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HomeMy WebLinkAbout10/10/1995 - Regular~a~ C~~~x~#g of ~.~~xxt~I~.e ROANOgE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 10, 1995 ~v~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may 6e made. A. OPENING CEREMONIES 1. Roll Call. HCN ABSENT (A,RRIVED AT 5:15 P.M.~ 2. Irnocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM E-3, APPROVAL OF ADDITIONAL ENGINEERING SERVICES FOR WATER TREATMENT PIANT• AND DELETED ITEM K-6 TO BE SCHEDULED AS WORK SESSION ON 10/24/95. LBE ASKED FOR EXECUTIVE SESSION 2.1-344 (A) 1 i ® Regded Paper APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT AUTHORITY AND LEAGUE OF OLDER AMERICANS ADVISORY CC'~NIlI~IISSION. C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Parks and Recreation Department staff for winning the Virginia Parks and Recreation Society Best New Facility Award. (Pete Haislip, Director of Parks and Recreation) FM PRESENTED AWARD TO PROGRAM MANAGER MARSHA PATTON AND ASSISTANT RECREATION DIRECTOR DEBBIE PITTS D. BRIEFINGS 1. Presentation by the Roanoke County Education Association (Kitty Boitnott, RCEA) OVERHEAD SLIDES AND PRESENTATION BY KITTY BOITNOTT ON STATE FUNDING FOR EDUCATION E. NEW BUSINESS 1. Request from Sheriff's Office to accept and appropriate the Adult Literacy and Basic Education Program grant. (Sheriff Gerald Holt) A-101095-1 BIT MOTION TO ACCEPT GRANT AND APPROPRIATE FUNDS URC WITH HCN ABSENT 2. Designation of a Voting Representative at the Virginia Association of Counties Annual Meeting (Elmer C. Hodge, County Administrator) 2 A-101095-2 ~G'K MOTION TO DESIGNATE CHAIRMAN 112[NNIX AS PRIMARY DELEGATE AND ELMER HODGE AS ALTERNATE DESIGNATE. URC WITH HCN ABSENT 3. Request for Approval of Additional Engineering Services to be provided by Hazen & Sawyer for the Water Treatment Plant. (Gary Robertson, Utility Director) A-101095-3 BI;T MOTION TO APPROVE URC VVYTH HCN ABSENT EGK ASKED THAT IN THE FUTURE ITEMS ADDED TO AGENDA BE FAXED TO BOARD MEMBERS PRIOR TO MEETING F. REQUESTS FOR WORK SESSIONS NONE G. REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearing on November 21, 1995 to receive comments on the Storm Water Management Program. (Paul M. Mahoney, County Administrator) PUBLIC HEARING SET FOR 11/21/95 H. FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting portions of Article II. Sewer Construction, of Chapter 18, Sewers and Sewage Disposal of the Roanoke County Code and authorizing the adoption by resolution of the "Design and Construction Standards for Sanitary Sewer Facilities." (Gary Robertson, Utility Director) BI;T MOTION TO APPROVE 1ST READING 2ND AND ADOPTION OF RESO - 10/24/95 URC WITH HCT~ ABSENT 3 STAFF TO NOTIFY HOMEBUILDERS OF THE 2ND READING ON 10 24 95 I. SECOND READING OF ORDINANCES NONE J. APPOINTMENTS 1. Highway and Transportation Safety Commission 2. Industrial Development Authority DISCUSSED IN EXECUTIVE SESSION 3. Parks and Recreation Advisory Commission BLJ ANNOUNCED RESIGNATION OF HOWARD BULLEN AND ASKED THAT RESO OF APPRECIATION BE PRESENTED TO HIM. 4. Planning Commission BLJ NOMINATED TODD ROSS TO A FOUR-YEAR TERM EXPIRING 12/31/99 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-101095-4 BIT MOTION TO APPROVE CONSENT RESO WITH I'T'EM 6 REMOVED URC WITH HCN ABSENT 4 0 1. Confirmation of Committee Appointment to the Grievance Panel. A-101095-4.a 2. Approval of Raffle Permit for the Valley Community Church Divine Science. A-101095-4.b 3. Approval of Raffle Permit for the Orchard Charter Chapter American Business Women's Association. A-101095-4.c 4. Donation of drainage easements on Lots 8A, 15, 16, 17 and 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County. A-101095-4.d 5. Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill Subdivision to the Board of Supervisors. A-101095-4.e ~a.oa T,...,. zn ~_ DELETED -WORK SESSION TO BE HELD ON 10/24/95 L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Tohnson: (1) Attended the meeting at CSHS regarding school needs for Southwest County and commended School Board for involving crhzens, and thought the consultant did a good job. He will attend the October 26 School Board meetin to hear the final re ort from consultant. FM advised that the Board can decide at the 10 24 meetin whether to adiourn to the SB meeting on 10/26 (2) Announced he felt it was time to discuss with the leadershi of the Re 'oval Chamber of Commerce positions on issues such as BPOL tax and Urban Partnership. 5 Asked FM to work on this. supervisor Kohinke: Is still receiving letters from CS.THS parents regarding renovations to the school. Pointed out that he ~~esigned from the Republican Party artially because of their support oi' charter schools which he felt is an indication of his strong support for ~+lic schools. Supervisor Eddv: (1) Advised he was the only board member who suggested more study of the charter school issue. (21 Reported he read the memo from George Simpson advising that the flyash had been removed from the Dine Caverns landfill. ECH advised that he would have Geo e SImDSOn present a brief recap of the Dime Caverns landfill cleanuup at the 10/24 meeting. (3) Asked FM if he has received responses from other localities to his letter suggesten a regional council of government. FM advised he had only received a response from Roanoke City who supported the effort. However he will contact the other localities a ain if the Board desires. Asked Marv Allen to assist in followu~_(3) Asked if the Board wanted more information on the 5th PDC activities. ECH advised that his main concern was the proposed bike paths on Hollins Road which has mayor truck transportation. LBE responded that ECH was to set up meeting with VDOT and 5th PDC to discuss this issue. (4) Received a memo from PMM_ concerning request for to ordinance allowing cross gender massage. PMM responded he will have 1st reading of the ordinance on 10 24. $upeivisor Minnix: Announced he objected to the funding for charter schools which could reduce funding for education public schools and if charter schools are considered it should include se crate fundin . M. CITIZENS' COlVIl1~NTS AND CO1bIlVIU1vICATIONS NONE N. REPORTS BI;T MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 1 AND POSTPONEMENT OF ITEM 5 -UW WITH HCN ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations Signed by the Chairman 5. Report on the September 28, 1995 Urban Partnership Board Meeting. (Supervisor Nickens has requested that this report be held until 5:00 when he will be present) DISCUSSED AFTER EXECUTPPE SESSION O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) Personnel Issue; 2.1-344 A (3) Discussion or consideration of the condition acquisition or use of real property for public purpose, Salem Bank and Trust Building; 2.1-344 A (1) Personnel -Appointments to the Industrial Development Authority and LOA Advisory Commission. BLT MOTION TO GO INTO EXECUTIVE SESSION AT 4.40 P M. URC WITH HCN ABSENT P. CERTIFICATION OF EXECUTIVE SESSION R-101095-5 BI;T MOTION TO RETURN TO OPEN SESSION AT 5:15 P.M. AND ADOPT CERTIFICATION RESOLUTION - URC (HCN PRESENT ONLY FOR 2.1-344 (AL3. Q. REPORT ON THE SEPTEMBER 28, 1995 URBAN PARTNERSHIP BOARD MEETING ECH REPORTED ON MEETING AND ADVISED THAT REPORT WILL BE DISCUSSED AT VACO. FM TO CONTACT SURROUNDING LOCAL GOVERNMENTS AND REQUEST THAT THEY FORMULATE A PLAN THAT WOULD PROVIDE REGIONAL COOPERATION BUT HOLD ROANOKE COI71V7'Y HARMLESS. WILL REPORT BACK TO THE BOARD ON 12/12/95 OR AT A SPECIAL MEETING IF NECESSARY. R WORK SESSION 1. Vehicle Replacement Policy BILL RAND WILL BRING BACK A POLICY FOR ADOPTION BY THE BOARD. S. CITIZEN COMII~NTS AND COI~'IlVIUIVICATIONS NONE T. ADJOiTRNMENT BI;T 1VIOTION TO ADTOURN AT 6.25 P.M - UW r' ~ (lOAN ~. ,ffwFr a' rr¢ sure Rmra F a Z ~ ~ y 3s ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 10, 1995 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES 1. Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Parks and Recreation Department staff for winning the Virginia Parks and Recreation Society Best New Facility Award. (Debbie Pitts, Assistant Director of i ® Recycled Paper Recreation) D. E. F. G. H. BRIEFINGS 1. Presentation by the Roanoke Association (Kitty Boitnott, RCEA) NEW BUSINESS County Education 1. Request from Sheriffs Office to accept and appropriate the Adult Literacy and Basic Education Program grant. (Sheriff Gerald Holt) 2. Designation of a Voting Representative at the Virginia Association of Counties Annual Meeting (Elmer C. Hodge, County Administrator) REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearing on November 21, 1995 to receive comments on the Storm Water Management Program. (Paul M. Mahoney, County Administrator) FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting portions of Article II. Sewer Construction, of Chapter 18, Sewers and Sewage Disposal of the Roanoke County Code and authorizing the adoption by resolution of the "Design and Construction Standards for Sanitary Sewer Facilities." (Gary Robertson, Utility Director) a I. SECOND READING OF ORDINANCES J. APPOINTMENTS 1. Highway and Transportation Safety Commission 2. Industrial Development Authority K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointment to the Grievance Panel. 2. Approval of Raffle Permit for the Valley Community Church Divine Science. 3. Approval of Raffle Permit for the Orchard Charter Chapter American Business Women's Association. 4. Donation of drainage easements on Lots 8A, 15, 16, 17 and 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County. 5. Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill Subdivision to the Board of Supervisors. 6. Rollover of departmental savings from the fiscal year ended June 30, 1995. L. REPORTS AND INQUIRIES OF BOARD MEMBERS 3 M. CITIZENS' COMII~NTS AND CO11iIlVIUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations Signed by the Chairman 5. Report on the September 28, 1995 Urban Partnership Board Meeting. (Supervisor Nickens has requested that this report be held until 5:00 when he will be present) O. WORK SESSION 1. Vehicle Replacement Policy P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) Personnel Issue; Z.1-344 A (3) Discussion or consideration of the condition acquisition or use of real property for public purpose, Salem Bank and Trust Building Q. CERTIFICATION OF EXECUTIVE SESSION R CITIZEN COMI~~NTS AND COMMUNICATIONS S. ADJOURNMENT 4 E ACTION N0. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Presentation of Virginia Recreation and Park Society Best New Facility Award for Brambleton Center. COUNTY ADMINISTRATOR' S COMMENTS : ~~i~;``'dv O ! BACKGROUND: Each year the Virginia Recreation and Park Society conducts an annual awards program to recognize outstanding programs, professionals, and facilities throughout the state. These prestigious awards are presented to recipients at the annual conference during a session attended by most of the 800+ delegates from parks and recreation departments and leisure service providers. Brambleton Center was selected as the BEST NEW FACILITY in the 50,001 to 99,999 population category. SUMMARY OF INFORMATION: The Brambleton Community and Teen Center was nominated by Marcia Patton, Program Coordinator. Marcia presented the selection committee with a slide presentation and narrative describing how we converted the former administrative center into a community center and how citizens, teens, and staff were involved in the planning process. The Parks and Recreation Department is very proud of this award and the staff who worked so hard to make Brambleton Center a success. STAFF RECOMMENDATION: That the Chairman of the Board present the award to Marcia Patton, Program Coordinator and Manager of the Brambleton Center. •' ~ ~i Respectfully submitted, Approved by, ~~ Debbie Pitts ,Elmer C. Hodge Assistant Director of Recreation County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ACTION NO. ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Presentation by the Roanoke County Education Association COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a presentation by the Roanoke County Education Association regarding state funding for education. Attached is information that will be covered by the presentation. Submitted by: a4~.. El r C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ Minnix Nickens ~-~ Funding Is Fundamental For Better Schools Virginia Education Association/NEA We teach the children. ~--1 The people voted. They said, give us 'high quality.' And the Attorney General ruled. • In 1971 the citizens of Virginia, who have much experience at «~riting historic constitu- tions, wrote yet another historic constitution. This one, adopted o~•er~vhelmingly in a state- wide referendum, pledged that the state "shall seek to ensure that an educational program of high quality is established and continually maintained." The pledge of high quality was unique and much debated. Everv state has free education. Everv state does not set its aims so high. • • Since then Virginians have reaffirmed the goal of excellence and their expectations for public education time and time again. • "As your Governor, I will propose that any locality exceeding the required local funding for schools should receive incentive money based on the state Basic Aid formula to enrich its programs." "I ~~•ill also support incentive grants to school divisions which lower dropout rates, increase graduation rates, increase attendance rates and increase the percentage of teaching staff ~~~ith advanced degrees...." --Governor L. Douglas Wilder's proposals in his "Agenda for Virginia Education" during the gubernatorial campaign, September 1989. Funding Is Fundamental "At-risk students come into the world with several strikes against them. The money that it took to educate us and the parents of our students is no longer adequate. If they are not given equal access to quality instruction, their chances of success are minimized. This can only be done when sen~ices to them are improved.' Marsha Meekins Richmond City 2 ~- I Constitution Of Virginia Article VIII Education Section 1. Public schools of high quality to be maintained. The General Assembly shall provide for a system of free public elementary and secondary schools for all children of school age throughout the Commonwealth, and shall seek to ensure that an educational program of high quality is established and continually maintained. Section 2. Standards of quality; State and local support of public schools. Standards of quality for the several school divisions shall be deter- mined and prescribed from time to time by the Board of Education, subject to re~~ision only by the General Assembly. The General Assembly shall determine the manner in which funds are to be provided for the cost of maintaining an educational pro- gram meeting the prescribed standards of quality, and shall provide for the apportionment of the cost of such program between the Commonwealth and the local units of government comprising such school divisions. Each unit of local government shall provide its por- tion of such cost by local taxes or from other available funds. 1973 Attorney General Opinion "... the Standards cannot be prescribed in a vacuum but must be realistic in relation to the Commonwealth's current educational needs and practices. Similarly, in estimating the cost of imple- menting the Standards, the General Assembly must take into account the actual cost of education rather than developing cost estimates based on arbitrary figures bearing no reasonable relation- ship to the actual expense of education prevailing in the Commonwealth." "... The General Assembly should take into account the actual salaries being expended by the local school divisions and the actual pupil-teacher ratio existing within the school divisions in estimating the cost of the Standards of Quality." 3 ~- i In the 1980s Virginia began... and then Virginia faltered. Virginia devotes a 28% lesser share to schools than it did i n 1968-70. Localities carry a disproportionate share of the fiscal load. • In the 1980s, Virginia began to increase school funding in order to correct a previous decade of proven underfunding. Per pupil expenditures and teachers' salaries rose by more than the national average and progress began to be made. In the early 1990s budget shortfalls hit Virginia and progress up the fiscal ladder became a plummet down the ladder. Shortfalls and the recession hit other states, too, but they reordered priorities and increased revenues for schools and climbed above a declining Virginia in the rankings. • The percent of state general fund revenues devoted to public schools for kindergarten through the 12th grade has declined signifi- cantly, reflecting a lowered priority placed on public schools by legislators. In the 1968-70 biennium, the state appropriated 50.6% of the general fund to schools. In the current bien- nium, schools have been reduced to receiving only 36% of general fund appropriations. Schools are 28% less a priorit<~ today in Vir- ginia than they were in 1968! • Last year in the United States, the average state provided 47.2% of the cost of schools. The Commonwealth of Virginia only provided 41.5%. Last year in the United States, the average locality paid 46.1 ~ of local school costs. The average Virginia locality paid 53.5%. • The primary reason for the inadequacy and inequity of the Virginia system of school fi- nance is the low level of fiscal support pro- vided public schools from state resources. Funding Is Fundamental "Technology is under-financed and, currently, an under-valued aspect of education. It is capable of changing the face. as well as the soul, of every educator's and student's day. Only by embracing paradigmatic change can we move from 'every child can learn' to 'even- child will learn.' Technology, alone, has the abiliri~ to individualize instruction to the extent necessaro for a total quality education." David J. Long Virginia Beach 4 ~i Revenue For Public Schools By Source, 1991-92 Local Revenue State Revenue Source: NEA, "Estimates of School Statistics." Virginia trails othe~~ states i~~ the aiatio~z in state financial support for public schools. J VIRGINIA UNITED STATES VIRGINIA UNITED STATES ~-i The state chooses to 'guess' even where the facts are known. This technique allows it to pay less for "high quality" and diminish the quality as it diminishes payments due to localities. • Even though it kno«-s the salary of every teacher, the state pretends it doesn t and uses a statistic known as the linear estimator to underrepresent higher salaries and over esti- mate lower salaries. For example, the state's linear estimator counts -11 Highland County teachers exactly the same as it counts 8,800 Fairfax teachers. Then it computes a deliber- ately low prevailing "average" from this inap- propriate technique and provides funds to school divisions using that "average" as its basis. • The state indicates 60.6 instructional person- nel are needed per 1000 students and shares in funding only these personnel. Localities have to pay the entire cost of any instructional personnel beyond that figure -- an additional 10 personnel (on average) per 1000 students. Thus hard-pressed localities have to pay 122% more for every teacher above that number. Still they employ an average of ; 0.1 person- nel per 1000 students. ~~Double payment plus" by localities already underfunded is a true test of need and, though the state's funding mecha- nism ignores it, a realistic practice is the truest test. Thus, no state funds help pay for 8800 teachers currently employed across Virginia. • These two methods permit the state to withhold its share of approximately $450 million it rightfully owes to localities based on realistic costs and practices. Funding Is Fundamental "It is next to impossible to: meet the needs of academi- cally talented students; provide service to special education students (learning disabled, emotionally disturbed students) with severe physical handicaps; provide time for young children that do not have stable/secure home environments; prepare for instruction with little planning time; provide differen- tiated instruction; use authentic/realistic assessment procedures; find time to conference with parents during contract hours--with 25 students in a class- room!" Diana Amatucci Albemarle County 6 ~- i Number Of Instructional Personnel Per 1,000 Students FUNDED ACTUAL POSITIONS SOQ POSITIONS POSITIONS UNFUNDED YEAR PER 1,000 IN ADM* PER 1,000 L~1 ADM* PER 1,000 IN ADM* 1980-81 54.0 63.0 9.0 1981-82 54.0 63.8 9.8 1982-83 54.0 64.0 10.5 1983-84 54.0 64.8 10.8 1984-85 54.0 65.9 11.9 1985-86 57.0 67.2 10.2 1986-87 58.0 66.2 8.2 1987-88 58.0 67.0 9.0 1988-89 59.2 67.7 8.5 1989-90 60.1 68.8 8.7 1990-91 59.6 69.4 9.8 1991-92 58.9 69.2 10.3 1992-93** 60.6 70.1 9.5 Source: Virginia Department of Education * Average Daily Membership ** VEA Estimate When localities lzi~^e teachers at 12?~o above usual costs, you k~zo~v the teachers are needed and that the Standards a~~e ~~rti ficially ifjzderstated a~zd underfunded. 7 ~- Teacher salaries are further behind the national average than ever before in history, Last year the state's average salary actually went down by nearly $500 as teachers' out-of-pocket health insurance bills went up. • Virginia's teachers have taken it on the chin. In 1991-92, their average salary declined by $496 while the national average teacher salary increased $975. Since 1989-90, Virginia teach- ers' average salary rank in the nation has fallen from 18th to 27th and is heading downward still. The average salary paid Virginia teachers is $2,9781ess per year than the average salary for the nation's teachers. • Even if corrections begin to be made this year the effect on teacher supply will hurt for several years. Northern Virginia counties and cities compete against $5,000 higher starting annual salaries in the Maryland suburbs. Salaries of West Virginia teachers increased more than thirty percent over the last three years. What used to be "readin', ruing and the road to Richmond" among North Carolina teacher training schools could become "readin', ruing and the road to Raleigh" for Virginia's teacher training institutions. • "The best teachers must be placed in the classrooms of our state, and they will be paid professional salaries exceeding the national average of teacher salaries. This is my commit- ment to Vou...." --Governor L. Douglas Wilder's proposal in his "Agenda for Virginia Education" during the gubernatorial campaign, September 1989. Funding Is Fundamental The impact on the morale of Virginia teach- ers is made worse, knowing that these are contiguous states with similar economic reali- ties. Virginia teachers also know that college teachers here make well above their national average and that the per capita income of all Virginians is also above the national average. It is unthinkable that in the rivelfth wealthiest state in our nanon, a state in which the average income is above the national level, teachers are so grossly underpaid. It is a reflection on our worth to our legislators. our neighbors, our children, that after ten years experience, a teacher in Appomattox County earns less than $24,000!" Wanda C. Conner Appomattox County 8 ~i Teacher Salaries In Free Fall National Average Teacher Salary Baseline $o e -$500 -$423 -$1000 -$970 -$1500 -$2000 -$2500 -$3000 VIRGINIA AVERAGE TEACHER SALARY BELOW NATIONAL AVERAGE 1989 Source: NEA, "Rankings of the States." 1990 1991 1992 The national average salary has been a state objec- tive but Virginia teachers are getting left behind. 9 -$2441 -$2978 ~I Health care costs have also been underfunded. Health care has kept pace for public employees but not for teachers. The state blames the localities, the localities blame the state. • Underfunding has to take its consequences somewhere. One place is health insurance for teachers. While the average state employee pays -- out of pocket -- 4% of the cost of health insurance, teachers pay 21% -- out of pocket -- for individual health policies. For family coverage, state employees pay 32% -- out of pocket, while teachers pay 60% out of pocket -- for their families. The underfunding lowers salaries on one hand and on the other hand takes a much higher propor- tion of those lower salaries to pay for health insurance. • But the state and the localities share the blame for the current situation. The state allo- cates insufficient funds while many localities have diverted substantial portions of state aid intended for health care to other purposes. Funding Is Fundamental "We can't be expected to do everything we are asked without time to do it. For those of us who already spend nine hours in a building and still have to bring work home and take family time away, something is not right. It is difficult to explain to my three and one year olds why mommy is gone all day and still cannot play when we get home because she has more work to do." Christine D. Cullen Fairfax Countu 10 .~ i Health Insurance Costs Paid By Employee, 1992-93 Individual Coverage Family Coverage 21% STATE TEACHERS EMPLOYEES PAY PAY Source: ~'E.~ Research. Teachers cont~^ibitte to help make up underfunding in many zvays. 11 STATE TEACHERS EMPLOYEES PAY PAY ~- The state provides inadequate financial support for educational facilities. Capital improvement costs are added onto local plates as the infrastructure crumbles. • Another consequence of greater potential financial catastrophe is the damage being done to schools' infrastructure. Old and inadequate buildings, an insuffi- cient number of classrooms for students, tech- nology that still heavily depends on the ditto machine in the computer age, and inadequate instructional equipment and materials are the legacy of delay in funding needed capital improvements. "Capital outlay and debt service costs ap- pear to fit into SOQ costs conceptually.... Capi- tal costs are involved in providing for basic educational programs. Furthermore, a case can be made that SOQ requirements such as caps placed on class sizes may directly contribute to capital outlay needs." -- Joint Legislative Audit and Review Commission, "Funding the Standards of Quality -- Part I: Assessing SOQ Costs," February, 1986. Many of the school building needs are mandated to the localities by state-required programs, yet the state has no capital outlay program for public schools though it invests hundreds of millions for other capital outlay purposes. The state Literary Fund low-interest loan program is not sufficient for localities already hit with state underfunding of operat- ing costs. • Since at least 1973, revenue has been di- verted from the Literary Fund for teacher retirement payments. The effect of this action frees up state general funds for other purposes. Due to nonavailability of Literary Fund cash, the First Priority Waiting List currently has $82.4 million in local school construction projects on hold, with another S41.7 million on the approved application list. Funding Is Fundamental "Teachers and our students should not have to work in buildings of extreme heat and cold and expect to reach our educational potential. Many rural buildings were built for our grandparents and cannot provide an education for the ?1st century." Deborah R.White Campbell County 12 } Unmet Capital Outlay Needs cost Estimates NE4V FACILITIES: (167 projects) Site Acquisition $ 62,985,178 Structure Erection 829,913,088 Equipment Purchase 81,664,535 Other 8,556,124 Total New Facilities $983,118,925 EXISTING FACILITIES: (623 projects) Structure Renovation $415,945,908 Structure Addition 168,839,794 Equipment Purchase 35,394,573 Total Existing Facilities $620,180,347 UNMET CAPITAL OUTLAY NEEDS $1,603,299,272 Source: VEA Research. The entire $1.6 billion would be paid for entirely by localities. 13 ~-I Can we afford better schools? Yes, additional funding is clearly available, and priorities can be realigned. It is not a question of can. It is a question of will. • In this time of intense competition for highly trained workers and in the move from an industrial age to an information age, a fair rejoinder -- even if we were a poor state -- would be, "Can we afford not to have better schools?" South Carolina, West Virginia and Kentucky have faced that question recently -- and made great strides. • But Virginia is not a poor state. We live in one of the richer states in the United States. The per capita personal income ranks Virginia 12th in the nation. • Compared to per capita personal income that ranks Virginia 12th in the nation, the combination of state and local taxes our citi- zens pay against that income ranks us 43rd in the nation. Many of our taxes are well below national averages. And taxes are not the whole answer. If the available revenue pie were sliced differently, our state's priorities could go back to school. Public education has lost 28% of the pie to other services since 1968-70. Funding Is Fundamental ~t this critical period of time in our nation where we see people struggling to exist on no money or little money, where crime and violence abound, where the family has disintegrated, we need the very strongest and best educators. Young people have so many more career choices than I did when I was 18. Higher salaries, better working conditions, and a higher value alaced on educators are critical to attracting and keeping the finest. Let's not let our brightest and most Talented students continue to ignore teaching as a choice." Eileen D. Akers Charlottesville 14 ~~ i Much Room For Improvement PER CAPITA PERSONAL INCOME, STATE & LOCAL TAX REVENUES IN 1989-90 1990 PER $1,000 OF PERSONAL INCOME IN 1990 1. ALASKA $187 2. DISTRICT OF COL. 165 3. NEW YORK 148 4. WYOMING 136 5. HAWAII 127 6. MINNESOTA 123 7. ARIZONA 119 7. WISCONSIN 119 9. NEW MEXICO 118 9. MONTANA ' 118 12. VIRGINIA $ 19671 11. MAINE _ - :~~~~ 115 13. NEVADA 19035 12. VERMONT ~ ~ + 114 14. COLORADO 18890 12. WEST VIRGINIA 114 15. RHODE fSLAND 18802 14. UTAH 113 16. WASHINGTON 18775 15. MICHIGAN 112 17. MINNESOTr 18731 15. WASHINGTON 112 i 5. OREGON 112 UNITED STATES 18691 18. IOWA 109 t9. RHODE ISLAND 108 18. PENNSYLVANIA 18686 19. LOUISIANA 108 19. FLORIDA 18530 20. MICHIGAN 18360 UNITED STATES 108 21. KANSAS 18162 22. OHIO 17564 21. CALIFORNIA 107 23. WISCONSIN 17560 22. MARYLAND 105 24. NEBRASKA 17549 22. GEORGIA 105 25. VERMONT 17511 22. CONNECTICUT 105 26. MISSOURI 17472 25. MASSACHUSETTS 104 27. IOWA 17218 26. NORTH DAKOTA 103 28. OREGON 17196 26. NEBRASKA 103 29. MAINE 17175 26. OHIO 103 30. GEORGIA 17049 26. ILLINOIS 103 31. INDIANA 16890 26. SOUTH CAROLINA 103 32. TEXAS 16716 31. NORTH CAROLINA 102 33. WYOMING 16314 31. DELAWARE 10P 34. NORTH CAROLINA 16283 31. OKLAHOMA 102 35. ARIZONA 16012 31. IDAHO 102 36. TENNESSEE 15866 31. COLORADO 102 37. SOUTH DAKOTA ' 15797 31. KANSAS 102 38. OKLAHOMA !t 15457 37 NEW JERSEY 39. MONTANA ~ , ;z?;~;~ 15270 . 38 KENTUCKY 101 40 IDAH . 100 . O 15249 39. PENNSYLVANIA gg 41. NORTH DAKOTA 15215 39. NEVADA gg 42. SOUTH CAROLINA 15151 39 TEXAS 43. ALABAMA 15021 . 39. MISSISSIPPI gg gg 44. KENTUCKY 15001 43. INDIANA ~ I 96 45. LOUISIANA 14542 43. VIRGINIA gg 46. NEW MEXICO 14265 47. AAKANSAS 14188 48. UTAH 13993 49. WEST VIRGINIA 13755 50. MISSISSIPP! 12823 Sources: Bureau of Economic Analysis, "Survey of Current Business," August 1991, and Bureau of the Census, "Government Finances: 1989-90." Virgi~zia's of fo~•t compc~~~es ~oorli/ to wealth. 15 ~: i VEA proposes achild-centered solution. Three-tiered plan supports fairness and excellence. Simplicity reduces confusion. • The VEA proposes athree-tiered school finance formula to replace the current by-guess and by-golly formula. The new formula would be fair to all localities. It would be based on prevailing practices and realistic costs. • The first tier would consist of the state's basic school support. The number of instruc- tional personnel per 1000 students ~~-ould be counted by analyzing current practices in the school divisions. These would be multiplied by the statewide average salary. To this add statewide support costs for the previous year. • The weighted student count is then multi- plied by the guaranteed cost per student for each school division, yielding the Tier 1 guar- antee. Application of the local composite index to the Tier 1 guarantee will determine the state and local shares. • Tier 2 is for those divisions who want to exceed the Tier 1 program and will be sup- ported by a combination of state and local resources. The cost sharing will be determined also through application of the local composite index. • \ext, each pupil category will be weighted in order to provide additional funds, giving added weight for special education children (autistic, deaf, blind, disabled, educable men- tally retarded, etc.), vocational education children (trade and industrial, technical, busi- ness, health occupations, etc.) remedial and at- risk children, children with limited English proficiency, and gifted and talented children. The ~veighted number for each school division will be totalled for the entire state. The state- wide instructional and support costs will be divided by the weighted student count, yield- ing astatewide guaranteed cost per «•eighted student. • Tier 3 involves no state funds but allows localities who choose to do so to raise addi- tional local funds. Funding Is Fundamental "We keep hearing about having a 'World Class' system of education, but we are working tivith 'Stone Age' equipment." Jerry D. Taylor Lee Cou„hr 16 ~-1 VEA-Proposed State School Finance Formula The plan also supports local initiative. 17 ~^ i VEA Recommendations for Funding a System of High Quality Education in the Commonwealth • The Standards of Quality should be up- graded to provide that the staffing ratios used to determine the minimum number of class- room teacher and instructional personnel units are based upon current personnel staffing practices of Virginia school divisions; the SOQ should then be funded on the basis of realistic costs which reflect these practices. • The Commonwealth should guarantee each school division Basic Aid and Special Educa- tion and Vocational Education allocations based upon current staffing patterns of the public schools. • Realistic health care premium rates and realistic medical cost inflation rates should be used in calculating health insurance costs for the support component of the SOQ. • The JLARC*-Transportation Formula which is based upon square miles per pupil should be replaced with a formula based upon pupils transported per mile. This method is the best predictor of pupil transportation costs. • The JLARC*-Formula, currently used to distribute state aid to the several Virginia school divisions, due to its many inherent design flaws, should be replaced with the VEA-proposed three-tiered school finance equalization formula. • The average salary of Virginia classroom teachers should be increased in incremental steps to achieve parity with the national aver- age salary by the end of the 1994-96 biennium. To accomplish this objective, the VEA supports the inclusion of the following provisions in the 1994-96 biennial budget: • Local school division funding for the "pick- up" of the school employee's five percent Virginia Retirement System contribution should be included in calculating support costs for the SOQ. • The Commonwealth should provide fund- ing assistance for capital outlay and debt service, renovation and repair, and removal of hazardous materials from existing school facilities. -- Appropriations of sufficient state funds to finance the state share of salary im- provement; -- Restoration of salarv requirement language; -- Restoration of teacher salary incentive payments; and -- Restoration of language which com- mits the Commonwealth to achieve parity with the national average salary. Joint Legislative Audit and Review Commission 18 ~- i How far behind the rest of the nation do we want to fall? "Money is riot the cure for every educational problem, nor is it the primary reaso~i people go into teaching. But, eventually, some brave politician is going to point out that a state can't attract a~zd keep good teachers if it does~i't pay them a competitive wage. The question for the General Assembly acid for Mr. Wilder's successors as governor is: How far behind the rest of tlTe nation do we want to fall?" --The Norfolk Virginian-Pilot December, 1992 "Eve~iticall~, some brave politicia~z.... " 19 ~.-- For additional information on the VEA funding proposal, see "VEA Prescription for Funding a System of High Quality Education in the Commonwealth," June 1993. Virginia Education Association, 116 South Third Street, Richmond, VA 23219 September, 1993 20 r~ f A-101095-1 ACTION NO. ITEM NO. ~'' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request a resolution from the Board of Supervisors to accept the Adult Literacy and Basic Education Program grant and to appropriate the funds into the Sheriff's Office Care and Confinement of Prisoners Part-Time Salaries Account CCUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County/Salem Jail operates an Adult Literacy and Basic Education Program for inmates in conjunction with the Roanoke City Public Schools. The State Department of Education funds 90 percent of the estimated cost up to $9,975 for FY 95-96. The jail's 10 percent match is being paid out of the Sheriff's Subfund account and requires no additional funding from the Board of Supervisors. SUMMARY OF INFORMATION: See attachment. STAFF RECOMMENDATION: Staff recommends acceptance of this grant per the conditions of the Roanoke City Public Schools and the Roanoke County Sheriff's Office. Respectfully submitted, erald S. Holt Sheriff Appr ed by, Elmer C. Hodg Jr. County Administrator ------------- ------------------------------ ACTION ---------------- VOTE ----- Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to accept grant and Eddy x Received ( ) appropriate funds Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance ;f~ .- f~oonohe - i ~~~~ JUt P.7 1y~' City Public Schools Division of Instruction P. O. Dox 13145. Roanoke, Virginia 24031 Deportment of business. Technical, and Adult Educorion Sheriff Gerald Holt County of Roanoke, City of Salem Jail 401 East Main Street Salem, Virginia 24 i 53 Dear Sheriff Holt: July 25, 1995 .,. Approval for the Adult Literacy and Basic Education program operated by the Roanoke County-Salem Jail has been received. The approval and the required local matching funds are listed below: Federal Funds Jail Funds Total (90%) (10%} (100%) $ 9,975 $ 1,108 $ 11,1083 As you know, your agency must provide a cash match of l0% of the total cost, as shown above. That cash match can come from funds which you use to purchase supplies and materials or pay salaries and/or fixed costs to employees in the instructional program. We will claim reimbursement from the State Department of Education at the end of the periods ending December 31, 1995 and June 30, 1996. The last period may need to be estimated since the State usually wants the information by May 15 or thereabouts. We will be sending reimbursement forms to your office so that we can claim the funds for you prior to those dates. We are happy to work with you again this year. Please let me know if I can assist in any way. Sincerely, Lloyd W. Enoch, Director C: Pat Chockley Dot Hayes Excellence in Educorion A-101095-Z ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties has scheduled their annual conference for November 12 - 14, 1995. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 14. The voting credentials form must be submitted to VACo by November 1, 1995. If the Board prefers, a non-elected official or a member of a Board of Supervisors from another county may cast proxy votes on behalf of Roanoke County. Additionally, those Board members who wish to attend should register as soon as possible. I recommend that we make a strong effort to attend this year. Also, I think it would be helpful to invite the supervisor-elect from the Catawba Magisterial District to attend. This would provide him an opportunity to meet with other supervisors, learn more about county government and discuss common problems and solutions. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors designate a representative to cast its votes at the VACo Annual Business Meeting on Tuesday, November 14. Staff further recommends that all supervisors planning to attend contact the Clerk's Office for reservations and registration; and that after the November elections, the Catawba Magisterial District Supervisor-elect be invited to attend. Submitted by: Elmer C. Hodge County Administrator ~~~ ------------- -------------------------------- ACTION ------------ VOTE ------- Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to designate Chairman Eddy x Received ( ) Minnix as Primary Delegate and Johnson x Referred ( ) Elmer Hodge as Alternate Kohinke x To ( ) Delegate Minnix x Nickens x cc: File James D. Campbell, Director, VACo - Voting Credentials Form s i ~- a. VACo 1995 Annual Voting Credentials Voting Delegate: (Supervisor) Name H. Odell "Fuzzy" Minnix Meeting Form Title Chairman, Board of Supervisors Locality Roanoke County Alternate Delegate: (Supervisor) Name Elmer C. Hodge Title County Administrator Locality Certified by: (Clerk of the Board) Name Title Roanoke .Count Mary H. Allen Clerk to the Board Roanoke County Locality ------------------------------------------------------------ VACo 1995 Annual Meeting Proxy Statement County authorizes the following person to cast its vote at the 1995 Annual Meeting of the Virginia Association of Counties on November 14, 1995. County. Uninstructed. The proxy may use his/her discretion to cast __ County's votes on any issue to come before the annual meeting. ^ Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) This authorization is: Certified by: Name Title Locality a non-elected official of this county. -OR- a supervisor from A-101095-3 ACTION # ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of Additional Engineering Services to be Provided by Hazen & Sawyer, P.C. for Roanoke County Water Treatment Facility Contract No. RFP 90-12.D COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the initial design phase of the Roanoke County water treatment facilities project, it was determined that additional design expertise in the areas of medium voltage (4,160 volt) electrical distribution and process instrumentation & control systems would be required. Consequently, qualified engineering consultants were interviewed and evaluated in accordance with Section 17-75 of the County of Roanoke Procurement Code relative to contracting for professional services. As a result of the evaluation process, Hazen and Sawyer, P.C. of Raleigh, NC was selected to provide design services, including preparation of drawings and specifications relative to medium voltage electrical distribution and instrumentation systems. An engineering services contract (Contract No. RFP 90-12.D) between Roanoke County and Hazen and Sawyer was executed on April 4, 1992, which established a lump sum fee of $56,000.00 for basic services related to design of medium voltage electrical control and computerized instrumentation systems for the Roanoke County water treatment facilities. SUlVEVIARY OF INFORMATION: At the time Contract No. RFP 90-12.D was executed, Mr. Cliff Craig, Utility Director, intended that Utility Department staff would perform various construction administration functions such as shop drawing approvals and site coordination of medium voltage electrical distribution and instrumentation control systems during the construction phase of the water treatment facilities. In spite of Mr. Craig's untimely death and the subsequent loss of his engineering expertise and experience, it was still anticipated that these functions would be performed by Utility Department staff. However, due to the present staff workload associated with overall construction management of the water treatment facilities, as well as performance of routine operation and maintenance tasks, it has become necessary to obtain outside electrical and instrumentation engineering assistance to maintain the current construction schedule. Since Hazen and Sawyer designed the medium voltage electrical distribution and instrumentation & control systems, they are the most knowledgeable and most qualified choice to provide these engineering services (shop drawing approvals, site visits and related construction administration) related to these systems during the construction phase of the Roanoke County water treatment facilities. Hazen and Sawyer has proposed to provide these services for a fee of $44,600.00. The total Hazen and Sawyer fee, including the proposed additional services, is considered fair and equitable as it represents 6 percent of the construction costs associated with installation of the electrical and instrumentation systems. Section 17-14 "Modification of Contracts" of the Roanoke County Code stipulates that ".... no fixed price contract may be increased by more than twenty-five percent (25 %) of the amount of the contract or ten thousand dollars ($10,000) whichever is greater, without the advanced written approval of the Board of Supervisors". It is, therefore, requested that the Board authorize modification to the engineering services contract with Hazen and Sawyer to increase the fee in the amount of $44,600.00 to provide construction administration services for medium voltage electrical distribution and instrumentation & control systems during the construction phase of the Roanoke County water treatment facility. FISCAL IMPACT: Funds required for the additional engineering services would be taken from unencumbered funds remaining in the 1991 bond project account, which were designated for design and construction of the Roanoke County water treatment facilities. RECOMMENDATION: Since Hazen and Sawyer designed the medium voltage electrical control and instrumentation systems, they are the most qualified consultant to provide construction administration and related engineering services for these systems. It is, therefore, the recommendation of staff that the scope and fees for the existing engineering services contract with Hazen and Sawyer be expanded to include the subject engineering services. SUBMITTED BY: Gary L. obertson, P.E. Utility irector i t~ -~'-~~___ Elaine Carver Director of Procurement Services APPROVED: ~~ Elmer C. Hodge, Jr. County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson to approve cc: File Gary L. Robertson, Director, Utility Elaine Carver, Director, Procurement Diane D. Hyatt, Director, Finance VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x ACTION NO. ITEM NUMBER ~ '"'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Public Hearing on Storm Water Management Program COUNTY ADMINISTRATORS COMMENTS: The administrators, managers and engineering staff of the four valley governments met with the 5th PDC on October 3 to review the progress of the regional storm water management program. Considerable work has been done and it is expected to be completed by December or January. We would like to present this to the governing bodies of these localities in a joint meeting sometime in November. We are trying fo arrange that schedule and will let you know when we can do so. This proposal will have a profound impact on what we are doing here. It will also require an extensive education and public input process. By scheduling our public hearing on November 21, it will allow us time to update the Board on the regional system. Recommend Approval. SUMMARY OF INFORMATION: The Board requested a public hearing to inform the citizens of the proposed storm water management program. Staff recommends that the Board schedule a public hearing on this program for November 21, 1995. ~spectfully Submitted: ~ ~r~~ ~~r~A~. Paul M. Mahoney County Attorney t k ', ----- ----------------------ACTION-----------------------VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ACTION # ITEM NUMBER 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING PORTIONS OF ARTICLE II. SEWER CONSTRUCTION, OF CHAPTER 18, SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE AND AUTHORIZING THE ADOPTION BY RESOLUTION OF THE "DESIGN AND CONSTRUCTION STANDARDS FOR SANITARY SEWER FACILITIES . " COUNTY ADMINISTRATOR'S COMMENTS: ~ ~`~'C BACKGROUND INFORMATION: Section 18, Article II of the Roanoke County Code deals with the construction of sewers. This section was last updated in the 1970's and still refers to such antiquated construction techniques as brick manholes and vitrified clay pipe. Changes in construction techniques are presently being handled by details attached to construction plans. The time has come to completely revamp these standards in accordance with today's construction techniques. SUNIlVIARY OF INFORMATION: The attached Design and Construction Standards for Sanitary Sewer Facilities were prepared by the Utility Department with the assistance of the Engineering & Inspections Department. These standards have been reviewed by the Roanoke Regional Home Builders Assoc., local contractors, material suppliers and the State Health Department. The applicable comments received from these parties were addressed and included in these standards. These standards are not extreme, but moderate changes, and reflect current staff practice in design and construction for sanitary sewer facilities. They provide a uniform design and construction standard for Roanoke County and would coincide with the water standards approved by the Board on Apri128, 1987. These standards would insure that all sewer facilities be of a M- ~ consistent quality and would provide much needed clarification for review, construction and inspection services. If approved, these standards will be incorporated with the Design and Construction Standards for Water Facilities and bound. These standards would then be available to the public for a $20.00 fee to cover copying and binding costs. All purchasers would be recorded so that any future revisions could be sent to all holders of the standards. STAFF RECOMMENDATION: The staff recommends that the Board of Supervisors favorably consider the adoption of the attached ordinance at first reading. After the second reading of the ordinance on October 26, 1995, the Board should also approve the attached draft resolution which adopts the manual of regulations and policies entitled "Design and Constructions Standards for Sanitary Sewer Facilities. " These standards should become effective on November 1, 1995 and would apply to all sewer utility plans received after that date. SUBMITTED BY: -~-`~''' o-r~ /mom Gary L. Robertson, P.E. Utility Director APPROVED: Elmer C. Hodge, Jr. County Administrator ACTION: VOTE: Approved () Motion by: No Yes Abs Denied () Eddy Received () Johnson Referred to Kohinke Minnix Nickens NI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 1995 ORDINANCE AMENDING AND REENACTING PORTIONS OF ARTICLE II. SEWER CONSTRUCTION, OF CHAPTER 18, SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE AND AUTHORIZING THE ADOPTION BY RESOLUTION OF THE "DESIGN AND CONSTRUCTION STANDARDS FOR SANITARY SEWER FACILITIES" WHEREAS, the adoption of this ordinance is authorized by Chapters 9 and 18 of Title15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this ordinance was held on October 10, 1995; and the second reading and public hearing of this ordinance was held on October 24, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 18, Sewers and Sewage Disposal of the Roanoke County Code be, and it hereby is, amended and reenacted to read and provide as follows: Chapter 18 SEWERS AND SEWAGE DISPOSAL ARTICLE II. SEWER CONSTRUCTION Sec. 18-31. Compliance with article; interpretation of plans, specifications, etc. All work under this article shall be done in accordance with plans and specifications on file in the office of the pu~c department,' of englneerizig aid: insge~to~s'. Any questions, doubt or misunderstanding of the plans, profiles or specifications shall be interpreted and decided by the puirYtc ........................................................ utility``c~ir~ctor~ and his decision shall in all cases be final. In order to:'effectuate tMe pro~a,s~.ons ~f phis chapter;, the Board df Superv'sors shill, _:bp:: resa~ut~or~, ~copt a manual 'af regulations and policies entitled "design and Construction Standards for sanitary sewer'Facilites" which shall. have the farce bf law. This manual shall include, inter alia,' standards for the implementation:of the various sections.:.o'f this chapter and may, include 'other policies, "cr~tex~.a.,;~tandards and ~-i (Code 1971, § 16-3) Sec. 18-32. Inspections. ~ ............ Y.. The srngrneer ut~.l~ty?~~~e~te~r!,or his duly authorized representatives shall inspect all work and materials necessary for the completion of the work under contract and the contractor shall furnish him and his inspectors with all needed facilities for the carrying out of such inspection. (Code 1971, § 16-4) r i i r . Sec. 18-33 .' Contractor responsible for safety of public. The contractor shall bear full responsibility for safety of the public in carrying out his work and shall provide all safeguards and lights necessary. (Code 1971, § 16-6) Cross reference(s)--Contractors and tradesmen, § 7-31 et seq. ~~ 2 ~-i . . ,.~_` 3 ~+-i . . 1 ! 1 _. L T7"Tr"C":Tr y ~- i . . . . S Secs.''18-34 - 18-60. Reserved.. 2. That these amendments, additions, and reenactments shall be in full force and effect from and after November 1, 1995. agenda.code.sewer.sta 5 DpGlff~ AT A REGULAR MEETING OF THE BOARD OFSUPERVISORSS OF ROANOKE ~ ~~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 24, 1995 RESOLUTION ADOPTING A MANUAL OF REGULATIONS AND POLICIES ENTITLED "DESIGN AND CONSTRUCTION STANDARDS FOR SANITARY SEWER FACILITIES" WHEREAS, in order to insure that all sewer facilities in Roanoke County be clarification for these facilities, Engineering and I Article II, Sewer Disposal; and of a consistent quality and in order to provide review, construction and inspection services of the Utility Department and the Department of nspections, have suggested certain amendments to Construction, of Chapter 18, Sewers and Sewage WHEREAS, the amendments include adoption by resoltuion of a manual entitled "Design and Construction Standards for Sanitary Sewer Faciliites"; and WHEREAS, these sewer construction standards would provide a uniform design and construction standard for Roanoke County and would coincide with the water standards previously approved by the Board of Supervisors. WHEREAS, this Manual has been reviewed by the Roanoke Regional Home Builders Association, local contractors, material suppliers, and the State Health Department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, adopt a manual of regulations and policies entitled "Design and Construction Standards for Sanitary Sewer Facilities" to insure uniform design and construction standards and to assist the County and the public in the clarification of review, construction, and inspection of sanitary Df~pff4 i~ • ~ ` ~~ D ~3 a a I. ~, ~ `' sewer facilities. FURTHER, this Manual shall be in full force and effect from and after November 1, 1995, and that this effective date shall apply to development plans which have been accepted for review by the Department of Engineering and Inspections prior to November 1, 1995; provided said plans in the review process receive final approval by the County within sixty (60) days of November 1, 1995. Nothing contained herein shall prevent the Board from considering and adopting amendments to such Manual at any time it is deemed appropriate. DC~G^a~~ ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. 2. INDUSTRIAL DEVELOPMENT AUTHORITY The four year term of Charles R. Saul expired September 26, 1995. SUBMITTED BY: APPROVED BY: 1v~ ~' -ct.,~- Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator -------------------------------=-------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) Minnix Nickens ~ __ ~~ ! / q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 1995 RESOLUTION 101095-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS.DATE DESIGNATED A3 ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for October 10, 1995, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of Committee Appointment to the Grievance Panel. 2. Approval of Raffle Permit for the Valley Community Church Divine Science. 3. Approval of Raffle Permit for the Orchard Charter Chapter American Business Women's Association. 4. Donation of drainage easements on Lots 8A, 15, 16, 17 and 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County. 5. Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill Subdivision to the Board of Supervisors. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 6 removed, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: _ 7~ Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility ACTION NO. A-101095-4.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Grievance Panel COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the October 10, 1995 1. Grievance Panel Supervisor Nickens nominated Cecil Hill to serve a two year term which will expire September 27, 1997. RECOMMENDATION• It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, .7`~ . j Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Grievance Panel File ACTION NO. A-101095-4.b ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Valley Community Church COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Valley Community Church has requested a permit to hold a raffle in Roanoke County on December 3, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Valley Community Church Divine Science be approved. SUBMITTED BY: APPROVED BY: . ~~ ~~- Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERIv17T APPLICATION i(-a Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has silty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization V~/EEL/ L.D~7?/'YII,l~t1 iT~,/ ~~~c~ „~~ l/!~/Lr Mailing Address City, State, Zip Code ~ ~Jti / ~E,~~~ Z C~O /~ When was the organization founded? ~ 9 ~~ Purpose and Type of Organization ~ dlc_eaJ ' Has the organization bee n existence in Roanoke County for five continuous years? YES NO Is the organization non-profit? YES NO Is the organiz tion exempt under g501(a)(3) of the internal Revenue Code? YEB~ NO Attach copy of IRS Tau Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Hingo and Raffle Ordinanoe or 8eation 18.2- 340.1o et. sec. of the code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organisation who violat s the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subje~ to audit by the Commissioner of the Revenue? ~p~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organisation pursuant to g 18.2-340.13 of the Code of Virginia), partnership, or corporation ~~ of any classification whatsoever, for he purp s• of organizing, managing, or conducting Raffles ? DESCRIBE THE ARTICLES TO HE RAFFLED, VALOE OF BOCH ARTICLES: Article Description Fair Market Value 9 ~ +~ ~~ Cu-~ `~ ~ - ~'t-a,~-2~, o1~u-~-a sow - ~ ''~ . ~~ _ DATE OF RAFFLE Io~ -" .~ -9•S- If this applioation is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. 8peaifia location where Raffle drawing is to be conducted? ~ r ~ - . X000 .~ ~ . 'S~tv T sperm t shall b val d only for the above locat n. E,LfC~i~ Any organization holding a permit to aonduot bingo games or raffles shall use twelve and one-half peroent (12.5) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. z COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIlVIISSIONER OF 1'~IE REVENUE ROANOKE, VA 24018 ~,; ~- ~~-~ ~' ~ a ~, ~ officers of the organisation: I~ ~~ President : f',,ef~N l~ VA N ~ ~t N Phone : 3 ~ ~ - Z ~ y~ Address:.~D,S~ i~GY>/A12 ~.-JV ~/~~ - 2~~ Vice President: ~j~i2l~ ~~`y~</~~1 Phone: ~0 7- ~' 9~ Address : aZ/ •~. / / [G(„~ b E,L.rQ ~ ~ r SA lErn, Vi4 • Z 5~ /S3 Secretary : ~i9 T~~~2/ tilt' ~~r,Ci9/ZT Phone : .3 ~~' 7 ~6 ~ Address : 02 7'`~/ 2. ~~.ST (/lc72 ~ ~~~ .$ . 61J , (~ O R 1d/~ir~ ~ d,~! ~ ~ / Treasurer : J ~ XF N ~` ~i.C./'G.C3C ~~ Phone : ~ ~Z '" ~p~o Address:./.3 ~/21~~~CJ C//2 • IU• LCJ ~O f~iVO KE; V/~ Z~ / `' Member authorf$ed to ba responsible for Raffle operations: Name : ~ ~ El9 /lJ l ~ LL,.,~.CL E ~~ Home Address" ~/~ ~j~Ji,U Co / /2 N Phone ~ ~Z ' ~9~ g Bus Phone ~ / J ,~ Member responsible for filing financial report required by the code if your organisation ceases to exis~t/s -~;' Name : ~ E 19 ,(, ~. ~ ~KU C i 1 ~: Home Address .3 ~~ ~Q,e,p /~ ~ ~ /2 • ti- Phone .3 Z ~ ~~Bus Phone 3 S - ~~t'.3 Does your organisation understand that it will be required to furnish a complete list of its members ip upon the request of the Commissioner of the Revenue? Has your organisation attached a cheek for the annual permit fe• in the amount of $25.00 payable to the County of Roanoke?~~-aJ• IF ALL QOESTIONB HAVE BEEN ANBWERED~ PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REV + ROANOKE, VA 24018 3 NOTARIZATION ,~ THE FOLLOWINt3 OATH MOST BE TAKEN BY ALL APPLICANTS: ~~ I hereby sasar or affirm under the penalties of perjury as set forth in 618.2-434 of the Cod• of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. Ali questions have been answered. I further sasar that Z have read cad understand the attached oopies of Bea. 18.2-3 40.1 ~ sec. of the Code of Virginia and section 4-86 ~ sect. of the Roanoke County Code. e gned by: ~°~ x ~ ct.J ~~ ~~J `/ `z LSLp i7 Name T tle H)o~m~ei Address q Subscribed and scorn before me, this`~~day o~~~',19 ~~in the County/may of ~u ~~p~ , Virginia. ~ ~ (~ My commission expires: ~ ~~ 19~ Notary Publ a NOT VALID IINLE88 COONTERSIC3NED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date ommiss ner of he Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COI~IlVIISSIONER OF Tl~ REVFNU]E ROANOKE, VA 24018 4 ACTION NO. A 101095-4•~ ITEM NUMBER ,/~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the American Business Women's Association, Orchard Charter Chapter COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The American Business Women's Association, Orchard Charter Chapter has requested a permit to hold a raffle in Roanoke County on November 18, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the American Business Women's Association, Orchard Charter Chapter be approved. SUBMITTED BY: Mary H. llen Clerk to the Board APPROVED BY: ~`~- Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. ~3 Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of " the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tha Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Bch 9 rLd C' ~i~~2~ n Cf~.9~TEj2. Name of Organization /'Yf~ C -S,S' O ~/~/;! ~S.sOC'.J Mailing Address ~/3 ~ D2~j/N ~/ ~~~~ /~• C,[.~ City, State, Zip Code f~Q/~~p ~~~~2g/~/ /~ 02~/ '7' When was the organization foundedZ ~ 9 ~ / Purpose and Type of Organization~0 '1~q_ ~9-t-~1~ +~ ~ Has the organization been in existence in R anoke County for five continuous years? YES NO_ ~ /~D~/~•Jd ~- ~'~'T`/ Is the organization non-profit? YEB~ NO JJ Is the organization exempt under $ 1(c)(3) of the Internal Revenue Code? YES_~ NO ~'Q/ e~ Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the county Bingo and Raffle Ordinance or section 18.2- 340.10 et. sec. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ~¢(~/ .d./ _ Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records ~ e subject to audit by the Commissioner of the Revenue? .t~~ COUNTY OF ROANOKE, VIIZGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization undsrsta,nd that it is a violation of law to -, enter into a contract with any person or firm, association, • organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Cods of Virginia), partnership, or corporation ~~ 2 of any classification whatsoever, for the pu pose of organizing, .7 managing, or conducting Raffles ? ~~ DESCRIBE THE ARTICLE8 TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value '~ 02 OD • o o _ - ~~'•~, ,ate. - e DATE OF RAFFLE ~~- ~~ _ /~ If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. ~O Specific location where Raffle drawing is to be conducted? NOTE: This rm t shall be val d ly for the above locat on. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.50 of its gross receipts ,~ from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organised. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~~~ ~ ~ ~~ ~ ~ ~~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 2 ` officers of the Organization: President : /2~ ~ ~ ~ ~ Phone : 9 7 ~ " ~ ~~ f Address : 02Jrs~ C ~'Y~ E/~/9 f' ~ ~- /~ let ~ ~ • T/~D U~I/~//t ~ ~i9 °`~'~ vice President: foyer ~crJ/(f~ ItE/2, Phone: 3 ~o ~ -,~8'~1 Address : / ~ 9 ,~H~E/~ ~ f~a Ad ~- lcJ VC I1C • ~~ . Secretary: Address: /9 Treasurer : ~~ ~p ~ /~ ~ ~. eQ )(, Phone : 9 9 2 - ~ ~ ~~ ~~ _ ,-. _ Address : ~ `~ c,Lr ~ ~/C!,(/U S (,y ~ eK '~-~ E 1Cd • 1 I~OU.Ti/i //v' Member authorized to be responsible for Raffle operations: Name : ~ ~'lq ~lJ ~ ~LC.-~Q~~T~~ Home Address ~/~ LJQ/~~j /,v ~/ /2 , /U~v -~U l~ ~ d l~ C:~ ~~~ Z~d~ Phone 3 - ~ Bus Phone ~ c~ fS3~ Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~~~ Has your organization attached a check for the annual permit fe in the amount of $25.00 payable to the County of Roanoke? IF ALL QUESTIONS HAVE BEEN ANBWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 Phone : ~ ~ ~ -' ~~/ 8 3 NOTARIZATION .' THE FOLLOWING OATH MU8T BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in $18.2-434 of the code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Bea. 18.2-340.1 et• se of the Code of virgiaia sad 8eation 4-86 ~ se of th• Roanoke County Code. d by: C~R Sd 7~a~ e K3 ~ ~ ~'~- Zoo ~7 Address Subscribed and sworn before me, this °f~day of~~19 /~in the County/c~i~r of ~~ ~.~.,- Virginia. ~~~~~~ r(~ ~~Z~~~~ My commission expires:~~i~~ Notary Publ c NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. L~.: ,~ ~ l Date ommissl ner of t R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIItGINIA COMIVIISSIONER OF Tl~ REVENUE P.O. BOX 20409 ROANOKE, VA 24018 4 . ~ A-101095-4.d ACTION NO. ITEM NO. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Donation of drainage easements on Lots 8A, 15, 16, 17 & 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: /f G~~~yx~..o dale' SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for drainage purposes, in connection with the improvement and redirection of drainage in the Lost Mountain Subdivision,-~ Magisterial District of the County of Roanoke: W~~dsor (-}~, 115 a) Donation of drainage easements, fifteen feet (15') in width, on Lots 15 and 16, and on Lot 18, Lost Mountain Subdivision, from CFG Corporation, a Virginia corporation, (Deed Book 1213, page 1340; Tax Map Nos. 84.04-2-15, 84.04-2-16, and 84.04-2-18) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. b) Donation of a drainage easement, fifteen feet (15') in width, on New Lot 8-A, Lost Mountain Subdivision, from W. Douglas Prillaman and Brenda Elaine Prillaman (a/k/a Elaine S. Prillaman), husband and wife, (Deed Book 1308, page 258; Tax Map No. 84.04-2-8) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. c) Donation of a drainage easement, fifteen feet (15') in width, on Lot 17, Lost Mountain Subdivision, from Eric N. Eanes and Vonda J. Eanes, husband and wife, (Deed Book 1460, page 1766; Tax Map No. 84.04-2-17) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. i r /~"y The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, V ck a L. Hu ma Assistant Cou ty Attorney ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections X~~ \~ , ~J C~ 2 Y J f ,y~o •, i i r l w C7 ~ Y J S / i / ~ ~ N F ~ZoZb 0~ ~ ~ ~p"i V Z S y _ ;, o J H °~ W Z o ~ ,\ -~ ~ O 4-I IcOW '~~ ® ~OW ~ ~ ~~ UdU ~ // ~WLLU / WZ ~ Z O co O N -MUd ,//~' W w2ro rp m V () r7 < ~ h V C7 X f- F o ~ O - p~ r JMUH ~~ N- ~ FZZ p ~ r O< p <W _ ~ d a F z ~n in cMV © r •Lb'9L6 ~ ~~~ d ' i~< r _ow _ _ _ of _~^_ 1 ~ ~O m r V .' r < N W ~< Z Z Z N W Y O V ' ~S~ 3000 ~ m> O N O ZO © ON-O W J ~ W - - o o s 2- a~--r ,o z r ~ -~ ~ <nZ3 ~~1- J-- O F-aO - W adNW ~ M WSJ I ~ NF-d F- ~ 3~W0 SOW -< Z U~ Un-V ~ ~3~Z- ~jW Wa. `r -MU2 ~J<1-d ~_~2 r. N i--w - ~ r o r . F-N(7X ~~3o Z 0 ONU~~ •~ I 2Zw0~ N<Y O o -" N M.bZ.Sle00 S--v I o w p z o z <n ~ ~ w- o - 1 ~~ ~ ® l w I I S z II ~~ ~ W o 0 0 N v o z v W I 1{. 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ITEM NO. ~~" 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill Subdivision, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: G~ / SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for relocation of a sanitary sewer easement in the Hickory Hill Subdivision, Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, varying in width, on Lot 7, Block 1, Hickory Hill Subdivision, from William D. Manning and Janice A. Manning, husband and wife, (Deed Book 1204, page 1444; Tax Map No. 67.17-01-09) as shown on a plat prepared by T. P. Parker & Son, Certified Land Surveyor, dated August 17, 1995, a copy of which is attached hereto. b) Donation of a sanitary sewer easement, fifteen feet (15' ) in width, on Lot 8, Block 1, Hickory Hill Subdivision, from Adelbert E. Kirschner, Jr. and Delores L. Kirschner, husband and wife, (Deed Book 1370, page 498; Tax Map No. 67.17-01-10) as shown on a plat prepared by T. P. Parker & Son, Certified Land Surveyor, dated August 17, 1995, a copy of which is attached hereto. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. °~ Respectfully submitted, Vickie L. Huf an L Assistant Coun y Attorney ------------ ----------------------------- ACTION ---------------- VOTE ------- Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections 1 KEA~ R~ ~g5) (vA ~5o'v~oTM-) N Q W ~~, ~~I Qo W I Z ~ O ~m ~ ^ v h ~ o h ~ ~ W ~o (W/1 I Qo W I ~ ~ O a h N ¢~ h ^ ~°o ~ " `v h i W n ~b ~ ~ ~ n 3~ ~ Z ~ ~ ~ g ~ h ~ ~ ~ g ~ ~ u ~ ~ ~ ~a W ~ ~ ~ s~ ~ ~ ^ ~ ~ ~Q W S, ~ >r ~ >a ~ ~ - ~k ti p N a b 4 Qx F.R ~ ~ N ~ 2 ~o ~o 2 N µ ti io N p ~ 2 h y ~ h~ ^~ ~ ~~ ~ 4! 2 2 ~ µj ~ ~I •r MI ~n Q ~., 41 2 2 ~ N ~ '~ N ~o h ~ ~o ~` ~u J ~i >- ~° i-~RO _~< ~ ~ o jL3~j s~ fn. ~~ o~~~~zm }} ~Q~~'J y~ ~$~WZ888 yWWo J QW Z a ~ ->~K ~ o ~'z o 2~~ ~~~ m~~~ QY~~ WWQ ~~~ y ~~ p~OQ Q rIZiIA r~ ~ f0 C a o ,ti ~i Y ~ d \.°~v~ Z z 0 m ~< a N ~ $e ~~ u ~ a$~s o~ amour E+ma~ m "^~ °~~ Q ~ ~~.. d `~03 N NNN WZ O.ZOW >Z O.~~a ~waia 3 ~o~ ~~~ ccr5~ °~~~~~ SmGS~~ ` 24 ~ ~ ~ ,~ W ~ i~~~~F~~ ~ ~ 210. gg6" E . . 15 gg~ ~ ~ ~ 5 4 ~ ~ • 3 ~ ~ M n ~ ~ ~ M g4.25~ Oi ~ W ° ~ N ~ i0 ~ W ; Z Uo ~~ t N N ~ n ~ ~ C9 0 w = N i `. ° U jY n 2 ti cp ~ M ~Jrn = ZZ ~ ° oo~NYn ~~ Z ~ } a wZZ I °ZQ n 3 ~OwY _I J ~~ Ja w Q ~ ~~ ~~~ n ~ aW WQ 2W ~ J m'~m c n F- °a QJ i. ~~ ~o ~Oa `o ..-.-- ::.:.:.::::: ~ . 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ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Rollover of Departmental Savings from the Fiscal Year Ended June 30, 1995 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In the past, when items have been ordered but not received at the end of the fiscal year a rollover budget entry has been made (in accordance with paragraph three of the Budget Ordinance) in order to carry the funds over to a subsequent year. Based upon prior discussions between the Board of Supervisors and the County Administrator, the departments have understood that they would be able to share in the benefit of any savings generated by their department. This year, with an increased emphasis on conserving money and not overrunning budgets, the departments have held off on a number of projects in order to make sure that the funds were available. Items were not ordered in the month of June as in prior years, because the departments had the understanding that they would be allowed to use these funds in the subsequent year. Attached is a listing of the projects that the County Administrator has reviewed and approved to be funded from these departmental savings. The projects on this list total $953,716. In addition to this amount, the departments saved an additional $441,588 which will be returned to the fund balance as part of the year end surplus This policy is consistent with the policy currently followed with the allocation to schools. It encourages the departments to spend their money in the most efficient manner, by allowing them to save for much needed items rather than spending all the funds before they expire at the end of the fiscal year. m:\finance\common\board\ October 6, 1995 K-6 FISCAL IMPACT: If the Board approves the rollover of savings to the departments of $953,716, this amount will be segregated as part of the designated fund balance on the June 30, 1995 financial statements. If the Board does not approve the rollover, the amount will be added to the year end surplus and become part of the undesignated fund balance. STAFF RECOMMENDATION: Staff recommends approving the rollover of departmental savings of $953,716. Respectfully submitted, Diane D. Hyatt Director of Finance Approved by, f..~rn.w~~-~-/~. Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Eddy _ _ _ Johnson _ _ _ Kohinke _ _ _ Minnix _ _ _ Nickens m:\finance\common\board\ October 6, 1995 County of Roanoke Rollover Appropriation FY1994-95 to FY1995-96 ~O Department Request Description BOS $ 9,289 Computer indexing system and related hardware. This would allow County staff access Ctny Administrator to BOS information through the network; thus, processing info quicker and requiring less staff time. Potential will exist to allow public access to Board records in the future. Econ. Develop. 3,000 Purchase of PC to allow all employees of office computer capabilities. 4,001 Supplement budget for increased activity in Special Events area. Comm Attorney 5,000 Cover salary (and benefits) dill. from hire of additional Asst. Common. Attorney. This differential allows the employment of a more experienced attorney and will allow greater effectiveness in prosecuting cases. Sheriff: Civil 950 IBM Wheelwriter 3500 typewriter. Current equip. is antiquated and difficult to use. Jail 5,400 Electronic trip circuit breaker for Jail facility. Current equip. is original when the jail was built. Treasurer 7,894 Limited computer capabilities due to outdated equipment: upgrades and more modern hardware are needed to keep pace with information processing (ie. service delivery). Needed equipment: 3 Laserjet printers, 2 Gateway computer systems, electric staplers. Clerk of the Circuit 11,000 Critical need to update PC's; current equip cannot handle state and County systems Court effectively in addition to performing the PC function. 4 PCs and 2 Laser printers. Matching funds could be available from Comp Board. Also there is a need to construct interior walls in existing office space to provide greater storage capacity. Circuit Court 2,230 Office Equipment for support staff; current equip is outdated. J & DR Court 3,000 Copier rental, telephone, file cabinets, etc.-- budget supplement for items that are needed but have been unable to be funded. ACA - Mgmt. Svcs 2500 Additional training for process re-engineering, customer service, etc. As priorities change and costs continue to rise, processes must be reviewed and re-evaluated. County Assessor: Administration 5,800 2 PCs; in anticipation of Pasco's upgrade and the GIS program to enhance service delivery. Current equipment is not adequate to handle newer software applications. 23,200 Replacement vehicles (2) from state contract; current vehicles have > 75,000 miles; compact car is maintenance burden. Replacement to a larger vehicle will extend useful life and durability; thereby reducing maintenance costs. 1,500 Digital film processor; 2 35mm cameras. Will allow photos of improvements to be displayed on PC. Customer service enhancement. Finance & Mgmt 54,333 Financial system upgrade to client/server platform; Current technology is moving away and Budget from mainfram to client/server applications. The current mainframe system is 6 years old and does not have the flexibility to meet the changing information needs we face. The new system will integrate with the automated purchasing system previously approved by the Board and will include Accounting, Budget and Fixed Asset functions. Information recording and reporting will be greatly enhanced. These funds have been accumulated over several years and a desirable purchase date would be in the current fiscal year. m:\finance\budget\ROLLELMR.WK4 County of Roanoke Rollover Appropriation FY1994-95 to FY1995-96 Department Request Employee Benefits 13,161 1,918 25,000 1, 762 Police Department: Uniform Fire and Rescue: Administration Operations Eng and Inspect: Engineering Inspections General Services: Solid Waste Building Maint. K-L Description PT funds for 32 hours/week--Development Services. This action would provide greater customer service by providing backup personnel during vacation and sick leave absences of FT staff and would provide administrative support to existing staff. Adjustment for state budget; shared salary costs; Extension Service. Blue Ridge P'way--Carlton Abbott -Planning and Zoning Personnel change late in budget process -Youth Haven II 130,450 Purchase 6 patrol vehicles and related equipment to replace units with mileage in excess of 100,000 miles. Units are currently averaging approx. 2000 miles per month. Cost is $21,000/unit. 6,000 Office modifications to allow adequate working conditions for Vounteer Coordinator and additional Fire Inspector approved in FY95-96 budget. 6,000 Parking lot improvements at Safety Center; shared cost with Police and General Svcs to improve lot surface and to correct drainage problems. 2,963 Complete projects at Station 3 (renovation) 25,000 Additional funding of paid ALS personnel 4,500 Replacement of Gas Detectors (2) 68,000 Replacement of staff vehicles that have in excess of 120,000 miles. 2 four wheel drive Blazers (with related emergency equipment) at $29,000/unit. Also, $10,000 would be used to help with funding for the replacement of a 1971 utility vehicle at Read Mountain station if Botetourt agrees to provide the same level of funding. 6,000 Outside vendor for support of AUTOCAD -MIS recommendation due to staffing limitations and complexity of software. 48,000 Costs of utility relocation for Rural Addition Projects - Bushdale, Camney Lane, Chester Dr. and Homeland Hill subdivision. 4,415 Begin phase II -Automation of Inspection process (Bldg Dept.); this project would allow for inspections and inspectors by way of telephone and would speed up the process significantly. This system could be expanded for the Treasurer to implement an automated payment system in the future. 8,000 Upgrade GIS server to adequately handle increasing database as GIS system continues to expand capabilities. 16,500 Overhaul hydraulics on bandit #869 20,000 Carpet - 419 Library 20,000 Paving, drainage and sealing rear parking area -Safety Center 23,500 Additional paving drainage at Service Center 8,500 Window replacement-Service Center (leaks on voting machines) 5,116 HVAC replacement @ Brambleton Center (chiller) These maintenance projects were scheduled for FY94-95, but were deferred due to budgetary uncertainties of the department. 107,019 Upgrade telephone systems in Roanoke County Courthouse, Service Center, and Public Safety Center. Current systems at all locations are obsolete and repair parts are difficult to obtain. Current functionality of existing systems are minimal and failures occur on a regular basis at all locations. The judges have requested a new system on three occasions. Significant savings would be realized by bidding all three systems as presented. m:\finance\budget\ROLLELMR.WK4 County of Roanoke Rollover Appropriation FY1994-95 to FY1995-96 K-G Department Request Description Handicapped-ADA 5,531 Replace Parks & Recreation bridges w/ ADA approved bridges 5,000 Contingency for unknown projects Communications 7,847 Road repairs to Poor Mtn site; current road is in very poor repair and vehicle damage can occur on trips to the site. Planning and Zoning: Administration 5,000 PC's(2); these systems will be used as replacements for existing systems that no longer meet the demands placed on them by GIS and the accounting system. 1,000 Lateral file cabinet for Commission files; increased storage needs. 700 Replace old desk chairs; current chairs are old and do not provide adequate support. 1,365 Color Laser/Ink Jet printer to enhance quality of presentations and as a supplement to the GIS system, which has a color plotter as its sole output device. 1,500 Microfilm/CD photograph old Zoning maps from'60s and'70s; these maps are deteriorating and are in need of preservation. Permanent records of these items must be maintained for legal and administrative purposes. 2,861 PT funds to assist w/update of Comprehensive plan ACA -Human Srv. 2,877 Personal computer to replace outdated laptop computer Parks and Rec Recreation 21,233 Camp Rke-renovation of camp kitchen and install security alarms. Grounds Maint: Grounds Maint 8,285 Basketball goal @ Teen Center; fencing, field and parking improv. at various park facilities. 28,000 11' Outfront mower. Needed due to additional parks "on-line". Mower would allow existing staff to mow sites quicker and then move to other sites as needed. 10,710 Traffic control and field protection barriers at various sites. Park grounds need protection as parking is a problem at many parks during popular activities. Social Services: Administration 45,838 Meridian Norstar Telephone system. The current telephone system is 17 years old. The new system will provide needed additional lines, speaker phones for appeals, a paging system and an automated attendant to provide information regarding public assistance programs. The new system would reduce monthly phone charges by approx. $1,032/month. 75,964 Renovations to current office space and to cover the cost of environmental and mechanical studies recently performed. Improvements would include carpeting, rewiring, painting, ceiling the replacement and doors on the third and fourth floors to control pedestrian traffic. m:\finance\budget\ROLLELMR.WK4 County of Roanoke Rollover Appropriation FY1994-95 to FY1995-96 K-6 Department Request Description Library: Administration 350 Vehicle repairs-aging vehicles Research and Circ 12,932 various operational items; special events, PT, training,supplies,etc. These areas have traditionally been underfunded due to a limited operating budget. Automation 2,658 various operational items associated with this functional area to meet anticipated need. 11,755 Alpha unit for the RAL integrated system. This amount to be added to $18,442 already budgeted for this item. 6,870 Extend network to Vinton and Glenver branches; support for reconfiguration of network to include dedicated access to Internet. VPI Extension 431 Cover shared salary costs for final state budget; state budget approved too late for inclusion in County budget request. Total Gen Gov't 949,608 MIS 4,108 Continue expansion of LAN backbone to allow additional users. Total All $ 953,716 m:\finance\budget\ROLLELMR.WK4 dV- I GENERAL FUND UNAPPROPRIATED BALANCE , COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $4,994,791 Addition from 1995-96 Budget 10,558 Sept 12, 1995 Doanation to IDA - Rusco (127,500) Balance at October 10, 1995 $4,877,849 Submitted By ~~~ ~. ~~~ Diane D. Hyatt Director of Finance 5.78% I 5.64% I Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 of General Fund Revenues M:\Finance\Common\Board\Gen95. WK4 N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $428,786.67 July 17, 1995 Payment on sale of old School Administration Building 399,984.00 August 18, 199 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 Balance at October 10, 1995 $829,790.67 I Submitted By Diane D. Hyatt Director of Finance The above does not include a note receivable from the sale of the old School Administration Building due July 1, 1996 for $200,000. M:\Finance\Common\Board\Cap95. WK4 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget July 27, 1995 Survey of Needs -Four Year University ~ Sept 26, 1995 Red Line Service - CORTRAN Balance at October 10, 1995 Submitted By Diane D. Hyatt Director of Finance 100,000.00 (2,500.00 (6,023.00; $93,250.00 M:\Finance\Common\Board\Board95. WK4 (.~ ~y V~l71YkT~~1 II£ ~II2iItII~2Q ~c r.~ o~ a°AN ~F ~, , L ti P Z ~ 2 ~ a` 1838 DECLARING SEPTEMBER 28, 1995 AS HAWKESBURY DISTRICT CONCERT BAND DAY WHEREAS, the Hawkesbury District Concert Band is a community band based north of Sydney, Australia; and WHEREAS, young people with no experience are able to join the training band and learn an instrument before moving on to the Senior Band; and WHEREAS, the Hawkesbury District Concert Band participates in many annual events in Australia and has won many awards at National and State band championships since its formation in 1969; and WHEREAS, in 1994, the Band celebrated its 25th anniversary with a reunion of past and present members, followed by a special anniversary concert; and WHEREAS, the Hawkesbury District Concert Band arrived in the Roanoke Valley on Saturday, September 23, 1995 and will depart on Monday, October 2, 1995; and WHEREAS, while in the Roanoke Valley, the Band has performed at Cave Spring Junior High School, Hidden Valley Junior High School, Glenvar Hlgh School, Cave Spring High School, and the Roanoke County Schools Central Office; and WHEREAS, the Band also pertormed In Williamsburg and will pertorm on the steps of the United States Capitol In Washington, D. C.; and WHEREAS, exchange programs such as this promote friendship between countries and increased International understanding. NOW, THEREFORE, 1, H. Odell "Fuzzy" Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia do hereby proclaim September 28, 1995 as HAWI~SBURY DISTRICT CONCERT BAND DAY In Roanoke County, and on behalf of the citizens of Roanoke County offer a warm, sincere welcome to our friends ~~ ~ ~~ , ~~ ~~~ H. Odell "Fuzzy" Minnix, Chairman arrESr. -r~+..~, y~~ C3-u1,~- Mary H. Allen, Clerk from Australia. ACTION NO. ~" ITEM NUMBER /, i `'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Report on Urban Partnership Meeting held in Richmond on September 28, 1995 COUNTY ADMINISTRATOR'S COMMENTS: Supervisor Nickens has requested that this item be held unti15:00 p.m. when he can be present. BACRGROUND: On June 13, 1995 the Board of Supervisors voted to joint the Urban Partnership. The Partnership is comprised primarily of cities, but several counties have also become members. The purpose of the organization to develop solutions to problems unique in urban areas. SUMMARY OF INFORMATION: On September 28, 1995 at a meeting in Richmond, the Urban Partnership's Research and Issues Development Committee presented to the Urban Partnership's Board a report with recommendations for consideration by the General Assembly. The Board of Supervisors on September 26 adopted a resolution which agreed with many of the concepts in the report but opposed several of recommendations. Supervisor Eddy and I attended the meeting and presented our concerns. At the October 10 meeting, we will report to the Board of Supervisors the results of the September 28 meeting in Richmond. Subm'tted by: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Johnson Kohinke Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 1995 RESOLUTION 101095-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens (Present only for 2.1-344 (A) 3, and Minnix NAYS: None A COPY TESTE: yn..a~t.,~ ~ Q.L.-lc.•~_ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session TTL'M ATTTML2L~D ~ '~ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Work Session on Vehicle Replacement Policy COUNTY ADMINISTRATOR'S COMMENTS: This is a work session and 1 look forward to discussing fhe vehicle issue with you. There is a schedule enclosed which shows that our 10-year history of all vehicle purchases is less than $1 million per year. Staff truly has been thrifty and we've gotten the job done. The work session data includes 3 scenarios for replacement of vehicle. These are examples only, even though they are all developed using realistic parameters. Mr. Rand and 1 suggest that we continue to capture the data, use the computer system as a guideline, and gradually implement replacement of vehicles as funds are available. SUNII~iARY OF INFORMATION: In July of 1993, the Facilities Management Team delivered a recommendation for a vehicle replacement policy to the Board of Supervisors. During the presentation, several suggestions were made for modifications to the proposal. These suggestions were incorporated in the criteria used to select a vehicle management program. The vehicle replacement module of the program that was purchased uses a modified point system for recommending vehicle replacement. The system will allow the use of the following criteria: age, mileage or hours, cumulative non-accident related maintenance cost, condition and life expectancy. The position of Fleet Manager was moved to the General Services Department in April 1995 and a computer program for vehicle maintenance, repair and replacement has been purchased. A fuel management system that interfaces with the management program was purchased earlier and is installed and operational. The vehicle management software module, called "Faster", was installed on July 1, 1995. It is used to track new work orders and parts and ongoing maintenance cost. Historical cost data is being entered and cannot be used at this time as one of the replacement criteria. However, the system can be used quite adequately for recommending vehicle replacement using the remaining criteria. We have used three sets of age and mileage criteria and generated three sets of replacement options using that data. We present these three options to you here. At the work session we would also like to~ discuss possible funding options and the possibility of creating a motor pool using surplus vehicles. ' Approved by: William J. Ytand III, Director Department of General Services Elmer C. Hodge County Administrator ~-1 Approved Denied Received Referred To ACTION ( ) Motion by: ( ) ( ) Eddy Johnson Kohinke Minnix Nickens VOTE No Yes Abs Enc. a-/ VEHICLE REPLACEMENT POLICY During the calendar years 1992 and 1993 the Facilities Management team studied the issue of a standardized vehicle replacement policy for the Roanoke County Board of Supervisors. In July of 1993 the FM team released an executive summary of its findings and recommendations of steps for implementation. A copy of this report (Addendum A) is attached. Several of the recommendations of that report have been adopted and implemented. These are the acquisition of a Fleet Management System and the establishment of the position of Fleet Manager. The computer- assisted management system was acquired from CCG Systems and is known as "Faster". This is interactive with a fuel management system (Fuelmaster) that was acquired shortly before. The position of Fleet Manager was combined with that of the Property Manager so no additional Roanoke County personnel positions were required. Other aspects of the report have not as yet been implemented. These include: 1) adoption of Fleet Replacement Criteria, 2) creation of a vehicle pool, and 3) a mechanism for funding fleet replacement. Also recommended was the creation of a Fleet Advisory Committee, but this step is not perceived by staff as~ being necessary at this time as similar parallel committees, Facilities Management and Vehicle Management Advisory, already exist. ~/ The F. M. report had made recommendations regarding replacement criteria for the bulk of motorized equipment in the Roanoke County inventory. Criteria for such equipment as tractors, bulldozers, road graders, etc. was not established and would need to be handled on an individual basis. Regarding the creation of a motor pool, recent experience with surplus vehicles indicates that the presence of backup vehicles can be cost efficient. The ability to transport an employee or materials without a major loss of time obviously is cost efficient. Because a truck was in the surplus -fleet pending disposal, the Parks and Recreation and Utility Billing departments saved over 30 days of work time. We simply activated the surplus truck temporarily and deactivated the broken equipment until repairs were complete. It is not possible to have a backup replacement available for every situation, but a small pool would serve in most cases. Repairs at the county garage, for example, would mean less employee downtime as "loaner" vehicles would be available. It is not practical to reserve a fire truck, but several police car type vehicles could serve both the Sheriff and Police departments in case of an accident or long term out- of-service repair to a vehicle. In general, the staff feels that, from experience and the standard practice of fleet management, a pool is economical in terms of time savings, particularly since the vehicles already are in place and department budgets could support the cost of gas and oil. j •~ f There are three basic mechanisms for funding any vehicle replace- ment policy adopted by the Roanoke County Board of Supervisors. These are annuity replacement, amortized replacement, or lump sum replacement. The basis of annuity replacement is that a projection of the cost of replacement of fleet vehicles is estimated over a fixed period of time. Yearly accounts for vehicle replacement are created and money is deposited for each year of replacement. These are interest-bearing accounts, the theory being that over the period of replacement the funds needed will become available. Amortized replacement theory is that the vehicle will pay for itself through surcharges on gas, oil and repairs over the useful life of the vehicle. These surcharges are billed back to the department and placed in accounts for vehicle replacement. The necessity here is to recover the replacement cost of the vehicle in a level series of payments that are added to the sale value of the vehicle at the time of replacement. The lump sum replacement methodology is based on short-term projections of the cost of vehicle replacement on a single year basis. This means that budget needs vary widely from year to year and many times replacement is continually deferred because of the fiscal impact to a single year's budget. ~ / VEHICLE REPLACEMENT ESTIMATES Based on recommended age replacement from the Facilities Management Team (Attachment A, Pgs. 5 & 6) and using past historical and state contract costs, there are 166 motor vehicles eligible for replacement. Not included are tractors, non-motorized vehicles (trailers), heavy equipment or specialized equipment (compressors, generators). EmerQenc Fire. 11 pumper trucks 1 brush truck 1 utility truck 1 heavy duty truck 2 sedans Rescue: 14 ambulances Police: 28 sedans Non - Emerc.TencY 10 med. size sedans 25 full size sedans 36 pickup trucks-1/2 ton 4 pickup trucks-1/2 ton 4x4 8 utility, 4x4 16 vans, cargo/passenger 3 vans, xtra/passenger 2 dump trucks 5 refuse trucks @ $250,000 = $2,750,000 @ 60,000 = 60,000 @ 38,000 = 38,000 20,000 = 20,000 @ 20,000 = 40,000 @ 80,000 = 1,120,000 @ 22,000 = 616,000 @ 13,900 = 139,000 16,500 = 412,000 @ 14,000 = 504,000 @ 16,700 = 66,800 @ 22,700 = 181,600 @ 15,200 = ~ 243,200 @ 18,500 = 55,500 @ 60,000 = 120,000 @ 140,000 = 700,000 TOTAL 166 57,066,100 Given the three possible replacement funding options previously ~7,06~, ioo mentioned, one lump sum of $ would replace the vehicles in inventory exceeding the median limits. In fiscal year 1996-97 an additional 43 vehicles would need replacing at an estimated cost of $2,828,500. This total includes 5 pumper trucks, 2 ladder trucks and 14 police vehicles. This example serves to demonstrate the basis on which an annuity or amortized replacement schedule would be started. In practice such schedules would cover periods of up to 20 years in order to fully fund equipment replacement. ~! REPLACEMENT ELI GIBILITY & COST PROJECTIONS (ESTIMATED) Option "A" Elig ibilit y Number Cost Projection Sedans-Emergency 60,000 mi/3 yrs. 44 $ 964,000 " -Nonemergency 80,000 mi/6 yrs. 40 629,700 Pickup trucks 80,000 mi/6 yrs. 51 735,400 Vans 80,000 mi/6 yrs. 20 314,400 Dump trucks, single axle 80,000 mi/6 yrs. 2 120,000 Ambulances 50,000 mi/5 yrs. 17 1,360,000 Crash trucks, lt. & med. duty 80,000 mi/12 yrs. -0- -0- Crash trucks, heavy duty 80,000 mi/15 yrs. 1 50,000 Fire trucks Not a pp./10 yrs. 13 3,250,000 Ladder & brush trucks Not a pp./12 yrs. 3 180,000 Air trucks 60,000 mi/4 yrs. -0- -0- Utility veh., 4 x 4 80,000 mi/6 yrs. 11 248,900 Refuse trucks 110,000 mi/6 yrs. 5 700,000 207 $ 8,552,400 G~ REPLACEMENT ELIGIBILITY & COST PROJECTIONS (ESTIMA`T'ED) Option "B" Eligibility Number Cost Projection Sedans-Emergency 75,000 mi/4 yrs. 30 $ 656,000 " -Nonemergency 100,000 mi/7 yrs. 35 551,000 Pickup trucks 100,000 mi/7 yrs. 40 570,800 Vans 100,000 mi/7 yrs. 19 298,700 Dump trucks, single axle 100,000 mi/7 yrs. 2 120,000 Ambulances 60,000 mi/6 yrs. 14 1,120,000 Crash trucks, lt. & med. duty 100,000 mi/15 yrs. -0- -0- Crash trucks, heavy duty 100,000 mi/20 yrs. 1 50,000 Fire trucks Not app./12 yrs. 11 2,750,000 Ladder & brush trucks Not app./15 yrs. 1 60,000 Air trucks 75,000 mi/5 yrs. -0- -0- Utility veh., 4 x 4 100,000 mi/7 yrs. 8 181,600 Refuse trucks 125,000 mi/7 yrs. 5 700,000 166 $ 7,066,100 v ~/ Sedans-Emergency " -Nonemergency Pickup trucks Vans Dump trucks, single axle Ambulances Crash trucks, lt. & med. duty Crash trucks, heavy duty Fire trucks Ladder & brush trucks Air trucks Utility veh., 4 x 4 Refuse trucks REPLACEMENT ELIGIBILITY & COST PROJECTIONS (ESTIMATED) Option "C" Elig ibilit y Number 90,000 mi/5 yrs. 11 120,000 mi/9 yrs. 30 120,000 mi/9 yrs. 22 120,000 mi/9 yrs. 16 120,000 mi/9 yrs. 2 75,000 mi/7 yrs. 11 120,000 mi/18 yrs. -0- 120,000 mi/22 yrs. 1 Not app./15 yrs. 9 Not app./18 yrs. 1 90,000 mi/5 yrs. -0- 120,000 mi/9 yrs. 4 150,000 mi/8 yrs. 4 111 Cost Proms ection $ 240,500 472,300 317, 300 251,500 120,000 880,000 -0- 50,000 2,250,000 60,000 -0- 90,500 560,000 $ 5,292,100 y1.~ /! ATT.~.C~IMENT L2~3TING Attachment "A" - Vehicle/Equipment Replacement Policy as recommended by the Facilities Management Team Attachment "B" - Managing the Vehicle Inventory as recommended by JLARC Attachment "C" - Current Vehicle Utilization Policy as adopted by the Roanoke County Board of Supervisors, 5/24/88 Attachment "D" - "Faster" System Vehicle Replacement Module - excerpts from users manual & EXAMPLES Attachment "E" - Excerpts from the 1994 Griffith Study for Replacement of Roanoke County Fire Department Vehicles and Equipment Attachment "A" ,~+~ ~ , t/ Outlined beloc~~ is the summarized version of the replacement policy for alt County vehicles and equipment. It was through the extensive efforts of the Facilities Management Team that cae offer these recommendations to be adopted as policy for all departments in the County of Roanoke. all Roanoke County Departments are included under this program. The County School Board is not covered under this program. School buses have state mandates for replacement, which they have to follow. `The Schools could adopt this policy in the same manner as we adopted their sicl~ leave policy. The policy considers several factors before replacing a vehicle or piece of equipment. The policy, of cahich there is no perfect plan, is designed to best fit the needs of our employees and provide quality customer service. Therefore, the folloc~in~ areas Caere incorporated to provide a comprehensive method of evaluating the vehicle for replacement. No one criterion should be used as the meas~ir.e to replace a vehicle, but; rather consider. all criteria to move a vehicle systematically thx-ough the process until its effectiveness and efficiency has been maximized. Comprehensive Replacement Criteria --awe --safety --vehicle condition --function of i.tse --obsolescence --downtime --available funds for VEHICLZ/EQUIPMENT REPI,ACI;MF.NT POLICY X EYECUTIVE SU?~1~1ARY --mileage --ops. and maint. cost --major repair costs --market value --replacement costs --morale and image replacement ~, operations The agencies surveyed are as follows. Cities: Counties: Albemarle Hanover James City Loudon Montgomery Rockingham Stafford State: Lynchburg Hampton Roanoke City Portsmouth Suffollt -1- State Police Forestry Parks Transportation ~/ page 2 Vehicle Replacement July 29, 1993 Agencies continued. Federal: National Park Service Private: Dominion Bank APCO First Virginia Bank C&P Telephone Hertz Car Rental Avis Car Rental Standard County Vehicles Vehicle Tvpe Sedans (emergency} Sedans {non-emergency) Picl~-up Trucks ( all } Vans Dump Trucks (single axle) Replacement Eli~ibilit~- 75,000 males or 4 Fears 100,000 miles or 7 years 100,000 miles or 7 gears 100,000 miles or 7 years 100,000 miles or 10 years Fire and Rescue Vehicles/Equipment Vehicle Type Ambulance Crash Trucks (light & med, duty) Crash Trucks (heavy duty) Fire Trucks Ladder and Brush Trucks Air Trucks Replacement Eli~'ibilit~ 60,000 miles or 6 years 100,000 miles or 15 years 100,000 miles or 20 years i2 years 15 years 75,000 miles or 5 years cd ~- / page 3 Vehicle Replacement July 29, 1993 VEHICLE/ F©UIPMENT REPLACEMENT POLICY ' This is a policy to be used as a guide]_ine for planning and budgeting the replacement of vehicles and equipment in Roanoke County, It ~~rill allow the Board of Supervisors to provide a dependable cost efficient motorized fleet ~~~ithin the County.. The fol]_owi.n recommendations out]_ined below describe the means to implement t:he policy. A.. Automatec~_ Fleet ~Iana~•ement System (FMS) Cost savings can be realized through improved planning of preventive vehicle/equipment maintenance. Better management. of purchasing, replacement, fleet review, historical cost analysis, depart~:ient charge backs, and a parts inventory ~tiould be the goals of this system. The cornput;er system would allo~ti~ a manager to track maintenance histories, identify potentia]_ problems, and .coordinate future wort: and preventive maintenance. An option cou]_d be available to prevent or restrict the amount of fuel a vehicle would receive at the pumps if not kept up to date on preventive maintenance via set mileage limits. Emergency vehicles should be exempt from this. B. Develop a Position of Fleet i~fana~er: Employ a person to operate and manage the Fi•1S. This ~~till need to be a full time employee who is capable of working with the Departments to manage a comprehensive vehicle inventory. Not onlycaill the position manage vehicle/equipment resources, but develop standards, specifications, and review purchases of all County vehicles. This employee would also act as the chairperson for the recommended Fleet I~fanagement Advisory Committee (see item E.}. The position and pay grade will be developed in cooperation with Human Resources. C. Funding: A charge-back program is recommended as the means to fund the ongoing operation of FMS and the Fleet Manager position. As vehicles depreciate over their life expectancy, a pro-rated charge back program can be established to fund the preventive maintenance and replacement of the vehicles. Pro-ration (depreciation) is to be based on a per mile or per hour of use. A five percent user fee should be added to offset inflation for ftrttrre vehicle replacement costs. It is also recommended that the revenues generated from the sale of surplus vehicles be put back into this account. _~ / f page 4 Vehicle Replacement July 29, 1993 D. Create a Vehicle Pool.: Some vehicles can be used by various departments in an effort to get the best utilization from the fewest ntrmber of vehicles. For example, a passenger van could serve multiple functions for the Planning Commission, Board of Supervisors, Human Resources,. etc. Pool vehicles can serve as loaners when departments have one in far repair or maintenance. Those departments or emp.lo~rees who do not have an assigned vehicle can •nosa schedule use of a vehicle as an occasiona]. user. T}ie pool can also support departments during pea}` times taken additional transportation is needed, i.e. Real Estate Assessment for reassessments. The fleet manager will be the coordinator and care taker of the pool vehicles. This way a schedule of use and maintenance can be managed to insure the quality and dependability of our vehicles. Standing equipment or arrangements for on-demand rental of specialized equipment such as loaders and graders can be managed from this position. \rot to mention, the value it would have in the event of an emergency. E. Fleet Ad~risorv Committee: This could quite possibly be a standing responsibility of t}~e Facilities L}anagement `Peam or the present Vehicle Advisory Committee. The purpose of the committee would be to provide policy direction and serve as a liaison to administration and recommend the purchase and replacement of vehicles/equipment. They would also be responsible for approva]_ or development of vehicle specifications with the input from the Departments, Purchasing, and the School Board Garage. This would insure that the vehicles would be compatible with their intended use. It would also insure that vehicles would be purchased based on quality rather than low cost. 1 page 5 Vehicle Replacement July 29, 1993 F. Establish Replacement Criteria B~ced on ~%ehicle and Equipment Classifications: Certain factors must be considered when determining the replacement of a particular vehicle or piece of equipment. The following can be a set of preliminary guidelines used to evaluate the need for replacement. - safety, age, mileage, do~•:ntime, obsolescence, - acquisition cost, morale, image, function - total maintenance and operation (including fuel} . - cost per mile or. cost per hour for equipment - overall condition of the vehicle/equipment - available funds for replacement & operations A "decision tree" has been developed as a guideline for moving the vehicle through the replacement process. The fleet manager and the advisory committee can be the governing body to determine if the vehicle/equipment qual:if ies for replacement. T_f for some reason a depari;ment has a vehicle that does not meet the replacement criteria they can make an appeal to the committee for earJ_y replacement or extension of the vehicle's use.. It is also recommended that a vehicle be eligible for replacement when the repairs and maintenance costs are c.~ithin 75% - 100% of the current market value of the vehicle. This does not include total costs of operation over the life of the vehicle such as routine preventive maintenance. VL.HICLE REPLACEMENT --County- Vehicles-- Vehicle Tvne Replacement Eli~ibilit~- Sedans (emergency) 75,000 miles or 4 years Sedans (non-emergency) ~ 100,000 miles or 7 years Piclt-up Trucks ( all ) 100 , 000 miles or 7 years Vans 100,000 miles or 7 years Dump Tr ucks (single axle} 100,000 miles or 10 years Specialized equipment such as an evidence van or other modified vehicle will be handled individually. CJ .~- / page 6 Vehicle Replacement Jtily 29, 1993 The refuse trucks are considered specialized vehicles that function as equipment, yet do not totall~T .qualify as equipment. Due to the nature of operation, the refuse collection bodies wear out before the truck chassis. Therefore, the bodies must be replaced when they become ineffect ive and the vehicles/chassis can be managed under the vehicle g uidelines established for single agile dump trucks. --Fire and Rescue-- Vehicle Tvpe Replacement Eli~ibilit~r Ambulance 60,000 miles or 6 years Crash Trucks light duty 100,000 miles or 15 years. medium duty 100,000 miles or 15 years heavy duty 100,000 miles or 20 years Fire Trucks J.2 years Ladder Trucks 15 years Brush Trucks 15 years Air Trucks 15,000 miles or 5 years Note: All. other vehicles such as cars are covered cinder emergency sedans. 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T$is analysis through changes in any shift Sway from assi ! ava~Zability of vehicles. ~ ~.~ i ~ assigmm~nt would increase ~ due to repairs), as would 1 cl~mand 7~]e trip pool 6up~ of the trip pool. . TEL~80~ 367 898 °,002 Attachment "B" dic2tes that the size of t several components f th is of more thou -day lECrease in -crow v ' ie availabili (such he use of a cup ement !sin dent sho d use su Special Vehicle gyp tween January anal September ~ sedans. An overage of only 2.5 s t daily basis. Single day requests February and Julq, and for vans, as there are days in which no station that demand i$ generally met . by Se such as yeas and station wagons pool vi ,mast wagons gn as nice W nr3 OY vans and that the ixip pool s Reco~nrnenda~ivis (20 . The ~' .. of actively managed by the fleet vex, a pez slwuld perforce an analysis of need for performed for this study by the staff.. C the use of an automated a ~ to track trip ~I such a system could be u$ed estimate tlu n assignments, resulting in be r management of fl of specialty wcehiicles ahauld mainta9ned until tl cialty vehicles can bed . tad. ~ :..,,,,_: ~_ d ~/ ~ trip pool could be reduced system. As stated before, a duration would increase the d time between return and is reducing vehicle downtime f new vehicles to cover high ~h methods to reduce the size demand logs show that be- :le requests were filled bq 2.6 vans were needed an a were as high a$ eight in April Yet in each month e rsquestt;d. 'T'his suggests '~ use of speciatty vehicles ~uId be limited. .~ trip pool Should be mare basis. the fleet manager the trip pool similar to that ~sl, Gnrege should consider signxnents. -The data from vehicles necessary to meet . e. The current inventory - specific need for more spe- . - . :, MANAGING TSE VEBIeLE INV .. . , .. . Managing thevehicle inventory is~ an imps Central Garage fleet manager. Tlxe function involves men6 of vehicles. While the prociueruent of vehicles Department of ~ansportation, decisions relating to t and the appropriate mix of vehicles are the responsil These deasians have a great impact oa the cost of op replaced too early can result in higher than necessary raplgced too late con cause high uperatiug costs. An iu can result in unnecessary capital costs, or unavailab customer agendas. It is important, their, for the fleet a the fleet inventory. _. _ _ _ . . - : The. JI~4~C staff analysis cf vehicle coats E placement criteria are too low. Passenger sedans az 48 start responsibi7itq of the the purchase and rsplace- $ the responsibility of the -e timing of replacexnsn#s, ilitp of the fleet manager. rating the fleet. Vehicles capital costs, and vehicles ~PDreP~~ nun ~ vehicles lity of vebic]ps needed by aaager_to actively manage bows that the cuurent re- d station wagons, far ez- ~_ .!N ~i •~ JUL. ~., ~*~ i i -OS'. 95 (WED) 03:09 VDUT FLEET MGyiT. TEL 80~ 36 ~ 8987 P. 00~ i ~` 1 e$Penses, which include foal, and the parts sod Hance end repair. Operating ~peases for the purl ~n~d by two variAblee, both expressed in per-mite and maintenance and repair expenses. The purchase price of each vehicle i$ a ~ fluctuate with mileage. JI.ARC staff averaged th vehicles of all the mnclel years currently operated calculate the average constant price. ~LARC staff Dpa. lera Association CNADA) r~alvage values and the for vehicles to estimate the average salvage value. auctions vehicles at przoee tower than those found in Guide, C staff used the NADA high mileage di~ mate the tower auction value of the fleet. Capital it as distributed Over the aumb,~ of miles dxivext; the the lower the capital investment per mile. operating $rxpeases,~f uI ~ flufd expense iS the ~ Homy is a major eonsic preP~ timing for replacement. OIdRr vehielas, whit mileage on average, have not achieved the fuel ecor iaileage vehicles. This tends to hasten the e.ud of et mileage vehicles. The other important component of tenanee and repair expanse, which may be shown to more miles and major components require replaceme The JLARC staff analysis rshnws tlsat the ca a ttrnc~ion of the number of miles that the vehicle has considered but rejected erring age as the halals rur ezp~ Obviously, operating expenses such as fuel eapenge i driven, not as it agr~, 6alvage ar resale value, that p~ expense which varies and can be recovered from the Central Garage, may be seen to vary by either age or mileage was considered preferable for exprezsrxg cha, rents. •; Total average expenses per mile is the sum Ponenta~ capital investment, fuel and fluid, and Ynainte per mile. These expenses are sufficient to s consider replacement. Fly PAY the t gore 8 demonstrates the r average ezpen~ p~..mile in FY .1987 and the thrc obtained {rem VDOT sad Central Garage for compact ~~g adequate expense and ~aileage d~ class of vehicle in. the fleet, a formula based on averages ~ minimum point at which to retire a vehicle. - Thy 50 ar associated with mainte= of this analysis were meas- ls: fuel and fluid expenses, natant, because i6 ~ not actual purcha$e price~e 'for dthin a particular class to used National Automobile 'erage axtnua], fleet mileage ecausae the Central Garage ~ NADA Offici.ai Used Car avert in an af.lxmpt to esti- ~stment may be thought of ~nger the vehicle is in use, igiP Iargast component of ration in deterntining the have greal.er accumulated my of more recent, lower- ~ent Iife far older, higher. ~a~g expense is main- se as the vehicle is driven r.. .... ~. . . vnge is vehicle expenses is been driven. JI,ARC staff :sing change in expenses. '~Y change as a vehicle is roan of capital investment "''~~ P~'~a~e price by ~aleage. For this analysis, gas in all expense compo- f the three ezpen~ com.. . ante and repair expenses -zimum point at which to .ationship between total . components using data ,ter are available for each can be used to determine mileago point at which .-. ~- ~_ dUL, -05',95 (WED) 0308 VDOT FLEET ~y1GMT. TEL~804 367 8981 ample, could be Inept in service for at Least an ad also be kept in. ser~nice longer. In addition, the Qehicles to be pur~ased for fleet uaP are not a ~.~,ooo ~~. vans could ~s relating ~to the types of do and obj~:tively based, More than 300 vehicles were disposed of by Central Gsragc through state surplus Property procedures at suction in FY 1 ?. Vehicles sold for an average price of $949.75 with a high of $2,300. The au ons in 1?Y 1987 were held frequently--every two ar three months. - Determining the appropriate time at which to reylace a vehicle is au importan6 part of grog the inventory of vehicles. ~ Aa with an individual's private. automobile, ere is a paint at which suhsta~atial value has been returned on the initial ittv tment in a vehicle and further use will entail progressively higher operating A expenses. point represents the earliest point at wl3ich to consider lacement of the vehicle If the vehicle is replaced before this point, it is likelT t the initial investment has net been fully recovered, _ • . ... . . • The State has the capacity to make vehicle rep acement decisions based on ~cpQrience with thousands of vehicles, and a Large making the best decision possible. -The Central Gara e s vestment is staked on d a l g method to identify the end of the ei~icient life of each v ' ~ pp y an obje~;tive ' cle in the fleet, ~ ~ . - - . . - ~ ~~Lack of Objective Criteria.:The Central age of the vehicle and t]se amount of d i ;':---- ~ : ::....., . age generally uses the r ven as also cansider$ the a general condit%on of the vehicle and placement criteria, but availa}r;Iity of fund Central Garage has based r~=pla,cament on criteria of so, age.. 4f the 301 vehicles sold in FY 1987 242 e ~d s. 0 aiilea ~ five years of , zcee the f?ve year ca-iteria....In addition, in F'Y 19$7 almost 15 the So,000 nine and pesoent of the vehicl in the active fleet were five years old ~ has lifotirsze ~ miles. Thus, current practice a e ' es eage8 exceeding 80,000 pp ars net to consisten criteria, and appears tra sh,o~v that fleet vehi l y follow standardized ~ c es can - . .- -. - . ~ _ . ... _... ... " ~ service longer. ~ . . ~ .Developing au Objective Yehicl . _ .. _. _ .. purpose of the ,TL,ARC stag anal a R~ePlac Y~ of the timing ref vehi . ~ :. ~:...:. , .. .. ent Formula, The l test objectively the current standard. The analysis showed are flawed b li it d a rcp acameuts was to that current standards y m e implem,eatat,aa, and permit retu• the State hoe received the full value of its i t of vehicles before . nvestment. classes at 50;000 mile_g appears i+?^fficient..~A second p tireaaent of all vehicle .. . ~poteattai mettwdology which can be:uaed ta~set~objectaveI ~- ~ ~';$ sense, the JI~tC std a l was to introduce one the replACemeat critc- . , na ysis is not a final Zit ~' further analysis as better data are collected_ lusioa but a starting ..: .. The component parts of th p efficient lif ~ of .. . e n ~ iuv~stment, which i$ .the purchase price less salvage chicle are (1) capital -~ e;"and (2) operating " P. 003 0 ~= / 49 :~:. JUL. -05' 95 (~'EDj 03 ~ 10 VDUT FLEET ti9G~1T, TEL~804 36; 8981 P. oa5 E. Fgure S Average Vehicle Expenx aver the History of the vel Central Garage ~ornpact S FY 1957 .3o T ~ . , . .~ ~~ . w,,~. `~/~."~s.. per rota - ~.Ta' . 2a ~ so ' ~ ~ ~ ~6a ~~ . _ ... ao ~ ~ ~' ~ Tao . (11Q~p~ x ropy) _ , Soo~e: JLARC staffanaty5;s °E~T auWmaoEd data. . :y~yk'`iT ~'~:.' :Saf'r:~~9'^ ~~ f ~'. .,,~, . _ .. C~Ifal II1wp~,K Aal i F41d Evp~nrp Ewa i i~pa(r f .. so .. _ ~ average total ezpe>sses p~ mile will fall no minimum mileage Point at which tea re the vehicle. to rase again is the ~P~ continue$ to ~ As the total average avers e v ~~ t$e Central Garage should na consider replacing the g ehieIe becaurre it aoatiauea to recover its iaiti excessive aPeratiag,costs. Given investment withoui can still he ~d P~ormance with a 'cnlar vohielo which beyond the oP~'a~d aafeIy, the Central Garage could al minimum replacement point.:'Eax rp lac yB delay retirement ersd advsatage~us in the case of as atypical, poorlype t c8aonly be cansid-~ . ~ _ _ .. .. _.. g vehicle. vestment p~ ~nents of the Replacement ~ormTZla.' .~ ~ c tend.4'to d~cre3se over i~ie av ~ apital in _, vestment is spread over more and more m~es. = ~~ of the '"cle as the initial in- ~. _ mite may hp' eipressed~ ~matheiua T~ average pital investment per _ .: - _ : . _. ticaZl~~ as shown in .E=hi 't 4._.. ~ _ . _ v~~.... dverage operating eapense$ tend , to.:rise .~ . regtrire a greater investment to Tmaitxtain azid o ge increases and expenses per mzle may }~ expressed mathematicaIlY, as a wa inrege operating ... Exhibit 5. 6I ~~ - , f JUL. -05' 95 (WED) 03 ~ 10 !.~ ,~. i f~f 1• VDUT FLEET MGMT. TEL~804 367 8987 P. 006 ~e Exhibit a Average Capital x , C(x) = average capital investment P . purchase price, t1nd; S{x) =salvage value per mile at mi)c Source: JLARC staff analysis E~chi6it S Average operating Expel . ~ Q(a} ~)~ (Y) + M&R(z), where: O(Y) =average operating expenses per melt F(x) =fuel and fluid expenses per mile a# m M~K(x) =maintenance and repair Source: JI.ARC staff analysis ~-~ ~ Estimation of Mileage effects on Ezl mile [S(xJ7, fuel and fluid expense per mile [F(~)1, s ~P~ per mile L11+l8~Rtz)] are all estimated for this a e1perience of the sleet, nr, in the case of salvage v National Automobile Dealers Association. Among the expenditure pe;' mile, Duly the purchase price is fiae models within each vehicle class and ~is. un,at~ected by able f~ectora i8 mathematically expressed ~ a funCtiol a particular mileage, one could compute the e~stim~a paint for each of operating ezpeases and salvage valz population. parameters, rant temple statistics, and arE analysis. ~ - . . . ;~ ' .• 52 Functioa mile at mile x; ~e Func#ion ~ mile z; ez,and; per mile at nu'te Y. erases. Salvage value per id maintenance and z~pair ~alysis based on the average ~1ue, the ezperience of the factoze contributing to total. L as a ~.ngle average of all .:.. mileage.. Eaab. of tho vsri- of mileage. T1~st is, given : . ad vsluea at thab mileage Those estimates ~v17,I be rived from a regression JUL. -0~' 95 (iYEDI 03 ~ 11 VDUT FLEET MG~MT. TEL. 804 36 r 8987 P, 00? I ~- / " ~ 'JL'ARC staff used $ bivariate regr~sioa axi age salvage value and esp$ p~ ~, of a given c fleet. The regression coefficient estimator, B, shows and aspcnses peT uuIe change as mileage ranges. C estimated as a fw~ction of mileage, the ~ are avet~tge expense per mile at each mileage paint. That cart he .used to ].earn the rate of ch~a in average ~ as one mare mile is driven ~9 a particular claF of regression makes it possible to improve oa a simple ins the mileage of the vehicle, F~Iowing the estimation of the lines, reps av~er~tge operating ~s and av added together to give the average ~e ~~ inoest furtctioas repreaent~g average total P~ ~ sufficient data far estimation. eapen8es for the fay wagons or eubcam acts• There wa$ sufficient dat . P ,these vehicle classes are being E~chibit 6 ysis ~to estimate the aver- s of vehicle is the State ~~Y how ~aAtvage value ce each average factor is ~~iacd to yield a total 3, the regression analysis :hide salvage value and of vehicle. Thus, the use -erage Pm' mile by know- itiag the tWO fuuctlonS, ent, the functioxts were e. Fahibit 6 shows the classes of vel7icle9 with to analyze large station hasad out of the fleet, . Average '!'otai Expense Fu ~~ . tion ., T(Z) = A(x) ± C(x). Where: T(x)-- ? t~ ~~~s Pec mile at mil .. inM. ~. .. ~ . ~. G{x)' ~ age capital investment per mile a mile x; :. ~i=) =average oP~'ating expenses per wife mile ac. ...:. ~Es~mating the End of~ the Vchfcle'a average tense ~.~ may be ~ ...The total eat Life. ~- for an ~'aP~ to show the a M Y g'i'ven mileage oi t ~ °`age ~Aense ' p n . I gurE 9 demonstrates th e~en~e per mile for compact sed per mils average total vehicle ans ~ .. ~ ., ; . , , : the Central Gar a fleet_ average ~~ lowest point of ;the ~ctirve is the ~m31 .~ . •.._ .. . ~~ Per mile. ~ Foilo ~ mint "ii,h the lowest right. as the aver ~ a do~ward sl ins curv a e f h . g ve icle is ~drivpn t~ vehicle conttu~u,es t4 ~~ao~ it ~~aerm i ' e rom Ieft to ~~ret the - h g s m tial sine b estaicat . without o Ming ' urden. ~~the curve i~each~ T e State ~ stfll ~. . Ong an exces a then tii~ upv-~. the. aver ~ ~~~ ~ $8e vehicle will never a~ _ ~~ par awe sad eve a lower Per ~.Ie .. 53•~ ~, F JUL, -0~5' 95 (WED) 03 ~ 11 VDC~T FLEET ~9G~T. TEL~80~ 36i 8981 Figure 9 Deternunation of ehicle Minimum Replacem t Mileage for Connpac~ Sedans, X9$7 1440 . .1435 _ya3a Total aYeraga ,1425 e~enses in dollare por mae .1424 ".1415 .1410 , , ,1405 ' ~~ ~ ~ s., ao '. .1400 ' ~. ~~o ~$o . so 00 110 120 _ ~ ~ ~ (Miles x i00 ~ ;; ', Source: JLARC staff anal'sis aF VDOT automated P, 008 cost. EBCh additional mile dsivoa is at greater a eta the State due to ri~ug operating e=penses on average, and is expected caatinue rising ss the vehicle is driven additional m>7.eage. .. Using di~fferentiai calculus, which f on the rate of change, JtrARC staff completed the vehicle replacement analpai$ determining thw mi]eage at which this relative minimum expense per mile; stationary point in thQ rate of chA~ per mile, occurs. ~ The complete calc7ilati as'e avtulnble in a separate technical appendix to this report. JL~RC staffcsl ted the min;mom using ~ first derivative of the total average eapec~ Per fun,ctipn, The staff am8lysis proved that this was a single unique ,n;r;,,,um int for each vebi~le class by taking the second derivative of the average total a per mile ft~netion. 54 JGL, -OS' 45 (WED) O,i ~ 1? VDUT FLEET ~9GMT, TEL 804 ~6 898; P. 009 0 ~~ J7~iRC staff computed a separate forrnui for these vehicle classes: compact sedan, compact station wagon, large sedan, van. Table 6 shoves the formulae for a~veragn total e~pensas per milt ~ and rr„*+;n,~ repTac~ment mileage derived from these formulas. Table 6 'Vehicle Replacement F~r~tnuIas vehicle C1RRR Formula for ~~ Replacement ~~ Compact Sedans ~ 0.08 + (0.00000034 x ~) ~ ` (507 95,000 ' CompAet Wagons 0.083 + (0.0000002.5 .x ~ (3468/X7 118,000 ~~ 6edane 0.082 + (0.0O000a6Ei x X) (4777/X) 85,000 . ~~ ; ~ 0209 + (0.00000023 x ~} 4 (401Q/X} 132,000 Source:' JLARC staff analysis of VDQT data... As shown in Table B, the data currently a "able suggest that retire- ment of Ce*~trAl Gsrag+s vehicles should occur at eo~ne uiut beyond 80,000 miles for all classes of vehicles: Based on the current data, the mit>~um retirement ~ ~' ~ compact dedazls is 95,000 miles. estimate is based oa the largest vehicle class v~ith the most fleet experience the Iovveat error is esti- mation of the function. Pending further analysis by the Central Garage, this mileage criterion should be used for all passenger care. ~7.11RC staff ~tslysis aZsc, suggest$ that the 132,000 mile criterion weld be used ~ the retirement point for vans. Thin motion is problematic, how~evrr, beta it is an estimate beyond the actual eaperlenee of the vans iu the fleet. The actual ezperien~ce with vans appro the arit~rion may shove a gbarP Sucrease in costs at higher mileages. For ezampl ,maintenance and repair costs may increase sharply 8fter 100,000 miles. ~ Because there is rwt ye6 rnough experience at these higher mileages, the 132,000 mile criteria~n should be reas- sessed each gt:ar. ter, and if higher maintenance and 'air costs occur, the esti- mate should be recalculated. . ~ ~ ... ~ . JLARC sta$~ recognize that some expenses ~ he extrAOrdina~, due to ~'~~ ~, serious accidents, and other relatively r ~ dam occurrences. These kinds of problem$ lead to vehicles which must be retired early. Central Garage must take care to track aIl vehicle expenses firom the date of purchase and identify uu ... JUL. i :~ i -05' 95 (WED) 03 ~ 13 VDOT rLEET h9G~IT, TEL~804 367 8987 P. 010 O ~/ and replace high-cost vehicles as soon a$ possible Garage should retire vehicles which prematurely ~ repair costs for the average vehicle. These cost$ passenger cars in use 95,000 miles, and $12,500 fa For example, the Central ,teed the estimated lifetime ire estimated at $3,200 for vacs in use 132,000 miles. The Jt~ARC sta$ analysis indicates that is a need Pur the Central Garage to be more aware of the need for s~tematic 'cle replacement criteria. The results firom the analysis should be considered a guide, and are subject to further reprement as improved data are made av ' le. by the Cen~al G gethe fleet manage ermBhoulde"str~ tirement policy, with a minimum of 95,000 miles as of passenger cars, and 132,000 miles as the criterion Central Garage shrn~ld revir>e the formultas based on Z the methodalogq, but continue to replace vehicles ba The Central Garage should generate moni allow thew to identi~ vehicles which have met the re past month and immediately recall these vehicles Central garage should generate eYCeption repasts frn expenses which alreadq reach or wiIl reach wiilt the average maintenance and reP~ eapease far the effiai vehicles should also be recalled. The Central Garage lion e$orts for mileage, operating ~~~ and. capita track tlae shave ~ huictioas for each fleet velzicle. Tho Central Garage .fleet is compaaed psi: Station , vans, and large sedans make up appr0; fleet The stat~ioa wagon. and vans are used to transpo cargo ar more p~s~ers, and ~,~ have same utilii vehicles is the Central Garage fleet is net based oa governing the needs fns or u$ee of various vehicle sizes. fleet can have an important impact on espe~es if di have substantially ditfereuL ~acpeases. ~TI,A,RC gaff e vehicle classes using the Vuginia Departm~t of TranF based on Crantral Garage reporting, That analysis sho cant difl'erences based on the life•to-datp expenses of a] through F'Y 1987. .. Fuel Erpeases by vehicle Class, F~eI i operating cost item'farfleet veTiictes. zn FY' 1987, the compact station v~agaa achieved 26.5 miles and 26.8 ~ IlyRig and data collection sh as interim vehicle re- criterion for retirement retirement of vans. The data and refinements of on objective criteria. Ily P4rPptian rQports which iremeat mileage within the Por auction. Further, the vehicles with maintenance neat repair the estimated It life of the vehicle. 'T'hese should improve data wIIec- ~ investment to cantinueilly zanily of compact sedans. imatply one~uarter of the t larger loads, either more ~- But the current mix of systematic decdsion rules The rain of vehir,Ies in the Vent classes of vehicles ;amined expenses for the ?ortatian automates data ~ that there are. siginifi- . vchiclea in these classes . se is the single largest tge compact sedan and per gallon of gitsoliue, 56 . -~ 'JUL. -OS' 95 (V~'ED) 03 ~ 13 VDUT FLEET MGMT. TEL~80~ S67 8987 P.OIt ~r respectively. In contrast, the average large aedan.was dy sud the average van achieved only 12.4 miles per gallw the fleet has travelled apprdautately 50,000 miles. At to bas used approrimately fi50 gallons more gasoline than A van will have used 2,X40 gallas~ more. At the current P~ gallon paid by the Statte, this represents an addition each Iarge sedan and $1,400 for each van. The average at 50,000 miles, assuming current State gasoline cost, Figure YO ,even 18.8 miles per gallon ~ The average vehicle in sue mileage, a Large sedan the average cornpRCt car. price far gasoline of $,65 aI cost of almost $500 for taI fuel cost per vehicle shown in Figure 10. Av+~rage Total Fuel Cost'oF~'~ehjcle Class ~t so,ooo n~~les fi Compact Sedan Compact Station Wagon urge Sedan Van sa soo tooo .,fsoo ,~ zooo as soon moo sooo SourcP~ nARC analysis of Cenual Garage expenses. Maintenance and Repair Expenses by Vehicle Class. ~ JLARC analysis of maintenance and repair costs in F'Y I987 was seed on rtes: 'Parts, Labor, and camm~es,rcial service. These costs are only slighfhly less auger the life of the average vehicle than are fuel costs and substantial compaaent of vehicle costs. represent anatler The average compact sedan casts 2.8 teats per r ttveragc~ compact station wagon was slightly more exPensivE The average Large sedan was even more expensive to main ~ maintenance ~~~ Pte' mile. The average van, at 7.5 c more erperisive to msintai,r~, th,ar~ the average passenger car. average total maintenance cost per vehicle at 50.000 :Hiles,' average, m~intenan~ costs, a van has cost $2,350 mart to sedan has cost $400 more to maintain than a ~mpacL c;ed~ :. - '~ '' ~ Total Operating Coets. ~ In summary, the ave wagon costs 2 cents per mite mare to operate than the i s7 tie to maintain, The at 3.Y cents per mite_ sin, costing 3.6 cents ants per mile, was far Figure 11 shows the ~t 64,000 miles given naintain and a Large m ~--- sge compact station ompact sedan. Tlae Attachment "C" VEHICLE UTILIZATION POLICY Purpose ~~ It is necessary and proper for many County employees to have County-owned or personal vehicles at their disposal to properly perform their assigned duties. The County does not desire to curtail the use of vehicles that are necessary for effectiv e service delivery, however, it is essential that guidelines be established to ensure that the vehicles are being used with the utmost care and discretion and that they are being used in a manner consistent with the intent of the assignment. This policy will establish the criteria under which vehicles will be assigned to departments, the criteria under which vehicles will be authorized for take-home by employees, and the criteria for equitable compensation for County employees utilizing personal vehicles in the performance of their duties. Policy 1, General Use a. County-owned vehicles may be used only for official County business. It is recognized that official County business occurs both during regular business hours and after hours for some employees. b. Personal use is prohibited under this policy. De minimis personal use (such as transportation to and from meal and break periods) is allowed under this policy. c. Only County employees who have a valid and current Virginia motor vehicle operator's license may drive a County-owned vehicle. In addition, only County employees or those individuals engaged in County business may ride in a County-owned vehicle. 2. Assignment of Vehicles to Departments a. Regular full-time assignment of vehicles to a department must be justified and proven cost effectiv e A department's request shall be based on at least one of the following: 1. A vehicle is or does contain special equipment necessary for the prcper and effective performanc e of County work. 2. A vehicle wi 11 be uszd for official County busi ess a minimum of 12,800 miles per year or a minimum of 20 hours away from the office per week. 3. No other vehicle already assigned to the depar tmen t can be reassigned on a time-sharing basis to fill the department's requirements. -2- ~~ ~~ 4. Documented evidence must prove that it is to the County's benefit from an economic or level of service standpoint for the department to have a vehicle assigned to it. (The motor pool has been eliminated at this time.) b. On January 1st of each fiscal year, each department shall submit to the Department of Management and Budge t a listing of all vehicles assigned to their department. The list shall include the vehicle number, description, condition, and a brief justification as to why the department needs that vehicle. 3. Nighttime Assignment of Vehicles to Individuals a. A County-owned vehicle shall not be taken home on a regular basis unless authorized by the County Administrator or his designee. A list of vehicle assignments to be authorized shall be submitted by each department manager through his Director to the County Administrator annually on January 1st. The list shall include detailed justification for each vehicle recommended and shall cite the specific criteria outlined below upon which the recommendation is based. This list may be combined with th.e list required from Section 2, but must also include the employee's home address, round-trip distance to the employee's residence, and a more detailed justification. b. The following criteria shall be used in recommending approval for taking a County-owned vehicle home on a regular basis: 1. The employee must answer emergency calls involving the potential loss of life or property where an immediate response is required. 2. The employee must routinely attend to work-related functions, away from the normal work site and outside of normal working hours. 3. Documented evidence must prove that it is to the County's benefit from an economic or level of service standpoint for the emplcyee to have a vehicle assigned to him for take-home use. c. No employee may drive a vehicle to and from his residence outside of the County's borders without specific approval from the County Administrator. 4. Utilization of personal Vehicles on County Business Employees using personal vehicles in the performance of their assigned duties shall be compensated for such usace at the current mileage reimbursement rate established by the Beard of Supervisors (currently 21G/mile>. These employees must receive prior authorization from their department managers or director and file a monthly report of mileage to receive compensation. May 24,_1988 -_ Attachment "D" /~ EE//! Veliicle Replacement Module This module is designed to be used as an additional tool in determining when a piece of equipment should be replaced and also in trac.'cing the collection of recovery dollars toward the purchase of a replacement piece of equipment. It is designed to assist the "human" decision making process: not to replace it. The Vehicle Replacement Module is a replacement analysis program which calculates and displays on-line the remaining life (in months) and projected replacement date of each piece of equipment in your fleet. It is updated "real time" for mileage and for non-accident maintenance dollars (Work Order labor, parts, and sublet dollars for non-accident RTY Codes). It is updated for age in months when the End of Month EQ Posting is run. Taus program can also be customized to: Automatically track EQ revenue recovered (through your monthly billing program) Compare that revenue recovered with the cost of replacing the EQ Project the dollar amount needed to be billed (or recovered) for the ne:~t two $scal years in order to stay on track for fully recovering that cost. (NOTE: Customi;,ativn costs are based on programming time C SS00/day) The VRP Module consists of two screens: Vehicle Replacement Setup Screen Vehicle Replacement Screen The VRP Module generates the Vesicle Replacement Analysis Report - FNIGVR~' -; D ~-1 VEHICLE REPLACEMENT SETUP To begin using the VRP module the following fields must be set up on the FEQ screen for each piece of equipment: Life expectancy in months Acquisition cost The following information must also be set up for each piece of equipment: Life ezpectancy in miles/hours Inflation rate % to calculate replacement cost Salvage °% to calculate the salvage cost Additional billing information can also be tracked: Division Fund Cost Center A special utilities program allows you to easily set up this information. It is accessed by selecting Update Replacement Stds from the Table Lookup L7tilities l~ienu off the File Maintenance Meau. The screen looks like this Action Vehicle Replacement Setup Screen Q - Replaceatent IIsage Code -Division- -Fond- C-Ceater Ean-Miles Curr-Recov Recov--Coil Inflation Rate : 0.000 Salvage Perceat: .000 Enter Acrion Ina, Add. Upd, De~ Action ]nq, Add, lipd, Del Replacement Usage Code This is the same as equipment usage code (EUC) and is tracked on (~ ~ one of the ~ EUC fields on the FEQ Screen. You will want to add one for eac.'t class of equipment in your fleet. You may also want to add some for individual pieces of equipment. Division An optional billing/accounting code specific to your site. Fund An optional billing,%accounting code speck to your site. Cost Center An optional billing/accounting code specific to your site. Eap-:Miles Life expectancy in miles/hours for the class of equipment. 2 i 7 f Carr-Recov An optional field representing the dollar amount billed/collected year-to-date. The VRP module can be customized to capture this dollar amount automatically from your billing program. To track this information manually, you would key in the monthly billing dollars at the end of each month. Recov-Coll An optional field representing the dollar amount billed/collected life-to-date. _ As e.Yplained above, the VRP module can be customized to capture this dollar amount from your billing program. To track this amount manually, you would key in the total dollars billed life to date at the end of each fiscal year. Inflation Rate The °'o of inflation you wish to use in calculating the replacement cost. For example: 4 1/2 % should be entered as 0.045 Salvage Percent The °'o of purchase price (acquisition cost) you expect to recover. For example: 7°'o should be entered as 0.070 Once these fields have been completed, E~uipment/Class Entry mass update fields appear at the bottom of the screen. The VR Setup Screen now looks like this: fiction Vehicle Replacement Setup Screen R1 -Replacement Usage Code -~Jivision- -Fond- C-Center Ean-l4iles Cvrr-Recov Recov-Coll 0 ~ 1000U111 0.00 0.00 Inflation Rate : 0.045 Salvage Percent: 0.070 Enter Equipment Numbers or Classes for this Code Eq/EQC Result Equipment or Cass Entry- Eq/EQC Result Eq/EQC Result Eq/EQC Result Enter the Equipment ID or EQC code for records to be updated and <CTRL> A. T'ne Replacement Usage Code will be placed in the next available ELTC field on the equipment record. 3 ~' °_ ....w VEHICLE REPLACEMENT SCREEN The Vehicle Replacemern Screen is accessed from the F~.STER Master Menu. When accessed, erner the Vehicle ID of the piece of equipment you wish to see. It looks like this: Action Q Vehicle Replacement Screen Date: Ear ~'~ a -Mo~dei- -~ Met^er TypelResding - -Division-Cost Center Purchase DatelPrice Ezsoected Life/Miles r--~ o ~ o o ~-----T Racing Points: Mileage/Hours: Q Maintenance: GAge: Total: Q Curreat Life: U Original Remaining Lifer Original Repl Date: ~~ Adjusted Remaining Life: 0 :adjusted Repl Date: ; I Maint Cost LTD Curr Recovery 0.00 0.00 Salvage Cost U.00 ~ Replacement Cost 0.00 Recovery Coilecied Fiscal Year O.W ~ ~^ -Recovery- U.W 0.00 Balance 0.00 Enter Equipment Number For Replacement Analysis The screen consists of 6 lines which are described in detail below: Line 1: The fields in this line capture information from fields on the FEQ Screen and the VR Setup Screen: Equip~# Equipment ID Year Year Model Model ' Meter Type Hour or Miles Reading Life-to-date miles or hours Dept DPN code Fund Optional billing/accounting code entered on VR Screen Line 2: The fields in this line also capture information from fields on the FEQ Screen and the VR Setup Screen: Division Optional billing code entered on VR Screen Cost Center Optional billing code entered on VR Screen 4 ~~i~'- f Purchase Date Acquire date on FEQ Price Acquire price on FEQ Expected Life Life expectancy in Months Expected Miles Life expectancy in Miles/Hours Line 3: This line contains three rating point fields plus a total rating point field which is automatically calculated based on information collected. The Rating Points are used to evaluate three major areas that impact when a piece of equipment should be replaced. These areas are mileage,~hours, age, and maintenance dollars spent on non-accident repairs. Mileagefhours and age are evaluated equally. Maintenance is evaluated twice as high, because it has the greatest impact on replacing a piece of equipment. If maintenance dollars are low, equipment is used longer. If maintenance dollars are high, equipment may be replaced earlier. Here are the formulas used for the calculations: Rating Points Mileage!$ours: This field contains a rating value of up to ~ points. This value is calculated by dividing the c•,.u-rent mileage (hour meter reading) by the life especte~ mileslhours to get a percent. The percent is multiplied by 5 to get the current value. Actual Mileage,~Hours Life Expected Miles/Hours = °io x 5 = _ _ Rating Vaiue Maintenance: This field contains a rating value of up to 10 points. This value is calculated by dividing the actual life-to-date non-accident dollars spent on the equipment by the average of the original cost & replacement cost of the equipment to get a percent. The percent is multiplied by 10 to get the current value. Maintenance Cost Life-to-Date Original & Replacement Cost :=average = x 10 = _ _ Rating Value Total: This field represents the rating value total of ~Ieage,~iours ;Maintenance + Age. When this total reaches 15, the program calculates that the piece of equipment should be replaced. The rPZnai_n;ng life and replacement date are calculated and adjusted as the rating point total moves toward 1~. 5 -; ., ~ / A Line 4: The fields in this line use information from the FEQ Record. Current Life The vehicle age in months Original Remaining Life The difference between the expected life in months and the current life in months. Original Replacement Date The Life Expectancy Expires Date from the FEQ Screen. Line 5: The information in these two fields are calculated by the program. Adjusted Remaining Life: The remaining life in months that the equipment should be used based on the rating points in Line 4. This is reduced or extended based on how quietly or slowly the rating point total reaches 15. Adjusted Replacement Date: The date the equipment should be replaced based on the rating points in Line 4. This is adjusted based on the rating point total. The replacement date is extended if the total does not reac.'t 15 before the original replacement date. Line b These fields display calculated information. Maint Cost LTD The life-to-date costs of labor, parts, sublets for non-accident repair type codes. Carr Recovery The year-to-date dollars billed on the equipment Salvage Cost Acquire Cost X Salvage % = Salvage Cost Replacement Cost The projected cost of replacing the equipment. (Based on the annual inflation rate winch you entered as a °% on VR Setup) The remaining fields also display calculated information. Recovery Collected Life-to-date dollars billed on the equipment Fisca! Year -Recovery- Annual dollar amount to be billed the ne.Yt 2 fiscal years to stay on tazget for recovering replacement costs on the vehicle Balance Replacement Cost -Salvage Cost -Recovery Collected The remaining dollar amount to be collected to recover the replacement cost on the vehicle. 6 ., ~~~~ .may!,., VEffiCLE REPLACE'VIENT ANALYSIS REPORT - FMGVRP b'MGVRP is accessed from the Exception Reports Menu off the FASTER Report Menu or Easy Menus. The Screen looks tike this: Date: 11/10/94 FASTER Reporting System Option Screen Time: 16:24 VRPRPT - Vehicle Replacement Report Class Range: ~ ~ Department Range: ~ Q Eq Usage Code: ^ Equipment Range: ^ ^ Eq Shop: ^ Eq Operator: 0 Eq Status Code: Q FE2 LN 1 FLD :i FEZ Ir~i 1 FLD 4 : ~ FE2 LN 2 FLD 2: ^ Notes: Print Options- (P)rint. (D)isplay, (L)ocal for PCWS: Q Output File Name: .FMGVRP Output Unit: PR Enter Report Parameters or <CR> for Atl ~ [ ] This report lists equipment in numeric order and provides replacement data. The report headers look like this: VEHICLE REPL.~C'_14E:`IT .~.Y.aI,YSI3 POLYrS-- -ORIGINAL- -:ADJUSTED- REPI.~C.,- EQUII'# YEAR -~1b'E- -,140DEL- -DEPT- .14ILES ~fAI.'YT AGE TOTAL LIFE -DATE- LIFE -DATE- -COST- 7 o~ ~ TRANSPORTATION DEPT. EQUIPMENT lI5T BY DEPARTMENT Page 1 Progra m F Nfi210 DEPARTMENT: 52 2040- SOLI D WASTE DIVISION Date 491211 95 Releas e 4 .84 Time 14:13 --DATE-- LICENSE- ---DEPR--- --NAINT--- -YTD-- --MILES HRS-- N EQUIPt YR ---MAKE--- --NODEI--- CIRSS ---SERIRL NUMBER---- -ACQRD-- -NUMBER- ---COST--- --VALUE--- ---LTD---- -MILES BEfi-FY CURRNT T fiSKEYi 94 FUEL CAN KEY 1 FCKY fiEN.SERV. FUEL KEY 1 OiJ41J94 X 0.00 0.00 4.04 4 0 0 M RC0832 95 CHEVROLET 2540 PU34 1fiC6K24K6SE1T1193 43141(95 18-0471 0.00 0.00 521.88 15430 3411 18547 M RC4833 95 CHEVROLET 2500 PU34 1fiC6K24KOSEi14915 03141195 11-8241 0.40 4.04 304.03 15541 3206 18153 M RC0839 16 FORD RECYCLE SAST F61DVG75293 14126116 90-8061 36900.44 0.00 32802.62 118082 0 118082 M RC0846 94 FORD F SERIES SAST iFDXf80CiSVA45487 OSJ02194 78-4431 4.00 0.04 2211.52 26723 0 26723 N RC0847 94 FORD F SERIES SAST iFDXF80C3SVAQ6088 08(42194 90-8001 4.00 D.00 3511.31 28229 0 28229 M RC4848 94 FORD f SERIES SAST 1FDXKJ4C9PVA33366 46(18193 11-8851 4.40 0.00 9384.04 42548 4 42548 N RC4853 84 FORD IN 8400 SRST iFDYR80U6EVA06045 01120f84 78-4461 44716.00 14185.31 161351.31 205111 0 205171 N RC0854 84 F4R0 LN 8044 SAST 1FDYR80U4EVA06044 01120184 i1-823L 44116.44 10185.31 88043.18 195523 0 195523 M RC0851 85 PEERLESS TRAILER TATR TWTH4068 05108185 90-7861 5200.00 1646.61 8754.81 4 0 0 M RC0858 85 PEERLESS TRAILER TATR TWTH4061 05(08185 94-1811 520Q.00 1646.61 10583.17 0 0 4 M RC0854 76 DODGE D600 PUTR D61Ffi6J001114 12103175 90-9091 9400.40 0.04 29904.13 916 1976 2952 M RCD861 95 CHEVROLET 2540 PU34 16C6KZ4KOSE195464 45Jib195 86-1681 4.44 4.00 114.09 1315 3029 10344 M RC4852 95 CHEVROLET 2544 PU34 ifiCGK24K1SEi88251 05116195 11-1531 19800.00 0.04 44.87 8651 0 8651 M RC0863 95 CHEVROLET 2500 PU34 16C6K24K2SE18I828 45116195 86-846L 19800.44 0.00 4.00 2682 4 2682 M RC0864 85 WHITE WX64 RELR iWXDCHJDOFN143905 49103185 90-7891 80000.00 21111.11 1D4363.19 192454 0 192450 M RC0865 85 WHITE W%64 RELR iWXDCHJD2FN103905 09143185 94-8011 80440.04 21111.11 146333.06 154388 0 154388 M RC0866 85 WHITE WX64 RELR 1WXDCHJD6FN143908 04103185 90-1911 80004.44 21111.11 113122.39 161315 0 161315 M RC4869 85 WHITE WXltDU42 BAND 4V2HAFMD6JN641521 04106188 T8-151I 4.44 0.00 216193.61 121163 0 121163 M RC0874 94 WHITE WX64 BAND 4V2HCFME6RN680111 05123194 90-1131 4.40 0.40 19001.14 28998 0 28998 N RC4811 94 WHITE WX64 BAND 4V2HCFME8RN684118 05124194 4Q-7751 0.04 4.04 25340.44 25029 4 25029 RC0872 81 WHITE WXlLDU42 BANG 1WXHANND5HN121807 41114(88 86-1661 0.40 0.04 191582,94 114306 0 114306 N RC0813 94 WHITE WX64 BAND 4V2HCFMEXRN684119 06101194 90-193L 0.00 4.00 16164.33 21457 0 21057 N RC481b 91 WHITE WX64 BAND 4V2HCFND1MN639777 11119190 86-7151 0.00 4.40 93688.11 81942 0 81942 M RC0811 91 WHITE WX64 BAND 4V2HCFND8MN539715 12104190 18-0731 4.00 0.00 126b38.93 85476 0 85416 N RC0818 91 WHITE WX64 BAND 4V2HCFMDXMN639716 12101194 86-1161 0.00 0.00 102815.38 11491 0 17491 N RC0619 91 MITSUBISHI FH 1TDW JW6CEDiD1M1001304 Olf29J91 86-8361 24951.13 11321.59 11433.35 11179 4 11119 M SWKEYI 94 FUEL CAN KEY 1 FCKY SOLID WAST FUEL KEY1 61101194 X 4.00 0.04 0.40 4 0 0 M SWKEY2 94 fUEI CAN KEY 2 FCKY SOLID WAST FUEL KEYT 01141194 X 4.00 D.00 4.00 1 0 1 N SWNISC 95 MISC. PARTS NPPU SOLID WASTE DIVISION 61161195 X 0.00 0.00 688.14 0 4 0 M " DEPT TOT ALS: IT EMS 30 CO ST =460,2 84 DE PRE CIRTED VAL UE ~122,3 Z5 MA INT ENANCE (LT D) j1,528,2 24 MT HLY CH6 + INSUR. AMT Sp MIL ES DRIVEN (YTD) 11554 98 HOU RS DRIVEN (YTD} f ITEM S O J 4 OTHER METER USED YTD} J ITEM S 0 1 4 t TRANSPORTATION DEPT. EQUIPMENT LIST BY DEPRRTNENT Program FN0210 REPORT SUMMARY Release 4.86 ** REPORT TOTALS: ITEMS 30 COST X454,284 DEPRECIATED VRLUE X122,325 MAINTENANCE (LTD) X1,528,224 NTHIY CH6 + INSUR. AMT S4 MILES DRIVEN (YTD) 1155498 HOURS DRIVEN (YTD) ~ ITEMS 4 ~ 4 OTHER METER USED (YTD) ~ ITEMS 4 ~ 0 RUN-TINE OPTIONS (NOT SHOWN IN PRINT HEADERS): (SPACES MEANS 'Rll') Sort = D Beg. Class = End Class = Beg. Dept. = 522040 End Dept. = 522000 Beg. Eq-Id = End Eq-Id = Operator = Shop (EQ.) = 42 Status (EQ.) _ Usage (EQ.} _ FE2 iN 1 FLD 3 = FE2 LN 1 FLD 4 = PA INSPECTION = Detail = 4~ ~" Page 2~l 2 ~i m ee 10~:~13 ~ 9 5 E~ TRANSPORTATION DEPT. EQUIPMENT IISi BY DEPARTMENT Page 1 Program FN6210 DEPARTMENT: 000000- SURPI US VEHIC LES Date 49(21j 95 Release 4.8fi Time 14:22 --DATE-- LICENSE- ---DEPR--- --MAINT--- -YTD-- --MMES HRS-- M EQUIP4 YR ---MAKE--- --MODEL--- CLASS ---SERIAL NUMBER---- -ACQRD-- -NUMBER- ---COST--- --VALUE--- ---LTD---- -MILES BEG-FY CURRNT T G00108 86 PLYMOUTH RELIANT PC4D 1P3BP2602GF283373 06j24j86 SURPLUS 7219.44 1144.48 4.44 0 0 4 M E00718 86 PLYMOUTH SEDAN PC4D 1P38P26DXGF283311 46J24j86 SURPLUS 1219.00 1104.48 4.00 0 0 0 N JS0999 87 CHEVROLET CELEBRITY PC4D 1G1AW51WXH6161341 02(43j87 SURPLUS 0.04 4.00 0.00 4 0 4 M PR0148 B5 OODGE ONNI PC4D 1638Z18C2FD191460 12(26j84 SURPIUS 6887.00 0.44 0.40 0 4 4 M RC0831 86 DODGE PICKUP PUTR JBTFK24E2GP091801 07(09(86 SURPLUS 8504.40 2465.91 0.04 4 4 0 M RC0837 88 FORD CflOWN VIC PC4D 2FABP12F3JX181290 06j41(88 SURPIUS 12455.83 0.00 4.00 0 0 0 M RC0841 88 FORD CROWN VIC PC4D 2FABP12F6JX181283 06f01(8B SURPIUS 12055.83 4855.82 4.00 0 0 4 M SS0032 89 CHEVROLET XXXX PC4D 1fi1JC5112KT195165 03J14j89 SURPIUS 8565.68 4.40 4.00 0 0 0 M TEMPKI 95 TEMP. FUEL KEY 1 TFKY TEMPORARY FUEL KEY 1 01(01(95 X 0.04 4.00 0.00 9023 4 9023 M U84519 84 FORD CROWN VIC PC4D 2FABP43G6EX185819 01(24J84 SURPIUS 9600.44 4.00 237.15 95218 4 95278 M U94111 90 CHEVROLET CAPRICE PC4D 1618LS411LA139649 45(22(90 SURPIUS 0.00 0.00 4.00 0 4 4 M " OEPT TOTALS: ITEMS 11 COST ;12,143 DEPRECIATED VALUE $14,330 MAINTENANCE (ITDJ X238 MTHLY CHG + INSUR. AMT ~0 NIIES DRIVEN (YTD) 104341 HOURS DRIVEN (YTD) J ITEMS 4 ( 0 OTHER METER USED (YTD) j ITEMS 0 J 4 ~~ 1 TRANSPORT ATION DEPT. EQUIPMENT HISTORY SU MMARY Page 25 Program F NG211 DEPARTMENT: 522000- SOLID WASTE DIVISION Date 09J11J95 Release 4 .8 Tiae 12:31 NIIES- -----MAINTENANCE COST----- MTCPN- -------OPERATIONS-------- -NP6- ----CPM----- --ODOMETER--- EQUIPt YR ---MAKE--- --NODE]-- - -YTD-- ----YTD----- ----LTD----- -YTD-- ----6AlS---- ----COST---- -YTD- ----YTD----- BE6-FY CURRMT 6SKEY1 94 FUEL CAN KEY 1 0 0 RC0832 95 CHEVROLET 2500 15430 116.08 521.88 115.80 440.18 19.8 . 0.03 3011 1854] RC0833 95 CHEVROLET 2500 1554] 133.10 304.43 686.00 391.19 22.6 0.03 3206 18153 RC0839 16 FORD RECYCLE 118082 1,639.09 32,801.62 0.01 225.10 128.61 523.1 4.01 0 118082 RC0846 94 FORD F SERIES 26123 948.54 2,211.52 0.03 996.10 529.42 26.8 0.05 D 26123 RC0841 94 FORD F SERIES 28229 1,129.60 3,511.31 0.04 842.44 446.63 33.5 0.05 0 28219 RC0848 94 FORD F SERIES 42508 218.92 9,380.04 639.40 345.84 66.4 0.01 0 42548 RC0853 84 FORD IN 8000 245111 653.61 161,351.31 561.50 300.55 366.4 0 2D5111 RC0854 84 FORD IN 8000 195523 684.64 88,043.18 412.10 239.15 414.3 0 195523 RC0851 85 PEERLESS TRAILER 318.16 8,154.81 0 4 RC0858 85 PEERLESS TRAILER 81.13 10,583.11 0 4 RC0860 16 DODGE D600 853 802.85 29,889.66 0.94 119.30 68.18 1.1 1.02 1916 2829 RC4861 95 CHEVROLET 2500 1315 19.33 124.09 0.01 601.10 346.83 11.1 0.05 3029 10344 Rt0862 95 CHEVROLET 2500 8651 40.61 40.81 4)1.50 268.99 18.3 0.03 0 8651 RC0863 95 CHEVROLET 2500 2682 188.00 105.91 14.2 4.03 0 2682 RC0864 85 WHITE WX64 192450 1,083.66 104,363.19 530.50 292.90 361.1 0 192450 RC086S 85 WHITE WX64 154388 1,105.60 146,333.06 541.90 290.02 284.9 0 154388 RC0866 85 WHITE WX64 161315 4,864.11 113,122.39 0.02 544.40 299.16 301.4 0.03 0 161315 RC0869 85 WHITE W%LlDU42 121163 4,462.72 216,193.61 0.03 1,503.90 891.11 80.9 4.04 0 121163 RC0810 94 WHITE WX64 28998 4,966.91 19,001 14 0.11 1,0]8.60 1,128.30 13.9 4.T1 0 28998 RC0811 94 WHITE WX64 25029 6,858.54 25,340.44 0.21 1,910.10 1,069.33 12.1 0.31 0 25019 RC0812 61 WHITE W%110U42 114306 4,206.12 191,582.90 0.03 1,591.30 988.36 11.5 0.04 0 114306 RC0813 94 WHITE W%64 21051 3,301.11 16,160.33 0.12 1,551.30 830.66 11.4 0.15 0 11051 RC0816 91 WHITE WX64 81942 4,454.81 93,688.11 D.OS 1,596.20 902.89 51.3 D.06 0 81942 RC0611 91 WHITE W%64 85416 5,138.86 126,638.93 0.06 1,410.00 622.63 58.1 0.06 D 85416 RC0818 91 WHITE W%64 17491 2,416.16 101,8]5.38 0.02 2,169.30 1,268.]6 35.1 0.04 0 11491 RC0819 91 MITSUBISHI FH 11]19 810.51 11,341.56 0.07 539.90 286.10 21.8 0.49 0 11119 SWKEYI 94 FUE1 CAM KEY 1 0 D SWKEY2 94 FUEL CAN KEY 2 1 96.40 63.10 63.10 0 1 SWMISt 95 MISC. PARTS 688.14 688.14 0 D DEPT. T OTAL: VEHICLES - 30 1155315 50,932.25 1,528,119.13 12,141.58 °~ / FEH Action INQ * EQUIPMENT HISTORY * Date 092195 Equip# RC0853 Type (M OR Y) M L icense# 78-046L Oper-Id Dept-# 52200 Yr-84-Make-FORD- MM _M h yd LL y000 ~i o Class SAST MG E_ ~a~ u ~ e~~-WO 00119 ont l st r ---- - __ L c la Mo --Maint-$- -Fuel-Gal- --Fuel-$-- Oil-Qt EOM-MH Tot-MH -MPG- -HMQ- 01 0.00 0.00 0.00 0.0 0 0 0.0 0.0 02 0.00 0.00 0.00 0.0 0 0 0.0 0.0 03 0.00 0.00 0.00 0.0 0 0 0.0 0.0 04 0.00 0.00 0.00 0.0 0 0 0.0 0.0 05 0.00 0.00 0.00 0.0 0 0 0.0 0.0 06 0.00 0.00 0.00 0.0 0 0 0.0 0.0 07 595.63 173.20 90.07 2.0 203650 203650 999.9 999.9 08 57.98 279.90 148.51 0.0 205228 1578 5.6 0.0 09 0.00 108.40 61.97 2.0 0 * 543 0.0 0.0 10 0.00 0:00 0.00 0.0 0 0 0.0 0.0 11 0.00 0.00 0.00 0.0 0 0 0.0 0.0 12 0.00 0.00 0.00 0.0 0 0 0.0 0.0 ------------Year /Life-To-Date-History------------ ---Calculated---- --Maint-$- -F uel-Gal- -OP-Cost-- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM Y 653.61 561.50 300.55 4.0 205771 366.5 514.4 0.00 L 161351.31 43890.80 25802.98 4.0 205771 4.? 514.4 0.91 Accident- $-Ltd: 0.00 Depreciated-Value: 10185.31 INQUIRY COMPLETED: RC0853 * SEE NOTE * SysReq N FEquip#1RC0853 Type (M OR Y)EYULicense#I78~046L Oper-Id Depte#05~2t>0~ Yr 84 Make FORD Mod el LN 8000 Class SAST MG E-Shp 02 L ast-WO 00119 -- -------------- -Yearly-H istory------------------ ----Cal culat ed---- Yr --Maint-$- -F uel-Gal- --Fuel-$-- Oil-Qt EOY-MH Tot-MH -MPG- -HMQ- 95 13151.07 2371.60 1307.22 0.0 0 0 0.0 0.0 94 14520.95 5552.80 3032.07 0.0 0 0 0.0 0.0 93 13040.33 5426.40 3291.25 0.0 0 0 0.0 0.0 92 12148.57 4930.20 2970.82 0.0 0 0 0.0 0.0 91 8242.58 5476.10 3959.56 0.0 0 0 0.0 0.0 90 11659.59 5352.20 3332.34 0.0 0 0.0 0.0 ------------Year/Life-To-Date-Histo --Maint-$- -Fuel-Gal- -OP-Cost-- Y 653.61 561.50 300.55 L 161351.31 43890.80 25802.98 Accident-$-Ltd: 0.00 INQUIRY COMPLETED: RC0853 rY------------ ---Calculated---- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM 4.0 205771 366.5 514.4 0.00 4.0 205771 4.7 514.4 0.91 Depreciated-Value: 10185.31 * SEE NOTE * SysReq N oJa ~ FEquip#i~~085~ Type (M OR Y)EPiULi~~~i~e~€I~~~~ly3L Oper-Id D~~~e#O~~l~~~ Yr 84 Make FORD Model LN 8000 Class SAST MG E-Shp 02 Last-WO 00176 ---------------- -Monthly-History----------------- ----Calculated---- Mo --Maint-$- -F uel-Gal- --Fuel-$-- Oil-Qt EOM-MH Tot-MH -MPG- -HMQ- 01 0.00 0.00 0.00 0.0 0 0 0.0 0.0 02 0.00 0.00 0.00 0.0 0 0 0.0 0.0 03 0.00 0.00 0.00 0.0 0 0 0.0 0.0 04 0.00 0.00 0.00 0.0 0 0 0.0 0.0 05 0.00 0.00 0.00 0.0 0 0 0.0 0.0 06 0.00 0.00 0.00 0.0 0 0 0.0 0.0 07 271.65 246.70 139.51 17.5 194194 194194 787.2 111.0 08 116.14 50.20 35.85 12.1 194769 575 11.5 0.5 09 296.85 115.30 64.39 0.0 0 * 754 0.0 0.0 10 0.00 0.00 0.00 0.0 0 0 0.0 0.0 11 0.00 0.00 0.00 0.0 0 0 0.0 0.0 12 0.00 0.00 0.00 0.0 0 0 0.0 0.0 ------------Year /Life-To-Date-History------------ ---Calculated---- --Maint-$- -F uel-Gal- -OP-Cost-- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM Y 684.64 412.20 239.75 29.6 195523 474.3 66.1 0.00 L 88043.18 40692.50 24064.70 29.6 195523 4.8 66.1 0.57 Accident- $-Ltd: 0.00 Depreciated-Value: 10185.31 INQUIRY COMPLETED: RC0854 * SEE NOTE * SysReq N FEH i C 1RC ~ EQU ~ I d 0~C epte 0 qqu p 085 # 4 k D Type (M OR Y) License# 11 823L Oper-I D 522 # Yr 8 Ma e FOR y~H 8000 is or Cla ss SAST MG E Ca t dt_WO 00176C - - - -Yearl ---- - y t -_ - l cula e Yr --Maint-$- -F uel-Gal- --Fuel-$-- Oil-Qt EOY-MH Tot-MH -MPG- -HMQ- 95 6412.09 3287.60 1821.98 0.0 0 0 0.0 0.0 94 10822.77 5142.10 2913.15 0.0 0 0 0.0 0.0 93 11608.26 4413.90 2713.50 0.0 0 0 0.0 0.0 92 9832.51 4210.40 2553.15 0.0 0 0 0.0 0.0 91 7072.10 5077.40 3656.39 0.0 0 0 0.0 0.0 90 9095.20 4227.50 2630.19 0.0 0 0.0 0.0 ------------Year/Life-To-Date-Histo --Maint-$- -Fuel-Gal- -OP-Cost-- Y 684.64 412.20 239.75 L 88043.18 40692.50 24064.70 Accident-$-Ltd: 0.00 INQUIRY COMPLETED: RC0854 ry---.--------- ---Calculated---- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM 29.6 195523 474.3 66.1 0.00 29.6 195523 4.8 66.1 0.57 Depreciated-Value: 10185.31 * SEE NOTE * SysReq N a-/ ~~ FEH Action INQ * EQUIPMENT HISTORY * Date 092195 Equip# RC0865 Type (M OR Y) M License# 90-807L Oper-Id Dept-# Yr 85 Make WHITE Model WX64 Class RELR MG E-Sh p 02 L ast-WO -- -------------- -Monthly-History------------------ ----Ca lculat ed---- Mo --Maint-$- -F uel-Gal- --Fuel-$-- Oil-Qt EOM-MH Tot-MH -MPG- -HMQ- 01 0.00 0.00 0.00 0.0 0 0 0.0 0.0 02 0.00 0.00 0.00 0.0 0 0 0.0 0.0 03 0.00 0.00 0.00 0.0 0 0 0.0 0.0 04 0.00 0.00 0.00 0.0 0 0 0.0 0.0 05 0.00 0.00 0.00 0.0 0 0 0.0 0.0 06 0.00 0.00 0.00 0.0 0 0 0.0 0.0 07 1098.09 248.00 129.00 0.0 153243 153243 617.9 0.0 08 7.51 133.60 71.62 0.0 153848 605 4.5 0.0 09 0.00 160.30 89.40 0.0 0 * 540 0.0 0.0 10 0.00 0.00 0.00 0.0 0 0 0.0 0.0 11 0.00 0.00 0.00 0.0 0 0 0.0 0.0 12 0.00 0.00 0.00 0.0 0 0 0.0 0.0 ------------Year /Life-To-Date-History------------ ---Calculated---- --Maint-$- -F uel-Gal- -OP-Cost-- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM Y 1105.60 541.90 290.02 0.0 154388 284.9 0.0 0.01 L 146333.06 58574.80 34260.62 0.0 154388 2.6 0.0 1.17 Accident- $-Ltd: 0.00 Depreciated-Value: 27111.11 INQUIRY COMPLETED: RC0865 * SEE NOTE * SysReq N 522001 00119: FEq ip~l~~C0865 T M E~ULicens #I90~80 epte 052200 u ype ( OR Y) e 7L Oper-Id D 0 # Yr 85 Make WHITE Mod el WX64 Class RELR MG E-Shp 02 L ast-WO 00119 -----------------Yearly-H istory------------------ ----Cal culat ed---- Yr --Maint-$- -Fuel-Gal- --Fuel-$-- Oil-Qt EOY-MH Tot-MH -MPG- -HMQ- 95 11875.11 4077.50 2200.41 0.0 0 0 0.0 0.0 94 23821.37 8182.90 4441.54 0.0 0 0 0.0 0.0 93 25770.14 7751.20 4602.60 0.0 0 0 0.0 0.0 92 17999.56 7429.00 4393.53 0.0 0 0 0.0 0.0 91 14627.48 6925.80 4918.43 0.0 0 0 0.0 0.0 90 17616.73 6840.10 4216.04 0.0 0 0.0 0.0 ------------Year/Life-To-Date-Histo --Maint-$- -Fuel-Gal- -OP-Cost-- Y 1105.60 541.90 290.02 L 146333.06 58574.80 34260.62 Accident-$-Ltd: 0.00 INQUIRY COMPLETED: RC0865 rY------------ ---Calculated---- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM 0.0 154388 284.9 0.0 0.01 0.0 154388 2.6 0.0 1.17 Depreciated-Value: 27111.11 * SEE NOTE * SysReq N +~ '~~! F EH Action INQ * EgUI PMENT H ISTORY Date 092195 Equip# RC087 Type {M OR Y) M License# 90-773L Op er-Id Dept-# 52200( Yr 94 Make WHITE Model WX64 Class BAND MG E-Shp 02 L ast-WO 00175 -- -------------- -Monthly-History----------------- ----Cal culat ed---- Mo --Maint-$- -F uel-Gal- --Fuel-$-- Oil-Qt EOM-MH Tot-MH -MPG- -HMQ- 01 0.00 0.00 0.00 0.0 0 0 0.0 0.0 02 0.00 0.00 0.00 0.0 0 0 0.0 0.0 03 0.00 0.00 0.00 0.0 0 0 0.0 0.0 04 0.00 0.00 0.00 0.0 0 0 0.0 0.0 05 0.00 0.00 0.00 0.0 0 0 0.0 0.0 06 0.00 0.00 0.00 0.0 0 0 0.0 0.0 07 713.20 740.30 395.18 26.4 25138 25138 34.0 9.5 08 1229.92 887.10 475.94 4.0 27644 2506 2.8 6.3 09 3023.79 451.20 257.18 8.0 0 * 1354 0.0 0.0 10 0.00 0.00 0.00 0.0 0 0 0.0 0.0 11 0.00 0.00 0.00 0.0 0 0 0.0 0.0 12 0.00 0.00 0.00 0.0 0 0 0.0 0.0 ------------Year /Life-To-Date-History------------ ---Cal culated---- --Maint-$- -Fuel-Gal- -OP-Cost-- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM Y 4966.91 2078.60 1128.30 38.4 28998 14.0 7.6 0.21 L 19007.14 10473.90 5709.81 38.4 28998 2.8 7.6 0.85 Accident-$-Ltd: 0.00 Depreciated-Value: 0.00 INQUIRY COMPLETED: RC0870 * SEE NOTE * SysReq N F~~u~~~1~~0~~~ Type (M OR Y)E~U~~~~~~e~I~~Q~~3L Oper-Id D~~~e#O~~l~~( Yr 94 Make WHITE Mod el WX64 Class BAND MG E-Shp 02 L ast-WO 00175 -----------------Yearly-H istory------------------ ----Cal culat ed---- Yr --Maint-$- -Fuel-Gal- --Fuel-$-- Oil-Qt EOY-MH Tot-MH -MPG- -HMQ- 95 13830.15 8181.20 4412.10 0.0 0 0 0.0 0.0 94 210.08 214.10 169.41 0.0 0 0 0.0 0.0 93 0.00 0.00 0.00 0.0 0 0 0.0 0.0 92 0.00 0.00 0.00 0.0 0 0 0.0 0.0 91 0.00 0.00 0.00 0.0 0 0 0.0 0.0 90 0.00 0.00 0.00 0.0 0 0.0 0.0 ------------Year/Life-To-Date-Histo --Maint-$- -Fuel-Gal- -OP-Cost-- Y 4966.91 2078.60 1128.30 L 19007.14 10473.90 5709.81 Accident-$-Ltd: 0.00 INQUIRY COMPLETED: RC0870 rY------------ ---Calculated---- Oil-Qt Cur-MH -MPG- -HMQ- -TCPM 38.4 28998 14.0 7.6 0.21 38.4 28998 2.8 7.6 0.85 Depreciated-Value: 0.00 * SEE NOTE * SysReq N ~ ~ ~~" _~=-~.- FEQ Action INQ * Equipment Details * Last-Change-Date 092195 Equip# License# ------Serial-#------ ------Title-#------- Shop Oper-ID RC0853 78-046L 1FDYR80U6EVA06045 32850796 02 Yr ---Make--- ---Model-- Class MG -Date- ---Cost--- Status Vendor-- 84 FORD LN 8000 SA5T Acquire: 012084 44716.00 A Dispose: ---Tire-Sz-- Eng-Sz Tran-Sz -GVW- -PO-#- -Meter-Replacement- 315/80R22.5 3208 MT653 0 0 -Date- Time Offset- 315/80422.5 Deprec.Val Insp-Dat 10185.31 120195 RV%: 0 Radio Lease DT-Type ---Miles-Hours--- Life-Expectancy Fuel- e Serv-Date Months Expires Type 012084 180 012099 D A/C CC --Misc-- Color Key-#-1- Key-#-2- Accident-$ N N TAN 0.00 Actual -Insurance-- -----Billing---- M/H Beg-FY L-t-D- Meter- -Amt- Charge Code Monthly-Chg Dept: 522000 M 0 205771 205771 0 0 1 0 Site: 42 Comments: E-Z PACK APOLLO Downtime: BOUGHT AT CAVALIER EQUIPMENT -Eq.Use-Codes- ON RL INQUIRY COMPLETED: RC0853 * SEE NOTE * SysReq N O FEQ Action NXT * Equipment Details * Last-Change-Date 092195 Equip# License# ------Serial-#------ ------Title-#------- Shop Oper-ID RCO$39 90-806L F61DVC75293 23021062 02 Yr ---Make--- ---Model-- Class MG -Date- ---Cost--- Status Vendor-- 76 FORD RECYCLE SAST Acquire: 102676 36900.00 A Dispose: ---Tire-Sz-- Eng-Sz Tran-Sz -GVW- -PO-#- 8.25R20 391 CU AT545 0 0 8.25R20 Life-Expectancy Fuel- Deprec.Val Insp-Date Serv-Date Months Expires Type 0.00 080496 102676 180 102691 U RV°s : 0 -Meter-Replacement- -Date- Time Offset- Radio Lease DT-Type A/C CC --Misc-- Color Key-#-1- Key-#-2- R N N ---Miles-Hours--- M/H Beg-FY L-t-D- M 0 118082 Comments: INQUIRY COM Accident-$ 0.00 Actual -Insurance-- -----Billing---- Meter- -Amt- Charge Code Monthly-Chg Dept: 522000 118082 0 0 1 0 Site: 42 Downtime: -Eq.Use-Codes- ON PLETED: RC0839 ~- / FEQqq Ac#tionLINQ * Equiip1me#nt Details * Last-Change-Date 092195 RC0854 11C~23~L~# 1FDYR80I~~E~A06044 3285079~t1e-#------- Sl~gp Oper-ID Yr ---Make--- ---Model-- Class MG -Date- ---Cost--- Status Vendor-- 84 FORD LN 8000 SAST Acquire: 012084 44716.00 A Dispose: ---Tire-Sz-- Eng-Sz Tran-Sz -GVW- -PO-#- -Meter-Replacement- 315/80R22.5 3208 MT653 0 0 -Date- Time Offset- 315/80422.5 Life-Expectancy Fuel- Deprec.Val Insp-Date Serv-Date Months Expires Type 10185.31 100195 012084 180 012099 D RV%: 0 Radio Lease DT-Type A/C CC --Misc-- Color Key-#-1- Key-#-2- Accident-$ N N TAN 0.00 ---Miles-Hours--- Actual -Insurance-- -----Billing---- M/H Beg-FY L-t-D- Meter- -Amt- Charge M 0 195523 195523 0 0 Comments: E-Z PACK,APOLLO PACK BODY DT MODEL#A300RL-20 SER.#310210 BOUGHT AT CAVALIER EQUIPMENT INQUIRY COMPLETED: RC0854 Code Monthly-Chg Dept: 522000 1 0 Site: 42 /OF/MFG 4/93 Downtime: 20 YRD.UNIT -Eq.Use-Codes- CORP. ON RL * SEE NOTE * SysReq N ,•~ td - ~~~s FEQ Action INQ * equipment Details * Last-Change-Date 092195 Equip# License# ------Serial-#------ ------Title-#------- Shop Oper-ID RC0870 90-773L 4V2HCFME6RN680177 85603204 02 Yr ---Make--- ---Model-- Class MG -Date- ---Cost--- Status Vendor-- 94 WHITE WX64 BAND Acquire: 052394 0.00 A Dispose: ---Tire-Sz-- Eng-Sz Tran-Sz -GVW- -PO-#- -Meter-Replacement- 315/80R22.5 300CUM HT740 0 0 -Date- Time Offset- 315/80R22.5 Life-Expectancy Fuel- Deprec.Val Insp-Date Serv-Date Months Expires Type 0.00 050195 052394 180 052309 D RV%: 0 Radio Lease DT-Type A/C CC --Misc-- Color Key-#-1- Key-#-2- Accident-$ R Y N TAN 0.00 ---Miles-Hours--- Actual -Insurance-- -----Billing---- M/H Beg-FY L-t-D- Meter- -Amt- Charge Code Monthly-Chg Dept: 522000 M 0 28998 28998 0 0 1 0 Site: 42 Comments: BANDIT #6 Downtime: WAYNE CURBTENDER #13381 INSTALLED AT -Eq.Use-Codes- WAYNE ENGINEERING IN IOWA. 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N~~ O O O N N O ~ N fD n O I ~ .- r .- Of ~~ N O M N N O O O O O O O O ~ ~ O O et M ~ ~ ~ N M ~ CO N N ~ f0 M N M ~ O ~ O ~ O a 0 O M ~ ~ O N f~ iD t 0 O N N n N ~ M M ~ N ~ O O I Vf O M ~ M ~ O n rn o r Lei O N ~ ~ O ~ ~ r ~ M (O N O O N O N N N ~ ~ M . - N ~ ~ 0 N O 0 O 000 t f/O co ~ 0 O ~ M ( ~ O 0 O ( ~ t 0 N N ~ ~ M M .- ~ ~ f0 M O O to O O O O O N 00 O0 ~ O O O ~ V ~"~ 0 B O O 0 N ~ M 0 0 ~ ~ t+~ M tf ~ ~ ~ •- ~ ~ N N 0 O O ~ O ~ 0 0 O 0 0 ~ O 0 O M N ~ N O O) O~ ~ 4 7 n W ~ N n M M N ~ N ~ O M ~ 0 O 0 ~ ~ ~ N 0 0 ~ O ( 0 n to O f0 CA OI O O M ~ O) ~ O ~ ~ V' r 0 .- ~ ~ O '- t9 O O O O O (O O O O t0 N O 0 0 0 a0 O O O f`7 r 00 .- ~ t(j ~ ~ f`7 00 OD M M ~ Op O) N t0 ~'.-N n.- r COQ a ~ _ N U C ~ a m w ~ ~ a ~~ • o H c ~ c ~ 5 ¢ C7 o uJ ~~ v a~ ~ o ~ ~ a ~ Q O. U y N O U y C Z O (n N 0) N` 0) tOA C C ~ O G ~03~ ~ ~ N }'~ ~ 01 N N [~ d C O C •= y N V L N U- L l4 Y Y O N N C d .~ O 7 L 0 ~ N ¢ ¢ w w c7 ~ a a ~ o. o. a cn <n > > ~~ D 1 H-/ i~ '1~ 1~ I' DRAFT ~ ~~H~~ ~---- ~~ ',~ ~- ~~~_ i~ ~ ~~ rJ~~i ~s '"> ~ti''+~~~r A ~~ ; ,~, ~.,,~,,r~, f~ err ? , o~ y~~~r /, ,/~ :~~<,4 ~~ R~ AF ~~F _ ~ `mod ~ ~ ~ ~ ~ ~ ~J T Y ~ ~~ L F-- A o ~, UTILITY DEPARTMENT 1838 PROPOSED DESIGN AND CONSTRUCTION STANDARDS FOR SANITARY SEWER FACILITIES TABLE OF CONTENTS SANITARY SEWER DESIGN STANDARDS Section 200.00 APPLICABILITY Section 200.01 GENERAL Section 200.02 DESIGN CRITERIA Section 200.03 STRUCTURAL SANITARY SEWER CONSTRUCTION STANDARDS General Usage Notes Section 200.00 PIPE MATERIALS Section 201.00 SANITARY SEWER CONSTRUCTION Repair Guidelines PAGE NO. 1 2 2-16 16 17 18-20 20-30 30-31 ' SANITARY SEWER DETAIL DRAWINGS DD# TITLE ' " ' O1 OR SMALLER STANDARD MANHOLE FOR PIPE 15 4 02 STRADDLE MANHOLE FOR PIPE 15" OR SMALLER ' 03 OUTSIDE DROP MANHOLE (FOR USE WITH PVC PIPE) 04 MAINLINE OR LATERAL INSIDE DROP MANHOLE OS WATERTIGHT MANHOLE FRAME AND COVER ' 06 SAMPLING STRUCTURE 07 SANITARY SEWER LATERAL ' 08 09 SANITARY SEWER LATERAL FOR DEEP SEWERS COMBINED 6" BY TW0 4" LATERALS 10 PRIVATE SEWER FORCE MAIN TO GRAVITY LATERAL CONN. 11 PVC -FORCE MAIN CLEANOUT ' 12 TRAFFIC BEARING CLEANOUT BOX 12A ALTERNATE TRAFFIC BEARING CLEANOUT BOX 13 STONE BEDDING 14 CONCRETE ENCASED PIPE 15 JOINING DISSIMILAR PIPE 16 CONCRETE PIER ' 17 ANCHOR BLOCK 18 PIPE SUPPORT IN CASING PIPE 19 TYPE 1 MANHOLE VENT -OUT OF RIGHT OF WAY 20 TYPE 2 MANHOLE VENT 21 AUTOMATIC AIR RELEASE ASSEMBLY FOR SEWER FORCE MAIN ' 22 PAVEMENT REPLACEMENT -OPEN CUT ROADWAY 23 SANITARY SEWER ABANDONMENT AT A MANHOLE 24 SANITARY SEWER MANHOLE ABANDONMENT ' 25 SANITARY SEWER EASEMENTS 26 CHAIN LINK FENCE 27 FINE AGGREGATE ' 28 AIR TESTING BACK PRESSURE EQUIVALENCY TABLE 29 AIR TESTING TIME FOR 1 PSI DROP 30 AIR TESTING TIME FOR 0.5 PSI DROP 1 1 u 1 ' SANITARY SEWER DESIGN STANDARDS ` SEC. 200.00 APPLICABILITY ' 1. If public sewer is located within 300 feet of the proposed dwelling/dwellings, the owner is required to ' extend and connect onto the public system. 2. If public sewer is not available, the owner is required to acquire necessary Health Department approval prior to 1 a building permit being issued by County. 3. Sanitary sewers shall be designed to serve all lots, d including lateral connections between the trunk sewer an the property line being served. g Plan approval of any outside jurisdiction involved shall ' . be obtained by the developer prior to plan approval by the County. ' 5. The Virginia Department of Health (VDH) approval is i on required for projects involving any sewer pump stat discharging into a gravity collector or interceptor sewer ' line. 6 A preconstruction conference shall be held on all sewer . projects by Roanoke County Engineering and Inspections ' Department at least one day prior to any construction ' s work being performed. The contractor superintendent/foreman shall also attend this meeting. ' If superintendent/foreman cannot attend, then the hall submit a i ve s developer or contractor's representat that the superintendent/foreman t C ' oun y letter to Roanoke has been informed of items discussed at this meeting. ' SEC. 200.01 GENERAL u 7 i 0 1. Type of Sewers A. The County of Roanoke Sewage System is designed to provide conveyance with total containment. New sewers, extensions, or replacements, not designed to provide total containment for the design period shall not be permitted. B. Under no circumstances shall storm water, surface water, ground water, roof runoff, subsurface drainage or untreated industrial process water be discharged into any public sanitary sewer system. 2. Compliance with Design Criteria The criteria established herein are. minimum requirements for design and review under the County of Roanoke's Subdivision and Land Development Ordinance. This criteria is required in order for the County to comply with the Virginia National Pollutant Discharge Elimination System Permit authorizing the discharge of pollutants, under prescribed conditions, to State waters pursuant to the Virginia Department of Environmental Quality, Regulation 6. SEC. 200.02 DESIGN CRITERIA 1. All sanitary sewer design shall comply with the approved Roanoke County Water and Sewer Master Plan, and Commonwealth of Virginia Sewer Regulations as applicable. 2. The adequacy of the existing sanitary sewer system receiving .flows from the proposed project shall be determined at the preliminary stage to preclude unnecessary revisions to construction plans. The designer shall provide calculations for the sanitary sewer system (on-site and off-site for both existing and proposed conditions as required) to the points of connection to the County sanitary sewer system when requested. 2 1 1 1 1 ii 4. n 5. r Tributary Population Sewerage facilities shall be designed for the estimated ultimate tributary population. Consideration shall be given to domestic, commercial, institutional, and industrial wastes in determining the capacity of the system. The design shall be based on approved estimates of anticipated populations and flows for a period of 50 years hence, or the entire watershed shall be assumed to be completely developed according to the Comprehensive Plan and/or sewer master plan, whichever provides the greater sewerage flow, unless the Utility Director approves otherwise. Sewage Flow A. Determining the average design flow shall be the first step in the sizing of sanitary sewerage systems. Actual design quantities may be substituted for the average design flows, provided supporting data is furnished to and approved by the Utility Director. B. Sewers shall be designed to carry a peak glow when full as determined by applying the appropriate peak flow factor to the average design flow. c. Ventilation of gravity sewer systems shall be provided where continuous watertight sections greater than 1,000 feet in length occur. Location of Sewers and Manholes A. In general, sewer lines and manholes shall be located within legally established public streets or right-of-way wherever possible. If sewers cannot be located in right-of-way or public streets,- then access easements to all <<<anholes, sewer line and laterals shall be provided. 1. Manholes should be located along the centerline of streets when possible but always beyond the spread of stormwater gutter flow. 3 2. Sanitary sewer pipe and manholes shall not be located within the paved portion of privately owned and maintained streets or common driveways without the prior written approval of the Utility Director. This provision does not preclude the crossing of these driveways at generally 90 degrees with a sanitary sewer pipe. 3. The horizontal and vertical separation between sewers and waterlines shall be in accordance with the requirements of Roanoke County's Design and Construction Standards for Water facilities (Section 106.00, Separation of Water Lines and Sanitary Sewers.) 4. Sanitary sewers shall be designed such that they do not create skewed crossings with other utilities with an acute angle of less than 45 degrees, 90 degrees is preferred. where skewed crossings are unavoidable due to existing utilities and involves any pipe larger than 24 inches in diameter, the crossing must be specifically designed and construction details provided. 5. A table of bearings and distances shall be provided on all construction drawings for sanitary sewer construction, in order to accurately locate the utility. The table of bearings and distances is not required on early submissions, but is required prior to final plan approval. The engineer or surveyor will supply cut-sheets for the installation of all sewer systems (see Construction Section 201.01) . 6. .Plan and profile of the sanitary sewer system is required. 7. The deflection angle from the inflow pipe to the outflow pipe at any junction shall not be less than 90 degrees unless approved in writing by the Utility Director. 4 ' 3. A table of lateral Elevations at cleanout invert and minimum building sewer elevations shall be included in plans. Building sewer elevation shall be a minimum of two feet above cleanout invert elevation. B. Proposed sanitary sewers to be publicly maintained t mall not be located within the plane of influence of the building footing and in no case closer than = one-half the required easement width from an ' existing or proposed building. C. Manholes for access to sewer lines shall be ' provided at: 1. At all intersections o~ differing size sewers ' that are 27 inches in diameter or smaller. 2. At all points of change in alignment. ' 3. At all points of change in grade. ~. At the terminal end of the sanitary sewer ' line. ~. At intervals not exceeding 400 feet on all sewers 15 inches in diameter or less and not exceeding 600 feet on all sewers larger thar_ 15 inches in diameter. 5. A sampling manhole will be required for all non-residential users. The sampling manhole may be used in lieu o= the required cleanout at the property/easement line. D. When it is necessary, due to steep slopes, increased velocity or invert elevation differences ' equal- to or greater than 24 inches, a drop connection shall be employed. The maximum d_fference in elevation between the influent and effluent flows within the manhole. itself shall be six inches. The minimum diameter manhole for use with an inside drop connection shall be five feet. Only one inside drop shall be installed per five foot diameter manhole. Two inside drops connections may be made in a six foot diameter manhole. These provisions apply for both sewer main and lateral ' connections. Refer to Detail Drawing DD-04. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 E. Outside drop manhole connections are acceptable for use in Rcanoke County. Refer to Detail Drawing DD- 03. F. Manholes for sewers up to 16 inches in diameter shall not be less than four feet inside diameter (except inside drops, see paragraph D) Manholes for sewers up to 36 inches shall have an inside diameter of not less than five feet. If hydraulic characteristics do not permit use of a four-foot inside diameter manhole, then a five-foot diameter manhole or special manhole detail must be provided. G. When designing new sewers to tie into existing sewers, the connection shall be made by one of the following methods: 1. Connection to an existing manhole. The connection to the existing manhole must be configured so that the invert of the new tie-in is not established lower than the existing bench. 2. New in-line manhole. The new manhole shall be set after removal of the existing pipe and installation of proper bedding material. Refer to Detail Drawing DD-Ol. The invert of the base section shall match tha slope of the removed pipe. The outlet pipe shall be connected to the manhole boot. The inlet connection shall be made with a 6 foot pipe stub connected to the manhole boot and to the existing pipe by a Fernco coupling or approved equal as per Detail Drawing _ DD-15. This method will require pumping of existing flows during installation. Testing shall be by the vacuum test method. 3. Straddle manhole. Straddle manholes may be used for installations not suitable to the above two methods. Refer to Detail Drawing DD-02. Special care shall be taken to make the manhole watertight and to protect the integrity of the existing pipe. The outside of the existing pipe shall be thoroughly cleaned and waterstops installed prior to placing of concrete. All concrete for invert shaping, bench, and base shall be of a single pour. Risers ,and other sections shall not be installed for a minimum of 24 hours after placing concrete. All existing concrete that comes in contact with new concrete shall be etched and have a bonding agent applied. A County inspector must be 6 ' present during installation of all straddle manholes. Testing shall be by the vacuum test ' method. H. All new sanitary sev~rer manholes shall be precast ' concrete in accordance with ASTM-C478 consisting of precast concentric riser reinforced sections, an eccentric conical or flat top section, and a base ' section conforming with the typical manhole as shown in Detail Drawing DD-Ol. ' I. Sewers adjacent to or crossing streams, estuaries, lakes and reservoirs shall be designed, constructed and protected in accordance with requirements of ' the Virginia Department of Health Sewerage Regulations, except that: ' 1. The connection of sanitary sewer lines shall be made only at manholes. The type of material must be the same from manhole to manhole. Connections to existing manholes shall be made by Roanoke County Utility ' Department. 2. Sewer lines crossing streams shall be Class 52 ' Ductile Iron pipe, C900-DR 14 PVC or equivalent and concrete encased. Reference Detail Drawing DD-14. Pipe shall be provided ' with a minimum of one foot of cover over the concrete encasement where the stream is located in rock and three feet minimum cover ' where the stream is located in other materials. The cover requirements may be lessened with the approval of the Utility Director in an area which will not interfere with future improvements to the channel bottom. 3. Sewer lines shall not be located within stormwater management impoundment areas unless ' there is no alternative. -The Utility Director may approve sewer lines within a stormwater management impoundment area only if such sewer ' lines are designed and constructed to site specific conditions that will protect the sewer line for a period of 100 years. 4. Inverted siphons shall not be less than two (2) barrels, with a minimum pipe size of six inches (6) and shall be provided with __ necessary appurtenances for convenient flushing and maintenance; the manholes shall ' be designed to facilitate cleaning; and, in general, sufficient head shall be provided and pipe sizes selected to secure velocities of at - least 3.0 feet per second for average flows. ' The inlet and outlet details shall be arranged so that normal flow is diverted to one (1) ' barrel so that either barrel may be removed for service or cleaning. J. Sewer located in areas of unstable soil conditions ' or other special circumstances may need to be encased in concrete, relocated or re-designed as required by the Utility Director. ' 6. Sanitary Sewer Lateral Cleanouts A. Sanitary sewer cleanouts will be. 1. Located at the property line or sanitary sewer easement line contiguous to the property. Refer to Detail Drawing DD-07. ' 2. A traffic bearing type cleanout box is required if located in pavement areas. Refer to Detail Drawing DD-12. 3. Minimum slope for service lateral shall be 2.08 percent. Maximum slope of service ' lateral shall be 45 degrees within public easements or right-of-ways. ' 7. Minimum Sewer Size No public sanitary sewer main shall be less than eight inches in diameter except for sewer force mains. 1 1 C fl l 8. Hydraulic Criteria The design and determination of sewer size shall be based on the following conditions. A. Sewers shall have a uniform slope and alignment between manholes. B. At all manholes where a smaller diameter sewer discharges into a larger one, the invert of the larger sewer shall be lowered so that the energy gradients of sewers at junction are at the same level. Generally, this condition will be met by placing the 0.8 depth of flow or diameter in each sewer at the same elevation. C. Sewer shall be designed to be free-flowing with the hydraulic grade below the crown and with hydraulic slopes sufficient to provide an average velocity of not less than 2.0 feet per second when running full to maintain cleansing flow. Computations of velocity of flow shall be based on a PVC pipe coefficient of roughness "n" in the Manning formula of n = 0.015. D. In no case shall terminal lines with less than 20 residential connections have a slope of less than one percent unless approved by the Utility Director. E. The maximum permissible velocity occurring with average flow shall be 10 feet per second (before applying peak flow factor). F. Where due to steep grades, velocity exceeds 10 feet per second, and/or where drop manholes are impractical for reduction of velocity, the sewer shall be designed with an abrasion resistant material meeting ASTM or AknvVA specifications approved by the Utility Director and shall be anchored where appropriate. 9 G. In general, the following are minimum slopes in feet per hundred feet to be provided far pipes flowing at full depth to ' one-half of full depth: Sewer Size Minimum Slope in Feet per 100 Beet ' 8 Inch 0.40 10 Inch 0.28 12 Inch 0.22 ' 14 Inch 0.17 15 Inch 0.15 16 Inch 0.14 ' 18 Inch 0.12 21 Inch 0.10 24 Inch 0.08 27 Inch 0.067 t 30 Inch 0.058 36 Inch 0.046 ' ri. Benches in terminal manholes shall be built at a sloe of not less t~~an one inch per foot. ' I. Minimum Permissible Depth All sewer mains ar_d service laterals shall have a minimum cover of three feet (See Construction, Section 201.04 _ipe Installation for more information) . ' J. In general, the maximum allowable depths to inverts of various types and sizes of pipe is dependent on different types of bedding, earth loading and live ' loading. Pipes with less than minimum cover and pipe with cover greater than 18 feet require pipe strength calculations to be submitted with the design. The maximum depth for all types of pipe ' shall be in accordance with manufacturer's specifications and recommendations. ' K. Slo e Anchorage P ' Concrete anchors shall be placed on sanitary sewer lines with grades of 20 percent or greater. Minimum anchorage shall be provided such that anchors are not located over 36 feet center 'to ' center on grades prom 20 to 35 percent. The maximum grade for sanitary sewers shall be 35 percent with anchorage unless otherwise approved in ' writing by the Utility Director. (Refer to Detail Drawings DD-17). ' 10 ' L. In general, the pipe diameter of sewers shall increase continually with increase in tributary ' flow. Where steep slopes would permit the use of reduced pipe size and construction cost savings can be derived, the pipe size may be reduced one size at a manhole; however, appropriate hydraulic ' allowances shall be made for head loss of entry, increased velocity, and the effect of velocity retardation at the lower end where the flow will be ' on a flatter slope. Prior written approval of the Utility Director is required for reduction in line sizes. i ns 9. Sanitary Sewer Force Ma A. The minimum size for force mains shall be four inches except when using grinder pumps. ' B. At pumping capacity, a minimum velocity of two feet per second shall be maintained. C. An air relief shall be placed at the necessary high ' points in the force main to relieve air locking. D. The maximum velocity shall be eight feet per ' second. E. Force mains shall terminate in manholes with its centerline elevation set as to ensure a smooth transition to gravity flow.. The design shall be such as to prevent turbulence. Private force mains shall connect to a cleanout with a drop stack .connection at the right-of-way or easement line. From there the flow shall be gravity into the public system. See Detail Drawing DD-10. ' F. All -pipe used for force mains shall be pressure type with pressure type joints. (PVC SDR 21, CL 600 ' minimal) G. Anchorage shall be provided where deemed necessary by the Utility Director, refer to the Commonwealth ' of Virginia Sewerage Regulations for testing and anchorage guidelines of force main sewers. ' H. The receiving gravity flow sewage system shall be analyzed for adequacy to handle peak force main discharges. I. Locator wire shall be installed with all force main PVC pipe. Refer to Detail Drawing DD-13. Minimum U.S. standard gauge 12. The Utility Director may require heavier gauge wire in depths of greater ,than 6'. 10. Sewage Pump Stations A. Private sewage pump stations (i.e., those stations not accepted into the County sewer inventory and privately maintained) may be approved by the Utility Director under the following conditions. 1. Private sewer pump stations shall meet the construction requirements of the BOLA Code and may only accept flows from private sewer systems limited to: a. Building laterals b. Collector laterals c. Private sewer systems entirely on a single lot of record B. Public sewage pump stations shall be required whenever the pump station accepts flow from more than one lot of record or as required to be revievaed under the Virginia Sewage Regulations. Public sewage pump stations must conform to the following: 1. All public pump stations shall be located on County property. 2. The design criteria and equipment specifications must meet the requirements of the Utility Department and the Virginia Department of Health. 3. The design calculations for the sewage pump station and force main shall be submitted for review. This design shall address: a) design flows from the subdivision and ultimate sewershed b) - force main TDH and velocities c) pump curve d) wetwell size e) holding times in the wetwell and force main relative to septicity f) piping configuration 12 ' g) specifications including electrical h) operating conditions and setting of the pump station between initial and ultimate ' f lows . 4. A minimum of 2 hours of storage at average flow must be provided above the high level ' alarm set point to allow time to respond to a pump station failure. An on-site generator - may be provided in lieu of 2 hours of storage. 5. The entire facility, to include the building lot on which the station is located, must be ' dedicated at no cost to the County. 6. All materials must be new and unused. 7. All pump stations shall be designed with two pumps and be controlled by float switches. Pump controllers shall include provisions for automatic alternation plus backup control of pumps. ' 11. Public sewage pumping stations constructed in the County shall be designed to meet Class I reliability criteria as established by the Commonwealth of Virginia Sewerage ' Regulations. A. Pumping stations should have a minimum 100-foot limited use zone surrounding the pump station. B. All public sewage pump stations shall have an all- weather access road with a minimum width of 10 feet. C. Public sewage pumping stations shall be protected using standard security fence unless otherwise ' approved by the Utility Director. Refer to Detail Drawing DD-26. ' D. Shall have an entrance ladder not subject to corrosion and properly aligned with hatch for each access. ' E. Pumping stations shall have an alarm system with light and battery backup. The alarm system shall ' monitor power failure, high wet well level,, and low level alarm. An automatic dialing mechanism is also required. ' F. Potable water shall be provided to pump station unless otherwise approved by director. ~ ,3 G. Gate valves and check valves shall be installed on force main outside of pump station in valve boxes. H. Pump stations using submersible pumps shall have provisions for pumps to slide freely on guide rails to allow for easy removal and installation. Guide rail bracing shall be provided at the midpoint of ' each ten foot length of guide rails. I. Wet well platforms may be required for submersible systems 10 feet deep or greater. J. Stations should be designed to not utilize long ' stem valves if at all possible. K. Float switches shall be installed to operate free of the pumps arld guide rails. L. Operations and maintenance manuals and shop drawings shall be submitted for all electrical and mechanical ' equipment including complete manufacturer's parts lists and wiring diagrams. ' M. Electrical Requirements: 1. Pumps 5 horsepower and above shall be 3 phase. Where 3 phase is available, pumps larger than ' 3 horsepower shall be 3 phase. 2. Three phase pumps shall have phase protection on individual phases. Three phase pumps shall have an individual poly-phase starter. 3. All pumps shall be controlled by starters and ' have individual HOA switches with test and run lights. ' 4. Starters shall be sized one size larger than ,horsepower required. Heaters shall be sized for actual current load. 5. Leakage sensors for indication and protection of fluids in stator housing shall be installed. ' 6. A hour run meter shall be provided for each pump motor. ' 7. All control circuits shall be a maximum, of 120 volts. 8. Electrical service shall be provided with ' secondary surge arresters. ' 14 L 1 1 9. All electrical wiring shall be copper, placed in conduit, and have markers at all wire terminations. 10. Electrical panel shall have a minimum of 12 circuits. 11. At least one 20 amp GFI circuit shall be provided. 12. A 175W dusk to dawn mercury vapor light shall be provided 10' above the ground at all outdoor electrical equipment. 13. A non-automatic transfer switch shall be installed on the-load side of the service disconnect. The switch shall be rated the same as or higher than the service disconnect. 14. All wiring, electrical equipment and installation shall meet the requirements of the current National Electrical Code. All areas to be considered wet locations. 15. Electrical junction boxes and other accessories shall be easily accessible. 12. Public Easements A. Sanitary sewer mains may be constructed on private property provided that the owner has duly recorded a public easement adequate for the proper installation, maintenance, operation or removal of the sewage facilities. The owner shall have recorded easements from all parties possessing or having legal interest in the property. 1. Public easement width shall be determined based on a one-to-one side slope measured from the outside edge of pipe extending from the invert of the pipe at its lowest point below proposed grade between manholes and rour_ded up to the nearest foot. See Detail Drawing DD-25. 2. The minimum public easement width for sanitary sewers shall be 20 feet. 3. Increased/decreased public easement widths may be required by the Utility Director for unusual situations or circumstances. 15 B. No privately owned permanent structure or landscaping other than shrubs shall be permitted within a public easement. Any damage to shrubs that are located within the easement that may be caused by the legal use of the easement by the County shall remain with the property owner. C. Where deemed necessary by the Director, and in order to ensure maximum utilization of public sanitary sewer systems, it will be required that appropriate public easements be provided to adjacent properties for access or extension of said public sewer system. SEC. 200.03 STRUCTURAL 1. General The structural design of sewers shall conform with the methods set forth in the ASCE Manual No. 37, for the Design and Construction of Sanitary and Storm Sewers, except as modified hereafter. 16 SANITARY SEWER GENERAL USAGE CONSTRUCTION 1. This Manual shall be read, interpreted, and applied in conjunction with the Zoning Ordinance and the Land Development and Subdivision Regulations. 2. As used in this Manual, unless obvious construction of the wording indicates otherwise, words used in the present tense include the future tense; words in the singular number include the plural number; and words in the plural number include the singular number. 3. Words in the masculine gender include the feminine. 4. "Shall" is mandatory. 5. "May" is permissive at the discretion of the Utility Director. 6. "Development" when used alone shall mean subdivisions or development plans. 17 200.00 PIPE MATERIALS SANITARY SEWER C i 1 ~' 1 SECTION 200.00 A. Bedding: All pipe (PVC, and ductile iron) up to and including .eighteen inch (18") shall be bedded in compacted granular material and compacted granular bedding shall extend to the spring line of the pipe barrel. The granular material shall be well-graded crushed stone meeting the requirements of VDOT gradation 57 or 67 stone. Bedding for pipe larger than eighteen inches (18") shall be designed on an individual basis and approved by the Utility Director. See Detail Drawing DD- 13. B. Pipe Material Selection: The pipe materials listed hereunder have been approved for use in Roanoke County. However, the acceptability of specific pipe material for use within a specific soil type or condition shall be determined by the Utility Director on an individual basis at the time of design review of the plans, necessitating that prospective developers/builders or their engineers contact the Utility Director directly to ascertain the specific pipe material requirements. The type or types of pipe allowable for use on any specific project shall be shown on the approved construction plans. 1. Ductile Iron Pipe: Ductile iron pipe shall be centrifugally cast manufactured in accordance with ANSI Specification A21.51, latest revision, and shall be cement mortar lined in accordance with ANSI Specification A21.4-80. Slip joint or mechanical joint pipe shall be used for gravity sewers. Slip joint pipe shall be designed in accordance with ANSI standard A21-50 and specified according to ANSI standard A21-11. Class 51 pipe shall be minimum strength used in all sewer applications, where ductile iron pipe is specified, unless otherwise approved by the Utility Director. Gaskets shall be furnished by the manufacturer and installed according to his recommendations. Ductile iron pipe shall be used in exposed pipe installations, and where approved by the Utility Director when other pipe materials are subject to crushing. 18 ' 2. Polyvi~l Chloride (PVC): PVC sewer pipe shall be manufactured in accordance with ASTM Designation 3034-77 (SDR 35) Gravity sewer pipe shall be ' unplasticized polyvinyl chloride with integral rubber ring wall bell and spigot joints furnished in 12.5' and 20' nominal lengths. Installation of ' PVC gravity sewer pipe and fittings shall be in accordance with ASTM Designation 2321 and manufacturer's recommendations. PVC sewer pipe shall be stored in accordance with manufacturer's ' recommendations on flat, even surfaces and shall remain racked on the pallets as delivered to the job site until such time as the trench is ready for ' placement of the pipe; i.e. PVC pipe shall not be strung out on the job site in excess of one days work. The Utility Director may required additional ' strength PVC pipe including SDR-26, SDR-21, DR-18, or concrete encasement of SDR-35, or both where depth exceeds eighteen (18') feet and where additional protection is required for protection of ' the pipe.. 3. Polyvinyl Chloride (Ribbed Pipe): Ultra-Rib and Perma-Loc pipe meeting ASTM F-794 with a stiffness ' factor of 46 may be used. Installation of both shall be in strict compliance with the ' manufacturer's written instructions. All fittings used shall be designed specifically for the pipe used and be approved for use by the same manufacturer of the pipe. ' C. Service Connections: Polyvinyl chloride (PVC) sewer pipe conforming to ASTM Designation 3034-77 (SDR-35); or Schedule 40 PVC pipe conforming to ASTM Designation 1785- ' 76 shall be used between the sewer main and the cleanout . The PVC SDR 35 joints shall be made with bonded-in-bell elastomeric seal. The schedule 40 PVC joints shall be ' made with a solvent weld bell and spigot joint using PVC pipe cleaner and glue as supplied by the manufacturer. SDR-21 pipe shall be used where additional strength pipe ' is required. No-hub pipe shall not be permitted. There -shall be no bends in service line from main to cleanout except as indicated on Detail Drawing DD-08. ' D. Air Release Valve: Force main air release valve shall be Crispin Model S20 or equal with a 1/2" Orifice, vacuum check valve, 2" screened inlet and with backflushing ' attachment. Refer to Detail Drawing DD-21. E. pH Determinations: Pipe selected on a basis of pH shall be verified by the Utility Director. ~ .s F. There shall be no change in pipe size and/or material from manhole to manhole unless approved in writing by the Utility Director. 201.00 SANITARY SEWER CONSTRUCTION 201.01 General Requirement: All construction of sanitary sewer mains and appurtenances in Roanoke County shall be in strict accordance with plans and specifications as approved by the Utility Director. All materials shall be new and unused. Prior to the construction of the approved sanitary sewer, the developer's engineer or surveyor shall place adequate line and grade stakes in order that the sanitary sewer and appurtenances may be constructed in accordance with the approved plans. The engineer or surveyor shall then prepare legible cut ' sheets at all manholes and midpoints of the pipe between the manholes indicating all pertinent construction data to include sewer service connection locations, concrete encasement or cradle, manhole invert and top (frame and cover elevations. Three (3) sets ' of all cut sheets shall be submitted to the Engineering & Inspections Department for review. ' If any deviation is contemplated in the location or line grade of any sewer, structure or appurtenance from the approved plans, a revision of the plans showing the proposed deviation must ' be submitted to the Utility Director for review and approval before the changes are constructed. The Design Engineer of Record must concur in any revision of the plan. Minor field changes may be made with the approval of the Roanoke County field inspector. ' 201.02 Excavation: Excavation shall conform to the lines and grades shown on the plans. The width of excavation for trenches shall be a minimum of 24" plus the outside diameter of the pipe. Excavation shall not be carried below the established grades and any excavation below the required level shall be backfilled with ' suitable bedding material and thoroughly compacted. The contractor shall do all sheeting, bracing, and shoring necessary to perform the work, to protect all excavations as .required under Virginia OSHA Regulations. Compliance with the provisions of the Overhead ' High Voltage Line Safety Act is required. Dewatering equipment shall be sized to maintain the ' trench in a satisfactory condition for pipe laying. Pipe laying will be permitted only where the depth of water is maintained below the bedding material. Bedding material shall not be placed on ' unstable trench material. Not more than one hundred fifty feet (150') of trench shall be opened in advance of the completed pipe laying. The ' trench walls shall be protected in accordance with current OSHA regulations. Excavation at manholes and similar structures shall ~ _~ 0 ii i~ be sufficient to have a -~~inimum of eighteen inches (18") in the clear between their outer surface and the embankment or sheeting. All blasting operations must be in accordance with existing ordinances and regulations. Where excavation is made in fractured rock or boulde-~s, no rock shall remain nearer than six inches (6") of any part of the sewer pipe when laid, nor shall rock project beyond the lines and grades of masonry structures. No blasting shall be done J;ithin forty feet (40') of a tested or completed sewer unless ot'_~erwise approved by the Utility Director. The ends of sewers adjacent to blasting shall be covered to avoid receiving debris. Wherever the foundation material is unsuitable, it shall be excavated to a stable foundation and granular material, VDOT stone type 21 or 21A unless otherwise approved by the Utility Director, shall be placed in six inch (6") layers and compacted until the trench bottom .as been stabilized. Then the standard granular bedding material shall be placed as heretofore specified. All materials excavated but not used in backfill shall be properly removed and disposed of by contractor in a location approved by the Department of Engineering and Inspections. 201.03 Backfill: Backfill shall begin at the top of the standard granular bedding and shall be placed in six inch (6")layers and thoroughly tamped to ninety-five percent (950) of the maximum theoretical density as determined by a standard proctor on the material until the top of the pipe has a minimum cover of one foot (1') The remai«der of the backfill shall be in two foot (2') layers and shall be thoroughly tamped to 90% of the maximum theoretical density as determined by a standard proctor on the material. Testing shall~ce performed by an independent laboratory at the developer's expense. The minimum testing shall be one test per job or 1000 feet. Location of test will be at the discretion of the Roanoke County field inspector. The contractor will be responsible for correcting any areas that fail, and retesting will be required. If the County representative requires additional tests, the responsibility of payment for testing will be based upon the test results. Backfill material shall be free of perishable material, frozen clods, sticky masses of clay and other unsuitable matter. Rock pieces larger than one inch (1") shall not be used in the backfill which is within two feet (2') of the pipe. No rock over 5" in its greatest dimension shall be used in any backfill. Manholes and cleanouts shall be backfilled in the same manner as the sewer pipe. Backfill material shall not be dropped directly on the pipe from a height greater than three feet (3')' ' shall be Virginia Drawing Backfill and replacement in existing or proposed roads executed in full accordance with the requirements of the Department of Transportation Standards. Reference Detail DD-22. 21 ' 201.04 Pipe Installation: All sewer mains and service laterals shall have a minimum of three feet (3') of cover as measured from top of pipe to finish grade. The Utility Director may require ' additional cover as needed for pipe protection. Sewers which have a depth of cover less than three feet (3') shall be approved and installed as per Utility Director's written instructions. All pipe ' and fittings shall be carefully handled with non-metallic slings or other devices to prevent damage to protective coatings or joints. Lifting equipment shall be satisfactorily rated to handle the pipe sizes used. Pipe shall not be dumped or dropped into trench. Each ' section of pipe shall be thoroughly inspected for defects before being lowered into the trench. Pipe shall be laid true to line and grade with bells upstream and shall be jointed together such that ' the completed pipe will-have a smooth invert. Pipe shall be pushed home by hand. The use of equipment (i.e., backhoe) will not be permitted. The cutting of pipe shall be performed by sawing. The ' standard bedding shall be shaped to the curvature of the bell. The ends of the pipe shall be cleaned so that proper joints can be made. As the work progresses, the interior of the pipe shall be cleared of dirt, cement, or other material. Except as required for ' use of a laser level, the exposed end of all pipe and fittings shall be fully closed to prevent earth, water or other substances from entering the pipe. The trench shall be completely backfilled at the end of each work day or protected as according to the current OSHA Regulations. When new pipe is tied into an existing manhole, the new pipe shall be plugged with a standard sewer plug ' by the Utility Department and shall remain plugged until all the new line(s) that will flow to the existing manhole have been completed, tested, and accepted. ' 201.05 Service Connections: SDR 35 or schedule 40 PVC pipe connections to the sewer main shall be made by means of a commercially manufactured tee, tee-wye, or wye branch. Pipe material shall be of same type to and including cleanout stack. All ' taps to an existing manhole or sewer main will be performed by Roanoke County Utility .Departmen t. A minimum of 2 working days notification is required by the Utility Department to schedule ' sewer taps. Sewer service line shall be four inches (4") minimum for residential service and six inches (6") minimum for non-residential service. Sewer cleanouts shall be the same size as the service line and shall be installed per Detail Drawing DD-07, DD-08, and DD-09. Additional sections of pipe shall be installed behind cleanout as indicated on detail drawings in order to prevent conflict with other utilities generally located in this area. ' All non-residential facilities shall install a sampling manhole on the service line. Manholes should be installed at property line in lieu of cleanout or between the cleanout at ' property line and the facility. Sampling manholes shall be tested DD 06 i il by either vacuum or exfiltration methods. - . Draw ng See Deta 22 ' Sewer service connections from the sewer main to the cleanout shall be installed with the same care as the sewer main. Proper excavation, slope of pipe and standard granular bedding ' shall be provided throughout. All gravity sewer mains and service laterals shall be air tested. For air testing procedures see Section 201.08. All sewer service connections or portions of sewer ' service connections outside of the public right-of-way or sewer easement shall be privately owned and maintained. No connections shall be made to the vertical portion of a cleanout except for private force main connections. 201.05.1 Traps/Separators: Grease traps, volatile liquid separators, or other such devices may be required by the Utility Director on non-residential facilities where, due to the nature of their operation, it is deemed necessary. The grease trap or ' volatile liquid separator is to be located externally in a manner so that all discharges from the kitchen plumbing except garbage grinders, pass through the grease trap or volatile liquid separator ' prior to entering the sanitary sewer; all other domestic waste water shall by-pass the grease trap. The grease trap or volatile liquid separator designs shall be reviewed on an individual basis during the plan review process. A minimum capacity of 500 gallons or 20 minutes of peak flow storage shall be provided per each grease trap. Adequate access for inspection and maintenance of the grease trap or volatile. liquid separator is to be provided. The owner of the facility served by a grease trap or volatile liquid separator shall be responsible for its proper operation and maintenance. ' 201.06 Manholes: Only precast manhole sections shall be used. Manholes shall be constructed with manhole frames, covers and steps. The frames and covers shall be Dewey Brothers, Inc., MH- ' RCR-3000W watertight in non-paved areas and shall be Dewey Brothers, inc. MH-RCR-3000 EC WT watertight in paved areas, and Dewey Brothers MH-RCR 3000 W in areas not subject to flooding or ' surface drainage. A nut and washer shall be installed on the threaded rods above and below the frame flange to facilitate minor elevations adjustments. The adjustment space between the bottom of the frame and the top of the manhole section shall be formed and ' filled with 3000 psi concrete. Refer to Detail Drawing DD-05. Casting shall be the best quality tough, gray iron, free from defects, blow holes, and other imperfections and shall meet the ' requirements of ASTM Designation A-48, Class 20. The castings shall be sound, free to form and thickness, cleaned by means of sand blast and neatly finished. The material bearing surfaces shall be machine ground and finished to insure satisfactory seating. Covers shall have the words "Sanitary Sewer" cast into the top. Castings shall receive one coat of black asphaltum paint at the factory. Manhole vents shall be installed at location shown ' on approved plan and as per Detail Drawings DD-19 and DD-20. Change in location must be approved by Director. ' 23 Covers shall be furnished with means of lifting. Covers that rock under normal load, or will not seat will be rejected. Frames shall be bolt-down type, with butyl mastic sealer placed between frame and manhole. Mortar will not be permitted. Steps for manholes shall be made of fiberglass construction, cast iron, or steel and shall have a plastic coating. Steps shall be spaced 16 inches (16") apart. The first step shall be within 12 inches (12") of the cover. The bottom step shall be within 24 inches (24") of the bottom of the manhole. Precast concrete manholes shall consist of precast reinforced concrete sections, an eccentric conical section and a standard base section with po~~red uniform bottom inverts. Where soil conditions dictate their use, expanded base section, extending a minimum of four inches (4") and a maximum of eight inches (8") beyond the outside vertical wall (riser section) of the manhole shall be used. Manhole shall be installed with steps vertically aligned over the manhole bench. ' Flat top manholes can be used only with approval of Utility Director. Access hole in flat top manhole section to be centered over manhole steps. ' The precast base section shall be installed on a compacted stabilized foundation of a stone bedding material foundation prepared similar to that required for the proper ' installation of the adjacent sewer as described elsewhere in these specifications. The precast manhole sections shall be manufactured in ac- ' cordance with ASTM Designation C478, latest revision. Each section shall have not more than two (2) holes for the purpose of handling and setting. These holes shall be tapered and shall be plugged ' with rubber stoppers and an approved non-shrink grout after installation. A cold applied butyl mastic joint sealer manufactured specifically for the purpose shall be used to make a watertight ' joint between manhole sections and/or grade rings. Mortared joints are not permitted. All new manholes shall have pre-cast concrete inverts except for straddle manholes. All straddle manholes and field-constructed inverts shall be made with ready mix (3000 psi) ' concrete. Standard manhole drop connections shall be installed ' where indicated on the drawing. Drop connections shall conform to Detail Drawing DD-03 or DD-04. ' The invert channels of the manhole shall be smooth and semi-circular in shape conforming to the inside of the adjacent sewer section. Changes in direction of flow shall be made with a smooth curve of as large a radius as the size of the manhole will ' permit. Invert benches shall be constructed of ready mix concrete (3000 psi) over the entire existing bench. 7 24 1 i ~~ C i The invert channel shall be at least 0.75 times the dia~,~eter of the pipe in depth. The minimum difference in elevation of inverts of incoming and outgoing pipes shall be 0.10 feet. Where grade zings are required to meet specified grade, the maximum height/thickness and minimum number of rings shall be used. Cone sections with matched grade rings shall be predrilled to accept threaded rod installation. Refer to Detail Drawings DD- O1. 20_.07 Pipe Connection At Manholes: All new manholes shall be sunolied with an approved flexible boot connection suitable for specified pipe and manhole. All rubber boots for 8 inch (8") diameter pipe shall have a maximum flexibility of 24o in any direction from center. Boot flexibility for pipe sizes larger than 8 inch (8") shall be per the manufacturer's recommendations. Twenty inch (20").and larger pipe connections shall have the first joint located four feet (4' ) from the inside face of the manhole.Flexible joint manhole connection shall be as manufactured by Press-Seal Gasket Corporation, Fort Wayne, IN; or approved equal. A. Manhole to pipe installation procedures shall be as follows: (1) After manhole has been set to line and grade, inspect flexible connector boot for damage and clean out inside of boot. Clean surface of pipe barrel to be installed. (2) Insert pipe into connector boot until end of pipe breaks plane of manhole wall and flush with manhole invert. Position pipe in center of connector. (3) Install take-up clamp(s) in groove(s) at pipe receiving end of boot and tighten clamps to 60 in/lbs. of torque PRIOR to adjusting pipe to desired angle of deflection. (4) After desired deflection angle of pipe has been achieved, install bedding and backfill material in accordance with Section 200.00, Paragraph A and Section 201.03 of these Construction Standards. Precast manhole sections shall be manufactured for the specified size, angle and number of pipe connections required. Field modification or abandonment of any part of a precast manhole will not be permitted without written approval of the Utility Director. Any approved field modification(s) or repairs shall be performed by a qualified person(s) approved by the manufacturer. 25 L ii The inside of manholes (walls, steps, invert, pipe connections, benches, frame and cover shall be kept clean and free of dirt, stone, mastic, trash and construction materials. Manholes shall be cleaned prior to testing. The abandonment of manholes and sewer lines shall be performed in accordance with Detailed Drawings DD-23 and DD-24. A rubber water stop shall be used around pipe at manhole connection of straddle manhole. Refer Detail Drawing DD-02. 201.07.A Manhole Reconstruction: The principal materials to be used in this work shall be those salvaged. Reconstruction of sewer item(s) shall be with the same type of material used in original construction, unless otherwise instructed by the Utility Director. ' The suitability of all existing material for salvage or reuse will be determined by the project inspector. All salvaged materials used for the resetting, relaying, ' adjustment, modification, or relocation of the item specified shall conform to the requirements of the applicable section(s) for the items of the same character and type. Salvaged materials shall be ' in good working condition, which shall include cleaning, repainting and refinishing to approximate original condition. ' All material which has been designated for salvage shall be carefully removed, dismantled, cleaned, and stockpiled in areas where such materials or items will not be damaged or shall be delivered to a storage area, designated on the plans or by the ' Utility Director. The Utility Director may, prior to such stockpiling or storage of materials, declare the material or items -unfit for further use and order its disposal. The Contractor shall dispose of all material declared unsuitable for salvage or reuse in an approved waste area. ' All items designated for reuse, relocation, relaying, adjustment, modification, or installation shall be installed in accordance with the plans, applicable sections of the specifications, or as specified by the Utility Director. t ' 201.07.B Hydraulic Cement Mortar and Gravel: Cement mortar and grout shall consist of a mixture of hydraulic cement, fine aggregate, water and admixture as specified herein. ' (a) Cement shall be Portland Cement Type I or II. (b) Fine Aggregate Grade C shall be used. Reference ' Detail Drawings DD-27. 26 C ' (c) Water used with cement or lime shall be clean, clear, and free of oil, acid, salt, alkali, organic matter or other deleterious substances. ' (d) Admixtures shall conform to Section 217 of VDOT Specifications. ' Hydraulic cement mortar and grout .shall contain from 3 to 7 percent entrained air. Air entrained cement may be used in lieu of plain cement and air entraining admixture. Mortar and grout ' shall be mixed with a minimum amount of water necessary to obtain the required consistency. Mortar and grout shall be properly cured and protected for not less than three (3) days. ' (a) Cement Mortar shall consist of one part hydraulic cement, 2 1/2 parts fine aggregate by weight and ' sufficient water to produce a stiff mix. Grade C Fine Aggregate shall be used. (b) Non-Shrink Mortar shall consist of one part ' hydraulic cement, 2 1/2 parts fine aggregate by weight, a set retarder or other admixture which will reduce the amount of required mixing water and ' sufficient water to produce a stiff mix. Grade C Fine Aggregate shall be used. (c) Cement Grout shall consist of one part hydraulic ' cement, 2 parts fine aggregate by weight and sufficient water to produce a free flowing mix. Grade A Fine Aggregate shall be used. (d) High Strength Grout and Mortar shall consist of a prepackaged, non-shrink hydraulic cement mixture ' with a 7-day compressive strength of at least 4,000 psi when tested in accordance with ASTM C109 and with a 7-day bond strength of at least 1,000 psi ' when tested in accordance with VTM-41 except that epoxy will not be used to develop the bond. 201.08 Acceptance Tests: Sewers will be inspected to determine if any deviation from line and grade have occurred . The pipe alignment will be checked by illuminating the interior of the pipe. If the pipe shows poor alignment, displaced pipe, or any defect, ' including a visible leak, the defect shall be corrected before leak testing of the pipe. All sewer lines are subject to internal inspection and testing by closed circuit TV at the Utility ' Director's discretion. ' Air testing shall be used, test methods and accepta_~ility criteria shall be in accordance with the Uni-Bell low pressure air test. Air testing of gravity lines shall be required for ate= types ' of pipe materials. A. Manhole Acceptance Tests ' Manholes, including frame, shall be tested by -Vacuum testing from the top of the frame. Inflatable stoppers s~:all be used to plug all lines into and out of the manhole beinc jested ' including any vent line. The stoppers shall be positioned in the lines far enough from the manhole to insure testing to these por- tions of the lines not air tested. Vacuum tests shall be made with ' a vacuum of 10" Hg. The time for the vacuum to drop from 1G" to 9" of Hg must be greater than 60 secor_ds. ' The Contractors will furnish weirs, stand pipes, pipe plugs, water, pressure gauges, stop watches, air compressor,-Tacuum pump, hose and such materials and assistance as required to Uerform these tests. All acceptance tests shall be conducted :may the contractor in the presence of a County Inspector. Acceptance -tests shall not be made until the sanitary ' sewer, manholes and proposed sewer service connections, as s~:own on the approved sewer plans, have been installed, the sewer trenches (including manholes and cleanout stacks) backfilled and coTM:z~acted to finished sub-grade. ' The Contractor shall schedule all acce tance toss with P the project inspector at least forty-eight (48) hours in advance. ' Each section of completed sewer shall be tested from mar__ole to manhole. No sewers or sewer service connections are ~.o be excluded from this testing procedure. ' B. Sewer Pipe Testing Procedures ' Whenever it has been necessary to construct underdrains or place gravel under pipe lines in order to dewater the trench during construction of the sewers, the acceptance test will not be made until any pumps (which have been used in the dewatering tirocess) ' have been disconnected. The test procedure shall be conducted in the following manner for pipes less than 36" in diameter: (Vacuum tests of manholes is generally the inverse of the low pressure air test of ' sewer lines.) 1 ~ .a C. Low Pressure Air Testing Procedure: 1. The Contractor shall thoroughly clean and remove all debris, silt, earth or other materials from the sewer prior to acceptance testing. 2. Test plugs shall be supplied and installed by the Contractor. Test gauges used in the air test procedure shall have a range of zero to ten psi and shall be calibrated in divisions of 0.10 pounds per square inch and have an accuracy of plus or minus one percent. Test gauges shall be calibrated at least once a year and the date and results displayed cn the equipment including date of calibration. Calibrations need to be certified by an independent testing lab. Test gauges shall be located outside of manhole during testing. 3. If the pipe to be tested is expected to be below the ground water table, the Contractor shall either: a) Install a small diameter perforated vertical pipe from invert elevation of the sewer to the surface prior to backf i lli ng; or b) Insert a pipe probe by boring or driving into the backfilling material adjacent to the i :evert elevation of the pipe, and determine the depth of the ground water level above the pipe invert immediately prior to acceptance testing the sewer. All gauge pressures in the test shall be increased by the amount of phis back pressure due to ground water over the invert of the pipe. (Refer to Back Pressure Equivalency Table of Detail Drawir_g DD- 28) . 4. The Contractor shall add air slowly to the portion of the pipe under test until the internal air pressure is raised to 4.0 psi gauge plus the ground water pressure. 5. As a safety precaution, no one shall be allowed in the manhole after the air pressure is increased in the sewer line. If the inspector suspects that the test plug may be leaking, the pressure first shall be relieved before any adjustments are made to eliminate air leakage at the plug. 29 ' 6. The Contractor shall allow the air temperature to stabilize for at least two (2) minutes with the ' pipe subjected to an internal pressure of 4.0 psi by adding. only the amount of air to maintain the " pressure. ' 7. After the temperature stabilization, the test will begin. If the internal air pressure decreases, the time required for the pressure to drop from 3.5 to ' 3.0 and 2.5 psi gauge will be observed and recorded.. The time interval shall be compared with the established standards in accordance with Detail ' Drawing DD-29 or DD-30 for time and length for various diameters of the sewer. All pipes 15 inches or less in diameter shall be tested for a pressure ' drop of 1.0 psi gauge. Repair Guidelines A. Prior approval of the Utility Director is required for repairing damaged concrete sanitary sewer pipe. 1. Maximum repairable size hole above the spring line shall be three inches in diameter. It shall be repaired using a repair coupling. The coupling ' shall extend a minimum of six inches beyond the edge of damage. Only one repair coupling is allowed between new manholes. 2. All other damage (i.e., cracks, holes in pipe line, or crushed pipe) shall be repaired by replacement of the damaged section. To repair this type of ' damage, vertical plane cuts shall be made a minimum of one foot beyond the extremity of the damaged section. A replacement section shall then be ' installed such that the joint gap at either end shall be no more than one-eighth of an inch. The replacement section will then be clamped. If damage is in joint at manhole, then the entire '. joint shall be replaced. 3. All clamps shall be full circle and made of ' stainless steel and have a minimum width of 12 inches. ' 4. All excavation shall be done to afford proper protection to the line while the repair is made. 5. Location of sanitary sewer pipe repairs will be made part of the as-built records. ' 30 i~ ' 6. Location of each repair will be measured from the manhole on each side of the repair. ' 7. The type of repair situation will be noted. ` 8. When-pipe is required to be removed and replaced, ' the location of the repair clamps used will be noted on the as-built plans. _ 9. The Department of Engineering and Inspections shall ' be notified 48 hours in advance of making repairs so an inspector can be scheduled. Corrections made without notification will not be accepted. ' A. The County shall be responsible for informing the owner/developer as to the approved method of repair. ' 201.09 Testing Sewer Force Mains: Sewer force mains shall be hydrostatic tested at 1500 of the designed operating pressure for 30 minutes. Allowable leakage will be as established for water ' pipe lines in the Roanoke County Water Design and Construction Standards. i~ i~ September 20, 1995 ~ ~, ' LIST OF DETAIL DRAWINGS ' DD# Title 01 4' Standard Manhole for Pipe 15" or Smaller 02 Straddle Manhole for Pipe 15" or Smaller 03 Outside Drop Manhole (For Use with PVC Pipe) 04 Mainline or Lateral Inside Drop Manhole 05 Watertight Manhole Frame and Cover ' 06 Sampling Structure 07 Sanitary Sewer Lateral 08 Sanitary Sewer Lateral for Deep Sewers ' 09 Combined 6" by Two 4" Laterals 10 Private Sewer Force Main to Gravity Lateral Conn. 11 PVC - Force Main Cleanout 12 Traffic Bearing Cleanout Box ' 12A Alternate Traffic Bearing Cleanout Box 13 Stone Bedding 14 Concrete Encased Pipe ' 15 Joining Dissimilar Pipe 16 Concrete Pier 17 Anchor Block ' 18 Pipe Support in Casing Pipe 19 Type 1 Manhole Vent - Out of Right of Way • 20 Type 2 Manhole Vent 21 Automatic Air Release Assembly for Sewer Force Main ' 22 Pavement Replacement - Open Cut Roadway 23 Sanitary Sewer Abandonment at a Manhole 24 Sanitary Sewer Manhole Abandonment ' 25 Sanitary Sewer Easements 26 Chain Link Fence 27 Fine Aggregate 28 Air Testing Back Pressure Equivalency Table 29 Air Testing Time for 1 PSI Drop 30 Air Testing Time for 0.5 PSI Drop l I~ 32 ROANOi~E~ COtJN`~Y ROANOIiE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STAI~~DARDS NGTES~ 1. ALL MANHOLE FRAMES AND COVERS SHALL BE DEWEY ~RGTHERS, INC. MH-2CR-3000W IN NON-PAVED AREAS REQUIRING WATERTIGHT FP.AME & CG'JEP.S Af4II MH-RCR-3;~~EC-WT IN PAVED~AP,EAS, GR APPP.GVED EQUAL. 2. STEPS TG BE VERTICALLY ALi':ED. 3. THE FRAME AND COVER SHALL BE PROPERLY ^LIGNED k'ITH THE 2 FGGF CPENi"Jfi GF THE MANHOLE STRUCTURE AND BGLTED IN PLACE. 4. ALL SAMPLING MANHGLES SHALL Bc CONSTP.UCTED AS PER MANHGLE DETAILS. 1:-E'J NECESSARY, THE FLAT TOP MANHGLE t<Ay B- ~Li?STITUTED. 11ITH ECCENTRIC OPENING AT STEPS. PJLESS STEEL BAND IBLE BOOT INVEP.TS WILL BE THE SAME SIZE AS THE PIPE AND SUF- F1CIENT SIZE Fpk PLUGS AND TESTING EQUIPMENT, XIBLE BGOT itJLESS STEEL BAND JT MATERIAL <N[J MORTAR) __ .-_^i F&C Ai~D M. H. TOr" APJ~ ~=-'.eEEN G°ADE RINGS --i/4` THREADED RQDS 2. ac' ~, I f ~~~,RADE RING IF NECESSARY -~'1~ 1. GO' N~AX. a'tnlN.~ VARIES JT rt~-ERIAL CNO MORTAF S-EP SHALL BE ALr ?~=NED VERTICALL MINIMUM SLOPE SERVICE CGNNECTIDN FGR 4'=1/4' PER 1' 8 6'=1/8' PER 1' ~ ~ SLOPE I' PER 1' STAINL ESS STEEL / 1 BAND / ~ i ._// I+- 4.00' FLEXIBLE EGGT SERVICE C^NNECTI^N REVISIONS N0. DATE ORIGINAL 09/20/95 ----" " I - I VARIES 00' 2 . VARIES A ~ ' A 1.33 LMAx VARIES SLUPE 1~ ?ER 1' _f~ l i VARIES ~.`- 4. 0 0' -'a L 8' MIN. 6' MIN, STONE BASE J;57, OR EQUIVALENT C^NCENTRIC N~ANH^LE WITH PRECAST INVERT 4' STANDARD MANHOLE FAR PIPE 15" GR SMALLER DRAWING DD-01 SECTi^N A-A ROA\TOKE~ COUNTZ' ROAN®KE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS . ~\ IJ'uTES~ I 1. ALL MANHOLE FRAMES AND COVERS SHALL BE DEWEY BROTHERS, INC. MH-RCR-3000W 18" ', IN NON-PAVED AP,EAS AND MH-RCR-3000EC WT IN PAVED AREAS. I. P. STEPS T^ BE VEP,TICALLY ALIGNED. ~~ i • "s. THE ENTIRE MANHOLE STRUCTURE INCLUDING FRAME AND COVER SHALL BE INSTALLED BE- FORE CUTTING THE TOP ^F THE SEWEP. PIPE iN THE MANHOLE. ROANOKE COUNTY PERSON- NEL T^ BE PRESENT DURING INSTALLATION. / ` 0~ 4. THE FRAME AND COVER SHALL BE PROPERLY Y/ ALIGNED WITH THE 2 FOOT ^PENING OF THE MANHOLE STRUCTUPE AND BOLTED IN PLACE. ~~~.. 5. RISER AND OTHER SECTIONS SHALL NOT BE -~ .4 •. -~ . INSTALLED FOR A MItJIMUM ^F 24 MOORS AFTER POURING OF ~ASE,HENCH, & INVERT. ,I INVERTS WILL BE THE SAME SIZE AS THE PIPE AND -EST- ING EQUIPMENT. JT MATERIAL <N^ MORTAR) BETWEEN F&C AND M.H. TOP AND GRADE RINGS, JT MATERI-AL CN^ MORT 8" BASE POURED IN FIELD ?000 P.S.I. @ 28 DAYS WITH WATER STOP AROUND PIPE. I uATERSTOP ~~ ~ ~- ~ ~~N A-A 3/4' THREADED RODS SEE INSTALLATION DETAIL ' 2.00. 07 GRADE RING) IF NECESSARY, ~;~ MUST BE THE SAME WALL ~- THICKNESS AS STRUCTURES ~~` I.00' MAX, ~ \~ 4'MIN. VARIES VARIES BASc REIIJFORCEMENT~ vARiEs Two LAYERS OF ~{4 9.4RS ~ 6" O.C. EACH WAY iN TW'0 LAYERS W'/ V'EriT. BARS c~ EDGE ~ -i ~ ~ ,t A rl,;x VARIES ,>3- l 12" - ~ REINFORCEMENT BASE, BENCH, & INVERT I2" TD RE SINGLE POUR, - 3, 000 P. S. I, @ 28 DAYS 6' MIN, STC)NE BASE - p57 DR EQUIVALENT. REVISIONS DRAWING NO. DATE STRADDLE MANHOLE DD-02 ORIGINAL s/2o/ss FO R P I P E 1 ~" OR SMALLER ROANOhE~~ COUNT' ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS NorES~ 1. ALL MANHOLE FRAMES AND COVERS SHALL BE DEUEY BROTHERS, INC. MF}-RCR-3000V IN NON-PAVED AREAS REQUIRING 'JATERTIGHT FRAME & COVERS AND MH-RCR-3000EC-WT IN PAVED AREAS, OR APPP,pVED EQUAL. STAINLESS STEEL 2. STEPS TU BE VERTICALLY ALIGNED, BAND CE^:.=ETE I///~~ 3. THE FRAME AND COVER SHALL BE PROPERLY ALIGtJED WITH THE 2 FpOT OPENING OF THE ~ MANHOLE STRUCTURE AND BOLTED IN PLACE. J ~/ I ~- STA?NLESS STEEL L BAND E_EXIBLE BOOT FLEXIBLE B(1~T SECTI^N A-A Ji MATERIAL (ND MDRTAR: PEiVEEN ~~C AR^_ ~. H. TOP VARIES 2'x 2' .~aI;RErE '~2~00~. 67' I ~ - I i"~- 3/4' THREADED P~~DS GRADE RING ?~ NECESSARY ~•~.~~ ECCENi P.IC RISER RERUIRED 1.33' MAX. -,ii MATERIAL (NO MORTAR) "{ I' A ;1 CUT OUT THREADED END CAP e 41TH PLUG U FLExIBLE BOOT AND .. STAi MESS STEEL SAND 6' MIN. STONE BASE 7k57 DR EQUIVALENT NOT E+ REFERENCE DETAIL DRAWINGS IN SPECS FGR DP.OP CGNNECTIGN USING DUCTILE IRON PIPE. REVISIONS N0. DATE ORIGINAL 09/20/95 OUTSIDE DROP MANHOLE (FOR USE WITH PVC PIPE) DRAWING DD-03 0 ]2' MIN. ~ ~ ~.•~•. I ~ vARIIES p 57 STONE vA.RIES ~~ ROANOKE COUNTY ~ ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS BLESS STEEL BAND ",,, ,.,". BDET-- - -- SAC T I ^~~; A-A ~. oc' _~ 5" I ~~ i ~ 5" 3/4" THPEADED RODS F, GRADE RING IF "1 ;r-1 NECESSARY --, 1.^~, .. M=~( ~~ 4. ae' ~ _ - CPC ')~ 12' MIN, ' JI I ~ ~ :_ II 2.0' ^R GREATER ~I ° ~/~ SC3 35 ~' C ~.: ~\\ •~ V ~ •I E' ;!IN. STONE BASE-~~' ~~ G. 00' -~- __- ~R EQUIVALENT 2'--0' CONE ECCENTRIC RISER REC~UIRED JT MATERIAL <N^ MORTAR) CUT OUT A -THREADED END CAP WITH PLUG - 1" STAINLESS STEEL BAND e 24' ^. C. U/ 5/8' S. S. ANCHOR ~~_TS SDR 35 --FLEXIBLE BOOT AND STAINLESS STEEL BAND NOTE 6' DIAMETER MANHOLE REQUIRED FOR TWO INSIDE DROP CONNECTIONS (MAIN LINE OR LATERAL) MAINLINE OR LATERAL INSIDE DROP MANHOLE (FOR USE WITH PVC PIPE) DR.. DD-04 ROANOKE~ COUNTY ROANOKE, VIRGINIA SPECIFICATIONS At`~D CONSTRUCTION STANDARDS - - __ NUTE~ • 3/4' THPEADED RUD STAINLESS STEEL OR APPROVED a~ATER SEALAr•;T STEEL UITH APPROVED REQUIRED AT ALL JUIS:-S. GATING, (3 TYPJ USE THE 3 - 1' DIA. H(JLES @ 120 SECURE NUT FURM AND FILL :KITH F"RM AND FILL WITH 3000 PSI CUPiC~ETE 3000 PSI GNCRETE ~ ~ PRECAST CUNCRETE I ADJUSTMENT ~ ~ ~ ADJUSTMENT RING 12'""' NUT (TYPJ TOP ^F A ~ ~ ry I TA A CONE SECTIUN MIN. 4' A R ® S O Y ® CANE S E ~ SECTIUN ~ ~ ~~ W RUD T^ BE "J\ ~7 FIRMLY SECURED BY EPOXY I~~ ~ INSTALLATION DETAIL FOR ALL FRAMES AND COVERS PLAN :r700W L'N?A':ED AP,EA G-SKET i/ GASKET IN VERTICAL FACE C= OVER ONLY 13/8 (U ~I ~~ REVISIONS N0. DATE ORIGit`AL 0920/95 INSTALLATI[JN DETAIL FOR SLOPE ADJUSTMENT DRAWING WATERTIGHT MANE--I~~E DD-o5 MANHOLE FRAME & OVER 3000 EC-VT PAVED AREA GASKETS GASKET IN VERTICAL FACE OF OVER & FRAM 29 I/2 -~ / -3/4` THREADED ROD STAINLESS STEEL ^R STEEL WITH APPROVED COATING. <3 TYPJ -URM AND FILL `.iTH NUN-SHRINK G~_UT (VIBRATE IN PUCE) -ADJUSTMENT NU7 CTYPJ CONE SECTIUN CLINE SECTION '-FLEXIBLE ~ Gi~iS 3/4" THREADED REDS SECTI^N A-A ROANOKE COUNTY ~ ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS A 24" PVC ULTRA-RIB SPIRAL-CITE (SDR NOT ACCEPTABLE) ELEVATION 5U' Max }~- FORD ROUND PIT RING & LID CATALOG m 10 JO!NT MATERIAL (MASTIC) NOTE: LIDS WITH HOLES S.-TALL BE UNACCEPTABLE. (GRIND THE WORD °WATER" FROM LID IF PRESENT) NOTE LID SHALL BE SECURELY FASTENED TO PIPE BY STAINLESS STEEL SCREWS AND CLIPS ~j -- S~^IITARY SEWER LATERAL . j~2° GGGO psi CONCRETE =iPF W/WATER PROOF SEALANT A (MUST BE BONDABLE W/CONCRETE) REMOVE TGP OF PIPE AFTER INVERT SHAPING IS COMPLETE ( 18° !~!i?d. OPENING ) 3000 psi CONCRETE d ,~ L A-A ~5' MIN, STONE BASE #57 OR EC~UIVALENT. NG-~: NOT ACCEPTABLE FOR USE IN TRAFFIC AREAS OR AREAS SUBJECT TO FLOODING. SAMP~INC STRUCTURE DET.~(~ DRAWING DD-06 ROANOI~E ~ COUNTY ' ROANO~E, VIRGINIA 1 fl 1 1 SPECIFICATIONS AND CONSTRUCTION STANDARDS GENERAL NUTES~ L TRAFFIC BEAP,ING BMX REQUIPED IN TRAFFIC C~RE~;S. 2. ALL PIPE AND FITTINGS SHALL BE OF SIMILAR MATERIAL, 3. ALL PIPE SHALL BE OF SAME SIZE. 4. N^ BENDS ARE ALLOWED IN THE LATEP,AL FROM THE MAIN T^ THE CLEAN-0'~'? STACK WYE. (EXCEPT AS ~.~TED) 5. ALL MAIN LINE TAPS Urd ACTIVE MAINS WILL BE PERFORMED BY ROANOKE COUNTY UTILITY DEPT, 6, PIPING BEHIND CLEANCUT T7 BE INSTALLED PER B~CA C17DE. 7. MINIMUM LATERAL SIZE 4' FOR RESIDENTIAL SER`JICE 6' FOR tJ~7N-RESIDENTIAL SERVICE 8. MINIMUM CGVER FOR ALL S=wER LATERALS SHALL BE THREE C3') FEET I PRIVATE PROPERTY ~ STATE RIGHT ^F 'w AY i UR EP.SEMENT LINE BRASS ^R CAST IP,UN CAP WITH 1' FINISHED GRADE CGUNTERSUfJK HEAD TURt~:.D UPWARD CLEAN-BUT T^ EXTEND ABOVE G?~UND PLASTIC BODY F U E A MIN. ^F 3 FEET DU=iNG INSTALLATION , . . CLEAN-OUT OF MAIN LINE, PLUMBE4 SHP.LL CUT STACK TO FINISH GR.~tiD & REPLACE C,^. & PLUG WHEN BUILDING SEIJER IS 3' MIN. = CONNECTED T^ LATERAAL. CLEAN-GUT STACK y5° UR 2Z 1/2` BELL _• SPi~=- C4" MINIMUM) BEND CIF NEEDED) SCFIEDULE 4^ 45° WYE & REQUIRED BEND ~ - ~ TEE, WYE, TEE/WYE ^R _ ~- ~' 45°MAX. CGMBINATI ON OF WYE & 45° BEND FITTINGS SHALL ~/~, _1 / ~ BE S1ZED COUPLING PER 1'--p~ AS REQUIRED. ~ t~fINIMUM A --. ' MINIMUM 5' STU ~--4' MINIMUM ~ MAIN LIN~ W\ LEAK PROOF CAP. GRAVEL BEDDING CAP T^ BE SUPPORTED FAR TESTING, WHERE P.U.E. ADJOINS PROPERTY LINE, LATERAL MUST BE EXTENDED FULL WIDTH OF P. U, E, REVISIONS ~ DRAWING N0. DATE DD-o~ SANITARY SEh!ER LATERAL ORIGINAL 09/20/95 ROANOKE COUNT ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS GEIJERA.=-_ NOTES: 1. TRAFFIC BEARING BOX REQUIRED IN TRAFFIC AREAS. 2. ALL PIPE AND FITTINGS SHALL ' BE ^F SIMILAR MATERIAL. 3. ALL PIPE SHALL BE ^E SAME SIZE. 4, NO FENDS ARE ALLOWED IN THE LATERAL FROM THE MAIN TO THE CLEAN-OUT STACK WYE. (EXCEPT AS NOTED) 5, ALL MAIN LINE TAPS ON ACTIVE MAIfJS WILL BE PEP~ORMED BY ROANOKE COUNTY UTILITY DEPT. 6. PIPING BEHIND CLEANOUT T^ BE INSTALLED PER BOCA CODE. 7. MINIMUM LATERAL SIZE 4' FOP, RESIDENTIAL SERVICE 5' r VR fJON-RESIDENTIAL SER'diCE s. MIf:IMUM COVEP, FOP. ALL SEVER LATERALS SHALL BE THREE C3') ==E7 PRIVATE PROPERTY I _ __=TE RIGHT OF WAY EASEMENT LINE p,~~,E, J BRASS ^R CAST IRON CAP WITH I' rINISHED GRADE " ~ COUNTERSUNK HEAD TURNED UPWARD. j I J CLEAN-BUT T^ EXTEND ABO`JE GROUND A MIN, CE 3 FEET DURING INSTALLATION PLASTIC BODY ~ ^F MAIN LINE. PLUMBER SHALL CUT CLEAN-OUT STACK ?^ FINISH GRADE u P'=PLACE C. O. CAP & PLUG WHEN BUILDING SEWER IS CONNECTED T^ LATERAL. 3' MIN. 45° ^R 22 1/2° BELL & SPIGOT BEND CIF NEEDED) 45° WYE & 2EQUIRED BEND j CTEE/WYE NOT ACCEPTABLE) COUPLING ~/~ -~-~ ~r--2' MIN, 1/4° PER 1'-0' MINIMUM GRADE --+ STUB TO P. U. E. W\ LEAK PR~!Er CAP. CAP TO BE SUPPORTED FOR TESTING. 2' M:N, 4' MI JM GRAVE` -EDDING MAX. 11 1/4° OR 22 1/ BENT TEE, WYE, TEE: W`."E ^R COMBINATION OF u`'E & 45° BEND FITTINGS SHALL BE SIZED AS REi~LiRED, REVISIONS N0. DATE SAN_TARY SEWER LATERAL ORIGINAL 09/20/95 ~ ~R DEEP SE~JERS MAIN LINE DRAWING DD-08 ~~ ROANOKE COtiN'I'Y ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS GEIJERAL NpTES+ 1, TPAEFIC BEAPING BOX F.E~~UIRED IN TRAFFIC AREAS, 2. ALL PIPE AND FITTINGS SHALL BE ^E SIMILAR MATERIAL. 3, ALL PIPE SHALL BE OF SIZE SHAWN, 4. N~ BENDS AP.E ALLL7WED IN TrE LATERAL FROM THE ~1=.:N T^ THE CLEAN-BUT STACK WYE. CEY,CEPT AS NOTED) S. ALL MAIN LIFE TAPS ^N ACTIVE MAIt•:S WILL BE FE?FORMED BY RpANiJKE CGUNTY UTILITY DEPT. 6. PIPING EEHIND CLEANpUT Tp BE Ih:STALLED PER BOCA CODE. 7. MiFJIMUM OVER FOR ALL SEWER Lr.-ERALS S!'4LL EE THREE C3') FEET STATE RIGHT OF WAY MAIN LINE ^R EDGE ^F PUBLIC ` ~Eb:ER EASEMENT ~=~ PP.iVATE PROPERTY ~ PLUG CLEAN-pUT STACK ~ ~ C4" MINIMUP") 4" SEWER PUE 6'x4" blYE 6'x4' ' .ATERALS REDUCER ~ CGJILINC~ II n II I I / I I ~ ~ ~ I i I ! I-+--- 4' tf~AX. -.-~( SCHEDULE 40 P I PE I `- 6° SEWER STUB T^ P.U. E CLEAN-pUT STACK W\ LEAK PRCG^ CAP. ~- P°x6" TEE-WYE j 1 6' MINIMUM CAP TES BE SUP?GRTED FAR TESTING. TEE, WYE, TEE/WYE pR COMBINATION ^F WYE & 45 BEND FITTINGS SHA LL BE SIZED AS REQUIRED, REVISIONS DRawiNc N0. DATE ~ COMB I NED 6" BY DD-09 ORIGINAL 09 20 95 / / TW^ 4" LATERALS '1 1 1 1 1 1 1 1 1 1 ROANOKE ~ COUNTY ROANOI~E, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS GENERAL NOTES 1. TRAFFIC BEARING EOX REQUIRED IN TRAFFIC AREAS. 2. ALL PIPE AND FITTINGS SHALL BE OF SIMILAR MATERIAL. 3. ALL PIPE SHALL BE OF SAME'SI~E. 4. NO BENDS ARE ALLOWED IN THE LATEP.AL FROM THE MAIN TO THE CLEAN-OUT STACK WYE. <EXCEPT AS NOTED) 5. ALL MAIN LINE TAPS ON ACTIVE MAINS WILL EE PERFORMED BY ROAN~KE COUNTY UTILITY DEPT. 6. MINIMUM COVER F~7R ALL SEWER LATERALS SHALL BE THREE C3') FEET PP,IVATE PROPERTY r I.~ STATE P.IGHT CF WAY ~ OR EASEN.EtJT LINE FINISHED GRADE I EP.ASS CR CAST IRON CAP ~iTH I' ~~ ~COUNTERSUNK HEAD TURNED L'P'~AP.D. ~._,I PLASTIC ECD'f j CLEAN-OUT ~~I CLEAN-CUT TO EXTEND A3CVE GROUND A h1IN. OF 3 FEET DURItiG INSTALLATION ^= MAIN LINE. PLUMEER SHALL CUT 1 STACK TO FIN. GRADE & REPLACE C. D. 4' CLEANOUT STACY,--V & PLUG WHEN PRIVATE FORCE MAIN IS I CC~JNECTED TC LATEP.AL. PRiYATE FORCE MAiP REVISIONS N0. DATE ORIGINAL 09/20/95 TEE, WYE, TEE/WYE OR COMBINATION CF WYE & 45 BEND FITTINGS SHALL EE SIZED AS PIPES REQUIRE. I•_o' M*N ~ LONG SWEEP 90' BEND MAIN LINE i -i-- ~ I/4• PER I'- I MIN. GRADE ~~ 1 - TEE, W1'E, TEE/WYE CR - CCMBINATICN CF WYE & 45° BEND FITTINGS SHALL BE SIZED AS REQUIRED. DRAWING PRIVATE E^RCE MA I N DD-10 T^ GRAVITY ~ATERAI___ C^NNECTI^N - 1 rI J 1 ROAN®KE~~ COUNTS' ROANGKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS CAST OR DUCTILE IRON PIPE BLIND FLANGE (THREADED FITTINGS, NO NUTS) PLACE GASKET BETWEEN FLANGE AND PIPE CAP MUST INDICATE SEWER 24"x24" CONCRETE PAD / D ~\~ \~ ~~~ Q a 4 ~ D D. o D . G 4 44 Q V' °o°o°oo°c°oooo D. pdp ~d 4 a G~ p ~. D , PVC PIPE W/CLEANOUT AND OTHER FITTINGS (DO NOT ~ CEMENT CLOSED) ~ ~~' i jI ~$" 1 I a.. INSULATION ~ I ISOFOAM OR APPP.OVED EQUAL ;r I ,.-s Y BRANCH ~ \ ~ ~ \\~ COMPACTED GRAVEL NO. 57 " / r°' .- ~ - DIRECTION OF FLOW ~. ~~ ~~\/\\/// ~ LOCATOR WIRE PVC P{PE TO 5E OF AWWA C-900, SDR-21, CLASS 100 SPECIFICATION REVISIONS DRawiNc N0. DATE DD-11 PVC-FORCE ORIGINAL 9/20/95 MAIN CLEANOUT ROANaKE COUNT' ROANGKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS 5 5/8' (~:o. 1 Top Secti on Y. - 6" ~!o. 2 Top Section X - 9" P~!o~ 3 Top Secti on X - 12" 1/4' x 3/4' x 3/8' Thick Lugs 3 P,equired \ \~-1/4' Lu\g\ 'CDetaits 5 1 / _' -~ I x 7 No. 1 Bottom Sec ~i on X - 12 1 /2" No.2 Bottom Section X - 15 1/2" -~" A /~~/\ Da -~0 SEWER ~~~~. COVEP. ~~.- A ~ 1 /8'-{ Pick Holes 6 7/8'-{ Section AA 6 1 No, 3 Bottom Sec ~; on X - ~0 1 /~ I to' i No,4 Bottom Section X - 25 1/2" ~ Top Section N^TE~ A M I N I i~1UM CLEARANCE ^r 4 INCHES I S REQUIRED BETWEE^~ CLEAN^UT CAP AND T^P ^F C^VE°, REVISIONS N0. DATE ORIGINAL 109/20/95 1/4' Depressi 3/~_ I /4"-~ -~- DRAWING TRAFFIC BEARING DD-12 CLEANOUT BOX ROA~T~KE~ COUNTY ROANOI~E, VIRGINIA I~ ~ -~ ?/T I 11 7/8"~ 1, ~/a" 3/4" WEB r- ~/a" ~; 'f~ ~i I`-- 11 5 / 8" -~ SPECIFICATIONS AND CONSTRUCTION STANDARDS i' l Y i ' 11' i' 1 1/4~ 4 7/8' ~ 1' 0 1 /4" ' /2" {I ~~ ~ ~ 1/2° I 1 1/4` t 8„ 1 1 /8" ~/c3 N^TE~ A MINIMUM CLEARANCE ^(- 4 INCHES IS REQUIRED BETWEEN CLEAN^~!T CAP AND T^P ^F C^VER, REVISIONS ALTERNATE N0. DATE TRAFFIC BEARING ORIGINAL 09/20/95 CLEANOUT BOX RICHARD FOUNDRY CO. DESIGN N0. L-1020 OR EQUIVALENT DRAWING DD-12A R~~ANOI~E COUN~~ ROAN~KE, V~RG~NIA SPECIFICATIONS AND CONSTRUCTION STANDARDS EXCAVATINN LIMITS FINISH GRADES 12" PIPE DIA, 12" 3' ti; I t~J. \~ \ \ ~~~ ~ PIPE SIZE ?, ~\ /' / MATERIAL A~ CEt~1PACTED CEt`1t~^E~^ ~ i ~ ~ SHOWN uiJ DIRT PILL j ~ ~, PLAN. NORMAL Su i L_~ ~\ \~ C~NDITi \ ~NS j ~~ \ DE DDING STG~'vE ° CS IN ?OCK ; ,,, ~ ~ ~ ,~ ~ GP PIPE. CCINDITi E~NS) \~ , - i LGCATIEN G:~ DETECTION lviKE WITH PVC ~ ~ ~RCE MAIN, 1 Z GAUGE t~S i N. b,' : RE, - REVIS IONS I DRAWING N0. DATE DD-13 ORIGINAL 09/20/95 ; S T O N E B E D D I N G i n 1 1 1 n ii ROANQKE ~ COUNTY SPECIFICATIONS AND ROAN®KE, VIRGINIA CONSTRUCTION STANDARDS RUANUKE ~ COUNTY RUANUKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS 12' PIPE DIAM. ~ 12' TYPE 'A' PIPE T'?E 'B' PIPE -~ X • ji _ .. •- .. ~. ~ li I 4• , CONDRETE T^ _I • ~ •. ~ SPRINGLINE OF PIPE II r''NCRETE CRADL E-EXTEND ~~ i l I-I I I I-1 I I-I 1 I-II i 1= /~ ~J _• urynniii ENDS ^F COUPLING REVISIONS N0. DATE ORIGINAL ~ 09/20/95 JOINING DISSIMILAR PIPE -EACKFILL MATERIAL BEDDING MATERIAL 4' MIN. DRAWING DD-15 A ~ ~ EERt~C^ FLEXIBLE COUPLING r~-~.s ROANOKE~~COUNTY ROAN OKE, VIRGINIA ,+ 6" g„~ MIN 16" MIN CTYP) L STCRI~ SEWER -~ L / 2 -~' L = LENGTH OF PIPE SECTION OR OTHER PIPES II o PROPOSED - PIER '-8" MIN SPECIFICATIONS AND CONSTRUCTION STANDARDS j. -.- ~/ `~~~%~%\~~~\~ PIER AT NEAREST JOINT 7N EACH SIDE SANITARY SEWER OR WATE? (DR-14) OMPACTED GRAVEL NO 57 ~~ STGRM SEWER 6'~-i f o, ~- 6 " 8" M I CDR-14> C900 PVC PIPE 2° MIN - ~ SANITARY SEWER ER WATER Ni TE. 1, PIER REQUIRED WHEN ST^RM DRAIN ^R ^THER PIPES CR^SSES ^VER THE ^THER UTILITY I~JT_TH A VERTICAL CLEARANCE ^F LESS THAN 18"~ 2, PIER T^ BE BUILT ^N UNDISTURBED EARTH, 3, C^NCRETE T^ BE READY MIX, CLASS A3. .REVISIONS NO. DATE ORIGINAL 09/20/95 CONCRETE PIER DRAWING I DD-16 RoANOYE ~ COUN~Z' RUAN~I~E, VIRGYI~IA SPECIFICATIONS A,ND CONSTRUCTION STANDARDS z ;~ in PEADY MIX C^NCRETE 3000 PSI IN 28 DAYS GRADES 20% T^ ~~° -- ~~ FT ^N CENTER GRADES 35% T^ ~G-~= -- _~ r T ^N CENTER GRADES GO% T^ 50`! -- _5 ET ^N CENTER '~ WITH Gti~RITTEN APPPJ~VAL ^;= UTILITY DIRECT^R REVISIONS N0. DATE ORIGINAL. 09/20/95 ANCHOR BLACK U~ i DRAWING DD-17 ROANOKE ~ COUNTY ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS CASING AS PER PLANS CASING SPACERS SH^ULD BE SPACED A MAXIMUM ^F I' FR^M EACH SIDE ^F THE PIPE J^INT. CARRIER PIPE END SEAL W/ 1' S. S. BAND -, \ CASING SPACERS SHOULD BE SPACED A MAXIMUM ^E I2' BETWEEN CASING SPACERS ^R AS REC^Mt~~;dENDED DY MANUFACTURER. ENCASEMENT PiFE CARRIER PIPE CASING SPACER CSrIDER) POLYETHYLENE RUNtJER ALTERNATE PIPE SUPPORT IN CASING PIPE i8" L^NG TREATED TIMBER SKIDS uE APPROPRIATE WIDTH S^ THAT BELLS ^R FLANGES D^ N^T REST ^N CASING ;dITH M^RE THAN_3/4° FREE PLAY. SKIDS T^ HE PLACED AT 4'-O° ^. C. AND SECURED tdITH 2'x I/4" GALV. STEEL STRAPS ^R 1" S, S. BANDS, S^AP- BASED LUBRICANT MAY BE USED F^R SLIDING ^F SKID WITH DUCTILE IR^N PIPE AND FLAX-BASED LUBRICANT MAY BE USED F^R SLIDING DE SKID WITH PVC PIPE. NUTS; A 1" DRAIN WILL BE REQUIRED ^N THE LNWER END UE THE CASING IF THE CASING ENDS ARE SEALED WITH MORTER AND BRICK, REVISIONS N0. DATE ORIGINAL 9/20/95 DRAWING PIPE SUPPORT DD-~$ IN CASING PIPE ROANOKE C®UNTY ROANOI~E, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS MH-KCR-3000W ^R 3000EC-WT ERAME & OVER 2" M(]DEL 2002 rLYGT nR M=DEL SO EL_OMAT I C BALL CHECK VAL`/E ~ . I ~ ~~ da.e F I ' i ~. 2" BRASS PIPE -, CENC. MANH~~LE WALL N~JN-SHRINK GRNUT BRASS SCREEN REVISIONS N0. DATE ORIGINAL 09/20/95 a. 5" MIN a TYPE 1 MANHOLE VENT OUT OF RIGHT OF WAY DRAWING DD-19 ROANOKE•COUNTY ROAN®KE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS MH-RCR-3000W FORD C-32 METER BEX TEP FRAME & CAVE? METER BOX TD BE ~i AT FINISH GRADE 2' ?•~GDEL 2002 FLYGT ~ 15'x24" STANDARD ^R ??DEL 50 FLOMATIC + METER BMX BALL CHECK VALVE BRASS SCREEN ,. a 2" BRASS PIPE o ND. 57 COMPACTED ~- GRAVEL BEDD I DJG ^J~^~-SHRINK GRDUT a_ 6 C~_NC, MANHOLE s REVISIONS ~Rawir~c N0. DATE TYPE 2 ~~-20 ORIGINAL 09/20/95 MANHOLE VENT ROANOKE BOUNTY POANOK:E, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS PRECAST kATER VALVE VAULT DEWEY BROTrERS, INC. MH-P,CR-3000 nQ oorrncT M~niuni r crrTlnnvc~ ~- REVISIONS N0. DATE ORIGINAL 09/20/95 AUTOMATIC AIR RELEASE ASSEMBL'>' FOR USE ON SEWER FORCE MAIN DRAWING DD-21 SADDLES MUST BE USED WITH ALL PLASTIC & CLASS SO DUCTILE IRON PIPE ROAN®I~E COUNTY ROANOKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS EXISTING PAVEMENT SECTION -~ LIMITS OF OPEN CUT a a a d pt 4 as a o a - ° e a a d .d d d .d .. ~ - Q - a .. .. C..d .. .~ ~ .. /\\ \ ~\/ 1 .0' I P E D 11 .0' ~~ \ \\~~ + 12" EACH SIDE ~~ SM-2A SURFACE BM-2 BASE 21B SUBBASE DEPTH VARIES WIDTH OF TRENCH EXCAVATION A. THE CONTRACTOR SHALL REPLACE -HE OPEN CUT WITH A MINIMUM TOP COURSE, 2" VDOT SM-2A, BASE COURSE, 3" YDOT BM-2, AND SUBBASE, 8" VDOT 21 B, OR AS RECUAIRED BY VDOT. B. ALL CONSTRUCTION WITHIN THE PUELIC RIGHT-OF-WAY SHALL BE AS SPECIFIED BY VDOT. C. ALL EXPOSED EDGES OF EXISTING EITUMINOUS SURFACE COURSE SHALL BE PRIMED WITH A MATERIAL SATISFACTORY TO THE DIRECTOR BEFORE THE BITUMINOUS MIXTURES ARE REPLACED. EDGES OF TRENCH SHALL BE CUT TO A STRAIGHT LINE PRIOR TO PAY!NG. D. THE BACKFILL IN THE TRENCH SHALL BE SUITABLE AND THOROUGHLY COMPACTED IN 6-INCH LAYERS BY TAMPING OR BY OTHER APPROVED METHOD BEFORE THE OPENING 1S PAVED. NO EXCAVATIONS UNDER YHE EXISTING PAVEMENT WILL BE ?ERMITTED. SHEETING OR SHORING SHALL BE USED WHEN REQUIRED BY THE DEPTH OF THE TRENCH OR TYPE OF MATERIAL IN ACCORDANCE WITH VIRGINIA O.S.H.A. STANDARDS. REVISIONS ~ N0. DATE PAVEMENT ORIGINAL 09/20/95 REPLACEMENT OPEN CUT ROADWAY DRAWING DD-22 ROANOKE ~~ COUN~'1' ROAN®I~E, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS PP,OVIDE A MASONRY BULKHEAD AT THE DISCONNECTED PIPE PRIOR TO PLACING CONCRETE. A MINIMUM OF MANHOLE TO .L AROUND. PIPE STUB DISCONNECTED PIPE HANICAL PLUG / WO FEET OF L fOiNG PI ~~ IMUM ~. ]Y MIX CONCRETE I 20'20' ~. ] PSI IN '_'8 DAYS MINI IMUM~ I REVISIONS N0. DATE ORIGINAL 09/20/95 SANITARY SEWER PIPE ABANDONMENT AT A MANHOLE DRAWING DD-23 ROANOI~E~~ COliNTY ROA\ OKE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS REMOVE MANHOLE FRAME AND COVER AND RETUP,N TO 7HE ROANOKE COUNTY UTILITY DEPARTMEIJT. ~~ ~~ ~, '- ?=MOVE MANHOLE TO A NiP:I;1Uld OF ONE FOOT BELOW FINISH GRADE. (?=MOVE ALL GRADE RInGS.) 18" MINIMUM 000000000000 ~ '~. 000000000000000 ~ .. `G O"O`~O O~,O O O~ O O O O .~ O O ~~ 00000000000000000000 r 0000000000000000 00000000000000 ''O 0 0 0 0 0 0 '~ 00000000000 000 ~000000000o0oooc,J,oq O O O O O O O,O ~OOOOOOJO000000~~~0 00000~000~00000~0 00000000000000000 0 0 0 0 0 0 0 0 000000000000000,.0 8 8 < ,; m $ . c~< . d ..c d. 4 ~ d de e 21A STONE OR SELECT FILL FILL MANHOLE SOLID WITH READY MIX CONCRETE. 3000 PSI IN 28 DAYS FOR PIPES 16" IN DIAMETER AND SMALLER SET MECHANICAL PLUGS INTO ALL PIPES ENTER- ING MANHOLES. FOR PIPES 18" AND LARGER PROVIDE A MASONRY BULKHEAD IN LIEU OF MECHANICAL PLUGS. REVISIONS N0. DATE ORIGINAL 09/20/95 SANITARY SEWER MANHOLE ABANDONMENT DRAWING DD-24 'ROANOKE COUNTY ~ ROANOKE, VBRGINIA SPECIFICATIONS AND CONSTRUCTION STAI~IDARDS EASEMENT WIDTH ( 20' MIN. ) ~\~ ~. ~ \\i,,i i ~ ~~ ' ~~ ~ ~~ I ~ ~ ~ ,~ PUBLIC EASEMENT WIDTH SHALL BE DETERMINED BASED ON 1:1 SIDE SLOPE EXTENDING FROM THE FINISHED GRADE TO OUTSIDE EDGE OF PIPE (NOMINAL PIPE DIAMETER) RCUNCED UP TD THE NEAREST 1' INCREMEtJT. THIS EASEMENT SHALL EXTEND ALONG THE ENTIRE LENGTH OF THE SUBJECT PIPE AT LEAST ONE HALF THE DISTANCE OF EASEMENT PAST CENTER OF LAST MANHOLE. MIN. 20' UNLESS APPROVED BY UTILITY DIRECTOR. SANITARY SEWER EASEMENTS DRAWING DD-25 I~O~NOI~E COUNT' SPECIFICATIONS AND ROANOI~E, V~RG~NIA CONSTRUCTION STANDARDS 1 5/8" ^,D. RAIL BRAC BARBED '>•.~ ? RE -, GATE '_ -`ri - TW^ TRUSS RODS CMIN, 3/8" DIA, ) t GATE FRAME 2" ^. D, PIPE i t , r i n n STEEL Pi=~ :9.11#/FT. ) ^FFSET == HINGES Tll PFF,'~?T :RO° SWING CARRY SEC _ _NT^ C V_L C'_?"D_'^,. MI^; , ~^UBLE ~'dING GATE ~' .`~.: -/ ~- :?°x12' GRAVEL PIT T^ DRAIN S^CKET D(]UBLE ._--= DETAIL 10' ^N CENTER MAY. 2. 3 ~ ~= ~. D. SCN -0 GALV, STE=~ PIPE CS.T=/FT.: CE.."~R RAIL C~,7RNER 1 j/~' U. J. GAS ~~~- ~ T Nc c^A-ED - ~~_ ~.~ STEEL 'dI~~. ATTACy FABRIC c4"^N CENTER C~:~:~RETE - LINE P^ST- ,,~ I ~ ,, : f„ ,,, ,,,,-„y,, i !. ~/,'% i `-1 - -~ FENCE ==TAIL 3 STRANDS BARBED 'w== SLANTED ^UT STEEL PIPE C5.7-n/=--, - TENSi^N BAR - TENSI^N BAR BA(~!D i" WIDE-11 GAUGE - 3/8" TRUSS RuD n & TURNBUCKLE ~ FINISHED GRADE - C^NCRETE - C^RNER & END P^`'- 12" AS DESIGNATED BY DIRECT^R FCR ;=~'.;S1TY ^F UTILITY 1NSTALLATiLiNS REVISIONS N0. DATE ORIGINAL 09/20/95 CHAIN LINK FENCE DRAWING DD-26 CEO!-ER ~ . y 4,.. PL:;FiGER l K~ I ,~G F ROANOKE COUNTY ROANOI~E, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS T I -1_ ~ I f~iE A ~TEGgTE ~^~oun±s Finer Than Each Laboratory S eve (Square ^penings ~), Percentage i^y Weight :"radino ~ i 3/8 No. 4 No. o No. io I No, 30 ( .:c. 50 ~ No. 100 A Ml n. 100 97+/-3 90_%-10 67+/-18 42+/-17 ~ .'+;- Max, 10 g Mi n. 100 97+/-3 Max, 10 Mi n. 100 97+/- Max, 25 ?n inches, except where ctherwi se i ndi cited, Nurvbered sieves nre those of the U. S. Standard Si eve Serl es REVISIONS N0. DATE ORIGINAL 09/2095 FINE AGGREGATE DRAWING DD-27 ROANaI~E COUNTY ROANaIiE, VIRGINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS EQUIVALENT PSI HEIGHT ^F GR^UND WAT=~ AB^VE PIPE i fvV, C Ft, ) 0, 43 1 0. ~3 7 8 1, 30 3 1, 73 4 ' 2, 17 5 I 8. 60 6 3.03 7 i 3, 47 8 I 3, 90 w 9 i 4.34 f 10 '~ 4.77 _ --i ------- --- ---------------------- - 11 4. 98 11. 5 i or ~.,~~ythi ng ;;.bovz 11.5 `JF, ,~.'_o;, :~;axi r~ur~ 5. 0 PSI, vu EJ i. 3 i able basea on 1, 0 v. r. of water = u. -+33~ PSI,. The appropri ate PSI al! owance for ~;~~=rage ver-ti cal foot of gr~;;nd eater shad be added to The base starting pressure of 4,0 PSG. but in no CASE shall the resuiting pressure be more than 9,0 PSi, Interrolate for fractions of a fort of water, REVISIONS N0. DATE ORIGINAL 09/20/95 AIR TESTING BACK PRESSUIRE EQUIVALENCY TABLE DRAWING DD-28 ROAN®I~E COUN~'~' ROAN~I~E, VII'UINIA SPECIFICATIONS AND CONSTRUCTION STANDARDS `~ ~ I ~ ~ ~ I ~ O M M ~ ~ .. L: r;-j ~ T r` u7 O n ~ N O U) N O C O M ~) i N ~ t(7 f` ~ N `~- ~ C7 i ,.~ fb O% r` CO I :J I ~ O N N I N O ~ i ~ O d <h r~ ~ ( v- _ to N Sri O ~ M I L'~ ~ O ~ M N N ~ r~ M ~ c7 ~ ~ ~ ~ N ~ ~ N I C E C O ~ M M O M O ~ r` ~ I M; ' O C ~ I r~ I ~~ ~ ~ r~ ~ ~ O ~ O m z ° M ~ ~ n ~ ; ~ `~- i O H O ~ N In to O N d- r I N •- N N N N M O O I O ~ O O V ~ .- ~ r%'i ~ ~~~ M ~ t` c0 bJ N cD cO CO Q .. ~ i N M ~ ~ M i .- N M M c0 00 .- I ~ ; C J _ CO ~ O d M ~ M c N O ~ I a' M M O I M M O O p N r7 ~ u7 ~ (T d N N N M M 7 cD M N r` O) a I O ~ _ - ~ i I ' I I i I ~` r - c0 O l ~ p V N ~ 'st x M I c L7 ~ M ^ ~ r~ r7 _O N O O v r'") I_~ M t~ N O) f~ u; v ~ t\ .. f-- "_ tv ~ ' I N O .- ~ N I y i ~ to h ~S i I L ~ "- 1 O O r7 1 0 ~ C ~ c , I M c0 0 ~ c0 . O M M I '7 r` ~ .- d' ~ O) .- I cv N d' M M ~ r7 ~ v cD uJ I I~ '-- ~p O ~ ~p O O i O I O ~ `- I r` u; O ~~ ~ M N N O ~ u i ~ V7 I r7 O ~ •- N ' I '- i I ~ .- ~ ~ I N M I D tf ) ~ L t I J J J J J J J J J + J '- O~ ~ `~ J i J o c C d' ~ N N O ~ ~ O O to N' - I CYJ c o ~ r, - ~ ~ i ~ ~ i r~ ~ ~ Q~ ~ r co o M r~ 4 ~ o I ~ o ~ J J M ~ I n r7 r7 cc O r7 r` O ~ N M M r` ~ N ~ i ~ i J~«"~~•~ ~ ~ r7 N N a> ~~ ~ i 0 d ~ O O O I O O O C 1 0 U ~ I c ..~ N N O M d' r~ N O S 7-- ~ tai) t+) i u7 r` ~ ~ t` j Ol N M 0.7 ~ V I I+ N N N r7 r7 i I Q I ~ " ~ - ~ C ~ :D c0 O N M ro ~ r` O N ) CD O ~'~ I REVISIONS N0. DATE ORIGINAL 09/20/95 MINIMUM SPECIFIED TIME DRAWING REQUIRED FOR A 1.0 PSIG DD-29 PRESSURE DROP FOR SIZE AND LENGTH OF PIPE INDICATED FOR Q = 0.0015 ROANOKE COUNTY ROANOI~E, VIRGINIA -SPECIFICATIONS AND CONSTRUCTION STANDARDS ~ N ~. N M ( M CO OJ ~ ~- N ~ M N M O ~ M M M M ' M .d. N M d to f~ 00 V N N ~ ~ ' E O N N t M o O O ~ ~ ' O M N 7 C t G~ M O N N to V O ~ r j N r^ i M to O r ~ 3 O S I ~ v. ~ ~ I ~ O ~ M M j ~ ~- N r7 M v ~ O ~ I ~ ~ ~ :~: M d t.() I~ ~ G j N .- M L c O ~'`~ N O O O N O ~ ~ N ~ N O r7 d' ~ M to ~ c0 Q7 ~ w 0 ~ t\ ~ t\ d - N i ~ ~ M ~ N O ~ (~ ! N ~ ~ r7 _ N ~~ N N M ~ Ln U ~ a i ~ v.., t` ~ u : I n ~ M ~ rb O M ^ i u7 .. ~"~ -. <t N tf~ ~ ' ~ - - ~ N O N N M OJ r7 _ O I u7 I ~ M o0 r7 O~ O ~.rj N N ~ M M O ~ C) I ~ 1 ~i' i~ -- N ~ N J J I J J J J J L N N »S-~ L Qi ~ U 5= 0 O 7 ~^ I I~ r~ I M r7 M N CO N ~ M ~ C N H O N .... CO ~' ! ~ M ~ CO O M "~'J M ~ I O ~ O N u) d' ` ~ U ~ M i I ~ m ~ O N ~ ~~~~ M ~ ~ rn ~ ~ r` ~ i t ,. i 0 M O M O ~ F= ~ m o~ c I ~ I ~ ~ ~i-i t~ L a~ - ~ d ~ • m ~ ~r ~ N N r` N o r7 M r7 co r7 a~ D I REVISIONS N0. DATE ORIGINAL 09/20/95 MINIMUM SPECIFIED TIME DRAWING REQUIRED FOR A 0.5 PSIG DD-30 PRESSURE DROP FOR SIZE AND LENGTH OF PIPE INDICATED FOR Q = 0.0015 ii C r u ii [l z o ~ H ~ ~ A U ~ ~ ~ a P, ~ ~ O W a ~a ~' ~ N o m CO~U D1'++ ~ ~ .N a*- a -~p~cta ~~c :.. oar ° '~,~cca ~ U ~>~m L ~, ca ~ j ~ C O ~ O a ~r~m ~ .. ~ a Q ~ O m ~ a~ ma N ~~oo ~ ... 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O e9 m m C N l0 O - .. to m to O m m aD O m C C_ C ~ y .d O •O J O W ILLL l1 {~ l1ILLLLL LLOOOO O(~0== _____ = yY ~GY JJJJJ enbbenfn ~~ fOnN eDeJfolN~ belfOeAfD NOf~n~ bdOenO aofOeObeD bdenfan tDfAeDO~ NeD~beD tAOtabd naoao~eo nOeDbeD denofm0 _~ •-tDNta~ Nenbbf0 eAN~~n NNOeDO nNfOfAb eAeDbben eAeAfDeAN ~ Q bm~dbO n~deOP> dbbeDfJf OfeOmNm ~dOeDPi famehl~fD a>e~uierui ~ a <eAbneD eneDeDd d enbennen fAnmfpfeJ Omdt'fb ntDeDmeo ~„ Ndeond ~bOe7f nNeAeDn dbNnfa ONbnen nN~bN ~-QfNnfA O C to a OeneDOr- ~eDOaDN ~mden~ fDfDdNN fD~~r\~ eDe7f~dOf NNObt~ C bnCOfON mNfad~ NNbO)O O~bd ~ eAenene7fn fpNenfDO ~e7fOeAeA O OnQf~f0 fDb{D~en fOOfOfe-d ~Ol~fnOf PfOenlDfa enb~.-~ NenfDmb eJDNee)gf ^ AfDNee)fD NfpeD~01 delffDNN AIe'fd~-n 17OO~f0 f~~nmen a Obea~N ~~Ontfl NenOnn OnOeon NeDmOO beobe0eD meggfeaN V enbfDeAd ~eD~O faNOmn bbenfafa ~-NWfDn ~N~bN ~ONmW MO ~ ~ r ~- eV ~ ~ r ~ r fn en ~ r. h d a nta.-nen Ob~~O bnb.~O ~o~den~ dbNOe_n enbd~o~ tCtpaOU~ r 0 eANbn d Oln.-d0 Of~ffe~fdN ~ OnfAm NdllffD gfNn/nN fAfAOenfD mOr` ~ V ~ ~r•eDn ta1DOOrD fnmNOeD mntpvlen ennbeDO NenPO)en oa eDenOf dl~ Obm•-N n ~~uie7f d NNOeD bOegNd d ~tfle~i0 Pe~i~eDaD a bnNe~f ~ bN~tO ta~dNN mN.-Qlen d.-NenN d ~ N.- d~ faen U y a ~- en d 0 an > C eet U ? h ~_ C m t L = O O E 4 ~ •> m ~ ~ Y m~~ r Y ~ y= r y Y m ~ _ ~ . ~, Eo~em ~°«° ~ ~ ; ces>~~ e~«ra d ooh m~o~ e o E~ ~: m o ~ o ° o e5 o a•_- o a~_o o a ... m'c cE" a°r~- m ~ "~ ~ v m t a~'~,t ~~ m y~ t.~ c E o ~ o` e o ayi': o o•> °'aE c>~r ~ ««< «<`to mmm°mm` mma~oc~t~ c~~~~cLi ~~~~c°~ ~ci~co• I .--1 ~--i r ~' • Health Insurance Costs Paid By Employee. 1992-93 ~~ I~ $ ~~ P ~, n~ 21% 4% -~:- STATE TEACHERS EMPLOYEES PAY PAY • source: ~"E_-~ Research. Teachers cont~~ibicte to help make icp underfunding zj~ many ways. ~~ Individual Coverage Family Coverage STATE TEACHERS EMPLOYEES PAY PAY . ~ ~ ~ ' i i i ; i T ~ '~ o ~ z ~ i j ~ ~ i a I ~ i j ~ IO I N N ~ O ~ CO O I~ CD I OON ~ O ~h, I O ~ ~ I ~~ i~ ~A I V 7~ 1I N O CO I r CO t O ~ O (D CD i' O ' O In N U ; O pp t0 B D O O N ~ CO O O ~t N ' ~!"l ) N I CO ~ (A (A O Cr W ~ A CQ CO I _ O D ~ M O M tJi t 7 p O~ , ~JS M O ! N { ~ i N ~ N i . ~ E I I W I Q i ~ I o I I I j O i 1 0 0 N ~ N C(~~ ~~pp pp p O O N -Y i ~ eF 00 ~}' ~ I O CO ~ a 0 ~ d O~ O ~~ CD ~ I O (p i ~ ~ ~r V J ~ N C7 M e- CO 00 (h O ' O~ CD N ` ~ L N N~ M ~ ~ M d' O _ C'7 CA h N O • O _ ~ i Cp _ 0~ i ~ N ~ I~ i ~ o~ rn ~ I m ~- t76 C?. ~ et ~ N I I s} Cn ~ I~ i A ~ ~ Q` i 'I T ~ ~ T' I ~O- V O loin t Of D O c~6n ~ ~ ; O)O O s N01 M O CV M O t5 N a ~~ O 01N N V C O O ,nes. 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D ~ma~Dm c~ m n ~' ~ < ~ ~ ~cQ v i °- ~ mcn ~ cm~, m ,.~,_.m Qo°v, n~ 3a m<: cn~v v c m~,~~v. m ~cn~ ' ~m ~~mm`~ m~ c ° m~ 0 m~~ 'm ~ ~m3 ~a dm ~y ~~~`~_~ ~ ~O cvc ,...0 ~ tn~N"a ~mrt ~n ~ 3vD~~~c-v my<mr;m~c vn~~ ~3m m ~ '~co'~--o-g, ao ~' m~- ~~ ~ ~~' o a m C Wm ~'~ ~ v ' < m ~ ~~ ncnmv ~cn ~c?m W~ ~~~ ~ ~m -arm .~," N W~ to m C m-~ cn^m-v~ N~N o 5'ac m m~D ~ ~~ m ~°v-~~~~~°' _ ~ c c ~D~~ov 3~~ ~ vo ~~ -m m ,~ ~~~: ~(Q ~-(D~Cm~ °~m a~cn 'o ~ cn3NCQ ~.~.~' m 3 ~p r ?m ~v~ m .~ ~ a~ °a a~m'~m mcmi ~' ~ °: o vcQ'3o~ ~ ~ .~ cc « ~ ~. a cQ ~ a o m~oa-~,~Q ~m n~ a ~ m m ~' m ~ ~ ~ -a mm ~ c i D mN~•rt ~ N~°.m~'•~~ m ~ m - n °~ ~-a -•cQ p ~Gm~?a~a-a ~_ m m ~_ .~.I Z rn C rn C Z v_ z G1 n 0 Z O ~T V D 0 z O ^~ C rn z N C Z v_ z "'~ m W M ~ zno: W or ~~ v `~ ~c a~ cN m. ~' r ao m~ m- ~~ ~• ~ a ~' v ~~ o~ ~i ~ ~~ -a, o n~ ~ ... om ~~ . o zm oa ~~o ~°~ ~. o r 00 ao ~ ~ X `~ O N ~ C v QQ iU ~+ ~ ~~ ; ~~ `~ o o~~ ~ ~- -., _c o ~ a, m -a ~~ c ~. ~_ av o mm ~~ a~ c ~. ai d -I rn .-- L. m c o. z 0 0 cn' o' ~~~ ~. ~ Q.~+ a~ ~~ 00 x ~ -n .o _c ~ O ~ Q~ Q r: - ~ fp i 3m °oc ao <: ~~ ~Q o' ~~ m -~ x me ~v a= cm uo, o ~~ ~o o~ 0 ~~ 0 rn VEA FUNDING PRESCRIPTION LOCAL SCHOOL DIVISION E~CAMPLES March 1995 Local School Division Example No. 1 (1993-94 - Fauquier County) Local school division is not required to expend additional local funds under Tier One or Tier Two of the VEA Proposal because local expenditures exceed the required local shares. TIER ONE -Foundation Program Formula for Providing a Quality Education 1. 10,484 Weighted Average Daily Membership (WADM) 2. x $3,393 Statewide Foundation Per Pupil Amount 3. _ $35,572,212 Total Foundation Program Cost 4. - $4,001,945 Sales Tax Revenues 5. _ $31,570,267 Total Foundation Program Cost to be Shared 6. x 0.6863 Local Composite Index (LCI) 7. _ $21,666,674 Local Share of Foundation Program 8. $9,903,593 State Share of Foundation Program (line 5 minus line 7) 9. 10. - 11. _ $9,903,593 $7,591,156 $2,312,437 State Share of Foundation Program (line 8) State Aid for the Standards of Quality (current formula) Additional State Aid -Tier One 12. $27,683,921 Total Local Expenditures for Education 13. - $21,666,674 Local Share of Foundation Program (line 7) 14. _ $6,017,247 Local Funds Above (Below) Required Expenditures -Tier One TIER TWO -Incentive Program Formula for Providing a Quality Education (Optional) 15. 8,661 Average Daily Membership (ADM) 16. x $500 Guaranteed Per Pupil Amount 17. _ $4,330,500 Total Incentive Program Cost 18. x 0.3137 State Aid Ratio (SAR = 1.0000 minus LCI) 19. _ $1,358,478 State Share of Incentive Program 20. $2,972,022 Local Share of Incentive Program (line 17 minus line 19) 21. $1,358,478 State Share of Incentive Program (line 19) 22. + $9,903,593 State Share of Foundation Program (line 8) 23. - $7,591,156 State Aid for the Standards of Quality (current formula -line 10) 24. _ $3,670,915 Additional State Aid -Tier One and Two 25. $27,683,921 Total Local Expenditures for Education (line 12) 26. - $2,972,022 Local Share of Incentive Program (line 20) 27. - $21,666,674 Local Share of Foundation Program (line 7) 28. _ $3,045,225 Local Funds Above (Below) Required Expenditures -Tier One 8~ Two dial /fauquier.wk4/db Local School Division Example No. 2 (1993-94 - Dinwiddie County) Local school division is not required to expend additional local funds under Tier One of the VEA Proposal, but is required to expend additional local funds under Tier 2 because local expenditures are below the required local share. TIER ONE -Foundation Program Formula for Providing a Quality Education 1. 5,119 2. x $3,393 3. _ $17,368,767 4. - $1,509,557 5. _ $15,859,210 6. x 0.2756 7. _ $4,370,798 8. $11,488,412 Weighted Average Daily Membership (WADM) Statewide Foundation Per Pupil Amount Total Foundation Program Cost Sales Tax Revenues Total Foundation Program Cost to be Shared Local Composite Index (LCI) Local Share of Foundation Program State Share of Foundation Program (line 5 minus line 7) 9. $11,488,412 State Share of Foundation Program (line 8) 10. - $8,183,281 State Aid for the Standards of Quality (current formula) 11. _ $3,305,131 Additional State Aid -Tier One 12. $4,787,011 Total Local Expenditures for Education 13. - $4,370,798 Local Share of Foundation Program (line 7) 14. _ $416,213 Local Funds Above (Below) Required Expenditures -Tier One TIER TWO -Incentive Program Formula for Providing a Quality Education (Optional) 15. 3,801 Average Daily Membership (ADM) 16. x $500 Guaranteed Per Pupil Amount 17. _ $1,900,500 Total Incentive Program Cost 18. x 0.7244 State Aid Ratio (SAR = 1.0000 minus LCI) 19. _ $1,376,722 State Share of Incentive Program 20. $523,778 Local Share of Incentive Program (line 17 minus line 19) 21. $1,376,722 State Share of Incentive Program (line 19) 22. + $11,488,412 State Share of Foundation Program (line 8) 23. - $8,183,281 State Aid for the Standards of Quality (current formula -line 10) 24. _ $4,681,853 Additional State Aid -Tier One and Two 25. $4,787,011 Total Local Expenditures for Education (line 12) 26. - $523,778 Local Share of Incentive Program (line 20) 27. - $4,370,798 Local Share of Foundation Program (line 7) 28. _ ($107,565) Local Funds Above (Below) Required Expenditures -Tier One & Two dixlldirnvidie.wk4 -3- r Local School Division Example No. 3 (1993-94 -Warren County) Local school division is required to expend additional local funds under Tier One and Tier Two of the VEA Proposal because local expenditures are below the required local shares. TIER ONE -Foundation Program Formula for Providing a Quality Education 1. 5,809 Weighted Average Daily Membership (WADM) 2. x $3,393 Statewide Foundation Per Pupil Amount 3. _ $19,709,937 Total Foundation Program Cost 4. - $2,086,614 Sales Tax Revenues 5. _ $17,623,323 Total Foundation Program Cost to be Shared 6. x 0.3961 Local Composite Index (LCI) 7. _ $6,980,598 Local Share of Foundation Program 8. $10,642,725 State Share of Foundation Program (line 5 minus line 7) 9. $10,642,725 State Share of Foundation Program (line 8) 10. - $7,486,997 State Aid for the Standards of Quality (current formula) 11. _ $3,155,728 Additional State Aid -Tier One 12. $6,813,220 Total Local Expenditures for Education 13. - $6,980,598 Local Share of Foundation Program (line 7) 14. _ ($167,378) Local Funds Above (Below) Required Expenditures -Tier One TIER TWO -Incentive Program Formula for Providing a Quality Education (Optional) 15. 4,462 Average Daily Membership (ADM) 16. x $500 Guaranteed Per Pupil Amount 17. _ $2,231,000 Total Incentive Program Cost 18. x 0.6039 State Aid Ratio (SAR = 1.0000 minus LCI) 19. _ $1,347,301 State Share of Incentive Program 20. $883,699 Local Share of Incentive Program (line 17 minus line 19) 21. $1,347,301 State Share of Incentive Program (line 19) 22. + $10,642,725 State Share of Foundation Program (line 8) 23. - $7,486,997 State Aid for the Standards of Quality (current formula -line 10) 24. _ $4,503,029 Additional State Aid -Tier One and Two 25. $6,813,220 Total Local Expenditures for Education (line 12) 26. - $883,699 Local Share of Incentive Program (line 20) 27. - $6,980,598 Local Share of Foundation Program (line 7) 28. _ ($1,051,077) Local Funds Above (Below) Required Expenditures -Tier One 8~ Two dixl\warten.wk4\db -5- H c m L ~_ x C f0 L O _O O f7 01 O C O .j O L U N (0 U O f6 O a~i r ~ ~, o~, Oo O~ ~o ~°c N N ~v o>m ~ ~ a~ a~ $•~ N fa ~ L N O S O ~~ N V C O In > O (V O O C~ C (0 O y N O C O~ C ~ lD ~ y O ~ 'O ~~ N E O N ~L~~c rn3 =Ya°~ ~~E ~`" ~ cn' ~ O C f0 y C r to N O Q '~ to •O N O L ~ U f0 fq U 0 7 O N ~ f6 N O 0 0~ 01 O ~ C_ •~ U N ~ f4 O T C f/1 ~ nl w 0 C •N C N U '.O. 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' a 3 p w ~ a ~ ~ ~ ~ c ~ emu' ai mLL o :~ ccuLL v ~ v,o- a` rno- ~ Q rno- Q ~ a~~o Q a~~o ~ u?~~o :° aUH ~ QUF- Q ~QUH ~ U -9- t i ti ~r* VEA FUNDING PRESCRIPTION UPDATE EDUCATION FUNDING • The Virginia school finance system is broken and must be fixed. • The annual Band-Aid approach used by state policymakers has not solved the state education funding problems. • The State Supreme Court affirmed the trial court's judgment that "nowhere in Article VIII of the Constitution of Virginia is there any expressed mandate for `substantial equality' in spending or programs among or within school divisions." This ruling leaves the issue of funding disparity in the Commonwealth unresolved and places the issue of relief for Virginia students squarely before the General Assembly. • The primary reason that the problems of inequity and inadequacy of the Virginia system of school finance exist is due to the~low level of fiscal support provided public schools from state resources. The state share of revenue, including the dedicated one-cent sales tax for K-12 education, was 42.9% in 1992-93 -- far below the U.S. average of 47.0%. The local share of revenue for K-12 education in 1992-93 was 52.3% -- far above the U.S. average of 46.1%. (See Exhibit 1.) • School finance research has shown consistently that it is very difficult for a state highly de- pendent upon local fiscal support to achieve a high level of fiscal equalization among its local school districts. SUPPORT COSTS: FRINGE BENEFITS • The method of basing state SOQ funding support for health insurance on what school divi- sions ~,ya rather than on what it costs to provide health insurance penalizes teachers. If the actual average premium rate paid for single and family health insurance coverage in 1993-94 had been used, there would have been an additional $110.5 million in state support for health insurance costs. (See Exhibit 11.) • Teachers paid on average $3,500 out-of-pocket for family health insurance coverage in 1993- 94. (See Exhibit 12.) • In the Joint Legislative Audit and Review Commission (JLARC) study on SOQ funding, fringe benefits that would be included in SOQ support costs were determined on the basis of "fringe benefits routinely offered by most school divisions". Over 86% of Virginia's teachers were employed in 122 school divisions in 1994-95 which "picked-up" the employee's five percent contribution to the Virginia Retirement System (VRS). (See Exhibit 13.) Local school divisions in 1993 contributed $114.1 million to provide this benefit, which amounted to $111 per pupil in average daily membership. The cost of this employee benefit is now "routinely offered" by Virginia school divisions and should be included in SOQ support costs. SUPPORT COSTS: CAPITAL OUTLAY • The state provides financial assistance to localities for school capital outlay through the Lit- erary Fund and the Virginia Public School Authority in the form of loans. Since 1990, almost $390 million has been transferred from the Literary Fund for teacher retirement payments. Due to the nonavailability of Literary Fund Cash, 88 school construction projects are currently on the First Priority Waiting List, totaling $129 million. More than half of the projects have already been on the Waiting List for more than one year, with nearly one-third waiting for more than two years. According to the Virginia Department of Education 1993 Update of the School Facility Status Survey, Virginia school divisions will experience a $898,000,000 shortfall in funds required to meet maintenance and capital improvement needs over the next five years. (See Exhibit 14.) 3 • The actual, average salary ranking of Virginia classroom teachers plummeted from a ranking of 18th in 1989-90 to a ranking of 26th in 1993-94. (See Exhibit 19.) A recent study by the American Federation of Teachers (AFT) reflected that when teacher salaries are adjusted for the cost-of-living in the states, Virginia's rank improved to 14th in the nation. However, the AFT study does not include the localities in the northern Virginia Standard Metropolitan Statistical Area in determining the statewide cost-of-living index for Virginia. Anew study prepared for the National Center for Education Statistics includes these localities in determin- ing the statewide cost-of-living index. Using this index, the average salary of Virginia teach- ers ranked 25th in the nation in 1993-94. (See Exhibit 20.) • Virginia teacher salaries lost 7% to inflation over the past four years. (See Exhibit 21.) • Entry level salaries for trained professionals are consistently higher than teacher salaries. New graduates often can make $8,000 a year more by choosing private industry over the classroom. (See Exhibit 22.) While the length of the contract year may be shorter for teaching than the work year for other occupations, differences in the actual number of workdays are relatively small when paid annual leave days and paid holidays of private industry employees are taken into account. Also, the Status of the Virginia Public School Teacher survey conducted by the VEA has shown consistently that while the average teacher's contract requires a teacher to spend over seven hours a day at school, the teacher puts in an additional twelve hours a week on school-related activities -- for a total work week of over 47 hours. • There are school divisions in Virginia where dedicated teachers with ten years of experience in the classroom currently make less than $23,000. In 1994-95, teacher salaries for ten years of service range from a high of $39,185 to a low of only $22,643. Salaries for these experienced teachers fall below $28,500 in over 80% of Virginia school divisions. (See Exhibit 23.) VEA FUNDING PROPOSAL (See Side-by-Side Comparison for Differences between current K-12 Funding System and The VEA Prescription.) • The VEA Proposal addresses two school funding problems in the Commonwealth: The un- detfunding of K-12 education by the state and funding disparity. 5 • The VEA supports raising additional government revenues to ensure adequate financial sup- port for public education. Potential additional revenue sources include sales tax options, per- sonal income tax, corporate income tax and tobacco products taxes. • Per capita personal income ranks the Commonwealth 14th in the nation. The state and local taxes Virginia citizens pay as a percentage of their personal income ranks the state 46th in the nation. (See Exhibit 27.) Virginia has the financial wherewithal to do more and should do more to provide a higher quality system of education for our young people. February 1995 7 EXHIBIT 2 GENERAL FUND APPROPRIATIONS FOR ELEMENTARY AND SECONDARY EDUCATION 60.0% 55.0% 50.0% a~ m c~ c 45.0% a~ a 40.0% 35.0% 30.0% 802/geni(wid 1968-70 1994-96 M N Q1 r J Q Q LL. 0 Q Z Q H W 2 F- Z Q i J W Z O y w a J Q Z O H -- z 0 w g Q ~~ r'. I~ r cn ~ ~ :fl N ~ ~ O O ~"~ N ~ F- c'~ M 69 69 ~ L~ t° ~ o ~ O ~ N ~ C1 N M ~ ~ O O f~9 ~ H H ~ ~ ~ i ~ c c a? r~ c rn ~ ~ a vN v ~ o a~ »r w ~ ~ a ~ 0 a a O ~ 0 0 0 a~ a N ~ ° ~ o ~ ao c~ Sri ° a' ~ ~ ~ "~ t° E a a~ .. , -. ~, O ~ L O N .o yN ~p ~ ~ ~ to !n ~ ~ a~~ d c0 v, a w~ ~' O~ ~.Lr > > ~ ~ ~ (Q ~ O (~ ~ m ~ (~ O v~~-~ a~ >t •- o~ v a~ O Z ~ ~ ~ Wr~s Q,, ~r~ ~ am ~p o°a~ ~ y J~ v Q a Q~ v s EXHIBIT 4 o S a W o~ m EXHIBIT 6 NUMBER OF INSTRUCTIONAL PERSONNEL PER 1,000 STUDENTS IN ADM REQUIRED BY THE STANDARDS OF QUALITY (SOQ) ACTUAL STATE REQUIRED AND LOCALLY FUNDED SOQ INSTRUCTIONAL SOQ INSTRUCTIONAL PERSONNEL POSITIONS PERSONNEL POSITIONS DIFFERENCE YEAR PER 1,000 IN ADM PER 1,000 IN ADM (COL. 2 -COL. 1) 1980-81 54.0 63.0 9.0 1981-82 54.0 63.8 9.8 1982-83 54.0 64.0 10.0 1983-84 54.0 64.8 10.8 1984-85 54.0 65.9 11.9 1985-86 57.0 67.2 10.2 1986-87 58.0 66.2 8.2 1987-88 58.0 67.0 9.0 1988-89" 59.2 67.7 8.5 1989-90 60.1 68.8 8.7 1990-91 59.6 69.4 9.8 1991-92 58.9 69.0 10.1 1992-93 60.4 69.9 9.5 1993-94" 60.9 70.0 9.1 NOTES: Instructional personnel include principals, assistant principals, guidance counselors, librarians, and teachers. Prior to 1986-87, instructional supervisors and visiting teachers were included in this category also. "'JLARC methodology for determining SOQ costs implemented. "Estimate based upon budgeted positions. BO~nsprsnl EXHIBIT 8 LOCAL EXPENDITURES ABOVE THE REQUIREMENTS ESTABLISHED BY THE STANDARDS OF QUALITY (SOQ) __ 1992-93 225% 200% 175°l~0 150% a~ ~p 12590 c a~ a~ a 100% 75°Yo 50°J~o 25% 0% BovAev~Q MINIMUM EXPENDITURES REQUIRED BY THE SOQ EXHIBIT 10 VARIANCES BETWEEN CLASSROOM STAFFING STANDARDS AND PRACTICE STANDARD PRACTICE Grade 1 24 to 1 17.7 to 1 Elementary 25 to 1 15.2 to 1 Secondary 25 to 1 12.1 to 1 LEVEL SOURCE: Virginia Department of Education, "1992-93 Superintendent's Annual School Report for Vrginia." 8o2nrariance EXHIBIT 12 s~,ooo ss,ooo as,ooo sa,ooo 53,000 52,000 51,000 SO AVERAGE INSURANCE COST FOR TEACHER FAMILY COVERAGE 1991-92 1992-93 1983.9/ © Empbyee Pays O Empbyer Pays EXHIBIT 14 ~~ W W Z ~_ J_ V Q LL. J T~ i 'vV I Q •_Z~ V _~ H W Z Lei. Q W J O 2 ,V,^ vI 00 Q~ 07 r 2 NO ITi. Li r I'~ Q H W Q W 1 ~-+ 0 N N O L Q U W U C cv Q~ c~ G _.. '~~~ i I=~~, i z II 0 ~ ~~ ~~~ ~z~ „r~ :. jam. ~.` ~~^ 1 ~,`~ ~,.~ is r 2, ,,~,,, ,;,, ~. ~ s:~z..~~.t~ 0 ~~~ ~ Z N ,~~ ~H_ ~,, .,'~ .~ h w .i ~~ ; '~ st ,. M In ; 00 ~ Mli ~ ti O M M M O O f~ ~ N ~ ~~', O i M 't7' 00 ~ M EA ' EA ~~ ~ .- 0 0 Av tiT~ 1A_ V/ 1,^_ 1 _ ~ Y J M ~ C~ M N EA ' 69 ~~ ~ I~ N ~ N ti I lM (fl M N ~ M O O f~ N r ' Efl ' EA N ~ Z m ~ Z a v m E c N N U L EXHIBIT 16 PERCENT OF TOTAL LOCAL EDUCATION FUNDS SPENT ON TRANSPORTATION COSTS 1992-93 100% :<~'>~~> <; _ ;?: ~ ~ >'<':: 90% `.'> :::~~~~>%: 80 /0 .:: ?:?:::::::r: :;;~> ~:~ ~::>~: 7090 ':>'<'' >''> 60% '~? a~ w c 50% ~ ~: a °~`.» €.r:::<:::. 40% ''`~`~'< 28.4% ~~~'` ~~ Highest ~>:}:: Division >: ':<:> 30% . . . } ~:r: ,~;; ~: :;fir;:>. 39 ':<: ? • ,,; :s :.: ::>.:.: 20% z~ r~, <~rt 5.0% <x State ~<>~<<' ~ ~ ~ 0.4% Average 10% `'`'~ >~~~ ~ : ` Lowest t t4.,: ~~`~~ er Division r a:w~ .t 0% LOCAL FUNDS SPENT ON TRANSPORTATION 602lfRANSCST EXHIBIT 18 $0 ~ --~ -I ($500) .' ($423) -i ($1,000) ~_" -1 _V~ >~ ($1,500) .~ ($2,000) TEACHER SALARIES National Ave~age ~eacher Salary aseline %~ !~ ~ 'I j iii '~ ~I, ~ ~I i ($970) ($2,290) ($2, 500) ($2,579) ($2,760) ($3,000) INIA AVERAGE TEACHER BELOW NATIONAL AVERAGE ($3,500) r i ~ ~ ~ ~ 1989-90 1990-91 1991-92 1992-93 1993-94 J ~~ ($3,066) 1994-95 B02/Cttchsal EXHIBIT 20 Q J ~ Q ~ (n M W ~ T_ wz Q~ _> I-- O Z L7 ~ 2= YV Z Q ~ W W ~ ~ ~ N J V ap ~~ V Q J C W 0 Us n Z~Q J O = W ~ ~ Z O ~ ~a ... •- M M M M N N m N Y C NN~ i~l. r N r O s w 0 N C Y C c .O N N Q C O ~ ~~ v ~ W c ~ °' c E O y Z ~ Q O wz Z c m~ E o0 N ~ '~ ~ Q O O ~C U 'p~ ~ L N /~ t4 w c d _ _ •~ d H d N d c~ O V O ~ V W v ~ ~ '~ i r .O+ C d d V ~ e~ E o ea Z •' ~ ~ 3 W ~ V Z Y y3 U C t0 d C N O m EXHIBIT 22 Z ~_ W O a w 2 H O Z _W Q Q Z Z Z m 2 F- W Q U W U Q W H Q z c~ ~_ O LL W_ Q Q Z LA O~ o~ 0 o ~, ~ v I M I EA I I I O l ~ M i I EA 0 0 0 0 M 0 0 0 N 0 0 0 N EA O O O '~ N EA O O O N EA NOD VM U1 r VM fA O ~O N I` VN ~) C1~ Z+O .. 00 CXY) CI` to OD N~ to In '~~ ~ N WN >+~ ~XV • N O CA f~ f~ ~ti YCfl • 11') ~1l~ VM N ~~ EA N jam C L`EA ~ VEA LEA SEA N m~ ~NEA WEA mEA L ( C V ~ H ~ ~ N ~ ° V 'E Q J g ~- ~ € o Z U W c c N E N v~ I ~ ~ C G 3 h Of Obi N r m r U V EXHIBIT 24 Weights for VEA Funding Formula 1992-94 Standard of 25/1 Basis (No paraprofessional/staffing adjustments Special Education Students Student Class Size Handicapping Conditions Weights Weight Guide Autism 4.2:1.0 24 8~ 25:1 = 1.0 Deaf (Hearing Impaired) 3.1:1.0 22 & 23:1 = 1.1 Deaf-Blind 4.2:1.0 21:1 = 1.2 Developmentally Delayed 3.1:1.0 19 8~ 20:1 = 1.3 Mentally Retarded -Emotionally 18:1 = 1.4 Primary 2.8:1.0 17:1 = 1.5 Elementary 2.5:1.0 16:1 = 1.6 Junior High 1.7:1.0 * 15:1 = 1.7 Secondary 1.5:1.0 14:1 = 1.8 Transitional Primary (D.D.) 3.1:1.0 13:1 = 1.9 Mentally Retarded -Trainable 3.1:1.0 12:1 = 2.1 Multihandicapped 4.2:1.0 11:1 = 2.3 Orthopedically Impaired 3.1:1.0 10:1 = 2.5 Other Health Impaired 4.2:1.0 * 9 : 1 = 2.8 Seriously Emotionally Disturbed 3.1:1.0 8 : 1 = 3.1 Severely and Profoundly Handicapped 4.2:1.0 7 : 1 = 3.6 Specific Learning Disability 3.1:1.0 6 : 1 = 4.2 Speech or Language Impaired 3.1:1.0 5 : 1 = 5.0 Visually Impaired 3.6:1.0 Center Based Preschool 3.1:1.0 Home Based Preschool 2.1:1.0 Vocational Education Students Student Class Offerings Weights Agriculture 1.2:1.0 Marketing 2.6:1.0 Health Occupation 3.6:1.0 Consumer 1.1:1.0 Home Ec 1.1:1.0 Technology 1.2:1.0 Business 1.1:1.0 T 8~ I 2.2:1.0 Other Special Needs Students Remedial/At-Risk 1.7:1.0 Gifted Students 1.7:1.0 LEP Students 1.7:1.0 * Weight adjusted since first release. h:Uocalreq\wtchart\db i~ EXHIBIT 26 CAPITAL OUTLAY ON A PER PUPIL BASIS -- 1991-92* $5,00( $4,50C $4,OOC $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 'Includes expenditures for facilities and debt service. B02/capoutly PER PUPIL EXPENDITURES FOR CAPITAL OUTLAY VEA FUNDING PRESCRIPTION Weighted Pupil Rationale Current Formula: The current funding formula focuses on a minimum level ~ of instructional SO as established by the State Boazd of staff to administer the Standazds of Quality ( Q) Education, and approved by the General Assembly for the education of public school students. The number of minimally required positions is identified in the staffing regulations set by the State Boazd of Education. These staffing regulations aze established to provide guidance, to promote standazds for school accreditation, and to adhere to federal mandates in order to qualify for federal funding assistance (i.e. -special and vocational education). The State Department of Education goes through the azduous procedure of calculating required instructional positions by grade and by school based upon strict interpretation of the staffing standards. The end product is then manipulated until a final minimum staffing ratio on a divisionwide basis is achieved. The primary objective of this practice is to ensure that the State provides instructional support for the SOQ. The reality is that the staffing standazds aze minimum levels, not optimum or even average. The result is failure on the state's part to support current staffing practices, and therefore, local school divisions aze forced to carry the full fiscal burden of staffing beyond the minimally acceptable level. Educational Need Student Weight Basic Education 1.0 Special Education: Autism 4.2 Deaf (Hearing Impaired) 3.1 Deaf-Blind 4.2 Developmentally Delayed 3.1 Mentally Retarded -Emotionally Primary 2.8 Elementary 2.5 Junior High 3.1 CONVERSION GUIDE Secondary 3.1 Transitional Primary (D.D.) 3.1 Class-Size Student Mentally Retarded -Trainable 3.1 Standard Weight Multihandicapped 4.2 24 & 25:1 1.0 Orthopedically Impaired 3.1 22 & 23:1 1.1 Other Health Impaired 3.1 21:1 1.2 Seriously Emotionally Disturbed 3.1 19 & 20:1 1.3 Severely and Profoundly Handicapped 4.2 18:1 1.4 Specific Learning Disability 3.1 17:1 1.5 Speech or Language Impaired 3.1 16:1 1.6 Visually Impaired 3.1 15:1 1.7 Center Based Preschool 3.1 14:1 1.8 Home Based Preschool 2.1 13:1 1.9 12:1 2.1 Vocational Education: 11:1 2.3 Agriculture 1.2 10:1 2.5 Marketing 2.6 9 : 1 2.8 Health Occupation 3.6 8 : 1 3.1 Consumer 1.1 7 : 1 3.6 Home Ec 1.1 6 : 1 4.2 Technology 1.2 5 : 1 5.0 Business 1.1 T & I 2.2 RemediaUAt-Risk Education 1.7 Gifted Education 1.7 Limited English Proficiency 1.7 -3- w O . ,..,, c~i . ,._, U O ~~ .O~ ~~ U U w ~' ,~ U ~~~ ~ ~ w O . ,..~ -~ «i .~ U O ~ ~ ~ y .O~ ~~ U U ''L~ ~ W ~ ~ C~ ~~~ 0 o~ by '~ w 0 -~., .~ U ?~ W N m ~ ~ .-: Q7 ~ t~l ~ ~ O ~ ~ ~ ~; ~~ ~~ ~ ~ 0 a~ °' U z ~, o w ~ ,~ o ~ ~ ,o ~ ~ o ~ ~W ~ .~' o --~ '~ '~ Ot ~ x o ~0 w ~ N M N '~ 0 V .w ~i ~I i~l n~ ~+ tC~ t--1 O .,~., e~ 'v O y 0 v W ..., .~ ... m rn rn v v a. v N c~ u _ 9, '~ ' ~ ~ '~ ~ O ~ ~ cC u ~ ~ ~ O v ~ ~ ~ ~ v ~ ~ ~ ~ 1 ~ ~ ~ ~ c _ .,, ~p ~" •~ ~ .~ sue. ~ ~ c'-'C `'`" ~ :~ m ~ Q" ~ w •+~-' ~ w ,~ Q" ~ ~ ~ ~ •., su, m ~ '~ N ~ O 3 ~ 'd ~ ~ S~ u ~ -O O ~ ~ ~~ .~ ~ ~ O ~ 0 ~ ~ ~ ~ .'~~-i V + (CS ~ ~" 7-+ +"' ~ ° .~~_, c~C `~~i ~ ' i, ~" ~ sue. ° t~-+ V ~'' a~,~ ~ ~ ~ ~,.., ,~ 3 a _ ,.~ ~ ~ .~ ~ ~ ~ + •~ ~ ,~ tom., ~ p O v O ~ ~ ~ v m ,~ ~ ~ .~ ~ [-~ u'~ a~ ~ O ~ c1~ ~ m H ~ b~0 ~+. 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They said, give us 'high quality.' And the Attorney General ruled. • In 1971 the citizens of Virginia, ~vho have much experience at writing historic constitu- tions, wrote yet another historic constitution. This one, adopted overwhelmingly in a state- wide referendum, pledged that the state "shall seek to ensure that an educational program of high quality is established and continually maintained." The pledge of high quality was unique and much debated. Every state has free education. Every state does not set its aims so high. • Since then Virginians have reaffirmed the goal of excellence and their expectations for public education time and time again. • "As your Governor, I will propose that any locality exceeding the required local funding for schools should receive incentive money based on the state Basic Aid formula to enrich its programs." "I ~~~ill also support incentive grants to school divisions which lower dropout rates, increase graduation rates, increase attendance rates and increase the percentage of teaching staff ~~•ith advanced degrees...." -- Governor L. Douglas Wilder's proposals in his "Agenda for Virginia Education" during the gubernatorial campaign, September 1989. Funding Is Fundamental "At-risk students come into the world with several strikes against them. The money that it took to educate us and the parents of our students is no longer adequate. If they are not given equal access to quality instruction, their chances of success are minimized. This can only be done when sen~ices to them are improved." Marsha Meekins Richmond City 2 Funding Is Fundamental For Better Schools Virginia Education Association/NEA We teach the children. The people voted. They said, give us 'high quality.' And the Attorney General- ruled. • In 1971 the citizens of Virginia, who have much experience at writing historic constitu- tions, wrote yet another historic constitution. This one, adopted overwhelmingly in a state- wide referendum, pledged that the state "shall seek to ensure that an educational program of high quality is established and continually maintained." The pledge of high quality was unique and much debated. Every state has free education. Every state does not set its aims so high. • Since then Virginians have reaffirmed the goal of excellence and. their expectations for public education time and time again. • "As your Governor, I will propose that any locality exceeding the required local funding for schools should receive incentive money based on the state Basic Aid formula to enrich its programs." "I ~~•ill also support incentive grants to school divisions which lower dropout rates, increase graduation rates, increase attendance rates and increase the percentage of teaching staff ~ti~ith advanced degrees...." -- Governor i. Douglas Wilder's proposals in his "Agenda for Virginia Education" during the gubernatorial campaign, September 1989. Funding Is Fundamental "At-risk students come into the world with several strikes against them. The money that it took to educate us and the parents of our students is no longer adequate. If they are not given equal access to quality instruction, their chances of success are minimized. This can only be done when ser~~ices to them are improved." Marsha Meekins Richmond City 2 Constitution Of Virginia Article VIII Education Section 1. Public schools of high quality to be maintained. The General Assembly shall provide for a system of free public elementary and secondary schools for all children of school age throughout the Commonwealth, and shall seek to ensure that an educational program of high quality is established and continually maintained. Section 2. Standards of quality; State and local support of public schools. Standards of quality for the several school divisions shall be deter- mined and prescribed from time to time by fihe Board of Education, subject to revision only by the General Assembly. The General Assembly shall determine the manner in which funds are to be provided for the cost of maintaining an educational pro- gram meeting the prescribed standards of quality, and shall provide for the apportionment of the cost of such program between the Commonwealth and the local units of government comprising such school divisions. Each unit of local government shall provide its por- tion of such cost by local taxes or from other available funds. 1973 Attorney General Opinion "... the Standards cannot be prescribed in a vacuum but must be realistic in relation to the Commonwealth's current educational needs and practices. Similarly, in estimating the cost of imple- menting the Standards, the General Assembly must take into account the actual cost of education rather than developing cost estimates based on arbitrary figures bearing no reasonable relation- ship to the actual expense of education prevailing in the Commonwealth. "... The General Assembly should take into account the actual salaries being expended by the local school divisions and the actual pupil-teacher ratio existing within the school divisions in estimating the cost of the Standards of Quality." 3 In the 1980s Virginia began... and then Virginia faltered. Virginia- devotes a 28% lesser share to schools than it did i n 1968-70. Localities carry a disproportionate share of the fiscal load. In the 1980s, Virginia began to increase Last year in the United States, the average school funding in order to correct a previous locality paid 46.1 ~ of local school costs. The decade of proven underfunding. Per pupil average Virginia locality paid 53.5%. expenditures and teachers' salaries rose by more than the national average and progress began to be made. In the early 1990s budget shortfalls hit Virginia and progress up the fiscal ladder became a plummet down the ladder. Shortfalls and the recession hit other states, too, but they reordered priorities and increased revenues for schools and climbed above a declining Virginia in the rankings. • The percent of state general fund revenues devoted to public schools for kindergarten through the 12th grade has declined signifi- cantly, reflecting a lowered priority placed on public schools by legislators. In the 1968-70 biennium, the state appropriated 50.6% of the general fund to schools. In the current bien- nium, schools have been reduced to receiving only 36% of general fund appropriations. Schools are 28% less a priorit<~ today in Vir- ginia than they were in 1968! • Last year in the United States, the average state provided 47.2% of the cost of schools. The Commonwealth of Virginia only provided 41.5%. • The primary reason for the inadequacy and inequity of the Virginia system of school fi- nance is the low level of fiscal support pro- vided public schools from state resources. Funding Is Fundamental "Technology is under-financed and, currently, an under-valued aspect of education. It is capable of changing the face, as well as the soul, of every educator's and student's day. Only by embracing paradigmatic change can we move from 'every child can learn' to 'even- child will learn.' Technology, alone, has the ability to individualize instruction to the extent necessary for a total quality education." David J. Long Virginia Beach 4 Revenue For Public Schools By Source, 1991-92 Local Revenue State Revenue Source: NEA, "Estimates of School Statistics. Virginia trails other states in the nc~tio~i in state financial suppo~~t for public schools. 5 I VIRGINIA UNITED STATES VIRGINIA UNITED STATES The state chooses to guess' even where the facts are known. This technique allows it to pay less for "high quality" and diminish the quality as it diminishes payments due to localities. • Even though it knoc~~s the salary of every teacher, the state pretends it doesn't and uses a statistic known as the linear estimator to underrepresent higher salaries and over esti- mate lower salaries. For example, the state's linear estimator counts -11 Highland County teachers exactly the same as it counts 8,800 Fairfax teachers. Then it computes a deliber- ately low prevailing "average" from this inap- propriate technique and provides funds to school divisions using that "average" as its basis. • The state indicates 60.6 instructional person- nel are needed per 1000 students and shares in funding only these personnel. Localities have to pay the entire cost of any instructional personnel beyond that figure -- an additional 10 personnel (on average) per 1000 students. Thus hard-pressed localities have to pay 122% more for every teacher above that number. Still they employ an average of 70.1 person- nel per 1000 students. "Double payment plus" by localities already underfunded is a true test of need and, though the state's funding mecha- nism ignores it, a realistic practice is the truest test. Thus, no state funds help pay for 8800 teachers currently employed across Virginia. • These two methods permit the state to withhold its share of approximately $450 million it rightfully owes to localities based on realistic costs and practices. Funding Is Fundamental "It is next to impossible to: meet the needs of academi- cally talented students; provide service to special education students (learning disabled, emotionally disturbed students) with severe physical handicaps; provide time for young children that do not have stable/secure home environments; prepare for instruction with little planning time; provide differen- tiated instruction; use authentic/realistic assessment procedures; find time to conference with parents during contract hours--with 25 students in a class- room!" Diana Amatucci Albemarle County 6 Number Of Instructional Personnel Per 1,000 Students YEAR FUNDED SOQ POSITIONS PER 1,000 IN ADM* ACTUAL POSITIONS PER 1,000 IN ADM* POSITIONS UNFUNDED PER 1,000 IN ADM* 1980-81 54.0 63.0 9.0 1981-82 54.0 63.8 9.8 1982-83 54.0 64.0 10.5 1983-84 54.0 64.8 10.8 1984-85 54.0 65.9 11.9 1985-86 57.0 67.2 10.2 1986-87 58.0 66.2 8.2 1987-88 58.0 67.0 9.0 1988-89 59.2 67.7 8.5 1989-90 60.1 68.8 8.7 1990-91 59.6 69.4 9.8 1991-92 58.9 69.2 10.3 1992-93** 60.6 70.1 9.5 Source: Virginia Department of Education. "Average Daily Membership ** VEA Estimate When localities lzire teachers at 122 o above usual costs, you k~zo~v the teachers are needed and that the Standards a~•c ~~rti ficialli~ understated and underfunded. Teacher salaries are further behind the national average than ever before in history. Last year the state's average salary actually went down by nearly $500 as teachers' out-of-pocket health insurance bills went up. • Virginia's teachers have taken it on the chin. In 1991-92, their average salary declined by $496 while the national average teacher salary increased $975. Since 1989-90, Virginia teach- ers' average salary rank in the nation has fallen from 18th to 27thJand is heading downward still. The average salary paid Virginia teachers is $2,9781ess per ,year than the average salary for the nation's teachers. • Even if corrections begin to be made this year the effect on teacher supply will hurt for several years. Northern Virginia counties and cities compete against $5,000 higher starting annual salaries in the Maryland suburbs. Salaries of West Virginia teachers increased more than thirty percent over the last three years. What used to be "readin', riting and the road to Richmond" among North Carolina teacher training schools could become "readin', riting and the road to Raleigh" for Virginia's teacher training institutions. • "The best teachers must be placed in the classrooms of our state, and they will be paid professional salaries exceeding the national average of teacher salaries. This is my commit- ment to you...." --Governor L. Douglas Wilder's proposal in his "Agenda for Virginia Education" during the gubernatorial campaign, September 1989. Funding Is Fundamental The impact on the morale of Virginia teach- ers is made worse, knowing that these are contiguous states with similar economic reali- ties. Virginia teachers also know that college teachers here make well above their national average and that the per capita income of all Virginians is also above the national average. "It is unthinkable that in the twelfth wealthiest state in our nation, a state in which the average income is above the national level, teachers are so grossly underpaid. It is a reflection on our worth to our legislators, our neighbors, our children, that after ten years' experience, a teacher in Appomattox County earns less than $24,000!" Wanda C. Conner Appomattox County 8 Teacher Salaries In Free Fall National Average Teacher Salary Baseline $0 -$500 -$1000 -$1500 -$2000 -$2500 -$3000 -$423 VIRGINIA AVERAGE TEACHER SALARY BELOW NATIONAL AVERAGE 1989 Source: NEA, "Rankings of the States." 1990 1991 1992 The national average salary has been a state objec- tive but Virginia teachers are getting left behind. 9 -$970 -$2441 -$2978 Health care costs have also been underfunded. Health care has kept pace for public employees but not for teachers. The state blames the localities, the localities blame the state. • Underfunding has to take its consequences somewhere. One place is health insurance for teachers. While the average state employee pays -- out of pocket -- 4% of the cost of health insurance, teachers pay 21 % -- out of pocket -- for individual health policies. For family coverage, state employees pay 32% -- out of pocket, while teachers pay 60% out of pocket -- for their families. The underfunding lowers salaries on one hand and on the other hand takes a much higher propor- tion of those lower salaries to pay for health insurance. • But the state and the localities share the blame for the current situation. The state allo- cates insufficient funds while many localities have diverted substantial portions of state aid intended for health care to other purposes. Funding Is Fundamental "We can't be expected to do everything we are asked without time to do it. For those of us who already spend nine hours in a building and still have to bring work home and take family time away, something is not right. It is difficult to explain to my three and one year olds why mommy is gone all day and still cannot play when we get home because she has more work to do.' Christine D. Cullen Fairfax Count 10 Health Insurance Costs Paid By Employee, 1992-93 Individual Coverage 21% Family Coverage STATE TEACHERS EMPLOYEES PAY PAY Source: VEA Research. i~z many ways. Teachers contribute to help make up undef funding 11 STATE TEACHERS EMPLOYEES PAY PAY The state provides inadequate financial support for educational facilities. Capital improvement costs are added onto local plates as the infrastructure crumbles. • Another consequence of greater potential financial catastrophe is the damage being done to schools' infrastructure. Old and inadequate buildings, an insuffi- cient number of classrooms for students, tech- nology that still heavily depends on the ditto machine in the computer age, and inadequate instructional equipment and materials are the legacy of delay in funding needed capital improvements. "Capital outlay and debt service costs ap- pear to fit into SOQ costs conceptually.... Capi- tal costs are involved in providing for basic educational programs. Furthermore, a case can be made that SOQ requirements such as caps placed on class sizes may directly contribute to capital outlay needs." -- Joint Legislative Audit and Review Commission, "Funding the Standards of Quality -- Part I: Assessing SOQ Costs," February, 1986. Many of the school building needs are mandated to the localities by state-required programs, yet the state has no capital outlay program for public schools though it invests hundreds of millions for other capital outlay purposes. The state Literary Fund low-interest loan program is not sufficient for localities already hit with state underfunding of operat- ing costs. • Since at least 1973, revenue has been di- verted from the Literary Fund for teacher retirement payments. The effect of this action frees up state general funds for other purposes Due to nonavailability of Literary Fund cash, the First Priority Waiting List currently has $82.4 million in local school construction projects on hold, with another S41.7 million on the approved application list. Funding Is Fundamental "Teachers and our students should not have to work in buildings of extreme heat and cold and expect to reach our educational potential. Many rural buildings were built for our grandparents and cannot provide an education for the 21st century." Deborah R.White Campbell County 12 Unmet Capital Outlay Needs cost Estimates NEW FACILITIES: (167 projects) Site Acquisition $ 62,985,178 Structure Erection 829,913,088 Equipment Purchase 81,664,535 Other 8,556,124 Total New Facilities $983,118,925 EXISTING FACILITIES: (623 projects) Structure Renovation $415,945,908 Structure Addition 168,839,794 Equipment Purchase 35,394,573 Total Existing Facilities $620,180,347 UNMET CAPITAL OUTLAY NEEDS $1,603,299,272 Source: VEA Research. The entire $1.6 billion would be paid for entirely by localities. 13 Can we afford better schools? Yes, additional funding is clearly available, and priorities can be realigned. It is not a question of can. It is a question of will. • In this time of intense competition for highly trained workers and in the move from an industrial age to an information age, a fair rejoinder -- even if we were a poor state -- would be, "Can we afford not to have better schools?" South Carolina, West Virginia and Kentucky have faced that question recently -- and made great strides. ~ But Virginia is not a poor state. We live in one of the richer states in the United States. The per capita personal income ranks Virginia 12th in the nation. • Compared to per capita personal income that ranks Virginia 12th in the nation, the combination of state and local taxes our citi- zens pay against that income ranks us 43rd in the nation. Many of our taxes are well below national averages. And taxes are not the whole answer. If the available revenue pie were sliced differently, our state's priorities could go back to school. Public education has lost 28% of the pie to other services since 1968-70. Funding Is Fundamental "At this critical period of time in our nation where ~~~e see people struggling to exist on no money or little money, where crime and violence abound, where the family has disintegrated, we need the very strongest and best educators. Young people have so many more career choices than I did when 1 was 18. Higher salaries, better working conditions, and a higher value placed on educators are critical to attracting and keeping the finest. Let's not let our brightest and most talented students continue to ignore teaching as a choice." Eileen D. Akers Charlottesville 14 Much Room For Improvement PER CAPITA PERSONAL INCOME, 1990 STATE & LOCAL TAX REVENUES IN 1989-90 PER $1,000 OF PERSONAL INCOME IN 1990 1. ALASKA $ 187 2. DISTRICT OF COL. 165 3. NEW YORK 148 4. WYOMING 136 5. HAWAII 127 6. MINNESOTA 123 7. ARIZONA 119 7. WISCONSIN 119 9. NEW MEXICO 118 9. MONTANA 118 12. VIRGINIA $ 19671 11. MAINE 115 13. NEVADA 19035 12. VERMONT 114 14. COLORADO 18890 12. WEST VIRGINIA 114 15. RHODE ISLAND 18802 14. UTAH 113 16. WASHINGTON 18775 15. MICHIGAN 112 17. MINNESOTA 18731 15. WASHINGTON 112 15. OREGON 112 UNfTED STATES 18691 18. IOWA 109 19. RHODE ISLAND 108 18. PENNSYLVANIA 18686 19. LOUISIANA 108 19. FLORIDA 18530 20. MICHIGAN 18360 UNITED STATES 108 21. KANSAS 18162 22.OHI0 17564 21. CALIFORNIA 107 23. WISCONSIN 17560 22. MARYLAND 105 24. NEBRASKA 17549 22. GEORGIA 105 25. VERMONT 17511 22. CONNECTICUT 105 26. MISSOURI 17472 25. MASSACHUSETTS 104 27. IOWA 17218 26. NORTH DAKOTA 103 28. OREGON 17196 26. NEBRASKA 103 29. MAINE 17175 26. OHIO 103 30. GEORGIA 17049 26. ILLINOIS 103 31. INDIANA 16890 26. SOUTH CAROLINA 103 32. TEXAS 16716 31. NORTH CAROLINA 102 33. WYOMING 16314 31. DELAWARE 102 34. NORTH CAROLINA 16283 31. OKLAHOMA 102 35. ARIZONA 16012 31. IDAHO 102 36. TENNESSEE 15866 31. COLORADO 10P 37. SOUTH DAKOTA 15797 31. KANSAS 102 38. OKLAHOMA ,. ~ ~ 15457 37. NEW JERSEY 101 39. MONTANA "'~ ''" ~ 15270 38. KENTUCKY 100 40. IDAHO 15249 39. PENNSYLVANIA gg 41. NORTH DAKOTA 15215 39. NEVADA gg 42. SOUTH CAROLINA 15151 39. TEXAS gg 43. ALABAMA 15021 39. MISSISSIPPI gg 44. KENTUCKY 15001 43. INDIANA ~ I 96 45. LOUISIANA 14542 43. VIRGINIA gg 46. NEW MEXICO 14265 47. AR KANSAS 14188 48. UTAH 13993 49. WEST VIRGINIA 13755 50. MISSISSIPPI 12823 Sources: Bureau of Economic Analysis, "Survey of Current Business," August 1991, and Bureau of the Census, "Government Finances: 1989-90." Virgi~lic~'s of fo~~t co~n~a~~es ~oo~^li~ to wealth. 15 VEA proposes achild-centered solution. Three-tiered plan supports fairness and excellence. Simplicity reduces confusion. • The VEA proposes athree-tiered school finance formula to replace the current by-guess and by-golly formula. The new formula would be fair to all localities. It would be based on prevailing practices and realistic costs. • The first tier would consist of the state's basic school support. The number of instruc- tional personnel per 1000 students would be counted by analyzing current practices in the school divisions. These would be multiplied by the statewide average salary. To this add statewide support costs for the previous year. • The weighted student count is then multi- plied by the guaranteed cost per student for each school division, yielding the Tier 1 guar- antee. Application of the local composite index to the Tier 1 guarantee will determine the state and local shares. • Tier 2 is for those divisions who want to exceed the Tier 1 program and will be sup- ported by a combination of state and local resources. The cost sharing will be determined also through application of the local composite index. • ivext, each pupil category will be weighted in order to provide additional funds, giving added weight for special education children (autistic, deaf, blind, disabled, educable men- tall~~ retarded, etc.), vocational education children (trade and industrial, technical, busi- ness, health occupations, etc.) remedial and at- risk children, children with limited English proficiency, and gifted and talented children. The weighted number for each school division will be totalled for the entire state. The state- wideinstructional and support costs will be divided by the weighted student count, yield- ing astatewide guaranteed cost per weighted student. • Tier 3 involves no state funds but allows localities who choose to do so to raise addi- tional local funds. Funding Is Fundamental "We keep hearing about having a 'World Class' system of education, but we are working kith 'Stony Age' equipment." Jerry D. Taylor Lt~e Countt/ 16 VEA-Proposed State School Finance Formula ,, ~_~: ~~~ ~, . , ll ~ d~'Y~, <,~ ~: r~ :~ ~`; y ;. ~~T. L1~ :~-~11 1 ~ ~..- - ~ - - ~ - _a yr v~~~r ~~ ~: ~~r vrK -~~~ :~.: ~~~~~~ _~~t, i L~i~ t ~.::~. ._. ~~~- :.~-, _ ~~ ?~~~' ~ ~~ -~ ~ ~~: The plan also supports local initiative. 1~ VEA Recommendations for Funding a System of High Quality Education in the Commonwealth • The Standards of Quality should be up- graded to provide that the staffing ratios used to determine the minimum number of class- room teacher and instructional personnel units are based upon current personnel staffing practices of Virginia school divisions; the SOQ should then be funded on the basis of realistic costs which reflect these practices. • The Commonwealth should guarantee each school division Basic Aid and Special Educa- tion and Vocational Education allocations based upon current staffing patterns of the public schools. • Realistic health care premium rates and realistic medical cost inflation rates should be used in calculating health insurance costs for the support component of the SOQ. • The JLARC*-Transportation Formula which is based upon square miles per pupil should be replaced with a formula based upon pupils transported per mile. This method is the best predictor of pupil transportation costs. • The JLARC*-Formula, currently used to distribute state aid to the several Virginia school divisions, due to its many inherent design flaws, should be replaced with the VEA-proposed three-tiered school finance equalization formula. • The average salary of Virginia classroom teachers should be increased in incremental steps to achieve parity with the national aver- age salary by the end of the 1994-96 biennium. To accomplish this objective, the VEA supports the inclusion of the following provisions in the 1994-96 biennial budget: • Local school division funding for the "pick- up" of the school employee's five percent Virginia Retirement System contribution should be included in calculating support costs for the SOQ. • The Commonwealth should provide fund- ing assistance for capital outlay and debt service, renovation and repair, and remoral of hazardous materials from existing school facilities. -- Appropriations of sufficient state funds to finance the state share of salary im- provement; -- Restoration of salary requirement language; -- Restoration of teacher salary incentive payments; and -- Restoration of language which com- mits the Commonwealth to achieve parity with the national average salary. "~Joiilt Legislative Audit and Review Commission 18 How far behind the rest of the nation do we want to fall? "Money is not the cure for every educational problem, nor is it the primary reasofr people go into teaching. But, eventually, some brave politician is going to point out that a state can't attract a~zd keep good teachers if it does~i't pay them a competitive wage. The question for the General Assembly and for Mr. Wilder's successors as governor is: How far behind the rest of the nation do we want to fall?" --The Norfolk Virginian-Pilot December, 1992 "Eve~ztualll,, some brave politiciajz...." 19 For additional information on the VEA funding proposal, see "VEA Prescription for Funding a System of High Quality Education in the Commonwealth," June 1993. Virginia Education Association, 116 South Third Street, Richmond, VA 23219 September, 1993 20 O~ FiOANp~.~ 2 p 7 ~ v a 7838 COUNTY ADMINISTRATOR ELMER C.HODGE (703) 772-2004 C~Soixxtt~ of ~.o~~rxt~~e Mr. Cecil Hill Route 8, Box 161 Roanoke, VA 24014 Dear Mr. Hill: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (7031 772.2193 October 11, 1995 BOARD OF SUPERVISORS H. ODELL "FUZZY" MIN NIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY .VIN DSOR :TILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C NIC KENS SIN rON MAGISTERIAL DISTRICT 17031 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Grievance Panel. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, October 10, 1995, the Board of Supervisors voted unanimously to reappoint you as a member of the Grievance Panel for another two-year term. Your new term will expire on September 27, 1997. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ ~`~`- 7), 3 ~~-- H. Odell "'Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors FM/bj h Enclosures cc: D. Keith Cook, Director, Human Resources ®R~a ~, o~ ROANp~~ . a ~ ti ~ A 2 ~ ~ ~~~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD 17031 772-2005 FAX (7031 772-2193 October 11, 1995 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: BRENDA J. HOLTON DEPUTY CLERK Attached is the VACo 1995 Annual Meeting Voting Credentials Form designating Chairman H. Odell Minnix as Roanoke County's voting delegate and County Administrator Elmer C. Hodge as alternate. This designation was approved by the Board of Supervisors at their meeting on Tuesday, October 10, 1995. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bj h Attachment cc: The Honorable H. Odell Minnix Elmer C. Hodge ® Re~y~cied Paper O~ (~OANp~~ ti p z ~ z ~ a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 11, 1995 Ms. Jean F. 313 Corbin Roanoke, VA Burdette Circle, NW 24017 Dear Ms. Burdette: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, October 10, 1995, the Roanoke County Board of Supervisors unanimously approved the request of the American Business Women's Association, Orchard Charter Chapter for a raffle permit. The raffle will be conducted on November 18, 1995. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1995. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YO U MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECE,'l1BER 31 OF EACH CALENDAR YEAR. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ® R Paler OF ROANp,1.~ ~ p z ~ z a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 October 11, 1995 Ms. Jean F. Burdette 313 Corbin Circle, NW Roanoke, VA 24017 Dear Ms. Burdette: (7031 772-2005 At their regular meeting on Tuesday, October 10, 1995, the Roanoke County Board of Supervisors unanimously approved the request of the Valley Community Church for a raffle permit. The raffle will be conducted on December 3, 1995. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1995. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLY MAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YO U MUST FILE A FINANCIAL REPORT BY DECEMBER 1 OF EACH CALENDAR YEAR. PLEASE SUBMIT A NEW APPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TO HOLD BINGO OR RAFFLES. PERMITS EXPIRE ON DECEMBER 3l OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, 1~- Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer C~~~xxtt~ ~f ~o~xx~a~~ BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE. SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B EDDY tVINDSOR 'il'_L MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C NICKENS JINTO^ MAGISTERIAL DISTRICT ® Recycled paper i g ~~ ,~ ~Q~ ~E--'L~,L~~J-/ MEMORANDUM TO: ~ Members of the Board of Supervisors FROM:' Elmer C. Hodge ~~ ~. County Administrator DATES July 27, 1995 SUB,~ECT: VEA Presentation Kitty Boitnott h s contacted me expressing interest in having time on the Board nda on ber 10 for a Virginia Education Association presentation. She has already discussed this with Board chairman Fuzzy Minnix. The presentation is a 20 minute video prepared by the VEA which they plan to present to the General Assembly in an effort to get more funding for schools. Their research indicates it may be necessary to increase or reappropriate funds at the state level in order to fund the program. Their research also indicates that most citizens are willing to support additional taxes for education if it is necessary. You will be asked to support the VEA's program and include it in our General Assembly legislative package. If any of you have any questions or concern, please let me know. Otherwise, I will place this on the October 10 agenda. CC: Maw Agile Clerk to the Board ,08-12-1995 09~05AM FRDM Ed Kohinke Catawba Stivsr TD Supervisors ~~~~~r~ ,rr MEMOA ~~~dr ~r vQa~ ~~ T0: Members of the Bo ~~ ~ ~' ~ ~/,V,w ~~~ ~ FROM: Eimer C. H '"~" '~ ~~~/ ~~~ odge County Administrator `r! ,~,~~~.~ DATE. ' Juiy 27, 1995 ~p~-,hr~ ~~ ' ,~s,pt~s•,creipS SUBJECT: VEA Presentatio `~G''''r ~~ ~,,~~r '~ rrl' ~r~oi7'" Kitty Boitnott has contacted me expressing interest in having time on the Board agenda on October 10 for a Virginia Education Association presentation. She has already discussed this with Board chairman Fuzzy Minnix. P.02i03 ~ ~r~ The presentavon is a 20 minute video prepared by the VEA which they plan to present to the General Assembly in an effort to get more funding for schools. Their research indicates it may be necessary to increase or reappropriate funds at the state level in order to fund the program. Their research also indicates that most citizens are willing to support additional taxes for education if it is necessary. You will be asked to support the VEA's program and ~ include it in our General Assembly legislative package. (f any of you have any questions or concern, please let me know. Otherwise, I will place this on the October 10 agenda. CC: Mary Allen, Clerk to the Board ~«-cue. G - - ~~ /U/ ~o ~. -~/~v . - -~ E ~ t~ To -~ ~ -7 ~ I c- ^ A M Date ~ Time ~ J ^ PM WHILE YOU WERE OUP' C of ;DO J Ph '/ L`~ ~ - 3` ~ ~ - ) one ~ : 1 Area Code Number Extension TELEPHONED PLEASE CALL CALLED TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU URGENT RETURNED YOUR CALL Message ~~'titir i ~r(~- CtPr,t_~<~2 ~ LL ~.~ 1 1 q ~ ~E,ti, r ~ n ~ ~ J ''. C t ~ , i'. Operator f) .. AMPAD REORDER EFFICIENCY° aza-oos Pril~ted ~y Mary Allen / ADM01 9/27/95 5:02pm From: Debbie Pitts / GUPO1 CONFIRMED To: Mary Allen / ADMO1 Subject: Best New Facility Award --------------------------------------- ===NOTE====------=====9/26/95==6:17pm== Mary, The attached document outlines the Best New Facility Award criteria for the Brambleton Center Award we received on Sept 17, 1995 at the VRPS Annual Conference. Is it appropriate for the Board to present the award to our Dept. at the next Board meeting on October 10. What do I need to do? Thanks, Debbie. --------------------------------------- _____=====ATTACHED=FILE(S)_____________ File(s): BSTFAC.WPS Detach to:C:\WINDOWS r~c~ ha_.~"~'- t~~e....r Page: 1 Prir~ted by Mary Allen / ADMO1 9/28/95 --------------------------------------- From: Mary Allen / ADMO1 To: Debbie Pitts / GUPO1 Subject: Award --------------------------------------- ===NOTE________________________________ CONGRATULATIONS!! Sorry I didn't return your phone call on the 26th. We have Board meeting from 12:30 p.m. to 8:10 p.m. I think it would be appro iate to recognize the award at th lfl meeting. We will need a Board Report describing award, etc. Also if you received plaque, certificate, etc. Also have those involved present. I also would like an article for The County Aignal. Could someone from your Dept. or the Brambleton Center write something for the next issue? L w 7:53am Page: 1 ~~ President N~aliam 1-{.H`' Blevins Smyth ~ounty President-Elect Harper R. Wagner Bath County First Vice President Katherine K. Hanley Fairfax County Second Vice President John D. Jenkins Prince William County Secretary-Treasurer E. Virgil Sampson Jr. Scott County Imnrediate Past President Peggy R. Wiley Greensville County Region 1 Gregory L. Duncan Accomack County Region 2 Marion B. Williams Prince George County Region 3 Rudolph V. Jones Charles City County John A. Waldrop Jr. Henrico County Arthur S. Warren Chesterfield County Region 4 John f. Purcell Jr. Louisa County Region 5 Charles W. Curry Augusta County 1Zegion 6 W. Harrington Smith Jr. Frederick County Region 7 Ferris M. Bclman Sr. Stafford County Wayne A. Aairs Caroline County Region 8 Hilda M. Barg Prince William County William J. Becker Prince William County F.mest J. Berger Fairfax County Robert B. Dix Jr. Fairfax County Michael R. Frey Fairfax County Gerald W. Hyland Fairfax County Mary Margaret Whipple Arlington County lZegion 9 Wanda C Wingo Botetourt County Region ]U J. Michael Davidson Campbell County Mason A. Vaughan Sr. Pulaski County Region 11 M.Jay Hubble Smyth County Reg;mt Iz James H. Gibson Lee County Pnst Presidents Harry G. Daniel Chesterfield County Kathleen K Seefeldt Prince William County w.D. Gray Richmond County Executive Director Jnmes D. Campbell, CAF. r~~4 ~- VIRGINIA ASSOCIATION OF COUNTIES ~r 1001 East Broad Street • Suite LL 20 Richmond, Virginia 23219-1928 (804) 788-6652 • fax (804) 788-0083 TO: Chairs, County Board of Supervisors County Chief Administrative Officers FROM.• James D. Campbell, Executive Director ~,.~ RE; Voting Credentials for the Annual Business Meeting DATE: September 22, 1995 The 1995 Annual Business Meeting of the Virginia Association of Counties will be held on Tuesday, November 14, from 10:15 a.m. to Noon at The Homestead in Bath County. Article VI of the VACo Constitution states that each county shall designate a representative of its board of supervisors to cast its vote(s) at the Annual Business Meeting. However, if a member of the board of supervisors cannot be present for this meeting, the Association's Constitution does allow a county to designate anon-elected official from your county or a member of a board of supervisors from another county to cast a proxy vote(s) for your county. For your county to be certified to vote at the Annual Business Meeting, your annual dues must be paid in full and either a completed Voting Credentials Form or a Proxy Statement (attached) must be submitted to VACo by November 1, 1995. Alternatively, this information may be submitted to the Credentials Committee at its meeting on Monday, November 13, at 4:30 p.m. in the Allegheny Room or to the conference registration desk before this meeting. NOMINATING COMMITTEE The Nominating Committee will meet at 4:15 p.m. on Sunday, November 12t1-i during VACo's Annual Conference at the Homestead. The com~-nittee is charged to nominate a candidate for President-Elect, First Vice President, Second Vice President, and Secretary-Treasurer to be elected at the Annual Business Meeting. Please send your expressions of interest and nominations to the Committee or to VACo's Executive Director. REGIONAL DIRECTORS Pursuant to VACo's By-Laws, "regional directors shall be selected at the Annual Meeting by the member counties located within the region which the director will represent." Regional caucuses will be scheduled during the Annual Meeting to select directors. Incumbent regional directors should chair the caucuses. Reports should be given to VACo's Executive Director by 6:00 p.m. on Monday, November 13th. The attached list shows the regional directors that must be selected. JDC:bp Attachments cc: VACo Board of Directors Nominations Committee ® General Counsel C. Flippo Hick Regional Directors to be selected in 1995 We need a director from Term to Expire Incumbent Region 1 1997 Duncan Region 2 1996 Wdli~ Region 3 1996 Waldrop Region 3 1997 Jones Region 3 1997 Warren Region 4* 1996 Purcell* Region 5 1997 Curry Region 7 1997 Belman Region 8 1997 Barg Region 8 1997 Becker Region 8 1997 Frey Region 8 1997 Hyland Region 8** 1996 Whipple** Region 10 1997 Vaughan Region 12 1997 Gibson *Unless Mr. Purcell is elected via awrite-in ballot. **If Mrs. Whipple is elected to the Senate of Virginia. ,` NOMINATING COMMITTEE 1995 REGION MEMBER COUNTY TITLE 1 Ra mond F. Also Kin & Queen Su ervlsor 2 J. Howard Settle Brunswick Su ervlsor 3 Mar aret Harris-Mannin Powhatan Su ervlsor 4 John J. Purcell Louisa Su ervlsor 5 Don "Robin" Sullenber er Hi hland Su ervlsor 6 Joanne Burkholder Greene Su ervlsor 7 Robert W. Farmer Caroline Su ervlsor 8 Hilda M. Bar Prince William Su ervlsor 9 Zane M. Jones Cral Su ervlsor 1 0 Lois H. En lish Franldin Su ervlsor 1 1 Ral h E. Ha ton Sm th Su ervlsor 1 2 Kenneth D. Hensle Scott Su ervlsor James Cam bell - VACo Staff BOLD DENOTES CHAIRMAN •A. 0....~-_ ~ •-~~-"' ' ' """"r Ms. Hilda M. Barg Ms Joanne G Burkholder Supervisor Supervisor Supervisor King and Queen County Prince William County Greene Coun Rt. I, Box 94-A ty 15941 Cardinal Dr Route 2 Box 64 Newtown, VA 23126 Woodbridge VA 22191 Ruckersville VA 22968 804J769-1100 703/792.4646 804/971-7400 Mr. James D. Campbell Ms. Lois H English Mr Robert W Farmer Executive Director Virginia Association of Counties Vice Chairman . Vice Chairman 1001 E Broad St SU LL20 Franklin County Caroline County Richmond VA 23219-1928 Route 3 Box 494 P. O. Box 541 , 804!788-6652 Rocky Mount VA 24151 Bowling Green, VA 22427 70.3-483-0308 #804-633f094 Ms. Margaret Harris-Manning S Mr. Ralph E Hayton Mr. Kenneth D. Hensley upervisor Chairman Supervisor Powhatan County Smyth County 4656 Bell Rd 212 Middle Drive Scott County Powhatan VA 23139 Marion VA 24354 Rt. 3 Box 483 804/5983478-H 703-783298 (O) 703-783-2894 (H Gate City VA 24251 ) #70.3.386-6370 Mr. Zane M. Jones Mr. John J. Purcell Jr. Mr. J Howard Settle Chairman Chairman Chairman Craig County Louisa Coun ty Rt. 1, Box 1463 Brunswick County New Castle VA 24127 Rt. 1, Box 509 143 Twin Ponds Road , #703-8643329 Louisa, VA 23093 Lawrenceville VA 23868 703 967-0026 804/8483198 Mr. Don "Robin" Sullenberger III Vice Chairman Highland County HC 4 box 103 Monterey VA 24465 Revised 1/23/95 7o3iasa-2421 r~ ~ Q r~ Z~N N Z - W ~ W ~ ~ Z Z C7 ~ Q _~ W Q ~ J 0[ Q W Q Z - W W ~ OUZ UO Q 0 ~ W Q ~' J tD Q v l z O V W v J _W Z Z~ -~ O (~ U ~~ O 7 0 V1~ U O W Z J ~ M TT`,TTT N f ` TNT T S~ L 0 ~ T-NC~~t'U~CDt~~Q~OrN ~~o >- Y U f- Z w Y Q z J O Q U T O Z W W w Z Z w I-