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Home My WebLink About5/9/1995 - RegularR AN ti • p Z z a~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 9, 1995 ~wrra naeur+m~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. AT 1:30 P.M. THERE WILL BE A BOARD MEETING AS PART OF ROANOKE COUNTY'S STUDENT GOVERNMENT DAYACTIVITIES. COUNTY HIGH SCHOOL STUDENTS WILL REPLACE BOARD MEMBERS AND DEPARTMENT HEADS. THE 3:00 P.M. SESSION IS A BUDGET WORK SESSION, AND WILL BE HELD AT THE BRAMBLETON CENTER, 3738 BRE.:nBi.ETON AV]~NUE. THE REGULAR SESSION WILL BEGIN AT 7:00 P.M. AT THE BOARD MEETING ROOM AT 5204 BERNARD DRIVE. AFTERNOON SESSION (3:00 P.M. AT THE B1tAMBLETON CENTER. 3738 BRAMBLETON AVENUE) A. ROLL CALL ALL PRESENT AT 3:07 P.M. i I~omUs SCHOOL BOARD CHAIRMAN FRANK ADVISED ALL SCHOOL BOARD MEMBERS PRESENT B. BUDGET WORK SESSION DISCUSSION ON USE OF NON-RECURRING REVENUES FOR P~CURRING EXPENSES, VEHICLE AND SCHOOL BUS REPLACEMENTS, ® Recyded Paper 1 ELIMINATION OF MAINTENANCE RESERVE SCHOOL BOARD ASKED FOR COMMITMENT ON FUNDS SO TREY COULD BEGIN ISSUING PERSONNEL CONTRACTS. BOARD CONSENSUS 4 TO 1 TO MAKE MORAL CO NT TO APPROVE FUNDING FOR SCHOOL BOARD. FRANK THOMAS INVITED BD MEMBERS TO ATTEND PRESENTATION FROM ARCHITECTiJRAL AND ENGINEERING FIRM ON NEW HIGH SCHOOL. SCHOOL BOARD LEFT AT 4:20 P.M. BOARD MEMBERS ASKED FOR REPORTS ON VENTURE CAPITAL FUND. MEDICAL DISABILITY RISK MANAGEMENT FUND AND OTHER FUNDS LISTED ON 2-2 OF BUDGET DOCUMENT. JOHN CEASE ADVISED THAT 911 TAX INCREASE WAS COMMITTED TO COMMUI~TICATIONS UPGRADE AND WOULD HAVE TO BE INCREASED TO PROVIDE FUNDING FOR 800 MHZ SYSTEM. GERALD HOLT ADVISED DID NOT RECOMMEND REGIONAL AIL APPROACH BECAUSE NEW LOW BID LEGISLATION PROVIDES POSSIBILITY OF PRIVATE COMPANY OPERATION. ECH WILL PROVIDE MORE INFORMATION ON SCHOOL BUS GARAGE. NO BOARD CONSENSUS ON INCREASES TO CULTURAL, F[UMAN SERVICE AND SOCIAL AGENCIES. JEFF SWORTZEL AND DAVID FLYNN FROM POLICE DEPT. SALARY TEAM PRESENTED PLAN TO RESOLVE PD INEQUITIES AT COST OF 16 000. ECH ADVISED COUNTY WIDE SALARY TEAM WORKING ON RESOLVING ALL SALARY INEOUITIES AT A COST OF $400,000. HE WILL BRING BACK REPORT WITH DETAILS. BOARD CONSENSUS TO SET BUDGET WORK SESSION ON CIP ON 5/17/95 AT 2:00 P.M. DINNER RECESS AT 6:03 P.M. 2 EVENING SESSION (7:00 P.M. AT BOARD MEETING ROOM, 5204 BERNARD DRIVE S.W.I C. OPENING CEREMONIES 1. Roll Call. ALL PRESENT AT 7:03 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. D. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FM CON'T'INUED ITEM E-2, RECOGNITION OF LARRY LOGAN TO 523 95 PMM ADDED EXECUTIVE SESSION ITEMS (1) LEGAL;~2) SURPLUS REAL ESTATE; AND (3) PENDING LITIGATION, EEOC VS. ROANOKE COUNTY. E. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the weeks of Apri130 -May 14,1995 as Virginia Heritage Tourism Weeks. ACCEPTED BY DR TOHN KERN, ROANOKE VALLEY PRESERVATION OFFICE, MR CHARLES BLANKENSHIP, AND GEORGE KEGLEY PRESERVATION FOUNDATION BOARD. EGK MOTION TO ADOPT PROC - URC 2. Recognition of Larry A. Logan for his years of service to the County of Roanoke. 3 CONTINUED TO 5/23/95 F. BRIEFINGS NONE G. NEW BUSINESS 1. Request to become a member of Sister Cities International. (Don C. Myers, Assistant County Administrator) A-5995-1 LBE MOTION TO APPROVE TOWING SISTER CITIES PROGRAM URC DAVID LISK, ROANOKE CITY COORDINATOR WAS PRESENT TO DESCRIBE SISTERS CITIES PROGRAMS AND INVITE ROANOKE COUNTY TO TOIN ROANOKE VALLEY SISTER CITIES. 2. Request for resolution approving $5,500,000 Industrial Revenue Bonds for Hollins College Corporation. (Tim Gubala, Economic Development Director) R-5995-2 BLOT MOTION TO APPROVE RESO FOR INDUSTRIAL REVENUE BONDS URC HCN ASKED FOR REPORT ON WHY HOLLINS COLLEGE KEPT BONDS SO LONG AND DIDN'T USE THEM. 3. Request for Approval of Dental Insurance Contract. (Diane Hyatt, Finance Director) A-5995- HCN MOTION TO APPROVE DENTAL CONTRACT WITH THE FOLLOWING CHANGES: 1995/96 EMPLOYEE PREMIUM FOR EMPLOYEE: $4.64,_EMPLOYEE PLUS ONE: $12.92: FAMILY: $27.16 URC 4. Request to establish a policy for the distribution of year-end surplus of the General Fund. (Diane Hyatt, Finance 4 Director) CONTINUED UNTIL AFTER DISCUSSION AT BUDGET WORK SESSION. H. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on May 16, 1995 to discuss the Capital Improvement Program. (Elmer C. Hodge, County Administrator) WORK SESSION SCHEDULED FOR 5/17/95 AT 2:00 P.M. 2. Request for Joint Work Session with the Planning Commission on June 13, 1995 to discuss Zoning Ordinance amendments for single wide manufactured homes. (Jon Hartley, Assistant Director, Planning and Zoning) BOARD CONSENSUS NOT TO HOLD WORK SESSION HCN ASKED FOR WORK SESSION OR REPORT ON RIDERSHIP DEMAND FOR CORTRAN. ECH TO PROVIDE REPORT EITHER 5/23/95 OR 6/13/95. I. REQUESTS FOR PUBLIC HEARINGS BOARD CONSENSUS 4 - 1 (EGK NOl TO HOLD PUBLIC HEARING AFTER VDOT HOLDS THEIR PUBLIC HEARINGS ON 5/24 AND 5/25/95 TO DISCUSS ROUTE 221 ROAD IMPROVEMENT OPTIONS AND BEFORE COMMONWEALTH TRANSPORTATION BOARD MAKES DECISION. J. FIRST READING ,OF ORDINANCES 1. Ordinance a thorizing the exchange of certain real estate with Frank .Porter III and Beverly V. Porter, his wife, in connection th the "Longridge" subdivision, and the south loop water ransmission line. (Gary Robertson, Utility Director) MOTION TO APPROVF~ 1ST s 2ND - 5/23/95 - URC 2. Ordinance vacating a portion of 50 foot right-of~vay and temporary cul-de-sac known as Carolyn Circle, 50 foot right- of~vay known as Copeland Drive in its entirety and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4 and Block 1, Lots 26 through 28 shown on the subdivision of Sugarloaf Highlands, Section 1 located in the Windsor Hilis Magisterial District. (Arnold Covey, Director of Engineering & Inspections) LBE MOTION TO APPROVE 1ST READING 2ND - 5/23/95 - URC 3. Ordinance authorizing the donation by lease of office space in the Roanoke County Administration Center to the Friends of the Blue Ridge Parkway. (Elmer C. Hodge, County Administrator) HCN MOTION TO APPROVE 1ST READING 2ND - 5/23/95 - URC LBE ASKED FOR ACCURATE SQUARE FOOTAGE INVOLVED IN THE DONATION OF OFFICE SPACE. 4. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same. (Paul M. Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND - 5/23/95 AYES-EGK,LBE,HCN,FM NAYS-NONE ABSTAIN-BIT 5. Ordinance authorizing the financing of a local public works improvement, Bonsack Community sewer extension, for 6 Michael Dunn. (Gary Robertson, Utility Director) BLS MOTION TO APPROVE 1ST READING 2ND - 5/23/95 - URC 6. Ordinance amending and reenacting Article I, Chapter 4 Amusements of the Roanoke County Code to conform this ordinance with state posting regulations for water quality and to provide authority to the Health Director to negotiate recommendations at each swimming pool site on issues related to public health and safety without exercise of regulatory or enforcement powers. (Joseph Obenshain, Sr. Assistant County Attorney) 1 CITIZEN SPOKE SUPPORTING DELETION OF ALL REGULATIONS UNTIL THEY CAN BE RECONSIDERED. BIT MOTION TO APPROVE 1ST READING AND THAT ORDINANCE WILL PROVIDE RECOMMENDATIONS ONLY FOR ONE YEAR LBE AMENDED MOTION TO RESCIND EXISTING ORDINANCE AND AUTHORIZE HEALTH DEPARTMENT TO ENFORCE SAFETY AT COUNTY POOLS IN THEIR BEST TUDGEMENT UNTIL FURTHER ACTION BY BOARD. AYES-LBE,FM NAYS-BI;T,EGK,HCN BI;T ORIGINAL MOTION TO APPROVE 1ST READING AYES-BDT,EGK,HCN,FM NAYS-LBE 2ND - 5/23/95 - URC K. SECOND READING OF ORDINANCES 1. Ordinance authorizing corneyance of easements to Appalachian Power Company and Bell Atlantic extending along Benois Road and across a surplus well lot. (John Willey, Property Manager) 0-5995-4 HCN MOTION TO APPROVE ORD URC 2. Ordinance declaring .06 acre of real estate (Public Service Center) identified as Tax Map No. 36.03-1-1, located off Kessler Mill Road and Interstate 81, to be surplus and accepting offer for sale. (John Willey, Property Manager) 0-5995-5 EGK MOTION TO APPROVE ORD URC 3. Ordinance authorizing the lease of 10.40 acres of real estate to Eurman V. Wiseman, Jr. (John Willey, Property Manager) 0-5995-6 BL7 MOTION TO APPROVE ORD URC L. APPOINTMENTS 1. Board of Zoning Appeals 2. Clean Valley Council LBE EXPRESSED INTEREST IN BEING REAPPOINTED HCN WILL CONTACT VINCE REYNOLDS 3. Fifth Planning District Commission EGK ADVISED HE DOES NOT WISH TO SERVE ANOTHER FM ADVISED THAT FRED ANDERSON WOULD LIKE TO BE APPOINTED LBE WILL CONTACT LEE OSBORNE TO SERVE ON EXECUTIVE COlbIMI1TEE. HCN WILL CONTACT PAT DEAN 4. Highway and Transportation Safety Commission_ LBE NOMINATED HORACE L. MCPHERSON TO ANOTHER 4-YEAR TERM EXPIRING 6/30/99. s 5. Parks and Recreation Advisory Commission BI;T NOMINATED TIM HOELZLE TO ANOTHER 3 YEAR TERM EXPIRING 6/30/98. FM NOMINATED TACK GRIFFITH TO ANOTHER 3 YEAR TERM EXPIRING 6/30/98 6. Roanoke Valley Regional Cable TV Committee HCN WILL CONTACT TAMES B. DICKEY 7. Virginia Western Community College Board BI;T NOMINATED GEOFFREY OTTAWAY TO ANOTHER 4-YEAR TERM EXPIRING 6/30/99 M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENTAGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-5995-7 BLJ MOTION TO APPROVE CONSENT RESO URC 1. Approval of Minutes -April 11, 1995 2. Proclamation declaring May 21 - 27, 1995 as Industry Appreciation Week. A-5995-7.a 3. Adoption of a resolution in support of the Virginia Department of Transportation Secondary Road Project: Ranchcrest Drive and Merriman Road. R-5995-7.b 4. Donation of a 15-foot drainage easement on property of Scott Stinson located on West River Road. 9 A-5995-7.c N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) Asked about resolution of noise problem at Corrugated Container. ECH advised that they are removing motor from roof. FM advised that Toyce Waugh was following up on problem. Z) Asked about ordinance that will provide police department authority over certain zoning violations related to parking. ECH reported staff is still reviewing and will bring back on 5/23/95. (3) Asked about Organ and Tissue Donation Commission. MHA advised that Board response indicated support for going forward with 5 localities with FM sending letter to localities who have not resaonded. (5) Asked for response to his teleahone survey suggestions. AMG advised suggestions have been sent to Martin Research for their opinions. (~ Asked about ECH memo to Board members suggesting changes to the Citizen Comment procedures. ECH advised there was no consensus so he is making no changes at this time. (7 Expressed that he felt Student Government Day activities went very well end was impressed with the students. O. CITIZENS' COMII~NTS AND COMIIZUNICATIONS 1. Mr. George Pierce, 8005 Olsen Road spoke regarding the requirement to install an 8" sewer line to his new residence. REQUESTED A CHANGE IN SEWER ORDINANCE BECAUSE HE HAD TO SPEND $17.080 TO GET AN 8" SEWER EXTENSION TO HIS HOUSE. ECH AND COUNTY STAFF WILL MEET WITH MR. PIERCE AND REPORT BACK TO THE BOARD. P. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance io 3. Board Contingency Fund 4. Proclamation Signed by the Chairman 5. Quarterly Report on Police Department Traffic Unit Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) LEGAL MATTER REQUIRING LEGAL ADVISE; (3) DISPOSITION OF THE COUNTY'S INTEREST IN CERTAIN PUBLICLY HELD REAL ESTATE SHOWN ON SURPLUS PROPERTY LIST AND (7) PENDING LITIGATION, EEOC VS. ROANOKE COUNTY POLICE DEPT. HCN MOTION TO GO INTO EXECUTIVE SESSION AT 9:30 P.M. URC R CERTIFICATION OF EXECUTIVE SESSION R-5995-5 LBE MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO RE LEGAL MATTERS ONLY AT 10:02 P.M. URC RETURNED TO EXECUTIVE SESSION AT 10:03 BI;T ABSENT R-5995-9 LBE MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO RE SURPLUS REAL ESTATE AT 10:10 URC WITH BL,T ABSENT S. ADJOiTRNMENT ADJOURNED AT 10:11 P.M. TO WEDNESDAY MAY 17, 1995 AT 2:00 P.M. FOR THE PURPOSE OF BUDGET AND CIP WORK SESSION ii ~ ROAN ~. ~' ''si >; ai \$..~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 9, 1995 ,~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. AT 1:30 P.M. THERE WILL BE A BOARD MEETING AS PART OF ROANOKE COUNTY'S STUDENT GOVERNMENT DAYACTIVITIES. COUNTY HIGH SCHOOL STUDENTS WILL REPLACE BOARD MEMBERS AND DEPARTMENT HEADS. ------------------------------------------------------------------------------------------------------- THE 3:00 P.M. SESSION IS A BUDGET WORK SESSION, AND WILL BE HELD AT THE BRAMBLETON CENTER, 3738 BRAMBLETON AVENUE. -------------------------------------------------------------------------------------------------------- THE REGULAR SESSION WILL BEGIN AT 7:00 P.M. AT THE BOARD MEETING ROOM AT 5204 BERNARD DRIVE. AFTERNOON SESSION (3:00 P.M. AT THE BRAMBLETON CENTER, 3738 BRAMBLETON AVENUE) A. ROLL CALL B. BUDGET WORK SESSION EVENING SESSION (7:00 P.M. AT BOARD MEETING ROOM, 5204 BERNARD DRIVE S.W.) C. OPENING CEREMONIES 1. Roll Call. ® Recycled Paper 1 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. D. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS E. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the weeks of Apri130 -May 14,1995 as Virginia Heritage Tourism Weeks. 2. Recognition of Larry A. Logan for his years of service to the County of Roanoke. F. BRIEFINGS G. NEW BUSINESS 1. Request to become a member of Sister Cities International. (Don C. Myers, Assistant County Administrator) 2. Request for resolution approving $5,500,000 Industrial Revenue Bonds for Hollins College Corporation. (Tim Gubala, Economic Development Director) 3. Request for Approval of Dental Insurance Contract. (Diane Hyatt, Finance Director) 4. Request to establish a policy for the distribution of year-end surplus of the General Fund. (Diane Hyatt, Finance Director) H. REQUESTS FOR WORK SESSIONS 2 1. Request for Work Session on May 16, 1995 to discuss the Capital Improvement Program. (Elmer C. Hodge, County Administrator) 2. Request for Joint Work Session with the Planning Commission on June 13, 1995 to discuss Zoning Ordinance amendments for single wide manufactured homes. (Jon Hartley, Assistant Director, Planning and Zoning) I. REQUESTS FOR PUBLIC I~[EARINGS J. FIRST READING OF ORDINANCES 1. Ordinance authorizing the exchange of certain real estate with Frank D. Porter III and Beverly V. Porter, his wife, in connection with the "Longridge" subdivision, and the south loop water transmission line. (Gary Robertson, Utility Director) 2. Ordinance vacating a portion of 50 foot right-of--way and temporary cul-de-sac known as Carolyn Circle, 50 foot right- of-way known as Copeland Drive in its entirety and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4 and Block 1, Lots 26 through 28 shown on the subdivision of Sugarloaf Highlands, Section 1 located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Engineering & Inspections) 3. Ordinance authorizing the donation by lease of office space in the Roanoke County Administration Center to the Friends of the Blue Ridge Parkway. (Elmer C. Hodge, County Administrator) 4. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same. (Paul M. Mahoney, County Attorney) 5. Ordinance authorizing the financing of a local public works 3 improvement, Bonsack Community sewer extension, for Michael Dunn. (Gary Robertson, Utility Director) 6. Ordinance amending and reenacting Article I, Chapter 4 Amusements of the Roanoke County Code to conform this ordinance with state posting regulations for water quality and to provide authority to the Health Director to negotiate recommendations at each swimming pool site on issues related to public health and safety without exercise of regulatory or enforcement powers. (Joseph Obenshain, Sr. Assistant County Attorney) K. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of easements to Appalachian Power Company and Bell Atlantic extending along Benois Road and across a surplus well lot. (John Willey, Property Manager) 2. Ordinance declaring .06 acre of real estate (Public Service Center) identified as Tax Map No. 36.03-1-1, located off Kessler Mill Road and Interstate 81, to be surplus and accepting offer for sale. (John Willey, Property Manager) 3. Ordinance authorizing the lease of 10.40 acres of real estate to Eurman V. Wiseman, Jr. (John Willey, Property Manager) L. APPOINTMENTS 1. Board of Zoning Appeals 2. Clean Valley Council 3. Fifth Planning District Commission 4. Highway and Transportation Safety Commission 4 5. Parks and Recreation Advisory Commission 6. Roanoke Valley Regional Cable TV Committee 7. Virginia Western Community College Board M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENTAGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -April 11, 1995 2. Proclamation declaring May 21 - 27, 1995 as Industry Appreciation Week. 3. Adoption of a resolution in support of the Virginia Department of Transportation Secondary Road Project: Ranchcrest Drive and Merriman Road. 4. Donation of a 15-foot drainage easement on property of Scott Stinson located on West River Road. N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. CITIZENS' CONIlVIENTS AND COMMUNICATIONS P. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 5 3. Board Contingency Fund 4. Proclamation Signed by the Chairman 5. Quarterly Report on Police Department Traffic Unit Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A R CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005_ We request that you provide at least 48- hours notice so that proper arrangements may be made. 6 f ACTION NO. ITEM NUMBER ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Budget Work Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session. The work session is being the large number of indiv Board and school staff department heads will be the County budget, and Committee to participate. held at t] iduals who will be available we have ze Brambleton Center because of will be attending. The School participating. The County to answer questions regarding invited the Citizens Budget I would like to express my appreciation to the Citizens Budget Committee for their involvement in this year's budget process. They are: Don Terp Carole Terp John Greene Winton Shelor, Sr. Sara Franklin Phyllis Tilden David Cotton Dan Jaeger Tim Layton At the budget work session they will be provided with an opportunity to speak to the Board. The Board will need to tentatively approve the School Board budget so that the School Board can proceed with issuing school employee contracts for next year. We can take pride in the budget process for the upcoming fiscal year. It is the result of the combined efforts of the School Board and their staff, the County staff and the citizens budget committee. ~y.u~ ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens FY 1995-96 I~ Area/Site Maintenance Program Caste iomiTrea lsv ~enera_~ervices: 'A Violation Abatement * Vehicle/Equipment Washbays $79,000 * Underground Storage Tank Removal & Replacement** 160,000 re Stations * Cave Spring -- Structural Damage 30,000 brary * Vinton Library -- Roof Replacement 24,000 ~blic Service Center * Road Repairs** ~ 36,000 ~~blic Safety Center Pavement -- Rear Parking Area 18,100 ~urthouse * Crack Repairs ~ 8,000 brary Carpet Replacement -- Headquarters 14,500 blic Safety Center * Public Safety Center -- Roof Replacement 30,000 Window Replacement/LJpgrade 83,000 -e Stations Mount Pleasant --Paving 23,000 Clearbrook -- Paving 34,000 blic Service Center Replace Windows -- K.M. Side and Rear of Building 40,000 fitted By Parks and Recreation: Total General Services $579,600 and Recreation Paving -- Gearhart $6,000 * Renovation --Fields, Grading, Soils, Drainage 20,000 Renovation -- Rest Rooms, Water Fountains, Shelters Stonebridge 25 000 Clearbrook 25,000 . Willie Martin 5,000 Total Parks & Recreation $81,000 Total Most Urgent Programs * Received Funding ** 1/2 of project funded for 95-96 05/08/95 08:33 AM finance\budget\1viAINT95P.WK4 1 3-6 FY 1995-96 ~ ArealSite Maintenance Program Cost II Courthouse Interior Painting Carpet Replacement Total Stations Exterior Firehouse Painting Interior Firehouse Painting (11 Stations) Catawba -- Pavement Sealing Catawba -- Epoxy on front/rear aprons Mason Cove --Pavement Sealing Fort Lewis --Pavement Sealing Bent Mountain -- Epoxy on front/rear aprons Bent Mountain --Paving Cave Spring --Pavement Sealing Hollins --Pavement Sealing Cave Spring Roof Asphalt Patch in Web Area at Several Stations Total Safety Center Interior Painting Electrical Upgrades Carpet and Tile Upgrades Door Replacement Total Window Upgrades ' 2 Sets of Double Doors -- Main Lobby Tile Floors in Hallways and Break Room on 2nd Floor Work Stations in Treasurer's Office Electric Heaters in Hobby • Total $35,000 12,000 $47,000 $5,000 30,000 4,500 13,360 8,200 6,400 18,060 30,000 4,000 5,600 12,000 6,000 $143,120 $4,000 5,000 16,000 9,000 $34,000 $52,000 8,900 6,000 10,000 4,000 $80,900 05/08/95 08:33 AM finance\budget\MAINT95P.WK4 2 3-7 FY 1995-96 ArealSite Maintenance Program Cost is Service Center Utility Bay Area -- Replace Cracked Concrete $3,SOC Rebuild Dock Area Retaining Wall 3,000 Install Three Overhead Thermacore Doors 5,000 Relocate Fence 14,000 Upgrade Bay Area Electrical 9,800 Replace P&R and Utility Office Carpet and Tile 22,000 Remodel Boiler Room Building SS,000 Build HVAC Roof Screens 1,800 Landscaping ~ 3,000 Repaint Metal Portion of Building ~ 8,000 Install Pipe Drainage for Front Downspouts 3,500 Remove Water Tank on Hill 2,500 Tar and Chip Parking Area near Fire Training Building 4,800 Drainage 10,000 Road for Leaf Site 27,000 Total $172,900 and Recreation Resurface/Stripe Basketball Courts: Garst Mill ~ 3,500 Willie Martin 3,500 Brookside 3,500 War Memorial 3,500 Stonebridge 3,500 Mt. View 3,500 Bent Mountain 3,500 Landscaping -- Green Hill 5,000 Landscaping -- Vinyard 5,000 Landscaping -- Walrond 5,000 Landscaping -- ShelUMerriman 5,000 Paving -- Hidden Valley 15,000 Paving -- Oak Grove 4,000 Total $63,500 Total All General Service Programs $1,057,520 Total All Parks and Recreation Programs Total Maintenance Work Programs $1,202 05/08/95 08:33 AM finance\budget\MAINT95P.WK4 3 3-8 Z O U U W W Y Y W O O Q ~ ~ U ^ O ^ ^ a O U } W J J a w Y ~ ~ ~ ~ Z ~ W W ~ W W Q } } } } ~ F- ~ ~ a ~ ~ ~ 0 0o co ~ ~ O U O H 0 0 0 M O O O O M O O O N 0 0 0 o r- N ~ rn a 0 0 0 0 0 0 0 0 0 0 0 ROANOKE COUNTY SCHOOLS BUDGET YEAR 1995-96 Worksheet INCOME: Federal Funds• Local Funds: BUDGET 1994-95 ,737,800 I 138.800 I Revised 5-9-95 School Operating Fund BUDGET INCREASE 1995-96 (DECREASE) 34,529,156 I 791.356 1 t;oun A ro nation I 36.519,760 39,419,760 2,900,000 Dental Insurance A ro riation i 243 680 ( 273,680 I 30,000 Be innin Balance 0 404 951 404 951 I Other Funds: ! 368,392 393,392 I 25,000 i Non-Recurrin Revenues: Use of One-Time A ro riation 800,000 I 350,000 I 450,000 Use of One-Time Revenue Health Insurance I 1 600_000 4 I TOTAL REVENUE ------------ .............__._, 72.808.432 7.115 739 3 OZ.3DZ I EXPENDITURES: SAl ARY R RFI ATFr1 Cr1STS Subtotal----------- ' 13,169,037 13 780 7891 I 611,752 TOTAL REGULAR DAY SCHOOL EXPENDITURES------- I 72.390.390 7~ 56 6 542 3 266 152', SPECIAL PROGRAMS Summer School 77 262 978 304 133 I ~ 41 155 Adult Education 90 ' 155 064 155 064 I 0 TOTAL SPECIAL PROGRAMS----------------- ~$ 42 I 45 I 4_1 TOTAL SCHOOL OPERATING EXPENDITURES-------------~ Z2,$0~.432 ~ I Z6,1t5,Z~Q I 3,30Z.3SlZ Unfunded Balance (0) I (0)I I I Instructional 73 Classified 89 Administrative 76 I 59,221,353 61,875,7531 2,654,4001 I ~ May 9, 1995 Mr. Chairman and Members of the Board: We are pleased to present the proposed FY 1995-96 Roanoke County Budget. It represents the priorities of the Board of Supervisors, the needs of the School and County Departments, and the input of the Citizens Budget Committee. It is truly our budget. The proposed budget is balanced within existing tax rates and fees, except for scheduled increases in water and sewer charges in the enterprise funds. It allows us to maintain or improve existing service levels. While we could not address all the requests made by County and School staff, we have funded those needs that will continue to make Roanoke County an outstanding place to live and work. THE BUDGET PROCESS We began the budget process by reviewing the priorities set by the Board of Supervisors -public safety, education, regional cooperation, fiscal conservatism and employee compensation/benefits. The Departments then participated in one of three budget teams which reviewed the proposed budgets and prioritized the add-back requests. This is an especially useful process, because it makes the Departments account for their operation and allows them to learn about other County services. A list of these priorities is attached, and we have been able to fund a number of them. We have also worked closely this year with a nine member citizens budget committee. These individuals represent various civic leagues and business located in the County, and the group was provided with all budget documents and were invited to attend and participate in the team budget meetings. Their major recommendations and concerns were: Zero Based Budgeting Ensuring Justification of Car Phones and New Vehicles Charging Fees for Parks and Recreation Services Contracting out Grounds Maintenance Activities Supporting Public Safety and Economic Development Monitoring the Amount of County Debt We have invited them to the budget work session and provided time for them to make a few comments. • 1 • • SIGNIFICANT ISSUES TO BE ADDRESSED IN THIS BUDGET The FY 95-96 Budget represents an allocation plan that supports the programs that contribute to the quality of life the citizens demand and enjoy and maintains the County's strong financial position. A number of issues have influenced the development of this budget. Many of these items have a major fiscal impact, while others affect service delivery procedures. The most significant issues contemplated are as follows: Increased School Funding Health and Dental Insurance Dixie Caverns Landfill Fire and Rescue Studies Additional Staffing DARE Officers in High Schools Increased Security in Courthouse Employee Compensation Environmental Issues Capital Improvements Solid Waste Disposition Economic Development Cultural and Human Services Agencies Replenishment of Fund Balance We have not been able to address all these within the proposed budget. We have, however, set aside approximately $298,000 for the Board of Supervisors to allocate as they wish in meeting the currently unfunded items. REVENUES AND SOURCES OF FUNDS We anticipate the following new revenues and sources of funds which can be utilized in the FY 1995-96 budget: Increases in Recurring Revenues Local tax revenue $5,512,527 Commonwealth of Virginia 50,649 Total Recurring Revenues $5,563,176 • 2 Non-Recurring,, Funds FY 1994-95 Estimated Year-End Additional Revenues and Savings $3,700,000 Reimbursement from Federal Emergency Management Agency from 1994 Ice Storm Damage 400 000 Total Non-Recurring Funds $4,100,000 OTHER SOURCES County Employee Health Care Reserves $500,000 Total Increase in Available Funds $10,163,176 Staff has developed a policy to be adopted by the Board concerning the future use of Year-End Revenues and Savings. This policy concentrates on 1) allowing County and school departments to keep any savings which they generate, 2) replenishing fund balance, and 3) dividing additional unanticipated revenues equally between the County and the Schools. This policy is included for your consideration on the agenda for today's evening session. Our Unappropriated Fund Balance is currently $4,615,386 (5.4% of General Fund revenues). Since the funds expended after the 1994 ice storm were taken from the Unappropriated Fund Balance, we are proposing that the reimbursement from FEMA be placed back into that area. To bring fund balance to 6.25% of the proposed budget, we will then need an additional $505,136. We may be able to add more to Fund Balance if the Year End Surplus is as high as we have estimated. The health insurance reserves on the School and County side have built up over the past several years with the help of the employees. They have been our stockholders and partners in health care, and now that we can afford to use some of this reserve in other areas, it is the employees who are entitled to receive the benefit. The reserves have been built through the careful use of the health plan, our excellent experience rate, and the contributions that the employees have made to the premiums. County employee reserves should be used for employee purposes, and we have funded County employee benefits with that money. Currently, the County has $1.5 million in the insurance reserve fund, and our consultants have told us that $635,000 is a sufficient amount. That allows us to use 3 $865,000 towards employee benefits. We want to use $500,000 this year, keeping the other $365,000 for benefits in FY 1996-97. These revenues are recurring, because they have been built from the current rate structure, which we will not be changing. The details are spelled out in the Employee Benefits section below. The School employee reserves have been allocated to the School system. MAJOR EXPENDITURES School Budget The proposed school budget includes a significant increase of $4.75 million (10.5%) in County funding for schools and an increase of only $800,000 (2.4%) from all other sources. The County allocation includes $2.9 million in recumng revenue, or 53% of the total new County revenues, which will enable the School Board to honor their current year commitment to improvement of salaries for all school employees by providing a 3.8% average salary increase plus a 1% scale adjustment to address compression problems. Additionally, as proposed in the new Year End Fund Balance Policy, we have allocated $1.5 million of the anticipated current year end balance to the Schools. The School Board has identified $1.5 million of non-recurring expenditures to be funded after the County audit is finalized in the Fall. With the adoption of this financial policy, the schools would also have a future funding source, other than their own year end balance, to fund bus purchases on a yearly basis with non-recurring revenues. The School Board adopted an out of balance budget on March 23, 1995. If we allocate an additional $300,000, the Superintendent has proposed balancing the budget by the deletion of the maintenance reserve and the use of approximately $400,000 from the projected school year end balance. Current estimates of the school year end balance indicated a surplus of $800,000 to $1 million from salary and fringe savings. This leaves between $400,000 and $600,000 to be used for other items. Traditionally, the School's year end surplus has been used for School Capital (primarily school buses). Currently, there is sufficient funding in that account to purchase - 3 new buses. The year-end surplus would purchase another 8-12 buses. However, the School Bus Fleet Inventory indicates that none of our buses used in the everyday transportation of students is older than 12 years and that no new buses are required until 1996-97, when 4 must be purchased. Attached is an analysis of the County's School Bus Fleet. This budget also addresses a number of the school capital needs. The Schools obtained a $3.2 VPSA bond issue last fall for the purchase of $1 million of technology equipment, additional funding for the Glenvar Middle School, and roofs, ADA renovations, 4 and alarm systems for several schools. An additional $10.1 million VPSA bond is expected to be issued this .month which includes architecture and engineering services for a new South County high school and Fort Lewis elementary, a new gymnasium/auditorium addition at Northside, renovation of the Cave Spring stadium, and $4 million in major renovations to all school buildings. The debt service for 1995-96 on all of these projects is included in this budget. With over $5 million in total new revenue for Schools, the proposed school budget represents a 6.6% increase over the prior year. The use of $1.8 million in one-time revenues in the current year has had a significant impact on funding of the proposed budget since the funds were used for on-going operations versus one-time capital expenditures. This year the schools have reduced the use of non-recurring revenue for ongoing expenditures although $1.35 million of one-time revenue from the health care reserves and the estimated school year end balance is included in the proposed school operating budget for 1995-96. Debt Service This budget includes a decrease in County debt service of $648,353. The schools will have issued $13.3 million in VPSA bonds during the current year for school projects. These new debt issues will result in the addition of $870,644 to school debt service for partial year payments of principal and interest during 1995-96, which will be partially offset by school debt savings to result in a net increase in school debt of $597,178. The combined County and School net decrease in current outstanding debt service is $51,175. The impact of the new.. VPSA debt issue will also be significant in the next fiscal year when the first full year of debt service is incurred and will result in another $800,000 increase in school debt service, with only a $150,000 offsetting decease in County debt service. The Finance Office will be developing a Debt Policy for consideration by the Board during the coming year to assist the Board in reviewing the overall impact on the County budget prior to the next major debt issuance. Count~Budget Public Safety The health, safety and welfare of our community continues to be a primary focus of the Board of Supervisors and our citizens. Accordingly, a great deal of consideration has been given to the public safety area. The Fire Chiefs Board, Rescue Chiefs Board and the paid staff developed a comprehensive inventory of needs of the combined Fire and Rescue Department and presented those requests to the Board of Supervisors during a work session. We have 5 proposed funding the following items: Fire Inspector (and related capital) $ 53,337 Replacement Fire Pumper (what station) 250,000 Replacement of 2 Ambulances (where) 160,000 Additional Volunteer Rescue Unit (Back Creek) 9,000 Volunteer Organization Audits 30,000 Opticom Installation-final phase 35,000 Increased Funding-Vinton 6,800 Increased Vehicle Maintenance 35,000 Total $579,137 The Fire and Rescue Department's Volunteer Recruitment Coordinator funded in this year's budget, as well as the paid part-time Advanced Life Support Personnel, have proven extremely beneficial to the operations of the fire and rescue function. Funding for these programs has been continued. We have also funded 10 new police vehicles in the amount of $180,000 and added an Assistant Commonwealth Attorney for $43,771 for salary and benefits and $1785 in related capital (desk, computer, phone, etc). Funding has also been included for the architectural and engineering work for the expansion of the jail ($150,000) and for $2,000 for application fees to begin the upgrade of the 800 Mhz Radio system. Increased caseload and retention requirements for juvenile services has warranted an increase of $110,000 in the Court Services Unit operating budget. We have also proposed funding a security lock system in the Courthouse that will provide a safer working environment for all employees and citizens who utilize our court system. Sheriff Holt has asked for an additional 6 deputies for increased security at the Courthouse, but we have not been able to fund this request. Solid Waste Refuse disposal has become an expensive undertaking for all localities. We are fortunate to have recently put into operation astate-of--the-art landfill that will meet our regional needs for many years to come. However, this is not without cost. Tipping fees are expected to increase $470,000 for the upcoming year. This increase is summarized as follows: Increased tonnages 6 $ 200,000 Reduction of refuse credit from $10/ton to $5/ton 170,000 Citizen Program-waiver of tipping fee 100,000 Total $470,000 In addition, one replacement automated refuse collection vehicle has been funded due to the aging and increased maintenance costs of the existing compliment of collection vehicles. One pick-up truck has also been funded in this area. The existing vehicle has over 310,000 miles and is no longer functional. Unfortunately, we have not been able to include any funding for additional recycling activities. Environmental Issues To comply with Federal and State regulations, and to ensure a safe environment for our residents, several environmental issues have been addressed in this budget. Included is $250,000 for what is hopefully the final remediation of the Dixie Caverns Landfill. This clean-up has taken years to complete and has cost millions of Dollars. In additional, federal regulations concerning the upgrade/removal of underground fuel storage tanks must be complied with by December, 1998. The County has eight sites at various locations to be addressed. Funding of $80,000 has been included to complete. one-half of this project in next year's budget, with completion to be funded in the FY 1996-97 budget. Also, an environmental wash bay is proposed to meet EPA requirements concerning water quality discharge relating to the washing of County refuse vehicles. This facility has a cost of $79,000 and will meet Federal and State Guidelines for waste water discharge. Water and Sewer Issues Several members of the Board have asked whether it is possible to either reduce or not increase our water rates this year. When the Reservoir bonds were sold, the bond payments were scheduled to escalate over the first 5 years, so that the necessary rate increase could be phased in over a 5 year period. Next year (1995-96) is the final year that the debt will increase. The actual revenues and expenses of the water system have followed the original feasibility report very closely, so we are where we projected we would be at the end of year four, and do need the planned rate increase for year five to cover the increase in debt. There is good news for the years beyond 1995-96. The feasibility report had 7 projected additional annual 5% increases in water rates through the year 2000. At this time it does not appear that we will need these future rate increases. Employee Benefits There has been discussion recently about the issue of police salaries and compression of the salary scale. We have a compression problem throughout the County and Schools, however, not just in the police department. Compression is common in any large organization, whether public or private, particularly when salary increases are skipped. The School system will be funding a change to their salary scales to address that in this year's budget. Our employees are also underpaid. They are not at the national average, or even at the state average. In fact, they are paid S% below the average Roanoke employee. Both of these problems lead to turnover and low morale. We want to hire and retain quality employees to serve the citizens of the County. With this in mind, we have included the following compensation items to remain competitive in attracting excellent employees: 4.8% Average Salary Increase $1,080,000 • Salary Survey to be conducted next year 20,000 20 Year Service Pay 46,000 Additional Annual Leave-15 year service 75,000 Classification Plan Adjustments to address Compression 400,000 Dental Insurance Rate Increase -School and County 50,000 Total $1,671,000 We have used $500,000 of our recurring insurance reserves to help fund these benefits, and would like to keep $365,000 of those reserve available for implementation of a salary survey next year. Our employees have helped us through some very difficult times, and deserve to have their compensation at a competitive level. We were not able - to fund early retirement for County staff. In addition, a new option in health insurance coverage will be offered to the employees of both the County and School Board. This plan will offer employees a choice of health care options that will offer greater flexibility in meeting individual needs. Educational workshops are schedule to inform all employees about the finer points of coverage. 8 Capitallmprovements The Board has previously reviewed a summary of Capital Improvement projects and staff will be submitted a formal draft of the CIP document on May 23 for review. Information regarding several projects of particular importance has been provided to the Board for review. While limited funding has been provided in FY 95-96 for these projects, plans for funding these items over the next several years is essential: Project Total Cost Jail Expansion 2,915,000 Electronic Imaging/ Scanning System 261,800 GIS-mapping 1,020,000 800 Mhz Radio Upgrade 2,086,000 Camp Roanoke 309,200 Engineering We have again included $500,000 for VDOT revenue sharing, which will allow road improvements in various areas throughout the County. Also, due to mileage and escalating maintenance costs, one inspector's vehicle has been funded at a cost of $18,299. The GIS-mapping system is a major CIP item, and we have obtained a 50/50 matching grant from the Federal Emergency Management Agency to help pay for it, leaving $510,000 as our portion. We have included $170,000 in this year's budget as the first of three payments to purchase the system. Libraries Additional state funding has been restored for the library grant in the amount of $76,000. In addition, increased funding from the County of $26,000 has been proposed for books and/or access to the Internet. This level of funding will bring library aid equal to 1990 levels, when adjusted for inflation. Economic Development Continuing our dedication to economic development, we have funded $250,000 for commitments already made to various prospects. This figure represents items such as utility connection fees and traffic signalization offered to companies to assist in closing a deal for their location. Elections 9 • Replacement of our current manual voting machines with computerized machines has been an item of consideration for several years. The entire cost of a complete system is $250,000. We are proposing to phase this new system in by purchasing 1/4 of the program for $62,500. The remainder of the system will be implemented in later years. Facilities Maintenance Maintenance of existing facilities is critical to the operational integrity of County services. We have proposed $150,000 to take care of the most critical needs at various locations throughout the County: Structural damage repairs - • • Cave Spring fire station $30,000 Vinton library roof replacement $24,000 Service road repairs - Service Center $36,000 Courthouse crack repairs $8,000 Roof replacement at the Public Safety Center $30,000 Field renovations at several park locations $20,000 Parks and Recreation With the expansion and upgrade of park land relating to the 1992 bond referendum, several vehicles that are critical to the maintenance and upkeep of these facilities are proposed: Replacement of one dump truck Replacement of one club-cab pick-up $45,000 $25,000 ' 'onally, a wheelchair van ($30,000) is fun for use in the Therapeutics progr nd tither programs where the physical disadvant~yin y participate. The current van is "rus ed-out" and operation is unreliable. ~-~'~ Staffing Although many of the departments requested additional staffing, we have funded only three positions: Assistant Commonwealth's Attorney, PC Technician, and Fire Inspector. While we are requesting the funding for these positions, we will absorb them via vacant County positions rather than increasing our allotment. It may even be possible 10 to fill two of these positions through retraining current staff. UNFUNDED NEEDS The proposed FY 1995-96 budget provides funding for many worthy programs and projects that contribute to the well being of Roanoke County; however, there are many competing needs and resources are limited. As mentioned before, we have set aside $298,000 for the Board of Supervisors to allocate as they wish in meeting these needs. Possibilities include reducing utility rates, replacing vehicles, reducing the tax rate, increasing donations to human service and cultural organizations, DARE officers in the high schools or funding the Sheriff's requests for new deputies. If the Board chooses to pass these monies to the School system, of course, it would be up to the Superintendent and School Board to determine how they would be spent. CONCLUSION This proposed budget represents the County's commitment to providing an excellent quality of life for our residents and business community. Because we have been fiscally conservative through the recent recession, we have been able to be more flexible in this budget through using reserves and year end revenues. We must be careful, however, as this will draw our reserves down. If we adopt the policy on year end moneys, we will not have those available to us in the future. We must take care also with issuing new debt. The Finance staff has felt a strong need to develop a debt policy which will be brought to you in the Fall for approval. We are scheduled to adopt and have the first reading of the appropriation ordinance on June 13, 1995 with the second reading scheduled for June 27. This time frame will allow an additional worksession on May 23. Should the Board find it necessary, a special budget work session can be scheduled for Tuesday, May 16. Please call me if you have any questions regarding the proposed budget. Respectfully, ~`_~~~ ~o Elmer C. Hodge, Jr. County Administrator • 11 Attachment County of Roanoke Health Insurance Reserve Estimated Balance at June 30, 1995 Balance needed in reserve *Estimated Liability for IBNR claim reserve $ 390,000 *Employer contribution for new enrollment 65,000 Payroll withholding collected one month in advance 180,000 $ 635,000 $ 1,500,000 (635,000) Projected surplus in County health insurance reserves Amount used in 1995-96 budget Remaining surplus * See attached letter from Slabaugh Morgan & Associates i• i• 865,000 (500,000) $ 365,000 M:\finance\budget\ HEALTH.WK4 12:25 PM Attachment County of Roanoke -Schools Health Insurance Reserve Estimated Balance at June 30, 1995 Balance needed in reserve $ 1,900,000 *Estimated Liability for IBNR claim reserve $ 650,000 *Employer contribution for new enrollment 300,000 _ Payroll withholding collected one month in advance 395,000 $ 1,345,000 (1,345,000) Projected surplus in County health insurance reserves 554,500 Amount used in 1995-96 budget (600,000) Remaining surplus $ (45,500) * See attached letter from Slabaugh Morgan & Associates • M:\financelbudget\ HEALSCH.WK4 12:26 PM .~ • • MAY 04 '95 07~41AM SLABAUGH GROUP I MORGAN ~~ a s s n. c i a t e s Ms. Cisne D. Hyatt CPA County of Roanoke P.O. Box 29800 Roanoke, Virginia Z 18.0798 pear Dine: ` May 3, 1995 i P.B/4 The purpose of this utter is to summarize my evaluation of the incurred but not reported claim reser a that should be funded by the County and Schools for the medical program. a analysis considered your iiabillty for the July 1, 1985 through June 30, 19 6 contract year when the dual option plan would be offered to employees. The assumptions are as follows: i Enra!/r~ent: The pre ent enrollment for each program was the starting point far evaluation. These e~e: 1 Er»eleveel and 7 minor I ----- I ~ u/ ~ and Fantil 253 Z64 Total 688 _ 1, 297 • presently 37% of th County employees and 2996 of School employees enroll their dependents. This i considerably lower than the typical dependent enrollment for similar business. G neraliy 40 to 50°x6 of dependents enroll in a medico! plan. With the introductio of the POS option at a lower cost to employees it is reasonable to assu a increased family enrollment. Additionally, soma employees presently waiving edical coverage under your plan are likely to elect the P4S option. Based ono r discussions, an increased enrollment of 54 employees at the County and 130 fo Schools t9°6 increase- was used to estimate the coat. We also considered the I I additional costs generated for 5Q°~O dependent participation. 7204 Of.3N R~ r1~iT DRIVff • ~UITt 304 • RICMMCND • VIP4QlNiA 2$228 rff , I gPMONH doa•6~3-3300 • T~LSRAx 804.873.330a MAY 04 '95 07~42AM SLABAUGH GROUP P.3i4 Ms. Diane D. Hyatt May 3, 1994 Page two Cost: Under the min guaranteed on a per 96 contract year are. m premium funding arrangement the maximum liability is ~lovee basis. The per employee IBNR rates for the 1995- $25.31 $22.77 SZ7.05 $24.34 f Minor ---- ----- $39.76 535.79 Family $81.49 $55.34 568.70 $61.83 these rates were us IBNR Cialm Reserve: 96 plan year an estii required. As stated, significant fl~lctuatio employees enrolled Because of the diffe also change the (lab presented. l would The minimum aid The minimum cost total enrollment of liability assumes the plan; the Schools e to estimate the aggregate IBNR fund required. In order to project the necessary fund balance for the 1995- ~ate of the enrollment for both the County and Schools is; with the introduction of the dual option plan we project a r in enrollment because of an increase in the torsi number of nd the anticipated change in dependent participation. ence in rates, employee participation in the plan options will ity estimate. To reflect these unknowns a cost range is ecommend that the upper limit in the cost range be funded. ximum liability for the IBNR claim reserve is: n ~ Minimum: 5312400 Maximum: $ 384,400 Schoolst; Minimum: 5557,900 Maximum: 6750,500 Inge assumes 20°6 employees elect the P4S option and the mployees and dependents remains unchanged. The maximum County adds 50 employees and 91 dependents to the medical ~rollment increases by 130 employees and 283 dependents. increase in Projected Contribution Expense: If the County and Schools achieves the enroilment increase detailed in this letter, the cost of this additional liability also must be recognized. - MAY 04 '95 07~42AM SLABAUGH GROUP P.4/4 - ~ .,.r I Ms. Diane D. Hyat~ May 3, 1995 Page three The additional esti o the County and Schools is: ~ 189,000 $385,000 In summary, the liabilifry to be recognized by the County for the 1995-98 plan year ranges from $31 Z,40~} to $573,400. The School's potential risk ranges from $557,900 to 51,135,00. As noted, I suggest that funding the maximum end of the range is eppropria~e given the uncertainties in enrollment for the upcoming year. ~ Please let me know if you have any questions concerning this review or if I can provide additional inf rmation. Sincerely, liet D. White Principal JDW:fas cc: Penny Hodge r~ Attachment I• i• i• County of Roanoke General Fund Unappropriated Balance General Fund Revenues Recommended Fund Balance 6.25% of general fund revenues Fund Balance at May 9, 1995 Addition of FEMA recovery 1994-95 $ 85,310,775 $ 5,331,924 $ 4,615,386 394,405 $ 5,009,791 5.9% Additional amount needed to reach 6.25% $ 322,133 1995-96 $ 88,238,832 $ 5,514,927 $ 4,615,386 394,405 $ 5,009,791 5.7% $ 505,136 M:\finance\budget\ GENERAL.WK4 07:45 AM '• y r+ O ~ ~ ~ U ~1 ~ ~ ~ O oV o ,~ ~ c ~ ~ i O O M O O N O O M M M O N O O N ~ ~ ~ O ~ ° o ~ N ~O ~D ~ o 0 0 ~ o 0 N V O V M M O O .-. ~i O~ O~ ~ ~ 00 N ~ ~ ~ .-.. ~ O ~ N N ~ O~ ' w h ~ ~ ~r ~ O A ~ o ~o v ~ o, o~ r. . ' ' o v~ . o~ o~ o~ ... ~ ~ ~'NO~M~000 ~ COM~00 ~ m ^" a~ ~o ~ ~ ~ Vl ~~ ~O M ~ •r ~ ~ t ~ ~ i ~ O~ ^' N ~ ~ y N ~ ~~ ~ v~Qm N M ~' V1 tp h 00 O~ O .-+ N tr1 eh V1 ~ t.. 00 00 00 00 00 00 00 00 O~ O~ Q~ O~ C~ O~ ~ ~ O~ O~ O~ 01 O~ O~ C~ O~ O~ O~ Q~ O~ O~ C /" N O O O O O O ~ O ~ ~ ,CS y O .4, ~ ~ ~ ~ ~ O O p ~ 69 O O C v ,~ 0 6s' ~' ~ O v .o `' °' ~ o~~i '~ ~ •~ R -O O N y ++ ~ ..p ~ y ~v ~ O '~ •O "0 ~. ~ ~_ ~ ~ ~ V N by N ~ '~ ~ ~ +~. -O h ~.. ~ ~ .~ obi ~ ~ ~K ~ ~ 0 0, Q ~ N •~ '~ -O ti ~ ~ O ~ ~ ~ Ts ~° o ~ ~ p0 ^. ~ ~ ~ ~ -~ °o a `~ao y °o a d- °~' ° ° ~ •~ o ~ ~ .o a ~t ~ ~ ~ ~ ~ ~.. ~ y V ~ A ~ y ~ O ~ ~ ~- ,~ ~ °~' ° ~ obi v~ W v ~ ~ ~ `' ~ i ~ ~ w tip ~ '~ ~O +~ ~ p O •~ ~ h ~ R o, ~ •o Q1 ~ ~ q y ~ ~ ,~ o~ o~ ~ ~ y ~~ ~ vw ti N Mi +~ +~. r z z Y W OD a 01 0 Table of Contents 1. Calendar .............................................. 1-1 2. Summaries Sources and Uses of Funds ............................. 2-1 Proposed Expenditure Budget .......................... 2-3 3. Expenditures Mid-year Expenditure Summary ......................... 3-1 Significant Departmental Expenditure Requests ............. 3-4 Maintenance Work Programs .......................... 3-6 Contributions to Human Service Agencies ............... 3-9 Contributions to Social Service and Cultural Agencies .... 3-10 Dues and Per Capita Allocations ....................... 3-11 4. Revenues General Government Revenues--Update ................... 4-1 5. Funded Capital Replacement/New Vehicles ............................ 5-1 6. Additional Funding Requests (Addbacks) Judicial and State Funded Agencies ..................... 6-1 ISOP Team .......................................... 6-4 Public Safety Team .................................. 6-13 Community Services Team ........................... 6-24 7. Personnel Requested/Approved Positions ......................... 7-1 8. School Budget 9. CIP Project Review by Department ........................... 9-1 M:\FINANCE\BUDGET\WORKSES\TOC96. WPD 10. Vehicle Inventory ................ ....................... 10-1 Public Safety ........... ~ ............................. 10-2 General Administration ............................... 10-7 Vehicle Replacement Policy (Draft) ..................... 10-11 1 1. Debt Service Combined County and School Debt Service ............... 11-1 Analysis of School Debt Service ........................ 11-2 Analysis of County Debt Service ........................ 11-3 Spring 1995 VPSA Bond Sale .......................... 11-4 School Board--Authorized but Not Issued Loans ........... 11-5 12. Notes/Miscellaneous M:\FINANCE\BUDGET\WORKSES\TOC96. WPD souRCEs Revenues New Recurring Revenues $5,563,000 Non-Revenues FEMA Reimbursement - 1994 Ice Storm 400,000 County Health Care Reserves 500,000 FY1994-95 Estimated Additional Revenues 3,700,000 Total Non-Revenue Sources 4,600,000 Total Sources $10,163,000 r ._ _v.. USFS ~._. Fund Balance Reimbursement for FEMA receipt $400,000 Schools Recurring new revenues 2,600,000 Additional School Funding-County 300,000 Dental Insurance Increase 30,000 total recurring (60% of total new revenues) 2,930,000 50% of yr end anticipated surplus-non recurring 1,850,000 total school allocation 4,780,000 Debt Service Decrease in transfer (648,000) Em~~ee Benefits Recurring Revenues: Salary Increase (4%) 900,000 Classification Plan Adjustments-Inequities 400,000 Health Care Reserve: Salary Increase (.8%) 180,000 Employee Handbook Changes: Twenty-year service pay 46,000 Additional annual leave-long term employees 75,000 Dental Insurance increase 20,000 Salary Survey Study 20,000 1,641,000 05/05/95 04:08 PM S&U96.WK4 2-1 Ooeratina/Caoital Fire Pumper 250,000 Ambulances (2) 160,000 Vehicle Maintenance-Fire & Rescue 30,000 Volunteer Rescue-funding new unit 9,000 Opticom-final installation 35,000 Audit Fees-Volunteer Fire and Rescue 30,000 Tipping Fees Increase 470,000 Automated Refuse Vehicle 140,000 Court Services Unit-Increased Detention 110,000 Voting Machines (1/4 of request) 62,500 Social Services-ADAPT Conversion 19,000 Risk Management-Medical Disability 50,000 Venture Capital 25,000 Copier-Clerk of Circuit Court 23,000 E-911 Capital Reserve 101,000 Economic Development-Committments 250,000 EPA Issues: Underground Fuel Tanks (4 of 8 sites) 80,000 Dixie Caverns Landfill 250,000 Environmental Wash Bay 79,000 Williamson Road Incentive Fund 30,000 VDOT Revenue Sharing 500,000 GIS/Mapping-3 yr. Implementation (net of federal grant) 170,000 Courthouse Security Lock System 32,000 Courthouse Telephone System 60,000 Additional Library Funding-Increase State Grant 75,000 Additional Library Books-County 26,000 Personnel (includes operating and capital): PC Technician 32,952 Asst. Commonwealth Attorney 45,556 Fire Inspector (includes vehicle) 53,337 Fleet Replacement 139,720 Maintenance Programs 148,000 A & E -Jail Expansion 150,000 Part-Time Pay Increases 30,000 Other Miscellaneous Increases 25,935 total .3,692,000 Total Uses $9,865,000 Unallocated Balance $298,000 05/05/95 04:08 PM S&U96.WK4 2-2 d a 7 m d Y a~+ O C C N 41 ~ k O W to C lA 7 OI O ~ U n Ot[)O (p lt)MfD .- CO t°O M O1n 00 OCON~O .-NO O f0 M10010 a0 OOODM OD~OMn OOO M NCO er MaO.-a0 to OD~ n NaDMN00 n OO O M CO (O n ~7 N~ lA 0 0 N M n 0 CO lO ~ tO N M r ~ _ f0 0 N~ M n ~ CMO LL)O) ~OOaD If) NNn ll7 (0 CO 1() MM tf OCD N ~~OfV O i + 0 ~aDO In NaO l0 a0 Nf0 N .-~ ~~ MN NM r N~f nCO IOMIn ~f OlA t[)~ N.-(0 NCO a0 O 0 OM ~n ~ ~ M ~ N N CO O O O O O O O O M 0 0 0 O O O O O O O O O O O O O O O O O O ~ p! 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I~ O N ~O i N W ~ t n ~ ~ N OD W ~ ~ ~ i ~ 01 00 0 O O O 0 ~ i a ~ ~ O 0 IO et O m ~ O _ j V O ~ ~ n ~ I fD ;~ M to o V ``' v a` ~ ~ ~~ ~ o O ~ ' ~ N « 0 N N 0 M . , 01 l!"J O. ° d M ~ 0 M to IN W v O ~~ c ~1 o rn irn n Q I HM O f0 N M 00 0 O ~ O ~ ~ G f0 N ~M r O o ~ O ~ ~ n ~ ~ a ~ N C N N d1 N C p C - O ~ Y -p C 7 y ~p1C ~ 7 ~ ~ C p~LL V vOa ~ °: ; ~i c v ~ ~ to m LL w ~ .Z m S°. :° v c c ~ ~ ~ fA ~ ~ ~ Fes- I~- ~ ~ ~ LL L ~ ~ l N C y .C d `m ~ 3 o v 3 ~n a a N M O 0 0 0 2-~ ... d ~ _ m' ~ m •a rn ~a ~ U rn i ~ I ~ m N ~ ~ a c o a c 0 m a o~ o00 0000000000 10 00000 01 0 0 ~ ~ ~ 0 00000 000 0 00000 000 o (o voooo cooooo v1 ! co 0 0 0 0 m rn ,n ui ~~ o 0 0 0 o ui i o 1ri o 0 ! of 1 1ti 1ti N a T ~ ~ h N 0 0 O~ M M 1~ ~ O~ .r M ~~ N N ?~ U ~ ~ vs 1a ~ ~ ~ ~ I fl m Y o a v O Q orno 0000000000 OtpO O NO 00 1 1 10 loooo0 x0000 01 # st ! 0 00 0 O 00 i 0 0 O ~ 0 O C 0000 O f~0 00 GO 100000 10 ! O 00 1 0 O O O IL! 1f')C70 O ~1l) 00 IMO O ~!O M~ ~ O tC) aOtn00 1011')N~M ~ i f h 1~ 1~0 ! 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III fR fR a _ "' "' i m rn m N N d O N lV •O ~ y ~ N N C ~` w N N O m Y ~ CU N~ N y C O N 7 Yp OLLL ~ N y q w m N U t~ ~~~ C Z N N [L C N D ~~ ~ ~ y J J N O C a N N L W A 0 y ~ O ~~~ -. . d C C y C, N N (n y __ y ~ E o 0~ Z • m O Vl .~ o W~ d C f0 N p~~ y U y 10 f0 C O N N Y f0 ~ O ...1 r- y y O V > > ~ ~ ~ ~ C C 00 T~ y J~ O Q ~'~" w N Q C 10 N U C N N '~ O I 0 N~ ODU ~ _'~ ~ ~1CJ ~ ~ CaL.. .L,.~OQ CF !~ l0 CN 7Z~`C c6dN ~i c y 7 O N~ ~ ~ N N C N N•a N addmm oW~sU1~o ~~ F , . ~e'olxodm o1g.?~.xm a~ LL wa--xxx >oMav~M> ¢a~~a ~wooc~ ~ a ~ 2-8 County of Roanoke Maintenance Work Programs FY 1995-96 ~I Area/Site Maintenance Program Cost 'I PA Violation Abatement Vehicle/Equipment Washbays $80,000 Underground Storage Tank Removal & Replacement 160,000 ire Stations Cave Spring -- Structural Damage 30,000 ibrary Vinton Librazy -- Roof Replacement 24,000 ublic Service Center Road Repairs 36,000 ublic Safety Center Pavement -- Rear Parking Area 18,100 'ourthouse Crack Repairs 8,000 ibrary Carpet Replacement -- Headquarters 14,500 ublic Safety Center Public Safety Center -- Roof Replacement 30,000 Window Replacement/Upgrade 83,000 ~ ire Stations Mount Pleasant -- Paving 23,000 Cleazbrook -- Paving 34,000 i ublic Service Center Replace Windows -- K.M. Side and Rear of Building 40,000 Total General Services $580,600 ~I, pitted By Parks and Recreation: and Recreation Paving -- Gearhart $6,000 Renovation -- Fields, Grading, Soils, Drainage 20,000 Renovation -- Rest Rooms, Water Fountains, Shelters Stonebridge 25,000 Clearbrook 25,000 Willie Martin 5,000 Total Parks & Recreation $81,000 Total Most Urgent Programs 04/11/95 11:15 AM finance\budget\MAINT95P.WK4 1 3-6 County of Roanoke Maintenance Work Programs FY 1995-96 II Area/Site Maintenance Program Cost ~~ Interior Painting $35,000 Carpet Replacement 12,000 Total $47,000 ire Stations Exterior Firehouse Painting $5,000 Interior Firehouse Painting (11 Stations) 30,000 Catawba -- Pavement Sealing 4,500 Catawba -- Epoxy on front/rear aprons 13,360 Mason Cove -- Pavement Sealing 8,200 Fort Lewis -- Pavement Sealing 6,400 Bent Mountain -- Epoxy on front/rear aprons 18,060 Bent Mountain -- Paving 30,000 Cave Spring -- Pavement Sealing 4,000 Hollins -- Pavement Sealing 5,600 Cave Spring Roof 12,000 Asphalt Patch in Web Area at Several Stations 6,000 Total $143,120 Safety Center Interior Painting $4,000 Electrical Upgrades 5,000 Carpet and Tile Upgrades 16,000 Door Replacement 9,000 Total $34,000 Window Upgrades $52,000 2 Sets of Double Doors -- Main Lobby 8,900 Tile Floors in Hallways and Break Room on 2nd Floor 6,000 Work Stations in Treasurer's Office 10,000 Electric Heaters in Hobby 4,000 Total $80,900 04/11/95 11:15 AM finance\budget\MAINT95P.WK4 2 3-7 County o~ Roanoke Maintenance Work Programs FY 1995-96 Area/Site Maintenance Pro ram Cost Public Service Center Utility Bay Area -- Replace Cracked Concrete $3,500. Rebuild Dock Area Retaining Wall 3,000 Install Three Overhead Thermacore Doors 5,000 Relocate Fence 14,000 Upgrade Bay Area Electrical 9,800 Replace P&R and Utility Office Carpet and Tile 22,000 Remodel Boiler Room Building 55,000 Build HVAC Roof Screens 1,800 Landscaping 3,000 Repaint Metal Portion of Building 8,000 Install Pipe Drainage for Front Downspouts 3,500 Remove Water Tank on Hill 2,500 Tar and Chip Parking Area near Fire Training Building 4,800 Drainage 10,000 Road for Leaf Site 27,000 Total $172,900 Parks and Recreation Resurface/Stripe Basketball Courts: Garst Mill 3,500 Willie Martin 3,500 Brookside 3,500 War Memorial 3,500 Stonebridge 3,500 Mt. View 3,500 Bent Mountain 3,500 Landscaping -- Green Hill 5,000 Landscaping -- Vinyard 5,000 Landscaping -- Walrond 5,000 Landscaping -- ShelUMerriman 5,000 Paving -- Hidden Valley 15,000 Paving -- Oak Grove 4,000 Total $63,500 Total All General Service Programs $1,058,520 Total All Parks and Recreation Programs $144,500 Total Maintenance Work Programs $1 203 020 05/05/95 04:26 PM finance\budget\MAINT95P.WK4 3 3-8 County of Roanoke Contributions to Human Service Agencies FY 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Human Service Agency Actual ~ Actual Budget Request Proposed Adult Caze Center of the Roanoke Valley $4,000 $5,000 $5,000 $5,000 $5,000 Association for Retazded Citizens (ARC) 5,000 I 10,000 10,000 78,905 10,000 Bethany Hall 0 500 500 2,600 500 Big Brothers and Big Sisters of Roanoke Valley 0 0 0 2,500 0 Blue Ridge Regional Education and Training Council 0 0 0 3,387 0 Bradley Free Clinic 6,500 6,500 6,500 6,500 6,500 Care Coalition of Roanoke Valley 0 0 0 1,000 0 Child Abuse Prevention Council of Roanoke Valley 2,720 I 3,500 3,500 3,500 3,500 Child Health Investment , ~ Partnership (CHIP) 0 ~ 5,000 16,660 25,000 16,660 Conflict Resolution Center 0 0 0 2,000 0 Council of Community Services- Information and Referral Center 2,500 ~ 3,000 3,000 6,310 3,000 Court Appointed Special Advocate (CASA) 0 I 0 1,053 5,000 1,053 Family Service of the Roanoke Valley 2,500 3,000 3,000 4,000 3,000 Fifth District Employment & Training Consortium 2,500 3,000 3,000 3,816 3,000 4H Camp 0 2,500 2,500 2,500 2,500 Goodwill Industries Tinker Mountain 3,500 5,000 5,000 8,200 5,000 League of Older Americans 10,000 12,500 12,500 18,216 12,500 Literacy Volunteer Program 0 1,053 0 0 0 Mt. Rogers Shelter Home, Inc. 0 ( 0 0 1,000 0 National Multiple Sclerosis Society 0 0 0 800 0 Roanoke Area Ministries 1,333 2,000 2,000 2,500 2,000 Roanoke Valley Drug and Alcohol Abuse Council 0 0 0 2,500 0 Roanoke Valley Speech & Hearing Center 0 500 500 1,000 500 The Salvation Army 0 2,500 2,500 2,000 2,000 TRUST 5,000 5,500 5,500 6,000 5,500 Total Contributions $45 553 $71 053 $82 713 $194 234 $82 213 m:\fmance\budget\book-wk\HMSVC96.WK4 05/05/95 03:05 PM 3-9 County of Roanoke Contributions to Social Service and Cultural Agencies FY 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Contributions Actual Actual Budget Request Proposed Health and Social Services Blue Ridge Community Services $79,332 $79,332 $79,332 $115,254 $79,332 TAP 25,000 25,000 25,000 39,866 25,000 TAP-Transitional Living Center 15,000 15,000 15,000 19,943 15,000 $119,332 $119,332 $119,332 $175,063 $119,332 Cultural Enrichment /Tourism Alonzo Stagg Bowl $0 $2,500 $2,500 $2,500 $2,500 Appalachian Railroad Heritage Partnership 0 0 0 2,000 2,000 Art Museum of Western Virginia 0 1,000 1,000 0 Arts Council of the Blue Ridge 2,500 3,000 3,000 5,300 3,000 Center in the Squaze 15,000 20,000 30,000 75,000 30,000 Explore (The River Foundation) 0 100,000 100,000 150,000 100,000 Friends of the Blue Ridge Pazkway 0 0 0 25,000 0 Julian Stanley Wise Museum 5,000 0 0 0 Mill Mountain Theatre 0 8,500 8,500 15,000 8,500 Mill Mountain Zoo: Operating 0 4,000 4,000 8,500 4,000 Capital 0 0 0 47,500 0 Sister-City Pavilion 0 0 10,000 10,000 10,000 Native American Festival 500 1,550 1,550 0 Roanoke Arts Commission Art Show 0 500 500 0 Roanoke Symphony 2,500 5,000 7,500 7,500 7,500 Roanoke Valley History Museum 0 6,450 6,450 6,350 6,350 Science Museum: Operating 0 10,000 10,000 25,000 10,000 Capital 0 0 0 100,000 0 Transportation Museum 4,500 10,000 10,000 10,000 10,000 Vinton Dogwood Festival 500 500 500 500 500 $30,500 $173,000 $195,500 $490,150 $194,350 Other Blue Ridge Small Business Center $0 $0 $0 $5,000 $2,000 League of Women Voters 275 275 275 275 275 Ms. Virginia Senior Citizen Pageant 0 0 0 100 100 Miss Virginia Pageant 500 500 500 500 500 Roanoke Valley Horse Show 0 0 0 0 VA Western Community College Scholarship Fund 5,585 5,433 5,433 5,274 5,274 Natural Science Center 0 0 0 7,250 7,250 Construction Student Activities Center-2nd yr. 0 0 13,527 40,580 13,527 Site Development -Water Retention and Facility and Pazking Improvements 0 0 0 66,379 0 $6,360 $6,208 $19,735 $125,358 $28,926 Total Contributions $156 192 $298 540 $334 567 $790 571 $342 608 M:\finance\budget\book-wic\B-CONT96.WK4 05/05/95 03:06 PM 3-10 County of Roanoke Dues and Other Significant Contributions Fl' 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Organization Actual Actual Budget Request Proposed Blue Ridge Region $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 0 Blue Ridge Soil and Conservation District 1,000 1,000 1,000 1,500 1,000 Convention and Visitors Bureau Operating 35,000 79,332 107,500 250,000 107,500 Capital-Technology Upgrades 0 0 0 67,716 0 Miss Virginia Pageant-advertising 0 0 0 3,000 0 Economic Development Partnership 71,667 107,500 107,500 107,500 107,500 Fifth Planning District Commission 21,500 21,500 21,500 21,900 21,900 First Union Training 0 75,000 75,000 0 0 National Association of Counties 1,032 1,557 1,557 1,557 1,557 National Civic League 200 200 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,500 2,500 2,500 2,500 Roanoke River Basin Association 0 0 0 12,150 0 Salem/Roanoke County Chamber of Commerce 6,000 6,000 6,000 7,000 6,000 Vinton Chamber of Commerce 100 100 100 100 100 Virginia Amateur Sports 25,000 30,000 30,000 35,000 30,000 Virginia Association of Counties 11,900 11,900 11,900 13,855 13,855 Virginia Institute of Government 0 0 0 5,000 5,000 Virginia Municipal League 12,971 12,971 14,301 14,301 14,301 Total $ 191 870 $ 352 560 $ 382 058 $ 546 279 $ 311 413 05/05/95 03:02 PM BUDGET\book-wk~B-DUES96.WK4 3-11 O O O O O OI ~~ O ~ ~ ~ 'p I~ I~ O O O O( CO CO O N N p d W 0 O 00 to ~I 00 O~ d^ - O N N 00 M M NN Oe ~ ~ ~ CON ~ MM ~N O p Q LL EF3 ~ O O N ~ ~ ~ N N ~ ~ N ~ r r d ~ _ O Li. O~I~f~CO~ 000000 ~~T'0 00 Oe-ONM I~Mtitit!')CO 000000 MCOO to ONO~CO ++ O MOOOOON 0000001 0000 N Od'M00~ O NONNtf')N OOOI~NOI CONO ~ 0~0NM ~ONNNM 0 ~OMN000 ~Md' N ~N~-~N U ~ ~ e- r N a~a~333 a~a~m3a~ 33 a~ a~a~mm ~ ~~a~a~a~ ~~~~~ ~~ ~ ~~~~ ~ ~~zzz c~mcozc~ zz ~ `~~~~ ~ - as Q.Q.a n. an.a a~ a~ m m m a~ a~ a~ m a~ m m ~~ ~~~ ~ ~ ~~~~ 3 as N Z ~ ~ OCD~-~-r-0 ~A~NNN r-NM ~ ~~~N~ Y = ~ N ~ ~ N ~ 7 C O O ~ d O ~ Q to ~ ~ ~~c~i O ~ ~ ~ ~ ~ N L cn ~ O ~ O ~ ~ V c ~ ~ ac cn ~ ~ c9 fl- ~ ~- ~' O G1 >' N N ~ cn cn •~ .N ~ ~ O N N C) U U C ~ ~ V ~ ~ ~ ~ ~ ~ O C LL L L L L L U U U ~ ~ ~ W W j; ~ ~U ~ U 3 ~ 0 7 C ~ ~- J>> ~„~ ~ (a 4. ~ ~ v N O D U U U ~ ~ ,o.o ° a Q ~ ~ Q ' an _ . ~ ~ a a ~ c ~ O O L a~ c~ L J CC C ~ Cn ~ ~ ~ ~ L O ~ j S LL ~1~' O ~ N U ~ O- O O O O V ~ ~ ~ [A cn O O U U V N N N N N C N Z~~ 2 ~ C C ~ ~ Q ~~~~~ ~ ~ V~V~U)V) ~ ~ m Z (n -o "o a ~ 'o ~ _ f 0 C N N N N N v v v v v C C C C C N t6 Rf O O ~ v- •L ~ L ` ~~ N N N N ' ' ' ' ' N N N N N ~ ~ ~ 0 ~ ~~ O C U N N N 1i Li I..L I..L Li ~ ~ I.L ~ ~ V/ vI /~ ^ / ~ '- , ^ / ~ ' V V V V O O O O O d O O O O ~ N ~ M O ~ N ~ Q V- r ~--~ ~ r M '~ d ~ ~ C LL ~ O O O O N +-+ N 00 000 0 ~ ~~M V N CO r N N ~ N ~ ~ ~ V (C ~ fa ~ Q ~ Q Q d N N N N N N ~ ~ ~ ~ ~ N Z ~ ~ ~ t ~ .~ N d ~ N ~ d 7 `p C ~ ~ ~ ~ Z ~ ~ ~ ~t N I O O O ~3 i I N ~' N I O 0 O CO c 7 O O CO oO O CO In r to r N M M d3 ', I U ! ~ t 6 ~ ! ~-I M r ~tnl NI ~I `VI ~ O v v = . ~- 'C > ` CE-au. 7 ~ = ~ ~ ~Q' t~ () ~ LL O C ~ a a~ ~ a ~o ~ ~ s ~ ~ ~ ~ ~ N Q d ~ ~ ~ Y U a x c ~ c c c ~ ~ 0 0 0 ca c ~ N N ~ N N N rn c ~ ~ ~ .~ ~ a-a~ c ~ ~ ~ ~ ' c c v>mrn .~ ~ Y Y i C ~ N Rf ~C W ~ ~ d ~ cn c to U fC ~ ~ U ~ ~ Q ~ ~ U Y c 0 E e~ vi o ° i ~ v Q c = E ~ ~ ~ W rn ~ ~ U ~ ~ ~.. ~ a w W C7 Q W U a ~_ 0 o~ OO 0 5-2 C~ C O U "O +~' ~ O ~ ~ N ~ N .-. ~ N O O ~ N O O ~ y ~, O U U .~ 0 ~ O ~ ~ U 0 ~ • ~ ~ .~ ~ a „ ~ :+ 3 ~ :~ 0 3 U _~ ~ z~ ~ ~ ~~~ `~ a ~ ~ ~ ~ ~ ~ a ~ ~ ~ ~° ~ ~ > . , ~ ~ ~ ~ ~ w a ~ a ; F" ~ ° o o ~~ 0 ~+ o a ~ ~ ~ o ~ : . > ~, •~, v O. w °~ ~ ~ ~ ~ ~ ~ ~ 3 v C ~ ~ ~ • , . 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A U ~ b x , ~~ ~ ~~ ~ U ~ O ~ U ~+ m 0 m i W U Z Q Z ~_ a c~ 0 O 0 6-3 ISOP Budget Team Additional Funding Requests FY 1995-96 Team Prioritization Rank Department Request Requested 1 MIS PC Technician 2 Finance Completion of Financial Software 3 MIS LAN at Kessler Mill 4 Procurement Part Time Clerk 5 Garage II Replace (2) Service Trucks 6 Human Resources Personnel Consultant-Evaluation of Classification Structure 7 Procurement Mini Cargo Van 7 Real Estate Assessments Reclassification of Assistant Director 7 Human Resources Full Time Secretary (Funded through current PT allocation) 10 Treasurer Printers-Upgrade 11 MIS Programmer 11 Treasurer PC/Printer 11 Property Management Fleet Maintenance Supplies 11 Property Management Data Line Connection-Fleet Maintenanc 15 Human Resources Salary Survey (PT) mployee compensation changes are not included in departmental funding requests. Received Funding 20,000 13,000 10,179 50,000 45,000 16,065 1,896 0 2,400 35,920 3,072 2,000 5,200 19,964 05/04/95 03:52 PM M:\Finance\Budget\TMPRIOR.WK4 6-4 Department County Attor Garage II MIS ISOP Budget Team FY 1995-96 Additional Funding Requests Not Prioritized Request Treasurer Finance/Budget Procurement Real Estate Assessments Total ISOP gain taper rAx Macnine Filing Cabinets (2) Full Time Mechanics (1) Full Time Parts Manager Overhead Crane Replace Analog Circuits Server and Software Upgrade Communications Server Bar Code Scanner Duplexer for Laser Printer Temporary Help Services (3) Personal Computers Laser Printer (2) Compact Sedans Req 600 73,373 40,000 11,520 12,500 10,140 1,000 500 1,200 6,706 25,630 ~ 05/04/95 03:52 PM M:\Finance\Budget\TMPRIOR.WK4 6-5 y ~ ~ a o 69 ~ rn O~ °0 o ~' 0 ~ .., 0 o ~ 0 °0 N 0 0 vy ~ ~ ~ ~ ~ o , ~. ~, ~ k c ; v ~ _ a~ ~ ~ w ~ ~ ,~ ~ cd ~ fS. vi ~ ~ ~ V" c •~' ~, N ° 3 ~ $ a ~ ~ ~ ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~ ~ ` ~ ' ~ ~ ~ o ~ o v ' ' , • w ~ = 3 ~ ~ ~ ~ ~ ° ~ a ~ • ; a " ~ a~ R c, ~ ~ ~ ~ • ~ a ~ a a •: ~ ~ ~ '~ ~ '~ t o d ~ • ,~ 3 ~ ' , V1 y A ~° o ~ ~ ~ ~ .b ?? ~ ~ i a~ v a n c . . •~ • ~ ~ 'b w ~ •~ ~ ~ ~ , ~ ~ O C~ W ~ w b a U ~ ~ O Q w x w ~° F- o ,a '~ ~ ~ b N n i:+ e d U E o w t, a ~ U ~ ' a~ ~ ~ p ~ c, ~ ~ °' o c ~ Q' v o ~ a' ~ ~ ~ ~ ~ ° a i x ~ O U ~ ~ C.' o W w + -' ~ ~ C." 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'~ ° ~ ~ o ° cUa a i ~ ~ a a a. ~ ~ = :~ o. N o ~ b a~ .~ E o °~ °' 'i. a y ~ om "~ ~ t . a a ~ y ~ ° 0 0 O U ~ O p ` E-~ ~ cd w a ~ r•; rx v~ as ~° o c ~a w a • ea a -: ~ ~ v A ~ ~ 0 b a ~, 0 c 0 U m D W m 'w U Z Q Z a ch N 0 rn 0 0 6-9 a~ a°., a 0 c o M 0 ~ ° N ° N o° ~. x ° o o -~ ~ o ~ ~ b ~. ~ 3 ~' ~ ~ z i ~ ~ w k c~v -d O b0 v i p; +r a i ~ C x ~ ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~ .~ o °p ~ . 'ti 3 a~ `n O o ` ' o c ' > ++ V ~ ~' ~ ~ ~j , +' ~ .. • . ' ~' ~ N M C . V] (zl ~ ~ ~ Q ~ ~ t7 ~ ~ . ~ ~ am 't.. ~ y ~, O c~ O ~ X >C ~ O i~ ,~ o ' c. ~i Q a. U cCf ~ ~.' ~ ~ ~ . ~ ~ bA ~--~ rD ~ a~ Ll. ~ ~ ~ O O. ~ ~ 'L7 ~ 69 y ~ ~ ~ ~ ~ ~ ~~ ~ p ~ ~ V ~ 'O ~ ' mm > . ~ .. , . ~ c V ~ C ~ ~ ' a a ~ i ~ ~ °' °: °: ~ ° a ~ ~ a~ ° ~ o ~ w ~ Q ~ °~' i .~ E° F°-~ a H ~ F'°-~ w ~ ~ 3 ~ . c a .~ = •v a~ Q . ~ o 0 a ° °' i, a ~ ~. ~ ~ a o v~ o v o ~ ° y •~ U ~, ~ y ~ a ~ .~ U ~ t~ N U U a ~ ~ ° a ~ 3 o ~ a~ a ~ w . a~ i H 7 ~ C ~ ~ U Q ' ~ ^ N M .- ~--i to ° v ~ ° ° ~ c ++ ° ~ a w ~ ~" U t~ -o v ~ ~, ~, ~ C. ~ y y ~ ~ v ~ H W ~ a ° 0 U v m g~ F- W m W U Z Q Z r~ M N v 0 ~' O O 6-10 b a~ ~ ~ a ~ ° ° '" o ~ ~ w ~~ ~ ~ ~ o ~ ~ o o ._ C U ~ ~ ~ ~ U ~ ~ ~ .. . q ~ v a> ti ~ a> ,~ ~ . ~' rn d 'x ~ o U a`i ~ ~ A ~ ~ ~ ~i. ~ O 3 ~p '~ ~ > ~ Q s.. ,~ a ~i A ~ ~ > ~ ~ -o ~ ~ 'va o `° c ~ a .~ ~ v ~ ~ ~ „~ U . ca ' '° '~ ~ >, w c ~ o °~' ++ U ~ O. ~ 3 ~ ~% ^p ~ rn ;~ ~ O ~ ~; ° a~ °, o c ~ i. N 6~ h p U ~ U ~ U U ""~ «S ~ v~ ~ c~ en ~ ~ ~ a ~ ~ w ~ v ~ ~ H ~ ~ a ~ a~ " . :~ a~i ° ~ ~ o ~ ,, . ~ ~ ~ eC ~n O. ~ U ~ vi r. y o ,a b a~ ~. E .o ~ ~ •~, a ~ .. U 3 1~. a + y - O U ~ ' z a ,.~e "" ~ x o U a~ ~' ago . ~ a E' ~ ~--~ N M b ~ ~+ ° Q ~ w ~ ~ b a~ ~ ~ ~ ~ e~ ~ ~ ~ ~ a°i A a ~ 0 a a w 0 a 0 v ~' m W m 'w U Z Q Z d M N 0 rn 0 0 6-11 l i 'fl i ~ a i I ~ .--. O ~ ~ M N G w. ~ N ~ ~. ~ ~ O ~ ~ o ~ 3 ~ ~ ~ -o c ° -~ U ~ ~ ~ • R3 C a' ~ 0~0 U ~ ~ C ~ ( w ~ ~ ~ ~ O ~ i `` •~ ~ ~ ti ~ eve ~ i ~ ~ ~ ~ ~ ~ ~ A b ~ b E ~ a on c ~ ~ o a. w ~ o ~ ~ ..,~ v ° ~ ~ ~ ~ ~ o E~ ~° ' Q ~ ~,; Q ~ o 0 o a on b ~ ., G ~ i ~ y ,., ~ «S w ~ }" ~' p ~: ~i ¢ n .~ ~ u ii C ~ C ~ o ~ ~ ~i W i~ •~., ~ v LL ~ 3 E-" ~ ~ ~ A ~ ~~ . ~"+ 'fl ~ ii ~ ~ If 8 `o' F 0.I ~ , i y .-. .., as ~ on ~° '! A ~ o p ~ ~ ~ ~ ~ ~ ~ ' o ~ ~ U '" w a o ~"~ U i U M ~ u ~ a U ~ o O a a U ~ x ~ ~ AG ~ v ^a ~ ~ v ~ E ~ C ~ ^" N c1 H a a~ 8 I ~ y ~ ~ ~ ~ ~ ~; w ~ ~ ~ ~ ~ W > ' ~ a. ,~ ea a~ U f A p: ~ .~ O C a w O C O U Y m 0 W DO W U Z Q Z a M N 0 rn 0 0 6-12 Public Safety Budget Team Additional Funding Requests FY 1995-96 Team Prioritization Rank Department Request 1 Commonwealth's Attorney Assistant Commonwealth Attorney 2 Fire and Rescue Fire Inspectors (2)"~ 3 Sherrifs Office Court Bailiff 4 Police Police Cars 5 Police Police Personnel 6 Court Service Unit Court Services Phone System 7 Police Police Officer Career Plan Total Public Safety 'mployee compensation changes are not included in departmental funding requests. Received Funding `One (1) funded @ $53,337 05/04/95 03:54 PM M:\Finance\Budget\TMPRIOR.WK4 Requested $45,556 106,674 180,914 109,385 188,008 8,500 28,012 $667.049 6-13 • RO~~iOKE COL~~' CRII~~t~ JUSTICE P~~CK~GE ~DDBACK REQUESTS FY 1995/96 Through the team management process, the offices of the Commonwealth's Attorney, Court Services, Police, Fire & Rescue, and the Sheriff are the make-up of the Roanoke County Criminal Justice System. In an effort to improve services to the citizens of Roanoke County, a request for a Criminal Justice Package is being made through the addback budget process for FY 1995/96. Resources of each of these five agencies have to maintain some level of balance for continuity and the expeditious disposition of all enforcement, prosecution, detention, and corrections in Roanoke County. In the individual addback budget discussions of March 17, 1995, each of the five criminal justice agencies in Roanoke County identified the demands for services as being the driving force behind their minimal needs of resources in the FY 1995/96 budget. As a result, each of these county departments and offices is sensitive to each other's needs to meet the demands of services placed on them and are very much aware that an imbalance in any one of the five departments can cause an overstressed situation for the resources in the other four. We are asking for the sums identified to be allocated proportionately through the addback budgetary process to each agency's number one priority. 6-13 a i• i• i• C F c .+ ~ ~„ ~ ~ b M M Ti M P ~1/~ •r M ~ ,O N '. ..~ N w ~.:: Nn1 V N rr M O. wNa M - Yyy FQd W wr! w +d w ~ ~ ~ ~ N 3 ra /1 ~' ~ , .~ ~.. , ~ ~ ~ ~ ~ H ~ .. ~ ~ ~~' ~_~'` ~ ~ M ~. ~ M . 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O o 'L ~ •~ • ~ a w ox n F~ ~ ~ : o ~-- Q '~ ~ „ y i c m A a ~ ~ v ~ ti v; a a~ a ~ 'o ~ ~ ~ ~ o " ~ ~ ~ ~ o ~ . o ' U ~ ~ ~ ~ ~' y •'~ Cr ~ C 00 y N ... c ~ a fs„ '~ ~ ~ ° ~ v ~ 'a ~ a~ ~ c y ~ , C «+ C U ~ ~"' 'J 3 4. LS. L1 U U b ~ O U ~ m C ~ O k C ~ Y ~D ~ A -+ . ~ ~ ' ~ U ~ O U Y U ti "O ~ ~ O ~ ~ ~ ' ' ' b A U b A O ~ '~ ~ ~ ~ ~ ~ N ~ ~ ~ «! U 'O Q co N rn ', , a ~.„ O ~ N ~ ~ ~ R • U .y H ~ .C ~ .. ~ ~ C C ~ ,~ ... O 4-. ~ " V] O O 'U t a3 ~ ~ . H ~ ^o ~ ~ ~ ~ ~ ~ ~ ~ °' -o u a ~ c _ ~ ~ o a C ~ . ~ ~ a ~ ~ '~. . w ~ a ~ • w o • U ~ G •~ •~ ~-r U E ~ w U U U a dv vi /] c a~ ~ o ' b ~: ~ w c ~ z ~ V ~ ~~ U A a ~ a 3 as W Q U d a ~_ 0 0 0 6-16 • x 0 a a a. O `.r~ U C] I ~ o 0 0 - ~ O O O N 00 ~ O M ,-~ p~ ~ ~p .--~ .--~ I O O ~ U ~ ~ N ~ O ~ ~ ~ y U U ~ c~ U cd ~ c i v ;~ + O Q R, ~ ~ .y G ~ o ~ U ~ N N ~ rn y c~ Q. •. y ~ ^v ,~ s. O .~ ' ~ O O O U O " ti y vi c~ C U rn " bA ~+ ~.. ~ t... ~ N .. . 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O ~~ o ~ ~ ea ~ on ~ c, ~ e i ~ o ~ ~ v •~ o n F w ~ •o ~ on "O N D ..r ~Q .F O w ~~ ~ a ~ ° o +~ i o d i ~ QI y ~ a ~ ~ o w ~ M U ~i w ~ `-' e~^ ee ^r °~ 0 y ~ Q b ~ ~ ~ CJ it ~ ~ C • ti. ~ ar a~ .-. ~ ~ ~ E~ U ~N U CC ~ ~ ~ ~ U ~ c ¢ a a a ¢ ~ ~ o ~ ~ ~ A ~° ~ > ~ ~, ~ ~ u .... y a~ ~ ;; ~ ; a ~ ~ w ~ A ~ ~ C° ~ ° ~ at E.y ~ O. ~ ~ ~ N ~ ~ ~ aG ~ w ~ a '~ 3 w m~ W z a ~_ 0 C OO 0 6-17 • 0 a 4. 0 U i I ~ O ~ _ ~ ~ ~ ~ ~ ~ M a N o M N °= ~' ~' o 0 ~, Q ~ ai -o c w ~ ~ ~' o. -o ~ ~ Q ~ ~ ~ a°i .~ ~ o w o o., ~ ~ ~ o ~ .~E bA ~ ~ U N ~ k ~ ~ 'O ~ ~ L3. y N N s.. ~ ~ ~ ~. ^ 3 0 3 ~ ~ ~ a°n •~ o ~ ~ ~ ~ do a~ a~ .fl ~ ~ ?~ o ~ ~ ~ v ,~ c«; ~ ~ o ~ .o -o o ~ c ~ -c ~ . ~ ~ ~ ~ .d c ~ -. ~j~ ~ ~ : ~ b a~ a~ ~ ~ a~ o ~ ~ ~ .~ -v In ~ ~a o ~ c~ ~ pp ~ N ~ ~_ do •~ °' :n -~ n, ~ o ~ o an ~ ~ °' ~ o ~ .~ o = ~ o, ~ E ' ~ c c ~ o o ~ ~ ~ o ~ E o ¢, ~' ~ c 3 v ~ o ~~ H A °: E a. ~ .~ H b~ O ~ 3 °: .~ o. H 3 o h °: w to i~ C~ _ ~' o www=== ~ a U s. p ~ ~^,~ j ~ U ~ r. rr ~..i ~'iC" Q O QI V ~ ~ ~ U a ~ ~' `~ A ~ `•'~' y C N fy, ~ ~ ~ ~ j ~ y ~ y I •,r fs; V U U ~,., w ~ ~ o, ca. .~ on w ~ fJ, fs. Lz, .-. as a °o a a ~ ~' .. w ~ '~ ~ w ~ a a I, as A ~ A W A w U Q a 0 0 0 6-18 • 0 a R a w O U i I ^O U {~ D M ~ ~ O O O p" y ~ M ~. M N 00 ~ (r1 ~ a ~ ° -~ • ~. U O N ~-' ~ ,~ N C ~ O C ~ C b O • ' O ~ o ° Y ~ Q > ~° ~ 3 '~ ' L ~ a~ a c ~ ° ~° ~' ° o o 0 ~ v y A O ~, w o rn rn ~ ~, 0 „ .~ ' ~ ~ 4-i ~ ~ ~ ~ N or ~ ~ y ~ G~ ..O ' C a C U ~ O. O ~ U N ~ . .. a 'd ~ O ~ U ~ o ~ ~ N ~ ~ v~ ~ C ° y ~ {.. ~ O -~ ~ ~ ~ •~ ~ ~ . Y • ~ ~ ~ ~ ~ ~ s ~ ~ ~ O N C ~ . , ~ "O i:+ 'b ~ y ~ N ~ U O ~ p, O ~ «3 C 'O N c~ O N = O b O ~ O `~ ~ . 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"O ~ O O N .O ~ O " N b ~ c~ p o, 'G v C o y ~ ''' ~ ~. ~ o ~ a~ 4, o °' c ~ .n „ ,.~ . ~ a~ w~ ~ ~ ~ .O y C ~ N ~ c~ ~ ~ . ~ ~ ~ N N ~ ~:. b ~ ~ • ~ 't7 G~ ~ > N ~ ~ '~ , Cd ~ ~ y 3.. ~ ~ ~ ~ ~ ~ ~ ~ ~ y ~ r" ~ ' ' VI ~r bA ~ ~..+ ~ y O ~ O ~ ~ y O (~ ' ~ ~ O o z ,~ ~, O y ~ N v i N C1. i. ¢' ,~ ~ y s +'.' N ~ ~ t ~ N ~ V ~ ' ^' .. N ~ •~ `~ O O ' .a ~ ~~. N C ~ . 'O ti GL O •~ ~ O vi O U ~. ~) ~ ~ ~ U ,~ N ~ O ~ O L ~ O . ~ Q bA L a CL a.+ ~ w ~o ~ ~ k v~ ~' ~3 ~ E~ ~ V ° ~ Q N 3 O ci; Y ~ , o . a~ * ~ a~ U y r3 /--~ Q W A W U d i• y C 0 a~ O a w Q a~ .~ v N U C ~ ~cd 't7 ,~ ~ ~ a y ~ E= U a~ 0 U W a~ ~ o ~ x w w b a~ a~ U x a ~_ v 0 v 0 0 6-20 r ~ 01 ~i ~ 8 '" ~ ~r L ^1 as a ° o °o o° ~ ~ 0 0 o ~--~ ~ ~ O ~ ~ N ~ 0 ~ 'n F" •~ ~ U V y ~ 69 ~ a °~ c ~ ~ '~ ~ 0 ° 3 .° °~ ~ ~ ° ~ ~. o ., w ° ~ c oro a .., ~ ~ ~ ° 0 c~ ~ °~' c ~ o ~ ~ ~ ~ ~ ~ a i o ~ ~ ~ ~ c .° 3 ~n ,~ ~ ~ a~ ~ ,~ ~ ~ ~ ~ y u o ~ :~ ~. ° ~ ~ ° ~ ~ ' ~ '° a a o °0 0 A o E- ~ ~ ~ ~ o o. ~ ~ ~ ~ o o Q, ~ on ~ V p vim, ` °' ~ ° a~i ° ; = `y :: a i ~ , ~ ~ ~ o '3 ~ ~ b 3 ~ ~ ~ `~ ~' ~ 3 o . C ~ ~ .~ o ~ a i c o ro ~ ~? ~ ~ ~ ~ 3 ° ~ c ~ ~ ~ ~ E , ~ ,~ , Y o v ~ ~ . . 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C~ ~.. n ~ o ~~,, v i., O ~ cC ~ U vi ~ Q ~ 0 ~ O ~ y C ~ ~ ~ ~ ~ N N ~ O b U O y j 69 a~ O O N N O U N O CL ~+, U ,~ O ~ a ~. b ~, ~ ~ p 3 ~ ~ ~ ~ ~ .~ ~ p ~ ~, . ~ v a~i c k m ° ~ a"'i ~ b `~ ~ ° ~ 3 ^ ~ ~ v ~ ~ c ~° a°~i ~ N a' on ~' o ~ i a i b ~ ~ >, rr ~ ~ o b C 'o o ~ 'v ~ ~ ~ o 'b w '~ ~ ~ ° `° C o a ~ ~ °~ v x ~ a i Q ~° ~ ~ i a0 C ~, ~ a i ~ ~. o ~ ~ C ~ c~ vOi ~ ~ vUi ¢ G «`~. bA C vUi a i d A 'b ai _ _ „ y d ~ '° ~ ~ w ~ ' ~ 'x ~ ~ ° o ~ U' - a a -c ~ .~ 4 . ~ ~ a i a~ w F a on 0 FA _ w ~ o ~ Q ~, •~, o , ~ ~ ~ ~ b '~ a a ~ > ~, o ~, ~ H ~ ~ ~ ~ ~ ~ o ' ~ Q ~ ~. cs; a~ o ~ U O O ~ ~ ~ U • c 3 ~ N ~ ~? ~ a o ~ z a a ° o a > a b o ~ w w °' a S ~ -~ O L ~ '~ ~ a _ w ~ o 3 CW7 W z a a 0 o, et 0 0 6-22 i• d 0 ~r• CC 0 a O 0 U ~ ~ M O O 00 7 ~ ~ O ~ O Q' 000 ~ ~ Q\ 00 a ~ ~ ~ • o .:~, O ~ M U N 4. O U ~ _ `~ 00 K^ ~ O ~ II ~ M ~ p C • ~ v~ 6i9 ~ ~ y U p~ ~ O O ~ O v i ~ v ~ O ~:+ a. y o ~ .. ~ ~ w .~ > 69 ~ w p ~ •v . ( ~ p U O C , v U O y ~ b y .~ , ~ x ~ g O ~ w C U .~ A ~ ~ ~ ~ ~ ~ ° ~ ~ ~ •~ ~ x ~. ~ ~, w ~ ~ ~ ~ i y~~ U >~ O C V +~+ G ~ ~ ~ O ~ ~ ~ ce ~"' 3~" a~+ 4r O ar ~' ~ i ^ i "a w --i .~ on ~ C ~ .. { ~ i . F" ~ ~ °' ~ o ~ m c ' ~ ~ O ~ N ~ ~- i, ~ U a i 'd 4" ea o ~ F- a` o ~' w a c °- U a~ o a U ~ it ~ ,~o/ o O U o = ~ ~ ~" ~ ~ O ~ 0 ~ ~ ~ ~ 0 ~ V ~ •~ ~ ~ ~ ~ Q ~ b ~, ~ o U ~ a~ rx a~ rx ~, a a"i :c ~ a E ¢ m O ~ a ~ ° O U v > x w ~ ~ a~ w a on ~ ~ w ~ ca ~ a~ u ~ cd .a [~. ~ a" ~ ~ d ... ~ a a . ~ ~ w ~ c ~ ti o ~~ ~ ~ W a ~ .a w ~ a U ~`d ~ ~ , "" N M [~ >~ a> V p y 'O ~ w °~' C •~' w .~ b ~ ~ ~ a ~ •L d A ~ ~ ~.+ ~ z 3 a 0 o~ O 0 6-23 Rank community Services t~udget Team Additional Funding Requests FY 1995-96 Team Prioritization Department Request 1 Library Library Books 2 General Services One Armed Bandit 3 Planning and Zoning Gateway Beautification Project 4 Social Services Part Time Social Workers (2) 5 Utility In House Paving ($80,000 from current contract) 5 Parks and Recreation 4x4 Picks with Snowblades (3)** 7 Parks and Recreation '` Wheelchair Van 7 Economic Development Phase II, ValleyTech Park 9 Engineering and Inspections Vehicle Replacement 10 Economic Development I-81 Corridor Economic Development Site 11 Economic Development Hanover Direct, Hollins Road Left Turn Lan 12 Economic Development Public-Private Partnerships 13 Parks and Recreation Camp Roanoke mployee compensation changes are not in cluded in departmental funding requests. Received Funding ' One (1 ) funded without snowblade @ $25,000 i• 05/04/95 03:53 PM M:\Finance\Budget\TMPRIOR.WK4 Requested $25,884 142,500 18,000 23,533 41,822 90,000 30,000 500,450 18,299 250,000 200,000 250,000 41,288 6-24 commun~ry ~erv~ces tsuaget i eam FY 1995-96 Additional Fundin Re uests Not Prioritized Department Request Requested General Services Inspection Contract $19,658 " Vehicle Replacement 4x4 Pickup 21,421 Cargo Van, 1 Ton 19,300 4x4 Pickups (2) 42,842 Library Part Time Staff 4,831 50th Anniversary Celebration 720 Board of Supervisors Software System-Network of Minutes 10,000 Engineering and Inspections VDOT Road Rebuilding 30,000 Planning and Zoning Williamson Road Improvement Fund 30,000 Vehicle Replacement 20,828 Parks and Recreation (Parks) Street Sign Upgrade 21,403 * Dump Truck 45,000 Playground Upgrade 84,000 Parking Lot Repairs 10,000 Athletic Fields 29,000 Additional Capital Costs 57,700 Additional Operational Costs 7,100 Parks and Recreation (Rec) PT Help-Teen Center 5,392 PT Supervisor-Basketball 3,876 Additional Capital Costs 39,500 Additional Operating Costs 3,000 Total Community Services $2,137,347 * Received Funding 05/04/95 03:57 PM M:\Finance\Budget\TMPRIOR.WK4 6-25 • O r~ C D O U b a~ ~ ~ O ~ `t y ~ N ~ N ~ M _- 00 o o 00 M ~ ~ ~ ~ N ~ ~ N ~ • O vi O ~ ~ ~ ° ~ ~ ~ 'max .y ~ ~ ~~ • ~ ^~ O •p ~ ~ N ~ ~ ~ ~n ~ O rn T ' y ti N > v~~ G' ti ~ + .' ~ O O ~ U N N ' w ~ '~ ~ ' ' C N~ vi ,~ cC .N . ~ • b ' ^' N ~ O ° ~ ~ ~ ~ ~ ° ~ ~" O ~ U O N ~ b4 O N ~ ~ N ~ N U k Li p y .~ •~ s . 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C N O Q r+ C C~ M /~ C .~ .~ -~ O 'a O O ea 3 y C r 0 C. a~ 0 C. a M d L F- v Y vi 0 a ~~ W z w m W Z Z a m M 0 rn 0 0 7-2 ~~- f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 PROCLAMATION DECLARING APRIL 30 THROUGH MAY 14, 1995 AS VIRGINIA HERITAGE TOURISM WEEKS WHEREAS, Historic Preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, Historic Preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Come See Our Stories" is the theme for Virginia Heritage Tourism Weeks, April 30 - May 14, and "Real People, Real Places, Real History" is the theme for National Preservation Week, May 14 - 20; and WHEREAS, Heritage Tourism Weeks call for Virginians to recognize the cultural and economic benefits which come from saving our history and promoting historic sites visitation, efforts co- sponsored by the Roanoke Valley Preservation Foundation, and the Roanoke Valley Convention & Visitors Bureau. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 30 through May 14, 1995, as VIRGINIA HERITAGE TOURISM WEEKS in Roanoke County, and call upon our citizens to recognize and participate in this special observance. A-5995-1 ACTION NO. ITEM NUMBER G - r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Proposal for Roanoke County to Join Sister Cities International COUNTY ADMINISTRATOR' S COMMENTS : ' ~~,~~,~ ~p ~ ~n9~'~ c - ~ ~~ BACKGROUND: Roanoke County entertained its first visitor from Japan, Mr. Masaaki Hasimoto, in the Autumn of 1990. The visit was part of a program arranged by the Academy for State and Local Government here in the United States and the Council of Local Authorities for International Relations in Japan. The purpose of the program is to promote understanding and friendship among state and local governments of all nations. Roanoke County has continued its participation in the program each year since 1990. Roanoke County has also participated in the Virginia Local Government Management Association's Managers to Managers program. VLGMA is directing an exchange of local officials between various communities in Poland and Virginia and there was an exchange of visits between Roanoke County and the city of Opole, Poland, during 1994. The purpose of the program, which is funded through a grant from the United States Information Agency, is to help cities in Poland develop effective local government democracies. SUMMARY OF INFORMATION: In view of our support and involvement in these programs, it seems appropriate to consider the advantages of membership in Sister Cities International (SCI). G-~ Briefly, SCI is dedicated to the goal of furthering global understanding by encouraging and assisting U.S. communities and their citizens to link with similar communities throughout the world. An affiliation develops when an American community links with a community in another nation. The goal for the communities involved is to learn more about each other and to develop lasting friendships and helpful exchanges. SCI acts as a coordinator and catalyst to encourage various types of sister cities activities and serves as a clearinghouse to gathering and sharing information. I have attached a leaflet and a brochure which will give additional information on SCI and the Roanoke Sister Cities program. Advantages of SCI membership? 1. SCI is the official organization in the United States that is registered and recognized by the Department of State. 2. By joining, we would become a member of the larger community of Sister Cities and have access to the huge repository of information that is available there. 3. SCI is seen as an agency for international development and recognized by the US Information Agency. SCI receives grants for various activities. 4. Members receive a certain number of newsletters quarterly. 5. There is a reduced cost for publications and other materials available from SCI. There are many publications for such things as fund raising and publicity. 6. Technical assistance available through a state coordinator in Norfolk. 7. Reduced costs on conferences, seminars and regional training. There are conferences on such subjects as economic development, trade, arts exchange, and youth exchange. 8. SCI assists in finding future partnerships. We have discussed our situation with Mr. David Lisk, Roanoke City Coordinator for SCI. Based on his understanding of what we have done and on our interest in the possibility of pursuing a Sister City arrangement, Mr. Lisk encouraged us to consider doing so under the local umbrella that already exists, rather than on our own directly with SCI. Although he is the Roanoke City Coordinator, Mr. Lisk feels the setup could be expanded to include other local governments in the valley and could probably be renamed "Roanoke Valley" or "Roanoke Region" Sister Cities. Mr. Lisk has initiated 13 Sister City arrangements in Virginia. G~i The city of Roanoke now has SCI arrangements with Wonju, Korea; Kisumu, Kenya; and Pskov, Russia. They will soon be adding Florianopolis, Brazil, a city of about 350,000 population on the lower coast of the country. What are the steps to proceed? 1. Have the county and the city or cities with whom such and arrangement is desired, each complete a profile form. 2. Get the city councils of those cities and the county board to agree to become associates of the Roanoke Valley Sister Cities program. 3. Prepare an agenda item to make it official. 4. Appoint a committee of 30 to 35 people to administer the program. a. Select officers for the committee. b. Pick someone from the committee (probably 2 people) to serve on the Roanoke Valley Sister Cities Board. How would we select the committee? Mr. Lisk suggested that we have someone from the County, and himself, go around and solicit committee members through civic leagues, civic clubs and other such organizations to find interested people. Fiscal Impact With application for membership directly through SCI, the cost is based strictly on population. In the case of Roanoke County, the annual dues would be $375. With application through the local umbrella the dues would be negotiated, probably about $200 per year. CONCLU3ION• It is recommended that we apply for membership in SCI through the local Sister Cities umbrella. a-i SUBMITTED BY: Don Myers Assistant County Administrator APPROVED: ~A 1~'~- y'~ Elmer C. Hodge County Administrator ------------- ------------------------------ ACTION -------------- VOTE ------- Approved (x) Motion by: Motion by Lee B. No Yes Abs Denied ( ) Eddy to approve ioining the Eddy x Received ( ) Sister Cities Program Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Don Myers, Assistant County Administrator ~-i PURPOSE: Sister Cities International (principal program of the Town Affiliation Association of the U.S., Inc.) is dedicated to the goal of furthering global understanding by encouraging and assisting U.S. communities and their citizens to link with similar communities throughout the world. An affiliation develops when an American community of whatever size or character officially links with a community in another nation. The goal for the communities involved is to learn more about each other and to develop lasting and meaningful exchanges. The ideal affiliation involves a large number of citizens and organizations in both communities engaging in exchanges of people, ideas and cultures on a long-term, continuing basis. The national association provides a mechanism for U.S. communities to enter this program by assisting them in the process of linking with a community in another country. It acts as a coordinator and catalyst to encourage various types of sister cities activities and serves as a clearinghouse to gather, analyze and share information, research and knowledge. HISTORY: Affiliations between cities in the United States and other countries began shortly after 1945, but no real national focus was realized until 1956 when President Dwight D. Eisenhower initiated the People-to-People Program at the White House. Out of this grew Sister Cities International which has assisted more than 870 U.S. cities and counties, representing over 125 million Americans, establish links with some 1,400 communities in 92 other nations of the world. MEMBERSHIP: Sister Cities International is atax-cxempt,non-profit organization incorporated in the District of Columbia in 1967. The association has five categories of membership: Government member, Ambassador Association, Individual member, Service/Institutional member, and Corporate Sustaining member. Association activities are also supported by private contributions, foundation grants and by funding support from the U.S. Information Agency and the U.S. Agency for International Development. LEADERSHIP: A 34 member board of directors governs Sister Cities International with assistance from an international executive board. The board of directors is composed of 24 elected members; six directors appointed by the president, with the approval of the board; one director elected each year by the National Youth Program Assembly to serve as the youth representative and the dean of the Ambassador Association who serves for a one year term on the board. There are 11 officers - a president, a chairman of the board, a chairman of the executive committee, six vice-presidents, a secretary and treasurer. The 24 elected directors are elected at-large by and from the membership of the association at the annual business session -eight directors each year for three-year terms. A nation-wide system of state coordinators and state level management teams provides services to member cities throughout the United States and coordinates workshops to assist in training programs. State coordinators are appointed by the SCI board of directors. ACTIVITIES: In addition to policy, program development and member services, the organization coordinates and facilitates several major activities. They are: technical assistance programs with developing nations; youth and education programs; special conference programs; assistance in formalizing new affiliations; research and information service; the annual Eisenhower International Golf Classic and Eisenhower Scholarship Program; the Reader's Digest annual awards program; the Kanazawa Scholarship Program for entrepreneurial and practical trainee exchange; and leadership development training programs. MEETINGS: The association holds an annual conference in the summer which focuses on national and international issues. The annual conference alternates between East and West of the United States. In addition, state and regional workshops and training seminars are held to increase program skills at other times of the year. For further information -contact: Sister Cities International 120 South Payne Street Alexandria, VA 22314 .~. `~. Telephone: 1-703-836-3535 Facsimile: 1-703-8363815 Telex: 401565 Easylink: 62885879 i ~,~ Each year, SCI holds a full schedule of training and professional programs-holds conferences and workshops, publishes handbooks and guides and offers consulting services. SCI informs the public about the national program and keeps its members abreast of the latest developments around the world and in cities through Sister City News. Sister Cities International (SCI) offers a wide range of valuable services to its member cities. Few national organizations offer these practical and cost effective benefits. If your city committee is not a member of SCI, it should be! If you aren't aware of the many services offered, check these member activities and programs available to you. ^ CONSULTATION • Research assistance •Liaison with embassies, government agencies and interna- tional organizations •Staff visits for guidance and consultation •Individual consultation for program design and devel- opment •State coordinators available to assist member cities "Sister Cities International brings unity of purpose to the program as a whole. And more importantly, national programs such as technical assistance, youth initiative grants, and the Reader's Digest Foundation recognition-to name afew-could never be accomp- lished by individual cities. " Jacksonville, Fla. ^ NATIONAL YOUTH AND EDUCATION PROGRAMS • Youth News supplement to Sister City News •Staff visits for guidance and consultation Outstanding Program and Project awards •Youth leadership training • Internships •Young Artist Program •Eligibility to participate in National Youth Assembly •Challenge grant funding for youth exchange •Scholarships and grants for youth, young adult and educational exchange •Publications • Program development service •Assistance in establishing school and community ex- change programs "Cities desirous of doing something in this area of improving international relations don't have a lot of places to go jor information. They need technical information and know-how, and they get it from Sister Cities International. The success of their work tells the story. " San Jose, Calif. ^ PUBLICATIONS FREE OR AT REDUCED RATES • Handbook •Sister City News (16-page-bimonthly) •Directory of Sister Cities, Counties, & States •Special program guides •Audio-visual aids "In no way could we have accomplished our goals without the professional assistance, materials and gui- dance provided to us by the staff of Sister Cities International. " Elkader, Iowa ^ TECHNICAL ASSISTANCE PROGRAM (Services available to U.S. cities with Sister Cities in developing countries) •Information center •Consultation in needs identification and project design • Resource material Grant funding for project implementation and training ^ CONFERENCE AND WORKSHOP FEES AT RE- DUCED RATES TO MEMBERS ^ A VOICE AND VOTING PRIVILEGES AT ANNUAL CONFERENCE ^ RECOGNITION PROGRAMS ^ WORKSHOPS, SEMINARS, TRAINING ^ STATE AND REGIONAL WORKSHOPS ^ SERVICE ITEMS •Logo pins •Certificates of appreciation •Charters •Logo signs and other items ^ INStiRANCE FOR EXCHANGES ^ NEW AFFILIATIONS SERVICE •Research and consultation •Assistance in locating a comparable partner in another country •Guides and authoritative organizational publications ^ AMBASSADOR ASSOCIATION (A program for young adults (ages 21-35) with an interest in the sister cities program.) •Exchange travel opportunities •Leadership training •Internships •Quarterly newsletter "The Achiever" • Program development services •Resource library •Ambassador supplement to Sister City News ~~-..~ MEMBERSHIP APPLICATION (Our ^ city ^ county ^ state hereby applies for membership in Sister Cities International -the membership year starts on receipt of your check) Name: Title: Address: City: County: State: Zip; Day Telephone Number: ( ) Fax Number: ( ) Population of city: Name of sister city/ies: Any special requests for services or information from the association at this time. Billing instructions: (Indicate month preferred for billing of annual dues Make check payable to: Town Affiliation Association) Return to: Member Services, Sister Cities International 120 South Payne Street Alexandria, VA 22314 DUES SCHEDULE FOR CITIES •Although dues are not paid on a monthly basis, we have included the monthly cost equivalent in parentheses to ind icate the low cost of membership. The annual dues according to population are: Annual Dues Population Annual Dues "(monthly equivalent) Over 1,000,001 $925 ($78.08) 500,001 to 1,000,000 825 (68.75) 300,001 to 500,000 600 (50.00) 100,001 to 300,000 475 (39.58) 50,001 to 100,000 375 (31.25) 25,001 to 50,000 300 (25,00) 10,001 to 25,000 225 (18.75) 5,001 to 10,000 150 (12.50) Under 5,000 100 ( g,33) G -( SISTER CITIES INTERNATIONAL (SCt) MEMBERSHIP I Elects I ~ Appoints ~ STATE COORDINATORS Responsible for: • Local 8 State Liaison • Resource Assistance • State Meetings & Chapter Development MEMBER SERVICES • General member services including research, consultation, liaison • Publications, including Sister City News • Public information 8 media relations • Audio/visual services • Future conference site selection • Annual conference • Awards programs • Program marketing • International trade development • Special events, i.e., Eisenhower Golf Classic • Insurance BOARD OF DIRECTORS Responsible for: • Policy Development 8~ Guidance • Financial Affairs • Overall Association Policy ~ Appoints EXECUTIVE VICE PRESIDENT Responsible for: • Board Liaison • Financial Development ~ Management • Policy Development • Congressional 8~ Executive Liaison • Overall Operations • International Organizational Coordination ~ Appoints ~ INTERNATIONAL EXECUTIVE BOARD Responsible for: • Advice & Guidance • Funding Development PROGRAM DEVELOPMENT AREAS YOUTH & EDUCATION • General youth programs,. participation and planning • National Youth Program • Challenge grants for youth/education exchange • Publications, including Youth and Education News • School affiliations • General youth, trainee and education exchanges • Staff visits for consultation and guidance • Maruko Project and Kanazawa Scholarships • Young Artists Program • Eisenhower Scholarships • Ambassador Association • Visas VOLUNTEER LEADERSHIP DEVELOPMENT • State Coordinators • Leader Forums • General volunteer leadership development, including youth, young adults and others • International Leadership Development Institute • State meetings and forums TECHNICAL ASSISTANCE- AFFILIATIONS • Consultation on needs identification and project design • Resource material • Grant funding for project implementation and training • Staff visits for consultation and guidance • Special projects with developing countries • Assists U.S. cities to link with foreign cities seeking U.S. affiliate • New affiliations development and marketing • Liaison with embassies and counterpart organizations y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 APPROVAL OF RESOLUTION 5995-2 FOR HOLLINS COLLEGE CORPORATION FOR THE ISSUANCE OF $5,500,000 OF INDUSTRIAL REVENUE BONDS WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has considered the application of Hollins College Corporation (the "College") requesting the issuance of one or more of the Authority's revenue bonds or notes in an amount not to exceed $5,500,000 (the "Bonds") (1) to refund the Authority's $3,000,000 Educational Facility Revenue Bonds (Hollins College), Series 1988, which were issued to assist the College in constructing a gymnasium of approximately 19,000 square feet, and/or (2) to assist the College in (a) renovating academic and residential buildings, (b) constructing a new roadway and parking lot, (c) constructing a new front entrance to the College Campus, and/or (d) acquiring and installing furniture, fixtures, machinery and equipment, all of which facilities (collectively, the "Project") will be located on the College's campus on U.S. Route 11 North in Roanoke County, Virginia (the "County") and will be owned and operated by the College, and has held a public hearing thereon; and, WHEREAS, it has been requested that the Board of Supervisors of the County of Roanoke (the "Board") approve the financing of the Project and issuance of the Bonds, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986, as amended (the "Code"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF y ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board approves the financing of the Project and the issuance of the Bonds by the Authority for the benefit of the College, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the College or otherwise indicate that the Project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the Commonwealth) nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and receipts pledged therefore and neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Secretary/Treasurer, IDA t Item No . +• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: May 9, 1995 AGENDA ITEM: Approval of Resolution for Hollins College Corporation for the issuance of $5,500,000 of Industrial Revenue Bonds COUNTY ADMINISTRATORS COMMENTS: ~~~,~ ~~ BACKGROUND: Hollins College Corporation is requesting the issuance of Industrial Revenue Bonds from the Industrial Development Authority (IDA) of Roanoke County. In 1988, the IDA approved $3,000,000 of bonds to assist Hollins College in constructing a gymnasium. Now, the College requests that the 1988 bonds be refunded and that new bonds totalling $5,500,000 be issued. This will assist the College to renovate academic and residential buildings, construct a roadway and parking lot, construct a new front entrance to the campus from Williamson Road, and for acquiring new equipment and fixtures, and machinery. The IDA held a public hearing and approved an inducement resolution on April 21, 1995. The Authority recommends that the Board of Supervisors approve a resolution authorizing industrial revenue bond financing. FISCAL IMPACT: STAFF RECOMMENDATION: The Industrial Development Authority of Roanoke County recommends that the Board of Supervisors approve the attached resolution. Respectfully submitted: ~'~/wb ~~1.~i~LL Timothy W. Gu ala Secretary-Treasurer, IDA Approved: /~~ Q/! Elmer C. Hodge County Administrator 1' G- ~, Approved ( ) Denied ( ) Received ( ) Referred to Attachment ACTION Motion by: Eddy Johnson Kohinke Minnix Nickens No Yes Abs i .~ G-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 APPROVAL OF RESOLUTION FOR HOLLINS COLLEGE CORPORATION FOR THE ISSUANCE OF $5,500,000 OF INDUSTRIAL REVENUE BONDS WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has considered the application of Hollins College Corporation (the "College") requesting the issuance of one or more of the Authority's revenue bonds or notes in an amount not to exceed $5,500,000 (the "Bonds") (1) to refund the Authority's $3,000,000 Educational Facility Revenue Bonds (Hollins College), Series 1988, which were issued to assist the College in constructing a gymnasium of approximately 19,000 square feet, and/or (2) to assist the College in (a) renovating academic and residential buildings, (b) constructing a new roadway and parking lot, (c) constructing a new front entrance to the College Campus, and/or (d) acquiring and installing furniture, fixtures, machinery and equipment, all of which facilities (collectively, the "Project") will be located on the College's campus on U.S. Route 11 North in Roanoke County, Virginia (the "County") and will be owned and operated by the College, and has held a public hearing thereon; and, WHEREAS, it has been requested that the Board of Supervisors of the County of Roanoke (the "Board") approve the financing of the Project and issuance of the Bonds, and such approval is required for compliance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"); G-a NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board approves the financing of the Project and the issuance of the Bonds by the Authority for the benefit of the College, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the College or otherwise indicate that the Project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the Commonwealth) nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and receipts pledged therefore and neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. " A-5995-3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Renewal of Dental Insurance Effective July 1, 1995 ~.' COUNTY ADMINISTRATOR'S COMMENTS: <~~-~ SUMMARY OF INFORMATION: The County has received renewal rates from Delta Dental for the dental insurance premiums for County and School Employees. These rates reflect a 7% increase over • prior year premiums. Funds are included in the 1995-96 proposed County budget to pay the increase in premiums for the current County and School Employees. The increase premiums will cost the County $50,000 which represents $20,000 for County employees and $30,000 for School employees. Beginning July 1, 1994, the County allowed School and County retirees to participate in the dental program on the basis that they would pay the entire premium of their dental insurance coverage and that their experience would not cost the County additional money. We are noticing trends that the retirees claims experience is higher than the current County and School employees. We would like to monitor this activity for an additional year and if it continues, in the future, we may propose limiting the retirees dental coverage to the basic plan (without caps and crowns) or charging the retirees a higher premium rate. FISCAL IMPACT: The County will incur an additional $50,000 for dental insurance for County and School employees. These funds are included in the proposed 1995-96 budget. The current County and School employees would be subsidized by the County as shown on Attachment A. The retirees would pay the entire premium. m:\finance\common\board\5-9-95.wpd May 4, 1995 ~- 3 STAFF RECOMMENDATION: Staff recommends adopting the attached renewal premiums for dental insurance. The current County and School employees would be subsidized by the County as shown on Attachment A. The retirees would pay the entire premium. Respectfully submitted, Approve by, ~,!~ ~- ~- Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Harry C. No Yes Abs Denied ( ) Nickens to approve Dental Eddy x Received ( ) contract with following Johnson x Referred ( ) changes: 1995(96 employee Kohinke x To ( ) premium for employee $4.64; Minnix x employee plus one $12.92; and Nickens x family $27.16 cc: File Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources Dr. Deanna Gordon, Superintendent, Roanoke County Schools m:\finance\common\board\5-9-95.wpd May 4, 1995 r ,. A ~ [. i• 1995-96 Rates Employee Employee + one Family 1994-95 Rates Employee Employee + one Family County of Roanoke Renewal of Dental Insurance Rates Total County Premium Contribution 17.22 $ 28.14 49.00 16.08 26.30 45.80 05/04/95 12:38 PM budget\INSURAN.WK4 12.88 $ 16.06 23.60 11.74 14.22 20.40 Attachment A Employee Contribution -431 ~'. ~iy 1.?.,98 -a .a ~ 2~-~a a't.1V 4.34 12.08 25.40 G -3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Establish Policy for the Distribution of Year End Surplus of the General Fund COUNTY ADMINISTRATOR'S COMMENTS: This will be discussed during the budget worksession, and it is included here for adoption. SUMMARY OF INFORMATION: The County budget is prepared annually from the best estimates of the future revenue sources based upon the current economic trends and past experience. These revenue projections can be for as far as eighteen months in the future. It is reasonable to expect that these revenue estimates will change as they are reviewed on a monthly basis, as the economy changes. Local governments vary in the way that they address this change in revenue estimates. Some municipalities appropriate mid-year adjustments to budget for these revenue changes as the year progresses. Other municipalities wait until year end to recognize the impact of the changes. Typically, municipalities that have a smaller year end adjustment have made mid-year adjustments to their revenues. In years past, the County of Roanoke had made mid-year revenue adjustments, however now we are waiting until year end to recognize this difference. If no action is taken by the Board, this surplus will automatically flow to Unappropriated Balance. The County has adopted a Policy which allows the Schools to keep any funds that are remaining in the school operating fund at the end of the fiscal year to be used for the purchase of school buses or other capital. A policy statement for the year end surplus of the General Fund would allow for a planned distribution of these funds. It is not the intent to purposefully budget in such a way that would generate anticipated year end surpluses, however the staff intentionally would rather budget on the conservative side, since an error in judgement from overestimating revenues would be much more catastrophic. It should also be realized that, since all increases in revenues are shared with the schools on a 50/50 basis, that an underestimation of revenues deprives the schools of needed revenue as well as the County. With these points in mind, I would suggest the following policy for the distribution of the general fund year end surplus. 1. Any unexpended portions of the County departmental budgets may be rolled to the m:\finance\common\board\5-9-95a May 4, 1995 next year's departmental budget with the approval of the County Administrator. This will encourage a responsible use of County funds by allowing the departments to save their funds for a needed project. 2. The Unappropriated Balance of the General Fund will be replenished to the percentage that has been established by the Board. On December 18, 1990, this amount was set at 6.25% of the General Fund revenues. 3. Any remaining surplus would be shared on a 50/50 basis with the County Schools. This amount would be set aside in a Reserve for Capital in the Capital Funds on the County books and the School books, until such time as the respective Boards appropriated these funds for the selected capital needs. G-4 If the Board decided to pursue mid-year revenue adjustments, this policy would still apply. The mid-year adjustment would increase revenues of the General Fund and would be distributed in line with steps 2 and 3 above. FISCAL IMPACT: This policy would have several favorable fiscal impacts. 1. The General Fund Unappropriated Balance would be maintained at the level established by the Board of Supervisors. This means that the Unappropriated Balance will not accumulate excess funds above the level that the Board would like to maintain. 2. The policy would create a method to address ongoing concerns such as the Capital Improvements Plan, the vehicle policy, roof replacements, and technological equipment. 3. The School would benefit from the year end surplus in the same percentage as if it had been part of the original budgeted revenues. STAFF RECOMMENDATION: Staff recommends adopting the policy outlined above to formalize the use of year end General Fund surpluses. Respectfully submitted, ~ ~' Diane D. Hyatt Director of Finance proved b , Elmer C. Hod County Administrator m:\finance\common\board\5-9-95a May 4, 1995 ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy Received () Johnson _ _ _ Referred O Kohinke _ _ _ To Minnix _ _ () Nickens _ _ _ i• • G9 m:\finance\common\board\5-9-95a May 4, 1995 ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Request for Work Session to Discuss the Capital Improvement Plan COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: The staff is preparing for the May 23 budget public hearing and adoption of the proposed 1995/96 budget. Part of this process is discussion of the Capital Improvement Program. STAFF RECOMMENDATION: Staff requests that the Board of Supervisors set a special work session on May 16 at 3:00 p.m. to discuss the CIP. ti~ Z Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens .` 1 ACTION NO. ITEM NO. ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA,HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Schedule A Joint Work Session of the Planning Commission and Board of Supervisors on June 13, 1995 to Discuss Amendments to the Zoning Ordinance for Single-Wide Manufactured Homes COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Effective July 1, 1995 the Code of Virginia will be amended to require all jurisdictions to allow manufactured homes in their agricultural zoning districts. To comply with the amended language the County needs to amend the Zoning Ordinance before that effective date. It is anticipated that the Planning Commission will hold a public hearing on June 6, with the Boards hearing scheduled for June 27. The purpose of the joint work session is to discuss the proposed amendments as recommended by the Commission before your public hearing. Attached for your information are the following items: 1. A copy of Senate Bill No. 641 which was approved during the 1995 legislative session and signed by the Governor on March 24; 2. A Summary Table of the current zoning provisions for manufactured homes; and, 3. A Summary Sheet of the timetable and general direction set by the Planning Commission at this time. If you have any question regarding Bill No. 641, the general direction set by the Commission or the timetable proposed, please contact staff as soon as possible. The timetable for adopting the zoning revisions is fairly tight to meet the July 1 effective date. ~{- a 2 STAFF RECOMMENDATION: Staff recommends as follows: 1. Schedule a joint work session of the Board and Commission for the afternoon of June 13. Respectfully submitted, ~~~~ athan Hartley,'Assist. Dir. pt. of Planning and Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs __ __ _ ~-~ ~ )- ~ m ~ O N y ~ ~ L= J. d ±+ ~ f0 = ,~ = N a~ ~ T. N ,~ N ~ Z } ~ 3 ~ d ~ ~ ~ ~ ~ ~ W O ° c . ~ O 2 '~ r y ~ y ? a L = f6 ~ ? L = f0 ~ C O ~ U CO ~ ~ O z y ~' Y } _~ ~. 3 ~ ' ~~ ~ ~ ~ y ° D a ~ ° o~S ~ ~ M U 61J ~ ~ ~ ~ a . N O a y O 2 'O ~ N ro' ~ y ? .C 2 to ~ =~ `_ ? ,c 2 co =~ U ~ ~ ~ U ~ Z ~ ~ M ~ ~ ~ > ~ ~ ~ > C C Q O O ~ y ~ f9 O ~ c }, y °' Z N y j O ~ N ~+ y L= ~' d a + f0 L= ~ a+ L ~ ~a ~ O z } _ C .N r ~ . ~ 3~~~ ~ 3~0 ~ p ? . _ o o ° • 3 m O ~ c ~ as ,, ~ o LL ` / ~ O N y = ? X O ~ y L=~ d. ±' ~ t6 ~ L= N ±' ~ L y O C v- Z >- ° O I- ~ o ~ > ,~ a y m ~ L Z c0 ~ ~ 2 c0 ~ °C °~ ~ U ~ ~ o °~ o ~ w ~ a ~ Y ~ ~ T a~ a N ~ y ~ O Z Z z a Q } ~- ~- `° 0 0 4 c ° C . c 9 U N OG o a ~ LL C'7 in } Nn } `in } O Z O Z ~ -pp ~ Q Q .y-~ ~ .. c W o o `° ,J m a Sri ~ i O O O 3 N ~ Q ~ H .O O _ O _ O _ 'p ~ N Y ~ ~O ~ M 3 Z ~ a=-~ ~ ~ ~ ~ Z ~ ~ _ c o c Q ~ m > > > ,~ O E E c O 'v O Q J "' U U U O LL O 0 0 O C ~ ~~ c c c ~ °' a ~ a~i a > ~ O ~ ~ ~ U O ~ ~ ~ p y ~ ~ > > U of y to y y y N C C Z Q U U U w ~ ~ If ~ Schedule for Adoption of Zoning Amendments for Single-wide Manufactured Homes ^ April 18th PC Work session to discuss alternatives and general directions. Staff uses PC comments as a guide to eventually prepare draft ordinance. ^ May 2nd PC reviews staff prepared summary of commission comments and general direction County is to follow. ^ May 16th PC Work session to review draft ordinance based upon PC and BOS Comments. ^ May 23rd BOS hold first reading on ordinance. ^ June 6th PC hold public hearing on ordinance amendments ^ June 13th Joint work session with the BOS to discuss proposed amendments ^ June 27th BOS holds public hearing and takes action on amendments. General Direction of Planning Commission The following general direction was set for the amendments to comply with Senate Bill 641 at their work session on April 18: ^ Allow single-wide manufactured homes in the AG-3 and AG-1 districts; ^ review the AR and AV districts to clarify, if necessary, that these rural residential and commercial districts are not agricultural districts as defined in the Code amendments; ^ review all of the present design standards for individually sited manufactured homes in light of the Code amendments; ^ retain the prohibition on pre-1976 units; ^ and retain the present provisions allowing for accessory manufactured homes and allowing double-wide units in residential districts outside of planned residential subdivisions. . , ACTION NO. ITEM NO. ~i I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE EXCHANGE OF CERTAIN REAL ESTATE WITH FRANK D. PORTER III AND BEVERLY V. PORTER, HIS WIFE, IN CONNECTION WITH THE "LONGRIDGE" SUBDIVISION, AND THE SOUTH LOOP WATER TRANSMISSION LINE COUNTY ADMINISTRATOR'S COMMENTS: ~'~~ ! EXECUTIVE SUMMARY' This ordinance authorizes the conveyance of certain real estate to Frank D. Porter III and Beverly V. Porter, his wife, ("Porter") in order to assist Porter with the development of a proposed subdivision known as "Longridge". In exchange for this conveyance the ordinance authorizes the acceptance by the County of other real estate from Porter, including easements for the South Loop Water Transmission line. FISCAL IMPACTS' The assessed value of the real estate conveyed by the County to Porter is $495. The assessed value of the real estate conveyed by Porter to the County is $830, which includes approximately 1,260 feet of water line easement. Apart from minor transaction costs (preparation and recordation of deeds) incurred by the County, this transaction will benefit the County through the acquisition of the necessary easements for the South Loop Water Transmission line and through rough grading of the site which is critical for the installation of the water line. ALTERNATIVES' 1) The Board could adopt the ordinance as presented, authorizing and accepting the proposed real estate conveyances. 2 ) The Board could refuse to adopt this ordinance and direct staff to acquire the necessary South Loop Water transmission lines through payment of fair market value consideration, or failing that, condemnation. 1 ~~' STAFF RECOMMENDATION: Staff recommends that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ~~~~~~~ Gary L. Robertson, P.E. Utility Director Approved, r ~~ E mer C. Hod e County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs 2 •` o~~. DniUIF is a ~~flP.~c ".ue......~ y~. ~.. .-. -~+.- ~ ~ HILL ''4~~{1-Xp[~~/p__ lA ~~ c a ~'p~ 7is~ a oa~1•v, a a Pa ea+v' --~'_. /' ~o ( CCO[RI ~L ~l~ Ply ~ID~~~j~~~~~CJ ~~~INCIU.~K FD ~9~`?.•J. ~~~ p~C~1 RD __ 9 flPCF cfr~_ ~,__~1,'.. ~\4g, RD ~L1 ~''1~~~~f~ 'o.:, r r 4 HIDDEN ~ r a' pp s~eq'~ ~+ ~ ITY V~~}}(, 7 ° ~ a{~ WLYD&DR W~~?'"pc r a, __.?f ~~yY/1lL Y (tau hr, _f< ' • ° wrr+ }1 rSuN I s v ~"' r'r.rr'r"•ri.: ~c~.. ..,^r i ~ ~ [^~I~~ :jIC,A(f L~A~j~~T ~ ~ i C a~P'"' wy, r ~ }.. . ~~ oµ ...... - ~ :, .Y (r, l,q r \. , ~„\Iv ~ ~ i nuGnr i I rl carol - ~~ ~ ~ 'r I`IIANn .(l \r{r i ~ n N,i ,y' Y~IiNlrnon ~. `r \.ti ~ i b -D" a~ oa <~o~Mf :° `\y f, cRESrtaILL ~ ., """798 90. ~ ',nr ' I~[qA, '= ?~Sr~lu ~~,., \ ~ tsunu ~ $l1GAR I 1 M;, B, \ ~° Zrq o oq \pa ~ hrq ~ CRES HILL'S a aml,ri `~ c .~ h A ~.. 1 14G1117ANU ~ ' \F 6 ~"?eN • - y. t ' ~r ~ \•r ,!tq 6 ~+ (~c~'nl IAf ~~ ~° 4r r u t.M '~ /; ~ ~`f' p`DaJ1/Wa ~/".Fyl~~~`1'S,~, ,, 4t9 1641 ('~ ~.- •'~ .: `3, r.~ • I!li kl \\\ \'c i CO•Ip1~K ~ -- - --_ ..,VICINITY ,MAP ~~::,,..~9~, o""K"{:-~ _ _.... _. T~RtcT ~ 4- 0. ti ~ m. ~ P.F. 9. Ft;. cif ~5~ QQ~'~ ,~/~QV• ~ ~ ~ ,.r~. Io~7. Pc. ~s7 Scr~~ 3 ~~r----- i OWNED ',~ ~ ~ , R C. B. S Q6 ~ •. '. .., . ~ , ~ •`~l 1Q~~ •p~ ~»'Tn.• ~ TO BE DEDICATED ' ~ ,vE ~' ~5O R ~~~'1 f.J . _ t BY RKE.,000NTY ~ OR ~ ~ / ~ .. .~ q ~ ~ 9 '` .. ~,A, . ~_ ~. r ,. 1 f . { TAX -'6.~J1-t-t2 1~ E`~EaT. --~-~ Pf • s>x~ucTl~;zc ~. 7RACr Ei ~ ri) BS R'•fdG'~'f'v Q.F. 11G4, PC. 475 ~ TAX ~ ~ 76.01-}•-73 r TRra~: ~ F P.e. ~I, • ' PG. 211 ROANOKE COUNTY BOARO Of SUPERVISORS PROPERTY BEINC CONVEYED TO -~~',"''`-~ (RANK D. PORTER, III do BEVERLY V. PORTER FRANK D. PORTER, ill dt BEVERLY Y. PORTER '®-~ ~ PROPERTY BEING CONVEYED TO ROANOKE COUNTY BOARD OF SUPERVISORS ~'.. O ~ -- ` ~, • ~A~ r i V I ?, ~ 31_CCK i O~ ~ SEE NGTC ~6 S'r,Et"'T 1 fj~ 3 ~ K L '~ /~ ,----, Q\ ~ ., y ` ` 7 \ \ P '.~ Sc ~ ,7~C ~ r, 1 . % g:,~ !!\CT~ ~~ ,~ ' ~ Crr 3 __ `- _ 1 o y ~ ' ~ --~-~ 4 1 ~~ E3LOCM; 3 3 ~ ~ NO'it ~/& ~ ~Hi=e i 1 CIF 3 i ROANOKE COUNTY LONGRIDGE SDBDIVISION ENGINEERING & FRANK D. PORTER, IIl~and BEVERLY V. PORTER INSPECTIONS DEPARTMENT 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AUTHORIZING THE EXCHANGE OF CERTAIN REAL ESTATE WITH FRANK D. PORTER III AND BEVERLY V. PORTER, HIS WIFE, IN CONNECTION WITH THE "LONGRIDGE" SUBDIVISION, AND THE SOUTH LOOP WATER TRANSMISSION LINE WHEREAS, Frank D. Porter, III and Beverly V. Porter, his wife, (hereinafter referred to as "Porter") desire to develop approximately 34.962 acres of real estate for the purpose of a residential subdivision known as "Longridge"; and WHEREAS, in order to successfully develop this property Porter requires from the County the conveyance of certain interests in real estate; and WHEREAS, the County requires Porter to convey to it easements for the purpose of the installation of the South Loop Main Water Transmission Line; and WHEREAS, Porter petitions the County to adopt this ordinance pursuant to the provisions of Section 16.01 and Section 18.04 of the Roanoke County Charter in order to achieve their respective and mutual goals; and that the real estate in question does not conflict with other public uses and will ultimately serve a public purpose, and are hereby declared to be surplus; and, WHEREAS, the County's acquisition of utility easements and other real estate interests constitutes a fair consideration for the conveyance of other County real estate interests to Porter; and, ~~ WHEREAS, the first reading of this ordinance was held on May 9, 1995, and the second reading and public hearing was held on May 23, 1995. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia: 1. That Porter shall convey to the County an easement for the installation of water and sewer utility lines by the recordation of a subdivision plat for the development of the Longridge Subdivision. The recordation of the final subdivision plat and the conveyance of these utility easements to the County shall occur no later than June 30, 1995. 2. That Porter shall complete the rough grading for the road network in the Longridge Subdivision by July 28, 1995. The completion of the rough grading of this site is a prerequisite for the County's installation of the water transmission line. Time is of the essence with respect to this provision of the ordinance. 3. That the Board hereby authorizes the acceptance of the conveyance from Porter of Parcel "E" as shown on a preliminary plat dated 22 February 1995 prepared by Lumsden Associates, P.C. 4. That the Board hereby authorizes the acceptance of the conveyance and release of a private access easement across Parcel "A" as shown on a preliminary subdivision plat dated 22 February 1995 prepared by Lumsden and Associates, P.C. 5. That in consideration for these conveyances and site preparation the Board hereby authorizes the conveyance to Porter of the following parcels of real estate identified as "D," "F," and J- "G" as shown on a preliminary plat dated 22 February 1995 prepared by Lumsden Associates, P.C. 6. That the Board by separate ordinance shall vacate a portion of Carolyn Circle approximately 600 feet in length and shall vacate all of Copeland Drive, approximately 220 feet in length. 7. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the exchanges, all of which shall be on form approved by the County Attorney. g:~..~may9.95~portlong.ord ACTION # ITEM NUMBER '~1 ° I~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM• To vacate western portion of 50 ft. right-of-way and temporary cul-de-sac known as Carolyn Circle, 50 ft. right-of-way known as Copeland Drive in its entirety and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4 and Block 1, Lots 26 through 28 shown on the subdivision of Sugarloaf Highlands, Section 1, recorded in Plat Book 7, Page 43, situated in the Windsor Hills Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: / ~~ ~~vrn.~c^-e4 EXECUTIVE SUMMARY The petitioners, Frank D. Porter, III, and Beverly Porter, are requesting the Board of Supervisors to vacate the referenced right-of-ways and easements as shown on the attached map, by ordinance, in order that they may remove these encumbrances on the property and develop their proposed subdivision. BACKGROUND The petitioners, Frank D. Porter, III, and Beverly Porter, are requesting the Board of Supervisors to vacate the western portion of Carolyn Circle, approximately 600 feet in length, all of approximately 220 feet in length of Copeland Drive and all easements shown on the attached map, by ordinance. This action is being requested so that all encumbrances can be removed from the property in order that the petitioners may proceed with the development and platting of the Longridge Subdivision. A portion of Sugarloaf Highlands, Section 1, has been developed. The development portion consists of multifamily dwellings (duplexes) which front on two private streets, Elbert Drive and the developed portion (approximately 640 feet in length) of Carolyn Circle. The western portion of this subdivision where the right-of- ways and easements are shown on the attached map is undeveloped. R SUMMARY OF INFORMATION Roanoke County staff is requesting that the described right- of-ways and easements as shown on the attached map be vacated in accordance to Chapter 11, Title 15.1-482 (b) Code of Virginia, 1950, as amended by the adoption of the attached ordinance. The Department of Engineering and Inspections is not aware of any objections to this vacation. County staff has no objection to this proposed vacation on the following condition: 1. That this ordinance does not become effective until Longridge Subdivision plat is approved by Roanoke County and recorded in the County Clerk's Office. The first reading of this proposed ordinance is scheduled for May 9, 1995; Public Hearing and Second Reading is scheduled for May 23, 1995. FISCAL IMPACTS None STAFF RECOMMENDATION The County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the referenced right- of-ways and easements and instruct the County attorney in preparation of the ordinance to include the condition requested by staff. ~ MITTED BY: APPROVED BY: ~~ ~~ ~~ nold Covey, Dir ctor Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens cc: Paul Mahoney, County Attorney ~. /~ HI~R~ .o~F W =6RIDlE 5 moo- %\ A /ti.9~~. ~~ F1~•_F.r""e"`_r~^ E]~. c~ e1 v ta~iGDFg'Y ~:>,~ c= ~~?°?g"'> ~~1i~5~•,tw..~.yic /~~ 5 a+.on pc ac: ~ ° .i"•~sicOc p~C~ ?P' Y~'~ .. - L Y -. _ ..L aBB. 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Prc. ?fi ROANOKE COUNTY BOARD OF SUPERVISORS PROPERTY BEINC CONVEYED TO -~-'' ""`~1 FRANK D. PORTER, UI & BEVERLY V, PORTER FRANK D. PORTER, pl & BEYERLY V, PORTER PROPERTY BEING CONVEYED TO ROANOKE COUNTY BOARD OF SUPERVISORS ~ QC~ -- / !~ . ~~ ~ ! 2' O~ !! ~I:w i~~Tt ~lf~ V ~ --- _ \ K ! '- L ! _~ '~' `\ ~ \ ~ ~ ~~\ _ _ [/ 'mot'--' (i,'.' 0 !~;-~ -, N ! U \\ ter'-- ! ! ~ ' ! ~, ~ --"r` ~ 4 [ 3 Q~QI,F~ ,qi ! ~::. ~Iit~t SIG / ~HC~ f i i ~i•. t / [ ~ [ ROANOKE COUNTY LONGRIDGE SDBDIVISION ENGINEERING & FRANK D . PORTER, III and BEVERLY V . PORTER INSPECTIONS DEPARTMENT ""` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY_ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE VACATING A PORTION OF THE RIGHT-OF-WAY KNOWN AS CAROLYN CIRCLE, THE RIGHT-OF-WAY KNOWN AS COPELAND DRIVE, AND ALL PUBLIC EASEMENTS LOCATED IN BLOCK 2, LOTS 29 AND 30, BLOCK 3, LOTS 1 THROUGH 4, AND BLOCK 1, LOTS 26 THROUGH 28 (PLAT BOOK 7, PAGE 43), SUGARLOAF HIGHLANDS, SECTION 1, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Frank D. Porter III and Beverly Porter have requested the Board of Supervisors of Roanoke County, Virginia to vacate a portion of the right-of-way and temporary cul-de-sac known as '~ Carolyn Circle, the right-of-way known as Copeland Drive and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4, and Block 1, Lots 26 through 28 in the Sugarloaf Highlands, Section 1 Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 7, at page 43 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 9, 1995; and the public hearing and second reading of this ordinance was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That portion of the right-of-way and temporary cul-de-sac known as Carolyn Circle, the right-of-way known as Copeland Drive and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4, and Block 1, Lots 26 through 28 in the ~~ Sugarloaf Highlands, Section 1 Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 7, at page 43 of record in the Clerk's Office of the Roanoke County Circuit Court, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Frank D. Porter III and Beverly Porter shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transac- tion and in addition, shall be responsible for all costs and expenses associated herewith. 4. That as a condition to the adoption of this ordinance, Frank D. Porter, III and Beverly Porter shall record a final subdivision plat of Longridge Subdivision in the Clerk's Office of the Roanoke County Circuit Court. This subdivision plat and recordation shall be subject to review and approval by the Roanoke County Subdivision Agent. 5. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. g:1...1may9.95~sugarloEord ACTION NO. ITEM NO. "'"'~~"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE FRIENDS OF THE BLUE R~IDGE~PARKWAY COUNTY ADMINISTRATOR' S COMMENTS : ~~ /~ .,./~.r'~swl EXECUTIVE SUMMARY: This ordinance authorizes the donation by lease of office space in the Roanoke County Administration Center (RCAC) to the Friends of the Blue Ridge Parkway. It is proposed that this lease of office space in the RCAC be accomplished by a lease agreement which is revocable at will by the County. BACKGROUND' Friends of the Blue Ridge Parkway is a non-profit, Sec. 501(c)(3) volunteer organization, dedicated to preserving, protecting and promoting the Blue Ridge Parkway through conservation, preservation, education and advocacy. Friends has been instrumental in the Parkway Coalition, working with Roanoke County, Blue Ridge Parkway officials and private developers to resolve critical viewshed and Parkway protection issues. Roanoke County would like to help Friends further their work in the County, Virginia and along the entire 473 miles of the Parkway. Providing office space will put the Friends main office in Virginia, the first time in two years, with an auxiliary office in North Carolina. SUMMARY OF INFORMATION: Sections 15.1-24 and 15.1-25 of the Code of Virginia authorize the governing bodies of counties, cities and towns to make appropriations of public funds, of personal property, or of real estate to any charitable or nonprofit institution or organization, provided such organization is not controlled in whole or in part by any church or sectarian society. These Code sections provide authority for the board of supervisors to donate valuable office space in the RCAC to the Friends of the Blue Ridge Parkway. The board must first determine that such office space is surplus and available for other uses. Next the board must adopt an 1 .~- 3 ordinance authorizing this donation of County real estate to this charitable organization. Staff proposes a lease terminable at will by either party. The Friends' use of this office space will be limited to approximately 200 square feet, the County would provide all utility, janitorial and maintenance services. The ordinance authorizes staff to negotiate an appropriate lease with the Friends of the Blue Ridge Parkway for this donated lease of office space. The first reading of this ordinance is scheduled for May 9, 1995, and the second reading is scheduled for May 23, 1995. FISCAL IMPACTS' The current rental value of office space in RCAC is $10.00 per square foot, including utilities, janitorial and maintenance, and the County is providing this organization approximately 200 square feet of office space. ALTERNATIVES' The Board may either: 1) adopt the proposed ordinance and donate by lease this office space to the Friends of the Blue Ridge Parkway; or 2) it may decline to adopt the proposed ordinance. STAFF RECOMMENDATION: The County Administrator recommends that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ~~ ~~ - ~m Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by 2 Eddy Johnson Kohinke Nickens Minnix Vote No Yes Aba AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AUTHORIZING THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE FRIENDS OF THE BLUE RIDGE PARKWAY WHEREAS, Sections 15.1-24 and 15.1-25 of the Code of Virginia authorize the governing bodies of counties, cities and towns to make appropriations of public funds, of personal property, or of real estate to any charitable or nonprofit institution or organization, provided such organization is not controlled in whole or in part by any church or sectarian society; and WHEREAS, these sections of the State Code provide authority for the Board of Supervisors to donate valuable office space in the Roanoke County Administration Center (RCAC) to the Friends of the Blue Ridge Parkway; and, WHEREAS, the Board of Supervisors has determined that certain office space in RCAC is temporarily surplus and available for other public uses, and that the donation by lease of this office space to this charitable, non-profit organization will serve other public uses; and WHEREAS, pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading of an ordinance authorizing the donation and use of County real estate was held on May 9, 1995. The second reading on this matter was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: .~ 1. That it is in the County's best interests to enter into a lease agreement for the use of valuable office space located at 5204 Bernard Drive in the Roanoke County Administration Center by the Friends of the Blue Ridge Parkway. This lease agreement shall be terminable at will by the County and the use of this property shall be limited to office uses for the charitable and non-profit purposes of this organization. 2. That the County Administrator is authorized to negotiate and to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the charitable purposes of this transaction, all of which shall be upon a form approved by the County Attorney. g:~..~may9.95~friendbcord ., ACTION NO. ITEM NO. '° ~ AT A REGULAR MEETING OF THE BOARD O.F SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~_ EXECUTIVE SUMMARY' This is the first reading of an ordinance to sell four surplus well lots, in response to the receipt of offers for same. BACKGROUND' On October 25, 1994, the Board adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the annual advertisement and publication of the surplus real estate list, inviting bids from the public. This notice and list of properties was advertised in the Roanoke Times & World News on April 9, 1995. Once an offer is received, staff submits the offer to the Board of Supervisors in executive session after evaluation by the County Administrator, County Attorney and Property Manager. If the Board wishes to proceed, then the County Attorney prepares an appropriate ordinance for first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. The identity of the offerors) and the amount, terms or conditions of the offer(s) or bid(s) shall be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. 1 ti SUMMARY OF INFORMATION: On April 25, 1995 the County received four offers for surplus real estate. These parcels of real estate are identified as follows: Algoma Park Ardmore Hunting Hills Penn Forest FISCAL IMPACTS• Tax Map Parcel No. 87.06-2-22 Tax Map Parcel No. 28.09-2-40 Tax Map Parcel No. 88.13-3-28 Tax Map Parcel No. 87.06-6-1 Pursuant to Section 16.01 of the Roanoke County Charter, the proceeds from the sale of capital facilities, including real estate, shall be paid into capital facility accounts and expended therefrom solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. ectfully submitted, ~ p~ Paul M. 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PO Algoma Park 87.06-2-22 e/ i V C O 0 MAP REVISIONS PREP4RE0 BY PATE IPARCEL~ SATE (PARCEL DATE PARCEL DATE PARCELIREMARKS: FORMER ROAD WANE NG4TE AF'PR A154L AND MAPPING SERVICE ?-_31-e1 _S_eb il='~-eea 6,6.1 12-11-89 --~- PRIVATE DRIVE - - 12.31~82~29~91.12•!1-?6 ~~.A9.I182 C2.31-92 __ __ 12_31-841'r !61 ~2~!1 ~97 •~ >.:B ,2_9.91 R CA40KE, VIRGINIA 12-31-BN'D 4,4_1 •~2-!'-?' '_'' 2.'!~_ __ --~- ~-- Ardmore 28.09-2-40 h7ti . r 3 _ ' 2 7a ~ 1779e '•7 P/0 87.12-I-21 :e67 ` 32 ~' - O ' - O 2 I • • 1001 17e )7 ~ " ~" f 8 / p ~°` ._.. ~ f o, •921 N ~.r '+ :+ 7/67 0 14 8 4d7e / - ~ ~+' C F 4A26 w ~ P+ J 4 J aYj V ,1],, ~ / I J+ ^ 3 21 ° ~ N W 4921 \ 3, sru i 49z'i 15 49J1 / J • 7 ~' 2 I ; '~ ~ ~" j 7 ~ s 49// S v 4eoe I ~ slf / `r i" - _ u e ,97 l `e 33 at - 21e 29 7s t~ ? 9 ~ / ~ i.t.l ' / os ~M07 0 _ 4940 /I 4 i f ~\\\~ / xrx at o • "' ^ .~ / 3 16 or ~ 4s'1 R_ ee - ~' ~, Hunllnq ~ r 17 `e ~ 3/u s J/3l ea~ s eti N - Y 1ef7 32 •b t 4en 9 2 n ?~ I O 1 Ig ~ 3/43 ~~ 4Bed ~ n _ - / i7 4 g 28 Ise Rt. 1940 i 19 1946 - x° ]u I ~ 3/46 =6,1 ~ 31 f ,. I I 49/O •o / b1l ~ L7 , .. ' 36 ~/10 - G - J/J9 1= IS/3 • ~ ~ G ]x°• P/ 0 87.12-I-21 s 1 `a°Z jfs ~ / S ~z7r xzo1+ J O •e1• , ~" ° 3 "+ I • 100 33 O • ~ a s/J4 / ~r ]• x.a r7 I]e )T f. _ .e u _ - ae ~ .~ 1915 c ~ ~ `~ J "g A ~ - 29 ~ r h• `~ ' 1)t.fr 1. • / i U ~yy1 • ~ e 27 r n r• I3/127 .7.e ' ;, 21 ° E Y J 26 ` 3 ~ 3O 0 31 4913 Cif r O / 4$76 ~ ~ 5 4940 '; Ip ` 49.6 I 8 29 ot/ J007 $ // _ 7°~ =»t / / ,., a ~ _ 3/11 - IA e O J `~ a A Is. ii Road 19J/ . ^ J i•' - A x2' ~ 30/1 ~ ~ '~ ~ O!// °7 )f a / •t1 T~ '7 0 ~ ! .7 to 7. 25 1 zA7 __ ..] e, 30 ~ ~ 3001 `e)>•' " A 49/! 01 5 U - - 19/9 , • a JO/s 30/1 ~ , ~ ~ 3 " ` 19 /' ~Q++ •^~ 24 4917 ~ b / 21 $ ~ 30/O o • o - 8 J ~ 20762 /. ,,x 07 • .7?z ~ 30/3 ~ O 18 ~ ° /f 12 II J ,Td t• 2 00 °r f ~ 1/ 1 I 1 30/4 ~ s7 ~. • ~ N , ` , O 13 Y 3030 1ox ez 1a /s /, ~0 .z y I , " ~~' 17 J • 3O4e a' 7s so ez uz ]a 8 9 \ ^` 16 14 1.42Ac O I I I.OOAC I "j~ ,+~ 21 _ 30/J +s / / ` 15 c 3a4o `~.~ / ,•] f'1 / 1z~ SOE I I ~ / Soo3 30J1 „ a 24 •~ „ 23 _ 22 3021 JOZB ^/ De ~ / .. b S - . 171.66 ^ 71 M 77 )717 / 25 4019 I . ~~ Gams _. Road _~ ~ r'~ Rood ~"`je .,...! ..r, ,,: ~ Hunting Hills 88.13-3-28 ~. ~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject properties, having been made available for other public uses before permitting disposition by sale, are hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 9, 1995; and a second reading was held on May 23, 1995, concerning the disposition of the following parcels of real estate identified as follows: Algoma Park Tax Map Parcel No. 87.06-2-22 Ardmore Tax Map Parcel No. 28.09-2-40 Hunting Hills Tax Map Parcel No. 88.13-3-28 Penn Forest Tax Map Parcel No. 87.06-6-1 4. That offers for said properties having been received, the offers of to purchase these properties for the sum of Dollars is hereby accepted/rejected. i '~' 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. g:...~may9.95~surpsale.ord ACTION NO. ITEM NO. °~~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING THE FINANCING OF A LOCAL PUBLIC WORKS IMPROVEMENT, BONSACK COMMUNITY SEWER EXTENSION, FOR MICHAEL DUNN COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This .ordinance approves a public works project namely Bonsack Community Sewer Extension, and authorizes the financing of the cost of these improvements over a ten year period of time by one of the property owners benefiting from this project. SUMMARY OF INFORMATION: Three residents of the Bonsack Community contacted the County for assistance with respect to resolving a public health problem, namely the release of raw sewage into the environment. Only one of these three residents can install a septic system meeting the requirements of the Health Department. The construction costs for this extension of the public sewer system is estimated to be Twenty Thousand Dollars ($20,000.00) plus off-site facility fees (3 @ $1,000.00) of $3,000.00 with a total cost of $23,000.00. The County Administrator negotiated with the three property owners a total cost including off-site facility fees and credits not to exceed $20,000.00 so that each party would be required to pay $6,667.00. The $3,000.00 cost difference will be resolved by a combination of the following methods: (a) the Utility Director credited 25% of the off-site fees towards the construction cost in accorance with the off-site credit policy; (b) the Utility Department staff performed engineering and survey work in-house; and (c) working with the contractor to reduce costs. If the actual construction costs are less than the estimated amount, the property owners would be given the benefit of the actual cost, if the actual costs exceeds $20,000.00, the County would be responsible for any increase. 1 ~.,~ ""~ Initially each property owner was to pay their portion one- half upon the execution of an agreement with the County and the balance due upon completion of the construction. Since that time, one of the property owners has requested that the County allow him to pay his portion of this cost over 10 years in accordance with the provisions of Ordinance 112288-7. The Board may recall that Ordinance 112288-7 authorized certain procedures for the financing of local public works improvements, authorized the imposition of special assessments upon abutting property owners, and provided for certain procedural protections. This ordinance also provided that approval of such a public works project and its financing may be authorized by the board upon the adoption of an appropriate ordinance. FISCAL IMPACTS• Actual construction costs and off-site facility fees will be collected from the three property owners benefitting from this public sewer system extension up to $20,000.00. If this ordinance is approved, the Board would need to authorize expenditures of $6,667.00 from the unappropriated balance of the sewer fund. These funds would be reimbursed from Mr. Dunn's monthly payments. STAFF RECOMMENDATION: Staff recommends that the board adoption of the attached Ordinance. Respectfully submitted, Gary Ro ertson, P.E. Utility Director Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by favorably Approved by: consider the Elmer C. Hodge County Administrator Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix 2 ,7 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AUTHORIZING THE FINANCING OF A LOCAL PUBLIC WORKS IMPROVEMENT, BONSACK COMMUNITY SEWER EXTENSION, FOR MICHAEL DUNN WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to three residents of the Bonsack community; and WHEREAS, the extension of the public sewer system will alleviate a critical public health and safety problem; and WHEREAS, one of the residents, Michael Dunn, of 4612 Bonsack Road, has requested that the County allow him to pay his portion of the costs of connection to the public sewer system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of the Ordinance was held on May 9, 1995 and the second reading was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board authorizes and approves a local public works improvement project namely public sewer extension for a portion of the Bonsack community. The total cost of this public sewer project is estimated to be Twenty Thousand Dollars ($20,000.00) plus off-site facilities fees of Three Thousand Dollars (3,000.00); however, the ,~~. County agrees that the total cost of the project including off-site facility fees and credits shall not exceed Twenty Thousand Dollars ($20,000.00). 2. That the Board authorizes and approves the payment by Michael Dunn, of 4612 Bonsack Road, of his portion of the cost of extending the public sewer system in accordance with the following terms and conditions: Payment of Six Thousand Six Hundred and Sixty-Seven Dollars ($6,667) over ten (10) years at an interest rate of nine (9%) percent per annum. 3. That Emory H. Robinson shall pay one-third of the estimated construction cost of $20,000.00 dollars, one- half upon the execution of an agreement with the County and one-half upon completion of construction. 4. That Edwin M. Cook shall pay one-third of the estimated construction cost of $20,000.00 dollars, one-half upon the execution of an agreement with the County and one- half upon completion of construction. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. g:...lmay9.95\dunn.ord • • • ~ ~ t 6 1 ~x~ ` a ' ~ ~' ~ 1 ~ ~~ ~ e ti ~ ~ ~ ~ ~~ i ~~ ~ ~~ _/ ` ~ 1 C , ,., ~ ~ ~ _ t ~ ~ ~ ~ ~ ~ \ .~ \ ~ ~ \ ~ J ` 1 . ~ d1 \ ~ ~ ~ V • 1 ~ ° \ W 3 3 A a \ ~ ~ ~ v 2 Z m m a ~ 0 .. 0 2v ~ 22 , C ~ o CC„ m ~ ~ ~ °a a U 2NY Q ~~~ z. Ct1 O ~ U ~ ^ 1c U i' ./ ' ' i U /' ~ 4i m ~ N /y~ 1~1 ACTION ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTIONS 4-4, DEFINITIONS, 4-10, OPERATIONS, 4-11, SECURITY, 4-12, SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND 4-13, ENTRY AND INSPECTIONS, ENFORCEMENT, PENALTIES OF ARTICLE I IN GENERAL, OF CHAPTER 4 AMUSEMENTS, OF THE ROANOKE COUNTY CODE TO CONFORM THIS ORDINANCE WITH STATE POSTING REGULATIONS FOR WATER QUALITY AND TO PROVIDE AUTHORITY TO THE HEALTH DIRECTOR TO NEGOTIATE RECOMMENDATIONS AT EACH POOL SITE ON ISSUES RELATED TO PUBLIC HEALTH AND SAFETY WITHOUT EXERCISE OF REGULATORY OR ENFORCEMENT POWERS COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On June 28, 1994, the Board of Supervisors adopted additions to the Roanoke County Code authorizing the Health Department to conduct inspections of public swimming pools operating in the County. Subsequently, the Virginia Department of Health has adopted "posting" regulations for various water quality factors which are less stringent than the requirements in the current county code. In addition, numerous comments have been received from owners of pools covered by these code sections and from companies which service such pools with requests for changes in the ordinance provisions. SUMMARY OF INFORMATION: After a series of meetings attended by County citizens involved in the ownership, operation or servicing of swimming pools used by members of the public, differences still remain as to the final language proposed for amending several of the current ordinance sections. The Roanoke County Health Department is recommending that it operate its inspection program during the 1995 swimming season in the form of a recommendation process. (See attached letter from Molly L. Rutledge, M.D., Director, Alleghany and Roanoke City Health Districts.) The Health Department would still have the authority to receive applications, conduct inspections of public swimming pools and issue permits. However, it would not exercise any direct enforcement powers but would work ~~ with each pool to develop a unique set of recommendations for this pool season that would promote safety and health in that pool's operation. The current ordinance requirements, with the few amendments proposed based upon a current consensus of opinion, would serve as a guideline or basis from which this recommendation process would proceed. Using the experience gained from the inspections conducted this year, the Health Department will work with interested citizens next Fall and Winter to further refine the health and safety requirements. As a result of the meetings with County citizens and of changes in state regulations, changes to the County's swimming pool ordinance are proposed in the following area: 1. Pool operations: Attempts to clarify the requirements as to number of life guards on duty and allows more flexibility in replacing pool operators. 2. Posting requirements - "Ph" & disinfectant levels: To bring the County's ordinance into conformity with the new state regulations "Governing the Posting of Water Quality Test Results", subsection (d) of Sec 4-10 is amended to only require tests of the Ph and disinfectant or chlorine levels in a pool once a day or every 24 hours. 3. Safety equipment and pool markings: Responds to concerns regarding requirements as to first aid equipment and current construction standards for pool markings. Concerns have been expressed regarding a "full-length backboard" which might be improperly used by untrained individuals. An additional area of concern expressed is the requirement for first aid kits and public telephones. 4. Enforcement: Specifies rights of pool owners to receive specific written notice of violations and an opportunity to respond. Clarifies authority of Health Director to negotiate corrective steps and defines time limits on appeals. FISCAL IMPACT' A minimal financial loss to the County's general fund is anticipated at this time. These amendments remove the $100.00 fee charged by the Health Department for inspections during this transition year. STAFF RECOMMENDATION: Staff recommends acceptance of the Health Department's proposal to negotiate recommendations with pool owners/operators for the 1995 pool season to permit more time to bring forward additional amendments to the current pool ordinance provisions. S~ Respectfully submitted, Jo ph B O enshain Se or Assistant County Attorney Approved Denied Received Referred to Motion by: ACTION VOTE Eddy Johnson Kohinke Minnix Nickens No Yes Abs FROM 6OTETOURT HD 9`.114.1995 1c: 9S I AI,LEG)E!<ANY HEALTH DIST'RIGT p. a. soX zzo e~M~9 the P.opi. or Fincastl8, VA 24090 Auphany County Botetoun County Ramokeu~unty PLEASE NOTE OUR NEW TELF•f'HONE NIIMBIrRS CIN of Clifton Forpe Telephone: (703)47'3-$22b city °oi s ;m°10" ~acsfmlle; (703)473.822 May 4, 1995 Mr. Joseph B. Obenshaln County Attorney County of Roanoke Administration Center P. O. Box 29800 Roanoke, Vlrafnla 24018-0798 F. 1 f s l i Tei, 70~8tt7.7900 Fa,t No. OS7-0aot Molly L. ht~p~n Mediael Wrector Petty P. TUror Adminhlnlor Linda M. FnfnCh Nurao MonepOr A. M. •MO" owes t3anltarian MaMper Nancy 8. Harvey Nurse Practltfoner MeneQer RE: Roanoke Gounry Swimmfng Pool Qrdinance Dear )oe: As a result of the customer reaction to the imp(ementatlon of the Roanoke County Swimming Pool Ordinance and as a result of the meeting on the evening of May 1, 1995, I would like to suggest to the Board of Supervisors that the current Roanoke County Swlmmin~ Pooi Ordinance regulations be maintained in the form of recommendations For the remainder of the 1995.96 season. This would mean that the Health Department would have authority to negotiate recommendations at each pool site and each pool would potentiat[y have Its own unique set of re~ufatlons/recommendations for the upcom(ng pool year, We wl[I utilize the Inspection process this year to work out the unique needs and situations of each pool in order to develop regulations and/or guidelines which promote safety and health in the context of swimming !n the Roanoke County community. We would sti![ want to maintain the authority co receive applications and Issue pem~lts, but It would be under a recommendat(on mode rather than a regulation mode. Please let me know If you need further clarification and i hope this Is satisfactory to everyone. I ant, Sincerely yours, ~~~ Molly .Rutledge, M.D.~ Director Alleghany and Roanoke Clry Health Districts MLR/k)d CC: Mr. "Fuzzy" Mlnnlx Mr. Richard 'Tabb Jb AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AMENDING AND REENACTING SECTIONS 4- 4, DEFINITIONS, 4-10, OPERATIONS, 4-11 SECURITY, 4-12 SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND 4-13, ENTRY AND INSPECTIONS, ENFORCEMENT, PENALTIES OF ARTICLE I IN GENERAL, OF CHAPTER 4 AMUSEMENTS, OF THE ROANOKE COUNTY CODE TO CONFORM THIS ORDINANCE WITH STATE POSTING REGULATIONS FOR WATER QUALITY AND TO PROVIDE AUTHORITY TO THE HEALTH DIRECTOR TO NEGOTIATE RECOMMENDATIONS AT EACH POOL SITE ON ISSUES RELATED TO PUBLIC HEALTH AND SAFETY WITHOUT EXERCISE OF REGULATORY OR ENFORCEMENT POWERS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia adopted Ordinance 62894-18 to add certain sections to the Roanoke County Code in order to clarify the legal authority of the Roanoke County Health Department to carry out courtesy inspections of public swimming pools to insure their operation is in accordance with Virginia Department of Health regulations governing such pools; and WHEREAS, since the adoption of this ordinance, the Virginia Department of Health has adopted regulations governing the posting of water quality test results which contain requirements which are less stringent that those contained in the county's ordinance, but other state regulations dealing with safety issues have been held in abeyance for the foreseeable future; and WHEREAS, experience gained during the administration of the county's ordinance over one operating season has produced suggestions for improvements of some provisions of this ordinance, and the Health Department wishes to proceed for the 1995-96 season with the authority to receive applications and issue permits and to ~."` negotiate recommendations addressing health and safety concerns at each pool but to refrain from the exercise of any regulatory enforcement powers; and WHEREAS, the first reading of this ordinance was held on May 9, 1995; a second reading was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article I. In General of Chapter 5, AMUSEMENTS of the Roanoke County Code be amended and reenacted to read and provide as follows: Sec 4-4. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: Public swimming pool: Shall mean any swimming pool, other than 2 ~7 used exclusively for therapeutic purposes. Sec. 4-10. Operation. (a) Each swimming pool owner shall require an operator to be available except when the pool is out of service. (b) Lifeguard(s) shall be required and present at all times during operation based on the following criteria: ................... (1) pools of 2,000 square feet of '~T'~~" surface area or ................... more and open for use - minimum of one (1) lifeguard; (~) pools of 2, 000 square feet or more €€€'` shall provide 1 lifeguard' "`for ~ ~ every ~75 swimmers and 1 lifeguard for each 25 swimmers thereafter. (~) pools with a r~v;a~` surface area of less than 2, 000 square feet, aricl having less than 75 swimmers present shall be required to provide a designated supervisor to oversee swimmer activity provided, however, that a sign is posted as follows: ~~Warninq; No Lifeguard on Duty. Children under the age of 14 should not be allowed to use the pooi without an adult in attendance.~~ ................. (~) pools., of less than 1, 000 square feet o;!' ,. ;s~.rface ~re~t may be used without a designa~ecl lifeguard fall of the following criteria are met: a. children under 14 years of age are not allowed to use the pool unless accompanied by an adult; b. no one shall be allowed to be in the pool alone; c. a sign be posted exactly as stated in (b)(4) above. :: i....:~~:;:_~:p:::i::•~.•~:;:<;ya:;:,: ~;_;~::~:;:iiiiii::i;.;::>:.:i:::.>:.>::;:.:;;:;...::'i;:y:::::.>::::.>::>::>:::;;.:;.;...:i::i::i`:.>.~ .... ...... ... ...: .... :...................a...... ...... ........... 2 Si5•~::::::... :.~ ` :: ' :i `i2:i:;:;> :; .:...::.:.; : ;i ::: ' : ' : ::i::i[:; ..:::ii:i:ii:::::::.: ':.:::::.: ;iiii:: :> ::; `.:"i~ ~: ~':. `:. ~ ::::: ~'t.'' ~ ..:[:[:ii:i ::'~:fi :i: ( ~.....Pc3 1~., regardl~~s off.:iii;tY~e~,r::::>::::~~~::::>::::;<~~~u .~.~~»::»~! .»::::>::~. sWzmm~r~ ar < more w.~~.~.:::>::>:::<~~: <.;:::r~.::.:. s~~d:::«:::<'~©::::>::::>::Y~a~e;«:::::: d:~signatec~ 1~,f~a` 3 \ f (c) Operators and lifeguards shall be required to possess a current certification meeting the current standard for a pool operator or lifeguard as recommended by the National Recreation and Park Association, the American Red Cross or other accredited agency reco ed niz g b th a Health Y Direc or. t :::.::::1~ ::::.:::::::::::::~::::::::::::::::::::::. ........................................ ..................................................... P.:::::::~ ::.::::::::::::::::: .......................................................................................... :::::::::P:::::::::::.:::::::::::::::::::::::::::::.:::::::.~:::::g ::.::::::::::::::: ............................................................ . .p.:::::::::::::::::::.:::::::::::::::::~.:::::::::::::::: .................................................................................................................................................................................................................................................... A~~~r ~~~h~.n the m~t~~a.ate!~.lr p~e~~d~.ng if vc~~;;mpnh~and .~~-a .................................................................................................................................................................................................................................................... (d) A bound log shall be maintained by the swimming pool operator on the premises which shall contain the time and dates of the chemical test performed, results of those tests and initials of the persons who performed the necessary testing. The log shall be retained for a period of twelve (12) months. 1. The log shall include the following at the specified intervals: a. all chemicals added, including quantity and time added - as needed; b. personnel and changes in personnel - as necessary; c. injuries - as necessary; d. maintenance operations including backwashing and vacuuming - as necessary; e. disinfectant levels - every ~~~ hours; f. Ph balance - every 4 ~~ hours; g. stabilizer - weekly; h. alkalinity and calcium hardness - weekly. (e) Swimmer load shall not exceed a density of one (1) person per twenty-seven (27) square feet of pool surface area. (f) Animals, fowl and/or pets shall not be permitted within the pool area. This section shall not apply to working dogs, such as seeing eye dogs. Sec. 4-11. Security. ...................... na~1;~, all entrances and exits to the pool area shall be secured ....................... ...................... ....................... ...................... against entry whenever a pool is not in operation. The fence or other security provisions shall be maintained and in good P~St~l~><>?>:.;:.:~mines>~>1~vl~>€a~ele~s~>>~~: conditions. ..a .............. pr~v~nt u[nauthar:~.ze~.:entry::.by m~ncrr~ ..~r~ an g'u~~t~ . Sec 4-12. Safety and Rescue Equipment; Other Safety Features ....................... (a) Every l swimming pool shall be equipped with the following aids to safety and rescue which shall be readily accessible at all times: (4) A readily accessible room or area designated and equipped for emer enc care of casualties. ~3~teus~>>rtzoln»<~~! g Y r.±ea~~ly;:ava~.lable ~~ c3a~~ ~rvxim~.ty t© ;:the;><~oc~li fhe; 5 ....- J -- ~, .:. :...:.:::...:.. .::::::::::::::::::::::;::::;:::>::.:-ay.;>;~e~a~gn~~~.::: ~,::::~~o~::: ~.~€.~h.~.n.::~.~s::::czw~~x~~h~..::::: ~an~~~~'~~~:~~ .pu;~pa~e., Minimum equipment shall be the first aid kit previously- required, ~€~~?'_-'__~~t'. ~ea~d and 2 blankets. (6) On all swimming pools, the depth of the water shall be marked plainly at or above the water surface on the vertical wall of the swimming pool and on the edge of the deck next to the swimming pool. Numbers and letters ...................................................... shall be a; ~~~xt€uz~Q ~ inches in size and of a good contrast with the pool wall and deck. Depth markers shall be placed at the following locations: a. at the points of maximum and minimum depths; b. at the point of change between deep and shallow ...................................... portions (~~az }'~~"~' „} point) c. at intermediate one foot increments ~~€_<~' points as to denote the water depths in the diving area. Sec. 4-13. Entry and Inspections; Enforcement; Penalties. (a) In accordance with the provisions of § 32.1-25 of the Code of Virginia, 1950, as amended, the Health Director or his designee shall have the right to enter any property to conduct 6 ','~ ~' (~ inspections and to ensure compliance with this ordinance. All public swimming pools in the county may commence operations each year only after being inspected by the Health Director or his designee and receiving a permit from the Director and after complying with all licensing requirements of the Commissioner of the Revenue. The Health Director is authorized to require each owner to complete and submit an annual application, all in such form as the Director shall approve. -Ha-~S-~-e~a-t-~e~s'~~~c ~e~~r~ra' ,1, ~e~~se-ire-e~e€e~-tire-~es~--e€~~s ---=r^=}=^--. (b) When the Health Director finds that any condition exists that endangers the life, health or safety of the users of any public swimming pool, he may order the facility closed until the ..................................................................................................................................................... .;:;>:::::::::..._,,::<::;::;+ ::.;:.:r,:.:i:::+::i '%:::i:::i ': ':»sss:.;::>:.>:.::>:;>::>s:.:i::i:>...:.rss:.;: }::<:::::: a:::.;:.;:.:;`::> ::::::::.:.:.:.:.:.:.:;;: ~: condition is corrected. ~h~n>>th~:»>:Hea:~th::<::::#~~r?~ct4~:::::>::~~n~~:::::::::that::::<::an .................................................................................................................................................................................................................................................... net~e :::t~a:::the ra~ner ~~::e s eca..~.~:.c:>:~~~t~ans:::>o:~:::::~.h:~:s:::>;~vc~e:>:::t~+th.:t:Ch<~: _ .:..::.:::::::::::.. .........::::.__ P.:::::::::::::::::::::::::::::::::::::..::.::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.:::::::::::::::::::::: ........................................................................................................................................................................................................................................................ .................................................................................................................................................................................................................................................... ~xa:st ~nc~:.::c~f ::the :v:~:~~a~:~..~~s;::::;~et ~vrth a.~ the.. ~e~a.ge ~~ va.c~:~;t~~: :.gin::>::>th~ :<:::~cux- ::: >: p .:::::::::::::::.::::::::::::::::::: ~a..a~n.::: ~f:::a~s:::: Gha.: t~x~..:::::~aha.c~.:::r~~~~. ........................... ::.:y':::.::.::.::._:::.....................................................................P............~........................................... th,~ea~t .n he.....~.#.~~ ::>:~zea:~,th::::.~r::: sa t::.;:::>....:::>::::..:.::::>:::.....,....::>::°... „„ : .... ....:::::>:: ;:.;:.;:.;:.;:.;:.::.:.. t.;.::...... ;:::.;:::~e:.;::.Y.:;.,;~~ any::>:::<tia,s~~ ~~ the pac~~.:::t:: ;:.: steg~ fcr the ~~r~~ecta,Qn of any, v~.e~.a~:'a.cans >a.~ cc~neu~..~~~~€;p<~x~.<h:< .......................................... p~;'~3ti?~ Continued failure to comply with these regulations 7 -~ `"•~ ~ ~-~,, :.;:.;:.;:.;:;.;~~~ ~.~ t3'~~=,.,:.;,~~.#:<~:<:>~7;~c~~~h...~~ S~~@~~ :t~,~;::;;~~i.~ t~~~~'~»>t7::::»s'31Z1~....~3~?;4~,:..:,~: 2. This ordinance shall be effective from the date of its passage. ~iiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~u _ _ _ _ _ _ _ __ _ _ AGENDA ITEM NO. `~ 'I - APPEARAl~TCE REQUEST ~ _ _ - ~ ~` _ _ PUBLIC HEARING ~~ ORDINANCE CITIZENS COMMENTS - SUBJECT: 5 ~~. ; n1 n1 i ,;,' w ~' c L I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ c c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c '~ decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to e do otherwise. - __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. - _ ^ SQeakers are requested to leave any written statements and/or comments e with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ c _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - i ~ i s fiiiiiiiiiiiiiiiiiiiiriiiriiiiiiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ittiit~~iiiiiilffiii~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE 5995-4 AUTHORIZING CONVEYANCE OF EASEMENTS TO APPALACHIAN POWER COMPANY AND BELL ATLANTIC EXTENDING ALONG BENOIS ROAD AND ACROSS A SURPLUS WELL LOT OWNED BY THE BOARD OF SUPERVISORS WHEREAS, Appalachian Power Company (APCO) and Bell Atlantic have requested easements for the relocation of existing public utility easements across property owned by the Roanoke County Board of Supervisors, located along Benois Road, and known as the Wheeler well lot; and, WHEREAS, APCO and Bell Atlantic require these easements as a result of a road widening project of the Commonwealth of Virginia, Virginia Department of Transportation; and, WHEREAS, the proposed easements will serve the interests of the public and are necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company and Bell Atlantic for the provision of public utility I services. 3. That donation of an easement for utility line(s) along Benois Road and the property known as Wheeler well lot is subject to the following conditions: (a) All costs and expenses of this relocation shall be paid by VDOT, APCO and Bell Atlantic; (b) VDOT, APCO and Bell Atlantic agree to restore and repair any damage to the County's property which may be caused by the construction, operation, or maintenance of said easement. (c) The existing APCO and Bell Atlantic utility easements are hereby abandoned and hereby reconveyed to the County. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~'1~~..~, ~ J Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections 2 ~.' QL ~' Qo~`t- ~ 0 90'.00 Rt.... --- :• SUS ~i L°~ ~\~ ~~~~ ~`T'\ !~~ 8500'00' Lt r ~ ?;~ ~t,~.• ~" aa~'~~° A~ ~/ T'238,645' ~d9• ••. :i~;6~ap ~' ~cD~~k~~ L-386.36' ~ o~ 0~s~ i \ ~' ~' ~o~ \\ R-260.435 t~~~v~` ~ ~~C~Q 5~P• PC.-14+32.09 ~.5c~~ 5~ Off. Rev. P.z'I6*7Q73 C5~ Gonst !~ PRG`IBt18.45 p•80'19'06"Lt ~ ~ / f ~ S•Zg- EQ\P T-LB'~.18' a^c G ' ;9 0 L-470.4E ,. ~g'(~~E 4 ~• ' 0~ ~ P.G.1~+77.55 .~ ~ ~' ~ ~ P.1.16+60.7 '. • ®® ~ Zne~ THOMAS RUSSELL CO.,ING tia ~' P.R.G.18+9T.97 •~ .. No ~ aH 474 PG.375 ~ 9a V-~5 M.P•H. ,' \~ o. ~~ ~ $ X~~''- ~ 6.39 Ac. ,~ ~~~ c a \ ~ .~ Ls 80' • ,~` • a ~' ~ t,\ - k,`.~; ~ Q~ t, O~(\"~ . `~~ \ Gay GQ~Qu PQ Q\, `y R~~p Pc GQ~ ~~~~~ 1 \ ~ti9~ ~~ cp \~ ~ , , 3 ~' ~~\~ ,ss.~ ioi ~0 Acs O \\ \ ~~, `. ~(p Z "~ -os. tjN2 ~ ~ ~ ~IgER OP:~ C CASIL• T_..~•'\ ~~•o~'~ \\ • '~ /. ~{ ~0 ~E ~ ff ~ ~ R.R. `! •fl, . / ~ \/ ~ ` ``'~ • s ~ J v ® ~ ~'f•~ ono ro ~~'~~' ~~1~ a, ® , ~ ,.,, THE STORAGE BINS INC.PoyJJ o ~ « / X10`` ~, - ~ 6~, „ ~ D. B. 1381 PG. ~l Z ~~ a 1 /~ 'S ~• Sx~Qh ~ ~~~ ' ~ L ~ 3. IIS Ac. (T°+al) ''r~ ~° o - ,~ ~ ~ ~ ~ o h h h w fG~ ~' k ~ a~7 ~ ~ V1 ~• ~ \ ~ ~• °G ti. ~• Q . G~' S~ e`~g> ~ ~~ ova . u, u, ~ ~ ~ ,~;~ ,fro .~ ~~ ~, °n ,~ '^ ~. ~ ~ i. \ s . ~s ~ $ $p Q ~ '~J ? ~ W 4- a J ~ O 's ~ .1 ~ Item No . ~,- _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: May 9, 1995 AGENDA ITEM: Relocation of Utility Easements COUNTY ADMINISTRATORS COMMENTS: ~~ ~~ EXECUTIVE SUMMARY: VDOT is expanding the right of way on Benois Road in the Cave Spring District. In order to do so existing easements for APCO and C & P Telephone utilities must be relocated. One of the affected properties is on the surplus list of the Roanoke County Board of Supervisors, Tax map no 87311-3-28. BACKGROUND: The Wheeler well lot 87.11-3-28 was abandoned and declared surplus. The widening of Benois Road will not affect the sale of the lot. FISCAL IMPACT: None SUMMARY OF INFORMATION: The offer to move the easement has been reviewed by Planning & Zoning and the utility of the well lot is not thought to be impacted. All costs and expenses in the relocation will be paid by VDOT, APCO and C & P. ALTERNATIVES: 1. Authorize the relocation of the APCO & C & P easements and the Administrator to sign contracts. 2. Deny the relocation of the APCO & C & P easements. STAFF RECOMMENDATION: Staff reccomends alternative one authorizing a relocation of the APCO and C & P easements and the County Administrator to sign the appropriate documents. A first reading was held April 25th, 1995. Respectfully submitted: Approved: 'I ~.~ 1 Elmer C. Hodge ~,1/ County Administrator ---------------------------------------------------------------- ACTION Approved Denied Received Referred to ( ) Motion by: ( ) ( ) Eddy Johnson Kohinke Minnix Nickens No Yes Abs ,,' Q•~ `' PSQ~,~~~ d - 90'.00' R+. Co~c• ~ `~ Q ~ Sur. !~ r {• ~\~ ~~~ C.i`r A- 8 5'00'00' Lt E~ h n '~~ D-22' ~ ~ox• ~~ aa~k~~ A~ T' 238.645' ~d9' -- - tae P p~~j'rjk~C{~ L-386.3b' ~ ,got ~cy~ i •. ~' ~' ~~ R-260.35 ~° v~` ~ O~CvQ~S~P' P. C.-14+32.09 ~-5 ~ y`~ p~. Rev. ~ P..~-16+7Q 73 ~5~`c Gonst. ~, ~~ PRG` IB+18.45 A-80' 19' Oc~" Lt. ~ ~ / •~ ~'' ~~ ~ ~2 ~.~RP J~D P `eg • R - 355 58, \g'(~~E~` ~. ~~' ~ ~ P.G.I~+77.55 o ~' ~ 1 P.1.16 t 60.73 \ \ ®® '(~ Z~P~ THOMAS RUSSCLL CO.,ING tia ~' P.R.C.18+97.97 •~ ., ~1o Q6 474 PG.375 ~ 9o Y-35 M.P.H. ~ o .:•'~~ g~ ~~~''- ~ 6.39 Ac. ,~ ~C~~ ~ a \ <•~ Ls 80' ~ ~~~: '`~ ~ ::':'::'X•' • ~G~' G ~5~ TTV~~ L. ~ tic ,L~ i ION \ \ :~, .' ~ \\ ®\ 3~5' ~,~5. Z~, ~ .•~ , i sly •,~. \~. ~`~, I'`L9J'`~ ~ ~~' ~ ' • _N ~9'0e-- a l \, ~ \ ~~ ~ (mss ' ~.3 Q~. X\~• ~yE ion- 10 p,c J ' ' O \\ .~ ~~ ~~ ~Pb ~a 1 cos, (%N2~ ~ f r fI6EF OPTIC CABLE_ T,~_-,_~--\ O ~S,,o~ ~ :'~. ~ •,:: ~ ~ ,.. ;~.;: 'r' • ono no ~-0 OLi~ ~ RKt~~ .... _-- ' ~•6 ^~~ .;Q: ~p ,,r.. ~~ E ILLS ~N' ~ >, , G.A~ t ADZ ~° ` ~•~ ° r etc . / ~ `` . s~r~'',~~• -'" r ~ •.~. to ~- / ~P ,~\'.y:~ a. ® ~ ~~,J THE STORAGE BINS INC:`~y ~ 3 (~/~ / V ~ / M J o ~ Vl /p~ -~ / - `" p. B. 1381 PG. Gl2 ~9 °c o 1 ~~ !5 .~7(•t5k~ Q~ / ~83]~Q' .y L v 3. X18 AC. ~~~tal~ fro h o ~~a9'o~` ~n ~ - 1. J, ~J ~. ~S H g g ' Q ,n \ J ~ ? 1 w ~' ~" --~ ~ g $ Y1 j W a' 1~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS TO APPALACHIAN POWER COMPANY AND BELL ATLANTIC EXTENDING ALONG BENOIS ROAD AND ACROSS A SURPLUS WELL LOT OWNED BY THE BOARD OF SUPERVISORS WHEREAS, Appalachian Power Company (APCO) and Bell Atlantic have requested easements for the relocation of existing public utility easements across property owned by the Roanoke County Board of Supervisors, located along Benois Road, and known as the Wheeler well lot; and, WHEREAS, APCO and Bell Atlantic require these easements as a result of a road widening project of the Commonwealth of Virginia, Virginia Department of Transportation; and, WHEREAS, the proposed easements will serve the interests of the public and are necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company and Bell Atlantic for the provision of public utility Ki services. 3. That donation of an easement for utility line(s) along Benois Road and the property known as Wheeler well lot is subject to the following conditions: (a) All costs and expenses of this relocation shall be paid by VDOT, APCO and Bell Atlantic; (b) VDOT, APCO and Bell Atlantic agree to restore and repair any damage to the County' s property which may be caused by the construction, operation, or maintenance of said easement. (c) The existing APCO and Bell Atlantic utility easements are hereby abandoned and hereby reconveyed to the County. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. g:~attorney~board\utilrelo.ord 2 1 i J ~~_ ~._.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE 5995-5 DECLARING A PORTION OF A PARCEL OF REAL ESTATE (PUBLIC SERVICE CENTER) IDENTIFIED AS A PORTION OF TA% MAP NO. 36.03-1-1 CONSISTING OF .06 ACRE LOCATED OFF RESSLER MILL ROAD AND INTERSTATE 81 TO BE SURPLUS AND ACCEPTING OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses, namely, the expansion of Interstate 81, is hereby declared to be surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995, concerning the disposition of a portion of the parcel of real estate, known as the Public Service Center, consisting of .06 acre, and identified on the Roanoke County Land Records as a portion of Tax Map No. 36.03-1-1 located at Kessler Mill Road and Interstate 81 in the Catawba Magisterial District of the County of Roanoke, Virginia. 3. That an offer for said property having been received, the offer of the Commonwealth of Virginia, Virginia Department of Transportation to purchase this property for the sum of One Thousand Twenty ($1,020.00) Dollars is hereby accepted/rejected. 4. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. i 5. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance ao~ ~ ~IN~A• Ua E•~I ' F R4~~K %. ~ Y •~ o pG.2p0 i oNl ~ .\ ~ 3oA3 ~ ~ w \'FE~Cc`'W ~.. l'0~'?,~.ti VpL~ .~ N BASELINE .4 L/ (~j3 \V~ .~ ~,cyjO • ~~sE.,~ ' \ ~, 277.45.00 P.C! O a ~, ;~7~ ,2 CcF, '~ •N \ lam' O~ ~ F~ 'Sf' .R 165.2 ~ oN SROP ~' ~ ~, PROP -n+\, ~r"O'~'iCFC~'9f('O,~ ~••6 76 •c;~ vN 7~ , Q FE-.Iyiw~ •50 & LA UNE 7,--`~~`~ ~S , ` ,' \ ~- 80Z_ _ ^ \~ 575 i ~~ -~~ ~ ~~ ~ ~-~/ ~ may/ I `` / -~-~ti,_; r1 , .\`~ 90NST'D.G,4,8 ~p ~ ~ ~ ry, . ~I%, 0 5.~,v,rAhr SEWER M.awvatE ` ~~~ i np . l0~$ ~ ~ / / ~, )y~, R~ my ~ ~ --•t-I-- GR-FOA-2 T ~'P'~ !l ,` I I o W J~ i i C ~ ~~. «\\\ I I ~~ I I `Z ~I ~~ I I ~~ ~ I ~: cCDy`f` I I ~°- ~g I I ~ ' o~I I~Z~- ~ Z~,I I c_~ r, _ I ,I` _ - - l~ - " I~~~ Il~ cv _ I owl o A$rN4CT _ OR~VE II J~I I o ~' ~ ~~' ~ ' J a ~w~80 I~~ ~ _ -- -- i -~~ I I I ~Eaa I IH-~~ I I Sur CL SBL Caul. CL .~ ~` -- -`~ --'- - - - ' ~ ti` _- ____ _ _ _ ~ -------~-~ i --~---}--~---~r-~-- '•4-~ED S/~ R '~~AIL TER,y/N,qC ST•L.GR-8 REO'D.2 T~,HS EC_STOHE _ _`~~~~~ NBL Caul, CL 1 % ~ , K~ jB. _3 • ~ ~ . TT-v-~r~=-,--4-Y-{ / T ~ ~ - 2 GR-FOA-2~ ~I E rv~ . ~ ~ v to . ' ,, 9 9r LCOY O '09 RAY,~/pN 'u• N/NCH 2/ PG ,528 6-/-B `~' ' D.BS -, ~ ~ ^~ I TOP • 1088.06 1 ~ ~ . ~ ,.~ b INV. • 107953 `~L.-J ~,: -= Q _~ PROP. •4W ~ ~~~ & LAIJNE - m PROP.FENCE STD.FE-ti'IS1'2 SANR~~~ fgWE~ ll8" H0118' •41 •4l \~ ~~ • 10790 625' BR17GE 0.!603 u r z ~. ~'CW ~ 1 i (~ N 1 i r7 _}'_-r-- VALUATIU ~ _8=6 - r~~"- ~~~~ 1 0l~ 'o I I 1 ~1 ~ waTER ~ MErER vA11LT 1 1 n 1 ~ I ` ~ 'u REGU~r"P _~ ~ ~ i Y I > I I ~~ ~W )~ 2~~ 23 i l23' •23 I 63 9 N8L EP ~ w~+ I '( II ~~ T 18; 02' Lt. ~(J II `'."--- -.[7%RT R0,4p - _ _- -----__ '-- --_ - L • 371.707' LrorJ I NBL Ca~s1.CL 444 0, ~ ;~' d 42'Ir03' U. ~~~1~~.1-''"= 5a7~85~9550 0 ~ ~ I Z \. ~' ~ ~ I ~ P1~58 J5 ~, ~,_'` 145, l~6' •1 2 ~ ~~ ~ ~ o ~ ~' `~ m' ~ R 285479' ~ ` M ~' AC S7o•9~.j, 1J ~ ~ ,,,~ P/ 582.0/28 }J NORFOLK SOUTHERN IiAILWAY ~ ~PT 592.05 VA! UATrON CENT FELINE ~ „-, ~~4 ; $' •L.S~~~l6b' I SEE VAL MAP V-IU•VA/45 =~(h`,U' . ~ ~ o ~~ ~ e • OA64G V•4CL, ~, d ! NO OeNerllne drOw 2~ ~~~N BASES/,y ,~ \ ~ L 6~ a' wldenlny regvlred -•Gb PT E ,` Q V • 70 AIPH ~ Prq~Po-romary W/denlnq ~, ~- ~ ~ f 1 i ~V I ~~ • Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: May 9, 1995 AGENDA ITEM: Ordinance declaring a portion of parcel of real estate (Public Service Center) identified as Tax Map No. 36.031-1 consisting of .06 acre located off Kessler Mill Road and Interstate 81 to be surplus and accepting/rejecting offer for sale of same. COUNTY ADMINISTRATORS COMMENTS: ~~ ,~ ~~ EXECUTIVE SUMMARY: The Virginia Department of Transportation is acquiring additional right of way for the expansion of I-81 in Roanoke County. One of the parcels of land needed for this expansion is owned by the Roanoke County Board of Supervisors. BACKGROUND: The Kessler Mill facility is adjacent to I-81. A .06 acre portion of this property is needed by VDOT to expand the right of way on I-81. This .06 acres is outside of the existing fence and will not affect operations at Kessler Mill. FISCAL IMPACT: $1,000 offer by VDOT-equates to $17,000 per acre-all costs and expenses paid by VDOT. SUMMARY OF INFORMATION: The Virginia Department of Highways is acquiring land necessary to expand I-81 in Roanoke County. One of these parcels is owned by Roanoke County at the Kessler Mill facility and is .06 acres in area. This land is outside of the existing fence at Kessler Mill and is not part of any expansion plans. The Engineering and Economic Development Departments were advised of this purchase offer and have no difficulties with the sale of this property. Sale of the .06 acres will not affect present or known future operations or programs. All expenses connected with the sale of this parcel would be paid by VDOT. ALTERNATIVES: 1. Accept the VDOT offer 2. Decline the VDOT offer 3. Re-negotiate the purchase amount i ~~~ STAFF RECOMMENDATION: Staff reccomends that the Board adopt the proposed ordinance to convey a .06 acre parcel to the Virginia Department Of Transportation following a first reading on April 25th, 1995. Respectfully submitted: P~ Approved: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Kohinke Minnix Nickens ~. / '''} • ~ ~ ~ (f j~Y Q p, g.120o FG. 240 ~ c ~ ~ x I I N`j~ °"` ""tom' _ c W 0 I I c..~ Ch,giyUN~ _ ~ a ~ ~~, ~ 12C O ~ r,i ~.L ~~ I I l \ ~ \ •FFYC ~ ~ , , T'0y? ` VALE , , N BASELINE II ;III ~ I 1 W((~~ J AU ~,~ ~!' ~ /,yv'° . ~ sF,~ `~\~.2~77.45.00 P.C, ~ TT I ,~~ II M ~I O 1 q f~ AOq ~ ~ ~(FCT FO/~ 9 'yam 2 .l~,g4,~0`~-~~ ` MON ~ t' I ~I °- I I c ~ ~ ~ O~ ~ ~F! ~/C ~. , K.:!S. R ~'S5,24 in ~ • ~11 j `Z o SROP ~ ~ ~. PROP f~\~~~E' p~' AE'co? ~,'6 76 ~; °N { b~~l I ~zz 1 9~, D.f'E--WiW •50 & LALINE~~~ ClE CS ,'~oo,I I I_ "~=y1==~,`_ 69 \YEC'_'--_" - - - ~_-~-._..` ;` ~I \ ~ --- l~"" III !II~N EC-~ W. - SON , ~ ~ ~ I o ~ I o J~J 5 ~ ~ . ASFHALr_ _ OF,VE 1 ~>. ~'~-~ - - - 0%B9 N~'D. G4-8 fIl'D. ~ ~ ~ ly ` ~ _ _ ~ I _, ~~ `.?, ~ ~I'",U `moo G~ ~' o 57jr ~ J '9.j.5~ J Sn~,TA,~~ ER MA,4\!7LE ~ ~ \ T c B W ~8O I, I as _ . _ /_ ~_ _; _ ~:4v • 1r.R0 h' 64' `~0~0.4' I ? Ll _ =a _ Sur.CL SBL Card ~ ~ ~` - -°~ -'~ - = -' ti=--~= = ~2 GR-FOA-2 ~ P'~ II EO'D. I fj'~~ I I : _ G _-----_ __ ______ ' ' I -_ __ _- _._ ~_ --------------~ _I I _ _ --4----~r-~T-'- - - - _¢-~--r-~--~---~-~--Q--~ - - - - - - - ".-T I N CW 'QED Sys R ~ORA/L TER,V/H,4L ST'L.GR-9 REO'D., "' ~ (~ - GR- 2 T!:NS EC_STOHE- _ _I - 1 1 _ ~ - - ' - ONC. i NBL Cau1.CL ----------------- 0 t,n ~t ~ ~v~0AT101 %----~ - -- - - N%jB. ~--%~-~-!-9-~=--.-1~'~-4--.-=~--~ / T`'T "'f 2 GR-FOA-2r ~r E ! 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UATrON CENTEFLINE ~~ ~ ~ ,~, _~~ ~l.S~~~6C)'~ 1 VAL MAP v-IU•VA/45 ~ 1~85~'~J m ~~ o ' SEE JJ~W- '~~ e • 0.0646 ~a `, v~'~i ! ~oN~~/~ rl~, ed 2~•TS~QOQPTG/~yE- `~`~. ~ Q rB6~ ~' V • TO AIPH ~ ~ L Prq~zPaverr!a>r W/denlnq .~ [~ ,1 ~ ~ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE DECLARING A PORTION OF A PARCEL OF REAL ESTATE (PUBLIC SERVICE CENTER) IDENTIFIED AS A PORTION OF TAX MAP NO. 36.03-1-1 CONSISTING OF .06 ACRE LOCATED OFF KESSLER MILL ROAD AND INTERSTATE 81 TO BE SURPLUS AND ACCEPTING OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses, namely, the expansion of Interstate 81, is hereby declared to be surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995, concerning the disposition of a portion of the parcel of real estate, known as the Public Service Center, consisting of .06 acre, and identified on the Roanoke County Land Records as a portion of Tax Map No. 36.03-1-1 located at Kessler Mill Road and Interstate 81 in the Catawba Magisterial District of the County of Roanoke, Virginia. 3. That an offer for said property having been received, the offer of the Commonwealth of Virginia, Virginia Department of Transportation to purchase this property for the sum of One Thousand Twenty ($1,020.00) Dollars is hereby accepted/rejected. 4. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. i K-a- 5. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. realest\vdotsale.ord I .~~. ~~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE 5995-6 AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO EURMAN V. WISEMAN, JR. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the hereinabove-described real estate was held on April 25, 1995. The second reading on this matter was held on May 9, 1995; and 2. This property consists of approximately 10.40 acres of real estate with improvements identified as Roanoke County Tax Map No. 73.00-1-6; and 3. That it is in the County's best interest to lease this property to Eurman V. Wiseman, Jr., in order to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as it may be necessary to utilize said property in connection with the Spring Hollow Reservoir Project. This lease is subject to the provisions of Section 15.1- 260 and Section 15.1-261.1 of the Code of Virginia, 1950, as amended; and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and i carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility J r Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: May 9, 1995 AGENDA ITEM: Ordinance authorizing the lease of 10.40 acres of real estate to Eurman V. Wiseman, Jr. COUNTY ADMINISTRATORS COMMENTS: ~ ~f ~'X--ISM-.e•IC_.~JC EXECUTIVE SUMMARY: A dwelling located on property owned by the Roanoke County Board of Supervisors at Spring Hollow Reservoir is being vacated by present tenants as of April 30. Past practice has been to lease the property on order to help maintain the house and 10 acres surrounding it. A legal ad was placed in the Roanoke Times and World News giving public notice of the availability of the house for rental. Eight calls or applications were received and a list compiled in the order that they were taken. Both the general public and Roanoke County Employees responded to the advertisement. The first applicant, a County Employee, has agreed to the same terms as the previous lessors, and to increase annual rent to $425.00 per month. The references of this applicant have been contacted and his employment confirmed. A copy of the proposed lease agreement and application are attached. Board approval of the lease is requested. A first reading was held on April 25th, 1995. FISCAL IMPACT: Rental payments will be paid into the Water Fund of the Utilities Department. No impact on the General Fund balance is anticipated. SUMMARY OF INFORMATION: A rental property owned by the Roanoke County Board of Supervisors was advertised as available for occupancy. A suitable tenant from applicants has been selected and has agreed to lease terms upon Board approval. ALTERNATIVES: 1. Approve the proposed lease 2. Deny the proposed lease 3. Direct Alternative uses for the property STAFF RECOMMENDATION: Staff recommends the Board adopt the proposed ordinance to lease 10.40 acres to Eurman V. Wiseman. A first reading was held on April 25th, 1995. r ~~- ~ Respectfully submitted: Approved: ~ ~;,,e~x..~ ~- Elmer C. Hod e ~~ g County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Kohinke Minnix Nickens No Yes Abs /~'= 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 ORDINANCE AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO EURMAN V. WISEMAN, JR. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the hereinabove-described real estate was held on April 25, 1995. The second reading on this matter was held on May 9, 1995; and 2. This property consists of approximately 10.40 acres of real estate with improvements identified as Roanoke County Tax Map No. 73.00-1-6; and 3. That it is in the County's best interest to lease this property to Eurman V. Wiseman, Jr., in order to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as it may be necessary to utilize said property in connection with the Spring Hollow Reservoir Project. This lease is subject to the provisions of Section 15.1- 260 and Section 15.1-261.1 of the Code of Virginia, 1950, as amended; and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. y, r ACTION NUMBER ITEM NUMBER ~ °"`~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS The five year term of L. T. "Leon" McGhee, Vinton District, will expire 06/30/95. 2. CLEAN VALLEY COUNCIL The two year terms of Lee B. Eddy, Board Liaison, and Vince Reynolds will expire 06/30/95. 3. FIFTH PLANNING DISTRICT COMMISSION The three year terms of Edward G. Kohinke, Sr., Elected Representative; Alfred C. Anderson, Elected Representative, and Mrs. Pat Dean, Citizen Representative and Executive Committee Member, will expire 06/30/95. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year terms of Lt. Art LaPrade, Police; Jeffrey A. Echols, Transportation Representative; Ms. Jackie Talevi, Legal Representative; H. Rodney Smith, Senior Citizen Representative; and Horace L. McPherson, Citizen Representa- tive, will expire 06/30/95. Lt. LaPrade, Ms. Jackie Talevi, and H. Rodney Smith have served two consecutive terms and are not eligible for reap- pointment. v ~' i L/-~ 5. PARRS & RECREATION ADVISORY COMMISSION The three year terms of Tim Hoelzle, Hollins District, serving unexpired three-year term of Rita Watson; Jack W. Griffith, Cave Spring District; and Bobby G. Semones, Vinton District, will expire 06/30/95. 6. ROANORE VALLEY REGIONAL CABLE TV COMMITTEE The three year term of James B. Dickey, Member at Large, will expire 06/11/95. 7. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year terms of Jean Glontz and Geoffrey Ottaway, serving unexpired four-year term of Patrick Shaffner, will expire 06/30/95. Ms. Glontz has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: YY~C.~.c~. ~J~• Mary H. Allen, CMC Clerk to the Board Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ _ Minnix APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Nickens ,~~ ~ ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 RESOLUTION 5995-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 9, 1995, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of Minutes - April 11, 1995 2. Proclamation declaring May 21 - 27, 1995 as Industry Appreciation Week. 3. Adoption of a resolution in support of the Virginia Department of Transportation Secondary Road Project: Ranchcrest Drive and Merriman Road. 4. Donation of a 15-foot drainage easement on property of Scott Stinson located on West River Road. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ,1'~ Mary H. A len, Roanoke County cc: File Arnold Covey, Director, Engineering Vickie L. Huffman, Assistant County ~• Clerk Board of Supervisors & Insepctions Attorney ,.. April 11, 1995 ~~ ~~ / 243 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 11, 1995 The Board of Supervisors of Roanoke County, Virginia, met • this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of April, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens (Arrived 3:09 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations April 11, 1995 245 Day in Roanoke County. Chairman Minnix presented the proclamation to Brian Duncan, Assistant Director, Roanoke County Economic Development Department, and Donnovan Young, Vice President, Cycle Roanoke Valley. Supervisor Nickens moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: BRIEFINGS 1. Report and Summary of the Roanoke County Visioning Process community meeting on~April 1, 1995. (Dr. James Sears, Chairman) Dr. Sears presented the report. He explained that this process will define the vision for Roanoke County in the future, specifically the year 2010. The Steering Committee first met on March 8 and have been meeting weekly since that date. The first community meeting was held on April 1 and over 100 attended. The participants were divided into 11 groups which will serve as focus groups for specific issues such as transportation, resource preservation, cultural opportunities, education, housing, environment and recreation. This process will last approximately three months. Dr. Sears reported that the next community meeting will be April 26 at Northside Middle School, with another meeting April 11, 1995 247 NAYS: None 2. Request for approval of the 1995/96 Roanoke Valley Resource Authority budget. (Diane Hyatt, Finance Director) R-41195-2 Ms. Hyatt advised that the Resource Authority budget must be approved by Charter Member Users before it can be placed in effect. The budget totals $10,394,950 and is funded generally through tipping fees. Included in the budget is the current disposal fee of $50 per ton from municipal waste, $55 per ton for commercial waste, a credit of $5 per ton for charter members and employee raises of four percent. The County will continue to receive a host locality fee of $300,000 and payment for providing accounting services. In response to questions, Ms. Hyatt advised that there is currently $10,000 set aside for the Bradshaw community, and that the County will continue to receive the host locality fee for the life of the landfill. Supervisor Eddy moved to approve the budget. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 41195-2 APPROVING THE ROANORE VALLEY RESOURCE AUTHORITY BUDGET FOR THE April 11, 1995 249 NAYS: None 3. R-41195-3 Rectuest for resolution su~DOrting RADAR's Grant application to provide transportation services in rural areas. (John Chambliss, Assistant County Administrator) Mr. Chambliss advised that a grant had been received from the Department of Rail and Transportation for the current year that will provide limited transportation service in the Hollins area. RADAR has prepared the $94,185 grant application which is generally a 50/50 match. RADAR has agreed to utilize funds previously earmarked for the CORTRAN program. He explained that the Hollins route was chosen because of the many adult care facilities in the area, and that the routes will be re-evaluated at a future time. The Board requested a report in six months to evaluate ridership. Supervisor Eddy moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 41195-3 SUPPORTING UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM (RADAR) APPLICATION FOR SECTION 5311 MONIES TO PROVIDE DEVIATING SCHEDULE TRANSPORTATION SERVICES IN THE RURAL AREA OF ROANORE . '. April 11, 1995 251 April, 1995. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REQUESTS FOR WORR SESSIONS 1. Request for Budget Work Session to Review Departmental Budgets. It was the consensus of the Board to set a budget work session during the evening session of the May 9, 1995 meeting. IN RE: SECOND READING OF ORDINANCES 1. Ordinance amending the 1994-95 Budget for the Purpose of appropriating funds for the clean-up of Dixie Caverns Landfill. (Paul Mahoney, County Attorney) 0-41195-4 _.__ __ Mr. Mahoney reported that these funds are needed for the removal action of the stream bed and remedial action of the electric arc furnace, which is estimated to cost $2,250,000. He advised that the first reading and public hearing was held March 28. There were no citizens present to speak on this ordinance. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: April 11, 1995 253 held on April il, 1995. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That Ordinance No. 61494-9, the appropriation ordinance for the Fiscal Year 1994-1995 budget, is hereby amended by the appropriation of the sums to the following fund for the functions and purposes authorized and approved by the Board of Supervisors as follows: From: Fiscal Year 1994-95 General Fund Unappropriated Balance $2,250,000 To: Dixie Caverns $2,250,000 2) The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of environmental remediation at the Dixie Caverns Landfill from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such costs is increased to $3,750,000. 3) This ordinance shall be in full force and effect from and after its adoption. . On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None April 11, 1995 255 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He attended the Urban Partnership Reception at Hotel Roanoke and tried to impress upon the Executive Director the importance of including urban counties in the program. (2) He quoted comments from a magazine that said President Clinton supported school reforms including charter schools. (3) He advised that the list of surplus property had been advertised in the newspaper. (4) He asked when the results of the regionalization study will be discussed. Mr. Hodge responded that the study is complete and that Delegate Cranwell will schedule a meeting to review the results. (5) He asked if the public private partnership project at Northside Middle School was still alive. Mr. Mahoney advised that the School Board is reviewing the project, and that the Board of Supervisors will probably discuss it in executive session at the next meeting. (6) He asked about the scheduling of a work session with the April 11, 1995 257 that grandchildren be included in the list of relatives for justified use of sick leave for family. Chairman Minnix advised that this was an oversight and that the Employee Handbook is being corrected. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Jonathan Apgar, attorney representing staff in the Police Department, spoke to the Board concerning: (1) high turnover rate in the Police Department; and (2) pay inequities in the current pay plan structure. He requested that an equitable pay plan be developed for police officers. Mr. Hodge presented turnover rates which showed that other County departments had as high or higher turnover rate as the Police Department. Following discussion, it was the consensus of the Board that Mr. Hodge look at ways to resolve any pay inequities that may exist for all County employees, and report back to the Board. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid - March 1995 April 11, 1995 259 provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board, of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: RECONVENEMENT Chairman Minnix reconvened the meeting at 7 p.m. for the purpose of having two work sessions. All members were present. April 11, 1995 261 2. Budget Work Session with Volunteer Fire and Rescue Chiefs Board. Presentations were made by Anita Hanson, Rescue Volunteer Chief's Board, and Woody Henderson, Volunteer Fire Chief's Book. Each outlined their priority needs included in the proposed fire and rescue budget. Chief Henderson reported that the addition of a Fire and Rescue Volunteer Coordinator had improved recruitment of volunteers. He advised that there is a vehicle specification committee comprised of volunteer and career personnel, and that they did not support charging fees for rescue calls because it could negatively impact the volunteers' ability to raise funds. IN RE: ADJOURNMENT At 9:10 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. Submitted by, Mary H. Allen, CMC Clerk to the Board Approved by, H. Odell "Fuzzy" Minnix Chairman `~ A-5995-7.a ACTION NO. ITEM NUMBER ~°' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Approval of Proclamation Declaring the Week of May 21 - 27 Industry Appreciation Week COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: J. Glynn Loope, Executive Director of Economic Development Authority and a committee for Virginia's Industrial Appre that Roanoke County adopt a proclamation 21 - 27 as Industrial Appreciation Week. forwarded to him upon adoption. the Alleghany Highlands member of the steering ciation Week has requested declaring the week of May The Proclamation will be He also suggested that localities plan special events that would signify support for existing businesses located in our community. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors adopt the attached proclamation and forward to the Mr. Loope and to the Department of Economic Development Existing Industry Development Office. It is further recommended that the Roanoke County Economic Development Department recognize in a special way the existing businesses located in Roanoke County. Elmer C. Hod County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson to approve cc: File J. Glynn Loope, Exe Dir, Alleghany David G. Dickson, Dept of Econ Dev Timothy W. Gubala, Director, Econ VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x Highlands Econ Dev Authority Existing Industry Dev Office Dev MA~A IhG 450 Main Street, Suite 201 P.O. Box 29 Covington, Virginia 24426 703 962-7200 ~ Fax 703 962-8425 We Deliver, Naturally. April 20, 1995 Mr. Elmer C. Hodge Roanoke County Administrator P. O. Box 29800 Roanoke, VA 240180798 Dear Mr, l~dg~ On behalf of the steering committee for Virginia's Industry Appreciation Week, l simply wanted to take this opportunity to encourage your locality to initiate a function or public pronouncement that signifies the support for our existing employers. The week of May 21-27 is a beautiful time of year in western Virginia to host special events for such a purpose. In addition, it is a great opportunity to have the media escalate the ro% of our local businesses, at a time when the media only speaks of company recruitment, or the ones that got away. The Department of Economic Development Existing /ndustry Development Office has forwarded a kit that offers special assistance and suggestions for the week. Additional assistance maybe obtained by contacting Dave Dickson's staff at 804-371-8215. / am taking the liberty of enclosing amode/ /oca/ government reso/ution. /f your jurisdiction passes this measure, it would be mostappreciated if you wou/d forward us a copy. To assist Mr. Dickson's office, we ~n~i//also ca/llater thatmonth to record the events that took place, so that the Department can gauge the success of the week. /n the mean time, we wish you the best as you p/an your activities, and please do not hesitate to call if this office can be of any assistance. Looking forward to seeing you soon, /am Very truly yours, .%~ ~~ J. Glynn Loope Executive Director cc: David G. Dickson AllegkanyHighlandsEconomuDevelo~mentAuthority ... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 PROCLAMATION DECLARING MAY 21 THROUGH 27, 1995 AS INDUSTRY APPRECIATION WEER IN ROANORE COUNTY WHEREAS, Roanoke County is blessed with a strong manufacturing base; and WHEREAS, these industries provide much needed jobs for the citizens of Roanoke County; and WHEREAS, these same industries provide local taxes from which the entire local citizenry benefit; and WHEREAS, we recognize and appreciate these important facts. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby salute our existing industrial base, and by virtue of this proclamation give notice to our citizens that Virginia Industries are Building a Better Commonwealth; AND, FURTHER, the Board hereby proclaims May 21 through 27, 1995, in Roanoke County, as INDUSTRY APPRECIATION WEER. t -~'~. .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 RESOLUTION 5995-7.b REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0613-080-226,C-501, RANCHCREST DRIVE AND MERRIMAN ROAD WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 30, 1995 for the purpose of soliciting public comment(s) on the proposed improvements to Merriman Road and Ranchcrest Drive. WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Ranchcrest Drive and Merriman Road as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Eddy Nickens, Minnix Nays: None ATTEST: ./~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation r ACTION # ITEM NUMBER ~I~~~r,,,,' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM• Adoption of a resolution in support of the Virginia Department of Transportation's Secondary Road Project 0613-080-226, C- 501, Ranchcrest Drive and Merriman Road. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND In accordance with the requirements of the Virginia Department of Transportation (VDOT), the Board of Supervisors is required to adopt a resolution in support of this project before approval is given by the Commonwealth Transportation Board. Ranchcrest Drive and Merriman Road are currently our number one priority on the Six Year Construction Plan. SUMMARY OF INFORMATION On March 30, 1995, the Virginia Department of Transportation (VDOT) held a combined location and design public hearing at Cave Spring Junior High School for the Ranchcrest Drive and Merriman Road Secondary Road Project. Twenty-nine citizens were in attendance along with representatives from VDOT and Roanoke County. Representatives from the Masonic Lodge requested the stormwater management bond be re-located and VDOT agreed to look into the situation. Only one other citizen submitted written comments requesting VDOT staff to meet with her on site to explain the ramifications to her property. ALTERNATIVES AND IMPACTS Conducting the public hearing involves no expenditures of County funds. r s' /7i- 3 STAFF RECOMMENDATION Staff recommends that the Board of Supervisors adopt a resolution supporting this project. MITTED BY: APPROVED BY: rnold Cove,"Di ector Elmer C. odge of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To _ Minnix Nickens ~•i"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 RESOLIITION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0613-080-226,C-501, RANCHCREST DRIVE AND MERRIMAN ROAD WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 30, 1995 for the purpose of soliciting public comment(s) on the proposed improvements to Merriman Road and Ranchcrest Drive. WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Ranchcrest Drive and Merriman Road as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Moved By: Seconded Yeas: Nays: Vote A Copy Teste: By: Mary Allen, Board Clerk A-5995-7.c ACTION NO. 1. ITEM NO. "' AT A REGULAR MEETING dF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Donation of a 15-foot drainage easement on property of Scott Stinson on West River Road to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with drainage improvements to correct a problem on West River Road in the Catawba Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet (15') in width, from Scott Alan Stinson (Deed Book 1425, page 1567) (Tax Map No. 64.03-1-34) as shown on a plat prepared by the Roanoke County Engineering Department, dated April 14, 1994, revised April 10, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, Vick e L. Hu ma Assistant County Attorney rn-y ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections r METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~~~ TAX MAP No. 64.03-1-34 I'L FOLLOWS C{ RIVER ROANOKE RIVER ._ R~~R OF ?~ ~OG~ J A .o o PROPOSED 15' ~ DRAINAGE ESMT. TAX MAP No. N11 49'00"E 64.03-1-32 I I ~~- 247.00' ~ 10' TEMPORARY ~N CONSTRUCTION ^' EASEMENT 0 z ~ PROPERTY OF SCOTT STINSON D.B. 1425 PG. 1571 19'S2'34'E i 4.81' 7.63' ~ 5 g4. WEST 4 R~~FR ROgO TAX MAP N0._64.03-1-34 NOTE: EASEMENT LOCATION OBTAINED FROM T. P. PARKER & SON. PLAT DATED FEB. 24/95 SCALE: 1"_100' ____ PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY SCOTT STINSON REVISED: 04-~ 0-95 PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:_04-? 4 _94 j~lillllllllllllllilllllllllllllilllllllllllillllllllllilllllllllllllllillllllllllllllllllllilllllllllllllillllllllillllillllllllljj~ _ _ _ _ _ _ _ _ _ _ _ _ _ = AGENDA ITEM NO. D __ __ _ _ .~ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMII~NTS -_ / "' = SUBJECT: g ~ S' ~W e ~' ~ ~~ i~e~ ~ia ~ ~ ~~ f'es ~ ~ a ~ ~ ~ ~~ ~ ~ ~ ~ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. . _ a __ ^ S Baker will be limited to a p presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK • _ _ a_ ~ NAME /Y~ /~: C~- ~o Y'om' ~ ~ / ~ i'' G ~ __ _ oa 5 ~/s ADDRESS 8 ~~ ~~ , PHONE mllllllllllllllllllllllllllllllilliilllillilllillillllllillllilllllillllillllllllllllliiillllllllillllllllllillllllllllllllllllllm l County of Roanoke, Virginia General Fund Unappropriated Balance Amount % of General Fund Expenditures Beginning Balance at July 1, 1994 (Audited) $7,123,594 8.3% November 22, 1994 Community Visioning Process (40,000) November 22, 1994 Traffic control at Hanover Direct (10,000) January 10, 1995 Public Safety Building improvements (92,000) February 28, 1995 Citizen Survey (12,600) April 11, 1995 Dixie Caverns Cleanup (2,250,000) April 11, 1995 Tour DuPont (5,000) April 25, 1995 Citizen Bulk/Brush Self-Haul Program (98,608) Balance at May 9, 1995 $4,615,386 5.4% Submitted By ~. ~ Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,310,775). m:finance\common\board\genera1.95 May 3, 1995 County of Roanoke, Virginia Capital Fund Unappropriated Balance Beginning Balance at July 1, 1994 (Audited) $ 29,835.86 Submittedy by Diane D. Hyatt Director of Finance • • m:\finance\common\boazd\capita1.95 '~ 3 • • County of Roanoke, Virginia Reserve for Board Contingency Original 1994-1995 Budget $90,000 June 28, 1994 Dixie Caverns Landfill (50,000) August 23, 1994 Additional funds for Bushdale Road (10,000) September 13, 1994 Contribution to Friends of the Blue Ridge Parkway (1,000) October 11, 1994 Williamson Road design master plan (20,000) January 10, 1995 Regionalization Study (3,000) February 28, 1995 County Code Supplement (4,227) Balance as of May 9, 1995 $1,773 Submitted by ~ ~. ~~~ Diane D. Hyatt Director of Finance • m:\finance\common\board\continge.95 ~uun#g of ~IItt~tuC~e ~ ~f ~xu~lazzn~r#ivxr DECLARING THE WEEK OF MAY 15 - 19, 1995 AS EMPLOY THE OLDER WORI~R WEEK WHEREAS, more than 44,000 active residents 55 and older contribute to the Roanoke Valley's economy; and WHEREAS, it has been demonstrated that hirfng the older worker makes good economic sense as employers Increasingly recognize their older workers for their experience, reliability, judgment, and loyalty; and WHEREAS, Virginia's employment continues to sh-ft•to the service sector and away from the goods-producing sector and employers are seeking ways to retain, retrain, and recruit older workers in order to meet their employment needs; and WHEREAS, older workers, who are educated, experienced, skilled, and available, are important to the survfval of Roanoke Valley 6uslnesses in competitive markets. NOW, THEREFORE, 1, H. Odell "Fuzzy' Minnlx, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 15 - 19, 1995, !n Roanoke County, Virginia, as EMPLOY THE OLDER WORI~R WEEK AND FURTHER 1 encourage all employers to consider carefully the qualifications of men and women 55 and older and to make use of their talents and expertise. r u .Odell 'Fuzzy" ix, Chairma ATTEST: Mary H. Allen, Clerk ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 1995 AGENDA ITEM: Police Department Traffic Unit - Quarterly Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department Traffic Unit completed the third quarter of operations on March 31, 1995. The accompanying table and graphs will illustrate the conclusions outlined below. Table #1 contains the projected and actual arrest totals for the past nine months. This list reveals that the Traffic Unit exceeded the arrest projections for each category listed with the exception of Driving Under the Influence. Graph #1 reports the total fines generated by the Traffic Unit during the third quarter of this fiscal year. This chart discloses • that the Total Gross Revenue figure ($58,522), exceeds the Projected Revenue ($47,572) by $10,951. In addition, the unit has exceeded the generated funds necessary to compensate for its total costs for the third quarter by $ 19,088. Graph #2 concerns the revenue generated by the Traffic Unit for the period of July through March of this fiscal year. This information indicates that the Total Gross Revenue generated ($168,036) exceeded the Projected Revenue ($142,713) by $25,323. Furthermore, this figure reveals that the Traffic Unit has generated sufficient revenue to compensate for its total cost for the entire fiscal year. The generated revenue figures outlined above do not include any additional tax revenue received by the Treasurer's Office. These funds are acquired via the payment of personal property taxes after summonses are issued for violations of the County decal ordinance. The Commissioner of Revenue's office estimates that these additional receipts amounted to $41,640 for the month of March, 1995 Attachments • ~~ ~~ ~s SUBMITTED BY: J. Cease Chief of Police APPROVED: Elmer C. Hodge, Jr. County Administrator ACTION VOTE • Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens • • • • S". O N ~. cd 4-i O x, _~ .~ U .~ U cd E-'" Vl ,S.' U c~C O d' ~_ _~ ~--~ N o0 OO N 0 0 0 0 ~ N ~ O ti 0 M ~ N r- ~- `- N • • 00 ~ OO lf) f~ ~ N O CO ~ ~ N (O ~ ~- 00 O N r ~ O ~ N r ~ • ~ M ~ M ~ M N ~ ~ M ~ M 00 O 01 O I~ O M O O V O tf) *+ O I~ M ~ ~ O u ~ ~- M C1 ~Q '~' ~,; ~ ~ M I~ O M O ~ O . ~ r ~ r ~ r M V O w V O ~ L O ~ I~ M N t7 I~ O r- ~ .Q d r- O c0 N N M ~ L O ~ ~ ~ ~ O M L!7 r O 00 ~ ~"' C O M N N ~ M d d ~ i i N ~ L w I~ O •-- ti ti M M ti O V O M ON N CO ~ O ~O • ~ Q y d w CD O ~ O O r r CO +~-. O y ~ M N M .-- N ~ V a d d d ~O ~- M ~ 00 00 N V' ~ O , ~. ~-- I~ ~ ~ ~ r' M 67 M ~ h N y V ~ N ~ C O N O N O 00 N M r .-- r r ~' O ~- ~ M CO N N 00 O O O O M N N ~ • ~ Q' y ~ W fn ~ J J ~ Z JQ O U Y p O ~ a c~ao ~ _r Z zow wz a „ ~n.O~O ~ ~ ^cn~u1000 ~ ~s N c6 I- 0 U L Q ~U c a~ a~ a> v ~ a~ ~ ~ a °' O ~ a, ~ N 0 ~ ~ ~ ~ ~ ~ L ~~ ~ c~ L ~ a .~ ~ ~"' C O Q N C LL N .«.~ U N Q .~ N J N C LL - - -- - ~ -- -~ a 0~0 c~0 ~ N ~ spuesnoyl • '~5 a ~~ ..~ -- N ~. =-_= - O ~U 9 ~^^`` /W inn~r~. • ~vum~r~~rru www,~r~~~~u.~r ~ .w. •~ r' ~ _ U - --- - .O _ "~ ~k ~~ ~ - a ~ ~. _ fN... .~ { __ O - ~ ~ ~ s.. v! ~+ o~~~; ~ o ~ ~ _ ~ ~' ~ ~.; ~ .~ _ ~ ~ ~ ~ ~+ ~ - ~ O h ~ /YA~,/, ~r q~ W ~ ~~~ 1~ N LL. r a ..~.~"^ .............. ~"" '........~ V -.T,......,~...... :, _. a ~~ '' i J _~ ~ ! ~ C Y -. _.______ _._~_______.~_______-____-.-_______..____________-_-.__.___.- _. L O ~ O ~ O N ~ r' spuesnoUl vs cA~+ W`` ^^ ^~ W N t .~ O U 0 U O U O A~ W U N C N 7 a AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 RESOLUTION 5995-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Eddy to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ..J'o Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session ~ y.~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 1995 RESOLUTION 5995-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Eddy to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Johnson A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session w- O~ AOANp~,~ L ti ~ y z ~, ~ 2 ov a, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 11, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR IiILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (7031 772-2005 C~.or~xx~#~ a# ~.a~xra~Q Mr. J. Glynn Loope Executive Director Alleghany Highlands P. O. Box 29 Covington, VA 22426 Dear Mr. Loope: Economic Development Authority Thank yot~ for your letter of April 20, 1995, addressed to County Administrator Elmer Hodge, on behalf of the Steering Committee for Virginia's Industry Appreciation Week. At our meeting on May 9, 1995, the Roanoke County Board of Supervisors unanimously approved a proclamation declaring May 21 - 27, 1995, as Industry Appreciation Week. I am sending you the signed copy of the proclamation and a copy to Mr. Dickson for his information. know. If I may be of assistance to you in the futare, please let me Sincerel , fit. ~ /~C~`""'~ H. de1~~F~iZZy" Minnix, Chairman Roanoke County Board of Supervisors FM/bj h Enclosure - Proclamation cc: Board Reading File David G. Dickson, P. O. Box 798, Richmond, VA 23206-0798 ®Re~yded Paper C~.uixn#g n~ ~uttnu~e ~x~a~Xrxztttt#ra~t DECLARING MAY 21 THROUGH 27, 1995 AS IlVDUSTRY APPRECIATION WEEK IN ROANOKE COUNTY WHEREAS, Roanoke County is blessed with a strong manufacturing base; and V1T~~REAS, these industries provide much needed jobs for the citizens of Roanoke County; and these same industries provide local taxes from which the entire local citizenry benefit; and we recognize and appreciate these important facts. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby salute our existing industrial base, and by virtue of this proclamation give notice to our citizens that Virginia Industries are Building a Better Commonwealth; AND, FURTHER, the Board r - County. Mary Budget Calendar FY 1995-96 2/14/95 Finalize vehicle inventory, mid-year budget report -projections Finalize revenue projections 2/17/95 Departmental budgets due to Budget Department 2/17 to 3/3/95 Budget Department review of budgets 2/28/95 Budget work session- revenues, mid-year expend., vehicle inventory Public Hearing: General comment on FY1995-96 budget 3/8 to 3/31/95 Budget Team Meetings/Citizen's Budget Review Committee Prioritized Addbacks, Capital Improvements, Presentation of Departmental budgets, Discussion of Funding Issues 3/8 Citizen's Committee 3/13 Internal Support and Operations Budget Team (ISOP) 3/15 Courts/State Agencies; Community Services Budget Team 3/17 Public Safety Budget Team 3/20 Internal Support and Operations 3/22 Courts/State Agencies; Community Services 3/24 Public Safety 3/29 Citizen's Committee-Isop, Community Services 4/5 Citizen's Committee-Public Safety, Courts/State Agencies 4/19 Citizen's Committee-CIP, Final proposal 3/14/95 Budget work session -joint work session with School Board 3/27-3/31/95 Team budget presentations to County Administrator 3/28/95 Public Hearing: Tax Rates and Tax Assessment Increase(101 %) Joint budget work session with School Board 4/1/95 School Board presents budget to Board of Supervisors 4/4/95 Special Meeting -Adopt Tax Rates 4/11/95 Volunteer Rescue and Fire Chiefs budget work session 4/25/95 Budget work session: Health Insurance; Human Service, Social Service and Cultural Agency presentations 5/9/95 Proposed Budget; Adopt School Budget; Budget work session 5/23/95 Public Hearing: FY1995-96 Proposed Budget 6/13/95 Budget Adoption; Adopt CIP; First reading of Appropriation Ordinance 6/27/95 Second Reading of Appropriation Ordinance M1l: ~FINANCE~BUDGE'[1W orkxsan\CAL-LONG. W P , L5~L501J D APR 2 ~ 1995 301 T .,~~. _,~.ry ~. _llcn ~'ourat~r o1~ 1'o,.'nok_ 1'.c~~r' ~.. _1cn: 3E A. KEGLEY CREEK LANE, N. E. VIRGINIA 24019 of ;u,,c_rvi;>or,> z:. the -~,,n~~_,la.::.1 <rr ~~~-~.~>i ~~ on ~~~rf ,erv=:t ._4tion~:1_ '_r c,~Frv~:.t~on `~:.~l~c. ~:~,~i11 b~~ '. q - 'Ci .end th c tin ~ _r_ c, ~~nnu<~l - ~ r,r7 ` ern ,.~ ~_ ~ ~ ,.,~ ~. l _l k~ ~ ~ : <=1 > b _r_ 3 t ~= d t i ~ r o u ,~~?~l ;+s u t ' a% ~'. ~l~ • ,. ~, ,- 3~~ - y ~a7 ob,~rved on i~~y `_'h c joint ru~~_r~:..wrl o-. t~~)f ~~)~ i,,:~r.trc nt of 1,;~tor~ ~, -'.c- ,':)UrC :; .; ~),T1C~ 'ti]C i~7 ~JiS1011 0- `i_'JU'' ':; 'N.111 ?'OCU,' attFnt- iorl ~.~~~~1 to<_ :"t~tc:~',-, h ,story ~...i~d tl"le ccr~),~om; c ben. f~' ~ tc, Of t); ?t0~,; ,, _'-i try;" p' :;~ t~-it ~ ot). 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LOCAL PROCLAMATION INDUSTRY APPRECIATION WEEK IN VIRGINIA WHEREAS, (name of locality) is blessed with a strong manufacturing base; and WHEREAS, these industries provide. much needed jobs for the citizens of (name of locality); and WHEREAS, these same .industries provide local taxes from which the entire local citizenry benefit; and WHEREAS, we recognize and appreciate these important facts; NOW, THEREFORE, we the (Governing Body) hereby salutes our existing industry base, and by virtue of this proclamation give notice to our citizens that Virginia Industries Are Building A Better Commonwealth; AND, FURTHER, that the Week of May 21-27, 1995, is Industry Appreciation Week in (name of locality). SEAL (Mayor, Chairman of Board) (Date) Mary, These are the only two I have so far. Paul has drafted a report on exchange of property in Longridge, but I see that he is going to have to add the vacation of the subdivision plat and that may change the title. I see that he has to prepare something on the sale of four surplus well lots, but this may be only the Ordinance. Joe and Fuzzy are going to have to get together and decide what they are going to do about swimming pool ordinance, so I don't have anything on that one right now. We had a meeting last night with the citizens and this one could get crazy! ORDINANCE AUTHORIZING THE FINANCING OF A LOCAL PUBLIC WORKS IMPROVEMENT, BONSACK COMMUNITY SEWER EXTENSION, FOR MICHAEL DUNN ORDINANCE AUTHORIZING THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE FRIENDS OF THE BLUE RIDGE PARKWAY UPDATE 12:00 NOON - MAY 2, 1995 ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME ORDINANCE AUTHORIZING THE EXCHANGE OF CERTAIN REAL ESTATE WITH FRANK D. PORTER III AND BEVERLY V. PORTER, HIS WIFE, IN CONNECTION WITH THE "LONGRIDGE" SUBDIVISION, AND THE SOUTH LOOP WATER TRANSMISSION LINE Elmer: George Pierce, 8005 Olsen Road called. He asked to speak to the Board at the May 9 meeting on the following complaint: He built a new house and wants to know why he was REQUIRED to install an 8 inch sewer line to a resident. Should I list his name, etc. on the agenda? Mary A. 5/3/95 May 3, 1995 3:02 p.m. MA Don Myers asked me to "down load" for you the Sister City Board Report. It put it in your May Directory, and printed you a hard copy. He said that ECH had looked at it but briefly. He also said that he has a call into David Lisk, local rep., but has not talked with him yet about coming to Board Meeting. Brenda tt,.~c~ a,~..~0 , FAX MEMO FAX TO: FLO SELLARDS COMMUNICATIONS FAX NUMBER: 387-6295 FROM: MARY ALLEN BOARD OF SUPERVISORS DATE: May 4, 1995 SUBJECT: May 9 Board of Supervisors Meeting Flo, per our telephone conversation, please pass this information on to the technician who will be handling our May 9 Board meeting. The meeting schedule is different than usual. May 9 - 1:30 p.m. Student Government Day Board Meeting -This is the meeting where the students take the Board members and staff's places. This will be televised live on Channel 3. We will need the sound technicians to set up prior to 1:30. May 9 - 3:00 p.m. Budget Work Session -Will be held at the Brambleton Center Community Room on Brambleton Avenue. We will NOT need the sound technicians for this meeting because there is no sound system over there. May 9 - 7:00 p.m. Regular Board meeting -this will be back at the Board Meeting Room on Bernard Drive. We WILL need the sound technician for this meeting. If Red Cable or anyone has questions, please have them call me at 772-2003. cc: Brenda ECH: I called the Brambleton Center and confirmed reservations for Community Room for the work session next Tuesday. I also asked whether the aerobics class could move to the Teen Center. They checked and said the class to way too large to move downstairs. So....we will have to be out by 5:30 p.m. Mary A. 5/3/95 - 8:45 a.m. ECH: The following is information about meeting rooms for 5/9 work session: Brambleton Center (Jody) 100 chairs 15 to 20 tables It is available from 3:00 to 5:30 p.m. on May 9, but we would have to get out at 5:30 p.m. Library (Spencer) Have 4 to 5 tables (could seat 15-20) Could seat 60 people comfortably and 70 - 75 if crowded in. The meeting room is available I have reserved both rooms....The Brambleton Center would probably be better if we were sure we could get out of there by 5:30. Mary A. 5/2/95 5/05/95 Members, Board of Supervisors Re: Agenda Item E-2 Recognition of Larry Logan For your information, there is no paperwork in the agenda for this item. Mr. Logan has left his position with the County after 27 years of service. Chief Fuqua says that he meets all the requirements to retire from the County except age. To recognize his many years of service, it is planned to present him with a "Certificate of Recognition" signed by all the Board Members on May 9th. Brenda Holton cc: ECH May 9, 1995 Mr. Chairman and Members of the Board: We are pleased to present the proposed FY 1995-96 Roanoke County Budget. It represents the priorities of the Board of Supervisors, the needs of the School and County Departments, and the input of the Citizens Budget Committee. It is truly our budget. The proposed budget is balanced within existing tax rates and fees, except for scheduled increases in water and sewer charges in the enterprise funds. It allows us to maintain or improve existing service levels. While we could not address all the requests made by County and School staff, we have funded those needs that will continue to make Roanoke County an outstanding place to live and work. THE BUDGET PROCESS We began the budget process by reviewing the priorities set by the Board of Supervisors -public safety, education, regional cooperation, fiscal conservatism and employee compensation benefits. The Departments then participated in one of three budget teams which reviewed the proposed budgets and prioritized the add-back requests. This is an especially useful process, because it makes the Departments account for their operation and allows them to learn about other County services. A list of these priorities is attached, and we have been able to fund a number of them. We have also worked closely this year with a nine member citizens budget committee. These individuals represent various civic leagues and business located in the County, and the group was provided with all budget documents and were invited to attend and participate in the team budget meetings. Their major recommendations and concerns were: Zero Based Budgeting Ensuring Justification of Car Phones and New Vehicles Charging Fees for Parks and Recreation Services Contracting out Grounds Maintenance Activities Supporting Public Safety and Economic Development Monitoring the Amount of County Debt We have invited them to the budget work session and provided time for them to make a few comments. 1 SIGNIFICANT ISSUES TO BE ADDRESSED IN THIS BUDGET The FY 95-96 Budget represents an allocation plan that supports the programs that contribute to the quality of life the citizens demand and enjoy and maintains the County's strong financial position. A number of issues have influenced the development of this budget. Many of these items have a major fiscal impact, while others affect service delivery procedures. The most significant issues contemplated are as follows: Increased School Funding Health and Dental Insurance Dixie Caverns Landfill Fire and Rescue Studies Additional Staffing DARE Officers in High Schools Increased Security in Courthouse Employee Compensation Environmental Issues Capital Improvements Solid Waste Disposition Economic Development Cultural and Human Services Agencies Replenishment of Fund Balance We have not been able to address all these within the proposed budget. We have, however, set aside approximately $298,000 for the Board of Supervisors to allocate as they wish in meeting the currently unfunded items. REVENUES AND SOURCES OF FUNDS We anticipate the following new revenues and sources of funds which can be utilized in the FY 1995-96 budget: Increases in Recurring Revenues Local tax revenue $5,512,527 Commonwealth of Virginia 50,649 Total Recurring Revenues $5,563,176 2 Non-Recurrin F FY 1994-95 Estimated Year-End Additional Revenues and Savings $3,700,000 Reimbursement from Federal Emergency Management Agency from 1994 Ice Storm Damage 400 000 Total Non-Recurring Funds $4,100,000 OTHER SOURCES County Employee Health Care Reserves $500,000 Total Increase in Available Funds $10,163,176 Staff has developed a policy to be adopted by the Board concerning the future use of Year-End Revenues and Savings. This policy concentrates on 1) allowing County and school departments to keep any savings which they generate, 2) replenishing fund balance, and 3) dividing additional unanticipated revenues equally between the County and the Schools. This policy is included for your consideration on the agenda for today's evening session. Our Unappropriated Fund Balance is currently $4,615,386 (5.4% of General Fund revenues). Since the funds expended after the 1994 ice storm were taken from the Unappropriated Fund Balance, we are proposing that the reimbursement from FEMA be placed back into that area. To bring fund balance to 6.25% of the proposed budget, we will then need an additional $505,136. We may be able to add more to Fund Balance if the Year End Surplus is as high as we have estimated. The health insurance reserves on the School and County side have built up over the past several years with the help of the employees. They have been our stockholders and partners in health care, and now that we can afford to use some of this reserve in other areas, it is the employees who are entitled to receive the benefit. The reserves have been built through the careful use of the health plan, our excellent experience rate, and the contributions that the employees have made to the premiums. County employee reserves should be used for employee purposes, and we have funded County employee benefits with that money. Currently, the County has $1.5 million in the insurance reserve fund, and our consultants have told us that $635,000 is a sufficient amount. That allows us to use 3 $865,000 towards employee benefits. We want to use $500,000 this year, keeping the other $365,000 for benefits in FY 1996-97. These revenues are recurring, because they have been built from the current rate structure, which we will not be changing. The details are spelled out in the Employee Benefits section below. The School employee reserves have been allocated to the School system. MAJOR EXPENDITURES School Budget The proposed school budget includes a significant increase of $4.75 million (10.5%) in County funding for schools and an increase of only $800,000 (2.4%) from all other sources. The County allocation includes $2.9 million in recurring revenue, or 53% of the total new County revenues, which will enable the School Board to honor their current year commitment to improvement of salaries for all school employees by providing a 3.8% average salary increase plus a 1% scale adjustment to address compression problems. Additionally, as proposed in the new Year End Fund Balance Policy, we have allocated $1.5 million of the anticipated current year end balance to the Schools. The School Board has identified $1.5 million of non-recurring expenditures to be funded after the County audit is finalized in the Fall. With the adoption of this financial policy, the schools would also have a future funding source, other than their own year end balance, to fund bus purchases on a yearly basis with non-recurring revenues. The School Board adopted an out of balance budget on March 23, 1995. If we allocate an additional $300,000, the Superintendent has proposed balancing the budget by the deletion of the maintenance reserve and the use of approximately $400,000 from the projected school year end balance. Current estimates of the school year end balance indicated a surplus of $800,000 to $1 million from salary and fringe savings. This leaves between $400,000 and $600,000 to be used for other items. Traditionally, the School's year end surplus has been used for School Capital (primarily school buses). Currently, there is sufficient funding in that account to purchase 3 new buses. The year-end surplus would purchase another 8-12 buses. However, the School Bus Fleet Inventory indicates that none of our buses used in the everyday transportation of students is older than 12 years and that no new buses are required until 1996-97, when 4 must be purchased. Attached is an analysis of the County's School Bus Fleet. This budget also addresses a number of the school capital needs. The Schools obtained a $3.2 VPSA bond issue last fall for the purchase of $1 million of technology equipment, additional funding for the Glenvar Middle School, and roofs, ADA renovations, 4 and alarm systems for several schools. An additional $10.1 million VPSA bond is expected to be issued this .month which includes architecture and engineering services for a new South County high school and Fort Lewis elementary, a new gymnasium/auditorium addition at Northside, renovation of the Cave Spring stadium, and $4 million in major renovations to all school buildings. The debt service for 1995-96 on all of these projects is included in this budget. With over $5 million in total new revenue for Schools, the proposed school budget represents a 6.6% increase over the prior year. The use of $1.8 million in one-time revenues in the current year has had a significant impact on funding of the proposed budget since the funds were used for on-going operations versus one-time capital expenditures. This year the schools have reduced the use of non-recurring revenue for ongoing expenditures although $1.35 million of one-time revenue from the health care reserves and the estimated school year end balance is included in the proposed school operating budget for 1995-96. Debt Service This budget includes a decrease in County debt service of $648,353. The schools will have issued $13.3 million in VPSA bonds during the current year for school projects. These new debt issues will result in the addition of $870,644 to school debt service for partial year payments of principal and interest during 1995-96, which will be partially offset by school debt savings to result in a net increase in school debt of $597,178. The combined County and School net decrease in current outstanding debt service is $51,175. The impact of the new VPSA debt issue will also be significant in the next fiscal year when the first full year of debt service is incurred and will result in another $800,000 increase in school debt service, with only a $150,000 offsetting decease in County debt service. The Finance Office will be developing a Debt Policy for consideration by the Board during the coming year to assist the Board in reviewing the overall impact on the County budget prior to the next major debt issuance. County Budget Public Safety The health, safety and welfare of our community continues to be a primary focus of the Board of Supervisors and our citizens. Accordingly, a great deal of consideration has been given to the public safety area. The Fire Chiefs Board, Rescue Chiefs Board and the paid staff developed a comprehensive inventory of needs of the combined Fire and Rescue Department and presented those requests to the Board of Supervisors during a work session. We have 5 proposed funding the following items: Fire Inspector (and related capital) $ 53,337 Replacement Fire Pumper (what station) 250,000 Replacement of 2 Ambulances (where) 160,000 Additional Volunteer Rescue Unit (Back Creek) 9,000 Volunteer Organization Audits 30,000 Opticom Installation-final phase 35,000 Increased Funding-Vinton 6,800 Increased Vehicle Maintenance 35,000 Total $579,137 The Fire and Rescue Department's Volunteer Recruitment Coordinator funded in this year's budget, as well as the paid part-time Advanced Life Support Personnel, have proven extremely beneficial to the operations of the fire and rescue function. Funding for these programs has been continued. We have also funded 10 new police vehicles in the amount of $180,000 and added an Assistant Commonwealth Attorney for $43,771 for salary and benefits and $1785 in related capital (desk, computer, phone, etc). Funding has also been included for the architectural and engineering work for the expansion of the jail ($150,000) and for $2,000 for application fees to begin the upgrade of the 800 Mhz Radio system. Increased caseload and retention requirements for juvenile services has warranted an increase of $110,000 in the Court Services Unit operating budget. We have also proposed funding a security lock system in the Courthouse that will provide a safer working environment for all employees and citizens who utilize our court system. Sheriff Holt has asked for an additional 6 deputies for increased security at the Courthouse, but we have not been able to fund this request. Solid Waste Refuse disposal has become an expensive undertaking for all localities. We are fortunate to have recently put into operation astate-of-the-art landfill that will meet our regional needs for many years to come. However, this is not without cost. Tipping fees are expected to increase $470,000 for the upcoming year. This increase is summarized as follows: Increased tonnages $ 200,000 6 Reduction of refuse credit from $10/ton to $5/ton 170,000 Citizen Program-waiver of tipping fee Total 100,000 $470,000 In addition, one replacement automated refuse collection vehicle has been funded due to the aging and increased maintenance costs of the existing compliment of collection vehicles. One pick-up truck has also been funded in this area. The existing vehicle has over 310,000 miles and is no longer functional. Unfortunately, we have not been able to include any funding for additional recycling activities. Environmental Issues To comply with Federal and State regulations, and to ensure a safe environment for our residents, several environmental issues have been addressed in this budget. Included is $250,000 for what is hopefully the final remediation of the Dixie Caverns Landfill. This clean-up has taken years to complete and has cost millions of Dollars. In additional, federal regulations concerning the upgrade/removal of underground fuel storage tanks must be complied with by December, 1998. The County has eight sites at various locations to be addressed. Funding of $80,000 has been included to complete. one-half of this project in next year's budget, with completion to be funded in the FY 1996-97 budget. Also, an environmental wash bay is proposed to meet EPA requirements concerning water quality discharge relating to the washing of County refuse vehicles. This facility has a cost of $79,000 and will meet Federal and State Guidelines for waste water discharge. Water and Sewer Issues Several members of the Board have asked whether it is possible to either reduce or not increase our water rates this year. When the Reservoir bonds were sold, the bond payments were scheduled to escalate over the first 5 years, so that the necessary rate increase could be phased in over a 5 year period. Next year (1995-96) is the final year that the debt will increase. The actual revenues and expenses of the water system have followed the original feasibility report very closely, so we are where we projected we would be at the end of year four, and do need the planned rate increase for year five to cover the increase in debt. There is good news for the years beyond 1995-96. The feasibility report had 7 projected additional annual 5% increases in water rates through the year 2000. At this time it does not appear that we will need these future rate increases. Employee Benefits There has been discussion recently about the issue of police salaries and compression of the salary scale. We have a compression problem throughout the County and Schools, however, not just in the police department. Compression is common in any large organization, whether public or private, particularly when salary increases are skipped. The School system will be funding a change to their salary scales to address that in this year's budget. Our employees are also underpaid. They are not at the national average, or even at the state average. In fact, they are paid 5% below the average Roanoke employee. Both of these problems lead to turnover and low morale. We want to hire and retain quality employees to serve the citizens of the County. With this in mind, we have included the following compensation items to remain competitive in attracting excellent employees: 4.8% Average Salary Increase $1,080,000 Salary Survey to be conducted next year 20,000 20 Year Service Pay 46,000 Additional Annual Leave-15 year service 75,000 Classification Plan Adjustments to address Compression 400,000 Dental Insurance Rate Increase -School and County 50,000 Total $1,671,000 We have used $500,000 of our recurring insurance reserves to help fund these benefits, and would like to keep $365,000 of those reserve available for implementation of a salary survey next year. Our employees have helped us through some very difficult times, and deserve to have their compensation at a competitive level. We were not able to fund early retirement for County staff. In addition, a new option in health insurance coverage will be offered to the employees of both the County and School Board. This plan will offer employees a choice of health care options that will offer greater flexibility in meeting individual needs. Educational workshops are schedule to inform all employees about the finer points of coverage. 8 Capital Improvements The Board has previously reviewed a summary of Capital Improvement projects and staff will be submitted a formal draft of the CIP document on May 23 for review. Information regarding several projects of particular importance has been provided to the Board for review. While limited funding has been provided in FY 95-96 for these projects, plans for funding these items over the next several years is essential: Project Total Cost Jail Expansion 2,915,000 Electronic Imaging/ Scanning System 261,800 GIS-mapping 1,020,000 800 Mhz Radio Upgrade 2,086,000 Camp Roanoke 309,200 Engineering We have again included $500,000 for VDOT revenue sharing, which will allow road improvements in various areas throughout the County. Also, due to mileage and escalating maintenance costs, one inspector's vehicle has been funded at a cost of $18,299. The GIS-mapping system is a major CIP item, and we have obtained a 50/50 matching grant from the Federal Emergency Management Agency to help pay for it, leaving $510,000 as our portion. We have included $170,000 in this year's budget as the first of three payments to purchase the system. Libraries Additional state funding has been restored for the library grant in the amount of $76,000. In addition, increased funding from the County of $26,000 has been proposed for books and/or access to the Internet. This level of funding will bring library aid equal to 1990 levels, when adjusted for inflation. Economic Development Continuing our dedication to economic development, we have funded $250,000 for commitments already made to various prospects. This figure represents items such as utility connection fees and traffic signalization offered to companies to assist in closing a deal for their location. Elections 9 Replacement of our current manual voting machines with computerized machines has been an item of consideration for several years. The entire cost of a complete system is $250,000. We are proposing to phase this new system in by purchasing 1/4 of the program for $62,500. The remainder of the system will be implemented in later years. Facilities Maintenance Maintenance of existing facilities is critical to the operational integrity of County services. We have proposed $150,000 to take care of the most critical needs at various locations throughout the County: Structural damage repairs - Cave Spring fire station $30,000 Vinton library roof replacement $24,000 Service road repairs - Service Center $36,000 Courthouse crack repairs $8,000 Roof replacement at the Public Safety Center $30,000 Field renovations at several park locations $20,000 Parks and Recreation With the expansion and upgrade of park land relating to the 1992 bond referendum, several vehicles that are critical to the maintenance and upkeep of these facilities are proposed: Replacement of one dump truck Replacement of one club-cab pick-up $45,000 $25,000 Additionally, a wheelchair van ($30,000) is funded for use in the Therapeutics program nd other programs where the physical disadvantage may participate. The current van is "rusted-out" and operation is unreliable. Stang Although many of the departments requested additional staffing, we have funded only three positions: Assistant Commonwealth's Attorney, PC Technician, and Fire Inspector. While we are requesting the funding for these positions, we will absorb them via vacant County positions rather than increasing our allotment. It may even be possible 10 to fill two of these positions through retraining current staff. UNFUNDED NEEDS The proposed FY 1995-96 budget provides funding for many worthy programs and projects that contribute to the well being of Roanoke County; however, there are many competing needs and resources are limited. As mentioned before, we have set aside $298,000 for the Board of Supervisors to allocate as they wish in meeting these needs. Possibilities include reducing utility rates, replacing vehicles, reducing the tax rate, increasing donations to human service and cultural organizations, DARE officers in the high schools or funding the Sheriff's requests for new deputies. If the Board chooses to pass these monies to the School system, of course, it would be up to the Superintendent and School Board to determine how they would be spent. CONCLUSION This proposed budget represents the County's commitment to providing an excellent quality of life for our residents and business community. Because we have been fiscally conservative through the recent recession, we have been able to be more flexible in this budget through using reserves and year end revenues. We must be careful, however, as this will draw our reserves down. If we adopt the policy on year end moneys, we will not have those available to us in the future. We must take care also with issuing new debt. The Finance staff has felt a strong need to develop a debt policy which will be brought to you in the Fall for approval. We are scheduled to adopt and have the first reading of the appropriation ordinance on June 13, 1995 with the second reading scheduled for June 27. This time frame will allow an additional worksession on May 23. Should the Board find it necessary, a special budget work session can be scheduled for Tuesday, May 16. Please call me if you have any questions regarding the proposed budget. Respectfully, ,~,~/~ .~ ~'"~ `~ ~ Elmer C. Hodge, Jr. County Administrator 11 Attachment County of Roanoke Health Insurance Reserve Estimated Balance at June 30, 1995 Balance needed in reserve *Estimated Liability for IBNR claim reserve $ 390,000 *Employer contribution for new enrollment 65,000 Payroll withholding collected one month in advance 180,000 $ 635,000 $ 1,500,000 (635,000) Projected surplus in County health insurance reserves Amount used in 1995-96 budget Remaining surplus * See attached letter from Slabaugh Morgan & Associates 865,000 (500,000) $ 365,000 M:\finance\budget\ HEALTH.WK4 12;25 PM Attachment County of Roanoke -Schools Health Insurance Reserve Estimated Balance at June 30, 1995 Balance needed in reserve *Estimated Liability for IBNR claim reserve $ 650,000 *Employer contribution for new enrollment 300,000 Payroll withholding collected one month in advance 395,000 $ 1,345,000 $ 1,900,000 (1,345,000) Projected surplus in County health insurance reserves Amount used in 1995-96 budget Remaining surplus * See attached letter from Slabaugh Morgan & Associates 554,500 (600,000) $ (45,500) M:\fmance\budget\ HEALSCH.WK4 12:26 PM MAY 04 '95 O7~41AM SLABAUGH GROUP .~ E MORGAN &, a s s o c i a t e s May 3, 1995 Ms. Diane D, Hyatt CPA County of Roanoke P.o. gox 29aoo Roanoke, Virginia Z 18.0798 pear Diane: ` P.2i4 The purpose of this I tter is to summarize my evaluation of the incurred but not reported claim reser a that should be funded by the County and Schools for the medical program. T e analysis considered your liability for the ,luly 1, 1995 through June 30, 19 6 contract year when the dual option plan would be offered to employees. The ssumptions are as follows: ~'nrollrnent: The pre ent enrollment for each program was the starting point for evaluation. These s~e: and 7 minor ----- 107 and Famil 253 284 Total 688 1, 297 Presently 37% of th County employees and 29°6 of School employees enroll their dependents. This is considerably lower than the typical dependent enrollment for similar business. G nerally 40 to 50°~6 of dependents enroll in a medical plan. With the introductio of the PDS option at a cower cost to employees it is reasonable to assuc~e increased family enrollment. Additionally, some employees presently waiving edical coverage under your plan are likely to elect the PpS option. Based ono r discussions, an increased enrollment of b4 employees at the County and 13d for Schools (8°r6 increase) was used to estimate the cost. We also considered the additional costs generated for 5Q°k dependent participation. ~aoa t3LEN F~CiEST DRIVE SUITE 304 RICNMONQ VIFtGitvlA 38228 TE EPMONE X04.673-3300 TELLFAX 804.873-3308 I r d.;.. ~ .. MAY 04 '95 07~42AM SLABiUGH GROUP P.3i4 I Ms. Diane b. Hyatt I May 3, 1994 Page two Cost: Under the min mum premium funding arrangement the maximum liability is guaranteed on a per mployee basis. The per employee IBNR rates for the 1995- 96 contract year are: X25.31 $22.77 $27.Q5 $24. 7 Minor ----- ----• $39.76 $35. Family $61.49 $55.34 $68,70 $61. These rates were us d to estimate the aggregate IBNR fund required, IBNR Claim Reserve: In order to project the necessary fund balance far the 1995- 96 plan year an esti ate of the enrollment for both the County and Schools is; required. As stated, with the introduction of the dual option plan we project a significant #ItJctuatio in enrollment because of an increase in the total number of employees enrolled nd the anticipated change in dependent participation. Because of the diffe ence in rates, employee participation in the plan options will also change the (lab lity estimate. To reflect $~ a mit inkthe cost angerbe$fu dad. presented. I would ~ecommend that the upp The minimum and aximum {lability for the IBNR claim reserve is: n ~ Minimum: 5312,400 ' Maximum: $ 384, 400 ' Schools Minimum. 8557,900 Maximum: $750,500 The minimum cost ange assumes 20°~ dentsyemainscunchanged pThe max mum total enrollment of mployees and depe liability assumes th~ County adds 50 employees and 91 deperdents to the medical plan; the Schools enrollment increases by 130 employees and 283 dependents. Increase in Profect~d Contribution Expense: If the County and Schools achieves the enrollment increase detailed in this letter, the Cost of this additional Lability also must be recognized. MAY 84 '95 07~42AM SLABAUGH GROUP P.4i4 - i ..^r Ms. Diane D. Hyatt May 3, 1995 Page three The additional esti ~ 189,000 $385,000 in summary, the liabif ranges from 5312,40 $557,900 to 51,135, the range is epproprl~ year, cost to the County and Schools is: ~ to be recognised by the County for the 1995-98 plan year to $573,400. The Schooi's potential risk ranges from a0. Qs noted, I suggest that funding the maximum end of ~ given the uncertainties in enrollment fpr the upcoming Please let me know if you have any questions concerning this review or if I can provide additional inf rmation. Sincerely, lief D. White Principal JDW:ias , cc: Penny Hodge Attachment County of Roanoke General Fund Unappropriated Balance 1994-95 General Fund Revenues Recommended Fund Balance 6.25% of general fund revenues Fund Balance at May 9, 1995 Addition of FEMA recovery $ 85,310,775 $ 5,331,924 $ 4,615,386 394,405 $ 5,009,791 5.9% Additional amount needed to reach 6.25% $ 322,133 1995-96 $ 88,238,832 $ 5,514,927 $ 4,615,386 394,405 $ 5,009,791 5.7% $ 505,136 M:\finance\budget\ GENERAL.WK4 07:45 AM y ~ O y O ~ U W ~ D ~ O o U o ,~ v ~ ~ ~ i O d' O M O O N O O M M M O N O O N ~ ~ N ~ O ° ~ o N ~ ~O ~O 0.! 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