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2/13/1996 - Regular
F ROAN 'FF 0 ~ ~ Z p ~ 38 WORKING DOCUMENT - SUB~TECT TO REVISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 13, 1996 Iff.1RT 6 1f R' !f/2 !mom Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Pablic hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to particq~ate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerlr to the Board at (703) 772-200 We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES 1. Roll Call.. ALL PRESENT AT 3:01 P.M. 2. Invocation: The Reverend Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM DELETED EXECUTIVE SESSION ITEMS REIATED TO THE SHELOR EASEMENT, AND ADDED AMENDED LANGUAGE TO ITEM i ® n?CVCIed Paper E-6. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS 1. Request to adopt a resolution limiting any increase in the real estate tax rate to 2 cents to fund the April 1996 Bond Referendum. (Elmer C. Hodge, County Administrator) R-021396-1 BL~T MOTION TO APPROVE RESO WITH PARAGRAPH 4 REMOVED AT LBE'S SUGGESTION. URC 2. Approval to proceed with the construction of improvements to William Byrd High School and Fort Lewis Elementary School (Diane Hyatt, Director of Finance) R-021396-2 HCN MOTION TO APPROVE RESO WITH PROTECTS TO BE SUB.TECT TO VALUE ENGINEERING URC BIJ ASKED ECH TO BRING BACK A REPORT WITH RECObIlVIENDATIONS ON $ FIGURE FOR CONSTRUCTION PROJECTS THAT R~L BE SUB.TECTED TO VALUE ENGINEERING PROCESS. 3. Request from the Registrar for funding for two special elections. (Elizabeth Leah, Registrar) a. April 2, 1996 Bond Referendum ($20,280) a b. June 11, 1996 Republican Primary ($20,280) A-021396-3 HCN MOTION TO APPROVE FUNDING FOR SPECIAL ELECTIONS URC 4. Request from Virginia Western Community College for funds for improvements to the Science Center ($7,250) and site improvements ($66,379). (Elmer C. Hodge, County Administrator) A-021396-4 HCN MOTION TO APPROVE $66379 FUNDING FOR VWCC SITE URC HCN MOTION TO DENY $7.250 FUNDING FOR NATURAL SCIENCE CENTER AYES-SH~HCN NAYS-FM,BI;T ABSTAIN-LBE BLJ MOTION TO APPROVE $72,50 FUNDING FOR NATURAL SCIENCE CENTER AYES-FM B~ NAYS-FM~iCN ABSTAIN-LBE FUNDING DENIED 5. Request for funds to conduct a survey of east County residents. (Anne Marie Green, Director of Community Relations) A-021396-5 FM MOTION TO APPROVE $7,500 TO FUND SURVEY URC HCN ASKED FOR COPY OF FINAL SURVEY 6. Request from the Town of Vinton to provide water if wells become contaminated in the future. (Elmer C. Hodge, 3 County Administrator) . A-021396-6 HCN MOTION TO~ APPROVE AGREEMENT WITH AMENDMENT TO j2) IN REPORT AYES-FM,SHIHCN,BIJ ABSTAIN-LBE BIT ASKED THAT LETTER BE SENT TO ALL PARTIES WITH AGREEMENT UNDER HIS SIGNATURE. 7. Request to adopt a resolution requesting approval by the Virginia Department of Transportation of eight proposed gateway beautification sites within public rights-of-sway. (Terry Harrington, Director of Planning and Zoning) R-021396-7 BLJ MOTION TO APPROVE RESO WITH CHANGES SUGGESTED BY LBE- URC 8. Identification of members for the Comprehensive Plan Citizen Advisory Committee and Technical Advisory Committees. (Terry Harrington, Director of Planning and Zoning) REPORT RECEIVED AND FILED F. OLD BUSINESS NONE G. REQUESTS FOR WORK SESSIONS BLJ REQUESTED WORK SESSION ON RECYCLING - ECH SUGGESTED 3/12/96 ECH ADVISED BUDGET WORK SESSION (ITEM R-21 IS POSTPONED TO 2/27/96 H. REQUESTS FOR PUBLIC HEARINGS 4 1. Request for Public Hearing on February 27, 1996 for citizen comment on the overall 1996/97 budget. (Brent Robertson) PUBLIC HEARING SET FOR 2/27/96 AT 7:00 P.M. I. PUBLIC HEARING NONE J. FIRST READING OF ORDINANCES (HEARD AFl'ER SERVICE AWARDS) 1. Ordinance authorizing the acquisition of easements to construct the Caivins Creek Sewer Interceptor and the Glernar East Sewer Main. (Gary Robertson, Utility Director) LBE MOTION TO APPROVE 1ST READING 2ND -2/27/96 URC 2. Ordinance vacating portions of a 10' waterline easement and a 20' sanitary sewer easement across property of R. S. Dickson & Company, DBA Ruddick Irnestment Company located at the intersection of Brambleton Avenue and Colonial Avenue. (Paul M. Mahoney, County Attorney) LBE MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 2/27/96 URC PMM ADVISED DONATION OF EASEMENT WILL BE ON 2/27/96 CONSENT AGENDA 3. Ordinance vacating four lots of the Hidden Valley Subdivision accessed off Indian Grave Road and located in the Cave Spring Magisterial District upon the petition s of Jeffrey W. Hodges and Cheryl A. Hodges. (Arnold Covey, Director of Engineering & Inspections) FM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 2/27/96 URC K. SECOND READING OF ORDINANCES I.. APPOINTMENTS 1. Blue Ridge Community Services 2. Building Code Board of Adjustments and Appeals 3. Highway and Transportation Safety Commission 4. Library Board SH NOMINATED TOSIE EVER TO A FOUR-YEAR TERM WHICH WILL EXPIRE 6/30/99 AND ASKED FOR CONFIRMATION ON CONSENT AGENDA FOR THIS MEETING. 5. League of Older Americans -Advisory Council LBE NOMINATED FRANCES R. HOLSINGER TO ANOTHER ONE- YFAR TERM EXPIRING 3/31/97. M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 6 R-021396-8 FM MOTION TO APPROVE CONSENT RESO WITH ITEM 2 AMENDED TO ADD CONFIRMATION OF LIBRARY BOARD APPOINTMENT URC 1. Approval of Minutes -December 12, 1995, January 2, 1996, January 6, 1996, January 9, 1996. 2. Confirmation of Committee Appointment to the Grievance Panel AND LIBRARY BOARD. A-021396-S.a 3. Approval of a Raffle Permit for the Roanoke Valley Women's Bowling Association. A-021396-8.b 4. Approval of a Raffle Permit for the Roanoke Area Ministries. A-021396-8.c 5. Confirmation of approval for a Raffle Permit for the American Saddlebred Horse Association of Virginia. A-021396-8.d N. REPORTS AND INQUIItIES OF BOARD MEMBERS Supervisor Minnix: (1) Announced his son Daniel and wife had a daughter. making him a grandpa for the first time. (2) Commended staff for the artwork on the walls. Bill Rand described the program Supervisor Eddy_~1) Asked when tour of Forensic Lab will be scheduled. ECH responded that he is hoping for the 3/12/96 meeting. (~ Commended Police Department for their annual report and asked where citizens could find copies. ECH advised report is in the libraries, or copies could be requested from Police DeAt. (3) Asked when the Debt Policy would be brought to Board. ECH responded it will be included in budget work session on 2/27/96. (4) Advised he wrote to legislators urging retention of urban foresters that Gov. Allen is eliminating. (51 Complimented VDOT on their excellent snow removal efforts during February spay. (~ Announced that he and ECH met with EAC where there was a suggestion to change meeting time for 1st meeting from 3.00 p.m. to 7:00 p.m. Supervisor Tohnson: (1) Advised that he asked MHA to look into voice mailboxes for supervisors. MHA described the program and costs. (2) Asked that volunteers staffing information desk be included in volunteer reception on April 25. Supervisor Nickens: Announced there was a recent court ruling that could affect the Commissioner of Revenue and requested more information. O. CITIZENS' COMII~NTS AND COM1ViUNICATIONS NONE P. REPORTS FM MOTION TO RECEIVE AND FILE -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -January 1996 5. Report from the Virginia Department of Transportation of changes to the Secondary System as of December 1995. Q. EMPLOYEE SERVICE AWARDS (4:30 P.M.) PRESENTED BY BI;T AND ECH (A RECEPTION HONORING HELD ON THE FOURTH AWARDS CERE11~iONY) THE EMPLOYEES WILL BE FLOOR FOLLOWING THE 8 R WORK SESSIONS 1. Discussion of revisions to the VDOT Six Year Construction .Plan and the Revenue Sharing Program. (Arnold Cavey, Director of Engineering & Inspections) PRESENTED BY ARNOLD COVEY, STEVE BARGER, JEFF ECHOES (VDOT~ 2. Discussion of the following budget issues: (a) CIP Draft; (b) Vehicle Inventory; (c) year-end estimated expenditures and revenues. (Brent Robertson, Budget Manager) POSTPONED TO 2/27/96 S. EXECUTIVE SESSION pursuant to the Code of Virginia Section Z.1-344 A (5) discussion of prospective business or industry; (7) consultation with legal counsel pertaining to actual or probably litigation, drainage, boundary line adjustment with the City of Salem. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 6:01 P.M. URC T. CERTIFICATION OF EXECUTIVE SESSION R-021396-9 FM MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESOLUTION AT 6:24 P.M.- URC U. ADJOURNMENT ADJOURNMENT AT 6:25 P.M. 9 O~ ROAN ,~.~ z ~ s' 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 13, 1996 ,~ff~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in o-der to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005 We request that you provide at least 48- hours notice so that prgper arrangements may be made. A. OPENING CEREMONIES 1. Roll Call. 2. Location: The Reverend Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper D. BRIEFINGS NEW BUSINESS 1. Request to adopt a resolution limiting any increase in the real estate tax rate to 2 cents to fund the April 1996 Bond Referendum. (Elmer C. Hodge, County Administrator) 2. Approval to proceed with the construction of improvements to William Byrd High School and Fort Lewis Elementary School (Diane Hyatt, Director of Finance) 3. Request from the Registrar for funding for two special elections. (Elizabeth Leah, Registrar) a. April 2, 1996 Bond Referendum ($20,280) b. June 11, 1996 Republican Primary ($20,280) 4. Request from Virginia Western Community College for funds for improvements to the Science Center ($7,250) and site improvements ($66,379). (Elmer C. Hodge, County Administrator) 5. Request for funds to conduct a survey of east County residents. (Anne Marie Green, Director of Community Relations) 6. Request from the Town of Vinton to provide water if wells become contaminated in the future. (Elmer C. Hodge, County Administrator) 7. Request to adopt a resolution requesting approval by the Virginia Department of Transportation of eight proposed gateway beautification sites within public rights-ofuvay. (Terry Harrington, Director of Planning and Zoning) 8. Identification of members for the Comprehensive Plan Citizen Advisory Comittee and Technical Advisory Committees. (Terry Harrington, Director of Planning and 2 Zoning) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearing on February 27, 1996 for citizen comment on the overall 1996/97 budget. (Brent Robertson) I. PUBLIC HEARING J. FIRST READING OF ORDINANCES 1. Ordinance authorizing the acquisition of easements to construct the Caivins Creek Sewer Interceptor and the Glernar East Sewer Main. (Gary Robertson, Utility Director) 2. Ordinance vacating portions of a 10' waterline easement and a 20' sanitary sewer easement across property of R. S. Dickson & Company, DBA Ruddick Irnestment Company located at the intersection of Brambleton Avenue and Colonial Avenue. (Paul M. Mahoney, County Administrator) 3. Ordinance vacating four lots of the Hidden Valley Subdivision accessed off Indian Grave Road and located in the Cave Spring Magisterial District upon the petition of Jeffrey W. Hodges and Cheryl A. Hodges. (Arnold 3 Covey, Director of Engineering & Inspections) K. SECOND READING OF ORDINANCES L. APPOINTMENTS 1. Blue Ridge Community Services 2. Building Code Board of Adjustments and Appeals 3. Highway and Transportation Safety Commission 4. Library Board 5. League of Older Americans -Advisory Council M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes -December 12, 1995, January 2, 1996, January 6, 1996, January 9, 1996. 2. Confirmation of Committee Appointment to the Grievance Panel. 3. Approval of a Raffle Permit for the Roanoke Valley Women's Bowling Association. 4. Approval of a Raffle Permit for the Roanoke Area 4 Ministries. N. O. P. Q- ,_ 5. Confirmation of approval for a Raffle Permit for the American Saddlebred Horse Association of Virginia. REPORTS AND INQUIRIES OF BOARD MEMBERS CITIZENS' CONIlViENTS AND COIHIlVIUNICATIONS REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -January 1996 5. Report from the Virginia Department of Transportation of changes to the Secondary System as of December 1995. EMPLOYEE SERVICE AWARDS (4:30 P.M.) (A RECEPTION HONORING HELD ON THE FOURTH AWARDS CEREMONY) THE EMPLOYEES WILL BE FLOOR FOLLOWING THE WORK SESSIONS 1. Discussion of revisions to the VDOT Six Year Construction Plan and the Revenue Sharing Program. (Arnold Covey, Director of Engineering & Inspections) 2. Discussion of the following budget issues: (a) CIP Draft; (b) Vehicle Irnentory; (c) year-end estimated expenditures 5 and revenues. (Brent Robertson, Budget Manager) S. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) discussion of the acquisition of real estate, Shelor easement; (5) discussion of prospective business or industry; (7) consultation with legal counsel pertaining to actual or probably litigation, drainage, boundary line adjustment with the City of Salem. T. CERTIFICATION OF EXECUTIVE SESSION U. ADJOURNMENT 6 ~' ~ ~ ~...r ~..°° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 RE80LIITION 021396-1 EJCPRESSING THE INTENTION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO LIMIT ANY INCREASE IN THE REAL ESTATE TA% RATE TO TWO (2) CENTS OR $1.15 PER $100 ASSESSED VALUATION FOR PURPOSES OF RETIRING THE PROPOSED GENERAL OBLIGATION DEBT FOR SCHOOL CAPITAL PROJECTS WHEREAS, the Board of Supervisors of Roanoke County, Virginia has requested the Circuit Court to order the special election to determine the wishes of the citizens of Roanoke County with respect to incurring general obligation debt for public school purposes; and, WHEREAS, said special election is scheduled for April 2, 1996; and, WHEREAS, the School Board for Roanoke County, Virginia, has requested the Board of Supervisors to determine the method of retiring the proposed general obligation debt for public school capital projects; and, NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby expresses its intent to limit any increase in the real estate tax rate to two (2) cents or $1.15 per $100 assessed valuation for the purpose of retiring the proposed general obligation debt for public school purposes and public school capital projects which is the subject of the special election scheduled for April 2, 1996. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. lien, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Jerry Canada, Chairman, School Board Dr. Deanna Gordon, Superintendent, Roanoke County Schools John Birckhead, Director, Real Esate Assessment R. Wayne Compton, Commissioner of Revenue Alfred C. Anderson, Treasurer ACTION # ITEM NUMBER ~ - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 SUBJECT: Request to Adopt a Resolution Limiting Any Increase in the Real Estate Tax Rate for the Purpose of Funding the April, 1996 Bond Referendum to 2 Cents COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: In recent weeks, as we held meetings with citizen groups to explain the purpose of the $37,408,195 school bond referendum, there have been a number of questions regarding its impact on taxes. At the last Board meeting, a work session was held to explain the proposed revenues and expenditures related to the project. Following the work session, the Board directed staff to return at its next meeting with a resolution formalizing the intent to limit the real estate tax increase for the retirement of debt on this issue to 2 cents. SUMMARY OF INFORMATION: At this time, staff continues to believe that some increase may be necessary to pay the debt service on these bonds without restricting the ongoing operations of the County. Several months ago, we estimated a 6 cent tax increase would be necessary, using the normal financing methods that the County has used in the past. We have reduced the impact on the tax rate by restructuring the debt payment schedule and by using the County's reserves to pay debt service over the next five years. In order to keep the tax increase as low as 2 cents, it may be necessary to use much of these reserves. Since there are still several pieces of information that are unknown, such as construction bids, interest rates and General Assembly actions, and since the money need not be borrowed during the 1996-97 fiscal year, it may be best to defer implementing a tax increase until we know more. Since the bonds would not be sold until next year, the Board will have until March, 1997 to determine how much, if any, of a tax increase is r +- > ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 RESOLUTION EXPRESSING THE INTENTION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO LIMIT ANY INCREASE IN THE REAL ESTATE TAX RATE TO TWO (2) CENTS OR $1.15 PER $100 ASSESSED VALUATION FOR PURPOSES OF RETIRING THE PROPOSED GENERAL OBLIGATION DEBT FOR SCHOOL CAPITAL PROJECTS WHEREAS, the Board of Supervisors of Roanoke County, Virginia has requested the Circuit Court to order the special election to determine the wishes of the citizens of Roanoke County with respect to incurring general obligation debt for public school purposes; and, WHEREAS, said special election is scheduled for April 2, 1996; and, WHEREAS, the School Board for Roanoke County, Virginia, has requested the Board of Supervisors to determine the method of retiring the proposed general obligation debt for public school capital projects; and, WHEREAS, the Board of Supervisors expresses its intentions with respect to this referendum and proposed general obligation debt. NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby expresses its intent to limit any increase in the real estate tax rate to two (2) cents or $1.15 per $100 assessed valuation for the purpose of retiring the proposed general obligation debt for public school purposes and public school capital projects which is the subject of the special election scheduled for April 2, 1996. ~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 RESOLUTION 021396-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANORE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN SCHOOL CAPITAL IMPROVEMENTS The Board of Supervisors (the "Board") the County of Roanoke, Virginia (the "County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring, constructing, equipping and developing certain improvements or expansions to William Byrd High School and Fort Lewis Elementary School ("Project") and to reimburse such advances with proceeds of one or more financings. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances not to exceed $500,000 made or to be made by the County to pay the costs of acquiring, constructing, equipping and developing the Project from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Project is $4,600,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution with the projects to be subject to Value Engineering, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Jerry Canada, Chairman, School Board Dr. Deanna Gordon, Superintendent, Roanoke County Schools d~ ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Approval to Proceed with the Construction of Improvements to William Byrd High School and Ft. Lewis Elementary School COUNTY ADMINISTRATOR'S COMMENTS: ~~,~~,~-,-,,,~~~,~--~,~ ~~~ BACKGROUND The County of Roanoke is currently on the waiting list to receive funding from the State Literary Loan program for $3,300,000 of improvements to William Byrd High School and $1,300,000 of improvements to Ft. Lewis Elementary School. Our current debt schedules anticipated receiving funds for William Byrd High School in the Fall of 1996, and Ft. Lewis in the Fall of 1997. SUMMARY OF INFORMATION: We have recently received word from the State that these Literary Loans should be available earlier than we projected. William Byrd should be available in the Spring of 1996, and Ft. Lewis should be available through a VPSA subsidy sale in the Fall of 1996. The attached letter from Jerry Canada, Chairman of the Roanoke County School Board, expresses their desire to proceed with these projects as soon as possible. They would like to begin issuing requests for construction bids immediately. The attached reimbursement resolution will advance funds to the Schools for these two projects, so that they may begin work on the projects immediately. With the advanced stage of the Literary Loan schedule, an advance of $500,000 should be sufficient until the Literary Loans are received. FISCAL IMPACT: Since these funds will be borrowed one year earlier than planned, we will need to add an additional m:\finance\common\board\ February 8, 1996 r ~ _ $316,000 for debt service in the 1996-97 budget. The following years are already included in the debt projection schedule. STAFF RECOMMENDATION: Staff recommends approving the attached resolution advancing an amount not to exceed $500,000 for the William Byrd High School and Ft. Lewis Elementary literary loan projects. Debt service of $316,000 will be added to the 1996-97 debt budget for payment of these loans. SUBMITTED BY: ~,[.~z~..a,. ~ . ~-Y~i Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by No Yes Abs Eddy Harrison Johnson Minnix Nickens m:\finance\common\board\ February 8, 1996 FEI~,~=07' 9b (WEDS 12 ~ 59 RUANUKE Dh1V GSG _ TEL 540561745 DEB. -07~ 96 (wED1 a4:16 RKE GoUNTY SCHOOLS 'CEO,, S90 SbZ3993 oa t z ~ese a~1ct ur o~v~siuly s~eRlrv~NoeN'r ROANOKE COUNTY SOHOdLS 3637 COVE RpAp, ti.M1 gQAN01~, VIRGWU131016 MEIVIO~tANDUM P, Q0 P, aa~ .- ~^ ~`` TO c Mc. Bob L. lahnson, Chairman Roanoke County Board of Supervisors /~ C~.. ~~p7VI: Jerry L. Canada, Chairman, Roanoke County- School $oar ,S~` DATE: pebruary 7, 1996 SLTSJECT: N4N-F~F1yItENDUM Ch,PI'I:'~T~ TMPRpVEMENTS i want to inform ynu and other members of the board as to a change in availability of Literary money for the William Byrd High addition and the Fort Lewis addition, It had been anticipatncl dial llus funding would be available in tho Spring and fall of 1997, Finance staff was informed last week by the Department of Education that Iiterary maney would be available for William Byrd in .Tune of this year and in the tal I of this yeaz !ror Fort Lewis. I realize these capital improvement projects were scheduled for 1997. However in light of the Schavl T3und Referuidum, i believe it would be a great selling tool to the citizens of East and West County to move these projects up a full year and attempt to begin the actual improvem~ts this summer. Petsny Hodge has indicated to Dr. Gordon that the cast to the County would be ixl the area of $365,040.OQ to fund these two projects durirtig the first year_ I would submit to ydu that we could possibly save that much maney I7y moving these projects up a year. I respectfully request the Roanoke County Board of Supervisors consider this matter as soon as possible. Could you possibly consider this at your ~ebruarl~ 1 ~, 1996 meeting? Timing is cvcrytlvng these days. I truly believe this would be a positive move, Please let me Trnow if you need i w'ther infprmation. I look forward tv diSCU55trig c171s with you. c: Deanna W. Gordan, Superintendent School Boazd Board of Supervisors Amer Hodge, Adnvnistrator i r ~r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13,1996 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN SCHOOL CAPITAL IMPROVEMENTS The Board of Supervisors (the "Board") the County of Roanoke ,Virginia (the "County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring, constructing, equipping and developing certain improvements or expansions to William Byrd High School and Fort Lewis Elementary School ("Project") and to reimburse such advances with proceeds of one or more financings. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances not to exceed $500,000 made or to be made by the County to pay the costs of acquiring, constructing, equipping and developing the Project from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Project is $4,600,000. 3. This resolution shall take effect immediately upon its adoption. M ~~ a A-021396-3 ACTION NO. ITEM NUMBER AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request from the Registrar for funds for two special elections: (a) $20, 280 for April 2, 1996 Special Election (b) $20, 280 for June 11, 1996 Republican Primary COUNTY ADMINISTRATOR'S COMMENTS: ~ Q,~,~~ BACKGROUND: The Registrar's annual budget includes expenses for any elections planned during the fiscal year. Costs for additional or special elections are not covered. This year there are two elections that were not scheduled until after the budget was adopted. SUMMARY OF INFORMATION: Listed below are the estimated expenses for the two additional elections that will be held during 1996: _(a.)_ Special Election on the Bond Referendum (April 2, 1996) Election Officials $12,000 FICA 850 Ballots - Machine & Paper 1,500 Rent of Trucks 1,000 Set up of Machines & Election day service 4,500 Supplies, Copying, Postage 250 Rent of Voting Places 180 TOTAL EBPENSES: $20,280 L~ Special Election for the Republican Primary (June 11, 1996) Election Officials $12,000 FICA 850 Ballots - Machine & Paper 1,500 Rent of Trucks 1,000 Set up of Machines & Election day service 4,500 ~. ~` . ~ r" ~~ Supplies, Copying, Postage 250 Rent of Voting Places 180 TOTAL EXPENSES: $20,280 FISCAL IMPACT: The total funds needed to cover the two elections are $40,460, $20,280 for each election. The funds could be appropriated from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate $20,280 for the April 2, 1996 special election and $20,280 for the June 11, 1996 Republican Primary from the Board Contingency Fund. The total expenditure is $40,460. Respectfully submitted, Elizabeth Leah Registrar Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, ~~~~ + ~, Elmer C. Hodge County Administrator ACTION Motion by: Motion by Harry C. Nickens to approve funding cc: File Elizabeth Leah, Registrar Diane D. Hyatt, Director, Finance VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x A-021396-4 ACTION NO. ITEM NUMBER AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request from Virginia Western Community College for Funds for a Natural Science Center and site improvements COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1995, Virginia Western Community College requested additional funds from Roanoke County for two purposes. The largest request was for $66,379 toward site improvements. VWCC is required by the Virginia Community College System policy to request money for such improvements from the local supporting communities. The second request was for $7,250 for a planned Natural Science Center at the Community Arboretum. The total amount of funds requested for both projects was $73,629. During the 1995/96 budget process, the Board of Supervisors approved funds in amount of $18,801; $5,274 for the scholarship fund, and $13,527 which was the County's share toward construction of the Student Activity Center. The Board did not approve the request for funding for the science center and site improvements. Other local governing bodies approved their share of funds for this projects, and Virginia Western Community College has requested that the County reconsider the request for funds. SUMMARY OF INFORMATION: Virginia Western Community College is requesting additional funds for the following projects: Site Improvements The college is planning to improve student parking conditions through better accessibility and the addition of parking spaces. They are also mandated by the State of Virginia to construct a water retention facility to accommodate current funded construction projects. VWCC requested that the localities contribute $196,340 toward the projects. Roanoke County's share is $66,379. See Attachment A for the local budget request distribution. Ey Natural Science Center at the Community Arboretum The Natural Science Center would complement the greenhouse and Community Arboretum and provide a working area for planting projects, a center for independent research and group lectures, and restroom facilities for volunteers, students and visitors. The proposed facilities would reduce crowding and inefficient use of the greenhouse and would allow expansion of the horticulture programs. VWCC is requesting a $7,250 donation from Roanoke County. See Attachment B for more information on the proposal. ALTERNATIVES AND FISCAL IMPACT: If the Board of Supervisors wishes to provide funds for these two projects, $73,629 should be appropriated from the General Fund Unappropriated Balance. As an alternative, the Board may wish to defer the request until next year's budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate $73,629 from the General Fund Unappropriated Balance for Roanoke County's share of the site improvements ($66,379) and the Natural Science Center ($7,250) at Virginia Western Community College. Respe tfully ubmitted: Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved Denied Received Referred To ACTION (x) Motion by: Motion by Harry C. ( ) Nickens to apt~rove $66,379 ( ) funding for VWCC Site improve- ( ) ments ( ) VOTE No Yes Abs ACTION Approved ( ) Motion by: Motion b y Harry C. Denied (x) Nickens to deny $7, 250 funding Received ( ) for Natural Science Center Referred ( ) To ( ) ACTION Approved ( ) Motion by: Motion b y Bob L. Denied (x) Johnson to approve $7,250 Received ( ) funding for Natural Science Referred ( ) Center To ( ) cc: File Diane D. Hyatt, Director, Finance Eddy x Harrison x Johnson x Minnix x Nickens x VOTE No Yes Abstain Eddy x Harrison x Johnson x Minnix x Nickens x VOTE No Yes Abstain Eddy x Harrison x Johnson x Minnix x Nickens x v. , SITE DEVELOPMENT `L`'~,,,,,.~.7` ATTACHMENT A rr Virginia Western 1995-1996 Local Budget Request Distribution Locality Fall 1994 Headcount X 1992 Valuation X 1993 Population X X of Total Request Amount of Request (in thousands) ( Botetourt Countlr 480 8.28% 683,386 7.15% 15,840 6.48% 7.55% 14,815 Craig County 59 1.02% 113,096 1.81 % 4,600 1.88% 1.43% 2,811 ... • Franklin County 633 10.91% 953,282 9.97% 21,000 8.59% 10.10% 19,827 Roanoke County 1,924 33.17% 3,396,971 35.53% 81,500 33.36% 33.81% 66,379 Roanoke City 2,093 36.09% 3,382,809 35.38% 91,200 39.78% 36.83% 72,320 k Salem City 611 10.53% 970,682 10.15% 24,200 9.90% 10.28% 20,188 ' ' ~ Total 5,800 100.00% 9,560,226 100.00% 244,340 100.00% 100.00% 3196,340 ~ : _ ~> NOTES: Headcount: Total service area students only; Total Virginia Western headcount is 6,590 as of 1218194. Real Estate Valuation: Real estate true valuation provided by State Department of Taxation (January, 1995) based on 1992 true valuation. True valuation reduced by 40% for portion of Botetourt County served by Dabney Lancaster Community College. True valuation of Franklin County reduced by 50% for service area of Patrick Henry Community College. Data on real estate valuation expressed in thousands of dollars. Page 2 LOCALBUD.XLS a ~ AL FOUND 3~~,~~RN ~MALU~'ri `P ~g '4~~ i9so .~~ ATTACNMc_ -rP B VIRGINIA WESTERN COMMUNITY COLLEGE 3095 Colonial Avenue, S.W., P.O. Box 14045, Roanoke, Virginia 24038, Phone: 703/857-7311 EDUCATIONAL FOUNDATION, INC. January 13, 1995 Mr. Elmer Hodge Director of Management and Budget County of Roanoke P.O. BOX 29800 Roanoke, VA 24018-0798 Dear 1 ~-~Ie~lge~ ~' As president of the Virginia Western Educational Foundation, I write to request your support in securing $7,250 from the current Roanoke County budget for a planned Natural Science Center at the Community Arboretum. We are grateful for the previous financial support that the County of Roanoke has provided. For our community to realize the full benefit potential of this educational facility, it is vital that we achieve a balanced level of funding from private foundations, businesses, individuals, and municipalities. Our horticulture program, under the award-winning leadership of professor Lee Hipp, has developed and sustained outstanding curricular and extracurricular offerings. The most notable achievement is the Community Arboretum, which has been funded and operated almost entirely with private donations. The impact of this public garden on our curriculum and our relationship to the service community have been significant. We are excited by the opportunity to expand our services to K-12 children, civic groups, and Virginia Western students. The County of Roanoke's goal of supporting opportunities to improve health, education, nature, ecology and youth is shared by our college and foundation, and we hope that our proposal is reviewed favorably. If I can be of assistance, please call me at 982-2100 or Kelly Vest-Skelly, Virginia Western's Director of Development, at 857-6048. Thank you for considering this request. Sincerely, ey President Virginia Western Community College is an Equal Opportunity/Affirmative Action Institution. Virginia Community College System ~~/ THE NATURAL SCIENCE CENTER Proposed by the Virginia Western Community College Educational Foundation Submitted to The County of Roanoke January 12, 1995 E-~ TABLE OF CONTENTS Page Summary 1 Organizational Description 2 Project Description 3 Project Benefits 3 Evaluation 5 Future Funding 6 Proposed Budget 8 Letters of Support 9 Appendix 12 3~,~~RN Cagy~~~T< ~P ~g ~ T j T ~~ ~~~~ 1980 9r~'A( FWNOp VIRGINIA WESTERN COMMUNITY COLLEGE 3095 Colonial Avenue, S.W., P.O. Box 14045, Roanoke, Virginia 24038, Phone: 703/857-7311 EDUCATIONAL FOUNDATION, INC. The Virginia Western Community College Foundation requests $7,250 from the County of Roanoke to enable construction of a Natural Science Center. This multi- purpose resource facility will complement our greenhouse and Community Arboretum by providing a working area for planting projects, a center for independent research and group lectures, and restroom facilities for volunteers, students, and visitors. While the greenhouse was constructed with state funds, the $139,000 Community Arboretum has been funded entirely by donations from corporations, foundations, citizens and area governments. The proposed facility is needed to reduce crowding and inefficient use of our greenhouse, and to allow both the college and the Friends of the Arboretum, our primary volunteer support group, to expand the horticulture programs that are offered to traditional students and civic groups. Donations of $32,000 have been secured for the purchase of equipment and furnishings. The college president has committed funds for personnel to oversee the operation of the center. The architect has estimated a cost of $187,000 for site preparation and facility construction. A $7,250 donation from the County of Roanoke would contribute greatly to the success of this community project. Virginia Western Community College is an Equal Opportunity/Affirmative Action Institution. Virginia Community College System I. Organizational Description ~' A. The Virginia Western Community College Foundation The Virginia Western Community College Foundation was formed in 1981 to facilitate civic and corporate support that promotes a more effective utilization of college programs and facilities. Donations have been used to establish scholarships, provide extracurricular programs and support faculty curricular initiatives. The foundation board administers fund raising programs and provides financial management of funds donated to the college. Please see Appendix A for verification of our 501(c)(3) status.) B. The Community Arboretum The Community Arboretum has been funded, constructed and maintained through a cooperative agreement between the college and the Community Arboretum Advisory Committee. Planning and construction were started in 1989, and the final conifer plant section was completed in 1993. Over $139,000 and innumerable volunteer hours have been given by the community for the construction and operation of the facility. The college provides administrative, maintenance and promotional support. (Please see Appendix B for a pictorial development of the arboretum. ) 2 II. Project Description ,~= The Natural Science Center, which will be constructed adjacent to the greenhouse, will address three functional requirements of the horticulture program: 1. A "resource center, " which will enable horticulture research, planning and instruction with computer programs, drafting boards and a presentation area, 2. A "head house, " which will provide space for planting projects and equipment storage, thereby enabling efficient use of the greenhouse, and 3. Restrooms and wash facilities for volunteers, visitors, students and faculty. (Please see Appendix C for architectural design.) These three requirements must be met for the Community Arboretum to effectively provide horticultural education and anature-based recreational experience. The programs provided by The Natural Science Center will advance the community's understanding of ecological processes, botanical relationships, and horticultural practices. Furthermore, The Community Arboretum promotes the appreciation of natural beauty that is often a prerequisite for the development of an individual's environmental ethic. III. Project Benefits As the only comprehensive public educational garden in the eight-county Virginia Western Community College service area, the arboretum serves as the primary source for horticulture site visits by scholarly and civic organizations. (Please see Appendix D for a list of organizations that received structured tours.) The Natural Science Center will 3 ~'~ provide arboretum visitors with the opportunity to go beyond a visual appreciation of the garden and develop a scientific understanding of plants. By providing demonstrations on soil analysis, computer-assisted landscape planning, and traditional propagating, planting and potting practices, the center will illustrate the entire life process rather than just the static product. Also, as a living laboratory, the center will offer the hands-on experiences that reinforce classroom studies and fulfill curricular requirements for experiential learning. The arboretum has frequently been visited by school groups interested in using plant projects to integrate experiential-based studies of the environment with the traditional science curriculum. The site visits have been useful in providing inspiration and an understanding of the challenges involved in creating a garden. The research center and head house would provide the infrastructure needed to provide guidance to these classes. Warren Crawford, principal at Fairview Magnet School for Plants and Animals, has asked for assistance in providing teacher and volunteer training. Tom Dunleavy, principal at Fishburn Elementary School, has asked for help in developing a site plan for a landscaped amphitheater. Other school officials have called for information on planting wildflowers, trees and flower gardens. The new facility would enable the offering of a multi-stage visitation and training program that follows the plant cycle from site preparation and species selection to planting and maintenance. This program will provide inter-generational opportunities by allowing students and volunteers of all ages to share their expertise with one another. 4 G`"e~ The Natural Science Center will also facilitate individual and group efforts to plan, plant and maintain beautification projects. The resource center will provide the informational resources required for planning, and the head house will provide the laboratory for learning the techniques needed for successful plant management. The local extension service, which offers a Master Gardener program for plant enthusiasts, has agreed to provide volunteers for the horticulture program in exchange for use of the facilities. This partnership will be especially valuable as the center becomes integrated with the one-credit horticulture seminars which are currently oversubscribed. (Please see Appendix E for seminar listing.) The facility will also allow for a significant increase in greenhouse productivity. Inadequate storage and planting operations currently limit the greenhouse to 75 % capacity and suboptimal performance. The increased productivity will allow for an expansion of our annual plant giveaway, our periodic plant sales, and our contribution of plants to college departments which want to recognize visitors. IV. Evaluation The Natural Science Center has been specifically designed to enhance the effectiveness of the existing greenhouse, arboretum and horticulture program. Following construction, the arboretum committee will document changes in the level of external partnerships with school and civic groups, the accessibility of information for research and planning, the quantity and quality of structured site visits and related class 5 E-Y enrollments, and the productivity of the greenhouse. Each of these indicators will be measured through analysis of data, surveys and personal interviews with K-12 teachers, Master Gardeners, and students and visitors of all ages. V. Future Funding The college has committed funds for personnel cost, operating and maintenance costs. The research facility equipment, which cost $32,200, has been purchased through budgeted local funds. The Beirne Carter Foundation has approved a grant for $15,000 for construction of the horticulture center. This proposal is part of a comprehensive campaign which will receive internal foundation support and target the following two groups: 1. Presently supportive individuals, corporations, foundations and local governments. These include the "Friends of the Arboretum," Roanoke Gas, Shenandoah Life Insurance, The Valley Beautiful Foundation, Roanoke City and County, Salem City, Franklin County, and others. 2. Potential new sources of support such as regional foundations and corporations. These include potential "in-kind" donors such as SFCS Engineering and Architectural Firm, Appalachian Power Company, Lionberger Construction, and others. 6 We will also approach The Allstate Foundation, The Junior League of the Roanoke Valley, Inc., and The Landmark Foundation. PROPOSED MATCHING CONTRIBUTIONS 1. Donations for Equipment $32,200 received 2. Personnel Expenses Paid by VWCC $22,000 received 3. Friends of the College $100,000 13,500 rcvd 4. Gifts In-Kind $14,750 5. Local Governments $22,250 6. Other Foundation Support $50,000 15,000 rcvd E-'f A-021396-5 ACTION # ITEM NUMBER E-S' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 SUBJECT: Request for Funding for Survey of East County Residents COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~~~"`~ r,, ~~~ BACKGROUND INFORMATION: The Board of Supervisors instructed Staff to investigate the cost of conducting a survey of residents living in the East County area between the Town of Vinton and the Bedford County border. The survey is to determine the satisfaction level of County residents in that area, and to elicit the opinion of those residents on the topic of annexation into the Town of Vinton. There are approximately 4,000 residents living in that part of Roanoke County. SUMMARY OF INFORMATION: Staff has been advised by two research organizations that due to the complexity of the issue to be addressed, at least 300-400 residents should be contacted to obtain a valid survey result. The survey can be conducted by Martin Research within 30 days of approval by the Board, with results available shortly thereafter. FISCAL IMPACT: The cost of drafting the document, conducting the telephone survey, and preparing a report analyzing the results is $7500. Funds are currently available in the Board contingency account. ~~S RECOMMENDATION: $7500 from the Board residents. Staff recommends that the Board approve the allocation of Contingency Account to pay for the survey of East County ~~a~ Anne Marie Green, APR Director, Community Relations .~ ~~ Elmer C. Hodge County Administrator ------------- ------------------------------- ACTION ------------ -------- VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix to approve $7,500 to Eddy x Received ( ) fund survey Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Anne Marie Green, Director, Community Relations Diane D. Hyatt, Director, Finance 4 .- A-021396-6 Action Number Item Number ~ " AT A REGULAR MEETING OF THE ROANORE COUNTY BOARD OF SUPERVISORS HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 SUBJECT: Request from Town of Vinton for County to Provide Water if Wells Become Contaminated in the Future COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In November, 1994, the Board of Supervisors approved the petition of Shanks Associates P.C. for rezoning of a tract of land at the intersection of Washington Avenue and Feather Road and authorized a Special Use Permit to allow construction of a convenience store there. Conditional approval of the use of coal combustion byproduct (CCBP) as fill material at the site was included. The convenience store site is close to the public wells that supply water to the Town of Vinton and east County. During the rezoning procedure, there were questions about possible contamination from the fill material. Before the rezoning was approved, the County received assurance from the U. S. Environmental Protection Agency and from the State Depart- ment of Environmental Quality that CCBP is not considered hazardous, that its use as fill material is appropriate, and that there is no risk to humans or the environment. At the October 17, 1995, meeting of the Roanoke County Board of Supervisors and the Vinton Town Council, Council members expressed concern about the possible contamination of Bush wells 1, 2, and 3 by the CCBP. Councilmen Buford Barton and Bill Obenchain asked if the County would be responsible for providing water to the Town if those wells become contaminated. The Board responded that the CCBP material has passed all federal and State tests for this use and that the County has been assured that there will be no contamination. In fact, denial of the property owner's request to use CCBP for fill could have resulted in a law suit against the County. However, the Town has requested official commitment from the Board that if it becomes necessary the County will provide water to Vinton at a cost no greater than the Town's then-effective water rate. Because this issue is so important to the Town and because of the { ~' -2- potential cost to the County, staff felt documentation of the wells' water quality was desirable and had the wells tested to establish a baseline. They will be re-tested in six months to a year and periodically there- after. Copies of all correspondence and tests have been sent to KBK Enterprises, Inc., the company providing the fill material. It will be clear to them that they are considered responsible for any contamination. FISCAL IMPACT: There will be an ongoing cost of about $1,000 annually for testing the three wells. If approved, the cost will come from the Utility Fund, which will be reimbursed from the General Fund. RECOMMENDATION: Staff recommends that the following actions be taken: [1] That the County, at its expense, monitor Bush wells 1, 2, and 3 on a semiannual or annual basis; [2] That if the wells become contaminated and it is determined that the contamination came from the CCBP fill material, the County will act jointly with the Town as necessary to provide the Town and east County with water; and [3] That the generator (American Electric Power, formerly Appalachian Power Company) and the provider (KBK Enterprises, Inc.) of the fill material and the property owner (Gerald W. Fairchild) be held responsible for all costs connected with the County's arrangements to provide water and the restoration of the water from the Bush wells to its former quality or the drilling of new wells, and that the County join with the Town in seeking to recover all monetary losses, including any differential in rates, from the responsible parties. Respectfully submitted, nw ~~~ Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File ACTION Motion by: Motion by Harry C. Nickens to approve staff recommendation Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Certified Copies by Certified Mail The Honorable Charles R. Hill, American Electric Power KBK Enterprises, Inc. Gerald W. Fairchild VOTE No Yes Abstain Eddy x Harrison x Johnson x Minnix x Nickens x to: Mayor, Town of Vinton i ~: w ~~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE OUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRIIARY 13, 1996 RE80LUTION 021396-7 REQUESTING APPROVAL BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION OF EIGHT PROPOSED GATEWAY BEAUTIFICATION SITES WITHIN PIIBLIC RIGHTB-OF-WAY IN ROANORE COIINTY WHEREAS, the Virginia Department of Transportation shall review specifications for the design, installation, and maintenance of highway median plantings at particular locations in Roanoke County, and WHEREAS, the Roanoke County Planning Commission originally requested the establishment of this Gateway Beautification project and unanimously endorsed its creation on February 7, 1995, and WHEREAS, the Board of Supervisors of Roanoke County has appropriated the sum of $18,000 to fund this project for the 1995- 1996 fiscal year. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia requests that the Virginia Department of Transportation approve the submitted specifications and permit landscaped planting areas at the following key, high profile locations; said permit to include approval of gateway welcome signs per state specifications at locations 1, 2, 3, 4, 7 and 8 specified herein: (1) US 220 South of the Blue Ridge Parkway (2) VA 419/Tanglewood Mall Southwest of the Roanoke City Limits (3) VA 24 at the Blue Ridge Parkway (4) US 460 at the Botetourt County Line (5) VA 115 at Interstate 81 (6) US 11 at VA 117 (7) VA 311 at Interstate 81 (8) VA 419 South of Salem City Limits, and BE IT FURTHER RESOLVED that the Board of Supervisors of Roanoke County hereby agrees to pay 100 percent of the total cost for design and installation, and will provide for perpetual maintenance of this project in lieu of a permit fee or continuous bond for the eight proposed Gateway Beautification locations. On motion of Supervisor Johnson to adopt the resolution with changes suggested by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Jeffrey Echols, Resident Engineer, VDOT Diane D. Hyatt, Director, Finance ~- ~. r 1 ACTION NO. ITEM NO. L~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request to adopt a resolution requesting approval by the Virginia Department of Transportation of eight proposed gateway beautification sites within Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: ~ r~~ ~~ ~ BACKGROUND' The Board of Supervisors initiated a new program as part of the FY95-96 budget and authorized the design and planting of various gateway locations around the County. Eighteen-Thousand ($18,000) dollars was appropriated for this program. This amount includes design services, materials and maintenance for all locations. A landscape firm has been retained to provide the requested design, planting and maintenance services. Designs have been prepared in accordance with VDOT specifications for plantings within public rights-of-way. Planting of the locations will take place in early Spring. VDOT has requested that Roanoke County adopt the prepared resolution. The resolution indicates that Roanoke County is responsible for the cost of this program, and the perpetual maintenance of these areas. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors adopt the prepared resolution. ~-~ 2 Respectfully Submitted, Terrance Harri on, AICP Direct of Pl ing and Zoning Approved, ;~~`•~ Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE OUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 RESOLUTION REQIIESTING APPROVAL BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION OF EIGHT PROPOSED GATEWAY BEAUTIFICATION SITES WITHIN PUBLIC RIGHTS-OF-WAY IN ROANORE COUNTY WHEREAS, the Virginia Department of Transportation shall review specifications for the design, installation, and maintenance of highway median plantings at particular locations in Roanoke County, and WHEREAS, the Roanoke County Planning Commission originally requested the establishment of this Gateway Beautification project and unanimously endorsed its creation on February 7, 1995, and WHEREAS, the Board of Supervisors of Roanoke County has appropriated the sum of $18,000 to fund this project for the 1995- 1996 fiscal year. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia requests that the Virginia Department of Transportation approve the submitted specifications and permit landscaped planting areas at the following key, high profile locations; said permit to include approval of gateway welcome signs per state specifications at locations 1, 2, 3, 4, 7 and 8 specified herein: (1) US 220 South of the Blue Ridge Parkway (2) VA 419/Tanglewood Mall Southwest of the Roanoke City Limits (3) VA 24 at the Blue Ridge Parkway (4) US 460 at the Botetourt County Line ~~~ (5) VA 115 at Interstate 81 (6) US 11 at VA 117 (7) VA 311 at Interstate 81 (8) VA 419 South of Salem City Limits, and BE IT FIIRTHER RESOLVED that the Board of Supervisors of Roanoke County hereby agrees to pay 100 percent of the total cost for design, installation, and perpetual maintenance of this project in lieu of a permit fee or continuous bond for the eight proposed Gateway Beautification locations. ~ . 1 ACTION NO. ITEM NO. ~= " y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Identification of Members for the Comprehensive Plan Citizen Advisory Committee and Technical Advisory Committees COUNTY ADMINISTRATOR' S COMMENTS : ~~~~vrR~ ~s~.~ ~ ~ ~ BACKGROUND: A crucial component of the Planning Commission's work program for the preparation of the new Comprehensive Plan is the creation of the Comprehensive Plan Citizen's Advisory Committee (CAC) and Technical Advisory Committees (TAC). These committees will serve a vital role in overseeing the process and content of the new Comprehensive Plan. The Planning Commission and staff would like to request the Board's assistance in the identification of citizens who might be willing to serve on these important committees. The Commission has suggested, as a CAC goal, that two citizen representatives be appointed from each of the County's twelve community planning areas. Each planning area would be represented by a citizen/resident representative and a business representative from the area. The TAC's will be formed to provide advice and guidance for the technical component areas of the plan. These committees will generally follow the focus group organization of the 1995 Community Visioning process. The membership of these committees is not envisioned to be geographically dispersed. Rather members will serve because of an interest and competence in a particular technical area. ! ~ ~ ,. E-F 2 The Comprehensive Plan work program reviewed by the Board on December 12th, 1995 indicates that the CAC and TAC's will be established by mid-April. To achieve this goal, citizens willing to serve on these important committees need to be identified by mid-March at the latest. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board assist th the identification of citizens Comprehensive Plan CAC and TAC be forwarded to the staff by the Committees can proceed schedule. Respectfully Submitted, e Planning Commission and staff with who would be willing to serve on the committees. Board suggestions should March 12, 1996 so that formation of in accordance with the envisioned Terrance Harrin on, AICP Director of Plan ng and Zoning Approved, ..~ Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request for Public Hearing to Elicit Citizen Comment on the Upcoming Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to hold a public hearing at the February 27, 1996 Board of Supervisor's meeting to hear general citizen comment on the FY 1996-97 budget. An advertisement would have to be placed in the Roanoke Times on Tuesday, February 20 to meet legal guidelines regarding proper public notice. Respectfully submitted, Brent Robe son Budget Manager Appro ed by, ~~ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION Motion by: VOTE No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson _ _ Minnix _ _ _ Nickens r •i ~ ACTION # ITEM NUMBER -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: First Reading of Ordinance -Authorization to Acquire Necessary Easements to Construct the Carvins Creek Sewer Interceptor and Glenvar East Sewer Main COUNTY ADMINISTRATOR'S COMMENTS: ~~`~"'-',~"_. a~~~-~`~~ BACKGROUND: The Carvins Creek Sewer Interceptor and Glenvar East Sewer Main are sewer replacement projects being constructed as part of the Sewer Capital Improvement Program. These projects will involve acquisition of several easements in order to accommodate minor realignment of the sewer lines. Staff is including a location map and list of properties from which easements will be required. An Ordinance authorizing acquisition of the necessary easements is attached. The list of properties is as follows: TAX MAP NO. PROPERTY OWNER Carvins Creek Sewer Interceptor 27.00-01-02 Hollins College Corporation 27.11-04-55 Jimmie R. & Dorothy P. Hollandsworth 27.16-01-01 Jeffrey E. & Melissa Ballard Glenvar East Sewer Main 55.13-01-03 Krueger Metal Products, Inc. . ~I FISCAL IMPACT: The estimated cost of the easement acquisitions should not exceed $5,000 and will be funded from the Sewer Repair and Replacement Fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an ordinance reading authorizing acquisition of easements at a cost not to exceed 40 % of the assessed value plus cost of actual damage to improvements as established by County assessment records or an appraiser retained by the County as needed for the Carvins Creek Sewer Interceptor and Glenvar East Sewer Main Projects. SUBMITTED BY: Gary R ertson, P.E. Utility irector APPROVED: ~~ ~~~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Eddy - - - Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens ~~ ` ~ 1 400 300 200 100 0 100 200 300 400 SGA~_E ~/ \, ~J EASEMENT AREA \ PROPERTY OE KRUECER METAL PRODUCTS, INC. ~ TAX NC. 55.1 3-01 -03 G~_EN~lAR EAST SEWER MAIN PLANIMETRIC SHEET: GG2 FEBRUARY 6,1996 SAN. SEWER MAIN TO BE REPLACED: ~-~ ~~` 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 ORDINANCE FOR AUTHORIZATION TO ACQUIRE NECESSARY SEWER LINE EASEMENTS AND PROPERTY TO CONSTRIICT .THE CARVINS CREEK SEWER INTERCEPTOR AND GLENVAR EAST SEWER MAIN WHEREAS, location plans for the Carvins Creek Sewer Interceptor and Glenvar East Sewer Main Projects have been completed and the projects will require acquisition of sewer line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the Carvins Creek Sewer Interceptor and Glenvar East Sewer Main Projects; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on February 13, 1996, and the second reading was held on February 27, 1996. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary sewer line easements for the Carvins Creek Sewer Interceptor and Glenvar East Sewer Main Projects are hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER Carvins Creek Sewer Interceptor 27.00-1-2 Hollins College Corporation 27.11-4-55 Jimmie R. & Dorothy P. Hollandsworth 27.16-1-1 Jeffrey E. & Melissa Ballard • / ~ 6. ~~~ Glenvar East Sewer Main 55.13-1-3 Krueger Metal Products, Inc. 2. That the consideration for each easement acquisition shall not exceed a value equal. to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Sewer Repair and Replacement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. agenda.realest.carvin.gle ACTION NO. ITEM NO. ~- o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: ORDINANCE TO VACATE PORTIONS OF A 10' WATERLINE EASEMENT AND A 20' SANITARY SEWER EASEMENT ACROSS PROPERTY OF R. S. DICKSON & COMPANY, DBA RUDDICK INVESTMENT COMPANY, LOCATED AT THE INTERSECTION OF BRAMBLETON AVENUE AND COLONIAL AVENUE COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize vacation of portions of a 10' waterline easement and a 20' sanitary sewer easement across property owned by R. S. Dickson & Company, dba Ruddick Investment Company, located at the intersection of Brambleton Avenue and Colonial Avenue in the Cave Spring Magisterial District of Roanoke County, Virginia. BACKGROUND' By deed of easement dated October 30, 1973, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 984, page 439, Mick-or-Mack Stores Co., Inc., as owner of the subject parcel of land, conveyed a sewer line easement twenty feet (20') in width to the Roanoke County Public Service Authority (predecessor to the Board of Supervisors of Roanoke County). By deed of easement dated March 15, 1979, and recorded in the aforesaid Clerk's Office in Deed Book 1119, page 123, Mick-or-Mack Stores Co., Incorporated conveyed a waterline easement ten feet (10') in width to the Board of Supervisors of Roanoke County. SUMMARY OF INFORMATION: The petitioner, R. S. Dickson & Company, dba Ruddick Investment Company (Ruddick), is the current owner of the parcel of land over which the above-described easements are located, said Sa parcel being located at the intersection of Brambleton Avenue and Colonial Avenue, and being designated on the Roanoke County Land Records as Tax Map No. 86.08-1-4. Ruddick has requested that the Board of Supervisors vacate portions of the easement to facilitate development of the property. In exchange, and in accordance with the site plan submitted to and approved by Roanoke County, alternative easements are to be granted to the Board of Supervisors. The proposed new easements meet the requirements of the affected County departments and allow for the provision of equivalent services. Ruddick shall be responsible for relocation of the water and sewer lines and all costs associated therewith, and the utilities must be accepted upon completion by Roanoke County. The portion of the 10' waterline easement to be vacated is cross-hatched and designated as "10' WATER LINE EASEMENT D.B. 1119, PG. 123 TO BE VACATED" on the 'Plat Showing "Exhibit A" A Portion Of A 10' Water Line Easement (D.B. 1119, Pg. 123) To Be Vacated Located On Parcel 2-A,' dated 25 October 1995, a copy of which is attached to the proposed ordinance. The portion of the 20' sanitary sewer easement to be vacated is cross-hatched and designated as "20' SANITARY SEWER EASEMENT D.B. 984, PG. 439 TO BE VACATED" on the 'Plat Showing "Exhibit C" Sanitary Sewer Easement (D.B. 984, Pg. 439) To Be Vacated Located On Parcel 2-A,' dated 8 February 1996, a copy of which is attached to the proposed ordinance. FISCAL IMPACTS' None STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance to authorize vacation of portions of the 10' waterline easement and the 20' sanitary sewer easement across property owned by R. S. Dickson & Company, dba Ruddick Investment Company, located at the intersection of Brambleton Avenue and Colonial Avenue, subject to the conditions specified herein. Respectfully submitted, ~` ~ ,u.'~l ,~r'~ ~ 1 Vickie L. Huffm~h l Assistant County Attorney 2 ~~~ Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~.-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 ORDINANCE TO VACATE PORTIONS OF A 10' WATERLINE EASEMENT AND A 20' SANITARY SEWER EASEMENT ACROSS PROPERTY OF R. S. DICKSON & COMPANY, DBA RUDDICK INVESTMENT COMPANY, LOCATED AT THE INTERSECTION OF BRAMBLETON AVENUE AND COLONIAL AVENUE WHEREAS, by deed of easement dated October 30, 1973, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 984, page 439, Mick-or-Mack Stores Co., Inc., as owner of the subject parcel of land, conveyed a sewer line easement twenty feet (20') in width to the Roanoke County Public Service Authority (predecessor to the Board of Supervisors of Roanoke County); and, WHEREAS, by deed of easement dated March 15, 1979, and recorded in the aforesaid Clerk's Office in Deed Book 1119, page 123, Mick-or-Mack Stores Co., Incorporated conveyed a waterline easement ten feet (10') in width to the Board of Supervisors of Roanoke County; and, WHEREAS, the petitioner, R. S. Dickson & Company, dba Ruddick Investment Company (Ruddick), is the current owner and developer of the parcel of land over which the above-described easements are located, said parcel being located at the intersection of Brambleton Avenue and Colonial Avenue, and being designated on the Roanoke County Land Records as Tax Map No. 86.08-1-4; and, WHEREAS, Ruddick has requested that the Board of Supervisors of Roanoke County, Virginia, vacate portions of the above-described 10' waterline easement and 20' sanitary sewer easement to 1 r 2-A,' dated 25 October 1995, a copy of which is attached hereto, be, and hereby is, vacated; and, 4. That, subject to the following conditions, a portion of the 20' sanitary sewer easement across property of R. S. Dickson & Company, dba Ruddick Investment Company, located at the intersection of Brambleton Avenue and Colonial Avenue in the Cave Spring Magisterial District of Roanoke County, cross-hatched and designated as "20' SANITARY SEWER EASEMENT D.B. 984, PG. 439 TO BE VACATED" on the 'Plat Showing "Exhibit C" Sanitary Sewer Easement (D.B. 984, Pg. 439) To Be Vacated Located On Parcel 2-A,' dated 8 February 1996, a copy of which is attached hereto, be, and hereby is, vacated; and, 5. That, in exchange, the proposed alternative easements as approved by Roanoke County shall be granted to the Board of Supervisors; and, 6. That, as a condition to the adoption of this ordinance, R. S. Dickson & Company, dba Ruddick Investment Company shall be responsible for relocation of the water and sewer lines, which must be acceptable to and approved by Roanoke County upon completion, and shall be responsible for all costs and expenses associated herewith, including but not limited to, vacation of the easements, conveyance of the alternative easements, recordation of documents, surveys, and relocation of lines; and, 7. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to 3 ~+ - accomplish this vacation and associated acquisitions, all of which shall be on form approved by the County Attorney. 4 ;~$ - ' ~~ ~~~ ~° ~b 0 0 ~~~ ~. i~' Q- L ~~ J ham' 1 hti 1ry~- DRAINAGES ~ ~ EASEMENT ~ f (SEE NOTE #3) / . f ~ N O ~ 1 Z J ~ . ~ ~~ ~ ~' C~ VAR/~'"' ~ ~Y~~ Rlf, ~ES"'~F @~ /l /~10' WATER LINE EASEMENT D, 8..1119. PG. 123 20' SANITARY SEWER EASEMENT D.B. 984, PG. 439 PARCEL 2-A _ _ _ PROPERTY OF - R.S. OICKSON A COMPANY ss --' -~ D8A RUDDICK INVESTMENT OOMPANY, ~- - --= = A NORTH CAROLINA CORPORATION D.6. 14ag, PG. SO -~ - - - - -' - TAX /x6.06-1-4 R / 10 S70 MDRAIN ~ EASEMENT D.B. 915, PG. 76C ~-5' TO CENTERLINE -to' waTER LINE EASEMENT o.e. 11 ~ 9, Pc. ~ z3 TO BE VACATED 4PC0 AND C&P TELEPHONE UTILITY EASEMENT (SEE NOTE #3) ~` ~_ LEOEI~D --- CONCRETE CURB CONCRETE CURB 1c CU pQ WATER VALVE FIRE MYDIIANT ~SS~ SANITARY SEWER LwE STORY DRAM LMIE .- w- WATER UIVE ® ~ STORY DRAM WLET ® SANITARY SEWER MANHOLE ~FlJ WATER IIAMiQ.E Q STORY DRAIN MANHOLE ® pENOTES EASEMENT TO BE vACATEp NOT68~ 1. THIS PLAT wA5 PREPARED WITHOUT THE BENEFlT.OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUM9RANCES NOT SHOWN HEREON. 2. TWIS PLAT IS FOR THE PURPOSE OF VACATING A WATER LINE EASEMENT AS SHOIMV HEREON ANO DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 3. SFE V.D.O.T. PLANS PROJECT 0221-080-1.07, SHEETS 8 ~ 68 FOR APCO, Cam' AND DRAINAGE EASEMENTS. PLAT SHOWING "EXHIBIT A" A PORTION OF A 10' WATER LINE EA5EMENT (D.B. 1119, PG. 123} ; TO BE VACATED LOCATED ON PARCEL ~-A PROPERTY OF R.S. DICKSON & COMPANY DBA RUDDICK INVESTMENT COMP ANY, A NORTH CAROLINA CORPORATION (o.B. ~ ae9, PG. so) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE 1" m 40' GATE: 25 OCTOBER 1995 LUMSDEM A880CIAT'E8~ P.C. ENC;NEERS-SURVEYORS-PLANNERS ~w zb,i9sy ~. ~~~~ o~ TIMOTHY ~ d~ J-a J~ J~~ ~~ Jam. r~~v~`o ~~~ ~ ' A/'l l CENTERLINE DATA EASEMENT TO BE VACATED LINE DIRECTION DISTANCE A-6 N87'28'12"E 360.93' B-4 S86'02'S5"E 164.12' ~~ `10'WATER LINE EASEMENT D.B. 1119, PG. 123 EXISTING 1 STORY MASONRY BLDG. 20' SANITARY SEWE EASEMENT D.B. 984, PG. 439 i0 BE VACATED 43.62' L-~L~~~-__---y---- J j ------ ~ 10' TOCLJ i~ DRAINAGE 10' STORMDRAIN 17.72' ... ;~ EASEMENT EASEMENT PARCEL 2-A 'fin n / (SEE NOTE y3) D.B. 915, PG. 760 PROPERTY OF N .o J w R.S. DICKSON & COMPANY ~ DBA Z I ~ ~ N• RUDDICK INVESTMENT COMPANY, '~ ~ ~ A NORTH COROLINA CORPORATION a °f (D. B. 1489, PG. 50) ~~ I TAX X86.08-1- 4 DRAINAGE EASEMENT ~ (SEE NOTE /~3) -T - - APCO AND C&PU I N~32'O~0" WW TELEPHONE UTILITY EASEMENT 1 (SEE NOTE /3) n 0 ~rn orn o!~ N N Q O ~ e,0 Q O W J O ~a~l ,~ a .O O O u'N v u A nl .~ A m 20' SANITARY EWER EASEMENT D. B~ 783~PG. 522 --- - ~ EXIST. IRON °o` PIPE u a TAX // 86.08-1-1 °; PROPERTY OF ~ GENE A. BOWLES ANO CALLIE R. BOWLES D.B. 1474, PG. 1546 -APCO UTILITY EASEMENT N I _ _(SEE NOTE Ip3) ~w -' _ o ~ilO.Og_ 1 I --- COLONIAL AyE (R/W VARIES) NUB VA. RTE• 1X687 LEGEND = CONCRETE CURB o STORM DRAIN UNE CONCRETE CURB & GUTTER - W- WATER LINE ~ ^~ STORM DRAIN INLET pQ WATER VALVE QS SANITARY SEWER MANHOLE FlRE HYDRANT ® WATER MANHOLE = 55= SANITARY SEWER LINE ® STORM DRAIN MANHOLE ® DENOTES EASEMEN T TO BE VACATED NOTES t. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES NOT SHOWN HEREON. 2. THIS PLAT IS FOR THE PURPOSE OF VACATING A SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 3. SEE V, D.O. T. PLANS PROJECT 0221-080-107, SHEETS 6 & 68 FOR APCO, C&P AND DRAINAGE EASEMENTS. PLAT SHOWING "EXHIBIT C" SANITARY SEWER EASEMENT (D. B. 984, PG. 439) TO BE VACATED o LOCATED ON PARCEL 2-A v PROPERTY OF R.S. DICKSON & COMPANY DBA RUDDICK INVESTMENT CO., A NORTH CAROLINA CORPORATION (D. B. 1489, PG. 50) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE 1" = 100' DATE: 8 FEBRUARY 1996 LUMSDEN A880CIATEB, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, YIRAIftlA r ~~, - n vF. TIMOTHY ~o z a l~- 4 ~a v .~ ACTION # ITEM NUMBER "~/ " 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request to vacate four lots of accessed off Indian Grave Road Spring Magisterial District. the Hidden Valley Subdivision and located in the Cave COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: 2,~rr~vyH-ya" ~~ The petitioners, Mr. Jeffrey W. Hodges and Mrs. Cheryl A. Hodges, are requesting the Board of Supervisors to adopt an ordinance to vacate four lots of the Hidden Valley Subdivision. BACKGROUND: The petitioners, Mr. Jeffrey W. Hodges and Mrs. Cheryl A. Hodges, are requesting that the Board of Supervisors vacate four lots of the Hidden Valley Subdivision. Jeffrey W. and Cheryl A. Hodges are the owners of record of the four lots (#16,17,18,& 19) in the Hidden Valley Subdivision, P.B. 3 Page 2. This subdivision is one that was platted in March 1947 and has a total of 28 lots divided between five members of the same family, including Jeffrey W. and Cheryl A. Hodges. SUMMARY OF INFORMATION: The petitioners, Mr. Jeffrey W. Hodges and Mrs. Cheryl A. Hodges, are requesting the vacation of a portion of the subdivision in order to allow for the installation of a double-wide manufactured home on the petitioner's property. Current Roanoke County Zoning Ordinance does not allow for the installation of a manufactured home in a platted subdivision. As a part of this subdivision vacation process, all current property owners within this subdivision have been contacted and have consented to this action. •~ ~,+ SUMMARY (Continued): Therefore, Roanoke County four lots of the Hidden accordance with Chapter Virginia 1950, as amended ordinance. is requesting that the described Valley Subdivision be vacated in 17, Title 15.1-482(b), Code of by the adoption of the attached First reading of the proposed Ordinance is scheduled to be held on February 13, 1996; A public hearing and second reading is scheduled for February 27, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced lots of the Hidden Valley Subdivision and instruct the County Attorney to prepare the necessary ordinance. ITTED HY;/1 APPROVED BY: ~ ~ ~~~~ Arnold Covey, Direct r Elmer C. Hodge of Engineering & Ins ections County Administrator ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Harrison Johnson Minnix Nickens pc: Paul Mahoney, County Attorney I~UANOKE COUNTY ., ROANOKE, VIRGINIA ~~ ~ 0 Q _--- w Q ~ o~`~ ~ ~ ~ Q ~~ o Q\~~G Q ~~ 0 ~/ LoT 1e C? LOT 17 ~C! '~~ ~ LOTS TO BE 0 Q~ LOT ,6 VACATED `' J2 1.869 Ac. LOT 19 ~~ Scala 1" ~ 200 ft HIDDEN VALLEY SUBDIVISION TAX MAP N0. 9801-1 VACATION OF LOTS 16,17,18 & 19 02-07-96 ~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 ORDINANCE VACATING A PORTION (LOTS 16, 17, 18, AND 19) OF THE PLAT OF HIDDEN VALLEY SUBDIVISION (PLAT BOOK 3, PAGE 2) ACCESSED OFF INDIAN GRAVE ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Jeffrey W. Hodges and Cheryl A. Hodges, the petitioners, are the record owners of Lots 16, 17, 18, and 19, in the Hidden Valley Subdivision, located off of Indian Grave Road, in the Cave Spring Magisterial District of the County of Roanoke, Virginia; and, WHEREAS, said lots are designated and shown upon the "MAP OF HIDDEN VALLEY" dated Feb. 24, 1947, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 2; and, WHEREAS, Petitioners have requested that Lots 16, 17, 18, and 19 of said subdivision plat be vacated; and, WHEREAS, §15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the first reading of this ordinance was held on February 13, 1996; the public hearing and second reading of this ordinance was held on February 27, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the portion designated and shown as Lots 16, 17, 18, and 19 of "MAP OF HIDDEN VALLEY" dated Feb. 24, 1947, and recorded in the aforesaid Clerk's Office in Plat Book 3, page 2, said lots i ' •, J-~ being referenced on the Roanoke County Land Records as Tax Map Nos. 98.01-1-38, 98.01-1-39, 98.01-1-40, and 98.01-1-41, respectively, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the Petitioners, Jeffrey W. Hodges and Cheryl A. Hodges; and, 3. That this ordinance shall be effective on and from the date of its adoption. T ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 1996 f SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES The three year term of Mrs. Cheri Hartman, Member at Large expired December 31, 1995. According to Dr. Fred Roessel, Executive Director, the BRCS will be meeting to recommend an individual for Mrs. Hartman's position which represents Roanoke County, and the Cities of Salem and Roanoke. The name of this nominee will be forwarded to the Board and must be confirmed by all three localities. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Thomas A. Darnall, Architect, expired January 22, 1996. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. 4. LIBRARY BOARD The four year term of Josie Eyer, Catawba Magisterial District, serving the unexpired term of Shirley VanRiper, expired December 31, 1995. r L./--- 4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Frances R. Holsinger will expire March 31, 1996. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Clerk to the Board Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Edd Received ( ) Referred ( ) To ( ) Y Harrison Johnson Minnix Nickens ~~-~~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1996 RESOLUTION 021396-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 13, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - December 12, 1995, January 2, 1996, January 6, 1996, January 9, 1996. 2. Confirmation of Committee Appointments to the Grievance Panel and Library Board. 3. Approval of a Raffle Permit for the Roanoke Valley Women's Bowling Association. 4. Approval of a Raffle Permit for the Roanoke Area Ministries. 5. Confirmation of approval for a Raffle Permit for the American Saddlebred Horse Association of Virginia. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with item 2 amended to add confirmation of Library Board appointment, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson cr NAYS: None A COPY TESTE: s Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File a s i R 1 i December 12, 1995 47 ~ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 December 12, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the only regularly scheduled meeting of the month of December, 1995. IN RE: JOINT WORK SESSION WITH SCHOOL HOARD The Board convened in a work session at 2:15 p.m. with Supervisor Nickens absent. Mr. Jerry Canada, Chairman of the School Board, the other members of the School Board, and Dr. Gordon, School Superintendent, were present. Mr. Hodge advised that the objective of this work session is to reach agreement concerning the proposed school capital improvements and bond issue package. Mr. Canada advised that the School Board was requesting that: (1) a general obligation bond referendum be held on April 2, 1996 or April 9, 1996; (2) the total amount of $39,758,195 to be financed now includes $33,638,400 for a new high school instead of the cap of $30,000,000; an increase of $319,795 in the amount for Northside High School gymnasium and classrooms; the addition of $150,000 for architectural December 12, 1995 ~~~ The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Bryan D. Oldham, Windsor Hills United Methodist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added the following items: (1) request to approve a raffle permit for Glenvar High PTSA to consent agenda; and (2) request to approve a resolution requesting a bond referendum on April 2, 1996 for school capital projects. Chairman Minnix announced that several public hearings were being deferred or withdrawn. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Anoreciation to Edward G. Kohinke, Sr. for his service on the Roanoke Count Board of Supervisors. R-121295-1 December 12, 1995 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation to EDWARD G. KOHINKE, SR. for his many significant contributions to the County as Member and Vice Chairman of the Board of Supervisors; and FURTHER, the Board of Supervisors wishes Mr. Kohinke continued success in his future endeavors. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 2. Resolution of Appreciation upon the retirement of Robert Lies, Social Services Department. R-121295-2 Chairman Minnix expressed appreciation to Mr. Lipes and presented him with a resolution. Supervisor Kohinke moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens RE80LIITION 121295-2 EBPRESSING THE APPRECIATION OF THE BOARD OF BIIPERVISORS OF ROANORE COUNTY TO ROBERT 8. LIPES FOR OVER TWENTY-EIGHT YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Robert S. Lipes was first employed on December 1, 1967 as a Social Worker in the Social Services Department; and WHEREAS, Mr. Lipes has also served as Senior Employment Services Worker; and WHEREAS, Mr. Lipes assisted in the development of the December 12, 1995 citizen advocacy. Ms. Helen Symthers, Chief of Community Planning for the Fifth Planning District Commission, commented that the plan was put together by over 300 people. She described the various components of the conceptual plan and the pilot project as detailed on the map which she displayed. IN RE: NEW BUSINESS 1. Approval of funding for a storm water management ~rOgram for single-family residential subdivisions under the tirovisions of the Public Works Improvement Ordinance 112288-7 !Paul Mahoney County Attorney) A-121295-3 Mr. Mahoney advised that staff is attempting to fulfil the Board's direction at the September 26, 1995 meeting and the staff's recommendations are (1) that the Board establish the minimum number of storm water facilities at 15 for approximately 400 to 500 lots before implementation of the storm water management program and maintenance of these facilities would actually begin; and (2) that the Board approve the attached guidelines for maintenance fees in single family subdivision. These guidelines are based upon estimates at this time and gill be altered at a later time as necessary. Supervisor Eddy advised that he disagreed with the concept approved at the September 26, 1995 meeting, and asked how the owners would be billed for the service. Mr. Mahoney advised that staff December 12, 1995 ~ 9 the vision process. The intent of the Comprehensive Plan is to provide a clear framework for the future development of Roanoke County using short and long range land use development decisions and promoting consistency in publicly accepted goals, objectives and strategies to guide actions. Obtaining effective proactive community involvement requires significant amounts of staff time and resources. The work plan has several major components which are linkages to the current comprehensive plan and visions report and citizen participation and input. He explained several different alternatives but staff's recommendations are: (1) that a new full time permanent employee be authorized and funding allocated for the remaining months of the current FY 95/96 budget; (2) a second full time current employee be approved as part of the FY 96/97 year; and (3) approval of $19,166 to cover salary, benefits, and capital start-up costs for the remainder of FY 95/96 and $10,000 in operational funding over the next six months, with total cost being $29,166. He advised that if these recommendations are approved, the plan could be completed by July, 1997. Supervisor Minnix moved to approve the staff recommendations as presented with no increase in County staff. The motion was withdrawn with no vote. Supervisor Eddy moved to approve the staff recommendations as presented. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None December 12, 1995 R~~ cities regarding annexation. Mr. Mahoney advised that an advertised public hearing for a charter change would have to be held between now and January 10, 1996 which is the opening day of the General Assembly and when a charter bill has to be filed. Supervisor Eddy moved to adopt the resolution and approve the legislative policy with Paragraph L (VRS rates increases) deleted entirely, and Paragraph M added (amendment to Charter to limit annexation by other jurisdictions). The motion resulted in a tie vote recorded as follows: AYES: Supervisors Eddy, Minnix NAYS: Supervisors Johnson, Kohinke ABSENT: Supervisor Nickens In response to Supervisor Johnson's inquiry, Mr. Mahoney advised that another motion could be considered and any challenge to that motion would be resolved by the Chairman. Supervisor Johnson moved to adopt the resolution including Paragraph L and Paragraph M with advertised public hearing set for January 2, 1996 to consider a Charter amendment. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens Mr. Mahoney advised that he would draft the charter amendment and schedule the public hearing for January 2, 1996. December 12, 1995 R~~ of a local school board with respect to fact-finding panel decisions in personnel matters. This legislation would make the panel's decision final and binding. B. Roanoke County supports legislation amending the heart/lungJcancer presumption statute for Workers' Compensation to restore balance to the rebuttal process. Compensability shall be determined by establishing whether work or non-work related risk factors {life-style choices such as smoking, poor nutritional habits, lack of exercise, or obesity, or non-work related stress and familial history) are more likely the primary cause of the medical condition. In addition, Roanoke County opposes any further expansion of this statute. C. Roanoke County supports legislation relieving local governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and diverted from waste disposal facilities identified to receive such wastes as set out in the local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25$ recycling mandate on local governments. The 1995 session of the General Assembly adopted the Waste Hauler Displacement Bill which severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Urban Partnership. Roanoke County supports efforts of the Urban Partnership to enhance the economic vitality and competitiveness of the various regions throughout the Commonwealth. Reversing the decay of our urban areas is critical to our future. Roanoke County supports the establishment of financial incentives to reward regional cooperation and the revitalization of neighborhood programs to encourage residential and commercial development. Roanoke County opposes any legislation which would alter local governmental structures and processes. E. Roanoke County opposes the elimination of the authority of local governments to adopt a local license tax on businesses, trades, professions, occupations, and callings (BPOL). F. Roanoke County supports additional maintenance funding for the Virginia Department of Transportation for secondary and primary roads. This additional maintenance funding shall be used for December 12, 1995 R~~S the City of Roanoke, and the'~Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On motion of Supex-visor Johnson to adopt the resolution including paragraph L and advertise public hearing for 1/2/96 to consider charter amendment and carried by the following recorded vote: AYES: Supervisors Johnson., Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens 4. Reciuest for appropriation of 51,000 for dues in the International Municipal Cooperation Committee of Roanoke, yircrinia, Inc (IMCC) operating as Roanoke Valley Sister Cities. (Don Myers, Assistant County Administrator) A-121295-6 Mr. Myers advised that in accepting membership in the IMCC, the County agreed to pay dues. of $500, plus $500 for each Sister City relationship established by the County, and he is requesting that $1,000 be appropriated from, the Board Contingency Fund. Of this amount, $500 will be set aside for activities related to the City of Opole, Poland. Mr. David Lisk, coordinator, Roanoke Valley Sister Cities, was present. Supervisor Johnson moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens December 12, 1995 R~ -, permit for the Roanoke Moose Lodge #284 for calendar year 1996 because according to the financial report submitted to his office for the bingo permit for calendar year 1995, they did not comply fully with the provisions of the County Code. Mr. Compton expressed several concerns and questioned whether the Moose Lodge utilized 12.5% of the bingo gross proceeds for charitable purposes as is required. Chairman Minnix suggested that this item be deferred until he could contact the Commonwealth Attorney for direction. Supervisor Johnson moved to postpone the item until the January 9, 1996 meeting. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 7. Approval of Resolution reCUestinq the Circuit Court of Roanoke County to order a special election (referendum) on the ttuestion of issuing Qeneral obligation bonds in the maximum amount of $37,408,195 for the purpose of financing various capital ~roiects for public school purposes. tDr. Gordon, School Administrator, and Jerrv Canada, Chair, School Board) R-121295-8 Dr. Gordon gave an overview of the projected school capital improvements and suggested April 2, 1996 as the date for a referendum. - December 12, 1995 Q2 OJ below; WHEREAS, pursuant to the authority granted by the Public Finance Act of 1991, Chapter 5.1, Title 15.1, code of Virginia of 1950, as amended ("Act") the Board proposes to call a special election to take the sense of the qualified voters of the County on the following question regarding the issuance of such general obligation bonds; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The board hereby determines that it is advisable to contract a debt and to issue general obligation bonds of the County in the amount and for the purposes set forth below. 2. The Board hereby requests the Circuit Court of Roanoke county, Virginia to order a special election on April 2, 1996 on the following question pursuant to Sections 15.1-227.12 and 15.1-227.13 of the Act, provided that such date is at least sixty (60) days after the date on which the Court enters its order. The question on the ballot shall be in substantially the following form: Special Election April 2, 1996 QUESTION: Shall Roanoke County, Virginia contract a debt and issue its general obligation bonds in the maximum amount of Thirty Seven Million, Four Hundred and Eight Thousand, One Hundred Ninety Five Dollars ($37,408,195) for the purpose of paying the costs, in whole or in part, of the acquisition, construction, renovation and equipping of various capital projects for public school purposes? Yes No 3. The County Attorney is instructed to file a certified copy of this Resolution with the Circuit Court of Roanoke County, Vzrga.nia. 4. This Resolution shall take effect immediately. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None December 12, 1995 841 There was no presentation from staff, no discussion, and no citizens requesting to speak on this item. Supervisor Minnix moved to adopt the, ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121295-9 FOR AIITHORIZATION TO ACQIIIRE NECESSARY EASEMENTS AND PROPERTY TO CONSTRIICT THE NORTH TRANSMISSION LINE WHEREAS, location plans for the North Transmission Line Project have been completed and the project will require acquisition of easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on November 21, 1995, and the second reading was held on December 12, 1995. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary easements for the North Transmission Line Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TA% 2dAP NO. PROPERTY OWNER 35.03-2-21 Ben A. & Jennie P. Alley 35.03-2-25 David J. Luzzi 35.03-2-24 Paul C. & Snowa Lockhart 35.03-2-23 Glenn Ra y Eubank 35.03-2-22 Eddie W. & Betty H. Taylor 35.03-1-24 J. L. & Suzanne Reynolds 35.03-1-25 A. C. & B. C. Gearhart 35.03-1-26 Roy L. & Lucille Reynolds 35.03-1-27 Mark B. Rea December 12, 1995 ~~~_ 44.02-1-43 Elsie H. Lawrence 44.02-1-40 Curtis Lafayette Lawrence 44.02-1-39 C. Rodney Lawrence 44.02-1-38 Hugh L. & Lucille R. Meador 44.02-1-37 Wildwood Grace Breth. Ch. 44.02-1-21 Cheryl B. Stockton 44.02-1-20 Wildwood Grace Breth. Ch. 44.02-1-19 Paul R. & Ruth Snead 44.02-1-18 James M., Jr. & T. Carroll 44.02-1-18.1 James D. & Susan Carroll 44.02-1-13 Joseph Van Buren Harrison 44.02-1-12 Lewis E. & Bessie Kanode 44.02-1-11 Robert William Staton 44.02-1-10 C. F., III & Rebecca Frazier 44.02-1-9 C. F., III & Rebecca Frazier 44.02-1-8 J. 0., Jr. & E. R. Nunley 44.02-1-5 F. J., Jr. & N. J. Francisco 44.02-1-4 Allen B. & Kathleen Turner 44.02-1-3 W. E. & Lorene Slusher 44.02-1-1 Bruce E. & Sandra S. Booth 45.01-1-80 Marie K. Harwood 34.00-1-3 Verlin W. & Frances J. Wygal 34.00-1-3.1 Thomas H. & Emily C. Field 44.00-1-18 Pry, Inc. 44.03-5-50 Clayton & Gerald Smart 44.03-5-49 Timothy A. & Mary Rogers 44.03-5-48 Darrell L. & Glenna Hungat 44.00-2-1 Donald K. & Hilda J. Slone 44.00-2-2 James R. & Vickie M. Craig 44.00-2-3 Jerry & Judy Grubb 44.00-2-4 Harden L. & Linda W. Davis 44.00-2-5 Donald L. & Ramona T. Turman 44.00-2-6 John & Sherry Milliron 44.00-2-7 John & Jane East 44.00-2-8 C. C. E. Ltd. 44.00-1-19 Charles R. Goad 44.00-1-16 J. M. & Jane East, Et Als 44.00-1-17 J. L. (III) & Linda Reynolds 44.00-1-14 F. R. (Jr.) & K. A. Carroll 44.00-1-13.2 Larry J. Conner 44.00-1-12 Ercil H. & Christine Poff 44.00-1-11 Fred D. & Nancy E. Russell 44.00-1-10 Charles P. Dooley 44.00-1-6 W.M. Wolf & Ellen Coleman 44.00-1-5 W.M. Wolf & Ellen Coleman 44.00-1-4 Harmon Daniel Pollock, Jr. 44.00-1-3 Larry J. & Marilyn Francisco 44.00-1-1 David L. & Bonnie Spangler 44.00-2-9 R. M. & Charlene Lester December 12, 1995 R45 44.03-6-15 Stover W. Carter 44.03-5-22 Cline A. & Mary R. Conner 44.03-5-23 Kenis M. Waldron 44.03-5-24 Brenda C. Perdue, Et Als 44.03-5-25 Alvin C. & Judith C. Waldron 44.03-5-52 Mava D. & Pamela Wingate 44.03-5-51 B. D. & Kathy Montgomery 54.04-7-48 Robert A. Woolwine 54.04-3-1 Christian Life Fellowship 54.02-4-3 Roanoke County Schools 54.02-4-2 Roanoke County Schools 54.02-4-1 Roanoke County Schools 54.02-3-38 Arthur & Joan Price 54.02-2-59 J. R. Tomlinson 54.02-2-60 J. R. Tomlinson 54.02-1-2 R. A. & Charlotte Gravely 54.02-1-3 Jurl Sykes 54.02-1-4 Hazel H. Basham 43.00-1-26 Howard D. Ulrey 55.01-1-58 Alfred & Alma Hagee 55.01-1-57 Ronald E. Webb 55.01-1-56 Alfred & Alma Hagee 55.01-1-55 Lee & Rebecca Lineberry 44.03-7-16 John G. & Hazel S. Hull 35.04-3-30 J. Spencer Frantz 35.04-3-22 James S. Frantz, Jr. 35.04-3-21 James S. Frantz, Jr. 35.04-3-59 Roanoke College Investment 35.04-3-60 J. Spencer Frantz, EtAls 35.04-3-20 Margaret D. Logan 35.04-3-19 Virginia Brogan 35.04-3-15 E. W. & Judy Johnson 35.04-3-61 Bethel Assembly of God 35.04-3-60.2 Roanoke College Investment 35.00-1-31 J. Spencer Frantz, EtAls 35.00-1-31.1 J. Spencer Frantz 35.00-1-28 J. Spencer Frantz 35.00-1-27 John Robert Carlton, Jr. 35.04-1-44 Eunice F. Pugh 35.04-1-46 Virgil L. Frantz, Jr., EtAl 35.04-1-29 Henry A. & Hazel M. Lester 35.04-1-28 Lyle E. & Donna Stansbury 35.04-1-27 J. Marshall & Cleo M. Oliver 35.04-1-21 Martha B. & Judy H. Richards 35.04-1-22 Terry L. Wainwright 35.04-1-47 Virgil L. Frantz, Jr., EtAl 2. That the consideration for each easement acquisition shall not exceed a value equal to 40~ of the current tax assessment December 12, 1995 Rar, AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121295-10 AIITHORIZING CONVEYANCE OF BASEMENTS TO APPALACHIAN POWER COMPANY FOR IINDERGROIIND AND OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SIIGAR LOAF MOUNTAIN ROAD OW1dED BY THE BOARD OF SIIPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property off Sugar Loaf Mountain Road, designated on the Roanoke County Land Records as Tax Map No. 76.01-1-27, in the Windsor Hills Magisterial District; and, WHEREAS, in order to provide service to the Longridge Subdivision, Appalachian Power Company (APCO) requires easements for underground and overhead facilities on County property; and, WHEREAS, the proposed underground and overhead easements do not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on November 21, 1995; and a second reading was held on December 12, 1995; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County residences; and 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey underground and overhead electric line easements, each fifteen feet (15') in width, as shown on APCO Drawing No. R-3156, dated Dec~mk~er 12, 1995 Rd9 ORDINANCE 121295-11 AMENDING AND REENACTING SECTION 17-3. "DESIGN REQIIIREMENTS GENERALLY" OF APPENDI% Bi SIIBDIVISIONS OF THE ROANORE COIINTY CODE BY PROVIDING FOR CERTAIN AMENDMENTS TO SIIBDIVISION STREET STANDARDS WHEREAS, the adoption of this ordinance is authorized by Chapter 31 Article 7 of Title 15.1 of the 1950 Code of Virginia, as amended ; and WHEREAS, the first reading and public hearing of this ordinance was held on November 21, 1995; and the second reading was held on December 12, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 17-3, "Design requirements generally" of Appendix 8, Subdivisions, of the Roanoke County Code be, and it hereby is, amended and reenacted to read and provide as follows: ARTICLE I. IN GENERAL Sec. 17-3. Design requirements generally. (a) The owner or proprietor of a subdivision shall observe and comply with the following general requirements and principles of land subdivision in preparing the preliminary and final subdivision plats: (1) The plat shall conform to the adopted master plan or one or more parts, sections, or divisions thereof, of the county, if one exists. {2) All streets which are designated as part of the major highway system on such master plan or part, division or section thereof, shall be coordinated with adjoining links in the system and at the same or greater widths. (3) VLG December 12, 1995 _ ~~~- f l 11 P~~h ^n-a ~ . t. aa,t- , ^+- v v ~ ~.....a ITTCCZ2Q ..a 'CQ-~C"i ~ a ~ SCCC-L'~"' a TCs=Q'e~{se I ~ -~ ~ - j e ee ~~ee ~ oo~eiz-~-~~ ~~~ ~~~en~PE~--e ms--use d--~9~ - -~~ ,,. , , L ~e9 pgt3 ~~95 sa . vt-~r r . -~~es~~eeee-2'i9'i ~e~'--~-9~5 9'' ,'ISQZTTI'CL`Of' a LQCT~CG . I ~ ~ee~~-~e~te ~e ~t-die-- ~ ~..., , ' s~+~n~e-~es~ e e tl~~ *~ l- qe~r-~~e ~e~.~ ez t~ a~-es ~~ o ee ee~--3~~- ~ Qee-~ar}e ~-et~e~~~~e ~ ~~- e g ~-~-o~~~d~ee~--err-het-~ -~3 a ~4a ~ e =ez=-eez9 ~. , , i- `~ ~ ~s ess~~~- ~e ~n--~e ~e~ees~ }jn~-e 9s ~e ~ --~ ea~e-e- - eFe ~-~e~r~re~s-zrre 9~ee~-~h~ 1 7 h,vo , L~, ~-~~r~ ~ 1 ~,Q,C-~~, (14) ~4~ev~ n-:...., i~d~--erZL--ar .. . ~., ~ cecc~~aiz ~ e-~ ~edTe~e~-tom e-~~-e~-~~_~- wee-zoo ~9~}e 95 a ~-; „~i „~ t-,~-; , ~ u~. a , , ei`3--~93ae-~d~eP~--ski ~-~rrrCp~j~~ir ~e jai-yes-i~~~-~- L L , , ewe-mess t-~a~t *~re-~e~s ~-~~e~-ess~r-geese-~~o=e-f-~'~TTeet-~-i~e- ~i4~~2~+ilPryh ; n ~ , 7 ~ -~ i ~ rccrz~ ~9i~-~'d'e~--i ~ ~. t,. r ' cL ~e @~~a d-~t4 a ~ t a , r-+k~-~viire s'--era L ~' , 9~ tom! ~~-~ee~ S.T~e-~ ~1T~e--~5~~c-v*~-~a~ra~--e~rC-~Ca~ 9i°--s-~~ e~ 1 ; nEaa-.~,h, l 1~~.~p9,d~„dEd~ +- ' ~ 1 es-u~l~ ~~*u~TQ~Y]tS ... c~~'~~.nage sl~2t~~. be as .. ~~c~ttzz-ed .in ~a~5truction Standard~...Manual r December 12, 1995 R~~ z~riprovements maintained,'; by ''a homeowners' assocz~ton '. shall conform to the duly adopted standards ~~ d'~'~d-tee= '" L ' established in the Design and Construction Standards Manual. (b) A variation of the requirements of this section may be permitted if, in the opinion of the planning commission, the topography or other special or unusual conditions necessitate such variation. 2. That these amendments, additions, and reenactments shall be in full force and effect from and after their adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, F.3dy, Minnix NAYS: None ABSENT: Supervisor Nickens b. Resolution authorizin the amendment of the Manual entitled Design and Constructions Standards for Public Street and Off-Street Parkins. (Arnold Covey, Director of Engineering and Insvections). R-121295-12 Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens RESOLUTION 121295-12 AMENDING THE MANUAL OF REGULATIONS AND POLICIES ENTITLED "DESIGN AND CONSTRIICTION STANDARDS FOR PUBLIC STREETS AND OFF- STREET PARKING" December 12, 1995 Q ~ ~ PP-- four-year term which will expire December 31, 1999. Supervisor Johnson moved to confirm the Library Board and Planning Commission appointments on the consent agenda. The motion carried by a unanimous voice vote with Supervisor Nickens absent. IN RE: CONSENT AGENDA R-121295-13: R-121295-13 b Supervisor Minnix moved to adopt the Consent Resolution with Item 19 deleted and nomination changed in Item 6 to H. Odell Minnix. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens Supervisor Johnson moved to approve item 22. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens R880LIITION 121295-13 APPROVING AND CONCIIRRING IN CERTAIN ITEMS 3ET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR THIS DATE DESIGNATED AS I'T$M L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for December 12, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 22, December 12 1995 14 Request from V & S Development for 50~ credit of the off-site sewer fees for the Parkway Place Development, Buck Mountain Road. 15. Approval for five year lease purchase of E911 Communications Center telephone premise equipment. 16. Request from the Roanoke County Police Department to accept a grant from the Department of Criminal Justice Services to improve the criminal records information system. 17. Donation of water line easement in Section 2, Oakcliff Resubdivision. 18. Acceptance of sanitary sewer facilities serving Kings Chase, Section 3. er-zr-s ~~ien-- ~ees--e~~g~~e- 20. Recognition of Charles R. Saul for his service on the Industrial Development Authority. 21. Request for approval of 50/50 raffle permit from the Roanoke Moose Lodge #284 for calendar year 1996, effective through June 30, 1996. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to add confirmation of appointments to Library Board and Planning Commission to the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens On motion of Supervisor Minnix to adopt the Consent Resolution with Item 19 deleted, and change nomination in Item 6 to H. Odell Minnix, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix RESOLUTION 121295-13.Q APPROVING CHANGE IN SIIBMITTAL DATE OF THE ROANORE REGIONAL AIRPORT COMMISSION ANNUAL BIIDGET A RESOLUTION concurring in a request to change the date that the Roanoke Regional Airport Commission is required to submit its annual budget for approval by the participating political subdivisions, and authorizing the proper officials to take appropriate actions to implement such change. WHEREAS, pursuant to: (I) section 24.B. of the Roanoke Regional Airport Commission Act, Chapter 140, 1986 Acts of Assembly ("Act°); and (ii) section 17 of the January 28, 1987, contract between the City of Roanoke, the County of Roanoke, and the Roanoke Regional Airport Commission ("Contract"); and (iii) section 611.(b) of the Master Indenture of Trust between the Roanoke Regional Airport Commission and Signet Trust Company Securing Airport Revenue bonds dated as of October 1, 1988 ("Master Indenture"); the Roanoke Regional Airport Commission ("Commission") is required annually, prior to February 15, to prepare and submit to the participating subdivisions, (currently the City of Roanoke and the County of Roanoke): (a) its proposed operating budget showing its estimated revenues and expenses on an accrual basis for the forthcoming fiscal year, and if such estimated expenses exceed such estimated revenues, the portion of the deficit proposed to be borne by each participating political subdivision; and (b) a proposed capital budget showing its estimated expenditures for such fiscal year for assets costing more than $100,000.00 and the source of funds for such expenditures, including any amount requested from the participating political subdivisions: and, WHEREAS, the Commission has requested that the City of Roanoke and the County of Roanoke, as the political subdivisions participating in the formation of the Commission, concur in amending the Act, Contract, and Master Indenture to provide for annual submittal of the Commission's proposed operating and capital budgets prior to March 16 instead of February 15 of each year; and, WHEREAS, implementing such amendments to provide for submittal of the Commission's annual operating and capital budgets prior to March 16 instead of February 15 each year will in no way prejudice or harm the participating political subdivisions and will in fact benefit all parties by enabling the Commission to provide more current, useful, and accurate financial and budget information, and to better forecast revenue and expense trends and outlooks; THEREFORE BE IT RESOLVED that the County of Roanoke hereby concurs in the amendment of the Act, Contract, and Master Indenture to provide for submittal of the Commission's annual operating and capital budgets prior to March 16 instead of February 15 each year, and, December 12 1995 1995. Mr. Hodge, Ms. Hyatt, and Gary Robertson responded. (4) He advised that he will not attend the investiture. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Item 6. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Continctencv Fund 4. Accounts Paid - November 1995 5. Resolution from Salem-Roanoke County Chamber of Commerce supportinc the County~s rezoning study of potential commercial and industrial sites. 6. Activity in Police/Sheriff Special Accounts for the Year ended June 30, 1995 7. Statement of Treasurers Accot~ntabilit er Investments and Portfolio Policy, as of November 30, 1995. ~.N RE: RECESS At 4:30 p.m., Chairman Minnix declared a five minute recess. IN RE: WORR SESSION 1. Joint Work Session with Appalachian Power Company Dece b NAYS: None ABSENT: Supervisors Nickens RESOLIITION 121295-19 CERTIFYING E%ECIITIVE MEETING AA8 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens IN RE: NEW BIISINE88 1. Authorization to proceed with a test pilot for joint meter reading program with Appalachian Power Company_ Diane H att Director Finance A-121295-15 Ms. Hyatt advised that at the work session held earlier, lot once it was abandoned for the requisite radius, and staff was directed to negotiate further with the property owners or acquire the property through condemnation proceedings. Negotiations were unsuccessful and staff obtained an independent appraisal that placed a value of $55 Mr. Frank's portion of the property and $680 for Ms. Harrison's portion. The owners have declined to accept the County's offers and staff is asking to acquire the property by condemnation. Mr. Frank, speaking for himself and Ms. Harrison, advised that they had allowed unrestricted use of the land for over twenty years since the County did not get the property easements. They have tried for two years to resolve the matter and asked that the Board approve alternative #2 which would authorize leasing a section of land to establish the fifty-foot radius in exchange for conveying the well lot to Ms. Harrison upon abandonment of the well. In response to questions from Supervisor Eddy regarding the necessity for action at this time, Mr. Gary Robertson, Utility Director, advised that the Brookwood well lot will be necessary for another four months but will be abandoned when the water transmission lines are operational; and Mr. Mahoney advised that the County is using property for public purposes and the owners are entitled to compensation. Mr. Mahoney advised that since the Board rejected the original staff recommendation to exchange the property for the radius, condemnation is now the only alternative. Supervisor Eddy advised that he would not offer a motion at this time. IN RE: PIIBLIC HEARING AND FIRST READING OF ORDINANCE i= located at 3142 3rambleton Avenue, Cave Sprina Mactisterial District, upon the petition of Marta Sa ers. Ter Harrin ton Plannin and Zonin Director) CONTINIIED FROM NOVEMBER 21, 1995 Mr. Harrington advised that this is a petition to rezone property to establish a day spa clinic offering a variety of personal care and improvement services. The proposed day spa clinic is classified as a personal service under the zoning ordinance and allcaed only in C-2 General Commercial district, which allows for a wide range of retail commercial activities. The property is topographically removed from Brambleton Avenue and along with two other offices, located directly adjacent to a single family residential development. The petition was denied by the Planning Commission because they felt that this was an intensification of the commercial uses of C-2 zoning and encroachment on the neighborhood. He reviewed the three conditions that the petitioner had proffered. Mr. Ed Natt, Attorney representing the petitioner, gave a history of the property and advised that since 1976, the property has been used for office use. He advised that because of concern about the intensification of commercial uses of C-2, the petitioner proffered that the use will be limited to existing C-1 zoning and personal services under C-2; that the hours of operations are limited; and that no modification to the exterior of the building will be made. He replied to the objections about visibility and encroachment of C-2 zoning on the residential area. He asked that a letter from Drusilla The petitioner has agreed to the following two conditions: (1) that the number of dogs will be limited to twenty and (2) no boarding or grooming or training of dogs not owned by the applicant will be permitted on the site. Mr. Harrington advised that commercial kennels must comply with many other regulations as stated in the use and design standards in the zoning ordinance. The Planning Commission recommended approval with the two conditions. The following citizens who live on Ivy Ridge Road in Bent Mountain spoke in opposition to granting the special use permit: (1) Bryan Long, 10387 Ivy Ridge Road; (2) Linda V. Long, 10387 Ivy Ridge Road; (3) Alan Fryer, 10651 Ivy Ridge Road; (4) Harold Baldwin, 10338 Ivy Ridge Road; (5) Lynne Lonnquist, 10430 Ivy Ridge Road; (6) David Bowles, 10357 Ivy Ridge Road; (7) Bill Neuhoff, 10325 Ivy Ridge Road; and (8) Tom Sherlin, 10571 Ivy Ridge Road. Mr. Sherlin offered a petition of opposition signed by 21 residents of Ivy Ridge Road. Mr. Jones, petitioner, advised that he acknowledged his neighbors' concerns and would comply with all conditions of the special use permit. Supervisor Eddy advised that he felt that approval of a commercial activity in a residential area was not appropriate, and moved to deny the special use permit. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens the special use permit. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121295-17 GRANTING A SPECIAL USE PERMIT TO JEFFREY D. 3HIIPE TO OPERATE A PRIVATE HORSE STABLE LOCATED AT 4100 BARLEY DRIVE (TA% MAP NO. 65.00-2-43.2), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Jeffrey D. Shupe has filed a petition to operate a private horse stable located at 4100 Barley Drive (Tax Map No. 65.00- 2-43.2) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 5, 1995; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on November 21, 1995; the second reading and public hearing on this matter was held on December 12, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private horse stable located at 4100 Barley Drive (Tax Map No. 65.00-2-43.2) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (I) The number of horses shall be limited to three. On motion of Supervisor Kohinke to approve the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 4. Ordinance authorizin a 8 ecial Use Permit to allow 75, 37.10-1-27, 37.10-1-26), CATAWBA MAGISTERIAL DISTRICT WHEREAS, the School Board of Roanoke County has filed a petition to allow the expansion of Northside Middle School at located 6810 Northside High School Road in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 5,1995; and WHEREAS, the Board of Supervisors of Roanoke County, 'Iirginia, held a first reading on this matter on November 21, 1995; the second reading and public hearing on this matter was held on December 12, 1995. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the expansion of Northside Middle School located at 6810 Northside High School Road in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to the School Board of Roanoke County to allow said use. On motion of Supervisor Kohinke to approve the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 5. Ordinance to rezone 32.7 acres from R-1 to AG-1 to permit commercial agricultural uses, located east of Carson Road and west of .the NS Railroad Hollins Ma isterial District u on the etition of Industrial Develo went Authorit Ra Cox Ter Harrin ton Director, Planninq & Zoning) 0-121295-19 WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 5, 1995; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the real estate containing east of Carson Road and Number 50.01-1-27) in changed from the zoning District, to the zoning Density District. zoning classification of a certain tract of 32.7 acres, as described herein, and located west of the Norfolk Souther Railroad (Tax Map the Hollins Magisterial District, is hereby classification of R-l, Low Density Residential classification of AG-1, Agricultural/Rural Low 2. That this action is taken upon the application of The Industrial Development Authority of Roanoke County (Ray Cox). 3. That said real estate is more fully described as follows: BEGINNING at a point in the centerline of Carson Road (Virginia Secondary Route 758) which bears N. 55 deg. 10' 00" E. 8.90 feet from a nail in a blaze of a large sycamore; thence leaving Carson Road and with the centerline of a proposed 40' road, N. 67 deg. 50' 00" E. 369.93 feet to a point; thence continuing with the proposed 40' road N. 80 deg. 50' 00" E. Approximately 444.2 feet to the terminus of said 40' road, in all 622.00 fee to a point on the southerly property line of a 4.38 acre parcel designated Roanoke County Tax Parcel 40.18-1-33.3; thence N. 76 deg. 00' 00" E. 300.00 feet to a point on the southerly property line of a 5.89 acre parcel designated Roanoke County Parcel 40.18-1-32; thence continuing along the southerly property line of said 5.89 acre parcel the following two courses: N. 46 deg. 40' 00" E. 107.50 feet to a point, thence N. 53 deg. 45' 00" E. 203.85 feet to a point on the southerly property line of a 1.20 acre parcel designated Roanoke County Tax Parcel 40.18-1-26; thence along the southerly property lines of said 1.20 acre parcel and a 2.23 acre parcel designated Roanoke County Tax Parcel 40.18- 1-25, S. 49 deg. 29' 04" E. 580.46 feet to a point deg. 06' 16" W. 122.22 feet to a point of reverse curvature on the centerline of said Carson Road; thence 200.74 feet along the arc of a curve to the left, said curve having a radius of 467.33 feet and a chord bearing of N. 14 deg. 45' 25" W. 199.20 feet to a point; thence N. 27 deg. 03' 46" W. 90.94 feet to the Point of Beginning. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 6. Ordinance authorizing a Special IIse Permit to construct a 140 foot communications tower and accessorv building, located on Poor Mountain, Catawba Ma isterial District u on the etition of Valle Communications (Terry Harrington, Director, Planning & Zoninc) 0-121295-20 Mr. Harrington advised that this is a request for a special use permit to erect one new broadcasting tower at the top of Poor Mountain and relocate six 40-foot telephone poles on an adjacent property. The Planning Commission recommended approval with three conditions which Mr. Harrington described. Ms. Jan Dowling, 3126 Garst Cabin Drive, requested denial of use permit to construct a communications tower and accessory building to be located on Poor Mountain is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1- 456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Valley Communications for such use, subject to the following conditions: 1) The applicant shall be allowed to install one new broadcasting tower with associated antennae. The total height of the tower with antennae shall not exceed 140 feet. The tower shall only contain "whip type antennae." 2) The applicant shall also be allowed to relocate to the site six 40-foot telephone poles currently installed on the adjacent property. Each pole shall contain only one whip antenna. 3) The existing trailer shall be removed from the existing site and shall not be relocated on the new site. Per the applicant's request and plan, a new equipment building shall be allowed on the site. On motion of Supervisor Eddy to approve the special use permit, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ?. ordinance to rezone aDOroximately 1 acre from R 2 to C-1 to adiust the zoning boundary to conform to the east property line, located on the east side of Starkev Road adjacent to Hunting Hills Country Club, Cave SDr1IIg Magisterial District, upon the cetition of the Industrial Develo ment Authorit Old Herita e Ter Harrin ton Director Plannin & Zonin 0-121295-21 Mr. Harrington advised that this petition from the IDA is VV 1 3. That said real estate is more fully described as follows: Deed description for Tract E-2, being a portion of New Tract "E" shown on plat showing the resubdivision of Original Tax Parcel 87.11-1-11 through 87.11-1-17 and 87.12-1-21, property of Hunting Hills Land Corporation and Old Heritage Corporation (PB 15, page 4). Beginning at corner #13 as shown on plat showing the resubdivision of Original Tax Parcel 87.1-1-11 through 87.11-1-17 and 87.12-1-21, property of Hunting Hills Land Corporation and Old Heritage Corporation creating New Tract "E' (9.784 acres) and recorded in the Clerk's Office of the Circuit Court of Roanoke county, Virginia, in Plat Book 15, page 4, said point also located on the westerly boundary of Hunting Hills Land Corporation (DB 873, page 61); thence continuing with Hunting Hills Land Corporation, S. 67 deg. 56' 44" W. 214.45 feet to corner #13A, said corner located on the easterly boundary of original Tax Parcel 87.11-1-12; thence N. 03 deg. 41' 08" E. 59.18 feet to corner #13B, said point being the southeasterly corner of original Tax Parcel 87.11-1-13; thence leaving original Tax Parcel 87.11-1-13, N. 03 deg. 09' 48" e. 184.52 feet to corner #13C, said point being the southeasterly corner of original Tax Parcel 87.11- 1-14; thence laving original Tax Parcel 87.11-1-13 and with the easterly boundary of original Tax Parcel 87.11-1-14, N. 12 deg. 43' 22" E. 178.39 feet to corner #11B, said corner located on the westerly boundary of property of Hunting Hills Land Corporation; thence leaving original Tax Parcel 87.11-1-14 and with Hunting Hills Land Corporation, S. 23 deg. 21' 52" E. 366.86 feet to corner #13, the Place of Beginning and containing 0.984 acres and known as Tract E-2, being a portion of New Tract "E", as more particularly shown on plat prepared by Lumsden Associates, P. C. Engineers- Surveyors-Planners, Roanoke, Virginia, dated December 1, 1992. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None Mr. Natt, Counsel for IDA, responded that this rezoning would eliminate conditions and involved other factors such as proximity to the road, frontage, topography and commercial marketability. Supervisor Johnson suggested that a meeting be held with members of the IDA regarding its philosophy. Mr. Gubala advised that this rezoning would provide a large commercial site for prospects in the 460 East Corridor. In response to Supervisor Eddy's inquiry about the changes made in the ordinance and advertised acreage, Mr. Mahoney advised that since the larger acreage was advertised, moving to a lesser acreage does not create a problem. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121295-22 TO CHANGE THE ZONING CLASSIFICATION OF A 20.93-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTHEAST SIDE OF ROUTE 460 AT THE INTERSECTION WITH CARSON ROAD (A PORTION OF TAY MAP NO. 50.01-1-5, TAY MAP NOB. 50.01-1-5.1, 5.2, 5.3) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-1C AND C-1 TO THE ZONING CLASSIFICATION OF C-2 UPON THE APPLICATION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANORE COUNTY (FEW) WHEREAS, the first reading of this ordinance was held on August 22, 1995, and the second reading and public hearing were held December 12, 1995; and, WHEREAS, the Roanoke County Planning Commission held a December 12, 1995 oQ C Fralin & Waldron, Inc. to a point; thence S. 79 deg. 55' 38" W. 126.36 feet a new line through the property of Fralin & Waldron, Inc. to a point; thence S. 83 deg. 52' 39" W. 570.02 feet, a new line through the property of Fralin & Waldron, Inc. to a point; thence N 47 deg. 36' 30" E. 999.16 feet along the existing C-2 zoning line previously established by the County of Roanoke to a point, N. 42 deg. 23' 30" W. 367.84 feet along the existing C-2 zoning line previously established by the County of Roanoke, to an iron rod located on the souther right-of-way line along U. S. Route 460; thence N. 36 deg. 07' 10" E. 155.00 feet along said U.S. Route 460 right-of-way; thence N. 86 deg. 20' 43" E. 418.55 feet leaving said U. S. Route 460 to a point; thence N. 19 deg. 03' 07" W. 244.90 feet to a point located on the southern right-of-way of U. S. Route 460; thence, N. 54 deg. 20' 30" E. 150.00 feet, continuing along said right- of-way to the Point of Beginning and containing 20.93 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 9. Ordinance to rezone a 2 acre portion of a 174.56 acre parcel from R-1 to I-2 to include this property within the industrial ark boundaries located on the north side of Valle TechPark ad'acent to entrance road and Route 11/460, Catawba Magisterial District, upon the petition of the Industrial Development Authority of Roanoke Count Ter Harrin ton Director Plannin & Zoning) De e required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a 2.0 acre portion of a 174.56 acre tract of~ real estate, as described herein, and located on the north side of Valley TechPark adjacent to the entrance road and Route 11/460, (Tax Map Number 64.02-2-50) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of The Industrial Development Authority of Roanoke county. 3. That the owner of the property voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) No structure on the subject property will exceed 60 feet in height from ground level. 4. That said real estate is more fully described as follows: BEGINNING at an iron pin on the southerly side of old location of U. S. Route 11 corner to Tom Beasley property and being the northwesterly corner of Lot 7 of unrecorded map of Glenvar Subdivision; thence along the southerly side of old Route 11 N. 56 deg. 55' 07" E. 53.62 feet to an iron pin; thence with a new line through original Lot 7 of Glenvar Subdivision S. 48 deg. 27' 35" E. 73.42 feet to an iron pin; thence with another new line S. 57 deg. 35' 09" E. 481.52 feet to an iron pin; thence with another new line S. 1 deg. 28' 41" W. passing an iron pin on line at 275.19 feet, passing another iron pin at 331.55 feet, in all 349.55 feet to a point in Mount Hope Branch; thence generally up the center of the branch N. 20 deg. 22' 28" W. 249.00 feet to a point; thence N. 69 deg. 22' 28" W. 149.11 feet to a point; thence leaving the branch and with the line of Tom Beasley property N. 38 deg. 40' 28" W. generally along a fence 443.93 feet to the Beginning and containing 2.00 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed addition to Section recorded vote: 10.36. The motion carried by the following AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ORDINANCE 121295-24 AMENDING AND REENACTING SECTIONS 10-1 THROUGH 10-19, ARTICLE I; SECTIONS 10-30 THROIIGH 10-36, ARTICLE II; AND SECTIONS 10- 44, 10-50, 10-54, AND 10-56, ARTICLE III; OF CHAPTER 10 LICENSES, AND REPEALING SECTION 21-2, ARTICLE I, OF CHAPTER 21 TAXATION OF THE ROANORE COUNTY CODE ZN ORDER TO IMPROVE UNIFORMITY IN ADMINISTRATION OF THE BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX AMONG JURISDICTIONS IN THE COMMONWEALTH OF VIRGINIA. WHEREAS, pursuant to the authority of Chapter 37 (Section 58.1-3700, et seq.) of the Code of Virginia, 1950, as amended, the County of Roanoke, Virginia, imposes a business, professional, and occupational license (BPOL) tax through the adoption of an ordinance codified in Chapter 10 of the Roanoke County Code; and, WHEREAS, the state enabling legislation allowed localities flexibility in the adoption of ordinances and administration of the BPOL tax, which has resulted in some disparity between the various local jurisdictions; and, WHEREAS, in order to provide more uniformity and to improve administration of the BPOL tax among jurisdictions throughout the Commonwealth, local government organizations have proposed uniform provisions for adoption in the individual localities; and, WHEREAS, the uniform provisions address such issues as key definitions, rules for establishing situs, interest and penalty provisions, and due dates; and, WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, finds that the adoption of these uniform provisions, by incorporation into the existing ordinance, will serve the public interest and will benefit the citizens and taxpayers of Roanoke County; and, C ------......7 v.+r~a ~ GL G641 L ~ ~ , .. ~ ~1 ', .;>:..;;;~ a J.ri~it~tde. gross receipts from any"'~~busness, profession, trade~~~~~~~~~occupat~ion,vocation, calling or activity, including cash, credits, fees, commissions, brokerage charges and rentals; property of any kind, nature or description from either sales made or services rendered without any deduction therefrom on account of cost of the property sold, the cost of materials, labor or service or other costs, interest, or discounts paid, or any expense whatsoever; and shall include in the case of merchants the amount of the sale price of supplies and goods furnished to or used by the licensee or his family or other person for which no charge is made; provided, however, that the term "gross receipts " with respect to manufacturers and wholesale merchants manufacturing or dealing in articles upon which there is levied a direct excise tax by the United States shall exclude such excise tax payments to the United States government, ~,,.-" ~ L~' _ ~ -~19~e9e3-~e a3'2P~ l~+t+t ~ i 1-d.--., , - oisfJ~Ei3E~-}3i°9~3G'~9-931 --L-- ---'- - -' - - - - • r ~ ~ eaa~.i~@~--zaizr`I'crj C ~ 9'C-r'~,aCE31 ~ ~ CIG~irc'c.'CtSl • _~~'' '' L ' The term "gross receip~+ts" when used in connection with, or in respect to financial transactions involving the sale of notes, stocks, bonds or other securities; the loan, collection or advance of money; or the discounting of notes, bills, or other evidence of debt, shall be deemed to mean the gross interest, gross discount, gross commission, or other gross receipts earned by means of, or resulting from such financial transactions, but the term "gross receipts" shall not include amounts received as payment of debts. sec. 10-3. Levying of license tales. !{ For each and every year beginning with January 1 of each year `aiid ending December 31 following, until otherwise changed, there are hereby levied and there shall be collected the annual license taxes hereinafter set forth in this chapter, except as otherwise specifically provided in this cha~ter,...on persons conducting or engaging in any business "~~"" ~~~~ ~~ ~~> ~. ,..r:.>:,:.>;::. trade, g':~~~~f ar occupation r _ ~_ . ...... ..:. .. ..: '~~..: in the count _ _ ~L .. .....,:::.;:.. .... ...::.:. ~.:::~,,.~.:~:~::::;:... set forth'"in""this chapter, which license taxes shall be for the support of the county government, the payment of the county debt, and for other county purposes. '.>E,~.'~. ~:.~.~~::~:::sh~~~. > ~Je f}n ffi~l8 Z'eS <.>.~: •:.;:::.:.: -<:::: ~t::<..: . . +~i#.~sxQr~~r>:>fl:>:reu$nu~:~ a~tid shall be properly ~~-ter ~,~~,ad with,.._..such~~"~~`n~'orinaton as ` the commissioner ma recce y quire. every applicant fora license -esT-pie.€egse ~ ~ ,~ under the provisions of this chapter shall furnish the commissioner of the revenue in writing with his correct name and trade name; his correct residence address; the nature of the business, profession, trade, e~ occupation or callir~ to be pursued; the place where it is to be pursued; and a record of"gross receipts verified by oath for the preceding twelve (12) months; as well as such other information as may be required by the commissioner of the revenue. The commissioner shall compute the amount of license tax and after payment shall issue the license, subject to zoning certification as provided in section 10-7. ~, ,~ V v i ~ ~ Y1 • 1 ~ T-prjC. '3~9~L~'~'$~'~'8 8 ~ A3~~r~+3 ~ C i ~ ~r lQ'7 7TH ZiCS17R~'e~'e~e'~'~rt LSl~~' Se~C3'B~, ~~0 .auui e~~~ L 1 1 ~~~ :`.. ~ ~ ~ ..:: ;nrii3:.. ,......... , / / zir@--GQ~e~Vea~~h of STi 7~+ai~~~~*~},e,}~ie~t-ef / a-a ar+et~ei'1~--~^vTCZiv r ~I3$~3-I3Ef- r _ December 12, 1995 Q(~(~ _ e~-~ ~~~zrs~x-es~9Lr~as--ne-~zZi:e-~a~e wa L~ L l . L. ~,~~~~`~ e~ i. ~ 6 6 ,.~-e~~ T T P T L l 1'1 ~~ ~ ,., b C'n'ILiS~'CCTCTI'R~'G~RC _` ~ag-in~ ~~a-bns s-»ese tsee£essien Erase '~~~< , ' interest at the rite of en 10 ercent ~~ ~ ~~»°•~•~.>°••• - - P per annum shall ~e....cfarge~>...otE .l~i'a~::>~>~r~.,:.t~~~•r~;~tiw:~:~'ri:~'>'4-~,;:d• ~ e= _ 1 --e ~~~e-eu ~~e~a~ a~ a ;-: L , ~ r .r ~~zv~ --~ vTr'F~'~l ~T~mz eat ewe -e~--eae~ ~i ' " -~ L ~~-e9~~--e~e~-t-~~~-t-3~~ a~a ali 'AZT~'TB LL ~~ ~ i ~ aLi CI'S1Z2CS~ ~ ' J 3e3Ele-H~ae e of hti~s, i s, i r ' ~^'~==r=~e9 r -~9~255-~9i~ 9- ; ~ ~a ~c ~ a- v~ ~ rr-~i4 6 ~ r , , L,. L e-rn~rsr~3e~i 6 a a ~ ~crc-~rfrrr~ ~e~ LL. G'~~~... r ..:..... .... to ir~ter~st, i3iv$denc~s:?d~'`~~~~:er zts < awn" furies 'in ! se~u~i~i .. end to the. 1~.censed prv±g~ 'his t, Tate ~E'@S clTtd :51xA~i;~.s~~'' ~~Gd~e other transaction tha~'<,~nrr;~d Sec. 10-9~. co=dk®eping: and audits. `"nom- -w„ i~se-€e , : (a) Every person =~=-e-€er ~rhb>~5s`~>>:>:;:::>:::>~::>:<;::::<:;~;;;:,s,;>;>.;,:.;>...» . s~ssab.~~:>wl'~~t a license tax under this chapter, ~ ........:> :::........:..::;:::.:.~::::.::::.;::::.;:.;:.:::.;;;:.;;:.;:::<.::.;,;::. -"________~_c, shall keep a~ sufficient records and accounts aid thES Mr+nnr+.~ o ~- ~..~--- --- - - - -- ~ ' ~&]Eei°1--€i'~93R--sa~iZ-~~c~8 to _ ~r18b~~ > the or accounts and o and examination tion shall be open inspection (d)fe} In those cases in which the conduct of the business, profession, trade, e~ occupation o><a3! involves operations subject to more than one (1) rate or ~~~`~c`onpute~ ~ on more than one (1) base, as here_-~ftcr set forth, the licensee is hereby required to maintain separate accounts for each such operation; provided, however, that the licensee may elect to maintain a single account for all operations tax in which case the entire business license shall be computed at the highest rate applicable to any part of the business taxed on gross receipts. (c){-b} Each licensee whose license is measured by gross receipts or pur~ha~es shall submit to the commissioner of the revenue, not laterthan' '~""~'""~'~"'~~~"{ ~: ~° M2~;;f~ o f each year, a report of his gross receipts or ~-~A°11 ~`=~- ~"=f"~'"'~~'~'' - ~c~se5 for the ' °r"`~`~~ ~!::>~:>::«::><:><::>:..<>:.;::» preceding year. Sec. 10-3~3. Transfer of licenses. (a) Licenses issued under the provisions of Article II of this chapter, except as otherwise provided, may be transferred from one person to another or from one location to another; provided that no such transfer shall be valid unless and until notice in writing is given to the commissioner of the revenue of the proposed transfer, which notice shall contain the name, trade name, if any, and the address of the proposed transferee; the proposed new location, if any;. and the effective date of the proposed transfer; and the commissioner of the revenue may approve such transfer upon being satisfied of the good faith thereof. Failure to notify the commissioner of the revenue of the transfer of a license within thirty (30) days of such transfer shall invalidate such license and such invalidated license shall not be subject to refund as provided by section 10-16 of this Code. (b) It is specifically provided, however, that if the transferor's license for the current license year has been based on an estimate of gross receipts or ~ f~~~~ pu.r~ha~e.~, as provided in section 10- ~~_~~~ ~~2 ~ i}`` and -f-1~-}Z { ~,~ of this chapter, the transferor shall reveal his gross receipts or c for the period he was in business during the current license year::arid:if the accumulation of gross receipts or t°cis by transfer date shall exceed the original estimate, the trans~~eree shall be required to amend the license bx an estimate of the gross receipts or ~~a ~ a, ~,,z-~ ~~~~~~;~,~g he will incur between the day of beginning business and `the erid~~ of the current license year. (c) Licenses issued under the provisions of Article III shall not be transferred from one person to another but may be transferred from one location to another within the County of Roanoke. Sec. 10-i3~±~. Display of ~€a~mT-d ~~ a~-~:.q~.s~e~a evidence of license. ' Every person required to obtain a license under the provisions of this chapter shall keep the form, decal, or sign issued in evidence thereof as prescribed by the commissioner of the revenue in a convenient and conspicuous place, and whenever required to do so shall exhibit the same to any authorized enforcement officer of the county. Sec. 10-3f,~~. Assessment of om£t:te~ ox a.~t~uffa.Ci~nt license tales ..... (2) The reason for going-out-of-business is not connected in any manner with the violation of any state law or local ordinance or violation of any rules or regulations made pursuant thereto. (3} The amount of refund shall be determined in the following manner: If the licensee goes out of business before the end of any month except December, the refund shall be calculated by dividing the tax paid for that year's license by a fraction in which the numerator shall be the number of months remaining in the calendar year following the month in which business ceases and the denominator is the number twelve (12); but in no case shall the refund reduce the tax below the minimum as provided by this Code. (4) No refund shall be made of any minimum flat tax or of any other flat license fee not based on gross receipts. (c) Refunds based on licensee going out of business shall be made in the same manner as herein provided for erroneous assessments. (d) If any person seeking a refund is indebted to the county or any department or office thereof, or is indebted to any state constitutional office of the county for a local levy, the refund, or so much thereof as is necessary, shall first be applied to such indebtedness. (e) Any person who has been properly issued a license may apply for a refund prior to the date upon which the license was to become effective by providing satisfactory evidence to the commissioner of the revenue that the business was never commenced or the sale, show, performance, or exhibition will not take place. Upon being satisfied that such license was never in effect, the commissioner of the revenue may authorize a refund of the license fee o3C`~ax laid,. less a thirty dollar ($30.00) processing fee. ~~~~nta~~~e-r-~-wee (31 -~~ L e~~ir~e--~r33 ~~`' 93s3z-~i°'-€e~ assessment by the commissioner of the revenue, shall be deemed guilty of a Class 4 misdemeanor. Each day's refusal to furnish such access or .information shall constitute a separate offense. ~~ Any person who shall willfully fail or refuse to file a business `~~cense tax return as required by section 10-4 shall be guilty of a violation of law. Upon conviction for such failure, the person shall be punished as a Class 3 misdemeanor if the amount of the tax lawfully assessed in connection with the return is one thousand dollars ($1,000.00) or less and as a Class 1 misdemeanor if the amount of the tax lawfully assessed in connection with the return is more than one thousand dollars ($1,000.00). SeCS. 10-20--10-29. Reserved. ARTICLE II. CLASSIFIED BIISINESS AND OCCIIPATIONAL LICENSE PROVISIONS Sec. 10-19. P~.clatans'af chapter. (8) Accepting or offering to accept an order or contract to install, maintain, or repair air-conditioning apparatus or equipment; or (9) Engaging in the business of plumbing and steam fitting w~s~~er ~u~2i ``work ~.s `dcine or ::offered to kse:< done 1~~,.. da~,.,.labc~r,~.,,,~srt~ral' contact' a~ ~ub~r~ntra~., , : :,::.. Sec. 10-31. Retails sales. a (c) Any person who is both a wholesale merchant and a retail merchant is subject to the retail license tax for the retail portion of the business and the wholesale license tax for the wholesale portion of the business. Such person may, however, obtain a retail license for both the retail and wholesale portions of the business. Sec. 10-32. Financial services. of twenty cents ($0.20 a ~~~~~~~~~~~"~~ ~ "''~ p r one hundred dollars ($100 00)~ "~~o~"~~ gross receipts from the bc~ines~ during: 'thy preceding...l.icense ~ year or thirty dollars ($30.00, whichever"is ~~t~~. r ,rcl9sr-9 r : i _ ~,. Sec. 10-33. Real estate services. fib) R4~ai ~s~ate set^crices~t~ #~~~#~ renderin a g service for compensation ~~as lessor, buyer, seller, "~~~~~v~~.l`~~,---- t..~~ , agent or broker ~s ";rid providing a real estate service, unless the service is oetse specifically provided for -a-~ _e~e~--9 ~ ' '`'~'""'"~"~"~"'~'`~~ :; .:.::.::::::::::. =ten ~#::<~>:~~;~~: (c) Those rendering real estate services include, but are not limited to, the following: Appraisers of real estate Escrow agent, real estate Fiduciaries,~real estate Lessors of real property Real estate agents, brokers and managers Real estate selling agents Rental agents for real estate Sac. 10-34. Professional services. ~ 3-Orel-~*~~~.~~iTee~e e s~,~t~ e~ip--B~s e f Leh ~ ~ .. a s~~°L~'9~~~T-B1Rf1 ~ 4F l (~ P R~ ZT87 e.9.~.P 1l.J V r ee~r~r ~'e~'c~ ~r L y - T ~ Q ~e`ei`~S'e_"'''~ ~L.TZUii-n e-tn ~ e a s t~'!~ n ~ ~ Z TQ t cAL f t~ ~i~'1~S ~ L l ~~. '~}i~£ r°i4l l~-f n ~ s- ~?E 3~'P t~ y ` ' ` ~~ ~zncrr~ 9'x -~ui~'-~@9 ~9~rii ~"19'~''9~`3l9~r93~--e~€--~ ~3e i n~t~~P ~ O o=--e,i~lPi°Str~$--vrcirc-rr@~~ Sec. 10-35. Repair service occupations. (b) Repair service occupations include, but are not limited to, Airplane repair Auto repair, engine repair of any type Bicycle repair Business and office machines repair Clothes, hats, carpets or rugs, repair of Dressmaking, slip covers, drapery and/or curtain making (service only) Furniture, upholstering, repair of Gunsmith, gun repairing Animal hospitals, grooming services, kennels or stables Artists Auctioneers and common criers Automobile driving schools Barber shops, beauty parlors, and hairdressing establishments, schools and services Bid or building reporting service Billiard or pool establishments or parlors Blacksmith or wheelwright Boat landings Booking agents or concert managers Bottle exchanges Bowling alleys Business research and consulting services Cemeteries Chartered clubs Child care attendants or schools Child or adult home care registry Cleaning chimneys and/or furnaces Clinical laboratory Coin machine operator Collection agents or agencies Commercial photography, art and graphics Commercial sports Computerized information retrieval service Dance band Dance halls, studios and schools Data processing, computer and systems development services Developing or enlarging photographs Detective agency and protective services Domestic service registry Drafting services Electrolysis or scalp treatment Engraving Erecting, installing, removing or storing awnings Escort service Extermination services Freight traffic bureaus Fumigating or disinfecting Funeral services and crematories Golf courses, driving ranges and miniature golf courses Hauling of sand, gravel or dirt Hospitals, profit and nonprofit Hotels, motels, tourist courts, boarding and rooming houses and trailer parks and campsites House cleaning services Information bureaus Instructors, tutors, schools and studios of music, ceramics, art, sewing, sports and the like Taxicab companies Taxidermist Telephone answering services Theaters Theatrical performers, bands and orchestras Towing services Transportation services including buses and taxis Travel bureaus Tree surgeons, trimmers and removal services Trucking companies, intrastate and interstate (unless a certified motor vehicle carrier operating in the Commonwealth of Virginia and filing such annual report as required by section 58.1-2654 of the Code of Virginia) Turkish, Roman or other like baths or parlors Undertaker, embalmer Vehicle title service Wake-up services Washing, cleaning or polishing automobiles Writers Other personal or business service occupations. Secs. 10-37--10-39. Reserved. ARTICLE III. SPECIAL LICENSE PROVISIONS Sec. 10-44. Wholesale merchants. (a) Every person engaged in the business of a wholesale merchant shall pay for the privilege an annual license tax of five cents ($0.05) per one hundred dollars ($100.00) of p~r~hases in the preceding license tax year. Sac. 10-50. Massage parlors. a ..~~~uz-c-nr~-.~~' ~ ~Ple•-iv i~9 5P1 1 g c"fnnt~a v~ti ~ 2. That Section 21-2 of Article I, Chapter 21, TAXATION, being a duplication of Section 10-56 of Article III, Chapter 10, LICENSES, of the Roanoke County Code be, and hereby is, repealed in its entirety: Chapter 21 TAXATION* ARTICLE I. IN GENERAL ~ A~ l e i n~ ht ua i n o o a ~ ~~ i -~ - j' ~ ~' i 1 ~ rE -e ms s, E~-9-~-9i?°r`~Taa'r'~-y~-@i`18 €~e~t--~ ' ear--~ e-s~s-- ~e~- l ~ cree -~ .T~-tote-e~~ge~e-T~-~ fb~--~e~--~~~es~es e€ ~~ i~ 4ee~e~-g-~e~s--~eee~s s'~~~e 1..~.i.~3 _. w.. .t LL i~. • • _ T gi ~Q--~9-~ }E--~E'~r@i°t~9 9r-Le~°!e r r tti1 rrl2^:::... . 3. That this ordinance as amended and reenacted shall be in full force and effect on and from January 1, 1996. On motion of Supervisor Minnix to adopt the ordinance, and add Message Therapist and Message Technician to Section 10-36, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens 11. ordinance amendinc and reenactinc sections of Chapter 11, Massage Parlors, of the Roanoke County Code to WHEREAS, the Board of Supervisors of the County of Roanoke adopted an ordinance in 1976 to regulate the abuse of massage administered by members of the opposite sex; and WHEREAS, the use of massage therapies and techniques is a legitimate treatment of the external parts of the human body to promote physical health and fitness and to assist in rehabilitation efforts which has existed for many centuries; and WHEREAS, legitimate massage therapist have organized professional groups such as the American Massage Therapy Association and developed detailed standards for education and training of those individuals who wish to practice this beneficial craft; and WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, wishes to modify its current Massage Parlor ordinance so as not to unfairly restrict the bona fide activities of legitimate massage therapists and those administering massage as part of a medically recognized program of treatment; and WHEREAS, the first reading of this ordinance was held on November 21, 1995; and the second reading and public hearing for this ordinance was be held on December 12, 1995. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 11, MASSAGE PARLORS of the Roanoke County Code be amended and reenacted as follows: 88C. 11-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section, unless clearly indicated to the contrary: Massage: A method of treating the external parts of the human Y _. ::<::;~::<::<:<:.;>;;;;;>::::>:;;::>;:;. t~.e ~en~ra~ ~,te~.3, be;Dg?~~ the body.....~sr for remedial or hygienic purposes, consisting"of `rubbing, stroking; kneading or tapping or vibrating with the hand or any instrument. Massage parlor• Any establishment having a fixed place of business where any person administers or gives a Turkish, Swedish, vapor, sweat, electric, salt, magnetic or any other kind or character of massage, bath, alcohol rub, fomentation, manipulation of the body or other s i ....::;~ :.;:;.;;:<.>:.:.;::, :.:.;;:.;:...:.:::.:.:.:::::;.::>:<.:»>:<;:;:.:;:;:.;::: ~:::::.:;:< ::::: :.:.::.:;~ ::.;;:.;:.:.>:.;:.::.>::<.:.:>::.::.::::.:::::::::............. ............. __ milar procedure. Tha:~:»:>~~~,:~::~,<r.r,.:.;>:~,,.~.~..~.:::.w~.~.<.::.:~.~.:::.~._.:...~:~:~~.~:.~.,,:~;.~:. v this chapter shall display, in a conspicuous place at such parlor, a list of all massage technicians employed in the parlor. (~) : `~ operator of ' a .:massage par~.or shall mainta~.n ~''< register containing the.. name 'and :date of ;.empl,nyment `of ~ac~><a~sag technician employed an the parlor for ;a eriod' of three ....:::::::::: .: r ister..~hall. b~ auailable for '` P y~a~~.":,`~``` ~ inspection by the Diractor,~ Q~ his c~e~~~ne~t et ;aid, times. __ ::,.,... :........... ,.:;: . . Sec. 11-9. Massage of person of the opposite sex. (a) It shall be unlawful for any person to administer, to any person of the opposite sex any massage, any alcohol rub or similar treatment, any fomentation, any bath or any electric or magnetic treatment, nor shall any person cause or~permit in or about his place of business, or in connection with his business, any agent, employee or servant or any other person under his control or supervision to administer any such treatment to any person of the opposite sex. (b) This section shall not apply to any treatment administered in good faith by a physician, surgeon, osteopath, registered nurse, nurse practitioner, chiropractor, or physical therapist duly licensed by the Commonwealth of ~`irgnia or to a licensed practical nurse (LPN) or nursing assistant acting under the direct prescription and direction :>::N« o.........any.such..phys.ician, or other licensed health care professional, a tt~ a ~e~eeg~. t~~rap~:st e~gh~~en, (18~ :<~ear~ af.. ag'e... car<::>o~:~~~'W ,:: ~s~i~onal ~~rsard o~ ~a~~sag8', ~'hera .. - ,_ >:--.~:.,<~-1 ,,; ~~. rther, ; th~.s : sect~,Q~ sh~~:~..::., $?'~` ~ ~ to barbers or ,beauticians who""g massage to the scalp, the face, the neck or the shoulders only. ~ea~>., 1~.*»~~.. '~eo~a~.aians to adin~iaister mas~a es .. q; ~i~Ty in antha~~ge ~6E!C~ , Z3~*~~.~. ~ 1a a~ of 'not :,: P ...: .... gsai~fied <~eahn~cf'aa Sec. 11-29. Issuance. Within == (~;;}~ days of the receipt of an application under'`"this article, the Director shall issue the penait if he shall find that: (1) The premises to be used or constructed meet the requirements of the u±~ building code, as reported by the administrative officers of the county; ~~''''"''~~~~~~~~~~ (2) The applicant's facilities comply with the requirements of this chapter; (4~) The experience and knowledge of the applicant are such that the operation of the proposed massage parlor will not be detrimental to the health and safety of the patrons; () The information in the application is truthful. sec. 11-47. Application. Any person who desires to secure a massage .technician.'sr_rpermit shall file an application with the Director. ~~ ~;~t~~,i,~~,~~:.:~~. a 1. Ordinance to rezone 28 acres from AR to R-1 to construct sin le famil residences located on Yellow Mountain Road, Cave SDrinQ Magisterial District, upon the petition of Saunders & Wells Investments. 2- Ordinance tO reZOne a pOrtlOn of a QI_nt nnrs .,~r,.e7 +~~ ~-j ~o ~-~ Lv ~nctuae this property within the industrial zoninc area for expansion of valley, TechPark, located on the north side of valley TechPark between the southern aroperty line and Hope Branch Creek Catawba Ma isterial District u on the tition of the Industrial Development Authority of Roanoke County (Helen Cog Richards). IN RE: OLD BII8INE88 Mr. Hodge asked for an Executive Session to discuss pending litigation concerning the condemnation proceedings for the Brookwood well lot. Mr. Hodge advised that the School Board adopted a resolution approving the eight assumptions which were discussed during the earlier work session today, and that the Board needs to approve these assumptions. Supervisor Johnson suggested that these assumptions be approved in a resolution at the next Board meeting. ITT R8: $YECIITIVE SE88ION At 9:20 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (7) for consultation with legal counsel to discuss potential litigation regarding the Brookwood well lot. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Johnson 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ITT R8: BROORWOOD WELL LOT 1. R-121295-27 Resolution pursuant to Title 25 and Section 15.1 238 of the Code of Virginia 1950, authorizing eminent domain proceedings for the acquisition of and immediate right of entr y to a 123 sq .ft. parcel of land owned by Mi chael H. Frank and to a 1. 512 sc. ft. parcel of land owned by Marie 8. Harrison to establish the requisite clearance for a ublic water source located off Woodbrook Drive. (Paul Mahoney, County Attorney) Supervisor Johnson advised that although it will only be four months before Spring Hollow Reservoir services the subdivision, he would support the right of entry to ensure that the subdivision will continue to have a supply of water. Supervisor Eddy advised that he felt that the Board had been forced into taking action by the comments made by adjacent landowners. Supervisor Eddy moved to adopt the resolution authorizing eminent domain proceedings. The motion carried by the following recorded vote: 4. That the fair market value of said parcel of land, consisting of 123 square feet, is $55.00, which has been and hereby is offered to the owner, Michael H. Frank, for purchase of fee simple, marketable title to the subject parcel by the Board of Supervisors of Roanoke County, Virginia. 5. That the second parcel of land required for this public water source is owned by Marie S. Harrison and consists of 1,512 square feet, being more particularly described as follows: All ~ that certain parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Windsor Hills Magisterial District of Roanoke County, Virginia, shown and designated as "AREA = 1,152 SQ. FT." as a portion of the "WELL LOT - Tax Map No. 86.03-3-16" upon the plat, dated November 11, 1994, made by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit A. This being a portion of the same real estate conveyed unto Marie S. Harrison by deed of gift dated January 5, 1991, from Thomas Carroll Harrison and Marie S. Harrison, husband and wife, of record in the Clerk's Office of the Circuit Court of Roanoke County in Deed Book 1339, page 421. The above-described parcel is a portion of the property designated on the Roanoke County Land Records as Tax Map No. 86.03-4-14. 6. That the fair market value of said parcel of land, consisting of 1,152 square feet, is $680.00, which has been and hereby is offered to the owner, Marie S. Harrison, for purchase of fee simple, marketable title to the subject parcel by the Board of Supervisors of Roanoke County, Virginia. 7. That it is immediately necessary for the County to enter upon and take possession of such property to provide the necessary clearance for the continued operation of the public water supply in order to avoid any lapse or discontinuance of service to the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described properties as provided by law. 8. That a certified copy of this resolution, to be sent by certified mail to Michael H. Frank and Marie S. Harrison, on or before December 15, 1995, shall constitute further notice to said property owners of the offer to purchase as set forth above and notice of the intent to enter upon and take possession of said property to provide the requisite clearance for the well, as provided for in Section 15.1- 238 of the Code of Virginia, 1950 (as amended). January 2, 1996 ~-i 1 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S. W. Roanoke, Virginia 24018 January 2, 1996 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the organizational meeting and the 2nd day of January, 1996. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 9:06 a.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell Minnix, Supervisors Lee B. Eddy, Fenton F. Harrison, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don C. Myers, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Supervisor Harry C. Nickens. The Pledge of Allegiance was recited by all present. NAYS: None Chairman Johnson reflected upon the ten years that he has served on the Board of Supervisors and highlighted special projects such as the establishment of the Regional Airport Commission, the completion of the regional landfill, and creation of the Police Department; becoming the second charter county in Virginia; purchase of a new administration center and School Board offices; the sesquicentennial and All-America City celebrations and the completion of Spring Hollow Reservoir project, the largest capital improvement in the County's history. Supervisor Harrison moved to elect Supervisor Nickens to serve as Vice Chairman. The motion was carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Eddy, Nickens, Johnson. NAYS: None ?. Length of Term for Chairman and Vice Chairman Supervisor Eddy moved that terms of the chairman and vice chairman shall run from January 2, 1996, to the organizational meeting on January 2, 1997. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Eddy, Nickens, Johnson. NAYS: None 3. Resolution establishing Bylaws, Rules of Order and Schedule for Board Meetings in 1996 R-010296-2 Tuesday, February 13, 1996, at 3:00 p.m, Tuesday, February 27, 1996, at~3:00 p.m. and 7:00 p.m. Tuesday, March 12, 1996, at 3:00 p.m. Tuesday, March 26, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, April 9, 1996, at 3:00 p.m. Tuesday, April 23, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, May 14, 1996, at 3:00 p.m. Tuesday, May 28, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, June 11, 1996, at 3:00 p.m. Tuesday, June 25, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, July 9, 1996, at 3:00 p.m. Tuesday, July 23, 1996, at 3:00 p~.m. and 7:00 p.m. Tuesday, August 13, 1996, at 3:00 p.m. Tuesday, August 27, 1996, at 3:00 p.m. and 7:00 p.m, Tuesday, September 10, 1996, at 3:00 p.m. Tuesday, September :'~, 1996, at 3:00 p.m, and 7:00 p.m. Tuesday, October 8, 1996, at 3:00 p.m. Tuesday, October 22, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, November 19, 1996, at 3:00 p.m. and 7:00 p.m. Tuesday, December 3, 1996, at 3:00 p.m. Tuesday, December 17, 1996, at 3:00 p.m. and 7:00 p.m. 2. That the organizational meeting for 1997 shall be held on Thursday, January 2, 1997. 3. That the rules of parliamentary procedure for the conduct of all Board meetings shall be Robert's Rules of Order; provided, however, these rules are amended as follows: a. that no second to motions shall be required in order to consider that motion; and b. that the chairperson may make motions, participate in debate and vote on all matters considered by the Mr. Mahoney explained that the charter amendment is being considered because ~f hints and threats of annexation by the Town of Vinton and the L'rban Partnership's report on recommending changes to the structure of local governments. The proposed charter amendment would prohibit any territory of the County to•be annexed by any city or to:~;n unless the whole county was annexed and the issue must first be brought to the voters by a referendum. Clay Goodman, `.'_nton Town Manager, spoke in opposition to the amendment because of the potential negative affect to the Town of Vinton and all towns ~n the state. He also advised that the Vinton Town Council was not informed in advance that this issue would be brought to the Board at this meeting, and were not aware of it until they read the legal notice in the newspaper. Supervisor Eddy advised that he had mixed feelings about the amendment; Supervisors Johnson and Minnix expressed support for the amendment and also for investigating the possibility of city status for the county. Supervisor Nickens asked if there could be an advisory question on the next referendum to ascertain the feelings of citizens in east County to being annexed by the Town of Vinton. Mr. Mahoney responded that advisory questions are not allowed on referendums. Supervisor Nickens also requested that in the future the Town of Vinton be informed of any issue considered by the County that would affect them. Supervisor Eddy moved to adopt the charter amendment with the deletion of the word "Town" in the resolution. The motion of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On motion of Supervisor Eddy to adopt the resolution with the deletion of the word "Town" in the charter amendment, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: OTHER BUSINESS 1. Addition to the Le islative Pro ram for the 1996 Session of the Virginia General Assembly This item was continued to January 9, 1996. Supervisor Nickens requested that in the future, only organizational issues be considered at the organizational meeting. IN RE: RECESS Chairman Johnson declared a recess at 9:55 a.m. IN RE: RECONVENEMENT: Chairman Johnson reconvened the meeting at 10:05 a.m. IN REs MEETING WITH ROANOKE VALLEY LEGISLATORS TO DISCUSS 1996 LEGISLATIVE PROGRAM. Legislators who were present for this meeting were Delegates A. Victor Thomas, H. Morgan Griffith, and Clifton A. accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25% recycling mandate on local governments. The 1995 session of the General Assembly adopted the Waste Hauler Displacement Bill which severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Urban Partnership. Roanoke County supports efforts of the Urban Partnership to enhance the economic vitality and competitiveness of the various regions throughout the Commonwealth. Reversing the decay of our urban areas is critical to our future. Roanoke County supports the establishment of financial incentives to reward regional cooperation and the revitalization of neighborhood programs to encourage residential and commercial development. Roanoke county opposes any legislation which would alter local governmental structures and processes. E. Roanoke County opposes the elimination of the authority of local governments to adopt a local license tax on businesses, trades, professions, occupations, and callings (BPOL). F. Roanoke County supports additional maintenance funding for the Virginia Department of Transportation for secondary and primary roads. This additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. G. Roanoke County requests the amendment of Section 58.1-3813 (local tax for enhanced emergency telephone service, E911) to specifically authorize the expenditure of funds derived from this special tax for radios and other communication devices, mobile computer data terminals, and other ancillary equipment for E911 emergency telephone systems. H. Roanoke County supports continued State funding for Virginia's Explore Park. I. Roanoke County supports allowing the disposal of land clearing debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. J. Roanoke County supports legislation amending Section 14.1-46.0:1 to increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500 per year. R. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, and the Family Preservation Act. L. VRS rates increases. Last year the General Assembly approved an annual 3% cost of living increase for certain retirees. Prefunding these cost of living allowances (COLA) for retirees will have a significant impact upon Roanoke County. VRS has submitted three policy options for the Governor's consideration in establishing the 1996-98 employer contribution rates. These Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 6, 1996 The Board of Supervisors of ~toanoke County, Virginia, met this day at the Roanoke County Administration Center, this being Saturday, January 6, 1995 and a special meeting for the purpose of a planning session. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 9:00 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: DISCUSSION AITH CONSTITUTIONAL OFFICERS PRESENT: Alfieri C, Anderson, Treasurer, R. Wayne Compton, Commissioner of the Revenue, Gerald Holt, Sheriff, Steven A McGraw, Clerk of Circuit Court 4. Discussion of 24-hour County Mr. Hodge explained that a 24-hour County would provide for extended and flexible hours to meet the needs of the public, and other aspects such as payment of taxes and bills by automated teller. He advised that First Union Bank is making changes toward a 24-hour business. Mr. Anderson responded that he supported payment of taxes by ATM machines but Management Information Services would need to develop a program. There was discussion on the possibility of "one-stop shopping" whereby bills and paperwork could be handled at one office. There was agreement to pursue this possibility further, and Mr. Hodge was requested to discuss this with staff. IN RE: GENERAL DISCUSSION AMONG BOARD OF SUPERVISORS 1. Penalties for late payment of utility bills There was discussion on concerns from citizens about the penalties for late payment of utility bills, especially if the bill was very small, or if the citizen had not previously wade a late payment. There was general consensus to look at the penalties on an individual basis and take special circumstances into consideration when assessing the penalty. ?. Privatization Supervisor Eddy asked what efforts have been undertaken to continue privatization. Mr. Hodge responded that he will update the previous report and send it the Board of Supervisors. _ January 6, 1996 to tighten regulations and when to loosen regulations; and (3) when to be flexible in enforcement of the regulations. Mr. Harrington advised that the Planning Commission will meet in January to determine their work program for 1996. Mr. Eddy advised that his priorities were ridgeline and tree protection and greenways. IN RE: LUNCHEON RECESS At 12:00 noon, Chairman Johnson declared a recess for lunch. IN RE: RECONVENEMENT At 1:00 p.m. the Board of Supervisors reconvened. IN RE: PRESENTATION FROM SCHOOL ADMINISTRATION ON INFORMATIONAL PROGRAM, FOR BOND REFERENDUM Martin Robison, Executive Assistant for Roanoke County Schools, presented a draft brochure and a promotional timetable for the school bond referendum to be held on April 2, 1996. The Board members offered several suggestions for changes to the brochure. They also suggested that other organizations get involved in supporting the referendum. kN RE: BIIDGET DISCUSSION Mr. Hodge and Budget ,Manager Brent Robertson presented the 1995/96 revenue summary anld projected revenue for 1996/97. Mr. Hodge advised that additidnal revenue is approximately $8 Janua 6 1996 IN RE: ADJOURNMENT At 3:00 p.m., Chairman Johnson adjourned the meeting and announced that because of the inclement weather, the planning session originally scheduled for Sunday, January 7 would be postponed to a future date. Respectfully Submitted: Approved: Mary H. Allen, CMC Clerk to the Board Bob L. Johnson Chairman January 9, 1996 21 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 9, 1996 The Board of Supervisors of Roanoke ~nty, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of January, 1996. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:01 p.m. The roll call was taken. ME?SBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. January 9, 1996 23 Minniz for his service as 1995 Chairman of the Board of Supervisors R-010996-1 Chairman Johnson presented Supervisor Minnix with the resolution and a clock. Supervisor Minnix thanked the Board, staff and Mr. Hodge for their support and leadership. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RE8OLIITION 010996-1 OF APPRECIATION TO H. ODELL "FIIZZY" MINNIB FOR HIB BERVICE AS 1995 CHAIRMAN OF THE BOARD OF SIIPERVISORS WHEREAS, H. Odell "Fuzzy" Minnix served as Chairman of the Roanoke County Board of Supervisors during 1995; and WHEREAS, during Mr. Minnix~s term as Chairman, the County achieved a variety of accomplishments, including: ^ Completion of the Spring Hollow Water System, including installation of water transmission lines serving the Southwest Roanoke County area; ^ Initiation of a joint project among the Valley governments to create and protect greenways along the Roanoke River and its tributaries; ^ Implementation of the process to create a regional stormwater management plan for the Roanoke Valley; and ^ Continuation of various intergovernmental meetings and projects, including quarterly meetings with other local governing bodies and leadership in the statewide Urban Partnership project. WHEREAS, Mr. Minnix also worked diligently during his January 9, 1996 25 e o owing recor a vo e: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLIITION 010996-2 OF APPRECIATION TO THE MEMBERS OF THE ROANORE COIINTY VISIONING STEERING COMMITTEE WHEREAS, in March 1995, the Roanoke County Board of Supervisors created a Visioning Steering Committee to guide the process of providing a vision for Roanoke County in the year 2010 which could be used as a springboard for updating the County's Comprehensive Plan; and WHEREAS, The Board of Supervisors appointed members to this committee from a variety of areas of the Roanoke Valley, representing various communities, professions and interests; and WHEREAS, the Steering Committee met 18 times, and spent over 45 hours in creating and guiding the visioning process; and WHEREAS, the members of the Steering Committee also met with the focus groups, spending additional time and effort in creating the vision statements for the individual topics in the report; and WHEREAS, the Steering Committee was successful in completing a report which represents the input of over 300 citizens and creates a blueprint for the future of Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its January 9, 1996 27 ' a forward it along with copies of resolutions received from the other regional groups to the federal legislators representing the Roanoke Valley. Supervisor Eddy requested that copies of the resolution also be sent to the Superintendent of Blue Ridge Parkway and Director of Park Services. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLIITION 010996-3 SIIPPORTING THE LOCATION OB THE BLIIE RIDGE VISITORS CENTER ON THE ROANORE RIVER PARKWAY WHEREAS the local governments and groups interested in promoting economic development and tourism in the Roanoke Valley have long endorsed the construction of a major tourist visitor information center adjacent to the Blue Ridge Parkway between the parkway's intersections with U.S. 220 and State Route 24; and WHEREAS the National Park Service's planning and environmental impact assessment process associated with construction of the Roanoke River Parkway included detailed consideration of alternative locations for such a visitor center and resulted in the identification of the "best" two sites for this purpose, one on private property on the north side of the Roanoke River east of the parkway near the Roanoke River bridge and the other on public .land on the south side of the river (on former regional landfill property); and January 9, 1996 29 e mem ers o e ni e a es Congress w o represent Roanoke County together with a covering letter acknowledging that the cost of building and operating such a center will be the joint responsibility of the federal government and local entities; and 3. That the Clerk to the Board forward copies of this resolution to the other Roanoke Valley governing bodies requesting that the adopt a similar resolution; and 4. That the Board of Supervisors supports provision of interim visitor center services in a building eventually destined for another use within Virginia's Explore Park. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ?. Ao~ointments of Board Members to Committees. Commissions and Boards. A-010996-4 Supervisor Harrison was appointed to the Fifth Planning District Commission replacing Supervisor Minnix. Supervisor Minnix was appointed to the Audit Committee replacing former Supervisor Ed Kohinke. Supervisor Johnson moved to confirm the appointments. The motion carried by a unanimous voice vote. HOARD OF SIIpERVISORB COMMITTEE ASSIGNMENTS January 9, 1996 31 County Attorney R-010996-5 Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLIITION 010996-5 RATIFYING THE DECLARATION OF A LOCAL EMERGENCY FOR THE COIINTY OF ROANORE, VIRGINIA DIIE TO DANGEROIIS WEATHER CONDITIONS WHEREAS, the Director of Emergency Services declared, with the consent of the Board of Supervisors, a local emergency on January 6, 1996, and WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia does hereby find that due to heavy snow and blizzard conditions on January 6 and 7, 1996, the County of Roanoke is facing dangerous winter weather conditions, and WHEREAS, due to the heavy snow, a condition of extreme peril of life and property necessitates the proclamation of the existence of an emergency; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an emergency now exists throughout Roanoke County, and said declaration of emergency is hereby ratified and confirmed, and IT IS FURTHER PROCLAIMED AND ORDERED that during existence of said emergency the powers, functions, and duties of the Director of Emergency Services and the Fire and Rescue January 9, 1996 33 NAYS: Supervisors Harrison, Nickens, Johnson Supervisor Johnson moved to approve the rezoning and adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Harrison, Nickens, Johnson NAYS: Supervisors Eddy, Minnix, Supervisor Nickens asked that the Planning Commission look at uses for C-1 zoning versus C-2 zoning and bring back recommendations to the Board. ORDINANCE 010996-6 TO CHANGE THE ZONING CLASSIFICATION OF A 1.146-ACRE TRACT OF REAL ESTATE LOCATED AT 3142 BRAMBLETON AVENIIE (TA% MAP NO. 77.10-2-6) CARE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R- 1 AND C-1 TO THE ZONING CLASSIFICATION OF R-1 AND C-2, WITH CONDITIONS, IIPON THE APPLICATION OF MARIA SAYERS WHEREAS, the first reading of this ordinance was held on October 24, 1995, and the second reading and public hearing were held December 12, 1995; action resulted in a tie vote with one Supervisor absent and this issue was continued until January 9, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 6, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: January 9, 1996 35 southerly side of Brambleton Avenue (80 feet wide) which point is corner to property of William & Elizabeth B. Watts (Tax Parcel 77.10-2-32); thence leaving Brambleton Avenue and with the line of said Watts, S. 48 deg. 59' 00" E. 267.05 feet to an old pin designated (2) on line of property of Theodore J. Shulkcum, III and Kathy S. Shulkcum (Tax Parcel 77.10- 2-35); thence with the same S. 22 deg. 13' 00" W. 43.38 feet to a pin set at (3); thence leaving Shulkcum and with two new lines, S. 77 deg. 23' 38" W. 121.36 feet to a pin set at (14); thence S. 53 deg. 07' S9" W. 159.78 feet to a pin set at (6) on the line of property of John L. Eby, Jr., et ux. (Tax Parcel 77.10-2-9); thence with the same N. 38 deg. 23' 46" W. 30.28 feet to an old pin at (7); thence N. 89 deg. 58' 37" W. 114.15 feet to an old pin at (8) corner to property of A. T. Williams oil Co., Inc. (Tax Parcel 77.10-2-5); thence with the same N. 37 deg. 22' S3" E. 105.39 feet to an old pin at (9); thence N. 52 deg. 24' 43" E. 91.56 feet to an old pin at (11); thence N. 34 deg. 18' 39" W. 23.13 feet to an old pin at (12); thence N. 42 deg. 15' 39" W. 72.14 feet to an old pin at (13) on the southerly side of said Brambleton Avenue; thence with the same N. 54 deg. 32' 39" E. 28.98 feet to the Place of Beginning and being New Tract "7A" containing 1.146 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Harrison, Nickens, Johnson NAYS: Supervisors Eddy, Minnix January 9, 1996 37 its intent to join with the County of Roanoke and/or the City of Salem to form a multi-member regional transportation district commission to preserve and expand the mass transit system within the district and to urge the General Assembl to a y uthoriz e a sales tax of 2~ of the retail price of motor vehicle fuels sold within such transportation district; and, WHEREAS, staffs of the City of Roanoke and the County of Roanoke have commenced the development of an agreement to implement the terms and provisions of ~ transportation district commission for the Roanoke Valley, including the allocation of all the proceeds of said tax derived from each participating jurisdiction to each participating jurisdiction to be used for any transportation purposes, limitations upon incurring expenses, the creation of debt and acquisition of capital assets by said transportation district commission; and, WHEREAS, the Board of Supervisors of Roanoke County expresses its support for this legislative initiative and for an agreement between the City and County to create a transportation district commission for the Roanoke Valley. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That the County of Roanoke supports the legislative initiative of the City of Roanoke to create a regional transportation district commission and to amend the appropriate sections of the Code of Virginia, (1950), as amended, January 9, 1996 39 ion o construct the Roanoke Valleys first greenway. The Foundation has now developed a Phase II list of projects for a 1996 grant application. They will use private funds, in-kind services, donated land and easements as the 20$ match. Supervisor Eddy suggested deleting paragraph 2 in the resolution and adding language that the public hearing had been held. There were no citizens to speak and Supervisor Harrison moved to adopt the resolution as amended by Supervisor Eddy deleting the second WHEREAS clause and adding language from Resolution in i.b. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLIITION 010996-8 APPRODING THE SIIBMI88ION OF AN ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATION FOR THE HANGING ROCK BATTLEFIELD TRAIL, PHASE II BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Roanoke, Virginia. WHEREAS, a public hearing was duly advertised and held on January 9, 1996 to elicit citizen comment on this project. January 9, 1996 41 which are adjacent to Botetourt County. (Terry Harrington, Planninc and Zoninc Directorf R-010996-9 Mr. Harrington advised that this ISTEA grant application is for landscape and streetscape enhancement of five locations within North Roanoke County, three of which are adjacent to Botetourt County. Botetourt County has agreed to participate with the County in the 20 percent match for the areas adjacent to Botetourt County. No new funding is required. Mr. Harrington advised that the County must apply by the end of January for the grant. There were no citizens to speak, and Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None R1%SOLIITION 010996-9 REQIIESTING THE COMMONWEALTH TRANSPORTATION BOARD TO EBTABLIBH A PROJECT FOR THE IMPROVEMENT OF THE LANDSCAPE AND STREETBCAPE ENHANCEMENT OF FIVE LOCATIONS WHEREAS- in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Transportation program an enhancement project in the County of January 9, 1996 43 wa - - Drive (Route 1820) and Chester Drive (Route 1857) for ao~rosimately 400 feet in length, as recorded in Plat Book 3 Pa a 20 and located in the Hollins _Macisterial District. (Arnold Covev, Director of Encineerinc ~ Insnectionsl Mr. Covey reported that the petitioner, Stanley Birckhead, is the owner of four parcels adjacent to Granville Street and he is requesting the vacation so he may re-subdivide his lots into 3 lots with street frontage on Chester Drive. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for January 23, 1996. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Eddy ?. Ordinance authorizin the ac isition of certain interests in real estate for a well lot in Brookwood Subdivision. (Paul Mahoney, County Attornev) Mr. Mahoney advised that this ordinance reflects staff negotiations to resolve the dispute regarding an existing well lot located off Woodbrook Drive. A tiort-; ~„ ~f ~,,e ..,.., , , _~ ___ _ never conveyed to the County and the County has negotiated with the owners for acquisition. Part of the well lot is owned by January 9, 1996 45 reading for January 23, 1996. following recorded vote: The motion carried by the AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: BECOND READING OF ORDINANCES 1. 0-010996-10 Ordinance amendinc and reenacting the Roanoke County Zoning Ordinance, 0-82592 12, to define bingo halls/rooms as permitted use with a Special IIse Permit upon the petition of the Roanoke County Planning Commission. (Terrv Harrington. Direotor o!' Planning & Zoning) Mr. Harrington advised that this ordinance adds bingo and similar games by Special Use Permit in C-2 General Commercial Districts under Commercial Indoor Amusement. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 010996-10 AMENDING AND REENACTING ORDINANCE 82592-12, THE ZONING ORDINANCE FOR ROANORE COtTNTY, BY 'j'HB ADOPTION OF CERTAIN PROVISIONS CONCERNING COI~II~ERCIAL INDOOR AMIISEMENT8 IN THE VARIOIIS ZONING DIBTRICTB OF THE COIINTY WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which January 9, 1996 47 .,~.,.~.~._ -e~-~e=~ e~es- e~-- ~ ` i~erd~a-1 use ~f tie- ~a - re~ e _..--9~_r ~. .~-air ~ . ~.~s.r--- fl,~r~,e~,3-yes ~et1-bd - , - - e7- -are 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IlT RE: APPOINTMENTS January 9, 1996 49 ' en s in connection with development of a lot on Lynnson Drive owned b James K. Penn Y and Cheryl Walker Penn. 4. Donation of sanitary sewer easements in connection with development of Section No. 9 SteepleHunt of Canterbury Park. 5. Reaffirmation of appointment of Economic Development Director Timothy Gubala to the Southwest Development Financing Board of Directors. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REPORTB AND INQIIIRIEB OF BOARD MEMBERS Supervisor Eddv• (1) He received a letter from Delegate Dillard suggesting support for a small claims court in Roanoke County and discussed the issue with Mr. Mahoney. Mr. Mahoney advised that he had forwarded the letter to the Chief Judge of General District Court and had not received a response. Supervisor Eddy asked Mr. Mahoney to contact the Chief Judge again. (2) He asked about the revision to the swimming pool ordinance. Mr. Mahoney advised that the County staff is working with the Health Department and they will have a revised ordinance • January 9, 1996 51 employee newsletter thanking them for their efforts. Supervisor Johnson: He announced that the airport had opened today after being closed because the heavy snow. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after discussion of Item 5. The motion carried by a unanimous voice vote. }~ c3eneral Fund IInap~ropriated Balance ~ Capital Fund IInappropriated Balance s Board Contingency Fund 4,:. Statement of Estimated Revenues and Expenditures as o!` November 30, 1995 ~, IIpdate on upcrade of the regional wastewater treatment plant and maior interceptor lines I~? RE: WORK BESSION ~ Joint Work session with the Roanoke valley Area M°tropolitan Planninc Orcanization to discuss regional transportation planninc issues The work session was postponed because of the inclement ~ • A-021396-8.a ACTION NUMBER ITEM NUMBER , f ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 SUBJECT: Confirmation of Committee Appointments to the Grievance Panel and Library Board COUNTY ADMINISTRATORS COMMENTS: SUNIIKARY OF INFORMATION: The following nominations were made at the January 23, 1996 and February 13, 1996 meetings: Grievance Panel Supervisor Eddy nominated Kenneth W. Lussen to another two year term expiring February 23, 1998. Library Board Supervisor Harrison nominated Josie Eyer representing the Catawba District to another four year term expiring December 31, 1999. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, ~~ ~~ ~~ Mary H. Allen, CMC Clerk to the Board Elmer C. Hodge County Administrator ------------- -------------------------------- ACTION ------------ VOTE ------- Approved (x) Motion by: H. Odell Minnix No Yes Abs Denied ( ) to approve and add confirmation Eddy x Received ( ) of Library Board appointment Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Grievance Panel File Library Board File . . ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Confirmation of Committee Appointment to the Grievance Panel COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the January 23, 1996 meeting. Grievance Panel Supervisor Eddy nominated Kenneth W. Lussen to another two year term expiring February 23, 1998. RECOMMENDATION' It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, i Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens .` A-021396-8.b ACTION NO. ITEM NUMBER I ~1 °" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from the Roanoke Valley Women's Bowling Association, Inc. for Calendar Year 1996, effective through June 30, 1996 COUNTY ADMINISTRATOR' S COMMENTS : ~~',,y,,~,yyQ °~ ;~~w.,~ SUMMARY OF INFORMATION: The Roanoke Valley Women's Bowling Association, Inc. has requested a permit to hold raffles in Roanoke County for the calendar year 1996 on the dates listed in the application. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. The Roanoke Valley Women's Bowling Association, Inc. has been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Roanoke Valley Women's Bowling Association, Inc. for the calendar year 1996, effective through June 30, 1996, be approved. SUBMITTED BY: APPROVED BY: r Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMPT APPLICATION m-a Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 g~ sea• of the criminal statutes of the Virginia Code, and by Section 4-86 ~,_ sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Board has sixty days from tho filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organisation ROANOKE VALLEY WOMEN°S BOWLING ASSOC., INC. Mailing Addreea _3587 Sagewood Circle City, Btate, Zip Code Salem, VA 24153 When was the organization founded? 1952 Purpose and Type of Organisation a bowling organization operating as a subordinate organization under National and State associations Has the organisation been in euistenao in Roanoke County for five continuous years? YE8 X NO Is the organization non-profit? YE8 X NO Is the organization exempt under 5501(a)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable)attached Does your organization understand that any organization found in violation of the county Hingo and Raffle Ordinance or Section 18.2- 340.10 et. sec• of the Code of Virginia authori$inq this permit is subject to having suah permit revoked and any person, shareholder, agent, member or employee of suah organisation who violates the above referenced Codes may be guilty of a felony? yes Does your organisation understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that suah records 'are subject to audit by the Commissioner of the Revenue? yes COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 1 •.=ADoes your organization understand that it is a violation of law to :' enter into a aontraat with• nay person or firm, assoaiation, organisation (other than another qualified organisation pursuant to S 18.2-340.13 of the Codo of Virginia), partnership, or corporation ~~ of any alassitiaation whatsoever, for th• purpose of organising, managing, or aonduotinq Ratfl~s ? Yes DESCRIBE THE ARTICLES TO BE RAFFLED, vALOE OF BOCH ARTICLES: Article Description Fair Market value Bowling Balls $ 100+ Bowling Bags $ 50+ 50/50 3/$1.00 Bowling related articles various DATE OF RAFFLE see next answer If this applfoation is for an ANNOAL RAFFLE PERMIT, list below all dates raffles ~-ill bs held. During all association meetings, tournaments and all bowling events hosted by the Roanoke Valley Women's Bowling Association, Inc., including the Virginia State Women's Bowling Tournament to be helj weekends during the months of March, April, May and Junes` be~o Macc.Q~ 30 -31 ~ r~ ~ 13'l~l , ~.D- ~ 1 ~ ~~',?~ ~q~ y.$~ J1 -IZ , l~-l9 , ~5-.26 -nun a J-.~. ,~_._. a r e 8peaifia location Where Raffle drawings#a to be aonduated? Hill Top Lanes- Williamson Road, Roanoke, Va. NOTE: Th s perm t shall be Val d only for the above leant on. Any organisation holding a permit to ooaduot bingo games or raffles shall use twelve and one-half peroent (12.5~C) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or oduaational purposes for which the organization is specifically ohartared or organized. (County Code $4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. To be used for the local junior bowling scholarships; to be used for the association's annual charity donations to charitable organizations and tax exempt organizations (i.e. American Cancer Society; American Heart Assoc.; Rescue Mission, etc.) COUNTY OF ROANOKE, VIRGIIVIA P.O. BOX 20409 COMIVIISSIONER OF 7'HE REVENITE ROANOKE, VA 24018 z Officers of the Organisations President: Mary J. Smith Address: 2915 Glenmont Dr., Roanoke, VA 24018 (1) Chris Decker 366-5887 (2) Vice President:(2) Jenetta Clay Phone: 563-2525 (1) 4 Da evi e St., Roano e, VA 2401 Address: (2) 4102 Guernsey Lane., Roanoke, VA 24017 Secretary: Address: Debra J. Giles all 540 ~_~ Phone: 989-1858 Phone: 384-6766 3587 Sagewood Circle, Salem, VA 24153 Treasurer: Victoria Treynor phone: Address: P• O. Box 141, Troutville, VA 24175 992-3969 Member authori$ed to be rosponsibl~ for Raftle operations: Name: Debra J. Giles Home Address 3587 Sagewood Circle, Salem, VA 24153 Phone 384-6766 Bus Phone same Member responsible for filing finanofal report required by the code if your organisation ceases to exists Name: Victoria Treynor Home Address P• O. Box 141, Troutville, VA 24175 Phone 993-3969 Bus Phone same Does your organisation understand that it Will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? yes Has your organisation attaohed a oheok for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? Yes IF ALL QUEBTIONB HAVE BEEN ANBWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 3 - - NOTARIZATION .; TSE FOLLOWING OATS l~UBT BE TAREN~HY ALL APPLICANTS: I hereby spear or affirm under the penalties of perjury as set forth in 618.2-434 of th• Cod• of Virginia, that all of the above statements are true to the best of my kaoMledge, information, and beliefs. All questions have been ansMered. I further shear that I bave read and understand th• attaohed oopies of Bea. 18.2-340.1 !~ sec. of th• Cod• of virgiaia sad 8eation 4-86 y~ sect. of the Roanoke County Code. U~. ~. ,..~3 ~~~ . ~ ti 1iy commission expires: /:~Z - ~% 191 ry P 1 a NOT VALID UNLE88 COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. l ~ 9 Date omm s er of th evenue The above application is not approved. Date Comm ss oner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF TIC RE`~!:NUE ROANOKE, VA 24018 4 . --.-. 8ubsaribed and sWOrn before me, this ~ day of ~19~1 in the Count of ~~~~ ~) , Virginia. ~. Y/ ~~~ 5J01 South /tills Street Grcendalu, WI 53129 11J1 414-421-4420 FAX 414-421-9000 „5 1 ~7'a.ir _~ ~. (~ • I ~. ~~ ms`s June, 1994 /J~~~-icy; ~•.t~"~` II ~niJ',~ Lue~ ,i in ~~rn , .Inn. ,uenur. ulwn NOTE: This exemption cancels the previous exemption your association was granted by the Internal Revenue Service. The Employer Identification Number (BIN) remains the same. .Dear Association Officer: We are pleased to add your association to the group exemption that WIBC has received from the Internal Revenue Service. This exemption qualifies us and our subsidiaries as exempt from taxes under Section 501(c)(3) of the IRS Code. The group exemption number for WIBC and its associations who have filed notice with WIBC of their intention to join the group is 3031. It should be noted that the four-digit group exemption number (GBN) ie separate from the nine-digit employer identification number (BIN) previously assigned to your association. If you are required to file a Form 990 (Return of Organization Exempt from Income Tax), the four-digit GEN is to be listed in the space provided near the top of page 1 of the Form 990. The effect of this IRS action is that, except as outlined below, your association is now formally exempt from Federal income taxes and is excused from filing Federal income tax returns. Despite the exemption, you may be subject to the following requirements: 1. If your gross receipts from all sources exceed $25,000 in a single fiscal year, you must file a Form 990 for that year. Form 990 is an information form only, and must be filed by the fifteenth day of the fifth month after the close of your fiscal year (December 15 in our case). In determining whether your receipts exceed $25,000 you should include all mon+3y Wh1Ql1 yues L-hrough your accounts, incL~di.nq tcurnamont d,iCry tdee, -nemberehip dues which are remitted by you to WIBC or to your state women's bowling association. The teat is one of total receipts, and not of profit or income. For a period of three (3) years, you are required to make copies of your Form 990 available for public inspection. You are also required to make copies of the group exemption letter available if someone requests it. Enclosed is a copy of the group exemption letter for your file. 2. If you have paid employees, you are subject to withholding tax requirements, social security and unemployment tax (with the exception of federal unemployment tax (FUTA}. ' ; ciiUM CArL11J ~'_ . fnternaf Revenue Service Womea's International 5301 South 76th Street Greendaie, WI 53X29 (r~ ~i 12. 22' 93 15:4Q/ST. 15: 45/1'0. 3560640443 P 5/9 Department of the Treasury Washington, DC 20224 Person to Contaci: Carter C. Hu~.l Bowling Conc,~f~~ne Number: (202) 622-8031 Refer Reply to: Daty: Employer Identification Number: fey Districte Service Center: Accounting Qeriod Ending: Eoundati.on Status Class~.ficationj Effective Aate of Ruling: Form 990 Required: Uear Applicant: CP:E:EO:R:4 DF~C t 7 31-4345803 Chicago, IL Kansas City, MO ~7uly 31 509 (a) (2) March 22, 1993 Yes Based on information supplied, and assuming the operations of your subordinate organizations will be ae stated in your application for recognition of exemption, Ne have determined that your subordinate organizations axe exempt from federal. income tax under section 501(a) of the Internal. Revenue Code as organizations described in section 501(c){3) effective an the date shown above. We have furtkzer determined that your subordinate Qrganizations are not private foundations wYthin the meaning of section. 509(a) of the Code, because they are organizations described in the section shown above. our records show that you were recognized as exempt f~com federal income tax as an organization described in section 50I(c)(3) of the Cvde on Novembez 27, 1985, and that your subordinate organizations were recognized ag exempt from federal income tax as a group under section 501(c}{4) on March 1.8, 1977. This letter supersedes and revokes our determination lettex. dated Mecrch 15, 1977. As of January 1, 1984, your subordinate organizations ax'e 7.iable for taxes under the Federal Ynsurance Contributions Act (social security taxes) for each employee who is paid $100 ax' more during tl~a calendar year. Thies does not apply, however, if your subordinate organizations snake yr have made a tisuely election under section 3121(w) oP the Code to be exempt from such tax. Your subordinate organizations are not liable for the tax imposed under the Federal IInemployment Tax Act (FIITA). f, , i~,11t Cr,: ~ ..' ('iicll) 12, 22' 93 15: 49%ST. 15: 45%N0. 3560640443 P 7/9 / . _ 3 w Women's International Bowling Congress that Farm for theai.r first year. Thereafter, they wi1~1 not be requited to file a return until their gross receipts exceed the $25,000 minimum. For guidance in determining if their gross xeceipts axe "normally" not mare than the $25,000 limit, see the instructions for the Form 990. Xf a return is required, it must be filed by the X5th day of the fifth month after the end of their annual accounting period. A penalty of $10 a day is charged when a xeturn is filed late, unless there is reasonable cause fox the delay. The maximum penalty charged cannot exceed $5,000 or 5 percent of their gross receipts for the year, whichever is less. Thfs penalty znay also be charged if a zeturn is not complete, so please be sure their retuz~ns are complete before they file them. Your subordinate organizations are regilired to make their annual return available for public inspeati.on fvr three years after the return is due. You are also required to make available a copy of the group exemption application, and supporting documents, and this exemption letter. Failure to make these documents available for public inspection may subject the subordinate organization to a penalty of $10 per day fox each day there is a failure to comply (up to a maximum of $5,000 in the case of an annual return). See Internal Revenue Service Notice 88-120, 1988-2 C.B. 454, for additional information. Your subordinate organizatl~ons are not required to file federal income tax returns unless they are subject to the tax on unrelated business income under section 511 of the Code. If they are subject to this tax, they must file an income tax return on Form 990-T, Bxempt Organization Business Income Tax Return. 7Cn this letter we ate not determining whether any of their present of proposed activities are unrelated trade or' business as defined in section 513. Each year, at least 90 days before the end of your annual accounting period, please send the items listed below to the sex-vice center shown above. 1. A statement describing any changes during the year in the purposes, character, or method of operation of youz' subordinates. 2. A list showing the names, mailing addresses (including postal ZXQ codes), actual address if different, and emploXer identification numbers of subordinates that during the year: a. changed names or addresses; b. were deleted from youz roster; o~ c. were added to your roster. p~ f ~ • r~`~ , 'h'HOM CnNLIN 1YfEll) 12. 22' 93 15:57/ST. 15:45/N0. 3560640443 P 9/9 - 5 - women's Inteznational Bowling Congress We axe informing your key DiBtri.ct Director of this ruling. Because this letter could help resolve any questions about your exempt status 2nd ~oundatian status, you should keep it in your permanent record. If you have any questions about this ruling, please contact the person whose name and telephone number are shown in the heading of this letter. For other ml~a Egaontactd ourgkeytions concerning reporting requirements, p Y Dj,strict Director. Sincerely, Ga~rei~ V, ~8ck Gexald V. Sack Chief, Exempt Organizations Rulings Bzanch ~ F A-021396-8.c ACTION NO. ITEM NUMBER / // AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from Roanoke Area Ministries COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke Area Ministries has requested a permit to hold a raffle in Roanoke County on February 13, 1996. RAM has advised that there will be no advance tickets sold and that all tickets will be sold on February 13th. The application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from Roanoke Area Ministries be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File •i RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 e~ sea• of the criminal statutes of the Virginia Code, and by Section 4-86 g~: sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Board has sixty days from tho filing of an application to grant or deny th• permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization ~Q~,(,1U1<t_ tae€'r~ ,~-!lam'/s?Rice: Mailing Address ~ ~f ,~ f~i'Yj /~ ~ ~' t~ xI iJ ~ . City, State, Zip Code ~~~ A,Ga ~ k=~ (~/~ , ~ S~lj/(~ When was the organisation founded? /~/ 7 / Purpose and Type of Organisation NJe / W~ i ~ . ~~U' ~2-aFr i y Has the organization been in existenao in Roanoke ~LCounty for five continuous years? YES NO ~/ - Lo ca~e~/ n R oq n ake ~'~`~.~ Is the organization non-profit? YEBJ~ NO, Is the organiz tion exempt under 5501(0)(3) of the Internal Revenue Code? YES ~ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the county Bingo and Raffle ordinance or section 18.2- 340.10 et. sect. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ~~, Does your organization understand that it must maintain and file complete records of receipts sad disbursements pertaining to Raffle games and that such reoords 'are subject to audit by the Commissioner of the Revenue? __1~~5 COUNTY OF ROANOKE, VIltGINIA P.O. BOX 20409 CONIlVHSSIONER OF THE REVENUE ROANOKE, VA 24018 1 ,~ Does your organization understand that it is a violation of law to enter into a aontraat with any` person or firm, association, organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or aorporatio of any alassifiaation whatsoever, for th• purpose of organizinq~~'~ managing, or aonduatinq Raffles ? l/~o c~ DEBCRIBE THE ARTICLEB TO BE RAFFLED, VALUE OF SUCH ARTICLEB: Article Description Fair Market value DATE OF RAFFLE /_~ ~ (,, /~/,C,C, /~1 T.U. ~' Cif Ft' ~-. If this application is for an ANNUAL RAFFLB PERMIT, list below all dates raffles will be held. Speaifia location where Raffle drawing is to be aonduated? ® ~ ~ ~ ~ ~ ~(1 i(.1 / ~ r ~%~ ~- ~ u~ CSC Th s perm t shall be Val d only for the above looat on. Any organisation holding a permit to oonduat bingo games or raffles shall use twelve and one-half percent (12.5~C) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is speaifiaally chartered or organised. (County Code 54-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COUNTY OF ROANOKE, VIItGINIA COMIVIISSIONER OF TIC REVENUE P.O. BOX 20409 ROANOKE, VA 24018 a Officers of the Organisation: President: ~' j~ ~ { ~, ~(,~ Phone: ,3(p (~-- qy~, (j Address : yU ~Q f a a ~ ~ c ,~ ~, rcr c~„~) k~ b. ~f~ ~t~c~ ~ ~' V p ` .~Ya,r.~ Vice President: ~~`J. p ~,~~~,~; ~~-~ ~~ Phone: ~~ .2 -~ ~ ~ Address : 7 ~1 y ~ ~ ~ X1 'T~ •r i~ X~ C' i2 C ,t ~L.~~eA~oK~~ l/ ~ '~,~~! Secretary : ~/-~ ,g,~ i ~`CI~/y(~ ~ ~~~ Phone : ~' Y_S- ~ yy ~ ~~ Address : ~~ ~~ ~~ ~~ K ~. [~ ~+ ~~~Ql~' (//a ~~ ~ /~ Treasurer : ~//~. .7~ (' ~ ~-~l ~ /z f-(Ff~/z~T Phone : ~Y=~ ' C, 1 / S~ Address : ~~ 3 / ~~ ,~ f- ~ S~~ .tJ S`7` ~^ 6C~~ ~llU (~K~~ ~~-- Member authori$ed to be responsible !or Ra!!le operations: Name: (,~U ~.-~l..s fl•a ~.c.t _,,~il (~C:',~~ Home Address c~ ~~C:J ~ j~'/~~fr_/SaC~ /-~eJF. ~ ~ G19,(,3~;[c~ , ~~• ~~Q/,~ Phone < .~~~ -J .~:~~ Bus Phone< ~ z/S ` ~u ~~ Member responsible for filing finanoial report required by ttte Dods if your organisation aeaees to exists Name : (.~1 ~~ ~~ W • /~~' C~ ('~~~~ Home Address ~~3y ~ , ~ Ori ~,~ ~~ ~~,~ ~ ~~~` ~ f{,~~,t-~ ~ ~,1~ Phone ,_~yj -- ~ ~ ~ -r Bus Phone ~ y_S ~- ~~~~"~ Does your organisation understand that it will be required to furnieb a oomplete list of its membership upon the request of the Commissioner of the Revenue? Has your organisation attached a oheak for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? ~,~~C IF ALL QOEBTIONB HAVE BEEN ANBWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION ,• THE FOLLOWING OATH MUST HE TAREN BY ALL APPLICANTS: I hereby sxear or affirm under th• penalties o! perjury as se forth in 618.2-434 of th• Cod• o! Virginia, that all o! the above statements are true to the best o! my knoxledgs, information, and beliefs. All questions have been ansxered. I further sxear that I have read and understand the attached copies of Bea. 18.2-340.1 ~L sect. of th• Code of Virginia and eeation 4-66 ~ secr• of the Roanoke County Code. eignyed by: ~~~~~~ ~~~~ ~~~. ~~~ai~~ ~~ .moo Title some Address ~yp~r Subscribed and sxorn before me, this day o 19~ in the County/~#.g of , Virginia. My commission expires: , o~ 19 99 Notary Publ NOT VALID UNLE88 COUNTERBI~NED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. l~ oZ~ •- C~ ~ ~~ ~ Date Comm ss ner of th Reven The above application is not approved. Date Comm ss oner of the Revenue COUNTY OF ROANOKE, VIRGIlVIA P.O. BOX 20409 COMIVIISSIONER OF THE RE + ~ ~ ROANOKE, VA 24018 4 A-021396-8.d ACTION NO. ITEM NUMBER / ~/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Request for Formal Approval of a Raffle Permit from American Saddlebred Horse Association of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On Thursday, February 1, 1996, conditional approval was given to the request from the American Saddlebred Horse Association of Virginia for a permit to hold a raffle in Roanoke County on Saturday, February 3, 1996. The conditional approval was authorized by Mr. Hodge after consulting with several of the Board members. The application was reviewed with the Commissioner of Revenue and he recommended that it be approved. The application is on file in the Clerk's Office, and the organization has paid the $25.00 fee. Mr. R. Dale Sheets, President of the American Saddlebred Horse Association of Virginia was informed that the application would be submitted to the Board of Supervisors at their February 13, 1996 meeting for formal approval. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the American Saddlebred Horse Association, which was held on February 3, 1996, be formally approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle File o~ (~©ANQ~~ ~ L ti ' 2 7 v a? 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD V~.~~~~ ~~ ~~~~.~.~ P.O. BOX 29800 5204 BERNARG DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 February 1, 1996 Mr. R. Dale Sheets 265 Willowlawn Street Roanoke, VA 24018 Dear Mr. Sheets: /'I)_ 5 BRENDA J. HOLTON DEPUTY CLERK This is to advise you that the Roanoke County Board of Supervisors has conditionally approved the request of the American Saddlebred Horse Association of Virginia to hold a raffle on Saturday, February 3, 1996, at the location specified in your application. Since the raffle is being held before the next regular meeting of the Board of Supervisors, your raffle permit will be presented for formal approval at the Board Meeting on February 13, 1996. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, this permit is only valid until June 30, 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~f7'1-a.~-~ f, ~ . Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ~ P~ I .."" .ada for a sattls Bass Pa~it' Thi• Appiieation is DarsbY and itsta laMr, rules, appplication is s~sda subisot to all County or that aaY b~, anactsd ordinanosa • ana raQulat ona noM ittas~`~' to by t1+a uncfaraignsd bsrsattss and vhiah ass hsrsbY appiioant~a d tivo ut'-a•r vbio~¢ this psrsitoia la u.diah mil bosr-sd a of pa!!i• gsMOS as• striotlY ragnlatad ~7l Titls la. =-YS~O • i ZL ~ A~ tha or= ~hs3Aoaneka ~ my CoAi~i Zhw~liWS av loo is. tt~•_County 0 q p`oisd of tupstviaer.rrit ~ ~~ stud 1aa sis Tndsoiilsos tni liliaq Orantirq a rains P sssit. T~s aeard nay dsesyr of as appiioatiop to graet os dsay tss ? aniastion teund „vt to bs suspend, or rovoka the parait of an~ stomata law. in stt;lot oos~plianoa with county , ` n ~ Na.. of osgaAiaatioa, ri x'11 t)...~ ~n~~111 ~ `~' GO t Kailittiq ~aeaa• OitY~ dtato, =ip Ood• waa was the osQaaiastioa tovaasd7 -~ __ - - ~ . _ .at ~.~.J. ~ Fuxpos cad pa o! Oraaaitia i0p `~ ~'~ aaisatiep Aasa •sisesaas is Ava~-oke t=ovaty for live 11as t>so orQ ~p.~~~ ooatisueus rssssT Y~ is tbs osgaaisatiea nos-prolit4 YsA,.~~ ~-r""' s ~ Aeoaaus is t1-o 4r9anis-tisa a°~~pt uaasr t+sOlto! t~) of t:hs 2atssn Cods? Yss 1_~ AO- - ~-ttaah ooyY o! sus Ta: ssstrptioa Lsttss. tYt applioal+lsf Doss our oY~aai:atioa Di gQSaad Aaitli O diasav es b~ tloauia,:n viola~ioa v! tDs CcuPtT sLarsEtslAss, !10.30 l.~r ,Air et tbs Cods o! vir iaia sutpesisiag Ibis psrsit is ruAjoot to saving suole sot ouo~oesq~i~a~iea vbe vio7atss the anent, •sr~sas er asD 7 bs QuiltY e! a loietsY? ~ _-.. asovs sstasaaosd Ceass wy Doss your Orgaaiaa't;loa understand teat it sust a-aiatsia aaa liis eorepist• ssoosds o! rsosipts aaa disDurssa.ats psstaialn{I to Aalchs gatrss cad teat auan ssvosa^ '•r• susjevt to avast AY oorrissioaes et tso AevsausT COr7N'fY OF ROpNC1KE~ VIRGIId'~ p•O• ROX 20409 COMMISSIONER O~"rEt~ Ta~VENLJE ROpNOKE~ VA 24018 i V 1~~R3b~8 ~~4- itZisr' i n Vs ~nja ' e ~. az Jib; 3: '% :a~39 J HIV-+8 1~-`ym~y WicL 3 q S's' 1 P D 3 Doe. your organisaCiaa wades•tsnd that it i• a violation o! tax to .afar i.ato a oontraot vitb aay p•rsost yr lis~r, arsooiatioa, osgaaisatioe totAor tbaa aaotbar ~q~alili•d osgaaiaatioa puraw-oC to ~ is . ! ~i 40.17 0! tb• Cod. of ol~rginia) , partasrsbip, or oosporati~oa o! as ola~siliostioa .rbatso~vsr, !or ~b• pnrpo~• o! orgaai:iag, siaaag~og, or ooaduotiaq rialti•a ? '~ ~ Y! tDis appliaatioe it !or sa yNiNOAL AATPLk PEAMi'!, list brlox ,li date. raltise wili ba bs14. okeckzaa ?'ks ARTIaLSe ro ss aAtrLkD, y11LOa or ence Anzxc~se~ '~ ~~ 7lrtiol• D•aeriptioa stir Market oalu• watt cicx-~. 300 ~, ~CZx.Pj;n~ s Sao GATE Ot RAktLE . cab ~ ~,,, .~ . tea ~ . _ l-ny orgatisatioo boldiag a psrw~it to ooaduvt bi,ago quea os ~a!liss shall uss txsivs aad oa•-bal! prrooot til.St) o! its gro~rs ssosip~s lron all biago guts or raftiss !or tbo#• laxftii reiigiou~, vbaritabl•, vos~uaity or eduoatioaal pwrpowes for t-biab too orgaaisatioa it rpsoiliosliy vbartersd or orgaal~s•d. (County CoAe ~~-101) State sp•cilically hov the procesd® Prom Ra!!ls(a) will he uasd. List in detail the planned or intended vao of the proaeed~. C•• eetiaa~ted atiaounts if nacesaaty. ~ ~ !l ~ro ~~ ~t b~ wed ~ ~ ~u~~r-~ ~ A~~ ~u~'~ (~~~ r 14 w~ s ~ ~~ ~- ~ DUJ ~~~n ~2~ ~n u e~.~~'i Qv-~ o~ ~rr~rs~c~ `~.~Ub ~ r~ . ~~ l~o~~ -~ c~-r..e ~-~ P r~ cads ~ ~ 3~0 -- ~ s~o, couNT~ o~ ~o~-rvox~, ~G~- COIVIIVRSSIONER OF THE P.O. BOaC 2Q409 ROArtOKE, ~'A 24018 JAN 31 '95 14 39 8 PAGE.03 op•eilio iooatioa Masr• rialtl• draMidq is to b• eoneyatoa? Phone: °JioePreei~+ +~t:_ ,~ _ _ t1 ._.L t..1Y'_IL ~I~L1 ~L~~-a, t Ac4droset~' s~crotarXi AddrQSa t r,,, ~rreasurer: ~,ddres3o:_ Maso•r aut:.~yxisod to bs x~aponriDls fox Raffle operotions: N ate : ~ ~ ~~ ~.a~ Hom• Addr~ Phon• ~~ Bus Phone `' ~ ~a Netobox ract .~neiDl~ for !ill.nq fioaaaial seport ragWixmd by th• ~,! your ox1 •-~-sittati-oa oeaAes to ~xist~ Name : ~,i1 Ck? ~/Y~p _~ Home Addz'~ .; ~t11~ ~ ~ ~ ~U~ ~~ Phon® ~~~~~,~ Bue Phons ~~~'" ~~ r t f i oad• i i i i !t0 t,be Does your ,~zgaetee list o! its meat•re ~p upon tbebreques~i o! lurniab a ~ wa~Pl Cvmmiasiox,~ ~ of the ~tevet-ue7 5 He-s your a~ ,aoiaation attaoDsO a tib~ C gDtiy o! Roanoks? mit fee ~in th• amount' ~~~! $5.00 payable to i xF 71LL 4tUt:~ 'i'xDHB S71VE BEEN AtiB~BRED~ Pi1t?CEED TO NOTARI~7ITIOI~t. COY,7N'Y`Y ~ : ~~ ~tOANOKE, VIItGIIVx~1- P.O. n0~ 20409 CON~S~• ~ )NF.~t OF ~~'~%~ ROANOKT•;, VA ?•4018 -' [1 l ;..n fu~~I1~ Phone: ~~'~ ~ ~~(O J• • I i ~ ~ r.. T1oN °'"" TEE tVLLVRINO 011T)t ?l~JtT S8 '~'1~1CEN BY ALL bpBL=CAMTd s I b•r•by sM•ar or +~lxiara uad•r tbw psaaltios o! par jtucy a• ssti sortb is S14.Z~494 0! tb• Coda oi` vi;giaiw, tbat s9~1 O! tib• abvv atatwaants as• tsu• to tb• baat o! wY kaotriodgo. iator~sation, a,ad b•iio~r. 7-11 quastieas Z-avo bson aaaxarod. Z tustbor axaRr tbj~-t = bwvo ssad Mild tiaawx•taad tb• attaob•d oopiws o! Bwv. li.St~9~10.1 ~ rte, o! tna Cod• o! v~,eQiaia aae aaotion ~1--ii ~,,. ~~. o! t~• hoaook• Coaaty Cod•• ~ ~ ~ G 5 ~ lit; ~ I(~c„l Q Huh 71 .~-~ uc~~~ ~ V u aas is O0o dar•ss Sf o (--~ 19 i~ iA tji• subaar3.bod aad aMOrn b•L'or• ra, tbis ,,,,_,,,.,,daY = ~ -.-...- Ca y/e#t~ o! ~~v,c("tee ~. virQiaia. ~~:.~'(i~'~,C`~~ fly ooautisaion axpir•a: ~ ~~ ~ i9~ Nn ary Publ O liOT yALZD ZJNLLBd CCt1NTBR8XaNdD The aesueQatolthetapp~ioant^t4bhavwlo!lwctnuntillDeaemberg~ietvo! and i this calendar year. 1_ ~ a e Coatim a ner o e Rsve uo The above application is n4ti approved. Da a Cvuua ss oner o! tha Revenus COLJNI`X ~F IZQANQIC~, V~R,~INiA ~i,OANOY~E QV~ Z401$ CONYMLS.SION~~t OF 'T~ ~~~'~~ 4 1 ~/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Balance at February 13, 1996 $6,877,964 7.95% Designated for work done to date on Cave Spring Jr (367,000) Designated for debt service on new school capital (1,000,000) 5,510,964 6.37% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this (time. Balance from above $5,510,964 Recommended increase in 1995-96 budgeted revenues based upon 5 month review 2,316,305 Designated for debt service of new school capital (760,439) $7,066,830 8.17% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to mamtam the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, ~~~ ~. ~ Diane D. Hyatt M:\Finance\Common\Board\Gen95. WK4 ~_ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $405,409.00 July 17, 1995 Payment on sale of old School Administration Building 399,984.00 Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 Balance at February 13, 1996 $806,413.00 Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building 200,000.00 Designated for new school capital improvements bonds (1,006,413.00) 0.00 I Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap95. WK4 {~- 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 ''July 27, 1995 Survey of Needs -Four Year University (2,500.00 Sept 26, 1995 Red Line Service - CORTRAN (6,023.00 Nov 21, 1995 County share of Cox Cable Audit (1,700.00 Dec 12, 1995 Expenses related to Comprehensive Plan update (29,166.00 Dec 12, 1995 Sister City program (1,000.00 Dec 12, 1995 VML / VACO APCO Steering Committee (4,000.00 Balance at February 13, 1996 .$57,384.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95. WK4 ~' ACTION # ITEM NUMBER F SUPERVISORS OF ROANOKE COUNTY AT A REGULAR MEETING OF THE BOARD O , VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER • MEETING DATE: February 13, 1996 AGENDA ITEM: Accounts Paid -January 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $4,179,799.13 Payroll : 1 / 12/96 $611, 883.65 1/26/96 589,899.96 1,201,783.61 $5,381,582.74 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~ Elmer C . Hodge County Administrator • • ~y Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by Eddy Harrison Johnson Minnix Nickens No Yes Abs ~^,~ ~o ~~,~; ,f ,, ,~ ,I, .h ti ~~~ynairvY~ , C®li~M®I®T~V~~LTH of V~R~IN~A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET DAVID R. GEHR RICHMOND, 23219-1939 COMMISSIONER January 17, 1996 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge: ~-5 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in December 1995. These changes will be presented to the Commonwealth Transport- tin Board at its meeting on January 18, 1996. If you have any questions or comments about this report, please call Martin Law at 786-7399. ~~ J es S. Givens State Secondary Roads Engineer JAG/Mlle TRANSPORTATION FOR THE 21ST CENTURY " a a a > a - ',~ ~ ~ ~ u ~ ~ o. o. W N N ~ ~ \ \ \ \ ~ r N r r . - O1 N O U P U U U O~ U O~ Vl CC N N N N N \ \ \ O m O O O O ~ d O N f0 O O O O N .~ i+ N v 3 L Y L O O 2 N N _ HO ~ O . N N G1 d D` `° N Y L+ i~ O O O O O C~ d' 1~ OC W >- N c T Q co ~ 3 2 L Q O ~ ~~ x E i O LL ~O ~O ~ f0 N W a Y ~ .o ° `" m v v v v ° 0 0 0 o 0 E o: ~ ~ ~ H O) 6 ++ ~ >. N a y E of >. 7 Z L 2 m ~ C O i+ 7 ~ Ifs 1Il 1Il ti ~O N ~O x U O N N r v a J N Q W v 3 L z +~ O ~ O E v > > U N 2 U L ,L L ; D D S C ~+ F f0 v U ~ , ~ L O v N L ~ G/ t _ Y ~ E to f0 a+ J N O C O ~ l 0 O L O ~ +-~ d U E f N W ~ C C O O C C a+ a+ O O N U U a E N N + a+ fp ~ y w N U U 2 O O N (A W N N N > N N G/ N _ _ ~ ~ ~ ~ N C7 ~ C7 N a ~ a ~ G! i+ G) i+ O O 3 3 r U ~ N U S 00 00 N C f0 L U C O E ~ N ++ N v v N Q C 7 G1 O Y U O C A O O O~ O O N O H ~- S M d m l0 a ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Service Awards Presentation COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors recognizes employees for their years of service to the county. Employees are recognized for five years of service and successive five-year intervals. Employees are presented with a certificate of recognition at the Board of Supervisors' meeting and may select a service pin or other appropriate award through the Department of Human Resources following the ceremony. The list of 1995 service award recipients is attached for the presentation of service certificates. Following the presentation, a reception will be held to honor service award recipients and theirs families. We congratulate these dedicated employees. Respectfully submitted, Approv d by, ~~~v K tharine D. C1 ytor Elmer C. Hodge Assistant Direc or of Human Resources County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) Harrison To ( ) Minnix Nickens SERVICE AWARDS - 1995 5 YEARS BRENDA C. AGEE CLERK OF CIRCUIT COURT JOYCE W. WAUGH ECONOMIC DEVELOPMENT STEVEN R. BARGER ENGINEERING DARRYL L. BURKS FIRE GEORGE E. CHITWOOD FIRE JAMES S. DORAN FIRE DONALD W. GILLISPIE FIRE CRAIG W. ROBERTSON FIRE JEFFERY D. YOPP FIRE MARK A. PAULEY GROUNDS MAINTENANCE MELINDA W. RECTOR HUMAN SERVICES ROSE M. GUZI LIBRARY JOANNE S. JACKSON LIBRARY JANE D. OLSEN LIBRARY WILLIAM B. ROBERTSON MANAGEMENT AND BUDGET WILLIAM O. SGRINIA PARKS AND RECREATION LEE W. GARMAN PLANNING AND ZONING MICHAEL R. BOWLER POLICE JOHN H. CEASE POLICE DAVID J. HERRICK POLICE MARK F. JERVIS POLICE RUSSELL L. METCALF POLICE ALETA C. AKERS POLICE-COMMUNICATIONS EUGENE H. HART POLICE-COMMUNICATIONS JANICE K. MCLAUGHLIN POLICE-COMMUNICATIONS DARRELL G. HALE RADIO COMMUNICATIONS SANDRA G. PRICE SOCIAL SERVICES-CLERICAL JAMES E. DENNY SOCIAL SERVICES-SOCIAL WORKERS STEVE L. WASHINGTON SOLID WASTE KENNETH R. SLEDD UTILITY LORI E. MEYERS UTILITY BILLING JACQUELINE G. LAVINDER YOUTH HAVEN II 4 SERVICEAWARDS-1995 10 YEARS LEE B. EDDY BOARD OF SUPERVISORS CAROLYN P. IRESON COMMONWEALTH ATTORNEY EDWIN R. LEACH COMMONWEALTH ATTORNEY ELMER C. HODGE COUNTY ADMINISTRATOR JEANETTE WATKINS CUSTODIAL SERVICES DIANE H. JERNIGAN DEVELOPMENT SERVICES JAMES E. BOWLES ENGINEERING JOSEPH A. KEATON ENGINEERING GEORGE W. SIMPSON ENGINEERING AUBREY W. WORKMAN ENGINEERING DARYELL D. SEXTON FIRE RANDALL S. SPENCE FIRE AUDREY J. BOWER PLANNING AND ZONING MICHAEL W. DULL POLICE DAVID L. FLYNN POLICE TERRELL L. HOLBROOK POLICE JAMES H. STANLEY POLICE KAY S. JOHNSTON PROCUREMENT RANDALL A. HINCHEY RADIO COMMUNICATIONS MARGARET P. CAMPBELL SHERIFF-PRISONERS (RETIREE) FRED E. JONES SHERIFF-PRISONERS (RETIRING IN FEB. 96) RODNEY L. PATSEL SHERIFF-PRISONERS MARGIE I. WRIGHT SOCIAL SERVICES-CLERICAL GEORGE E. JOHNSON SOLID WASTE JEFFREY W. BOOTH UTILITY CARL R. MOSSOR UTILITY MICHAEL L. NAUGHT UTILITY DOUGLAS M. WEEKS UTILITY 4 SERVICEAWARDS-1995 15 YEARS SUSAN M. PATTERSON-BANE COUNTY ATTORNEY BETTY B. GRAHAM ELECTIONS GARY E. COLEMAN ENGINEERING CHARLES W. KING FIRE MICHAEL R. BRIZENDINE GROUNDS MAINTENANCE WALTER R. MUNDY GROUNDS MAINTENANCE RICHARD F. BRAFORD POLICE WILLIAM D. BYRD POLICE CAROLYN T. HICKS POLICE TIMOTHY D. LISK POLICE EDWARD A. SHOTWELL POLICE MELODY A. MCLEOD POLICE-COMMUNICATIONS MARLYN C. CAMPBELL SHERIFF-CIVIL RICHARD L. FINNEY SHERIFF-CIVIL JANET H. OBENCHAIN SHERIFF-CIVIL MICHAEL A. SHANK SHERIFF-CIVIL DELORES J. BAILEY SHERIFF-PRISONERS MILTON J. CUNNINGHAM SHERIFF-PRISONERS SAMUEL L. DAVIS SHERIFF-PRISONERS JEROME S. DELONG SHERIFF-PRISONERS RICKY L. ETTER SHERIFF-PRISONERS JANE O. ETTER SHERIFF-PRISONERS HERMAN D. FIELDER SHERIFF-PRISONERS RETIREE MARVIN B. FREEMAN SHERIFF-PRISONERS CAROLYN A. JOHNSON SHERIFF-PRISONERS PHYLLIS A. JOHNSON SHERIFF-PRISONERS JAMES A. SHELTON SHERIFF-PRISONERS SHIRLEY A. WAGNER SHERIFF-PRISONERS MARTHA A. GLADDEN SOCIAL SERVICES-CLERICAL CHARLOTTE POFF SOCIAL SERVICES-CLERICAL REBECCA R. CRAMER SOCIAL SERVICES-ELIGIBILITY SANDRA K. CRAWFORD SOCIAL SERVICES-ELIGIBILITY DOUGLAS Q. ANDERSON UTILITY JACK E. BOOTH UTILITY 4 SERVICEAWARDS-1995 20 YEARS SARAH S. ALLS CENTRAL ACCOUNTING SUSIE B. OWEN ECONOMIC DEVELOPMENT MICHAEL R. MORRIS FIRE RUBEN L. ROSEBORO FIRE CHARLTON D. WILSON GROUNDS MAINTENANCE ELLEN A. HYLTON LIBRARY HARRY A. FRANKS MANAGEMENT INFORMATIONS SYSTEMS REBECCA C. WILLHIDE PARKS AND RECREATION CLAUDE G. LEE PLANNING AND ZONING THOMAS R. BROWN POLICE FRANCES B. HAGGERTY POLICE MELVIN L. LINKOUS POLICE HAROLD A. PHILLIPS POLICE FRANK C. WILKINS POLICE VICKI W. THOMAS POLICE-COMMUNICATIONS DAVID L. THURSTON SHERIFF-CIVIL CONNIE W. CARTER SOCIAL SERVICES-CLERICAL CAROLINE M. GRAY SOCIAL SERVICES-ELIGIBILITY DIANNE M. ROBERSON SOCIAL SERVICES-ELIGIBILITY DOROTHY P. DICKASON TREASURER CECIL D. PUGH UTILITY 25 YEARS WOODROW B. SWISHER POLICE PATRICIA H. PURYEAR REAL ESTATE ASSESSMENT MICHAEL G. WINSTON SHERIFF-PRISONERS YVONNE M. ROBINSON SOCIAL SERVICES-CLERICAL JAMES M. HAIRSTON SOLID WASTE 35 YEARS HOMER H. BRYANT SOLID WASTE ACTION # ITEM NUMBER ~# AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Work Session for the County of Roanoke Six Year Secondary System Construction Plan for Fiscal Year 1996 through 2002 and review of the Revenue Sharing Priority List for FY96-97. COUNTY ADMINISTRATOR'S COMMENTS: In accordance with Section 33.1-70.01 of the Code of Virginia and the policy of the Virginia Department of Transportation, the Board of Supervisors is requested to revise and update the Six Year Secondary Road Construction Plan every year. The County staff and representatives of the Virginia Department of Transportation have requested this work session to review and finalize the proposed plan. SUMMARY OF INFORMATION The Six Year Construction Plan and the Revenue Sharing Priority List for FY96-97, is enclosed for your review and discussion. This plan, developed jointly by VDOT and County staff, was developed by reviewing the current construction plan and requests received by both County citizens and the Board of Supervisors during the past two years. ALTERNATIVES AND IMPACTS No fiscal impact to County funds is involved. STAFF RECOMMENDATION Staff requests that the Board of Supervisors conduct a work session on the Six Year Secondary Road Construction Plan for FY1996-2002 in order that it may be finalized and advertised for a Board of Supervisors Public Hearing meeting on February 27, 1996. I '' • """ ~ MITTED BY: APPROVED BY: ~~ Arnold Covey, Direc or Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs O AN ~ g ~~~' o ;~ ~ ~ ~ z ~ 0 ~ - ~~ 183a COUNTY OF ROANOKE SIX YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR FISCAL YEARS 1996-2002 and REVENUE SHARING FOR FISCAL YEAR 1996-1997 VIRGINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT) J C i~ TABLE OF CONTENTS AGENDA PAGE(S) 1. SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 96-02 a. INTRODUCTION 1 b. COUNTYWIDE ITEMS 2-3 -RURAL ADDITION PRIORITY LIST 4-5 LIST c. INCIDENTAL CONSTRUCTION ITEMS 6 d. NUMBERED PROJECTS 6-12 -SIX YEAR ROAD PLAN 13-18 2. REVENUE SHARING FOR FY 96-97 a. INTRODUCTION 19 b. PROJECTS CONSIDERED BUT NOT INCLUDED 19-21 c. REVENUE SHARING PRIORITY LIST & MAPS 22-57 d. VDOT'S REVENUE SHARING FORM 59-67 1 7 7 ~'~ COUNTY OF ROANOKE SIX YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR FISCAL YEARS 1996-2002 VIRGINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT) COUNTY OF SIX YEAR SECONDARY FOR FY 1996 ROANOKE CONSTRUCTION PLAN THRU 2002 1 ~I 1. a. INTRODUCTION: Roanoke County and the Virginia Department of Transportation (VDOT) staff are continuously reviewing and updating the current six year plan. Staff receive requests throughout the year concerning secondary roads in Roanoke County. The requests are reviewed and classified as maintenance or construction. Maintenance items are normally referred to VDOT's resident engineer by letter or verbally for correction and construction requests are put on file to be reviewed during the six year plan and revenue sharing yearly updates. These requests normally require additional funding and/or engineering. VDOT and County staff have reviewed and evaluated each request for inclusion in the six year plan or revenue sharing program. In deciding which projects would be included, staff considered traffic counts, existing and future development, pavement conditions, drainage, safety, and the economic benefit Obviously, we cannot fund all the requests received due to budget constraints; therefore, we have prioritized the requests based upon the criteria above. Roanoke County's allocation this year is estimated to be around $2.7 million and approximately $2.7 million per year over the next five years. Due to the high cost associated with road construction, we need to be very selective and supportive of the projects we identify on the six year plan. Staff has included roads which are substandard and have a high or a potentially high traffic count due to proposed or existing development. The Board of Supervisors is required by State Law to review and update the six year plan ev ery other year. However, due to the h recent funding changes (ISTEA Act 1991), VDO e T has requested t Board of Supervisors to update the plan every year. ' There are three funding categories in the six year plan: COUNTYWIDE ITEMS, INCIDENTAL ITEMS, AND NUMBERED PROJECTS. Unpaved Roads are included under Numbered Projects. Staff will attempt to summarize each category and project on the following pages. i~ ' 1. b. COUNTYWIDE ITEMS: Items included in this category are traffic signs, entrance culverts and rural addition roads. Since Roanoke County's Rural Addition list (pages 4 & 5) is very long, we have included the maximum ($138,766) allowed by State Law. An additional $11,234 has ' been allocated to handle traffic signs and entrance culverts for a total budget of $150,000. The following is a review of each road anticipated to be completed or worked on in the next year: CHESTER DRIVE: VDOT recently completed the reconstruction of Chester Drive. There are several maintenance items which needs to be addressed by VDOT and County staff . Staff has included revenue sharing funds to upgrade the existing section of Chester Drive and to assist in the maintenance areas. Construction cost $65,000. CAMNEY LANE: VDOT advertised this street with Chester Drive, but the contractor was delayed due to utility relocations. Staff is working with VDOT to expedite the utility relocation ' and this project should resume sometime this spring. The cost to relocate the utility lines has not been resolved. Construction cost $54,000. PINKARD COURT (VALLEY AVENUE AND PINKARD STREET): We are awaiting one document to be completed for ROW acquisition and ' will be submitting it to VDOT as soon as it has been recorded. We have included additional money in the revenue sharing plan ($ 6 0 , 0 0 0 ) to pay for the drainage and road improvement s on the existing state roads. The rural addition roads should cost approximately $100,000. The engineering department will have to pay for some utility relocations. Construction cost: $190,000. ' SAGEWOOD CIRCLE: Staff is continuing to work with the property owners and VDOT to design a safe and reasonable new ' road. A solution may be worked out sometime within the next few months. Estimated construction cost: $90,000. Staff has contacted Old Heritage Corporation to remove the ' brick walls from within the ROW on DEERFIELD CIRCLE, but they have not completed the work. Staff has completed preliminary engineering for LAKEDALE ROAD and is pursuing the necessary signatures on the ROW documents. These two roads represent the last road bond projects to be completed. Staff may begin work (field survey and preliminary engineering) on CABIN CREEK DRIVE and LAWYER DRIVE within the next year. 1 2 ' We have also received petitions on the following roads and have added these roads to our rural addition list as priority numbers 21 through 24: RURAL ADDITIONS ADDED ' Willow Valley, Falling Creek, Rusty Road, Crescent Lane & Woodland Drive. i~ i~ LI 1 ' ROAD (1) Washington Rd. (2) Sagewood Cir. ' (3) Cabin Creek Dr. ' (4) Lawyer Dr. (5) Autumn Dr. ' (6) Bluebird Ln. (7) Creekside Dr. ' (8) Artrip Ln. ' (9) Smokey Ridge Rd ' (10) Indian Hill Rd. (11) Hemlock Ave. (12) Raintree RURAL ADDITION PRIORITY LIST 1996-97 DISTANCE 600' 1100' 500' 1600' 700' 3400' 1100' 300' 800' 1300' 1500' 2600' (13) Chestnut Mtn. Cir. 500' (14) Southview Dr. ' (15) Williams Ave. ' (16) Lucado St. 800' 300' 700' FAMILIES PROBLEMS ESTIMATED SERVED SEEN COST 3 Possible damage to 2 $150,000 houses. Coordination with CDBG project. 5 Right of way & drainage $100,000 required. Significant grading. Create steep driveways. 6 Right of way & drainage $ 60,000 easement required. Significant property damage. 8 Drainage problems. $120,000 Walls in right of way. Speculative interest. 3 Right of way & drainage $ 50,000 easement required. Speculative interest. 9 Drainage easement required. $170,000 Speculative interest. 3 18o grade. Speculative $ 80,000 interest. 4 Right of way & drainage $ 20,000 easement required. 6 Right of way & drainage $ 60,000 easements required. Turn around area may be a problem. Private property damage. 4 Right of way & drainage $105,000 easements required. Speculative interest. 5 Right of way & drainage $150,000 easements required. Significant private property damage. 15 Right of way & drainage $325,000 easements required. Adjacent to Parkway. 6 Right of way & easements $ 37,500 required. 5 Right of way & easements $ 80,000 required. 6 Right of way easements $ 22,500 required. 5 Right of way easements $ 87,500 required. 4 i ROAD ' (17) Kathryn Dr (18} Harmony Ln ' (19) Empire Ln ' (20) Alcoa Rd. (21) Willow Valley (22) Falling Crk. ' (23) Rusty Rd (24) Crescent Ln Woodland Ln FAMILIES PROBLEMS ESTIMATED DISTANCE SERVED SEEN COST 790' 4 ROW required, stream $ 60,000 crossing and difficult horizontal alignment. 900' 8 Right of way & drainage $ 60,000 easement required. 370' 3 possible speculative $ 20,000 involved. 1109' 8 APCO lines, row req'd, $ 82,500 stormwater management 3600' 4 ROW req'd, possible $ 270,000 spec. interest, SWM 800' 3 Adjacent to Wolf Creek, $ 60,000 ROW req'd, spec Interest 300' 7 ROW req'd, steep terrain, $ 45,000 sight dist. problems 1000' 11 ROW req'd, spec. inter., $ 75,000 utility reloc. 5 1. c. INCIDENTAL CONSTRUCTION: Items include minor construction which can be completed normally within one year such as: pavement overlays, drainage improvements and minor curve improvements. Staff has not included any funds for incidental construction in the six year plan. All incidental items have been funded under the revenue sharing program for this year. The use of the revenue sharing funds for incidental projects is based on the assumption that Roanoke County will participate in the revenue sharing program. If the Board decides not to participate, we will incorporate approximately $120,000 from the six year road plan funds and follow the priority established by the revenue sharing project list. (Page 19.) ' 1. d. NUMBERED PROJECTS: The bulk of Roanoke County's allocation goes toward numbered ' projects. This year, staff is allocating $2.62 million to be spent .for reconstruction. The entire six year plan is enclosed for your review (pages 13-18). ' Two years ago, staff added several large projects at a cost of millions of dollars which monopolized our six year budget for the next six to ten years. During the past two years, staff has ' discussed these projects (Mcvitty Road, Old Cave Spring Lane, Cotton Hill Road and Colonial Avenue from Bent Mountain Road to Ogden Road) in greater detail. With the exception of Colonial Avenue, staff felt these projects were critical and needed to be improved as scheduled. With the spot improvement to Colonial Avenue (construction starting this summer), most of Colonial Avenue will have been improved from Bent Mountain Road to Penn Forest ' Boulevard. We are proposing to continue the improvements to Route 419, but not to Ogden Road as originally planned. With a reduction and a deletion of Colonial Avenue, only two projects could be added: Mountain View Road and the replacement of a one lane bridge on Catawba Valley Road. Following is a summary of our current and proposed plan for next year: i 6 The following roads have been completed or have received sufficient funds to be completed, and no longer appear on the six ' year plan: Portions of TIMBERVIEW RD were reconstructed last year with revenue sharing funds. BENOIS ROAD is currently under construction. ' Construction should begin this year on CRESTHILL DRIVE, ARDMORE DRIVE AND CLEARWATER AVENUE. ' THE FOLLOWING ROADS ARE CURRENTLY IN THE SIX YEAR PLAN AND ARE SCHEDULED TO RECEIVE FUNDING THIS YEAR: PRIORITY #1 MERRIMAN RD (SR 613): TRAFFIC COUNT:5,500 PREVIOUS FUNDING:1,481,175 ADDITIONAL FUNDING:777,325 TOTAL ESTIMATED COST:2,258,500 PROPOSED IMPROVEMENTS: WIDEN TO THREE LANES ' STATUS: VDOT STAFF HAS HELD ALL THE PUBLIC HEARINGS REQUIRED AND THEY ARE PURSUING THE ROW AND MAKING FINAL CHANGES TO THE CONSTRUCTION DRAWINGS. ESTIMATED ADVERTISEMENT DATE:MAR 1997 ' ESTIMATED COMPLETION DATE: JUL 1998 PROPOSED FUNDING: FY96/97:364,665 FY97/98:210,000 FY98/99:202,660 ' PRIORITY #2 YELLOW MNT RD (SR 668): TRAFFIC COUNT:857 PREVIOUS FUNDING:1,976,680 ADDITIONAL FUNDING: 443,320 ' TOTAL ESTIMATED COST:2,420,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE SECTION TO TODAY'S STANDARD. CONSTRUCTION SHOULD BEGIN SOMETIME THIS YEAR. STATUS: VDOT IS IN THE PROCESS OF ACQUIRING ROW. ' CONSTRUCTION SHOULD BEGIN SOMETIME THIS YEAR. ESTIMATED ADVERTISEMENT DATE:APR 1996 ESTIMATED COMPLETION DATE: DEC 1997 ' PROPOSED FUNDING: FY96/97:163,597 FY97/98:150,000 FY98/99:129,723 ' PRIORITY #3 GLADE CREEK RD (SR 636): TRAFFIC COUNT:370 PREVIOUS FUNDING:541,165 ADDITIONAL FUNDING: 78,835 TOTAL ESTIMATED COST:620,000 PROPOSED IMPROVEMENTS: IMPROVE ROAD AND INSTALL DRAINAGE ' STRUCTURES. STATUS: PROJECT SHOULD BE FULLY FUNDED WITH THIS YEAR'S ALLOCATION AND CONSTRUCTION SHOULD START SOMETIME THIS SUMMER. ' ADVERTISEMENT DATE:OCT 1995 ESTIMATED COMPLETION DATE: OCT 1996 PROPOSED FUNDING: FY96/97: 78,835 FY97/98: 0 7 ~I~ 1 PRIORITY #4 COLONIAL AVE (SR 687): TRAFFIC COUNT:7,384 PREVIOUS FUNDING:330,000 ADDITIONAL FUNDING: 45,000 TOTAL ESTIMATED COST:375,000 ' PROPOSED IMPROVEMENTS: IMPROVE VERTICAL SIGHT DISTANCE. STATUS: VDOT IS PLANNING TO START THIS SUMMER WHILE THE SCHOOLS ARE CLOSED. THE BOARD APPROVED VDOT'S REQUEST TO CLOSE THIS ROAD DURING CONSTRUCTION. ' ESTIMATED ADVERTISEMENT DATE:FEB 1996 ESTIMATED COMPLETION DATE: SEP 1996 PROPOSED FUNDING: FY96/97: 45,000 FY97/98: 0 PRIORITY #5 HOLLINS RD (SR 601): TRAFFIC COUNT:6,004 PREVIOUS FUNDING:2,067,000 ADDITIONAL FUNDING:2,676,735 ' TOTAL ESTIMATED COST:4,743,735 PROPOSED IMPROVEMENTS: WIDEN ROAD & BRIDGE TO ACCOMMODATE HANOVER DIRECT AND INCREASING COMMUTER TRAFFIC FROM BOTETOURT COUNTY. ' STATUS: VDOT IS PROCEEDING WITH THE PLANS. THE PRELIMINARY SURVEYING UNCOVERED A POSSIBLE HISTORIC SITE AND EVIDENCE OF ARCHAEOLOGICAL SIGNIFICANCE WHICH WILL REQUIRE ADDITIONAL ' REVIEW. HOLLINS ROAD IS ADJACENT TO A FEMA DESIGNATED FLOOD AREA WHICH WILL REQUIRE ADDITIONAL ENGINEERING. A PUBLIC HEARING WILL BE HELD LATER THIS YEAR. ESTIMATED ADVERTISEMENT DATE:JUL 1997 ' ESTIMATED COMPLETION DATE: JUN 1999 PROPOSED FUNDING: FY96/97:1,300,000 FY97/98:554,944 FY98/99:560,000 FY99/00:261,791 ' PRIORITY #6 WOODHAVEN RD (SR 628): TRAFFIC COUNT.2,144 PREVIOUS FUNDING:69,557 ADDITIONAL FUNDING:580,443 ' TOTAL ESTIMATED COST:650,000 PROPOSED IMPROVEMENTS: CURVE IMPROVEMENTS. STATUS: FUND ROW AND PROFESSIONAL ENGINEERING WORK. ESTIMATED ADVERTISEMENT DATE:OCT 1998 ' ESTIMATED COMPLETION DATE: SEP 1999 PROPOSED FUNDING: FY96/97:270,443 FY97/98:110,000 FY98/99:100,000 FY99/00:100,000 ' PRIORITY #7 LOST MNT RD (SR 670). TRAFFIC COUNT:63 PREVIOUS FUNDING:93,657 ADDITIONAL FUNDING:231,343 ' TOTAL ESTIMATED COST:325,000 PROPOSED IMPROVEMENTS: REPLACE LOW WATER BRIDGE. STATUS: A FLOOD PLAIN EXIST FOR THIS SECTION OF STREAM AND ADDITIONAL EVALUATION WILL BE REQUIRED TO DETERMINE THE ' PROPOSED STRUCTURE. A CHANGE IN THE FEMA FLOODPLAIN MAY BE REQUIRED. ESTIMATED ADVERTISEMENT DATE:AUG 1997 ESTIMATED COMPLETION DATE: MAY 1998 PROPOSED FUNDING: FY96/97:40,000 FY97/98:176,343 FY98/99:15,000 8 ' PRIORITY #8 VERNDALE DR (SR 1867): TRAFFIC COUNT:4,671 PREVIOUS FUNDING:45,000 ADDITIONAL FUNDING:316,000 TOTAL ESTIMATED COST:361,000 PROPOSED IMPROVEMENTS: IMPROVE APPROACHES AND REPLACE EXISTING BRIDGE. STATUS: ENGINEERING AND PORTION OF ROW FUNDED. ESTIMATED ADVERTISEMENT DATE:OCT 1998 ' ESTIMATED COMPLETION DATE: AUG 1999 PROPOSED FUNDING: FY96/97:10,000 FY97/98:125,000 FY98/99:151,000 FY99/00:30,000 PRIORITY #9 MCVITTY RD (SR 1662): TRAFFIC COUNT.5,717 PREVIOUS FUNDING: 0 ADDITIONAL FUNDING:3,750,000 ' TOTAL ESTIMATED COST:3,750,000 PROPOSED IMPROVEMENTS: STRAIGHTEN ALIGNMENT, WIDEN, IMPROVE DRAINAGE. AND REPLACE BRIDGE. STATUS: NO WORK HAS BEEN DONE TO THIS POINT. THIS YEAR'S ' ALLOCATION WILL ALLOW FIELD WORK TO BEGIN. ESTIMATED ADVERTISEMENT DATE:APR 2001 ESTIMATED COMPLETION DATE: DEC 2002 PROPOSED FUNDING: FY96/97:249,478 FY97/98:693,823 FY98/99:560,424 FY99/00:884,049 FY00/01:550,000 FY01/02:606,704 BALANCE TO COMPLETE 205,522 PRIORITY #10 OLD CAVE SPRING (SR 1662): TRAFFIC COUNT:6,152 PREVIOUS FUNDING: 0 ADDITIONAL FUNDING:1,000,000 ' TOTAL ESTIMATED COST:1,000,000 PROPOSED IMPROVEMENTS: STRAIGHTEN AND REPLACE BRIDGE. STATUS: NO WORK HAS BEEN DONE TO THIS POINT. THIS YEAR'S ' ALLOCATION WILL ALLOW FIELD WORK TO BEGIN. ESTIMATED ADVERTISEMENT DATE:APR 2001 ESTIMATED COMPLETION DATE: DEC 2002 PROPOSED FUNDING: FY96/97:72,921 FY97/98: 90,000 ' FY98/99:210,000 FY99/00:250,000 FY00/01:200,000 FY01/02:177,079 t Priority # 11-16 will not receive any funding this year. ~ , 1 7 1 UNPAVED ROADS COX HOPKINS RD (gravel road) has been funded and will be advertised and constructed with Yellow Mountain Road. PRIORITY #17 PATTERSON DR (SR 669): TRAFFIC COUNT:65 PREVIOUS FUNDING:73,258 ADDITIONAL FUNDING:281,742 TOTAL ESTIMATED COST:355,000 PROPOSED IMPROVEMENTS: STRAIGHTEN CURVES AND SURFACE TREAT. STATUS: VERY PRELIMINARY. ESTIMATED ADVERTISEMENT DATE:NOV 1998 ESTIMATED COMPLETION DATE: OCT 1999 PROPOSED FUNDING: FY96/97:30,396 FY97/98:29,371 FY98/99:135,000 FY99/00:26,434 FY00/01:39,619 FY01/02:20,922 The remainder of the unpaved roads will not receive any funding this year. PROJECTS ADDED Staff is recommending that the following roads be added to the six year road plan: PRIORITY #14 MOUNTAIN VIEW RD (SR 651): TRAFFIC COUNT:788 PREVIOUS FUNDING: 0 ADDITIONAL FUNDING:2,150,000 PROPOSED IMPROVEMENTS: IMPROVE TWO LANE SECTION TO TODAY'S STANDARD. STATUS: NEW PROJECT. SEVERAL NEW SUBDIVISIONS ARE PROPOSED IN THIS AREA WHICH WILL CREATE A SIGNIFICANT TRAFFIC INCREASE OVER THE NEXT FEW YEARS. ESTIMATED ADVERTISEMENT DATE:NOV 2003 ' ESTIMATED COMPLETION DATE: MAY 2005 PROPOSED FUNDING: FY96/97: 0 PRIORITY #15 CATAWBA CRK RD (SR 1663): TRAFFIC COUNT:449 PREVIOUS FUNDING: 0 ADDITIONAL FUNDING:550,000 PROPOSED IMPROVEMENTS: REPLACE ONE LANE BRIDGE. STATUS: NEW PROJECT. IMMEDIATELY BEYOND THE BRIDGE IS ONE OF CATAWBA HOSPITAL'S MAIN ENTRANCE AND THIS ONE LANE BRIDGE CREATES A SAFETY HAZARD. ESTIMATED ADVERTISEMENT DATE:DEC 2003 ESTIMATED COMPLETION DATE: OCT 2004 PROPOSED FUNDING: FY96/97: 0 10 ROADS CONSIDERED, BUT NOT ADDED (INSUFFICIENT FUNDS) ' COTTON HILL ROAD: (next phase) Boone, Boone and Loeb have submitted a concept plan to construct approximately 1,500 additional residential homes and some commercial development beyond the Blue Ridge Parkway. ' MERRIMAN ROAD: (next phase) If the new high school is constructed on Merriman Road, portions of Merriman would have to be evaluated again next year. The new school would also require us to review Crystal Creek Drive. ' THIRLANE ROAD: Businesses are very close to existing road which would make it very difficult to widen without negatively affecting adjacent property owners. Not all property owners are supportive of this project. CARVINS COVE DAM ROAD: Frontage road adjacent to interstate 81 at the end of Plantation Road. Future ' commercial potential. INDIAN HEAD ROAD: Replace existing low water bridge on BOHON HOLLOW ROAD. According to the latest bridge ' records, the bridge is in fair condition. HONEYSUCKLE ROAD: This is an unpaved road and only a ' short section of road meets the minimum vehicles per day requirement. Staff will continue to monitor traffic counts. ' CROWELL GAP ROAD: Updated traffic counts were insufficient. ' DRY HOLLOW ROAD: Improve road under railroad bridge. With the possible improvement to the old YMCA camp, traffic may increase and warrant future consideration. ' We may ask for safety enhancement funds, if applicable. MONCAP TRAIL: Unpaved road which does not meet minimum ' vehicles per day. TWO FORD ROAD, HARDY ROAD, HERSHBERGER ROAD, VIEW AVENUE, POPLAR DRIVE, MANASSAS DRIVE AND FRANKLIN STREET were ' evaluated, but not considered a high priority at this time. Staff will review these projects in the field to determine revenue sharing funds could be utilized to correct the worst areas. TRAFFIC SIGNAL AT TECHNOLOGY DRIVE (VALLEY TECH PARK VDOT has notified us that the intersection does not warrant a traffic light based upon the existing traffic counts. ' 11 r LILA DRIVE is a private road. The road could be taken into the State's Secondary System under the rural additions or under the subdivision street standards. ' GLENMARY DRIVE This frontage road is part of the State's Primary and Interstate System and any funding to upgrade ' this road would come from the Primary and Interstate Six Year Plan. Revenue sharing funds or industrial access funds may be used. Staff will be glad to review this ' situation again, when and if, the rezoning is approved. There is a "limited access line" associated with this road. BIKEWAY PLAN The Metropolitan Planning Organization (MPO) and the Transportation Technical Committee are scheduled to review the existing plan in the upcoming year. A special Bicycle Advisory Committee has been established to review and update the existing plan. A preliminary draft will be available around July 1, 1996. As soon as ' this information is approved by the Technical Committee, staff will present the information to the Board for approval. 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C N a 9 H P ~ .. .. ,°~ ~ - O A Q ~i u O U R F i ~ C F h+ m m ~ ~ ~ ~ ~ ~ i 0 i l J a a N ~+ O w y m N N O] °a u .mi ti ti 0 r Q u I r l o o r I ~ l o o ! i U b I o o n t~r. i ~ ~ r o r O .~7 I .I I N N r pl ~o .i n .• °° u ! ! ~-•-~-i- I .~ I oo.I .Io I m l o o m m i N l o l o 0 0 0 0 u o N I.1 u .• o m ! m o o m v m 0 N N N N i 4 - • - i - - - - - y ri O r~ o O m O ! O rl O O N N O N O H ~e v .i o ~o IC o o I v u~ o U o m .i N m O o .7 N N N N 'f ~ • - • - • - - - - - I N N N m N 0 b m I~1 ry b O m N N N m O I m m r n m O~ PI A m N M T r N! T r ~ N N e'1 N • 4 - • - i - I r I N N 01 r 0 I N I O. OI N N I OI I q I r 0 0 q ~] I q N; Ifi I N I V N O N O U l m I I~1 I b N! M I y I A I b 1 N M N b N N T o M .+ N N N (~ 0 O .. N I I I I x~ . .-+-+----- a o o N m o 0 o O N N N O ~i rl 7 W m e~l N N V '1 O .~ M [-I o~ N OO L' U a r V N OI 1l ~ r ! r m m ! T N ! N ! N 01 F~ M .I N N N (J I I N I A PI n N 0 b I~1 T ! OI M a r Iw n ! ! Iw N A N N N N O N u r ! a ! r T r n Iw O r q I N I N N N O M O I O w OG I .~ i u r m M H N N O m T b ! M QOI (~ W O N N b Q a' N ~-1 o r N y q O N I~1 p0 Z ~ O O ! ~• M O N M ! Hpp ~ O ! N pl Q~` n r v OoaGG W ! v i .. .~ n I N I O O N p I PI I O O PP1I I N ~ O N r F ~C F o r o N y N N N r-I M O b q N N N u r N! O p N N I I I +---*-'mazzc~ l a a u .°+ z I ~ ~' H Zp ~ Iy~ i .N] I M ?7 I I~ I ~R.I ~ U .7 ' h ' E' .7 O I G ~~ i W F ~ o l u l a m a t---i • +• • • W I M F • iK ^~J ~ I+ p y a . • N O p U ~~ i i 1 f 7 COUNTY OF ROANOKE REVENUE SHARING FOR FISCAL YEAR 1996-1997 VIRGINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT) REVENUE SHARING 1. a. INTRODUCTION: The Virginia Department of Transportation (VDOT) annually provides counties the opportunity to receive State matching funds for the construction, maintenance, and improvements to primary and secondary roads in the State's highway system. The Commonwealth of Virginia provides ten million dollars for the matching program and limits participating localities to $500,000 each. However, if more or less than 20 counties participate, our share of money will be reduced/increased proportionately. Last year Roanoke County's matched funds were reduced approximately $90,000 ($180,000 total). However, supplemental funding added back approximately $40,000 ($80,000 TOTAL) which reduced the impact to our revenue sharing priority list. All of the projects (priority # 1- 10) reduced or cut from last year' s list are a high priority this year or have been addressed with maintenance funds. ' Roanoke County and the Virginia Department of Transportation staff have been continuously reviewing and evaluating streets and drainage requests throughout the year. In addition to reviewing ' citizens inquiries, staff contacted Roanoke County's Economic Development Department, Utility Department and VDOT's area superintendents. ' VDOT and County staff have reviewed and evaluated each request received for inclusion in the revenue sharing plan. In deciding which projects would be included, the following criteria was used; traffic counts, pavement width (18' or greater for plant mix) existing and future development, overall pavement conditions (alligator cracking, depressions and utility cuts), drainage, ' vehicular safety and the economic benefits. . 2. b. ROADS CONSIDERED, BUT NOT ON THIS YEAR'S LIST. POOR MOUNTAIN ROAD: A few years ago, several areas were identified to staff as areas which need improvements. In October, staff evaluated one area and mailed correspondence to ' the property owners affected. There was no response. There are still some concerns in the area and staff will again attempt to contact the property owners for temporary easements or ROW. ' RED LANE EXTENSION: A request was received last year to install a turnaround at the end of this road. Staff contacted the property owners, but they were not receptive to donate the ' necessary ROW for the turnaround. This project will be dropped from our files. I.~i 19 1 1 1 ~i J 1 MEACHAM ROAD, KELLEY STREET AND TWINE HOLLOW ROAD: Staff mailed letters requesting ROW for sight distance improvements at the intersection of Twine Hollow Road and Meacham Road; however, there was no response. There are other areas that need to be addressed and staff will attempt to contact the property owners for ROW and/or easements. BONSACK ROAD is beginning to show signs of wear and staff will review again next year. GIVENS-TYLER ROAD: A request was received to improve the sight distance at the intersection of Allegheny Drive. Staff wrote to the property owners requesting a meeting but we did not receive a response. Staff reviewed the roads in Andrew Lewis Subdivision for plant mix but there are drainage concerns which need to be addressed prior to resurfacing. Staff included Ellen Drive on last year's revenue sharing priority list and construction should be completed sometime this summer. DUTCH OVEN ROAD AND NEWPORT ROAD: These roads were evaluated and although both roads need maintenance, they were not determined to be a high priority. We will review again next year. GRANDIN ROAD EXTENSION, MEADOW CREEK DRIVE, MEADOW VALLEY CIRCLE, & ORCHARD VALLEY CIRCLE: were evaluated and they are showing signs of pavement deterioration. Staff will review again next year. VIEWPOINT AVENUE, PLEASANT RUN DRIVE, AND SCENERY DRIVE: Last year staff received a letter requesting that these roads be resurfaced. An inspection. revealed the pavement was too narrow but several sight distance problems were identified. Also, a turnaround was needed on Viewpoint Avenue. Staff wrote a letters to the property owners on Viewpoint Avenue and Scenery Drive, but was unable to acquire the necessary easements or ROW. TWO FORD ROAD: Staff received a negative response to our inquiry for additional ROW. VDOT resurfaced the road last year with maintenance funds. GALLOWAY CIRCLE: A turnaround was requested; however, staff did not have time to inquire about the ROW. 20 1 Staff included several roads in the CASTLE ROCK & SUGAR LOAF AREAS, but other roads are beginning to show signs of deterioration. We will review these in the plan next year, if funds are available. The utility department is planning to upgrade the water lines sometime in FY 97/98. HIGHFIELDS ROAD is another road which is borderline and will be evaluated again next year. Staff evaluated the roads in the SUN AND PALM VALLEY area. There are a few roads in this area which are beginning to deteriorate. Staff will review next year. ORCHARD HILL DRIVE AND ORCHARD CIRCLE were reviewed and it was determined that plant mix could be delayed for another year or more. Staff evaluated the streets in the SPRING GROVE area, but VDOT recently slurry sealed these roads. Staff considered the roads in the ETON HILL area, but is waiting until the improvements to Colonial Avenue are completed. There is a drainage concern on SHORTHORN DRIVE which staff reviewed, but it was determined not to be a high priority at this time. Staff will prepare engineering plans and review again next year. ' Staff was contacted concerning the vertical curve on TREVILLIAN ROAD. After contacting all the property owners, the additional ROW could not be acquired. ' Guard rail was requested along OLD MILL ROAD at the intersection of SOLONEVICH ROAD (private road). Additional shoulder is needed to install guard rail. ' Mr. Duff contacted us concerning the entrance at MOUNT PLEASANT ELEMENTARY SCHOOL. Staff contacted the property ' owner but they are not very supportive of this project. We will contact again later this year. ' This concludes our presentation on the revenue sharing program. Again, if you have any questions or require additional information prior to the Board Meeting, please do not hesitate to contact VDOT or our staff. 21 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING RDME DR 1226 WINESAP DR = 1084 0 m _Z a GOLDEN ER 12 " .. JONATHAN LA R~A v ~ 108 IpgC 00 o ~ 3 ca LABRAD~RE DR 1227 a T RIDGE HARVES 1086 RjI PPLE TREE 1085 T PP 1085 iu D ~A,pI, ro A O DRCHARD HILL DR RC'SgR 9 c~0 ~' ~ C~ 1098 RD jp9g x A N A --a ~" ~~ tiUN , ., -' ~~ SPRINGER r Rjd J~'c'p C'F 1223 ~d SETTER RD w J 1221 Z ~ N --~ A W F- _ o e ~ ~ r~ v A d :HALLENGER qV 460 APPLEWOOD, THE ORCHARDS PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING ~ ~~ ~~ ~~~ ~ o ~~ ~~.. pQk ~~3ti ~' ,c,. _., °~ ~ fir. -o ~, m a~ ~ . a ,a ~i ~a r W J 2' ti~ Q- I~ .5 w• 'A `row, ~ J~ A/ "' ~s ~~ C` .o -~' ~ 0 ~- ~(P <~ ~~ I~ d~ 13ti6 h p ~r~ ' (t~,• h~ t, f O,~ ,.., 'PAC ~ kpt ~_ ~~ jss Cti ~ ~ ~~ ~ hph~ ~ 158 C? o ~ 'p~ ~~9 3 ~ ~ ~~ PROPOSED IMPROVEMENTS di, pd ~~ R~' 16< IS , ~t $~ p~~o 0 6 p .~,~ . o~ d Q/ CASTLE ROCK, SUGAR LOAF n h z n Z7 Q Turnstile Dr ~~ ~~` Rt, 1326 L~. ,prr;a 132 Rt• ~~ S r Gen Nep,~re ~~13 0 ~~, \ 4% ~.~'d PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING 9. 'S 3$~` R~' 1 ~,~ ~ o ~o N Hidden Va((Py Dr. 'd R t, 1381 ~~ L~ . S cAo ~~ 3 Q ae~ ~3~ R~, ~;,a ~ 1394 L ~ ~r o e 9~ ;r W ° ~ r 5 ~p T d 9, ~ n ~ S `L `•~ '~ ~ n W ~S\~4 ~ .S ~~ s ~~ R~. 1388 wQ~ton C ~, R~ 1~8 9 FAIRWAY FOREST PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING J- o-~L ~? t qf.., ~ ~`Z ~'~` rA ~ih ~e'~ ~~, ~ ~~~ ~;` PQa ~ a ~P, ~~ ~a ti ~` ~~ Ica ~-w ~a~ dP~~ w ~~~ Qo~ ~ . ~,, Q~ ~h ~~, ~ Rd, N Creek 111 Peters Rt, TINKER KNOLL PROPOSED IMPROVEMENTS i~II lJ I ~J I~~ J ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING $o Rd' St• go µ ~5 Rd• 2 0 0 ~IAUa~S Rt.1 ~ to 'Ah 3 X*P^ of ~~~7 Rd' a, ~, ~ ~ ~ X peK{er p3 ~~ A/~~X o ~ Su~"~¢ Rt. 181pV e. Rt 18 ~~ ~ a ~`` J+ 4,~ ~ r~ x a0,~ °iJ -. Sw ,P O' ~ r ~` 1 ~<0 3S A O ~h 1 ~X 'P1r i ~h f1 ~s~ ~ ~N ~8p2 rrS ~~ Rt, ~ No d d, x ~N o,~~ey yr• 1t R,k 834 ~restland ~ St• Mtdd~eto ~ Rt. 1822 4 di, 0 o St• h ~ Elwood Zp R~ 1820 Rt, 1823 ~o ti~ t° ~' A 4. $t. Mang 824 A t. 1 ~ 0 .+ h ~ c N ' r yr. G\ubhouse Rt. 1821 ye^t Rd. ~,~ ~9,o a Key `r ~ SUNNYBROOK, ~p, ~X,~; ~"" NORTH HILLS, 0 °~ 9°~ ~ GREENFIELD d 182, R~,. PROPOSED IMPROVEMENTS ROANOKE COUNTY D ESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING ~a~ 0 0 4~ Q a~ -o ~°.~ 'do- ~~N ~ Q ~ - ~~ ~~ j 9 3 ~ 9 ~ ~'~ ~~ ~ .p ~J~ ~,~ . ~~~ ooh ~~~ ~re~ fix, P Freeb orn Cyr, 3 ~ ~ Rt, 950 fl `~ s ,. v ~ o ~ ~ ~ o Q o o d ~ si. Lor; Dr ~ ~ P P R t, 951 Q Q 0 0 Q HAMDEN HILLS PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING R~ ~89 n ~~ ~r ~Q ~a 2~ Q~ 2~ S~ S~ SP L U lf~ ~ ~ O ~ O "" 3 +' Q~ ~ O 2 PROPOSED IMPROVEMENTS ~~s ~~ Q~i 7 'pq, HOME PLACE, HOMEWOOD ~Q ~~ ~~~ jS ~ IS ~'`'. ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING j~9~~, 5 ~~ S/~P d -~ ~ ~~ l ~~'l~ 66~ ~~ ti~ e ~,~,, Q~ e`' P~'~ Q`~~ ~~ ~~~ ~o ,y~o +> PINE ACRES PROPOSED IMPROVEMENTS ROANOKE COUNTY ~, DESIGNATION OF FUNDS FOR ~gj9 FY 96-97 REVENUE SHARING E(ec tr;c Ra, 167 0 Rt. m +> ~ ~r ~ .~.~ ~ Glenr~ont v, Q, ~ ~ ~r ~ ~ d a' eery ,et 1692 d A R Blvd. Rt. 687 Forest Penn 0 M ~ lf') ~+ 01 +' ti~ ~ ~~~ ~ Hart~e Cr. good ~~ ~ Rt 1533 g5 ti~ ~=`~ ~x,2 i ~t ~- 3 Beacon Dr, Qa a ~ t~ Y Rt, 1540 Qtr ~a V GLENMONT PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING LH R~ 1 8jS Nor "'4n ~ 1811 ~~c. Pie x.' ti ~a~• R*, tat~on o`~ ~~ w' PROPOSED IMPROVEMENTS ~ R~ Q c a a~ s e£ ~' AP ion R~ P IBjc' R~_I1S SUMMERDEAN ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING ~ ~~ ~~ ~t ~~. ISJS 8r/a( ~a~ ~~~~ yQ~~ R~• 13 P (n ir° ~~ ~~ 323~~O.t- 2~ oo-k ti3~~ R~• ~ e ~. ar ~'~,~ ~, G rr~• X32 R AS ~ ` ~~2 ~~2 A q~ s ~ e t¢ ~' ~' ~o- o e fir` `~ ~' Turnstile Dr, 'P2~ Nepth r ~o„S ~~` Rt. 1326 1"~I G~e~' 713 4 e ~ D`' 1u~~8 S ~ . ~° ~~ ~ ~ ~ ~'' ~~ 1 ~ ~ ~~ d~ ~ °o `~ ~2 ~ w °' ~ ~ ~ ~ pethQ,~ Dr. /~ `Oi ~ ~S rn ~~I~ ~~ n ~8 ~ ri cQ~~/P ~~ ~~P( b ~~ ~~ IS d,, 131 h g8 R~. 0 C`Q hoh~ `~ 1"S8 s ~(~ od ~r R* 1697 ~ R~ d., ~l ~ oo~,~o ~ o ~. 1 s~6 0 ~r ,~,~ , a~ ~~ ~~q r6~9 ~'oQ4- ~oo~ vier ~ ~ d ,~ ~ ~°n rn CASTLE ROCK, PROPOSED IMPROVEMENTS SUGAR LDAF 1 7 1 C u 1 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING P`~ e 3. J P~~ey a62 q Et'~ ~ o ~ L, ~\ O ~- ~ ~ Q ~ P~ g~ A P ~, S~. 0 J ~' Le~~ fir, w bo G~ ~ Rt ,290 .~~. P~ v~`J~ 121 ~~. PINKARD COURT PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING BAKER DRIVE PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING y ~ta\ dr N~ 320 G° kef~er 'p9, tea. ~a bq0 ?~~ e¢µ kQt x' a9 Gt i k Q' ~ 1~ d ~o ,E,.e ,~ ° ,po 1 ~o-~ ~'~~ G6 A L N 3~ Ah/` ~~O ~ Qx 7 Pad Catawba Va((ey Rt. 311 d,, Rd. $~ac ~,~. KEFFER ROAD PROPOSED IMPROVEMENTS CASTLE ROCK ROAD ~~11~C~ PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING R~t; H~9hf tie~ds ~-~'4'a, Rosetawn Rd. ~~. ecc., JP,`el Q `Q,~\ CAVALIER DRIVE PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 96-97 REVENUE SHARING Z ~2 ~,~ Q ~a ~ `a ~, ~~ ~ ~, ~ ,(~~ 18 titr o ~ ,~~ ~ Gq 3c' o BPS ~ tr ~~C ~' J x~ ~ P ~ J C7 ~Q~, ~tr ~ ~P~ x, ~ S c ti ~~S ~~ Gia~ ~ P 2 ti~ a ~ .~• ti ~~ ~ ,~. P R~, e~ 4s 1880 ~o \ ~~ 9q'7 ~b~~ ~ ti ~,~,. 3~ ~~ ti~ ~~i ~~' h~ s~ e e~ ,p~ Q PROPOSED IMPROVEMENTS Ra ~~ ti~ x,• Noh ~hr~ont P~e~ Rt 1g40 Rd• ~' e% STARMOUNT AVENUE, VIVIAN AVENUE C 0 0 o~ v-i ~-' ~ ~ ~ m Q '-' ~. 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S ~ H z y L c o ° o c o ~~ r, 0 0 0 0 0 0 .~ O } ~ > z .7 ~ kl } :~ ' ~ :( ` V! N i 3 ~ > > > > > > Y F C Z C ^ Q ~ ¢ -c 2 ! 2 z a z z z z z z a Z y c ~z~ o c ~ 8 0 o 0 0 0 0 , p Q • L - ° z ° y Z m y^i 0 c 8 o c ~ ~ o 8 8 ~ O - - ~ - , _ ^ ~ o ~ . z - O U a C ~ ~ ~ u ~ F" a F ` o ~ ~ ^ ~ Z Z 7 C F . 4 , aS r ° - n ° ^ o m o w c~~ o Y ~ _~ y z z z a _~ _ C N ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss several items concerning the FY 1996-97 budget. The County's operating budget is currently being developed by staff; therefore, a comprehensive inventory of departmental needs will be brought to you at a later date. This work session will focus on the following items for discussion: Capital Improvements Program (draft) Mid-year Expenditure/Revenue Update Fleet Management System/Fleet Replacement (Director-General Services) Budget/Work Session notebooks will again be provided and will include detailed information regarding the above mentioned information. Respectfully submitted, f Brent Robertson Budget Manager Approved by, /7 cu/ ; Elmer C. Hodge County Administrator r ~-a ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred () Johnson _ _ _ To O Minnix _ _ _ Nickens .- MEMORANDUM TO: Mr.Chairman Members of the Board of Supervisors FROM: Elmer C. Hodge DATE: February 8, 1996 SUBJECT: FY 1997-2001 CIP Draft I am pleased to present the preliminary draft of the Roanoke County Capital Improvement Program(CIP): Fiscal Years 1997-2001. Attached you will find a draft document which includes a summary of all projects by department. Amore detailed explanation of each project (annual cost, operating costs, description, project justification, funding source, etc) is also included for your review. As you are aware, the CIP is a schedule of public improvements which may be made over the next five year period. Projects are inventoried, prioritized, and funding sources identified. Several changes to the format and content have been made this year. I am quite pleased with the modifications made in the 1996-97 CIP and hope that you find they improve the clarity and substance of the document. I am providing this information to the Board to review at your convenience. While the time constraints of the February 13, 1996 work session will allow only a general overview of the CIP, future sessions will allow a more detailed discussion of the individual projects. Department heads will be in attendance to answer any specific questions that the Board may have at future future work sessions. This year the CIP draft is presented earlier than in prior years. This will allow us to focus our attention on the CIP projects in greater detail and try to incorporate your priorities into the County's operating budget. Below, I have highlighted several projects that I feel should-lead off our capital planning discussion. • 800 MHZ Radio System Upgrade • Blue Ridge Parkway Visitor Orientation/Interpretation Center • Bunk Room Additions for various public safety centers Based on previous discussions with the Board, we have removed vehicle requests from the CIP document. Vehicle replacement will be presented to the Board as a separate component of the County's overall operating budget utilizing information produced by the computerized fleet management system. Staff will include fleet replacement needs as an appendix in the CIP document. In addition to the improvements listed above, a new ranking system is being developed. The new method of prioritizing CIP projects will include a weighted questionnaire and grid system which will allow for a more objective ranking of projects. Using this procedure, a small committee will be established to review and rank each project in the CIP. The preliminary ranking criteria are still being refined. Staff will provide the criteria to the Board of Supervisors before the work session on February 13, 1996 for your preliminary review. Once the ranking committee has completed its review, staff will present a prioritized CIP to the Board. This prioritization will then be considered in conjunction with the Board of Supervisor's capital priorities. The CIP has been provided to you on pre-drilled paper and a 1996-97 Budget Notebook will be provided for you at the February 13, 1996 work session. I am anxious to review this document with you in detail and look forward to your feedback. Respectively submitted, ~/ G~~ Elmer Hodge County Administrator ~- ACTION NO. ITEM NUMBER `R- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1996 AGENDA ITEM: Work Session on the Vehicle Management System COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Attached is a sample of the information which is available on the fleet management system recently installed for the County. For each vehicle, information is available to assist in managing the fleet in considering maintenance decisions and in establishing criteria for consideration at the time for replacement. Each vehicle receives a weighted value concerning age, maintenance cost and mileage for consideration. This information coupled with the knowledge of the use of the vehicle helps to manage the fleet by suggesting vehicles which may be too costly to maintain. Bill Rand and Joey Stump will be present at the work session to describe the characteristics of the system and to answer questions from the Board. This information is preliminary and will be used during the development of the budget in determining the final recommendations of staff. Respectfully submitted, Approv d by, ~~.~ John M. Chamb iss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by ACTION VOTE . No Yes Abs Eddy Harrison Johnson Minnix Nickens VEHICLE REPLACEMENT PROGRAM REPORT FOR WORK SESSION ON TUESDAY, FEBRUARY 13, 1996 Attached is the current vehicle replacement analysis. Extracted are the 42 vehicles that exceed 14 points. Additionally note that there are 26 vehicles that exceed 5 points in 2 categories and 103 that exceed 5 points in 1 category. The county has authorized 411 active vehicles and has 420 active vehicles. There are 5 vehicles that are in transition to surplus and 10 vehicles in surplus awaiting auction. Auctions are held semi-annually. Attached is the Replacement Eligibility Standard presently being used. Information has been entered for all county vehicles serviced by Garage I or II. Fire and Rescue vehicles are in the process of data entry. All files are being verified. PLEASE NOTE THAT THIS IS A PRELIMINARY REPORT, NOT A REQUEST. As the budget process progresses, the vehicle replacement requests will be evaluated with respect to available resources, and the finalized request will be presented by the County Administrator. ~ ~ VEHICLE REPLACEMENT ANALYSIS Vehicle # Ty ne of Vehicle Department Est. Cost RC0839 76 Ford Recycle Solid Waste $120,000 RC0853 84 Ford Rearloader " 143,000 RC0854 84 Ford Rearloader " '~ RC0860 76 Dodge Dump truck " 45,000 RC0864 85 White Rearloader " ~~ RC0865 85 White Rearloader " ~~ RC0866 85 White Rearloader " ~' RC0869 85 White Bandit " 163,000 RC0872 87 White Bandit " ~~ RC0876 91 White Bandit " ~~ RC0878 91 White Bandit " " 1,367,000 F00444 85 Chev Caprice Emergency-Fire 20,343 F00446 85 Chev Caprice " ~' F00457 89 Chev Caprice " '~ F00458 87 Jeep Cherokee 25,286 F00482 85 Chev Impala 20,343 106,658 U90125 90 Chev Caprice Emerg-Uniform Div. 20,343 U91108 91 Chev Caprice 20,343 40,686 BM0985 86 GMC 1500 P/U Building Maint. 27,500 27,500 DBO110 85 Chev Celebrity Eng. & Inspect. 16,517 16,517 DP0124 85 Chev Impala Develop./Planning 18,468 18,468 PR0744 89 Chev S10 Ext Parks & Rec 17,150 PR0922 86 Chev S10 " 17,150 PR0925 78 Ford Dump truck " 45,000 PR0934 86 Ford Ranger 17,150 PR0938 85 Ford Dump truck " 45,000 PR0954 87 GMC P/U " 17,150 PR0955 86 Chev S10 " 17,150 PR0957 87 Chev P/U " 17,150 PR0961 84 Chev P/U " 17,150 PR0962 87 Chev Blazer 21,765 PR0976 86 Plymouth Reliant 16,517 248,332 RD0071 85 Dodge P/U Eng. & Inspect. 17,150 17,150 U00766 88 Chev Dump truck Utility Dept. 45,000 U00768 88 Chev S10 Blazer 17,150 U00779 89 Chev 1500 " 17,150 U00784 89 Chev 1500 " 17,150 U00800 85 Dodge D350 22,385 U00801 85 Ford F800 " 45,000 U00821 86 Dodge Ram 50 " 17,150 U00890 89 Chev S10 Ext 17,150 U00892 89 Chev S10 Ext " 17, 150 215,285 2,222,596 VEHICLE REPLACEMENT ANALYSIS NON-EMERGENCY --------r~IN•1.5--------- EQUIP, YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL AD0001 89 OLDSMOBILE DELTA 88 211000 3.4 1.2 3.8 8.4 AD0003 86 CHEVROLET CELEBRITY 261000 4.4 2.7 5.0 12.1 AS0182 85 FORD TEMPO 401000 2.9 5.3 5.0 13.2 AS0184 85 FORD TEMPO 401000 3.4 4.1 5.0 12.5 AS0186 88 FORD TEMPO 401000 2.1 2.4 4.7 9.2 AS0187 88 FORD TEMPO 401000 2.9 3.4 4.7 11.0 AS0188 88 FORD TEMPO 401000 2.1 2.3 4.7 9.1 AS0189 86 CHEVROLET CELEBRITY 401000 3.7 2.9 5.0 11.6 AS0190 88 FORD TEMPO 401000 2.7 3.3 3.5 9.5 AS0191 93 PLYMOUTH ACCLAIM 401000 0.6 0.2 1.5 2.3 AS0192 93 PLYMOUTH ACCLAIM 401000 0.8 0.2 1.3 2.3 AS0193 94 PLYMOUTH SUNDANCE 401000 0.5 0.1 1.2 1.8 AS0194 94 PLYMOUTH SUNDANCE 401000 0.6 0.1 1.2 1.9 BM0984 90 DODGE D250 VAN 523000 4.5 2.9 3.5 10.9 BM0985 86 GMC 1500 523000 3.9 8.7 5.0 15.0 BM0986 89 CHEVROLET BLAZER 523000 2.8 1.5 3.9 8.2 BM0987 91 DODGE RAM 250 PU 523000 1.9 1.0 2.6 5.5 BM0988 86 FORD F350 523000 3.5 4.0 5.0 12.5 BM0991 89 DODGE D350 VAN 523000 3.7 2.8 4.0 10.5 BM0992 86 AMC JEEP 523000 4.2 4.1 5.0 13.3 000701 95 CHEVROLET CL11006 524000 0.3 0.0 0.5 0.8 000703 95 CHEVROLET 1/2 T 4X4 524000 0.1 0.2 0.3 0.6 C00707 91 DODGE RAM250 524000 1.0 1.0 2.9 4.9 CR0048 9~ CHEVROLET CAPRICE 281300 4.7 3.8 3.1 1I.6 CR0049 90 CHEVROLET CAPRICE 281300 4.7 3.1 3.2 11.0 CT0001 95 CHEVROLET LUMINA VAN 213200 0.2 0.0 0.4 0.6 DBO110 85 CHEVROLET CELEBRITY 513200 3.1 8.2 5.0 15.0 DBO111 85 CHEVROLET CELEBRITY 513200 1.3 7.4 5.0 13.7 DB0113 89 CHEVROLET S10 BLAZER 513200 5.0 3.0 3.7 11.7 DB0116 91 CHEVROLET S10 BLAZER 513200 3.3 1.8 2.8 7.9 DB0117 91 CHEVROLET S10 BLAZER 513200 4.9 T.9 2.8 9.6 DB0118 91 GMC JIMMY BLAZ 513200 3.7 1.5 2.4 7.6 DB0119 93 CHEVROLET S10 BLAZER 513200 3.3 1.6 1.6 6.5 DP0122 91 FORD TEMPO _541000 3.4 1.9 2.8 8.1 DP0123 86 FORD TEMPO 541000 4.0 4.4 5.0 13.4 DP0124 85 CHEVROLET IMPALA 541000 5.0 6.4 5.0 15.0 DS0997 88 DODGE DIPLOMAT 552000 0.2 3.8 4.4 8.4 E00715 94 GMC JIMMY 4DR 513200 1.2 0.3 1.0 2.5 E00717 88 CHEVROLET S10 BLAZER 513200 5.0 3.4 4.4 12.8 E00721 88 CHEVROLET S10 BLAZER 513200 4.4 3.4 4.1 11.9 E00722 89 FORD BRONCO II 513100 2.6 0.8 4.0 7.4 E00723 90 FORD BRONCO 513100 3.7 1.8 3.4 8.9 E00724 90 FORD BRONCO 513200 2.0 0.7 3.4 6.I E00725 91 FORD EXPLORER 513200 2.8 1.1 2.8 6.7 E00726 91 FORD EXPLORER 513200 2.1 0.7 2.8 5.6 E00727 95 OLDSMOBILE GUTLESS 513100 0.1 0.0 0.3 0.4 E00728 95 OLDSMOBILE GUTLESS 513100 0.1 0.0 0.3 0.4 F00418 7~3 FORD F250 4DRPU 487100 1.0 6.5 5.0 12.5 F00420 79 FORD F150 487100 0.0 3.7 5.0 8.7 F00431 81 DODGE RAM 350 487100 1.6 2.9 5.0 9.5 EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL F00432 81 DODGE VAN 487100 0.9 1.8 5.0 7.7 F00433 82 FORD BRONCO 487100 2.9 2.7 5.0 10.6 F00435 83 CHEVROLET K 30 487100 0.6 3.8 5.0 9.4 F00436 91 GMC K3500 TRUC 487100 0.0 0.0 3.0 3.0 F00438 84 CHEVROLET K 30 487100 0.6 2.4 5.0 8.0 F00439 84 CHEVROLET K 30 487100 0.5 2.0 5.0 7.5 F00440 84 CHEVROLET PICKUP 487100 0.0 0.6 5.0 5.6 F00441 71 CHEVROLET VAN 487100 2.4 2.4 5.0 9.8 F00442 84 GMC 3500 SIERRA 487100 0.7 1.3 5.0 7.0 F00455 86 CHEVROLET XXXX 487100 0.2 0.7 5.0 5.9 F00456 86 FORD F350 PU 487100 1.6 2.6 5.0 9.2 F00460 87 CHEVROLET PICKUP 487100 0.0 0.5 5.0 5.5 F00465 69 CHEVROLET CARRY ALL 487100 1.2 1.6 5.0 7.8 F00469 89 CHEVROLET PICKUP TR. 487100 0.2 0.2 4.0 4.4 F00472 76 FORD F700 487100 0.7 8.9 4.0 13.6 F00473 79 CHEVROLET G30 487100 0.2 5.0 3.9 9.1 F00480 90 CHEVROLET SCOTTSDALE 487100 0.6 0.8 3.1 4.5 F00488 93 FORD F350 487100 0.1 0.1 1.6 1.8 F00495 81 CHEVROLET BOX VAN 487100 1.0 0.1 5.0 6.1 FS0161 92 GMC PICKUP 423300 2.1 1.9 2.2 6.2 FS0162 95 CHEVROLET K10 PICKUP 423300 1.1 0.3 0.6 2.0 FS0165 94 GMC TC-10903 423300 1.1 1.2 1.0 3.3 GS0993 88 OLDSMOBILE 88 521000 5.0 2.8 4.1 11.9 GS0994 88 BUICK LASABRE 521000 4.6 4.1 4.1 12.8 GS0995 89 CHEVROLET CAVALIER 521000 3.7 1.5 3.9 9.1 JS0996 88 FORD CROWN VIC 523100 1.0 7.1 4.3 12.4 JS0998 90 CHEVROLET CAPRICE 523100 5.0 4.3 3.2 12.5 JS0999 95 CHEVROLET VAN 523100 0.0 0.0 0.1 0.1 L00021 81 DODGE RAM 250 621000 0.3 5.2 5.0 10.5 L00023 88 CHEVROLET CAV WGN 621000 4.0 2.4 4.6 11.0 L00024 94 GMC VAN/SOARIN 621000 0.3 0.1 1.1 1.5 A T r ~F ` ^ ~ L 6 ^ ~ 4 8 ? 4 5 8 1~ L i~~l~~ v-7~ ,~- , ? Cii = ~rl 0- - - . . ~ . PR0730 87 CHEVROLET S10 583000 3.3 2.2 5.0 10.5 PR0731 87 CHEVROLET S10 583000 2.4 3.1 5.0 10.5 PR0732 87 CHEVROLET CELEBRITY 583000 5.0 2.9 5.0 12.9 PR0735 92 FORD VAN 583000 1.5 0.8 1.4 3.7 PR0736 80 DODGE D300 SPORTSMAN 583000 0.2 7.2 5.0 12.4 PR0744 89 CHEVROLET S 10 EXT 583000 5.0 5.7 3.9 14.6 PR0745 90 CHEVROLET CAPRICE 583000 4.7 4.5 3.1 12.3 PR0746 85 DODGE OMNI 583000 3.7 0.1 5.0 8.8 PR0751 86 FORD TEMPO 583000 3.3 2.8 5.0 11.1 PR0753 88 CHEVROLET PICKUP 583000 3.8 2.3 4.5 10.6 PR0754 89 CHEVROLET S 10 583000 4.2 2.2 4.0 10.4 PR0755 96 FORD BUS VAN 583000 0.0 5.0 0.1 5.1 PR0756 88 CHEVROLET S 10 583000 3.3 2.5 4.4 10.2 PR0758 88 FORD E350 VAN 583000 1.3 6.4 3.5 11.2 PR0759 90 FORD VAN E350 583000 1.7 1.0 3.1 5.8 PR0916 84 CHEVROLET PICKUP 583000 2.5 5.0 5.0 12.5 EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL PR0919 86 GMC PICKUP 583000 0.2 4.9 5.0 10.1 PR0920 86 GMC PICKUP 583000 0.9 5.4 5.0 11.3 PR0921 89 CHEVROLET CAPRICE 583000 5.0 3.7 3.7 12.4 PR0922 86 CHEVROLET S10 583000 5.0 4.8 5.0 14.8 PR0925 78 FORD DUMP TRUCK 583000 4.3 5.0 5.0 14.3 PR0926 95 CHEVROLET K20 PICKUP 583000 0.0 0.0 0.0 0.0 PR0927 90 CHEVROLET S10 583000 2.2 1.5 3.4 7.1 PR0928 83 FORD F150 583000 3.3 5.0 5.0 13.3 PR0929 80 FORD F600 DU.TR 583000 0.4 6.6 5.0 12.0 PR0933 88 CHEVROLET S10 583000 3.4 2.7 4.4 10.5 PR0934 86 FORD RANGER 583000 3.8 6.0 5.0 14.8 PR0935 87 FORD F150 583000 2.8 5.0 3.0 10.8 PR0936 86 GMC PICKUP 583000 4.1 4.2 5.0 13.3 PR0937 86 GMC PICKUP 583000 0.3 4.1 5.0 9.4 PR0938 85 FORD DUMP TRUCK 583000 3.2 7.9 5.0 15.0 PR0941 86 PLYMOUTH RELIANT 583000 0.3 6.3 5.0 11.6 PR0946 86 FORD F150 583000 0.1 4.5 5.0 9.6 PR0954 87 GMC PICKUP 583000 5.0 4.6 5.0 14.6 PR0955 86 CHEVROLET S10 583000 5.0 8.8 5.0 15.0 PR0956 ~86 CHEVROLET PICKUP 583000 0.6 5.0 5.0 10.6 PR0957 87 CHEVROLET PICKUP 583000 1.4 8.4 5.0 14.8 PR0958 80 FORD F100 PU 583000 0.9 5.0 5.0 10.9 PR0960 94 CHEVROLET DUMP TRUCK 583000 0.7 1.0 1.0 2.7 PR0961 84 CHEVROLET PICKUP 583000 0.1 9.2 5.0 14.3 PR0962 87 CHEVROLET BLAZER 583000 5.0 7.0 5.0 15.0 PR0963 88 FORD VAN 583000 3.2 4.8 4.5 12.5 PR0964 95 CHEVROLET PICKUP 583000 0.3 0.0 0.3 0.6 PR0965 95 FORD F800 DUMP 583000 0.3 0.3 0.6 1.2 PR0976 86 PLYMOUTH RELIANT 583000 5.0 5.6 5.0 15.0 PR0977 87 CHEVROLET CELEBRITY 583000 4.1 2.5 5.0 11.6 PR0979 89 DODGE VAN 583000 3.5 4.3 4.0 11.8 PS0176 88 CHEVROLET CAVAL. WGN 451000 0.7 4.8 4.6 10.1 RC0832 95 CHEVROLET 2500 PU 522000 0.2 0.4 0.5 1.1 RC0833 95 CHEVROLET 2500 PU 522000 1.3 0.5 0.5 2.3 RC0839 76 FORD PACK. RECYCLE 522000 0.8 5.0 5.0 10.8 RC0846 94 FORD F-800 TR. 522000 1.5 0.5 0.9 2.9 RC0847 94 FORD F-800 TR. 522000 1.4 0.9 0.9 3.2 RC0848 94 FORD F SERIES 522000 2.0 1.6 1.5 5.1 RC0860 76 DODGE D600 DU.TR 522000 0.2 5.0 5.0 10.2 RC0861 95 CHEVROLET 2500 3/4 T 522000 0.8 0.2 0.4 1.4 RC0862 95 CHEVROLET 2500 3/4 T 52200.0 0.8 0.2 0.4 1.4 RC0863 95 CHEVROLET 2500 3/4 T 522000 0.3 0.0 0.4 0.7 RC0879 91 MITSUBISHI FH TRUCK 522000 5.0 6.1 2.8 13.9 RD0046 94 FORD DUMP TRUCK 513300 0.7 0.7 1.1 2.5 RD0071 85 DODGE PICKUP 513300 2.1 7.6 5.0 14.7 RD0072 83 CHEVROLET 3500 513300 0.0 5.0 5.0 10.0 RD0073 86 DODGE D50 513300 3.7 3.4 5.0 12.1 RD0075 95 FORD F800 DUMP 513300 0.0 0.0 0.2 0.2 SS0035 95 FORD TAURUS WAG 601000 0.8 0.1 0.7 1.6 SS0036 95 FORD CROWN VIC 601000 0.4 0.3 0.3 1.0 * ~vli~*~ ,yci ~~~~T~ ~~~~i~~ EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL U00760 88 CHEVROLET KODIAK 70 531200 3.9 5.0 4.5 13.4 U00762 92 FORD F800 562600 1.0 1.1 2.4 4.5 U00764 88 CHEVROLET C30 DUMPTR 562200 3.8 4.6 4.5 12.9 U00765 89 CHEVROLET 20 SERIES 562600 4.2 2.9 3.9 11.0 U00766 88 CHEVROLET 30 DUMP TR 562600 4.1 6.0 4.5 14.6 U00768 88 CHEVROLET S10 BLAZER 531100 5.0 4.6 4.4 14.0 U00769 80 FORD F800 562200 2.3 5.4 5.0 12.7 U00770 86 CHEVROLET CELEBRITY 561000 1.4 4.3 5.0 10.7 U00772 91 CHEVROLET 3500 562200 2.8 4.6 2.7 10.1 U00773 89 CHEVROLET 70 SERIES 562200 2.7 3.3 4.0 10.0 U00774 86 AMC CHEROKEE 561000 4.8 2.9 5.0 12.7 U00775 92 CHEVROLET S10 EXT PU 562100 4.6 2.0 2.3 8.9 U00776 93 CHEVROLET S10 4X4 PU 562600 2.2 1.5 1.5 5.2 U00777 88 CHEVROLET STEP VAN 531200 3.0 2.8 4.3 10.1 U00778 92 CHEVROLET 3500 4WD 562200 2.3 2.1 2.2 6.6 U00779 89 CHEVROLET 1500 562600 5.0 5.6 3.9 14.5 U00780 89 CHEVROLET C8000 562600 2.8 3.5 4.0 10.3 U00782 92 CHEVROLET 2500 PU 562200 2.8 2.8 2.3 7.9 U00784 89 CHEVROLET 1500 531200 5.0 6.9 3.9 15.0 U00786 95 CHEVROLET S10 BLAZER 531100 0.4 0.0 0.3 0.7 U00787 93 CHEVROLET S10 EXT PU 562200 1.4 0.8 1.5 3.7 U00788 90 DODGE D250 531200 3.0 2.1 3.2 8.3 U00791 77 GMC 35 STEPVAN 562600 2.4 2.0 5.0 9.4 U00793 93 CHEVROLET BLAZER 531200 2.3 1.1 1.5 4.9 U00794 91 CHEVROLET 3500 4WD 531200 3.5 4.6 2.6 10.7 U00795 92 CHEVROLET S10 BLAZER 531100 2.4 1.3 2.2 5.9 U00796 92 CHEVROLET S10 BLAZER 562600 2.5 0.9 2.2 5.6 U00797 92 FORD F350 531200 2.3 2.2 2.3 6.8 U00799 95 CHEVROLET S10 BLAZER 561000 0.5 0.0 0.3 0.8 U00800 85 DODGE D350 562200 0.8 9.0 5.0 14.8 U00801 85 FORD F800 562600 3.9 7.3 5.0 15.0 U00804 91 CHEVROLET VAN 562200 5.0 5.9 2.8 13.7 U00810 94 CHEVROLET S10 PICKUP 531100 1.6 0.6 0.9 3.1 U00816 94 CHEVROLET S10 531100 1.3 0.5 0.9 2.7 U00818 86 FORD F250 EXT C 531200 1.6 5.7 5.0 12.3 U00821 86 DODGE RAM 50 562600 4.2 5.0 5.0 14.2 U00822 86 GMC VAN P30 562600 1.8 0.7 5.0 7.5 U00823 93 CHEVROLET BLAZER 531100 2.5 1.1 1.5 5.1 U00824 94 GMC JIMMY 4DR 561000 1.7 0.3 1.1 3.1 U00825 94 GMC JIMMY 4DR 561000 1.8 0.5 1.1 3.4 U00826 94 GMC JIMMY 4DR 56100.0 1.1 0.4 1.1 2.6 U00827 94 GMC JIMMY 4DR 561000 1.1 0.2 1.1 2.4 U00828 87 FORD L8000 562200 4.2 2.6 4.9 11.7 U00890 89 CHEVROLET S10 EXT 562600 5.0 5.6 3.9 14.5 U00891 89 CHEVROLET S10 EXT 531100 5.0 4.1 3.9 13.0 U00892 89 CHEVROLET S10 EXT 531100 5.0 5.8 3.9 14.7 U00893 95 CHEVROLET G-20 VAN 562200 0.3 5.0 0.1 5.4 U00894 95 CHEVROLET S10 PICKUP 531100 0.8 0.3 0.4 1.5 U00895 90 DODGE DAKOTA 531200 5.0 5.1 3.2 13.3 U00897 91 FORD L8000 562600 4.3 3.1 2.8 10.2 EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL U00898 91 CHEVROLET S10 PICKUP 531100 3.9 5.1 2.8 11.8 U00899 91 CHEVROLET S10 PICKUP 531100 3.9 3.6 2.8 10.3 U07601 94 CHEVROLET 2500 EXT 562200 1.4 0.4 0.9 2.7 U07602 94 CHEVROLET 2500 EXT 531200 I.1 0.6 0.9 2.6 U07605 96 CHEVROLET S10 PICKUP 531200 0.1 0.0 0.1 0.2 U07606 96 CHEVROLET S10 PICKUP 531200 0.1 0.0 0.1 0.2 U92105 92 CHEVROLET CAPR ICE 471100 4.7 4.7 3.5 12.9 YH0042 86 DODGE MAXI VAN 661000 3.4 4.9 5.0 13.3 VEHICLE REPLACEMENT ANALYSIS EMERGENCY --------POINTS--------- EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL A94501 94 FORD EXPLORER 311000 1.6 0.4 2.0 4.0 A94502 94 FORD EXPLORER 311000 1.2 0.2 1.7 - 3.1 C88101 88 FORD CROWN VIC 311100 0.1 3.2 5.0 8.3 C88106 88 FORD CROWN VIC 311100 0.5 4.4 5.0 9.9 C88107 88 FORD CROWN VIC 311100 3.4 3.1 5.0 11.5 C88112 88 FORD CROWN VIC 311100 1.2 4.6 5.0 10.8 C88113 88 FORD CROWN VIC 311100 4.2 2.8 5.0 12.0 C89100 89 AMC JEEP CHEROKEE 311100 2.6 1.6 5.0 9.2 C92501 92 CHEVROLET LUMINA 311100 3.5 1.4 3.6 8.5 C92502 92 CHEVROLET LUMINA 311100 3.7 2.5 3.6 9.8 C92503 92 FORD CROWN VIC 311100 1.8 1.3 3.3 6.4 C93500 93 CHEVROLET CAPRICE 311100 2.6 2.0 2.7 7.3 C93501 93 CHEVROLET CAPRICE 311100 2.6 1.6 2.7 6.9 C94500 94 FORD TAURUS SED 311100 0.5 0.1 2.1 2.7 C94503 94 FORD CROWN VIC 311100 1.9 0.7 1.6 4.2 C96501 96 FORD CROWN VIC 311100 0.0 0.0 0.1 0.1 C96502 96 FORD CROWN VIC 311100 0.0 0.0 0.1 0.1 C96503 96 FORD CROWN VIC 311100 0.0 0.1 0.1 0.2 D85500 85 DODGE VAN 471200 0.5 0.5 5.0 6.0 D88116 88 PONTIAC BONNEVILLE 471200 5.0 4.6 4.1 13.7 D90123 90 PONTIAC SEDAN 471200 4.1 1.6 5.0 10.7 D91103 91 CHEVROLET LUMINA 471200 2.0 1.1 4.7 7.8 D91113 91 CHEVROLET LUMINA 471200 1.9 1.3 4.6 7.8 D91114 91 CHEVROLET LUMINA 471200 3.0 1.5 4.6 9.1 D91115 91 CHEVROLET LUMINA 471200 2.3 3.5 4.6 10.4 D91116 91 CHEVROLET LUMINA 471200 3.2 1.1 4.6 8.9 D91117 91 CHEVROLET LUMINA 471200 3.6 1.0 4.6 9.2 D92100 92 CHEVROLET LUMINA 471200 2.3 1.3 3.6 7.2 D92101 92 CHEVROLET LUMINA 471200 1.4 0.5 3.6 5.5 D93110 93 FORD BRONCO 471200 1.9 0.2 1.2 3.3 D95100 95 FORD TAURUS 471200 0.8 0.1 1.5 2.4 D95102 95 FORD TAURUS 471200 0.4 0.1 0.9 1.4 F00403 86 CHEVROLET CAPRICE 487100 4.4 3.4 5.0 12.8 F00404 86 CHEVROLET 30 SERIES 487100 0.1 4.0 5.0 9.1 F00444 85 CHEVROLET CAPRICE 487100 5.0 5.1 5.0 15.0 F00445 85 CHEVROLET CAPRICE 487100 3.8 4.0 5.0 12.8 F00446 85 CHEVROLET CAPRICE 487100 5.0 5.9 5.0 15.0 F00451 96 FORD CROWN VIC 487100 0.1 0.0 0.2 0.3 F00452 96 CHEVROLET SUB. S.WGN 487100 0.0 5.0 0.0 5.0 F00457 89 CHEVROLET CAPRICE 487100 5.0 5.0 5.0 15.0 F00458 87 JEEP CHEROKEE 487100 5.0 6.3 5.0 15.0 F00463 87 FORD CROWN VIC 487100 0.1 4.6 5.0 9.7 F00466 88 CHEVROLET S10 BLAZER 487100 4.7 3.1 5.0 12.8 F00467 88 FORD CROWN VIC 487100 0.0 2.2 5.0 7.2 F00468 88 GMC HAZ MAT TR 487100 0.0 0.0 5.0 5.0 F00474 89 CHEVROLET CAPRICE 487100 5.0 3.5 5.0 13.5 F00477 90 CHEVROLET CAPRICE 487100 3.2 1.2 5.0 9.4 F00479 90 GMC SUBURBAN 487100 4.9 1.8 5.0 11.7 F00481 91 GMC SUBURBAN 487100 4.0 1.2 5.0 10.2 F00482 85 CHEVROLET IMPALA 487100 5.0 7.1 5.0 15.0 --------POINTS--------- EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL F00484 91 CHEVROLET CAPRICE 487100 3.4 1.9 4.5 9.8 F00485 91 CHEVROLET CAPRICE 487100 2.6 1.7 4.5 8.8 F00486 91 CHEVROLET SUBURBAN 487100 0.0 0.0 4.3 4.3 F00487 91 CHEVROLET CAPRICE 487100 5.0 5.0 0.6 10.6 F00489 93 CHEVROLET CAPRICE 487100 1.1 0.3 2.2 3.6 F00491 94 CHEVROLET BLAZ-1500 487100 1.2 0.2 2.1 3.5 J86100 86 CHEVROLET PICKUP 313000 2.7 3.4 5.0 11.1 J86107 86 PLYMOUTH RELIANT 313000 0.4 5.3 5.0 10.7 J86108 86 CHEVROLET CAPRICE 313000 5.0 3.5 5.0 13.5 J87501 87 DODGE ARIES 313000 2.7 2.6 5.0 10.3 J88105 88 FORD CROWN VIC 313000 3.7 3.3 5.0 12.0 J91500 91 CHEVROLET CAPRICE 313000 4.3 2.1 4.1 10.5 J92500 92 CHEVROLET ASTRO VAN 313000 5.0 2.3 4.1 11.4 J93502 93 CHEVROLET CAPRICE 313000 3.5 5.7 2.6 11.8 J93503 93 CHEVROLET LUMINA 313000 1.0 0.3 2.6 3.9 J94504 94 FORD CROWN VIC 313000 2.6 0.8 1.5 4.9 K91102 91 DODGE PICKUP 250 471400 5.0 3.8 4.7 13.5 K92103 92 FORD F150 PU 471400 4.4 3.1 3.6 11.1 K94103 94 GMC SIERRA PU 471400 0.8 0.7 2.0 3.5 K94104 94 FORD F150 471400 1.8 3.0 1.4 6.2 M92111 92 FORD CROWN VIC 471000 1.8 0.7 2.6 5.1 S89101 89 DODGE PICKUP 471300 1.0 3.7 5.0 9.7 S90100 90 CHEVROLET CAPRICE 471300 4.5 2.7 5.0 12.2 S94100 94 GMC JIMMY 471300 1.2 0.6 2.1 3.9 595101 95 FORD TAURUS 471300 0.4 0.0 0.9 1.3 T92112 92 FORD CROWN VIC 471600 1.9 1.3 2.6 5.8 T93109 93 CHEVROLET CAPRICE 471600 1.8 1.1 2.6 5.5 T94101 94 CHEVROLET CAPRICE 471600 1.5 0.9 2.0 4.4 T94112 94 CHEVROLET CAPRICE 471600 1.9 0.6 1.5 4.0 U75100 75 GMC VAN 471100 1.1 5.0 5.0 11.1 U90101 90 CHEVROLET CAPRICE 471100 5.0 3.7 5.0 13.7 U90102 90 CHEVROLET CAPRICE 471100 4.7 3.5 5.0 13.2 U90104 90 CHEVROLET CAPRICE 471100 4.7 2.2 5.0 11.9 U90107 90 CHEVROLET CAPRICE 471100 4.8 3.3 5.0 13.1 U90109 90 CHEVROLET CAPRICE 471100 5.0 2.8 5.0 12.8 U90110 90 CHEVROLET CAPRICE 471100 3.8 2.8 5.0 11.6 U90114 90 CHEVROLET CAPRICE 471100 4.8 3.1 5.0 12.9 U90119 90 CHEVROLET CAPRICE 471100 3.5 2.3 5.0 10.8 U90122 90 CHEVROLET CAPRICE 471100 4.0 3.7 5.0 12.7 U90124 90 CHEVROLET CAPRICE 471100 4.5 2.8 5.0 12.3 U90125 90 CHEVROLET CAPRICE 471100 4.8 5.6 5.0 15.0 U90126 90 CHEVROLET CAPRICE 4711Q0 5.0 3.2 5.0 13.2 U90127 90 CHEVROLET CAPRICE 471100 4.4 2.7 5.0 12.1 U90129 90 CHEVROLET CAPRICE 471100 5.0 3.5 5.0 13.5 U91100 91 CHEVROLET CAPRICE 471100 4.5 2.5 5.0 12.0 U91101 91 CHEVROLET CAPRICE 471100 4.2 3.0 5.0 12.2 U91102 91 CHEVROLET CAPRICE 471100 3.7 2.4 5.0 11.1 U91104 91 CHEVROLET CAPRICE 471100 3.5 1.4 4.6 9.5 U91105 91 CHEVROLET CAPRICE 471100 4.4 3.7 4.6 12.7 U91107 91 CHEVROLET CAPRICE 471100 4.6 3.8 4.6 13.0 --------POINTS--------- EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL U91108 91 CHEVROLET CAPRICE 471100 5.0 5.0 4.6 14.6 U91109 91 CHEVROLET CAPRICE 471100 5.0 3.7 4.6 13.3 U91111 91 CHEVROLET CAPRICE 471100 5.0 3.0 4.6 12.6 U91112 91 CHEVROLET CAPRICE 471100 5.0 3.8 4.6 13.4 U92102 92 CHEVROLET CAPRICE 471100 5.0 2.9 3.5 11.4 U92103 92 CHEVROLET CAPRICE 471100 4.0 3.6 3.5 11.1 U92104 92 CHEVROLET CAPRICE 471100 3.3 3.2 3.5 10.0 U92106 92 CHEVROLET CAPRICE 471100 4.2 3.3 3.5 11.0 U92107 92 CHEVROLET CAPRICE 471100 4.7 3.1 3.5 11.3 U92108 92 CHEVROLET CAPRICE 471100 2.8 1.3 3.5 7.6 U92109 92 CHEVROLET CAPRICE 471100 4.0 2.1 3.5 9.6 U92110 92 CHEVROLET CAPRICE 471100 4.5 2.6 3.4 10.5 U93100 93 CHEVROLET S10 BLAZER 471100 3.5 3.5 3.0 10.0 U93101 93 CHEVROLET S10 BLAZER 471100 3.8 2.6 3.0 9.4 U93102 93 CHEVROLET CAPRICE 471100 3.1 3.4 2.6 9.1 U93103 93 CHEVROLET CAPRICE 471100 2.6 2.2 2.6 7.4 U93104 93 CHEVROLET CAPRICE 471100 3.3 1.6 2.6 7.5 U93105 93 CHEVROLET CAPRICE 471100 2.5 2.4 2.6 7.5 U93106 93 CHEVROLET CAPRICE 471100 2.3 1.8 2.6 6.7 U93107 93 CHEVROLET CAPRICE 471100 3.4 2.8 2.6 8.8 U93108 93 CHEVROLET CAPRICE 471100 3.3 2.9 2.6 8.8 U94102 94 CHEVROLET CAPRICE 471100 2.1 1.1 2.0 5.2 U94104 94 CHEVROLET CAPRICE 471100 1.5 0.5 2.0 4.0 U94105 94 CHEVROLET CAPRICE 471100 1.3 0.4 1.9 3.6 U94106 94 CHEVROLET CAPRICE 471100 2.5 1.3 1.9 5.7 U94107 94 CHEVROLET CAPRICE 471100 1.9 1.3 1.8 5.0 U94108 94 CHEVROLET CAPRICE 471100 2.4 1.2 1.8 5.4 U94109 94 CHEVROLET CAPRICE 471100 1.6 0.6 1.6 3.8 U94110 94 CHEVROLET CAPRICE 471100 1.5 1.1 1.6 4.2 U94111 94 CHEVROLET CAPRICE 471100 1.2 0.6 1.5 3.3 U94113 94 FORD CROWN VIC 471100 1.7 0.6 1.5 3.8 U94114 94 FORD CROWN VIC 471100 1.9 2.1 1.5 5.5 U94115 94 FORD CROWN VIC 471100 1.4 1.0 1.5 3.9 U94116 94 FORD CROWN VIC 471100 1.1 0.4 1.5 3.0 U94117 94 FORD CROWN VIC 471100 1.2 0.5 1.5 3.2 U94118 94 FORD CROWN VIC 471100 1.1 0.5 1.5 3.1 U94119 94 FORD CROWN VIC 471100 1.1 0.6 1.5 3.2 U94120 94 FORD CROWN VIC 471100 1.7 1.0 1.5 4.2 U96100 96 CHEVROLET CAPRICE 471100 0.5 0.3 0.4 1.2 U96101 96 CHEVROLET CAPRICE 471100 0.4 0.2 0.4 1.0 U96102 96 CHEVROLET CAPRICE 471100 0.3 0.2 0.4 0.9 U96103 96 CHEVROLET CAPRICE 471100 0.2 0.1 0.4 0.7 U96104 96 CHEVROLET CAPRICE 471100 0.2 0.2 0.4 0.8 U96105 96 CHEVROLET CAPRICE 471100 0.4 0.1 0.4 0.9 U96106 96 CHEVROLET CAPRICE 471100 0.3 0.2 0.4 0.9 U96107 96 CHEVROLET CAPRICE 471100 0.4 0.1 0.4 0.9 U96108 96 CHEVROLET CAPRICE 471100 0.2 0.0 0.4 0.6 U96109 96 CHEVROLET CAPRICE 471100 0.2 0.2 0.2 0.6 VEHICLE REPLACEMENT ANALYSIS SOLID WASTE Release 4.80 --------POINTS--------- EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL RC0853 84 FORD PACK. LN 8000 522000 5.0 5.0 5.0 15.0 RC0854 84 FORD PACK. LN 8000 522000 5.0 5.0 5.0 15.0 RC0864 85 WHITE PACK WX64 522000 5.0 5.0 5.0 15.0 RC0865 85 WHITE PACK WX64 522000 5.0 5.0 5.0 15.0 RC0866 85 WHITE PACK WX64 522000 5.0 5.0 5.0 15.0 - RC0869 85 WHITE PACK WXLLDU42 522000 4.9 5.0 5.0 14.9 RC0870 94 WHITE-VOLV WX64 522000 1.4 1.5 1.2 4.1 RC0871 94 WHITE-VOLV WX64 522000 1.2 2.0 1.2 4.4 RC0872 87 WHITE PACK WXLLDU42 522000 4.6 5.0 5.0 14.6 RC0873 94 WHITE-VOLV WX64 522000 1.3 1.6 1.2 4.1 RC0876 91 WHITE-GMC WX64 522000 3.2 8.2 3.8 15.0 RC0877 91 WHITE-GMC WX64 522000 3.6 5.0 3.7 12.3 RC0878 91 WHITE-GMC WX64 522000 3.2 8.7 3.7 15.0 VEHICLE REPLACEMENT ANALYSIS AMBULANCE --------POINTS--------- EQUIP# YEAR ---MAKE--- --MODEL--- -DEPT- MILES MAINT AGE TOTAL R00330 84 FORD E 350 487100 3.6 2.6 5.0 11.2 R00340 86 FORD E 350 487100 4.6 2.7 5.0 12.3 R00351 95 FORD E350 487100 U.1 5.0 0.0 5.1 R00352 95 FORD E350 487100 0.1 5.0 0.0 5.1 R00360 82 FORD E 350 XL 487100 3.2 0.5 5.0 8.7 R00361 85 FORD E 350 487100 3.6 3.6 5.0 12.2 R00362 85 CHEVROLET C 30 4X4 487100 2.7 3.0 5.0 10.7 R00380 89 CHEVROLET C 3500 487100 2.3 1.1 4.7 8.1 R00381 88 FORD E 350 487100 4.1 2.4 4.7 11.2 R00387 85 FORD E 350 487100 0.1 9.5 3.1 12.7 R00388 92 FORD F 350 487100 1.7 0.6 2.2 4.5 R00392 94 CHEVROLET 3500 487100 0.9 0.3 1.1 2.3 R00394 94 FORD E 350 487100 0.0 0.0 1.0 1.0 VEHICLE INVENTORY SUNIlKARY AUTHORIZED VEHICLE DEPARTMENT VEHICLES INVENTORY VARIANCE County Administrator 1 1 0 Engineering/Drainage 11 11 0 Utility* 47 53 6 Assessments 11 11 0 Commissioner of the Revenue 2 2 0 Building Inspections 7 7 0 Economic Development 1 1 0 Planning 3 3 0 Communications 3 3 0 General Services 38 37 -1 Library 3 3 0 Utility Billing 3 3 0 Procurement 1 1 0 Parks and Recreation 39 43 4 Police 98 98 0 Fire and Rescue 112 112 0 Sheriff 26 26 0 Social Services 2 2 0 Youth Haven II 1 1 0 Development Services 1 1 0 Cable TV 1 1 0 411 420 9 *4 of the 6 Utility Overrun vehicles relate to temporary bond funded positions. a ~ REPLACEMENT ELIGIBILITY STANDARDS (MINIMUM) Sedans, emergency Sedans, nonemergency Pickup trucks Dump trucks, single axle Vans Ambulances Crash trucks light and medium duty 100,000 miles/5 years 120,000 miles/9 years 120,000 miles/9 years 120,000 miles/9 years 120,000 miles/9 years 90,000 miles/7 years 120,000 miles/20 years Crash trucks heavy duty Fire trucks Ladder and brush trucks Air trucks Utility vehicles, 4x4, etc. Refuse trucks 120,000 miles/22 years N.A./20 years N.A./18 years 100,000 miles/8 years 120,000 miles/9 years 130,000 miles/7 years Maintenance: A computer rating value of up to 10 points. This value is calculated by dividing the actual life-to-date non- accident dollars spent on the equipment by the average of the original cost & replacement cost of the equipment to get a percent. The percent is multiplied by 10 to get the current value. Maintenance Cost Life-to-Date Original & Replacement Cost Average = o x 10 = Rating Value The total represents the rating value total of Mileage/Hours + Maintenance + Age. When this total reaches 15, the program calculates that the piece of equipment should be replaced. The remaining life and replacement date are calculated and adjusted as the rating point total moves toward 15. FIRE AND RESCUE VEHICLES WORK SESSION FEBRUARY 13, 1996 The attached list of vehicles shows the fleet of the department including the model information, mileage and cost of maintenance provided outside the County Garage. This information is being compiled for inclusion in the central computer system of the County for use during the Budget preparation for this year. A committee of volunteers and career staff are reviewing all units as a part of the budget program this year to prioritize the needed replacement units and to recommend any movement of vehicles within the fleet to extend the life and usefulness of the equipment. The list includes two new pumpers and two new ambulances which have been received by the County and are in the process of being licensed, certified and readied to be placed in service (by March 1, 1996). The units being replaced are identified as "Surplus 96" and will be turned in for disposal by the County once the new units are operational and staff has been trained. Veh# Rad # Year Make/Model Mileage Maint. 7/93-1/96 Notes F400 1932 Seagrave Pumper Co 6 Antique F403 Cll 1986 Chev Sedan 88,210 54.50 F404 A9 1986 Chev Cube Van 25,907 12,573.0 Air Truck F407 FU3 1973 Ford/Oren 26,523 1255.25 Foam Truck F409 T9 1975 Mack Tanker 29,715 2905.46 4000 gal. F410 E11 1975 Kenworth 27,335 2557.96 Surplus 96' F411 W7 1996 Pierce Pumper New F412 T7 1977 Hahn Tanker 66,024 20,831. Surplus 96' F413 T8 1977 Hahn Tanker 28,956 5996.67 F414 E10 1978 Mack Pumper 36,455 9456.76 to be res. F415 W3 1996 Pierce Pumper New F416 T4 1985 Ford Tanker 21,308 2342.28 Old T10 F418 B10 1979 Ford Brush Trk 23,366 F422 E3 1980 Am LaF Pumper 21,984 4748.39 to be E10 F423 W12 1980 Am LaF pumper 31,473 8424.76 F424 E4 1980 Am LaF Pumper inop. 1574.73 F425 W2 1980 Am LaF Pumper 22,102 15,914. F426 W3 1980 Am LaF Pumper 54,510 19,311. to be E3 F427 ES 1980 Am Laf Pumper 30,613 3588.98 F428 L3 1980 Am LaF Ladder 25,533 15,949. 100' F429 LS 1980 Am LaF Ladder 16,890 10,436. 100' F431 ST2 1981 Dodge Van 37,918 F432 U6 1981 Dodge Van 22,101 F433 U9 1982 Ford Bronco 4X4 70,419 vol purchase F434 T3 1982 Ford Tanker 30,614 4626.53 F435 BS 1983 Chev Brush Trk 15,561 184.69 F436 Sp2 1991 GMC Utility Trk 76,100 7163.37 F437 W7 1983 Ford Pumper 63,082 10,391. to be E7 F438 B8 1984 Chev Brush Trk 14,816 548.95 F439 B9 1984 Chev Brush Trk 13,182 97.67 F440 B4 1984 Chev Brush Trk 6,340 F441 U12 1971 Chev CarryAll 56,061 new on order F442 B7 1984 GMC Brush Trk 16,483 488.97 F444 CS 1985 Chev Sedan 113,258 61.17 F445 C3 1985 Chev Sedan 76,578 F446 C6 1985 Chev Sedan 112,655 F450 W20 1985 Pierce Pumper 25,261 5032.04 F451 F4S2 F45S F456 F457 F458 F459 F460 F461 F462 F463 F465 F466 F467 F468 F469 F470 F471 F472 P1 U7 B6 U3 C8 Trnl T6 B2 W8 E9 C9 U8 C7 C10 HMl B11 W9 E6 MC 1 1996 1996 1986 1986 1989 1987 1986 1986 1987 1986 1987 1969 1988 1988 1988 1989 1989 1989 1976 Ford Sedan Chev Suburban Chev Brush Trk Ford- P/LT 4X4 Chev Sedan Jeep 4X4 Intl. Tanker Chev Brush Trk Grumm. Pumper Grumm. Pumper Ford Sedan Chev CarryAll Chev S10 Blazer Ford Sedan GMC Truck Chev Brush Trk Pierce Pumper Pierce Pumper ~ Ford Comm Bus 1,100 35 4,108 38,991 110,005 98,422 8,734 5,105 18,525 26,807 104,261 28,701 95,076 95,119 4,334 5,807 31,251 11,073 117,601 205.90 vol purchase 191.06 169.07 1489.68 2948.85 3921.78 5039.79 S 19.00 66.50 519.00 1755.46 486.11 4450.82 2394.87 1912.84 F473 HM6 1979 Chev Cube Van 105,131 26.56 F474 1989 Chev Sedan 107,213 333.50 F476 W11 1989 Seagrave Pumper 14,046 4609.06 F477 P4 1990 Chev Sedan 62,731 F479 Cml 1990 GMC Suburban 98,422 75.00 F480 B12 1990 Chev Brush Trk 16,982 815.92 F481 Cm2 1991 GMC Suburban 78,422 278.00 F482 C4 1985 Chev Sedan 115,082 F483 WS 1990 Grumm Pumper 40,437 15,578. F484 P3 1991 Chev Sedan 67,500 49.50 F485 P2 1991 Chev Sedan 51,061 F486 U10 1991 Chev Suburban 8,105 250.00 vol purchase F487 C12 1991 Chev Sedan 108,144 F488 Sq9 1993 Ford Squad 3,778 529.18 vol purchase F489 Chl 1993 Chev Sedan 23,121 76.53 F490 W10 1993 Spartan Pumper 10,440 3527.03 F491 Cm3 1994 Chev Blazer 23,715 F492 L2 1993 LTI Ladder 15,904 4512.29 1/2 Vinton F495 FIl 1981 Chev Fire Invest 22,859 1827.70 old ambulance R329 R23 1971 Chev CarryAll 33,123 vol maim R330 R92 1984 Ford Type 2 4X 61,913 R335 R22 1988 Ford Type 1 40,438 vol maim R339 Sg10 1976 Ford Squad 23,902 3778.47 vol maim R340 R102 1986 Ford Type 3 81,915 R341 Sq2 1992 White Squad 7,084 vol maim R350 R26 1990 Ford Type 1 28,511 vol maim R351 RS 1 1995 Ford Type 3 new R352 R91 1995 Ford Type 3 new R358 R82 1983 Ford Type 2 4X4 27,942 vol maim ~ , } ~, R359 Sq8 1980 Chev Squad 10,739 vol maim R360 R91 1982 Ford Type 3 971.00. surplus 96 R361 R31 1985 Ford Type 2 4X4 65,124 new on order R362 R24 1985 Chev Type 1 4X4 49,215 new on order R363 CSO 1986 Chev Suburban 57,160 vol maim R364 R103 1985 Ford Type 3 4X4 27,571 vol maim R365 C70 1986 GMC Jimmy 75,324 vol maim R367 C60 1987 Ford Bronco 20,720 vol maim R368 C20 1987 Jeep 68,534 vol maim R369 R25 1985 Ford Type 1 41,179 vol maim R370 C90 1987 GMC Jimmy 64,722 vol maim R373 R62 1988 Ford Type 2 4X4 15,383 R374 R52 1988 Ford Type 2 115,570 vol maim R377 Sq3 1976 Dodge Squad 16,146 vol new order R378 R83 1981 Ford Type 1 75,904 vol maim R380 R81 1989 Chev Type 1 4X4 41,531 710.57 R381 R75 1988 Ford Type 3 75,752 753.18 new on order R382 R77 1989 Chev Type 1 4X4 29,583 vol maim R383 Sq5 1989 White Squad vol maim R384 R94 1990 Ford Type 1 vol maim R385 R35 1990 Ford Type 3 vol maim R386 Sq6 1991 Ford Squad 2,391 403.66 R387 RS1 1985 Ford Type 2 103,784 312.17 surplus 96' R388 R101 1992 Ford Type 1 4X4 29,752 R389 R36 1993 Chev Type 1 4X4 18,956 vol maim R390 Sq7 1993 Ford squad 6,232 vol maim R392 R56 1994 Chev Type 1 4X4 15,595 R394 R63 1994 Ford Type 3 4X4. 5,637 R396 R55 1994 Ford Type 2 16,059 vol maim 7-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON FEBRUARY 13, 1996 RESOLIITION 021396-9 CERTIFYING EBECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ (,iORNp~~ ~ ~ z c~ ~ 2 v a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 February 13, 1996 Ms. Wendy Moore 2530 Stephenson Avenue Roanoke VA 24014 Dear Ms. Moore: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, February 13, 1996, the Roanoke County Board of Supervisors unanimously approved the request of Roanoke Area Ministries for a raffle permit. The raffle will be conducted on February 13, 1996, and all tickets will be sold on that date. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, permits are valid only on the dates in the application or until June 30. 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 Q4 ~OANpk~ m ti ~• ~ G> z ~ - a 1838 MARY H. ALLEN, C*~1C CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE r?OANOKE. VIRGINIA 24018-0798 703) 772-2005 FAX (703) 772-2193 February 14, 1996 Ms. Victoria Treynor P. O. Box 141 Troutville, VA 24175 Dear Ms. Treynor: BRENDA J. HOLTON DEPUTY CLERK At their regular -:eeting on Tuesday, February 13, 1996, the Roanoke County Board of Supervisors unanimously approved the request of the Roanoke `Talley Women's Bowling Association, Inc. for a Raffle Permit for calendar year 1996, effective through June 30, 1996. The raffles will be conducted at the location and on the dates specified in your application. The fee has been paid and your receipt is enclosed. You may consider phis letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, this permit is only valid until June 30, 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attcrney County Treasurer ® ~yaed aa~ ~ aoaN,~`fF L ti A 2 ~~ 7 2 J - a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.o. Box 2saoo 5204 BERNARD DRIVE ROANOKE, VIRGiNiA 24018-0798 (703) 772.2005 FAX (703> 772-2193 February 14, 1996 Mr. R. Dale Sheets 2656 Willowlawn Street Roanoke, VA 24018 Dear Mr. Sheets: BRENDA J. HOLTON DEPUTY CLERK By letter dated February 1, 1995, you were advised that the Roanoke County Board of Supervisors conditionally approved the request of the American Saddlebred Horse Association of Virginia to hold a raffle on Saturday, February 3, 1996. This will advise you that the Board of Supervisors formally approved this request at their meeting on Tuesday, February 13, 1996. I hope that the raffle was a very successful event for your organization. If I may be of assistance in the future, please call me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer P~ 0~ ROANp,~~ z °v a ~ 38 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX (540) 772-2193 February 15, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT 1540) 772-2005 The Honorable Charles Hill Mayor, Town of Vinton P. O. Box 338 Vinton, VA 24179 Dear Mayor Hill: At our meeting on February 13, 1996, the Board of Supervisors considered the request from the Town of Vinton that the County provide water if wells near a recently rezoned site became contaminated by coal combustion byproduct (CCBP) that was used for fill material at the site. At the rezoning in November 1994, the Board received assurance from the U. S. Environmental Protection Agency and the State Department of Environmental Quality that CCBP is not considered hazardous. However, because of concern expressed by the Vinton Town Council, the Board of Supervisors by unanimous vote on February 13, 1996 agreed to the following action: (1) The County, at its expense will monitor Bush wells 1, 2, and 3 on a semiannual or annual basis; (2) That if the wells become contaminated and it is determined that the contamination came from the CCBP fill material, the County will act jointly with the Town as necessary to provide the Town and east County with water; and (3) That the generator (American Electric Power, formerly Appalachian Power Company) and the provider (KBK Enterprises, Inc.) of the fill material and the property owner (Gerald W. Fairchild) will be held responsible for all costs connected with the County's arrangements to provide water and the restoration of the water from the Bush wells to its former quality or the drilling of new wells, and that the County join with the Town in seeking to recover all monetary losses, including any differential in rates, from the responsible parties. C~a~t~#~ o~# ~.a~xxt~~P ® q~y~ ~ • Mayor Chazles Hill Page 2 February 15, 1996 On behalf of the Board of Supervisors, I hope that this action eliminates any concerns that the Vinton Town Council may have regazding this issue. L. Jo n, Chairman ounty Board of Supervisors CC: American Electric Power KBK Enterprises, Inc. Gerald W. Fairchild Paul M. Mahoney, County Administrator Flmer C. Hodge, County Administrator Gary Robertson, Utility Director Mr. Gerald W. Fairchild 111 Big Bear Run Vinton, VA 24179 Mr. Terry L. McMahan Roanoke District Manager American Electric Power P. O. Box 2021 Roanoke, VA 24022 Mr. Danny L. Gray, President KBK Enterprises, Inc. 1000 Cobb Place Boulevard, Bldg 400 Kennesay, GA 30144 O~ ROAN ~.~ a ~ ~. , z o az rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 February 14, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The Reverend Branan G. Thompson Colonial Avenue Baptist Church 4165 Colonial Avenue, SW Roanoke, VA 24018 Dear Rev. Thompson: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, February 13, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kinsie~t regards, L. hnson, Chairman 0 ounty Board of Supervisors C~a~xx~#~ o~f ~Z.~~~o~~P ® Recycled Paper ~ ROAN O s z 183 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 (~~ixx~#~ of ~.o~xx~~~e Ms. Josie Eyer 7110 Blacksburg Road Catawba, VA 24070 Dear Ms. Eyer: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 February 14, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLJNS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT 1540) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Library Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, February 13, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Library Board for a four-year term. Your new term will expire on December 31, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Bob L. John Chairman Roanoke Cou y Board of Supervisors BLJ/bjh Enclosures cc: Spencer Watts, Director, Libraries ®aecyaea Paper OF pOANp~.~ ti ~ z c> z ~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX X540) 772-2193 February 14, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT 1540) 772-2005 Mr. Kenneth W. Lussen 3154-73 Berry Lane Roanoke, VA 24018 Dear Mr. Lussen: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Grievance Panel. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, February 13, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Grievance Panel for another two-year term. Your new term will expire on February 23, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Bob L. Johnson Chairman Roanoke County oard of Supervisors BLJ/bjh Enclosures cc: D. Keith Cook, Director, Human Resources C~a~xxtt~ ~~ ~.a~xt~~P ® Recycled Pape a - ~3 + ~~V~ t1 ~ , ~~.~-~~ ~ 1:04 ~~ ~ ~~ ~ ~.[/4u.t.w~ -.~r-~^9, -~~-^~°'*~q ~~ ~ Frank =~~,~,~,~ ~,}" '~'~• ,~ zg to ask Spike ~ ~ February 13 , 19 ~ ~ ~,,,_t ~~ ~~'~~~~, ~ Plan to invite .~ Gam, .~ ~' ~ ~ ~~,~ ~j~,. They re v~k,fl.y-~, ;,~~ F •1,~~° ~ let you know a] ~ ,/~~''~ , $~ ~ ~~~ ~ ~, Brenda u- ~ ` ~' i' O~ A~I,~K~j~F a z °~ az C~.~~xxr~ aa~ ~~xxr~.~.~e 1838 P.o. Box . a - ~3 5204 BERNAI ~~ . l~j~~ COUNTY ADMINISTRATOR ROANOKE, VIRGINI l ~ /ISORS ELMER C. HODGE FAX (703) 7- HAIRMAN (7~3) 772-2004 _ DISTRICT _/~ HAIRMAN ~`~~ -~'"Y v` ~~. _ DISTRICT B. EDDY January 2 5 , 19 9 5 _ DISTRICT IOHNSON _ DISTRICT NICKENS _ DISTRICT ,. __.. 72-2005 Mr. Charles L. Downs, President Virginia Western Community College P. O. Box 14045 Roanoke,~inia 24038 Dear Mr. ns: This is to acknowledge receipt of your request for an appropriation of $71,653 in Roanoke County's 1995-96 budget. Your request has been sent to our Budget Manager for provisional inclusion in the upcoming budget. We will not know for several months what funds will be available, but we will certainly give your request every consideration. As you know, the Board of Supervisors customarily holds a public hearing in April on tYAe proposed budget. Representatives of the various agencies requesting funds are encouraged to attend to answer any questions ~~hat: the Supervisors may have. If you have any questions about the procedure, please call Brent Robertson (772-2021) or me. Very truly yours, ~~~ Elmer C. Hodge County Administrator ECH/meh cc - Mr. W. Brent Robertson Budget Manager ® c~eyaea P~- VIRGINIA WR~'TF~,.T January 20, 1995 Mr. Elmer Hodge Director of Management and Buc County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~C t~e.9 nests -~ron~, Y1NC G -~ r -~, nG~~ Co lo, 3 '7'q - S ~ f'c SmprdV. On behalf of the Virginia Western C ~r ~ e~ _..; d, I want to thank you and Roanoke County for the suppc __ ,.,u ~~ave provided to the college through the years. As you know, the college has regularly received scholarship support for worthy students from our supporting communities, as well as generous contributions to our building projects. Many local high school graduates have been helped into fine careers as a result of such support. This year we are again asking for a contribution of $15,600 from our local communities to continue this scholarship program. The money will be used to pay full tuition for one year for ten 1995 local high school graduates. Attached for your information is the distribution sheet indicating that Roanoke County is asked to contribute $5,274 toward these scholarships. In the area of site development, the college is planning to work to improve student parking conditions through better accessibility and the addition of parking spaces. Another planned project, mandated by the State of Virginia, is the construction of a water retention facility to accommodate currently funded construction projects. As in the past, we are required by Virginia Community College System policy to request from our local supporting communities site preparation money for such projects. Therefore, we are asking that the localities contribute $196,340 toward these projects. Our formula which breaks down this request among our communities is attached for your information. As you can note, we are asking Roanoke County to contribute $66,.379 toward these projects. '--"' The scholarship and site preparation money, therefore, makes a total request of $71,653 for this coming fiscal year. Thank you again for your interest in Virginia Western and the work that we are doing here. If you have any questions, please do not hesitate to call me (857-7311). Sincerely, `%~J~7 Charles L. Downs President Enclosures 3095 Colonial Avenue SW, P.O. Box 14045, Roanoke, Virginia 24038 • Phone: (703)857-7311 • FAX: (703)857-7204 An EqualOpportunity/Affirmative Action Institution • TDD: (703)857-7918 r SCHOLARSHIP REQUEST Item 4 Virginia Western 1995-1996 Local Budget Request Distribution Locality Fa111994 Headcount X 1992 Yaluation X 1993 Population X X of Total Requsst Amoupt of Request (in thousands- Botetourt County 480 8.28% 683,386 7.15% 15,840 6.48% 7.55% 1,177 . Craig County 59 1.02% 173,096 1.81% 4,600 1.88% 1.43% 224 Franklin County 633 10.91 % 953,282 9.97% 21,000 8.59% 10.10% 1,515 . Roanoke County 1,924 33.17% 3,396,971 35.53% 81,500 33.36% 33.81% 5,274 Roanoke City 2,093 36.09% 3,382,809 35.38% 97,200 39.78% 36.83% 5,746 Salem City 611 10.53% 970,682 10.15% 24,200 9.90% 10.28% 1,604 Total 5,800 100.00% 9,560,226 100.00% 244,340 100.00% 100.00% ;15,600 :t.:Y.~~ti::k::..l..v;`s~yt~i::iA+:.`.'::#:~~~>: :: i~';~.: '} 3r ., .:~.i;>:,«:~:,:.,:;'i: :i ~:~":i>~iy':Yts:.t •.t ~';.:.: NOTES: Headcount: Total service area students only; Total Virginia Western headcount is 6,590 as of 1218194. Real Eatata•Valuation: Real estate true valuation provided by State Department of Taxation (January,19951 based on 1992 true valuation. True valuation reduced by 40% for portion of Botetourt County served by Dabney Lancaster Community College. True valuation of Franklin County reduced by 50% for service area of Patrick Nenry Community College. Data on real estate valuation expressed in thousands of dollars. Population: Population data provided by Center for Public Service, University of Virginia. Population of Franklin and Botetourt decreased by 50% and 40% for service area of other community colleges. Distribution Formula: f 2 x student percent + true valuation percent + population percentll4 - -(percent of total). Page 1 LOCALBUD.XLS ?` 6 EO C C •O ~ O m ~ ~ ~ ~ O rrrr m ~ ~ ~ ~ g ~ ~ o c o d o. o. m ~ } O . m~ .n ~ ..r. d ~ ~ > > O ' ~ C ~ ~ 1 ~ ~ ~ ~ C ~ it _ N • ~ ~ ~ d d ~ °' o • ~ ` d ~ K . a ~ `~ o • , , ~ o. Oo '~ .~ ~ ~ o o v ~ iR d ~ C o_ ~ ~ ." ~ ttpp O C ~• ''r + „ '••~ ~ "' ' ff' '~ ° o ~; o , o o .~ a ~ o c CJi m o N ~ C ~ ~ a ~ m O 3 ~ a ~• a ~• ° -°~ o . ~ ~ o ~ ~ ~• o ,~ v ~ c m Q' ski rn 2n 7 'O O ~ ~ ~'' ~ r WD -Oi. ~+ y ~ O "'n C W7 ~ C7 ~ (( q~ ~ Cy (J ~ ~V d O o ~ ~• ~ 'O r C7 CD ~' uo 7 N ~ ~ ~ ~ o ~ d d - ~ m ~ ~. r 0 n a r tz7 C O x r I ~ f'~.,~ ~~"~r~r~ ~'.~,.... 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N p O 7 '~~:` 'I ~ N V N ~ IIINI M O , ..:. t o O O O CO __ V •~ CT7 .~w r 0 a r W C O St ~~ ~ .~ , VIRGINIA WESTERN LOCAL FUNDS 1994-95 ,LOCAL BUDGE I' REQULS 1 S Site Development Scholarship Request R-- eguest Botetourt County $ 8,557 $ 1,188 Craig County 1,587 212 Franklin County 11,710 1,560 Roanoke County 40,580 5,370 Roanoke City 42,469 5,708 Salem City 11 62 TOTAL $116,530 $15,600 I ~", w Fif ~ t:~~~ a~ t ' ~~'i I~r ',£~ I +, ~ ~ 1~, y.. ~~,r • • P, ,;,r~,G;';, ~ ,r'~•; r ; y,,l~~~~t '~~i ~~ r ~ 1, 4 1 / I~+~~ ?„"~. 'kT 1{m• .~ 6 t •~;,~, J,. ,A, t 4 ~, ,~t ,l ~~ Total ~'~ ~~ r`ti~~ , S, fir. ~,~ ,• r• i, ~. i Renuest rE r~ ;,~ ~ ~~ ~,ti i ~ , ~~,~ ~t "~. ~ ~' ~~ f ~c @ 1~~ $ 9,745 .~,Il~~ ,,~~', . ~ ~ . ~'~ r~~L~~ ~ , 1,799,' •1~t,y~~';~~::,r. ~, ,~.. 13,270 , ;r~~~~?,,~. ,I. ,~ ~~~ ,; ;,,~: '~,a, C ' ~~•i~~ ~V ~Y 4~ r~. 45,950, ~ ,j Y: ~N~~'~^`? ~ r 4 48,177 ~~';, ~ ~' t'st,~ ,~~ :" i~ 13 18 ~,1• ~~ ~ +~~ ~ ? 130 ~ s '~~ ' t> ~~, F ~~ $132, ' t;,R:>,`` `.~ ~<~ ~>w 'titi,a~~'c •~n,~t..,~ )~.'~ ~V~ ,fir ~,~Je. ~(.~, +'K ... ~ r ~~.~ lyft Y~.'7 t r ! ~vl '' ~,`, ~ r,, ~ ;a ;, ~ ~ ~ °~~;, r I .fit ' ~ ~ T. ~ ' • • "~,~+ :~ '~;• , ;~ ,_ ~ `' a t `~ ROANp,~ i i ti p 2 J a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (703) 772-2004 January 19, 1995 (~aixxtt~ of ~~~xxtor~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (703) 772-2193 Mr. Sam Oakey, President Educational Foundation, Inc. Virginia Western Community College P. O. Box 14045 Roanoke, Virginia 24038 Dear Sam: BOARD OF SUPERVISORS H. ODELL "FUZZY" MINNIX, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT EDWARD G. KOHINKE, SR., VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (703) 772-2005 I received your letter requesting $7,250 from the current Roanoke County budget for a planned NaturaTScience Center at Virginia Western. We are unable to fund your request at this time, but will certainly include it for consideration in the budget year that begins in July of this year. We have always been supportive of Virginia Western, so this request has a high probability of being funded, but with the uncertainties of the State budget reductions, we have chosen not to fund any additional requests from the current budget. I will contact you as we get further into the budget process and let you know when it will be considered. Please feel free to call me if you need additional information on our budget process. Very truly yours, ~--u--~ Elmer C. Hodge County Administrator ECH/meh cc - Mr. W. Brent Robertson, Budc ~ ~ / ®Recycled Paper Proposed Budget NATURAL SCIENCE CENTER 1. Building Cost 1,360 SF x $75/SF $102,000 2. Sitework and Utilities Cost 40,675 a. Demolition and Clearing $ 5,000 b. Walks (6" w/4" stone base) 2,50 SF x $3.50/SF $ 7,175 c. Screen Wall (brick 4'high 67' long) $ 6,000 d. Raise top catch basin and repair paving $ 1,500 e. Electrical Service (APCO) $ 5,000 f. Sewer Connection $ 4,000 g. Water Connection $ 6,000 h. Gas line relocation $ 1,000 i. Compactor and Generator location 5 000 $40,675 3. Contingency 15% x (102,000 + 40,675) 21,401 4. Architectural and Engineering Fees from Capital Outlay Manual Sch. B 12,424 5. Other Fees: 10,500 Soil Investigation and Report $ 2,500 Survey 2,000 Materials Testing 4,000 Advertisement and Reproduction 2,000 10,500 6. Equipment 32,200 Laboratory/Drafting Tables 12,000 Audio-Visual Equipment 2,900 TV/VCR, Camcorder 35mm Slide Projector Overhead Transparency Projector Opaque Projector Video Tapes & 35mm Slides 1,100 Computer, Monitor & Plotter 4,000 Computer Programs 2,700 Stereomicroscopes 9,000 Soil Testing Equipment 500 32,200 7. Personnel 22,000 Coordinator of Educational Programs 22,000 TOTAL PROJECT COSTS $241,200 8 Virginia (~ Tech Vll'~1I1161 COUP?~I"~~.IVC LXt,f.IlS1UI1 Roanoke City CJRicx 540 Cnm~rlxll Ave, S\V, Suite lt317 Rcranokc, Virginia 2~101(r3G06 703/857-7915 FAX: 703/857-7241 To Whom It May Concern: ~(A7E ~, ~l-L~ ~JJt~~,~ 7 V `,~~ vP ,t~\C E s~'ti As a horticulture Extension agent for Virginia Cooperative Extension, I was extremely pleased to learn of a proposal to construct a much needed center addition to the current greenhouse at Virginia Western Community College to be used as a resource facility for the Community Arboretum adjacent to the greenhouse. This addition will enhance the educational opportunities available at the Community Arboretum by providing classroom space as well as other visitor accommodations for the arboretum. This Community Arboretum at Virginia Western Coilimunity College is a valuable educational site for this part of the state. However, there is a need for indoor space with the arboretum so that talks can be given to garden clubs, school groups, and other visitors before or after they take a walking tour of the plant collections in the arboretum. This proposed addition will meet that need and will allow educators to more completely use this arboretum as a teaching tool. I do hope that funds will be awarded to make this addition a reality. Thank you for your consideration. Sincerely, f~~- l~ ~~~~,~~~~~ John K. Arbogast Extension Agent, Agriculture ra Land-Groot Urtirersities-7~he Conunnnu rnlth !s Our Campus Extension is a joint program ojVirginia Tech, Virginia State Unis~ersigt the U..S. Uepurnnent njAgriculture. acrd stole mrd local govenunents. Virginia Cooperative Gxtcnsion pnrgrams anJ employment arc old n to ;ill. rcganllca of rare, color. religion, sc+t, age, veteran status, national origin, Disability, or political allili;uurn. ,\n cyu^I uppurtunit~/allinnative action employer. Roonol~e Ciry F~ublic Schools Fishburn Porls Elementary School 3057 Colonial Ave., S. W. Roonolse, Virginia 24015 To Whom It May Concern, This is a letter of support for the Virginia Western Community College Greenhouse Resource Center Project. I was recently approached by Kelly Skelley and Lee Hipps about this exciting program. I think the project has merits for educators and students of all ages in the Roanoke Valley. The accomplishments of Virginia Western Community College and Mr. Hipps in the recently completed Arboretum Project, are well known in the community. I believe your foundation's support of this project will help strengthen the quality of educational programs in our region. As a principal of an elementary school, which is a two minute walk from the VWCC campus, I have been yearning to strengthen the bond with the college. We ourselves have been very involved in environment education. We have received grants from the Virginia Environmental Endowment, the Jefferson National Forest, and the Virginia Department of Forestry, and are presently in the process of building a Greenhouse on our campus. Having recently won the 1992 Virginia Governor's Award for Environmental Education, we have been working hard to be innovative in this field. As one who has seen what is going on in the state, I am genuinely excited about the many possibilities that the Virginia Western Project can generate. For example: 1. The Resource Center can be used as a hands on learning center for our students and a teacher training center for our staff. 2. It will enhance communication and a cooperative spirit between two educational institutions with elementary students learning from college students, and college students learning from elementary students. 3. The Resource Center will serve as a model to the incorporation of technology in the field of environmental education, in allowing students of all ages to see this relationship. 4. It will be a living, breathing model of life long learning as students see the continuation from a young age to that of a college student. Excellence in Education 5. The Resource Center Program can serve as a model for other parts of the state to demonstrate that all educational institutions can work as a team to strengthen all students -young and old. I ask that you give this project your serious consideration, for it is one that can make an important impact. If you have any questions, or would like more information, please call me at (703)981-2931. Sincerely, ~~. ~~- Tom Dunleav Principal TD:es Internal Revenue Service ~ rj~~j----~ Washington, D.C. 20224 ~, ~~!,;,.~~ RPR 2~ 1°81 Date: ~ ? App 19 g~ eusiN~ss OFFICE VA. WESTERN. Virginia Western Community College Educational Foundation, Inc. P. O. Box 4195/3095 Colonial Ave., S.W. Roanoke, VA 24015 Dear Applicant: Appendix A Department of the Treasury Employer Identification Number: Key District: Baltimore Accounting Period Ending: FomC9~~Required: 1-'l Yes ~ No Person to Contact: Christopher Kane Contact Telephone Number: (202) 566-3667 Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section~501(c)(3) of the Internal Revenue Cade. We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 509(a)(3). If your sources of support, or your purposes, character, or method of operation change, please let your key district know so that office can consider the effect of the change on your exempt status and foundation status. Also, you should inform your key District Director of all changes in your name or address. Generally, you are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. If you have paid FICA taxes without filing the waiver, you should contact your key District Director. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have questions about excise, employment, or other Federal taxes, contact any Internal Revenue Service office. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. The box checked in the heading of this letter shows whether you must file Form 990, Return of Organization Exempt from Income Tax. If Yes is checked, you ca~~.> Form M-4280 (Rev. 5-77) • Appendix A (cont. ) .ir<• :,::{L::~•,: :o '1!n F'or ~ :Y>.~ o::l~ .: ~o:.. r::vv.. :mac..:{ .r. pact. y~~: ,: ., .:otr..:;:f .. :'C t:iaa vi.~.OVV. 1i a rCtUr.. SS C':~::.rl'::, t ~....~ T.V ::loa :'~ t:LV ;:~:t'. db;j O~ L:iV .'iftii r..ont:: after the e^d of Sour ar.;ual accoc::t:a~ period. Tire la•s :Wposes a penalty of S10 a day, up to a :zaxir~,ur: of 55.000, v:hen a return is filed late, unless tY:ere is reasonable cause for the delay. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. In this letter, we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. We are informing your key District Director of this action. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, ~ti ~~r~v Peter K. Bros Chief, Rulings Section 2 Exempt Organizations Technical Branch Form M-4280 (Rev. 5-77) Appendix B l~l~ "T,~~RIAI. 1~EVEL~)I'ME.N"-( ~~r 1 i <<~ ~ ~~ ~n~iNt~ ~Nrr1~. ;1~~~~~_~~~TI_~N~ O('T~ ~RF is l x)87 OCTOBER 1989 OC.'TOBEP. L 990 SEPTEMBER 1991 MAR~:N 1991 OCT~ PREP. I ~~y l Virginia Western horticulture students after planing sixteen trees, each weighing; Six hundred pounds. l'l.u~r ~;ivcaway for th~~ c~mununity MAR~~11 t 992 Volunteers for the Community Arboretum MAY 1992. Lee Hipp gives a tour to Fort Lewis Elementary School students MAY 1993 OCTOBER 1993 U x .r., a a ' M ~L.~ •. ti i- . ~' ~ a u ~~ ~J~1 O .r ~A. •~ ~~ 1 .9~~~1~ ............. t . ~. _ ' •\ ~•~ ~ ' L-------------1 '` Q ~ 0 ~~ ~ '. d , ~~ Appendix D SCHEDULED ARBORETUM TOURS 1993 Date 1/18 4/2 4/13 5/17 5/18 5/26 5/26 5/27 5/27 5/27 5/28 6/5 6/9 6/14 6/18 6/19 6/22 7/1 7/22 7/22 9/9 9/16 9/21 10/28 11/3 11/11 12/1 Group William Fleming High School (at risk students) D.A.R. Roanoke Chapter College for Living (mentally retarded) Moneta Garden Club Northminister Presbyterian (adult group) Ogden Senior Citzens Dogwood Garden Club Arnold Burton Vo. Tech School James Madison Middle School South Hills Garden Club Fort Lewis Elementary (third grade) First Wedding Sugar Loag Garden Club Virginia Federation of Garden Clubs (Landscape Design Critics Council) Virginia Garden Club Convention Wedding First Presbyterian Adults Brandon Oaks Retirement Comm. Dig & Dream Garden Club Mill Mountain Garden Club Hillandale Garden Club Hunting Hills Garden Club Town & Country Garden Club Kenyan Forestry Management Group Fishburn Park Elementary LaBelle Vue Garden Club VA Tech Horticulture Club Participants 18 20 12 25 24 8 18 16 20 20 30 100 15 25 115 35 25 15 25 10 18 15 15 8 26 18 30 • ~1P"ENDIX E VWCC HORTICULTURE SEMINARS FALL 1994 FIRST 8 WEEK SESSION HRT 195 N1B Vineyard & Vintage II Instructor: B. Kolb - 0 PM 1 CR D-212 Course runs August 22-October 17. Will include the investigation of viticultural practices of varietal selection, planting, trellising and training of grapevines as well as harvest perame'ters and sensory evaluations of wines. Eight lecture/laboratory sessions will be supplemented with two field experiences to premier vineyards and wineries in Virginia, for harvest activities in the vineyard and practical experience in commercial winemaking. Completion of Vineyard and Vintage I is suggested, but not required, for enrollment in this course. HRT 195 N2B Gardening and Herbs II Instructor: A. Hanawalt T 6:30-8:30 PM 1 CR D101 Course runs from August 23-October 11. An opportunity for gardeners with established herb gardens to learn a wide range of often overlooked plants that are useful. The course wil include field trips and garden work. HRT 195 N3B Landscaping Your FIome Instructor: M. Burton j^1 6:30-8:30 PM 1 CR ~ CR-03 Course runs from August 24-October 12. A practical approach to beautifying the home landscape, concentrating on design, planting, pruning, pest control, and fertilization. HRT 195 N4B Water Gardening II Instructor: C. Taetz T 6:30-8:30-PM 1 CR CR-07 Course runs from August 23-October 11. A detailed study of water garden design, construction, and maintenance. Recommended plants, aquatic animals, pumps, filters, and fountains will be covered. Water gardening experience is suggested. HRT 195 N5B Professional Tree Care Instructor: Staff TH 6:30-8:30 PM 1 CR D-107 Course runs from August 25-October 13. An overview of the following arboriculture topics will be provided: proper tree pruning techniques, intallation of cables and lightning protection, proper rope tying and climbing techniques, equipment selection and maintenance, and safety considerations. HRT 195 11B Trees, Shrubs, & Perennials Instructor: F. Gray TH 1:00-3:00 PM 1 CR D-101 Course runs from August 25-October 13. Get to know the best landscaping plants for Roanoke area gardens. Emphasis will be placed on seasonal interest, cultural requirements, and landscape uses of over 200 trees, shrubs, and perennials. 2 SECOND 8 WEEK SESSION HRT 195 N6C Sma11 Fruit Production Instructor: L. Hill M - :30 PM 1 CR D-212 Course runs from October 24-December 12. A study of home and commercial production of small fruits such as strawberries, blackberries, raspberries, blueberries, and more. Covers soil preparation, planting, culture, pest control, and harvesting. HRT 195 N7C Lawn Care Instructor: R. Coulter T 6:30-8:30 PM 1 CR D-101 Course runs from October 18-December 13. Introduces essential fundamentals of turfgrass selection, culture, fertilization, pest control, and other maintenance tasks. Examines alternatives to the commercial fertilizers and toxic pesticides often used in lawn care. HRT 195 N8C Landscaping Your Home Instructor: M. Burton W 6: - PM 1 CR CR-03 Course-runs from October 19-December 14. A practical approach to beautifying the home landscape, concentrating on design, planting, pruning, pest .control, and fertilization. HRT 195 N9C Small Engine Repair Instructor: Staff TH - PM 1 CR W-122 Course runs from October 20-December 15. An introduction to the repair and maintenance of two-cycle and four-cycle small engines. Trouble shooting, preventive maintenance, and safety will be emphasized. HRT 195 12C Seeds, Cuttings, & Grafting Instructor: F. Gray H ~ - ~ PM 1 CR D-101 Course runs from October 20-December 15. Learn how to reproduce plants using seeds, stem cuttings, leaf cuttings, grafting, budding, separation, and division. The campus greenhouse and arboretum will be used for demonstraion of these techniques These seminars are designed to meet the needs of both home gardeners and professional horticulturists. They are offered on a "pass-fail" (no tests) basis and will meet one day or night a week for an eight week session. These seminars may be used as elective credits in the VWCC horticulture certificate and degree programs. Tuition for each seminar is $45.30. To register, stop by the VWCC Admissions Office starting July 25. If you would like more information, please contact the VWCC Horticulture Department at 703/857-7120. .a . , * '* 4: '" „~,,.~;, .~ s ey ~., } k^' ~ ~ ~ ~. ~,n.. .~'- ~ . ,. a -. " .,, .:, .a '~" ' ~..: `. .. .. r r { - .A.. _, '~ ~ a ,~... ,, .,, ,. „ . , 4 ~. _ ~ M y ~; b ~ 1 e] tY k1 ?~? ~ x' A t ~. ~ tl G~ ' a C~ t w 4E b. r , .w G tlM k A. ~. . 1': ~e ~.~ ,. e <:r ~+ Y eb;:~µ is f.-r~~ M~ r . i, ~ ~.. .r ®', ,. .. .. ,. ,;H '4 ~ ~ °`k..t Y +1A1'~~~:df A.M ti ~_.;.,q i ., ~,, .1 .~ ~ i e. , :~ a f .. i'e. 1 5 , k .. ~ ~ ~ ~. ", ''" .~ ~ "' '~ .. "'~ a ~ it ~. , .Xd . ,~ ~~ ! ~ . ., rr ., wt . ~~. `~. .,. , , ry , ' ~' ., ~~ ' ' Y' ,:. ;•!R if '" lli~..W!§ ~ ~i .. ~iT 4~/~ `', ~; ~, n+. y~ .~ `yl•4v 'w,. i ~ + ~ Mr L .Y Y'1~'~~ ~ r: IT~ rF q~ ~l..;, 'N -;~ '.t !~ M ~: ~ $'. '. G } :vr . .. tY . ~. ~ ~;, ;i`ry 1.1-J ~ ~ 4'Iv tE iL `;,~ N, ~ 191 'Al :k r i t.. ~"7 ;.y i ' 1' ~ ~r ~`' 4 r +~.;w ny l ° !" ?s ~ ~ ~w'ln~~ 7~ + '~h is teW~'', ~ r.>b ~ .t Y + r d ~, , ' ;;. .. ~ ~ - !. ,J~. Y ~' F+!" E: - 1 - 5 r• T H t_r 7 : E+ 4 T F: I_l i_ k:: ~. E ~-! I_r I F' r4 ~ hr T ~_ O ~ 4 +=1 4 ~ 4 - - F• t=~ -• 's'terna; Revenue Service Department of cthe Treasury Distri Director ' e APR 0 9 1980 The American Saddlebred Associ.at;zon of Virgilu 21.05 Par};side Avenue Ri.c}~rnond~ Virgir~a 23226 ,~/~ ~. 9~~, ~or~ i~~~J'` Dear Applicant: ~~ ~ '~ Based on fnform~stion ..~ in your application for r '~', c ~~ -- £rom Federal income tax u ~ We have further det©i meaning of section 509(x) in section 509(a~(2), , If your` sour-~ces of su ~~:inge ~ please let trs know tmpt status anci founciati your name or address.. /i'rl. Identification Number. '-727 Period Ending: r 3 ~. ~equlred~ ~] Yes [] No vntect; pis !phone Number: ~~,ry~~ `. ,. Generally, you are net liable for social security (FICA)taxes unless you file a waiver of exemption Certificate as provid©d in the Federal Insurance Contributions Act. If you 1-rave paid FICA taxes without filing the waiver, you should contact us. You are not lzablg for the tax imposed under the Federal Unemployment Tax Act {FUTA). Since you are not a privatri foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If yQU have any questions about excise, employment, .or other Federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 0`' the Code ~eCjUeStS, legacies, devi9es, transfers, or gifts to you or for your use i3r© dr,~duCtible for Federal estatt3 and .gift tax purposos if they meet the applicable provisions of sections 2055, 210G, and 2522 of the Codo. The box checked in the heading of this letter shows whether you mr.rst f,ilo Form 990, Return of Organization Exempt from Income tax. If Yes is checked, you ar© required to file Form 990 only if your grass receipts each year are normally more than $10,000. IF a return is required, it must be filed by the 15th day of of tho fifth month after the end of your annual accounting period. The law imposes a penalty o£ $10 a day, up to a maximum of $5,000, when a return is filed late, +•~less there is reasonable cause for the d©lay. co~~,r Letter 947(DO) (5-77) 31 Ffopkins Pteza, Baltimore, MD 21201 ~FE+~r~- 1 -'?F. THU : X34 TF•i_li_:k:: _ EGti i I F'~9Eh1T CO 54~i 4 ~ 4 _ ~ _,~ F' . ~=i You are not required to file Feceral income tftx returns unless you are subject :. ~to the tax on unrelatod business income unclor section 511 of the code. xf you are s~suject to this tax, you must file Rn income tax return on F'orb 990-T. Tn this .letter, we are not determining whether any of your present or proposed activities are c:nrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to yott and you will be advised of it, Please use that numbAr•ori all returns you file And in all correspondence with the Internal Revenue Service. .;' .. ~ _ Because this -letter. oo~Ild help resolve any questions about your'exempt status and foundation status, you Should keep it in your permanent records, If you have any quest~.ons, please contact the person whose name and telvphor.e number are shown in t}te heading of this leftor. See caveat below.) Sincerely yours, Teddy R. Kern '~ DisCrick i?irector This daterntination letter is based on the understanding that yotl wi1,1.~ amend your Art;3.c].es of Incorporat~.on within 1S0 days of thig deternu.nation letter to conform w~.th the orgsnizational test requirements. ~rrtmeciiately upon doing so' . you must send a copy of the amend.mr-:nt~ showing that it was fixed w;.th and ~ approved by th© proper state authority to this off~.ce. When you submit your Conformed copy of the amandmezzt~ you should attach a cover 1e:ttex and reference this detezm3r,ation letter. r •-~ • ~M r .= Letter 947(b0} {5-77) rr _. A r _ .. ... • . i ~ , -- L ,,! r.. . °'~ ~= "•i , K .v 3 ie ~' .( t_ Ali tt F ., '. `: W ?; a,'~ 4t a, i < ,w_ r ra a. ~~'b+a ~~ ~. I. ~A.A~ 'W.lnlf; ' 9i ~i << ~, h ...,off ~ .,. :y, ~., ;g~ ;q!,~. ~ is MI :'ib t~ ~~ti r: y' 17 ~ ~.'+y ~ a.., ~; ~a, d~ r ~ ~ , . ~ r~ _ r; ~~+'r. ~~~~~~ P~ ~ ~6s6 ~;~i1~~,1~wh~~~~~~~~~ ~. • z-, ,,~ G '» .. a s {~ ~ 6 ~' 2' ~ ~Ilf ~, a l'1 f~ ~y~t ~ ~~ ~'~ af~ • l ~ ~ ~7 ~O _CM- lJ~-~/ V 1 ~~~ icy ~'i Slbb.»!b ~, ~~I "«"+ t r ~ . ~ ~ -~ 's { '4 ~- 1- ~ c .. ~ 'yw1~/rw/' ,. ~ . ~~,~.:r c~'~~t~~:~ . _.___ - i~r~~pn, jf',',t',, 3,., ~~k,7, A ~ ._,.X~4w ey~,Y lh. .l.t'" • •[[F ~~Bf `! P..: 'Rf~ f ~ 9 ~ ,~JM ~i ~ ~ ". .~., Y. ~9