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HomeMy WebLinkAbout5/17/1995 - Regular~ pOAN ,~.~ z ~ ~' a~ i ~~~~~ C~n~ixx~t~ ~a~ ~~~x~~~~ ROANOKE COUNTY BOARD OF SUPERVISORS WORK SESSION ACTION AGENDA MAY 17, 1995 - 2:00 P.M. Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THIS IS AN ADJOURNED MEETING FOR THE PURPOSE OF A BUDGET WORK SESSION AND CAPITAL IMPROVEMENT PROGRAM WORK SESSION. THE WORK SESSION WILL BE HELD IN THE 4TH FLOOR CONFERENCE ROOM AT THE ADMINISTRATION CENTER A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. ALL PRESENT AT 2:03 P.M. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS SEVERAL BOARD MEMBERS INDICATED THEY HAD TO LEAVE THE WORK SESSION FOR BRIEF PERIOD OF TIl1~. BOARD CONSENSUS TO CONTINUE WI1~I WORK SESSION IN IT'S ENTIRETY. ECH ADDED INFORMATION REGARDING SALARY CHANGES TO ADDRESS INEQUITIES. i ® Recycled Paper DISCUSSION ON SALARIES ECH ADVISED SALARY INCREASES WOULD BE 4.8% PLUS $440,000 TO ADDRESS INTERNAL EQUITY, AND $600 BONUS FOR EMPLOYEES WITH 20 YEARS SERVICE. BOARD CONSENSUS WITH LBE AND BIT OPPOSING THAT STAFF IS AUTHORIZED TO GO FORWARD WITH SALARY PLAN AND THAT ECH WILL PROVIDE EXAMPLES OF SALARY CHANGES PRIOR TO 5/23 MEETING. C. CAPITAL IlVIPROVEMENT PROGRAM WORK SESSION 1. Utility CIP (Gary Robertson, Utility Director) BOARD MEMBERS ASKED STAFF TO RESEARCH IMPLICATION OF ELIMINATING WATER RATE INCREASE SCHEDULED FOR . Y. FM ASKED FOR STAFF TO PLAN ANOTHER TRIP TO RESERVOIR AND TREATMENT PLANT. 2. Economic Development Projects (Tim Gubala, Economic Development Director) PRESENTED BY TIM GUBALA. 4 PROTECTS TOTAL $2,214,450 BI;T LEFT AT 4:00 P.M. FM LEFT AT 4:10 P.M. 3. Jail Expansion (Sheriff Gerald Holt) BOARD CONSENSUS THAT SHERIFF HOLT WILL COME BACK TO BOARD WITH REQUEST FOR $150,000 FOR A&E SERVICES AND ATTORNEY FEE TO CHALLENGE CHANGES IN FUNDING. ELAINE CARVER TO LOOK AT WHY WE NEED TO GO THROUGH RFP PROCESS FOR TAILS. ECH TO CONTACT CITY OF SALEM OFFICIALS REGARDING PARTICIPATION IN REGIONAL TAIL. FM RETURNED AT 4:45 P.M. 4. Camp Roanoke (Pete Haislip, Parks and Recreation Director) BOARD CONSENSUS TO ADD $25,000 OF COUNTY FUNDS FOR TOTAL OF $50,000 TOWARD MATCH. 5. GIS Mapping System (Arnold Covey, Engineering & Inspections Director) NO DISCUSSION -BOARD CONSENSUS TO GO FORWARD GEORGE SIMPSON AND PAUL MAHONEY UPDATED BOARD ON DIXIE CAVERNS LANDFILL CLEANUP. BOARD CONSENSUS TO LEAVE 1995/96 FUNDS APPROPRIATED FOR CLEANUP IN BUDGET. 6. 800 MHz Radio System (Fire and Rescue Chief Tommy Fuqua and Police Chief John Cease) BOARD CONSENSUS TO GO FORWARD WITH EXPANSION. STAFF TO BRING BACK REPORT ON CONSENT AGENDA AUTHORIZING MOVING FORWARD AND WORKING WITH CONSULTANT AT NO COST TO COUNTY. ECH WILL BRING BACK PROPOSED METHODS OF FUNDING INCLUDING 911 TAX INCREASE. 7. Voting Machines (Elizabeth Leah, Registrar) BOARD CONSENSUS TO APPROVE PURCHASE OF TWO ABSENTEE VOTING MACHINES ($15,000) AND REVIEW REQUEST FOR ADDITIONAL MACHINES NEXT YEAR. 8. Imaging/Scanning System (Don Myers, Assistant County Administrator) THERE WAS NO CONSENSUS TO GO FORWARD AT THIS TIME. 3 D. CONTINUATION FROM MAY 9, 1995 OF BUDGET WORK SESSION BOARD CONSENSUS TO MAKE THE FOLLOWING CHANGES TO THE ELIlVIINATE FUNDING FOR VOTING MACHINES EXCEPT FOR 2 ABSENTEE ($15,000) ADD $50,000 TO CAMP ROANOKE COUNTY MATCH DELETE FUNDING FOR BLUE RIDGE SMALL BUSINESS CENTER 2 000 DELETE FUNDING FOR VWCC SCIENCE CENTER ($7250) AND NO FUNDING FOR VWCC FACILITY AND PARIHNG IMPROVEMENTS 66 79 DELETE FUNDING FOR 2 DEPUTY SHERIFF FOR JAIL EXPANSION ADD $10,500 FOR FUNDING OF 5TH PDC GREENWAYS STUDY. .ADD $50,000 FOR PARKS AND RECREATION CAPITAL CO INCENTIVE MATCHING FUNDS. E. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A NONE F. CERTIFICATION OF EXECUTIVE SESSION NONE G. ADJOiTRNMENT HCN MOTION TO ADTOURN AT 6:35 P.M. UW Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. 4 j j C (.. `\ r~ a 4d) t P r~ ~u I~Y~ ~~ i ~a%1 ~ryl tr~. O • ~l~r~ ~• ii~r `'y i 6.,_ , ® ` jc ;~i !'~~ ~~. O~C~ C;y ~~ ~!t' ~y,. o',`t~ 1 1., ~ f' l r~y'i O W, W O a U °~ O O N 0 h i C 7 I~J z a a A l~ O z O U O F~1 z °a a U O 0 O N O~ O~ ~--i v ,a ~ a ~ u O u ~ •p .O ~ h r0+ ~+ !~ C ~ ~ O O v' M "' it v~ '~ '" ~ h~ u u O C Cq ~ O ~ a~ s.. A q ~ b +u+ ~ " ~ Cl~ t . . ee e«. C7 ~ o~ A y 3 ~ o v ~ q G+~ o, .: ~ y . ~~" oa b °~ .. ~ ~ •c ~ ° ~~~ a^' ~ ~ > ~ ~, O ~ b ~ "C p ~ ~ ~ ~ '~ ~ •~~q ~ ~ ,~ ~, c ~ a ,~ •~, ua a H y ~ 3 ,~ ~ ~ ~ ~~ a a ~ ° c ° ~ , ~, ° ~ , °p~ ~a ~p o b ~ a ~~ C. w ~ G ~ ~~ o p cI ° ~ C ~ ~ 'b o ~ •y . 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O ~ p ~ r"'' C O ++ ~ eCa °o ~ '~ +r ao ~ N • • p„ ~ ~ +•+ ~ ~ ~ ' v ~ ~ C O Q ~ O v t, ~ ~ ~ U ~ ~ a s °` ~ a .~ e~ ~ ~ ~ a ~ o~ ~ ~ ~ .~ ~ ° ~ ~ ~" ~ ~ ~ o~ A s W ... ~ ~ ^C i. ~ ~+ O d •C ~ C a" , ~ o v ~ " ~ a ~ V b y C as e~ D a~ a~ O ~ C ~ 3 ~ ~ o o ~ ~ ~ > ~ ~ z • ,. ~ ~ eC u v C ~ ""' ~ . D .... ~ a C O • ~ G w ~ ~ ~ ~- ~ a~ .~ ago ~ ° ~ ti a ~ ~ O ~ a ~ 3 , C ~ ~' ~ v' u v im.,, v u ~ ~. ~ a rig a 3 a a A a E ~ ~ ~ o c~ o ^. ... C O O U a~ C C O G CCU ~+ ~ C~ i. O ~" O ~ a ~ ~ i. O v O ~ z. A E ~ ~ ~ v o ~ ~ d ~ ~ GC .~ ~ ~ ~ C ~ ~ ~ ~ •C _ ~ ~ a ~ `~ ~ a w a a 3 ~' ~, o o o ~, a .~ ~ ~ ,~ ~ .,.., ~ N A ~." ~ C~ O .:: C ~O i. ~'. i.+ eCC ~ V °~ ~ ~ .~ ~ ao O W ~„~ ~ ~ ~ O w ~ ~ ~ ~ ~ ~ ~~ a~ ~ ~'' ~ o ~ ~ _ ~ _ ~ _ c ~ ~, ~ ~ a ~ ~„ °-' i, N ~ ~ c ~ F, A ~ ee S O C C a ~ 'o ~ 'o ., a C a~ A a a R~ d ~ N M ..i ~ ~ 3 bA i,; C ~ ~ a~ i, o •v o, a a ee ~ ~ ~ E..,, .c '~' ~ C ~ O ~ S ~ a O ~ ~ ~. 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'~ o .g b a~ ~ ~ `~ .a ~ ~~ ~~ .5 ~~ b w ~~ ~~ .~ o 'o ~ ~" ~a .~ F H ~ .n r~oT~i ~ \ Y~ o i g / to g o _- / ,~ o i _\ / H REF RD D o~ ~ ~ ~2 ^~ ~ o o= _" N o f ~ ~'~ ,~ A E N' o tl ~~~ ~ ~` / ' `. i O __ \~ ~~ %'~ ~ ~ ~ ~ ~~ - -- _ ; ~ ~,;, ~. _ ,, ~i ~ r~ ~~~ ~~ ag r ~n OD g~ te ? _m ~ ~n~~~ ~~~ ~Z ~~ C~ ~ Z ~ CT -~ IS ~ O m ~I N~~2p C~ ~~ ~~n •T,~~ ~~X =~ ~~ t ~ ~ y ~~ ~ ~ y ~hl ~~ AOb O ~O TC ~ ~n ~ ~ z ti C~ ~ O ~a A °' 8 ~ o o w ~ a~ . c, ~ °~ ~BQ,~ ~~ ~'~ o ~ a .., a •4 +.~ o U ,~ w a ova a ~ o ~ U '~"' w v f3. a~ a ~ ~ r it A b D ee ti .~ A ~ y 8 x ~ a a ~ a e~ ~ ~ :~ ~ 3 ~, ~ ~ ~r ~ ~~' ~ ~ 3 x o ~ x ~ ~ 0 b~ ~ ~1 , ~ ~ O O ~ ~ 3 r.+ ~ y ~ ~ °' H A :? ~ ea v ~ ~ a ~ 'o ~ 'o 0 ~ ~n A a a a~ ~ ~ N ~ M ~ .. a ,.~ w .y ti 'i+ V a~ ~o a ,~. ~... .a.. ~ D ~ ~ D C H ~ H y ~r H h it W r~ Q O V O ~ +~+ b V ~~ 0 0 3 0 ~ ~ ~~ a~ ~' F '~ •.5 ~b ~ • •~ o 3 .~ o ~°a .5 aw o~,o ~ ,~ ~` ~,a~U ~ 5 ,~ "d o ++ a ~ yw ~ y ~ w .~ ~ ~ ~ H W y u H~~ ~ ~ C bD G~ O ~a ~ c a ~, A ~ ~ ,~~~~ .~ ~" ~ O~ QED'' ~ ~~ o~a~" .~ o~~w a .~ ooa N C ~O U ^' W C ,O ... A x, e~ ... j.+ C E d ~, v as a~ a ~, D O "O ~. a~ U H v ~O i, a ,~ N i-. d s C~ d C O 0 C O ., d V A v a~ ~O i. a M ti C L 3 w 0 r.., 0 0 o, V CC d a D a a~ C +.+ ice. ~.+ V1 ago C ~C O C 0 'i+ D ti v ~O i, a a> ~ ~ a~ ~ ao a~ ~ C ~ O ~ "' ~ ~ v O ,w; •' O v~ it d «~r ~ G~ ~*" ~ ~ O .~ ~ O .fl i" CC a+ G~ ^C ^C C ... ~ O v~ ~ 3 °~ o ~~ 0 C b ^. a~ s ,~ ~~ •C C ^' .., ~. 3= ^. ~ •~ v .C v ~ ~ ~ ~O i. ~„ s a ~_ ~~ "~ ~ ~ ~ v~ .~ ~ ^. •~ i.+ ~ ~ ~ ~ ~ ~ ~ H ~ ~ E ~~ ~ ~ a ~~ A ~ ~ ~ ~" .'~ O ~ ~ ~ ~ ~ ~~~~ ~ ~y ~/~ O +~+ W ''v `'~ O V ~ W a '~ ooa N D ~ U ~" W C 0 .~ .., A i. ~~, .~- .. C 8 e~ a a~ C v e~ a a ~. e~ r-~ a O C~ .. u ~o ~, a N .~ C O C~ U O C O a .~ v A v a~ ~o ~, a M d O a~ .~ 0 0 C a C ti ^..C C ~ ~~ ~ ~ w ~~ .,., >„ °o ~= ti C ~ ~i, 3A ~ O ~ ~ a o •~, s A E., ~ C C ~ ... ~A C O v w D h a~ ~O s, a ~ ~ ^: w .O ~ ~' a C 3 0 o U ~ c ~ o a s. ~ a C ~ C e~ v ~. ~. ~w S H ~ "O •O ~ i. ,a a ~~ C U X~31I ~Fy C ~ a ~, .~ c c 3 ,o S V C ~ i~ a .° ` ~ ~ ~ O a~ ^. ~ c .~ ~ ~ 3 `~ ~ ~ a~ bA ~ s a F~ ~ ~ ~+ ~ O ~a ~ ~, ~ [ a ~, A ~ ~ _~,o~,~o ~ ~ ~ ~' ~~ o~a°~ .., oU ~w a '~ ooa N D ~ U ^' W D 0 ... .~ A i, e~ .~ .;; C a~ e~ a a~ A .--i c a~ u d ~. C~ C O ^: H v a~ 'o a N e~ s C 0 CC V O C O d .~ v a~ A v as 'o ~. a M ..r C .., ~. 3 0 a~ 0 rr o~ M a a 0 1 a~ ~. i. a "'O C 0 C a~ ~. a~ 0 z C O e~ V .~ 0 h v a~ 'o a s. a~ d .G C. C ;"~ O ~ i.. .. O d ~ ~ ~ G ~ ~+ "d ~ ~ .~ C p ~ •.. .C .~ ~ d ~ ,C .~ C r.+ -~ .. C v ~ ~ O H :: a .,~ ~ ,° o a ~ ~ ~ C ~ w~~~ ~~,~~ ~,~•~~° .c o ^, C ~ °' .° ^. .~~,~~a o c a ~~3~ v ~ .~ o ,C ;~ ~ v C~ ~ d +~'' ~ .~ ~ ~ .. ~ ~ ~ ~ ~ .. .p C ~+-~ ~ ~ ~' a~ ~ ~ p O .~a ".r it i" ,~ CL d+ ~ ~ ..~., ~ y D ~ C i. ~ ~ o.. ~ ~, .~ ~ u ~ ee ~ ~ ~ a~~~a~ s .a •~: ~ HE-~ ae~ ~l ~\ ~. .\ ~/ ~~ \~ ~, , a ~.~~ ~ ~_ / \ ~ ~ j i ~ / a x O ~ ~ ~~ ~~ ;, OO ~J, ~~, ELF N `~~~ O ~~, `" ~~~a, r O ~ o .~ ~~~ ~ o ~~ / ~ ~ m ~', / ~ / m ~, ~ ~ ~ ~ / / `~~ ~ ~ J `~.s ~ ~ 'n / °i 02 ~_ ~ ~ ~ ~~ O 1 ? / ~ ~ f-- N ~ ~ ~ / ~ / / ~ \ ., /~ ` / / / ~ / ~~, \ / \ / / \ / \`\\ nO~°A a~ n~?n~ y ~y ~ ~r~On ~1~ yn2 O ~ y ~ ~ ~ C 2 ~O Zn 'I Cn C.r n1 X7 ~ ~ ~ O ~~~c cC O~~y ~~ ~ ~~ ~ A ~ ~ gib ~~ ~ ~, o ~~ ~n ~ OZ ti ~ ~ ~ W N ~-- ~ ~. i i ~. ~..i ~..i Z b ~ ~ b d ' ~ A ~ A ~ a y ' ~• ~ ~ ~~ ~~ ~ a ~ ~ ~ ~; ~v a ~ ~ ~ ~ t ~ ~, ~ n ~ .. ~ .. 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"~ y o m ~' a C "fl "~ ~C "C ... ~Q x 0 0 0 s ~n ~ o o~ ~"Cj C "'*e O ~ A• ~ A~ ~ ~' o fD `~ ~ ~ rG ~••~ C ~ ~~ o ~~~ d o "~° b~ o ec 0Q D ~ ~ A~ /- /i ~ / / ~~' ~ ,~ / ~ ~ ~ nir~oTU ~ j / / ~/ i i i i /' i 0 ~~~ o ~o _ i ~~ ~ ~ti ~ ~~ ~ m =; ,. ~~ ~ ~ z ~ -'~ ~9 0 ~~ ~ _,~ ~ ~ ; ~ ~ ~~ ~~_ r ~~ r Q ~ ~--~ ~i2 ~ / / ~~ °b ~ zD '~ ~ A~~~r O' M O C~ {~ ~p.~i, y~n ~ F 5S~ ~ ~ m m ~ \ / 4^/ O •. Z N ~ry~ ~ ~~ ~ ~' `~ m° -~ o ~~ - z ~ ~ --- Economic Development Capital Improvement Proiects Total Project Description Department Project Project Funding Priority Cost Type Source Hollins Joint Industrial Park 1 $750,000 Parkway Interpretation Center 2 714,000 Phase II, Valley Tech Park 3 500,450 I-81 Corridor Development Site 4 250,000 Total $2.214,450 C GOR/FA ---../X . Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: SG -State Grants FA -Federal Assistance LL -Literary Loan BI -Bond Issue BI -Bond Issue GOR -General Operating Revenues 22 ..~ PROJECT CATEGORY: Economic Development PROJECT TITLE: Hollins Joint Industrial Park Prior Approved Estimated Expenditures By Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $750,000 $750,000 DESCRIPTION Develop vacant 165 acre industrial site in Roanoke and Botetourt Counties. Provide industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Construct a 75,000 sq. ft. expandable shell building. Utilities Project, North County, I-81, Exit 43 (146) Water System. See Utility. JUSTIFICATION The project will provide an economic development opportunity for at least two local governments to address the needs of lack of developable industrial sites. Both Counties can jointly use general funds as leverage for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA,) funding. FUNDING SOURCES Recommended funding source for this project would be general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN The Hollins industrial site is identified on the Roanoke County Comprehensive Plan (as amended) and is zoned appropriately in both Roanoke and Botetourt Counties. 23 PROJECT CATEGORY: Economic Development PROJECT TITLE: Parkway Interpretation/Orientation Center Prior Approved Estimated Expenditures By Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $714,000 $714,000 DESCRIPTION Development of a public/private partnership (Virginia Mountain Country) for the phased development of an orientation/interpretation center, folk art center and other public/private uses aimed at serving the traveler on the Blue Ridge Parkway. JUSTIFICATION Economic development opportunity for a unique partnership between private sector and locaUstate/federal government to create a destination attraction and orientation facility that will assist the Blue Ridge Parkway/Skyline Drive traveler. The Virginia Mountain Country concept will interpret the mountains of western Virginia and be an introduction to the history and culture of the region. FUNDING SOURCES Recommended funding source would be general operating revenue, state grants, federal assistance and the private sector. OPERATING BUDGET IMPACT Potential for increase in contribution to Roanoke Valley Convention and Visitors Bureau to assist in manning the orientation/interpretation center. RELATIONSHIP TO COMPREHENSIVE PLAN Comprehensive Plan needs to be amended and re-zoning needs to occur to allow this use. 26 PROJECT CATEGORY: Economic Development PROJECT TITLE: Valley TechPark Phase II Prior Approved Estimated Expenditures By Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $500,450 $500,450 DESCRIPTION Continued site development of Valley TechPark. Phase II would involve site grading, landscaping, entrance sign, signalization, additional land acquisition and utility extensions. JUSTIFICATION Roanoke County owns the industrial park and is expected to provide site improvements equivalent to those being offered at other public industrial parks in the Roanoke Valley. FUNDING SOURCES Funding sources would be general operating revenue. OPERATING BUDGET IMPACT Funds for site maintenance would be needed annually. RELATIONSHIP TO COMPREHENSIVE PLAN Site is included in the current Comprehensive Plan. 24 PROJECT CATEGORY: Economic Development PROJECT TITLE: I-81 Industrial Site Prior Approved Estimated Expenditures By Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $50,000 $200,000 $250,000 DESCRIPTION Identification of a potential industrial site in the I-81 corridor and county participation in geologic and environmental testing, site planning, appraisals, public utility extensions and/or obtaining an option to purchase. JUSTIFICATION I-81 has been identified as a state growth corridor. The Roanoke Valley's association with Virginia Tech, the "smart highway" project and the extension of a water transmission line made the I-81 corridor a desirable site for future growth. FUNDING SOURCES Recommended funding sources would be general operating revenue, state grants, federal assistance and the private sector. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN 1985 Comprehensive Plan will have to be amended and industrial sites re-zoned. 25 County of Roanoke Budget Work Session FY 1995-96 Unallocated funds @ 5/9/95 Additional item: Dental Insurance savings Total unallocated funds @ 5/17/95 Additional funding suggested by the Board of Supervisors and staff: Economic Development-Hanover Direct Turn Lane $200,000 Additional funding for CulturallTourism: Mill Mountain Zoo ($2,000 oper; $10,000 capital) $12,000 Center in the Square (capital) 20,000 Science Museum (15,000 oper; $20,000 capital) 35,000 Virginia Amateur Sports (operating) 5,000 72,000 Additional for Class. Plan Adjustments-Inequities 40,000 Increase Explore contribution 50,000 Funding of Greenways Study-5th PDC 10,200 2 Deputy Sheriffs-Jail Expansion 55,200 Adjusted unallocated funds @ 5/17/95 Possible reductions from previously submitted budget: Courthouse Phone System $60,000 Adjustment of Employee Handbook changes- additional leave @ 15 yrs; no change @ 20 50,000 Total @ 5/17/95 $298,000 18,500 $316,500 427,400 (110,900) 110.000 ($900) 05/17/95,03:28 PM, m:\finance\budget\proposed\adj5-17.wk4 MEMORANDUM TO: Members Board of Supervisors FROM: Elmer Hodge ~~ County Administrator DATE: May 12, 1995 SUBJECT: Capital Projects Please find enclosed a brief overview of several significant capital projects that I see as important to County operations in the near future. Some of these items have budgetary impact in FY95-96. While a number of these projects have no direct fiscal impact in the proposed budget, planning discussions are necessary for implementation in FY96-97 and beyond. The enclosed material will serve to outline the individual projects. Staff will be available to answer questions regarding the details of each proposal. r COUNTY OF ROANOKE MEMORANDUM DATE: May 11, 1995 TO: Board of Supervisors FROM: Elmer Hodge ~r~ County Administrator RE: CIP/Budget Worksession Attached are the materials for the CIPBudget Worksession which will be held on Wednesday, May 17 at 2:00 p.m. in the fourth floor conference room. I anticipate that we will have sufficient opportunity to finish the budget deliberations. The budget which we presented to you is outstanding. It represents a great deal of work on the part of the School and County staff and generally meets the needs and priorities which you set for us. I want to recognize the staff, both with the School Board and the County for their hard work and thank them for the many hours which were spent balancing the budgets. The work session which we had was constructive, and provided input to the staff which we have used in the comments below. Possible uses for the $298,000 which remains to be allocated are addressed here based on the feedback and reflection after the work session. There are many ways to spend those funds. For example, the Board could: Increase Funding for Tourist/Cultural/Educational Attractions. Based on feedback from Board members, I would recommend the following increases in funding: Mill Mountain Zoo Center in the Square Science Museum $2,000 (operation) $10,000 (capital) $20,000 (capital) $15,000 (operation) $20,000 (capital) Explore Park $50,000 (operation) Virginia Amateur Sports $5,000 These activities particularly benefit many Roanoke County children and attract outside visitors to our area. All pay great dividends now and in the future. Additional Recycling Stations. We will ask the Resource Authority to provide additional recycling bins, as recycling, like solid waste, should be handled on a regional basis through the Resource Authority. Funding for Greenwa~. The Fifth Planning District Commission is currently working on a project to promote greenways in the Valley and has asked for $10,200 to help fund it. Add Staff to Sheriffs Department. With no parole at the state level, our recent increase in police officers, and an additional Assistant Commonwealth's Attorney, it makes sense that Sheriff Holt is going to see an increasing population in his jail. The Board may want to increase his staffing by 1-2 positions, which I support. Some of the other unfunded requests which the Board may want to address are the vehicle policy, capital items which will be addressed at the worksession, and $10,000 to join the Urban Partnership. Any dollars not allocated could also be placed in the Board Contingency Account for use throughout the next year or in the Fund Balance, to help bring it closer to our goal of 6.25%. Again, we are looking forward to a productive session on Wednesday. Please call me if you have any questions. R it ~ ~ .:t ~ O `p a ~' R ~ ~ ~ o ~ ~+ E a ~ ~ ~ ~Ir ~ ~ ~ o a~ o a C ~ O. A o~"~.a U R 'a U ~~ Q ~ w o a a ~ ~ a a ~ ~ ~ a ~ ~ w~ o 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ c~ ~ c~ ~ ~ ~ ~ c~ S o 0 0 0 ~; o 0 0 0 a~ o o O o °: a o 0 0 0 0 0 c~ o 0 0 0 0 0 o o ~ ~ o 0 O~ O O N N O O .~. N N ~ ~ ~ N ~" k. 00 O O O O O O O O O O O~ O O O O O O O O O O r o 0 0 0 ~n v> 0 0 0 0 O~ O~ O~ O O N N O O O O T ^ ~ ~A ~O ~O r O N N _ .~ V) O r } ^ Lr. r O O O O O O O O O O O O O O O~ O O O O ~ O ~ O O O O O O O ~ O O O O Q O R ~ ~ O O O O O O~ T R r r O 7 ~' N N O O O O O ay ao O ao O ~ ~ o ~ r .. 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'w a O r i :: aL z ~n U oG c e ~ o ~ o ~ = ~ OQ'i V O A 4 v vV, vV ~ c. z w V ~ . > O > O . > O C V G p 4 ~ ~ r t y a V V V V V ~ ~ 7 'J' O ~ E E E E E c U U U '~ ° a ~ n ~ a L a ~ a ~ a L ~? ~ °J o ~ A a J U U U A A A A A _ •"• V V V V n v V V V U V ~ ~ O O O ~ ~ W 'L o: a° a° a° a° .: w` a rs a ~ 17 C v~ m `"a r,~ a U .c CUC l~ w- n Y / 1~,~ ,.a-...~ 4U ~' ~ Y -.ar~ C7a ~ rs, a~ 0 b U ° ° o ao ° a ~ ~ ~ C~ +r .a ce ~ o ~ v D i . ~, a ~ ~: a aa C7a ~ w a U W ~ ~ W ~ ~ ' ~ ~ [•, a. h ~ W °~ O ~ ~' a ~ e~ c ~ ~ .a ~ a ^: .~ a C ~~ ~ c U " W ~ ~ ~zAw~ ~' ~ -- ~ ~ ~ ~ ° ~ ~ a a ~ Z A W ~ N O 18 ... ~C COUNTY OF ROANOKE MEMORANDUM TO: - Members of the Board of Supervi ors FROM: Elmer Hodge ~~ County Administrator DATE: May 12, 1995 SUBJECT: Employee Salary Increases At the May 9 work session we asked for $400,000 to make classification plan adjustments to correct salary compression. This was the recommendation made to me by the Pay Practices Team, a representative group of employees established to address pay issues. Since the Team's recommendation, they have met with members of the Police Department to analyze the Police plan, which you also received. There were several aspects of the Police plan that could be incorporated into the Pay Team's earlier recommendations. These were: a range movement (Step 1 below) to further "decompress" salaries, and the assurance that no one would be penalized for taking a promotion when placed on the appropriate pay point (Step 3 below). The Pay Practices Team recommends the three-step process shown below to correct County-wide inequities: 1.) Increase the pay range by 2.5%. This is the minimum amount required to "decompress" employee salaries and will allow us to maintain competitive starting salaries. 2.) Along each pay range establish points that are each 2% of the midpoint. There would be 20 pay points along the range. This provides a way to separate employee salaries based on an employee's time in their current position. 3.) Employees would be placed along the pay range based on years in current position. If an employee's salary is at or above the corresponding pay point, they would not receive a salary increase. If an employee's salary is below the pay point based on years in current position, they would receive an increase. a The third step allows salaries to be "decompressed" by distinguishing between an employee with one year, three years, ten years or twenty years of experience in their position. By providing a way for our employees to progress in the pay range, we also address the problem of employee retention and turnover in a number of County departments. By incorporating the Police Department's suggestions, we calculate that the cost to implement this solution County-wide is an additional $40,000, bringing the total to $440,000. It is a single-phase process that would be complete once implemented. We believe this will correct compression and inequity issues in the Police Department and also throughout the County. The major difference between the police department plan which you received and the one now being recommended is the issue of "external parity." The proposed plan addresses only internal equity, and we will use a salary survey next year to deal with external issues. Employees of the police department have worked very closely with the County salary team and are pleased with the solution. The proposed plan represents a compromise that is acceptable to both salary teams. The police representatives will be explaining the plan to the other department employees and receiving feedback over the next several days. While there may still be some individual police employees who will not be pleased, this is the best overall solution available. The police team has also discussed a step pay plan, which I am willing to consider with the following provisions: The plan would be an overlay on the County pay plan. The Police Department will receive an amount of money equal to the salary increases for other County Departments. The Chief will be responsible, with his employees, for developing and administering the pay plan. If the Department is unable to reach an agreement, police employees will revert to the existing County pay plan. As I requested in my earlier memorandum to you on employee salaries, I would like to use the next two to four weeks to discuss the team's recommendation with other County staff and to refine this recommendation, if necessary. I am pleased with the plan developed by the staff and ask for your support and funding. ~ P AN ,~.~ ti~ y o _ a t C~.~~tx~#~ n~ ~.a~xx~o~e ROANOKE COUNTY BOARD OF SUPERVISORS WORK SESSION AGENDA MAY 17, 1995 - 2:00 P.M. l_ ~~`' ~a Welcome to the Roanoke County Board of Supervisor, ~ W°'°"` ~~ meetings are held on the second Tuesday and the foul ~ ~ ~ 1~ p.m. Public hearings are held at 7:00 p.m on the fours .~.~--'~ ,. each month. Deviations from this schedule will be announced. THIS IS AN ADTOURNED MEETING FOR THE PURPOSE OF A BUDGET WORK SESSION AND CAPITAL IMPROVEMENT PROGRAM WORK SESSION. THE WORK SESSION WILL BE HELD IN THE 4TH FLOOR CONFERENCE ROOM AT THE ADMINISTRATION CENTER A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. CAPITAL IMPROVEMENT PROGRAM WORK SESSION 1. Utility CIP (Gary Robertson, Utility Director) 2. Jail Expansion (Sheriff Gerald Holt) 3. Camp Roanoke (Pete Haislip, Parks and Recreation Director) i ® Recycled Paper 4. Imaging/Scanning System (Don Myers, Assistant County Administrator) 5. GIS Mapping System (Arnold Covey, Engineering & Inspections Director) 6. 800 MHz Radio System (Fire and Rescue Chief Tommy Fuqua and Police Chief John Cease) 7. Voting Machines (Elizabeth Leah, Registrar) 8. Economic Development Projects (Tim Gubala, Economic Development Director) D. CONTINUATION FROM MAY 9, 1995 OF BUDGET WORK SESSION E. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A F. CERTIFICATION OF EXECUTIVE SESSION G. ADJOURNMENT Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005_ We request that you provide at least 48- hours notice so that proper arrangements may be made_ 2 COUNTY OF ROANOKE MEMORANDUM DATE: May 11, 1995 TO: Board of Supervisors FROM: Elmer Hodge !~" ~r~ County Administrator RE: CIP/Budget Worksession Attached are the materials for the CIP/Budget Worksession which will be held on Wednesday, May 17 at 2:00 p.m. in the fourth floor conference room. I anticipate that we will have sufficient opportunity to finish the budget deliberations. The budget which we presented to you is outstanding. It represents a great deal of work on the part of the School and County staff and generally meets the needs and priorities which you set for us. I want to recognize the staff, both with the School Board and the County for their hard work and thank them for the many hours which were spent balancing the budgets. The work session which we had was constructive, and provided input to the staff which we have used in the comments below. Possible uses for the $298,000 which remains to be allocated are addressed here based on the feedback and reflection after the work session. There are many ways to spend those funds. For example, the Board could: Increase Funding, for Tourist/Cultural/Educational Attractions. Based on feedback from Board members, I would recommend the following increases in funding: Mill Mountain Zoo Center in the Square Science Museum $2,000 (operation) $10,000 (capital) $20,000 (capital) $15,000 (operation) $20,000 (capital) Explore Park $50,000 (operation) Virginia Amateur Sports $5,000 These activities particularly benefit many Roanoke County children and attract outside visitors to our area. All pay great dividends now and in the future. Additional Recycling Stations. We will ask the Resource Authority to provide additional recycling bins, as recycling, like solid waste, should be handled on a regional basis through the Resource Authority. Funding for Greenways. The Fifth Planning District Commission is currently working on a project to promote greenways in the Valley and has asked for $10,200 to help fund it. Add Staff to Sheriff s Department. With no parole at the state level, our recent increase in police officers, and an additional Assistant Commonwealth's Attorney, it makes sense that Sheriff Holt is going to see an increasing population in his jail. The Board may want to increase his staffing by 1-2 positions, which I support. Some of the other unfunded requests which the Board may want to address are the vehicle policy, capital items which will be addressed at the worksession, and $10,000 to join the Urban Partnership. Any dollars not allocated could also be placed in the Board Contingency Account for use throughout the next year or in the Fund Balance, to help bring it closer to our goal of 6.25%. Again, we are looking forward to a productive session on Wednesday. Please call me if you have any questions. MEMORANDUM TO: Members Board of Supervisors FROM: Elmer Hodge ~~ County Administrator DATE: May 12, 1995 SUBJECT: Capital Projects Please find enclosed a brief overview of several significant capital projects that I see as important to County operations in the near future. Some of these items have budgetary impact in FY95-96. While a number of these projects have no direct fiscal impact in the proposed budget, planning discussions are necessary for implementation in FY96-97 and beyond. The enclosed material will serve to outline the individual projects. 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This project consists of the renovation of the 6th floor and the addition of a 7th floor to the Roanoke County/Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 54 beds on the 7th floor and 26 beds on the 6th floor, for a total addition of 80 beds. The renovations are needed to eliminate the overcrowded conditions of the jail. The jail is presently designed to house 104 inmates, but recently as many as 200 inmates have been housed on a given weekend. These unsafe conditions can very likely cause unavoidable injuries to inmates and/or staff, and increase the threat of lawsuits for the Sheriffs Office and the County of Roanoke. The project was originally requested by Sheriff Holt and has been discussed with the Board of Supervisors in a work session. The project is concurred with and supported by the Sheriff of the City of Salem, Sheriff Obenshain. The Board approved a feasibility study and bidding was completed last fiscal year. The contract was awarded at $15,000 to the engineering firm Hays, Seay, Mattern &Mattern of Roanoke. For FY 1995-1996, architectural and engineering work must be performed to plan for the facilities' design and construction; related fees are anticipated to be $150,000. CAPITAL Due to funding from other entities, the County's net cost is anticipated to be only about 50% of the estimated total capital costs. The Commonwealth of Virginia and the City of Salem are each expected to contribute about 25% to the funding of the project. 8 c-a Construction for the jail renovation and expansion is expected to begin in FY 1996-97. The capital-related project costs will be approximately $2,107,000, (the County's share is approximately $1,187,500). Included in this amount are costs associated with site improvements, construction, planning, furniture, design and related equipment. OPERATIONAL BUDGET IMPACT There will be approximately $900,000 in recurring, incremental operating costs for the expanded jail once renovations are complete. The majority of this amount is attributable to salaries and benefits for the 1 part-time and 29 full-time employees that Sheriff Holt is seeking to add to provide service for the newly developed areas of the jail. There will also be increases in maintenance, uniform, vehicle and equipment costs (some costs, such as vehicles and uniforms, would not be incurred every year). Federal, Commonwealth, and City of Salem reimbursements for prisoners housed would serve to defray some of the increases in operational costs. COUNTY ADMINISTRATOR'S RECOMMENDATION: $150,000 has been included in the FY 95-96 budget for A & E. $750,000 has been ear- marked in capital for our share of the construction costs in FY 96-97. 9 ~~~ Camp Roanoke Parks & Recreation Cost Di t ib i Prior F Estimated Expenditures by Fiscal Year Total r ut s on unding 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 25,000 50,000 245,200 $320,200 Other Funding 0 (25,000) (120,200) ($145,200) Net County Cost 25,000 25,000 125,000 0 0 0 $175,000 This project consists of renovating Camp Roanoke as a residential summer camp and retreat center. For the Summer of 1995, two one-week DARE day camp programs and the Ropes and Initiatives course will be offered. $25,000 has been allocated from current fee class accounts and general operating revenue to finish the dining hall facility and two additional buildings. Included in the current Capital Improvement Plan is $295,200 for various renovation programs which will be needed for FY 1996-97. CAPITAL CAMPAIGN Ricky Showalter, a Program Coordinator, is proceeding with the development of a Capital Fundraising Campaign. What needs to be addressed is the level of capital support that the County will contribute -- $150,000 as a challenge grant would greatly assist as a selling point while Roanoke Valley businesses are being approached to raise funding for this project. Hopefully, the private sector can match the County's $150,000 in a joint effort to raise the required $295,200 for FY 1996-97. The main aspects of the campaign are as follows: • Capital Campaign • Matching Funds • Publicity/Marketing • Master Plan • Presentations to Potential Contributors PROGRAM OPERATIONS Staff has recommended a program plan to be fully in effect by FY 1997-1998, which is expected to be the first year of full operations. The major components of the plan are as follows: 3 C.' - 3 • DARE Camp and Traditional Residential Camp • Ropes and Initiatives/Training Site • Community Group Rentals • Environmental Education -- Roanoke County Schools OPERATIONAL BUDGET IMPACT For limited day use by July 1, 1995, operational costs for utilities, maintenance and janitorial supplies will total $10,900 for FY 1995-1996 and FY 1996-1997. The net operational impact for FY 1997-1998 (full operations) will be an expenditure of $37,930. Included in this amount is the anticipated addition of a new Assistant Recreation Supervisor to serve as the Camp Roanoke Manager. It is expected that there will be an increase in the operational impact in subsequent years as programs develop. COUNTY ADMINISTRATOR'S RECOMMENDATION: A 50/50 match, up to $25,000 for FY 95-96, will provide a fine start for the Capital Campaign. I am confident that staff can obtain the required matching funding to finance this project. 4 C-y Imaaina/Scannina Svstem Clerk of the Circuit Court and Commissioner of Revenue Cost Prior Estimated Expenditures by Fiscal Year Total Distribution Funding 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 0 261,800 0 0 0 0 $261,800 Other Funding 0 0 0 0 0 0 $0 Net County Cost 0 261,800 0 0 0 0 $261,800 The proposed system will provide for the scanning and storage of the various documents related to deeds and titles to properties from the year 1838 to the present. Initially, we will scan new documents into the system and then, over a period of time, history will be loaded. The system will allow the immediate scanning of a deed as it is received, after it has been stamped with a deed book and page number. Once scanned, the images will be available for retrieval from on-line magnetic media. Periodically, a CD ROM will be mastered with data currently kept on magnetic media, and the resulting CD placed on-line. Retrieval can be accomplished from any 386 or faster PC running Windows 3.1 or higher. BENEFITS Circuit Court Clerk's Office • Communications: information transfer will be improved between the Clerk's Office and all other County offices including those of the Commissioner of Revenue, Treasurer, Real Estate Assessments, Engineering & Inspections, Economic Development and others. This will represent a significant savings of time for personnel in those departments. • Space: This project can eliminate the immediate need to expand record storage capacity in the Clerk's Office, saving an estimated $80,000 to $100,000. • Copy Costs: These savings are made up of reductions in the cost of paper, hardware and equipment maintenance. • Reduced Mailing Costs Commissioner of Revenue • Availability of an instant record of transfers • Savings in travel time to and from the Courthouse and in research time 6 C-y Immediate transfer capability with reduced paperwork and reduced possibility of error Ability to review and update current listing of plats recorded in the plat book Engineering • Documentation processes could be completed in-house without using outside vendors • Storage requirements drastically reduced by using CDs rather than paper copies • Reduced time of property map reproduction • Eliminate travel to the Courthouse for properties research Utility Department • Computer access to plans that Engineering has had microfilmed from the LAN Real Estate Assessments • Ability to provide increased customer service through more up-to-date information on deeds of trust, survey plats and easements, resulting in time and money savings NOTE -- Some costs are still to be determined, therefore the above expenditure figure of $261, 800 is an estimate COUNTY ADMINISTRATOR'S RECOMMENDATION: This project will benefit citizens, the Circuit Court Clerk's Office, the Commissioner of Revenue and the Assessor's Office. We do not have the funds available to proceed at this time, unless we decide to lease/purchase the needed equipment, which I do not recommend. 7 C' - 5 Mapping/GIS Engineering Cost Di ib i Prior F Estimated Expenditures by Fiscal Year Total str on ut unding 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 0 340,000 340,000 340,000 0 0 $1,020,000 Other Funding 0 (170,000) (170,000) (170,000) 0 0 ($510,000) Net County Cost 0 170,000 170,000 170,000 0 0 $510,000 The Engineering Office is pursuing a 50/50 grant from the United States Corps of Engineering to fund this project. $510,000 of the referenced funding will relate to this grant; $170,000 is expected for FY 1995-96, and it is anticipated that grants for $170,000 will be received in FY 1996-97 and FY 1997-98, respectively. Details of the project are as follows: • Digital orthophoto maps of the entire County (251 sq miles) -- these maps show the locations of roads, buildings, commercial parking lots, railroads, streams and bridges • Digital contour maps -- 2 ft contour intervals (177 sq miles) Digital contour maps -- 4 ft contour intervals (74 sq miles) -- both groups of contour maps show the locations of roads, buildings, parking lots, railroads, streams, manholes, storm drains, fire hydrants, water valves and bridges • Digital planimetric maps showing all sewer, water and storm drain systems, digitally drawn and placed on separate layers. • Final maps will be provided on CD ROM and Autocad format This system provides ongoing conversion of Roanoke County's existing Land Information data to a digital format. The MIS Office has used funding to purchase a Sybase SQL Server software and related hardware. The Engineering Office is currently compiling standards and specifications to network the GIS software and replace the current hand maintained tax parcel maps. Future projects include integration of the GIS with Roanoke County's E-911 dispatch center, ongoing placement of Global Positioning Monuments and the use of the GIS as a facility management tool. C -5 BENEFITS Geographic Information is important. It has been estimated that 85% of government decisions require it. Creating and maintaining this information is a significant expense. A Geographic Information System can save the citizens of Roanoke County money, reduce redundant activities, and improve the quality and accessibility of the information that is collected. COUNTY ADMINISTRATOR'S RECOMMENDATION: $170,000 is already included in the FY 95-96 budget for this project. This mapping system is an excellent project; we will be receiving a $1,020,000 system for only $510,000. 2 c_ ~, 800 MHz Radio System Communications Cost Di t ib ti Prior F di Estimated Expenditures by Fiscal Year Total s r u on un ng 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 2,000 0 2,084,000 0 0 0 $2,086,000 Other Funding 0 0 0 0 0 0 $0 Net County Cost 2,000 0 2,084,000 0 0 0 $2,086,000 Roanoke County is facing a number of communications issues that have an impact on the County's ability to carry on its day to day operations, particularly in the area of public safety. The present 800 MHz two-way communications system, which provides fine radio coverage and dependability, needs to be expanded in a timely manner in order to ensure continued dependable communications for all departments. Current issues are as follows: The 800 MHz system has exceeded its maximum capacity • FCC loading limits have been exceeded on the current seven-channel system --the system was designed for 700 users, but currently has 725 and continues to grow • Access to the system may be adversely impacted due to this congestion • The County's ability to handle a major disaster may be compromised due to the system's being unable to efficiently process the "air time" demand • Loss of a channel due to mechanical failure, lightning strike, etc., exacerbates the problem • The County is denied the advantages of using a single 800 MHz system due to lacking the "throughput" required for acceptable operation in both the public and private safety sectors Frequency scarcity for system expansion • Frequencies are allocated by the FCC on a "first-come, first-serve" basis • 806 MHz (currently used) is the most cost-effective option • Other groups in the County's area are interested in 806 MHZ frequencies; consequently, these frequencies may not be available at a later date Low Band System Problems • Low band equipment is approaching obsolescence • Need by low band users for portable radio coverage provided by 800 MHz systems • Need by low band users for unit to unit coverage, not just unit to base coverage 10 ~- Need for increased operability between all departments within the County Eliminating low band radios simplifies maintenance, parts inventory and training Aging of some 800 MHz equipment • 6 of the 21 repeaters have been in continuous use for almost 8 years; failures are occurring which cause the system to lose a channel and reduce "throughput" • 209 portables have been in service for almost 8 years; as these items age, failure rates and repair expenses will increase Analog microwave system nearing saturation point • 68 of 96 channels are currently in use • Adding three 800 MHz channels will require an additional 27 microwave channels • Eventual replacement with digital microwave would resolve the problem CAPITAL COSTS Several options have been proposed to deal with the above-mentioned problems. Among the options, an agent for Motorolla has presented his following Recommended Action Plan: • Apply immediately to the FCC for seven additional channels; add three channels to the 800 MHz system and replace the oldest repeaters; move 48 low band users to the 800 MHz system by relocating existing mobiles and portables from Public Safety and replace with new units -- $726,000 • Upgrade to digital microwave -- $500,000 • Add four channels to the 800 MHz system -- $620,000 • Move the remaining 108 low band users to the 800 MHz system -- $238,000 COUNTY ADMINISTRATOR'S RECOMMENDATION: We have begun this project by applying to the FCC for additional channels. It is important that we proceed in the near future to begin migrating to a digital system. Staff user groups have been requested to formulate a financing plan using E-911 fees, lease/purchase options, etc., to fund this project over the next several years. ~- 7 Voting Machines Elections Cost Prior Estimated Expenditures by Fiscal Year Total Distribution Funding 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 0 62,500 62,500 62,500 62,500 0 $250,000 Other Funding 0 0 0 0 0 0 $0 Net County Cost 0 62,500 62,500 62,500 62,500 0 $250,000 This project involves obtaining new voting equipment to replace current voting machines. This equipment will be stored at the Service Center on Kessler Mill Road. The equipment now in use is over 35 years old. Storage is a problem. The machines are stored at the Service Center and get very dirty. The new machines would reduce the total number of machines from 87 to 36, and decrease required storage area. Also, current machines weigh over 600 pounds and the new machines weigh less than 60 pounds each. Proposed funding would be from general operating revenues. COUNTY ADMINISTRATOR'S RECOMMENDATION: The Registrar has recommended the implementation of this specific system. I feel that the County should begin this implementation by funding 1/4 of the total cost in FY 95-96, with the remaining costs funded in the succeeding three fiscal years. The Registrar has recommended that as a minimum, $15,000 is needed in FY 95-96 for absentee balloting. 12 C-~ Economic Development Projects Economic Development Cost Di i i Prior Estimated Expenditures by Fiscal Year Total str on but Funding 95-96 96-97 97-98 98-99 99-00 Project Cost Total Cost 0 40,000 710,000 0 0 0 $750,000 Other Funding 0 0 0 0 0 0 $0 Net County Cost 0 40,000 710,000 0 0 0 $750,000 A number of significant economic development projects have been identified by staff and the Board. Examples include: a Parkway Interpretation/Orientation Center, additional development sites, expansion of existing commercial sites, etc. Staff would like to receive direction and prioritization in determining which projects to pursue. COUNTY ADMINISTRATOR'S RECOMMENDATION: Discussion during Capital Work Session. 5 M E M O RAN D U M To: Ms. E. Elizabeth Leah ~~~ From: Elmer C. Hodge ~~"" Date: April 25, 1995 Subject: Voting Machines I have reviewed the material that you sent to us and have a few suggestions, based on the hope that we will be able to fund at least part of your request for new machines. I am particularly concerned about the machines that require battery recharging. This might require considerable rewiring of the storage location and may be difficult to do routinely, which would result in failure. Depending on the sensitivity of the new machines, I would like to know whether they require storage in a controlled environment. If so, where could they be kept and how much would it cost? Also, would they be purchased off State contract or would we have to bid them? Please review the material with Bill Rand and Oscar Bryant and let me have your system of choice. ECH/meh April 20, 1995 RE: VOTING MACHINE BROCHURES YOU ASKED ME TO LOOK OVER I don't think you get a true picture of any piece of equipment when all you have is promotional literature from the vendor. Some questions did occur to me, though. [1] Why do two of these systems include voting machines and paper ballots? Sounds like technology is going backward, not forward. How long would the paper ballots have to be kept? Where? If a candidate asked for a re-count and the number of ballots didn't agree with the number in the voting machine, what happens? [2] One of these systems comes in several pieces: vote tabulators, tally software, host computer, voting booths, ballot transfer cases. Would all these take more room to store? [3] How sensitive is this equipment? From what I recall of Kessler Mill, the storage area is pretty rough and ready. Would the new equipment require temperature control, clean environment? One of these systems is battery operated. Every 30 days while "~ `~a> in storage, they have to be plugged in to an electrical outlet a for 48 hours to recharge the batteries. My guess is that the ,,,,;~`~ storage area would need rewiring for additional outlets, plus ~=r,r,~ i someone who would remember to do this every month. If the ~ responsible person forgot, would batteries have to be -'-' replaced? How much would that cost? [4] I assume specifications and invitations to bid will have to be prepared and sent out. Why are we dickering with vendors now? MH O~ pOANp,1.~ ti ~ ~ z °v a~ rasa BOARD OF ELECTIONS E. ELIZABETH LEAH GENERAL REGISTRAR T0: MEMBERS OF THE BOARD OF SUPERVISORS FROM: ELIZABETH LEAH, REGISTRARC~~c~~ ~~-~~~-` DATE: APRIL 4, 1995 SUBJECT: NEW VOTING MACHINE BROCHURES Enclosed are copies of brochures for the new Voting Machines approved for use in Virginia. ELECTORAL BOARD WILTON B. JOHNSON CHAIRMAN RONKEITH ADKINS VICE CHAIRMAN ELIZABETH W. STOKES SECRETARY Each of these Companies would like to come to Roanoke and demonstrate to you their equipment. The Electoral Board would like for you to see this equipment. If you would advise me as to a time that would be convenient for you, I will arrange for a demonstration. Questions can be addressed to any member of the Electoral Board or Elizabeth Leah. P.O. BOX 20884 • ROANOKE, VIRGINIA 24018-0089 (703) 772-7500 FAX: (703) 772-21 15 0 o _ ,, O ~, CV ~ ~' ~ ~ n~ O _~ ~ o }, U j ~ ~~ ~ ~ w ~ L LLI ~,/ J L Q N G ~j ~O ~ 'C ~ ~ ~ N~~~w ~3 '~ ~ Qz~~M ~ ~ Z M ~ w ° 6" O OO~O c~ c~ ~ _O ~ ~ ~ ~ ¢ ~, ~ ~ ~ ~ a> ~ ~ v ~O ° I ~ ~ ~ ~ ~ ~~ c~ ~ ~ ~ y ~ ~ ~ .~ p ~ ~~++ ~ N ~ ~ o y _ U _° . ~ '_' ~ ~1 ~ _U ~~ N U 'b o ''p ~n ~, > ~ . Clv, _ U . ~ G. U ~n C_ ~ ~ '~ ~ ~ ~ O ~ ~' O N bA _~ ~~) ~/ ~ > ~ '° ~" ~ ~ '~; ~ v ~ :ti U ~ ate, o o ° ~ ~ N a~ cC ~ ~ ~ ~ ~ rv ~ cct v ~ '+-, ~ O N p O ~ ~ O o ~ ~ ~ . .... . .... . . . . . March 29, 1995 l:. Elizabeth Leah P. O. Box 20084 Roanoke, Va. 24018-0089 Dear Elizabeth: 1 want to thank you for the opportunity of presenting our Accu-Vote Voting System to you during the convention last week in Virginia Beach. We are proud of the tact that our customer base has grown to over 300 voting jurisdictions in the last three years. One of the reasons for this unparalleled growth and success is experience. Our management & sales team has over sixty (60) years combined experience in the election equipment market place. Elections are our only business. We know the election process and understand that our customers expect solid support from our people and good elections from our product. Another reason for our growth and success is our product. The Accu-Vote Voting System is universally recognized as the most reliable Optical Scan Voting System available. Advances in computer design technology have resulted in more powerful, compact computers, with simple and more reliable electronics that require less maintenance, and last longer. 'The compact, light weight, contemporary design of the Accu-Vote Unit reflects the latest in computer design technology. - The Accu-Vote combines the latest technology to accommodate precinct, ahsentee, and early voting by utilizing an easy to use and understandable optically scanned paper ballot with a large enough capacity to insure only one ballot per voter. - The Accu-Nate is the itn.~x voting device of its kind with TeleResults. 7'eleResults gives the Accu-Vote Unit the ability to transmit election results from the precinct over telephone lines or cellular phone to a host computer at the election office where complete and accurate countywide election results are produced within li~rty-five minutes to one hour after the closing of the polls. 605 O'Neill Drive Jamestown, NC 27282 (910) 886-3409 - The Accu-Vote is the ~ voting device of its kind that utilizes an uninterruptable power supply with an internal battery that is automatically and continuously charged, enabling the Accu-Vote Unit to continue counting ballots during a power surge or failure. - The Accu-Vote is the ~ voting device of its kind that is "software" driven making the unit easy to upgrade, therefore eliminating the problem of "built-in" obsolescence. - The Accu-Vote is the >n voting device of its kind with state-ot= the-art electronics and computer hardware technology utilizing a modular design for reliability and ease of maintenance. - The Accu-Vote is the only voting system that has taken advantage of the powerful multi-user, multi-function Unix Operating System. Unix provides more options and flexibility for pre-election programming and ballot printing, election day ballot processing, and post-election accumulation. - The Accu-Vote Election Programming and [3allot 't'abulating Soltware is the only such software that concurrently and automatically: - Generates the ballot styles required for each precinct. - Generates an Accu-Vote Memory Card to match each precinct. - Generates "camara ready" ballot proofs, and/or "postscript" ballot tiles that electronically burn the plates, either of which can be used for ballot printing. `Chank you for giving us this opportunity to discuss with you the advantages of the Accu-Vote tabulation system. If you have additional questions or need more into~7nation> please do not hesitate to contact me at (910) 886-3409. Sincerely, ~~. ~ ~~ Rohert 'icket~ Sales Manager ~~~~~ ~ '' Stephen (.. ~ ck`e ' Authorized Representative Enclosures SYST>H:M (Y)MPARISON SIINIMARY Both the Accu-Vote and the Optech precinct ballot tabulators are certified to tabulate elections; however, that is where the similarity ends. 'Che difference in functionality lies in the tact that the Optech design utilizes older technology making the unit "hardware bound" while the Accu-Vote utilizes new technology making the unit "software driven." I lardware hound systems are confined by their original design criteria, and therefore have a pre determined application life cycle; while software driven systems are evolutionary in their design criteria and therefore can he upgraded, when required, to support new applications. Significant enl)ance111entS t0 llle OplectT Unlt WOUId regUlre a llardlvare redesrgn perhaps making the new unit incompatible with the present unit. Those same e;nhance;ments to the Accu-Vote Unit require only software modifications and updates assuring compatibility and preventing_obsole;sence. COMPARISONS ACCU-VOTE OP'TECH - Technology 1990's 1970's - New Applications Upgradable L.nnlted -Unit Size 16"DX14"WX3"I-t 22.5'DX19"WX7.5"t-t - Unit Weight 14 Lt3S. ~2 LBS. - Ballot [30~ Size 2~" D X ?~" W X 3K" H 40" D X ?~" W X 30.5" ti - Massage Display Screen 1_CD LED - U.L.. Approved Yt:S NO - E3allot teed Path ~t.S' I S'- 17" - Uninterrupted Power Supply YES NO -Internal Modem Capability YI?S NO -Standard (3allot Size; 8.S' X 1 1" 9.75" X l~l" -Columns Pcr Side -Standard Ballot Capacity 272 Voting Positions 24U Voting Positions - Memory Device Memory Card Memory Pak - Integrated Auto feeder YES NO e L ~~ El T~I N S~, Ms UL~7D~~pi~~~~.~o ~ ~~ c .. r-~~~ ~ oe ~f Ii/e''LC 9GuLK f Cr e~4eCE Ce~S(.~G~M Regardless of the distance to election central, or the size of your ballot, you can now communicate election results directly fmm a tabulator at the precinct to your host computer u: just seconds! Call 800-433-8683 today and ask for the Accu-Vote with TeleResults brought to you exclusively by 6LOSAL SECTION SYSTEMS ~~ection Cel~t,.~/ II IiII II Accu-Vote Precinct Tabulator i ~~ ~ -'~~ ~i , 0 Accu-Vote Precinct Tabulator Accu-Vote Precinct Tabulator Accu-Vote Precinct Tabulator Accu-Vote Precinct Tabulator GLOBAL ELECTION SYSTEMS ACCI/-I/OtB ~~n j~' ~P.SU/~5a '7(/e'u yetelCwy u /1o.~e ... e~P' 8~0-433-8683 s~Rcv~vE~ C awv~y PuR CNA s~D r~~ ~ ccu- vorE va~r~ ~vov~~ne~R ~q~9 i P. Scott McKibben PuGlirJra Mark E Nusbaum :1lunuging F.diror Mlta Miller rflnnuKiaR Edito~?71i~~ Pete Goering ,1/unagin,e~ditorl.Spurtr T f~ E To i~ E ~ Karon Sipes rflanaging EdirorlFranrra CA P I TA L-] o U RN A L ~~ ~acobasn :i/unuginq Edilor/Pko~o Michael fRyan F'ditanalPagrEdi[or Nancy Kindling Cummuniry Bamd dlrmber Ping Enriquez Cummuniry doard.llrn:btr EDITORIALS _~-- A vote for efficiency s much as voters opted for dures. But Shawnee County's switch f_ro_m_ bulky.lever-operated voting machines_to_paperbsllots and elec- tronic counters has saved money, cut down on storage space and reduced lines. ___--_- -- Since 1974, Shawnee Countians had waited in line co vote in the Shoup lever voting machine. But the county had purchased the machines used - and the company that made them had gone out of business. Tlius, repairing them became problematic; often, the parts to fix one machine would have to come fl-om another. In addition, their increasingly fre- quentbreakdowns created voting delays and even longer lines. ;' Whether to replace the machines at some point became moot; the only question was, with what? The Election Commissioner's office conducted much research acid tesl- ing - including a public face-off between the old Shoup machine and several models being considered for purchase. Ironically, during the pub- ~ S117WI1t~e COlll1~/'S n@W VO'~Iig (11ACf11~1B8 SAVS~ the COUfitty 5100,000 - 8f1d ~OtS Of ~BddC~t@S. lie tryout, the Shoup broke down. The county ultimately opted for the new paper ballotlelectronic counter system, which has now been througl- a primary and a general election. The result: Election Commissioner Elizabeth Ensley reported recently that the new system saved $100,000 in 1__994. -------- Besides the lack of maintenance problems, the new high-tech system also takes less personnel to move around than the old 604-pound Shoups. The ~ie~v system requires 2,000 square feet of storage, as opposed to 20,000 for the Shoups. And Ensley estimates the new system will require 268 fewer poll employ- ees than before. To dramatize the latter, Ensley says that equates to savings of $268 an hour, assuming a $1-an-hour rise in file ~ninimurn wage. Ensley and her associates are to he applauded for a job well done. change in 1992 and last Nov. 8, some ofthem are wary of too much change. Especially with their voting proce- 4-A The Topeka Capttal~loumal, Thursday, January 19, 1995 ST. LOUIS POST-OISPATCN WEDNESDAY, MARCH 8, 1995 S Vote-Tally Machine Produces Results In Minute By Tim O'Neil 01 the Poat-Diapetch Staff Voters in St. Louis' 8th Ward tested a new voting machine Tuesday that can tally results and telephone them downtown within minutes of clos- ing time. And it worked great. The machine uses a new form of the old-fash- ioned paper ballot, which the city hasn't used since 1959. The city Election Board is once again consider- ing buying a system that will allow it to count ballots at the polling places, rather than haul all of them downtown to the board's main counting ma- chines. The idea is to tell the winners from the losers much more quickly. On Tuesday, the 8th Ward results were tallied by 7:19 p.m. - 19 minutes after the polls closed. The city tried another form of polling-place ballot counters in the early 1980s but abandoned the idea in 1983 because of repeated failures. Those machines used the computer punch-card ballots that city voters Kave been using since 1978. Janice Trigg, the board's executive director, said Global Election Systems of Albuquerque, N.M., lent the city eight of its machines for the test in the eight Shaw area polling places in the 8th Ward. Ameritech lent five cellular phones so ma- chines not near acceptable office phones could dial through their modems to the computer downtown. Trigg said one other company also had offered its version for a later test. She said it would cost the city about $1 million to buy enough counting machines for its 247 polling places, plus a few extras. The 8th Ward ballot was printed on a standard 8~/s-by-ll-inch piece of paper. Voters made their choices by filling in the small red oval next to each candidate's name with a black felt-tip pen. Vo ers then fed their ballots into a slot on the machine which pulls them in quickly. "It's a piece of cake," said Gilbert Reed, 78, wh voted at Tower Grove Baptist Church. "Markin your ballot is simple, and this ought to prevet mess-ups downtown." Two officials from the St. Louis County Electia Board visited the 8th Ward to observe the ms chine, called Accu-Vote. The county, which i Missouri's biggest voting bloc, uses punch-car ballots. A Global salesman said 27 Missouri counties us Accu-Vote machines, although most of them ar rural counties that use them in central location: Platte County, just north of Kansas City, is the largest county that uses them at polling places, state official said. And 19 counties still use paper ballots. '~ 1 News Release eritech Cellular Services 500 Maryville College Drive Suite 250 St Louis. MO 631x1 AMERITECH CELLULAR PROVIDES MISSING LINK IN WARD 8 TEST OF ACCU-VOTE SYSTEM New Results and Reporting System Being Tested: For the first time in St. Louis, election results will be transmitted electronically -- by conventional telephone or cellular telephone modem -- directly to the main computer at the St. Louis Board of Election Commissioners. Used elsewhere, this system has reported unofficial returns as fast as 15 minutes after the polls close. This pilot program will be tested in all 16 precincts of Ward 8 in St. Louis this Tuesday. Called Accu-Vote, this system was developed by Global Election Systems. Ameritech To Assist With Data/Results Transmission: Since some Ward 8 polling sites do not have dedicated phone lines, the Board of Elections turned to Ameritech Cellular. The company is providing cellular phones, power supplies, airtime and voice/data converters to support the Accu-Vote system. Votes from five precincts will be transmitted as wireless data across Ameritech cellular airwaves to the main computer at the St. Louis Board of Election Commissioners. Cellular phone modems will be used at these five precincts in place of conventional "landline" telephone modems. Election Information: The city elections will take place on Tuesday, March 7, 1995. Only Ward 8, the neighborhoods surrounding the Missouri Botanical Garden, will report election results via the Accu-Vote system. Quotes: "With the combined services of Accu-Vote and Ameritech Cellular, we expect voter results from Ward 8 to be reported with unparalleled accuracy and ejfciency, minutes after the polls close," says Jan Trigg, Executive Director of Elections, Board of Election Commissioners." "This is just one of a member of ways cellular technology is bridging the gap between data access and location," says Jim McKee, manager, corporate accounts at Ameritech. "The Accu-Vote system is a perfect example of how wireless data communications gives people the flei-ibilin~ to transmit information over a cellular network from a remote locution anywhere, anytime." Interview/Photo Opps: On-site demonstrations or interviews with an Ameritech Cellular or a Board of Elections spokesperson can be arranged at a mutually convenient time. Contacts: Jackie Engel Kristi Hoffert or Tory George Ameritech Cellular Dorf & Stanton Communications 314/920-4991 314/436-6565 or 1-800/SKY-PAGE (PIN#: 8792075) - JHfl--4J;=;-'~=iG~ ~_,I_IF1 ~=~r,:~_~,_; IL?: TEL tU~: tii ~~ . I I'i i-' .] () r= - ~7~ ~~ lUD ~~ ~T ~-~'C- Ut ~ U c~ -rte" ~ ~ ~: ~tJ ~~ ~_Y~ j M _,.. r~/V ~ ~~ , -- ..z N T ~J~'11.~ ~; p? r~ U c:J - :~19~I~I? /YI CIf?~:~'l ~- n.~-~y' c~ ~ tJ o-R ~'U ~ ~3~ ~~ T~'_~ l u c~ r~,~-L L ~T ~ 1;Jr~~l ~ l~ ~~i~ C'~S ~~S ;;~: ,'~ ...s i^J-~{: 1. ~;~r,~~l ~ 7vv ~:; ;~l ~-- I C ~ ~~ ~- ~~ ~-fr ~-~ ~~~~ ~' ('~, ~ ~ ~., r j THt t-Gi,=~-' ~=n_i ~=~I_It l ~=tF : Gtr: I D : TEL hd0: ~~ a'L v ~°~u V°U.s~9-c.- t~~,2 .~ ~ ANU ~. ~ ~,~ t,t,V fiY V ,tg , /` ~ bc~ .$ g ~S~N7~ cl o ~ r15 ~t.~"~7~ ~ .. ~SC~ ~ ~ ,. /vt t'' JYt o ,~y ~. ~6.n ~ .~ ~ Y ~. A~'~, ~~,~ul-sue "' ~c3R4 LL~~ ~ cgp~ :~ ~ sr~ zip= v`~-~ ti ~~ i~~-~,v.~ ~v ~-- 3~P~i)c- l ~ c~U~~~ __.r.__.._.....~_. ' : ~~9- G~t7Y+ ~'i~.,~U N CY ~'• ~~-- CCl~(. ~ U 0l`~" ~~-c;l,U~S ~l V ~ ~v~'~i <; - r_s ,~. OWV .~ ~ ~ .U ~ ~ ~A c E~ :ll ~~~~V DAN ~- ~ ~/ ~. ~~ ~ N c.-vl~ `~~~ o ~ >~~-~•lU~" .s-7`Y~~~ ~V r~ ~~-fi~ .-v cdM,~3~,,~~, ~:~ c~<_ F:~%9-C.~l ~ rs f~~,/z s7``1~,~•,. 71-~ U~ ~~W~v ~~ ~'~'.~~ ~ r~ 1- ~;~-: ~ [ c ~r~ Gv u r•~ 1 ~: vU~~! 7rdfr c:n c-vV T r~ `~ ~~~~w'~~~ t~ c? I: • c. ~~I ~.;,7 ~ ~ ELECTION OFFICE ®O~~~0~00~~~000000000000 USE ONLY General Election City of Cranston, Rhode Island Tuesday, November 3, 1992 1NS'PRUCTIONS TO VOTER ~ GOVERNOR O COUNCIL WARD 3 a. Use ONLY a pencil or black or blue ink pen to mark your ballot. INCO~RnRECT MARKS CORRECT MARK VC~~Q~ b. '1'o Vote fora "Straight Ticket", completely 611 in the circle at the right of the Party's name. c. "1'o Vote for a person completely fill in the circle at the RIGHT of the Candidate's name.l'o Vote fora person whose name is Not Printed Write the Person's name in the blank and completely fill in the circle to the RIGHT. BRUCE SUNDLUN UBMOCRAT~ ELIZABETIi ANN LEONARD REPUBLIGN~ JOSEPH F. DEVINE fBEI+ORM'931W JACK D. POTTER LEONARD IPOeuLlsrl~ JOHN J. STAKADUMSKY ^NDBPENUENTI~ WRITE-[N ~ LIEUTENANT GOVERNOR ROBERT A. WEYGAND UEMOCRAT~ RONALD F. IACOBBO REPUBLIGN~ MICHAEL C. CAMPBELL (INDBPENDENTI~ WRTTE-IN W SECRETARY OF STATE KATHLEEN S. CONNELL DBMOCRA7~' BARBARA M. LEONAKD REPIIBLIGN~ JOHN M. CARLEVALE BEF'OR M'93~ WRITP-IN ~ ATTORNEY GENERAL JAMES E. O'NEIL DEMOCRA7~ JEFFREY B. PINE REPUBLIGN~ ANTIIONEY ALMONTE fREFOR M'93~ JOHN 1.8TARADUM9KY (INDEPENDENTI~ WRITEdN ~ GENERAL TREASURER STRAIGHT PARTY TICKET DEMOCRAT TICKET ~ BEP~N TICKET ~' PRESIDENTIAL ELECTORS FOR: CLI N'TON A ND GO RE UBM OCRA T~ BUS H AND O IJAYI, E REPU BLIG N~' I:AR OiJCH_F.. JR. AN D BEVE L INDEPE NDEN T MA RROII A ND LO RD INDEPE NDHN T~' IIAG EI.INI A ND TO MYKINS INDEPE NnBN r~ FUL JANI AN D MIJ NOZ INDEPE NDEN r~ PER OT AND STOC KDAI,E INDBPB NUEN C~ PIIl1 .L11'S AN D KNI GII'I' INDEPB NUeN r~ REPRESENTATIVE IN CONGRESS 2ND DISTRICT JOHN F. REED DEMOCa ATW JAMES W. BELL REPUecIG N~ THOMAS J. RICCI INDBPENDE NT~ JOHN TURNBULL RNDBPENDENT THINKIN OI~ WRITE-IN ~ MARLEN MARCEL[.O MCKENNA DEMOCaAT~ NtilvC i J. hiAYER REYUBLIGN~ WRITE-IN ~ SENATOR IN GENERAL ASSEMBLY SENATORIAL DIST. 7 JOHN 1. BELVILACQUA DBMOCRAT~ VINCENT DIBATTISTA REPUBLIGN~ RONALD J. GOBIN (INDEPENUENTI~ WRITP-IN /~ REPRESENTATIVE IN GENERAL ASSEMBLY RL+P. DIST. 13 CIIARLENE LIMA DEMOCRAr~ JOHN A. CACCIJIOTTI REPl1BLIGN~ ERNEST B. GRECO IINDEPENDENTI~ COUNCIL CITY WIDE Vole for aay 3 MICHAEL J. SEPE DEMOCRAT PE'T'ER T. PASTORS. JR. uBMOCR ATE SIIAKON L'. CAI,I'I'KI uEMOCanr~ PRANK MAS'CRA7'I. JR. REPUUIUnN~' CRAIG S. STENNING REPUB I wN~ ANDREA E. WYATT REPI/Bl.1GN~ TIJOMAS ]. TEIXEIRA nNUEPENUENI'1~ JAMES A. WALSII ONDEPENUENrI~ WRITE-IN ~ WRITE-IN aa:' WRITP-IN BY m 0 0 PAULA A. DIMUCCIO DEMOCRAT RONALD J. PAGLIARINI REPl1BLIGN~ SCHOOL COMMITTEE CITY WIDE Two Year Term -Vole for aoy 2 ALBERT K. AUBIN ~' JACQUELINE WHITE ~ JOSEPH VENTETUOI.O. JR. ~ MICHAEL D. HARDIMAN ~ WRITE-IN ~ WRITE-[N ~' SCHOOL COMMITTEE DISTRICT 2 Twro Year Term -Vote for 1 LYNN M. DAMBRUCII ~ ANTHONEY W. SCORPIO ~ WRITE-IN ~' TURN PAGE OVER AND CONTINUE VOTING ~~ r Vc'H ~~tia ~ ~~ect~o~c ~erv~ce~ ' ~~c. VO'I' IN<; MAC'JIINI? SAIJ ?S ANU Sf?RVI('ts 2120 NURMANDS"fUNI? URIVI? MIDLOTHIAN, VIRGINIA, 231 13 OFFICE (804) 379-7134 FAX (804) 379-7966 CELLULAR (804) 337-6095 f TOME (804) 379-7141 March 30, 1995 Ms. F,. Elizabeth Leah General Registrar County of Roanoke P. O. Box 20884 Roanoke, Virginia, 24018-0089 Re: AVC Advantage voting system Dear Ms. Leah, Enclosed please find 6 copies of our sales brochure for the AVC Advantage voting system. We very much enjoyed visiting with you and your board members in Virginia Beach last Sunday. 'I~hey seemed very interested in our equipment and asked a number of questions. We will be very interested in visiting Roanoke for a demonstration to your complete Electoral Board and Board of Supervisors. The AVC Advantage is currently being quoted at $5,195.00 each. The sales price includes delivery, a one year warranty, a nylon dust cover, a results cartridge and election day service support for the first two general elections. Your present storage facility would work for the AVC's with the modification of adding some additional electrical outlets for the recharging of the batteries every 30 days for 48 hours. Should you desire to program your machines yourselves then the software and cartridge reader/writer device can be purchased for $21,500.00. We can save you this expense since we provide ballot printing, voting machine programming and service support for the AVC,just like the mechanical machines. We use the same contract lin~m as the mechanical system and would U-ain our current staff at our expense to service the new system. I have personally been honored to provide Roanoke County with election service for the last 16 years as my father did for a number of years before me. Last year we provided ballot printing and programming service to the two Virginia users of the AVC Advantage, Albemarle County and the City of Suffolk. Our programming fee was $41.00 per machine as was yours for your current mechanical system. Additionally we printed the full face ballots for both localities. Both were split in two Congressional districts but in comparing them with similar size and split localities using mechanical machines the ballot cost was very close, under $14.00 per machine in 1994. Although the initial cost of the AVC Advantage is high the lower operating cost makes it a better buy in as little as four years. Should you have any questions please do no hesitate to call 'T'hank you for your courteous attention. Very truly yours, ,{~ / j ,~ - ---5 ooner F1. Hull, lll. President A~ Sequoia Pacific Voting Equipment Inc. Jones and Gifford Ave., P.O. Box 1399, Jamestown, NY 147Q2-1199 71G 487-(1161 Mayor David N. Dinkins, on July 23,1992, announced that the City of New York and the Board of Elections have concluded negotiations with Sequoia Pacific Voting Equipment Inc. for the purchase of some 7,000 electronic voting machines and support services for the Board of Elections. The new computerized voting machine system will replace the 7,000 mechanical machines currently in use, which were purchased more than 30 years ago and are no longer being manufactured. A public hearing on the proposed contract will be held in early September. The new system will be phased in over the next six years. It is expected to cost some $60 million in City capital funds. Mayor Dinkins said, "The exercise of the franchise is perhaps the most fundamental right in a democratic society. It is the mechanism through which citizens give their government legitimacy and authority, express their will and keep their public officials accountable. Over the years, however, the 'infrastructure' of the election system has eroded in our City. "The need for a more modern voting machine to replace the mechanical machines we have had for more than three decades is clear. After long negotiations with Sequoia Pacific in which the Department of General Services and the Board of Elections have been diligent in attempting to insure that the machine that we propose to procure is durable, reliable, accessible, easy to use and, particularly, secure from fraud and manipulation of votes, we have drafted a proposed contract. "Moreover, we believe that this machine will be a powerful tool for enfranchisement. The design of the older machines proved a barrier to many voters, especially the handicapped, and this machine can accomodate them easily "Soon we will begin the crucial public hearing process, allowing New Yorkers the opportunity to ask their questions, share their sentiments and contribute their knowledge. I look forward to hearing their input." Daniel DeFrancesco, Executive Directorof the Newyork City Board of Elections, said, "We are truly excited about our new voting system. We've gotten a very enthusiastic reception from everyone who has had hands-on experience so far. The Board is entering the sixth year of its modernization program and this will be the part that the public will get to see, use and appreciate. Combined with our computerized poll list, the electronic voting system will give us an up-to-date, reliable voting system and make New York City a leader in election technology." General Services Commissioner Kenneth J. Knuckles said, "DGS' Elections Project and the Board of Elections have worked long and hard negotiating a very advantageous contract with Sequoia Pacific. The new electronic voting machines represent a giant step ahead for the City's voting system modernization effort. The new electronic voting machines will provide New Yorkers with a modern polling system that will alleviate many of the mechanical problems we have had with the 30 year old mechanical machines." In the 1984 general election, there were numerous breakdowns of the 7,000 mechanical voting machines because of an unusually large ballot. As a result, the New York City Partnership, snot-for-profit civic organization composed of business leaders, convened a task force at the request of then-Mayor Koch to study the City's election system. In 1985, the Partnershiptask force released its report, which provided a blueprintfor modernizing the system. The purchase of electronic voting machines was a major part of a plan that also included computerization of Board of Elections back office registration processing, computerization of poll lists and signature verification and automation of candidate posters. The New York City Elections Project, a part of DGS' Division of Facilities and Technical Services, was established in 1985 to provide technical assistance to the Board of Elections and to assist in implementing the recommendations of the Partnership report. The City hired a consultant, SRI Inc., an independent consulting firm with engineering, manufacturing and security expertise in April 1987 at a cost of $1.1 million to help prepare arequest-for-proposals for procuring an electronic voting system and to evaluate the proposals received by the City. The request-for-proposals was released in September 1987, and there were five responses. The consultant finished the evaluation of the proposals in January 1989 and determined that the system proposed by Sequoia Pacific had the highest overall score and lowest proposed cost. A government panel, composed of representatives from the Board of Elections and the Department of General Services, reviewed the consultant's analysis and in July 1989 supported the recommendation to begin New York Cityannounces ithas completednegoliations with Sequoia Pacific Voting Equipment /nc. Standing film /eft to right, Kenneth /. Knuck/es, Commissioner of the Department of Genera/ Services, Danie/ DeFiancesao, Executive Director o/ the New York Cify Board of E/ections, and Mayor David N. Dinkins, Mayor of New Yort~ City. negotiations with Sequoia Pacific. Additionally, an independent private-sector panel -- composed of representatives from Peat, Marwick, Main and Co., the Puerto Rican Legal Defense Fund; the NAACP Legal Defense Fund; the Community Service Society; Lord Day Barrett Smith; New York Telephone Company; and General Electric -- reviewed and confirmed the appropriatenessof the evaluation and procurement process in June 1989. The New York City Board of Elections, which under • State : M law chooses the voting system for New York City, voted in October 1990 to begin negotiations with Sequoia Pacific for the purchase of electronic voting machines. During the negotiations, General Services and the Board of Elections stressed security, safeguards against vote manipulation, durability, reliability and ease of use for the machine. In accordance with Procurement Policy Board rules for items procured through arequest-for-proposals, a public hearing will be held on the proposed contract in early Septemberto provide an opportunityfor public input. The contract will be awarded only after the public hearing is concluded and the testimony is considered. Copies of the proposed contracts will be available for viewing beginning today at the Offices of the New York City Elections Projects. Those interested in viewing the proposed contract and related documents can call 212-566-3351. Sequoia Pacific's voting machine weighs about 250 pounds --current machines weigh 1,000 pounds --and are constructed of heavy-duty, high-impact ABS plastic. Their design makes them wheelchair accessible, unlike the current machines. Sequoia Pacific Voting Equipment Inc. is based in Jamestown, New York. It is a subsidiary of a Jefferson Smurfit Group, an international manufacturing company based in Ireland. Currently, Sequoia Pacific electronic voting machines are in use in ten states: Alabama, Arkansas, Colorado, Iowa, Kansas, Louisiana, New Mexico, New York, North Carolina and Wisconsin. The above is a reprint of the text of the press re/ease issued by the OflrcZe of fhe Mayor of New Yon~t City. Pictures were /rom the Ju/y 23, 1992 press announcement. Mayor David N. Dinkins demonstrates casting his vote on 1heAVCADVANTAGE®e%tronic voting machine. ' ,, , 4. _.... t,_ ~. .,1 JAMES H. BLEAK (a-finer) Juvnuled 131e~~ Dedxn Group hr 19~{..'. Ln~a~ed in rnburban Bartwe, the ~irnr L~~u ,~rnirir arith the ~e~hrmin~;y-G~red inrlrr.rtrie.r n(~bnt re~rarr. He car'ned hir 13PA i~t i~rdtt.rtrial ~lerr~n firms Ilse Unn~erdly of Illlnni,r in l97(~. SC07T N. WAKEFIELD (lei!) joined the firm in I )V2, and i.r 11~e dirednr of iiuGatrral deri~n. fIe eanmd bh BS rn rndurtrra! de-ri,~n fi-nnr the Unirer.~ity nJ L3rrdgepnrt in l )3l. JONN E. TNRAILKILL (ri~;hl) jnrned the ftrrn in I9,V 3 and r~ Ibe director of enxn~eernt~;. B E S T O F C A T E G O R Y AVC ADVANTAGE ELECTRONIC VOTING MACHINE This low-cost, self-contained transportable voting machine received enthusiastic ' praise from the jurors for its innovative use of materials and technology as well as for its appealing and appropriate aesthetics. As Harrison noted with delight, "The designers here have really explored their options and come up with a smart combi- nation of elements." A unique application of blow-molded ABS, drawing upon the strength, durability and light weight inherent to this process, allows the machine to retain stability in its fold-out position. It also helps to make the unit 500 pounds lighter than other machines currently in use while ensuring low tooling and part costs. Jurors noted that the voting machine's compact, stable design permitted easy storage and trans- portation. Less than twenty pounds of lift is required to set the unit up, which, as Grossman pointed out, "means that just about anyone can do it single-handedly." Entirely self-contained, the machine even stores up to eighteen hours of back-up battery power to guarantee trouble-free operation under all circumstances. The bal- lot, tactile switches, indicators and cast vote system were also simplified; most vot- ers have been able to successfully use the machines without individual instruction. In addition, the product allows disabled citizens equal access to the voting booth since easy access for wheelchair users was a primary consideration in its design. Finally, the jury highlighted the many design details that made this machine one of their two Best of Category selections. For example, the round tube at the rear of the product provides a "skid bar" for sidewalk curbs while also adding balance weight and providing storage for the booth's privacy curtain. Harrison commended the design's "interesting resolution of hinges," while Walters applauded the unit's rugged aesthetic. "It really looks ready to roll," she said. "There's a straightforward cart-like quality to this machine." Grossman also commented on the designers' color choice. "The combination of deep gray and burgundy is serious yet lively," he said, to which Harrison added, "There's something wonderfully animated in this design-it has a kind of inner energy to it." ($ 1 1) A N N ti A I. I) f 5 1 1. N R I- V I 1~. W 1 'J 'J li C .' ............................................ CLIENT ........................................ CONSULTANT Dl516N Sequoia Pacific Systems Bleck Design Group, Corp., Jamestown, NV Chelmsford, MA. James H. Bleck, design manager; Scott IN-NOOSE DE516N H. Wakefield, industrial design; John E. Thrailkill, James Hayssen, vice presi- mechanical engineering. dent; James Allen, project manager. ............................... MATE RIALS/ FABR I CATI O N Blow-molded ABS doors, fold- out panels and main housing for switch modules; structural foam legs with metal assem- blies; sheet metal main elec- tronics box, internal electron- ics packaging and various structural components; struc- ...................................... tural steel tube; injection- molded ABS and polypropy- lene small parts. 11~ A N N li A I I~ I~ 11'. N Il r \' 1 r \V I '~'~ li (~~) r SEQUOIA PACIFIC SYSTEMS CORPORATION Voting Systems Division Jones and Gifford Avenue P.O. Box 1399 Jamestown, New York 14702-1399 Te1.716-487-0161 FAX 716-487-0926 rFTFeHONF 804--379-7134 rr~i~~iii ~~i~clinn erl~icet, ~i~~-. VOTING MACNINES ~(/iCS (nl(f. S~'1 TAI(-C SPOONFR H. HULL, III zlzo Noen+nNDSTONe Delve PeFSIDF NT MIDLDTHInN, VA. 23113 THE OPTECH III-P EAGLE ADVANTAGES THE BALLOT • One, two or three wide, depending upon election size • Printing on only one side (lower cost of printing) • Arrow vs. oval • Larger printing • Three column vs. four column • 93/a" wide vs. 8'/z" wide during Presidential and Congressional elections THE OPTECH III-PE BALLOT BOX • No moving parts (no diverter in ballot box) • No electrical parts • No electrical connections between tabulator or ballot box • Easy to transport • Precise separation of properly counted and outstacked ballots • Wheels • Easy to maintain • Easy to store due to nesting of ballot box • Easy access for the poll workers • Is the only ballot box that conforms to North Carolina Election Law 163-149 • Does not require testing prior to the election THE OPTECH III-PE TABULATOR • Plug it in to start it • One, two or three wide ballot, depending upon size of election • Talks to the poll workers • Easy to read tape • Audible warning tone • Red striped outstacked ballots • Easy to read public counter • The paper protrudes from the top of the tabulator for easy viewing • Built-in diagnostics enabling election officials to test the machines • Eliminates possibility of a ballot in the outstack being counted twice because poll workers cannot distinguish between write-in and blank ballots • Press print totals button to close and "0" key to begin final total printout. • Can be reopened if judge requires it or if emergency bin ballots not counted • One circuit breaker vs. four fuses • Made in the USA BUILT-IN MODEM Wake County, with over 100 precincts, had all of their results in by 9:00 p, m. without the use of modems during the November 2, 1993 election. POWER OUTAGES -November 2, 1993 I personally checked with each and every customer using BRC election equipment after the November 2 election as to the number of power outages on election day requiring battery backup. This encompasses over 1,133 precincts in North Carolina and Virginia. The answer: "0" precincts experienced power outages ~~ Business Records Corporation 155 NORTH WACKER DRIVE Ms. E. Elizabeth Leah Roanoke County General Registrar P. O. Box 20884 Roanoke, VA 2401.8-0089 Dear Ms. Leah: CHICAGO, ILLINOIS 60606-1719 February 15, 1995 (312) 419-0270 Business Records Corporation is pleased to announce that on January 27, 1995 the Optech III-P Eagle tabulator was certified by the Virginia State Board of Elections for use in Virginia. Currently, BRC is the largest manufacturer and marketer of voting eyuipment in the United States. At present there are nine jurisdictions in Virginia using the BRC punch card system. The Optech III-P Eagle tabulator reads a paper ballot that is marked and inserted into the tabulator by the voter. At the end of the day, the poll workers merely press two buttons to receive a complete printout of the election. The advantages of the Optech III-P Eagle tabulator are: 1. The Optech utilizes proven, state-of--the-art technology. The unit meets or exceeds all FEC recommendations for voting equipment. 2. The Optech has a prove-t track record. Over 8,000 Optech Eagle units have been sold nationwide. 3. BRC is a financially sound company. Over $140 million in sales in 1994. 4. The Optech is user friendly. Simply plug the tabulator in to begin the day. Press two buttons to close the polls. These advantages plus many more make the Optech III-P Eagle tabulator the voting eyuipment of choice in a large nurnher of jurisdictions in the l1. S. A BRC representative will he calling you within a few days to answer any questions you may have. It you have any questions prior to that time, please do not hesitate to call toll free 1-800-800-0270 and we will he happy to assist in any way we can. Thank you for your time. We hope to be able to work with you in the near future to update your current voting system. Sincerely, Russell M. Sloss Account Executive TEST ELECTION 11 /8/94 BRC OPTECH III-PE COUNTY OF HANOVER SURVEY DATA Precinct 702 -MONTPELIER Election Officers: Voters: ... _ 1. Were the voting instructions easy to understand? ;:293 ' 93%:' 22 7% 315 2. Did the eiection ptficers explain the voting process clearly so that it was easy to understand. w~at``tt~.da'~' '<>'>'~~~< 24 8 % <~,~.~. ~ 316 s. 3. Was votil~C~;r~~~t~Uipment easy? >`~<<~< 31 10 % 314 4. Was the .l[r~r~d!~s and understandable? 's':.S9o 13 4 % 318 }:O~:: h.::4i :...... .:: ....::::.:::.. ?:~:.v,:ii: ~:~^iT+•+::::•${ii:•:tijij::i}}i':i 5. Did you like; '~~°`''aaiarksense votin s stem? 9 Y :..:.::::.::.::::.:::~:«.;: ...8..:<>~<f°~ 77 24% 315 6. Would di~`~~~{C~~i~~~~`<~ `is votin Y ~ ~h g system again in fut ~ ure elections :,;.;,.;,.;;..,;.;;,;;,.;.:.;,.;.::;:.; . :~ :::.:::::.:.::~~~:> 77 24 % . 316 f .. TEST ELECTION 11 /8/94 BRC OPTECH III-PE COUNTY OF HANOVER SURVEY DATA Precinct 302 - Chickahominy Election Officers: . ~~ 1. Was it easy #c 2. Was it ea' 3. Did voters >: 4. Did the elde 5. Did you 6. Would Voters: 1. Were the 2. Did the 3. Was 4. Was the 5. Did you 6. Would NO % TOTAL n how to work with this voting system? '94%> 1 6% 18 duct an election with this voting system? .94°x6 1 6% 17 have more problems voting than usual? 19°6 13 81 % 16 disabled appear to have any difficulty in using this system? 22% 14 78% 18 ent working with this system? 95% 1 5% 19 rorkwith this voting system again in future elections? 89%< 2 11 % 18 uctions easy to understand? S % ' 22 5 % 488 ers explain the voting process clearly so that it was easy to to? ~°b~ 21 4% 488 v: .Yi: tt ment eas ? ~~+ 27 6% 490 e~ and understandable? 19 4% 491 stnarksense voting system? Il`' 83 17% 484 t:is voting system again in future elections? r 84 17% 484 C~ ~ ~c~- ~_ c ~ ~ ~ ~. L ~- Director) CONTINUED UNTIL AFTER DISCUSSION AT BUDGET WORK SESSION. H. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on May 16, 1995 to discuss the Capital Improvement Program. (Elmer C. Hodge, County Administrator) WORK SESSION SCHEDULED FOR 5/17/95 AT 2:00 P.M. 2. Request for Joint Work Session with the Planning Commission on June 13, 1995 to discuss Zoning Ordinance amendments for single wide manufactured homes. (Jon Hartley, Assistant Director, Planning and Zoning) BOARD CONSENSUS NOT TO HOLD WORK SESSION HCN ASKED FOR WORK SESSION OR REPORT ON RIDERSHIP DEMAND FOR CORTRAN. ECH TO PROVIDE REPORT EITHER 5/23/95 OR 6/13/95. I. REQUESTS FOR PUBLIC HEARINGS BOARD CONSENSUS 4 - 1 (EGK NO) TO HOLD PUBLIC HEARING AFTER VDOT HOLDS THEIR PUBLIC HEARINGS ON 5/24 AND 5/25/95 TO DISCUSS ROUTE 221 ROAD IMPROVEMENT OPTIONS AND BEFORE COMMONWEALTH TRANSPORTATION BOARD MAKES DECISION. ELIMINATION OF MAINTENANCE RESERVE, SCHOOL BOARD ASKED FOR COMMITMENT ON FUNDS SO THEY COULD BEGIN ISSUING PERSONNEL CONTRACTS. BOARD CONSENSUS 4 TO 1 TO MAKE MORAL COMPVII'rMENT TO APPROVE FUNDING FOR SCHOOL BOARD. FRANK THOMAS INVITED BD MEMBERS TO ATTEND PRESENTATION FROM ARCHITECTURAL AND ENGINEERING FIRM ON NEW HIGH SCHOOL. SCHOOL BOARD LEFT AT 4:20 P.M. BOARD MEMBERS ASKED FOR REPORTS ON VENTURE CAPITAL FUND, MEDICAL DISABILITY RISK MANAGEMENT FUND AND OTHER FUNDS LISTED ON 2-2 OF BUDGET DOCUMENT. ,TORN CEASE ADVISED THAT 911 TAX INCREASE WAS COMMITTED TO COI~I]MUNICATIONS UPGRADE AND WOULD HAVE TO BE INCREASED TO PROVIDE FUNDING FOR 800 MHZ SYSTEM. GERALD HOLT ADVISED DID NOT RECOMMEND REGIONAL TAIL APPROACH BECAUSE NEW LOW BID LEGISLATION PROVIDES POSSIBILITY OF PRIVATE COMPANY OPERATION. ECH WILL PROVIDE MORE INFORMATION ON SCHOOL BUS GARAGE. NO BOARD CONSENSUS ON INCREASES TO CULTURAL, HUMAN SERVICE AND SOCIAL AGENCIES. ,TEFF SWORTZEL AND DAVID FLYNN FROM POLICE DEPT. SALARY TEAM PRESENTED PLAN TO RESOLVE PD INEQUITIES AT COST OF 16 000. ECH ADVISED COUNTY-WIDE SALARY TEAM WORKING ON RESOLVING ALL SALARY INEQUITIES AT A COST OF $400,000. HE WILL BRING BACK REPORT WITH DETAILS. BOARD CONSENSUS TO SET BUDGET WORK SESSION ON CIP ON 5/17/95 AT 2:00 P.M. DINNER RECESS AT 6:03 P.M.