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HomeMy WebLinkAbout1/23/1996 - Regular~aOAN ~' F .~• p 2 1 3g ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 23, 1996 i~4Fl 6 77R' BIl~ fIDCd Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings of other programs and activities sponsored by Roanoke County, p/ease contact the C/eik to the Board at (7031 772-2005. We request that you provide at /east 48-hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT BUT HCN AT 3:01 P.M. (HCN A-ItRIVED AT 3:20 P.M ,) 2. Invocation: The Reverend Becky Proctor Associate Minister Rosalind Hills Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM H-1, 1ST READING OF AMENDMENT TO THE ZONING ORDINANCE REGARDING HALFWAY HOUSES IN C-2. 1 ® Recycled Paper e C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS .. :. _ _., ,....-.: r~..:.._~., .Amendments to .the Length. of Service Awards Program for the Volunteer Fire, Rescue and Auxiliary Police Personnel. (Amy Shelor, Fire and Rescue Volunteer Coordinator) A-012396-1 FM MOTION TO APPROVE ALTERNATIVE #1, BUT WITH EFFECTIVE DATE OF AMENDMENTS AT 1/1/96. URC BLJ ASKED ECH TO CHECK ON APPOINTMENTS TO THE BOARD OF TRUSTEES AND THEIR TERMS OF OFFICE. 2. Request to amend the General Relief Program in the Social Services Department. (Dr. Betty McCrary, Social Services Director) A-012396-2 FM MOTION TO APPROVE ALT. #1 -AMENDMENTS TO PLAN URC 3. Resolution Supporting the ISTEA Grant Application of the Virginia Recreational Facilities Authority for the Brugh Tavern Project. (Joyce Waugh, Economic Development Specialist) R-012396-3 HCN MOTION TO APPROVE RESOLUTION URC 4. Resolution requesting the Virginia General Assembly to adopt an act authorizing the creation of a Small Claims 2 Court for the County of Roanoke. (Paul Mahoney, County Attorney) R-012396-4 BLJ MOTION TO APPROVE RESOLUTION URC STAFF TO INVESTIGATE FURTHER WIIAT COSTS WOULD BE INVOLVED. F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session to discuss revisions to the VDOT Six Year Construction Plan and the Revenue Sharing Program. ~/~3 WORK SESSION SET FOR ~!f9f% BLJ ASKED THAT SNOW REMOVAL BE DISCUSSED AT THE WORK SESSION G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA HCN MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARING FOR 2/27/96 WITH THE ADDITION OF ITEM H-6- URC 1. Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at the intersection of Route 11 and State Route 777, Catawba Magisterial District, upon the petition of Christian Life Fellowship Pentecostal Holiness Church. 2. Ordinance to rezone 1.448 acres from I-1 conditional to I-1 to permit light industrial use, located at 6152 Twine Hollow Road, Catawba Magisterial District, upon the petition of Robert and LR. Stverak. 3. Ordinance authorizing a Special Use Permit to allow a dental laboratory at 2121 Electric Road, Windsor Hills Magisterial District, upon the petition of Dental Prosthetics Inc. 3 4. Ordinance to rezone 1.40 acres from C-2C to I-2C to permit a contractors storage yard at 2032 Hardy Road, Vinton Magisterial District, upon the petition of Bedford Continuous Guttering Inc. 5. Ordinance to rezone 1.07 acres from C-2 to I-1 to construct offices and warehouse for pharmaceutical supplies at 7605 Robertson Lane, Hollins Magisterial District, upon the petition of HCMF Corp. 6. Ordinance amending and reenacting Ordinance 82592-12, The Zoning Ordinance by amending Section 30-54-2 (A) and 30-54-2 (B) to allow halfway houses only by Special Use Permit in C-2, General Commercial Districts. I. FIRST READING OF ORDINANCES NONE J. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition of certain interests in real estate for a well lot in Brookwood Subdivision. (Paul Mahoney, County Attorney) 0-012396-5 LBE MOTION TO APPROVE ORDINANCE WITH ALTERNATIVE # 2 URC K. APPOINTMENTS 1. Blue Ridge Community Services Board 2. Building Code Board of Adjustments and Appeals 3. Grievance Panel LBE NOMINATED KENNETH W. LUSSEN TO ANOTHER TWO YEAR TERM EXPIRING 2/23/98. 4 4. Highway and Transportation Safety Commission LBE ASKED THAT STAFF CONTINUE TO LOOK FOR A LEGAL REPRESENTATIVE L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-012396fi BLJ MOTION TO APPROVE CONSENT RESO URC 1. Approval of Minutes -October 24, 1995, November 21, 1995, November 28, 1995. 2. Confirmation of Committee Appointments to the Blue Ridge Community Services Board of Directors. A-012396-0.a 3. Confirmation of Board Appointments to the Urban Partnership and Roanoke County Cable TV Committee. A-012396-0.b 4. Request for approval of a 50/50 Raffle Permit for the Women of the Moose, Vinton Chapter #1551. A-012396-0.c 5. Request for approval of a Raffle Permit for Planned Parenthood of the Blue Ridge, Inc. A-012396-b.d M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) Announced that the County has made arrangements for citizens to pay utility bills by automated withdrawal at their 5 bank. L2,) Asked for a report on the Volunteer Fair held at Tanglewood Mall on Saturday, 1/20/96. AMG reported on the departments who participated. LBE expressed sunuort for efforts towards recruiting more volunteers. (3) Asked about new regulations regarding open burning which will be enforced by local governments. PMM advised that staff is working with Fire and Rescue Dept.,`g_etting the model ordinance and will bring back to BOS in spring. Supervisor Harrison: (, Advised that there was damage to the picnic tables from flooding at Green Hill Park and suggested moving them to another location. Pete Haislip responded that this is a problem during most floods. Supervisor Nickens: (1) Advised he had received a memo from Tohn Chambliss on pending General Assemb>X legislation, and suggested that the Board provide staff with information regarding suaaort or oaaosition to specific legislation, especially legislation requiring minutes of executive sessions. (2) Asked for an executive session regarding probable litigation concerning the Moose Lodge. N. CITIZENS' CONIlVIENTS AND CO1~~IlVIiJNICATIONS David CoureX, 3419 Ashmeade Drive,_s~oke against a tax rate increase for to fund the school bond issue and advised he would vote against it. Suggested a parking fee for high schools to help pay for the issue. BLJ and HCN asked ECH to discuss this possibility with the School Board and/or staff. O. REPORTS BL.T MOTION TO RECEIVE AND FILE REPORTS AFTER DISCUSSION OF ITEM4-UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report of Claims Activity for the self-insurance program 5. Accounts Paid -December 1995 6 6. Statement of Estimated Revenues and Expenditures as of December 31, 1995 7. Statement of the Treasurer's Accountability per investments and Portfolio Policy as of December 31, 1995 RECESS AT 4:15 P.M. P. CONTINUATION OF THE 1/6/96 BOARD OF SUPERVISORS PLANNING SESSION (APPROXIMATELY 4:00 P.M.) MAY ALSO BE CONTINUED FOLLOWING THE 7:00 P.M. EVENING SESSION IF ADDITIONAL TIlVIE IS NEEDED RECONVENE AT 4.30 P.M. A. FIRE AND RESCUE• (1) ECH ADVISED THAT THE DEADLINE FOR APPLICATIONS FOR FIRE AND RESCUE CHIEF HAD BEEN EXTENDED BECAUSE THEY DID NOT RECEIVE LARGE POOL OF APPLICANTS. (2) ASKED FOR DIRECTION FROM BOARD ON FUNDING OF FIRE AND RESCUE NEEDS -BOARD CONSENSUS THAT THE CHIEFS BOARD WILL REVIEW REQUESTS AND MAKE RECOMI~~NDATIONS TO THE COUNTY ADNIINISTRATOR TO BE PRESENTED TO THE BOARD DURING BUDGET PROCESS. 3. UPDATE ON REVENUE AND BUDGET: (DR. GORDON. SCHOOL BOARD MEMBERS MIKE STOVALL AND .TERRY CANADA ATTENDED PART OF SESSION) - DISCUSSION ON HOW TO FUND SCHOOL BOND ISSUE AND NEED TO DECIDE BEFORE THE 4/2 REFERENDUM. - DISCUSSION ON INCLUDING TAX RATE INCREASE ON REFERENDUM QUESTION. - BL.T. FM. SH SUPPORTED 2 CENTS TAX RATE INCREASE; HCN WOULD SUPPORT IF SCHOOL BOARD COMMITS TO AN INDEPENDENT FIRM CONDUCTING A VALUE ENGINEERING STUDY ON CSHS PROTECT. LBE WOULD NOT SUPPORT TAX RATE INCREASE UNTII. MORE INFORMATION IS AVAILABLE AND SCHOOL BOARD HAS A PRIORITIZED LIST OF PROTECTS FOR THE NEXT 5 7 YEARS. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) discussion concerning economic development prospects where no previous announcement has been made; and 2.1-344 A ('~ Consultation with legal counsel pertaining to actual or probable litigation -Town of Vinton, 2.1-344 A ('~ probable litigation -Moose Lodge. FM MOTION TO GO INTO EXECUTIVE SESSION AT 5:55 P.M. URC R. CERTIFICATION OF EXECUTIVE SESSION R-012396-7 HCN MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT 7:03 P.M. EVENING SESSION S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE T. PUBLIC HEARINGS NONE U. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance vacating a 50 foot unimproved right-of--way referred to as Granville Street which is located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 185'n for approximately 400 feet in length, as recorded in Plat Book 3, Page 20, and located in the Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) 8 0-012396-8 BLJ MOTION TO APPROVE ORD AYES-FM~SH,HCN,BLJ NAYS-LBE 2. Ordinance to rezone .7 acres from R-3 to C-2 in order to construct a locksmith and commercial lease space, located at the intersection of Williamson Road and Commander Drive, Hollins Magisterial District on the petition of the Roanoke County Planning Commission. (Terry Harrington, Planning and Zoning Director) 0-012396-9 BLJ MOTION TO APPROVE ORDINANCE URC V. CITIZEN COIVIlVIENTS AND CONIlVIU1vICATIONS 1. JERRY CANADA, C OF SCHOOL BOARD ADVISED THAT SCHOOL BOARD AND STAFF ARE VLSITING SCHOOLS AND PTA MEETINGS PROVIDING INFORMATION ON THE BOND REFERENDUM. HE REQUESTED INFORMATION FROM BOARD ON HOW BOND WOULD BE FINANCED AND IF A TAX RATE INCREASE WOULD BE NEEDED. DH ADVISED THAT IN DECEMBER, THE PLAN NEEDED A 3 CENT TAX RATE INCREASE, BUT NOW BELIEVE ONLY A 2 CENT INCREASE IS NECESSARY. ECH ADVISED THEY MIGHT BE ABLE TO REDUCE THE 2 CENT RATE EVEN FURTHER. BI.~T DIRECTED STAFF TO BRING BACK RESO TO THE BOARD ON 2/13/96 COMIVIITTING THE BOARD TO NO MORE THAN A 2 CENT TAX RATE INCREASE OR $1 15 _ 2. ROBERT EGBERT, 3571 BRADSHAW ROAD PRESENTED A PETITION EXPRESSING CONCERN ABOUT THE STATE SELLING THE VA. TECH FARM AND LAND SURROUNDING CATAWBA HOSPITAL, AND REQUESTING THAT THE 9 r ". BOARD SUPPORT MEASURES NECESSARY TO ENSURE THAT THE LAND IS PRESERVED FOR AGRICULTURAL OR RECREATIONAL PURPOSES. RECESS AT 7:30 TO CONTINUE PLANNING SESSION RECONVENE AT 7:35 P.M. W. CONTINUATION OF PLANNING SESSION 1. ECH REPORTED ON TEAM STRUCTURE IN COUNTY. 2. AMG REPORTED ON THE NEXT PROGRAM WITH MARTIN RESEARCH. 3. BLJ SUGGESTION COUNTY HAVE "HOME PAGE" ON INTERNET 4. LBE ASKED WHETHER ANY OF HIS SUGGESTIONS FOR THE MISSION STATEMENT AND PERFORMANCE REPORT WOULD BE CONSIDERED. 5. DISCUSSION ON HOLIDAY SCHEDULE - NO CONSENSUS TO CHANGE AT THIS TIlViE. 6. ECH DESCRIBED THE CURRENT BUDGET PROCESS. LBE RECOMI~~NDED MORE BOARD INVOLVEMENT IN PROCESS BUT OTHER BOARD MEMBERS DISAGREED. 7. DISCUSSION ON USE OF YEAR-END DEPARTMENT SAVINGS. ECH SUGGESTED: KEEP 2/3 IN DEPARTMENT, 1/3 TO GENERAL FUND, HCN SUGGESTED 50% - DEPARTMENTS KEEP, 50% - GENERAI. FUND - NO CONSENSUS 8. ECH UPDATED BOARD ON STATUS OF SALARY SURVEY 9. GENERAL DISCUSSION ON TRANSPORTATION DISTRICT, CITY STATUS, CHARTER CHANGES, AND TOINT MEETING WITH ROANOKE CITY ON MARCH 4, 1996. X. ADJOURNMENT BLJ AD.TOURNED AT 9:00 P.M. UW 10 ~ ROAN ,~.~ ~ L ~' ~ ~_ a, t g C~n~ixx~tg ~~ ~K.~~xx~.oC~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 23, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, p/ease contact the Clerk to the Board at (7031 772-2005. We request that you provide at /east 48-hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Becky Proctor Associate Minister Rosalind Hills Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS 1. Amendments to the Length of Service Awards Program for the Volunteer Fire, ,Rescue and Auxiliary Police Personnel. (Amy Shelor, Fire and Rescue Volunteer Coordinator) 2. Request to amend the General Relief Program in the Social Services Department. (Dr. Betty McCrary, Social Services Director) 3. Resolution Supporting the ISTEA Grant Application of the Virginia Recreational Facilities Authority for the Brugh Tavern Project. (Joyce Waugh, Economic Development Specialist) 4. Resolution requesting the Virginia General Assembly to adopt an act authorizing the creation of a Small Claims Court for the County of Roanoke. (Paul Mahoney, County Attorney) F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session to discuss revisions to the VDOT Six Year Construction Plan and the Revenue Sharing Program. G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at the intersection of Route 11 and State Route 777, Catawba Magisterial District, upon the petition of Christian Life Fellowship Pentecostal Holiness Church. 2. Ordinance to rezone 1.448 acres from I-1 conditional to I-1 to permit light industrial use, located at 6152 Twine Hollow Road, Catawba Magisterial District, upon the petition of Robert and LR. 2 Stverak. 3. Ordinance authorizing a Special Use Permit to allow a dental laboratory at 2121 Electric Road, Windsor Hills Magisterial District, upon the petition of Dental Prosthetics Inc. 4. Ordinance to rezone 1.40 acres from C-2C to I-2C to permit a contractors storage yard at 2032 Hardy Road, Vinton Magisterial District, upon the petition of Bedford Continuous Guttering Inc. 5. Ordinance to rezone 1.07 acres from C-2 to I-1 to construct offices and warehouse for pharmaceutical supplies at 7605 Robertson Lane, Hollins Magisterial District, upon the petition of HCMF Corp. I. FIRST READING OF ORDINANCES J. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition of certain interests in real estate for a well lot in Brookwood Subdivision. (Paul Mahoney, County Attorney) K. APPOINTMENTS 1. Blue Ridge Community Services Board 2. Building Code Board of Adjustments and Appeals 3. Grievance Panel 4. Highway and Transportation Safety Commission L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, 3 THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -October 24, 1995, November 21, 1995, November 28, 1995. 2. Confirmation of Committee Appointments to the Blue Ridge Community Services Board of Directors. 3. Confirmation of Board Appointments to the Urban Partnership and Roanoke County Cable TV Committee. 4. Request for approval of a 50/50 Raffle Permit for the Women of the Moose, Vinton Chapter #1551. 5. Request for approval of a Raffle Permit for Planned Parenthood of the Blue Ridge, Inc. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMMENTS AND CO1~~IlViiJNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report of Claims Activity for the self-insurance program 5. Accounts Paid -December 1995 6. Statement of Estimated Revenues and Expenditures as of December 31, 1995 7. Statement of the Treasurer's Accountability per investments and Portfolio Policy as of December 31, 1995 4 P. CONTINUATION OF THE 1/6/96 BOARD OF SUPERVLSORS PLANNING SESSION (APPROXIMATELY 4:00 P.M.) MAY ALSO BE CONTINUED FOLLOWING THE 7:00 P.M. EVENING SESSION IF ADDITIONAL TIlVIE IS NEEDED Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) discussion concerning economic development prospects where no previous announcement has been made; and 2.1-344 A (7) Consultation with legal counsel pertaining to actual or probable litigation -Town of Vinton R. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS T. PUBLIC HEARINGS U. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance vacating a 50 foot unimproved right-of-way referred to as Granville Street which is located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1857) for approximately 400 feet in length, as recorded in Plat Book 3, Page 20, and located in the Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) 2. Ordinance to rezone .7 acres from R-3 to C-2 in order to construct a locksmith and commercial lease space, located at the intersection of Williamson Road and Commander Drive, Hollins Magisterial District on the petition of the Roanoke County Planning Commission. (Terry Harrington, Planning and Zoning Director) V. CITIZEN COMI~~NTS AND COl~'IlVIUNICATIONS W. ADJOURNMENT 5 M A-012396-1 ACTION NO. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Amendments to the Length of Service Awards Program for the Volunteer Fire, Rescue and Auxiliary Police Personnel COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This strengthens the program. Perhaps in the budget process we can find some way to increase the appropriation. EXECUTIVE SUMMARY: In 1988, the Board of Supervisors approved a Length of Service Awards Program to be administered by Volunteer Fireman's Insurance Services, Inc. for Volunteer Fire, Rescue and Auxiliary Police personnel. The program provides monthly retirement benefits to the volunteers based on personnel meeting certain yearly requirements of volunteer service. Personnel are given a retirement benefit of ten dollars per month for each good year of service up to maximum of twenty years of service. They start receiving their benefit at age fifty-five. The premium to the program is actuarially calculated and is included in the Employee Benefits Departmental account of the County budget annually. The Board of Supervisors appointed a Board of Trustees comprised of volunteer and County personnel to administer the program. In accordance with the provisions of Section 7.1 (Amendments Generally), the Board of Supervisors must approve any amendments to this plan. Recently, the Board of Trustees were made aware of a discrepancy between the information booklets distributed to the volunteers by the Insurance Service at the beginning of the program and the language in the adoption agreement and master plan for the program. The discrepancy relates to the definition of disability and distributions to members of the present value of their accrued benefit. The plan called for payment of benefits for disabilities based upon "line of duty", yet the distributed information related to disabilities from "any cause". The Board of Trustees have been advised and assured by the Volunteer Fireman's Insurance Services, Inc. that the plan was established and administered based on the language of the material distributed to the volunteers and the premium calculations were based on these concepts. The plan is actuarially sound, however, there are three cases pending settlement until the language can be reconciled. The settlement value of these three cases is approximately $15,793. The attached amendments have been drafted by VFIS and the Board .+ ~~ of Trustees and reviewed by the County Attorney to reflect the definitions that have been used. The amendments accomplish two purposes. First, it changes the disability provision to "line of duty" instead of "any cause" and uses the criteria for disability as described by the Social Security Administration. Second, these amendments address payments to members based upon lump sum present value of accrued benefits. The proposed amendments would be retroactive to the date of inception of the plan of January 1, 1989. Attachment A shows the proposed amendments to the plan by striking through the language being removed and depicting the language to be included. Attachment B shows the printed material given to volunteers about the program. Section 11 deals with the definition of disability "from any cause" instead of "line of duty". As an additional incentive to recruit and retain volunteers, the Board of Trustees recommends increasing the benefit from $10 to $12 per month as described above effective April 1, 1996. This change can be accomplished using monies appropriated in the current budget. FISCAL IMPACT' None. The rates have been calculated based upon the concept of the language included in the amendments and monies are included in the Employee Benefits group of accounts to cover this program. ALTERNATIVES' 1. Approve the proposed amendments to the language of the plan and make them retroactive to the plan implementation date of January 1, 1989. This would allow the payment and settlement of pending disability cases, but would require future disabilities to be related to "line of duty". Also, approve the increase in the level of benefit from $10 to $12 as described above. No additional funding is required. 2. Approve amendments to the language of the plan as of this date and not make them retroactive. Deny payment of the pending disability cases and cover only "line of duty" cases in the future. Also, approve the increase in the level of benefit from $10 to $12 as described above. No additional funding is required. 3. Change the plan to cover disabilities "from any cause" as stated in the published material and settle the pending claims. Approve the increase in the level of benefit from $10 to $12 as described above. No additional funding is required. 2 r °~ STAFF RE CON,QriENDAT ION The Board of Trustees and I recommend Alternative 1, approving the proposed amendments retroactive to January 1, 1989. This would provide coverage to the volunteers based upon "line of duty" instead of those described in the printed material given to the volunteers. This would not cost the program any additional monies since the premiums have been actuarially calculated. We would settle the pending cases and increase the benefit from $10 to $12 per month per year of service to assist in recruitment and retention of volunteers. The Volunteers covered by this program will be notified of the option chosen. Re pectfu submitted, Approved by, y She r Elmer C. odge Volume Coordinator County Administrator Fire and Rescue Department Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to approve Alternative #l, but with effective date of amendments at 1(1/96 VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Amy Shelor, Volunteer Coordinator Fire & Rescue Dept Thomas C. Fuqua, Chief, Fire & Rescue D. Keith Cook, Director, Human Resources L'" ATTACHMENT A SECOND AMENDMENT TO THE ADOPTION AMENDMENT AND FIRST AMENDMENT TO THE MASTER PLAN FOR VOLUNTEER FIREMEN'S INSURANCE SERVICES, INC. LENGTH OF SERVICE RETIREMENT PLAN BY THE COUNTY OF ROANOKE, VIRGINIA The County of Roanoke, Virginia hereby amends, effective as of January , 1996, that certain Adoption Agreement dated April 5, 1989 (the "Agreement") and the Master Plan (the "Plan") entitled the "Roanoke County, Virginia, Volunteer Firemen's Insurance Services, Inc. , Length of Service Awards Program Master Plan, " which has been attached to and made apart of the Adoption Agreement, as follows: 1. Section 12 of the Agreement, entitled "Form of Retirement Benefit," is hereby deleted and the following new Section 12 is substituted in lieu thereof: (12) Form of retirement benefit: A Participant's vestedand accrued retirement benefit shall take the form of a~Ten Year Certain AndContinuous Annuity as such term is defined in Section 2~.1(dd) of the Master Plan. 2. Section 14 of the Agreement, entitled "Death Benefit," is hereby deleted and the following new Section 14 is substituted in lieu thereof: (14) Death Benefit: ~9A8- In the event of a~Participant's death prior to Retirement, the Participant's beneficiary will receive a payment or payments equivalent to the proceeds payable: to Owner on the applicable life insurance policy having a face amount equal to $5,000. 3. Section 2.1(m) of the Plan, entitled "Disability," is hereby deleted and the following new section 2.1(m) is substituted in lieu thereof: Section 2. llml: Page 1 G, `~ ~ ATTACHMENT A DisabilllX shall mean a physical' or mental condition or both, of a Participant resulting from a bodily injury, disease, or mental disorder anctirred while an eligible Active Volunteer Member, either in the line of duty or during any„ assigned non-emergency activity that; renders him' totally and permanently incapable. of engaging in'any occupation or employment for remuneration or profit for a period of at least six (6} consecutive months following his last day of employment: and for which the Participant is receiving disability benefits under the Federal Social Security Act as declared by„the Social Security Administration; provided, however,-Disability .shall not include any condition or disorder due to-.an intentionally self-inflicted injury, ..injury. incurred solely from service in the Armed Forces of the United States of America, or injury incurred while,engagingin or as a result of engaging in criminal activity; and provided, further, that the Administrative Committee shall require that total and permanent disability be confirmed by a qualified,physician appointed'by it prior to, and at reasonable intervals during, the payment of a Disability benefit hereunder. 4. Section 6.3 of the Plan, entitled "Disability," is hereby deleted and the following new Section 6.3 is substituted in lieu thereof: Section 6.3 Di a ilit . .. T~i~tL~li1X,, A Participant shall, upon becoming disabled, be entitled to an immediate cash'lump sum distribution of the Actuarial Equivalent of his Accrued Benefit,.earned to the date of-the Disability..... Any contract on the life of the disabled Participant shall be maintained by the Owner after Disability-Retirement, and the Owner shall continue to have full responsibility for making all premium payments on'such contract. Page 2 ~-i ATTACHMENT A 5. The first sentence of Section 2.1(e) of the Plan, entitled "Actuarial Equivalent," is hereby deleted and the following new first sentence of Section 2.1(e) is substituted in lieu thereof: Section 2.1(e): ~....4. ..« C 1 ~~ Actuarial Equivalent shall mean any benefit which, under the terms; of this Plan, is the actuarial equivalent of a stated benefit and shall have the aisle present value on the,date payment,:camrnences as such benefit.:. For purposes of establishing the Actuarial Equivalent, present'value shall be ,determined by discounting all future payments for interest. only in accordance with methods established by the Owner. 6. Section 2.1(dd) of the Plan, entitled "Straight Life Annuity," is hereby deleted and the following new Section 2.1(dd) is substituted in lieu thereof: Section 2.1(dd): Ten_ Year Certain And Continuous-Annuity shall 'mean a retirement annuity. for the life of the Participant with a guarantee of 120 monthly payments payable inclusively to the Participant and to his de ignated Beneficiary. 7. Section 6.1 of the Plan, entitled "Straight Normal Retirement," is hereby deleted and the following new Section 6.1 is substituted in lieu thereof: Section 6.1: nrmir. tra'ght Normal Retirement. A .Participant shall an tir after Normal Retirement Age, be entitled to receive his Accrued Benefit, as deternuned under Section 9 of the Adoption Agreement, beginning at the time specified in Section 5.1 of the Plan. 8. The first sentence of Section 6.4 of the Plan, entitled "Termination of Membership, " is hereby deleted and the following new first sentence of Section 6.4 is substituted in lieu thereof: Page 3 ~~ f ATTACHMENT A Section 6.4: . . A ,. ,..7 D,.«,_C:~ a,. __,1.,:,.L, 1.,. «tir1,.,7 n~.~.i uc. ,1 ,.a,......,.: «..,7 «.1 ,.« C~,.,. a: A F al.. A Participant, upon his, termination as a Member other_than for Retirement, Death or Disability as described in Sections 6. i , 6.2 or 6.3 respectively, sl~all`be entitled to receive a benefit equal ta`the vested amattnt of the Accrued Benefit to which' he is entitled as determined under Sections 9 and 13 of the Adoprion Agreement. The benefit shall be paid beginning on the first day. of the ftrst"month following'the Participant's attainment of Normal Retirement Age. 9. The first sentence of Section 6.5 of the Plan, entitled "Designation of Beneficiary, is hereby deleted and the following new first sentence of Section 6.5 is substituted in lieu thereof: Section 6.5(a) Designation of Beneficiary: (a} Each Participant-.may designate from time to time any person or persons as his Beneficiary or Beneficiaries.to whom any affected benefits under Article VI.are to be paid ifhe dies while entitled to benefits.' Each beneficiary desigriatipn shall be made on a form prescribed by`the Owner during the Participant's lifetime. Each Beneficiary designation filed with, the Owner shall revoke ail Beneficiary, designatians,previousiy made by that Participant. The revocation of a Beneficiary designation'shallnot require the consent of any designation Beneficiary. IN WITNESS WHEREOF, and intending to be legally bound hereby, the County has executed this Amendment this day of January, 1996. WITNESS: Name Printed: Home Address: COUNTY OF ROANOKE, VIRGINIA Title: Chairman, Board of Trustees Roanoke County Length of Service Awards Program Page 4 ATTACHMENT B ~-- ROANOKE COUNTY, VIRGINIA ROANOKE, VA LENGTH OF SERVICE AWARDS PROGRAM EXPLANATION OF BENEFITS 1) EFFECTIVE DATE OF PLAN: 01/01/89. This is the date used to determine members ages and years of service and is the date Roanoke County, VA selected for the plan to begin. EFFECTIVE DATE OF LIFE INSURANCE: 09/01/88 2) ELIGIBILITY: When you first become enrolled in the Length of Service Awards Program. A) CURRENT MEMBERS: have: If you were active on the effective date and 1. Completed 3 years of emergency service, and 2. Attained age 18, and B) NEW MEMBERS: You are eligible to participate in the plan on the Anniversary date if you have: 1. Completed 3 years of emergency service, and 2. Attained age 18, and 3. Not attained age 55. C) No member entering the plan may be disabled. 3) ANNIVERSARY DATE: JANUARY 1 This is the date selected by the sponsor on which qualification for participation is determined for all members on a yearly basis. ANNIVERSARY DATE OF LIFE INSURANCE• SEPTEMBER 1 4) ENTITLEKENT DATE: This is the date on which your monthly benefit will begin. A) Attainment of age 55 or B) Completion of 1 year of plan participation, whichever is later. C) No monthly benefits will be released until the plan has been in effect for 3 years. 5) MONTHLY BENEFIT: At entitlement age, you are entitled to receive monthly income for life. ATTACHMENT B "- 6) BENEFIT FORMULA: You Will earn your retirement benefit as follows: A) $10.00 per month at your entitlement age for each year of credited past service up to a total of 10 years completed before the effective date of the plan. (service prior to 1/1/89 and excluding service before 1 1/79.) B) $10.00 per month at your entitlement age for each year of credited future service. (service after 1/1/89) C) Maximum credit for years of total service is 20. D) Maximum monthly benefit at your entitlement age is $200.00. E) Minimum monthly benefit is $50.00 if a member remains active until the entitlement age. The minimum does not apply to members terminating before the entitlement age. 7) CREDITED SERVICE: Benefits accrue, or are earned, for each year of credited service in accordance with the point system Roanoke County, VA adopted or the existing method currently utilized in determining active membership status. Active service before the effective date is included in determining your years of service. 8) PROJECTED MONTHLY BENEFIT: This is the maximum monthly benefit that you could earn if you remain active with the organization each year until your .entitlement age. This maximum could be raised in the future by the plan sponsor subject to an actuarial review. This review would illustrate the funding requirements and actuarial soundness of the proposed changes. EXAMPLES A) If you have 5 years of past service and you can earn 25 years of service after the effective date of the plan, under the benefit formula, 5 years of past service, times $10.00 per year equals $50.00. Additionally, 25 years of future service times S10.00 per year equals $250.00. When these two amounts are added together the sum is $300.00. Because the benefit formula provides for a maximum benefit of $200.00 the projected benefit payable at entitlement age would be $200.00 per month. B) If you have 2 years of past service and you can earn 18 years of service after the effective date of the plan, using the same formula, the past service credit will be $20.00 ($10.00 per year times 2 years). The future service credit will be $180.00 ($10.00 per year times 18 years). The sum of the two ($20.00 plus $180.00) equals $200.00 which is your projected monthly benefit. f ATTACHMENT B 9) BENEFIT ACCRUAL: The accrued benefit is your benefit actually.earned as of the latest anniversary date. A portion of tfie projected monthly benefit is earned for each year of credited service. EXAMPLES A) You have 5 years of past service and you have earned 5 years of service after the effective date of the Plan. Under the benefit formula, 5 years of past service, times $10.00 per year equals $50.00. Additionally, 5 years of future service times $10.00 per year equals $50.00. When these two amounts are added together the sum is $100.00. This is your present accrued benefit. B) You have 2 years of past service and you have earned 3 years of service after the effective date of the Plan. Using the same formula, the past service credit will be $20.00 ($10.00 per year times 2 years). The future service credit will be $30.00 ($10.00 per year times 3 years). The sum of the two ($20.00 plus $30.00)equals $50.00. This is your present accrued benefit. C) You have 0 years of past service and you have earned 3 years of service after the effective date of the plan. Under the benefit formula, you have 3 years of total service at $10.00 per year. Your accrued or earned benefit to date is $30.00. 10) VESTING: This is ownership in, or a non-forfeitable right to benefits earned or accrued. It is based on years of credited service (not years of plan participation). A) Termination of active service due to disability while an active participant in the plan entitles you to 100 of your accrued (earned) benefit payable, in a lump sum amount (refer to Section 11, Disability Benefit for a complete description). B) Termination of active service due to reaching the entitlement age entitles you to 100 of your accrued (earned) benefit payable the first month after you attain the entitlement age as monthly income for life (refer to Section 5, Monthly Benefit for a complete description). C) Termination due to death while you are an active participant in the plan entitles your survivors to the pre-retirement death benefit. (Refer to Section 12, Pre-Retirement Death Benefit, for a complete description.) D) Termination for any reason (other than disability, entitlement age, or death) may still entitle you to ownership in a portion of your accrued (earned) benefit. (Refer to Example B under Vesting.) ATTACHMENT B If you have years of service before the effective date, you may already be partially or fully vested. Because of the high turnover within the fire service during members' early years, no benefits are payable to any member who leaves with less than 5 years of service. Since the purpose of this plan is to provide an incentive for continuous service, vesting begins after 5 years and increases based on the following schedule: YEARS OF SERVICE <5 5 6 7 8 9 10 VESTED ~ 0 50 60 70 80 90 100 EXAMPLES: A) Using example A from the previous section on Benefit Accrual, we determine that your accrued benefit is $100.00 and you have 10 years of service. In referring to the preceding schedule, 10 or more years of service entitles you to 100 vesting. Therefore, if you terminate membership at this time, the amount of monthly benefit payable at your entitlement age would be 100 which equals $100.00. B) Using example B from the previous section on Benefit Accrual, we determine that your accrued benefit is $50.00 and you have 5 years of service. In referring to the vesting schedule, 5 years of service entitles you to 50~ vesting. Therefore, if you terminate membership at this time, the amount of monthly benefit payable at .your entitlement age would be 50~ of your accrued benefit which ~ equals $25.00. C) Using example C from the previous section on Benefit Accrual, we determine that your accrued benefit is $30.00 and you have 3 years of service. In referring to the vesting schedule, 3 years of service entitles you to 0~ vesting. Therefore, you are not vested. If you terminate membership at this time, no benefits are payable. 11) DISABILITY BENEFIT: In the event you become totally and permanently disabled from any cause prior to retirement while an active participant and are certified so by Social Security, you will receive an immediate payment from the plan in an amount equal to the present value of your accrued benefit. This amount would be the lump sum deposit needed today to provide your accrued benefit at your entitlement age. In addition, if you are under age 56 at the time of your disability, the plan will maintain the life insurance benefit. In the event you are not covered by Social Security but are completely disabled, the insurance carrier will make the determination. Total disability is defined as the inability to perform the duties of any occupation for which you are qualified by reason of your training, education or prior work experience. 5 ~` ' ATTACHMENT B ' 12) PRE-RETIREMENT DEATH BENEFIT: Prior to entitlement age, you will be covered 24 hours a day by a life insurance policy; benefits are payable for loss of life from any cause, whether in the line of duty or not. Standard policy provisions apply: A) Mistake In Age - If your age is mistated, the amount of the death benefit will be what the premium paid would buy at your true age. B) Suicide - If you commit suicide within two years of the effective ' date, the death benefit will equal premiums paid plus interest at 4~. C) The amount of the pre-retirement death benefit for each participant is $5,000. D) If you are age 49 or under at the time of entry into the plan, you are provided coverage through an interest sensitive permanent life insurance product. This concept is utilized because of the level cost, competitive cash value accumulation, and the flexibility of product design. At termination of membership for any reason, including attainment of entitlement age, the following options are available. 1) If you are fully or partially vested at termination: a) Your policy can be cancelled and the cash value, if any, used to provide a portion of your monthly benefit; b) The cash value, if any, can be borrowed by the sponsor and used to provide a portion of your monthly benefits and the policy given to you. In this case, you would continue paying the premiums plus interest on the loan. The death benefit would be the original face amount minus the amount borrowed. 1) If you are not vested at termination: a) Your policy can be cancelled and the cash value, if any, would remain with the plan assets; b) The cash value, if any, can be borrowed by the. sponsor and added to the plan assets, and the policy given to you. Again, in this case, you would continue paying the premiums plus interest on the loan. The death benefit would be the original face amount minus the amount borrowed. E) If you are age 50 or over at the time of entry are covered by yearly renewable term cost-effective method of providing insurance within a few years of the entitlement age. will increase each year until the coverage entitlement age. into the plan, you insurance, a more for a participant However, this cost terminates at your ' ATTACHMENT B ,, ~„ - ~ 1 ~/ F) If you are age 69 or under at the time of entry into the plan, you are provided a Guarantee Issue Life Insurance Policy. This means you will not have to provide any medical information as you are entitled to the life insurance benefit whatever your state of health. G) If you are age 65 or over at the time of entry into the plan, you will be required to provide medical information to be considered for the life insurance benefit. 13) TAXATION• A) It is the opinion of our legal counsel that there will be no additional tax consequences to you on the money put away on your behalf until such time as you attain the entitlement age and begin to receive your monthly income. At that time, the monthly payments will be treated as ordinary income by the IRS. ,~ . ~~ ACTION NO. A'~12396-2 ITEM NUMBER ~'" p~ AT A REGULAR MEETING OF THE EIOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOR.E COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Request to Amend the General Relief Plan of the Roanoke County Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: This is a curious request from the State. It may be the prelude for the shifting of responsibilities to localities. We need to adopt the proposed amendment to maintain state responsibility. BACRGROUND• General Relief is a public as:~istance program, administered by the Department of Social Services, which provides emergency and non- emergency assistance to qualified ~~ersons. One time, in a six month period, emergency, short-term assistance can be provided when the customer has had a change in financ:~al circumstances through no fault of their own. They may be eligik~le for up to $200 rent/mortgage assistance and up to $50 assistance with a utility cut-off bill. One time in a twelve month period, a qualified person may receive up to $200 medical assistance (visits and prescriptions) and $100 emergency SSI assistance. Non-emergency maintenance monE:y is available to a person who has a medical statement indicating the inability to work for at least a three month period and, also, an a~~plication must be placed for SSI. A qualified person can receive up to $200 per month medical assistance and $157 per month maintenance assistance (no maximum at this time). Our FY 95-96 budget for General Relief is $190,000 (63% state/37% local). Expenditures through December 1995 were $58,823.84. The General Relief Program has assisted 245 individuals in the non-emergency component i;monthly average 30-35) and 267 individuals in the emergency com~~onent from July 1, 1995 through December 31, 1995. We have the ability to amend our General Relief plan to include a revision that "When the locality has used all the state-local funds, the General Relief program will cease and will not continue using local only funds, and the program will be reinstated when state-local funds become available". If the revision is not made to the plan, the locality could be legally required to continue the program using 100% local only funds, after state-local funds are depleted. Although the proposed State P~udget includes language to reduce the level of benefits under the GE:neral Relief Program, this change r ~. L~ ~ is recommended to protect the current as well as future budget implications to the County. FISCAL IMPACT: Unless the General Relief Policy of the Roanoke County Department of Social Services is amended, the County will be responsible for all expenditures above the $190,000 State/Local budget currently in place. By approving the proposed amendment to the plan, once the State/Local monies have been expended, the benefits would cease until additional State/Local monies are provided. ALTERNATIVES• 1. Amend the General Relief plan of the Roanoke County Department of Social Services to include the statement "When the locality has used all the state-local funds, the General Relief program will cease and will not continue using local only funds, and the program will be reinstated when state-local funds become available", thus maintaining the current local match at 37%. 2. Do not amend the General Relief plan and the Board must approve 100% local funds once the state-local funds are depleted. STAFF RECOMMENDATION: Staff recommends alternative one. Respectfully submitted, Appro d by Bet y R. McCr ry, Ph.D. Elmer C. Hodge Director of Social Services County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to approve Alternative ~l - Amendments to Plan VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Dr. Betty R. McCrary, Director, Social Services John M. Chambliss, Jr., Assistant County Administrator 2 r ~ j ''..~` AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 RESOLUTION 012396-3 SUPPORTING THE SIIBMISSION OF AN ISTEA TRANSPORTATION ENHANCEMENT GRANT APPLICATION OF THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY FOR THE BRUGH TAVERN PROJECT AT VIRGINIA'S EXPLORE PARR IN ROANORE COIINTY WHEREAS the Virginia Recreational Facilities Authority (VRFA) currently is involved in a project to move, renovate, and adaptively reuse the historic Brugh Tavern at Virginia's Explore Park, to the benefit of the citizens of Roanoke County and western Virginia both through the preservation and interpretation of our heritage and the further development of our tourist industry; and WHEREAS the VRFA already has obtained $1,000,000 in private funding to begin this project; and WHEREAS the VRFA is seeking Virginia Department of Transportation funding through the Intermodal Surface Transportation Efficiency Act (ISTEA) for the sum of $436,669 to complete this project, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board of Supervisors endorses and supports both the Brugh Tavern project and the request of the VRFA for Virginia Department of Transportation funding, and 2. That the Clerk to the Board is directed to forward an attested copy of this resolution to the Virginia Recreational Facilities Authority. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: .~ AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Joyce Waugh, Economic Development Specialist] Virginia Recreational Facilities Authority ,~ •. ACTION NO. ITEM NUMBER ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Request to adopt a resolution in support of the ISTEA Grant Application of the Virginia Recreational Facilities Authority for the Brugh Tavern Project COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. I have been assured that this does not impact financially on the County in any way. SUMMARY OF INFORMATION: Virginia's Explore Park has been open to the public since July 2, 1994 and is considered a work in progress. The Brugh Tavern, presently under construction, will be one of the first structures visitors will see when arriving from the completed Roanoke River Parkway in spring of 1997. Explore has raised one million dollars in private funds for Brugh Tavern disassembly and reconstruction, and is seeking $436,669 from Intermodal Surface Transportation Efficiency Act (ISTEA) Grant Funds to complete the project. As a 1790s wagon-road stop, the Brugh Tavern has a long transportation related history which will be interpreted to Parkway travelers and school children who visit Virginia's Explore Park. If Virginia's Explore Park does not receive the ISTEA grant it may postpone reconstruction of the Brugh Tavern until additional sources of funding are found. This project is scheduled for review by the MPO on January 25, 1996. FISCAL IMPACT: Since no Roanoke County funds are requested, there is no fiscal impact involved with the filing this application for ISTEA funds. ISTEA grants are categorized by type of project, so it is doubtful that the Explore Park grant will compete for funds with Roanoke County's ISTEA grant applications. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached v i ~"" ,.. resolution supporting the submission of the grant application. The Virginia Recreational Facilities Authority, as a political subdivision of the state, advertised and held the required hearing on Tuesday, January 9th. Respectfully submitted: Approved: ~ • C~ a--z Jo ce Waugh Elmer C. Hodge, E onomic Development Specialist County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Eddy Johnson Harrison Minnix Nickens Motion by: ~'® s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 RESOLUTION SUPPORTING THE SUBMISSION OF AN ISTEA TRANSPORTATION ENHANCEMENT GRANT APPLICATION OF THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY FOR THE BRUGH TAVERN PROJECT AT VIRGINIA'S EXPLORE PARK IN ROANOKE COUNTY WHEREAS the Virginia Recreational Facilities Authority (VRFA) currently is involved in a project to move, renovate, and adaptively reuse the historic Brugh Tavern at Virginia's Explore Park, to the benefit of the citizens of Roanoke County and western Virginia both through the preservation and interpretation of our heritage and the further development of our tourist industry; and WHEREAS the VRFA already has obtained $1,000,000 in private funding to begin this project; and WHEREAS the VRFA is seeking Virginia Department of Transportation funding through the Intermodal Surface Transportation Efficiency Act (ISTEA) for the sum of $436,669 to complete this project, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board of Supervisors endorses and supports both the Brugh Tavern project and the request of the VRFA for Virginia Department of Transportation funding, and 2. That the Clerk to the Board is directed to forward and attested copy of this resolution to the Virginia Recreational Facilities Authority. , r ~ ,, E~`I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANIIARY 23, 1996 RESOLUTION 012396-4 REQUESTING THE VIRGINIA GENERAL ASSEMBLY TO ADOPT AN ACT SPECIFICALLY AUTHORIZING THE CREATION OF A SMALL CLAIMS COURT FOR THE COUNTY OF ROANORE WHEREAS, the Virginia General Assembly in 1988 enacted Section 16.1-122.1 of the Code of Virginia, which provides the mechanism for the creation of a Small Claims Court within the General District Court in jurisdictions with large populations; and WHEREAS, the aforementioned statute has been amended several times by the General Assembly, to the end that it now allows for the creation of a Small Claims Court in any jurisdiction with a General District Court; and WHEREAS, Small Claims Courts already in operation in other jurisdictions throughout the Commonwealth have proven to provide an efficient, swift, and economical means of affording adjudica tion of claims to all citizens; and WHEREAS, there shall be no cost to local taxpayers for the creation of a Small Claims Court for the County of Roanoke. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that pursuant to Section 16.1-122.1 of the Code of Virginia, as amended, the County of Roanoke hereby formally requests and petitions the Virginia General Assembly to adopt an act specifically authorizing the creation of a Small Claims Court for the County of Roanoke. The County Clerk shall forward a copy 1 r`~ e ~ of this resolution forthwith to all General Assembly members representing the County of Roanoke. This Resolution shall be deemed an emergency measure and shall be effective upon passage. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Francis W. Burkart, III, Commonwealth Attorney The Honorable John S. Edwards The Honorable Malfourd W. "Bo" Trumbo The Honorable H. Morgan Griffith The Honorable C. Richard Cranwell The Honorable Clifton A. Woodrum The Honorable A. Victor Thomas The Honorable James H. Dillard The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Julian H. Raney, Jr., Judge, Gen District Ctut The Honorable John L. Apostolou, Judge, Gen District Court 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Resolution requesting the Virginia General Assembly to adopt an act specifically authorizing the creation of a small claims court for the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: Although this is a judicial matter there area number of questions. We do not have these answers but hope to have them by the Board meeting. Questions include whether or not we have to: (1) construct new court facilities; (2) provide additional deputies; (3) provide additional clerical staff,• (4) what is the time frame. We plan to have these answers for you at the meeting. EXECUTIVE SUMMARY: This resolution requests the General Assembly to adopt legislation specifically authorizing the creation of a small claims court for Roanoke County. BACKGROUND• In 1988 the Virginia General Assembly adopted Section 16.1- 122.1 which provided for the creation of a small claims court within certain large population jurisdictions. This statute has been amended to authorize the creation of a small claims court in any jurisdiction upon the adoption of a specific act by the General Assembly. SUMMARY OF INFORMATION: Delegate James H. Dillard has ardently patroned the creation of small claims courts throughout the Commonwealth. A copy of his memorandum of December 11, 1995, is attached to this report for your review. This memorandum outlines the perceived benefits of such a court. The attached resolution is modeled upon a sample resolution provided by Delegate Dillard. Supervisor Lee B. Eddy has requested this item be placed upon the Board's agenda for action. FISCAL IMPACTS• 1 -y Staff has contacted the Chief Judge of the General District Court for the Twenty-Third Judicial District to determine if there would be any additional costs in establishing a small claims court for Roanoke County. A response to this inquiry is anticipated by the time of your meeting. STAFF RECOMMENDATION: Staff makes no recommendation with respect to this issue. Respectfully submitted, ^m.v~. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Attachment - Delegate Dillard's Memorandum agenda.general.smallcl.ct Vote No Yes Eddy Harrison Johnson Minnix Nickens 2 ~~ J ~~ ~ ••"~. yes ~;. I~;,~, ~~,. COMMONWEALTH OF VIRGINIA °~,- ~~yJl HOUS!: OF DELEGATES '-~ RICHMOND ~~>f E5 H. DILLARD II 3]^,9 BRIAR PATGR LANE FAIRFAK VIRGINIA 22032 FORTV-FIRST DISTRICT MENIU RANDL7IVT To: Chairman, Board of Supervisors From: Delegate James H. Dillard Date: December 11, 1995 -.~I.~ ..IIb COMMITTEE ASSIGNMENTS: PRIVLEGES AND ELECTIONS EDUCATION CHESA PEANE AND ITS TRIBUTARIES Subject: SMALL CLAIMS COURT for YOUR JURISDICTION I would like to urge you to take advantage of an opportunity that now exists for counties and independent cities to establish Small Claims Courts. As you know, the governing body of any county or city may adopt a resolution seeking to establish within the General District Court in its locality a small claims division, which shall be designated a Small Claims Court. '1"nzse coups allow individuals and businesses to seek judgements on amounts of up to Si,~~(}0.~0 without the presence of an. attorney. In both the counties of Arlington and Fairfax, during the trial period, these courts proved to be very beneficial, encouraging a good business climate and giving the Commonwealth's citizens a fair and reasonable way of adjudication without incurring the excessive costs associated with legal representation relative to the size of settlements. General District Courts are fully funded by the state except where localities have added additional personnel not approved by the state or have supplemental salaries. Even in localities with large populations, a Small Claims Court can operate with existing staff for the civil docket. Small Claims Courts have the strong support of the Virginia Chamber of Commerce, the Virginia Retail Merchants Association, the Virginia Consumer Council and the Virginia Bar Association and many other groups. During the 1995 session the General Assembly authorized the establishment of Small Claims Courts in the Counties of Culpeper, Stafford, Fairfax, Arlington, Lancaster and Albemarle and the City of Hopewell. The decision is in your hands. You can act in the best interest of the citizens and businesses in your jurisdiction by providing them with an efi~icient way to settle disputes. All I need is a copy of your resolution requesting a small claims court. Please let me know if your county will adopt a resolution seeking to establish a Small Claims Court and will be included in the omnibus legislation during this G.A. session. I would need the resolution by the end of January, 1996. (Enclosed please find a sample resolution.) I can be reached at 323-9556. Please contact if you have questions. E-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 RESOLUTION REQUESTING THE VIRGINIA GENERAL ASSEMBLY TO ADOPT AN ACT SPECIFICALLY AUTHORIZING THE CREATION OF A SMALL CLAIMS COURT FOR THE COUNTY OF ROANOKE WHEREAS, the Virginia General Assembly in 1988 enacted Section 16.1-122.1 of the Code of Virginia, which provides the mechanism for the creation of a Small Claims Court within the General District Court in jurisdictions with large populations; and WHEREAS, the aforementioned statute has been amended several times by the General Assembly, to the end that it now allows for the creation of a Small Claims Court in any jurisdiction with a General District Court; and WHEREAS, Small Claims Courts already in operation in other jurisdictions throughout the Commonwealth have proven to provide an efficient, swift, and economical means of affording adjudica- tion of claims to all citizens; and WHEREAS, there shall be no cost to local taxpayers for the creation of a Small Claims Court for the County of Roanoke. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that pursuant to Section 16.1-122.1 of the Code of Virginia, as amended, the County of Roanoke hereby formally requests and petitions the Virginia General Assembly to adopt an act specifically authorizing the creation of a Small Claims Court for the County of Roanoke. The County Clerk shall forward a copy 1 ,, . -~~~ ~ .~ of this resolution forthwith to all General Assembly members representing the County of Roanoke. This Resolution shall be deemed an emergency measure and shall be effective upon passage. agenda.general.smallcl.ct 2 _1 . ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM• Request for work session to discuss revisions to the Secondary System, Six Year Construction Plan and the Revenue Sharing for 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION In accordance with the Code of Virginia, the Board of Supervisors are now required to revise the Secondary System, Six Year Construction Plan every year. As part of the Six Year Construction Plan revisions, staff will also submit projects for the 1996-97 Virginia Department of Transportation Revenue Sharing Program. The County staff and representatives of the Virginia Department of Transportation (VDOT) are requesting a work session with the Board of Supervisors to review and provide comments to the proposed plan. The Board's February 13, 1996 meeting has been suggested as a date for the work session. VDOT has requested that the plan be finalized and adopted for submittal to their Richmond office by March 1, 1996. Staff has met with the new Board member in advance to familiarize him with the process and road needs. STAFF RECOMMENDATION Board of Supervisors schedule a work session for February 13, 1996. ~.. , ~... ! S MITTED BY• APPROVED BY: ~..c.~~ ~`~ cam' Arnold Covey, Dir ctor Elmer C. Hodge of Engineering & nspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens Y r ACTION NO. ITEM NO. ~T I"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda l COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 27, 1996. The titles of these ordinances are as follows: 1) An ordinance authorizing a Special Use Permit to construct a religious assembly facility, located at the intersection of Route 11 and State Route 777, Catawba Magisterial District, upon the petition of Christian Life Fellowship Pentecostal Holiness Church. 2) An ordinance to rezone 1.448 acres from I-1 conditional to I- 1 to permit light industrial use, located at 6152 Twine Hollow Road, Catawba Magisterial District, upon the petition of Robert and I.R. Stverak. 3) An ordinance authorizing a Special Use Permit to allow a dental laboratory at 2121 Electric Road, Windsor Hills Magisterial District, upon the petition of Dental Prosthetics Inc. 4) An ordinance to rezone 1.40 acres from C-2C to I-2C to permit a contractors storage yard at 2032 Hardy Road, Vinton Magisterial District, upon the petition of Bedford Continuous Guttering Inc. r ~--- i 5) An ordinance to rezone 1.07 acres from C-2 to I-1 to construct offices and warehouse for pharmaceutical supplies at 7605 Robertson Lane, Hollins Magisterial District, upon the petition of HCMF Corp. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 27, 1996. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 5, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~.~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes s Eddy Harrison Johnson Minnix Nickens ~ - COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW P.O. Box -29800 - - - - " Roanoke, VA 24018 _ _ (703) 772-2068 FAX (703} 772-2030 «d~ . iZ/ZZ1~f~"- For staff use only date rece' d-' 'ved v: application fe ~ PC/EZ.~. date• placards i BOS date: Case Number: r Check type of application filed (check all that apply): ~ REZONING ®SPECIAL USE VARIANCE Applicant's name: Hughes Associates Architects, PC Phone: 342-4002 Address: D. Jeffry Parkhi 11 Zip Code: 2 4 0 0 5 P.O. Box 1034, Roanoke, Virginia Owner's name: Christian Life Fellowship Pent~ostal Phone: g28-0267 a L~hurch~ Mark Atkinson Zip Code: 24153 Address: Holiness 307 North Bruff Street Salem Vir inia Location of property: Tax Map Number: 54 .04=3-1 Intersection of Rt. 11( 460) Magisterial District: C b t and State Rt. 777 aw a a Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: R-1 7 . g 5 acres Existing Land Use: Vacant 3 41 , 9 4 6 sq.ft. Proposed Zoning: R_1 For Staff Use On/y Proposed Land Use: Religious Assembly Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES v NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning .request, are conditions being proffered with this request? YES N / A NO t Variance of Sections} of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED 1F ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. _ . ws rvs . v pus v /' Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~- Metes and bounds description --«~ Proffers, if applicable Justification ~. Water and sewer application Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: •• ~ - _ For Staff Use Only: Case Number Applicant h i ~ i an 7 i fa Fellowshi o Fenticosta~ Hod ~ nP4c Church The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change iri terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. _ Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This project is a religious assembly facility to be located.on a 7.85 acre .site for Christian Life Fellowship Penticostal Holiness Church. The site is located at West Main Street (Routes 460 and 11 at Route 777). This request is for a special use permit for the Master Plan of Multi phase building program with an ultimate size of 38,185 SF with a seating capacit for 1,000. This facility will aid in the creastion of a convenient, attractive and harmonious community and reduce over all land use density, without increase to the public services. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Religious assembly facilities are permitted by the zoning ordinance by special use permit and~is generally consistant with~the comprehensive plan Street access, and public water are available. Please describe the impact{s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed project will have minimal impact on the adjoining properties with regard to water, sewer, schools or fire rescue..~Traffic along West_ Main Street will increase`-with this facility but will~~be concentrated at other than peak times, primarily Sunday mornings and evenings and some limited weekday use. Adequate on site parking at 3.1/1 seat is proposed (4/1 seat required). Storm water run off will be contained prior to discharge under Route 460. ~r ~~°~ 1 1 i 1 imp ~! u 1 ~__~\ 1 \ ~ \ ~~ ~ ~1 _ / _ /f , ~ ~ I. ( o/• ~~ 1 ~~ 1 ~ ' ~~` ~~ _ I F \ ~ ~ \ s 'tea ~ f ! 'z ~ ~~ ~ ~ ~ f ~~ __ ~~ ~ _ ~; f: \ W ~ -, a - ~ ~11~ f .JW , \ f s Inld f ~v i t \\ - i 1 ~ 1 1 I' 11') i W 1 \ f f d 1 1 i d' f ~ Q 8 ~ f 1 1 ~~~ I I 1 111 f I ~n ~ I I \ I \ 1 ~ ~ 1 \ \ i 1 ~< 1 1 1 nZ 1 ~ 1 1 \f I ~ I ~f •~ i I ~ ; m m ~ ~, ~ ~ ,1 If 1 ~ Q U (~ II ~ ~TSi~ ~~ ~.' I 1 ~ 3 -L- Z NZ ~ i ~ ~ 3 1 ~ i ~ ,,nn 0~~~ ~~~~ V \ f i, ~~ ~~ I 1 ~ 1 O V/ Z OZ~ a z~ n d~ i3 z ~ I .~ .flop' t~} Q~0.O N ~'~ f f~ ' ~ 1 1 I 1 Z -1 u ~Qz a QWZ O N~ if \ f ~~ ~~ ~ 1 1 ~ Q ~ ~ ~ ~N~~2 ~cwil(x~~ W11.~~ O tL x 1 1 ~ 1 .1 ~ 1 V ~ V ~ ~ ~ Iii \` ~ , ~~~ ' i ;p ~ ~ F ~ ~, ~ 1 _ v _ W ~ ~ ~ ~ 11 Q L iL. U... 1L iL 1L ~ ~, ~ 1 i 11..)~NcflNct~ N = ~ ~ 1 ~~ dmON~r00 ~ W ~~~ \\~ A ~ 1 g v ~ 1 ~ O ~~~'~ co z ~ \ \ 1 1 9 _ .- , 1 1 z ~ p Q ~ ~ ~, \~ t ~~~~ ~ 1 0 ~ . z Q •a Q.. 0.. R. (L ~ tL F- tL N I (L ~~~~ ~~ ~ ~ a~..~ ~ \ - - 1 i 8 ROp,HO~CE COUNTY UTILITY DEP?~RTMBNT /~-1 ADPLICATION FOR WATER OR SEh~R SERVICE TO _ PROPOSED DEVELOPMENT- Date December 19. 1995 Name of Applicant D. Jeffry Parkhill Phone 540-342-4002 Address of Applicant P O Box 1034, Roanoke, Virginia 24005 Mark Atkinson Name of Developer Christian Life Fellowship Phone540-928-0267 en icos a o a.ness Church Address of Developer 307 N. Bruffy Street, Salem, Virginia 24153 Name of Design Engineer Not Selected Address of Design Engineer N/A Phone .. Name of Contact Person D Jeffry Parkhill _ Name of Proposed Development Christian Life Fellowship Penticostal Holiness Church ~~~ Typ e of Development and proposed number of units (Be specific) _ 600 seat multipurpose facility Future expansion to accommodate 1,000 seat sanctuary with classrooms to support. 193 car parkina parking expanded to 323 cars. • Location of proposed development (FURNISH COPY OF Imo? FvD FL~1v~r"'~?IC Iv~~3ER) Intersection Rts. 460(11) west (West Main Street) and Rt. 777 Size of proposed development in acres: 7.85 Acres Give minimum and maximum elevation (Use USGS Elevations) at which the individual water/sewer service connections would be located: Minimum 1-086 ~- feet MSL. Maximum 1098- Is this application for a development that will be a part or section of a larger future development? X No Yes If yes, provide map of entire area if available. (ovta) _ . Signature 'of A p ~~ ~,- / / - _ _. ~? ~ _ ~ _ .L-t~ ~` G - ` / -~~ ~ ~ / J~ ._ ~ ~~ , •1- i~ _ . .,-. ~ :-: _ L /r i - ~. ~ 1_ - pM )~ \~ ` ,`~ o ~ i ~ ~' ~ ~ ~ ~ 1, -_~ ._ „ ~s ~ i j11 .. - ~. ~ i i ,.: . ,o .l, ~ ~,/ . Y :. ~~~-._ ~ t` ~ .• ~ ~` ~ 1015 _ - ~- ~ -_ _ _ ;' r` `~' ~ • n~ I I B A R 'E 9 ~R. \\ RTC ~ ti\ / ~ ~ r _ - _ ~:~~ ~ , l~-/ NORiH ~v ~~ 9=124 S23 "° T5~0 ~.o• 'p o~~ S•. 8 iP~ l 48 ' ~ . i ~ 6 ro., ~ ~\` (vim X314' ~ ' ~-~ 1 P ~ . r 57 ~y4 •.~~3 7' ~ r.., / ,•. . J2 3 : :'' ie ~ ~ p °' + ~ ` 3 ~ e?e , ~ is ~c 72 60 _ ~~Jz ~ QIL b ]~ , ~ '; y . ~ ~ ~~' I li nr - iCI S n ~s s .r~~ 69 .d a ~ ' ~ I ' +.s O' ~ 67~ , ~ 79 r ''T ,, ' 65- , , ra 82 ~~° ~ .~ / rr d 85 s~..~ ri °? 1 e / io 7. ~G ~ / C/Jr o1f0 So/rm IS87Gc N•sner Filbonon Ploni I/JJ // See Mep 6_'.00 1' - 400 ,r '* DEPARTMFSJ'I' OF PLANNING CHRISTIAN LIFE FELLOWSPECIAL USE PERMIT 54.04-3-1 + ~ PND ZONING .> '~' COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. _ _ P.O. Box 29800 - • Roanoke, VA 24018 ( Slid 772-2068 Fax t 54a 772-2108 :: c1J i2f17ri3 =}-- rr~t t, r:/1i~;i -y~ ~~ FOr Stc'// USB Gniy I date•ret:atved~ ~A c'i~"d by:n / ~~ ap~fi~a:i f • ~ ?CrH~' :r~ placards issued: 00 date: Case Number: ~. Check type of application filed (check all that apply): Q REZONING O SPECIAL USE ~ VARIANCE Applicant's name: R be t L. andd I. R. Stvera' Aheron & Agee matt Ferguson bsterhoudt 9 Phone: 774-1197 , , , o Address: c 1919 Electric Road, Suite 1 Zip Code: 24018 Roanoke VA Owner's name: Robert Stverak and I. R. Stverak Phone: 380-2099 Address: c/o Roma Properties, P. 0. Bos 264 Zip Code: Salem, VA 241 3 Location of property: Tax Map Number: 3.04-3-18.1 6152 Twine Hollow Road VA S l , ;agisterial District: Catawba a em, Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: I-1C 1.448 acres Existing Land Use: The operation of an electrical components assembly sq.ft. plant. •t:`• Proposed Zoning: 1_1 r~r scarf uSB o~iy Proposed Land Use: Light Manufacturing use Type: Does the parcel meet the minimum lot area, v~idt~, and frontage requirements of the requested district? YES X NO IF NO, A VAFii,"-.~:CE 1S REQUIRED FIRST. Does the parcel meet the minimum criteria fcr th°_ r=_quested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered •:~ith this request? YES X70 X ._ ~••. ~ `.sib •`'`: ~ •'-•~ ~€'•.•'€~€': ':• s Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclcsed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEIUIS ARE fv11SSING OR INCOMPLETE. nrs v - ws v ws v `~ X Consultation X 8 1 /2" x 1 1' concept plan X Application fee X Application X ~ Metes and bounds description `: Proffers, if applicable ,. • X Justification '<^`. Water and se•::er application X Adjoining property o~~ners ! hereby certi/y that ! am either the owner o/ the property or the owner's agent or contract purchaser and am acting with the knoov/edge and ent of the o:vner. Owner's Signature: F. . I a~•_ - ~~ StaN. Use Only: Case Number Applicant Rebert L. and I. R. Stverak The Planning Commission will study rezoning and sYzcial use permit requests to determine the need and justification for the change in terms of public health, safety, and general ~veifare. Please answer the foilo:•:ing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposzs of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The property has been used since it was rezoned in 1984 for the purpose of an electrical components assembly plant. The present owner has relocated his business and desires to place the property on the market. The adjoining property is industrial and the only suitable use of the existing facility weld be for light industrial use. The existing proffer limiting the use to "electronic component assembly plant with no etching operation" is too restrictive for sale on the market. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County :omprehensive Plan. The zoning category will not change. This is simply the elimination of a proffer limiting and restricting the use in the I-1 District. I-1 uses on this property would not be objectionable. Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. There will be no additional imposition. on County utilities and services other than as presently exists. 1 1 1 ?. 9 ° . S . - • 551.50' rL! 01,••~ l.1 .~ . u ~Lt.. &. C O . , 11.E C . D. B . 88T PG .133 1131 ° 23' O? ` ~ --~- 299. 85' - 7'~ 48.5' ~NJ I-$ CR ' ~j . 6 ~ DwL• 2 ~ 5 C ~ . 22.9' ~'r . p4~ EMI.~I t OLJ~ l ~ ---5 29°- 53 -34 V~ !27.00' / 20~` ~ 2 Z ~ ~ 111 a ~ N 'L ~ I 6~ `n o I -~ w ~jl 1 W o~c r ~ u tn_~~ -{ZZ e yf .v' ti y '~ ~ ~ ~ ~r ~ ~ ~ ~ MO W N D N-a .~A O ~~ ~Z 0 N r ~ m N~ ^ ~A l L, L '~~° D~ w 27~.25~ L ~ '~ Id9.25' In n N N ~ ~~ ~ ~ ~ ~~~ \ ~ 1 ~ --~~~ ~- 07" W r~~ 2 ~ / +4 h . yy~ / ~ o H f ~ / pA ~~ ~ ! ~ ~ ~~ ~ r ~ /~/ x ~ _ ~ ~ . ~~, ~/~ ,w 'ti / ~ ~ ~ ~ f ~ ~ ~ ti o ~ ~ ~• ` f ~ /.`' ~ ~ O FtC~ 4L ~'1 1 !lL.~G>9c ~1OP ' ! J J i ~~~ ~~~ u, ~ Nsn l r~ - .~~ i ~ Q ,o ~ Lo fiL 1 Q ~ ~ r ~ / 2' 2 ~~ t ` 5~;T -~ f ~~611 ... gaq~vo•t3'~ -. ER i ~.- X32-7 °00'04 • W 41 ~ .00`. C ~ 1kR 1_t E ~-EE gr-RG 3600 ' n R_ t 11~ _ _ W fit! ~ o~ ~~ ~' 1~ r -• --. .. -~ NORTH ~ A~ -3 S Z~ ~~~ ~~ Site: '~'0 l e chain ~~ .~,,~~:`~~Qt. j°k~ ~ boa ~ Interstate 81 Roanoke County Stverak Site Department of Tax Parcel: 63.04-3-18.1 Planning & Zoning Scale: 1" =500' January 1, 1996 Far sta,--";" use cnly COUNTY OF ROgNOKE - DEPT. OF PLANNING AND ZONING 5204_ Bernard Dr. _ - - - P.O. Box 2°800 Roanoke, VA 240 i 8 (54d 772-2068 FAX (54d 772-2108 ~~~~~ ~9. ~ _~~,~. .fir ~ ~~ a_p~ica:ion i~~~ c, PCr82 a/. J R n / y (~ ;,ta i s ~':f~ 305 da:=: Case Nu .bet: ~n ``~'``~'''j~~.~':'.~~"~~;`'`:`~``EE~~E~?;i':~'?-EE;;?;~'E':ii=;E ~~~~~~~~~~PP~ ~ ~" ~~ iss~?~;~~i~-=?`EE~~E~~c~2~==~=~':~?. . Check type of application filed (check all that a;.ply): ~ REZONING ®'S ECIAL USE C7 VARIANCE Applicant's name: '7~~-+'s~.~ ~Ctes~rNE-r~~-s s-"' ` Phone: 3`E-S t'}'`'`f( Address: !7 3~ tnEr., oR~n~" ~•~ ,,. ~ -~ /> G.K Zip Code: 1. S w'-. n . o .•t t~ J Z. ~fo ~ . Owner's name: ~• ~,,~E~; t,,,,..~p PReQEQT~ES Fhone: Address: Zip Code: Location of property: Tax Map Number: "1 (o ~ a Z -~ ~- f ~, ~ z ~ E..~-.~~-r2. c. 2c , ,.lagisterial District: l.>v t ,, , ga ti l~ ~ ~,~ 5 ~'~''~~~ Jp' Community Planning Area: l~ ~..s S ... . ~ S Size of parcel (s): Existing Zoning: G\ 3 , l.'( acres Existing Land Use: $50 sq.ft. _ : € s €:'- f.. :~:: . Proposed Zoning: For staff use only Proposed Land Use: ~~.NTA.~- ~-~~~~'r0it'~ Use Type: Does the parcel meet the minimum lot area, v~idt~, and frontage requirements of the requested district? YES / NO IF NO, A VARIANCE IS REQUIRED FIRST. ~ NO Does the parcel meet the minimum criteria fcr t;-.. requested Use Type? YES IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffer=_~ v~ith this request? YES NO Variance of Section(s) of the Roanoke County Zening Ordinance in orc~: tc: Is the application complete? Please check if enc?csed. APPLICATION WILL NOT BE ACCEPTED l~ A~tiY Ut- THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ~" - ws v ws v J Consultation / ~ Application J ,~ Justification ~/ 8 1 /2" x 1 1 " concept plan Application fee =:'' Metes and bounds description ~/ :r Proffers, if applicable / ~ Water and sa~:~er application Adjoiriing~property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser anc' am acting with the know/edge and consent of the owner. Owner's Signature: ~,~ L.Jc r-1 ~.-,~~rro~~ ., {-~'c~ _,~~ . c~ M~~ ~1/''/ ;4 cbv ~~ • ~ - -~~ ~- - - ?~ent~! ~rost~ret~cs, one. December 2t~. 1SS5 unty o~ Roano;;e ~artment of Flanning rd~ Bernard Dr. O. Bo ~ 24a ~ s far Sirs: and 2onina We are a Dental Laboratory presently operating in the City of Roanoke. We e interested in relocating to a facility located at 2121 Electric Road, SW, .snake, VA dtis°. Currently the p-t-operty is mooned C-1. We are requesting a ecial Use permit to occupy approximately 85© square feet with the possibility e::nandinp within the same building at a future date. Dental Prosthetics, Inc. manufactures dental appliance, such as denture, r+,als, and crown and bridge work. To the best of our- knowledge, our •ss conforms with the purpose of the ~or,ir,g Ordinance t Sectior, 3~-3) . The use of this property a~ a dental laboratory in t}',i~ gene-r-al ~~mericial area, we believe conforms vith the pol3cie contained in trio ~anoke County Comprehensive Plan To the best o_` our knowledge aur- businees would not impact the ad~oininc .:oe: ties adve, sely. We Y'iave no emissions, no to:tic waste o-r ha.a•rdous ~:+? Cals. 'a'e have. si:. employees w2'iCr would drive to work, park i n t;:e pa'_^'.:=nc; ,t and drive ho;r.e after work. tY,erefu•= e nut causing e::cess traffic in the -. e. 'ev'e have no contact with the public, t},ere7ore our business would ^ot -..e=-ate anv increase in traffic. Qur b:~siness would not impact public. =_.=ces and faci?ities. including wat.r/sewer. road, _chuols, _ns/recreation, or lire/rescue. 'N =' 'rlCtLi=~ ciC,'!2~,ate yUU: C;G:1S1dCi=.~_Gt, ii: C.r'a:2t1nC ol1-~ rt'4llc'=t iu_ =_.a? Use P=--^~t for the property loca:.ed at 2121 Electric F.oad, S. ;4.. Sincerely, ~ '~~~~ _ Clyde J: Smith.' C. U.'T. ,' President 1 736 ~'vlemorial Avenue, S.W., P.oanoke, `'irginia 2401 ~ (703; 345-4941 ~~ Y d _~ C J ~ ~ f J nJ r Y °~ ~~ S~A`~~R & SC=R S"~V.T~ R~'QL~'ST FOR_~S - ^ - _ ." - = - ~lpP1,1C-'~~rT - ~?I.rOR_M~TTON - - - ~ ~~~ J . - (Please ?fie or Print) _ _ C02~~TE I~TLLTTG ~ ~P r ICANT :~j F.r-r,-~ ~n.e s•n.tc-rt ~-S ~-DDPESS : ~. ~ Z ~ E ~c~-~. c ~ (~ ~ _ONE : 3 ~-S ~ ~- ~ ~ ~..~~ ~ V A Zoo ~ ~ CW~'R : t,..s E.S ~ w ~.-n D 42e P 8lL~-. ~ S 1`-~DRF S S ~ =ONE : - GENT : --tin /~,,,s T C.i~-~A't'i'~'T~u ~-1L F~~~' S S :ONE SSTE ~?7FORMAT~ON D= V'ELOPMENT NAriE : ~/,. K ~• it eat E ~ F F c c-E ~~,a rtyC_ ~•CCATION (FURNISH COPY OF MAP) : Z+-L1 6uec-T~~- ~-o 7 MAP ND .: -I ~.a . O ~ ACREAGE ; ZONED : ~ 1 TO~~~ UNITS : TOT A T, -. IrOTS : • REQUESTED SERV~GES CATER FACI.LST~ES : COUNTY: / R~L~ S~ ~v~'R FACILST?•ES : COUNTY: / SEPTTC SYSTP.."~I: S BU2I,D.ING ?'O BE SPR2~7KT.F'D ? • FLOW REQUIRED ? G . ? . M. DESCRIPTION OF WORK (Include any Seci-ic Ques~ions): :1/E.,i~-R~- `it.~ i ~~-E 7z ~S - Z..t c.. ~1[~Q ~ ~ ~ '~ SIGNAT ITRE OF APPLIG~?~7T i~°""'L'.- * APPLICATION MUST BE FSLLED OUT COI~LpLETELY BEFORE IT CAN ~. PRO~SSED. ~~L HIGI~,IGI_'TJD SECTIONS MAST BE COLLETED OR ~%S FORM TvILL BE RETURNED . _ . ~, 7J-3 NORTH v a,+,~'ov ~`C . , y r ~ '~ ~ ~ F \ •. ~ 0~1 ~ ~. 3~~ / Pc ~ooa (.~ c ~~ ~ ~~+ 3~~ ~~ /~ - T / ~'c 'Q ~° ago ,~ X oo ti~ O~ ~~ ~~ ~6 ~ ~ \ ~ ~~ 2,00 ~, ~ SvP ~ 0 Q~. Q o !o ~ ~e s oa~p4 ~ ~ ola~..I.~sln~..+ \ Ott G 2 u.o/ _ /t • 3MIM! ~~ - ~ _ L-w• X •ar I6 'S ~ s .+n~. F I Sa. w.n • 'o~ ,~ a sr..... eves n r~~r'IC.~ ~: 4 w ~r a 1' mass 14 /~ 1!/1 P ' 1/20 5 ~ •_ ro N rz ~ o IJ ~~ ~ _ G s/zs 0 6 S/7B ~ ° _o° ~ _ I~ ~i/ I o` ,13C J ' 7 ~ -_ c° Sr3e ' o° II 11 J ,. '~ » ~ In 8 a ~, f _ 9 - ` _ 25 zlca 10 _° 0 9J0 ~~ ~~ •r 2/21 1 •~~ aaoa 6~/dy s..a ~+~r 25 .oo.,j ~ ~ ' z/ss J \ zro/ ~ ~" n .op rl n II 1/0 • _ ...~_ ~o.. _ 06 6 _ ~' ~,. ~O Y 'r~- / 1 .,. O h~OI ~ 1 / I ~_ 1 ~~ t ~~ zz~c ' • i sz DENTAL PROSTHETICS - SPECIAL USE PERMIT .r_ ~~' DEPAR2ME~vT OF PLA.,WZi~G 76.07-4-32 a ~ ~ AND ZONIti'G I '' " C I COUNTY- OF ROA NOKE DEPT . OF PLANNING AND ZONIiti'G 5204 Bernard Dr._ P.O. box 29800 Roano:~ce, VA 240 i 8 ( 54d 772-2068 F:,X (54d 772-2108 For Siafi US2(C~~/ I arplica:ion f '~, ~ ~ ''r3~,; j ( placards issued: 305 da::: _ / Case bombe:: / r^ ~ ~3~ir~ P~ .~'14~1'~'4 Check type of application filed (check all that aYYly): ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: BEDFORD CONTINUOUS GUTTERING, INC. Fhone: 890-3170 Address: C/0 EDWARD A. NATT, ESQUIRE Zip Code: P. 0. BOX 20068, ROANOKE, VIRGINIA 24018 Owner's name: DQQN DELLIS AND MONICA DELLIS Phone: 890-317 Address: C/0 BEDFORD CONTINUOUS GUTTERING Zip Code: 2032 HARDY ROAD, VINTON, VIRGINIA 24179 Location of property: Tax Map Number: 71.07-1-39 2032 HARDY ROAD ~.iagisterial District: VINTON VINTON, VIRGINIA Community Planning Area: VINTON Size of parcel (s): Existing Zoning: C-2C -_1.40 acres Existing Land Use: Warehousing and Contractors storage yard sq.ft. ~ ' ::~:: ~:s: .~~`'. .~~`'i'. .R Proposed Zoning: I-2C ~ For Starr Use Oniy Proposed Land Use: Contractors storage yard Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF NO, A VAnt`.~1'CE IS REQUIRED FIRST. Does the parcel meet the minimum criteria fcr t.`.e request=_d Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffere~ •.vith this request? YES X NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order t~: Is the application complete? Please check if enc!csed. APFLICA T ION WILL NOT BE ACCEPTED IF A NY OF THESE ITELIS ARE MISSING OR INCOMPLETE. • ws ' v - •' ws v - - • .... .. ~ . . Consultation 8 1 /2" x 1 1 ' concept plan Application fee X Application X ;~*-< Metes and bcunds description ~( >'"i Proffers, if applicable X Justification ~` Water and se~:~er application X Adjoining proper•,y owners l hereby certify that / am either the owner of the pro/pert, Jfhe owner's agent or contract purchaser and am acting with the knowledge and co sent o/ the o,Gvn~ Ov~~ner's Signature: ~`~~ ,/' // ~/ ~ ~/S< ~ ~ ~ _. ~~ - ~~ S[ar-' Usr Oniy: Case Number Applicant BEDFORD CONTINUOUS GUTTERING, INC. _ - The Planning Commission will study rezoning and srecial use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the foilo•.ving questions as thoroughly as possible. Use additional s~Cce if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The subject property has been used for warehousing for a number of years. The existing ~i zoning was placed there for a commercial potato chip distribution facility. The present ~~, owners purchased the property in 1990 and located their business on the property. The '.business is a guttering installation business. The property has been used for approximately five yens for this business. The owner now desires to construct a 30' x 30' office onto the building. It was only at this point that it was discovered that the zoning was not appropriate. Thus, the application for rezoning. 'Please explain how the project conforms to the senerl guidelines and policies contained in the Roanoke Ccunty !Comprehensive Plan. ~•The rezoning will allow an existing warehouse to continue to be used. While it is admitted that this is a "construction yard", the owner will not have any outside storage except for a dumpster and three trucks will be located outside the building. Thus, with the proffers offered, it does not appear to be inconsistent with the provisions of the zoning ordinance or the comprehensive plan. Please describe the impact(s) of the request on the prcperty itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Since the existing facility will not be altered in any way, it is not expected to have any adverse effect on the adjoining neighborhood. i - ~~ IN RE: PETITION OF BEDFORD CONTINUOUS GUTTERING, INC. PROFFERS The undersigned Owner does hereby voluntarily proffer the following conditions to be attached to the rezoning of the subject property from C-2C to I-2C: 1. That there will be no outside storage of materials; 2. That the use of the property will be limited to a contractor's yard for a guttering business; 3. That there will be no alterations to the existing facility with the exception of the construction of an office approximately 30' x 30'. BEDFORD CONTINUOUS GUTTERING, INC. usTERHOUDT, FERGUSON, NATT,AHERON & AGEE ATTDRNEYS-AT-LAW ACANOKE,VIRGINIA 24019-1699 z:\wp50\steph\bedford.Pro:ssel2/20/95 0 0 C7 ` v ~ ~e 0 ~~ Ige~/~ ~J r ~IM~..,ooo -'~ -~ 33 2. Sa AC ._` ~' /' ~ 3z ~~ 1.46AC iaa~ 31 i . C-2C TO I-2C •BEDFORD CONT. GUTTERI _ ~ * DEPA~ZTi L'lv'I' OF PLANNING P.ND ZONING 71.07-t-39 Q ~'~ _ f~_ NORTH COUNTY OF ROANOKE DEPT. OF PLANNI(VG AND ZONING 52Q'--: Bernard ur. P.O. Box 29800 Roanoke, VA 2018 ( 5!:0~ 772-2068 FAX (5401 772-2108 ~c~t 12I, i, ~ I ~~~~~ r'or Brat; use on y it<~ jL"~l r~ -. ~`- r date received: received by: acpiicatioryfer.~, ~ ff~+ y PCiEZa da;e~ 1L/' / (~ placards issyed: J~ V ..C 5 BOS dater ~ ~~ •%~i~i ~ ~• 1 Case Number: Check type of application filed (check all that apply): ® REZONING ~ SPECIAL USE OVARIANCE Applicant's name: Balzer and Associates, Inc. ~ Fhone: 772-9580 Address: 1 208 Corporate Circle ATTN: Pat Miley Zip Code: 2401 8 Roanoke VA Owner's name: HCMF Corporation Phone: 774-4263 Address: Attn: David Branch 4965 Colonnade Drive, Suite 200, Roanoke VA Zip Code: Q _ a1 Location of property: Tax Map Number: 27 , 1 1 -01 -08 7605 Robertson Lane Magisterial District: Hollins Community Planning Area: peters Creek Size of parcel (s): Existing Zoning: C2 - General Commercial District 1 .07 acres Existing Land Use: Vacant 46.609 sq.ft. __,~ Proposed Zoning: I-1 Industrial District ............................. For Staff Use Only Proposed Land Use: Central offices and warehouse for Pharm~eutical use Type: un lies ............................ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~,e requested Use Type? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES x NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/5 V R,'S V Consultation x 8 1 l2" x 1 i" concept plan. Application fee x Application x >''' Metes and bounds description Proffers, if applicable x Justification x <=~` Water and Bawer application x Adjoining property owners /hereby certify that l am either the o~f~ner of the property or the owner's agent or contract purchaser and am acting with the kno~.v~s-e ar/d consent of tr.e owner. ,_ ;--. ~. )j ~- ~j Owner's Signature: Cr _-'~~ .~% ~"~/ ~~' -- - _~ - ~ _. - B AND ASSOCIATES. INC ~~ ~~~ -.. REFLECTING TOMORROW December 22, 1995 County of Roanoke, Virginia Dept. of Planning and Zoning P. O. Box 29800 Roanoke, Virginia 24018-0798 ATTN: Terry Harrington RE: HCMF Facility Robertson Road B & A Project No. 95113 /{-5 Dear Terry: I have attached the application for rezoning, along with the necessary attachments and fee. Since the project has been submitted for site plan review, we have a sewer availability number (95-241). Consequently, I have not attached the water and sewer service request form. Please call me should you require additional information. Sincerely, BALZER ASSOCIATES, INC. r P tr is L. Miley, P.E. PLM/alm • PLANNERS ARCHITECTS ENGINEERS SURVEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (703J 772.9580 F.L~ (703) 772-8050 °'. i-o~ Stag` Use Only: Case Number ~..:... .........~~~f1~14,T.:._.~f ....:...:................:.:.:.:.:.:...:.......:.:.:.:.:.:.:.::...........:.:.:.:.:.:.:.:.:::.:.:.:.:.:.:.:.:.:.:.:.:.:.:...:.:.:.:.:.:.:...:.:..........:.:.:.:.:.:.:.:.:.:.:.:.:.:.:..:....... Applicant Balzer and Associates, Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and genera! welfare. Please ans4ver the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning districtcfassification in the zoning ordinance. The requested rezoning furthers the purpose of the Zoning Ordinance in that it will provide _f looddeandtothe~hdangers; convenience of access, and safety from fire, , it will not cause congestion in the public streets; will no t. adversely affect the appearance of the community; will not encroach upon historic buildings or areas; and will add minimal traffic to the existing streets. The rezoning will further the purpose of the I-1 zone in that~it is ~ / rrt ~... ~cor7 ideal for the less intensive distribution cen~erio~1~~= use P~~P~--~~~ being free from flooding, having adequate sewer and water available, and access_ to P1 antat-i nn ROad_._- '-- _-- Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Although the site is designated as Core in the ,Comprehensive Plan, it is in close proximity to the Principal Industrial designation. While the Comprehensive Plan encourages the development of industrial sites within Principal Industrial areas, it also acknowli?dges that small industries should be permitted, to a limited ~Iextent, outside of these areas. The site is not desirable for general commercial purposes as it is not highly visible from a major road. Most of the allowable commercial uses caould generate far more traffic than the proposed use. The site is not central to a population concentration. Residential uses, which are encouraged in the Core land use designation, are net allowed in the C-2 zone. Please describe the impacts} of the request on t~ ~e propery itself, the ad;oining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/se~r~e r, roads, schools, parks/recreation, and fire/rescue. If the rezoning request is granted, the site will be developed as an office/distribution center facility to serve HCMF properties. There will be minimal impact on public sewer and water (the site will require only normal residential service). In addition to~employee traffic in and out of the site, there will be approximately t:ao round trips per day of a van type truck to pick up and deliver to HCirIF properties, . and approximately 2-3 supply truck deliveries. The site is not designed to handle tractor trailers or other large delivery vehicles. There will be no impact to schools and parks. Fire/rescue will be adequately addressed. ~5 The owners proffer the following conditions: 1. Uses on the property shall be those allowed in the I-1 Industrial District, excluding the following: a. Automobile Repair Services b. Landfill, Rubble c. Recycling Centers and Stations d. Transportation Terminal e. Truck Terminal f. Amateur Radio Tower g. Broadcasting Tower h. Parking Facilities i. Commercial Indoor Sports and Recreation j. Truck Stop k. Resource Extraction 1. Transfer Station m. Aviation Facilities, Private 2. The site will be developed in substantial conformity with the concept plan prepared by Balzer and Associates, Inc., dated December 21, 1995. i -~} ~~ ~-~_ / , HCMF Corporation Date -. ~ - t , r X040 ~-=~~:_ ~ ~.- ~ _~. ,} o, {; - ~. ~ J ~~: ~ --- = . .O. ~ - - \. \ ~. ~j .% ~ ~ - _ .. ~ / ~ j 1 ~O \ ` \/ ~ `~ ~ I 1 \~ \ __ ~'~j - ~ \ ~ i i ~/ i ~ r,, ~. , 2 ~ 8 ~ 2 1~ \ Aar _ `9 ~ ~ ~ -~------ . / ~P~O , 'O~'j~ ~2 \ I is \ ` /` \ V / _ C ~ ~ ~ ~- '~ ~j ` -- ~~.~~ I ~ ~~~, ~c~~ 9113 _ \ ~, ~~ \ ~ H5 ~-C L ^; ;% +' \ g ,_, - /' ~c \•~ /' V/rte/ \\ ' \ 1~ ~ - _ '- / _ n O 1 ~~ i~ ~1 y \~/ _ \`// _ ,._ •• a _.; :. - .. ^ O : ~ Wit; ~ ~~. ;Xl- ,tea s ~' / ~ , - .•,~-p a£:aU ~ . ~ ~.. _ _ ~~ Q i _ /~~ v `i~~ `CI~FCF-•\ - ~~ irrtK" ~,o~ / ~p/p~i ~ - o,• ct ~ ~ GG} - '° -- -9 , ~ s~ vyk9 st3~.,,.•cF •`~coS, Pl\O P~ f_ ~~' '.~' - _ ~i•• •.v ` ' 1 ^ .~•~^?~A71-j v ~°.:5, / - i,~ J ^'~/ ?..~ `T +,,: a~ iL"/`l ?l,'n! ~~~~ `~ \. „Jam-: ,,~•' ~ - <Crn - ~ Sr~^r •ll~'!' ~C~/ \ r{1vft~/p0~`" ~ r •-=`/ ._y ^ ~-O .OZ:f - - .ETC:. ?/,~, ~•v '.'c~~i>; `.a / : _ -.Jim off' -- ='•\. ~ (s p<"~~ J~ J~'=" P (~ G,'tr~•ti c ~c~•3t.~„s•~t ~s'vt~`~4~~ '~' ~ f,`iC4t*\'`%C~' > ';_ a` ,~"---?ao „~uEiRog~~'~< •1'`/~~c':~~ Y~ i \ J g - o- / ~ Cq r0. •:~. „f CTS l..- `~ti ~ rCP=?, ~~\~ QO''Z\ .~~~~~ .•¢'~~_~isy4i~ QC~~ ~ ~ ~~ P~`~. 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Public water service would require a minimum twelve inch water line 'extension of approximately 200 feet to this property through Lula Avenue from the existing eight inch water line located along Marson Road to. the east of this property. At the point of connection to the existing eight inch water line, the static water pressure would be 45 pounds per square inch (:psi) and the available flow would~be 749 gallons per minute (gpm) with a residual pressure of 20 psi. You must have an engineer design the water line extension and have the plan approved by the County prior to construction. The owner would be responsible for the entire cost of the water line installation, highway permit, and all other associated requirements. Roanoke County may consider allo:ai ng an eight inch water main extension in lieu of the 12 inch, provided that a hydraulic analysis verifies that the available flow to the building is adequate for fire protection. Sanitary sewer can be provide: b•.r connection to the sewer main alenc Robertson Lane adjacent to this p.ooerty. The ovine= would be responsible IOr tiic Complete install?t10n C~ =ne SC:ver lateral r1`Jm tCie l~L2~1Ci;.,y ~O the sewer main, highway permit, a^d cleanout at the property line. Yc must verify that there is a mi ni:~~1-:? of t:•ro feet of fall from the bui ldi *:c service elevation to the top o- the se:aer main. The Roano'.{e Coun~.y Utility Department :could make t e actual cennecti on Lo the sewer ^mai r after excavation by your contractor. To schedule the actual tap e_ ~^e se~.•rer main, you should contact the Roanoke County Utility Departm2-! ~ t•.ac (2) working days prior to installation of the se~,~er lateral a:~d excavation to the sewer main. Since this is a commercial facility, you will be required to complete and submit anon-residential sanitary se•.aer chec'.~clist (enclosed) prior to occupying the building and to install a sampling manhole on the sewer lateral. 1 206 KESSLER MILL ROAD SALEM, VIRGINIA 24153 (703) 387-6104 Q ?rinlod cn Fzc~ded Paper _ w„GF 1 ' • ~ X04 ~ P~ ~'p4 P EE ~0~~ r~7H augur ~FtFIGxTS -~~~ ~~ ~' ~gr_•wo Mq• L `~ y '/ ~ }\ 1Y1~ ~( OPVO ~?) 'NS% P~E`~~ ~ eP •w <«~ ~~; „R o ~ ~EvpS ~,_ .sue i - - - - ...~ :'`~ ~ r lTBT ~R R O,`~. a r~ ~ Z 1~'~ t ~-..~-' AL41,1a~ ~c. O~ rrnnM s 4.~.~>-. .~ 8 _ ~~~~ gi n BSI ~, NORiN ..,. o ~ 7613. T6J33 I I I 21 270Ac ~ 20 / ~p ~ \ 2.39 sc / i~' ~ A ~ Jd Do Go~r1 ~ ~~,~~ ~ / O~olot ~ 9~ / ~DV / C' \ \ \ / 19 O ~ \ \ / 3.66 Ac ~ ~ ~\ 760 G~ o~ ~~ ~/ t J 5 G~ VVV ~~ o ~ '.~ r 7601 el ' ~ ~ 5 R 3O ~ 16 " 2 ze 3 ty~6 15: ~o (~ 8 ~ ~ ~ t Act ti_. e+ P~e• .,,: ! 1~ 9 • 1~~Q r ~' o ~r i i0 ~a> r~ Jr - ~ o ~a 3 ~j, 7 1 `~~~y ~~ 7l~3 ~ o _ ` C ' TsZT 4 p T4~3 °.• `r J ,lyl1~ i(1 ~I /'o C• ~ -p, a d / 5 92 '~ o O ~ + e / ~. S~ _ • T^l ~ ~~ ~ 6 • ,.,..., .N~ S.1 ~ x .o ~J~O c' ls'9 ~~``t= 14 ' o `~ \T r o O it ` 73ti G \ e~ p : .•~ c' \ / \LO ~ ~ i ~ 13 L 76Ac i T>>J 12 75jz r~ '~ ~ ,~ ~ ,~ .~ ~~ 17 •J _.S ~a~ ~S ~ ~ C-2 TO i-1 HCMF CORP~ r_ .~ ' DEPARTi~f~•`JT Or PLA1Wi SKG 2 ] . 1 J -1- 8 ,, A.,~7D zorrrvG ~ .. ACTION NO. ITEM NO. " ~;7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 27, 1996. The titles of these ordinances are as follows: 1) An ordinance amending and re-enacting Sections 30-54-2(A)2 and 30-54-2(B)1 of the Roanoke County Zoning Ordinance to allow halfway houses only by Special Use Permit in C-2 General Commercial Districts. MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERR'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 27, 1996. /-/ - ~ (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~.~ Paul M. Mahoney County Attorney Action Approved Denied Received Referred to Motion by Eddy Harriso Johnson Minnix Nickens Vote No Yes Abs /--~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 AN ORDINANCE AMENDING AND REENACTING ORDINANCE 82592-12, THE ZONING ORDINANCE FOR ROANORE COUNTY, BY AMENDING SECTIONS 30-54-2 (A) 2 AND 30-54-2 (B) 1 TO ALLOW HALFWAY HOUSES ONLY BY SPECIAL USE PERMIT IN C-2, GENERAL COMMERCIAL DISTRICTS WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County will hold its public hearing on this amendment on February 6, 1996, and will make a recommendation concerning approval of the ordinance adopting these amendments to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Board of Supervisors hereby amends certain provisions concerning placement of halfway houses in the various zoning districts of the County; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on January 23, 1996; and the second reading and public hearing will be held on February 27, 1996. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, adopted on August 25, 1992, be, and hereby is, amended and reenacted, as follows: 1. That Sections 30-54-2 (A) 2. and 30-54-2 (B) 1. be amended to read and provide as follows: ~/ - ~ amended to read and provide as follows: ARTICLE III. DISTRICT REGULATIONS Section 30-54-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 2. Civic Uses Section 30-54-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 1. Civic Uses Half~iay ;House 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. Zoning.halfway.ord 2 _. .~ __ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 ORDINANCE 012396-5 AUTHORIZING THE ACQUISITION OF CERTAIN INTEREST IN REAL ESTATE FOR A HELL LOT IN BROORWOOD SUBDIVISION WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a well lot (Tax Map No. 86.03-3-16) located off Woodbrook Drive, between Lots 12 and 13 in the Brookwood Subdivision, said lot having been acquired by deed dated October 12, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1055, page 232, and being shown upon the °Map of Brookwood" recorded as aforesaid in Plat Book 7, page 77; and WHEREAS, an additional section of land is necessary to comply with the fifty-foot radius requirements of the State Board of Health for a public water source; and WHEREAS, the section of land to be acquired from Michael H. Frank is a portion of Tax Map No. 86.03-4-12, being a small triangular parcel consisting of 123 square feet, and the second section of land to be acquired from Marie S. Harrison is a portion of Tax Map No. 86.03-4-14 and consists of 1,512 square feet; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning this acquisition and conveyance of real estate was held on January 9, 1996, and a second reading was held on January 23, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1. That the acquisition and acceptance of the required section of property, to comply with the fifty-foot radius requirement for the well lot (Tax Map No. 86.03-3-16) located off Woodbrook Drive in the Brookwood Subdivision, from Michael H. Frank and Marie S. Harrison, is hereby authorized. 2. That the consideration for the acquisition of these interests in real estate shall be as follows: $400 to be paid to Michael H. Frank; and $2,100 to be paid to Marie S. Harrison. 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance with consideration for the acquisition in the amount of $400 to be paid to Michael H. Frank and $2,100 to Marie S. Harrison, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility 2 ACTION NO. ITEM NO. ~. .+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF CERTAIN INTERESTS IN REAL ESTATE FOR A WELL LOT IN BROORWOOD SUBDIVISION COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ EXECUTIVE SUMMARY• This ordinance reflects further staff negotiations to resolve the dispute with respect to an existing well lot located off of Woodbrook Drive in the Brookwood Subdivision, in order to complete the clearance requirements for a public water source. This matter has previously been on the Board's agenda on December 12, 1995, and January 9, 1996. BACKGROUND• Roanoke County owns a well lot, identified on the Roanoke County Land Records as Tax Map #86.03-3-16, which is located in Brookwood Subdivision and is shown on the "Map of Brookwood," recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 7, page 77, a partial copy of which is attached hereto and marked Exhibit A. That portion of the well lot lying outside the boundaries of the subdivision was never conveyed to the County, even though there is a reference in the title records to an easement having been granted to the County for this section of land. Part of this section of the well lot is now owned by Michael H. Frank and the remainder of the section is owned by Marie S. Harrison. This section of the well lot is necessary to comply with the minimum size and area requirements established by the State Board of Health for operation of wells, to provide clearance from any contamination source on all sides of the public water source. The Utility Department anticipates that the Brookwood well will be necessary for at least another three months, but will be abandoned when the water transmission lines are operational. Upon discovery that the County had not acquired legal title to the subject property, staff negotiated with the owners for acquisition. The owners and staff requested Board approval of an agreement to authorize leasing the required areas for such period 1 s ~ S1 of time as it is needed for operation of the well in exchange for conveyance of the Board's well lot property to Marie s. Harrison to be combined with her existing property upon abandonment of the well and declaration of the well lot as surplus property. On January 10, 1995, the Board declined to adopt the proposed ordinance and directed staff to negotiate further with the property owners and/or initiate procedures for condemnation. On December 12, 1995, the Board adopted a resolution authorizing the commencement of eminent domain proceedings for the acquisition of and immediate right-of-entry to a 123 square foot parcel owned by Michael H. Frank and to a 1,512 square foot parcel of land owned by Marie S. Harrison to establish the requisite clearance for a public water source. Ms. Harrison and Mr. Frank have indicated their intention to use their property for their existing, legitimate horticultural purposes. The use of this property for these purposes is in conflict with the requirements of the State Board of Health for a public water source. SUMMARY OF INFORMATION: After the conclusion of the public hearing on December 12, 1995, and the adoption of the resolution authorizing eminent domain proceedings for the acquisition of and immediate right-of-entry to this property, staff continued to hold discussions with Mr. Frank and Ms. Harrison in an attempt to negotiate a mutually-agreeable solution to this problem. Mr. Frank and Ms. Harrison have agreed to delay using their property in a manner which would place the County out of compliance with State Department of Health requirements, pending the satisfactory resolution of this problem. These negotiations have resulted in a possible settlement. Since Ms. Harrison and Mr. Frank are interested in acquiring this well once it is declared surplus by the County upon the South Loop Water Transmission Line becoming operational, the preferred solution is to grant Ms. Harrison and Mr. Frank a "credit" in the amount of $3,000 to be used for their offer to the County to purchase the Brookwood Well. In the event that their offer is not the highest and best offer for this well lot, then the County would pay Ms. Harrison $1,360 and Mr. Frank $110 to compensate them for the County's use of their property for a public water source for the past twenty years. In exchange for these considerations, Ms. Harrison and Mr. Frank would agree to allow the County to continue to use their property for a public water source until the South Loop Water Transmission Line is operational and this well lot is declared surplus. As an alternative solution to this problem, staff has negotiated a lump sum payment of $2,100 to Ms. Harrison and $400 to Mr. Frank to acquire the required portions of their land. If this 2 1 3-~ alternative were chosen, the County would incur additional costs for the preparation of surveys, deeds, and recordation expenses. Under the preferred alternative no further costs would be incurred, assuming the credit for the offer to acquire the Brookwood Well Lot is the highest and best offer. If this credit is insufficient to acquire this well lot once it is declared surplus, the fiscal impact would be the payment of $1,470 as compensation for the use of this property. If the second alternative were chosen by the Board, then the County would incur additional costs including the payment of the consideration ($2,500), surveys, deed preparation, and recordation fees. Staff recommends that the Board adopt at first reading the attached ordinance. Paragraph 2 of this proposed ordinance requires the insertion of one of follwoing alternatives: Alternatiye_1. • That the consideration for the acquisition of these interests in real estate shall be as follows: the Board of Supervisors shall grant to Michael H. Frank and Marie S. Harrison a credit in the amount of $3,000 to be used for an offer from Michael H. Frank and Marie S. Harrison for the purchase of the Brookwood Well Lot when said well lot is declared surplus and made available for public sale; and • In the event the offer submitted by Michael H. Frank and Marie S. Harrison for said well lot is not the highest and best offer, then the Board of Supervisors agrees to pay the sum of $110 to Michael H. Frank and the sum of $1,360 to Marie S. Harrison to compensate them for the County's use of their real estate as a public water source. • In exchange for this consideration, Michael H. Frank and Marie S. Harrison grant to the County the right to use the required additional sections of land for public water source purposes until the South Loop Water Transmission Line is operational and the Brookwood Well Lot is declared surplus. 3 r i• ~~ Alternative 2. That the consideration for the acquisition of these interests in real estate shall be as follows: • $400 to be paid to Michael H. Frank; and • $2,100 to be paid to Marie S. Harrison. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance with the preferred alternative, Alternative 1. At first reading of this ordinance on January 9, 1996, the Board adopted Alternative 2. Respectfully submitted, ~.'~n ~ ^M~O. Paul M. Mahoney County Attorney Action Approved ( ) Denied Received Referred to Motion by agenda.realest.brookwoo.rpt Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 4 i 7-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 ORDINANCE AUTHORIZING THE ACQIIISITION OF CERTAIN INTEREBT IN REAL ESTATE FOR A WELL LOT IN BROORWOOD SUBDIVISION WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a well lot (Tax Map No. 86.03-3-16) located off Woodbrook Drive, between Lots 12 and 13 in the Brookwood Subdivision, said lot having been acquired by deed dated October 12, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1055, page 232, and being shown upon the "Map of Brookwood" recorded as aforesaid in Plat Book 7, page 77; and WHEREAS, an additional section of land is necessary to comply with the fifty-foot radius requirements of the State Board of Health for a public water source; and WHEREAS, the section of land to be acquired from Michael H. Frank is a portion of Tax Map No. 86.03-4-12, being a small triangular parcel consisting of 123 square feet, and the second section of land to be acquired from Marie S. Harrison is a portion of Tax Map No. 86.03-4-14 and consists of 1,512 square feet; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning this acquisition and conveyance of real estate was held on January 9, 1996, and a second reading was held on January 23, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 f ,~ •. ,~ r 1. That the acquisition and acceptance of the required section of property, to comply with the fifty-foot radius requirement for the well lot (Tax Map No. 86.03-3-16) located off Woodbrook Drive in the Brookwood Subdivision, from Michael H. Frank and Marie S. Harrison, is hereby authorized. 2. [INSERT ALTERNATIVE 1 OR ALTERNATIVE 2J 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. Agenda.realest.brookwood.rso 2 r ACTION NUMBER ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES The three year term of Mrs. Cheri Hartman, Member at Large expired December 31, 1995. According to Dr. Fred Roessel, Executive Director, the BRCS will meet in December or January and recommend an individual for Mrs. Hartman's position which represents Roanoke County, and the Cities of Salem and Roanoke. The name of this nominee will be forwarded to the Board and must be confirmed by all three localities. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Thomas A. Darnall, Architect, expired January 22, 1996. 3. GRIEVANCE PANEL The two year term of Kenneth W. Lussen will expire February 23, 1996. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. K~-y SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix APPROVED BY: Cr~~r Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Nickens l~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 RESOLUTION 012396-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 23, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - October 24, 1995, November 21, 1995, November 28, 1995. 2. Confirmation of Committee Appointments to the Blue Ridge Community Services Board of Directors. 3. Confirmation of Board Appointments to the Urban Partnership and Roanoke County Cable TV Committee. 4. Request for approval of a 50/50 Raffle Permit for the Women of the Moose, Vinton Chapter #1551. 5. Request for approval of a Raffle Permit for Planned Parenthood of the Blue Ridge, Inc. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File f L~. ~ October 24, 199 ~~~ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 24, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of October, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES October 24, 1995 30-year history. (Cabell Brand, retired Chairman, TAP Board of Directors) R-102495-1 Mr. Brand introduced his wife, Shirley, and advised that he was elected Chairman Emeritus since retiring as Chairman of TAP. He served as a joint appointee from Roanoke County and the City of Salem for the past thirty years. He advised that TAP was started in 1965 as a community action agency to operate local and federal poverty programs, and has been very successful at improving the poverty statistics for Roanoke County and the TAP area. TAP has brought in over $300 million of cash resources into this area to help with the poverty population. He expressed his and TAP's appreciation for all of the contributions made by Roanoke County during these thirty years and for making the Pinkard Court facilities available. He expressed appreciation to Mrs. Elizabeth Stokes for being an active representative on the TAP Board for many years. Supervisors Eddy and Nickens expressed appreciation to Mr. Brand for his dedication and leadership role in the success of TAP. Chairman Minnix expressed his appreciation and presented Mr. Brand with a resolution recognizing his many years of service to the Roanoke Valley. Supervisor Kohinke moved to adopt the resolution of appreciation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix October 24, 1995 77 Z AYES: Supervisors Johnson, Kohinke, Eddy, :sickens, Minnix NAYS: None 2. ReDOrt,from Blue Ridge Community Services Board. (Susan Scheibe, BRCS Board Member) Ms. Scheibe advised that the BRCS had provided a report for the supervisors containing a list of programs and FY 95 performance figures. She described some potential future changes in the manner and scope of BRCS services due to pending legislation. Since early 1970, the Commonwealth of Virginia has provided funding for community based services to persons with mental illness, mental retardation and/or substance abuse through Community Services Boards and BRCS is the CSB for this area. The current administration is developing a plan for a management care incentive system which will substantially reduce local control and community authority in favor of centralized decision making in Richmond, and there are plans to have a pilot program in the Tidewater area. The Virginia Association of Community Services Board is proposing an alternative system but she assured the Board that BRCS's commitment will continue undiminished to the extent that their resources will permit and urged the Board to be conversant on these developments and the effect upon the citizens. She advised that Dr. Fred Roessel, Executive Director, and Thomas Chapman, Director of Administration, were present if there were questions. Supervisor Johnson thanked Ms. Scheibe for her report and alerting the Board to the potential changes. - October 24, 1995 '72 ~ I Secondary Road System Six Year Construction Plan. In 1991, the Metropolitan Planning organization (MPO) of the Fifth Planning District Commission approved and adopted an update to the Roanoke Valley Area Bikeway Plan. One of the recommendation designated Hollins Road for bikeway improvements, particularly upgrading the bikeway from Class III (a designated shared roadway for vehicles and bikes) to Class II (a separate bikeway with exclusive use of bicycles). The planning and design of Hollins Road is at a point where a decision needs to be made as to what bikeway classification is assigned. Mr. Gubala advised that assignment of a Class III Bikeway would have a minimal fiscal impact with signage provided by VDOT and that a Class II Bikeway would cost approximately $224,500. Mr. Gubala recommended approval of Alternatives #1: Hollins Road be assigned as a Class III Bikeway by VDOT and that bikeway signage be installed and Alternative #2: that a joint work session be held with the Board of Supervisors, VDOT, and the Fifth Planning District's MPO. Scott Hodge, Assistant Resident Engineer, VDOT, was present and answered questions. After discussion, Supervisor Nickens moved to approve the staff recommendations of Alternatives #1 and #2. The motion carried by the following recorded vote: AYES: Supervisors Kohinke, Nickens, Minnix NAYS: Supervisors Johnson, Eddy October 24, 1995 the alternatives of mowing by the Parks and Recreation Department or inmate labor under the direction of the Sheriff's Office. If the P&R Department were given the additional responsibility for medians, the approach would be to use contract services since it would require adding to the existing staff and equipment. The availability of inmate labor would be on weekends only and would require equipment, supervision and transportation with safety and liability being of great importance. Estimates obtained by the Procurement Department indicated that mowing could be contracted at a total cost for four cuttings of $29,792, or use inmate labor at cost for four cuttings of $2,800 with funding from the unappropriated General Fund balance. Another consideration is that the effect of any action would be that the County would be assuming a State function without the benefit of State funding. Supervisor Johnson moved to approve that moving be negotiated with private contractors at cost of $29,792 annually for four cuttings with funds from the unappropriated General Fund balance. The motion was defeated by the following recorded vote: AYES: Supervisors Johnson, Kohinke NAYS: Supervisors Eddy, Nickens, Minnix Supervisor Eddy asked that staff research how other counties handle these responsibilities and bring back a report to the Board. IN RE: REQUESTS FOR WORK SESSIONS 1. Reciuest for a Joint Work session with the Roanoke 1 October 24, 1995 729 IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing the acquisition of necessary easements to construct the Fort Lewis Sewer Submain. (Gary Robertson, Director, IItility) Mr. Robertson advised that the Fort Lewis Sanitary Submain Project is being constructed as part of the repair and replacement program and involves the acquisition of several easements. Supervisor Nickens moved to approve the first reading and set the public hearing and second reading for November 21, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting portions of Article II. Sewer Construction, of Chanter 18 Sewers and Beware Disposal of the Roanoke County Code and authorizing the adoption by resolution of the ~~Design and Construction Standards for Sanitary Sewer Facilities.~~ (Gary Robertson, IItility Director) 0-102495-5 and R-102495-6 Mr. Robertson advised that there has been one change to the ordinance since the first reading. Mr. Mahoney recommended that the ordinance and resolution be treated as two separate items and two October 24, 1995 731 Sec. 18-31. Compliance with article; interpretation of plans, specifications, etc. All work under this article shall be done in accordance with plans and specifications on file in the office of the p~~-c :::..:.=:_= de~~e~- department vf' engineering and >znsp~ctivn~. Any questions, doubt or misunderstanding of the plans, profiles or specifications shall be interpreted and decided by the ~~~~ ut'3.ty director and his decision shall in all cases be final . lri.. order ''to effectuate thee. nrc~visi'ons ;'off ~-h~ ~: r.~~nt-Pr ...r' ft~ard oP`Supervisors shal,'by resoluton,;< ~egui~tivns and policies>~entitled "Design aT 'or 'sanitary''sewer Faci'lities' which shall'"f '3~is.' manual shall include, ,, inter a~.ia, stone .n~plementation of thee: various sections of t~ athsr pGl.ioies, criteria; standards and regi yrovisic~ns a~ the-sewer and sewage disposal he force of: for the apter and `ina ns ter !mpl'em once. nothing contained herein: shail,;,prevent the $nard'fra~t cctinszdering and adopting amend~aents to>~ such manual at ~n~ ti~ae .~'k is deemed appropriate. (Code 1971, § 16-3) sec. 18-32. Inspections. The e:~e}~ee~~ utility diYectar >or his duly authorized representatives shall inspect all work and materials necessary for the completion of the work under contract and the contractor shall furnish him and his inspectors with all needed facilities for the carrying out of such inspection. (Code 1971, § 16-4) e9 sn~~.. ~., ~_; ...~.e,~.~e ~d~re~~--~-q~ae~e-~-~ ~ ee~~- rF- see-~e-3;: Bee.l18 33.`Contractor responsible for safety of public. The contractor shall bear full responsibility for safety of October 24, 1995 ~~~ ~~P---~i~e2~"cir-9 ~"rrcrsi~re~~-ei~cd~oT~aze~=riz-udb-crrr~a--~o r~zrr9r~re~~ ' r -'~ ' e~--e•€-~~e-e~g~ree~ r.Ti. _ ... _ ,.. ~ ~-i9-e3~t~9 ~Ft~e~°dccs ~ ~-9irzri'rs'~., ~r~nr9;o'~ecc~-Ya-'s~r-oR'' `~rz =-~9 r e,.-. ~ .. a _ . ..'~~1 e -~}t~e-~a-~'a~-r~~i a-~~~2- rP .i ,il'I, r ' L t.. ~-~'e'~~'e-~-~ 1.. L. ~ ~ 1. ~ L. ~ ~ L.. e-~e~r~~ ~~~=~9~Tp e s~...~u=~--~Q~nea,g ~~... ~.~e~ -e€-~~e-~e~re~- e~l~~22 e-~~a~~r~3 ~~ee-~-e~r~~~Tee~~ta~e-~; t~re~-~e-~~p e ~39i°9~~~2~o~~a~~9e~-~;~~i9'~~9'6~-~ - ~ ° r L ~" r Lt. a • L u ~r p ei ~--r ~9 r - ~.-r i'c ~r , a~~a-•9'r-~rr~- . u's'vc'rr-ity r _ October 24, 1995 73 5 -~~eifrs9za~a~tri rrv-~~-i~tti~~-3~~e~~HS~ec~9'....rra-r.'z--r~'rer'o~e-zinire-6$ei`i--Ei~E~-3 r ~s"i~e~~e--~~e-~9}}j9-~~-9 e"sPe~'~e~t3~ -(-~o~e-~9-~~~1-6-1-x} ~a~p~eteel~ee~e~r-e€-p~}~e-~A~~c-1-e~e~-~~-gin Seas. 18~*34 !- i8-60. Reserved. 2. That these amendments, additions, and reenactments shall be in full force and effect from and after November 1, 1995. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 102495-6 ADOPTING A MANUAL OF REGULATIONS AND POLICIES ENTITLED "DESIGN AND CONSTRUCTION STANDARDS FOR SANITARY SERER FACILITIES" WHEREAS, Roanoke County be clarification for these facilities, Engineering and I Article II, Sewer Disposal; and in order to insure that all sewer facilities in of a consistent quality and in order to provide review, construction and inspection services of the Utility Department and the Department of nspections, have suggested certain amendments to Construction, of Chapter 18, Sewers and Sewage WHEREAS, the amendments include adoption by resolution of a manual entitled "Design and Construction Standards for Sanitary Sewer October 24, 1995 7~~ Bullen, at-large member, N:7o recently resigned. Supervisor Eddy asked for additional time to receive other nominations since this was an at- large appointment. Chairman Minnix advised that he would hold the nominations open until the next meeting. 3. Organ Donation and Tissue Transplantation Commission. :Supervisor Minnix nominated Mary Allen to serve an initial one year term. #. Library Board Supervisor Kohinke asked that the supervisor-elect from the Catawba District be made aware of this appointment at the appropriate time. IN RE: CONSENT AGENDA R-102495-7 Supervisor Nickens moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None Supervisor Eddy asked that Item 1 reflect that the minutes of the September 25, 1995 meeting are for the joint meeting with the Town of Vinton. RESOLIITION 102495-7 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke - October 24, 1995 7~(~ I the daily mileage has been reduced 30%. (2) He asked for the status of the adoption of a model BPOL ordinance. Mr. Mahoney responded that he will have the first reading of the ordinance on November 21, 1995. (3) He asked for the status of the Staff Retreat which was held October 20, 1995 at Camp Roanoke. :4r. Hodge advised that the retreat was very successful and that he will give a report to the Board. (4) He advised that Chairman Minnix wrote a letter to Senator Robb thanking him for his efforts to include Roanoke County in the Appalachian Regional Commission (ARC), and advising that Roanoke County will renew its request to be included in the ARC in the future. (5) He advised that he sent a copy of an article in the Readers's Digest about cheating in high schools to Dr. Gordon and Mr. Canada and was advised that cheating is not a big problem here, and that the Roanoke County Education Association (RCEA) is conducting a survey on this subject. (6) He asked about the status of the study of water and sewer rates. Mr. Hodge advised that there will be a report or a work session at the November 21, 1995 meeting. (7) He advised that Supervisors Minnix, Johnson, and he were present at the School Board meeting last night to hear the consultant's report on the southwest County schools situation and suggested that one or more joint meeting should be held with the School Board about funding. Supervisor Nickens: (1) He advised that he was also at the School Board meeting last night. (2) He asked about the status of the approval of the Health Department's budget for the current year. October 24, 1995 741 Urban Partnership and ways to express their concern at the Virginia Association of Counties Conference about Urban Partnership decisions. He advised that he and Mr. Hodge will meet with the County Administrator and Chair of Bedford County on October 25, 1995, and at 10 a.m., on October 25, 1995, he and Supervisor Johnson will meet with Mayor Bowers and representatives of the City of Roanoke to discuss areas of mutual concern. Supervisor Nickens: (1) He asked about the status of the letter that the Board directed be sent to General Assembly incumbents and candidates for election asking for their stand on Urban Partnership. There was no consensus that this direction had been given by the Board. Supervisor Nickens asked that the Deputy Clerk research the records and advise him when this direction was given. (At the work session on rollovers, Supervisor Nickens advised that this direction was not given at a public meeting of the Board but was made in a meeting with staff.) IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Items #10 and #11. The motion carried by a unanimous voice vote. 1. General Fund Unap propriated Balance 2. Capital Fund Unap propriated Balance 3. Board Conting ency Fund October 24, 1995 743 IN RE: EXECUTIVE SESSION At 5:30 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (5) to discuss the location of a prospective business or industry. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: W©RR SESSION 1. Rollover of Departmental Savings from the fiscal year ended June 30, 1995 At 6:10 p.m., the Board returned from Executive Session and began the work session. The work session was conducted by Diane Hyatt, Brent Robertson, and Mr. Hodge. Supervisor Nickens suggested that all non-capital items be removed from the rollover list and that all add back items be prioritized by the Board. It was the consensus of the Board that this item be brought back to the Board for further discussion and action after the evening session. IN RE: RECESS At 6:55 p.m., Chairman Minnix declared a five minute recess. October 2-~, 1995 745 IN RE: PIIBLIC HEARING AND SECOND READING OF ORDINANCES At the request of Ms. Etzler, petitioner, Chairman Minnix received Board consensus to have the public hearing for the special use permit for a private kennel heard as the first item instead of the fourth item. Chairman Minnix introduced Tommy Joe William, leader, and members of Boy Scout Troop 149 who were present and working on their community merit badges. 1. Ordinance authorizing a Special Use Permit to operate a private kennel, located at 4613 Bonsack Road, Hollins Magisterial District, upon the petition of Donna Etzler. (Terry Harrington, Planning and Zoning Director) 0-102495-9 Mr. Harrington advised that this is a petition for a special use permit to operate a private kennel in an R-1, residential district, and that the Planning Commission recommended approval with the condition that the number of dogs shall be limited to five. Supervisor Johnson moved to adopt the special use permit with the condition added that staff shall make an administrative review after twelve months and report back to the Board of Supervisors. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix October 24, 1995 747 2. Ordinance to rezone 38.22 acres from R-1, single family to PRD, planned residential development to construct residential homes, located at Mountain View Road and Laurel Glen Lane, north of the Blue Ridge Parkway, Vinton Magisterial District, upon the petition of Aolf Creek Inc. (Janet Scheid, Planning and Zoning) 0-102495-10 Ms. Scheid gave a summary of the project history and advised that the proffered conditions are contained in the notebook marked Exhibit "A". She advised that the proposed development is comprised of five residential neighborhoods; one area consisting of 37 traditional single family residences; three areas consisting of 49 village homes; and one area consisting of 19 townhomes or deckhomes. No commercial uses or apartments are being proposed. Public utilities are proposed to be provided by the Town of Vinton with the proposed sewer line crossing the Blue Ridge Parkway. An analysis of environmental impacts has been conducted and no significant impacts were found. The goal for this development is to be a compatible adjacent use to the Blue Ridge Parkway, and the Preliminary Master Plan represents a cumulative, cooperative effort, over the last nine months, between the developer, the County, the Blue Ridge Parkway and other groups interested in the preservation of the Parkway. Almost five acres of this parcel that are in critical Blue Ridge Parkway October 24, 1995 749 held October 24, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 3, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 38.22 acres, as described herein, and located at Mountain View Road and Laurel Glen Lane, north of the Blue Ridge Parkway, (Tax Map Number 50.04-3-73) in the Vinton Magisterial District, is hereby changed from the zoning classification of R-l, Low Density Residential District, to the zoning classification of PRD, Planned Residential Development District. 2. That this action is taken upon the application of Wolf Creek, Inc. 3. That the owner of the property, Wallace P. Muse on behalf of the Estate of Frank Muse, and the developer, Wolf Creek, Inc., have voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the attached Exhibit A entitled "A Rezoning Application: Planning and Design Documents for Wolf Creek Planned Community, County of Roanoke, Virginia, Roanoke County's First Planned Residential Development (PRD), Wolf Creek, Inc., Owner & Developer, Hill Studio, P.C., Planner & Landscape Architect, June 23, 1995, Updated September 13, 1995, September 29, 1995, and October 17, 1995" which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. 4. That said real estate is more fully described as follows: BEGINNING at corner #1, said point located on the northerly right-of-way of Virginia Secondary Route X651, said point also being the southeasterly corner of Lot 1, Section 7, Falling Creek Estates (PB 12, page 170); thence leaving Route #651 and with Section 7, Falling Creek Estates, N. 14 deg. 41' S2" E. 1043.04 feet to corner #2, said point located on the southerly boundary of Section 3, Falling Creek Estates (PB 9, page 71); thence continuing with Section 3, Falling Creek Estates, N. 67 deg. 14' 20" E. 779.21 feet to corner #3, said point located on the westerly October 24, 1995 751 I 3. Ordinance authorizing a Special Use Permit to allow an accessory apartment, located at 5757 Grandin Road Extension, Windsor Hills Magisterial District, upon the petition of Jane Allison Parker. (Terry Harrington, Planning and Zoning Director) 0-102495-11 Mr. Harrington advised that this is a request for a special use permit to construct an accessory apartment attached to a single family dwelling and is consistent with the development designation of the Comprehensive Plan. The Planning Commission recommended approval. There was no discussion and no citizens requesting to speak on this issue. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None ORDINANCE 102495-11 GRANTING A SPECIAL USE PERMIT TO JANE ALLISON PARKER TO ALLOW AN ACCESSORY APARTMENT LOCATED AT 5757 GRANDIN ROAD (TA% MAP NO. 66.04-1-11), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Jane Allison Parker has filed a petition to establish an accessory apartment located at 5757 Grandin Road, Tax Map No. 66.04-1-11, in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 3, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 26, 1995; October 24, 1995 753 through window. The proposal is to remodel the space previously occupied by a Super-X pharmacy with approximately 4,000 square feet for the proposed restaurant and indoor playplace and 1,000 square feet, which is the current loading dock area, converted into the drive-through. The company plans an innovative drive-through design which routes the vehicles through the building at the loading dock area and will use an employee to take orders at the drive-through menu board rather than a remote speaker phone to eliminate noise. The Planning Commission recommended approval of the special use permit with seven conditions. Ms. Maryellen Goodlatte, attorney representing McDonald's, spoke in support of approving the special use permit and introduced Mike Grim, owner of seven McDonald's, and Jeff Baker, engineer. Mr. Ed Natt, attorney representing Charles Line, President of Tech-Line, Inc., owner of the Oak Grove Plaza, advised that the owner and most of the tenants were in support of the special use permit because adding a base tenant such as McDonald's would improve the shopping center, attract other tenants, and the owner could borrow money to make other needed improvements. The following citizens spoke concerning the special use permit: 1. Richard R. Sayers, P. 0. Box 404, Roanoke, VA 24003, attorney for Oak Grove Office Park, spoke in opposition because of traffic concerns. - __ October 24, 1995 r1 ~ ~ I Ms. Goodlatte, Mike Grim, and Jeff Baker addressed the community concerns about increased traffic and advised that stacking for the drive-through would not interfere with traffic in the shopping center and Carriage Drive. Supervisor Eddy advised that he was concerned about the lack of assurance that the owner would improve the shopping center; that the economy of the owner should not be considered in land use issues; that traffic would be increased; and .that a precedent might be established by approval for other fast food restaurants along that portion of Route 419. Supervisor Eddy moved to deny the special use permit with conditions. The motion was defeated by the following recorded vote: AYES: Supervisors Eddy, Minnix NAYS: Supervisors Johnson, Kohinke, Nickens Supervisor Nickens advised that while he shared some of Supervisor Eddy's concerns, particularly about traffic, he felt that the special use permit should be approved since VDOT has no concerns about the location, use or design of the drive-through window. However, since traffic is of such major concern in the neighborhood, he suggested that a neighborhood study of the traffic could be done either by VDOT or the County. He reported that he had visited all of the other McDonald's in the area and was very impressed with their method of operation. Supervisor Nickens moved to adopt the ordinance with October 24, 1995 r1 C7 property line, nor shall it cast any glare on adjacent streets or surrounding properties. d) Speed bumps, designed to slow traffic within the center, shall be installed within the main shopping center traffic aisle, which is adjacent to and parallel to the building. e) Directional signage and/or a railing shall be installed at the end of the sidewalk in front of the proposed restaurant, notifying pedestrians to exercise caution as they approach the exit of the drive-through facility. Additional signs shall be installed cautioning users of the drive-through to watch for pedestrians. f) A planted landscape strip shall be installed along Carriage Lane separating the drive-thru from Carriage Lane. g) Screening and buffering shall be provided where necessary to ensure that headlight glare from vehicles using the drive-thru does not affect area property owners or vehicles using Hackney Lane or Carriage Lane. On motion of Supervisor Nickens to adopt the ordinance and grant the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens NAYS: Supervisors Eddy, Minnix 5. Ordinance authorizin a S ecial Use Permit to construct a convenience store with a fast food restaurant, located at the intersection of Williamson Road and Summer View Drive Hollins Ma isterial District u on the etition of Jones & Jones Associates. (Terry Harrington, Planning and Zoning Director 0-102495-13 Mr. Harrington advised that this is a request for a special October 24, 1995 NAYS: None Supervisor Johnson requested that staff check with the Virginia Department of Transportation about installing a stop sign on the eastern side of the bridge. ORDINANCE 102495-13 GRANTING A SPECIAL USE PERMIT TO JONES & JONES ASSOCIATES TO CONSTRUCT A CONVENIENCE STORE WITH A FAST FOOD RESTAURANT LOCATED AT THE INTERSECTION OF WILLIAMSON ROAD AND SUMMER VIEW DRIVE (TA% MAP NO. 28.05-1-9), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Jones & Jones Associates has filed a petition to construct a convenience store with a fast food restaurant located at the intersection of Williamson Road and Summer View Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 3, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 26, 1995; the second reading and public hearing on this matter was held on October 24, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to construct a convenience store with a fast food restaurant located at the intersection of Williamson Road and Summer View Drive (Tax Map No. 28.05-1-9) Hollins Magisterial District is substantially October 24, 1995 r'1~ 1 In recognition of efforts of staff responsible for year ending savings, Supervisor Nickens moved to approve the resolution authorizing the rollover request of $953,716. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None Supervisor Nickens suggested that in the future any rollover dollars should be reserved for non-recurring capital items. It was the consensus of the board that this subject should be discussed at a future Board Retreat. RESOLIITION 102495-14 AUTHORIZING THE EXPENDITURE OF DEPARTMENTAL 3AVINGB FROM FISCAL YEAR 1994-95 FOR CERTAIN DESIGNATED PROJECTS WHEREAS, County departments have delayed the implementation of certain projects and have conserved money to assure the future availability of these funds; and WHEREAS, these departmental savings have been designated as roll-over budget entries in previous years; and WHEREAS, these departmental savings total $1,395,304; and WHEREAS, it is recommended that certain departmental projects, including only non-personnel and non-recurring expenditure items, be funded from these departmental savings. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the following list of projects totaling $953,716 October 24, 1995 rl~~ ..uunry or rcoanoice Rollover Appropriation FY1994-95 to FY1995-96 Department Request mployee Benefits 13,161 1.918 25.000 1, 762 Description ?T funds fcr ~2 `tours,-rieetc-Development Sernces. This actlon would cro+nde greater customer service c': providing oacicup personnei duhng vacatlon and side leave absences cf FT sta~ and would provide administrative support to existing staff. diustment fcr state c~pdet: shared salary costs: Extension Service. Blue Ridger'way-Carton Abbott - Planrnng and Zoning ?ersonnei cranoe late :n budget process -Youth Haven II police Department: Uniform 130.450 ?urchase 6 carrot ven~c:es and related eduioment to replace units with mneage in excess ~f 100.000 ..Tries. ~ -.as are currently averaging approx. 2000 miles der month. Cost is 521,000/ur„t. =ire and Rescue: Administration 6.000 Office modrficapons to slow adequate working conditions for Vounteer C;,ondinatar and additional rare Inspector approved in FY95-96 budget. 6.000 Parxing lot improvements at Safety Center, snares cost with Police and General Svcs to improve lot surface and to correct drainage problems. 2.963 Complete oroiects at Sation 3 (renovation) Operations 25,000 Additonai funding of card ALS personnei a,500 ~ieoiacement pf Gas Detectors (2) 68.000 Replacement pf staff verticies that have rn excess of 120.000 miles. 2 fourwheel drive Blazers iwitn relates emergency equipment) at 529.000/unit. Also. 510.000 would be used to hero with funding for the replacement of a 1971 utility vehicle at Read Mountain station if Botetourt agrees to provide the same level of funding. Ong and Inspect Engineehng 6.000 Outside vendor for support of AUTOCAD -MIS recommendation due to staffing limitatlons and complexity of software. 48.000 Casts of utility relocation for Rural Addition Projects - Bushdate. Camney i_ane. Chester Dr. and Homeland Hill subdivision. Inspections 4,415 Begin phase it - Automatlon of Inspectlon process (Bldg Dept.); this proleawould allow fir inspectlons and inspectors by way of telephone and would speed uo ifie process significanw. This system could be expanded for the Treasurer to imoiement an automated payment system in the future. 8,000 Upgrade G1S server to adequately handle increasing database as GIS system continues to expand caoabiiitles. General Services: Solid`Naste 16,500 8uildtitg Maint. 20.000 20.000 23,500 8,500 5,116 Overhaul hydraulics on bandit #869 Carpet - a19 Library Paving, drainage and sealing rear parking area -Safety Center Additional paving drainage at Sernce Center /Yndow replacement-Service Center (teaks on voting machines) HVAC replacement CJr Brambleton Center (chiller) These maintenance projects were scheduled for FY94-95, but were deferred due to budgetary uncertainties of the department. 107,019 Upgrade telepnone systems in Roanoke County Courthouse. Service Center. and Public Safety Center. Cun-ent systems at all locations are oosolete and repair parts are difficu : to ootain. Current functionality of existing systems are minimal and failures occur on a regular oasis at all locations. The judges have requested a new system on three oc~sions. Significant savings would be realized by bidding ail three systems as aresentea. - October 24, 1995 ~7~G I (2) That the sum of $441,588 be returned to the fund balance to be identified as the FY 1994-95 year end surplus. On motion of Supervisor Pickens to adopt the resolution, and carried by the following recorded vote: AYES: .Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: £%ECIITIPE SESSION At 9:55 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (3) discussion or consideration of the condition, acquisition or use of real property for public purposes, Salem Bank & Trust Company; (3) disposition of publicly held real estate, access road on Shelor property; (7) for consultation with legal counsel to discuss actual or potential litigation or other legal matters, annexation; and (1) personnel issue. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF E%ECIITIPE SESSION R-102495-15 At 10:57 p.m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: October 24, 1995 Supervisor Kohinke left the meeting at 10:59 p.m. IN RE: WORK SESSION 1. Quarterly Financial Review Diane Hyatt and Brent Robertson briefly went over the quarterly financial report. Supervisor Johnson asked that a breakdown on negative numbers be given on future reports. Ms. Hyatt advised the unappropriated general fund balance report will be updated each quarter. There was discussion about whether or not to make adjustments at this time as indicated by this report but the consensus of the Board was to make adjustments after the six months report is received. IN RE: OTHER BIISINE88 Supervisor Nickens requested that an item be placed on a future agenda concerning the discussions held with the Town of Vinton about the use of coal combustion byproduct (CCB) ash in a previous rezoning and the County's willingness to provide water in the event of any contamination from the ash. IN RE: ADJOIIRNMENT Mr. Mahoney advised that, the Board could adjourn to November 9, 1995, at 4:30 p.m., to attend a Fifth Planning District Commission Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 November 21, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, and the only regularly scheduled meeting of the month of November, 1995. IN RE: CALL TO ORDER Chairman :4innix called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: Supervisor Lee B. Eddy STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES i= October 1, X979 as a laborer in the Building Maintenance Division of the General Services Department; and WHEREAS, Mr. Reynolds has also served as Grounds Maintenance tlorker in the General Services Department and Parks Maintenance Worker in the Parks and Recreation Department; and WHEREAS, Mr. Reynolds has exemplified the true spirit of dedication to the Parks and Recreation mission and set a standard for others to follow; and WHEREAS, Mr. Reynolds, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CECIL C. REYNOLDS, JR. for over fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 2. Resolution of Appreciation upon the retirement of i= NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT S. LAMB for over thirty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 3. Recognition of Howard D the Parks and Recreation Mr. Bullen was not present. Supervisor Johnson moved to The motion carried by the following rec~ AYES: Supervisors Johnson, Kohinke, NAYS: None ABSENT: Supervisor Eddy Bullen for his service on _Advisory Commission approve the recognition. ~rded vote: Nickens, Minnix 4. Resolution of Congratulations to the Roanoke County Public Library upon its 50th Anniversary R-112195-3 its patrons through a diverse collection, access to electronic databases and other online resources; and WHEREAS, the Roanoke County Public Library has, throughout its fifty-year history, emphasized a positive and respansive approach to customer service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and all the citizens who have benefitted through the years, extend its appreciation and congratulations to the ROANOKE COUNTY PUBLIC LIBRARY on the celebration of its 50th anniversary; and FURTHER, the Board of Supervisors does extend its best wishes for another fifty years of service to the community, and urges all citizens to reaffirm their commitment to the Roanoke County Public Library. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 5. Resolution of Congratulations to County Administrator Elmer Hodge upon his 10th anniversary with Roanoke County R-112195-4 i= Spring Hollow Reservoir were begun and completed ~:nder Mr. Hodges leadership; and WHEREAS, during the past ten years, Mr. Hodge has continuously exhibited the necessary qualities to direct the administration of the County of Roanoke as it approaches the beginning of the 21st century. NOW, THEREFORE, BE IT RESOLVED that the 3oard of Supervisors of the County of Roanoke, Virginia, offers its sincere congratulations to ELMER C. HODGE, JR. upon his 10th Anniversary as Administrator for the County of Roanoke; and FURTHER, the Board of Supervisors expresses its appreciation to Mr. Hodge for his many contributions in enhancing the quality of life for the citizens of the County of Roanoke, Virginia. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy IN RE: BRIEFINGS 1. Briefing on the Visioning Process (Janet Scheid, Plannin and Zonin The briefing was presented by Janet Scheid, Planner. She explained that the visioning process began in January 1995 i = -- A-112195-5 Mr. Hodge reported that Roanoke City will be losing considerable federal funding for t'.:e Valley Metro system over the next several years. As a result trey are pursuing other methods of funding to continue the syste-:. Roanoke City Mayor David Bowers has requested that Roanoke county, the Town of Vinton and City of Salem consider forming a _ransportation District, which wold provide for an assessment of additional taxes up to 2% on each gallon of gasoline sold in the participating localities. It is estimated that $485,000 could be generated from this tax in the County. However, it must be offset by a reduction in other local taxes. Mr. Hodge recommended that the Board authorize the Chairman to appoint the appropriate County officials to meet with similar Roanoke City officials and bring back a proposed agreement. The Board members were generally supportive of going forward with discussions provided t:~at the funds. could be used to reduce other taxes and that the County would keep their portion of the taxes that were generated. Supervisor Kohinke moved that Chairman Minnix appoint County officials to meet with Roanoke City officials to discuss the issue further. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None I = November 21, 1995 ~o-t I Economic Development Director) A-112195-7 Mr. Cubala reported that the Hanging Rock Battlefield and Railway Preservation Foundation was recently awarded $549,300 by the Virginia Department of Transportation to construct the Roanoke Valle:r's first greenway between the Flanging Rock area and City of Salem. The grant did not provide sufficient funding to implement the entire plan and the Foundation is requesting funding from the County, Salem, and local organizations for contributions to assist in completing an ISTEA application for 1996. The Ccunty's portion is $2,500 which is available in the Economic Development Public-Private Partnership fund. Mr. David Robbins from the Foundation was present and described the plans for Phases I and II. Supervisor Kohinke moved to appropriate $2,500 funding from the public-private partnership fund for the grant application. I'he motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 4. Rectuest for appropriation of $2,500 from Public Private Partnershi Funds for the Archer Shooter's Association Virginia Championship iJoyice Waugh, Economic Development Specialist) AYES: Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 1. An ordinance authorizing a Special Use Permit to construct a commercial dog kennel, located at 10420 Ivy Ridge Road, Windsor Hills Magisterial District, upon the petition of Richard Mark Jones 2. An ordinance authorizing a Special Use Permit to operate a private horse stable, located at 4100 Barley Drive, Catawba Magisterial District, upon the petition of Jeffrey D Shupe 3. An ordinance authorizin a S ecial Use Permit to allow expansion of Northside Middle School, located at 6810 Northside High School Road, Catawba Magisterial District, upon the petition of the Roanoke County School Board 4. An ordinance to rezone 32.7 acres from R-1 to AG-1 to permit commercial agricultural uses, located east of Carson Road and west of the NS Railroad Hollins Magisterial District, upon the petition of Industrial Development Authority (Ray Cox) 5. An ordinance to rezone 11.47 acres from R-3 to C-2 to allow commercial uses, located on the west side of Ogden Road at the terminus of Leslie Lane, north of NS Railroad tracks, Cave Spring Magisterial District, upon the petition of Industrial Development Authority (Angie Laing). 6. An ordinance to rezone 6.7 acres from R-3 to C-2 to allow commercial uses located on the west side of Ogden Road, north of the NS Railroad tracks. Cave Spring Magisterial District, upon the petition of Industrial Development Authori~ (Stranna Arthur) IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting sections of Cha ter 11 Massa a Parlors of the Roanoke Count 1= and set the second reading for December 12, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 2. Ordinance authorizing the acquisition of necessary easements for property to construct the North Transmission Line (Gary Robertson, Utility Director) There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for December 12, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 3. Ordinance authorizing conveyance of easements to Appalachian Power Company for underground and overhead electric service across ro ert off Sugar Loaf Mountain Road (Paul Mahoney, County Attorney) Mr. Mahoney advised this ordinance would authorize Supervisor Nickens moved to approve the first reading and set the second reading for December 12, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy IN RE: SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition of necessary easements to construct the Fort Lewis Sewer Submain. Gar Robertson Director Utilit 0-112195-9 Mr. Robertson reported that the Fort Lewis Sewer Sanitary Submain project is being constructed as part of the repair and replacement program. In order to complete the project, it is necessary to acquire certain easements. There were no citizens to speak on this ordinance. Supervisor Kohinke moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, ;lickens, Minnix NAYS: None ABSENT: Supervisor Eddy ORDINANCE 112195-9 FOR AUTHORIZATION TO ACQUIRE NECESSARY WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE FORT LEWIS SEWER SUBMAIN 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Sewer Repair and Replacement Fund; and 4. That the County Administrator is hereby authorized ~o execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be ~n forr approved by the County Attorney. On motion of Supervisor Kohinke to adopt the ordinance, 3nu carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix ~1AYS: None 'iBSENT: Supervisor Eddy APPOINTMENTS 1. Blue Ridge Community Services Chairman Minnix asked Ms. Allen, Clerk to the Board, to :ontact Mr. J. William Pistner and Ms. Cheri Hartman and ?etermine their willingness to serve another term. 2. Parks and Recreation Advisory Commission Supervisor Nickens nominated Robert Cookston to serve :hE unexpired three-year term of Howard Bullen. This term will :xpire June 30, 1996. ~ I 2. Confirmation of committee appointments to the Industrial Development Authority and the Organ Donation and Tissue Transplantation Commission. 3. Resolution of Appreciation upon the retirement of Robert J. Walawski. 4. Adoption of Resolution supporting the establishment of the Regional Community Criminal Justice Board. 5. Request for transfer of $5,000 from Courthouse Maintenance Funds to the General Services Department to install a new Courthouse security locking system. 6. Donation of a 7.5 foot drainage easement on property of Flora May Clay Elkins on Bunker Hill Drive to the Board of Supervisors. 7. Request for acceptance of Monet Drive and Chagall Circle in the Gardens of Cotton Hill, Section 1, into VDOT Secondary Road System. 8. Request for acceptance of Stonemill Drive and Millwheel Drive, Woodbridge Section 8 and 14 into the VDOT Secondary System. 9. Resolution authorizing an audit of Cox Communications, Inc. on behalf of the Roanoke Valley Regional Cable Television Committee and providing funding. 10. Ratification of appointments to the Community Policy and Management Team. 11. Request to execute an agreement for a stormwater management facility at Valley Techpark. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent i= RESOLUTION 112195-10.c ESTABLISHING BY JOINT ACTION OF THE BOARDS OF SUPERVISORS OF THE COUNTIES OF ALLEGHANY, BATH, BOTETOURT, CRAIG, ROANORE AND ROCKBRIDGE, AND THE COUNCILS OF THE CITIES OF BUENA VISTA, CLIFTON FORGE, COVINGTON, LEXINGTON, ROANORE, AND SALEM, THE COURT- COMMUNITY CORRECTIONS REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD. WHEREAS, the Virginia General Assembly has adopted legislation titled the Comprehensive Community-Corrections Act for Local-Responsible Offenders (§53.1-180 et.sea of the Code of Virginia) and the Pretrial Services Act (§19.2-152.2 et. sea. of the Code of Virginia), both of which were effective July 1, 1995; and, WHEREAS, the Virginia General Assembly has previously enacted the Virginia Alcohol Safety Action Program (§18.2-271.1 et. sea. of the Code of Virginia); and, WHEREAS, the Comprehensive Community Corrections Act for Local-Responsible Offenders, the Pretrial Services Act, and the Virginia Alcohol Safety Action Program require the appointment of representatives in establishing a Board to administer the programs; and, WHEREAS, the Code of Virginia requires the localities to submit a Community-based Corrections Plan to the Department of Corrections in order to receive reimbursement for eligible costs of jail construction; and, WHEREAS, the Comprehensive Community Corrections Act for Local-Responsible Offenders and the Pretrial Services Act both mandate that any locality required to submit a Community- based Corrections Plan is further required to establish Community Corrections Programs and Pretrial Services Programs; and, WHEREAS, the Court-Community Corrections Program has provided the criminal justice systems within these localities with sentencing alternatives for certain non-violent felons and misdemeanors since July of 1980; and, WHEREAS, the establishment of a multi-jurisdictional Court-Community Corrections Regional Community Criminal Justice Board will result in a reduction in the program's administrative costs, enhanced funding priorities, the continuation of cost- beneficial dispositional alternatives to the judicial system, increased input of criminal justice professionals within program strategies, without increasing the threat to public safety; and ~_ November 21, 199 r7nC f. one Chief of Police designated by mutual agreement of those serving within the jurisdiction of the Regional Board; g. the Sheriff of the County of Alleghany; h. the Sheriff of the County of Botetourt; i. the Sheriff of the County of Roanoke; j. the Sheriff of the City of Roanoke; k. the Jail Superintendent of the Rockbridge Regional Jail; 1. the Public Defender cf the City of Roanoke; m. one defense attorney practicing criminal law and recommended by the Roanoke City Bar Association; n. one member of local education from the Twenty-third Judicial Circuit and District; o. one member of local education from the Twenty-fifth Judicial Circuit and District; p. one member of a Community Services Board serving the Twenty-third Judicial Circuit and District; q. one member selected by agreement of the Community Services Boards serving the Twenty- fifth Judicial Circuit and District; r. one member representing the Department of Social Services serving the Twenty-third Judicial Circuit and District; s. one General District Court Clerk designated by mutual agreement of the clerks serving the Twenty-third and Twenty-fifth Judicial Districts; and, t. one representative designated by the fiscal agent of the Regional Board. 5. That the Court-Community Corrections Regional Board shall have those powers and duties November 21, 1995 ~1 pr7 I RESOLUTION 112195-10.q REQUESTING ACCEPTANCE OF STONEMILL DRIVE AND MILLWHEEL DRIVE, "WOODBRIDGE," SECTION 8 AND 14, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson Kohinke Nickens Minnix Nays: None Absent: Supervisor Eddy RESOLUTION 112195-10.h AUTHORIZING AN AUDIT OF COX COMMUNICATIONS, INC. ON BEHALF OF THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AND PROVIDING FUNDING WHEREAS, the County of Roanoke, Virginia ("County") is the Grantor of a Cable TV Franchise Agreement ("Agreement") entered into on May 1, 1991, by and between the County and Cox Cable Roanoke, Inc. [now Cox Communications, Inc.] ("Grantee"); and _ ~ November 21, 1995 7~0 the Industrial Development Authority of Roanoke County desire to enter into an :.gree:~:ent to provide for the construction and future maintenance cf the storm :•~ater management facility at Valley TechPark. BE IT RESOL:'ED, By the Board of Supervisors of Roanoke County, Virginia: 1. That the County Administrator is authorized to execute on behalf of the Boar of Supervisors of Roanoke County an Agreement ;•rith the Industrial Development Authority of Roanoke County (the "P.uthority") for the construction and future maintenance of the storm water management facility at Valley TechPark, all upon fcrm approved by the County Attorney. 2. That the County Administrator is hereby directed to include in the budgets for the Authority for FY 1996-97 and all future years sufficient sums for the maintenance of said facilities. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, rdickens, Minnix NAYS: None ABSENT: Supervisor Eddy IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens• (1) He received a copy of Mr. Mahoney's memorandum to Commissioner of the Revenue G•~ayne Compton regarding state enforcement of Bingo and Raffle Permits and requested a brief work session on the impact. He suggested that this issue be considered for the County's legislative program. (2) He advised that he agreed with Supervisor Eddy's memorandum to delete some localities in the next salary survey locations and suggested a brief work session on the issue. (3) He asked that potential litigation be added to the Executive Session. Suuervisor Johnson• (1) He announced that he was a November 21, 1995 Q(~~ surplus funds in the School Budget are appropriated to the School Capital Fund. 8. Bond Projects Status Report 9. Report from Treasurer on Judicial Sale Treasurer Alfred C. Anderson presented the report. 10. Financial Statement and Supplementary Schedule (Audit) of the Industrial Development Authority of Roanoke Count for Fiscal Year 1994-95. 11. Report on the Virginia Retirement System (VRS) Rate Increase for 1996-98 Biennium. IN RE: RECESS Chairman Minnix declared a five-minute recess at 5:10 p.m. IN RE: WORK SESSION The Board reconvened for work session at 5:35 p.m. 1. Review of Water and Sewer Rate Structure (Diane Hyatt, Finance Director) Ms. Hyatt advised that consultants Draper Aden have reviewed alternative ways to structure the County water and sewer rates to address complaints from citizens. They limited the selection to six alternatives none of which met all of the County goals which were: (1) address complaints from low consumption customers; and (2) address the complaints related to customers i I- ~lovember 21, 1995 Q(~Z because of the savings, funding for the Risk :~anagement Department budget in t::e next fiscal •,-ear can be .educed by $300, Ot)0. It was the consensus of the Board to reduce the budget for Risk Management by $300,000 in the 1996/97 budget. IN RE: EXECUTIVE SESSION a 6:45 p.m., Supervisor Johnson moved to go into Executive Session pursuant to pursuant ~o the Code of Virginia Section 2.1-344 A (3) discussion or consideration of the condition, acquisition, or use of real property for public purposes; and (7) Potential Litigation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, T,ickens, Minnix NAYS: done ABSENT: Supervisor Eddy IN RE: CERTIFICATION OF EXECUTIVE SESSION R-112195-11 At 7:03 p.m., Supervisor Johnson moved to return to Open Session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy _ i~lovember 21, 199 Q(` C ABSENT: Supervisor Eddy IN RE: FROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Eugene S. Grubb, Parks & Recreation Department R-112195-12 Chairman 'innix presented the resolution ~o Mr. Grubb. Supervisor Kohinke moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, dickens, Minnix NAYS: None ABSENT: Supervisor Eddy RESOLUTION 112195-12 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO EUGENE S. GRUBB FOR OVER THIRTY-THREE YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, °ugene S. Grubb was first employed on August 22, 1962 as Maintenance Foreman I in the Building Maintenance Division of the General Services Department; and WHEREAS, Mr. Grubb has also served as Parks Maintenance Foreman in the Grounds Maintenance Division of the Parks and Recreatior. Department; and WHEREAS, '-!r. Grubb has exemplified the true spirit of dedication to the Parks and Recreation mission and set a standard for others to follow; and WHEREAS, Mr. Grubb, through his employment with No~~ember 21 1995 RESOLUTION 112195-13 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO HERMAN D. FIELDER FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Herman D. Fielder was first employed on July 1, 1980, as a Corrections Office in the Sheriff's Office; and WHEREAS, Mr. Fielder has also served as Deputy Sheriff-Corrections Officer; and. Jail Maintenance Deputy; and WHEREAS, Mr. Fielder ~~~as awakened many times in the middle of the night to make repairs and keep the jail facility in operation without complaining ~r expectation of gratuities for his services; and WHEREAS, Mr. Fielder, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HERMAN D. FIELDER _`or fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of supervisor Kohinke to adopt the resolution, and carried by the rollowing recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy = November 21, 1995 Q(~~ Improvement Ordinance 112288-7; lb) approve the design construction and maintenance standards for acceptance of storm water management facilities in single-family residential subdivisions; and (c) appropriate the sum of $40,000 from the Board Contingency Fund for the purpose of hiring personnel and acquiring equipment in preparation for the implementation of this program beginning July 1, 1996. In response to questions from the Board members, Mr. Mahoney advised that the fee would be assessed annually to set up a reserve for the future; and that the design standards were geared toward the County taking responsibility for all storm water facilities. Mr. Rick Whitney with Regional Homebuilders Association spoke and advised that he was not sure what the new proposal would accomplish. He felt that the problem needs to be addressed by all of Roanoke County, not ust certain residential subdivisions. Supervisor "lickens moved to approve only items (a) and (b) in the staff recommendation, and that staff bring back a method of funding o~ithout using general funds on December 12, 1995. The motion carried by the follo~•~ing recorded vote: AYES: Supervisors Johnson, Kohinke, :lickens, Minnix NAYS: None ABSENT: Supervisor Eddy -_v November 21, 199 Q ~ ~ I and set the secor.a reading for December 12, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, :•Iinnix NAYS: None ABSENT: Supervisor Eddy IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1_ Ordinance to rezone 1._109 acres from R-1 to C-1 to construct an office/meeting hall, located at the west side of Shadwell Drive, Hollins Magisterial District, upon the petition of IUE Local 162, Inc {Terry Harrington, Planning and Zoning Director) 0-112195-15 Mr. Harrington advised that at the Planning Commission hearing, staff responded to questions as follows: (1) there will be plantings in the buffer yard along the borders but no obstructions within the floodway adjacent to Summer View Drive; (2) while 43 parking spaces are sho~;n on the concept plan, no more than 35 to 40 members are expected to visit at any one time; and (3) :chile the ;tility Department has stated that fire flow is not adequate for all commercial uses at the site, the availability of County services is sufficient for what is being proposed. Mr. Harrington advised that the petitioner offered three proffered conditions. Supervisor Johnson moved to adopt the ordinance. The l~Tn~~PmbeC ~1, X22" n~ ~ - ~~ conditions which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. a) The propert:: will be developed in substantial conformity with the concept plan prepared by Lumsden Associates, Engineers, Surveyors & Planners, under date of August 31, 1995, which concept plan is sub:~itted herewith. b) That the building itself '.rill substantially conform to the floor plan prepared by Mod-U-Kraf Homes Inc., under date of September 6, 1995, as presented to the Planning Commission, which plan is submitted herewith. c) That the exterior will be finished to grade. 3. That this action is taken upon the application of IUE Local 162, Inc. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Shadwell Drive at the southeasterly corner of the 0.335 acre parcel of F & W Developers; thence, leaving Shadwell Drive S. 04 deg. 31' W. 156.83 feet to a point in the middle of Summerview Drive; thence, with the same and with the curved line to the right having a chord bearing and distance of N. 9 deg. 06' 32" W. 154.08 feet and an arc distance of 154.74 feet to a point; thence N. 70 deg. 80' S8" E. 128.74 feet to a point; thence N. 15 deg. 13' 04" E. 355.05 feet to a point; thence N. 63 deg. ~5' 18" E. 50.79 feet to a point on Shadwell Drive; thence ~rrith the same S. 09 deg. 05' 36" W. =:90.06 feet to the point and place of BEGINNING and containing 1.109 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances November 21, 1995 Q ~ C Ordinance authorizing a Special Use Permit to construct a 140 foot communications tower and accessory building, located on Poor Mountain, Catawba Magisterial District, upon the petition of Valley Communications Ordinance to rezone 28 acres from AR to R-1 to construct single family residences, located on Yellow Mountain Road, Cave Spring Magisterial District, upon the petition of Saunders & Wells Investments IN RE: ADJOURNMENT At 8:10 p.m., Supervisor Johnson moved to adjourn to November 28, 1995, at 3:00 p.m. at the Roanoke County Administration Building for the purpose of a joint meeting with the School Board. The motion carried by the following recorded vote. AYES: Supervisors Johnson, Kohinke, Nickens, Minnix ABSENT: None ABSENT: Supervisor Eddy Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board H. Odell "Fuzzy" Minnix Chairman i - __- November 28, 1995 Q1 7 Roanoke County Board of Supervisors Roanoke County P_dministration Center 5204 Bernard Drive Roanoke, Virginia 24018 November 23, 1995 The Board of Supervisors cr Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday of November, and an adjourned r,:eeting from November 21, 1995 for the purpose of a joint work session :with the Roanoke County School Board. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. iiickens (arrived at 3:15 p.m.) MEMBERS A$SENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations, Diane Hyatt, Finance Director, Penny Hodge, Payroll and School Finance Manager e \ovember ?8, 1995 Q~ (~ capital projects such as =ire stations and school projects. In response to the Board of Supervisors questions, Mr. Hodge advised that a r.e:~ high school could be constructed by using a combination of =esources including a bond issue of $25 million in GoA bonds, $5 -zillion in literary loans, funds already allocated for other schcol projects and a two cent increase in the real estate tax rate. County Attorney Paul Mahoney reported that EO days is needed to hold a special election for a bond referendum. Finance Director Diane i-:yatt advised that the County ~r;ould need $2 million in cash to pay off the bonds until 2001 when the debt drops. Concerns ~~ere expressed by members of the Board of Supervisors and School 3oard that the bond referendum may not pass, and if it does not, the schools requested assurance that the renovations at Cave Spring Junior High School will be completed. More speci~ic information was also requested by Supervisor Eddy. County Administrator Elmer Hodge was asked to bring to the December 12 meeting three options for construction of a new high school. A joint wor:~ session with the School Board was also set for 2:00 p.m. on Dece-~ber 12, 1995. IN RE: ADJOURNMENT AT 4:20 p.m., Supervisor Johnson moved to adjourn. The A-012396-6.a ACTION NO. ITEM NUMBER G...""- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Confirmation of Committee Appointments to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the January 9, 1996 meeting. 1. Blue Ridge Community Services Board Supervisor Minnix nominated J. William Pistner to another three year term which will expire December 31, 1998. RECOMMENDATION: It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, ~- Mary H. Allen, CMC Clerk to the Board Approved by, ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Blue Ridge Community Services Board File ~~ . A-012396-6.b ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 23, 1996 Confirmation of Additional Appointments of the Board of Supervisors to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the January 9 Board of Supervisors meeting, the Board approved appointments of individual supervisors to several committees for the 1996 calendar year. There are several additional appointments that need to be made. These committees were established during 1995 and were not included in the annual report. Urban Partnershi The chief elected official serves on this Board in addition to the chief appointed official and two individuals from the business community. Therefore, 1996 Board Chairman Bob Johnson should be appointed to replace the 1995 Board Chairman Minnix. Chairman Johnson has indicated his willingness to serve on the Urban Partnership. Roanoke County Cable TV Committee This committee is responsible for oversight and advice on the operations of Salem Cable TV which provides cable television to the Catawba area of Roanoke County. The committee consists of the same individuals serving on the Roanoke Valley Cable TV Committee and the addition of a representative from the Catawba Magisterial District. Former Supervisor Ed Kohinke served in this capacity. Supervisor Harrison has indicated his willingness to represent the Catawba Magisterial District on this committee. STAFF RECOMMENDATION: It is recommended that Chairman Bob Johnson be appointed to the Urban Partnership and that Supervisor Fenton Harrison be appointed i• 4- ` L -- ~ to the Roanoke County Cable TV Committee for 1996. It is further recommended that these appointments be added to the annual Board of Supervisors appointments made in January of each year. Submitted by: Approved by: Mary H. Allen, CMC Elmer C. Hodg Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Urban Partnership File Roanoke County Cable TV Committee File ":' ~, A-012396-6.c ACTION NO. ITEM NUMBER ~+` ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit from the Women of the Moose, Vinton Chapter #1551, for Calendar Year 1996, effective through June 30, 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Women of the Moose, Vinton Chapter #1551, permit to hold 50/50 Raffles in Roanoke County year 1996 on the dates listed in the application. has been reviewed with the Commissioner of recommends that it be approved. The application Clerk's Office. The organization has paid the $25.00 fee. have requested a for the calendar This application Revenue and he is on file in the The Women of the Moose, Vinton Chapter #1551, have been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a 50/50 Raffle Permit from the Women of the Moose, Vinton Chapter #1551, for the calendar year 1996, effective through June 30, 1996, be approved. SUBMITTED BY: APPROVED BY: ~/ -~ /~' Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson cc: File Bingo/Raffle File VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x RAFFLE P&Rd~IT APPLICATION ~_y Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 g~ sea• of the criminal statutes of the Virginia Code, and by Section 4-86 gt~ sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Board has sixty days from tho filing of an application to grant or deny th• permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~,[)!~ i~n~PN C~ -~ ~'"~'1'e ~ L) ~ ~ `~- Mailing Address ~,~• ~p~,, ~~, City, State, Z ip Code ~ t ICJ ~ i~/, L,,1 ~ °~ 4 ~ When was the organization founded? 1 c1 Purpose and Type of organisation ~~.~~ Has the organization been existence in Roanoke county for five continuous years? YE8 NO Is the organization non-profit? YES / NO Is the organization exempt under 5501(0)(3) of the Internal Revenue Code? YES NO , Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. se of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ;~~f`_ Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records 'are subject to audit by the commissioner of the Revenue? U e 5 COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 2401$ 1 ..Does your organization understand that it is a violation of lea to enter into a contract with any person or firm, association, organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? DESCRIBE THE ARTICLES TO BE RAFFLED, VALOE OF SOCB ARTICLES: Article °fJ. % i 1w /~%ffl~~ ~~ ~~~ ~ > ~ ,i ~' "~ ~AT~E~ OF Desoription Fair Market Value i~ j" /J<; i~ ~~. ~ ~'~ .ter 1<,~r.~f,~ ~,,,./,-•, -- -- RAFFf,~~ S a",rr~ ~~,r~~/~~,~~-~~~ r//~// If this application is for an ANNOAL RAFFLE dates raffles will be held. Yak ~' l v~ ~ f ~• PERMIT, list below all ., i c.--~ /~/ _~; % ~/i / / f~ Raffle drawing is to be conducted? i! Specific location where s~--r~..~ p AL~~ NOTE: s perm t shall be val d only for the above loaat on. Any organisation holding a permit to oonduot bingo games or raffles shall use twelve and one-hal! peroent (12.50 of its gross reoeipts from all bingo games or raffles for those lawful religious, charitable, community or aduoational purposes for whioh the organisation is speaifioally ohartered or organised. (County Code $4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~b n~~ahs '~ ~ICe~' .~~Cic~ /VN ~•S%n~ ~~i~cs ~~~~y G6,;1~-e~~ x~~a S 6~5~~ ~ c~. -~ n 1 ~~/~~ [ S ! h ~am,.r.u~~~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COIVIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 a r , Officers of the organisation: ~. ~- Y i~ ; ~, Phone President: P~2,~~,~o ~/~, __ Address: ,.-, , ,/ ~' Vice President: ~:r%~s°a~ •T -~~~" ~.~ r%~~~ Phone: ~/~~~~~Q ... , ,/ ~ ~,. Address : ~,~1~ 3 j7t~~ ~. ~.~ ~ ~ ~-c , /~~a~~_~~ ~_ ~ ~;1',.=f ~~ /I ~'tZ.~zz~ ~ ~ -~ ~~~'/ ,~-' ~~~e ary/: ~R~e N 4J~ ~ A 4.y1'1 ~ i'V~ Phone: ~ ~~, o~~ Address:~~~Cd ~tl~~ ~-~ Y~~~. ~0~rvallfl v~ ~u~/~ Treasurer: Address: Phone: Member authorised to be responsible for Raffle operations: --, Name : ~ ~r~ t^cs ~rl ~ -~ ~-~ ~: ~ - ~l7 Home Address c C lti~q P'' ~~~ ~:- ~ C~ ~~~ ~E- ~ ~~ Phone~~~rJ~ ~~~~''~ ~~~/ Bus Phone 1~ ~~~ ~~% Member responsible for filing finanofal report required by the Dods if your organisation senses to exists Name: ,i?~n/DA ~Ql ~nd~t%_~ Home Address ~ ,yam ~//~ ~f~~/~ Phone ~ 3 ~~~'~ ~ Bus Phone Does your organisation understand that it will be required to furnish a oomplete list of its membership upon the request of the Commissioner of the Revenue? Has your organisation attaohed a oheok for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? ~,z--> IF ALL QUEBTIONB HAVE BEEN ANBWERED~ PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 `• NOTARIZATION TAE FOLLOWING OATS MUST HE TAKEN HY ALL APPLICANTB: ~""" ~• H I hereby swear or affirm under the penalties of perjury as set forth in 618.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further shear that I have read and understand the attached copies of eeo. 18.2-340.1 ,~ seQ. of the Code of Virginia and 8eation 4-86 ~. seQ• of the Roanoke County Code. igned by: ~ Name T tie Homo Address ~J ~~~-- 8ubsaribed and sworn before me, this day of 19~~ in the County/city of ,~Q/~Q~~ , Virginis. My oommission expires: _ ~/~/ 19 /( , Notary ubl a NOT VALID UNLE88 COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commiss o er of the R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF T~~ RE`s ROANOKE, VA 24018 • ~--.- 4 t ', ACTION NO. A-012396-6.d ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from Planned Parenthood of the Blue Ridge, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Planned Parenthood of the Blue Ridge, Inc. has requested a permit to hold a raffle in Roanoke County on March 24, 1996. The application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from Planned Parenthood of the Blue Ridge, Inc. be approved. SUBMITTED BY: 7'Y?~~-~~-~ Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 ~z seg• of the criminal statutes of the Virginia Code, and by Section 4-86 g~,_ sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has silty days from the filing of an application to grant or deny th• permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization Planned Parenthood of the Blue Ride, Inc. Mailing Address 2708 Liberfi,y Road ~ NW City, State, Zip Code Roanoke, VA 24012 When was the organization founded? 19 5 ~s Purpose and Type of Organisation Reproductive Health Care, Education and Advocacy Has the organization been fn existence is Roanoke County for five continuous years? YES R NO I$ the organization non-profit? YEB~_ NO Is the organization exempt under g501(a)(3) of the Internal Revenue Code? YEB~_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 34o.io et. se of the code of virgiaia authorizing this permit is subject to having auah permit revoked and nay person, shareholder, agent, member or employee of suab organisation who violates the above referenced Codes may be guilty of a felony? Yes Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such reaords are subjeat to audit by the commissioner of the Revenue? Yes COUNTY OF ROANOKE, VIRGIlVIA P.O. BOX 20409 COn~IlVHSSIONER OF THE REVENUE ROANOKE, VA 24018 1 ~~ Does your organization understand that it is a violation of law to ,enter into a contract wi.:~t any person or firm, association, organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any alassifiaation whatsoever, for th• purpose of organisinq,~ managing, or aonduatinq Raffles ? Yes ._ DESCRIBE THE ARTICLES TO HE RAFFLED, VAL08 OF 8DC8 ARTICLES: Article Description Fair Market Value 12 Months of Dining $600.00 DATE OF RAFFLE March 24, 1996 If this application is for an ANNOAL RAFFLg PERMIT, list below all dates raffles will be held. Speaiffa location where Raffle drawing is to be aonduated? Hollins Colle e - Mood Center - Roanoke, VA NOTE: Th s perm t shall be val d only for the above loaat on. Any organization holding a permit to aonduot bingo games or raffles shall use twelve and one-half percent (12.5~k) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is speaffioally chartered or organised. (County Code 54-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Proceeds from this event support Planned Parenthood's community education and public affairs programs. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 2 ~. O•fficers of the Organisati•~srs~ - President: Kathryn B. Haynie Phone: 362-3968 ~' Address: 2708 Liberty Road Roanoke, VA 24012 Vice President: Mary DeCourcy Phone: 362-3968 Address: 2708 T.iberty Road Roanoke VA 24012 Secretary: Address: Treasurer: Address: Phone: Phone: l~iember authorised to be responsible for Raffle operations: Name: Mary DeCourcy Home Address Route 1, Box 417 - Lexington, VA 24450 Phone 540-463-6679 Bus Phone 540-362-3968 Member responsible for filing fiaanoial report required by the Dods if your organisation oeases to exists Name: Mary DeCourcy Home Address Same as above Phone Bus Phone Does your organisation understand that it will be required to furnish a oompleta list of its membership upon tha request of the Commissioner of the Revenue? Yes Has your organisation attached a oheak for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? VP~ IF ALL QUEBTIONB HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH IiUBT BE TAKEN HY ALL APPLICANTB: ~-..-5 I horoby sWaar or affirm candor tho ponaltios of perjury as sot forth in 618.2-434 of th• Cod• of Virginia, that all of the above statements are true to the best of my knoMlodgs, information, and beliefs. All questions hav boon aasMOrod. I further sNaar that I have read and understand the attaahod copies of Bea. 18.2-340.1 ~• sea• of th• Code of Virginia and eoation 4-86 ~ e of the Roanoke County Codes. Signed by: ~ C~~-cam,, v ~P ~ 0 ~~; o-~ I~~. ~ ~ o~. ~ ~ -~ ~~ X ~ ~~-~,~ , va Nam tlo Homo Address ~-4~-~0 8ubsaribed and sWO a before me, this ~~~~ day of J~~ 19 ~~ in the County/City of ~ , Virginia. 19_ • ~y~~ My commission expires : ~ ~ ~ 9~` No r Publ a NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~' -- 1 /9 ~ ~ ~ ~ ..v„~ Date Comm s 1 ner of th Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIIVIISSIONER OF TI~IE REVTI~ ROANOKE, VA 24018 4 r -~•~ INTERNAL REVENUE SERVICE ' '-'~` •DISTRICT DIRECTOR • 31 HOPKINS PLAZA BALTIMOREr MD 21201 Date ;JAN 2 g ~gg~ PLANNED PARENTHOOD OF THE BLUE kIDGE INC 2708 LIBERTY ROAD NN kOANOKEr VA 29012-9797 DEPARTMENT OF THE TR/EASURY G_'~ EAployer Identification N!~~nber; 59-0892585 Contact Person; MS. R. MILLER ~ Contact Telephone Nu~berS (301) 962-9128 Date of Exe~ption; January 1975 Internal Revenue Cade Section 501(c)(3) Dear Applicant Thank. you for s!~beittin3 the inforeation shown on the enclosure. !ie have jade it a part of yol~r file. The changes indicated do not adversely affect your exe~pt status and the exeeption letter iss!~ed to yon! continues in effect. Please let us know about any future change in the character. purpose+ method of operation. nape or address of your organization, This is a req~~iren~ent for retaining your exe~pt status. Th~n'r. you for your cooperation, Sincerely yours. Distri Director -_ i. r Letter 916(DO/CG) '~~- - -- L 'i r,+ ~. -2- PLANNED PAkENTNDOD OF THE BLUE Ite~ Changed Fros To ~ Nase Planned Parenthood Planned Parenthood of Southwest VAr Inc. of the Blue Ridge. Inc. letter 916tDD/CG) ,. .. ,` ; _ .__ J_.._y _y.J.•.``t...r.. .. .... I J ~~~:.. rte..':....~~ .~ C~~~~ is ~~~; ~ ~ yu ~~~ ~~: 5~r Internal l~e~enue Service ~~tr. ~ In reply r•f•r co: ~ia9@ ~' l~G ,.'i ?ebru~?t _'-°75 i E0:1'_?:R.a. Mat`..hs~~r Telepuone: ~~1-7b2--+773 ~~ ??anaed ?arent~ood o~ Roanoke Ja11ey, 920 South .ie~farson Street 3oanoke, 'Jirg:ni.a 24016 9asad ca ?: :0 ^^3 ;.ion supplied, 3zd assuming your operations ~-ill ~c 33 St3~ed 1:1 your 3Yp11C2L20n LOr reCCgnltlGn C! @x@mptiCA, 7vA h3v? dsLe:ni:.ed you ere exempt from Faderai income tax under section 501(c)(3; ~~f t::a _Tnternal Revenue Code. , Te nave further detec-minQd you are~not a private foundation withiL • t:e meaning o° section 509(a) of the :,ode, becauso ycu are an orgasination descr?5ed in section .and 170(b)(1)(A)(•ri}. i i i You zre not liable for social security (FICA) taxes unless you file a ar?iver of exemption certificate as provided is the Federal Insurance Contributions Act. Yo:: are pct liable for the taxes imposed under the Federal U.^azployment Tar. Act (FUTA). Since you are not a p:ivata foundation, yoc are not subject to the excise tastes undar C`:spter 42 of th9 Cade. However, you are not 3utoTatical?y exempt from other Federal excise ta:ces. If you have any :i_oa±i~as grout 9XCls9, emoloynenL. or other =ederal taxes, please lit us know. ~ •• ' Donors may dadLCt contributions to ycu as oro-rided is section 170 of tha Cods. 6e~uests, legacies, devises. transfers, or gifts to ~y~u or `or your use are deductible for Fedaral astate and gift tax purposes if they cast the applicable provisions of sections 2055, 2100, ar.d 2522 of the Code. , If your pu:-Fc~es, character, or metr.od o: opar3tion is changed, pleasa ie` us dro~a so •a~e can co :eider the effect of the charge on your exempt status. also, you should ir.foc-m us of all oranges in your nee or address. iOver) Forth L-178 (Rev. 8-731 ,: • J ' If your roes racer is each S p year are normally more than 55,000, you are required to file Form 990, Return of Organization Exempt From Income Tax, by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, for failure to file a return on time. You are not required to file Federal income tax returns unl;ss you are subject to the tax on unrelated business income under secticn ` 511' of the Code._If you are sub,~ect to this tax, you must file an income tax return on Form 990-T. In this letter we are not determining Whether any of your present or proposed activities are unrelated trade or -~ ""business as defined in section 5I3 of the Code. You need an.emploger identification n»mber even if you have no employees. It an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. 1 Please keep this determination letter in your permanent records. (Please see caveat below) Sincerely yours, ~J. raid G. Portney~ ~ District Director ! This dater~.natio~n is issued with the condition that the proposed amendments ,. ~ to pour Articles of Incorporation will be executed and a conformed copy snail be furnished this oYfYce s~dthin 60 days. Delete item (7) (or La oP such arts cis s . i .__ I r ~~ r Form L-178 (Rev. 5-73) ~: . ;,> I ~ ~ ~ ' --, _ - a+ Wrrrrurrrrntrrtttttttttttttt1t11tlrrrrt111tttt11111111111111111111111111111111111111111111111111111111111111111111111111111111 ~jj s - AGENDA ITEM NO. .. _ - _ _ _ _ APPE CE REQUEST - _ _ - - PUBLIC HEARING ORDINANCE ~CTTIZENS COMI~~NTS - - - SUBJECT: ~ iU ~ C' ~? IZ 2,~ C' a ~ ~ e~T -_ ~_ I would like the Chairman of the Board of Supervisors to recognize me during the ~_ c meeting on the above matter so that I may comment. _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: c = c c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens s eakin on an issue p , and will enforce the rule unless i t t d b h g ns ruc e y t e majority ot the Board to do otherwise. _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained b the Chairman y . ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. - __ ^ Both speakers and the audience will exercise courtesy at all times. = c ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKII~'G ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ _ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME 1~ ~ / t ~ S~ ~ o y ~ ~` y ADDRESS 3 ~~ ~ ~ S ~ ~ ~ ~ ,D ~ ~ S. w• c s c PHONE ~ ~ y ~• g ~~ - - mI iIIIIII iIII1111111111111 f111111111111111111111111tI1111111111111111111111111111111111111111fli111IIIIIIIiIIt1iI11111111111 Jllll o-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Balance at January 23, 1996 $6,877,964 7.95% The Board has recently requested a change in the way we present the Unappropriated Fund Balance, to include all pending appropriations. Changes below this line are for information and planning purposes 'only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this Balance from above $6,877,964 Pending Adjustments Recommended increase in 1995-96 budgeted revenues based upon 5 month review 2,316,305 Payment of work done to date on Cave Spring Jr (357,909) Designated for debt service of new school capital (1,760,439) $7,075,921 8.18% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, Diane D. Hyatt M:\Finance\Common\Board\Gen95. WK4 ~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $405,409.00 July 17, 1995 Payment on sale of old School Administration Building 399,984.00 Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 Balance at January 23, 1996 $806,413.00 Respectfully Submitted, Diane D. Hyatt Director of Finance The above does not include a note receivable from the sale of the old School Administration Building due July 1, 1996 for $200,000. M:\Finance\Common\Board\Cap95. WK4 M:\Finance\Common\Board\Board95. WK4 .. ACTION NO. ITEM NUMBER ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMF:I~TT3: 3UMM~RY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C attached is the 2nd Quarter (October, November and December) claims activity and status report. FISCAL IMPACT: STAFF RECOI~NDATION Respectfully s 'tted, ~~ Robert C. Je igan Risk Manage Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approv~e~d by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens g:\riskrtgmt\trustaes\board.rpt b-y 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 0 0 0 0 0 o ~n d, o 0 0 0 0 0 0 ~ ~ ~ rn N ~ N N a a E p~ it H E p~ ~ V H O ~C ~ E ro h ,ae U 3 o+ N m ++ v rn C ~ ~ .x ~ w~ N ~ b~ ~ ~ ~ ~t O a~ m E m h x U 3 rn d as m E ro h ae U 3 o+ X71 m m E ro h ae U 3 rn 0~1 rn m E ro h se U 3 rn d m 4 v rn K W ~ ~ O a~ m E w h .x U ~ rn N m m E ro h x U 3 rn v m ~ ++ W Cl O ~r{ b 4 N v O 7 m m ~ E ~ v d ~ O .1 U v v A O ~ U v v ~ O ~ U v d w O .~ U v a O O ~ U v m m O .~ U c N a O e N a O v d m O .~ U v d n O ~ U v v m O .~ U h Ol ~ ~ M ~ ~ O O O O O O O O O O O O O O O O O O m O1 01 p O O O O O O O O O O O O m ~ Ol O ~q ~' '~ a a o O R ~ 00 p v 1 1 ~ E q O A a .a N ~ U -.~I V d ~ m d r-1 Tf v .G U Y w O+ G ~ O 5 E Iq M U M ~ M fl ~, a °° ~ O M ~ a m A E ~ Q M ~ a x m A d 3 d W f 3 v N ~ U ~ .~ q y C N -,~ U a~i .C W +~ ~ rn "0 tT ~ 4 q v .i U m A 3 v d C b~ W Y ~ 4 4 a i~ ~-i -.i ~ ~ rt to W W N 1~ W v ~ v 1.1 E ~.~ ~ ° d~ -ri -rl +~ ~ ~.~ d U y a x ~ .II d 3 ~ U! ~ b+ m ~ m U ~ m ~ V O d ~ N Cu ~0 ri 'i3 ~ W VI N a w ° 7 H '0 ?~ 2 a ' ~ A a~i 3 d 01 a ~ N .II a~i 3 v W ~ ~ a '~6 .'~i d ~ a p, 4 'O ~ o OG W q 10 w PG w E O E H ~ ~ ~ N ~ °i ~ -,~ ~ a~ ~,~ ~ u v ~ o ~ x ro ~ v ..a o .~ ~ a~ ~ v .a o ~ v ~ o .~ ~ ~ ~.+ ~ +~ v .~ o ~ ~ a a m o m m o 5 m E u~ u~ in ~n ~n ~n ~n ~n u~ ~n ~ rn rn rn rn rn rn rn rn rn rn rn a ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ (~ E N .--I ri r-~ ~o N N W N O r N O ~ N M '-+ rl N N .-~ N N U r r r r m ao m ao rn o m ~ 0 0 o O o 0 0 0 0 ~ o N N ~ e-1 C m O ~ ~`l Q1 O C O O O ~ ~ ~ N N N N w r ~ O O O O O O O O O O O U o-y ~ m o 0 0 ~n rn o rn o M a~ ~ o m o ~o a, o ao o c N ~D r ~ O M O O N O N lp u1 N M N N tD ~ N lp M M N V' ~D r W N r *. ~ a as c ~ w m n m F ~ ~ ~ d ~ ~ ~ ~ U ~ N d N p~ h h b+ b+ h tT h h h h ~ sG .st C C x' C st h' .~' aC U H . U ( ~ W N U W U U U U ~ - , - S ~ - ~ 3 '3 '3 "~ 3 ~ ~ m ~ a v v v ~ v m v i i ~ ~ m ~ °' m ~ m d m d m v i v i r v v v v v v v v v ~ ~ d d w d d v d ~ m m m m n m m m m c E U U U U U U U U U O ~ 0 0 0 0 o O o o O O O ~ O O O O O O O O O O O b ~ d O O O O o a O O O O O O a "' w ~ ~ U V L1 L I ~ ' " ~ E . , ~ y > a p Y O 1 L '{ ^ ~ ~ ~ am ° 5 ~ J -' z o 0 ~ ~ M N N O d Ol v x v N x ~ Ey E M H ~ U ~ 7 U U 7 ~ ° ~ ` ° N a , c ~ .c x W ~ ~ ,-01 U 7 U ~ "y ~ ~ U U G ~.i -.i H Si N O1 N ~I .~ C ~• M L .C 1~ d l~ U d d .C O (4 y E2 " " a > > y a x' O x' 00 O O U q H ,C r L~ U LI G U U t 1-1 W ~ " ~ Y 4 4 O N P a p ~ 4 s a~ E ~ +~ N a a6 a o ~ ~ ~ N ~ ~ ~ d N ~I 4 S1 ~ 0° a v w w - v ~ -,~ a rn a rn rn ^ C ~ 5 N c c i d w is d . s 'O W -n U i6 .~ ~7 i! m ~ H ~ ~ W H H E W E ~ a O G C C ~`~ E d !]. U rl d l~ 07 N _~ N m e n: m ~ ~r Id H 7 ~ ~ iE ~ ~ R W ~ OA U U V U ~.i ~ ~.i U 'O G ~ r-I r-I .i I-i O+ ~ ~1 -.~ r-I -I r O O O O G a~ W a~ O O d d iA d W O ~. 5 0+ pl E. u~ u> ~n ~n ~n ~n ~n ~n .n ~n g rn rn rn rn rn rn rn rn rn rn Q E O ~ O+ N ~ O~ ~ ao N Q~ -{ r-1 .-1 ~-i O e-~ N O ~--~ N O U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ tz r r r m cn m rn rn m ~ 4 0 0 0 0 0 0 0 0 0 ~-+ H M 00 O~ N r N c N M N ~ O O O ~--~ r-i N N M M C ',~ O O O O O O O O O O U • ACTION # ITEM NUMBER D ° ''5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Accounts Paid -December 1995 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll: 12/1/95 $689,894.00 12/15/95 623,289.62 12/15/95 (96.25) 12/29/95 599,183.54 $3,767,561.93 1,912,270.91 $5,679,832.84 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~`~ Elmer C. Hodge County Administrator i • '• d-S Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by Eddy Harrison Johnson Minnix Nickens No Yes Abs • r :~ ,. 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MAN ~O I i o+ I? N ~o c+ N o jo .- OJ '? .O 111 N N T .O ~Lft N o G~ nJ - T- .7 ~~. '~ . ~ . I ^ I ~. M ~O O~ ~O ? N M ? p i` O~ ~ ~o ? N o 111 i N o 7 -~ 0.~ tft rvt W ~M M .- jvi m Im In ', 1~ i ^ ^ i^ 111 N tp M (U N I? F F - 'F ? P N h~~~...0 P UI Ill ~7i N ,(U J I I M I^ II I N N 111 W ~m N I N ~N m ~~? I? I ?M ~OMF dI ~ IAN iM '. ~ iN ~O G1 ~.- C ~ G+ 'c M 'M I i~ _ m? o m M ? ino 141 I (T .D o '- ~h lfl ' INN '.M i N N N i aJ~ 'M .- '. ' ~. 'I i '.~ I ', i i i ~ I N'oD ~o 4n IN F WM,W NO•WN ~+n ` o? N F j0] dJ i N M !^ o o'c M 111 I W Ito o N Ilfl N. ~O M :M o lfi ~ M M I N I4D M N lap M M lfl 'P- G+ O I11 P O F^ N 111 ~~ F M N ~? N1 M ~o .- o I i M N N ~,.., c !M .-. i N ~ I I IC I I N j to ', w I i r i ~ I d I N L i I~ I M j ~ I IN I C '~ ~ Y V- ~ ~ c I I ~a rn d L I O IO d LEI p 3 I I N 3 1 I N U N ~~ W d - C U N N ] x.U. ~ '~Y b .. d L N 1q ~,. I L tC ~+.+it+ ~ o I> .-.I ~..amm~l ad rnaL ni ~ c c•> i,~ N U C Eld 7 b N'C N O.d L d ~' ~+ C .-~ O Vi d d d d N ~.~ :> d x I omLU xxlY¢..I.ov, ~C d .-. oI I~ ]:~S o I d d d d N o .•a M Ui ti I .. o Nr C U,L ? b L~ ~ L m In a. rn Lc c a as ln',] u almcnJd d]]]c'oo K£ W CD ICD £(L to fl ~»YN ' o III o W ~o o N o N o IN o I N N M M i? N nJ M M?? If1 ' ? ? ? ? ? !P 111 N lr1 M llt Ill O O O O i0 0 0 10 0 0 0 0 I C I ~ I i i ~ ~ i d - - - - __ - ~- ~ - •' N N ~ j o a. o~ 00 W ~,, ~I ~~ ~¢ a ^ ', ~ 'i I '~ P ~ ~.~~ ~ II ACTION NO. ITEM NUMBER ©~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of December 31, 1995. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BANKERS ACCEPTANCE: CRAIGIE 995,102.22 DAVENPORT 995,102.22 NATIONS 995,667.78 PAINE-WEBBER 2,981,140.00 SIGNET 986,933.33 SMITH-BARNEY-SHEARSON 995,258.33 WHEAT 1ST 4,215,559.30 12,164,763.18 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER CENTRAL FIDELITY 995,275.00 NATIONS 1, 990,433.33 PAI N E-WEBBER 996,080.00 SIGNET 3,468,063.88 7,449,852.21 FEDERAL CREDIT: PAINE-WEBBER 995,456.67 PRUDENTIAL 2,976,147.23 SIGNET 1,998,711.11 5,970,315.01 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,185,018.10 RESOURCE AUTHORITY 1,497,506.35 11,682,524.45 REPURCHASE AGREEMENT: CENTRAL FIDELITY 1,000,000.00 FIRST VIRGINIA 807,000.00 1,807,000.00 INVESTMENT: COMMONWEALTH (RES. AUTH.) 5,186,951.95 5,186,951.95 TOTAL 44,361,406.80 STAFF O ENDATIO ly e ~ ~ Approv by: ~ ~ :- ~~ gym. . --~ ---- - Alfped C. Anderson Elmer C. Hodge County Treasurer County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred () Johnson _ _ _ To () Minnix _ _ Nickens ACTION NO. .~- ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM: Continuation of January 6, 1996 Planning Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to continue the January 6 and 7 Planning Session. The session on January 7 was canceled because of the severe winter storm. Fire and Rescue issues and other budget related items will be discussed. Submitted by: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens t~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE '`'s COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON JANUARY 23, 1996 RESOLUTION 012396-7 CERTIFYING E%ECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~' Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session ~ , r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 ORDINANCE 012396-8 VACATING .AND CLOSING A SECTION OF 50 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS GRANVILLE STREET LOCATED BETWEEN THE INTERSECTIONS OF NORTHWAY DRIVE (ROUTE 1820) AND CHESTER DRIVE (ROUTE 1857) FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOR 3, PAGE 20, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Stanley Birckhead, the petitioner, is the owner of Lots 2, 3, 4, and 5, Block 11, Map of North Hills, as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 4, Page 63; and, WHEREAS, said lots are adjacent to an unimproved section of Granville Street between Northway Drive and Chester Drive as shown on said plat; and; WHEREAS, the petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Granville Street located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1856), measuring fifty feet (50') in width and approximately four hundred feet (400') in length, said right of way having been created and shown on the Map of North Hills recorded as aforesaid in Plat Book 3, Page 20; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of ~ r this ordinance was held on January 9, 1996; and the public hearing and second reading of this ordinance was held on January 23, 1996. BE IT ORDAINED by the Board of~Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of right-of-way, situate in the Hollins Magisterial District and referred to as Granville Street, being 50 feet in width and extending approximately 400 feet in length, located between the intersections of Northway Drive (Route 1820) and Chester Drive {Route 1856) for approximately 400 feet in length, as shown on the Map of North Hills recorded in the aforesaid Clerk's Office in Plat Book 3, Page 20, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith,. including but not limited to, publication costs, survey costs and recordation of documents, shall be 'the responsibility of the petitioner; and, b. That the entire area of the 50-foot right-of-way, extending approximately 400 feet in length from Chester Drive to Northway Drive, is hereby reserved and retained as a public utility easement, together with the right to provide maintenance to any existing public utility facilities located within the vacated area, and together with the right of ingress and egress thereto from a public road; and, c. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and petitioner shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2 / ~ s r 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy A COPY TESTE: J~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File .: Arnold Covey, Director, Engineering & Inspections TerrY.Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 j' i ,,,. ~~ ~M h7T ~,..:.: ~ ...+rN- :~ ~ a SI:HMERQ~.LY ~+.E : i ~.- ~"~ fib •r.~s~.fi r~rs~ °, ~_ ~ ~v'-~...__yP~F~,~/~ his Q~ .x ` / K ~ ~~ ~ ~~ . '~ /S/ v ~ c!~ ~Si~ ::.:a 't... ' ° VI CI1VI T Y ~I~fAP• '+- ~• -~ - ti 0.29'00" t S 21'02'00" E CHESTER CR. 190.44' 137.30' 248.99' ~,, LOT 5 j LOT 11 i TAX MAP N0. TAX MAP N01 77 t d-'~-7 LOT 4 TAX MAP 40, 27.14-3-3 ~q ~ 27.14-6-1 5O ~ RIGHT-OF-WAY p ~~ ~ TO BE .VACATED (0.45 AC.) ~, I ~ ~'~, I i-- TO BE RETAINED AS A P . U. E . ~~ Q. L07 3 "= ~`' TAX MAP N0. f 27.14-3-9 ~ O Off. L07 2 7AX uAP N0. ~ 27.14-3-10 ~ ~C LOT i \ TAX MAP N0. 27:14-3-11 / / N 20'29'00" w LOT 10 TAX MAP N0. ~ 27.14-6-1 ~~~. V~ 5~~6 ~ ~ U 02 29'00" w S ,' NORTH WAY DR. ~ ~ ~' ~~ / / \ \ ~ S°c5 ~ ~~ ROANOKE COUNTY SO FOOT UYI"~ROVED RIGHT-OF-WAY REFERRED TO AS ENGINEERING ac GRA^IVILLE STREET RECORDED PLAT BOOK 3, PAGE 20, IIYS`P.E~TIONS DEPARTMENT HOLLINS *+.AGISTERIAL DISTRICT. ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 AGENDA ITEM• Second reading of ordinance to vacate a 50 foot unimproved right-of-way referred to as Granville Street which is located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1857) for approximately 400 feet in length, as recorded in Plat Book 3, Page 20, and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS EXECUTIVE SUMMARY Staff is recommending that the unimproved right-of-way be vacated on the condition that a P.U.E. is retained along the same boundaries as located within the vacated area. BACKGROUND The petitioner, Stanley Birckhead is the owner of four parcels adjacent to Granville Street (unimproved), which parcels are more particularly described as Lots 2, 3, 4, and 5, Block 11, of North Hills. Rudy Cox is agent for Stanley Birckhead. The petitioner's desire to vacate Granville Street (unimproved) which is 50 feet in width and approximately 400 feet in length shown on the attached map and recorded in Plat Book 3, Page 20. The petitioner's purpose for requesting the vacation is so that he may re-subdivide his lots into 3 lots with street frontage on Chester Drive. The vacation of the right-of-way provides the petitioner the necessary road frontage to create the third lot thus improving the marketability of his property. u-~ SUbIl~lARY OF INFORMATION County staff has received no objections but because there are public utilities presently located within the right-of-way (Appalachian Power, City of Roanoke and C & P Telephone), it is recommended that the entire right-of-way be kept as a public utility easement. Therefore, Roanoke County is requesting that the described right-of-way be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. Second reading of the proposed ordinance is scheduled to be held on January 23, 1996; a public hearing and second reading was scheduled for January 23, 1996. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors approve the second reading of the ordinance to vacate the referenced right-of-way and instruct the County Attorney in preparation of the ordinance to insert the following conditions: a) Owner subdivides and records the necessary documents per Roanoke County requirements. b) The entire right-of-way be retained as a public utility easement. ITTED BY: i ' i cc: Paul Mahoney, County Attorney APPROVED BY: i old Covey, Direct Elmer C. Hodg of Engineering & Ins ections County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens ~l-I NORTH 0.29'00" E S 21'02'00" E CHESTER DR. 190.44' i 37.30' 248.99' ~ LOT 5 j LOT 11 TAX MAP N0. TAX MAP NO 27.14-3-7 `q ~ 27.14-6- 50' RIGHT-OF-WAY ~ ~i9 TO BE VACATED (0.45 AC.) p op- TO BE RETAINED AS A P.U.E. LOT 4 ~ tea' TAX MAP N0. ~ i f- 27.1a-s-8 0 ~~~ N 20'29'00" W ~_ LOT 3 00_ ~~ LOT 10 TAX MAP N0. ~ TAX MAP N0. pp 27.14-3-9 ~ ~ 27.14-6-1 ac9_ oo. 00_ LOT 2 TAX MAP NO. o 27.14-3-10 p .~ F- oo_ '~~06 N 20'29'00" W e LOT 1 NORTH WAY DR. TAX MAP N0. 27.t4-3-11 / / ~\\ ~ ~~o ~ ~ ~~~~ ~ ~ s ~~ ROANOKE COUNTY ~0 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS ENGINEERING & GRANVILLE STREET RECORDED PLAT BOOK 3, PAGE 20, INSPECTIONS DEPARTMENT HOLLINS MAGISTERIAL DISTRICT. ~`` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 1996 ORDINANCE VACATING AND CLOSING A SECTION OF 50 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS GRANVILLE STREET LOCATED BETWEEN THE INTERSECTIONS OF NORTHWAY DRIVE (ROUTE 1820) AND CHESTER DRIVE (ROUTE 1857) FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 3, PAGE 20, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Stanley Birckhead, the petitioner, is the owner of Lots 2, 3, 4, and 5, Block 11, Map of North Hills, as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 4, Page 63; and, WHEREAS, said lots are adjacent to an unimproved section of Granville Street between Northway Drive and Chester Drive as shown on said plat; and; WHEREAS, the petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Granville Street located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1856) , measuring fifty feet (50' ) in width and approximately four hundred feet (400') in length, said right of way having been created and shown on the Map of North Hills recorded as aforesaid in Plat Book 3, Page 20; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of fl.-I this ordinance was held on January 9, 1996; and the public hearing and second reading of this ordinance was held on January 23, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of right-of-way, situate in the Hollins Magisterial District and referred to as Granville Street, being 50 feet in width and extending approximately 400 feet in length, located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1856) for approximately 400 feet in length, as shown on the Map of North Hills recorded in the aforesaid Clerk's Office in Plat Book 3, Page 20, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner; and, b. That the entire area of the 50-foot right-of-way, extending approximately 400 feet in length from Chester Drive to Northway Drive, is hereby reserved and retained as a public utility easement, together with the right to provide maintenance to any existing public utility facilities located within the vacated area, and together with the right of ingress and egress thereto from a public road; and, c. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and petitioner shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2 + i u 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 23, 1996 ORDINANCE 012396-9 TO CHANGE THE ZONING CLASSIFICATION OF A .7-ACRE TRACT OF REAL ESTATE LOCATED AT THE INTERSECTION OF 1PILLIAMSON ROAD AND COMMANDER DRIVE (TA% MAP NOS. 38.06-6-4, 38.06-6-5, 38.06-6-6.1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 UPON THE APPLICATION OF THE ROANORE COUNTY PLANNING COMMISSION WHEREAS, the first reading of this ordinance was held on December 12, 1995, and the second reading and public hearing were held January 23, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 4, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .7 acre, as described herein, and located at the intersection of Williamson Road and Commander Drive, Tax Map Numbers 38.06-6-4, 38.06-6-5, 38.06-6-6.1) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of the Roanoke County Planning Commission. 1 3. That said real estate is more fully described as follows: TRACT 4 - 0.1722 ACRE - 38.06-6-4 Beginning at an iron pin in the western right-of-way of U.S. Route 11 (Williamson Road) being the southeast corner of Tract 3.1, thence with the said right-of-way S. 11 deg. 58' 52" E. 68.53 feet to the northeast corner of Tract 5; thence leaving said right-of-way and with line of Tract 5, S. 32 deg. 38' 00" W. 138.25 feet to a point in the easterly right-of-way of Commander Drive; thence with said right-of-way N. 41 deg. 38' 30" W. 50.00 feet to the southwest corner of Tract 6; thence with lines of Tracts 6 and 3.1 N. 32 deg. 38' 00" E. 173.48 feet to the Beginning. TRACT 5 - 0.294 ACRE - 38.06-6-5 Beginning at an iron pin in the westerly right-of-way of U. S. Route 11 (Williamson Road) being the southeast corner of Tract 4, thence with said right-of-way S. 11 deg. 58' 30" E. 231.06 feet to point at intersection of U. S. Route 11 and Commander Drive; thence with a curve to the right, chord bearing S 63 deg. 09' 31" W. 19.35 feet, an arc of 26.32 feet and a radius of 10.00 feet; thence with the easterly right-of-way of Commander Drive N. 41 deg. 38' 30" W. 158.36 feet to an iron pin with the line of Tract 4 N. 32 deg. 38' 00" E. 138.25 feet to the Beginning. TRACT 6.1 - 0.2775 ACRE - 38.06-6-6.1 Beginning at an iron pin in the easterly right-of-way of Commander Drive and being the northwest corner of Tract 4, thence with said right-of-way N. 41 deg. 38' 30" W. 141.77 feet to an iron pin; thence leaving said right-of-way N. 56 deg. 06' 38" E. 100.92 feet to an iron pin in the line of Tract 3.1; thence with a line of Tract 3.1 S. 41 deg. 38' 30" E. 100.00 feet to an iron pin in the line of Tract 4; thence with a line of Tract 4 S. 32 deg. 38' 00" W. 103.89 feet to the Beginning. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and 2 l~ carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: `~-yrc~~ ,~ . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 < ~ ~ - - ~~- _ o .w . . C~~,. \ ' rK~oc ~-ac .. , c - .Q ~ ;fl l o Jl61 ~ w '~+ ~ CC}~ I ~ i - _ - _ ~ I >r~~'[ ` ~ e~NY ~ ~ w s.fftt:: ~ yQ •`~ ~ _ -;r.tr ~ ;5tu£R:oGF /~~~ ~ ~~ ! ~- t: ''Qi ~ •~ .•, r `a 61 e •. ~1 j ~ 67~ 2 II ~ r 1 o i ~~ 1, ~ o ~.o a ., , << .j -~. f 9 •. SL. s DEP~-T2'Il~¢1V'I' OF PT.ANiVII~ AND ZONING ROANOKE COUNTY PLANNING C BED LOCKS R-3 TO C-2 38.06-6-4, -5, 6.t NORTH \\~ ~ \~ \\\~ . ~ ~ ~ ~ ~_~ PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 1-1/96 Planning Commission Hearing Date: January 4, 1996 Board of Supervisors Hearing Date: January 23, 1996 A. REQUEST Petition of the Roanoke County Planning Commission to rezone .7 acre from R-3 to C-2 in order to construct a locksmith and commercial lease space, located at the intersection of Williamson Road and Commander Drive, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION In response to the Commission, staff said that the property was previously zoned for general commercial use. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Ross, Hooker, Robinson, Thomason NAYS: None ABSENT: Witt F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report _ Other >_ -; __. Terrance H rington, cretary Roanoke ounty Planning Commission ~ ~~.,'°' -_ _ - _ County of Roanoke Department of Planning- and Zoning Memorandum To: Planning Commission From: David Holladay Date: December 27, 1995 Subject: Petition by the Roanoke County Planning Commission to rezone .7 acres {tax parcels 38.06-6-4, 38.06-6-5, 38.06-6-6.1) from R3 to C2. Background Prior to 1992, the property was zoned B2, General Commercial. Mr. Frydrych purchased the lots and made improvements to the lots for eventual commercial use by leveling the lots and constructing retaining walls. In 1992, the property was rezoned to R3 based on the Neighborhood Conservation land use designation of the Comprehensive Plan. The action was intended to encourage land uses which woufd create a transition from the commercial land uses along Williamson Road to th_, e~esidential land uses along Commander Drive. In November 1995, a concept site plan was submitted for review which shows a new commercial structure and associated parking on the three lots listed above, and on a fourth lot where B&D Locks is currently located. Upon viewing the site, and considering the orientation of the lots and access, and surrounding land uses, staff determined that a more appropriate zoning would be C2. The lots have on-grade access to Williamson Road, and are level for most of the depth of the lots. At the rear of the lots, the retaining wall and steep slopes raise the elevation up to the level of Commander Drive. Because of the retaining wall and steep slopes, it is unlikely that any feasible access could be developed from Commander Drive. The lots are much more suited for access from, and orientation toward Williamson Road. Nearby land uses along the frontage of Williamson Road are predominantly commercial. Staff recommends rezoning to C2 with no conditions. No proffers have been submitted. i• • .COUNTY OF ROANOKE - DEPT. OF PLANNING AND ZONING _3738 Brambleton Ave. StiY- _ - P.O. Box 29800 Roanoke, VA 24018 - (703) 772-2068 FAX (703) 772-2030 For staff use only date teceived: received by; /t/ ~/S~ ~ application fee: PC A date: z/ ~ placards issued: - - BOS ate• ~ i Z; s Case Number: ,V / f ~ / (~ Check type of application filed (check all that apply): EI~REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: ~ ~~ ~iJ>~7 P j ~~~ ` ~Htlr+tSScon Address: P, ~~ ~vx ~cj ~v / ~~~~ ~`~ Phone: 772-,z,~« Zip Code: ZY ~i8 Owner's name: ~~ ~o eft (2.. ~- lea.~~'«-e Fr'Yd r- c.( c.~ Phone: S63 - ~ f o j Address: `~C ~ ~~ Lo~-k5 ~ 60!`{ !~,%(r4+~.so,~ r~o1t r~r~.-o{c~ !/~ Zip Code: ~~ o r ~ Location of property: Tax Map Number 3 ?• J6 ' b- `!, 3 a• v 6- 6 - s", 3 s.a6 -6 ~, ~ v{ f-~s,e cfr°h !J~ (~, ((~ °-^'soh ~~ - Magisterial District: !` ~ ~ ~`''~~~`'~'~ ~ ~ Community Planning Area: ~~-~-4s ~~ Size of parcel (s): acres Existing Zoning: }~ - 3 - Existing Land Use: EiiieESiiii i'EEc-==e=iii Proposed Zoning: ~ f/Z - - Proposed Land Use: Loc,lGS rni•FG. ~ Cv~n.r~ e-r-c_cd( (eus~ sl°~~ Fv~ Staff Use Only Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES _(~ NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO !~' Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~'?~ Metes and bounds description <`..w< Proffers, if applicable . Justification Water and sewer application Adjoining property owners /hereby certify that l am either the ^ f ' am acting with the knowledge~an~d Owner's Signature: /,~ Pfr o the property or the owner s agent or contract purchaser and ent o/the owner. ,- / ,-~ /=C __ -- ~__ PROPE TY OF KENNETH L. & VI GINIA C RAKES , TAX # 38.0 - ' ZONED B-2 __ ~ '8 0,,3,..E PROPERTY OF ,y - X25• LLOYD C. & ARTENNIS ~ S JAMES ~~ ~ ~ ~ TAX # 38.06-06-06 ~~ ~' ~ ~ ZONED R-2 ~~ ~ / : ~ F, ~. TYPE C SCREENING '~ AND BUFFERING ~° r . 56 O pQ~~~ QQ` J\~O 0 \~ '~ ~~ ~- DRIVE '~. ~~ LROBERT R. & \ KATHERINE A. FRYDRYCH TAX#38.06-06-06.1 0.29 ACRE R-3 ROBERT R. & KATHERINE A. FRYDRYCH TAX#38.06-06-04 0.21 ACRE R-3 v ~~/ ~~ ~~ O~ ~'- o, ,~ ~ mo ~- ~~ 2 9 i P. ~ sts. ~ ~~. ~ ~~~ o~q` `SO- ~~ ~O C1 CURVE DATA ROBERT R. & DELTA = 150'47'47" KATHERINE A. FRYDRYCH RADIUS = 10.00' TAX#38.06-06-05 ARC = 26.32' 0.2 ACRE TAN = 38.39' R-3 CHORD = 19.35' CHORD BRG = S63'09'31 "W ~~ _ _ _ a ROBERT R. & KATHERINE A. FRYDRYCH TAX~38.06-06-03.1 ~ 0.242 ACRE C-2 r ' N Z , ., 0 0 1 I Q ~ ~ ~ w .~ ~ , ~ ~ 0 N ~ ~~ 'o Q C1 SCALE: 1 " = 60' E N C I N E E R 3, P. C. 3z6 1lomtaln -~na, 8oaack~. Yh~ala 21014 640-346-D020. /lI 640-J46-6C3] Akmber of the ,ynencon Consulting Engineers Council B ~ D LOCK, ING COUNTY OF ROANOKE EXHIBIT 1 DESIGNED DRAWN CSiEC7CED IaATE PROJECT GS RNP - - NOV 21, 1995 95073 ~-- - •- - _~ t~ °° 1--`- - - I _ - NORTH 4! -~ , -~ z 3aac ~a -~~ 6t 9 •'~ ~~-~ - r. .x/19 ~. ss C- d ~ b~~b r ~ . ~: •Taa ..••.6 ~) Jh rJ- ~~ 9 / tse~ 6 •/ _ a i 3 a ., s~j .~ o r` J I ~•- G,2 ~, 9 . ro,_~ 6 ' ~ 3.l ~ - 1~ I a ` J ~ 1 •ti ~ •`^ ~ • i~ ~ *' r 1 ! '' ,fl ., ~ v I ~ ~di ~ ~ ~, a• ~~o ~~S ~- i w i ~ h ~ J~ 0 17 . ~ ~.~ ~~ _: a -- - ~ ~ 3 s w M ~~/ _ ,. j l 4 , 10 O ' ,~~ 14 •*' ~ 3 ~~~ 9 } 9 / i- o 6U .~ ~ r ' ,` E ..- ~ '~ ~ ~ ~. \ -.i o O ` \ \~ o \~ \ \ nd ~! \ 4 ` ~~ 1 ,,, I ` w, 1.2~Ac ' o \ G' Z n ,o g I5 0, ^ s ' ti, 6 •s~ _ L x w• ~ ~* r s ~D +' - 629 / • R •~ 76\2' ~ _ ? ~~ ') ,'s 622 4 4 • 1 ~ 3 ~~ ~ .~ R- ~ >` ~ • „ 6J 2 f ~, \ ( 702 •~ 1 ~ ~- ~ 8 ••\ ~ i Z ~ ..' ,~s~ e o ~ v 2~'~ .c~ n' it T' 4 ~ ~. 1 o s s c ~ ~•~ ~ ~ ° N 21 s ~ "' 15, a ROANOKE COUNTY PLAIN I NG C DEPr~tt'Ti~gT,-I' pg pLANNIlIG B ~ D LOCKS ~iND ~~ R-3 TO C-2 • 38.06-6-4, -5, 6.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 23, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A .7-ACRE TRACT OF REAL ESTATE LOCATED AT THE INTERSECTION OF WILLIAMSON ROAD AND COMMANDER DRIVE (TAX MAP NOS. 38.06-6-4, 38.06-6-5, 38.06-6-6.1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 UPON THE APPLICATION OF THE ROANOKE COUNTY PLANNING COMMISSION WHEREAS, the first reading of this ordinance was held on December 12, 1995, and the second reading and public hearing were held January 23, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 4, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .7 acre, as described herein, and located at the intersection of Williamson Road and Commander Drive, Tax Map Numbers 38.06-6-4, 38.06-6-5, 38.06-6-6.1) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of the Roanoke County Planning Commission. 1 e ~'"'~ 3. That said real estate is more fully described as follows: TRACT 4 - 0.1722 ACRE - 38.06-6-4 Beginning at an iron pin in the western right-of-way of U.S. Route 11 (Williamson Road) being the southeast corner of Tract 3.1, thence with the said right-of-way S. 11 deg. 58' 52" E. 68.53 feet to the northeast corner of Tract 5; thence leaving said right-of-way and with line of Tract 5, S. 32 deg. 38' 00" W. 138.25 feet to a point in the easterly right-of-way of Commander Drive; thence with said right-of-way N. 41 deg. 38' 30" W. 50.00 feet to the southwest corner of Tract 6; thence with lines of Tracts 6 and 3.1 N. 32 deg. 38' 00" E. 173.48 feet to the Beginning. TRACT 5 - 0.294 ACRE - 38.06-6-5 Beginning at an iron pin in the westerly right-of-way of U. S. Route 11 (Williamson Road) being the southeast corner of Tract 4, thence with said right-of-way S. 11 deg. 58' 30" E. 231.06 feet to point at intersection of U. S. Route 11 and Commander Drive; thence with a curve to the right, chord bearing S 63 deg. 09' 31" W. 19.35 feet, an arc of 26.32 feet and a radius of 10.00 feet; thence with the easterly right-of-way of Commander Drive N. 41 deg. 38' 30" W. 158.36 feet to an iron pin with the line of Tract 4 N. 32 deg. 38' 00" E. 138.25 feet to the Beginning. Beginning at an iron pin in the easterly right-of-way of Commander Drive and being the northwest corner of Tract 4, thence with said right-of-way N. 41 deg. 38' 30" W. 141.77 feet to an iron pin; thence leaving said right-of-way N. 56 deg. 06' 38" E. 100.92 feet to an iron pin in the line of Tract 3.1; thence with a line of Tract 3.1 S. 41 deg. 38' 30" E. 100.00 feet to an iron pin in the line of Tract 4; thence with a line of Tract 4 S. 32 deg. 38' 00" W. 103.89 feet to the Beginning. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.locksmith 2 Citizens of Roanoke County L J January 22, 1996 Roanoke County Board of Supervisors Dear Sirs; We, the undersigned, are very concerned about the recent plans made public by the Commonwealth of Virginia; to sell, on the open market, the Virginia Tech Farm and the land surrounding Catawba Hospital. We fear that such a sale could lead to commercial or residential developement that would seriously degrade the quality of life in the scenic Catawba Valley. For that reason we ask that you take whatever measures necessary to ensure that this land is preserved for either agricultural or recreational purposes. Please keep it open and green! NAME ADDRESS TELEPHONE Y ~1r ~ti~ ;~~ ~.ti ~'<< Y .~yi7~-- ,~1~1 kcz~r~ ~ . /G~i~?l9~', ~~ ~~11J/ t-- ( ~ ~~ x '~~ ~' y y,~.~~,1 C'c~~~7~~ Inc, ~ ~/l~"~ .3~~- 7'~5`~ `y0 ~~C~~ - C~ ~~~ ten ~'~,~^-~~. G ~~'Z~'~~-~~~' Citizens of Roanoke County January 22, 1996 Roanoke County Board of Supervisors Dear Sirs; We, the undersigned, are very concerned about the recent plans made public by the Commonwealth of Virginia; to sell, on the open market, the Virginia Tech Farm and the land surrounding Catawba Hospital. We fear that such a sale could lead to commercial or residential developement that would seriously degrade the quality of life in the scenic Catawba Valley. For that reason we ask that you take whatever measures necessary to ensure that this land is preserved for either agricultural or recreational purposes. Please keep it open and green! ~~~j~~ NAME ~~ ~I/~G~~1 ~~~° ~~~,~ F ~~;. ~; ~ ~ ~~~ ~.~ 0/ ~ic- AD RES TELEPHONE 8~~5 5~~.~t~.~ht . ~~,. i ~3~~5-~/3Y~J ..~ ~~~/~~ ~ o~~ 'i l Baas-~~ ~?~ ~v~~ `~ Zo ~~.~e, ~- z~~~ ~~~. ~~ ~ ~3 i~ 2~S-~°~3 r Y Citizens of Roanoke County January 22, 1996 Roanoke County Board of Supervisors Dear Sirs; We, the undersigned, are very concerned about the recent plans made public by the Commonwealth of Virginia; to sell, on the open market, the Virginia Tech Farm and the land surrounding Catawba Hospital. We fear that such a sale could lead to commercial or residential developement that would seriously degrade the quality of life in the scenic Catawba Valley. For that reason we ask that you take whatever measures necessary to ensure that this land is preserved for either agricultural or recreational purposes. Please keep it open and green! NAME ADDRESS TELEPHONE 3E 0~ pOANp~,~ ti p 2 ~ J ` a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 January 24, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLWS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (703) 772-2005 The Reverend Becky Proctor Associate Minister Rosalind Hills Baptist Church 2711 Laburnum Avenue, SW Roanoke, YA 24015 Dear Reverend Proctor: On behalf of the Board of Supervisors, I would like to thank you for o,,~`ering the invocation at our meeting on Tuesday, January 23, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, Bob . Joh Chairman Roano Board of Supervisors C~o~t~t~ of ~o~z~~~P ® Recycled Paper O~ AOANp~.~ a ti ~ p ~ ` a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772.2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 January 23, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (7031 772-2005 Mr. J. William Pistner 3216 Hartley Circle Roanoke, VA 24018 Dear Mr. Pistner: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Blue Ridge Community Services Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, January 23, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Blue Ridge Community Services Board for another three-year term. Your new term will expire on December 31, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Bob L. Jo , Chairman Roanoke Co y Board of Supervisors BLJ/bj h Enclosures cc: Dr. Fred Roessel, Jr., Executive Director C~aixz~#~ o~~ ~v~tx~~~e ®p~(~ p~ ~F p,OANp~~ a ~ ~ 9 Z y~ v a 7838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~~~xxr~ ~~ .~~xxY.~.~.~ P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 '703) 772-2005 FAX (703) 772-2193 January 24, 1996 Ms. Mary DeCourcy Route 1, Box 417 Lexington, VA 24450 Dear Ms. DeCourcy: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, January 23, 1996, the Roanoke County Board of Supervisors unanimously approved the request of Planned Parenthood of the Blue Ridge, Inc. for a raffle permit. The raffle will be conducted on March 24, 1996. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, permits are valid only on the dates in the application or until June 30, 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, 7~'1 a,~ N~ CC~I~~., Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ~~ OF p,OANp~~ a ti ~ z c ~ 2 J a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2C~5 FAX (703) 772-2193 January 24, 1996 Ms. Brenda Salmons 3482 Belle Avenue, NE Roanoke, Va 24012 Dear Ms. Salmons: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, January 23, 1996, the Roanoke County Board of Supervisors unanimously approved the request of the Women of the Moose, Vinton Chapter #1551, for a 50/50 Raffle Permit for calendar year 1996, effective through June 30, 1996. The raffles will be conducted at the location and on the dates specified in your application. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, this permit is only valid until June 30 1996 The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 ®~ O~ FlOANp~~ ~ ~ A z ~ v a 1838 MARY H ALLEN, CMC CLERK TO THE BOARD C~~~xr~ .~~ ~~xx~.~.~.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (7031 772-2193 January 24, 1995 Mr. Jim Matthews, General Manager Salem Cable TV 21 South Bruffey Street P.O. Box 827 Salem, VA 24153 Dear Mr. Matthews: BRENDA J. HOLTON DEPUTY C~LRK This will notify you that at the January 23, 1996 meeting of the Roanoke County Board of Supervisors, Supervisor Fenton F. "Spike" Harrison, Jr., was appointed to the Roanoke County Cable Television Committee to represent the Catawba Magisterial District, replacing Edward G. Kohinke, Sr. Would you please update your records and mailing list to reflect this change. Thank you, and if you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: The Honorable Fenton F. "Spike" Harrison, Jr. Randolph M. Smith, Salem City Manager Joseph B. Obenshain, Senior Assistant County Attorney ®R 0~ ROANp~~ ti p 2 7 J 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (7031 772-2193 January 224, 1996 Mr. Neal J. Barber The Urban Partnership 9 South Fifth Street Richmond, VA 23219 Dear Mr. Barber: BRENDA J. HOLTON DEPUTY CLERK This will notify you that at the January 23, 1996 meeting of the Roanoke County Board of Supervisors, Bob L. Johnson, 1996 Chairman, was appointed to the Urban Partnership to replace the 1995 Chairman H. Odell Minnix. Would you please update your records and mailing list to reflect this change. Thank you, and if you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: The Honorable Bob L. Johnson Elmer C. Hodge, County Administrator ® P~ O~ ROANp~~ ti z o ~ a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772.2005 FAX (703) 772-2193 January 24, 1996 The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable John S. Edwards Malfourd W. "Bo" Trumbo H. Morgan Griffith C. Richard Cranwell Clifton A. Woodrum A. Victor Thomas BRENDA J. HOLTON DEPUTY CLERK Dear Senators Edwards, Trumbo and Congressmen Griffith, Cranwell, Woodrum, and Thomas: Attached is an attested copy of Resolution No. 012396-4 requesting the Virginia General Assembly to adopt an act specifically authorizing the creation of a small claims court for the County of Roanoke. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, January 23, 1996. If you need further information, please do not hesitate to contact me. Sincerely, mod. Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Paul M. Mahon The Honorable The Honorable The Honorable Court The Honorable ~y, County Attorney James H. Dillard Roy B. Willett, Judge, Circuit Court Julian H. Raney, Jr., Judge, Gen District John L. Apostolou, Judge, Gen District Court ® Recy~ed P~ LEGAL NOTICE ROANORE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, January 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Planning Commission to rezone .7 acre from R-3 to C-2 in order to construct a locksmith and commercial lease space, located at the intersection of Williamson Road and Commander Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: January 5, 1996 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, January 9, 1996 Tuesday, January 16, 1996 Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (540) 772-2068 SEND AFFIDAVIT OF PUBLICATION TO: ROANORE COUNTY PLANNING DEPARTMENT P.O. BO% 29800, ROANORE, VA 24018 LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 23, 1996, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Stanley Birckhead requesting vacation of a 50 foot unimproved right-of-way referred to as Granville Street which is located between the intersections of Northway Drive (Route 1820) and Chester Drive (Route 1857) for approximately 400 feet in length, as recorded in Plat Book 3, Page 20, and located in the Hollins Magisterial District. A copy of the documents related to this request maybe examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this fourth day of January, 1996. .mod. ~~~1..~.~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, January 9, 1996 Tuesday, January 16, 1996 Direct the bill for publication to: Mr. Rudy Cox 3512 Brambleton Avenue S. W. Roanoke, VA 240181 RKE BOARD SUPERVISORS TEL~703-772-2183 Jan 04'96 11 10 No . Receiver Transmitter Date Time Mode Pages Result Transmit Confirmation Report . 004 . 9-f 981-/3415 . RKE BOARD SUPERVISORS • Jan 04'96 1110 • 01'17 . Norm • 02 • 0K ~. ~~r. L _. January 11, 1996 An outdnor classroom and living history museum enabUng visitors to learn about the land, wildlife, and early American civilizations through a diversity of experiences at Milepost 115 on the Blue Ridge Parkway Mr. Elmer Hodge Administrator Roanoke County Post Office Box 29800 Roanoke, VA 24018-0798 Dear Elmer, Remember our announcement last fall of the beginning of Explore's Brugh Tavern project? We're moving a 1790s wagon-road tavern into the park and restoring it as a public restaurant, at the Explore terminus of the new Roanoke River Parkway. It will provide food for park visitors from this area, serve travelers on the parkway (helping develop tourism), and be used to teach school children about our rich transportation heritage. We've started the project with the support of private donors, having raised over $1 million to date. However, the total cost of the project, including infrastructure, now is projected at $1,436,669. Explore is seeking the additional funding through a VDOT ISTEA grant. We would appreciate passage of a resolution by the Roanoke County Board of Supervisors supporting VDOT funding of this project for inclusion with our application. A draft resolution is enclosed. Also enclosed is a project summary and a copy of an editorial on the project. Thanks for your help. Sincerely, M. Rupert Cutler, Ph.D. Executive Director Administered by Virginia Recreational Facilities Authority Virginia Code §10.1-1600 et. seq. in partnership with The River Foundation, Inc. LR.C. §501 (c) (3) Post Office Box 8508 Roanoke, Virginia 24014-8508 (540) 427-1800 FAX (540) 427.1880 MRC/pkl Enclosures VIRGINIA'S °~ PAR K Resolution By the Roanoke County Board of Supervisors In Support of the ISTEA Grant Application Of the Virginia Recreational Facilities Authority For the Brugh Tavern Project WHEREAS, the Virginia Recreational Facilities Authority (VRFA) currently is involved in a project to move, renovate, and adaptively reuse the historic Brugh Tavern at Virginia's Explore Park, to the benefit of the citizens of Roanoke County and western Virginia both through the preservation and interpretation of our heritage and the further development of our tourist industry; and, WHEREAS, the VRFA already has obtained $1,000,000 in private funding to begin this project; and, WHEREAS, the VRFA is seeking Virginia Department of Transportation funding through the Intermodal Surface Transportation Efficiency Act (ISTEA) for the sum of $436,669 to complete this project, NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that: l) The County of Roanoke endorses and supports both the Brugh Tavern project and the request of the VRFA for Virginia Department of Transportation funding. 2) That the Clerk to the Board of Supervisors is directed to forward an attested copy of this resolution to the Virginia Recreational Facilities Authority. ,t Proposed ISTEA Project Summary Project: Brugh Tavern Restoration and Adaptive Reuse Who: Virginia Recreational Facilities Authority Where: Virginia's Explore Park, Roanoke County What: Moving the Brugh Tavern, a historic wagon road inn and tavern, to Explore Park's new Blue Ridge Parkway spur entrance area on Chestnut Ridge, restoring and adaptively re-using it as both a functional food service facility for the park visitors and living history interpretation site. This multi-phase project is viewed as including: 1. Disassembly in situ and reassembly of the historic structure 2. Adaptive reuse of the structure and construction of associated support facilities needed for public use. 3. Furnishing of the structure, design and implementation of historical interpretation, and integration of facilities into park infrastructure. Currently this project is in phase one implementation and phase two design and review. ISTEA participation and funding is sought for phase three completion. Budget: The project budget is as follows: Phase One: $ 353,150.00 Phase Two: $ 483,650.00 Phase Three: $ 599,869.00 TOTAL $1,436,669.00 In-hand match funding is $1,000,000, raised entirely from private sources in the Commonwealth. The Virginia Recreational Facilities Authority is seeking $436,669 in ISTEA funding for phase three participation to complete this project. This amounts to a 30.4 percent federal participation in the total project. r Rev. Becky Proctor, Associate Minister, Rosalind Hills Baptist Church, Roanoke, Va. will be present to give the Invocation on Tuesday, January 23, 1996. John Chambliss