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BOARD OF SUPERVISORS PLANNING SESSION
JANUARY 6, 7, 1995
ROANOKE COUNTY ADMINISTRATION CENTER
FOURTH FLOOR CONFERENCE ROOM
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PLEASE NOTE• THESE TIMES ARE APPROXIMATE AND THE BOARD MAY ADD,
DELETE OR MODIFY THE AGENDA AT THE BEGINNING OR DURING THE
PLANNING SESSION.
SATURDAY. TANUARY 6, 1996
8:30 a.m. - 9:30 a.m. L~ht Breakfast and discussion with Constitutional Officers
9:30 a.m. - 10:15 a.m. Discussion of City Status
^ Involvement in Urban Partnership
10:15 a.m. - 10:45 a.m. 24 Hour County
^ First Union Model
^ Extended office hours
^ Use of Technology for County Services
10:45 a.m. - 11:00 a.m. Break
11:00 a.m. - 12:00 noon Planning Commission
^ Beyond the Vision: In 1995 10 focus groups defined the preferred future for
Roanoke County. Many of these will be included in the Comprehensive Plan.
We need to determine which of the others we will begin to implement in 1996.
• Review by Planning Commission
• Where do we start?
• Schedule for Comprehensive Plan
12:00 Noon - 1.00 a m. Catered lunch with Planning Commission and School Board
1.00 ~.m - 2.30 p m Roundtable discussion with School Board
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^ Informational Program for Bond Referendum
^ Anticipated budget needs and other priority issues
2:30 p.m. - 2:45 p.m. Break
2:45 p.m. - 4:00 p.m. Economic Development Issues
^ Current economic development prospects
^ Development sites
^ Incentives: blessing or curse?
^ Support for Explore
^ Blue Ridge Parkway Visitor Center
4:00 p.m. Recess to 1:00 p.m., Sunday. January 7, 1996
SUNDAY, ,TANUARY 7, 1996
1:00 p.m. - 1:45 p.m. Fire and Rescue Department
• Recruitment of new Fire Chief
• Capital and equipment needs
• Consultants reports
• Additional staffing needs
1:45 p.m. - 4:00 p.m. Budget
^ Current revenues
^ Revenue projections
^ Process -Let's define
^ CIP
^ Transportation District
^ Major issues
• Social Services funding
• Salary Survey
4:00 p.m. Wrap Up and Adjournment
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WORK DOCUMENT -SUBJECT TO REV/S/ON
BOARD OF SUPERV/SORB PLANN/NG SESSION
JANUARY 6, 1995
ROANOKE COUNTY ADM/N/STRAY/ON CENTER
FOURTH FLOOR CONFERENCE ROOM
ACT/ON AGENDA
PLEASE NOTE.- THESE T/MES ARE APPROX/MATE AND THE BOARD
MA Y ADD, DELETE OR MOD/FY THE AGENDA A T THE BEG/NN/NG OR
DUR/NG THE PLANN/NG SESS/ON.
SATURDAY. JANUARY 6. 1996
8:30 a.m. - 9:30 a.m. Light Breakfast and discussion with Constitutions/
Officers
STAFFPRESENT.- ALL BOARD MEMBERS ECH PMM DCM JMC AMG
MHA,
C. O. 'S PRESENT.- WA YNE COMPTON GERALD HOL T STEVE
MCGRAW. FRED ANDERSON
SHER/FF HOL T UPDA TED BOARD ON JA/L EXPANS/ON. C. O. 'S
ALSO D/SCUSSED /SSUES L/STED BELOW
STEVE MCGRA W AD V/BED THA T HEAND WA YNE COMPTON ARE
US/NG FAX AND DON'T NEED SCANNING SYSTEM A T TH/S T/ME.
HE ALSO ADVISED THAT HE /S REQUEST/NG ADD/T/ONAL
STORAGE SPACE IN ClP FOR PERMANENT RECORDS
D/SCUSS/ON ALSO ON NEED TO F/X UP LEASED PARK/NG LOT
ACROSS FROM COURTHOUSE/JA/L ECH W/LL CHECK ON LONG
TERM LEASE AND POSSIBLE /MPROVEMENTS
® Recyded Paper
9:30 a.m. - 10:15 a.m. Discussion of City Status
GENERAL D/SCUSS/ON ON ANNEXA T/ON. CITY STATUS AND
GOVERNMENT STRUCTURE IN VIRG/N/A. D/SCUSS/ON ON
REGIONAL COOPERA T/ON AND NEED TO PUSH FOR
TRANSPORTAT/ON DISTR/CT.
Involvement in Urban Partnership
GENERAL CONSENSUS TO WA/T UNT/L BUDGET PROCESS TO
LOOKATANYADDIT/ONAL FUND/NG FOR URBANPARTNERSH/P
DEPEND/NG ON WHETHER ANYTHING CONSTRUCT/VE COMES
FROM THE PROCESS.
10:15 a.m. - 10:45 a.m. 24 Hour County
^ First Union Model
^ Extended office hours
^ Use of Technology for County Services
ECH DESCR/BED CHANGES /N SERV/CE AT FIRST UN/ON BANK
GENERAL D/SCUSS/ON ON EXTENDED AND FLEX/BLE HOURS
FRED ANDERSON EXPRESSED SUPPORT FOR PAYMENT OF
TAXES BY ATM MACH/NES BUT ADVISED THAT M/S WO LD
NEED TO DEVELOP PROGRAM.
GENERAL CONSENSUS THAT STAFF NEEDS TO DEVELOP
PROCEDURE FOR "ONE-STOP SHOPPING" WHEREBY ALL BILLS
COULD BE HANDLED A T ONE OFF/CE.
RECESS - 9:55 A. M.
10:00 a. m. - 11: 00 a. m. Genera! Discussion
2
Discussion on Pena/ties for late payment of utility bi//s:
GENERAL CONSENSUS TO LOOK A T PENAL T/ES ON AN
/NDIV/DUAL BASIS AND TAKE SPECIAL CIRCUMSTANCES INTO
CONS/DERA T/ON, ESPEC/ALLY IN THE CASES OF SMALL ~
AMOUNTS AND FIRST TIME LATE PA YORS.
Privatization:
ECH W/LL UPDATE PREVIOUS REPORT ON PR/VA TIZA T10N.
LBEASKED FOR STA TUS REPORT ON PA YMENT OF UT/LITYB/LLS
BY AUTOMAT/C DEDUCTION FROM BANK ACCOUNT.
Gieenway Funding:
ECH AD V/SED GREENWA YS CAN BE FUNDED THROUGH /STEA
GRANTS, TRANSPORTA T/ON DISTR/CT MONEY GENERAL FUNDS
- NEED TO L OOK A T VARIOUS METHODS FOR FUTURE FUND/NG.
LBE AD V/SED THAT GREENWA Y STEER/NG COMMITTEE W/LL
ASK FOR MORE FUNDS FROM FOUR LOCAL GOVERNMENTS TO
H/REA GREENWA Y COORD/NA TOR. COUNTY SHARE WOULD BE
X21,000. BLJ,FM.HCN D/D NOT SUPPORT FUND/NG FOR
POS/ T/ON. LBEASKED THA T THE ISSUE BECONS/DERED D UR/NG
BUDGET PROCESS.
11:00 a.m. - 12:00 noon P/anninQ Commission
PLANNING COMM/SS/ON MEMBERS AND STAFF PRESENT- DON W/TT
AL THOMASON KYLE ROB/NSON MARTHA HOOKER TERRY
HARR/NGTON. JANET SCHE/D.
Beyond the Vision: /n 1995 10 focus groups defined the
preferred future for Roanoke County. Many of these wi// be
3
inc/uded in the Comprehensive P/an. We need to determine
which of the others we wi// begin to imp/ement in 1996.
• Review b y Planning Commission
• Where do we start?
• Schedu/e for Comprehensive P/an
GENERAL D/SCUSS/ON ON V/S/ON PROCESS AND HOW /T F/TS
INTO THE COMPREHENS/VE PLAN. D/SCUSS/ON ON (11 HOW TO
MANAGE GROWTH WITHOUT CONTROLL/NG IT• (21 KNOW/NG
WHEN TO T/GHTEN REGULATIONS AND WHEN TO LOOSEN
REGULATIONS, AND (3J WHEN TO BEFLEX/BLE /N ENFORCEMENT
OF REGULATIONS.
TH ADVISED PLANN/NG COMM/SS10N W/LL MEET /N JANUARY
TO DETERM/NE WORK PROGRAM. LBE ADVISED THAT H/S
PR/OR/T/ES WERE R/DGEL/NE AND TREE PROTECT/ON AND
GREENWA YS.
12:00 Noon - 1:00 v.m. Catered lunch with P/arming Commission and
Schoo/ Board
1:00 y.m. - 2:30 n.m. Roundtab/e discussion with Schoo/ Board
SCHOOL BOARD MEMBERS AND STAFF D/D NOT ATTEND
EXCEPT MARTY ROB/NSON WHO REPORTED ON /NFORMA TIONAL
PROGRAM FOR BOND REFERENDUM.
^ /nformationa/ Program for Bond Referendum
MARTY ROBINSON PRESENTED DRAFT BROCHURE FOR BOND
REFERENDUM AND PROMOT/ONAL TIMETABLE. BOARD MADE
SUGGESTIONS FOR CHANGES TO THE BROCHURE AND
SUGGESTED THAT OTHER ORGANIZATIONS GET 1NVOL VED
4
^ Anticipated budget needs and other priority issues
1:45 p.m. - 4:00 p.m. Budget
BRENT ROBERTSON PRESENTED W/TH ECH
^ Current revenues
^ Revenue projections
^ Process -Let's define
^ C/P
^ Transportation District
^ Major issues
• Social Services funding
• Salary Survey
ECH PRESENTED 1995/96 REVENUE SUMMARYAND PROJECTED
REVENUE FOR 1996/97. ADV/SED THAT ADD/T/ONAL REVENUE
/S APPROX. ~8M AND AFTER 5% SALARIES AND $1M FOR
ECONOMIC DEVELOPMENT PROSPECT ~3M LEFT TO WORK
W/TH. GENERAL D/SCUSS/ON ON 1996/97 BUDGET
HCN ASKED THA T COX CABLE BE BILLED FOR BPOL • BLJ ASKED
THAT BOTH REVENUE SHEETS BE ADJUSTED TO REFLE T
ACTUAL REVENUE; HCN ASKED THAT THE ADDBACK L/ST BE
PR/OR/T/ZED; LBE ASKED FOR MORE BOARD /NVOL VEMENT /N
BUDGET PROCESS; HCN ASKED FOR FUND/NG OF THE VEHICLE
MAINTENANCE POLICY; BRENT ADV/SED THAT C/P W/LL BE
REV/SED; BLJ ASKED THAT STAFF BRING A CALENDAR OF
EVENTS FOR THE BUDGET.
2:45 y.m. - 4:00 p.m. Economic Development Issues
5
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PRESENTED BY T/M GUBALA
^ Current economic development prospects
^ Development sites
^ Incentives: blessing or curse?
^ Support for Explore
^ Blue Ridge Parkway Visitor Center
TWG ADV/SED OF ACT/VE PROSPECTS FOR VALLEYTECH PARK
AND ADVISED THAT THERE ARE ONLY 7 0 ACRES LEFT A T
VALLEYPO/NTE. HE PRESENTED DOCUMENTS EXPLAINING THE
STATUS OF REZON/NGS SPONSORED BY THE /DA.
ADJOURNMENT A T 3:00 P. M. SATURDAY - NO SESS/ON WAS HELD
ON SUNDAY JANUARY 7.
6
January 5, 1996
BOND REFERENDUM PROMOTIONAL TIMETABLE
December 19 Initial bond promotional meeting with cable TV
and staff
January 8 Meet with cable TV regarding video production
January 9, 10, 11 Meetings with principals to obtain names of
community leaders
January 11 School Board meeting update
January 16 Principals' meeting
January 31 Brochures and video ready for campaign
April 2 Bond Referendum
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rasa DEPARTMENT OF ECONOMIC DEVELOPMENT
MEMO
To: Chairman and Members of the R woke County Boazd of Supervisors
From: Timothy W. Gubala, Director ~% tai
Subject: Status of rezonings sponsored by the Industrial Development Authority of
Roanoke County
Date: January 5, 1996
In January 1995, I reported to the Boazd of Supervisors my concerns that the County
needed to enhance its "product development" capacity by increasing the inventory of
commercial and industrial sites. The economic development staff subsequently identified
a number of potential sites and in May 1995 the Board of Supervisors authorized the
Industrial Development Authority to file a rezoning application for these properties.
I have attached a copy of the rezoning application filed on July 21, 1995, with the
Planning and Zoning Department that shows the status of rezonings sponsored by the
Industrial Development Authority. Twenty-four property owners of 46 sepazate pazcels
totaling 976 acres aze involved. Four rezonings have been approved by the Boazd of
Supervisors, two are pending a recommendation by the Planning Commission, and three have
been dropped. One potential industrial site is currently being reevaluated by the Department
of Economic Development.
Potential commercial and industrial sites in the Glenvaz azea of western Roanoke
County were presented at a community involvement meeting in November. These have not
been scheduled for review by the Planning Commission. A strategy process for working with
P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2069 • FAX NO. (540) 772-2030
® Prirrted on Recycled Paper
Memo to Board of Supervisors 2 January 5, 1996
the community needs to be developed in conjunction with Supervisor Harrison.
The Hanging Rock area potential commercial sites were presented at a community
meeting in October. The consensus of the landowners, Planning Commission and Economic
Development and Planning staffs is to prepare a Hanging Rock Area Improvement Plan that
will "tie" the proposed rezonings to a plan that will enhance the area and be compatible with
the Hanging Rock Battlefield Trail.
The remaining properties are available for placement on the Planning Commission
agenda at the discretion of the Director of Planning.
I recommend that the Board of Supervisors reaffirm its intent for the rezoning project
to increase the inventory of commercial and industrial properties available for future
development and to schedule the remaining rezonings for hearings during 1996.
Attachment
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Roanoke County
Board of Supervisors Planning Session
FY 1996-97 Budget
January 6-7,1996
Revenue Considerations
County Incremental revenue increase $5,300,000
Schools Proposed state revenue increase:
SOQ Allocation $1,744,097
Lottery Distribution 195,000
Expenditure Considerations
Expenditure Increases:
Salaries 1 % County $225,000
1% Schools 570,000
Detention -Court Services 155,000
Tipping Fees (tonnage increases) 65,000
Debt Service -Combined School and County 560,000
Y-T-D work on Cave Spring Jr.; in lieu of Literary Loans 360,000
VRS County 390,000
Schools Professional 256,000
Non-Professional 54,000
Expenditure Savings (compared to FY95-96)
Airport Contribution - BOS has indicated desire to $264,000
Risk Management -current reserves deemed "fully funded 300,000
VRS Life Insurance (no contribution for FY96-97) 71,000
Other Considerations
Salary Survey
Welfare Issues -Social Services, Youth Haven II, CPMT
Rollover of Year-End Departmental Savings
Edward
Associates, Incorporated
~"ALUE ENGINEERING STUDIES & WORKSHOPS * LIFE CYCLE COST STUDIES & WORKSHOPS * ENERGY CONSULTANTS
December 18, 1995
Dr. Harry Nickens
Roanoke County Board of Supervisors
c/o.College of Health Sciences
920 S. ]efferson Street
Roanoke, VA 24016
Re: VALUE ENGINEERING SERVICES
Dear Dr. Nickens:
As you undoubtedly know, one of the many important issues facing school districts in Virginia is
whether to renovate existing faa7ities or build new ones. Edward ]. Nichols and Associates, Inc.
(EDNIC) can help you solve this problem.
We recently conducted aLife-Cycle Cost (LCC) Analysis Workshop, jointly with five (5) Virginia
school districts, using capital, annual, and periodic costs provided by these districu. The results
were an "eye-opener". The LCC format EDNIC utilized for this analysis greatly simplifies the
problem of whether to renovate an existing school or build a new school.
We would appreciate your consideration when selecting a consultant to provide VE services on
school projects under your jurisdiction. Enclosed are our firm's qualifications in providing Life-
Cycle Costing and Value Engineering services.
If you would like to receive further information, please contact me or Ed Nichols by telephone
(703) 780-6933 or fax (703) 780-8709.
Sincerely,
EDW RD J. NICHOLS AND ASSOCIATES, INC.
°~ ~. ~~
~ ~
Lls Terpstra Henderson
Manager, Business Development
Enclosures
ilroanokesch
8109 HINSON FARM ROAD, SUTfE 513 * ALEXANDRIA, VIRGINIA 22306 * TELEPHONE: (703) 780-6933 * FAX: (703) 780-8709
With over 30 years experience, Edward ]. Nichols and Associates, Inc. (EDNIC) has
successfully completed Life Cycle Costing (LCC)/Value Engineering (VE) studies and
training workshops on over 1,200 projects, including 70+ educational facilities. EDNIC
is a small business firm specializing exclusively in LCC and VE services throughout the
United States for local, state and Federal Government agencies in addition to private,
industrial, institutional and commercial clienu.
Life Cycle Costing and Value Engineering have been, and continue to be, an effective
means by which we work with our clienu to identify and reduce unnecessary capital,
operating, maintenance and energy cosu -- ensuring realistic budgeu and realizing
substantial savings, without sacrificing quality.
EDNIC does not engage in design to avoid potential conflicts of interest with project
designers, and to maintain total objectivity during each VE study. This non-adversarial
role ensures and enhances a productive working relationship with the designer.
EDNIC's Ql1ALIFICATIONS - in brief:
* Value Engineering (VE) Studies on 1,200+ projects
* Conducted 150+ VE and Life Cycle Cost (LCC) Training Workshops;
* Trained 4,000+ design and management professionals in VE/LCC;
* Network of 800+ VE trained design professionals, including licensed architects
and engineers in all disciplines, as well as specialise;
* Sbc(6) Certified Value Specialists Module ll who are Registered Professionals (P.E.
and R.A.) and have worked together for the past 8-20 years;
EDNIC's PERFORMANCE - in brief:
* History of 10-20% savings in construction cosu plus annual OBtM savings
ranging from 8% to 18%, simultaneous with enhanced facility reliability and
~, performance;
* Recipient of the DoD Outstanding Achievement Award in Value Engineering.
VALUE ENGINEERING
Value Engineering (VE) seeks to ma?main the
principal statement and composition of the design
intent while producing a project which viii be a
credit to, and a song term asset for, tine client. Over
the years, VE has saved owners blilions of dollars.
WHAT CAN VE DO FOR YOU?
O REDUCE CAPITAL COST OF CONSTRUCTION
0 REDUCE ANNUAL COST (ObtM, ENERGY,
STAFFING)
0 REDUCE SPARE PARTS AND INVENTORY
7 ENHANCE CONSTRUCTIBILITY
J REDUCE CONSTRUC710N TIME
ENHANCE QUALITY OF PROJECT
J REDUCE CONSTRUCTION CHANGE ORDERS
1MPROVI: SAFETY (BOTH CONSTRUCTION AND
FACILITY OPERATION}
J ENHANCE REUAB1LiTY
Edward J. Nichols and Associates, inc. (EDNIC} has
a disciplined approach to achieve the required
functions at a lower total cost, which includes life
cycle cost.
When applied properly, VE can reduce the capital
cost upward of 10%, while creating a project that
functions more efflclent(y. In addition, annual cost
savings (operations, maintenance, energy, staffing,
etc.} can range upward of 8°/u. Another statistic
related to the YE study is the ROl er R.ecurn Or.
Investment. x.01 is a ratio of the total dollars saved
divided by the cost of the study. Our a~. e; age ROT
is approximately 39:1. That is, 39 or more dollars
saved for every dollar Invested in the Vc study.
HOW DO wl` DO IT?
EDNIC conducts an intense study, which includes a
multi-disciplined team of professionals who are
sequestered for >.rp to 40 hours to evaluate ail
necessary functions and to generate detailed design
alternatives for presentation to the designers, users
and owners. Irl addition, the YE study Includes ideas
to enhance the performance, reliability and
constructlbiliry.
T[MiNG OF THE VE STUDY
The earlier a study is conducted, the better. The
more complex a protect, the more important it Is to
conduct an early study at either the scope, concept
or schematic design stage. Often, on urge or
cor~iplex protecu, it is best to conduct more than
one VE study •- one early in die planning or design
stage and one (or more} at later stages of design.
WHO SHOULD BE INVOLVED iN THE STUDY
The designers, owners and users should be
lrtvolved in the study process, although this
involvement is seldom on afull-time basis. Input
from users, owners and designers is critical and
is encouraged by the VE Team.
HOW LONG DOES A VE STUDY TAKE
EDNIC completes ail VE projects in a three-week
time frame. This Includes one week during which we
receive protect data, distribute data, review all
informatio!t and plot all costs in bar chart, cost
model and pie diagram format. We deliver the VE
Report within five working days after the study has
concluded.
EDWARD J• NIGHOLS ANU AsSbCrATES, rNC • 8109 HINSON FARM ROAD, SUITE 5 t 3 • ALEXANDRIA, VA 22304
TF1FPHt~NE: (703)'80-6933 • FAX: (703) 7$48709
V,~L.C'E E`~(;1~El.KI`dG STt'UIf:S .~ «'ORI:St1oY5 ` ! tt E <. `i CLE ~~ SST Sl l tl[tS & «'OR}:Sf;OFS " ENERGI' COI~SC'LTAriTS
FAX TRAtiS~115SIt=i'~ ~ C)~~F:tZ SHEET
DATE: 1)ecembc,• 29, 199,5
TO: ti1r. Harry Nickcns Fax: ~~~0-~8~-9 % i 3
F'RO.l1: Lis IIcndcrson
tiU~Ildl/IZ OF PAGES 7'I~i.4tiS'~IITTED, i:~C'L. 1~Iilti CO ~ ER SHEET: 3
SUBJECT: Your telephone call requ~~tu;g ~ic.::::tive ::suits of our Value Engineering Studies
Enclose) are some figtues yott have rCquestrd. `,~'e r~c;;:iilncnd an evaluation of~ a design at the 35%
design stage. Yet we have evaluated desibns at the 9~°': - 100°~a stage, at which paint the VE Team has
to be s.~lective by derelaping only those alternati~ e~ t'r.~: can easily be implemented without major
redesign efforts or causing delays in the construction 5c ;dole.
From our experience, «'e recommend against a desii;ner =~r(urming thEir ov<'n Value Engineering studies,
hecause of the lack of objectivity inherent in re~~ie~;•ing ~ ~~ur u~~-n work.
EU'~IC's strength is that we select ~'Ir "l~caalt :~lzmber~ ::om '.:irious flans and professionals who are non-
advrrsarial with designers. ~~'e: assure the availabilitti~ ~~~: high quality `'E trained personnel, who have the
background, skills, training and e~pericnce to conduct '~.~E studies. In our studies we promote uninhibited
expressions of opinions on the design, and at the same t::ne, rron-lote a cooperative and professional
relationship with the designers.
We rncouragt designers and clients to sit in on the v~ Study to evaluate the VE Team first hand, and to
answer any questions that may be raised during tho ~"1: Study.
If ~'ou have any further questions, please lit 1?1C know.
8109 I-i1NSON FARM R~nU, ~t_'l i L ~ 1 _ .~LEXA\'i)IZIA. vIFtGINIA 22346 I
1'ELEPII(iNE: i 703} 780-69 ~_ F.-kX: ~?U3} 7$U-8709
Savings resulting from our Value 'rngire2ring studies on various
project, as reported by our cllenu:
West Queens High School, Queens, New work $94M
savings: $20.2M
Townsend Harris High School, Queens, New York $44M
savings: $10.2M
PS-152 School, Brooklyn, New York $15.3M
savings: $3.6M
James Madison University, New CISAT Residence Hall, Harrisonburg, VA $9.4M
savings: 1.3M (31 alternatives: 14 accepted; 1 Z under consideration, 5 rejected)
CTA Bus Facility, Chicago, it. $43M
savings: $9M
Kings County Hospital, New York $ l Billion
savings: S230M co date
point Use Medical Facility, Philadelphia, PA $16M
savings: $ I . l M
U.S. Coast Guard Health Care Facility, Renovation of Building 550, $4.6M
savings: $1.1 M
Medical/Dental Building, U.S. Coast Guard, Elizabeth Clty, NC $2.5M
savings: S.18M
Fourth Echelon Medlcat Contingency Complex, Clark AB, Philippines $13.9M
savings: $.9M
Sea Cliffs Exhibit, New York Aquarium $17.9M
savings: 51.8M
Cleveland Waste Water Treatment Plant, Hiwassee River, OH $8.8M
savings: $0.8M
Consolidated Training Building, U.S. Army COE, Fort Campbe[I, KY $6.6M
savings: $.6M
Architect of the Capita(, Greenhouse and Nursery Facilities, Washington, DC $13.4M
savings: 1.47M
4 i st Precinct Station House, Bronx, New York $ 7.3M
savings: $0.9M
Nava! Suppiy Center, Craney isiand, VA $ # 7.5M
savings: $ 3.3M
Fox River Water Poltuuon Control Center Project, City of t3r~ookfietd, WI $35.3M
savings: $ l .8M capitai cost; $1 M LCC savings •- some items still under review
inner Harbor C50, New York $1 # 8.2M
savings: $13.2M capital cost; $ ] 3.7M LCC savings
Jerome Park Reservoir and New Croton 450 MGD Water Treatment Plant, New York $621.5M
savings: ~5i.5M capital cost; $54.5M LCC savings
Water Purification Plant Project, City of Port Art#~ur, TX $21.1 M
savings: S i .6M capital cost + $4M LCC savings
Jamaica Bay C50, New York $3.3.4M
savings: $120M
January 5, 1996
BOND REFERENDUM PROMOTIONAL TIMETABLE
December 19
January 8
January 9, 10, 11
January 11
January 16
January 31
Initial bond promotional meeting with cable TV
and staff
Meet with cable TV regarding video production
Meetings with principals to obtain names of
community leaders
School Board meeting update
Principals' meeting
Brochures and video ready for campaign
April 2 Bond Referendum
ISSUES THAT EMERGED FROM THE VISION PROCESS
HOW TO HANDLE THEM?
TRADITIONAL COMPREHENSIVE PLAN ISSUES
Resource protection
Housing
Land use
Growth management
Transportation
Capital facilities
ISSUES THAT EMERGED FROM THE VISIONING PROCESS THAT COULD BE
HANDLED OUTSIDE OF THE COMPREHENSIVE PLANNING PROCESS
Government cooperation/regionalism
Technology - cooperation, interconnectedness and innovation
Citizen involvement in government
Public education
Others?
JAN, -q5' 96 (FRI) t2 ~ 38 RKE CO-~'NTY SCHOOLS TEL; 5~0 5623993 P, OQ 1
~ J
F~~ T1~:ANSMISSI~l~T
Rp~~tOM~;~ CbUIY1Y SCHOOLS
X937 GovE Roao
RGANUKE, YA 2.iQ l9
craao~ 562-37~~
Fax: (5ar11 562-3443
To:
)Fax #:
1F`r~m
Subject:
Mary Allen
772-2143
bale Waters
Board Retreat-January 6, 1996
CONIlviENTS:
Date: January 5, 1996
Pages_ 1, including this coves sheet.
VVe have had a cha~ge_ I hope this wtill be the last one.
Lu~~cl~ (S) Rttondin~ but no luncv (3)
Tom Leggette Jerry Canada (arriving about 1-.30}
Bill Irvin Ruth Wade (1:00)
Marion Roark Dale Waters (1:00}
Marty Robison
Jerry Hardy
Homer Duty'
Deanna Gordon
Jim Gallion
JAN, -OS' 96 (FFii) 11 ~?5 R}tE CUUNTY SCHUULS TEL 540 5b23993 P. 041
FAX '~R.ANSMISSI4N
RQANOKE COUN'T'Y SCHOOLS
5l~37 Cove Fip,w
RpgNOKE, VA 2401 9
iF4n) .ra62-3704
FAx, t540) 562.3993
To:
Fa~c #:
From:
Subject:
Mary Allen
772-2193
Dale Waters
Board Retreat~January 6,1996
COMMENTS:
Date: January 5,1996
pages: 1, including this cover sheet.
T1,;s i~ t~ confirm the number attending the retreat tomorrow.
Lwicli (7) Attending but no lunch (~)
Tom Leg~ette Jerry Canada (arriving abUUl 1:15)
'Rill Irvin Marion Roark (1:00}
Marty Robison Ruth Wade (1:Q0)
Jerry IIardy Dale Waters (1:00)
Homer Duff
Deanna Croydon
.Tim Gallion
Is this casual dress or do you think most of the s~.i~+erv; snrc wi I1 he in coat and tie? Thanks for
letting me know (Sb2-3705 or fax 562-3993).
FAX MEMORANDUM
TO: PARTICIPANTS IN 1/6. 1/7 PLANNING SESSION
Constitutional Officers
Planning Commission and Planning Staff (Forward to Planning Commission if
appropriate)
School Board and Staff (Forward to School Board if appropriate)
FROM: Mary Allen
Clerk to the Board
DATE: January 5, 1996
SUBJECT: Agenda for Planning Session
Attached is the agenda for the Planning Session on Saturday, January 6 and Sunday, January 7.
You are welcome to attend any of the sessions in addition to the session that includes you and
your staff.
Call me at 772-2003 if you have questions.
RKE BOARD SUPERVISORS TEL~703-772-2193
Transmit Confirmation Report
Na .
Receiver
Transmitter
Date
Time
Mode
Pages
Result
004
CLERK-CIR-CT
RKE BOARD SUPERVISORS
Jan 05 ' 96 1414
01'17
Norm
03
OK
Jan 0~' 95 1414
~~~~~
FAX MEMORANDUM
TO: PARTICIPANTS IN 1/6 1/7 PLANNING_SESSION
~,/a /-t
Constitutional Officers
Planning Commission and Planning Staff (Forward to Planning Commission if
appropriate)
School Board and Staff (Forward to School Board if appropriate)
FROM: Mary Allen
Clerk to the Board
DATE: January 5, 1996
SUBJECT: Agenda for Planning Session
Attached is the agenda for the Planning Session on Saturday, January 6 and Sunday, January 7.
You are welcome to attend any of the sessions in addition to the session that includes you and
your staff.
Call me at 772-2003 if you have questions.
RKE BORRD SUPERVISORS TEL:~03-?72-L193
Transmit Confirmation Report
Na .
Rece i+~er
Transmitter
Date
Time
Mode
Pages
Result
Oo~
SHERIFF
RKE BORRD SUPERVISORS
Jan 05'96 14:11
01'19
Norm
Qa
OK
Jan 05'96 14:11
~ r. ~~--~ nom.
FAX MEMORANDUM
TO: PARTICIPANTS IN 1/6. 1/7 PLANNING SESSION
~o~/v,.1
Constitutional Officers
Planning Commission and Planning Staff (Forward to Planning Commission if
appropriate)
School Board and Staff (Forward to School Board if appropriate)
FROM: Mary Allen
Clerk to the Board
DATE: January 5, 1996
SUBJECT: Agenda for Planning Session
Attached is the agenda for the Planning Session on Saturday, January 6 and Sunday, January 7.
You are welcome to attend any of the sessions in addition to the session that includes you and
your staff.
Call me at 772-2003 if you have questions.
RKE BOARD SUPERVISORS TEL~703-772-2193
Transmit Confirmation Report
No .
Receiver
Transmitter
Date
Time
Mode
Pages
Result
005
SCHOOLS
RKE BORRD SUPERVISORS
Jan 05'96 1417
01'19
Norm
OK
Jan 05 ' 96 14 17
FOOD FOR BOARD PLANNING SESSION
Saturday, January 6
Breakfast (approx. 20 people)
Donuts, danish
muffins
Fruit
Coffee
Orange Juice
Mid morning Break
same as above
add soft drinks and ice
Lunch (approx. 35 people)
Catered by Lib Wihehn
Finger sandwiches
croissants
new potato salad
other salad
brownies
Mid afternoon break
Cookies
chips, nuts
soft drinks
ice
Sunday, Tanuary 7, 1996
Mid afternoon break
Cookies
chips, nuts
soft drinks
ice
Grocery List
Donuts, danish
muffins
fruit
orange juice
Cookies
chips, dip
peanuts
gold fish
pretzels
popcorn
2 bags of ice
~~~y
MEMORANDUM
TO: Board of Supervisors
FROM: /~
Elmer C. Hodge ~ 4~~'
DATE; December 20, 1995
SUBJECT: Board Retreat
January 6, 7, 1996
Attached is a draft of a proposed agenda for the Board Retreat on January 6 and
7.
Based on suggestions from several Board members, I have included the
Constitutional Officers early on Saturday morning for a light breakfast and
discussion. We may then invite the School Board and Planning Commission for
lunch. If you think this is too much for one retreat, we can eliminate one of the
bodies and plan a work session with them at a later date.
I have included agenda items that you have recommended. Please let me know if
the attached format for the .retreat meets your approval. Also please forward
additional items for discussion to Mary Allen so we may finalize the agenda as soon
as possible.
MEMO - 12/28/95
To: Elmer Hodge
From: Lee B. Eddy ~~~---
Subject: Board Retreat - Jan. 6 & 7
Thanks for the draft agenda for the board retreat,
transmitted with your memo of 12/20/95.
In addition to the topics listed, I would like to consider
discussion of a draft 1996 work program for the Planning
Commission and Planning Department, status of the
departmental performance reports, and revisions to
departmental mission statements, all as alluded to in my
memo dated 12/18/95.
copy: BRF
Mary Allen
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12/18/95
12:50 pm
Note to Elmer Hodge and Mary Allen
From Harry Nickens via dictaphone
The proposed agenda for Board Retreat looks fine.
With regard to the School Board and Constitutional Officers
and Planning Commission, I am not sure that having the PC there
would be appropriate. I don't object to it, but it seems to me
that the School Board and Constitutional Officers are going to be
enough for us to interact with and if they add five more people, I
just think that is overkill. However, I certainly would be pleased
to interact with any and all.
Also, it doesn't say where the location is going to be.
Brenda
MEMO - 12/18/95
To: Elmer Hodge
From: Lee B. Eddy
Subject: Board Retreat - Jan. 6 & 7, 1996
Thanks for your memo of 12/15/95 on this subject. The
general timetable looks ok to me.
I have no objection to meeting with the School Board,
Planning Commission and Constitutional Officers for lunch,
but believe a more meaningful discussion would result if we
met separately with the School Board and Planning
Commission. Is it possible to meet for an hour before lunch
with one group ,and an hour after lunch with the other? I
would hope the School Board would have the beginning of a
prioritized long-range construction plan to discuss with us,
and the Planning Commission would have a prioritized work
program for calendar 1996. We could also discuss in greater
detail the procedures for developing the revised
comprehensive plan.
I would like to see a major focus on the planned budgeting
process for FY96-97. You may recall the request of several
Board members for a discussion of this subject when we
approved the additional expenditures from the FY94-95
budget. This kind of in-depth review should also be helpful
to Spike Harrison.
Another topic of interest to me is the departmental
performance reports that Brent Robertson has been working
on, and revisions to the various mission statements.
Also, I would like to discuss revisions to the Capital
Improvement Plan, particularly measures to make it a true
prioritized and scheduled plan.
An over-riding factor I would like to discuss is the revenue
available from state and local sources to fund the proposed
bond issue and all the other projects and upgrades that will
be needed over the next several years. It will be helpful
to start formulating a financing plan that can be presented
to the citizens before they vote on the bond issue April 2.
copy: Supervisors
F. F. Harrison
Mary Allen
MEMORANDUM
TO: Board of Supervisors
FROM: Elmer C. Hodge ,r ~ E~
County Administrator
DATE: December 15, 1995
SUBJECT: Board Retreat
January 6, 7, 1996
At your December 12 meeting, the Board chose Saturday, January 6 and Sunday,
January 7 as the dates for our annual retreat. The proposed times for the retreat
are as follows:
Saturday, January 6
8:30 a.m. -Light Breakfast
9:00 a.m. - 12:00 p.m. -Discussion
12:00 Noon - 2:00 p.m.- Lunch with School Board, Constitutional Officers and
Planning Commission
2:00 p.m. - 4:00 p.m. -Discussion
Sunday, January 7
1:00 p.m. - 4:00 p.m. -Discussion (snacks provided)
Several Board members suggested that the School Board, Constitutional Officers
and Planning Commission be invited to lunch. This will give the Board an
opportunity for socialization during lunch followed by informal discussion of issues
they may be dealing with.
Please let me know as soon as possible if this is what you have in mind so we may
invite them and make catering preparations. If you wish to meet with each group
separately, let me know.
t
I have asked Board Clerk Mary Allen to coordinate the retreat planning. Listed
below are several items that have been suggested for retreat discussion.
- 1996 Goals and Objectives
- The Budget Process
- Urban Partnership
- City/County/Town relationships
- Economic Development
1. Update on prospects
2. Selection of next park site
- 1996 Bond Referendum
Please forward to Ms. Allen any suggested topics that you wish to include on the
retreat agenda.
# •
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Elmer:
Before drafting memo on the retreat, I called several of the places you suggested to make sure
they are available.
Hollins College
Not available for use until next September because of renovations. They have converted all their
meeting space to office/classroom space.
Vinton War Memorial
Not available for any two-day weekend until the end of January.
Cave Spring Junior High School
The Library is available for both those days.
The rec clubs are in the Gym on 1/6 all day ti116 p.m. The Cave Spring Baptist uses the Gym
all Sunday afternoon. However, the Library is far enough away that we wouldn't be bothered
by the noise. However, if we used the cafeteria, it is directly below the gym and the noise is
very loud.
I could work with Polly Hollaway, School Supervisor of Food Services to have breakfast, lunch,
snacks, etc.
Water Treatment Plant
Gary said that we could use that, but the logistics would be difficult. He would prefer that we
not use it since the grand opening will be the following weekend.
Also, we would have to furnish EVERYTHING for out there.
My recommendation is to go ahead with Cave Spring Junior High School, and not poll the Board
unless you want to check with other schools.
Mary A.
12/13/95
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