanoke, VA 24018 Name of Contact Person Steven S. Strauss Name of Proposed Development Waterford. Sec. 6 Type of Development and propose3 number of units (Be specific) 24 townhomes Location of proposed development (FURNISH COPY OF r~ P,ND PLAVIME'IRIC \~'~+~~~): North Roanoke GO int~L~t Woodh~vpn Rn~d anri S arl t Oak Driv Size of proposed development in acres: 4,83 Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum 1190 feet MSL. Maximum 12D6 feet MSL Is this application for a development that will be a part or section of a larger future development? X No Yes if yes, provide map of entire area if available. Strauss onstr d o Corporation (ovER) gy; Pres. Sig a r Applicant ~ ---- r ~, I 1 I'.r Q 1 ~ •13.~0~ ' •x.10 °~ .. / 1 fir i/ ~ ~i !~~ ~ ~% .IS ~ ~t ~ ~ .. / __=/ i~ - a ~ _~ ~~ ,1 ~ i1 .16 •• ~/~ Scar ~ ~, ~ -- _ /, r ' ~ '~ / ~~-° -- - - ' SIT ~ ~, .•5~• \ /. 8 ++.D9• ,,'~ ~ ~IS 16' 13;. ~'~~t==~-J`"'~ ~~ / - ,~~ ~*~~2, ~i::..ti.° '~~ 121 ,•-. ' ''w f ,. •, ~ u~ ' ,~ / ~ A. a IO i 'n`4 ~ ~ r I r/ a ~2 ,~ ~ , ~~~~ ~ ~ { ` s OO `~ ~ ! \ /, • \\ ~ ~ \ \ ~ `\ r \ \ \. ~-. ~`~1~ , ~, i ' ` ,~ j ~ ~ ,. _ - ~ ~ ~ ~~ r `~ ~ •`~ ~~~ ~ ~ _ .- - ,_ ,f~ r^• ~p~~~• ~~i~TT~ SjQa~r,6 ,•c 5 ~~1 61 :` 50 I~-~. ---j--- 7r~" 210] i +~ VyO~ Uoc 2 W W .~ 2 s e `- 2 ~ Z '1s o -~ ~' •~Q. I 0 I I ~ ~ :~ J '~ ~ O V T ~' Z o 0 T N ~ I ~"~ b -~. U Q J 7 Z --~ 5.85, 95 y ?Ni9 NoibiniG M3N w 2 ~~ ~ °Q~~i V D r Q ~ J ~ ~ ~ 1' ~ ~ ~ ~ ~U O J V '~ ~ V" J ~ O ~ Z R~~ c~ •+~ oc 5i 9E5 bt,5>.L2,49 N (8Z9 s 31nOb ,~adoNo9?> 'b~) ',N N 'UdOb N3~flHUOOM 0 Ot l0' ~ F ----1-- ~ , ~` 54 'OV 6 v r _Sb Pq IC~oM T 7'735 I 1 _ r 1 let I 2 N N ,` ~rFi'i Uoorn(v i I >,9os4 tp 1 l0'1 ~ Z j0' ~ a- n c I surd~~f~M ~H1_ S '73S I 4 T~o~FJ 1 l~'1 I Z lo, GdOb i+~3'19 4y~1: ~+-i Q NORiH ~/ 1 i 1 12ztc ,/ ,~ =L 1 ~' .3 / 1~ I ~ ~a~s coos s.7 _ 23 I ;c . / p0 ~p Q~ ,6 ~/ O~ O` 14 13 S.OO ac a 1.64 aC ~o ' 1 `/ % ~'/ 69aJ ~ ~ r.:.rao ~~/ ~.C~k"J °R Joy c 92ac c ~ / 4~~~~ 7 ~ _~ °av °^- c9~i \ / R~ / / ' / 22 62B ~ 1 .0'a c ~ ~ / ~ / c9s2 \ / / , i - / 21 / //, 6970 ~ ~~ 1 2..__ / ~ ~ ~ ~ . ~' / / \ j, / ~ '~ _ __ __ 70J2 \~ /I ~ ~' / ~'7 i 19 / ~ yu~~n i , ~ ~/ ~ ~ ~- _ _ ~~ DEPAR'TMENT OF PLANNIATG STRAUSS CONSTRUCTION CORP. ~~~ AND ZONING R-1 TO R-3 ~?` P/0 26.19-1-14 & 26.19-1-15 .,~ For staff use on/y '"'f " r`.~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 date receiveqd: received by ~ ~~ ` i D l5i /ESN i CG k appl~~ t ion fee: PC/BZA dat ~ % / ~ y iZ G placards issued: i305 date: ~ ~ /z i ~lQ Case Number:/f ~ /~/~ ~ % Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Roanoke County Police Department Phone: 561-8077 Address: 3568 Peters Creek- Road NW Roanoke, VA Zip Code: 24019 Owner's name: Roanoke County Board of Supervisors Phone: 772-2005 Address: PO Box 29800 Zip Code: 24018 Roanoke, VA Location of property: Tax Map Number: 63.00-1-14 6231 wine Hollow Road Magisterial District: Catawba Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: AG-3 66.7 acres Existing Land Use: vacant; forcer site of Dixie Caverns Landfill sq.ft. Proposed Zoning: AG-3 (No Change) ........................... For sraff use on/y .: Proposed Land Use: Police Outdoor Firearms Training Range use type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES N/fr NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: N/A Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v Consultation 8 1 /2" x 1 1 " concept plan / Application fee '' Application .. Metes and bounds descri Lion ';4.. ~~~~~ p Proffers, if applicable ~' Justification ,~ ~ s; Water and sewer application ~/ Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: E {tOAN U c " ~ , s Roanoke County °A"°~F POLICE Police Department c°UN'~y Services Division October 18, 1994 Mr. Jonathan W. Hartley County of Roanoke Planning & Zoning ~}-a 3568 Peters Creek Road Roanoke, Virginia 24019 Office: 703/561-8076 Fax: 703/561-8114 The Roanoke County Police Department (formerly the Sheriff's Department) used part of the Dixie Caverns Landfill for a firearms training range until 1986, when it was determined that some areas there were not safe. When that area was not available, the department was forced to borrow the City of Salem range, which was located at their landfill, when times could be arranged around Salem's schedule. Since the Salem range was most adequately furnished for law enforcement firearms training needs, it became the "range of choice" for several area law enforcement firearms training activities and scheduling quickly became a problem. In 1989, Norfolk Southern Railroad had a firearms range available. The Norfolk Southern range is located in Northwest Roanoke in the area of the Shaffers Crossing railroad property. Since that time, most of our police department's firearms training has been conducted there. Due to the increasing liability placed upon firearms training in law enforcement agencies, and by most }~-a agencies increasing their training above minimum standards, scheduling of range time at Norfolk Southern's range has become a significant problem. Many law enforcement agencies including the City of Roanoke and federal agencies use Norfolk Southern also. Although Norfolk Southern allows us to use their facility, range dates must be scheduled on an average of six months ahead. Any specialized or other needs such as individualized officer or remedial training must be drastically curtailed or not held at all. All sworn officers of the police department must successfully complete firearms recertification semi-annually. In order for all officers to be recertified, it requires a minimum of a full work week. In summary,. the Commonwealth of Virginia mandates minimum annual firearms training standards for law enforcement officers and additional training to minimize liability issues is needed. The accomplishment of this training is the responsibility of each department. With no police department firearms training range and having to rely on "borrowing" other facilities, firearms training has become a most significant problem. Litigation stemming from firearms training/use/policies is a major concern for government agencies from the local to the federal level. It is imperative for us to insure that our officers receive proper training to help minimize the risk of their safety, the public's safety, and reduce liability to the County. The Dixie Caverns site was chosen for several reasons. The site was used previously and served our training needs +a very adequately. It is the only County property located thus far that has the space for a firearms training range and that is located in a suitable area. There are no residential lots that adjoin the requested range area. The police department feels that one major positive point concerning the requested use area is that it was not a direct part of the hazardous waste area. There is "fill" underground in the area but it has not been part of the hazardous waste clean-up process. Access to the proposed site is basically "one way in and one way out". When the police department (formerly the sheriff's department) used the range previously, access was by a locked steel gate. If the range site was available, it would be used on a weekly to bi-weekly basis. The location of a law enforcement firearms training range in the rural preserve area as designated in the 1985 Comprehensive Plan is not directly addressed within the plan policies. However, given the need for an isolated location that is safe and secure, and does not jeopardize the safety of the general public, the more remote the location the better. The Dixie Caverns site meets these needs. D. A. LaPrade, Captain ,~ v ~ c a~ ~ G 3 ~ ro ,.~ ~ F. r~ ' ~, I smoos~sag ~°~ ~ q~zM mooisszTO yy~~3~ ~. y L ~ O1 ,~ 80 m ~+ ~ o ~ >" .~ co '^ Zolszd v Q C cV O 0 :J v-1 .{ O r :f: ~ :V ~ ~ ~l"~ ~ v 'G v y :J v t v cn L+ U ^v O ntaag j v a u c n O r~ G U CC c'1 L' y . D O O ~ O W L U y G^ ~ :n ~ ~ ~ o s ~ t ff d ~' _+ eo ~ 3 N 3.7 -+ E"~ :!: G L+ N e--i ~--~ :a mzag -{ o ~ ~ S ~ ~ 1 -" o o '-+ ' o c:. J C 1+ { ~ V ~ i :.C c0 ~ ; = L ~ ~zquio0 -, r - ~ ~ t c ` ~ O ~ .^: :J CJ Ca G O x N O O W 0 Yd ~a P o ~Q ~ ~ v Y~J Oil U ~ J i~~ L ,~ '--i C 80 O C .--! w~-I ~ r c a ~ Y \ ~~ O ~ N O O rl w 0 0 w sP~z~ 00£ ~CTa~ziuzxo~ddy a aTgzZ pa~ano0 aJ r V / , ,I ~r '..la , I •\ ~' W i <~ ~ ~~ ~~ • 11 I~" ~(L .i, ~\\ ~~',~ ~1' `~` ~ r--, \ 1 .1 , \ \ ~ ~' ~' ~~ \ ~ ~/ III 't(~ ~' ~ f - :l 1~}`. 11 \ .I, ~~. ./\\ l ~,ti~`J \~ ~~ \ , r~' I r ,' III II~~~1~~II ,`~I,~ !1111`` l ,v\ ~ __ ~--\1 \,`_\ 1• (hI ~f ` .1 ~a~ ~r }~ r ~II,.I ~i ~i ~I, Irl'~ ~ ~'\-• ~~ ' . ~~ ~ 1~\ I ~1~'~ I I 1 Y _ - / / ~ `~ "~ ~ '. ,~IJ /~ '4~ ~~ i~~+l~~~ll I \, \ \ 1, ,\ '~I r \ •:-'--w~ 1 r I I I' ,`~\~.~\; I` \ ~• ;1 •~/ \} ~ r 1 _ ! rr:n !~ 11 (~j'I III`' ill hi, (!i I~i~l ~' •,~ \.\~`• \\ `~ ` ~~ '~ ri/ /////~~1 ~\ ~~\ i /• .1,.• r.~ i I .1~1 (I~ ~II .i11'~ ,1 \} •\~' •~w~ \.t1 ~~• ~~~i _~_.!-,/• ~\ ~ ~': i "'•, III •I1• 1111~'~~ ~ ~~ .4• :` ,~ \~ I 1 ~ III I. 1 `•\•~`~. `\\ t 1\II '. 1111 , ~ ~ ,I~ ~ ~\ 11 I Ill..}. ~~`'.\ ~ `a' \`\ `~ , ,1.1 ,^ ,~ ~ o~YV 5rF PI5~05~,~ AREA ~ '.•; ~`\\~o .'}` ~ IY •~'~ • ~- /.. 1'` ,.. STORAGE ~ ~ P^ K + ` ~` I'~ ~ ~; .,:\,".•. ~ ~, I i AREA ti - `: ' . \ ~~ \ 1,•~ • \ ` . ~ IT ~~ ~ ~_ \ \ •; _ /! i .` ~ '~\ ,` 1. \I~ •- \ .1 0 ~~_/~~\.~~`:\ r'~ ~~1 . 1/ ~. ~ . \ ~. .~ /, '~> - 1 , Draper Aden ssQCiates ~~~o T9~ HISTORIC waSTE DISPOSAL AREAS - C~1»^+OT~ a~..,, STAfF DIXIE CAVERNS LANDFILL CAPPING F~ASi~(LITY ST'JC ><,.; • 71cv+.or~ vvp.uo t HasMW~a t«xiw.. WT[am ~x z~ ~yy RC:,,VCtCE COUNTY, VIRGINIA -' L .- D Fl-a- a NORTH ~\ ~ . ~n~ ~ 3..~~.~ ~ 1 • 7U0 .ti ~~ ~ ~.~ ~r,r DEPARTMENT OF PLANNING AND ZONING ~~ f _ ;_ e i ' `(J'. ' ~ ~' V c m ¢~ 53.00-1-1 3.. u.r t7.62 `. (•S00' ACTION # ITEM NUMBER ~"~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Authorization to Acquire a Permanent Water Line Easement from Hollins Manor for the T.C.E. Water Project COUNTY ADMINISTRATOR'S COMMENTS: a ~ ~.. BACKGROUND' The Board of Supervisors has approved the T.C.E. Water Project with appropriate funding. One of the properties involved is owned by Hollins Manor, a Virginia limited partnership. Staff would recommend that the payment for acquisition of this permanent water line easement be in the agreed upon amount with the property owner of $3,000.00. An Ordinance authorizing acquisition of this easement is attached. FISCAL IMPACT' The cost of the easement acquisition is included as part of the project budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing acquisition of this easement at a cost of $3,000.00. SUBMITTED BY: APPROVED: ~~ Gary Rob t on, P.E. Utility ector Gam/ Elmer C. Hod County Administ or Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens I~ AT A REGULAR MEETING OF THE BOARD OF SUPERVIS ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE FOR AUTHORIZATION TO ACQUIRE A WATER LINE EASEMENT FROM HOLLINS MANOR FOR THE T.C.E. WATER PROJECT WHEREAS, a permanent water line easement across a tract of land owned by Hollins Manor, a Virginia limited partnership, is required in connection with the T.C.E. Water Project; and, WHEREAS, staff has negotiated with the property owner for the acquisition of said easement and the owner has agreed to accept the sum of $3,000.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on November 22, 1994, and the second reading was held on December 13, 1994. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a permanent water line easement from Hollins Manor, for the sum of $3,000.00 is hereby authorized and approved; and 2. That the consideration of $3,000.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for the T.C.E. Water Project; and, 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. .a _~ I 4. That this ordinance is effective immediately upon its adoption. ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request to vacate a 20 foot drainage easement located on the eastern property line of lot 30A, Twin Mountain Drive, located in Falling Creek Estates, and recorded in Plat Book 9, Page 71, and re-subdivided and recorded in Deed Book 1126, Page 346, situated in the Vinton Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~` J~t~o-~rc.yx.c.ti1L, Q.~ -h-c..ct aC.c...c_.~ EXECUTIVE SUMMARY• The petitioner, Roanoke County Engineering & Inspections Department, on behalf of Mr. and Mrs. Andrews, the property owner, is requesting that the Board of Supervisors vacate a 20 foot drainage easement, as described above by ordinance (see attached map) . BACKGROUND: The current property owners for many years have been experiencing stormwater runoff from the adjacent property which did not follow the recorded drainage easement. Roanoke County as a part of our maintenance program agreed to improve the channel where the water currently runs, and vacate the old 20 foot drainage easement, in return for the property owners granting a new 10 foot drainage easement to Roanoke County. The drainage improvements have been completed, and the new 10 foot drainage easement has been conveyed to the County. Therefore, Roanoke County as a part of our contractual agreement with the property owner is requesting the Board of Supervisors to vacate the existing 20 foot drainage easement. a ,~~` ~"'' SiJNII~iARY OF INFORMATION: Roanoke County staff is requesting-that the described drainage easement be vacated in accordance with Chapter 11, Title 15.1- 482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. Roanoke County staff have no objections to this vacation. First reading of the proposed ordinance is scheduled to be held on November 22, 1994; a public hearing and second reading is scheduled for December 13, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the 20 foot drainage easement located on the eastern property line of lot 30A, Falling Creek Estates, and instruct the County Attorney to prepare the necessary ordinance. TTED BY: APPROVED BY: ~rfiohd Covey, Di`~ect~r Elmer C . Hodg~/ of Engineering & Ins ections County Administr or --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens pc: Paul Mahoney, County Attorney 2 ~/~ FETES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A C0.11~POSITE OF DEEDS, PLATS, AND CALCULATED INF'OR,~ATIDN AND DO NOT REFLECT AN ACCURATE BOUNDARY 5URYEY. PROPERTY OF WILLIAM C. & STEPHANIE MURPHEY N 98'15'27" E 106.64T^ 2 N~ PROPOSED ~ a 10' DRAINAGE o PROp£RTY of EASEMENT cOy ROBERT W. dt ELIZABETH P. -- ~ BROWN, JR. PROPERTY OF \ ~ TAX MAP No, 50.04-1~-20.7 MICHAEL E. do PAUL B. G. VIA 3 ~ ~ LOT 30A BLK 3 SEC 3 ~--~ ~ ~ FAWNG CREEK EST. EXISTING 20' M ~ D.8.1283-PG.1755 ~ DRAINAGE EASEMENT ~ ~- PROPERTY OF (Aa shown on D.B1128-PG.346) 1 1111 MAURICE C. & LINDA TO BE VACATED ~ ANDREWS, JR. ~ I S 01'47'50" E 29.96' ~ \ , _ 84.39' ~3,~, 5~ N ~ ~35•~2 ~ cfru4°se97°~wv MOVN~ p,1N ORS ~N TAX MAP N0. 50.04-1-20 SCALE: 1 "~50' PLAT SHOWING PROPOSED DRAINAGE EASEMENT CONVEYED TO ROANOKE COUNTY BY MAURICE C. & LINDA ANDREWS, JR. PREPARED BY ROANDKE COUNTY ENGINEERING Dls'PART~rtENT REV, DATE:. 3 ACTION # ITEM NUMBER ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request to vacate a portion of dedicated right-of-way known as Astor Avenue, located on the northern property line of Lot 1, Block 3, Chesterfield Court Subdivision and recorded in Plat Book 2, Page 176, located in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• The petitioner, Woods, Rogers & Hazlegrove, P.L.C., on behalf of Ms. Suzi Jean Mason, the owner of Lot 1, is requesting that the Board of Supervisors vacate a portion of Astor Avenue, as described above, by Ordinance, in order to remove the encumbrance on her property (see attached map). BACKGROUND• When Chesterfield Court Subdivision was created Astor Avenue was established for a possible future street which never occurred. Astor Avenue and the Mason property adjoins the Hunting Hills Country Club. At the time this subdivision was created, the right- of-way was extended to the property line for future extension. With this parcel being surrounded by the golf course, there is virtually no possibility of an extension, thus eliminating the need for that portion of right-of-way. County staff has evaluated the right-of-way and has determined that it serves no purpose and should be vacated with the condition that a portion of the right-of-way be kept for a tee-turnaround; and that a 20 foot drainage easement be dedicated to Roanoke County. ~~~ S'[7NIlKARY OF INFORMATION: Roanoke County staff is requesting that the described right- of-way be vacated and a 20 foot drainage easement be dedicated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed ordinance is scheduled to be held on November 22, 1994; a public hearing and second reading is scheduled for December 13, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the portion of right-of-way located on Lot 1, Block 3, Chesterfield Court Subdivision and on the condition a 20 foot drainage easement be retained. Instruct the County Attorney to prepare the necessary ordinance. ~UB~TTED BY: APPROV D ~_. ~.r' r ~'V Arnold Covey, Direc or Elmer C. Hodg of Engineering & Inspections County Administ for --------------------------------------------------------------- Approved Denied Received Referred To ( ) Motion by: ( ) ( ) ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs pc: Paul Mahoney, County Attorney S 3 NORTH PROPOSED STREET TO BE 20' DRAINAGE VACATED ESMT. ' S 85 55'00" W 40.00 184.25' N~' N CP 'O AVE. ASTOR 68, 185.73' ~' N . oo. ~ _'; ~ TURN-AROUND d Z ~ ~ c°o~ O ~ ~ PROPERTY OF o o z o} SUZI J. MASON s ~ ~ ° N TAX MAP No. 87.11-2-17 o° .o ~ ~ N 82 38' 00" E 229.10' SCALE: 1 "=50' DATE: 09-15-94 REQUEST TO VACATE A PORTION OF DEDICATED RIGHT-OF-WAY ROANOKE COUNTY KNOWN AS ASTOR AVENUE, LOCATED ON THE NORTHERN PROPERTY ENGINEERING & LINE OF LOT ], BLOCK 3, CHESTERFIELD COURT SUBDIVISION INSPECTIONS DEPARTMENT AND RECORDED IN PLAT BOOK 2, PAGE 176, LOCATED IN THE CAVE SPRING ?KAGISTERIAL DISTRICT. G: \CAD\PLATS\8711217 ~3 amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are,- repealed. 3. That Woods, Rogers & Hazlegrove shall record a certified copy of this ordinance along with a map showing such vacation with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by the owner, their heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded._ vacation.woods.rog rV r ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request to vacate a 15 foot water line easement located on Parcel 87.06-4-2 (Route 419, Electric Road) recorded in Deed Book 1034, Page 385, located in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: Q J ~ ~ ~~ ~~ EXECUTIVE SUMMARY• The petitioner, Fralin and Waldron, Incorporated, the owner of this parcel, is requesting that the Board of Supervisors vacate a 15 foot water line easement, as described by ordinance in order to remove the encumbrance (see attached map) on their property. SUMMARY OF INFORMATION: Fralin & Waldron, Incorporated the developer of Fralin & Waldron Office Park III have petitioned the Board of Supervisors to vacate an existing water line easement which traverses the property from north to south. The waterline contained within the existing easement was abandoned and relocated as a part of the development of the office building. Now since all site improvements have been completed and accepted by Roanoke County, Fralin & Waldron, Incorporated would like to remove the encumbrance of the abandoned easement from their property. Roanoke County staff have no objections to this vacation. Roanoke County staff is requesting that the described easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended by the adoption of the attached ~• ordinance. ~~ First reading of the proposed ordinance is scheduled to be held on November 22, 1994; a public hearing and second reading is scheduled for December 13, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the 15 foot water line easement located on parcel 87.06-4-2 and instruct the County Attorney to prepare the necessary ordinance. ~S~MITTED BY: APPROVED BY: ~'rnold Covey, Direc or Elmer C. H ge of Engineering & In pections County Admini rator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens pc: Paul Mahoney, County Attorney 2 ROUTE 419 ELECTRIC RO AD N ~ ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT PLAT SHOWING EXISTING 15' WATER LINE EASEMENT TO B£ VACATED BY ROANOKE COllNTY G: \cno\PU-rs\e7osa~ 10- 20-94 z~ NORTH ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE VACATING A 15-FOOT WATER LINE EASEMENT LOCATED ON PARCEL 87.06-4-2 (ROUTE 419, ELECTRIC ROAD) OF RECORD IN DEED BOOK 1034 AT PAGE 385, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Fralin and Waldron, Incorporation has requested the Board of Supervisors of Roanoke County, Virginia to vacate a 15- foot water line easement located on Parcel 87.06-4-2 in the Cave Spring Magisterial District of record in Deed Book 1034, page 385 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 22, 1994; and the second reading of this ordinance was held on December 13, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 15-foot water line easement located on Parcel 87.06-4-2 in the Cave Spring Magisterial District of record in Deed Book 1034, at page 385, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts z~ of ordinances in conflict with the.-provisions of this ordinance be, and the same hereby are, repealed. 3. That Fralin and Waldron shall record a certified copy of this ordinance along with a copy of a map showing such vacation with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsi- ble for all costs and expenses associated .herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by it, their heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. vacation.(&w ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request to vacate a portion of dedicated right-of-way along the existing cul-de-sac on Hidden Woods Drive located in Fairway Forest Estates - Section 3 Subdivision and recorded in Plat Book 11, Page 183 and situated in the Windsor Hills Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUNIlKARY The petitioner, FFE Development Corporation, the owner of Fairway Forest Estates, is requesting that the Board of Supervisors vacate portions of the cul-de-sac which are located outside the required 50 foot right-of-way (see attached map). BACKGROUND• The street, Hidden Woods Drive, is being extended by a new development named Hidden Woods Subdivision. The portions of the cul-de-sac, which extends beyond the 50 foot right-of-way width is requested to be vacated due to the extension of the street. SUMMARY OF INFORMATION: Roanoke County staff is requesting that portions of the cul- de-sac outside a 50 foot right-of-way be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. Roanoke County staff and the Virginia Department of Transportation have no objections to this vacation. ~'""~ First reading of the proposed ordinance is scheduled to be held on November 22, 1994; a public hearing and second reading is scheduled for December 13, 1994. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the vacation and instruct the County Attorney to prepare the necessary ordinance. B BMITTED BY: APPROVED BY: Arnold Covey, Direc or Elmer C. Ho ge of Engineering & In pections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens pc: Paul Mahoney, County Attorney 2 ~-5 NORTH :; 3 - ~ 2 -'~ ;~ 1 • 47,319 S. F. ~~,• •~ 49,483 S.F.~ ' ~' ;~ , ~I ~ 1I:' ~ ;~I x--15' P.U.E.; ; I ~ i ~ rLf 'SEE ':~' - ~ c #6. ~ NEw 8~ s.z, s8o s. F ^~ BLOCK 2 r: SECTON No.4 ~ FAIRWGY FOREST ESTATES 757 ~- :~: ~ Y rn ~ ~ ~ ~ 0 r ~. - O -` Sg ~- zt '_ 1^C-60 ~ - C-3 _ `r "'".r ; -- _ S 65'31'g0' W 229.70' 6\ 8.~ ~~ " ` a, < HIDD€N WOODS DRIVE iG.33~_ = I i' S:=.,. R'E. y;C3vj `~' R, .'. { f~ !~- - -- -~ AREA TO BE VACATED ROANOKE COUNTY ~~~ ~ VACATE A PORTION of DIDICATID RIGHT-0F WAY ALONG THE UTILITY ~ISTLNG CUL-DE-SAC OF HIDD~1 6dl~ODS DRIVE IACATID LN FAII~JAY FOREST ESTATES -SECTION 3 SUBDIVISION AND RECORDED TN PLAT DEPARTMENT BOOK 11, PAGE 183 AND SITUATED IN THE WI?~IDSOR HILLS MAGISTERIAL DISTRICT ` 3 =5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE VACATING A PORTION OF A DEDICATED RIGHT-OF-WAY ALONG THE EXISTING CUL-DE-SAC ON HIDDEN WOODS DRIVE LOCATED IN FAIRWAY FOREST ESTATES - SECTION 3 AND RECORDED IN PLAT BOOK 11, PAGE 183, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, FFE Development Corporation has requested the Board of Supervisors of Roanoke County, Virginia to vacate a portion of a dedicated right-of-way along the existing cul-de-sac on Hidden Woods Drive located in Fairway Forest Estates - Section 3 in the Windsor Hills Magisterial District of record in Plat Book 11 at page 183 in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 22, 1994; and the second reading of this ordinance was held on December 13, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a dedicated right-of-way along the existing cul-de-sac on Hidden Woods Drive located in Fairway Forest Estates - Section 3 in the Windsor Hills Magisterial District of record in Plat Book 11, at page 183, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, ~"" 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That FFE Development Corporation shall record a certified copy of this ordinance along with a map showing such vacation with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old right-of-way area by it, their heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. vacation.f(edev } 1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Proposed Well-head Protection Overlay District COUNTY ADMINISTRATOR'S COMMENTS: and BACKGROUND: Over seventy percent of County residents are served by publicly operated water systems. Many of these residents get their drinking water from one of the many public wells in the County's system. In fact, Roanoke County has more ground water supplied public water systems than any other county in Virginia. Although Spring Hollow Reservoir is a long-term solution to a decreased reliance on groundwater, major areas of the County will continue to rely on groundwater supplies well into the 21st century. Given the County's reliance on groundwater, protecting our groundwater supply from contamination becomes of critical importance to the health and welfare of County citizens. As awareness of the potential for groundwater contamination grows in Roanoke County and as land development pressures increase, it has become important to study and pursue safeguards to protect our public water supply. In 1992, the Department of Planning and zoning received a State grant to study water supply issues in the County. As part of this grant, three public wells were selected in conjunction the Department of Utility, for in-depth study. Information was researched and compiled on compatible land uses in the area of public water supplies and recommendations made for a proposed well-head protection overlay district. The end product of this grant was the "Roanoke County Wellhead Protection Program" report submitted to the State in May 1993 The purpose of the overlay district is to provide another layer of protection to prevent contamination of the County's public wells. The district would apply to new structures and new land uses within a 1,500 foot radius around the well-head. At this point in time, the proposed overlay district would only apply to the three wells studied under the grant. See enclosed maps. The Department of Planning held a community meeting, in December 1993, to review the Well-head Protection report. The Planning .~ s~ 2 Commission held a public hearing on the proposed district in September 1994 (continued to November) and has forwarded this to the Board with a favorable recommendation. STAFF RECOMMENDATION: Staff recommends as follows: Hold first reading of the Well- head Protection Overlay District and schedule a public hearing for December 13, 1994. Respectfully Submitted, J et Scheid, Planner D partment of Planning and Zoning Approved, ~./ Elmer C. Ho ge County Adminis rator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs r ~~ .. WHP SCALE 1'= 100' Figure 9. Starkey lA Aellhead Protection (AHP) Overlay District. 32 Fig y b D~' ~`/ v~~ LOCa~IOn ~ of Well ~ Tax Parceh 50.01-1-5.4 a oar ~/ 1,500 FEET RADIUS CWHP) _ - Roanoke Bonsack Well No 1 Wellhead Protection CWHP) ^verlay District Scale= 1'=500' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE AMENDING THE ROANOKE COUNTY ZONING ORDINANCE BY ENACTING THE WELL-HEAD PROTECTION OVERLAY DISTRICT WHEREAS, the first reading on this ordinance was scheduled for November 22, 1994; the second reading and public hearing was scheduled for December 13, 1994; and WHEREAS, the Roanoke County Planning Commission held a public hearings on this matter during September and November of 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following language be added to the Roanoke County Zoning Ordinance: ARTICLE III DISTRICT REGULATIONS SEC. 30-75 WHP WELL-HEAD PROTECTION OVERLAY DISTRICT Sec. 30-75-1 Purpose (A) The purpose of the Well-head Protection (WHP) Overlay District is to prevent contamination of public wells, public wellfields, and other groundwater resources that are used as sources of public drinking water. This District will promote the health, safety, and general welfare of the community by protecting the groundwater 1 s ~r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE AMENDING THE ROANOKE COUNTY ZONING ORDINANCE BY ENACTING THE WELL-HEAD PROTECTION OVERLAY DISTRICT WHEREAS, the first reading on this ordinance was scheduled for November 22, 1994; the second reading and public hearing was scheduled for December 13, 1994; and WHEREAS, the Roanoke County CPlannV}i/~ng Commission held a public hearing~on this matter ~~Y ~./?,%~ % N~ 1~; and WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following language be added to the Roanoke County Zoning Ordinance: ARTICLE III DISTRICT REGULATIONS SEC. 30-75 WHP WELL-HEAD PROTECTION OVERLAY DISTRICT Sec. 30-75-1 Purpose (A) The purpose of the Well-head Protection (WHP) Overlay District is to prevent contamination of public wells, public wellfields, and other groundwater resources that are used as sources of public drinking water. This District will promote the health, safety, and general welfare of the community by protecting the groundwater 1 Y supply within the County. ~~ Sec. 30-75-2 Designation of Well-Head Protection Overlay District (A) The governing body of Roanoke County, Virginia hereby establishes and delineates on the Zoning District Maps the Well-head Protection Overlay District, to be referred to on the Zoning District Maps by the symbol WHP. Sec. 30-75-3 Existing Structures and Land Uses (A) The provisions of this article shall apply only to structures constructed and land uses established after ( ). Sec. 30-75-4 Use of Agricultural and Household Chemicals (A) To further the purposes of this District and prevent contamination of public drinking waters in Roanoke County, it is recommended that agricultural or household chemicals, including herbicides, insecticides, fungicides, and pesticides, to be dispersed upon the land or on animals, be applied in accordance with label directions as attached by the manufacturer. Such chemicals shall be disposed in accordance with the Commonwealth of Virginia Department of Environmental Quality, Hazardous Waste Management Regulations. Sec. 30-75-5 Permitted Uses (A) The uses permitted in the Well-Head Protection Overlay District 2 r r y shall be the same as those permitted in the underlying zoning district except as specified in Section 30-75-6. sec. 30-75-6 Prohibited Uses (A) The following use types and uses shall be prohibited within the Well-Head Protection Overlay District: (1) Industry, Type III (2) Landfill, Sanitary (3) Landfill, Construction Debris (4) Commercial Feedlots (5) Automobile Repair Services, Minor. (6) Automobile Repair Services, Major. (7) Scrap and Salvage Services (8) Resource Extraction (9) Underground storage of any chemical or petroleum products for commercial or industrial purposes. This prohibition shall not pertain to the continuation or replacement of such uses in existence at the time of adoption of these provisions. 3 =b (10) The application, depositing, spreading or spraying of any hazardous or toxic chemical and/or biological materials or substances from industrial sources, except that herbicides, insecticides, fungicides, and pesticides may be applied upon the land or on animals in accordance with the manufacturer's directions by an individual properly licensed by the Virginia Department of Agriculture & Consumer Services. (11) The outdoor, uncovered stockpiling of road salt or other deicing chemicals, as a principal use of the property, shall be prohibited. IN ADDITION, ARTICLE II DEFINITIONS AND USE TYPES IS MODIFIED AS FOLLOWS TO ADD A DEFINITION OF ~~PUBLIC WELL~~ (C) PUBLIC WELL - A well that has fifteen (15) or more connections or twenty-five (25) or more people on one well. 2. That this ordinance shall take effect from and after code.wellhead.ord 4 ., j ~- ~J .._~ AT A REGOLAR MEETING OF THE BOARD OF BIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HBLD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TQESDAY, NOVEMBER 22, 1994 ORDINANCE 112294-6 DECLARING A PARCEL OF REAL BSTATE (WELL LOT) IDENTIFIED AB TA% MAP NO. 86.01-1-23, TOGETHER WITH APPIIRTENANT 15' DRIVEWAY AND WATER LINE EASEMENT, LOCATED OFF LANDVIBW DRIVE TO BB SIIRPLIIS AND ACCEPTIN G OFFER FOR THE SALB OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available and deemed unnecessary for other public uses, is hereby declared to be surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on October 25, 1994; and a second reading was held on November 22, 1994, concerning the disposition of the parcel of real estate, formerly a well lot, identified on the Roanoke County Land Records as Tax Map No. 86.01-1-23, together with the appurtenant 15' driveway and water line easement, located north of Roselawn Road off Landview Drive in the Windsor Hills District of the County of Roanoke, Virginia. 3. That an offer for said property having been received, the offer of Deborah S. Peoples to purchase this property for the sum of $500.00 is hereby accepted/=. 4. That acceptance of the offer to purchase the property is subject to the condition that the parcel of land and appurtenant easement shall be added and combined, by deed or by plat, with the property designated as Tax Map No. 86.01-1-24 on the Roanoke County Land Records. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the water operating fund of the Utility Department. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance accepting Deborah Peoples' offer of $500, subject to the condition in paragraph #4, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: cc: File John Willey, Pr Vickie Huffman, John Birckhead, Gary Robertson, Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors operty Manager Assistant County Attorney Director, Real Estate Assessment Director, Utility ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE (WELL LOT) LOCATED OFF LANDVIEW DRIVE AND IDENTIFIED AS TAX MAP NO. 86.01-1-23, TOGETHER WITH APPURTENANT 15' DRIVEWAY AND WATER LINE EASEMENT, TO BE SURPLUS AND ACCEPTING/REJECTING OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of an ordinance to declare a certain parcel of real estate and the appurtenant easement as surplus, and to accept or reject any offers received by the Board of Supervisors for the sale of this property. The subject real estate is identified upon the Roanoke County Land Records as Tax Map No. 86.01-1-23 and is cross-hatched on the attached partial copy of said tax map (marked Exhibit A). BACKGROUND: By deed dated September 14 , 1978 , and recorded in Deed Book 1102 , page 746, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, the Board of Supervisors acquired the above- referenced "Well Lot", together with a fifteen-foot (15') driveway and water line easement. Said lot and easement is shown upon a plat dated 7 Sept. 1978, prepared by Buford T. Lumsden & Associates, P.C., a copy of which is attached hereto (marked Exhibit B). In addition, the Board acquired a 20' driveway and waterline easement extending from Roselawn Road to the above-described 15' easement as shown on Exhibit B. This easement is located within the right-of-way for Landview Drive, which is now in the state secondary road system. For this reason, the 20' easement is not included as surplus property for conveyance or release to a third party purchaser in connection with the well lot. s~ SUMMARY OF INFORMATION: The subject well lot measures 100' by 100' , and is completely surrounded by the adjoining property. It is located north of Roselawn Road off Landview Drive and access is by the 15' driveway and water line easement, since the lot has no road frontage. When the well could no longer be used as a water source, it was removed from service by the Utility Department. (In an agreement with the Utility Department, the owner of the surrounding property was given the right to use the well to water livestock.) The well lot and appurtenant 15' easement have been declared surplus by the Roanoke County Utility Department and are not required for other public uses. The owner of the surrounding property has received notice that the lot is available for sale. A written offer to purchase the well lot and easement has been received. Pursuant to the procedure for the sale or disposal of surplus real estate approved by the Board of Supervisors, any other parties who may be interested in submitting an offer to purchase the well lot and easement may do so in writing no later than November 18, 1994, at 5:00 p.m. FISCAL IMPACT: The proceeds to be received from the sale of this surplus well lot are to be paid into the water operating fund of the Utility Department. ALTERNATIVES: (1) Approve the second reading of the proposed ordinance declaring the well lot identified as Tax Map No. 86.01-1-23, together with the appurtenant 15' driveway and water line easement, located off Landview Drive north of Roselawn Road to be surplus and accepting/rejecting the offer(s) for the sale of same in accordance with staff recommendation made to the Board at the second reading. (2) Decline to declare the well lot as surplus property. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance in accordance with Alternative #1. 2 ~'~ i espectfull s mi ted, Approved y, G~J ohn Willey Elmer C. ,Hod e Property Ma ager County Administra r ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To Minnix Nickens 3 4.05 Ac r ~ ~. ~- ~ .. 48.2 ~ "'~ .- ,, Z • ~ EXHIBIT A ~ .. ~ ~a~ 47 19~~ ~, • ~ o ~ 0 44 '~~ l.64 ~y7 1.14 ~ I .A 4 Ac I s ~ +.+., ,, • -q~ 4 ., ~ x„46. I ~~ ~s y /S/S I.I~ Ac , ~ ~ ~, . ' ~~+~ 91~ ~~~•~ 42 jt~ ~a ~ .~ ~ 32 g • ,~o ,r ~9~A 4 I '~s~ •!. 39 Ac 6930 x 33 00` ~ ~ ? '~ 34 ~ ~~ ~'~ ~•~ 40 ~ I.I 1 1 ~ ~: ' ~9 ~ 6 2 L, ` 35 9 ~~, ~ l.18 Ac (D l r s,o h ~ ~~ ~~ ~` 39.1 46.3 Sg3 ~ (C 3 I` o'' , 36 9w '~ 1.20• Ac 12 Ac J,b ' s ,~ ,s ~.' 37 689 30 rT ~' { I ~,~~ 3 9 ~'s~nr~iry ~~. • 28 ~ • ~ X4.1 F . ,~ 60 ~l a jr' ~ J96 °~a M ~~(wy-7 ' T L Y ~ 27 24 ;v .~ 25 S.o9 ac 22 ~ / 3 ~ ~~~~ c 2.13 AC ~ • .. ` J9yJ; ~ ~ ~ ~ 46 Qc ~ ''' 6,qB y \ a ^ ~ 3 4 r ~ •~ ~ ~ R.C. BS. ~ 1.62 Ac ~ 6oi9 h •.. ~ ~ A 25~:~ 4~.1 • ., ~' 3978 391I20 p 22.1 Z -z 60 m ~~ 6033 b, a~ ;' 5971 ~~• 2.32 Ac i o p. '~ w 1.3 + 606 4c S o ~ t A • i / ~ ~ 't I -t '^ ~~ d 41 ~ .., .., 20.1 j ,~ oso- ,, ~- \. ••~ ~ oh~~ ~~~ ~ ~ 600 I . I ~f 2.44 Ac G,c ~.. `ti'p, ~, ~ ~ 2.27Ac ' +'°r •6061 ~ 1.2 20.2 :u 39 ~ ~ 0 2.63 Ac %,° 608 .~~ ~. r-r 31 1:67Ac r~/ 3661 • °` I i'„ O ~ t°~. ~ 2 , I.eo A~ '~~ +~ 35 ~'°~ ~ 3 33 p~°; ~t0°~ 36 - 6129 silo " s,s~ ~ 32 • 1 '0a a~ ~?!~ ~~~ti 30 •w 51 ~ 6 1 ~ - ••'' ~ - bCC~~lU~ PA;~ It~O EXHIBIT B 1 ^ ~J 5 SGo"S»'E -" 6 \~ ~ ~ t _ .oo.oo' \ ~'•M b~ M' ~ o ~. e \ i ~`` ~` 4 ~~ I hS~ ySELL .Ol. I -1J.~d'~o ,To''.riT ~ - i I ~ ° h t;! ~~ '~,3, 8 i }0 ~ ~ V~ '~~, o ` ~ ~ I ~ ~ I . L •^~ ~ ~l 1. ~ I 1 C~ l u I o -~" 6. ~7 /'G. 327 ~ t._ I i I ~ o. \~ i0' .... - ~ ~1 . ` ~ ~ ~;~, \ ~ , ~, I ~`~` \\ I PLAT SHOtiI N6 y`~ ~ \ ~~ \ r+ELL LOT AND 15' DRIYECIAY d f~ATER LINE EASEt;~JVT "~~~.~_ ~ BEING GRAYiEO TO ~J ~ ,\ ~ BOARD OF COUNTY SUPERVISORS ~ ~ OF RO!atJOKE COU~tTY. YA. ~~~ BY hiARY' ANN GRISSO SCHUERb1A~7! b ROBERT E. SCHUERttANN ACID 20' ORIYEV~AY d 1YATER LINE EASEh',E.NT arL i ~: ;,~~, BEING GRANTED TO ~ d.s ~~ RY R F R ANOICE COUNTY. YA. ~~ BtrFO?D T.. BOARD OF COUNTY SUPE ISO S 0 0 ,~~ ~~1c~~ ~' jLICENz E7 t b. ' LEMON b LA"'301. INC. Q 1010 ~ ~:.~ SITUATED OH THE RORTN S1DE OF YA. SECO;IDARY ~ ~,,~ Ff~7Y. 1!689 (ROSELA~~TI ROD) t~,~r+1~> ROA;i01(E COUNTY, Y 1 ~G 1 i11 A StAU s 1' • 60• OATfi 7 SETT. 1l7t f1J:O~D t. LL ::~~_y Q A~~~:lAT~~. P. C. CERTiFIEO UN~ SL'.^.VFYOZS r.~r.-.~..~ ~:- _:.._~ ---- ..._..... Cp.Wyt r~ - S/Y si AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE DECLARING A PARCEL OF REAL ESTATE (WELL LOT) IDENTIFIED AS TA% MAP NO. 86.01-1-23, TOGETHER WITH APPURTENANT 15' DRIVEWAY AND WATER LINE EASEMENT, LOCATED OFF LANDVIEW DRIVE TO BE SURPLUS AND ACCEPTING/REJECTING OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available and deemed unnecessary for other public uses, is hereby declared to be surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on October 25, 1994; and a second reading was held on November 22, 1994, concerning the disposition of the parcel of real estate, formerly a well lot, identified on the Roanoke County Land Records as Tax Map No. 86.01-1-23, together with the appurtenant 15' driveway and water line easement, located north of Roselawn Road off Landview Drive in the Windsor Hills District of the County of Roanoke, Virginia. 3. That an offer for said property having been received, the offer of to purchase this property for the sum of $ is hereby accepted/rejected. 4. That acceptance of the offer to purchase the property is subject to the condition that: ~~ 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the water operating fund of the Utility Department. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF A 4.41-ACRE PARCEL OF REAL ESTATE (TAX MAP NO. 77.15-1-11) KNOWN AS THE OGDEN COMMUNITY CENTER LOCATED AT 2932 OGDEN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to authorize the conveyance of a 4.41-acre parcel of real estate (Tax Map No. 77.15-1-11) located at 2932 Ogden Road and known as the Ogden Community Center. BACKGROUND' The Board of Supervisors of Roanoke County, Virginia, previously declared this property to be surplus and available for sale to the public on January 26, 1993. SUMMARY OF INFORMATION: The County has advertised this property for sale, has been actively marketing this property, and is in the process of receiving bids. The legal advertisement established a deadline for the receipt of bids to be October 7, 1994. The second reading and public hearing on the sale of this property was scheduled for October 11, 1994, and was continued to November 22, 1994. FISCAL IMPACT' Funds received from the sale of this property will be deposited into the Capital Projects Fund, net of expenses incurred during marketing of this real estate. I~~ ACTION NUMBER ITEM NUMBER ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUNIIKARY OF INFORMATION: 1. Blue Ridge Community Services Three year term of Rita J. Gliniecki will expire December 31, 1994. Mrs. Gliniecki has served two consecutive terms and is not eligible for reappointment. Three year term of Dr. Joseph Duetsch, Member at Large, will expire December 31, 1994. The Member at Large appointment must be confirmed by the City of Roanoke and City of Salem. 2. Building Code Board of Adjustments and Appeals Four-year term of Wilmore T. Leffell, Vinton District, will expire December 12, 1994. Members of this Board should represent different occupational fields with one member being an experienced building contractor and one member a licensed professional engineer or architect. Mr. Leffell is a building contractor. 3. Court-Community Corrections Policy Board Three year terms of Harry C. Nickens and Mr. Dana Martin will expire December 31, 1994. 4. Library Board Four year term of Lessa Dalton, Cave Spring Magisterial District, will expire December 31, 1994. I R f K~-s 5. Roanoke County Planning Commission Four year term of A. Kyle Robinson, Vinton Magisterial District, will expire December 31, 1994. SUBMITTED BY: Brenda J. H ton Deputy Clerk APPROVED BY: Elmer C. Hodge County Administra ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION 112294-7 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 22, 1994, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 17, inclusive, as follows: 1. Approval of Minutes for October 11, 1994, and October 25, 1994. 2. Acceptance of Water and Sanitary Sewer Facilities Serving Chateaumont of Hunting Hills. 3. Acceptance of Sanitary Sewer Facilities Serving Greene Sanitary Sewer Extension. 4. Acceptance of Water and Sanitary Sewer Facilities Serving Waterford, Section 5. 5. Request from the Fifth Planning District Commission for Resolution of Support for the Continuation of the Rural Transportation Planning Program. 6. Request to Appropriate Monies for Public Assistance and Service Programs for the Department of Social Services. 7. Request for Acceptance of Barrens Road Extension into the Virginia Department of Transportation Secondary Road System and the Abandonment of Route 9553. 8. Request for Approval of Raffle Permit from Child Abuse Prevention Council of Roanoke Valley, Inc. 9. Request for Resolutions Retirement of: (a) Garland H. "Sammy" of Appreciation Upon the Rucker, General Services Department. (b) Beverly C. Webber, Social Services Department. 10. Request for Approval of 50/50 Raffle Permit for Calendar Year 1995 from William Byrd High School Cheerleading Booster Club. 11. Request for Authorization to Reimburse General Services Budget for Recycling Expenses with Roanoke Valley Resource Authority Landfill Grant. 12. Reimbursement Resolution for Expenditures Prior to the Issuance of the Approved Spring 1995 VPSA Bond Sale. 13. Requests for Approval of Execution of a Deed of Boundary Settlement to Resolve Overlap of Property. 14. Acceptance of 0.491 Acre of Land For Byers Road. 15. Request for Acceptance of Courtland Road, Hillview Drive, North Rome Drive and Gala Drive into the Virginia Department of Transportation Secondary Road System. 16. Request for Acceptance of Cider Mill Court and Huntridge Road in to the Virginia Department of Transportation Secondary Road System. 17. Request for Appointment of a Representative to the Disability services Board. 18. Acceptance of Grant to Police Department from Department of Motor Vehicles for DUI Enforcement. 19. Acceptance of Grant to County and Unified Human Services Transportation System (UHSTS) from the Commonwealth of Virginia to Expand Public Transportation Services within County. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with Items 18 and 19 added, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: ~.. Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors CC: File Arnold Covey, Director, Engineering & Inspections Vickie L. Huffman, Assistant County Attorney Terry Harrington, Director, Planning & Zoning D. Keith Cook, Director, Human Resources Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Betty McCrary, Director, Social Services Andrew Glenn, Assistant Director, General Services John Cease, Chief of Police John Chambliss, Assistant County Administrator _ October 11, 1994 r7Z C Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 11, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of October, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., t ber changes since. Mr. Mahoney advised that all other localities have approved the contract. In response to questions, Mr. Hodge advised that staff was still working on minor changes to the contract such as grammar and wording. Mr. Hodge thanked Stewart Lassiter, a consultant who was hired by four of the localities to negotiate the contract with Roanoke City. Following discussion there was Board consensus that all three phases should begin at the same time. Mr. Mahoney responded that he would request additional language in the contract regarding the time frame. Supervisor Johnson moved to adopt the resolution authorizing execution of the contract. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RE80LIITION 101194-1 APPROVING AND AIITHORIZING THE EXECIITION OF THE REGIONAL SEWAGE TREATMENT CONTRACT ON BEHALF OF THE COITNTY OF ROANORE WITH THE CITY OF ROANORE, THE CITY OF SALEM, THE COIINTY OF BOTETOIIRT AND THE TOWN OF VINTON WHEREAS, the parties to this contract desire to protect the health and well-being of their citizens, the community and its environment, and to dispose of the waste by-products of the community in a safe and efficient manner sharing costs and benefits; and, WHEREAS, the parties agree that it is necessary to Octo6-er 1994 directed to mail a certified copy of this resolution to the Clerks for the City Councils of the City of Roanoke and the City of Salem, the Town Council for the Town of Vinton and the Board of Supervisors of the County of Botetourt. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ?. Rest for Aonroval to Transfer Bond Funds to Schools for Land Acctuisition. (John Chambliss. Assistant County Administrator) A-101194-2 Mr. Chambliss reported that the 1993 General Obligation Bonds included $750,000 for a new Cave Spring High School site in the County portion of the bonds. On August 25, the School Board authorized the exercise of an option on the purchase of 11.10 acres in the amount of $130,000. Mr. Chambliss requested that the Board reappropriate $130,000 from the County portion of the 1993 bond proceeds to the School portion of the proceeds for the purchase of land. Supervisor Nickens advised that he would not support this issue until there was a master land plan for Cave Spring High School. Supervisor Minnix moved to approve the request. The October 11. 1994 $20,000 funding from the Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: PIIBLIC HEARINGS 1. Public Hearin and Ado tion of a Resolution on the Issuance of General Obli ation School Bonds in the Estimated Maximum Amount of 53,200,000 to Finance Certain Ca ital Pro'ects for School Pur oses. Diane H att Finance Director R-101194-4 Ms. Hyatt advised that the Board of Supervisors approved application to the Virginia Public School Authority for $3,200,000 of School bonds on August 23, 1994. As part of the closing procedures, the Board is required to hold a public hearing on the sale and adopt a resolution to be submitted to the VPSA. Ms. Hyatt explained that there was no fiscal impact for debt service during the current budget year and funds will be included in the FY 1995-96 budget to pay for future debt service. No citizens spoke on this issue. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None issuance and sale of the Bonds in the form and upon the terms established pursuant to this Resolution. 2. Sale of the Bonds. It is determined to be in the best interest of the County to accept the offer of the Virginia Public School Authority (the "VPSA") for the VPSA to purchase from the County, and to sell to the VPSA, the Bonds at the price of par, upon the terms established pursuant to this Resolution. The County Administrator and the Chairman of the Board, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized and directed to enter into a Bond Sale Agreement dated as of October 18, 1994 with the VPSA providing for the sale of the Bonds to the VPSA in substantially the form on file with the County Administrator, which form is hereby approved ("Bond Sale Agreement"). 3. Details of the Bonds. The Bonds shall be issuable in fully registered form in denominations of $5,000 and whole multiples thereof; shall be dated the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds, Series 1994A"; shall bear interest from the date of delivery thereof payable semi-annually on each January 15 and July 15 (each an "Interest Payment Date"), beginning July 15, 1995, (or such other date as the County Administrator may approve) at the rates established in accordance with paragraph 4 of this Resolution; and shall mature on July 15 (or such other interest rates, principal amount and Principal Installments as having been so accepted as authorized by this Resolution. 5. Form of the Bonds. For as long as the VPSA is the registered owner of the Bonds, the Bonds shall be in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. On twenty 20 days written notice from the VPSA, the County shall deliver, at its expense, Bonds in marketable form in denominations of $5,000 and whole multiples thereof, as requested by the VPSA, in exchange for the temporary typewritten Bond. 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds: (a) For as long as the VPSA is the registered owner of the Bonds, all payments of principal of, premium, if any, and interest on the Bonds shall be made in immediately available funds to the VPSA at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds. Octo Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. The County Administrator is authorized to approve such other redemption provisions, including changes to the redemption dates set forth above, as may be set forth in the Bond Sale Agreement. 8. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, and the premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any of the Bonds shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of, and the premium, if any, and the interest on the Bonds as such principal, premium, if any, and il. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds. The County Administrator and the Chairman of the Board, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonds, the VPSA, the investment manager, and the depository substantially in the form on file with the County Administrator, which form is hereby approved. 12. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 13. Further Actions. The County Administrator, the Chairman of the Board, and such other officers, employees and agents of the County as either of them may designate are hereby authorized to take such action as the County Administrator or the Chairman of the Board may consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. 14. Effective Date. This Resolution shall take October 11. 1994 There was no discussion and no citizens present to speak on this issue. Supervisor Kohinke moved to approve the first reading and set the second reading for October 25, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 2. Ordinance Authorizinc Exchange of Real Estate Between Shimchock's Litho Service Inc. and the County of Roanoke. (Paul Mahoney, County Attorney) Mr. Mahoney reported that Shimchock's Litho Service and the Department of Economic Development are working to relocate a company interested in building on this site. Shimchock's Litho Service has proposed an exchange of property with the County of Roanoke. This exchange allows the relocating company to have a better site on which to build adjacent to an existing industry. There were no citizens present to speak on this issue and no discussion. Supervisor Johnson moved to approve the first reading and set the second reading for October 25, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None October 11 1994 Code in Order to Adopt the Latest Edition of This Code and to Increase Certain Permit Fees and Fines. (Donald Gillisvie, Fire Marshal) Fire Marshal Gillispie advised that this ordinance is necessary to bring the County into conformity with the latest edition of the fire prevention code. Additionally, certain permit fees have been added to cover the administrative costs of enforcement and appeals. An increase in the penalty for parking in fire lanes is also included. There were no citizens present to speak on this issue and no discussion. Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for October 25, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 5. Ordinance Amendin and Reenactin Ordinance No. 2308 Which Grants to Boothe American Com an of Detroit Michi an D B A Salem Cable TV the Ri ht to Erect. Construct, Overate and Maintain a Community Antenna Television (CATV) Svstem. Losevh Obenshain, Senior Assistant County Attorney) Mr. Obenshain advised that the negotiating team had and Donna P. Gra son for the Pinkard Court Road and Drainage Improvement Project. (Paul Mahoney, County Attornev) 0-101194-5 There was no discussion and no citizens were present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 101194-5 AIITHORIZING T8E ACQIII3ITION OF A PERMANENT DRAINAGE EASEMENT FROM RODERIC L. MOORE AND DONNA P. GRAYSON FOR THE PINRARD COIIRT ROAD AND DRAINAGE IMPROVEMENT PROJECT WHEREAS, in connection with the Pinkard Court Road and Drainage Improvement Project, it is necessary to acquire a permanent drainage easement upon, over, under and across property currently owned by Leroy J. Anderson and to be purchased by Roderic L. Moore and Donna P. Grayson, and designated on the Roanoke County Land Records as Tax Map No. 87.08-1-38; and, WHEREAS, the location of the easement, varying in width from 15.01 feet to 15.08 feet, and consisting of a total area of 0.032 Ac., is shown and designated upon a plat dated October 21, 1992, made by the Roanoke County Engineering Department; and, WHEREAS, staff has negotiated the purchase of said Octob and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ?. Ordinance Authorizing Ouit-Claim and Release of Sanitary Sewer Easement within Boundaries of Fox Ridge Road and Located between Lots 2 and 22 of Hunting Hills, Section 23. (Paul Mahoney, County Attornevf 0-101194-6 There was no discussion and no citizens were present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 101194-6 AOTHORIZING QIIIT-CLAIM AND RELEASE OF SANITARY SEWER EASEMENT WITHIN BOIINDARIES OF F08 RIDGE ROAD AND LOCATED BETWEEN LOTS 2 AND 22 OF HUNTING HILLS, SECTION 23 WHEREAS, in order for Fox Ridge Road (State Route 1420) to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of- way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release of October 11. 1994 following conditions: a. VDOT issuance of a permit for the sanitary sewer lines or facilities. b. The facilities located within the 50-foot right-of-way, between Lots 2 and 22 of Hunting Hills, Section 23, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Fox Ridge Road is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Ordinance vacating and Closing an IInimproved Portion of Right-of-Wav Rnown as Creek Circle, Along the Eastern aide of Mistv Forest October 11, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved portion of right-of-way known as Creek Circle, as shown on the 'Plat Showing Part of Creek Circle to be Vacated for Custom Development Corporation' dated June 15, 1994, a copy of which is attached hereto, created by an unrecorded plat for Norwood Corporation dated March 12, 1959, shown on the Roanoke County Land Records (Tax Map #95.03), and bounded by property owned by Custom Development Corporation which is designated on the Roanoke County Land Records as Tax Map Nos. 95.03-2-17, 95.03-2-18, and 95.03-2-19, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance, together with a copy of the attached plat, with the Clerk of the Circuit Court of Roanoke County, Virginia, and all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the current Petitioner, Custom Development Corporation, or its successors or assigns; and, 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances October 994 R-101194-8.h R-101194-e.i Supervisor Minnix moved to adopt the resolution with Item 3 removed for a separate vote and a revision to the resolution in Item 5. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Supervisor Johnson moved to approve item 3. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: None ABSTAIN: Supervisor Eddy RESOLIITION 101194-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 11, 1994, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of Committee Appointments to the Community Corrections Resources Board and the Roanoke Regional Airport Commission. October 11 1994 On motion of Supervisor Johnson to approve Item 3, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: None ABSTAIN: Supervisor Eddy RESOLIITION 101194-e.b SOPPORTING THE EFFORTS OF THE AMERICAN SHOWS FOR A NATIONAL "GREEN DAY" WHEREAS, in 1994, the American Shows, in cooperation with other local organizations, sponsored "Green Day" during the Lawn-Garden and Flower Show held at the Salem Civic Center; and WHEREAS, American Shows offered free admission to citizens who delivered cans and newspapers to their recycle collection bins, with all proceeds going to educational programs of the Clean Valley Council; and WHEREAS, this event included involvement from organizations such as Clean Valley Council, Cycle Systems, Valley Beautiful, the Roanoke Times and World News and the Roanoke City and Roanoke County Solid Waste Departments; and WHEREAS, American Shows would like to establish a national "Green Day" to educate and promote recycling awareness with the collection of aluminum cans and newspapers; and WHEREAS, American Shows is requesting the endorsement of local and state governments for this project. THEREFORE, BE IT RESOLVED that the Board of Supervisors supports efforts to reduce the waste stream and to preserve our October 11 1994 - I local governments thousands of dollars. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, joins the Board of Directors of the Virginia Association of Counties in supporting Constitutional Amendment 2, and urges the citizens of Roanoke County to vote yes on Constitutional Amendment 2. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens NAYS: None ABSTAIN: Supervisor Eddy RESOLIITION 101194-8.e ENDORSING APPALACHIAN POWER'S APPLICATION TO THE DEPARTMENT OF GAME AND INLAND FISHERIES FOR BOATING RESTRICTIONS IIPSTREAM OF THE NIAGARA DAM ON THE ROANORE RIVER WHEREAS, Appalachian Power installed a boat restraining barrier upstream of the Niagara Dam in 1991; and WHEREAS, the barrier is designed to prohibit boaters from entering hazardous areas due to river flow through the powerhouse and over the top of the dam; and WHEREAS, while the barrier is effective, law enforcement officials have no authority to issue summonses for violations; and WHEREAS, Appalachian Power has applied to the Department of Game and Inland Fisheries for authority to install "No Boat" signs on the barrier and enable law enforcement October 11 1994 BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: H. Odell Minnix Seconded By: Not Required Yeas: Supervisors Johnson Kohinke Minnix Nickens Eddy Nays: None RESOLIITION 101194-8.h REQIIESTING ACCEPTANCE OF CAMNEY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described below was established prior to July 1, 1983 , and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Camne Lane Len the 0.15 miles. From: the intersection of State Route 1033 (Chestnut Mountain Drive) in a northerly direction 0.15 miles. To: aturn-around located at its terminus. Guaranteed Right-of-Way Width: 50 feet. Plat Recorded, Date: March 22, 1994, Deed Book: 1282 Page: 1893, recorded March 22, 1994, Deed Book 1229, Page il, recorded June 14, 1994, Deed Book 882, Page 63, recorded June 14, 1994, Deed Book 1319, Page 986, recorded June 14, 1994, Deed Book 1232, Page 1652, recorded November 16, 1993, Deed Book 1449, Page 1806, recorded June 27, 1994, Deed Book 1449, Page 1801, June 27, 1994, Deed Book 1441, Page 839, recorded April 6, 1994, Deed Book 1427, Page 1085, recorded December 3, 1993, Deed Book 1427, Page 1085, recorded December 3, 1993, Deed Book 1427, Page 1090, recorded December 3, 1993, Deed Book 1448, Page 25, recorded June 8, 1994, _ October 11 1994 From: the end of state maintenance in a Southeasterly direction 0.08 miles. To: aturn-around located at its terminus. Guaranteed Right-of-Way Width: 50 feet. Plat Recorded, Date: July 12, 1994, Deed Book: 1380, Page 1443, Deed Book 1173, Page 413, Deed Book 1380, Page 1443 and Deed Book 1215, Page 1014, recorded January 24, 1994, in the Roanoke County Clerk's Office. BE FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to §33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: H. Odell Minnix Seconded By: Not Required Yeas: ~,,,,o,-~.; ~~,.~ T,., Edcl~ Nays: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He announced that he read an article in the Roanoke Times & World-News concerning ridgeline protection and pointed out that the Summit Apartments which was photographed for the article is located in Roanoke City not in the County; however, he agrees with Mayor Bowers about the importance of future ridgeline protection. (2) He asked the staff to check on the timetable for the improvements and installation of a traffic light at the intersection of Plantation Road and Old Hollins Road. Mr. Hodge will report back at the October 11 localities. He will bring back a report at the October 25 meeting. (3) He advised that the Governor's Strike Force is holding a public hearing this evening at Virginia Western Community College. He suggested that written comments be sent because the County has no information on the recommendations at this time. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. is General Fund IInappropriated Balance ?. Capital Fund IInappropriated Balance 3. Board Contingency Fund 4. Fire and Rescue Reaction/Response Times August 1994 5. Proclamations Si ned b the Chairman 6. Receipt of Industrial Development Authority Audit IN RE: RECESS FOR MEDIA QIIESTIONS Ms. Jan Vertefeuille, from the Roanoke Times & World- News, asked about the acreage needed for building the proposed Cave Spring High School. It was the Board's suggestion that she contact the School Administration for this information. IN RE: WORK SESSIONS October 11 1994 that staff bring back a report and draft ordinance in January 1995 that does not include the use of general funds, a new position, or a new vehicle. IN RE: EBECIITIVE SESSION At 5:20 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (5) To Discuss the Location of a Prospective Business or Industry; (3) To Discuss the Disposition of Publicly Held Real Estate, namely Ogden Center; (3) To Discuss the Disposition of Publicly Held Real Estate Located in the City of Salem. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CERTIFICATION OF EBECOTIVE SESSION R-101194-9 At 6:05 p.m., Supervisor moved to return to Open Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Supervisor Nickens moved to defer action on disposition of publicly held real estate, namely Odgen Center. The motion carried by a unanimous voice vote. _ October 11 1994 _ - I IN RE: ADJOIIRNMENT At 6:05 p.m., Supervisor Minnix moved to adjourn. The motion carried by a unanimous voice vote. Respectfully submitted Approved by, Mary H. Allen, CMC Clerk to the Board Lee B. Eddy, Chairman r ~ = October 25 1994 I Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 25, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of October, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Steve Harris, I 1 OCtO i Percent Benefit Increase for Current and Future Retirees. (Diane Hyatt, Finance Director) R-102594-1 Ms. Hyatt reported that Senate Bill 2008 enacted by the 1994 Special Session of the General Assembly provides a three percent increase in the monthly retirement for current and future state retirees, retired elected Constitutional Officers and their state funded staff, and professional School Board retirees. The Bill requires adoption of a resolution by local governments to include political subdivision employees and non-professional School Board retirees. Ms. Hyatt advised that the FY 1996-97 costs for this benefit increase are estimated at $199,000 for the mandated groups and $163,000 for the non-mandated groups. Assistant Director of Human Resources Kathy Clayton reported on the results of a survey on how other localities are handling the 3~ increase. Several Board members expressed concern that this was essentially an unfunded mandate placed on local governments by the state government. Chairman Eddy asked Board Clerk Mary Allen to draft a letter to Governor Allen expressing this concern. Supervisor Johnson moved to approve the resolution for a 3$ increase. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens NAYS: Supervisors Kohinke, Eddy ti _ October 25, 1994 nom are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the County for this purpose. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens NAYS: Supervisor Kohinke, Eddy 2. Revuest for Approval to Participate in the Hanainq Rock Battlefield and Railway Preservation Foundation. (Timothy Gubala. Economic Development Director) A-102594-2 Mr. Gubala reported that several organizations have been meeting with County staff to explore ways to better recognize the historic significance of the Battle of Hanging Rock and the Valley Railway in the Roanoke County-Salem area. The consensus was that the groups should form an "umbrella" organization named the Hanging Rock Battlefield and Preservation Foundation to carry out education, charitable and historic preservation activities. The organization will include members of the Salem Historical Society, United Daughters of the Confederacy, Sons of Confederate Veterans, Roanoke Valley Historical Society, the National Railway Historical Society, a representative of the Salem City Council and a representative of because the parking lot needed to be paved before cold weather became a factor. Several Board members expressed concern about making improvements to leased property. Mr. Hodge advised that there are 2-1/2 years remaining on the lease with an option for five more years. There was no action taken on this request. Mr. Hodge was asked to meet with the Courthouse staff to prioritize the $166,000 in courthouse needs to be funded from the Courthouse Maintenance Fund. IN RE: REQIIEST FOR PIIBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA 1. Ordinance to Rezone Approximately 177 Acres from I-2C to I-2C to Amend Proffered Conditions for Buffer Yards, Located on Route 11/460, Two Miles West of Exit 132 of I-81 in the Catawba Mavisterial District, IIpon the Petition of the Industrial Development Authority_ Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for November 22, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Y October 25, 1994 nom 0-102594-3 There was no discussion and no citizens were present to speak on this issue. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-3 AIITHORIZING THE ACQIIISITION OF 3.5009 ACRES OF LAND FROM SALEM STONE CORPORATION IN CONNECTION WITH THE DIBIE CAVERNS LANDFILL SITE WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order By Consent For Removal Action," it is necessary to acquire 3.5009 acres of land owned by Salem Stone Corporation, and designated on the Roanoke County Land Records as Tax Map No. 63.00-1-13; and, WHEREAS, the property is shown and designated on a plat entitled "Plat Showing Property Being Conveyed To Roanoke County By Salem Stone Corporation", dated August 17, 1994, prepared by Roanoke County Engineering Department; and, WHEREAS, staff has negotiated the purchase of said property from Salem Stone Corporation for the sum of $3,000.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter Y October 25, 1994 nQ(~ I County of Roanoke. (Paul Mahoney, County Attorney) 0-102594-4 There was no discussion and no citizens were present to speak on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-4 AIITHORIZING EBCHANGE OF REAL ESTATE BETWEEN SHIMCHOCR'8 LITHO SERVICE, INC. AND THE COIINTY OF ROANORE WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a tract of land situate in the County of Roanoke containing 8.881 acres (Tax Map No. 28.13-1-27); and, WHEREAS, Shimchock's Litho Service, Inc. is the owner of an adjacent tract of land situate in the County of Roanoke containing 7.168 acres (Tax Map No. 28.13-1-27.3); and, WHEREAS, the Shimchock's Litho Service, Inc. has proposed an exchange of property with the County of Roanoke in order to improve site location for a proposed building; and WHEREAS, the proposed exchange of property does not conflict with the present or proposed County use of its property identified as Tax Map No. 28.13-1-27; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the s October and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Ordinance Authorizing Conveyance of an Easement to Appalachian Power Company for Electric Service Extending Alonc Sprint Grove Drive Across Stonebridqe Park. 0-102594-5 There was no discussion and no citizens were present to speak on this issue. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSTAIN: Supervisor Johnson ORDINANCE 102594-5 AIITHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE E%TENDING ALONG SPRING GROVE DRIVE ACROSS STONEBRIDGE PARR OWNED BY THE BOARD OF SIIPERVISORS WHEREAS, Appalachian Power Company (APCO) has requested an easement for extension of underground lines across property owned by the Roanoke County Board of Supervisors, located along Spring Grove Drive and known as Stonebridqe Park in the Vinton District of the County of Roanoke, Virginia; and, - October 25, 1994 nn~ necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSTAIN: Supervisor Johnson R. R-102594-6 CONSENT AGENDA Supervisor Minnix moved to adopt the Consent Resolution after discussion of Item 2. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Regarding Item 2, Mr. Mahoney advised that the small well lots would be advertised at one time, while the larger, buildable lots would be advertised following the first reading, and that was the intention of paragraph (B) in resolution. RESOLIITION 102594-6 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED A8 ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke = October 25 1994 I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 85-156 adopted September 10, 1985, be, and hereby is, rescinded. 2. That the following procedure is hereby established for the sale or disposal of surplus real estate: A. Surplus County real estate shall be identified and reviewed for possible sale or disposition. Surplus property shall be made available for other public uses before permitting disposition by sale in accordance with Section 16.01 of the Roanoke County Charter. This information should be kept current as necessary. B. At least annually, advertise a list of the surplus real estate available for sale, or provide such other form of public notice, at the discretion of the County Administrator. C. The Property Manager shall be responsible for showing and coordinating the data that is provided to potential bidders for this surplus property. Copies of the maps and other pertinent data shall be on file in this office. D. Upon receipt of an offer to purchase surplus real estate, this offer shall be evaluated by the County Administrator, County Attorney, and the Property Manager. The evaluation of offers and any staff recommendation shall be reported to the Board of Supervisors of Roanoke County, Virginia, _ October 25; 1994 nnn AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Suuervisor Rohinke: He advised that he had been invited by Bob Benninger to tour the new water treatment plant and suggested that the Board take a tour of the plant. Mr. Hodge responded that he would set up a tour that would also include Va1leyTech Park. Sucervisor Eddv• (i) He attended the Virginia Museum of Transportation meeting on greenways and advised that the effort is to put together a grass roots group to work on the issues. (2) He advised that at a meeting last week with the Windsor Hills Advisory Committee, Rick Whitney with the Homebuilders Association, suggested some protection for the ridgelines and also suggested that a study would be desirable. (3) He received a Call from Jim Woltz, a realtor who was also interested in ridgeline protection. (4) He announced that the Fifth Planning District Commission will study the Route 311 corridor to improve transportation, especially for those from other counties commuting to the Roanoke Valley. (5) He advised that one of the recommendations of the Governor's Blue Ribbon Strike Force dealt with property rights. He asked the Board for support to contact legislators and members of the strike force that Roanoke County opposes changes to the current state law that ~ } October 25, 1994 rf(1(1 Supervisor Nickens• He suggested communicating condolences to Bedford County Board of Supervisors regarding the death of their Chairman. Chairman Eddy asked Board Clerk Mary Allen to draft a letter. M. CITIZENS' COMMENTS AND COMMIINICATIONS Rov Lochner, 3536 Brambleton Avenue expressed concern about what he felt was a "glitch" in the land use program, where landowners were not informed of the market values until they sold the land. John Birckhead explained how the land use program worked. Mr. Lochner also felt that the responses to burglaries and other problems he has experienced on his property on Brambleton Avenue had been handled slowly by Police Department and pointed out that the County only had 18$ clearance of burglaries. Mr. Hodge described the County's efforts to work with Mr. Lochner to resolve the problems. Chairman Eddy asked that statistics on crimes in Windsor Hills be provided to Mr. Lochner. Mr. Hodge advised that they had been offered to him and were refused. Police Chief John Cease described the Police Department's efforts to communicate with Mr. Lochner. N. REPORTS Supervisor Johnson moved to receive and file the following reports, after discussion of Items 6, 7, 8, 10, il, 12, October 25. 1994 September 30, 1994. 10. Report on 1991 Water Projects Supervisor Nickens asked several questions regarding the filling of the pond and seepage. Mr. Robertson responded. 11. Re ort of Claims Activit for the Selt-Insurance Program. Supervisor Nickens suggested that a Driver Training Program could reduce accidents. 12. Report on Bulk and Brush Collection service. Supervisor Minnix suggested that the County needs to go back to once a month pickup. Supervisor Johnson said that part of the confusion was caused by tags on cans stating the former pickup dates. Supervisor Eddy asked Assistant County Administrator Don Myers to check on the number of pickups in Roanoke City. Supervisor Nickens advised that he would not support any extra cost for pickup. 13. Status Report on Road Improvements and Installation of Traffic Light at Intersection of Plantation Road and Old Hollins Road. Supervisor Johnson asked that the Virginia Department of Transportation conduct a traffic count. Mr. Hodge will write to the area businesses to ask for their assistance to pay for traffic enforcement. Supervisor Johnson advised that he felt that Roanoke County was responsible for the short term solutions. At 6:00 p.m., Supervisor Minnix moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (7) Consultation with legal counsel and briefings by staff members pertaining to probably litigation, i.e. Annexation by the Town of Vinton and Turkey Hollow Road; Section 2.1-344 A (3) Disposition of publicly held property located in the City of Salem. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CERTIFICATION OF EBECIITIVE SESSION R-102594-7 At 7:00 p.m., Supervisor Johnson moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 102594-7 CERTIFYING EBECIITIVE MEETING AAS HELD IN CONFORMITY AITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke Planning & zoning Director) 0-102594-8 Mr. Harrington advised that the petitioner is requesting to eliminate all of the proffered conditions previously placed on the property to improve its marketability for light industrial purposes. The Planning Commission recommended approval of the petition. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-8 TO CHANGE THE ZONING CLASSIFICATION OF A 9.33-ACRE TRACT OF REAL ESTATE LOCATED OFF OF CHALLENGER AVENIIE APPROBZMATELY 1,000 FEET NORTH OF THE ROANORE CITY LINE (TAB MAP NO. 50.01-1-2.2) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-1 CONDITIONAL TO THE ZONING CLASSIFICATION OF I-1 WITHOUT CONDITIONS UPON THE APPLICATION OF DAVIS H. ELLIOTT COMPANY, INC. WHEREAS, the first reading of this ordinance was held on September 27, 1994, and the second reading and public hearing were held October 25, 1994; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 4, 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke i- ~~~~l i~-i nn Ii7 --t T ~ -'~'' t i~ " L ..« ~z ~ 6fiti?F xvs ~rrtC ~--f~3~e~-~ r ~@~ a , ~- i'8-~'i--~ ~ nf] ~+~+rN-~+r7 ca ri ; ~ i cs yL-.-~vi '[~Cl- e "-~~~ c L ~ ~ y. ~ - ~~ ~-- e 7~ZZ_"S'~i .Te~e'I~T~Q'V'T 7 T T,1 l L. L /~ L. ~ • e'CL-Te'~71t : ~'C~TS'~C'ST 4. That said real estate is more fully described as follows: Starting at a point in the southerly right-of-way of U.S. Route 460 and being shown as Corner No. 1 on Subdivision of Perimeter East Commerce Center, Phase I (PB 10, page 113); thence leaving the right-of-way of U.S. Route 460 and with the property of Nancy G. Creasey, et als. (WB 386, page 729), S. 65 deg. 44~ 53" E. 257.76 feet to the Point of Beginning; thence leaving the Creasey property and with the southerly line of Lot 3 of Perimeter East Commerce Center, N. 38 deg. 21' 11" E. 224.01 feet to a point in the westerly line of Lot 2; thence leaving Lot 3 and with the line of Lot 2, S. 51 deg. 38' 49" E. 36.50 feet to a point; thence still with Lot 2, N. 38 deg. 31' 11" E. 300.00 feet to a point in the westerly line of a 50-foot right-of-way; thence leaving Lot 2 and with the right- of-way of a cul-de-sac whose radius is 50.00 feet, whose arc is 261.80 feet and whose chord is N. 38 deg. C-2 to C-2 and Obtain a Special IIse Permit to Operate a Convenience Store with Fast Food, Located at the Intersection of Washington Avenue and Feather Road, Vinton Magisterial District, II on the Petition of shanks Associates P.C. (Terry Harrington, Planning ~ Zoning Director Mr. Harrington advised that this was a conditional request to construct and operate a convenience store and to construct a greenhouse. The rezoning is for the greenhouse while the special use permit applies to the convenience store activities. Portions of the site lie within the floodway and the 100-year floodplain and the owner has proposed the use of coal combustion byproducts (fly ash) as fill material. A consultant is investigating the feasibility and potential adverse impact of the use of fly ash. Mr. Harrington advised that the Planning Commission recommended approval of the petition with the condition that the fly ask will not be used as fill material unless approved by Roanoke County~s Engineering Department. Supervisor Nickens advised that he was originally concerned with the use of fly ash and prepared to oppose the rezoning. However, he contacted the Department of Environmental Quality and was advised that the coal combustion byproducts (CCB~s) are exempt from the Virginia Solid Waste Management Regulations when used as fill material. Supervisor Nickens AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 3. Ordinance Amending Ordinance 51193-7 and Sections 18-156.2 and 18.156.3 of the Roanoke County Code Concerning the Procedure to Enforce the Prohibited Discharge of Stormwater, Surface Water, Groundwater. Roof Runoff or Subsurface Drainage into the Public Sanitarv Sewer System, b~ Establishing Certain Categories of Violations for Purpose of Enforcement. (Gary Robertson, Utility Director) 0-102594-9 Supervisor Eddy asked if the language regarding the categories could be simplified. Mr. Mahoney responded that when the ordinance is sent to Municipal Code for codification, he will simplify the language. Supervisor Eddy moved to adopt the ordinance. motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-9 AMENDING ORDINANCE 51193-7 AND SECTIONS 18-156.2 AND 18.156.3 OF THE ROANORE COUNTY CODE CONCERNING THE PROCEDURE TO ENFORCE THE PROHIBITED DISCHARGE OF STORMWATER, SURFACE WATER, GROUNDWATER, ROOF RUNOFF OR SIIBSURFACE DRAINAGE INTO THE PUBLIC The - opt ~,. Cateaorv I defects are defined as dir ect connections (inflow) to the public sewer of sumo pumps fincludina overflows) holes in floor drains downspouts foundation drains and other direct sources of inflow fincludina but not limited to visible evidence of ground/surface water enterina drains thro uah doors or cracks in floors and walls) as noted durina field inspections by the Roanoke County Utility Department L.1. Cateaorv II defects are defined as leaking or sheared laterals or any other sources of infiltration as noted during fi eld inspections by the Roanoke County Util ity Department. L3.1_ Cateaorv III defects are considered to be potential or minor defects that do not adversely affect the sanitary sewer system at the present time (cj The Utility Director, or his designee, shall provide written notice by certified mail to the sewer user, property owner or other responsible person of any violation of this ordinance or of Section 18-156 of this Code. This notice shall describe the nature of the violation, ~~+- -'-tcr~is L ' ~L.. ., ...L ... l the corrective measures necessary ~~to ~ach~ ie compliance, the time period for compliance, the amount of the monthly surcharge until corrected, and the appeal process. Sec. 18-156.3. Surcharge; disconnection (a) For structures or property with actual or potential discharge, °°- ~ ~- ~- • a~ 81._;.x, ei~~~~e~~ ~- considered to_be a Category I defect, the sewer user, property owner or other responsible person shall be given six months to correct the illegal or improper activities or facilities contributing to the discharge, infiltration or inflow into the public sanitary sewer system. If corrective measures to eliminate the illegal or improper discharge, infiltration or inflow into the public sanitary sewer system are not completed r r , ~ " L ' i i~ ~rc~-~ S~e~ll---rr r r , ah~17 _' r 9~~~-~e ~m i n '~ t o ~ 1 L a - r a u ~~= ~a-- s~eFte~r -ee~r ee~ie ~~ree-fie r ~i~'Ei° ~9e~9-er i~ ~ ~ r ~ , , eay e ~. i ~~~~rrz re~3a~-vim r ~_~'~~~G i ~G.~~~ ~ -- ___ ~~ ~~~~ ~v~ ~w~rv.L lllil r 9i''-~''t h ° „`-.'" - - - N 9i ~r19 ~e-~ a ie 9 an-+i h - i 1 i ~ a r - 9 @-eJ ii 1, ~~------ ~r-~rvrri~i9~9-~+*~-~- a~=~ jd ~l lf1P[ sf'IA r i ~ L L / L i~ ~~, a ~e r t vrrtir~-zz-vzte--~}l~ ' r 2. That this ordinance shall be in full force and effect from and after its passage. On motion of Supervisor Eddy to adopt the ordinance, i= the property is zoned industrial, not agricultural. Following additional discussion, Supervisor Nickens moved to adopt the ordinance eliminating the prohibition of resource extraction and reducing the overlay district to 500 feet from the shoreline. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-10 AMENDING THE ROANORE COIINTY ZONING ORDINANCE BY ENACTING THE ROANORE RIVER CONSERVATION OVERLAY DISTRICT WHEREAS, the first reading on this ordinance was scheduled for September 27, 1994; the second reading and public hearing was scheduled for October 25, 1994; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 4, 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The following would be added to the listing of districts established by the zoning ordinance at the bottom of the listing of Special Purpose Districts. SEC. 30-6 ESTABLISHMENT OF DISTRICTS (A) Special Purpose Districts RRCO Roanoke River Conservation Overlay District The following definitions would be added to the definitions section in alphabetical order. the river corridor as a cultural and recreational resource, critical floodway, water source and important natural habitat worthy of coordinated conservation efforts and to take those measures necessary to protect this resource. This is consistent with the 1985 Comprehensive Plan as amended in December 1990 to incorporate the analysis, conclusions and recommendations of the Roanoke River Corridor Study dated August 1990. It is the premise of these provisions that certain specific land uses pose a danger to this water resource and should be avoided. In addition, through careful planning and design, clearing and grading activities or similar activities that disturb or destroy site vegetation can be minimized, with the goal that the natural vegetation, features and qualities of sites and properties along the Roanoke River corridor will be retained to the maximum extent possible. Finally, through implementation of additional erosion and sediment control practices, the maintenance and installation of buffer strips of natural vegetation, and use of Best Management Practices, the impacts of excessive soil loss and adverse effects of non- point source pollutants on the water quality of the Roanoke River can be minimized. Sec. 30-75-2 Creation of Overlay (A) The requirements of this Section shall be considered an overlay to the underlying zoning district designations as shown on the Official Zoning Map. As overlay regulations, this Section shall be supplemental to the underlying zoning district requirements contained in Article III of this ordinance. (B) The Roanoke River Conservation Overlay District shall consist of all lands located ~A feet landward from the AAA-yea~#leed--plain ~~#~i)i>"1i~ of the Roanoke~~River, ,>~.,:-.:<:;.>.>,. and all lands located ~A ~ feet landward of the shoreline of the North Fork of the Roanoke River to~ its intersection with State Route 697 (Sandy Ridge Road). Sec. 30-75-3 Applicability and Administration (A) ~$. $A. Underground storage of any chemical or petroleum products for commercial or industrial purposes. `~<'.''?{~~r~i~i'C-~~'~~`~~<>o . thai< terb~ic~des, :(nse~€cicies A. Land application of sewage sludge or effluent and associated activities, and/or reclamation of sewage and industrial wastes. This prohibition shall not pertain to approved Waste Water Treatment Plants. Sec. 30-75-5 Development Regulations (A) Setbacks -Except as otherwise provided in this section, no building or structure, nor any fences andior walls, other than those determined to be necessary by the Administrator, shall be constructed: 1. In the 100 year floodplain, OR 2. within 100 feet of the shoreline of the Roanoke River, whichever is less. (B) Vegetative Buffers - 1. General Provisions: a. A 100-foot vegetative buffer area shall be retained and maintained if present or established and maintained where it does not exist. This buffer area shall minimize the adverse effects of land use activities on the Roanoke River and aquatic life by retarding runoff, preventing erosion, and The application, depositing, spreading or spraying of any hazardous or toxic chemical ancVor biological materials or substances #r fi`i'`tCp exce t 2. Performance Criteria: a. In order to maintain the functional value of the buffer area, indigenous vegetation shall be preserved to the maximum extent possible. b. Removal of vegetation within the required buffer area will be allowed only in accordance with the following provisions: i. Trees may be pruned or removed as necessary to provide limited sight lines and vistas, provided that where removed, they shall be replaced with other vegetation that is equally effective in retarding runoff, preventing erosion and filtering non-point source pollution from runoff. ii. Dead, diseased, or dying trees may be removed and silvicultural thinning may be conducted based upon the best available technical advice of a professional forester. c. All exposed areas within the required buffer area shall be revegetated with appropriate riparian, erosion controlling plant material. Riparian vegetation is plant material which naturally occurs along the river and is suited to the ~isrest~ate con"c>~~ within the community. d. With the approval of the Administrator in consultation with the Department of Engineering and Inspections, riprap or other manmade materials may be used in conjunction with vegetation to stabilize riverbanks only where it is shown that vegetation alone will not stabilize the bank. e. Access paths shall be constructed and surfaced so as to effectively control erosion. (C) Agricultural Buffer Area Requirements - 1. On land in agricultural use, a 100-foot vegetative buffer area shall be retained and maintained if present or established and maintained where it does not exist. The following development activities are exempt from the requirements of the Conservation Overlay District: 1. Any land disturbing activity under 2,500 square feet in area; or 2. any maintenance, alteration, use or improvement to an existing structure not changing or affecting quality, rate, volume or location of surface water discharge, or involving the destruction of sensitive natural resources as determined by the Administrator; or 3. emergency removal of debris resulting from floods or other natural disasters, as deemed appropriate by the Director of Engineering and Inspections; or 4. silvicultural operations that adhere to water quality protection procedures prescribed by the Department of Forestry in its "Best Management Practices Handbook for Forestry Operations." (B) Waivers - A waiver of the requirements of the ordinance ra:""~'~k?rataii~ie~~r'~"~#e .Ctiriist~aft for installation of remedial lot stabilization, public roads, water dependent structures, utilities, rail lines, water wells, passive recreation, historic preservation, archaeological activities other p ..... .;........ .; .:.::: :.:..:..::::::.:::.:.::. ublic .~ . <.;:x ;<.:.:.;: actrvities ,:. ~ ;:: Dse>IiSE~:~t'S~Ctft~~lirt`al~r~~ta fr~~:::~:::::u~t~~~`:::~~::;.~~: ......:::~.~.....,..:;:~,, ~;.::-T• t~wasV~C may be obtained by submitting an application on forms supplied by the Administrator and shall contain the following information: 1. the name, address and telephone number of the developer and owner; 2. a description and a drawing of the proposed development; 3. the location of the development; and 4. any other information required by the Administrator that is reasonably necessary to evaluate the proposed development. The Administrator may grant a waiver if the application demonstrates that: Code and to Increase Certain Permit Fees and Fines. (Donald Gillispie. Fire Marshal) 0-102594-11 There was no discussion and no citizens were present to speak on this issue. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-11 AMENDING SECTION 9-16. INCORPORATION OF STATEWIDE FIRE PREVENTION CODE AND SECTION 9-21. AMENDMENTS OF ARTICLE II. VIRGINIA STATEWIDE FIRE PREVENTION CODE OF CHAPTER 9, FIRE PREVENTION AND PROTECTION, AND SECTION 12-51 PENALTIES FOR PARKING VIOLATIONS OF ARTICLE III. PARKING OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE ROANORE COIINTY CODE IN ORDER TO ADOPT THE LATEST EDITION OF THIS CODE AND TO INCREASE CERTAIN PERMIT FEES AND FINES WHEREAS, Arti PREVENTION CODE of Chapter 9, of the Roanoke County Code incorporate by reference the Prevention Code adopted by Community Development; and cle II. VIRGINIA STATEWIDE FIRE FIRE PREVENTION AND PROTECTION, was adopted in 1991 in order to 8th Edition of the Statewide Fire the State Board of Housing and WHEREAS, the State Board of Housing and Community Development has adopted the latest, 1993, edition of this Code, effective April 1, 1994; and WHEREAS, it is the current intention of the Roanoke County Department of Fire and Rescue to implement the latest edition of the Statewide Fire Prevention Code as it shall be adopted by the State Board of Housing and Community Development; and WHEREAS, the Department of Fire and Rescue has _ October 25 1994 premises, or to otherwise falsely identify himself as the fire official or his designated representative." (8) Add to section F-~s ~#~~«{~ the fol~Yownq ~words;~~ terms and meanings: "Fire Lanes: An area designated by clearly visible signs in which parking shall be prohibited, whether on public or private property, to ensure ready access for and to fire fighting and rescue equipment and facilities." ., ^ ~ ^ 9) F-~~~ ~~?+~'~'t~ Torches for the removal of aint. Add the following words to the title: " or sweating nine ~oints.~~ (10) F ~;-3 ~0~4!<>3 Sweating joints Add the following subsection 'F' ~~-~ ~(j~;r;~ ; "Any person using ~~~a~~~~~'~torch or other flame producing device for sweating pipe joints in any building or structure shall have available in the immediate vicinity where the sweating is done one (1) approved fire extinguisher or water hose connected to a water supply. Combustible material in close proximity to the work shall be protected against ignition by shielding, wetting or other approved means. In all cases, a fire watch shall remain in the vicinity of the sweating operation for one-half (1/2) hour after the torch or flame producing device has been used." (11) F-3~ ~'"f~~.3.1 Permit required Add subsection F-3~ ~Q~;.3.1 as follows: "~;~"+ permit shall be obtained from the fire official prior to using a torch or other flame producing device for sweating pipe joints in any building or structure." (12) F-33-~><.1 Designation Delete and substitute as follows: "The fire official shall designate fire lanes on public streets and on private property where necessary for the purpose of preventing parking in front of or adjacent to fire hydrants and fire department connections and to ensure access to buildings and structures for fire fighting and rescue apparatus. Fire lanes shall have a minimum width of eighteen (18) feet (5486 mm)." (13) F-312.4, Signs and markings Add section F-31~~.4 as follows: ...r "The property owner or designee shall supply and October 25~ 1994 n~f ~ existing marking in the area designated as a fire lane shall be obliterated or painted over in a manner approved by the fire marshal." (15) ion °<><: «:: << ..: ~::::~..::. »: ~;.. <~ <:::; ~ <: >; ~:<<><;...;.;..>>~<; hvd --- - - ra nt 1 oc at s ~;~C~ , X01'~;;>:`:»>.~,'~:::>~5::>::>~t:~:>;:::~L~~:~AW~ :: "The following sha~~l"~~"`"~'"~app~lji'""~~~~`~'wfiere~~""`"'f're~~~"'~~'~~~'anes~'~~" are established at fire hydrant locations: (1) Where hydrants are located at or close to the curb line or edge of the road and face on a public street, a public parking lot or a private road open to the public, parking within fifteen (15) feet is prohibited. (2) A special curb marking designated areas established pursuant to (1) above, shall be required and shall be yellow. (3) No planting, erection or other obstruction shall be allowed within four (4) feet of the fire hydrant. (4) All hydrants shall be painted in accordance with standards established by the fire marshal." (ls) ••NO charcoal cooker, brazier, hibachi or grill, or any gasoline or other flammable liquid of liquified P gas-fired stove>~>~„;. '~ or similar device shall be ignited"`~~"`or~`~'~~'~usec~"~"''"on`"'~`'or under the balconies of any apartment building`!"'gi~3j~jti or ,,. similar occupancy which are constructed""''"of"''~comI~ustble materials. The management of such occupancies shall notify its tenants in writing of this code requirement at the time the tenant initially occupies the apartment and from time to time as necessary to ensure compliance." (16) F 31~ 1. Cooklna devices on or under balconies ~~"" v... ~:. sec:t:ion...........~»~~~..~c...;~~ :,fn-~.i.,..rQ,:: :«:::;~~>:< October 25} 1994 0~ ~ Cable TV, the Richt to Erect, Construct, Overate and Maintain a Community Antenna Television (CATV) Svstem. (Joseph Obenshain, Senior Assistant County Attornev) 0-102594-12 Mr. Obenshain advised that the one change to the ordinance was the grant will be paid over a period of three years beginning January 1, 1995. Supervisor Johnson moved to adopt the ordinance with the changes on page 2. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 102594-12 AMENDING AND REENACTING ORDINANCE NO. 2308 WHICH GRANTS TO BOOTH AMERICAN COMPANY OF DETROIT, MICHIGAN, D/B/A SALEM CABLE TV, THE RIGHT, FOR THE TERM AND IIPON CERTAIN CONDITIONS HEREIN STATED TO ERECT, CONSTRIICT, OPERATE AND MAINTAIN A COMMIINITY ANTENNA TELEVISION (CATV) SYSTEM AND TO IISE THE STREETS, ALLEYS AND PIIBLIC WAYS IN CERTAIN SPECIFIC AREAS OF ROANORE COIINTY, VIRGINIA; ESTABLISH CONDITIONS CONTROLLING THE EBERCISE OF SAID FRANCHISE AND THE SALE AND DISTRIBIITION OF CATV SERVICES. WHEREAS, by Ordinance No. 2308, adopted May 22, 1979, the County of Roanoke granted unto Booth American Company of Detroit, Michigan, doing business as Salem Cable TV, a franchise for a term of fifteen (15) years from the date that necessary authorization was obtained from the Federal Communications Commission (FCC) to operate a community antenna/cable television (CATV) system; and WHEREAS, in contemplation of the expiration of this franchise term in 1994, negotiations have been ongoing between members of the Board of Supervisors and county staff and representative of Booth American Company which have resulted in .. October 25, 1994 0~ c requirement to interconnect, upon petition by the Grantee to the County. The County shall grant such request if it finds that the Grantee has negotiated in good faith and has failed to obtain an approval from Cox Cable Roanoke, Inc., of the proposed interconnection, or that the cost of the interconnection would cause an unreasonable or unacceptable increase in subscriber rates. 4. Access Channel. The Grantee shall provide the County one (1) downstream public education and governmental access channel no later than December 1, 1994. This access channel shall be located on Channel 3. 5. Capital Grant. The Grantee shall provide a capital grant to the County for acquisition of equipment to be used by the County, in the amount of Forty Thousand Dollars ($40,000.00). The capital grant is to be used by the County for access purposes only and shall not be considered to be part of the franchise fee. The Grantee shall pay the capital grant to the County in three equal installments of Thirteen Thousand Three Hundred Thirty Three Dollars and 33/100ths ($13,333.33) each with the first being due on January 1, 1995, the second on January 1, 1996, and the third on January 1, 1997. The Grantee may reflect this capital grant in bills to its subscribers commencing with the bill for January, 1995. 6. Free Basic Service. The Grantee shall provide basic service without charge to each governmental building, fire station, police station, library or school building within the Franchise Area. One standard drop and one converter (if needed) per building shall constitute compliance. In the event new schools or governmental buildings are constructed in the Franchise Area, the County shall notify the Grantee at the time the construction contract is awarded so that cable service can be installed at the time the new building opens for use, provided, however, Grantee need not provide service in the event the building is in an area which Grantee would not be required to serve pursuant to the line extension policy set forth below. October 25, 1994 0~ -~ date of this Franchise the Grantee shall obtain and provide a surety bond in a form acceptable to the Grantor, or shall deposit and maintain a letter of credit, in the sum of $25,000 and to be maintained throughout the term of this Franchise. This bond, or letter of credit, shall be used to ensure the faithful performance by the Grantee of all provisions of this Ordinance and the Franchise Agreement including the payment by Grantee of any penalties, costs, claims, liens or taxes due by reason of the construction, maintenance, or operation of the Cable Television System, or any breach of any provision under this Ordinance. 12. Effect of Amendment. To the extent the provisions of this Amendment conflict with any provision in Ordinance No. 2308, the provisions of this Amendment shall control, and the inconsistent provisions of Ordinance No. 2308 are hereby repealed. In all other respects the provisions of Ordinance No. 2308 are hereby ratified and confirmed. (2) The County Administrator is hereby authorized to execute an agreement with Booth American Company, d/b/a/ Salem Cable TV, to carry into effect these provisions all upon such form as shall be approved by the County Attorney. (3) This ordinance shall be in effect from and after its enactment. On motion of Supervisor Johnson to adopt the ordinance with changes on page 2, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None b. Resolution Creatinc a Roanoke Countv Cable Television Committee to Provide Oversi ht and deice on the O erations of Salem Cable Z'V. (Joseph Obenshain, Senior Assistant Countv Attornev) October 25, 1994 0~ n Inc. for a cable television system in the county; and WHEREAS, the Roanoke Valley Regional Cable Television Committee has proven to be an effective vehicle for coordination and compliance monitoring between the county and Cox Cable Roanoke, Inc. and this Board wishes to establish a similar committee to work with Salem Cable TV during the term of its franchise with the county; and BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. A committee of five (5) members is hereby created to operate as the CATV Committee for the Salem Cable TV franchise operation. The membership of this CATV Committee shall consist of the four representatives from the County of Roanoke currently serving on the Roanoke Valley Regional Cable TV Committee, and one member to be appointed from the Catawba Magisterial District. A Chairperson shall be elected by the Committee for a period of one (1) year, or for such other term as the Committee shall determine. 2. The CATV Committee shall meet at the call of the Chairperson or at such other times as the Committee shall determine, and not less often than once each year. A quorum shall be constituted by three (3) members. The CATV Committee shall be authorized to adopt such By-laws and rules of procedure as are necessary to exercise the responsibilities granted to this committee. The General Manager of Salem Cable TV shall be given notice of the date, time and location of each meeting, with at least 10 days notice where possible, and may attend all such meetings, except when the meetings are in executive session. 3. The powers and duties of this CATV Committee shall be as follows: a. To advise the Board of Supervisors on applications for franchises for cable television systems to serve any portion of the franchise area of Salem Cable TV; b. To monitor compliance by the franchise operator with the provisions of their franchise ordinance and agreement and to advise the Board of Supervisors on any matters which might constitute grounds for any penalties or forfeitures, whether monetary or otherwise, or for revocation of the franchise in accordance with Section 18 of the Ordinance or of any agreement; ~ + • = October 25, 1994 Q A 1 as follows: (1) with the changes suggested by Supervisors Eddy and Nickens, page 3; (2) reduction of committee to five members; (3) committee to consist of four current Roanoke County members of Roanoke Valley Regional Cable Television Committee, plus member to be appointed from Catawba Magisterial District, and (4) Supervisor Kohinke to serve as Catawba representative until citizen can be appointed, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOIIRNMENT At 9:00 p.m., Supervisor Johnson moved to adjourn to October 31, 1994, at 12:00 Noon to tour the Water Treatment Plant and Va1leyTech Park. The motion carried by a unanimous voice vote. Respectfully submitted, Mary H. Allen, CMC Clerk to the Board Approved by, Lee B. Eddy, Chairman October 31, 1994 Q,~ Z Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S. W. Roanoke, Virginia 24018 October 31, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from September 13, for the purposes of touring several projects in Roanoke County. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 12:20 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator, John M. Chambliss, Assistant County Administrator, Don C. Myers, Assistant County Administrator, Anne Marie Green, Community Relations Director, Mary H. Allen, Clerk to the Board, Gary Robertson, Utility Director, Timothy W. Gubala, Economic Development Director IN RE: TOIIR The Board of Supervisors and County staff toured the October 31, 1994 0 ~ ~ recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RES CERTIFICATION RESOLIITION R-103194-1 Supervisor Johnson moved to return to Open Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLIITION 103194-1 CERTIFYING EBECIITIVE MEETING WAB HELD IN CONFORMITY WITH THE CODE OF DIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: '. A-112294-7.a ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Acceptance of Water and Sanitary Facilities Serving Chateaumont of Hunting Hills COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Chateaumont of Hunting Hills, Bradhill Corporation, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary facilities serving the subdivision along with all necessary easements. The water and facilities are installed, as shown on plans prepared by Spectrum Engineers, P.C. entitled Chateaumont of Hunting Hills, dated November 1, 1987, which are on file in the County Engineering Department. The water and sanitary facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary construction is $4,300. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary facilities serving the Chateaumont of Hunting Hills subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. i ~~ L~~, SUBMITTED BY: Gary R be son, P.E. Utility Director APPROVED: G~./ Elmer C. Hodge County Admini tra r ACTION VOTE Approved (~ Motion by: H. Odell Minnix No Denied ( ) Eddy _ Received ( ) Johnson _ Referred Kohinke _ to Minnix _ Nickens Yes Abs ent x x x x x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections r cw. d HILLS rw` _~~`~_~ N-~ ~ N~' - i CO U R ~- F.. ~. a w E-1V P:.cxce~ ..~.. ~- N (~ ,~ -e..5ra .vim ~ ' _ .._ ~ ~~\ SC!'21'L~ W\ S21'175.14_E~• \ X04 0q' 30.00' BIOC,a Z bECt,U•. I NU~1TI1.1G HILLS PLACE ; •\ ~ ~ --\ SO'2r00"w ~~10 2, dt a'BIaCM ~ ~ ~ l : ~ t ~ I Gl~O \ \ I ~ R9 Po. IV j6CL.,E 1. ~ ~ W "= SO'2i'Or~"W _:~. z A. l,.,e~-,-}5 ~t ~~ ~ \\~~~ ~ PnRCEt~~ d n~. ~:8 J \ % 122.01 ~ ~ 1•~ ;~'9 I`( 1 \ ~a/.~~Q= ~ ,:i I\\\ ~.J J Tc ~ as ~ ~ y \ `- I ~ .. .. + ~~ HC 140 4. I ; ~ ~ I ~. i T I V. ~'e. • +, ~ . A /~ . 6. ~\ FR ~ ~ S.O,OC~ , / W ~ I a B r . 9 \\uS2'1"L'3U'E`~-~~~~ ~-~ aEM~~~b .wv I ~~aO ~;~ ~~~.,ppl ~m F~ ' I Y / a I~ - C . A ~ ' IU , •"N NN ~ dl(IV REMOVED ; 1~O°ZI O~;'E / ~ ~ ~ ~ 2.00 ~o~ (SOU 4~ \ .,~GZ A Ny?~J{ µdlU Flu. FL.` 91.0 /// tyNi 7~TW ~'~~iQ ] ~ \I / -- cf~.ol ^y 'Oti, C~~OQp ~ I '~ /O QQ / GdRdGE FI~.I.FL.= 81.0 aa3-~ '- 0 ~ ° •~ ~ • ~ ~'~ 4~ ~~~ \ ~ ~ III r m N N IA ~ ~ N t0" O"Ei'-O. / ~ j• ~ ~ . ~.~ /:: S.. \\ ~j \\ aC~4t,~T \ \\ \\~ ~~'l! _----_- =Q Z•Ns?~~ f'~ od ~~-IO~P.E. j ," ;j` /~/~' / / ,t. ~. "p\\\\ ~~iiV \\\\a \\ 9PE. --~~~.0 -I/ 'lY',\'E='[/ _~.L1 ~ -;~ /\~//[°A'+`°~ ,~`% j,^hrj. ~'o ..r ~~~~ ~ ~~.\ \ ~ ~~ _'--a4aevE-va!'~T ~ ~ '~`~ ~//~/ /~ '~'~ Gam/ \ 40 ~e\ ~~ \ ., G`\`_ f-.Raupkg t4 •YJ W / ;~ .. "',• ~- / ~~ __ ~/ ~_ SD.M u ~A / 1 ~ `` ~\ =~ ~i4. 9EP_' ~ ~?~.p~~.~ \ ~TO~. i5c °S.7 ~~ V TEA / ~O ` _~ ~\ ~_ ' _- /~'~'IA~ ~ E ~~DO `•- •UR SLO E . G ~lllr~,. ~ ='L~~~~=_ ~~ G~~v.7° .w ~''~ h~.a : 11D' CEEp k>- 17 h pa6,, ~~~vJ ~~ 19'01' 1? ` ~ _ T.w.• X5.32 `"+ 1 `L.~_ . _- ', SOUTtiIEdST GOaA _~<< 6rv.•47.9 SIGU opST oT 1\ ~~.~ ,.c ~~_ _ -.-_ _----'~~ FOX QIOGE FtOAC ROANOKE COUNTY UTILITY DEPARTMENT ACTION #_ ITEM NUMBER_~ A-112294-7.b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Greene Sanitary Sewer Extension COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developer of Greene Sanitary Sewer Extension, Nelson B. Green, has requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled Green Sanitary Sewer Extension, dated February 2, 1994, which are on file in the County Engineering Department. The sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sewer construction is $4,000. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Green Sanitary Sewer Extension along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L'~ SUBMITTED BY: Gary Robe tson, P.E. Utility D' ector APPROVED: Elmer C. Hodg County Adminis ra or ACTION VOTE Approved ( ~ Motion by: H. Odell Minnix No Yes Abs ent Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections I~e ~,n weo ,~ r a ,. a .~~ t / /. oh. o I I ,lel v I ^ nea iVC`f' 2„ A' /o° ~ ~~~ X160 ----~ / I m ~ I ~ ' ~Y -~---~~ m' - _ - ~ I 1 n. m DURING CDNSIRU . IU1.U .. /i~a .. 's°. ~ us. ° '.~" ~ w+° - I N77HIN THE lIM1T5 TO ALL 1RAFFIC. ss sa. I ,a. ~.I ~ ~~ I DEVICES AND OTI ~s ~ AREA PROIECTIDN a.n ', ~,..„ SAN wn~ ., lae, ~ ,°`%fi r CDMPLr IMTH THE SF THE CDNTRACT MAINTENANCE OF ' `t ~ ~ n c mr ALT~N lo. ac ~ ,. } THE NRGINIA DEPA . ~rl ~nr, VV ~ .~{L'Fy' MR. RICHARD BRAT ~I ,~. ~~ ;v z ,mss ..o'°s a ° uia GINNING ANY WDRh . .a+° >u STD CDUNTY La _~ ~--"~- - ~.~ n__ - _ - Im.~ ~ seo r , .c CLEAN-WT ~~_ ~. I 'mss, -~ .~In e, '~,a RYA I 7,', w , ss ' ,xxxxxxxxxx , ~ . , xxxx•xzxxxxxxxxxxxxxxxx~(z4cz'. ~ s ' ~ I ~ '`a', ~" ~ DR. r +. e :~~~ xx4. '. ~~ XXXX%xXXXXXXXx SF ---. ~ O k ~ Mme Z M .. xxxx ° ~.:,. wee XX ~xxxxxxx^ --~~__ `-~---'~~- .SF ~~°, ag \ I ~ ,~1M. 1 pro., ~, del .. E.fV~ E.iV-_~____. h ses '. ~-'~ °~' LOT 1 BLK 1 P$ ALL AREAS DENUDED V 141~''e \ DURING CDNSTRUCTDN ~ lays ~ roel ~ ~~~~ 1 61e'~ -u a s..r" ~ rROPOSED S.S.MH. HICKORY HILL SHALL RECEIVE PER- ?'' S7D. 'STRADDLE' STYLE P.B. 9 PG. 98 MANENT SEEDING WITH- TCP ~ 99.75 IN FIVE (5) DAYS. INV. .91.91 BY RDAN01(ELCD.~T TY DEP .D SCALES: HORZ.- 1" = 10' ROANOKE COUNTY UTILITY DEPARTMENT A-112294-7.c ACTION # ITEM NUMBER `" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Waterford, Section 5 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Waterford, Section 5, Strauss Construction Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Waterford, Section 5, dated August 23, 1994, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT' The value of the water and sanitary sewer construction is $31,000 and $ 22,000 respectively. RECOMMENDATION' Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Waterford, Section 5 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. f ~• SUBMITTED BY: Gary Robe on, P.E. Utility D ector APPROVED: Elmer C. Hodge County Administr r Approved ( ~ Denied ( ) Received ( ) Referred to ACTION VOTE Motion by: H. Odell Minnix No Eddy _ Johnson Kohinke _ Minnix _ Nickens Yes Abs ent x x x X cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections i .f~~ I . •~ ~/ ,.. ` /t (!bl ~ QP• ,1,1~ FYI p,R I ~.~ ( ~~I \~/ or '` 1 1832 ~r rd~y°,I~oG'4 ~ \R '/~ .1 . ~ r~ off? tee.. ti ~,~:~~~ P~~~ ~~~ , {, ~ "" '" V ' 1880 '1•" ~tOr~ ~ ra~~ .~ ~'(Q a. ~~ i ~' / ,:n ( r'~~ ~ ~~ X1831 A~~~~ °i o°~5~~;~..I;'~, `b- •~ ill i / ~ / ~ L~$~ ~~LOpAR fIk \ A}ILB~C~ AVp4 ~U 13~( ".- J~~, ~ ~¢~~ireelr ~ ,~wGH4rr% ofL~Oµ~~~~ r/ ~'7 f ~ °9ks ow ~' ~1LLS j- qqPo .. -,\` ~ domy'y~R~,~DLANDS ( _ ~~.r/. aN6to~ 'Xa ,. . ~...~'i.C \s4 ~ ~BrapSyr aov ~I !/til±Grn~,c~ ~S X~T 42~ ~ ~4.~ ~ J/ \~a,°~~ 9q /~r9fR 9l/' (,- /i/. H Hiy'APh`~ P/ 626. ~~ P ~ mR ~RUO" r ~ ,~ r~4+e a~. O \ ~~sttt ~i" ~'q4o; z P~ b ..628 \ n'~ .P ~ --, ~ \ 4kd~~viw -.S,UN~ r\)aa.:`= ::.: ~~ ~ VICINITY MAP ,BR~,QWM~..:>..<<-i L-~ NORTH I I I I I I ~.:' ~. '~ i ~ 1.,~ ,,.,.,'~ ~ ~ ~ •'~.1 ,'' I I I I ~ I ~! 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AS-BUILT Inlormsi on shown h brsckels () •I~J ~~•POPi 'AS-BUILT' ~. , ?"~ - , Y•5 / urums , omN~ soma uron, n , i F __ 1 , I - y _ SI:fTInR h~ I „e, , , "~ r/ i , ~~~ GPI \ ewcxxu, ~., .,, . ~, . , ~, ~.. ~.~~. - -_ __ _ ~s _ "N'dTf RI'O HIi •, t y/ /., • ~ ~l • ~ . •~.f 'pP ~ ~ :~~~ j~ ,,,__.__._ STRAUSS CONSTRUCTIOY CORVORAiIOt ~ ~' 1 / ~ f71~~ - ~ ICU .,o xM~, ~ ~.. i~ , , ~ *~~~~ 1.1161tiUFN AtitiO(IITIS I'1'•V ~ „ eP,:rvHI~ \I PCrraxi-luurre, ROANOKE COUNTY UTILITY DEPARTMENT ~-s AT A REGULAR MEETING OF THE HOARD OF BIIPERVISORS OF ROANORB COUNTY,VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 22, 1994 RESOLIITION 112294-7.d SIIPPORTING THE E%TENSION AND ADEQUATE FUNDING OF THE RIIRAL TRANSPORTATION PLANNING PROGRAM WHEREAS, the Rural Transportation Planning Program was initiated in fiscal year 1994 by the Fifth Planning District Commission, and WHEREAS, the program has been funded by the Virginia Department of Transportation on a trial basis for a period of three years, which will conclude as of June 30, 1996, and WHEREAS, the Fifth Planning District Commission has successfully implemented the program by providing valuable transportation planning assistance to both the rural jurisdictions served and the Virginia Department of Transportation, and WHEREAS, the Rural Transportation Planning Program has afforded rural localities greater opportunity to participate in the state-wide planning process. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, strongly supports the Rural Transportation Planning program, and FURTHER, the Board of Supervisors of Roanoke County, Virginia, wishes to appeal to the Virginia Department of Transportation to extend the Rural Transportation Planning Program beyond fiscal year 1996, and to provide adequate funding to maintain the quality of services of the program. On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Ava Howard, 5PDC Chief of Transportation Planning ~ `. 1 ACTION NO. ITEM NO. `~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request from the Fifth Planning District Commission for a Resolution of Support for the Continuation of the Rural Transportation Planning Program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• This is a request of the Fifth PDC for a Board resolution in support of the continuation of state transportation funding for the Rural Transportation Planning Program. As indicated in the attached memorandum from Mr. Eddy, the program allows the Fifth PDC to provide transportation planning assistance to rural portions of the PDC, including portions of Roanoke County which lie outside of the MPO limits. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board adopt the prepared resolution. Respectfully Submitted, _ ~' i~ Terranc~~L. Ha ington, AICP Directdr of Planning and Zoning Approved, r Elmer C. Hod County Adminis ator 2 Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs 1 L-s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION SUPPORTING THE EXTENSION AND ADEQUATE FUNDING OF THE RURAL TRANSPORTATION PLANNING PROGRAM WHEREAS, the Rural Transportation Planning Program was initiated in fiscal year 1994 by the Fifth Planning District Commission, and WHEREAS, the program has been funded by the Virginia Department of Transportation on a trial basis for a period of three years, which will conclude as of June 30, 1996, and WHEREAS, the Fifth Planning District Commission has successfully implemented the program by providing valuable transportation planning assistance to both the rural jurisdictions served and the Virginia Department of Transportation, and WHEREAS, the Rural Transportation Planning Program has afforded rural localities greater opportunity to participate in the state-wide planning process. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, strongly supports the Rural Transportation Planning program, and FURTHER, the Board of Supervisors of Roanoke County, Virginia, wishes to appeal to the Virginia Department of Transportation to extend the Rural Transportation Planning Program beyond fiscal year 1996, and to provide adequate funding to maintain the quality of services of the program. /~ MEMO - 11/4/94 To: Mary Allen From: Lee B. Eddy Subject: Request for Resolution Page 2 of the attached memo from th,~ Fifth Planning District, Commission requests each local government to adopt a ,_ resolution urging VDOT to continue the Rural Transportation '' Planning Program past the year 1996. Details and a sample resolution are included. Under this program, initiated in 1993, VDOT provides $40,000 per year to the 5PDC for transportation planning in the rural areas of the district, which excludes the municipalities of Roanoke, Salem and Vinton, and the urban areas of Roanoke and Botetourt Counties. These portions of the Fifth Planning District receive planning funds under the Metropolitan Planning Organization, which addresses urban transportation issues. I have served as chairman of the 5PDC Rural Transportation Planning Advisory Committee since its organization last year. Terry Harrington is the County's other representative. Past studies include truck traffic to the Westvaco Plant in Covington, a parking study in Clifton Forge, and a school bus routing study in the Fincastle area. A current project is a study of the Route 311 corridor in Craig and Roanoke Counties. I believe the committee and the funds provide a valuable function for our more rural areas, and recommend that an appropriate resolution be prepared and submitted for approval by the Board of Supervisors. As noted in Ms. Howard's memo , she would like to receive a copy of the approved resolution by November 30, 1994. attach: SPDC memo of 11/2/94 and sample resolution copy: Elmer Hodge, County Administrator Terry Harrington, Director of Planning & Zoning Ava Howard, SPDC Chief of Transportation Planning ~\~~ ..,,cr L t`~~ ~-=fin cO; ~i u ~ ~~ FIFTH PLANNING DISTRICT COMMISSION ~ ;;~ _ 313 Luck Avenue, SW ~. Post Office Box 2569 ~,~ 4 a rt Roanoke, Virginia 24010 (703)343-4417 • fax (703)343-4416 November 2, 1994 MEMORANDUM TO: Rural Transportation Planning Advisory Committee FROM: Ava Howard, Chief of Transportation Planning SUBJ: Carry-Over Funds from FY 1994 and Resolution of Support for the Rural Transportation Planning Program In a letter dated September 20, 1994, the Fifth Planning District Commission (PDC) advised the Virginia Department of Transportation (VDOT) that it had not expended $3,383 in HPR funds allocated for FY 1994 for Rural Planning Assistance due to staff vacancies. The PDC then requested approval to carry-over the funds for use in the current fiscal year. VDOT has informed the PDC, in a letter received on October 25, 1994, that the carry-over of these unused HPR funds has been authorized. VDOT requires that a revised scope of work for the current fiscal year reflecting the new budget figures be approved by the PDC. Staff is requesting that the amendment to the FY 1994-1995 Rural Transportation Work Program, requested by VDOT, be made by the PDC at its next regularly scheduled meeting in December. Under normal circumstances, amendments to the Rural Work Program would be made by the Rural Transportation Planning Advisory Committee. However, to have the funding in place as soon as possible, staff is requesting that the amendment be approved by the PDC at the scheduled meeting in December. The Rural Transportation Planning Advisory Committee should submit any comments they have on the proposed amendment prior to PDC approval. A draft copy of the requested amendment has been enclosed for your comments. Please read it carefully and forward any comments to my attention by November 30 in order to make any necessary revisions prior to the next meeting of the PDC. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton . , L-s Memorandum Page -2- Concerning a different matter, staff is requesting that all local jurisdictions pass a resolution at their next regularly scheduled meetings in November to support the continuation of the Rurat Transportation Planning Program. In December, Wayne Strickland and I will be meeting with Mr. Richard Lockwood of VDOT to encourage the continuation of this program beyond its original three-year time frame (FY 1994-1996). Formal support from the local jurisdictions whom this program benefits would help convince Mr. Lockwood of the importance of this program. A draft resolution has been enclosed for your convenience. Please call on me if you should need me to attend your Council or Board meetings in order to explain the significance of this program and to answer any questions that local officials may have regarding the Rural Transportation Planning Program. If you have any questions or comments, please feel free to call. I would appreciate your submission of adopted resolutions by November 30, 1994. Thank you for your help in these matters. AH/jk Enclosures A-112294-7.e ACTION NO. ITEM NUMBER '" AT A RB~ULAR 1~188TING OF THS HOARD OF SUPHI2VISORS OF ROANOICE COUNTY, VIRGINIA HELD AT TH8 XtOANORB COUNTY ADNINI9TRAT~01~ CRt~TBR 1~IBBTING DAT November 22, 1994 AGENDA ITffiri: Request to Appropriate Monies for Public Assistance and Service Programs for the Department of Social Services COUNTY ADMINISTRATOR' S CONMSN'T~i a $QUND: Throughout the year, the Department of Social Services receives, additional appropriations for public assistance and services delivery from the State. These funds are required to provide continuing services and to avoid any interruption of service to the customer. Since July 1994, the following additional administrative money has been made available to the Social Services budget: FEET Administration - $ 4,000.00 Independent Living - 1,525.00 JOBS Purchased - 2,245.00 Special Needs Adoption - 100,000.00 Day Care Block Grant - 53,639.00 Day Care Block Grant Admin. 4,000.00 Total $165,409.00 The Department of Social Services cannot access these state funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $165,409.00 to the Social Services budget to ensure continued delivery of services. All of the above funds are 100 reimbursable from the State and require no County expenditure. .i 1 .~ AT A REGOLAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON NOVEMBER 22, 1994 RESOLIITION 112294-7.f REQIIESTING ACCEPTANCE OF BARRENS ROAD EBTENTION INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION BECONDARY SYSTEM AND ABANDONMENT OF ROIITE 9353 (SCHOOL BIIS ACCESS ROAD) WHEREAS, State Route 9353, a school bus access road serving Burlington Elementary a public school, WHEREAS, a new subdivision road has been constructed, improving the alignment and service previously provided by the existing road, and serving the same citizens as the old, WHEREAS, construction of the new road is complete and meets standards, deemed by the Department of Transportation, appropriate for the traffic anticipated, funding for which was provided by resources other than those administered by the Virginia Department of Transportation, WHEREAS, this Board hereby guarantees a clear and unencumbered right of way of 50 feet with additional drainage and slope easements as necessary for maintenance of the road, NOW, THEREFORE, BE IT RESOLVED, this Board, pursuant to Section 33.1-229, Code of Virginia, requests the following road be added to the secondary system of state highways, Name of Road: Barrens Road Length: .18 miles From: Intersection of Route 117 (Peters Creek Road) To: cul-de-sac Plat Recorded, Date: 12/19f91 Plat Book: 13 Page: 194 BE IT FURTHER RESOLVED, the old alignment of route 9353 is hereby abandoned in its entirety pursuant to Section 33.1-155, Code of Virginia, in favor of the addition of the new road, BE IT FURTHER RESOLVED, the Department of Transportation is requested to assign a new route number to the new road, as appropriate, and release the number of the old road for use elsewhere when appropriate. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded vote Moved By: H. Odell Minnix Seconded By: None Required Yeas: Supervisors Rohinke, Minnix, Nickens, Eddy Nays: None Absent: Supervisor Johnson i A Copy Teste: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 112294-7.f requesting the acceptance of Barrens Road Extension into the VDOT Secondary Road System and abandonment of Route 9353 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 22, 1994. Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors '' ! rfro "sq.~ ~/~ 1~ I '\ ~.rs c~ .4N(~~-' -o'~"'Nw rr ~r+ i~ ,p . ~ PR ~ ... Pp" ~ UDDMr f ( 4p, d`' 1832 ~~ \r^y ~ ~'~` ~ ~ ~ 15 d \90 (A`b s ., c I --, a~+ ,ar?P eure~ `~. ~.~~'~ ~ "~D PyfyOS~`~~' ~s ~Jy yn~9tfi' SF~p~' `';~nM Q.- ~ pc b~c ,~to,, h(, d,r`, + ra - , rpa ~ A oe - r ~ Ru ~ll'$MC~~ o q 411VkS~ KNOLL ° pD ~ \a / pry S l C ~e 1 y83Z !~ yl~~ v1@('~C? ~ ~ ~ b ~ ~~,rr . ItD+r Y ra~~(1. n .• l.,y ~ pp~ "~ N . 1 L <<5~.~ \ JerV S ~0/J Lby ~. QOM f"W(>r . O f q~ \ !, i`E f\~s C D(pN4 . 1~~ C ~ Vag DJ/~ B ~ ~OMLFLL~ (( P` Y 0 a~FRO A~ypF1MYCN1'-T tt'J ~J 1880y,~ ~-J J ~ +,~~ Ys, ~R t Y NJ 1 a ~ ~ ~ pD~ ~ JAY ~H~~D,~r/7B% ~ ~ n ... J• f nonra Nuu( .... ~'4 Dprr OD \ AIPI l~jR'~ 4V U~~' _E~1 '^ ~ 77 '• 9T~Or ~, ~ ( o ~~~;~'a °~mp a~\SUMMERDEAN tq y ~I `~W~ I, NfTr D~[lAF~~$ ~' c s ~P`f~iT~ ;~ \9y~ I P 5~ yr ~ItllORtJ OF I .: oq~ISLIS .... ~.+.w .g~ -''``. ~, ~'~'! fl ^ v. 0~'SUNNYBROON ~.9j~ON i~~„('~ ~~poNOS q°q;.:`_ ~;<< VICINITY MAP''. _ "~~~', L-7 NORTH \' //Y// I p.. ` 21 ~:// `~ ~ ~~ iJy 1171 \ • :"\ M ~ .. eB ~ g.rns +..^nq.an ~ ~ ~ ~ s'' u ~ ~ \ a - eDt1'~ ~ ,~~ ' 32 3i 30 ,~ s ze ~ ~ ~ a / .~~ i +~ / 8 s ` --^ / d~ pre 19 ars Pets • '• ~•Zy' x~ a .~'`' / i ~~ `~ x s \ ~ '• 'q' O rrr~ ~' 4 \ ape \\ JP `' ~ iZ Ol a. O(' „•^ rqr ~' ~~° '~ o _y _ \ n .r4 at ~ •.osA. ~ " ~ ~ IS~, \ \ \ ~ ~ +4~ ~~ \ \ \ ~ , \ \ \ (1,. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Barrens Road from the Intersection of Peters Creek Road (Route 117) to the cul-de-sac. LENGTH: (1) .18 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 38 FEET SURFACE WIDTH: (1) 34 FEET SERVICE: (1) BUSINESS PARK AND PUBLIC SCHOOL ROANOKE COUNTY ENGINEERING & . INSPECTIONS DEPARTMENT 3 ACTION # ITEM NUMBER G~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM• Acceptance of Barrens Road Extension into the Virginia Department of Transportation Secondary System and the abandonment of Route 9553 (0.10 mile). COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY Staff is requesting the Board of Supervisors to approve a resolution which abandons 0.10 mile of Route 9553, the old school bus access road serving Burlington Elementary, and authorizes VDOT to place .18 miles of Barrens Road into the secondary road system. The new extension of Barrens Road provides the same service. SUMMARY OF INFORMATION Friendship Manor Apartment Village Corporation, the developer, requests that the Board of Supervisors approve a resolution which abandons the old school bus access road (Route 9553) and authorizes VDOT to accept .18 miles of Barrens Road (refer to attached maps) into the state secondary road system. Route 9553, prior to the extension of Barrens Road, provided access to Burlington Elementary School. Because this access road met the requirements of Section 33.1- 68, Code of Virginia, entitled "Certain School Roads In Secondary System," 0.10 mile of access road was assigned a route number and placed into the Virginia Department of Transportation maintenance program. VDOT is requesting the abandonment of Route 9553 because of the overlap of the old access road and the new right-of-way. Now that all improvements to the extension of Barrens Road have been completed and the access to Burlington Elementary L -'~ School is to the satisfaction of the school administration, County staff is requesting acceptance. This project was inspected by both Roanoke County and representatives of VDOT with both concurring that .18 mile extension of Barrens Road is acceptable. STAFF RECOMMENDATION Staff recommends that the Board approve a resolution to VDOT requesting that they accept 0.18 miles of Barrens Road into the Secondary Road System and abandon Route 9553 (0.10 mile). MITTED BY: APPROVED BY: Arnold Covey, Direct r Elmer C. H ge of Engineering & Ins ections County Admini rator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens 2 .~ L-~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON NOVEMBER 22. 1994 RESOLUTION REQUESTING ACCEPTANCE OF BARRENS ROAD E%TENTION INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM AND ABANDONMENT OF ROIITE 9553 (BCHOOL BUS ACCEBS ROAD) WHEREAS, State Route 9553, a school bus access road serving Burlington Elementary a public school, WHEREAS, a new subdivision road has been constructed, improving the alignment and service previously provided by the existing road, and serving the same citizens as the old, WHEREAS, construction of the new road is complete and meets standards, deemed by the Department of Transportation, appropriate for the traffic anticipated, funding for which was provided by resources other than those administered by the Virginia Department of Transportation, WHEREAS, this Board hereby guarantees a clear and unencumbered right of way of 50 feet with additional drainage and slope easements as necessary for maintenance of the road, NOW, THEREFORE, BE IT RESOLVED, this Board, pursuant to Section 33.1-229, Code of Virginia, requests the following road be added to the secondary system of state highways, Name of Road: Barrens Road Length: .18 miles From: Intersection of Route 117 (Peters Creek Road) To: cul-de-sac Plat Recorded, Date: 12/19f91 Plat Book: 13 Page: 194 BE IT FURTHER RESOLVED, the old alignment of route 9553 is hereby abandoned in its entirety pursuant to Section 33.1-155, Code of Virginia, in favor of the addition of the new road, BE IT FURTHER RESOLVED, the Department of Transportation is requested to assign a new route number to the new road, as appropriate, and release the number of the old road for use elsewhere when appropriate. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: _ Seconded By: Yeas: Nays: A Copy Teste: Mary Allen, Board Clerk / ~~ S i11 \ \\ /] \ ~ my \ ~ O / \ 26 ~ ~' / ~ IB _ 19 ~ \ 'V A 2S 29 29 ~ \ I~ot ~. 31 30 : 4. ~.~ . 32 ~ ~ ~V ,. 3 ~ r.. `~` r... di Mj° 49 ~~ ~~ Z 33 ' Sys ti ~a00 ~. ~ \~tlµ x ~o.s 34 • /yf~ ~ ~. Z\ ~b ~3a+ • i 0 \\ \2 26 0 o .° ~ e9\. is zez "a ~no. o `,, ' b ~V" \ \\\ •~ .• d'ou 0 ~~r~~, 's\~ o F.w.ea.y w+e+ 47 \ \\ o r ~ ` ' ~~ rrk\, \ \ 42 ;~+ yn. l'ied' C°'P . os.e ~~ \\ \\ `\~ ~ w Eos\ \ : \ \ oN ~• P \ ~ a 43~' \ \ ~~~' '0~ \Pf°5 ~ 38 f ~~ \ \ \ g~. ~ 45~ + ,\ \\ \\ \\ ..~~. .~ i \ ,~. St , \ \ \ 2 5\' \ \ \~. w w \ \ \ ooM _. _ ~... \\\. ~ \\ 5.33 ~~~-~ PROPOSED ADDITION SHOi~7N IN GRAY DESCRIPTION: 1) Barrens Road from the Intersection of Peters Creek Road (Route 117) to the cul-de-sac. LENGTH: (1) .18 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 38 $EET SURFACE WIDTH: (1) 34 FEET SERVICE:' (1) $USINESS PARK AND PUBLIC SCHOOL ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT 3 • ~ . A-112294-7.g ACTION NO. _ _ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request for Approval of a Raffle Permit from the Child Abuse Prevention Council of Roanoke Valley, Inc. COUNTY ADMINISTRATOR'S COMMENTS: n ~o~--C SUMMARY OF INFORMATION: The Child Abuse Prevention Council of Roanoke Valley, Inc. has requested a permit to hold a raffle in Roanoke County on December 11, 1994. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Brenda J. olton Elmer C. Hodg Deputy Clerk to the Board County Administ for ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by:H -I1dP11 Minnix No Yes Absent Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION ~-g Application is hereby ~ntaE. for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with ccanty and state law. Name of Organization Child Abuse Prevention Council of Roanoke Valley, Inc. Mailing Address 3201 Brandon Ave., Suite 1, Roanoke, VA 24018 City, state, Zip Code _ Roanoke, VA 24018 when was the organization f:~unded? 1979 Purpose and Type of Organization Private, Non-profit Corp. * Sze Attachment I Has the organization been in e:~istence in Roanoke County for two continuous years? YES___x___ _ NO adjoining - Roanoke City Is the organization non-profit? YES X NO Is the organization exempt under §501(c) (3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) * See Attachment I I Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Co3e of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? yes Does your organization und4*'stand that it must maintain and file complete records of receipts,~nd disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Re:v~zn~.ae~ yes COUNTY OF ROANOKIJ, VIRGIlVIA P.O. BOX 20409 COMMISSIONIJR OF TIIC REVIJNUhJ ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? yPs DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value Children's Playhouse $1,500 Children's Playhouse $1 500 Children's Playhouse $1,500 Children's Playhouse $1,500 DATE OF RAFFLE 12/11 If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? Tanglewood Mall _- NOTE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. proceeds will be used for expenses related to the Council's prevention programs: community education, program development, case consultation and support groups COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COn~EVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a Officers of the Organization: President: Lou Talbutt Phone : 703 552-1817 Address: P.O. Box 775, Blacksburg, VA 24063 L` Vice President: Clarine Spetzler Phone: 387-3026 Address : 3026 Golf Colony Dr. , Salem, VA 24153 Secretary: John G. Heitz Address : 6333 Christie Lane, Roanoke, VA 24018 Treasurer : Robert F. Kaplan Address:5350 Silver Fox Rd., Roanoke, VA 24014 Member authorized to be responsible for Raffle operations: Name : Shannon M. Brabham Home Address 3527 Poplar Dr. , Roanoke, VA 24018 Phone 774-3089 Bus Phone 344-3579 Member responsible for filing financial report required by the code if your organization ceases to exist: Name : Shannon M. Brabham Home Address 3527 Poplar Dr., Roanoke, VA 24018 Phone 774-3089 Bus Phone 344-3579 Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ves Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? e~ IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OT ROANOKL'', VllZGI1VIA I'.O. I30X 20409 COMMISSIONER OT 'I'IIE REVENUE ROANOKE, VA 24018 Phone : 774-3856 Phone : 989-5433 3 N~)'1'AItILA'I'ION THE FOLLOWING OATH MUST BE 'TAKEN BY ALL APPLICANTS: L_-O I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. sect. of the Code of Virginia and Section 4-86 et. seq. of the Roanoke County Code. Signed byt Name ~ Title Home Address Subscribed and sworn before me, this day of ~19`r` in the County City of .(,+Q~ ~1~IC~ , Virginia. ~__~ •~,~~, My commission expires: n 19~ Notary Pu lic NOT VALID UNLESS COUNTERSIGNED The above application, hav.A_ng been found in due form, is approved and issued to the applicant. to have effect until December 31st of this calendar year. Da a ommissi ner of th Revenue The above application is not. approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGIlVIA I'.O. I30X 20409 COMMISSIONER OF 1'IIE RL;'VENUE KOANOKE, VA 24018 4 ~ -/ ~-- AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 22, 1994 RESOLIITION 112294-7.h OF APPRECIATION UPON THE RETIREMENT OF GARLAND H. RUCKER, GENERAL SERVICEB DEPARTMENT WHEREAS, Garland H. Rucker was first employed in August, 1971, as a Motor Equipment Operator in the Department of General Services; and WHEREAS, Garland H. Rucker has also served as a Custodian II in the Department of General Services; and WHEREAS, Garland H. Rucker, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARLAND H. RUCKER for over 23 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources T- ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE AMENDING PROFFERED CONDITIONS ON THE REZONING OF A 125-ACRE TRACT OF REAL ESTATE (A PORTION OF TAX MAP NO. 64.02-2-50) LOCATED ON US 11/460, 2 MILES EAST OF EXIT 132 OF I-81 IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2C, CONDITIONAL, TO THE ZONING CLASSIFICATION OF I-2C, CONDITIONAL (MODIFICATION TO PROFFERED CONDITIONS) UPON THE APPLICATION OF INDUB- TRIAL DEVELOPMENT AUTHORITY OF ROANORE COUNTY WHEREAS, a portion of the property was rezoned to M-2 (now I- 2) with proffered conditions in 1990 (Ordinance 102390-11); and WHEREAS, the Roanoke County Planning Commission hearing on this matter was held on November 1, 1994; and WHEREAS, the first reading of this ordinance was held on October 25, 1994; and the second reading and public hearing were held on November 22, 1994; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 125 acres (a portion of TAX MAP NO. 64.02-2-50) and located on US 11/460, 2 miles east of exit 132 of I-81 in the Catawba Magisterial District is hereby changed from the zoning classification of I-2C, Industrial District, with proffered condi- tions, to the zoning classification of I-2C, with amended proffered conditions. 2. That this action is taken upon the application of the Industrial Development Authority of Roanoke County. 1 ~~ 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1990, which the Board of Supervisors hereby amends as follows: 1) The use of the property will be limited to the manufac- ture and assembly of products. 2) Vehicular access will be limited to Route 11/460. No vehicular access will be permitted off of Yale Drive. Rail access will be permitted to the property. 3) The height of the principal structures, regulated by the provisions of the ordinance, on the premises shall not exceed 60 feet measured from the ground level at the structure. 4) A buffer zone shall be established from any principal structure or outside storage facility to any property line adjoining existing residentially zoned property. This buffer zone shall be a minimum of 100 feet. 5) The measured noise omissions from the facility shall not exceed an average of 80 dba over a one hour test period at the property line adjoining any existing residentially zoned or residentially used property. 6) Lighting shall be directed away from any adjoining residential property. Lighting poles shall not exceed 40 feet in height measured from the ground and shall not exceed a lumen level of approximately 4 foot candles at the pavement level. 2 y, Tr 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\wp51 \agenda\zoning\val ley.tec 3 o~ RoaN ~ F a ~• p z c~ ~ a? ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 November 29, 1994 Ms. Beverly C. Webber 3220 Brandywine Avenue, SW Roanoke, VA 24018 Dear Ms. Webber: (703) 772-2005 I am pleased to send you a resolution expressing the appreciation of the Board of Supervisors for your many years of service to Roanoke County. This resolution was unanimously adopted by the Board of Supervisors at our meeting on November 22, 1994. Also enclosed is notification that Roanoke County purchased a $100 Savings bond in recognition of your years of employment with the County. I am sorry that you were unable to attend the board meeting so that you could be personally thanked for your valuable contributions to Roanoke County. On behalf of each member of the Board and the citizens of Roanoke County, please accept this resolution and savings bond, together with our best wishes for continued success in the future. Sinc ely, Lee B. Eddy, Chairm Roanoke County Board of Supervisors Windsor Hills Magisterial District LBE/bj h Enclosure cc: D. Keith Cook, Director, Human Resources ~~~~~ ~~ ~~C~~.CZ.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR NII I C MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON MOWNS MAGISTERIAL DISTRICT H. ODELL'FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT ®Recyded Paper of aoaNO~,~ ,~ . Z 9 v az ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 November 29, 1994 Mr. Garland H. Rucker 4309 Old Spanish Trail #2 Roanoke, VA 24017 Dear Mr. Rucker: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT' EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWtj/1 MAGISTERAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERAL DISTRICT (703) 772-2005 I am pleased to send you a resolution expressing the appreciation of the Board of Supervisors for your many years of service to Roanoke County. This resolution was unanimously adopted by the Board of Supervisors at our meeting on November 22, 1994. Also enclosed is notification that Roanoke County purchased a $100 Savings bond in recognition of your years of employment with the County. I am sorry that you were unable to attend the board meeting so that you could be personally thanked for your valuable contributions to Roanoke County. On behalf of each member of the Board and the citizens of Roanoke County, please accept this resolution and savings bond, together with our best wishes for continued success in the future. Sinc ely, 1~ Lee B. Eddy, Chairm Roanoke County Board of Supervisors Windsor Hills Magisterial District LBE/bj h Enclosure cc: D. Keith Cook, Director, Human Resources ~L~~~~ ~~ ~~~~'.~2.~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ® Recycled paper O~ POAN ~,~ z 7D a? i 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN GTAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL'FUZZY MINNIX GVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Wayne Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: Attached is a copy of Resolution No. 112294-7.q appointing John M. Chambliss, Jr. to serve another two year term as the local official for Roanoke County on the Disability Services Board in the Fifth Planning District Commission. Mr. Chambliss's term will expire December 31, 1996. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 22, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ~IYLGi--~•c,~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: John M. Chambliss, Jr. P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ®Re~yded Paper O~~ ANA F > ~ ti ~ A z ~, o~ a= COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL 04STRICT BOB L. JOHNSON HOWNS MAGISTERAL DISTRICT H. ODELL'FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. William B. Hopkins, Jr. Martin, Hopkins, and Lemon, P. C. P. O. Box 13366 Roanoke, VA 24023 Dear Mr. Hopkins: Attached is a certified copy of Resolution No. 112294-9 pursuant to Section 15.1-238 (E) of the Code of Virginia, 1950, as amended, authorizing the acquisition of an easement through separate parcels of land owned by George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid, and Steven M. and Sandra B. Huffman for the Water Transmission Line Project. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 22, 1994. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Paul M. Mahoney, County Attorney John Birckhead, Director, Real Estate Assessment Gary Robertson, Director, Utility P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ® ReCyded Pape- 0~ ROANp,(,~ ~. Z A v a? ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAW6A MAGISTERIAL DISTRK.T BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERUIL DISTRICT HARRY C. NICKENS VINT'ON MAGISTERAL DISTRICT (703) 772-2005 Mr. Jeff Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, Virginia 24153 Dear Jeff: Attached is a copy of Resolution No. 112294-1 supporting the refined routing of the proposed Interstate 73 through the Roanoke Valley as proposed by the Roanoke Valley Business Council. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 22, 1994. If you need further information, please do not hesitate to contact me. Sincerely, yY~Gr.~- .~v~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: John M. Chambliss, Jr., Assistant County Administrator James W. Arend, Vice Chairman, Roanoke Valley Business Council P. O. Box 13727, Roanoke, VA 24036 ®Re~~d Pep., RKE BOARD SUPERVISORS TEL~703-?~2-2193 No . Receiver Transmitter Date Time Mode Pages Result Transmit ~~onfirmation Report 001 9-/3434416 RKE BOARD SUPERVISORS No v 29 ° 94 12 08 01'59 Norm 03 OK Ncv 29°94 1208 Post-its Fax Note 7671 Date pages To Fro Co./Dept. ~ Co. Phone # ~ Phone # Fax # Fax # of aoaNO,~~ ~ ~ A Z ~, o~ a? ~ s COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 November 29, 1994 (FAXED 11/29/94) Ms. Ava Howard Fifth Planning District Commission Chief of Transportation Planning P. O. Box 2569 Roanoke, VA 24010 Dear Ms. Howard: (703) 772-2005 Attached is a copy of Resolution No. 112294-7.d supporting the extension and adequate funding of the Rural Transportation Planning Program. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 22, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ~!-L~_~/ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Terry Harrington, Director, Planning & Zoning BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN GTAWSII MAGISTERIAL DISTRICT BOB L. JOHNSON MOWNS MAGISTERAL DISTRICT H. ODELL "FUZZY MINNIX GVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINT~ON MAGISTERIAL DISTRICT ®RecyCNd Papsr O~ ROAN ~.~ ~. Z 9 J a2 1838 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 Ms. Shannon M. Brabham 3527 Poplar Drive Roanoke, VA 24018 Dear Ms. Brabham: November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 At their regular meeting on Tuesday, November 22, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the Child Abuse Prevention Council of Roanoke Valley, Inc. for a raffle permit. The raffle will be conducted on December 11, 1994. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, .~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ®Re~yded Paper O~~ ANA F ~. z 1' a a COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Karen Rawling 740 Bexhill Drive Vinton, VA 24179 Dear Ms. Rawling: At their regular meeting on Tuesday, November 22, 1994, the Roanoke County Board of Supervisors unanimously approved the request of the William Byrd High School Cheerleading Booster Club for a 50/50 Raffle permit for Calendar Year 1995. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1994. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~'Yc-ac.~..c y- ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ®Re~ya.d P~- 0~ ROANp,I.~ ~. z p ov a ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 November 29, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOW NS MAGISTERIAL DISTRICT H. ODELL'FUZZY MINNIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Jeffrey Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, Virginia 24153 Dear Jeff: Attached are certified copies of the following Resolutions: 1. Resolution 112294-7.o requesting acceptance of 0.14 Miles of Cortland Road, 0.04 Miles of Hillview Drive, 0.02 Miles of North Rome Drive, and 0.02 Miles of Gala Drive into the VDOT Secondary Road System. 2. Resolution 112294-7.p requesting acceptance of 0.10 Miles of Cider Mill Court and 0.08 Miles of Huntridge Road into the VDOT Secondary Road System. These resolutions were adopted by the Board of Supervisors at their meeting on Tuesday, November 22, 1994. If you need further information, please do not hesitate to contact me. Sincerely, ~~-~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachments cc: Arnold Covey, P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 Director, Engineering & Inspections ® Recycled paper LEGAL NOTICE ROANORE COUNTY HOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 22, 1994, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Industrial Development Authority of Roanoke County to amend the proffered conditions for buffer yards, located on US 11/460, 2 miles t of exit 132 of I-81 in the Catawba Magisterial District. A-~,~'~ ~ A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 3, 1994 ~ ~!~~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, November 8, 1994 Tuesday, November 15, 1994 Direct the bill for publication to: Industrial Development Authority of Roanoke County c/o Brian Duncan PO Box 29800 Roanoke, VA 24018 (703) 772-2069 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COIINTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 ,~~~f,~~ .~ ~- i Telephone 7113/92{2-1000 Facsimile 703/98.'_-?015 MAR'I'IN~ HOPKINS & LEMON, P.L. A~tornc~rs ur Lu~l~ IOOU Finl l!nion lower 10 Suuth Jcf(crson Strcci Roan<ike, Vir~zinia ?101 I-1311 November 21, 1994 Hand Delivered Ms. Brenda Holton Roanoke County Administration Center 5204 Bernard Drive Roanoke VA 24018 Mailing Address P. O. Rux 1336(1 kuanukc. Vireinia _'-1033-3166 Re: Condemnation Report and Resolution for November 22, 1994 Board of Supervisors Meeting Dear Brenda: Please find enclosed a copy of the Board report and proposed resolution with copies of the Huffman plats attached as "Exhibit B". As you will recall, these plats were omitted from the papers delivered to you this past Friday. call. If anything else is needed, please do not hesitate to Very truly yours, WBHJr/lac Enclosures MARTIN, HOPKINS & LEMON, P.C. ~~ William B. Hopkins, Jr. Mc~nrh~~r C~~nun~~n~rc~ul~h Lu~r Grrx~~~. LId. ~^ f~ ~ OF RpANQ,Y~ ~ ,A ~ Z A _ G7 O 2 J d !~ 1838 DEPARTMENT OF HUMAN RESOURCES ~~ MEMORANDUM T0: Andrew Glenn Assistant Director f_General Services ~, ~~ FROM: Melinda Hil ~" Personne Assistant DATE: November 8, 1994 SUBJECT: Retirement Resolution -Garland Rucker 9~ Attached please find a draft resolution for the recognition of Garland (Sammy) Rucker's retirement and years of service. Please review this draft resolution and contact Mary Allen, Clerk to the Board of Supervisors, with any additional information or changes by November 15, 1994. This resolution is on the agenda for the Board of Supervisors meeting scheduled for November 22, 1994. Please let me know if you have any questions. c: Mary Allen / / y, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON November 22. 1994. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Garland H. Rucker for 23 YEARS AND 1 MONTH OF SERVICE TO ROANOKE COUNTY. WHEREAS, Garland H. Rucker was first employed in Au ust of 1971 as a Motor Equipment Operator in the Department of General Services; and also as a Custodian II in the Department of General Services; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Garland H. Rucker for 23 years and 1 month of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. _~ . . O~ p,OANp~.~ ~ ,A ~ Z A _ ~ O ? ~ 5~. a 7838 ~~~~~ ~,~ ~~~~ DEPARTMENT OF HUMAN RESOURCES MEMORANDUM TO: Dr. Betty McCrary Director of Social Services ~ ~~~ FROM: Melinda Hil .~J'`r Personnel istant DATE: November 8, 1994 SUBJECT: Retirement Resolution -Beverly Webber ~ ~c~~ad~ ~1 N(lV y I~ D ~~ Attached please find a draft resolution for the recognition of Beverly Webber's retirement and years of service. Please review this draft resolution and contact Mary Allen, Clerk to the Board of Supervisors, with any additional information or changes by November 15, 1994. This resolution is on the agenda for the Board of Supervisors meeting scheduled for November 22, 1994. Please let me know if you have any questions. c: Mary Allen / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON November 22. 1994. RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO Beverly C. Webber for 13 YEARS AND 3 MONTHS OF SERVICE TO ROANOKE COUNTY. WHEREAS, Beverly C. Webber was first employed in July of 1981 as an Eligibility Worker in the Department of Social Services; and also as a Senior Eligibility Worker in the Department of Social Services; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Beverly C. Webber for 13 years and 3 months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. ,~/-~ ~ ~~Q ~ ~ ~ Roanoke County Administrator P. O. Box 29800 Roanoke, Virginia 24018 Dear Elmer: ~~~.~~~~ ~~~-noo I received your call regarding our schedule and traffic volume at Domestications. The following is my best guess: 1. I anticipate that we will start placing inventory in the Domestications facility early January 1995. At that point in time, we will have employed approximately 100 employees. We will be receiving from our vendors an average of 20 trailer loads of freight per day, and we will be transferring from Pennsylvania approximately 10 trailer loads per day. The total transfer from Pennsylvania is estimated to be approximately 250 trailer loads during the months of January and February. 2. In May, we expect to have hired approximately an additional 150 to 200 employees, and we will continue transferring an estimated 200 trailer loads of freight. We will be receiving 30 trailer loads a day and shipping 30 trailer loads a day of merchandise. The truck traffic, in addition to that during the months and November and December, will be approximately 150 trailer loads of equipment to be delivered to the site, in addition to the already 75 loads of equipment that has been delivered. 3. There is no peak. The hours of operation will be typically 6:00 a.m. to 6:00 p.m. five days a week. Trucks will come and go throughout the duration of the day. Employees will come between the hours 6:00 and 8:00 a.m. and leave between the hours of 4:00 and 6:00 p.m. 4. I anticipate that traffic assistance on the part of Roanoke County would be best served at the intersection of Plantation and Hollins Road between 7:00 a.m. and 8:00 HANOVER DIRECT, INC. ONE AVERY ROW, ROANOKE, VA 24012 a.m. and 4:00 p.m. and 5:00 p.m. to help automobiles get in and out. However, I do not believe that our truck traffic can be assisted in that it will move throughout the course of the day. I hope that this information addresses all of your questions. Thank you. Sincerely, ~~ /C1G-- J. Robert Rhudy Vice President, Operations JRR/aa HANOVER DIRECT, INC. ONE AVERY ROW, ROANOKE, VA 24012 r MEMO - 11/4/94 To: Mary Allen From: Lee B. Eddy. Subject: Request for Resolution Page 2 of the attached memo from the Fifth Planning District Commission requests each local government to adopt a resolution urging VDOT to continue the Rural Transportation Planning Program past the year 1996. Details and a sample resolution are included. Under this program, initiated in 1993, VDOT provides $40,000 per year to the 5PDC for transportation planning in the rural areas of the district, which excludes the municipalities of Roanoke, Salem and Vinton, and the urban areas of Roanoke and Botetourt Counties. These portions of the Fifth Planning District receive planning funds under the Metropolitan Planning Organization, which addresses urban transportation issues. I have served as chairman of the 5PDC Rural Transportation Planning Advisory Committee since its organization last year. Terry Harrington is the County's other representative. Past studies include truck traffic to the Westvaco Plant in Covington, a parking study in Clifton Forge, and a school bus routing study in the Fincastle area. A current project is a study of the Route 311 corridor in Craig and Roanoke Counties. I believe the committee and the funds provide a valuable function for our more rural areas, and recommend that an appropriate resolution be prepared and submitted for approval by the Board of Supervisors. As noted in Ms. Howard's memo she would like to receive a copy of the approved resolution by November 30, 1994. attach: 5PDC memo of 11/2/94 and sample resolution copy: Elmer Hodge, County Administrator Terry Harrington, Director of Planning & Zoning Ava Howard, 5PDC Chief of Transportation Planning ' P~N6 DI57RICT 4 f .~-":_u_"~7 ~= FIFTH PLANN{NG DISTRICT COMMISSION ~ - ~ 313 Luck Avenue, SW Post Office Box 2569 Roanoke, Virginia 24010 ~"'° ~°""~~b (703)343-4417 • fax (703)343-4416 November 2, 1994 MEMORANDUM TO: Rural Transportation Planning Advisory Committee FROM: Ava Howard, Chief of Transportation Planning SUBJ: Carry-Over Funds from FY 1994 and Resolution of Support for the Rural Transportation Planning Program In a letter dated September 20, 1994, the Fifth Planning District Commission (PDC) advised the Virginia Department of Transportation (VDOT) that it had not expended $3,383 in HPR funds allocated for FY 1994 for Rural Planning Assistance due to staff vacancies. The PDC then requested approval to carry-over the funds for use in the current fiscal year. VDOT has informed the PDC, in a letter received on October 25, 1994, that the carry-over of these unused HPR funds has been authorized. VDOT requires that a revised scope of work for the current fiscal year reflecting the new budget figures be approved by the PDC. Staff is requesting that the amendment to the FY 1994-1995 Rural Transportation Work Program, requested by VDOT, be made by the PDC at its next regularly scheduled meeting in December. Under normal circumstances, amendments to the Rural Work Program would be made by the Rural Transportation Planning Advisory Committee. However, to have the funding in place as soon as possible, staff is requesting that the amendment be approved by the PDC at the scheduled meeting in December. The Rural Transportation Planning Advisory Committee should submit any comments they have on the proposed amendment prior to PDC approval. A draft copy of the requested amendment has been enclosed for your comments. Please read it carefully and forward any comments to my attention by November 30 in order to make any necessary revisions prior to the next meeting of the PDC. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton Memorandum Page -2- Concerning a different matter, staff is requesting that all local jurisdictions pass a resolution at their next regularly scheduled meetings in November to support the continuation of the Rural Transportation Planning Program. In December, Wayne Strickland and I will be meeting with Mr. Richard Lockwood of VDOT to encourage the continuation of this program beyond its original three-year time frame (FY 1994-1996). Formal support from the local jurisdictions whom this program benefits would help convince Mr. Lockwood of the importance of this program. A draft resolution has been enclosed for your convenience. Please call on me if you should need me to attend your Council or Board meetings in order to explain the significance of this program and to answer any questions that local officials may have regarding the Rural Transportation Planning Program. If you have any questions or comments, please feel free to call. I would appreciate your submission of adopted resolutions by November 30, 1994. Thank you for your help in these matters. AH/jk Enclosures SAMPLE RESOLUTION WHEREAS, the Rural Transportation Planning Program was initiated in fiscal year 1994 by the Fifth Planning District Commission, and WHEREAS, the program has been funded by the Virginia Department of Transportation on a trial basis for a period of three years, which will conclude as of June 30, 1996, and WHEREAS, the Fifth Planning District Commission has successfully implemented the program, by providing valuable transportation planning assistance to both the rural jurisdictions served and the Virginia Department of Transportation, and WHEREAS, many of the rural jurisdictions in the Fifth Planning District otherwise lack the resources or expertise to conduct technical transportation planning activities, and WHEREAS, the Rural Transportation Planning Program has afforded rural localities greater opportunity to participate in the state-wide planning process; NOW, THEREFORE BE IT RESOLVED, that (NAME OF LOCALITY) strongly supports the Rural Transportation Planning Program. BE IT FURTHER RESOLVED, that (NAME OF LOCALITY) wishes to appeal to the Virginia Department of Transportation to extend the Rural Transportation Planing Program beyond fiscal year 1996, and to provide adequate funding to maintain the quality of services of the Program. ATTEST: County of Roanoke Department of Planning and Zoning Memorandum CGC~UV-~ ~ D TO: Mary Allen ~V 7 FROM: Terry Harrington ~~~~ DATE: November 7, 1994 RE: November 22, 1994 Agenda Item: RTAC Resolution of Support I would like to have this resolution placed as a consent agenda item for the 22nd. LBE will probably also ask that it be added to the agenda. I'll do a brief Board report. Can you put this in the proper format? Thanks. c: Elmer Hodge ,, SAMPLE RESOLUTION WHEREAS, the Rural Transportation Planning Program was initiated in fiscal year 1994 by the Fifth Planning District Commission, and WHEREAS, the program has been funded by the Virginia Department of Transportation on a trial basis for a period of three years, which will conclude as of June 30, 1996, and WHEREAS, the Fifth Planning District Commission has successfully implemented the program, by providing valuable transportation planning assistance to both the rural jurisdictions served and the Virginia Department of Transportation, and WHEREAS, many of the rural jurisdictions in the Fifth Planning District otherwise lack the resources or expertise to conduct technical transportation planning activities, and WHEREAS, the Rural Transportation Planning Program has afforded rural localities greater opportunity to participate in the state-wide planning process; NOW, THEREFORE BE IT RESOLVED, that (NAME OF LOCALITY) strongly supports the Rural Transportation Planning Program. BE IT FURTHER RESOLVED, that (NAME OF LOCALITY) wishes to appeal to the Virginia Department of Transportation to extend the Rural Transportation Planing Program beyond fiscal year 1996, and to provide adequate funding to maintain the quality of services of the Program. ATTEST: i ~~ f Linda 1149 Vinta Linds Kenny 537 A Vinto Andi Hamlett Ken & Wanda Hamlett 405 Corllens Lane Vinton, VA 24179 Carla Isler Sam Elena Isler 1872 Cranwell Dr. Vinton, VA 24179 VARSITY SOUAD B Relly Baine Brenda & Jerry Bain 4638 Red Barn Lane Roanoke, VA 24012 Katie Conner Bob & LouiseConner 1006 Howell Dr. Vinton, VA 24179 345-1897 Kelly DeWease 9/12/77 Donna & Dennis DeWease 963 Shelbourne Dr. Vinton, VA 24179 890-6313 Shawna Hastings 12/15/76 Mike & Helen Hastings 977 Colbourne Ave. Vinton, VA 24179 Julie Lau ~V-34~_OQ0~977-1038 Chak & Eileen Lau 5/19/79 4028 Mockingbird Hill Rd. Roanoke, VA 24012 Whitney Musselwhite 345-5429 Steve & Billie Sue Musselwhite 5/27/78 549 Aragon Dr. Vinton, VA 24179 Amber Overstreet Linda & Charles Eanes 4323 Toddsbury Dr. Vinton, VA 24179 Alicia Hiler Gary & Janet Hiler 2038 Surrey Lane Roanoke, VA 24012 Dad Sara Ivey Henry & Susan Ivey 5120 Burnt Quarter Dr. Vinton, VA 24179 890-5252 Kristel Jenkins 1/28/79 James & Joyce Jenkins 2019 Beavers Lane Vinton, VA 24179 Georgia Rakes Georgia's # 977-2163 John & Sandy Rakes 977-6315 5512 Winesap Dr. 5/24/78 Roanoke, VA 24019 Courtney Sowers Doug & Cindy Sowers 1831 Terry Dr. Vinton, VA 24179 McKenzie Wathall Teresa & Gary Wathall 1421 Ashebrook Dr. Roanoke, VA 24014 Kristie Robertson Allen & Marcia Robertson 4014 Poplar Gr. Dr. Vinton, Virginia 24179 345-7605 Jessica Shibley 3/2/77 Phyllis Shibley 3990 Challenger Ave Roanoke, VA ,~ </c i 2_ 427-1977 Shana Webb 4/4/78 Velva & David Flick 2315 Rutrough Rd. Roanoke, VA 24014 COACH: BARBARA ELLIS 890-6791 SCHOOL CHEERLEADERS 1994- 95 PHONE & DOB 977-4216 8/31/77 890-5825 11/17/78 981-1620 3/23/78 343-2208 2/6/78 977-1732 1/23/78 989-5375 890-5889 10/14/77 890-1328 3/22/77 890-4870 1/16/79 977-5741 1/9/77 427-5561 2/2/78 Dad 774-7125 ~ " JONIOR VARSITY Heather Camper Kathie & Billy Camper 1440 Lori Dr. Roanoke, VA 24014 Ellen Conner Vickie & David Conner 3935 Blandfield Dr. Vinton, VA 24179 Tiffany Gray ri ~l ~y~s-tarl & Gary Huyghe 5215 Appletree Drive Roanoke, VA 24019 Sarah Humphreys Gary Humphreys 2953 Stonebridge Circle Vinton, VA 24179 Chassidy Hylton Shirley & John Mullins 834 Olney Rd. Vinton, VA 24179 Amanda Lytton Joel & Wanda Lytton 5018 Labradore Dr. Roanoke, VA 24012 Heather Mutter James & Karen Mutter 801 Ramada Rd. Vinton, VA 24179 Tiffany Rawling Gene & Karen Rawling 740 Bexhill Dr. Vinton, VA 24179 Danica Smith Ken & Vicki Posey 5120 Orchard Cr. Roanoke, VA 24019 Stephanie Warf Linda & Burley Warf 208 Spring Grove Dr. Vinton, VA 24179 PHONE & DOB 427-9740 7/21/80 890-4612 12/11/79 977-2736 1/19/80 890-6186 5/4/80 342-4497 2/24/80 977-1665 6/11/79 345-9049 5/3/79 342-0301 5/24/80 977-5615 8/27/80 890-0392 9/19/80 Coach: Barbara Ellis - 890-6791 n ct oo M r M 00 r t0 l0 r M N M M .- r tp N {O 00 ~ 00 CO N sf o0 n OataoM ~nNN~ nM~ n~~ 00~ oost HMO N st N N r M~ ~ N O .- tD .- !D N N ~ N P n n ~ ~ ~ M o O M 00 T ~ M n~ lD <O r I Ill O lD Q1 I M ~ ~ I (O N (O I 00 M f0 I o0 N C I M f0 o0I M r lA o f n tp lD o M M ~ O n 1D .- O ~ ~ ~ M ~ N O O N C O O O N ~ ~ n M to Q> ~ N N O st N (O N O N <O tt !D tf1 00 M tD n N O I !O e} N 00I M fD N I et eF C1 I O O O I N M I N M I M N n i l cD ~ N o .- N N O .- N D O 1n IA N N !h In M ~ O lA N M r l11 1~ ll> l11 1~ n M O n N O r ~ 1A M (O MI ~~ W ~I r- W l0I N O fpl M .- nl M n nl M O N I O O M o~°I M r ~O o ~ N ~ d' O 1[1 ~ O M tt O ~N ~ O In O In n ~ d' M O O !D M O N 00 O N OD .- O N '- ~ ~ ~ n M~ ~O O I N M M 01 I N (O N I N N lp I lp M Ct I r f0 n l N M 00 I O O d' o f M r f0 0 r N ~ ~ O to r M N N M M M 0~ 1D O O n N N O ~ ''- ~ W M M O O 01 M n ~ r r r 00 l0 Q1 to c} I (O ~ M ct I M N 00 I f0 N N I to M C I O n fD I to 00 e} I M r 01 0 l er In o .- ~ N O M O O ~ N O~ M tD r d' ~ M A N r .- O '- n N M M O ~ ~ M N !O M' 00 00 00 00 n ^ n N r lA N~ fD I 00 01 '- M I l0 M T I f0 n 1n I Q1 M '- I O W fO l n O ~ I O O N o l r t0 d' o N M ~~~ N M~ O tt ~ ~^ ~ N M N ~l1 et 1n M 1A ~ O r e} er .- M N O r 00 N .- t0 M OD !O 00 n O '- • :: ~ C :: :>:•::;:~: :: O a r ~;~:: et n M 00 r d' M N 01 ~ n in N n N M N N tp et d' oD N ~ O O M o M M o0 o y ~~::,:....:<;.;:.;:. r 1f1 O M O M ~- lf1 M ~„~ ~ ~ O N ~- O O In 00 ,; ~'~''`'~''' ~;ii N M M ~ ~ n r o0 00 00 O 00 M M n ~ ~ : :::::~<::::::: ~ r ~ y : ,~tt:::~ `:i;:ii;: :YI[ : : : : Y }: :... i:ii : ii ~ ~ _ C :::: ::i::::::ii: ><~< ::::::::::::: ~::::::;::: c0 ao P n a ao .- .- .- t0 cD n .- ~n n o ~n as n in n H M O o O O n~ 0 O O n o ~ """"""" 'Q::::; ;2~:' N ~ ~ N~ ~ O ~ ~ LL') O .- of N N N O N O M B ~ O N O ; ~ ~ ~ O O t0 O i0 ~ N r (0 (D t0 ~ :::::::::::::::::::::::~ 'C d ::::::::::::::::::::' i I ~ I I ~ I I ~ I~ %"~ •• FAMILY SERVICE r~~ OF ROANOKE VALLEY FSA providing solutions for personal and family problems ~+~ Interaadonal Year of the Family EXECUTIVE DIRECTOR JOHN F. PENDARVIS, Acsw November 14, 1994 BOARD OF DIRECTORS PHILLIP F. SPARKS PRESIDENT Elmer Hodge, County Administrator SARA D. AYERS County of Roanoke FIRST VICE PRESIDENT P.O. Box 29800 BEVERLY B. LAMBERT Roanoke, VA 24018 SECOND VICE PRESIDENT SAM GILES 7~ SECRETARY Dear iuiei, LUCAS A. SNIPES Family Service has established a Family Week Awards Program to honor TREASURER individuals and organizations in the Roanoke Valley who have demonstrated an VERNIE L. BOLDEN, PH.D tional level of commitment to families and family life. We feel it is vitally exce ASHBY W. COLEMAN FLOVD W. GREGORY, JR. p important today to recognize the role of families as the building blocks of society RICHARD T. HODGES e the support of healthy family life and family values. and to encoura CHERYL R. HILTON g THOMAS HONER KIRK A. LUDWIG I am very pleased to inform you that the Board of Directors has selected Roanoke C. T. ~•BUTCH° MEREDITH P M MD County to be honored with a Family Week Award this year. Your support of ENELOPE UELENAER, RAOBI FRANK HULLER families and family life is obvious to all, and is certainly worthy of this DANIEL G. OAKEV recognition. I would like to invite you to join us at the Awards Reception, to be JAMES C. SEARS KAREN THOMAS held on Monday, November 21 at 4:00 PM at the Radisson Patrick Henry Hotel, PATSY WALLACE 617 South Jefferson Street. This reception will be the highlight of National Family BARRY C. WEBB EVERETT M. WERNESS Week, which will be celebrated November 20-26. BARBARA W. WHITE I believe Anne Marie Green has been in contact with you regarding your HONORARY LIFETIME attendance plans. Board President Phillip F. Sparks and I would also like to make MEMBERS a brief presentation at the November 22 Board of Supervisor's Meeting. Please call SARA S. AIRHEART NATALIE FOSTER LEMON me with any questions you have. The reception will be open to the public, and JOHN A. GEARHART p P y p...., y r•~~...., we will be leased to mail a s ecial inviiatiurl iu ar.•~ PrcJ°: w4 Vvv~liiu. r.~"i j~~'" like to be there. Again, congratulations on this honor! And thank you for your commitment to ~ families and individuals in the Roanoke Valley. Nnit:ed Way Partner Agency Sincerely, l' /, A ACCREDITED ~ ~ / ~ ohn F. Pendarvis, ACSW °DN°, ON^CLRF°IF^rl°N Executive Director OF SERVICES FOR FAMIDES AND CHIIDREN. INC flationcl Hom~Caring A„.„~,~I,~,~.,.,,,~0,,,°,""! µ~~„e 3208 Hershberger Road, NW • P.O. Box 6600 • Roanoke, VA 24017 • (703) 563-5316 MARTIN, HOPtiINS & LEMON, P.C. Attornc~~~s « r Lair Telephone 703/982-1000 Facsimile 703/982-201 IU00 First Union Tu~ccr 10 South Jcit~rrson Sum Roanoke, Virginia X401 1-1314 November 10, 1994 Hand Delivered Martha Plank Legal Advertising Roanoke Times and World News 201 Campbell Avenue SW Roanoke VA 24011 Re: Dear Martha: Public Notice ~;,.'.1 .., _ .` i ~ ~ 4 ~~._ , . i C ~: r7 ~, P , <, r . ~ ~ n( ~ n~ nrn. A~id~~„ i ! ~ a P. O. I~o~ 133[,6 Ro; uwkc._V irginia '_'-1113 3-3 3 66 Please find enclosed a Public Notice which I would appreciate you placing in the legal advertising section of the Roanoke Times and World News to run on Saturday, November 12, 1994 and on Saturday, November 19, 1994. Thank you for your assistance. If you have any questions or comments, please do not hesitate to call. Very truly yours, MARTIN, HOPKINS & LEMON, P.C. i'! ) tt~- J/ William B. Hopkins, Jr. WBHjr/lac Enclosure cc: Paul M. Mahoney, Esq. L. Richard Padgett, Jr., Esq. Mr. and Mrs. George Drewry II-14-'~~l ~~. ~w ti.P-~~ll~.~.~. ;1lemhc~r Cnnnnun~reulrh Lair Gr~~u~~. Ltcl. PUBLIC NOTICE Notice is hereby given that a public hearing will be held by the Roanoke County Board of Supervisors at the Roanoke County Administration Center Board Room, 5204 Bernard Drive, SW, Roanoke, Virginia, on November 22, 1994, at 7:00 p.m. or as soon thereafter as the matter may be heard, pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended. The purpose of such hearing shall be the consideration of the necessity of acquisition by condemnation or other means of an easement across certain properties owned by Steven M. Huffman & Sandra B. Huffman, husband and wife and by George W. Drewry, Jr. & Carol H. Drewry, husband and wife, tenants by the entirety with rights of survivorship (one- half interest) and Meredith H. Waid, as her sole and separate estate (one-half interest) and the consideration of the necessity of entering upon and taking an easement across such property prior to or during the condemnation proceeding. The purpose of acquiring an easement over and across the property of Steven M. Huffman & Sandra B. Huffman, husband and wife and George W. Drewry, Jr. & Carol H. Drewry, husband and wife, and Meredith B. Waid is the construction and installation of water transmission lines for transmitting water from the Spring Hollow Reservoir to southwest Roanoke County and north Roanoke County. The property to be acquired as described above is located as follows: the property of Steven M. and Sandra B. Huffman, husband and wife - Roanoke County tax map nos. 74.00-02-11, 74.00-02-12, 74.00-2-13, 74.00-2-14, 74.00-02-15 and 74.00-02-16 and the property of George Drewry and Carol Drewry, husband and wife and Meredith B. Waid - Roanoke County tax map no. 74.00-01-02. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. ~, 1 William 'B. Hopkins; Jr. counsel for Roanoke County Board of Supervisors Please publish on the following dates: November 12, 1994 November 19, 1994 Please send bill to: Paul M. Mahoney, Esquire Roanoke County Attorney P.O. Box 29800 Roanoke, Virginia 24108 MEMORANDUM TO: Lee Eddy Ed Kohinke Fuzzy Minnix Harry Nickens John Chambliss Don Myers Paul Mahoney FROM: Mary H. Allen and Brenda J. Holton DATE: November 17, 1994 SUBJECT: DINNER FOR 11/22 BOARD MEETING As a change, we are having "Murphy's ... of Course" provide dinner for the November 22th Board Meeting. The menu is listed below. Hope this meets with your approval! FRUIT BOWL BONELESS BREAST OF CHICKEN WITH DIJON SAUCE RICE PILAF STEAMED FRESH VEGETABLES ASSORTED ROLLS BROWNIES AND LEMON CHESS BARS ec ~ ~~- '~ L7~` ~~ EASEMENT AND ASS2GNMENT DF EASEMENT AND ASSIGNMENT, made this 6th day of February 19 91 by and between: Bradhill Corporation, inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W ITN E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water lines, laterals, valves, fittings, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances 'thereunto, in and to the water systems in the streets, avenues and public utility and/or sewer line easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Chateaumont of Hunting Hills dated -November 1. 19 87 made by Specctrum Engineers, P. C. and on file in the Roanoke County Engineering Department. Page 1 of 3 L.- The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water systems including repair of surface areas affected by settlement of utility trenches for a period or" one (1) year after date of acceptance by the County and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: ~'7P~D~-1rlLL l=D~t~B4~-T1o(~~ ~NC• By: Title: State of : ~ N ~~ County/City of: _ ~~~ ~~ to wit: The foregoing deed was acknowledged before me this: '1j0 ~(}3- day of 19 ~_, BY ~ _~o'~JG'Q..T . ~~i stl as ~ ~ r»~~ r Duly on behalf of Notary Public Title My Commission expires: ~`P2~L 27, ~ -~ Page 2 of 3 ~_ _~ I ,' L Approved as to form: County Administrator of Roanoke County, Virginia County Attorney By ____ Elmer C. Hodge State of: County/City of: to wit: The foregoing deed was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 10/16/90 Page 3 of 3 L -..3 E?EEn nF ERIE=ME=I~IT A~~D A~slc;t~lM~~IT TuTC ~'EEn~ nEFn nF Ea,~EMFNT G,Nf) ACCT(;NMENT, made th1S ~F-+.th Vijay of i"l~;t,r~i~pr 1agd. h~i an`j hat,Wpcr~: Nalcnn R. {7rP_.Pn°_• r?P_.r°1n~ftAr C°7°rr"-!"~ t.r~ ~c r.na "tln~iolnnar !part,}i of th, first. C;art.; the BOARS C_?F S~1pE!-'`~flCn(?C nF ~?nA~jnilE ('(IIINTV 1fT~(~IjJTA horcinaft,cr ~ctorrc{j to a~ tha "~nar~." ~~rt,~i of t.ha Sa{snnr-~ art• anri GI MFR C. NOnr_.F ('nilnt,~i A.rimjnjctrat.nr ref Ftnar!nka f;n!int,Vj ~fIR(~I(~TG~ ~prt.~i of tho third part, W r r N E S S E T H. TN,4T FOR A,ND IN CON~I~EReTrnN of the m~ltual benefits tn_ acvril~, the C~evelnper dues hereb}~ GRANT, CONVEY, ASSIGN AND TRANSFER, with,the c~:~enants nT GENERAI WARRANTY OF TITLE, ir, few simple tlntn_ the B!?ard all Water and!nr sAwer lin-_.s, Valves, fjt,t~n~cf lat,cralc r{?nnections, StC_lrage facilities, S^l1 ('G°C nr water $llp~ly, p~lmps; R??nf'?nlac and a~}i and all ^ther equipment and app:lrtenanroc t,harc`1ntn~ in anri to t,hp y~ator anri/nr SaWcr $V$te(!?$ 7n the ``treet~, aVen!_leS and n!!h~ iG :lt.i l ity, ~latpr a!1t~fC?r ccwcr paGcrpant ar°as that. h?Vo i?ccn (?-" ma}~ h-_.rP_.aft.cr ha irGt.a~lcr-1 ~~~ the Ilo~rolnncr~ r?lr?!l~ wl,tll tr!°_• C'?~}'?t t(~ i?P_.!"n'?t!_1al>> !.1S° ~?n!'f !~rr!1n~/ t,ho oacprrl°_•nt•S in Y~!~"?1Ch t.h-°_- Sa1!?P_. !T!~v ho 1C?rAtA~; ill !?f Mlr?lrh is R1QrP_. ~?art.i{_!ilarl~i sh^wn and des~rlbed and riccignat,cri 8.S foil^ws; t^ Wlt; As shown nn the plan entitled Greene Sanitar~~ Sewer EYtcnsinn d~tari FehrUary ? , 14Qa ma:~i~ h}~ T.P Parker R; Snn ~^!~ nn file? in t.F-!a Rnanoke Count}~ Engineering C?epartment. Page 1 of 3 L-.,.~ Tha flaya~~r~ar rinac harahy r^ryyan~nt anti ;arrant that it. tai ~ 1 f1e rc~pnnSihla Elmer (;. Nndne, (:n!Jnt.y Qr-Irt1i!1iSt.rat,nr of Rnan~r•.e Cn!_Jnty, ~/1 rr-,'!1!?i?, n~rr. f WITNESS THE FO! LnWIN~ sia.r.at!Jres and sear: I)eyal niter: fnr tho nrr~~cr incta~lat,inr~ anrJ rnnctriJ~t.inn C?f the gai~f W,ar.ar and/nr Sayynr cy~tcmc 1,^,vjllCJiny. rar~air f?1 c!Jrr"ara arc~S affc~t,orl ~jy catt.~eJncrJt, ref ~Jt,~lj-,y tranrhoS fnr a arjnd ~T nnp { 11 ~/far aftar r~iat,o of arncr~t~nrc ~~i T,hc FZ.n~rri and ~.;j ~ ~ ~,erfnrrtJ ?r;/ nar^cccar~i rcnai rc at. jtc r{~ct„ of the third ~art,~ hcrph~/ ~ninq in tha cvar~Jt~^n c!f this 1nStrllme!?t #.Q signifb thA arro~t.anC'e of t.4"!1S ~~nyp~/an~p [?IJrS!_J~nt tO ~?c$n~!atiC?n (~[?, ~~^~}t._.d b;/ the B^ard of ClJ!?ArVlcnrc of f?Oanok.e ('.f?lJl1t.~~, ~/irain~?. A ~ : Ow n e r ~Q~1~ ~ ~U~Q- X11 ~-e-~ The fr~re~ninr~ ~fac~i /~a'c~~rek_n~i.rlcrlr~cr_I ~cf~ra_ n?p thic• !/ By: as ~!_J J _.!.J ^rl~ed 1,r~rar Tit,~e /~ nn hnha~f of accn.~. yl~,rc~ ~. 71a.tt,C. Notary PlJhlir l My Cr_:~Jmissi^n expi r?$: .3l 1q9~ T Page 2 of 3 L -~ Gnnrnvcri aS to fnrm• (;ni tv i i _ :~.~., -:.._..- m..; Adm . n , ~±.ra+.nr n. Pnarlnkc f'n~lnty Attnrnc~/ - '- i - R ~/ E~t"pr [•. ~inrlno ct.ato nT: r~~-lnty /r i ty of ~ to Wit, Tho fnrnnninn rfparj tirac arknr;_,rlarlnc~ hcr{irc -!1P_. t•{11c, V d?;~ of y 1 Q ~~/ Glmer (', {-inrjnc {`nilnt.y 6{jrnir~ic~rat{}r_ nn hel~a~r' of the Rnar~;~nr Ciinr~;ienrc of Rnannkc (;~!-lnt.;/~ \fjr~jnia, --l ~--- •-- {~j{~~,pry Pllhl jr ~}~ (',C!t?l,^,11c5inn cv~irPg; Revised 1~/i6/QQ Page 3 of 3 OCT-27-94 THU 11;27 RKE CO ENG/PLANNING FAX N0. 7037722108 P. 01 Post-It'" brand f x ansmlttai memo ~' ~ P~ ~ Co- Co. p , ~ Phpne N F~c ~ ~ ) ~ u o, ~G F7~X N l o D~~C~ ~F FQ.~~M~NT AND AS~~GI~IMEt+!T ~'^ THIS DF.Ft?, !?FFf? of F.ASEhfFNT AND ASST~NMENT, made this 25th day of O.t~7!)~'.r , 1994, F7;1 and F}gty~rocn; Q±rauiSS y0!?Strti!,C}1^!1....~11?,L?At1V_---- h~'-r~ir~Af'±s?r rofcrrgGl ~~ as the "Developer," party of the first part! the BOARD OF SUPERVISORS OF RQA!~0!(E CrJUNTy, VIRGINIA, hereinafter referred to as the "eoard," party of the seeord part; and ELMER C, H4DGE, County Administra"tar of Roanoke County, VIRGINIA; ~~rt.y of t.ha t.hi r~ pert. : W I T N E S S E T H THAT FO!? ,4,N[} TN rnNSIpFRATInN Of thn '.!1!ItUpl beneflt9 th 9~:Crl~'8, the ~eveloppr does hereby GR,~NT, CONVEY, ASSIGN AND TP.ANSFER, with the Cn!~on~ntg of (iF~lFRAt MlARRANTY OF TiTl.F; in fPe ~imnld tant~ t:h? Board ail water and/or sewer lir)oS~ ~~a1;~cE, flttingS, laterals, connections, ctrJra~o f~~ilit;~Sj r~,y~Nrray of water supply; pt~mns; manholes Rod any and all other equipment and appurtenances ±I~,prP~int~T in ~nrMl to tFtie ~.;~tor }~n~llnr gear eyS~amrr )r~ t~)$ streets, QVenueB dnd public uti 1 ity, water and!or sewer easement areas that have beAn car mAy hereafter he ingt~llo~I by tra DeVel~3per~ a1Qf?L With tre right t~j narr~o±,,,ellV rase Fnd OCCUp`f thb easpme!?tg in which the Qaml'• may be located, all of which is mere particularly shown and described and designated as follows, to wit: As shown an the plan entitled Waterford ~- Sectiar. 5 S~.~b~_,v,iSin_r,,_W__,~`____ datQt! Au Usti 23 1994 made by Lumsden Associates and en file in t,ho Rnahnka CC?~int~i FnJinaerirg nAnA.rtrllpnt. Page 1 of 3 - OCT-27--94 THU 11 27 RKE CO ENG/PLANNING FAX N0, 7037722108 P, 02 L-y The Developer does hereby covenant and warrant that it wi71 be responsibly fnr t-hp proper installatinr. and c^nstructi^r, of the said water and!or sewer systems including repair of surface Are?~S AffectQd by set#~lement of tjtility trenches fnr 8 r~arinr~ ~f ri:~~s ~ 11 vaar after NFfta ref ::C~°-J?~~nCn ~~ tho gDRrd ~rtCl ~~ will perfc~rtr, any npcpssary rep~i rs at its cost. Elmer ;:, N~?clde; county Odmin'!Stratnr ~,f G~on~4n rna~t~i~ \l;rrinia, party of the thir~ci part, hprph~~, ~ninS t!? the. eKer~~tifln pf thic 'InStrtamer!t tC} Ri~nify ±he acceptPnce of this cnnvgyancP pcir<<i?!nt cv Resalutican Nv, adapted by the Beard of Supervisors of Roanoke County, Virginia, WITNESS ?NE PQLL4WING signatures and seals: D~+vplc~?Pr: StrRusa Con?~r~ast ion C~am~~ny By: f "P ns: f..~AC.l- State vf: Yirctinia Co~.anty of: _Rganake _..~.----.----__-- , tv wit: T e foregoing de~sd was ackn w edged before me this: B y~_, day of _~1~ ? g y ~ S. ST tl.5s i5 ~~~Si.DEr/ , DUIy aut.hnrixed c?ffir..Pr Title on behal f of .---_,~7~.9~4.~-_L: +~~,,~,tiVG 1Gt~ ._.~i.,a,. Not~rY ublic My (`,ammission expires: „~,,~5. /.~.9~ .. ... Page 2 of 3 - OCT-27-94 THU 11 28 RKE CO ENG/PLANNING FAX N0. 7037722108 P, 03 L-~ Approved as to form: State of: County Administrator of Roanoke County; Vtirginia RY ~~ Flmar G. Hodge County/City of: , to wit: Thp fr~regoing deed was acknowledged before me this: -- ~ d?y ^f 19 T, by £?mer C. Madge, County Adr.!inistrator; on t~ehaif of the Aoard of Supervisors of Roanoke County, Virginia. N!~ta+'y Pohl i c My Commission expires: Ravised 10/16/90 Page 3 of ? ~""/~ I ~ 1 I~ O' GO t2o' 19o I ~^' d. d. S'>'? ~A. 4b/ tti arc ~ h~ ( I F. ,_ t 2<e0. S5~ ~ ~~A.R. OCO AE ~T C ~ \ ~!r j ,ry '°~. ~, lNrr,. Rojo ~ a n o ( 1 '~ L ~A ~ d N ~ N I ~ O k ~ -1 ~ ' ' ,~ n~ tti .. OEc K I f~ ' ' •~~- y ~ ry ~ ~C 5 2.3 " ~. 1 rn } 2• S rd R Y r (n n~ l? ~ ~ ~ i ~-~ O h r fRi1ME R~ (x1 ~'6~ ~ C Nn . ~ n ~ ~ ~~ ~ ( W ? I IJ 77/rn o- ~ `~ AIL' I .d W t"~~L/.w 13.0 °/r/ C \ O '0 1 ht.~ '. ( I /'OI'Ci12 y l~ //v USE OEr~-~; ecACE ~ I"- 30• ~ Z !; 1~ I Ip' fMARKEO V ~ ~ i~• ~~1 ~) \ti 'J ~ If1J 1 ~°~ f la ~ 0 '~ 1 -a r~ ~• ~ ~ o 1. ~ ~~ ~1 ;;? JEE ~ o 0 . p ' ^~ ~ ly tise. n, O ~' ~ 1 ~ ~ ~a. ' ~!, ' of r~~ N/F ~I.n~e~ Fes, ~•-- ~ E S3.J' M~I/2v/IV E. L/NK, Er ux / j~.r . s^o~ / O°r~~~oe ^V1 U.D. 73rn ha.3rol I~ / I. / ~ y ill I / n ./ ~ ~ ICI ~e1'ANK _~~ z`. -- ~ I`y 5. t0• •/0• E lOEEO) ~ O / ENO e-n+E g~ /• Ftt N E ~O n }'n ~a\ w0 0/~ M.1-RIrEN~NtSE ~ ~ -~ C/NE m ~ / // r. r. ,c• o~ ~ o ,~o ~/ ,~ u pia ~~ ~ `•vo, ~~.o ~, .~\ .,( ~.~. oco ,LO. z ~ ' ~o E' , s~>•~,S\~p\ ~ E c,• ~ i ~~ ~~ ~ENCE 'L i• //!I. BY /'GANrEd 9r01~I~- _~ J - 'a~ :' / ~ A\• ~ /ti ~1! w I.R.. ~~ S. /7"V2.3~w" W. \ O ,~. y u ~- 73.2'1"ftt)r,) ~ ~ x H H z U W d rn M ~~ O A W Q Q F z ~z rR C"+~ i-~ 0 0 a 0 W O a~ z O z O U v v 0 E-+ H z 4 U O .-~ C!I A ~T. 0 ~~ c5 O 00 ~-+ ^' A U o ~ ~ ~ °' o ~b z '~ G vro ~ ~ O x '~ `b H O ro ro o x a x U U ~~ ~ m ~ ,,, G 41 u ~ .~ N C .,-a Sa . ~ ~--i ~ ~ ~ ro ~ ~ ~aaa n 0 t~ a o rn .-. ~ rn o 0 m ~' ~ ~ N ~ a a a •~ ~ U z 3 ~ C U «i (~ A O m •.a I U 'd A A A 41 ~ I ~ M 1 J U ~ ~ ~"~ ~ ~ .. C N O p V C V C .,~ w ~ a ~ a ~ a ~, ~ ~o o Q c ~ ., ~ b o H~ = w ~ ~ ~ ° a a ~ H a is E a.r E - b ro 0 rx o a z ~ ~ ~ m 00 td ti b b q e~ M v ti O ~m .-s Q m m m d 0 ci w O m .~ V m m .~ O .~ a r, 0 ~d '~ p d ,'y s 0 z // p L.- m 0 .~ b v ~ ,~ z :d o H p H ~ U Q W ~ a z ~ ^~ H C3 ~ ~ U ~ C7 z ~ x ~ o w ~, z H ~ ~ z o a' w ~ d ~ O d 0 ,d x .~i H V ~ U r4 w d ~ ~ H Q m ..r +~ p'' q W d ~ ~ O U V A °~ a ~ z ~ 6 ggo q F 8 z ~~ ~. R N.~ ~ O L ~ p _ ~ °v a2 r s P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 October 13, 1994 Mr. John A. Sabean, Director, Resource Development Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016 Dear Mr. Sabean: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERUIL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERUIL DISTRICT BOB L JOHNSON HOWNS MAWSTERIAL DISTRICT H. ODELL "FUZZY MINNiX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Board Chairman Lee Eddy asked me to respond to you regarding your request to speak at the November 22 Board of Supervisors meeting. The Blue Ridge Community Service Report will be placed on the November 22 agenda during the 3:00 p.m, session. If you have any printed information that you would like to provide to the Board members and staff, please send it to me by November 17 and it will be included in the Board's agenda packet. If you have any questions, please let me know. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors CC: Elmer Hodge, County Administrator Lee Eddy, Board Chairman Board Reading File ®Recraw Paps- ~~ Blue Ridge Community Services Rita J. Gliniecki chairmen Onzlee Ware Vice Chairman Pamela K. Cox treasurer Michael A. Grant secretary Executive Director Fred P. Roessel, Jr., Ph.D. October 10, 1994 Mr. Lee B. Eddy, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Eddy: ~ ~~~~ This is to request time on the agenda of the Roanoke County Board of Supervisors on November 22, 1994 at 3:OOpm. Rita Gliniecki, Blue Ridge Community Services (BRCS) Board Chairman, appointed by Roanoke County, Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and I will be present to give a brief report about services provided to the citizens of Roanoke County. We will be accompanied by a resident of Roanoke County, who will speak briefly about our services from a consumer's point of view. Materials describing our services in some detail will be forwarded to you in advance of our meeting. S' ely, o A. ean Director, Resource Development cc: Rita Gliniecki .. _ 1.a,, ~ ~~i Z,y ~- D(ECUTNE OFFICES - 301 Elm Avenue, SW, Roanoke, Vrginia 24016-4026 (703) 345-9841 Fax: p03) 342-3855 TDD: p03) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke 0~ AOAN ~,~ a '~ ~ A z ~ a? ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 October 17, 1994 BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Rev. Rick Elmore Cave Spring Baptist Church 5133 Brambleton Avenue Roanoke, VA 24018 Dear Reverend Elmore: Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors' Meeting on Tuesday, November 22, 1994, at 3:00 p.m. The Roanoke County Administration Center has moved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on November 22. If you have any questions or concerns, please call me at 772-2005. Sincerely, ~' Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ® ReCyded Paper ATTACHMENT I P3, #6: To promote, advocate, and assist in the development of a coordinated service system in the Roanoke Valley geared to the early identification, treatment, and prevention of child abuse and neglect. ~~~..~h~~-~~~~ f i Internal Revenue Service District Director gate: 2 2 JUN 1979 ~ Child Abuse and Neglect Coordinating Coucil of Roanoke Valley, Inc. 518 Carlton Terrace Building, 920 S. Jefferson Street Roanoke, Virginia 24016 Dear Applicant: Based on information supplied, and assuming your operations.will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Department of the Treasury Employer Identification Number: 51- aa3~~1 Accounting l?erlod Ending: December 31 '' Foundation Status Classi/fication: AdvOance Ruling Period Ends (1) (A) (vi ~ . December. 31, 1980 Person to Contact: E. Merriken Contact Telephone Number: (301) 962-3479 Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization described in section 509(a)(1) & 170(b)(1)(A)(vi). - Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins on the date of your inception and ends on the date shown above. Within 90 days after the end of your advance ruling period, you must submit to us information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, you will be classified.as a private foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for .purposes of sections 507(d) and 4940. Grantors and donors may rely on the determination that you are not a private foundation until 90 days .after the end of your advance ruling period. If. you submit the required information within the 90 days, grantors and donors may continue to rely on the advance determination until the Service makes a final determination of your foundation status. However, if notice that you will no longer be treated as a section ~ organization is published in the Internal Revenue Bulletin, grantors and donors may not rely on this determination after the date of such publication. Also, a grantor or donor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act that-- resulted in your loss of section ~ status, or acquired knowledge that the Internal Revenue Service had given notice that you would be removed from classification as a section ~ organization. P. O. Box 13163, Baltimore, MD 21203 (over) Letter 1045(DO) (6-77 If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. Also, you should inform us of all changes in your name or address. Generally, you are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. If you have paid FICA taxes without filing the waiver, you should call us. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about- excise,- employment, or other Federal taxes, please let us know. - . Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. You are required to file Form 990, Return of Organization Exempt from Income Tax, only if 'your gross receipts each year are normally more than $10,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late,-unless there is reasonable cause for the delay. You are not required~to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return`on Form 990-T. In this letter, we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. (See attached caveats erely yours, District Director -2- Child Abuse and Neglect Coordinating Council of Roanoke Valley, Inc. You requested a definitive ruling of your foundation status under section 509(a) of the Code. The Reg+zlations concerning section 509(a) require an organization to have completed a first taxable year of at least 8 months. Your organization was orginally by the adoption of your Bylaws on June 28, 1978, and your first taxable year ended December 31, 1978. Since that year was less than 8 months, a definitive ruling under section 509(a) cannot be made at this time. isle have issued an Advance Ruling, however, as indicated in the heading of this letter. If you do not accept our findings, we recommend that you request a conference with a member_ of our Regional Office of Appeals. Your request for a conference should in- clude a written appeal giving the faots, law, and any other information to support your position as explained in the enclosed Publication 892. You will then be con- tacted to arrange a date for a conference. The conference may be held at the Regions. Office or, if you request, at arty mutually convenient District office. If we do not hear from you within 30 days of the date of this letter, this determination will become final. This determination also extends to your unincorporated predecessor organization forme on June 28, 1978. Internal Revenue Service District Director Date: JUL 0 g 19gi p Child Abuse and Neglect Coordination Council of Roanoke Valley, Inc. 518 Caxlton Terrace Bldg. 920 S. Jefferson St. Roanoke, VA 24016 Department of the Treasury Our Letter Dated: June 22, 1979 Perron to Contact: R, Reuling Contact Telephone Number. (301) 962-4774 This modifies our letter of the above date in which we stated that you would be treated as an organization which is not a private foundation until the expiration of your advance ruling period. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Internal Revenue Code, because you are an organization of the type described -_ in section *See Below Your exempt status under section 501(c)(3) of the code is still in effect. Grantors and contributors may rely on this determination until the Internal Revenue Service publishes notice to the contrary. However, a grantor or a contributor may not rely on this determination if he or she was in part responsible-for, or was aware of, the act or failure to act that resulted in your loss of section *See Below status, or acquired knowledge that the Internal Revenue .Service had given notice that you would be removed from classification as a section *See Below organization. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. *509(a)(1) & 170(b)(1)(A)(vi.) Sincerely yours, ~~~ Teddy R. Kern District Director 31 Hopkins Plaza, Baltimore, Md. 21201 Letter 1050 (DO) (7-7T) c ~ 'yA Lou Talbutt President Clarine Spetzler Vice President John G. Heitz Secretary Robert F. Kaplan Treasurer Barbara S. Green Past President Marv Allen Martha Allman Kirk Ballin CHILD ABUSE PREVEIV'TTON COUNCIL. 1994 -BOARD OF DIRECTORS HOI~1E ADDRESS MEMBER SINCE P.O. Box 775 1990 Blacksburg, V A 24063 552-1817 3026 Golf Colony Drive Salem, V A 24153 (703) 387-3026 6333 Christie Lane Roanoke, VA 24018 ('703) 774-3856 1987 1988 5350 Silver Fox Rd. Roanoke, V A 24014 (703)939-5433 3234 Oakdale Rd., SW Roanoke, VA 24018 (703) 989-6705 1461 22nd Street Roanoke, VA 24017 (703)344-1960 4729 Foxhall Circle Roanoke, VA 24018 (703) 776-0386 1922 Arden Rd., S W Roanoke, V A 24015 (703) 985-0941 1989 1986 1991 1992 1990 4 t NAME Luthur A. Beazley V ernie Bolden D.Min., Ph.D. Melinda Coh Dorman Fawley CHILD ABUSE PREVENTION COUNCIL 1994 -BOARD OF DIRECTORS HOME ADDRESS MEMBER SINCE 6206 Saddleridge Rd. 1987 Roanoke, V A 24018 (703) 989-6101 912 7th Street NVV Roanoke, VA 24016 (703)343-9427 1991 2341 Carter Rd., SW Roanoke. VA 24015 (703}342-0003 5113 Red Stag Rd. Roanoke, VA 24014 (703)989-7952 Robert L. Henderson 3697 Bower Rd.. SV4' Roanoke, V A 24018 (703)774-7294 Forest G. Jones 2943 Westclub Dr. Salem, VA 24153 (703) 387-1083 Carole Jordan 3 5 5 Highland Ave., Apt 4 Roanoke, VA 24016 Kay Kelly 112 Serpentine Rd., SW Roanoke, VA 24014 (703)343-9089 1992 1993 1984 1989 1994 1991 CHILD ABUSE PREVENTION COUNCIL 1994 -BOARD OF DIRECTORS NAME HOME ADDRESS MEMBER SINCE Sandy Moore 3180 Breu~hs Mill Rd. 1991 Fincastle, VA 24090 (703)992-4862 Wendy Moore 2530 Stephenson Ave., SW 1991 Roanoke, VA 24014 (703)343-2337 Charlotte Porterfield 2436 Cornwallis Ave, SE 1994 Roanoke, V A 24014 (703)343-0679 Donald E. Robins 2211 Raritan Rd. 1989 Roanoke, VA 24012 (703}977-6023 Thayer Walker 5213 Green Meadow Rd S W 1992 Roanoke, V A 24018 (703)774-7939 Stephen M. Yost 630 Lou Ann Street Salem, VA 24153 (703) 387-2837 1982 CHILD ABUSE PREVENTION COUNCIL At~TNIJAL FII\iA.NCL4L REPORT JANUARY 1, 1994 -JUNE 30, 1994 REVENUE BUDGET ACTUAL FOUNDATIONS $3,150.00 $3,059.00 CONTRIBUTIONS $700.00 $4,400.86 CELEBRITY NIGHT $15, 500.00 $14, 422.00 GOLF TOURNAMENT $0.0 $50.00 UNTIED WAI' ALLOCATION $15,909.00 $15,909.00 LOCAL GOVERNMENTS $1,000.00 $1,OOOAO MEMBERSHIP DUES $1,250.00 $1,995.00 SALES $1, 000.00 $151.00 INTEREST 5125.00 $71.47 UNITED WAI' DONOR OPTION 520.646.60 $12.433.72 PARTICII'ATION FEES $0.0 $25.00 TOTAL 559,280.60 $53, 517.05 EXPENSES BUDGET ACTUAL SALARIES $31,652.67 $33;151.06 BENEFITS $4,488.69 $3,949.30 PAYROLL TABS $2,628.36 $?,536.09 PROFESSIONAL FEES $825.00 $825.00 SUPPLIES $1,000.00 $61.7,28 TELEPHONE $750.00 ~ ,$863.55 POSTAGE/SHIPPING $1,000.00 ~ 5772.03 OCCUPANCY $3,900.00 $3,900.00 EQUIPMENT RENTA,IIMAINT. $250.00 $205.13 PRINT~G/PUBLICATIONS $1, 600.00 $1; 834.20 TRAVEL $400.00 $752.49 CONFERENCES $550.00 $932.53 AGENCI' 11~ETINGS $500.00 5690.99 MEMBERSHII' DUES $0.00 $35.00 ACCT. & PERMIT FEES ~ $91.00 $160.41 INSURANCE $1,450.00 $765.00 PURCHASE OF SALE ITEMS $975.00 $815.10 CELEBRTTYNIGHT ~ $6,500.00 $5.829.22 EOUIP. PURCH. & LEASE $719 88 $927 84 TOTAL $59,280.60 $59,562.22 1994 BEGII`TI~TII~TG BALANCE $7,124.53 1993 TOTAL REVENUE $53,517.05 SUB-TOTAL $60,641.58 1993 TOTAL E~ENSES 559,562.22 12/31/93 ENDING BALANCE $1,079.36 CHILD ABUSE PRE`'ENTION COL'?~,'CIL ANN`L~AL FIti:4n1CI.AL REPORT .JAI~'L 4RY 1, 1993 - DECEI~•iBER 31, 1993 REVENUE BUDGET ACTUAL FOUNDATIONS $2, 500.00 $1, 000.00 CONTRIBUTIONS $5, 500.00 $1.702.68 CELEBRITY NIGHT $20,000.00 $16,650.00 UNITED ~~%AY ALLOCATION $31,818.00 $31,818.(10 LOCAL GO~~~ERNl~~NTS $7,220.00 $8,100.00 MEMBERSHIP DUES $5,500.00 $3,887.00 SALES $500.00 $155.0 INTEREST $250.00 $265.89 UNITED WAY DONOR OPTION $25,129.00 $31.005.09 TOTAL $98,417.00 $94,584.16 E~'ENSES SALARIES $52, 550.00 $52, 296.90 BENEFITS $11,180.00 $10,422.99 PAI'ROLL TAXES $6,442.00 $3,954.24 PROFESSIONAL FEES $825.00 $900.00 SUPPLIES $1,500.00 $1, 893.56 TELEPHONE $1, 800.00 $1.663.91 POSTAGE;'SHIPPING $ 1, 700.00 $2,057.90 OCCUPANCI' $7, 800.00 $7, 800.00 EQUIPMENT RENTALIMAINT. $350.00 $346.57 PRTNIINGIPUBLICATIONS $1,000.00 $2,482.78 TRA`•'EL $800.00 $832.54 CONFERENCES $80U.U0 $871.68 AGENCY MEETIl~TGS $1,000.00 $830.74 MEMBERSHIP DUES $250.00 $155.00 ACCT. & PERMIT FEES $220.00 $293.00 INSURANCE $1,300.00 $1,935.00 PURCHASE OF SALE TTEI~iS $500.00 $0.00 CELEBRITY NIGHT $6,800.00 $6,466.47 EQUIP. PURCH. & LEASE $1 600 00 $1 847 28 TOTAL $98,417.00 $97,050.56 1993 BEGI7~1I~1ING BALANCE $9,777.60 1993 TOTAL REVENUE $94,584.16 SUB-TOTAL $104,361.76 1993 TOTAL E~'ENSES $97,050.56 12/31/93 ENDING BALANCE $7,311.20 BYLAWS CHILD ABUSE PREVENTION COUNCIL OF ROANOKE VALLEY ARTICLE I -NAME Section 1 -The name of this organization is the Child Abuse Prevention Council of Roanoke Valley, Inc.; hereinafter referred to as the Council. ARTICLE II -PURPOSE Section 1 -The purpose of the Council shall be to promote, advocate, and assist in the development of a coordinated service system directed at the prevention, early diagnosis, and comprehensive treatment of child abuse and neglect. ARTICLE III -SERVICE AREA Section 1 -The service area of the Council will encompass the following boundaries: Cities of Roanoke and Salem and Counties of Botetourt, Craig and Roanoke. ARTICLE IV -MEMBERSHIP Section 1 -The Council shall consist of not less than sixteen and not more than twenty- three voting directors, who shall be chosen to represent social agencies, institutions, schools and colleges, community and governmental organizations, as well as geographical divisions of the area. Section 2 - If any director fails to attend general meetings without an excuse for two consecutive times, the director may be notified by the Secretary requesting participation. Any director may resign from the Council upon written notification to the President. The Council may consider termination of any director who has three consecutive absences from regular meetings. Section 3 -Directors will be elected for three years on a rotating bases to insure continuity of Council functioning. At the initial meeting, directors will be elected; approximately one-third for one year terms, approximately one-third for two year ten~ns, and approximately one-third for three year terms. At each annual meeting thereafter, directors shall be elected to the Council for terms of three years each. Service to fill unexpired terms shall not be considered full term. Directors may serve two consecutive terms, then shall have the option to extend Board membership for another three year term, or resign for no less than one year. Any requests to extend Boazd membership beyond two consecutive terms must be approved by the Board of Directors. Section 4 -The roles and responsibilities of the Council are to: a. Act as an advocate for services for abusive and neglectful families. b. Promote public and professional education and information relative to child abuse and neglect. c. Encourage the development of preventive services and programs when deemed appropriate by the Boazd. d. Hire an Executive Director to promote the goals and objectives set out in Article II. Section 5 -Vacancies which occur on the Council during the yeaz may be filled at regular meetings from a slate prepared by the nominating committee, and any person so elected will be a director for the unexpired portion of the term. ARTICLE V -OFFICERS Section 1 -The officers of the Council shall be the President, Vice-President, Secretary, and Treasurer. The officers shall be selected by majority vote of the directors at the annual meeting and shall assume office January 1 of the following year. Section 2 -All terms of office shall be for one year with an option to serve a second term. Offices becoming vacant within the term shall be referred to the nominating committee and shall be filled by a majority vote of the directors at the next meeting. Section 3 -The duties of the officers will be a follows: a. President -The President, in conjunction with the Executive Director, shall compile an agenda and preside at all of the Council meetings, appoint standing committees and their chairperson, and serve as an ex-officio member of all committees except the nominating committee. The President, with the written authority of a majority of the voting directors shall enter into binding agreements between the Council and third parties without personal liability attaching to said President. b. Vice-President -The Vice-President shall substitute in the President's absence, assist the President in all responsibilities and duties, and shall serve as a chairperson of a standing committee. The Vice-President shall be responsible for the orientation of new directors. c. Secretary -The Secretary shall, in the absence of the staff secretary, record the minutes of all meetings, make available, copies of minutes and agenda to all directors, and write letters for the Council as necessary. Written copies of the minutes shall be made available to the directors ten days prior to the next meeting. d. Treasurer -The Treasurer shall hatie charge of the funds of the Council, and shall make monthly reports to the Council. The Treasurer shall serve on the Resource Development Committee. ARTICLES VI -COMMITTEES Section 1 -Appointment and quorum. Each of the standing committees shall consist of not less than three directors who shall establish guidelines for the committee subject to the approval of Council. The chairperson and other members of these committees shall be appointed by the Council President unless otherwise specifically provided hereafter, prior to the January meeting of the Council. Committees shall have the power to include additional members with approval of the President whether or not they are directors of the Council. At any committee meeting, a simple majority shall constitute a quorum. a. Executive Committee -This committee shall consist of the officers of the Council, the immediate past President, and one member-at-large from the Board as chosen by the Executive Committee. During the interval between the meetings, it shall act for the Council and shall report any such actions to the Council at the next meeting. It shall make an annual evaluation of the performance of the Executive Director. The Executive Committee shall carry out administrative duties of the Council in conjunction with the Executive Director. b. Resource Development Committee -The Resource Development Committee shall recommend the approval of the annual budget to the Board, and shall see that all expenditures are consistent with the approved yearly budget. It shall be responsible for recommending the approval of the annual audit to the Board, and for the bonding of all employees handling funds for proper financial reporting. It shall also be responsible for investigating funding resources for maintaining andJor expanding Council programs. c. Plaruiing Committee -The Planning Committee shall set short and long- term goals for the purpose of providing direction for the Council in fund- raising and program development. d. Community Education Committee -The Community Education Committee shall focus on public and professional education and information. e. Nominating Committee -The Nominating Committee shall prepare a slate of officers, and select and present a list of candidates for new directors to the Council to be elected at the December meeting. f. Personnel Committee -The Personnel Committee shall study and propose changes in personnel practices and shall assist the Executive Director with the selection and employment of personnel. It shall also be responsible for the approval of annual employee evaluations. g. Public Affairs Committee -The Public Affairs Committee shall propose, advocate, monitor and support appropriate legislative positions relating to the education and prevention of child abuse. h. Special Committees -When the need arises for a special committee, volunteers will be requested, and a chairperson will be appointed to take charge of the committee, and report back to the Council. ARTICLE VII -MEETINGS Section 1 -The annual meeting of directors shall be held on the first Wednesday in December. Meetings of the Council shall be held no less than six per year at a designated time and place. Directors shall receive written notice of place, date, and time of the meetings at least ten days prior to the meeting. All meetings of the Council shall be open to the public. However, provision is hereby made to hold executive, closed sessions when deemed necessary to the Council Section 2 -Quorum. A quorum shall consist of a majority of all of the voting directors. No proxies will be used in voting. ARTICLE VIII -RULES OF ORDER Section 1 -All meetings shall be conducted in a orderly manner subject to the ruling of the chair. All questions of parliamentary procedure shall be governed by Roberts Rules of Order, Revised (1970 ed. ). ARTICLE IX -AMENDMENTS Section 1 -These bylaws may be amended by an affirmative vote of a majority of the voting directors, provided that all directors of the Council have been notified in writing of the proposed amendment ten days in advance of the meeting at which time it is to be acted upon. ARTICLE X -LIMITATION OF PURPOSE Section 1 -The purpose of the Corporation as hereinabove set forth shall be limited by the terms of the Articles of Incorporation and shall not violate any of the provisions or restrictions of Section 501 (c) (3) of the Internal Revenue Code. As amended by Council March 24, 1994 ~, r Lou Talbutt, President Clarine Spetzler, Vice Pr sident ..` ~, y ~i ~tihn Heitz, Secretary 1 ~ _ 111 Robert Kaplan, Treasurer Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 MEMBERSHIP MEETING MINUTES OCTOBER 25, 1994 Present at the 1 I :30 meeting of the Membership Committee were: John Heitz (chair), Charlotte Porterfield, Shannon Brabham (staff and Ginny Alphin (staff. The committee reviewed the two December membership letters. The committee agreed that the letters were good and ready to go out. Shannon said she is working on assigning Board members to sign tYie letters. She told the committee that the memo to Board members concerning signing membership letters will be going out today. An AtfiRate a vcAP vuginie t~apta. NeNonal Comriltee Ior Preven4on of A United Way Agency CAiid Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 NOMINATING COMMITTEE MEETING MINUTES OCTOBER 24, 1994 Present at the 11:30 Nominating Committee meeting were:- Barbara Green (chair), Clarine Spetzler, Forest Jones, Martha Allman, Steve Yost, Shannon Brabham (stafTl. Bazbaza reported to the committee that the following Board members have resigned: Bob Henderson, Bob Kaplan, Stevc Yost and Sandy Moore. The position vacated by Broaddus Fitzpatrick has not been filled yet either. Also, Vernie Bolden has not notified Barbara of his decision regarding boazd service. Mary Allen has agreed to continue service, but only for a two-yeaz term. Bazbaza suggested we consider staggering terms for new members to avoid the problem of having too many members' terms ending at the same time. The Committee lookcd at gaps left by departing members and decided we needed to pinpoint possible candidates from the following azeas: legal, banking, business, marketing, as well as a resident from Botetourt. If Vernie Bolden resigns, we wdl need to choose an Afro-American candidate. It was decided to approach the following individuals for boazd membership: Legal -William Fralin Don Waitheis & Torn Rowe (alternates) Banking -Ellie Gutshall Withers Burress (alternate) Business -David Shelor Bill Pinkerton (alternate) Mazketing -Pat Maddox Bruce ? (alternate) It was decided to ask Sandy Moore to suggest possiblc candidates from Botetourt. Two names were suggested for consideration should Verme Bolden resign -William Sinkler and Cazolyn Barrett. Steve will contact William Fralin, Shannon wdl contact Pat Maddox, Steve and Forest will contact David Shelor. Barbara will follow-up with Sandy Moore and Vernie Bolden, and will ask Kay Kelly to approach Ellie Gutshall for board membership. The following nominations were made for Boazd officers: Claiine Spetzler - President, Donnie Robins -Vice President, Melinda Cox -Secretary, Dorman Fawley - Treasurer. Shannon will contact these board members to see if they are wdling to serve as officers. v„~ "~~ ~~A~eting was adjourned at 1:15 PM. Comnitlee for Prsverrtbn of A United WaY A9en~Y s Chid Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 ADDENDUM NOMINATING COMIVIITTEE MEETING MINiJTES OCTOBER 24, 1994 Barbara spoke with Sandy Moore, who suggested several names and offered to contact them for the board. She contacted Linda McMdlan with the Bank of Buchanan, who is very interested in serving on the Board. M Affiliate d VCAP Vrpir~ia Chapter fJaYonal Comnlllee for Prever>tion of A United WaY A9e~Y A Child Abwe Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COlV1i1-1UNITY EDUCATION COMMITTEE MEETING MINUTES OCTOBER 18, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler (chair), Regina Carson, Becky Balzer, Nancy Forth, Cazole Jordan, Shannon Brabham (staff), Vickie Haynie (sta$) and tinny Alphin (staff). Clarine told the committee that she and Shannon met with Puppets by Pizzaz who said they will write a script and train 12 volunteers to perform the show. If the Council were to organize the entire puppet show, we would have to train the volunteers, buy a script, purchase a stage and sound system and puppets. If we contract with Puppets by Pizzaz, they will write the script for ($400) and put on a show for $145.00 per show. The Council will still be responsible for having the puppets made. The members of the committee agreed that the Council should let Puppets by Pizzaz put on the puppet shows for us. Pizzaz said they can perform up to 10 shows in the fall and up to 10 shows in the spring at local elementary schools. The Council will need volunteers to talk with the children, and answer any questions after the show. Clarine wrote a letter to the local Home Builders Association asking for they support in building playhouses. She has not heazd back from them. Shannon is still trying to get information on the playhouse fundraiser from the Northern Virginia SCAN. Jimmy McAden told Shannon the Richmond office, of Balzer & Associates has made plans for playhouses in the past. Shannon will contact the Richmond office. Hope Player, who is the Council's CPA, told Shannon that Leadership Roanoke Va11cy wants to hclp the Council with the playhouse project. Leadership Roanoke Valley is an organization that hooks up local professionals with community projects. Hope said Leadership Roanoke Valley will have the playhouses built, by large consfiuction firms, handle the advertising and will contact Tanglewood Mall about displaying the playhouses. The Council hopes to have the printing of raffle tickets underwritten. The committee will need to man the display at Tanglewood Mall and sale raffle tickets. Donnie Robins told Claiirte that the naval reserve in Roanoke would like to build a dollhouse for the Counc>7 to display and raffle. Cazole Jordan gave out information for a speaker's bureau consisting of goals and objectives. Carole said that she has about 10 vohuiteers who want to join the speaker's bureau. She asked that the committee help her come up with a name for the bureau. a, Affitiale d vcAP va~ra cnep,e< National Conrnitlee for Prevention of A United WaY ~Y w child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMUNITY EDUCATION COMMITTEE MEETING MINUTES OCTOBER 18, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzter (chair), Regina Carson, Becky Balzer, Nancy Forth, Cazole Jordan, Shannon Brabham (staff, Vickie Haynie (staff and Ccini-y Alphin (staff. Clarine told the committee that she and Shannon met with Puppets by Pizzaz who said they wdl write a script and tram 12 volunteers to perform the show. ff the Council were to organize the entire puppet show we wdl train the volunteers, buy a script, purchase a stage and sound system and make the puppets. Puppets by Fizzaz will write the script and put on a show for $145.00 per show. The Council will~~still~lbe responsible for having tl'i8 pttppcts tCiSdc. Tti2 fri2ltlucl~ Ul uLG C~ILLLLll~IGG &~tcc d Ulitt ULCi Colj1Z1i11 sh~ulu lGt Puppets by Pizzaz put on the puppet shows for us. Pi"a~ said they will perform 10 shows in the fall and 10 shows in the spring at local elementary schools. Clarine has akeady scheduled for 15 shows. T'he Council will need volunteers to talk with the children, and answer any questions after the show. Clazine wrote a letter to the local Home BulYders Association asking for their support in building playhouses. She has not heard back from them Shannon is still trying to get infornation on the playhouse fundraiser from the Northern Virginia SCAN. Tunmy McAden told Shannon the Richmond Balzer office has made plans for playhouses in the past. Shannon will contact the Richmond office. Hope Player, who ~is the Council's CPA, told Shannon that Leadership Roanoke Valley wants to help the Council with the playhouse project. Leadership Roanoke Valley is an organization that hooks up local professionals with community projects. Hope said Leadership Roanoke Valley wy71 have the playhouses built, by large construction firms, handle the advertising and will contact Tanglewood Mall about displaying the playhouses. The Councd hopes to have the printing of raffle tickets underwritten. The committee will need to man the displays at Tanglewood Mall and sale raffle tickets. Donnie Robins told Clarine that the naval reserve in Roanoke would h7ce to build a _ . dollhouse for the Councd to display and raffie. Carole Jordan gave out information for a speaker's bureau consisting of goals and objectives. Cazole said that she has about 10 volunteers who want to join the speaker's bureau. She asked that the committee help her come up with a name for the bureau. M Alfiliale of VCAP tYMde Chapter National lMMttee for Prevention of A lMited WaY Y CMId Abuee Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 MEMBERSHIP ~L~ETIl'~TG 1LII~'~TUTES UCT4BER 11, 1994 Present at the 11:30 meeting of the Membership Committee were: John Heitz (chair), Charlotte Porterfield, Shannon Brabham (staff] and Crinny Alphin (staff]. Shannon told the committee that she wants to increase the December membership mailing by including donor designations who did not give this year and people who attended Celebrity N~ht. The committee agreed to mail notecards with the December membership letters to current members, to send a different letter to current and prospective members and to stress membership at Celebri Ni t. Charlotte suggested the December mailing go out before Thanksgiving so that it can be tied to giving during the holidays. She thinks a handwritten personal note should be on each membership letter. Charlotte also suggested the Council ask Board members to come to the office to write a note on and sign the letters. The committee reviewed the letter from the last membership mailing and agreed the letter was good and should be kept positive. John suggested a reference to a Board member should be put on the data base for letter signing purposes. Shannon will write a letter for the December mailing for the committee to review at the next meeting. The committee decided to meet again on Tuesday October 25 ai 11:30. The meeting was adjourned at 12:20. An Atfiele a vcAP vtr~ia ct>ap~ NaGooel Commillee for P~ererllior~ 01 A United WaY A9e~Y (~wld Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 BOARD OF DIRECTORS MEETING MINUTES SEPTEMBER 28, 1994 The Board of Directors of the Ch>7d Abuse Prevention Council held its regularly scheduled meeting on Wednesday, September 28 at the United Way building. Members present were: Lou Talbutt, Clarine Spetzier, John Heitz Barbara Grecn, Thayer Wallccr, Steve Yost, Mary Allen, Martha Allman, Melinda Cox, Carole Jordan, Sandy Moore, Kay Kelly, Kirk Ballin, Dorman Fawley, V4'endy Moore, Donnie Robins, Shannon Brabham, (staff Vickie Haynie (staff and Ginny Alphin (staB}. The meeting was called to order at 12:05 PM. The Boazd reviewed the July Board meeting minutes and unanimously approved them Treasurer's Report: The Board reviewed the July 8c August financial reports & unanimously approved them. The Board also reviewed and discussed the financial forecast for the next 6 months. >~ecutive Committee: Lou told the Boazd the audit showed a 10% reduction in revenue. Lou said Hope Player CPA is concerned about revenue for the 94/95 fiscal yeaz. Lou also said Hope suggested the Council consider finding a corporate sponsor. Hope also suggested the Council could set up a $5,000 to $10,0001ine of credit at a bank. Shannon said that September is Samantha's last month. Chris Sullivan has volunteered to help coordinate the chddren's program for PA. The $1200 great from VCAP for the chddren's PA program wd1 go towazds Vickie's salary. Shannon told the Board that she and Thayer have gotten together to discuss a more formal relationship between the Pazents' Place and the Council They came up with a list of things the Council can do to support the Parents' Placc. After some discussion the motion was made to accept the agreed upon list, which is attached. The motion was seconded and unanimously approved. M AfRNab d VCAP VirgiNa Cheipter National Comn~ifbe for Prevention of A United Way Agency Child Abuse Resource Development: Shannon said that Bob Kaplan feels that another agency fundraiser i$ not feasible because of the short time available to plan an event. He thinks we should concentrate on increasing memberships and contributions. Bob feels each Board member should secure a membership and a contribution, each member should pay their own membership dues and he suggested Board members could "sponsor" a facilitator at the Annual Meeting. Dorman asked the amount of the Council's short fall. Shannon said that it is between $10,000 and $11,000. Shannon said that Bob thinks the Councd should ask the United Way for more money. Shannon spoke with Bob Kulinski about the United Way's ability to help the Council with our shortfall. There are 3 options: 1) change our allocation to receive more money in lean months, Z) request a no-interest loan and 3) request an emergency allocation. The United Way Board will have to approve any request, and will be very stringent in their decision making process. Shannon said Bob feels an emergency allocation would be our best option. Steve asked about the process for applyuig for an emergency allocation. Dorman said we would provide a copy of our most recent audit, demonstrate the money is needed for our programs and the need is a true emergency. Dorman suggested that we apply for the emergency allocation now. A motion was made that with the assistance of the executive committee the Council will approach the United Way for an emergency allocation to meet program needs in the amount of the difference between 93 designation and 94 designation. The motion was seconded and unanimously approved. Shannon informed the Board that the Council will participate in a fundraiser with FoodLion. The Council will ask our mailing list to shop at FoodLion over a three day period and FoodLion will donate 5% of the total receipts to the Council. The Council wdl also participate in a fundraiser with WSLC and Q99 called Community Club Awards. For 12 weeks starting in mid October you shop at certain stores and turn in your receipts for a penny a point. The Council staff will be soliciting five people each to participate. Golf Tournament Subcommittee: Shannon said that the new date for the tournament is June 2, 1995. The committce is going to try to secure a media sponsor. Cele Night Subcommittee: Kay Kelly said we are in the United Way black out period until the end of October. The committee will start contacting sponsors again in November. Membership Committee: John Heitz gave a brief summaay of the Council's past membership mail outs. Charlotte Porterfield will be helping John try to increase memberships. Executive Director's Report: Shannon said the Councii has received funding from the Boxley Foundation for the Nurturing Program. There are still four grants pending. Shannon told the Board that Raleigh Court Presbyterian Church will donate the proceeds from their peace making offering to the Council. She said that Bob Kaplan feels like all Board members should encourage their churches to make peace offerings as well. Melinda told the Board that Roanoke College is sponsoring P. Buckley Moss' visit to the campus. Her prints will be available for purchase and autographed, with 10% of the proceeds going to the Council. Community Education Committee: Clarine told the Board that the committee is considering a fall and winter project. The committee is reseazching the idea of a puppet show that the Councd would take to azea elementary schools. Clarine said that the committee is considering a fundraising project consisting of contacting local builders to donate playhouses they build, and the Council raffling off the houses. Nominating Committee: Barbara Green said Charlotte Porterfield has been to her orientation and wi71 be on the membership committee. Bazbaza asked that Boazd members whose terms aze about to expire to contact her. She also asked that Boazd members give her the names of prospective members. P Committee: No Report. Public Affairs Committee: No Report. Personnel Committee: Donnie Robins told the Board Samantha has left the Counc>Y and Ginny wants to cut her hours to 30 hours per week. A motion was made to cut Crinny's hours to 30 hours per week. The motion was seconded and unanimously approved. Donnie asked that Board members submit volunteer names to the Council The meeting was adjourned at 1:20 PM. Staff Secretary Date Council Secretary Date THE PARENTS' PLACE -CHILD ABUSE PREVENTION COUNCIL 1. Joint projects a. joint orders for materials b. joint publications (handouts) a joint fundraiser, if possible 2. Clerical support provided by the Council a. labels for newsletters & mailings b. clerical "emergencies" c. grant applicafiions d. use of Council computer for newsletters, if needed 3. Council Board involvement a. Parents' Place report on Council Board Agenda Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMUNITY EDUCATION MEETING MINUTES SEPTEMBER 20, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler, Cazoline Brown, Becky Balzer, Mary Allen, Kirk Ballin, Nancy Forth, Carole Jordan, Suzanne Royster, Vickie Haynie (staff) and Shannon Brabham (staff). Clarine updated the committee on the poster campaign. Approximately 250 posters were distributed, and we still have 250 to be used again next year. Clarine informed the committee of the idea of a puppet show that the Council would take to azea elementary schools. Outside of initial costs, the program would be inexpensive to implement, and we could reach schools on a biannual basis. She also told the committee of the meeting with Mary Ann Taylor about designing the puppets. She is willing to create puppets for the Council. Shannon and Clarine will meet with Puppets by Pizzazz tomorrow to discuss writing a script. Some scripts were ordered, but they focus on only one t}pe of abuse. Puppets by Pizzazz could either be contracted to perform the play, or train our volunteers, who would perform. Ideally, training our own volunteers would be the most cost effective, outside of start up cost. The committee was asked about their feelings on this project, and the likelihood of recruiting a core group of volunteers. The committee felt we should pursue the project, given that we can raise the funds. Some suggestions were made for volunteer and funding resources. It was suggested to approach sororities, drama clubs, RAMA and Jr. ~&'omen's Clubs about volunteering. Funding resources suggested include: Salem Jaycees, Pinkerton Chevrolet, Optimists, Police & Sheriffs' Departments and foundations. Clarine also discussed fundraising, inquiring about the committees interest in taking on a project. Several ideas were mentioned. The project that generated the most interest was the Playhouse Project. This project involves local builders creating children's pla}houses, which aze displayed at a mall and raffled off. Shannon will contact the Alexandria SCAN organization about plans for the fundraiser, to be presented at the next meeting. Clarine spoke to a home builder who seemed very interested and suggested she contact the Homebuilders Association. M AfNieb of VCAP Viryk~is Chepbr National Cortrnfllee for ProvaWon d A United Way Agency Chid Abuae Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 RESOURCE DEVELOPMENT COI1~~iITTEE MEETING MINUTES SEPTEMBER 19, 1994 Present at the 11:30 meeting of the Resource Development Committee were: Bob Kaplan (chair), Barbara Green and Shannon Brabham (staffj. Shannon informed the committee members that Crinny did accept the offer of 30 hours per week, with the work hours of 10:00 AM - 5:00 PM. She also checked with Bob Kulinski about United Way's ability to help us with our financial shortfall. There are 3 options: 1) change our monthly allocation to receive more funds in the lean months, 2) request a no-interest loan and 3) request an emergency allocation. Bob Kaplan felt that an emergency allocation would be our best option. Shannon informed the committee that the United Way Board would have to approve such a request, and will be very stringent in their decision making process. Bob expressed his feeling that another agency fundraiser is not feasible, due to the short time available to plan an event. He feels we should focus on increasing memberships and contributions. He brought up some points made on Shannon's "V~~hat Board Members Can Do" list. distributed at the Executive Committee meeting. In particular, he likes the idea of each Board member securing a membership and a contribution, each member paying their own membership dues, and members "sponsoring" a facilitator at the Annual Meeting. Bob asked that this list be distributed at the Board meeting next week. Bob also suggested that Board members and those on our mailing list be encouraged to make contributions to the Council for special occasions (birthdays, weddings, etc. ). Shannon informed the Committee that Raleigh Court Presbyterian Church designated the Council to receive the peace offering on September 18th. Also, Roanoke College is sponsoring P. Buckley Moss' visit to the campus. Her prints will be available for purchase and autographed, with 10% of the proceeds going to the Council. Bob commented the Board members could encourage their churches to make peace offerings as well. Some ideas for increasing membership were discussed. Shannon asked about including notecards with our next mailing. Bob felt that current members should be sent the notecards, and asked to consider a higher contribution. Barbara asked about Board members making phone calls to members. She asked that a membership list with current and past members listed, be available at the next Board meeting. Shannon said she would contact Wendy Moore about ideas for membership drives. Shannon also mentioned that Nancy Prillaman, fundraiser for Planned Parenthood, is retiring. She wondered if she would consult with the Council on fundraising. M AffiNate d VCAP VNginis Chapter tJetional Cammitlee for Prevention of ~ A Untied Way Agency ® Child Abuse Steve Yost said that the reminder for the September board meeting should say because of fiscal problems it is important that every board member be at the meeting. It was decided that the resource development committee should bring fund raising ideas to the September board meeting. The committee also wants to see a projected 6 month financial report. Shannon told the committee one way to raise revenue was for every board member to bring one contribution and one membership to the Council. John suggested that the Council go back to the United Way and ask for more revenue. He said to tell the United Way that our auditor feels that our budget is extremely tight and show them specifically how much we are short. John brought up the idea of using a professional fund raiser. The meeting was adjourned at 9:15. Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 EXECUTIVE COMMITTEE MEETING MINUTES SEPTEMBER 9, 1994 Present at the 8:00 AM Executive Committee meeting were: Lou Talbutt, Clarine Spetzler, Steve Yost, John Heitz, Bob Kaplan, Hope Player CPA, Shannon Brabham (staff] and Ginny Alphin (staff). Hope Player CPA presented the audit to the committee. She said because of benefit changes there are small inconsistencies in the financial reports that she is working to correct. Hope is concerned with the budget for the 94/95 fiscal year. She said that the Council has lost about 10% of its budget due to less funding from the United Way and the postponement of the golf tournament. Hope feels that board involvement is crucial to the Council's well being, and she asked what is the Council going to do to make up the short fall. Shannon handed out a estimated financial report for September, October and November. The Council can not start raising funds until November. Hope suggested that the Council try to develop a corporate sponsor. She said that other United Way partner agencies have corporate sponsors. Shannon feels that the Council should have a fund raiser that targets children. She suggested that we raffle off playhouses for a fund raiser. The Council would contact local construction companies and ask them to design and build playhouses. The playhouses would then be donated to the Council to be displayed and raffled off in area malls. Shannon thinks the most you could raise from the raffle is about $14,000. Clarine suggested perhaps a fund raiser with the Roanoke Express hockey team. Bob Kaplan asked should we do one large fund raiser or several small ones. Shannon said she has a fund raising form from FoodLion. The Council would ask our mailing list to shop at FoodLion over a 3 day period and FoodLion would donate 5% of the total proceeds to the Council. All the Council would have to do is send out a mailing to our mailing list asking them to shop at FoodLion. It was decided to send the form to FoodLion. Ginny brought up the idea of a yard sale that each board member would contribute items to sale. Hope suggested that the Council talk to a bank about setting up a line of credit for $5,000 to $10,000. The money could be used if the Council is short in revenue for a month. M Atfitiale d VCAP Virginia Chaplet P/ationel Committee for Prevention d A United Way Agency • Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 EXECUTIVE COMMITTEE MEETING MINUTES AUGUST 26, 1994 Present at the 11:30 Executive Committee meeting were: Lou Talbutt, Clarine Spetzler, Steve Yost, John Heitz Shannon Brabham (staff and Ginny Alphin (staff. Shannon told the Committee that Samantha is leaving the Council at the end of September. The Council will receive another $1200 after September to fund Samantha's position. Shannon said she would like to change the position to 5 hours a week at $100.00 a month to coordinate the Parents Anonymous Children's program. She would like to ask Chris Sullivan to fill this position. Chris is a volunteer who helped coordinate the program before Samantha came to work for the Council. Shannon said that VCAP suggested that we hire someone to fill the position and consider them self employed at 5 hours a week. Hope Player our CPA said that we can not do that. She said who ever fills the position would be considered our fourth employee and the Council would have to pay unemployment insurance. Steve asked if the $1200 from VCAP could be used for any other purpose and Shannon said no. The committee approved of asking Chris Sullivan to fill Samantha's position for 5 hours a week at $100 a month. Shannon told the committee that the personnel policy needs to be amended to show how many hours per week an employee should work to receive benefits. The committee approved amending the personnel policy. Shannon said that she and Thayer had discussed the relationship between the Council and The Parents' Place, and decided that they wanted it to continue. The Council helped The Parents' Place get started and we are listed as a parent organization on her major funding request. Shannon & Thayer agreed that the Council will continue to provide coordination of parenting services in the Valley for The Parents' Place. Thayer asked that the Council provide minimal secretarial support for The Parents' Place. The committee suggested that Thayer make a specific list of what she wants from the Council. The board will review the list and send a letter to Thayer stating what part of the list it approved. The committee agreed that the Council could provide Thayer with secretarial support. The meeting was adjourned at 12:15. M Alfilia~ of VCAP VKginie Chapter National Committee for Prevention of A United Way Agency ChNd Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY 1vIGHT SUBCOMMITTEE MEETING MINUTES AUGUST 24, 1994 Present at the 1:30 meeting of the Celebrity Night Subcommittee were: Kay Kelly (Chair), John Heitz, Barbara Green, Wendy Moore, Shannon Brabham (staff and Ginny Alphin (staff. The committee revised the solicitation letter. It was decided to change the names of the donor levels to $50-$249 Friend of Children, $250 - $499 Advocate of Children, $500 - $999 Protector of Children and $1,000+ Guardian of Children. John asked if the committee could call the businesses listed in the Blue Ridge Business Journal. Shannon said that only the businesses that have an affinity to the Council can be called. Kay said she will go through the list and call companies that have an affinit}% to the Council. Barbara showed the committe her VCAP donor list. Kay wrote down some of the names to contact. Kay said she will call Faison, area banks and the Holiday Inn. Barbara will call Honeytree Early Learning Centers. Shannon will contact J.C. Pennys and Hechts. All names need to be given to Ginny by August 29 so she can send out follow-up letters by the end of the August. The meeting was adjourned at 2:40 PM. M Affiliate d VCAP YKginia Chapter NeliUOnel Canrratlea for Provention of A lMiled Way Agency Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCOMMITTEE MEETING MINUTES AUGUST 18, 1994 Prescnt at the 11:30 meeting of the Golf Tournament Subcommittee were: Forest Jones (chair), Steve Yost, Melinda Cox, Shannon Brabham (staff and Ginny Alphin (staff. Shannon told the committee that the Council office has received no completed registration forms for the tournament. The committee decided to postpone the tournament due to lack of response until spring. Melinda wdl call Billy McBride at Hanging Rock to postpone the tournament and set a new date. Melinda said that we need to have a subcommittee to solicit teams. Melinda suggested that the committee review and add on to the mailing list. Forest said he will talk to the person responsible for the Down Syndrome tournament and ask how they solicited teams. He also said that the conunittee needs to put posters up to advertise the tournament. Shannon will call the other boazd members to let them know that the tournament has been postponed. Shannon and Steve will write letters to hole sponsors asking for their continued support. The meeting was adjourned at 11:55 AM. M Alflliele d VCAP Vkpinie Chspler Netlonal Commftlee for Prevsnlbn of A United WaY ~Y Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703)344-3579 BO.=~RD OF DIRECTORS MEETING MINL~'TES JULY 28, 1994 The Board of Directors of the Child Abuse Prevention Council held its regularly scheduled meeting on Thursday, July, 28 at the Salem Civic Center. Members present were: Lou Talbutt, Clarine Spetzler, Barbara Green, Forest Jones, Thayer Walker. Steve Yost, Marv Allen, Martha Allman, John Heitz, Melinda Cox, Carole Jordan Sand_v Moore. Kay Ikelly, Shannon Brabham, (staff) and Ginny Alphin (staff}. The meeting was called to order at 12:10 PM. The Board reviewed the May Board meeting minutes and unanimoush~ approved them. Treasurer's Report: The Board reviewed the financial report for the first sit months of 94. and the 9=l'9~ fiscal year budget and unanimously approved them. Steve Yost asked about revenue. Shannon told him that the June membership mailing was larger than usual and the Council has received more membership mone}• because of this. She said that the expenses are down since Samantha is only working 10 hours a week, and the Council is expecting government money and golf tournament money in August. Executive Director's Report: Shannon passed around a letter written by Lt. Governor Don Beyer about Carole Jordan. She indicated that the board packet included an updated committee list and dates of the 94'95 board meetings. She also passed around the newspaper article about spanking in which Shannon and Thayer were interviewed. Executive Committee: Lou told the Board that the Council has renewed its affiliation with Prevent Child Abuse, Virginia. Celebri , ~ Night Subcommittee: Kay Kelly said that the committee is already contacting sponsors for Celebrih~ Night 95. M MNRa1e of VCAP Vfryitie Chepfer National Co~mdMee for Prmrention d A United WaY A4e~Y Chid Abuse Golf Tournament Subcortunittee Forest passed around the golf tournament brochure. The tournament. will be limited to the first 50 teams or 200 people. There will be 25 teams in the morning and 2~ teams in the afternoon. First place prizes will be jackets and second place prizes will be shirts. Forest said he will print the brochure tomorrow and mail it out the first of next week. The volunteer sign-up sheet was passed around for the board members to si~rt. -Iembership Committee• (?ver $900 has been raised since June 1. Communiri~ Education Committee • Clarine announced that the poster is in the process of being distributed. Shannon said that 250 have been distributed so far. Clarine told the Board that "Safe at Home" night at the Bucs game was June 12. Clarine said that the committee is working on a project for Fall and Winter. The committee wants to make its own puppet show based on the knock-Knock puppet sho«-. She said that a woman in Salem has agreed to make the puppets. Nominating Committee• Barbara Green said that there is still a vacanc~• on the Board. ,She asked that if am_ Board member had any names of prospective members, to please give them to her. Planning Committee• ?~To Report. Public AfJ'airs Committee• No Report. Personnel Committee• Shannon told the Board that at Samantha's sit month evaluation, a 3°o raise had been recommended. Samantha will be leaving at the end of September, because she has been unable to support herself with her t<vo part tune jobs. The Council will receive a $1200 grant from VCAP for another year to help fund her posirion. The Council hopes to fill her position with Chris Sullivan a volunteer. She will be reimbursed for 5 hours a week for 46 weeks. Program: Ginm~ Sue l~iurdock presented her Building Better Boards program. T~~eeting was adj urn , t :15 PI~~ /~~ ta --7~~7~-~ ff cretat~• Date ., ouncil Secretary Date Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT SUBC01~1MITTEE MEETING MIlVU'TES JULI' 28, 1994 Present at the 11:30 meeting of the Celebrity Night Subcommittee were: Kav Kelly (Chair), John Heitz, Barbara Green. Stuart Meredith, Shannon Brabham (staff} and Ginny Alphin (staff}. Barbara said she spoke with John Caldwell at IBM and he agreed to sponsor Celebrity Night for $250. Barbara will send Mark Bachmann at Elizabeth Arden a letter asking for sponsorship moneti•. Kav said she feels sure she will obtain airline tickets for this years event. Kav is in the process of getting prices on printing. Shannon said that Dorman Fawley said that Carillon will sponsor Celebrity Night again this year but he can not commit to any amount. Stuart Meredith said he will contact area realtors about sponsoring this years event. The committee decided that sponsors will have to buy tickets to attend Celebrity Night. Tickets will be $30 per person or $240 per table. Sponsorship will be $Z50, $500 or $1000. John Heitz said that he contacted Alstate, BOBS, Richardson-Johnston-Wynn, Charles Lunsford and Prudential. He will send each of them a letter per their request. Shannon said that Comfort Ser~~ices has committed to a $250 sponsorship. Shannon spoke with Luther and he said he will contact Ross Labs, Lew7s Gale Hospital. Clinic, and Pysch Center about sponsorship. She said that Donnie Robins will speak wYth APCO about sponsoring this years event and Steve Yost has written a letter, requesting sponsorship, to R. Frazier. The meeting was adjourned at 12:10 PM. M Aff~iete d VCAP Ynginie Chapter National CommMlee br Pievenlion of A Untied Way Agency Child Abuae Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCOMMITTEE MEETING 1VIINCTTES JUI,~' 25, 1994 Present at the 12:00 meeting of the Golf Tournament Subcommittee were: Forest Jones (chair), Donnie Robins, Melinda Cox, Mike Blais, Shannon Brabham (stair? and Ginny Alphin (staff. Forest said that the deadline for sponsorship is August 19th. Shannon asked the committee to look at the volunteer sign up sheet and revise it. Shannon said that Hope Player and her staffvolunteered to help at the tournament. Shannon told the committee that IDS Financial Services has agreed to sponsor a hole. Shannon said that she got a call from the A B C Board and they said that it is a conflict of law to have both Hanging Rock and the Council selling beer at the tournament. Billy McBride said that he will buy the beer from Bova at cost and we can reimburse him for the cost: therefore, we do not need to get a Banquet license. Melinda and Forest agreed to meet before the Thursday Board meeting to finish the brochure. They will bring the finished brochure to the Thursday meeting. The brochure will be mailed out next week, and extras will be taken to area golf clubs. Donnie said that he will ask RMG to put the Council`s logo on the shirts and jackets they are donating to the tournament. Mike Blais said that Aratex will provide volunteers for hole #6. Melinda explained the tournament to Billy McBride. Billy said he will give us mailing labels of his list. He asked that we give him a list of tournament participants by August 19th. He said that the cookout will be from 11:30 - 1:30. Billy recommended that we put in the brochure that only the fast 50 teams will be accepted. The meeting was adjourned at 1:00 PM. an Aftitiete a vcAP vkpnt. ChspMt National Comrnttlee lot Prevention of A Uniled WaY ~Y CIMd Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMLj'VITI' EDUCATION MEETING MINUTES MAY 17, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler (chairj, Caroline Brown, Becky Balzer, Vernie Bolden; Shannon Brabham (staffj, and Ginny Alphin (staffj. Clarine said she wanted the newspaper to do a story on the hazards of leaving children in a hot car, as a way of introducing ow poster to the public. Caroline Brown said she has a contact at the paper and would ask about doing an article. Caroline will also ask the downtown library about displaying ow poster. Becky Balzer will talk to her Woman's Club about making copies of ow poster and distributing them at day care centers. Shannon told the Committee that she has contacted the person who is in' charge of art in each local school system about making posters for "Safe at Home' night. Salem told her that they would choose 2 or 3 of the best posters to display. Shannon has not heard from the other schools. Clarine wants the Committee to have a project to work on in the fall. She suggested that the Committee develop a brochure on alternatives to spanking, to be given to Pediatrician and Family Practice offices and area day care centers and elementary schools. Vernie said that the consequences of spanking should be included in the brochure. Clarine also suggested that elementary school children be asked to make booklets about positive parenting. The booklets could then be made into a book for the Council's use. Shannon asked if anyone on the Committee would be willing to help her develop a brochure for the Family Violence Coalition. The meeting was adjourned at 12:40. An AffiGale of VCAP V'Kginia Chapter National Committee for Prevention of A United Way Agency e CMtd Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT SUBCOMMITTEE MEETING iVIIiL'UT'ES MAY 18, 1994 Present at the 1:30 meeting of the Celebrity Night Subcommittee were: Bob Henderson (co-chair), John Heitz (co-chair), Barbara Green, Kay Kelly, Wendy Moore, Shannon Brabham (staff') and Ginny Alphin (staff}. Shannon reviewed the financial report with the Committee. She said that Luthur will speak with Lewis-Gale Hospital about the sponsorship money we have not received. Barbara suggested the raffle for Celebrity Night 95 start in January or February. There were conflicts with other ra_fIlPs this year. The year that the raffle was started early more tickets were sold. Bob Henderson told the Committee that Resource Development said that this was the best Celebrity Night. Bob Kaplan thought that guest should be asked to become members and that Shannon should speak. He also said that the Committee should ask more Pharmaceutical companies for sponsorship mone}~. Shannon said that the sponsorship list for 95 will be changed. The Board will be asked for any additions to the sponsorship list. Shannon suggested that sponsorship solicitation be changed to November after the United Way campaign. The United Way does not like us soliciting in August. Kay said that we should still contact the banks on our list in August, since they do their budget for the coming year early. The others on the list will be contacted after the United Way campaign is over. Kay volunteered to be the chairperson for the 95 Celebrity Night. The date was set for April 6, 1995. Shannon will contact WSLS about being our master of ceremonies again. Kay said that she will contact CI~TI' about asking a Washington Redskins player to be our Celebrity. CMT furnishes the uniforms for the Redskins. The Committee discussed approaching people outside of the Board to join this committee. It was decided to ask other people to join. Shannon said that she was disappointed in the printing of the Celebrity Night invitati~nc Tt wac cttavPeteci that APf"C~ mi,rht print the invitatinnc Kav will ~nnta~t ~.._._~.,...,. _........,--aa------ --°- -~ ... .. _-~-a--- r_..._ .r._ ~_._._..,._..,. _-..., ..--- _..__..__. printers about the price of printing. The Committee decided to meet again on June 2. The meeting was adjourned at 2:15. An Af<liate of VCAP Vrginia Chapter National Coim~ittee for Prevention of ® Ctuld Abuse A Urwled WaY A9encY Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCOMMITTEE MEETING MLNL1"TES MAY 24, 1994 Present at the 12:00 meeting of the Golf Tournament Subcommittee were: Forest Jones (chair), Steve Post, Donnie Robins, Bob Itaplan, Shannon Brabham (staff} and Ginny Alphin (staffj. Shannon told the committee that she spoke w7th Mark Hurley of Hurley's restaurant about a gift certificate for the golf tournament and he said he wants to sponsor and provide the food for the event. Melinda will speak with him about providing the food for the tournament and compare that cost with the cost of letting Hanging Rock cater the tournament. Melinda will typeset the tournament flyer and Forest said he will make copies at his office. Forest will get a mailing list from the Down Syndrome Tournament. The date for the tournament is August 24 and the rain date is August 31. Shannon will call Hanging Rock to find out what kind of permits we need. Bova distributing said if we got a banquet license, we could buy kegs of beer wholesale from them. Bova would also provide courtesy bags. Forest said that most tournaments do not use trophies any more. The Committee needs to get donated prizes. A gift will be given to the #1 player and the runner up. Each Committee member needs to contact sponsors for the holes. It cvas suggested that we sell a mulligan for $5.00 a piece. A mulligan is a chance to take another shot anywhere on the course. Bob Ikaplan said he would donate a car for a hole in one, or if the committee preferred he would donate the cost of insuring the car to the Council. The cost would be azound $350.00. Shannon told the Committee of a volunteer applicant who said he would like to join the golf tournament committee. It was decided to ask him to join. The Committee will meet again on June 10, at 12:00. The meeting was adjourned at 12:45. M Af68ate of VCAP Virginia Chapter National Committee for Prevention of ~ Child Abuse A United Way Agency Nominating Committee Report May 25, 1994 At the January retreat, Board members made several recommendations for new board members. Donovan Young, from Shenandoah Life, Carole Jordan, Community Hospital and Charlotte Porterfield were among those suggested. Wendy Moore contacted Charlotte and she has agreed to join the Board this fall. Donovan Young was contacted on 5-19-94 and will call back with his response in early June. Carole Jordan has agreed to serve. Other recommendations include Ray Nasser, (First Union), Larry Bly and Patrick Maddox from Maddox Advertising. These names will be held for consideration for future vacancies. Carole Jordan, Charlotte Porterfield and Donovan Young were approved as new members at the March 30th board meeting. Submitted by, ~~ Barbara S. Green Chairperson Nominating Committee BSG/pd Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 BOARD OF DIRECTORS MEETING NIINiJTES MAY 25, 1994 The Board of Directors of the Child Abuse Prevention Council held its regularly scheduled meeting on Wednesday, May, 25 at the United Way building. Members present were: Lou Talbutt, Clarine Spetzler, Bob Kaplan, Barbara Green, Dorman Fawley, Bob Henderson, Forest Jones, Thayer Walker, Steve Yost, Mary Allen, Kirk Ballin, Wendy Moore, Martha Allman, John Heitz Shannon Brabham, (staff and Ginny Alphin (staff. The meeting was called to order at 12:05 PM. The Board reviewed the March Board meeting minutes and unanimously approved them. Treasurer's Report: Bob Kaplan passed around the 1994 Audit. Bob said he is concerned with the fiscal year 94/95 budget. The United W'ay campaign was not as successful as they had hoped. The Council will not know until Tune the amount of the 94/95 fiscal year United t~~ay allocation and designation. The designation for the first 6 months of 1994 has been about $900 less a month than the average for 1993. The budget for fiscal year 94/95 is conservative. The Council is considering a service fee of $25.00 a year for the adult Partners in Healing groups and $15.00 for community education programs. Samantha's hours will be cut back in July to 10 hours a week, due to the lack of funds. The Council still hopes to give the employees salary merit increases. The Council will set up an emergency expense reserve fund. The goal is for the fund to eventually have a reserve of two months operating expenses. There was a discussion about implementing service fees with most of the concerns about charging for community education programs. Wendy made the motion to amend the budget by calling the fee a participation fee for the adult Partners in Healing groups, and deleting the idea of a community education fee. The amount budgeted as revenue for these program fees should be placed under contributions, with the Board's committment to increasing contributions. The motion was seconded and unanimously approved. An Affiliate of VCAP V'Kginia Chapter National Commitlee for Prevention of A United Way Agency ® Child Abuse Golf Tournament Subcommittee Report: Forest told the Board that the committee needs everyone's help at the golf tournament. Forest asked each member to call the office with names of people to play in the tournament and he asked each Board member to ask local businesses for prizes for the tournament. The invitations will be mailed out the second week of July. Executive Director's Report: Shannon told the Board that the Council received the Fishburn Foundation grant. The money was used to send Shannon to a conference at Hilton Head. The Council will receive a grant from Better Beginnings to fund the curriculum for the Nurturing Program. The Council did not receive the Family Violence Prevention grant. Shannon said that we have not heard from the grant that we will use to help fund Samantha's position. Executive Committee: Lou told the Board that there is a vacancy on the Board vacated by Susie Sipos. Celebrity Night Subcommittee: Bob Henderson told the Board that Celebrity Night'95 will be held on Apri16, 1995. He said that Kay Kelly has agreed to chair the committee for'95. Bob went over the Celebrity Night financial report with the Board. Membership Committee: No Report. Community Education Committee: Clarine announced that the poster has not come back from the printers. The Committee hopes to have it ready to distribute in the next few week. She told the Board that June 12, is "Safe at Home" night at the Bucs game. She said that she is working on a fall project for the committee. Nominating_Committee: Barbara Green told the Board that Carole Jordan and Charlotte Porterfield agreed to join the Board. Charlotte Porterfield will join in the fall. Barbara said she has not heard back from Donovan Young. Plazuung_Committee: No Report. Public Affairs Committee: No Report. Personnel Committee: Shannon told the Board that in their board packet was page 3 of the personnel policy with word changes under Holidays. The meeting was adjourned at 1:20 PM. ~ , ~f ~ ~a Staff cretary Date _ ~ y z /y~~ -~- cil Secre `~ Date Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COhEVIiJNITY EDUCATION COMIVIITTEE MEETING MINUTES APRIL 12, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzier, Bob Henderson, Freeman Sleeper, Becky Balzer, hTancy Forth, Shannon Brabham (staffj, Ginny Alphin (staff), Samantha Simms (staff} and Cyndi Buchanan (student intern). Samantha told the committee that Monique has received her schedule. During her free time she will give interviews. On Tuesday the 19th Monique will talk at Huff Lane at 9:30 and VA Heights at 12:30 and 1:45. She will be at Hidden Valley at 7:00 Tuesday evening. On t~'ednesday the 20th she will talk at Penn Forest at 8:45 and 9:45 and at Round E. Cook at 12:00 and 1:00. Nancy Forth told the committee the different activities Hidden Valley has planned for Prevention Month. The Council has given out over 7, 000 blue ribbons for Prevention Month. Shannon told the committee about the different media activities she is participating in for April. Shannon said that the poster for Prevention Month is not ready. The ad for the paper will be ready today. Clarine asked that the committee come up with new ideas to promote child abuse prevention after April. Shannon will contact area school districts about making posters for "Safe at Home" night. She will ask each district to pick one school to make posters. The meeting was adjourned at 12:20 PM. An Affiliate of VCAP V'rginia Chapter National Committee for Prevention of ® Child Abuse A United Way Agency Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 RESOURCE DEVELOPMENT COMMITTEE MEETING MINLT'TES APRIL 20, 1994 Present at the 11:30 meeting of the Resource Development Committee were: Bob Kaplan, Bazbaza Green, Bob Henderson, Shannon Brabham (star and Ginn}~ Alphin (s~• Shannon asked the committee what the Council should do about not receiving $120.00 from the Bank of Fincastle for Celebrity Night. The committee said to call the bank first and then invoice them. Bob Kaplan suggested that in the future at Celebrity Night the Council should ask that guests become members. He also said that Shannon should speak at Celebrity I~Tight. Shannon told the committee that in the future the Council will have only one celebrity at Celebrity Night. Shannon said she was not pleased with sponsorship this ,year. She feels the Board is uncomfortable calling sponsors they do not know. According to the United Wav we should only contact previous sponsors and individuals and businesses that we have an affinity with. Bob Kaplan suggested that we contact pharmaceutical companies for sponsorship. Perhaps Dorman Fawley could give us some companies to contact. Shannon said she was displeased with the invitations for Celebrity Night this year. She asked the committee about having the invitations printed ourselves in the future. so we could control the way they look. The committee suggested if we do have them printed that we ask an area business to underwrite the printing. Shannon asked about sponsoring a seminar to make money. Bob Henderson said that seminars were a lot of work and not a lot of money. The meeting was adjourned at 12:45 PM. An Affiliate of VCAP Virginia Chapter National Committee for Prevention of ® Child Abuse A United Way Agency Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 BOARD OF DII2ECTORS MEETING MINUTES MARCH 31, 1994 The Board of Directors of the Child Abuse Prevention Council held its regularly scheduled meeting on Thursday, March 31 at the Salem Civic Center. Members present were: Lou Talbutt, Clarine Spetzter, Bob Kaplan, Barbara Crreen, Luthur Beazleti•. Dorman Fawley, Bob Henderson, Forest Jones, Sandy Moore, Donnie Robins, Thayer Walker. Steve Yost; Shannon Brabham, (star}, Crinny rllphin (staff and Cyndi Buchanan (student intern). The meeting was called to order at 12:00 PM. The Board reviewed the January Board meeting minutes and unanimously approved them. Treasurer's Report: Bob Kaplan told the Board that the budget column on the financial reports is for 6 months because we are changing to a fiscal year in July. With no concerns raised, the financial reports were unanimously approved. Executive Director's Report: Shannon is applying for another mini grant to help fund Samantha's position. Shannon is also applying for a grant from the VA Family Violence Prevention Program to help support the Nutt: iing Progi. atr~. Shannon said she is applying to the area governments for funding. She is hoping to get more money from Roanoke City this year. Shannon told the Board that Nancy IL'faggs, who has a candy machine route, will donate 10% of her proceeds to the Council. The Interact Club at Patrick Henry High School will donate about $610.00 to the Council. They had a dance to raise the funds for the Council. Shannon said the Sexual Abuse Resource Team had its first meeting. Teresa Biggs and Shannon are trying to get a Child Death Review Team started. Shannon is working on bringing Healthy Starts to Roanoke. Shannon told the Board that Roanoke College has completed its phone survey on awareness of child abuse. The survey showed that 39% of the people contacted were familiar with the Council. She hopes to have the completed survey by the next board meetin~. An Affdia a of VCAP Vxginia Chapter National Committee for Prevention of ® Child Abuse A United Way Agency Executive Committee: Lou told the Board that she and Shannon attended a United Way Forum. The United Way wants any in-kind donations of $200.00 or more approved first. Celebrity Night Subcommittee: Bob Henderson told the Board that underwriting for Celebrity Night is lower than last year. He said table sponsorship was about the same. Bob passed around a Celebrity Night volunteer sign up sheet. Membership Committee: No Report. Golf Tournament Subcommittee: No Report. Community Education Committee: Clarine announced that Monique Williams, a 13 year old survivor, is coming to Roanoke on April 19 & 20 to speak to four different area schools. The poster that was designed for Prevention Month was passed around. Clarine told the Board that CASA and DePaul Family Services board wants to invite Marion Wright Edelman, who is head of The Children's Defense Fund, to speak at a dinner in either October or November. They would like the Council to participate in this endeavor. Clarine wanted to know how the Board felt about the Council's involvement in Ms. Edelman's visit. The Board did not have a problem with this. Nominating Committee: Barbara Green told the Board that there are 2 openings on the Board. Barbara presented two names to be approved. Carole Jordan , o4•ho is a survivor and librarian at Community Hospital, was nominated. Donovan Young of Shenandoah Life Insurance Company, and is involved in fundraising, was also nominated. Barbara said that Charlotte Porterfield, who is active in the community, would like to join the Board in the winter. It was moved to ask Carole Jordan and Donovan Young to join the Board. The motion was seconded and unanimously approved. Charlotte Porterfield was also nominated, and will fill the next available Board position. Planning Committee: No Report. Public Affairs Committee: Thayer Walker said that the constitutional amendment to allow adult survivors of sexual abuse sue their perpetrator passed both houses of the State Legislature. It is now going before the public to be voted on. Personnel Committee: Donnie Robins told the Board that the committee recommended a ~°lo raise for Vickie and to make the day after Thanksgiving an additional paid holiday for the Council. It was moved to give Vickie a raise and make the day after Thanksgiving a paid holiday. The motion was seconded and unanimously approved. Thayer announced that Apri130th is the second annual Parenting Fair at the Roanoke Civic Center. Shannon told the Board that there will be a United Way panel visit, at the Council office, on April 8th. On May 8th she will go before a full United Way panel. The meeting was adjourned at 1:15 PI~I. `~ ,--- ecretary 'ate ' 6 Coun ' Secretary at Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCOMMITTEE MEETING MINUTES JUNE 27, 1994 Present at the 12:00 meeting of the Golf Tournament Subcommittee were: Forest Jones (chair}, Donnie Robins, Melinda Cox, Shannon Brabham (staff) and Ginny Alphin (staff). Mike Blair could not attend the meeting but called the office before the meeting to say that Aratex will sponsor hole #6 and give a hat to the member of each foursome who is closest to the pin on hole #6. The hats will have Aratex and Child Abuse Prevention Council - 1994 Golf Tournament across the front. Aratex will also donate a Redskins blanket as a gift. Shannon told the committee that she has written Mac McCadden at USAir about providing airline tickets as a giff, and Mountain Lake about providing an expense paid stay for two plus meals, but she has not heard from either. Donnie said that the Robertson Mazketing Group will give golf jackets and shirts for first and second place prizes. He hopes that they will print our name and 1994 Golf Tournament on them. He said he has a call into Cantel Cellular, and Jack Sale at State Farm has agreed to sponsor a hole. The Committee decided to ask USAir to give tickets to be used for a hole in one prize and not as a door prize. Donnie will talk with Mac about this. Forest said he will talk with Billy McBride at Hanging Rock about giving us gift certificates. There will be a 50-50 drawing after the morning and afternoon rounds. When the golfers register, their name will be put in a bowl for door prizes. The door prizes will be drawn at lunch. The winner of any drawing must be present to win. Forest said he will print the signs that will display the sponsors name on each hole and Donnie will laminate the signs. The Council will print the mulligan and beer tickets. It was decided to have Bova set ug beer kegs at the Clubhouse, and ask Billy to send the beverage cart out onto the course. Each golfer will receive 2 tickets for free beer from the Clubhouse. Any additional beer, and any beverages from the beverage cart will have to be purchased. Shannon will contact Bova to see if they need help distributing beer. The committee decided not to put sponsors' names on the brochure that will go out in the mail, but will put the names on the program that will be distributed at the tournament. A volunteer sign up sheet will be passed around at the next board meeting. The meeting was adjourned at 1:30 PM. An Affiliate of VCAP V'rginia Chapter National Commitlee for Prevention of ® Child Abuse A United Way Agency Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT SUBCOMMITTEE MEETING MINUTES JUNE 27, 1994 Present at the 1:34 meeting of the Celebrity Night Subcommittee were: Kay Kelly (Chair), Wendy Moore, John Heitz, Barbara Green, Shannon Brabham (staff) and Ginny Alphin (staff). Shannon told the Committee that Kirk Ballin agreed to contact area ministers, Lou Talbutt agreed to contact Roanoke Ciiy School employees and Bob Kaplan agreed to contact car dealers about attending Celebrity Nighi. Also, Stuart Meredith agreed to be on the Committee and contact area Realtors about sponsorship. The Committee agreed that potential sponsors should be called by August before they set their budgets for 1995. The cost of each table will be $250 with a limit of 45 tables. Kay wanted to know if Celebrity Night was underwritten could people who attended the event then write off their entire contribution. Shannon spoke with Hope Player, CPA, and she said that sponsors who do not receive any goods or services can write off the entire donation. If a sponsor attends the event they can write off only the amount of donation in excess of the cost of the meal(s). This applies to anyone attending the event, or sponsoring a table as well. Kay said that she will contact banks, family physicians and OB-GYNs, C&P, Norfolk Southern, Yokohama Tire, Scott & Stringfellow and Kroger about sponsorship. Barbara will contact IBM, Elizabeth Arden and Isaac Van Patten and John Heitz will call area insurance companies and agencies about sponsorship. Shannon said she will try to find a contact person for Advance Stores, and will contact board members about other sponsorship contacts. The next Committee meeting will be on July 28th at 11:30 AM, before the Board meeting. The meeting was adjourned at 2:45 PM. An Affiliate of VCAP V"wginia Chapter National Conwnitlee for Prevention of A United Way Agency ® Child Afwse ChiidAbuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCOMMITTEE MEETING NIINUTES JUNE 10, 1994 Present at the 12:00 meeting of the Golf Tournament Subcommittee were: Forest Jones (chair), Steve Yost, Donnie Robins, Melinda Cox, Mike Blair, Shannon Brabham (stafr} and Ginny Alphin (staff. Forest spoke with CMT and they will donate prizes for the tournament. Shannon said that Bova Distributing will give us prizes and tee packs. Mike Blais said he will ask Aratex to sponsor a hole and give away hats. Shannon told the committee that Bova will provide the beer cheaper than Hanging Rock. Melinda will typeset the brochure and Forest will print the brochure. It was decided that the rules will not be in the brochure but will be handed out at the tournament. The participant's handicap and sponsors names will be included in the brochure. There will be a 50-50 drawing at the tournament; a golfer will buy 10 tickets for $5 and receive a chance to win 50% of the total money collected for the drawing. The registration cost will include green fees, cart rental and refreshments. There will be a longest drive and closes to the pin prize for morning and afternoon. The morning start time is 7:30 AM and the afternoon start time is 1:30 PM. The car will be on hole 3 and the closes to the pin will be hole 6. The longest drive will be hole 16. A tie will be decided by matching cards at a hole chosen by Hanging Rock. The cost of sponsoring a hole will be $50. The sponsor of a hole will have his name on a sign at the hole. Donnie said he knew of several businesses he will contact about sponsorship. Forest said he would contact Salem Bank & Trust and Mac & Bob's about sponsoring a hole. Steve said he will work on getting sponsors for each hole. The meeting was adjourned at 1:30 PM. An AffiBate of VCAP Virginia Chapter National Committee for Prevention of A United Way Agency ® Ctrld Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT SUBCOMMITTEE MEETING MI1vITTES JiJNE 2, 1994 Present at the 1:30 meeting of the Celebrity Night Subcommittee were: Kay Kelly (Chair), Wendy Moore, Shannon Brabham (staff and Ginny Alphin (sta.. Kay said she spoke with CMT about asking a Washington Redskin's player to be our "Celebrity" for 95. CMT told her to write a letter about Celebrity Night and he would give it to his rep to give to the Redskin's. Kay wants to increase sponsorship money. Kay made out a list of businesses and people to contact for sponsorship and table host. Kay also made out a list of people to call and ask to join this committee. Shannon said she wrote a letter to Jim DeSchepper at WSLS to ask for his help next year. She has not heard back from him. The meeting was adjourned at 2:35 PM. M Affiliate of VCAP Virginia Chapter National Cammitlee for Prevention of A United Way Agency ® Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT MEETING NIINUTES MARCH 9, 1994 Present at the 11:30 Celebrity Night Committee meeting were: Bob Henderson (co-chair), John Heitz (co-chair), Clarine Spetzler, Barbara Green, Shannon Brabham (staff and Ginny Alphin (staff). Bob told the Committee that Cave Spring Junior High choir has geed to sing at Celebrity Night. Shannon asked the Committee if they would like to have Broaddus Fitzpatrick present Lt. Governor Beyer with the award from last year. She also suggested that a survivor be asked to create art work to present to Sylvia Clute at Celebrity Night. The Committee agreed that both of these aze good ideas. Shannon said she still has not heazd from WSLS about an actress from Sisters attending Celebrity Night. Shannon informed the Committee that Lewis-Gale has confirmed sponsorship. Bob said that Larry Bly has agreed to host a X240 table. Shannon said she spoke with Bob Kulinzlci about the way the Council raises money for Celebrity Night. He said to be safe we should contact people or businesses who have and affinity to us. He said that we should call potential sponsors first and then follow the call with a letter. Barbara agreed to call Roanoke County about hosting a table. Shannon w~71 contact Hall & Assoc. and Donnie Robins about hosting a table. John Heitz agreed to call C& P, Crestar and Elmer Hodges. Bob Henderson said he would contact Cave Spring Junior High about hosting a table. Shannon said that Community Hospital is sending the invitations out to be printed. They w>71 be ready by March 18. Shannon said that a vohmteer siga up sheet for Celebrity Night will be passed around at the next Board meeting. Bob Henderson agreed to recognize and thank table host & sponsors at Celebrity Night. Sharmon said she w~71 ask Venme Bolden to do the imiocation. An insert will be put in the program descn'bing the Council and explaining how the Council's money is spent. The meeting was adjourned at 12:45. An Affiliate of VCAP V'aginia Chapter National Camminee for Prevention o1 A United Way Agency ® Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMUNITY EDUCATION MEETING MINUTES MARCH 15, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler (chair), Nancy Forth, Suzanne Royster, Annette Blackwell, Freeman Sleeper, Shannon Brabham (staff), Ginny Alphin (staff, Samantha Simms (staff and Cyndi Buchanan (student intern). Samantha told the Committee that Salem schools said they did not want Monique Williams to come speak at a school. Monique will speak at two Roanoke City schools and one Roanoke County school. Nancy Forth told the Committee that Monique will speak at the Hidden Valley Jr. IFigh PTA meeting at 7:30 PM on Apri119. The Hidden Valley PTA will contribute $70.00 towazds Monique's expenses. Shannon said that the press release for Monique will go out about two weeks before Monique is to speak in Roanoke. Martha Moore is helping Gates DeHart at North Cross write a script for the drama group skit that will be performed after Monique speaks. Shannon showed the Committee the poster that the Maddox Agency designed for Prevention Month. They have put out bids for the price of printing. Shannon said that the Council's newsletter has the Prevention Month calendar inserted. The newsletter will be mailed out the end of March. Shannon said that some of the support group members aze choosing art work to be put in the Arts Council window display downtown. The art work was created by children and support group members. The Northview United Methodist Church is sponsoring balloons for each child who died from abuse in fiscal year 1993. They will give the proceeds to the Council. Shannon passed around a sign up sheet for the Parenting Fair and Family Safety Day. She also asked if the Committee members would deliver Prevention Month material to designated offices. Shannon told the Committee that the Optimist aze sponsoring the puppet show Knock-Knock. They are contacting local foundations and large companies to help finance bringing Knock-Knock to three schools on May 9-13. Chris NuckoLs with the Optimist said any excess money wi71 be donated to the Council. The April meeting will be on April 12th. The meeting was adjourned at 12:15. An Afr~iele of VCAP Virgirwe Ctropter Nelionel Committee for Prevention of ~ A United Way Agency ® Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY 1VIGHT SUBCOMMITTEE MEETING MINL7TES MARCH 30, 1994 Present at the 1:30 meeting of the Celebrity Night Subcommittee were: Bob Henderson (co-chair), Kay Kelly, Wendy Moore, Bazbaza Green, Shannon Brabham (staff and Ginny Alphin (staff. Shannon told the Committee that the Cave Spring Jr. choir has 65 members and will need risers for their performance at Celebrity Night. Shannon feels that the room at the Holiday Inn will only hold about 40 tables because the risers take up so much space. We will need to pay the cost of busing the choir to the Holiday Imi. The cost should be between $14.00 and $21.00. The cost for renting microphones and speakers at Lee Hartman should be $125.00. Shannon asked the Committee if the Council should do something special for the choir for performing. It was decided that Shannon should check with Dominos Fizza about giving the choir a pizza party. The Committee discussed making sure Syhria Clute does not mention at Celebrity Night that she is ruruling for Senate. Shannon said that we have 37 confirmed tables, with room for about three more. Left over raffle tickets will be put on the tables the evening of the event. Shannon told the Committee that she will pass azound a volunteer sign up sheet at the March Board meeting for volunteers to sign. We will need volunteers to greet people, to help at the registration table and at the display table. All Boazd members and staff will wear blue ribbons so they will be easy to find. Shannon is still trying to get in contact with Broaddus Fitzpatrick about presenting Don Beyer. Vickie and Julie Blanton, a survivor, will present Sylvia Clute and give her a picture drawn by Julie. Vernie Bolden has agreed to do the invocation. The meeting was adjourned at 2:15. An Affiliate d VCAP Virginia Chapter National Cortwnitlee for Prevention of ® Child Abuse A United WaY ~~Y Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY 1vIGHT SUBCOMMITTEE MEETING MINUTES FEBRUARY 2, 1994 Present at the 4:00 p.m. meeting of the Celebrity Night Subcommittee were: Bob Henderson (co-chair), John Heitz (co-chav), Clarine Spetzler, Wendy Moore, Bazbaza Green, Shannon Brabham (stag} and Ginny Alphin (staff. Shannon spoke with the director of the William Fleming High choir about sitrging for Celebrity Night. The director will speak with the choir members and let them vote on participating in Celebrity Night. Sylvia Clute has agreed to be our guest-of-honor. Shannon is waiting to hear from Lt. Governor Don Beyer. John Carlin and Gallia King have agreed to M.C. Celebrity Night. Shannon updated the Committee on raffle prizes. Roanoke Symphony has agreed to donate two season passes and we have received two tickets to a single performance at the Mill Mountain Theatre. Eric Fitzpatrick agreed to donate a print, Frame' N T7rings agreed to frame it and Peter Wreden will donate jewelry. Kay has sent Travehnasters a letter asking for a donation of two USAIR tickets to anywhere in the U.S. Also, the Brambleton Woman's Club will donate a Qrult. Shannon told the Committee that the table host forms should go out by February 15th. Board members need to be contacted about who has agreed to host a table. Bob will contact Luthur Beazley to confirm Lewis-Gale's underwriting and Barbaza will contact Dornran Fawley to confirm Community Hospital's underwriting of the event. The meeting was adjourned at 5:05 p.m. M AtfiNate of VCAP Virginia Chapter National Carrnitlee for Prevention of A United Way Agency ® Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 Celebrity Night Subcommittee Meeting Minutes February 15, 1994 Present at the 4:00 meeting of the Celebrity Night Subcommittee were: John Heitz (co-chair), Shannon M. Brabham (staff, Crinny Alphin (staff and Cindy Buchanan (student Intern). Shannon said that Lt. Governor Beyer has another event in Roanoke on April 14. He is going to try to attend both events. John Heitz will contact Crestar Bank about table host. John has sent a letter to Maid Bess about hosting and he will send Shenandoah Life a letter about hosting. With no further business the meeting was adjourned at 4:20. /, An Affiliate of VCAP Vftginia CAepter fJationel Committee fa Prevention of A lhwled WaY A9en~Y ® cniia Afwse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CO1~~1~iLT1VITY EDUCATION MEETING MINUTES FEBRUARY 15, 1994 Present at the 11:30 Community Education meeting were: Clarine Spetzler (chair), Martha Moore, Freeman Sleeper, Nancy Forth, Jane Bell, Stacy Coh~ui, Sandy Light, Stephen McNeil, Shannon Brabham (stalTj, Crinny Alphin (staff, Samantha Simms, (staff] and Cindy Buchanan (student intern). Samantha told the committee that she has contacted different school systems to see if they are interested in Monique Williams coming to speak Roanoke City and County said they were interested. Salem and Botetourt County said they want more information. Clazine informed the committee that the drama coach at North Cross said his drama students will perform a skit on child abuse prevention to go along with Monique's talk. The Mill Mountain Youth Ensemble was not able to help this time but wants to help in the future. Freeman Sleeper said he would check with a drama major at Roanoke College about helping North Cross write the skit. Shannon explained Prevention Month to new members. Clarine said that WFTR's Sharlene Cochran will interview Shannon on her talk show for Prevention Month. She should be contacted in March about the talk show. Salem Times Register will do an article during Prevention Month. Shannon said that WSLS's Kalley King will do a story on abuse or on the Council during April. Shannon has not heard from WBRA about running a prevention PSA. Stacy Colvin suggested contacting popular radio stations, such as K92, to ask them to run a PSA. Shannon said that the Council sent out letters to human sen~ice agencies, day care centers and schools about what they can do to get involved in Prevention Month. Shannon suggested this yeaz that we ask only a few schools to make posters for the Safe at Home night since there were so many posters last yeaz. She also suggested that the name of a child that makes a poster be drawn to throw out the first pitch at the game. Shannon announced that 16,000 report card tips were sent to area schools. Clarine told the new members of the committee about the Speakers Bureau. With no further business to discuss, the meeting was adjourned at 12:20. M Affiliate of VCAP Virginia Chapter National Committee for Prevention of • Child Abuse ~•. A unnad war Agency Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 EXECUTIVE COMMITTEE MEETING MINUTES FEBRUARY 24, 1994 Present at the 11:30 Executive Committee meeting were: Lou Talbutt, Bob Kaplan, Steve Yost, John Heitz, Shannon Brabham (staff} and Ginny Alphin (star. Shannon told the Committee that she was concerned about the lack of interest in the Council shown by Susie Sipos. Susie has only been to half of a Boazd meeting since joining the Board. Steve said he would draft a letter to send to Susie to ask her of her intentions. Shannon said Building Better Boazds will do a program at the March Boazd meeting about board attendance. Shannon informed the Committee that the Council did not receive funding from the Thurman Foundation or the Patsel Foundation. She is seeking a state grant for 58,000 from the Virginia Family Violence Prevention Program to help support the Nurturing Program. The Council also applied for a mini grant from the Better Beginnings Coalition. Shannon said she needed permission from the Board to pretax her health insurance premium. Our agent will fill out all the IRS forms. A motion was made to pretax employee health insurance premiums. The motion was unanimously approved. Shannon said that she will be attending a conference in Hilton Head from March 1st to the 4th. Shannon told the Committee that Celebrity Night was still not completely underwritten. We have no written commitment from Lewis-Gale. We have a written commitment from Community Hospital but we have received no money from them. Our sponsorship is much lower this year. The Committee recommended that the Resource Development Committee look at Celebrity Night and consider making some changes. Shannon said that WSLS was trying to get an actress from the TV show Sisters to come to Celebrity Night. Shannon said that she has been contacted by Nancy Maggs who has a candy machine route who wants to donate part of the proceeds from her machines to the Council. Shannon will first get pernssion from the United Way. An Affiliate of VCAP Virginia Chspter Wafionel Committee for Prevention of ® ChNd Abux A United Way Agency Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 CELEBRITY NIGHT SL?BCOh~ZITTEE MEETING MIIVLTTES JANUARY 8, 1994 Present at the 4:00 p.m. meeting of the Celebrity Night Subcommittee were: Bob Henderson (co-chair), Wendy Moore, Kay Kelly, Shannon Brabham (star and Ginny Alphin (staff. Crinny has received the raffle permit and is in the process of filling it out. Shannon said that the raffle prizes are a quilt form the Brambleton Junior Women's Club, golf passes, Mill Mountain Theatre and Roanoke Symphony tickets, an Eric Fitzpatrick ptYrtt and Kay is working on airline tickets. Shannon told the Committee that dinner will be Chicken Richmond. The Committee decided to start soliciting table host. Shannon will pass around a table host form at the Retreat for Board members to put their names next to host they will contact. Shannon said she has a call into WSLS about the Guest Celebrity. Shannon spoke with the Roanoke College Children's Choir. They are unable to perform for Celebrity might this year. She wili contact the 'v4'iliiam F'iettiing c;hotr aitd Boo will contact the Cave Spring choir about performing for this year. The meeting was adjourned at 4:50 p.m. An AffiNale of VCAP V'rginie Chapter National Cammitlee for Prevention of A United Way Agency ® Ctwld Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 PLANNING COMMITTEE MEETING MINUTES JANUARY 10, 1994 Present at the 11:3Q meeting of the Planning Committee were: Melinda Cox (chair), Lou Talbutt, Forest Jones, Shannon Brabham (staff and tinny Alphin (staff. The Committee went over and revised the Strategic Plan. Shannon will make copies of the revised Strategic Plan to be given to each board member at the Retreat. Shannon said that the Strategic Plan will be reviewed first at the Retreat. Then Stu Israel will present the results of the Building Better Boards survey. After the review the Board will break up into small groups to discuss the results of the survey and to make recommendations for change. The groups will then get back together and present their recommendations to the Board. The meeting was adjourned at 12:25 p.m. An Affiliate of VCAP Virginia Chapter Natbnal Committee for Prevention of A United Way Agency Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 ANNUAL BOARD RETREAT MEETING MI1ViJTES JANUARY 13, 1994 The Annual Board Retreat for the Chdd Abuse Prevention Council was held at the Salem Civic Center on January 13, 1994. Those in attendance were: Clarine Spetzler, John Heitz, Bazbaza Green, Mary Allen, Kirk Ballin, Luthur Beazley, Vernie Bolden Melinda Cox, Bob Henderson, Forest Jones, Kay Kelly, Wendy Moore, Donnie Robins, Thayer Walker, Steve Yost, Shannon Brabham (Staffj, Ginny Alphin (staffl and Cindy Buchanan (student intern). Personnel Committee: Donnie informed the Board that the benefit structure for the staff had been set up so each employee could direct benefit money into any benefit the Council offcrs. Because employees chose to direct money differently there was not an equal percentage put into the Tax Deferred Annuity for each employee. Since the TDA is a qualified plan the Council needs to make up the difference for 93 and restructure for 94. Lisa's contribution for 93 was 7.57%. With her contribution being the highest percentage, Shannon & Vickie's contribution has to be increased to match Lisa's percentage. Starfinng in 1994 the Council's contribution to the TDA for each employee will be 6% of salary. This must be available to each employee including any part-time employee. Any percentage over 6% that is allocated to employees for benefits will be fiumelled through payroll and will be used to purchase benefits at the employee's discretion. It was moved to approve all adjustments to the Council's benefits. The motion was seconded, and unanimously approved. Donnie recommended that Shannon be given a 4% pay raise. It was moved to increase Shannon's pay by 4%. The motion was seconded, and unanimously approved. Shannon informed the Boazd that she is a member of the Roanoke Valley Alliance for Children. It is a new coalition that evolved out of the Council of Community Services Human Service Assembly. The alliance has been approached about sponsoring a visit by Jocelyn Elder to the Roanoke Valley to address issues facing youth. It was felt that because of her work in Arkansas dealing with teen pregnancies she would be well received in Roanoke. Members of the alliance have different opinions on her addressing this issue in Roanoke because of her statement on the legalization of drugs. The affiance asked each member to poll its Board and see how they felt about a coalition their agency represents sponsoring her visit. Over all, most of the Board felt having someone of her notoriety would be good for Roanoke. They believed her statement had been taken out of context and that moat people had over reacted M Afrtiale of VCAP V'Kg'nia Chapter National Commitlee for Prevention of A U~1ed Way Agency ® Child Abuse Planning Committee: Forest reviewed the Strategic Plan with the Board. It was decided to eliminate the establishment of an endowment as a stated objective, but to continue working on the idea. It was moved to eliminate this objective under Goal #5. 'The motion was seconded, and unanimously approved. It was then moved to approve changes to the Strategic Plan. The motion was seconded, and unanimously approved. ****BREAK~`*** Shannon informed the Board that Stu Israel was unable to make the Retreat to discuss the results of the Building Better Boards survey because he had hurt his knee. She said that the results of the survey did not change after the remaining Boazd membem filled out their questionnaires. Stu had said that legal issues, board involvement and mazketing were areas that the Board needed to look at closer. The Board broke into smaller groups to look at these issues closer. The Board got back together to report on their groups. Forest Jones reported to the Boazd from the group that discussed legal issues. He reported that his group felt that legal issues should be part of the new member orientation package. They decided that Steve Yost should give a short presentation on legal issues at a Boazd meeting. Bob Henderson reported to the Boazd from the group that discussed Board involvement. They felt that it is not a bad thing for the Board to spend some tune on the day to day operations of the Council. The group felt that there should be leadership training for officers and committee chairmans. They also felt there should be name tents at Board meetings to help new members learn names. They recommended a "buddy" system for new members to help them get oriented to the Boazd. Bob also said that perhaps in the future, board members could sign up for committees at the Retreat, and then have a committee orientation program at the next Board meeting. The group discussed the Board attendance policy and felt uncomfortable enforcing it. They felt most non-profits do not enforce attendance policies. Bob said that the Council should investigate why some members are not attending Boazd meetings on a regular basis. Perhaps the board meeting survey filled out today w>71 answer some questions. They decided that advance notice should be given to Board members on dates of meetings. They felt that the Board members should be given the opportunity to participate in most of the Council's activities. Melinda Cox reported to the Board from the group that discussed marketing. She said that she would write up what they discussed to be presented at the next board meeting. Shannon announced the results of the boazd meeting survey. It was decided to alternate between the United Way and lunch at the Salem Civic Center for meetings. The time would stay the same and the day of the week would alternate betwoen Wednesday and Thwsday. The meeting was adjourned at 4:00. ZL Q ate - - ~ ,~ ; ~ ~ ji~ Secretary Date Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 GOLF TOURNAMENT SUBCONIlVIITTEE MEETING MIN[TTES JANUARY 24, 1994 Present at the 11:30 Golf Tournament Subcommittee meeting were: Forest Jones (chair), Melinda Cox, Bob Kaplan, Shannon Brabham (staff}, Ginny Alphin (staff} and Rebecca Mitchell (student intern). The Golf Tournament wdl be held on August 24, 1994 at the Hanging Rock Golf Club. The goal for participation is fifty, four member teams. The cost wdl be $50 per person or $200 per team. Out of the $50 Hanging Rock will receive $25-$27 for green fees and carts. The tournament will be Captains Choice. Melinda volunteered to orgaziize the tournament. She will contact Billy at Hanging Rock about a rain date and the cost of bringing an outside caterer to the golf club. If that is too expensive the Council will have Hanging Rock cater a lunch. Beer and soft drinks will be provided at the end of the day during the awazds ceremony. The tournament winners will receive trophies. Prizes will also be given away during the day. Forest will contact CMT about donating trophies and prizes. He also said he will get a mailing list from the Down Syndrome Tournament. Bob will contact Holdren's about donating prizes and Dominion Dodge will donate a car for whole-in-one. Shannon will contact Contel Cellulaz and Mountain Lake about donating prizes. The Committee will need the rest of the Boazd's help with working the tournament. The Committee will meet again on March 31st before the Boazd meeting at 11:15. The meeting was adjourned at 12:30 p.m. An AKtiate of VCAP Vrginia Chapter National Committee for Prevention of A Untied Way Agency ® cnitd Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMUNITY EDUCATION MEETING MINUTES JANUARY 25, 1994 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler (chair}, Annette Blackwell, Mary Allen, Martha Moore, Curtis Thompson, Sheri Bernath, Steve McNeil, Shannon Brabham (staff, Ginny Alphin (staff, Rebecca Mitchell (student intern) and Cindy Buchanan (student intern). Clarine informed the Committee that Monique Williams is coming to Roanoke on April 19th & 20th She will be speaking about child sexual abuse to four schools, one each in Roanoke pity, Roanoke County, Salem and Botetourt County. The head guidance counselor in each school district will decide which school she will speak to. She wants a support group of counselors and police at the schools with her. She wdl talk for about 15 minutes. The Committee needs to find another program to go to the schools with her to fill in the time. Clarine will contact the lVrll Mountain Youth Ensemble about performing a 15 minute skit concerning child sexual abuse. Shannon told the Committee that the Maddox Agency will have the art work for the posters they aze doing for Prevention Month finished in a few weeks. They will also help us find underwriting for printing the posters. Curtis Thompson, Mary Allen and Martha Moore have contacts at the newspaper. They will contact them about helping the Committee to promote Prevention Month. Shannon will speak with WBRA and Greta Evans about promoting Prevention Month. The Salem Buc's will sponsor a "Safe at Home" night again this year. It will be on June 12, 1994 and it wr71 be underwritten again by Salem Bank & Trust. The meeting was adjourned at 12:20 p.m. M AHiNate o1 VCAP Vrginia Chapter National Committee for Preventan of A United Way Agency ® crag Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 BOARD OF DIRECTORS MEETING MINUTES JANUARY 26, 1994 The Board of Directors of the Child Abuse Prevention Council held its regularly scheduled meeting on Wednesday, January 26 at the United Way building. Members present were: Lou Talbutt, Clarine Spetzler, John Heitz, Bob Kaplan, Bazbaza Green, Martha Allman, Kirk Ballin, Melinda Cox, Dorman Fawley, Bob Henderson, Forest Jones, Kay Kelly, Sandy Moore, Wendy Moore, Donnie Robins, Thayer Walker, Steve Yost, Shannon Brabham, (staffj, Ginny Alphin (staff} and Samantha Simms (staffj. The meeting was called to order at 12:00 PM. The Board reviewed the November and January Retreat meeting minutes and unanimously approved them. Treasurer's Report: Bob Kaplan told the Board that foundation funding, contributions and membership dues all fell short in 1993. The Council does have carryover funds from 91 & 92 to offset the deficit. The Council is working to hold expenses down for 1994. With no concerns raised, the financial reports were unanimously approved. Executive Director's Report: Shannon introduced the Council's new staff member, Samantha Simms. Samantha told the Board a little about herself. Shannon told the Board that Crinny had just completed her 6 months probation and had received a 3.5% raise. Shannon said that she was going to be a guest on WBRA's "At Issue" with Dr. Bob Denton. She will be on the program with Barbara Bryant from "VOCAL". Shannon told the Board about the leadership conference and teleconference. She passed around information on the conferences for any interested Board member. She also said that the dates for 1994 Boazd meetings were in the Boazd .packets. Shannon informed the Board that she had updated the Board responsibilities for the new Board member packet. She has copies, if any Board member wants one. M AffiNate of VCAP V'rginle Chapter Natwnal Committee for Prevention of A Unfled Way Agency ® Child Abuse Shannon said that VCAP is trying to get money from the General Assembly for a Healthy Start pilot program. With the program social workers follow children from birth to 5 with in home visits. She wants the Boazd to start a committee to look into bringing Healthy Starts to Roanoke. Thayer said that she thought CHIP & TAP were looking at similar programs. Shannon will delay any Board decision until she contacts CHIP & TAP. Shannon passed around a public opinion survey from the Roanoke City schools. She will return any surveys completed. Executive Committee: Lou announced that the Council had switched its health insurance provider from BCBS to the Principal. Lou reported that 1993 carryover funds, in addition to the VOCA grant, will almost fully fund Samantha's position. Lou said that the Executive Director, president of the Board and nominating committee chair will meet with new Boazd members at the Council office for orientation. Celebrity Ni~,ht Subcommittee: Bob Henderson asked the Board to fill in the host table list. Membership Committee: The December membership mailing has brought in $2,150.00. Golf Tournament Subcommittee: Forest announced that the golf tournament will be August 24 at Hanging Rock Golf Club. The rain date is August 31. The committee hopes to have 50 teams of 4. The cost will be $200 a team or $50 per person. Bob Kaplan will donate a car for ahole-in-one. Forest stressed that we need all Board members to help work the tournament. Community Education Committee: Clarine announced that Monique Williams is coming to Roanoke on April 19 & 20 to speak to four different elementary schools. Monique is a young girl who was sexually abused and now speaks to children about prevention. The theme for Prevention Month this year is do not leave your children in the car alone. The Maddox Agency is developing posters for Prevention Month. The Salem Bucs "Safe at Home" night is June 12. Nominating Committee: Shannon informed the Board that the committee is working on filling the two vacancies on the Board. They are considering asking someone who has utilized our services, such as a support group member, to fill one position. Planning Committee: Melinda pointed out the marketing plan that is in the Board meeting packet. Shannon said the Strategic Plan is being printed by Carillon again. Public Affairs Committee: Thayer said that Lt. Governor Beyer has recommended developing a registry of people who have been convicted of molesting children. We are working with VCAP to keep abreast of any topics we need to respond to in the legislature. Personnel Committee: Donnie announced that the committee held Shannon's annual review today, and that review will be passed around. Thayer announced that Apri130th is the second annual Parenting Fair at the Roanoke Civic Center. The meeting was adjourned at 12:55. S ecretarv D to . Y Coun Secretary ate Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 EXECUTIVE COMMITTEE MEETING MINUTES DECEMBER 29, 1993 Present at the 11:30 meeting of the Executive Committee were: Bob Kaplan, Steve Yost and Shannon Brabham (staff. The Committee discussed the hiring of a new employee. Shannon reported that 1993 carryover funds, in addition to VOCA grant, will almost fully fund the position as a 20 hour per week part-time. Those present agreed we should go ahead and hire someone at the 20 hour position, with the understanding that should additional funds not become available, the position might have to be cut to 10 hours per week. The Committee also asked Shannon to express to the candidate that the Board is very committed to acquiring the additional funding needed. Shannon gave background on the candidate she plans to hire, Samantha Simms. The Committee was in full agreement with her decision. She will be hired at $12,000 annual salary, with no benefits. An AlRliate of VCAP Virg'xra Chapter Natanel Committee for Prevention of ® Child Abuse ~. ;: A United Way Agenq Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 Celebrity Night Meeting Minutes November 30, 1993 Present at the 11:30 meeting of the Celebrity Night Subcommittee were: Bob Henderson (co-chair), John Heitz (co-chair), Clarine Spetzler, Shannon Brabham (staff} and Ginny Alphin (staff). Shannon told the Committee that she has contacted the Roanoke College Children's Choir about performing at Celebrity Night. She has not heard back from Roanoke College. Bob asked if we have a Guest Speaker. Shannon said that VV-SLS will start in January looking for a speaker. Shannon told the Committee that the only change in sponsorship was IBM's commitment of $250.00. She will speak with Luthur about Lewis Gale's sponsorship. The Committee set the price of tickets at $30.00. It vas decided to let Shannon decide on the menu from several $15.00 chicken dishes. The Council will send out reminders to Board members to make their sponsorship contacts. The meeting cvas adjouzried at 12:10. An Affiliate of VCAP Virginia Chapter National Cammitlee for Prevention of A United Way Agency ® Child Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 Executive Committee Meeting Minutes November 22, 1993 Present at the 11:30 meeting of the Executive Committee were: Lou Talbutt, Clarine Spetzler, John Heitz Barbara Green, Shannon Brabham (staff} and Ginn}, Alphin (staff). Shannon told the Committee that the office staff is impressed with the Principle Health Insurance Plan. She said she spoke with two other insurance companies to get quotes, but they never got back with her. It was moved and seconded to switch our health insurance carrier to the Principal. The motion was unanimously approved. There was some discussion about letting Bill Haynie handle the Council's health insurance. It was moved to let Robbie White handle our health insurance and unanimously approved. Shannon received copies of the Building Better Boards questionnaire and answer sheet from Stu Israel. She will send theirs to Board members who have not filled them out, to be returned at the Annual Meeting. If the questionnaires are sent to Stu by December 17 he can have the results back to us by the January Board meeting. The Committee decided to ask Stu to come to the January planning committee meeting to present the results of the evaluation. The planning cortunittee will present the results at the Retreat. Shannon asked for recommendations from the Committee on the orientation for new Board members. It was decided that the Executive Director, president of the Board and nominating committee chair will meet with new Board members, at the Council office for orientation. Clarine said that the board responsibilities need to be updated. It was suggested to reinforce at the Retreat the importance of attendance at Board meetings. It was decided to take a survey at the Retreat about the most com~enient time and place for the Board meetings. The meeting was adjourned at 12:30. An Affiliate of VCAP V'rginia Chapter National Cotnmitlee for Prevention of A United Way Agency ® Child Abuse Child Abuse .Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 BOARD OF DIRECTORS MEETING NIINUTES NOVEMBER 17, 1993 The Board of Directors of the Child Abuse Prevention Council held its regularl}~ scheduled meeting on Wednesday, November 17 at the United Way building. Members present were: Lou Talbutt, Clarine Spetzler, Bob Kaplan, Barbara Green, Donnie Robins, Martha Allman, Wendy Moore, Kay Kelly, Shannon Brabham (stair) and Ginny Alphin (stall}. In the absence of a quorum the members present decided in order to be expeditious in deciding the matters, that motions would be made and seconded and a vote of those members present taken on each matter. Absentee members are to be provided minutes of this meeting in addition to all other materials available at the meeting. After reviewing this material those Board members will have the opportunity to offer any opinions. In the absence of any negative votes the matters will be approved. The meeting was called to order at 12:05 pm. The Board reviewed the September and October meeting minutes, and members present unanimously approved them. Per paragraph two above, in absence of no negative votes, the item will be approved. Treasurer's Report• Bob Kaplan reviewed the September and October financial reports. Bob told the Board that the Council currently has a deficit. Bob discussed areas of the budget that deviated from budgeted figures. Shannon said that the United Way donor option is larger than originally anticipated. The Council will use carry over from last year but may still end. the year with a surplus. With no concerns raised, the financial reports were unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. The budget for the first 6 months of 1994 was presented to the Board. After some discussion on the budget, it was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. Executive Director's Report: Shannon announced that the United Way is switching to a fiscal year (July 1 -June 30). For the first six months of 1994 we will be on the same level as this year. Shannon feels it will be easier for the Council to also switch to a fiscal year. It was moved that the Council switch to a fiscal year. The motion was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved An Affiliate of VCAP Yaginia Chaplet National Camminee for Prevention of A U~ted Way Agency Child Abuse Shannon updated the Board on changes made to the Council's checking account with regards to current signatures. The newly authorized signatures are: Shannon Brabham, Lou Talbutt, Clarine Spetzler, Bob Kaplan and John Heitz. It was moved that the signatures be approved. The motion was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. Shannon told the Board that Ginny Alphin received her commission as Notary Public. Board signatures needed to be notarized for the raffle permit, and she thought it would be easier if there was a Notary in the Council office. Shannon announced that VCAP affiliation agreement is up for renewal. The annual fee is still $100.00. It was moved that we keep our affiliation with VCAP. The motion was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. Shannon informed the Board that a Botetourt County mother is suing the school system for alleged abuse of her handicapped child by a teacher. The Council has been asked what kind of stand it can take on this situation. VCAP suggested that Shannon just offer our services to Botetourt County schools. Shannon wrote the Superintendent of Botetourt County and offered in-service training to the schools. Shannon said that a mini grant is available through VCAP. She has turned in an application to VCAP for the mini grant. The Council would use the money for a coordinator for the PA children's group. Personnel: Donnie told the Board that Shannon went to a United Way meeting were Robbie White of Virginia Regional Marketing presented a health insurance plan through the Principal Financial Group. The health care coverage is better and cheaper than what the Council has with Blue. Cross. The staff is impressed with the coverage and would like to switch health care carriers. Robbie White will present his plan today at the Board meeting. Executive Committee: No report. Resource Development: Kay Kelly announced that VCAP has blue ribbon pins we can purchase, for $1.95 a piece, to sale. After some discussion on the pins it was moved to order them and let Shannon decide how many pins to order. The motion was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. Celebrity Niilht: Shannon said there have been no changes in sponsorship. We will not receive $2,000.00 from Norfolk Southern this year. Roanoke Memorial Hospital will underwrite printing again this yeaz. Membershia: Shannon informed the Boazd that December membership letters will go out the first of December. Also, membership letters will go to group members in December. Community Education: Clarine announced to the Board that Prevention Month 94 will focus on informing parents not to leave children alone in cars. There will be a Speaker's Bureau training session after the January 26 Board meeting for all interested Board members. Nominatin~Committee: Lou announced that Dorman Fawley, President of Community Hospital, has agreed to fulfill Pat Ekdahl's term on the Boazd. It was moved to approve Dorman Fawley as a Board member. The motion was unanimously approved by members present. Per paragraph two above, in absence of no negative votes, the item will be approved. Planning Committee: Shannon said that the Council staff will be working on a draft of the Strategic Plan for the January Retreat. Public Affairs: No Report Program• Stu Israel presented the results of the Building Better Boards evaluation. Robbie White presented the Principal's health care plan. With the conclusion of the program, the meeting was adjourned at 1:30pm. zZ 3 e etary ti- // ~a ~ Act' g Secretary ` 1 ~ Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 COMMUNITY EDUCATION MEETING MINUTES NOVEMBER 16, 1993 Present at the 11:30 meeting of the Community Education Committee were: Clarine Spetzler (chair), Caroline Brown, Nancy Forth, Stacy Cohrin, Shannon Brabham, (staff and Ginny Alphin (staff. Clarine told the committee that there will be a training session for the Speaker's Bureau in January after the community education committee meeting. Clarine said the Optimist Club is trying to bring a puppeteer group. called Knock Knock, to Roanoke. The puppeteer group deals with child sexual abuse. Shannon spoke with a representative of the Optimist and was told the program is expensive. The Optimist want help funding the program. The mother of Monique Williams, who is the child from Hampton that speaks to other children about abuse, has tried to contact Clarine. Clarine will contact her and ask her price and if she can come to Roanoke in April to speak. Shannon spoke with Claire Maddox at The Maddox Agency about designing an ad for Prevention Month 94. She said she would design an ad for the newspaper and one for posters. Shannon said that we hope to have the printing underwritten. She hopes that WSLS will help promote Prevention Month 94. 'The meeting was adjourned at 12:15. M Affiliate of VCAP Virgiira Chapter National Commitlee for Prevention of A UnitedWay Agency s Child Abuse i .. ~~ Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 PLANNING COMA~IITTEE MEETING MINUTES NOVEMBER 10, 1993 Present at the 11:30 meeting of the Planning Committee were: Forest Jones (chair), Donnie Robins, Shannon Brabham (staff and Ginny Alphin (staff. Shannon said that the nominating committee had an addition to the Strategic Plan. The addition is to maintain a current list of potential boazd members and nominate qualified individuals when vacancies occur on the Board. The executive committee wants to change goal #4-C in the Strategic Plan to read: Conduct three 45-minute educational programs annually at board meetings. Shannon told the committee that the United Way has started impact studies for their partner agencies. She will design a questionnaire for our support groups and educational programs. The Council will have a copy of the revised Strategic Plan for the retreat. The meeting was adjourned at 11:45. An Affiliate of VCAP Virginia Chapter National Committee for Prevention of A Unlted Way Agency ® cnifd Abuse Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, SW Suite 1 Roanoke, Virginia 24018 Phone (703) 344-3579 RESOURCE DEVELOPMENT MEETING MINUTES NOVEMBER 4, 1993 Present at the 12:30 meeting of the Resource Development Committee were: Kay Kelly (chair), John Heitz, Shannon Brabham (staff and Ginny Alphin (staff. Shannon told the committee that the United Way is switching to a fiscal year. For the first 6 months of 1994 we will be on the same level as this year. The United Way will make its allocations in the spring. We should know our allocations and donor designations by April or May. Shannon said that she has spoken with Hope Player, our auditor, and they both agree it will be easier for the Council if we also switch to a fiscal year. There will be 2 audits in 1994 because of the switch. One audit will be at the first of the year for 1993 and the other will be in July for the end of the fiscal year. The switch to a fiscal year will be brought to the Board for a vote. Shannon informed the committee that planning for the golf tournament will start in January. The tournament is to take place in August of 1994. Shannon said that the response from the Celebrity Night sponsorship letters has been low. Kay told Shannon that she spoke with Peggy, Director of Volunteers, at Roanoke Memorial Hospital and she said she will handle the printing for Celebrity Night. Shannon told the committee that VCAP has blue ribbon pins for sale: She will order the pins in January for the Council to sell. Shannon suggested that we order 400 pins at $1.95 a piece. John Heitz suggested that we give the pins at Celebrity Night for favor's and increase the price of the tickets to pay for them. The committee will take the idea of the pins to the Board for a vote. Shannon said that a mini grant is available through VCAP. The money came through the Victims of Crime Act. She has turned in an application to VCAP for the mini grant which will amount to about $S,OOQ.00. Zb~e will use the money for a coordinator for the children's group. The meeting was adjourned at 1:15. An Alfiliere of VCAP Virginia Chapter Nal'anel Commitlee for Prevention of A United Way Agency s cnia Abuse i L~ AT A REGIILAR MEETING OF THE BOARD OF BIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 22, 1994 RE80LIITION 112294-7.i OF APPRECIATION IIPON THE RETIREMENT OF BEVERLY C. WEBBER, SOCIAL SERVICES DEPARTMENT WHEREAS, Beverly C. Webber was first employed in July, 1981, as an Eligibility Worker in the Department of Social Services; and WHEREAS, Beverly C. Webber has also served as a Senior Eligibility Worker in the Department of Social Services; and WHEREAS, Beverly C. Webber, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BEVERLY C. WEBBER for over 13 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources ,~ ACTION NO. ITEM NUMBER ~ ~'~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Resolutions of Appreciation Upon the Retirement of Garland H. Rucker and Beverly C. Webber COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Rucker and Ms Webber have recently retired from the County of Roanoke. They were unable to attend the Board of Supervisors meeting to accept their resolution and asked that the resolutions be mailed to them. STAFF RECOMMENDATION: Staff recommends that the attached resolutions be forwarded to Garland Rucker and Beverly Webber with a letter expressing the Board's appreciation for their service. Submitted by: Mary H. Allen, CMC Clerk to the Board Approved by: ,~JJC', yn~ tea. ~_ Elmer C~H dge IJ- County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) __ Minnix Nickens ~-y, AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION OF APPRECIATION IIPON THE RETIREMENT OF GARLAND H. RUCRER, GENERAL SERVICES DEPARTMENT WHEREAS, Garland H. Rucker was first employed in August, 1971, as a Motor Equipment Operator in the Department of General Services; and WHEREAS, Garland H. Rucker has also served as a Custodian II in the Department of General Services; and WHEREAS, Garland H. Rucker, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARLAND H. RUCRER for over 23 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. •r ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION OF APPRECIATION UPON THE RETIREMENT OF BEVERLY C. WEBBER, SOCIAL SERVICES DEPARTMENT WHEREAS, Beverly C. Webber was first employed in July, 1981, as an Eligibility Worker in the Department of Social Services; and WHEREAS, Beverly C. Webber has also served as a Senior Eligibility Worker in the Department of Social Services; and WHEREAS, Beverly C. Webber, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BEVERLY C. WEBBER for over 13 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. A-112294-7.j ACTION NO. ITEM NUMBER ~''~/V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit for Calendar Year 1995 from the William Byrd High School Cheerleading Booster Club COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The William Byrd High School Cheerleading Booster Club has requested a permit to hold 50/50 raffles in Roanoke County at all home athletic events during the calendar year 1995. Schedules showing the dates of the athletic events are attached to the application. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a 50/50 Raffle Permit for Calendar Year 1995 from the William Byrd High School Cheerleading Booster Club be approved. SUBMITTED BY: APPROVE BY: L~ Brenda J. olton Elmer C. Hod Deputy Clerk to the Board County Administr or ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Abs ent Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File F RAFFLE PERMIT APPLICATION c-~o Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization _ hilliar~~ Lyrc. L?~~~'~, ~c-'~c,nl ~rF~,-~ P~~7; ~~ ;rooster Club Mailing Addrosa _?102 Wzshinctan-Aven~® City, State, Zip Code Vinton, Vir~~inia 2~~79 When was the organization founded? ~g~ti Purpose and Type of Organization ,.~-,~, ;,,r.,~~~ ~{ } g t X13.5 r` 1 » ;" :i.[).? 11 b ~ t O su1~port WBHS Cheerleac'inc ano. to be of service to them, offering Fi n~nc•i .1 ~t~r~~,c~rt. as w~l 1 a~ ~ vni rF~ ].311 ~ealiri^' kLi t'~ nt'nnrc Has the organization b~-en in existence in Roanoke County for two continuous years? YES X NO Is the organization non-profit? YES X NO Is the organization exempt under §501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Fec• I.D. N0. 5~6001~76 Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sect. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? yeS Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? Yew COUNTY OF ROANOKE, VIIZGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to " enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, ~ ~/ d managing, or conducting Raffles ? ~Ic~; DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description DGUiLE-E`vTIDE I~~U~`:BE?~ED 'RICKETS (one side c;.oes to person, other sine into drawinc) DATE OF RAFFLE Fair Market Value 50 c`nts per chance If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. All :~orne at?7letic events thru laOF, including tournarlentcz (sce attac;zed schedule) Specific locationFwhere Raffle drawing is to be conducted? At LdEHS home athletic `vents - durinJ half-tirae of event NOTE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. All proceeds from 50/50 c;o to huy new uniforms, pay for clinics and competitions and ec1uiprnent and accesories needed for cheerinJ. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a A ` Officers of the Organization: President: ,Tn',r ~ nc s~nc~~J .ya',:_~, Phone: 9 7 7-2163 Address: ~yr.L; tiv; nP~:a;Ln;" . Roanol~e, Va . 2~-019 L-fib Vice President: Brenoa Bain Phone: 077-4-216 Address: ~~R SFr Barn T,ane Roanoke, Va. 24012 Secretary: Velva Flic: Phone: X27-~~61 Address: ~:~ ~ :_~L:crc~~.:.:~ Rc-.. ??nann~;,F , Va _ ;cni U Treasurer: ~.~~ r~.'~~. hra~r Phone: A~;r~h~, Address: 6~7 Z~rac;ona Drive Vintcn, Va. 3179 Member authorized to be responsible for Raffle operations: Name: Karc-n Rati~~~linC Home Address 7~~ Re;:.~i~ ~ nrivE yir~ton, Va. 2179 Phone ~~y_03p1 Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: ..Karen RaVrlinv Home Address 7~.0 Bexizill Drive VInton, Va. 24179 Phone 342-0301 Bus Phone ,,. Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Yes Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? Yes IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. secx• of the Code of Virginia and Section 4-86 et. seq• of the Roanoke County Code. signed by: R, ~, r / V P /i e n~i .t'LJ t~,l;LL / ,~,lidLi' 11~~ J T 9 ( ,(IC./,t.~,B~sL. Ga'm' - (/~2C~G~c.- / ~/Lc ~y/ ?9 ame Title 'S71/c?~ Home Address Subscribed and sworn before me, this ~~_day of,/~Qy- 19~ in the County/e~p-vf ~ titG Virginia. .j~(~.~C., oL • My commission expires: ~ d 19~ Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found i and issued to the applicant to have effect this calendar year. 'fi . `~z ~~ ~ i. D to ommiss The above application is not approved. Date n due form, is approved until December 31st of ~I oner of a Revenue ~` Commissioner of the Revenue COUNTY OF ROAN©KE, VIltGIlVIA I'.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 ~.- /U November 1, 1994 Commissioner of The Revenue Roanoke County Administration P.O. Bo:c 20409 Roanol~e, Virginia 24018 Attention: Raffle Permit Division h'e, the h'illiam Byrd High School Cheerlears Booster Club, are applying for a raffle permit. Our application is currently on file for review. We were notified that exact dates were needed for selling of the raffle ticlcets. Please see the attached official schedules with the dates of the Home events highlighted. It is also our desire to sell the raffle ticlcets at home football games, as well as erirl's and boy's basketball games not schedules for the calendar school year 95-96. (These dates will be sent to the Commissioner as soon as they are available from the .Athletic Director at the high school.) Please process the application with the information submitted. lour prompt consideration of this request would be Greatly appreciated. Thank you for your time and consideration of our endeavors. If there are further questions, please fell free to notify me. Sincerely, L--/ d WILLIAM BYRD HIGH SCHOOL 1995 SOCCER 5CHEDULE DATE OPPONENT SITE TIME March 25 Bristol Soccer Show Case Away 5:00 March 30 Brookville Away 6:00 April 3 Lord Botetourt Home 5:00 April 7 Rockbridge Away 5:00 April 10 Alleghany Away 5:00 April 13 Salem Home 5:00 April 24 Northside Away 5:00 April 28 Lord Botetourt Away 5:00 May 1 Rockbridge Home 5:00 May 5 Alleghany Home 5:00 May 8 Salem Away 5:00 May 12 Northside Home 5:00 May 18 DISTRICT TBA May 25 REGION III TBA May 30 STATE QUARTER FINALS TBA June 2 STATE SEMI-FINALS TBA June 7 STATE FINALS TBA COACH: Jeff Highfill ASSISTANT COACH: Shawn Duff PRINCIPAL: R. A. Patterson ATHLETIC DIRECTOR: Jane Layman adlsoccer.95 L ~l D WIIJLIAM B~I~I~ ~IG~I SCI~O®IJ 1995 BASEBALL SCHEDULE Date Opponent Site Time March 24 Cave Spring Ecme 5:00 20 Glenvar .:o,::a _ : ~ 0 Aril 1 *Franklin Co cme 2:00 4 *E.C. Glass Away 7:00 5 Glenvar __. ay ~ : 3 0 7 Lord Botetourt 'r'.ome 5:00 11 Rockbridge Away 5:00 13 Alleahany Away 5:00 25 Salem Home 5:00 28 Northside Away 5:00 29 *E.C. Glass Home 2:00 ,day 2 Lcrd Botetourt ..:ray 5:00 5 Rockbridge J Home 5:00 6 County Franklin Away 2:00 9 Alleghany Home 5:00 12 Salem Away 5:00 16 Northside Home 5:00 18 Cave Spring Away 5:00 22,24 Blue Ridge Dist. Home TBA Tournament May 30,June'1 & 3 Region III Home TBA Tournament *Denotes Double Header with JV playing prior to the Varsity Head Coach: Rodney Spradlin Asst. Coach: Gene Riggs Doug Pence Principal: Robert A. Patterson Athletic Director: Jane Layman }AD\BASESCF~.95 -1 ILLIA!~~I B~'RD HIGH SCHOOL X94-9~ Boys Basketball Schedule Date ^~ner.ent ~~. December 2 Blacksburg _ o Cave Siring 1Q BaSS2~t 16 Clenvar 26,27,23 Salem Christmas Tournament January 6 Lord Botetourt 7 Blacksburg to Cave Spring 13 Rockbridge 20 A1leghany 21 Clenvar 27 Salem 28 Bassett 31 Northside R February 3 Lord Botetourt 7 Rockbridge 10 Alleghany 14 Salem 17 Northside ' Head Coach: Asst. Coaches: Principal: R.A. Patterson Site Home Away Home Away Salem Civic Civic Home Away Home Away Away Home Home Away Away Away Home Home Away Home Paul Barnard Dave Culicento Pat Paye Brian Jones Chrid Baldwith Kim Colls AD: Jane Layman ~--i~ Time 6:00 6:00 6:00 6:00 TBA 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 6:00 S A-112294-7.k ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Request Authorization to Reimburse General Services Budget for Recycling Expenses with RVRA Landfill Grant COUNTY ADMINISTRATOR'S COMMENTS: ~ a~ BACRGROUND: The Roanoke Valley Resource Authority currently has a grant program under which they reimburse all participating localities for recycling expenses on a 65/35 basis. The eligible expenses include, but are not limited to, public education, personnel costs equipment operation costs, processing costs and any capital expenditures. These costs can be incurred for any recycling activity, such as curbside collection, bagged leaf collection and Christmas Tree collection. SUMMARY OF INFORMATION: During fiscal year 1994-95, Roanoke County received a reimbursement of $21,855.40. These funds were a reimbursemnt for personnel costs incurrred from the curbside collection of recyclables and from leaf and christmas tree collection/processing, during the 1993-94 fiscal year. The reimbursement also covers public education and equipment costs from the same activities. STAFF RECOMMENDATION: Staff requests that the grant funds be appropriated to the L-ll Solid Waste Division budget to aid in the implementation of the same programs for this fiscal year. Respectfully submitted, 'L- Andrew Glenn, Assistant Director Department of General Service Approved by, Elmer C. Hodge County Administra or ----------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: x_ n~Pl 1 na; nn; x No Yes Absent Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Andrew Glenn, Assistant Director, General Services Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORB OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION 112294-7.1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANORE, VIRGINIA, ADOPTING AN OFFICIAL INTENT TO REIMBURSE ADVANCES FOR CERTAIN SCHOOL CAPITAL IMPROVEMENTS WHEREAS, the Roanoke County School Board and the Board of Supervisors of Roanoke County Virginia (the "County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $10,100,000 ("Bonds") to finance certain capital improvements for public school purposes ("Projects") and to sell the Bonds to the Virginia Public School Authority ("VPSA"), and WHEREAS, the Board of Supervisors has authorized the County Administrator to submit an application to the VPSA in order to sell the bonds to the VPSA at the Spring 1995 bond sale; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board adopts this official intent under Treasury Regulations Section 1.150-2. The Board reasonable expects to reimburse advances made by the County or the County School Board to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Projects is $10,100,000. 2. This resolution shall take effect immediately. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. o ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools I hereby certify that the foregoing is a true and correct copy of Resolution 112294-7.1 adopting an official intent to reimburse advances for certain school capital improvements and adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 22, 1994. Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors t ,- y C _ f0 O d r y U "' ~ C ~ E '0 0 U a Y E c° ~o o a ~ ~° U Q C O E L U (0 Q oo~n'nooooo0000000000000 O O N.1~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O Cp M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~p O~CO(D00000000000000000 ~ O N N N O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ Mrr rrNMOI(7MlnMrlnrOOll70ln NMN~ ~-- ~--~p'jr C f9 ~ O 01 J O ~_" N w LL J ~D Q O ~ ~ a_ ~ ~ W C fQ O O O J f0 O ~ .,,, LL J C ~ N O O O J r ~p C ~. ~ n J ~ rn o ~ c;~L- O U ~ O ~ ~ m m Q~ ~~ a > c .` OOt!')tI~00000 OONt~00000 O O OCO M 0 0 0 0 0 ~O O~a00000000 O N N N O N 0 0 0 j- M r r r r N M O f0 LL O O O O O O O O O O O O O O O lC) M r N r O O O O 0 0 O O O O O lf') N O O O O O N 0 0 0 0 O tL') 0 00 0 000 0 ° ° ° ° ° o_ o_ o o o °O _ _ _ ° ° ° oo O o o o .- ~n o ~n o ~~~ O O O O O O r W Q O N ^ C O N L O O C O (n E (0 0 U E ° Ws '~ °~ ~ m O c 0 c 3=_ o a~ Q~ .av~~ o E O V m EccE ~~2EEQ W"E~°cnc~ m ~ "' o c ~.~ ~ c~2 ~W W ° ° ~ p Oin v°i m o y ~ °-~ ~ ~ n.-° a.~ y ~w ° a~iv °~ v°i yU ° ~ °~~ > >~m~ a3i mU > ~ ~ `"U °'N ~C7Q~Qm~C7C~U~U~tiZC7t-~ZCncnm r 0 O O 0 O t!7 M N O o N O \ ~ O M r O ~~ll N O V O O ~ N M ~' O N O ~ O O ~p CO O ~! ti o a 0 N O o C' O M O O ~~`` oO O V O In ~ r N ~' O N O O o ~ O ~M`` O O V (~D In ~ r N ~' O N 0 0 0 o a M o ~n co o co co o ~ ~ o r T O N O c m O ~ ~ O O O O ~ O N N M j, O N N U N O ti ~ ~ m p c ~ c .w c J Q ~~ L -/~ ~t Y O N ~ d ca E _ .a? U ~ 3 ' m ~ Z rn 0 + N O .~ ACTION NO. ITEM NUMBER L- ~ ~°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Reimbursement Resolution for Expenditures Prior to the Issuance of the Approved Spring 1995 VPSA Bond Sale COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On November 27, 1994, the County Board of Supervisors authorized the County Administrator to make application to the Virginia Public School Authority (VPSA) to be included in the Spring 1995 bond sale for an amount not to exceed $10,100,000 in order to finance certain School capital improvements, as shown on Attachment A. • In order to be in the rocess of the desi n of the new Cave S rin ~ r s r ~ High School, it has been requested that the County advance the County Schools a sum of money to procure the architectural firm and begin work on the design phase on the new high school as soon as possible. Taking into account the decline in cash levels the County experiences during the January through March time period, staff believes that the County can advance $500,000 to the County Schools in order to proceed with the architectural work at the new Cave Spring High School, and any other needs of an immediate nature that are part of the School capital improvements that were approved for the Spring 1995 VPSA bond sale. FISCAL IMPACT: Funds should be available for this advance in the currently projected cash flow position of the County. These funds will be reimbursed with bond proceeds in the Spring of 1995. STAFF RECOMMENDATION: Staff recommends approving the advance of $500,000 in anticipation of the Spring 1995 bond sale to the County Schools and adopting the attached resolution which is required by Federal regulations in order to reimburse the County from future bond proceeds. • m:\fmance\common\board\11-22-94.b November 15, 1994 L -I ~, Respectfully submitted, Diane D. Hyatt Director of Finance Approve by, Elmer C. Hodg County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () • VOTE No Yes Abs Eddy - - - Johnson - - - Kohinke - - - Minnix _ Nickens - - - m:\fmance\common\board\11-22-94.b November 15, 1994 y C f0 O ~' L tq U "-' ~ C O .~ O O U Q, Y C ~ o 'a ~ ~ U Q C N .c U (0 Q 0 0 ~n ~n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O N.I~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O CO M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (p OlnOO(000000000000000000 O O N N N O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ Mrr rrNMOInMIOMrLf')~--OOIn OLf) N M N r r ~- ~ ~rj ~- C fQ ~ O O J O ~r f`0 ,4; LL J O Q O ~ ~ d . L1. C f0 O O O J O (II r- N O ~ LL J C In O O O O J O O r O Z+ O (p C ~ ~ ~O N J ~ ~ O j M L . O U ~" ~ ~ ~ O Q ~ ~~ d C .` 0 0~~ 0 0 0 0 0 ~ OON1~00000 O OOCflMO0000 ~O O~c00000000 d_ ~O~~NO~000 N M O ~ ~ LL O O O O O O O O O O O O O O O lf') M r N r O O O O O O O O O O N O O O O 0 0000 000 0 O O O O O O O O O O 00 000 °o ° ° ° n oi n o r 'd' M r O O O O O O r W Q O ~ C O N ~ L O O C O ~ j ~ ~ o O c 3 2 ~ Qci Q O a rn -j O Eo N ,~ ~ Q L ~ c •~ o~ ~~ v ~ O ~ -= • c 2 C uJ uJ O o cn cn ca ~U~'~Ea~~comcq>,cn3~U~~~y o, C > > m p~ (6 O O ~ ~U N~~ E~ ...: ..: N~ N O O O U O ~C7Q~Qm~C~C~U~U~i.L.ZC~1-~ZCntam 0 O O O O M N O o ~ O ~~M r O V (ND O ~ N M >` O N 0 O ~ O O ~p ffl O ~/ ti ~ ~ O N O c O O ~ ~ O M O O ~~11 a0 O V O LC) ~ r N >' O N O ~ ~ O MM`` O O V ~ In ~ r N >` O N O O O 0 o co O ~ M O ~ (O o co m O r r ~ O O ~ O N O \ O O ~ ~ O ~O~ll O N V N M j, N N U O ~ ~ m N ~ ~ N °~ p C ~ j C ~ C J Q :. ~ ~/ ~' Y a O N ~ d cII E _ ~ U ' ~ ~ O ~ O Z O ~ N O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF `~~ ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22,1994 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, ADOPTING AN OFFICIAL INTENT TO REIMBURSE ADVANCES FOR CERTAIN SCHOOL CAPITAL IMPROVEMENTS WHEREAS, the Roanoke County School Boazd and the Boazd of Supervisors of Roanoke County ,Virginia (the "County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $10,100,000 ("Bonds") to fmance certain capital improvements for public school purposes ("Projects") and to sell the Bonds to the Virginia Public School Authority ("VPSA"), and WHEREAS, the Boazd of Supervisors has authorized the County Administrator to submit an application to the VPSA in order to sell the bonds to the VPSA at the Spring 1995 bond sale; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Boazd ado is this official intent under Treas Re ulations Section 1.150-2. The P m'Y g Boazd reasonable expects to reimburse advances made by the County or the County School Boazd to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Projects is $10,100,000. 2. This resolution shall take effect immediately. • m:\finance\common\board\11-22-94.r-a November 15, 1994 L °~~ AT A REGIILAR MEETING OF THB BOARD OF BIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, NOVEMBER 22, 1994 RESOLIITION 112294-7.m AUTHORIZING THE E%ECIITION OF A DEED OF BOUNDARY SETTLEMENT WITH CYNTHIA S. GARDNER TO RESOLVE OVERLAP OF PROPERTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia (the "County") adopted Ordinance No. 102792-9, which authorized the acquisition of approximately 13.744 acres from Roger E. and Sharon M. Vest; and, WHEREAS,. there appears to exist an overlap of property between the real estate acquired by the County from Vest and a neighboring tract of real estate owned by Cynthia S. Gardner; and, WHEREAS, the County and Gardner desire to settle by compromise the property line boundary between their respective parcels of real estate. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That the County Administrator for Roanoke County is hereby authorized to execute a deed of boundary settlement between the County and Cynthia S . Gardner, upon form approved by the County Attorney. 2. That said deed resolves and settles the location of the boundary line between certain real estate and the overlap of property owned by the parties located in the Back Creek area of the County, near U.S. Highway 221, and further described and shown on a plat prepared by Balzer and Associates, Inc., revised 3/2/94, which is incorporated herein by reference. 1 On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility John Birckhead, Dirctor, Real Estate Assessment 2 ~~~ • _~ 0' 40 120' 190 d~. 1, _ . ~ ° o N/F N~RvEY c. noar- n 3 C , n~ ' >' `G /.rs N S. 2'I''15.00" E~. ~ ~-~ 2re0. 55' O • - _I_. 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NO T1TIJ< RFJVRT FUPNISIIp1. 5. iVRT10N OF FROI`FRTY LIF$ H(11ITN F F II A proposed new boundary line ~ y__J °D ~, p,N • • • . ,. . . neFINFn aoNe AE ~ A ( ~, rtr i sll Oen 7.ONF, x. me RE7NINING MINI•F71TY I.IFS u[1tIIN I1NcItANFn ~ ~ a~~~° ~ ~ 7JIfIF, x. cFF, (r]I~IINilV PANFI. Ito. 511f.I00059 h; F.FFF,(T(VF RA7F.: (1(:IONF,R 1 S, 199J. 11¢Efl;[pr,5 SIAIVFY FCM l `' ( b •~ ~URV~. LIF, V(11IIN F.F..N.A. IIFFINFO 7/7NF IMCIIAl1Fn x. ' CYNTHIA S. (~jARQN~a I NASF.. F(tIOO FJ.1;lA'rION-1419.A' t~° 1`!- /.I! t /N ot0 PENCE tIIVE S`1• ( !~(e0 ~~6 ~~, F.~~• .~ ~.~ s . /~, t/NE eti I ~• S4 6• I/!~. AY nCANrEO 8-ONE--~ ~~ f ~ At. D (u ~! ~,• 0.wltt II• 111 ~ ate . ~ i•/• ~ ~>, . 3. ~N ro r G ~ c. 11 ,e' ~ ~ti ~. gyp, ~~(e Nw• ooF 0/Z ~$ /~C. OVER,IAP L.~~\ `rc.ti0 ~ o ~ b' o /3 5 Ile C F ` •. •' ~ ~• . ~~ I JJ I 9 I w I ~ a I I a • I~l I i I I ~ ' • ~ SEE 1 /t Nee. of CAI I ~~, I.P.R. N 1 2 I (A L >< AI N ~ 2 r' h ~ (JI ~ A J Q ~ ~ ~ ON ~u 1~ ~ lU ~'/" K rort.IR ~ ; CMARKEO V MI la I 2 O O /. W ~ ' v O N/F ~r.nle~ 'rR -~// ,.. t 33.3 MARv/N E. CINK , Er (1X / jrr . rho' 1/ I 00 }A~i00 U.O. 73~ 1'4.3~e1 ---YYYYY F // // ~• 2 ' 4i .•~ eE~r,c ° ~ O f 'L ~ 411 ~ hINR 2 ON'h S.SO'70'E (ofEO) pO O cNO 1r~+E / ARI'+ m and I` ~ ~V pG•' Ot•3 00,~~~ M~l•nINAuA!/' i E / d JJJiii . p ~ ~. S~~ V~ ~ Cp4 00.. 0 y~ I ~ Ot0 ~v. 1116 011) RENT IWNrA1N R°AN J.86/i ACJii 1RACr 5T1l1ATi AUxJr AOV1E A70 I 1 7, bF.FJ1 IC70K 14171 PAr,E 7J1 •• ;J~ ullrt~n nILLS IMCISTF.RIAb DISTRIGt , R(LSNnKF, (101Ri1Y1 VIRgIN1A RFVISFJ): .1/)./9A 1R CII!IU 1RfA1, A(JiF/\(:F , I.F.SS 111F. OVFAIJIP ARFA. SIIAVYI'Fh FFAR()ARY 111 199A ,Irm MIImFn 941Nn(x1 eflrses sun ~e.......e...~ -----••••-- -••^- ••~o~~.••.~o, ••w., give WRPORIITL CIRCLE, A01lNORE, o1R0IN211 11011 . ` . ~ ACTION NO. ITEM NO. L - l.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Resolution Approving the Execution of a Deed of Boundary Settlement to Resolve Overlap of Property COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This Resolution authorizes the execution of a deed of boundary settlement by the creation of a new boundary line to resolve an overlap of property between the County and a neighboring land owner (Cynthia S. Gardner). The overlap property consists of .288 acre. This newly established boundary line will cross Back Creek and straighten the boundary line between the County and the Cynthia S. Gardner property, and divide the overlap property approximately .108 acre and .18 acre, respectively. BACKGROUND• By Ordinance No.102792-9 the Board authorized the acquisition of approximately 13.744 acres from Roger E. and Sharon M. Vest, located on U.S. Highway 221 for utility department purposes (drinking water wells for the Forest Edge subdivision). In March, 1994, Michael J. Aheron, Esq., counsel for Cynthia S. Gardner, a neighboring property owner, approached County staff to resolve a property overlap, boundary line problem between his client's property and the County property. A review of the deeds and surveys of these two properties reveals an overlap of the corners of these properties. SUMMARY OF INFORMATION: Cynthia S. Gardner through her attorney requests the Board to approve a compromise to establish the boundary line between her property and the County's property as shown on the attached plat prepared by Balzer and Associates, Inc. This compromise would eliminate any future dispute with respect to the location of the boundary line between the Gardner and County real estate. The Utility Department has reviewed this proposal and reports 1 ' ! ~^' °~f that it would not adversely affect the location or operation of any County utility facilities. FISCAL IMPACTS' Cynthia S. Garner has agreed to bear all costs and expenses with respect to the preparation of the survey and deed of boundary settlement, and the recordation of these instruments among the land records of Roanoke County. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached Resolution. Respectfully submitted, ~~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to agenda. realest.gardner. rpt Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 2 .- ._~' ~~~~ ~~ T ~ ~ ° o N//• NRRVEY t.. hor'r• I~' ! o' uo' Izo• 1130 i~~ o,~, sr2 ao. von a I^i I c'8C ~ 1 J~~ I A~' 9 ~ • ~ ~• GO. _ I.rs` =, N S. 2'I' rt5'oo" -~ 2G~. 5 S' 1. P. R. A (< OCO BE `rte, C~ \ N C L I .y ~I ry ~ ,~1 ' v x L I L k N ~ I oEcK ~ ~ '•(o~ q ~ ~ ~ h~ t _l1 ~ ~ l a n r ro /p •.1 fn FRAME ni (~ ~ ~~ J ~ I 1C ~ Nn. ~ nO~ ~~ ~ I w a I~~ y 77/G if C I I J i.i ~1 1~ ~li..r Ia.o °%r ~ ~0 I"I.~ ~ ror(nR ~ d NOVSE OE7NI(,1 BCACE ~ I •- 30• ~~ C ~ ~ ~ fMARkEO U ~ •, I tl1 ~'• ` -• (fib ~'N~ *1 i I Ia I 2O O ~ •0 r~ ~. I ~ O 1. ~ ,O.1 ,' ~ •(/ SEE TJ f7 ~j i u. ' N/F dr.nle~ ,.~ ~-._~~J// oEtA,C sJ• - ' W'~iCe I/ FOO t•A A~ ~ MARVIN E. OINK, Er vx i~r 4stio il'/ I ')roe U.O. 73~ h0.3ro1 ~ 7/ ,• / f y 4i ' _ eE~rrC U O f ~ ~ rlGll ~>»Nk ~ 2 N~ 5. SO"Ifl'E (oEEO) O O eNO er~.E ER' / l.~,It IN OCb O T ~ r` ~ ~~ / MA/~/1lNANflr l~ ~ F ~,Nf ? O Ip ~ >•~5\~0\0~ E y• ~ i ~ r / tU rEucE 1r 1 O / F• ~ .~ l~ tINE E Lrr, gy nCANrEO 8r0>;rE-- i~-_F I.n...1L~•, S./7•V2'3~"W. ~ p ,~,1 y _~ ~"~J or,6. /~~ 9J.2'I•frvr.) Z ff Jay F~•. 1` `t/ / Q. I.r.r. ~ ~~ ,~\• 0.wrtc ,L ( nm X (v• ~D. 3. ~N Tor G i1 c. ,, `A. ~ ,~~ ~• ~~. ~~ie N~,• o~" 0%2 $$ /~C. OVER,LAA z~~\r.LO / oG ~ -~ 0~,•~/3. 7(e C• , E'MA/N ~ ` :•. • p' nN a ~" ~• o . r r ~ . `~ 6~f, ro I.P.F. -* ~` ~ ~ •~ ~• i~ .yp~~ (tea, ~~'sA'oo" w. c ~~ N~ W ,• ~ Lf b a • ~ r.,;e. ru rEUeE trnrE •J C D yI y. Q• ~ 193{.Z ~ I ~- - UI 2 II 3 ~~° ( I 7Z ~ I ° rT. Lrr. i~3. ~• lllT.1 OE337 o(O FEUCE C1NE 113 tlf rG Z NUTES: ~ ~n-jO~~ fsG~'ZZ ~~ ~ r l ~'"~tAtali~'ti 1. cuRkFlrr (II~Nr•.n: cvlnllir, s. c:nnnNFn r. 13• ~~~ z. rnx wnr NlamEk: 9s.ol-z-I6 3. I,Er:AI, REFFAEN(:F,: 1)EFb RUUK 1617, rACE 731 proposed new boundary line 6. NO 71T7.E kF.rORt FURNISIIEI). (g,J0~Ffq~~ 1Lf~AeADEM 5. FoR•[ION of FROrF1tTY I,tFS ulllliN F.F,.II.A. •~ 'N4 ~q ~' pF,F[NFb ZONE AE d SIIADFA 7ANF, X. 711E ~~~/b REMAINING rROrER7Y 1,IF:5 U1111fN IINCIIAnF1) ~ I 7 7.UIIF, X. cF.E C71lA)rl-1Y rANFi. Flo. SI I61fOg59 h; SIIRVFY F(NI ~ ~•~t F.PFF,(TtVF, hA1F) (l(;IOnFR 15, 1993.IXdEU;[P,5 '~N~UrAV~~. l,lE IJ(1111N F.E.II.A. nFFINFn 71NdE IINSIIAI)Fl) X. CYNTI~IA S. fj~R~fl/~~ nnsE FuxN) ELr:~nrloN-1119.8' 7716 Ui.p nExt fblRrfAIN RUAU ~/1 jJF71i'~ J.864 ACRE 1RACF Si11UTE AU)NG ROl7tE A70 ~ \t1 (~ bEFb R(lpl( 1417, PAGF, 7J1 " ` ee~.. allmson In.l.~a 114GtsrEklAl, bt57RtGr T RFVISr•1): •1/2/91 1h CIMt4i 1TT1'AI, A(;RFAGF RUAMIKF, OOIiNIY, VIRGINIA LE55 'ItIE OVFRLAr ARFA, SlIRV1;YFh iFARUARY 11, 19971 ,IUn MemF.n 9/1(XxXI _ -•••-•- -••~•- •••••-----~•••~~r ~••~,., iav° cvRVVRnrc CIRCLG, AOTNOEEr vIkOINI11 llOis ,, L-/ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 RESOLUTION AUTHORIZING THE EXECUTION OF A DEED OF BOUNDARY SETTLEMENT WITH CYNTHIA S. GARDNER TO RESOLVE OVERLAP OF PROPERTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia (the "County") adopted Ordinance No. 102792-9, which authorized the acquisition of approximately 13.744 acres from Roger E. and Sharon M. Vest; and, WHEREAS, there appears to exist an overlap of property between the real estate acquired by the County from Vest and a neighboring tract of real estate owned by Cynthia S. Gardner; and, WHEREAS, the County and Gardner desire to settle by compromise the property line boundary between their respective parcels of real estate. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That the County Administrator for Roanoke County is hereby authorized to execute a deed of boundary settlement between the County and Cynthia S. Gardner, upon form approved by the County Attorney. 2. That said deed resolves and settles the location of the boundary line between certain real estate and the overlap of property owned by the parties located in the Back Creek area of the County, near U.S. Highway 221, and further described and shown on a plat prepared by Balzer and Associates, Inc., revised 3/2/94, which is incorporated herein by reference. 1 `, 9 A-112294-7.n ACTION NO. ITEM NO. ~ '~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 MEETING DATE: November 22, 1994 AGENDA ITEM: ACCEPTANCE OF 0.491 ACRE OF LAND DONATED TO THE BOARD OF SUPERVISORS FOR BYERS ROAD COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following right-of-way to the Board of Supervisors of Roanoke County, Virginia, in connection with Byers Road in the Hollins Magisterial District of the County of Roanoke: a) Donation of: (i) a 0.491 acre of land shown and designated as "PROPOSED 50' RIGHT-OF-WAY" on a plat, dated August 15, 1988, prepared by the Roanoke County Engineering Department, a copy of which is attached hereto; and (ii) all right, title and interest, now owned or hereafter acquired, in and to that certain road known and designated as Byers Road, being 50' in width leading to and from Quail Place; from Laurie H. Tuck, Jr. and Mabel W. Tuck, husband and wife, (Deed Book 703, Page 99) (Tax Map No. 27.16). County staff has previously inspected and approved the location and dimensions of the right-of-way for this road and Byers Road was accepted into the state secondary system by the Virginia Department of Transportation (VDOT) in April, 1989. In responding to a recent citizen inquiry on a related matter, County staff discovered that, although outside legal counsel had handled several other acquisitions in connection with Byers Road and Quail Place, the subject portion of Byers Road was never acquired. This donation of right-of-way is to complete the necessary right-of-way acquisition in connection with Byers Road. ~'/ 7 FISCAL IMPACT• No county funding is required for this acquisition. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of right-of-way for Byers Road. Respectfully submitted, V'ck'e L. Hu an Assistant County Attorney Action Vote No Yes Abs ent Approved (x) Motion by H. Odell Minnix Eddy x Denied ( ) Johnson x Received ( ) Kohinke x Referred Nickens x to Minnix x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections .~ Dietes and Bounds descriptions shown on this plat represent a composite of deeds, plats, and calculated information and do not reflect an accurate boundary survey. ~~ ~ / PG•300 .' ~ 1 O ' ~ 5~ RO \ I ~. 1 ..A ~ .C.. \ \ I 1 ~ "~~ ~ ~ o. "' I N m Z ~~ D 0" ~ O ~- .. ~~ ~ ~ PROPOSED 50~ RIGHT-OF-WAY 1 1 1 TAX MAP N0. A = N 38° 54' 20" W 42.04' ._ B = N IS° 31' E 59.34 C = S 38° 54' 20" E 61.82' D = S 15° 25' W 50.53' 0 A D ~_ A • N t~ T 27. Is / / ~ n~ P~~ ~~p~~ 2 PLAT SHOWING RIGHT-OF-jVAY BEING CONVEYEll TO ROANOKE COUNTY BY LAURIE . H . ~ TUCK ~ t~4ABEL '.V . TUCK I" =loo' SCALE: Prepared By; Roanoke County Engineennq Department Date; 08/15/8 ~,~, L '~ S THE BOARD OF BUPERVISORB OF ROANORE COUNTY, IN REGIILAR MEETING ON THE 22ND DAY OF NOVEMBER 22, 1994, ADOPTED THE FOLLOWING: RE8OLIITION 112294-7.o REQUESTING ACCEPTANCE OF 0.14 MILES OF CORTLAND ROAD, 0.04 MILES OF HILLVIEW DRIVE, 0.02 MILES OF NORTH ROME DRIVE AND 0.02 MILES OF GALA DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD BYSTEM. WHEREAS, the streets described on the attached Additions Form SRI-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SRI-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: H. Odell Minnix Seconded By:None Required Yeas: Supervisors Rohinke, Minnix, Nickens, Eddy Nays: None Absent: supervisor Nickens A Copy Teste: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 112294-7.o requesting the acceptance of 0.14 Miles of Courtland Rd, 0.04 Miles of Hillview Dr, 0.02 Miles of North Rome Dr and 0.02 Miles of Gala Dr into the VDOT Secondary Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 22, 1994. Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors r .r ~ _...~. Ss • su. ~+].I. + 1 1 r tali -V a~ ~r..'x'~63 ,1 . .e y _•-4a '''. w - t0] -• a i~D Ir CH ./r r K]..N. 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S 1 1 w ~!• oabl• • f t_ w~., i f' 1 -.. _ _ _ t [.ia [ ~ {f 1 `'.1i7 S.r I w [N-b• ~' ., [a)t1, [ ~A~ ~;ti i.5a 9 ~ '~ : ` J. ' 4• .• e3 M u IT -- I' --h°' r.31. 1 ' .1sJB 3 0 ; ~~p '-.e.J n,; } ~h {• S~ ^1 •r a~ J>-Tr `i. u•tr . 1 ~ _]~; se ph / A. ,11 \'•.J SA- ; .m fL , ... d t' • ra,t.~ ~. ^ IS [-- P Mo 1 t~c eva. M1 ~ d tas4• rte- J l r ^ p?[~!•r[J C O 11 t ~ ~ _'l x o)...~f~~ta~U.af l Y~:1 Sr f „o" ~ Yf • ii, I M~li~ 1 -. .ore: ~_--_ l ~~ ~il~lllll ~ O ~ ~ .~fsr~d' hn. a.~. w,Y!a /+~ a~n~• O 2 ry SDMING f[a tDANOR[ Co11MTT AND IIOTRWtT CDr,TrrT ~ ~ t ! fl; t ~' MALL DIRATC ARUAL MINIMUM SUILDIMG l1M[S. `~ ~ ~ III ~ r• :a7r,{+ ~ a~~fJpl S a w ~ ~ v QuT o•~ •P~O'f ETou (LT CO. MAP # ~J'7~ >rz: y` ~ "''' ~ `' J 'J •73 ' t ~~~ i~`.7 '40 • O ~ ~ L~ ~ -~ 4 io .r o[cic:r[D ~ro ..-/ - 3t ro T»[ cou»rr ?Tj' ~~ I,iD~-~r E pT[TOU]t COUNTY tN t0•NO[[ ~ \` O ~ 4 h r~ r ~ S TAa I10t(1)1!• tt• ~ IMruMIMO rtDr[tTY or \ 8 r t w cowurNn olvttow[Mr p carot•no» »[w rtrv•n -- -- I ] PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Cortland Rd. from the intersection of Gala Dr. to the intersection of Hillview Dr. 2) Hillview Dr. from the intersection of Cortland Rd. to 0.14 miles north of Cortland Rd. 3) North Rome Dr. from the intersection of Cortland Rd. to 0.02 miles north of Cortland Rd. 4) Gala Dr. from the intersection of Cortland Rd. to 0.02 miles north of Cortland Rd. LENGTH: (1) 0.14 MILES (2) 0.04 MILES (3) 0.02 MILES (4) 0.02 MILES RIGHT OF WAY: (1) 60 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET +ROADWAY WIDTH: (1) 44 FEET (2) 30 FEET (3) 36 FEET (4) 30 FEET SURFACE WIDTH: (1) 40 FEET (2) 26 FEET (3) 32 FEET (4) 26 FEET SERVICE: (1) 0 HOMES (2) 4 HOMES (3) 1 HOMES (4) 1 HOME ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT ACTION # ITEM NUMBER ~~ ~ ~n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM• Acceptance of 0.14 miles of Cortland Road, 0.04 miles of Hillview Drive, 0.02 miles of North Rome Drive and 0.02 miles of Gala Drive into the Virginia Department of Transportation Secondary Road System. COUNTY ADMINISTRATOR'S COMMENTS: SUbIlKARY OF INFORMATION Fralin & Waldron, Incorporated, the developer of Botetourt South, Section 3, requests that the Board of Supervisors approve a resolution to the virginia Department of Transportation requesting that they accept 0.14 miles of Cortland Road, 0.04 miles of Hillview Drive, 0.02 miles of North Rome Drive and 0.02 miles of Gala Drive. The staff has inspected the roads along with representatives of the Virginia Department of Transportation and find the roads are acceptable. FISCAL IMPACT• No County funding is required. STAFF RECOMMENDATION The staff recommends that the Board approve a resolution to VDOT requesting that they accept 0.14 miles of Cortland Road, 0.04 miles of Hillview Drive, 0.02 miles of North Rome Drive and 0.02 miles of Gala Drive into the Secondary Road System. ~'"!~ ITTED BY: APPROVED BY: ~~ ~ r Arnold Covey, Direc or Elmer C. Ho ge of Engineering & In pections County Adminis ator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens L.. -`I ~ The Board of Supervisors of Roanoke County, in regular meeting on the 22nd day of November 22, 1994, adopted the following: RESOLUTION REQUESTING ACCEPTANCE OF 0.14 MILES OF CORTLAND ROAD, 0.04 MILES OF HILLVIEW DRIVE, 0.02 MILES OF NORTH ROME DRIVE AND 0.02 MILES OF GALA DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM. RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, resolution be forwarded to the Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote By. that a certified copy of this Resident engineer for the Virginia A Copy Teste: Mary Allen, Board Clerk ~-'~~O THE BOARD OF SUPERVISORS OF ROANORB COUNTY, IN REGIILAR MEETING ON THE 22ND DAY OF NOVEMBER 1994, ADOPTED THE FOLLOWING: RE8OLIITION 112294-7.D REQIIESTING ACCEPTANCE OF 0.10 MILES OF CIDER MILL COURT AND 0.08 MILES OF HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Recuirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: H. Odell Minnie Seconded By:None Required Yeas: Supervisors Rohinke. Minnie, Nickens, Eddy Nays: None Absent: Supervisor Nickens A Copy Teste: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 112294-7.p requesting the acceptance of 0.10 Miles of Cider Mill Court and 0.08 Miles of Huntridge Road into the VDOT Secondary Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 22, 1994. Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors ~~ ~. ~ h~~ 9 6h .~ ~ \ ~.- 9- e ~ i. • \~ ZIP d ' 17 ~ ` / i6 %/ ~ - ~ Shr hy`h / /~\ /- a IA a . PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Cider Mill Court from the intersection with Huntridge Road (Rt.1220) to the cul-de-sac. 2) Extension of Huntridge Road (Rt.1220) from the intersection with Rome Drive (Rt.1226) to the intersection with Cider Mill Court. NOTE: This is a connection road. LENGTH: (1) .10 MILES (2) .08 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 38 FEET SURFACE WIDTH: (1) 26 FEET (2) 34 FEET SERVICE: (1) 10 HOMES (2) 0 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT ~; , -, ACTION # ITEM NUMBER L' /K7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM• Acceptance of 0.10 miles of Cider Mill Court and 0.08 miles of Huntridge Road into the Virginia Department of Transportation Secondary Road System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Fralin & Waldron, Incorporated, the developer of The Orchards, Section 8 Subdivision, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.10 miles of Cider Mill Court and 0.08 miles of Huntridge Road into the state system. The staff has inspected the roads along with representatives of the Virginia Department of Transportation and find the roads are acceptable. FISCAL IMPACTS: No County funding is required. STAFF RECOMMENDATION The staff recommends that the Board approve a resolution to VDOT requesting that they accept 0.10 miles of Cider Mill Court and 0.08 miles of Huntridge Road into the Secondary Road System. 6- "/ ~? SU ITTED BY: APPROVED BY: 1~ W Arnold Covey, Direct r Elmer C. Hod of Engineering & Ins ections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens ~""!~ The Board of Supervisors of Roanoke County, in regular meeting on the 22nd day of November 1994, adopted the following: RESOLUTION RESOLUTION REQUESTING ACCEPTANCE OF 0.10 MILES OF CIDER MILL COURT AND 0.08 MILES OF HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, resolution be forwarded to the Department of Transportation. that a certified copy of this Resident engineer for the Virginia Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary Allen, Board Clerk / r~ AT A REGOLAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON NOVEMBER 22, 1994 RESOLOTION 112294-7.Ci APPOINTING A REPRESENTATIVE TO THE DISABILITY SERVICEB BOARD FOR ROANORE COIINTY WHEREAS, the County of Roanoke participates in the Disability Services Board for the Fifth Planning District in compliance with Section 51.5-47 of the Code of Virginia, and WHEREAS, the County of Roanoke is entitled to one participant to serve on the Board representing the governmental entity of the County; NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke appoints John M. Chambliss, Jr. to serve as its local official on this regional Disability Services Board for the Fifth Planning District. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Wayne Strickland, Executive Director, Fifth PDC s ~4 ACTION NO. ITEM NUMBER ~L'"- 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Appointment of a Representative to the Disability Services Board for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: CUTIVE SUMMARY: The 1992 session of the General Assembly of the Commonwealth of Virginia adopted Section 51.5-47 which requires each locality to establish a Disability Services Board. Localities were encouraged to establish these boards on a regional basis and the localities within the Fifth Planning District Area established our Board to include members from each local government including the towns and also the mix of representatives from the business and consumer community. On November 17, 1992, the Board of Supervisors of Roanoke County adopted resolution number 111792-2 appointing me to serve as its local official on this regional Disability Services Board for the Fifth Planning District. My term expires December 31, 1994 and the County needs to fill this position. The representatives of each of the other localities is a staff member who has generally been involved in the administration of the Americans with Disabilities Act as it pertains to their locality. The main purpose of the local board is to prepare a needs assessment every two years of which the next one will be due in June, 1995, to assist individuals and businesses in obtaining information concerning compliance with the A.D.A., advising on proposed grants to be provided by the State to assist persons with disabilities within our service area, to serve in advocacy roles in legislative matters, and to assist in bringing about an awareness of the needs of this special population. We work closely with the State Department of Rehabilitative Services and other agencies which support the needs of this population. The Board does not have local monies for services and does not solicit specific contributions from the businesses or localities. If it is the pleasure of the Board of Supervisors, I would be willing to continue to serve as the County of Roanoke's representative to our Disability Services Board. You are requested to adopt the attached resolution with my name or that of your appointee to be forwarded to the local Disability Services Board. 4 FISCAL IMPACT• None. RECOMMENDATION• ~- ~ "~ Staff recommends appointment of John Chambliss to serve on behalf of the County of Roanoke on this local Board. Respectfully submitted, Approved by, ohn M. Chambliss'TJr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~-~? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON NOVEMBER 22, 1994 RESOLUTION APPOINTING A REPRESENTATIVE TO THE DISABILITY SERVICES BOARD FOR ROANOKE COUNTY WHEREAS, the County of Roanoke participates in the Disability Services Board for the Fifth Planning District in compliance with Section 51.5-47 of the Code of Virginia, and WHEREAS, the County of Roanoke is entitled to one participant to serve on the Board representing the governmental entity of the County; NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke appoints John M. Chambliss, Jr. to serve as its local official on this regional Disability Services Board for the Fifth Planning District. A-112294-7.r ACTION NO. ITEM NUMBER L'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Acceptance of a grant to the Police Department from the Department of Motor Vehicles for DUI Enforcement. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Roanoke County Police Department applied for a Selective Traffic Enforcement (DUI) Grant to provide for selective patrol and DUI sobriety checkpoints. The grant has been approved by the Department of Motor Vehicles in the amount of $8,000.00. FISCAL IMPACT• There is no requirement for matching funds in this grant. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Motor Vehicles. Respectfully submitted, Approved b John M. Chambli Jr. Elmer C. Hod e Assistant County Administrator County Administ ator ACTION VOTE Approved (~ Motion by: H. Odell Minnix No Yes Absent Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To Minnix x Nickens x Attachment cc: Chief John Cease, Police Diane Hyatt, Finance File L- ~ 0 November 14, 1994 Lieutenant S. B. Turner Roanoke County Police Department 3568 Peters Creek Road Roanoke, Virginia 24019 Dear Lieutenant Turner: Safety has been and will continue to be a high priority in Virginia's transportation system. An integral component is a full commitment to highway safety. In my strategic plan for transportation in Virginia, known as "Virginia Connections," we have a stated goal to make safety a cornerstone of the Commonwealth's transportation system. As Governor George Allen's Secretary of Transportation, I am pleased to inform you that your highway safety p1•oject proposal, project title Selective Traffic Enforcement (DUI), project number AL95-40-51140, has been approved in the amount of $8,000.00. A copy of the final approval form is enclosed for your records. Before proceeding with the objectives in your Highway Safety Project Application, the appropriate officials must sign the enclosed Safety Project Agreement (TSA-12). The original must be returned to Richard E. Adams, Program Manager, DMV, P. O. Box 27412, Richmond, Virginia 23269. All federal funds obligated under this agreement must be expended by September 30, 1995. (Please refer to page three of your project application for other conditions and/or agenda). No payments will be reimbursed to you until the project agreement has been signed and returned. Also enclosed are Reimbursement Request Forrns (TSA-1.5) for your use in requesting payment under your project guidelines. I am excited about the prospect that your project will have a positive impact on highway safety for all Virginians. I personally want to thank you for taking the time and effort to contribute to a safer Virginia. Sincerely, / ' Kobert E. Martinez REM:bbg Enclosures cc: VMr. John H. Cease, Chief of Police, Roanoke County Mr. Steven D. Goodwin, CTSP Supervisor, Department of Motor Vehicles A-112294-7.s ACTION NO. ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Acceptance of a Grant to the County of Roanoke and Unified Human Services Transportation System (UHSTS) from the Commonwealth of Virginia to Expand Public Transportation Service within the County. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On April 12, 1994, the Board of Supervisors adopted Resolution 41293-9.h authorizing the County staff and UHSTS (Cortran) to apply for a state grant to allow a fixed schedule transportation system for a rural area of the County on a trial basis. The area of West County was selected as meeting the criteria for funding and being a complement to the Cortran services currently being offered. The County has been notified that grants in the amount of $11,908 has been approved for the fiscal year 1995 for the provision of public transportation and ridesharing services. Of this amount, $2, 562 is to provide the state match for capital costs for the purchase of a new lift van for use on the new route structure and $9,346 for the state share of operating expenses for the new service. The County's match will be taken from the monies already contributed to the Cortran program operated by UHSTS. This item is brought to you today because the grant acceptance documents must be signed and returned to the State by December 11, 1994. FISCAL IMPACT: Recognize the receipt of the Grant monies and transfer those monies to Cortran. No new appropriation of local monies is required. 1~ ~-l~j RECOMMENDATION: Authorize staff to sign the acceptance form for the Grant and work with Cortran to implement the new service as quickly as possible to assist in the Public Transportation needs of the County. Respectfully submitted, Approve by, !~-! ohn M. Chambli s, Jr. Elmer C. Hodg Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Absent Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance a-r ~~ L__J County of Roanoke, Virginia General Fund Unappropriated Balance of General fund Expenditures Beginning Balance at July 1, 1994 (Unaudited) Balance at November 22, 1994 4 4 2 Submitted By r ~ ~tia~r~ ~- R~G~-~ Diane D. Hyatt Director of Finance 5.4% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,659,037). • m:finance\common\board\genera1.95 November 15, 1994 D-~ County of Roanoke, Virginia Capital Fund Unappropriated Balance Beginning Balance at July 1, 1994 (Unaudited) $ 0 Submittedy by Diane D. Hyatt Director of Finance m:\finance\common\board\capita1.95 ~_~ County of Roanoke, Virginia Reserve for Board Contingency Original 1994-1995 Budget June 28, 1994 Dixie Caverns Landfill August 23, 1994 Additional funds for Bushdale Road September 13, 1994 Contribution to Friends of the Blue Ridge Parkway October 11, 1994 Williamson Road design master plan Balance as of November 22, 1994 Submitted by ~~~~ ~~~ Diane D. Hyatt Director of Finance • $90,000 (50,000) (10,000) (1,000) (20,000) $9,000 m:Unance\common\board\continge.95 • ACTION # ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Accounts Paid -August 1994 (corrected) COUNTY ADMINISTRATOR'S COMMENTS: Payments to Vendors: Payroll: 8/ 12/94 8/26/94 $3,103,035.33 $ 558,016.69 564.612.81 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. Nickens - - - SUBMITTED BY: - ~. Diane D. Hyatt - Director of Finance APPROVED: ~,~.,~ Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy - - - Received () Johnson - - - Referred () Kohinke - - - To () Minnix - - - m:\finance\common\board\acctpaid.aug November 10, 1994 i• ACTION # ITEM NUMBER ~'"'~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Accounts Paid -September 1994 COUNTY ADMINISTRATOR'S COMMENTS: Payments to Vendors: Payroll: 9/9/94 9/23/94 r ~_ 539,490.71 545,503.19 $4,140,882.21 1,084,993.90 $5,225,876.11 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: /V ~ I'. Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred () Kohinke _ _ _ To () Minnix _ _ _ Nickens _ _ _ m:\finance\common\board\acctpaid.sep November 10, 1994 ACTION # ITEM NUMBER~~ G• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Accounts Paid -October 1994 COUNTY ADMINISTRATOR'S COMMENT Payments to Vendors: $3,305,013.08 Payroll: 10/7/94 $547,249.77 10/21/94 556,763.77 1,104,013.54 $4,409,026.62 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~(.c~m~., ~. ~ Diane D. Hyatt Director of Finance APPROVED: ~tJ . Elmer C. 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N 1 L 7 N = d+ P ~• 07 u ~ r CG U i J7 .r G e C. : O'+ : M O a L -~ Y b O L'L G O -•, 1 w: f tN Y r dl ht t . Q F L L L C ••n t C, O Ci - ! x IT 4 ~ .-• !: s ~ > s-: ~ rt ..~ 1 G .a ~ C U n3 N t : @ C t : ~ c:. ~ t: tL rl ~ ' V r_? . V L.1 tU Ca 'a ~ i^- (1b 4;: Ci , .. •.~ :: CA O Q C b G (.' t C' fil G 'J t 1' 1 d lr1 C • 4l C+ { 't 4l --- i C ly • rr- r-I- o ~d,e~o ~ c~~, - , e,cnt -c. m. :c, ;, c . ~ ooc oc~ c .t-;.o~ a _ - ~aoc ~~oc. o ca ,.. .. .. m T ~ _ ~ N a .- o ~ - q fl' Yd 19 G. A fA R A A A E R R n 4: tl 7 3 :7 4 8 4 9 ~ R a 3 ~ N ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Reaction/Response Report for September 1994 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department responded to 148 fire calls and 383 rescue calls in September 1994. Once again, Hollins was the busiest station with 32 fires and 107 EMS calls. Fire reaction times averaged 1.31 minutes during the day and 1.43 during the night. EMS reaction times averaged 2.01 minutes during the day and 2.46 during the night. Mt. Pleasant Rescue's reaction times improved significantly over last month's. Bent Mountain Rescue's reaction times improved but still need further improvement. Overall reaction times improved over the month of August 1994. There were no major incidents during the month. The multiple murder and arson in Vinton has not been solved at this time. SUBMITTED BY: APPROVED: ,~ a~/ T. C. Fuqu Elmer C. Hodge, Jr. Fir Chie County Administrator ACTION VOTE Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Johnson Kohinke Minnix Nickens No Yes Abs ~+ n-a aoM Mmr/0 f0 M NMM w N10 oo aaom Naoo~ adMo~ ~; :;:5:~: n N^00M ~N N r nMr naa OO 10 oDa MO t0 N aM OMmm '* '. 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Q O ONMN NanM rOr rMn Of'a amn NM V OON3e aNMa° m r r t„ A N O N r r 1n ti7 1A M N W 10 O ~ r~ MC? ar M Mui Nn ~~1I1 Q v w..(7. O O N M O r M r n r of ' a0 l0 n a N V ~D M O O ~ O O N a Z a aMmm ~~Nr r r OM Mr V M V O rM~[I MO ADO > Q a rQ ~a rO rN rn to {Db b Mlb M Mn MM OM00 Malff rNQI O N ntnn OOaoo aN ~° 0 r r NN rNNin ON N~ ra0 raN MMICI O ~`? NO ~ M N N r 1[1 r P M O ID at n r : W Vl ~ W ~ w W w W ~ LL r W:w ~' ~ ~ ~ ~ a m w ~ M o ~ ~ F~ . ,,,~ ~~ C7 ~ ' ui~ n , "' 2 ~, ~ ~ m ' W '* q r 1 to Q r . ~ In > ~ LL w ~ ~ .~ : d : ~ q ~' K ¢ "~ > ~ Z t6 m ¢ O ,i :gib - ~ Q ~ ~ II w ^. Z U ~ ~ ~ ~ ~ v~~~ 4~v ~Qa J~o ~>r "~ v,~~ yvey ~~~ a >~u,:o II ur H 2 ~ » n °x~ d ° ~ ~a ~ ~ ~ ~ zzz ~a iJ d ~ tuII-~ ~ ~ ~ m utVV r ii d ~lL UiQ ~ 2Z w c t Z w u 2 U ~ 2 c i w 2 o:oo ~md {{yy~~ s~ «7UOC 1 ~~v a i U W W i] Zii~U ~OQ,~ to II ~0~ W D O~ ~ D O~ ~ D 2.,O to W O U.~~ C S ,. ~a~[ wQ V .~ ~dxG a tu U d .~ ..~vtit ..t Q 4 '4 4 4 -F-FQ U U 2 Z ~: m U a ~ F °~ U a ~ ~. U. a ~ H °~ U a ~ G' D D ~.,t U. U d u. CC ~ i1 .~~ d W f~ ~ tL F~ W F- h W O OOOb K :tail~~2 d a{ II W ~ tA ~qW uJ to O w ~ y II u1 C7 >y> p. p (7 >O:IIO LL !r O >~~q f.~ f-: F- r- M f- : t1C ¢ O U Z: ~'¢ Z K:cL 2.: ¢ Z:o[ ¢ Q;Q 4 2 F.de 4 4 2 1-: 3e CW G W Z d W ~_ Z ~_ U a W H Z Cw G Q W W U w Z Q W ~_ ~LL 1~ Z O U W Y O Z O O N m 7 d L A a a m E C O N E 9 d N ._ W d 'F c 0 v K m H a p- b ACTION N0. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A), a time line for the projected/actual activity of the various work components (Attachment B) and a listing of projects that have been completed (Attachment C) . FISCAL IMPACT: None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by, ~ ( ~ ~, ~ Q hn M. Chambliss, Jr. ~ Elmer C. Hodge `~ssistant County Administrator County Administra or ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens BOND PROJECT UPDATE Attachment A November 22, 1994 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGHTS NORTH COUNTY LIBRARY "~ ~~ Work on Phase III is nearing completion, and the facility should be ready for a dedication ceremony on November 10. All major construction activities were substantially completed on October 25. Most major furnishings and equipment will be installed during the period of October 24 -November 7. Some interior and exterior details on the project will probably extend beyond the November 10 date, and a few items of furniture are on back order. PARKS AND RECREATION Starkey Park: It is complete except for a new parking lot. The bid has been awarded and staff are meeting with the contractor to finalize the scope and schedule of the project. The Utility Department has scheduled the installation of the water line for the week of November 14. Vinyard Park: This is project is complete, except for the electrical hookups and testing of the lights. Additional projects to be completed as prioritized by the Vinton Area Recreation Committee include basic fencing of field #3 and complete fencing of field #2. Whispering Pines: The baseball field site work has been completed and fencing is 75 % complete. The lights have been installed, except for the electrical trenching. The paving contractor has begun site preparation for the tennis/basketball courts and is scheduled to pave the week of November 15. There is a good stand of turf on the field at this time. Garst Mill Park: We are still waiting for the delivery of the playground. Merriman Soccer Complex: The site work has been completed, and the top soil is being delivered and spread. The completion of this will depend on the weather. The parking lot will be constructed after the top soil has been spread. W d A [--~ U ~ rn ~~~//(~N Fil ~,, N a~~ r~¢z a F O U x z N A ~ M ~ N O ~"~ ~ O N O~ ~ ~ ~ ai M W 'b O ~ .-, 69 W U U d a W z a 0 A~A N O FL o p bo ~o 0 ~ F s~H °a a .a ., z ., ~ ~~ 1! /. Ri ~ a Q a W w d W A ~ o z ~- U iEE O <:: ~ W .!: ~ ;. r7 :::: ~ :::: W Q W z ~ F" zzz ~ F" ~ ¢ d ~ a a H O F U a z H 0 0 a~ e~ o~ ~o N N p 3 o ,~ U ~ C C o ca a~i ~ ~ ro a ~° ~o o U y N ~° yz A N h b N O 3 ~ ~ p .r'. G •~ «~. 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W h W ~ ~ ~ $ Q 0 0 0 0 CQ h N n N A ~ F ¢ ~ Q a a A z .a d w H 0 w x a H a ~ o W 0 U U A a x U O a O 0 0 U F U °a a BOND PROJECT UPDATE Attachment C November 22, 1994 BOND PROJECTS COMPLETED DRAINAGE: Mt. Vernon Heights PARKS AND RECREATION: Walrond Park Soccer Field Northside Realign Fields Bonsack Park Picnic Shelter Vinyard Park I Light Soccer Field Byrd School -Light Baseball Field Starkey Park - 1 Baseball Field Starkey Park - 2 Baseball Fields Facility Repairs -Walrond Office Infield Surface Materials for Baseball Fields ~~ Walrond Park 2 Baseball Fields Bonsack Park Ball Field Bonsack Park Playground Equipment Vinyard Park I Parking Green Hill Park - 2 Picnic Shelters Starkey Park -Light 1 Field Facility Repairs -Craig Avenue Center Career Center -Replace Lights Mt. Pleasant Park FIRE HYDRANTS: All fire hydrants have been installed. ~ Page 1 of 2 f ACPION N0. ITEM NUMBER ~"'~ I (,L.i AT A REGULAR MEEPING OF 'PETE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN'T'ER MEE'T'ING DATE: November 22, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of September 30, 1994. COUNTY ADMINISTRATOR'S COMMENTS: CERTIFICATE OF DEPOSITS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY CRAIGIE NATIONS SCOT'T' & STRINGFELIAW SMITH-BARNEY-SHEARSON WfiEAT 1ST 1,992,688.89 996,344.44 996,475.00 996,391.11 996,282.22 2,988,981.67 8,967,163.33 CENTRAL FIDELITY 1,038,027.39 NATIONS 1,006,426.95 SIGNET 1,003,227.78 SOUTHWEST VIRGINt1i SAVINGS & LOAN 100,000.00 3,147,682.12 COMMERICAL PAPER: C01~'II+40NWEAL'rH INVESTMENT 99,600.00 CRAIGIE 498,152.78 FERGUSON-ANDREWS 1,992,860.00 NATIONS 996,313.33 PAINE-WEBBER 1,992,493.33 SCOTT & STRINGFELLOW 996,406.67 SIGNET 1,993,114.44 SMITH-BARNEY-SHEARSON 1,992,611.11 10,561,551.66 FEDERAL CREDIT: COMMONWEALTH 644,350.19 644,350.19 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 1,038,352.45 RESOURCE AUTHORITY 8,656,396.74 9,694,749.19 REPURCHASE AGREEMENT: FIRST VIRGINIA 698,000.00 698,000.00 SAVINGS: FIRST UNION 16,709.64 NATIONS 370,619.04 387,328.68 ~~' --------------- 34,100,825.17 ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEI~TI'ER MEETING DATE: November 22, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of September 30, 1994. STAFF RECOMMENDATION: Respect lly Sub ted by Al red C. Anderson County Treasurer ACTION Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Approv ~: Elmer C. Hodg County Administrator VOTE No Yes Abs Fddy _ _ _ Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens ~~~~ Page 1 of 2 ACTION N0. ITEM NUMBER u"~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE OOUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of October 31, 1994. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY 991,863.89 CRAIGIE 990,870.00 NATIONS 995,972.22 WHEAT 1ST 1,992,612.50 4,971,318.61 CERTIFICATE OF DEPOSITS: CENTRAL FIDELITY 1,041,749.29 NATIONS 1,009,753.75 SIGNE~r 1,006,504.99 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 3,158,008.03 COMMERICAL PAPER: COMMONWEALTH INVESTMEN'T' FERGUSON-ANDREWS NATIONS PAINS-WEBBER SCO`IT & STRINGFELLOW SIGNET SMITH-BARNEY-SHEARSON FIDERAL CREDIT: COMMONWEALTH LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY REPURCHASE AGREEMENT: FIRST' VIRGINIA SAVINGS: FIRST UNION NATIONS D`I'AL 99,450.00 1,992,315.56 996,173.33 1,988,037.50 990,851.67 1,988,10$.33 1,987,590.00 644,350.19 1,042,359.24 8,689,833.29 10,042,526.39 644,350.19 9,732,192.53 6,347,000.00 6,347,000.00 2,209.98 164,879.77 167,089.75 -------------- 35,062,485.50 Page 2 of 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE OOUN'TY ADMINISTRATION CANTER MEETING DATE: November 22, 1994. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of October 31, 1994. STAFF RECOMMENDATION: Respec ully Sub 'tted by red C. Anderson County Treasurer ACTION Approved ( )Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Appro~ -- Elmer C. Hodg County Administr or VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens Q~~~ b ACTION # ITEM NUMBER • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 SUBJECT: Report on Broadcasting Board of Supervisors' Meeting on RVTV - Channel 3 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Roanoke County, along with the Town of Vinton and the City of Roanoke, owns and operates a government and educational access studio located at the Jefferson Center. Roanoke Valley Television, known as RVTV, is responsible for programming on Cox Cable Channel 3, and will soon also air information on the Salem Cable System. In planning for programming, it has always been anticipated that meetings of the Board of Supervisors, as well as meetings of the Roanoke City Council, and perhaps the Vinton Town Council, would be broadcast whenever the equipment and technology were available. SUMMARY OF INFORMATION: Staff anticipates that live televising of the Board meetings can begin in January, 1995. Personnel from RVTV will film and record the December 13 Board meeting as a practice session, and that tape will be available for the Board's review. Unless the Board directs otherwise, all meetings will be broadcast, in their entirety, and tapes can also be shown at other times throughout the month. Staff is also currently working with the City of Salem to allow a shared use of the character generator which will begin running on Channel 3 in the Salem system on December 1. nne Marie Green Elmer C. Hodge Director, Community Relations County Administr for oq ACTION Approved Denied Received Referred To )Motion by: VOTE Kohinke Johnson Minnix Nickens ,Eddy No Yes Abs cc: File ~~l\ AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORR COUNTY ADMINISTRATION CENTER ON TIIEBDAY, NOVEMBER 22, 1994 RESOLIITION 112294-8 CERTIFYING E%ECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: i Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session I ~ ~~- ~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, GELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TIIESDAY, NOVEMBER 22, 1994 RESOLIITION 112294-9 PIIRSIIANT TO SECTION 15.1-238 (E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AIITHORIZING THE ACQIIISITION OF AN EASEMENT THROIIGH SEPARATE PARCELS OF LAND OWNED BY GEORGE W. DREWRY, JR., CAROL H. DREWRY AND MEREDITH B. WAID, AND STEVEN M. AND SANDRA B. HIIFFMAN FOR THE WATER TRANSMI88ION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, November 22, 1994, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid; PROPERTY DESCRIPTION: Parcel of land located near Poor Mountain Road, Roanoke County, Virginia (Roanoke County Tax Map No. 74.00-01-02) I ti See attached plat identified as "EXHIBIT A" showing water easement and temporary construction easement to be acquired from George W. Drewry, Jr. Carol H. Drewry and Meredith B. Waid. (b) OWNER: Steven M. Huffman and Sandra B. Huffman; PROPERTY DESCRIPTION: Parcel of land located on Whippoorwill Lane, Roanoke County, Virginia (Roanoke County Tax Map Nos. 74.00-02-11, 74.00-02-12, 74.00-02- 13, 74.00-02-14, 74.00-02-15, and 74.00-02-16) See plats collectively identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from the 6 parcels of land owned by Steven M. Huffman and Sandra B. Huffman. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid $ 708.00 Steven M. Huffman and Sandra B. Huffman $2,081.00 6. That each of the landowners have been offered the amounts listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 2 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibits attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the 3 condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before November 30, 1994. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File William B. Hopkins, Jr., Counsel for Roanoke County Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility John Birckhead, Director, Real Estate Assessment I hereby certify that the foregoing is a true and correct copy of Resolution 112294-9 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 22, 1994. 4 Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors TAX x[73.00-2-35 PROPERTY OF TAX 874.00-1-8.12 MICHAEL L GREENE I ~ ~ PROPERTY OF D.B. 1235, PG. 481 ~ ~ HERBERT E. BLANKENSHIP k ' APCO #297-52 S TERRI WELLS BLANKENSHIP \ D.B. 1341, PG. 1 ~H of ~ TAX X74.00-1-2 ?,~ / ~ = i PROPERTY OF ~' ~~'~ ~ "~ I GEORGE W. DREWRY, Jr., ~~ ~ '~ CAROL H. DREWRY do c'I'FF~ F / / ~u i MEREDITH B. WAID ~, ~ ~ D.B. 1389, PG. 1710 S a •O ` I S 23'09'48' W I 1 ~i Z / /~'~ ~1 ~1 53'1 0 /= 1 \ 10 ~ ~i1+~~ / ~ ~~ o Z APCO X297-53 \ g ~ ~ ~ ; 9th ` 8 , ~ 1 ~ ~'~ • -' ~ _ ~° :~ I 2 Zhu _ - ~' _ ~ ~- 'J~ /l 7 - _ . 3 __ ~ / ~- , - ~ 4 .0 AfEW EA8 wE~111T _ ~ _ - O 5 ~~~0 90'~ COIIfBTJp/CTI01~ aE>fE111TS EX. EDGE OF PAVEMENT NEW 25' WATERLINE EASEMENT LINE DIRECTION DISTANCE 1-2 S 3'09'48' W 28.68' 2-3 S 83'49'35' W 131.05' 3-4 S 87'20 56 W 65.84 4-5 N 83'48 03 W 119.65' 5-6 N 83'00'24" W 155.99 6-7 N 36'51'06" E 28.83 7-8 S 83'00'24" E 141.38' 8-9 S 83'48 03 E 117.63 9-10 N 87'20 56 E 63.14 10-1 N 83'49 35 E 144.33' TOTAL AREA = 11,737 S.F. ,off J,~,~0 F'roC' ~y ~G ~`~ ~d LEGEND EX. EXISTING - z - FENCE D.B. DEED BOOK P.G. PAGE NEW 25' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ~0.. UTiUTY POLE OHE OVERHEAD ELECTRIC S.F. SQUARE FEET NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 25' WATERLINE EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS, LEMON be EDWARDS, P.C. DATED 8 JANUARY 1993. 3. TOTAL AREA OF NEW 25' WATERLINE EASEMENT = 11,737 S.F. 4. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 282, PG. 306. PLAT SHOWING NEW 25' WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS ~~Z,TH OF Y ~~/~- 3-94r~c B. LEE •• HENOERSON, JR. y l3, N ~8.~. 0 -~. BEING GRANTED TO THE COUNTY OF ROANOKE BY GEORGE W. DREWRY, Jr., CAROL H. DREWRY & MEREDITH B. WAID ACROSS TAX #74.00-1-2 SCALE: 1" = 100' DATE: 20 DECEMBER 1993 REV: 2 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA EXHIBIT S- ~ __.,. ,,. _... .. ~ ,,,~ ,. -, ,,, n^, _T~cc, . TAX X14.00-2-47 PROPERTY OF HORACE M. OBENCHAIN D.B. 1036, PG. 450 J~ 4yt,\ u m TAX 74.00-2-13 ~ LOT BOXWOOD HILLS' NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN D.B. 1051, PG. 193 TAX 74.00-2-12 LOT /4, BOXWOOD HILLS' (NOT RECORDED) PROPERTY of STEVEN M. HUFFMAN k SANDRA B. HUFFMAN D.B. 1191, PG. 277 \APCO POLE~I /289-91 ) ~~~ a~'CI`'~p,~~~ G~~~C~~c~,d$Cl`~,~ B TAX 74.00-2-11 LOT /2, BOXWOOD HILLS" (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN & SANDRA B. HUFFMAN D.B. 1305, PG. 1341 ~w toy r©r ~MSntucnoM - wAfPPOORw~L LAAf~ --x"50' PRIVATE R/W EX. GRAVEL i ~~ MEW ~8 wA~ NOTES: 1. THIS PUT IS FOR THE SOLE PURPOSE OF CREATING NEW 20' WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND GOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PREPARED WITH THE BENEFIT OF TITLE REPORTS PREPARED PREPARED BY MARTIN, HOPKINS do LEMON, P.C. DATED 1 MARCH 1993, 20 DECEMBER 1993 RESPECTIVELY. 3. TOTAL AREA OF NEW 20' WATERLINE EASEMENT ACROSS TAX /74.00-2-11 = 3,594 S.F. 4. TOTAL AREA OF NEW 20' WATERLINE EASEMENT ACROSS TAX /74.00-2-12 =2,271 S.F. __~' S:~~ THE NEW EASE11FM5 AS SHOWN HEREON MAY BE AFFECTED BY THE"`"'!""' FOLLOWING ENCUMBRANCES: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER LINE EASEMENT, D.B. 774, PG. 56. D. CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. E APPALACHIAN POWER COMPANY EASEMENT, D.B. 1390, PG. 29. 6. THE NEW EASEMENTS AS SHOWN HEREON ARE AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. ELECTRIC LINE EASEMENT, SEE D.B. 1051, PG. 195. 7. IT iS THE INTENT OF THIS PLAT TO CREATE THE NEW EASEMENTS SHOWN HEREON TO BE PARALLEL AND ADJACENT TO THE RIGHT OF WAY OF WHIPPOORWILL LANE TAX /74.00-2-4b PROPERTY OF WIWAM E BROWN D.B. 1250, PG.922 LEGEND EX. EXISTING S.F. SQUARE FEET BLDG BUILDING D.B. DEED BOOK P.G. PAGE NEW 20' WATERIJNE EASEMENT APCO APPALACHIAN POWER COMPANY ~0., UTILITY POLE OHE OVERHEAD ELECTRICITY NEW 20' WATERLINE EASEI+IENT ACROSS TAX X74.00-2-11 LINE DIRECTION DISTANCE 1-2^` -•N 26'29 49 - WAG -° 21.13 =•~- 2-3 N 44'42 59 E 176.60 3-6 S 43'4519 E 20.01 6-1 S 44'42 59 W 182.87 TOTAL AREA 3 594 S.F. NEW 20' WATERLINE EASQAENT ACROSS TAX X74.00-2-12 LINE DIRECTION DISTANCE N 4 ' 6" 11 7' 4-5 S 7'19'34" 0.00' 5-6 S 43'25'23' W 116.98' 6-3 N 43'4519" W 20.01 TOTAL AREA = 2,271 S.F. PLAT SHOWING NEW 2 0' WATERLINE & NEW 10' TEMPORARY ~~~,LTH OF `r CONSTRUCTION EASEMENTS ~o~ !!- /~/•9y 'PG, BEING GRANTED TO TIMOTH~Y~~ i THE. COUNTY-OF ROANOKE . 7~ STEVEN M. HUFFMAN & SANDRA B. HUFFMAN t ~.SVtN~~~ ACROSS TAX #74.00-2-11 & TAX #74.00-2-12 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 5- ~ TAx #74.oo-z-47 PROPERTY OF HORACE M. OBENCHAIN D.B. 1036, PG. 450 OHE TAX /74.00-2-16 PROPERTY G~ STEVEN M. HUFFIAAN k SANDRA B. HUFFMAN D.B. 1238, PG. 1337 TAX #74.00-2-15 LOT #10, "BOXWOOD HILLS" (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN `J D.B. 980, PG. 740 `` EX. DWEW U ~, LAME 5~OPRR A.1rL RIw !tom wr ~wnwnr \ COMtT11UC710M lA~IT s 7 /~ EX. GRAVEL ROAD ,tea APCO POLE , ~ QV"~ #298-90 ~~ S.~P~~~`~ ~~~ C~~\PCTS~~~,~ TAX #74.00-2-14 f #8, 'BOXWOOD HIU (NOT RECORDED) PROPERTY OF STEVEN M. HUFFlAAN D.B. 980, PG. 740 APCO POLE ~~ S #298-213 ~`' TAX 74.00-2-13 LOT BOXWOOD HIU NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN i D.B. 1051, PG. 193 ~f / C k P PEDESTAL NEW WATERLINE EASEfr1ENT ACROSS TAX #74.00-2-13 LINE DIRECTION DISTANCE 1-2 N 32'28'31 E 115.10 2-8 S 6259 49' E 20.01 B-9 S 32'26 01 W 117.07 9-1 N 57'19'34' W 20.00 TOTAL AREA = 2,316 S.F. EXH~B: TAX #74.00-2-12 LOT #4, 'BOXWOOD HILLS' (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN k SANDRA B. HUFFIAAN D.B. 1191, PG. 277 ~~ u~~ NEW WATERLINE EASEIAENT ACROSS TAX #74.00-2-14 LINE DIRECTION DISTANCE 2-3 N 25'38'26' E 106.25' 3-7 S 64'21 34 E 20.00 7-B S 25'38 26 W 106.73' 8-2 N 62'59 49 W 20.01' TOTAL AREA =2,129 S.F. NEW WATERLINE EASEIdENT ACROSS TAX #174.00-2-15 UNE OIREC110N DISTANCE 3-4 N 24'37'26 E 10278 4-5 S 7818'58 E 34.58 5-6 S 55'38 48 W 26.58 6-7 S 24~ 34 W 88.10 7-3 N 64'21 34 W 20.00 TOTAL AREA =2,239 S.F. NOTES: 1. THIS PLAT IS FOR THE SOU: PURPOSE OF CREATING NEW WATERLINE AND 10' TDAPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSi1TUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PREPARED WITH THE BENEFIT OF TITLE REPORTS PREPARED .4..`>. PREPARED BY MAR11N, HOPgNS k LEMON, P.C. DATED 20 DECElIBER 1993. """' 3. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX #74.00-2-13 =2,316 S.F. 4. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX #74.00-2-14 = 2,129 S.F. 5. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX #74.00-2-15 =2,239 S.F. 6. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOUOWING ENCUMBRANCES: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER LINE EASEMENT, D.B. 774, PG. 56. 0. CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. 7. THE NEW EASEMENTS AS SHOWN HEREON ARE NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. ELECTRIC UNE EASEMENT, SEE D.B. 980, PG. 743 k D.B. 1051, PG. 195. B. APPALACHIAN POWER COMPANY EASEMENT, D.B. 1390, PG. 29. t~F'PLTA Op o'~ //- /~/- '1 ~ ' .~ TIMOTHY •~ v / H 0 ZL~j r No.-i754r/y PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS BEING GRANTED TO THE COUNTY OF ROANOKE BY STEVEN M. HUFFMAN ACROSS TAX #74.00-2-13, 14 & 15 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA LEGEND EX. EXISTING S.F. SQUARE FEET BLDG BUILDING D.B. DEED BOOK p,G, PAGE NEW 20' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ~0.+ UTILITY POLE OHE OVERHEAD ELECTRICITY UGT UNDERGROUND TELEPHONE CT B TAX /74.00-2-221 PROPERTY OF 7 TONY D. PALMER D.B. 1245, PG. 1426 6 - OHE '';. ~~ gyp. TAX /74.00-2-21 PROPERTY OF ORELL 0. PALMER p"~ ~ EX. I.P. D.B. 1013, PG. 401 irh - APCO POLE /298-195 8 `l 1. ~'>` `>~ , TAX /74.00-2-47 PROPERTY OF HORACE M. OBENCHAIN '~~ ~ D.B. 1036, PG. 450 ~ ~ S '.:~ ~ `,': / TAX (14.00-2-16 ~ ~` ~~ PROPERTY OF 3 ~~; / STEVEN M. HUFFMAN do SANDRA B. HUFFMAN D.B. 1238, PG. 1337 ~ TAX X74.00-2-17 PROPERTY OF TROY F. PERVIN D.B. 1457, PG. 1352 LEGEI~ID EX. EXISTING S.F. SQUARE FEET BLDG BUILDING D.B. DEED BOOK P.G. PAGE NEW WATERUNE EASEMENT APCO APPALACHIAN POWER COMPANY ''O~ UTIUTY POLE OHE OVERHEAD ELECTRICITY UGT UNDERGROUND TELEPHONE MEIN WATERLpiW J EASEMENT (~ TAX 74.00-2-15 LOT X10, BOXWOOD HILLS' (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN D.B. 980, PG. 740 UGT E N 3~ qfi EX GRAVEL ROAD 1'~ ~Q~ ~~,P~ / ~~ // ._.-~ ... .i.~1 NEW 20' WATERLINE EASEtd1ENT ACROSS TAX /74.00-2-16 UNE DIRECTION DISTANCE 1-2 N 14'31'26 E 21.68' 2-3 S 84'1417 E 130.95 3-4 N 77'33 04 E 81.11' 4-5 N 67'1617 E 74.32 5-6 N 73'47 45 E 52.40 6-7 S 10'25 03 E 25.13' 7-8 S 73'47 45 W 48.44 8-9 S 67'1617 W 75.14 9-10 S 77'33 04' W 87.37 10-11 N 84'1417 W 103.86 11-1 N 78'18 58 W 34.58 TOTAL AREA 8,544 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PERPARED WITH THE BENEFIT OF A T1TLE REPORT PERPARED BY MARTIN, HOPIONS k U7AON, P.C. DATED 1 MARCH 1993. 3. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX #74.00-2-16 = 8,544 S.F. 4. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCES: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 44&, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, D.B. 774, PG. 56. D. CHESAPEAKE AND POTOMAC TEUPHONE CO. EASEMENT, D.B. 944, PG. 407. E APPALACHIAN POWER COMPANY EASEMENT, D.B. 976, PG. 683. F. WATER RIGHTS, D.B. 1013, PG. 401. PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY 4~~ti,TH Op `f CONSTRUCTION EASEMENTS ot~ ~~_ ~ y_ 9y ~~, BEING GRANTED TO '.~ nMOTHY.. xs TbiE COUNTY OF ROANOKE ~ ~ HO LZ a~ BY N 7s STEVEN M. HUFFMAN & SANDRA B. HUFFMAN l p4 ~ SiIR~ ACROSS TAX #74.00-2-16 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~~ E~HIBIT B ~-i REPORT TO ROANOKE COUNTY BOARD OF SUPERVISORS REGARDING CONDEMNATION OF CERTAIN PROPERTIES AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 22, 1994 AGENDA ITEM: RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND OWNED BY GEORGE W. DREWRY, JR., CAROL H. DREWRY AND MEREDITH B. WAID, STEVEN M. HUFFMAN AND SANDRA B. HUFFMAN FOR THE WATER TRANSMISSION LINE PROJECT BACKGROUND• As part of the Water Transmission Line Project, a number of properties have been previously acquired. The County has been unable to reach an agreement with the following landowners: George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid and Steven M. Huffman and Sandra B. Huffman. SUMMARY OF INFORMATION: The subject properties are necessary for the Water Transmission Line Project in order to construct water transmission lines from the Roanoke County Water Treatment Plant to various parts of the County. These parcels of land are owned by the persons described above and are more particularly described as follows: (a) OWNERS: George W. Drewry, Jr., Carol H. Drewry & Meredith B. Waid PROPERTY DESCRIPTION: Parcel of land located near Poor Mountain Road, Salem, Virginia (Roanoke County Tax Map No. 74.00-01-2) S-i See attached plat identified as "EXHIBIT A" showing water easement and temporary construction easement to be acquired from George W. Drewry, Jr., Carol H. Drewry, husband & wife, & Meredith B. Waid. In an effort to reach a settlement with George W. Drewry, Jr., Carol H. Drewry, & Meredith B. Waid, a written offer of $708.00 was extended to the landowners. The landowners verbally declined this offer and have not made a firm counter-offer. Consequently, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the subject property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $708.00. The proposed permanent easement is twenty five feet wide. The total easement area is 11,737 square feet. The temporary construction easement is a ten foot wide easement adjacent to the permanent easement. The total estimated value of the taking, is $708.00. (b) OWNER: Steven M. Huffman & Sandra B. Huffman PROPERTY DESCRIPTION: 6 Parcels of land located on Whippoorwill Lane, Roanoke County, Virginia (Roanoke County Tax Map Nos. 74.00-02-11, 74.00-02- 12, 74.00-02-13, 74.00-02-14, 74.00-02-15 & 74.00- 02-16) 2 SI Several plats collectively identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from Steven M. Huffman and Sandra B. Huffman will be provided before the November 22, 1994 meeting. The County made an offer totaling $2,081.00 for an easement through the 6 parcels of land owned by the Mr. and Mrs. Huffman. The offer breaks down for each parcel as follows: Tax Map No. 74.00-02-11 $447.00; Tax Map No. 74.00-02-12 $283.00; Tax Map No. 74.00-02-13 $286.00; Tax Map No. 74.00-02-14 $263.00; Tax Map No. 74.00-02-15 $276.00; and Tax Map No. 74.00-02-16 $526.00. Each of the proposed takes involve a twenty five foot wide permanent easement and a ten foot wide temporary construction easement. The amount of land taken in each parcel is as follows: Tax Map No. 74.00-02-11 3,624 square feet and 1,840+/- square feet for temporary easement; Tax Map No. 74.00-02-12 2,293 square feet and 1,200+/- square feet for temporary easement; Tax Map No. 74.00-02- 13 2,322 square feet and 1,160 square feet for temporary easement; Tax Map No. 74.00-02-14 2,132 square feet and 1,090 square feet for temporary easement; 74.00-02-15 2,241 square feet and 1,530 square feet for temporary easement; and Tax Map No. 74.00-02-16 8,541 square feet and 5,705 square feet for temporary easement. The landowners through counsel, agreed to the valuation of the 5 smaller easements but requested $6,000.00 for the largest parcel because they contend they can no longer use this parcel as two lots. 3 s~ FISCAL IMPACT' Funds are available from the Water Transmission Line Project to pay the appraised value of these properties. ALTERNATIVES' 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject properties identified above by eminent domain proceedings. 2. Authorize a counter-offer to Mr. and Mrs. Huffman, Mr. and Mrs. Drewry and Ms. Waid. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.1-238(E) of the code of Virginia, 1950, as amended, and authorize the County Administrator, the County Attorney and Martin, Hopkins and Lemon, P.C. to take such steps as may be necessary to acquire the property, together with all rights incident thereto, by eminent domain proceedings. Submitted by t ~^ ~.~'~I William B. Hop ins, Counsel for Roanoke ounty 4 TAX ~E73:00-2-35 TAX #74.00-1-8.12 PROPERTY OF I I ~ PROPERTY OF IdICHAEL L GREENE HERBERT E. BLANKENSHIP k D.B. 1235, PG. 481 ~ ~ TERRI WELLS BLANKENSHIP ' APCO X297-52 J+ D.B. 1341, PG. 1 ' +i of ~ TAX #74.00-1-2 ~ ?'' `~ = PROPERTY OF ?~ e~ / ~ "~ I GEORGE W. DREWRY, Jr., ~ ~ ~, '~ CAROL H. DREWRY & cc`F~. / j 4, I MEREDITH B. WAID ~, ~ ~ D.B. 1389, PG. 1710 ~ a •O ~ ~ S 23'09'48" W 1 c, y / ~~'~ ~I 11 53't ~G ~~~ APCO x{297-53 \ \\ g `! ~.'r ~. ~~ o / , ,` _ -_-~ ~ ~ ~ 7 ~ _ `_ - \ 4 ~~~JJJ IIfEIY 26' M'ATERLIAE _ . \ \ ,,d EASfAENT `o- 9~ CONSTRUCTION EASE/~NTS 6 ' EX. EDGE OF PAVEMENT A~FFpO~ NEW 25' WATERLINE EASEMENT LINE DIRECTION DISTANCE 1-2 S 23'09'48" W 28.68' 2-3 S 83'49'35" W 131.05' 3-4 S 87'20 56 W 65.84 4-5 N 83'48 03 W 119.65' 5-6 N 83'00'24" W 155.99 6-7 N 36'51'06" E 28.83 7-8 S 83'00'24" E 141.38' 8-9 S 83'48 03 E 117.63 9-10 N 87'20 56" E 63.14 10-1 N 83'49 35 E 144.33' TOTAL AREA = 11,737 S.F. ~~~d LEGEND EX. EXISTING - x - FENCE D.B. DEED BOOK p,G, PAGE NEW 25' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ~0., UTILITY POLE OHE OVERHEAD ELECTRIC S.F. SQUARE FEET NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 25' WATERLINE EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS, LEMON k EDWARDS, P.C. DATED 8 JANUARY 1993. 3. TOTAL AREA OF NEW 25' WATERLINE EASEMENT = 11,737 S.F. 4. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 282, PG. 306. PLAT SHOWING NEW 25' WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS yTH OF BEING GRANTED TO 4~~ °1 THE COUNTY OF ROANOKE ~o~ /l - 3 - 44 ''f'r BY ~ HENDERSEN, JR. a GEORGE W. DREWRY, Jr., f3, ~~ CAROL H. DREWRY & MEREDITH B. WAID ~;M'D .r~Y° ACROSS TAX #74.00-1-2 ~~ SCALE: 1" = 100' DATE: 20 DECEMBER 1993 REV: 2 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA I ~~ i A i K' , 4) I S-- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 22, 1994 RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AB AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND O~PNED BY GEORGE W. DRE~PRY, JR., CAROL H. DREWRY AND MEREDITH B. WAID, AND STEVEN M. AND SANDRA B. HUFFMAN FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, November 22, 1994, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: s- i (a) OWNER: George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid; PROPERTY DESCRIPTION: Parcel of land located near Poor Mountain Road, Roanoke County, Virginia (Roanoke County Tax Map No. 74.00-01-02) See attached plat identified as "EXHIBIT A" showing water easement and temporary construction easement to be acquired from George W. Drewry, Jr. Carol H. Drewry and Meredith B. Waid. (b) OWNER: Steven M. Huffman and Sandra B. Huffman; PROPERTY DESCRIPTION: Parcel of land located on Whippoorwill Lane, Roanoke County, Virginia (Roanoke County Tax Map Nos. 74.00-02-11, 74.00-02-12, 74.00-02- • 13, 74.00-02-14, 74.00-02-15, and 74.00-02-16) See plats collectively identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from the 6 parcels of land owned by Steven M. Huffman and Sandra B. Huffman. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY George W. Drewry, Jr., Carol H. Drewry and Meredith B. Waid $ 708.00 Steven M. Huffman and Sandra B. Huffman $2,081.00 6. That each of the landowners have been offered the amounts listed in paragraph 5 above for an interest in their property and 2 SI that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of supervisors hereby condemn the interest in the properties shown on the Exhibits attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, 3 s~~ as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. il. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before November 30, 1994. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 4 7AX ~73.OG-2-35 7AX /74.00-1-8.12 PROPERTY OF PROPERTY OF bUCHAEL L CREENE I ~ I HERBERT E. BLANKENSHIP k D.B. 1235, PG. 481 ~ I I ~ TERRI NrcLLS BL.ANKENSHIP I APCO X297-52 J`\ D.B. 1341, PG. 1 ~H o_I ~ TAX ~J74.00-1-2 R, ~r . / '~ PROPERTY OF ?~ G '' I GEORGE W. DREWRY, Jr., ~~~ '~ CAROL H. DREWRY k c~FF~f- F / 4, I ~I MEREDITH B. WAID ~ 0.8. 1389, PG. 1710 .o ~ 1 S 23'09'48• W ~ 1 '~ ~2 ~ 53'f h rn = 1 1` 1 p i ` \. / APCO 297-53 l \ `i ^'' 9 ...>:. \ ~ ~ i.. 8 ,_~,...:::::::1 7 ~_ ~.•., EX. EDGE OF PAVEMENT NEW 25' WATERLINE EASEMENT LINE DIRECTION DISTANCE i-2 S 23'09'48' W 28.68' 2-3 S 83'49'35' W 131.05' 3-4 S 87'20 56 W 65.84 4-5 N 83'48 03 W 119.65' 5-b N 83'00'24' W 155.99 6-7 N 36'51'06' E 28.83 7-B S 83'00'24' E 141.38' 8-9 S 83'48 03 E 117.63 9-10 N 8720'56' E 63.14 10-1 N 83'49 35 E 144.33' TOTAL AREA s 11,737 S.F. i I ~~-' y ~y ~~ N >~9 ~ ~~ o 1 92r~ V ~:i~ /~ ~ 3 MEM' 16' WATERLfJI~ . ,,p EASEYEKT ~~,/y~~~~ 0o naEr' >'o' T~o~ r ~iPO, 9'rP COKSTRUCTIOM EASEYEXTS f .o~~`r~ ~~~~~ i A~~~~ ~ f~ ~d I,FGEND EX. EXISTING - x.- FENCE D.B. ~ DEED BOOK p,G, PAGE NEW 25' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY moo., UTILITY POLE OHE OVERHEAD ELECTRIC S.F. SQUARE FEET NOTES: 1. THlS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 25' WATERLINE EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES N07 CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PREPARED N1TH THE BENEFlT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS, LEMON k EDWARDS, P.C. DATED 8 JANUARY 1993. 3. TOTAL AREA OF NEW 25' WATcRUNE EASEMENT = 11,737 S.F. 4. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. APPALACHIAN ELECTRIC P011rcR CO. EASEMENT, D.B. 282, PG. 306. PLAT SHOWING NEW 25' ~tirATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS ~~PS,T H O p D f DoT /1-3-q4 '~~Z ~~ B. LEE •• Z, j ~1ti=/NyD'+ER/S~1O~N_,,~JR~ 9 ~ /'. N~~ 480 i-7'• SCALE: BEING GRANTED TO THE COUNTY OF ROANOKE BY GEORGE W. DREWRY, Jr., CAROL H. DREWRY & MEREDITH B. WAID ACROSS TAX x;74.00-1-2 1" = 100' DATE: 20 DECEMBER 1993 REV: 2 NOVEMBER 1994 LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~ T ; I A • TAX #74.00-2-47 a~9~~~C. PROPERTY OF Q HORACE M. OBENCHAIN ~. S~P~p~~`' D.B. 1036, PG. 450 ~~ ~~SpJ~~ "' TAX #74.00-2-12 ' / ~ AyF ~ LOT #4, BOXWOOD HILLS (NOT RECORDED) TAX 4.00-2-11 ' B u ~ PROPERTY OF OXWOOD HILLS LOT #2, ' m STEVEN M. HUFF?AAN k (NOT RECORDED) PROPERTY OF TAX 74.00-2-13 SANDRA B. HUFFUAN D.B. 1191, PG. 277 STEVEN M. HUFFIAAN k LOT #6, BOXWOOD HILLS' / SANDRA B. HUFFMAN (NOT RECORDED) APCO POLE D.B. 1305, PG. 1341 PROPERTY OF STEVEN M. HUFFUAN #289-91 5 ~-- N~IY f0' TEIfPORARY / GOMSTRUC110M EASEYfJYT D.B. 1051, PC. 193 ~ ~ 6 NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING NEW 20' WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PUT WAS PREPARED WITH THE BENEAT OF TITLE REPORTS PREPARED PREPARED BY MARTIN, HOPK~NS k LEMON, P.C. DATID 1 MARCH 1993, 20 DECEMBER 1993 RESPECTIVELY. 3. TOTAL AREA OF NEW 20' WATERLINE EASEMENT ACROSS TAX #74.00-2-11 = 3,594 S.F. 4. TOTAL AREA OF NEW 20' WATERLINE EASEMENT ACROSS TAX #74.00-2-12 ~ 2271 S.F 5 ;THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED 8Y THE''"`:~°''!`- FOLLOWING ENCUMBRANCES: A. APPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, D.B. 774, PG. 56. D. CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. E APPALACHIAN POWER COMPANY EASEMENT, D.B. 1390, PG. 29. 6. THE NEW EASEMENTS AS SHOWN HEREON ARE AFFECTED BY THE FOLLOMANG ENCUMBRANCE: A ELECTRIC UNE EASEMENT, SEE D.B. 1051, PG. 195. 7. IT IS THE INTENT OF THIS PLAT TO CREATE THE NEW EASEMENTS SHOWN HEREON TO BE PARALLEL AND ADJACENT TO THE RIGHT OF WAY OF WHIPPOORWILL LANE B TAX #74.00-2-46 PROPERTY OF WIWAM E BROWN D.B. 1250, PG.922 LEGEND EX. EXISTING S.F. SQUARE FEET gL,pG BUILDING D.B. DEED BOOK P.G. PAGE NEW 20' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY gyp., UTILITY POLE OHE OVERHEAD ELECTRICITY NEW coo WA ATER ~NEooAzQAENT UNE DIRECTION DISTANCE >-3°~ 1-2~^~~-N 26'29 49.. W~t~-. 21.13~~ 2-3 N 44'42 59 E 176.60 3-6 S 43'4519 E 20.01' 6-1 S 44'42 59 W 182.87 TOTAL AREA 3 594 S.F. NEW Ro'SWAAT~NEooE 2~-12~ UNE DIRECTION DISTANCE -4 N 43' 5'3 11 7' 4-5 S 57'19'34" E 20.00' 5-6 S 43'25'23" W 116.98' 6-3 N 43'45'19" W 20.01' TOTAL AREA 2,271 S.F. PLAT SHOWING NEW 2 0' WATERLINE & NEW 10' TEMPORARY ~~AyRT3 of `r CONSTRUCTION EASEMENTS ~o~ 7~_ iS/.9y ~c BEING GRANTED TO TIMOTHY. _ i. THE. OOUNTY -OF ROANOKE ~~ ~ H LZ,I~ ,•!/ >Z BY Z 7~j% ({ ~ STEVEN M. HUFFMAN & Y SANDRA B. HUFFMAN t~ st;z:v~p4 ACROSS TAX #74.00-2-11 & TAX #74.00-2-12 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA TqX /74.00-2-47 PROPERTY OF HORACE M. OBENCHAIN D.B. 1036, PG. 450 PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS ~ ~~ OHE TAX /74.00-2-14 ~ `~ TAX 874.00-2-15 LOT /8, 'BOXWOOD HIU ' ' ~- BOXWOOD HILLS (NOT RECORDED) LOT i10, ~ (NOT RECORDED) PROPERTY OF PROPERTY OF STEVEN M. HUFFMAN STEVEN M. HUFFMAN D.B. 980, PG. 740 TAX /74.00-2-16 D.B. 980, PG. 740 PROPERTY OF STEVEN M. HUFFTAAN k EX. DWEWNG SANDRA B. HUFFMAN PG. 1337 1238 B D ~ ucw fa ra~oeARr cowdTxuCTwN ense~a-r , . . \ ! 0 7 ~ Est ~ ! _ ~ ~ --~.- NEW WATERUNE EASF]~AENT ACROSS TAX #74.00-2-13 UNE DIRECTION DISTANCE 1-2 N 32'28'31' E 115.10 2-8 S 62'59'49' E 20.01' 8-9 S 32'26'01 W 117.07' 9-1 N 5779'34' W 20.00' TOTAL AREA = 2,316 S.F. TAX /74.00-2-12 LOT /4 'BOXWOOD HILLS' (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN k SANDRA B. HUFFMAN D.B. 1191, PG. 277 n1 ~`''f ,,,J ~~ ~~ ~`~~ / M~DOpFtR h~ RIW EX. GRAVEL ROAD NEW W/ITERUNE EASO~AENT ACROSS TAX X74.00-2-14 UNE DIRECTION DISTANCE 2-3 N 25'36'26' E 106.25' 3-7 S 64'21 34 E 20.00' 7-8 S 25'38'26' W 106.73' 8-2 N 62'59'49' W 20.01' TOTAL AREA = 2,129 S.F. NE Ro s T~Ax ~4.oE57 UNE DIRECTION DISTANCE 3-4 N 24'37'26' E 10278' 4-5 S 78'18'58' E 34.58' 5-6 S 5538 48' W 26.58 ~- 6-7 S 243734' W 88.10 7-3 N 6421 34 W 20.00 TOTAL AREA a 2.239 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PUT WAS PREPARED WITH THE BENEFIT OF 717LE REPORTS PREPARED u'^~~~=~ PREPARED BY MARTIN, HOPKINS do LEMON, P.C. DATED 20 DECEMBER 1993. ""'"'" 3. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX (74.00-2-13 ~ 2,316 S.F. 4. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX {74.00-2-14 =2,129 S.F. 5. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX #74.00-2-15 a 2,239 S.F. 6. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCES: A APPALACHIAN EIFCTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, D.B. 774, PG. 56. D. CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. 7. THE NEW EASEMENTS AS SHOWN HEREON ARE NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE A. ELECTRIC UNE EASEMENT, SEE D.B. 980, PG. 743 k D.B. 1051, PG. 195. B. APPALACHIAN POWER COMPANY EASEMENT, D.B. 1390, PG. 29. LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA BEING GRANTED TO THE COUNTY OF ROANOKE BY STEVEN M. HUFFMAN ACROSS TAX #74.00-2-13, 14 & 15 0~ ' ~aE. APCO POLE ~ ~ QV'" /298-90 ~p~ S~Pti~~ APCO POLE S~ S /298-213 ~~ TAX #74.00-2-13 LOT /6, BOXWOOD HIU (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN I D.B. 1051, PG. 193 ~f / C k P PEDESTAL DATE: 12 NOVEMBER 1994 SCALE: 1" = 80' LE(~ND EX. EXISTING S.F. SQUARE FEET BLDG BUILDING p,g, DEED BOOK p,G, PAGE NEW 20' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY gyp, UTILITY POLE OHE OVERHEAD ELECTRICITY UGT UNDERGROUND TELEPHONE TAX /74.00-2-221 PROPERTY OF ~ " TONY D. PALMER D.B. 1245, PG. 1426 - OHE 6 1~ ~b• TAX (74.00-2-2, PROPERTY of ~ ORELL D. PALMER 'S EX. I.P. D.B. 1013, PG. 401 i,nh~ 7AY, X74.00-2-47 PROPERTY OF APCO POLE HORACE M. OBENCHAIN .~~ #298-195 D.B. 1036, PG. 450 e~~~ /'Cj`~~'~'o~~ OHE ~~ S ~ MEW f0' TEYPORARY~~~4 \~' COAiSTRUCTIOM EASEY£XT8 \ \ ' '.. \ :~ 7AX /74.00-2-16 / PROPERTY OF STEVEN M. HUFFIIAN k SANDRA B. HUFFI.IAN D.B. 1238, PG. 1337 TAX X74.00-2-17 PROPERTY OF TROY F. PERVIN D.B. 1457, PG. 1352 I.FGETID EX. EXISTING S.F. SQUARE FEET BLDG BUILDING D.B. DEED BOOK P.G. PAGE NEW WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ~ UTILITY POLE OHE OVERHEAD ELECTRICITY UGT UNDERGROUND TELEPHONE \'; MEW WATERUME -J EASEYF.MT (21 _ UGT 6 3~ 16 EX. GRAVEL ROAD ~'~ ~~~~c~ JP Q~Q~ yo //~ NEW 20' WATERLINE EASE1+tENT ACROSS TAX ~f74.00-2-16 LINE DIRECnON DISTANCE 1-2 N 14'31'26" E 21.68' 2-3 S 84'1417' E 130.95' 3-4 N 77'33 04 E 81.11' 4-5 N 67'16'17 E 74.32' 5-6 N 73'47'45 E 52.40' 6-7 S 10'25 03' E 25.13' 7-8 S 73'47'45 W 48.44' 8-9 S 67'16'17' W 75.14 9-10 S 7733'04' W 87.37' 10-11 N 84'14'17 W 103.86 ' 11-1 N 7818 58 W 34.58 TOTAL AREA 8,544 S.F. NOTES: 1. PHIS PLAT IS FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PETtPARED WITH THE BENEFlT OF A TITLE REPORT PERPARED BY MARTIN, HOPKINS 8c LEMON, P.C. DATID 1 MARCH 1993. 3. T07A1 AREA OF NEW WATERLINE EASEMENT ACROSS TAX $74.00-2-16 = 8,544 S.F. 4. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUMBRANCES: A. A.pPALACHIAN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, D.B. 774, PG. 56. D. CHESAPEAKE AND POTOMAC 7ElEPHONE CO. EASEMENT, D.B. 944, PG. 407. E. APPALACHIAN POWER COMPANY EASEMENT, D.B. 976, PG. 683. F. WATER RIGHTS, D.B. 1013, PG. 401. PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY ~~LZ$ of ` CONSTRUCTION EASEMENTS ~~/_i~!_9~/ jpc~ BEING GRANTED TO nMOTHY.:. ~`~ THE COUNTY OF ROANOKE HO LZ yZ BY STEVEN M. HUFFMAN & N 75 SANDRA B. HUFFMAN t'0-'D ~g~'304 ACROSS TAX X74.00-2-16 SCALE: 1" = 80' DATc: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA TAX #74.00-2-15 LOT X10, BOXWOOD HIIl.S' (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN D.B. 980, PG. 740 ~I~~R'I'I~o HOI'hltiS ~. LEJIO\, P.L. -lttnrnc~v~c sir L~~~~~ l~~le~hun~• -1);iU#?_I(11~I1 Il~lgl Fir.t l niun fu~~rr It Suulh .Irlirr~~m Stl'~il Iloanokc. \ irginia ~-1(l l I - I ~ l ~ November 21, 1994 Hand Delivered Ms. Brenda Holton Roanoke County Administration Center 5204 Bernard Drive Roanoke VA 24018 'mot \.i \lailim_ :\~I~Irc.. P. O. Bob I .; ;r~i~ Re: Condemnation Report and Resolution for November 22, 1994 Board of Supervisors Meeting Dear Brenda: Please find enclosed a copy of the Board report and proposed resolution with copies of the Huffman plats attached as • "Exhibit B". As you will recall, these plats were omitted from the papers delivered to you this past Friday. If anything else is needed, please do not hesitate to call. Very truly yours, MARTIN, HOPKINS & LEMON, P.C. ~~ William B. Hopkins, Jr. WBHJr/lac Enclosures • 1~/enrher Comntonx~eultlr Lair Grnnp. Lrd. ..~... r • • • TAX (14.00-2-47 PROPERTY OF HoRACE u. oeENCHAIN D.B. 1036, PG. 450 \ ~''F TAX /74.00-2-1\ LOT ~6, 'BOXWOOD HIUS' (NOT RECORDED) PROPERTY aF STEVEN Y. HUFFMAN D.B. 1051, PG. 193 ~~~ GAO ~ ~~~~~ 3~ ~S fi,~ a TAX (74.00-2-12 LOT f4, 'BOXWOOD HILLS' ( ) TAX 400-2-11 pROp~~~ LOT /2, 'BOXWOOD HILLS' STEVEN M. HUFFMAN Ic (NOT RECORDED) SANDRA B. HUFFLAN PROPERTY OF D.B. 1191, PG. 277 STEVEN M. HUFFMAN k APCO POL£ SANDRA 8. HUFFMAN /289-91 D.B. 1305, PG. 1341 - r ~ ra r~oir~ur - _ s ~xsnrucnoN ~ae~ '-' ~I~ODRI/l L ---"~50' PRIVATE R/W EX GRAVEL ROAD A>1~r-~ ra~~r ~/ -J NOTES: 1. THIS PUT IS FOR THE SOU: PURPOSE OF CREATING NEW 20' WATERLINE ANO 10' TFIAPORARY CONSiRUCT10N EASEMENTS AS SHOWN HEREON ANO DOES NOT CONSTITUTE AN ACTUAL 80UNDARY SURVEY. 2. THIS PUT WAS PREPARED WITH THE BENEFIT OF TITU: REPORTS PREPARED PREPARED BY MARTIN, HOPKINS lk LEMON, P.C. DATED 1 MARCH 1993, 20 DECEMBER 1993 RESPECTIVELY. 3. TOTAL AREA OF NE1N 20' WATERLINE EASEMENT ACROSS TAX /74.00-2-11 ~ 3,594 S.F. 4. TOTAL AREA OF NEW 20' WATERLINE EASEMENT ACROSS TAX /74.00-2-12 -2.271 S.F. S'~ 1HE NEM EASELDIIS AS SHOWN HEREON WY 8E AFF1ECTm BY TFE"~"°^". FOLLOWWC ENCU118RIWCES A. APPAUCHIAN ELECTRIC POWER CO. EASEMENTT, D.B. 269, PG. 441. 8. RIgiT-OF-WAY EASEl1ENT, D.B. 448, PC. 423. G WATER RICHT AND WATER LINE EASEMENT, D.& 774, PC. 56. D. CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. E APPAUCHIAN POWER COMPANY EASDIENT, D.& 1390, PG. 29. 6. THE NEW EASEMENTS AS SHOWN HEREON ARE AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. ELECTRIC LINE EASEMENT, SEE 0.8. 1051, PG. 195. 7. IT IS THE W11:TiT OF THIS PUT TO CREATE THE NEW EASEMENTS SHOWN HEREON TO BE PARALLII. ANO ADJACENT TO THE RIGHT OF WAY OF MMIPPOORWILL LANE I, TAX /74.00-2-4b PROPERTY OF WILLLAM E BROWN 0.8. 1250, PG.922 LEGEND EX. EXISTING S.F. SQUARE FEET BLDC BUIU)ING D.B. DEED BOOK P.G. PACE NEW 20' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ~0., UTILITY POLE OHE OVERHEAD ELECTRICITY ~w 20' w~~.arE ~~ ACROSS TAX (74.00-2-11 LINE DIRECTION DISTANCE 1-2••*-•N 28'29 49 - W.~=- ~ 21.13 =•--- 2-3 N 44.42 59 E 178.80 3-B S 43'4519 E 20.01 6-1 S 44'42 59 W 182.87 TOTAL AREA - 3 594 S.F. taw io~ w~~tuNE ~~ ACROSS TAX X74.00-2-12 LINE DIRECTION DISTANCE - N 4 1 4- 77 4• 5-6 S 43'25'23 W 116.98 6-3 N 43'45'19" W 0.01' TOTAL AREA ~ 2.271 S.F. PLAT SHOWING NEW 2 0' WATERLINE & NEW 10' TEMPORARY ~~~1,TT3 or `~ CONSTRUCTION EASEMENTS of /~• ~~•9Y ~c BEING GRANTED TO nMOTHY ~ THE. COUNTY OF ROANOKE H 4 ~ BY 7~,gG' 2 STEVEN M. HUFFMAN & f~ SANDRA B. HUFFMAN St1~0 ACROSS TAX X74.00-2-11 do TAX X74.00-2-12 SCALE: 1' 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA S- ~ U TAX /74.00-2-47 PROPERTY OF APCO POLE 93~ ~~~ HORACE Y. OBENCHAIN /298-90 Q ~ 5~~~~~, EXH F D.B. 1036, PG. 450 ~ 1 APCO POLE SQ` S ~ °HE /298-213 ~ TAx p4.oo-2-,4 a+f ~• LO TAX /74.00-2-15 T /10, 'BOXWOOD HILLS' LOT /8, 'BOXWOOD HILLS' (NOT RECORDED) TAX X74.00-2-12 ' " ~ (NOT RECORDED) PROPERTY OF BOXWOOD HILLS LOT /4, (NOT RECORDED) PROPERTY OF STEVEN 1A. HUFFYAN STEVEN M. HUFFIIAN D.B. 980 PG. 740 ~ T~ B TAX /74.00-2-16 D.B. 980, PG. 740 , HUFFYAN k OXWOOD HILLS STEVEN Y. LOT (N PROPERTY Or• OT RECORDED) SANDRA B. HUFFMAN STEVEN M. HUFFYAN k EX DWELLING PROPERTY OF D.B. 1191, PC. 277 SANDRA B. HUFFMAN D.B. 1238, PG. 1337 ~ ~, ~, ra~os~Rr \ coMSnniCT70N uam~r STEVEN Y. HUFFYAN D.B. 1051, PG. 193 9 qyf 5 _ - ' ~ :` 1 - ~ 2 3 A1[~ r~rrac~s uao~rr ~/ EX GRAVEL ROAD ~~ PPpPRR~1t~ C k P PEDESTAL NEW WATERIJNE EASEIAENT ACROSS TAX ~f74.00-2-14 LINE DIRECTION DISTANCE 2-3 N 25'38'26 E 106.25' 3-7 S 642134 E 20.00' 7-8 S 25'38 26 W 106.73' 8-2 N 6259 49 W 20.01' TOTAL AREA =2.129 SF. NEW WATERLINE EAS~E]dFNT ACROSS TAX {j74.00-2-13 UNE DIRECTION DISTANCE 1-2 N 32'2831 E 115.10 2-B S 6259 49 E 20.01 B-9 S 32'26 01 W 117.0 9-1 N 571934 W 20.00 TOTAL AREA =2.316 SF. NOTES: 1. THIS PUT IS FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE AND 10' TEMPORARY CONSTRUCTION EASEMENTS AS SHOWN HEREON AND DOES NOT CONST1TUlE AN ACTUAL BOUNDARY SURVEY. 2 THIS PUT WAS PREPARED WITH THE BENEFIT OF TITLE REPORTS PREPARED ."^- =~= PREPARED 8Y YAR71N, HOPKMS ~ LELON. P.C: DA1ED 20 OECDIBEJt 1991-". 3. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX {14.00-2-13 =2,316 SF. 4. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX (74.00-2-14 =2,129 S.F. 5. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX X74.00-2-15 =2,239 SF. 6. THE NEW EASEMENTS AS SHOWN HEREON MAY BE AFFECTED BY THE FOLLOWING ENCUYBRANCES: A. APPAUCHUIN ELECTRIC POWER CO. EASEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, O.B. 774, PG. 56. D. CHESAPEAKE AND POTOYAC TELEPHONE CO. EASEMENT, D.B. 944, PC. 407. 7. THE NEW EASEYENTS AS SHOWN HEREON ARE NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE A. ELECTRIC UNE EASEMENT, SEE D.B. 980, PG. 743 k 0.8. 1051, PG. 195. 8. APPALACHIAN POWER COMPANY EASEMENT, D.B. 1390, PG. 29. //-/~/-'l~ ' nMOTHY •~ ~Z~ Np..3754d PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS L :Z BEING GRANTED TO :~ THE COUNTY OF ROANOKE ~ BY STEVEN M. HUFFMAN ACROSS TAX #74.00-2-13, 14 ac 15 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA NEW WMFRLWE EASEw1ENT ACROSS TAX X174.00-2-15 UNE DIRECTION DISTANCE 3-4 N 24'3 26 E 10278 4-5 S 7818 58 E 34.58 5-6 S 5538 48 W 26.58 6-7 S 24 34 W 88.1 7-3 N 642134 W 20.00 TOTAL AREA =2,239 Sf. LEGEND EX. EXISTING S.F. SOUARE FT'ET BLDG BUILDING D.B. DEED BOOK P.G. PAGE NEW 20' WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY ''O.. UnUTY POLE OHE OVERHEAD ELECTRICITY UGT UNDERGROUND TE]J=PHONE IT B a u TAX X74.00-2-221 PROPERTY of TONY D. PALMER D.B. 1245, PG. 1426 TAX /74.00-2-47 PROPERTY OF APCO POLE HORACE Y. OBFNCHAIN ,@~~ /298-195 D.B. 1036, PG. 450 ~~~ aHE - TAX /74.00-2-21 \ ~~~~ \ ~' ~ ~ 9 PROPERTY OF ~ ~ ~( ~~ ORE11 D. PALMER ~ v D.B. 1013, PG. 401 ~0~5~ EX. I.P. ~~ \ /`'\ A8<IV f0' TE1~OIti1R1' 4 \ \~ ~-.~ COMBTRIICTJON EABE~ITd Q ~~ ~ S~~`tiC~~' -oME ~~~5~~~ / TAX /74.00-2-16 ~~ ~ ~' / PROPERTY of 3 ~\: STEVEN M. HUFFMAN Ic SANDRA 8. HUFFMAN D.B. 1238, PG. 1337 TAX /74.00-2-17 PROPERTY OF TROY F. PERVW D.& 1457, PG. 1352 IEGQdD EX. EXISTING S.F. SOUARE FEET BLDG BUILDING 0.8. DEED BOOK P.G. PACE NEW WATERLINE EASEMENT APCO APPALACHIAN POWER COMPANY `n+ UTILITY POLE OHE OVERHEAD ELECTRIdTY UGT UNDERGROUND TELEPHONE EASE J \ 2 TAX 74.00-2-15 LOT /10, BOXWOOp HILLS' (NOT RECORDED) PROPERTY OF STEVEN M. HUFFMAN D.B. 980, PG. 740 UGT E N 3~ Zfi EX. GRAVEL ROAD ~'~ ~Q- /, ~J~ +' "' ' /~/ NEW 20' WATFRLJNE EASfLENT ACROSS TAX X174.00-2-16 LINE DIRECTION DISTANCE 1-2 N 14'31 26 E 21.68' 2-3 S 841417 E 130.95 3-4 N 77'33 04 E 81.11' 4-5 N 671617 E 74.32 5-6 N 73'47 45 E 52.40 6-7 S 10'25 03 E 25.13 7-8 S 73'47 45 W 48.44 8-9 S 671617 W 75.14 9-10 S 77'33 04 W 87,37 10-11 N 841417 W 103.86 11-1 N 7818 58 W 34.58 TO TAL AREA ~ 8,544 S.F. NOTES: i. THIS PLAT l5 FOR THE SOLE PURPOSE OF CREATING NEW WATERLINE ANO 10' TEMPORARY CONSTRUCTION EJSEMENTS AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2 THIS PLAT WAS PERPARED WITH 1HE BENEFlT OF A i1TLE REPORT PERPARED BY MARTIN, HOPIONS do LEMON, P.C. DATED 1 MARCH 1993. 3. TOTAL AREA OF NEW WATERLINE EASEMENT ACROSS TAX X74.00-2-16 • 8,544 SF. 4. THE NEW EASEMENT'S AS SHOWN HEREON MAY BE AFFECTED 8Y THE FOLLOWING ENCUMBRANCES: A. APPALACHAN ELECTRIC POWER CO. E~-SEMENT, D.B. 269, PG. 441. B. RIGHT-OF-WAY EASEMENT, D.B. 446, PG. 423. C. WATER RIGHT AND WATER UNE EASEMENT, D.B. 774, PG. 56. D• CHESAPEAKE AND POTOMAC TELEPHONE CO. EASEMENT, D.B. 944, PG. 407. E APPALACHIAN POWER COMPANY EASEMENT, D.B. 976, PG. 683. F. WATER RIGHTS, D.B. 1013, PC. 401. PLAT SHOWING NEW WATERLINE & NEW 10' TEMPORARY CONSTRUCTION EASEMENTS /I - i v- qy 'PC,~ BEING GRANTED TO nMOTHY.. ~Z T~iE COUNTY OF ROANOKE HO ~~ BY N 7s _ ~ STEVEN M. HUFFMAN & SANDRA B. HUFFMAN ACROSS TAX #74.00-2-16 SCALE: 1" = 80' DATE: 12 NOVEMBER 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA S- i EXHIBIT B ~i AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TIIESDAY, NOVEMBER 22, 1994 ORDINANCE 112294-10 TO CHANGE THE ZONING CLASSIFICATION OF A 1.790-ACRE TRACT OF REAL ESTATE LOCATED AT THE INTERSECTION OF WASHINGTON AVENIIE AND FEATHER ROAD (PORTION OF TA8 MAP NO. 61.18-2-25) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-2 (RESIDENTIAL WITH CONDITIONS), R-1 (RESIDENTIAL), AND C-2 (COMMERCIAL) TO THE ZONING CLASSIFICATION OF C-2 (COMMERCIAL) WITH CONDITIONS AND AIITHORIZING A SPECIAL IISE PERMIT TO OPERATE A CONVENIENCE STORE IIPON TAB PARCEL 61.14-4-4.3 AND A PORTION OF 61.18-2-25 IIPON THE APPLICATION OF SHANKS ASSOCIATES P.C. WHEREAS, the first reading of this ordinance was held on September 27, 1994, and the second reading and public hearing were held October 25, 1994, and November 22, 1994; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 4, 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.790 acre, as described herein, and located at the intersection of Washington Avenue and Feather Road, (Tax Map Numbers 61.14-4-4.3 and part of 61.18-2-25) in the Vinton Magisterial District, is hereby changed from the zoning classification of R-2 (Residential District with Conditions), R-1 (Residential District), and C-2 (Commercial District) to the zoning 1 t classification of C-2 (Commercial District). 2. That this action is taken upon the application of Shanks Associates P.C. 3. That the Board of Supervisors hereby authorizes the granting of a Special Use Permit to operate a convenience store upon Tax Parcel No. 61.14-4-4.3 and a portion of 61.18-2-25 and hereby imposes the following special use permit conditions: (1) Coal combustion by-products (CCB) shall not be placed: (A) In areas subject to base floods unless it can be shown that CCB can be protected from inundation or washout and that flow of water is not restricted; (B) With the vertical separation between the CCB and the maximum seasonal water table or bedrock less than two feet; (C) Closer than: (1) 100 feet of any perennial stream in a down- gradient direction, (2) 100 feet of any water well (other than a monitoring well) in existence at the onset of the project. (3) 25 feet of a bedrock outcrop, unless the outcrop is properly treated to minimize infiltration into fractured zones. (4) 100 feet of a sinkhole, or (5) 25 feet from any property boundary or, in the case of projects permitted by the DMME, 25 feet from the permit boundary, except where the adjacent property is VDOT right-of-way and the CCB is covered by pavement or concrete. (NOTE: All distances are to be measured in the horizontal plane.) (D) In wetlands, unless applicable federal, state and local permits are obtained; (E) On the site of an active or inactive dump, 2 unpermitted landfill, lagoon, or similar facility, even if such facility is closed. (2) The owner/applicant shall prepare appropriate design plans and a design report addressing the following requirements. This plan and report shall be submitted to the County for its review and comment prior to commencing construction. (A) A survey benchmark shall be identified and its location referenced on drawings and maps of the site. (B) During construction and filling, off-site runoff shall be diverted around the use, reuse or reclamation areas. The uncovered active CCB fill areas shall be graded to a maximum slope of 5 percent and a smooth surface maintained to provide for sheet flow runoff and to prevent dusting. Runoff from the use, reuse or reclamation area shall be controlled and contained by use of diversion ditches, sediment traps, berms and/or collection ponds in accordance with the site erosion control plan. The use, reuse or reclamation projects shall be designed to divert surface water run-on from a 25-year, 24-hour storm event. (C) Finished side slopes shall be stable and be configured to adequately control erosion and runoff. Side slopes of 33 percent will be allowed provided that adequate runoff controls are established. Steeper side slopes may be considered if supported by necessary stability calculations and appropriate erosion and runoff control features. All finished slopes and runoff management units shall be supported by necessary calculations and included in the design report. (D) The finished top slope shall be at least 2$ to prevent ponding of water, except where covered by a building, a paved roadway, a paved parking surface, paved walkways or sidewalks, or similar structures. (E) Upon reaching the final grade, the placed material shall be covered in accordance with the requirements of Section 3.4 of the proposed Virginia DEQ Regulation Governing Management of Coal Combustion By-Products. (3) The owner/applicant shall submit an operation plan addressing the following requirements. This plan and 3 report shall be submitted to the County for its review and comment prior to commencing construction. (A) Tracking of mud or CCB onto public roads from the site shall be controlled at all times to minimize nuisances. (B) The addition of any solid waste including but not limited to hazardous, infectious, construction, debris, demolition, industrial, petroleum- contaminated soil, or municipal solid waste to CCB is prohibited. (C) Fugitive dust shall be controlled at the site so it does not constitute nuisances or hazards. (D) After preparing the subbase, CCB shall be placed in no greater than 12-inch layers. The CCB shall then be compacted to a minimum 95 percent of the maximum dry density achievable at its optimum moisture content in accordance with the Standard Proctor method, ASTM test designation D 698, or to a minimum of 80 percent relative density as determined by ASTM test designation D 4254 for coal combustion bottom ash and boiler slag. Field compaction tests shall be taken for each 5,000 cubic yards placed. (E) A surface run-on and run-off control program shall be implemented to control and reduce the infiltration of surface water through the CCB and to control the runoff from the placement area to other areas and to surface waters. (F) Runoff shall not be permitted to drain or discharge into surface waters except when authorized under a VPDES Permit issued pursuant to the State Water Control Board Regulation No. VR 680-14-01, or otherwise approved by the County. (G) CCB site development shall be in accordance with the Virginia Erosion and Sediment Control Regulations (VR 625-02-00) or the Coal Surface Mining Reclamation Regulations (VR 480-03-19), as applicable. (4) Within 90 days after placement of the final cover is complete, the owner/applicant shall submit to the County. (A) A survey plat prepared by a professional land surveyor registered by the Commonwealth, indicating the location and dimensions of the placement areas. 4 The plat filed with the Clerk of the Circuit Court for Roanoke County shall contain a note, prominently displayed, which states that "Coal Combustion by-products have been placed in a structural manner on this property in accordance with Commonwealth of Virginia Department of Environmental Quality VR 672-20-10, n e~~e~-~3-~=~- ~n (5) The owner/applicant shall submit to the County: (A) A description of the nature, purpose and location of the CCB site, including a topographic map showing the site area and available soils, and geological maps. The description shall include an explanation of how CCB will be stored prior to use, reuse or reclamation, if applicable. (B) The estimated beginning and ending dates for the operation. (C) An estimate of the volume of the CCB to be utilized. (D) A description of the proposed type of CCB to be used, reused or reclaimed, including physical and chemical characteristics of the CCB. The chemical description shall contain the results of TCLP analyses for the constituents shown in Table 1 of the State regulations. The description shall also contain a statement that the project will not manage CCB that contain any constituent at a level exceeding those shown in the table. 4. That said real estate is more fully described as follows: REZONING - LEGAL DESCRIPTION Portion of Tax Parcel 61.18-2-25 - BEGINNING on a point on the eastern right-of-way line of Feather Road (State Route 654); thence, S. 45 deg. 46' S5" E. 20.42 feet to a point; thence S. 35 deg. 29' 56" E. 105.68 feet to a point; thence S. 19 deg. 53' 20" E. 16.90 feet to a point; thence leaving said right- of-way line, S. 64 deg. 24' 16" W. 353.77 feet to a point; thence S. 74 deg. 12' 19" W. 67.18 feet to a point; thence N. 35 deg. 38' 32" W. 62.45 feet to a point; thence N. 29 deg. 97' 53" E. 34.79 feet to a point; thence N. 76 deg. 27' S4" W. 75.89 feet to a point; thence N. 57 deg. 08' 03" W. 65.62 feet to a point; thence N. O1 deg. 00' 46" W. 70.27 feet to a point; thence N. 84 deg. 35' 03" E. 352.61 feet to a point; thence S. 84 deg. 12' 47" E. 35.39 feet to a point; thence N. 73 deg. 28' 23" E. 21.02 feet to a point; thence N. 44 deg. 5 55' 35" E. 45.33 feet to a point; thence N. 39 deg. 44' 33" E. 20.76 feet to a point, said point being the Point of Beginning, said property containing 1.790 acres, more or less SPECIAL OSE PERMIT - LEGAL DESCRIPTION Tax Parcel 61.14-4-4.3 and a Portion of 61.18-2-25 - BEGINNING on a point on the southern right-of-way line of Washington Avenue (State Route 24 - 50' right-of-way); thence N. 84 deg. 35' 03" E. for a distance of 268.86 feet to a point, said point being a point on the western right-of-way line of Feather Road (State Route 654 - variable width right-of-way); thence along right-of-way line of Feather Road S. 45 deg. 46' 55" E. for a distance of 282.92 feet to a point; thence, S. 35 deg. 29' S6" E. for a distance of 105.68 feet to a point; thence S. 19 deg. 53' 20" E. for a distance of 16.90 feet to a point; thence leaving said right-of-way line S. 64 deg. 24' 16" W. for a distance of 353.77 feet to a point; thence S. 74 deg. 12' 19" W. for a distance of 67.18 feet to a point; thence S. 35 deg. 38' 32" W. for a distance of 62.45 feet to a point; thence N. 29 deg. 07' 53" E. for a distance of 34.79 feet to a point; thence N. 76 deg. 27' 54" W. for a distance of 75.89 feet to a point; thence N. 57 deg. 08' 03" W. for a distance of 65.52 feet to a point; thence N. 01 deg. 00' 46" W. for a distance of 310.52 feet to a point, said point being the Point of Beginning, together and subject to covenants, easements, and restrictions of record, said property containing 3.851 acres, more or less. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the revised Ordinance with deletion on page 5, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson 6 A COPY TESTE: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 7 -• .-~ ~~T~ ,~ ,~ O NORTH _ ~~ DEPARZMENT of PLANNrn1G ~r/Tio~~~~; SHa~/Ks ~ssocl~gr~s, P.~. AND ZONING 7'd X MAW # : ~ /. /~ •- ~[_ t~, 3 a•ul P/o !o /. /B -1- 25' ri •. i~4/JcST r?EZo.v~ R/ a.~d ~2c ro C2 ~d sPFC~,~~ U5~ f~iQM/TS ACTION NO. ITEM NUMBER / " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 1994 AGENDA ITEM: Petition of Shanks Associates P.C. to Rezone 1.790 Acres from R-2C, R-1 and C-2 to C-2 and Obtain a Special Use Permit to Operate a Convenience Store with Fast Food, Located at the Intersection of Washington Avenue and Feather Road, Vinton Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The public hearing for this rezoning and Special Use Permit request was originally heard by the Board of Supervisors on October 25, 1994. The petitioner had planned to use coal combustion by- products (fly ash) as fill material at the site. At that meeting, the Board of Supervisors continued the issue until November 22 to allow the Department of Engineering and Inspections to review the use of fly ash as fill material. Attached is the original rezoning information and a memorandum from Assistant Director of Engineering and Inspections George Simpson regarding the results of their review. Mr. Simpson will be present at the meeting to answer questions. Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~~ M E M O R A N D U M T0: Board of Supervisors FROM: George W. Simpson, III, P.E. j~~~ Assistant Director of Engineering & Inspections DATE: November 14, 1994 SUBJ: The Foodette (Special Use Permit) Concept plans for the above development were submitted to this office on August 8, 1994 as part of the normal development review process. It was not until September 15, 1994 that we found out that CCBP (coal combustion by-products) flyash was being proposed as structural fill material for the site. At that point, we conferred with the County Attorney and upon his advice, began to research the regulations and gather information about the proposed use. We found that the use of the flyash material, as proposed, is exempt from VR 672-20-10 (Virginia DEQ Solid Waste Management Regulations) and would, additionally, be exempt from the proposed VR 672-20-20 (Virginia DEQ Regulation Governing Management of Coal Combustion By-Products). Having looked further at the proposed use of this material and talked with regulatory officials, engineers, industry representatives and others, we are comfortable with the proposed concept and proffered conditions as outlined in the proposed ordinance for the Board's consideration. The proffered conditions are from the proposed CCBP Regulations and are geared to giving some assurance that the location and operations of the construction are appropriate for this type of material. I have copies of the review chronology, DEQ Regulations, literature on the use of CCBP, chemical analyses, and correspondence should you need additional information. Please advise if you have questions. ae pc: Paul M. Mahoney, County Attorney ..~~~ `~ { PETITIONER: SHANKS ASSOCIATES P.C. CASE NUMBER: 3410/94 Planning Commission Hearing Date: October 4, 1994 Board of Supervisors Hearing Date: October 25, 1994 A. REQUEST Petition of Shanks Associates P.C. to rezone 1.790 acres from R-2C, R-1 and C-2 to C-2 and obtain a Special Use Permit to operate a convenience store with fast food, located at the intersection of Washington Avenue and Feather Road, Vinton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION In response to the Commission, Ms. Scheid commented as follows: we do not know when the consultant's study will be complete--a letter to them did not go out until ten days ago; the County Attorney's office will have to determine the County's liability; DEQ is in the process of reviewing their coal ash standards, but as we understand it now, fly ash is not allowed as fill material; Vinton's public wells are located in this area; fly ash is being disposed of by Apco and shipped in from Glen Lynn; petitioner has considered other fill material but because of costs, they are not feasible; a Special Use Permit is required for a convenience store and fast food. D. RECOMMENDED CONDITIONS Fly ash will not be used as fill material unless approved by Roanoke County's Engineering Department. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition with the following condition: fly ash will not be used as fill material unless approved by Roanoke County's Engineering Department. The motion carried with the following roll call vote: AYES: Thomason, Robinson, Witt, Ross, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Terrance H ngton, retary Roanoke ounty Planning Commission STAFF REPORT <- PETTT]ONER: SHANKS ASSOCIATES PREPARED BY: TIM BEARD CASE NUMBER: 3410/94 DATE: OCTOBER 4, 1994 PART I A. EXECUTIVE SUMMARY at zoning mcludrng Ft-1, ;,R 2, C 1, `anet C=2 B. DESCRIPTION This is a petition of Shanks Associates P.C. to rezone 1.790 acres from R-2C, R-1 and C-2 to C-2 and obtain a Special Use Permit to operate a convenience store with fast food, located at the intersection of Washington Avenue and Feather Road, Vinton Magisterial District. Specifically, the rezoning portion of the request would provide for the construction and operation of a greenhouse while the Special Use Permits apply to all proposed convenience store activities. C. APPLICABLE REGULATIONS Convenience store are permitted by right in neighborhood commercial zones and by Special Use Permit in AV and C-2 districts. Use and design standards include limited prepared food sales on premises, the exterior display of merchandise for sale, and the prohibition of vehicles for sale. Garden centers are permitted by right in C-2. Use and design standards include the creation of a 10-foot wide planting strip adjacent to any public street right-of-way. Within the strip, one large deciduous or evergreen or small deciduous tree shall be planted every 30 linear feet. Also the storage and/or display of goods and materials in the planting strip is prohibited. The subject property is within the 100-Year Floodplain and must conform to applicable federal and county requirements. A commercial entrance permit will be required by VDOT. Site development plans must be reviewed and approved by County staff before a building permit is issued. The VA Department of Environmental Quality will consider the owner's proposal for floodplain filling especially with respect to the material proposed. (See Environment Section.) PART II A. ANALYSIS OF EXISTING CONDffIONS 2 ~~' ~'f Location: The subject parcel is situated southwest of the Washington Avenue/Feather Road intersection. The site is in the Vinton Community Planning area and urban services are available. TogoaraphyNe etation: The site drops sharply southward and levels off to a more gentle slope further to the south. The vacant property is covered by high grass and deciduous shrub growth. Surrounding Neighborhood: The subject site is zoned R-1, R-2 conditional, and C- 2. Vacant C-2 zoned property lies north across Route 24. East across Feather Road, vacant C-2 and occupied R-1 parcels are found. To the south exists vacant single and two-family residential property. West of the site lies R-2 and C-1 property. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: The owner proposes to build a 10,400 square foot, one story, log construction convenience store; one or more greenhouses totaling ± 7,000 square feet to the rear of the convenience store and afour-pump island, canopy- covered gasoline sales area. A second canopy-covered, one-pump island may be constructed for diesel fuel sales. At this time, the greenhouses are proposed for horticultural uses only. A limited portion of the convenience store is proposed for fast food operations. None of the buildings or structures proposed will exceed 30 feet in height. Access/Interior Circulation/Traffic Generation: The petitioner proposes one access point each from Washington Avenue and Feather Road. VDOT reports that the deceleration lane proposed for eastbound Route 24 traffic should be extended around the corner with Feather Road to as near the southeast property corner as possible where the proposed access from Feather should be constructed, rather than near the intersection with VA 24 as shown on the concept plan. The highway department is also concerned with the potential for higher traffic volumes in the predominantly residential collector area south of Route 24. As proposed two-way traffic will be able to access the entire site with the exception of the greenhouse(s) proposed behind the convenience store. Total proposed parking (65 spaces) will be adequate provided plant sales do not occur from the greenhouse(s) which could increase the supply needed by 10-12 additional spaces. Adrive-through lane to serve the proposed fast food operation is indicated at the southwest building corner. Traffic generation is anticipated in the 800-1,000 vehicle trip-ends per day range for all proposed uses combined. The 1994 ADT on this portion of Route 24 was 25,167 vehicles. The 1986 ADT on Feather Road was 3,152 vehicles. In 1987, four accidents were reported at the Route 24/Feather Road intersection. Environment: Portions of subject site lie within the floodway and the 100-Year Floodplain. Compliance with all applicable federal, state, and local laws is required. 3 ~~~" ~`I` The owner has proposed the use of coal combustion byproducts (fly ash) as fill material for this project. At Roanoke County's request, a consultant is investigating the feasibility of the idea, the potential adverse impacts (if any), specific applicable regulations governing the use of this type of fly ash, and what liability issues are at stake for the owner and/or the County. The consultant will conduct sampling and analysis of the material and perform chemical composition and physical properties testing prior to addressing the County's concerns. The VA Department of Forestry reports that water quality and wildlife habitat will be negatively impacted and that the property's best use may be watershed protection. Fire & Rescue/Utilities: Regarding fire and rescue travel time, a four to five minute trip can be expected for emergency vehicles. Water and sewer service will be provided by the Town of Vinton. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site is designated Development by the 1985 Comprehensive Plan. This designation delineates areas for planned residential communities. Limited retail support to new residential areas may be permitted. Specifically, commercial and agricultural (greenhouse) activities are not addressed by Development category policies. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD Site and building plans, erosion and sediment control and stormwater management plans must be reviewed and approved. This action will occur only after determination of the acceptability of the proposed fill material and following acquisition of the Special Use Permits and rezoning request in this petition. The proposal can comply with the zoning ordinance and its accompanying standards. PART III STAFF CONCLUSIONS The proposal to construct a convenience store (including gasoline sales) with fast food and a garden center is comparable to the 1992 proposal involving only a convenience store and gas sales. However, the underground characteristics proposed for the project at this time are quite different. Moderate traffic impacts, especially on Feather Road south toward Hardy Road are expected. Potential land use impacts are unknown at this time. COUNTY OF RO~AIVOKE DEPT, OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (7031772-2030 . `For staff use only ~_,, date recei~ received by: ,~ , application ZA date: placards issued: 805 date: Case Number: ~/~y/~/~ f 'S: i::: ~:::::::~::::::i:i:i:i: is °:i: is ~:::::~ •::~::::;:;.,.,:,.,.:. . .,.j. . ~t~,h y~! ,;,~..;.isisisisisisisE:E:isi:;:::E:ise:isi:;:;e:isi:::::::isi:;:;:;::::::::::::::::i:::::::;:;i:i'• 'C i:tf~ ~:li•~eiiiciiiii?'?iSiiiii'•`'•"°'i~liii~ii::::i~i:::i:;:;:::;:::~:~:::::~E:::::°:::;.;.;:;:i:g:;:::i:~. . Check type of application filed (check all that apply): ® REZONING L~J SPECIAL USE aVARIANCE Applicant's name: Shanks Assoc~.ates, P.C. Phone:(703) 343- 313 L Address: uck Avenue Lip Code: Roanoke VA 1 Owner's name: Gerald W. Fairchild W.E. Cundiff Co. Phone: Inc , . Address: 1313 Washington Acre. 109 Polland St zip Code: Vinton VA 2417. 70 , 4 - / ~, , _ Location of property: Tax Map Numbers 1 .14 -4 -4.3 ;Portion o f 61 .18 - ~,` a~~t~;;-2.4 @ Feather Road Magisterial District: Vinton Community Planning Area: Sizeof garc~esl:.y ~ 4 ~ 7 ~ Existing Zoning: R-2C & R-], (Rezoning) & C-2 (Special Use) . 90 , acres Existing Land Use: Vacant , . ~-~~``''~sq:ft. *Rezoning 1.790 Acres ;;:: ••~ :. ._ .~.. .., .: .~•i. : ~ .~ ::: : ::: :: :: : :::::s ::::::::: : : : : : : Proposed Zoning: C - 2 For Sta// Use Only Proposed Land Use: Convenience store with gas pumps, fast Use Type: ' food, and garden center. ..................... : ....... Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE !S REQUIRED FIRST. Ooes the parcel meet the minimum criteria..for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request) YES NO X :_€: •::, . . ::::. :.: l::•::~:~:~:~•~:~ ::::::::::::::::::::::::::::::::::~:~:~:~:~::::::::::::::::::::~:::::~:::~::::::::: iii)€:.:.:.: :....~. . .:. .,..:. . : . : : ::::::: '~ `~`~'~`""' ''`''''''`'`'`'`'''" ~'~'~' :.:.:.:.:.:.:.:.:::::::::::::::::::::::: : : : Variance of Section(s) , , _ of the Roanoke County Zoning Ordinance in order to:. ~ N/A - ,: Is the application complete? Please check it enclosed. APPLICATION WILL NOT B~ ACCEPTED IF Ar`!`( OF THESE ITEMS ARE MISSING OR INCOMPLETE. Rtf V i NS V R/S V X Consultation X 8 1/2" x 11" concept plan X Application fee X Application X '~? Metes and bounds descri tion N / X P r .: Proffers, if applicable Justification N/n ~~~~ Water and sewer application X Adjoining property ov~ners /hereby certify that / am either the owner o/ the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: ~~ 731 85 2-25 ~• For Staff Use On/y: Case Number Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. T "s project furthers the purpose of the Zoning Ordinance by providing a itional acreage to facilitate development of an existing commercial pr petty. The additional acreage provides sufficient area to grade the site in a manner which will provide convenience of access and allow commercial .n rances to be as far away as practical from the intersection of Feather Road 3n Route 24. This additional acreage affords a grading plan which will avoid ~1 cing walls adjacent to the floodplain, resulting in a more attractive ie elopment. There are no historic buildings on the sire. The project will ,n outage economic development by providing employment opportunities and .n ancing the tax base. The project is not located near any airports and will io encroach into the Wolf Creek Floodwav. I Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Th s project conforms to the general guidelines of the Comprehensive Plan for tr nsition areas by enhancing the quality of Highway frontage development. Si nage and landscaping will be provided in accordance with the County or finances, resulting in an esthetically pleasing site. The sire presently is a vacant tract, vegetated with low 1 in an buffering will be provided, both alonggadjoiningbvacant residentialening pr perties, and road frontages. Minimal commercial entrances along adjacent ro ds are being proposed. Lighting will be dir-acted away from adjoining pr perties. The best use for this property is retail development, which is co sistent with nearby uses. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Th s project will have a tremendous impact on the property as well as the ne ghborhood, by the orderly development of a vacant tract of commercial real es ate along Route 24. The development is•consistent in use with other de elopment along Route 24. All of the adjoining properties are undeveloped. P tic utilities such as water and sewer are available and the applicant is w .:ing closely with the Town of Vinton for these services. Surrounding roads ar~ adequate and fire and rescue services are available. r ~ ~ 31 3 Luck Avenue 0 ENGINEERS Roanoke, Virginia 2401 6 0 SURVEYORS [7037 343-6685 0 PLANNERS [7037 345-1 51 9 (Fax7 .Municipal Services • Commercial & Residential Site Development • Boundary, Topographic ~ Loan Surveys • Water Systems • As-Built and Downtown Surveys August 26, 1994 Tax Parcel No. 61.14 -4 -4.3 an d a portion of 61.18-2-25 Foodette Convenience Store Job No. 793022 Mr. Terrence L. Harrington Director of Plannin g ~' County of Roanoke ~~`, ~ 5204 Bernard Drive, Suite 22C r., ~ Roanoke, Virginia 24018 v~ ~r~ :.:~~{r~ ;; a ~~; ~` x 1 f ' \~~ , ~,~i ~.,j L `~ '~,~ ~' ~~G 2 6 ~~~4 Dear Mr. Harrington : LrY ~. ~ ~ . ~ : ~ 9 "'>i.; ` ;' i -~v,~;~v: ~Jts~v 'l Please find enclosed a completed application for tezorung and special use for the referenced site. Also enclosed are checks to>~a111ng $1089, 8 1/2" x 11" concept plan, metes and bounds legal descriptions,~'nd a list of adjoining property owners. The water and sewer application and proffers are not applicable. Please advise once your staff has completed its review. Should you questions, please contact either Fred Shanks, III or myself at 343-6685. ~~~~~2~ W. Michael Wool wine Mr. Jerry Fairchil d ,,.~tt.., N V l d, 1 d fl 1 d 3 0 N 0 0 + ao ~ ~~ i ~ ad 31130004 3 H1 ~ R~ jwaceau uairr~.xa ~»cw ~r~ractn eye s~~ni~rrd-sdot~rdns-sds.~r~ror~s- od s~t~ravssd sa+~rs .~~ _ ~? /q I ~, ~~ 7 J ~~ ~~ ~- 1 l ~~ ~~ iit=s }~ F 36~ Ziii~ aj3 o` ; y •; y ~ gas a ~~E ~'aa S 9 3 Q h b ~ ' .. ~ }~ r t ~' l ~ ~ ~ i 2 O n ' i +~ 3f;;~ 3v ~];i~j ti ti!?~ •7 I •~ 19 ' ~ ~ '~;• % Asa .~,....1 ~..~,. ~'~ :' .~ ~'''~/';'w• ON.~. ia? ~=oa . \ 1 - 9 Rrn,y,^Vpprt~ U ~s-r r I 1 - ~y~ 'I 1 tlT' I ~ `+ow°~5°r n. ~ ! J' '~ t t ur-r.,. .+r. • * ~ r.i•r SPRI ROV m ' 1 A a[srN '.';;r ~„„ ~ t I ~ car/r ! oars-IN ?~C ~ *++ 8' gip; CHEST MOUE ~ MIrTIORO Z4 TNI.CTR~ i y SOWA( OR Cr V .va UNOENNO O pF r ~ ` ~~ C : tgJ ~ I r ~ / • I ~ ,_, ,c M _. ~ ~... -,..raarr 6 ~Y a C I,S,aE o~ a1p.wR[ ~gJ0.G OvrRIpOR ~: . ~ > r SL'$N YA:: FY V, ~ dL I`°`°°""` ~ ~ = VICINITY MAP `"'°`"/ P°`'"~%~ _e ; r~G ~~ ~-/ 4 ~.ed ~ k D NORTH • ~ ~. 2 ~, • .~ ~~, r -0- • ~ ~ 31 ~ Y -'~ ,r^ ,•.- ~ - /_ •rI 7 ZA 23 f J IS \ . A w 2„ l eiw 261 / ~t,2 H IITo /'` .. ,sw _ ~ .- I -_ -- \ L ~- -~ ~ ~we.nieor.e -- ,_.__ - .- 24 c ao sus -1 ~ ^ /1 1'• 100 \ / ~ o, C I p : .. [IS 1.1 \ ANnc 9D74 VY ~~~ `__ 23 `liw. Nwiw ~ I1lC -~! u..a. tZ2 ~. ~ 2.~ ~ O ~ 9 bid- ~ / ~I ~ '~`• +.~ BpTA O s G N r,p ~ ~-2.22 i z ~~ ~_ ~ ~~~°~ ~ -ro sl.ls-z-2s ~.,~, ::° / ~ r • 100' \ l , , / ,, s r p ~ i •i •J / C ~ 271 \ • `~. u ~ ~ ~ I `,. 4 v ~ ~' 1 v a ~~ ~ a :g ~ ~ ~ Or ~''~/ _ ~ - ~ v ~ J4 O:m4 / . 7w .r Nw~r I _ ~~ *~ DEPARTMENT OF PI,~INNII~TG ~T/Tio~~E,~; SHA~/K~S ~fS50C/<iTFS, P.~. " AND zotvnvc 7'dX ~y<W # : ~/.i~-- ~-~,3 aha ~~o ~i./B-,L-zS iQE4[JcST r,T /~~ZDit/G R/ ctrl f?2c 7'O C2 G~c1 SPEGi~t~ U5~ PERMITS ~~ ~ 7 " ~~ OLVER a`1CORPORATED Consulting Engineers .Environmental Laboratories 1116 South Main Street Blacksburg, Virginia 24060 October 11, 1994 Mr. George W. Simpson, III Assistant Director for Engineering and Inspection Department Roanoke County 3738 Brambleton Avenue Roanoke, VA 24018 ,z~;~i5:61~j is ~ ~ ~~ ~' ,,. .: ar.~. J ~ • ~~^~~ Re: Proposed Use of CCBP Flyash as Fill Material in Roanoke County Foodette Site Dear George: My review of the information that you forwarded to my attention on the above subject leads me to conclude and/or recommend the following: 1. Regulatory issues concerning coal combustion by-products (CCBP) are addressed at §3.3 of the Virginia Solid Waste Management Regulations (VR 672-20-10). This section cites several conditional exemptions from regulatory requirements for CCBPs. The relevant exemption appears at §3.3.B.1., which exempts CCBPs from regulatory requirements when "used as a base, sub-base or f ll material under a paved road, the footprint of a structure, a paved parking lot, sidewalk, walkway or similar structure." Although it is not clear whether the fill must be entirely covered by one or more of the above-mentioned superstructures, this exemption does appear to allow the use of CCBP flyash for the intended purpose. I have been attempting since early last week to gain clarification from DEp on the extent of cover issue, as well as on any reporting or record-keeping issues that may need to be addressed. I will keep trying to establish contact, and will inform you of the outcome once contact has been made. 2. Beyond compliance with the Solid Waste Management Regulations, I strongly encourage the County to request from the prospective developer a wetlands delineation of the affected property. This should be performed to determine whether a permit is needed prior to initiating the fill activities. Information on wetlands determinations can be obtained from the local Corps of Engineers field office. u~ { Blacksburg, VA (703) 552-5548 Mr. George W. Simpson, III Page 2 October 11, 1994 ~1-~ .-~--+ I ,~- In addition to attempting to contact DEQ concerning regulatory issues, I have also placed a call to Ron Burckhead, who is acknowledged to be Virginia Power`s expert on beneficial uses for CCBP. As with the DEQ, I will let you know what I find out from Ron, once contact is made. I hope this helps. Please feel free to call with questions or comments. Sincerely, ~_ David W. Gi7ftiths, Ph.D. President DWG/ma p:UnarketUetter~dwg-situp Ski 1' BY ~ OLVFR I `C ~~ 7~`~` ~V f~ NC.OfiPORATED :10-19-94 9:09~.y ENGIIVF~'RINCr 7037722108:# 2/ 2 Consulting Engineers • Environmental Laboratories 1118 South Main Street Blacksburg, Virginia 24060 (k:tober 17, i 994 Mr. George W. Simpson, III Assistant Director for Engineering and Inspection Department Rt.~anokc County 3738 Bramblcton Avcnuc Roanoke, VA 24018 Re: Use of rlyash as Structural Fill Dear George: ~~ r~ On today's date I spoke to Ron IIttrckhead of Virginia Power rc;barding the above subject. Rtm indicated that (7.yash may be uaed as structural rill provided that one taf the two following conditions are met: 1. The area containing the fill is covered in its entirety by an irnpernieable surface structure (pavement, huilding, etc.); or 2. The flyash must bc; mixed with cement prior to undertaking the fill operation. Run lurther advised me that: (1) no guidance exists regarding cement to flyash ratio; (2) thc:rc arc no reporting or reconikeeping rcyuircments as of this date; and (3) although a n;port does nit need to he filed with a regulatory agency, it is nonetheless prudent to document in the facility records all pertinent details (c.g., source of flyash, dates that till. operations begin and end; quantity of Ilyasl~ used, qual~tity of cement added, etc.). Un the basis of this information, which is consistcni with my reading and interpretation of Virginia's Solid Waste Management Regulations, the use of coal combustion by-products (flyash) a.~ structural till is an acceptable practice, conditioned only by the above-mentioned items 1 and 2. The only remaining issue is that of a wetlands delineation, which 1 still feel should be undertaken prior to any final approvals that the County may be required or reyuested w grant. Sinccrcl . ~c..1 David W. Griffiths, Ph.D. President DWCIma p:~tutketUeltecWwg-situp. t Blacksburg. VA (703) 552-5548 .. l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, O~~ , 1994 N~ z~ ~ Ic ~' Y ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.790-ACRE TRACT OF REAL ESTATE LOCATED AT THE INTERSECTION OF WASHINGTON AVENUE AND FEATHER ROAD (PORTION OF TAX MAP NO. 61.18-2- 25) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-2 (RESIDENTIAL WITH CONDITIONS), R-1 (RESIDENTIAL), AND C-2 (COMMERCIAL) TO THE ZONING CLASSIFICATION OF C-2 (COMMERCIAL) WITH CONDITIONS AND AUTHORIZING A SPECIAL USE PERMIT TO OPERATE A CONVENIENCE STORE UPON TAX PARCEL 61.14-4-4.3 AND A PORTION OF 61.18-2-25 UPON THE APPLICATION OF SHANRS ASSOCIATES P.C. WHEREAS, the first reading of this ordinance was held on September 27, 1994, and the second reading and public hearing were G~ IU~~, zZ~ X95 y held October 25, 1994; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 4, 1994; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.790 acre, as described herein, and located at the intersection of Washington Avenue and Feather Road, (Tax Map Numbers 61.14-4-4.3 and part of 61.18-2-25) in the Vinton Magisterial District, is hereby changed from the zoning classification of R-2 (Residential District with Conditions), R-1 (Residential District), and C-2 (Commercial District) to the zoning classification of C-2 (Commercial District). 1 T-I 2. That this action is taken upon the application of Shanks Associates P.C. 3. That the Board of Supervisors hereby imposes the following special use permit conditions: (1) Coal combustion by-products (CCB) shall not be placed: (A) In areas subject to base floods unless it can be shown that CCB can be protected from inundation or washout and that flow of water is not restricted; (B) With the vertical separation between the CCB and the maximum seasonal water table or bedrock less than two feet; (C) Closer than: (1) 100 feet of any perennial stream, (2) 100 feet of any water well (other than a monitoring well) in existence at the onset of the project. (3) 25 feet of a bedrock outcrop, unless the outcrop is properly treated to minimize infiltration into fractured zones. (4) 100 feet of a sinkhole, or (5) 25 feet from any property boundary or, in the case of projects permitted by the DMME, 25 feet from the permit boundary. (NOTE: All distances are to be measured in the horizontal plane.) (D) In wetlands, unless applicable federal, state and local permits are obtained; (E) On the site of an active or inactive dump, unpermitted landfill, lagoon, or similar facility, even if such facility is closed. (2) The owner/applicant shall prepare appropriate design plans and a design report addressing the following requirements. This plan and report shall be submitted to the County for its review and comment prior to commencing construction. 2 T-1 (A) A survey benchmark shall be identified and its location referenced on drawings and maps of the site. (B) During construction and filling, off-site runoff shall be diverted around the use, reuse or reclamation areas. The uncovered active CCB fill areas shall be graded to a maximum slope of 5 percent and a smooth surface maintained to provide for sheet flow runoff and to prevent dusting. Runoff from the use, reuse or reclamation area shall be controlled and contained by use of diversion ditches, sediment traps, berms and/or collection ponds in accordance with the site erosion control plan. The use, reuse or reclamation projects shall be designed to divert surface water run-on from a 25-year, 24-hour storm event. (C) Finished side slopes shall be stable and be configured to adequately control erosion and runoff. Side slopes of 33 percent will be allowed provided that adequate runoff controls are established. Steeper side slopes may be considered if supported by necessary stability calculations and appropriate erosion and runoff control features. All finished slopes and runoff management units shall be supported by necessary calculations and included in the design report. (D) The finished top slope shall be at least 2~ to prevent ponding of water, except where covered by a building, a paved roadway, a paved parking surface, paved walkways or sidewalks, or similar structures. (E) Upon reaching the final grade, the placed material shall be covered in accordance with the requirements of Section 3.4. (3) The owner/applicant shall submit an operation plan addressing the following requirements. This plan and report shall be submitted to the County for its review and comment prior to commencing construction. (A) Tracking of mud or CCB onto public roads from the site shall be controlled at all times to minimize nuisances. (B) The addition of any solid waste including but not limited to hazardous, infectious, construction, debris, demolition, industrial, petroleum- contaminated soil, or municipal solid waste to CCB 3 ~~ { is prohibited. (4) (5) (C) Fugitive dust shall be controlled at the site so it does not constitute nuisances or hazards. (D) After preparing the subbase, CCB shall be placed in no greater than 12-inch layers. The CCB shall then be compacted to a minimum 95 percent of the maximum dry density achievable at its optimum moisture content in accordance with the Standard Proctor method, ASTM test designation D 698, or to a minimum of 80 percent relative density as determined by ASTM test designation D 4254 for coal combustion bottom ash and boiler slag. Field compaction tests shall be taken for each 5,000 cubic yards placed. (E) A surface run-on and run-off control program shall be implemented to control and reduce the infiltration of surface water through the CCB and to control the runoff from the placement area to other areas and to surface waters. (F) Runoff shall not be permitted to drain or discharge into surface waters except when authorized under a VPDES Permit issued pursuant to the State Water Control Board Regulation No. VR 680-14-O1, or otherwise approved by the County. (G) CCB site development shall be in accordance with the Virginia Erosion and Sediment Control Regulations (VR 625-02-00) or the Coal Surface Mining Reclamation Regulations (VR 480-03-19), as applicable. Within 90 days after placement of the final cover is complete, the owner/applicant shall submit to the County. (A) A survey plat prepared by a professional land surveyor registered by the Commonwealth, indicating the location and dimensions of the placement areas. The plat filed with the Clerk of the Circuit Court for Roanoke County shall contain a note, prominently displayed, which states the owner/applicant's future obligation to restrict disturbance of the site. The owner/applicant shall submit to the County: (A) A description of the nature, purpose and location of the CCB site, including a topographic map showing the site area and available soils, and 4 T- geological maps. The description shall include an explanation of how CCB will be stored prior to use, reuse or reclamation, if applicable. (B) The estimated beginning and ending dates for the operation. (C) An estimate of the volume of the CCB to be utilized. (D) A description of the proposed type of CCB to be used, reused or reclaimed, including physical and chemical characteristics of the CCB. The chemical description shall contain the results of TCLP analyses for the constituents shown in Table 1 of the State regulations. The description shall also contain a statement that the project will not manage CCB that contain any constituent at a level exceeding those shown in the table. 4. That said real estate is more fully described as follows: REZONING - LEGAL DESCRIPTION Portion of Tax Parcel 61.18-2-25 - BEGINNING on a point on the eastern right-of-way line of Feather Road (State Route 654); thence, S. 45 deg. 46' 55" E. 20.42 feet to a point; thence S. 35 deg. 29' S6" E. 105.68 feet to a point; thence S. 19 deg. 53' 20" E. 16.90 feet to a point; thence leaving said right- of-way line, S. 64 deg. 24' 16" W. 353.77 feet to a point; thence S. 74 deg. 12' 19" W. 67.18 feet to a point; thence N. 35 deg. 38' 32" W. 62.45 feet to a point; thence N. 29 deg. 97' 53" E. 34.79 feet to a point; thence N. 76 deg. 27' 54" W. 75.89 feet to a point; thence N. 57 deg. 08' 03" W. 65.62 feet to a point; thence N. O1 deg. 00' 46" W. 70.27 feet to a point; thence N. 84 deg. 35' 03" E. 352.61 feet to a point; thence S. 84 deg. 12' 47" E. 35.39 feet to a point; thence N. 73 deg. 28' 23" E. 21.02 feet to a point; thence N. 44 deg. 55' 35" E. 45.33 feet to a point; thence N. 39 deg. 44' 33" E. 20.76 feet to a point, said point being the Point of Beginning, said property containing 1.790 acres, more or less SPECIAL USE PERMIT - LEGAL DESCRIPTION Tax Parcel 61.14-4-4.3 and a Portion of 61.18-2-25 - BEGINNING on a point on the southern right-of-way line of Washington Avenue (State Route 24 - 50' right-of-way); thence N. 84 deg. 35' 03" E. for a distance of 268.86 feet to a point, said point being a point on the western right-of-way line of Feather Road (State Route 654 - variable width right-of-way); thence along right-of-way line of Feather Road S. 45 deg. 46' 55" E. for a distance of 282.92 feet to a point; thence, S. 35 5 I "•- deg. 29' 56" E. for a distance of 105.68 feet to a point; thence S. 19 deg. 53' 20" E. for a distance of 16.90 feet to a point; thence leaving said right-of-way line S. 64 deg. 24' 16" W. for a distance of 353.77 feet to a point; thence S. 74 deg. 12' 19" W. for a distance of 67.18 feet to a point; thence S. 35 deg. 38' 32" W. for a distance of 62.45 feet to a point; thence N. 29 deg. 07' 53" E. for a distance of 34.79 feet to a point; thence N. 76 deg. 27' S4" W. for a distance of 75.89 feet to a point; thence N. 57 deg. 08' 03" W. for a distance of 65.52 feet to a point; thence N. O1 deg. 00' 46" W. for a distance of 310.52 feet to a point, said point being the Point of Beginning, together and subject to covenants, easements, and restrictions of record, said property containing 3.851 acres, more or less. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. rezoneshanks 6 ". ,~ , Pete ~k. Cc mldt Director Post•It'" brand tax lranemlttal memo 76'71 r of p.p.. - ulf rom or K/ o. o. ep . one r ex ~ x r .,.r.,=:Dp~:..l:.. CC)~i[IVI®N~V~ALT~ of VIR~~IN~A DRPARTMENT OF ENVIRONMENTAL QUALITY Waste Management Regional Office Grammer Village 3035-E Peters Creek Road, t+111V Roanoke, VA 24019 (703) 562-3555 Octobrar 25, 1994 Harry Nickens P.O. BOx 1.3186 Roanoke, Virginia 24038-3186 RE: Use of Coal Combustion by-products as fill material. Dear Mr. Nickens: This letter ie in response to our telephone conversati~ October 24 and October 25, 1994 concerning the use of Combustion by-products as fill material. The Virginia solid Management Regulations (VSWMR), VR 671-20-10, conditionally Coal Combustion by-product$ (GCB's) from regulation as a waste, provided that they are: "1. Used as a base, sub-base or fill material road, the footprint of a structure, a paved sidewalk, walkway or similar structure;" and/or Ti 8endereon s on Coal sets empt oli.d under a ~aved parking lot, "2. Processed with a cementitious binder to prods. stabilized structural fill product which is spreac compacted with proper equipment for the construction project with a specified end use;" Condition one requires that the horizontal extent of the surfaces be at least equal to the horizontal extent of all placed at the site. The second condition requirc3 that metre mixed with cement and used as structural fill must be constz ice a and of a awed CB's ial9 cted . . Mr. Harry Nickens October 35, 1994 Page 2 a for a specific project, and that project construction must within 12 months of the filling operation. I'"' I egin In either of these situations, the proposed Regul tion Governing Management of Coal Combustion By-products would not apply. If allowed, you may wart to consider adding restrictio s to your approval. Specific sections of she proposed regulation that may be added as conditions are: 2.3.C.3.; 3.1..A. through 3. .E.; 3.2.8.; 3.2.C.; and 3.3.A. through 3.3.G.. ThARP_ are not req fired by law; they are only suggestions based on the proximity o the project to Wolf Creek. Should you have any further questiota concerning this ma~ please do not hesitate to contact our office. HDD:hdd Sincerely,p~,~ H. Deem Downs, Jr. Environmental Engineer Senior cc: Katherine Glass, Environmental Inspector Senior tter, «««END««« 12/ 1/94 To: Terry Harrington Arnold Covey John Birckhead Paul Mahoney Please replace the first page of Ordinance 112294-10 already sent you with the attached page. The date in the heading was corrected to read November 2 2 , 1994 instead of October 25, 1994, and reference to the public hearing on November 22, 1994, was added to the first paragraph. Thanks. Brenda Holton 1 Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 22, 1994 ORDINANCE 112294-11 AMENDING PROFFERED CONDITIONS ON THE REZONING OF A 125-ACRE TRACT OF REAL ESTATE (A PORTION OF TAB MAP NO. 64.02-2-50) LOCATED ON UB 11/460, 2 MILES EAST OF E%IT 132 OF I-81 IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2C, CONDI- TIONAL, TO THE ZONING CLASSIFICATION OF I-2C, CONDITIONAL (MODIFICATION TO PROFFERED CONDITIONS) UPON THE APPLICA- TION OF INDIIBTRIAL DEVELOPMENT AUTHORITY OF ROANORE COUNTY WHEREAS, a portion of the property was rezoned to M-2 (now I- 2) with proffered conditions in 1990 (Ordinance 102390-11); and WHEREAS, the Roanoke County Planning Commission hearing on this matter was held on November 1, 1994; and WHEREAS, the first reading of this ordinance was held on October 25, 1994; and the second reading and public hearing were held on November 22, 1994; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 125 acres (a portion of TA% MAP NO. 64.02-2-50) and located on US 11/460, 2 miles east of exit 132 of I-81 in the Catawba Magisterial District is hereby changed from the zoning classification of I-2C, Industrial District, with proffered condi- tions, to the zoning classification of I-2C, with amended proffered conditions. %-Z 1 2. That this action is taken upon the application of the Industrial Development Authority of Roanoke County. 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1990, which the Board of Supervisors hereby amends as follows: 1) The use of the property will be limited to the manufac- ture and assembly of products. 2) Vehicular access will be limited to Route 11/460. No vehicular access will be permitted off of Yale Drive. Rail access will be permitted to the property. 3) The height of the principal structures, regulated by the provisions of the ordinance, on the premises shall not exceed 60 feet measured from the ground level at the structure. 4) A buffer zone shall be established from any principal structure or outside storage facility to any property line adjoining existing residentially zoned property. This buffer zone shall be a minimum of 100 feet. 5) The measured noise omissions from the facility shall not exceed an average of 80 dba over a one hour test period at the property line adjoining any existing residentially zoned or residentially used property. 6) Lighting shall be directed away from any adjoining residential property. Lighting poles shall not exceed 40 feet in height measured from the ground and shall not 2 exceed a lumen level of approximately 4 foot candles at the pavement level. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Nickens, Eddy NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 T- ~~ ~ f H *\\ r ~~ ~, iV O O O d ~ N ~, 1 s ~.. - Roanoke County Department of Economic Development Valley TechPark 0 ~W~yJ 1- O N .sos ;,e5 '`~: ~~ M V / Q ~ ~ ~ ~S OJ ~ ~ ~ U N Q H ~ Q J Qj ~-I ~¢ O rj ii .or`s U Q F- O -fi ~ U Q !- M O ~.j ~ ~-I Z ~ _ ~~ o ~ ~ HS ~~ W Q Z ~ .- --~ 0.. J ~ a o O ~ = ~ ~ e ~ = J V ~ ~ Q ~ W ~ a V ~W ~ ~ aQ ~& ~~ ~ o ~~ ~ ~~ ~ O Z b _"+'r o ~j , ;, S~ •~ ~ , tcLS ~ N ~~ ~N ~~ .M Alts .4tt.~ `.+_ a 8 0I Q . 'i~ - p V ~ ~~.+j` / <~° a 3 ,~~ w,n~ ` ~ / F O w F- O o ,,~\ ~ ~ ~ ~f ,~ rur .qy,~{ .trst~ \ ~~ ~ ~ ~« U cp Q f"' O~ O N .i J .-- ~/ «~ ~` i~ ~~~ I O PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY ! " CASE NUMBER: 35-11/94 Planning Commission Hearing Date: November 1, 1994 Board of Supervisors Hearing Date: November 22, 1994 A. REQUEST Petition of the Industrial Development Authority of Roanoke County to amend the proffered conditions for buffer yards, located on US 11/460, 2 miles east of exit 132 of I-81 in the Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked if the other proffers are necessary since a new zoning ordinance has been adopted. Mr. Harrington stated that only the buffer proffer was advertised and is the only one being addressed this evening. D. PROFFERED CONDITIONS 1) The use of the property will be limited to the manufacture and assembly of products. 2) Vehicular access will be limited to Route 11/460. No vehicular access will be permitted off of Yale Drive. Rail access will be permitted to the property. 3) The height of the principal structures, regulated by the provisions of the ordinance, on the premises shall not exceed 60 feet measured from the ground level at the structure. 4) A buffer zone shall be established from any principal structure or outside storage facility to any property line adjoining existing residentially zoned property. This buffer zone shall be a minimum of 100 feet. 5) The measured noise omissions from the facility shall not exceed an average of 80 dba over a one hour test period at the property line adjoining any existing residentially zoned or residentially used property. 6) Lighting shall be directed away from any adjoining residential property. Lighting poles shall not exceed 40 feet in height measured from the ground and shall not exceed a lumen level of approximately 4 foot candles at the pavement level. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Robinson, Witt, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance Ha gton, Sec ary Roanoke Co my Planning Commission J ~ ~^ INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY AMENDED PROFFER OF CONDITIONS: 1) The use of the property will be limited to the manufacture and assembly of products. 2) Vehicular access will be limited to Route 11/460. No vehicular access will be permitted off of Yale Drive. Rail access will be permitted to the property. 3) The height of the principal structures, regulated by the provisions of the ordinance, on the premises shall not exceed 60 feet measured from the ground level at the structure. 4) A buffer zone shall be established from any principal structure or outside storage facility to any property line adjoining existing residentially zoned property. This buffer zone shall be a minimum of 100 feet. 5) The measured noise omissions from the facility shall not exceed an average of 80 dba over a one hour test period at the property line adjoining any existing residentially zoned or residentially used property. 6) Lighting shall be directed away from any adjoining residential property. Lighting poles shall not exceed 40 feet in height measured from the ground and shall not exceed a lumen level of approximately 4 foot candles at the pavement level. 11/1/94 . / ~; Owner' s Signature : ~ /~..~ z~~,~~~v,~( County of Roanoke ~~ ~' Department of Planning and Zoning Memorandum TO: Planning Commission FROM: Terry Harrington~~~' DATE: October 28, 1994 RE: Rezoning Request of the Industrial Development Authority Roanoke County (IDA); I-2C to I-2C; Modification of Proffered Condition Pertaining to Buffer Yard Requirements. Background In 1990, Roanoke County acting upon a request of the IDA, rezoned a 125 acre tract from M-1 to M-2 (Now I-2). The rezoning request was submitted, and eventually approved, in anticipation of the rezoned site, and other adjoining lands, being used for a manufacturing facility owned by the Allied-Signal Corporation. The 1990 rezoning accepted six conditions proffered by the IDA. (See attached listing of 1990 conditions.) One of these conditions (d), established a minimum of a 200 foot buffer zone between any structure or outside storage, and any residentially zoned property. This condition was deemed particularly important by the staff given the scale and nature of the operations proposed by Allied Signal. Following Allied-Signal's decision not to locate on this site, Roanoke County began to plan for the use of this site as an industrial park. Funding for Valley Tech Park, has been accumulated from local, state and federal sources, and has been used to begin the development of an industrial park conceptually envisioned to contain as many as thirteen industrial lots. (See map accompanying application). Recently an industrial prospect expressed interest in Lots #4 and #5 in the proposed park. These lots abut residentially zoned properties near Yale Drive and thus are subject to the 200 minimum buffer yard requirement. The applicant has now indicated that this 200 foot requirement will impede the usefulness and development of these lots, and has thus requested that the minimum buffer requirement for the area shown on the application be reduced from 200 feet to 100 feet. • Analysis T= a The staff believes that the requested 100 foot minimum buffer is appropriate provided the applicant offers through proffer guarantees that the proposed grading of this area will accomplish through design, a "buffer equivalent" of the 200 feet originally adopted in 1990. The rezoning application indicated that the current prospect interested in the site would utilize a grading plan that increased the effectiveness of the proposed 100 foot buffer by using the resultant topography to partially buffer the proposed building. However, since there are no guarantees that these two proposed lots will be used for the current prospect, or that the site will eventually be graded in the manner stated, the staff believes that proffers are needed to guarantee that a sufficient buffering effect is achieved either through a linear distance of 200 feet or a combination of topography and a linear distance of the minimum 100 foot requested. Staff has presented to the applicant for consideration, the following proffer proposal: "A buffer zone shall be established from any principal structure, or outside storage facility to any property line adjoining residentially zoned property. This buffer shall be (a) a minimum of 200 feet in width, or (b) 100 to 199 feet in width provided grading and landscaping (at the time of planting), within the proposed buffer area and site to be developed results in a topography and landscape design that effectively screens approximately 50~ of the proposed building height as viewed and measured at points along the residentially zoned property line." The adoption of such a proffer will help to ensure that buildings within 200 feet of residentially zoned land will be partially buffered by topography and vegetation. Given that there are no current guarantees regarding the type or scale of industrial uses that will eventually locate on these I-2 parcels, the staff believes that the proffer suggested is a reasonable approach to promoting flexibility in the marketing and development of these sites, while at the same time offering an appropriate degree of buffering for surrounding owners. ~~ 1.._J • • • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only (` date re~i a received by: ap lication fee: PC/BZ ~ eJ ,J - plac s s s s BOS date!/ BOS date/~ / Case umber: ~"~ ` ~ ~~ Check type of application filed (check all that apply): ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development Authority of Roanoke County Phone: 772-2069 Address: 1919 Electric Road, P.O. Box 20068, Roanoke, VA Zip Code:24018 Owner's name: Same as above Phone: Address: Zip Code: Location of property: Valley TechPark Tax Map Number: 64.02-2-50 Located on U. S. 11/460, 2 miles from Magisterial District: Catawba Exit 132 on the I-81 system Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: I-2C 177+ acres Existing Land Use: Developing Industrial Park sq.ft. Proposed Zoning: I-2C to I--2C with change in buffer ........................... For staff use on/y .. Proposed Land Use: Industrial Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES X NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v X Consultation 8 1 /2" x 1 1 "concept plan Application fee X Application <:;~'`. Metes and bounds description ~`.`x~ Proffers, if applicable X Justification X ~ Water and sewer application X Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. i ~ ~ ~ Owner's Signature: _ '.~~.,,~--~" ~_ ,~.~..- ~ ,,.~.r.-- r _ _.~; For Staff Use Only: Case Number ~~ Applicant Industrial Development Authority of Roanoke County, VA Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The purpose of this request is to encourage economic development activities that provide desirable employment and enlarge the tax base. By reducing the buffer from 200 feet to 100 feet and designing a mix of landscaping and berm area, the view will be enhanced. Existing grades of the proposed buffer range from 1,230 to 1,270 feet. These will remain constant. The proposed finished floor level is 1,235, with a finished ceiling of 23 to 26 feet or an elevation of 1, 258 to 1, 261 feet. Thus, much of the building will be screened or lower than the natural topography. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The site has been planned for an industrial park since 1990 when Allied-Signal announced plans to build a facility on the 179 acre tract. In 1990, the citizens of Roanoke County approved a bond referendum that included $7.50,000 for infrastructure improvements at the site. Currently, Phase I of these infrastructure improvements are being made. Additional improvements would be made to facilitate the location of a manufacturer on lots-4 and 5. The 1985 County Land Use Plan identified the site as an area where growth should be stimulated. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. In regards to infrastructure improvements, the County is funding these improvements. Regarding emergency services, all are readily available. Adjoining property owners are aware that they reside near an industrial park. o~ ROAbiO2CE COUNTY UTILITY DEP?~RTMBNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOSED DEVELOPMENT 10/3/94 Date Industrial Development Authority Name of Applicant of Roanoke County, Virbinia phone 772-2069 Address of Applicant 1919 Electric Road - P.0. Box 20068, Roanoke, VA 24018 Name of Developer Avis Construction Company phone 982-0355 Address of Developer 521 Rutherford Avenue, NE, Roanoke, VA 24012 Name of Design Engineer T•P. Parker & Son phone 387-1153 Address of Design Engineer P.0. Box 39, Salem, VA 24153 Name of Con tac t Person Brian T. Duncan Economic Development Department ~~~_~ntig Name of Proposed Development Valley TechPark - MascoTech, Inc. T e of Develo ment an YP p d proposed number of units (Be specific) Industrial Location of proposed development (FURNISH COPY OF MAP AND PLP~VIMETRIC NL~~ER) Glenvar, adjacent to U.S. Route 11/460 Size of proposed development in acres: 17+ of 179 Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum feet MSL. Maximum feet MSL Is this application for a development that will be a part or section of a larger future development? No x Yes if yes, provide map of entire area if available. 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