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HomeMy WebLinkAbout1/10/1995 - RegularF~ aN~ ti ~ p ROANOI{E COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 10, 1995 w.urr o nr ~e rna Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement In order to partlcipate in or aftend Board of Supervisors meet/ngs or other programs and activitles sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provfde at least 48- hours notlce so that proper arrangements may be made. A. OPENING CEREMONIES (3.-00 P.M.) 1. Roll Call. ALL PRESENT AT 3:06 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. REQUESTS TO POSTPONE,ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS LBE ADDED ITEM E-5 RESOLUTION SUPPORTING THE ESTABLISHMENT OF A SMALL BUSINESS INCUBATOR IN ROANOKE i ® R.~yaea P~- VALLEY. BIJ ADDED ITEM E-6. AMENDMENT TO LEGISLATIVE PROGRAM TO OPPOSE CHARTER SCHOOLS BILL. LBE OPPOSED TO ADDITION AND FELT SHOULD NOT BE CONSIDERED AT THIS TIME. FM RULED ISSUE COULD BE HEARD AT THIS MEETING LBE APPEALED THE RULING OF THE CHAIR BTiT MOVED TO VOTE ON WHETHER TO HEAR PROPOSED ITEM E-6 AT THIS MEETING AYES-BI~T,EGK,HCN,FM NAYS-LBE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Lee B. Eddy For His Service as Chairman of the 1994 Board of Supervisors. R-11095-1 EGK MOTION TO APPROVE AYES-BI;T,EGK,HCN.FM ABSTAIN-LBE 2. Resolution of Appreciation to Congressman Rick Boucher for Securing an Economic Development Grant for Valley TechPark. R 11095-2 BIT MOTION TO APPROVE URC D. BRIEFINGS 1. Update on the Roanoke Valley Economic Development Partnership Activities. (Beth Doughty, Executive Director) PRESENTED BY BETH DOUGHTY AND TORN WILLIAMSON. PRESIDENT ' 2 E. NEW BUSINESS 1. Request for Funds for the County's Share of the Regionalization Study. (Diane Hyatt, Finance Director) A-11095-3 HCN MOTION TO APPROVE $3,000 APPROPRIATION URC 2. 1995 Appointments of Board Members to Committees, Commissions and Boards. (Elmer C. Hodge, County Administrator) A-11095-4 BOARD CONSENSUS TO APPROVE 1995 COMIVIITTEE ASSIGNMENTS WITH ABOLISIIlVIENT OF SALEM CABLE TV NEGOTIATING CONIlVIITTEE AND LEE EDDY REPLACING FUZZY 11,IINNIX ON CLEAN VALLEY CONIlVIITTEE. 3. Request for Emergency Appropriation to Make Repairs and Improvements to Public Safety Buildings. (John Chambliss, Assistant County Administrator) A-11095-5 HCN MOTION TO APPROVE ONLY DOOR REPAIRS AND DATING AND AIR CONDITIONING AT CLEARBROOK WITH OTHER REQUESTS INCLUDED IN THE BUDGET PROCESS - NO VOTE BL.T SUBSTITUTE MOTION TO APPROVE ALTERNATIVE #1 APPROPRIATE $92.000 FOR SEVERAL FIRE AND RESCUE BIJII.DINGS AND REPLACE HEAT/AIR CONDITIONING AT CLEARBROOIC AYES-BI+T,EGK,FM NAYS-LBE~IICN 4. Request for Approval of the Roanoke County Employee Handbook. (D. Keith Cook, Human Resources Director) A-11095-6 BLT MOTION TO ADOPT THE HANDBOOK AYES-BI;T,EGK,FM NAYS-LBE, HCN 3 5. Adoption of Resolution Supporting Establishing of Small Business Incubator is Roanoke Valley. (Lee B. Eddy, Supervisor) R 11095-7 FM MOTION TO ADOPT RESO URC 6. Request to Amend the Legislative Program to Oppose the Charter Schools Bill (Bob Johnson, Supervisor) BIJ MOTION TO CONVEY TO SCHOOL BOARD THE BOARD OF SUPERVISOR'S CONCERNS ABOUT THE CHARTER SCHOOL BILL AND THAT BOS WILL SUPPORT ACTION THE SB TAKES WITH THE OPTION TO REVISIT THE ISSUE AFTER MORE INFORMATION IS KNOWN. AYES-BI;T~EGK,HCN,FM NAYS-LBE F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance to Amend Section 22-82, Rates and Fees of Chapter 22, Water, and Section 18-168, Schedule of Charges of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County Code. ((Gary Robertson, Utility Director) BI.J MOTION TO APPROVE 1ST READING 2ND - 1/24/95 - URC LBE REOUESTED ORDINANCE CHANGE FROM ROOM TO GUEST ROOM :r BIT REQUESTED REPORT ON STATE COMPARISON OF UTILITY RATES 4 Z. Ordinance Authorizing the Vacation of a Portion of An Existing 15-Foot Sanitary Sewer Easement and Acceptance of a Relocated Portion of the Same Easement Across Lot 9, Box 6, Plat of One Oak Road. (Paul Mahoney, County Attorney) LBE MOTION TO APPROVE 1ST READING WITH HIS SUGGESTED CHANGES TO ORD. 2ND - 1/24/95 - URC 3. Ordinance Authorizing the Lease of a Parcel of Real Estate for a Well Lot in Brookwood Subdivision in Exchange for Agreement to Cornet' Said Well Lot to Marie S. Harrison Upon Abandonment of Well and Surplus of Remaining Well Lot Property. (Paul Mahoney, County Attorney) BOARD CONSENSUS THAT STAFF CONTINUE TO NEGOTIATE WITH ADTACENT PROPERTY OWNERS. 4. Ordinance Authorizing Corneyance of an Easement to Appalachian Power Company for Electric Service Across Property Owned by the Board of Supervisors Near Spring Hollow for the Water Treatment Facility. (Paul Mahoney, County Attorney) EGK MOTION TO APPROVE 1ST READING 2ND - 1/24/95 - URC 5. Ordinance Authorizing the Corneyance of Roanoke County's Interest in Certain Real Estate (Regional Sanitary Landfill) to the Roanoke Valley Resource Authority, Subjecting Said Property to Certain Protective Covenants, and Certain Other Provisions. (Paul Mahoney, County Attorney) BT~T MOTION TO APPROVE 1ST READING 2ND - 1/24/95 - URC 6. Ordinance Authorizing the Acquisition of a Permanent Sanitary Sewer Easement from Stranna L. Arthur, Lyle M. s Arthur, and Patricia A. Holt in Connection with the Ogden Center Property. (Paul Mahoney, County Attorney) BLT MOTION TO APPROVE 1ST READING 2ND - 1/24/95 - URC 7. Ordinance Authorizing the Acquisition of a Permanent Sanitary Sewer Easement from Honeywood Associates in Connection with the Ogden Center Property. (Paul Mahoney, County Attorney) BIT MOTION TO APPROVE 1ST READING 2ND - 1/24/95 - URC 8. Ordinance Vacating and Closing an Unimproved Section of Old Road Lying Between Properties Owned by Stranna Arthur, Et Als, (Tax Map No. 77.15-1-12) and the County School Board of Roanoke County (Tax Map No. 77.15-1-11), and Extending in a Northeasterly Direction through Property of Honeywood Associates (tax Map No. 77.15-1-10) to the Existing Ogden Road. (Paul Mahoney, County Attorney) BI.~T MOTION TO APPROVE 1ST READING 2ND AND PH - 1/24/95 - URC 9. Ordinance Vacating and Closing a 0.220 Acre Strip of Unused and Unimproved Public Right-of--Way Bounded on the East Side by the Existing Right-of--Way for Ogden Road (Route 681) and Bounded on the West Side by a Parcel of Land Known as the Ogden Center Property (Tax Map No. 77.15-1-11) and to Authorize Sale of Said Parcel as Part of the Ogden Center Property. (Paul Mahoney, County Attorney) BLT MOTION TO APPROVE 1ST READING 2ND AND PH - 1/24/95 - URC L SECOND READING OF ORDINANCES 6 J. PUBLIC HEARING 1. Public Hearing for Citizen Comment for Intermodel Surface Transportation Enhancement Act (ISTEA) Grant applications: (a) Submitted 6y the Hanging Rock Battlefield and Railway Preservation Foundation for the Hanging Rock Civil War Site and Greenway in the Catawba Magisterial District. (b) Submitted by the Roanoke County Parks and Recreation Department for the Garst Mill Park Greerrway in the Windsor Hills Magisterial District; and (c) Submitted by the Metropolitan Richmond Convention and Visitors Bureau for a Statewide Program to Interpret Civil War Sites Titled "Virginia's Civil War Trail" that Includes the Hanging Rock Battlefield. R 11095-8 HCN MOTION TO ADOPT RESO NO CITIZENS SPOKE IL APPOINTMENTS 1. Court-Community Corrections Policy Board A-11095-9 IiCN NOMINATED DANA MARTIN TO ANOTHER THREE-YEAR TERM EXPIRING 12/31/97 BI;T MOTION TO CONFIRM NOMINATION URC L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENTAGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R 11095-10 BI{T MOTION TO ADOPT CONSENT RESO 1. Approval of Minutes -December 13, 1994 2. Request from the School Board for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Law Incidence Population. A-11095-10.a 3. Acceptance and Appropriation of Grant from the Trust Fund of the Comprehensive Services Act. A-11095-10.b 4. Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program. A-11095-10.c 5. Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into The Virginia Department of Transportation Secondary System. A-11095-IO.d 6. Donation of Sanitary Sewer Easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinder and Cathy G. Kinder. A-11095-10.e 7. Donation of a 15-Foot Drainage Easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation. A-11095-10.f M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: Asked ECH and TMC to prepare a summary of oast reports showing county ridership and costs for Valley Metro. Supervisor Tohnson: Reminded the Board that they decided itwas less expensive to provide taxi service than pay for Valley Metro. Supervisor Kohinke: Announced he had received a wood crafted a "tax shelter" from a constituent. (2) Announced he was attending Legislative Dav in Richmond on February 9. FM, ECH, and PMMwill also attend. EGK will also attend the Chairman's Institute on 2/10 and 2/11. Supervisor Eddy: (1) Advised that he asked PMM to check state code as to why Salem does not qualify as a partner in a regional jail. PMM resuonded this was a Dent. of Corrections determination, and another locality has already challenged the action. (2) Announced he was pleased with the elimination of the reserved parking spaces; (3) Reviewed the video of the 12/13 meeting and thought it looked good. FM and EGK recommended checking on viewership of the show to see if it will be a worthwhile project. (4) Read editorial by Mr. Longaker o osing elimination of BPOL tax in RT&WN and has written him expressing his thanks. Supervisor Minnix advised his assessment increased almost X10,000. (2) Stated that all organizations and individuals wishing to speak on the orouosed 1995/96 budget should come to one public hearing. N. CITIZENS' COIVIlVIENTS AND COMMUNICATIONS Mrs. Lamb advised that she moved her single-wide trailer from property owned by her daughter to property she owned because the County would not allow them to subdivide the property. She was informed by County that she could not move a single ,wide trailer in Roanoke County and County suggested she move the trailer on her property located in Montgomery Co where single-~wides are allowed. Because trailer is still in Roanoke County, she cannot get electricity HCN MOTION THAT TEMPORARY ELECTRICAL PERMIT BE ISSUED AND PMM TO WORK WITH PLANNING IN MONTGOMERY COUNTY TO ADTUST BOUNDARY LINE SO HER TRAILER IS IN MONTGOMERY COUNTY -WITHDRAWN. STAFF TO WORK WITH MRS. LAMB TO RESOLVE PROBLEM O. REPORTS 9 BIT MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of November 30, 1994. P. RECESS FOR MEDIA QUESTIONS JAN VERTEFF'~m T F_ RT&WN, ASKED WHETHER THE EXECUTIVE SESSION WAS ACTUAL OR POTENTIAL LEGAL MATTER, Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section Z.1-344A (7) Consultationwith legal counsel and briefings by staff pertaining to a specific legal matter requiring legal advise by Counsel, i.e. Negotiations with the Town of Vinton. HCN MOTION TO GO INTO EXECUTIVE SESSION AT 6:16 P.M. URC R CERTIFICATION OF EXECUTIVE SESSION R-11095-11 BI+T MOTION TO RETURN TO OPEN SESSION AT 7.20 PM AND ADOPT CERTIFICATION RESOLUTION - URC S. ADJO T ADJOURN AT 735 P.M. - UW io 0~ ROAN ,~.~ ti • p ~ c~ ° w az ~~~~ ~~ ~~~~ .~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 10,1995 ,~ ~ ~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each .month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-200 We request that you provide at /east 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper 1. Resolution of Appreciation to Lee B. Eddy For His Service as Chairman of the 1994 Board of Supervisors. D. E. F. G. H. 2. Resolution of Appreciation to Congressman Rick Boucher for Securing an Economic Development Grant for Valley TechPark. BRIEFINGS 1. Update on the Roanoke Valley Economic Development Partnership Activities. (Beth Doughty, Executive Director) NEW BUSINESS 1. Request for Funds for the County's Share of the Regionalization Study. (Diane Hyatt, Finance Director) 2. 1995 Appointments of Board Members to Committees, Commissions and Boards. (Elmer C. Hodge, County Administrator) 3. Request for Emergency Appropriation to Make Repairs and Impravements to Public Safety Buildings. (John Chambliss, Assistant County Administrator) 4. Request for Approval of the Roanoke County Employee Handbook. (D. Keith Cook, Human Resources Director) REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS FIRST READING OF ORDINANCES 1. Ordinance to Amend Section 22-82, Rates and Fees of Chapter 22, Water, and Section 18-168, Schedule of Charges of Chapter 18, Sewers and Sewage Disposal, of the Roanoke 2 County Code. ((Gary Robertson, Utility Director) 2. Ordinance Authorizing the Vacation of a Portion of An Existing 15-Foot Sanitary Sewer Easement and Acceptance of a Relocated Portion of the Same Easement Across Lot 9, Box 6, Plat of One Oak Road. (Paul Mahoney, County Attorney) 3. Ordinance Authorizing the Lease of a Parcel of Real Estate for a Well Lot in Brookwood Subdivision in Exchange for Agreement to Corney Said Well Lot to Marie S. Harrison Upon Abandonment of Well and Surplus of Remaining Well Lot Property. (Paul Mahoney, County Attorney) 4. Ordinance Authorizing Corneyance of an Easement to Appalachian Power Company for Electric Service Across Property Owned by the Board of Supervisors Near Spring Hollow for the Water Treatment Facility. (Paul Mahoney, County Attorney) 5. Ordinance Authorizing the Corneyance of Roanoke County's Interest in Certain real Estate (Regional Sanitary Landfill) to the Roanoke Valley Resource Authority, Subjecting Said Property to Certain Protective Covenants, and Certain Other Provisions. (Paul Mahoney, County Attorney) 6. Ordinance Authorizing the Acquisition of a Permanent Sanitary Sewer Easement from Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt in Connection with the Ogden Center Property. (Paul Mahoney, County Attorney) 7. Ordinance Authorizing the Acquisition of a Permanent Sanitary Sewer Easement from Honeywood Associates in Connectionwith the Ogden Center Property. (Paul Mahoney, County Attorney) 8. Ordinance Vacating and Closing an Unimproved Section of Old Road Lying Between Properties Owned by Stranna Arthur, Et Als, (Tax Map No. 77.15-1-12) and the County 3 School Board of Roanoke County (Tax Map No. 77.15-1-11), and Extending in a Northeasterly Direction through Property of Honeywood Associates (tax Map No. 77.15-1-10) to the Existing Ogden Road. (Paul Mahoney, County Attorney) 9. Ordinance Vacating and Closing a 0.220 Acre Strip of Unused and Unimproved Public Right-of--Way Bounded on the East Side by the Existing Right-of--Way for Ogden Road (Route 681) and Bounded on the West Side by a Parcel of Land Known as the Ogden Center Property (Tax Map No. 77.15-1-11) and to Authorize Sale of Said Parcel as Part of the Ogden Center Property. (Paul Mahoney, County Attorney) I. SECOND READING OF ORDINANCES J. PUBLIC HEARING 1. Public Hearing for Citizen Comment for Intermodel Surface Transportation Enhancement Act (ISTEA) Grant applications: (a) Submitted by the Hanging Rock Battlefield and Railway Preservation Foundation for the Hanging Rock Civil War Site and Greenway in the Catawba Magisterial District. (b) Submitted by the Roanoke County Parks and Recreation Department for the Garst Mill Park Greenway in the Windsor Hills Magisterial District; and (c) Submitted by the Metropolitan Richmond Convention and Visitors Bureau for a Statewide Program to Interpret Civil War Sites Titled "Virginia's Civil War Trail" that Includes the Hanging Rock Battlefield. K. APPOINTMENTS 1. Court-Community Corrections Policy Board L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENTAGENDA ARE 4 CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -December 13, 1994 2. Request from the School Board for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population. 3. Acceptance and Appropriation of Grant from the Trust Fund of the Comprehensive Services Act. 4. Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program. 5. Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into The Virginia Department of Transportation Secondary System. 6. Donation of Sanitary Sewer Easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinder. 7. Donation of a 15-Foot Drainage Easement on Lot 8, Block 1, Section 3, Fain~vay Forest Estates, from FFE Development Corporation. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMIVIENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of November 30, 1994. P. RECESS FOR MEDIA QUESTIONS Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultationwith legal counsel and briefings by staff pertaining to a specific legal matter requiring legal advise by Counsel, i.e. Negotiations with the Tawas of Vinton. R CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT 6 ~ Y "~ AT A REGULAR MEETING OF THE BOARD OF BUPERVISORS OF ROANORE COUNTY, VIRGINIA,. HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-1 OF APPRECIATION TO LEE B. EDDY FOR HIS SERVICE AS 1994 CHAIRMAN OF THE BOARD OF SIIPERVISORS WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County Board of Supervisors during 1994; and WHEREAS, during Mr. Eddy's term as Chairman, the County achieved a variety of accomplishments, including: o Dedication of the Clifford D. Craig Memorial Dam and the beginning of construction of the water treatment plant at the Spring Hollow Reservoir; o Completion of several important projects including renovations to the Hollins Library, the opening of Valley TechPark and Explore Park, and major road improvements to Routes 220 and 11/460; o Increased emphasis on regionalization efforts resulting in quarterly meetings with other Roanoke Valley governments, and the signing of a joint sewage treatment plant contract; and o Establishment of programs to protect the Valley's natural resources for future generations by the enactment of a Roanoke River Conservation Overlay District, involvement in protecting the mountain ridgelines and Blue Ridge Parkway viewshed, and development of a Community Visioning Process. WHEREAS, Mr. Eddy also worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to LEE B. EDDY for his service as Chairman during 1994 and for his belief in democracy and participation by citizens in local government. r On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Eddy A COPY TESTE: `~na~ ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION OF APPRECIATION TO LEE B. EDDY FOR HIS SERVICE AS 1994 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County Board of Supervisors during 1994; and WHEREAS, during Mr. Eddy's term as Chairman, the County achieved a variety of accomplishments, including: o Dedication of the Clifford D. Craig Memorial Dam and the beginning of construction of the water treatment plant at the Spring Hollow Reservoir o Completion of several important projects including renovations to the Hollins Library, the opening of Valley TechPark and Explore Park, and major road improvements to Routes 220 and 11/460. o Increased emphasis on regionalization efforts resulting in quarterly meetings with other Roanoke Valley governments, and the signing of a joint sewage treatment plant contract. o Establishment of programs to protect the Valley's natural resources for future generations by the enactment of a Roanoke River Conservation Overlay District, involvement in protecting the mountain ridgelines and Blue Ridge Parkway viewshed, and development of a Community Visioning Process. WHEREAS, Mr. Eddy also worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to LEE B. EDDY for his service as Chairman during 1994 and for his belief in democracy and participation by citizens in local government. .~. AT A REGULAR MEETING OF TH8 BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-2 OF APPRECIATION TO CONGRESSMAN BOUCHER FOR SECURING ECONOMIC DEVELOPMENT GRANT FOR VALLEY TECHPARR WHEREAS, Rick Boucher has served the Ninth District of Virginia in the United States Congress since 1982 and has represented western Roanoke County since 1992, and WHEREAS, Congressman Boucher has been involved in economic development throughout the Ninth District, and has established the Showcase Southwest Virginia program, wherein potential employers are introduced to communities and their industrial facilities, and WHEREAS, this program was instrumental in the location of two major employers within the Ninth District, and WHEREAS, Roanoke County is in the process of constructing the first phase of Valley TechPark, a publicly owned industrial park strategically located to create jobs for the residents of both the Roanoke and New River Valleys, as well as to provide a link between Virginia Tech and the Roanoke Valley, and WHEREAS, Congressman Boucher has been involved in securing funds for industrial park development throughout the Ninth District, and recently was instrumental in obtaining $150,000 from the Department of Housing and Urban Development for the purpose of completing Phase I of the Valley TechPark improvements. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County expresses its deepest appreciation to CONGRESSMAN RICK BOUCHER for his efforts in securing these funds as well as for his efforts to showcase Roanoke County to potential expanding and relocating technologically based companies. w Y On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: -„~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Timothy W. Gubala, Director, Econ Development ~ ~ ,. ACTION NO. ITEM NUMBER ~"~~( AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Resolution of Appreciation to Congressman Rick Boucher for Securing an Economic Development Grant for Valley TechPark. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Congressman Boucher was involved in securing funds for industrial park development throughout the Ninth Congressional District and was also instrumental in obtaining $150,000 from the Department of Housing and Urban Development for the purpose of completing Phase I of the Valley TechPark improvements. The County should recognize Congressman's Boucher's efforts with a Resolution of Appreciation. The Congressman will not be able to attend the meeting to accept the resolution, but the Board Chairman and County Administrator will present the resolution to him at in the near future. STAFF RECOMMENDATION Staff recommends adoption of the attached resolution and that the resolution be presented to Congressman Boucher at an appropriate time. Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens r a ` ^ ~ ~' AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 10, 1995 RBSOLIITION OF APPRECIATION TO CONGRESSMAN BOIICHER FOR SECIIRING ECONOMIC DEVELOPMENT GRANT FOR VALLEY TECHPARR WHEREAS, Rick Boucher has served the Ninth District of Virginia in the United States Congress since 1982 and has represented western Roanoke County since 1992, and WHEREAS, Congressman Boucher has been involved in economic development throughout the Ninth District, and has established the Showcase Southwest Virginia program, wherein potential employers are introduced to communities and their industrial facilities, and WHEREAS, this program was instrumental in the location of two major employers within the Ninth District, and WHEREAS, Roanoke County is in the process of constructing the first phase of Valley TechPark, a publicly owned industrial park strategically located to create jobs for the residents of both the Roanoke and New River Valleys, as well as to provide a link between Virginia Tech and the Roanoke Valley, and WHEREAS, Congressman Boucher has been involved in securing funds for industrial park development throughout the Ninth District, and recently was instrumental in obtaining $150,000 from the Department of Housing and Urban Development for the purpose of completing Phase I of the Valley TechPark improvements. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County expresses its deepest appreciation to CONGRESSMAN RICK BOIICHER for his efforts in securing these funds as well as for his efforts to showcase Roanoke County to potential expanding and relocating technologically based companies. ACTION NO. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Report from the Roanoke Valley Economic Development Partnership COIINTY ADMINISTRATOR'S COMMENTS: SOMMARY OF INFORMATION: The Roanoke Valley Economic Development Partnership has requested time on this agenda to update the Board of Supervisors on Partnership activities. Executive Director Beth Doughty will present the report. -~ , ~, (/f~[ ~~~ f{7 ~~// / .~/~y/ ,A 1. Elmer C. Hodge" County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ _ Minnix Nickens r ~~ ITEM NUMBER ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Appropriation of Funds for Regionalization Study ['OUNTY ADMINISTRATOR'S COMMENTS: ~ITMMARY OF INFORMATION: On June 28, 1994 the Board of Supervisors adopted a resolution expressing their support for the Roanoke Valley Regionalization Group to hire a consultant to provide a study to review the various services provided by each local government and to develop a list of those services that should be considered for regionalization. The consulting firm of Towers Perrin was selected to conduct this study at a cost of $30,000. The local business community has agreed to split the cost on a fifty-fifty matching basis. Each participating locality will be paying their share of the consultant fees. Roanoke County's share of these fees amounts to $3,000. FISCAL IMPACT: $3,000 can be appropriated from the Board Contingency to pay for Roanoke County's share of this regionalization study. STAFF RECOMMENDATION: Staff recommends allocating $3,000 from the Board Contingency. Respectfully submitted, Diane D. Hyatt Director of Finance A-11095-3 ACTION NO. Approved by, ~ Elmer C. Hodge County Administrator m:\finance\common\board\1-10.95.wpd January 6, 1995 ~- - ~- ACTION VOTE Approved ~~ Motion by: Harry C. Nickens No Yes Abs Denied () motion to approve Eddy _ x _ Received () ~ appropriation Johnson _ x _ Referred () Kohinke _ x _ To () Minnix _ ~ _ Nickens x cc: File Diane D. Hyatt, Director, Finance m:\fmance\common\board\1-10-95.wpd January 6, 1995 A-11095-4 ACTION NO. ITEM NUMBER ~ ~'C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: 1995 Appointments of Board Members to Committees, Commissions and Boards COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the Committee Assignments. The only proposed changes from 1994, are those appointments of the Chairman to committees. At this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms. Listed below is information about several of the Committees: Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At the September 13 meeting, it was recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Fuzzy Minnix should be appointed to this position. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the necessary appointments for calendar year 1995. `~ ~.rYtCr /V e~'t7V `. Elmer C. Hodge County Administrator Approved (~ Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motlori by: Board Consensus to anz rove 1995 Committee a~~-i gnmF?nt~ with ahol i GhmE?nt r,~f Salem Cahle TV NE?~otiatin~ Cnmmi ttPP anal T,PP_ Fd~3y ref a~incr Fu~~~ Minnix nn Clean Valle Committee VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens cc: File Committee Book BOARD OF SIIPERVISORS COMMITTEE ASSIGNMENTS 1995 LEE B. EDDY -- Clean Valley Council (2-year term expires 6/30/95) -- Fifth Planning District Commission (3-year term expires 6/30/96) -- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3-year term expires 6/30/95) -- Roanoke County Cable Television Committee (Until Catawba citizen appointed) -- Legislative Liaison to Virginia Association of Counties (As Vice-Chairman) BOB L. JOHNSON -- Audit Committee -- Roanoke Regional Airport Commission (4-year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/96. BLJ appointed Mrs. Elizabeth Stokes as his designee.) H. ODELL MINNI% -- Social Services Advisory Board (4-year term expires 8/1/98) -- Virginia Association of Counties Liaison (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) HARRY C. NICRENS -- Court Community Corrections Policy Board (3-year term expires 12/31/97) -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee ... ~ ~ ~.~o E-~ BOARD OF BIIPERVISORB COMMITTEE ASSIGNMENTS 1995 LEE B. EDDY -- Fifth Planning District Commission (3-year term expires 6/30/96) -- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3-year term expires 6/30/95) -- Roanoke County Cable Television Committee (Until Catawba citizen appointed) -- tee -- Legislative Liaison to Virginia Association of Counties (As Vice-Chairman) BOB L. JOHNSON -- Audit Committee -- Roanoke Regional Airport Commission (4-year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/96. BLJ appointed Mrs. Elizabeth Stokes as his designee.) H. ODELL MINNIIC -- Clean Valley Council (2-year term expires 6/30/95) ~ ~~~ -- Social Services Advisory Board (4-year term expires 8/1/98) -- Virginia Association of Counties Liaison (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) HARRY C. NICRENS -- Court Community Corrections Policy Board (3-year term expires 12/31/97) -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- ~~~~ :,-L, ---- ~~ i wee ,~ , E-~ BOARD OF SIIPERVISORB COMMITTEE A88IGNMENTB 1995 LSE B. EDDY -- Fifth Planning District Commission (3-year term expires 6/30/96) -- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3-year term expires 6/30/95) -- Roanoke County Cable Television Committee (Until Catawba citizen appointed) 7 " -- Legislative Liaison to Virginia Association of Counties (As Vice-Chairman) BOB L. JOHNSON -- Audit Committee -- Roanoke Regional Airport Commission (4-year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/96. BLJ appointed Mrs. Elizabeth Stokes as his designee.) H. ODELL MINNIB -- Clean Valley Council (2-year term expires 6/30/95) ~" ~~ -- Social Services Advisory Board (4-year term expires 8/1/98) -- Virginia Association of Counties Liaison (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) HARRY C NICRENB -- Court Community Corrections Policy Board (3-year term expires 12/31/97) -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- i ee A-11095-5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE -BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Emergency Request for an Appropriation to make Repairs and Improvements to Public Safety Buildings COUNTY ADMINISTRATOR'S COMMENTS:r'L/ /, "7 2'r"v-~; J ~V"Ir'I ~+,I r"."~'yL' y~f? ~G,y„ /vim .~,,~.~ ~~ ~` ~~,r„ ~~ EXECUTIVE SL7 MMMARY : :~ ~~,,,",,,,,,,.~, y y~ l ~ BACKGROUND' The County recently experienced the failure of one of the bay doors at the Clearbrook Fire and Rescue Station where the door fell nearly hitting one of the people at the station. In reviewing the necessary repairs, it was determined that the glass style bay doors should be replaced with energy efficient panel doors. Four of the Fire and Rescue still use the same glass style doors as those used at Clearbrook and staff recommends that all of these be replaced at this time as well as repair/replace any of the mechanical units necessary to assure safe operation at these stations. Also while reviewing the Clearbrook station, it was determined that the heating/air conditioning system for the living area (day room and bunk room) was not working properly and needed replacing. This area is currently being served by motel type in-wall units which are not repairable because of obsolescence of parts. The existing system cannot keep the temperature reasonable in the bunk room to allow the crew to comfortably stay at the station to respond to calls at night. At this time, staff suggests the consideration of the following items with the estimated cost shown for each. 1. Repair and replace the remainder of the bay doors and openers for Public Safety Buildings with energy efficient doors. This change will provide an immediate savings on fuel costs in the operating budget of the Fire and Rescue Department and offer a safer work environment. The stations where the doors will be installed are Catawba, Hollins, Clearbrook, and Fort Lewis. Estimated cost $71,000. ,. ACTION NO. ITEM NO. A-11095-6 ~~ T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Adoption of Employee Handbook COUNTY ADMINISTRATOR'S COMMENTS: It would be very helpful to adopt the handbook at this meeting with the exception of those employee benefits that require budgetary changes which will be considered during the upcoming budget process. All changes that were requested by the Board have been incorporated in the attached handbook. This will correct many of the deficiencies that we have detected in the current handbook over the past several years. Also included for your information is the funding impact of the six benefit enhancements recommended by the handbook team. During the budget process I plan to support three of them: early retirement incentive program; 20-year service pay bonus and additional annual leave for 15 and 20 years service. The last three I cannot support because of the funding impact and the resulting need for additional staff. Our present methods are consistent with other localities. I support the early retirement program for consistency with the County school benefits, but I am concerned about the additional costs. SUMMARY OF INFORMATION: Attached is the proposed Employee Handbook which is submitted for your approval. This document was submitted to the Board in October and reviewed by the Board during a work session at the December 13, 1994, meeting. As a result of comments received at the work session, the Handbook includes a mission statement for the County. This is incorporated as an introduction to the Handbook. The Department of Human Resources and a team of County employees worked to develop the proposed Employee Handbook. A comment period brought input from Board members, department heads, employees and the Employee Advisory Committee. The recommended comments were submitted to the Board during the December 13 work session as "Attachment A", and are now incorporated into the Handbook with the exception of those comments pertaining to benefit enhancements. The Handbook Team also recommended and prioritized six benefit enhancements. These were presented to the Board during the work session and are now shown separately with the fiscal impact and explanation of these benefits. The County Administrator recommends three of the six benefit enhancements which are; an Early Retirement Incentive Program, twenty year service pay and additional annual leave for fifteen and twenty years service. It is recommended that these benefit enhancements be considered during the budget process, due to their financial impact. Attached is more detailed financial information regarding the six i ~ ,, benefit enhancements. This was also requested by the Board during the work session. STAFF RECOMMENDATION: The Department of Human Resources recommends adoption of the proposed Employee Handbook without benefit enhancements which will be considered during the budget process. Respectfully submitted by: Approved by, .%-° ~ , J D. Keith Cook Elmer C. Hodge Director of Human Resources County Administrator Approved (X) Motion by: Bob L. Johnson No Yes Abs Denied ( ) motion to adopt the handbook Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File D. Keith Cook, Director, Human Resources r- L- ATTACHMENT FISCAL IMPACT AND EXPLANATION OF PRIORITIZED BENEFIT CHANGES- To Be Considered With The Budget Process Recommended by the County Administrator: 1 EARLY RETIREMENT INCENTIVE PROGRAM (BRIP~., Net Cost• $200.000 fiscal year 1995-9 Employees who are members of the Virginia Retirement System and have ten years of full-time service with Roanoke County may retire at any time between age 55 and age 65. Firefighters and law enforcement officers may retire at age 50. An employee who retires at age 55, or age 50 if a law enforcement officer or firefighter, will receive an annual supplement of 30% of the last salary received. An employee who retires between age 56 and age 65, or age 51 and age 65 if a law enforcement officer or firefighter, will receive an annual supplement of 20 % of the last salary received. All ERIP retirees in return must work 24 days annually for seven years performing services mutually agreed upon by the employee and County Administrator. (See page 53 for a description of exclusions to this seven year requirement.) In the surrounding area, Roanoke City Schools, Salem Schools and Roanoke County Schools all offer an ERIP. An analysis of the 59 eligible employees in fiscal year 1995-96 shows that the expense to the County would be $400,000, if a1159 chose early retirement. (Revised from the earlier $470,000 cost figure.) However, there would be anoff-setting $200,000 salary and fringe benefit savings to the County, provided that those who replace early retirees are hired at no more than 10 above the minimum starting salary. This figure includes a reduction in FICA and VRS expenses and an increase in health benefit costs. The estimated net cost to the County for the ERIP would therefore be $200,000. In addition, the County would benefit from the 24 days each early retiree worked. For example, those retirees with secretarial and clerical skills could fill-in during vacations and peak work periods. The changes to the ERIP proposed by the Handbook Team allow those eligible employees already between the age of SS and 65 a one-time opportunity during the first year of implementation to retire at the 30% salary level (this also includes law enforcement officers and firefighters who retire between the ages of SI and S4). In order to incorporate this provision, an additional $165,000 net cost would be required each year of the first seven-year cycle of the program, if all eligible employees chose early retirement. 2 TWENTY YEAR SERVICE PAY, Net Cost: $46.000 fiscal year 1995-96 When an employee has completed 20 years of service, an additional $600 would be added to their annual salary to be paid through the bi-weekly payroll. This amount would be over and above the regular salary and would be added to the salary after any across-the-board or merit increases had been calculated. The employee would receive the $600 upon reaching 20 years of .. ~~~ service and would receive the amount every year thereafter. The cost for this benefit is $46,000 for the 1995-96 fiscal year. 3 ADDITIONAL ANNUAL LEAVE Net Cost $75 000 fiscal year 1995-96 Currently, County employees with 10 to 20 years of service accrue 18 days per year and those employees with over 20 years of service accrue 21 days per year. The proposed benefit enhancement provides 21 days of annual leave per year for an employee with between 15 and 20 years of service and 24 days of annual leave for an employee with more than 20 years of service. Comparing these proposed annual leave allowances to those in the surrounding area, the City of Salem's annual leave allowance is slightly higher at 25.5 days/year for more than 15 years of service; the State of Virginia's annual leave allowance is slightly lower at 18 days/year for 10-20 years of service and 21 days/year for more than 20 years of service. The City of Roanoke uses a Paid Time Off system. This additional leave time would amount to approximately $75,000 of services provided by County employees. The cashing-in of leave upon termination would cost the County actual cash outflow. Not Recommended by the County Administrator: 4. HOLIDAYS AS WORK HOURS, Net Cost: $75,000 fiscal year 1995-96 Currently, if a nonexempt employee works more than their regular scheduled hours during a week which contains a holiday, these additional hours are paid at straight time rather than time and one half. Federal law only requires the County to provide time and one half pay after a nonexempt employee has actually worked more than 40 hours in a week. This benefit enhancement would count holiday hours as actual work hours and provide time and one half pay for nonexempt employees who work more than their regular scheduled hours in a week which contains a holiday. The cost for this benefit is $75,000. 5. DOUBLE TIME AND ONE-HALF PAY FOR WORK ON HOLIDAYS, Net Cost: $510,000 fiscal year 1995-96 Non-exempt employees designated by their supervisor as having to work on a County holiday would be paid for the holiday at their hourly rate, and be compensated for the amount of time worked on the holiday at their hourly rate plus one-half of that rate. The cost for this benefit is $510,000. Currently, employees who work on a holiday get paid for the holiday as a benefit and get paid for work on the holiday at the straight time rate. 6. PUBLIC SAFETY EMPLOYEES ON A 40 HOUR WORK CYCLE. Net Cost: $457, 800 fiscal year 1995-96 Federal law allows the County greater flexibility in scheduling these employees and also allows overtime pay after working 171 hours in the 28-day work cycle. This can be compared with ~~' non-public safety, non-exempt employees who receive time and a half pay after working over 40 hours in a work week. The cost for placing public safety employees on a 40 hour work cycle would be: Police: $328,000 Sheriff: $ 77,500 Fire: $ 52,300 Total: $457,800 ~. v BENEFIT ENHANCEMENTS INDEX These pages reflect the changes which would be made in the proposed Employee Handbook if Prioritized Benefit Enhancements 1 through 6 were adopted by the Board of Supervisors. 1. Early Retirement Incentive Program--p.53 2. Twenty year service pay--p. 48 3. Additional annual leave for 15 and 20 years service--p. 55 4. Counting holidays as work hours--p. 45 5. Double time and one-half pay for work on holidays--p. 47 6. Placing public safety employees on a forty hour work cycle- - p. 45 ~~~ and dependent care expenses. The Deferred Compensation Program is another voluntary benefit which allows employees to defer paying taxes on a portion of their salary by applying it towards savings for retirement . ~x3-t-~~~t-ire-~c~~*~m~~~ "~ TzcczT6-crrcc ~rTO ~~'a'`R--.t~r63 "~iiz 6z~ncrcr6~ ,• ~ , •a ' ,-, :, cr3-~=6-~-~lc-~r~~-r~~e-:~,. L. ,. ., ~ ; a- r, . ~:. Ear'~.~ ~~t;~::r~m~.n~ ~ncexi;:t::v~::>::~'r~ex~'a~n 53 ~~/ 54 E-'~ _. ~...:..... ~.~~.~:r~ ~t~~~.~' ~c~mpex~s~tz~n 48 Handboc~~! - Material added to original handbook ~ealf - Material deleted from original handbook CHAPTER IX - LEAVES OF ABSENCE A. Annual Leave 1. Gaining Credits Annual leave is based on number of service, and is applied bi-weekly record.* Leave is applied according Number of Years Annual of Service Accumulation 0 - 5 5 - 10 10 - 15 12 days 15 days 18 days years of continuous to the employee's to the table below: Bi-Weekly Accumulation* 4 hours 5 hours 6 hours *Note: Leave credits are only applied bi-weekly 24 times per year. Leave credits are not applied two times per year when there is a third payday during a month. 2. Accumulation Annual leave credits may be taken in increments of one quarter hour (15 minutes). Credits are applied bi-weekly to the employee's record and are available for use b~-a ne~~e~-ire ~,Vl= _-~p'_~1•c= after they are applied. Absences with pay due to annual leave, sick leave, civil leave, military leave or other types of paid leave do not affect the annual leave accumulation. However, leave will not accrue for any unpaid absence of forty hours (5 days) or more, per bi-weekly pay period. This includes a new employee or an employee who is leaving County service or an employee who is on leave without pay. Annual leave credits will accrue to all employees serving a probationary period. ti.,~~re-4e-e~l-e~ ego ~c3~--~~e~-~-re~~-~e~ad . ~'e~l~e~P-~-ec~~-erg--~ ~e-x~e~ke~~ re~-r~i-era-~i-e ~' , ~ , , e~o~e--~~ ^~e~ . ' Annual leave credits may be accumulated not to exceed ~-4-~ _.... X36: hours ~4~ ,days;:}: at the date of ~erm.~~a~~c~n or at the end of any fiscal year (June 30) -~~ e~~e~t~e-tee r~~~r~~e~r-t~e~e~~~P--a~a~,~-~~~_.r^ ---., 1. ~.^ Ey 55 ~r y'r ~~ ................... ................... designated in Chapter IX, H, and any Q~'he~ day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or County offices to close. Regular employees are eligible to take the holiday off from work and receive payment at the regular daily rate for time off. (Holidays are considered an eight-hour period of w o r k which falls on the specified holiday.) Those nonexempt employees designated by their supervisor as having to work on a County holiday receive compensation for __ ................................. the amount of time worked at the regular hourly rate ~rze~ and payment for the holiday. Those exempt employees having to work on a holiday receive compensatory time, if eligible, for the amount of time worked on a holiday. ~ ~-~ -• 1,- 3-~i - ~r " r'~ i ' ~ ~ ~~ ' T~ , ••• •,- • 6 ~' uT~~i ei -e a e nT c ~ e ~ J i~~e-ems e~e~ 1 ti , i -e~ee~ e-:~,ye3~-ems Ti~B-re r-a~~- i~ 1-e-eg ~l ~ l~ er i b 1 € ~ , -l-e e~ a g 3e-- -e c g- - -e- e ~ ~. ,. ; ,~ ~ ~ -~a ., ,- .. ~ i r~i i g ..... , ~ m ~ r~~ ~~~~ -e? ~r~r ~~ ~~~easc ~~e= ~l e~~- - ~ € ~ "'h ~ en ~~ Tet e-pe~oege e ~~ e i ~ - ~ - - -~~ ~' ~ a = ~ ~ --~ T ~ r- z re c~ e e33. e e ~ er~5t ,rc e-1~~c ~-r 3~l c~c~~ -~ye-a~ 9 ~ ~~ ~ -~ 4 3 ~ ~4 ~ t~ ~ } T „ . E e~l~ i.7 e m ~, r g -e e~ e e e ~ ett~ ~eTe-e ; Le-~ r ~ ,~ ,~ ; ~ ; -, , ~ ~ ~ ~ re~r-a i~ i ~ o e-e~g e~e- ~ee d ~ t ~ d- mc~ e~ -e~--- e~ e e~e e p~~e~r -awe- ~-e - ~~ i ~ ~ u~ - 3~ ~ t~ ~ ~T ~d k,~ ic~ ear- ~ ~ ~ t ,~ ~ ~ ~eg~e-r~ g r~e~~ r ~e - e - t-a= ~I ~n - • ~ t ~te~ t- t e~r ~ r~ r eg e e-x~e~r} ar : e~o~r~ e ~e~e e ~i ti - d i ~ ~ ~ }~ i ^~__- e-~ e n e a~ e~ -e~e re-re-a~ e- e- ne ~- K M~r~.t Ine~€~a~ 47 ~3c~~V.~TeT~ t~ m a~ h e-„_?~-~e~~e•~e~c~-a~i~~te~re~~~e~e•e~-fie ~G-'~3~~-~i R~~-,-. ,-. ,a 7., e~ '=rezz~--E'.r}~c~~ ccr v , -. ~1.7~ CTI~T1 L~ a~2"e ~ !'TT~TJ?~71~ ~T~T~~~~~~TC~CTt e' ~3c~~~e-f~~t~a~F~e-e e~e-e~~e~ra-~_ } h = - i V - - - - - - -- _ Counryof Roznoke Employee Handbook PROPOSED: 1-10-95 MISSION STATEMENT It is the mission of Roanoke County to be a government in partnership and in unity with its people, creating a progressive and innovative community. Our goal is to be excellent stewards of the resources entrusted to us by our citizens and to add value to those resources through the delivery of a broad spectrum of efficient, quality services. o - Material added to original handbook ~~ - Material deleted from original handbook PURPOSE AND SCOPE OF HANDBOOK This handbook is intended to serve as a source of information about your employment with Roanoke County. It answers many of the questions most frequently asked by County employees. If you need further information or advice on the matters covered in the handbook, please contact your supervisor, department head, or the Department of Human Resources. Much of the information contained in this handbook is drawn from relevant laws, regulations, and policies. This handbook was prepared solely for informational purposes and is not intended to be a contract of employment . Should there be a conflict between any statement, fact or figure presented herein, and the current official regulations and policies, the latter takes precedence. Employees, therefore, have the responsibility to keep themselves informed of updates and revisions to County policy by keeping these updates and revisions with their handbooks. (Roanoke County department heads are also responsible for maintaining a current handbook within their department which would be available to their employees.) ~' _ __ _ -.J -__- - _____ - - - __ - __ - ---__ - __ p~ p ~ - i i , l~ l l l~ ye~~1~... G, y, ~~a ~~' ~ y, y, ,., ~ ~ ~~ ~ t b3 ~ ~ ~ ~ y, ~ / T ' ~ ~~~'e" - '~ r T e'~~ L, .~~ e --~i CTI-rte 17~~.. e-~ -a- -r re ~ 1 ~^~ i ~ ~ ~ ~ CtY ~ ~ 77 rd L ~ ~~- - •' ~- ~- _ ~ l . ~- ^ -- ' ` aT a --c~ ze' -~~- -c~i i 1-~-2~ C- S- 1~3£ a~ s i ~ e c~ e~~33 e p ~ r 1 ~ ' - ~ h C 1 ~ ~~ - t t-~C e ' - -- e e ~-~~'e } ,. l , , .' ,. -~tte . -~ l e~rr ~~3zi- ~-- - a e ~r~-c - ut ~tJ ~ ~S , i ~ ~ ~ ~'~' 1 1 F ~-~~ - c ~ r ~~ - Ye - : e -e~C~3-e - -~~-- e-~-2~ e ~ rrcc~ ~c r ti 2 This handbook is effective on 199 and subject to subsequent amendments which -e ~ approved by the Board of Supervisors. I~ - Material added to original handbook ae~~ - Material deleted from original handbook CHAPTER I - PUBLIC SERVICE IN ROANOKE COUNTY A. Government The County Administrator is a full-time official appointed by the Board of Supervisors. The duties of this position are specified by County Charter, Board resolution, and official Board action including: acting as the administrative head of the government, preparing the County's annual budget and executing resolutions and orders of the Board. ~e-r' eA'~ ••• `-, } ,•~ -, i- e~ +- .7 L.. ~ 1. c ~~t-crrrc-r' ez=rirc~9' 1 B. Equal Employment Opportunity Roanoke County is an equal opportunity employer. It is the policy of the County to follow a practice of non- discrimination. Employees of the County and applicants for employment are afforded equal opportunity in all aspects of personnel management regardless of race, color, religion, age, sex, national origin, political affiliation, ~~r~re-~--e~ disability or veteran status . 'I'h~ County .~l.s~.S ` vq~;~.tazx.l'y' Employees are also protected against sexual harassment, ~ r___ €e-1-~ '• wh~.c is any kind of unwanted attention including advances, offers, proposals or suaaestions of a sexual nature. Sexual harassment<.a.s C. Department of Human Resources The Department of Human Resources is established by the Board of Supervisors and is responsible for administering and 3 The powers of the Roanoke County government are established by the Code of Virginia and the Charter for the County of Roanoke and are vested in a Board of Supervisors consisting of five interpreting the personnel policies in this handbook and establishing personnel rules and regulations to comply with these policies . Human Resources is it --'''';'-; ~-~ s ............... ............... responsible for employee training, County benefits, employee relations, recruitment for County positions and ivt.~rkng `i~~,h ~~a,`_ ems- ~~-east-~.~k ~~=- ~ ~c~ei~Tt e--ei--~r~ s~ixzri~e-~e-a~~-~J ~e~, -E'$~r~ ...~crc~rc ~e~-1~~ zrc-oz~iuzrczrrrz. ~_ - _'~- a Ha~.dbook - Material added to original handbook Ala-~see~ - Material deleted from original handbook CHAPTER II - GETTING STARTED A. Application Process Applicants for ~y employment or employees interested in obtaining another position with the County are required to complete an Application for Employment Form. Employment applications may be obtained in the Department of Human Resources and are only accepted for posted positions which are currently vacant or, in certain situations, to establish a pool of available applicants. Positions are posted for a minimum of five working days in the Department of Human Resources and other County locations . ~o~ rrrt~~ee-t ~~~-ire e~~r~rea-rr~--t~~e~~e~-~ez~~n--~e-sa~.~r~ee--~~r allows trie Department o~ rluman by mail if the position of nths. After :the,p~st~ng d~adln~, applications are screened by Human Resources to determine that the applicant meets the minimum job requirements. Qualified applicants are referred to the appropriate department or office for interviewing and ~ e l e c ~. ion ra~~~i-e~-t e r ~e-l~e~re~~e~-~e~~t---a= ~i~-i-~Lrd~~~i~ ~~re-e~e„~t=on-~e-f-~i-~e~-}- Upon receiving the ^„-',};~„ s~lec~ion, the Department of Human Resources completes the hiring process _~r-n~}-fh-n~, and z~atxf`~es die--r+~~et-wed-a~p~i-c~~a those applicants who were not selected for the position. T~~--a-pp~~i-~~^ ^ r^'~; *~•~}; ^„~~ e-f~i-e~-p~e~a-~e~~rTe~q~~~~'~~t-ire---n e r~l~--~ e-~ Employment applications remain "active" for a period of six months. {~'or;'; ~~~t~an ' ~ublx::c safe~~r pc~sition~, ' a '°~'2 mont~Z +acti~re" per~,~t~, a~plie5 . } If an : applicant wishes to be considered for another position during that time, he or she must contact the Department of Human Resources. If an applicant wishes to apply for a position after the six-month active application period, ar~ot.~er :. ap~z3.a~atzon rmu~t ` be ;.: , ; completed. lre-e~-~-~ru:g-t rn,„_ -^L'L'-1 B. Qualifications for Employment 1. Application Process Each candidate for employment must complete the application process set forth in Chapter II, A. -ire-~~-~a~-~~t~j ~^ ~ .- .. ,~ i-e~~ ~ ee~e v, = _ , r ~ c ~, _ ^,> 1 Resources to contact individuals interest is posted within six mo 2. Job Description Standards All applicants must. ~~e-~^-~=mod }~~ meet the ^*~,-~~'~V~'^ -- - ~ - ~~nirr~u~t requirements for the position set forth in the `fob description. 3. Physical Standards Al l applicant s ~r~re~tr}-r~-t~--x~ee~t-fir= „'~~ •~ ; ~ ~ ~ a t-~~k~r-~-~-€e-~-~l.~e~e-s~~e~-~.~ c p^_- f- e~ jib of fey, the applicant r~d~°-~h-n-~ may be required to e}?tee-saf-~xa; 1• ^-~i ~ ^}^ pass a physical examination. The cost of any required physical examination will be paid by the County and completed by a medical doctor chosen by the County. A physical examination may also be required periodically throughout employment for positions where physical standards must be maintained. 4. Operation of County-Owned Motor Vehicles Any candidate for employment who will operate a County- owned motor vehicle must possess a valid Virginia driver's license (including e~r€~~~re~~-~ C©mrn~rcal F~rver'.;s License f >.if necessary) at the time of employment. Applicants may be required to show proof of possession of the required license(s) and suhm~.a copy of their Division of Motor Vehicles driving >::;;::. record. Upon employment, an employee who is required to drive a County vehicle ~,~~~b<~-r~~-tom mush. successfully complete a defensive driving course within the probationary period. 5. Aae Limitations 6 The Immigration Reform and Control Act e~ Pd~=~e~~`, ~-9-8-C~ makes it illegal for employers to employ anyone who is not authorized to work in the United States. All new employees are required to provide documents establishing their identity and authorization to work in the United States. A list of approved documents is on Form I-9 (Employment Eligibility Verification) which must be completed by the employee and verified by a representative of the County. Failure to provide the required documents within three days of employment will result in immediate termination. C Types of Appointments County employees may receive a regular full time, temporary, or part-time appointment to a position. Regular appointments are made to ~~'~~'~~ ; ~'~~~' positions specified by the Classification Plan. These positions usually have no fixed period of duration of service and appointees are eligible to receive all employee benefits. P-~~-~i~ ~-T rE}-~e~~e-~r-y--~-i 1 epee-e awe-~e~e3~-g i~ 1-e-~ee m-ire-~i-~ ~~i ~~-~ ~~l-a~-e~~e~e~P-a V~~i m~a ei~1°6~-~1e~- 23 a~_c"Z-~~~-Ti ccrrcn-zir.~lz r-aixc~~rr~6izrcr l r. r ,-, +-. , l~Pi~~}~}1-4-~-,~--rrCt'°LC"Na - _ ~ --,., .7 ,., - ~ ~ ~ -, ~ ; uB~re3vzcrr- l l~~eizir ~re-e~ ~-e~e- _ , 1~2'~ i-~° °L~~'e-ems --r r `• -,., +- ••, ,-• 7l ~~rP 6-ir~rre-Ty~i~~- 7 Work Authorization D. Orientation Prior to beginning work, the new employee must complete the required employee withholding forms, the group life insurance and health insurance forms, and the Virginia Retirement System forms, if applicable, in the Department of Human Resources. a~rt~e~i-~~i-err-~e-~e r-k i~ '~~~ s~~S~~e~- ~~ r ~- m~, ; -- ~~s '~ ~ ; , , a L-ec- e ~-~ ~e ,-.,.. ~- ~~ ° -~ ~~ ~ ~ ~ ~` ~ +- ,. , ~ ~38~ t-.,-.,.,. - 2 r1 1 a~~e-e -6~ft~ e~- ~ e 2-e~vLP-l r-riz~Tre ~ t-, -, ~ -, l l ~1~e£~ ~ l" - ~ • ~ ~ 1 ' ~1 ~ --~`a -e3" L6 ' r re i e ~ e -1-~i-~-~~- d~3- uI~- P ~I} ~~-t cc~YE~3 T~ ~ ~ ~ ~ l ~ r o o ~7 r -~„ •, ,• ~ ~ ~ A _ o c o 6 6~G e ~~ -~-ce- E 6i~ .~ L-. „ .. ~F , } r, In addition to this general orientation session, c~ch c~:rlcj•_c g, tr~r --, _ r,-....,.., ,.} ,. _ ~,,,~o ~~ _L~ each depar!tmen~ is ~es~onszb~.e fox'; ~arovid~.r;g ;the 'new employee with ark on-tfie-job orientation: :.: 't'his will include the employee's work environment, responsibilities, work schedule, safety requirements, and application of e~epart;mental policies. ~T~13,= ~~~''~~~~~ ;V --- _... _ __ p6-~i~i-e~1 ~ ~ . ,. a E. Probationary Period The work and conduct of an employee during the first six _. ...................................... months of ~r ernp~.oymen~` is considered a working test period or probationary period: During this time, an employee is required to demonstrate r the ability to `perf~rrr€ ~r~r the essential fob functions ;: ~~e~ of the position and suitability as an employee of the County. An employee may be dismissed at any time during the probationary period with no right of appeal, except where discrimination is claimed. Those employees with charges of discrimination have the right of appeal through the grievance procedure, as described in Chapter V. Upon successful completion of the probationary period, the employee becomes a regular employee for an indefinite term. Probationary employees will be evaluated by their supervisors after three months from the date of employment. This evaluation is intended to give both the employee and the supervisor the opportunity to discuss their working relationship and make improvements. The probationary employee will be evaluated again prior to the completion of the six- ......................................... month period. During this evaluation, the app~op~jate 8 supervisor has the option to transfer the probationary employee to regular employment after completion of the period, t~ expend the p~o~at.~.o~ary .,period or to terminate the probationary employee. F. With the approval of the Director of Human Resources, the appropriate supervisor may extend the probationary period for a period not to exceed six additional months e~~ei~eV~n t~e~a~-~tes~~~T~ ; } ; ~, e~.~g-~e1~-_ ~-' } '' a*~ c . Thi s extension may be used in those cases where the employee's ii cire~-s~ ~;;;: ab~.l~~y ~c~.: meet the essen~x.a~. fob, fu~z~t.a.o'ns ,; for regular employment is questioned. The probationary period may also be extended ~-e~~ie where the duties of the job require certain training standards. leave at the prescribed rates. The brobationarv ................................... use sick leave ar~d ,annua] accrued, SUb'7ect to the Work Routine ins of ~Chap~e'Y employee may after it has Regular attendance and punctuality are essential for the efficient operation of each department. However, there will be times when an employee must be absent or ~-d~~i~e~~ ............... bate'. When these circumstances occur, it is the employee's responsibility to notify the -~~~-'; ~'-~ appr~priat~ supervisor prior to the absence. County~1~em-,p~loyre'..e-.s., woork a 4 0 -hour ~ week . ~e~e~~ . , e'wic~~czr~rc a-~e--=~a.~~g-se~e~l-ego o~--e e~ ~ ~~ ~~TI~-t-~es~ }••~`-; ~, The ~''; ~'-~ apprap,r~at' supervisor will provide the employee with his or her daily schedule. This does not preclude the supervisor or management from altering work hours during the work day or increasing or decreasing the normal hours of work or work schedule. Thais shall.>z~ot'be ~~ed.in i~anne~ ~.o ~aenalize; any:' indva.dual emplca~ree _ 9 ~, , a- ; ,,,: -, 03~Ty'-ii-6~l-t~e-~-6~~ °}~zp~i~e3cLEE~-~-i"c~n'-rcuv~ The probationary employee accrues both annual leave and sick Depending on the nature of their work, employees may be permitted to alter their work hours with approval from the appropriate department head, constitutional officer or other County official; however, offices that serve the public must remain open and staffed from 8:00 a.m. until 5:00 p.m. ........................................................ Lunch times should be scheduled so that offices are not left unattended during the day. Lunch schedules should be approved .......................................... by the -~~~'; ~} a~rop~a~t~ supervisor according to the needs of the office. T1ze~~s~tandarcI lunch period for office personnel ......................................... is one hour. Upon approval from the ;..,..,,..~; ,`-~ appr~~r~at~, supervisor, the employee may be permitted to take one-half hour lunch periods and alter working times, provided offices remain open and staffed from 8:00 a.m. until 5:00 p.m ........................................................ ~Io~day ~`r,clay. An emnlayc may be required to work overtime. If overtime work is required, the employee will be compensated following the guidelines found in Chapter VII. While there are no designated times for employee breaks (excluding the lunch period), it is understood that employees may need a brief break or rest period during the day. ........................................................ L : m B.r~plovee breaks $r~ne~ must be in reasona e amounts an ~uper~-~sor: mush be; notified, t~Il_ ~~e-a~=}ems breaks__must be °~ scheduled so that offices are open and staffed from 8:00 ni..-,,_~,...,, a .m. until 5:00 p.m. ~r~aks may not be used to arrive at work late, leave work early a~» to 'extend the ltiiric ~~~od. Break periods may not exceed fifteen minutes in the morning and fifteen minutes in the afternoon. 10 ]l - Material added to original handbook TT'~r~~ _ Material deleted from original handbook CHAPTER III - YOUR JOB A. Personnel Files Human Resources maintains a file for each County employee. This file is the official record of all employment with Roanoke County. Files contain personal data, benefit records, attendance records, performance evaluations, disciplinary actions, training records, and other pertinent information. ............................... ,., ~- .. ; ~-, ,. ,a These files are m ~~ta~~'>.! after separation from t e County. In keeping with the privacy Act, personnel files are available for inspection only by the employee and by the employee's supervisor or other authorized supervisor. An employee may review his or her file by contacting Human Resources for an appointment ~,Depa'rtme~t of Human 'Resou~'~es; ~a.J.e.`` Any changes of address, name, telepnone number, number of dependents, or other information should be reported to Human Resources in order to keep personnel records and insurance benefits up to date. B. Written performance evaluations are conducted, ~ at a minimum, on an annual basis for regular employees. Performance evaluations for regular employees may also be conducted at other intervals identified by the supervisor. These evaluations are not intended to replace ~re'any day-to- day performance discussions between the employee and ~~ ~ the employee's supervisor. They are intended to help the employee identify performance level, growth level, and developmental: needs by sett~.ng goals r.;.. d~termxxx.ng dimensior~~ elated to those ~c~als, ;.and :establishing fob specific ~xamp,le~: designed 'o meet ~~ose,goals. Performance evaluations should Probationary employees are evaluated during the third month of employment and again ~:hi;.xty;days prior to the completion of the ez~~ robationar erod. All other em to ees are P.>:. Y P P Y evaluated annually on `or about the anniversary date of the last performance evaluation. Upon achieving a satisfactory performance evaluation, the regular employee is eligible for a merit increase, provided such increase does not place the employee's rate of pay above the maximum rate for 4reir pad 11 Personnel Evaluations grade >~and .that funds awe allocated vvi:;th~.n the ~our~y'budget; to ,. . support such an ~ncx~ease: _ 1 -________-- The County expects all employees to render '~~-~~~'~'~~ ........ .. .. ........... .. ........ ~;ffec~~.v~ and satisfactory work performance in order that quality services may be efficiently provided to County residents. Any non-probationary employee who receives a performance evaluation below the satisfactory level shall be reevaluated by the appropriate supervisor at the end of three months from the date of such unsatisfactory evaluation. Any ....................... employee who receives two or more ;a~:2ual performance evaluations, not necessarily consecutive, below the satisfactory level, within a three-year period, may be subject to dismissal . av~ev~~,.. .:~k~is .doe>s ..nc~~ ...:precl;ude ' ~a~1.x.er C. Employee Classification A personnel classification plan for the County is established and maintained in the Department of Human Resources. The Classification Plan consists of classified and unclassified positions. Similar positions with like duties and responsibilities are placed in the same job class. Each job class is assigned an established pay grade and a description of the duties and qualifications. Significant changes in job duties should be brought to the attention of the Director of Human Resources. The Director of Human Resources will then review the position and determine if the classification should be changed. After review and recommendation by the Director of Human Resources, the County Administrator will determine if a position should be reclassified or reallocated in the classification plan. If a suitable class does not exist, a new position may be established with an appropriate pay grade and job description for the class. D. Promotions A promotion is defined as the selection of an employee from a job class in one salary grade for a position in a higher .. .................. salary grade . To be ~~e~ consa..dex~ed for a promotion, an employee must meet the requirements and qualifications specified in the job description. It is the policy of the County to post job vacancies in accordance with the application procedure described in Chapter II. t~hen~ver E. Demotions It is the policy of the County to treat all employees ................................................ consistently upon demotion and ~e-p~e~rde-fir to>~ ~.mp~emez~t a ___ reduction in compensation when it is appropriate. 12 The compensation of a demoted employee will be within the salary range established for the new position. If the demoted employee's current salary is above the maximum rate established for that position, the salary will be reduced. The demoted employee's salary may be set at any point within ............................................. the established range for ~i3~~~re-r ~_ ~-V,~'~ :~~e;p~sit:on. .1 - __ The new salary will be based upon recommendation by the department head, constitutional officer, or other official, and approved by the Director of Human Resources. A demotion may be based on performance. In this situation, the employee has displayed an inability to meet job requirements or to perform the assigned tasks of the position. If a position is available, the employee may be assigned to a position in a lower salary grade provided the employee can perform the tasks of the new position. A voluntary demotion may occur if an employee requests and is granted reassignment in a lower salary grade. All demotions must be approved by the appropriate department head, constitutional officer, or other County official after review and concurrence by the Director of Human Resources. F. Position Reclassification The County reserves the right to make changes in the classification system and to adjust compensation of an __ employee if the ~'~~~ essential job' functions. have increased or decreased to the extent that a different classification is required. The County reserves the right to make minor changes in the job description or title without affecting the position classification. Department heads may request a position. reclassification at any time during the year. The request must be submitted through the Department of Human Resources and must be approved by the County Administrator. A position reclassification may be distinguished from a position establishment by the gradual increase or decrease of ~-eb rem ~~sex~~a,al job functions` and responsibilities ~.z~ ax exa.st.ng pos~.t~si~. A reclassified position often changes by no more than one classification grade or may only change within the same occupational group. Where a position reclassification does not warrant the establishment of a new position, but involves a decision to increase or decrease an employee's classification based on gradual changes in ~-e-b ........................................................... ........................... ~„~;.,~ ~~ 's'seri`tal ~;;~ob >~funct.ons and responsibilities, the County's application process described in Chapter II does not apply. A position will not be reclassified if there are minor changes in the job description or title. The compensation for an employee whose position is reclassified upward will be increased by 5o above the present salary or the minimum step of the new grade, whichever is higher. The compensation for 13 an employee whose position is reclassified downward will remain the same; however, if the maximum sa,lar~ ~p of the _.. . new grade is lower than the etttp~oyee * s present' salary, the employee will not be eligible to receive salary increases. G. Position Establishment and Abolishment The County reserves the right to establish or abolish positions in the Classification Plan according to the needs of the organization. If a position is established, the newly established position is posted and applications for employment are accepted according to the County's application process. If a position is abolished, the incumbent(s) in the position is treated according to the County's layoff procedure. H. Other Classification Adjustments The County reserves. the right to make changes in the classification system and to adjust the compensation of employees due to periodic market-place or wage and salary surveys. Adjustments may occur within identified groups or classes of positions or system-wide. The reallocation of a position or positions in the Classification Plan as a result of periodic marketplace or wage and salary surveys is distinguished from a position reclassification. In the implementation of periodic marketplace or wage and salary surveys, the County Administrator defines the method by which employees' salaries are adjusted or reallocated in the Classification Plan. This process is wholly separate from the reclassification process. I. Layoff ~. ~-p~o~e-e~~e~~-~~i-~t-~-rr~~e^ t~~4,~~-cue r~ ~^~-a-e-~re•e~~re-~e-i-e-g ear _- r a l 1 y = dab ~e=~ r : ~ ,. ^ ,~ €e~e~~-ewe-~''~-~t-a~a~i-~~i n de~ra~-€e~~e-~~-i ee~~-as ~~~i-e~,a-111,-~---fed-~e-j-e~-s~e~i~-€e-~--~e e~-ice rte e~-1-e~rc --~z3~e~e-~e~-e~ ; 0 n occasion , e t a yo f f s may b e necessary. 1. Procedure The County Administrator has the responsibility, after conferring with the Director of Human Resources, for identifying the departments and the job classifications to be affected in any layoff situation. All f~x~~i~~ temporary and part-time positions i~~}e~r-a~€ee-t-e~ab 14 ,-. ..,-, r, ,-.,.~ .., e~~e~T~ will be discontinued before any reduction in full-time regular positions. Employees in full-time regular positions will then be laid off in reverse order of seniority. Employees thus laid off will be given recall opportunities in order of their seniority with the County. Ties in seniority will be resolved by considering documented job performance history. Prior: to be~.ng ?laced on layoff' st.a.tus„ if a position is available;' those employees affected by layoff will be placed in positions of the same pay grade and job classification in other departments provided the employee meets the job requirements for the position. Any employee offered such position who elects, in writing, not to accept that position, will be considered terminated from County employment and will not be eligible for any other position. If a position in the same grade and job classification is not available, the employee shall be offered a position ins another pay grade and job classification if the employee gee _.. can perform the pe-e-i-~re~ ;,, ,, -~=~,'~_,-.-'c essential ~c~b fur~ct>ions and' provided such position is available. The pay of an employee, who accepts a position in a lower pay grade and job classification in lieu of leave-without-pay layoff, will remain the same if that salary is within the salary range for the new position. The salary will be reduced to the maximum salary in the new pay grade if the previous salary was above the range in the new position. However, the employee will not lose recall rights whether or not such position is accepted. Where no other placements are available, the employee will be placed on leave-without-pay. This policy is not applicable to temporary work force reductions e-~e~~z~m~fe~Tee. 2. Recalls Employees affected by a layoff will be notified in writing b~ the birect'or of Human Resources two weeks in advance. They will also be informed of the appropriate benefits at this time. Employees will be recalled on the basis of seniority and documented job performance history, as vacancies occur ~e in their former department and job classification The recall period will not exceed twenty-four months. Recalled employees>.will re~urne' :heir former rata Q£ pay when reealj.~d`within twenty four months. Employees who have accepted another position within County government will be entitled to recall on the same basis as employees on leave-without-pay. Employees on leave-without-pay layoff status will be given preferential consideration for vacancies in other 15 County departments and job classifications. If an employee wishes to be considered for other positions, the employee must complete job interest cards ~~~ E~~ e~-e-~~tn,~~ e-~e~~e~ f o r a 11 positions o f interest. In order to receive preferential }v..,~~,,.r~ ........................................... :consideration, the employee must meet the position qualifications as determined by the appropriate department head, constitutional officer, or other County official and the Director of Human Resources. 3. Benefits Employees laid off under these provisions will be placed on a leave-without-pay layoff. This leave will continue for twenty-four months unless the employee declines recall or resigns earlier. Certain employee benefits will continue during this time. Employees will have the option to be paid for accumulated annual leave or to keep the balance as a credit during the time of leave-without- pay layoff. Sick leave will remain as a credit during this time. If an employee resigns or is terminated during this period, the employee will be paid the appropriate amount for the unused balance of annual leave and will be eligible to receive the sick leave bonus. The employee on leave-without-pay layoff will not accumulate annual or sick leave while on non-pay status. During the time of leave-without-pay layoffs, the employee must pay the employee's as well as the County's contribution to his or her health or other insurance to continue coverage (s) 3~-e~~e~ee-i-~ l~~-~e-f~~- ~-e~rg~=~~r-~me~t'~~e-r~13~~~-t-~l~ An emplcyee tn~st' pay the employee's share of the Virginia ~2etirement System life insurance in order to continue coverage, iaid '''of f for mare '!than' one ' month ,~> J. Standby acid ~ni-Cali In thngr „--„-~}.. -~--~,-~~-~~r~--- There are same County`:departmerits - ------.. j ..__.r....-......___..... where there is a need for essential work to be performed outside regularly scheduled hours .~eur~ }'~~ ^--~~r}•• ~~ ~e~33-a-1~~~e~~ , -~-e~"'czr~-cr~~'~-~e-~rx-c~~c u~z-ciri nzzrc ~~ei~-6e-~^crizrr~r-e~Y-e~~~~-~ c-crir~~y-$t-cct~t~~c c~~z-~rczzzzirce-E~l°e~-e~3-cam cazr--j~u-curp=p'--crre-crcrrn x-cre-i~5~cccc ~~-6iti~-~~C.~C 9~}~--~.~ .,, ., +- ,,. -, +- e -. ~ ., ~c-rtirozrc~cc~~ 31~E`Ji`~36-~~~ ,-•~., ,-,r,-• -•}' ~Ge`e,~~-1~e~-~6i~rpT~rir'~"crr'ccc~rerr-o-~r 16 who :.are requix~d t'o perfor~i this type o.~ ..work aze pl!aoed' on either staridby`o~ on call status'. These are t~~fferentated as ;.. ;: fo~.~.oGVS K. ~ ' 1 ~ ' ~ -~ -- ~ ~r ~ ~ fi - -e ¢e2 3-- C- ~5 r ~ ~ ouz - 3 e ems ~ ~rcc~l o~ -~~i~ e-E e ~1~,a ,,, ; ,-, ., ~- .,- -. ~ r~ - - -~- -~~ -~~ ~~ - ~ `-- ~ ~ A~~cir~cc l-e E T~ ~ ~ Ye 36 i ~ ~ e e 63 ~ ~ P~- xei~~-~ T~~-e-@~~ -~6' Le-c~---- c r c~-~33-~e~~~6-' -~- t t ~ oe oo p r r e~~e~3 e{~ c L ~ -- ' ' - - - ~ ~ -- ~ ~l ~ ~ e ~--~ e~O t -~e e e ee~~~e ~ oe ~ g e ~~ ~ € f '~ i ~l ~--C t ~i € t e r -~t ~ e~ ~r ~c. -m~ -ear; r-e- -e-~ -s- ~~.,~~ ~~~~hz~-r~e~--~- "~aandEy"' - A preplanned status where employees are required to be available for specified periods of time to perform essential work outside regularly scheduled hours. Employees designated as>.~ein on standby status are not restricted in the personal use of time, but must be available for call back ........................... when contacted by "beeper", radio, telephone or' other iod o~ as >t ed .may be subject to disci de:~~gnated.as bex.ng,,, are e1.;gible to »rece red' by;. the Board budget . Empl.o~e' iot respond :'when; call pry act-ion. Standby statute must be recoir~mended ;by the ; appropri>ate department' head, »submitte~ to the Department of Hainan: Resources for recommendation and approved by>the County Adminstraaar qr a designee'' n-Ca1,l" - A status designated by the job description oz her 'means which subjects the employee }~ ~,~ ~ '~~e~ t'o being fled back to 1,workk outside regularly>sckzedul`ed hours..'. These playees do riot receive any type of compensation -for being on 11 . ;Call out' ~.s normally not as frequent asi those p~',aced' arz andby status`- ~.egardl.ess of status, either standby or' on ;.call, nonexempt employees wha are called back 'ta wark' will receive'. compensation following Chapter ~TTI o~ this Handbook. Exempt; c..ompersatory employees ''<who 'are '.called back to work receive campen;satcz:ry time ~.ollowzng Ci~apter VIZ of this Handbook. Termination of Service Those terminating their employment with the County are required to give a minimum of two weeks written notice to the _. -~~~'; ~}~ appropria'te supervisor and a copy to the Director of Human Resources. This notice enables the supervisor to make arrangements for a replacement and provides for work 17 continuity. The employee should also contact Human Resources ............................. to m~~e-p~e~ai~-ie~r ~ch~d~a~. an exit interview. The supervisor and the terminating employee, by mutual consent, may waive or modify the two weeks' written notice. Employees leaving County service must return alb: County property in their possession. Property such as 'manuals, identification cards, books, badges, keys, uniforms, tools, and any other County property must be returned to the appropriate department. The employee will r~~~~~-~i~-~ L. The County conducts exit interviews with all regular employees leaving ire County service. These interviews will be scheduled and conducted by a representative of the Department of Human Resources. The purpose of the interview is to gather information which may help reduce turnover, make provisions for the mailing of W-2 forms, leave reimbursement and other vital information, improve working conditions and increase efficiency. The employee being interviewed is expected to answer all questions freely and honestly as the exit interview __ _ results are kept confidential and aye reviewed.>c~nly by ;.~.~ T~rec~©~ of Human Resr~ureee: ani~' the Cczunt~r A~m~.nistra~o:r_` Anniversary Dates .................................. A regular employee is eligible for ~:...;:~~~.a1 performance evaluation zriz~Ge~~.-de~z~-i-e~€e~trerrcz-ca~~ on or about the anniversary date . Shcs~,~.d ..~~x~~ t ', xn~~ea~~~ ~~ app~~~~i~? October 1', `1986, the anniversary date is the employment, and will not change. The anniversary persons employed prior to October 1, 1986 is the effect on October 1, 1986, and that date also will no or arter date of date for date in change. This section applies to promotions, demotions, other classification and pay adjustments, as well as layoffs, unless the employee is terminated. 18 - Material added to original handbook flee-]~ - Material deleted from original handbook CHAPTER IV - CONDUCT A. Conduct Standards Upon accepting a position with the County, employees are expected to apply themselves efficiently to the performance of their assigned ac~~~~e~ e~s~n~~.~,~ ~~b fur~ct.`~.c~ns, to be timely as well as regular ,,,~s attendance at work; and to ;:;;;.: provide satisfactory work performance. Failure to ~~~ ~~~ these standards will normally result in ~a.~~~'pl.inax .,~: action ~y -'=~ "'- ----- • __ The conduct standards listed in this chapter are intended to be illustrative. It is not possible to list every conceivable infraction; therefore, those listed are not exclusive. Other forms of misconduct or nonperformance will be treated consistently with3r~ these guidelines. Although the County attempts to offer corrective counseling whenever possible, immediate dismissal may result from situations where, in the opinion of the County, corrective action is Tess that appropriate. ___ .............................. It is not the intention of the County kaasc:>~?r this handbook to alter the at-will nature of its relationship with County employees. To the contrary, this handbook provides the employee with a general understanding of what can be expected if there is a violation of certain policies and procedures. B. Counseling Corrective action by the supervisor may take the form of a-n a ;~~~ counseling session, ve~~al re~rmax~c~ ~_, written ~~ re~r.7.mane~, susp~n„~inn,, or other disciplinary action depending upon the severity of the situation. Counseling is intended to be an informal process of discussion between supervisor and employee relating to work performance and conditions or behavior problems which, if not corrected, could lead to disciplinary action. The counseling session is e~~e-e~~d-~s-~e a ~e meeting between the immediate supervisor and~or Qt~~~ a~presp~.iate;, ~u~~:rvi54r and the ,,..... employee whicfi allows an interchange between them-as to the course of action to be taken to improve performance or correct behavior. ow~vex,',counseling is not a prerequisite to taking ~= disciplinary action. 19 C. Disciplinary Action Disciplinary action is a ~~ procedure for taking corrective measures based upon violations of expected conduct or unsatisfactory job performance. Misconduct by an employee will normally fall ~ntQ one: of :.dour'categories: reprimands, suspensions, demotions; or dismissals:` Each category is described and illustrative; examples ga.uen in an effort to ex.~lan _r f_r_._ .,r~: ' 1 _~ ~ f the consequences of misconduct and to maintain uniform standards of discipline throughout the County. Reprimands Reprimands are normally issued for violations which include, .............................................. but are not limited to, the:~ fol.~owizg: • unsatisfactory attendance • abuse of sick leave (see sick leave section) • abuse of County time such time away from the work a of County time to perform • offensive language definition in as unauthorized ea or the use personal work • conviction of a traffic violation while using a County vehicle • failure to abide by the established safety belt policy ......... ................................. • failure to abide by the established smoking pol.ic • unsatisfactory job performance _ _ • i,n~>>rk~r~ri ~Pr~ 1~~~crP ~f. c: c~t~t~~~t-c~rs. ``>~s~f~>>ware> or data The employee's supervisor will unacceptable conduct that``. ~!pcomended corrective action discussion -T~--~~--Tod-~ w~3. f-~~t-~r~V ,*~; ~~' .At thzs dime: ~rrba~ rep~~.ma~d is be.~.ng 3 ,; misconduct e=€ ~- will normally result in a disciplinary action, depending and type of misconduct. Si ecourage~ to keep ',;;an 'normal or counseling sessons>»which m __ first discuss with the ,~~playee; o~cuzs ~~;~-~-~1~ _Mr ~ ~1~~ _ and -~~' ~*~; The first 1 constitute a verbal reprimand. written reprimand or other upon the seriousness, nature, re 20 If further misconduct takes place with~nthe'ne~ct`twenty-you months ,> the employee will norma~.ly be given a w r i t t e n reprimand. ~?rior `>sto the issuanc~..::~.f.::.the written r~r~rim~nd.; ~~:?.e ma..scanauc~ . t~z ~-=-~? wnen the written reprimand is v,. issued, ~ ~e~-~-~i~s~~rt~e~? ~Y; m,„'' ~ will - -r - -...~__~ indicate the nature of the misconduct (i.e.," unsatisfactory attendance " ) a,~re-e~e~e-so off-lie-~~l-eke-p re~i-de--ate-y e-~~a~~er-~-€e~re~-~?-}s~e~~t~e~- Written reprimands remain active for twenty-four months. A copy of the written reprimand is given to the employee and a copy is placed in the employee's personnel file. At the end of the active period, reprimands are removed from the employee's personnel file and retained only for archival purposes by the Department `of Human Resou~oes:''If a copy of >~the wra.tten reprimand >~s mai.ntaznecl in the department', that copy sha h. be destroyed>when it :becomes inactive. The retention period for inactive written reprimands maintained by the Department of Human `F,'.esou~ces will be in accordance `with the retention scfiedule established by the Commonwealth of Virginia. Suspensions ................................ .......... Suspensions are normally issued for mares serious violations which include, but are not limited to, ~'he following: • failure to follow a supervisor's instructions or perform assigned work • failure to abide by safety regulations • failure to abide by established County policies • reporting to work or working under the influence _ _ _ _ _ of alcohol or illegal substances ('some>~ departments mad have a separate,poli,ey, w~th:approval,',by Human Res'ources.3: • leaving the workplace without permission during working hours • unexcused absences • unauthorized use or misuse of County property or records • sleeping during working hours • receipt >~ of a sec!and 'act~.ve written . repr~.manc~ ,~ ~~ Disciplinary action for such violations will normally result in suspension of not more than five work days without pay as specified by the supervisor. Prior 'to >issiz`ance' of a ~uspersion; the employee wi~.l be allcawed to p r o`v.i d e a:n _. e~plaxation far the misconduct. At the time the w r i t t e..n suspension notice s i s s ue d, ~e-~r-e~p-1-e~ c; t h~-~~v~~e=n '~:~ will indicate the nature of the misconduct (i.e., "failure to follow a supervisor's 21 instructions") --r~~rd-~-l~e~~e~~e-~~-b= = llc..~~' }c rVc .'_~'~ ~e-x-pl-ate-i-ear-€er=~~rrs~e~r~e~ Suspension notices remain active for thirty-six months. A copy of the written suspension notice is given to the employee and a copy is placed in the employee's personnel file. At the end of the active period, suspension notices are removed from the employee's personnel file and retained only for archival purposes ~~..~h~ ~~i~'a~t:'ine~it t~~``~~~~n:`?~~`~aur~~~ ..:Tf. a..;:<~p'~r>€c~. retention schedule for inactive suspension notices T~I~~s'X~`:~~ri('C! ..................................... ,.:.. ~ t~~:':;~:?~p~~i;:~; Qf '~um~zn Resouro~~ will be in accordance ;... with the retention schedule established by the Commonwealth of Virginia. S~emot irons Dismissals Dismissals normally occur for violations which include, but __ .............................. ........... . are not limited to, t~~:: fa1.'~.owi.c~: • ::~.el»iberate disregard,', fc~r a s~~c~~~,c oxs~sr Qr d~.rec~~:~e ........;:.: .::..::.:::.. • absence for a period of two consecutve.,,work..::.....:. days without notification • use of alcohol while on the job • use, possession, or sale of unlawfully possessed controlled substances while on the job • willfully falsifying or damaging County records or property • theft, unauthorized removal or unauthorized disclosure of County records, information or property • gambling while at the worksite • willfully violating safety rules where there is a threat to life or health • participating in a work slowdown, sitdown or strike • unauthorized use or unauthorized possession of 22 firearms, dangerous weapons or explosives ~ threatening or harassing other employees ~ or a member of the public • accepting or offering bribes • criminal conviction for acts of conduct occurring on or off the work site which are directly related to job performance or of such a nature as to directly affect public confidence in the performance of the County's business • the second active suspension notice or the third active written reprimand ~~~l~o-~o~=m=-1 ~?~e~~ ,a, ^, D A copy of the dismissal notice or other notice of disciplinary action is given to the employee and a copy is placed in the personnel file. At the time the dismissal notice is issued, the appropriate supervisor will notify the employee orally or in writing (see section on Employee's Right to Notice in this chapter). Actions of dismissal may be taken in other circumstances where the employee does not meet the conditions of employment for the position, such as: unsatisfactory job performance as evidenced by receiving two unsatisfactory axz~ua~„ performance evaluations in a three-year period; failure to maintain valid licenses or other qualifications necessary to perform the job; and, inability to perform the wo~}c_ Vc ,~~=~.,.,~ essential ',col Other Suspensions An employee may be suspended without pay during an investigation of alleged misconduct eonduc~ed by appropriate! __:. Cdunt~y affacials'. Further, any employee who is arrested for or charged by indictment or other legal process with the commission of a felony, a crime of moral turpitude or any offense of such a nature as to directly affect public confidence in the performance of the County's business e will rorma~:1y. bs suspended without pay. During the pE=riod€ a c'icr-uanci nn ~.~i #-t7r~iir'' r~atr'' i f'>s t-1-,a'' amn'l ntrA~' rani c'ha~ 't~n rnn3- i `itina CE In the event the employee is cleared of all as a result of the County`s investigation, be reinstated without loss of any benefits and shall be paid the regular compensation suspension. However, the County reserve. , dsciplinary action including terma.nation: tie investigation , o~ alleged rttiseanduct,' alleged misconduct the employee shall or time in service for the period of re vvarrantea> 23 i }e r l f ~ 'a ^ ~' p e ` ~. ~ tZZre-empz-eye^c--i urc i r ~+~ e1~5~-6~-r ~ ,a T~e~- - -~ ei`~ F . ~ ~ ~ 1 . r- L } 1" e' - T; l l „- ~ i " •~ ' } ~ a Ct v , u~7 e-c r[rp-rvy-ee ct ccc~~o 2--~ Before any period of suspension goes into effect under this section, the employee shall be afforded the opportunity to receive notice of the reasons for the suspension, either orally or in writing, and to offer reasons why the suspension should be with pay. In exceptional circumstances a constitutional officer, department head, or other appropriate County official, after consultation with the Department of Human Resources, may approve a suspension with pay of an employee who is the subject of an investigation. .The use of this procedure shall not limit in any manner the disciplinary action which may be taken against the employee as a result of the outcome of the investigation. E. Grievance Procedure Non-probationary regular full.-:t~.me....anc1 regular part-~;ime employees are entitled to use the County Grievance Procedure for any matters relating to the application of these conduct policies. Probationary employees are not entitled to use the Grievance Procedure e~~ee~~o~~te~e-~; ^.. ,'-; e~~~e-~u-..~-~~ e-~ unless ;.they; allege discrimin`atior~ based an ' race, color, religion, age, sex, political affiliation, disability, veteran status or national origin. F. Rebuttal Statement The employee may place a statement in their personnel file as a means of explaining situations which lead to disciplinary notice. This statement is not intended to take the place of the grievance procedure and will not be considered management notification of a grievance. G. Procedural Guarantees ~e~re~,~~ Employees who serue: in` the:Po.lice Department .~r a``sworn law enforcement capacity, or who are firefighters or emergency medical technicians are eligible for certain procedural guarantees provided by the Code of `' V~ rgznia'.'' ~t-~c~ ~'or the Pali.ce Departme~it, t'he p~ocedural> guaranties an;l sworn officer, other than the Chief of Police,;who official capacity, is authorized by >.law >>to make arre who is» a non-probationary member" of the Pali.ce L~epa `These ~'rocedural gu',aran~ees <can >.be found in Chapter Title ;2.~ of the Code of Vira~.n.a Sections 21-11:6."1. y'.1 'V' J... 24 ~'ax the Fzx~ and ~escu~ ~epaxtment,`; these protections apply ;: whenever an"o~fice',r, a firefighter'or an emergency medical _::.. technician is subjected to an interrogation which could lead to dismissal, demotion, suspension ;~s~>ara~sfe for punitive reasons. These procedural guarantees can`be found in Chapter 10.1:1 of Title 2.1 of the Code of Virginia, 1950, as amended, Sections 2.1-116.9:1 through 2.1-116.9:5. H. Investigations Under appropriate circumstances and in accordance with aecep~~d administrative policies and current law, the County may conduct such investigations or tests, including drug and alcohol testing, as deemed necessary in its investigation of unacceptable conduct. Such investigation or testing is made on recommendation of the appropriate department head, constitutional officer or hig~Zer ear County official and upon consultation with the Department of Human Resources and the Office of the County Attorney. I. Prior to the dismissal of any employee, demotion, transfer in lieu of ~~= d~'smissal'„ suspension or issuance of written reprimand, the employee shall be given oral or written notice of the offense by the appropriate supervisor, department head, constitutional officer, or other County official and ha~e~~i right to offer an'e~cplanat~oh> ands>!'or conte`st tie decisxoz~: e e•e~tr~-~o .;•;~~e~eg~~-e-f-~I~i~ +- ~ , ~e~e~re ~~C~-~i-~ ~ ~e~e~oe~-~i~e e~e~re~e~c~~ , , 25 Employee's Ricrht to Notice J. Sexual Harassment The County has an obligation to maintain a place of employment that is free of harassing, abusive or disruptive conduct and is committed to taking positive corrective action where the need arises. Sexual harassment is a violation of Title VII of the Civil Rights Act of 1964, as amended, and will not be tolerated ~i~::he Ce~unt~r. Definition Sexual harassment may include but is not limited to verbal harassment or abuse; subtle pressure for sexual activity; unnecessary brushing against, patting, or pinching; requesting sexual favors accompanied by implied or overt threat s concerning an individual's employment status, or promise of preferential treatment with regard to an individual's employment status; actions or activities which express employment preferences motivated by sexually oriented concerns even though frivolously intended; and t,~e ~~~~rmQ~a.t~~..; >s Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when ~.~ follc~~~ng ;.c~c~~rsy submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment; submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individual; or such conduct has a purpose or effect of substantially interfering with an individual's work performance or of creating an intimidating, hostile or offensive work environment. Statement of Action Individuals who experience sexual harassment e~}e~t-l-d-rircr'rce-zz ewe-a-~ ~z~:~t...ta~::ac,t~.e~n; by ~ot~.~y~.ng, tie ~ato~ d~~~ct~.:::Q 26 - , -a~~~- Violation or misapplication of this policy may result in disciplinary action, including discharge. The County's commitment to ^~;.,..;r,}~ el~minat'ng sexual harassment from the work place should not be viewed as a license for employees to engage in unfounded, frivolous or vindictive actions in violation of the intent of this policy. In dealing with complaints of sexual harassment, due process will be observed and the rights of all parties will be protected. ~11~ formal. _... R~sou~ces. K R'~talat~~n or Acts of`'Rep~isal for Filing~:;a Grz'evance' Definition: 27 Statement of >~Action 28 Haz~db.oak - Material added to original handbook eel - Material deleted from original handbook CHAPTER V - GRIEVANCE PROCEDURE A. Purpose It is the purpose of this procedure to afford an immediate and fair method for the resolution of disputes and complaints which arise out of the employer/employee relationship. Employees are encouraged to discuss problems concerning their jobs with their immediate supervisor. The purpose of this procedure is as follows: - To provide employees a method by which bona fide complaints can be considered rapidly, fairly, and without fear of reprisal. - To encourage employees to express themselves about the conditions of work which affect them as employees. - To instill in employees confidence that personnel actions are taken in accordance with fair and uniform policies and procedures. - To develop in supervisors a greater sense of responsibility in dealing with employees. It is believed that the majority of the employee/employer problems will be of such a nature that they can be settled by the employee and the supervisor to .the satisfaction of both and, if not, the following procedure shall be followed. B. Coverage of Personnel All regular County employees ......................................... ......... . er2pln~.ees..a.f the Roanoke County De~artmer~~.:'of social 8ervic:es, including employees of constitutional officers who ~ia~re elected to have their 'a~fices' participate in >'~the County" s grievance procedure are co~rered b ~~cluded fxom this «..;:......: ~ _ . ,~ procedure. ;.;::: • Board-appointed b£fice'rs: • elected officers • the County Administrator • the County Attorne',y • chief eteputies of >.Constitutional O~'fic~r <:: ::: • Assistant 'County Administrators • department heads • probationary employees, terr.~orar~.';' ~imit`ed term 'arid seasonal .employees • law enforcement officers who elect 'ta 29 ~i~.e ;:a gr,~.evanee under th.~; sta~~tc~~y g~~,evance;, prc~cedux~e far law-en~oxcerne~, pe~scinnel: Probationary, t~mporar~, li~i~.t~i~ berm and se,asona~ employees may f ile a grievance if tYie complaint involves a charge of T......,,,..,.,~ Assistant County Administrators and discrimination. ~~,. department heads may file grievances regarding disciplinary actions limited to dismissals . 'Z'ne ~~unt}r Adm~n~.strato~ sl~al C A grievance is a complaint or dispute by an employee relating to his or her employment, including but not necessarily limited to disciplinary actions involving dismissal, demotion, suspension or written reprimand; dismissals resulting from ~= discipline or unsatisfactory job performance; concerns regarding the proper application of personnel policies and regulations, ~~tal~.atxQr~. o~_ acts of reprisal as a result of ;;; - utilization of the grievance procedure or of participation in the grievance of another County employee; complaints of discrimination on the basis of race, color, religion, age, sex, political affiliation, handicap or disability, veteran status, or national origin r. anclj, acts of ~eta~~.ation result~n Complaints are non-grievable when they involve the content of ordinances, statutes, or established policies or regulations; establishment or revision of wages, salaries, position classifications, or reclassification, or general benefits; failure to be promoted except where the employee can show that established policies were not followed or applied fairly; work activity accepted by the employee as a condition of employment or work activity which may be reasonably expected to be part of the job content; the measurement and assessment of work activity through performance evaluation, except where the employee can show that the performance evaluation was arbitrary or capricious; discharge, demotion ar layoff because of lack of work, reduction in work force, or job abolition, except where such action affects an employee who has been reinstated within the previous six months as the result of the final determination of a grievance. In a grievance brought under this la~:~ exception, the action shall be upheld upon a showing by the County that there was a valid business reason for the action and the employee was notified of such reason in writing prior to the effective date of the action. 30 Definition of Grievance D. Management Rights Nothing in this procedure is intended to circumscribe or modify the existing management right of the County to do the following, provided, ~ that none of these rights may be exercised in an arbitrary and capricious manner: - Direct the work of its employees as well as establish and revise wages, salaries, position classifications and general employee benefits. - Hire, promote, transfer, assign and retain or ~:scharg employees . _> ;. _. __ . w-i t~ri33-fir - Maintain the efficiency of County governmental operations. - Relieve employees from duties in emergencies. - Determine the methods, means and personnel by which operations are to be accomplished. E. Employee Rights and Representation At the Step III fact-finding meeting and the Step IV panel hearing, the grievant shall be permitted to be accompanied by or represented by an individual of his or her own choice, at his or her own expense. Any supervisor or other management official who makes a reprisal against an employee on account of a grievance may be subject to strict disciplinary action including demotion and termination. By mutual agreement, the parties to a grievance may extend time periods established in this procedure unless otherwise ~xp~~',s~ly l~~t~c~ herein. F. Grievability Decisions regarding whether or not a matter is grievable shall be made by the County Administrator on Form A at the request of either management or the grievant, and such decision shall be made within ten ca<~enda}~ days of such request . Such determination of grevablty may be made at any time during the grievance process, but, in any event, prior to the ~onvehirig,', cif ! the, panel hearing. A decision relating to grevabilty made by the County Administrator may be appealed by the grievant to the Circuit Court of Roanoke County for a hearing on the issue of grievability. Proceedings for review of the decision of the County Administrator shall be instituted by,',the,',grievant by filing a notice of appeal with the County Administrator within t~~, oa~.en,dar ~~=~~r~~-days 31 ~.a,;:.;~.h~.::;,g~~~a~; The failure of the county Administrator to .:::::::::::::::::::::::: .... transmit the records within the time allowed shall not prejudice the rights of the grievant. The Court, on motion of the grievant, may issue a writ of certiorari requiring the County Administrator to transmit the records to the Cl~~'~ on or before a ~e certain date a~~d•e~ri~-~-~-~re~~ 344-5~o-~-t-~i ~ "~^ ry~~'~ ~-f-~o'~g~i~-ia, ~~'~~'. The Court may affirm the decision of the County Administrator or may reverse or modify the decision. The decision of the Court is final and is not appealable. ............................ The issue of grievability may b'e wised ~= at any step of the procedure prior to the panel hearing and once raised, the issue shall be resolved before further proceedings upcar p~e~ees-4i~~€ the grievance. In any event, the issue of grievability shall be resolved prior to the convening of ;,thy ......::........:.» panel hearing or it shall be deemed to have been waived. The classification of a complaint as non-grievable shall not be construed to restrict any employee's right to seek or management's right to provide customary administrative review of complaints outside the scope of the grievance procedure. G. Policy All ~;~~ps: ~ of any ;-ire grievance beyond the informal discussion sG:ep shall be document"e~ in writing on forms supplied by the Department of Human Resources. Beyond the informal discussion Ste4 both the grievant and the respondent may call upon appropriate witnesses as provided for in this procedure . ~1.t.:s;each step,. Che grievant ', a~zd the ' appropriate Once an employee reduces a grievance to writing, he or she must specify on ~'.orm >~B ~~r~~-re~~~^~a~ the specific relief expected to be ,_obtained through use of this procedure. Failure of either party to comply with all substantial procedural requirements of the grievance procedure without just cause will result in a decision in favor of the other party on any grievable issue, provided t~atupon.;receipt:',af a'~her; pa~~y,! the party rot in compliance tails to correct the rion-compliance within five (5) work days. Such written 32 H. Procedure Grievances, as defined ~ n the s ~a~oce,dire fie, shall pra~eed ~~m~e~__a in the foTlowirig mariner: -- - ,- - - 1. Informal Discussion An employee with a complaint shall discuss the problem directly with his or her immediate supervisor. The complaint need not be reduced to writing during this period. The time from the occurrence of the event out of which the complaint arises to the discussion with the employee's immediate supervisor shall not exceed thirty calendar days. The immediate supervisor shall give verbal response within tin calendar days ~; ~~ ,.,,.'r ~¢9-following j~.he~.~' ~ discussion: If a problem cannot be resolved through informal discussion, the employee is entitled to pursue the grievance through the procedure outlined below. 2. Step I. discussion ~~;oceclure shall sdbmt a copy of Form B to the Director of Human Resources, mm~:diat~ly upon receipt. Thy ~te.P ~; «ff~cial' T~2-d•e~~t~~~d- shall convene a meeting for the purpose of ascertaining the facts and circumstances relating to the grievance within t~~:caenda~ ~-~ days. The grievant and St~~ I``off',cia~ dfr~V*~m_„} hry~d are the only persons who may be present`at this meeting. Either party may call witnesses during this meeting to present facts and evidence bearing on the grievance. A written response by the Step T<`? official ~e~~t~reT~a shall be made to the grievant witYiin t.~n ca~:endar wee ~, ,. ;::: th~.s Step T ~_~ f, r~r~-~=i meeting, -~ days following and a copy of the response shall be provided to the Director of Human Resources . ~lre~rl-d~3~~e~1-e-~~e 33 If the employee's complaint is not resolved as a result of the informal discussion, the employee may file a written grievance with his or her department head on grievance Form B no later than :den caa~.enda~ ~e ;,; w~~ days following the termination of the informal ~ke~~~-l~e~--nat--tee-s e 1~,~ tyre--gr i-e~a~re-e-~l~ 3. 4. Step II. If the Step >.~ ~~;~n written response does not resolve the grievance, the grievant may so indicate on the Grievance Form B and submit the grievance to the a p p r o p r i a t e e~.~-rst ~--~~~ ~e~t ~,r -* ,~ ~, ; r;~ '- ,~ -, ~ n constitutional officer, depaxttnen~ head. or other top level management official :[step ~~ o~ficza~.1 within ~~n y: ;:.;:: ca~,endar ~~ .... .....,,-''-~"' da s . However, should the next leveh of supervision be the County Administrator, the grievance shall prace~d d~rect~.y p~~ to Step III. A fact finding meeting, as required in Step I to review the grievance, shall be held by the appropriate S'~ep.;:.>~, e=f-}-~~=e-~e-~re~-fie 1 ~~ ,. , -. J ,. ~~~~- .. ~ ~ ; .. , , w i t h i n en . calerda~ t~~~~ days . The grievant and the _....__ ~, appropriate Step II of~icia~ • ~~-.,r~- ^~„„}„ x~q ~ - - ---- - -' - - -- - 1 ~~~re~'- ~~~; ~; ,~ are the only persons who may be present at this meeting. Either party may call witnesses during this meeting to present facts and evidence bearing on the grievance. A ~c~e~ written reply to the ,;;. grievant shall be provided within ten calendar ~~~ days following the Step TT e~-ee~ meeting, and a copy of the reply shalh be provided to the Director of Human Resources. Step III. If the ~tep;,,TT e~ern~c,-te-p written response does not ,.:, resolve the grievance, the grievant may so indicate on the Grievance Form B and appeal the Sae;p z:T ~t~ee~r~eg decision to the County Administrator. Submission of this ~t~p ` IIT appeal ~~re-~~-~~~ must occur within ten al.end~x ~r~~ days of the x~ene~ftt a~ :the 'Step; z~! _:::: ,;_ -sue re 1 T-h~C ~ «~ m, ~•"~ ~nr~ei~re-~~ Afact-finding meeting, as required in Steps I and II to review the grievance, shall be held by the County Administrator within ten. ca~'enda'~• days: wee fan hear 'the gri~~ranc~ . At _ the Step I IL fact-finding meeting, the grievant may have a representative present. If the grievant is represented by legal counsel, management may likewise be represented by counsel. Either party may call witnesses during this meeting to present facts and evidence bearing on the grievance. The County Administrator shall render a written reply to the 34 ............................................. grievant within ten ~~len,cla~ ~-~~ days following the ~tep:~Z ~~~-~~L meeting, and a copy of the reply shall be provided to the Director of Human Resources. 5. Step IV. ............................. If the 5~,e;~TT t~~d c-~_r written response of the County Administrator does not resolve the grievance, the grievant may proceed with the grievance by requesting a panel hearing. . ................... . The request for the S:~;ep IS f~~r~~~T-s.t_p panel hearing shall be submitted in writing to the County Administrator on Form C within den`: Galenda~ ~i~~~ days of the receipt::: of th'~ Step T.T'~~rr-d-~e}~ reply of the County Adiriinistrator. The County Administrator shall submit a copy of the request for a panel hearing to the Director of Human Resources upon receipt. The County Administrator or his des~::g~ee shall arrange a date, time. end p~ace> fQx '~_~_-n~, ~. t~,...,the panel members to hear the grievance and forward copies of the grievance to the panel members . The panel shall be appointed by the Board of Supervisors, and shall consist of three regular members and two alternate members appointed for three- year terms. The panel shall select a panel chairm~ at the commencement of each grievance panel hearing. To insure an impartial hearing panel, such panel shall not be composed of any persons having direct involvement with the grievance being heard or with the problem giving rise to the grievance, for example, the grievant, the County Administrator or supervisors replying at any management step. Also, no attorney having direct involvement with the subject matter of the grievance, nor a partner, associate, employee or co-employee of such an attorney shall serve as a panel member. Furthermore, the following relatives of a participant in the grievance process or a participant's spouse shall not serve as panel members: spouse, parent, child, descendants of a child, sibling, niece, nephew and first cousin. Should any of these relationships exist, the panel member shall be disqualified for serving and an alternate panel member shall serve for the grievance hearing. The panel shall .............................. hear the appeal within ten calend:~r ~e~}f days of receipt of the case ox as satin as a'~a~:e~. car_ reasora~ly' lie: __: assembled. 6. Hearing Procedure and Decision. ? 1 k 1 l r T h r ^ = ^ -?;~-f~- ~ -i t d -' - - - - ~ ~ m _ t .. ~~- - ~,a- e.7 ,~s~t ` ~ ` ~ ~ = ~. S e s ~ +- L, ., +- -,1-. ~ „ b... ,7 ~ c., ,-, - ~ • ~~x7 9~-~?PE P L~ ~L^~p~a a~ ~ ~ ~ e e e~p 8 ~ }~ • 1 r. ~ ~ r-~ . 7- r~ ~ -- 'e ~ . 11~`, 1 1 ~.. ~~~~ , }}~~~yU ~ } ~ - 1_ 1 I _ _ _ 1~1 ~ } , ~~ y, ~ ~,-~ { v~ i. -v~~ ~n v~ i-. ~ ~ ! - ~ ~ ~ re'~ ~'~ t"e~p./ ~e'CC~~'e 11 C.l ~ ~ ~ ' ~ ~ LTe'~eT CYYe e'~1T1 ' T+- .71..x.. ..+- ZTn -e ~ ~ ~e ~'~'e~' ~ T~t~TG[72 ~'~ ~e ~ ~ ~ € ~ ~~ ~ re~~• TI C L .9 ~ -E T -~-e}P~- ~- " ~ - r' e~0 °- Y°-~1~1 ~- e i-c~v e- ~, l i G ~ 1~F~ c l e 6i E~~e ~ L ., L, -, l l .i=~ ' c ~ C--~ "~~re~ ~e~~ [u1~.g' - rvG G ~ Ci 7 c1 T 1 35 ~re~i-erg , tie-g~-i-e3o _. _A. :Rule's for the Conduct,< cif.: Panel! Hearing nor pc~a.:~::cx~s o~ !;: p~c?~~ax~~es . 'l~ne panel nas Lne responsibility to rule on the interpretation and application of the County's personnel policies, rules and regulations . I~dFx _T~~a~~o=moo p ~~e~ 2_>' The panel shall determine the propriety of attendance of persons not having azz interest in the hearing, provided that!. at the request of either par~>y ~ ~,~'-~~~,~} the hearing shall be private ~ ~ ` „ .., . ,. ,a ~ t -, } „ r } ., ,. ~ i-a - e~-- ~.~b ~e ~ ~~ }= ~ ~ -fi ~~- ,-~,,. .~ - ~=i- = l l s ~ d - g ~ - - ~~ ~e e , -e eye LCIIC~y, 'e~-CTr CVTfe ~ ~{~-lcE~ ."'~--ro-rz"_~. ~=rl -ALTS CAI-CRA ~~~C~TSCr-tCILCCL'eC ~•-~ . 36 County, may be received as evidence by the panel and, when so received, shall be marked and made part of the record. $'>s The decision of the panel shall be filed in writing using Form !~: by the panel chairs with the County Administrator not later than t'~n c'alendar iii days after the completion of the Step `, I hearing. Human hesources, ~~3-~t-crrl~-T"~@l~~'p~--~,a ,,., .-, ~- „- -, } ei ., t- ; +- , , +- ; -. ~ 6~~-i £'-e~-e-~' ,.oti icy ~6~-~-„ _ .,c-v-cT-r~ric~a.~ eta,, ,-, ~ .. ~ F ~ .. ~ B ~ude~..ines ~c~r` Conduct of the Hearing. __ _ __ T~~ fo~.law~,nc~> paragraphs are intended as guidance to >the: pa~.e1 a~ t~.~ usual. sequence of e~rents dttrina a `hearing: 1,,. The panel may at the beginning of the hearing ask for ire statements by>~t.he griEVant' and Lhe``County,` or.: ~he~~ r~pres~ntat~~res;., clarifying the issues Involved The County, or their representative, shall then present their claims and proofs and witnesses who shall submit to questions or other examinations. This process will then be repeated by the grievant. The panel may, at its discretion, vary this procedure but shall afford full and equal opportunity to all parties and witnesses for presentation of any material or relevant proofs. 3 The parties may offer evidence and shall produce such additional evidence as the panel may deem necessary to an understanding and determination of the dispute . Tie--p~~e~-~h-~l-be--~~e--~dg e-e-€ r~l-e~~re~-~~r~e~i-a~i~~e-f-~-~3~e3o~-de~~~ ~ ~ ~ ~ V ~ '' ~l-fie=~i ~e-e-si~~ e-~-~, ~~e--p-~e~e~re-e-e~-t-he ?~!'> The panel chairs shall specifically inquire of all parties whether they have any further proofs to 37 Copies of the decision shall be transmitted ........................... promptly by the County Administrator to the ari~'vant»... the Step I I !'official:', acid >'the Director of offer or witnesses to be heard. Upon receiving negative replies, the chairs shall declare the meeting closed. 5 The hearings may be reopened by the panel on its own motion or upon application of a party for good cause shown at any time before the decision is ,. ~xlec~ wx~h the Cauntv':;drn~:nxst,~ator ~d`e. The parties to the grievance, by mutual agreement, or the panel chairs may extend any or all of the time periods established in the hearing procedure. ~: 'Im~l~m~rtat,ion ahd Ot~~:;;'Matters ~.' The County Administrator shall implement any remedy to the extent that it is consistent with the provisions of law and written policies. If either party believes the panel decisic~l is not so consistent, he or she shall inform the panel and the other party within ten ~e ( 3 C:~) calendar days of receiving the decision. Either party may petition the Circuit Court for an order requiring implementation of the panel decision. 2''>' The question of whether a panel decision is consistent with written policy shall be determined by the County Administrator of Roanoke County or his designee, unless such person has a direct involvement with the grievance, in which case the decision shall be made by the Commonwealth's Attorney of Roanoke County. ~.' The grievant must bear the cost involved in employing representation or in preparing his/her case. 38 a~.z~~oo. - Material added to original handbook .Tee-)~ - Material deleted from original handbook CHAPTER VI - ADMINISTRATIVE POLICIES A. Travel Reimbursement Those employees required to travel in connection with their work will be reimbursed for r ~~'~~~ work-related travel expenses. All travel is subject to prior approval by the e~-1-epee--~ ax~p~o~r:~.a.t:~ supervisor. Re.~:mburse~ent 'will ..~~lv b B. Safety Safety on the job is of the utmost importance. Therefore, it is the responsibility of all County employees to observe the safety rules established for their positions. Emp 1 oye e s e~j-e~~e-s e~g~~e-~~-,=-e~q~~e who are ~e c~ia, ~d use e~ machinery, equipment or tools will be trained in their proper usage. These employees will also be trained in and expected to use the proper personal protective equipment which is required for the job. Employees who are required to use a County vehicle, whether occasionally or on a daily basis, are expected to follow the established County and state safety procedures and traffic laws. Any apparent defect in County equipment must be reported to ..................................... the c~-}-e~c-~e TM~-'~ ~'- appropr.iat~ supervisor as soon as possible and preferably prior to beginning the shift. Any accident involving County equipment must also be reported to the e~~e~ee'~ m~~; ,}~ appxopx~iate, supervisor regardless of the cause. In addition, if an accident involves a County vehicle, the employee must follow the established accident reporting procedure described in this handbook. Failure to follow established safety rules or improper use of protective equipment will be considered a violation of conduct standards and ~e appropriate disciplinary action will be followe-d. 39 For further information, refer to the County Travel Policy on file in the Department of Finance and the T7~partment Qf Human __ ,.:: , 1~~sou~~e~ . C. Use of County Vehicles ~r~i ng-~o=e~-e~-~=g e ~-~l~-r-~--~p re~c~tp---fir-~ e-3~-oi - - - "' ~'=1=' - bu~~-The ~,~;~'~};~r, revocation or suspension of an employee's driver's license or any restrictions must be reported to the m,.~;,}~ approp~xate supervisor and may be considered sufficient grounds for' demotion or dismissal. Established County and state safety procedures must be followed while using County vehicles. ~ ~ ~ g 1 ~~ ~ w -~s~ b~e-^'~- i n-e e~ a -a~.~-- e~--e o- E-eg-a~ -- ~r~ ~ ~ i ~r r ~i tr a e e r ~~~ +- ,~ ., ~ ., ., ~ ,. , r ,~ } ~ e--e ~ ~e e-r a-p ~~~e~- e~ ~- p~~ e ~ ' L, , n ~e-~3~-r-c~~-~!c"t-~1 ~eE`e-e-~--~~~c rrre-r~ro ~: t ~ ~i .. ,,. ~ 1., ,. ,,. ~ .. ~ -~~1 scrrcr-iii ro rm£ccro~ir p ~~e ~- ~ e~rrr ~e ~ e~~-e- ~ r~~r ' ~~T i r ~ i ~r e ee , r -~~-cr ~ - - c c- £rrr d-c ~e - - ~C e- ~~ r ccrczr ~ e ~ i e ~ ~ ~ ~ t ~ cc -f~rr l ~izo } i ~ ~t ~ ~ ~ ` ~ 3e--E ~.- 2 --~ {1-e- - ~c~1 ei~ - T c r o e E c.T , 6 - l ~ ~ d C 1 ~~ ~ ~ f a ~v~~ --~ - e~ -e~c -a~~- ~e .-re - e-; - - . r ~ Et ~ a ~~ ~ e~ ~ ~~ ~a -~ e~r , ., ,~, r .. ,~ , r = --~ ~-- - ~ a ~e ewe -e - a-e-s-- ~e r e -n- l _ _ _ J o o e a ~ ~e - = ~ - -- i ~~ ~ ~ ~ r~~ -s-e-e~ ~ - - € pe-r~ ~ ~s-s- e-;~~ae -ee- e ~e - ee~~ra ~ r e~~ e - 40 Employees are responsible ~;-~~i-Fite-s for the proper care and maintenance of County-owned vehicles used in their work. If an employee is involved in an accident with a County- owned vehicle, ~e-e~=«~=}~~ certain steps must be ......................................... followed to report the accident . The c~€~~3'~~! supervisor must be notified of the accident ~~~~~e~ . If the accident involves bodily injury property damage e~ 3~~=e~o=e-~-~e-t-~r an investigation must be completed by local law enforcement personnel. A Vehicle Accident Form must also be completed and submitted to the Risk Manager ~~. D. ~e~ree~-~a~c-~'Fe-p re~tat~-a~€~-fir i ~Lrr~g---~~~e~~~s~ ~ €~-~~-r i ~~~F~ee e~~i-~-re~P-tee g~ r~z;-«~~~~o~~~~re eke-~at~-~-~A~o=e~t~-~i~ '~'~ ~ e~~e-e?~ez ~~e~ 3J~~i-~ ~ ~er-rrrrer~ira~r63~-E`er _.---~ --r --- -...---- •6-f Triciiriurrzce5-ei~1~E`e$. Inclement Weather Policy Employees are responsible for reporting to work on time regardless of weather conditions. When w~a~.h~r. conditions ;_ _ :.::: exist e~ '~ ~ Te w , rye ; -e~e~~~e~s that c au s e aiscipline. , lip cr'c~cz~r~-rat-~E1~ei~-~e'~e•~~e=dce "rim-o=v=cr~rR~„ , ~, , " In extreme weather conditions, ~-cue-e-r-a~~ County offices tha' zz ~~t;:.provzfde" emergency se~vie~s,; may be closed, as determined by the County Adminis~rator. When this occurs, employees will be notified through their supervisor or the local media as appropriate. 41 All accidents are reviewed internally by the Vehicle Accident Review Committee. Contact the Risk Manager to obtain further information on accident reporting. Those non-exempt employees who must report to work during inclement weather, regardless of authorized closings.., will receive payment at ~ regular hourly rate for all hours worked, in addition to t~e:r regular salary. Exempt personnel who are required to work will receive compensatory time, if eligible, for all hours worked, in addition to ~e regular salary. Employees who are not required to report to work will not be penalized during authorized closings. E. Nepotism It is the policy of the County not to place immediate family members in a supervisor-subordinate relationship within the same department, regardless of the working relationship... (This includes regular fu~~ t~~~r part-time, ?~~~~.~~.on.~.x~', s',~asQna~ and temporary employees.) The immediate family shall include e~y: spouse, children, brothers, sisters, parents and grandparents of the employee and the spouse. F. Smoking Policy A policy is established and on file in the Department of Human Resources which prohibits smoking in ~ }~;„ ~ ~~ County- owned (including leased space) buildings and facilities, :'::.:.;;::.:' ~3~u~t ``Fee Woric~ Eriv~..~~i~m~n;t H_ <Gampu<t.~~- t3se & Seeurit~ ,Folac Em.:~,~ ens':: are> red ans:~.~1~` fog>' th~*<''"pi-c~~~.use o£ ...cr~F~i~:~~r ~._Y _ P _ ;.:..:....... 42 43 ;cl - Material added to original handbook ~]ee~ - Material deleted from original handbook CHAPTER VII - YOUR PAY A. Classification Plan 1. The pay of all regular Cci~~~y employees., is established by the Classification P 1 n`<»<' '!::' '::':'::>::>:<::;::::.::;::>.::> .:: , .; ; . ;:...:...: ann~a ; ~ y ~ ..e 8~ar~ of ~zi~~r~:~~~ The Department of ~umari~~ Resources is responslbTe ~~~for developing and maintaining a uniform plan. 2 . Pay ranges or "grades" are assigned for every . ~! position in the '"'~~~;~;~~};~-~ Plan. Every grade consists of minimum and maximum rates of pay for a position. Initial employment is normally at the minimum rate of pay for the position. 3~~e~~,Le~g~-eke , r } , T .~ m = -' i - L - S ~ ~ ~ ~ ~ ~ = 1 pp~e O e ~ e e Z ~ e- ~e ~ e s ~-~a~ e~ ~ {- ~ T } ,., ,, ' T ? ~ ~ ~ ClSe~e'.~'Sire'T~-r~~~Lri.7'LZL .~e'ZTe ~ T [C 7 GATE' , ~ ~ - ' ~ ~ -- ~- ~ 1 P- ~ 6~ ~}6~ 1 L E E~~ a e -Rt~~3~ R1~t B C D Recording Work Hours ...................................... Personnel covered by this handbook must a!~;~ record all hours of work as well as leave time on ari approved time sheet or time card. These must be submitted to the -~~''; ~'-~ _. ......................................... ~plar~pr~.al~e supervisor after completion of the biweekly pay period. The ;~,m„a: ~}~ appra~~a.at~ supervisor ~r~~~~e:s''af3 :<:::>::>:<.>;::>::>::»::::;::» .:..::.::.::.;:.;:.;:.;:.;:.;:.: approves hours worked grid departmental time records are forwarded to the Payroll Office. Paydays Employees are paid on a bi-weekly system. Paydays occur on alternate Fridays throughout the year. If a payday falls on a holiday, employees are paid the work day before the holiday. Deductions The amount of salary earned and the amount of salary received will differ. This is a result of deductions from. pay. Some 44 deductions are required by law and others are made upon the employee's request. State and federal income taxes and social security deductions are required by law, as well as garnishments, tax liens and other wage assignments. These payments are deducted from each employee's salary according to the prescribed federal and state rates. All other deductions are voluntary and made at the employee's request. These may include health insurance, savings bonds, credit union payments, United Way contributions, deferred compensation, the Roanoke County Beneflex Program or other approved payroll deductions. E F. Nonexempt Overtime Compensation Those employees classified as nonexempt are compensated according to the guidelines established and described in the following paragraphs. Upon employment, your supervisor will inform you of the status (nonexempt or other) of your position. Overtime compensation will begin after completing the normal forty hour work week. The standard work week for payroll purposes begins on Saturday (12:01 a.m.) and ends on Friday (12:00 midnight). Overtime compensation in the form of time and one-half the employee's hourly rate of pay is provided for all hours actually worked over forty during the established work week. Sick leave, annual leave, and holiday hours are not considered actual work hours. In order to avoid the need for additional compensation, management may reschedule employees during the work period so that no more than the normally scheduled hours are worked. Those employees whose primary duty is law enforcement or fire protection as defined by the Fair Labor Standards Act are eligible for an extended work period. Upon employment, your supervisor will inform you as to whether or not your position is considered law enforcement or fire protection. The extended work period is twenty-eight days, and time and one-half the employee's hourly rate of pay is provided after actually working 171 hours in the twenty-eight day period. Sick leave, annual leave, and holiday hours are not considered as actual work hours. All overtime work must be approved by the m~~;~'~" sa~xg~a~aria~~ supervisor prior to beginning any work. T e overtime payment is provided on the check following submission of the bi-weekly time sheet which contains the overtime work. Exempt Overtime Compensation 45 Those employees classified as exempt receive either compensatory time or discretionary time for overtime hours, in accordance with the guidelines listed in the following paragraphs. In order to be considered exempt, an employee's job duties must fit into either an executive, administrative, or professional category specified by the federal Fair Labor Standards Act. Upon employment, your supervisor will inform you as to your status (exempt or other). . , y, Employees ~a,,`,;~a~ ~a~e designated as Exempt/Compensatory 1TL'Ie ~_ c,~T~_~~~ ~ the criteria for exempt status (job duties of an executve, administrative or professional nature) but are below the assistant department head level. Exempt/compensatory employees earn compensatory time off on an hour-for-hour basis for overtime hours worked. Compensatory time must be taken as soon as is practical, according to the work load of the department. If the departmental work load is such that it is not practical to take compensatory time as soon as it is earned, compensatory time will be accumulated. However, accumulated compensatory time may not exceed 100 hours at the beginning of the f fiscal year on July 1 . -(fie-~ s ~~~ ~~ -cigee~-~-~e~-~-6i~-ez-~nrr-~c~~r6rr , , u~e~-E`eEi~~6ii~'c-1-~i E'~~~e$5-ate}r ~-~i--~v-~u~' ~"-r'~~. i ' -r ~' ~e'y=Ee-~6=oLe~-~~in--c~ge~re rx-sr~-vcrrr"c ~-6~= ,.. -, ,. tee- cir ' } ,., ,~ -, ~ ~ _ ~ ~ ___ _ ~ , ~ ., } r~r7 i~ ~~.~. Y _r_ ~. r.._ a } ,. ~.~:~C3 ~ ::::::~nt~~:~ e: sator.....~rn~ csa~ ~ccu~u~:~~d:::~~<a::>:<ion:-:~am~;~<~s~tQ~y::>:~, .. ;~s~~.~,}.Qx~, wild. ~arf~:~:~::al~: f;~~~<:>a~~~~;:~~:~~ This provision does riot apply if........the new position was a result of a reclassification. When an employee leaves County service, he or she forfeits all compensatory time. If an employee with accumulated compensatory time is placed on leave-without-pay layoff , the compensatory time may be used or held as a balance in case of return to work. However, all compensatory time is forfeited upon termination. An employee is designated as Exempt/Discretionary if he or she meets the criteria for exempt status (job duties of an executive, administrative, or professional nature), and are at the assistant department head level or above. Exempt/Discretionary employees do not accumulate overtime hours worked, but are eligible to take time off at their discretion based on overtime hours worked. (Note: Normally this level of employee does not take discretionary time off on an hour-for-hour basis.) 46 G. Holiday Compensation County offices are closed on eleven holidays which are designated in Chapter IX, H, and any ~ day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or County offices to close. Regular employees are eligible to take the holiday off from work and receive payment at the regular daily rate for time off. (Holidays are considered an eight-hour period of w o r k which falls on the specified holiday.) Those nonexempt employees designated by their supervisor as having to work on a County holiday receive compensation for the amount of time worked at the regular hourly rate and payment for the holiday. Those exempt employees having to work on a holiday receive compensatory time, if eligible, for the amount of time worked on a holiday. Liuil Diu 1 1 ~ / r-a-m F-~-~-~m i~~- = ~¢ 1 R ~ ~ ~ Te ~aee~ ~ -e- ~ ea - ~e- - e~ e3~g~~-e-~e p ~e~~re~~e~~ ~ - ~ e--~ te~i~ ~g ~ ~~ =e-~e~oe ge-~€e ~~-- er~t^ ~~~~~-~e~- nrt,. ,~ ; ,- .. Y ; ., T r .. ,~ ~ -, ~ ~ ~ ~ = ~e~ e~ e~be~ ~' ~ e-- e - e-; -~-e g ~ , , ,~ , ; ,- ; .. , l = ~e~ - ~ ' -tee g r-a 0 ~ e~e"e-s - ~~ g~-re-e~ e.~ , ~ r,- ~ r a ; n w-~c~r -d ~- ~ „,~-~~ e~e~- ~ e ~ ~ ~e~~e~~ge- ~-1-~i E'-i~e-a$^ ,,.,~ ,• ,, T eT e i - ,-~ cs ' z a' pct-~e~e•P-~ c r .c r r rc-rc~ -e- a-x- ~rozz -n- e~z -a =art-~ i-de-~r~r ~ d e o=e~ ~ ~ ,- ~ r ~ -~e~gr-a ~P-- -a~- „ r ~ ...~ T, ,.., , r n ~ t-~ -T~~ ~~ , ~e~~ne~ ~ ~ g -~~n e-s-e~~~ ~ez ~I< I~eri<t>~ z:c~eas~s 47 ~c'7~~iTero axe~oLei~---aucrtire } er~-t-~ e-e~e•,7 ~ ,,. +- L, ,-. ................................... ~ _ >~ ~.c~.inc€ ~~~tu~ Compensat..~.~ 48 ', - Material added to original handbook ~E~ee-}~ - Material deleted from original handbook CHAPTER VIII - BENEFITS A. Health/Dental Insurance __. ___ __-~,_---~ ?~`L11:~ employees are eligible to participate in the County heal~tfi insurance/dental insurance plans. The cost of the health insurance/dental insurance plans is partially funded by the County with the remainder being deducted from the employee' s salary. ?~?-- ~~~y ~e~o?ri nor ~~ ~ ~, ., , , ,- ~, r , ., l The employee may enroll in the Upon leaving County service, employees may elect to continue health ir~u~a~ce~lc~en~a~. insurance under the County' s group }~e-a-~-~e~r pI<.~~ in accordance with provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA). In addition, enrolled family members may continue coverage through the County health ~i;~u~'a,r~~e~dental insurance if coverage would otherwise end due to certain qualifying events. Upon retiring from County service, employees may begin or continue health insurance coverage under the County's group plan. Retirees are eligible to receive the County's contribution towards the health p a ;.;,. ,. Contact the Department of Human Resources for further information regarding the County health and dental:; plari~:. 49 B. Life Insurance Each ~.u,J.;~.:::~:~:~~! _a~ employee participates in the group life insurarice~~plan, if eligible. This plan is administered by the Virginia Retirement System and offers life insurance without the requirement of a medical examination. The County covers the cost of the insurance. This insurance provides coverage for twice the amount of e-at~ employee's annual salary when rounded to the next highest tYousand for a natural death and four times the annual salary when rounded for accidental death. There is also coverage for accidental dismemberment and accidental blindness. Upon retirement, coverage begins to reduce two percent per month until it equals twenty-five percent of the original value. However, disability retirees' coverage does not begin reducing until age sixty-five. Both dismemberment and double indemnity coverage stop at retirement. Upon employment, a beneficiary must be chosen. The Department of Human Resources must be contacted after that if the beneficiary is changed. The Virginia Retirement System publishes a handbook which includes an explanation of the group life insurance plan. This may be obtained in the Department of Human Resources. C. Worker's Compensation In the event of an accident or c~ illness while at work or as a result of work, related medical expenses may be paid by the County at no cost to the employee. Worker's compensation coverage is provided for full time, part-time and temporary employees and volunteers. In addition, the employee is entitled to compensation to help offset the loss of wages while unable to work. Employees do not share in the cost of worker's compensation. The County pays the entire cost. In order to be considered for full compensation, accidents on the job must be reported to the employee's supervisor immediately. ~e-~~~o~eV ~~ ,~ ~ ~tc t'~~ D~N~~''~ ~~ ~e-e~-dew-ems ~-,-;~Te~=~ r~r--~rP--F~Ic~age~r J 1 "~-rrtra-m~ra-~-rte c~rorrG U ~--Te 6~-a~-~6~~-P-•, •• w~ i ~-F~TT~6fTa }-ter-~ GSI e-a ~-e~r~--fie e~~~t-h~-~e~~~'~~~s-~~~e--~z ~~m xdrl~`r~-rx-}c~r6e-E2~G~~ei~~crFt~-c~l~t8 1-~i~ii-l~-cvTd~crcr~c-- crii 50 ~jiiiiiii::' During the first seven calendar days that a regular employee is absent from work as a result of job=re7~atecl illness or injury, the ~ employee will be expected to use accrued sick leave if he or she desires to receive full pay. After the first seven calendar days and for up to the next ninety work days, the _~ employee could receive full pay for on-the-job injury or illness, upon recommendation by the department head, and approval of the '?I?~~z The Board of Supervisors may grant up to an additional:sixty work ::.1en '» days in special instances. .... ~~;~~~e~; In order to receive u pay, e regu ar emp oye must sign over any worker's compensation checks to the County. A~-ee~~g~e 5~1:.;:;c~ordanc~ ~v~.~~ state law, the County may _. _.::: designate a panel of~physicans that the employee must visit for examination to verify the extent of injury or illness . In cases of job-related injury or illness which extends beyond approved limits or in cases of permanent disability, the employee will receive the compensation allowed under the Worker's Compensation Act. The employee will not be on pay status with the County during this time and, therefore, will not accrue sick or annual leave. D. Unemployment Compensation County employees who are separated from their jobs are eligible to apply for unemployment compensation. They may do this at the Virginia Employment Commission. After application is made, eligibility is determined on an individual basis. E. Virginia Retirement System The Virginia Retirement System (VRS) was designed by the State to supplement Federal Social Security retirement coverage. VRS provides a monthly payment to members when they retire and for as long as the member lives. This monthly payment is based upon the average final compensation which is the average of a member's highest consecutive thirty-six months of salaried employment, the years of service credit, and the member's age. Membership in VRS is a condition of employment for all regular employees. The County makes contributions to VRS on behalf of each employee so that upon retirement the employee may receive a monthly VRS benefit. These payments are divided into the employee's share, which is five percent 51 of the annual salary, and the employer's share, but each share is paid by the County as one of the employee's benefits. An employee must be a member of VRS five years to become vested. Vested members are entitled to receive VRS benefits upon retirement. An employee may receive full or partial VRS benefits depending upon age at retirement. If an employee terminates service with the County before retirement, he or she may be able to withdraw the employee's share, depending upon VRS membership and the provisions of the VRS. A detailed explanation of VRS is provided in the member handbook. Copies of the handbook can be obtained in the Department of Human Resources. by VRS. Contact the Department o Human esources or additional information regarding this benefit. F. Social Security A deduction ~~~-etr~-ems- <~t1 each employee' s salary and a contribution for each employee is made by the County for Social Security. These payments are then credited to each employee's account. All payments made to Social Security by the employee and his or her employer are totaled and determine the amount of Social Security benefit which will be received upon retirement. G. Employee Assistance Program (EAP) The Employee Assistance Program (EAP) is provided as a benefit to employees and their immediate family members. The EAP is available to assist employees and their families resolve personal problems which may affect their work. The program is completely confidential. H. Other Benefits The County provides other benefits in which the employee may voluntarily participate . ~-~~r~~ rn~l~~~ "~~'^~'-°~ ~m One . s~.c~I be~f~.t' ~s ~h~ ~~n~f~.ex Prog~~m~::: > which allows an employee to apply "pre-tax" dollars towards medical 52 Law enforcement officers and firefighters may be el~g~.bZ~„!f© and dependent care expenses. The Deferred Compensation Program is another voluntary benefit which allows employees to defer paying taxes on a portion of their salary by applying it towards savings for retirement . ,~r+-,.~~c-~~ep~~t~~~ r J i I~r~-Fie-s-e~~~e~-~da~-e r , , r ~ e~=-e r .. , , ,~ . n err-e-~l~xe't~n~. ~ ^ " ~ ; } " 53 c7.~cI~ - Material added to original handbook ee-}f - Material deleted from original handbook CHAPTER IX - LEAVES OF ABSENCE A. Annual Leave 1. Gaining Credits Annual leave is based on number of service, and is applied bi-weekly record.* Leave is applied according Number of Years Annual of Service Accumulation years of continuous to the employee's to the table below: Bi-Weekly Accumulation* 0 - 5 12 days 4 hours 5 - 10 15 days 5 hours 10 - 20 18 days 6 hours 20+ 21 days 7 hours *Note: Leave credits are only applied bi-weekly 24 times per year. Leave credits are not applied two times per year when there is a third payday during a month. 2. Accumulation Annual leave credits may be taken in increments of one quarter hour (15 minutes). Credits are applied bi-weekly to the employee's record and are available for use ~~ after they are applied. Absences with pay due to annual leave, sick leave, civil leave, military leave or other types of paid leave do not affect the annual leave accumulation. However, leave will not accrue for any unpaid absence of forty hours (5 days) or more, per bi-weekly pay period. This includes a new employee or an employee who is leaving County service or an employee who is on leave without pay. Annual leave credits will accrue to all employees serving a probationary period. Lcrirra ~ ~ ccr=vLe- +- ~ l +- L, cy-r~'rc~c~e-Ee~~e-~~~-~~ ^' "' P~3E ~~}. ,] a ~.., 1' e7~Ce'~'CCe'C~p'~e~LTCTe~ ~ SPi ~C1~11rILCRrs'CC~OZ~ ~~1-CL7S~r2 a ~.. ~ ~ ~ ~..~ ~ N ., ~ ., .....,. ~ ~ .., ........... , ., ~, ~, .....r, ... _ _..... ~ _ ...--1 • ' Annual leave credits may be accumulated not to exceed ~-4-~ ~3>6: hours ~`~ da~~'.}. at the date of t~rm~.~ation ' or at the erid of any fiscal year (June 30) . ~€--~ cni~.i.vY ~~.. y.N i...1.,.~~....... ..... ......, J ~...,, ...__~ ...__._..._..__ _ ~~ _ _.. _-.~ __ - ue•Erb{~C~-a~~-~r~-Ica-63c~P~-~-,-r-e~~e•e-~~ 6 ~ ~ t. ; ,,.a-1, ~r~~''"r~cn 55 o~4-e~ mil}; ~~ =~- S ~~ ~ ~ ~ e~~ O -e ~ ~ ~e-e~tre 1 ~ ~] 7,~ Tl i ~ ~ , ~ S T, , m -. ,-, ~e ~1T -CC ,~C.tiTC2-ee'~e'~e'e e~~~ 1~ G~ t.~ T F ,-. } ~. „ .-, .J f~T~, ~ y ~- q L i~TRTCCIT ~ f iE~ e~ L~ e1Te' ,, .e , ~ I'Ce .~'e~"~e'e~ .~ ~' l 1 ^ T ~T •r' •-, ' 1~ ~ ~ } _ l .G Tj ~ L'e'~ 'T re-"e•e'ITTITC"C~ 01-Z ~~Tpe 1 e~-~-~~es-e e ~ ~ ~, ; ,~ ~ z ,~ ~ . 3. Scheduling Annual Leave Although annual leave is a benefit for the employee, it should be scheduled so as not to interfere with the ongoing work effort. Therefore, all annual leave must be requested not less than three working days in advance and approved by the ;-~-~~~'; ~*~~ app~'oprza~~ supervisor 'S`he supervisor rrtay waive.: the three ;day.;: re~uxremen:~. r emer~eno~ czrcumst'ances. (Tn some departments; annual heave must be requested more than three days in advance . The -~~~'; ,} ~ appropri!ate supervisor will notify the employee when employment begins if a longer ,. submission time applies.) No annual leave may be ~ granted unless 'there i~ accrued leave available for use ; 4. Annual Leave Upon Termination Employees who terminate their employment with the County are entitled to payment for annual leave up to the maximum accrual rate of ~ 336: hours (3-~ ~2; days) This includes retirement, voluntary resignation or discharge. Payment ~=e3~d~~=~e~=e=y-e_,. , _ -~ ; ~ , .. ~, ~ ..,' r ,~ puy`~ may not be obtained until all County ~ro~~rt~- is returned to the appropriate... department (s) „a~.CI .any rr~Qnetary `liability to >~th~ `Cou~~Y is settled. In the case of the death of an employee, the unused annual leave credit will be payable to the estate. An employee must give a two weeks notice of resignation. Any annual leave taken during this time must be approved by the ;mm,.~"}~ appropriate supervisor and must not interfere with the ongoing work effort of the department. 5. Holidays During Annual Leave Any scheduled holiday that falls during an employee's annual leave will not be charged to that leave balance. B. Sick Leave 1. Accumulation 56 All regular and probationary employees are provided with 120 hours or fifteen days of sick leave per year. Leave credits are applied to the employee's record at the rate of five hours bi-weekly, ~~ tees gem ,dear' Sick leave ^~'~~ may be taken in increments of one quarter hour (15 minutes). Credits are available for use by regular and probationary employees after they are applied to the employee's record. Absences with pay due to annual leave, sick leave, civil leave, military leave or other types of paid leave do not affect the sick leave accumulation. However, leave will not accrue for any unpaid absence of forty hours (5 days) or more, per bi- weekly pay period. This includes a new employee, an employee leaving County service, or an employee on leave without pay. Sick leave credits accumulate and accrue from one fiscal year to the next. There is no maximum on the amount of hours allowed to accrue. 2. Justification for Use of Sick Leave a P~~sorzal>' ~.13:nes Sick leave may be used to cover any absence from work which results from a personal illness or injury, exposure to a contagious disease where the employee's presence would constitute a hazard to fellow employees, or appointments related to health when these appointments cannot be reasonably scheduled during non-work hours. _...._ Sick leave may be used for illness of the spouse, children, parents o~ other relatives living in the employee's household, or for health related appointments for those relatives when appointments cannot be scheduled outside business hours. The period of absence which may be charged against sick leave i s t~ri~ee-fie re-r-sa-~-e~r~€a~~rl~ ~ c~=~ -'' a maximum of fr t1 work days in the fiscal year. In unusual circumstances, the Director of Human Resources may extend the ~l~r-tee-- ~ ~~ `c~ day fiscal year limit, upon recommendation o f the supervisor . -Fe~e/ ~~~€e~-emp-~e~e~T.~-~~ 57 "" corrsrcTCZr`~-rorrcr~o-rrr" 3~A~oL,• <.+- .. ,-, ~ i~r~~e ~~e r-~a~~-i~L=carrrsirr-~~1° v-~ J ~~-epee-s-~de~-~ ' e~-e~ ~.., , ,. n .-~,.. ::>;:: '~'1 ':I~at~~xa~.t~/Pa~e~n~.t V K Sick leave may also be used to cover absences caused by or related to maternity and paternity (including the adoption of children). For more information concerning maternity and paternity, see Chapter IX, D. Sick leave may be used to cover any absence from work caused by the death of the employee's spouse, the employee's or spouse's child, brother, sister, r r nt o nd a e ra rent t~<~> a :>::::>::.:::::... otYier relative living in the employee's household. The period of absence which may be charged against sick leave is three days for a family death and a maximum of six days in the fiscal year. In unusual circumstances, the Director of Human Resources may extend the three day limit, or the six day fiscal year limit, upon recommendation of the supervisor. ~~oz~~ 3. Ntori:~Qrig ara:::.:~~~:i 58 .:;:;;.::,;;:...;.:::::;:. ;:,:.:;:::»:~ ~.~. ~'~€~» t.a:'.~ ~ ear s ' T'he 'next> level of s~ap~~u~~~.~n, ~..~ r . ~ 4. Verification and Notification The ;mm..a; ~'~~ appropx~~ate su ervisor has the ri ht to p g request verification of absence reported as sick leave by requiring the certificate of a physician. In the event of sick leave, all employees must notify the m.,~; ~'~~ appr~aprzat~ supervisor no later than the beginning of t e shift. In some departments a longer ;: notification period, ~vhez`e po`s~~:k~le, may be. required. The ;mm~~;~'~" a`'.~'© riate su ervisor will inform the P~ P.;.. p employee of the Ioriger`notification period if this situation applies. Failure to notify the supervisor of an absence, except in an emergency situation, is considered grounds for discipline. 5. Extended Illness or Disability If it is evident that an employee will be out of work for a prolonged illness or disability, the employee must submit to n~~-e~~~ ~""'; ,} '~:he a. ro r~at~ su ervisor ~~.::::...~ p a physician's statement whicY`est`mates tfie probable duration of the illness or disability. The employee must use accrued sick leave, annual leave, or leave without pay in accordance with Section G, to cover his or her absence. 6. Worker's Compensation Leave All accidents which arise out of work or occur while at work must be reported to the ; -~ ap~~cx~ar~fe supervisor as soon as possible. If the accident requires medical attention, the cost may be covered by Worker's Compensation Insurance (for more information on this insurance, see Section VIII). 7. Sick Leave Bonus e-r~Si-^~~eix~~~w-~a~ When an employee leaves County service, he or she is eligible to be paid for all unused sick leave credits. Upon resignation the employee is paid $1.25 per unused sick hour ($10 per unused sick day) up to $2,400. Upon retirement the employee is paid $4.375 per unused sick hour ($35 per unused sick day) with no maximum In order to receive payment, the employee must return all County property aid al`1 ~na~.etary 1~.~I~zl~.tyto tie CQU~.t r~u;~~.~s~s.~~~,~.ec1. All payments for unused sick leave must be certified by the Department of Human Resources. 59 8. Abuse of Sick Leave Sick leave is provided to the employee as an aid in time of need and should only be used when necessary. It is to the employee's advantage to use sick leave with care to prevent financial hardship which might result from loss of pav during an extended absence . X~b~s~ ~i:f' pick 1'e!ave ent~.re .~~-aay.::: ~c.cx~ua~. pax' ~~e ,year r~or tnis reason, sick leave pay will be denied to any employee who is found guilty of making a false statement of sickness or otherwise abusing the sick leave privilege. Abuse of sick leave is considered grounds for discipline. 9. Sick Leave Bank A Sick Leave Bank is available for eligible employees on a voluntary basis. This program provides for a loan of sick leave in the event of a major or protracted illness, after all accumulated sick leave and annual leave balances have been exhausted. For further information refer to the Sick Leave Bank Policy on file in the Department of Human Resources. C. Military Leave Any regular employee entering military service will be granted a leave of absence. This leave is granted in accordance with federal regulations for active military duty and participation in a reserve unit. A regular employee who leaves County service to enter active duty is entitled to military leave without pay and to reinstatement in the position he or she would have held having remained in County service. This policy applies to those who normally serve not longer than four years. Returning veterans must apply to the County no more than ninety calendar days after discharge or release and must present a certificate showing discharge or release under honorable conditions in order to be reinstated. A regular employee who enlists in the National Guard, Naval Militia, or reserve unit of the Armed Forces is entitled to a leave of absence without pay for the period of the initial training, and for all other periods connected with the initial 60 training. Regular employees are also entitled to a leave of absence without pay during weekend drills when these conflict with work schedules, and during any reserve training other than the time of annual training. An employee who is scheduled for a pre-induction physical will be given a leave of absence with pay for the time of the physical or not more than the length of the normal shift. A regular employee who is a member of the National Guard, Naval Militia, or a reserve unit of the Armed Forces is entitled to a leave of absence with pay during the time of his or her annual training. Pay will be provided for annual training for up to fifteen work days per federal fiscal year (October 1 - September 30), regardless of whether the training is fragmented. A regular employee who is a member of the In order to be eligible for a leave of absence from the job (whether paid or not paid), the employee must present a copy of the official military orders and submit a leave request ......................................... form to the -~~~'; ~*~~ appz~Qpr~.a'te supervisor. A copy of the orders and a copy of the leave request form must be forwarded to the Department of Human Resources. D. Absences for Maternity and Paternity The period of time an employee is medically disabled resulting from a pregnancy-related condition is treated as any other ~lersa~ia,l illness or disability described in this chapter. ~bsenee,s T~i~-p~~re~ez ~im~ may be charged to earned sick leave fog axiom ;i~~d~.cal~..y.,:da~a~a~~~~..; cor~d~:;t~.Qn::'...~elated,' to.. 61 p~t~r~i-~e-e~e~ie~ ~e-~e-e~e~.~ following the birth or ado tion of a child for a eriod not to exceed1?5(3'io's~'!£ P ...................... p ~c~;~~; ~i-x~~- ___ __ for ur oses of c~iild care or ~... - ----=-1 P P c7urrig tFie bonding period, which is the period of time the employee must be off from work to be with the child. In order to request this maternity or paternity leave, the employee must obtain a physician's statement or a statement from the adopt ion agency . ~~-rcr~l~~-re~5~ '-c ic-carizvuir~ez-t-rir'~cv ~~oa~e~}~--~-e e~ -, ~~~e~}~~o-~.-ing~~re~-e~-€ei ,.~. ; , a This statement must be submitted to the m..a:~~., ~pp~o~ria~e supervisor thirty days in advance of the requested absence c~~e~ >.:I~no~rn. Following the ; mm~~; ~`~ ~ppr~a~~~,ate ..: ;:.; ::: :...................::::: ;; .:::::::.;;:. supervisor's review and approval of the absence, notification is sent to the Department of Human Resources. E. In cases of maternity or paternity leave, should an employee exhaust accumulated sick leave credits, the employee may charge this absence to accumulated annual leave, compensatory time, if eligible, or leave without pay, following the guidelines described in this chapter. 3~:-~~i~~~~e~, ~, ..~ ~e~-ire-a-~e~ge~e~'-~=~-~o~i~e~~~-P-y--~~ ,-« o ~~-il~P-~~p rem-e-~ ~}~-~~~R-n ~n-t ~-~ Employees may be attend training. }~~re~v-~e~lge- Whe .............................. training , : >~'t,b.e:'. ~ x-a' County wil attendance. ...................................... ~~asaFab~.. k •-• •7, -. ~- i -. l - e L ~ ~ ey ~~e-e'er-tern- ~ ~ r Z 1-c-r~~T~ 0Y -D7TTr"~TCf G~Pe2T ~ro-t-r ~t~e - ~r z i ~~- t e--e ~~o-~e~ , e~ ~ ` ~ ' ~ e a e ~ -a- ~t t €-e~~i x~~e~~~- ~ ' = } = e~ ee- -e•-~- - = e~ ='~ ~ ~} =e-~eq~~ e~ = ~ ~ ~re~ „ , , ~. m ; ~- ~ .. ,~ = € i 1 ~ ~ ~g ez ~ egt -e l - - -e -~ ~ -y~e-r ~~ 9 1"'9' a ~~ ~'~ ~ ' ~ ~ ~ 1T~VOT1Tr~ ~ C~~~~ '--.J -_____ _J __r lr _-_--__ C ~ ~rC . O ~'rt72 ~e' e' ' __„J 62 required or a~prc~~e ~b~y t~hyeir supervisor tyo, 7P1Tr~CS~7.-~~1~,~~~ ~~'~CG~ SSe"~-~~~ ~'~rT~' ~t7 n an emnlovee is required to attend such ............................................................... F . Edu~.a~'iana~:»:'~a~~ It is the policy of the County to reimburse the employee whenever possible for job-related courses `~' ;::. ;:. ~5 hod ~©rsac~e~ee~ <~.vsioz~k~ng t~.me Reimbursement procedures are ;;: covered iii Chapter X, A: G. Civil Leave .................................. Any regular fu~.~.-it~.tne employee, except a defendant in a ;: criminal case or a ~ar~y ~:r a c~v~.l:~a~v~ua.t, who is summoned ,. to serve on fury duty or ~~ ~~~~ is summoned or subpoenaed to appear in a court of law when a case is to be heard shall be entitled to civil leave with pay ~.~,.`:th appr©pr~.a~e su~~x~x.~~r. l~ the employee receives a payment for civil duties, it must be turned in to the Payroll Office. When an employee is only reimbursed for travel expenses, he or she may keep the payment. If the employee chooses to charge civil days to annual leave, the employee may keep any payment . The employee may not use civil leave if he or she is the defendant in a cx:~.mina~ court case r~r>~ a par~.~r ~.~ a civz 1'a~rsuit!. In this case,- the employee must then cYiarge the absence to annual leave or compensatory time, if eligible, or leave without pay. Civil leave may not exceed the actual time required. Any additional time off on the same day must be charged to annual leave or compensatory time, if eligible, or ;; leave without pay. The ;-~-~~~';,}~ apprc~px~~~te supervisor must be notified a reasonable period of time ri advance af;~~~ ~oss~.bili~ of scheduled civil leave and the leave request form must be completed. A copy of the civil leave request must be forwarded to the Department of Human Resources. .................................................................................. .......... H'< !Bl©c~d> Dc~no~:> `.gave 63 J I~i-ac ~i-~i-er`ate--?~~-r~a~-~-e-~TOLe-a-f~~"cazre-a~re"'rmrre~c=cam The i~~te~' dep~~tment: ~,~ad may grant leave without pay. Leave without pay may be granted for a period or periods not to exceed 180 calendar days curing ', tie.' ~c~u~`se ' of ~r~pl©ymen~ for the purpose of extended illness or for personal reasoris~ However, there is no obligation to grant leave without pay. If leave without pay is approved, the employee will not accumulate additional leave credits during the time on non-pay status if longer than forty hours. The employee will not receive pay for any holidays which fall during that time. While on leave without pay, the employee may continue his or her health insurance coverage if on leave without pay longer than orb ewe pay periods by payment of the employee and >,,,, County shares of the premium. If the employee is covered by the Virginia Retirement System, the employee ~ mad pay the employee's share of the life insurance premium t~ can~inue'. ,;;;:>;. eoverar~~:-. K. Holiday Schedule The following listed days shall be observed as holidays: New Year's Day Lee-Jackson-King Day George Washington Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day January 1 3rd Monday 3rd Monday Last Monda: July 4 1st Monday 2nd Monday November 11 4th Thursday in November Friday following 4th Thursday in November December 25 in in Y i in in January February z May September October .............................. y ~ _ _ apgr©ve by the Boar o and any ~~~ da ~~~-~~ „'~~~' Supervisors or the Governor of Virginia as a legal holiday or for State or County offices to close. The Board of Supervisors reserves the right to amend the holiday schedule at any time and increase or decrease the number of holidays observed. For those offices that remain open on designated holidays or do 64 Leave Without Pay not otherwise follow the established holiday schedule, the total number of ea~p~e~c-~e- paid holidays shall not exceed _. ._ eleven (11) a;g;~::-~:hc~ur:wor days or eighty-eight (88) hours. Any additional clays appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or ............................................................... County offices to close will be added to the e,~ght_:~g~~. hcsu J,,.._or a,h maximum for these offices. Holidays are considered an eight-hour period of work which falls on the specified holiday. When a holiday falls on Saturday, the Friday preceding the holiday will be observed. When a holiday falls on Sunday, the Monday following the holiday will be observed. _. All regular fuJ.l-dime employees ^~ , ; ~~ ^~' r~ ^~ ~ ; ~; ^~' are eligible to receive compensation for the observed holidays. However, an employee must be on pay status the .:.:.:.;:... . warks~i£t (no~~ally e.g~thours~. ~y before and the ~1~ W~rkshif~ (nox~a~.~.y ~~ht !hours) ~ after the holiday to receive fiolday pay. Employees who are on leave without pay on the work day immediately preceding or following a holiday will not be entitled to the privileges of that holiday. ~i6~e~E~i-~ ~-e-~e-i~e-e`e3~oL Those County employees who work on holidays because of their duties or assignment will be compensated following guidelines found in Chapter VII. 65 ',, ;~l~! - Material added to original handbook '~ - Material deleted from original handbook CHAPTER X - SPECIAL OPPORTUNITIES 1 ~r ~- r ~ to C ~ -- ~ € r re--~e- - e k c~-e te-- -e zh~ ~ i ~ ~ e-~et - ]--~ n-- ~ ~ ~ ~ e ~r~em~ e-r a~ ~e- - - oe~e;~~ ~ ~-r ~ 1 ~ -- ~ -e i a ~~ 1 ~ ~ ~ ~ - ~ ~~ ~ - ~ ~ ~e~ ~ ~ e~e~-a -e--- ~ ~ ~ ~ -e~c -em~ ~r ~ ~ e-~-~e~te e e ~ ~ ~ ~ r g r - } ~ e - e ~c--eex~~ Te i ^ ~ l e~r-e ~~ ~ ~ e~~e g~ g ~ ~ ~ e ~~e~te e~r - - ~ ~-- ~ } ~ V,_ r a-- ~~ i ~ = ~ e^~e~-a e ~e- -~-i e i ag ~ - ~r ~ ~ ^ e ~ e e ~ m , ^ ~- ^ .~ ei - o ~-ems , ~ e~~ m r z a ~ i _ _ e t~ ~ ~~ ~~~ P - ~ - ~ ' z ~ -, ~ = ,. ~ -, .. } ,,,.. , ~ - i~7~6 k ( ~ ~ rc~-d Ye- ~ ~~ _ ~ ? e~ -e p e b ~ - d = 1 -- - ,... r ~ -. } ; ~ ~ e- -e? g r-a~ - ~ ~e --e~ r e~e ~e e ~ d d -~ ~ e - - ~~e ~~ ~~ g r-a ~ ~ ~ e~~-e~tc ~ e~e~r e - ~~- ~ ~ - ~e ~ :T re - - ~ 13 e-1~-F e~-r- ••, 7.-„ 'crr~s-p~k ~ .~ ~ ~ ~ ~ 6 i ~ rir 9 --- ~P T ' " T ~ c o a P - Trr~~ mi za~ e - q n ` -= -a~ 1 ~~ ^ '~ e~ -e~C.~ 6 3 ~ 1 t _ -cr- Va ~e o rre3 ' ~ ~ ~ ' ~}' ~ ~~ _ ~ dv czz E c a ` ~ t--} ~ ~e- ~l ci r~i-rir _ " ~i ~ r~ _-6- ~3e 8 J ~ ° tte e- c ~C : e- -- ~-~- e ~ i~ aT r cz zC ; -' ~;?- = ~Fi~6 eei~-~ 1 ~ e~, ~~31 = ~~ ~~ = ~ e 5~k~ei 9 ~~ i r ~ =„~~e~2v m.-cccc~r-~ Fi-eE o ei i te-e 6- -------- ----- --- - ~ t-. ,-... t r r, ,., T x ~ z~ 3 -~T -~ - ~ i~ ^ ~ rr F e~~ ~ f P_ -~-Li 6 1 ~r - z~ ~ =~ m ~ e 3 ~ ; e ~ = i =^ e 3~~ c c ccr ~~~~ ~-a- e -a ~~ ~ € -e e rr e ~ tc :_ e- e ~ -~e- - e o ~ - ms re -~ e-~ ; o e e e ~~ ~ ~e~ e ~ e } . A _ `Ia~':I:'~`IO~ :R~IMBt~`RS.E~'IENT Fht~GRANi 66 • I for one man: ld apply 'for u :inert infcrr;~t ~TClO71StY'ate rela, prepare the emE :~yees wi,1 rec peen approvedl; ', B ~qui~~ralent) or>~ uzldergradxate `c Qr highermust re i mb~~rsement 'w available f ~mplo~~eas v otk~er sourc giants, soh e11g7_b_e for i rah i cl~' a<~ nea ~n a~ l grar~ua~e courses . iul~ ion >.pro~rided up to the,' in-stag' credit kour irate .fait; c,r rate for Virginia `T'ech , air _ituton. Aeirnbursement ~s based vapor ?iir~ t:~e department's buaget y igible for educational assistance €rom ng buu' r_~~~' lim~ed'to veter~r~ benefits, etc.>~must`exhaust those sources before _~imbursement . if 'an ~mplovee receives' r co~.zrse.~aork, >the employee raay Mill be ZeIIT'bL1~SetTlent . Employees must.'.. bear all` costs related to ~egi'stra4'ion ~.nto'tnP degreed -program and o~herer_rallment fees. -Textb~'oks ~>and ct~Zer>~ surtl~e's s'~ouT~~ bV r~:imbursed ' after satisfac~orv compl`eti or_. "Howe~rer, 'if books '-are ''reimbursed ~':ey mush. be made 'G ~Tailabl~ for other employees .° ___ R~~mbu.rsement is ' not asraiJ.ab7.e ' for audited courses: Reimburserrterit is not available to employees ~;F.~tho are. on extended heave without ~~a~r.`` roun~y ~,itne should >,not >be as'ed to take coursed un`. ess ,approved b`~ the department head. However department meads should acccmr~odate employees tc t~'i° ``.greatest' extent `poss>ible by allowing `employees to t<lex >~their work sehedu~es, use compensatory Lime or a:,znu~l' leave. Credit Union All County employees are given the opportunity to participate in the credit union. The credit union is a ~re~~ financial organization which is owned and operated by its members. Members are offered a variety of benefits and services including ~esoa~~e-~e-s~ loans, dividends and family ~~er taus t be obtain rses..and ~ grade of 67 memberships. Credit Union transactions are handled through the Norfolk & Western Credit Union. C. Recognition Programs The Employee Recognition Program recognizes and awards employees for their years of service with Roanoke County. Employees are honored annually by the Board of Supervisors, normally at a Board Meeting, and are recognized for five years ................................. of service with the County and subsequent fa.v~, lea increments (10, 15, 20, 25, 30, 35 and 40 years) Upon completion of at least twenty years of service, a retiring employee receives a $100.00 United States Savings Bond. Up~z~ cot~pl~t~~n ;>' e~ ~e~e-e--~ra~e~ =1~-~~e e~t~-~ ~g~-e~e~€e _r-~rg~e ez"~~~Y ~ei~~31G~c~-1-1=i~6 ~ei=~6zrti`--r~'rra , oe~rt-a-~t-t~~re-Be~~t-~te~r~ez-~s-n-~e~ e tree-ems D. Employee Advisory Committee The Employee Advisory Committee is a group of employees elected 3a~ th~a.~ ~~ wa~kers' to serve a two-year term. The ,:::.. committee is a means for all employees to make suggestions concerning personnel policies or other employee concerns. Committee members welcome input from employees. A current listing of Employee Advisory Committee members and by'~;la;nzs is ........:....................... available in the Department of Human Resources. E. Personal Problems and Employee Assistance T~~c ~.~~~ea~i~e~ ~~^~r-ems ~e~cse-~,e~~ e-~=ragp~-ate ~~.t-t7 "- ,-. l l -, } daxei~~ze-6-i~-S~~~~-~-e-~-TOO~~~ r "- - ---.-, l ~,,...~., ,....,, - The Employee Assistance Program (EAP) is available to assist the employee or an immediate family member with personal problems . T~~''€~mpl'c~~e~: a~ a:;:::rrt~:b~~...s~~:::.~h~:::~rt~~.ca~~~' s' The employee may also be reterred to this program by a supervisor. This referral is in strict confidence and is not connected with the County disciplinary process. For more information on the EAP contact your supervisor or the Department of Human Resources. 68 J H~~dboak - Material added to original handbook ~]ee-}~ - Material deleted from original handbook CHAPTER XI - RESPONSIBILITIES A. Conflict of Interest In keeping with the Conflict of Interest Act, Chapter 40.1 of Title 2.1 of the Code of Virginia, County employees are prohibited from using information gained while performing their job to further their own personal interests. There may be some County employees who are required to file a statement of their interests as prescribed by County ordinances or state law. B Many County employees will work in capacities where confidential data concerning the plans and affairs of the department or of individuals will be handled. It is of great importance that employees not discuss such plans or records with persons not authorized to have access to them. If there is a question as to whether the information should be released, then the inquirer d may be referred to the appropriate department head, constitutional officer, or other County official. C. Gifts County employees are in a position of public trust and cannot accept gifts, gratuities, favors, or rewards for any services performed in connection with County employment. In addition, it is unlawful to solicit, offer, or accept money or anything of value in exchange for an appointment, promotion, or special privileges with the County. These limitations are not intended to prevent employees from accepting articles of negligible value which are distributed generally. D. Outside Employment While outside employment is not prohibited, that employment 69 Confidentiality of Records ~ ~ must not interfere with the performance of one's job or conflict with one's responsibility to the County. Prior to .................................. a.~c~p~`ing any outside work (either self employed or as an employee), an employee must complete the Outside Employment Approval Form, furnished by the Department of Human Resources. This form must then be submitted by the appropriate department head, constitutional officer, or other County official for approval. Once approved, the form will be forwarded to the Department of Human Resources and maintained in the employee's personnel file. If at any time it is determined by the approving authority or the Director of Human Resources that the outside employment is harmful to the efficient performance of the employee's daily assignments, or if a conflict of interest exists, the employee must discontinue the outside employment or resign his or her position with the County. _...__ ....._ _. _ _..._ E. Political Activity Employees of the County serve all County residents equally. The political opinions or affiliations of any resident will in no way affect the amount or quality of service received from the County. An individual's political affiliation, preference, or opinion will in no way influence appointment, retention, or promotion of a County employee. County employees may not campaign for office for themselves, for other persons, parties, or organizations or display campaign posters or solicit campaign funds or >circulate candidac eti~ons on Count time or on Count ro ert ~?;; Y Y P p Y ____ Violation of this policy c~~1d result in diseigiinary actic~r a~ de~cr~be:d is~ Chapter I7. _ __ ...... F. Conduct and Appearance Employees, upon accepting employment, accept an obligation to conduct themselves at all times as a representative of Roanoke County. This is especially important for those employees required to be in uniform or operate County vehicles, as these employees are more visible to the public. As a general standard, neatness and good taste in dress are ~eq~re~ed _. _ _ _. -- expected as well as neatness in work areas. G. Personal Use of County Time and Equipment The County provides telephones for all employees who need them in conducting County business. The use of County telephones for personal calls is a practice to be avoided if at all possible. Personal calls should not be made or received that will interrupt or interfere with the employee's work or ~~~ 70 prevent or hinder the use of the telephone for County business. Unauthorized removal of County equipment or property from the premises or the use of County equipment or property for personal reasons is prohibited. It is expected that employees will report to work and make every effort to use time wisely in the completion of assigned duties. Employees will not use County time for personal reasons. This will be considered time theft and will be treated as such. An example of time theft might be performing or asking another employee to perform personal typing or any other unrelated work. In keeping with this policy, ~ac~lczng ~~' rep~*a~ed "visits" between departments or offices whiT~e working ~a prevent other employees from completing their duties aril are also considered time theft. H. Solicitation No solicitations shall be permitted in any County buildings except as provided by County building use regulations or by those entities approved by or sponsored by the Board of Supervisors. County employees are not permitted to solicit other employees or members of the general public, during regular office G3 ~::'::::;GvC>Y hours, for the sale of items for personal gain . _ _ .................. 71 s ,,s,,, AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, JANUARY 10, 1995 RESOLUTION 11095-7 SUPPORTING ESTABLISHMENT OF SMALL BUSINESS INCIIBATOR PROGRAM IN ROANORE VALLEY WHEREAS, the Fifth Planning District Commission has adopted a resolution dated December 15, 1994, supporting the establishment of a Statewide Business Incubator Program; and WHEREAS, the Council of the City of Roanoke has requested state funds to help establish a local small business incubator facility and program; and WHEREAS, the Roanoke County Board of Supervisors supports the concept of a small business incubator for the Roanoke Valley region and supports the previous actions of the Fifth Planning District Commission and Roanoke City Council in this regard, believing implementation will substantially enhance economic development in the Roanoke area and across the Commonwealth. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, requests the Governor and members of the General Assembly to act to establish a business incubator program in the Commonwealth including one or more facilities for the Roanoke area; and BE IT FURTHER RESOLVED that the Clerk to the Board be directed to send copies of this resolution to the Honorable Governor of Virginia, area representatives in the General Assembly, the Honorable Mayor and Clerk of the City of Roanoke, the Executive Director of the Fifth Planning District Commission, and the Executive Director of the Roanoke Valley Economic Development Partnership. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable George Allen, Governor The Honorable C. Richard Cranwell The Honorable H. Morgan Griffith The Honorable A. Victor Thomas The Honorable Clifton A. Woodrum The Honorable J. Brandon Bell The Honorable Malfourd W. "Bo" Trumbo The Honorable David A. Bowers, Mayor, Roanoke City Mary F. Parker, Clerk, Roanoke City Council Wayne Strickland, Executive Director, 5PDC Elizabeth S. Doughty, Executive Director, RVED Partnership Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development Phillip Sparks, Economic Development Administrator for Roanoke City SMALL BUSINESS INCUBATOR Presentation to Roanoke County Board of Supervisors January 10, 1995 by : W . Hope Player Phillip F. Sparks O m U Z w z m J J Q z 0 ~- z W 0 J J Q D Z Q W Z ~." 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Q z O' w ~ ' ~ ~ to J z z ~ m ~~ ~ > o c~ ZI Q ~ z J W~ O z ~ ~ w m i Q ~ ~ Z ~~ O C3 W ~ O U Z ~ ~ W z -~ I.L > W Cn W ~ Cn N~ ~ ~ W Q W W U 0 G7 z A w Q ~Z !~ w H z w 0 w ~ w Q H Z ~ ~ o V ~ z ~ ~ ~ ~ z ~ ~ U ~ ~ z w a o w ~ Q ~ ~ ~ w z a ~ V z w ~ r; ~ z ~ w z ~ w z U Z w ~ o W ~ Q ~ w z U ~ a x ~ z ~ ~ ~' z x ~ ~ ~ ~ Z w ~ o W ~ Q ~ w z w ~ x ~ ° z ~ ~ ° ~ ~ w ~ ~ ~ ~ w ~ ~ z ~ ~ ~ o ti ~ ~ w ~ ~ ~ ~ N M '~ to `p w w H z 0 H ~ z o Q z N w ~ Z V W O W ~ a ~ ~ ~ z ~' z ~ p ~ ~ ~ w ~ V a ~ H Z ~ w Q O Q w z o z ~ V ~ w ~ ~ w a w o ~ ~ ~ w z ~ ~ ~ ~ ~ x ~ H ~ o W V a ~ a ,~ N t~ 00 ~ ,~ ,--~ i ACTION # ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: First Reading of Ordinance to Amend Section 22-82, Rates and Fees of Chapter 22, Water, and Section 18-168 Schedule of Chartres of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County Code COUNTY ADMINISTRATOR'S COMMENTS: ~ ? -~ -~` BACKGROUND• When the current Roanoke County Water Standards were established in 1987, off-site facility fees for new businesses were normally based on the proposed meter size. An exception to this method was motel/hotel establishments. These establishments were assessed off-site facility fees based on the number of proposed beds with each bed representing 1/2 equivalent residential connection (ERC). Because of motel/hotel establishments traditionally having large peak flows in the morning and evening, it was felt that ERC's was a more appropriate method for fees than meter size. SUMMARY OF INFORMATION: There has been much concern from motel/hotel owners that these fees are disproportionately high. Because of this concern, the Roanoke County Utility Department has performed a study on nine motels in Roanoke County. This study showed that the average water use in these facilities averaged 166 gal/room/day. Based on this information each room would be approximately equal 1/2 ERC as opposed to each bed equaling 1/2 ERC. Below is a chart showing the connection fees for a hypothetical 100 room motel with 2 beds per room. The 3-inch meter size was based on fixture values assuming each room had a bathroom with tub & shower, water closet and lavatory. It was assumed that laundry facilities, hose connection and water fountains were also provided N-~ OFF-SITE FACILITY FEE BASED ON METER SIZE PRESENT OFF- SITE FEE/BED OFF-SITE FEE/ROOM Water $58,982 $256,000 $128,000 Sewer 23,040 100,000 50,000 TOTAL $82,022 $356,000 $178,000 RECOMMENDATION' The study indicates that motel/hotel establishments do place large demands on the water/sewer system in the mornings and evenings; however, it appears to relate better to a per room basis instead of a per bed basis. Therefore, it is staff recommendation that the water and sewer ordinances be revised to show that motel/hotel establishments be assessed off-site facility fees on a per room basis in lieu of a per bed basis. The fee per room would equal the amount presently charged per bed. FISCAL IMPACT' This change would require no expenditure of funds; however, there would be less revenue collected from these establishments when they are constructed. SUBMITTED BY: Gary bertson, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens /7 " l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ORDINANCE AMENDING ORDINANCE 62894-15 AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES" OF CHAPTER 18, "SEWERS AND SEWAGE DISPOSAL" AND AMENDING SECTION 22-82, "RATES AND FEES" OF CHAPTER 22, "WATER" TO PROVIDE FOR AN AMENDMENT TO OFF-SITE FACILITY FEES FOR MOTEL/HOTEL ESTABLISHMENTS WHEREAS, the first reading of this ordinance was held on January 10, 1995; and the second reading and public hearing was held on January 24, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 628494-15 amending and reenacting Section 18-168, "Schedule of charges" of Chapter 18, "Sewers and sewage disposal" be amended as follows: (h) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is based upon sewer service to one equivalent residential connection or "ERC") plus the off-site facilities fee (which is determined by ERC, type of service and effective date), as indicated in Tables I and II. The basic connection fee is $100.00 and includes Roanoke County personnel installing the physical tap to the sewer main after excavation by the customer. 1 ~, . H-~ Table I Off-site facilities fee Motel and hotel ................ (Per fed ;at) ............... ................ ............... .__ Effective 9/1/94 500 Effective 9/1/95 500 2. That Section 22-82, "Rates and fees" of Chapter 22, "Water" be amended as follows: (b) Connection fees. (6) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is determined by meter size) plus the off-site facilities fee which is determined by meter size, type of service, and effective date), as indicted in Tables I, II, and III. Table II OFF-SITE FACILITIES FEE Types of 7/1/91 7/1/92 7/1/93 7/1/94 7/1/95 Service Motel and Hotel (per ............... fed oaYt) 1,105 1,160 1,220 1,280 1,345 ............... ............... ............... 3. That the effective date of this ordinance is rode\sewer.wat 2 ACTION # ITEM NUMBER n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Authorization to Vacate a Portion of an Existing 15- Foot Sanitary Sewer Easement and to Accept a Relocated Portion of Same Easement. The Sewer Easement in Question is Located across Lot 9, Block 6, Plat of One Oak Road COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~<~ ~~ BACKGROUND' The record map for "Plat of One Oak Road," dated April 19, 1978 has been recorded in Plat Book 9, page 123, Boone Builders, Inc., dedicated to public use a sanitary sewer easement, fifteen feet (15') in width, across certain lots in the subdivision, including Lot 9, Block 6. Gary M. Greenlee and Holly L Greenlee, husband and wife, are owners of Lot 9, Block 6, One Oak Road and a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the existing 15' sanitary sewer easement. Mr. and Mrs. Greenlee have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the sanitary sewer easement and accept in exchange an additional area for sanitary sewer easement purposes on the southern side of the existing easement. An Ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and to accept a relocated portion of same easement is attached. FISCAL IMPACT' As a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, sewer line relocation costs, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Gary M. Greenlee and holly L. Greenlee, or their successors or assigns. The sum of $2,500.00 has been deposited with the Utility Department to cover the costs for relocation of the line and easement in order to meet the requirements of the Utility Department. I-~- ~ STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing vacation of a portion of this easement and acceptance of a relocated portion of the same easement. Staff feels that the sewer line can still be properly maintained with this revised easement. SUBMITTED BY: Gary R ertson, P.E. Utilit Director Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION APPROVED: ,~~.,.i Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~ w ~ ~/ ~J ~ I N _ b -~ 5i ro,d'~ zi.9' ~ ~~ ~~~ V ~ ~ 3' / / ~ ~a ~ ~ N ~ i 154 ~ ~~~ 15 PugLTG UTIZIT FA~EMEN(' ?' 3: s6 0 =' `~ F ~ r~SE,To ~Jf157: /S ~~~a 59 NEsySAN -~-3~ "~~ ~- ~~-~ I ` 9Eq ~K~oN SRN~TA~~Nl~~~3;E~E~E`M>• .~~ \ `' ~' ~ o `~` 4A Eq Y 5F{yEl~ ~Z00' ~ <r ~~ w 15 ~~ 16.0,'» r. o' EASEAI~Nr ~ ~ ~_ I ~ .~ __- -__- ~ --~ ~~f, I m ~ ~ ti ~ OE~GK, ~ ~ WOOQFN~A7/0 (~9ERNEAfN~ „ o Q cl ~. ~ ~ ~ m Io7.o0' ~ CNAIN-GrNk F6NG ~ l ~ 2 ~ ai ~ '• ~~Q'N77°I'J'?I"E, o ~OT 9 ~ ! I 10 Q ~~m 2I ~ .l• hr0C3 76.97' ~ ®•~•N89°04'0!"E,B0.46' I ~ Z ui ~~ ~ ~ 7.0' PG}AME YYI~. ~° Yr Uj6gING-LINE-K ~~ QI ~' ~ ~~350 ~ M,N•~ ~ ~~ WI r a I `~ 0 5~ ~ I ¢ ~ ~ ~ ~ ~------? ------- ~ L- 'EXI6T IRON PI ~ -' ~ - - - _ _ ~ ~l~ 2 ~ .39.87) 76° 3!'40"W ; !05.03' Q I I ~ ~~ -o -~ I II 9 ~ AO ~ ~ ~ /$°ti av~„P„ 6~ 1 / ~ ~ D ~ ~ ~ m <- ~ a ~~ ~ __ A \ ~ ~~ ~ m \~ \~ ly' PU9bIG UTI6I CY OJP~+ - ~\ E5M'r. °46' 45'~E+ ExlST. r, P. ~,_ ' ~ yl GuRVE "G ~' N I'1,IZ ~ p A n ~ ~' W' TC P.1. OF / 390.87 ~ HOG6owgAcE oRIVE ~ N ~ ~A OI a~~) ~7 NOTES: 1) AREA BOUNDED BY CORNER NO'S 1,2,3,3A,5B TO 1 IS TO BE GRANTED TO COUNTY OF ROANOKE FOR SANITARY SEWER EASEMENT. 2) AREA BOUNDED BY CORNER NO'S 4, 4A, 5 TO 4 IS PORTION OF EXISTING SANITARY SEWER EASEMENT TO BE VACATEll. EXlsr. LP. GuavE 'A'I a 64°23'rB° r 3r, 4a' R 50, 00' A 56,19' GN• 53.28' OH. g. N 45° 47' 00`E GuraVE "g" d 48°ll' 24" T ll. !8' R 7500' A 71.03' OH, 70, 41' DURy(; "C" A 7°38'Z3" r 13,01' R 195.00' A 76. DO' CH. 25.98' GN.g. N6ti°35'57"E PLAT SHOWING ~, ~!`~a2se ~ NEW SANITARY SEIJER EASEMENT ~~F,ALTN Op 0 o~ VINCENT K ~ LU 04' BEING DEDICATED FOR PUBLIC USE TO THE COUNTY OF ROANOKE, VIRGINIA BY GARY M. & HOLLY L. GREENLEE PART OF EXISTING SANITARY SEWER EASEMENT TO BE VACATED CREATING HEREON A NEW SANITARY SEWER EASEMENT SITUATED WITHIN. LOT 9, .ONE OAK ROAD (P.B. 9, PAGE 12$) ' CAVl; SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIP. SCALE: I" - 2O' DATE: $ NOVEMBER, 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-BURN EYORS-PLANNERS ROANOKE, VIAGINIA COMM, '~ y0 - 361 I ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ~~~ ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME -EASEMENT ACROSS LOT 9 , BLOCK 6, PLAT OF ONE OAK ROAD WHEREAS, by subdivision plat entitled "Plat of One Oak Road", dated 19 April 1978, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 123, Boone Builders, Inc., dedicated to public use a sanitary sewer easement, fifteen feet (15') in width, across certain lots in the subdivision, including Lot 9, Block 6; and, WHEREAS, the petitioners, Gary M. Greenlee and Holly L. Greenlee, husband and wife, are the owners of Lot 9, Block 6, One Oak Road; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the existing 15' sanitary sewer easement; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the sanitary sewer easement and accept in exchange an additional area for sanitary sewer easement purposes on the southern side of the existing easement; and, WHEREAS, the sum of $2500.00 has been deposited with the Utility Department to cover the costs for relocation of the line and easement in order to meet the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: /{-~. 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 10, 1995; and a second reading and public hearing was held on January 24, 1995; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, a portion of the 15' sanitary sewer easement across property owned by Gary M. Greenlee and Holly L. Greenlee, husband and wife, shown and designated as "S.S.E. TO BE ABANDONED" and cross-hatched upon the 'Plat Showing New Sanitary Sewer Easement Being Dedicated for Public Use to the County of Roanoke, Virginia, by Gary M. & Holly L. Greenlee and Part of Existing Sanitary Sewer Easement to be Vacated, Creating Hereon a New Sanitary Sewer Easement Situated Within Lot 9, One Oak Road (P.B. 9, Page 128)' dated 8 November 1994, made by Lumsden Associates, P.C., a copy of which is attached hereto, be, and hereby is, vacated; and, 4. That, in exchange, acquisition and acceptance of an additional area of property for sanitary sewer easement purposes on the southern side of the existing easement, being shown and designated as "NEW SAN. SEW. ESMT." and cross-hatched upon the above-described plat, together with the existing sanitary sewer easement but excluding that portion hereby vacated, to create a new ~-a. sanitary sewer easement of variable width, be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, sewer line relocation costs, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Gary M. Greenlee and Holly L. Greenlee, or their successors or assigns; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. s .~ ACTION NO. ITEM NO. .3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING LEASE OF A PARCEL OF REAL ESTATE FOR A WELL LOT IN BROOKWOOD SUBDIVISION IN EXCHANGE FOR AGREEMENT TO CONVEY SAID WELL LOT TO MARIE S. HARRISON UPON ABANDONMENT OF WELL AND SURPLUS OF REMAINING WELL LOT PROPERTY COUNTY ADMINISTRATOR' S COMMENTS : n ,;^ ,,~~r~-~ J EXECUTIVE SUNIlKARY This is the first reading of the proposed ordinance to authorize leasing a section of land to establish a fifty-foot radius around a well lot off Woodbrook Drive in Brookwood Subdivision, in exchange for an agreement by the Board of Supervisors to convey the remaining well lot property to Marie S. Harrison upon abandonment of the well and declaration of the well lot as surplus property. BACKGROUND• By deed dated October 12, 1976, and recorded in Deed Book 1055, Page 232, in the Clerk's Office of the Circuit Court of Roanoke County, Frank W. Martin, Trustee for Phillip Andrew Martin, conveyed unto the Board of County Supervisors of Roanoke County, Virginia, a certain parcel of land for a well lot in connection with the water distribution system for Brookwood Subdivision. The location of this lot is shown and designated as "WELL LOT" on the 'Map of Brookwood', recorded in the aforesaid Clerk's Office in Plat Book 7, Page 77, a partial copy of which is attached hereto and marked Exhibit A. As shown on the plat, a portion of the well lot lies outside of the subdivision and was not conveyed to the County in the above- referenced deed. At the time, this section of the well lot property was owned by T. C. Harrison and Marie S. Harrison. Although there is a reference in the title records to an easement having been granted to the County for this section of land, there does not appear to be documentation of record in the Clerk's Office or available at the County offices. s .j +-3 SUNIlKARY OF INFORMATION In order to comply with the minimum size and area requirements established by the State Board of Health for operation of wells, it is necessary to have fifty feet of clearance from any contaminating source on all sides of the well head for a public water source. The Utility Department anticipates that the Brookwood well will be necessary for another two to three years, but will be abandoned when the water transmission lines are operational. That portion of the well lot to be acquired by lease, to complete the 50-foot radius around the well, is currently owned partially by Marie S. Harrison (Tax Map No. 86.03-4-14) and partially by Michael H. Frank (Tax Map No. 86.03-4-12), as shown on the attached partial copy of Tax Map No. 86.03 marked Exhibit B. The portions of land to be leased from Ms. Harrison and Mr. Frank are shown and designated as "AREA = 1,512 SQ. FT." and "AREA = 123 SQ. FT.", respectively, upon the plat dated November 11, 1994, prepared by Lumsden Associates, P.C., a copy of which is attached hereto and marked Exhibit C. Staff has negotiated with the property owners regarding this acquisition. Ms. Harrison and Mr. Frank have each agreed to lease to the County the required areas within their boundaries for such period of time as it is needed for operation of the well. In exchange, they have requested that the County convey the remainder of the well lot to Marie S. Harrison, to be combined with her existing property, when the well is abandoned and the property is declared surplus. Public notice of this proposed agreement has been provided to all owners of property adjoining the well lot. One adjoining property owner, Scott W. Bauman, has responded with objections to this proposal. FISCAL IMPACTS• The 1994 assessed value of the existing well lot is $7, 000.00. Staff estimates that the fair market value of this lot would be significantly less to any other property owner, and would constitute a fair consideration for acquisition of a lease on the section of land required to comply with health department regulations. ALTERNATIVES• (1) Approve the first reading of the proposed ordinance to authorize leasing a section of land to establish a fifty-foot radius around a well lot off Woodbrook Drive in Brookwood Subdivision, in exchange for an agreement by the Board of 2 z ~-3 Supervisors to convey the remaining well lot property to Marie S. Harrison upon abandonment of the well and declaration of the well lot as surplus property. (2) Decline to adopt the proposed ordinance and direct staff to initiate eminent domain proceedings to acquire the necessary section of land to bring the subject well lot into compliance with the health department regulations. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed Ordinance in accordance with Alternative #1 above. Respectfully submitted, J ' n Willey P perty Manager Approved ( ) Denied ( ) Received ( ) Referred ( ) To ACTION Motion by: Approved by, ~ ~~~ ~~ Y!' Elmer C . Hodcf County Administrator VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 3 z }}-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, January 10, 1995 ORDINANCE AUTHORIZING LEASE OF A PARCEL OF REAL ESTATE FOR A WELL LOT IN BROOKWOOD SUBDIVISION IN EXCHANGE FOR AGREEMENT TO CONVEY SAID WELL LOT TO MARIE S. HARRISON UPON ABANDONMENT OF WELL AND SURPLUS OF REMAINING WELL LOT PROPERTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a well lot (Tax Map No. 86.03-3-16) located off Woodbrook Drive, between Lots 12 and 13, in the Brookwood Subdivision, said lot having been acquired by deed dated October 12, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1055, page 232, and being shown upon the 'Map of Brookwood' recorded as aforesaid in Plat Book 7, page 77; and, WHEREAS, an additional section of land is necessary to comply with the fifty-foot (50') radius requirements of the State Board of Health for a public water source; and, WHEREAS, the section of land to be acquired lies within the boundaries of two parcels of real estate designated upon the Roanoke County Land Records as Tax Map No. 86.03-4-12 and Tax Map No. 86.03-4-14 owned by Michael H. Frank and Marie S. Harrison, respectively; and, WHEREAS, said property owners have agreed to lease the necessary section of land to the Board of Supervisors, for a period not to exceed three (3) years, upon the condition that, when the well is abandoned and the lot is declared to be surplus property, the Board of Supervisors would convey the well lot property to Marie S. Harrison; and, I~-3 WHEREAS, notice of these terms has been provided to all owners of property adjoining the well lot; and, WHEREAS, future conveyance of the surplus well lot constitutes a fair consideration for the present lease acquisition of the necessary section of property to maintain and operate the public water source; and, WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning this acquisition and conveyance of real estate was held on January 10, 1995; and a second reading was held on January 24, 1995. THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That the acquisition and acceptance of the required section of property, to comply with the fifty-foot (50') radius requirement for the well lot (Tax Map No. 86.03-3-16), by lease from Marie S. Harrison and Michael H. Frank, and designated as "AREA = 1,512 SQ. FT." and "AREA = 123 SQ. FT.", respectively, upon the plat dated November 11, 1994, prepared by Lumsden Associates, P.C., and located off Woodbrook Drive in the Brookwood Subdivision, is hereby authorized. 2. That the consideration for the lease shall be agreement to convey the well lot (Tax Map No. 86.03-3-16) owned by the Board of Supervisors to Marie S. Harrison, to be added and combined by deed or by plat with her existing property, Tax Map No. 86.03-4-14, when the well is abandoned and the property is declared surplus. 2 }~- 3 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. 4. 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'~~~-~ tl0• l tOT Ur[ •11110.0 f'•C•w ~ ~~~~~~__ ~- •~~ i. _ (DVrT• LUIC TOVr tn( OTT •t IM[r -~~ ~~•~- ~... - IaRCCI COr T1rUa110M t[Dal !(OCR M0. uwt tot ro. ~' ] ~ 71 C1t CYt al(0 aCACaGC O[[0 aC11[aG[ lotto aruslor OCfO D1Y(rt~4M / 7x1(1 17.l x10 m Isl 177 ]] M011TN 50286.01 4 02 %01 9602 PROPERTY IOEN7IFICATIOH IAAP t ., ~ ROANOKE. COUNTY ,"ViR( ~Sir1~D_ 1 SCA(( ,r r PAOpERrY of 1NAArE 5. yARA/hON rAx # se.o~-4-r~ ~•4. 1319 ~• 42r ••e• ,,~; ~. AREA =1, 512 5s Fr.~ .ati~gti~ 6~•" Pal ~ AREA = 173 Sa. Fl, tae ,<<o~ ~ 1 Q ~a661p6p~~e-v Ps;opearY of a~h~/WE~G SOT M/GNAEG y. FRANIC~ rqx ~ a6.o~-4-f2 ~ 1 rAx *86.03- 3-16 ~.8. 1056 PG.r20 9.9. 1055 P6• z~2 9•e. 1417 FG. 17/~ \PARGE~ 1I I cor r3 ~ I I°ROPEarY of b GOIT BAyMAN 8~/ ICAI•yY gquMAN Exfyf, fy puvwG url6frY EASEnaENr LDr 12 ~gR.00K,W00r7' P. g, 7 r I PG. 77 I I W~OnI ~~~~~/ gRIVE °o 3~ Y 0 o a z e a F CURVE TABLE CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA A 50.00 12.47 6.27 12.43 N 02'45 18 E 14'17 03' B 50.00 94.85 69.70 81.25 N 64'14 31 E 108'41 25 NOTES: 1. THIS PLAT WAS BASED ON EXISTING DEED INFORMATION AND DOES NOT CONSTITUTE AN ACTUAL FIELD SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST EASEMENTS NOT SHOWN HEREON. PLAT FROtd EXISTING RECORDS SHOWING WELL LOT EASEMENT BEING GRANTED BY MICHAEL H. FRANK ON TAX PARCEL 86,03-4-T2 AND MARIE S, HARRISON ON TAX PARCEL 86.03-4-14 TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE t "= S 0 ' DATE: NOVEMBER 11 ,19 9 4 LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIR4INIA 'sXHIBIT C ~-~-3 ~•• 'qd• aAf ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS NEAR SPRING HOLLOW FOR THE WATER TREATMENT FACILITY COUNTY ADMINISTRATOR'S COMMENTS: c/ `J , EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for an overhead electric service line(s) across the water treatment plant property for electric service to the new facility. BACKGROUND' The Roanoke County Utility Department is in the process of developing and constructing the new water treatment facility on property owned by the Board of Supervisors. The site is located near Spring Hollow, in the Catawba District, on Virginia Secondary Route 821. SUMMARY OF INFORMATION: Installation of transmission lines and related improvements is necessary to provide electric service to the facility. Appalachian Power Company (APCO) requires a right of way for the overhead electric line(s) as shown on APCO Drawing No. R-3083, dated October 25, 1994, a copy of which is attached hereto. Utility Department staff, having met with an APCO representative on the property, and having reviewed the proposed agreement and plat, has approved the location of the easement subject to the County reserving the right to continue to use the proposed easement area for the necessary drainage facilities. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ~- `~ ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line(s) easement as shown on APCO Drawing No. R-3083, dated October 25, 1994, to Appalachian Power Company. (2) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, ~ .`~ Vick a L. Huf an Assistant Coun y Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix ~+-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS NEAR SPRING HOLLOW FOR THE WATER TREATMENT FACILITY WHEREAS, the Roanoke County Utility Department is developing and constructing the new water treatment facility on property owned by the Board of Supervisors, said property being located near Spring Hollow, in the Catawba District, on Virginia Secondary Route 821; and, WHEREAS, Appalachian Power Company (APCO) requires a right of way for an overhead transmission line or lines across the property to provide electric service for the facility, as shown on APCO Drawing No. R-3083, dated October 25, 1994; and, WHEREAS, the proposed right of way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 10, 1995; and a second reading was held on January 24, 1995. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power µ-4 Company for the provision of electrical service in connection with Roanoke County's water treatment facility. 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, across the water treatment facility site, to provide electric service for the facility, as shown on APCO Drawing No. R-3083, dated October 25, 1994, to Appalachian Power Company is hereby authorized subject to the County reserving the right to continue to use the proposed easement area for the necessary drainage facilities. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. e MAP SECT. 3780- 296 C 8 296 D 138KV CLOVERDALE/ MATT FUNK LINE 'L~~ PROPOSED POLE -' 296-60.38 PROPOSED POL E 296- 6037 BOARD OF SUPERVISORS OF ROANOKE COUNTY PROPOSED --_ HOLE 296- A027 EXIST. HOLES d L/NES .~ ~ / KUMIS / SUBSTA. SITE /i~ ~ ~P. COUNTY OF ROANOKE, V I RGI N I A T. D. 6 6 5 000 CATAWBA DISTRICT XIST. ROLES d L/NES 296 G 296 D APPALACHIAN POWER COMPANY ROANOKE VIRGINIA ROANOKE DIVISION T.&D. DEPARTMENT PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROAN Y DRAWN BY L.M.A. DATE OCT. 25, 1994 APP. BY J. B. A. III SCALE 1~~=2~~~F SHEET I OF~_SH EETS DRAWING NO. R -3083 i~ 4 pIE7ZGEN IJ9 M'1 (:iD aq:19f ~~~~ i] iii' ACTION NO. ITEM NO. ~ " 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE CONVEYANCE OF ROANOKE COUNTY'S INTEREST IN CERTAIN REAL ESTATE (REGIONAL SANITARY, LANDFILL) TO THE ROANOKE VALLEY RESOURCE AUTHORITY, SUBJECTING SAID PROPERTY TO CERTAIN PROTECTIVE COVENANTS, AND CERTAIN OTHER PROVISIONS COUNTY ADMINISTRATOR'S COMMENTS: The conveyance of the old regional landfill by Vinton, Roanoke City and Roanoke County has many positive aspects. I3owever,there are certain issues that must be finalized as part of this transaction. On the positive side, the RVId~ is in the landfill business and can properly maintain both facilities with the same staff and Board. It is imperative, however, that this conveyance be accompanied by a commitment to work with the state and federal agencies to expedite the construction of the Parkway spur to Explore Park That commitment should be made by all three local governments with an accompanying schedule for conveyance of the easements and right-of--ways to occur. If we are not able to get this commitment, the conveyance should be postponed until after the three local governments take the necessary action to bring closure to this issue. EXECUTIVE SUMMARY' This ordinance conveys Roanoke County's undivided 31.2$ interest in the regional sanitary landfill located on State Route 618 (Rutrough Road) to the Roanoke Valley Resource Authority (RVRA); imposes certain protective covenants on said property; and requests the RVRA to cooperate with the United States Department of the Interior in the establishment of the Blue Ridge Parkway extension for the Explore Project. BACKGROUND: In 1975 Roanoke City, Town of Vinton, and Roanoke County agreed to acquire real estate for the operation of a regional sanitary landfill. This real estate consisted of approximately 257.08 acres located on State Route 618 (Rutrough Road). This agreement provided that upon full utilization of the real estate for landfill purposes, the property could then be used as a regional recreational facility or area for the citizens of the City, Town, and County. With the opening of the new regional sanitary disposal facility at Smith Gap, and upon the closure of the old sanitary landfill, the City, Town, and County have requested and the RVRA has agreed to be responsible for closure and post-closure 1 h~ - ..5 activities at this site. The City, County, and Town have supported the construction of a spur road for the Blue Ridge Parkway as an integral part of the establishment of the Explore Park. The United States, through the Department of the Interior and the National Park Service, have requested the conveyance of an easement over a portion of this property to it for this extension of the Blue Ridge Parkway to the Explore Park and that the use of the remainder of this property be limited to park, recreational, and open space purposes. SUMMARY OF INFORMATION: This ordinance shall accomplish three purposes: 1) authorize the conveyance of the County's interest in this real estate to the RVRA; 2) authorize subjecting this real estate to certain protective covenants limiting the use of this real estate to park, recreational, and open space purposes; and 3) request the RVRA to cooperate with the Department of the Interior in the establishment and construction of the Blue Ridge Parkway extension across this real estate to the Explore Park. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, `~V\ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 2 E%HIBIT A DECLARATION OF ~ ,.. PROTECTIVE COVENANTS These PROTECTIVE COVENANTS made and entered into this day of ____-, 1994, by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, the COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia, and the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to collectively as the "OWNERS." W~3EREAS, the OWNERS by agreement dated July 29, 1975 agreed to acquire real and personal property for the operation of a regional sanitary landfill; and, WHEREAS, the July 29, 1975 agreement further provided that, upon the full utilization of the real estate for landfill purposes, said real estate might be maintained and operated as a regional recreational facility or area or for any other authorized use for the citizens of the OWNERS; and WHEREAS, this real estate acquired by the OWNERS for the operation of a regional sanitary landfill pursuant to the aforesaid agreement consists of approximately 257.08 acres, being the 273.67 acres originally conveyed to OWNERS by deed dated October 10, 1973, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Deed Book 983, at page 113, less the approximately 16.59 acres conveyed to the United States Department of Interior, National Park Service by the OWNERS by deed dated recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in geed Bvvk at page shall be the subject of the protective covenants and shall hereafter be referred to as the "Property"; and WHEREAS, the United States of America, by and through its Department of Interior, National Park Service, has requested that the OWNERS limit the use of the Property to park, recreational, and open space purposes, in connection with an extension of the Blue Ridge Parkway and Explore Park; and WHEREAS, in order to establish a general plan for the improvement, development, and use of the Property in accordance with the general plan for the development of the Blue Ridge Parkway, OWNERS desire to subject the Property to certain Protective Covenants. NOW THEREFORE, WITNESSETH THAT the OWNERS do hereby declare and covenant that the Property shall be held, improved and conveyed subject to the following covenants which shall be enforceable in accordance with this Declaration by OWNERS: 1. These protective covenants apply to the Property, as ~--~ ,.'~ described above, consisting of approximately 257.08 acres. OWNERS, however, recognize that OWNERS or their immediate successor in title intend to convey an easement over the Property to the United States of America, Department of Interior over 89.964 acres as identified on a Plat by T.F. Farker and Son, Engineers - Surveyors - Planners, dated August 12, 1993, revised August 1994, and entitled National Fark Reference Tract #15-114, Parcel 004, Boundary Survey for Virginia Department of Transportation. OWNERS further recognise that the purpose of such easement shall be for the location, construction, management, reconstruction, alteration, and maintenance of a spur road of the Blue Ridge Parkway and that to the extent necessary for these limited purposes, these protective covenants shall not apply to such easement. 2 . Except as provided in paragraph 1 , OWNERS declare that the Property is now held, and shall be transferred, sold, leased, conveyed, and occupied subject to the restrictions and covenants herein set forth, each and all of which is and are, for and shall inure to the benefit of and pass with each and every parcel of the Property and apply to and bind the heirs,assignees, and successors in interest of each and every owner of a parcel or parcels of the Property. 3. Each purchaser of any parcel of the Property covenants and agrees with OWNERS, their successors and assigns to use the Property only in accordance with the restrictions herein set forth and to refrain from using the Property in any way inconsistent with or prohibited by the provisions of this Declaration. 4. The Property is restricted to the following permitted uses and shall not be used for any other purpose: (i) That portion of the Property which has not been used for the disposal of municipal solid waste may be used for the following purposes only and shall not be used for any other purpose: a) Walking, hiking, and dogging paths; b) Bicycle paths and equestrian trails; c) Boating and canoeing; d) camping; e) Scenic overlooks and waysides; f) Playgrounds; g) Visitor center, interpretative, operational, administrative, and parking facilities; 2 ~~ h) Picnic areas; and i) Leaf mulching. (ii) That portion of the Property which has been used for the disposal of municipal solid waste may be used for the following purposes only and shall not be used for any other pux-pose: a) Walking, hiking, and jogging paths; b} Bicycle paths; c) Picnic areas; and, d) Leaf mulching. 5. Any use of the Property shall be in compliance with regulations now in effect or as may in the future be adopted by the Virginia Department of Environmental Quality or any successor agency, and the United States Environmental Protection Agency or any successor agency with respect to closure and post-closure use and care requirements for waste disposal facilities, and the OwNERs reserve unto themselves and their .immediate successor in title a perpetual right-of-access and permanent easement in and upon the Property to perform any and all actions deemed necessary related to closure and post-closure care of the Property including, without limitation, monitoring surface and ground waters and performance of any remedial action that may be required. There shall be no grading, construction, drilling, or other intrusive uses of the portions of the Property which have been used for the disposal of municipal solid waste except as may be deemed necessary by OWNERS or their immediate successor in title. owNERS reserve unto themselves and their immediate successor fn title: ( i ) the right to maintain existing roadways located upon the Property; (ii} the right to construct such additional access trails or roadways as may be deemed necessary; (iii) the right to establish and impose in the future by deed or otherwise such additional restrictions and covenants as may deemed necessary and appropriate related to the Property and activities and uses that may affect the Property. 6. OWNERS reserve the right to convey all or any portion of this real estate, or any interest therein, to any other person or party, subject to the terms and conditions of this Declaration. 7. OWNERS reserve the right to assign the benefits and obligations of these Protective Covenants to any other person, corporation, or governmental authority. 8. The term of these Protective Covenants shall be for forty years from the date of recordation. 9. During the term of these covenants, the OWNERS agree to 3 ~f abide by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against any person because of race, color, religion, sex, or national origin. The OWNERS will take affirmative action to insure that applicants are employed without regard to their race, color, religion, sex or national origin. No member or delegate to Congress, or resident Commissioner, shall be admitted to any share ox` part of this Declaration, or to any benefit that may arise therefrom, but this provision shall not be construed to extend to this Declaration if made with a corporation for its general benefit. 10. Enforcement. Violation or breach of any restriction and covenant herein contained shall give to OWNERS, the right to prosecute a proceeding at law or in equity against the person or persons who have violated or are attempting to violate any of these restrictions and covenants to enjoin ar prevent them fram doing so, to cause said violation to be remedied or to recover damages for said violation. The failure of OWNERS to enforce any restriction herein contained shall in no event be deemed to be a waiver of the right to da so thereafter nor of the right to enforce any other restriction or covenant. 11. All restrictions, covenants and agreements contained herein are made for the direct, mutual, and reciprocal benefit of each and every part and parcel of said Property; shall create mutual, equitable servitudes upon each parcel in favor of every other parcel; and shall create reciprocal rights and obligations between the respective owners of all parcels of the Property and privity of contact and estate between all grantees of said parcels, their heirs, successors and assigns. In addition, all restrictions contained herein shall operate as covenants running with the land for the benefit of the land described in paragraph 1 above and shall inure to the benefit of all grantees of said land, their heirs, successors and assigns, and shall apply to and bind the grantees of any and all parcels of the Property, their heirs, successors, and assigns. WITNESS the following seals and signatures: ATTEST: CITY OF ROANUKE By Mary F. Parker, City Clerk ATTEST: COUNTY OF xUANQKE 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ORDINANCE AUTHORIZING THE CONVEYANCE OF ROANOKE COUNTY'S INTEREST IN CERTAIN REAL ESTATE (REGIONAL SANITARY LANDFILL) TO THE ROANOKE VALLEY RESOURCE AUTHORITY, SUBJECTING SAID PROPERTY TO CERTAIN PROTECTIVE COVENANTS, AND CERTAIN OTHER PROVISIONS WHEREAS, the City of Roanoke, the Town of Vinton, and the County of Roanoke by agreement dated July 29, 1975, agreed to acquire approximately 257.08 acres of real estate located on State Route 618 (Rutrough Road) for the operation of a regional sanitary landfill; and, WHEREAS, said agreement provided that upon the full utilization of the real estate for landfill purposes, said real estate might be maintained and operated as a regional recreational facility or area for the citizens of the City, Town and County; and, WHEREAS, the City, County, and Town have created the Roanoke Valley Resource Authority (RVRA) to address the solid waste disposal needs of the Roanoke Valley, and the RVRA has developed a new solid waste disposal facility at Smith Gap to replace the old sanitary landfill on Rutrough Road; and, WHEREAS, the RVRA has undertaken the closure and post-closure responsibilities of the old sanitary landfill on behalf of the City, Town, and County; and, WHEREAS, the City, County and Town have encouraged the establishment and construction of an extension of the Blue Ridge Parkway to the Explore Park, said extension being designed to cross 1 ~5 a portion of this real estate; and, WHEREAS, the City, County and Town desire to convey their respective intersts in said real estate to the RVRA, to subject said real estate to certain protective covenants limiting the use of said real estate to park, recreational and open space purposes, and to request the RVRA to cooperate with the Department of Interior in the establishment and construction of the extension of the Blue Ridge Parkway to the Explore Park. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby authorized the declaration of certain protective covenants limiting the use of approximately 257.08 acres of real estate located on State Route 618 (the "Property") to park, recreational and open space purposes, in connection with an extension of the Blue Ridge Parkway and Explore Park. That this Declaration of Protective Covenants shall be substantially in the form of the attached Exhibit "A". 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on January 10, 1995; and a second reading was held on January 24, 1995, concerning disposition of a 257.08-acre parcel of real estate known as the Roanoke Regional Landfill; and 2 3. That the conveyance by Special Warranty deed of the County's 31.2% undivided interest in the Property to the Roanoke Valley Resource Authority is hereby authorized and approved. That the County's interest in this Property is surplus in relation to the use for which it was acquired, and that it is being made available for other public uses. 4. That the Roanoke Valley Resource Authority is hereby requested to cooperate with the Department of Interior in the establishment and construction of the extension of the Blue Ridge Parkway to the Explore Park. 5. That this conveyance by the County is subject to the Councils of the City of Roanoke and the Town of Vinton authorizing similar actions on behalf of the City and Town, respectively. 6. That the County Administrator is hereby authorized to take such actions and to execute such documents as may be necessary to accomplish the purposes of this ordinance and to effectuate these transactions, all upon form approved by the County Attorney. 7. That the Clerk to the Board of Supervisors is directed to mail a certified copy of this ordinance to the Mayors for the Councils of the City of Roanoke and the Town of Vinton. realest\landfill.ord 3 ACTION NO. ITEM NO . ('T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT SANITARY SEWER EASEMENT FROM STRANNA L. ARTHUR, LYLE M. ARTHUR, AND PATRICIA A. HOLT IN CONNECTION WITH THE OGDEN CENTER PROPERTY COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUNII~iARY This is the first reading of the proposed ordinance to authorize acquisition of a permanent easement for sanitary sewer purposes in connection with the Ogden Center property. BACKGROUND• On December 13, 1994, the Board of Supervisors declared a certain parcel of real estate commonly known as the Ogden Center property as surplus, and authorized the sale of said property to PM Properties, Inc. SUMMARY OF INFORMATION: In order to connect with the existing lines serving the area and to provide adequate sanitary sewer service to the site, it is necessary to acquire a sanitary sewer easement upon, over, under and across property owned by Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt. Staff has negotiated with the property owners for purchase of the necessary easement for the sum of $700.00, subject to approval by the Board of Supervisors. The easement to be acquired is more particularly described as follows: A perpetual RIGHT and EASEMENT, twenty feet (20') in width, to construct, install, improve, operate, inspect, use, monitor, maintain, and repair or replace a SANITARY SEWER line(s), system, facilities and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantors, acquired by deed dated July 16, 1990, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1326, page 1981, and designated on the Roanoke County Land Records as Tax Map No. 77.15-1-11. The location of said easement is shown and designated as "NEW 20' SANITARY SEWER EASEMENT" upon the plat dated December 5, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners, said plat being attached hereto and by reference incorporated herein. FISCAL IMPACTS• +-~ The purchase price of $700.00 for the sanitary sewer easement would be paid from the capital projects fund. ALTERNATIVES• Alternative Number 1: Adopt the proposed ordinance authorizing purchase of a sanitary sewer easement from Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt, for the sum of $700.00. Alternative Number 2: Decline to adopt the proposed ordinance and direct staff to initiate eminent domain proceedings. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance in accordance with Alternative Number 1. Respectfully submitted, ;r ~~ ~,~ V'cki L. Huf n Assistant Cou Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs ~- ~O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 10, 1995 ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT SANITARY SEWER EASEMENT FROM STRANNA L. ARTHUR, LYLE M. ARTHUR, AND PATRICIA A. HOLT IN CONNECTION WITH THE OGDEN CENTER PROPERTY WHEREAS, in order to connect with existing sanitary sewer lines serving the area and to provide adequate service to the site commonly known as the Ogden Center property, it is necessary to acquire a sanitary sewer easement upon, over, under and across property owned by Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt, and designated on the Roanoke County Land Records as Tax Map No. 77.15-1-11; and, WHEREAS, the location of the easement is shown and designated on a plat entitled "Easement Plat for County of Roanoke Showing A New 20' Sanitary Sewer Easement" dated December 5, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners; and, WHEREAS, staff has negotiated the purchase of said easement from the property owners for the sum of $700.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on January 10, 1995; and the second reading was held on January 24, 1995. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt a permanent 20' sanitary sewer easement, as shown on the plat . ~. entitled "Easement Plat for County of Roanoke Showing A New 20' Sanitary Sewer Easement" dated December 5, 1994, for an amount not to exceed $700.00. 2. That the purchase price shall be paid out of the capital projects fund. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. y ~ ~ ~ ~ ~ A ~ ~ .~ (n ` Qs~ ° .yam 22 ~,oo ~ \ ~ 2 ~ ~ ~ / ~ ~~~\~ ~ ~i~ ~ 2 ~'r1 ~ ., '~ •C ~ ~ / .'/ / < / ~~ ~ ~, ti sue. ~O sue. ~ f~ ~~ ~. ~ O. ~ N ~1 °' d N a'- J N .! Wi 1~ Q tL 0 I ~ o cn ° Q `n a CV a p no ~ ~ O~ ~ ~ Z~ a xo W Z O 2 05'39'38" W 34.93' ~ '~ ~. I ~ O p ~ Q ~5 , Fm ~~ X ~ W U \ 2 ~~\ ~~ ~~ W6's ~ ~ ~k\ ~` PROPERTY OF '~ \ s,~ ~,~ /COUNTY OF ROANOKE O~~ TAX N0. 77.15-01-11 ~,,, ~ D.B. 197, PG. 119 L Q~~ ~ D.B. $3, PG. 3400 ~ q O~~ ~ 5~~ /lj \~~~ \ .p~,'Ap ~ ~,, \ \ . 6 ~~ ~ ~/ ~~ / ,~ / /. / /~ / ~r0 // ~w ~ J Z ~ Q = N Z Q C7 ~ z~ x W w U7 (n W F- Q O _ d ~ O o cn o o ° rn~ ~Q ~~ .~~, a ~ ^ cV r o O °o z~ a ~ xo a ~ W Z O A~~t,TH OF D,. \NK B. CALDWELL!ill 9 No. 1335 s~~s~- ~ ' ~nm X04 NOTES: 1. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 2. METES & BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS & CALCULATED INFO AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING A NEW 20' SANITARY SEWER EASEMENT SURVEY DOES NOT REFLECT A COMPLETE & ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTIES. CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TAX NO. //•15-~~->> TPP&S T. P. PARKER & SON SCALE: 1"= 50' N.B. JW-87 DAP DRAWN 818 Boulsvnrd DATE: DEC. 5, 1994 CALL. DAP CHK'D ENOIN EERS SURVEYORS Post Otrioe Boz 98 D- r~ nSFn PLANNERS 3nlem, V1rQini6 24169 1A1 (~ q~-1.17 -lo I 4 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT SANITARY SEWER EASEMENT FROM HONEYWOOD ASSOCIATES ZN CONNECTION WITH THE OGDEN CENTER PROPERTY COUNTY ADMINISTRATOR'S COMMENTS: ,~~ ~ n,~ // EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize acquisition of a permanent easement for sanitary sewer purposes in connection with the Ogden Center property. BACKGROUND' On December 13, 1994, the Board of Supervisors declared a certain parcel of real estate commonly known as the Ogden Center property as surplus, and authorized the sale of said property to PM Properties, Inc. SUNIlKARY OF INFORMATION: In order to connect with the existing lines serving the area and to provide adequate sanitary sewer service to the site, it is necessary to acquire a sanitary sewer easement upon, over, under and across property owned by Honeywood Associates, a Virginia limited partnership. Staff has negotiated with the property owner for purchase of the necessary easement for the sum of $ , subject to approval by the Board of Supervisors. The easement to be acquired is more particularly described as follows: A perpetual RIGHT and EASEMENT, twenty feet (20') in width, to construct, install, improve, operate, inspect, use, monitor, maintain, and repair or replace a SANITARY SEWER line(s), system, facilities and related improvements, together with the right of ingress and (~,,~] egress thereto from a public road, upon, over, under, and C7 across a tract or parcel of land belonging to the Grantor, acquired by deed dated September 13, 1978, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1102, page 849, and designated on the Roanoke County Land Records as Tax Map No. 77.15-1-10. The location of said easement is shown and designated as "NEW 20' SANITARY SEWER EASEMENT" upon the plat dated December 5, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners, said plat being attached hereto and by reference incorporated herein. FISCAL IMPACTS• The purchase price of $ for the sanitary sewer easement would be paid from the capital projects fund. ALTERNATIVES• Alternative Number 1: Adopt the proposed ordinance authorizing purchase of a sanitary sewer easement from Honeywood Associates for the sum of $ Alternative Number 2: Decline to adopt the proposed ordinance and direct staff to initiate eminent domain proceedings. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt an ordinance in accordance with Alternative Number 1. Respectfully submitted, r ~ickhe L. H~~'ma3~ Assistant C unty Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs I~-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 10, 1995 ORDINANCE AUTHORIZING THE ACQUISITION OF A PERMANENT SANITARY SEWER EASEMENT FROM HONEYWOOD ASSOCIATES IN CONNECTION WITH THE OGDEN CENTER PROPERTY WHEREAS, in order to connect with existing sanitary sewer lines serving the area and to provide adequate service to the site commonly known as the Ogden Center property, it is necessary to acquire a sanitary sewer easement upon, over, under and across property owned by Honeywood Associates, a Virginia Limited Partnership, and designated on the Roanoke County Land Records as Tax Map No. 77.15-1-10; and, WHEREAS, the location of the easement is shown and designated on a plat entitled "Easement Plat for County of Roanoke Showing A New 20' Sanitary Sewer Easement" dated December 5, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners; and, WHEREAS, staff has negotiated the purchase of said easement from the property owner for the sum of $ and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; 2the first reading of this ordinance was held on January 10, 1995; and the second reading was held on January 24, 1995. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Honeywood Associates, a Virginia limited partnership, a permanent 20' sanitary sewer easement, as shown on the plat entitled "Easement Plat for County of Roanoke Showing A New 20' i-~-7 Sanitary Sewer Easement" dated December 5, 1994, for an amount not to exceed $ 2. That the purchase price shall be paid out of the capital projects fund. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. ~ ~ ~ o -~~ 2 ~o-o ~ rn ~C~• (n Q O_ o cn ° I ~ ~ ~a N a O r O ~o~~ a Z ~ ao w~ Z O ,TH OF ,_ ,~ , /O ~~u` \ / / ~~ RANK B. CAIDWELL, II .'o ~~' ~~• ~ \ / ~ No. 1335 ~O\ ~ v `l~ S DEG 9~ ~ AND ~~' NOTES: ~ 1. THIS PLAT IS SUBJECT TO INFORMATION ~ ~.C ti 1 sue. o cP~- ~• O. !~ \\ \ ~~ ~~ ~~ / ` V / / \ \~~\ >\ > \ ~' ~- ~ ~ S / ~ ~ ~ PROPERTY OF '~ ,~ ~ ~ COUNTY OF ROANOKE O~~ TAX N0. 77.15-01-11 O ~,,~ ~ D.B. 197, PG. 119 D.B. 86, PG. 307 G D.B. 13, PG. 340 ~ G9 C~~\ '~ / ~ ~~ S F ti EASEMENT PLAT FOR COUNTY OF ROANOKE WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 2. METES & BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS & CALCULATED INFO AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SHOWING A NEW 20' SANITARY SEWER EASEMENT SURVEY DOES NOT REFLECT A COMPLETE & ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTIES. CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TAX N0. 77.15-01-11 SCALE: 1~~= 50~ N.B. JW-87 DAP TPP&S T' P' PA~x & SON DRAWN 818 Boulevard DATE: DEC. 5, 1994 ENOfNEERS CALC. DAP CHK'D SURVEYORS Post Ofrice Hoz 98 D_ (~I r1CFn' PLANNERS Salem, Virginia 24163 fAf n ~ 94-1.'i1•~ rn ~ Z'~ -y o~ tr 1 I \ N .~ o~ ~ Q~ ~ N N J ~ wi 1~ 1 ~5 5~ 00 l~ 1~ 2 l\ S~ \ ~~ ~~ Q o_ O ~ o`to o (n ° I ~j Q `~ a N d ~ ^ O ooo~ ~ ~ Z~ a xo w z 0 05'39'38" W 34.93' ~ • /~ ~ ~ `~ a ~ o z~ a wu`. z ~ a Fm U~ V1 ~ Z ~ WU ~'~~ X W W (!l +~ ACTION ~ ITEM NUMBER ~" o AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE VACATING AND CLOSING AN UNIMPROVED SECTION OF OLD ROAD LYING BETWEEN PROPERTIES OWNED BY STRANNA ARTHUR, ET ALS, (TAX MAP NO. 77.15-1-12) AND THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY (TAX MAP NO. 77.15-1-11), AND EXTENDING IN A NORTHEASTERLY DIRECTION THROUGH PROPERTY OF HONEYWOOD ASSOCIATES (TAX MAP NO. 77.15-1-10) TO THE EXISTING OGDEN ROAD. COUNTY ADMINISTRATOR' 8 COMMENTS: ~~,n/ ~~.,-w-ttz~~ "'`~ ~~ EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to vacate and close an unimproved section of old road shown on a plat dated May 21, 1930, made by G. L. Poage, Surveyor. A copy of said plat is attached hereto as Exhibit A and the subject portion of road to be vacated is cross-hatched for identification purposes. BACRGROIIND: Records reflect that the section of road shown on Exhibit A was part of the main road leading from Roanoke Starkey Road (now Route 419) to Poor House Road (now Colonial Avenue) prior to 1930. Because of the time period during which the "Old Road" existed, it appears that there was never a dedication or conveyance of the road to the County or the public and that it was created solely by virtue of public use. It has been shown as the existing "Old Road" on various maps and plats through the years. In the early 1930's, the Board of Supervisors of Roanoke County acquired several properties for relocation of this road to a thirty-foot (30') right-of-way, known as Ogden School House Road, which is also shown on Exhibit A. The relocated (alternative) public road later became a part of the secondary road system of the ~"' Virginia Department of Transportation (VDOT) and is now in the street system for the City of Roanoke. BIIMMARY OF INFORMATION The "Old Road", as shown on Exhibit A, runs generally along the southwestern and northwestern boundary lines of a parcel of land formerly owned by the County School Board of Roanoke County, now commonly known as the Ogden Center property and designated upon the Roanoke County land records as Tax Map No. 77.15-1-11, and extends to Ogden Road in a northeasterly direction through the property of Honeywood Associates, designated on the land records as Tax Map No. 77.15-1-10. The "Old Road" is not shown on the County land maps; however, a partial copy of Tax Map No. 77.15 is attached hereto as Exhibit B for reference. A portion of the "old road" along the southwestern boundary of the Ogden Center property is used for access to the surrounding properties and to Leslie Lane. A portion of the Ogden School property is also used for access. No action is being requested at this time with regard to this section of the "Old Road", as no alternative means of access is available. The portion of the "Old Road" along the northwestern boundary of the Ogden Center property and the southeastern boundary of a parcel of land owned by Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt (Tax Map No. 77.15-1-12), and extending to Ogden Road through the Honeywood Associates property, is not used or required for access to the surrounding properties. This section of the "Old Road" is not used by the public and is not necessary for public use. The "Old Road" is not improved, is not maintained by the County, and is not a part of the secondary road system of VDOT. FISCAL IMPACTS• None STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance to vacate and close, to the extent that any public or County interest may exist, the unimproved section of the "Old Road" lying between and upon properties owned by Stranna L. Arthur, et als, (Tax Map No. 77.15-1-12) and the County School Board of Roanoke County (Tax Map No. 77.15-1-11), and extending in a northeasterly direction through property of Honeywood Associates (Tax Map No. 77.15-1-10) to the existing Ogden Road. 2 ~-8 Respectfully submitted, Vicki L. Huf an Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ' ;. .~ ~ • ; ~0 ~ EXHIBIT A' .~ u 4Q ~ _ . .~~~ ~ ' .. v + ~ ' ~-~ ~ P ~~ . • ~~ a i ° ~~ .. 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(`` ~~ c r~~ ~~J f`~~~ 1 ~ 1 ~~' d~ /\ °r~~i ~~. ~ ~ g~~ f '~~ r ~. ,` ~r . v G ~AU~ ~~ \ ' 1 ~~ ~ I!-8 `J a =, z .~ ~. ~~. G >$ _} a H ~ ~ ~~ J ~ ~O ~ W U w_ D W Y Y ~ ~ W Z o O 4 ~Q "' x 0 _ ~ ~ Y Q Y ~ ~ N • r t 0 u ii=w. ~ w G~~G w '~ O O - < _ ~ O u .a=~o O ~ ~ = Y y ~ a ~ t `s<~~= ~ ~ G ~ "y a y V O M O V }~lf~ M r ~0 _ ~ O = ~ Y ! = V Y j C i V ~ J J J ~J ~ j ~ J V a W V < ~ - J J - ~ ,i~~~ Iliii Y ~ :„ J G '' J J ~ Y ~ i Y J J F J _ ~ 1 ~ O -`a~i ~ ~ r~ I ~1 1 ~- W ;~ J •• >p0 J w J ~ < r I I I I ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ORDINANCE VACATING AND CLOSING AN UNIMPROVED SECTION OF OLD ROAD LYING BETWEEN PROPERTIES OWNED BY STRANNA ARTHUR, ET ALS, (TAX MAP NO. 77.15-1-12) AND THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY (TAX MAP NO. 77.15-1-11), AND EXTENDING IN A NORTHEASTERLY DIRECTION THROUGH PROPERTY OF HONEYWOOD ASSOCIATES (TAX MAP NO. 77.15-1-10) TO THE EXISTING OGDEN ROAD. WHEREAS, an old road as shown on a plat dated May 21, 1930, made by G. L. Poage, Surveyor, runs generally along the southwestern and northwestern boundary lines of a parcel of land formerly owned by the County School Board of Roanoke County, commonly known as the Ogden Center property and designated upon the Roanoke County land records as Tax Map No. 77.15-1-11, and extends to Ogden Road in a northeasterly direction through the property of Honeywood Associates, designated on the land records as Tax Map No. 77.15-1-10; and, WHEREAS, in the early 1930's, the road was relocated generally to its present location and known as Ogden Road; and, WHEREAS, the section of the "Old Road" along the northwestern boundary of the Ogden Center property and the southeastern boundary of a parcel of land owned by Stranna L. Arthur, Lyle M. Arthur, and Patricia A. Holt (Tax Map No. 77.15-1-12), and extending to Ogden Road through the Honeywood Associates property, is not used or required for access to the surrounding properties; and, WHEREAS, this section of the "Old Road" is not used by the public, is not necessary for public use, is not improved, is not maintained by the County, and is not a part of the secondary road system of VDOT; and, ~{-8 WHEREAS, it is in the public interest to vacate and close said section of the "Old Road"; and, WHEREAS, §15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the first reading of this ordinance was held on January 10, 1995; and the public hearing and the second reading of this ordinance was held on January 24, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the unimproved section of the "Old Road", shown on a plat dated May 21, 1930, made by G. L. Poage, Surveyor, lying between and upon properties owned by Stranna L. Arthur, et als, (Tax Map No. 77.15-1-12) and the County School Board of Roanoke County (Tax Map No. 77.15-1-11), and extending in a northeasterly direction through property of Honeywood Associates (Tax Map No. 77.15-1-10) to the existing Ogden Road, as shown and cross-hatched on the attached copy marked Exhibit A, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance, together with a copy of the attached plat, with the Clerk of the Circuit Court of Roanoke 2 N-8 County, Virginia; and all costs and expenses associated herewith shall be paid from the capital projects fund; and, 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 ACTION # ITEM NUMBER ~~ - AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: ORDINANCE VACATING AND CLOSING A 0.220-ACRE STRIP OF UNUSED AND UNIMPROVED PUBLIC RIGHT-OF-WAY BOUNDED ON THE EAST SIDE BY THE EXISTING RIGHT-OF- WAY FOR OGDEN ROAD (ROUTE 681) AND BOUNDED ON THE WEST SIDE BY A PARCEL OF LAND KNOWN AS THE OGDEN CENTER PROPERTY (TAX MAP NO. 77.15-1-11) AND TO AUTHORIZE SALE OF SAID PARCEL AS PART OF THE OGDEN CENTER PROPERTY. COUNTY ADMINISTRATOR~B COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to vacate and close an unused and unimproved public right-of-way, consisting of 0.220 acre, more or less, lying between the existing Ogden Road and the parcel of land known as the Ogden Center property, said right-of-way being shown on a plat entitled "Boundary Survey for County of Roanoke" dated November 14, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners. A partial copy of said plat is attached hereto as Exhibit A, and a complete copy is on file with the Clerk to the Board of Supervisors. BACKGROUND: By deed dated February 15, 1932, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 211, page 239, the Board of Supervisors of Roanoke County acquired a strip or parcel of land thirty feet (30') in width, being fifteen feet (15') on either side of the center line as shown on a survey made by Geo. L. Poage, Surveyor, dated May 21, 1930, a copy of which is attached hereto as Exhibit B, for construction, alterations and improvements to Ogden School House Road (now Ogden Road). In the mid-1980's, certain improvements were made to Ogden Road which again relocated the public right-of-way in an easterly ~' direction, leaving a strip of unused right-of-way between the Ogden Center property and the present Ogden Road. Ogden Road is part of the street system of the City of Roanoke. The City of Roanoke/County of Roanoke boundary line runs along the western line of Ogden Road. The subject strip of unused right-of-way lies in the County of Roanoke. SIIMMARY OF INFORMATION On December 13, 1994, the Board of Supervisors authorized sale of the Ogden Center property to PM Properties, Inc. A current survey of the property revealed the strip of unused right-of-way between it and Ogden Road, as shown on Exhibit A. The contract purchaser has requested that the 0.220-acre strip of unused and unimproved right-of-way be vacated and that the portion along the front of the Ogden Center property be included in the deed to provide public road frontage on Ogden Road. Ogden Road, in its present location, serves all of the same property owners as it did prior to the relocation which resulted in the unused strip of right-of-way. The subject 0.220-acre strip of land is unimproved and is not maintained as public right-of-way by the County or by the Virginia Department of Transportation. This strip is not required for public right-of-way or for other public use. FISCAL IMPACTS• None STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance to vacate and close the 0.220-acre strip of unused and unimproved public right-of-way bounded on the east side by the existing right- of-way for Ogden Road (Route 681) and bounded on the west side by a parcel of land known as the Ogden Center Property (Tax Map No. 77.15-1-11) and to authorize sale of said parcel as part of the Ogden Center property. Respectfully submitted, V ck a L. Huf n Assistant Cou ty Attorney /-~-9 Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Johnson Kohinke Minnix Nickens voTE No Yes Abs Q a ~Qm gO O V M~ ° F- W r = Q o ° ~' I i ~ o ~ 6~' '~9• EXHIBIT A O I~ O ~ Oo \9 ~~ 1 w Q ~ M o ~ ,~a~~ /// \ ~49?r/ ~ 0 5 I a a o O ~~ \ S' /~ 3\ I Q 96 0 ~ I Q r . / Q~ I~ o ~9 JO > ? o Q dry//~ ~ \ ~ Q ``~ `o I ~ ° ~ S~9O O N O ,.~ I. boo ~ ~ ~'~ Io~,Th~`b\ ~~I~~ a 09' ".N I " z Om I ~~ 0~ ~W /~ /~ /~I O~~ O W ~ ~ 1' / 3 i / / ~ moo, ^r;, \ i o / ~ • h / O~ i . \ `L ~~ N MHO W ~ ~ / wj ~ O~ ~~~ ~ i a_ ~cn Z ~/ f wz ~a~~ /~ `~'' J i ~~ moo? vw ~ z o~ ~'Lh~00 i ~ ~j ~ `I ,c~ `~` ow ~ ig i~ 0, ~ o AQ ? M - ~~~ Q __ __ ~ Q U cl \~ Mme ~~ ~p0~ ;~ ~Zm hO dM ~` I M I M~tO "~' T °' NM m~ ~ in~Mr J ~ ~ ~ M M O ~ la- GD M h / , ~ eT to d r a .,~ pp ~ " cMDN O~ ~ II ~ Q ~ 61 ~ ~~' NN 3 - II 11 = ~~Z rn U } ~ st ~~'~ ~J W KKO•= d N ~ M ~ ~ ~ Z W Q Q a ~ o~ ~ "~/ / woczwp> CD O- OMO ~t~ O / / I mONZjJ 3 MOB! 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'-~t . ~~~~ ~ ~ F~o~2 sT,4T~ o ~ 'p ` . , ~. _ Drf~v~ y ,~},Oc~/iiv.4' A ~d f'ool` ~/~~iT ~'~ ~„~sTi._ r ,~~ ,. e aV7'./~5,c- ~c~4yc%. -- /3,Fi~/T-/~!o vyiiliiy h'a~9 ~ 3 ~ ~ ~ ~ 0 ~ ~ J,1 ~ ~` I ~. ~ ~' _. ,,~ ,~ . < <, Zo ~ ~/' `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 ORDINANCE VACATING AND CLOSING A 0.220-ACRE STRIP OF UNUSED AND UNIMPROVED PUBLIC RIGHT-OF-WAY BOUNDED ON THE EAST SIDE BY THE EXISTING RIGHT-OF-WAY FOR OGDEN ROAD (ROUTE 681) AND BOUNDED ON THE WEST SIDE BY A PARCEL OF LAND KNOWN AS THE OGDEN CENTER PROPERTY (TAX MAP NO. 77.15-1-11) AND TO AUTHORIZE SALE OF SAID PARCEL AS PART OF THE OGDEN CENTER PROPERTY. WHEREAS, by deed dated February 15, 1932, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 211, page 239, the Board of Supervisors of Roanoke County acquired a strip or parcel of land thirty feet (30') in width for improvements to Ogden School House Road (now Ogden Road); and, WHEREAS, more recent improvements to Ogden Road have adjusted its location in an easterly direction, leaving a strip of unused right-of-way lying between the existing Ogden Road and the Ogden Center property, as shown upon the plat entitled "Boundary Survey for County of Roanoke" dated November 14, 1994, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners; and, WHEREAS, the subject strip of right-of-way is unused and unimproved, is not maintained by the County and is not a part of the secondary road system of the Virginia Department of Transportation, and is not required for public use; and, WHEREAS, it is in the public interest to vacate and close said 0.220-acre parcel of land as public right-of-way; and, WHEREAS, §15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, ~-/-9 WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the first reading of this ordinance was held on January 10, 1995; and the public hearing and the second reading of this ordinance was held on January 24, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public road right-of-way on the 0.220-acre strip of land lying between the Ogden Center Property and Ogden Road, as shown on the plat entitled "Boundary Survey for County of Roanoke" dated November 14, 1994, prepared by T. P. Parker & Son, Engineers- Surveyors-Planners, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and all costs and expenses associated herewith shall be paid from the capital projects fund; and, 3. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, that portion of the vacated right-of-way lying between Ogden Road and the Ogden Center property to be conveyed to PM Properties, Inc., having been made available and deemed unnecessary for other public uses, is hereby declared to be surplus. 4. That conveyance of said portion of the vacated right-of- way as part of the Ogden Center transaction (Reference Ordinance No. 121394-6) is hereby authorized. ~/ - 9 5. That the County Administrator is hereby authorized and directed to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. s ~ ~r '' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-8 APPROVING THE SIIBMISSION OF THREE ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATIONS BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: WHEREAB, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Roanoke, Virginia. WHEREAS, the County of Roanoke is submitting one project application and has reviewed two additional transportation enhancement project applications. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, requests the Commonwealth Transportation Board to establish the following improvement projects: Hanging Rock Rails-to-Trails Project "Virginia's Civil War Trails" - Hanging Rock Site Garst Mill Park & Trail Project BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia hereby agrees to pay 20 percent of the total cost for planning and design, right-of-way, and construction of these projects, and that, if the County of Roanoke, Virginia subsequently elects to cancel any of these projects, the County of Roanoke, Virginia hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date to Department is notified of such cancellation. ~r ~~ e On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~'1c~fi ~, Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Janet Scheid, Planner, Planning & Zoning Pete Haislip, Director, Parks & Recreation Timothy W. Gubala, Member, Hanging Rock Battlefield and Railway Preservation Foundation Jeff Echols, Resident Engineer, VDOT Diane D. Hyatt, Director, Finance 1 ACTION NO. ITEM NO. ~,~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: 1995 ISTEA Applications COUNTY ADMINISTRATOR' S COMMENTS : ~~T~;ry.,~,u, c~~/='~ BACKGROUND: The 1991 Federal Intermodal Surface Transportation Efficiency Act (ISTEA) opened a new era in transportation legislation. ISTEA gives all levels of government and the private sector the opportunity to work together to plan and develop intermodal transportation systems tailored to their specific needs. ISTEA also reflects a growing environmental awareness. The ISTEA program provides a means of financing activities that go beyond the normal elements of a transportation improvement project. Transportation enhancement activities are funded under the Surface Transportation Program (STP) of ISTEA. Ten percent of each state's STP is set aside for enhancement. In Virginia, this amounts to about $7 million a year through 1996. In 1995, the Roanoke County proposing to submit one ISTEA Hanging Rock Battlefield and seeking Board endorsement of grant process requires that application and a resolution projects are described below. Parks and Recreation Department is grant application. In addition, the Railway Preservation Foundation is two ISTEA grant applications. The a public hearing be held on each of support submitted. The three PROJECT DESCRIPTIONS: Hanging Rock Rails-to-Trails Proms On November 11, 1994 the Hanging Rock Battlefield and Railway Preservation Foundation was organized with funding from Roanoke County, City of Salem and private sources. Under private contract with a local architecture firm, the Foundation is preparing a plan for a "rails-to-trails" greenway linking the Hanging Rock Battlefield and the City of Salem. The project envisions the development of a hiking/biking path along a 1.58 mile section of ~. J .."' 2 the abandoned Catawba branch of the Norfolk Southern Railroad and along utility easements and streams. A kiosk, parking area and interpretive markers are proposed as project elements. Foundation funds, private lands, the abandoned railway right-of-way and donated in-kind services will provide the 20% match required by the grant. The estimated project cost for the initial phase of the project is $100,000. "Virginia's Civil War Trail" Hanging Rock Site The overall project "Virginia's Civil War Trail" is an ambitious example of regional and state cooperation. Government officials, tourism professionals, historians and others are seeking to link all of Virginia's significant Civil War sites to: 1)improve and enhance interpretation of these sites; 2)connect and unite the sites through a coordinated and uniform state-wide signage program; 3)develop a descriptive brochure and map; and 4)make the program user friendly for national and international Civil War tourists. By including the Hanging Rock site in this overall state-wide project, the Foundation will have access to additional resources to devote to the development of the educational and tourism aspects of this site. The Hanging Rock Battlefield and Railway Preservation Foundation has allocated $2,000 to this project and no additional funds are being requested from the County. Cresthill Drive/Garst Mill Park Pedestrian and Bicycle Access Trail Garst Mill Park, located in southwest Roanoke County, currently includes a picnic pavilion, baseball fields, playground, tennis and basketball courts, and an open play area. Residents of Cresthill, a large residential subdivision that borders this park, have asked the County to provide a trail access to the park from Crest Hill Drive. This project proposes to construct a bicycle and pedestrian access trail along the top of the new sewer and water lines being constructed adjacent to Mudlick Creek. The proposed trail would originate at Crest Hill Drive, travel through private property, and terminate at Garst Mill Park. As part of the sanitary sewer project the County has requested a public access easement from the property owner and expects approval in the near future. Total project costs are estimated to be $57,000 including $23,000 (40%) in local cash and in-kind contribution. No additional funds are being requested from the County. STAFF RECOMMENDATION: Staff recommends as follows: Hold the required public hearing on these three ISTEA projects and approve the resolution supporting the submission of the three grant applications to the Commonwealth Transportation Board. ~.d """ 3 Respectfully Submitted, ~_ _ ., JarYet Scheid, Planner Department of Planning and Zoning Approved, ~' ~ ~1 ~- .~~ Elmer C. Hodge County Administrator Action Approved ( ) Motion by Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Minnix to Nickens Vote No Yes Abs +/ "` 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION APPROVING THE SUBMISSION OF THREE ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATIONS. BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Roanoke, Virginia. WHEREAS, the County of Roanoke is submitting one project application and has reviewed two additional transportation enhancement project applications. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, requests the Commonwealth Transportation Board to establish the following improvement projects: Hanging Rock Rails-to-Trails Project "Virginia's Civil War Trails" - Hanging Rock Site Garst Mill Park & Trail Project BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia hereby agrees to pay 20 percent of the total cost for planning and design, right-of-way, and construction of these projects, and that, if the County of Roanoke, Virginia subsequently elects to cancel any of these projects, the County of Roanoke, Virginia hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through ~i the date to Department is notified of such cancellation. On motion of Supervisor to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: ACTION NUMBER A-11095-9 ITEM NUMBER 1~-- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court-Community Corrections Policy Board Three year term of Mr. Dana Martin expired December 31, 1994. SUBMITTED BY: APPROVED BY: `~'~ ~, ~ Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (~ Motion by: Harry C. Nickens No Yes Abs Denied ( ) nominated Dana Martin to Eddy ~_ Received ( ) mother three-year term Johnson ~ Referred ( ) ex i ing. Kohinke ~ To ( ) Minnix ~ mob L. .7ohnson motion to Nickens x confirm nomination cc: File Court-Community Corrections Policy Board File i r ,~ 4 T-. ~7 M ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLIITION 11095-10 APPROVING AND CONCURRING IN CERTAIN ITEMS 8ET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 10, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - December 13, 1994 2. Request from the School Board for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population. 3. Acceptance and Appropriation of Grant from the Trust Fund of the Comprehensive Services Act. 4. Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program. 5. Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into The Virginia Department of Transportation Secondary System. 6. Donation of Sanitary Sewer Easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinsler. 7. Donation of a 15-Foot Drainage Easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: /'~'~ . tJ Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance Michael J. Lazzuri, Director of Youth and Family Services Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility L. i - ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORB OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AB ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 10, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - December 13, 1994 2. Request from the School Board for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population. 3. Acceptance and Appropriation of Grant from the Trust Fund of the Comprehensive Services Act. 4. Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program. 5. Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into The Virginia Department of Transportation Secondary System. 6. Donation of Sanitary Sewer Easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinsler. 7. Donation of a 15-Foot Drainage Easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. .~. ~ / Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 December 13, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the only regularly scheduled meeting of the month of December, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m, and announced that the meeting was being taped by Roanoke Valley Cable Television as a test run for regular televising of the meetings in 1995. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations ffi RE: OPENING CEREMONIES The invocation was given by the Reverend Becky Proctor, Music and Family Ministries, Rosalind Hills Baptist Church. The Pledge of Allegiance was recited by all present. 1 Independent Schools Volleyball Tournament, defeating Grace Christian School, Lynchburg Christian School and Bishop Denis O'Connell High School for the title; and WHEREAS, the team demonstrated its athletic ability throughout the 1994 season, completing it with an outstanding record of 24 wins and only 2 losses. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby extends its sincere congratulations to the North Cross Volleyball team, its managers and coach, for an outstanding 1994 season and for winning the Virginia Independent Schools tournament. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens IN RE: BEtIEFINGB 1= Re ort on Explore Park's First Public Season and Future clans. (Dr. M. Rupert Cutler. Executive Director Dr. Cutler briefed the Board on the Explore Park's first public season, and gave a slide show presentation. He announced that the attendance exceeded the projections from July 2, 1994, to October 31, 1994 with 20,500 visiting the park, and ticket sales totalling approximately $50,000. He expressed Montgomery County's position regarding solid waste authorities. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RE80LIITION 121394-2 ADOPTING A LEGISLATIVE PROGRAM FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSIIES ADDRESSED HEREIN WHEREAS, on June 14, 1994, the Board of Supervisors of Roanoke County, Virginia, identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as the Legislative Program for Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted to the 1995 session of the Virginia General Assembly for its favorable consideration and adoption. I A. Law Enforcement. The County urges the General measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. D. The County supports continued funding by the General Assembly of the Transportation Museum located in Roanoke City. E. The County urges the General Assembly to continue its financial support for the Virginia Recreational Facilities Authority. F. The County supports restoration of $2,898,000 to the Governor's 1995-96 budget for Virginia Cooperative Extension and the Virginia Agricultural Experiment Station. G. Equal Taxation and Borrowing Powers The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted to municipalities. H. Unfunded Mandates The County supports the reduction of unfunded regulatory and statutory mandates and opposes any state mandates on local governments without sufficient funding to cover the costs of those mandates. I. Property Rights The County petitions the General Assembly to oppose legislation that would make environmental protection and reasonable zoning actions by local governments in the Commonwealth more difficult than current law allows. The the County of Roanoke. (Elmer C. Hodge. County Administrator R-121394-3 Mr. Hodge advised that Community Relations Director Anne Marie Green, and School Supervisor of Language Arts Lorraine Lange and he had recently visited Opole, Poland as representatives of the Virginia Local Government Management Association (VLGMA) Managers to Managers Program. They met with a variety of government officials and visited many schools. During the visit, an agreement was signed by the Mayor of Opole and the County Administrator concerning the future relationship of the two localities which focuses on areas of cooperation, and provides a framework for the continued relationship between the two governments. Mr. Hodge requested that the agreement be ratified by the Board of Supervisors and advised that no funding would be necessary because money will continue to come from the USIA grant, VLGMA and private donations. Ms. Green and Ms. Lange described their contributions to the program. Supervisor Minnix moved to adopt the resolution approving the agreement. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RE80LIITION 121394-3 RATIFYING AGREEMENT BETWEEN CITY OF OPOLE, POLAND, AND COIINTY OF ROANORE, VIRGINIA December 13, 1994 O ~ Z AYES: Supervisors Johnson, Kohinke, Mirrnix, Eddy NAYS: None ABSENT: Supervisor Nickens AGREEMENT on establishment of the friendly contacts and cooperation between the County of Roanoke is the State of Virginia in the United States of America and the City of Opole in RzeczypospoGta Polska. The current contacts, initiated by the Vrginia Local Government Manag Association, sponsored by USIA and realized by the City Government of Opoe~n cooperation with the Foundation in Support of Local Democracy within the framework of program "Manager to Manager", have contributed to the mutual acquaintance and exchange of experiences resulting with tightening of the relations, Aware of the importance of good relations at the time of the changes undergoing in the cantemporary world we hereby signed Elmer C. Hodge, Roanoke Connty Ad- ministrator, and I.eszek Pogan, Mayor of CIty of Opole, conclude in Opole in the Town Hall on 30th of Nm+ember,1994 the agreement on establishment of cooperation between Opole and Roanoke Courtly. Feeling that the relations between our cities will render the enrichment of the cultural and social life; as well as secure the rules ofself-government and democracy we declare the mutual wish in implementing it 1. The cooperation between Roanoke County and Opole will comprise the following: - exchange of the experience on Ciry management and development planning within the framework of continued program "Manager to Manager", - cultural exchange on the basis of the contacts between the artists, - educational and scientific exchange of intellectuals, scientists, students and teach- ers, with special stress on the modern ideas and educational programs and per- sonal contacu of the youth, - exchange of the experiences in solving the problems of unemployment and so- cial service, - exchange in sport and tourism by sharing rho information and experience con- nected with building a network of accommodation services and tourist informa- tion in the city, - environmental cooperation - exchange of the experience in ecological education of local community. 2. As the basis for the current contacts should be regarded an exchange of informs lion between the parts about the activities and events in ail the above mentioned subjects regulated by separate agreements, 3. Both parts will create conditions for mutual acquaintance and pcchange of the ideas and information between the inhabitants of Roanoke County and Opole, especially to maintain the contacts between the youth and cooperation between schools. 4. The exchange of the correspondence and talks will be performed in English, RESOLIITION 121394-4 EBPRESSING THE OPP08ITION OF THE ROANORE COIINTY BOARD OF SIIPERVISORS TO THE PROPOSAL TO ELIMINATE THE LOCAL BIISINE88 LICENSE TAB WHEREAS, Governor Allen has recently proposed to eliminate the authority of local governments to adopt a local license tax on businesses, trades, professions, occupations and callings and upon persons, firms and corporations engaged therein; and, WHEREAS, Roanoke County currently levies a business license tax, which provides approximately $3 Million in annual revenue, or _4.3$ of the total local annual revenue for the County, the fifth largest source of County tax revenues; and, WHEREAS, this levy equitably spreads the local tax burden to the business community, and relieves residential homeowners of the burden of providing all of the local governmental services; and, WHEREAS, this proposal would unfairly shift to residential homeowners the burden of paying for the provision of governmental services for the businesses, trades, professions, occupations and callings, and replacing this lost source of local revenue; and, WHEREAS, if the residential homeowner were required to replace this lost revenue solely from the local real estate tax levy, then real estate taxes would increase by 9 cents per $100 of assessed value in Roanoke County; and, WHEREAS, if local services were reduced to accommodate Governor, each of the members of the Roanoke Valley delegation to the General Assembly, and to the Virginia Municipal League and the Virginia Association of Counties and the Roanoke Regional Chamber of Commerce. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens IN RE: REQIIEST FOR PQHLIC HEARING A~1D FIRBT READING OP REZONING ORDINANCES - CONSENT AGENDA Supervisor Johnson moved to approve the first reading of the ordinance and set the second reading and public hearing for January 24, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Eddy NAYS: Supervisor Kohinke ABSENT: Supervisor Nickens Supervisors Kohinke and Minnix expressed concern about private kennels in R-1 neighborhoods. s O dinance Authorizin a S ecial IIsa Permit to Construct a Private Kennel located at 1942 Laurel Woods Drive in the Catawba Ma isterial District. ordinance; the first reading of this ordinance was held on November 22, 1994, and the second reading was held on December 13, 1994. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a permanent water line easement from Hollins Manor, for the sum of $3,000.00 is hereby authorized and approved; and 2. That the consideration of $3,000.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for the T.C.E. Water Project; and, 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. 4. That this ordinance is effective immediately upon its adoption. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens ABSTAIN: Supervisor Johnson of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on September 27, 1994; and a second reading was held on October 11 1994, and was continued to November 22, 1994, and continued again to December 13, 1994, concerning the sale and disposition of a 4.41-acre parcel of real estate known as the Ogden Community Center, Tax Map No. 77.15-1-11; and 3. That an offer having been received for said property, the offer of P Pro ert'es I c. to purchase this property for 5400.000 is hereby accepted; and 4. That all net proceeds from the sale of this real estate are to be allocated to the Capital Projects Fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens NAYS: None ABSENT: Supervisor Nickens Supervisor Minnix moved to postpone Item 6 to January 10, 1995, to receive details on specific amounts given to charity. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RESOLIITION 121394-8 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORB AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for December 13, 1994, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of Minutes - November 22, 1994 2. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals, the Blue Ridge Community Services Board of Directors, the Court Community Corrections Policy Board and the Roanoke County Planning Commission. 3. Confirmation of Committee Appointment to the Community Policy and Management Team. 4. Adoption of a Resolution to Abandon a Portion of Crumpacker Road (Route 781). 5. Approval of 50/50 Raffle Permit for Calendar Year 1995 from the Northside Athletic Booster Club. ABSENT: Supervisor Nickens RESOLIITION 121394-8.c REQIIEBTING ABANDONMENT OF .12 MILES OF CRIIMPACRER ROAD FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM. WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 781, from its intersection of Rome Drive (Route 1226) and Crumpacker Road (Route 781) west to its terminus, a distance of .12 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-155, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Rocorded Vote Moved By: Hob L. Johnson Soaonded By: None Reoruired Yaas: Suyervisors Johnson. Rohinke. Minnie. Edds Naps: None Absent: Su~er'visor Nickens RESOLIITION 121394-8.Q REQIIESTING ACCEPTANCE OF 0.13 MILES OF RINGS COIIRT DRIVE, 0.08 MILER OF FOZ CHASE COIIRT AND 0.04 MILER OF KNIGHTS COIIRT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Stree ReQUirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements Moved By: Bob L. Johnson Seconded By:None Required Yeas: Supervisors Johnson, Rohinke. Minnie, Edd,~ Nays: None Absent: Supervisor Nickens IN RE: REPORTS AND INQIIIRIEB OF BOARD MEMBERB Supervisor Johnson: (1) He announced that American Airlines will shut down service from Roanoke to Raleigh-Durham. (2) He asked about the North Loop Transmission Line. Utility Director Gary Robertson advised that this was not included in the original funding package. He estimated the cost at $3.5 million and felt that there would be funds available to complete the project, with construction during 1996. Supervisor Kohinke: (1) He received a copy of Assistant Administrator Don Myers' memorandum regarding the staff retreat and asked that the Board do something similar at their retreat. Mr. Hodge suggested that the Board Planning Retreat be held on January 20 and 21, 1995, with a facilitator to work on the visioning process. (3) He asked if any staff was planning to attend the Virginia's White House Conference on Travel and Tourism. Mr. Hodge responded that someone from Economic Development would attend. (4) He asked about Supervisor Eddy's and Mr. Hodge 's memorandum regarding reserved parking spaces, and advised that he didn't need one but felt there should be two reserved spaces except on Board meeting dates. There was no consensus, but several board members indicated that they did not other priority requests are funded, and this will pay for the gravel and grading of the parking lot until a long term lease agreement is made with the owners. (5) He asked about the use of the new drop box in front of Roanoke County Administration Center. Don Myers advised that it is being used, but he does not know the volume of usage. (6) He advised that Treasurer Fred Anderson had written to the Board advising that he has made conservative investments and Roanoke County is in no danger of losing funds as happened in Orange County, California. (6) He congratulated the staff on the new Comprehensive Financial Annual Report. (7) He announced this was his last meeting as Chairman and expressed appreciation to staff and Board members for their assistance. IN REz REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote with Supervisor Nickens absent. s General Fund IInanoroDriated Balance ?~ Capital Fund IInauorooriated Balance 3. Board Contingency Fund 4. Accounts Paid - November 1994 5. Report of Operations for Year Ended June 30. 199 6. Statement of Treasurer's Aocountabilitp p~ Vestments and Portfolio Policy as of November visioning retreat. Mr. Hodge advised that the benefit enhancements will be included in the 1995-96 budget process. Mr. Hodge was directed to bring back the handbook for approval on January l0, 1995, and the Board requested that specific cost estimates for the proposed enhanced benefits be included in the budget process. IN RE: EBECIITIVE SESSION At 5:45 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (7) Consultation with legal counsel and briefings by staff pertaining to actual or probably litigation: City of Roanoke Water Claim. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Eddy NAYS: None ABSENT: Supervisors Nickens, Kohinke IN RE: CERTIFICATION OF EBECIITIVE SESSION R-121394-9 At 7:05 p.m., Supervisor Minnix moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens IN RE: PROCLAMATIONS, RESOLIITIONB, RECOGNITIONS, AND AWARDS }~ Recognition and Resolutions of Appreciation to Fire and Rescue volunteers and the Mason Cove Fi e Department for over 25 Years of Service to Roanoke County. R-121394-10 Chairman Eddy and Vice-Chair Kohinke presented plaques to the volunteers who were present and to a representative of Mason Cove Volunteer Fire Department. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens RE80LIITION 121394-10 OF APPRECIATION TO vOLIINTEERB FOR OVER 25 YEARS OF DEDICATED SERVICE TO THE COIINTY OF ROANORE WHEREAS, Roanoke County is indebted to the volunteers who provide fire and rescue service to the citizens of the County; and WHEREAS, these men and women dedicate countless hours, unpaid but appreciated, to ensure the safety of the people and property of Roanoke County; and WHEREAS, due to the complexity of family and business life, few volunteers are able to maintain this type of commitment i Chairman Eddy announced that the following public hearing request was tabled by the Planning Commission on December 6, 1994. Ordinance Authorizinc a Special IIss Permit to Construct and operate a Police outdoor Firearms Traininc Rance. Located at 6231 Twine Hollow Road. Catawba Macistsrial District. upon the Petition of the Roanoke County Police Department. 1. Ordinance to Rezone AuDrouimately 4.83 Acres from R-1 to R-3 to Construct Townhomea Located Approximately 450 Feet North of the intersection of Aood Haven Road and Scarlet Oak Drive. Holl ns Macisterial District. IIpon the Petition of Strauss Construction corporation. (Terry Harrin on. Planninc & Zoninc Directorf 0-121394-11 Mr. Harrington reported that the petitioner is proposing to construct townhouse units on individual lots and that the architecture will be similar to one-story townhomes currently under construction on Scotch Pine Lane. At the Planning Commission hearing, several citizens spoke concerning the inadequate road system, lowering property values, lack of privacy and problems with water pressure. The Planning Commission questioned the required fire flow and density of the project, but recommended approval of the project. Petitioner Steve Strauss was present and advised that the construction project meets with the spirit and intent of the provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.83 acres, as described herein, and located 450 feet north of the intersection of Wood Haven Road and Scarlet Oak Drive, (Part of Tax Map Numbers 26.19-1-14 and 26.19- 1-15) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of stiauss Construction corporation. 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) Deerwood Road shall not be extended from its present terminus into subject property. (2 ) In the required buffer yard area that begins at a point 235 feet from the northeasterly corner and extending 200 feet in a southerly direction, the following conditions shall apply: (a) utilize Option 2 for the Type C buffer yard; (b) install the required row of evergreen trees; (c) establish a more intensive buffer within the 25-foot buffer yard by substituting a row of large evergreen trees, spaced in accordance with the planting requirements of the ordinance, for the required row of evergreen shrubs. This row of evergreen trees shall be larger than the required 5-foot height and shall have a minimum height of at least 6 feet at the time reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 2. Ordinance to Amend the Teat of the Roanoke Countv Zoninc Ordinance to Include a Well-Head Protection Overlav District. (Janet Scheid. Planning and Zoninc) 0-121394-12 Mr. Harrington advised that in 1992, the Department of Planning and Zoning received a State grant to study water supply issues, and three public wells were selected for in-depth study. They were located in Starkey, Hidden Valley and Bonsack. The study included compatible land uses in the area of public water supplies and recommendation for a proposed well-head protection overlay district which at this time would only apply to the three wells studied under the grant. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: supervisor Nickens Ovorlay District (A) The governing body of Roanoke County, Virginia hereby establishes and delineates on the Zoning District Maps the Well-head Protection Overlay District, to be referred to on the Zoning District Maps by the symbol WHP. Sea. 30-76-3 Existing Structures and Land IIses (A) The provisions of this article shall apply only to structures constructed and land uses established after January 21, 1995. era. 30-76-4 IIs~ of Agricultural and Household Chemicals (A) To further the purposes of this District and prevent contamination of public drinking waters in Roanoke County, it is recommended that agricultural or household chemicals, including herbicides, insecticides, fungicides, and pesticides, to be dispersed upon the land or on animals, be applied in accordance with label directions as attached by the manufacturer. Such chemicals shall be disposed in accordance with the Commonwealth of Virginia Department of Environmental Quality, Hazardous Waste Management Regulations. 8~a. 30-76-5 Permitted IIses (A) The uses permitted in the Well-Head Protection Overlay reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 3. 0-121394-13 to speak. Ordinance Vacatinc a 20 Foot Drainage Easement Located on the Eastern Property Line of Lot 30A. Thin Mountain Drive. Located in Fallinc Creek Estates. Vinton Mavister al District. noon the Petition of Roanoke County Engineering i Insuections Deuartment. ~ Tnold covey, Dirsator o! EncineerinQ ~ Ins~ectionsf There was no discussion and no citizens were present Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Johnson, Kohinke, Minnix, Eddy None Supervisor Nickens ORDINANCE 121394-13 VACATING A 20-FOOT DRAINAGE EASEMENT LOCATED Obi THE EASTERN PROPERTY LIMB OF LOT 30A, THIN MOIINTAIN DRIVE, IN FALLING CREEK ESTATES (PB 9, PAGE 71, RESIIBDIVIDED AND RECORDED IN DB 1126, r pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Roanoke County Department of Engineering and Inspections shall record a certified copy of this ordinance along with a map showing such vacation with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transac- tion and in addition, shall be responsible for all coats and expenses associated herewith. 4. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by the owner, their heirs, succes- sors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: f a dedicated right-of-way known as Astor Avenue, located on the northern property line of Lot 1, Block 3, Chesterfield Court Subdivision in the Cave Spring Magisterial District of record in Plat Book 2 at page 176 in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on November 22, 1994; and the second reading of this ordinance was held on December 13, 1994. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a dedicated right-of-way known as Astor Avenue, located on the northern property line of Lot 1, Block 3, Chesterfield Court Subdivision in the Cave Spring Magisterial District of record in Plat Book 2 at page 176 in the Clerk's Office of the Roanoke County Circuit Court, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. Road), Cave Sprint Magisterial District. IIpon the Petition of Fralin and Waldron. (Arnold Covev, Director of Engineering & Inspections) 0-121394-15 There was no discussion and no citizens were present to speak. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121394-15 VACATING A 15-FOOT WATER LINE EABEMENT LOCATED OAT PARCEL 87.06-4-2 (ROIITE 419, ELECTRIC ROAD) OF RECORD IN DEED BOOR 1034 AT PAGE 385, CAVE SPRING MAGISTERI- AL DISTRICT WHEREAS, Fralin and Waldron, Incorporation has request- ed the Board of Supervisors of Roanoke County, Virginia to vacate a 15-foot water line easement located on Parcel 87.06-4-2 in the Cave Spring Magisterial District of record in Deed Book 1034, page 385 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens s Ordinance vacating a Portion o! a Dedicated Richt o!-Way Alonc the EgistinQ Cul de sac on Hiddea Woods Drive. Located in Fairway Forest Estates. Section 3. Subdivision. Windsor Hills Macistsrial District. IIDOn the Petition o! FFE Development Corporation. (Arnold Covey. Director o! Encineer inc & inspectionsl 0-121394-16 There was no discussion and no citizens were present to speak. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy District of record in Plat Book 11, at page 183, in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That FFE Development Corporation shall record a certified copy of this ordinance along with a map showing such vacation with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a further condition to 'the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old right-of-way area by it, their heirs, successors, or assigns. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. e w monthly reading of meters. The Phase I estimated cost is $38,000. Following discussion, It was the consensus of the Board to go forward with Phase I: monthly utility billing with quarterly readings effective July 1, 1995; and Phase II: automatic account debits effective July 1, 1996. Staff will bring back a revised ordinance in several months. Ind RE ; ADJODRNMENT At 8:07 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote with Supervisor Nickens absent. Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board Lee B. Eddy, Chairman F A-11095-10.a ACTION # ITEM NUMBER ~""` MEETING DATE: January 10, 1995 AGENDA ITEM: Request for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population COUNTY ADMINISTRATOR' S COMMENTS : ~~~ ,, _/;°'~''~'~-~ BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Board for Low Incidence Population. Enrollment demands have resulted in an increase in the Roanoke City hearing impaired and multiple disabled programs and the development of a high school level multiple disabled program by Franklin County Schools. The Roanoke City programs involve the employment of paraprofessional personnel and an interpreter. Franklin County will employ personnel, purchase materials, and rent space to house the program. The total cost for both localities is $103,770 which will be offset by revenue from tuition. FISCAL IMPACT: None. Expenditures will be offset by tuition revenue. STAFF RECOMMENDATION: $103,770 to the 1994-95 Regional Board for Low I C./~ ~ . r~~e~r Eddie L. Kolb, Director Pupil Personnel Services Staff recommends appropriation of the Operating Budget for the Roanoke Valley ncidence Population. i ,~ !; Elmer C. Hodgei County Administrator ------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson Eddy ~_ Denied ( ) Johnson ~_ Received ( ) Kohinke ~_ Referred ( ) Minnix ~_ To Nickens ~ cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance -- `~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 6:45 P.M. ON DECEMBER 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE 1994-95 OPERATING BUDGET OF THE ROANOKE VALLEY REGIONAL BOARD FOR LOW INCIDENCE POPULATIONS. WHEREAS, the Roanoke Valley Regional Board for Low Incidence Populations has approved an increase in the 1994-95 operating budget for the following items: 1. Roanoke City Hearing Impaired Program Paraprofessional (salary, benefits) $ 8,533. Interpreter (salary, benefits) 20,354. Subtotal $ 28,887. 2. Roanoke City Multiple Disabled Program Paraprofessionals (salaries, benefits) $ 17,382. 3. Franklin County High School Level Multiple Disabled Program Salaries, materials, rental of space $ 57,501. TOTAL $103,770. WHEREAS, with the increase in enrollment in these two areas, revenue from tuition charged will cover the budget increase, BE IT RESOLVED that the County School Board of Roanoke County, serving as fiscal agent for the Roanoke Valley Regional Board, does hereby request, on motion of Jerry L. Canada and duly seconded, that an appropriation of $103,770 be made to the 1994-95 operating budget of said regional board to incorporate the costs associated with the items listed above. Adopted on the following recorded vote: AYES: Barbara B. Chewning, Maurice L. Mitchell, Charlsie S. Pafford, Jerry L. Canada, Frank E. Thomas NAYS: None TESTE: ~~- `-~'~'~- C 1 e rk A-11095-10.b ACTION NO. ITEM NUMBER L"'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Acceptance and Appropriation of a Grant from the Trust Fund of the Comprehensive Services Act COUNTY ADMINISTRATOR'S COMMENTS: ~ „~ SUMMARY OF INFORMATION: The Comprehensive Services Act for At Risk Youth included a Trust Fund to provide grants to localities as start-up money to develop innovative programs to assist in the transition into the provision of services under the Act. Ninety-two localities applied for the grant and the Roanoke County Community Policy and Management Team (CPMT) was one of only twenty localities who received the award. The County grant was in the amount of $141,974 and will cover programmatic costs from July 1994 to June 1995. The grant will provide intensive in-home services to families involving targeted at-risk youth. This should ultimately reduce the amount of time spent by these youth in residential programs or in intensive treatment at costly treatment facilities. The concept involves working with the whole family to resolve these issues instead of only the identified child. It coordinates the various treatment programs which may already be helping the family in an unstructured manner. Referrals for this service will be generated by Social Services, Juvenile Court, schools, Youth Haven II, and parents, as well as any other source who serves at-risk youth in Roanoke County. FISCAL IMPACT: There is a twenty percent match required for this grant. This amount will be funded by reimbursements from Medicaid and Social Security. The grant will be managed by the Community Policy and Management Team. Paul Grice, Assistant Director of Finance, serves as the Fiscal Officer of CPMT. CPMT will be required to reapply for grant monies in the future. The staff covered by this grant will be employees of Blue Ridge Community Services and will work under contract to the CPMT. m:\finance\common\board\cpmt January 4, 1995 STAFF RECOMMENDATION: Ly Staff recommends the acceptance of this Grant on behalf of the Roanoke County CPMT and the appropriation of the $141,974 for the 12 month period described above. Respectfully submitted, ~~ Mich J. Laz ri Director of Youth and Family Services Chairperson, Roanoke County Community Planning and Management Team Approved by, ~ ,, ~. ~~~,~ ~..~~ Elmer C . Hodge County Administrator ACTION VOTE Approved ~) Motion by: Bob L. Johnson No Yes Abs Denied O Eddy _ x _ Received () Johnson _ x _ Referred () Kohinke _ x _ To () Minnix _ _X _ Nickens x cc: File Michael J. Lazzuri, Director of Youth and Family Services. Diane D. Hyatt, Director, Finance m:\finance\common\board\cpmt January 4, 1995 ~.. A-11095-10.c ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION: The Virginia's Junior Miss Scholarship Program has requested a permit to hold a raffle in Roanoke County on March 4, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Virginia's Junior Miss Scholarship Program be approved. SUBMITTED BY: APPROVED BY: ~~~• ~~. Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy _~ Received ( ) Johnson ~ Referred ( ) Kohinke ~ To ( ) Minnix -x_ Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. se of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke Co~~rr;:v Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. .~ Name of organization _ - r-~~ •` ri-4~; ~ ~ 1~ ~ c ~` ~ 1 ~ `~ ~~~'-Y~t;~~.~'~- ~ ~ ~~r'=' ~~`~~` ~-> ~.- Mailing Address ~ -~ ~~ (;~ ~ ~ ;~, _'-~ ~. City, State, Zip Code / ~; When was the organization founded? ~~`.~ ?~ C` Purpose and Type of Organization ~~c~~; ~ ~ ~_5-~, ,~ r ~ -~ c~-yw • ~C~-'~' Has the organization been in existence in Roanoke County for five continuous years? YES_~, NO Is the organization non-profit? YES X No Is the organization exempt under $501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. seg• of the Code of Virginia authorizing this permit is subject to having such per~r:it revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Co$es may be guilty of a felony? ~_ Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? ~_;> COUNTY OF ROANOKE, VHtGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to ' § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing,JJ/~I managing, or conducting Raffles ? ~LL /j~ DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value b ~r' 3~'' ~oY~c~ble, ~lo~ i ~ 1f~ DATE OF RAFFLE r;~ a ~-~~ -,..~ ~ ~~C~ C} If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? W ,_f ~ ~ {~ G ,.,rte ~.i ` ~ h~ ~ _ ~ ~ Y~ ~ O ' - ~ h G~ ~ ~ C r~ C ~' ~ C u ~= t ~: r~ NOTE: This perm shall a valid only for the above locati Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. , p ~a.h5 0.r ~ 5~-(,1 `~f~©~O -~-ie~tS 4~ ~ I •bG ,~ ~ic,(~#' . ~}~~Fe,~. ,may. ~.en~s ca. r7 ~ C1. ~ ~ ~r u~- ~ m~~ L-1 y~ ~` I Z o o ~ w Q . hav~ ~. ~ ~c~ c~e.-~ z ~ `F-a -~-1 c,.-~ ~ ( ~ so ~ ~-. +I~- ~c-~~'--~-c~---~`•, ~_c~ I ~ a.~ ~ r, ~ ~ I 1 Sc~ J ~-0 6 e I.~ ~ ~ec ~ Y~c;~-~ ~ccAa.A awl Y~nDV~~. ~~ ~ 1 ~-~,~ n G ~ ~1 ,,, '~,S `J ~t ~~ D~I2~1 ~~~ fJ ~ ~ 1 1 ~ ^~ r\ (,O ` - ~l d ~ ('\~ `Q,t~~ ~-y'~ ' """~ ~~ 9"~I- `~ 0 COUNTY OF ROANOKI+J, VIItGINIA P.O. BOX 20409 COMMISSIONER OF TIIE RIJVENUE ROANOKE, VA 24018 ,, _ . 2 .Officers of the Organization: President: 1~.~'~i~~t-, ~~.:'~'12~,(~' Address: ~~~:~ ~ ~; 1 r,~6n~~ ~f -y C~L ~rn.2~- ~ice Fres~dent : ~'~ ~ ~°~.-~~ ~, ~~ ~_~~ Phone : 7v ~~ - 7 `-~ = r~~ / ~, Address: ~~ J Secretary : f`, ~~ 'r1 t?_: Phone Address: ~~ Treasurer : ~~ ~,r n~ -'~ . (~ k`'~C.~,°1C~.~ ~i n~ ~-= ~ ~~~ Phone : ~_'_-C~, S- - :~ ~l E~ Address: ~~,~~ ~~~~r,. ~~:v,~r~~~ • lc~-~~-,~'>~1~~ ~~ , ~'~r:~-I' _~ Member authorized to be responsible for Raffle operations: Name : ~ ~-~'~u.- ~~ ~¢~_ ~' Home Address ~ ~ ~ ~ ~ ~{~ ,~'-) I ~`I Phone ~~G ~'~ LEI c~ Bus Phone j g ~~ Member responsibleF for filing financial report required by the code if your organizat\inlon ceases to exist: Name : ~~ I {-I `I V ~i ~t' ~-~~e Home Address ~ ~ ,~ ~ Q~~~j'Z, ~~, ,y ~~~ . ~ ~~ (~~ Phone ~~ SIC- ~ j2 ~1 ~ Bus Phone J Cti~ Z~ Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? v~ ,~_;~.• Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? •~,1a,~ IF ALL QUESTIONS HAVE BEEN ANBWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VHtGINIA P.O. BOX 20409 CONIlVHSSIONER OF THE REVENUE ROANOKE, VA 24018 Phone : ~~/ ~~ ~~~ ~~ ~' `~~ 3 r T r ~ NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN HY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in 618.2-434~of tha Code of virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. seQ• of the Code of Virginia and Section 4-86 g~ se of the Roanoke County Code. Signed by: Title Subscribed and ~-- County/ ity of_ .~ , otary ~'~F-/~i ~- 1~(~lc Home Address '-_ '~ ~ / -sworn before me, this ~ day o rc4s 19 ~ ~ in the ~.-lJ~r~,`~c~c-cQ virginia. ~l~~~ My commission expires:~,~'~;i ;/ 19 ~~ blic NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. 1~ y_~~ .~ ~-~ ~ Da a Commies( oner of a Revenue t The above application is not approved. Date Commissioner of the Revenue ~. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF TI-~ REVENUE ROANOKE, VA 24018 L-~ ,.... 4 A r - A-11095-10.d ACTION NO. ITEM NUMBER ~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUNIlKARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective December 28, 1994. Mallard Lake Estates, Section 1 0.16 Miles of Mallard Lake Court (Route 1251) SUBMITTED BY: APPRO ED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ~ Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Kohinke x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections p 6~od~ . `~, ~ 51995 D DAVID R. GEHR COMMISSIONER f ~ ~ ,• 1 a, ~ e >~ o~e'B~'ex xri^`°` ~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 JAMES S. GIVENS December 28, 1994 STATE SECONDARY ROADSENGINEER Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: Pursuant to authority delegated by the Commissioner, the following addi- tion to the secondary system of state highways, as requested by your resolution of August 23, 1994 is approved, effective December 28, 1994. ADDITION LENGTH MALLARD LAKE ESTATES, SECTION 1 Route 1251 (Mallard Lake Court) - From Route 1250 to 0.16 mile Northwest Route 1250 0.16 Mi Sincerely, ~~ ; ,~ `. ~~ ames S. Givens State Secondary Roads Engineer TRANSPORTATION FOR THE 21ST CENTURY A-11095-10.e ACTION NO. ITEM NO . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Donation of sanitary sewer easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinsler, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUNIIKARY OF INFORMATION This consent agenda item involves acceptance of the following easement granted to the Board of Supervisors for sanitary sewer line purposes in connection with an existing sanitary sewer easement, the existing lines and related facilities being located partially outside the existing easement, requiring additional easement area, upon and across Lot 25, Block 2, Section 2, Fairway Forest Estates, in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, of variable width, from David A. Kinsler and Cathy G. Kinsler, (Plat Book 10, page 122; Tax Map No. 66.04-1-22) as shown on a plat prepared by Lumsden Associates, P.C., Engineers- Surveyors-Planners, dated December 28, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering and utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. ~J Respectfully submitted, ./ ~' J Vi ki L. Huff n Assistant Cou y Attorney Approved (~~ Denied ( ) Received ( ) Referred to Action Vote No Yes Abs Motion by Bob L. Johnson Eddy Johnson Kohinke x Nickens x Minnix x cc: File Vickie L. Huffman, Assistant County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering Attorney & Inspections for i ~ ~ i .r. tv y x ~G K. v 1* ~_ e ~: ~~ _~ i~~~ ' ,or ?d 93 J ` tar 34 ~xr6rr~oN.~~v ~ 6zesr.it~~ 26 I¢7'Q7 ~ ¢ .~'W y'~ - .` ~?Gd.. ~ ~ ~~J ~ Tax ~ ~y. a,~ - , • zz ! ~ 1 \ ~CQ-C~isr4~2q•es7r rror ~~ }~` \~~, r.~d~, rae, zyr ~~ ~ a rr ~ ~. ~a\ w ~, ~'Nt -M 4~1 ~AAY ~~1MBR &~&IvflsNr C/~ w ; z ~ y ~•{ !D' FadA~ AN7 PAFtAL4~L TO ~X~4TlN4 ~ ~ ~ ~; ~ ~ ~, , r ~~9 ~, y ~, s ~ ~~ 9i I~'fi- r\ ''~. X7(1 f 1. i JRON P!N a; ~,, ~ b~ ~~ ~~ G ~- ~ t\ ~ ~ -r~ Ptf17A1~ QD',a~ ,. ~ ~ Z{ ~ r Vy L`` • iiJ f ~~ ~ c `./ ~. ~~tG~ ~o1~h ~ ~' ~~P `~ ~~ ~ ,n ~ ~Q fitQ~,rt2 i ,li~r~~ F~}~ A ,C i \~ sr~,s~,~~s11~r ?~ ~ ~ ~ J Nur>rs ~ 1 13 7'Hj5 I'ROPh'HTY IS NUT LOCATI•:!? E~aNT ; \ j\ ~? T:ITHII~ i'Hii f,INITS Ole n lOti YEAn p~~ FT.OODLLBUttNl7AltY AN DF.5IC2~1TEI~ HY: F~2L1. .~.... 'I'RIS pPII3EU&' IS lt.151~ ON AEI IScEGT10K OF TH)? t)Ol1 ttiSl7JtA;iCE BATE FL\p Ate HAS tiOT TSFEZ7 VERZF 27l ]SY Jl(:TII,\L I'x1,I.D 1.T.FVA'['LCNS. Q1,00D ZOI4E ---~ ,~x. I 2? TH S I'i.AT WAS PRT;2'AxBn vl.n3cMUT THE esetQ~rI•r Or A C(1RR T TLTI.f: RF.PfiRT A?~D T7( :R1: r41Y Fk1S'f }:I~CCMTi]ZANCF.S i1,Ei2 ~TBE PROPERTY N(1i` ~Wd HEREON, _ 3) TN S PLA'P WAS PXEYA7tEU IH Atx~ORAA.YCY t+17'2t !i1r(1L~IREt•Sr:TI'S~ S5: 2'~kTN EY 7H1•: COt~so~u~ar.t'n ;a'1~' vIRr.INTa PQR rxYSlcat. I'iF80Y7-l1E2iT SURVi:YS, j rr~~•-r~'w ~ ~Fk't~P1ld ccf 12G .. Jw ~~ i ~ ~ w J ~ V Q ~~ ~ ~~ ; ~~ ~~ +~ j~ ~ i o ,~ N p m l ~r i _ .~.. . ~ ~.rr~r. ~. ,Q . ~ -~1a~N P1~/ : 27'T7, 76~ TO f,~. C'. ~ FAIr?trVAY ~zr~w.IY E~fpr~e V rF %~ 7RRf G Aaa r~ -: $o' ar~v ~ cua ~ "a ;'' ~ ~~.~J~ A h5.67 GKQ 53,50' i PI,T+T SHOh`111C ~H~~• H©4'tY "fi8'~ j NE4t S1ttUtTRRY St=WER EASEMEftlT i SEIHG GRANTED B`! i DAIS! D iA. K f iVSL~R 8 CATHY G. K i NSLF~ ~'a ;THE C~htTY OF (~t3ANC+KE ~ j ~ oIt ~ual.ic us>r ~ BEYNG FART OF 1 I I.Q1c 25, BLOC; 2,. Sf3C'3'I~}it 2 by P'AIR"rk,Y FOREST A.S'"ATI:S (r.13,' 10, pG. 3~~) ~' WIA'~7SIiR fIZLI.;; MAGISTERIAI. f)XSTRICT i ' IZUR.NOYZE COUI4TY, VIRGY[1IA S~LF: c' t. 60 ` flwrF: 28 IJ~CE:MBER i 99 f N ~LlJiYI'dDEN A8$QCil1'i'asS. P. ~. ENt31NfiPR3.9URVEY6R~PLANNERg ~ I i AOAIiOIt>r':Y~tOOIIL z-~ , i '77V i t A-11095-10.f ACTION NO. ITEM NO. L ^ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Donation of a 15-foot drainage easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: (:~ ~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with the development of Hidden Woods Subdivision, upon and across Lot 8, Block 1, Section 3, Fairway Forest Estates in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet (15') in width, from FFE Development Corporation, a Virginia corporation, (Deed Book 1249, page 1147; Plat Book 11, page 183) as shown on a plat prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, dated August 31, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, ~- . Vicki L. Huf~ an,_ Assistant Cou ty Attorney ^~ Action Approved (x) Denied ( ) Received ( ) Referred to Motion by Rnh T, _ ,7nhn Gnn Vote No Yes Abs Eddy x Johnson x Kohinke x Nickens x Minnix x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections r .. ~-~ I / ~L l.ar ~ ~°` '~ rror 9 Q, ~~ h x Q ti Y1 ~ \ Q 'l~ ~P ~ ~ ll~ ~ \ ~ ~' P• ~ \ X41 F T ~ ~~ nor B ~ ~~, ~~ l~,`~ 42, 3P1 ~' _ \ T ~ ~ ~. ~ !A~ ~ "' ~ G ~ ~_ i ~ °_ A ~ ~ r ~. _ p ~.,z. m /'~F./.~~~ -_ 3p.~ ~ ~ `'~ ~ '• Gi \ G'X15Z 9 E ~ ` Ul NE - ~ `?~, sus, '~~,~ (P. $. U P4.164) ~~ Fq \ / ~~C' __ ~F /J // p ~- ---- - Y qq~ : -- - ' ~7y``, ~~~~"' ~ 50 ~~W ~a- ~~ NOTES: 1) THIS PROPERTY IS NOT LOCATL'D WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST EPJCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. PLAT SHOWING NEW 15' DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE,-UIRGINIA FOR PUBLIC USE BY FFE DEVELOPMENT CORPORATION SITUATE THROUGH LOT 8, BLOCK 1, SECTION #3, ,~re.nz!TNO~t+ .F y AIRWAY FOREST ESTATES (P.B. 11, PAGE 183) ~ ~• O fir ~Z WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY VIRGINIA , (, , V~NCENT K ~:. 3 ' SCALE: 1•• = 50' DATE: 31 AUGUST 1994 ~v ~- 1 9~ ""' ~6 ~ , 14288 LUMSDEN ASSOCIATES P. C. , ~4 8j]B~ ENGINEERS-SURVEYORS-PLANNERS ROANOKl, VIRGINIA .-.~......_... COMM. 8 ~ 52 0 F- ~-i i• County of Roanoke, Virginia General Fund Unappropriated Balance Amount % of General Fund Expenditures Beginning Balance at July 1, 1994 (Audited) $7,123,594 8.3% November 22, 1994 Community Visioning Process (40,000) November 22, 1994 Traffic control at Hanover Direct (10,000) Designated for Dixie Caverns (2,250,000) Balance at January 10, 1995 $4,823,594 Submitted B Y Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,659,037). m:finance\common\board\genera1.95 December 19, 1994 C.•~~~ County of Roanoke, Virginia Capital Fund Unappropriated Balance Beginning Balance at July 1, 1994 (Audited) $ 29,835.86 Submittedy by Diane D. Hyatt Director of Finance • m:\finance\common\board\capita1.95 t/~ County of Roanoke, Virginia Reserve for Board Contingency Original 1994-1995 Budget $90,000 June 28, 1994 Dixie Caverns Landfill (50,000) August 23, 1994 Additional funds for Bushdale Road (10,000) September 13, 1994 Contribution to Friends of the Blue Ridge Parkway (1,000) October 11, 1994 Williamson Road design master plan (20,000) Balance as of January 10, 1995 $9,000 Submitted by ~~~~, ~ti ~~-? Diane D. Hyatt Director of Finance -r.~ m:\finance\common\board\continge.95 r .. 00 o. o N o - W W U F- Q < ao i N • ~~ is v • P y0I • o IK M Cf Orr q - ~17 r W >•U F Q Q O •!V x C 4. O q O C '7'.V N OI4 6 rcIr q 1 FIB o..x r F- r N 2 N'W O C! 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C « > : Ir ~ D; I ~0 ~+ . h O] ~ 7 r~ O U E ~-• ' •+ ~'/ N'• N O C C ! C G '. .q I a JQUU' aU W11 O_ W ~ T. 1-- trKC V~•+~+ ~+~-. Y ' ~ ~ ~ ~ Li O I O Z 0 000 of 7' pp I,no UI Y o U1 V1o U1o IA O I~t to .- tiU I p C ' ' al ~ 7 I ! I IA ~O ~ - M r• FF F F .- N N c0 on ao pD ~ .- - nJ r~ M P 7 I11 1J1 Ul a mri+o• O+m a cT m ~ ~O d T~T IV' ~ • ' I LL ' oooool 0000 oopoopoo~oo olo z i ( I i I i ' AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JANIIARY 10, 1995 RESOLIITION 11095-11 CERTIFYING EBECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, KoY~inke, Eddy, Nickens, Minnix NAYS: None A COPY ~ESTE: I ~" ~. Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ ROANp~.~ a ~ f. ~ p 2 ~ J a 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 11, 1995 The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 1995 BOARD OF SUPERVISORS H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Edward G. Kohinke, Sr., Vice-Chairman Catawba Magisterial District lee B. Eddy Windsor Hills Magisterial District Bob L Johnson Hollins Magisterial District Harry C. Nickena Vinton Magisterial District George Allen, Governor C. Richard Cranwell H. Morgan Griffith A. Victor Thomas Clifton A. Woodrum J. Brandon Bell Malfourd W. "Bo" Trumbo Dear Gentlemen: BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN NANDSOR HIUS MAGISTERUIL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERUIL DISTRICT BOB L. JOHNSON HowNS wAwsTERIAL DlsrRlcr H. ODELL'FUZZY MIN NIX CAVE SPRING MAGIS'TSRW. DISTRICT HARRY C. NICKENS wNTDN w-csISTERIAL asTRlcr (703) 772-2005 Attached is a copy of Resolution No. 11095-7 supporting the establishment of a small business incubator program in the Roanoke Valley. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, January 10, 1995. If you need further information, please do not hesitate to contact me. Sincerely, y'nclc~-~- ~L Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Attachment cc: The Honorable David A. Bowers, Mayor, Roanoke City Mary F. Parker, Clerk, Roanoke City Council Wayne Strickland, Executive Director, 5PDC Elizabeth S. Doughty, Executive Director, RVED Partnership Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development Phillip Sparks, Economic Development Adm., Roanoke City ® R«,yaad Paps pF POANO~F a ~ .p 2 ~ J 2 a 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 11, 1995 1995 BOARD OF SUPERVISORS H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Edward G. Kohinke, Sr, Vice-Chairman Catawba Magisterial District Lee B. Eddy Windsor Hills Magisterial District Bob L. Johnson Hollins Magisterial Ihstrict Harry C. Nickens Vinton Magisterial District BOARD OF SUPERVISORS LEE B. EDDY, CHAIRMAN WINDSOR MILLS MA613TERUL DISTRICT' EDWARD G. KOHINKE, SR., VICE-CHAIRMAN GTAWBA MAGISTERAL DISTRICT B09 L. JOHNSON MOWNS MAGISTERIAL DISTRICT H. ODELL FUZZY MINNIX GVE SPRING MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Ms. Kathy Wheeler Route 2, Box 192 Vinton, VA 24179 Dear Ms. Wheeler: At their regular meeting on Tuesday, January 10, 1995, the Roanoke County Board of Supervisors unanimously approved the request of the Virginia's Junior Miss Scholarship Program for a raffle permit. The raffle will be conducted on March 4, 1995. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1995. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT: YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ®R,~ P,~, ~~~~~ ~~ ~~Y~~".~ P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 ~F ROANp,~,~ ~ ~ A z z ~v a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 January 13, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VIDE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 Mr. Dana Martin 5630 Warwood Drive, Roanoke, VA 24018 Dear Mr. Martin: S.W. The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Court- Community Corrections Policy Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, January 10, 1995, the Board of Supervisors voted unanimously to reappoint you as a member of the Court-Community Corrections Policy for a three-year term. Your new term will expire on December 31, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Since~ly, / iN~ ~~ `~ ~~ H. Odell "'Fuzz " Minnix Y Roanoke County Board of FM/bj h Enclosures Chairman Supervisors ® Recycled paper 0~ ROANp,I.~ a ti p 2 ~ 2 u a 7838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 January 13, 1995 The Honorable Lee B. Eddy Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Mr. Eddy: BRENDA J. HOLTON DEPUTY CLERK This will confirm that at the Board Meeting held on January 13, 1995, the Board of Supervisors voted unanimously to appoint you as Board Liaison to the Clean Valley Council to complete the unexpired two-year term of H. Odell Minnix. This term will expire on June 30, 1995. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, y'~,.,,-~- ~ ~ Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: The Honorable H. Odell Minnix Ms. Ann Masters, Executive Director Clean Valley Council P. O. Box 523 Roanoke, VA 24003 ®R P~ O~ ROAN ~-~ . ~ p a 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 MEMORANDUM TO: Dr. Deanna Gordon, Superintendent Roanoke County Schools FROM: Mary H. Allen '~~-``' Clerk to the Board DATE: January 13, 1995 BRENDA J. HOLTON DEPUTY CLERK SUBJECT: Action Taken by Board of Supervisors on January 10, 1995 Regarding the Charter School Bill This memo is to advise you that the Board of Supervisors at their meeting on January 10, 1995 took action to convey to the School Board their concerns about the Charter School Bill, and that they would support the action taken by the School Board with regard to this issue. This motion was made by Supervisor Johnson and was adopted by a four to one vote with Supervisor Eddy voting against taking action. The Board also left open the option to revisit this issue when more information is made available. If you need further information, please let me know. CC: Board Reading File ® Recycled paper 12/20/94 9:31 a.m. MHA RE: January 10 meeting Janet Scheid called and said they are planning to have two public hearings at January 10, 1994 meeting about ISTEA grants. Told her no 7 p.m. meeting is planning and she said OK. They are sending out public notices to day. Brenda ~~ C9. pa-~J 3 • I~ , ~T" -' ~~d-~ ~~~ 3Q~ b~~ M1 ;, ~-- ~ ~ ~ December 12 , 1994 @ 1:55 ~, DDH called about Co's share ($3,000) of Towers-Perrin bill. She cannot find that money has been appropriated to cover this. She says you can [1] Bring it up at Board meeting tomorrow and get the Supers to pay it out of their contingency fund or [2J You have the authority to transfer that sum from somewhere else to pay the bill. MH LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 3 p.m. on Tuesday, January 10, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, for two Intermodal Surface Transportation Enhancement Act (ISTEA) grant applications: 1) Submitted by the Hanging Rock Battlefield and Railway Preservation Foundation for the Hanging Rock Civil War Site and Greenway in the Catawba Magisterial District 2) Submitted by the Roanoke County Parks and Recreation Department for the Garst Mill Park Greenway in the Windsor Hills Magisterial District, and 3) Submitted by the Metropolitan Richmond Convention and Visitors Bureau for a statewide program to interpret Civil War sites titled "Virginia's Civil War Trail" that includes the Hanging Rock Battlefield. Dated: December 20, 1994 ~ ~~~c., Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, December 27, 1994 Tuesday, January 3, 1995 Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (703) 772-2068 SEND AFFIDAVIT OF PIIBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOB 29800, ROANORE, VA 24018 ~ R ANp~ F y, L ~ A 2 ~ 2 a OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM, VIRGINIA 24153 December 19, 1994 TO: M s. Mary Allen FROM: th Wade Enclosed is an item for the January 10 meeting of the board of supervisors. If necessary, Dr. Kolb will attend. Best wishes to you and your family for a delightful holiday season. Enclosures c: Mrs. Diane Hyatt Mrs. Penny Hodge ~~~ /- 3-95 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 10, 1995 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Irnocation: 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLc~MATIONS, RESOLUTIONS, RECOGI~TITIONS, AND AWARDS i 1. Resolution of Appreciation to Lee B. Eddy For His Service r- ~ ~~ ~~ ~ 5hairman of the 1994 Board of Supervisors. D. NEW BUSINESS \°~ 1. Clai of Jo ep .Ste n, Jr. aul honey \ A o e 2. 3. County Request for Funds for the County's Share of the Regionalization Study. (Diane Hyatt, Finance Director) Request for Approval of the Roanoke County Employee Handbook. (D. Keith Cook, Human Resources Director) 4. 1995 Appointments of Board Members to Committees, Commissions and Boards. (Elmer C. Hodge, County Administrator) 5. Request from the Roanoke River Basin Association for ~la~ ~ ~, Funding to Prevent the Interbasin Transfer of Water from f,.~ o Lake Gaston to Virginia Beach. (Elmer C. Hodge, County Administrator) E. REQUESTS FOR WORK SESSIONS F. REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance to Amend Section 22-82, Rates and Fees of Chapter 22, Water, and Section 18-168, Schedule of Charges s of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County Code. ((Gary Robertson, Utility Director) 2. Ordinance Authorizing the Vacation of a Portion of An Existing 15-Foot Sanitary Sewer Easement and Acceptance of a Relocated Portion of the Same Easement Across Lot 9, Box 6, Plat of One Oak Road. (Paul Mahoney, County Attorney) 3. Ordinance Authorizing the Lease of a Parcel of Real Estate for a Well Lot in Brookwood Subdivision in Exchange for Agreement to Convey Said Well Lot to Marie S. Harrison Upon Abandonment of Well and Surplus of Remaining Well Lot Property. (Paul Mahoney, County Attorney) 4. Ordinance Authorizing Conveyance of an Easement to Appalachian Power Company for Electric Service Across Property Owned by the Board of Supervisors Near Spring Hollow for the Water Treatment Facility. (Paul Mahoney, County Attorney) ~~ ~ "s .5. Q T~ --~ °~ ~ H. SECOND READING OF ORDINANCES „ - a---e-,~ ~,~ y '~' '~-~ vim' A I. PUBLIC HEARING 1. Public Hearing for Citizen Comment for Intermodel Surface Transportation Enhancement Act (ISTEA) Grant applications: (a) Submitted by the Hanging Rock Battlefield and Railway Preservation Foundation for the Hanging Rock Civil War Site and Greenway in the Catawba Magisterial District. (b) Submitted by the Roanoke County Parks and Recreation Department for the Garst Mill Park Greenway in the Windsor Hills Magisterial District; and (c) Submitted by the Metropolitan Richmond Convention and Visitors Bureau for a Statewide Program to Interpret Civil War Sites Titled "Virginia's Civil War Trail" that Includes the Hanging Rock Battlefield. 3 J. APPOINTMENTS 1. Court-Community Corrections Policy Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENTAGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII~L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -December 13, 1994 m~ S C~ov 1 ~6a..rdL 2. Request Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population. L REPORTS AND INQUIItIES OF BOARD MEMBERS M. CITIZENS' COMII~NTS AND COMMU1vICATIONS N. REPORTS 1. General Fund Unappropriated Balance 4 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of November 30, 1994. 5. Status Report on Parks and Recration Capital Improvement Incentive Fund. ~ ~ O. RECESS FOR MEDIA QUESTIONS P. EXECUTIVE SESSION pursuant to the Code of Virginia ~~~~ Section 2.1-344 A (7) ~on-~wi ~ J_ '~--~ • Q. CERTIFICATION OF EXECUTIVE SESSION e, R, ADJOtifRNMENT G~.ur~ ~.~ ~~~ 5 1/ 4/95 MA 1. Douglas Butler called. Beth Doughty, Executive Director, Roanoke Valley Economic Development Partnership, will speak at January 10, BOS meeting. 2. Jim Jones called about dogwoods. Said Pete told him to call you for Carolyn Pence's number. I gave it to him. Brenda BOARD OF SIIPERVISORS COMMITTEE ASSIGNMENTS 1995 LEE B. EDDY -- Fifth Planning District Commission (3-year term expires 6/30/96) -- SPDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee __ Virginia Association of Counties Liaison (As Chairman) Roanoke Valley Economic Development Partnership (As Chairman) EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3-year term expires 6/30/95) -- Roanoke County Cable Television Committee (Until Catawba citizen appointed) -- Salem Cablevision Negotiating Committee " • - 1., ~ [ 51;1 p 1~ ~ ~ 'tom ~Q.. /~.~ c G' . O-~ ~d 't'~~ I~^ BOB L. JOHNSON ~Q5 I~/e~° ~hQ//^/?'jL~~ -- Audit Committee -- Roanoke Regional Airport Commission (4-year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/96. BLJ appointed Mrs. Elizabeth Stokes as his designee.) H. ODELL MINNIX -- Clean Valley Council (2-year term expires 6/30/95) -- Social Services Advisory Board (4-year term expires 8/1/98) HARRY C. NICRENS -- Court Community Corrections Policy Board (3-year term expires -- 12/31/97) Roanoke Valley Regional Cable Television Committee oun -- ` -- Salem Cablevision Negotiating Committee • "~ ~e~~ BOARD OF SIIPERVISORS COMMITTEE ASSIGNMENTS 1994 LEE B. EDDY -- Fifth Planning District Commission (3-year term expires 6/30/96) -- /Recycling Advisory Committee -- /Virginia Association of Counties Liaison (As Chairman) -- /Roanoke Valley Economic Development Partnership (As Chairman) -- 5 Svc ~• ~Lu.t,a,P `Z. ~ . t!~ry-, ~ ~,..~ G;1,~3~...•~ EDWARD G. ROHINRE -- / Audit Committee -- / Fifth Planning District Commission (3-year term expires 6/30/95) -- / Salem Cabl vision Negotiating Committee ~~ ~-: ~ ~~,~-e~ 7-vCrn~, . ~ ~-~v~c c~.,y-t.:0 E=-Q,~'-u,,r-~.~ ~n '~`' ,~~~ ~1 BOB L. JOHNSON -- /Audit Committee -- /Roanoke Regional Airport Commission (4-year term expires 2/lo/sue t~' -- ~P"otal Action Against Poverty Board of Directors (2-year term expires 5/5/4'. BLJ appointed Mrs. Elizabeth Stokes as his designee.) 96 H. ODELL MINNIX -- Clean Valley Council (2-year term expires 6/30/95) ~J; HARRY C. NICRENS -- Cablevision Committee -- /~ourt Comm~inity Corrections Policy Board (3-year term expires 12/31/94) -- `~ Salem Cablevi ion Negotiating Committee -- - ~~ ~~y ~~ 7v Cam--' ~ ~t I l1 Franklin Plaza, Suitc 333 Roanoke, Virginia 240ll 703 343-1550 [~ax: 703 344-6096 ROANOKE VALLEY OF VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP November 18, 1994 Mr. Elmer C. Hodge, Jr. Rnan.nlcP C~~.?nt.~~ Ac~1n~ n.strarc~r P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: A representative from the Partnership would like to be put on the ager_da for a Jar_uary 1995 Board of Supervisors' meeting. We would like to give council an update on Partnership activity. Please let me know the date and time so I care ptit it on our calendar. ^'hank you for your assistance. Sincerely, l Douglas Butler Director of Investor Relations Bha'Ric~c~e Mc~i~~~tcrins' Mc~c~st~.