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8/22/1995 - Regular
(2Imzntu of ~uunuke ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 22, 1995 +rN-snr~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at -east 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:05 P.M. WITH LBE ABSENT 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i FM ANNOUNCED THAT (1) FIRST READING CONSENT ITEM H.2 HAS BEEN WITHDRAWN BECAUSE VARIANCE WAS DENIED BY BZA; (2) R~ZUEST FOR SPECIAL USE PERNIIT FOR PRIVATE KENNEL (T-1) HAS BEEN COr~TINUED UNTIL 9/26/95 AT REQUEST OF PETITIONERS AND (3~ REQUEST FOR SPECIAL USE PERMIT ON RED LANE HAS BEEN WITHDRAWN AT REQUEST OF THE PETITIONER PMM ADDED EXECUTIVE SESSION ITEM 2.1-344 A (1) EVALUATION OF PERSONNEL; AND CHANGED 2.1-344 A (3~QUISITION' TO "SALE" OF REAL PROPERTY C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS 1. Briefing from the Virginia Department of Transportation on schedules for mowing, cleaning of drainage ditches and snow removal. (Jeff Echols, Resident Engineer) BRIEFING BY JEFF ECHOES BI{T REQUESTED STRICTER ENFORCEMENT OF NO LITTERING LAWS, AND COORDINATION OF PAVING BETWEEN CITY AND COUNTY. EGK REOUESTED INCREASED SNOW REMOVAL EFFORTS IN THE CATAWBA DISTRICT E. NEW BUSINESS 1. Request for authorization to develop a Mutual Aid Agreement with the City of Salem. (Tommy Fugua, Fire and Rescue Chief) A-82295-1 a HCN MOTION TO APPROVE URC WITH LBE ABSENT 2. Request from the Fifth Planning District Commission to Amend their Bylaws and Charter. (Elmer C. Hodge, County Administrator) R-82295-2 HCN MOTION TO APPROVE URC WITH LBE ABSENT 3. Request from Explore Park for the donation of a surplus dump truck. (Elmer C. Hodge, County Administrator) A-82295-3 BI.~T MOTION TO APPROVE URC WITH LBE ABSENT 4. Approval of Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board. (John Chambliss, Assistant County Administrator) A-82295-4 FM MOTION TO APPROVE URC WITH LBE ABSENT F. REQUESTS FOR WORK SESSIONS NONE G. REQUESTS FOR PUBLIC HEARINGS NONE 3 H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA EGK MOTION TO APPROVE 1ST READINGS WITH ITEM 2 REMOVED AND SET PUBLIC HEARINGS FOR 9/26/95 - URC WITH LBE ABSENT 1. Ordinance authorizing a Special Use Permit to expand an existing church to increase the sanctuary and class rooms, located at 4505 Hazel Drive, Cave Spring Magisterial District, upon the petition of Cave Spring United Methodist Church. > > 3. Ordinance to rezone approximately 1 acre from R-2 to C-1 to adjust the zoning boundary to conform to the east property line, located on the east side of Starkey Road adjacent to Hunting Hills Country Club, Cave Spring Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County (Old Heritage). 4. Ordinance to rezone 22.59 acres from I-1C and C-1 to C-2 to increase commercially zoned frontage, located on the southeast side of Route 460 at the intersection with Carson Road, Hollins Magisterial District, upon the petition of the Industrial Development Authority (F&V~. 5. Ordinance to rezone a 2 acre portion of a 174.56 acre parcel from R-1 to I-2 to include this property within the industrial park boundaries, located on the north side of Valley TechPark, adjacent to entrance road and Route 11/460, Catawba Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County. 4 6. Ordinance to rezone a portion of a 34.04 acre parcel from C-1 to I-2 to include this property within the industrial zoning area for expansion of Valley TechPark, located on the north side of Valley TechPark between the southern property line and Hope Branch Creek, Catawba Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County (Helen Cox Richards). 7. Ordinance to amend the floodplain provisions and maps of the Roanoke County Zoning Ordinance to conform with FEMA requirements, upon the petition of the Roanoke County Planning Commission. I. FIRST READING OF ORDINANCES 1. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same, namely the Wheeler well lot. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND READING - 9/12/95 URC WITH LBE ABSENT 2. Ordinance authorizing the vacation sewer line easement located at 5210 (Gary Robertson, Utility Director) HCN MOTION TO APPROVE 1ST READING 2ND READING - 9/12/95 URC WITH LBE ABSENT of a 12-foot sanitary Springlawn Avenue. 3. Ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across Vinyard Park II. (Paul Mahoney, County Attorney) BLJ MOTION TO APPROVE 1ST READING 2ND READING - 9/12/95 URC WITH LBE ABSENT 5 HCN SUGGESTED THAT PROPERTY SHOULD BE TAKEN INTO THE COUNTY IF THERE IS A TRANSFER OR BOUNDARY ADTUSTMENT 4. Ordinance authorizing transfer of cable television franchise from Booth American Company to Booth Communications of Virginia, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) BL.T MOTION TO APPROVE 1ST READING 2ND READING - 9/12/95 URC WITH LBE ABSENT J. SECOND READING OF ORDINANCES 1. Ordinance authorizing the release and reconveyance of utility easements (South Loop Water Transmission Line) to James W. and Mary A. McAden, C. John and Jane P. Renick, Allen R. Jr. and Jane C. Bryant, Roman F. and Polly Kanode, Bennie L. and Jean P. Wertz, Wanda M. Kettleson, Phyllis A. Secrest, Norma J. Sigmon. (Gary Robertson, Utility Director) 0-82295-5 BL.T MOTION TO ADOPT ORD URC WITH LBE ABSENT 2. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same; namely Arlington Forest well lot and Cherokee Hills #2 well lot. (Paul Mahoney, County Attorney) 0-82295-6 BL.T MOTION TO ADOPT ORD URC WITH LBE ABSENT K. APPOINTMENTS 6 1. Community Corrections Resources Board 2. Grievance Panel HCN WILL CONTACT CECIL HILL ABOUT SERVING ANOTHER TERM. 3. Highway and Transportation Safety Commission 4. Industrial Development Authority CLERK ASKED TO DETERMINE IF WAYNE DinyMAN HAS RESIGNED. 5. Urban Partnership ECH ADVISED THAT THE BOARD COULD SUBMIT ADDITIONAL NOMINEES TO THE CURRENT LIST AND THAT THESE NOMINATIONS SHOULD BE MADE SOON L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-82295-7 EGK MOTION TO ADOPT CONSENT RESO URC WITH LBE ABSENT FM ADVISED THAT CITIZENS HAVE REQUESTED THAT THE 2% FEE BE WAIVED FOR SCHOOL RAFFLES AND ASKED TO DISCUSS IT T .ATF.R 1. Approval of Minutes for June 27, 1995, July 5, 1995, July 11, 1995, and July 25, 1995. 2. Confirmation of appointment to the Community Corrections Resources Board. A-82295-7.a 3. Request for approval of a raffle permit and one-time bingo game from the Penn Forest Elementary School P.T.A. A-82295- .b 4. Appropriation of additional funding from the State Compensation Board for the Treasurer's Office. A-82295-7.c 5. Acceptance of water and sanitary sewer facilities serving Fralin and Waldron, Office Park, Building "F". A-82295-7.d 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 1. A-82295-7.e 7. Acceptance of water and sanitary sewer facilities serving Campbell Hills, Section 2. A-82295-7.f 8. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments. A-82295-7.g 9. Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. A-82295-7.h 10. Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. A-82295-7.i 11. Request for acceptance of Rubley Lane into the Virginia Department of Transportation Secondary System. R-82295-7.i 12. Request for approval of a Raffle Permit from the Cave Spring Elementary School PTA. A-82295-7.k 13. Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels. s A-82295-7.1 14. Donation of a 20 foot water line easement to the Board of Supervisors from S & A Properties Corporation. A-82295-7.m 15. Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive. A-82295-7.n 16. Approval of donation of 36 Motorola 1971 low-band radios to Henry County Fire and Rescue Department. A-82295-7.0 17. Approval of donation of surplus personal computers for parts to the Safety Council. A-82295-7.p M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: (1) Received Board consensus for staff to draft communication to be sent to legislative delegation in opposition to the proposed legislation to preempt local government authority over the siting of cellular towers. Supervisor Tohnson: (1) Advised that Roanoke City Manager Bob Herbert has resigned from the Airport Commission and ay Turner has been appointed from Roanoke Cit~(2) He advised that he was ready to move forward with the stormwater detention ordinance recently drafted by PMM. It was the consensus of the Board that the issue be brought forward and the first reading of the ordinance will be on 9/26/95. ~) Advised that he felt there should be a better response to citizens concerning VDOT problems and received consensus for staff to look at alternative possibilities. EGK advised that he would like to see what would be involved in the alternative of the County taking over VDOT's responsibilities. HCN advised that he felt that taking over VDOT's responsibilities would place an additional burden on local taxpayers and suggested looking at the alternative of mowing through the Parks & Rec Dept or the Sheriff's Office. Supervisor Minnix: (1) Advised that he has received many letters concerning the change from quarterly utility bills to monthly bills 9 and gave reasons why the change was made. Advised that he will ask the Board in the future for their oTinion on whether or not citizens could still pay their bill quarterly. (2) He agreed that the there should be local zoning authority for towers but felt that there should be some method to compensate the property owners such as reduced taxes. N. CITIZENS' COMII~NTS AND COMMUNICATIONS NONE O. REPORTS HCN MOTION TO RECEIVE AND FILE UW WITH LBE ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -June 1995, July 1995 5. Proclamations signed by the Chairman 6. Bond Project Status Report 7. Report on the Exchange Program with Opole, Poland 8. Update on the Williamson Road Community Design Master Plan Process. P. WORK SESSION NONE io JOINT MEETING WITH VIN'rON CONSENSUS OF BOARD TO MEET WITH VINTON TOWN COUNCIL ON SEPTEMBER 26, 1995, AT 12:30 P.M. AT THE RCAC Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion of sale of real property for public purpose; (7) Consultation with legal counsel pertaining to actual litigation (Condemnation proceedings against Guenther Gass); (1) evaluation of personnel BL.T MOTION TO GO INTO EXECUTIVE SESSION AT 4:20 P.M. URC WITH LBE ABSENT R CERTIFICATION OF EXECUTIVE SESSION R-82295-8 BI.J MOTION TO ADOPT CERTIFICATION RESOLUTION AT 4:55 P.M. AND RETURN TO OPEN SESSION AT 7 P.M. URC WITH LBE ABSENT EVENING SESSION S. PUBLIC F[EARINGS NONE T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to operate a private kennel located at 5502 South Roselawn Road, Windsor Hills Magisterial District, upon the petition of Helene Mawyer. (Terry Harrington, Director of Planning 11 & Zoning) (CONTINUED TO SEPTEMBER 26, 1995 AT THE REQUEST OF THE PETITIONER) CONTINUED TO 9/26/95 2. Ordinance authorizing a Special Use Permit to operate a convenience store and gasoline outlet, located at the corner of Plantation and Hershberger Roads, Hollins Magisterial District, upon the petition of Workman Oil Co. (Terry Harrington, Director of Planning & Zoning) B ~T TO REFER BACK TO PLANNING CONIlVIISSION FOR RECONSIDERATION -MOTION WAS WITHDRAWN WITH NO VOTE B ~T MOTION TO COr~TINUE PUBLIC HEARING AND REFER ISSUE TO STAFF TO BE BROUGHT BACK ON 9/26/95 URC WITH LBE ABSENT THE FOLLOWING PUBLIC HEARING AND SECOND READING HAS BEEN WITI-IDRAWN AT THE REQUEST OF THE PETITIONER Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at Red Lane Extension and I- 81, Catawba Magisterial District, upon the petition of Hughes Associates/West Salem Baptist Church. U. CITIZEN CONIlVIENTS AND COIbIlVIUNICATIONS NONE V. ADJOURNMENT BL.T MOTION TO AD TOURN AT 7:40 P.M. UW WITH LBE ABSENT 12 ~ ROAN ,~,~ ~ ~ p z a~ t C~~~x~#~ ~af ~.~~xx~~~.P ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 22, 1995 16.ART 6 771E B(LE RmCf Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005_ We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND ® Recycled Paper AWARDS D. BRIEFINGS 1. Briefing from the Virginia Department of Transportation on schedules for mowing, cleaning of drainage ditches and snow removal. (Jeff Echols, Resident Engineer) E. NEW BUSINESS 1. Request for authorization to develop a Mutual Aid Agreement with the City of Salem. (Tommy Fuqua, Fire and Rescue Chief) 2. Request from the Fifth Planning District Commission to Amend their Bylaws and Charter. (Elmer C. Hodge, County Administrator) 3. Request from Explore Park for the donation of a surplus dump truck. (Elmer C. Hodge, County Administrator) 4. Approval of Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board. (John Chambliss, Assistant County Administrator) F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to expand an existing church to increase the sanctuary and class rooms, located at 4505 Hazel Drive, Cave Spring Magisterial District, upon the petition of Cave Spring United Methodist Church. 2 2. Ordinance authorizing a Special Use Permit to allow an accessory apartment, located at 5757 Grandin Road Extension, Windsor Hills Magisterial District, upon the petition of Jane Allison Parker. 3. Ordinance to rezone approximately 1 acre from R-2 to C-1 to adjust the zoning boundary to conform to the east property line, located on the east side of Starkey Road adjacent to Hunting Hills Country Club, Cave Spring Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County (Old Heritage). 4. Ordinance to rezone 22.59 acres from I-1C and C-1 to C-2 to increase commercially zoned frontage, located on the southeast side of Route 460 at the intersection with Carson Road, Hollins Magisterial District, upon the petition of the Industrial Development Authority (F&W). 5. Ordinance to rezone a 2 acre portion of a 174.56 acre parcel from R-1 to I-2 to include this property within the industrial park boundaries, located on the north side of Valley TechPark, adjacent to entrance road and Route 11/460, Catawba Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County. 6. Ordinance to rezone a portion of a 34.04 acre parcel from C-1 to I-2 to include this property within the industrial zoning area for expansion of Valley TechPark, located on the north side of Valley TechPark between the southern property line and Hope Branch Creek, Catawba Magisterial District, upon the petition of the Industrial Development Authority of Roanoke County (Helen Cox Richards). 7. Ordinance to amend the floodplain provisions and maps of the Roanoke County Zoning Ordinance to conform with FEMA requirements, upon the petition of the Roanoke County Planning Commission. 3 I. J. FIRST READING OF ORDINANCES 1. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same, namely the Wheeler well lot. (Paul Mahoney, County Attorney) 2. Ordinance authorizing the vacation of a 12-foot sanitary sewer line easement located at 5210 Springlawn Avenue. (Gary Robertson, Utility Director) 3. Ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across Vinyard Park II. (Paul Mahoney, County Attorney) 4. Ordinance authorizing transfer franchise from Booth American Communications of Virginia, Inc. Assistant County Attorney) SECOND READING OF ORDINANCES of cable television Company to Booth (Joseph Obenshain, Sr. 1. Ordinance authorizing the release and reconveyance of utility easements (South Loop Water Transmission Line) to James W. and Mary A. McAden, C. John and Jane P. Renick, Allen R. Jr. and Jane C. Bryant, Roman F. and Polly Kanode, Bennie L. and Jean P. Wertz, Wanda M. Kettleson, Phyllis A. Secrest, Norma J. Sigmon. (Gary Robertson, Utility Director) 2. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same; namely Arlington Forest well lot and Cherokee Hills #2 well lot. (Paul Mahoney, County Attorney) IK. APPOINTMENTS 1. Community Corrections Resources Board 2. Grievance Panel 4 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. Urban Partnership L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII,L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WH,L BE CONSIDERED SEPARATELY. 1. Approval of Minutes for June 27, 1995, July 5, 1995, July 11, 1995, and July 25, 1995. 2. Confirmation of appointment to the Community Corrections Resources Board. 3. Request for approval of a raffle permit and one-time bingo game from the Penn Forest Elementary School P.T.A. 4. Appropriation of additional funding from the State Compensation Board for the Treasurer's Office. 5. Acceptance of water and sanitary sewer facilities serving Fralin and Waldron, Office Park, Building "F". 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 1. 7. Acceptance of water and sanitary sewer facilities serving Campbell Hills, Section 2. S. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments. 9. Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. M. N. 10. Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. 11. Request for acceptance of Rubley Lane into the Virginia Department of Transportation Secondary System. 12. Request for approval of a Raffle Permit from the Cave Spring Elementary School PTA. 13. Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels. 14. Donation of a 20 foot water line easement to the Board of Supervisors from S & A Properties Corporation. 15. Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive. 16. Approval of donation of 36 Motorola 1971 law-band radios to Henry County Fire and Rescue Department. 17. Approval of donation of surplus personal computers for parts to the Safety Council. REPORTS AND INQUIRIES OF BOARD MEMBERS CITIZENS' COD~IlVIENTS AND CO11iIlVIUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 6 3. Board Contingency Fund 4. Accounts Paid -June 1995, July 1995 5. Proclamations signed by the Chairman 6. Bond Project Status Report 7. Report on the Exchange Program with Opole, Poland S. Update on the Williamson Road Community Design Master Plan Process. P. WORK SESSION Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion of acquisition of real property for public purpose; (7) Consultation with legal counsel pertaining to actual litigation (Condemnation proceedings against Guenther Gass) R. S. T. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION PUBLIC HEARINGS PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to operate a private kennel located at 5502 South Roselawn Road, Windsor Hills Magisterial District, upon the petition of Helene Mawyer. (Terry Harrington, Director of Planning & Zoning) (CONTINUED TO SEPTEMBER 26, 1995 AT THE REQUEST OF THE PETITIONER 2. Ordinance authorizing a Special Use Permit to operate a convenience store and gasoline outlet, located at the corner of Plantation and Hershberger Roads, Hollins Magisterial District, upon the petition of Workman Oil Co. (Terry Harrington, Director of Planning & Zoning) THE FOLLOWING PUBLIC FI]EARING AND SECOND READING HAS BEEN WITHDRAWN AT THE REQUEST OF THE PETITIONER Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at Red Lane Extension and I- 81, Catawba Magisterial District, upon the petition of Hughes Associates/West Salem Baptist Church. U. CITIZEN CO1VIlI~NTS AND COMMUNICATIONS V. ADJOURNMENT 8 ACTION NO. ITEM NUMBER .~ -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Briefing from the Virginia Department of Transportation on schedules for mowing, cleaning of drainage ditches and snow removal COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the July 25 Board meeting, several Board members questioned whether the state budget cuts would have any impact on services provided in Roanoke County by the Virginia Department of Transportation. These include mowing of median strips, cleaning of drainage ditches and snow removal. Staff has invited Jeff Echols, Resident Engineer, to the August 22 Board meeting to brief the Board members on VDOT's schedules for performing those services described above. -~ .~~/ cam'!-~'n Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens f W A-82295-1 ITEM NUMBER ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Mutual Aid Agreement - Salem COUNTY ADMINISTRATOR' S COMMENTS : ~,~~~~,~ czy~f~`~( ~~~ O In 1986 Roanoke County and the City of Salem entered into a Mutual Aid Contract for Fire Services. The contract provided for a payment of $1900 per response to the others jurisdiction. SUMMARY OF INFORMATION: Although no money has changed hands over the past 9 years, Salem and Roanoke County command officers have been reluctant to call for assistance from each other. I discussed the possibility of changing the agreement and removing the $1900 fee with Mr. Hodge and he felt it was a good idea. He communicated with Mr. Randy Smith, Salem City Manager, and on July 24, 1995, Salem City Council voted to eliminate the $1900 charge. ALTERNATIVES AND IMPACTS: 1. Remove $1900 fee and allow the County Fire and Rescue Chief to work with the Salem Fire Chief to develop a plan for mutual aid between the two jurisdictions. 2. Leave the agreement as it is currently written. STAFF RECOMMENDATION: Staff recommends alternative 1. SUBMITTED BY: '~v ~~ T. ~. F a Fire Chief APPROVED: ~'Jc,./ Elmer C. Hodge, Jr. County Administrator Y r ~ fY: L -/ ----------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion Harry C. No Yes Absent Denied ( ) Nickens to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File T. C. Fuqua, Fire Chief ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-2 SUPPORTING THE AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivision; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of Supervisors concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995, and adopts this resolution to show its concurrence. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Wayne G. Strickland, Executive Director, Fifth PDC C-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-2 SUPPORTING THE AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivision; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of Supervisors concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995, and adopts this resolution to show its concurrence. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix ~~ Supervisor Eddy A COPY TESTE: GL.. , Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Wayne G. Strickland, Executive Director, Fifth PDC ACTION NO. ITEM NUMBER E 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request from the Fifth Planning District Commission to amend their Bylaws and Charter. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On July 27, 1995 The Fifth Planning District Commission voted to amend its Bylaws. Some of these changes also require changes to the Commission's Charter. All localities participating in the Fifth Planning District Commission must concur with amendments to Commission Bylaws and/or Charter. Reasons for the proposed changes to the Bylaws and Charter are outlined in the attached letter from 5th PDC Executive Director Wayne Strickland. Generally, the changes relate to the term of office for the Commission Chair and Vice Chair, and the composition and role of the Executive Committee. Also attached is a summary of the proposed changes to the Charter. STAFF RECOMMENDATION It is recommended that the Board of Supervisors adopt the attached resolution which expresses concurrence with the proposed amendments to the 5th PDC Bylaws and Charter. Respectfully Submitted: ~, ~~ ~!e Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens ~ - -~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION SUPPORTING THE AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivision; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of Supervisors concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995, and adopts this resolution to show its concurrence. ~~ -~ "" .~i FIFTH PLANNING DISTRICT COMMISSION l a-~ ~' 313 Luck Avenue, SW `~' Post Office Box 2569 ~`~ ~,r=~- ~~ Roanoke, Virginia 24010 ~b~ °"""`~ (703)343-4417 • fax (703)343-4416 August 11, 1995 Mr. Elmer C. Hodge, Jr. Roano~Ce County Administrator P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Elmer: On July 27, 1995, the Fifth Planning District Commission voted to amend its Bylaws. Some of the proposed Bylaws changes suggest corresponding changes to the Commission's Charter. In order to amend the Charter Agreement, all participating governmental subdivisions must adopt resolutions concurring with the proposed amendments to the Charter. The Fifth PDC is requesting that your governing body review the proposed changes and consider adoption of the attached resolution. There are three reasons for proposing the amendments to the Bylaws and Charter: (1) The Bylaws should be amended to recognize that the Planning District Commission's authority now arises from the Regional Cooperation Act adopted by the General Assembly in 1995. (2) An amendment to the Commission's Bylaws allows the Commission Chair and/or Vice Chair to serve one additional term in office. Currently, the Chair and Vice Chair serve for atwo- yearterm; however, the change allows the Chair and Vice Chair to serve for two concurrent two- year terms. In order for this amendment in the Bylaws to become effective, the Charter must also be amended. (3) In amending the Bylaws, the Commission voted to alter the composition and role of its Executive Committee. Currently, the Executive Committee meets eight out of the twelve months during the fiscal year, while the Full Commission meets only four times a year. The Commission has changed the Bylaws so that the Full Commission will meet every month and the Executive Committee will meet only as needed, at the call of the Commission Chair. In this new role, the Executive Committee, as presented in the Bylaws, will be composed of the Commission Chair, Vice Chair, Treasurer, Immediate Past Chair, and a Commission member elected at-large. The purpose of this smaller Executive Committee will be to serve as an advisory group to the Commission on issues of an unusual nature dealing with finances, personnel, etc. The change in the composition of the Executive Committee (but not the role of the Committee) requires an amendment to the Charter. Attached you will find a brief summary of proposed amendments to the Charter of the Fifth PDC. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton Page -2- On behalf of the Commission, I would like to request that you place the attached resolution supporting the proposed changes in the Commission's Charter on your governing body's agenda in either August or September. I would be glad to present this resolution to your governing body if you so desire. Thank you for your consideration of this request. I look forward to hearing from you as to when your governing body will be reviewing the resolution. Sincerely, W ~'` Wayne .Strickland Executive Director WGS:jIp Attachments cc: Commission Members, County of Roanoke Wendy C. Wingo, Chair, Fifth PDC ~"= .Z SUMMARY OF PROPOSED CHANGES TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION Article I, Section 3: Change authority of the Planning District Commission from the Virginia Area Development Act to the recently adopted Virginia Regional Cooperation Act. Reason for Change: This change will bring the PDC into conformance with changes to the Code of Virginia Article I, Section 4: Change the purpose of the PDC to reflect the language provided in the Regional Cooperation Act. Reason for Change: This change will bring the PDC into conformance with the purpose of PDCs as provided in the recently adopted Regional Cooperation Act. Article I, Section 5: Add a definitions section to define the terms "member governmental subdivision" and "governing body" Article IV, Section 2: Change this article to allow a Commission Chair or Vice-Chair to serve an additional term in office. Reason for Change: Often program initiatives undertaken by the leadership of the PDC extend beyond atwo-year period. This change will allow the PDC's leadership to remain in office for an additional term to maintain momentum for longer term projects. Article VII, Section 1: Delete this Section. Reason for Change: There is no need in the Charter to authorize the creation of an Executive Committee. This action is taken care of in the Bylaws (see Article VI, Section 1 of the Bylaws). E- ~i Article VIII, Section 2: Change language to reflect the special requirements for Executive Sessions under the Virginia Freedom of Information Act. Article IX, Section 1: Change the date the Commission will report to member governmental subdivisions to reflect that the Commission's budget and work program do not go into effect until July 1 of each year. The change also brings the Commission's reporting process in line with the reporting requirements of the Regional Cooperation Act. Z PROPOSED CHARTER AGREEMENT OF FIFTH PLANNING DISTRICT COMIVIISSION NOW, THEREFORE, it is agreed that: ARTICLE I Name, Location, Authority, Purpose Section 1 The name of this organization shall be the Fifth Planning District Commission, hereinafter called the "Commission". Section 2 The principal office of the Commission shall be located in the City of Roanoke, Virginia. The location of the principal office may be changed by the concurrence of three-fourths of the Commission membership; provided, however, that the clerk of the governing body of each member governmental subdivision has been notified of the contemplated relocation in writing at least thirty days before such meeting. Section 3 The Commission shall be a public body corporate and politic with all the powers and duties granted to it by the Virginia Regional Cooperation Act. Section 4 A. It is the purpose of the Fifth Planning District Commission to encourage and facilitate local government cooperation in addressing on a regional basis problems of greater than local significance. The cooperation resulting from the efforts of the Commission is intended to assist local governments in meeting their own problems by enhancing their abilities to recognize and analyze regional opportunities and take account of regional influences in planning and implementing their public policies and services. ~-~ 2 B. The Fifth Planning District Commission shall also promote the orderly and efficient development of the physical, social, and economic elements of the district by planning, and encouraging and assisting governmental subdivisions to plan for the future. If requested by a member governmental subdivision or group of member governmental subdivisions and to the extent the Commission may elect to act, the Commission may assist the subdivisions by carrying out plans and programs for the improvement and utilization of the elements. The Commission shall not, however, have a legal obligation to perform the functions necessary to implement the plans and policies established by it or to furnish governmental services to the district. Section 5 Definitions - "Member Governmental Subdivision" means a county, city or town that has signed the Charter Agreement of the Fifth Planning District Commission. "Governing Body" means the board of supervisors of the county or the council of the city or town. ARTICLE II Membership Section 1 The membership of the Fifth Planning District Commission shall be composed of representatives of the member governmental subdivisions, on the basis of one member from the governing body of each governmental subdivision and also, one representative who holds no office elected by the people in that government. In addition, each governmental subdivision with population in excess of 10,000 shall appoint one representative for each 25,000 population or fraction thereof. The representative for the first 25,000 increment shall be a member of the governing body. The representative of the second 25,000 increment shall be a person who does not hold an office elected by the people. Thereafter the-continual increments shall be alternated so that at least a majority, but not substantially more than a majority, of the Commission members shall be elected officials of the governing bodies of the governmental subdivisions. In determining the population of counties, the numerical total shall be exclusive of participating towns who have a population of three thousand, five hundred; said towns are eligible to have at least two representatives. ~_~ 3 Section 2 For the purpose of this agreement the term "population" shall have the same meaning as set forth in Section 15.1-1402 of the Virginia Code, 1968. Section 3 The population on which the representation to the Commission is based shall be reviewed by the Commission at least every five years from the effective date of this Charter. Section 4 Vacancies on the Commission shall be filled for the unexpired term in the same manner as the original appointment was made. Section 5 Any member of the Commission shall be eligible for reappointment but may be removed for cause by the governing body which appointed him. ARTICLE III Appointments, Terms of Office and Voting Rights Section 1 Members of the Commission shall be appointed by the governing body of each governmental subdivision. Section 2 The terms of office of Commission members who are also members of governing bodies shall be three years or until his/her successor has been appointed. In the event any elected member of the Commission shall cease to be an elected member of the local governing body which he represents, he shall cease to be a member of the Commission. The appropriate governing body shall within thirty days make an appointment to succeed him for his unexpired term. Section 3 The term of office of non-elected members of the Commission shall be three years. Section 4 The initial appointments shall expire as follows: The term of one member from the local governing body of each governmental subdivision shall expire on June 30, 1972. The term of one member of each governmental subdivision who holds no office elected by the people shall expire on June 30, 1971. The term of any additional members shall expire on June 30, 1970. Section 5 Each member of the Commission shall have the right to vote, but may exercise his/her vote only in person and during any official meeting of the Commission, regular, special or otherwise. 4 ARTICLE N Officers Section 1 Officers of the Commission shall consist of a Chair and Vice-Chair who shall be elected at a regular meeting of the Commission by a majority vote of the members present. Section 2 The Chair and Vice-Chair shall be elected for terms of two years. They may trot succeed themselves in that office, for one- additional term. Section 3 The Commission shall appoint an Executive Director who shall be an employee of the Commission and who shall serve at the pleasure of a majority of the membership. ARTICLE V Planning District Commission -Regional Planning Commission Merger Section 1 Upon the ratification of this Charter Agreement the Roanoke Valley Regional Planning Commission and Jackson River Regional Planning Commission shall merge with the Fifth Planning District Commission. All assets and liabilities of the two aforesaid Regional Planning Commissions shall be transferred to the Fifth Planning District Commission. ARTICLE VI Addition or Withdrawal of Members Section 1 Any governmental subdivision within the Fifth Planning District which is not a party to this Charter Agreement at the effective date thereof may thereafter join the Commission provided that such governmental subdivision is eligible for membership and that it adopts and executes this Agreement. Section 2 Any governmental subdivision may withdraw from the Commission by submitting to the Commission in writing, at least 90 days before the end of the Commission's then current fiscal year, a notice of intent to withdraw. Such withdrawal shall not become effective until the Commission's fiscal year has ended. ` ~ ~ ~ ~ =Z 5 ARTICLE VII Adoption of Bylaws tact: Section ~1 The Commission may adopt Bylaws and such other rules at it deems necessary to govern its operations. ARTICLE VIII Meetings Section 1 The Commission shall hold regular meetings on a schedule which will be determined by the membership. Section 2 Meetings of the Commission shall be open to the public, however, the Commission may hold executive meetings: sessions ender the guidelines provided by the Virginia Freedom of Information Act. Section 3 Provisions shall be made in the Bylaws as to notification of members of all meetings of the Commission. ARTICLE IX Reports Section 1 The Commission shall, Mali after June 30 and no later than September 30 of each year, submit to each governing body as that is a party to this Charter Agreement a report in writing setting forth the following: A. The work program and activities of the preceding year. B. A financial report of receipts and expenditures of the preceding year. C. The pr6p'o~efi budget of the Commission for the next current fiscal year. D. The glairrrcd programs and projects for the next current fiscal year. ~~~ 6 Section 2 There should be conducted once each year an audit of the accounts of the Commission by an independent auditing firm. ARTICLE X Amendments Section 1 This Charter Agreement maybe amended, supplemented or superseded only by concurring resolutions from the governing bodies which are parties to this Charter Agreement. All proposed amendments shall be submitted to the Commission for its review and recommendations to the member governmental subdivisions. ARTICLE XI Date of Organization Section 1 The organization of the Fifth Planning District Commission shall be effective on the 25 day of August, 1969 or at such time after this date when the Charter Agreement has been adopted and signed by that governmental subdivision whose population when added to the aggregate population of those who have already adopted and signed the Charter Agreement embraces the majority of the population within the Fifth Planning District. L A-82295-3 ACTION NO. ITEM NUMBER L= "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request from Explore for the donation of a surplus dump truck COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: Staff has received a request from the Explore Park for the donation of a dump truck that is currently being used by the Department of Parks and Recreation. The 1978 Ford vehicle has over 200,000 miles and is valued at approximately $1,500. No other department has a need for a vehicle of this advanced age and poor condition. Explore Park plans to use the dump truck on the site and will not be driving the vehicle on public roads. A replacement dump truck was included in the 1995/96 Parks and Recreation budget. It is anticipated that the bid process and purchase will take over 120 days, with a delivery date for the new truck projected in early 1996. At that time, the old dump truck will be declared surplus. Explore Park staff is making this request early so that they know whether to plan on the use of this vehicle, or begin to look for another dump truck. The County staff will also know whether to include the truck in a future auction. FISCAL IMPACT: Minimal loss of funds to the County if the dump truck was sold at County auction rather than donated to Explore. ALTERNATIVES: (1) Donate the surplus dump truck to Explore Park when the Department of Parks and Recreation receives the new truck. (2) Sell the dump truck at auction. r. STAFF RECOMMENDATION: Staff recommends Alternative 1, donating the truck to Explore Park after receipt of the new truck. Respec fully Submitted: Elmer C. odge County Administrator --------- ---------------------------------- ACTION -------------- VOTE ------- Approved (x) Motion by: Motion Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Pete Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement t A-82295-4 ACTION N0. ITEM NUMBER ~--' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval of a Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board COUNTY ADMINISTRATOR'S COMMENTS: ~t~-ctsysr~r~~ BACKGROUND• The 1992 Session of the General Assembly for the Commonwealth of Virginia established a requirement for localities to participate in a Disability Services Board. The purpose of this Board is to provide input to state agencies on the service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to the local governments regarding Americans with Disabilities Act; and to provide other such assistance and advice to local governments as may be requested. Localities could participate either as an individual entity or as a part of a regional effort. Participation of the members of this board were to include representatives of the locality, representatives of business and consumers. Also, no less than 30 o representation on the board shall be by individuals or family members of individuals with physical, visual or hearing disabilities. On November 17, 1992, the Roanoke County Board of Supervisors adopted a resolution establishing a regional disability services board in the Fifth Planning District and appointed John M. Chambliss, Jr., Assistant County Administrator, to serve as its local official on the regional board. The initial efforts of the Fifth Planning District Disability Services Board has been to accomplish the purpose of prioritizing the service needs as described above. The Fifth Planning District Disability Services Board has also assisted in the preparation of two needs assessments (one in 1993 and the second in 1995) for use by the Commonwealth of Virginia. Clerical support for this activity has been provided by the Commonwealth of Virginia Department of Rehabilitative Services. The General Assembly has now provided funding for Rehabilitative Services Initiative Funds to be administered by the disability services boards. As a result, we need to establish a fiscal agent and adopt a Joint Exercise of Power Agreement among the members of the Fifth Planning District Disability Services Board. Attached is a copy of the proposed Joint Exercise of Power Agreement which is modeled by the State guideline and is being considered by each of our participant localities. Our district has received $25,290 Rehabilitative Service Initiative Fund dollars and we need to establish this Joint Exercise of Power Agreement so that we may award contracts to sub-contractors effective September 1, 1995. FISCAL IMPACT• None . The matching monies for the grants to be awarded through the Rehabilitative Services Initiative Fund are being provided by the grant recipient and not by dollars provided by the local governments. In paragraphs 8 and 10 of section 3 of the Joint Exercise of Powers Agreement, the Disability Services Board does not have the authority to obligate the member jurisdictions in an amount greater than the funding approved by the said member jurisdiction and commitment of local funds will be in writing. Also, localities participating in this agreement shall not be mandated to fund any recommendations made by the Disability Services Board. STAFF RECOMMENDATION: Staff recommends that the attached Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board be adopted as presented (the same version to each participating locality) so that the City of Roanoke would be named as fiscal agent and so that the Rehabilitative Services Initiative Fund monies may be distributed within our district. Respectfully submitted, Approved by, .-~ ~ ohn M. Chambli Jr. Elmer C. Hodge Assistant County Administrator County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion H. Odell Minnix to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant County Administrator Joint Exercise of Powers Agreement for the Fifth District Disability Services Board There is hereby created by the counties of Allegheny, Botetourt, Craig and Roanoke, the Town of Vinton, and the cities of Roanoke, Salem, Covington and Clifton Forge the Fifth Planning District Disability Services Board which shall exist under and be subject to the terms and conditions of this Agreement and shall be deemed to constitute that Agreement required by section 15.1-21, Code of Virginia as amended for the Joint Exercise of the Powers of participating local govemments. Section I. Duration The Fifth Planning District Disability Services Board and this Agreement shall exsist in perpetuity, subject, however, to dissolution and amendment under one of the following conditions: At any time by agreement of the governing bodies of the participants therein. 2. In the event the governing body of any participating jurisdiction desires to withdraw, it may do so provided it has given twelve months notice to each of the participating jurisdictions. Such notice shall be in writing. 3. This agreement maybe amended by the concurrence of the governing bodies of all of the member local governments. Section II. Purpose The purposes for which the Fifth Planning District Disability Services Board is created are: To serve as the local Disability Services Board for the participating jurisdictions as specified in section 51.5-47 through 51.5-52 of the Code of Virginia and as provided for in the Guidelines for the Establishment of Local Disability Services Boards developed by the Commonwealth of Virginia Disability Services Council; 2. To provide input to state agencies on service needs and priorities of persons with physical and sensory disabilities; To provide information and resource referral to local governments regarding the Americans with Disabilities Act; 4. To provide such other assistance and advice to local govemments as may be requested. E - ~/ Section III. Manner of Financing Staff support will be provided by the Commonwealth of Virginia Department of Rehabilitative Services with appropriate consultation from the Department for the Visually Handicapped and the Department for the Deaf and Hard-of-Hearing. Localities participating in this agreement may provide supplemental staff support to the Disability Services Board. Supplemental staff will be financed by the participating localities. Board expenditures, as defined, will be reimbursed to the extent of general fund appropriations. Such appropriations for the support of Disability Services Boards will be administered through the Commonwealth of Virginia Department of Rehabilitative Services. As specified in Section 51.5-50 of the Code of Vir inia incentive funds maybe appropriated by the General Assembly and administered in accordance with guidelines established by the Disability Services Council. The authority and responsibilities regarding incentive funds of the Council, Department of Rehabilitative Services, Disability Services Boards and local jurisdictions are addressed in Section 51.5-48 (6) and (7) through 51.5- 51 of the Code of Virginia. Establishment and use of incentive funds by the Disability Services Board will be within these specified parameters. As specified in Section 51.5-49 (B) (2) of the Code of Virginia the Disability Services Council shall develop a grant allocation system which requires a local match and annual guidelines for the grant applications for the state rehabilitative services incentive fund. The local match maybe either public or private funds, or a combination, but in-kind contributions shall not be considered in the local match unless specifically approved by the Council. The initial guidelines shall be developed by November 1, 1993. The Department of Rehabilitative Services shall distribute the guidelines to the boards annually. As specified in Section 51.5-50 (A) a state rehabilitative services incentive fund shall be established in and administered by the Department of Rehabilitative Services to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs, and to develop community programs to meet the needs of persons with physical and sensory disabilities. Local disability services boards electing to apply for a grant from the fund shall submit their grant proposals to the Department. The Department is authorized to make grants for programs and services for persons with physical and sensory disabilities to boards whose grant applications comply with the guidelines developed by the Disability Services Council. As specified in Section 51.5-51, local disability services boards may establish a local rehabilitative services incentive fund and may make expenditures from such fund to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs and to develop community programs to meet the needs of persons with physical and sensory disabilities. The availability of this local fund shall not ~! be taken into consideration in, nor used to reduce, state or local appropriations or payments. Application for disability services incentive funds, when appropriated by the General Assembly, is at local option. The Disability Services Board does not have the authority to obligate the member jurisdictions in an amount greater than the funding approved by the said member jurisdictions. Commitment of local funds will be in writing. Methods of funding, extent of obligations to be incurred, and local financial participation shall be as set forth in the approved expenditure plan. If Rehabilitative Services Incentive Funds are received by the Disability Services Board, such funds will be administered through the City of Roanoke which is the designated fiscal agent in accordance with the approved expenditure plan as specified in the grant. Localities participating in this Agreement shall not be mandated to fund any recommendations made by the Disability Services Board. Section N. Organization and Composition The Fifth Planning District Disability Services Board will consist of a maximum of fifteen members including at least one local official from each of the participating jurisdictions, two representatives of the business community, and consumers. The Disability Services Board will have no less than thirty percent representation by individuals or family members of individuals with physical, visual, or hearing disabilities. A family member is considered to be a parent, grandparent, sibling, or other related individual who resides with the individual with a physical, visual or hearing disability. All members will serve a three year term, one-third rotating off each year. 1. The Chair of the Board maybe elected at a regular meeting of the Board by a majority vote of the members present. The term of office for the Chair of the Board shall be for one year. The Chair may be re-elected in the manner described above to succeed him herself in office for one additional year, or provided the total consecutive tenure does not exceed 3 years. 2. The Board may make such rules of procedure as it shall deem necessary and proper for the conduct of its business not inconsistent with this Agreement and shall hold meetings quarterly. Meetings shall be conducted in conformance with the Virginia Freedom of Information Act. 3. The Disability Services Board will be provided staff support by the Commonwealth of Virginia Department of Rehabilitative Services with appropriate consultation from the Ey Department for the Visually Handicapped and the Department for the Deaf and Hard-of- Hearing. Localities may provide supplemental staff support to the Board. Section V. Duties of the Board Subject to the limitations contained in this Agreement and the Operating Procedures adopted by the Disability Services Board, the Disability Services Board shall have all lawful powers conferred by this instrument and shall conduct and control the general policies and directions of the Firth Planning District Disability Services Board as -- - -- - ---specified in Section 51.5-4Z through 51.5-52 of the Code of-Virginia. ---- -----~------- In accordance with the Code of Virginia the duties of the Disability Services Board are to: Assess the local service needs and advise the appropriate state and local agencies serving persons with physical and sensory disabilities of their findings; Develop and make available for public comment a report with asix-year projection of local service needs and priorities for persons with physical and sensory disabilities in accordance with state guidelines. The first report shall be submitted by June 1, 1993. Obtain input from local public and private service providers and utilize such information in the development of the report. Review and update the report biennially. Serve as a catalyst for the development of public and private funding sources. Develop requests to the rehabilitative services incentive fund when local funding for match is identified. Administer the incentive funds, if received, through a designated fiscal agent in accordance with an approved expenditure plan as specified within the grant. Exchange information with other DSBs and local organizations within the community regarding services to persons with physical and sensory disabilities and best practices in the delivery of services. The DSB will provide input to state agencies on service needs and priorities of persons with physical and sensory disabilities. The DSB will provide information and resource referral to local governments on the Americans with Disabilities Act (ADA). E y The Board shall file an annual report of its activities with the governing bodies of the participating jurisdictions in a manner, time and form agreeable to said members. Section VI. Administrative Authority of the Board 1. To make application for and to accept grants of money, materials, at any time from any private of charitable source, or the Virginia State Government or any agency or instrument thereof. The Disability Services Board will not provide direct client services nor employ staff for that purpose. 2. To make and enter into contracts or agreements within the limits of funds appropriated for the purpose as it may determine are necessary to the performance of its duties and to the execution of the powers granted under this Agreement. To adopt procedural rules necessary to conduct business. 4. To provide for liability and insurance as needed. 5. To perform any acts and undertakings authorized by this Agreement through or by means of its officers or agents, or by contracts with other persons, firms or corporations. Section VII. Termination Termination of this cooperative endeavor shall occur only as provided for in Section I. In the event this Agreement is terminated, payment and/or credit for the furnishing and use of real property owned by a participant shall be adjusted to the date of termination. All property shall be scheduled and valued by or at the direction of the Disability Services Board and distributed in kind to the participants as nearly as is feasible in the same proportion as they contributed to acquiring it; provided, however, that one or more participants may purchase the interest of one or more others in the property. Section VIII. Miscellaneous This Agreement shall be approved and effective in their respective jurisdictions upon passage by the participating jurisdictions by resolutions of their respective governing bodies. IN WITNESS WHEREOF, the member jurisdictions have caused their names to be signed and attested by their duly authorized officials. E- y CITY OF ROANOKE Mayor ATTEST: Clerk COUNTY OF ROANOKE Chair, Board of Supervisors ATTEST: Clerk CITY OF SALEM Mayor ATTEST: Clerk CITY OF COVINGTON Mayor ATTEST: Clerk ~- TOWN OF VINTON Mayor ATTEST: Clerk TOWN OF CLIFTON FORGE Mayor ATTEST: Clerk COUNTY OF CRAIG Chair, Board of Supervisors ATTEST: Clerk COUNTY OF ALLEGHANY Chair, Board of Supervisors ATTEST: Clerk ~_ _ L~ COUNTY OF BOTETOURT Chair, Board of Supervisors ATTEST: Clerk ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR' S COMMENTS : ,.~ o„~~--"4~ ` ' BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 26, 1995. The titles of these ordinances are as follows: 1) An ordinance authorizing a Special Use Permit to expand an existing church to increase the sanctuary and class rooms, located at 4505 Hazel Drive, Cave Spring Magisterial District, upon the petition of Cave Spring United Methodist Church. 2) An ordinance authorizing a Special Use Permit to allow an accessory apartment, located at 5757 Grandin Road Extension, Windsor Hills Magisterial District, upon the petition of Jane Allison Parker. 3) An ordinance to rezone approximately 1 acre from R-2 to C-1 to adjust the zoning boundary to conform to the east property line, located on the east side of Starkey Road adjacent to Hunting Hills Country Club, Cave Spring Magisterial District, upon the petition of Industrial Development Authority of Roanoke County (Old Heritage). 4) An ordinance to rezone 22.59 acres from I-1C and C-1 to C-2 to increase commercially zoned frontage, located on the southeast side of Route 460 at the intersection with Carson Road, Hollins Magisterial District, upon the petition of Industrial Development Authority of Roanoke County (F&W). ~ /- ~ 5) An ordinance to rezone a 2 acre portion of a 174.56 acre parcel from R-1 to I-2 to include this property within the industrial park boundaries, located on the north side of Valley TechPark, adjacent to entrance road and Route 11/460, Catawba Magisterial District, upon the petition of Industrial Development Authority of Roanoke County. 6) An ordinance to rezone a portion of a 34.04 acre parcel from C-1 to I-2 to include this property within the industrial zoning area for expansion of Valley TechPark, located on the north side of Valley TechPark between the southern property line and Hope Branch Creek, Catawba Magisterial District, upon the petition of Industrial Development Authority of Roanoke County (Helen Cox Richards). 7) An ordinance to amend the floodplain provisions and maps of the Roanoke County Zoning Ordinance to conform with FEMA requirements, upon the petition of the Roanoke County Planning Commission. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR~S OFFICE. STAFF RECOMMENDATION: Staff recommends a~ follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 26, 1995. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 7, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Re ectfully submitted, ~' •4 1I ~J \~ ! ~~~ Paul M. Mahoney ` County Attorney Action Vote No Yes 1~bs Approved ( ) Motion by Minnix ~-' Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to _ Nickens COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. S rV _ _ P.O. Box 29800 --- Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 a ~ ~ z~-`)S ~ • ~d For staff use only ?- L r -~ S ~i->•.-~ dat a e' a eceived by: application ` ?C;3ZA Cate: / 1` plat s oC5 date: Case Number: ~ ~ ~~ Check type of application filed (check all that apply): ~ REZONING ®SPECIAL USE OVARIANCE Applicant's name: Balzer & Associates, Inc . ATTN: Pat MileyPhone: 772-9580 Address: 1208 Corporate Circle Roanoke , VA Zip Cede: 24018 Owner's name: Cave Spring United Methodist Church Phone: 989-3673 Address: 4505 Hazel Drive Roanoke, VA Zip Code: 24018 Location of property: Tax Map Number: 77 , 17-5-20 4505 Hazel Drive Magisterial District: Cave Spring Community Planning Area: Size of parcel (s): Existing Zoning: R-1 4.566 acres Existing Land Use: Religious Assembly and Education sq.ft. .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. :::;:;:;:;::::::~:~• :::::::::::::;:::::::::::::::::::;:::::::;:::;:::::;:::::::::::::::::::::::::::;:::::;:;:;::::s:i::i::isi;:::::i:::i::i:::=i:::::::i:;:;::::i;:::::;:::::;:::::::::::::;:::::::::;: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::. . PfOpOSed ZOning: R=1 For Staff Use Cnly Proposed Land Use: Expanded Religious Assembly and Educatio i:seType: tuar~ and class rooms (10,000 s.f.± ~n ion fo~.sanc h exis in c urc ........... ........~ Ooes the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE !S REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. I If rezoning request, are conditions being proffered with this request? YES NO `?~~~~:. Variance of Sections} ~ of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF .ai`:Y OF THESE ITEMS ARE MISSING OR INCOMPLETE. R!5 V R/S V R/5 V X Consultation ,~ ~ X 8 1 /2" x 1 1 " concept plan X Application fee ($ 40 ) ;.<« . X Application X `J' Metes and bounds description ''"< Proffers, if applicable >.«:..: X Justification X >,~< Water and sewer application X Adjoining property owners / hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edge ~c~tb~s~of the owner. Owner's Signature: Foi Staff Use Only: Case Number ~ -' 1 Applicant Balzer & Associates, Inc. for Cave Spring United Methodist Church . The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 3Q-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The project provides for convenience of access and safety, does not contribute to congestion in the public streets, and contributes to a convenient, attractive and harmonious community. The expanded parking lot will facilitate fire and rescue services. The project does not destroy any historic buildings or areas. The proposed density is in keeping with the neighborhood and complies with the zoning ordinance. The project will not impact surface or groundwater resources. The proposed use is an expansion of an existing by-right use in the R-1 Low Density Residential District, and meets all requirements of the zoning ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. "" The site is designated "Neighborhood Conservation". The Comprehensive Plan lists churches as among desireable land use types within Neighborhood Conservation areas. The proposed plan conforms with the Land Use guidelines in that it protects the ~ residential neighborhood from disruptive impacts of land use changes (no changes proposed). The plan screens and buffers parking areas from adjoining residential uses per the zoning ordinance, utilizes existing landscape and toptographic features where possible, and maintains adequate yards and open space. The plan expands a neighborhood activity center which is already within convenient distance to existing housing. The scale of the project is in keeping with the site and the neighborhood. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed expansion will increase the rnunber of sanctuary seats in the church, the number of off-street parking spaces provided on site, and will bring the parking lot into conformance with current zoning requirements with regard to dimensions and landscaping. A grass strip ~ on the north property line will be increased as parking adjacent to the north property line is eliminated and as pavement ~,ridth is reduced. Parking areas will be closer to adjoining properties, but these will be screened and buffered as required by code. Circulation on site and in the neighborhood will be improved by the addition of a second entrance/exit on the property. Sewage flow will increase sometahat due to the addition of restroom facilities. Water service will be con- verted from a private well to the public utility. Stormwater runoff will increase, and will be managed in accordance with State and County requirements. ROABOZCE COUNTY DTILITY DEPA.RTHSNT APPLICATION FOR WATER OR SEWER SERVICE TO PROPOS ED DEVELOPMWNT Date July 20, 1995 Name of ApplicantCave Spring United Methodist Phone 989-3673 Church Address of Applicant 4505 Hazel Drive Roanoke, Virginia 24018 Name of Developer Cave Spring United Methodist Phone 989-3673 urc - Address of Developer 4505 Hazel Drive Roanoke, Virginia 24018 Name of Design Engineer Balzer & Associates, Inc. phone 772-9580 Address of Design Engineer 1208 Corporate Circle Roanoke Virginia 24018 Name of Contact Person Patricia Miley, Balzer & Associates, Inc. Name of Proposed Development Cave Spring United Methodist Church Type of Development and proposed number .of units tBe specific) 10,000 s.f. expansion to existing church. Utility connections to connect to existing laterals Location of proposed development (F'LT`21r'VISH COPY OF Nra~ A~~1D PT:PVI_`~fF'IRIC ~.~~ER): 4505 Hazel-.Drive ` Size of proposed development in acres: 4.566 Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum 1,150.00 feet MSL. Maximum 1,174.00 feet MSL Is this application for a development that will be a part or section of a larger future development? X No Yes - If yes, provide map of entire area if available. (OVE2) Sig ature o Applicant !~7 - l :~- i ~ ~ 1 . --~ -~` _~ _' t 7 r i~oa ' f;y . r. . 7 '.-~ ~ 1 ~ ~. i _ ~ ~ t ~ ~ ` ~ ~ t 4 .~ _ %` r; ;7 ~ ,~ •~ i : /~ Qom, - / ~ /~ ^ ~ \ ~ ~," { 3 2 ~' ~-' ~- !~ /~ 4 .rte ' J . ~ - ~'~ ,~ ~ ~,~ - iP : f:: ;} ~, ', `~' ~Oat~IO~.E Cou tip ~ ' ~ ,~, ,~~J ',~~ ~~ ~- ' , :j ~ l ~-~f~i.~~' ~ ~~=200 ~ ~ ,-- •, G?~~t ~ 46.E ~~ ~ ~~ ~ : j . r' 1 ~ _ \~ f -~ - _ ---~- - a ~ ; . i r ,/ j~ ~ 6 0"~ *j V r. 7-95 ~ -~ ~ ~' ~ -M1~98 . ~ •• ~ , / - 141 -- _ Ip .o~ ~ _~ y _ Q ~ ~ o iiso v; ~ - _ _~ I p _ QP i ~:T - -. ~ . -~ o ~ ~~~ ~" ~ 94 9 7 ~ 1 .9 _~' g ~, .' --- Il'~4 _ - ''~ -- i 9 °~ ' ~ ~ A. ti--loC.E Cow ~-'~ ,~;, .. _ - - -- -- - ~ -_ - - Sc.xa-L..E : t "- Zoo ~ ~ 2 0 T' I 1 'gib i _( i C { ~ \ ~~l o T, ' - _ _ E! - 1 ~ ' - ~ - , ~ r ''' v -_ - ~ r Ewa . ~,, - - %" . \ 1 ~. 't 51~ ~; ;~ . .-- -. i ~ , ~. ---- - ~f ~ - ~ ~ / -- 1--- - f ~, '• ~~ ~ ~. << 2 i _~- ~ T s~ ^ ~/ i ~ ....., 7 - ~ i -~? ~,'~ 6EL~c ME.aDE i ~.. ~/ /~ /r ~ ' ,. ~~/ •---- NORTH _ ~'' DEPARTMENT OF PL.ANIVIA'G CAVE SPRING UNITED METHODIST CHURCH AND ZONING SPECIAL USE PERMIT .~ •. ,,, 77;17r'S-20 ~F POANp,~-~ z °v a _ . 1838 DEPARTMENT OF PLANNING AND ZONING TERRANCE L. HARRINGTON, AICP DIRECTOR OF PLANNING August 21, 1995 Jane Allison Parker 3112 Peters Creek Road NW Roanoke, VA 24019 Dear Ms. Parker: ~~ PLANNING COMMISSION BOARD OF ZONING APPEA ,..- ~ ~~,~' ~-~.er r G~~`. 1 J At its meeting on August 16, 1995, the Roanoke County Board of Zoning Appeals considered and denied your request for a variance to allow an application for a Special Use Permit for a detached accessory apartment in excess of 1,000 sq.ft. in an R-1 zone, located at 5757 Grandin Road Extension If you are Appeals, you Court within Yours truly, aggrieved by may present a thirty days. Timothy Beard, Secretary Board of Zoning Appeals ajb the decision of the Board of Zoning petition to the Roanoke County Circuit P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2068 • FAX: (540) 772-2108 ® Printed on Recycled Paper . t • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX 1703) 772-2030 fnA/~y (a~o~ni~ C~- l-ZU-9S For staff use only ~ -~ date r~e'Ze~: ~~ received by~ appficatigh e• Y~ o.~ PC/BZA date: 9-s -~s placa ds 'ssu d: BOS dater Case Number: /~ s~ ,' (~,~ , Check type of application filed (check all that apply): ~ REZONING SPECIAL USE VARIANCE Applicant's name: Jfj~(lE i~//%S~N ~f!-~?-k~N- ~E ~~K %<_.O, /U. Address: 3 / ~ ~. hZ ~ 'r -~ ~ ~ ~-~ Phone: ;C;~~~~-J/I% Zip Code: ~ ~C,/~ Owner's name: -,J~tiE ~}llrSCti f ~r~Ks~; Address: ~//~ ~~ ~f'= ~'F"~-~` ~C~/- //. CL' Phone: <%~ `j~/~~•-//;/ Zip Code: ~ ~, Location of property: Tax Map Number: ~ ~~ , L? ~ C /- // S 7~~•7 ~~~ti'd~' ~L~~(j ~ X.T=;LS% ~~-~ ~ i ~ l ~'~ ~~C` /ti'~R Magisterial District: (~i /~(,~b~.,e ~~l ~ ~~ l< f ~G ~ti ~ ~~'c; ~ ~ Community Planning Area: w ~ , Size of parcel (s): ~~ acres Existing Zoning: ~~- Existing Land Use: ~; r f ~, ~C~~F CC //~/l- PfOpOSed ZOning: ~ - ~ Proposed Land Use: L NGL'Sf ~~~~>2S ~ U~~k'l~ f25 ~t,'G'T ~~6~T/~Cr ..................Y........ For Staff Use On/ use Type: .. Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~/ NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES `'~ NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ais v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~~ Metes and bounds description '~::< Proffers, if applicable Justification ~`~` Water and sewer application Adjoining property owners l hereb y certify that / am either the-gwner of the property or the owner's agent or contract purchaser and am acting with the knowledge and co\nsent of the owner's Owner's Signature: ~ ~ ~.,,~ ~~~ ~ ~!~ ~ /" J For Staff Use Only: Case Number A licant _ ~ ~ ~% ' ~ ~~},E' j5 ,,~ The Planning Commission will study rezoning and special use permit requests to determine th.e need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose~fyound at the beginning of the applicable zoning district classification in the zoning ordinance. ~C'~~(f~ 0~ ~i',~'lt'.(~ ~U ~~SL'~~t.~ j ~ sSII~ `:L'i~; f=j'G~~/' ~/~~/iii ~'~~~- I /~ ~j v ~ /~ ', < j ~_ ~~' ~iSC~_ ~G\~./'77~ /ti~~U yliL ~~ TJ,~~I`'`i`'9'l'~.~, `~i ~I ~'~-~~L'%{ \ ~ ~, ' `" ~ ~;~~' c 1~ c~ ~ .~~ ~~-ti'~j/r/-.~ ~S 0~~ 1.1;~ c. t,~? ; rn~ 7N t ~ ,~= ~~yc; ~~~' ,~ I Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. ~~~ ~/~'G's s i-~r,~~~ ~t~~~~ ~ ,~Uj~ T ~T ~7~5-7 ~~'~i~/~i~/ ~~~'G ~X I ~/~,~5/c~ti! Gc,%l (, ~ C~~n/~r-G,o yin cJ 6g-< f l'~-~ ~ / - ~ ~. y ! V ~ G'i~. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. T~` ,~~~tJ~c ~G'P~ ~} ~G'vS` xss;>S/'< C~~~}%-j{~"7 sFS ~.~'~'~,. s T~"c`. C2J~f"I?~rs~ ~t,~~ G t G'/'vL C/ f-~l_!!~ ~/a'C. C, L l U / ~I ~ ~ ~~~%~y~i-~J ~r~1~ ~~ I (1/{ ~'~ ~ ~ I~ >-/ ~ S ~ j % ~ /~ - o? G GG f 4~. C0~ ~/~'~ ~ ~,,p~c-t .~i; i c ~~~ if~iYl/~ ~- ~~'~c'/F~ f : iS~~U~~;z/ ~k'r dl ~ T~ W ~ C.[ - ~jC ~~41.L a~,.! .f~ s~ ~~7/ti/~~ ~ ~. f> ~~,~~~~ l ~'~ ~7=iti~ -i,~,~f << ~k'i~<<~ ~~~~ ~~ ' J a IW :.~ ~ .. :.-~A~plicatiori'~or' a Sewage Disposal System `Construction Permit Commonwealth of Virginia epsrtment of Health ~~n~o ~-~ For Department Use On_ ly Health Department Identification NumberQ ~cf 80- Q ~ (o l~-L~ j y / ~ ~ Map Reference - - ~ Health Department Date Received Q~ -. ~ o - ~ To Be Completed By The Applicant Type sewage system: New Repair ^ Expanded ^ Conditional FHAIVA yes no ~ ~I Owner. ~ Address ~~/~ /`'t ~T S f'S ` P~~~ ~~phone a~ l ~~ Agent Address Directions to Property l1 G Gcr' ~~sr ~'~~.N C',Qp~ K Kol' Subdivision ~~~ ~~ ~ ~~ ~~ S~/9 Iowa-2~s ~~•~/fw~,0 ~`~i4!/ ~,C/t1 !'C l ~ ~5"') 3S~ - ~U ~u a (j - Section Block Phone -Lot ~ Other Property Identification 1 ~G ~ C r~S ~% ~~ ~ ~C.(_.IJG~ - v t C! rG - _ ~. Dimensions/size of L-ot/Property l - ~3 ~ /t(~ K ~ 5 C.i`,t;~ ~ I- C ~ ~ ~. /"1~tU..L'zc~c.-~ c, _ ~ ~ ~ ` Othsr Application Information ` I. Building/tacillty _. (~ New ^ xisting Intermittent Use ^ Yes ~o If yes, describe: Il. Residential Use Termite Treatment Basement Fixtures in Basement lII. Commercial Use Yes Yes Single Family ^ Yes ^ Yes ^ Yes Commercial/Wastewater ^ Yes If yes; give volumes and describe fY. Water Supply: ^ Public Private V. Proposed Installation: If other, describe SITE Attach a site plan (rough sketch) showing dimensions of property, proposed and/or existing structures and PLAN driveways, underground utilities, adjacent soil absorption systems, bodies of water, drainage ways, and wells and springs within 200 feet radius of the center of the proposed building or drainfield. Distances may be paced or estimated. '_ - The property lines and building location are clearly marked and the property is sufficiently visible to see the to- pography. (give permission to the Department to enter onto the property described for the purpose of processing y 9 ogre G.H.B. 200 iMvlNd 4/p ^ No ^ No ^ Multifamily Number of Uni No No No ~/ No Describe: ~2a252~~ ~~ ~. cTO. ;~ %~J~~yy of ~e~{bbms _ ~ .. ~ti rn .~4n ~... ~. ~_ 9 ~~ : ~y~ L ~~ 'fi °~ "/ _ Number of Patrons New Describe: ~ £ ~ l ^ Existing Septic tank and drainfield ^ Other - - ,~.. z ~.: ' .c '€ ~. _ sue- ~~~~~ ,~ d ~~ e- - ~ Y "~ iF~ ~ F ~~" iX~ 3L~~ ~j~~%:~~a~ 3c ~ 3 ealth ~ epartment:~. ~a.t_~~ EU~~ ski -~ c `-- - - ,c - w ~ a >z-r-s s a-.a ra=~ c.s xc x~7~-s ac~"3Y't 5-~i-IF:rRxcri ru- ~C~ 9J' ~O:D - ~~.~ .. _ `" ~ ~ -~ ~- ~ '-''_ ,~, t 1.~ ~ dent~f cation Numb_ er . F' - ~ - v ~ r ~ .-t '~n+ G~ >~ ~ +' yTCi+~'~~~.i~+.L i+~-~ _ `c -i . '. r ScheFriatic drawing of ewage disposal-and/or=wateraupply system and topographic features. ~_~ F .y., - ~- - - ~- _ ~ ., i ~~~~.1; }~'- ~ .~ ] ~.~~~}~t t u~7]S`L 11i1~ •T: j Z'_r~ js!~.lr~-- r - _ .Show the lot lines'of the buildmg'site, sketch of property show~ng'any topographi~~eature's whicfi,mayimpaci_onahe design of the • :. well or sewage_disposal system, including existing and/or proposed s#ructure's and sewage disposal systems and wells within 200 feet: The schematic drawing of the well site:or area and/or sewage disposal systeriistiall show sewer lines; pretreatment unit;-' ~ "~ pump siation, conveyance system, and subsurface soil absor~tionsystem, reserve area, etc. When~a nonpublic drinking water. . i supply is to bepermitted, show all sources of pollution within 200~.feet = =-_- ^ The mforma#ion required above has b_ een drawn on the attached copy-of the sketch•subrnitted with the application. Attach additional sheets.as necessary to illustrate the design: - •-_.. - _ _ •~ i^ _ t c. -3 ~. - _ -.. _~_ _- .. -' y~ .rte .. ...... _ _. _ =_ "1 Bt7~rU7 _. Ft-„~>,~~:;j Hc~ s: ~- - . : _ _ _ _ . - '' = DrafnJf,,ie~7l~ ~L`ot<afii~ rt ,_-. _ __ __ r . f 'i ~ T~ F~f' - ~E1 ~ `~G~, mte, ' f(f(f i J - ~ ~ ~ 1 Jrl ~~rTly~ 1 ` ! - ~y t~. .. Y f! r " j S~Iti: T~k Supervisory Sanitarian F~. 1 ..._ - -~ v -..~ -~ V ^r-- ~-~-r1 _~.--~ .' ,J - . -.. Sec::~n~,~r~ drair7field ~ res~dr~re ~r~a if ad,~iticlr~l ~naperfi~ is a~tlt~ired! C.. r-fi~x:.t C~~•r e F'~ Berson ~r~ ith fihe _ -Healfi'r7 Dept at 8~?-.-'~,Faf!! t•~~T DRr~,'~~tJ Tl~l ~]~?'-,L1= This sewage disposal system and/or water supply is to be constructed as specified by the permit- / or attached plans and specifications This sewage disposal system and/or well construction permit is null and void if (a) conditions are changed from those shown on the application (b) conditions are.changed from those shown on the construction permit. No part of any installation shall be covered or used until inspected, corrections made if necessary, and approved, by the local health department or unless expressly authorized by the local health dept. Any part of any installation which has been covered prior to approval shall be uncovered, if necessary, upon the direction of the Department. Date:-~~~ ~%~ Issued _-~ ~~-/~=r'~1.~~«. Thls Construction -Sanitarian Permit Valid until -- .. r.- / Date: y~ _ Z' ~~ :..Reviewed by: ~ - G~ _ /-~ i < Zo ~i,6 _ Supervisory Sanitarian _ _ l If FHA or.VA financing - . ~ --- ~ • - - - ~ -- " - • Reviewed by Date - Date C.H.S. 2028 Regional Sanitarian WELL DRN.LHi'S COPY H-z Sewage Disposal System Construction Permit PAGE of Commonwealth of Virginia - Health Department De artme~ of Health .~• _ Identification Number C-~~/T~-0~76 -cY~t~/?~- L ~'- Health Department Map Reference - G6-off' ~ -' l ~ Cienerai Information New Repair ^ Expanded ^ Conditional ^ FHA ^ VA ^ Case No. Based on the application for a sewage disposal system construction permit filed in accordance with Section 3.13.01, a net uction perm is her by issued / O Telephone ~'G~ -~~~~ ~ ddress /~Z A For a Type s- Sewage disposal system which is to be constructed on/at ~ ~~-- ~- ~x • Subdivision Section ock Lot `l -Aeiaet or estimated water use ~ ~~?~ DESIGN NOTE: INSPECTION RESULTS Water auppiy; existing: (describe) Ater supp location: atfsfactory yes ^ no ^ comments To be installed: class ~ G G. W. 2 Received: yes ^ no ^ not applicable ^ cased ~~' routed -?o' Building sewer: ._._ Building sewer: yes ^ no ^ comments ~~ `~ ~ I.D. PVC 40, or equivalent. Satisfactory Slope 1.25" per 10' (minimum). ^ Other Septic tank: Capacity ~~~ gals. (minimum). Pretreatment unit: yes ^ no ^ comments ^ Other Satisfactory Inlet-outlet structure: Inlet-outlet structwe: yes Q no ^ comments PVC 40, 4" tees or equivalent. Satisfactory ^ Other Pump and pump station: pump ~ pump station: yes ^ no ^ comments No ~ Yes ^ des r b and show design. Satisfactory if yes: Gravity mains: 3" or larger I.D., mlriimum 6" fall per Conveyance method: yes ^ no ^ comments 100', 1500 Ib. crush strength or equivalent. Satisfactory ^ Other Distribuiton box: Diltrlbutton box: yes ^ no ^ comments Precast concrete with ~~ ports. Satisfactory ^ Other Header Imes: Header lines: yes ^ no ^ comments Material: 4" I.D. 1500 Ib. crush strength plastic or equiva- Satisfactory lent from distribution box to 2' into absorption trench. Slope 2" minimum. n Other Percolation lines: Percolation lines: yes ^ no ^ comments Gravity 4" plastic 1000 Ib. per foot bearing load or Satisfactory equivalent, slope 2" 4" (min. max.) per 100'. ^ Other Absorption trenches: Square it, required ~-~~~ : depth from group su e rf~c Absorption trenches: Satisfactory yes ^ no ^ comments / ' to bottom of trench ~" ;aggregate size ~~: Tren /Oo' h b tt l -~ ' " c o om s ope ~ ~ center to center spaci%3 ~~' '•;-trench width -3~ Depth of aggregate ~ ; bate Inspected and approved by: Trench length - 7_ s - :Number of trenches .: .: - - :--App~lacation ~or° a Sewage Disposal System Construction Permit Commonwealth of Virginia For Department Use Only Health Department p ep~rtment of Health ~ Identification NumberQ ~cJ a 0' Q ~ ~'nC~ ~.~~K~-,'_-C~-,j y ~ d~p~ Map Reference = -' ~ --~ O J ~ c7 t= ~~ Health Department Date Received (~~~.3 0- ~~ To Be Completed By The Applicant Type sewage. system: New Repair ^ Expanded ^ Conditional FHA/VA yes no n Owner; ~ Address ~~/~ ~Tst'S (-~~f~/~ phone ~~ l ~~ Agent Address Phone Directions to Property Subdivision ~~~ `~R ~ ~/ Other Property Identification - ~~ S~/9 ~~w Section 10 C~ C r e S -~~, l~ . 4~x' fv ;~rv G~ S° ~~ U ~ Block `f .I ~~:~ i v a C~ f -Lot ~ Dimensions/size of Lot/Property - ~, Other Application Information ~~ 1. Building/facility _ j~ New Intermittent Use ^ Yes tl. Residential Use Termite Treatment Basement Fixtures in Basement Yes Yes Single Family ^ Yes ^ Yes III. Commercial Use ^ Yes Commercial/Wastewater ^ Yes If yes; give volumes and describe . IV. Water Supply: ^ Public ~j New Describe: ~~~ ~~ Private ^ Existing V. Proposed Installation: /\ Septic tank and drainfield ^ Other If other, describe SITE Attach a site plan (rough sketch) showing dimensions of property, proposed and/or existing structures and PLAN driveways, underground utilities, adjacent soil absorption systems, bodies of water, drainage ways, and wells and springs within 200 feet radius of the center of the proposed building or drainfield. Distances may be paced or estimated. " The property lines and building location are clearly marked and the property is sufficiently visible to see the to- pography. Igive permission to the Department to enter onto the property described for the purpose of processing y 9 oete C.H.& 200 R~vlwd x/0:1 ^ xisting No If yes, describe: ^ No ^ No ^ Multifamily Number of U~ No [~' No No Describe: No Number of Patrons ~`2~~a~5Z~~ ?c~_ . c4! ~`~~ . ~~~~t~~oems - ~ ~,v ~: .I ' ~ Y> i p~+r a ~.. ,aim ~s'.:a '~'~-~ ~.~ `. ~±~ '~~.~s.~'t g~dt.~ ~ R ~! s 3;~4 ~ --< b,s nth- ~~ :si ".`3~ €~~~~~~f'~~~ ~?,~~~ ~ $ ~ s _t ~Y~ ~- y '~ ~,~ -~z ~ "~ ~ ~'~,Health Departmerit x ~_,~ ; £ '~ ~ -' ~ '-4 .e} ~i A'sd_ 1C.%. RW S.$ 4Yi43 ik ~.t'~ "F,~d5~i7', ~f,'. ,.,~.~,.xluT. •d ~ rr _ - _: ~ ~- ~ ~ ~ -~ s~ ~' ~ x en ification Number C =~-9y~ J / 7 'f aete~.e 4'X ~_ ,Schematr<c.drawtng of,•sewage disposal:and/or_=v"i~~~tersupply system :and topographic features . ~. - .~ £.':[ '~ S ~~[~~~iS lit ~S~\.: 1. .1 J~i•~ ~'. .~. Show the.lot lines of the build:ng'site> sketch of property showing any topograph:e,featureswhtch may~impact on~the design of the well,or sewage_disposal -system, including existing and/or proposed structures and sewage disposal system- s and wells within 200 feet. The schematic drawing of the well site~:or area and/or sewa a dis ~ ~ ~ • _g posal systerlishall show sewer"lines'pretreatrrierit unit; '' T' .pump station, conveyance system,'and subsurface'soi( absorptionsystem, reserve area, etc. When a nonpublic drinking water , - supply is to be permitted, show all sources of pollution wi#hin 200-feet -- ~ =---- - ` 1 ,~v O The information required above has. been drawri on the- attached copy: of the sketch submitted with the application. Attach additional sheets:as necessary,to illustrate the design. :.: - ., . ._ . _ .. . .... . .__ _ ,. _- -- ___ ......_ - .: -- .. ., ,.. .: . . ~^ ~ ^ ~r~Y?~49F+tj IOW -~ . _ _ PfrnFo~s~d ~r ..: ...;._ - ~ ~ Drarifi~ld Laeafiie>~ _. Pn?F,a~:j _ Ha s~ .. -: ~ ~~~ fi ^~st. 8,.~€-f~5' Clr~ ~-{; - ~. e ~ tc 8-~' - ~ - ,. ., . f f - \ ' _. ~ ~ '1~ ~~~, mte, - f~•L J `Z ~ 1 Jn ~Qrr~v~ ~- 5~ftx' Trek ~--...__~--~' -'---~- r:, ..`~ ~t •, y Q~~r, ens -_, -_ ...~ _: --___ - ~- --. . ~v~ ~~ ~e~1:ar~~.~~ ~Jr~ainf field ~ resedr•~~e a~~~ - -~ ~ ~ ~ - if ar~,~itic~r~~l ~n~perfi~ is a~quir~dl ''~-~-^~'_---'~ C.. nt~t C~~~r ~ F'~ bar ~c~n 'with the _ -Healtr~ CI~R't ,~t ~~?-;~ ~ F~ f ii t~~M~T GFr~,'~,~'Fa T~ I ~%:~,1~ This sewage disposal system and/or water supply is to be constructed as specified by the permit-/ or attached plans and specifications This sewage disposal system and/or well construction permit is null and void if (a) conditions are changed from those shown on the application (b) conditions are.changed from those shown on the construction permit. No part of any installation shall be covered or used until inspected, corrections made if necessary, and approved, by the local health department or unless expressly authorized by the local health dept. Any part of any installation which has been covered prior to approval shall be uncovered, if necessary, upon the direction of the Department. Date: ~ ~~/Q~ Issued -~ ~~/~%~'~~ -~ This Construction ' -sanitarian Permit Valid until Date: /D - Z ~~14 Reviewed by: : ~ - G~ _ /.>~% _ c Zo ~i,6 .. : Supervisory Sanitarian . .-. _ __._. If FHA or VA financing - - °~~° .°. Reviewed by Date - Date C.H.S. 2028 Supervisory Sanitarian Regional Sanitarian WktL URILLB3'S COPY H- .~ _ Sewage Disposal System Construction Permit PAGE of Commonwealth of Virginia i Heatth Department De artmentot Health .~ _ Identification Number C" ~/~/rO-~~~~ -~`~~t~< < ~'- Health Department Mae RefarenrP li w . O~ - / - l / General Information New Repair ^ Expanded ^ Condition9t ^ FHA ^ VA ^ Case No. Based on the application for a sewage disposal system construction permit tiled in accordance with Section 3.13.01, a nst uction perm is her by issued ~ Owner i Telephone ~G~ -~~~~ Address ~~Z ' For aType -= Sewage disposal system which is to be constructed on/at 7 .~ .~-... ~_ ~ ~sc- Subdivislon Section ock Lot or estimated water use ~ ~~~ DESIGN NOTE: INSPECTION RESULTS Water supply; existing: (describe) Ater supQ location: atisfactory yes ^ no ^ comments To be installed: class - G G. W. 2 Received: yes ^ no ^ not applicable ^ cased ~~' routed -?~' Building sewer: ~, ~' `~ ~. I D P Building sewer: yes ^ no ^ comments . . VC 40, or equivalent. Satisfactory Slope 1.25" per 10' (minimum). ^ Other Septic tank: Capacity ~~~ gals. (minimum). Pr~treatmsnt unit: yes ^ no ^ comments ^ Other Satisfactory Iniet-outlet structure: Inlet-outlet structure: yes ^ no ^ comments PVC 40, 4" tees or equivalent. Satisfactory ^ Other Pump and pump station: pump S pump station: yes ^ no ^ comments No ~ Yes ^ des r b and show design. Satisfactory if yes: Gravity mains: 3" or larger I.D., minimum 6" fall per Conveyance method: yes ^ no ^ comments 100', 1500 Ib. crush strength or equivalent. Satisfactory ^ Other Dfatrtbutlon box: P ~~ Distribution box: yes ^ no ^ comments recast concrete with ports. Satisfactory ^ Other Header lines: Header lines: yes ^ no ^ comments Material: 4" I.D. 1500 1b. crush strength plastic or equiva- Satisfactory lent from distribution box to 2' into absorption trench. Slope 2" minimum. rl Other Percolation lines: Psr+colation lines: yes ^ no ^ comments Gravity 4" plastic 1000 Ib. per foot bearing load or Satisfactory equivalent, slope 2" 4" (min. max.) per 100'. ^ Other Absorption trenches: Square ft, required ~-~~~: depth from group su e rf~c Absorption trenches: Satisfactory yes ^ no ^ comments ~ ~ to bottom of trench ~" ;aggregate size _`~~~ Trench bottom slo e -~ ' ~' 1 /Oo' p center to center spacing ~~' '-;-trench width -~ ~~I ~ bat Depth of aggregate ~3 " e Inspected and approved by: Trench length _..~: Number of trenches _~ ~~~~ Owner address Plronv Location • Weli Dsle • General Inlorrnallort Drilling Method Oepllt to Bedrock S-atic Water ~evei Well Dlsirtleclecl (Y or N) Ca ~Irtg From _ to Size Malerlal Weigltl/Schedule Gravel Peck Frorn to Grout From to Bore t-lole Size Type Method water Zones or Screened Intervril~ /~ - .G. VUI i PerrnN --- - VWCE3 Pertnll • -- -- - ----- -- WVC810 --..... . •----- Courtly - - - Dale Conrlrieled YlelrJ _ _ (GPM) - Slattlilid Water level- Disirrleclarrl Used From _ Io Size _Malerlal Welylrt/Schedule Frorn to Frorn _ to Bore Ilde Size Type Method Total Uepllr of Well _ l enytlr of Test __ ~ - f tarural Flow (Kale) ----- ~ - Arrtou-d Used -~--• ~-- - - Frorn __ to __ ___ _ _ Size _ Malerlal _ Weight%Schedule Fronr Io Front ___ Iv ____ _ _ Bore hole Size T Yne _.. Meli rod ---- ---- From to Frorn to _ Frorn to _ ___ _ _ Mesa Slze Dlam. Mesh Size Dlam. Mesft 8lze _ Dlarrt. From to Frorn to Frorn to _ Mesh Size Dlam. Mesh Slze Dlam. Mesh Slze Otarn. ' Utz Drwla • Private Well: Domestic Agricultural IrrcJuslrlal Monflorlny _ ' Public Well: Cornmuntly lJon Cornmunlty Corttrnortweallh of Virggirtla Uniform Water Well Corttpielion Report iax Map ID I N- .Z_ • la 't, a \ ~ W V~~_~ `.~-~ ~g I s f~:iAa J II I'~ v I v ~ v I1 O 1 3 U\ h ~` \ "\ ~~c.°~i h Y ~ C• • OU G~t a COYJ~ o~ ;~ c ` v oe~ w q .. a ~ =euee`o a/a~ c ~ ~ " ~~ p " n e~ T +so~e? . tee., r,r° oS' oZ+ a ~ E sO ` ~ ~i .~.. a ' f ~e ~ ~ i ~ T e ~ > w ° O q r V~N~ Cyl .+~upo` e!! 1. ~~ c ~ a o ~ ~ e °C>t~~ ` ~ozc o a o o , y~ Wn'bh np4 ^ ~ . °~ ~° N ~`e ,` R~$ ~ ~n= ~c~ ~~~ am s.a5~`^ a~<~VV ~ :m'iio~ W ~ ^ y~ ~j ~.'~ ! p p r: ~ ~ a N V ~ ~ N 0 M `~~f V ^ d ~ ~~ ~ 4 ~ N b n ~ m N ~ ~ s N 4 0 . ~ pp t ~ ~ ~ '~ ~ N N ~ ~ ~ g M O ~ m a a ~ O 5 O d ~ h ~ h r. O O p V ~ .y p h ~ r. M '~ M °pp~ ^ W O °' ' O V ~ ? 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J 1 '„ ', y ~ 4;' ~ '` y»~ .+ J o ~ ~i o J ~ rr..q 3. ~ _ ~ .. .8190/~Ng^ L9/Y~ /1\ WW d~ m _S pgj Z i~p~pc~~2` exO~a ~ ~ zr e < ~ .r,~ira> V 2~$~}${for g ~ ~°b~ Y~3 ~=S~~r$c a~.e=Z ~ ~ `gua o I<o ~puW <o rz a~:'' '~ _~~ ~ ~ ~° a a Imo. `~°~ ~ c o dioa3l ~~~i~€ .°~~ \ ~ ~'oi~ ~'~~~ S rid ~ ~~ d~ s ~~ s ~ ~~° ~~gc g31 o S ~ ~~~~~~ ~ ~~~ a` y 3r ~. s; ~ I a » } ,~ -psi ~ •5 - }~ ~ ~ ~~~a"~ z §s~ ~. ~ g Y at a 3 0 2.'. .. - ~~; ~ ~3~ W O N ~ v ~, v O ~ ~ ~ N b ~QQ~7~ LLi ~ Q ~ ~ ti ~ ~~wK O~~Q N ~ Q ~ ~ ~ V-Q~ o~ 3~~~ ov"'~ i`ni? ~ ~ ~ O Z ~ 2 W ~ ~~ 8 $ W WJ`~ ~ W ~ ~~w~ ~ . lo• N W W. c m. ~~_ S°m SS O `"--.~' ~ Tep (W~ ~~~ LLWUW SQZ{O m Y r~ ..~s' ~ 3 ~~~ ~_ ~O ~ ~ ~ ,^~ O; ~ aeRR y VV ~ yy $ V ~ p I = M~ y<~ ~N ¢ Wl ~ > C]~ ~l ~ _ T ^^ee ~ A~ F ~g g~ k ~~ ~ ~;~ ~ 3~~ M < W ~~ ~~ rl~ ~ ~ ~ ~ Q ~ ~ ~~ ~ ~ J e ~'~ ~ u ~~ ~ ~~ ~ ~ ~ R a ~[ _ g ~ "` I w 1t ~_~. Y.ss Po '~' /,dl' . ~- ~~~ i -•. O~W CFcE~Ke I o ;=R HI..' `wL~~-r ': ~`Va.. t'f~ n:~'. ~d•OGc CO ~v~~vSUR~iitiCE~_ ~' ~e o~ i.A~ ~-`~tA OOEN VGILEY ~'~ ~ Q>DQ~~ WRGROV_ x1100^ (y I 1 ti SCI 9 a~ I 1 .~ ... O~ -MDIM i ~y 7~ H1T~+Xc_ R0 EXt, ti.~. jL''til1AL~ GRID ~ u.^ : ~ _ a~, `c' ~ t ~~ I gAH01H 9 GYM"' `- _ I .. i/~u ~ DK'W~~! S/ l ~~ ly~Bc r:i rtch' i :ONSc.RVA.VCY /' ~ 4 .~ c ~ ~s r ~ ~~~~ O 'mod ~ vEV' _ ,-~,--~: VICINITY MAP ~;~~ '/ °''""~1' - - .z... ~~--~2e H --~.. NORTH i i i i i s~~ M i _ ~' * DEPARTMEN'T' OF PLAN1VIn'G JANE ALLISON PARKER AND ZONING SPECIAL USE PERMIT .~ ,,, 66.04- t - t 1 . ~~ COUNTY OF RO: NOKE DEPT . OF PLANNfNG AND ZONING 3738 5ram~i~tcn Ave. S'+`+, - -• P.O. box 2°800 ROanoke. VA 240 i 8 (703) 772-2008 FAX (703) 772-2030 Fcr sta. %~ use only a=r:i a;icn fee. I rCi~ ~~s'=-+/r'1 s~ I ;,'.aeards issued: ~ 3C5 cafe: Case N~rnber. _ - €::€. €~I Check type of application filed (check ail that apply}: C't] REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Develop~:er.t ~uthori[y of Roanoe County Phone: (~0/;) 7 i!;- 1197 Address: P.O. Box 20068, 1919 Electric Rd. , Roano'.{e, VA Zip Code: 2018 Owner's name: ~ See attached sheets Phone' Zip Code: ~ Address: i location of property: Tax Map Number: See ttached sheets ~ ~!- ~ Magisterial District: See attache I , sheets 1 :~ See attached sheets . Community Planning Area: 1 Size of parcel (s}: Existing Zoning: '~ See attached sheets (See acres Existing Land Use: See attached sheets attachment~.{t. '' ~'' ~,,;,:. :~_:: ~R Proposed Zoning: See attached sheets ~ ~ r'-o~staf; Use only Proposed Land Use:. See attached sheets Use Type: Does the parcel meet the minimum tat area, width, and frontage requirer„ents of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum c: iteria for the request=_d Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro~~ete~ with this request? YES NO I :::;, ~ Variance of Section(s) of the Roanoke Cc::nty Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOti1PLE T E. NS V -, NS V !l S V Consultation ~ ~ 8 1l2" x 1 1 " concept plan Application fee Application '.<~ Metes and bounds description ~~ Proffers, if applicable Justification `~=~ Water and sewer application Adjoining property owners /hereby terrify that / am either the owner of the property of the owner's agent or contract purchaser and amNacting with the knowledg~~nt o/ t e owner. O net's Signature: ~~ Edward A. ;Vats, Counse naus~ria Lzvelu, me ~+ ~ •y~ of Roanoke County, Virginia .~ j~ `~~ r /- i -' SITE EVALUATION CRITERIA SITE NAME TAX i~L~P ~ M.AGISTERIAL DISTRICT Old Heritage Corporation 87.11-1-1~ Cave Spring SITE LOCATION East side of Starkey Road adjacent to Hunting Hills Country Club SITE SIZE 1.00 acres (approximately) EXISTING LAND USE Single family houses for rent EXISTING ZONII~'G R2 PROPOSED ZONING C1 COMPREHENSIVE PLAl~I DESIGNATION Transition WATER SERVICE 12-inch, on site along Starkey Road SEWER SERVICE 10-inch, off site at north end of property ROAD ACCESS Fronts on Starkey Road (State Route 904) ECONOMIC DEVELOPMENT STRATEGY COMMENTS ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Make C1 zoning boundary conform to property line to assist in marketing a 9.78 acre office site. PLANNING COMMITTEE.~'IDA SUBCOMMITTEE COMMENTS RECOMMENDATION 13 ~ ~1 ~~ C.. - C ~T~` r ~ -• ~ ~ 'c3~~ S J1'~,y SRT i~ Slte IIame: Oar ~ ' T ~ ~ r ,, r ,,~~ ~~ ~~~ '° o,~~~._ b ~ 'r~.p~,~.~ ,, ~` ~~. ~= j Starkey Road /'6TCMEN ~t 19~~S ~~~.E.-~~~~ ~~C'~~aC3 c' n v t- ~= ° y '~ ~ ~ Sx cap ~ '~. CI.~J R0a "'~ °~ ~ h ~~ "'}`' f~,r ~ ~ ~ q~, -t Old Heritage Corporation s ~ oPO f I y ~CS.aa ,~ : o R ~' ~;? a s- - ~ - Tax Map Numbers: Request: 87.11-1-15 R-2 to C-1 1.00 (A) ._ ____ COUNTY OF RO ^ NOKE DEPT . OF PLANNING A,ND ZONING 3738 Erambl~tcn Ave. S'.'+ ~ • P.O. Eox 2°E00 Roanoke. VA 24018 1703) 772-2000 FAX 1703) 772-2030 rC/ Sicii~ US2 Only ~~ ~ z.~ii a:ien :ee: rCr~Z~.~:=:.~ii ~..--.~ ;,iaca:ds issued: 13C5 cb:e: Check type of application filed (chec'~c all that apply): l~ REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial DevelopWent ~uthority of Roanoke County Phone: ~~0,') i ~~'- Address: P.O. Box 20068, 1919 Electric Rd., Roanoke, VA Zip Code: 1197 2.018 Owner's name: Phone: Address: See attached sheets Zip de: ~~ ~r ~~ location of property: Tax Map Number: See attached s, r ~ .... tt hed sheets S hlagisteria! District: See attached sheet ee a ac Community Planning Area: Size of parcel (s): Existing Zoning: •"'~ ~%`~attached sheets (See acres E ' . ~r J .~ ~~ / See attached sheets attachmen ~.ft. ~`"~`' ~;;:; .t~• Proposed Zoning: See attached sheets rorStaNUse only Proposed Land Use:. See attached sheets use Type: Does the parcel meet the minimum lot area, width, and frontage requirer-~ents of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED F1RST. Does the parcel meet the minimum criteria for the requested Use Type? Y'cS NO IF N0, A VARIANCE IS REQUIRED FIRST . If rezoning request, are conditions being pro„erec' v~ith this request? YES NO f~ 3." .. f.~f~......... Variance of Section(s) of the Roanoke Ccunty Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICA i ION ~V1LL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INC0~~IPLETE. us v _~, rvs v R s v Consultation ~ ~ 8 1 /2" x 1 1 " concept plan Application fee Application `~:`,-< Metes and bounds description `~ Proffers, if applicable Justification ~°?~~ Water and sewer application Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge~d consent oft a owner. Owner's Signature: •'LGzGG~9 ~~ r c~ Edward A. Natc, Counsel, J.ndus~riat uavelupm~n~ ~+~~<<~•~~y of Roanoke County, Virginia .' f ,y y SITE EVALUATION- CRITERIA SITE NA.I~ TAX ~iAP m MAGISTERIAL DISTRICT F&W--Valley Gateway X0.01-1-5 Hollins SITE LOCATION Southeast side of Route 460, south side of Carson Road; northwest side of Lowe Farm Road SITE SIZE 22.59 acres EXISTING LAND USE Vacant EXISTING ZONING I 1 C PROPOSED ZONING C2 CO,PREHENSIVE PLAN DESIGNATION Principal Industrial WATER SERVICE .r 12-inch water line through site SEWER SERVICE 16-inch sewer service through site ROAD ACCESS Route 460 ECONOMIC DEVELOPMENT STRATEGY COMI~fENTS 1992-94 Economic Development Strategy recommends rezoning of sites for commercial/retail uses to support growth of retail economic sector. ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Implement concept plan for proposed commercial development along frontage. Separation of commercial and industrial areas on Valley Gateway. This rezoning request would increase commercial zoned frontage. PLANNING COMMITTEE/IDA SL'BCO>VMTTEE COMMENTS RECOMMENDATION 14 SITE EVALUATION CRITERIA ~-~- y SITE NAME TAX ~IAP " MAGISTERIAL DISTRICT F&W 50.01-1-x.2,5.3 Hollins SITE LOCATION Southeast side of Route 460, south side of Carson Road SITE SIZE 3.77 acres EXISTING LAND USE Vacant EXISTING ZONING C1 PROPOSED ZONING C2 COMPREHENSIVE PLAN DESIGNATION Principal Industrial WATER SERVICE 12-inch water service through site SEWER SERVICE New sewer service to be extended along Carson Road ROAD ACCESS Frontage access to Route 460 ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Economic Development Strategy recommends rezoning of sites for commercial/retail uses to support growth of retail economic sector. ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Combine small parcels in larger potential commercial area along Route 460 frontage PLANNING COIVIMITTEE/IDA SUBCOMMITTEE COMMENTS RECOMMENDATION 15 ,~ ~ ~:~~ . ,~ L9 C~ ~a. 0'10 ~ , ~ Y ,~ I ~ ~ 9Q 1 ~ ROaMCx:~::~`.`'~~'.~. C_V~rt~ . B., fCRWOUS?IRY~.:'t . ,TQ~ (~~~ \~-``.,- ~ Site name: ~~..J/ / 'q /~~./ I .~._ ~ t \ _ Roue 460 Fast Corridor I ( - 11 ~ r 1I,;e0 .~ ..R r10 Al r.Y~ R fQ03 '\ ~~ lsu ~ssa-0.iysw~ n o,l.. .> ~~ _- r ~ ...,~-. O ,~ (--.. .~. ~ ~ ~. ~~~~. ~- ~ ~ ~ ~., a a~ :T2/ i~~ -~~ .~/ r LZ 1 / ~ 27 / 'oJ I.]~ rDas 11~ • s =,1 ~l~ 1.]14 ~I 7]] 4 I ~/ ., / ~~~~ O s ~' * _~ rid` Lo]4 \ 1 l J*ar sP ' ` ]]Z 4101 :It'0 ]01 ~a tCl S 4C~ n _ . . . ~ Z4 ., ' ~ ,Y' t ' ~ Z ~ ~ •\ r~ a.]]4. R'ck. IQ ]I'4 l y ] ]~4 J fr Lcr / i1 yip tOCaa M 1.04 ~ :/ rf~ $ ~ ? -/• 4 ~ ~r ~•ag / Tax Map Numbers: Request: 50.01-1-5 (pt) I-1C to C-2 22.59 50.01-1-5.2 C-1 to C-2 2.77 50.01-1-5.3 C-1 to C-2 1.0 -- COUNTY OF RO:,NOKE DEPT . OF PLANNING AND ZONING 3738 6rmbl_tcn Ave. S'.'/ P.O. box 29800 - Roanok°. V.-. 2=~ I a (7031 772-2asa FAx (703) 772-200 17 ".~ Fc ,'~~j/sit/Qa(('~`; use je e ~ l//y7l{'? /j /L/ 3;' / / r•; / 9W `iv°1 `}:mil z_rii a;icn `e _. _ I=Ci~Z:. ca;,;~ ~iaca:ds issued: I/3//~C5 ca:~// ' Case \l:^~J _.. :1 /.-_~~ Y/7 ~J r ~ ... ~~P ,F~~~~~ Check type of application filed (check all that apply): C REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Develop:~ent ~uthoiity of Roanoe County phone: (504) 7i4- Address: P.O. Bos 20068, 1919 Electri c Rd. , Roano'::e, V3 Zip Code: 119? 24018 Owner's name: Phone: See attached sheets ~~j ~~ Zip Code: Address: Location of propery: ~ Tax Iviap Number: See attached sheets C~~ See attached sheets IVlagisteriat District: Sep attached h et Community Planning Area: Size of p reel (s): Existing Zoning: -+ See attached sheets (Se , ~ acres Existing Land Use: See attached sheets attachmen ~.ft. _ "~`` -~. f-~~ ~ ~`~:'. ~~R i~~.- . . Proposed Zoning: See attached sheets ~~ .i-or'SraNUse Only.. Proposed Land Use:. See attached sheets ~~.J use Type: Does the parcel meet the minimum lot area, width, and frontage requirer,ents of the requested district? YES NO IF Iv'O, A VARIANCE IS REQUIRED FIRST . Does the parcel meet the minimum Grit=ria for t`e requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro~~erec' with this request? YES NO ~ . ~ :.. f~~ ..... ........ ...... Variance of Section(s) of the Roanoke County Zoning Ordinance in order LO: Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT 6E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. us v ~~ ws v ~ s v Consultation / ~ 8 1 /2" x 1 1 ' concept plan Application fee Application `~- Metes and bounds description ~ Proffers, if applicable Justification '~?: V'/ater and sewer application Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edged consent oft a owner. Owner's Signature: .'LGzGG~~9 ~~ >"~ i Edward A. Nacc, Couns~dus trial L2VG'lUU(i1CLll nUUWilLy of Roanoke County, Virginia ~~~ SITE EVALUATION CRITERIA SITE NAME TAX I~1AP n MAGISTERIAL DISTRICT Industrial Development Authority 64.02-2-50 Catawba SITE LOCATION North side of Valley TechPark, adjacent to entrance road and Route 11/460 SITE SIZE 2.0 acres ~ ~~ ~,~ ~ ~} l~ ~ ~ EXISTING LAND USE Single family residence EXISTING ZONING R1 PROPOSED ZONING COMPREHENSIVE PLAN DESIGNATION Principal Industrial WATER SERVICE On site, 12-inch service SEWER SERVICE On site, 12-inch service ROAD ACCESS Route 11/460 -~ ~ lM ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Strategy calls for development of Valley TechPark as an industrial park ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Property purchased at entrance of Valley TechPark. Former residence was demolished. Need to rezone to include within industrial park boundaries. PLANNING CO)VIlVIITTEE/IDA SUBCOMMITTEE COMMENTS RECOMMENDATION r ~'~ - ~ c~ .~a ---- 28 ~ ~ -~ _ ~~~ y-~~Jp~^- .L,,,!~ ~', t', ~ . Site name: ~--~ -. ;,r`1 ,, :03'~ ~- •19~a~`- ~ I Valley TechPark ~~`a ~~ - 640: ~/f V ~ w ..i at_E QA. ~\~ 710 ~ -- s . - .- 'i'•'. _ ~*=-. __ _.`.- `jam ;ic .:; - - ~ _ _ .y t i-r. - v~~_ .~•. - - -~ _ - - - _ - '•` .f . - - -'~ . - - `~~ • 1 ~. / ~ ~ \\~ t ~ a„ ~ - c~ a "= , 4 \ 7 - O ~ = i uir - '1 a y ..a f At 1 •+'o .iii` ~ ~~t i.Uti I~tOI 1Z` ~ ~ LlQ4O I, Slt S.w J•ttl J~ ~- lY y~~• ~ ~ 1 ~ -101 ~ AL 11 ~~ ~~ ..,, .-~•1" 3• W Y Cf. T~ `-~. L~24tC3 \\\\\ ~1.6ti\ \ It LaJ<tc vf.a an as ~^ ` ~ • I • 2a 1 z* t~ Il a ~ : r A ~ ; ... ~ I ~-~ 1 ~. ~, ~ riJ. R. TIC ` 2~7 I b ~ ~ ~ y a I ~ n . 1 rn 2 ` as •7 }... sit lT7Je uzr . o..• 1 ~,r Y•~ 23 T.~~ . J~--•-~ ~ ~ .~ .~ n• s i .• • ~ O ~ 2G ........i n...,...~ . w.rw.. 0.~ r..*..,. , ~_~ /, /. J ~ sm ~. Tax Map Numbers: Request: • -- -2 2 acres - - 64.02-2-9 pt Rezone C-1 to I-2 6.00 (A) -~ -- - - COUNTY OF ROANOKE DEPT . OF PLANNING AND ZONING 3738 6rambletcn Ave. S'.'J P.O. box 2°800 Roanoke, VA 24018 (703) 772-2068 FAX (703} 772-2030 ~ 7 z:;.ii a;ion fee: I ?C,•'3Z:, da- ;,!aeards issued: dOS date: Case Number: ~~r ~ n`-'~- ~~~~~<~PP.~~ ~~~"~ Check type of application filed (check all that apply}: C~ REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development authority of Roano~e County Phone: (~04) i 74- Address: P.O. Box 20068, 1919 Electric Rd., Roano'.{e, VA Zip Code: llo~ 24018 Owner's name: r Phone: Address: See attached sheets ~~ ~ ~~ Zip Code: Location of property: Tax Map Number: See attached sh t ~ ~~~' See attached sheets hlagisterial District: See attached sheet Community Planning Area: Size of arcel (s): Existing Zoning: ~--• See attached sheets (See t /~ acres attachment~•ft. Existing Land Use: See attached sheets ~`~`~. . . .. Proposed Zoning: See attached sheets ~'~~ .ro~ SlaNUse On/y~ Proposed Land Use: " See attached sheets Use Type: Does the parcel meet the minimum lot area, width, and frontage requirer,ents of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST . Does the parcel meet the minimum criteria for the r=_quest=_d Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pfOiicre~ v~ith this request? YES NO €f . Variance of Sections} of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCO<ViPLETE. NS V -' NS V R"S V Consultation ~ ~ 8 1 /2" x 1 1 ' concept plan Application fee Application ~-,< Metes and bounds description ~ Proffers, if applicable Justification ~~< Water and server application Adjoining property owners /hereby ce(ti(y that / am eilhe( the owner of the prope(ty or the owne('s agent of contact purchase( and am acting with the knowledge~d c'-o-ns~ent oft a owner. Owner's Signature: •'LG~GC!z~ ~ , C~ ~~ Edward A. Natt, Counsel, Industrial uzvelopmen~ nuuwc~~y of Roanoke County, Virginia ,~ •~- s SITE EVALUATION CRITERIA SITE I~TA~ME TAX ~1AP # MAGISTERIAL DISTRICT Helen Cox Richards 64.02-2-9 (part) Catawba SITE LOCATION North side of Valley TechPark between property line and creek SITE SIZE 6 acres EXISTING LAND USE Vacant EXISTNG ZONING C1 PROPOSED ZONING °I•),, ~'"'~C/ COMPREHENSIVE PLAN DESIGNATION Development/Principal Industrial WATER SERVICE 8-inch water in Valley TechPark to the south SEWER SERVICE _ __.. 12-inch sewer line under construction adjacent to site ROAD ACCESS No direct access to Route 11/460. Desirable access to this site is through Valley TechPark. ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Strategy calls for development of Valley TechPark as an industrial park. ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Include within industrial zoning area for expansion of Valley TechPark. PLANNING COMMITTEE/IDA SUBCOMMITTEE COMMENTS RECOMMENDATION 29 -` ~~.- =vvc~>~~=. ~ , ~nV VOO \C.~~VM.'~'. bT^ ~V F~'a~ ~ A. •7v3'~ V 1L ,-. _. Tn •l~/ QI.E OR. 710 ~~ ~ t _1 f ~ ~~ i ~ ~~ i C B .L n~. `0 1>`' r '~;.~ ' .G ~,7 1 1 • /' \.\ 1 i -' S Site name: ~/- .~ Valley TecllPark - .'~.4: - '~ - - - - - ,yea..-~ ~- - :3?.~= _.~{•" - •~ _ - _ ! b, _ • °" ae 1 O I.f~as ~ `iar ~• ~ IJ`:L w' ~ va 9 d.l ~ • .fo .' ~ ~! T.oO ae iO1 192 as ~ ~ ' S~ ~ ~ 2«..~cl ~~ _ Lu y~i• ~ ~_ ~~ ~• •~~1 At ~ ~ ~ _ - Cl - --- -- .. - o -~~ ~ ~. ~~ ~ o T- ~. --~- L:=t~~n ~~ 2.Aae 10 LTt.~ 1114 A G ~1/ _ ~ I I ~ I ~- `~ ~ 2~ L Z. tl 2b ., i' a.n . ~'~ ! '~ O~ a•ia. fi- T~OI 3 - - "~ a ~ 3215 71 ( ~ a~)~ \ b 111 - T.N.. ~+ ~ i~~• ~>, ~ =t.~\ ~ o \~ I...rV../ O.. ~i~ b~ rq.rv '_ Z eo sa sT s•., sa lTlFe t3=as 1.O as r ~ ~~ ~ .4 ,..... _.~- ~ ~. -~ / Tax Map Numbers: ~ Request: 64.02-2-50 pt Rezone R-1 to I-2 2 acres _ 64.02-2-9 pt Rezone C-1 to I-2 6.00 (A) -- --- - r'"7 County of Roanoke Department of Planning and Zoning Memorandum T0: Board of Supervisors FROM: Jon Hartley DATE: August 17, 1995 RE: Revisions to the Floodplain Maps and Provisions of the Zoning Ordinance We have been advised by the Federal Emergency Management Agency (FEMA) that minor revisions must be made to the floodplain provisions within our Zoning Ordinance prior to October 18, 1995. The revisions, in draft form, are attached and address the following areas: 1) The County proposed and FEMA has approved the revision of the floodway boundary along West Riverside Drive in the vicinity of Duiguids Lane. Attachment A reflects the revised cross sections for this area. 2) Revision to regulate the placement of recreational vehicles (RV's) in floodprone areas as required by the 1992 amendments to the National Flood Insurance Act. 31 Minor revisions to the definitions and administrative provisions recommended by FEMA to comply with their requirements. These revisions have been mandated in order to maintain eligibility of the County in the National Flood Insurance Program. With the exception of regulating the placement of RV's, these changes are minor in nature and legislate at the County level current administrative practices that have been followed for some time. The new requirements for RVs will require public education, but can otherwise be incorporated into the unlicensed vehicle and zoning enforcement functions of this office. ~° / DRAFT REVISIONS TO THE FLOODPLAIN PROVISIONS OF THE ROANOKE COUNTY ZONING ORDINANCE ARTICLE II DEFINITIONS AND USE TYPES SEC. 30-28 DEFINITIONS FLOOD - A general and temporary inundation of normally dry land areas. FLOOD, ONE HUNDRED YEAR - A flood that, on the average, is likely to occur once every 100 years (i.e., that has a one percent chance of occurring each year, although the flood may occur in any yea) ;;;;e~-;;one.;;hunr.,.,.;~r....,;, ....:,,,,,_,_: a>~~..;:.r..~~err:..~c~.> t~s~Y~~;b;as ~.;;ftood., FLOODWAY - . . .The.;channel..o~.~.rwer..nr:;other 1 August 17, 1995 OWES' E(L43C3~~'Che floor ©~ the Iowest;eneic~sed ~reaf~r~oCc~d~ng ~asemec~t) ~-/ - 7 SEC. 30-74 FO FLOODPLAIN OVERLAY DISTRICT Sec. 30-74-4 Delineation of Areas (A) The various floodplain areas shall include areas subject to inundation by waters of the 100 year flood. The primary basis for the delineation of these areas shall be the Flood Insurance Study for Roanoke County prepared by the Federal ..................................... ..................................... Emergency Management Agency, dated October 15, 1993si~de. These areas are more specifically defined as follows: Sec. 30-74-7 Floodplain Area Provisions, Generally ~~~'<'~"he olsv~tEo'r~ of the ono ~-u~dred Yoar flood i= »»>~A11:~rocto~~io~rti~l:ueh~cle~ lacatetf ~n :FEMA des noted fi'(ac,d la£n shat) e~thet: 2 August 17, 1995 /~' / Sec. 30-74-12 Existing Structures in Floodplain Areas (A) A structure or use of a structure or premises which lawfully existing before the enactment of these provisions, but which is not in conformity with these provisions may be continued subject to the following conditions: 1. Existing structures and/or uses located in the Floodway shall not be expanded or enlarged (unless the effect of the proposed expansion or enlargement on flood heights is fully offset by accompanying improvements. 2. Any modification, alteration, repair, reconstruction, or improvement of any kind to a structure and/or use located in any floodplain area to an extent or amount of 50 percent or more of its market value, shall be undertaken only in full compliance with the Virginia Uniform Statewide Building Code. 3 August 17, 1995 ~` ATTA C:~NT RESULTS OF REFINEMENT ARID REA,~IALYSIS OF DATA NEAR DUIGUIDS LANE CROSSING OF ROP,DIOKE RIVER--SUBSTITUTE DATA FOR TABLE 4, PAGES 32 & 33 -- ROANOKE COUNTY FLOOD INSURANCE STUDY REPORT DATED OCTOBER 15, 1993. DATA EXTRACTED FROM ROPu~70KE COUNTY FLOOD INSURANCE REPORT DATED OCTOBER 15, 1993 FOR COM PARATIVE PURPOSES. CROSS ------- FLOODWAY ------- WATER SURFACE ELEVATION SECTION DISTANCE WIDTH SECTION MEAN WITH WITHOUT DIFFERENCE AREA VELOCITY FLOODWAY FLOODWAY Y 1,969,211 400. 2890. 11.1 1040.7 1039.7 1.0 2 1,974,121 590. 4157. 7.7 1053.3 1052.8 .5 AA 1,983,611 500. 4178. 7.7 1078.8 1078.5 .3 ----- - DATA EXTRACTED FROM REVISED H YDROLOGIC MODEL dat ed JANUARY 1994 ---- CROSS ------- FLOODWAY ------- WATER SURFACE ELEVATION SECTION DISTANCE WIDTH SECTION MEAN WITH WITHOUT DIFFERENCE AREA VELOCITY FLOODWAY FLOODWAY Y 1,969,211 400. 2890. 11.1 .1040.7 1039.7 1.0 Z 1,974,121 430. 3901. 8.2 1053.9 1052.9 1.0 AA 1,983,611 500. 4177. 7.7 1078.8 1078.5 .3 ~, .. ACTION NO. ITEM NO. _ + AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME; NAMELY THE WHEELER WELL LOT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of an ordinance to sell a surplus well lot, in response to the receipt of offers for same. BACKGROUND' On October 25, 1994, the Board adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the annual advertisement and publication of the surplus real estate list, inviting bids from the public. This notice and list of properties was advertised in the Roanoke Times & World News on April 9, 1995. Once an offer is received, staff submits the offer to the Board of Supervisors in executive session after evaluation by the County Administrator, County Attorney and Property Manager. If the Board wishes to proceed, then the County Attorney prepares an appropriate ordinance for first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. The identity of the offerors) and the amount, terms or conditions of the offer(s) or bid(s) shall be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. 1 . ~ ._-~ SUMMARY OF INFORMATION: The County received offers for surplus real estate. The parcel of real estate is identified as follows: Wheeler Tax Map Parcel No. 87.11-3-28 FISCAL IMPACTS' Pursuant to Section 16.01 of the Roanoke County Charter, the proceeds from the sale of capital facilities, including real estate, shall be paid into capital facility accounts and expended therefrom solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to realestsurplus.lst Motion by Eddy Johnson Kohinke Nickens Minnix No Yes Abs 2 .. ~ ~_ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND AN ACCEPTING OFFER FOR THE SALE OF SAME; NAMELY THE WHEELER WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available -for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on August 22, 1995; and a second reading was held on September 12, 1995, concerning the disposition of the following parcel of real estate identified as follows: Wheeler Well Lot Tax Map Parcel No. 87.11-3-28 4. That offers-for said properties having been received, the offer of to purchase this property for the sum of Dollars is hereby accepted/rejected. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of 1 T -/ this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. agenda.realest.surplus. frm 2 ACTION # ITEM NUMBER Z- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: First Reading of Ordinance to Vacate a 12-foot Sanitary Sewer Line Easement Located at 5210 Springlawn Avenue COUNTY ADMINISTRATOR'S COMMENTS: ~~~cz~~~ ~.,~-~ BACKGROUND: A twelve-foot (12') wide sanitary. sewer easement was dedicated to Roanoke County with the development of Springlawn Subdivision in 1960. The easement was recorded in Deed Book 647, Page 476. In 1977 the original sewer line was replaced and a new twenty-foot (20') wide sewer easement was obtained (Deed Book 1074, Page 655). SUMMARY OF INFORMATION: David N. and Tamera L. Monroe, husband and wife, have requested that the Board of Supervisors of Roanoke County, Virginia vacate the portion of the 12-foot (12') sanitary sewer line easement located at 5210 Springlawn Avenue Lot 8, Block 1, Map of Springlawn, Tax Map No. 86.12-01-38. Mr. and Mrs. Monroe would like to build a garage in their back yard in the area occupied by the twelve-foot (12') easement. An Ordinance authorizing the vacation of the existing 12-foot (12') sanitary sewer easement is attached. FISCAL IMPACT: As a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, David N. and Tamera L. Monroe. STAFF RECOMMENDATION: ~~ Because the Roanoke County Utility Department has no further use for the twelve-foot (12') sewer easement, staff recommends that the Board of Supervisors conduct the first reading of an Ordinance authorizing the vacation of said easement to allow Mr. and Mrs. Monroe to construct their garage. SUBMITTED BY: APPROVED: ~ ~_ Gary Rob son, P.E. Elmer C. Hodge Utility Dir ctor County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson _ _ Kohinke _ _ _ Minnix _ _ _ Nickens A1ow 412 FogM~Rt~Y F>RGP!_1~T~ pa -~....--~,r,.~_... ELB~'+~i' 81.41~11CE).JSI.IIP ~r~ 1~ ~' bOK ~''A~•~ -Y~• ?ly It ~,p x~~~' ~ ~ k yJ O~~a4 ~~•+•r' sir 16.35 A~1ri1.6 c`- ~• ., .a~~ Itaou lu ~"~ ~ ,,a cosec. ~~-•~ ~~ x ~•~~ X47 LOT 9 ~ ~ x ~~~ `~,~' ~~`' ~ ~`~, ~~_ 1 T` j O.•~g0 ACRE ~ a n.o• ~ x .~.o.to~a5~~• ~• CMAIN 1.1WK I 0 PECK b Ct=1•tCF RA ~- $•v3'~2« i~39'2gA' s1.5o u~~. K A>~.s 27.59' j 1 sTOetrt C1d'O,~ 55.0 1•gq•W I ~ E~RICK $,. VIAIYL ~ 5' I a sto/..tm, owa~~tAiU in CO ~ c,y uJO. ~3~10 M 1 ~tY~elc Ate` ~ a9.6' Mt ~ j e rear../ ~ 41~• ~.11.1>~ I .t• (~ ~ 1$ i C~ ~ lJ~ P I p! 3 ~ p (9 ~ ~ ~ pA N m P w ~~ aa' r! m a ~ ., ARCS a 55.10' T u taT~. ml''r' ~~~,~ S P R 11JC~ L.4W f~1 Av~1.~L1 ~ RE>=ERENC~: 5a taJW p g• 4 F'~.49 1.1CST~ : T>•~ Su~~~cr Pptop~~Y -9 Lxq-r~ ly Ft,.aoa ItJeuaas.ta~ Zola "C'• rA•s D~sl~siq-r~r, gc THe S~CR~TAR`~ OFx NOUZI---G ~4t.,td ~iRBAtia D~vtt..c~v+„t~Y BuRVEY ~ot~ uc~v II u N• ~ TAMERA -~1'~'~ ~L o~ ~~- 8 ~-- MO?~,I RUB iN~ a LESS ~ Bt_ocr,C 1 , ~,i~aP qF sF•tzt~GL.e,xr>J ROA--JOKE COU1.tiT`r ~ V1s~C^~,ItJ14 O<ICATE Na ~ 1070 ~,~ sa.4~.E : 1" . ao' .41~IU i~ IS92. CLGZ:I.1~tED L.Al.lq SURV~Yp~ >JI~"e.w sue. r. ~.- --- TOTAL P.02 3~ ~~ THIS DEED made this 11th day of February, 1960 by and between JOHbI A. SLOVENSKY, • hereinafter designated as "Developer~j" and the ROANOKE COUNTY SANITATIOCI AUTHORITY, hereinafter designated as "Authority." id I T N E S S E T H THAT WHEREAS the Developerm has purchaseda tract of land designated as: 8.66 Acre tract purchased from Robert A. and Virginia iI. Lester and Edward L. and Marie M. Lester and of record in Deed Boolc 632, Pages 509 and 514, in the Clerk's Office for the Circuit Court of Roanoke County, which the Developer proposes to subdivide as "Springlawn" Subdivision in accordance with a preliminary plan prepared by T. P. Parker, S. C. E., under date of December 1, 1959; and, WHEREAS the Developerm cvi11 cause sanitary sewer lines to be installed within the streets and rights-of-way of the said "Springlawn" Subdivision , as yet unrecorded, in accordance with plans and profiles as prepared by T. P. Parker, S. C. E., under date of January 29, 1960 and to be connected to an existing sewer interceptor line and, WHEREAS said Developezm desires sanitary sewer service within the aforesaid "S~ringlawn", as yet unrecorded, area and desires that the Authority own in fee simple said sewer lines to maintain, operate, and repair the same, and to cause sewage to be discharged into the system owned by said Authority and through it be transmitted to the City of Roanoke Sewage Treatment Plant and there treated and disposed of by the City pursuant to the contract between the City of Roanoke and the County of Roanoke as now in effect for said purpose; and, WHEREAS the Authority is willing to accept title to and ownership of said sewer lines located or to be located within said subdivision streets and to receive sewage through said lines and cause the same to be transmitted to the Roanoke City Sewage treatment Plant in accordance with tiie terms of the aforesaid sewage treatment contract. does NOW, THEREFORE, considering the premises, the said Developer/~ hereby grant, convey, aseiga and transfer in fee simple unto the t'luthority all the sewer lines serving or to serve said "Springlawn", as yet unrecorded, area and lying within the streets or rights-of-way as above noted. ~~ conveyed and assigned unto it and doth agree to accept domestic sewage originating from said area and cause the same to be transmitted and disposed of as hereinabove set out. Inasmuch as the sewer interceptor line to ~•thich the proposed subdivision sewer collector system will be connected was installed at the cost of the Roanoke County School Board, and the Authority has agreed to collect secaer connection fees and rebate the School Board to the extent of 100 per cent of connection fees collected, the Developer agrees that regular sewer connection fees, sewer inspection fees, and sewage service charges as now established or re-established from time to time in accordance with law will be charged by the Authority. BOOk ly~ 0 PAGE~~ 1 .... The Authority on its part doth hereby accept the lines herein granted, This indenture constitutes the entire agreement between the Developer® and the Authority and is to be recorded in the aforesaid Clerk's Office and no other muniment of title to said sewer lines shall be required. WITNESS the following signatures and seals: ,vC~~2 ohn A. Slovens cy STATE OF VIRGINIA ~ To wit: ~-~-y, OF ROANOKE aforesaid, do hereby certify tha 2 a Notary Public in and for the State and John A. Slovensky is whose namem®mnm signed to the foregoing has 1~~~ this day personally appeared before me in my State and ~~ aforesaid, and acknowledged the same. Given under hand thiso~~ day of ~~~L /~~ J. 1[q Commission expires ~~c~~,, °~ ~ / ~ ~O ~. / \No Public State Tax- $____________________ In-the Clerk's Office of the Circuit Court for t County of• County Tax $._.._ .............. Roanoke+, Va. , this.l9_day of_.Q.~,~.~~,,~"'19.~u.Q...thi n ~ was 'Pransfer Fee $__ _____________ presented, and with the Certificate of acknowledgment thereto ---- Clerk's Fee $_,3,.0.0.__ annexed, admitted to record atl,'/_.___o'clock~_____M. writing bearing date of February 11, 1960 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE AUTHORIZING THE VACATION OF A 12-FOOT SANITARY SEWER EASEMENT ACROSS LOT 8, BLOCK 1, MAP OF SPRINGLAWN, AT 5210 SPRINGLAWN AVENUE WHEREAS, by Deed dated February 11, 1960, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 647, page 476, John A. Slovensky conveyed to the Roanoke County Sanitation Department, (predecessor in title to the Board of Supervisors of Roanoke County, Virginia), a sewer line easement, twelve feet (12') in width, across a tract of land owned by Mr. Slovensky, in connection with the sewer system to serve Springlawn Subdivision; and, WHEREAS, John A. Slovensky, subsequently subdivided and developed said tract of land into Springlawn Subdivision, as shown upon the plat dated February 19, 1960, made by T. P. Parker, of record in the aforesaid Clerk's Office, in Plat Book 4, page 49; and, WHEREAS, by deed of easement dated July 14, 1977, and recorded in Deed Book 1074, page 655, a new sewer line easement twenty feet (20') in width was conveyed to the Roanoke County Public Service Authority (predecessor in title to the Roanoke County Board of Supervisors); and, WHEREAS, use of the twelve foot (12') sanitary sewer line and easement has been abandoned and the twenty foot (20') sewer easement was and currently is used to provide service in the area; and, WHEREAS, the petitioners, David N. Monroe and Tamera L. Monroe, husband and wife, are the current owners of Lot 8, Block 1, Map of Springlawn; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate the twelve foot (12') sanitary sewer easement located on said lot; and, WHEREAS, the vacation will be accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 22, 1995; and a second reading was held on September 12, 1995; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That the 12' sanitary sewer easement (Deed Book 647, page 476) across Lot 8, Block 1, Map of Springlawn, in the Cave Spring Magisterial District, owned by David N. Monroe and Tamera L. Monroe, husband and wife, be, and hereby is, vacated; and, 4. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, recordation of documents, shall be the responsibility 2 of the petitioners, David N. Monroe and Tamera L. Monroe, or their successors or assigns; and, 5. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on the date of its adoption. 3 ACTION NO. ITEM NO. ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS VINYARD PARK II PROPERTY OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~.t,~ ~~ EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for an overhead electric service line(s) across Vinyard Park II to provide service to the irrigation system for Vinyard II Soccer Complex. BACKGROUND' Soccer fields and related facilities are being developed on property owned by the Roanoke County Board of Supervisors (Vinyard Park II) which is located in the City of Roanoke and leased to the Roanoke Valley Youth Soccer Club. SUMMARY OF INFORMATION: Installation of electric transmission lines and related improvements is necessary to provide an irrigation system to the soccer fields at Vinyard Park II. Appalachian Power Company (APCO) requires a right of way for the overhead electric line(s) across Vinyard Park II as shown on APCO Drawing No. R-3134, dated July 5, 1995. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. .~ 3 ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line(s) easement as shown on APCO Drawing No. R-3134, dated July 5, 1995, to Appalachian Power Company. (2) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vi ki L. Huff Assistant Coun Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix MAP SECTIONS 3780-231•D48 255•C3 ROANOKE YOUTH SOCCER CLUB Q SOCCER FIELD ~~ J /. ~~~ ,~ ~`r PROPOSED POLE ~'~ C9 231-7501 ¢-' ~, 2/ ''~` `(22S ; f 0 O ~ T ~, PROPOSED POLE ?/ r~ ,~` '~~,255-5047 \ ~ ~ ~o~ '~~ m~ SURFACE ~``~ l2` ~/ ,~~ TREATED o ~2S I ~' }- PARKING N - ~ ~ EXISTING I~ LOT // PROPOSED R/W ~' ~} POLE // 89°52=. 255-5032 ~~~ // PROPO LINOVERHEAD ~/ ~~ ~~ O~ ~ // ~ // ~~ ROANOKE YOUTH // SOCCER CLUB / SOCCER FIELD ~' / ~j ~~ T. D. 665020 // CITY OF ROANOKE, VA ~~ 1 ~~ ~~ ~~ JL 6F'Q~<~y , j/ ~ APPAROANOKN ~~NIA OMPANY Rp ROANOKE DIVISION T8D DEPARTME PROPOSED R IGHT Or WAY ~ON PROPERTY OF VINYARD BOARD OF SUPERVISORS PARK ~ OF ROANOKE COUNTY ~O _Z ~~ rr R.V. M. a-n 7 -5-95 AM. 1Y ~ T. L.M. sc~ NONE 0 l1IElT~_01~~lMEEff DRAWING NO. R - 313 4 ~; w a 52 z U LL O GiD ~909Fi60N12~99 ~~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS VINYARD PARR II PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, soccer fields and related facilities are being developed on property owned by the Roanoke County Board of Supervisors, located in the City of Roanoke, known as Vinyard Park II; and, WHEREAS, Appalachian Power Company (APCO) requires a right of way for an overhead line or lines and related improvements across Vinyard Park II to provide electric service for irrigation of the soccer fields, as shown on APCO Drawing No. R-3134, dated July 5, 1995; and, WHEREAS, the proposed right of way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 22, 1995; and a second reading was held on September 12, 1995. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power -~ Company for the provision of electrical service in connection with development of soccer fields at Vinyard Park II. 3. That donation of a right-of-way for an overhead line(s) and related improvements across Vinyard Park II to provide electric service for irrigation of the soccer fields, as shown on APCO Drawing No. R-3134, dated July 5, 1995, to Appalachian Power Company is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. ACTION # ITEM NUMBER '="T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Ordinance Authorizing Transfer of Cable Television Franchise from Booth American Company to Booth Communications of Virginia, Inc. COUNTY ADMINISTRATOR'S COMMENTS: a~ BACKGROUND' On October 25, 1994, the Board of Supervisors enacted Ordinance 102594-12 which granted Booth American Company of Detroit, Michigan, a franchise to operate a cable television system within a portion of the territorial limits of Roanoke County designated as the "franchise area." In accordance with the terms of this ordinance, a Cable Television Franchise Agreement dated October 28, 1994, was entered into and executed by the County of Roanoke, Virginia and Booth American Company doing business as Salem Cable TV. SUMMARY OF INFORMATION: Booth American Company is currently in the process of changing its corporate structure for financial and tax reasons. As part of this restructuring Booth American has formed a wholly owned subsidiary, Booth Communications of Virginia, Inc., which is intended to own and operate Salem Cable TV. This change in corporate structure will not involve any change in the operation or control of this cable system or any change in personnel. The original franchise granted to Boothe American Company d/b/a Salem Cable TV requires that the Board of Supervisors must consent to any transfer of this franchise. Booth American has formally requested the approval of this transfer to Booth Communications of Virginia. Booth American Company is willing to make such assurances and execute such agreements, including a Guaranty of Performance, on behalf of this new subsidiary as shall assure this Board of its continuing commitment to Roanoke County and Salem Cable TV. ~-y FISCAL IMPACT• None. STAFF RECOMMENDATION: Staff recommends the approval of the ordinance to transfer the franchise previously granted to Booth American Company to its wholly-owned subsidiary, Booth Communications of Virginia, Inc. Respectfully submitted, J s ph B Obenshain S or Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens 1_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION .CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE AUTHORIZING TRANSFER OF CABLE TELEVISION FRANCHISE FROM BOOTH AMERICAN COMPANY TO BOOTH COMMUNICATION OF VIRGINIA, INC. WHEREAS, by Ordinance No. 2308, adopted May 22, 1979, the County of Roanoke granted unto Booth American Company of Detroit, Michigan, doing business as Salem Cable TV, a franchise to operate a community antenna/cable television (CATV) system, which franchise ordinance requires the approval of the Board of Supervisors of the County of Roanoke to any transfer or sale of its franchise rights by Booth American Company; and WHEREAS, by Ordinance 102594-12, adopted October 25, 1994, the County of Roanoke granted unto Booth American Company of Detroit, Michigan, doing business as Salem Cable TV, an extension of the term of this franchise for a term of five (5) years; and WHEREAS, Booth American Company has formed Booth Communications of Virginia, Inc. as a wholly-owned subsidiary corporation for the purpose of owning and operating Salem Cable TV in the franchise area of Roanoke County; and WHEREAS, the first reading of this ordinance was held on August 22, 1995, and the second reading was held on September 12, 1995. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That the assignment of the cable television franchise granted to Booth American Company by Ordinance 102594-12 and of the =-y Cable Television Franchise Agreement dated October 28, 1994, to its wholly owned subsidiary, Booth Communications of Virginia, Inc. is approved. 2. The County Administrator is hereby authorized to execute such agreements, including a Guaranty of Performance, with Booth American Company to carry into effect this transfer all upon such form as shall be approved by the County Attorney. 3. This ordinance shall be in effect from and after its enactment. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE 82295-5 AUTHORIZING THE RELEASE AND RECONVEYANCE OF UTILITY EASEMENTS (SOUTH LOOP WATER TRANSMISSION LINE) TO JAMES W. AND MARY A. MCCADEN, C. JOHN AND JANE P. RENICR, ALLEN R. JR. AND JANE C. BRYANT, ROMAN F. AND FOLLY S. RANODE, BENNIE L. AND JEAN P. WERTZ, WANDA M. RETTLESON, PHYLLI3 A. SECREST, NORMA J. SIGMON WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and, WHEREAS, the first reading of this ordinance was held on July 25, 1995, and the second reading of this ordinance was held on August 22, 1995; and, WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated, due to the realignment of the water transmission line. New easments were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and, WHEREAS, the County having paid a fair market value for these easements, no further payment of consideration is necessary for these transactions; and, WHEREAS, in accordance with the provisions of Section 16.01 of the Roanoke County charter, these easements are hereby declared to be surplus, and are no longer necessary for any other public 1 purposes, and are made available for release and reconveyance back to the original grantors BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the release and reconveyance of the following utility easements to the hereinafter-named parties is hereby authorized and approved: 66.04-1-12.2 66.04-1-13 74.00-1-25 74.00-1-30 & 31 76.03-7-5.1 76.03-3-75 76.03-3-76 & 83 96.02-1-45 James W. and Mary A. McCaden DB 1437 PG 294 C. John and Jane P. Renick DB 1411 PG 28 *(Betram & Clarene P. Spetzler) Allen R. Jr. and Jane C. Bryant DB 1465 PG 1109 Roman F. and Polly S. Kanode DB 1436 PG 134 Bennie L. and Jean P. Wertz DB 1418 PG 1713 Wanda M. Kettleson Phyllis A. Secrest DB 1438 PG 514 DB 1436 PG 1334 DB 1436 PG 1963 Norman J. Sigmon DB 1395 PG 1349 *(Strauss Construction Corp.) *() Represents present property owner. 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix 2 NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: /~~i~C., Brenda J.. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 3 ACTION # ITEM NUMBER ~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Second Reading of Ordinance Authorizing the Release Reconveyance of Utility Easements (South Loop Water Transmission Line) to Original Property Owners COUNTY ADMINISTRATOR'S COMMENTS: (;«er-yy a~'~ BACKGROUND: The Board authorized the Roanoke County Utility Department to acquire easements for the South Loop Transmission Line at its August 11, 1992 and January 25, 1994 meetings. Since that time over 150 easements have been acquired. SUMMARY OF INFORMATION: During the construction of this water line staff has encountered eight (8) instances where the location of the line was adjusted after the original easement document was recorded. In each of these situations the property owner has granted Roanoke County a new easement for the actual location of the water line. As a condition of granting the new easement the property owners, have requested that the original easement be returned. The properties in question and reasons for change are as follows: Tax Map Nos. Grantors Names 66.04-01-12.2 James W. & Mary A. McAden 66.04-01-13 C. John & Jane P. Renick *(Bertram & Clarene P Spetzler) Reason for Change Water line location was changed to avoid Clower property. Same as above. ~- l 74.00-01-25 Allen R., Jr. & Jane Bryant 74.00-O1-30 & 31 Roman F. & Polly Kanode 76.03-07-05.1 Bennie L. & Jean Wertz 76.03-03-75 Wanda M. Kettleson 76.03-03-76 & 83 Phyllis A. Secrest 96.02-01-45 *Norma J. Sigmon (Strauss Construction Corp.) Water line location was shifted to avoid stone wall and paved drive. Same as above. Water line location was changed at contractor's suggestion to minimize deep cut. Same as above. Same as above. Water line was shifted at new owner's request to allow room for construction of stormwater management facilities. *() Represents present property owner. The first reading was held on July 25, 1995. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the ordinance after the second reading authorizing the release reconveyance of utility easements (South Loop Water Transmission Line) to the original property owners. SUBMITTED BY: APPROVED: ~~ Gary Ro ertson, P.E. Elmer C. Hodge Utility irector County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson Referred Kohinke _ _ _ to Minnix _ _ Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE AUTHORIZING THE RELEASE AND RECONVEYANCE OF UTILITY EASEMENTS (SOUTH LOOP WATER TRANSMISSION LINE) TO JAMES W. AND MARY A. MCCADEN, C. JOHN AND JANE P. RENICR, ALLEN R. JR. AND JANE C. BRYANT, ROMAN F. AND FOLLY S. KANODE, BENNIE L. AND JEAN P. WERTZ, WANDA M. RETTLESON, PHYLLIS A. SECREST, NORMA J. SIGMON WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and, WHEREAS, the first reading of this ordinance was held on July 25, 1995, and the second reading of this ordinance was held on August 22, 1995; and, WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated, due to the realignment of the water transmission line. New easments were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and, WHEREAS, the County having paid a fair market value for these easements, no further payment of consideration is necessary for these transactions; and, WHEREAS, in accordance with the provisions of Section 16.01 of the Roanoke County charter, these easements are hereby declared to be surplus, and are no longer necessary for any other public 1 . , -~- / purposes, and are made available for release and reconveyance back to the original grantors BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the release and reconveyance of the following utility easements to the hereinafter-named parties is hereby authorized and approved: 66.04-1-12.2 66.04-1-13 74.00-1-25 74.00-1-30 & 31 76.03-7-5.1 76.03-3-75 76.03-3-76 & 83 96.02-1-45 James W. and Mary A. McCaden DB 1437 PG 294 C. John and Jane P. Renick DB 1411 PG 28 *(Betram & Clarene P. Spetzler) Allen R. Jr. and Jane C. Bryant DB 1465 PG 1109 Roman F. and Polly S. Kanode DB 1436 PG 134 Bennie L. and Jean P. Wertz DB 1418 PG 1713 Wanda M. Kettleson Phyllis A. Secrest DB 1438 PG 514 DB 1436 PG 1334 DB 1436 PG 1963 Norman J. Sigmon DB 1395 PG 1349 *(Strauss Construction Corp.) *() Represents present property owner. 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. g:\attorney\recovery.ord 2 r ~' o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE 82295-6 DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME, NAMELY ARLINGTON FOREST WELL LOT AND CHEROKEE HILLS 2 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject properties, having been made available for other public uses before permitting disposition by sale, are hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on July 11, 1995; and a second reading was held on August 22, 1995, concerning the disposition of the following parcels of real estate identified as follows: Arlington Forest Tax Map Parcel No. 86.16-5-13 Cherokee Hills 2 Tax Map Parcel No. 54.04-6-37 4. That an offer for said property having been received, the offer of Allan Shelor to purchase the Arlington Forest Well Lot (Tax Map No. 86.16-5-13) for the sum of Fifteen Thousand Four Hundred Dollars ($15,400) is hereby accepted. 5. That an offer for said property having been received, the 1 offer of Allan Shelor to purchase the Cherokee Hills 2 Well Lot (Tax Map No. 54.04-6-37) for the sum of Fourteen Thousand Seven Hundred Fifty-five Dollars (514,755) is hereby accepted. 6. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance John D. Willey, Property Manager 2 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME; NAMELY ARLINGTON FOREST WELL LOT AND CHEROKEE HILLS 2 WELL LOT COUNTY ADMINISTRATOR'S COMMENTS: ~~_' EXECUTIVE SUMMARY: This is the second reading of an ordinance to sell surplus well lots, in response to the receipt of offers for same. BACKGROUND: On October 25, 1994, the Board adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the annual advertisement and publication of the surplus real estate list, inviting bids from the public. This notice and list of properties was advertised in the Roanoke Times & World News on April 9, 1995. Once an offer is received, staff submits the offer to the Board of Supervisors in executive session after evaluation by the County Administrator, County Attorney and Property Manager. If the Board wishes to proceed, then the County Attorney prepares an appropriate ordinance for first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. The identity of the offerors) and the amount, terms or conditions of the offer(s) or bid(s) shall be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. 1 SUMMARY OF INFORMATION: The County received offers for surplus real estate. parcels of real estate are identified as follows: Arlington Forest Cherokee Hills 2 FISCAL IMPACTS' Tax Map No. 86.16-5-13 Tax Map No. 54.04-6-37 ,._.-- These Pursuant to Section 16.01 of the Roanoke County Charter, the proceeds from the sale of capital facilities, including real estate, shall be paid into capital facility accounts and expended therefrom solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Nickens Minnix Vo No Yes Abs 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME, NAMELY ARLINGTON FOREST WELL LOT AND CHEROKEE HILLS 2 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject properties, having been made available for other public uses before permitting disposition by sale, are hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on July 11, 1995; and a second reading was held on August 22, 1995, concerning the disposition of the following parcels of real estate identified as follows: Arlington Forest Tax Map Parcel No. 86.16-5-13 Cherokee Hills 2 Tax Map Parcel No. 54.04-6-37 4. That an offer for said property having been received, the offer of Allan Shelor to purchase the Arlington Forest Well Lot (Tax Map No. 86.16-5-13) for the sum of Fifteen Thousand Four Hundred Dollars ($15,400) is hereby accepted/rejected. 5. That an offer for said property having been received, the 1 ~ ~ ~- offer of Allan Shelor to purchase the Cherokee Hills 2 Well Lot (Tax Map No. 54.04-6-37) for the sum of Fourteen Thousand Seven Hundred Fifty-five Dollars ($14,755) is hereby accepted/rejected. 6. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. realest\surpsale.822 2 ~+- T- ACTION NUMBER ITEM NUMBER- l1 ~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: If possible, I would like to have the nominations for the Urban Partnership representatives at this meeting. Subcommittee meetings are being scheduled that our representatives should plan to attend. SUMMARY OF INFORMATION: 1. COMMUNITY CORRECTIONS RESOURCES BOARD The one year term of J. Michael Vulgan, alternate member will expire August 31, 1995. At the July 25 meeting, Supervisor Eddy asked that James T. Phipps, Director of the Court Community Corrections Program, be contacted for a possible recommendation to this Board. He has advised that the Code of Virginia is revising the CCRB structure, and has requested that the Board of Supervisors wait until a new board is established before making any additional appointments. Mr. Phipps' letter is attached. 2. GRIEVANCE PANEL The two year term of Cecil Hill will expire September 27, 1995 3 INDUSTRIAL DEVELOPMENT AUTHORITY The four year terms of Charles R. Saul and Wayne Dunman will expire September 26, 1995. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. 5. URBAN PARTNERSHIP Two at-large members representing the business community of Roanoke County. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( 1 Minnix Nickens COURT COMMUNITY CORRECTIONS PROGRAM Salem Office 516 East Main Street Salem, Virginia 24153 (540) 387-5230 August 8, 1995 Ms. Mary H. Allen, CMC Clerk to the Board of Supervisors County of Roanoke Post Office Box 29800 Roanoke, Virginia 24018-0798 Re: Community Corrections Resources Board (CCRB) > Appointment Dear Ms. Allen: Thank you for your letter of August 2, 1995 regarding the above referenced appointment. However, the Code of Virginia revised the CCRB structure, establishing a new Board. We are now working with the localities to form the new board and identify its membership. Thanks again. pectfully, James T. Phipps JTP/ja cc: File Serving the Twenty-third and Twenty-fifth Judicial Circuit and District Courts ~'r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for August 22, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 17, inclusive, as follows: 1. Approval of Minutes for June 27, 1995, July 5, 1995, July 11, 1995, and July 25, 1995. 2. Confirmation of appointment to the Community Corrections Resources Board. 3. Request for approval of a raffle permit and one-time bingo game from the Penn Forest Elementary School P.T.A. 4. Appropriation of additional funding from the State Compensation Board for the Treasurer's Office. 5. Acceptance of water and sanitary sewer facilities serving Fralin and Waldron, Office Park, Building "F". 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 1. 7. Acceptance of water and sanitary sewer facilities serving Campbell Hills, Section 2. 8. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments. 9. Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. 10. Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. 11. Request for acceptance of Rubley Lane into the Virginia Department of Transportation Secondary System. 12. Request for approval of a Raffle Permit from the Cave Spring Elementary School PTA. 13. Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels. 14. Donation of a 20 foot water line easement to the Board of Supervisors from S & A Properties Corporation. 15. Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive. 16. Approval of donation of 36 Motorola 1971 low-band radios to Henry County Fire and Rescue Department. 17. Approval of donation of surplus personal computers for parts to the Safety Council. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: /~~~~~ Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Alfred C. Anderson, Treasurer Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Dr. Deanna Gordon, Superintendent, Roanoke County Schools Arnold Covey, Director, Engineering & Inspections Elaine Carver, Dirctor, Procurement L-i June 27, 1995 dd7 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 27, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of June, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens (Arrived 3:17 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES - June 27, 1995 ~-r~ i Green, Director, Community Relations and Frank Martin, Martin Research) Ms. Green advised that at the Board Retreat in January, 1995, the staff was directed to conduct a citizen satisfaction survey with the results to be available around July 1. Martin Research was hired to conduct the survey in May, 1995, with 500 County citizens selected at random by telephone. Mr. Martin distributed copies of the report and went over the results of each section with the overall grades for County services being either a "B+", "B", or "B-". He suggested that where there were grades of "C or lower", it might be helpful to follow up with these citizens to determine their reasons. Supervisor Johnson requested that the staff review the survey and determine how it might affect the County's capital needs and future budgets. He suggested that a work session could be held on the survey or that it be discussed at the Board Planning Retreat. Mr. Hodge advised that he is asking Martin Research to conduct some additional studies to gather information for a work session, and if necessary, he will come back to the Board and request additional funds to accomplish this. ?. Public Health Service Plan for the Fifth Plannin District. (Dr Molly Rutledge, Director, Allechany, Health District) Chairman Minnix advised that Dr. Rutledge was unable to - June 27, 1995 ,i C -t that included: (1) major stress damages (cracks) to the frames; (2) problems with the roller operation of the trailer trays; (3) structural cracks in the grabber assemblies of the lifting units; (4) replacement of the two stage hydraulic pumps and packing cylinders; and (6) recurring problems with the hydraulic systems. In response to questions, Mr. Mahoney advised that instead of taking the debarment action, the County could declare future bids non responsive; however, the bidder would then have the legal recourse to file a bid protest. He recommended that the staff determine in advance that bids from Wayne Engineering Corporation would not be accepted and proceed with the debarment from consideration of future contracts with Roanoke County for a period of time not to exceed three years. He recommended that the debarment include all refuse collection vehicles developed, manufactured and serviced by Wayne Engineering but distributed by Leach Company. In response to a question, Mr. Rand advised that there are funds in the upcoming budget for another automated refuse vehicle and that the debarment would eliminate Wayne Engineering from consideration. Mr. William Fralin, a Roanoke attorney, advised that he was representing Wayne Engineering Corporation, which is located in Cedar Falls, Iowa. He presented the Board with a packet of information and exhibits. He advised that Wayne Engineering Corporation felt that the County was considering debarment because they would not agree to pay the cleanup costs apportioned to them by the County, and that this was - June 27, 1995 ~~ matter concerning potential litigation. Supervisor Johnson suggested that it might be helpful if a work session could be held on the Procurement Code dealing with debarment and the inclusion and exclusion processes. 2. Resolution recommending legislative _proDOSals to the Virctinia Association of Counties for the 1996 Session of the Virctinia General Assembly (Paul Mahoney. County Attorney~ R-62795-1 Mr. Mahoney advised that at the June 13, 1995 meeting, the Board considered and discussed suggestions for legislative proposals for the 1996 VACo Legislative Program. Two suggestions were made at that meeting and they have been added to the resolution: (1) to support an amendment to increase the salary for the chairman of the board of supervisors; and (2) to support increased funding for education capital projects. He requested that the Board adopt the resolution containing the legislative proposals and send it to VACo. Supervisor Eddy made three language revisions to the resolution. Supervisor Kohinke moved to adopt the resolution with the revisions. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: Supervisor Nickens RESOLUTION 62795-1 RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES June 27, 1995 4. ~ ~ General Assembly adopted a waste hauler displacement bill which substantially restricted the ability of local governments to regulate the flow of waste or to displace private companies providing waste hauling services (HB 1802). This legislation substantially restricts the ability of local governments to "displace" private companies providing waste hauling services however, it does not impose on these private companies any of the responsibilities or recycling mandates imposed on local governments. The General Assembly should relieve local governments of these recycling mandates and impose on the private waste haulers the same obligations and responsibilities for recycling currently imposed on local governments. 2. BPOL Tax - Maintain the local option business license tax ($3 million annual impact on Roanoke County). 3. Regional cooperation - Support the creation of financial incentives by the Commonwealth for local governments to cooperate in the regional delivery of services. 4. E911 Tax - Amend § 58.1-3813 to expand eligible costs for this tax to include public safety radios, mobile data terminals, and communications equipment necessary to implement an E911 system. 5. Amendment of § 14.1-46.01:1 to increase the supplementary salary for the chairman of the board of supervisors from $1,800 to $2,500. 6. Education - Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to enhance June 27, 1995 ~-7 IN RE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor Johnson moved to approve the first readings and set the second readings and public hearings for July 25, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 1. Ordinance authorizing a Special Use Permit to operate a private horse stable located at 8411 Olsen Road, Hollins Magisterial District, upon the petition of Robert E. Murphy. 2. Ordinance authorizing a special Use Permit to operate a private kennel located at 5502 South Roselawn Road, Windsor Hills Magisterial District, upon the petition of Helene Mawyer. 3. Ordinance to amend Section 30-93-14 of the Roanoke County Zoning Ordinance to revise the sign regulations for shopping centers, upon the petition of Roanoke County Planning Commission. Supervisor Nickens requested that any future revisions to the sign regulations include a review of the requirements for measurement of a sign before a second sign can be installed. IN RE: FIRST READING OF ORDINANCES 1. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same 1We11 lots - Arlington Forest, Cherokee Hills 2 and North Lakes 2 and 3). (Paul Mahoney, County Attorney) Mr. Mahoney advised that individual appraisals will be = June 27, 1995 ~p was very confusing and hard to understand. He asked that the staff use simpler methods to explain such processes in the future, and Supervisor Eddy agreed that this information should be made more understandable. Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy ORDINANCE 62795-2 APPROPRIATING FUNDS FOR THE 1995-96 FISCAL YEAR BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 23, 1995, concerning the adoption of the annual budget for Roanoke County for fiscal year 1995-96; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 13, 1995, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 13, 1995, and the second reading of this ordinance was held on June 27, 1995, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1995, and ending June 27, 1995 Expenditures: General Government: General Administration Board of Supervisors $ 223,807 County Administrator 185,385 Community Relations 109,839 Asst. Co. Administrators 280,401 Propem~ Management 80,403 Human Resources 358,236 County Attorney 285,471 Economic Development 646.691 Total General Administration $ x.170.233 Constitutional Officers Treasurer $ 526,310 Commonwealth Attorney 448,765 Victimi Witness 5,048 Commissioner of the Revenue 550,103 Clerk of the Circuit Court 651,280 Sheriffs Office 1,052,533 Care & Confinement of Prisoners 2,858.140 Total Constitutional Officers $ 6,092.179 Judicial Administration Circuit Court $ 101,626 General District Court 34,083 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 172,385 Total Judicial Administration $ 319,778 Management Services County Assessor $ 626,463 Financial Planning 616,442 Public Transportation 70,200 Management and Budget 108,152 Procurement Services 269,518 Total Management Services $ 1,690.775 June 27, 1995 ~ ~Z Transfers to Other Funds Transfer to Debt -General $ ;.624.207 Transfer to Debt Service- School 1.868,697 Transfer to Capital X75 000 Transfer to Schools 39,419,760 Transfer to Schools -Capital 1,850,000 Transfer to Schools -Dental Insurance X60,932 Transfer to Internal Services 1,169,996 Transfer to Comprehensive Services 313,015 Transfer to Garage II 100,000 Transfer to Youth Haven II '5,000 Total Transfers to Other Funds S -X9.206.607 Unappropriated Balance Board Contingency $ 100,000 Addition to Fund Balance 404,963 Total General Government $ 89.379.898 Youth Haven II $ 387,247 Comprehensive Services $ 1,126,122 Law Library $ 41,980 Recreation Fee Class $ 616,763 Internal Services Management Information Systems $ 914,301 Communications 547,663 Total Internal Services $ 1.461,964 Garage II $ 257,278 Total General Fund $ 93,271.252 Debt Service Fund $ 8,706,612 Capital Projects Fund $ 575,000 = June 27, 1995 ~ ~ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1995, are reappropriated to the 1995-96 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1995, and appropriations in the 1995-96 budget. 5. That all school fund appropriations remaining at the end of the 1994-95 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1995-96. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy ?. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to = June 27, 1995 ^ ~r1 I Virginia, has heretofore established the annual salaries of Board members to be $10,161 by Ordinance 61494-7 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 13, 1995; the second reading and public hearing was held on June 27, 1995. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,669 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1995. On motion of Supervisor Kohinke to adopt the ordinance with 5% increase, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy NAYS: Supervisors Nickens, Minnix - June 27 1995 after discussion of Item 6. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, giddy, Nickens, Minnix NAYS: None RESOLUTION 52795-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 27, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes for May 17, 1995. 2. Resolutions requesting acceptance of following recreational and industrial access roads into the Virginia Department of Transportation Secondary State System: a. .88 miles - Green Hill Park Road (Route #1185) b. .26 miles - Goode Park Road (Route #961) c. .20 miles - Clearbrook Park Road (Route #908) d. .20 miles - Garst Mill Park Road (Route #1373) e. .14 miles - Walrond Par k Road (Route 823) f. .40 miles - Valley Tech Road (Route #830) 3. Designation of Voting Delegate to National Association of Counties Annual Conference, July 21 - 25, 1995. 4. Confirmation of appointment of parent representative to the Community Policy and Management Team. 5. Request for official acceptance and appropriation of = _ June 27, 1995 ,~' ~ Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson Kohinke Eddy Nickens Minnix Nays: None RESOLUTION 62795-4.b REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADD LINK A-B, A DISTANCE OF 0.26 MILES, GOODS PARR ROAD, ROUTE #961, TO THE SECONDARY SYSTEM OF STATE HIGHWAYS, PURSUANT TO SECTION 33.1-229, CODE OF VIRGINIA. WHEREAS, the Virginia Department of Transportation has constructed Goode Park Road under Project 0961-080-208,N501, and WHEREAS, the project sketch, attached and incorporated herein as a part of this resolution, defines adjustments required in the secondary system of state highways as a result of that construction, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add Link A-B, a distance of 0.26 miles, Goode Park Road, Route #961, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, for which sections this Board hereby guarantees the right of way to be clear and unrestricted, including any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson Kohinke Eddy Nickens Minnix Nays: None RESOLUTION 62795-4.C REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADD LINK A-B, A DISTANCE OF 0.20 MILER, CLEARBROOR PARR ROAD, ROUTE #908., TO THE SECONDARY SYSTEM OF STATE HIGHWAYS, PURSUANT TO SECTION 33.1-229, CODE OF VIRGINIA June 27, 1995 7Z BE IT FURTHER RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson, Kohinke Eddy Nickens Minnix Nays: None RESOLUTION 62795-4.e REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADD LINR A-B, A DISTANCE OF 0.14 MILES, WALROND PARR ROAD, ROIITE #823, TO THE SECONDARY SYSTEM OF STATE HIGHRAYS, PURSUANT TO SECTION 33.1-229, CODE OF VIRGINIA. WHEREAS, the Virginia Department of Transportation has constructed Walrond Park Road under Project 0823-080-209-N501, and WHEREAS, the project sketch, attached and incorporated herein as a part of this resolution, defines adjustments required in the secondary system of state highways as a result of that construction, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add Link A-B, a distance of 0.14 miles, Walrond Park Road, Route #823, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, for which sections this Board hereby guarantees the right of way to be clear and unrestricted, including any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson Kohinke Eddv Nickens Minnix Nays: None RESOLUTION 62795-45.f REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADD LINK A-B, A DISTANCE OF 0.40 MILES, VALLEY TECH ROAD, ROUTE #830, TO THE SECONDARY SYSTEM OF = June 27, 1995 A ~ C status of a use agreement between the recreation organizations and the Schools. Mr. Mahoney advised that the background work was being done and that the issue will be addressed in the next few months . ( 6 ) He asked about the funding options for the Northside gym, lecture room, and classrooms. Mr. Hodge will bring back that information from the School Board after the bids are received. (7) He asked about the status of George Pierce's complaint about the cost of the sewer line and the possibility of reimbursement as he proposed in his recent memorandum. Mr. Hodge and Gary Robertson detailed for the Board the three alternatives that the staff had proposed. Mr. Robertson recommended reimbursing Mr. Pierce $1,000 for his off-site fee connection, and felt that the ordinance did not need to be revised. (8) He advised that he is on the steering committee for the Greenway Plan for Roanoke Valley; that the consultants are being interviewed; and that the first workshop is scheduled for July 24, 1995. Supervisor Nickens: (1) He requested job evaluation forms for the firefighter positions in Roanoke County, Roanoke City and City of Salem. (2) He advised that he had talked with Dr. Gordon about the relocation of the parking lot from William Byrd High School and was told that it would not cost over $120,000. (3) He responded to Supervisor Eddy's memorandum about the budget process: (a) He agrees that each department should have a mission statement. (b) He asked that the staff determine during the month of July a deadline by which they can be held accountable for having a Vehicle Replacement Policy. (c) He agrees that the specific cost savings or the increased service Tune 27 1995 ~ r7r7 request from the Roanoke Regional Chamber of Commerce for opposition to the interbasin transfer of water regarding Lake Gaston proposal. (8) He advised that he will give items to the staff for the agenda for the joint meeting with Roanoke City Council on July 11, 1995. (9) He advised that he wished to comment on the early retirement option for the County Administrator which was added to the agenda. Supervisor Kohinke: (1) He commended Mayor Bowers for his comments supporting Explore funding by Roanoke City Council. (2) He apologized for not attending the Volunteer Day at Green Hill Park. (3) He asked about damages from the recent rains. Mr. Hodge reported that there had been minor damage and that the rains were helping to fill the Spring Hollow Reservoir. (4) He complimented the staff on the budget process and suggested that in the future needs should be determined first and then the tax rates are set. Supervisor Minnix: (1) He announced that he had accepted employment as an air traffic controller at the Lynchburg Tower starting August 1, 1995, and felt that this would not interfere with his participation on the Board. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unap propriated Balance 2. Capital Fund Unap propriated Balance 3. Board Contin aencv Fund = June 27, 1995 70 AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 62795-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None June 27, 1995 RESOLUTION 62795-6 APPROVAL AND ADOPTION OF THE ALLOCATION OF FUNDING FOR THE SECONDARY ROAD SYSTEM SI%-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 1995-1996 WHEREAS, a public hearing was held on June 27, 1995, to receive comments on the allocation of funding for the Secondary Road System Six-Year Construction Plan for Fiscal Year 1995-1996; and WHEREAS, the Board of Supervisors does hereby approve the allocation of funds for the Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Year 1995-1996 as shown on the attached construction budget. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance vacatin an unim roved dedicated ri ht-of-wa referred to as Ocala Drive recorded in Plat Book 4 Page 63, Sun Valley Subdivision, Hollins Magisterial District, upon the Petition of Glenn J. and Marv Ann Hammerand and Robert A. and Frances E Vessey. (Arnold Tune 27, 1995 :_ ,~ QZ an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the first reading of this ordinance was held on June 13, 1995; and the public hearing and second reading of this ordinance was held on June 27, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved portion of right-of-way, situate in the Hollins Magisterial District and known as Ocala Drive, being approximately 50' x 130', as shown on the plat of Sun Valley Subdivision, recorded in Plat Book 4, Page 63, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and, b. That a public utility easement, fifteen feet (15') in width, is hereby reserved and retained along the western subdivision boundary in order to connect the existing public utility easements on each side of Ocala Drive. c. That the right to provide maintenance to the existing public utility facilities located within the vacated area is reserved and retained unto C & P Telephone Company of Virginia, its successors or assigns, in accordance with §15.1- 483 of the Code of Virginia, 1950, as amended. d. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties owned by the petitioners and shall be in compliance with the Roanoke County Subdivision Ordinance, and other applicable laws and = June 27, 1995 ~ Q C property; general and family restaurants; hospital; auto repair; and funeral home. There was no discussion and no citizens requested to speak on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 62795-8 TO CHANGE THE ZONING CLASSIFICATION OF A .84 ACRE TRACT OF REAL ESTATE LOCATED AT 5407 PETERS CREEK ROAD (TA% MAP NO. 26.20-5-7) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF SUSAN CAROL ROLFE AND MARK REINHARDT WHEREAS, the first reading of this ordinance was held on May 23, 1995, and the second reading and public hearing were held June 27, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 6, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .84 acre, as described herein, and located at 5407 Peters Creek Road, (Tax Map Number 26.20-5-7) in the Hollins June 27, 1995 A Q~ for Montague-Betts Company, Inc. of a 1.32 acre tract and prepared by T. P. Parker & Son, Engineers, Surveyors and Planners, dated October 27, 1994. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district r..ap to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Ordinance authorizing a Special Use Permit to operate a used car lot, located on the west side of Williamson Road 400 feet north of its intersection with Plymouth Drive, Hollins Macisterial District, upon the yetition of Shelor, Inc. (Terry Harrington, Director of Planning & ZoninQ~ 0-62795-9 Mr. Harrington advised that this is a request for a special use permit to operate a used automobile dealership. The request is generally consistent with the Transition land use designation of the Roanoke County Comprehensive Plan. The Planning Commission recommended approval with the condition that vehicular access for the = June 27, 1995 Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the operation of a used car lot located on the west side of Williamson Road 400 feet north of its intersection with Plymouth Drive in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Shelor Inc. to allow said use with the following condition: (1) Vehicular access for the proposed use will be from the existing used automobile dealership at 6718 Williamson Road. Any future uses of the property, not associated with the existing use, will require VDOT approval for an entrance permit. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy 4. Ordinance amendinct and reenacting Ordinance 82592-12, Roanoke County Zoning ordinance, to allow manufactured homes in the Countp~s agricultural zoning districts pursuant to Section 15.1-486 4, as amended in the 1995 Le islative Session u on the etition of the Roanoke County Planning Commission. (Terry Harrington, I = June 27, 1995 by the Virginia Manufactured Housing Association and cited as a model ordinance to be considered by other jurisdictions; and WHEREAS, the legislature amended Section 15.1-486.3 of the Code of Virginia in 1990 to mandate that manufactured homes of 19 feet wide be allowed in all agricultural districts or districts where the dominant use is agricultural or forestry, and further amended this Section in 1995 by deleting the reference to 19 feet in width; and WHEREAS, the Planning Commission, at their work sessions on April 18, -1995 and May 16, 1995, discussed various options for amending the County Zoning Ordinance to implement the changes mandated by the amendments to the Code of Virginia; and WHEREAS, the Planning Commission has determined that the AG- 3 and AG-1 zoning districts consist of the only districts where the dominant use is agriculture or forestry; and WHEREAS, the Commission has further determined that the AR district is primarily a rural residential district based on the districts intent, character, location and distribution of lot sizes: and WHEREAS, the Commission has also determined that the character of planned residential subdivisions are such that they do not constitute areas where the dominant use is agriculture and forestry; and WHEREAS, after a public hearing on June 6, 1995, the Planning Commission recommended that the Proposed Amendments to the Roanoke County Zoning Ordinance for Manufactured Homes be adopted in June 27, 1995 (H) Notwithstanding (A) through (G) above, a nonconforming manufactured home existing on an individual lot of record that has served as an active dwelling for at least six months may be replaced with ~ anoth'er manufactured home provided: 1. The replacement home is installed on the lot within four months of the removal of the home to be replaced, and; 2. The replacement home is installed in approximately the same location on the lot, and is installed to comply with the setback regulations for principal structures, and; 3. The installation of the replacement home complies with the Use and Design standards for manufactured homes contained in Section 30-82-9 ARTICLE 11 DEFINITIONS AND USE TYPES SEC. 30-28 DEFINITIONS MANUFACTURED HOME - A structure, transportable in one or more sections, which in the traveling mode is 8 body feet or more in width or 40 body feet or more in length, or, when erected on site, is 320 or more square feet, and which is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation. A manufactured home shall contain one dwelling unit. Some manufactured homes are also referred to as mobile homes. NNED RESIDENTIAL SUBDIVISION - A developmentQtr ~nanu~ctured;;: home sdbd~rtstvr~~ constructed on a tract of at feast five acres, planned and ~ developed as~~~~ar integral residential neighborhood unit. The subdivision shall consist of five or more lots of five acres or less, each lot designed and intended for the placement of a residential dwelling. SEC. 30-29 USE TYPES; GENERALLY Sec. 30-29-2 Residential Use Types MANUFACTURED HOME, ACCESSORY - A Glass-S-manufactured home that = June 27, 1995 ~~p C Accessory Apartment Home Occupation, Type I and Type II Kennel, Private l~l`~riufactured Home Manufactured Home, Accessory * Manufactured Home, Emergency Residential Human Care Facility Single Family Dwelling, Detached SEC. 30-33 AG-1 AGRICULTURAL/RURAL LOW DENSITY DISTRICT Sec. 30-33-2 Permitted Uses (A) 2. Residential Uses Accessory Apartment Home Occupation, Type I and Type II Kennel, Private IVl~nufactureef Hcirre ..... :...::.; :......... :::::.: :::: ;: Manufactured Home, Accessory * Manufactured Home, Emergency Residential Human Care Facility Single Family Dwelling, Detached SEC. 30-34 AR AGRICULTURAL/RESIDENTIAL DISTRICT Sec. 30-34-1 Purpose (A) These areas are generally characterized by very low density residential and institutional uses mixed with smaller parcels that have histoncatly cvntare~d#$ agricultural uses, forest land and ~~open ~space~~outsde the ~urbari service area. These areas provide an opportunity for rural living in convenient proximity to urban services and employment. Agricultural uses should be encouraged to be maintained is}f. Over time, however, these areas are expected to become increasingly residential in character, with residential development becoming the dominant use over agricultural and more rural type uses. The purpose of this district, consistent with the Rural Village land use category June 27, 1995 A (17 Single Family Dwelling, Detached Two Family Dwelling SEC. 30-41 R-1 LOW DENSITY RESIDENTIAL DISTRICT Sec. 30-41-2 Permitted Uses (A) Residential Uses Home Occupation, Type I Manufa~turei~ Home::*.: * Manufactured Home, Emergency Residential Human Care Facility Single Family Dwelling, Detached (For Zero Lot Line Option - *) Single Family Dwelling, Attached SEC. 30-42 R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT Sec. 30-42-2 Permitted Uses (A) 1. Residential Uses Accessory Apartment Home Occupation, Type I Kennel, Private ~lanufactur~d Mome : "" ...... * Manufactured Home, Emergency Residential Human Care Facility Single Family Dwelling, Attached Single Family Dwelling, Detached (For Zero Lot Line Option - *) Two Family Dwelling SEC. 30-45 R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT Sec. 30-45-2 Permitted Uses (A) 1. Residen#ial Uses Accessory Apartment Home Occupation, Type I ~Iune 27 1995 inn ~~ SEC. 30-82 RESIDENTIAL USES (B} Genera! standards `on individual lots,.outside marzuf~ctured 'home p~rl~s ::::::::::::...:.:•:: •:::.:::•: ..r ~ ..::: ..:<..~:k... ::;;....::: .:::~:.; ::::::.::::::.::.;;;::.:;;:<.;~~~~~~~1 standards ~ .the ::R AV> .<.;;<„<.;<«:.:~.:,,« ..................................#...::}:::::.:.:::::::::.. 1~ F , ar~d alb Resi+~ert#~at QcStrcc :...................... . `: ii: ':... 'F.'T;iiii+i:?iii: ;~{T~te rnanufactur~d hcyt~ shell ~av~. a rn~mt~um. wldt~. ofi ~ <<fee~t :.: :, ~~ 3(I 82-~. anufa+cfuredi~am 1 ' The Eocation at' a rr~anufactured home in a ; planneC~ #'esid~e~tti~~ .:. ... subdivision, as defined m Article II of this ordinance,:shah be.pro~ib~ted~ _ June 27, 1995 ~(~ ~ __ ___ ~. Sec. 30-82-gfi Manufactured Homes, Accessory (A) Intent -These regulations are adopted in recognition that certain families would benefit from living arrangements that allowed family members to reside in close proximity to each other but in separate dwelling units on the same lot. Also recognized in these provisions is the need for affordable housing alternatives for farm employees on bona-fide farm operations. (B) General standards: 1. The accessory manufactured home shall be located on the same lot as a principal dwelling. This principal dwelling must be a single family dwelling ~. The accessory manufactured home .shalt be Tess than f:~ Meet ~n wccltYt ... ~3. The accessory manufactured home shall only be occupied by: a. A person or persons immediately related to the person or family in the principal dwelling. For the purposes of this Section, immediately related shall be any person or persons who are natural or legally defined offspring, parent, or grandparent of the owner of the principal dwelling; OR, b. A farm employee and his/her family in accordance with the provisions for farm employee housing contained elsewf~e~e in tk~is Ar~isle ecti~~1-8`r~. No accessory manufactured home shall be allowed within any Planned Residential Subdivision, as defined in Article II of this Ordinance. 45. The accessory manufactured home and the principal dwelling shall be located on the same lot of record. The lot of record must t'~`~i`'~t The accessory manufactured home must be located behind the building June 27, 1995 ~n~ considered an appeal of the decision of the Administrator, and shall be considered by the Board of Zoning Appeals. The person filing the appeal shall be responsible for all required application and legal ad costs. 5. If no interested party objects within fifteen days of the date of the notice to the adjacent property owners, the administrator may approve the accessory manufactured home permit. .. Sec. 30-82-8 Manufactured Home, Emergency (B) General standards: :>~<::~::»>::>:.::'e:ac~~ory>fnanu~a~tur~d>::~orr~e:::s~€alt :~e~ ::>::::: >.. ; :. s.: t~~r~€::~:::~s>~t..fr~: ~rvrc. n . . .............:... ~.: :::::::.::.: ::::::.:. v: :::::::::: _8; ~•: 4i>i:+;r::::::. ~:::::::::.v::::::..v..::::.::.:::::::::::::::::::::n~:::i::::......:i.::::::...:...::..:.:::::::.::: f~f%' r: y.. , ..:.... a. The emergency manufactured home shall meet all setback and yard requirements for the district in which it is located. It shall be anchored and stabilized in accordance with the provisions of the Virginia Uniform Statewide Building Code. 45. The emergency manufactured home must be removed as soon as June 27, 1995 ,r; (~ ~ proposed, at least sixty percent (60%) of the lots shall be reserved exclusively for sTaee-^-~-~ manufactured homes. 4. Plat designation: Plats recorded for a manufactured housing subdivision shall contain the following statement, "This is a manufactured housing subdivision" and shall indicate which lots are reserved exclusively for class-~e~ manufactured homes. SEC. 30-83 CIVIC USES Sec. 30-83-0.5 Camps (B) Add~t-or~l standards in the AG-3 and AG-1 Districts: 4. One year-round residence, including a amass-A Manufactured Home, may be constructed as a caretakers home in addition to other facilities on the property. Sec. 30-85-9 Campground (A) General standards: 6. One manufactured home, established pursuant to this ordinance, may be located in a campground as a caretaker's residence. SEC. 30-91 OFF STREET PARKING, STACKING AND LOADING Sec. 30-91-9 USE TYPE (B) Residential Use Tyges Manufactured Home,,~iass A Manufactured Home, Accessory Minimum Parking Required PARKING REQUIRED 2 spaces per dwelling unit 1 additional space All Sections of the Zoning Ordinance not specifically identified above shall remain unchanged by these proposed amendments. This ordinance shall become effective on July 1, 1995. On motion of Supervisor Nickens to adopt the ordinance, and - June 27, 1995 x(17 upgrading will eliminate VDOT's concerns that Toddsbury Drive will be unable to handle the additional traffic generated. The second condition pertains to the issue of visibility of the subdivision and viewshed protection issues, and proffers that no structure proposed for construction within the 68 acres should have a base floor elevation of greater than 1820 feet. The third proffer states that all lots shall be served by public water, and that the top of any water tank constructed will not extend above the top of the ridgeline, and the fourth condition is that there will be no more than 47 residential lots plated on the 68.4 acres. After discussion, Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSTAIN: Supervisor Nickens Supervisor Nickens advised that he abstained because his residence is on Toddsbury Drive and he would benefit from the paving of that street. ORDINANCE 62795-11 TO CHANGE THE ZONING CLASSIFICATION OF A 68.4 ACRE TRACT OF REAL ESTATE LOCATED BEYOND THE TERMINUS OF TODDSBURY DRIVE TO THE EAST (TAX MAP NOS. 51.03-1-1 AND 51.03-1-2) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF AR AITH CONDITIONS UPON THE APPLICATION OF ARFER CORPORATION WHEREAS, the first reading of this ordinance was held on April 25, 1995, and the second reading and public hearing were held May 23, 1995, and continued to June 27, 1995; and, June 27, 1995 x(14 according to a survey made by C. M. Stancliff, Certified Surveyor. Tax Map No. 51.03-1-2 - BEGINNING at a double chestnut oak on side of mountain and off from same a new line S. 47 deg. 30' E. 53.08 poles to a white oak; thence N. 53 deg. 30' E. 11.52 poles to a stone; thence S. 58 deg. 15' E. 16.80 poles to a point near a small branch (the remainder of the description being copied from the original description in the deed from James Gardner to Jno. R. Hannabas, with the courses as follows:) thence N. 88 deg. -- 29.52 poles to a point; S. 54 deg. 30' E. 18 poles to the road; thence with the road N. 89 deg. E. 9 1/16 poles to a point; N. 59 deg. 15' E. 19 poles to the middle of the road; thence leaving the road N. 13 deg. 15' W. 32 poles to a hickory; N. 82 deg. 45' E. 60 poles; N. 30 deg. 15' j4. 11.64 poles; S. 58 deg. 45' W. 75 poles to the beginning, at a double chestnut oak. The above description of land contains 49 acres, more or less, but the land is sole in gross and not by the acre. 4. That the owner has voluntarily proffered, in writing, the following conditions which the Board of Supervisors accepts: (1) The developer of this property shall, at their sole expense, provide an additional asphalt surface overlayed along the entire length of the existing Toddsbury Drive. This new asphalt surface shall have a thickness of one and one half inches (1.5") on those portions of Toddsbury Drive between the intersection of Falling Creek Drive and Burnt Quarter Drive (lower intersection). The remaining portions of Toddsbury Drive from Burnt Quarter Drive (lower intersection) to its present cul-de-sac terminus shall be overlayed with an additional two inches (2") of asphalt surface. These improvements to Toddsbury shall be completed prior to Roanoke County and the Virginia Department of Transportation, accepting for maintenance, any new streets in Falling Creek Section 8. (2) No structure proposed for construction within the 68.4 acres shall have a base floor elevation of greater than 1820 feet above sea level. All future subdivision plats for this 68.4 acres shall contain covenant restrictions limiting the base floor elevations to 1820 feet or less. All applicants for building permits for new structures shall provide an engineering certification that the structure proposed has a base floor elevation of 1820 feet or less. _ June 27, 1995 C 1 ~ - _~ i section of Roanoke County. The model homes that they construct are permitted in this zoning but a special use permit is required because there will be warehouse storage of construction materials on a portion of the property. Access to the property could be either by Route 220 or VA 674, a side road which leads to a subdivision and crosses a one- lane bridge. Determination of the access will be made later by the Virginia Department of Transportation, and at the present time, VDOT prefers the access from VA 674 because of the lack of a median cut on Route 220. Mr. Harrington advised that the Planning Commission recommended approval with two recommended conditions: (1) the construction yard shall be located approximately as shown on the concept plan and (2) every effort will be made to construct a right turn lane for northbound traffic. Mr. Harrington recommended that the second condition not be added to the ordinance because it is not enforceable. The following citizens spoke in opposition to granting of the special use permit due to their concerns about the property being in the flood plain, drainage, weight limit on bridge, increased traffic and safety: (1) Clarence W. Simmons, 5606 Franklin Road, President, Clearbrook Civic League; (2) Robert Young, 5266 Sunset; and (3) Mike Wray, 5650 Yellow Mountain Road. Greg Hardman, 419 Eldon Avenue, Regional Manager for Jim Walter Homes, explained that Jim Walter Homes is a general contractor and builds homes on the job site. He advised that they believe this I = June 27, 1995 ~ ~ Z Virginia, held a first reading on this matter on May 23, 1995; the second reading and public hearing on this matter was held on June 27, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Minnix to deny the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix NAYS: Supervisor Kohinke ~. Resolution expressing the election by the Board of Supervisors of Roanoke Countv, Virginia, to accept/reiect the option for an unreduced retirement benefit for the County Administrator if involuntarily separated from Countv services (Paul Mahonev, County Attorney) Chairman Minnix advised that this item was added to the agenda at the beginning of the meeting. Supervisor Johnson moved that the County take no action regarding the State legislation, and in taking no action, allow the State Code to take affect which provides that if a County Administrator is involuntarily terminated after age 55 and twenty years of creditable service, he would be eligible to receive full Virginia Retirement System benefits. Supervisor Eddy advised that he was not in favor of the r I - June 27, 1995 ~ ~ ~ NAYS: Supervisor Eddy RESOLUTION 62795-13 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1995-96. BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased by 4.8% ($4413.76) calculated upon the midpoint for Grade 43 of the County of Roanoke Classification and Pay Plan, July 1995. The adjusted annual salary for the County Administrator shall be $105,748.86. 2. That the annual salary for the County Attorney shall be increased by 4.8% ($3631.16) calculated upon the midpoint for Grade 39 of the County of Roanoke Classification and Pay Plan, July 1995. In addition the annual salary of the County Attorney is increased by the sum of $3,000.00 for the purpose of an elective deferral under an existing salary reduction agreement pursuant to Sections 402 and 457 of the Internal Revenue Code. The adjusted annual salary for the County Attorney shall be $89,627.11. 3. That the effective date for the establishment of these salaries shall be July 1, 1995. On motion of Supervisor Nickens to adopt the resolution with 4.8•°s increase from midpoint for County Administrator and County /. July 5, 1995 ~ ~ 7 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 5, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from June 27, 1995, for the purpose of meeting with the Honorable Robert W. Goodlatte, United States House of Representatives. IN RE: WELCOME Chairman Minnix thanked Congressman Goodlatte for scheduling this meeting with the Board. He advised that Supervisors Kohinke and Nickens were unable to attend, and that they asked him to express their regrets to Congressman Goodlatte. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 10:05 a.m. The roll call was taken. July 5, 1995 ~~ (~ these organizations. There was general discussion concerning the Roanoke Regional Airport Commission funding; I-72 Highway bill; superfund program; prayer in schools and recent U. S. Supreme Court decisions; tax reform and flat tax; redistricting decisions by U. S. Supreme Court; Contract with American Family; transportation districts and funding; and Explore funding and visitors center. Supervisor Johnson asked for support in dealing with the various regulations of the Environmental Protection Agency (EPA) for the Dixie Caverns Landfill cleanup and support for pursuing the responsible partner to recover the cost of the cleanup. Congressman Goodlatte advised that he was willing to join in sending a letter or participating in a meeting to resolve problems between the County and the EPA. There was a discussion concerning the effects of the proposed flow control legislation on the County, and Congressman Goodlatte advised that he will research the State and Federal regulations on this subject and get back with the County on his findings. IN RE: ADJOIIRNMENT At 11;40 a.m., Supervisor Johnson moved to adjourn to 12:30 p.m., July 11, 1995, for a joint meeting with the Roanoke City Council at the Roanoke County Administration Center. The motion carried by a unanimous voice vote with Supervisors Kohinke and Nickens absent. ., L- _ Julv 11 1995 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and a special meeting for the purpose of a joint meeting with the Roanoke City Council. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 12:40 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr.(arrived at 1:40 p.m.), Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations OTHERS PRESENT: Roanoke City Mayor David Bowers, Council Members John Edwards, John Parrott, Elizabeth Bowles, William White and Linda Wyatt (Council Member ~ _ July 11, 1995 C7 ~ I this would require special legislation in the General Assembly. It was decided that the City and County staff would meet and report back to each governing body by Labor Day on the possibility of forming a transportation district. The City of Salem and Town of Vinton will also be invited to participate. 2. Rewest for an update on affordable housing in Roanoke County, in particular, Habitat for Humanity (Mayor Bowers) Council member William White suggested that the County work with the City and Habitat for Humanity to create affordable housing in the County. Mayor Bowers offered to have the Roanoke City Housing Authority work with the County staff to look at ways to encourage Habitat for Humanity to build homes in the County. 3. Joint City/County Employee Triaon Blue Cross Blue Shield Groun Coverage for local governments and schools. (Mayor Bowers) Council member John Edwards suggested that the City of Roanoke, the County of Roanoke, and both school systems join forces to develop a health care proposal which might reduce costs for both jurisdictions. Following discussion, it was the consensus of both governing bodies that the City and County staff will review and develop possible joint health care coverage options that will include an HMO and coverage for retirees. my 11, 1995 Mr. Gubala reported that there are several proposed sites for a regional visitors center on the Blue Ridge Parkway. He described the various sites. He explained that Congressman Goodlatte recommended that the Roanoke Valley governments reach consensus on which site they prefer so that negotiations with the National Park Service may go forward. Supervisor Nickens advised that local governments need to act within 30 days because the :rational Park Services may concentrate its funds elsewhere if there is no consensus. Mr. Gubala recommended that a regional task force be established that would include the Roanoke Valley Convention and Visitors Bureau, Friends of the Blue Ridge Parkway, the National Park Service and the City and County staff. It was decided that County Administrator Elmer Hodge and County Economic Development Director Tim Gubala will put together the task force. Mayor Bowers advised that the City of Roanoke will notify the County within seven days of whom will participate from the City. 7. status Report on the Greenways Studv (Lee B. Eddv) Supervisor Eddy reported on the work being conducted by the Fifth District Planning Commission on the greenways study and advised that there would be a work shop and kickoff luncheon on July 24, 1995. IN RE: RECESS July 11, 1995 C7 ~I . Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of July, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community_Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by _ July 11, 1995 C7 ~ _---- _ _ ~- 1989, the second phase of automation began and bi-weekly bulk and brush collection continued. During the third phase, once-monthly bulk and brush collection was implemented for all automated customers. The remainder of the county, under the manual system, still received weekly collection of all trash. In July 1994, the final phase of automation began and the bi-weekly call-in method for bulk and brush was implemented. Mr. Rand advised that the issues with the call-in method seem to be the difficulty of communicating to the public the specific requirements of the program, and explaining the logic of driving by refuse on the street for which a pick up has not been requested by phone. He presented several options, but recommended that the call-in bi-weekly collection system continue. In .response to questions, Mr. Rand indicated that staff needs to advertise the collection method with a media blitz so that the citizens understand how the system operates and would not be so resistant to the change. Supervisor Johnson moved to approve alternative No. 3, that the bulk/brush collection method remain the same as the current call-in bi-monthly pickup. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None = Ja~9 11. 1995 - GZ 1 _ __ IN RE: SECOND READING OF ORDINANCES 1. Ordinance declaring several parcels of real estate to be surplus and accepting offers for the sale of same (well lots - Arlington Forest, Cherokee Hills 2 and North Lakes 2 and 3) (Paul Mahoney, County Attorney) By unanimous consent of the Board, this item was deferred until after discussion in Executive Session. There was no action taken after the Executive Session. IN RE: APPOINTMENTS 1. Highway and Transportation Safety Commission Supervisor Eddy nominated Jeffrey Echols, Resident Engineer, Virginia Department of Transportation, to serve another four year term. His term will expire June 30, 1999. Mr. Mahoney was directed to contact the Salem/Roanoke County Bar Association to obtain a recommendation for a legal representative. ?. Library Board Supervisor Kohinke nominated Ms. Josie Eyer to complete the unexpired four year terra of Shirley Van Riper who recently resigned. This term will expire December 31, 1995. 3. IIrban Partnership Supervisor Eddy requested that a discussion of Jnly 11, 1995 CZ Z items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He received a letter from John Hubbard, Director of the Roanoke Valley Resource Authority, regarding the host locality fee and asked where the funds are kept. Mr. Hodge responded that these funds are considered operating revenue, and he will check on this further and report back. (2) He asked about the progress regarding the stormwater detention basins. Mr. Mahoney responded that he and staff had met with the Homebuilders Association who were generally favorable. He has drafted an ordinance from a model ordinance, but the model may not be valid based on a recent Attorney General ruling. Supervisor Johnson asked for a timely response before the end of the summer. (3) He asked about the Internal Auditor report and advised that he would speak about this under "REPORTS". Supervisor Eddy: (1) He advised that he received a memorandum from Treasurer Alfred Anderson regarding changes in the state law that allowed for increased fine for disabled Jaly 11, 1995 G2 G Haislip and report back to Mr. McGarry. 2. Joseph GraninQer, Jr. 5214 Green Meadow Road, advised that he had just received his first monthly utility bill and that the bill was higher than he expected. Chairman Minnix asked Finance Director Diane Hyatt to meet with Mr. Graninger to review his bill and resolve the problem. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports, after discussion of Items 6 and 8, and deletion of Item 5. The motion carried by a unanimous voice vote. 1. General Fund IInau~rooriated Balance 2. Capital Fund IInauprooriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Exuenditure as of Mav 31. 1995 ~F-~le~t~e~! It was the consensus of the Board to delete this item and add it as a new business item for action on July 25, 1995. 6. 4th ouarter Traffic Enforcement IInit Report It was the consensus of the Board that the report should only be presented annually in the future. 7. Report on 1991 Water Proiect 8. Report on eligibility of Roanoke County for flood = July 11, 1995 CZ 7 Health District and 25 positions in the Roanoke Health District. She explained that the services of both districts would be combined without actually merging them into one district. She explained how the loss of positions would affect service to the public as some of these services are shifted to the private sector. The Board suggested that Dr. Rutledge come back to a regular meeting and present a briefing which would outline the changes and how they will affect services. IN RE: E%ECOTIVE SESSION At 5:45 p.m., Supervisor Johnson moved to go into Executive session pursuant to the Code of Virginia Section 2.1- 344 A (7) to discuss the condemnation of real property for public utility purposes, Water Treatment Plant; 2.1-344 A (5) discussion of a prospective business or industry; and (3) disposition of publicly held property, surplus well lots. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF E%ECIITIDE SESSION R-71195-3 At 6:05 p.m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion _ July 11, 1995 CZ p Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: ADJOURNMENT AND TOUR OF SPRING HOLLOW RESERVOIR, WATER TREATMENT PLANT, AND CAMP ROANORE At 6:06 p.m. the Board adjourned to tour the Spring Hollow Reservoir, the Water Treatment Plant and Camp Roanoke. Submitted by, Mary H. Allen, Clerk to the Board Approved by, H. Odell "Fuzzy" Minnix Chairman July 25, 1995 ~ ~ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 25, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Rabbi Jerome Fox, Beth July 25, 1995 C A Z i NAYS: None RESOLUTIONS 72595-Z OF APPRECIATION TO LYNN RICRER AND THEODORE SUSAC FOR THEIR VOLUNTEER EFFORTS IN RENOVATING CAMP ROANORE AND AUTHORIZATION TO NAME THE DINING HALL IN THEIR HONOR WHEREAS, Camp Roanoke, located in western Roanoke County off Dry Hollow Road, was founded in 1925 and operated until 1985 as a YMCA camp for boys; and WHEREAS, Camp Roanoke was purchased by Roanoke County as part of the Spring Hollow Reservoir Project; and WHEREAS, the County, through its Department of Parks and Recreation, is currently in the process of renovating the Camp, so that it will be available for use by the public for various recreational activities; and WHEREAS, Lynn Ricker and Theodore Susac have been involved in that renovation since October, 1994, providing together over 1000 hours of their time, energy and creativity to Camp; and WHEREAS, Mr. Ricker and Mr. Susac have re-constructed the flat roof of the dining hall and assisted in re-wiring the dining hall, both bathrooms, and the picnic shelter; and WHEREAS, Mr. Ricker and Mr. Susac have saved Roanoke County over $20,000 in labor and equipment through their hard work and dedication to the Camp Roanoke project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby express its = July 25, 1995 G ~i G I accreditation program. The accreditation is for the Roanoke Valley and also recognizes the Cities of Roanoke and Salem and the Town of Vinton. IN RE: BRIEFINGS 1. Briefing from the Department of Development Services and Ombudsman. (Gardner Smith, Director of Development Services) Mr. Smith reported that in September 1994, the position of Development Facilitator was established to serve as an ombudsman. In March 1995, a new department, with Mr. Smith as Director, was formed comprised of the Development Facilitator and other existing staff. The department provides counter and permit processing, assistance to Engineering and Inspections and Planning and Zoning in serving walk-in and telephone customers. The staff provides enhanced customer service and assistance to individuals dealing with permitting, inspections and development and the review processes. IN RE: NEA BIISINESS 1. Request for Funding of IItility Department Capital Improvement Program. (Gary Robertson, IItility Director) A-72595-2 Mr. Robertson advised that when the Utility Capital = July 25, 1995 C A r7 I control of internal functions such as the Procurement Department, revenue projections, and the possibility of employee theft. The proposed position would ensure a better system of checks and balances. Following discussion, Supervisor Johnson moved to establish and advertise for an internal auditor to report to the Board and that i4r. Hodge, Keith Cook, and members of the Board develop a job description and salary. The motion was defeated by the following recorded vote: AYES: Supervisors Johnson, Kohinke NAYS: Supervisors Eddy, Nickens, Minnix IN RE: REQUESTS FOR WORR SESSIONS 1. Status of Visioning Process and recLuest for Work Sessions with the focus group chairpersons. (Elmer Hodge, County Administrator) Mr. Hodge advised that this work session would give the focus groups an opportunity to present their reports to the Board. He would like to televise the presentations and suggested either one 3-hour session or two 1-1/2 hour sessions. It was the consensus of the Board to set the work session for August 8, 1995, at 7:00 p.m, with members of the Planning Commission included. (Note: This date was later moved to AucTUSt 15, 1995) . = July 25, 1995 C A [1 I Wertz, Wanda M. Rettleson, Phyllis A. Secrest, Norma J. SlatnOn. (Paul Mahoney, County Attorney? Mr. Mahoney reported that the Board authorized acquisition of easements for the South Loop Transmission Line at its August 11, 1992 and January 25, 1994 meetings. During construction, there were instances where the location of the line was adjusted after the original easement was recorded, and the property owners granted Roanoke County a new easement for the actual location of the water line. This ordinance would return the original easements to the property owners. In response to a request from Supervisor Eddy, Mr. Mahoney indicated that he would amend the ordinance for the second reading to clarify that the County was only paying for one easement. Supervisor Johnson moved to approve the first reading and set the second reading for August 22, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance authorizinc convevance of an easement to Appalachian Power Company for underground electric service across a portion of a surplus well lot in Hicthfields Subdivision. (Paul Mahonev, County Attornev) = .Tiny 25, 1995 C C 1 .. 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. an electric line easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 11, 1995; a second reading was held on July 25, 1995; and 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an underground electric line easement, fifteen feet (15') in width and as shown on APCO Drawing No. R-3129, dated May 19, 1995, across the County's Highfields well lot (Tax Map No. 86.11-4-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: = July 25, 1995 GG2 held on July 25, 1995. 2. That the conveyance of this real estate by donation from Thomas Ltd. to Roanoke County for a sewer pump station located off Route 11 & 460 at the entrance to Campbell Hills is hereby accepted. Said real estate is more particularly described as a 1.042 acre parcel of real estate shown on a "Map showing property to be conveyed to County of Roanoke by Thomas Ltd." prepared by T. P. Parker & Son, dated June 2, 1995, and attached to this ordinance. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: APPOINTMENTS 1. Community Corrections Resources Board Supervisor Eddy nominated Chris Pickard to serve another one year term which will expire August 31 1996. Ms. Allen was directed to contact Jim Phipps, VASAP, for a recommendation for an alternate member to replace Michael Vulgan. July 25, 1995 C C C RESOLUTION 72595-5 APPROVING AND CONCURF.ING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVI:;ORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 25, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes for May 23, 1995, June 13, 1995 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and the Library Board. 3. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. 4. Request from the School Board for $22,500 grant appropriation to the School Grant Fund for the Roanoke P.rea Tech Prep Consortium. 5. Request from the School Board for $667,025 grant appropriation to the School Capital Fund for the Virginia Public School Authority Equipment Grant. 6. Request from the School Board for $2,873,696 appropriation to the 1995/96 Regional Special Education Fund. 7. Request for funds to conduct a survey of the need for a four-year state university in the Roanoke Valley. 8. Request for acceptance of Old Locke Court, Canterbury Park, Section 7 in the VDOT Secondary System. 9. Request for acceptance of Tulip Lane and Sunflower July 2~. 1995 GG7' WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additicns Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-~aay, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor ,7ohnson Seconded By: None Required Yeas: Supervisors Johnson Kohinke Eddy Nickens Minnix Nays: None RESOLUTION 72595-5.h REQUESTING ACCEPTANCE OF TULIP LANE AND SUNFLOWER DRIVE, EDGEMONT OF VINTON, SECTION 1, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, ~~.. = July 25, 1995 CG[1 western/southwestern Virginia and southeastern West Virginia; and WHEREAS, Roanoke County's ability to promote growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the ARC; and WHEREAS, Roanoke County recognizes the need to approach economic development from a regional perspective. NOW, THEREFORE BE IT RESOLVED that Roanoke County, Virginia, requests Congressman Bob Goodlatte, Congressman Rick Boucher, Senator John Warner and Senator Charles Robb to pursue the inclusion of Roanoke County as a member of the Appalachian Regional Commission. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REPORTS AND INQIIIRIES OF BOARD MEMBERS supervisor Johnson: (1) He received a copy of a letter from Gary Everhardt, Superintendent, Blue Ridge Parkway, to the Virginia Department of Transportation, regarding options for the road improvements to Route 221. He requested that the letter be included in the record at the public hearing on the road improvements, and that the Board receive copies. (2) He asked about the responses to the meeting on Williamson Road beautification project. Mr. Hodge advised that the staff is - July 25, 1995 C~~ I Harrington on the Wolf Creek development. Supervisor Minnix: (1) He asked Mr. Hodge for possible recommendations to look at privatizing services that would guarantee no employee lay-offs. (2) He announced that he had checked into the complaint from a citizen who was not allowed to play golf at a county park, and was advised that when staff is mowing the parks, the balls come out of the grass at up to speeds of 100 mph which is a danger to the staff. Mr. Hodge has written to the individual explaining the problem. (3) He announced that he and Mr. Hodge were invited to meet the new Radford University president, Dr. Covington, at the Hotel Roanoke, and that he would like to establish closer ties between Radford University and the Roanoke Valley. (5) He announced that he felt that the Commonwealth Games were very successful, and asked for a report on the economic impact of the games in the Roanoke Valley. (5) He advised that he has requested staff to prepare a resolution of appreciation for those involved with the New Century Council to be brought to the August 22, 1995 meeting. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Items 6 and 8. The motion carried by a unanimous voice vote. 1. General Fund Unap prop riated Balance 2. Capital Fund Unap prop riated Balance July 25, 1995 C~'2 IN RE: WORR SESSION 1. Work Session on Revenue Projection MethodoloCv The work session was presented by Diane Hyatt, Director of Finance, and Brent Robertson, Budget Manager. Mr. Robertson and Ms. Hyatt presented charts showing the annual percentage change in personal property tax revenue since 1982 and an analysis of the actual revenues since fiscal year 1989-90, and a similar report for real estate tax revenues. They described the difficulties in accurately projecting revenues from year to year. Mr. Robertson reported that staff has developed a computer program to input statistical data that should create better revenue projections. They are also surveying other localities for additional ideas to improve revenue projections. IN RE: DISCIISSION OF PETERS CREER WATERSHED DETENTION PONDS There was a brief discussion with Bill Clark, Roanoke City Engineering Department, regarding the Peters Creek watershed detention ponds. This item was discussed further in the Executive Session. IN RE: EBECOTIVE SESSION At 6:10 p.m., Supervisor Johnson moved to go into Executive Session pursuant to pursuant to the Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel pertaining July 25, 1995 GAG requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: PUBLIC HEARINGS 1. Public Hearing and resolution on the acquisition by condemnation or other means of an easement across tiroperty owned by Guenther Gass; and entering and taking an easement across such Uro~erty prior to or during condemnation July 25, 1995 C~7 completed, the contractor returns the property to its original condition. Mr. Robertson indicated that it is only a remote possibility that repairs would be needed on a new sewer line for the next 20 to 25 years. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 72595-7 PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, A3 AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH THE LAND OF GUENTHER GABS FOR THE 1991 WATER PROJECTS Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, July 25, 1995, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 1991 Water Projects have been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of a sewer line in order to supply a public water treatment system to the Dixie Cavern and west Roanoke County area. July 25, 1995 GHQ appurtenances thereto in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1- 238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of sewer lines and any other appurtenances thereto. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit A attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the I = July 25, 1995 G7 ~ Mr. Harrington presented the staff repc+rt and advised that there was one condition attached to the Special Use Permit stating that no more than two horses will be kept on the property. The Planning Commission recommended approval. There was no discussion and no citizens were present to speak on this ordinance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 72595-8 GRANTING A SPECIAL USE PERMIT TO ROBERT E. MURPHY TO OPERATE A PRI- VATE HORSE STABLE LOCATED AT 8411 OLSEN ROAD, (PARCELS 26.11-2-11), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Robert E. Murphy has filed a petition to operate a private horse stable at 8411 Olsen Road in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 1995; the second reading and public hearing on this matter was held on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: July 25, 1995 C7Z~ businesses at Tanglewood with exterior signage have had to request variances before the Board of Zoning Appeals. The Planning Commission recommended that the regulations be modified to allow major new anchor stores to display up to 100 square feet of signage. In response to a question from Supervisor Nickens, Mr Harrington advised that anchor stores must contain at least 32,000 square feet, and the signs must be permanent signs. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 72595-9 AMENDING SECTION 30-93-14 OF THE ROANORE COIINTY ZONING ORDINANCE TO REDISE THE SIGN REGIILATION3 FOR SHOPPING CENTERS IIPON THE REQIIEST OF THE ROANORE COUNTY PLANNING COMMISSION WHEREAS, upon the request and recommendation of the Roanoke County Planning Commission, the first reading on this ordinance was scheduled for June 27, 1995; the second reading and public hearing was scheduled for July 25, 1995; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 5, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. July 25, 1995 Cr7C ~r 3~,r ~~313. ~qu.are ::;~~~~.~::and the sign displayed shall be located a minimum of 300 feet from the closest public right-of-way. (Amended Ord. 42694-12) 2. That this ordinance shall take effect from and after the date of this ordinance. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None 3. Reconsideration of Ordinance authorizinc a Special IIse Permit to construct a broadcast tower a op, Read Mountain approximately .4 mile north of Summit Ridce Road, Hollins Magisterial District. upon the petition of Virginia Towers, Inc. (Terry Harrington. Director of Planning and Zonina~ 0-72595-10 Mr. Harrington reported that on May 23, 1995, the Board denied the request of Virginia Towers, Inc. for a communications tower on Read Mountain. On June 13, the Board approved a motion to reconsider the request so that the applicants could have another opportunity to present their case. The following citizens spoke regarding the proposed tower: CQ(1 .Tuly 25, 1995 _ On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: ADJOURNMENT At 8:50 p.m., Supervisor Johnson moved to adjourn to August 8, 1995, at 7:00 p.m. for a work session on the visioning process. (The date of this work session was changed later to Auctust 15, 1996, at 7.00 p m ) The motion carried by a unanimous voice vote. Submitted by, Approved by, Mary H. Allen Clerk to the Board H. Odell "Fuzzy" Minnix Chairman ~'7Q July 25, 1995 WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on January ?.4, 1995; the second reading and public hearing on this matter was held on May 23, 1995; and a reconsideration on this matter on July 25, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Johnson to deny the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Minnix NAYS: Supervisors Kohinke, Nickens IN RE: EBECIITIVE SESSION At 8:03 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A to continue discussion of those items outlined at the earlier Executive Session. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF EBECIITIVE SESSION R-72595-11 A-82295-7.a ACTION NO. ITEM NUMBER ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Confirmation of Committee Appointment to the Community Corrections Resources Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the July 25, 1995 meeting. 1. Community Corrections Resources Board Supervisor Eddy nominated Chris. Pickard to serve another one year term. His term will expire August 31, 1996. RECOMMENDATION• It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, ~~ ~~~ ~~ Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Community Corrections Resources Board File r ~ A-82295-7.b ACTION NO. ITEM NUMBER ~'"' "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit and One- Time Bingo Game from the Penn Forest Elementary School P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Penn Forest Elementary School P.T.A. has requested a permit to hold a raffle and one-time bingo game in Roanoke County on October 28, 1995, and has submitted applications for each use. These applications have been reviewed with the Commissioner of Revenue and he recommends approval. The applications are on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the applications for a Raffle Permit and One-Time Bingo Game be approved. SUBMITTED BY: Mary H. Alen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle Permit File RAFFLE PERMIT APPLICATION c -~ Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~n ~~ eS ~ E 1 ~ 1'1n2.Yi'~l~ r u S~C=C I Mailing Address (ate C~ ~Qrrt C~Y'~Cir~ ~~C~ S~ city, state, zip code ~j v~r>Uk~ w,rgt r~~Q~, ~~1U~ ~ When was the organization founded? ~a7a Purpose and Type of Organization ~- ~~rn~r,~~r~ ~C~O~G~ ~i Has the organization been in existence in Roanoke county for five continuous years? YES ~( NO Is the organization non-profit? YEB~ NO Is the organization exempt under S5oi(c)(3) of the Internal Revenue Code? YEB~_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organisation who violates the above referenced Codes may be guilty of a felony? ~5_ Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue?~ ~~ ~ S COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 ,~ Does your organisation understand_that it is a violation of law to enter into a contract with any person or firm, association, organisation (other than another qualified organisation pursuant to S 18.2-30.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organising, managing, or conducting Raffles ? (~ ~.1i~S L DESCRIBE THE ARTICLES TO BE RAFFLED, VALIIE OF SUCH ARTICLES: Article Description Fair Market Value I i M i ~ 0.k^ '~'O ~QS~ y~rS - ~ ~ ~ ~i+4ti~ ~ <~+ DATE OF RAFFLE (~~b~' o~ lQG'~ If this application is for an ANNUAL RAFFLB PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? Tnis perm lid only for ocation. Any organisation holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.50 of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically ohartered or organi$ed. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~7h~ ~roc~~zds -arc,-~, ~.~~~. ~.r~c~ b~-.r~c~C, w ~t_.~ be.. u.s ~ ~ ~~ COUNTY OF ROANOKE, VIRGIlVIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 2 .~ ,_ Officers of the Organisation: L~~ President : T~,1''Y~ ~ ~ci ~-.~; T~.3 ~ _ Phone : ~~ 1 c~+- a ~ ~~ Address: 5~ ~ {~(~~4^~f ~'1~1~A'1 J~CQ~~i= VQ ~~ C { Vice President: I~Cz~.x~ ~c ~ 1C;U-~ Phone: `-1~~- Q~4 ~ Address: 3 ~ ~~-5 ~Jt1~~'1L l ~ ~~ l~~-1~~ Y Q ~ r~~~{~ Secretary: 1-~C.2m ~C~I~ Phone: `7"(~J--~I.~3~ Address: ~~I~ ~~-G~Ji~C~~~~ !~ ~ 1~0.h~e(?_~ YQ , o~~~i~ Treasurer : ~Q ` ~~ hC~0. ~~YQ t~dl Phone : ~ ~7 ~ - ~~ '7 Address: ~~ ~ G l~I ~i ~'~ t~t~~ ~~-(' * 1,~0~ . o~u(~i Member authorised to be responsible for Raffle Name : ~-"~+.t~. ~ ~sl~'r5 Home Address ~ ~~C~ Phone ~~ _ 1~t~5U Bus Phone operations: S,~s~---~ ~~.~sf~ 5~G i (~,r~s4-~Q C-r2~k. Y~r . ~ 7 ~ - G ~U~ Member responsible for filing financial report required by the code if your organisation ceases to exist: Name: ~QA r !^.~,,,(~.~ ~~ ~~ Home Address ~7~ Q~~.e~l-~t~~ ~A r~~ ~Rn~~~ Ua ~U~i~ Phone 71 ~ ... ~~ ~ "~ Bus Phone Does your organisation understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~~ Has your orgaaisation attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? 1 1p ~ IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOT~4RIZ~.TION L ~ THE FOLLOWING OATH MDBT HE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth is 518.2-434 of tha Cods of Virginia, that all of the above statements are true to the beat of my knowledge, information, end beliefs. All questions have bean answered. I further swear that I have read and understand the attached copies of Bsa. 18.2-340.1 ~: seQ• of the Code of Virgiafa sad Section 4-86 ~ seQ• of th• Roanoke County Code. signed by: ~tk.~.... ~ . .~ I '~azrtiwa.~ Qv+z~>~a-~~ :~-9~ C'_r ~,i C~- 1~~- ~.~ V~ . Luc i~ Name tle Homa Addr s Subscribed sad sworn before me, this c~'.~,ay o ~19 ~~ in the County/(~#y of ~~,~ , Virginia. ~ . ~ y commission expires:L~ . ~~ 19 ~~ Notary Publ c NOT VALID IINLESS COQNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commis loner of a Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGIl~TIA P.O. BOX 20409 COMIVIISSIONER OF THE RE ROANOKE, VA 24018 . _.. --.- 4 ~-3 PE1V'N FOREST CAR~fl~TAL. DRAWING ON OCTOBER 9TH AT Z :-30 P . M. 1. RECLINER-$410-Grand Piano 2.. SEGA GENESIS VIDEO SYSTEM-$120 Penn Forest PTA and Hill's Dept. Store 3. ERIC FITZPATRICK MARKET SCENE PRINT-$35 Eric Fitzpatrick FRAMING-$100-Country Village Shops 4. 20" BMX BICYCLE-$70 Virginia First. Savings Bank 5. LAWN TREATMENT-$60 Green Up Lawn Care MULCH-$b0-Mulch'n'More 6. REMOTE CONTROL CAR-$90 Garland Oil Company 7. TWO MILL MOUNTAIN THEATRE TICKETS For any show '93-'94 season $30 GIFT CERTIFICATE-Texas Steakhouse S. $50 SAVINGS BOND-Signet Bank Cave Spring Branch 9. ONE YEAR FAMILY MEMBERSHIP-$45 Imaginasium 10. FALL WREATH-$50-Salem Creek 11. KOOSH BASKETBALL SET-$18.75 Imagination Station NEED NOT BE PRESENT R TO WIN BINGO PERMIT APPLICATION ~- 3 Application is hereby made for a bingo game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. sect. of the criminal statutes of the Virginia Code, and by Section 4-86 g~ sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. Tha Board has sixty days from the filing of an application to grant or deny tha permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~Y> rC:(~pS~ ~~i'XYI~~a `x~Gl Mailing Address _ ~;, 7j;~~} i ~ l~l"t^i (1'`~l~ ~~~ _~U..~ City, State, Zip Code ~CliYk7C.~' _~11J1G~f~~0.. ~+~(~i~ When was"the organization founded? (~ ~~ Purpose and Type of Organization _ ~P.f'~e,1'1~.--t.., ~~x1C~ ~j f=~ Has the organization been in existence in Roanoke county for five continuous years? YE8 ~(~ NO Is the organization non-profit? YE8 j( NO Is the organization exempt under $501(c)(3) of the Internal Revenue Code? YEB~ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. rsNa. ~f t:4~ Cc+de of Virginia authorizing this permit is subject to h~v~rg such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? l.{~ Does your organisation understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenue2~ \IP~ COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF 'I~ REVENUE ROANOKE, VA 24018 1 Does your organisation understand that it is a violation of law to enter into a contract with' any, person or firm, association, organisation (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organi$inq, managing, or conducting Hingo Games ? gip` L 3 GR088 RECEIPTB from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL DAYS OF 1PEER AND HOURS OF BINGO ACTIVITY: Sunday Monday Tuesday Wednesday Thursday Friday X Saturday From To From To From To From To From To From To From i0 AfY1 To :~ p~rj_ c~~~b~~- ~~ ~-~~1s Specific location where Bingo game is to be conducted? This permit shall die valid only for the above location. Any organisation holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5$) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organised. (county Code §4-101) State specifically how the proceeds from Bingo will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~~. ~~~~~ Srr~r~ ra~~Cz G.rtd ~g~ t~~ bQ.. u.S~ ~ ~~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONBVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 a • Officers of the Organisation: , ~-~ President : 1' Y L ~ TLS Phone : ~ 1 ~ - (~~® Address : 5~ ~® ~"1'~ 1' Y'! lYiCti°1 Kum ~f~(~ ?'~ku Y C~ ~'~ C ~ $ Vice President: KQ-~N ~~u ~~ Phone: q89-O~y Address: 3~as OU~.rh+~I ~rQ.l.l i~ocz--•~k~ VQ . ~~Uf~ Secretary : ~m ~~~ r ~ Phone : ~ ~ ~ - ~~ 3 a Address : ~Ci ~ G ~~~2 ~ 1 !C(~QC~ f wa~'0~-~- ~~ ~ a ~~ t ~ Treasurer : lC2Q C (~-~,-,~A. ~~p ~ r-~ Phone : ? 7 u l ~~ `7 Address: 3u `1l ~)usz~rd C~+~c.IN Qnokc? (/4 . a~4o~~ lrtembar authorized to be responsible for Hinge Name : 1~(1 r~ 1~ ~~~ i Home Address Cp~3rJ .~,Q~C~.r' KL~!Q ~~~`$ Phone G~q - C)1~5~ Bus Phone operations: ~s~ti icy 5~q i ~-ys~,t ~~pr. ~~o~B Member responsible for filing financial report required by the code if your organisation ceases to exist: Name : ~(~..Q ~ ~.. ~ -~c,~ r> Home Address 3~(7 7 ~cC.~ Dl ~(~ ~_,r. ~~.~ ~. ~~;Q na~2 ~ . ~ U 0 ~ Phone ~~~-~5~1 Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? i~ Has your organization attaohed a check for the annual. permit fee in the amount of $25.00 payable to the County of Roanoke?~ IF ALL QUEBTIONB SAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 • , ' NOTARIZATION • THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: L_-- I hereby swear or affirm under the penalties of perjury as set forth in 518.2-43 ~ of the Code of Virginia, that all of the above statements are true to the best of my kaowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sea. 18.2-340.1 ~ secr• of the Cod• of virginia and 8eation 4-86 et. se of the Roanoke County Code. signed by: C . l'~m~ ~zc~ s Home Address Name Subscribed and sworn before me, this day o 19 7~ in the County/e#ty of e--/~ , virginia. My commission expires: ~ ~ 19 ~~ Notary Publ c NOT VALID ONLEBB COUNTER8I~3NED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. S D~te ~ Commis loner of t even e The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 4 .. L '~ • 0 5 y 5 ~, ~` p o m~• ..c o ac c.> > < x ~~ o~ ~ cn Y c _a m ~" o m ~ c W 6 Z M- v 1~ W ~ t W ! ' C O 2 y _V W O C ~ Q 1C Z i ~ i N X S ^ C9 m W ~ iC a tO ,,.z ~ O 5 m O O 5 ° h ~ ~" ` W 4 ..1 a d V O ' U ~ ~ f.~. = W W aG ~. ~' N 4 .1 O O 5 H N r ~ c a.. ~'~~~ N C 4] CC C.7 C "' C 4] O V CO W . ~ T i~ W O i 4 ! m c.~ ..e x O ac sc o ] x ~` O 5 5 ~- o -H 5 ~ m m = te ~ s ~' ~ o o ~ o ~o amt i ~C C a - L. i G ~` ~ y' i 47 v 1 rVy ~ {/ ~ O ~ . i m V W S O ~' ~' cn ^ v m ~. ~ .,, r- m m -. ~ ~ r ~ m ea ~ O u m r F S F p S m y~ ~ m S OG `' O C f~ O O C ~ F i S ~ t.. V - ~ ~ ~-. _ i ~ Y ~ V ~.. _ ti ~ S W _ ~ ~ S ab ~ -• Q m ~ m G arl "+ m . .. F 5 N t m . b O .c C ~ 5 C7 W _ 5 ~ v7 t c o e .L O m m v ~ O ac a- W o c W 5 ~ `.- r++t t ° -47 c.. V .t CD F 5 ~ ~ CG .Z S O ~C .~- Q v .. C . T 4] .a D .~.c O ~ ~ Z [I7 W CO N ~Z = ~ i O ` ~ aC N m ~ V C O- . Sr 9C K m 0 _ W O 5 C W ae i O ~ V _ O _ . t b v ~ 0 T' ac .. a o K W F C/ ! U~ V Z _ G _ ~ _ V 7 41 e N ~ .! i h. ZO S ~ t S i i V, 41 5 ^ ~ F O Z O a!1 p O O ~ a i. m v O O 00 ev rl 1'n .. wl ~ ~ t!'1 .. O CIJ O ~ ~ .-1 ~ ~ t ® 4. O O 45.1 m Z ~ ~ O CC -.- O /O F- 4i v O W C ~„ = O m N D V N -• f~'1 m 4. al i V N ' 5 N Co C r+ aC ~--~ ~ N yr 4- .~ C F 5 i W 4 O ~ ae V C ..~ .tr Cr 6 ' y _ '_ '~'~ i O O O W CC m aC aC O G /'J N V t ! C Y F i ~"~ O t ~ O N 4] V O O F ! i aG 5 V o s- S F +c i o G = s m aG e 5 K 5 sa_ s i o r- cl.~ L ~ a t o m = a°c V AOC •- y .! t t r y m ` y ~ P t N ..-. ! aC 4] N S O Cf) O lIJ M ! _ ~" 41 h V O GC Z F V S - N= CC V] = N ~--~ 5 -- ice. os41m w 4" ~ o °o m N~ ~` c~ ac s se o ~o O ~ v ac c~ m t m N a V '.S 5 ~~ i m C •y r.e OC 5 .0.. gym., i r y ~ S W m vs Gam.. GrJ O V ~ 4i O +C D m am V a0 i Y~+ Z NJ V' S - H i¢.. i _ t '~ C !) S ' ' 5 w ~ 5 CC 0 V F D ~+ aC 4. N C 7 N O ~ ,! m r y W A ~ .. _ ~ O C s C C F i.-. 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ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Appropriation of Additional Comp Board Funding for the Treasurer's Office COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: The Treasurer's office has received approval from the State Compensation Board to purchase computer equipment in the amount of $2,054. Attached is a copy of the letter that was received from the Compensation Board. The County will be receiving one third of this amount or $684.67 from the Compensation Board. The remaining balance of $1,369.33 will be paid from funds available in the existing budget of the Treasurer's department. STAFF RECOMMENDATION: Staff recommends accepting the $684.67 from the State Compensation Board and appropriating this amount to the Treasurer's office budget where it will be matched with existing funds to purchase the needed computer equipment. Diane D. Hyatt Director of Finance Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Respectfully submitted, App~rov~ed by, A Elmer C . Hodge County Administrator ACTION Motion by: Motion by Edward G. Kohinke to approve cc: File Alfred C. Anderson, Treasurer Diane D. Hyatt, Director, Finance VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x m:\finance\common\board\ August 8, 1995 '~~~ ,:,z't JUNE R.FUNKHOUSER CHAIRMAN ~'.~!n"~~ DANNY M. PAYNE i~ T- ~J' T R T~T ,~ W. J. KUCHARSKI ~©~~`1.1'~ 4~~~L:1 ~1 ~~'~ ~T.L~,~iIA `~ :1 EX~OFFICIO MEMBERS I 1~\~YI ~ll~ .11 COMPENSATION BOARD P O. 3GX .'0 RICHMOND. VIRGINIA 23206-0710 June 30, 1995 The Honorable Alfred C. Anderson Treasurer Roanoke County P. O. Bcx 21009 Roanoke, VA 24015-0533 Dear Mr. Anderson: BRUCE W. HAYNES EXECUTIVE SECRETARv JAMES W. MATTHEWS ASSISTANT EXECUTIVE SECPE'ARv This is in response to your request for office data processing equipment, and to inform you of Compensation Board action taken on your request. Specifically, the Compensation Board took the following action on your request at its meeting held on June 29, 1995: Equipment Total Equipment Requested Approved Approved Modem, PC, Printer 52,054.00 PC, Printer, Laser Printer and Laser Printer Modem - Practical Peripherals 14.4K baud external modem CV.32bis/V.42bis] with 9-pin Modem Cable. State Contractor: Intelligent Express, P. 0. Box 16089, Chesapeake, VA 23328 - Contract # VA-950451-IEPC-Cost: 581.00 Contact: Jim Tincher, "_ > 546-0005 - (804) 546-0201 ract Expiration Oate: 9,?,0/95 TOTAL APPROVAL: 52,054.00 '.a The Compensation Board considered the Fiscal Stress Index for each locality when approving equipment funding for your office. Thus, even though most requests were approved as requested, the actual reimbursement amount will vary. The Compensation Board will reimburse your locality 33 1/3% of the amount approved above. w All approvals are for the equipment requested; the Compensation Board will not approve transfers from the equipment line item of your budget. Further, all reimbursement requests must be submitted no later than June 15, 1996 as these funds will not be available in the next fiscal year. (over) FAX (804) 37?-0235 ADMINISTRATION (8041'86-0786 (V/TDD) (8041 786-0786 ~ !' ' ~ ~ s ~-y Please be advised this approval is subiect to concurrence of the Roanoke County Board of Supervisors. Therefore, we must receive written concurrence of your Board of Supervisors before our records can be changed to reflect this approval. Please call Bruce W. Haynes, James W. Matthews, or Maria Martino if you have any questions. Sincerely, June R. Funkhouser, Chairman Bruce W. Haynes Executive Secretary Copy to: Governing Body James W. Matthews, Assistant Executive Secretary Maria A. Martino, Fiscal Technician Senior, Commissioners/Treasurers Program C. P. Heitzler, Jr., Department of Information Technology h:tregpt.f96 km1-06-30-95 A-82295-7.d ACTION # ITEM NUMBER ~= S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Fralin and Waldron, Office Park, Building "F" COUNTY ADMINISTRATOR'S COMMENTS: ,~' ~.~ ~~~~ SUMMARY OF INFORMATION: The Developers of Fralin and Waldron, Office Park, Building "F", Fralin & Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Fralin and Waldron, Office Park, Building "F", which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $14,500 and $ 12,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Fralin and Waldron, Office Park, Building "F" along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L L-s SUBMITTED BY: Gary Robert on, P.E. Utility Direc or APPROVED: Elmer C. Hodge County Administrator --------- -------------------------------- ACTION ---------------- VOTE ------- Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arno ld Covey, Director, Engineering & Inspections L- 5 DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 19th day of June, 1995, by and between: Fralin & Waldron Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Fralin and Waldron, Office Park, Building F (3800 Electric Roadl, made by Lumsden and Associates and on file in the Roanoke County Engineering Department. Page 1 of 3 L- ~°` The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Fralin an Waldron Inc. ~ ' By: ~..; ~ ~ -~ adopted by the Board of State of: V:ati.~:..~ County~y of: e_ , to wit: The foregoing deed was acknowledged before me this: 1 ~~ ,day of ~ 19 `/S ; By: ~}~~~ ~ C,~~lI~~,~~ as Duly authorized officer Title on behalf of ~r,~-- g" ~li~~~~~-_ __ G< rrfotary lic My Commission expires: ~o f 3~ r ~6 Page 2 of 3 L--,~' Approved as to form: County Attorney State of: County/City of County Administrator of Roanoke County, Virginia By: Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of 19 _, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 L~-.~"~ NORTH v~ _ ~;"t:.;a""` aa,.,, ~ =2~ rte/ ~ - - _ .. A.+TT . JTV nark- <', `\/` . -~ %~ a m`Y t Z , ~ mot' ~ ' ~ r ~ ~ ++ .,~ \ ~~ a yo ~~ .mss. -\ - :'~ \ e~a` / / a• -4 ~~:I,-Y O ~ ~,: s '~ `cam r ~ ~ i 'r 1 .. y `\ , r, _~~ "i5^'` ~ 11 ~ c+aa . .)• T ~ ~ MY/tea / `~f ' a, • ~ rw~- ~: ~,,j ~ \Vac-=i~-'_O. •:4 /.'~ /~ ~ -.~__= _~ ;III''=:1- P;` ?:' ,s. i :.'~ r~;v ~"' z ` e`~;.''r `~~.`. ,.0 ~Ci` r- i ~I ~. iY«f.... 'r~~ ~~~ r i~ ~ .: 1 • _ ~ Iii' / ~Y '~,~ I ' Q ~~ ~:~ ,~ ,~ ••-.~;::. .~ ....-:.ter.' _ -- - =~•~ " ~~~. ~ ,_~-~-"~'~'~ ;-3---::;. t .e2 -~ __ - .w s I~: - _.--L_ . 1Iv -~ ...-T •""...c'rzn-~ ~C.r.' ~~ `_'s~-~- u.i -_ ....~j°'~-F.:'L« -_ '~'~-- `^'~• \ .__ca.. ,~~•'__~ +`-.y-... ---- , ,,,-„ ~ VIRGINIA ROUTE 1419 •~ ~ ; ~ ~,,, ~a ~-~-=' - - %"--- - , ---; ~ .. _ -~ _ ---- - r_ ~~ •• ?;~ sal r_ ----'==-N--- ~ ~._ T,raa i--, - - ---------- a.,..,.,, ana.ta,...a..a... ~__ ~t ~;_ - ::: r ,,, •• --------~- ' ~ :9 ---------- \r~' .s ,,~.,,..~ .,..,.....,„ Z ~..., ,.~ „~„ U ~ ,.,.. _ _ _ ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING FRALIN & WALDRON -BUILDING "F" r A-82295-7.e ACTION # ITEM NUMBER ~"' AT A REGULAR MEETING OF THE- BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield, Section 1 COUNTY ADMINISTRATOR'S COMMENTS: C~~~,"~,"~~ 1 ~-~`~''v`~ SUMMARY OF INFORMATION: The Developers of Summerfield, Section 1, Fralin and Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering Company entitled Summerfield, Section 1, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $40,500 and $ 121,654 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Summerfield, Section 1 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L --~ C~ SUBMITTED BY: Gary Rob tson, P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~~ ~~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Edward G. Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections L- DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 19th day of June, 1995, by and between: Frafin & Waldron Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Summerfield Sec. 1, made by Lang Engineering Company and on file in the Roanoke County Engineering Department. Page 1 of 3 ~. - ~' The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Fralin and//Waldron Inc. gy; .~2l~ ~ ~ As: --~f.~P ~ -~~ adopted by the Board of State of: ~u- Countyf~tp of: o~,~~ , to wit: The foregoing deed was acknowledged before me this: 1°I~'-' ,day of ~c_ 19 gs Duly authorized officer Title on beha'tf o7 ~~~, 4 ~~~~ ~`. I'dotary lic My Commission expires: /613l~~~ Page 2 of 3 r L-~ Approved as to form: County Attorney State of: County/City of County Administrator of Roanoke County, Virginia By: Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of . 19 _. by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 ~'" ~8 ~ qG oe MOBII oQHr ~:T \ ~ ~~~ R ~ •~ \ ~ $' - ~ ~ r 'F .roeo '~ ~ ~ v L~ '~ io a~ yp R :~~~~~~~y .VICINITY MAP ~~ P NORTH ROANOKE COUNTY ACCEPTANCE OF WATER & SEWER FACILITIES SERVING UTILITY SU"L~RFIELD SECTION I DEPARTMENT ~ __ / _~. -,^ A-82295-7.f ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Campbell Hills, Section 2 COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ ~~~~ ~~ SUMMARY OF INFORMATION: The Developers of Campbell Hills, Section 2, Thomas Brothers, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P Parker & Son entitled Campbell Hills, Section 2 which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $21,500 and $ 138,500 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Campbell Hills, Section 2 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L- 7 SUBMITTED BY: Gary Rob tson, P.E. Utility irector Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: _. Elmer C. Hodge County Administrator ACTION Motion by: Motion by Edward G. Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections `_° ~/' DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 30th day of June 1995, by and between: Thomas Brothers, Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Campbell Hills Section 2 , made by T.P. Parker & Son and on file in the Roanoke County Engineering Department. C~ The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Thomas Brothers, Inc a By, - __ ~ n _ e ~ r As . State of : ~ ~~ County/City of : ~ _tZ to wit The foregoing deed was knowledged before me this: q ~p °`r'` day of ~_ 19 %S , B y : % a s tip.o c.c~~ Duly a horize/d office itle on behalf of ( /' ~,r~u-ry~ ~Co'Z~tecn Notary Public " My Commission expires: /, ~0~9~ Approved as to form: County Attorney State of: ...-- ~~ County Administrator of Roanoke County, Virginia By Elmer C. Hodge County/City of: to wit: The foregoing deed was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 L-'I NORTH _ --11 _ ~ O4~ L J? ~ dROPERTY OG ~ i I e~"i~(/L° '~a', ,/ a j \ ~ HUBERT L. LAW RENCE '-J ~I ~ PP1V'O T~°J / F / o-~ L' • `C ~ PROPERTY OF ~ : 1 ro`' RO ~ / /l G' ,r ~ ;ase 5 r -. ~_ THOMAS BROS_ INC. L J C~ O APO ~ ~ ~~J~ f/' ~ AJ ~Oy- \ ` ` 4.1'19~21~ JI .I5d -B~/ / / / 1 ¢'j' ~T/ ~~ T' / ,a Pro- 0 ~ 2 Fi ~.,. /P. ~,, ~.~; r ~,TO '' p ~ r a-~ ` ` - sl . / -.»-. raP. sa..P usc.+u:r ; ~ \ 11 ~ '..~ ,. y~ ~ ,, ~ gas , :,,;~ ~ _ ,. ``~ ~~ ~e ~ e~ hT' y ~ uo 0s f \ ~~ ~ ;.~]YOO' ~ ~~ , " a~ I%~~~, /ti /may ': ~y~ ~¢ ~ ~\, ~ ;.~4 is f ;„} ~~ I..~' ~'~ I o ~'.o ~~ ~~~ SCL SNCC1' i PP •\ i a Yq d' `~ I PROPERTY OF o ,~ /~~ //.J k ~ FOR 5 Te a wra C OlTei S~-. I<_. tl 9 II y~~ K ..O.O, r.4~9a~.,N IuD -~. ~{~;i.. -. a~. ~ I ~ '~ ii i)rf tt ~ Q~ JCC SMtt77AYG N L'ANPAt1L MPno( JCT hANI `` ~~ 4~S / ~- • •},NOO" Q ~ C rrr[J SIN/TIPY YWCP' P(ANJ ,w O<.iw~Ot tOw YO / ' ) .~ IY TPP~S pATtp ANACN S, sP(r/wr[POSaN IrfP ~ L'N[ [~ w ~WOTPUMO S[wtP aaN! ~ITTRT ~~R w .. / '"V 2YSw/APYSM[ tYMCNf /! • STAT/ON [CfAT/ON Orr /e tA,[NCNT r O ~ ~ sii ina tr ~/ i•irNTh n' w ~,! ~..~ O eeO ti ~'- O ` ~• \ ~ ~~ ~ r4'NTAr~f / O4 W "' ar i wan'- ~ ~.'°"" ~ ' w.-w rr /,'' ee.rs. erw , / - r- - ~ , .O ~ic~;fe'r ~ '..a:offi- '."wilr ~/ / O ` n a".r° / ~. n i u i w!m"ae K~ w~ J` r ///...... .t ]L•X 4~mr',Y/ ' SS Nw'IS u,tia W~~ ISCt JJCtI ~, PROPOJCD (~ SCCr/ON 2 ~ ~ ~L CAM PBCCL N/LLS \ /// C`OO ~ 0 ti/ ~ ~ , ~~ ~ ~ !~ AV ~ / „r~ ~ ~/ +` '71 Se ' ~/ h o. e ~ yC 04 uNC r ~ a / O `~ / ~ n O~ ' rJ ^ ~ ~ssw ~ n ~ V / O ^` r %/ "O ~ ~l9 ~/ ~ /- IC SJ NiT4 7/ r : SfaCP ~ ~ `\ 95 eirGP.r~ ~ / . .,P- ~ ~ f a . , 1 10r'Jl' j I ~ ~ _ -.-.~ ..ti , 0 ' ~ 5 c ~ ~ 0 !~ pp a..c ; / ,vorC coNrNaroP ro PPr nrtn / ;,~ ~ PIP • V r /~ ~ ; E ..... ,NV,.Y .--,do• 4a .U 1~ ~ swN•,.~ / ~ tt.sT rc rs E./ CNO SCC a,E7AlL :. O~ lLG' / 20~ SANIrA•?( I 1 ~I. n, ~- SCwCA' CasEar r/ ° , : " Tee RE J C.>e0 ~~ ,. I r / . , / ;` SCC SwEEr'~ I \i ~ ._, ~ Ge ~sNw•7s JP MAh,+O(CS ~ / / , - rer' !C' ~ ta'l ~C.. 1 ~ (, 1(IrA. 12 i - i ~r~/ s ~ :nrr?s!L_ - _-~-- _ ~ " t<<. -- _~~ i' ~-/ r ~. rer,v ~-lss v. •ra - ~ !'i1+~"-~ -~\ r o. _ ^. rr7' i / / O. ~ S5 N O / ' S~~a~r.; ;e A +. i1e'ae' T.~~' ,A r6f7 4 ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING UTILITY CA!KPBELL HILLS, SECTION 2 DEPARTMENT A-82295-7.g ACTION # ITEM NUMBER L= AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Peters Creek Apartments COUNTY ADMINISTRATOR'S COMMENTS: ~~;~~v~"u~~ a~~~~ SUMMARY OF INFORMATION: The Developers of Peters Creek Apartments, Castle Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Peters Creek Apartments, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $34,000 and $23,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Peters Creek Apartments along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L- ~` SUBMITTED BY: Gary Robert n, P.E. Utility Direc or APPROVED: c~-~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections ~° DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 17th day of July, 1995, by and between: Castle Development Corporation hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Peters Creek Apartments, made by Lumsden Associates and on file in the Roanoke County Engineering Department. L The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer : C~~ ( ~~ ~ ~~ , ~ o ~~; By - _1~~~ ~i~`~~~~a ~~ As. ~`~~~ State of : U 1 ~~~ ~ ~ ~ ~t County/C-~~ of : H-EST~b2~l ~ Ll'~ to wit The Tyoregoing deed was acknowledged before me this: `S ~ da of ~' ~-Y 19 Gam, By : 14 `~ a s Duly authorized officer Title ~ ~ ~ on behalf of C ~Tl-~ ~~~ . C~ ~~~ Notary Public My Commission expires : ~~" ~-I / _" Approved as to form: County Administrator of Roanoke County, Virginia County Attorney State of By Elmer C. Hodge County/City of: to wit: The foregoing deed was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 ~ ~. 7 Q~J~ ~f~ .'~w 8.255. L~~S ES' . ~ ~EAtt UME ~~ ~~ `.61 ~nCATED . / ~"rV~ `~ ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING PETERS CREEK APARTMENTS 8.55.00' s~' A-82295-7.h ACTION # ITEM NUMBER MEETING DATE: AGENDA ITEM August 22, 1995 Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. COUNTY ADMINISTRATOR' S COMMENTS : U~ ,~ `~/~-v-a~ ~x~ BACKGROUND: The Roanoke County School Division has been awarded a $15,000 grant by the Virginia Department of Education for an "A Leg-Up" - Aggressively Launching Employment Goals Program for seven mild and moderate disabled students. The program will begin in September 1995 and conclude in mid-January 1996. An employment agreement will be signed by the School Board Chairman and Division Superintendent with ARC Roanoke/CHD Industries to provide work experience for the students, including the assignment of job coaches to help facilitate success in a working environment. Students will work one-half day, five days per week, and return to their home schools for the remainder of the day. FISCAL IMPACT: None. Expenses will be covered by the $15,000 grant. STAFF RECOMMENDATION: Staff recommends appropriation of $15,000 to the School Grant Fund. ~- Lar y ouse Transition Specialist Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ~i ~ ~~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Edward G Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke Count Scho 1 y o s y-- ~ .. ~~~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION ON AUGUST 10, 1995 AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING ROANOKE COUNTY BOARD SCHOOL GRANT FUND FOR WHEREAS, the Roanoke awarded a grant in the amount of of Education for an "A Leg-Up" - Goals program, and AN APPROPRIATION BY THE OF SUPERVISORS TO THE "A LEG-UP" PROGRAM. County School Division has been $15,000 by the Virginia Department Aggressively Launching Employment WHEREAS, the funds will be applied to expenses involved for seven mild and moderate disabled students to participate in a work experience program contracted by an employment agreement to be executed by the School Board Chairman and Division Superintendent with ARC/CHD Industries, and WHEREAS, ARC/CHD Industries will provide supported work opportunities including a job coach to be assigned to each student to help facilitate their success in a working environment for one semester, five days per week on a half-day basis; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $15,000 to the School Grant Fund for the "A Leg-Up" program. Adopted on motion of Frank E. Thomas and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: n _ ~~ ~~ ~,-~-~-~,`s~ ~.-- Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ,t ' Agenda Item IV.l.F.(1) 8/10/95 ACTION # A 82295-7.1 ITEM NUMBER ~-= ~~ MEETING DATE: August 22, 1995 AGENDA ITEM : Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. COUNTY ADMINISTRATOR' S COMMENTS : ,Q, _ _,_,,,~~,,r ~r~~~ BACKGROUND: Beginning in 1994, the Roanoke County School Division has received funding through the Virginia Quality Education in Sciences and Technology (V-QUEST) grant funded by the National Science Foundation to initiate a systemic reform in science and math education. The school system has been awarded $16,200 to select a Regional Action Council director who will assist in expanding local activities into district-wide and regional involvement. FISCAL IMPACT: None. Expenses will be covered by the $16,200 grant. STAFF RECOMMENDATION: Staff recommends appropriation of $16,200 to the School Grant Fund. Billie A. Reid Elmer C. Hodge Supervisor of Science County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Referred ( ) To ( ) Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools r FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION ON AUGUST 10, 1995 AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE ROANOKE COUNTY BOARD OF SUPERVISORS TO THE SCHOOL GRANT FUND FOR A V-QUEST GRANT. WHEREAS, the Roanoke County School Division has entered into an agreement with the V-QUEST Community Action Component to receive a grant of $16,200 to select a Regional Action Council director who will assist in expanding local activities into district-wide and regional involvement; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $16,200 by the Roanoke County Board of Supervisors to the School Grant Fund for the stated purpose in accordance with the V-QUEST agreement. Adopted on motion of Frank E. Thomas and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: ., ~ti~.-t. ~-'. ~- J~~.- Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge L -// AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, 22ND DAY OF AUGUST, 1995, ADOPTED THE FOLLOWING: RESOLUTION 82295-7.i REQUESTING ACCEPTANCE OF RUBLEY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the street described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Addition Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Nickens, Minnix Nays: None Absent: Supervisor Eddy A Copy Teste: ~~y2.~~t-~~ Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I ~' ^ ,~ ~~ 1~ ~ 3 ' 4.04 7.90 Ac Ac 2 3 • 18 Zoo 6 s 7 2.46 A a ~a /sue 2.27AC 22 .,~~ ~ , s >6.s 6 2? N ~ 4 2.94 Ac ~ -,~> 2~ 4 ~~, ~s , 6 ~A~ 4 Ag°~ ~~5 S ~ ~ • ~ 6 0 O ~./ 17 ~`58~ , ~s ZZA 3 = ' Zoo 5 .55A c 6~s x.10.2 21 a~~~•~ s 2`61 z~ I.o~Ac • -a ~g ~ -~,~ ~. .14 ~' `~~'m> ~ S Z Z i~ o 23 ~~ ~g, 6 ,~~~~ fit- ~'r • ~• 4.OOAc ~'.~ ~~ ~~ .. t .. ~1 _ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: •,•Rubley Lane from the intersection of Wygal Dr. (Rt 1155) northwest to cul-de-sac. 1) LENGTH: (1) .06 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SURFACE WIDTH: (1) 18 FEET SERVICE: (1) 1 HOME L^/1 NORTH ~~~- ROANOKE COUNTY ENGINEERING & EYTENSION OF A PREVIOUSLY APPROVED STATE ROAD INSPECTIONS DEPARTMENT r ~ !. ~• I a C O t U b O o ~n a y N N ~ ~ ~ $q ~ B ~ E c n ~ ~ H O w _ ~ ~ ~ ~ ~ ¢ C7 ~ ~ H „ w, ~ ~ x' i z ' ~ ~ ~ H '~ ~ O ~ ~ ~ ~ c L ~ e+ Y ~ n t o ~j =_ ~ o L O u ~ Z < Z N q i < c r, ~ C a ~ _° E v `O e v= ~ ; ,~ - s a ~ O V U . 0 ~n = i w ~ ,-• H ~ za ~ Hw w ~ '~ PG d' v 3 ~ ~ O O O ~ O O ° ~ ° O ° a° a° a a° a a a c ,~ z o rn ~ a 5 44 ~ 44 44 i ~ U O O ~ O O a ~ r v ~ . ~ ~ ~ a ~ ~ ~ ~~ Q O ~ ., ~ M z b S ~ ~ ~ ~ a V] U o e e e e m ~ ,~~ ~ o 0 0 0 0 o c H 3 B ~ Y ~ 8 8 ~ H Z a °a 5 a a b ~ a o ~ a F 6 a ~ a F 6 o a ~ ti a F 0 c ~ a -', = LL c r a LL ti r S ~L c r S ~T c r S u`. r a LL r a S r a 3 Z W i z z a ~ ~ ~ ~ e W a p q i ~ ; x ~ ~ O ([ 2 ~ H A t ~ C ~ ~ . ""° ~ f o o 8 s T Cc O i ~ w ,~// x • ~ ~ L U ~ ~ ~ O O e < . U r u U E - u i O Pepe 11 ~. ~ / ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Rubley Lane into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The owners, Mr. & Mrs. Wygal in conjunction with the property owners of Mountain Heights East, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept the extension of 0.06 miles of Rubley Lane. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds this road to be acceptable. FISCAL IMPACT• No county funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept the extension of Rubley Lane into the Secondary Road System. UBNiITTED BY: APPROVED: ~ ~ ~~ A nold Covey, Director Elmer C. Hodg of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to Minnix Nickens ~ -. // AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, 22ND DAY OF AUGUST, 1995, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF RUBLEY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. R E S O L U T I O N WHEREAS, the street described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Addition Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary Allen, Board Clerk ITEM NUMBER ., A-82295-7.k ACTION NO. ITEM NUMBER ~ - /2- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Cave Spring Elementary School P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring Elementary School P.T.A. has requested a permit to hold a raffle in Roanoke County on October 7, 1995. This application have been reviewed with the Commissioner of Revenue and he recommends approval. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle Permit File RAFFLE PERMIT APPLICATION c-i2 Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 ~z sect. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization Cave Spring Elementary School Mailing Address 5404 Springlawn Avenue, S.W. City, State, Zip Code Roanoke, Virginia 24018 When was the organization founded? 1 961 Purpose and Type of Organization ptihlic ~cht~nl Parent Teacher ASSOC. Has the organization been in existence in Roanoke County for five continuous years? YE8 X NO Is the organization non-profit? YES X NO is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or section 18.2- 340.10 et. se of the code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organisation who violates the above referenced Codes may be guilty of a felony? Yes Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subjeat to audit by the Commissioner of the Revenue? Yes COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIlVIISSIONER OF T1IE REVENUE ROANOKE, VA 24013 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to $ 18.2-340.13 of the Code of virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conduatinq Raffles ? Yes L - ~.2.,, DESCRIBE THE ARTICLES TO BE RAFFLED, VALIIE OF SIICH ARTICLES: Article Description Fair Market value Limited Edition P. Buckley Moss Art-Plate $150.00 Two-night stay at a resort 100.00 Seasonal Banner/Flag 60.00 DATE OF RAFFLE ()r~tnhar 7r 1AA~i If this application is for an ANNiTAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? School mnasium at Cave S rin Elementary School NOTE: Th s perm t shall be val d only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Our proceeds will be used to purchase instructional and educational supplies for the students of Cave Spring Elementary School. COUNTY OF ROANOKE, VIltGINIA P.O. BOX 20409 COMNIISSIONER OF THE RE ~ ROANOKE, VA 24018 a Officers of the Organization: President: Mary Lucas Phone: 989-1078 L-i2. Address: h~1A Trinity Cni~rt, S_~A_~ Rnannka~ Vircriniar 24~1R Vice President: Teresa Wells Phone: 989-9017 Address: 6717 Peach Tree Circle, S.W., Roanoke, Virginia, 24018 Secretary: Clara Nash Phone: 989-0550 Address: 5334 Luwana Dr., S.W., Roanoke, Virginia, 24018 Treasurer: Gloria Bleasdale Phone: 772-8029 Address• 5049 Williamsburg Court, S.W., Roanoke, Virginia, 24018 Member authorized to be responsible for Raffle operations: Name: Susan Pruner Home Address 5403 Green Meadow Road, S.W. Phone 989-5543 Bus Phone Member responsible for filing financial report required by the code if your organization ceases to euist: Name: Gloria Bleasdale Home Address 5049 Williamsburg Court, S.W. Phone 772-8029 Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? yes Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? ves IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 r NOTARIZATION '~ THE FOLLOWING OATH MQBT HE TAKEN HY ALL APPLICANTS: L_, ~ / .2 i hereby swear or affirm under the penalties of perjury as set forth is 618.2-434 of the Code of virginia, that all of the above statements are tru• to the beat of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Bea. 18.2-340.1 ~ seQ• of th• Code of virginia and 8eotion 4-86 ~ sect. of the Roanoke County Code. signed by: T z 5403 Green Meadow Rd., S.W. Roanoke, Virginia 24018 Home Address Subscribed and sworn before me, this 16th day of Aua• 19 95 is the County/e#1~ of , virginia. My oommission expires: ~ . ~ 19~ Notary Publ a NOT VALID IINLE88 COIINTERBIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. -~,..,l~,c~~ Date o 1ss1 er of t R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGIlVIA P.O. BOX 20409 CONIlVIISSIONER OF TI~IE REVTNUE ROANOKE, VA 24018 4 ACTION NO. ITEM NO. A-82295-7.1 ~-~,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels, his wife, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: /~ I~ 44 SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes upon and across Lot 22, Section 2, Summerfield, in the Hollins Magisterial District of the County of Roanoke: a) Donation of a drainage easement, 20 feet in width, from Jerome Daniels and Linda Garrett Daniels, (Instrument No. 9508586), (Tax Map No. 39.20-4-22), as shown on a plat prepared by Robert G. Cantley, Inc., Land Surveyor, dated August 2, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, is ie L. H ma Assistant County Attorney ~~ ~~ Approved (x) Denied ( ) Received ( ) Referred ( ) To f 1 cc: File Vickie Arnold ACTION Motion by: Motion by Edward G. Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x L. Huffman, Assistant County Attorney Covey, Director, Engineering & Inspections NOTES 1~ REFERENCES OEEO BOOK 1185 PACE 7617 TAX MAP NO. 99.20 - 4 - 22 PRESENT O/fNER : FRAL/N ~ IYALORON, /NC. 2~ lt//S SURI~£Y fYAS PERFORMED if777fOUT 7NE BENEF/T Of' A T17LE REPORT BY AN ATTORNEY AND, THEREFORE, MAY NOT NECESSAR/L Y /ND/GATE ALL ENCUMBRANCES -UPON 7NE PROPERTY. 9~ PROPERTY SHO/YN HEREON DOES NOT L/E fYITH/N TF/E L/M/75 (.l'" A 100 TEAR FLDOD BOUNDARY AS DES/GNATED BY FEMA MAP ND. 5»6100028 O ~ UNSHADED ZONE X ~ 4f 7JY/S PLAT MEE73' THE REQU/REMEN7S SET FORTf/ BY Th'E COMMONIf£AL 7H OF l~1RG/N/.4, /N SECAON 5. » OF 711E APELSLA BOARD RULES AND REGULAT/ONS. S~ UNLESS NOTED OTHERfffSE , ALL PRG4°ERTY CORNERS ARE FLXJND /RON RODS . BOUNDARY COORDINATES N0. NAR7H/NG fASflNC 1 9980.2065 21241.9496 2 10070.2375 21324.5459 3 10013.0160 21391.0916 4 992 S49'18'30"E -° 87.77' ~ ~_ - -- ~ , EXISTING ~ ~ ' i ~ 20' WLE O ~0 i rO~ Q~ ~ lJ ~/ ~ ~ i (P.B. 16 Pg. 152) W ~ N ' i ~ IOB-11 SF i ' ~' o R 20 , ~ O NEW ~ ~ ~ ~ ' v 4 ; DRAINAGE ' I ~ EASEMENT i 1 i LOT 21 LOT 29 W y J ~ ' ' N i ~ i ~ ~ 2 -- i ' EXISTING 30' MBL ' ----1-------------------~-- O ' ---- ---r------- i ~ ' EXISTING 20' PUE i ~ ------_"_ ' ------ ---- _ _ _ _ _ _ _ _ _ _ _ r--------------- (P.B. 16 Pg. 152) i _ --- --'- ' 111.97foP.l. ~ ~ with 2.48' " J i ' SummerUe/d Drive -- '"" ' __._ _ ; L1.ss' ~ 87.72' °- N4727'S9"W _ _ G s ~ N A ~, ~ ~o~ r -sue ~ -t. 0 0 o,~ ~ ~ !6, ~ ~ A ~ 09 0 ~S MBL Minimum Building Line PUE Public Utility Easement WLE Water Line Easement DE Drainage Easement SF Square Feet o.so5s z13os.5a8s REMA/N/NG' PROPERTY OF FRAL/N & Gl%4LORON, /NC. 1 P. B. T4 PG. 158 LOT ,30 1 TAX MAP NO. .39.20 - 1 - 51 B A R N A CET D R I V E 50' R / 6V~ ~XIIIBIT - A 2535 BARN,4GET OR/!iE LOT 22 SECTION 2 SUMMERFIELD ROLL/NS MAG/STER/AL D/STR/CT ROANOKE COUNTY IORG/N/,4 SURIiEYEO AUGUST 2 1995 SCALE 1 "' _ .30 ' ROBERT G. CANTLEY /~ No. 1597 ~ oB-OZ- JOB N0. 95 - 1 - 231 / ~~ L~--- r}' ti ~ O ~ ~ ~i~~ ~~O ~~ I ~ ,~ w0~ rh ~ ~- ti w y • V O W w~ !~ ~ 0 ° z Q R! ACTION NO. ITEM NO. A-82295-7.m ~.- ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a twenty foot (20') water line easement to the Board of Supervisors of Roanoke County from S & A Properties Corp. COUNTY ADMINISTRATOR' S COMMENTS : ~~~,,,~ ~ t ~~ SUMMARY OF INFORMATION: This consent agenda item involves the donation of a twenty foot (20') water line easement to the Board of Supervisors in connection with the development of the Steak & Ale property on Route 419 in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a twenty foot (20' ) water line easement, from S & A Properties Corp., (Deed Book 1309, pages 00152- 00155) (Tax Map No. 77.20-2-19), as shown on a plat prepared by Anderson and Associates, Inc., dated September 9, 1994, and revised September 12, 1994. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vi ki L. Huffm Assistant County Attorney ~~ ~ iy Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Edward G. Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility v $;:,~,;. 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O ~.: I. In ~ a ~. 6. 608 ro`~~ ~., ~11 O p.~ =- 3 •"c"; 6/~ - ~[ ; \\~ ~~. p• ~ \~~~-lam ~ ~ N Y F N d © U d J ~ _ = n V N Q m N O d W W Z \ V C Z O V ~ II nl~ N V ~ \ ~ ~ \ ~ Y1 ° ~c ~~`\ • W Q ~~\ ~`S~1 n. c ~ Q UUv ~ °' (~ ~JW ~ / rf d 'pig ~ J ~. \ g \\ ~. ~ a 4, _ ~ 0 ~F~j- c \ • ', U~~/~J` 1 3~0 p ~W ~ ~ ~ g'S \1A6 _ w zd ~ 3 z_ V ci • ~ J \ ~ "\ `. Storm 0!-~_- _ _---'~---------- L~ _ ~ Jji O ~_ ~ ._. ~ = _ r.~ _ _ _ _ ------ - V ~ O ".') 12 1 ~° ~~ v O N C Z O ~, O~ M r. C ~ C O O I O ~ h li C s{ Z D1 a a w Q1 ~' m a o w o~ > °' ~ o u O cD V U fn :-- O O J N W a- U N O v_ cO = II a ~o ? U ~ (] n, o-1J O ~ P r N ~ O !/ _ _ Y C •F ~ ~rn o .y C~ m> 'r 3 o ~ ry N a P ~ ~ ;V ¢ ~ ~~ 2 °m ~d u `o ~ d ~d c c Q, c 0 ` ' w c n a U ~ ~ ~ C ~G~~l= ~ Q , ~ ~~ ~ ~o ~' _ (n U , ~ CT' ~ ~ W F ~ U ~ ~ w ~ ~ZN h 6 N ~ o Z¢Q w~Z Z= ~~ a ~~o~ P a ~. ACTION NO. ITEM NO. A-82295-7.n Gam! ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive to the Board of Supervisors of Roanoke County ~ ~~-~~ COUNTY ADMINISTRATOR S COMMENTS: ~ ~~~ ~1~~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with drainage improvements in The Orchards subdivision in the Hollins Magisterial District of the County of Roanoke: a) Donation of a drainage easement, of variable width, from John J. Kaczmarek and Rita E. Kaczmarek (Deed Book 1384, page 305) (Tax Map No. 40.09-05-23) as shown on a plat prepared by the Roanoke County Engineering Department, dated January 23, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, .~ V'ck e L. Huf n Assistant County Attorney ~° /,.~ ------------ ----------------------------- ACTION ---------------- VOTE ------- Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A C'O~f.°OSIT.E OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~- EXISTING 7.5' C8ca EASEMENT N~ 32'4V E $s2 / ` Property of JOHN J &RITA 3' KACZMAREK Property of DEVELOPMENT CORPORATION LOT 4. SEC 7 THE ORCHARDS 40.09-05-22 147'1 ~ ~ N ! ~ \ O. N .i a s ~ ~ ~' cr. oar y (5535) LOT 5, SEC 7 THE ORCHARDS 40.09-OS-23 R' EXISTING 15' P.U.E. PROPOSED ~~• ~ w . DRAINAGE -0 5 835'33 ~~~~ . EASEMENT ~oz M~ ~ ~O TAX MAP N0. 40.09-5_23 _ ~ -SCALE: 1_=30' _ PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY JOHN J k RITA KACZMARE IC . ~._.~~ \ .LOT 6, SEC 7 ~ \ THE ORCHARDS .~ s - 40.09-05-24 ~. PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 01-23-95 A-82295-7.0 ACTION NO.. ITEM NUMBER ~ "' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval for Donation of 36 Motorola 1971 low- band radios to Henry County Fire and Rescue Department. COUNTY ADMINISTRATOR'S COMMENTS: I am concerned that word is getting out that others may acquire our surplus property other than through the established auction procedure. Donation of equipment is an approved method but we try to use this method only on rare occasions. In this case, we are trying to help another governmental agency, and I recommend approval of the request. If we continue to get these requests in the future, I will have staff'review the Surplus Inventory Policy to see if changes are necessary. BACKGROUND: Henry County Fire and Rescue Department has requested the Board of Supervisors consider donation of 36 1971 low-band radios to them. SUMMARY OF INFORMATION: The Roanoke County Sheriff's Department has surplused 36 Motorola 1971 low-band radios. Most of them are non-functioning, parts are no longer available, they are not compatible with the County or Schools existing radio system and they have no trade in value. Henry County Fire and Rescue Department has no form of radio communications and can not fund the purchase of such a system. They are requesting donation of these old radios anticipating that they could pool all of the parts and create three(3) or four(4) working radios. FISCAL IMPACT: If offered at auction it is estimated that these radios, in total, would be worth less than $75. STAFF RECOMMENDATION: Staff recommends donating the 36 Motorola 1971 low-band radios to Henry County Fire and Rescue Department after the crystals have been removed. Resp tfully s mitted, Approv d by, .~~ GZZc~tc.P Elaine Carver Elmer C. Hodge Director of Procurement County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Elaine Carver, Director, Procurement ~. A-82295-7.p ACTION NO. ITEM NUMBER l.`~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval for Donation of Surplus Personal Computer for parts to The Safety Council COUNTY ADMINISTRATOR'S COMMENTS: I am concerned that word is getting out that others may acquire our surplus property other than through the established auction procedure. Donation of equipment is an approved method but we try to use this method only on rare occasions. In this case, we are trying to help another governmental agency, and I recommend approval of the request. If we continue to get these requests in the future, I will have staff review the Surplus Inventory Policy to see if changes are necessary. BACKGROUND: The Safety Council requested consideration for donation of a surplus non-functioning MNET 286 computer. SUMMARY OF INFORMATION: Risk Management has surplused an MNET 286 PC because it does not work, repair costs would be more than the value of the machine and the technology is not compatible with the County's existing networking system. This computer was used by staff until a few months ago when it was replaced because of a malfunction. Neither the County's MIS department nor the County School's Data Management department have a use for this piece of equipment. Because the Safety Council and Risk Management work so closely together they were aware that we had in the past purchased this type of PC. Therefore they requested consideration for donation of the MNET 286 PC if it were surplused. The Safety Council currently owns an MNET 286 and since these machines are not available anymore this would help them with acquiring spare parts. FISCAL IMPACT: If offered at auction or in a sealed bid this machine would not be worth more than $50.00. STAFF RECOMMENDATION: Staff recommends donating the PC to the Safety Council. ... w L- i~ Respe tfully submitted, Approved by, Elaine Carver Elmer C. Hodge Director of Procurement County Administrator ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Elaine Carver, Director, Procurement GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount ~-l of General Fund Revenues Beginning Balance at July 1, 1995 (Unaudited) $4,600,386 5.32% Addition from 1995-96 Budget Balance at August 22, 1995 404,963 $5,005,349 5.79% Submitted By ~~~~ ~ ~~ Diane D. Hyatt Director of Finance Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 M:\Finance\Common\Board\Gen95. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA • Beginning Balance at July 1, 1995 (Unaudited) July 17, 1995 Payment on sale of old School Administration Building Balance at August 22, 1995 Submitted By Amount $428,786.67 399,984.00 $828,770.67 ~. ~ Diane D. Hyatt Director of Finance The above does not include a note receivable from the sale of the old School Administration Building due July 1, 1996 for $200,000. ~'~ M:\Finance\Common\Board\Cap95.WK4 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA i• Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 July 27, 1995 Survey of Needs -Four Year University (2,500.00) Balance at August 22, 1995 $99,273.00 I Submitted By ~ ~. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95.WK4 *' . ACTION # ITEM NUMBER ©' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Accounts Paid -June 1995 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $4,813,372.88 Payroll: 6/2/95 $649,201.43 6/16/95 560,406.58 6/30/95 575,742.51 1,785,350.52 $6,598,723.40 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: APPROVED: Diane D. Hyatt Director of Finance ,~ c` Elmer C . Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy - - - Received () Johnson _ _ _ Referred O Kohinke _ _ _ To () Minnix _ _ Nickens _ _ '` ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER [7 MEETING DATE: August 22, 1995 AGENDA ITEM: Accounts Paid -July 1995 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $6,851,308.11 Payroll: 7/14/95 $614,416.66 7/28/95 611,415.80 1,225,832.46 $8,077,140.57 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~ ~. Diane D. Hyat Director of Finance APPROVED: L~1' Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy Received O Johnson Referred O Kohinke _ _ _ To O Minnix _ _ _ Nickens ~~ U C~uixzt#g of ~nttr~u~e ~ . °_ ~~ ~~x~ ~r t.~ ~ FlOANO~ '~ F ~, , L ~ A Z ~ ~ a2 38 EXPRESSING THEAPPRECIATION OF THE ROANOI~ COUNTYBOARD OF SUPERVISORS TO THE NEW CENTURY COUNCIL WHEREAS, in 1993, a coalition of business and neighborhood leaders formed the New Century Council to develop a vision for the Roanoke Valley and the New River Valley for the 21st century, and to identify strategies for how to get there, and WHEREAS, since that time, over 900 volunteers have become involved in creating a better future for our children and grandchildren, and WHEREAS, these volunteers, who represented a broad base of community interest, formed seven task forces to generate approaches to reaching the vision established by the New Century Council, and WHEREAS, fhe New Century Council, under the capable Leadership of Beverly T. Fitzpatrick, Jr. and his associates, has created a vision that will ensure for future generations of our citizens that the Roanoke Valley and New River Valley will continue to be among the most desirable places in the world to live and work. NOW, THEREFORE, 1, H. Odell "Fuzzy" Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia, on behalf of the Board, do hereby issue this proclamation to the members of THE NEW CENTURY COUNCIL in appreciation for their dedication, creativity, time and talent in searching for and finding a vision for the Roanoke Valley and New River Valley for the 21st Century. FURTHER, on behalf of the Board of Supervisors, 1 offer my sincere to Mr. Fitzpatrick for his succes ul role in this important venture. H. Odell "Fuzzy° in x, Chairm n ATTEST: Mary H. Allen, Clerk _~ _-_ -_ - - __ -- _- a _~ ~C t~~-} ~ ROAN ~ -( F a, ~ ~ z ~ a2 38 DECLAR/NG SEPTEMBER 22, 1995, AS AMER-CAN BUS/NESS WOMEN'S DAY WHEREAS, approximately 57 million working women are integrally involved in determining the directions in which the private and public sectors of this country will move; and WHEREAS, these enterprising women hold active, responsible positions on all levels of business, and will play an increasing-y powertul role in the American work force; and WHEREAS, the American Business Women's Association, a national educational association of employed women, believes that the enormous effects of today's dynamic, concerned businesswomen deserve recognition -not only the more than 90,000 members of the Association, but all working women; and WHEREAS, women have made an important contribution to building the strength and greatness of the United States and all evidence indicates that the American businesswoman will continue her significant contribution to the progress of our nation; and WHEREAS, American Business Women's Day was initiated in 1982 by the American Business Women's Association as a national day on which Americans could recognize the achievements of the Association members and all employed women in the United States. NOW, THEREFORE, 1, H. Odell "Fuzzy" Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia, in salute fo the 57 million American businesswomen for their contributions to the private and public sectors of this county, do hereby proclaim September 22, 1995, in Roanoke County, as AMERICAN BUSINESS WOMEN'S DAY AND FURTHER, expresses congratulations from the Roanoke County Board of Supervisors to the American Business Women's Association upon its anniversary. e/ „~ H. Odell "Fuzzy" ~ n' ,Chairman ATTEST: .~ . Mary H. Allen, Clerk r ACTION NO. ITEM NUMBER ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is narrative overview of the bond projects approved in the 1992 Bond Referendum (Attachment A), a time line for the projected/actual activity of the various work components (Attachment B) and a listing of projects that have been completed (Attachment C). FISCAL IMPACT: None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Approved by, ~, ~ . ~ ohn M. Chambliss, r. ~ Elmer C. Hodge Assistant County Administrator ---------- County Administrator ------------------------------- ----------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~- BOND PROJECT UPDATE Attachment A August 22, 1995 1992 BOND REFERENDUM PROJECTS PROJECT HIGHLIGHTS ROAD PROJECTS Fifty-six projects were approved for various maintenance needs. As of this date, 52 of those projects have been completed. Projects remaining are: • Cove Road -Drainage VDOT has revised the schedule. Construction is planned for Spring 1996 due to additional utility relocations (sewer and utility poles) and easements required for the project. • Ridgelea Road -Curve Improvement VDOT needs right-of-way and is presently working with property owners to secure needed right-of-way. • Pinkard Street -Rural Addition Project County submitted the construction plans to VDOT on August 25, 1995. • Longview Road -Curve Widening/Drainage VDOT needs right-of--way. They plan to begin obtaining right-of--way by August, 1995. Construction is set for late fall 1995 or spring 1996. DRAINAGE PROJECTS • Mason Creek Currently removing silt from the creek. We expect to complete the work in August. • Wolfe Creek Currently meeting with property owners to discuss construction/drainage easements. • Dwight Hills Project will be delayed due to easement negotiations. 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O x .~ U 0 ti is 0 0 0 U U N O a F A F U ~, rn O~~ a ~N z~~ ~ Q Q z `° a a a ~ ~, w w z ti U W A 9 O z ,~ F U O a W ~ ~ Q a ., o ° r ° ° ~ A N N z H a a d a d 0 Q ~ az H a a ~ '~ .~ ... ... b c~ Q~ ..-i 0 U F z 0 U a~ Y BOND PROJECT UPDATE Attachment C August 22, 1995 BOND PROJECTS COMPLETED DRAINAGE: Mt. Vernon Heights Sierra Drive/Fenwick Drive Green Valley Mason Creek Phase I PARK5 AND RECREATION: Walrond Park Soccer Field Northside Realign Fields Bonsack Park Picnic Shelter Vinyard Park I Light Soccer Field Byrd School -Light Baseball Field Starkey Park - 1 Baseball Field Starkey Park - 2 Baseball Fields Facility Repairs -Walrond Office Infield Surface Materials for Baseball Garst Mill Park Starkey Park -Parking Lot Whispering Pines Park Walrond Park 2 Baseball Fields Bonsack Park Ball Field Bonsack Park Playground Equipment Vinyard Park I Parking Green Hill Park - 2 Picnic Shelters Starkey Park -Light 1 Field Facility Repairs -Craig Avenue Center Career Center -Replace Lights Mt. Pleasant Park Brambleton Center Elevator Goode Park Vinyard Park I FIRE HYDRANTS NORTH COUNTY LIBRARY VALLEY TECHPARK ACTION # ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Report on Exchange Program with Opole, Poland COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Roanoke County has been involved in a sister city-type partnership with the City of Opole, Poland since 1993, through the Virginia Local Government Management Association. There are several other localities in Virginia participating in this program, which operates largely through a grant from the United States Information Agency. In the past, we have received visits from the former Mayor and Vice-Mayor of the City, and County staff has had the opportunity to reciprocate by traveling to Opol~a. This year, four people will be visiting us - the Mayor, the Chairman of the City Council, the City Administrator and their translator. The visit begins on Sunday, August 20, and will end on September 18. SUMMARY OF INFORMATION: As the Board may recall, our agreement with Opole provides for the County to be responsible for making arrangements for the visits here and for providing living facili- ties and transportation for our guests. Funding is available from departmental roll-overs from the FY 1994-95 budget. Attached is a preliminary schedule for the visit, which includes the Board at several events. Our guests will have an opportunity to visit Washington, D.C. upon their arrival, and will then spend the remainder of their time with us. The City of Roanoke has agreed to host our guests for two days, so that they have the opportunity to learn about issues related to downtowns and core cities, such as parking solutions, urban renewal and cultural activities. ~~ Elmer C. Hodge County Administrator „- ~j9"P N F ~, > x 0 a x w w W A w x U a~ p ~ ~ ~ ~ ~ •C ~ O ~ ~ O ~ ~ O C A ~ :~ ~ x o a~i ~ 3 t«:. ~ ~ ~~:Y ~ ~~ ' ~ ~ ow ~ o b N O 3 ~ O ~ cC ~ N -' O~ F, .--~ O ~ ~ U . v~ ¢ a~~.aU ~: v.o vow ri~¢~ ~v - ~ ~ w o b ~ Q i w ~ •~ ~, ~ pia w ~ ~ ~~~~ a C7 y '~` ~ ~ ° ~ ~ p°.v~~~~ o ~ .~ 3~~ o UU_ ~i _ A , ,r, ,,,,, ~ .~ ~, ~, y ~ ~, ~ ~..~ O ¢ bq ~ ~ ~ O 'p y ~ U .~ ~ ' > w ¢Hxz ~UZ ~~~ w ~~.~ ~ x ~ w ~ ~ U ~ .~ ° ~ W ~ ~ ~ 3 N ~ U N 0 ~ U U id ~ U U ~ U N U s ~ ~ 0 3 ~ ~ ~ ~ ~ .b ~ ' a N ~ O a~ ~ ~,, ~ a~ o ~, ~ ~ ~ 'b ~ a ~ a .c ,~ a' ~ Q ' ~ O ~ ~ ~ ~ C .C F ~ U U ~ QWA~ i v ~ ~ ~ ~ . ¢a.-~QA¢ j Q y ~ O U v>>rxFv~,UW ~ • via ~ C7 a.A ~ .~ ~ ~ ~ ¢ ~ ~ ~ ~ i ~ ~ _ 0 3 ~ U 3 .~~ ~' o ~ i. a '~ a b an ~¢ o a~ Q >,~ ~ ~, ~• ~a °' 3 ~ o o •v ~ ~ ~ ~ ~ ~ ~ o '~ o ~ ~ o o a 'o ~ a°i ~ ~ ¢ U¢w¢ a ¢U~U ~ v~xU v~aaAir. a ~_ ~, o o ~. ~ ~ a~ ~ ~ ~ Y ~ ~ ~ N U bq o f ~ ~" a• ~,, ~3 ~ `° o ~ > ~: ~ ,~ ~ o o, 00 ora U ya °' ~ H ¢a°x3 ~>rx ¢v~rxU°> ~c°~> ~v ~c°a o ~ ~ ~o ' U C w° .e N ~ Q U U C a~i O :~ " N ~ c id O v O bq O ~ C/1 ~, o a a~ o ,a ,~ Nd d aa~3 N o ~ ~E.., ; ~ ° ~~ on a~ ~ ~ o ~ .~ ~ ~~' °o o ~ ,t.'~' ~ ~ ~ a ~ a c '~ ~ o ~• a ~ ~ d>¢ >C7F dU v~,1w A.~ vzZv~i ~o~ 3 v~~' ,~ Uri: ~ ~ U o A ~b ~ ° ~ o°ov•3 a~ A ~, ~ o~ ~~ U o N ; 0 ~ ~ ~ b O ~ ~~ N ~ ~ >,'~ b M p ~ O >+ o~ ~ F ~? x~ ~ N O c~ ~ ~ ~ ~ .~ .~ ¢ p ~ c'~ p c~ ~ a~i O > ~ ~ aai ~ , ~ ~ ~ ~ O ~ ¢¢¢A 3FC7C~ ¢ cad v~a3a:~.., vow v~~¢v~rx M ITINERARY FOR POLISH VISITORS AUGUST 20, 1995 -SEPTEMBER 18, 1995 Sun., August 20 Arrive at Dulles Airport at 4:45 p.m. Anne Marie Green, Melinda Rector, Elmer Hodge, and Tony Gardner will meet guests at the airport. Dinner at Rio Grande Cafe in Ballston. Hotel accommodations provided by Best Western Hotel at Glebe Road and I- 395. Mon., August 21 8:30 a.m. 10:00 a.m. Noon Afternoon Dinner Visit Arlington County Administration Office to meet Sandy DeGray Visit Congressman Bob Goodlatte's Office and tour the Capitol Building Lunch Tour Washington, D.C. -Various attractions The Charthouse in Old Town Alexandria Tues., August 22 Early morning -Possible tour of The White House Rest of the day -Tour Washington, D.C. and Northern Virginia Late Afternoon -Return to Roanoke to Windy Hill Key Apartments; Dinner will be on the way back to Roanoke Wed., August 23 8:30 a.m. Visit with County Administrator, Elmer Hodge Noon Lunch with Assistant County Administrators: Don Myers and John Chambliss Afternoon Visit with Assistant County Administrators: Don Myers and John Chambliss 7:00 p.m. Reception at Lorraine Lange's home Thurs., August 24 8:30 a.m. - 5:00 p.m. Visit with the Economic Development Department (772-2069). SEE SEPARATE ITINERARY FOR THIS DAY (ATTACHED) Dinner On your own. Fri., August 25 9:00 a.m. - 4:00 p.m. Tour of Roanoke Historic Sites - Dr. Norma Jean Peters and Anne Marie Green; will include lunch (772-2010) Evening Craig County Friday Night with Don Myers and Friends; will include dinner (772-2017) ..~ Itinerary for Polish Guests' Visit Page 2 Sat., August 26 Morning Free Lunch On your own 2:00 p.m. Pontoon ride at Smith Mountain Lake with Keith Cook, Anne Marie Green and Melinda Rector; dinner is included. Pickup at 1:00 p.m. Sun., August 27 Morning Free Lunch On your own 4:00 p.m. Barbecue at Melinda Rector's house Mon., August 28 8:30 a.m. - 5:00 p.m. Visit with the City of Roanoke Tues., August 29 8:30 a.m. - 5:00 p.m. Visit with the City of Roanoke 5:30 - 7:00 p.m. Reception sponsored by the Convention and Visitors' Bureau Wed., August 30 8:30 a.m. Visit with the Commonwealth Attorney's office (387- 6174) Noon Lunch with Commonwealth Attorney's office 1:30 p.m. Visit with the County Attorney's office (772-2007) Dinner On your own Thur., August 31 8:30 a.m. Visit with the Parks and Recreation Department; Pete Haislip (387-6078) Noon Lunch with the Parks and Recreation Department 1:30 p.m. Visit with the Real Estate Assessment Department; John Birckhead (772-2035) Dinner Dinner with the Real Estate Assessment Department Fri., Sept. 1 8:30 a.m. Visit the Utility Department; Gary Robertson (387-6105) Noon Lunch with the Utility Department Afternoon Free 5:00 p.m. Evening with Gary Robertson at Smith Mountain Lake; includes dinner. Sat., Sept. 2 Morning Free Lunch On your own Afternoon Free Evening Reception sponsored by Pat Carr and Shirley Johnson at Sam McGhee's home Sun., Sept. 3 8:00 a.m. - 7:00 p.m. Possible trip and ride on the Cass Scenic Railroad in Cass, West Virginia with the Rector Family. ~~ ~,. ,r ,i ,/f Itinerary for Polish Guests' Visit Page 3 Mon., Sept. 4 All day Free This is holiday for Americans -Labor Day. 5:30 p.m. Dinner at the Green home Tues., Sept. S 8:30 a.m. - 5:00 p.m. Visit Roanoke County Schools & Valley View Mall; Lorraine Lange (562-3723); Lunch is included Dinner On your own Wed., Sept. 6 8:30 a.m. - 5:00 p.m. Visit Hollins College and Roanoke College; Lorraine Lange (562-3723); Lunch is included Dinner On your own Thurs., Sept. 7 8:30 a.m. - 5:00 p.m. Visit Virginia Tech, Radford College and the Town of Pulaski; Don Myers (772- 2017); Lunch is included 5:00 p.m. - 8:00 p.m. Local Colors Picnic; Elmer Hodge (772- 2004) Fri., Sept. 8 10:00 a.m. Visit the College of Health Sciences; Dr. Harry Nickens (985-8484). Dr. Nickens is also a member of the Roanoke County Board of Supervisors. Noon Lunch 1:30 p.m. Visit Virginia Western Community College at Fishburn Hall; Mr. Mark Emick (857-7312) Dinner On your own Sat., Sept. 9 All day To be arranged Sun. , Sept. 10 All day To be arranged Mon., Sept. 11 8:15 a.m. Visit North Cross School ;Lorraine Lange (562-3723); Lunch is included 1:45 p.m. Cave Spring High School; Lorraine Lange (562-3723); visit Pat Carr's room. 6:15 p.m. Attend Lion's Club Meeting w/Fred Anderson (772- 2056); dinner is included. Tues., Sept. 12 8:30 a.m. Visit with Community Relations and Cable Television Departments; Anne Marie Green and Angi McPeak (772- 2010 and 343-0436); Lunch is included 3:00 p.m. Attend Board of Supervisors Meeting Dinner To be arranged ~~ d Itinerary for Polish Guests' Visit Page 4 Wed., Sept. 13 8:30 a.m. Visit with the Roanoke County Police Department; Chief John Cease (561-8064) Lunch Have lunch with the Fire Department; Chief Tommy Fuqua (561-8070) 1:30 p.m. Visit with the Roanoke County Fire and Rescue Department; Chief Tommy Fuqua (561-8070) Dinner On your own Thurs., Sept. 14 8:30 a.m. Visit with the Roanoke County Planning and Zoning Department; Terry Harrington (772-2068) Lunch Have lunch with the Planning and Zoning Department 1:30 p.m. Visit with the General Services Department; Bill Rand (387-6100) Dinner Have dinner with the General Services Department Fri. , Sept. 1 S Morning Free Lunch On your own Afternoon Free Dinner Farewell Dinner with County Staff Sat. Sept. 16 Morning Free Lunch On your own 2:00 p.m. Visit Craig County with Don Myers for swimming/fishing adventure Sun., Sept. 17 Return to Washington, D.C. for night. Accommodations will be at the Hyatt in Roslyn Mon., Sept. 18 Department Dulles International Airport to Return to Opole at 7:15 p.m. `°-' Visitors -City of Opole Calendar August 24, 1995 8:30 a.m. 9 a.m 9:30 a.m Noon Arrive Roanoke County Department of Economic Development briefing/overview Timothy Gubala, Director Leave for Explore Park with Joyce Waugh Tour/orientation of Explore Park Joyce Waugh Dr. Rupert Cutler Lunch at Steak and Ale with Department of Economic Development 1:30 p.m. Tour of Ingersoll-Rand Timothy Gubala Richard Soltis, Manager, Manufacturing Operations Worldwide 3 p.m. Leave for tour of industrial sites/parks Timothy Gubala Valleypointe, Valley TechPark Brian Duncan 4:30-5 p.m. Return to Roanoke County Administration Center 1 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Update on the Williamson Road Community Design Master Plan Process COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• In late 1994, the Board of Supervisors authorized $20,000 in funding to retain the services of a professional design consultant to assist with the preparation of a Williamson Road Master Plan. This process was initiated in recognition that the Williamson Road transportation improvements (currently under construction), were a stimulus, and opportunity, to look at other ways that the Williamson Road Corridor could be enhanced by public, and private initiatives. Specific areas to be addressed as part of this process were public and private landscaping opportunities, parking lot redesign alternatives, the creation of "gateways" at the major entrances to the defined corridor, updating signage, infill development potential, and facade/building renovation alternatives. Another component of this process was working with the business community in the corridor to see if there was/is interest in developing more direct business development initiatives such as a coordinated approach towards marketing the Hollin's area. A local coordinating committee comprised of area property owners, business owners, Hollin's College representatives, and area residents has met periodically to provide suggestions and receive updates on the process. Hill Studio's P.C., a Roanoke firm was retained as the County's design consultant. In addition, Roger Dalton, Executive Director of the Williamson Road Area Business Association, has attended recent meetings to offer his experiences and perspectives on enhancement initiatives along other portions of Williamson Road. On July 17 and 18 a two day design workshop was held in the corridor to receive public comments and design ideas for the project. Over 70 citizens attended the workshop. They represented ~~ 2 a cross section of the business, property owner, and residential community. County staff and a team of four landscape architects and architects from Hill Studio were present during the entire two day workshop to provide information, and sketch and design people's ideas for the corridor. Some participants offered specific ideas for public gateways and other public enhancement opportunities. Other participants had specific questions or ideas on how their own property could be enhanced. All of the ideas emerging from the workshop will be used by Hill Studios as they continue their work over the next several months. The final product emerging from this process will be a design guideline manual for this corridor. Perhaps more important than the final "paper product", is the establishment of public, and public/private partnership programs to begin the implementation of the ideas contained in the design guideline manual. The staff has been independently researching alternative ways to legally fund public improvements in the corridor. As part of the 1995-1996 County budget, $30,000 was set aside as "seed money" to initiate one or more public improvements in the corridor this year. Future public funding may be possibly obtained with Board approval from general fund appropriations, the establishment of a modified tax increment financing district, the establishment of a special assessment district, or state and federal programs such as ISTEA funding. Roanoke County will submit an ISTEA application for the corridor plan this year and the possibility of submitting a joint ISTEA application with Botetourt County has been discussed, as one of the envisioned "gateways" would span the Botetourt/Roanoke County line. SCHEDULE AND FUTURE ACTIVITIES: In early September, staff will meet with representatives of Hollins College to brief them on the status of the design guidelines and to receive additional input from the college. Also during September, Hill Studios will provide Phase I design proposals and cost estimates to the County for the purpose of preparing an ISTEA application. Phase I will focus on the creation of three public gateways at the (1) Botetourt County line, (2) Peter's Creek/Williamson Road Intersection, and (3) Plantation and Williamson Road intersection. By the end of October 1995, Hill Studio will have substantially completed its contract work on this project and will have submitted products to the County for review and approval. This draft document will be submitted to the Board for review and comment at your October 24th meeting. The document will subsequently be submitted to interested property owners in the corridor for evaluation and review. Also at this meeting, the staff intends to fully brief the Board on the available funding alternatives for financing the public and public/private improvements in the corridor area. ~,.~/ .' 3 Respectfully Submitted, Terrance L Harrln n, AICP Director f Plann ng and Zoning Approved, ~~~ Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson Kohinke Minnix Nickens Vote No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE ~~~ COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session -23-8 FR I 16 51 P. O 1 d py M August 7,1995 Mr. Terrance Harrington Director of Planning Department of Planning and Zoning P.O. Box 29800 Roanoke, Va 24018 Subject: Board of Supervisors Meeting August 22 Dear Mr. Harrington, Regrettably, I will be out of town on August 22, the scheduled Board of Supervisors Public Hearing during which ury application for a special use permit will be addressed. Unfortunately, it is riot. possible for me to make other plans. I understand the next scheduled public hearing is September 26, and I will make certain that zny schedule permits that I attend. I greatly appreciated the recommendation of the Planning Board, and felt that it was an equitable solution all around. Si cerely, ~~ // 7v`~~~ Helene Mawyer Post-it" Fax Note 7671 DQ1e 8 g~~, pages To A u D17.~ C ~3 0 e ~ From 1...~ , MAW {t, R 1 CoJDept. CO• Phone M 2 ~ ~ ~ { ! Z. - Phone k 3 ~ ~ '. ~ 3 (7 S Fax 11 Fax tl G -'1 - '1 T-.~ ^~ y PETITIONER: WORKMAN OIL CO. CASE NUMBER: 21-6/95 Planning Commission Hearing Date: August 1, 1995 (CONT.:'ROivi ,,uiVE, 6) Board of Supervisors Hearing Date: August 22, 1995 A. REQUEST Petition of Workman Oil Co. for a Special Use Permit to operate a convenience store and gasoline outlet, located at the corner of Plantation and Hershberger roads, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired as to lighting constraints. Staff replied that the maximum lighting intensity shall not exceed 0.5 foot candle; however, there is no height limitation on poles. D. RECOMMENDED CONDITIONS 1) The existing row of pine trees along the western property will be retained and supplemented as necessary to maintain an effective screening of adjoining property. 2) Light fixture height will not exceed 15 feet and will be directed downward to minimize glare. 3) The area behind the new structure shall be landscaped so as to screen the rear area of the building. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the request with conditions. The motion carved with the following roll call vote: AYES: Witt, Ross, Thomason, Hooker, Robinson NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Terrance Ha gton, Se ary Roanoke C my Pla ng Commission • ~, , STAFF REPORT PART I PETITION: Workman Oil Co. PREPARED BY: Jon Hartley A. EXECUTIVE SUMMARY T,..~ FILE NO.: 21-6/95 DATE PREPARED: June 6, 1995 This is a request from Workman Oil Co. for a special use permit to convert the existing service station at the intersection of Plantation and Hershberger Roads to a convenience store with deli. This conversion will double the traffic entering and leaving the site. Also, all left turning traffic into and out of the site will increase hazardous conditions and reduce capacity and traffic flows at an already congested intersection. B. DESCRIPTION Workman Oil Co. is requesting a special use permit to redevelop the present Amoco service station site at the intersection of Plantation and Hershberger Roads into a convenience store with gasoline sales and a deli. The property, presently zoned C-2, contains .826 acres and is located in the Hollins magisterial district. C. APPLICABLE REGULATIONS The C-2. General Commercial district permits a wide range of uses by right including general retail uses, gas stations, new auto dealerships, hotels, etc. A number of uses are also permitted only after approval of a special use permit from the Board of Supervisors, including convenience stores. Use and Design standards for convenience stores include a prohibition on outdoor display of merchandise and a 20% limit on the floor area devoted to seating facilities associated with the sale of food. Section 30-91-5 of the Zoning Ordinance limits the number of access points on arterial roads (which includes Plantation Road) to no more than one every 500 feet. A variance was requested and granted by the Board of Zoning Appeals on July 19, 1995 to allow the two entrances on Planation as shown. This proposal, if approved, will require review and approval of a site plan if the proposed layout is employed. Since it represents a change in use, commercial entrance permits will also be required from VDOT. ~~ ~ ~ PART I I ~' A. ANALYSIS OF EXISTING CONDITIONS Site Features & Characteristics The site is surrounded on three sides by public rights- of-way, including a section of Hollins Road which has been abandoned. It is presently occupied by a service station which provides gas and performs minor repairs. The office and service bays are located along the western boundary. Two pump islands, with no canopy, are located roughly in the center of the site. The topography of the site slopes gently towards Hershberger Road. The only vegetation of significance is a row of evergreen trees along the western boundary which effectively screen the site from Edinburgh Square. Adjoining & Surrounding Uses The site in question is bounded on the west by Edinburgh Square, an apartment development for elderly citizens. To the south is a gas line substation and skating rink, while to the north is a vacant commercial building. The property to the east of the site is presently vacant woods. The surrounding area is dominated by the commercial uses located at the intersection of Hollins and Plantation Roads just south of the site. The area beyond this commercial node is a mixture of single family residences to the north and west, and light industrial and strip commercial to the south and east. Traffic & Access Located at the intersection of Plantation and Hershberger Roads places this property at one of the busiest intersections of two, two lane roads in the region. In 1994 Hershberger Road had an average daily trip (ADT) count of 1 1,078, while in 1992 Plantation Road had 16,710 ADT south and 12,271 ADT north of the intersection. While the widening of Plantation Road has been proposed in the long range thoroughfare plans, actual improvements and funding have not been allocated in the VDOT six year plan. Likewise, numerous long range plans have been contemplated for widening and extending Hershberger Road, but actual programming and funding have not occurred. Public Utilities and Services This site is already served by public sewer and water and existing fire and rescue facilities are capable of serving the proposed use. B. ANALYSIS OF PROPOSED DEVELOPMENT Proposed Site Lavout The site is proposed to be redeveloped in order to shift the building to the north boundary of the site. This would provide additional space around the pump islands and facilitate on site circulation and parking. The building proposed would contain approximately 2,800 square feet and would be used as a convenience store and deli. Roughly up to 20% of the floor area (12 to 16 seats) would be provided for patrons of the deli which would conform to the design standards. With the exception of the two entrances on Plantation Road, all other requirements of the zoning ordinance can be met. 2 • The zoning ordinance requires that only one entrance be allowed on arterial roads for 'T~ new or substantially redeveloped sites in the County. As stated above, the Board of • Zoning Appeals considered and approved a variance to allow the two entrance shown on the proposed plan remain. '"'" Traffic Generation and Circulation According to Trip Generation, the ADT that could be expected from a convenience store of the size proposed could range from approximately 1,100 to 2,480 ADT. By doubling the potential volume of traffic generated by the site, this would compound the potential traffic hazards that exist at this location, particularly from vehicles turning left to exit the site onto either Hershberger or Plantation Roads (or turning left into the site from these roads}. Screening and Buffering Being bounded on three sides by public rights-of-way (including the abandoned road to the west), and adjoining similarly zoned property otherwise, no screening or buffering of the new site improvements would be required. However, given the nature of the elderly housing project just west of this site and the terrain of the area, the existing row of evergreen trees should be retained and maintained in the redevelopment of this site to provide screening for noise and light generated from the proposed use. Additional restrictions on lighting should be considered to ensure that glare is minimized at site. Drainage The site is located in the Tinker Creek drainage basin where downstream flooding has been a recurring problem. Given the existing site characteristics, no additional impact from the redevelopment of this site is anticipated downstream. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property in question is located in the Core land use category according to the 1985 Comprehensive Plan. The proposed redevelopment is consistent with both the Plan policies and Map. PART III STAFF CONCLUSIONS This proposal entails converting an existing gas and service station to a convenience store, reconfiguring the site layout to better accommodate on site circulation. Convenience stores are major traffic generators with trips of short duration. Any location, particularly an intersection as busy as Plantation and Hershberger, possess potential traffic hazards with the conflicting turning movements. The approval of this use will increase the number of left turn movements into this site and thus further diminish the capacity and traffic flows at this intersection. This increased hazard must be balanced with the public demand for convenience services. If the Planning Commission recommends approval of this request, the staff suggests the following condition: 1. The existing row of pine trees along the western property be retained and supplemented as necessary to maintain an effective screening of adjoining property. 3 ~h' =~ -~ ~~ • ~~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. S~"J P.O.'Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only 7- --~?. da r cei~e received by: ~ app oration fe ~ ?C/BZ:. a• 'i ~ ~~ / •~I placardyis)s e (~ ( / BOS dape~~/~~ Case N um ber: _/~ ~ Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Workman Oi 1 Co . , Inc . Phone: 7 0 3 - 5 8 6 - 8 3 Address: g2.fs,.1~'~ac.or_ Ste , Bedford, VA Zip Code:24523 Owner's name: Workman Oil Co., Inc. Phone:703-586-83 Address828 Macon St. , Bedford, VA Zip Code:24523 Location of property: Tax Map Number: 38.1 6-01 -02 corner of Plantation and Magisterial District: H hb ers erger Road. C ommunity Planning Area: Size of pa~cal.rs): ~ Existing Zoning: C-2 • 826 • -acres Existing Land Use: Service Station sq.ft. • . Proposed Zoning: •For.srefi .use ~onJy.•.• . Proposed Land Use: Convenience Store and Gasoline Outlet Use Type: ............. . . .............. Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES x N_ 0 IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: is ine application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ors v ors v ors v x Consultation x 8 1 /2" x 1 1" concept plan Application fee x Application x ?~ Metes and bounds description >~~< Proffers, if applicable Justification :~`• Water and sewer application Adjoining property owners l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edge and consent of the owner. Owner's Signature: 1 1 For StaN Use Only: Case Number ~ Workman Oil Co. Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This location is now being operated as a 3-bay service station. We believe that our plans for a convenience store and retail gasoline marketing facility are consistent with the purpose of the zoning ordinance and the district classification in that this would expand the variety of commerical and service related activities in the area. In this C-2 area the quality products and services provided by the facility would add to the options afforded to motorists living within the district and to those who pass through. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County comprehensive Plan. The existing location, corner of Plantation Road and Hersh- berger Road already conforms to the existing zoning ordinance. It has accessibility and is capable of handling high traffic volume. The facility will .provide an additional retail outlet to serve the growing suburban population of Roanoke County. The area north of this location seems to be expanding to a large degree in single-family homes. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Due to the fact that this facility is an existing one, the impact will definitely be positive, this location has not been up-dated in many years. With a new look it will enhance the community a great deal, we futher intend to be a good responsible member of the community. ~~ EDINBURGH SSE FOUNDATION 129 Hershberger Road N.W. ^ Roanoke. VA 2a0t2 ^ (i03) 3co""-tb:~ May 24, 1995 • Terrance L. Harrington Director of Planning County of Roanoke Department of Planning and Zoning P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Harrington: ~{ i •, ~, \`` _ _ _ `~ T`~ .. '" ~ ~ ~.,'j ~. i • '~. _.. ! i I have received notification that Workman Oil Company has requested a special use permit to operate a convenience store and gasoline outlet at the corner of Plantation and Hershberger roads. On behalf of the residents and Board of Directors of the Edinburgh Square retirement community, I would like to state our concern regarding this request. Edinburgh Square is located at 129 Hershberger Road, adjacent to the property which Workman Oil- proposes to utilize. Our concern is that the increased lighting from the new convenience store will disturb the elderly residents living at Edinburgh Square. The residents retire early in the evening and may have difficulty sleeping due to the glare of the lights after dark. We are not opposed to the establishment of the convenience store, but we would like to know how Workman Oil plans to address this potential problem, for example, setting up a barrier to prevent the lights from illuminating the surrounding areas. Your consideration of our concern is appreciated. Pleasz contact me at (703)366-0622 if I can provide you with any additional information. S i~ C Iv ~J V Robert McNichols Management Agent • RM/ky c: Ronkeith Adkins, Vice President Board of Directors, Edinburgh Square • i• • Q~ 7 a a ~~ I ~ ~• ~ _ _.---- ~- rc~{r eowo ~ t- - l --~_ x rorr~ ~Rwo p/1/ !Y1 M~p01 .~ z ~ s _~ c, .. U, a ~ ~ i {~ ¢ W V L-' C Tjal~ o p ~ ~ .~' 4~~~~ 4J Y i $ Z ~ ._ ;~ ~~ ~ ~s. ~ v ~ ~~~ ~ ~ ~~. as ~ ~ g O Qh ~~~ N~YWOW ~ ~ iS~ ~~w " WWZ ~~ k~' ~iV~Q -~ O ~; z~z F"'wu~ia U Q q ~ ~ p s~ m N ~T/Y7 ~ ~ ~ ~ ~ ~ p i C V O U `f C q 9i n ~ e ~ ~ ` 4 v ~ Y d o ~ S 6 t i V ~~h~ ~~~ A" `~ Z u 0 o~ o W ~ J Q U N _U a a o ~ c~ i1') N O ~~ b~~ ~e -;m;, yNy pp aN NN W ~ O \~ N aa~~~ N Y1 << ~ ~ ~i~ ~_- ~ ~ ~~ ~~ N 1 ~~ ~~ Y / - .~'~. ~} 49~ _ rte' 79o w6,n a2° a Y e14 •~ IT~ ^ ^46 .x -• C _~~~ r m a _ n~13° ~ ~ 40~ aEn41 0 ¢ 1~ a r. Ko ¢ ~~ ~~ -- i - .,, 1i Jul JJJ1/ ~0I ~Of ~l~ Y/ 10J 1 J i SJ! i01 •IJ T ' B ' S I i0/ R I 2 3 4 J r - ~ 1rr--' 10 it ~~ J 6 126ac~ ic::l OYtU o ~ ,~ s 1 LTtac _• -~ -r\, ~ ,~ \~ p ~ ~ `,~ _ ~ 1 ~ ~' .,.. ~ i ~_ NORTH e e9.rc tG ~ e° ar, iu ~-2 \ 7 ~ ~ e P/O 38.16-I-3 2.21 ac r • 100• I I 3 \ \ LI \ I 1.2 6.004 \ 699 ee ~ ~ 2,3 ti~ . `~ ~ / ~cc4°~ ~ J„ / ~~~ ~ 1 / / V 6 2.32 ai dl ~ ..e2~i G, Ca / /Rt. 625 ' ~ o / l ao>< • / 9rt as (01 /v a /` / e29KtU I ~ ~~ 7 T41 ~ _~ ~ 6 ~_~r' ~ ~ 2zx _ \ ` ~~3 1 I ~~ ~ . 4 ur Count ~ ~ ` ~ ~ yf~n ' ~ / Roanoke ~~ ~ / 4a 63 ac IZ-3 O ~~ ~Q~ _ :i,~ ~ y ~~",r C-Z 9g-\ ~~- I c ^ DEPARTf~NT OF PLANNING WORKMAN OIL CO. AND ZONING SPECIAL USE PERMIT TAx ~ 38.t6-t-2 ~ OF ROANp,~~ ti ~ A z ~ ~ 2 J a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 12, 1995 Mr. Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, Va 24010 Dear Mr. Strickland: BRENDA J. HOLTON DEPUTY CLERK By letter dated August 23, 1995, from Ms. Allen, Clerk to the Board, a copy of Resolution No. 82295-2 supporting the amendments to the Charter of the Fifth Planning District Commission was sent to you. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, August 22, 1995. It has been called to our attention that the vote on this resolution was incorrect. It listed Supervisor Eddy as voting "Nay" when in fact, Supervisor Eddy should have been listed as "Absent". I am attaching a copy of the corrected resolution for your file. I apologize for any inconvenience this error may have caused you. Sincerely, Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisor bjh Attachment ® Recycled Paper AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-2 SUPPORTING THE AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT I:OMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivision; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of Supervisors concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995, and adopts this resolution to show its concurrence. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: !.~-~ Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Wayne G. Strickland, Executive Director, Fifth PDC ~F ROANp~.~ ~. z ~ °v a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 23, 1995 Ms. Susan Pruner 5403 Green Meadow Road, S.W. Roanoke, VA 24018 Dear Ms. Pruner: At their regular meeting on Tuesday, August Roanoke County Board of Supervisors unanimously request of the Cave Spring Elementary School P.T.A. permit. The raffle will be conducted on October 7, BRENDA J. HOLTON DEPUTY CLERK 22, 1995, the approved the for a raffle 1995. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1995. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER I OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATIONPLANS TD HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~' ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® Recycled Paper ~F ROANp~~ ~ ~ z c~ ~ 2 ~ a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD ROANOKE. VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 23, 1995 Ms. Susan Beasley 5491 Crystal Creek Drive Roanoke, VA 24018 Dear Ms. Beasley: At their regular meeting on Tuesday, August Roanoke County Board of Supervisors unanimously request of the Penn Forest Elementary School P.T.A. permit and one-time bingo game on October 28, 1995. BRENDA J. HOLTON DEPUTY CLERK 22, 1995, the approved the for a raffle Although separate applications had to be submitted for the raffle and bingo game, we determined the fee to be $25 since this is a one-day event. Attached is your receipt and we are returning the other $25 check which you submitted. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1995. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REG ULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MUST FILE A FINANCIAL REPORT BYDECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures - Receipt & Check cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 5204 BERNARD DRIVE ® Regded Paper F OF PORN ~. ti ~ ~ pJ a2 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 23, 1995 Mr. Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 82295-2 supporting the amendments to the Charter of the Fifth Planning District Commission. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, August 22, 1995. If you need further information, please do not hesitate to contact me. Sincerely, ~i/ Mary H. Al .en, CMC Clerk to the Board of Supervisors bjh Attachment ® aecyaed Paper O~ ROANp,I.~ ~ A z ~ 2 J a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 August 24, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRIGT EDWARD G. KOHIN KE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR BILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTOP% MAGISTERIAL DISTRICT (703) 772-2005 Mrs. James A. (Chris) Pickard 5460 Stonebrook Drive Roanoke, VA 24018 Dear Mrs. Pickard: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service as a member of the Community Corrections Resources Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, August 22, 1995, the Board of Supervisors voted unanimously to re-appoint you as a member of the Community Corrections Resources Board for another one-year term. Your new term will expire on August 31, 1996. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, ~ ~"`""` ~~ H. Odell "Fu'zzy" Minnix, Chairman Roanoke County Board of Supervisors FM/bj h - Enclosures cc: Mr. Jim Phipps, VASAP C~oix~#~ a# ~.a~t~a~~ ® Re~yded Paper O~ EtOANp~~ z A ~ ~ ~ az 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 August 23, 1995 The Honorable John W. Warner U. S. Senator 225 Russell Senate Office Building Washington, DC 20510 Dear Senator Warner: BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDVJARD G. KOHIN KE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS vIN TON MAGISTERIAL DISTRICT (703) 772-2005 On behalf of the Roanoke County Board of Supervisors, I am writing to urge you to oppose legislation recently adopted by the House of Representatives that preempts local authority over the placement of cellular towers. H.R. 1555 would allow the cellular industry to expand the number of towers nationwide from the current figure of 18, 000 to 100, 000 by the year 2000 without having to deal with local zoning restrictions or citizen concerns to the placement of the towers. Roanoke County is currently working with a diverse group of individuals that includes landowners, developers and citizens to develop measure that would protect the scenic beauty of our ridge lines and the Blue Ridge Parkway. Our goal is to meet the needs of the landowners and developers without compromising the integrity of our natural beauty. Preemption of our local zoning authority would destroy this public-private planning process and could place cellular towers in residential neighborhoods or along the mountains surrounding the Roanoke Valley. Zoning decisions should remain at the level closest to the citizens they impact - the local level. Congressmen Jim Bliley and Bob Goodlatte have offered new language in the cellular towers section when the bill goes to conference with the Senate that would limit the affect of the preemption, and make it clear that local governments have the authority to determine the placement of cellular towers. The Roanoke County Board of Supervisors supports efforts to include the new language, and opposes any preemption of local government authority in the siting of cellular towers. Sinc re y, ~ ~ ~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors cc: Board Reading File Elmer C. Hodge, County Administrator Terry Harrington, Director, Planning & Zoning -- The Honorable Bob Goodlat~~Ld~S. Representative P.O. BOX 29800 5204 BERNARD DRIVE 0~ ROANp~,~ ~. z A ~ ~ ~ a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 August 23, 1995 The Honorable Charles S. Robb U. S. Senator 154 Russell Senate Office Building Washington, DC 20510 Dear Senator Robb: BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHIN KE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NIC KENS VIN TO~% MAGISTERIAL DISTRICT (703) 772-2005 On behalf of the Roanoke County Board of Supervisors, I am writing to urge you to oppose legislation recently adopted by the House of Representatives that preempts local authority over the placement of cellular towers. H.R. 1555 would allow the cellular industry to expand the number of towers nationwide from the current figure of 18,000 to 100,000 by the year 2000 without having to deal with local zoning restrictions or citizen concerns to the placement of the towers. Roanoke County is currently working with a diverse group of individuals that includes landowners, developers and citizens to develop measure that would protect the scenic beauty of our ridge lines and the Blue Ridge Parkway. Our goal is to meet the needs of the landowners and developers without compromising the integrity of our natural beauty. Preemption of our local zoning authority would destroy this public-private planning process and could place cellular towers in residential neighborhoods or along the mountains surrounding the Roanoke Valley. Zoning decisions should remain at the level closest to the citizens they impact - the local level. Congressmen Jim Bliley and Bob Goodlatte have offered new language in the cellular towers section when the bill goes to conference with the Senate that would limit the affect of the preemption, and make it clear that local governments have the authority to determine the placement of cellular towers. The Roanoke County Board of Supervisors supports efforts to include the new language, and opposes any preemption of local government authority in the siting of cellular towers. Sinc rely, .Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors cc: Board Reading File Elmer C. Hodge, County Administrator Terry Harrington, Director, Planning & Zoning The Honorable Bob Goodlat~~L~~S. Representative P.O. BOX 29800 5204 BERNARD DRIVE ~ p,OANp,~.~ O L r; A ~ ~ ~ a? 1838 C~aix~#~ a~ ~.o~~r~a~Q COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 August 23, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDV/ARDG. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR IiILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTO<`; MAGISTERIAL DISTRICT (703) 772-2005 Dr. Michael Nevling Colonial Presbyterian Church 3550 Poplar Drive, S.W. Roanoke, VA 24018 Dear Dr. Nevling: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, August 22, 1995. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. x'17 ~M~D ~ O Wifh kindest regards, /~'~ v,,,li4 3 `~ H. Odell "Fuz~' Minnix Chairma y' n Roanoke County Board of Supervisors ,~D ~ ~~ ~/~ ~~' (~ ~„~r _ ~, ~,~ '~~~~~ ® R P~ OF p,OANp~.~ ~, . p 2 y~ J a2 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772.2004 C~oixx~#~ a# ~.a~t~o~P P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 August 23, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY WINDSOR BILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTO<`' MAGISTERIAL DISTRICT (703) 772-2005 The Honorable Bob Goodlatte U. S. House of Representatives 123 Cannon House Office Building Washington, DC 20515 r~ ~iJ t? Dear C Matte: We here in Roanoke County would like to express our appreciation for your efforts in the cellular towers legislation. It is also our contention that those type decisions can best be made at a local level by those who are directly involved. We have come to appreciate your day-to-day vigil and action in representing those of us here in the Sixth District. From all of the Board of Supervisors and staff of Roanoke County, we would like to express our thanks. With ]jj.ndest regards, - / ~ ~j `~ H. O~1 "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors HOM/bj h cc: Board Reading File Elmer C. Hodge ®q py~, O~ FtOA/y0~~ -~, '~' ~ .p z ~ o _ ~_ 1838 OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 August 11, 1995 Mary, Enclosed is documentation on the two items the school k~oard would like to place on the 3oard of Supervisor's agenda for August 22. Please let me know if anyone from our office should attend. Th nks, R t L Enclosures c: Mrs. Diane Hyatt Mrs. Penny Hodge O~ (~OANp~.~ ~ p 2 ~ z °v a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 8,,1995 Dr. Michael Nevling Colonial Presbyterian Church 3550 Poplar Drive, S.W. Roanoke, VA 24018 Dear Dr. Nevling: BRENDA J. HOLTON DEPUTY CLERK This letter will confirm our telephone conversation of today. Thank you for agreeing to present the invocation at the Roanoke County Board of Supervisors Board Meeting on Tuesday, August 22, 1995, at 3 p.m. As we discussed, the Roanoke County Administration Center has rsoved from Brambleton Avenue to 5204 Bernard Drive, which was the old "Travelers Building", located directly behind Shoney's off Rt. 419. The Board Meeting room is on the first floor and visitors' parking is in front of the building. I appreciate very much your willingness to be with us on August 22nd. If you have any questions or concerns, please call me at 772-2005. Sincerely, ~~ Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ® P~ LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 22, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Workman Oil Co. for a Special Use Permit to operate a convenience store and gasoline outlet, located at the corner of Plantation and Hershberger roads, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1995 Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, August 8, 1995 Tuesday, August 15, 1995 Direct the bill for publication to: Workman Oil Co., Inc. 828 Macon Street Bedford, VA 24523 (703) 586-8311 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO% 29800, ROANORE, VA 24018 LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 22, 1995, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Helene Mawyer for a Special Use Permit to operate a private kennel located at 5502 South Roselawn Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1995 yYl a~u-,f., Mary H. Allen, Clerk Please publish in the Roanoke Times & World-News Tuesday, August 8, 1995 Tuesday, August 15, 1995 To be paid on delivery by: Helene Mawyer 5502 South Roselawn Road Roanoke, VA 24018 (703) 989-1937 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANORE, VA 24018 0~ ROANp~~ ti ~ p 2 ~ ~ 2 J .ate 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD V~~~xt~ m"~ ~~~~.~.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 2, 1995 Mr. James T. Phipps, Director Roanoke Valley Alcohol Safety Action Program Suite 201, Salem Bank & Trust Company Salem, VA 24153-0869 Dear Mr. Phipps: BRENDA J. HOLTON DEPUTY CLERK Michael Vulgan has indicated that he does not wish to serve another term on the Community Corrections Resources Board. At their July 25 Board of Supervisors meeting, the Board suggested that you might be aware of a resident of Roanoke County who would be willing to serve, and they asked me to contact you for recommendations. If you know of a County resident who would be an asset to the Community Corrections Resources Board and is willing to serve, please give me a call at 772-2003. Our next Board meeting is August 22, and I will contact you the week prior to that date to see if you have found anyone. Thanks for your assistance. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors ® Recyded paper OF ROAN ,1.~ ~ ~ 2 J a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 C~o~~xx~#g ~~ ~..o~xxr.~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 July 27, 1995 Mr. Jeff Echols, Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153 Dear Mr. Echols: ~,, BOARD OF SUPERVISORS (703) 772-2005 At their July 25 Board meeting, several supervisors expressed concern at the possible negative impact that the state budget cuts will have on regular VDOT projects such as mowing of median strips, cleaning of drainage culverts, and ice and snow removal. I would like to invite you to attend the August 22 Board of Supervisors meeting to brief the Board of Supervisors on VDOT's plans to address the budget cutbacks and what services may be reduced. Please let me know if you will be able to attend. If you prefer to submit a written report rather than attending, that is also acceptable. Sincerely, ~.~n.¢a-- C • 0 Elmer C. Hodge County Administrator CC: ,' Clerk to the Board ®Re~yded paper H. ODELL "FUZZY" MINNfX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT MEMORANDUM TO: FROM: DATE: SUBJECT: Terry Harrington, Director Planning and Zoning Elmer Hodge, County Administrator July 25, 1995 ~, j~ ~~ Williamson Road Beautification Project Please prepare a status report for the August 22 Board of Supervisors meeting on the Williamson Road Beautification Project. Update the Board on all meetings that have been held and what progress has been made with the project. CC: Mary Allen, Clerk to the Board "To Knov~ Him...And To Make Him Known..." COLOSSIANS 1:27-28. WEST SALEM BAPTIST CHURCH 500 TURNER ROAD 26 July 1995 SALEM, VIRGINIA 24153 Mr. Terry Hamngton County of Roanoke Department of Planning and Zoning P.O. BOX 29800 Roanoke, Virginia 24018 Re: West Salem Baptist Church Application for Special Use Permit Dear Mr. Harrington: ~v~ ,j:fi ~~ y ~ ~~ ~~~ ~, ,~. ~f . •, a ;' We would like to hereby withdraw our application dated 23 June 1995 for a Special Use Permit for the 19 acre tract of land located at Red Lane Extension and Interstate 81, which is currently owned by the Baptist Children's Home. Please remove this item from the agenda for your 1 August 1995 Public Hearing. Thank you for your attention to this matter. Sincerely, WEST SALEM BAPTIST CHURCH Mic ael B. Hurd Building Committee Chairman KEN NIENKE BOBBY PICKLE MINISTER OF EDUCATION MINISTER TO STUDENTS AND DISCIPLESHIP WE MINISTER HERE MICHAEL L. SLAUGHTER KAREN FOWLER RENEE SLAUGHTER PASTOR DIRECTOR OF CHILD MINISTER OF MUSIC DEVELOPMENT CENTER AND CHILDREN'S MINISTRIES (703) 389-2129 FAX (703) 387-1727 • .TUL-12-1995 1404 FROM SALEM STONE CIUARRPES TO sir N~ 18.3' 1.~ SIAV. ~`~.~, ~~ ~ ~ I Ix L.C~'t' 9 t9 I i ~°~ ~ ,~ v ~ = -) ~~ A.. I 4WCa.= 13"Q3-2~« ~Ap~. X71. $~' 1 3q' c-.~' ~ = S 2aD- 21'46" 4t/ I SS.pg' ~ 1 ~0~1.1y C4AdQ, ~• .... ~~~ ~ J~ ~~~ ~.. tZ' g~kt~R ~~ a-ZGa ,. ~a. ~` 0 5~W ```~--.. sa ~ ~~ 7~~~ ~~~ ~`"~-~ ~a-r ~ ~~ ~I`.~~~ ~ u.~g~ .a~czf~ I?~ 1{ 1 g0~'t' i ~iw~a` I I -~ , ~ Mti~., ~ >wI OK,! Q Q FORtwt ~ R1~Y F~RaP~~~ QFx ~L-$~~' QI••4w1LEfJ~l.11 P s~ I 3'Pq S~~' t~Rt~MC 8t V~~tYI_ N 8101~.t~ DW i~LL1~.1C~ Ala. '3$t0 ~9.~' n ~-o Rc,{ " Q RYA A~ ~ ~7 I~ 3876238 P.02 ... / ...ter' ,~Zc~n~ ~-' ~~Y z cwA~ w ~.,~,.tr4 ~F.f3CF BOOR _ ~~r~ PAGE~~~ 3G ~~ THIS DEED made this 11th day of February, 1960 by and between JOHD1 A. SLOVENSKY, hereinafter designated as "Developer~j" and the ROADiOKE COUNTY SANITATIOAI AUTHORITY, hereinafter designated as "Authority." W I T N E S S E T H THAT WHEREAS the Developer has purchaseda tract of land designated as: 8.66 Acre tract purchased from Robert A. and Virginia Il. Lester and Edward L. and Marie M. Lester and of record in Deed Boolc 632, Pages 509 and 514, in the Cleric's Office for the Circuit Court of Roanoke County, which the Developer proposes to subdivide as "Springlawn" Subdivision in accordance with a preliminary plan prepared by T. P. Parker, S. C. E., under date of December 1, 1959; and, WHEREAS the Developere~ will cause sanitary sewer lines to be installed within the streets and rights-of-way of the said "SPringlawn" Subdivision , as yet unrecorded, in accordance with laps and ~,:<~ p profiles as prepared by T, P. Parker, S. C. E., under date of January 29, 1960 and to be connected to an existing sewer interceptor line ; and, WHEREAS said Developena desires sanitary sewer service within the aforesaid _w s 2 t300K ~~~~ PAGE 1 The Authority on its part doth hereby accept the lines herein granted, conveyed and assigned unto it and doth agree to accept domestic sewage originating from said area and cause the same to be transmitted and disposed of as hereinabove set out. Inasmuch as the sewer interceptor line to which the proposed subdivision sewer collector system will be connected was installed at the cost of the P.oanolce CounL-y School Board, and the Authority has agreed to collect sewer connection fees and rebate the School Board to the extent of 100 per cent of connection fees collected, the Developer agrees that regular secaer connection fees, sewer inspection fees, and sewage service charges as now established or re-established from time to time in accordance with. law will be charged by the Authority. This indenture constitutes the entire agreement between the Developera~ and the Authority and is to be recorded in the aforesaid Clerk's Office and no other muniment of title to said sewer lines shall be required. WITNESS the following signati RESOLUTION IN SUPPORT OF AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivisions; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the County of Roanoke concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995 and passes this resolution to show its concurrence. ATTEST: ~~~~~ff4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject properties, having been made available for other public uses before permitting disposition by sale, are hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on August 22, 1995; and a second reading was held on September 12, 1995, concerning the disposition of the following parcels of real estate identified as follows: Arlington Forest Tax Map Parcel No. 86.16-5-13 Cherokee Hills 2 Tax Map Parcel No. 54.04-6-37 Wheeler Tax Map Parcel No. 87.11-3.28 4. That offers for said properties having been received, the offers of the sum of to purchase these properties for Dollars is hereby accepted/rejected. 5. That the purchase price for the property shall be paid ~ ~ upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. ceales[\surpsale.822 ~ a,,, „~ Anne Marie Green Joe Obenshain Attached is a letter from Booth Communications regarding Salem Cable TV. Elmer would like you to review. Do we need Board approval for this? If so, Joe needs to prepare a Board Report for Board approval on August 22. Mary Allen 8/1/95 CO ~ ~ ~~~ r1G~-~ ~a.~-,~C ~ -fir, ~ •~-~,. ~a--fie-rn C~Q..~b 1 ~ !~ booth americ~n Broodcasting • Cable Communications July 26, 1995 Elmer C. Hodge, County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: Booth American Company, which holds the cable television franchise for your community, is in the process of changing its corporate structure for financial and tax reasons. As part of that restructuring, Booth has formed Booth Communications of Virginia, Inc. as a wholly-owned subsidiary corporation for the purpose of owning and operating your cable system. This requires that the cable television franchise held by Booth be transferred to the new subsidiary. Since the franchise provides that we must obtain your consent in order to make such a transfer, please consider this our request that you consent to the assignment of the franchise to Booth Communications of Virginia, Inc. In considering our request, you should be aware that the proposed transfer will not involve any change in the operation or control of the system. The same people who are now operating the system, from myself on down, will continue to operate the system following the transfer. Further, Booth American Company will stand behind its subsidiary to insure that our obligations under the franchise are met. We are willing to execute the appropriate guaranties to meet this commitment. A proposed draft of the Guaranty of Performance is enclosed. If you have any questions or concerns regarding our request, please contact our attorney, David E. Nims, at (313) 965-8288. We appreciate your prompt attention to this matter and look forward to serving you for many years to come. Very truly yours, BOOTH AMERICAN COMPANY By: ~~ Ralph H. Booth II President and Chief Financial Officer 33~g~~ fort Street Detroit, Michigan 48QQ6 (313) 965-3360 GUARANTY OF PERFORMANCE This Guaranty of Performance is given by BOOTH AMERICAN COMPANY, a Michigan corporation ("Booth"), to ROANOKE COUNTY, (the "County"). 4. Booth has been awarded the Cable Television Franchise (the "Franchise") by the County; 5. Booth has assigned the Franchise to Booth Communrications of Virginia, Inc., a Michigan corporation and wholly-owned subsidiary of Booth; 6. In consideration of the County's consent to the assignment of the Franchise to Booth Communications of Virginia, Inc,, Booth is willing to gasranty Booth Communications of Virginia, Inc.'s full and timely performance of its duties and obligations as Grantee under the Franchise. NOW, THEREFORE, in consideration of the foregoing recitals, Booth American Company agrees as follows: 1. Obli ate. Booth hereby guaranties the full, prompt, and complete performance by Booth Communications of Virginia, Inc. of all of its obligations, duties and agreements under the Franchise. Booth further guaranties the payment of all damages, judgments, costs, and expenses, including attorneys' fees, which by virtue of the Franchise or otherwise might become recoverable by the County from Booth Communications of Virginia, Inc. 2. Terms of Guaranty. This Guaranty shall be absolute, complete, continuing, and irrevocable, and Booth shall not be released of its obligations hereunder so long as any claim of the County against Booth Communications of Virginia, Inc. arising out of the Franchise or otherwise is not settled or discharged in full. No notice of any indebtedness heretofore or hereafter contracted or acquired by the County need be given to Booth. Booth hereby guaranties that Booth Communications of Virguia, inc. will reimburse the County those expenses incurred by the County in protecting or enforcing the County's rights under this Guaranty. 3. Governing. Law. This Guaranty shall be deemed to be made under and shall be governed by the laws of the State of Virginia in all respects, including matters of construction, validity, and performance, and the terms and provisions hereof may not be waived, altered, modified, or amended except in writing duly signed by an authorized representative of the County. 132/55467 176369.1 -1- r 4. Severabilitv. If any of the provisions of this Guaranty shall contravene or be held invalid under the laws of any jurisdiction, this Guaranty shall be construed as if not containing those provisions and the rights and obligations of the parties hereto shall be construed and enforced accordingly. 5. Benefit. This Guaranty shall inure to the benefit of the County, its successors and assigns, and shall be binding upon Booth and its successors. IN WITNESS WHEREOF, the undersigned has executed this Guaranty as of 1995. BOOTH AMERICAN COMPANY By: STATE OF MICHIGAN ) SS COUNTY OF WAYNE ) Ralph H. Booth II Its President and Chief Financial Officer On this day of , 1995, before me, a notary public within and for Wayne County, appeared RALPH H. BOOTH II, who stated that he was the President and Chief Financial Officer of BOOTH AMERICAN COMPANY, a Michigan corporation, and that he executed the foregoing document as his free act and deed on behalf of said corporation. Notary Public County, Ivlichigan My Commission Expires: 132/55467 176369.1 -2-