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HomeMy WebLinkAbout6/13/1995 - Regular~ ,ROAN ,~.~ ~ ~ .a o a i C~~ixx~#~ ~r~ ~~~x~.o~~.~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 13, 1995 ,~ a ~.~.~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. THE AUDIT COMMITTEE WILL MEET AT 2:00 P.M. PRIOR TO THE REGULAR BOARD OF SUPERVISORS MEETING. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. HCN ABSENT AT 3:01 P.M. (ARRIVED AT 3:06 P.M.~ 2. Invocation: The Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i ® Recycled Paper PMM - POSTPONE ITEM D-6 DEBARMENT OF WAYNE ENGINEERING UNTIL 6/27/95. ATTORNEY WILLIAM FRALIN REQUESTED CONTINUANCE. BI;T MOTION TO POSTPONE - URC WITH HCN ABSENT PMM -ADDED ITEM H-3 SALE OF SURPLUS WELL LOT AND ADDITIONAL EXECUTIVE SESSION ITEMS 2.1-344 (7) LEGAL ADVICE AND 2.1-344 (3l, DISPOSITION OF SURPLUS REAL ESTATE. LBE ADDED EXECUTIVE SESSION ITEM 2.1-344 (1) PERSONNEL APPOINTMENT TO 5TH PDC. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Parks & Recreation Department volunteers who assisted taxpayers visiting the Treasurer and Commissioner of Revenue Offices during tax season. (Deborah Pitts, Assistant Director of Recreation) CERTIFICATES PRESENTED BY DEBBIE PITTS TREASURER FRED ANDERSON AND C NIINNIX. D. NEW BUSINESS 1. Request to adopt the Fiscal Year 1995-96 Budget for the County of Roanoke. (Brent Robertson, Budget Manager) a. School Board Budget R-61395-1.a BI{T MOTION TO ADOPT RESO URC b. County Budget HCN MOTION TO TABLE AYES-HCN NAYS -BI{T,EGK, LBE,FM EGK MOTION TO ADOPT BUDGET -DEFEATED a AYES-EGK,FM NAYS-BL~T,LBE,HCN BLJ MOTION TO RECONSIDER - URC R-61395-1.b EGK MOTION TO ADOPT BUDGET RESO AYES-BI;T,EGK,HCN,FM NAYS-LBE 2. Request to adopt the Capital Improvement Program Roanoke County. (Brent Robertson, Budget Manager) for R-61395-2 HCN MOTION TO ADOPT CII' AYES-BI{~,EGK,HCN~`M NAYS-LBE LBE ASKED THAT CIP BE REVIEWED BY PL~A-NNING COIVIlVIISSION IN THE FUTURE. 3. Request for authorization for the Roanoke County School Board to withdraw and resubmit a literary fund application for William Byrd High School. (Diane Hyatt, Director of Finance) A-61395-3 HCN MOTION TO AUTHORIZE RESUBMITTAL URC 4. Request from the Roanoke Regional Airport Commission to approve capital expense of $191,000 for snow removal equipment. (Diane Hyatt, Director of Finance) R-61395-4 FM MOTION TO ADOPT RESO URC 5. Request to appropriate $10,000 from FY 1994-95 Budget for Urban Partnership membership. (Elmer Hodge, County Administrator) A-61395-5 3 LBE MOTION TO APPROPRIATE FUNDS FOR MEMBERSHIP IN URBAN PARTNERSHIP. AYES-EGK,LBE,FM NAYS-BI4T,HCN 6. Request to debar Wayne Engineering Corporation from consideration for award of future contracts. (Paul Mahoney, County Attorney) BIT MOTION TO CONTINUE TO 6/27/95 URC 7. Request for Approval of 1996 Legislative Program for Virginia Association of Counties. (Paul Mahoney, County Attorney) LBE REQUESTED ADDITION OF (1) INCREASE IN BOARD CI:fAIRMAN'S SALARY AND (2) INCLUSION OF LOCAL EFFORT INCLUDING CAPITAL IN DETERIVHNING STATE EDUCATION FiJNDING. PMM TO BRING BACK RESO ON 6/27/95 FOR ADOPTION 8. Request to reconsider the petition of Virginia Towers, Incorporated for a Special Use Permit to locate a tower on Read Mountain. (H. Odell Minnix, Chairman) A-61395-6 FM MOTION TO RECONSIDER PETITION ON 7/25/95 FOR ADVERTISED PUBLIC HEARING. AYES-EGK~LBE,HCN,FM NAYS-BI.~T EGK REQUESTED POLICY ON RIDGELINE PROTECTION E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 11, 1995 to discuss the Land Use Program. WORK SESSION ON 7/11/95 FOLLOWING AFTERNOON SESSION 4 PUBLIC HEARING ON 221 IMPROVEMENTS - 7/11/95 - 7 P.M. JOINT MEETING WITH ROANOKE CITY 7/11/95 - 12:00 NOON F. REQUESTS FOR PUBLIC ~[EARINGS NONE G. FIRST READING OF ORDINANCES 1 Ordinance authorizing the execution estate for office space for the Department of Social Services. Assistant Administrator) BL,T MOTION TO APPROVE 1ST READING 2ND - 7/25/95 URC of a lease of real Roanoke County (John Chambliss, STAFF TO NEGOTIATE SHORTER LEASE AND LOOK AT OTHER OPTIONS 2. Ordinance appropriating the funds for the 1995-96 Fiscal Year Budget for Roanoke County. (Brent Robertson, Budget Manager) BI;T MOTION TO APPROVE 1ST READING OF ORDINANCE AND APPROVE CLASSIFICATION PLAN 2ND - 6/27/95 AYES-BI;T,EGK,HCN,FM NAYS-LBE 3 Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Elmer Hodge, County Administrator) EGK MOTION TO APPROVE 1ST READING WITH SAIARY AT 5% s LBE AMENDED MOTION TO 4.8% -DEFEATED AYES-LBE,HCN NAYS-BI,~T,EGK,FM EGK ORIGINAL MOTION TO APPROVE 5% AYES-BI~T,EGK,LBE NAYS-HCN,FM 2ND - 6/27/95 URC 4. Ordinance vacating an unimproved dedicated right-of~vay referred to as Ocala Drive, recorded in Plat Book 4, Page 63, Sun Valley Subdivision, Hollins Magisterial District, upon the Petition of Glenn J. and Mary Ann Hammerand and Robert A. and Frances E. Vessey. (Arnold Covey, Director of Engineering & Inspections) BLOT MOTION TO APPROVE 1ST READING 2ND - 6/27/95 URC H. SECOND READING OF ORDINANCES 1. Ordinance amending Section 17-14 of the Roanoke County Code, Procurement Code, to provide for certain restrictions on contract modifications. (Paul Mahoney, County Attorney) 0-61395-7 LBE MOTION TO ADOPT ORD URC 2. Ordinance to rezone 5.93 acres of land from EP to AG-3, located at 2393 Hammond Drive, Vinton Magisterial District, upon the petition of the Virginia Recreational Facilities Authority. (Terry Harrington, Director of Planning & Zoning) ~COr1TINUED FROM MARCH 28, 6 1995 AND MAY 23, 1995) WITHDRAWN AT PETITIONER'S REQUEST 3. Ordinance declaring a parcel of real estate (Ardmore) to be surplus and accepting an offer for the sale of same. 0-61395-8 LBE MOTION TO ACCEPT OFFER OF VISION BUILDERS AT $14,650 AND ADOPT ORD. AYES-EGK,LBE,HCN,FM ABSTAIN-BLJ I. APPOINTMENTS 1. Community Policy and Management Team 2. Fifth Planning District Commission LBE REQUESTED EXECUTIVE SESSION TO DISCUSS THIS APPOINTMENT 3. Highway and Transportation Safety Commission CHIEF CEASE TO MAKE RECOMII~NDATION FOR ONE APPOINTMENT 4. Library Board 5. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-61395-9 BI.~T MOTION TO ADOPT RESO WITH ITEM 9 REMOVED FOR DISCUSSION AND ITEM 2 - APPOIlVTMENT TO FIFrH PLANNING DISTRICT CObIlVIISSION DELETED. URC 1. Approval of Minutes -May 11, 1995 2. Confirmation of Committee appointments to the Clean Valley Council, ,Parks & Recreation Advisory Committee, and Roanoke Valley Regional Cable TV Committee. A-61395-9.a 3. Donation of a 20-foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project. A-61395-9.b 4. Acceptance of a grant from the Commonwealth of Virginia Office of Emergency Medical Services to assist in purchasing an ambulance. A-61395-9.c 5. Write-off of utility bad debts. A-61395-9.d 6. Request for acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary System. R-61395-9.e 7. Request for adoption of resolution to abandon a portion of Secondary Route 1153, Elmwood Lane. R-61395-9.f s 8. Request from the School Board for appropriation of $2,500 Virginia Department of Education grant to the School Grant Fund. A-61395-9.g 9. Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson. A-61395-9.h LBE MOTION TO APPROVE URC BOARD UPDATED ON PLANS FOR PEDESTRIAN TRAIL 10. Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. A-61395-9.i 11. Request from the School Board for appropriation of $12,496 V-Quest Grant to School Grant Fund. A-61395-9.i K. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Kohinke: (1) Announced that the Audit Committee had met prior to meeting. (2) Advised that Story Telling Festival at Green Hill Park went very well and recommended continuation of~rogram. Supervisor Eddy: (1) Attended a field trip to Durham, Raleigh, on Greenwavs and announced 5th PDC had issued RFP's for design 2 Advised that Gov. Allen had declared Tuly 3 dap off for state employees and County employees will also be off. (3) Acknowledged memo from Chief Fuqua who advised that County has only received 3 complaints on response times since 1990. (4) Asked if Chairman had met with ECH to discuss state early retirement option for County Administrators. Board consensus to brine issue to Board on 6/27/95. (5) Asked ECH what action could be taken regarding groundhog problem in his district. ECH advised that groundhogs are not animal control responsibility but staff is working on the problem. (6) Received draft of policy manual and provided ECH with his 9 comments. Asked for update on next step. ECH advised staff will eliminate policies that are no longer valid or redundant and will bring back to Board for adoption in several month. (4) Asked about the County's efforts to obtain a 100 foot radius around the Brookwood well lot. PMM advised that staff attempted to negotiate with no success and will probably bring condemnation proceedings to the next meeting. ~8) Asked whether there would be anv impact to the County from Gaston Lake. ECH advised there is no impact to Roanoke County but it may impact other adjacent localities. (9) Asked about special assessment of golf courses and requested this be included in land use work session Supervisor Tohnson: (1) Asked whether there was solution to complaint from George Pierce regarding his complaint regarding the cost of sewer lines. ECH advised that Gary Robertson had responded and advised ordinance would have to be changed if Board wished to change cost to Mr. Pierce. Request will be brought to Board on 6/27 if Board requests changes (2) Asked staff to bring forward a report on the possibility of internal auditor which would include info on hiring staff person versus contract with outside auditor. function. cost etc. ECH will bring back at 7/11/95 meeting. Supervisor Minnix: Expressed appreciation to staff and volunteers for their help during the tax payment period. (2) Announced there will be ribbon cutting ceremonies shortly at Hanover Director and the Forensic Lab. (3) Asked staff to let citizens know that County offices will be closed on Tulp 3. L. CITIZENS' COMII~NTS AND CObIlVIUNICATIONS NONE M. REPORTS BI;T MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund io 4. Proclamation signed by the Chairman 5. Additions to Virginia Department of Transportation Secondary System -May 1995. RECESS AT 6:00 P.M. N. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM - 4:30 PM) RECONVENE AT 6:10 P.M. 1. Joint Work Session with School Administration on possible need to use Starkey Park for new Cave Spring High School. BOARD CONSENSUS THAT CAVE SPRING NATIONAL LITTLE LEAGUE SHOULD BUILD CONCESSION STAND IN STARKEY PARK AND WILL BE "I~LD HARIVH.ESS" IN FUTURE SHOULD PARK BE USED FOR NEW HIGH SCHOOL. 2. Capital Fund Raising Campaign for Camp Roanoke. UPDATE ON RENOVATIONS AT CAMP ROANOKE. BOARD ASKED FOR RECOMII~NDATIONS FOR APPOINTMENT TO FUND RAISING CONIlVIITTEE. 3. Fire & Rescue Department Ad Hoc Committee Recommendations. TF TO MEET WITH KEY CAREER AND VOLUNTEER STAFF AND BEGIN IMPLEMENTATION OF RECOMMENDATIONS. BI.~T REMINDED BOARD THAT $246,000 AIRPORT FUNDING WII~L BE ALLOCATED TO FIRE AND RESCUE VEHICLES IN 1996. HCN ASKED. FOR TOB DESCRIPTIONS FOR FIItEFIGHTER I AND II FOR ROANOKE CITY,ROANOKE COUNTY AND SALEM. ALSO ii ASKED FOR DESCRIPTION OF VOLUNTEER COORDINATOR O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) to consider a personnel matter, evaluation of County Administrator and County Attorney and appointment to Fifth Planning District Commission; 2.1-344 (A) 7 legal matter, Roanoke County vs. Merriman Sears, and 2.1-344 (A) 3, disposition of County's interest in publicly held real estate on the Surplus Property List. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 8:05 P.M. URC P. CERTIFICATION OF EXECUTIVE SESSION R-61395-9 BL,I MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AYES-BI{T,LBE,HCN,FM NAYS-NONE ABSENT -EGK (LEFT AT 8:30 P.M.~ RE: SAIARIES OF COUNTY ATTORNEY AND COIJNTI'Y ADMINISTRATOR BLJ MOTION TO INCREASE SALARIES FOR ATTORNEY AND ADMINISTRATOR AT 4.8% OF SAIARY RANGE MIDPOINT AND COUNTY ATTORNEY TO RECEIVE $3,000 DEFERRED COMPENSATION PACKAGE. URV WITH EGK ABSENT Q. ADJOURNMENT BL,,T MOTION TO AD.TOURN AT 10:50 P.M. URV WITH EGK ABSENT is ~ ROAN ,~,~ ti ~ p .. „~i 13 C~.aixz~tg ~~ ~.~r~xx~~C~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 13, 1995 ,~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. THE AUDIT COMMITTEE WILL MEET AT 2:00 P.M., PRIOR TO THE REGULAR BOARD OF SUPERVISORS MEETING. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Parks & Recreation Department volunteers who assisted taxpayers visiting the Treasurer and Commissioner of Revenue Offices during tax season. (Deborah Pitts, Assistant Director of Recreation) D. NEW BUSINESS 1. Request to adopt the Fiscal Year 1995-96 Budget for the County of Roanoke. (Brent Robertson, Budget Manager) a. School Board Budget b. County Budget 2. Request to adopt the Capital Improvement Program for Roanoke County. (Brent Robertson, Budget Manager) 3. Request for authorization for the Roanoke County School Board to withdraw and resubmit a literary fund application for William Byrd High School. (Diane Hyatt, Director of Finance) 4. Request from the Roanoke Regional Airport Commission to approve capital expense of $191,000 for snow removal equipment. (Diane Hyatt, Director of Finance) 5. Request to appropriate $10,000 from FY 1994-95 Budget for Urban Partnership membership. (Elmer Hodge, County Administrator) 6. Request to debar Wayne Engineering Corporation from consideration for award of future contracts. (Paul Mahoney, County Attorney) 7. Request for Approval of 1996 Legislative Program for Virginia Association of Counties. (Paul Mahoney, County a Attorney) 8. Request to reconsider the petition of Virginia Towers, Incorporated for a Special Use Permit to locate a tower on Read Mountain. (H. Odell Minnix, Chairman) E. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 11, 1995 to discuss the Land Use Program. F. REQUESTS FOR PUBLIC F[EARINGS G. FIRST READING OF ORDINANCES 1 Ordinance authorizing the execution of a lease of real estate for office space for the Roanoke County Department of Social Services. (John Chambliss, Assistant Administrator) 2. Ordinance appropriating the funds for the 1995-96 Fiscal Year Budget for Roanoke County. (Brent Robertson, Budget Manager) 3 Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Elmer Hodge, County Administrator) 4. Ordinance vacating an unimproved dedicated right-of vvay referred to as Ocala Drive, recorded in Plat Book 4, Page 63, Sun Valley Subdivision, Hollins Magisterial District, upon the Petition of Glenn J. and Mary Ann Hammerand and Robert A. and Frances E. Vessey. (Arnold Covey, Director of Engineering & Inspections) 3 H. SECOND READING OF ORDINANCES 1. Ordinance amending Section 17-14 of the Roanoke County Code, Procurement Code, to provide for certain restrictions on contract modifications. (Paul Mahoney, County Attorney) 2. Ordinance to rezone 5.93 acres of land from EP to AG-3, located at 2393 Hammond Drive, Vinton Magisterial District, upon the petition of the Virginia Recreational Facilities Authority. (Terry Harrington, Director of Planning & Zoning) ,CONTINUED FROM MARCH 28, 1995 AND MAY 23, 19951 I. APPOINTMENTS 1. Community Policy and Management Team 2. Fifth Planning District Commission 3. Highway and Transportation Safety Commission 4. Library Board 5. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 4 1. Approval of Minutes -May 11, 1995 2. Confirmation of Committee appointments to the Clean Valley Council, Fifth Planning District Commission, Parks & Recreation Advisory Committee, and Roanoke Valley Regional Cable TV Committee. 3. Donation of a 20-foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project. 4. Acceptance of a grant from the Commonwealth of Virginia Office of Emergency Medical Services to assist in purchasing an ambulance. 5. Write-off of utility bad debts. 6. Request for acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary System. 7. Request for adoption of resolution to abandon a portion of Secondary Route 1153, Elmwood Lane. 8. Request from the School Board for appropriation of $2,500 Virginia Department of Education grant to the School Grant Fund. 9. Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson. 10. Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. 11. Request from the School Board for appropriation of $12,496 V-Quest Grant to School Grant Fund. 5 K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CITIZENS' COn~IlVIENTS AND CO1I~IlVIUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamation signed by the Chairman 5. Additions to Virginia Department of Transportation Secondary System -May 1995. N. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM - 4:30 PM) 1. Joint Work Session with School Administration on possible need to use Starkey Park for new Cave Spring High School. 2. Capital Fund Raising Campaign for Camp Roanoke. 3. Fire & Rescue Department Ad Hoc Committee Recommendations. O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) to consider a personnel matter P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 6 Ater I ON Nun . ITEM N{.1MBER _ ~w. AT A REGULAR MEETING OF" THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA. HELD ,4T THE ROAf~JOh.E COUNTY ADMINISTRATION {;ENTER P•1tETING DATE: June 13, 1:?95 __ _ - AGENDA ITEM: Volunteer Reco~?r:itic>n ~~ CY2~7f~uG~ COUNTY ADM I N I ~TRATOR' S. GOt`1MENT=S : ~;r~-u ----_ _ _ !~~ ~~ ~v%~ ~"' k~ACK.GROUND: After the new i;our~ty Administration Center oJ~ened, staff met to review how well the facility was serving citizer?_>, Durir?g a discussion on the installation of the rsew Payment Drop-box, 'the Customer Service and Signage committees recommended anew approacf? to deal with the long l~r~es during decal and personal property payment peri,:,d:;. The committee recomn~endat-ion resulted in thF, development of a joint project batween the Parks and Recreaton Depar-trner-~t's Senior- Citizen Volunteer Program, the Com!nissior?er ofi Revenue, the Treasurer, and the Trair?ir~g Coordir?ator. SUMMARY OF ItJFORMATION: Today, thirty--five senior citizens are being recognized for workir7g ~s volunteers to assist citi=ens during this process. The volunteers attended a tr-dining and orientation program con+:iucted by Anita i-iammerstrom, Myra Sellers, Fred Anderson, and Wayne Compton on ,4pri1 7. On May 25, 2G, ~0, and 31 from 3:00 a,m. tc 5:00 p,m. they greeted citizens, an.wer-ed questions, and escorted them to a comfortable seat in the Bc:~ard Meetincl Roc;m, ~..mti I i t was their turn? to pay taxes and purchase decals. While citizens waited, they could watch Government Access Channel 3, obtain a copy of the citizen handbook. and enjoy light refresh!~ter?ts, cor~?pllments of the Cioard of Supervisors. FISCAL IMPACT: Nona ST~FFRECC?MMENGATIGN: Staff ; citizens, an{i vcl unteers were pleased vdi th the experi yn:e and recommen:~ that we: 1. Continue it next year. 2. Thank. th~~ 35 senior citizens Gvho freely volur~tF_ered their t?me to this pro,:ect. 3. Think the staff who organizer.{ the project: Mara- Allen, Myra Sel iers, Polly Yeager, ~Q RCiber"tSGn, TC'r"r! Llanar`y, bNayne C::ori1pton, FrecJ Ar1C{er~SOr'1, r•,`lita ~lamrne r ~ ~ t rom . F;e~,pectfu f ly ;~ubtY~i tted, ~, , .1_ --_ _ __ __ Debbie Pi. Pats, Asst. ?ra~~tor Parks <_3r?ci Recreation ACT 103•! Ar>prt;ved ( raoti.?n by: __- ~1en i ed { Rec:e i ved l ) Referred { Tc: Edti./ - - KaYr i rik<, _._ ra~:,r,~x tt i .:I<er.s Approved try, E 1 tn~ r ~:; . Hodge County Adn?i r~i st r~atc:~_ 'DOTE !lo Yes; • ' r ANN NESTOR J. B. NESTOR THELMA THURMAN GERALD COOK WANDA COOK LOIS DANIEL MARTHA AGNER VIOLET GALLIA BEA OWENS RACHEL SEMANTLE IRENE UMBURGER ED UMBURGER MABEL BOWMAN JULIA JENNINGS IRIS PALMER ANNA WEXHAM RUSSELL WAXHAM SUE YEAGER ZELMA REAVES SHIRLEY BURROUGHS RUBY JOHNSON EDITH KELLY PAT PROCTOR MYRTLE HASH ALDENE REED CLARICE CORELL VERA DIXON PAUL ROBERTSON LOU PAUL ELOUISE GIBBS BEULAH GARRETT RUTHA KENNEDY TONY HEHN POLLY YEAGER TERRY FLANARY JO ROBERTSON MYRA SELLERS ANITA HAMMERSTROM BOB HOUSE FRANK WILKINS ~~ 4 ~ - I . a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-i.a APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: 1 +" Roanoke County School Board Budget Adoption FY 1995-96 Revenue Estimates School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Other School Funds Total School Revenues Pronosed Exnenditures School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Other School Funds Total School Expenditures 06/07/95 11:55 AM budget\proposed\schoo196.wk4 Adopted FY 1994-95 $72,808,432 2,945,000 1,874,493 695,726 0 $78,323,651 $72,808,432 2,945,000 1,874,493 695,726 0 78,323,651 ~.~ l ~ Cl~ Adopted FY 1995-96 $76,103,239 2,995,000 1,652,032 777,283 1,500,000 $83,027,554 $76,103,239 2,995,000 1,652,032 777,283 1,500,000 $83,027,554 On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTS: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools 3 ACTION NO. ITEM NUMBER ~ "' ~ • a'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Resolution Adopting Fiscal Year 1995-96 Budget for the County School Board for Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: ~ ~J ~~(' ,~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 1995-96 budget for the County School Board for Roanoke County, Virginia. This resolution is detailed by fund. The budget proposed has changed somewhat from the budget presented to you by the School Board on March 14, 1995. As you recall, the budget originally presented by the School Board was out of balance by $961,524. The School Board has since balanced their budget due to additional funding from the County, reducing maintenance reserves and utilizing year end surpluses. The School Board has segregated the $1,500,000 additional funding from the County year end surplus into a separate capital fund (attached). A summary of the Schools' Operating Fund has been attached for review. Approval of the School budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the Appropriation Ordinance. Respectfully submitted, '~ W , Brent Robertson Budget Manager Appro ed by, Elmer C. Hodge County Administrator ~. ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ Received () Johnson _ _ _ Referred () Kohinke _ _ _ To () Minnix _ _ Nickens ~.i,~..~ ~~i.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: 1 --!~ - I . e~., 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. agenda\general\budgetsch 2 ,. ie~ ROANOKE COUNTY SCHOOLS Revised 5-22-95 BUDGET YEAR 1995-96 Budget Worksheet School Operating Fund BUDGET BUDGET INCREASE INCOME: 1994-95 1995-96 (DECREASE) State Funds: 33 737 800 34,529,156 791,356 Federal Funds: 138 800 144 800 6 000 Local Funds• • ro nation Coun 36 519 760 39,419 760 2 900 000 Dental Insurance ro nation 243,680 261 180 17 500 Be innin Balance From School O rations 0 404 951 404 951 Other Funds: 368 392 393 392 25 000 Non-Recurrin Revenues: Use of One-Time A ro nation From The Coun 800 000 350 000 450 000 Use of One-Time Revenue Health Insurance TOTAL REVENUE EXPENDITURES: SALARY 8~ RELATED COSTS Instructional 73 Classified 89 Administrative 76 59 221 353 61 875 753 2 654 400 Subtotal DEPARTMENTAL REQUESTS Classroom Instruction Executive Assistant 78 48100 49 332 1 232 Instructional Pro rams 79 -408 226 404144 4 082 Office of the Assistant Su t. 80 665 973 672 879 6 906 Educational Testin 81 30 432 34105 3 673 Vocational Education 82 218 528 216343 2 185 Pu it Personnel Services 83 1 033 295 1 111 251 77 956 Guidance 86 198 364 205 559 7195 Media Services 87 353 050 349 520 3 531 Su ort Services Trans ortation 74 561 755 540 416 21 339 Facilities & O erations 75 3 530 570 3 495 264 35 306 Central Su ort School Board 70 38 407 39 137 730 Office of the Su t. 71 226 880 224 611 2 269 Bud et & Data Mana ement 2 1844,627 1,928 938 84 311 Debt Service 1 591 190 2,074 368 483,178 Health Insurance Premiums 2,302 005 2,302,005 0 Reserve - Maint., Buses & Tech. Su ort 0 0 Staff Develo ment 85 63 840 67 162 3 322 Pu it Assi nment 88 53 795 53 257 538 Subtotal 13 169 037 13 768,289 599 252 TOTAL REGULAR DAY SCHOOL EXPENDITURES----- SPECIAL PROGRAMS Summer School 77 262 978 304,133 41,155 Adult Education 90 155 064 155 064 0 TOTAL SPECIAL PROGRAMS-------------------- TOTAL SCHOOL OPERATING EXPENDITURES---------- Unfunded Balance (0) (0) .. . ~ ~,, o ~ ~ m W ~^ O ~ O O O O O N O r M 0 0 0 0 C+7 O O O f~ In O O O O O O O N~ 0 0 0 0 00 O O O lA ' ~ N O O r CD O O O Cp 00 d ~ W Q O I~ O O to t~ Ltd f~ d' ~ N 0 0 0 to CV O CO C'7 r I~ O N~ 0 0 In Lf) N tt'~ Q W ` ~ V r ~ ~ Z ~ r u. Q tC W~ O O ~ ~ O O O O O N O r (+') 0 0 0 0 C+'7 O O O O O O O N~ 0 0 0 0 d0 Z (~ tt! O X 0 0 0 0 to '~ O r Cp O O O CO CO Q~ O ~ O O~~ LA ~~~ N 0 0 0 to N LJ ~ r `O O Ch r- I~ C N ~ O O to ~ N . m W~ o d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0l d ~ ~ D ~ ~ °~ m W~ o d o 0 0 0 0 0 0 0 0 0 0 0 0 0 o d d C'3 M D O ~ 01 m r U W N ~ ~ ~ a cn O Z ~ ~ ~ ~ ~ o U m ~, d'-' c~~d ~ c U U c tB m _ ~ C~~ p C O p N W ~ •Q' ~~ C ~ v1 ~ ~ ~ tYC C~ -' ~ O w m c c Q ~ ~ ~, ~ ~ .g a~ ,~ ~ t~ W N W n. ~ ~ ~ ~ •> > ~ rn ~ o ~ ~ p 2 0. ~ ? G ~ ~ ~ U m c c~ y o~ ~ c W w o i a ~ o F- d a~ ~ c _ cv •-• ~ g F- 14 ~~ ~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-1.b APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 15.1-160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimat- ed revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for Roanoke County, Virginia, as follows: 1 County of Roanoke tion et Ado ~• ' B d ~ ) ~^ p . u g .. , j FY 1995-96 Adopted Adopted FY 1994-95 FY 1995-96 Revenue Estimates General Fund: General Government: General Property Taxes $ 52,760,000 $ 57,440,000 Other Local Taxes 17,485,000 18,300,000 Permits, Fees & Licenses 538,730 536,000 Fines and Forfeitures 487,500: 487,500 Charges for Services 245,000 250,200 Commonwealth 5,420,303 5,470,952 Federal 1,525,048 1,560,048 Other 3,832,066 5,335,198 Total General Government 82,293,647 89,379,898 Youth Haven II 378,788 387,247 Law Library 42,980 41,980 Recreation Fee Class 548,430 616,763 Comprehensive Services 874,623 1,126,122 Internal Services 1,356,556 1,461,964 Garage II 253,766 257,278 Total General Fund 85,748,790 93,271,252 Debt Service Fund 8,391,277 8,706,612 Capital Projects Fund 75,000 575,000 Internal Service Fund 1,134,556 1,169,996 Water Fund 10,383,212 11,448,462 Sewer Fund 4,452,127 5,351,155 School Operating Fund 71,808,184 76,103,239 School Cafeteria Fund 2,945,000 2,995,000 School Grants Fund 1,874,493 1,652,032 School Textbook Fund 695,726 777,283 Other School Funds 0 1,500,000 Total Revenues All Funds Less: Transfers Total Net of Transfers 187,508,365 (52,002,342) $ 135,506,023 203,550,031 (55,985,798) $ 147,564,233 06/07/95 11:51 AM budget\proposed\adopt96.wk4 County of Roanoke _ ~ Budget Adoption ~ ~, FY 1995-96 Adopted Adopted FY 1994-95 FY 1995-96 Proposed Expenditures General Fund: General Government: General Administration $ 2,226,386 $ 2,170,233 Constitutional Officers 5,775,795 6,092,179 Judicial Administration 199,525 319,778 Management Services 1,743,446 1,690,775 Public Safety 9,004,560 9,249,300 Community Services 6,948,000 7,988,473 Human Services 8,125,424 8,244,237 Non-Departmental 3,078,507 3,913,353 Transfers to School Operating Fund 37,563,192 41,530,692 Transfers to Debt Service Fund 5,941,241 5,492,904 Transfer to Internal Services 1,134,556 1,169,996 Transfer to Comprehensive Services 313,015 313,015 Other 240,000 800,000 Addition to Fund Balance 0 404,963 Total General Government 82,293,647 89,379,898 Youth Haven II 378,788 387,247 Law Library 42,980 41,980 Recreation Fee Class 548,430 616,763 Comprehensive Services Act 874,623 1,126,122 Internal Services 1,356,556 1,461,964 Garage II 253,766 257,278 Total General Fund 85,748,790 93,271,252 Debt Service Fund 8,391,277 8,706,612 Capital Projects Fund 75,000 575,000 Internal Service Fund 1,134,556 1,169,996 Water Fund 10,383,212 11,448,462 Sewer Fund 4,452,127 5,351,155 School Operating Fund 71,808,184 76,103,239 School Cafeteria Fund 2,945,000 2,995,000 School Grants Fund 1,874,493 1,652,032 School Textbook Fund 695,726 777,283 Other School Funds 0 1,500,000 Total Expenditures All Funds Less: Transfers Total Net of Transfers 187,508,365 (52,002,342) $ 135,506,023 203,550,031 (55,985,798) $ 147,564,233 06/07/95 11:51 AM budget\proposed\adopt96.wk4 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: ~- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Don C. Myers, Assistant Administrator Paul M. Mahoney, County Attorney D. Keith Cook, Director, Human Resources 4 ACTION NO. ITEM NUMBER ~ ~ ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Resolution Adopting Fiscal Year 1995-96 Budget for Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: c~ °~~~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 1995-96 budget for Roanoke County, Virginia. This resolution is detailed by fund and reflects the changes that have been made since the budget was originally submitted to the Board of Supervisors on May 9, 1995. Changes resulting from the May 23, 1995 meeting are presented on the attached documentation. Also, updated schedules for contributions to Human Service, Social Service, Tourism and Cultural agencies has been provided for review. The School's budget is included in the overall County budget as presented in the attached resolution. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY1995-96 Appropriation Ordinance. Respectfully submitted, W. Brent Robert on Budget Manager Approved by, ,-- Elmer C . Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To O ACTION Motion by: VOTE No Yes Abs Eddy _ _ Johnson _ Kohinke _ Minnix _ _ Nickens ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.1-160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all esti- mated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for Roanoke County, Virginia, as follows: 1 l i B~ County of Roanoke Contributions to Human Service Agencies FY 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Human Service Agency Actual Actual Budget Request Proposed Adult Care Center of the Roanoke Valley $4,000 $5,000 $5,000 $5,000 $5,000 Association for Retazded Citizens (ARC) 5,000 10,000 10,000 78,905 10,000 Bethany Hall 0 500 500 2,600 500 Big Brothers and Big Sisters of Roanoke Valley 0 0 0 2,500 0 Blue Ridge Regional Education and Training Council 0 0 0 3,387 0 Bradley Free Clinic 6,500 6,500 6,500 6,500 6,500 Caze Coalition of Roanoke Valley 0 0 0 1,000 0 Child Abuse Prevention Council of Roanoke Valley 2,720 3,500 3,500 3,500 3,500 Child Health Investment Partnership (CHIP) 0 5,000 16,660 25,000 16,660 Conflict Resolution Center 0 0 0 2,000 0 Council of Community Services- Information and Referral Center 2,500 3,000 3,000 6,310 3,000 Court Appointed Special Advocate (CASA) 0 0 1,053 5,000 1,053 Family Service of the Roanoke Valley 2,500 3,000 3,000 4,000 3,000 Fifth District Employment & Training Consortium 2,500 3,000 3,000 3,816 3,000 4H Camp 0 2,500 2,500 2,500 2,500 Goodwill Industries Tinker Mountain 3,500 5,000 5,000 8,200 5,000 League of Older Americans 10,000 12,500 12,500 18,216 12,500 Literacy Volunteer Program 0 1,053 0 0 0 Mt. Rogers Shelter Home, Inc. 0 0 0 1,000 0 National Multiple Sclerosis Society 0 0 0 800 0 Roanoke Area Ministries 1,333 2,000 2,000 2,500 2,000 Roanoke Valley Drug and Alcohol Abuse Council 0 0 0 2,500 0 Roanoke Valley Speech & Hearing Center 0 500 500 1,000 500 The Salvation Army 0 2,500 2,500 2,000 2,000 TRUST 5,000 5,500 5,500 6,000 5,500 Total Contributions $45 553 $71 053 $82 713 $194 234 $82 213 m:\finance\budget\book-wk\HMSVC96.WK4 06/07/95 10:20 AM ~~. County of Roanoke Contributions to Social Service and Cultural Agencies FY 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Contributions Actual Actual Budget Request Proposed Health and Social Services Blue Ridge Community Services $79,332 $79,332 $79,332 $115,254 $79,332 TAP 25,000 25,000 25,000 39,866 25,000 TAP-Transitional Living Center 15,000 15,000 15,000 19,943 15,000 $119,332 $119,332 $119,332 $175,063 $119,332 Cultural Enrichment /Tourism Alonzo Stagg Bowl $0 $2,500 $2,500 $2,500 $2,500 Appalachian Railroad Heritage Partnership 0 0 0 2,000 2,000 Art Museum of Western Virginia 0 1,000 1,000 0 Arts Council of the Blue Ridge 2,500 3,000 3,000 5,300 3,000 Center in the Square 15,000 20,000 30,000 75,000 50,000 Explore (The River Foundation) 0 100,000 100,000 150,000 100,000 Friends of the Blue Ridge Parkway 0 0 0 25,000 0 Julian Stanley Wise Museum 5,000 0 0 0 Mill Mountain Theatre 0 8,500 8,500 15,000 8,500 Mill Mountain Zoo: Operating 0 4,000 4,000 8,500 6,000 Capital 0 0 0 47,500 ]0,000 Sister-City Pavilion 0 0 10,000 10,000 10,000 Native American Festival 500 1,550 1,550 0 Roanoke Arts Commission Art Show 0 500 500 0 Roanoke Symphony 2,500 5,000 7,500 7,500 7,500 Roanoke Valley History Museum 0 6,450 6,450 6,350 6,350 Science Museum: Operating 0 10,000 10,000 25,000 25,000 Capital 0 0 0 100,000 20,000 Transportation Museum 4,500 10,000 10,000 10,000 10,000 Vinton Dogwood Festival 500 500 500 500 500 $30,500 $173,000 $195,500 $490,150 $261,350 Other Blue Ridge Small Business Center $0 $0 $0 $5,000 $0 League of Women Voters 275 275 275 275 275 Ms. Virginia Senior Citizen Pageant 0 0 0 100 100 Miss Virginia Pageant 500 500 500 500 500 Roanoke Valley Horse Show 0 0 0 0 VA Western Community College Scholarship Fund 5,585 5,433 5,433 5,274 5,274 Natural Science Center 0 0 0 7,250 0 Construction Student Activities Center-2nd yr. 0 0 13,527 40,580 13,527 Site Development -Water Retention and Facility and Parking Improvements 0 0 0 66,379 0 $6,360 $6,208 $19,735 $125,358 $19,676 Total Contributions $156 192 $298 540 $334 567 $790 571 $400 358 M:\finance\budget\book-wk\B-CONT96.WK4 06/07/95 10:23 AM r ~ - ,..~*~' ~ f , ~ County of Roanoke Dues and Other Significant Contributions FY 1995-96 Budget 1992-93 1993-94 1994-95 1995-96 1995-96 Organization Actual Actual Budget Request Proposed Blue Ridge Region $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 0 Blue Ridge Soil and Conservation District 1,000 1,000 1,000 1,500 1,000 Convention and Visitors Bureau Operating 35,000 79,332 107,500 250,000 107,500 Capital-Technology Upgrades 0 0 0 67,716 0 Miss Virginia Pageant-advertising 0 0 0 3,000 0 Economic Development Partnership 71,667 107,500 107,500 107,500 107,500 Fifth Planning District Commission 21,500 21,500 21,500 21,900 21,900 First Union Training 0 75,000 75,000 0 0 National Association of Counties 1,032 1,557 1,557 1,557 1,557 National Civic League 200 200 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,500 2,500 2,500 2,500 Roanoke River Basin Association 0 0 0 12,150 0 Salem/Roanoke County Chamber of Commerce 6,000 6,000 6,000 7,000 6,000 Vinton Chamber of Commerce 100 100 100 100 100 Virginia Amateur Sports 25,000 30,000 30,000 35,000 35,000 Virginia Association of Counties 11,900 11,900 11,900 13,855 13,855 Virginia Institute of Government 0 0 0 5,000 5,000 Virginia Municipal League 12,971 12,971 14,301 14,301 14,301 Total $ 191 870 $ 352 560 $ 382 058 $ 546 279 $ 316 413 06/07/95 10:26 AM BUDGET\book-wk\B-DUES96.WK4 ( 1 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-2 ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1996-2000 FOR ROANORE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on May 23, 1995, to secure the comments of the citizens after publication of notice as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1996- 2000 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: ~. - Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance ACTION NO. ITEM NUMBER vV '' a`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Capital Improvement Program FY 1996-2000 COUNTY ADMINISTRATOR'S COMMENTS: ,~~~,~~~ ~~,~ SUMMARY OF INFORMATION: Attached is a resolution approving the 1996-2000 Capital Improvement Program for the County of Roanoke. The proposed CIP (draft) for FY 1996-2000 was submitted for the Board of Supervisors' review and discussion at the May 23, 1995 meeting. There was Board and staff discussion of several projects submitted related to funding alternatives, cost estimates, project timing, etc. The proposed CIP represents an inventory of the County's capital requirements for the next five years. At 7:00 p.m. on May 23, 1995 there was a public hearing to secure citizen comments on the County's FY 1995-96 budget and the 1996-2000 Capital Improvements Program. STAFF RECOMMENDATION: Staff would recommend that the Board adopt the County's Capital Improvements Program, as presented on May 23, 1995, as a long-range financial planning tool to identify the capital needs of the community. The adoption of this document does not represent an appropriation of funds. The CIP document will be updated on a yearly basis as part of the annual budget process and is not considered a portion of the Comprehensive Plan. Respectfully submitted, W. Brent Robertson Budget Manager Approv by, ~/ ~'~ Elmer C. Hodge County Administrator ~ '' ~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,-JUNE 13, 1995 RESOLUTION ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1996-2000 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on May 23, 1995, to secure the comments of the citizens after publication of notice as required by law. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1996- 2000 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. c:\wp5]\doc\agenda\general\cip.rso 1 County of Roanoke, Virginia ~'apital Imp~oven~cent P~og~an~t Fiscal Yeas 1996 - 2000 1996 - 2000 Capital Improvement Program Board of Supervisors H. Odell "Fuzzy" Mlnnix Chairman of the Board Edward G. Kohinke, Sr. Vice Chairman of the Board Lee B. Eddy Board Member Bob L. Johnson Board Member Dr. Harry C. Nickens Board Member Elmer C. Hodge, Jr. County Administrator Table of Contents Medium Duty Squad Trucks .................................................40 Upgrade Underground Fuel Storage Tanks ................................. .. 41 Fire Hydrants .............................................................42 Two Ladder Trucks ........................................................43 Bunk Room Additions ......: ...............................................44 Clearbrook Station Addition ................................................. 45 Additional Drive Through Bays ............................................... 46 General Renovations .......................................................47 Heavy Duty Squad Truck ....................................................48 Hanging Rock Public Safety Building .......................................... 49 General Services .: ...........................................................50 Capital Improvement Projects ..................:............................. 51 Vehicle Wash Bays ........................................................52 Microwave System Test Unit ................................................. 53 Freeloader Service Upgrade and Expansion ..................................... 54 Mobile Drop-Off Vehicles .........: ......................................... 55 Residential Automated Curbside Recycling ..................................... 56 Refuse Collection and Vehicle Replacement Program ............................. 57 Library .....................................................................58 Capital Improvement Projects ................................................ 59 Terminal Parity and Support for Integrated Automated System ...................... 60 New Headquarters Library ...................................................61 Parks and Recreation ............................:.............................66 Capital Improvement Projects ......................... ..................... 67 Camp Roanoke Development ................................................ 68 Garst Mill Park ............................................................ 69 Land Acquisition/District Park ............................................... 70 Green Hill Park Phase III .................................................... 71 North Roanoke Community Recreation Center ................................... 72 Burton Athletic Complex . .................................................. 73 Vinyard Park Phase III ................. .................:................. 74 Walrond Park Phase III .............:.:..............................:...... 75 Spring Hollow Park ...... ......... ........................... . ........ 76 Family Aquatic Center ..............................:.....:..:...........:.. 77 Brambleton Center ..........: .....:...........:...:...... ................... 78 Improvements for Parking Areas .. .............. ................ ........ 79 Amphitheater -Green Hill Park ...................................... ....... 80 Whispering Pines Phase III .................................................. 81 Starkey Park Phase III ................................... . ................ 82 Craig Avenue Recreation Center Renovations Phase II ............................ 83 Picnic Shelters ............................................................84 Planning and Zoning .......................................................85 Capital.Improvements Projects ............................................... 86 Neighborhood Incentive Fund -Hollins ................ ...................... 88 Signal Light Installation Fund ................................................ 89 Off-site Drainage Fund .....................................................90 Police ......................................................................91 Capital Improvements Projects ............................................... 92 Phone System Replacement .................................................. 93 Firearms Range/Dixie Caverns Landfill ........................................ 94 Evidence Vault..... .....................................................95 Police Patrol Van ..........................................................96 Office Space ............... ..............................................97 Crime Scene Evidence Response Van ..........................................98 Procurement .................................................................99 Capital Improvement Projects ...............................................100 Print Shop ..............................................................101 Roanoke County Courts .......................................................102 Capital Improvement Projects ...............................................103 Security Lock System .....................................................104 Courthouse Entrance Renovation ............................................105 New Phone System .......................................................106 Sheriff ....................................................................107 Capital Improvements Projects ..............................................108 Renovation of Roanoke County and Salem Jail .................................109 Utility .....................................................................111 Sewer ..................................................................112 Water ...............................................................113 Appendices .................. .............................................114 Project Ranking ..........................................................115 Capital Improvement Program s. y ~ o a~ R ~C ~ o ,.. ~ E GY ,~ E ~ Q ~ Q ~ a ~+ C. 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E' W ~C CC d d F~1 C7 a rU. u u 3 U C C u .a.. y L q ar C O1y en •°- d °_ ~ ~ e ~ 'L E ai ,°,~U >. ~ =-+ m e e > ``d, u Ci C7 is. rC, U w ~ > L_ .~ a u a - ., u e v a Ey_~ d' C ~ .~ .~ ~ s U W ~ > a z a w e Y ~ a ~ ~ a an ~ `e e~`0 u •u m u azawc` ~o v a 7 Clerk of Circuit Court Clerk of Circuit Court Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Imager/Scanner 1 Q~ci onn C GOR Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle 9 $261,800 Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues PROJECT CATEGORY: Clerk of Circuit Court PROJECT TITLE: Imager/Scanner Prior Estimated Expenditures by Fiscal Year Estimated Approved Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $261,800 $261,800 DESCRIPTION This project will provide for the scanning and storage of the various documents related to deeds and titles to properties from the year 1838 to the present. The scanned images will be available for retrieval from on-line magnetic media or CD. JUSTIFICATION Eliminates the immediate need to expand record storage capacity in the Clerk's Office; improves information transfer between the Clerk's Office and all other County offices; improve reviews and updates of current listing of plats in the plat book. FUNDING SOURCES Funding is from general operating revenues. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN The project is consistent with the current Comprehensive Plan. 10 Communications ~~ Communications .Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source 800 MHz Radio System Upgrade $2,086,000 C GORBI Total $2,086,000 Funding Source: Project Type: PC -Private Contribution C -Capital IGA - Intergovernment Assistance MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 12 PROJECT CATEGORY: Communications PROJECT TITLE: 800 MHz Radio System Upgrade Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $2,000 $2,084,000 $2,086,000 DESCRIPTION This project involves the upgrade and expansion of the current 800 MHz radio system. The steps involved include: adding three channels, replacing the oldest repeaters, moving 48 low band users to the 800 MHz system, upgrading to digital microwave, adding four more channels and moving the remaining low band users to the 800 MHz system. JUSTIFICATION The current 800 MHz system has exceeded its current capacity; frequency scarcity for system expansion; low band system problems; aging of some 800 MHz equipment; and an analog microwave system nearing saturation point. FUNDING SOURCES Funding sources are bond issues or general operating revenues. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the 1985 Comprehensive Plan. 13 Court Service Unit 14 Court Service Unit Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Branch Office in South County or Vinton Area $176,000 C $176,000 GOR Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 15 PROJECT CATEGORY: PROJECT TITLE: Court Service Unit Branch Office in South County or Vinton Area Prior Estimated Expenditures by Fiscal Year Estimated Approved Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $157,000 $19,000 $176,000 DESCRIPTION Construction and furnishing a branch office on County owned land in South County or the Vinton area. Total square footage of five offices, aconference/family counseling area and a secretarial waiting room. JUSTIFICATION Facilities in the County Courthouse are currently at maximum occupancy. The Court Service Unit has established justification for two additional. Probation Officers and one clerical person based on a current caseload. FUNDING SOURCES Funding would be from general operating revenues. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN The project is not addressed in the 1985 Comprehensive Plan. 16 Economic Development 17 Economic Development Capital Improvement Proiects Total Project Description Department Project Project Funding Priority Cost Type Source Hollins Joint Industrial Park 1 $750,000 C GOR/FA Parkway Interpretation Center 2 714,000 C GOR/FA Phase II, Valley Tech Park 3 500,450 C GOR/FA I-81 Corridor Development Site 4 250,000 C GOR/FA Total $2,214,450 Funding Source: Project Type: PC -Private Contribution C -Capital IGA - Intergovernment Assistance MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 18 PROJECT CATEGORY: Economic Development PROJECT TITLE: Hollins Joint Industrial Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $750,000 $750,000 DESCRIPTION Develop vacant 165 acre industrial site in Roanoke and Botetourt Counties. Provide an industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Construct a 75,000 sq. ft. expandable shell building. Utilities Project, North County, I-81, Exit 43 (146) Water System. See Utility. JUSTIFICATION The project will provide an economic development opportunity for at least two local governments to address the needs of lack of developable industrial sites. Both Counties can jointly use general funds as leverage for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA) funding. FUNDING SOURCES Recommended funding source for this project would be general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN The Hollins industrial site is identified on the Roanoke County Comprehensive Plan (as amended) and is zoned appropriately in both Roanoke and Botetourt Counties. 19 PROJECT CATEGORY: PROJECT TITLE: Economic Development Parkway Interpretation/Orientation Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $714,000 $714,000 DESCRIPTION Development of a public/private partnership (Virginia Mountain Country) for the phased development of an orientation/interpretation center, folk art center and other public/private uses aimed at serving the traveler on the Blue Ridge Parkway. JUSTIFICATION This project offers an economic development opportunity for a unique partnership between private sector and locaUstate/federal government to create a destination attraction and orientation facility that will assist the Blue Ridge Parkway/Skyline Drive traveler. The Virginia Mountain Country concept will interpret the mountains of western Virginia and be an introduction to the history and culture of the region. FUNDING SOURCES Recommended funding source would be general operating revenue, state grants, federal assistance and the private sector. OPERATING BUDGET IMPACT There is potential for increase in contribution to Roanoke Valley Convention and Visitors Bureau to assist in manning the orientation/interpretationcenter. RELATIONSHIP TO COMPREHENSIVE PLAN Comprehensive Plan needs to be amended and re-zoning needs to occur to allow this use. 20 PROJECT CATEGORY: Economic Development PROJECT TITLE: Valley TechPark Phase II Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $500,450 $500,450 DESCRIPTION Continued site development of Valley TechPark. Phase II would involve site grading, landscaping, entrance sign, signalization, additional land acquisition and utility extensions. JUSTIFICATION Roanoke County owns the industrial park and is expected to provide site improvements equivalent to those being offered at other public industrial parks in the Roanoke Valley. FUNDING SOURCES Funding sources would be general operating revenue. OPERATING BUDGET IMPACT Funds for site maintenance would be needed annually. RELATIONSHIP TO COMPREHENSIVE PLAN The site is included in the current Comprehensive Plan. 21 PROJECT CATEGORY: PROJECT TITLE: Economic Development I-81 Industrial Site roved Prior A Estimated Expenditures by Fiscal Year Estimated pp Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $50,000 $200,000 $250,000 DESCRIPTION This project identifies a potential industrial site in the I-81 corridor and county participation in geologic and environmental testing, site planning, appraisals, public utility extensions and/or obtaining an option to purchase. JUSTIFICATION I-81 has been identified as a state growth corridor. The Roanoke Valley's association with Virginia Tech, the "smart highway" project and the extension of a water transmission line made the I-81 corridor a desirable site for future growth. FUNDING SOURCES Recommended funding sources would be general operating revenue, state grants, federal assistance and the private sector. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN 1985 Comprehensive Plan will have to be amended and industrial sites re-zoned. 22 Elections/Voter Registration 23 Elections/Voter Registration Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Voting Machines 1 Total ~~5~_~~~ C GOR/BI Project Type: C -Capital MR -Maintenance and Repair $250,000 Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue V -Vehicle GOR -General Operating Revenues 24 PROJECT CATEGORY: Elections PROJECT TITLE: Voting Machines Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $15,000 $235,000 $250,000 DESCRIPTION New voting equipment to replace current voting machines. This equipment will be stored at the Service Center on Kessler Mill Road. JUSTIFICATION The equipment now in use is more than 35 years old. Storage is a problem. The machines are stored at the Service Center and get very dirty. The new machines would reduce the total number of machines from 87 to 36 and decrease required storage area. Also current machines weigh 600 pounds and the new machines weigh less than 60 pounds each. FUNDING SOURCES Funding would be from general operating revenues. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the 1985 Comprehensive Plan. 25 Engineering 26 Engineering Capital Improvement Projects Total Department Project Project Funding Project Description Priority Cost Type Source Dixie Caverns Landfill 1 $8,437,732 C BI/GOR Stormwater Management/Drainage 2 5,765,000 C GOR/BI County-Wide Road Improvement 3 3,946,000 C BI/GOR (VDOT Revenue Sharing) Geographic Information System 4 510,000 C GOR/UF/ Total $18,658,732 - - - Funding Source: Project Type: PC -Private Contribution C -Capital IGA - Intergovernment Assistance - MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 27 PROJECT CATEGORY: Engineering PROJECT TITLE: Dixie Caverns Landfill Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $7,187,732 $250,000 $1,000,000 $8,437,732 DESCRIPTION Dixie Caverns Landfill is located on Twine Hollow Road north of Interstate I-81. The cleanup is underway in accordance with both the Consent Order and the Consent Decree that have been agreed to by the Board of Supervisors. JUSTIFICATION The Board of Supervisors has agreed to this action as outlined in the previously mentioned Consent Order and Consent Decree. FUNDING SOURCES Possible funding sources are bond issue or general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 28 PROJECT CATEGORY: Engineering PROJECT TITLE: Stormwater Management/Drainage Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $1,000,000 $1,905,000 $1,810,000 $1,050,000 $5,765,000 DESCRIPTION Stormwater management will consist of the construction of regional stormwater management facilities as identified in the Master Plan and will also address flood mitigation projects. This funding will also be needed to address federally mandated stormwater quality regulations that are currently being proposed. JUSTIFICATION Roanoke County has committed to participating in a regional stormwater management plan for the purpose of addressing existing and future stormwater management problems. FUNDING SOURCES Code of Virginia allows for the collection of a utility tax, General Operating Budget of the County, and developers. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 29 PROJECT CATEGORY: Engineering PROJECT TITLE: County-Wide Road Improvement (VDOT Revenue Sharing) Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $1,466,000 $480,000 $500,000 $500,000 $500,000 $500,000 $3,946,000 DESCRIPTION This project includes all secondary roads within the County and improvements which include plant mix, drainage, curve widening, road widening, etc. JUSTIFICATION This supplements secondary road funds with the economy as slow as it is. VDOT matches the funds up to a maximum of $500,000. The County receives $1,000,000 in road improvements for a County investment of $500,000. FUNDING SOURCES The proposed source of funding for this project would be the savings in general operating revenue. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 30 PROJECT CATEGORY: Engineering PROJECT TITLE: Geographic Information System Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $170,000 $170,000 $170,000 $510,000 DESCRIPTION A Geographic Information System is "a data management system designed for the entry, storage, analysis, management, and display of data that can be associated with physical locations on the earth." JUSTIFICATION Geographic information is important and it has been estimated that 85 percent of the government's decisions require it. Creating and maintaining this information is a significant expense. The system can save the citizens of Roanoke County money, reduce redundant activities, and improve the quality of accessibility of the information collected. FUNDING SOURCES Possible funding source is the E-911 tax and the General Operating Budget. OPERATING BUDGET IMPACT None. Some of the cost may be minimized with Public and Private Partnership. RELATIONSHIP TO COMPREHENSIVE PLAN The Geographic Information System will provide timely, accurate information for the analysis of the Comprehensive Plan. 31 Fire and Rescue 32 Fire and Rescue Capital Improvement Projects Total Department Project Project Funding Project Description Priority Cost Type Source Fire Pumper Replacement Program 1 $2,240,000 E GOR Pager Replacement Program 2 570,000 E GOR Ambulance Replacement 3 849,000 E GOR Mount Pleasant Public Safety Building 4 750,000 C BI Station Bay Heaters 5 50,000 E GOR 800 MHZ Base Stations 6 65,000 E GOR Medium Duty Squad Trucks 7 253,000 E GOR Upgrade Underground Fuel Storage 8 160,000 E GOR Fire Hydrants 9 300,000 C GOR Two Ladder Trucks 10 1,200,000 E GOR Bunk Room Additions 11 135,700 C GOR Clearbrook Station Addition 12 140,000 C GOR Additional Drive Through Bays 13 330,000 C GOR General Renovations 14 115,000 MR GOR Heavy Duty Squad Truck 15 363,000 E GOR Hanging Rock Public Safety Building 16 1,500,000 C GOR Total $9,020,700 Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR - Generai Operating Revenues 33 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Fire Pumper Replacement Program Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $240,000 $250,000 $1,000,000 $250,000 $250,000 $250,000 $2,240,000 DESCRIPTION This project will replace old, worn out trucks stationed throughout the County. JUSTIFICATION The replacement of current used equipment is scheduled for the next five years. In order to maintain current insurance rating, fire pumpers must be replaced on a regular basis. This replacement schedule will replace the oldest vehicles in the Fire and Rescue fleet. FUNDING SOURCES Proposed funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 34 PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Pager Replacement Program Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $330,000 $120,000 $120,000 $570,000 DESCRIPTION This project will replace old emergency service paging systems on Poor Mountain and Ft. Lewis Mountain, station "back up" stations and pagers for all the County volunteers. JUSTIFICATION The existing paging system is outdated and replacement equipment is difficult to obtain. The low band frequency base stations and pagers will no longer be in production in the near future. An updated system will offer County-wide coverage for the volunteers. FUNDING SOURCES Proposed funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 35 PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Ambulance Replacement Program Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $160,000 $160,000 $305,000 $72,000 $72,000 $80,000 $849,000 DESCRIPTION This project will replace two medium duty squad trucks at Cave Spring and one other rescue squad location. JUSTIFICATION The two squad trucks are requested to replace vehicles that are worn out and undependable. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 36 PROJECT CATEGORY: PROJECT TITLE: Fire and Rescue Mount Pleasant Public Safety Building Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $150,000 $600,000 $750,000 DESCRIPTION This CIP project was originally for the Hanging Rock area. The building is still needed, but for Mount Pleasant Fire and Rescue. The Mount Pleasant building needs to be replaced with a larger, more efficient building. JUSTIFICATION The current Mount Pleasant building is not large enough to accommodate the needs of the community. It does not have sleeping facilities, proper offices, showers, etc. FUNDING SOURCES A proposed source of funding for this project would be general obligation bond issue. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 37 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Station Bay Heaters Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $50,000 $50,000 DESCRIPTION This project will replace outdated heating systems in the older stations. JUSTIFICATION Current heating systems in the older stations are outdated and not fuel efficient. The current cost for heating the old buildings is three times the amount to heat newer buildings with the new type of heaters. The installation of these heaters will decrease the heating bills for the department and provide an adequate level of warmth in the stations. FUNDING SOURCES The proposed funding source for this project is General Operating Revenues. OPERATING BUDGET IMPACT It is anticipated that this replacement program will decrease the annual heating bills for the Fire Stations and decrease the yearly maintenance costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 38 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: 800 MHZ Base Stations Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $65,000 $65,000 DESCRIPTION This project would place 800 MHZ base stations at all public safety buildings. JUSTIFICATION The public safety buildings have no radio communications with the "in transit" units or dispatchers. Personnel currently have to pull a vehicle out of the building and use that radio or use a portable from one of the units. FUNDING SOURCES The proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project was not identified in the 1985 Comprehensive Plan. 39 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Medium Duty Squad Trucks Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $126,500 $126,500 $253,000 DESCRIPTION This project will replace two medium duty squad trucks at Cave Spring and one other rescue squad location. JUSTIFICATION The two squad trucks are requested to replace vehicles that are worn out and undependable. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 40 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: ~ Upgrade Underground Fuel Storage Tanks Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $80,000 $80,000 $160,000 DESCRIPTION This project will remove and replace underground fuel storage tanks at the following public safety buildings: Cave Spring Fire Station, Catawba, Hollins, Mount Pleasant, Clearbrook, Bent Mountain, Fort Lewis and Masons Cove. JUSTIFICATION The project must be completed by 1998 in order to comply with EPA regulations. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 41 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Fire Hydrants Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $150,000 $150,000 $300,000 DESCRIPTION This project will add additional hydrants throughout the County to insure fire protection. JUSTIFICATION The addition of hydrants will increase the number available for fire protection where water lines are available but do not have hydrants. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. ' RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 42 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Two Ladder Trucks Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 .1997-98 1998-99 1999-00 Total Costs $600,000 $600,000 $1,200,000 DESCRIPTION This project would add one new ladder truck and replace one ladder truck. JUSTIFICATION The addition of one ladder truck at the Fort Lewis Station and replacement of an existing ladder truck at Hollins or Cave Spring will give additional resource capabilities for high rise buildings. Current ladder trucks are not adequate to provide resource services to high rise structures. FUNDING SOURCES Recommended funding source for an annually recurring project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 43 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Bunk Room Additions Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $135,700 $135,700 DESCRIPTION This project will provide seven individual cubicles for a coed sleeping dorm at the Catawba, Mount Pleasant and Masons Cove Stations. JUSTIFICATION Rapid response to emergency calls is enhanced by personnel sleeping at the fire and rescue stations. The stations noted above currently do not have sleeping facilities for volunteer personnel. FUNDING SOURCES The proposed source of funding for this project is general operating revenues. OPERATING BUDGET IMPACT The additional living space will cause an increase in the station's utility costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 44 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Clearbrook Station Addition Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $10,000 $130,000 $140,000 DESCRIPTION This project provides the addition of a meeting room, bunk room, and offices at the Clearbrook Station. JUSTIFICATION The existing building at Clearbrook does not have adequate meeting facilities for volunteer personnel. The existing bunk room on the second floor does not meet the fire code (there is no secondary exit on the second floor). The completion of this project will bring all sleeping areas in line with the code requirements. The addition of the meeting room will increase the ability to conduct in-house training. FUNDING SOURCES Recommended funding for this type of capital project would be the general operating revenue. OPERATING BUDGET IMPACT Increased utility and maintenance cost for the addition of facility space. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and polices of the 1985 Comprehensive Plan. 45 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Additional Drive Through Bays Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $110,000- $220,000 $330,000 DESCRIPTION This project provides for an additional drive through wash bay at Hollins, Bent Mountain, and Fort Lewis stations. JUSTIFICATION The current stations are at capacity and equipment is routinely kept in the wash bay or outside. The addition of one drive through bay at each of these stations will increase the capacity to garage current vehicles and allow~for future expansion. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT The operating budget impact is offset by the cost savings in efficiency. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature is not addressed in the 1985 Comprehensive Plan. 46 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: General Renovations Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $30,000 $85,000 $115,000 DESCRIPTION This project involves a variety of renovations to maintain function and appearance to existing structures. JUSTIFICATION Existing structures need a variety of renovations to maintain function and appeazance. The addition of 911 lines on the exterior of the buildings is needed to provide immediate access to the dispatcher for citizens at times when stations aze not manned. FUNDING SOURCES The recommended funding source for this project is general operating revenues. OPERATING BUDGET IMPACT Increase in Utility cost. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature, is not addressed in the 1985 Comprehensive Plan. 47 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Heavy Duty Squad Truck Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $363,000 $363,000 DESCRIPTION This is a vehicle that carries heavy equipment and would be stationed at Station 3. JUSTIFICATION The Fire and Rescue department currently has one of these vehicles stationed at Station 5 in North County. There is a need to have the same type of unit to cover the South County. FUNDING SOURCES Recommended funding source for an annually recurring replacement program would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 48 PROJECT CATEGORY: Fire and Rescue PROJECT TITLE: Hanging Rock Public Safety Building Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $1,500,000 $1,500,000 DESCRIPTION This would be athree-bay public safety building with offices, sleeping quarters and storage areas. The planned area is near the intersection of I_81 & Rt. 419 (Hanging Rock). JUSTIFICATION A new facility is needed in this area to improve services and response times. FUNDING SOURCES Funding would be from general operating revenue. OPERATING BUDGET IMPACT Net Operating Costs for FY 1995-96 through FY 1999-00 would be $665,611. RELATIONSHIP TO COMPREHENSIVE PLAN This project has not been addressed in the current Comprehensive Plan. 49 General Services So General Services Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Vehicle Wash Bay Microwave System Test Unit Freeloader Service Upgrade/Expansion Mobile Drop-Off Vehicles Residential Automated Curbside Recycling Automated Refuse Collection Vehicle Replacement Program Project Type: C -Capital MR -Maintenance and Repair V -Vehicle 1 $79,000 C GOR 2 207,900 E GOR 3 492,000 E GOR 4 199,000 E GOR 5 1,512,000 E GOR 6 1,044,602 C GOR $3,534,502 Funding Source: PC -Private Contribution IGA - Intergovernment Ass istance BI -Bond Issue GOR -General Operating 51 PROJECT CATEGORY: General Services PROJECT TITLE: Vehicle Wash Bays Prior Approved ~ Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $79,000 $79,000 DESCRIPTION Construction of a vehicle wash bays to maintain Solid Waste, Utility, Police, and Parks and Recreation vehicles. The facility will be located on the grounds of the Public Service Center. JUSTIFICATION The runoff from the current activity is in violation of current EPA laws. This project is designed to correct a major deficiency in drain and wash water runoff. The equipment is frequently contaminated with sewer substances, raw garbage, pesticides, lime, paint, etc. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 52 PROJECT CATEGORY: General Services PROJECT TITLE: Microwave System Test Unit Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $207,900 $207,900 DESCRIPTION Purchase of equipment to give the Communications Shop the ability to provide in-house maintenance for a11800 MHZ equipment. JUSTIFICATION In-house maintenance is considerably cheaper to perform, however, it does take lead time to acquire equipment, training and assume responsibility. Much of the equipment required has already been purchased due to the maintenance program assumed for the mobile and portable radios. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT Operating savings will be realized due to the elimination of an outside maintenance contract. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 53 PROJECT CATEGORY: General Services PROTECT TITLE: Freeloader Service Upgrade and Expansion Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $123,000 $123,000 $123,000 $123,000 $492,000 DESCRIPTION The County currently provides a trailer left overnight to aid residents in cleaning up their houses and property. Two trailers are booked weeks and months in advance. Additional equipment would allow staff to service more residents. JUSTIFICATION The service is used year round and is usually booked weeks or months in advance. This service is cost effective in that refuse crews do not have to handle the refuse and it eliminates the temptations for residents to dump trash along the sides of the roads. FUNDING SOURCES A proposed source of funding for this project would be general operating revenue. OPERATING BUDGET IMPACT This project would require $50,000 personnel services for additional staff and $30,000 operating expenses for the maintenance of an expanded fleet. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 comprehensive Plan. 54 PROJECT CATEGORY: General Services PROJECT TITLE: Mobile Drop-Off Vehicles Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $199,000 $199,000 DESCRIPTION This project will purchase truck-trailers as mobile drop-off vehicles that would be transported to designated locations on a scheduled basis so residents can drop-off their recyclable materials. Trailers will be compartmentalized to separate different materials. The truck is detachable and can be used to haul other trailers or other refuse business. This project provides for the purchase of two trucks and five trailers. JUSTIFICATION The Board of Supervisors approved the testing of automated recycle collection, however, as part of the overall plan, some rural areas were to be serviced by the drop-off stations rather than door to door. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT This project would require approximately $46,000 for additional staff and $30,000 additional operating expenses for the maintenance of an expanded fleet. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 55 PROJECT CATEGORY: General Services PROJECT TITLE: Residential Automated Curbside Recycling Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $378,000 $378,000 $378,000 $378,000 $1,512,000 DESCRIPTION The County will offer commingled curbside (monthly pickup) to all residents that have automated refuse collection. Others will receive mobile drop-off service. Each home will receive a 60-gallon cart to put all their recyclable materials in. Utilizing the automated vehicles, we will collect the materials once a month. JUSTIFICATION The County is under a state mandate to divert a certain percentage of the materials from the landfill. Curbside recycling is one component of achieving this. Automated collection is less costly and requires less manpower than source separated collection. FUNDING SOURCES A proposed source of funding for this project would be the general operating revenue. OPERATING BUDGET IMPACT This project should save the County a substantial amount in tipping fees once it is fully implemented. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 56 PROJECT CATEGORY: PROJECT TITLE: General Services Refuse Collection and Vehicle Replacement Program Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $105,000 $140,000 $149,100 $156,750 $164,584 $329,168 $1,044,602 DESCRIPTION This project will provide a multi year replacement program for all automated refuse collection vehicles. JUSTIFICATION The Vehicle Replacement will maintain adequate service levels for refuse collection. Regular replacement of equipment must occur as age and wear dictates. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT Maintenance costs will be minimized with a routine equipment replacement program. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 57 Library ss Library Capital Improvement Proiects Total Project Description Department Project Project Funding Priority Cost Type Source Terminal Parity and Support for Integrated Automated System New Headquarters Library Vinton Parking Lot Expansion Glenvar Branch Expansion/Renovation Meeting Room Furnishings/Equipment Mason's Cove Branch Library Total 1 $82,552 E GOR Project Type: C -Capital MR -Maintenance and Repair V -Vehicle 2 3,360,400 C GOR 3 33,000 C GOR 4 159,250 C GOR 5 28,760 C GOR 6 584,000 C BI $4,247,962 Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 59 PROJECT CATEGORY: Library PROJECT TITLE: Terminal Parity and Support for Integrated Automated System Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $32,152 $50,400 $82,552 DESCRIPTION This project will place 14 additional public access terminals and three workstations in four major library facilities (Headquarters, Hollins, Vinton, and Glenvar); upgrade muxprocessor support; prepare for the eventual migration to open architecture and client/server environment; some wiring and cabling must be enhanced or extended to support terminals; appropriate furniture will be needed for some units; workstations will include bar code scanners; printers provided for workstations and public access. JUSTIFICATION This project will improve access to the automated catalog and relieve increased queuing problems at peak periods. The workload on County terminals as measured by circulation alone is 256% higher than on city terminals. To bring terminal workloads within 5% of Salem levels would require 51 terminals (net gain of 17). Terminal parity will also increase productivity of reference and circulation staff, allowing the library to meet currently unfilled demand and to increase response time for informational requests. Increased user access will reduce reliance on staff to conduct routine searches, freeing staff to deal with more complex problems. Current usage levels exceed vendor and manufacturer recommendations; high use levels result in increased deterioration of equipment and frequent repairs. The project is supported by sections VI-6 and VI-9 of the Library's Five Year Plan. FUNDING SOURCES Possible funding source is the general operating revenue. OPERATING BUDGET IMPACT A telecommunication costs, a maintenance contract, data processing hardware and software upgrades are needed at $1,000 per year. RELATIONSHIP TO COMPREHENSIVE PLAN The project is consistent with the goals and objectives of the Comprehensive Plan, but due to the nature and type of the project, it is not included in the comprehensive plan 60 PROJECT CATEGORY: Library PROJECT TITLE: New Headquarters Library Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $702,000 $2,658,400 $3,360,400 DESCRIPTION This project will provide a full service 32,000 sq. ft Headquarters Library to serve the citizens of the Cave Spring and Windsor Hills districts. It also will include administrative support space and a technical service processing center for the joint Salem/Roanoke County cataloging operations. JUSTIFICATION The current level of usage has placed considerable stress on the building, and continued growth will be difficult to physically sustain. At peak periods this building experiences critical shortages of work/study and reading seats. Other concerns include current design that limits staff productivity, inadequate electrical and technological infrastructure, and the failure of the building to meet state guidelines for gross square footage. FUNDING SOURCES Funding would come from bond issue or general operating revenues. OPERATING BUDGET IMPACT Personnel and operating costs would be far less expensive than adding a new branch. Operating costs would be $20,016 in 1998-99 and $35,833 in 1999-00. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 61 PROJECT CATEGORY: Library PROJECT TITLE: Vinton Parking Lot Expansion Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $33,000 $33,000 DESCRIPTION This project will expand the number of parking spaces at Vinton Library from the current 15 to a total of 30 spaces (net gain of 15). State Library standards indicate a need for a minimum of 43 spaces (net gain of 28), and the Library staff recommends 45 (net gain of 30). Unfortunately, only a limited amount of land is available for the needed expansion due to the presence of a well on the adjoining War Memorial parcel. An agreement with the Town of Vinton must be reached on the use of the needed land, and stormwater management needs will have to be addressed. This project would place the parking expansion adjacent to current parking parallel to Meadow Street; a currently placed exit from the War Memorial property would bisect the parking area. This exit would be maintained. JUSTIFICATION The 15 parking spaces at Vinton do not meet the County's current minimum requirements for this type of facility (one space per 300 square feet of building space = 32 parking spaces). It also fails to meet state standards which call for 43 parking spaces. Usage levels, with more than 95,000 visitors in FY 1992-93, have increased by 22.1% since 1988. Action is needed to remove this barrier to access, and to avoid a situation which prevents the County and the community from realizing the potential full value of the Vinton Library's building, collection, and services simply because people cannot reach the library. FUNDING SOURCES A proposed source of funding for this project would be general operating revenue. OPERATING BUDGET IMPACT Funding of $1,000 per year for maintenance is needed. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan and is listed in the Community Facilities Plan. 62 PROJECT CATEGORY: Library PROJECT TITLE: Glenvar Branch Expansion and Renovation Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $18,250 $141,000 $159,250 DESCRIPTION The project will expand the size of the building by 1200 sq. ft and provide additional readers' and work/study seats as well as an enlarged book stack area. Electrical and cabling for automation will be upgraded, and lighting will be improved. Damaged furnishings, fixtures and finishes will be replaced, repaired and/or restored. JUSTIFICATION Public areas of the building need some refurbishment. Upgrades are needed in the areas of electrical and cabling automation. The cramped and .crowded public areas of the building do not effectively support its visitors and circulation transactions. FUNDING SOURCES Funding would be from general operating revenues. OPERATING BUDGET IMPACT Maintenance costs of $1000 and $1800 in FY 1998-99 and FY 1999-00, respectively. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent-with the goals and objectives of the Comprehensive Plan. 63 PROJECT CATEGORY: Library PROJECT TITLE: Meeting Room Furnishings and Equipment Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $14,000 $14,760 $28,760 DESCRIPTION This project is needed to enable the full and best use of meeting rooms located in major library facilities system wide. The project will also address some safety problems created by older furnishings which aze causing minor injuries to staff and the public. The basic furnishings and equipment requested in this package are also needed to allow the Library staff to meet the education goals and informational programming objectives of the Library. JUSTIFICATION In FY 1992-93, 28,000 people used Library meeting spaces in Roanoke County, with 11,676 of those attending Library programs. Use of these spaces is important in realizing Library education/instructional goals, as well as in meeting a variety of community groups' goals. Proper basic furnishings are needed to replace worn, uncomfortable, and in some cases dangerous, chairs and tables (several chairs and a table have collapsed within the past year; some chairs have jagged plastic edges which rip clothing or cause minor injuries). Presentation and instructional support equipment are needed to facilitate the transfer of information, and to meet the expectation of business, professional, educational, and civic groups. Acquiring these items allows the County to realize a better return on the initial investment. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the general goals and objectives of the Comprehensive Plan, but due to its nature it is not specifically included in the plan. It is supported by sections V and VI of the Library's Five Year Plan. 64 PROJECT CATEGORY: Library PROJECT TITLE: Mason's Cove Branch Library Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $116,000 $468,000 $584,000 DESCRIPTION This project will provide a small branch library of 3,500 square feet with 15 parking spaces. It will bring County library services to a number of citizens who currently use the Salem library, and it will also replace the book station now located in the Catawba Community Center. The branch would include stack space, a reading area and 12 to 15 work/study seats. A programming area for groups of up to 20 would also be included. This library will be designed to meet the popular reading, ready reference, and elementary level homework research needs of the citizens who live in the area served by Mason's Cove School. JUSTIFICATION Approximately 8% of Salem Library's users are County residents, and according to citizens of the Mason's Cove Civic League, many of those users are from their area. The services offered at the Catawba Book station are rudimentary in nature. The book station does not have a phone and is not linked to the automated system; it has substandard shelving and a collection of donated books. The proposed project would provide basic library services to residents of the area, and make those services more conveniently accessible. Given the current population levels of the area, as well as the population density, state standards do not indicate that a library facility is an immediate necessity, but the residents of the area feel that increasing development argues for County investment in public facilities. Between 1980 and 1990 the population in the Mason's Cove Planning Area alone grew from 2,096 to 3,898 for a growth rate of 85%. FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue in FY 1997-98. OPERATING BUDGET IMPACT Budget impact would be increased personnel service of $44,000 and $22,000 operating expenses for the new branch Library. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the general goals and objectives of the Comprehensive Plan. 65 Parks and Recreation 66 Parks and Recreation Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Camp Roanoke 1 $175,000 MR GORBI Garst Mill Park 2 179,000 MR GOR/BI Land Acquisition/District Park 3 1,665,000 C BI Green Hill Park Phase III 4 482,000 C BI N. Roanoke Recreation Center 5 6,000,000 C BI Burton Athletic Complex 6 147,000 C GOR Vinyard Park Phase III 7 520,000 C BI Walrond Park Phase III 8 311,500 C BI Spring Hollow Park 9 400,000 C BI Family Aquatic Center 10 2,725,000 C BI - Brambleton Center 11 313,500 C GOR Improvements for Parking Areas 12 570,000 C GOR Amphitheater -Green Hill Park 13 215,000 C GOR Whispering Pines Phase III 14 190,000 C GOR Starkey Park Phase III 15 170,000 C GOR Craig Ave Recreation Center -- Renovations Phase II 16 36,500 MR GOR Picnic Shelters 17 160,000 C GOR Total $14,259,500 Funding Source: Project Type: PC -Private Contri bution C -Capital IGA - Intergovernment Assistance MR -Maintenance and Repair BI -Bond Issue V -Vehicle GOR -General Operating Revenues 67 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE:. Cep Roanoke Development Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $25,000 $25,000 $125,000 $175,000 DESCRIPTION This project consists of renovating Camp Roanoke as a residential summer camp and retreat center. Renovations include upgrading eight residential cabins, three bathroom/shower facilities, dining hall/kitchen, lodge and the construction of a new pool. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. Repairs and renovations to Camp Roanoke will provide an exceptional site for youth programs and a revenue producing opportunity to cover the operating cost of the program. The camp has cabins, pool, shelter, dining hall, a lodge, initiatives course, and trails which need improvement. This provides a unique opportunity to develop a one of a kind facility in the region. FUNDING SOURCES Possible funding for this project would be private contributions and general operating revenues. OPERATING BUDGET IMPACT Operating expenses possibly covered by fees generated by the camp programs. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 68 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Garst Mill Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $12,000 $167,000 $179,000 DESCRIPTION Stream bank stabilization, pedestrian trail access, upgrade restroom, additional picnic shelter, improve parking and paving, replace an old inaccessible bridge and landscaping. JUSTIFICATION This should be completed before further damage occurs to park property. It will provide safer and healthier services, and will expand services as the bridges will improve accessibility for disabled patrons. FUNDING SOURCES Funding from general operating revenues or bond issue. OPERATING BUDGET IMPACT $8000 for part-time assistance. RELATIONSHIP TO COMPREHENSIVE PLAN None 69 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Land Acquisition/District Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $1,000,000 $65,000 $600,000 $1,665,000 DESCRIPTION This project would purchase of 50+ acres of land in the Southwest County area, and to develop a district park facility. This park would include athletic fields, trails, playground, picnic areas, tennis and basketball courts and open play areas. JUSTIFICATION The Roanoke County Public Facilities Plan for Parks identifies the need for purchasing park land with the priority being District Parks. There are significant deficits in many districts with regard to per capita land standards, with the most crucial need in the Cave Spring and Windsor Hills districts. FUNDING SOURCES Funding would be from bond issue. OPERATING BUDGET IMPACT The impact would be $38,000 starting in 1999-00. RELATIONSHIP TO COMPREHENSIVE PLAN This request is identified as a priority in the Comprehensive Plan. 70 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Green Hill Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $32,000 $450,000 $482,000 DESCRIPTION This project will develop Green Hill Park by providing accessible playground, fencing, landscaping, two soccer fields with lights, football field, lights and electricity for special events, parking, outbuildings, and trails. JUSTIFICATION This will continue to develop this site as the County's major events' facility. It will provide for a medium to stimulate and encourage growth in tourism and economic development. FUNDING SOURCES Recommended funding source would be general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating cost is $25,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 71 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: North Roanoke Community Recreation Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $230,000 $5,770,000 $6,000,000 DESCRIPTION The project proposes to construct a 40,000 sq. ft indoor Recreation Center to include a swimming pool, fitness area, multipurpose program rooms and gymnasium. The facility should be located in an accessible site adjacent to a significant population base. JUSTIFICATION Previous capital plans have identified the need for indoor recreation space to accommodate existing senior, therapeutic and general recreation programs in North Roanoke. Currently, the Parks and Recreation department has no indoor recreation space in North County. Staff has to rely on libraries, churches and schools to meet citizens' needs. The addition of a multipurpose recreation facility will provide North County residents a wide variety of opportunities to participate in quality recreation experiences. A facility of this type could potentially serve the needs of the Glenvar and Catawba residents. FUNDING SOURCES Recommended funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Net operating costs would be approximately $260,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project is included in the 1985 Comprehensive Plan. 72 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Burton Athletic Complex Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $51,000 $72,000 $24,000 $147,000 DESCRIPTION This facility is located adjacent to the Arnold R. Burton Vocational School and serves as the site for adult softball league and tournament play. It contains three regulation softball fields which supplement the state and regional tournaments held at they Moyer Athletic Complex and often is the only site for USSSA and NSA Softball Tournaments. This facility needs to have enlarged and paved parking, permanent restroom and concession building, landscaping, general security lighting, athletic field lighting improvements and playground and picnic shelter. JUSTIFICATION This project contributes to the economic development of the community through tourism. In FY 1992-93 more than 8,000 people visited the Roanoke Valley to participate in tournaments jointly sponsored by Salem and Roanoke county. These out of town guests spent approximately $1.5 million while in the valley. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Estimated annual operating cost is $43,600. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 73 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Vinyard Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $30,000 $490,000 $520,000 DESCRIPTION This project requests funding for a playground, picnic shelters, and basketball courts to complete the master plan. Also included is additional parking, a bridge, trails, utilities, restrooms and other park amenities for the passive development of the Vinyard II tract. JUSTIFICATION This will complete the master plan, and provide a comprehensive regional park in the east County area. Provide for facilities to stage special events and improve tourism and economic development. FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating cost is $27,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 74 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Walrond Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $17,000 $244,500 $50,000 $311,500 DESCRIPTION This project will develop Walrond Park by adding a basketball court, expanded/improved parking, restrooms and storage, an upgraded playground, grading/drainage, trails, picnic shelter, security lighting, landscaping, and amenities. JUSTIFICATION This will complete the development of Walrond Park as the North County Regional Park. FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT To be determined. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 75 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Spring Hollow Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $220,000 $180,000 $400,000 DESCRIPTION The Spring Hollow Reservoir site and former YMCA Camp are on Dry Hollow Road adjacent to the reservoir. This project consists of developing the 700-acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health, Water, and Utility Department requirements, etc. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interests. FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Estimated annual operating cost is $165,899 beginning in FY 1997-98. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. 76 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Family Aquatic Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Total Costs $175,000 $2,550,000 $2,725,000 DESCRIPTION An outdoor, free form designed pool with water slides, a zero depth beach entrance and water play features with a separate child's aquatic playground. Included is a bathhouse/concession stand. This project would require 7-10 acres near a major highway and close to a large population base. JUSTIFICATION There are no public pools in Roanoke County. The Comprehensive Plan indicates the need for public swimming facilities. These types of projects generally generate sufficient revenue to cover all operating and maintenance costs and can contribute to the County's economic development efforts. FUNDING SOURCES ' Funding would come from bond issue. OPERATING BUDGET IMPACT N/A at this time. RELATIONSHIP TO COMPREHENSIVE PLAN The Comprehensive Plan indicates severe deficits of public swimming facilities in all districts. 77 PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Brambleton Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $180,000 $50,000 $68,500 $15,000 $313,500 DESCRIPTION Continues the renovation of the former RCAC facility on Brambleton Avenue into a Community Recreation Center with a focus on programming for senior adults, citizens with disabilities, teens and youth. Phase II development will provide carpeting and tile, HVAC improvements, landscaping and picnic area, aesthetic improvements, inside play area for children and improvements to the teen center. JUSTIFICATION Phase I funding will not complete the projects. FUNDING SOURCES Funding from general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 78 PROJECT CATEGORY: PROJECT TITLE: Parks and Recreation Improvements for Parking Areas Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $315,000 $255,000 $570,000 DESCRIPTION This project will renovate, repair and expand the existing parking lots and access roads at 15 sites. The project consists of installation of base material and asphalt overlay. JUSTIFICATION Designated areas either do not meet zoning ordinances, are inadequate in size, have potholes and damage present, or exhibit a need to improve safe ingress and egress. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 79 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Amphitheater -Green Hill Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $215,000 $215,000 DESCRIPTION This project will develop an outdoor open air amphitheater and related infrastructure at Green Hill Park. JUSTIFICATION The amphitheater would support the major events and provide opportunities for additional major events through association with organizations involved in the arts, lecture series, nature interpretation, concerts, etc. It will provide for regional economic stimulus and tourism. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 80 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Whispering Pines Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $12,000 $178,000 $190,000 DESCRIPTION This project will construct and develop approved restroom facilities, expand parking, add an additional picnic shelter, improve landscaping, upgrade the playground and add fencing. JUSTIFICATION It will meet the criteria for facilities in parks of this classification. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT This will be determined when scope of the project is finalized. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 81 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Starkey Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $12,000 $158,000 $170,000 DESCRIPTION This project should not be addressed until the School Board finalizes plans for a new high school. This project will construct a restroom, concession, storage building and playground. JUSTIFICATION It will complete master plan development. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT Approximately $6,000 in additional annual operating expenses would be required to maintain the project. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 82 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Craig Avenue Recreation Center Renovations Phase II Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $11,500 $25,000 $36,500 DESCRIPTION This project will install storm windows, floor tiles in the weight lifting and ceramic rooms, window blinds, interior and exterior paint at the Craig Avenue Recreation Center. JUSTIFICATION The storm windows and blinds will result in better energy management and working conditions. Floor tiles are needed for aesthetics and safety concerns. Painting will protect the facility from deterioration and improve aesthetics. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 83 PROJECT CATEGORY: Parks and Recreation PROJECT TITLE: Picnic Shelters Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $40,000 $40,000 $40,000 $40,000 $160,000 DESCRIPTION This project will construct and install accessible picnic shelters at Whispering Pines, Starkey, Craig Center, Mt. Pleasant, Walrond, Good, Stonebridge and Garst Mill Parks. JUSTIFICATION It will meet the public demand for shelter reservations and provide a revenue producing source that supports the maintenance of the facility. This project will improve the recreational opportunities within the County. FUNDING SOURCES Recommended funding source for this project would be general operating.revenues. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master Plan. 84 Planning and Zoning 85 Planning and Zoning Capital Improvements Projects Total Project Description Department Project Project Funding Priority Cost Type Source Public Road Improvement Fund 1 $250,000 C PC Neighborhood Incentive Fund -Hollins 2 200,000 C PC Signal Light Installation Fund 3 250,000 C PC Off-site Drainage Fund 4 250,000 C PC Total $950,000 Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 86 PROJECT CATEGORY: Planning and Zoning PROJECT TITLE: Public Road Improvement Fund Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION This project is public road improvements that are constructed at various locations around the County. JUSTIFICATION The improvement of public roads improves the flow and safety of vehicles and pedestrians. Private land development's associated traffic impact often warrants the construction of off-site road improvements to maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site road improvements when a community has recognized the need for improvements and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended Funding Sources would be private contributions. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 87 PROJECT CATEGORY: Planning and Zoning PROJECT TITLE: Neighborhood Incentive Fund -Hollins Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $30,000 $170,000 $200,000 DESCRIPTION This seed money will be used for incentive programs for private property owners to upgrade elements of their properties such as building facades, signs and on-site landscaping. JUSTIFICATION The improvements to US Route 11 (Williamson Road) in the Hollins community are an opportunity to achieve additional enhancements in this corridor. Funding allocated to this project will be used as seed money to construct landscaped gateways at entrances to the corridor. OPERATING BUDGET IMPACT No additional operating funds are needed in the initial phase of this program. Program administration will require some additional staff time. RELATIONSHIP TO COMPREHENSIVE PLAN None 88 PROJECT CATEGORY: Planning and Zoning PROJECT TITLE: Signal Light Installation Fund Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION Signal lights installed at various locations around the County. JUSTIFICATION In certain situations, the installation of a traffic signal improves the flow and safety of vehicles and pedestrians at an intersection. Private land development and its associated traffic impacts often necessitate the installation of traffic signals at nearby and affected intersections. These traffic signals maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such facilities, when a community has recognized the need for the facilities, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended Funding Sources would be private contributions. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Maintaining and enhancing traffic safety and flow is a policy consistent with the goals and objectives of the Comprehensive Plan. 89 PROJECT CATEGORY: Planning and Zoning PROJECT TITLE: Off-site Drainage Fund Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION An off-site drainage fund. JUSTIFICATION In certain situations, the physical improvement of land can increase off-site drainage flows creating a detrimental situation for downstream properties. Although the County's on-site storm water management requirements are very effective in mitigating peak flows and rates of release, down stream improvements may be justified to fully protect the public's health and safety. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site drainage improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended funding source would be private contributions. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Improving stormwater management and protecting the health and safety of County residents are policies consistent with the goals and objectives of the Comprehensive Plan. 90 Police 91 Police Capital Improvements Projects Total Department Project Project Funding Project Description Priority Cost Type Source Phone System Replacement 1 $35,000 E GOR Firearms Range/Dixie Caverns Landfill 2 40,000 C GOR/OG Evidence Vault 3 60,000 C GOR Police Patrol Van 4 47,000 E GOR Office Space 5 105,000 C GOR Crime Scene Evidence Response Van 6 55,000 C GOR Total $342,000 Project Type: C -Capital MR -Maintenance and Repair V -Vehicle Funding Source: PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 92 PROJECT CATEGORY: PROJECT TITLE: Police Phone System Replacement Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $35,000 $35,000 DESCRIPTION This project will replace the Eagle phone system currently being used in the police department. JUSTIFICATION The Eagle phone system currently in place is five years old. It is part of a computer driven system which frequently requires service calls for problems arising in the software. Newer, more efficient technology is now available. FUNDING SOURCES Recommended Funding source would be general operating revenues. OPERATING BUDGET IMPACT Maintenance agreement. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 93 PROJECT CATEGORY: PROJECT TITLE: Police Firearms Range/Dixie Caverns Landfill Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $40,000 $40,000 DESCRIPTION This project is for construction of a firearm training facility near the end of Twine Hollow Road. The requested funds will be used to construct a building to house a classroom, bathroom, and storage facilities. In addition, the funds will be used to install electrical service and build the necessary target racks barricades at the site. This project is contingent upon a release of land from EPA. JUSTIFICATION The use of deadly weapons is one of the most dangerous areas of police work. A tremendous amount of potential liability is associated with the use of deadly weapons. Each sworn member of the police department is trained in the use of firearms and is required to carry a firearm at all times. In order to maintain the necessary level of proficiency, officers must train as often as possible. Presently, our officers have no place that they can go and practice with their issued weapons. On a semiannual basis, the department conducts firearms training for all officers. The frequency of this training is mandated by the Commonwealth of Virginia. Currently, we are only able to conduct this mandatory training by using facilities owned by neighboring law enforcement agencies. It is anticipated that the range would be constructed as a joint project between the County and Roanoke City Police. Our department has a very progressive firearms training program. We believe that this training program is largely responsible for protecting Roanoke County from great legal liability in the area of deadly weapons. For many years, the department's firearms instructors have worked very hard to keep our training standards high in spite of the fact that we do not have a place to practice. FUNDING SOURCES Property Maintenance $1,000 per year. OPERATING BUDGET IMPACT Approximately $800 per year to include gas, oil and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 94 PROJECT CATEGORY: PROJECT TITLE: Police Evidence Vault Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $60,000 $60,000 DESCRIPTION The goal of this project is to build an addition to the building which will house a new evidence vault. The addition will be located in the rear courtyard and share walls with the west wall of the gym and the north wall of the rear hallway. The project will include all walls, roofing, doors, etc., to complete the structure. The total area of the structure will be 1,600 square feet of interior footage. JUSTIFICATION The project is needed to provide secure storage of evidence to be used in criminal proceedings and maintain the legal chain of custody according to the state and federal statutes. The existing vault is being used to house the department's archive files and as an evidence vault. Because of the volume of documents the Department is required to archive (COV 42.1-82), the space in the existing vault is inadequate to house the volume of evidence brought in on a daily basis. The project will provide ample storage space for evidence as the existing vault will be used to house the archive files. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Routine maintenance and electricity at a cost of $600 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 95 PROJECT CATEGORY: PROJECT TITLE: Police Police Patrol Van Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $47,000 $47,000 DESCRIPTION This project will purchase a police patrol van for the transportation of prisoners and to serve warrants. The purchase will provide a completely equipped patrol van to include all radio and emergency equipment. JUSTIFICATION The van will provide the highest level of security for those prisoners being transported. This van will almost eliminate the need for transporting prisoners in police cars, with the inherent risks and liability associated with damage to police cars committed by prisoners while being transported, as well as, the extensive cleaning required when a prisoner bleeds or vomits in a patrol car. Should multiple transports be required, one van-transport officer can transport up to eight prisoners, thereby freeing up to eight patrol officers for patrol duty. Also, the expense and inconvenience of installing "cages" in a number of patrol cars can be eliminated. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Approximately $800 per year to include gas, oil and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 96 PROJECT CATEGORY: PROJECT TITLE: Police Office Space Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $105,000 $105,000 DESCRIPTION This project will convert a portion of current gymnasium space in the Public Safety Center to usable office and conference room space. The existing heating, ventilation and air-conditioning system will be utilized. The total space involves approximately 1,760 square feet which will require construction of internal wall, floor treatment, electrical service, lighting, lowered ceiling and some furnishings. It will house two division commanders, a secretarial office, a conference room, atraining/library facility and warrants office. JUSTIFICATION Renovation of the Southview Vocational School in 1987 for use as a police office facility was not completed in a fashion that utilized the most effective functional law enforcement office design practices. The command staff (Chief and Captains) is scattered throughout the building. No common conference space was constructed. This project will bring command staff and related support functions to a more centralized location. The conference room would be utilized for department staff meetings, incident critiques, neighborhood watch meetings, applicant interviews and other meetings with both public and department persons. The training room would accommodate the Department's computerized interactive legal training program purchased to lower training costs by bringing training in as opposed to sending officers out. The area would provide a quiet area for officers to review policies, court rulings and prepare court cases. A portion of the room would be developed into a reference library which is badly needed. The training room would be equipped with a VCR so that use of training tapes available could be viewed without interruption. FUNDING SOURCES Recommended Funding source would be general operating revenues. OPERATING BUDGET IMPACT Routine maintenance and electricity at a cost of $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 97 PROJECT CATEGORY: PROJECT TITLE: Police Crime Scene Evidence Response Van Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $55,000 $55,000 DESCRIPTION New extended body van with a raised roof unit to replace a present outdated and inadequate vehicle. The vehicle to contain emergency lighting, power, communication and response equipment needed to process crime scenes. JUSTIFICATION With the ever expanding science of forensics come new and more useful methods of evidence identification and collection. To remain a competent police agency, we need to have the equipment and resultant abilities of solving crimes in the interest of public safety. Without evidence, you seldom solve crimes. FUNDING SOURCES Funding would be from general operating revenues. OPERATING BUDGET IMPACT Total for FY 1997-98 through FY 1999-00 would be $2000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the 1985 Comprehensive Plan. 98 Procurement 99 Procurement Capital Improvement Projects Total Project Description Department Project Project Funding Priority Cost Type Source Print Shop 1 $153,579 Total $153,579 C/E GOR Funding Source: Project Type: C -Capital MR -Maintenance and Repair V -Vehicle PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 100 PROJECT CATEGORY: Procurement PROJECT TITLE: Print Shop Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $99,094 $26,906 $27,579 $153,579 DESCRIPTION This project will procure all equipment and hire all personnel necessary to set up and run an efficient, effective and cost beneficial print shop. The print shop would be located in the basement of the Brambleton Center at 3738 Brambleton Avenue. JUSTIFICATION Roanoke County currently spends approximately $150,000 annually on printing. With an in-house print shop the estimated savings would be $40,000 the first year, and $70,000 annually on printing costs in subsequent years. This shop would provide quality printing for approximately 85% of all county documents from business cards to budget books. In addition to savings on printing, this shop would provide evaluation and recommendations for departmental copiers and a printing contract for jobs requiring special facilities which must come from outside vendors. This would provide additional savings from right sizing copy machines, and establishing a competitive price on selected outside printing. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues and departmental printing expense savings. OPERATING BUDGET IMPACT This project would require two additional staff ($55,000) and $10,000 maintenance cost. Operating costs would be offset by revenue generated from the service. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 101 Roanoke County Courts io2 Courts Capital Improvement Projects Total Project Description Department Project .Project Funding Priority Cost Type Source Security Lock System Courthouse Entrance Renovation Phone System Upgrade Total Project Type: C -Capital MR -Maintenance and Repair V -Vehicle 1 $32,000 C GOR 2 100,000 C GOR 3 60,000 C GOR $192,000 Funding Source: PC -Private Contribution IGA -_Intergovernment Assistance BI -Bond Issue GOR -General Operating Revenues 103 PROJECT CATEGORY: PROJECT TITLE: Courts Security Lock System Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $32,000 $32,000 DESCRIPTION This project involves installation of a computerized security system for all exterior doors of the Roanoke County Courthouse. All interior doors would be re-keyed, and the mechanical locks currently in place would be retained. The new system would have keys with a computer chip that would control access for individual key holders to their limited areas and would restrict times and days of the week they would be allowed to enter these areas. .TUSTIFICATION When the new Roanoke County Courthouse was constructed in 1985, all keys were turned over to maintenance personnel by the contractor, and the Sheriff has not been able to attain control for the facility. Employees have access to unauthorized areas of the courthouse and the Sheriff has no past or present employee listing of what keys have been issued to whom. FUNDING SOURCES Funding source would be general operating revenues. OPERATING BUDGET IMPACT No operating impacts other than periodic replacement keys. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 104 PROJECT CATEGORY: PROJECT TITLE: Courts Courthouse Entrance Renovation for Security Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $100,000 $100,000 DESCRIPTION This project involves construction of one central entrance to the Roanoke County Courthouse, the installation of a metal detector and a deputy workstation for increased security for citizens and employees conducting court business. JUSTIFICATION Currently there are two separate entrances to the Courthouse facility that lead to various courts. There are no personnel or metal detectors currently in place to prevent weapons or other contraband from entering the facility. FUNDING SOURCES General operating revenues are recommended as funding sources. OPERATING BUDGET IMPACT Additional personnel would be needed to staff the workstation entrance. A bailiff position with fringe benefits would cost approximately $27,600. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 105 PROJECT CATEGORY: PROJECT TITLE: Courts New Phone System Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $60,000 $60,000 DESCRIPTION This project will upgrade the entire phone system in the Roanoke County Courthouse. Areas of concern include Probation and Court Services, J&D Courts, Circuit Courts, Commonwealth Attorney, General District Court and the Law Library. JUSTIFICATION The current phone system has outlived is useful life. The system is obsolete and repair parts are becoming increasingly difficult to obtain. The current functionality of the system does not allow proper communications between various offices and in some cases, does not allow proper communication in the same office. The current system does not have the features necessary to properly conduct the business of the courts. FUNDING SOURCES Funding sources would involve general operating revenues. OPERATING BUDGET IMPACT Additional features could increase monthly phone charges. Actual charges would depend on the needs of a particular office or user. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. 106 Sheriff ~o~ Sheriff Capital Improvements Proiects Total Project Description Department Project Project Funding Priority Cost Type Source Renovation of Roanoke County/Salem Jail 1 $1,344,500 C $1,344,500 BI/GOR Total Funding Source: Project Type: C -Capital MR -Maintenance and Repair PC -Private Contribution IGA - Intergovernment Assistance BI -Bond Issue V -Vehicle GOR -General Operating Revenues 108 PROJECT CATEGORY: Sheriff PROJECT TITLE: Renovation of Roanoke County and Salem Jail Prior Approved Estimated Expenditures by Fiscal Year Estimated Total Funding 1995-96 1996-97 1997-98 1998-99 1999-00 Costs $7,500 $150,000 $1,187,000 $1,344,500 DESCRIPTION This project will renovate the 6th floor of the Roanoke County -Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 26 beds and program space, and adding an additional seventh floor to the existing structure, with the addition of a 54-bed dormitory for direct supervision of minimum security inmates. The jail maintenance shop will be located outside the jail structure, allowing room for expansion of the kitchen facility to enable higher capacity in food services. JUSTIFICATION The current population exceeds capacity of up to 100% on many weekends creating overcrowded conditions that jeopardize the safety of the inmates and staff. FUNDING SOURCES Prior Year Funding (Salem 25% reimbursement of $3,750, State 25% reimbursement of $3,750) *FY 95-96 *FY 96-97 Salem $0 Salem $529,250 State $0 State $390,750 Roanoke County $150,000 Roanoke County $1,187 000 *Other options for County's portion for FY 95-96 or FY 96-97: (G. O. Bonds or IDA) OPERATING BUDGET IMPACT The total operating budget impact would be $762,553 for salaries and benefits for 29 full-time positions and one part-time position, $123,920 for maintenance, vehicle, and equipment. RELATIONSHIP TO COMPREHENSIVE PLAN Conforms to the policies in the Comprehensive Plan. 109 110 Utility (The Utility Department has developed a detailed CIP related to sewer and water projects. Please contact the Utility Department at 387-6104 for further information.) 111 J.. a~ V1 V .O S^ a O i. G M~1 ~... CC G CC U an ~ c ~ ~~ GC.i W Ca ~~~ ~~~~~~ ~ ~ ~~~ W o o 0 ~ 0 0 c~ o 00 .-i M 6f} s~ 0 0 0 0 0 0 0 0 0 ° ~ ~ o ° ~ o0 C1 0 0 O O o^ O o 0 O ^ ~ V'^ ~ M ~ 0 0 ~ ~+ r l ~ ~ _ ~ M Ft} 6~4 y ~ O O O O O O O O O ~ O O O O O O O O O O O W Q~ M O~ N O O '." M ' ~ 0 ~ C~ ~ 01 [~ ~ N l ~ M •~ N ~P M O o 0 4 6R 64 64 6 it ~ O O O O N O O O O O O O O O ~ O O N O O O 0 0 O O O O W ~ °NO~ M ° ° ,~ ~ r~-I t ~ M O + ~--~ ~ t ~ cr) Cy rt Q~ ~--~ ~ ~ O o0 6~4 M M N ~- [ M 6 4 b 4 G 4 M N ~O O O O O O O O O O O O O O ~ O M O M N O O 0 0 O O O O O O O ~ M ~ MO 0 N ~ ~ N N d' ~ d ' N ~ ~ ~ ~ 0 0 ~ ,--~ .-- O ~ N 69 64 64 64 .-. .-. "" "~ ~ 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o00 0 0 000 000000 0000 0 0 0 O :Q O O O 0 O O O O O V'i O~ " v'i O O O N N ' M O vi N O O O C ~ 0 N 00 ~i V ) ~-• M M M ,-, d' O~ G1 O O ~ N .-. ~ ~ ~ N N b 4 6 r$ ,~ ~ O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O 0 0 0 w+ •ir O O O O O O O 0 0 0 0 0 0 O O O O O O O O O o O O O O O O O O V'i O ~O ~ N 00 v) O O O N N ~ .-r M M M~ M O v1 N d' O e}' G1 O O vi vj O V ~;, O N~ •--~ ~ M N N ... N ~-• .-., .~ ~ ~ 0 ES3 64 yg ~ ~ ~ c w ~ w -fl .~ • ~ ~ ~, ~ '~ ¢ ' ~» a _ ~ ~ •o - ~. ¢ ~ ~ L a °, o '-' ~ ~ ~~ ~ ,~ ~~ ;~ +.. Q ~ ? v ~ ~ i '~ E ~ '~ 'a ~ ~ ~ ~ x ~ a ~ N ~ . ~ ~ ~ ~ ~~ ~ .~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ 3 ~ ~ ~ ~V a aav t~c~c~c~w ~ aavv ~ ~ o a . 'o ~ o _~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ +' ~ W -o O ~ ~~., H C/) C/) ~ ~ U C) C) C) C) C'7 `S S" r~ r~ .:+ ~ ~ C/] ~0. Q - - - - f-. rte. v v~ / r.cy V1 ~ / 112 w R 3 H U •L a w O L G F~1 CC G ee U ao d a~ G o C~ C~ ~ w w w 3 3 3 ct. w 3 3 rs. 3 c:, w w w w w w w w w w c=., rs, 3 w w w w w 0 ~ 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 w o ° p °o ~ °o °o p 0 0 0 0 C~ ~ ~ O N ~ M ~ ~ ~ C1 N i n 69 64 ~..i ~ O O ~ N O ~ ~ O M M ~O N N \ 00 ~ O O M. ~ ~' ~' rl . . . h M bR 69 y d L 3 •+ .~ p ~ p O ~ p p d ~ O tt N ~ ~ it W ~ ~ n y j n ~ M ;° °; 'n - N 00 et M ,fl ~ .. Q; ~ v~ cr3 v3 R W O O O O O O O O ~ O O O O pp ~ 0 n O vOi O O O O N ~ - 0 ^ ^ .. ~ N ~ 6N4 o ~ 0 0 0 0 0 0 0 0 0 ~O ~ ~ eT O O O O O O O O O N V1 ^ N _ .-. 0p" n N 00 M ~ ~ ~ ~O ~ M O O O ~' 00 00 l~ M p~ ~ O .-» v1 C~ 64 69 M ~ O O O O O M oo N c, O o O 0 O O O O O O 0 O O ~ +.. c vi o 0 o 0 0 c ~o 0 ~ 0 ~c 0 0 0 o c O ~ M h VO'f ~ N ~ ~' ~ ~ ~ C .3 N N ^ ^ M N O ~y ~ . . ^ 69 69 M ~ O O O O O O O O M N O O O O O O O O O O O ~O 00 O 00 O O O N O et O O O O O O O e}' O O 00 O 00 C~ O O O O O O O O 00 O Q O O V'1 O N n .--• O O pp O O ~ N O O O ~O O O N O y y vi O O er O O O O O O ~n O ~O h N 00 ~D (V ~ pp ^ ,.., N ^ ~,.; ~ O ^ eT N M M ~p O ~ r M v1 h M O O O ^ '~ O O O M O 0 ~ tt M V'f V'1 ~p ~ N tt 7 l ~ ,,,,, N 7 00 00 t~ M ~ ~ M 01 h O ~ ~ v1 O 0 O ~ N V N .fir M . . . . , . M h M r1' 00 ' W ~ 6R ,a: 64 LL O O • ~ ~ N _ _ ~ - - ~ _ - 1° o o `° Q F" F ~ •° ~' ' K °~ E" o a i in Q Q ~ ~ Q ~ ~ a~ ~ ~ ~' ~ ~ V 1~ ~ I~~~11 .e Y I 6 W ~ ~ Ln Q ^ ~ V W i c c ~ w s ~ ~ ~ °~ W F ~ ~ 5 W = ~ `o "'C ~ U `° ~ e3i • ~ chi ~C a~i ~ a~ '.~' ~ ~° `° ~ io a 3 ~ ~ z 'x ~ ca •~ ~ 3 ~ ~ ~ ~ ~ s ~ ~ ~ R ~ ~ ~ ~ ~ ~ ~ h ~ ~ ~ . ww >v 3 ..~ ¢ va ~ ~ a H UCavo`a~c"aw ° v v ° w ~O P ^ M N 7 V'f OO C~ O N N oo ~ . ~ . ~ .., Q~ O _ . b . N M of V1 113 Appendices 114 J Q F" M M N N N N .r ..i ~ ..y ^'" p O p p C ~I~~~I~I~IrI~~rI~I~I~~\OI~OI~pI~ MI MI M ..LL ~~~ ~ ~~~ ~~~~~ ~ ~ ~ I~t R L bA O Cr b0 a. C C '~-, 6a ~ R i ~+ i u C' L '" a c R U fir: C L C R y y O ' a u ~' w f7r C +• ~ eta d ° y R ° ° ~ a .y ~ U ~ R ~ R ~ eke sR. d a°i U `°, ;~ a ~ ° ~ ° .r c u c Ca ~ .R u E- Q, ~, ~ L ea ~ 4: 0. V V V ~ L 'i' C ~~.' W y w ° a a, ~ 0. eLn > L e aQi ~ ° ~ c`a e~ w a 0. ~ 'Q ~ ~ R p _y V v' ~" C G io„ c. L~' ~ sR. ° L R " G c ~ u V1 R '" y rA C C C~ A G G ~. V V 7 a C r.~ i! h.i '~ ~" ~ O d 'i ~ .Q ~ "Q ~ p„ U .~ ° d E 8 ~~„ ~ 'u ~ o _ ,a '% a~i ~ ea °: i"'". ~ °' a~i u A ~ L ~ L ~ ~ L ~? o E u as R o a~ +-' +~. C G d~ E A> o Q+ a+ b° O~ L d° ~ R ~' u R ~ R C~ V a U R y~ aV. L~ R E '> C O •. .C w G i V G "C H O C ..~: G ~ o R C a w vOi E ~~ R R O '~ O V i u C :: aui C A L O -'~ C -~ ~ a ai 4. G u d O a ~+ .C ~ ~ e~ r0. ,.'S' O C '~ Q+ U 0. U G R C C°i L E- ai ~ ~V,, i" L V~ d O L~ u x a a R 3 .R .i a~i ~ a Q R •_ ~~ y R .~ ~ 3 ^`a w i a~~i ~ •~ a°i A ~ u y~ L ;~ u c R ai 0.F y= .Q 0. .o R o i= Q, a y° o c .°.? ~r ~ U u R +:. >, -~ 'C u o eLD ° 0. G ~'' •- L a~ L E u '~ Q~ C c a 'r" a R '~ o `' eQ ~ o '° _ 0.' R Q' o W d ~~° v °w ~ ,L ~ p Q ~ " c ~ ° :°- i •~ b0 ~ ° ° a°i w o c r U 3 u ~ o •° °' °i a, s a *C Y R O O Ci L i' R O d R R R 6~7 Q L p y 'L ~ '.r i''~.. R ,'= 6Vi R ~ 3 -..~ 3 -~ L _ N Accc~QwvwUFwaa~CG7a ~cG,RnG7za~nz~ao'O„zr~w`,~zr~zriaD °~ a ~ ~ u w a F 33 ~ ~ R W z Q ;c ;o c ...• +. 3 3 0 w O O O U~ C C C C C ~ aQi aQi :~ ;_~ m y y C C ~~ R R C C *+ :~: ++ '«, w G G G C/1 ++ O ~' UU F ~ 3 L C eV~ V y y~ 6i 0i u R ~ ~ ~ 6R1 d O O O ~ R~ rr L Z a" u u u ° r.' E C ~ u L L L' L L L L L y 6~ y R ~ a e a~ ayi 0.u' ~ no R R au~i ~ ~~ ~~ U e d aui d d d >>> ~ .~u' u ~ v U ~~ A'~; •Laa~• aGa ~ ~ a= ~ aaaaa aca ~ ~a L °' y y ~ a°i C p ~ ~ .~ a~ a~ ,a ~n v2 a a ,.. •i •o •v 'fl 'v ^o u u u a °' °J a t j °~ °' ~ CO ~ 'CA G~ y ~ ~ ,C ~ A A R 6Li ~ ~ ~ ~ C R R uyR~ vaR~~ R R C •O •O •O C R uyR1 CQ ~ R ,Y "O 'O ~ C .C C L L R O C 'O •O o i' aQi aCi R R d C CL ~` L~` .C O O O d C x~~ C R R .- wv,wwwaUwaaawvc~a C4 R R R R R u u u L u L C.a~ R w d ~ avwaaaaaaawwwwt~at~aaa~,~, °' 115 E R L bD O a` a~ ~+ C C '.~ d R ~a +.. L u G ~a R C. R U a Q O~~~~~ ~7 `rt '~ ~! M M M M M M M M M M M M M M M M M M M M M M N N N N F z ,~ ,~ M M -~ N N x ti x N N N GL M M M M M M M M M M M M M M M M M M M M M w M A 7 tt ~ U ,r, ,r, d GL R L w w ~, ~ •~ ~ C ar C '~"' V L G ~ _ ~L~'°'+r O ao, ~ Rd u O C C E C 'a+ r.. G E V] •L ,n O C 6~ u R~ C ~ Q O L R ~ +' O u~> u a. O w ~ ~ Q V G V C p+ V G O C GO R o c v ~ c ~ R~ o~~ a caw o > a i V ~_' CQ ar R R OD ~L ~+ C C/1 ~ a C C d C y u 0 •7 ~j C W ... O L Crl L R "C ~ i R W y u C C O 6a ~~ L O A y ~ O-i,J,i-• d p; ,C 0.~ Q R ~ y~ C bo u A ~ p G y~ tea, sR, _ bD r.+ i , .~ C O .~ C a ~., C w y w O y a F'q ~~ u R~ a CQ C O R C O { V~ E. C ran ~ 1.. q O u C a p U R a ~' y y G +' u d +-~ O ,~, .Q O ~" y E"n "Q "C G 'C C -~n R O d ~+ V V w~ .C E C R t ~ V R y O R E" >+ ~ ~' C .a ~ R ya ~"' ~ Ca _ ~ > ~ C •p 7 u v EC4p"~ es R++~~ ~C%~ d`-C~v ~ ~. Rd a+w(id ee m bCL R'v cs~~ ca ~ •C L R R .:: , w u +• .C y •i. L d LT. O V1 's ~+ C E •R L a ° ° ~ C W = .~ CL pa > ~ C. Q+ ~ ~ ,~ aio,~ •a ~ pa A ~ ~ ~ aoi y~+ o o ~ o V ~ L ~ •s~, .Q ... as C ~ u > OL ~ R~ C Z d w -.'~ C bD "~' O O a~ R A L E ~L pA n,r Z ar .i A O '~ u L O a V O u S C eC ~ G ~ O 7 '«, ~ ,C ,C 'Y R ~ ~ 7 '> ,:. d ,k y ~ .~ CQ u d u •C C C/1 ~ ... i E e o d o 000 .Q .o ~ . aci d R w w ,°', ~ .°v .LR. ;~ ~ ~ ago .E " ~ e ° e »3wdaUv,x>,~ddwuvxa~c~~'wav,3owv'~vow`x,~a`. E"n +' C w O O O nl cq u C C C C +:' ++ +r ++ ++ ty. ice., Q 0 0 0 0 E" u u i i~ u~ o o-°~ d d d~~ d w w d ~ aW+ aRi eWi ~~ C 6i Ca +' ++ V V> >= 7 7 O 0 7 0 0 a •~ •~ a a R a L e o °' " u u u u u u u u u u u u ~~ -~- ~ A ~~ w d a"i d w d~ d d a~ ~ ~ R •~ ~ e w~'~ ~ ~ ~'~ ~ ;; ;; ~ yaaaaaaaaa aaaa A L i yqW r Wq A R A .5C ,SC E O C C C C C C C C C ~' ~+ C C C C d0 bD Co u u~ ,C ~ d d S H .~ ,~ ~ q Q Q w, R W CQ R R R CQ C4 CC W R yW RyC yR _C _C _C A A (/~ C ~i L ~ y L L L W W O u d d d 6~ 6i u u d d L L S~ y S •C •C ~C 6~ d ~. R R O R O O O u L L L L L L L L L~ .G L L L L C C C ~ O d L V c 7 c 7 a a w w a a a w w ~. ~, ~, w w w ~„ (i, k. ; j ;, a a a a a a a a a w U ~,r~'a p; 116 C a~ ~'~~`etMMN.-~etetMNM~ .4: CC :~=~ ~ w ~ ~ _ ~ ~ ~ ~ O ~ ~ .V V ,O ~" p .N c~ ~~+ ~ ~~ ~ ~-' ;~ ~ .~ a~,~~w ~ one a.c °'~ ~ ~ v Q ~ „~ °WW ~c~;a~,,o oz7 .., Z ~.o.o.~~ ~wamaaawat wzzz33~3333333 ~pvAwwc~x~tixa~z z a V U U w Q M '-+ .-~ N C1 .-r N O 117 ,~ .. A-61395-3 ACTION NO. ITEM NUMBER•La' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Authorization for the Roanoke County School Board to Withdraw and Resubmit A Literary Fund Application for William Byrd High School COUNTY ADMINISTRATOR'S COMMENTS• ~ ~,~~!~~, SUMMARY OF INFORMATION: The School Board Five Year Capital Improvements Plan includes a $3.3 million renovation of William Byrd High School to be funded from $2.5 million of Literary Loans and $800,000 from Virginia Public School Authority (VPSA) loans. Effective January 1, 1995, the maximum literary fund loan amount allowable for a single construction project was increased from $2.5 million to $5 million. The School Board would like to take advantage of the reduced interest rate available through literary loan funding for the entire project cost rather than pursue a supplemental funding source from the VPSA. This will save approximately $300,000 in interest expense over the life of the loan by taking advantage of the 3% interest rate available through the Literary Loan program. On June 8, 1995 the Roanoke County School Board approved a plan to withdraw the literary loan application for $2,500,000 for William Byrd High School and immediately resubmit a new application for the total project cost of $3,300,000. County staff will work with County School Board staff to complete the Literary Loan application and file it with the State. Once the application is filed, the project will be placed on the waiting list until Literary Loan funds become available. It is anticipated that funding will be available and construction will begin in the Fall of 1996. FISCAL IMPACT: The debt service related to the payment of these Literary Loans will be included in future year budgets. This project has been included in the School Board's Five Year Capital Improvement Plan. STAFF RECOMMENDATION: Staff recommends allowing the School Board to resubmit the Literary m:\common\board\6-13-95 ~_ ~r Fund loan application to the State for the project defined. Respectfully submitted, Diane D. Hyatt Director of Finance roved b , ~_ E Elmer C. Hodge County Administrator ------------- ------------------------------- ACTION ------------- VOTE ------- Approved (x) Motion by: Motion by Harry C. No Yes Abs Denied ( ) Nickens to authorize Eddy x Received ( ) resubmittal Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager Dr. Deanna Gordon, Superintendent, Roanoke County Schools m:\common\board\6-13-95 rj. .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATOR CENTER ON TUESDAY, JUNE 13, 1995 ~-~ RESOLUTION 61395-4 APPROVING A SPECIFIC CAPITAL EXPENDITURE FOR THE ACQUISITION BY THE ROANORE REGIONAL AIRPORT COMMI38ION OF AN ALL WHEEL DRIVE DUMP TRUCK WITH SNOW PLOW WHEREAS, Section 17.(b) of the contract between Roanoke County, the City of Roanoke and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; and WHEREAS, by letter dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board, the Roanoke Regional Airport Commission has submitted a request that the County approve a certain capital expenditure by the Commission for the purchase of an all wheel drive dump truck with a twenty two foot (22' ) snow plow blade in the total amount of $191,000. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that this Board hereby approves the capital expenditure by the Roanoke Regional Airport Commission of $191,000 in connection with the purchase an all wheel drive dump truck with a snow plow blade, and the County Administrator and Clerk to the Board are authorized to execute and attest, respectively, on behalf of the County, any additional documentation, in form approved by the County Attorney, necessary to evidence said approval, as more particularly set forth in the letter to this Board on this subject from the Roanoke Regional Airport Commission dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board. t' On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ..-. ~ • '~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Jacqueline L. Shuck, Exec. Director, Roanoke Regional Airport Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council r ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Approval of Capital Expense for Roanoke Regional Airport Commission COUNTY ADMINISTRATOR'S COMMENTS: ~~'~z,~v ~~- BACKGROUND: According to the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission any capital expenditure in excess of $100,000 must be approved by the Council of the City of Roanoke and the Board of Supervisors of the County. SUMMARY: Roanoke Regional Airport Commission would like to acquire one all wheel drive dump truck with a twenty-two (22') snow plow blade and slip-in hopper/spreader which will complete their snow removal equipment acquisition program. The cost of this vehicle is $191,000. The Federal Government will reimburse the Commission for 90% of the cost of the acquisition and State funds have already been received to pay for the remaining 10 % of the cost. Therefore, the County will not be responsible for any part of the purchase price. RECOMMENDATION: Staff recommends approving the attached resolution which authorizes the Airport Commission to proceed with the purchase of a $191,000 all wheel drive dump truck with snow plow blade. Respectfully submitted, ~.~ Vii. ~~r~ Diane D. Hyatt T Director of Finance Approve by, .~~ Elmer C. Hodge County Administrator ~" `~ ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received O Johnson _ _ _ Referred O Kohinke _ _ _ To () Minnix Nickens i• i• M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATOR CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION APPROVING A SPECIFIC CAPITAL EXPENDITURE FOR THE ACQUISITION BY THE ROANOKE REGIONAL AIRPORT COMMISSION OF AN ALL WHEEL DRIVE DUMP TRUCK WITH SNOW PLOW WHEREAS, Section 17.(b) of the contract between Roanoke County, the City of Roanoke and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; and WHEREAS, by letter dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board, the Roanoke Regional Airport Commission has submitted a request that the County approve a certain capital expenditure by the Commission for the purchase of an all wheel drive dump truck with a twenty two foot (22') snow plow blade in the total amount of $191, 000. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that this Board hereby approves the capital expenditure by the Roanoke Regional Airport Commission of $191,000 in connection with the purchase an all wheel drive dump truck with a snow plow blade, and the County Administrator and Clerk to the Board are authorized to execute and attest, respectively, on behalf of the County, any additional documentation, in form approved by the County Attorney, necessary to evidence said approval, as more particularly set forth in the letter to this Board on this subject from the Roanoke Regional Airport Commission dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board. A-61395-5 ACTION NO. ITEM NUMBER +~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Request to Appropriate $10,000 from FY 1994/95 Budget for Membership in the Urban Partnership COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the budget process, membership in the Urban Partnership was included in the proposed budget. The Board asked for additional information on the organization before making a decision on membership. The Urban Partnership has established the following strategic objectives: to increase economic performance of each region; to decrease economic disparity among localities; to promote regional and neighborhood endeavors; to develop new systems of governance; to seek solutions that can benefit all regions; and to provide significant incentives to increase regional collaboration and cooperation. The organization has invited counties as well as cities to become active participants, and the Counties of Chesterfield, Fairfax and Arlington have already become members. SUMMARY OF INFORMATION: While counties recognize the financial stress that cities are experiencing, there is concern about some of the proposed approaches and solutions, and any potential adverse impact to counties. Membership in the Urban Partnership would allow Roanoke County to offer it's assistance in solving the real problems of urban cities while also addressing the fiscal and other problems that are also experienced by counties. The membership fee is a one-time $10,000 contribution rather than an annual payment and entitles each participating locality to four appointments. The Chairman and County Administrator are included as well as two at-large business representatives which may be appointed at a later date. The next scheduled conference is an Urban Issues Forum on June 15 in Norfolk. If we join during this fiscal year, we will not have to pay the registration fee of $75 per person. i ~r FISCAL IMPACT: The one time membership fee of $10,000 could be appropriated from the General Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize membership in the Urban Partnership and appropriate $10,000 from the General Fund Unappropriated Balance. Respectfully Submitted by: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Lee B. No Yes Abs Denied ( ) Eddy to appropriate funds Eddy x Received ( ) for membership in Urban Johnson x Referred ( ) Partnership Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager ACTION NO. ITEM NO. ~~'~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Debarment of Wayne Engineering Corporation from consideration for award of future contracts. COUNTY ADMINISTRATOR' S COMMENTS : ~~,_r„~u,,~,~ ~~,~T EXECUTIVE SUMMARY: This action is to debar Wayne Engineering Corporation ("Wayne") from consideration for the award of future contracts, and in particular, contracts for the acquisition of "One-Arm Bandit" garbage trucks. BACKGROUND' Roanoke County had purchased 3 garbage trucks from Wayne Engineering Corporation in 1994, and funds for the purchase of another garbage truck are included in the proposed 1995-96 budget. The County has had numerous mechanical, warranty and environmental problems with these vehicles. Article III of Chapter 17, "Procurement" of the Roanoke County Code provides for the debarment of prospective contractors for cause by the Board of Supervisors, after consulting with the County Attorney, and after reasonable notice and reasonable opportunity to be heard. The grounds for debarment are the unsatisfactory performance of Wayne Engineering's vehicles, and the failure of Wayne Engineering Corporation. to reimburse the County for the damages caused by its defective equipment. These provisions in the County Code are authorized by Section 11-46.1 of the Code of Virginia. The debarment shall not be for a period of more than three (3) years. In accordance with the procedures in the County Code the County Attorney has provided Wayne Engineering Corporation with notice of this proposed debarment action and advised it of its opportunity to be heard on this matter. 1 ~- to SUMMARY OF INFORMATION: Section 17-106 of the County Code lists the causes or grounds for debarment. Staff is recommending debarment based upon the following provisions: (4) b. A recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts; provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered a basis for debarment. (5) Any other cause the board of supervisors determines to be so serious and compelling as to affect responsibility as a county contractor, ... The County is experiencing major stress damage ("cracks") in the frames of all three of the garbage trucks purchased from Wayne. All will require extensive repair work to reinforce the supporting frames of the truck bodies. All three vehicles have experienced problems with the roller operation of the trailer trays. The rollers have come out of alignment and bent the trays. All three units have experienced structural cracks in the grabber assemblies of the lifting unit. The two stage hydraulic pumps have been replaced at least once on each vehicle, and this pump has been replaced twice on one of the vehicles. The packing cylinders have had to be replaced on all three vehicles, and replaced twice on one vehicle. The hydraulic systems have been a recurring problem on all three vehicles, resulting in numerous blown hoses and hydraulic fluid spills. For example, on June 23, 1994, as a result of a defective connection design, a hydraulic line on one of the garbage trucks came loose and approximately 45 gallons of hydraulic fluid were released onto Greenway Drive. Over the summer the County worked with the affected citizens and property owners, hired Environmental Directions Inc. ("EDI") to assist the County in developing a remediation plan suitable to both the citizens and Virginia Department of Environmental Quality, and conducted remediation activities. The total cost of the clean-up activities was $43,011.67. Wayne was regularly apprised in writing (on June 29, July 20, and August 5) of the actions taken by the County 2 ~ ~O during the summer, and copies of EDI's report was given to Wayne. Since the County had similar problems with the other garbage trucks purchased from Wayne, staff inquired of Wayne the cause and solution for this problem. Wayne's authorized representative for warranty repairs advised the County Garage that the pump manifold on the vehicles should be replaced with barbed fittings and to double clamp the hydraulic hoses to prevent future reoccurrences. This work was performed immediately the June 23, 1994 spill. On October 19, 1994 the County billed Wayne for its contribution to the reimbursement of these expenses. In January, 1995 Wayne replied that it "has no express or implied legal responsibility requiring us to burden any financial responsibility pertaining to this spill." The County Attorney is currently preparing appropriate legal pleadings to be filed in the near future to seek a judicial resolution of this dispute. Staff has tracked downtime for the Wayne vehicles since October, 1994. The downtime for all three Wayne vehicles has been significant, and if transport is included, two of the Wayne vehicles have been unavailable for use approximately 20% of the time. Apart from the merits of this future litigation, Wayne's refusal to stand behind its vehicles, and to share the burden of remediating the damages caused by its defective equipment is so serious and compelling that this debarment proceeding is justified. Its performance with respect to these vehicles is unsatisfactory. In April, 1995 Wayne entered into a "strategic alliance" to distribute its automated side-loader refuse collection vehicles with the Leach Company. The Leach Company has the exclusive right to distribute and service Wayne's vehicles in North America under the Leach name. These vehicles will continue to be developed and manufactured by Wayne. Therefore this debarment must include Wayne vehicles distributed by Leach. FISCAL IMPACTS• The debarment of one of the manufacturers of automated side- loader refuse collection vehicles may limit the competitive opportunities for the County under the proposed competitive sealed bidding procedures for purchase of such vehicles in future fiscal years. ALTERNATIVES• The Board may take the following actions, after Wayne has had 3 ~-~ an opportunity to be heard: 1) Debar Wayne Engineering Corporation (and refuse collection vehicles developed, manufactured and serviced by Wayne Engineering Corporation but distributed by the Leach Company) from consideration for the award of future contracts from Roanoke County for a period of time not to exceed three (3) years; or, 2) Refuse to debar Wayne Engineering Corporation, and permit Wayne to bid if it so desires, in the future on County contracts. STAFF RECOMMENDATION: It is recommended that the Board debar Wayne Engineering Corporation, and refuse collection vehicles developed, manufactured and serviced by Wayne Engineering Corporation but distributed by the Leach Company, from consideration for the award of future contracts for a period of three (3) years from the date of this action. Respectfully submitted, L William Rand Director, General Services Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) g.attorney.pmm.waynebar. rpt C../~.~ ~~-~ ~~ Elaine Carver Director, Procurement ACTION VOTE Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens 4 ACTION NO. ITEM NO. ~m ~"'" / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Consideration of 1996 Legislative Program for the Virginia Association of Counties COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Executive Director for the Virginia Association of Counties recently requested proposals for consideration for VACo's 1996 legislative program. On May 17, 1995, staff provided the Board with this memorandum from VACo and requested Board suggestions for legislative proposals. BACKGROUND• Each year the County submits to VACo its proposals for developing VACo's annual legislative program. The County supports many of these proposals and many are jointly supported by VACo and the Virginia Municipal League. The County also develops and pursues its own unique proposals. Attached you will find a copy of Resolution 61494-2 and 121394-2 which adopted a legislative program for Roanoke County for the 1995 session of the Virginia General Assembly. SUMMARY OF INFORMATION: Staff has identified the following issues for consideration by the Board for its 1996 legislative program: 1996 LEGISLATIVE PROGRAM 1. Relief from recycling mandate - Repeal the 25% recycling mandate on local governments found in § 10.1-1411 on all waste collected by private haulers and diverted from waste disposal or recycling facilities identified to receive such waste as provided in the local solid waste management plan. In addition, require that private waste haulers diverting such waste be held accountable and responsible for meeting the same recycling rates and requirements as local governments. 1 ~-~ The Board may recall that the 1995 of the Virginia General Assembly adopted a waste hauler displacement bill which substantially restricted the ability of local governments to regulate the flow of waste or to displace private companies providing waste hauling services (HB 1802). This legislation substantially restricts the ability of local governments to "displace" private companies providing waste hauling services however, it does not impose on these private companies any of the responsibilities or recycling mandates imposed on local governments. The General Assembly should relieve local governments of these recycling mandates and impose on the private waste haulers the same obligations and responsibilities for recycling currently imposed on local governments. 2. BPOL Tax - Oppose the elimination of this local option business license tax ($3 million annual impact on Roanoke County). 3. Regional cooperation - Support the creation of financial incentives by the Commonwealth for local governments to cooperate in the regional delivery of services. 4. E911 Tax - Amend § 58.1-3813 to expand eligible costs for this tax to include public safety radios, mobile data terminals, and communications equipment necessary to implement an E911 system. STAFF RECOMMENDATION: It is recommended that the Board consider legislative proposals for VACo's 1996 legislative program, in addition to the items mentioned above. A resolution recommending certain proposals to VACo for its 1996 legislative program will be placed on the Board's agenda for June 27, 1995. Respectfully submitted, Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix legis\96\vaco 2 ~-~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 1994 R880LUTION 121394-2 ADOPTING A LEGISLATIVE PROGRAM FOR THE 1995 SEB9ION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, on June 14, 1994, the Board of Supervisors of Roanoke County, Virginia, identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as the Legislative Program for Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initia- tives are submitted to the 1995 session of the Virginia General Assembly for its favorable consideration and adoption. I A. Law Enforcement The County urges the General Assembly to restore funding for the H.B. 599 Program (State aid to localities with police departments). During the 1994 session of the Virginia General Assembly, the General Assembly restored only $2.3 Million of $6.6 Million in HB 599 funding cut in the second year of the biennium. Failure to restore this funding will result in a loss of $57,550 for Roanoke County. 1 ~.~ B. Fringe Benefits for Constitutional Officers The General Assembly failed to restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). Restoring this funding is a top priority for Roanoke County in the 1995 session of the General Assembly. Failure to restore this funding will result in a loss of $317.241 for Roanoke County. C. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. Local school divisions should be authorized to establish opening dates for school. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. D. The County supports continued funding by the General Assembly of the Transportation Museum located in Roanoke City. E. The County urges the General Assembly to continue its financial support for the Virginia Recreational Facilities 2 ~~ Authority. F. The County supports restoration of $2,898,000 to the Governor's 1995-96 budget for Virginia Cooperative Extension and the Virginia Agricultural Experiment Station. G. Equal Taxation and Borrowing Powers The County urges the General Assembly to adopt legislation equalizing the taxing and borrowing powers of counties with those powers granted to municipalities. H. Unfunded Mandates. The County supports the reduction of unfunded regulatory and statutory mandates and opposes any state mandates on local governments without sufficient funding to cover the costs of those mandates. I. Pro~ertv Rights The County petitions the General Assembly to oppose legislation that would make environmental protection and reasonable zoning actions by local governments in the Commonwealth more difficult than current law allows. The public interest is best served when enlightened local governments have the ability to guide development and preserve natural attractions for the benefit of the citizens and their posterity. J• The County supports several of the legislative recommendations of the Roanoke Regional Homebuilders, namely: a relaxation of State law and State regulation permitting stump dumps and debris landfills, and State funding incentives to encourage and promote regionalization activities of local governments. II That the Clerk to the Board of Supervisors is directed to send 3 ~- a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, to the Clerk's of the House of Delegates and the Senate of the General Assembly, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: ./~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney The Honorable J. Brandon Bell The Honorable Malfourd W. "Bo° Trumbo The Honorable H. Morgan Griffith The Honorable C. Richard Cranwell The Honorable Clifton A. Woodrum The Honorable A. Victor Thomas The Honorable Bruce F. Jamerson The Honorable Donald S. Beyer Clerk, Vinton Town Council Clerk, Salem City Council Clerk, Roanoke City Council Clerk, Bedford County Board of Supervisors Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors Clerk, Floyd County Board of Supervisors Clerk, Franklin County Board of Supervisors Clerk, Montgomery County Board of Supervisors 4 ~-'~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, JIINE 14, 1994 RESOLIITION 61494-2 RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COIINTIES FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1995 Legislative Program. I I. HB 599 funding A• Level Funding for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium B. The Department of Criminal Justice Services, with representative local government officials, is required to examine the current formula to distribute HB 599 1 funding, and to issue a report to the Governor and the General Assembly by October 1, 1994. C. Restoring this funding must be a top priority of VACo for the 1995 session of the Virginia General Assembly. II. Education A. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. B. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. III. Fringe Benefits for Constitutional Officers A. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). B. Restoring this funding must be a top priority for VACo for the 1995 session of the General Assembly. II That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Executive Director of the Virginia Association of Counties. 2 ~-~ On motion of Supervisor Johnson to adopt the resolution and send copies to the Roanoke Valley members of the General Assembly and VACo, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None A COPY TESTE: Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney James D. Campbell, Executive Director, VACo The Honorable J. Brandon Bell The Honorable Malfourd W. "Bo" Trumbo The Honorable C. Richard Cranwell The Honorable Clifton A. Woodrum The Honorable A. Victor Thomas The Honorable H. Morgan Griffith 3 A-61395-6 ACTION NO. ITEM NUMBER ""' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Request to reconsider Petition of Virginia Towers, Inc. for a Special Use Permit to locate a tower on Read Mountain COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the May 23 Board of Supervisors meeting, the Board denied a request from Virginia Towers, Inc. for a Special Use Permit to construct a broadcast tower atop Read Mountain. Supervisor Minnix has received a request from Maryellen Goodlatte, Counsel for Virginia Towers, Inc., to allow the petitioner an opportunity to modify its proposal by lowering and camouflaging the tower so it will blend into the natural environment on Read Mountain. She would also like to try the same balloon test which was allowed on Bent Mountain. Supervisor Minnix has agreed to move to reconsider the action taken at the May 23 meeting in order to allow Virginia Towers, Inc to make another presentation describing the modifications they are offering to make. ~~ Elmer C. odge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to reconsider petition on July 25, 1995 for advertised public hearing VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney G=F&L! rax : ~-~~J'-~2~-~0':~~ Jun 1~ ' `?~ _ 1: ~~ °. 02, ~~g ~° 8 GY.~~r, FL3Y'IyIN, FELDMAN'~T $c DARHY xov Fi~sz e~rpsEZ.z. souwz~ P09T Op'p'ICE HOX 2887 ao,r-rtax7~, ~'1$OIATIA z4oa~ ( 703) 22,4-8000 FAx (ap3) $sa-eoao uAAYELT.FNF, CiQQDLATTE r~rec~ n:~ nosl 22a-~c,~e J'ur~e 12, 1995 SE~1'T BY FAGSIlviILL - ?72-2193 FIRST CLASS MAXt~ The Honorable H. Odall Minnix Roanoke County Board of Supervisors F. 0. Box 29$00 Roanoke, Virginia "L4018 SENT BY FACSIMILE - 985-9773 FIRST CLASS MAIL The Honorable Dr. Harry C. Nickens Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia '14018 SENT BY FACSIMILE - 772848 FIRST CLASS MAiL The Honorable Bob L. Johnson Roanoke County Aoard of Supervisors p. 0. Box 29800 Roafloke, Virginia 2401$ Re: Virginia Towers, Inc.; Reconsideration Request C.Tenrlemen: We rCpresent Virginia Towers, Inc. ("Virginia Towers") which applied ft~r a special use permit to erect and operate a radio broadcasting tower on Read Nlauntain. At its last meetiug, the Roanoke County Rc~ard cif Supervisors denied the application. Virginia Towers would like the opportunity to address some of the issues and concerns raised at that meeting and is respectfully reqursluYg reconsideration of the Board's action . G,FFr:D Fax : _-?~-~-224-~05~ ,;un i2 '~~~ ~ 1 ~0:~ P. G~-"U9 ~iI,EN'N, F'LIPr''I~T, FELT~MANN 8c DARBY June 1 ~, 1995 Page 2 During its first public hearing before the Planning Commission, representatives of Virginia 'lowers reviewed the tower schetnadcs and discussed ~~iewsheti issuCS with the Commission. The Commissioners were concerned about views of the proposed tower from the Blue Ridge Parkway. The Read Mountain overlook on the Parkway is appruxi,itateiy 3 milts from the tower sits. An abandoned F~1A airway beacon 60 feet in height with a 20 foot pole attached thereto is located SQ feet west and 50 feet north of the proposed tower site. That beacon ryas a large platform at its 6U foot high top with a railing 3 feet above the platform pace. At the Planning Commission hearing, some of the Commissioners noted their especial familiarity with that landmark. As such, the issues surrounding the view were discussed with tliC Cxistuig beacon as a frame of reference. Some Commissioners expressed the opinion that the abandoned beacon was an attractive nuisance and should be removed. While removal of that bracuu was not made a condition of the special permit. as recommended by the Commission, Virginia Towers acknowledged that removal of the beacon was being considered. The Commission continued the hearing and asked that Virginia '1 owers provide specifics on access and utilities. Virginia Towers met the Commissioners concerns by Gmitirig its access to an existing pxivate road and by agreeing to service the utility needs of the tower via on-site generators, avoiding the need cu cut a ucw utility tine. Duiutg the May 23 hearing before the Board, concerns about the view and concerns about the condition of the abandoned beacon were again expressed. Given these concerns, Virginia Towers is willing to remove the abandoned airway beacon as a condition of the issuance Of the special Use permit. Our title examination to the property under contract to Virginia Towers (which includes the airway deacon site) disclosed :hat the beacon was leased to the FAA. A copy of that lease is enclosed. CTpon the. termination of the tease, the obligation for the structure thereon became the landowners. Right now, the airway beacon with its attached pole is $C feet high. Its platform at 64 feet is approximately 5 feet square and is above tree height. The proposed tower would also be 80 feet high. At $0 feet, the face of the structure would be 12 inches. (A copy of the tower schematics is enclosed.) The tower could be painted in a camouflaging color. It is not required by the r'AA to be lit, and has already been approved by both the FAA and Ff_'C. Un 'Thursday of last week, an agent of Virginia TuwCrs strapped a 20 foot Plastic pole onto the existing 20 foot pole at the platform height of the airway beacon. At the top of that pole ($0 feet off the ground) was placed a red flag. That red flag GFF&D Fa;" _-?~~-224-~0`~? Jun 12 '~?5 " 1 ~04 - ~, ~J4~`0~ GLENN, FLIT PIN, ~ELDMANN $c DAF3BY June 12, .1995 Page 3 cannot be seen from the Read Mountain overlook on the Blue Ridge Parkway. Although it can be seen from a few luc;xtiuits, we believe that the Substitution of a smaller tower for the bulkier platform-topped beacon and the removal of that abandoned beacon constitutes an overall improvement. That plastic pole and red flag will remain so as to permit you to view the same. At the lVlay 23 public hearing, the Hoard mgwred what other locations had been considered by Virginia Towers. At that time, I was not able to provide the Bvazd with the background it requested, but have since learned that Read Mountain is the only acceptable site for this tower. I t,nve learned shat the search for a suitable sift involved a) spacing restrictions involving other stations [this limits the areas in which a tower can be located; b) local service requirements [the location anust permit a city grade signal be placed over Roanoka); and e), the xelacation must be dovetailed with other tower moves and frequency changes involving other stations. Tinker Mnajntain wac considered but was not acceptable, as there would have been serious shadowing by Read Mountain ovex Roanoke, precluding service into Roanoke. Neither Mill Mountain iiur Pour Mountain wcro usable for the i»tcnded station, based on FCC standards. By Ortlcr adopted Juiy 2d, 1992, the FCC issued a n:ling which involved WRriT (Virginia Tower's stationj, ~NVVV (in Blacksburg, VA) and WKCJ (in Lewisburg, W. VA). As part of that order, WRDJ was directed to change its frequency and relocate its rower. Virginia Towers' ctt~clies t~ implement the order were undertaken in con;unction with WVW. It has taken three years tv find a location that is compatible with spacing requirements, the specific standards ul' t1tiC FCC order, the move concurrently being made by WVVV and the frequency change concurrently being effected by WKCJ in West Virginia. If Virginia Towers cannot use the 1{ead Mountain site, the entire process will have to be started again. While gathering this background information, I learned that the Blacksburg station ((W V V V} has been ready to go and waiting on Virginia Town; fur sv~ite ti,~~e. When WVVV's new frequency becomes active, Virginia Tower must install a micrawave dish on its tower so that its signal will not be disturbed. That microwave dish can be of a grid-type (i.C. uut a solid dish) to minimize its presence. Its height can be restricted to no more than 50 feet. The smallest size dish available for this purpose is 4 feet. ~';F~r,J' F.~x~'_-,OZ-~'?4-::CSC :;un ~~ '`~5 ".1 ~0~1 P.05~`0~~ GLENN, ~''I.YPr Iii, ~ELD~1AN:v' ~ DAI2BY June 12, 1995 Page 4 in reviewing the County's ordinances and in speaking with Patti Mahoney, 1 understand that, on June 13, the Board cazi rCCinisider lh~ action taken during its May 23 hearing upon the request of one the Supervisors who voted in favor of the action taken. While permitted, it is not necessary for the Board to consider the merits of the reeonsideration the merits can be set off for a public hearing, if that is the wish of the Boazd. Virginia Towers would respectfully, therefore, request your consideration in seeking such a reconsideration. As noted above, Virginia Towers is agreeable to making removal of the abandoned airway bcaculr a co~~dition of the pcrrrrit. Virginia Towers is witting to paint the 80 foot tower so as to camouflage the same. VVe hope that. this background ar-d discussion of some of the concerns raised during the May 23 hearing are useful. VVe would be pleased to provide whatever additional information you would find helpful, either before the June 13 hearing, or at a later pr~blic hearing. Thank you for your consicieratiuri of `'u•girtia Tower's request. Very truly yours, Maryellen F. Goodlatte MFG:jzy:3039000 cc: Ttrc Honorable Lee D. Lddy w/enc. BY FAGSIlVIII.E - 772-2193 The Honorable 1~. G. Kohinke, Sr, wienc. BY FACSIMILE ~ 384-80t3 Paul M. Mahoney, Esq. w/enc. BX FACSIMILE - 772-20$9 Mr. Terrance L. 1~arrington wlenc. BY FACSIMILp: - 772-2iffR Virginia Towers, Inc. w/enc. BY FACSIMILE - (804) 846-5409 6FF&D Fa;' _-?0'-%24=3GSG Jun 12 ''_a5 .1 ~05 F'. 06fG9 l GFF&D Fax:.-?OJ-~t~-~C50 dun 12 '95 "_105 F.07f09 ,~~ i0 r'j ;~ `= F~xD Fax : ^_-?03--22d-80~C Jun 12 ' 95 "~ 1 ~ G6 - ~. ~:?8~"09 ?UhJ-12-199 11~~o FROM ~aler~nFiippinFel~mannDarby ~'0 97722193 P.1G~ r--,-~ ~ a e i w ~ "~. 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N ~~ N ~ ::. r. ~ _ A ~ n I ~ O ~~~~~ ~ ~~~~s ~ ~~ _ fi r., C,n~~ ~M }~~ ~~]- r- sy ~ ~y~~~ ~~~ ~~~~ ~ ti ~e '+ r~ ~ g ~ ~ ~ ~ h ~ ~ ~~ N• tii q d O ~ ~ o ao, I ~ I' b ~v m N y1 ~ t1y ~ r~ 7 I w s u` ~,` ~; t ~ ~ h ~ v ~ { w ~ ~ ~ TOTRL P.10 1 •'.111 /~1~. ....1 .. ~~~~~ ~ ~ ~~~r 3 ~ ~ f . ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Request for Work Session on Land Use Issues COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Real Estate Assessor's Office has formed a land use committee to discuss equity of land use issues. I am requesting a work session on July 11, 1995, to inform you of the results of our meeting. BACKGROUND: Our committe will be dealing with several issues, but the most pressing will be the Virginia Division of Forestry's decision to no longer provide mandated forest management plans for land use participants. STAFF RECOMMENDATION: Staff recommendation is to hold a work session on July 11, 1995 to discuss these issues. Res ct lly subm' Appro ed by, r .-~--~~- John W. Birc head, ASA Elmer C. Hodge Director of Real Estate Assessments County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ACTION NO. ITEM NUMBER • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: First Reading of an Ordinance to Authorize the Leasing of Space to House the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: ~,~~Z-~~ -` ! Uv EXECUTIVE SUMMARY' For the past 15 months, staff has been considering a number of alternatives concerning space for the Department of Social Services and the Department of Public Health located in the City of Salem. The attached ordinance provides for the leasing of space in the Salem Bank and Trust Building for the Department of Social Services. The lease of space in the Olde Newberry Building in Salem for the Department of Public Health has been negotiated by staff and will be executed by the Commonwealth of Virginia. This lease provides for the upgrade of space to comply with the Americans with Disabilities Act, make the spaces more customer oriented, and provide security for our staff. The combination of the two new leases cost less than the amounts being paid for the existing leases today. It should also be noted that the City of Salem and Commonwealth of Virginia pay a significant portion of these leases. BACKGROUND- CONSIDERATION OF ALTERNATIVES While attempting to locate these two operations in cost effective space, staff considered many alternatives including the renovation of the buildings formerly occupied by the School Administration, design-build options, purchase or condominium options. We finally received requests for proposals for other space alternatives which could meet the space needs of these departments as well as being located in close proximity to both the City of Salem and public transportation. During the intervening period, the former School Administration properties were sold to the City of Salem thus eliminating them availability. Our request for proposal resulted in the identification of six property sites as well as offers of several others if we would consider a design- build option. Outlined below are the recommendations of our Study group G- ~ based upon the results of our request for proposal. The leases provide for staying in the same locations, with the space being improved to provide not only a better appearance, but also to be more customer oriented. The improvements at the Salem Bank and Trust Building also provide compliance with the Americans with Disabilities Act as well as staff security. HEALTH DEPA'RT!ffi~1T The offices of the Department of Public Health located in the City of Salem provide services to customers of the western part of Roanoke County and also the City of Salem. (The Health Department also leases space in the Town of Vinton for service to the customers of the eastern part of Roanoke County.) The County has negotiated a lease proposal for execution by the Commonwealth of Virginia which will continue to house the facilities in the Olde Newberry Building in the City of Salem. The lease provides for 7, 025 square feet of space with all utilities being paid by the building owner. Under the new lease, the Health Department will contract with the County's Department of General Services to provide the janitorial services instead of using the Contract Service previously provided by the Building owner. This change provided a significant savings in the cash outlay for this operation. The new lease calls for a five year lease at the rate of $37,806 per year which represents a value of $5.38 per square foot. The present lease amortized the interior construction costs related to setting up this space. Other minor improvements will be coordinated with the Department of General Services and paid using monies budgeted for use by the Health Department. The budget of this department is paid 55% by the State and 45~ by the locality. Of the local amount, the County pays 70% and the City of Salem pays 30% based upon caseload. The actual lease will be executed by the Commonwealth of Virginia. SOCIAL SERVICES The Department of Social Services has been housed in the Salem Bank and Trust Building in the City of Salem and the proposed lease will continue to occupy space in this facility. The proposed lease provides for the building owner (Signet Bank) to re-wire the space to eliminate trip hazards caused by floor receptacles and install wall service, re-paint the entire area, carpet the facility, make improvements to the air handling equipment, and build a handicapped accessible restroom for use by the public as well as our staff . To improve security to the third floor area, we will also be installing doors across the hallways of the third floor to prevent public from wandering through these office areas from the reception areas. These changes will require the relocation of our file storage area and conference room. The proposed lease is a ten-year lease with the cost of improvements being amortized over the ten year life of the lease. The County provides service to the City of Salem under a contractual arrangement whereby approximately one third of the G-~ local cost is paid by the City based on actual caseload. The Commonwealth of Virginia pays administrative costs for the department (which includes rent of facilities) at approximately 80%. The City of Salem pays a share of the local cost based on caseload which is approximately 30%. The needed increase to this department's budget will be $10,000 for the 1995-96 fiscal year, however this amount will be transferred from the Health Department budget based on the savings in their lease. FISCAL IMPACT• Monies for these two leases will be included in the respective budgets of the Departments of Public Health and Social Services and no new appropriations of local monies are needed. Per the Department of Finance, the $10,000 transfer from the Public Health budget to the Social Services budget will be reflected on the second reading of the budget ordinance. ALTERNATIVES• 1. Approve the first reading of the attached ordinance authorizing the execution of the lease for the described space for the Department of Social Services. 2. Ask staff to continue pursuit of design-build options for space to house these two operations. RECOMMENDATION: Staff recommends alternative one with the approval of the first reading of the attached ordinance to provide renovated space for the Department of Social Services at the Salem Bank and Trust Building. The lease for the Department of Public Health will be executed by the Commanwealth of Virginia. Monies are available in the 1995-96 budget to fund these two leases. Respec--y/t~~~ful y submitted, Apprp d by, ohn M. Chambliss, J Elmer C. H dge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: __ ___ No Yes Abs Eddy Johnson Kohinke Minnix Nickens G-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR ROANOKE COUNTY DEPARTMENT OF SOCIAL SERVICES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on June 13, 1995, and the second reading was held on June 27, 1995, concerning the lease of office space for the use of Roanoke County Department of Social Services offices at the Salem Bank and Trust Building in the City of Salem, together with all appurte- nances thereto belonging; and 3. That this lease is with SIGNET BANK/VIRGINIA, a Virginia corporation, of approximately 14,697 square feet of office space for a term commencing the 1st day of July, 1995, and ending the 30th day of June, 2004, for an initial annual rental of $127,863.90 payable in equal monthly installments of $10,655.33; 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 1 G-I 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: First Reading of the Fiscal Year 1995-96 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: ~,..--gyp/ ~U SUMMARY OF INFORMATION: The 1995-96 fiscal year budget was presented to the Board of Supervisors on May 9, 1995. A budget public hearing was held on May 23, 1995 to receive written and oral comment from the public concerning the proposed budget. Attached for your approval is the 1995-96 fiscal year Budget Appropriation Ordinance. The total County budget is $203,550,031. This includes all interfund and intrafund transfers. The budget net of transfers is $147,564,233. STAFF RECOMMENDATION: The format of the Appropriation Ordinance was changed several years ago to conform with the reporting basis used at year-end in the Comprehensive Annual Financial Report. The FY 1995-96 Appropriation Ordinance, as presented, is consistent with that change in format. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. The revised format will also more consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 1995-96 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 1995-96. The second reading is scheduled for June 27, 1995. Respectfully submitted, W . Brent Robert on Budget Manager Approved by, r ~..~~ ~ I ~ Elmer C . Hodge County Administrator G-a Approved Denied Received Referred To ACTION () Motion by: O O l) VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix Nickens G-a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE APPROPRIATING FUNDS FOR THE 1995-96 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 23, 1995, concerning the adoption of the annual budget for Roanoke County for fiscal year 1995-96; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 13, 1995, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 13, 1995, and the second reading of this ordinance was held on June 27, 1995, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1995, and ending June 30, 1996, for the functions and purposes indicated: County of Roanoke Proposed FY 1995-96 Budget June 13, 1995 Revenues: General Fund: General Government $ 89,379,898 Youth Haven II 387,247 Comprehensive Services 1,126,122 Law Library 41,980 Recreation Fee Class 616,763 Internal Services 1,461,964 Garage II 257,278 Total General Fund $ 93,271,252 Debt Service Fund $ 8,706,612 Capital Projects Fund $ 575,000 Internal Service Fund -Risk Management $ 1,169,996 Water Fund: Water Operations $ 9,616,728 1991 Water Revenue Bonds 164,621 Water Repair and Replacement 350,000 Other 574,054 Water Surplus 743,059 Total Water Fund $ 11,448,462 Sewer Fund: Sewer Operations $ 5,002,266 Sewer Repair and Replacement 348,889 Total Sewer Fund $ 5,351,155 School Funds: Operating $ 76,103,239 Cafeteria 2,995,000 Grant 1,652,032 Textbook 777,283 Other 1,500,000 Total School Fund $ 83,027,554 Total All Funds $ 203,550,031 ~-a 06/07/95 12:00 PM m:\finance\budget\book-wk\APPROP96.WK4 County of Roanoke Proposed FY 1995-96 Budget June 13,1995 Expenditures: General Government: General Administration Board of Supervisors $ 223,807 County Administrator 185,385 Community Relations 109,839 Asst. Co. Administrators 280,401 Property Management 80,403 Human Resources 358,236 County Attorney 285,471 Economic Development 646,691 Total General Administration $ 2,170,233 Constitutional Officers Treasurer $ 526,310 Commonwealth Attorney 448,765 Victim/Witness 5,048 Commissioner of the Revenue 550,103 Clerk of the Circuit Court 651,280 Sheriffs Office 1,052,533 Care & Confinement of Prisoners 2,858,140 Total Constitutional Officers $ 6,092,179 Judicial Administration Circuit Court $ 101,626 General District Court 34,083 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 172,385 Total Judicial Administration $ 319,778 Management Services County Assessor $ 626,463 Financial Planning 616,442 Public Transportation 70,200 Management and Budget 108,152 Procurement Services 269,518 Total Management Services $ 1,690,775 ~~ 06/07/95 12:00 PM m:\finance\budget\book-wk\APPROP96. WK4 County of Roanoke Proposed FY 1995-96 Budget June 13,1995 Public Safety Police $ 5,025,520 Transportation Safety Commission 960 E911 Maintenance 423,717 Fire and Rescue 3,799,103 Total Public Safety $ 9,249,300 Community Services General Services $ 456,484 Solid Waste 3,320,934 Engineering and Inspections 2,420,711 Building Maintenance 1,309,483 Planning and Zoning 460,249 Planning Commission 20,612 Total Community Services $ 7,988,473 Human Services Grounds Maintenance $ 1,328,057 Parks and Recreation 1,217,725 Public Health 425,333 Social Services Administration 2,156,828 Public Assistance 952,400 Institutional Care 30,500 Social Service Organizations 119,332 Contributions Human Service Organizations 82,213 Contributions Cultural Organizations 178,526 Library 1,485,404 VPI Extension 70,420 Elections 197,499 Total Human Services $ 8,244,237 Non-Departmental Employee Benefits $ 1,945,000 Miscellaneous 879,640 Venture Capital 25,000 Internal Service Charges 1,063,713 Total Non-Departmental $ 3,913,353 G-~ 06/07/95 12:00 PM m:\finance\budget\book-wk\APPROP96.WK4 County of Roanoke Proposed FY 1995-96 Budget June 13,1995 Transfers to Other Funds Transfer to Debt -General $ 3,624,207 Transfer to Debt Service -School 1,868,697 Transfer to Capital 575,000 Transfer to Schools 39,419,760 Transfer to Schools -Capital 1,850,000 Transfer to Schools -Dental Insurance 260,932 Transfer to Internal Services 1,169,996 Transfer to Comprehensive Services 313,015 Transfer to Garage II 100,000 Transfer to Youth Haven II 25,000 Total Transfers to Other Funds $ 49,206,607 Unappropriated Balance Board Contingency $ 100,000 Addition to Fund Balance 404,963 Total General Government $ 89,379,898 Youth Haven II $ 387,247 Comprehensive Services $ 1,126,122 Law Library $ 41,980 Recreation Fee Class $ 616,763 Internal Services Management Information Systems $ 914,301 Communications 547,663 Total Internal Services $ 1,461,964 Garage II $ 257,278 Total General Fund $ 93,271,252 Debt Service Fund $ 8,706,612 Capital Projects Fund $ 575,000 ~~ 06/07/95 12:00 PM m:\finance\budget\book-wk\APPROP96.WK4 • County of Roanoke Proposed FY 1995-96 Budget June 13,1995 Internal Services Fund -Risk Management $ 1,169,996 Water Fund: Water Operations $ 9,616,728 1991 Water Revenue Bonds 164,621 Water Repair and Replacement 350,000 Other 574,054 Water Surplus 743,059 Total Water Fund $ 11,448,462 Sewer Fund: Sewer Operations $ 5,002,266 Sewer Repair and Replacement 348,889 Total Sewer Fund $ 5,351,155 School Funds: Operating $ 76,103,239 Cafeteria 2,995,000 Grant 1,652,032 Text Book 777,283 Other 1,500,000 Total School Funds $ 83,027,554 Total All Funds $ 203,550,031 ~i G-~ 06/07/95 12:00 PM m:\finance\budget\book-wk\APPROP96.WK4 G-~ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1995, are reappropriated to the 1995-96 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1995, and appropriations in the 1995-96 budget. 5. 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ITEM NO . ~ = 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In June of 1994 the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on June 13, 1995; the second reading and public hearing is scheduled for June 27, 1995. The current salary for Board members is $10,181. In addition, there is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. ALTERNATIVES AND FISCAL IMPACTS: The Board has several alternatives to consider: (1) 5% increase in Board salaries. This is the maximum allowed by the State. This option would cost $2,500. (2) 4.8% increase in Board salaries. The County staff is receiving a 4.8% average salary increase plus additional monies for corrections of inequities. This option would cost $2,440. f ~3 Respectfully submitted, Diane D. Hyatt Director of Finance Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vote No Yes Abs ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $10,161 by Ordinance 61494-7 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 13, 1995; the second reading and public hearing was held on June 27, 1995. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of ~ pursuant to the provisions of Section 3.07 of the Roanoke County Charter and .~ , ' C-3 Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1995. c:\wp51\agenda\general\salaries.ord ACTION # ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Approval to vacate an unimproved dedicated right-of-way referred to as Ocala Drive, recorded in Plat Book 4, Page 63, Sun Valley Subdivision and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR' S COMMENTS : ,/.C/~'/-~~'~~' a0~ ~I Y EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a 15 foot P.U.E. is retained along the westerly property line and C & P Telephone requests the right to maintain its existing public utility facilities located within the vacated area in accordance with Section 15.1-483. BACKGROUND: The petitioners, Glenn J. and Mary Ann Hammerand and Robert A. and Frances E. Vessey, are the owners of two parcels separated by Ocala Drive (unimproved) which parcels are more particularly described as Lot 13, Block 8, Section 2 and Lot 8, Block 2, Section 2 of Sun Valley Subdivision. The petitioners desire to vacate Ocala Drive (unimproved) which is 50 feet in width and approximately 130 feet in length shown on the plat of Sun Valley Subdivision in Plat Book 4,Page 63 (refer to attached map). The petitioners desire to use this portion of the aforementioned road for improvements to their property and intend to combine same with said property. SUMMARY OF INFORMATION: County staff received no objections to the vacation but were requested the following: ~ - `~ a) Appalachian Power Company requested that a 15 ft. P.U.E. be retained along the western subdivision boundary in order to connect to the existing P.U.E. which presently exist on both sides of the right-of-way. b) C & P Telephone requests the right to maintain its existing public utility facilities located within the vacated area in accordance with Section 15.1.483. In discussion with the County Attorney both requests can be addressed in the vacation ordinance. Therefore, Roanoke County is requesting that the described right-of-way be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on June 13, 1995; a public hearing and second reading is scheduled for June 27, 1995. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced right-of-way and instruct the County Attorney in preparation of the Ordinance to insert the following conditions: a) A 15 foot P.U.E. is retained along the western subdivision boundary in order to connect the existing P.U.E. b) C & P Telephone requests the right to maintain its existing public utility facilities located within the vacated area in accordance with Section 15.1.483. -SUBMITTED BY: APPROVED BY: i r J~ Arnold Covey, Direct r Elmer C. Ho`d/ge of Engineering & In ections County Administrator ------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Johnson Kohinke Minnix Nickens pc: Paul Mahoney, County Attorney ~ ,11~ Ca-`/ NORTH c~`a 6}~~ \ . 33 p6 ~ - / - ~\;9~ )22 -- - - -'~` ~---_ -------- - tv6 - J •.:o - 6---. - V O / ~ J \m Q \l B 34 a. m e9 ~t ' g :rJ ~ "/ r 45 ~ ~. 21 ~ ~' 6303 at / tO \J 23 ',a .• 9 e 44 " J 2 ~ 4 ~ \ s o ~7oz bG\J~~oV ¢ 4 24 Zlt• ~°`ya9 ~ 43 ~~~ ~ \~ 2~8 \` ~ ~ t0 Yy ~ SJ 92 BJ ZQZ ,O 13 _•• ~ T y°y 426 408 ~\ /z• ~ ~~ X12 ~o y^' / 56 8 ~v ~o ~ y ~. 11 V :o _, / io '`' 8 y' / N ' .657 426 27 ~ J ,~y 0 28 %~ ~~ 'ss 60 •~ r. ~ 555,59 n ~ / m '3 ~ o `~ \ '' ~C y' b / 7979 r `a0 rF ~2 ,)~.9 ~ ~ h 23 zz o =r h 5 4 ~ 's 1 \ r req ~ /. a' ~"9a~ ` ' ~ \21 ~ ° m ~- J ~ 555 ', / - - OCA A 'e 24 L OR. /,$ ,~ ~3`+z `~ o " '~ ~ ta,s o ~ ,.o :~'. 533555' TO BE VACATED 38 ~ti ;~ "~ ~°~ ! n ?5 Z~r 2 a3 ~ e r 'O .~. c 1 65 r ~~ 29 ~~% 57~~ pl `zz.'9 / ~ ,7..39 6., ~' '- BrooRvde Park ~~ " • ~3 K ~ ~ J 19'~ m 26 z3 c 51 6E ROBS. ~`a s 37 ~ / o neol ~ o _ .', s - ~~ ~tqh \ ~ \ ~ I 18 ~ o „ Ill 9~ >' 36 u ° y 27 50 bA' 6 \ .~ /a y ° 28 ,t 3• ~' s ~ ` ,o [} 'ti•7 'O a 16 Q y • \~ y~ I 34 • it •ti $ ~9 zr mi `i\ a\i J 33 3 ~ `oq f •°' 6 ~ e°'~ ' 9 ` b 29 Q~ ~ y - 32 /. 1 \ re~oe"g ''?i 15 ; n ~ 7o zs ~ 31 4 ~ e m o 3jf ~+ -~ j~ .J ~~ .b~, ~ ~ G 12 i~'9 O '' 31 J `*0 J ' _\f ~~ Rt. \8 r I ~ ~` ,o ~oF "~' ~1 32 a">1 43 v '.. ,`` b° 4 O a `F~ 00 ~° ai ~~ ~O~°. 10 ~ ,o ~'~~ 33 ey 42 .9 t30 t `` 0 `~ ~ ~ °~ ~:1 •~~~~ `~ `p1' ro h b" \ e by 41 ..c a 73.2 q r, '~ 6 ~~ b R°~ 0 ~ ~2 ' c= qp ,~ ~ 3J "be 40 / P ~ ie ,J o ~ ~• ~2 ~0 36 39 6'° / I /9 `~ zJ 38, ~ b° / ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT ~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE VACATING AND CLOSING AN UNIMPROVED PORTION OF RIGHT-OF-WAY KNOWN AS OCALA DRIVE IN THE SUN VALLEY SUBDIVISION WHEREAS, Glenn J. and Mary Ann Hammerand and Robert A. and Frances E. Vessey, the petitioners, are the owners of two parcels of land, more particularly described as Lot 13, Block 8, Section 2 and Lot 8, Block 2, Section 2, of Sun Valley Subdivision, as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 4, Page 63; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close Ocala Drive, which is an unimproved right-of-way, measuring fifty feet (50') in width and approximately one hundred thirty feet (130') in length, lying between the above-referenced lots as shown on said plat; and, WHEREAS, §15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the first reading of this ordinance was held on June 13, 1995; and the public hearing and second reading of this ordinance was held on June 27, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved portion of right-of-way, situate in the Hollins Magisterial District and known as Ocala Drive, being ~r~ approximately 50' x 130', as shown on the plat of Sun Valley Subdivision, recorded in Plat Book 4, Page 63, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and, b. That a public utility easement, fifteen feet (15') in width, is hereby reserved and retained along the western subdivision boundary in order to connect the existing public utility easements on each side of Ocala Drive. c. That the right to provide maintenance to the existing public utility facilities located within the vacated area is reserved and retained unto C & P Telephone Company of Virginia, its successors or assigns, in accordance with §15.1-483 of the Code of Virginia, 1950, as amended. d. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties owned by the petitioners and shall be in compliance with the Roanoke County Subdivision Ordinance, and other applicable laws and regulations. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. i ~. ~+- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE 61395-7 AMENDING SECTION 17-14 "MODIFICATION OF CONTRACTS" OF THE ROANORE COUNTY CODE TO PROVIDE FOR CERTAIN RESTRICTIONS ON CONTRACT MODIFICATIONS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 17-14. Modification of Contracts, of the Roanoke County Code is hereby amended as follows: A public contract may include provisions for modification of the contract during performance, but no fixed-price contract may be increased by more than twenty-five (25~) percent of the amount of the contract or ten thousand dollars ($10,000.00), which ever is ^~~~r greater, without the advanced written approval of the Board of Supervisors. In no event may the amount of any contract, without adequate consideration, be increased for any purpose, including, but not limited to, relief of an offeror from the consequences of an error in its bid or offer. 2. The provisions of this ordinance shall take effect on and from. the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Circuit Court G. O. Clemens, Judge, Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, Procurement Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Bill Rand, Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: AN ORDINANCE AMENDING SECTION 17-14 "MODIFICATION OF CONTRACTS" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR CERTAIN RESTRICTIONS ON CONTRACT MODIFICATIONS COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~~~ ~~-.~~~ r. EXECUTIVE SUMMARY: This ordinance revises the County Code for modification of contracts to bring it within the state enabling legislation. SUMMARY OF INFORMATION: Section 17-14 of the Roanoke County Code (Procurement Code) authorizes the modification of a contract during performance, but no fixed-price contract may be increased by more than twenty-five (25~) percent of the amount of the contract or ten thousand dollars ($10,000.00) whichever is smaller, without the advanced written approval of the Board of Supervisors Section 11-55 of the State Code is the enabling legislation for this provision in the County Code; however, this section provides that no f fixed-price contract may be increased by more than 25~ of the amount of the contract or $10,000.00 whichever is greater without the advance written approval of the governing body. In addition, the State Code provides that in no event may the amount of a contract be increased in order to relieve a bidder from the consequences of an error in its bid or offer. This proposed amendment brings the County Code into conformity with State Law. FISCAL IMPACTS' None 1 H-/ STAFF RECOMMENDATION: The County Attorney and the Purchasing Agent recommend that the Board favorably consider the adoption of the attached ordinance. First reading is scheduled for May 23, 1995 and second reading is scheduled for June 13, 1995. Respectfully submitted, `. j `v~'~'v~ ~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to contracLrpt Motion by Vote No Yes ~s Eddy Johnson Kohinke Nickens Minnix 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 AN ORDINANCE AMENDING SECTION 17-14 "MODIFICATION OF CONTRACTS" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR CERTAIN RESTRICTIONS ON CONTRACT MODIFICATIONS -~ BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 17-14. Modification of Contracts, of the Roanoke County Code is hereby amended as follows: A public contract may include provisions for modification of the contract during performance, but no fixed-price contract may be increased by more than twenty-five (25~) percent of the amount of the contract or ten thousand dollars ($10,000.00), which ever is -~~~z greater, without the advanced written approval of the Board of Supervisors. In no event may the amount of any contract, without adequate consideration, be increased for any purpose, including, but not limited to, relief of an offeror from the consequences of an error in its_ bid or offer. 2. The provisions of this ordinance shall take effect on and from the date of its adoption. CON'IRAC1'.ORD . "'v ~`~ y-~ An outdoor dauroom ant ism[ ~7 muuum enabling cisirars m 4arn about rbe land, wildlife, cd earir American ci~ili:adonc rlrrvugn a di~eran o/csperiences ac du • American Center for Rare and Endangered Species • ~ :.e Enrimnmental Education Center of Virginia • Amerinn Wilderness Park • ;`alive Amerian Indian Park • Flue Ridge Settlement Ni&posc 115 on dx Blue Ridge Parku~o7r Admini:tned 6y V'apnia Recrational Facilities Authociry Virginia Code §(0.1-1600 et. xq. ~ Qarocership cuitb The River Foundation t.R.G §SOl (c) (3) April 24, 1995 Mr. John Hartley Department of Planning ~ Zoning Roanoke County P.O. Box 29800 Roanoke, Vrginia 24018-0798 Dear Mr. Hartley: Re: Rezoning of 5.93 Acre Tract of Land on Hammond Drive, Vnton Magisterial District This letter is written to confirm our telephone conversation of this date. Upon the recommendation of Supervisor Dr. Nickens, the Vrginia Recreational Facilities Authority is agreeable to the Count}s's tabling action of the rezoning for an additional thirty (30) day period. Please see that this property is considered for rezoning by the Board at its May 1995 Meeting. ~ , Should you have questions or need additional information, please let me know. Let me thank the County Staff and you for the fine cooperation shown to the Explore Park. Sincerely, George W. Nester, CM, AICP Contract General Manager GWN/n Pact OHiee Box 8508 Roanoicq Virginia 24014.8508 (703) 427.1800 FAX (703) 427-1880 County of Roanoke Department of Planning and Zoning ~~ h'-2 Memorandum T0: Board of Supervisors FROM: Jon Hartley DATE: April 24, 1995 RE: Continuance of Explore Park Request to Rezone 5.93 acres from EP to AG-3. Dr. Nickens has discussed the above cited rezoning with Mr. George Nester representing the Virginia Recreational Facilities Authority. With Mr. Nester's concurrence, Dr. Nickens will be requesting that the above rezoning petition be continued for an additional thirty (30) days which would place this item on the agenda for May 23, 1995. ACTION N0. ITEM NUMBER ~a~"'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Ordinance to rezone 5.93 acres of land from EP to AG-3, located at 2393 Hammond Drive, Vinton Magisterial District, upon the petition of the Virginia Recreational Facilities Authority. COUNTY ADMINISTRATORS COMMENTS: SUHIlKARY OF INFORMATION: At the March 28, 1995 meeting, there was a public hearing and second reading of an ordinance to rezone two parcels of land totaling 7.93 acres, upon the petition of the Virginia Recreational Facilities Authority. The Board approved rezoning parcel 1, consisting of 2.0 acres, and continued the request for rezoning parcel 2, consisting of 5.93 acres, to April 25, 1995. The Planning and Zoning Department has notified us that they have received no additional information concerning the 5.93 acres parcel since the March 28, 1995 meeting. Attached is the original rezoning information, and Mr. Harrington will be present at the meeting to answer questions. R/tee^/s/pectfully sub/mitted, Approved by, ssic~l ~~~%r+~ ~%~ Jonathan W. Hartley Elmer C. Hodge Assistant Director County Administrator Planning & Zoning ------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens -tom PETITIONER: VA RECREATIONAL FACILIZ~S a~~ / CASE NUMBER: 6-3/95 / / 2 Planning Commission Hearing Date: March 7, 1995 T ~ Board of Supervisors Hearing Date: March 28, 1995 A. REQUEST Petition of VA Recreational Facilities Authority to rezone two parcels of land totaling 7.93 acres from EP to AG-3, located at 2331 and 2393 Hammond Drive, Vuzton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Responding to questions from the Commission, staff pointed out that the 2-acre parcel required a variance because it didn't meet the 3-acre requirement for the AG-3 district; a letter from an adjoining property owner who requested a delay was handed out at the work session. The Commission asked about the easement and who will benefit from the sale of the properties. George Nester commented as follows: as a condition of the sale of the 5.93 acre parcel, we will require a 50-foot easement in order to have access to the remainder of the property; the two-acre parcel is under contract; the monies received from the sale of these properties will go to the Explore project. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the request. The motion carried with the following roll call vote: AYES: Hooker, Witt, Thomason, Robinson NAYS: None ABSENT: Ross F. DISSEN'I~VG PERSPECITVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance Harri~r g[on, Secre~.ary C~ Roanoke County Planning Commission '~`t~ - _ ~~r" VIRGINIA'S 'LORE PAR K An outdoor classroom and Gcing history msarum erurbling tisitors m &arrt about dte Im,d, uiidli(e, and emi7 American cisiG;arions through a disenicr o(espcriences at thr • American Ccnter for Aare and Endangered Species • The Environmrntal Education Center of Virginia • American Wilderness Park • Native American Indian Park • Blue Ridge Settlement at Milepost ! 15 on the Blot Ridge Parku~av County of Roanoke Planning Department 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 Dear Sir: January 24, 1995 ~~ ~ ~ - - . ~~~~ Re: 2332 and 2393 Hammond Drive, Vinton Magisterial District Enclosed are two (2) completed applications for the rezoning of land owned by the Virginia Recreational Facilities Authority. This property has been declared surplus by the Authority. These efforts are geared to the liquidation of these properties. Proceeds from the sale will be used to offset part of ttie accumulated debt of the Explore Park. These properties are currently zoned Explore Park (EP) District. Adjoining properties are zoned AG-3. Both parcels are used for single family residential uses. The requested rezoning is compatible with existing zoning and land uses. Both units are served by individual wells and septic tanks. The two (2) acre parcel at 2331 Hammond Drive will require a variance. The Zoning Ordinance requires •a minimum lot area in an AG-3 zone of three (3) acres. This parcel does not meet that minimum - requirement. Other regulations or the AG-3 Zoning District can be met. Thank you for waiving the rezoning and variance fees for the Explore Park. Should you have questions or need additional information regarding these matters please contact me. Again, thank you for your continued cooperation and assistance. Sincerely, Adtninisrered 6y Visgiuia Recreational Fadliries Authoriry Virginia Code §10.1.1600 et. seq. in partnership u+ids The River Foundation I.RC §S01 (c) (3) Post Office Box 8508 Roanoke, Virginia 24014-8508 (703) 427.1800 F.•1X (703) 427-1880 /r '~ I George W. Nes er, CM, AICP General Manager Enclosures c: Dr. Rupert Cutler Flee 2.( 37,120 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Bax 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 v ~--~ -.~.~ -~ ~«:. ~ ~~ sos e__~ f~~ ~~ -~ t Check type of application filed {check all that apply): Ll REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Rupert Cutler Phone: 427-1800 Address: P. 0. Box 8508 Zip Code: " Roanoke, Virginia 24014-8508 Owner's name: Virginia Recreational Facilites Authority Phone: 427-1800 Address: P • 0. Box 8508 Z;p Code: Roanoke, Virginia 24014-8508 Location of property: Tax Map Number:' 71.00-1-6 ~ 71 .00-1-8 2393 Hammond Drive :; 2331 Nammond D .Magisterial District:Vinton Vinton Virginia 24179 , Community Planning Area: Roanoke River Size of parcel {s): Existing Zoning: Explore Park (EP District) ~ 5.93 acres Existing Land Use: Single. Family Residential ~ 258.310.8 sq.ft. f: :5, J;: :: fg::: ':~': Proposed Zoning: AG-3 for srolf use on~y Proposed Land Use: Single Family Residential u:e 7ype: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE 1S REaUIREO FIRST. Does the parce! meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. _ If rezoning request, are conditions being proffered with this request? YES NO ::::: f: ;~:::: Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT 8E ACCEPTED lF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. " NS V NS V NS V Consultation X 8 1!2' x 11' concept plan Application fee (WAIVED) X Application ;+~ Metes and bounds description ~~; Proffers, if applicable X J"ustification ~ ~~ Water and sewer a lication X pp Adjoininfl property owners .'~ !hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and copse f the owner. Owner's Signature: ~ ~,~/ For staff use only data roc iy~ r ~n applieauo//n fee• 1• placards issued: Casa Number: STAFF REPORT PART 1 PETITION: Va. Recreational Facilities Auth. PREPARED BY: Jon Hartley A. , EXECUTIVE SUMMARY ~~ Z~ ,~,~ z FILE NO.: 6-3/95 DATE PREPARED: March 7,1995 The Virginia Recreational Facilities Authority proposes to sell two parcels occupied by single-family residences that have been determined to be surplus property. To insure clear title and improve marketability, they are requesting the property be rezoned from EP, Explore Park to AG-3. The staff does not anticipate any adverse impacts from this proposal. B. DESCRIPTION The Virginia Recreational Facilities Authority (VRFA~ is requesting to rezone two parcels containing 2.0 acres and 5.93 acres respectively from the EP, Explore Park district, to AG-3, low Density Agricultural. • The two parcels have been determined to be surplus property by the Explore Park Board of Directors. They are located at the end of Hammond Drive which is located in the Vinton Magisterial district. C. APPLICABLE REGULATIONS In the Explore Park district (Section 30-71) there is a requirement that only lands owned by the VRFA can be zoned EP. The only uses allowed under this EP zoning are those included in the Explore Master Plan approved by the Board in June 1993, which does not explicitly permit single family residences. While the use could be continued as a grandfathered activity, this could restrict interested buyers and limit financing options available. Under the proposed AG-3 zoning the minimum lot size is 3 acres. On February 15, 1995 the Board of Zoning Appeals considered and approved a variance for the existing 2 acre parcel. v-~ PART I I 7- A. ANALYSIS OF EXISTING CONDITIONS ~ --~ Backoround: The Virginia Recreational Facilities Authority, the governing body for Explore Park, acquired land beginning in the late 1980's from willing sellers for the creation of Explore Park. In order to generate revenues for current projects, the Authority has reevaluated its property holdings and decided that a few parcels, including the parcels in question, could be sold without jeopardizing the long range Explore Park project. The parcels in question were created before 1980 and until 1992 were zoned A-1 with a minimum lot size of 15,000 sq. ft. In 1992 the parcel and surrounding area was zoned AG-3 during the Countywide Comprehensive Rezoning. In June 1993 767 acres, including the two acre parcel in question, were rezoned to the Explore Park (EP) district, a special district specifically established and designed for the Park. Existing Characteristics: Each of the lots in question presently contain a single family residence served by individual wells and septic systems. Access to the properties is by way of'Hammond Drive, with the 5.93 acre further served by a 15 foot wide easement. Surrounding Area: The surrounding area consists of open space and scattered rural residences. Immediately adjoining the 2 acre parcel to the north is the Blue Ridge Parkway. With the exception of other properties owned by VRFA, which are also zoned EP, the entire area is zoned AG-3. B. ANALYSIS OF PROPOSED DEVELOPMENT Development Potential: At this time there are no proposals to modify the existing uses of the property. Future use would be governed by the AG-3 district which is limited primarily to low density residential and agricultural uses. Neither of the parcels could be further subdivided (except under provisions for a family exemption) due to the 3 acre minimum lot size and the requirement for 200 feet of public road frontage. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN This areas is designated in the 1985 Comprehensive Plan as Rural Preserve. The proposed zoning and current use would be consistent with the Plan Map and policies, given the historical configuration of these properties. Petition: VRFA 2 File No.: 6-3195 PART III STAFF CONCLUSIONS V-~' Z~ ,~-~ z The rezoning proposed is primarily to permit the sale of property otherwise encumbered by a special zoning designation designed exclusively for the Explore Park. The present use which predates the 1992 zoning ordinance and limited potential for further development preclude any significant impact from this proposal. Approval of this request would ensure a clear and unencumbered title and should substantially improve the marketability of these two properties. No proffered conditions are recommended by staff. Petition: VRFA 3 File No.: 6-3/95 h' -L pplicant Virginia Recreational Facilities Author; tL (R+~nPrr ('~+rl P~1 The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This lot is presently zoned Explore Park (EP) District. The Explore Park Board of~ Directors has declared the lot surplus. To enable prospective buyers to finance the purchase will require a conventional zoning designation. The adjoining properties are in private ownership and are zoned AG-3. This rezoning is compatible with existing neighborhood zoning. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Long T.ange plans for the area suggest a planned unit (Explore type use). Existing land use is residential for the subject lot. Existing land use for the area is predominantly AG-3. Although this reversion is inconsistent with general plan, '~ it is consistent with existing land uses of neighborhood. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and firelrescue. The impact will not be noticeable to adjoining neighbors or the community. No development is proposed: The existing single family use that is currently in place will be continued. Property is presently served by private well and septic system. . 4 0 ~ ~~~V 1 0 ri7lCN _ :: f ~<` .; y,. _ `. • TC - 6 `~'~~' ~ ~ j BEDFORD COUNTY ~I'~~ '~ ~Q uan''E^ ~ z_ M~li~T RCtdO j 1100 ~F47`j~.q i~ ~ `_~ / 7R LER paaX '^9 ^ ~ ~ROANOKE~~°'` ' `_~ 635 t ~ -/R r a. s.. Map 71.14 I' • loo' `~_; ..OUNTY --_, ~4, .:_ ~ xueo ..- ` . ~ _ ~. !mss 635 a ~A~co~>r _ VICINITY MAP ~-~ ~ ~_Z NORTH ,, u s.. Mav 71.n ~ 9 a t ~+ loo' ~ ~ L4~ cud... e.aro,- to t zx~ioi c .~ i21lie %,A~~o ~ ~ o. parkw°~ ~~... s,,, ~ ~ f ' o a ! k w~ • Rid9 ,~-••• G-3 RG_3 . 7 i lafAc ' ' AO*'"~~ ty~ f}~j~3 6P ' II w. M.e / ez.•e k log lauunr: win sau K q ~P • AGE A G - O ~; .plot ~ 3 '``° R G 3 ' ~A3 K 3 477041 w R (,- 3 E p ~'J 4 c f~ G -3 ~ c ? Cott a .~_ N$w \~~ DEPARTI~NT OF PZ~ANNII~ VA RECREATIONAL FACILITIES AUTHORITY "• AND zotvING 71.00-t-6 ~ 71.00-1-8 .; . • .., _ 1~'7~ ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 13, 1995 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 5.93 ACRE TRACT OF REAL ESTATE LOCATED AT 2393 HAMMOND DRIVE (TAX MAP NO. 71.00-1-6) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF EP TO THE ZONING CLASSIFICATION OF AG-3 UPON THE APPLICATION OF VA RECREATIONAL FACILITIES AUTHORITY WHEREAS, the first reading of this ordinance was held on February 28, 1995, and the second reading and public hearing were held March 28, 1995, and continued until April 25, 1995; and continued until May 23, 1995; and June 13, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 7, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a parcel of land containing 5.93 acres, as described herein, and located at 2393 Hammond Drive, (Tax Map Number 71.00-1-6) in the Vinton Magisterial District, is hereby changed from the zoning classification of EP, Explore Park District, to the zoning classification of AG-3, Agricultural/Rural Preserve District. 2. That this action is taken upon the application of VA Recreational Facilities Authority. 3. That said real estate is more fully described as follows: Beginning at a point in the center of the outlet road leading to Va. Sec. Rte. 1029, being the southeasterly corner of John T. Schaaff property and being the northeasterly point of the property hereby described; thence with center of the outlet road along the line of Alvin B. Hammond property S. 0 deg. 15' 57" E. 307.57 feet to a planted stone; thence S. 13 deg. 00' W. 25 feet, more or less, to a point; thence with a new line through Harvey J. Schaaff and Lola G. Schaaff property and along the center of an outlet road S. 56 deg. 17' W. 188.03 feet, more or less, to a point; thence still with the center of the said outlet road 5. 47 deg. 00' 40" W. 295.96 feet to a point on the easterly line of the Mary Belle Schaaff property; thence with the said line of her property N. 38 deg. 13' 20" W. 558.74 feet to an iron by a corner post corner to Alvin B. Hammond property; thence with the line of the Alvin B. Hammond property N. 7 deg. 53' 15" W. 36.22 feet to a point in the center of an outlet road; thence along the center of the outlet road and with the line of the John T. Schaaff property the five following courses and distances: S. 81 deg. 50' 40" E. 145.39 feet to a point; thence N. 80 deg. 44' 40" E. 99.74 feet to a point; thence N. 52 deg. 21' 10" E. 129.97 feet to a point; thence N. 64 deg. 17' 10" E. 130.99 feet to a point; thence N. 88 deg. 34' E. 282.04 feet to the Place of Beginning, and containing 5.93 acres and being as shown on a map made by T. P. Parker & Son, Engineers and Surveyors, dated 14 December 1978 of record in Deed Book 1117, page 289 in the Roanoke County Circuit Court Clerk's Office and designated as Tax Map No. 71.00-1-6. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.varec.613 .._ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE 61395-8 DECLARING A PARCEL OF REAL ESTATE (ARDMORE) TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 9, 1995; and a second reading was held on May 23, 1995, and continued to June 13, 1995, concerning the disposition of the following parcel of real estate identified as follows: Ardmore Tax Map Parcel No. 28.09-2-40 4. That an offer for said property having been received, the offer of Vision Builders, to purchase this property for the sum of $14 , 650 Dollars is hereby accepted,'N_; =c'~~'' . 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke I County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to accept the offer of Vision Builders at $14,650 and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: irn.GZil..~- ~^v . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance John W. Willey, Property Manager i ~ ,1 T .. /-~- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA,, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real. estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 9, 1995; and a second reading was held on May 23, 1995, and continued to June 13, 1995, concerning the disposition of the following parcel of real estate identified as follows: Ardmore Tax Map Parcel No. 28.09-2-40 4. That an offer for said property having been received, the offer of C~ ~ , to purchase this property for the sum o f ~~ ~. ~ ~ ~ Dollars is hereby accepted/rejected. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to ,~ ~ .. execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. g:...~j une 13.95~ardmore ACTION NUMBER ITEM NUMBER -1- ~'S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Policy and Management Team The one year term of Rita J. Gliniecki, parent representative, will expire July 31, 1995. 2. FIFTH PLANNING DISTRICT COMMISSION The three year term of Edward G. Kohinke, Sr., Elected Representative, will expire June 30, 1995. At the May 9, 1995 meeting, Supervisor Kohinke advised that he did not wish to be reappointed. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year terms of Lt. Art LaPrade, Police; Jeffrey A. Echols, Transportation Representative; Ms. Jackie Talevi, Legal Representative; and H. Rodney Smith, Senior Citizen Representative, will expire June 30, 1995. Lt. LaPrade, Ms. Jackie Talevi, and H. Rodney Smith have served two consecutive terms and are not eligible for reap- pointment. At the May 23, 1995 meeting, Chief of Police Cease was asked to recommend a nominee to serve as the Police representative. Supervisor Nickens suggested that James Martin be appointed as Senior Citizen representative. Supervisor Eddy suggested that appropriate organizations could be contacted and other recommendations requested. 4. LIBRARY BOARD ~. .~/ 5 Mrs. Shirley Van Riper representing the Catawba District has resigned from the Library Board effective immediately. Mrs. Van Riper was appointed to serve the unexpired term of Mrs. Dorothy Shifflett and this term will expire on December 31, 1995. 5. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Jean Glontz will expire June 30, 1995. Ms. Glontz has served two consecutive terms and is not eligible for reappointment. At the May 23, 1995 meeting, Supervisor Nickens advised that Dr. Downs, President of VWCC, has been asked to recommend a nominee. SUBMITTED BY: ~• Mary H. Allen, CMC Clerk to the Board APPROVED BY: _f,~/ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Johnson Kohinke Minnix Nickens ,1 ~- . May 29,1995 Spencer Watts, Ed Kohinke and the Roanoke County Boazd of Supervisors: I have enjoyed the challenge of representing the Catawba district on the Roanoke County Library Board. My children have always enjoyed the quality of programing the dedicated personnel have put into the reading programs. With the goal of "life-long learning" in mind, I have seen the library system meet financial challenges and fast-paced advances in technology under the leadership of Mr. Watts and Diane Rosapepe. The financial resources available to them have been utilized to benefit the entire system. Benefits from the teamwork process will be felt systemwide provided budget and branch schedules can allow the development and continuation of this important communication process. Initially, upon moving to Catawba -and before I joined the library board - a friend and I enjoyed helping Glenvar librarian Pat Carter who came out to Catawba with her summer reading program. We worked together to bring quality programing to 17 children in the summer of 1992. We were fortunate to have Sports Illustrated supplement the program with incentives for the children that year. My children still have the water bottles they earned for reading required books. As a board member I enjoyed the development and programing that Belinda Smith, a longtime resident of Catawba, brought to the children During her tenure at the book station, we had an incentive program coordinated with Toys R Us where various prizes were awarded for the books read. It was during that time that I spoke with one of the Catawba community clubs about sharing the cost of a phone line so a portable computer could be used at the station But the security of the Catawba facility was a concern and the idea was tabled. These are some of the issues and problems I have tried to address while being active in the Catawba community and the county library boazd. Representation on the board from this area needs to be a part of the planning process and "life-long learning" goals of the library system. Because my family and I are moving to Salem this summer, you will need to fill my seat on the boazd with another representative. I hope that your selection will be someone who cares for Catawba and has strong ties to this rural community. Sincerely, ~~ c .,~_ Shirley A. V 'per Library Board representative, Catawba Magisterial District ' 1 ~' '' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 13, 19945, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes - May 11, 1995 2. Confirmation of Committee appointments to the Clean Valley Council, ~,_`i,_ ^' ~ _'^ ~ ^=srt~e~ Femm=es=en; Parks & Recreation Advisory Committee, and Roanoke Valley Regional Cable TV Committee. 3. Donation of a 20-foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project. 4. Acceptance of a grant from the Commonwealth of Virginia Office of Emergency Medical Services to assist in purchasing an ambulance. 5. Write-off of utility bad debts. 6. Request for acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary System. 7. Request for adoption of resolution to abandon a portion of Secondary Route 1153, Elmwood Lane. 8. Request from the School Board for appropriation of $2,500 Virginia Department of Education grant to the School Grant Fund. 9. Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson. 10. Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. 11. Request from the School Board for appropriation of $12,496 V-Quest Grant to School Grant Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 9 removed for discussion and Item 2, Appointment of Fifth Planning District Commission, deleted, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None On motion of Supervisor Eddy to approve Item 9, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections John M. Chambliss, Jr., Assistant Administrator T. C. Fuqua, Chief, Fire & Rescue Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney Elaine Carver, Director, Procurement r• ,Ti -- // AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 13, 19945, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes - May 11, 1995 2. Confirmation of Committee appointments to the Clean Valley Council, Fifth Planning District Commission, Parks & Recreation Advisory Committee, and Roanoke Valley Regional Cable TV Committee. 3. Donation of a 20-foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project. 4. Acceptance of a grant from the Commonwealth of Virginia Office of Emergency Medical Services to assist in purchasing an ambulance. 5. Write-off of utility bad debts. 6. Request for acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary System. 7. Request for adoption of resolution to abandon a portion of Secondary Route 1153, Elmwood Lane. 8. Request from the School Board for appropriation of $2,500 Virginia Department of Education grant to the School Grant Fund. 9. Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill .Ti- ~i Park by James O. Roberson. 10. Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. 11. Request from the School Board for appropriation of $12,496 V-Quest Grant to School Grant Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. tw ~~~_ / May 9, 1995 ~1 n n Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 9, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at 3 p.m. at the Brambleton Center, 3738 Brambleton Avenue, for the purpose of a budget work session; and at 7 p.m. at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of May, 1995. IN RE: WORK SESSION i. Joint Work Session with School Board Chairman Minnix advised that all Board members were present, and Mr. Frank Thomas, School Board Chairman, advised that all members of the School Board were present. School Superintendent Dr. Deanna Gordon reported that they have prepared a revised budget with changes based on the additional funds provided to the School Board. There was discussion on the use of non-recurring revenues for recurring expenses, vehicle and school bus i~ Ma 9 1995 replaced. There was a discussion on proposed funding increases to social, human, and cultural service agencies, but no consensus on which organizations should receive increased funding. Jeff Swortzel and David Flynn, members of the Police Department Salary Team, presented their plan to resolve the Police Department inequities at a cost of $316,000. Mr. Hodge advised that a county-wide salary team is working on resolving all salary inequities at a cost of $400,000. He will bring back a report with details. It was the consensus of the Board to set a budget work session on the Capital Improvement Program and other budget issues on May 17, 1995, at 2:00 p.m. IN RE: RECESS Chairman Minnix declared a dinner recess at 6:03 p.m. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 7:00 p.m. at the Roanoke County Administration Center, 5204 Bernard Drive. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, r' and George Kegley with the Preservation Foundation Board. Supervisor Kohinke moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ?. Reco nition of Larr A. Lo an for his ears of service to the County of Roanoke This item was continued until May 23, 1995. IN RE: NEW BIISINESS 1. Request to become a member of Sister Cities International. Don C. M ers Assistant Count Administrator A-5995-1 Mr. Myers reported that Roanoke County entertained its first visitor from Japan in 1990 as part of a program arranged by the Academy for State and Local Government in the United States and the Council of Local Authorities for International Relations in Japan. The County has also participated in the Virginia Local Government Management Association's Manager to Manager program and there was an exchange of visits between Roanoke County and the City of Opole, Poland, funded though a grant from the U. S. Information Agency. Mr. Myers requested that the Board consider joining `. Ma 9 1995 requesting the =ssuance of Industrial Revenue Bonds from the Industrial Development Authority. In 1988, the IDA approved $3 million to assist Hollins College in constructing a gymnasium, and they have requested that the 1988 bonds be refunded and new bonds totalling $5.5 million be issued to renovate academic and residential buildings and other improvements to the campus. Following questions regarding the use of the 1988 bonds, Supervisor Nickens asked for more background information on why it took seven years for Hollins College to refund the bonds. Supervisor Johnson moved to approve the resolution for industrial revenue bonds. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None APPROVAL OF RESOLIITION 5995-2 FOR HOLLINS COLLEGE CORPORATION FOR THE ISSIIANCE OF $5,500,000 OF INDIISTRIAL REVENIIE BONDS WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has considered the application of Hollins College Corporation (the "College") requesting the issuance of one or more of the Authority~s revenue bonds or notes in an amount not to exceed $5,500,000 (the "Bonds") (1) to refund the Authority~s $3,000,000 Educational Facility Revenue Bonds (Hollins College), Series 1988, which were issued to assist the College in constructing a gymnasium of i~ia l 177J of Virginia (the Commonwealth) nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and receipts pledged therefore and neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Request for Approval of Dental Insurance Contract. (Diane Hyatt, Finance Director) A-5995-3 Ms. Hyatt reported that the renewal rates from Delta Dental Insurance reflects a 7% increase over the prior year premiums.. Funds are included in the proposed budget to pay the increase for current county and school employees. Ms. Hyatt advised that retiree claims are higher .than current employee claims and they will be monitoring the situation to determine whether to limit retirees dental coverage to the basic plan in i~iu i Commission on June 13 1995 to discuss Zonin Ordinance amendments for single-wide manufactured homes. (Jon Hartley, Assistant Director, Plannins and Zonincr) It was the consensus of the Board- not to hold the work session. Supervisor Nickens asked for a work session on ridership demand for CORTRAN. Mr. Hodge will provide a report either on May 23, 1995, or June 13, 1995. IN RE: REQIIESTS FOR PIIBLIC HEARINGS 1. Public Hearing on Road Improvements to Route 221. It was the consensus of the Board, with Supervisor Kohinke dissenting, to hold a public hearing after the Virginia Department of Transportation holds their public hearings on May 24 and May 25, 1995, to discuss Route 221 road improvement options. This public hearing by the Board is to be held before the Commonwealth Transportation Board makes a decision concerning this project. IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing the exchange of certain real estate with Frank D. Porter III and Beverly y. Porter, his wife, in connection with the "Longridce" subdivision, and the south loop water _ Ma 9 1995 District, upon the uetition of Frank D Porter IIZ and Beverly Porter (Arnold Covey, Director of EnQineerinci & Inspections) Mr. Covey explained that the petitioners are requesting vacation of the referenced right of ways and easement so that they may proceed with the development and platting of the Longridge subdivision. Staff recommends approval of the vacation with the condition that the ordinance does not become effective until Longridge subdivision plat is approved by Roanoke County and recorded in the County Clerk's Office. Supervisor Eddy moved to approve the first reading and set the second reading for May 23, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Ordinance authorizing the donation by lease of office space in the Roanoke County Administration Center to the Friends of the Blue Ridge Parkway. .(Elmer C. Hodge, County Administrator) Mr. Hodge explained that Friends of the Blue Ridge Parkway is a non-profit volunteer organization dedicated to preserving, protecting and promoting the Blue Ridge Parkway. They have been instrumental in the Parkway Coalition working with the County, parkway officials and private developers to resolve terms and conditions cf the offers shall be kept confidential until the second reading. Supervisor Minnix moved to approve the first reading and set the second reading for May 23, 1995. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson 5. Ordinance authorizinc the financing of a local public works improvement, Bonsack Community sewer extension for Michael Dunn. Gar Robertson IItility Directorf Mr. Robertson advised that three residents of the Bonsack Community have contacted the County for assistance in eliminating the release of raw sewage into the environment. Only one of these residents can install a septic system. The construction for the extension of the public sewer system is estimated at $20,000 plus off-site facility fees of $3,000. The County Administrator negotiated a total cost not to exceed $20,000 with each party required to pay $6,667. If the actual construction costs are less that the estimated amount, the property owners will be given the benefit; if the actual costs exceed $20,000 the County will be responsible for the increase. One of the property owners has requested that the County allow 1~1H l Mr. Obenshain reported that after meetings with citizens involved in ownership, operation or maintenance of pools, the Roanoke County Health Department is recommending that it operate its inspection program in the form of a recommendation process, and not exercise any direct enforcement powers. Mr. Ronald Ramsey, 6641 Poage Valley Road, spoke supporting the deletion of all regulations until they can be reconsidered. Mr. Joe Kennerly, formerly with the Roanoke City Health Department, was present, and advised that all Roanoke City pools have been certified since 1976. Supervisors Eddy and Nickens expressed concern about leaving an ordinance on record that would not be enforced. Supervisor Johnson moved to approve the first reading of the ordinance and set the second reading for May 23, 1995, and that the ordinance will provide recommendations for only one year. Supervisor Eddy amended Supervisor Johnson's motion to rescind the existing ordinance and authorize the Health Department to enforce safety at County pools in their best judgement until further action by the Board. The amended motion was defeated by the following recorded vote. AYES: Supervisors Eddy, Minnix NAYS: supervisors Johnson, Kohinke, Nickens Supervisor Johnson's original motion to approve the first reading of the ordinance and set the second reading for May Virginia, Virginia Department of Transportation; and, WHEREAS, the proposed easements will serve the interests of the public and are necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1• That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995. 2• That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company and Bell Atlantic for the provision of public utility services. 3. That donation of an easement for utility line(s) along Benois Road and the property known as Wheeler well lot is subject to the following conditions: (a) All costs and expenses of this relocation shall be paid by VDOT, APCO and Bell Atlantic; (b) VDOT, APCO and Bell Atlantic agree to restore and repair any damage to the County~s property which may be caused by the construction, operation, or maintenance of said easement. (c) The existing APCO and Bell Atlantic utility easements are hereby abandoned and hereby reconveyed to L~1G1 ~' 7~ j~ ORDINANCE 5995-5 DECLARING A PORTION OF A PARCEL OF REAL ESTATE (PIIBLIC SERVICE CENTER) IDENTIFIED A3 A PORTION OF TA% MAP NO. 36.03-1-Z CONSISTING OF .06 ACRE LOCATED OFF RESSLER MILL ROAD AND INTERSTATE 81 TO BE SIIRPLIIS AND ACCEPTING OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses, namely, the expansion of Interstate 81, is hereby declared to be surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on April 25, 1995; and a second reading was held on May 9, 1995, concerning the disposition of a portion of the parcel of real estate, known as the Public Service Center, consisting of .06 acre, and identified on the Roanoke County Land Records as a portion of Tax Map No. 36.03-1-1 located at Kessler Mill Road and Interstate 81 in the Catawba Magisterial District of the County of Roanoke, Virginia. 3. That an offer for said property having been received, the offer of the Commonwealth of Virginia, Virginia Department of Transportation to purchase this property for the sum of One Thousand Twenty ($1,020.00) Dollars is hereby accepted/rejected. 4• That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the ._ Mav 9, 1995 10.40 ACRES OF REAL ESTATE TO EIIRMAN V. WISEMAN, JR. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the hereinabove-described real estate was held on =pril 25, 1995. The second reading on this matter :aas held on t4ay 9, 1995; and 2. This property consists of approximately 10.40 acres of real estate with improvements identified as Roanoke County Tax Map No. 73.00-1-6; and 3. That it is in the County's best interest to lease this property to Eurman V. Wiseman, Jr., in order to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as it may be necessary to utilize said property in connection with the spring Hollow Reservoir Project. This lease is subject to the provisions of Section 15.1-260 and Section 15.1-261.1 of the Code of Virginia, 1950, as amended; and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, May 9, 1995 Supervisor Johnson nominated Tim Hoelzle to serve another three year term which will expire June 30, 1998. Supervisor Minnix nominated Jack Griffith to serve another three year term which will expire June 30, 1998. 5. Roanoke Valle Re Tonal Cable TV Committee Supervisor Nickens advised that he will contact James B. Dickey about serving another three year term which will expire June 11, 1998. 6. Virginia Western Community Collette Board Supervisor Johnson nominated Geoffrey Ottaway to serve another four year term which will expire June 30, 199. IN RE: CONSENT AGENDA F._•5995-7 ; R-5995-7 b Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLIITION 5995-7 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERDISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 9, 1995, designated as Item M - Consent _ May 9, 1995 -- _ _ - _ NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Rectuired Yeas: Supervisors Johnson Kohinke Eddv Nickens Minnix Nays: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Eddv• (1) He asked about the resolution of the noise problem at Corrugated Container. Mr. Hodge advised that they are removing the motor from the roof. Chairman Minnix advised that Economic- Development Specialist Joyce Waugh was following up on problem. (2) He asked about the ordinance that will provide the Police Department with authority over certain zoning violations related to parking. Mr. Hodge reported that staff is still reviewing this ordinance and will bring it back on May 23, 1995. (3) He asked about the Organ and Tissue Donation Commission. Board Clerk Mary Allen advised that the Board response indicated support establishing the commission with the five localities who responded affirmatively, with Chairman Minnix sending letters to the localities that have not responded. (5 He asked for a response to his telephone survey suggestions. Ms. Green advised that his suggestions have been sent to Martin Research for their opinions. (6) He asked about Mr. Hodge's memorandum to Board members suggesting that changes be made to May 9, 1995 ';'~ 7 IN RE: ERECIITIVE SESSION At 9:30 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (7) legal matter requiring legal advise; (3) disposition of the County's interest in certain publicly held real estate shown on surplus property list, and (7) pending litigation, EEOC vs. Roanoke County Police Department. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF EBECIITIVE SESSION R-5995-8 At 10:02 p.m., Supervisor Eddy moved to return to open session and adopt the Certification Resolution regarding legal matters only. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLIITION 5995-8 CERTIFYING EBECIITIVE MEETING AAS HELD IN CONFORMITY AITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke May 9, 1995 ~ 7 (~ At 10:03 p.m., Supervisor Eddy moved to return to open session and adopt the Certification Resolution regarding the surplus real estate. The .motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Plickens, Minnix NAYS: None ABSENT: Supervisor Johnson RE30LUTION 5995-9 CERTIFYING EXECIITIVE MEETING WAS HELD IN CONFORMITY WITH .THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. only such public business matters as were .~ A-61395-9.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Clean Valley Council, ~rt~i ~" ^ n; ^~'~' ^t ^^~~~^^~^~ Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 23, 1995 meeting. 1. Clean Valley Council Supervisor Nickens nominated Vince Reynolds to serve another two year term which will expire June 30, 1997. ~e~-e~~e~'»~eeu~-Nye-~emm~~ee-~-~e~~~; ~-T~~--c~~ne 3 A 3. Parks & Recreation Advisory Committee Supervisor Nickens nominated Bobby G. Semones, Vinton District, to serve another three year term which will expire June 30, 1998. 4. Roanoke Valley Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey, Member at Large, to serve another three year term which will expire June 11, 1998. RECOMMENDATION' It is recommended that these appointments be confirmed by the Board of Supervisors. .~ Respectfully submitted, .~ Mary H. Allen, CMC Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File 1 , Approved by, V -2 ~~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve with appointment to Fifth Planning District Commission deleted VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x Clean Valley Council File Fifth Planning District Commission File Parks & Recreation Advisory Committee File Roanoke Valley Regional Cable TV Committee File ACTION NO. ITEM NUMBER ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Clean Valley Council, Fifth Planning District Commission, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 23, 1995 meeting. 1. Clean Valley Council Supervisor Nickens nominated Vince Reynolds to serve another two year term which will expire June 30, 1997. 2. Fifth Planning District Commission Supervisor Eddy nominated Lee Osborne to serve a three year term on the Executive Committee which will expire June 30, 1998. 3. Parks & Recreation Advisory Committee Supervisor Nickens nominated Bobby G. Semones, Vinton District, to serve another three year term which will expire June 30, 1998. 4. Roanoke Valley Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey, Member at Large, to serve another three year term which will expire June 11, 1998. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. ACTION NO. A-61395-9.b ITEM NO. ~ ~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Donation of a 20-foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: /~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with the Manassas Drive Bond Project (P- 132) in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a drainage easement, twenty feet (20') in width, from John W. Oberlin, Jr., Patricia G. Oberlin, Allen H. Oberlin, and Elizabeth H. Oberlin (Deed Book 1432, page 561) (Tax Map No. 77.13-1-12) as shown on a plat prepared by Lumsden Associates, P.C., dated May 9, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, Vick e L. Hu ma Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Arnold Covey, Director, Engineering & Inspections ~- t I,OT ,~ 4 r,oT ~~ 3 ~ h 58'0o'oo•w --- l /' 40.24' - 1h ~~ 0~ ~~' Q~ ~~' `°~ ~~Q\~f ~~ eG. l ~~~ eo' EX19T PJN (,OT q U O 0 0 ti m r ~/, 2 /, 26' ~~ J / ~ ~ ~ s ~- m ~ z i ^~ m \\ ~ o ,~~~ Z S ~ x o a~ ~ % .-] \A o_ ~, ~~ m ~ ~ s ~ ~/ ~ ~ .Q NEW 20' ~'- T)pAJNAC~s ~j\~ EASEMENT ~( /, 2,f415Q.FL ~~ TAT ~` 77,13.1 • tQ ZOT 9A PROPER7Y OF JOuN 0>3EAt,IN, JR, p. B, id 3? ny, 56 ti m Ex15T. IRON PJN I ti Z a r R / ~, `~ Op ~ ~ ti 4i V- ~ ~ ~ ~ ~~ ~ W «. O a Z ~ ~ W ~~3 f-- N 58°00'00"E ~RAMP~GE70N AVENUE U. s, RT&, ? 21 NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIPfITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT ANll THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. PLAT SHOWING NEW 20' DRAINAGE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY JOHN OBERLIN, JR, ~E~A1,TH.~ >~ ACROSS LOT 9A, SECTION 3, SURVEY 61, ~ MOUNT VERNON HEIGHTS (P.B. 2, PAGE 67) ~CZr CAVE SPRING MAGISTERIAL DISTRICT VINCENT K {L~ ROANOKE COUNTY, VIRGINIA ~ ~ ~~~ .~~}~ ~ SCALE: 1 " - 3 0 ' DATE: 9 MAY 19 9 4 s~9~9~1~8 LUMSDEN ASSOCIATES, P. C. r 04 ENGINEERS-SURVEYORS•PLANNERS ~~D BURV~ ROANOKE, VIRGINIA .._ ..a,.,,.,,.... COMM. 94. 7~ A-61395-9.c ACTION NO. ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Acceptance of a Grant from the Commonwealth of Virginia, Office of Emergency Medical Services to Assist in Purchasing an Ambulance COUNTY ADMINISTRATOR' S COMMENTS : ~ `'~~~,,.~ (~.-f~ ~/ t. EXECUTIVE SUMMARY: The County of Roanoke's Fire and Rescue Department made application to the Commonwealth of Virginia, Office of Emergency Medical Services for financial assistance in the purchase of two ambulances (one for the Cave Spring Station and one for Ft. Lewis) included in the 1994-95 budget. The request for the ambulance being replaced at the Cave Spring station was approved in the form of a grant for 50~ of the purchase price of a Type I ambulance not to exceed $32,000 (50% share). The grant must be used during calendar year 1995. The County recently received Requests for Proposal (R.F.P.)on the two ambulances to be purchased with 1994-95 monies. The proposal for this purchase is based on the County's recently prepared standardized specifications. Staff requests that the grant award be accepted and that the monies be added to the funds already included in the budgeted account to purchase the two authorized replacement ambulances. During the 1995-96 budget process, six ambulances were identified as meeting the replacement criteria and funding was provided for two of the units. Any remaining monies in this account should be applied to the purchase of the next replacement ambulance for the 1995-96 fiscal year. FISCAL IMPACT• Staff requests that the grant for $32,000 be accepted and the monies be applied to the purchase of the two ambulances approved in the 1994-95 budget. No new County monies are required. s •• ALTERNATIVES' 1. Accept the grant for $32,000 and allow staff to purchase the two replacement ambulances approved in the 1994-95 budget. 2. Return the grant and purchase the two replacement ambulances using only the monies approved in the 1994-95 budget. RECOMMENDATION' Staff recommends Alternative #1 to accept the grant for $32,000 and allow staff to purchase the 2 replacement ambulances authorized in the 1994-95 budget. Respectfully submitted, Appro d by, ohn M. Chambl~ Jr. Elmer C. Hodg Assistant Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Thomas C. Fuqua, Chief, Fire & Rescue ~i r~ A-61395-9.d ACTION # ITEM NUMBER f~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Write-Off of Utility Bad Debts COUNTY ADMINISTRATOR'S COMMENTS: ~,.,,,,~-,,cu.~-~ 07"~ SUMMARY OF INFORMATION: The County has written off the oldest year remaining on the files on an annual basis. This policy and the year of write off is consistent with the procedures for writing off personal property delinquent accounts. The efforts for collecting these accounts have included the following: 1. Collection letters requesting payment. 2. Filing with Department of Taxation on Debt Set Off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to search for delinquent accounts through DMV, VEC, and Department of Taxation records. Listed below is a breakdown of the delinquent utility accounts, which should be written off at this time. Year Amount Number of Accounts 1990 $ 4,084.00 42 Some of these accounts have judgments or liens against them which will help insure collection. If and when these collections are made, the revenues will be recorded at that time. STAFF RECOMMENDATION: Staff recommends writing off the 1990 delinquent accounts. ~a.cz.fiu.: ~~. ' ~ ~7 Diane D. Hyatt Director of Finance ~w Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L Johnson to approve cc: File Diane D. Hyatt, Director, Finance .7"- S VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x :' ~= 5 ATTACHMENT A UTILITY BILLING BAD DEBT HISTORY BILLING BAD DEBT # ACCOUNTS PERCENT 1990 $6,289,504 $4,084 42 .06% ~..1 lp AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINSITRATION CENTER ON TUESDAY, 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION 61395-9.e REQUESTING ACCEPTANCE OF 0.13 MILES OF CAMPBELL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY STATE SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Eddy, Nickens Minnix Nays: None A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation •~ ~ ~ ~~ ~; .. _ .. LOT B ~ _LO` y, ' ~ LOT r _.,~ ~ _vi 2 ~" ~ ~ ~ Ps v ~.zs. ,c. - ~.os3 •c. - " o svx ,c. o .,- ~ o xzz .c. g a~z ... '~~ o _ . - - _ _ ~ -. ~r _ f . eos5~° e~ ~' .~ ~~ '. ~ ~ - - ~ . - z . . ~~_~o,._.~- ~ - - -~ CAMPBE'~_L _, - /. __ " _ _ > ~ - - r-- J- _. i. 2~ . h 2 LJT 7 .. - .o 00 ~'_ - - is ° ~ ~~~ ~a,V~ _ - ~ 5 ~ sewFR _- ~.. s= _ _ - "- _, ~ C SCUF:'~ 9 I r - ~ a L B JO .C ..". y 9 _ - ~ _ - . - _ 6E. /fi • .~ g ~ _ __ b a ? __ _ • ~s~? o0T 4 ~ ' , e ~. LO ~ T 6 ' h 7.]6 ~ 3 ,l. E N° ~ ~ g ~-~~~ ' ~ T ~ 55 i~tN OI t ~ o"u J J 0 6 C o ~ ,sv ~ .~ !~,~ ~J ~ C '• .~ j fu ~~ C z \ ~ 150 ii 'u .~... , , ~ ` Ma.~ Of SEC*i04 2 \ .~s ~ \ ~ `~1 X6616 C~1 Fr~P~_-~~ ~"II LI`c •~4y ~.F~~~~ d \ ,656xtl w oRFRir ~ \. `1 ~s ~69~9i _ 5 _. RFU G / ~ _ 'NOl P4!1SR TM~"fin . T',.pM AS Au~C.. '. •~ .. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Campbell Drive (an extension of Rt. 671) from 0.70 mi. north of Thomas Drive (Rt. 1190) to 0.84 mi. north of Thomas Drive (Rt. 1190). LENGTH: (1) ,13 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 29 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 3 HOMES ROANOKE COUNTY CA~IpBELL DRIVE EXTENSION RECORDED ENGINEERING & CAMPBELL HILLS SECTION 2. INSPECTIONS DEPARTMENT ,. h _ r ' ACTION # ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM• Acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary State System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Thomas Brothers, Incorporated, the developer of Campbell Hills, Section 2 Subdivision, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.13 miles of Campbell Drive. FISCAL IMPACTS: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the board approve a resolution to VDOT requesting that they accept the extension of Campbell Drive. BMITTED BY: APPROVED BY: no d Covey, irec or Elmer C. Hodge of Engineering & In pections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke To Minnix Nickens ~: w THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF 0.13 MILES OF CAMPBELL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY STATE SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote By. A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors J-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION 61395-9.f REQUESTING ABANDONMENT OF A PORTION OF SECONDARY ROUTE 1153 (ELMWOOD LANE) WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1153 from 0.05 miles southeast of Route 11 (West Main Street) to 0.06 miles southeast of Route 11, a distance of .O1 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix Nays: None A Copy Teste: ..~ . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department .of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION 61395-9.f REQUESTING ABANDONMENT OF A PORTION OF SECONDARY ROUTE 1153 (ELMWOOD LANE) WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity Qxists for a continuance of the section of Secondary Route 1153 from miles southeast of Route 11 (West Main Street) to .fY6 miles s utheast of Route 11, a distance of .01 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix Nays: None A Copy Teste: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation -~~° ..T NORTH °° 4-°s 4S° ~ 1 ~~2 s9 3 ~ ~ l0 6,, ,4~,~p,`°. ~ Elmwood l.n -----~ 'J b 9 '' ~.,e` 96~ / 13 a 4S /~t ~ 3 ~o . ,~ 1 A ~ ~` • ' 1.28Ac M 15 O ~ y 96 ° / ~` /o j n ~~ 4s~s ac CD) ,~ 4c (C) ~O~ ~ ~ ~ ~~• ~~~ ~`~ ~~ 0 9~ ~ eo.09 ~~~~5, PO BE ABA] C~n9h ~~ ~~ 19 6.68 Ac DONED ._ ; ~-_, _ : _.~ ° t ~ ~ ..' 1.83 Arc s • - ,/ tsar~e y urive .~ V ~ ROANOKE COUNTY ELMWOOD LANE (RT. 11531 ABANDONMENT ENGINEERING & FROM: .07 MILES SOUTHEAST OF RT. ] 1 T0: .08 MILES SOUTHEAST OF RT. 11 INSPECTIONS DEPARTMENT LENGTH: .O1 MILES ~I.VV M4 5 ~a~ .~9 A~. ~ ' ACTION NO. ITEM NO. ~~- `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM• Adoption of Resolution to abandon a portion of Secondary Route 1153 (Elmwood Lane). EXECUTIVE SUMMARY• Hutchinson Limited Liability Company (Coors Distributors), the petitioner, is requesting the Board of Supervisors to approve the attached Resolution to abandon a portion of Secondary Route 1153 (Elmwood Lane). BACKGROUND• Hutchinson Limited Liability Company, the petitioner, has requested the County to pursue the closing of 70.6 feet of a portion of Virginia Secondary Route 1153 (Elmwood Lane). The right-of-way being proposed for abandonment is from the terminus of Virginia Route 1153 west approximately 70.6 ft. The petitioner is requesting abandonment because they presently own on both sides of the road and would like to fence their property to halt after-hour trespassing and improve security. SUMMARY OF INFORMATION: On April 25, 1995, the Board of Supervisors adopted a Resolution to provide Notice of Intent to abandon Secondary Route 1153 (Elmwood Lane). County staff, pursuant to Section 33.1-151 of the Code of Virginia, has amended and posted a copy of the Resolution in at least three (3) places on and along this section of Elmwood Lane to be abandoned for thirty (30) days, published a copy of the Resolution in at least two issues of the Roanoke Times and World News and forwarded a certified copy of the Resolution to the Commonwealth Transportation Commissioner. Having met all requirements of the Code of Virginia and receiving no request for a public hearing, County staff knows of no reason why the Board of Supervisors should not proceed with the abandonment of 70.6 ft. of Elmwood Lane. 1 L I, V - / FISCAL IMPACT• None. ALTERNATIVES• (1) Approve the attached Resolution and abandon a portion of Secondary Route 1153 (Elmwood Lane) pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended. (2) Deny the attached resolution and not abandon a portion of Secondary Route 1153 (Elmwood Lane). STAFF RECOMMENDATION: (1) Approve the attached Resolution and abandon 70.6 ft. of Elmwood Lane (Route 1153) pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended. spectfully submitted, Arnold ~ov~r,-Dir ctor Engineering & In pections Approved by, Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix VOTE 2 a 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ABANDONMENT OF A PORTION OF SECONDARY ROUTE 1153 (ELMWOOD LANE) WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1153 from .07 miles southeast of Route 11 (West Main Street) to .08 miles southeast of Route 11, a distance of .O1 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors w ~+ A-61395-9.g ACTION # ITEM NUMBER ~~-$ MEETING DATE: June 13, 1995 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: /~~c~~v`~',~ ~~ BACKGROUND: The Roanoke County School Board has received $2,500 from the Virginia Department of Education for the High Schools That Work Business Partnership Grant for the fiscal period January 1, 1995 to September 30, 1995. The funds will be expended to provide staff development for teachers, academic and vocational, through workplace experiences. Business and industry will also be involved in the development of curriculum and instructional strategies through on-site workplace teacher visitations. The ultimate goal is to expand partnership activities past the usual involvement experienced to date. salary and supplies, materials, travel, etc. FISCAL IMPACT: An in-kind match of $2,500 is required. Local expenses are already being incurred for the project director's STAFF RECOMMENDATION: Staff recommends appropriation of $2,500 to the School Grant Fund. Gar and J. Ki Director of V ational & Adult Education Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ~~ Elmer C. Hod e County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools S~ J= 8 FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 25, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA RESOLUTION REQUESTING AN APPROPRIATION OF $2,500 TO THE SCHOOL GRANT FUND FOR THE HIGH SCHOOLS THAT WORK BUSINESS PARTNERSHIP GRANT WHEREAS, the Virginia Department of Education has awarded the Roanoke County School Division $2, 500 for the High Schools That Work Business Partnership Grant for the fiscal period January 1, 1995 to September 30, 1995, and WHEREAS, the funds will underwrite expenses involved with teachers having the opportunity to gain "on the job" experiences to better apply instruction to "the world of work," and to expose local business/industry representatives to the "schools that work" initiative to the end that school/business partnerships may be expanded and that students will benefit from the integration of business in curriculum development; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $2,500 to the School Grant Fund for the High Schools That Work Business Partnership Grant. Adopted on the motion of Maurice L. Mitchell and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Michael W. Stovall, Jerry L. Canada, Frank E. Thomas NAYS: None TESTE: ~ Gz4~~ , , Deputy Clerk c: Diane Hyatt Penny Hodge ~/ ACTION NO. A-61395-9.h ITEM NO. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ,, ~~~~~ SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following easements to the Board of Supervisors for sanitary sewer and public access purposes from Cresthill Drive to Garst Mill Park in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, twenty feet (20') in width, from James O. Roberson, (Deed Book 1293, page 623) (Tax Map No. 76.12-2-69) shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, dated 1 March 1995, a copy of which is attached hereto, together with a temporary construction easement seven and one-half feet (7 1/2') on either side of the permanent easement, to serve the Mud Lick Sewer Shed. b) Donation of a public access easement, twenty feet (20') in width, from James O. Roberson, (Deed Book 1293, page 623) (Tax Map No. 76.12-2-69). The location of the easement shall be within the area shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, dated 1 March 1995, a copy of which is attached hereto. The purpose of the easement is to provide walking access from Cresthill Drive to Garst Mill Park. The sanitary sewer and public access easements are being donated through one easement document. ,~, ~ Q .J The location and dimensions of these properties have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, Vi kie L. Huffma Assistant County ttorney ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Lee B. No Yes Abs Denied ( ) Eddy to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffm~ Arnold Covey, D~ Gary Robertson, Pete Haislip, D~ i" . 0 0 ti ~ a: v ce 0 ~ I o I APCO `~ #300-6020 G I LOT #30 J 72 F W ~ V /( ~° rEX. SHED cols O N ... :..::::.::::. M 00 ~•:.•:•:~::•::.:.. r co Tax -# 76.12-2-69 PROPERTY OF JAMES 0. ROBERSON D.B. 1293, PG. 623 NEW 20' SANITARY SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 S 72'13 00" E 22.32 2-3 S 44'06 55 W 406.18 3-4 S 07'46 01 E 304.05 4-5 N 61'01 00 W 24.96 5-6 N 07'46'01" W 298.85' 6-1 N 44'06 55 E 406.01' TOTAL AREA = 14,151 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 20' SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. TOTAL AREA OF NEW 20' SANITARY SEWER EASEMENT ACROSS TAX #76.12-2-69 = 14,151 S. F. M,~`9~ NP~F 623 o•e• Tax # 77.05-6-15--- PROPERTY OF ROANOKE COUNTY BOARD OF SUPERVISORS D.B. 867, PG. 670 LEGEND P.B. PLAT BOOK D.B. DEED BOOK PG. PAGE NEW SANITARY SEWER EASEMENT S.F. SQUARE FEET FENCE EX. EXSITING R/W RIGHT OF WAY P.U.E. PUBLIC UTILITY EASEMENT G GAS OE OVERHEAD ELECTRIC ~, UTILITY POLE PLAT SHOWING ~LZS of NEW 20' SANITARY t~~' `I 3-l-its ~~ SEWER EASEMENT TIMOTHY 7. / H L ~ BEING GRANTED TO r THE COUNTY OF ROANOKE BY t,~,D X04 JAMES 0. ROBERSON ACROSS TAX #76.12-2-69 WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1" = 100' DATE: 1 MARCH 1995 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA BLOCK 13,~SECTION 3 ~. "CREST HILL' 41 ~ P.B. 4, PG. 50 I 9' P.U.E. \ LOT #17 / LOT #19 I ~ ~ ~ LOT #18 I L~,- LOT 22, BLOCK 27~ ,~, SECTION 6 i' "WINDSOR WEST" III I ____ IP.B. 8, PG, d .~ F- o~C D ~q CC1M~A. 95-021 A-61395-9.i ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. COUNTY ADMINISTRATOR'S COMMENTS: ~ /A ~7`1"~z~f'IiGC.~G ~~~1~~ BACKGROUND On October 8, 1985 the Board of Supervisors declared C&P Telephone sole source for providing the E911 services to Roanoke County (Resolution 85-176.A) However, because this resolution was for a specific dollar amount ($121,710.95) and because of the name change from C&P to Bell Atlantic, the staff thought it advisable to request that the Board reconfirm its position in regard to Bell Atlantic's sole source designation for providing these vital services to Roanoke County citizens. While other vendors are beginning to enter the market, Bell Atlantic is still the major supplier of 911 services and new equipment, and it is compatible with the County's existing equipment and software. SUMMARY OF INFORMATION: After months of research by the Public Safety Team which included presentations by several equipment suppliers, discussions with Bell Atlantic and Roanoke City, the team recommends Bell Atlantic for the following reasons: 1. Placing another supplier's equipment in the E911 Center makes problem resolution more difficult. Maintenance of another type of equipment adds additional labor and inventory costs. 2. Maintaining the E911 Center utilizing Bell Atlantic equipment allows us to contact one supplier and gain immediate problem resolution whether it is line or equipment related. 3. Maintaining the E911 Center under Bell Atlantic provides standardization with other major localities within the Roanoke Valley. This could be extremely beneficial to the citizens of Roanoke County should a major disaster occur by offering the potential for a vital backup link. /D 4. Since approximately eighty percent (800) of the E911 system services must be acquired from Bell Atlantic, it is not practical to seek another supplier for the additional twenty percent (20%). 5. Acquisition of a complete system will allow for accountability, responsibility and liability for failure or defect to be easily ascertained. FISCAL IMPACT• The current 1994/95 budget contains $460,000 funding necessary to purchase new E911 premise equipment, and no additional appropriation is necessary. STAFF RECOMMENDATION: Staff recommends declaring Bell Atlantic sole source for providing a complete E911 emergency communications service for the citizens of Roanoke County. Respectfull submitted, Q,vx_e_ Elaine Carver Director of Procurement Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Appr ved by Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve cc: File Elaine Carver, Director, Procurement Thomas C. Fuqua, Chief, Fire & Rescue John Cease, Chief of Police VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x A-61395-9.j ACTION # ITEM NUMBER ~ '-~~ MEETING DATE: June 13, 1995 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Commonwealth of Virginia in 1994 received $9.6 million from the National Science Foundation to institute systemic reform in science and mathematics education K-12. Roanoke County is involved in two components: school based mathematics and science lead teachers in the elementary schools, and new pre/in-service models. Of the $9.6 million, Radford University was awarded a sizeable amount to develop curriculum changes in the pre/in-service model. Roanoke County and Radford University have formed a consortium to develop curriculum changes, and Roanoke County has been designated to receive $12,496 from the Radford University allocation for 1995. These funds will pay substitute teachers and salaries for summer curriculum work, purchase materials and supplies, and reimburse travel expenses. FISCAL IMPACT: None. Expenses will be covered by the $12,496 allocation. STAFF RECOMMENDATION: Staff recommends appropriation of $12,496 to the School Grant Fund. /) Billie A. Reid Supervisor of Science Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ~G Elmer C. Hodge County Administrator ACTION VOTE Motion by: Motion by Bob L. No Johnson to approve Eddy Johnson Kohinke _ Minnix Nickens Yes Abs x x x x X cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools Y FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL GRANT FUND FOR THE V-QUEST GRANT WHEREAS, the County School Board of Roanoke County has been awarded $12,496 through Virginia Quality Education in Sciences and Technology (V-QUEST), funded by the National Science Foundation to initiate a systemic reform in science and math education, and WHEREAS, Roanoke County Schools has formed a consortium with Radford University to develop said changes and the grant money will be used in conjunction with the consortium to fund substitute pay, summer curriculum work, materials and supplies, and travel; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $12,496 to the School Grant Fund for the V-QUEST grant. Adopted on motion of Jerry L. Canada, duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Michael W. Stovall, Jerry L. Canada, Frank E. Thomas NAYS: None TESTE: ,, ~v~/'~ -_-~' C 1 erk c: Mrs. Diane Hyatt Mrs. Penny Hodge M-/ County of Roanoke, Virginia General Fund Unappropriated Balance Amount November 22, 1994 November 22, 1994 January 10, 1995 February 28, 1995 April 11, 1995 April 11, 1995 Apri125, 1995 May 23, 1995 Beginning Balance at July 1, 1994 (Audited) $7,123,594 Community Visioning Process (40,000) Traffic control at Hanover Direct (10,000) Public Safety Building improvements (92,000) Citizen Survey (12,600) Dixie Caverns Cleanup (2,250,000) Tour DuPont (5,000) Citizen Bulk/Brush Self-Haul Program (98,608) Virginia Amateur Sports donation (5,000) Balance at June 13, 1995 $4,610,386 Submitted By of General Fund Expenditures 8.3% 5.4% Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues ($85,310,775). m:finance\common\board\genera1.95 June 2, 1995 /~-Z • County of Roanoke, Virginia Capital Fund Unappropriated Balance Beginning Balance at July 1, 1994 (Audited) Sale of Ogden Property (net of marketing costs) Sale of Fire Truck to Eagle Rock Volunteer Fire Department Balance at June 13, 1995 Submitted by $ 29,835.86 395,450.81 3,500.00 $ 428,786.67 Diane D. Hyatt 0 Director of Finance ~~ The Board has pending closure at this time Sale of School Administration Building ($600,000 over three years). m:\finance\common\board\capita1.95 June 2, 1995 NI-3 County of Roanoke, Virginia Reserve for Board Contingency Original 1994-1995 Budget June 28, 1994 Dixie Caverns Landfill August 23, 1994 Additional funds for Bushdale Road September 13, 1994 Contribution to Friends of the Blue Ridge Parkway October 11, 1994 Williamson Road design master plan January 10, 1995 Regionalization Study February 28, 1995 County Code Supplement Balance as of June 13, 1995 Submitted by Diane D. Hyatt Director of Finance • $90,000 (50,000) (10,000) (1,000) (20,000) (3,000) (4.2271 $1,773 m:\finance\common\board\continge.95 ~IIltlt~~1 II~ ~IIYLY[O~2E 7C t.~ ~ ROAN ~ -( F ~, ti p z ~ J d2 38 OF CONGRATULATIONS TO IQ~ISTEL MICHELLE JENIONS UPON BEING SELECTED 1995 MISS V/RGIN/A TEEN U.S.A. WHEREAS, Krlste/ Michelle Jenkins, the daughter of James and Joyce Jenkins of Vinton, Virglnla, and a senior at William Byrd High School, was recently crowned as 1995 Miss Virglnla Teen U.S.A.; and WHEREAS, this is the first time !n the 18 year history of the M1ss Virglnla Teen U.S.A. that a contestant from the Roanoke Valley will represent Virglnla in the National Pageant to be held In Wichita, Kansas this coming August; and WHEREAS, this year's pageant will be televised to a worldwide audience estimated at 250 million viewers In 24 different countries and will award over $160,000 fn cash and prizes; and WHEREAS, the Roanoke County Board of Supervisors wishes to congratulate and show their support for Ms. Jenkins as she represents the State of Virginia at the Miss Teen U.S.A. Pageant NOW, THEREFORE, WE, H. Odell °Fuzzy' Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia, and Harry C. Nickens, Supervisor for the Vinton Magisterial District, do hereby issue this proclamation congratulating IQ~ISTEL MICHELLE JENK-NS upon being selected as 1995 Miss Virglnla Teen U.S.A.; and FURTHER, on behalf of the Board and the citizens of Roanoke County, we extend our best wishes to Ms. Jenkins for success at the National Pageant. ., u H. Odell "Fuzzy" x, Chairman Harry C. ickens, Supervisor Vinton agisterial District ATTEST: ~~~~~, Brenda J. olton, Deputy Clerk M- ~ i ~a ~,a,~ ,, ~. ~I a ~s eypea ~ C®ARM®I®TW~~I,TH of V~R~~N~A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET DAVID R. GEHR RICHMOND, 23219-1939 COMMISSIONER June 5, 1995 Mr. Elmer C. Hodge County Administrator, Roanoke County P. O. Box 29800 Roanoke, Virginia 24018-0798 Ref.: Report of Changes to the Secondary System of State Highways Additions Made Effective in May 1995 Dear Members of the Governing Body: ~- 5 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report represents all changes to the secondary system of state highways, within your jurisdiction, that were made effective during May 1995. Additions of these new roads were made under the Department's accelerated acceptance process. Any faults found in the additions documents that require your assistance to correct will be brought to your attention as necessary. New road additions are now an official part of the secondary system of state highways and the resident engineer has been notified to begin maintenance of these new roads. If you have any questions regarding this material, please call this office at (804) 786-2746 or your local resident engineer. Sincerely yours, ~-,~~ James S. Givens State Secondary Roads Engineer cc: District Administrator Resident Engineer TRANSPORTATION FOR THE 21ST CENTURY i per. P N N N T W f0 Z 2 ~ L ~ O) x ~ dl OC L+ O ++ OD N Z w O EO Q E 1- a+ K N 0 ~ O. N 2 T Q L OC W x o ~- u J QI Q N W 3 N 2 t O ++ Z O U ~ N W d x ~ H C 10 O L H U H OC O a W CC C7 Yl •~ U \ 07 IA w ~ W to d N N O lA N O~ d OC \ N N O \ m M O d N O d L N 7 O O N H W Y ~n d M 7 • O O OC L M 7 E O O N L LL ~ d O ++ ~O 7 • O O OC L Z w a+ 7 0 0 0 OC f~ W ~~0 EO H Z Q/ a+ ~ d U d 6 L i+ V N N d L O W E N Z Vi d 1 L U Q 7 ++ N N W L O W d C W t U C E O N a+ a+ N 'O N M C 7 d O Y U O C l0 O OC O O W i+ O H I d O1 f0 a ACTION NO. ITEM NUMBER N"-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Work Session with possible need to use Spring High School COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: School Administration on Starkey Park for new Cave This time has been set aside for a work session with the School Administration to discuss the possible need to use Starkey Park for the new Cave Spring high School. There was a discussion at the May 23, 1995 Board Meeting concerning the investment of private funds for the construction of a concession stand and restrooms at Starkey Park and whether or not these funds would be reimbursed if the park is used for the new high school. Dr. Gordon and members of her staff and Pete Haislip will be present at answer questions. Submitted by, ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ACTION NO. ITEM NUMBER ~ ~a'~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Work Session on Fund raising Campaign for Camp Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to update the Board on plans to renovate Camp Roanoke. Parks and Recreation staff will present a brief update on renovation progress. There will be a short slide presentation and staff will describe the plans for the capital fund raising program for the camp. Respectfully Submitted by: x~ ! /~ Elmer C. Hodg County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• AGENDA ITEM: June 13, 1995 Work Session to discuss recommendations from the Fire and Rescue Department Ad Hoc Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to review the recommendations made by the Fire & Rescue Ad Hoc Committee which were recently sent to the Board members. Staff will be prepared to discuss the results of a meeting with the fire chiefs which was held on May 25, 1995, and the vehicle report which was not included with the information previously sent to you. A meeting with the rescue chiefs is scheduled for June 14, 1995. Chief T. C. Fuqua and John Chambliss will be present, and the members of the Ad Hoc Committee have been invited to attend. Submitted by, Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ Minnix Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Nickens O~ ROANp,~.~ L ti ~ ~ z c~ ~ z °v a~ 1838 ~~~~~ ~~ ~~Y~~.~.~ FIRE AND RESCUE DEPARTMENT MEMORANDUM TO: Board of Supervisors FROM: Chief Thoma qua DATE: June 8, 1995 SUBJECT: Work Session Information / M T.C. FUQUA CHIEF In 1994 the Board of Supervisors requested a review of four studies which had been developed for the Fire and Rescue Department and to consider ways to implement recommendations of the reports. This task was assigned to an Ad-Hoc Committee comprised of representatives from the volunteer fire departments, volunteer rescue squads, career fire and rescue staff and citizen representatives. The committee has completed its work and has forwarded recommendations to me for consideration. Board members have requested a work session to discuss these recommendations. In order for the Board to understand the impact of the recommendations, it is important to know the current standards in the Fire and Rescue Department. It is the policy of the department to provide fire and E.M.S. (Basic Life Support) response 24 hours a day, seven days a week. Service is provided using a combination of volunteer and career staffing. We also strive to provide Advance Life Support in addition to our B.L.S. response. Volunteers provide coverage for 118 hours per week and the career personnel provide staffing 50 hours per week at six stations (we recently increased the career staffing at Fort Lewis Rescue to 120 hours per week; volunteers cover 48 hours). The other stations are fully staffed by volunteers. 3568 PETERS CREEK ROAD NW • ROANOKE, VA 24019 • (703) 561-8070 FAX TELEPHONE (703) 561-8108 ® Recyded Paper 3 REACTION~RESPONSE CRITERIA The department has not established urban and rural service areas and this needs to be accomplished prior to changing reaction time criteria. While it would be nice to reach all of our calls in six minutes or less, this is not feasible without building more stations, changing highways, etc. Once again the establishment of urban and rural response criteria would help. Requiring duty teams to be at the station (sleep in) would be at the discretion of the volunteers and could be used if the standards are not met. If standards can be met without being at the station this would be okay. However, the County needs to be working towards providing adequate sleeping quarters for this purpose. EQUIPMENT The standardization of specifications for fire and rescue equipment has been accomplished using the committee process. For the first time we have a standard specification that all agree upon. In addition, a strategic placement committee makes recommendations as to where the next new unit will go and the rotation of equipment. STAFFING ISSUES The current staffing requirements are a minimum of three personnel on a fire engine and two on an ambulance. The National Fire Protection Association recommends in their 1500 Standard that a crew of four be assembled at the scene of a structure fire before entry is made. This does not require that four personnel be on the fire apparatus. The need for more volunteers is being addressed by the volunteer coordinator. She is constantly working on the recruitment effort. These efforts have included the formation of a recruitment and retention committee. The process not only involves the recruiting of personnel but providing the required training so that new personnel will be able to function in their position. IMPLEMENTATION I plan to put together a committee comprised of volunteer and career personnel to evaluate the recommendations of the Ad-Hoc Committee and establish a plan for implementing the ones selected. I anticipate having a work plan developed and in place by the end of summer. c: Mr. Elmer C. Hodge, Jr. June 13, 1995 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, Roanoke County vs. Merriman Sears. (b) to discuss the disposition of the County's interest in certain publicly held real estate, namely, certain properties shown on the Surplus Property List, in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. AT A REGULAR MEETING vr' ~~~ .,..rscD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on .this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information-Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Kohinke A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session 0~ p,OANp~~ ti ~ p z ~ ~ ' a? 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~~~~~ ~~ ~r~xt~r.~Z.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 14, 1995 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 61395-4 approving a specific capital expenditure ($191,000) for the acquisition by the Roanoke Regional Airport Commission Budget of an all wheel drive dump truck with snow plow. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 13, 1995. If you need further information, please do not hesitate to contact me. Sincerely, ~• ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council ® P Q~ p,OANp~~ ~ 9 Z ~ z ' a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE 1703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 14, 1995 BOARD OF SUPERVISORS H. ODELL `FUZZY" MIN NIX. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAYYBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR riILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLJNS MAGISTERIAL DISTRICT HARRY C. NICKENS ViNTO~: MAGISTERIAL DISTRICT (703) 772-2005 Mr. Vince Reynolds 4229 Toddsbury Drive Vinton, VA 24179 Dear Mr. Reynolds: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Clean Valley Council. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 13, 1995, the Board of Supervisors voted unanimously to reappoint you as a member of the Clean Valley Council for another two year term. Your new term begins on June 30, 1995, and expires on June 30, 1997. State law provides ,that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. - Sincerely, 33 H. Odel~"Fuzz " Minnix Chairman Y , Roanoke County Board of Supervisors FM/bj h Enclosures cc: Ms. Ann Masters, Executive Clean Valley Council P. O. Box 523 Roanoke, VA 24003 C~l~~txt~g ~f ~o~~t~~~~ Director, ® Re~,yc~ed P>~ 0~ AOANp~.~ a ti A 2 L7 z ~ a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 14, 1995 BOARD OF SUPERVISORS Fi. ODELL "FUZZY" MINN(X, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHIN KE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR BILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TOt•l MAGISTERIAL DISTRICT (703) 772-2005 Mr. Bobby G. Semones 1542 South Pacific Drive Vinton, VA 24179 Dear Mr. Semones: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 13, 1995, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Vinton Magisterial District. Your new term will begin on June 30, 1995, and expires on June 30, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, I (.~ ~j 3 H. Odel "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors FM/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation C~.~~txc#~ ~~ ~ a~t~o~~e ® Recycled paper O~ POANp~~ a ~ p z ~ v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772.2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 14, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHIN KE, SR., VIGE-CHAIR MAN CATAWBA MAGISTERIAL OISTRICT LEE B. EDDY WINDSOR riILLS MAGISTERIAL OISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTOPI MAGISTERIAL OISTRICT (7031 772-2005 C~o~~xtt~ ~~ ~n~x~~~e Mr. James B. Dickey 3440 Wedgewood Road, Roanoke, VA 24018 Dear Mr. Dickey: SW The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley Regional Cable TV Committee. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 13, 1995, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Regional Cable TV Committee for a three year term. Your term will begin on June 11, 1995, and expire on June 11, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, FM/bj h Enclosures cc: Mary F. Parker, Carolyn S. Ross, Gretchen Shine, ~~~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Clerk, Roanoke City Council Clerk, Vinton Town Council General Manager, Cox Cable Roanoke ®~ o~ ROANp~~ a ~ l~ p z ~, z v a~ 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 June 14, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR BILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTO<`: MAGISTERIAL DISTRICT (703) 772-2005 Rev. Joseph A. Keaton Central Baptist Church 1502 Staunton Avenue, NW Roanoke, VA 24017 Dear Reverend Keaton: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, June 13, 1995. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, ~33 ~' H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors (2~.o~txt#~ ~f ~a~~~.~P ® R«.yaed P~ O~~ ANA ti ,- p z - a COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~C~ix~~g ~~ ~.~~x~.~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 MEMORANDUM BOARD OF SUPERVISORS H. ODELL `FUZZY` MINNfX. CHAIRMAN GVE SPRING MAGISTERIAL OtSTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN GTAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR IiILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772.2005 TO: Members, Board of Superv' ors (Fax to BIJ, EGK, HCN) Elmer Hodge i, ~~; FROM: H. Odell "Fuzzy" Minni ~j `' ` '~ ~~ DATE: June 1, 19 9 5 SUBJECT: VIRGINIA TOWERS, INCORPORATED REQUEST FOR TOWER ON READ MOUNTAIN I received a call last week from Maryellen Goodlatte, Counsel for Virginia Towers, Incorporated. She apologized to the Board for not being better prepared and having some alternate suggestions to offer that might be acceptable to the Board. She has asked that the Board of Supervisors might vote to reconsider, not to approve the request in its present form, but to allow Virginia Towers, Incorporated-the opportunity to modify its proposal by lowering and camouflaging the tower so that it will blend into the environment. She also would like to try the same balloon test which was allowed on Bent Mountain. This appears to be a fair and reasonable request, and I will move at our next meeting that we vote to reconsider to allow them to make another presentation. I have also asked Elmer to look for another location for the antennae, maybe on a mountain where some antennas are already located. FM/bj h cc: Terry Harrington Paul Mahoney Mary Allen ®~ ~ ~ ~, _~ '~ M E M O R A N D U M To: Board of Supervisors From: Elmer C. Hodge Date: May 31, 1995 Subject: Urban Partnership Membership Last week each of you received information from the Virginia Chamber of Commerce regarding the Urban Issues Forum on June 15 in Norfolk. Since then, I have worked through details of membership with Neal Barber, the Director, and at your next meeting will be asking for funding out of this year's budget. The membership fee is a one-time, $10,000 contribution rather than an annual payment and entitles us, as it does each participa- ting locality, to four appointments. The Chairman and County Administrator are included as well as two at-large business representatives. We can submit the names of the business representatives at a later date. If we join before the conference on the 15th, we will not have to pay the registration fee of $75 per person. Because this is a one-time fee, I would like to proceed with membership out of this year's budget and save the registration fee. I will prepare an agenda item to that effect unless I hear from you otherwise. ECH/meh cc - Ms. Mary H. Allen O~ ROAN ,~.~ ~' ~ z ~ rasa COUNTY A ELMER C. HI (703) 772-2~ /t1" S'a- 3 ~~-~ ~ axis 1 ~~ `~ ~ ~~ ~ ~ ~ ~~ ~~ ~n ,d~D °,~, TO: FROM: ..,.~ ~ Y ~ , lv ~c;xens (P" SATE: ' May 2 3 19 9 5 SUBJECT: VWCC BOARD APPOINTMENT BARD OF SUPERVISORS L "FUZZY" MINNIX, CHAIRMAN IE SPRING MAGISTERIAL DISTRICT ~HINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY .OR IiILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C NICKENS VINTOf•7 MAGISTERIAL DISTRICT (703) 772.2005 Following our last Board Meeting, I contacted Dr. Downs of VWCC to inform him that Roanoke County was not including funding in our budget for their capital improvements as he had requested. I also asked if he would like to recommend someone for appointment to the VWCC Board since Mrs. Jean Glontz is not eligible for reappointment. Dr. Down will provide me with his recommendation prior to our June 13, 1995 meeting. HCN/bjh cc: Elmer Hodge Mary Allen ® Re~yded Paper 5/22/95 4:21 pm Mary Allen Lee Eddy called to say that he was going to nominate Mr. Osborne to SPDC at tomorrow's meeting. He gave me address and telephone number: Mr. J. Lee Osborne 5152 Falcon Ridge Road Roanoke, VA 24014 Home: 772-4761 Office: 982-0234 Brenda • • ~~ ~'' I ~, ~ f l\ ~~,~ ~, 5/23/95 ~~ 8:09 am ~~~~~ Message from Harry Nickens Brenda At our next Board Meeting, if you would, add to the Consent Agenda the name of James B. Dickey as a reappointment to the Cablevision Committee as a County representative. Also add Vince Reynolds as a County representative reappointment to the Clean Valley Council. Thank you. • • 5/19/95 8:19 am Brenda Please include on the next Board agenda under consent, appointments to committees, Mr. L. T. McGhee, reappointment to the Board of Zoning Appeals. Also, Mrs. Pat Dean, reappointment to the Fifth Planning District Commission, with a note on the agenda that Mrs. Dean has agreed to not be our representative on the Executive Committee. Thank you. Harry Nickens ~~ ~3 5/22/95 8:28 am Message from Harry Nickens Brenda, if you would, add to in June, the name of Bobby Parks & Recreation Advisory ~~~ the consent agent at the first meeting G. Semones as a reappointment to the Commission for the Vinton District. Brenda Budget Calendar FY 1995-96 ~~ 2/14/95 Finalize vehicle inventory, mid-year budget report -projections Finalize revenue projections 2/17/95 Departmental budgets due to Budget Department 2/17 to 3/3/95 Budget Department review of budgets 2/28/95 Budget work session- revenues, mid-year expend., vehicle inventory Public Hearing: General comment on FY1995-96 budget 3/8 to 3/31/95 Budget Team Meetings/Citizen's Budget Review Committee Prioritized Addbacks, Capital Improvements, Presentation of Departmental budgets, Discussion of Funding Issues 3/8 Citizen's Committee 3/13 Internal Support and Operations Budget Team (ISOP) 3/15 Courts/State Agencies; Community Services Budget Team 3/17 Public Safety Budget Team 3/20 Internal Support and Operations 3/22 Courts/State Agencies; Community Services 3/24 Public Safety 3/29 Citizen's Committee-Isop, Community Services 4/5 Citizen's Committee-Public Safety, Courts/State Agencies 4/19 Citizen's Committee-CIP, Final proposal 3/14/95 Budget work session -joint work session with School Board 3/27-3/31/95 Team budget presentations to County Administrator 3/28/95 Public Hearing: Tax Rates and Tax Assessment Increase(101 %) Joint budget work session with School Board 4/1/95 School Board presents budget to Board of Supervisors 4/4/95 Special Meeting -Adopt Tax Rates 4/11/95 Volunteer Rescue and Fire Chiefs budget work session 4/25/95 Budget work session: Health Insurance; Human Service, Social Service and Cultural Agency presentations 5/9/95 Proposed Budget; Adopt School Budget; Budget work session 5/23/95 Public Hearing: FY1995-96 Proposed Budget 6/13/95 Budget Adoption; Adopt CIP; First reading of Appropriation Ordinance 6/27/95 Second Reading of Appropriation Ordinance M: ~P~VANCEIBUDGCTW orlun~a\CA41,pNC. W P Budget Calendar FY 1995-96 2/14/95 Finalize vehicle inventory, mid-year budget report -projections. Finalize revenue projections. 2/17/95 Departmental budgets due to Budget Department. 2/17 to 3/3/95 Budget Department review of budgets. 2/28/95 Budget work session-revenues, mid-year expend., vehicle inventory. Public Hearing: General comment on FY1995-96 budget. 3/8 to 3/31/95 Budget Team Meetings/Citizen's Budget Review Committee: Prioritized Addbacks, Capital Improvements, Presentation of Departmental budgets, Discussion of Funding Issues 3/8 Citizen's Committee 3/13 Internal Support and Operations Budget Team (ISOP) 3/15 Courts/State Agencies; Community Services Budget Team 3/17 Public Safety Budget Team 3/20 Internal Support and Operations 3/22 Courts/State Agencies; Community Services ,~ ~ ~9 3/24 Public Safety ~` 3/29 Citizen's Committee-Isop, Community Services 4/5 Citizen's Committee-Public Safety, CourtsJState Agencies ~ 4/19 Citizen's Committee-CIP, Final proposal 3/27-3/31/95 Team budget presentations to County Administrator. 3/28/95 Public Hearing: Tax Rates and Tax Assessment Increase(101 %). Joint budget work session with School Board. 4/1/95 School Board presents budget to Board of Supervisors 4/4/95 Special Meeting -Budget worksession. Adopt Tax Rates. 4/11/95 Volunteer Rescue and Fire Chiefs budget worksession. 4/25/95 Budget worksession, Public hearing: Citizen discussion of budget and CIP. 5/9/95 Adoption of Budget and CIP. 5/23/95 First reading of Budget Appropriation Ordinance. 6/13/95 Second reading and adoption of Budget Appropriation Ordinance. i-i:umv,-xce~auncrnw..r.p..~wncwr 1-1 ~ ~. ~ ~ ,~ ~~ M E M O R A N D U M To: Board of Supervisors ~~ ~~~ From: Elmer C. Hodge '~I-~ NON ~. ~v G , ~ ~ ~~ ~. Date: April 21, 1995 ~' ~~ ~~,,,,~}~> rv~ ~; Subject: Camp Roanoke Attached for your review is a draft proposal for capital improvements for Camp Roanoke. If you have not had the opportunity to visit that beautiful facility in the past few months, you should do so. With a lot of volunteer, inmate, and staff effort, we have been able to get the buildings in shape to be used this summer for day camps. There is still quite a lot to be done to the cabins, the recreation areas, including the swimming pool, and the kitchen. The demand for this facility is surprisingly high, and there is a lot of community support. We believe that it will take a significant capital program to make this what we want it to be. The Parks and Recreation Advisory Commission will be working through this proposal with the staff in the next few weeks, but I wanted you to get a copy so you will be informed in case you get any questions. Pete Haislip thinks he can raise $150,000 in capital from the business community if we can provide an incentive program. I would like to give him the opportunity to do so. It may be that we can only allocate an incentive fund of $75,000 a year for the next two years, but that would get us started in our fund-raising efforts. I would appreciate your thoughts and questions on this. Following a review by the Advisory Commission, we will bring this to you as part of the budget and CIP request. ECH/meh Attachment Dr ~ff~ I. CURRENT RENOVATION STATUS There have been significant improvements made to Camp Roanoke during the past six months. Parks and inmate labor crews have done major brush clean-up throughout the entire site. The tennis and basketball courts have been cleaned and will be usable for the summer. Railings have been placed on all bridges, and some of the 14 buildings have been cleaned and painted. A parking lot is being constructed next to the dining hall which will improve parking and traffic flow at the site. Even more exciting are the ongoing renovations that will allow for the operation, this summer, of two, one week DARE day camp programs, and the Ropes and Initiatives course. To be fully operational by June 1, over $25,000 has been allocated from current fee class accounts and general operating revenue to finish the dining hall facility and two additional program buildings. This includes the complete renovation of three bathrooms, all new electrical wiring, and new windows and doors for three buildings. When completed, there will be three secure indoor meeting/program rooms, separate male and female bathrooms, and appropriate storage space. While these buildings will support the DARE program and ropes course, they will also be available for picnic shelter rentals and other private/public groups looking for meeting or training space. II. CAMP ROANOKE CAPITAL IMPROVEMENT PLAN Below is an updated Capital Improvement budget that factors in the renovations made to date. There can be no residential use of Camp Roanoke until these renovations are complete and the necessary equipment is purchased. The Capital Campaign will highlight these needs and will present opportunities for businesses, etc. to adopt a cabin or building. Staff are also working with the General Services and Utility Departments to assist us in certain construction activities, on a time available basis. This could greatly reduce the renovation cost in certain areas. This plan has also been included in the CIP recently submitted to the budget office. Hopefully, the Board will choose to fund some of the items. 1 CAPITAL IMPROVEMENT BUDGET 1. Pool: new construction, filters and accessories ...... $100,000 2. Dining Hall: - Apartment; for security and lodging for director ......15,000 - Appliances; 2 freezers, 2 refrigerators, 2 range stoves, 1 dishwasher, 1 ice machine .............14,700 - Kitchen accessories; stainless steel shelving, stainless pots and pans, all utensils, etc. ........... 5,000 - 50 stacking chairs ......................... 2,500 - 20 folding tables .......................... 2,000 3. Electrical: Re-wire all cabins, underground cable ...... 5,000 4. Plumbing: Staff house, cabin restroom and new lines ... 5,000 5. Furniture: Couches and chairs throughout the camp .... 5,000 6. 8 Cabins: Materials -roofing, windows, painting ...... 10,000 7. Staff cabin: Materials -plumbing, new roof, windows ... 4,000 8. Wooden bunks: Lumber for 100 beds ............. 5,000 9. Mattress: 100 mattresses for the cabins ............ 6,000 10. Lockers: 80 lockers for the residents .............. 3,000 11. Cabin bathhouse: Materials -fixtures, windows, roof ... 4,000 12. Conference Lodge: materials -windows, flooring etc. ... 8,000 13. Sand Volleyball Court: material ................. 2,000 14. Start Up Costs: Games, fishing poles, canoes, etc. .....10,000 15. Landscaping and erosion control .................10,000 16. Tower for the ropes course .................... 8,000 17. Labor ..................................26,000 18. Asphalt tennis/basketball court ..................15,000 19. Contingency ............................ 30.000 TOTAL: 295 200 2 III. CAPITAL CAMPAIGN Ricky Showalter, a Recreation division Program Coordinator is proceeding with the development of a Capital Fundraising Campaign. Listed below is a brief outline of the plan of action for this program. The one issue that needs to be addressed is the level of capital support from the County. This is particularly important as one of the things we learned is that most successful capital campaigns start with a significant cash commitment already on hand. It would help if we could start the campaign with a $150,000 challenge grant from the County. This would certainly be a strong motivator and selling point as we approach Roanoke Valley businesses for their support. Your thoughts and/or strategies on this subject would be greatly appreciated. 1. Capital Campaign a. Identify and recruit a steering committee of 8-10 people to spearhead the fundraising campaign. b. Develop a mission statement for the committee. c. Identify businesses, clubs and organizations that are potential contributors to the camp. 2. Matching Funds a. Ask the Board of Supervisors to support a dollar to dollar matching fund or up front "Challenge Money" that can be used to influence the community throughout the campaign in all publicity and presentations. Another approach may be to include money in the CIP so we can continue the development process. 3. Publicity/Marketing a. Develop a brochure and information packet that can be used for fund raising. b. Develop a Case Statement (information packet) to be used by the fundraising committee when meeting with potential prospects. c. Develop a short video that can be used for marketing of the camp and help with the fundraising campaign. d. Work with Anne Marie Green on the press release for the Capital Fundraising Campaign. e. Continue to keep a chronology of events at the camp. Constantly update the slide presentation that will be used in presentations to potential groups who may contribute. 4. Master Plan a. Update the site plan to be used as a visual in presentations. b. Upgrade the needs list for the camp, i. e. , renovation needs and cost per buildings that can be used in the adopt a building, program, etc. 5. Schedule presentations to potential contributors. 3 IV. MANAGEMENT PLAN/OPERATING BUDGET Ricky Showalter will also serve as renovation project manager as well as the Camp Roanoke Facilities Manager. In this capacity, he will oversee the initial Camp renovations, program development, operational management, and will coordinate facility and grounds maintenance. The existing Outdoor Education staff and program will be integrated into the overall operation, as this facility and setting are very compatible with the needs of the existing Outdoor Education programs. The Outdoor Education staff will take a lead role in the development and marketing of the Ropes and Initiatives Course and will coordinate the adventure programming option for Camp Roanoke programs and camps. To assist staff, and to provide the on-site day to day management of this facility, Parks and Recreation anticipates requesting the addition of a new Assistant Recreation Supervisor to serve as the Camp Roanoke Manager. This person, in addition to day to day facility management, would be ultimately responsible to develop and implement marketing plans for all major program areas, serve as Camp Director for both the DARE and Traditional Camp programs, coordinate day to day maintenance, and provide supplemental security to Camp Roanoke and the Spring Hollow Reservoir site. It is projected this staff member will be needed in FY 97-98. In anticipation of being operational for limited day use by July 1, 1995, staff have also requested basic operating cost for utilities, maintenance and janitorial supplies. At a minunum, the department must have utility and operating money as these expenses will occur this summer. This will allow for minunal operations to take place in FY 95-96 and FY 96-97. The total requested in the FY 95-96 budget is as follows: Personnel: Part-time 2,000 Operating Utilities 4, 900 Janitorial Supplies 2,000 Capital Equipment: Security System 2,000 10 900 4 V. PROGRAM/OPERATIONS In developing an operational plan, staff looked at numerous programming options. These options factored in the camp location, physical layout, topography, existing infrastructure, the current recreation program mix, needs of the community, and the structure of the Parks and Recreation Department. Financial projections were included beginning with FY 97-98, as this is the projected first year of full operation. After a thorough review, staff have recommended a program plan with four major components, as follows: 1. DARE Camp and Traditional Residential Camp 2. Ropes and Initiatives/ Training Site 3. Community Group Rentals 4. Environmental Education- Roanoke County Schools Please keep in mind that there are many more activities, programs, and events that can and will be programmed at the site. For the purposes of this report, I tried to focus on what we felt were the most important. Staff are recommending two different types of residential camp programs: a DARE residential Camp and a Traditional Residential Camp. The DARE camp, as outlined below, is designed for a specific group of people with a very specific social and educational purpose. The Traditional camp will be open to youth of all ages and will provide all citizens the opportunity to participate in a quality residential camp experience. A. DARE CAMP The DARE (Drug and Alcohol Resistance Education) camp program is a cooperative program of the Parks and Recreation Department, the Police Department, and the Roanoke County School System. It is viewed as an extension of the school based DARE program. In the school program, five County Police DARE officers provide, in cooperation with the school personnel, a series of drug education and awareness programs designed to prevent drug and alcohol use and abuse by young children. These officers have daily contact with numerous students throughout the school year. However, when the school year ends so does the DARE program, leaving some children without a summer program to support the DARE program's goals and ideals. The Roanoke County DARE camp experience, as envisioned by staff, is designed to provide a more in-depth drug awareness program to children who are considered at risk. It is modeled after the program developed by the city of Salem with one significant difference. Salem offers, at no cost, eve 6th grade child in the city the opportunity to attend a one week session. In contrast, we are recommending four, one week sessions 5 to accommodate a maximum of 240 children. (The other four weeks would be dedicated to the traditional camp program designed to generate revenue above the direct cost.) This decision was made for financial reasons and assumes, for planning purposes only, the County will subsidize future residential DARE camps 100%. The per child cost of sending one child to DARE camp is $144.00 per week. Direct cost to operate a camp for 240 children would be $35,000. This figure does not include the administrative cost of management staff or utilities, etc. that are required to operate the overall camp. v~ '`.~' ,'~" This.. brings up several key issues: ~ '1. ~~ s the Count willing to subsidize the DARE camp 100 % like the cities of Y alem and Roanoke? (Roanoke sends 300 children to a DARE camp at mith Mtn. 4-H center) 2. ~ould the DARE camp be open to more six grade children in Roanoke ounty. (There are 960 sixth grade children eligible in Roanoke County) ~~ a`~ 3. S ould the County offer a 50% subsidy and expand the program to more c unty youth? 4. ould we charge full fees? ~l~~~fl a are questions that must be answered to allow staff to prepare the appropriate get and operating plan. An important fact that needs to be highlighted is the time, effort, and resources that the Roanoke County Police Department has dedicated to the summer DARE program. Essentially, it is a Police Department program operated in cooperation with Parks and Recreation. The Police have allocated four DARE officers as full-time camp counselors. In addition, they will be rotating in additional staff for special program presentations and to provide additional staff for Ropes and Initiatives and adventure trips. The DARE camp would not be possible without them. B. TRADITIONAL CAMP The traditional camp would also be offered for four, one week sessions and would utilize the same Parks and Recreation staff as the DARE program. The camp would be open to all youth with several different programming options available, i. e. , traditional and adventure camps. Traditional camp activities would include: fishing, hiking, outdoor living skills, archery, fishing, ropes and initiatives, swimming, arts, crafts, etc. Adventure camp activities would include those items in the traditional camp as well as the following options: rockclimbing, kayaking, canoeing, caving, whitewater rafting, etc. 6 These camps would be fee based and designed to cover all program costs, as well as generating additional revenue to help offset the cost of operating the camp. Weekly fees would run from $175.00 to $225.00 per week, depending on the option chosen. Attendance and Financial Projections: Traditional Came 1997-98 Registrations = 220 Revenue: 220 children X $215 = $47,300 Expense: 220 children X $150 = 33 000 NET = 14 300 *DARE Came 1997-98 Attendance=240 Revenue: _ -0- Expense: = 35 000 NET = 35 00~ *Assumes the County provides 100 % subsidy C. ROPES AND II~TITIATIVES /TRAINING A ropes and initiatives course is a series of individual and group obstacles and challenges, set in a natural environment, designed to promote personal and team growth, self confidence, and trust. This program has also proven to be extremely popular with school groups, clubs, and private businesses as a way to improve communication and teamwork within their classes or work groups. The Roanoke Valley has limited competition for a ropes courses program. The existing facilities have either ceased operations or greatly curtailed their offerings. Consequently, there is an existing and available market for Ropes and Initiatives. In addition, the Ropes course will be a part of the program curriculum for the DARE, Traditional, and Adventure Camps that will be offered. This program and facility will also be available to the County for the internal management and teamwork training program. Attendance/Financial Projections 1997-98 Attendance: 800 Revenue: 800 X $30 = $24,000 Expense: 12 000 NET: = 12 000 7 D. COMMUNITY GROUP RENTALS Camp Roanoke will have two components to the rental program: picnic pavilion and residential cabins for church or community retreats. The picnic pavilion is the largest in the Roanoke Valley and generated a significant amount of community use when operated by the YMCA. Corporations, church groups, and families utilized these facilities almost every weekend during the peak spring and summer season. As a matter of fact, Parks and Recreation has already received requests for rental use for the coming summer. This facility can offer a package that includes the large pavilion, horseshoes, basketball, baseball, hiking, lawn games, and a group campfire area, all in a private, natural setting. This facility will be in high demand when a swimming pool is available. *Projected pavilion rentals 1997-98: 20 rentals X $150 $3,000 Staffing 1.000 NET: 2000 ~-~ a ~--~ *Revenue will increase significantly if the pool is available ~~u ~,~~' ,.~ -~ ~fz E. RESIDENTIAL RETREAT RENTALS ~ ~--~~~ ~~ jy1't"~ , ,,.; c~ Another major component to the rental program would be the marketing of the cam as a weekend retreat center for church groups, boy/girl scouts, and other community groups and organizations. Preliminary research indicates there is a need for facilities like Camp Roanoke, particularly with its convenient location and amenities. The program would allow a group to rent the camp with kitchen privileges for one or more nights during established non-programmed times. Groups would be responsible for providing their own bedding, food, and staff. The groups would have access to all recreational facilities and equipment on site. Projected group rentals 1997-98: ~kY~~~. 1,000 people X $10.00 per night $10,000 ~ Expenses 2 500 NET: 7 500 y F. ENVIRONMENTAL EDUCATION - ROANOI Another area with significant potential is for an en it classroom for Roanoke County Schools. Many chi and innovative ways to teach about the enviro e; excellent site for this type of activity, particularly Reservoir. Staff have approached the school system work needs to be done in this area. rental and/or outdoor educatio systems are seeking alterna ~ e Camp Roanoke would an its proximity to g Hollow concept, however, more f 8 VI. BUDGET SUMMARY For the purposes of this report, financial projections start with the FY 97-98 budget year. AssumQtions: 1. The County will fund the complete request, including 100 % subsidy for DARE Camps (240 kids). 2. The residential camp will open in FY97-98. 3. Programs will perform as projected. FY 97-98 Financial Projections Administration: Personnel/Operating Expense 38,238 Programming: (DARE & Trad. Camps) Revenue 34,400 Expense 55,592 NET 21 192 Rentals: Revenue 13,000 Expenses 3.500 NET 9.500 Ropes Course: Revenue 24,000 Expense 12,000 NET 12,000 TOTAL FY 97-98 REVENUE 71,400 EXPENSES 109.330 NET 37 930 It is expected that net revenues for all program areas will increase in subsequent years as programs develop. 9 ISSUES TO BE ADDRESSED Appropriate $150,000 to establish a Capital Development Challenge Fund for Camp Roanoke; 2. Appropriate $10,000 for the FY 95-96 Camp Roanoke Operating Budget; Determine the level of subsidy, if any, for the DARE Camp program. 10 Printed by Mary Allen / ADM01 4/28/95 1:42pm From: Jon Hartley / ADMO1 11 To: Mary Allen / ADMO1 .5"~, , Subject: ~ // fwd: BOS Work Session on 5/9 on Manufactured Home Amendments --------------------------------------- ===NOTE====------=====4/27/95=12:09pm== Terry and Elmer have talked about a joint work session of the Commission and Board to discuss the recent Code changes for manufactured homes and how the County might address them. In order for the Commission and Board to discuss the issues before a draft is prepared and blessed by the Commission for public hearing, 5/9 is the only BOS meeting available. Amendments must be adopted by July 1 to comply with the effective date of the Code. Please note this for the 5/9 agenda and let me know where it stands. Also I believe the Commission would prefer, if possible, a set time so they know when to be here. Fwd=by:=Mary=Allen=/___________________ Fwd to: Jon Hartley / ADMO1 ....................................... Per our conversation at 1:30 p.m. You are going to send memo to the Board for 5/9 meeting describing schedule etc. for manufactured homes. The Planning Commission will go ahead with public hearing on 6/6. Then we will schedule a joint work session for June 13 with Board of Supervisors/Planning Commission. Let me know if this is O.K. with Terry. Page: 1 ~! p~c~~od~ MAY 3 11995 U May 30, 1995 TO: Elmer Hodge, County Administrator FROM: Spencer Watts, Library Director SUBJECT: Library Board Vacancy R' eryis._.,moving this week, I assume that her resignation is immediate . .7 Mrs. Van Riper was appointed to serve the unexpired term of Mrs. Dorothy Shifflett. The term---af-_-appo.ix3.tment for this particular board seat will expire orb December 31, 1995.`', Attached, please find a letter of resignation submitted by Trustee Shirley Van Riper. Mrs. Van Riper served as the Catawba representative on the Library Board of Trustees. Since Mrs. Van c: Don Myers Mary Allen ~~~ i ~ c~-~ a. ~u-~'"~ ,~~p~ ~ ~~ ~~~ 'i~a~~t~e ~ ~~ d ~ ~~ ~ ~ ~~~ ~~ ,~ a~ , . , ~_ ~~;``~- G' G1 .~~~-. -- ~ -. m ~~- R May 29, 1995 Spencer Watts, Ed Kohinke and the Roanoke County Board of Supervisors: I have enjoyed the challenge of representing the Catawba district on the Roanoke County Library Board. My children have always enjoyed the quality of programing the dedicated personnel have put into the reading programs. With the goal of "life-long learning" in mind, I have seen the library system meet financial challenges and fast-paced advances in technology under the leadership of Mr. Watts and Diane Rosapepe. The financial resources available to them have been utilized to benefit the entire system. Benefits from the teamwork process will be felt systemwide provided budget and branch schedules can allow the development and continuation of this important communication process. Initially, upon moving to Catawba -and before I joined the library board - a friend and I enjoyed helping Glenvar librarian Pat Carter who came out to Catawba with her summer reading program. We worked together to bring quality programing to 17 children in the summer of 1992. We were fortunate to have Sports Illustrated supplement the program with incentives for the children that year. My children still have the water bottles they earned for reading required books. As a board member I enjoyed the development and programing that Belinda Smith, a longtime resident of Catawba, brought to the children. During her tenure at the book station, we had an incentive program coordinated with Toys R Us where various prizes were awarded for the books read. It was during that time that I spoke with one of the Catawba community clubs about sharing the cost of a phone line so a portable computer could be used at the station. But the security of the Catawba facility was a concern and the idea was tabled. These are some of the issues and problems I have tried to address while being active in the Catawba community and the county library board. Representation on the board from this area needs to be a part of the planning process and "life-long learning" goals of the library system. Because my family and I are moving to Salem this summer, you will need to fill my seat on the board with another representative. I hope that your selection will be someone who cares for Catawba and has strong ties to this rural community. Sincerely, r-- ~~ Shirley A. V 'per Library Board representative, Catawba Magisterial District .. ~ NAYS-LBE 6. 0-52395-9 BI;T MOTION TO ADOPT ORD AYES-B EG HCN FM NAYS-LBE I~ APPOINTMENTS 1. Board of Zoning Appeals 2. Clean Valley Council HCN NOMINATED VINCE REYNOLDS TO ANOTHER TWO-YEAR TERM EXPIRING 6/30/97. C©n -~~ i rr~ ~ _ ~ 3 3. Fifth Planning District Commission LBE NOMINATED LEE OSBORNE TO SERVE ATHREE-YEAR TERM ON THE EXEC'UT1VE COMIVIIITEE EXPIRING 6/30/98 I~ 4. Highway and Transportation Safety Commission CHIEF CEASE TO RECOMII~ND POLICE APPOINTEE HCN SUGGESTED TAMES MARTIN AS SENIOR CITIZEN LBE SUGGESTED CONTACTING APPROPRIATE ORGANIZATIONS FOR RECOMII~NDATIONS. 5. Parks & Recreation Advisory Commission Ordinance amending and reenacting Article I, Chapter 4 Amusements of the Roanoke County Code to conform this ordinance with state posting regulations for water quality and to provide authority to the Health Director to negotiate recommendations at each swimming pool site on issues related to public health and safety without exercise of regulatory or enforcement powers. (Dr. Margaret L. Rutledge, Director, Alleghany Health District) 6 .. ~ HCN NOMINATED BOBBY G. SEMONES TO ANOTHER THREE-YEAR V' TERM EXPIRING 6/30/98 6. Roanoke Valley Regional Cable TV Committee HCN NOMINATED TAMES B. DICKEY, MEMBER AT LARGE, FOR ANOTHER TREE-YEAR TERM EXPIRING 6/11/98. ~ 7. Virginia Western Community College Board HCN CONTACTED DR. DOWNS FOR RECOMII~NDATIONS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN TIC FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVID FROM THE CONSENT AGENDA AND WII,L BE CONSIDERED SEPARATELY. R-52395-10 BLT MOTION TO ADOPT CONSENT RESO AFTER DISCUSSION OF ITEM 5 AND REMOVAL OF I'T'EM 2. URC 1. Approval of Minutes for April 25, 1995. 2. Confirmation of committee appointments to the Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, Highway and Transportation Safety Commission, Parks and Recreation Advisory Commission, and Virginia Western Community College Board. A-52395-10.a B~,T MOTION TO APPROVE WITH VWCC BOARD REMOVED FOR SEPARATE VOTE - URC ~ ROAN ~. O FL ti. Z ~ 9 ~ 2 a l3 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 TO: FRdM: DAVE: SUBJECT: Elmer Hodge Harry C. Nickens May 23, 1995 t" ~ ~.~ L.. ' e`r ~ ~~~A9 1114 ~ I f r-,.,-~-IC. ~~~-~ , 1;;-. ~ Lf BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR FiILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT /^ ~_ ~' (703) 772-2005 MAY 15 LETTER FROM JOHN CHAMBLISS TO COUNTY BOARD REGARDING THE FIRE & RESCUE DEPARTMENT AD HOC COMMITTEE RECOMMENDATIONS I would respectfully ask that this item be placed either on the June 13th Board agenda for a work session so that we can determine where we are going. I have a significant number of questions related to the recommendation document as well as some operational questions, and would like the opportunity to interact with the full Board in this regard. If June 13th is not an appropriate time because of other pressing agenda issues, then I would like to have an expeditious scheduling of this. HCN/bj h cc: John Chambliss Board Reading File ~~~~~ ~r~ ~~~~Or.~2.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 MEMORANDUM ® Recycled paper ANN NESTOR J. B. NESTOR THELMA THURMAN GERALD COOK WANDA COOK LOIS DANIEL MARTHA AGNER VIOLET GALLIA BEA OWENS RACHEL SEMANTLE IRENE LIMBURGER ED LIMBURGER MABEL BOWMAN JULIA JENNINGS IRIS PALMER ANNA WEXHAM RUSSELL WAXHAM SUE YEAGER ZELMA REAVES BOB HOUSE LOU HOUSE SHIRLEY BURROUGHS RUBY JOHNSON EDITH KELLY PAT PROCTOR MYRTLE HASH ALDENE REED CLARICE CORELL VERA DIXON PAUL ROBERTSON LOU PAUL ELOUISE GIBBS BEULAH GARRETT RUTHA KENNEDY TONY HEHN i~ Jury 4 ' 95 ?L .5~ P. 0~! ~2 Roanoke Caunty Parks and Recreation pepa~tmenE FAX P~fONE: FAQ #; _ 77~ --.~ L~ ? _ _ _ _ Total # of pages, inciudin~ cover: _ r i i ~ i t FRONT: ~__ ~-'~. ______ PHONE: .~'~~ a~~ ~ ~ _ ~ _ 35 NIESSACrE: ~,~~ ~ ' ~ -~ - ~~- . .. f, .. ~ J~.~~ 4 ' 95 2~ ~ 5~ P. 02,r0? VQ~:I..~'v'TEk.1~S F(~R CITIZENS VGLX,.rNTErR FRC..3CiR,~~ Ann Nestor J. F3. Nestor Thcima Thurman Gerald Coc7k Wanda Cook Lois Daniel Martha firer Violet Gallia Bea Gwens Rachel Semantic Irene LTmburgc~r Etl LT,amburge~r Mabel Fiawtnan Julia Jennings iris Palmer Aruia Waaham Russell Wa"~charxr Sue ~~.'eager ~eixxta Reaves Bab ~~ause Lc~u House Shirley iiurrc~ughs Ruby 3c~hnson Irdith Kelly ~'at Proctor Myrtle Hash Alclene Reed Cia~ce Cored Vera i.7ixon Pearl 12c~bertson Lou Paul Eiouise Cobbs Beulah Gasxett Rutha IC.enzredy Tonv Ilchn c-~ 3/24/95 Mary Allen Fred Anderson called regarding agenda item for June 13th Meeting at 3 p.m. (They do want to do at 3 p.m. and not wait for 7 p.m. on June 27.) Title should be something like this: Recognition of Parks & Recreation Volunteer who assisted Taxpayers While Visiting the Treasurer and Commissioner of Revenue during the Tax Season He said there were about 12 volunteers and Debbie Pitts will write board report with the names and submit it the week before the June 13th meeting. He asked that we do certificates for each and have lapel pins for them. Brenda cc: ECH P. S. to Mary Allen Only Debbie reserved the Board Meeting Room for volunteer orientation on April 7 (10-Noon), and May 14, 15, 26, 30, and 31, (8-5 p.m.) to use as place for the taxpayers to wait. I suggested that we might want to put the television in the room also so the people could watch it. She asked if we had anything we wanted to hand out, let her know. She is checking with Anne Marie Green to see if we can hand out some citizen handbooks. Also she is checking with DARE to see if they have coloring books, etc. They are going to have drinks but they will be served down near the "land books" section. Brenda Bob L. Johnson, Chairman Kit B. Kiser, Vice Chairman W. Robert Herbert Claude N. Smith Arthur M. Whittaker, Sr. Jacqueline L, Shuck, Executive Director Honorable Chairman and Members Roanoke County Board of Supervisors Raava~ ~onuu. a~oar SUBJECT: Roanoke Regional Airport Purchase of All Wheel Drive Truck with 22' Snow Blade and Hopper/Spreader Dear Gentlemen: As you are aware, Section 17(b) of the contract between the City of Roanoke, Roanoke County, and the Airport Commission requires any capital expenditure over $100,000 be approved by the Board of Supervisors of Roanoke County and the Council of the City of Roanoke. This letter is to respectfully request that the Roanoke County Board of Supervisors adopt a resolution approving the capital expenditure by the Roanoke Regional Airport Commission of approxi- mately $191,000 necessary to acquire one all wheel drive dump truck with atwenty-two foot (22') snow plow blade and slip-in hopper/spreader which will add to the efficiency of our snow removal operations, and complete our snow removal equipment acquisition program. A federal grant is expected in June which would reimburse the Commission for 90% of the cost of the acquisition and State funds have already been received to pay for the remaining 10 % of said cost. Therefore, the County will not be responsible for any part of the purchase price. If you require any further information, I would be happy to supply it. Thank you very much for your assistance. Respectfully submitted, C~~~~` Jacqueline L. Shuck Executive Director JLS:csp cc: Commission Members County Attorney County Clerk Commission Treasurer ~ ~.~ ~ ~; D ~---_ __.____ ; MAY 2 419Q5 I, 5202 Aviation Drive Roanoke, Virginia 24012-1148 (703) 362-1999 FAX (703) 563-4838 May 19, 1995 csp051995.h comet\counry.pur p`` RoAN~~F' ~, •A ~ ,~ z ~ o a? 1838 OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 June 6, 1995 .Peary o Would you please place this item on the June 13 meeting of the Board of Supervisors. Thanks, P.u th 0~ ROANp~.~ ~ A z y~ ~ 2 °v a~ 1838 PAUL M. MAHONEY COUNTY ATTORNEY 1 June 1995 OFFICE OF THE COUNTY ATTORNEY ~_~ JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY CERTIFIED MAIL Ms. Cynthia Worthington Goro, President Wayne Engineering Corporation P. O. Box 648 Cedar Falls, Iowa 50613-0648 Re: NOTICE OF PROPOSED DEBARMENT Dear Ms. Goro: The purpose of this letter is to provide you with Notice of a proposed action to debar Wayne Engineering Corporation for cause from consideration for award of future contracts by Roanoke County pursuant to the provisions of Article III of Chapter 17 of the Roanoke County Code. By this Notice, you are also provided with a reasonable opportunity to appear and be heard on this debarment. This proposed debarment will be considered by the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 13, 1995, beginning at 3:00 p.m. The causes or grounds for debarment are the unsatisfactory performance of Wayne Engineering Corporation's refuse collection vehicles and the failure of Wayne Engineering Corporation to reimburse Roanoke County for the damages caused by its defective equipment. Wayne Engineering Corporation's performance is unsatisfactory as a result of numerous mechanical, warranty, and environmental problems with these vehicles. P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 (703) 772-2007 ® Recycled Paper r Ms. Cynthia Worthington Goro Page Two 1 June 1995 Enclosed you will find a copy of Section 11-46.1 of the Code of Virginia and Article III, Chapter 17, of the Roanoke County Code which authorizes this action and which specifies the substantive and procedural requirements for debarment. Very truly yours, Paul M. Mahoney County Attorney PMM/spb cc: Leach Company Clerk, Board of Supervisors of Roanoke County bcc: Bill Rand Elaine Carver c `7 „~ _.J ROANOKE COUNTY COUNTY ATTORNEY'S OFFICE 772-2007 MEMORANDUM TO: Board of Supervisors FROM: Paul M. Mahoney SUBJECT: Salary Increase -Board of Supervisors DATE: 25 May 1995 For your information, attached you will find a copy of a legal notice, board report, and ordinance increasing the salaries of the members of the Board of Supervisors. The first reading is scheduled for June 13 and the second reading and public hearing is scheduled for June 27. /spb 6 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• In June of 1994 the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5~) percent inflation factor. SUNII~IARY OF INFORMATION The first reading of this proposed ordinance was held on June 13, 1995; the second reading and public hearing is scheduled for June 27, 1995. The proposed salary for Board members will be increased by an inflation factor of 4.8~ from $10,181 to $10,670. In addition, this ordinance establishes the additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. FISCAL IMPACTS• 4.8~ increase in Board salaries: ($488 each x 5 = $2,440). This amount has been included in the proposed budget for FY 1995-96 and will be appropriated in the Budget Appropriation Ordinance. Respectfully submitted, Diane D. Hyatt Director of Finance Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Johnson Kohinke Nickens Minnix AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY PURSIIANT TO SECTION 3.07 OF THE ROANORE COIINTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $10,161 by Ordinance and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 13, 1995; the second reading and public hearing was held on June 27, 1995. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4.8% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,670 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1995. e:\W p51 \agenda\general\salaries.ord PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 27, 1995, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY PIIRSIIANT TO SECTION 3.07 OF THE ROANORE COIINTY CHA7tTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney ~- County Attorney Roanoke County, Virginia Publish on the following dates: June 13, 1995 June 20, 1995 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN s 0~ ROANp,1,~ a ti A ~ ~ aZ C~~xxxt~ ~~ aa~xxY~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 MEMORANDUM TO: Joe Keaton FROM: Brenda Holton, Deputy Clerk DATE: June 7 , 19 9 5 SUBJECT: INVOCATION AT BOARD MEETING JUNE 13, 1995, AT 3 P.M. BRENDA J. HOLTON DEPUTY CLERK Joe, thanks so much for agreeing to present the invocation at the June 13th Board Meeting. I have been trying to broaden the list of ministers to do the invocation, as well as trying to enlist County employees who are willing to take part in the Board Meeting. Your willingness to do this on such short notice is very much appreciated, and I will call you as a reminder of the meeting next Tuesday morning. Thanks again! ® R Paper