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HomeMy WebLinkAbout7/25/1995 - Regular~ A AN ,~.~ L z ~ ~ 1838 WORKING DOCUMENT -SUBJECT TO REVISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 25, 1995 ,~ff~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Invocation: Rabbi Jerome Fox Beth Israel Synagogue 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM L-11, ACCEPTANCE OF A GRANT BY THE POLICE DEPARTMENT. LBE ASKED TO DISCUSS TWO ITEMS IN EXECUTIVE SESSION: (1) ® Recycled Paper OFFERS FOR SURPLUS WELL LOTS, AND (2) APPOINTMENT TO THE URBAN PARTNERSHIP. C. PROCLAMATIONS, RESOLUTIONS, RECOGI~TITIONS, AND AWARDS 1. Resolutions of Appreciation to Lynn Ricker and Theodore Susac for their volunteer efforts in renovating Camp Roanoke and authorization to name the dining hall in their honor. (Debbie Pitts, Assistant Recreation Director) R-72595-1 EGK MOTION TO ADOPT RESO URC MR. KICKER AND SUSAC WERE PRESENT 2. Recognition of Diane Hyatt and Laurie Gearheart for Excellence in Financial Reporting for the Comprehensive Annual Financial Report. PRESENTED TO DIANE HYATT AND LAURIE G + T 3. Recognition by the Commonwealth of Virginia of the County of Roanoke as an "Accredited Tourism Community". (Elmer Hodge, County Administrator) PRESENTED TO TIM GUBALA D. BRIEFINGS 1. Briefing from the Department of Development Services and Ombudsman. (Gardner Smith, Director of Development Services) PRESENTED BY GARDNER SMITH E. NEW BUSINESS F~ 1. Request for Funding of Utility Department Capital Improvement Program. (Gary Robertson, Utility Director) A-72595-2 HCN MOTION TO APPROVE FUNDING URC 2. Consideration of establishing an Internal Auditor Department. (Elmer Hodge, County Administrator) DEFEATED BL.T MOTION TO ESTABLISH AND ADVERTISE FOR AN INTERNAL AUDITOR TO REPORT TO THE BOARD AND THAT ECH, KEITH COOK AND BOARD DEVELOP TOB DESCRIPTION AND SAIARY. AYES- BI{T, EGK NAYS-LBE,HCN,FM F. REQUESTS FOR WORK SESSIONS 1. Status of Visioning Process and request for Work Sessions with the focus group chairpersons. (Elmer Hodge, County Administrator) WORK SESSION SET FOR 8/8/95 AT 7 P.M. PI.~-NI~TING COMII~IISSION TO BE INCLUDED (IATER MOVED TO 8Q 5/95) 2. Request for Work Session on the Vehicle Replacement Policy. (William Rand, General Services Director) WORK SESSION SET FOR 9/12/95 G. REQUESTS FOR PUBLIC ~[EARINGS NONE 3 station from Thomas, Ltd. to serve Campbell Hills (Paul Mahoney, County Attorney) 0-72595-4 EGK MOTION TO ADOPT ORD URC K. APPOINTMENTS 1. Community Corrections Resources Board LBE NOMINATED CHRIS PICKARD TO ANOTHER ONE-YEAR TERM EXPIRING AUGUST 31, 1995 MHA TO CONTACT TIM PHII'PS FOR ALTERNATE MEMBER TO REPLACE MICHAEL VUI.GAN. 2. Highway and Transportation Safety Commission 3. Urban Partnership DISCUSSED IN EXECUTIVE SESSION L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-72595-5 B T MOTION TO ADOPT CONSENT RESO WITH ADDITION OF ITEM 11, DISCUSSION OF ITEM 3 AND REMOVAL FOR SEPARATE VOTE OF ITEM 7. URC 5 H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA LBE MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR 8/22/95 - URC 1. Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at Red Lane Extension and I-81, Catawba Magisterial District, upon the petition of Hughes Associates/West Salem Baptist Church. I. FIRST READING OF ORDINANCES 1. Ordinance authorizing the release reconveyance of utility easements (South Loop Water Transmission Line) to James W. and Mary A. McCaden, C. John and Jane P. Renick, Allen R. Jr. and Jane C. Bryant, Roamn F. and Polly Kanode, Bennie L. and Jean P. Wertz, Wanda M. Kettleson, Phyllis A. Secrest, Norma J. Sigmon. (Paul Mahoney, County Attorney) BLT MOTION TO APPROVE 1ST READING 2ND - 8/22/95 - URC J. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of an easement to Appalachian Power Company for underground electric service across a portion of a surplus well lot in Highfields Subdivision. (Paul Mahoney, County Attorney) 0-72595-3 LBE MOTION TO ADOPT ORD URC 2. Ordinance authorizing donation of sanitary sewer pump 4 1. Approval of Minutes for May 23, 1995, June 13, 1995 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and the Library Board. A-72595-5.a 3. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. A-72595-S.b LBE SUGGESTED SPECIFIC STAGGERED TERMS FOR BOARD OF TRUSTEES. ECH TO CHECK WITH TCF 4. Request from the School Board for $22,500 grant appropriation to the School Grant Fund for the Roanoke Area Tech Prep Consortium. A-72595-5.c 5. Request from the School Board for $667,025 grant appropriation to the School Capital Fund for the Virginia Public School Authority Equipment Grant. A-72595-S.d 6. Request from the School Board for $2,873,696 appropriation to the 1995/96 Regional Special Education Fund. A-72595-5.e 7. Request for funds to conduct a survey of the need for a four-year state university in the Roanoke Valley. A-72595-5.f BLOT MOTION TO APPROVE .AYES-BI;T,EGK,HCN,FM NAYS-LBE HCN ASKED THAT BOARD BE GIVEN A COPY OF THE SURVEY QUESTIOr~yAIRE. 6 8. Request for acceptance of Old Locke Court, Canterbury Park, Section 7 in the VDOT Secondary System. R-72595-5.g 9. Request for acceptance of Tulip Lane and Sunflower Drive, Edgemont of Vinton, Section 1, into the VDOT Secondary System. R-72595-5.h 10. Resolution supporting the inclusion of Roanoke County within the Appalachian Regional Commission boundaries. R-72595-5.i LBE ASKED THAT SENATORS WARNER AND ROBB BE INCLUDED IN THE RESOLUTION. 11. Acceptance of a Grant by the Police Department for Community Crime Prevention Services. r-72595-5.i M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Tohnson: (1) Received copy of a letter from Gary Everhardt, Blue Ridge Parkway to VDOT regarding options for Route 221. Asked that it be included in record at the public hearing on the road improvements and that board get coTies. ~2) Asked about responses to meeting on Williamson Road beautification project. ECH advised staff is still reviewed and will have information by 8/22/95 meeting. (3 Asked ECH to check on whether VDOT is mewing weeds in median strips such as Peters Creek Road. Supervisor Kohinke: (1) Asked for an update on the Hanging Rock project on 8/22/95. (2) Thanked staff for tour of Camp Roanoke and the reservoir. Supervisor Eddy: (1) Asked if problem regarding noise complaints at Corrugated Container had been resolved? ECH advised he will check and 7 report back. ~) Reported that at joint meeting with Roanoke City, there was discussion on a metro transportation district and asked what had been done since. ECH advised he contacted Bob Herbert and their staff will make presentation to our staff within next several weeks. (3) Advised he received memo from PMM regarding changes in state law increasing fines for disabled parking violations. Felt local ordinance should be consistent with state code. ~) Asked about the assessment of forestry land. ECH described what staff will be doing regarding productive and non productive designations. (5) Received Board consensus to pursue the possibility of purchasing the necessary equipment to televise work sessions from the 4th floor. Supervisor Nickens: Asked for a briefing from Terry Harrin on on the Wolf Creek development. Supervisor Minnix: ~2,) Asked ECH for possible recommendations to look at privatizing services that would guarantee no employee would be laid off. ~2) Announced that he had asked about the citizen who complained because he couldn't play golf at a county park, and was advised the safety factor was that when mowing the parks, the balls come out at up to speeds of 100 mph. ECH has written to the individual explaining the problem. (3) Announced that he and ECH were invited by the Radford University president to the Hotel Roanoke, and that he would like to tie Radford more closely with the Roanoke Valley. (5) Announced he felt the Commonwealth Games were very successful and asked for a report on the economic impact. ~5) Advised that he has asked for a resolution of appreciation to those involved with the New Century Council to be brought to the 8/22/95 meeting. N. CITIZENS' COD~IlVIENTS AND COM1ViUNICATIONS NONE O. REPORTS BL.T MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS 6 AND 8-UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 1995 5. Bond Project Status Report 6. Report on the possibility of periodic cleanout of drainage culverts. LBE SUGGESTED THAT INSPECTIONS BE CONDUCTED WITH DRAINAGE PROGRAM. LBE REQUESTED A WORK SESSION WITH VDOT NO CONSENSUS ON SETTING WORK SESSION 7. Additions to the VDOT Secondary System effective June 1995. 8. Report of Claims Activity for the Self-Insurance Program. PMM ADVISED BOARD OF TRUSTEES WILL BRING A REPORT BACK ON PROGRAM WITHIN NEXT MONTH AND WILL INCLUDE INFO ON INSURANCE RESERVES. RECESS - 5:10 P.M. RECONVENE FOR WORK SESSION - 5:20 P.M. P. WORK SESSION 1. Work Session on Revenue Projection Methodology PRESENTED BY DIANE HYATT AND BRENT ROBERTSON. 9 DISCUSSION WITH BILL CLt~Rx, ROANOKE CITY REGARDING THE PETERS CREEK WATERSHED DETENTION PONDS. DISCUSSED FURTHER IN EXECUTIVE SESSION. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel pertaining to actual or probably litigation, i.e. Wayne Engineering; 2.1-344 A (3) Discussion of the acquisition of real property for public purpose; 2.1-344 A (5) Discussion concerning a prospective business or industry where no previous announcement has been made; (3) Disposition of surplus real estate; and (1) Appointment to Urban Partnership. BLT MOTION TO GO INTO EXECUTIVE SESSION AT 6:10 P.M. URC R CERTIFICATION OF EXECUTIVE SESSION R-72595-6 HCN MOTION TO RETURN TO OPEN SESSION AT 7:01 P.M. AND ADOPT CERTIFICATION RESOLUTION. BOARD WILL COri7CINiTE EXECUTIVE SESSION FOLLOWING PUBLIC F[]EARINGS - URC EVENING SESSION S. PUBLIC HEARINGS 1. Public Hearing and resolution on the acquisition by condemnation or other means of an easement across property awned by Guenther Gass; and. entering and taking an easement across such property prior to or during condemnation proceeding to construct and install a sewer line to supply public water to the Dixie Cavern and West Roanoke County area. (William B. Hopkins, Jr.) R-72595-7 HCN MOTION TO ADOPT RESO URC 10 T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to operate a private horse stable located at 8411 Olsen Road, Hollins Magisterial District, upon the petition of Robert E. Murphy. (Terry Harrington, Planning and Zoning Director) 0-72595-8 BI;T MOTION TO ADOPT ORD URC 2. Ordinance to amend Section 30-93-14 of the Roanoke County Zoning Ordinance to revise the sign regulations for shopping centers, upon the petition of Roanoke County Planning Commission. (Terry Harrington, Planning and Zoning Director) 0-72595-9 LBE MOTION TO ADOPT ORD URC 3. Reconsideration of Ordinance authorizing a Special Use Permit to construct a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road, Hollins Magisterial District, upon the petition of Virginia Towers, Inc. (Terry Harrington, Director of Planning and Zoning) 0-72595-10 BI.~T MOTION TO DENY SPECIAL USE PERMIT AYES-BI.~T,LBE,FM NAYS-EGK,HCN 3 CITIZENS SPOKE U. CITIZEN CONIlV~NTS AND CONIIVIUNICATIONS NONE 11 V. EXECUTIVE SESSION BI.~T MOTION TO GO INTO EXECUTIVE SESSION AT 8:03 TO DISCUSS THOSE ITEMS OUTLINED AT EARLIER EXECUTIVE SESSION - URC W. CERTIFICATION OF EXECUTIVE SESSION R-72595-11 BI;T MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 8:49 P.M. - URC V. ADJOITRNMENT BL1 MOTION TO ADTOURN TO AUGUST 8, 1995 AT 7:00 P.M. FOR WORK SESSION ON VISIONING PROCESS AT 8:50 P.M. - UW (NOTE: WORK SESSION HAS BEEN MOVED TO AUGUST l 5,1995) 12 ~ pOAN ,~.~ 2 p a z ~ 13 ~~ ~.~~xx~~.~.e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 25, 1995 ~ff~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored 6y Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Rabbi Jerome Fox Beth Israel Synagogue 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolutions of Appreciation to Lynn Ricker and Theodore i ® Recycled Paper Susac for their volunteer efforts in renovating Camp Roanoke and authorization to name the dining hall in their honor. (Debbie Pitts, Assistant Recreation Director) D. E. F. G. H. 2. Recognition of Diane Hyatt and Laurie Gearheart for Excellence in Financial Reporting for the Comprehensive Annual Financial Report. 3. Recognition by the Commonwealth of Virginia of the County of Roanoke as an "Accredited Tourism Community". (Elmer Hodge, County Administrator) BRIEFINGS 1. Briefing from the Department of Development Services and Ombudsman. (Gardner Smith, Director of Development Services) NEW BUSINESS 1. Request for Funding of Utility Department Capital Improvement Program. (Gary Robertson, Utility Director) 2. Consideration of establishing an Internal Auditor Department. (Elmer Hodge, County Administrator) REQUESTS FOR WORK SESSIONS 1. Status of Visioning Process and request for Work Sessions with the focus group chairpersons. (Elmer Hodge, County Administrator) 2. Request for Work Session on the Vehicle Replacement Policy. (William Rand, General Services Director) REQUESTS FOR PUBLIC HEARINGS REQUEST FOR PUBLIC HEARING AND FIRST READING a OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at Red Lane Extension and I-81, Catawba Magisterial District, upon the petition of Hughes Associates/West Salem Baptist Church. I. FIRST READING OF ORDINANCES 1. Ordinance authorizing the release reconveyance of utility easements (South Loop Water Transmission Line) to James W. and Mary A. McCaden, C. John and Jane P. Renick, Allen R. Jr. and Jane C. Bryant, Roamn F. and Polly Kanode, Bennie L. and Jean P. Wertz, Wanda M. Kettleson, Phyllis A. Secrest, Norma J. Sigmon. (Paul Mahoney, County Attorney) J. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of an easement to Appalachian Power Company for underground electric service across a portion of a surplus well lot in Highfields Subdivision. (Paul Mahoney, County Attorney) 2. Ordinance authorizing donation of sanitary sewer pump station from Thomas, Ltd. to serve Campbell Hills (Paul Mahoney, County Attorney) K. APPOINTMENTS 1. Community Corrections Resources Board 2. Highway and Transportation Safety Commission 3. Urban Partnership L. CONSENT AGENDA 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPAR,dITELY. 1. Approval of Minutes for May 23, 1995, June 13, 1995 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and the Library Board. 3. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. 4. Request from the School Board for $22,500 grant appropriation to the School Grant Fund for the Roanoke Area Tech Prep Consortium. 5. Request from the School Board for $667,025 grant appropriation to the School Capital Fund for the Virginia Public School Authority Equipment Grant. 6. Request from the School Board for $2,873,696 appropriation to the 1995/96 Regional Special Education Fund. 7. Request for funds to conduct a survey of the need for a four-year state university in the Roanoke Valley. 8. Request for acceptance of Old Locke Court, Canterbury Park, Section 7 in the VDOT Secondary System. 9. Request for acceptance of Tulip Lane and Sunflower Drive, Edgemont of Vinton, Section 1, into the VDOT Secondary System. 10. Resolution supporting the inclusion of Roanoke County 4 within the Appalachian Regional Commission boundaries. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMII~NTS AND COMMU1vICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Irrvestment and Portfolio Policy, as of June 30, 1995 5. Bond Project Status Report 6. Report on the possibility of periodic cleanout of drainage culverts. 7. Additions to the VDOT Secondary System effective June 1995. S. Report of Claims Activity for the Self-Insurance Program. P. WORK SESSION 1. Work Session on Revenue Projection Methodology Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel pertaining to actual or probably litigation, i.e. Wayne Engineering; 2.1-344 A (3) Discussion of the acquisition of real property for public purpose; 2.1-344 A (5) Discussion concerning a prospective business or industry where no previous announcement has been made. 5 R. S. T. U. V. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION PUBLIC BEARINGS 1. Public Hearing and resolution on the acquisition by condemnation or other means of an easement across property owned by Guenther Gass; and entering and taking an easement across such property prior to or during condemnation proceeding to construct and install a sewer line to supply public water to the Dixie Cavern and West Roanoke County area. (William B. Hopkins, Jr.) PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to operate a private horse stable located at 8411 Olsen Road, Hollins Magisterial District, upon the petition of Robert E. Murphy. (Terry Harrington, Planning and Zoning Director) 2. Ordinance to amend Section 30-93-14 of the Roanoke County Zoning Ordinance to revise the sign regulations for shopping centers, upon the petition of Roanoke County Planning Commission. (Terry Harrington, Planning and Zoning Director) 3. Reconsideration of Ordinance authorizing a Special Use Permit to construct a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road, Hollins Magisterial District, upon the petition of Virginia Towers, Inc. (Terry Harrington, Director of Planning and Zoning) CITIZEN CONIlVIENTS AND CObBVIUNICATIONS ADJOURNMENT 6 ~ C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTIONS 72595-1 OF APPRECIATION TO LYNN RICRER AND THEODORE SUSAC FOR THEIR VOLUNTEER EFFORTS IN RENOVATING CAMP ROANORE AND AUTHORIZATION TO NAME THE DINING HALL IN THEIR HONOR WHEREAS, Camp Roanoke, located in western Roanoke County off Dry Hollow Road, was founded in 1925 and operated until 1985 as a YMCA camp for boys; and WHEREAS, Camp Roanoke was purchased by Roanoke County as part of the Spring Hollow Reservoir Project; and WHEREAS, the County, through its Department of Parks and Recreation, is currently in the process of renovating the Camp, so that it will be available for use by the public for various recreational activities; and WHEREAS, Lynn Ricker and Theodore Susac have been involved in that renovation since October, 1994, providing together over 1000 hours of their time, energy and creativity to Camp; and WHEREAS, Mr. Ricker and Mr. Susac have re-constructed the flat roof of the dining hall and assisted in re-wiring the dining hall, both bathrooms, and the picnic shelter; and WHEREAS, Mr. Ricker and Mr. Susac have saved Roanoke County over $20,000 in labor and equipment through their hard work and dedication to the Camp Roanoke project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby express its deepest appreciation to LYNN RICKER and THEODORE SUSAC for their dedication to the County and to the many children who will benefit from the facility in the future; and I ~ BE IT FURTHER RESOLVED, that the Board hereby names the dining hall facility at Camp Roanoke "Ricker-Susac Hall". On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Pete Haislip, Director, Parks & Recreation . , ACTION NO. NUMBER ~ °r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Recognition of Camp Roanoke Renovation Project Volunteers, Lynn Ricker and Theodore Susac, and Naming of the Ricker-Susac Hall COUNTY ADMINISTRATOR' S COMMENTS : ^ ~ ~ ~~~..e~C ~~ ~" ~~~ BACKGROUND' The Parks and Recreation Department approached the community in September, 1994 to recruit volunteers and contributions for the Camp Roanoke Renovation Project. Since then there have been significant improvements made to the camp through a combination of community and inter-departmental work. This support allowed the department to re-open the camp this summer for day use and to host two weeklong DARE Camps for rising seventh graders. Two volunteers have been instrumental in making this possible. SUMMARY OF INFORMATION: Mr. Lynn M. Ricker and Mr. Theodore J. Susac, both retirees, got involved with the Camp Roanoke Renovation project in October, 1994. They have worked together as a team to reconstruct the collapsed roof of the dining hall and to restore electrical service to the main buildings. Together they have provided over 1089 hours of volunteer service and talent to the project. The value of their service exceeds $20,000. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommend that the Board of Supervisors adopt a resolution thanking Lynn M. Ricker and Theodore J. Susac for their outstanding service to the community, and that the dining hall facility be officially named the Ricker-Susac Hall in their honor. r C- ~ Respectfully submitted, Approved by /~ , ~~~ ~ ~i~ Debbie Pitts, Assistant Director Elmer C. Hodg Parks and Recreation County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTIONS OF APPRECIATION TO LYNN RICRER AND THEODORE SUSAC FOR THEIR VOLUNTEER EFFORTS IN RENOVATING CAMP ROANORE AND AUTHORIZATION TO NAME THE DINING HALL IN THEIR HONOR WHEREAS, Camp Roanoke, located in western Roanoke County off Dry Hollow Road, was founded in 1925 and operated until 1985 as a YMCA camp for boys; and WHEREAS, Camp Roanoke was purchased by Roanoke County as part of the Spring Hollow Reservoir Project; and WHEREAS, the County, through its Department of Parks and Recreation, is currently in the process of renovating the Camp, so that it will be available for use by the public for various recreational activities; and WHEREAS, Lynn Ricker and Theodore Susac have been involved in that renovation since October, 1994, providing together over 1000 hours of their time, energy and creativity to Camp; and WHEREAS, Mr. Ricker and Mr. Susac have re-constructed the flat roof of the dining hall and assisted in re-wiring the dining hall, both bathrooms, and the picnic shelter; and WHEREAS, Mr. Ricker and Mr. Susac have saved Roanoke County over $20, 000 in labor and equipment through their hard work and dedication to the Camp Roanoke project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby express its deepest appreciation to LYNN RICRER and THEODORE SUSAC for their dedication to the County and to the many children who will benefit from the facility in the future; and ~"' BE IT FURTHER RESOLVED, that the Board hereby names the dining hall facility at Camp Roanoke "Ricker-Susac Hall". ACTION NO. ITEM NUMBER C. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Recognition of Diane Hyatt and Laurie Gearheart for Excellence in Financial Reporting for the Comprehensive Annual Financial Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has again received the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1994. This award is presented by the Government Finance Officers Association to governments who achieve the highest standards in governmental accounting and financial reporting. Accepting the Award will be Diane Hyatt, Director of Finance and Laurie Gearheart, Financial Analyst, who is receiving an achievement award for being primarily responsible for preparing the CAFR. lmer C. odg County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens Item No . C..._~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: July 25, 1995 AGENDA ITEM: Presentation of Certificate for completion of Virginia Department of Economic Development's Tourism Accreditation Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On July 19, 1995, Governor George Allen announced that the Roanoke Valley region had successfully completed the Tourism Accreditation Program. Participation in the program was coordinated by the Roanoke Valley Convention and Visitors Bureau. Framed certificates were presented to the County of Roanoke, the Cities of Roanoke and Salem and the Town of Vinton at a ceremony recently. The Roanoke Valley is one of only eight areas that has completed the program requirements in the state of Virginia. I would like to express our appreciation to Economic Development staff Tim Gubala, Susie Owen and Joyce Waugh. Our accreditation is due in large measure to their work and commitment. Respe tfully s mitted: Elmer C. Hodg County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by: No Yes Abs Eddy Johnson Kohinke Minnix Nickens f ACTION NO. ITEM NUMBER ~ - AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COi1NTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Briefing on Department of Development Services and Ombudsman Responsibilities COIINTY ADMINI STRATOR ~ $ COMMENTS : ~,a,,~ pv ~~~ ~~G~;~ BACKGROUND: In September 1994, the staff was reorganized to establish the Development Facilitator which was a one-man office with the position called the Ombudsman. In early March, with a further effort to better utilize staff and improve customer service, the Ombudsman was moved to the second floor to consolidate customer services between Engineering and Inspections and the Planning and Zoning Departments. A new department was formed with existing personnel and was named, Development Services. The purpose of this briefing is to provide a status report on the reorganization. SUMMARY OF INFORMATION: There are three major functional areas which address the scope of the department. The Development Services Department has the missions of customer service, staff operations and supervision, and ombudsman duties. Customer Service: The staff provides customer service and assistance to those residents/owners and contractors who are dealing with the clerical and counter personnel as they go through our permitting, inspections, and development and review processes. Current efforts are centered around enhancing the image and attitudes of the county staff providing this service and improving the work environment. The department is working to maintain a more ~-1 customer friendly/customer oriented mentality. The Department of Development Services: This department was organized to bring all of the counter and permitting personnel under a single supervisor. The department head works under the direct supervision of a assistant administrator. The staff provides counter and permit processing services to Engineering and Inspections and Planning and Zoning for all walk-in and telephone customers. This department has a total of six people including a department head, and was established using existing staff. Ombudsman: The ombudsman service has been in place for more than 10 months. During the period, the office has received an averaged some 8-10 calls a day with questions, contacts, and concerns. The scope of work has been largely in the area of development, inspections, and planning and zoning. Examples of work are attached. The reorganization has worked out well. All permitting complaints from customers are centralized a one location. The ombudsman has been able to work with the staff to bring many issues to resolution, and where appropriate, provide the explanations of directions to the citizens as to their understanding of their options. p tfu~ s witted, ardner Smith; Director Development Services Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) App ed by E mer C. Hodg County Administrator ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens -D -! EXAMPLES OF OMBUDSMAN'S AORK 1. Locating a single wide mobile home in west county. 2. Sewer connections and county requirement for sampling chambers. 3. Zoning limitation and land use questions where either use or zoning has restricted to options of the resident. 4. Sale of property was affected because of use limitations. Examples include changing from existing use or zoning; to a commercial use such as a convenience store. 5. Small business/individuals attempting to develop or build for business purposes. Examples are Dentist, Surgeon, Optical Shop, Learning Center, Law Office, Veterinarian Clinic, 6. Private development issues raised by residents: - Screening and buffer problems near businesses - Inspection inconsistencies of some inspectors - Mean dog in neighborhood of senior citizens - Construction defects in individual residence - Street blockage and need to rename separate parts - Reporting of unpermitted and/or unlicensed work - Failures of VDOT during ice and cold season - Complaints on county work in flood zone areas - Unnecessary requirements for certificate of occupancy - Damage to property which citizen blame the staff 7. Special Projects - Williamson Road Corridor Project - 221 Expansion Project .~ N . • A-72595-2 ACTION NO. ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 CO NTY ADMINI TRAT R' OMMENT ~~ '~~ ~ ~, 4 AGENDA ITEM: Request to Appropriate Funds for Utility Department Capital Improvement Program BACKGROUND: The Roanoke County Board of Supervisors approved the County Capital Improvement Plan at the June 13, 1995 meeting. Included were the projects requested by the Roanoke County Utility Department for the fiscal years 1994-95 through 2000-01. This is a planning document and does not include the appropriation of funds. SUMMARY OF INFORMATION: In order to begin work on this year's projects, staff is requesting the appropriation of funds for the following projects. Water The following Water Repair and Replacement projects are described in detail in the Utility CIP. Staff requests an appropriation from the available water repair and replacement funds. Project 1994-95 CIP Labellevue Tie In 1995-96 CIP Exit 146 North County (Phase I) Labellevue Reservoir (Phase I) VDOT Road Projects (includes the $36,000 recently allocated for Colonial Avenue) Ardmore Castle Hill (Phase I) Red lane • Sherry Court (Tie In) Montclair (Tie In) Layman Lawn Total $ 72,800 50,000 50,000 50,000 100,000 100,000 42,000 17,500 81,200 88,172 $ 651, 672 ,, r` wr • ~' '.~` Sewer Capital already contains $2.5 million of appropriated funds. The original budget approved by the Board of Supervisor's represented the staff's initial estimates of the scope and cost of the projects. Further planning and evaluation have changed the original estimates. In addition, staff has broken these projects into phases in order to better manage the construction. These projects are described in detail in the Utility CIP. Staff would like to amend the budget for these projects in conformance with the CIP, as show below: Project Interceptors Mudlick Phase I Mudlick Phase II Carvins Creek • Mains Carvins Creek I Carvins Creek II Carvins Creek III Carvins Creek IV Glenvar East ITT Replacement Submain Mudlick I Mudlick III Carvins Creek I Carvins Creek II Carson Road Contingency Revised 13 d $ 545,000 $ 320,000 286,000 255,000 110,000 230,000 130,000 132,000 112,000 143,000 100,000 45,000 92,000 Original >B d 660,000 220,000 315,000 311,000 132,000 91,000 140,000 100,000 100,000 100,000 331,000 Total $ 2,500,000 $ 2,500,000 In addition, in order to begin work on the 1995-96 Sewer Repair and Replacement Program, staff is requesting the appropriation of funds to the following projects from the Sewer Repair and Replacement funds. These projects are described in detail in the Utility CIP. SSER Mudlick II Submain VDOT Projects Total $ 225,000 75,000 80,000 $ 380,000 ~ 1 FISCAL IMPACT: Funds are presently available for these projects from existing projects and from repair and replacement accounts. STAFF RECOMMENDATION• Staff recommends appropriated funds as outlined above, in conformance with the Utility Department Capital Improvements Program. Respectfully submitted, ~~ I ,~-= Gary R ' ertson Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Elmer C. Hodge County Administrator ACTION Motion by: Motion by Harry C Nickens to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance 4 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 SUBJECT: Consideration of Establishing Internal Auditor Department COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: At the July 11 Board meeting, Mr. Johnson requested that this issue be placed on the agenda for discussion and direction from the Board of Supervisors. SUMMARY OF INFORMATION: Internal auditors provide a variety of useful functions for organizations. However, it is the tendency now, both in local government and business, to re-engineer with resultant downsized and mainstreamed operations. Many regulatory functions are being decentralized, with operating departments held accountable for their own actions. This can include increased ability to purchase supplies, hire personnel and track inventory. Staff review of what other Virginia localities are doing offers insight to this issue. The City of Hampton recently elimi- nated two-thirds of the positions in its Internal Audit office. The State of Virginia is currently involved in reducing positions, privatizing services, and delegating responsibilities down to front line departments rather than to central offices. In the past, Roanoke County Finance and Procurement Depart- ments have been involved in reviewing transactions and working with the individual department heads to ensure that appropriate and legal practices are followed. These Departments do a good job, and will continue to do so if an internal audit position is not approved. Additionally, as we discussed during the budget process, staff will be providing the Board with quarterly revenue updates, ~'~ and we will be using a new computer program to assist in revenue projections during the upcoming fiscal year. Over the next year, we have also planned a variety of tasks to streamline and improve various record keeping and accounting functions. These projects, outlined below, might be given to an internal auditor if the Board chooses to establish the position: 1. Inventories of Departments 2. A review of the entire billing, revenue collection and revenue projection process, including: A. Impact of timing of setting of tax rates by Board of Supervisors B. Revenue Collection .Systems in the Constitutional Offices C. Posting of Revenues in the Finance Department D. Projection of Revenues in Management and Budget Should the Board elect to move to create the position, we anticipate that the office would require one full time position with part-time clerical support, as well as funding for office set- up and operating expenses. Current staff is fully committed to a variety of projects, and should not be redirected to the internal audit function. Attached for your assistance in making this decision is the information which we provided in the last report on this topic. FISCAL IMPACT: For a full fiscal year, we estimate expense as follows: Personnel (One full-time and one part-time) $65,000 Furniture and Equipment $ 5,000 Office Expenses $ 3,000 TOTAL $73,000 ALTERNATIVES: 1). Approve the establishment and filling of an Office of Internal Audit. This includes funding the Office in the amount of $73,000, to come from the Unappropriated Balance, and the Board should designate where the position fits into the organiza- tional structure of the County. (= -~ 2). Contract for internal audit services on an as-needed basis. 3). Continue with existing staff providing service to departments and completing the projects outlined above. ~~ Elmer C. Hodge County Administrator ACTION VOTE Approved ( )Motion by: Denied ( ) Johnson Received ( ) Kohinke Referred Eddy To Nickens Minnix No Yes Abs cc: File ACTION NO. t ITEM NUMBER ! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Status Report on the Visioning Process and request for Work Sessions with the Focus Group chairpersons COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is an update from Janet Scheid on the Vision Process. All of the focus groups have now completed their work and have submitted reports to the steering committee for their review. I have attended several of the final meetings and have found them to be something we can be proud of. Both the staff and the focus groups have done an excellent job. Some of the recommendations are rather forward thinking and I would like to have the Board hear each of the presentations by the focus group chairpersons. I realize this will be quite a commitment on your part, but the zoning ordinance and operation of the County will center around the objectives that will be adopted by the Board from the visioning process. We would like to televise these presentations on RVTV-3 so that the viewing audience can be part of the process also. For that reason, we would like to keep the presentations as close together as we can. By allowing each group 10 to 15 minutes with questions from the Board, we think this can done in a three hour time span. We can do that at one session, but two 1-1/2 hour programs might be better for the Board and the focus groups. Janet Scheid has also included the schedule for community planning meetings which begin August 24 and continue through September 14. We want to review this with you prior to those meetings. At the Board meeting, I will ask for suggested dates to meet with the focus group chairpersons. We do not have a scheduled Board meeting on Tuesday August 8, so you may wish to consider that evening and the following evening. We will work with any schedule that fits the Board members. /~ - l STAFF RECOMMENDATION It is recommended that the Board of Supervisors schedule work sessions to hear the results of the focus groups involved in the visioning process. Respectfully Submitted: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~'~ MEMORANDUM DATE: July 18, 1995 TO: Board of Supervisors ,~ FROM: Janet Scheid, Department of~"anning and Zoning RE: Visioning Process Update The focus groups have been meeting for the past three months and eight of the ten groups have submitted final reports. I expect to receive the last two reports by the end of July. After having reviewed the work of the focus groups, I am impressed with the quality of the reports and the commitment and dedication of the focus group members. They are to be commended for the amount of time and energy they have spent, struggling with many difficult issues, to arrive at these shared visions. As the next step, I will be compiling their reports into a standard format and assisting the Steering Committee in producing a draft visioning report. This draft report is scheduled to be completed by mid-August and will be distributed to you at that time. At this point in the visioning process, the Steering Committee would like to spend some time briefing the Board on the results of the focus group work. Because of the importance of this work, the Steering Committee recommends that the focus group chairpersons present the results of their work to you, and that these meetings be shown live on RVTV. After your briefings, the Steering Committee will begin a series of 12 community planning area meetings to share these vision statements with Roanoke County neighborhoods. The schedule of these 12 meetings is attached for you information. The final community meeting is scheduled for Saturday, October 28, 9:30am-11:30am, at Northside High School. This meeting will provide an opportunity for all interested citizens to discuss the project with the Steering Committee, focus groups and staff, review the results of all the groups, and make additional comments. A final report will then be produced and brought to you for your review. Thank you for your continued interest in this project. If you any questions I can be reached at 772-2094. cc: Elmer Hodge Terry Harrington Jim Sears, Chairman, Planning Commission Visioning Steering Committee ~~ ROANORE COUNTY VISIONING PROCESS SCHEDULE OF COMMUNITY PLANNING AREA (CPA) MEETINGS CPA DATE Catawba Thurs. 8/24 Vinton Thurs. 8/24 Peter's Creek Mon. 8/28 Cave Spring Mon. 8/28 Mt. Pleasant Tues. 8/29 Glenvar Tues. 8/29 Clearbrook Thurs. 8/31 Windsor Hills Thurs. 8/31 Bonsack Mason's Cove Back Creek Thurs. 9/7 Thurs. 9/7 Mon. 9/11 LOCATION/TIME Catawba Community Center, 6:30pm Vinton War Memorial, Small dining room, 7:OOpm Hollin's Library, 7:OOpm Roanoke Co. Admin. Center, 4th floor conference room, 7:OOpm Mt. Pleasant Elementary library, 7:OOpm Ft. Lewis Fire House, 7:OOpm Clearbrook Elementary cafeteria, 7:OOpm Roanoke Co. Library, Rt. 419, 7:OOpm Bonsack Baptist Church, 7:OOpm Mason's Cove Fire House, 7:OOpm Back Creek Elementary cafeteria, 7:OOpm Bent Mountain Thurs. 9/14 Bent Mountain Fire House, 7:OOpm . ~; ~ / FOR YOUR INFORMATION: EACH MAGISTERIAL DISTRICT CONSISTS OF THE FOLLOWING COMMUNITY PLANNING AREAS OR PORTIONS OF COMMUNITY PLANNING AREAS: MAGISTERIAL DISTRICT COMMUNITY PLANNING AREAS WINDSOR HILL Windsor Hill, Cave Spring, Back Creek, Glenvar, Bent Mountain CAVE SPRING Cave Spring, Clearbrook, Mt. Pleasant, Windsor Hill, Back Creek VINTON Vinton, Bonsack, Mt. Pleasant CATAWBA Catawba, Mason Cove, Peter's Creek, Bent Mountain, Glenvar, Back Creek HOLLINS Peter's Creek, Bonsack i . ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Request for Work Session on Vehicle Replacement Policy COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In July of 1993, the Facilities Management Team delivered a recommendation for a vehicle replacement policy to the Board of Supervisors. During the presentation, several suggestions were made for modification to the proposal. These suggestions were incorporated in the criteria used to select a vehicle management program. The vehicle replacement module of the program that was purchased uses a modified point system for recommending vehicle replacement similar to the point system suggested by Supvervisor Eddy. The system will allow the use of the following criteria: Age, milage or hours, cummulative non-accident related maintenance cost, condition and life expectancy. SUMMARY OF INFORMATION: The position of Fleet Manager was moved to the General Services Department in April 1995 and a computer program for vehicle maintenance, repair and replacement has been purchased. A fuel management system that interfaces with the management program was purchased earlier and is installed and operational. The vehicle management software module, called "Faster", was installed and became operational on July 1, 1995. It is used to track new work orders and parts and on-going maintenance cost. Historical cost data has not been entered and cannot be used at this time as one of the replacement criteria. However, the system can be used quite adequately for recommending vehicle replacement using the remaining criteria. i~ We have used three sets of age and milage criteria and generated three sets of replacement options using that data. We would like the opportunity to present these three options to you in a work session. At that work session we would also like to discuss possible funding options and the possibility of a creating a motor pool using surplus vehicles. FISCAL IMPACT' None at this time STAFF RECOMMENDATION: Staff requests that the Board of Supervisors schedule a work session at your convenience, for the purpose of discussing vehicle replacement options. RESPECTFULLY SUBMITTED: William Rand, Director Department of General Services ACTION Approved ( ) Denied ( ) Received ( ) Ref erred To Motion by: APPROVED BY: ~~u-~-~' Elmer C. Hodge County Administrator ----------------- VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ACTION NO. ITEM NO. "`% AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for AuQUSt 22, 1995. The titles of these ordinances are as follows: 1) An ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at Red Lane Extension and I-81, Catawba Magisterial District, upon the petition of Hughes Associates/West Salem Baptist Church. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 22. 1995. 'A /' "" H (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, rye ~'i1 Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Minnix Eddy Johnson Kohinke Nickens V No s Abs r _'r ~~ a'aJ ~? 6 2l -5s For staff use only ~ -- / , COUNTY. OF:ROANOKE ,_~ :~ ` ~..:..~ DEPT. OF PLANNING AND ZONING 3738 Brambleton fLve. SW _ , P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 date re iv d: ~~'~ = ' nived by: applica n~: PCB a e placards issued: 805 date: Case Number: .-~ r ~~ p~ ~ -~ ~~o Q ~. Vic' \ T Check type of application filed (check all that apply}: ~ REZONING ®SPECIAL USE (VARIANCE AppiiCani`s name: Hv!^H~S SOGI ~~s ~2eH ~7~-rS pr . D. Jeffry Parkhill Address: p, O. Box 1034, Roanoke, VA Fhone. 703-.342-400 Zip Code: 24005 Owner's name: ~' MR• Ml~t-FEec~ fi-4v{ty. West Salem Baptist Church Address: 500 Turner Road, Salem, VA Phone: 389-2129 Zip Code: 24153 Location of property: Tax Map Number: 45.02-1-15 Red Lane Mention @ I81 Magisterial District: Baptist ChiYdren' s Home Community Planning Area: , Size of parcel (s): Existing Zoning: R-1 19 acres Existing Lend Use: VACANT 827640 sq.ft. :~:: Proposed Zoning: R-1 ..................Y........ For staff use ont .. Proposed Land Use: Religious assembly Use Type: Ooes the parcel meet the minimum iot area, width, and frontage requirements of the requested district? YES }( NO IF i~0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES ~ NO IF N0, A VARIANCE IS REQUIRED =!R~T. If rezoning request, are conditions bzinc proffered with this request? YES na NO ..................................................................~..~~ ~~~~ f` .: .:. ... Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS AP,E MIS~ING OR INCOP.1PLETE. ws v ws v ws v ~~~ Consultation 3 ' /2" x 1 i " concept plan Application fee ~~ Application '~.e<~ Metes ar,d bounds description <<>:< Proffers, if applicable ~„ is Justification ~• ~%~~ Water and sewer application Adjoining property owners l hereby certify that l am either the c•;~ner of the property or the o~;ner's agent or contract purchaser and am acting with the knowledge and c~n~_ of the owner. Owner's Signature: ~' ~'!~Q' y , t~~.`¢ ~ ~ ~ *y~~'~., ' S l3~'C< jj } !! a ~ 7 _ ~? 13 " i ~, rs ~lr~ ~ 1 ~4~j, l a._. CS 4'`y'.+"p:lti'e~~!~:~.,~1~ ~ 7':?~~ S~~`~ ~ Y ` !l ~'r t,y~„ ~~~,i'~,°ri.~~y, r "K (. ~r ~~ E ] ? ~ e Y ~fL ~/^5 ~ ' = ~~ ~ ~ +E'`~4~~y ~~~ 0n1y:..~ Case Number `For StaN Us+t ~ ^ , . .. - a• , _, a » [ t~ . .. ............... . ..... ..._.. ...... Applicant WEST SALFl`4 BAPTIST CHURCH ' °'^ ~. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions~as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordnance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This project is a religious assembly facility to be located on an 19 acre site for West Salem Baptist Church. The site is located at Red Lane (Route at Interstate 81.) This request is for a special use permit for the Master Plan of multi phase building program with an ultimate size of 70,000 SF with a seating capacity for 1500. Thais facility wi71 aid in the creation of a convenient, attractive and harmonious community and reduce over all land use density, without increase to the public services. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Religious assembly facilities are permitted by the zoning ordinance by special use permit and is generdly consistant with the comprehensive plan. Street access, public water and sewer are available from City of Salem which surrounds the site on three sides. Please describe the impact(s) cf the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed project c..ill have miT:imal impact on the adjoining properties with regard to water, sewer, sczocls or fire rescue. Traffic along Red Lang will increase with this facility but c•:ill be concentrated at other than peak times, primarily Sunday mornings and evenings and some limited weekday use. Adequate on site parking at 2.5/1 seat is proposes (4/1 seat required). Storm water run off will be contained prior to discharge uncer Route I£31. ~ ~:; - :::: x > - - 'F¢ 'k. i ~` ~ 1 ~ IL ) .i t - ~.I Y 4 ( ~ L I .K -. ...7 - _~ ~ j t .t. ~.' ~~ :. .r,.r: S c j ~ ats 3 ~~ .Z- ~ ....?Y:..~v1i `r-... -- ~ ur- ! ty, ` ae~ 7'W'~ +~. tiYi. -,X 7"j i, 't! ~ !~~' ~~~~} ~=~Ait' f .r .rr~l ~y a~}q. ~~~~Yt`~ k~C.~. ,.y N t.~'•lb+~ct~':~t~-~" ~~jy-~. ~ ~ :_~` ~ ;;.,"~~OAH02CE`COIINTY~-„-ter ~' ~vC ~u- ~~. _~) '~~' :S 7 i,t -t~. • . - `"' ,, '-<'`7 ~-~, ~ - UTILITY DEP?-RTHBNT ~ _ APPLICATION FOR WATER OR SEWER SERVICE TO . PROPOSED DEVELOPMENT ' Date 6-19-95 Name of Applicant Address of Applicant D. Jeffry Parkhill phone (703) 342-4002 P. O. Box 1034, Roanoke, VA Name of Developer West Salem Baptist Church phone (703) 389-2129 Address of Developer 500 Turner Road, Salem, VA Name of Design Engineer Not selected Address of Design Engineer n/a Name of Contact Person Name of Proposed Development West Salem Baptist Church Type of .Development and proposed number. of units (Be specific) -1000 seat San:tuar_y expanded to 1500 seats, 40 classrooms expanded to 80 classrooms. Future multipurpose fellowship/gymnasium. 400 c.ar parking expanded to 600 cars. Location of proposed development (FURNISH COPY OF MAP P_ND PLPNIMETRIC Iv`I,~~ER): Water and Sewer furnished by the City of Salem. Size of proposed development in acres: 19 ~ Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would b~e located: Minimum 1210 feet MSL. Maximum 1310 feet MSL Is this application for a development that will be a part or section of a larger future development? No _ Yes if yes, provide map of entire area if available. (OVER) Phone D. Jeffry Parkhill Signature of Applicant LOT SIZE = 19.1 ACRES . ZONING R-1 `.~~ _~ AJOINING ZONING R-1 2 ~: •- ;. ., ~ w }:PROPOSED ::BLDG SF 72,700 ~ ~ -~~PRDPDSED L[7T COVERAGE -~2:G '~ <,,,;.. ` +' °~`: ~` '~ ^MAX BLDG HEIGHT 35' - REQ'D PARKING = 1/4 .SEATS ASSEMBL RER'D PARKING 9'X18' W/24' -DRIVE SEATING CAP = 1000 PHASE I REQ'D PARKING = 250 SPACES PROVIDED PARKING 450 SPACES - HC PARKING 4 SPACES \ j SEATING CAP = 1500 PHASE II REQ'D PARKING = 375 SPACES PROVIDED PARKING 800 SPACES ~ HC PARKING 16 SPACES SAN SEWER & WATER PROVIDED BY CITY OF SALEM w z NORTH '¢ J SCALE 1`=60' x t- W ~~ C: V a w Fa J Q 3 E III / I -' /'~ PROPOSED ~ ENTRANCE ANE PROPOSED 1 ATE~I/ // EXIST ~ SHRUB ~ ~ . , ~, ~ ' i ~ ~ ~ ~ ~ ~ . ~ CIINCEPT PLAN FOR WEST SALEM BAPTIST CHURCH RDANDKE COUNTY, VIRGINIA .ltJNE 23, 1~~995TT ~~~~~rr 1C7L~.J~1CIllCey t~~1ATF.~ AR~•~TECT~ ROW PROPOSED ENTRANCE w z F- A "//' ~/ ~ ~ 619 • ( `.1 1 • ! \ BU`S Sick r \i ~a \ o ~ ~4 ~, \ . r.,.. ~.-~ ~ 61$ ' 5 ;~ p0,~ a~ - - -- \ I ~'~ i poo "ok e SO~e~I / rJN ' V / I rlO~ ~/~"s ".r IS I \ , • 8 ,' ~ 5d • 9 ~ 48 34 .:.' : ~ 47i' . . ,'i i ; 1.20 ~~- . ~ 1~2e I~ r~1ii2 0%•~' 38 ~ 1.95 Ac (D) I ~ 2.27ActC) i I 1'. ` _ 45 ~ a L32t+c ' e6~'. ,. o d r 41 ~.. ~ OD do (DI g~ s 44 ,.• N are r1N j117 1.50acIW - 43.;.~ /1~6 H iJ ~ •~ A I 16 ' _ '` six ~ ~ r+00 I r~0! •, j ~ i C,~ ' ~ ~ o •~~ IS rJeO rleJ r9 ,o urns yo c a I o ' ~rt~n rJ60 ~r rJ6r i /r D rJ09 rlJ7 y~~ rJ~J ' `• 1 . ; . fos t! J - '~ r r rJ1s : 0~ ti~ ~~ NORTN 750ac n ~ rJl7 RL 1112 Oenn~s l I~yl ~~ .~ rsss '' `~ 71 / 69 ~6 ~ / tl 1.59 \~ u tip It~c ~ a~ 6E 12 r. ~ 9^ ,~ '~, !o .y - ,; :. o~~ `tit ~1' _ua ," 1 :! • ' ~ 19, 3 *~~ ~l'b• ~ ` ~ 10o s ~1~ I I S Ac ~e, ~t 127At ,,. ,. t: - ~ 1 _ `tt S .. . ~ t~ 103x 1 U ~ 1( ~' 1' '~ ,i 1 . , ~ \¢F ~o ~~ 67 ~ IS90 ~~+ DEPARTMENT OF PLANNIA'G HUGHES ASSOC FOR WEST SALEM BAPTIST CHURCH '~ ~ AND ZONING 45.02-1-15 1 '?` SPECIAL USE PERMIT •,~ ACTION # ITEM NUMBER -_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Authorizing the Release Reconveyance of Utility Easements (South Loop Water Transmission Line) to Original Property Owners COUNTY ADMINISTRATOR'S COMMENTS: (y,~~~n~-~ ~~~~ BACKGROUND: The Board authorized the Roanoke County Utility Department to acquire easements for the South Loop Transmission Line at its August 11, 1992 and January 25, 1994 meetings. Since that time over 150 easements have been acquired. SUMMARY OF INFORMATION: During the construction of this water line staff has encountered eight (8) instances where the location of the line was adjusted after the original easement document was recorded. In each of these situations the property owner has granted Roanoke County a new easement for the actual location of the water line. As a condition of granting the new easement the property owners, have requested that the original easement be returned. The properties in question and reasons for change are as follows: Tax Map Nos. Grantors Names 66.04-01-12.2 James W. & Mary A. McAden 66.04-01-13 C. John & Jane P. Renick *(Bertram & Clarene P Spetzler) Reason for Change Water line location was changed to avoid Clower property. Same as above. i .. ~ ~. 74.00-01-25 Allen R., Jr. & Jane Bryant 74.00-01-30 & 31 Roman F. & Polly Kanode 76.03-07-05.1 Bennie L. & Jean Wertz 76.03-03-75 Wanda M. Kettleson 76.03-03-76 & 83 Phyllis A. Secrest 96.02-01-45 *Norma J. Sigmon (Strauss Construction Corp.) *() Represents present property owner. --~-/ Water line location was shifted to avoid stone wall and paved drive. Same as above. Water line location was changed at contractor's suggestion to minimize deep cut. Same as above. Same as above. Water line was shifted at new owner's request to allow room for construction of stormwater management facilities. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing the release reconveyance of utility easements (South Loop Water Transmission Line) to the original property owners. APPROVED: ,j'' t ~~ ~ ~, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received O Johnson _ _ _ Referred Kohinke to Minnix Nickens SUBMITTED BY: --L -- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE AUTHORIZING THE RELEASE RECONVEYANCE OF UTILITY EASEMENTS (SOUTH LOOP WATER TRANSMISSION LINE) TO JAMES W. AND MARY A. MCCADEN, C. JOHN AND JANE P. RENICR, ALLEN R. JR. AND JANE C. BRYANT, ROAMN F. AND FOLLY 8. RANODE, BENNIE L. AND JEAN P. WERTZ, WANDA M. RETTLESON, PHYLLIS A. SECREST, NORMA J. SIGMON WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and, WHEREAS, the first reading of this ordinance was held on July 25, 1995, and the second reading of this ordinance was held on August 22, 1995; and, WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated, due to the realignment of the water transmission line. New easments were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and, WHEREAS, in accordance with the provisions of Section 16.01 of the Roanoke County charter, these easements are hereby declared to be surplus, and are no longer necessary for any other public purposes, and are made available for release and reconveyance back to the original grantors BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 z'- ~ 1. That the release and reconveyance of the following utility easements to the hereinafter-named parties is hereby authorized and appr oved: 66.04-1-12.2 James W. and Mary A. McCaden DB 1437 PG 294 66.04-1-13 C. John and Jane P. Renick DB 1411 PG 28 *(Betram & Clarene P. Spetzler) 74.00-1-25 Allen R. Jr. and Jane C. Bryant DB 1465 PG 1109 74.00-1-30 & 31 Roman F. and Polly S. Kanode DB 1436 PG 134 76.03-7-5.1 Bennie L. and Jean P. Wertz DB 1418 PG 1713 76.03-3-75 Wanda M. Kettleson DB 1438 PG 514 76.03-3-76 & 83 Phyllis A. Secrest DB 1436 PG 1334 DB 1436 PG 1963 96.02-1-45 Norman J. Sigmon DB 1395 PG 1349 *(Strauss Construction Corp.) *() Represents present property owner. 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. g:\attorney\recovery.ord 2 i .., S- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE 72595-3 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR UNDERGROUND ELECTRIC SERVICE ACROSS A PORTION OF A SURPLUS WELL LOT IN HIGHFIELDS SUBDIVISION OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of a surplus well lot in Highfields Subdivision, designated on the Roanoke County Land Records as Tax Map No. 86.11-4-6, in the Windsor Hills Magisterial District; and, WHEREAS, in order to replace an existing overhead line located in a wooded area behind the homes in the Highfields subdivision, and in an effort to enhance the ability to maintain the line and provide reliable service to its customers, Appalachian Power Company (APCO) requires an easement for an underground line on the surplus County well lot; and, WHEREAS, the proposed underground easement does not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. an electric line easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 11, 1995; a second reading was held on July 25, 1995; and 3. That APCO's offer to purchase the easement for One Dollar s ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an underground electric line easement, fifteen feet (15') in width and as shown on APCO Drawing No. R-3129, dated May 19, 1995, across the County's Highfields well lot (Tax Map No. 86.11-4-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: `y'YLc: r~-~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility ~ =/ 3 B L O G K / 2~ 4 y/GyF~F~QS WELL LOT 13 BLOGK ~3 0 WELL LOT HIGHFIELDS SUBDIVISION ' IS• ___ _ PROPOSED ft~LE COUNTY OF ROANO'KE,VIRGINIA T. D. 665000 W INDSOR HI LLS MAGISTERIAL DISTRICT 's MAP SECT. 3780 - 324 B 3 s Exisrinrc POLE~~ 324 - 307 I Q 3 Q J W APPALACHIAN POIAfER COMPANY ROANOKE VIRGINIA ROANOKE DIVISION T. 8. D. DEPARTMENT PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE CAUNTY ours n L.M.A. o+-n 5 -19-95 ~• n T.L.M. ~ I" : 50' a~c~r~_o-~>wan DRAINING NO. R- 3129 GT D ~939FIBOd 12~BY ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR UNDERGROUND ELECTRIC SERVICE ACROSS A PORTION OF A SURPLUS WELL LOT IN HIGHFIELDS SUBDIVISION OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: ~~~ ~~ EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for an underground line on a surplus County well lot in Highfields Subdivision, Tax Map Number 86.11-4-6, in the Windsor Hills Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company is seeking an easement for an underground line on a surplus well lot in Highfields subdivision to replace an existing overhead line located in a wooded section behind the homes in this area. The proposed easement will enhance APCO's ability to maintain the line and provide reliable service to its customers. APCO requires a right of way, fifteen feet (15') in width, as shown on APCO Drawing No. R-3129, dated May 19, 1995, a copy of which is attached hereto. Utility Department staff has checked the location of the proposed easement and determined that it does not interfere with the use of the property. ~/ FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R- 3129, dated May 19, 1995, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vic ie L. Huff Assistant Coun Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix 3 B L O G K / a 4 y/cyF~~~QS WELL LOT [] Q 13 ~ IBLOGK a WELL LOT J O •. . ~ ' • :' :. 15 _ ~ t ~~. HIGHFIELDS PROPOSEDR~LE ExisriNC~LE~ SUBDIVISION 324 -307 APPALACHIAN POWER COMPANY ROANOKE VIRGINIA ROANOKE DIVISION T. dD. DEPARTMEP PROPOSED RIGHT OF WAY '• ON PROPERTY OF _ BOARD OF SUPERVISORS OF ROANOKE COUNTY COUNTY OF ROANO'KE,VIRGINIA ou~n L.M.A. m-n 5-19.95 T. D.665000 WINDSOR HILLS MAGISTERIAL DISTRICT "~-~' T.L.M. ~~ I" =50' t sertt_L._tor~_sxars I MAP SECT, 3780- 324 B3 s DRAlI111NG NO. R- 3129. Gi0 ~939F/BOOVt2-B9 ~•J - .~= AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR UNDERGROUND ELECTRIC SERVICE ACROSS A PORTION OF A SURPLUS WELL LOT IN HIGHFIELDS SUBDIVISION OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of a surplus well lot in Highfields Subdivision, designated on the Roanoke County Land Records as Tax Map No. 86.11-4-6, in the Windsor Hills Magisterial District; and, WHEREAS, in order to replace an existing overhead line located in a wooded area behind the homes in the Highfields subdivision, and in an effort to enhance the ability to maintain the line and provide reliable service to its customers, Appalachian Power Company (APCO) requires an easement for an underground line on the surplus County well lot; and, WHEREAS, the proposed underground easement does not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. an electric line easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 11, 1995; a second reading was held on July 25, 1995; and ~ _~ 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an underground electric line easement, fifteen feet (15') in width and as shown on APCO Drawing No. R-3129, dated May 19, 1995, across the County's Highfields well lot (Tax Map No. 86.11-4-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. ,~ ~ a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 25, 1995 ORDINANCE 72595-4 ACCEPTING THE DONATION OF CERTAIN REAL ESTATE FROM THOMAS LTD. TO ROANORE COUNTY FOR A SEWER PUMP STATION LOCATED OFF ROUTE 11 & 460 AT THE ENTRANCE TO CAMPBELL HILLS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on July 11, 1995; and a second reading was held on July 25, 1995. 2. That the conveyance of this real estate by donation from Thomas Ltd. to Roanoke County for a sewer pump station located off Route 11 & 460 at the entrance to Campbell Hills is hereby accepted. Said real estate is more particularly described as a 1.042 acre parcel of real estate shown on a "Map showing property to be conveyed to County of Roanoke by Thomas Ltd." prepared by T. P. Parker & Son, dated June 2, 1995, and attached to this ordinance. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None i i- A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment 1I W ` ~ pp .- ~t ~ Uf ~D N n ./~ `~i i~' Y ~ ~ III z 1~ / ~ ~ 1 1 q ~ ~ ~ O ~ °~3 ~ C . 1 ~ ~ LL C? ~ v'S ~ Y ~ ~~ 1 ~ 4 ~ ~ ~ ~ =m 6 ~ w I = ~ ~~ ~ ~ ~ ~, ~, .~~ ~~ ti °' A ~~ ~ ~ . \~ ~ ~ ~1 , \ ~ r~ \ ~ ~ ~ ~ I~ ~~ ~ ~ O \~ ; z { '~ ~~ ~\ a~ ~ ~~ ~ ~ ~ ^ ~ ~ ~r~ ~ ~ Q ~ ~ o ~~ ~~ 5TIH TI38dWV~ ~N„ ~ ^ \ ~ ~/! ~~~~ ~ ~ ~ ~ r ~ ~ 4L61 ~0 tn-1411:13W ~113NJVW ~ ~ ~ ~ ! ~q~C ~ `? _ ~~ ~~ ~ ~ ~,~ ~~ b~ ~q ~ o -- ~ ~~~m ~~ ~ F 8~ ~ ~~~ ~,, ~~~ ~v ~ ~ ~ ~ ~ ~ ~~~o dl;/ 2 ~ ~ $ ~" Is s _. - - I O 'd Z.S ~ 8 S6 ~ L 1 pC 680Z-ZZL-~OZ ~ x~e~ 3?~7Ndl7~i ~0 1.1Nf10~ ` ACTION # ITEM NUMBER ~=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Second Reading of Ordinance to Donate the Sanitary Sewer Pump Station from Thomas, Ltd. to the Board of Supervisors of Roanoke County to Serve Campbell Hills COUNTY ADMINISTRATOR'S COMMENTS: GI `~~'„t~~~4~- ~~ BACKGROUND: This consent agenda item involves donation of a sanitary sewer pump station and related property to the Board of Supervisors, from Thomas, Ltd. , in connection with the development of Campbell Hills Subdivision, located in the Catawba Magisterial District of the County of Roanoke, and as shown on a plat prepared by T. P. Parker dated June 2, 1995, a copy of which is attached hereto. The first reading of the Ordinance was held on July 11, 1995. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt the ordinance after the second reading for the donation of the sanitary sewer pump station from Thomas, Ltd. APPROVED: Elmer C . Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Eddy _ _ _ Johnson _ Kohinke Minnix _ _ Nickens COUNTY OF RORNL~I:E -t ., _. _~~ W ~ ~~~ g ~~ 2 I o~~ ~. ~ ~ ~'~ ~ •• ,~ ~r~_ ~ m ii 2 ~~ ~N$ ~~~ ~, ~~ ~ $~~ ~m ~ _~~~ ~~ 0 ~~ ~y ~~ '~ ,~~ ~~ m~T~ ~ ~~~ ~~~~ ~} ~~ g~-~ ~ ~ ~: ~ sy ~o ~ -t ~~ m ~, w ~ ~'' o U ~~• ~ ~ ~ -~ ~ ~~ ~ n ~ ~ aC ~ ~ ~ -G ~ ~ ~ R° ~ r Q ~ ° z ~ ~ z ~~ Fax~703-772-2089 F. Ol ~~ ~ ~ ~ }~~~ i ~ ~~ .~.-- -, ~ ~~ ~ ~ ~~ R ~ ~~ ti~ ~~~~ Jul 7 '95_ 852 ~ ~ ..~„y~ N 09'49'1S' ~ ,~{.,,. ~ ~ ~~ ~~ ~ ~ ~ ~ ~ ~, ~~ ~~ 1 ~ io, ~ ~~ ~ ~~ ~ .~ ~ ~ ~ l ~g ~ ~ ~ ~ ~ ~~ ~ I ~ ~ u~ ~ z ~ MAGNEIIC~MCn~AN OF 1974 C B ~ ~ i~ ~ o ^MP ELL NILLS m rA ~' C ~ ~ A ~ ~~,~\\ '~ ~~ a ~ ~ ~ ~~ o~~ ~ ~~ ~~ G . ~~ \ _ ~ ~ ~~ •~ ~, \\ ~~ ~ ~ ~ ~~ y \\ ~ ~i ~~ ~\ ~~\ • ' ~ ~ ~ ~\ ~~ a ~\ ~ ~_ ~ ` ~N ~~ ~ , N.~` ~ R1 ~~ ~~~~ ~ ~ ~~ u~~~€~ d ~~ ~ ~ ~ ~I ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 25, 1995 ORDINANCE ACCEPTING THE DONATION OF CERTAIN REAL ESTATE FROM THOMAS LTD. TO ROANOKE COUNTY FOR A SEWER PUMP STATION LOCATED OFF ROUTE 11 & 460 AT THE ENTRANCE TO CAMPBELL HILL5 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on July 11, 1995; and a second reading was held on July 25, 1995. 2. That the conveyance of this real estate by donation from Thomas Ltd. to Roanoke County for a sewer pump station located off Route 11 & 460 at the entrance to Campbell Hills is hereby accepted. Said real estate is more particularly described as a 1.042 acre parcel of real estate shown on a "Map showing property to be conveyed to County of Roanoke by Thomas Ltd." prepared by T. P. Parker & Son, dated June 2, 1995, and attached to this ordi- nance. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. c:\i+~p51\agenda\realest\thomas.ltd ACTION NUMBER ITEM NUMBER ~ ~'`3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. COMMUNITY CORRECTIONS RESOURCES BOARD The one year terms of Mrs. James A. (Chris) Pickard and J. Michael Vulgan, alternate member will expire August 31, 1995. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. 3. Urban Partnership Two at-large members representing the business community of . Roanoke County. Attached is information regarding the membership criteria. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens t ~~ URBAN PARTNERSHIP Mission and Objectives The Urban Partnership has established the following strategic objectives: to increase economic performance of each region; to decrease economic disparity among localities; to promote regional and neighborhood endeavors; to develop new systems of governance; to seek solutions that can benefit all regions; and to provide significant incentives to increase regional collaboration and cooperation. The organization has invited counties as well as cities to become active participants, and the Counties of Chesterfield, Fairfax and Arlington have already become members. Membership Each locality in the organization is allowed four members - the chief elected official, the chief appointed official, and two representatives from the business community. Criteria The business representatives should be: 1. Residents of Roanoke County 2. Active in the business or industrial community in leadership roles 3. Active in organizations such as the chambers of commerce, economic development or tourism organizations 4. Creative and innovative Any expenses related to membership on the Urban Partnership will be reimbursed by Roanoke County similar to other committees such as the Planning Commission and the BZA. Staff support will also be available if necessary. A F ~~-1~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTION 72595-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 25, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Approval of Minutes for May 23, 1995, June 13, 1995 Confirmation of committee appointments to the Highway and Transportation Safety Commission and the Library Board. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. Request from the School Board for $22,500 grant appropriation to the School Grant Fund for the Roanoke Area Tech Prep Consortium. Request from the School Board for $667,025 grant appropriation to the School Capital Fund for the Virginia Public School Authority Equipment Grant. Request from the School Board for $2,873,696 appropriation to the 1995/96 Regional Special Education Fund. Request for funds to conduct a survey of the need for a four-year state university in the Roanoke Valley. Request for acceptance of Old Locke Court, Canterbury Park, Section 7 in the VDOT Secondary System. Request for acceptance of Tulip Lane and Sunflower Drive, Edgemont of Vinton, Section 1, into the VDOT r IS Secondary System. 10. Resolution supporting the inclusion of Roanoke County within the Appalachian Regional Commission boundaries. 11. Acceptance of a grant by the Police Department for Community Crime Prevention Services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with the addition of Item 11, discussion of Item 3, and removal of Item 7 for separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None On motion of Supervisor Johnson to approve Item 7, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance Arnold Covey, Director, Engineering & Inspections Timothy W. Gubala, Director, Economic Development John Cease, Chief of Police L ~-/a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 25, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Approval of Minutes for May 23, 1995, June 13, 1995 Confirmation of committee appointments to the Highway and Transportation Safety Commission and the Library Board. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. Request from the School Board for $22,500 grant appropriation to the School Grant Fund for the Roanoke Area Tech Prep Consortium. Request from the School Board for $667,025 grant appropriation to the School Capital Fund for the Virginia Public School Authority Equipment Grant. Request from the School Board for $2,873,696 appropriation to the 1995/96 Regional Special Education Fund. Request for funds to conduct a survey of the need for a four-year state university in the Roanoke Valley. Request for acceptance of Old Locke Court, Canterbury Park, Section 7 in the VDOT Secondary System. Request for acceptance of Tulip Lane and Sunflower r L / - i,o Drive, Edgemont of Vinton, Section 1, into the VDOT Secondary System. 10. Resolution supporting the inclusion of Roanoke County within the Appalachian Regional Commission boundaries. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 _ May 23, 1995 ~ ~ ~ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 23, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of May, 1995. IN RE: CALL TO ORDER Chairman Minnix The roll call was taken. MEMBERS PRESENT: Chairm~ Edward Bob L. MEMBERS ABSENT: None called the meeting to order at 3:05 p.m. ~n H. Odell "Fuzzy" Minnix, Vice Chairman G. Kohinke, Sr., Supervisors Lee B. Eddy, Johnson, Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Steven W. Harris, Baptist Children's Home. The Pledge of Allegiance was t May 23, 1995 ~ 4 ~ ' Mr. Gubala advised that the 1994 Economic Development Annual Report indicated a lack of commercial sites in the Interstate 81 corridor as well as shortage of industrial sites. The Industrial Development Authority (IDA) has conducted a study of vacant land in the County and determined that 43 parcels with 955 acres should be rezoned for commercial and industrial use. Staff is proposing that the IDA serve as the Board's agent to finalize the list of properties and handle the rezoning process. Mr. Gubala advised that the property owners and adjacent property owners would be contacted by letter and meetings would be held with the residents. In response to questions, Mr. Gubala reported that the IDA is compensated at $50.00 per meeting and legal expenses for IDA counsel, and that staff has met with the Planning Commission. Supervisor Eddy suggested waiting until the Comprehensive Plan is amended unless some of the property is in danger of being sold. Supervisor Kohinke moved to approve the study and adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy RESOLIITION 52395-1 AIITHORIZING A. COMPREHENSIVE REZONING OF VARIOII3 PARCELS FOR COMMERCIAL AND INDIISTRIAL IISE WHEREAS, the Board of Supervisors have authorized the preparation of a study of potential commercial and industrial May 23, 1995 - ~~~ conjunction with Colonial Avenue road oroiect. (Garv Robertson, IItility Director) A-52395-2 Mr. Robertson explained that to allow for the improvements to Colonial Avenue, a portion of the County's 10- inch water line will need to be relocated at an estimated cost of $36,000. Funds are available in the Utility Department Water Fund for this project. In response to a question from Supervisor Eddy, Mr. Robertson advised that the issue was brought to the Board because the funds which are available in the Water Fund budget have not been specifically appropriated for that purpose. Supervisor Nickens asked that these types of items•be brought to the Board on the Consent Agenda in the future since the funds are already earmarked. Mr. Robertson was directed to coordinate the relocation with North Cross School. Supervisor Kohinke moved to approve the funding of the relocation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Rectuest from yirginia Amateur sports, Inc. for additional fundin of 5 000 for FY 94 95. Elmer Hod a Count Administrator May 23, 1995 - ~4_~ ~- necessary to loan a maximum of $1,000,000 from the General Fund to the Sewer Fund. Ms. Hyatt explained that the funds will be transferred only as needed to pay bills as they are incurred and will be reimbursed during the 1995-96 fiscal year when financing is complete. Supervisor Nickens moved to adopt the resolution and approve the advance of funds. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 52395-4 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANORE, DIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR SERER SYSTEM IMPROVEMENTS The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring, constructing, equipping and developing certain improvements or expansions related to the County's share of the joint sewage treatment plan facility and interceptors, as outlined in a contract signed November 9, 1994 between the County of Roanoke ("Project") and to reimburse such advances with proceeds of one or more financings. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration May 23, 1995 ~ 47 operate a convenience store and gasoline outlet, located at the corner of Plantation and HershberQer Roads, Hollins Magisterial District, upon the petition of Workman oil Co. 3. Ordinance authorizing a Special IIse Permit to operate a used car lot, located on the west side Magisterial District, upon the petition of Shelor, Inc. 4. Ordinance to amend the text of the Roanoke County Zoning Ordinance to allow manufactured homes in the Countv's agricultural zoning districts pursuant to Section 15.1-486.4, as amended in the 1995 Legislative Session, upon the petition of the Roanoke County Planning Commission. IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending Section 17-14 of the Roanoke County Code, Procurement Code, to provide for certain restrictions on contract modifications. (Paul Mahoney, Countv Attornev) Mr. Mahoney explained that this ordinance revised the County Code to bring it within the state enabling legislation and provides that no fixed-price contract may be increased by more than 25~ of the amount of the contract or $10,000 whichever is greater without the advance written approval of the governing body. There were no citizens present to speak on this ordinance. Supervisor Kohinke moved to approve the first reading of the ordinance and set the second reading for June 13, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix May 23, 1995 ~ 4(~ Porter requires from the County the conveyance of certain interests in real estate; and WHEREAS, the County requires Porter to convey to it easements for the purpose of the installation of the South Loop Main Water Transmission Line; and WHEREAS, Porter petitions the County to adopt this ordinance pursuant to the provisions of Section 16.01 and Section 18.04 of the Roanoke County Charter in order to achieve their respective and mutual goals; and that the real estate in question does not conflict with other public uses and will ultimately serve a public purpose, and are hereby declared to be surplus; and, WHEREAS, the County's acquisition of utility easements and other real estate interests constitutes a fair consideration for the conveyance of other County real estate interests to Porter; and, WHEREAS, the first reading of this ordinance was held on May 9, 1995, and the second reading and public hearing was held on May 23, 1995. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia: 1. That Porter shall convey to the County an easement for the installation of water and sewer utility lines by the recordation of a subdivision plat for the development of the Longridge Subdivision. The recordation of the final subdivision May 23, 1995 ~ ~ 1 - i 7. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the exchanges, all of which shall be on form approved by the County Attorney. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 2. Ordinance authorizinc the donation by lease of office space in the Roanoke County Administration Center to the Friends of the Blue Ridge Parkway. Elmer C. Hodge, County Administrator) 0-52395-6 Mr. Hodge advised that the only change was in the square footage of the space being provided to Friends of the Blue Ridge Parkway which has been increased from 200 square feet to 300 square feet. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 52395-6 AIITHORIZING THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANORE COIINTY May 23, 1995 - ~;5` 1. That it is in the County's best interests to enter into a lease agreement for the use of valuable office space located at 5204 Bernard Dri vP ; n tl,c tann„r,lrc n..,,.,+-„ Administration Center by the Friends of the Blue Ridge Parkway. This lease agreement shall be terminable at will by the County and the use of this property shall be limited to office uses for the charitable and non-profit purposes of this organization. 2. That the County Administrator is authorized to negotiate and to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the charitable purposes of this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Ordinance declarin several arcels of real estate to be surplus and accepting offers for the sale of same. (Paul M. Mahoney, County Attornev~ This item was continued until after the Executive Session. 4. Ordinance authorizin the financin of a local public works improvement. Bonsack Community sewer May 23, 1995 over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of the Ordinance was held on May 9, 1995; and the second reading was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board authorizes and approves a local public works improvement project namely, public sewer extension for a portion of the Bonsack community. The total cost of this public sewer project is estimated to be Twenty Thousand Dollars ($20,000.00) plus off-site facilities fees of Three Thousand Dollars (3,000.00); however, the County agrees that the total cost of the project including off-site facility fees and credits shall not exceed Twenty Thousand Dollars ($20,000.00). 2. That the Board authorizes and approves the payment by Michael Dunn, of 4612 Bonsack Road, of his portion of the cost of extending the public sewer system in accordance with the following terms and conditions: Payment of Six Thousand Six Hundred and Sixty- Seven Dollars ($6,667) over ten (10) years at an interest rate of nine (9$) percent per annum. May 23, 1995 ~ ~7 enforcement of zoning violations involving the unlawful parkins of vehicles by the issuance of parking tickets for such violations (Joseph Obenshain) 0-52395-8 Mr. Mahoney reported that since the first reading of the ordinance, there have been several meetings and discussions to address concerns of the Board members. The Police Department will develop a policy to require officers to make reasonable efforts to give warnings to drivers of trucks who park on a public street. Supervisor Eddy presented a memorandum outlining his continuing concerns with the ordinance which he felt were not addressed. Following discussion, Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy ORDINANCE 52395-8 AMENDING AND REENACTING SECTIONS 12-51 PENALTIES FOR PARKING VIOLATIONS AND 12-52 PARKING ON STREETS AND HIGHWAYS GENERALLY TO AIITHORIZE THE ENFORCEMENT OF ZONING VIOLATIONS INDOLVING THE UNLAWFIIL PARKING OF VEHICLES BY THE ISSIIANCE OF PARKING TICKETS FOR SIICH VIOLATIONS May 23, 1995 3 4 WHEREAS, the first reading of this ordinance was held on March 14, 1995, and the second reading was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, as follows: 1. That Section 12-51. Penalties for Parking Violations and Section 12-52. Parkina on streets and highways generally of Article III. Parkina of Chapter 12 MOTOR VEHICLES AND TRAFFIC of the Roanoke County Code be amended and re-enacted, as follows: Sec. 12-51. Penalties for parking violations. Any person violating any of the provisions of this article shall be deemed guilty of a traffic infraction and, upon conviction thereof, shall be fined according to the following schedule: ~,rk~ng ; a t~a~~c~z trax~.~r trzz~..: >:>><em~....tz~;:l~r. »: _ a ~a ttehc~e, ~aoat ~r ut1~~.~y.. . ve~.~:~~e ~r~~> Sec. 12-52. Parking on streets and highways generally. :>~:~~ ......... ~~::: t~u~k t~a~to~r semi.~r~~.:e~::;:~i~:?< ~~~~at ~} :.:: .. ~reof sha~~. ~e p~~ke~ ave~~~~ht. an an.y ,~:::: . :: is Jix..... .... ~~i~. ........................: L~ii::i::~'......... ...... ..... ..+. n... r ............... r.. n..........:...:.:::.~::::::v: m:.:v :w::.~:::::r.~..rv~~.w::::::..«:::::::::::: iiiii:i:iiTjfii.>y:•i'r'iii4rcrvNr:: r: h:i%!/. May 23, 1995 ~ ~ ~. issues related to public health and safety without exercise of revelatory or enforcement powers. (Dr. Margaret L. Rutledge, Director, Allegheny Health District) 0-52395-9 Dr. Rutledge presented the staff report explaining that the Health Department discovered that the ordinance authorizing the Health Department to provide swimming pool inspections had been rescinded in the 1980's. Following meetings with citizens involved in ownership, operation and servicing of swimming pools there are still differences as to the final language proposed for the ordinance. The Health Department is recommending that the ordinance serve as a guideline only for the upcoming fiscal year and they will continue to negotiate with the pool owners and operators to bring additional amendments to the Board in the future. Following discussion, Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy ORDINANCE 52395-9 AMENDING AND REENACTING SECTIONS 4-4, DEFINITIONS, 4-10, OPERATIONS, 4-11 3ECIIRITY, 4-12 SAFETY AND RESCQE EOIIIPMENT; OTHER SAFETY FEATIIRES, AND 4-13, ENTRY AND INSPECTIONS, ENFORCEMENT, PENALTIES OF ARTICLE I IN GENERAL, OF CHAPTER 4 May 23, 1995 ~ ~~ and safety concerns at each pool but to refrain from the exercise of any regulatory enforcement powers; and WHEREAS, the first reading of this ordinance was held on May 9, 1995; a second reading was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article I. In General of Chapter 5, AMUSEMENTS of the Roanoke County Code be amended and reenacted to read and provide as follows: Sec 4-4. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: Public swimming pool: Shall mean any swimming pool, other than a private residential swimming pool, intended to be used collectively by numbers of persons for swimming or bathing and operated by any person, whether as owner, lessee, operator or apartment, or any association of persons. The term "public May 23, 1995 c. a sign be posted exactly as stated in (b) (3) above. pools.f regardless of` their s~.~a f: oocup~:~ed >~1 '~~ ~wimrt~ers car more will. be requ.ired...tc have a designat~c~ lifequarci. (c) Operators and lifeguards shall be required to possess a current certification meeting the current standard for a pool operator or lifeguard as recommended by the National Recreation and Park Association, the American Red Cross or other (d) A bound log shall be maintained by the swimming pool operator on the premises which shall contain the time and dates of the chemical test performed, results of those tests and initials of the persons who performed the necessary testing. The log shall be retained for a period of twelve (12) months. 1. The log shall include the following at the specified intervals: May 23, 1995 ~ ~i7 (6) On all swimming pools, the depth of the water shall be marked plainly at or above the water surface on the vertical wall of the swimming pool and on the edge of the deck next to the swimming poo Numbers and letters shall be `~~;ttamtt~'>;~: ~ inches in size and of a good contrast with the pool wall and deck. Depth markers shall be placed at the following locations: May 23, 1995 ~ ~(~ o-o-~ _ . (b) When the Health Director finds that any condition exists that endangers the life, health or safety of the users of any public swimming pool, he may order the facility closed until permit or business license issued, as required in subsection (a). Any person aggrieved by the refusal of the Health Director to grant, or by the revocation or suspension of, a permit or-~license shall have the right to appeal therefrom to the Circuit Court of the Count of R ''<~ ~"~`' ~„~~<. •.:~ oanoke Vi Y r i n' is ~'~ , ::::::.. ~:..::.f.::.:::..~..:~.~:::::::.~ :.:::::........::::.... .::.~.wfiii:;k:>: ~::.: i>::.;:o:::i:iiiiiii:l :::..:..........~rr:...........:.:....:::n...:ww:xvJfli'urvi;,irrc'f.6 ':.:~:H.i?!•".is~.;>.,.v{{x•':tiff'f//.;isxii.;.;r.;{r..r~.i:?jGti?ji:.;•;•;:f{..•;•;{(i~ry`!/{i~.}i?Y.n„~,{{{i ySiit?C.;.}..};rrrr/,r rii:{r{.i: .:rJ.W.{x%;vrrerxh~r•/iri t/rvxwmmf! fl.::..... . r...r.:Jlu ...... mr. rr. .........Ji Jh:.::.. May 23, 1995 ~~ On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy IN RE: APPOINTMENTS 1. Clean Valley Council Supervisor Nickens nominated Vince Reynolds to serve another two year term which will expire June 30, 1997. 2. Fifth Planning District Commission Supervisor Eddy nominated Lee Osborne to serve a three year term. This term will expire June 30, 1998. 3. Highway and Transportation safety Commission Chief Cease was asked to recommend an appointee for the police representative. Supervisor Nickens suggested that James Martin be appointed as Senior Citizen representative. Supervisor Eddy suggested contacting appropriate organizations for further recommendations. 4. Parks & Recreation Advisory Commission Supervisor Nickens nominated Bobby G. Semones to serve another three year term which will expire June 30, 1998. 5. Roanoke Valley Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey, member at large, to serve another three year term which will expire June 11, 1998. May 23, 1995 ~ 7 ~ RESOLIITION 52395-10 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 23, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes for April 25, 1995. 2. a. Confirmation of committee appointments to the Board of Zoning Appeals, Clean Valley Council, Fifth Planning District Commission, Highway and Transportation Safety Commission, Parks and Recreation Advisory Commission, and V i l~'ri i n i '~ tdra~t cxsn L~ ' +- r+ ~ i n a -_~7~.. ~.~ ..vv ~. ~.s ~• VVaa4U balls \.Z ti b. Confirmation of committee appointment to the Virginia Western Community College Board. 3. Resolution of Congratulations to Total Action Against Poverty upon their 30th Anniversary. 4. Acceptance of sanitary sewer facilities serving the Orchards - Botetourt South, Section 3. 5. Donation of drainage easements on Lots 6 through 10, Block 1, Section 1, The Gardens of Cotton Hill. 6. Authorization to move forward with "No Charge" Motorola Engineering Study to upgrade 800MHZ radio system. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said May 23, 1995 ~ 7 successful programs designed to help individuals and families get off the cycle of poverty and welfare and to become productive self-supporting citizens; and WHEREAS, since its inception, over 17,000 children have attended Headstart Programs; 4,120 youth and 2,950 adults have received their GED, 45,116 households have been served by the Virginia Water Project, 5,500 homes have been weatherized, and countless others have been served by programs such as the Transitional Living Center, the Southwest VA Second Harvest Food Bank, Project Discovery and VA Cares; and WHEREAS, Roanoke County is proud to have contributed both financially and through donations to this outstanding program during the past 30 years. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to Total Action Against Poverty upon the celebration of their 30th anniversary, and FURTHER, the Board wishes continued success to TAP in their efforts to assist the disadvantaged citizens of the Roanoke Valley in reaching a high quality of life. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None May 23, 1995 ~ 77 and was advised that the gypsy moth should be in the Roanoke Valley in two to three years. Supervisor Eddy felt that the County should begin thinking about a program to combat the problem. Supervisor Nickens• (1) He received a memorandum from Mr. Hodge and Finance Director Diane Hyatt regarding financial reporting to the Board and he recommended quarterly reports. (2) He received a memorandum from Mr. Mahoney regarding the use of the E911 tax for the upgrade of the 800 MHZ system and suggested adding this to the County's legislative agenda. (3) He has been informed that the cost for street signs can be paid from the E911 tax and suggested that money be transferred from that account to Parks & Recreation Department where the signs are currently being made. (4) He expressed concern about a memorandum from Mr. Hodge regarding the construction of the concession stand and restrooms by private funds at Starkey Park and asked whether the funds would be reimbursed if Starkey Park is used for the new high school. Following discussion, Supervisor Nickens asked that the future use of Starkey Park be placed on the June 13, 1995 agenda. (5) He received a communication from John Chambliss regarding the ad hoc committee study of fire and rescue. He asked for a report on the number of written or verbal complaints that the County has received concerning the fire and rescue service. May 23, 1995 ~ 7 (~ Board. (4) There was consensus not to respond to the recent article concerning fire and rescue volunteers in the Roanoke Times & World-News. (5) Mr. Hodge, Fire and Rescue Chief Fuqua, and Mr. Chambliss will look at programs that will recognize volunteer contributions. (6) Mr. Hodge will provide to the Board quarterly reports on revenues. (7) Mr. Harrington will let the Planning Commission know that the Beautification Program has been funded. IN RE: EBECUTZVE SESSION At 6:25 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (3) disposition of surplus real estate, well lots. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Johnson IN RE: CERTIFICATION OF E%ECUTIVE SESSION R-52395-11 At 7:03 p.m., Supervisor Nickens moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None May 23, 1995 ~ R AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Johnson IN RE: SECOND READING OF ORDINANCE (CONTINIIED FROM AFTERNOON SESSION) 1. Ordinance declaring several parcels of real estate to be surplus and accenting offers for the sale of same. (Paul M. Mahoney. County Attorney) 0-52395-12 There was no discussion and no citizens were present to speak on this ordinance. Supervisor Eddy moved to adopt the ordinance to accept only the bid of $30,000 from Thomas Newcomb for Hunting Hills Real Estate Tax Map Parcel No. 88-13-3-28 and reject all other bids. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None PRESENT: Supervisor Johnson ORDINANCE 52395-12 DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SIIRPLII3 AND ACCEPTING OFFERS FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: May 23, 1995 ~ R 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance to accept only the bid of $30,000 from Thomas Newcomb for Hunting Hills Real Estate Tax Map Parcel #88.13-3-28, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None PRESENT: Supervisor Johnson IN RE: PROCLAMATIONS, RESOLIITIONS, RECOGNITIONS, AND AWARDS i. Resolution of Congratulations to Oak Grove Elementarv School Parent-Teacher Association for receiving the State Award from the National PTA. R-52395-13 Chairman Minnix presented the resolution to Debbie Landgraf, President, Oak Grove Elementary School PTA, and the other PTA officers. Principal Margaret Moles was also present. Supervisor Eddy moved to adopt the resolution. The motion carried by the following recorded vote: May 23, 1995 ~ R ~ . BE IT FURTHER RESOLVED that the Board expresses its appreciation to the dedicated parents and teachers involved in the Oak Grove Elementary School PTA. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: PIIBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance vacatin a ootion of 50 foot ri ht-of- way and temporarv cul-de-sac known as Carolyn Circle. 50 foot right-of-way known as Copeland Drive in its entiret and all ublic easements located within Block 2 Lots 29 and 30 Block 3 Lots 1 through 4 and Block 1, Lots 26 through 28 shown on the subdivision of Sugarloaf Highlands. Section i located in the Windsor Hills Ma isterial District. (Arnold Covey, Director of Engineerinc & Inspections 0-52395-14 Mr. Covey reported that petitioners Frank D. Porter III and Beverly Porter are requesting the Board of Supervisors to vacate the referenced right-of-ways and easements in order that they may remove these encumbrances on the property and develop May 23, 1995 ~ Rr' WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 9, 1995; and the public hearing and second reading of this ordinance was held on May 23, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That portion of the right-of-way and temporary cul- de-sac known as Carolyn Circle, the right-of-way known as Copel- and Drive and all public easements located within Block 2, Lots 29 and 30, Block 3, Lots 1 through 4, and Block 1, Lots 26 through 28 in the Sugarloaf Highlands, Section 1 Subdivision in the Windsor Hills Magisterial District as shown in Plat Book 7, at page 43 of record in the Clerk's Office of the Roanoke County Circuit Court, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Frank D. Porter III and Beverly Porter shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. May 23, 1995 _ ~R~ I storage yard. The Planning Commission expressed concern about having a commercial establishment in a Rural Preserve area but recommended approval with the condition that a 6-foot minimum height stockade fence be constructed. Mr. Harrington further advised that he suggested additional language for the condition regarding the wooden stockade fence which would clarify the condition. Ed Natt, attorney for the petitioner, was present and indicated that he was in agreement with the new language in the condition. Supervisor Johnson expressed concern about a commercial establishment in a rural area and advised that he would not support the request. Supervisor Minnix moved to adopt the ordinance with the condition clarified according to Mr. Harrington's memorandum. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: Supervisor Johnson ORDINANCE 52395-15 TO CHANGE THE ZONING CLASSIFICATION OF CERTAIN TRACTS OF REAL ESTATE CONTAINING 2.62 ACRES LOCATED AT 7210 FRANKLIN ROAD (TA% MAP NOS. 114.00-1-12; 114.00-1-11) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C- 2, CONDITIONAL, TO THE ZONING CLASSIFICATION OF AV, AND GRANTING A SPECIAL USE PERMIT IN ORDER TO OPERATE A CONTRACTOR'S STORAGE YARD, UPON THE APPLICATION OF KENNETH MCNEIL. _ May 23, 1995 ~ 9 4. That the Board hereby grants a Special Use Permit to Kenneth McNeil to allow the operation of a contractor's storage yard located at 7210 Franklin Road in the Cave Spring Magisterial District. 5. That the owner has voluntarily proffered the following condition: (1) A wooden stockade-type fence shall be constructed on the site as generally shown on the screening plan submitted by Kenneth McNeil. This screening shall be modified in the following ways: (a) The wooden stockade fence, of a minimum height of six feet, shall be installed. The fence shall be in a location, and shall be of a height sufficient, to screen all outside storage associated with the contractor's storage yard. After installation of the fence, no contractor's equipment or supplies shall be visible from Wilson Road or Franklin Road. Stockade type gates shall not be required so long as equipment and supplies are not visible from these roads. (b) The supporting structure of the fence shall be installed on the interior side of the fence. (c) The fence shall be perpetually maintained by the property owner to insure that the effectiveness of the screening is preserved. 6. That said real estate is more fully described as follows: Parcel I BEGINNING at a point on the southeasterly side of U. S. Route 220 (Franklin Road, S.W.), said point being corner to the property of Garland H. Overfelt (Deed Book 1024, page 68); thence with said Route 220, N. 38° 25' E. 157.88 feet to an old iron pin, corner to property of Claude Eggleston, et us (Deed Book 1085, page 445); thence leaving said Route 220, and with the May 23, 1995 ~ 9~. or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with the condition as clarified in Mr. Harrington's memorandum, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: Supervisor Johnson 3. Ordinance authorizing a Special IIse Permit to eRpand Glenvar High School, located at 4549 Malus Drive. Catawba Maqisterial District, upon the petition of School Board of Roanoke County. Ter Harrin ton Director of Plannin & Zonin 0-52395-16 Mr. Harrington advised that the Special Use Permit would allow a 41,000 square foot addition to Glenvar High School for classrooms and office space. The Planning Commission recommended approval of the request. Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None May 23, 1995 Z (~ ~ On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 4. 0-52395-17 Ordinance to rezone approximately 1.9 acres from C-1 to I-2 to construct an office/sales/light manufacturing facility, located adiacent to 3326 West Main Street, Catawba Magisterial District, upon the petition of Jerry Mullins. (Terzw Harrington, Director of Planning & Zoninc) Mr Harrington reported that the Planning Commission recommended approval with two proffered conditions. There was no discussion and no citizens present to speak. Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 52395-17 TO CHANGE THE ZONING CLASSIFICATION OF A 1.9 ACRE TRACT OF REAL ESTATE LOCATED AT 3326 REST MAIN STREET (TAB MAP NO. 55.03-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C- 1 TO THE ZONING CLASSIFICATION OF I-2, IIPON THE APPLICATION OF JERRY MIILLINB. May 23, 1995 ~ q7 related industries, recycling centers and stations, scrap and salvage services. 4. That said real estate is more fully described as follows: BEGINNING at an old pin situate on the south side of Lee Highway (U.S. Route 11 and 460) which is 80 feet side; thence with the line of property now or formerly owned by William R. and Roseanne C. Brown and a fence line S 14 deg. 36' 48" East 233.20 feet to an old pin; thence the following four calls with tract "B". Fort Lewis Industrial Park, Plat Book 9, page 402, S 70 deg. 12' 45" W. 19.05 feet to an old pin; S 17 deg. O1' 20" E. 34.83 feet to an old pin; S 57 deg. 56' 46" W 106.96 feet to an old pin and S 67 deg. 44' 48" W 149.29 feet to an old pin situate on a fence line and also on the line of Lot 25, Fort Lewis Estates, Plat Book 3, page 51; thence with the East line of Lot 25 and Lot 1, Fort Lewis Estates, N 14 deg. 24' 12" W 347.56 feet to a fence post situate on the south side of U. S. Route 11 and 460; thence with the south side of U. S. Route 11 and 460 N 80 deg. 56' 58" E 267.50 feet to the point of BEGINNING, containing 1.897 acres, as shown on a plat of survey for Joseph C. Thomas made by T. P. Parker & Son, Engineers and Surveyors, dated April 13, 1989, a copy of which is recorded in the Circuit Court Clerk's office of the County of Roanoke, Virginia in Deed Book 1307, page 239. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. May 23, 1995 ~ (~ (~ _ -- _ ~ -- - _ __. CLASSIFICATION OF R-1 IIPON THE APPLICATION OF THE ROANORE COIINTY PLANNING COMMISSION WHEREAS, the first reading of this ordinance was held on April 25, 1995, and the second reading and public hearing were held May 23, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter.on May 2, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.23 acre, as described herein, and located at 123 John Richardson Drive, (Tax Map Number 38.16-1-8) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the Zoning classification of R-1, Low Density Residential District. 2. That this action is taken upon the application of the Roanoke County Planning Commission. 3. That said real estate is more fully described as follows: BEGINNING at a 45 inch white oak in the southerly side of the Hershberger Road (State Sec. Rte. 625) at the west end of an iron bridge over Carvins Creek, said beginning point being an original corner of the 45-acre tract, property of Julia B. Stone, thence along the original outside line of the aforesaid 45-acre tract and along the lines _ May 23, 1995 n ~ AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 6. Ordinance authorizin a S ecial IIse Permit to construct a broadcast tower atop Read Mountain aonroximately mile north of Summit Ridce Road, Hollins Macxisterial District, upon the petition of yirQinia Towers, Inc. (Terry Harrington, Director of Planning and Zoning) 0-52395-19 Mr. Harrington reported that the Planning Commission continued this request from February to allow the applicant to work to address the Planning Commission's concerns. The site is located along the southern ridgetop of Read Mountain, and the petitioner proposes to locate an 80 foot tower with a small transmitter housing. The Planning Commission recommended approval with five conditions. Alfred Durham, an adjoining property owner advised that he had no concerns with the request but had concerns with surveyor maps that seems inconsistent with the tax maps. Mr. Harrington responded that another property owner had similar concerns but the property was resurveyed- and agreement was reached. Maryellen Goodlatte, attorney for the petitioner, was present to answer questions. May 23, 1995 a(~~ On motion of Supervisor Eddy to derv the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens, Minnix NAYS: Supervisors Kohinke, Eddy 7. Ordinance to rezone 5.93 acres of land from EP to AG-3, located at 2393 Hammond Drive, Vinton Magisterial District, upon the petition of the Virginia Recreational Facilities Authority. (Terrv Harrington, Director of Planning & Zoning) (CONTINIIED FROM MARCH 28, 1995) Chairman Minnix announced that this item has been continued until June 13, 1995, at the request of the petitioner. 8. Ordinance to rezone 3.06 Acres from I-1 Conditional and C-1 Conditional to C-1 to house administrative offices and church services located at 5240_Hollins Road, Hollins Magisterial District, upon the petition of Reformation Herald Publishing Association. (Terrv Harrincton, Director of Planning & Zoning) (CONTINIIED FROM APRIL 25, 1995) 0-52395-20 This request was tabled by the Board of Supervisors on April 25 to allow staff additional time to research issues _ May 23, 1995 n ~ WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.06 acres, as described herein, and located at 5240 Hollins Road, (Tax Map Number 39.05-1-10) in the Hollins Magisterial District, is hereby changed from the zoning classification of I-1, Conditional, and C-1, Conditional, Industrial District and Office District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Reformation Herald Publishing Association. 3. That the owner voluntarily petitions the Board of Supervisors to repeal the conditions, voluntarily proffered by the owner in 1986. The Board of Supervisors hereby repeals and removes the proffered conditions from this real estate. 4. That said real estate is more fully described as follows BEGINNING at an iron pin on the west side of Hollins Road (Va. Sec. Rte. 601) which point is the corner to the Nadine K. Noell property and is designated as "2" on the Plat Showing Property (3.06 Ac.) Being Conveyed to Reformation Herald Publishing Association," dated December 31, 1985, revised June 6, 1986, and prepared by Buford T. Lumsden & Associates, P.C., Engineers and Surveyors; the true place of beginning; thence N. 77° 10' 33" W. 300 feet to a corner marked by an iron pin on the line of the Dowdy property; thence with the Dowdy line N. 11° 21' 00" E. 166.36 feet to an iron pin _ May 23, 1995 d(17 Ordinance to rezone approximately 68.4 acres from AG 3 to AR to construct single family detached dwellings. located beyond the terminus of Toddsbury Drive to the east._yinton Magisterial District. upon the petition of Akfer Corporation. (Terry Harrington, Director of Plannin & Zonin Chairman Minnix announced that this rezoning had been continued until June 27, 1995. IN RE: PIIBLIC HEARINGS ,is Public Hearing to elicit comments regarding the Proposed Budget for Fiscal Year 1995-96. County Administrator Elmer Hodge presented the highlights of the 1995/96 fiscal year budget. He reported that this year there was involvement from the County teams, school teams and a citizens committee. The following citizens spoke: (1) Butch Kelly, 8564 Gravel Hill Road, Roanoke County Education Association, spoke regarding teacher salaries and requested a long-term salary plan for salaries. (2) Bill Richardson, 2032 Stallion Circle, County Council of PTA's thanked the Board for fully funding the school budget. Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 13, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of June, 1995. IN RE: CALL TO ORDER Chairman P4innix called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens (Arrived 3:06 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES IN RE: PROCI+AMATIONS, RESOLIITIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Parks & Recreation Department volunteers who assisted taxnayers visitinc the Treasurer and Commissioner of Revenue Offices during tax season (Deborah Pitts, Assistant Director of Recreation) Certificates of appreciation were presented to the following citizens and staff by Chairman Minnix, Treasurer Alfred C. Anderson, and Deborah Pitts, Assistant Director of Parks: Ann Plestor, J. B. Nestor, Thelma Thurman, Gerald Cook, Wanda Cook, Lois Daniel, Martha Agner, Violet Gallia, Bea Owens, Rachel Semantle, Irene Umburger, Ed Umburger, :2abe1 Bowman, Julia Jennings, Iris Palmer, Anna Wexham, Russell Waxham, Sue Yeager, Zelma Reaves, Bob House, Shirley Burroughs, Ruby Johnson, Edith Kelly, Pat Proctor, Myrtle Hash, Aldene Reed, Clarice Corell, Vera Dixon, Paul Robertson, Lou Paul, Elouise Gibbs, Beulah Garrett, Rutha Kennedy, Tony Hehn, Polly Yeager, Terry Flanary, Jo Robertson, Myra Sellers, Anita Hammerstrom and Frank Wilkins. IN RE: NEW BIISINESS 1. a. Recritest to adopt the Fiscal Year 1995 96 Budget for the School Board of the County of June 13, 1995 d' •; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: Roanoke County School Board Budget Adoption FY 1995-96 Adopted Adopted FY 1994-95 FY 1995-96 Revenue Estimates School Operating Fund $72,808.432 $76,103,239 School Cafeteria Fund 2.945.000 2,995,000 School Grants Fund 1.874.493 1.652,032 School Textbook Fund 695.726- 777,283 Other School Funds 0 1,500,000 Total School Revenues $78.323.651 $83.027.554 June 13 1995 On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 1. b. Re est to ado t the Fiscal Year 1995-96 Budget for the County of Roanoke (Brent Robertson, Budget Manacrer) R-61395-1.b Mr. Robertson reported that at the budget work session on 24ay 23, 1995, the Board of Supervisors indicated a consensus agreement on the majority of budget issues. Unresolved were membership in the Urban Partnership and funding of the Planning Commission's Gateway Beautification project on Williamson Road. Funds earmarked in Risk Management for workers compensation have been reallocated to the Planning and Zoning department for this project, but workers-compensation employees will still be used whenever possible. Funds for membership in the Urban Partnership are requested in a separate item in the agenda and the remaining unallocated balance was added to the General Fund. Mr. Robertson advised that the budget needed to be updated to increase Explore Park's funding from $100,000 to $150,000. Supervisors Johnson and Eddy advised that were not pleased with the budget process. Supervisor Eddy read a statement outlining his objections. June 13, 1995 estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for Roanoke County, Virginia, as follows: County of Roanoke Budget Adoption FY 1995-96 Revenue F~timates General Fund: General Government: General Property Taxes Other Local Taxes Permits. Fees & Licenses Fines and Forfeitures Charges for Services Commonwealth Federal Other Total General Government Adopted FY 1994-95 5 X2,760,000 17,485,000 538,730 487,500 245,000 5,420,303 1,525,048 3.832,066 82.293,647 adopted FY 1995-96 7,440,000 18,300,000 536,000 487,500 250,200 x,470,952 1,560,048 5,335,198 89,379,898 - Junz 13, 1995 Youth Haven II Law Library 378,788 387,247 Recreation Fee Class 42,980 41,980 Comprehensive Services Act X48,430 616,763 Internal Services 874,623 1,126,122 Garage II 1,356.556 1,461,964 253.766 257,278 Total General Fund 85,748,790 93,271,252 Debt Service Fund Capital Projects Fund 8.391.277 8.706.612 Internal Service Fund 75,000 X75,000 «~ater Fund 1,134,556 1,169,996 Sewer Fund 10,383.212 11.448,462 School Operating Fund 4,452,127 5,351,155 School Cafeteria Fund 71,808,184 76,103,239 School Grants Fund 2,945,000 2,995,000 School Textbook Fund 1,874,493 1,652,032 Other School Funds 695,726 777,283 0 1.500,000 203.»0,031 (55.985.798) S 147.564.233 Total Expenditures All Funds 187.508.365 Less: Transfers ~ (52.002.3421 Total Net of Transrers S 135.06.023 review the CIP document in the suture. Supervisor Nickens roved to adopt the CIP. The motion carried by the following recorced vote: AYES: Supervisors Johnson, ohinke, Nickens, Minnix NAYS: Supervisor Eddy RESOLUTION 61395-2 ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1996-2000 FOR ROANORE COUNTY WHEREAS, the County Administration has developed a capital improvements program ~o be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public gearing on the adoption of this capital improvements program was held on May 23, 1995, to secure the comments of the citizens after publication of notice as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, ':irginia, as follows: 1. That the County capital improvements program for FY 1996-2000 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. 4. Rectuest from the Roanoke Regional Airport Commission to atiprove capital expense of 5191,000 for snow removal equipment (Diane Hvatt, Director of Finance) R-61395-4 Ms. Hyatt reported that the Roanoke Regional Airport would like to purchase snow removal equipment at a cost of $191,000, of which 90% will be reimbursed by the Federal Government and state funds have been received for the remaining 10%. According to the regional airport contract, the participating localities must approve any capital expenditure in excess of $100,000. Supervisor Minnix moved to adopt the resolution approving the purchase. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 61395-4 APPROVING A SPECIFIC CAPITAL ESPENDITURE FOR THE ACQUISITION BY THE ROANORE REGIONAL AIRPORT COMMISSION OF AN ALL WHEEL DRIVE DUMP TRUCK WITH SNOA PLOW WHEREAS, Section 17.(b) of the contract between Roanoke County, the City of Roanoke and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; Budcet for Urban Partnership membership (Elmer Hodce, County Administrator) A-61395-5 Mr. Hodce reported that membership in the Urban Partnership would allow Roanoke County to offer assistance in solving the real problems of ,urban cities while addressing the fiscal and other problems that are experienced by County. Several counties :aye already joined. He explained that the chief elected and appointed officials will represent Roanoke County and two business representatives can be appointed by the Board. There was discussion on whether this organization would duplicate efforts by other organizations the County belongs to such as VML, VACo, and Chambers of Commerce. Superviscr Eddy moved to appropriate funds for membership in the L'rban Partnership. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Minnix NAYS: Supervisors Johnson, Nickens 6• Recruest to debar Wayne Enaineerina, Corporation from consideration for award of future contracts. (Paul Mahoney, County Attorney) Supervisor Johnson moved to continue this item until .- __ .Tune 13, 1995 ~ Supervisor Minnix moved to reconsider the petition on July 25, 1995 after an advertised public hearing. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: Supervisor Johnson Supervisor Kohinke requested a policy on ridgeline protection. IN RE: REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 11, 1995 to discuss the Land Use Program A work session on the Land Use Program was set for July 11, 1995, following the afternoon session. Mr. Hodge reported that there will be a public hearing on the Route 221 improvements at 7:00 p.m. on July 11, 1995 and that the joint meeting with Roanoke City Council will be held at 12 Noon on July 11, 1995. IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizinc the execution of a lease of real estate for office s ace for the Roanoke County Department of Social Services. (John Chambliss, Assistant Administrator) Mr. Chambliss presented the staff report and recommended negotiating another lease to provide renovated space following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy 3. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3 07 of the Roanoke County Charter and section 14.1-46.01:1 of the Code of Virginia. (Elmer Hodge, County Administrator This ordinance sets the salaries for the Board of Supervisors for. 1995/96. Supervisor Kohinke moved to approve the first reading with 5% salary increase, and set the second reading and public hearing for June 27, 1995. Supervisor Eddy amended the motion to approve 4.8% salary increase. The amended motion was defeated by the following recorded vote: AYES: Supervisors Eddy, Nickens NAYS: Supervisors Johnson, Kohinke, Minnix Supervisor Kohinke~s original motion to approve the first reading with 5% salary increase and set the second reading and public hearing for June 27, 1995, was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy NAYS: Supervisor Nickens, Minnix June 13 1995 contract may be increased by more than 25~ of the amount of the contract or $10,000, whichever is greater without the advance written approval of the governing Cody. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 61395-7 AMENDING SECTION 17-14 "MODIFICATION OF CONTRACTS" OF THE ROANORE COIINTY CODE TO PROVIDE FOR CERTAIN RESTRICTIONS ON CONTRACT MODIFICATIONS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 17-14. Modification of Contracts, of the Roanoke County Code is hereby amended as follows: A public contract may include provisions for modification of the contract during performance, but no fixed-price contract may be increased by more than twenty-five (25%) percent of the amount of the contract or ten thousand dollars ($10,000.00), which ever is s~}}e~ greater, without the advanced written approval of the Board of Supervisors. In no event may the amount of anv contract without adequate consideration be increased for anv burbose, including but not limited to relief of an offeror from the consequences of an error in its bid or offer. 2. The provisions of this ordinance shall take effect on and from the date of its adoption. Supervisor Eddy moved to accept the offer of Vision Builders at $14,650, and adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson ORDINANCE 61395-8 DECLARING A PARCEL OF REAL ESTATE (ARDMORE) TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAI;TED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale,~s hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 9, 1995; and a second reading was held on May 23, 1995, and continued to June 13, 1995, concerning the disposition of the following parcel of real estate identified as follows: Ardmore Tax Map Parcel No. 28.09-2-40 ?. Hicthway and Transportation Safety Commission Chairman Minnix announced that Chief Cease will make a recom.=.endation for the police appointment. IN RE: CONSENT AGENDA R-61395-9, R-61395-9 e, R-61395-9 f Supervisor Johnson moved to adopt the resolution with Item 9 removed for discussion, and Item 2, appointment to the Fifth Planning District Commission deleted. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None Supervisor Eddy moved to approve item 9. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 61395-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 13, 19945, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to f items the separate vote tabulation for any such it~am pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 9 removed for discussion and Item 2, Appointment of Fifth Planning District Commission, deleted, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, dickens, Minnix NAYS: None On motion of Supervisor Eddy to approve Item 9, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLIITION 61395-9.e REQIIESTING ACCEPTANCE OF 0.13 MILES OF CAMPBELL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY STATE SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and uaac 1J 177J Yeas: Supervisors Johnson Kohinke Eddy Nickens 2~innix Nays: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Sutiervisor Kohinke• (1) He announced that the Audit Committee had met prior to this meeting. (2) He advised that the Story Telling Festival at Green Hill Park went very well, and that he recommended continuation of program. Sut~ervisor Eddv• (1) He attended a field trip to Durham, Raleigh, on Green:•~ays and announced that the Fifth Planning District Commission had issued F.equests for Proposals for design. (2) He advised that Governor Allen had declared July 3rd as a day off for state employees and County employees will do the same. (3) He acknowledged a memorandum from Fire and Rescue Chief Tommy Fuqua who advised that the County has only received three complaints on response times since 1990. (4) He asked if the Board Chairman had met with Mr. Hodge to discuss the state early retirement option for County Administrators. Zt was the consensus of the Board to bring the issue to the Board on June 27, 1995. (5) He asked Mr. Hodge what action could be taken regarding the groundhog problem in his district. Mr. Hodge advised that groundhogs are not an animal control responsibility but staff is working on the problem. (6) He received a draft of the policy manual, and has provided Mr. Hodge with his comments. He asked for an update on the next step. Mr. Hodge advised that staff will eliminate the policies that are no longer valid or redundant and will let the citizens know that the County offices will be closed on July 3rd. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by.a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamation signed by the Chairman 5. Additions to Virginia Department of Transportation Secondarv System - May 1995 IN RE: RECESS At 6:00 p.m., Chairman Minnix declared a recess. IN RE: WORR SESSIONS (4TH FLOOR CONFERENCE ROOM) At 6:10 p.m., Chairman Minnix reconvened the meeting in work session. 1. Joint Work Session with School Administration on ossible need to use Starke Park for new Cave S rip High School. School Superintendent Deanna Gordon and School Director of Facilities and Operations Homer Duff joined the Board of Supervisors v June 13, 1995 developed final recommendations which have been forwarded to the Board. Chief Fuqua reported that he was planning to set up a strategic planning session with both career and volunteer firefighters to look at how to implement both the short term and long term recommendations of the Ad Hoc Committee . Supervisor Johnson reminded the Board that the $246,000 from airport funding will be allocated to fire and rescue vehicles in 1996. Supervisor Nickens asked for job descriptions for Firefighter I and II for Roanoke City, Roanoke County and City of Salem. He also asked for a job description for the volunteer coordinator. IN RE: EBECIITIVE SESSION At 8:05 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (1) to consider a personnel matter, evaluation of County Administrator and County Attorney and appointment to Fifth Planning District Commission; 2.1-344 A (7) legal matter, Roanoke County vs. Merriman Sears, and 2.1- 344 A (3), disposition of County~s interest in publicly held real estate on the Surplus Property List. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None Supervisor Kohinke left the Executive Session at 8:30 p.m. IN RE: CERTIFICATION OF EBECIITIVE SESSION R-61395-10 _ June 13, 1995 -_ On motion of Supervisor Johnson to adcpt the Certification Resolution, and carried by the fallowing recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Kohinke IN RE: SALARIES OF COUNTY ATTORNEY AND COUNTY ADMINISTRATOR Supervisor Johnson moved to increase the salaries for the County Attorney and County Administrator by 4.8% of the midpoint of their range, and that the County Attorney receive $3,000 in a deferred compensation package. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix NAYS: Supervisor Kohinke IN RE: ADJOURNMENT At 10:50 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote with Supervisor Kohinke absent. Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board H. Odell "Fuzzy" Minnix Chairman 7 A-72595-S.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Transportation and Safety Commission and the Library Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the July 11, 1995 meeting. 1. Highway and Transportation Safety Commission Supervisor Eddy nominated Jeffrey Echols, Resident Engineer, Virginia Department of Transportation, to serve another four year term. His term will expire June 30, 1999. Mr. Mahoney advised that he will contact the Salem/Roanoke County Bar Association to obtain a recommendation for a legal representative to serve on this commission. 3. Library Board Supervisor Kohinke nominated Josie Eyer to serve as the representative from the Catawba Magisterial District to complete the unexpired four year term of Shirley VanRiper. This term will expire December 31, 1995. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Elmer C. Hodg Clerk to the Board County Administrator ---------------------------------------------------------------- , r~ • L - a ____________ __________________________ ACTION ___________________ VOTE _______ Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Highway and Transportation Safety Commission File Library Board File 'I ~ ~. A-72595-5.b ACTION NO. ITEM NUMBER ~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Confirmation of Appointments to the Public Safety Volunteer Benefits Board of Trustees COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In 1988 the Board approved the length of service benefits program for public safety volunteers. One part of the process established a board of trustees to administer the program, and seven members representing various designations were appointed to serve without term limits. In the future, the Chief of Fire and Rescue was required to make recommendations to the Board of Supervisors for members to fill the various positions. Due to a death and the change in leadership of the different organizations represented on this board, it is necessary to make the following appointments. Chief Wagner and Bob Jernigan are being reappointed and the other five members are being appointed. SUMMARY OF INFORMATION: The following recommendations are made to fill the various voting positions on the board of trustees: 1. Mike Gee, Volunteer Fire Representative, 3582 Sun Valley Lane, Roanoke, Va., 24014. 2. Thomas E. Wagner, Volunteer Member At-Large, 2562 Rutrough Road, Roanoke, Va., 24014. 3. Fire Chief Woodrow W. Henderson, Fire Chiefs Board Representative, 2686 Harborwood Drive, Salem, Va., 24153. 4. Rescue Chief Teddy Crowe, Volunteer Rescue Chiefs Board, 9875 Greenhouse Road, Bent Mountain, Va., 24059. 5. Sandra Nichols, Volunteer Rescue Squads, 10988 Rocky Road, Bent Mountain, Va., 24059. ~ ~~ i -~ 6. Shelly Byrd, Police Auxiliary, 2407 Alberta Avenue, Roanoke, Va., 24015. 7. Bob Jernigan, Roanoke County Risk Manager, 3957 Chaparral Drive, SW, Roanoke, Va., 24018. As a matter of information the following serve as liaison representatives to the board of trustees: Amy Shelor, Volunteer Coordinator; Battalion Chief Don Gillispie; and Frances Gearhart. STAFF RECOMMENDATION: Staff recommends that the Board approve and confirm the appointments of the voting members of the Public Safety Volunteer Benefits Board of Trustee. APPROVED: Elmer C. Hodge, Jr. County Administrator ------------ -------------------------------- ACTION ------------ VOTE -------- Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File T. C. Fuqua, Chief, Fire & Rescue Public Safety Volunteer Benefits Board of Trustees File SUBMITTED BY: I s ACTION # A 72595-S.c ITEM NUMBER ~` T- MEETING DATE: July 25, 1995 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~,,,t~~C BACKGROUND: A $22,500 improvement grant has been awarded to the Roanoke area Tech Prep Consortium for which the Roanoke County School System is the fiscal agent. This grant will be used to fund the following proposals. The award is effective July 1, 1995 through June 30, 1996. 1. $5,000 to implement a new program "Railroad Operations" at the community college level with articulated preparation at the secondary level spanning the career cluster areas of business and engineering technologies. 2. $7,500 to add the fifth and final career cluster in environmental science and technology. 3. $5,000 to add a recruitment/placement/follow-up component to all cluster areas in the consortium. 4. $5,000 to develop a work-based component for secondary and post-secondary levels for all clusters in the consortium. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends appropriation of the $22,500 to the School Grant Fund. arland J. 'dd, Director Vocational & Adult Education Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools .. ~.~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JULY 13, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. REQUEST FOR AN APPROPRIATION BY THE ROANOKE COUNTY BOARD OF SUPERVISORS TO THE SCHOOL GRANT FUND FOR A TECH PREP IMPROVEMENT GRANT WHEREAS, the Roanoke Area Tech Prep Consortium has been awarded a Tech Prep Improvement Grant in the amount of $22,500 for the period July 1, 1995 through June 30, 1996, and WHEREAS, the funds will be used for expenses related to developing and implementing a new program "Railroad Operations" at the community college level with articulated preparation at the secondary level spanning the career cluster areas of business and engineering technologies; and to adding components to the environmental science and technology project, implementation project for recruitment, placement, and follow-up, and work-based component project clusters; BE IT RESOLVED, that the Roanoke County School Board, which serves as the fiscal agent for the consortium, requests an appropriation by the Roanoke County Board of Supervisors in the amount of $22,500 to the school grant fund for the expenses as defined in the grant award. Adopted on motion of Maurice L. Mitchell, duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: ~~~ ~ - ~~-~-t:= Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ' . A-72595-S.d ACTION # ITEM NUMBER MEETING DATE: July 25, 1995 AGENDA ITEM: Request for Appropriation to the School Capital Fund COUNTY ADMINISTRATOR' S COMMENTS : ~itiwq~t~~/y!' +of~ BACKGROUND: The Virginia Department of Education, through a Virginia Public School Authority equipment grant, has awarded school divisions throughout the Commonwealth funds for network wiring of all schools and computerizing the elementary school media centers. Roanoke County's award was $667,025--$270,000 for network wiring and $397,025 for computerizing. To receive the grant, a match of 20 percent in local funds was required. The school operating budget for 1995-96 contains $133,000 to match the grant. FISCAL IMPACT: Matching funds of $133,000 are required. This amount has been budgeted for 1995-96 in the school operating fund. STAFF RECOMMENDATION: Staff recommends appropriation of the $667,025 to the School Capital Fund. ~.. y'L~' Jan W. James, Associate Director for Technology Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools 7 ~ • ~ l _~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JULY 13, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL CAPITAL FUND FOR THE STATE TECHNOLOGY GRANT. WHEREAS, the County School Board of Roanoke County has received a technology grant from the Virginia Department of Education totaling $667,025.00 ($270,000 for network wiring of all schools and $397,025 to computerize the elementary school media centers), and WHEREAS, $133,000 required in local matching has been budgeted in the 1995-96 school operating budget; BE IT RESOLVED that said school board requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $667,025.00 to the School Capital Fund for the grant as described. Adopted on motion of Thomas A. Leggette and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE- ~ _ ___ ~.~~~ ;`.i~ `~- Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge .~ *. A-72595-S.e ACTION # ITEM NUMBER ~-" MEETING DATE: July 25, 1995 AGENDA ITEM: Request for Appropriation to the 1995-96 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: t~-~ ~~.~'~ BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1994-95 was $2,629,486. The board-adopted budget for 1995-96 is $2,873,696. The Regional Program began operation during the fiscal year 1986-87 with six school divisions involved in serving two (2) disabled populations: autistic and severe profound disabled. All programs were housed in Roanoke County schools. During the 1990-91 school year the following populations were added: Multiple Disabled - MD Deaf/Hard of Hearing - D/HH Multiple Disabled/Visually Impaired - MD/VI Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County Dr. Eddie Kolb, director of pupil personnel services for Roanoke County Schools, will be present to answer any questions related to the program. FISCAL IMPACT: Revenue received from state funding and participating school divisions based on a per pupil cost will offset expenditures. ~.. ~ -' STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1995-96. -,~o Frank J. Spa Elmer C. Hodge Supervisor of Special Education County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools cc: File Dr. Deanna W. Gordon Diane Hyatt Penny Hodge i f ~. OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. BOARD MEMBERS PRESENT: Thomas A. Leggette, Maurice L. Mitchell, Michael W. Stovall, Jerry L. Canada, Frank E. Thomas BOARD MEMBERS ABSENT: None Moved by Mr. Canada and duly seconded, the board approved requesting the Roanoke County Board of Supervisors to appropriate $2,873,696 to fund the Roanoke Valley Regional Board low incidence populations for the period of July 1, 1995 through June 30, 1996. TESTE• e _ _ ,' ,we~ ~.-~'-~-~ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge A-72595-S.f ACTION NO. ITEM NUMBER 'Lr AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Request for funds to conduct a survey of the need for a four-year state universary for Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June, I met with representatives of the Citizens' Committee for Higher Education who have been working to develop local interest in increasing opportunities and facilities for higher education in the Roanoke Valley. They would like to conduct a survey of the Valley's needs in the area of higher education and the feasibility of a four-year public college or university in the Valley. SUMMARY OF INFORMATION: The survey of approximately 400 households would be conducted by Roanoke College, and would ascertain the need or interest in a local four-year college or university. The survey would not address location or funding for a new university. This would be determined after the survey, and options include expansion of a college already located in the Roanoke Valley or a division of Virginia Tech. The cost of the survey is $6500. The Citizens Committee is requesting $2500 from the City of Roanoke and County of Roanoke, and $1500 from the City of Salem. FISCAL IMPACT: $2500 could be appropriated from the Board Contingency fund for the County's share of the survey funding. STAFF RECOMMENDATION: ~ - - L - '.~' Staff recommends that the Board appropriate $2500 from the Board Contingency Fund for the County's share of the survey. Future action on a proposed four-year state university will be based on the results of the survey. Submitted by: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance ~,g THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF JULY, 1995, ADOPTED THE FOLLOWING: RESOLUTION 72595-5.q REQUESTING ACCEPTANCE OF OLD LOCRE COURT, CANTERBURY PARR, SECTION 7, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson Kohinke, Eddy, Nickens, Minnix Nays: None A Copy Teste: ~' Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~SUGAf~IOAP ILLS ~ e~+ ~~.~~~ -'; ~.uw~~~ oM1 q~~g~ ° Ica VE ,~~.~y~ q'~~ ~ h .P~ou~'~ ~c-~ o sa a ~~~ R~NG's~::~~I~1, - ~ . ew lP _--. r~~~\wF~OTT{12bH4~ p'L~:TQTI'HILL F~~ ,y,~n p p CANTER. CI{2. HI ~~2 ~j 2 n~L'~~Y~ V FARMS~y` ~ - \~5p ' iwn~ ~ 9 38 f?9 a r u ;" CANTERBURY'o` - I. ~~ a `g / yy~ q4 fOLONIq~ w, v J,9 i \'OgOPARK ~i ~~ ~~ - ~ W~~~r_CIIP v p .OJ` • ~ \ ale fi' a4aq~a r9 /~ KING6T(r11 Pr ~.~ia ~ X Nti'~ '~,O\~C9 \(i ~.. r4'b,` A ywPPpr ~ ~ '(0 RTC a ~ _ tJ <p . \ /y ~ J Yt5 L R . !F4 nT,;, 9 , ; Y V~ E '~c ~ttl. .,1, ~4 ~' d ~`~s ~'G"~ '91 i ~5q ~ BE. MUDEp u ~~~9 t \ ~~~~~~~ /'a~ /4~p5 )~) ERD ~~ ~qH ? r. ~' _. 6~ ~a q ~ i u( /~PilEO CAN q~~p~' ~ 155 'a~ I BE a AC~ .~<~ ; ~RO \c ~ ~1fGHRIEI.DS~'.`~d"Nv~~ oHO r= / P ~yJ o ~~ p~r` /' ~ii i. \ ~ / ~ Hlrv...... -rTS Ml R OU NSOtM SJ S ~,~~ HOME~i1CE\ >:~ r~ssoc y m M1CN~, . 5~a. I VI CINI T Y ~IIAP•' . ~'~ W . ~ L-~ NORTH PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Old Locke Court from the intersection of Salisbury Drive (Rt. 2002) to cul-de-sac. LENGTH: (1) .12 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 26 FEET SERVICE : (1) 9 HOMES ROANOKE COUNTY pLAT SHOWING OLD LOCKE COURT, CANTERBURY PARK, SECTION 7 ENGINEERING & TO BE ACCEPTED INTO THE VIRGINIA DEPART?~NT OF TRANSPORTA INSPECTIONS DEPARTMENT SECONDARY SYSTEM L- f C O E s 0 a ~. u'1 N rn O ~ o ,~ a ~ h N ~n ~ N O N N E ~ ~ ~ •~ ao o ~' CC Q~ ~O ~ a , S ,~ c ~ ;b ~ i A.+ a ~ ~ ~, a ,~ a' (~ G ~„ U ~ c ~ o n Y u ~ o ~j E m r E 9 ~ < Z n N ~ n O t C v, r N ~ O f Z U Y ~ ~ O .r., ~ J N N ~ ~ c ~ O O < U p 8 i E z s O ~ ~ i11 p p p p p ° p d° d° a° a° a a a i 0 a v` v O ~ 0 ~ 44 pp 44 ~ 44 b 44 B o 0 0 ~ O o b 6 ~ ~ < O • ~-+ I ~ y u ' U w N I n c N U O O O ~ O O O C W ~ Y ~ B ~ ~ ~ ~ e H 7~ b b ~ c b e 2S ¢ b ¢ b e `c ~ F 6 a ~ 0 FF 6 a C b a FF d c o ~ C o FF b c a = ~t c .- a a c ~- s a ~ ~ s ~ c ~- S ~ .- a u`. ~ a ~I ~- a ~ i ~ }a i 3 ~ Z O F U i 41 Z rc 15 U ~ • a ~ ~ ,~ ? O ~ Z C t7 f I ~ ~ A 2 x U LL 2 O U `¢ U g Z Pepe 11 r ITEM NUMBER ~~ O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 SUBJECT: Acceptance of Old Locke Court, Canterbury Park, Section 7, into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: t.~lY'?~ SUMMARY OF INFORMATION: Boone, Boone and Loeb, the developer of Old Locke Court, Canterbury Park, Section 7 requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.12 mile of Old Locke Court. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT• No county funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept Old Lock Court into the Secondary Road System. TIED BY: A~old Covey,\Director~ of Engineering & Inspe tions APPROVED: Elmer C. Hodge County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to Minnix Nickens L -- cS THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF JULY, 1995, ADOPTED THE FOLLOWING: R E S O L U T I O N WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: vote A Copy Teste: By: Mary Allen, Board Clerk ITEM NUMBER J L-~ NORTH 14 `L 4 9 4 Vti i 6 .6 JW b ~ 9 ~ Off Lll .A ~ $ • ~@a \+` ~ e ,~ ~ .w ~; T ~ a N 8 •~ 90~ 5 m •N °_ b ~ q•a~l ae.aZ ~ ~ ~ ~' •ms m ti ~ Locke- .. ~ t ~ ° ~ s ~ ,, •- ~ a ~ Yr, .s. ~11L~ ~aa2j ~ - ~: Co ~., ~ ,y w a ,o ~ ~ e- s p ~e ° ob u ~ .W = .N / ° / Y ~ $ °y u m .m ~ Salisbury Drive v_ N .A e eb ~ /~o y o . e a ti $ ~ ~ •~ a . ~ = ., - ~ _ ~ E181N 00 ~ y' Y~ ~ V ___ = ~ N Y 0 ~ ~ ama 67i t `~ N 8 ~ '~ o ,i3 ~ y o lel.le a aae PRO POSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Old Locke Court from the intersecti on of Salisbury Drive (Rt. 2002) to cul-de -sac. LENGTH: (1) .12 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 26 FEET SERVICE : (1) 9 HOMES ROANOKE COUNTY PLAT SHOWING OLD LOCKE COURT, CANTERBURY PARK, SECTION 7 ENGINEERING & TO BE ACCEPTED INTO THE VIRGINIA DEPARTMENT OF TRANSPORTAT INSPECTIONS DEPARTMENT SECONDARY SYSTEM L - ~" _~ `~ `c 0 E s 0 a s Q rn rn h N ~_ E c 5 m a S c a -> ~. ~ c ~ o u .G o ~j E m t 9 ~ < Z M N p 0 < C c r, ~' C f Z U ~ ~ r O o= .~, ~ ~, ~ ~ N N 0 O 0 8 E z S s O ~ ~ ~ n e o. o a e a e a a° a e e a s o a e a ~` v a ,-. n O r ~ ~ _- G ~ w ~ ~ o ~ < •.~ i ~ $ ' U ~ w N I n ~ ~ e ~ e e e o o N U O O O O O O O c r H z °a a °a a °a a ~ o 8 Y Y Y ~ Y Y ; F a a ~ o ~ e ~ a FF b c o ~ c a F 6 o e ~ ~i p r d ~ c r E LL ~ r S ~ c r S ~i r d ~ '- d iZ r a s 1J ~+ r 3 ~ a o p U ,a ~ v o x $ ~ O ~ ~ a ~ 2 "d rl c Z - n n . I .n m ^ b Z r Z LL O Z O U c U i Z Pepe 11 l THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF JULY, 1995, ADOPTED THE FOLLOWING: RESOLUTION 72595-5.h REQUESTING ACCEPTANCE OF TULIP LANE AND SUNFLOWER DRIVE, EDGEMONT OF VINTON, SECTION 1, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Sut~ervisors Johnson, Kohinke. Eddy Nickens Minnix Nays: None A Copy Teste: cc: File Arnold Covey, Director, Engineering & Virginia Department of Transportation .~• ~t Mary H. Allen, Clerk Roanoke County Board of Supervisors Inspections L-/ ROANOKE COUNTY PLAT SHOWI:•1G TULIP LANE AND SUNFLOWER DRIVE, EDGEMONT OF ENGINEERING & VINTON, SECTION 1, TO BE ACCEPTED INTO THE VIRGINIA INSPECTIONS DEPARTMENT DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM -1~ 1 ~; ~I i ~ . f~;~ \~ rte. ,yy; MOUNTP\N~ ~ ~` 0.E ~'Fq ~~R ~ R I S v` ~. ~r .. ~r.W1°•1 } ~C..t e. r i~o F ~ ~ 651 e ~'t~ ~ ~ ~~n~t\! ~\pRES ~' ~~~ A~e~ ~QYQ! ` t ~ ~ ONEBRIOGF~`'~ ~ ~.~ee~ acaES Sri; sye~oa ~~~. O,y off, '~,. L\P o''i fBNIGCf 1 9 1 VI CINI T ~' ~YIAP~ 'I `< "~~ . \". ?b ~ ~~•'i .N , '•A pOLaew ~ a ~ yl .:~ ~ ~' ~ .d ~'N 2000 a 1't o... Co ~ tti t~ \ ~ ~ • ~~ Gt 4 \ m gal :.u ~', 'P. c ~~ `444 ~. '~ ~+ ~ .N o 1 = ., az z z %u ~ \ LaL z~' °. -. .,N ° ~;;, z~ ~z z q. :. ., .' ~ . w ;• N :, 9ZZ4G ..~ `" , Tulip /.''s+' .., ~' ~0 b " ~ ~. m ` ~ ~ °e J ay\4 \v. N\~ \- .. , ' V~~q n40 `feaa N• • 32 m ~ T~ ~'9' L~: r u ' i •~': q c _~ \L1 ~ G4~ ~yy~ ,a ~~s,.m iti' ~i ,f~ ~ ~ .., ~\ q0 ° i \n LEI t,~~. .( cr N ~ s ~ ~, ~ •. .'~Y'-.~• ? ~~Wt a~ ~ ~ " 8 ~_ •N ~ ~ 'm~_ ~ x LAY ~ u ~.. .ti m -_~ .~ F 4aL .v u :w y ~~: , y ~ ~ m c7~ U ~~\\ w ~ A ~\\ No. w • N \ I`• to 's \\ O ~ \ .~ o•m PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Tulip Lane (an extension) from 0.15 miles north to the intersection of Sunflower Drive, south (Rt. 1019) to the intersection of Sunflower Drive, north. LENGTH: (1) .18 MILES (2) .07 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 35 FEET (2) 36 FEET SURFACE WIDTH: (1) 32 FEET (2) 32 FEET SERVICE: (1) 5 HOMES (2) 4 FEET 2) Sunflower Drive from the intersection of Mountain View Road (Rt. 651) to 0.02 miles south of the intersection of Tulip Lane. ~-9 NORTH . ~' i L - ~J s `c 0 E L O Q Q u'1 ~_ n ~ S ~ ~ > 0 Y, Y L :~ 0 v `o .~ .r., .~, ,r., ~; ~; J ~ ~ ~ ~ ~ O N ° v O O O < O .~ v m • +-~ C S G 41 R: 5C ~ r 1J ~ ~ ~ Ll G C~ ~..I = W '+I 2 O C G O cSf ~ ~~ ~ to t~ ^- u G C O ~ ~ ~ N N W ~ ~ C w y' O ~ O 3 o O ~~ ~n ~ ~ ~ ~ .. .. 0 ~+ P P P O P a° O i a as as a° a° .,~ i ~ oP U a N ~ ~ ~ .c ~+ -- ~ 5 (''1 M N O O ~ a E 4 p 4 4 4 y $ i O i O o b o u i ~ ~ ~ O ~ ~ o a ~ [Y. CG M M w ~ ~ z ~ ~ z z € ~ ~ v a~ ~ v ~ ~ ~ N ~ N ~% ~% a ~' ~ ~ e ~ e e ~ •,~ u1 M ~ ~ I~ ~ O O O O O c M y X 0 9 0 ~ v a a 0 o a H o a a a a a a o 8 Y 8 Y 8 $ Y ; ~ }C~ ~ ~ LL O H ~ d {L G 1-~ ~ ~ IL O 1-- ~ ~ LL C H ~ s L C H ~ ~ lL C F~ ~ d ll G H ~ d Y • 0 3 ~ ~ Q N a ro ~ z O a 3 ~ ~ ° ~ • Q, •~ ' w ,--i p H n a c e ~ ~ Y C Z N A f N O S Z Z x U LL Z O U C U Pape 11 a L- ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 SUBJECT: Acceptance of Tulip Lane and Sunflower Drive, Edgemont of Vinton, Section 1, into the Virginia Department of Transportation Secondary System. --c~-e~C COUNTY ADMINISTRATOR'S COMMENTS: w~~~ SUMMARY OF INFORMATION: C & S Development Corporation, the developer of Tulip Lane and Sunflower Drive, Edgemont of Vinton, Section 1 requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.18 mile of Tulip Lane and 0.07 mile of Sunflower Drive. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT• No county funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept Tulip Lane and Sunflower Lane into the Secondary Road System. SUBMITTED BY: APPROVED: o d Cove D' to Elmer C. Hodge of Engineering & Insp ctions County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to Minnix Nickens ~-9 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF JULY, 1995, ADOPTED THE FOLLOWING: R E S O L U T I O N WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, resolution be forwarded to the Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote By. that a certified copy of this Resident engineer for the Virginia A Copy Teste: Mary Allen, Board Clerk ITEM NUMBER ~: ~ ~, i ~~ ~, ~.~~ ~~ ~ `HF DAIEWEW ~~ ~~(\ Df yy"~,KEry`o\q~~cy ;~ ~o _`~a i ., W, ~~ ~f ~~7Q~~~. m r+ ~l ~ ~ ~~~CqE~ ~i. ACRES r'~ ~ / ~ ~~~r0 ~ y., ~Lw ~ ~°~"~ee~~, 'VICINITY MAP' ~-9 NORTH ~ .vw: - \ .N', A ~~~0 g0~~~v O b fy1R .U ~ .~ m•N Z00~ ~.?. a yl,Z o..~ ,<o~P..FaN~\ J G Lyt4c\ ~ + ~ . N °o, J r G • ~~"' 4 ~'L .L ~ ~Y - A'" N ~~ N ny L Jm^, 4 ~ ~/ ~ tiglbZ4b b ~N/u ~WJ e~ ~ jeeL Nery ieitie~Y ~ m'.N,.. 1462 ~ .cn ~ ;ti, .N° ;~'~ p/./i / ~ a~T ~, 4 ;9m ~' .10 e~3> \--` 'A /' U 6L '~~' N P X ' Y ~ `J \ ~glyE` ~ ~u• Tulip .°' Nw. ~'~ gvg1b ~* N',,m~ ' ',e ' J b 4 ~ ~ m ro pity' / ,~ qc •~ Coo `~~.m ~ ~~' '" ~s ~m.,y ".u H m v ~~ J h 6E ~ w ~ b ; , ~ `~s}A;e .. D O ~ \ O 8 O. N ~ .i •` ~~N ~~~ t o ~ l R~ ~. 4~g g ~~ m ,~.. .ti ~ a ~ ~~F ° u L~ .0 m _ < o ~ a ~ ~4s2 y `~ f `" ~: J '~ m N w 2' A \\ o ~\ O p ~ ~ 9•m PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Tulip Lane (an extension) from 0.15 miles north to the intersection of Sunflower Drive, south (Rt. 1019) to the intersection of Sunflower Drive, north. LENGTH: (1) .18 MILES (2) .07 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 36 FEET (2) 36 FEET SURFACE WIDTH: (1) 32 FEET (2) 32 FEET SERVICE: (1) 6 HOMES (2) 4 FEET 2) Sunflower Drive from the intersection of Mountain View Road (Rt. 651) to 0.02 miles south of the intersection of Tulip Lane. LLb / ROANOKE COUNTY PLAT SHOWIi~TG TULIP LANE AND SUNFLOWER DRIVE, EDGEMONT OF ENGINEERING & VINTON, SECTION 1, TO BE ACCEPTED INTO THE VIRGINIA INSPECTIONS DEPARTMENT DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ~i,;~' ~ ~' a 0 Q O N `c 0 E t 0 a zs Q i1'1 O~ ~r N ~_ G E ~ ~ c O .,~ U w N ~ ~ a ~ G ~ C 1J G ~-' ~ ~ c a ~' ~ G C a a V Ti _> G" ~ c e O V o ~ E m 9 Q < Z c^~ S O i ~ 'I < < Y, Y t r Q h o C U Q A "~ s a ~ ~; o _ ~ oo ~ ~n .~ O N v ~ O O O < U O •~ N ~ m +~ G 8 O v W ~ N r v JJ ~ 1J ~ C/~ !-~ w 1S O 2 'd O ~ ~ .a o~ u m ~ +.~ ~ O ~ ~ ~ ~ ~ v te a i a ' ~ ~ G ~--~ w y' O ~ O 3 = ~ ~ ~ ~n ~ ~ ~ ~ i ~ o p ~ o i 0 0 ° 0 ° o ° a O a° a° a i a a O ~ O ~ O u a N v` ~ ~ ~o ~+ ~- ~ 0 0 ~ a ~ ~ pp yy ~ yy O $ ° m u ~ ~ O O Q ~ O ~ ~ ~ 5 rn w rn Se a z z ~ z ~ € ' ~ ~ < w m m i N N ~ N ~ 2 rl ~--I N fA r-1 N e o e a e u'1 M O '~ I~ O O O O 0 ~ '~ M ~ ~+ O ~ ~ ~ ~ ~ B ~ 0 0 ~ H o ~ ~ Y ~ ~ ~ ~ ' F 6 Q a ~ ¢ o f ¢ o ~ C o FF b G 0 F b c ¢ o ~ c Q o - . ~i o r S ~i ~ r s b w o r ~ ~i ~ r ~ ~i ~ r d ~i `- a ti ~- a ~ a 3 ~ ~ A L N i b m f-a t ~ O ~ a ~ e ,rl W 3 ~ ~ H ~ c ~ Z c .. n n ~ n o ^ e L-q 2 w U r LL 0 Z O U LL U v i Page 11 ~ ... - ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOICE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTION 72595-5.i IN SUPPORT OF THE INCLUSION OF ROANORE COUNTY IN THE APPALACHIAN REGIONAL COMMISSION. WHEREAS, the Appalachian Regional Commission (ARC) was formed in 1965 to enhance the economic development and the quality of life of the of the people in the Appalachian area of the United States; and WHEREAS, ARC, through its federal, state and local partnership, has pursued its mission in a very effective manner by supporting local economic development projects and could be of great assistance to Roanoke County in its economic development efforts; and WHEREAS, the ARC region currently includes three counties adjacent to Roanoke County and these communities have close economic and social ties with Roanoke County; and WHEREAS, Roanoke County has significant economic linkages with the counties and cities in the ARC region of western/southwestern Virginia and southeastern West Virginia; and WHEREAS, Roanoke County's ability to promote growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the ARC; and WHEREAS, Roanoke County recognizes the need to approach economic development from a regional perspective. NOW, THEREFORE BE IT RESOLVED that Roanoke County, Virginia, requests Congressman Bob Goodlatte, Congressman Rick Boucher, Senator John Warner and Senator Charles Robb to pursue the inclusion of Roanoke County as a member of the Appalachian Regional I~ Commission. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAY5: None cc: File A COPY TESTE: . ~ Q~~/ Mary H. A len, Clerk Roanoke County Board of Supervisors The Honorable Bob Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable Charles S. Robb, U. S. Senate Timothy W. Gubala, Director, Economic Development Wayne Strickland, Exe. Dir., Fifth Planning District Commission Item No. ~ ~v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: July 25, 1995 AGENDA ITEM: Request for resolution in support of inclusion of Roanoke County with the Appalachian Regional Commission (ARC) boundaries COUNTY ADMINISTRATORS COMMENTS: /~ EXECUTIVE SUMMARY: BACKGROUND: Congressman Bob Goodlatte is actively pursuing the inclusion of Roanoke County and several other western Virginia communities within the boundaries of the Appalachian Regional Commission (ARC). This action could have benefits to Roanoke County by providing potential funding services for water and sewer, vocational training, and planning and economic development projects. FISCAL IMPACT: None determined at this time. STAFF RECOMMENDATION: Staff recommends that Roanoke County be included within the boundaries of the Appalachian Regional Commission and requests that the Board of Supervisors approve the attached resolution supporting this inclusion. Respectfully submitted: Approved: Timo by W. Gu ala, Director Elmer C. Hodge Department of Economic Development County Administrator ., Approved Denied ( ) Received ( ) Referred to Attachment ACTION Motion by: Eddy Johnson Kohinke Minnix Nickens Ib No Yes Abs ~~/~ r' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 RESOLUTION IN SUPPORT OF THE INCLUSION OF ROANORE COUNTY IN THE APPALACHIAN REGIONAL COMMISSION. WHEREAS, the Appalachian Regional Commission (ARC) was formed in 1965 to enhance the economic development and the quality of life of the of the people in the Appalachian area of the United States; and WHEREAS, ARC, through its federal, state and local partnership, has pursued its mission in a very effective manner by supporting local economic development projects and could be of great assistance to Roanoke County in its economic development efforts; and WHEREAS, the ARC region currently includes three counties adjacent to Roanoke County and these communities have close economic and social ties with Roanoke County; and WHEREAS, Roanoke County has significant economic linkages with the counties and cities in the ARC region of western/southwestern Virginia and southeastern West Virginia; and WHEREAS, Roanoke County's ability to promote growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the ARC; and WHEREAS, Roanoke County recognizes the need to approach economic development from a regional perspective. NOW, THEREFORE BE IT RESOLVED that Roanoke County, Virginia, requests Congressman Bob Goodlatte and Congressman Rick Boucher to pursue the inclusion of Roanoke County as a member of the Appalachian Regional Commission. i • ACTION NUMBER A-72595-S.j ITEM NUMBER L • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 25, 1995 AGENDA ITEM: Acceptance of a grant by the Police Department for Community Crime Prevention Services. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Roanoke County Police Department applied for a grant to continue the existing full time crime analyst position for fiscal year 95-96. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $28,840.00. FISCAL IMPACT' The grant is for $21,630.00 in DCJS federal funds (75%) and $7,210.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. i~ Respectfully submitted, ' John H. Cease Chief of Police Approved by, L ~ ~/ Mr. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance John Cease, Chief of Police • cc: File Chief Cease GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $4,600,386 Addition from 1995-96 Budget Balance at July 25, 1995 404,963 $5,005,349 Submitted By Diane D. Hyatt Director of Finance D- ~ of General Fund Revenues 5.32% 5.79% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund revenues = $86,464,490 M:\Finance\Common\Board\Gen95. WK4 ©-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $428,786.67 July 17, 199 Payment on sale of old School Administration Building 399,984.00 Balance at July 25, 1995 $828,770.67 Submitted By Diane D. Hyatt Director of Finance The above does not include a note receivable from the sale of the old School Administration Building due July 1, 1996 for $200,000. M:\Finance\Common\Board\Cap95. WK4 D -..3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 Balance at July 25, 1995 $101,773.00 Submitted By Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95. WK4 ,! ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF '1'HE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION (.,ENTER METING DATE: July 25, 1995 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 30, 1995. COUNTY ADMINISTRATOR' S CO1~P~1TS SUM~]ARY OF INFORMATION: BANftERS ACCEPTANCE: CENTRAL FIDELITY CRAIGIE FERGUSON-ANDREWS NATIONS PAINS-WEBBER SCOTT & S'TRINGFELLO SIGNET SMITH-BARNEY-SHE;ARSON WHEAT 1ST CERTIFICATE OE' DEPOSITS SOUTHWEST VIRGINIA SAVINGS & IRAN CONIlKERICAL PAPER: CENTRAL FIDELITY CRAIGIE CRESTAR NATIONS PAINS-WEBBER SCOTT & STINGFELL+OW SIGNED WHEAT 1ST FEDERAL CREDIT: PRUDENTIAL LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURc..E AUTHORITY REPURCHASE AGREEMENT!' CENTRAL FIDELITY (RES.AUTH.) FIRST VIRGINIA NATIONS (RES. AUTH.) SIGNET SIGNET (RES. AUTH.) INVESTMENT: COMNYJNWEALTH TOTAL 1,990,856.95 995,387.78 1,983,748.88 995,091.67 993,280.56 995,303.61 1,192,968.OU 995,247.22 1,981,695.83 12,123,580.50 100,000.00 100,000.00 995,481.11 992,952.78 1,989,693.61 2,985,115.01 994,876.39 995,247.22 995,537.50 986,657.50 10,935,561.12 1,984,586.67 1,984,586.67 7,575,956.42 1,488,331.64 706,310.07 5,982,000.00 1,009,125.71 1,001,801.10 1,514,046.40 9,064,288.06 10,213,283.28 (RES. AUTH.) 5,041,503.99 5,041,503.99 49,462,803.62 Page 2 of 2 ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y, VIRGINIA HELD AT THE ROANOKE COUl1I'Y ADMINISTRATION CENTER MEETING DATE: July 25, 1995. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 30, 1995. STAFF RECOMMENDATION: Respec~f,l~ Submit by -- ~--/ C ---------- Alfred C. Anderson County Treasurer ACTION Approved ( ) Motion oy: Denied ( ) Received ( ) Referred ( ) To ( ) Appr by: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy - - - Johnson _ _ _ Kohnike _ _ _ Minnix _ _ _ Nickens D-y ACTION NO. ITEM NUMBER (J 'S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A) , a time line for the projected/actual activity of the various work components (Attachment B) and a listing of projects that have been completed (Attachment C) . FISCAL IMPACT: None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Appro ed by, V~~ ohn M. Chambliss, r. Elmer C. Hodge Assistant County Administrator --------- County Administrator ------------------------------ ------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens d-s BOND PROJECT UPDATE Attachment A July 25, 1995 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGIiTS ROAD PROJECTS Fifty-six projects were approved for various maintenance needs. As of this date, 52 of those projects have been completed. Projects remaining are: • Cove Road -Drainage VDOT plans to make drainage improvements late fall 1995. • Ridgelea Road -Curve Improvement VDOT needs right-of--way and is presently working with property owners to secure needed right-of-way. • Pinkard Street -Rural Addition Project County to submit the construction plans to VDOT by August 1, 1995. • Longview Road -Curve Widening/Drainage VDOT needs right-of-way. They plan to begin obtaining right-of-way by August, 1995. Construction is set for late fall 1995 or spring 1996. 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O b ..., c~ U ti i-~ 0 'C O O U U N O a W E A H U O aa, z PQ o~ O~ N ti W x U x U' x x 0 w A W w O W x U a .~ z °~ a d a Q W w z ., W A 0 z ~- U O W Q $ ~ $ ~, A r N r N W z H a Q d a a 0 F Q A U z a a O H z w rn ~-5 r BOND PROJECT UPDATE Attachment C July 25, 1995 BOND PROJECTS COMPLETED DRAINAGE: Mt. Vernon Heights Sierra Drive/Fenwick Drive Green Valley Mason Creek Phase I PARKS AND RECREATION: Walrond Park Soccer Field Northside Realign Fields Bonsack Park Picnic Shelter Vinyard Park I Light Soccer Field Byrd School -Light Baseball Field Starkey Park - 1 Baseball Field Starkey Park - 2 Baseball Fields Facility Repairs -Walrond Office Infield Surface Materials for Baseball Garst Mill Park Starkey Park -Parking Lot Whispering Pines Park <~ Walrond Park 2 Baseball Fields Bonsack Park Ball Field Bonsack Park Playground Equipment Vinyard Park I Parking Green Hill Park - 2 Picnic Shelters Starkey Park -Light 1 Field Facility Repairs -Craig Avenue Center Career Center -Replace Lights Mt. Pleasant Park Brambleton Center Elevator Goode Park Vinyard Park I FIRE HYDRANTS NORTH COUNTY LIBRARY VALLEY TECHPARK ITEM NUMBER ~' "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Report to Board of Periodic Cleanout of Drainage Culverts COUNTY ADMINISTRATOR'S COMMENTS The request for information is based on a definite need and is a good one. To absorb this reduction in State services would be the same as accepting an unfunded mandate. I doubt that we will be able to get the citizens to accept the County's upsizing as a result of the State's downsizing. SUMMARY OF INFORMATION At the request of the Board of Supervisors, staff has prepared this preliminary report to address the periodic Cleanout of drainage culverts. As you know, cutbacks in State funding have resulted in less inspection and maintenance of culverts and bridges within VDOT's rights-of-way. Distinctions will have to be made to clearly define what could be overlaps in responsibilities between VDOT and Roanoke County. Should the Board consider implementing this type of program, staff would recommend that the guidelines of the National Flood Insurance Program/Community Rating System be used in establishing the program. This would enable the County to be eligible for further reductions in the flood insurance rates paid by Roanoke County citizens. Roanoke County is presently a Class 9 Community which provides for a 5$ discount in rates. A Class 8 rating could possibly be achieved, resulting in a 10% discount in rates. The Cleanout of drainage culverts should be handled as an expansion of the current drainage maintenance program which could lend necessary equipment, personnel, and resources as needed. To qualify for approval under the NFIP/CRS, "drainage system maintenance" would require the following key elements; a. channel and basin debris removal - to include removal of log jams, trash, fallen trees, shopping carts, and similar debris b. responsibility - a person or department must be identified for responsibility of inspection, maintenance, and compliance, and enforcement of applicable ordinances c. legal authority - the locality must have the legal authority to inspect the channels and basins that it identifies as part of its drainage system and it must have the legal authority to enter properties to perform 1 V maintenance or to order the owner to perform the maintenance d. frequency of inspection - to receive full credit for inspections under the NFIP/CRS, they would have to be performed at least twice a year e. stream dumping regulations - an ordinance prohibiting the dumping of any material in a channel or basin that could cause obstruction to flows should be adopted. Staff has estimated there to be approximately 6000 pipes, culverts, and bridges in Roanoke County that would have to be prioritized for inspection and maintenance. Some of these would be the responsibility of VDOT, some would be the responsibility of the individual property owner, and some would be the responsibility of Roanoke County. An inventory would need to established with priorities for inspection and maintenance based on some risk-based analysis. It should also be noted that there are liability issues that would have to be addressed related to activities on private properties. The expansion of the current drainage maintenance program to handle this activity would include the following; a. the addition of a full time inspector ($26,000/yr) b. the addition of a laborer/motor equipment operator ($22,000/yr) c. one pickup truck ($15,000) d. one single-axle dump truck ($50,000) e. misc. equipment ($5,000) f. administrative support ($5,000/yr). g. operations (vehicle & equipment maintenance) ($7,000/yr) h. dumping fees and contracted work ($15,000) In summary, the task of channel and basin debris removal could be added to the existing drainage maintenance program in compliance with the guidelines of the National Flood Insurance Program/Community Rating System for an initial appropriation of approximately $70,000 and an annual operating budget of approximately $75,000. Should the Board require additional information, staff would encourage a work session to discuss all of the related issues in establishing this program. SUBMITTED BY: APPROVED BY: tiff Arnol~ Covey, Direc or ~ Elmer C. Hodge of Engineering & Inspections County Administrator Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Johnson Kohinke Minnix Nickens V i VOTE No Yes Abs 3 ACTION NO. C" ITEM NUMBER '~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Additions to the Virginia Department of Transportation Secondary System effective June 1995. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of all additions to the VDOT Secondary System that were made effective during June 1995. New road additions are now an official part of the secondary system of state highways and the resident engineer has been notified to begin maintenance of these new roads. ,~.L~f lmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens i ACTION NO. ITEM NUMBER ~ ' U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Report of Claims Activity for the Self- Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C attached is the Ord Quarter (April, May and June) claims activity and status report. FISCAL IMPACT• STAFF RECOMMENDATION: Respectfully submitted, Robert C. Je nig Risk Manage Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approved by, ~~ Elmer C. Hodge County Administrator ACTION Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs c:\wp51\misc\board.rpt .-' ,~ W H Q C'! _ ~ ~ ~ ~ r O 0 I M ~ W Z 7 W C ~ W ~ ~ W Z W W H ~ ~ a ~ W ~ } W J C.1 U Z y N ~ ~ N Z N LL J W y r- o 2 M W O J N F- m W V (!I N r m o • W O a a a ail a m 0 0 W ? 10 ~ O W t0 W 10 oc w rn w u~ w > N F p) H W W a an a ~ ~ ~ M N M o a a F 2 W H a' 4 a W O WI F- Q D OI 2 I o u I M tl 1 n i m II m m 1 N 11 1 it •C •C 1 Of 11 D D I M 11 IA IA m m ro ~ ~ ~ Y Y U . U . 3 ; to 0f v v m m m m m o v v ° ° ° ° o o o i o ii 1 II LL'1 O O I *~ II N I 1~ 11 ~ I O II 1 II 1 r u w I h u 8 v- m .' C .~ Y Y ° ro a a a 3 c m ro 3 a N N~ L 1 1 m fA tll 3 a ~ a ~_ 1 r 'p t r [~ a 3 J U m ali ~ T ~ N W Y r r L ~ ~ ~ a > > In u'1 In m m m N ~ T N O \ \ \ O O O P N o0 o O o J Q F 0 m m ro a ~~ x v In 01 1 tT O/ J t7 M M J V ~ O I ~ II ~ W 2 M O I M II d W 1~ 1 f` 11 J QI 1 OI II F I II H N I ' 11 ~~~ _ U1 N I N II } m m O C1 W l0 O OC D a a o a z a~ v o ~ N U ~ ' W • 1- Q ° o i o o ii ~ o o i of _ ~ W I 11 ~ ~ N 1 11 ~ ~ N I N 11 0 O ~ M ~ W ' 7" S W v ~ p W ' N G W W ~ W p ~ ~ C } ~ m f- W J r- o Z V Il Z U ~ W fA L z W ~ > 2 J OC ~ ~ I.L F - N m N W N K 3 ~ ~ ~ C UU N J h H N O F o a o a ~ f W I- a 0 b Z ~ ~ G U ~' a w o o a ~. _ H ~ --~ u~ ~; J ~ I ~ a m W N m O H Q '~ ~ J ~ C i O ~ Q 2 O J v ACTION NO. ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Quarterly Revenue Review Work Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to review the revenues through the fourth quarter 1994-95 fiscal year. This is the first of the quarterly revenue review work sessions that were promised to the Board during the budget session. This work session will include: 1. Preliminary estimates of revenues for the year ended June 30, 1995. 2. Discussion of methods used to project personal property and real estate tax. 3. Preliminary adjustments to 1995-96 fiscal year budget based upon revenues through June 39, 1995. Respectfully submitted, Approved by, n Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ _ Referred () Kohinke _ _ _ To () Minnix _ _ _ Nickens m:\finance\common\board\ July 21, 1995 o~ S d J ~i v w O O ~G O V .,~ a a x ti~ d i ~, ~~ ~~~ ~~~ ~~~ i j j~ !~ !I~ ~!'O ^~I ,i '. ~ II ~~ I ~ i i O n~ I !^ ~ ~ r~ ~ I ~/ CC3 ~ '~ fN I~ c~ !~ I'~ ^• ~ ~ e ~ ~ ~ ~ , ~! e I N ~ I\ ~ ~ .. ~ N O~ ~, ,., i e o ,; ~, I M ~ ~ I e ~ O~ .~ ~ l~ ' O~ O / i „'i V C ~' ^ ~ ',~ i ~ ~ ~ i C~ ~ I ~ O e ~ ~~ ~ ~ ~.a ~ ~ ~ ~ N ~ ~ I i ~ o ~ dp i ,.. 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NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: 7'Y1a~.c~. ~ • Q1~,~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session .f S-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TIIESDAY, JULY 25, 1995 RESOLUTION 72595-7 PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH THE LAND OF GUENTHER GASS FOR THE 1991 WATER PROJECTS Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, July 25, 1995, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 1991 Water Projects have been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of a sewer line in order to supply a public water treatment system to the Dixie Cavern and west Roanoke County area. 4. In order to complete this Project, the County needs to acquire an interest in the property described below: OWNER: Guenther Gass; PROPERTY DESCRIPTION: Parcel of land located on south side of U.S. Route 11 and west of State Route 927, Roanoke County, Virginia (Roanoke County Tax Map No. 64.02-02-14) See attached plat identified as "EXHIBIT A" showing easement and temporary construction easement to be acquired from Guenther Gass. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Guenther Gass $577.00 6. That such landowner has been offered the amount listed in paragraph 5 above for an interest in his property and that he refused such offer. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the property described above and commence construction of such sewer line and any other appurtenances thereto in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be 2 condemned prior to or during the condemnation proceeding for the construction of sewer lines and any other appurtenances thereto. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit A attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the sewer line as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowner as described above on or before August 4, 1995. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: 3 i. AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: • x../ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney William B. Hopkins, Jr., Counsel for Roanoke County (Certified copy) Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment 4 ITEM NUMBER ~~'/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: JULY 25, 1995 AGENDA ITEM: RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH THE LAND OF GUENTHER GASS FOR 1991 WATER PROJECTS BACKGROUND: As part of the 1991 Water Projects, a number of properties have been previously acquired. The County has been unable to reach an agreement with Guenther Gass. SUMMARY OF INFORMATION: The subject property is necessary for the 1991 Water Projects in order to construct a sewer line in order to supply a public water treatment system to the Dixie Cavern and west Roanoke County area. This parcel of land is owned by Guenther Gass. See attached plat identified as Exhibit A showing easement to be acquired. In an effort to reach a settlement with Guenther Gass, the County made a written offer of $577.00 to him. Mr. Gass verbally declined this offer. Accordingly, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the Guenther Gass property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $577.00. The proposed permanent easement is 20 feet wide and 130.5 feet long. The total easement area is 2,610 square feet. The temporary construction easement is a 10 feet wide strip adjacent to the south side of the permanent easement and contains an area of 1305 square feet. Mr. Robertson valued the permanent easement at $297.00; he valued the temporary construction easement at $30.00; certain shrubbery and trees at $253.00; and placed no damages to the residue. The total estimated value of the taking, therefore, is $577.00. FISCAL IMPACT' S-1 Funds are available from the 1991 Water Projects to pay the appraised value of these properties. ALTERNATIVES: 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject properties identified above by eminent domain proceedings. 2. Solicit a counter-offer from Mr. Gass. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended, and authorize the County Administrator, the County Attorney and Martin, Hopkins and Lemon, P.C. to take such steps as may be necessary to acquire the property, together with all rights incident thereto, by eminent domain proceedings. Submitted by William B. Hopk' J . Counsel for Roanoke County ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Ref erred ( ) To ( ) Eddy Kohinke Johnson Minnix Nickens 2 S_ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 25, 1995 RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, A3 AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH THE LAND OF GUENTHER GASS FOR THE 1991 WATER PROJECTS Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, July 25, 1995, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 1991 Water Projects have been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of a sewer line in order to supply a public water treatment system to the Dixie Cavern and west Roanoke County area. 4. In order to complete this Project, the County needs to acquire an interest in the property described below: OWNER: Guenther Gass; PROPERTY DESCRIPTION: Parcel of land located on south side of U.S. Route 11 and west of State Route 927, Roanoke County, Virginia (Roanoke County Tax Map No. 64.02-02-14) .. s~~ See attached plat identified as "EXHIBIT A" showing easement and temporary construction easement to be acquired from Guenther Gass. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER Guenther Gass FAIR MARKET VALUE AND DAMAGES, IF ANY $577.00 6. That such landowner has been offered the amount listed in paragraph 5 above for an interest in his property and that he refused such offer. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the property described above and commence construction of such sewer line and any other appurtenances thereto in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be 2 4 S- condemned prior to or during the condemnation proceeding for the construction of sewer lines and any other appurtenances thereto. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit A attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the sewer line as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowner as described above on or before August 4, 1995. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 3 C7 C~ "Jt1 24 '95 ©~~4''=tt t~PRTIN, WJPK.iN3~ F.22 .. -. ' ~ 9 ~~~ UTM B~° .~ so a o~ ~t~~ ~ ~+ F Gt c'~1Ejp~~rE _ rol M~~~i a: a~: ~~ ~i ~i~ ~~i i na~w sv~ s+uwr~r SFNER EAS~VT -ROPQtTY OF DOUGt.A.S S SQAOARO TA7i PARCEL 04.02-02-10 O.B. 1301. PG. t e90 ~~ . • ~o+ 1- .,~^r":, ;,;'':; ~~1 ~ r +vEw so' rarPaalu~r -' ~ J f ~-• ~ • ~ ~ ~ PRaarr of .~ - ~ ~ j ~ ~ -. „ HARJlIET G. WADE ~ 1 TAX PARCE:. 0402-OZ-1J ~ 1 D.O. e9e, P0. 240 tx. DMIEW N0 1 PROPERTY OF ~ t"`CUENIHER GASS t TAX PARCEL 04.02--02-14 D.9. 1307, P0. 1001 tx ExanNo p.e: oECD eoau PQ PAGE ~o+ uT~uTY POLE (';~''~ I..:i:1 NCM- 2C SAtiTARY sE+~R tAapwcNt CENTd1t UNE ? T across rax -a~tar ss.oz-os->!.. T +-2 s 113e•2sa' E 2ata• 2-3 9 70'd6't rl W0.44' 3-4 N ~ z'Oa 49• w zo.t a• 4-1 N 70~a'1 [ 130.eT' EASEMENT AREA •2.010. ~q.M. " NOTES: 1. THIS PLAT IS SUBVECT TO MFORIAATION tNF1tCN MAY eE pISCLOSED BY A TITLE REPORT 9Y A UCENSEO ATTORN4Y. 2 tN[TES AND 90UNOS DESCRIPTIONS SMONM N£AEON REPRCSENT A COMPOSITE OF pEEp$. PLATS, CALCULATED tNFORMATipV AND FKLD 11ES TO PROPERTY BOUNDARIES 1T) LOCATE THE POSITION Of THE EA5Eb1ENT IN RE1A110N 1'O THE YOUNOARIES. 1}II= SURVEY DOES "!OT RCFLECT A CO1RPlElE ANO ACCURA1i BOUNDARY SURVEY DF 1ME SusJECt PROPERTIES, PLAT SMOMING roEw zo' s~w-raRr sEw~ ~ nrEw ~o' rFMPOR~RI' cow~TRUCnow 1 F.~4SEMEN75 L, eEINC ORANTFO 70 aaltrr er..,ce cram er aLw aosm sr. ,,I,e THE COU/V TY OF ROANOKE BY GtlENTNER GASS ,acROSS r~x p~+RCEt s~. oz-oz- ~+ ..,.. TPP&~S T• P• ~'-a~me a~ scx ~NOIN~ICR^ ele saulwatN t~Rv[v~ows Peot 0lHoo eos 39 R4/~NN<Ri 0wts. VItr0lda /4107 v~'~ °~' r r~ ~a e- No. 1335 ~ dnt195 ~~ scats t. • so• DAZE': APJdl Z0. !!03 wa os->'oe~ S-/ A ; r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE 72595-8 GRANTING A SPECIAL USE PERMIT TO ROBERT E. MURPHY TO OPERATE A PRI- VATE HORSE STABLE LOCATED AT 8411 OLSEN ROAD, (PARCELS 26.11-2-1), HOLLIN3 MAGISTERIAL DIS- TRICT WHEREAS, Robert E. Murphy has filed a petition to operate a private horse stable at 8411 Olsen Road in the HollinsMagisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 1995; the second reading and public hearing on this matter was held on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private horse stable at 8411 Olsen Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Robert E. Murphy to allow said use with the following condition: (a) No more than two horses will be kept on the property. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: 1 AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 a i / `j ~' j• 4 •~ > Mgr . C9 / \ ~9~ ~~~' y V - WILRCNC. I L i:,TON ,~~~ e ~ ~ rrx /~ ? / ~4 ~ ~ ~'~~~~'~ ~~~~ \~h~ o e° .DES ~?*' \~ n.~ C ~vE_ ~.y \ ~OUAR~R~~~R mO -y, $ C1R O D`N IG i-; I C ~~-~~~T~E VICINIT ~~~ 117 _ , r"~~~° Y MAP '°M~, °tiF ~" /~ ~~ M 1ff k ~~ e /~ iY) ~. ~ ~ ~-' ~// P ~~ >- 4 ~ / iL 4 O )aJ V ~ / ~ 'yi . P ~, ../ ~-I ,,~ o,,,~,~ / O S ]22 K ~/ ~~~ /i ~/ ~ ~~ /~ .x .<. ~ b ~^i 1y * DEPr1RTMENT OF PLA1~tNING ROBERT E. MURPHY ~. ' A1VD ZONING SPECIAL USE PERMIT MAP # 26.11-2-1 ~? . .,, o//'~ i Y / / ,. ~~ ' I o~~c ~~~, ~ ~ 1 / ~ 2 ./ 1Mx / +~1)V Dr~r• SI 1 IJ/1 ~• ~.. ~~ ~ F~ Q ~~j AT A REGIILAR MEETING OF THE OARD OF SIIPERVISORS OF ROANORE COIINTY ~~' / VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON ~ TIIESDAY, JIILY 25, 1995 ~ ~~~ ORDINANCE 72595-8 GRANTING A SPECIAL IISE ~ `°'~ PERMIT TO ROBERT E . MIIRPHY TO OPERATE A PRI- ~~} ~ VATE HORSE STAB OCATED AT 8411 OLSEN ROAD, (PARCELS 26.11-2- 1), HOLLINS MAGISTERIAL DIS- TRICT WHEREAS, Robert E. Murphy has filed a petition to operate a private horse stable at 8411 Olsen Road in the HollinsMagisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 1995; the second reading and public hearing on this matter was held on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private horse stable at 8411 Olsen Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Robert E. Murphy to allow said use with the following condition: (a) No more than two horses will be kept on the property. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vbte: 1 ~~ ~~' T-~ • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ROBERT E. MIIRPHY TO OPERATE A PRIVATE HORSE STABLE LOCATED AT 8411 OLSEN ROAD, (PARCELS ~` 26.11-2-1~C), HOLLINS MAGISTERIAL DISTRICT ' WHE REAS, Robert E. Murphy has filed a petition to operate a private horse stable at 8411 Olsen Road in the HollinsMagisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 1995; the second reading and public hearing on this matter was held on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private horse stable at 8411 Olsen Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Robert E. Murphy to allow said use with the following condition: {~°~: No more than two horses will be kept on the property. mw-phy • 1 T- I PETITIONER: ROBERT MURPHY CASE NUMBER: 24-7/95 Planning Commission Hearing Date: July 5, 1995 Board of Supervisors Hearing Date: July 25, 1995 A. REQUEST Petition of Robert E. Murphy for a Special Use Permit to operate a private horse stable located at 8411 Olsen Road, Hollins Magisterial District. B. CITIZEN COMMENTS Robert Baldwin asked if the SUP ran with the land or the property owner. Mr. Harrington indicated that the permit ran with the land. Mr. Baldwin asked about the County's grandfather provisions, and whether or not he could keep calves on his property. Mr. Robinson said that was a matter for him to discuss with staff, and he encouraged Mr. Baldwin to contact staff in the morning. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked Mr. Harrington how the number of horses allowed by the SUP would be determined. Mr. Harrington said that since the applicant had requested permission for a single horse, the resolution to the Board of Supervisors would indicate the same. Mr. Witt asked if the use and design standard relating to the number of horses allowed on the property was applicable. Mr. Harrington said it was not applicable since the property was in excess of five acres. Mr. Ross asked the applicant if he could accept a condition limiting the property to a single horse. Mr. Murphy said that was acceptable. Mr. Witt said that he believed limiting the property to a maximum of two horses would be more appropriate. Mr. Robinson agreed stating an unlimited number would be unacceptable. D. RECOMMENDED CONDITIONS No more than two horses will be kept on the property. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the request with the condition that no more than two horses will be kept on the property. The motion carried with the following roll call vote: AYES: Witt, Ross, Thomason, Robinson NAYS: None ABSENT: Hooker F. DISSENTING PERSPEC'T'IVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Repo _ Other _-~ ~. i'" `. Terrance 'ngton, retary Roanok County Planning Commission STAFF REPORT -~= ~ PETITIONER: Robert E. I~iurpby PREPARED BY: David Holladay CASE NUMBER: 24-7/9~ DATE: 7/~/9~ PART I A. EXECUTIVE SUMMARY B. DESCRIPTION Mr. Robert E. Murphy wishes to obtain a special use permit to allow a private stable on his property. This special use permit is for one horse which Mr. Murphy currently stables on the property. In a letter included with his application, Mr. Murphy stated that he purchased the horse in December, but he was unaware that a special use permit was required. The petitioner's property is 9.26 acres on the north side of Olsen Road, in the Hollins Magisterial District. C. APPLICABLE REGULATIONS Private stables are allowed in the R1 zoning district through Special Use Permit, and under the following Use and Design Standards: 1. Minimum lot size: two (2) acres. 2. On lots of less than five (5) acres, no more than one stable animal per acre shall be permitted. 3. Stables and corrals shall comply with all the setback requirements for accessory buildings. 4. Stables shall properly manage animal waste so as to not create a nuisance or health hazard to adjoining or nearby property owners. PART II A. ANALYSIS OF EXISTING CO`'DITIONS Location -The site is located on the north side of Olsen Road, adjacent to the right of way for northbound I-81. The lot is partially cleared around the Murphy residence, has five acres planted with Christmas trees, with remaining areas forested. • Surrounding Neighborhood -All surrounding properties, with the exception of I-81, are zoned R1. Land uses include single family residences. Bentley Park subdivision is adjacent to the east of the property. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Lam -The petitioner plans to add some fencing and make improvements to an existing shed. No other site improvements are planned. C. CONFORMANCE WITH COU\'TI' COMPREHENSIVE PLAN The petition is consistent with the Development land use designation of the Roanoke County Comprehensive Plan. The Development designation delineates areas for planned residential communities. Provided all use and design standards are met, this special use permit will have no adverse impacts on future residential subdivisions in the area. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The petitioner's request meets or exceeds all applicable use and design standards for private stables. The lot is greater than 2 acres. No new structures are planned, and any new structure or corral would have to meet accessory structure setback requirements. Since the lot is greater than 5 acres, the petitioner is not limited in the number of horses that can be kept. :~ PART III STAFF CONCLUSIONS The request is consistent with the Roanoke County Comprehensive Plan and Zoning Ordinance. No negative impacts are anticipated. Staff recommends no conditions. PREPARED BY: DAVID HOLLADAY DATE: 7/5/95 • COUNTY OF ROANO.KE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 - Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff T~ y~~ /.5 Does the parcel meet the minimum lot area, width, and frontaulRED FIRSTnts of the requested district? YES 1/ NO IF NO, A VARIANCE IS REO Does the parcel meet the minimum criteria for the requested Use Type? YES ~_ NO ____.___ IF N0, A VARIANCE IS REQUIRED FIRST. NO If rezoning request, are conditions being proffered with this request? YES __ -- Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v i Application fee / Consultation ~ 8 1 /2" x 1 1 " concept plan ... I~cable ~'<~«: Proffers, if app ~ Application ~ xn Metes and bounds description J Adjoining property owners "``' Water and sewer application ~ Justification '~' l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and n ent of the owner Owner's Signature: .~ r~ For Staff Use Only .Proposed Zoning: K / S~ P ~ l Use Type: Proposed Land Use: ~O"-SG. ~---7=~,Cj~-,,• I• From: R.E. Murphy 8411 Olsen Rd. NW Roanoke, Va. 24019 RE: Application for .Special Use Permit (SUP) April 20, 1995 ~ t ... t To: __ . _., . Dept. of Planning and Zoning - County of Roanoke P.O. Box 29800 Roanoke, Va. 24018-0798 Dear Sir(s) This past-Christmas I sought .to fulfill a. lifelong dream rise gift. of my family to acquire a horse as a "surp _ Accommodations of .land were more-than enough-with 9.26; acres, fencing,~the addition of .another . and with some.repair;of existing line of fence and ahe necessity -to enclose one corner .of an existing shed for a stall (shed-type .:structures do ,not require. ,building permits), the.purchase~_was made."," ~ " .. With the .work complete, the horse"was delivered :approximately 3•weeks'after .Christmas. erfectly-legal - ~n was p i I honestly believed that everyth g wiring another "pet." since this was nothing more than acq ~ A neighbor, however, informed me several .weeks later than we were violating zoning codes by having a horse on land zoned for residential use. -This was "news" to us since we knew very little about zoning laws. I thought the problem could be easily remedied by rezoning to agricultural. I was told, however, of the difficulty of such a move and that the best thing to do was nothing. I suspected that the hint was designed to protect current property value. It bothered me that I may have .been, in fact, violating county law, and sought to inquire with friends who had horses erty was properly zoned, as to what to do. Although their prop ushed most suggested that I "lay low. The "busyness" of life p in feeling of doing something the matter aside, but the nagg g ~- i illegal caused me to imagine the worst scenarios. Believing that the Lord wanted me to buy the horse ldelte would be beginning and believing further that everything with properly, .I sought to put the matter to rest by seeking Bob Johnson. To my relief, -_ counsel from my district supervisor, _ he informed me that .special permits for such situations can Director of ~~ be obtained. He referred me to-Terry Harrington, ecial Planning who sent the necessary forms for obtaining a SP Use Permit. I then made arrangements to meet with zoning planner, Jon Hartley on April 19 who covered the essentials of which this letter is a part. -- of the SUP, on county zoning As to the impact of our action up ___~, ordinances, I have learned that- virtually no change of Noysplnd ecial _ will. be felt by adjoining neighbors or the community of sewage, water, roads,. easements, action is needed in.the.way :_ ~~ ~ etc., and thatthe stall is-sufficiently distanced-from adjacent ... property. There is no intention of .boarding .more horses for rivate use_nor~,is ,their any intention of .boarding .,other" horses p ~ ro erty is sow -:~ for profit.. The fact that five acres of our P P - ~ :and the . - 'n-Christmas trees (application :f or Land=Use Program), ._v... i - `remainder being a dwelling-and the~rest forested, prevents us from acquiring additional horses. To expand would require great: ._."" ~ more land - a ver undesirable project . expense of clearing y As you consider this proposal, please bear in mind our ` ~ goal to fall within county law. To some, this may have been a simple matter not worth the time or effort, but we believed .differently. This is the right thing to do. We look forward to meeting you. Sincerely yours, R.E. (Gene) Murphy 8411 Olsen Rd. NW Roanoke, Va. 24019. • I• 3 ,y _.....,432 Ac. ~~~ /~ ~ /~ _-.,... a448 ~. _,_: ~ - :~ / ~, // / ~/~ i~ . ,. ;~,~. ~~ f G_ L `~ ~ QC~~' ~ aQ .~ a GTON i Y ~ 4 O P PP ~ y ~ Cy ~ ~ ~~RMCUNT ~ r Q¢ Pyl~ ~ ! 12/4 k c ceenc+~^ ~ ? ~' Q i ,r.~ ~ ~ vE N _ ~ ~o ~ OUAR~RY~ ~ p?.R m ~ ~J~.~ 5 ~~ hR O 17W~~i~~ Q- ~'~~=' ~ur~"EaJ VICINITY MAP o 'moo' 117 _ ~alL`, b q~ y~~'F ~ ~o~' i a~- ~,. ti ~ , -~ a ~~ Z~~ ~,. \~/, P ~~ >- 4 ifi ac \ c 'aa v ~8 ~/ ~ tii . P ~, _~ ;~. / }~ o~/i .~ 0 S` // 2 ~~,~ ,, ~~ C ~~ 3 ~~ ~, ,. .u.. =' - - - n I T~- NORTH ~~' ~ ~ l o~ ,., Y• ~ o~~c ~~~~ ~'-~ /~ J ,~x I DEPAR'I'I~NT OF PLANNI\G ROBERT E. MURPHY AND ZONING SPECIAL USE PERMIT MAP ~ 26.11-2-1 .M ~ I . ~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ROBERT E. MURPHY TO OPERATE A PRIVATE HORSE STABLE LOCATED AT 8411 OLSEN ROAD, (PARCELS 26.11-2-11), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Robert E. Murphy has filed a petition to operate a private horse stable at 8411 Olsen Road in the HollinsMagisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 1995; the second reading and public hearing on this matter was held on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private horse stable at 8411 Olsen Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Robert E. Murphy to allow said use. murphy 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE 72595-9 AMENDING SECTION 30-93-14 OF THE ROANORE COUNTY ZONING ORDINANCE TO REVISE THE SIGN REGULATIONS FOR SHOPPING CENTERS UPON THE REQUEST OF THE ROANORE COUNTY PLANNING COMMISSION WHEREAS, upon the request and recommendation of the Roanoke County Planning Commission, the first reading on this ordinance was scheduled for June 27, 1995; the second reading and public hearing was scheduled for July 25, 1995; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 5, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-93 be amended to read and provide as follows: SEC. 30-93 SIGNS Sec. 30-93-14 Special Signage Districts and Regulations (B) Shopping Centers Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new Signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93- 13 (E) 2., within enclosed shopping centers exceeding two hundred fifty thousand (250,000) gross floor area, businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of one hundred (100) square feet of signage,--p~ev-ided-t~i~si-Free-s (Amended Ord. 42694-12) 2. That this ordinance shall take effect from and after the date of this ordinance. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors ORDINANCE 72595-9 - AMENDMENT TO ZONING ORDINANCE APPENDIX A OF THE ROANOKE COUNTY CODE cc: File Terrance L. Harrington, Director, Planning & Zoning Circuit Court G. O. Clemens, Judge, Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Joseph M. Clarke, Philip Trompeter, John B. Ferguson, Joseph P. Bounds, Ruth P. Bates, Cl~ Intake Counsellor Relations District Court II, Judge Judge Judge Judge irk General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Theresa A. Childress, Clerk Don C. Myers, Assistant County Administrator Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Bill Rand, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry John H. Cease, Police Chief Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Michael Lazzuri, Court Services Main Library Roanoke Law Library, 315 Church Avenue, SW, Rke 24016 Roanoke County Code Book ~. ACTION NO. ITEM NO. ~ G* AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 1995 AGENDA ITEM: Ordinance to Amend Section 30-93-14 of the Roanoke County Zoning Ordinance to Revise the Sign Regulations for Shopping Centers upon the Request of the Roanoke County Planning Commission. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Since 1992, all signage at Tanglewood Mall has been nonconforming, as the square footage of displayed signage exceeds the allowable maximum by 28%. Since this time, new businesses at Tanglewood, which have desired exterior signage, have requested variances before the BZA. The Planning Commission has been evaluating County sign regulations as they apply to the Tanglewood Mall property, and believes that the regulations should be modified to allow major new anchor stores at the mall to display reasonable signage. This proposed amendment allows anchor stores to display up to 100 square feet of signage. The Commission held a public hearing on this amendment on July 5, 1995 and has recommended adoption. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold Second Reading and take action on this item on July 25, 1995. r i 2 Respectfully Submitted, ~~ ~~, < <,: ~~ ~1 __~ _ ,-- ~~- Terrance , l; . Harr- gton, AICP Directg~~of Planning and Zoning Approved, ~~ Elmer C. Hodge County Administrator Action Approved ( ) Motion by Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Minnix to Nickens Vote No Yes Abs ti . T- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE AMENDING SECTION 30-93-14 OF THE ROANOKE COUNTY ZONING ORDINANCE TO REVISE THE SIGN REGULATIONS FOR SHOPPING CENTERS UPON THE REQUEST OF THE ROANOKE COUNTY PLANNING COMMISSION WHEREAS, upon the request and recommendation of the Roanoke County Planning Commission, the first reading on this ordinance was scheduled for June 27, 1995; the second reading and public hearing was scheduled for July 25, 1995; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 5, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-93 be amended to read and provide as follows: SEC. 30-93 SIGNS Sec. 30-93-14 Special Signage Districts and Regulations (B) Shopping Centers Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93- T~ (Amended Ord. 42694-12) 2. That this ordinance shall take effect from and after the date of this ordinance. codesign.reg .- f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE 72595-10 DENYING A SPECIAL USE PERMIT TO VIRGINIA TOWERS INC. TO CONSTRUCT A BROADCAST TOWER ATOP READ MOUNTAIN APPROXIMATELY .4 MILE NORTH OF SUMMIT RIDGE ROAD, (TAX PARCEL 39.00-1-1), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Virginia Towers Inc. has filed a petition to allow the construction of a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 2, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on January 24, 1995; the second reading and public hearing on this matter was held on May 23, 1995; and a reconsideration on this matter on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: .......................... On motion of Supervisor -~ x~~rzz to deny the special use .............:..:......... .......................... .......................... permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Minnix NAYS: Supervisors Kohinke, Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney a I v q47 ,'~ O HGniS. - '~ . ROANOKt ~ CQUNTY a 621 '!~ ' a c `v • RN STA, ~~ ~ ,T/C1M (~ ~{/ y,~ o. C 16 ~.~' ~ x2ooo l09q aebrcx~~ _* -~ --,VICINITY MAP \~ ~ T3 NORTH * DEPARTMEMr OF PLANNII~ VIRGIlUTA TOWERS • A1~ID ZONING SPECIAL USE PERMIT c~ ~~ t~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 1995 RESOLUTION 72595-11 CERTIFYING EXECUTIVE MEETING WA3 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session .. _ -~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE GRANTING A SPECIAL USE PERMIT TO VIRGINIA TOWERS INC. TO CONSTRUCT A BROADCAST TOWER ATOP READ MOUNTAIN APPROXIMATELY .4 MILE NORTH OF SUMMIT RIDGE ROAD, (TAX PARCEL 39.00- 1-1), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Virginia Towers Inc. has filed a petition to allow the construction of a broadcast tower atop Read Mountain approxi- mately .4 mile north of Summit Ridge Road in the Hollins Magiste- rial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 2, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on January 24, 1995; the second reading and public hearing on this matter was held on May 23, 1995; and a reconsideration on this matter on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the construction of a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Virginia Towers Inc. to allow said use with the following conditions: 1 (1) To minimize the impact on the viewshed, the existing airway beacon on the subject property must be removed by the Petitioner, so that there will remain only one tower on the site; (2) To minimize the impact on the viewshed, the broadcast tower must be no higher than 80 feet; (3) To minimize the impact on the viewshed, access to the broadcast tower must be through the existing right-of-way on property owned by the adjacent Matilda Hollins Bradshaw Trust; (4) To minimize the impact on the viewshed, the sole source of power to the tower site must be two on-site generators fueled by propane, located no further than 50 feet from the proposed tower, with muffled engines; (5) To minimize the impact on the viewshed, no more than one dish shall be permitted on the tower, which dish shall be located no higher than 50 feet from the ground, shall be of a grid-type construction (i.e. not solid) and shall be no larger than 48-inches in diameter; (6) To minimize the impact on the viewshed, the color of the tower shall be as follows: The lower sixty (60) feet shall be painted either green, brown, or a combination of both; the remainder of the tower shall remain in its galvanized state (silver metallic finish). (7) The tower shall be constructed in a fashion generally consistent with the site plan submitted by Petitioner; 2 (8) No changes in this special use permit shall be allowed without the approval of the Roanoke County Board of Supervisors or its designated agents. vatower 3 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 1995 AGENDA ITEM: Request to reconsider Petition of Virginia Towers Inc. for a Special Use Permit to locate a tower on Read Mountain. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• On May 23, 1995 the Board denied the request of Virginia Towers Inc. for a communications tower atop Read Mountain. On June 13, 1995 the Board approved a motion agreeing to reconsider the request, so that the applicants could have another opportunity to present their case. The Board scheduled a public hearing and reconsideration for July 25, 1995. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board hold its scheduled public hearing on this reconsideration request and take action on July 25, 1995. Respectfully Submitted, Approved, ~~~ .,..G vicwcc, O Terrance L. Harrin on, AICP Elmer C. Hodge Director of Plann g and Zoning County Administrator '7`~--3 2 Approved ( ) Denied ( ) Received ( ) Ref erred to Action Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs GC7 i'ETTTIONER: VIRGINIA TOWERS INC. CASE NUMBER: 3-2/95 "'7`,,,~ Planning Commission Hearing Date: May 2, 1995 Board of Supervisors Hearing Date: May 23, 1995 A. REQUEST Petition of Virginia Towers Inc. for a Special Use Permit to construct a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road, Hollins Magisterial District. (CONT. FROM FEBRUARY) B. CITIZEN COMMENTS Alfred Durham, an adjoining property owner, expressed concern with what's being proposed and said that he has not seen any plans. Matilda Bradshaw, trustee of the Holland trust, stated that they will be working with the applicant to allow them to use their road. She said that she is concerned with protecting the beauty and integrity of Read Mountain and protecting the ridgelines. Dave Miller commented that he would like to keep the beauty of the mountain and ask for assurance that a fence will be installed. Ms. Goodlatte stated there will be a chain link fence installed as shown on the site plan. C. SUMMARY OF COMMISSION DISCUSSION In response to questions from the Commission, Maryellen Goodlatte commented as follows: her client is purchasing the eight acre tract from the Crumpackers however only 0.18 acre of the tract will be used for the tower; not sure if the existing tower will be removed; it will be necessary to obtain a subdivision waiver; a fence will be installed around the tower. D. RECOMMENDED CONDITIONS 1) The tower will not exceed 80 feet in height and will include no more than one 18-inch dish. 2) The Special Use Permit is for one tower only. 3) Access will be by way of the Andrews/Holland Trust property. 4) The sole source of power will be two generators fueled by propane and located within 50 feet of the tower. 5) Development shall be generally consistent with the site plan. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the request with the recommended conditions. The motion tamed with the following roll call vote: AYES: Ross, Thomason, Hooker, Witt, Robinson NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance Ham on, ecre Roanoke Co ty Plannin ommission STAFF REPORT PETITIONER: Virginia Towers, Inc. CASE NUMBER: 3-2/95 PREPARED BY: David Holladay ~` r;, DATE: 2/7/95 / PART I A. EXECUTIVE SUIVIlVIARY B. DESCRIPTION This is a petition of Virginia Towers, Inc. to obtain a Special Use Permit to erect a Broadcasting Tower. The site is located in the Hollins Magisterial District, along the southern ridgetop of Read Mountain, at an elevation of 2260' above mean sea level. The site is approximately 2600' southwest of the summit and 93' below the summit elevation of 2353'. Petitioner proposes to locate an 80' tower with a small transmitter housing on an 8.0 acre portion of the Crumpacker tract. As of this date, no subdivision of the proposed 8.0 acre tract has been approved or recorded. As proposed, the site has no frontage on a publicly owned and maintained street. In order to subdivide the 8.0 acre tract, a subdivision waiver for road frontage must be approved by the Planning Commission. C. APPLICABLE REGULATIONS Broadcast towers are allowed by Special Use Permit in the AG3, AG1, AR, and C1 zoning districts, and are permitted by right in the C2, I1, and I2 zoning districts. In all cases, the towers are subject to use and design standards that set minimum setbacks from property lines and road rights-of--way; allow more than one tower provided all setbacks are met; prohibit lighting if not required by the FCC or FAA (other than essential security lighting); require notification of the airport manager if the site is within 2 miles of an airport or located at or above 2,000 feet above mean sea level; and require towers to comply with additional requirements in the Airport Overlay District and the Emergency Communications Overlay District. In addition, the height of the tower must be made a condition of the Special Use Permit. Site plan review will be required prior to issuing the building permit in order to ensure compliance with County ordinances. Entrance permit will be required by VDOT. PART II A. ANALYSIS OF EXISTING CONDITIONS l Location -The site is an 8.0 acre portion of the 236.94 acre Crumpacker tract located along the center ridgeline of Read Mountain. The site is in the Bonsack Community Planning area, and urban services are not available. One tower currently exists on Read Mountain, but is no longer in service. The structure is approximately 60 - 65 feet tall, with a 10 - 15 foot antenna extending from the top platform. This existing structure is marked "Airway Beacon" on the U.S.G.S. Roanoke, VA 7.5 minute quadrangle map. Topography/Ve elation -The ridgeline at the site is typical of other mountains surrounding the Roanoke Valley; a narrow ridge "saddle" with steep slopes on either side. The ridge contains some small rock outcroppings, but otherwise is covered with mature hardwood forest. The canopy height appears to be limited to 50 - 60 feet, with future growth stunted by the relatively harsh summit climate. Read Mountain is a distinctive landmark in the Roanoke Valley which stands out due to its geologic "separation" from surrounding mountain ranges. It is visible and easily identified from many areas in the valley, including the Stewart's Knob and Read Mountain Overlook areas of the Blue Ridge Parkway. The ridgeline has the appearance of being relatively pristine, even though asingle-track road leads to the top, and to a tower which is no longer in service. The "airway beacon" tower goes unnoticed because it is not much taller than the existing trees. Surrounding Neighborhood -The site and associated Crumpacker tract are zoned AG3. The 236.94 acre Crumpacker tract extends from the top of Read Mountain southeast down to the Orchards and LaBellvue subdivisions which are zoned Rl. Two adjacent tracts to the southwest are zoned AG3. Adjacent property to the northwest, which slopes down the opposite side of the mountain from the Crumpacker tract, is zoned R1. Adjacent property to the northeast, which lies in Botetourt County, is zoned R1. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - As of this date, no site plan has been submitted. A written description of the site, and vertical sketch of the tower, and a preliminary plat of the 8.0 acre site were submitted with the application. The applicant proposes to construct an 80 foot broadcast tower, with antennas attached to the side of the tower. One antenna, about 3 feet tall, will be placed on a platform below the top of the tower.. The second antenna, about 2 1/2 feet tall, will be placed on a small platform at approximately tree height on the tower, housed in a small square structure alongside the tower. No dishes or other appendages will be present. The tower will be self supporting, and will not require any supporting wires. There will be a small outbuilding adjacent to the tower to house the transmitter. The proposed location of the tower within the 8.0 acre site is uncertain. Also uncertain is ~~° whether the applicant proposes to remove and replace the existing tower, or build in the vicinity of the existing tower. The extent of grading and vegetative clearing at the site has not been _provided with the- application. The tower and transmitter will require electricity. A service transmission line is proposed from the Crumpacker property up to the site, but location of the line has not been determined. Access - An access road is planned on the east side of the mountain, along an old fire road/trail on the Crumpacker property. The engineers of the tower have indicated that only asingle-track road, capable of being driven by a four-wheel-drive truck, will be necessary for construction and routing service visits. The exact location and design of the service road have not been determined. Currently, asingle-track, private road through the Bradshaw property on the western slope leads from Old Mountain Road to the top of the mountain. This road was used in the past to service the "airway beacon" tower, but is not planned to be used as access to the proposed tower. Traffic Generation/Circulation - No employees will be stationed at the site. Traffic generated by occasional/routine visits by technical staff will not significantly impact adjoining public streets. Amenities -FAA has determined that "obstruction marking and lighting are not necessary'. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site is in the Rural Preserve land use designation of the Comprehensive Plan. This designation delineates outlying areas which are primarily undeveloped and stable. This designation encourages a high degree of protection to preserve existing agricultural, recreational and forestal resources, while permitting a limited, very low density residential settlement pattern. The petitioner's request is generally consistent with the policies of the Rural Preserve land use designation. The use of the site for a broadcast tower will not significantly threaten productive farms and woodlands. Impacts to vegetative cover and the visual landscape could be minimal or significant, depending on site design, extent of development of the access road, and location of the electric power service line. Not only should the incremental impact of this proposal be considered; but the cumulative impacts of this structure, plus other existing structures around the valley, and possible future structures should be considered. Read Mountain is identified in the Critical Slopes guidelines of the Comprehensive Plan, Resource Protection Guide. Within the 8.0 acre site proposed for development, only a small portion of the land at the top of the ridge is relatively flat. An access road from the Crumpacker property would likely cross critical slope areas. The following guidelines from the Resource Protection Guide address any development proposed for slopes which exceed 20%: Grading and cut-and-fill operations will be minimized. Natural land forms and vegetation will be preserved to the extent possible. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD ~!~ ~~ The petitioner's request complies with the following zoning ordinance use and design standards for Broadcast Towers: -Maximum height of the tower has been established as 80 feet, and shall be made a condition of the special use permit. -The site is not within the Airport Overlay District or the Emergency Communications Overlay District clear zone. -The Federal Communications Commission (FCC), Federal Aviation Administration (FAA), and Roanoke Regional Airport Commission (BRAG) have been notified. These agencies have reached the following determinations: -Tower height will not impact the airport traffic. -Illumination is not required and thus is prohibited by the zoning ordinance. -Concern was raised by the RRAC about two FM broadcast frequencies which, if broadcast from the tower, could interfere with control tower communications. One of the frequencies in question has been addressed and will not be used. The other frequency is currently being evaluated by the FAA. The following use and design standards have not been addressed: -Setbacks from property lines. -Lack of public road frontage for the proposed subdivision. PART III STAFF CONCLUSIONS ~--~" ~- .,~' The petitioner's request to construct an 80 foot broadcast tower is generally consistent with the Rural Preserve designation of the Roanoke County Comprehensive Plan. The use of the site for a broadcast tower will not significantly threaten productive farms and woodlands. Impacts to vegetative cover and the visual landscape could be minimal or significant, depending on site design, extent of development of the access road, and location of the electric power service line. Not only should the incremental impact of this proposal be considered; but the cumulative impacts of this structure, plus other existing structures around the valley, and possible future structures should be considered. Since the height of the tower must be made a condition of the Special Use Permit, staff recommends that a height of 80 feet be set for the tower. Due to lack of a concept site plan, uncertainties about potential impacts to vegetative cover and the visual landscape, staff suggests that the Planning Commission consider delaying a decision on this application until sufficient information is received about the following: Site plans ~-proposed land disturbance -access road development -electric service line location -potential vegetative and visual impacts PREPARED BY: DAVID HOLLADAY DATE: FEBRUARY 7, 1995 GLENN, FLIPPIN, FELD2iA~'N & DAEBY ...+, E00 TSR9T GAD~BpT * SOIIABL / "~ POST OZPSCB DOX E887 F?~A2vOSE, YTRC}I:7ZA 26001 (703) 224-8000 PSX (703) PE4-6060 M~ttYPLtEx F. GooDtJ1TTE Dircel Diel (703) ZZ~1-aula April 27, 1995 SENT BY FACSIMII.E - 772-2108 Mr. David Holliday Roanoke County Depamnent of Planning and Zoning 5204 Bernard Drive, S. W. Roanoke, Virginia 24018 Re: Application for Special Usc Permit: Virginia Towers, Inc. Dcaz David: As you know, we represent Virginia Towers, Inc., whose application is scheduled to be heard by the Planning Commission nett Tuesday May 2. In my letter to you of April 4, I outlined how Virginia Towers addressed two of the three concerns voiced by the Planning Commission at its February 7 meeting. We had requested a continuance until May 2 in order to address the remaining issue, locating the utilities which will. provide power to the site. Virginia Towers worked with Appalachian Power Company and with private contractors to develop a plan for providing electric power to the tower site. The plans for that utility line were not satisfactory to Virginia Towers, in part because of the need to clear large sections of land to accommodate the line and its construction. In lieu of running an electric utility line to its facility, Virginia Towers will locate two generators, fueled by propane, and adjacent to the transmitter building to serve its power needs. There will be no need to locate a utility line, whether underground or above ground, to provide power. We are pleased that this proposal, when coupled with Virginia Towers' use of an existing road for access to the site, will Dave a minunal impact on the view and the mountavn. GY.E\`ti, FLIPPIN, FELDbierr~ & D~B~Y Mr. David Holliday - April 27, 1995 Page 2 We look forward to mccting with the Planning Commission on May 2. In the meantime, please let me know if we can provide any further information as the application of Virginia Towers is reviewed. Very truly yours, Maryellen F. Goodlatte --~--s~ieii~ ~~ MFG:jry:3039000 cc: Virginia Towers, Inc. GLE~T17, FLIPPIN, FELDbSANN 8c DARBY /~ 200 FIRST CA~SPBELL SOL'1.RE POST OFFICE BOX 2887 ROA_\'OXE, VIRGINIA 24001 (703)224-8000 P_•..X (703) 224- 8030 MARYELLEN F. GOODLATTE Dircct Dial (703) 22d-8018 Mazch 29, 1995 HAND DELIVERED Mr. David Holliday Roanoke County Department of Planning and Zoning Electric Road S. W. Roanoke, Virginia 24018 Re: Application for Special Use Permit: Virginia Towers, Inc. Dear David: It was a pleasure to speak with you today. As I advised you, we expect to appear before the Planning Commission on Tuesday, April 4. I have received from Graham Brock, Inc., Virginia Tower's broadcast technical consultants, three items in support of the request of Virginia Towers, Inc. for a special use permit. A revised Federal Aviation Administration Determination of No Hazard for the proposed tower is enclosed. This revision specifically includes the addition of 104.9 MHz at 2.5 kilowatts. Jeff Brock has advised that not only is the tower in accordance with FAA regulations, but there is no intenmodulation potential in using 104.9 MHz at this site. Jeff has advised that this should remove any concerns the Airport Commission may have regazding Virginia Towers' proposal. Also enclosed is a drawing of the potential 80-foot tower provided to Graham Brock, Inc. by Electronics Research, a manufacturer of both towers and antennas. The diagram indicates the overall elevation scheme of the proposed tower as well as the general foundation notes for the tower base. As earlier noted, there will be no guy wires proposed for the tower. It will be aself-supporting structure. The top 20 feet of the structure will be only 12 inches in face diameter, which is significantly less than the existing airway beacon at the site. Finally, I am enclosing a preliminary site plan revolving around the tower and transmitter building at the proposed site. The drawing shows the actual tower base, GLEV~i, FLIPPI\, FELD~SANti ~'. D ABBY ,,'j.." "~"1 Mr. David Holliday March 29, 1995 Page 2 the transmission line bridge running from the tower to the building and the building itself. In addition, the plan locates the subsurface foundation for the tower as well as the new emergency generator for the facility. The entire plant is enclosed by a fence for security purposes to keep people away from the site and the building. Representatives of Virginia Towers are meeting with Appalachian Power Company this Friday afternoon to review APCO's proposal for utilities to serve the site. Those utilities will be located underground. We expect to have a plat locating that line on Monday, April 3. As soon as I have received the same I will forward it to you. I also understand that Virginia Towers is negotiating with John Bradshaw for the use of his road as access to the tower site. As I am not involved in those negotiations, I do not know the status of the same, as of the sending of this letter. However, I will advise you as soon as I am aware. Thank you very much for your assistance and cooperation. Very truly yours, ~v Maryellen F. Goodlatte MFG:jry:3039000 Enclosures cc: Virginia Towers, Inc. SENT BY FACSIMILE - (804) 846-6409 Mr. Jefferson G. Brock SENT BY FACSIMILE - (912) 638-7722 Keith Putbrese, Esq. SENT BY FACSIMILE - (703) 827-9538 Mr. John Parker w/enc. SENT BY FACSIMILE - 389-5767 ~~' uS ae;JCrnnenr of 7rcru~ortanon ~~eT~i ~ViCtiOR Administration ACKNOWLEDGEMENT ---------------- CITY ROANOKE ---------------- ~~ 7=3 .~ !~~ ~;~, i ~1 ~ '~'x "~ •` ca~ternA pan .~ ;:: j -!, 3 ~~~ ~ Flzgerala FeCera~ Bude,nq :"' ~ -~] ~~ ~ .Inhn F Kann..... ~~~~ :l n. ~i? r~ ~ w :r:2rnN:tinal .l.r~v"T {.'t `'a 4 ~. `^ ~ ~a ...an....ww rCra . laJv OF NOTICE~OF EXISTING CONSTRUCTION OR. ALTERATION STATE LATITUDE/LONGITUDE MSL AGL AMSL VA 37-20-06..49 079-54-15.14 2260 80 2340 VIRGINIA TOWERS, INC. GRAHAM BROCK, INC. 10 SYLVAN DR., PO BOX 24466 ST. SIMONS ISLAND, GA 31522 Type Structure: ANTENNA TOWER AERONAUTICAL STUDY No: 94-AEA-1831-OE 946-952 MHZ;104.9MHZ @ 2.5KW OIVIY The Federal Aviation Administration hereby acknowledges receipt of notice dated 08/12/94 concerning the existing construction or alteration contained herein. ' A study has been conducted under the authority of sections 307(A) and 313 (A) of the Federal Aviation Act to determine whether the existing structure would be an obstruction to air navigation, and/or whether it should be marked and lighted to enhance safety in air navigation. The findings of that study are as follows: The existing construction would not exceed FAA obstruction standards and would not be a hazard to air navigation. Obstruction marking and :lighting are not necessary. If the structure is subject to the licensing authority of the FCC, .a copy of this acknowledgement will be sent to that Agency. ~ NOTICE IS REQUIRED ANYTIME THE PROJECT IS ABANDONED OR THE PROPOSAL IS MODIFIED SIGNED /lec~o/ ~/_'r,~e+_o Specialist, Systems Management Branch -~-c-ichar~ u . ricoi'ie (710) 5:i3-1230/1220 ISSUED IN: Jamaica, New York ON 12/21/94 c: C . F~' c U ~ 2 c Ui C vi C vi C cii ~ a O. e 8 Q a. 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INC. BITE ON REAO MOUNTAIN. gCALE i/8' ~ i FOOT TRANSMITTER SITE PLAN VIRGINIA TOWERS, INC. READ MOUNTAIN ROANOKE, VIRGINIA Mnrch S99Q G BROOK, INC. BROADCAST TECHNICAL CONSULTAIVIS . ~ T„ ~.. mo JZ~ av ~ ~~<~_ P ~ ~ ~ N+~c45~~ _ n N WNN7a t7 .°' 0 lal W.. < F- ~'~ ; ~ ~ ~~, uvi o 3 ' ~1 . ~~ / ~ ~ ~' - _ /~-_ '~ 'ter ~ % -~ ~- - / -J V o ' ~ Z ~ _ ~/ Sys t~s ~ ~~ ~ ~ I r . -~ .~~ C~ Z .it °. ., _... .i. - ; %. - _- ~ ~\ - ----~ - ~~ ~~~-. ' ? ~ • H <~ ~C a °~ J U ?E i~ ~'~+ /'erg '` ~~ ~~-" ~/ < ~ F' Z C Y m `` _ 1~ N~ i! / !~ ~" // wry, /~pII` 2 -. ~ ~ W ~ z W 5 0. $ o0 // HWnd o } =a o ~,~ 11i r ~_~-~v ~t ~~~,~,•' ~ /ice, \\~ i~ ~ ~ ~ ~, ~y/ ~ ~, ' c ~ }m ~:~~: ~~~ r O ~~; • _ ,' r ~ ~~ O ~/ P'~YL7~~~ ~~ // O I I p • ~~ /YJ O 6 ~I 3 ~~ • .. Z Ci vWi r (ii r~~-~ I/( ~ Xm'-~O. ;' ~ l ~~~ , ~\ ~ ,'; it Ji/ ~ - ~` ~ \~, '~~ `~ ;• .. ~~ }/~' ~~ ~ 3 ~'' ~~ ' %° ~• i~ /, \ \ ~\ .~ r~~ :~,:.~ i m =' ~ ~ ~~~~:\ .c~l \% ~m J. n / ~/)' it 1,! ~~' '~~ ~ j / )~' ' \~\~~~^ . .~_~ w r : I, i .~ a ~~ ~ (m~'~ ~ /." ~''/ ,~!,/ Z vf~a,~% ~; `~'`•,,\ ^`L~~~_~ %~ ~\ ; ~ to Ili ,~,/ ~ ,r /~ ~~ rl/~~~ ~ ~~ ~ ,~ ~~ l ,,,; -_~ ,-~, ~\ ! r/ r\\ ~' ~ ~ li '~1~ %. ~ i it ~ 1 1~I1. Bab L. Johnson, Chairman Kit B. Kiser, Vice Chairman W. Robert Herbert Claude N. Smith Arthur M. Whittaker, Sr. ~~ a~ ~ 5202 Aviation Drive ~~' Roanoke, Virginia 2401 2-1 1 48 (703)362-1999 FAX (703) 563-4838 ~t~D Jacqueline L. Shuck, Executive Director VIA FACSIMILE and REGULAR MAIL Terrance Harrington, AICP Director of Planning Department of Planning and Zoning County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018-0798 RE: Dear Mr. Harrington: January 11, 1995 a';~ °,x~ ~1 } ~y ~ ~ ~ L~ 1 ~ 1`iy0 tnn[~~~..~'~11 V~ :~ t~7~~~ U~: a~oar ~ j i~ ~,1 i=tt'~t;i~v~~ CCtJti~l Rezoning Request Case No. 3-2/95 In response to your correspondence dated December 30, 1994, I request that no action be taken on the above referenced matter until the proper forms have been filed with the Federal Aviation Administration (FAA) and a determination by the FAA has been received. In conjunction with this request, I am including a letter from the local FAA tower manager which specifically requests, pursuant to FAR Part 77, paragraph 13 (a) 4, that an FAA Form 7460-1 be filed with the Eastern Regional Office of the FAA. I thank you for offering the Roanoke Regional Airport Commission the opportunity to comment and hope that you will contact me if you require any further information. Very truly yours, Jacqueline L. Shuck Executive Director JLS:csp Attachments cc: John Hinkle Tower File ap011195.d Harrington ~r U.S. Deportment of Transportation Federal Aviation Administration Federal Aviation Administration Air Traffic Control Tower ' 1635 Aviation Drive Roanoke, Virginia 24012 703-362-1366 JAN ' 9 1995 ~~.., ~~`~ ' January 06, 1995 Jacqueline Shuck, Director Roanoke Regional Airport D'irector's Office 5202 Aviation Drive Roanoke, Virginia 24012 Dear Ms. Shuck: Per our phone conversation of January 4, 1995, and the documents sent as information, Roanoke Tower understands that a proponent is petitioning Roanoke County for permission to construct an eighty-foot radio antenna on the top of Read Mountain. There is a possibility that this antenna could be under the VOR/DME-A approach to Roanoke Regional Airport. There is the possibility that it could impact the missed approach procedure for the LDA RWY 6 instrument approach. Also, the frequency of this antenna could interfere with FAA communication and/or navigation frequencies in proximity to Roanoke Regional Airport. Therefore, the FAA requests that Roanoke County ensure that the proponent has filed FAA Form 7460-1, Notice of Proposed Construction or Alteration with the Eastern Regional Office. A copy of FAA Form 7460-1 is attached. FAR Part 77, paragraph 17b, defines time pazameters for filing FAA Form 7460-1. This information is included on the instruction sheet of FAA Form 7460-1. The Eastern Regional Office advised that the average time for processing the Notice of Proposed Construction or Alteration is sixty to ninety days. Many proponents think that because the site they are considering is more than 20,000 feet from the runway or that the construction is less than 200 feet high that filing FAA Form 7460-1 is not necessary. FAR Part 77, paragraph 13a (4), allows the FAA to request the filing of Form 7460-1 in unique situations. The Roanoke area is unique. Because of the mountainous terrain the final approach fixes for the Instrument Approach Procedures are as far as nine miles from the runways. This means that construction on places such as Poor Mountain could affect approach procedures and Minimum Vectoring Altitudes at Roanoke. ~ - Roanoke Tower appreciates the efforts that the Roanoke County Commissions and the Roanoke Regional Airport make to help us protect the safety and the best interest of the users of our airport. If additional information is necessary, please contact our Plans and Procedures Specialist at 703-362-1866. Sincerely, ~~~ John D. Hinkle HMW/dtb Enclosure ... ~ ' m O ~JS ~~_¢ ~ P W {~ ~c ~ n NiOW17j .... N za ~ ~ + W ~o~#'~~ ~ ~ W ~ ~ s ~~ J .. . ~~~ \ V ~~ < t- vVi o 3 FM ~ ~ ~- p$ 2 ~iNi ~Ul` ~// ~~ ~ ~ W Y 5 0. $ E dd ~-~„ ~/~ ~~ ,tiv\ i ~~~~\~ . ~ '//~ \\`i;~ . ~~. i' ~ i nir~~ ! . ~ ~ ~ 2 Z i-al ~ Z d 0 [ Op _G~lll ~"'-~ K / •\ r a to 0 7 ~ ' ~~ / /' Q,~~ i \ ~ _ ~// i yi ~ /' ~ 'c'am / .~ < ~~ ~\~'• ~\~ ` J i imp / 7 r~ ~~ %//~ ~/ 1`~; •`\~ .~} ~i;~/ ~-= ~ a ~~l~~ ~~~. 3 1 1 ~~ ,W \\ i 7 i. \ \•, \\ /~ fib? ( i ~/, ^ ~ Y I , .~ /~-~ -~~ ~ ~ ~ . ~'~ ~ v_ ~:• ,rte ;~~j if (~~ ~ ! ~ ~ 1 ,'~.'t ~t t- ~~~ 7. ~ ~ . ~, i ` to -~ i rte, ~ 7 ~ I ~ f. ~~/j ` ~ ~• ,, ',, ~, ~ ~. ~ ~ O.~ v~` Fcr staff use only _ /mil COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 ' (703) 772-2068 FAX (703) 772-2030 date rec ived) ~ ' z z / 4P~ received y: u• appiicatigryC ~ PC/BZ,; da~/Q, placards issued: Boy dot ' 8 S5 Case Number i ~~~~~ Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^ VARIANCE Applicant's name: VIRGINIA TOWERS, ID?C. Phone: Address: P. O. Box 1110 6 Zip Code: 2 4 5 0 6 L nchbur Virginia 24506 Owner's name: J . M6RRIS CRUMPACKER, JAMES N CRUMPACKER, J~hone• Address• JEAN C BROWN and DEBRA C . MOORE Zip Code: 2 4 019 Location of property: Tax Map Number: part of 39 .00-1 See Attached Schedule Magisterial District: Community Planning Area: ~~ Size of parcel (s): Existing Zoning: AG-3 Approx. 8 acres Existing Land Use: Agriculture/Rural Preserve District sq.ft. ' :F::::;,;;;i;;;i;i;iii;ii;ii ;;;; Proposed Zoning: Special Use Permit For staff UseOn/y Proposed Land Use: Broadcast Tower Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requesteJd district? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. ( / Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE 1S REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO ~`~` Variance of Section(sl of the Roanoke Count' Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Ns v w•s v Consultation 8 1 i2" x 11 " concept plan Application fee Application ,. Metes and bounds description ~ Proffers, if applicable Justification N~` Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: Virginia Towers , I??c . ~Y ~ ~~dC~a ~7 ~~ ......- 1' ~. -' For Staff Use Only: Case Number ~r..~ ' Virginia Towers, Inc. Applicant The Planning Commission will study rezoning and special use permit requests to determine the ne.d and justification for the change in terms or public health, safety, and general welfare. Please answer the follo~.ving questions as thoroughly as possible. Use additicnal space if necessary. s Please explain hove the request furhers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. Petitioner's request is for a use recognized in the AG/3 agricultural/rural preserve district. Please explain how the project conforms to the 5eneral guidelines and policies contained in the l~oar.c:<e Ccun;y Comprehensive Plan. Your applicant believes that its request will further the intent and purposes of the County's comprehensive plan in that the property will be used in a manner consistent with the adjacent property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/server, roads, schools, parks/recreation, and fire/rescue. It is anticipated that there will be little, if any impact on the adjoining properties as the facility will be unmanned, only requiring occasional visits by technical staff. GLENN, FLIPPIN, FELDMANN 8c DARBY .+~~ 200 FIRST C1~~iPBELL SpL'ARE ~ 1 '~ POST OFFICE BOX 2887 ROA\'OKE, VIRGI~7Ia 24001 (703) 224-8000 FAX(703)224-8050 MARYELLEN F. GOODLATTE Direct Dial (703)2248018 December 21, 1994 HAND DELIVERED Ms. Janet Scheid Roanoke County Department of Planning and Zoning 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 Re: Application for Special Use Permit: Virginia Towers, Inc. 1 Dear Janet: Enclosed please find an application for a special use permit on behalf of our client, Virginia Towers, Inc. Enclosed with the application is a metes and bounds description and plat of that portion of the 236 acre tract atop Read Mountain which is the subject of this special use permit application. Attached as a concept plan is the technical sketch of the broadcast tower. The application fee of $40 as well as the list of adjacent property owners (Roanoke County and Botetourt County) are also attached. The application seeks permission to build and operate an 80 foot broadcast tower on the property. If allowed, radio stations WRDJ and WJJS will use the tower to transmit their signals. During our consultation, you requested additional details on the tower. In response to your questions, I have spoken with Keith Putbrese, the corporation's attorney coordinating its FCC/FAA application as well as Russ Brown, the operations manager of the radio stations, both of whom have technical expertise. They have advised that the antenna on the tower will not protrude above the tower height (80 feet) but will be contained within a circular tube along the side of the tower. It will be located on a platform below the top of the tower. The height of the antenna will be about three feet. There will be a second antenna which will serve as a studio- to-transmitter link which will be placed on a small platform at approximately tree height on the tower. GLENN, FLIPPIN, 1'ELDMANN 8c DAI3BY „~ Ms. Janet Scheid . December 21, 1994 Page 2 That antenna will be located in a small square structure, approximately 2 to 2-1/2 feet alongside the tower. Thus the unsightly appendages which can accompany other types of transmitting towers (dishes atop cellular broadcasting towers, e.g.) will not be present. The tower itself will be self supporting and will not require any supporting wires. There will be a small outbuilding adjacent to the tower to house the transmitter. Access to the site will be through other property of Mr. Crumpacker. Virginia Towers expects to submit a subdivision plat for review and approval of the appropriate Roanoke County officials. Virginia Towers will be working with T. P. Parker & Son in this process. We understand that the Planning Commission would expect to visit the site on the afternoon of Tuesday, February 7 between 3:00 p.m. and 5:00 p.m. Currently, access to the site has been afforded by an adjacent property owner who has permitted Virginia Tower representatives use of his road. That private road is gated and Virginia Tower must secure the permission from the owner in advance. We will contact that owner prior to February 7 to seek permission for the Commission and its staff to view the site. As you plan the Commission's schedule that afternoon, knowing a more precise time between the hours of 3:00 and 5:00 that day would help making the arrangements with our neighbor easier. Please let me know if you require any further information in support of this application. We appreciate your assistance. Very truly yours, y~ ~, / ~~Jr Maryellen F. Goodlatte MFG:jry:3039000 Enclosure cc: Virginia Towers, Inc. w/enc. Mr. J. Moms Crumpacker w/enc. Keith Putbrese, Esq. w/enc. v a q47 ~ -' O 9URNTE ~' HGaTS . ' l ~„~ ,,,e . ROANOKc ' Cd'UNTY \ r 621 •l600 1~ i ~ ~~ ta - ~ y,~y/ c ,/16 ~ aq 10~~~°~~y- VICINITY MAP ~a ~~ 1 r o'~~ a NORTH ~~ * DEPARZI~N'r OF PLANNII~ VIRGINIA TOWERS AND ZONING SPECIAL USE PERMIT r' ' rn T3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 1995 ORDINANCE GRANTING A SPECIAL USE PERMIT TO VIRGINIA TOWERS INC. TO CONSTRUCT A BROADCAST TOWER ATOP READ MOUNTAIN APPROXIMATELY .4 MILE NORTH OF SUMMIT RIDGE ROAD, (TAX PARCEL 39.00- 1-1), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Virginia Towers Inc. has filed a petition to allow the construction of a broadcast tower atop Read Mountain approxi- mately .4 mile north of Summit Ridge Road in the Hollins Magiste- rial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 2, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on January 24, 1995; the second reading and public hearing on this matter was held on May 23, 1995; and a reconsideration on this matter on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the construction of a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Virginia Towers Inc. to allow said use with the following conditions: 1 (1) To minimize the impact on the viewshed, the existing airway beacon on the subject property must be removed by the Petitioner, so that there will remain only one tower on the site; (2) To minimize the impact on the viewshed, the broadcast tower must be no higher than 80 feet; (3) To minimize the impact on the viewshed, access to the broadcast tower must be through the existing right-of-way on property owned by the adjacent Matilda Hollins Bradshaw Trust; (4) To minimize the impact on the viewshed, the sole source of power to the tower site must be two on-site generators fueled by propane, located no further than 50 feet from the proposed tower, with muffled engines; (5) To minimize the impact on the viewshed, no more than one dish shall be permitted on the tower, which dish shall be located no higher than 50 feet from the ground, shall be of a grid-type construction (i.e. not solid) and shall be no larger than 48-inches in diameter; (6) To minimize the impact on the viewshed, the color of the tower shall be such as to blend in with the surrounding landscape; (7) The tower shall be constructed in a fashion generally consistent with the site plan submitted by Petitioner; (8) No changes in this special use permit shall be allowed without the approval of the Roanoke County Board of Supervisors or its designated agents. vatower 2 WIIIIIilllllllll I I II I IIIIIIIIII1111111111111Illillllllllllllilllillilllllllllilllllllllllllllllllllllilllllilllllllllllllillllllill ) 3 AGENDA ITEM NO. - - c -~ =_ APPE CE REQUEST - ~UBLIC HEARING ORDINANCE CITIZENS COMMENTS _ - - SUBJECT: ~~ a~ h'1 o u n f a~ ~ / c~ w .e r - i - I would like the Chairman of the Board of Supervisors to recognize me during the _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each s esker will be iven between three to five minutes to co e t P whethe speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speakin on an issue, - and will enforce the rule unless instructed by the majority of~the Board to _ do otherwise. - i ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. s ^ All comments must be directed to the Board. Debate between arecognized - speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ SQeakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - - _ - _ i ~ S ~ _S S t millllllillllllllllllllllllllllllll111111111111111111111IIII11111111111111111111111111I111111111111111111111111111IIIIIIIII111111~ Wllllllllllllllllllliillllllllillillllllllllllilllllllllllllllllllllilllllllilllillillllllllllllllillillllillllliilllllllllllllilj! _ _ _ _, _ , c AGENDA ITEM NO. ~ 3 _ ~ ~ _ APPE CE REQUEST _ i 1t ~ _ _ } ~/ __ V PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~'I _ SUBJECT: ~~t~~~ ~~/ ~~~ I~~N~ _ i ~ - c I would like the Chairman of the Board of Supervisors to recognize me during the _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ~_ i i ^ Each speaker will be given between three to five minutes to comment i whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless i t t d b th t f~ h B ns ruc e y e majori y o t e oard to do otherwise. s ^ Speaker will be limited to a presentation of their point of view only. ~ Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized _ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments _ c with the clerk. ~ _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c i =_ -, mlllllllllllililllllillllllllllllllillllllllllllllllllllliillllilllillllllllllllllllllllllllllllllllllllllllllllllllilllillllllll~ ~, c AGENDA ITEM NO. "T=om = APPE CE REQUEST _ _ _ PUBLIC HEARING .. ORDINANCE CITIZENS COMMENTS _ c _ SUBJECT: ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW:. ~ - ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, a d ill f th l l i n w en orce e ru e un ess nstructed by the majority of the Board to = do otherwise. _ i ^ Speaker will be limited to a presentation of their point of view only. - Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ~ ^ Speakers are requested to leave any written statements and/or comments - with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - ~ ~ ~ - - c i - - - - - ~ _ - - _ ~ _ ~- - - - - ~ ~ NAME ~ ~ _ _ _ - - - - - - _ __ _ ADDRESS (~.~,1 ` ` T ` `~, - - - - - PHONE ~a ~ ~ - ~'~`-~, ~ n - - - - -- - fiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~l'~ O~ ROANp~.~ ti' 9 z ~ v a, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD y C~a~x~tg o~~ ~~~xxt~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 July 27, 1995 BRENDA J. HOLTON DEPUTY CLERK The Honorable Bob Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable Charles S. Robb, U. S. Senate Dear Congressman Goodlatte, Congressman Boucher, Senator Warner and Senator Robb: Attached is a copy of Resolution No. 72595-5.i in support of the inclusion of Roanoke County in the Appalachian Regional Commission. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, July 25, 1995. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Timothy W. Gubala, Director, Economic Development Wayne Strickland, Exe. Dir., Fifth Planning District Commission ® Recyded Paper . 0~ AOANp~~ ' L ~' 9 ~ ~ z ~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~o~~xt~~ ~# ~ott~.o~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR :TILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS IAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT July 26, 1995 x703) 772-2005 Ms. Shirley Van Riper 5839 Catawba Valley Drive Catawba, VA 24070 Dear Ms. Van Riper: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Library Board. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, r.(, ~c.~v~~' H. Odel~ ,'~uzzy" Minni Chairman Roanoke County Board of Supervisors FM/bjh Enclosure cc: Spencer Watts, Director, Libraries ®Reryyded Paper r 4'~ .~ ~4 ~, ~, '-~-~i O~ ~~ Y`O~ Q Z W~ Q CG V 2 Z N V W O v W h W V W 0 O W W W a x w a ., x w L/1 W~ ~O 0 a w~ C4 ~ ~a ~~ ~' O ~U z~ x°z w~ ~O O~ a .--r ~~ D h O -°v N ~ ~_ 0~ ROANp,I,~ L ~ A z ~ ~ 2 J .L~ 1838 COUNTY ADMINISTRATOR ELMER C.HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 May 24, 1995 C~.oixxtt~ ~# ~o~xxr.o~~e Mr. Jeffrey Echols, Virginia Department P. 0. Box 3071 Resident Engineer of Transportation Salem, Virginia 24153 Dear Jeff: 17031 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, July 25, 1995, the Board of Supervisors voted unanimously to reappoint you as the representative from the Virginia Department of Transportation to the Highway and Transportation Safety Commission for another four year term. Your new term will begin on June 30, 1995, and expires on June 30, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ H. Odell "Fuzzy" Minnix, Roanoke County Board of FM/bj h Enclosures cc: Carol Broadhurst, Secretary, RCTSC Office of the Public Defender 209 First Street, SW Roanoke, VA 24011 BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR.. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY SVINDSOR BILLS MAGISTERIAL DISTRICT BOB L JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C NIC KENS VINTO ~' MAGISTERIAL DISTRICT Chairman Supervisors ® R Paper O~ ROANp,1.~ a ti ~ p z ~ 2 J a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 July 27, 1995 Ms. Josie Eyer 7110 Blacksburg Road Catawba, VA 24070 Dear Ms. Eyer: BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRIGT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY tiVIN DSOR BILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTOf`% MAGISTERIAL DISTRICT (703) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, July 25, 1995, the Board of Supervisors voted unanimously to appoint you as a member of the Library Board to represent the Catawba District. You are being appointed to complete the unexpired four year term of Ms. Shirley Van Riper who recently resigned. This term will expire December 31, 1995. State law requires that you take an oath Clerk of the Roanoke County Circuit Court. administered prior to your participation on telephone Steven A. McGraw, at 387-6205, to oath administered, and his office has requests letter with you. of office before the This oath must be this Board. Please arrange to have the ~d that you bring this State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, H. Ode~~ "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors FM/bjh Enclosures cc: Spencer Watts, Director, Libraries Steven A. McGraw, Clerk, Roanoke County Circuit Court P.O. BOX 29800 ® Recycled Papa OF ROANp, f~ ti A 2 ~ ~ 2 v a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 July 27, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR MILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLIN5 MAGISTERIAL DISTRICT HARRY C. NICKENS VINTOf`% MAGISTERIAL DISTRICT (703) 772-2005 Rabbi Jerome Fox Beth Israe/ Synagogue 92 Franklin Road Roanoke, VA 24016 Dear Rabbi Fox: On behalf of the Board of Supervisors, 1 would -ike to thank you for offering the invocation at our meeting on Tuesday, July 25, 1995. We believe it is most important to ask for divine guidance at These meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kjndest regards, ~~ ~ H. Odell" "~uiz ' Minnix h " y' , C airman Roanoke County Board of Supervisors C~a~x~tg o~~ ~o~~xto~e ® Recycled Paper 0~ ROANp~~ ti p 2 L7 z °v a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 9, 1995 Rabbi Jerome Fox Beth Israel Synagogue 92 Franklin Road Roanoke, VA 24016 Dear Rabbi Fox: BRENDA J. HOLTON DEPUTY CLERK Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors Board Meeting at 3:00 p.m. on Tuesday, July 25, 1995. For your information, the Roanoke County Administration Center has moved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on July 25th, and I will call your office that morning as a reminder. If you have any questions, please call me at 772-2005. Sincerely, ~ ~ ~ 7T/~~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ® Recycled Paper LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 25, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Roanoke County Planning Commission to amend Section 30-93-14 of the Roanoke County Zoning Ordinance to revise the sign regulations for shopping centers. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 1995 ~ ~~~~J Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, July 11, 1995 Tuesday, July 18, 1995 Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (703) 772-2068 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO8 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 25, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, to reconsider the petition of Virginia Towers Inc. for a Special Use Permit to construct a broadcast tower atop Read Mountain approximately .4 mile north of Summit Ridge Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 1995 ---_ ~~~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, July 11, 1995 Tuesday, July 18, 1995 Direct the bill for publication to: Virginia Towers Inc. c/o Maryellen Goodlatte Glenn, Flippin, Feldmann & Darby PO Box 2887 Roanoke, VA 24001 (703) 224-8000 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 25, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert E. Murphy for a Special Use Permit to operate a private horse stable located at 8411 Olsen Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 1995 ~ J Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, July 11, 1995 Tuesday, July 18, 1995 To be paid on delivery by: Robert E. Murphy 8411 Olsen Road NW Roanoke, VA 24019 (703) 362-9399 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO8 29800, ROANORE, VA 24018 ~~~~~~ I ~ i -.' ~..~ ~ f e / fI'L~ ~- ~n~ ~„~~~ c7 MEMO - 6/30/95 L ^i r ~~ (r .. ~.^ rc.-akk~~ ~_-2 ~ C`_ C~ ~ ~-( To: Elmer Hodge -~. From: Lee B . Eddy ~.y----= Subject: Survey For a 4-Year University in the Roanoke Area In response to your memo dated 6/28/95, I thank you for the additional information on how the local group plans to use the $6500 planned for a study of the need for a four-year State university in the Roanoke Valley. If the purpose is only to determine citizen perception of the market for such an institution, I question the value of the study. I don't think that kind of survey addressed only to residents of the Roanoke area would provide meaningful results. Even though $2500 is a relatively small amount of money requested from Roanoke County, I am reluctant to vote for this expenditure unless I receive some convincing arguments as to the purpose and usefulness of the survey results. copy: Supervisors 7/12/95 3:59 pm MA RE: 7/25/95 Agenda Debbie Pitts called about having resolutions of appreciation presented to two volunteers at Camp Roanoke and also name the Dining Hall after them. She will send over Board Report and information to write the resolution. Both volunteers are retired so want to do at 3 p.m. session. Brenda S f-cz f U s 1° e,'-y' e~ t -tea ~~ e ,- ACTION ## ~D,d wo,~,ds ~~"~ q~g -7~Z'd` V s ~~~~ <~ EGA. BACKGROUND: The Roanoke County Board of Supervisors approved the upcoming year's CIP at the June 13, 1995 meeting. Included were the projects requested by the Roanoke County Utility Department for the fiscal years 1995/96 through 2000/2001. SUMMARY OF INFORMATION: In order to begin work on this year's projects, staff is requesting authorization for funding the following projects: SEWER Requested funding of sewer projects related to the $2,500,000 water fund loan. Although. the funding has been approved for these projects in whole, this action will allow the funds to be allocated to smaller manageable projects. PROJECT BOARD OF SUPERVISORS OF ROANOKE )ANOKE COUNTY ADMINISTRATION CENTER for Utility Department Capital yam ITEM NUMBER ESTIMATED COST • Interceptors Mudlick Phase I Mudlick Phase II Carvins Creek • Mains Carvins Carvins Carvins Carvins Glenvar ITT Rep Creek I Creek II Creek III Creek IV East Lacement $ 545,000 320,000 286,000 255,000 110,000 230,000 130,000 132,000 112,000 ,* • Submain Mudlick I 143,000 Mudlick III 100,000 Carvins Creek I 45,000 Carvins Creek II 92,000 TOTAL $2,500,000 Requested funding of the upcoming year Sewer Repair/Replacement program. • SSER $ 225,000 • Mudlick II Submain 75,000 • VDOT Projects 80,000 TOTAL $ 380,000 rra mn+n Requested funding of the upcoming year Water Repair/Replacement program. PROJECT Labellevue Tie In Exit 146 North County (Phase I) Labellevue Reservoir (Phase I) VDOT Road Projects (includes the $36,000 recently allocated for Colonial Avenue) Ardmore Castle Hill (Phase I) Red Lane Sherry Court (Tie In) Montclair (Tie In) Layman Lawn TOTAL ESTIMATED COST $ 72,800 50,000 50,000 50,000 100,000 100,000 42,000 17,500 81,200 88,172 $ 651,672 Detailed information of the various projects is included in the CIP manual presented at the June 13, 1995 meeting. FISCAL IMPACT: Funds are presently available for these projects from existing loans and the repair/replacement accounts. STAFF RECOMMENDATION: Staff recommends funding of projects as presented Utility Department and Roanoke County to progress towards our goal of providing uninterrupted water and sewer service to our customers. I ~ SUBMITTED BY: Gary Rob tson, P.E. Utility 'rector APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens %5 ~~i,~n,~ ~(1 i~+Ih _' II!i nil ~~~i~ - ~ "ti= tit ~ July 12, 1995 HAND DELIVERED Martha Plank Legal Advertising Roanoke Times and World News 201 Campbell Avenue, S. W. Roanoke, Virginia 24011 Re: Public Notice Dear Martha: ~ ,' ( ~ i { 3~ .~ y r~!,l •.,y r., ~ ~~ P n A.,r 1?qtr., Please find enclosed a Public Notice which I would appreciate you placing in the legal advertising section of the Roanoke Times and World News to run on Saturday, July 15, 1995 and on Saturday, July 22, 1995. Thank you for your assistance. If you have any questions or comments, please do not hesitate to call. ~'~:tRTIN, HOPI~INS b~: LE'ts0'S, F.C. .~ttorne~~,c ur Law 1(10(1 Fin! Union Tower 111 South lcffcnon Sired Roanol.e, Virginia ~-X011-1?l~ Very truly yours, MARTIN, HOPKINS & LEMON P. . ~r William B. Hopkins, Jr. WBHjr/lmp Enclosure cc: Gary Robertson (via facsimile w/enc.) Paul M. Mahoney, Esq. (w/enc.) Guenther Gass (w/enc.) Member Commonwealth Lax Group, Ltd. i PUBLiC NOTICE Notice is hereby given that a public hearing will be held by the Roanoke County Board of Supervisors at the County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, Virginia, on July 25, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended. The purpose of such hearing shall be the consideration of the necessity of acquisition by condemnation or other means of an easement across certain property owned by Guenther Gass and the consideration of the necessity of entering upon and taking an easement across such property prior to or during the condemnation proceeding. The purpose of acquiring an easement over and across the property of Guenther Gass is the construction and installation of a sewer line in order to supply a public water treatment system to the Dixie Cavern and West Roanoke County area. The property to be acquired as described above is located in the County of Roanoke, tax map number 64.02-02-14. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. J ~~ ~ William B. Hopkin' Jr., cmunsel for Roanoke County Board of Supervisors Please publish on the following dates: July 15, 1995 July 22, 1995 Please send bill to: Paul M. Mahoney, Esq. Roanoke County Attorney P.O. Box 29800 Roanoke, VA, 24018 O~ FtOANp~~ , ~ ^P i ~ A Z ~ ~ 2 o ~. 1838 OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 July 14, 1995 TO: Mrs. Mary Allen FROM: Ruth Wade Enclosed are the following items for the July 25, 1995 agenda of the Board of Supervisors. If more information is needed, please advise. 1. Request for Appropriation to the 1995-96 Regional Special Education Fund 2. Request for Appropriation to the School Capital Fund for the Virginia Department of Education technology grant 3. Request for Appropriation to the School Grant Fund for the Tech Prep Consortium Improvement Grant Enclosures: 3 c: Mrs. Diane Hyatt Mrs. Penny Hodge 7/12/95 2:50 pm MA Don Myers called to say that they have age Bill Rand will write. They are going to c collection. Right now they are collecting County - they want to change and concentrat Report on re-routing for refuse coll item for July 25th. ~e method of refuse routes all over the one area at a time. ion. I think the title needs some work but that~"an be done later. Brenda M~ y~h GB(y®'9 ~~ L~ ~. lI ~L9 ~JeMh0. T!Y'~ h C®M1i~®1®TW~~I,TH of V~R~~I~Td~1 DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET DAVID R. GEHR RICHMOND, 23219 JAMES S. GIVENS COMMISSIONER STATE SECONDARY ROADS ENGINEER July 7, 1995 Mr. Elmer C. Hodge County Administrator, Roanoke County P. O. Box 29800 Roanoke, Virginia 24018-0798 Ref.: Report of Changes to the Secondary System of State Highways Additions Made Effective in June 1995 Dear Members of the Governing Body: The enclosed report represents all changes to the secondary system of state highways, within your jurisdiction, that were made effective during June 1995. Additions of these new roads were made under the Department's accelerated acceptance process. Any faults found in the additions documents that require your assistance to correct will be brought to your attention as necessary. New road additions are now an official part of the secondary system of state highways and the resident engineer has been notified to begin maintenance of these new roads. If you have any questions regarding this material, please call this office at (804) 786-2746 or your local resident engineer. Sincerely yours, 'i' James S. Givens State Secondary Roads Engineer cc: District Administrator Resident Engineer TRANSPORTATION FOR THE 21ST CENTURY